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STUDY SESSION:
CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
AUGUST 19, 2003
6:00 p.m. CC -8
Resolution No. 2003-49
Discussion of Policy Regarding City Council Minutes
Public Comments
CALL TO ORDER: 6:30 p.m.
PLEDGE OF ALLEGIANCE: Mayor
INVOCATION: Bishop Mark Gardiner,
Church of Jesus Christ of Latter Day Saints
ROLL CALL: Council Members Chang, O'Connor,
Zirbes, Mayor Pro Tem Huff, Mayor Herrera
APPROVAL OF AGENDA: Mayor
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Presentation of Certificate Recognition for 1,000 Hours of Service to
Volunteer Patrol Members Pat Engelke, Bob Reppenhagen, John Rhee,
and Machiko Tanaka.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public to
directly address the Council on Consent Calendar items or matters of interest to
the public
that are not already scheduled for consideration on this agenda. Although the
City
Council values your comments, pursuant to the Brown Act, the Council generally
cannot take any action on items not listed on the posted agenda. Please
complete a Speaker's Card and give it to the City Clerk (completion of this form is
voluntary). There is a five-minute maximum time limit when addressing the City
Council.
4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the
AUGUST 19, 2003 PAGE 2 CITY COUNCIL AGENDA
City Council may briefly respond to public comments but no extended discussion
and no action on such matters may take place.
5. SCHEDULE OF FUTURE EVENTS:
5.1 DIAMOND BAR COMMUNITY FOUNDATION MEETING — August 21,
2003 — 7:00 p.m., Government Center/AQMD Conf Room CC -8, 21865 E.
Copley Drive.
5.2 PLANNING COMMISSION — August 26, 2003 — 7:00 p.m., Government
Center/ AQMD Auditorium, 21865 E. Copley Drive.
5.3 PARKS AND RECREATION COMMISSION MEETING — August 28, 2003
— 7:00 p.m., Government Center/AQMD Hearing Board Room, 21865 E.
Copley Drive.
5.4 MAYOR'S ROUNDTABLE — August 28, 2003 — 7:00 a.m., Government
Center/AQMD Cafeteria, 21865 E. Copley Drive.
5.5 LABOR DAY HOLIDAY — September 1, 2003 — City Offices will be closed
in observance of the holiday and will reopen Tuesday, September 2, 2003.
5.6 CITY COUNCIL MEETING — September 2, 2003 — 6:30 p.m., Government
Center/AQMD Auditorium, 21865 E. Copley Drive
6. CONSENT CALENDAR:
6.1 CITY COUNCIL MINUTES:
6.1.1 Study Session of August 5, 2003 —Approve as submitted.
6.1.2 Closed Session and Regular Meeting of August 5, 2003 — Approve
as submitted.
6.2 PLANNING COMMISSION MINUTES - July 8, 2003 - Receive and file.
6.3 WARRANT REGISTERS - Approve Warrant Registers dated August 7,
2003 and August 14, 2003, in the amount of $290,296.03.
6.4 DENIAL OF CLAIM:
6.4.1 Filed by Mary Apodaca on July 23, 2003.
Recommended Action: Deny.
6.4.2 Filed by Justin Lawler on August 4, 2003.
Recommended Action: Deny.
Requested by: City Clerk
AUGUST 19, 2003
7
PAGE 3 CITY COUNCIL AGENDA
6.5 ACCEPT DYNALECTRIC'S RESCISSION OF CONTRACT, RESCIND
CONTRACT AWARD TO DYNALECTRIC, AND REJECT ALL BIDS FOR
THE TRAFFIC SIGNAL MODIFICATION PROJECT AT GRAND
AVENUE/SHOTGUN LANE, BREA CANYON ROAD/LYCOMING
STREET, AND GOLDEN SPRINGS DRIVE/BALLENA DRIVE.
Recommended Action: Accept rescission, rescind contract, and reject all
bids.
Requested by: Public Works
6.6 Resolution No. 2003-49 - OPPOSE SB 966 (Alarcon): PREVAILING
WAGES ON PUBLIC WORKS: CONTRACTORS' COSTS.
Recommended Action: Oppose.
Requested by: City Manager
6.7 Resolution No. 2003-50 - SUPPORT SB 196 (Kuehl): CALIFORNIA
REGIONAL WATER QUALITY CONTROL BOARD.
Recommended Action: Support.
Requested by: City Manager
PUBLIC HEARINGS:
7.1 ADOPT RESOLUTION NO. 2003-51: CONGESTION MANAGEMENT
PROGRAM CONFORMANCE.
Recommended Action: Open Public Hearing, Receive Testimony, Close
Public Hearing, and Adopt Resolution.
Requested by: Planning Division
COUNCIL CONSIDERATION:
8.1 DISCUSSION AND DIRECTION OF MINUTE POLICY.
Recommended Action: Direct staff as appropriate.
Requested by: City Council
9. COUNCIL SUB -COMMITTEE REPORTS/ COUNCIL MEMBER COMMENTS:
AUGUST 19, 2003 PAGE 4 CITY COUNCIL AGENDA
10. ADJOURNMENT: Meeting to be adjourned in memory of Jack Tillery.
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
Agenda Item - Study Session & 8.1
Meeting Date: August 19, 2003
AGENDA REPORT
TITLE: DISCUSSION AND DIRECTION OF MINUTE POLICY.
RECOMMENDATION: Direct staff as appropriate.
FINANCIAL IMPACT: There is no financial implication associated with this consideration .
BACKGROUND: At their meeting of August 5, 2003, the City Council requested an opportunity to
discuss the minute policy.
PREPARED BY: Nancy B. Whitehouse, Acting City Clerk
REVIEWED BY:
Deputy City Manager
Agenda No. 6.1.1
CITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION
AUGUST 5, 2003
STUDY SESSION: M/Herrera called the Study Session to order at
4:37 p.m. in Room CC -8 of the South Coast Air Quality Management
District/Governm ent Center, 21865 E. Copley Dr., Diamond Bar, CA.
Present: Council Members Chang, O'Connor, Zirbes, Mayor Pro
Tem Huff, and Mayor Herrera.
Staff present: Linda Lowry, City Manager; Mike Jenkins, City Attorney;
David Doyle, Deputy City Manager; James DeStefano, Deputy City
Manager; David Liu, Public Works Director; Bob Rose, Community
Services Director; Linda Magnuson, Finance Director; April Blakey, Public
Information Manager; Fred Alamolhoda, Senior Engineer; John Ilasin,
Assistant Engineer; Sharon Gomez, Administrative Analyst; Sara West,
Recreation Supervisor II; Assistant Fire Chief John Nieto, Fire Captain
Paul Shifando, and Nancy Whitehouse, Acting City Clerk
COMMUNITY/SENIOR CENTER FACILITY USE POLICY — Presentation
by CSD/Rose.
C/O'Connor asked if Fraternities and Sororities were discriminatory terms
(Page 12, Discrimination by User Groups).
CSD/Rose said the purpos a of the clause is to adhere to the acceptance
of CDBG funding used to help constructthe Community/Senior Facility.
C/O'Connor asked if the Boy Scouts lostfunding because of their policy.
CA/Jenkins stated that what this clause prohibits is "illegal" discrimination,
not "any" discrimination. It is a somewhat fluid area and there are some
areas in which gender based discrimination is not considered to be illegal.
By including such wording the City is not necessarily precluding it, and
each instance would have to be evaluated on a case-by-case basis.
C/O'Connor asked CA/Jenkins to provide an example of an organization
that illegally discriminates.
CA/Jenkins responded that any organization that discriminates on the
basis of race would be "illegal discrimination" per se. So, a White
Supremacist's group, for instance, could not meet at this facility. With
respect to the Girl Scouts, for instance, the "gender" issue is the more
complicated issue.
AUGUST 5, 2003 PAGE 2 CC STUDY SESSION
C/O'Connor asked if this document indicated the Girl Scouts and Boy
Scouts did not fall under the Discrimination by User Group classification.
CA/Jenkins did not disagree that the Girl Scouts and Boy Scouts could be
removed from the example on Page 6 to avoid a potential inconsistency
within the document. If the City were to determine that their membership
policies were "illegal" the City would not be able to allow them to use the
facility. Therefore, citing them as an example on Page 6 would be
inappropriate.
C/O'Connor asked how it was determined that the weekend would be
Saturday and Sunday versus Friday and Saturday.
CSD/Rose said the days were chosen based on other documents staff
reviewed.
C/O'Connor said that Friday could be a big night for activities. MPT/Huff
agreed that Friday and Saturday would most likely big the biggest activity
nights. C/O'Connor suggested the Council consider making Friday part of
the weekend along with Saturday and Sunday.
C/O'Connor asked who provides the cleaning equipment.
CSD/Rose responded that staff does the vacuuming and sweeping. When
the document refers to cleanup it refers to the user group getting their
equipment out.
C/O'Connor referred to Page 11 and again asked who was responsible for
providing the cleaning equipment.
CSD/Rose said that there would be a mop and walk -bucket in the kitchen.
C/Zirbes referred to the spreadsheet on Page 14. He asked for a definition
of "rate" versus "operation."
CSD/Rose responded that "rate" is the rental rate and "operation" is
primarily the staff cost.
C/Zirbes referred to "regular use by a Group C organization" allowed two
uses of the banquet facility per calend ar year. He did not find a Group B
restriction in the document. His concern was that there were a number of
Group B organizations in the City and there did not appear to be a limit to
the number of Group B uses in the banquet room.
CSD/Rose acknowledged C/Zirbes' concern
AUGUST 5, 2003 PAGE 3 CC STUDY SESSION
C/Zirbes felt the insurance requirements were valid. However, having
worked with a number of non-profit organizations over the years he found
that cities were able to provide, for cost, this type of insurance.
CSD/Rose stated that the document is a policy document from which a
User Application Packet would be developed. Within the packet,
information would be contained to assist the organization in meeting the
policy.
C/Chang agreed that insurance should be readily available for
organizations. On Page 3 (a), if the cancellation is received 30 days or
less, the reservation /can c ellation will count as one of the group's allotted
uses.
CSD/Rose pointed out that this applies to Group C users who get two
uses of the banquet room per year at a reduced cost. If they cancel the
event that they reserved, they lose one of those two uses. The same
clause applies in the meeting room section wherein Group C users are
allotted 12 uses.
C/Chang asked why on Page 3 d. final sentence, all deposits and/or fee(s)
would not be returned. If groups are unable to comply with the policy, they
should receive a refund.
CSD/Rose explained that this paragraph applies to user groups who
refuse to comply with the policy. He cited security as one example. If
groups wait until a day or two prior to the event, or when the event is
ready to commence, and refuse to comply they are should not be able to
recoup their deposit. This verbiage applies to worst-case scenario.
C/Chang felt there should be a better description of the kitchen facilities
and what is permitted and what is not permitted, what the City supplies
and what the City does not supply to avoid confusion.
MPT/Huff said his biggest concern wa s that if the document became too
cumbersome and complicated, the very people the City intended to
receive benefit from the facility would be scared away. He hoped that the
document could be revisited in six months with the intent to streamline it
and fine-tune it. Hedid not find the equipment list to include a projector or
TV.
DCM/Doyle said the facility has a drop-down screen and VCR for use in
the banquet area. A roll -in and rollout unit would be provided for the
smaller facilities.
MPT/Huff asked that those items be listed.
AUGUST 5, 2003 PAGE 4 CC STUDY SESSION
MPT/Huff was also concerned about insurance issues and reiterated his
desire to have the User Packet simplified and complete. MPT/Huff asked if
it was possible to disable the smoke alarm if fire personnel were present.
His reason for raising this issue is because a growing segment of the
community (Indian and Pakistani groups) provide as a part of their service,
glowing embers. He understood that there might be smoke emanating and
that the practice did not pose a fire hazard. He was concerned that the
smoke would set off a smoke alarm.
CSD/Rose suggested that such groups could either be accommodated in
the variance section or to include input from the fire department and find
out what the hotel in Long Beach does to allow this type of service.
C/Zirbes suggested that if other facilities were not allowing this type of
service, staff should determine the reason. Perhaps there is adverse affect
on the facility with that type of use.
MPT/Huff said that weekend use is presumed to be heavy use -time.
Perhaps the schedule could be modified to make it easier to rent on
weekdays.
M/Herrera asked if staff intended to make corrections and present the
corrected document to the Council at a later study session before it is
included on the City Council regular meeting agenda.
CSD/Rose offered that staff could provide a strike and highlight version of
the document for the weekly with a cover sheet outlining the changes. If
there were any questions or comments Council could provide feedback to
staff and the document could bechanged fora future study session. Or, if
Council Members felt their issues were addressed, the document could be
presented at the regular City Council Meeting. Council concurred with the
second option.
C/O'Connor agreed with MPT/Huff that some of the lead-time
requirements were a problem for users and that they should be relaxed, if
possible.
SPEED HUMP POLICY DISCUSSION — Presentation by PWD/Liu.
C/O'Connor asked if the City would accept money from residents to help
pay for installation.
PWD/Liu responded that some communities accept donations or private
entities fund all or part of the costs. However, the installation would have
to meet the criteria.
AUGUST 5, 2003 PAGE 5 CC STUDY SESSION
C/Zirbes asked how the City obtains funding for speed hump installation
PWD/Liu responded that, generally, funding comes from the General Fund
or Gas Tax Fund.
Assistant Fire Chief Nieto said he was pleased with the policy and that
PWD/Liu had incorporated most of his department's concerns. Officially,
the fire department is opposed to anything that tends to slow down its
progress because the primary purpose of the department is to serve the
public. If there were a number of instal lations throughout the City it would
encumber the department and its equipment. The department agrees with
the City's policy and wants to work with the City to make the program
successful. For the Council's information, the fire department has spent
millions of dollars working to provi de the most up-to-date equipment and
shave seconds off of response time in order to provide the best possible
service to the community. The department is always concerned when
cities incorporate traffic -calming devices. The department appreciates
being a part of the process and is concerned that liability may become an
issue.
CA/Jenkins did not believe there was any liability to the department or to
the City if the response time was slowed by virtue of lawfully recognized
traffic -calming feature.
C/Chang said that speeding is a very serious concern in D.B. This policy
has been studied for some time and he felt it was time to lift the
moratorium. He agreed that although it would slow down the emergency
equipment response time, it would be an effective deterrent to speeding
traffic. He suggested staff agendize the item for the next Council Meeting
and that the Council immediately lift the moratorium. Of course, the City
would then follow all guidelines for speed hump installation and not
proceed with installations merely in response to individual requests.
M/Herrera said she understood the moratorium expires tomorrow and
asked if it would require additional Council action because the Speed
Hump Policy has been adopted.
PWD/Liu did not believe that additional action was necessary if Council
decided to proceed with the policy; unless the Council wanted to
incorporate changes to the policy. All data indicates that speed humps
slowdown traffic and reduce traffic volumes.
C/O'Connor asked if staffs recommendati ons could be incorporated in the
policy without further Council action. PWD/Liu said that was his
understanding.
AUGUST 5, 2003 PAGE 6 CC STUDY SESSION
MPT/Huff said the purpose of the moratorium was to verify that the speed
humps had a long-term affect on tra ffic control. It appears the data
confirms this theory. The rubberized speed humps were more effective
than the asphalt speed humps. He felt the speed humps addressed the
residents' concerns. He understood that response time by emergency
vehicles would cause slower response time to a slight degree but felt that
stop signs slowed response time more than speed humps. He felt it was
good the moratorium was concluded and the City could move forward.
CA/Jenkins felt that in response to C/O'Connor's previous comment it
would be useful for staff to get Council clarification on the policy and
recommendation. The recommendation from staff was that these items be
prioritized and brought to the Council to determine which items should be
funded, which would not be funded, or would be placed on a wait -list. It
would also be useful to know if Council would consider self-funded speed
humps so that if a street were not high -ranked in priority and were not
funded by the City that those residents could jump ahead if they were
prepared to fund their own speed hump. There are obvious policy
implications involved.
PWD/Liu indicated that staff has received approximately six requests and
could anticipate three installation requests during this fiscal year,
translating to a budget amount of $10,000 per street.
MPT/Huff suggested the City sell Prop A funds this year to cover the cost
for three neighborhoods.
C/Zirbes could not get behind a policy asking residents to pay for speed
humps. He felt it was up to the City to maintain safe streets.
M/Herrera felt that selling Prop A funds was a good suggestion. Council
concurred.
CM/Lowry asked for clarification that the Council wanted to sell about
$30,000 of Prop A funds. Council confirmed.
DISCUSSION OF COMMUNITY FOUNDATION BYLAWS — Presentation
by Diamond Bar Community Foundati on Subcommittee Vice Chairperson
Ling Ling Chang, and Members Andrew Wong and Jody Roberto; as well
as Grant Writer Gary Bess.
VChair/Chang introduced grant writer Gary Bess who spoke about the
types of community foundations various cities have. A community
foundation has the same tax standing as a non-profit organization, a
501(c) 3. Private foundat ions basically rely on one principal donor.
Community foundations rely on broad -bas a support from the community to
AUGUST 5, 2003 PAGE 7 CC STUDY SESSION
support services within the community. Currently, the Diamond Bar
Community Foundation has 10 Council- appointed members. Generally,
foundations are self-perpetuating; individuals from different segments of
the community are invited to serve on the board. Community foundations
have the ability to obtain larger grants as they bu ild their financial base.
Additionally, a community foundation often has professional staffing - a
specialist in wills and estates, and different levels of management. If this
foundation aspires to a different format than the current makeup, it takes
money. It takes money to get money and it takes a certain commitment to
move forward. The foundation has submitted 8-10 proposals to funders
that have specifically identified community foundations as one of their
areas of interest. Successfully obtaining funding from one of these
sources would seed the foundat ion so that it could move to the next step.
Additionally, the Trails report is complete and he has a list of a dozen or
so funders interested in parks and recreation.
VChair/Chang explained that the initial reason for requesting an audience
with the Council was to discuss Foundatio n bylaws. She realizes that first
the Council needs to establish what kind of foundation it wants — whether
to be like the Friends of the Library or establish a conventional community
foundation. The Foundation is seeking the Council's input. The Foundation
would liketo be placed on a future study session agenda once the Council
has decided on what format the organization should follow to determine
appropriate bylaws and programs. It is premature to consider bylaws
changes atthis point until the Council decides howthe Foundation should
proceed.
M/Herrera said that in rereading the bylaws, she felt it expressed exactly
what the City Council intended the Foundation to be — another source of
funds for the City. When the Foundation was founded, it was at the
impetus of community members and particularly Parks and Recreation
Commissioners, who felt it was important for the Foundation to fund the
Parks Master Plan. While you state the purpose was narrow, it was
purposely formed that way. She said that, in her opinion, if the Foundation
wanted to be independent it was the Foundation Board's decision to make
and the Foundation could be complete ly independent, spending money on
any community items including the Parks Master Plan. She felt it was
more of a matter of what the Board wanted the Foundation to be instead
of what the City Coun cil wanted it to be.
VChair/Chang said that the Board needs the City as a partner to make the
Foundation successful. If the Foundation was similar to the Friends of the
Library, itwould not need the Council's support fora grant writer, etc.
M/Herrera responded that according to CA/Jenkins, if the Foundation
determined itself to be completely independent, it would certainly change
AUGUST 5, 2003 PAGE 8 CC STUDY SESSION
the City's participation. It may also require a contract between the City and
the Foundation detailing how the funds would be distributed.
CA/Jenkins said it could bean MOU or contract similar to that between the
City and the Chamber of Commerce.
M/Herrera explained that in the case of a contract similarto the Chamber,
it would specify a certain amount of money provided to the Foundation by
the City and further specify what would be provided for the City as a result
of that funding.
C/O'Connor felt that was basically what the City was doing at this time —
paying for a grant writer, secretarial services, and staff support.
M/Herrera shows that the Council has not interfered with how the Board
spends its money. The Council has not recruited members for the
Foundation Board. The names that are submitted to Council are provided
by other Foundation Board members or from the Parks and Recreation
Commission. While it said that the Council controls the Foundation, it is
not, in actuality, the case.
Gary Bess said that his only concern was "appearance" because when he
submits proposals he also must submit supporting documentation that
includes bylaws. The bylaws clearly state that the majority of Board
Members are Council appointed. It may not be practice, but it is the
appearance that counts. The concern wa s that a funder might perceive the
Foundation as shill — an attempt to get private money indirectly. If the
bylaws were changed to reflect actual practice, then it would no longer be
an issue.
VChair/Chang confirmed that everything the Foundation does is for the
benefit of the City and itis not the intent of the Foundation to do otherwise.
M/Herrera asked each Council Member to state their vision for the
Foundation.
MPT/Huff said that it seems the City has so far facilitated the money by
giving street signs or tiles or whatever else. He hoped that at some point
the Foundation would become financia Ily independent. The City could do
these things on its own and the Foundation has not yet entered the
territory wherein it is providing amenities to the community. The Council
may have a different idea about how the funds are distributed. He looked
forward to the time when the Foundati on could draw large grant funds that
would benefit the community without seeking base funds from the City.
AUGUST 5, 2003 PAGE 9 CC STUDY SESSION
Gary Bess pointed out that funds are granted project -specific . In order to
operate, the Foundation has to obtain funds from individuals. Eventually,
there are certain costs that can be retained for infrastructure.
C/Chang felt that it was difficult to justify supporting the Diamond Bar
Community Foundation when he could not support other foundations.
Today Mr. Wong explained to him that the Foundation needs support
money in order to grow. Hewas concerned that during the budget crunch,
the City was financially assisting the Found ation in order for it to survive.
Therefore, he felt that ultimately, the Foundation should become
independent and pay its own expenses. Atthe same time, the Foundation
and the City are working toward the same goal — the betterment of the
community. In order for the Foundatio n to succeed on a large scale, the
bylaws should reflect a much clearer image that the Council does not
control the Foundation. Certainly, ifthe Foundation could formulate a clear
vision the City would support it.
C/Zirbes stated that he was not on the Council when the Foundation was
formed. In reading the minutes and understanding what the Foundation is
doing, he believed the organization was doing very well. His concerns
were, in breaking away from the City, would the Foundation have a clear
understanding of how funds would be di stributed because the organization
is a pass-through organization. He cautioned the Foundation about
breaking away from the City and becoming a contractor to the City and
inheriting certain budget restraints. In becoming an entirely independent
organization, the Foundation would incur additional expenses for a
Director and Executive Director and staff. If the Foundation felt it would be
more successful in raising funds for the community by becoming
independent, the Foundation should move forward to do so. Since the
Foundation has about $60,000 in seed -money, a substantial amount of
money, it could move forward using that money to make substantially
more money and accomplish more for the community. The vision would
very likely be in concert with the Council's vision. We're all members of
this community and we all strive for the same common goal. He felt it
would be wonderful if the Foundation could raise substantial dollars
toward that end and if it meant becoming independent, he would support
the Foundation.
C/O'Connor clarified that the $60,000 that the Foundation had in the bank
two hours ago was reduced by $14,000+ to pay for bricks.
M/Herrera asked the Foundation Members to discuss the Council's views
with its Board and come back to a later study session to let the Council
know how the Board wants to proceed.
AUGUST 5, 2003 PAGE 10 CC STUDY SESSION
Member Roberto said her understanding was the Board did not want to be
totally independent of the City — the intention was to provide better
paperwork to the grant writer so that the Foundati on was more marketable
and able to obtain funding. She had the sense that Council Members felt
that the Foundation wanted to be totally independent. That was not the
Board's intention.
M/Herrera pointed out that if the Foundation bylaws change, the bylaws
dictate the format and law of the Foundat ion. If the bylaws state that the
Foundation is completely separate from the City, then the Foundation is
completely separate bylaw.
Member Roberto felt the Foundation needed to rethink its vision.
Member Wong said that in the future, regardless of what direction the
Foundation takes, things like tiles, street signs, etc. is the means by which
the Foundation would be able to succeed and garner individual donations,
as well as, help the City Council identify individual donors, corporations,
and businesses that would be forthcoming with funding. He felt in that
vein, the City Council and the Diamond Bar Community Foundation Board
should work together to fulfill mutual expectations.
Public Comments: None Offered
CA/Jenkins asked for Council vote to add a Closed Section item under
Section 54956.9(b) of the California Government Code on the ground that
the item came to the attention of the City after the posting of the agenda.
So ordered by voice vote of 4-0, MPT/Huff stepped out of the room for a
moment and rejoined the meeting at the start of the Closed Session.
ADJOURNMENT: With no further business, M/Herrera adjourned the
Study Session at 6:15 p.m. to Closed Session.
Nancy Whitehouse, Acting City Clerk
The foregoing minutes are hereby approved this --- day of-----------, 2003.
Carol Herrera, Mayor
AUGUST 5, 2003 PAGE 2 CC STUDY SESSION
C/O'Connor asked if this document indicated the Girl Scouts and Boy
Scouts did not fall under the Discrimination by User Group classification.
CA/Jenkins did not disagree that the Girl Scouts and Boy Scouts could be
removed from the example on Page 6 to avoid a potential inconsistency
within the document. If the City were to determine that their membership
policies were "illegal" the City would not be able to allow them to use the
facility. Therefore, citing them as an example on Page 6 would be
inappropriate.
C/O'Connor asked how it was determined that the weekend would be
Saturday and Sunday versus Friday and Saturday.
CSD/Rose said the days were chosen based on other documents staff
reviewed.
C/O'Connor said that Friday could be a big night for activities. MPT/Huff
agreed that Friday and Saturday would most likely big the biggest activity
nights. C/O'Connor suggested the Council consider making Friday part of
the weekend along with Saturday and Sunday.
C/O'Connor asked who provides the cleaning equipment.
CSD/Rose responded that staff does the vacuuming and sweeping. When
the document refers to cleanup it refers to the user group getting their
equipment out.
C/O'Connor referred to Page 11 and again asked who was responsible for
providing the cleaning equipment.
CSD/Rose said that there would be a mop and walk -bucket in the kitchen.
C/Zirbes referred to the spreadsheet on Page 14. He asked for a definition
of "rate" versus "operation."
CSD/Rose responded that "rate" is the rental rate and "operation" is
primarily the staff cost.
C/Zirbes referred to "regular use by a Group C organization" allowed two
uses of the banquet facility per calendar year. He did not find a Group B
restriction in the document. His concern was that there were a number of
Group B organizations in the City and there did not appear to be a limit to
the number of Group B uses in the banquet room.
CSD/Rose acknowledged C/Zirbes' concern.
AUGUST 5, 2003 PAGE 3 CC STUDY SESSION
C/Zirbes felt the insurance requirements were valid. However, having
worked with a number of non-profit organizations over the years he found
that cities were able to provide, for cost, this type of insurance.
CSD/Rose stated that the document is a policy document from which a
User Application Packet would be developed. Within the packet,
information would be contained to assist the organization in meeting the
policy.
C/Chang agreed that insurance should be readily available for
organizations. On Page 3 (a), if the cancellation is received 30 days or
less, the reservation/cancellation will count as one of the group's allotted
uses.
CSD/Rose pointed out that this applies to Group C users who get two
uses of the banquet room per year at a reduced cost. If they cancel the
event that they reserved, they lose one of those two uses. The same
clause applies in the meeting room section wherein Group C users are
allotted 12 uses.
C/Chang asked why on Page 3 d. final sentence, all deposits and/or fee(s)
would not be returned. If groups are unable to comply with the policy, they
should receive a refund.
CSD/Rose explained that this paragraph applies to user groups who
refuse to comply with the policy. He cited security as one example. If
groups wait until a day or two prior to the event, or when the event is
ready to commence, and refuse to comply they are should not be able to
recoup their deposit. This verbiage applies to worst-case scenario.
C/Chang felt there should be a better description of the kitchen facilities
and what is permitted and what is not permitted, what the City supplies
and what the City does not supply to avoid confusion.
MPT/Huff said his biggest concern was that if the document became too
cumbersome and complicated, the very people the City intended to
receive benefit from the facility would be scared away. He hoped that the
document could be revisited in six months with the intent to streamline it
and fine-tune it. He did not find the equipment list to include a projector or
TV.
DCM/Doyle said the facility has a drop-down screen and VCR for use in
the banquet area. A roll -in and rollout unit would be provided for the
smaller facilities.
MPT/Huff asked that those items be listed.
AUGUST 5, 2003 PAGE 4 CC STUDY SESSION
MPT/Huff was also concerned about insurance issues and reiterated his
desire to have the User Packet simplified and complete. MPT/Huff asked if
it was possible to disable the smoke alarm if fire personnel were present.
His reason for raising this issue is because a growing segment of the
community (Indian and Pakistani groups) provide as a part of their service,
glowing embers. He understood that there might be smoke emanating and
that the practice did not pose a fire hazard. He was concerned that the
smoke would set off a smoke alarm.
CSD/Rose suggested that such groups could either be accommodated in
the variance section or to include input from the fire department and find
out what the hotel in Long Beach does to allow this type of service.
C/Zirbes suggested that if other facilities were not allowing this type of
service, staff should determine the reason. Perhaps there is adverse affect
on the facility with that type of use.
MPT/Huff said that weekend use is presumed to be heavy use -time.
Perhaps the schedule could be modified to make it easier to rent on
weekdays.
M/Herrera asked if staff intended to make corrections and present the
corrected document to the Council at a later study session before it is
included on the City Council regular meeting agenda.
CSD/Rose offered that staff could provide a strike and highlight version of
the document for the weekly with a cover sheet outlining the changes. If
there were any questions or comments Council could provide feedback to
staff and the document could be changed for a future study session. Or, if
Council Members felt their issues were addressed, the document could be
presented at the regular City Council Meeting. Council concurred with the
second option.
C/O'Connor agreed with MPT/Huff that some of the lead-time
requirements were a problem for users and that they should be relaxed, if
possible.
SPEED HUMP POLICY DISCUSSION — Presentation by PWD/Liu.
C/O'Connor asked if the City would accept money from residents to help
pay for installation.
PWD/Liu responded that some communities accept donations or private
entities fund all or part of the costs. However, the installation would have
to meet the criteria.
AUGUST 5, 2003 PAGE 5 CC STUDY SESSION
C/Zirbes asked how the City obtains funding for speed hump installation.
PWD/Liu responded that, generally, funding comes from the General Fund
or Gas Tax Fund.
Assistant Fire Chief Nieto said he was pleased with the policy and that
PWD/Liu had incorporated most of his department's concerns. Officially,
the fire department is opposed to anything that tends to slow down its
progress because the primary purpose of the department is to serve the
public. If there were a number of installations throughout the City it would
encumber the department and its equipment. The department agrees with
the City's policy and wants to work with the City to make the program
successful. For the Council's information, the fire department has spent
millions of dollars working to provide the most up-to-date equipment and
shave seconds off of response time in order to provide the best possible
service to the community. The department is always concerned when
cities incorporate traffic -calming devices. The department appreciates
being a part of the process and is concerned that liability may become an
issue.
CA/Jenkins did not believe there was any liability to the department or to
the City if the response time was slowed by virtue of a lawfully recognized
traffic -calming feature.
C/Chang said that speeding is a very serious concern in D.B. This policy
has been studied for some time and he felt it was time to lift the
moratorium. He agreed that although it would slow down the emergency
equipment response time, it would be an effective deterrent to speeding
traffic. He suggested staff agendize the item for the next Council Meeting
and that the Council immediately lift the moratorium. Of course, the City
would then follow all guidelines for speed hump installation and not
proceed with installations merely in response to individual requests.
M/Herrera said she understood the
asked if it would require additional
Hump Policy has been adopted.
moratorium expires tomorrow and
Council action because the Speed
PWD/Liu did not believe that additional action was necessary if Council
decided to proceed with the policy; unless the Council wanted to
incorporate changes to the policy. All data indicates that speed humps
slow down traffic and reduce traffic volumes.
C/O'Connor asked if staff's recommendations could be incorporated in the
policy without further Council action. PWD/Liu said that was his
understanding.
AUGUST 5, 2003 PAGE 6 CC STUDY SESSION
MPT/Huff said the purpose of the moratorium was to verify that the speed
humps had a long-term affect on traffic control. It appears the data
confirms this theory. The rubberized speed humps were more effective
than the asphalt speed humps. He felt the speed humps addressed the
residents' concerns. He understood that response time by emergency
vehicles would cause slower response time to a slight degree but felt that
stop signs slowed response time more than speed humps. He felt it was
good the moratorium was concluded and the City could move forward.
CA/Jenkins felt that in response to C/O'Connor's previous comment it
would be useful for staff to get Council clarification on the policy and
recommendation. The recommendation from staff was that these items be
prioritized and brought to the Council to determine which items should be
funded, which would not be funded, or would be placed on a wait -list. It
would also be useful to know if Council would consider self-funded speed
humps so that if a street were not high -ranked in priority and were not
funded by the City that those residents could jump ahead if they were
prepared to fund their own speed hump. There are obvious policy
implications involved.
PWD/Liu indicated that staff has received approximately six requests and
could anticipate three installation requests during this fiscal year,
translating to a budget amount of $10,000 per street.
MPT/Huff suggested the City sell Prop A funds this year to cover the cost
for three neighborhoods.
C/Zirbes could not get behind a policy asking residents to pay for speed
humps. He felt it was up to the City to maintain safe streets.
M/Herrera felt that selling Prop A funds was a good suggestion. Council
concurred.
CM/Lowry asked for clarification that the Council wanted to sell about
$30,000 of Prop A funds. Council confirmed.
DISCUSSION OF COMMUNITY FOUNDATION BYLAWS — Presentation
by Diamond Bar Community Foundation Subcommittee Vice Chairperson
Ling Ling Chang, and Members Andrew Wong and Jody Roberto; as well
as Grant Writer Gary Bess.
VChair/Chang introduced grant writer Gary Bess who spoke about the
types of community foundations various cities have. A community
foundation has the same tax standing as a non-profit organization, a
501(c) 3. Private foundations basically rely on one principal donor.
Community foundations rely on broad-base support from the community to
AUGUST 5, 2003 PAGE 7 CC STUDY SESSION
support services within the community. Currently, the Diamond Bar
Community Foundation has 10 Council -appointed members. Generally,
foundations are self-perpetuating; individuals from different segments of
the community are invited to serve on the board. Community foundations
have the ability to obtain larger grants as they build their financial base.
Additionally, a community foundation often has professional staffing - a
specialist in wills and estates, and different levels of management. If this
foundation aspires to a different format than the current makeup, it takes
money. It takes money to get money and it takes a certain commitment to
move forward. The foundation has submitted 8-10 proposals to funders
that have specifically identified community foundations as one of their
areas of interest. Successfully obtaining funding from one of these
sources would seed the foundation so that it could move to the next step.
Additionally, the Trails report is complete and he has a list of a dozen or
so funders interested in parks and recreation.
VChair/Chang explained that the initial reason for requesting an audience
with the Council was to discuss Foundation bylaws. She realizes that first
the Council needs to establish what kind of foundation it wants — whether
to be like the Friends of the Library or establish a conventional community
foundation. The Foundation is seeking the Council's input. The Foundation
would like to be placed on a future study session agenda once the Council
has decided on what format the organization should follow to determine
appropriate bylaws and programs. It is premature to consider bylaws
changes at this point until the Council decides how the Foundation should
proceed.
M/Herrera said that in rereading the bylaws, she felt it expressed exactly
what the City Council intended the Foundation to be — another source of
funds for the City. When the Foundation was founded, it was at the
impetus of community members and particularly Parks and Recreation
Commissioners, who felt it was important for the Foundation to fund the
Parks Master Plan. While you state the purpose was narrow, it was
purposely formed that way. She said that, in her opinion, if the Foundation
wanted to be independent it was the Foundation Board's decision to make
and the Foundation could be completely independent, spending money on
any community items including the Parks Master Plan. She felt it was
more of a matter of what the Board wanted the Foundation to be instead
of what the City Council wanted it to be.
VChair/Chang said that the Board needs the City as a partner to make the
Foundation successful. If the Foundation was similar to the Friends of the
Library, it would not need the Council's support for a grant writer, etc.
M/Herrera responded that according to CA/Jenkins, if the Foundation
determined itself to be completely independent, it would certainly change
AUGUST 5, 2003 PAGE 8 CC STUDY SESSION
the City's participation. It may also require a contract between the City and
the Foundation detailing how the funds would be distributed.
CA/Jenkins said it could be an MOU or contract similar to that between the
City and the Chamber of Commerce.
M/Herrera explained that in the case of a contract similar to the Chamber,
it would specify a certain amount of money provided to the Foundation by
the City and further specify what would be provided for the City as a result
of that funding.
C/O'Connor felt that was basically what the City was doing at this time —
paying for a grant writer, secretarial services, and staff support.
M/Herrera shows that the Council has not interfered with how the Board
spends its money. The Council has not recruited members for the
Foundation Board. The names that are submitted to Council are provided
by other Foundation Board members or from the Parks and Recreation
Commission. While it said that the Council controls the Foundation, it is
not, in actuality, the case.
Gary Bess said that his only concern was "appearance" because when he
submits proposals he also must submit supporting documentation that
includes bylaws. The bylaws clearly state that the majority of Board
Members are Council appointed. It may not be practice, but it is the
appearance that counts. The concern was that a funder might perceive the
Foundation as shill — an attempt to get private money indirectly. If the
bylaws were changed to reflect actual practice, then it would no longer be
an issue.
VChair/Chang confirmed that everything the Foundation does is for the
benefit of the City and it is not the intent of the Foundation to do otherwise.
M/Herrera asked each Council Member to state their vision for the
Foundation.
MPT/Huff said that it seems the City has so far facilitated the money by
giving street signs or tiles or whatever else. He hoped that at some point
the Foundation would become financially independent. The City could do
these things on its own and the Foundation has not yet entered the
territory wherein it is providing amenities to the community. The Council
may have a different idea about how the funds are distributed. He looked
forward to the time when the Foundation could draw large grant funds that
would benefit the community without seeking base funds from the City.
AUGUST 5, 2003 PAGE 9 CC STUDY SESSION
Gary Bess pointed out that funds are granted project -specific. In order to
operate, the Foundation has to obtain funds from individuals. Eventually,
there are certain costs that can be retained for infrastructure.
C/Chang felt that it was difficult to justify supporting the Diamond Bar
Community Foundation when he could not support other foundations.
Today Mr. Wong explained to him that the Foundation needs support
money in order to grow. He was concerned that during the budget crunch,
the City was financially assisting the Foundation in order for it to survive.
Therefore, he felt that ultimately, the Foundation should become
independent and pay its own expenses. At the same time, the Foundation
and the City are working toward the same goal — the betterment of the
community. In order for the Foundation to succeed on a large scale, the
bylaws should reflect a much clearer image that the Council does not
control the Foundation. Certainly, if the Foundation could formulate a clear
vision the City would support it.
C/Zirbes stated that he was not on the Council when the Foundation was
formed. In reading the minutes and understanding what the Foundation is
doing, he believed the organization was doing very well. His concerns
were, in breaking away from the City, would the Foundation have a clear
understanding of how funds would be distributed because the organization
is a pass-through organization. He cautioned the Foundation about
breaking away from the City and becoming a contractor to the City and
inheriting certain budget restraints. In becoming an entirely independent
organization, the Foundation would incur additional expenses for a
Director and Executive Director and staff. If the Foundation felt it would be
more successful in raising funds for the community by becoming
independent, the Foundation should move forward to do so. Since the
Foundation has about $60,000 in seed -money, a substantial amount of
money, it could move forward using that money to make substantially
more money and accomplish more for the community. The vision would
very likely be in concert with the Council's vision. We're all members of
this community and we all strive for the same common goal. He felt it
would be wonderful if the Foundation could raise substantial dollars
toward that end and if it meant becoming independent, he would support
the Foundation.
C/O'Connor clarified that the $60,000 that the Foundation had in the bank
two hours ago was reduced by $14,000+ to pay for bricks.
M/Herrera asked the Foundation Members to discuss the Council's views
with its Board and come back to a later study session to let the Council
know how the Board wants to proceed.
AUGUST 5, 2003 PAGE 2 CC STUDY SESSION
C/O'Connor asked if this document indicated the Girl Scouts and Boy
Scouts did not fall under the Discrimination by User Group classification.
CA/Jenkins did not disagree that the Girl Scouts and Boy Scouts could be
removed from the example on Page 6 to avoid a potential inconsistency
within the document. If the City were to determine that their membership
policies were "illegal" the City would not be able to allow them to use the
facility. Therefore, citing them as an example on Page 6 would be
inappropriate.
C/O'Connor asked how it was determined that the weekend would be
Saturday and Sunday versus Friday and Saturday.
CSD/Rose said the days were chosen based on other documents staff
reviewed.
C/O'Connor said that Friday could be a big night for activities. MPT/Huff
agreed that Friday and Saturday would most likely big the biggest activity
nights. C/O'Connor suggested the Council consider making Friday part of
the weekend along with Saturday and Sunday.
C/O'Connor asked who provides the cleaning equipment.
CSD/Rose responded that staff does the vacuuming and sweeping. When
the document refers to cleanup it refers to the user group getting their
equipment out.
C/O'Connor referred to Page 11 and again asked who was responsible for
providing the cleaning equipment.
CSD/Rose said that there would be a mop and walk -bucket in the kitchen.
C/Zirbes referred to the spreadsheet on Page 14. He asked for a definition
of "rate" versus "operation."
CSD/Rose responded that "rate" is the rental rate and "operation" is
primarily the staff cost.
C/Zirbes referred to "regular use by a Group C organization" allowed two
uses of the banquet facility per calendar year. He did not find a Group B
restriction in the document. His concern was that there were a number of
Group B organizations in the City and there did not appear to be a limit to
the number of Group B uses in the banquet room.
CSD/Rose acknowledged C/Zirbes' concern.
AUGUST 5, 2003 PAGE 3 CC STUDY SESSION
C/Zirbes felt the insurance requirements were valid. However, having
worked with a number of non-profit organizations over the years he found
that cities were able to provide, for cost, this type of insurance.
CSD/Rose stated that the document is a policy document from which a
User Application Packet would be developed. Within the packet,
information would be contained to assist the organization in meeting the
policy.
C/Chang agreed that insurance should be readily available for
organizations. On Page 3 (a), if the cancellation is received 30 days or
less, the reservation/cancellation will count as one of the group's allotted
uses.
CSD/Rose pointed out that this applies to Group C users who get two
uses of the banquet room per year at a reduced cost. If they cancel the
event that they reserved, they lose one of those two uses. The same
clause applies in the meeting room section wherein Group C users are
allotted 12 uses.
C/Chang asked why on Page 3 d. final sentence, all deposits and/or fee(s)
would not be returned. If groups are unable to comply with the policy, they
should receive a refund.
CSD/Rose explained that this paragraph applies to user groups who
refuse to comply with the policy. He cited security as one example. If
groups wait until a day or two prior to the event, or when the event is
ready to commence, and refuse to comply they are should not be able to
recoup their deposit. This verbiage applies to worst-case scenario.
C/Chang felt there should be a better description of the kitchen facilities
and what is permitted and what is not permitted, what the City supplies
and what the City does not supply to avoid confusion.
MPT/Huff said his biggest concern was that if the document became too
cumbersome and complicated, the very people the City intended to
receive benefit from the facility would be scared away. He hoped that the
document could be revisited in six months with the intent to streamline it
and fine-tune it. He did not find the equipment list to include a projector or
TV.
DCM/Doyle said the facility has a drop-down screen and VCR for use in
the banquet area. A roll -in and rollout unit would be provided for the
smaller facilities.
MPT/Huff asked that those items be listed.
AUGUST 5, 2003 PAGE 4 CC STUDY SESSION
MPT/Huff was also concerned about insurance issues and reiterated his
desire to have the User Packet simplified and complete. MPT/Huff asked if
it was possible to disable the smoke alarm if fire personnel were present.
His reason for raising this issue is because a growing segment of the
community (Indian and Pakistani groups) provide as a part of their service,
glowing embers. He understood that there might be smoke emanating and
that the practice did not pose a fire hazard. He was concerned that the
smoke would set off a smoke alarm.
CSD/Rose suggested that such groups could either be accommodated in
the variance section or to include input from the fire department and find
out what the hotel in Long Beach does to allow this type of service.
C/Zirbes suggested that if other facilities were not allowing this type of
service, staff should determine the reason. Perhaps there is adverse affect
on the facility with that type of use.
MPT/Huff said that weekend use is presumed to be heavy use -time.
Perhaps the schedule could be modified to make it easier to rent on
weekdays.
M/Herrera asked if staff intended to make corrections and present the
corrected document to the Council at a later study session before it is
included on the City Council regular meeting agenda.
CSD/Rose offered that staff could provide a strike and highlight version of
the document for the weekly with a cover sheet outlining the changes. If
there were any questions or comments Council could provide feedback to
staff and the document could be changed for a future study session. Or, if
Council Members felt their issues were addressed, the document could be
presented at the regular City Council Meeting. Council concurred with the
second option.
C/O'Connor agreed with MPT/Huff that some of the lead-time
requirements were a problem for users and that they should be relaxed, if
possible.
SPEED HUMP POLICY DISCUSSION - Presentation by PWD/Liu.
C/O'Connor asked if the City would accept money from residents to help
pay for installation.
PWD/Liu responded that some communities accept donations or private
entities fund all or part of the costs. However, the installation would have
to meet the criteria.
AUGUST 5, 2003 PAGE 5 CC STUDY SESSION
C/Zirbes asked how the City obtains funding for speed hump installation.
PWD/Liu responded that, generally, funding comes from the General Fund
or Gas Tax Fund.
Assistant Fire Chief Nieto said he was pleased with the policy and that
PWD/Liu had incorporated most of his department's concerns. Officially,
the fire department is opposed to anything that tends to slow down its
progress because the primary purpose of the department is to serve the
public. If there were a number of installations throughout the City it would
encumber the department and its equipment. The department agrees with
the City's policy and wants to work with the City to make the program
successful. For the Council's information, the fire department has spent
millions of dollars working to provide the most up-to-date equipment and
shave seconds off of response time in order to provide the best possible
service to the community. The department is always concerned when
cities incorporate traffic -calming devices. The department appreciates
being a part of the process and is concerned that liability may become an
issue.
CA/Jenkins did not believe there was any liability to the department or to
the City if the response time was slowed by virtue of a lawfully recognized
traffic -calming feature.
C/Chang said that speeding is a very serious concern in D.B. This policy
has been studied for some time and he felt it was time to lift the
moratorium. He agreed that although it would slow down the emergency
equipment response time, it would be an effective deterrent to speeding
traffic. He suggested staff agendize the item for the next Council Meeting
and that the Council immediately lift the moratorium. Of course, the City
would then follow all guidelines for speed hump installation and not
proceed with installations merely in response to individual requests.
M/Herrera said she understood the moratorium expires tomorrow and
asked if it would require additional Council action because the Speed
Hump Policy has been adopted.
PWD/Liu did not believe that additional action was necessary if Council
decided to proceed with the policy; unless the Council wanted to
incorporate changes to the policy. All data indicates that speed humps
slow down traffic and reduce traffic volumes.
C/O'Connor asked if staffs recommendations could be incorporated in the
policy without further Council action. PWD/Liu said that was his
understanding.
AUGUST 5, 2003 PAGE 6 CC STUDY SESSION
MPT/Huff said the purpose of the moratorium was to verify that the speed
humps had a long-term affect on traffic control. It appears the data
confirms this theory. The rubberized speed humps were more effective
than the asphalt speed humps. He felt the speed humps addressed the
residents' concerns. He understood that response time by emergency
vehicles would cause slower response time to a slight degree but felt that
stop signs slowed response time more than speed humps. He felt it was
good the moratorium was concluded and the City could move forward.
CA/Jenkins felt that in response to C/O'Connor's previous comment it
would be useful for staff to get Council clarification on the policy and
recommendation. The recommendation from staff was that these items be
prioritized and brought to the Council to determine which items should be
funded, which would not be funded, or would be placed on a wait -list. It
would also be useful to know if Council would consider self-funded speed
humps so that if a street were not high -ranked in priority and were not
funded by the City that those residents could jump ahead if they were
prepared to fund their own speed hump. There are obvious policy
implications involved.
PWD/Liu indicated that staff has received approximately six requests and
could anticipate three installation requests during this fiscal year,
translating to a budget amount of $10,000 per street.
MPT/Huff suggested the City sell Prop A funds this year to cover the cost
for three neighborhoods.
C/Zirbes could not get behind a policy asking residents to pay for speed
humps. He felt it was up to the City to maintain safe streets.
M/Herrera felt that selling Prop A funds was a good suggestion. Council
concurred.
CM/Lowry asked for clarification that the Council wanted to sell about
$30,000 of Prop A funds. Council confirmed.
DISCUSSION OF COMMUNITY FOUNDATION BYLAWS - Presentation
by Diamond Bar Community Foundation Subcommittee Vice Chairperson
Ling Ling Chang, and Members Andrew Wong and Jody Roberto; as well
as Grant Writer Gary Bess.
VChair/Chang introduced grant writer Gary Bess who spoke about the
types of community foundations various cities have. A community
foundation has the same tax standing as a non-profit organization, a
501(c) 3. Private foundations basically rely on one principal donor.
Community foundations rely on broad-base support from the community to
AUGUST 5, 2003 PAGE 7 CC STUDY SESSION
support services within the community. Currently, the Diamond Bar
Community Foundation has 10 Council -appointed members. Generally,
foundations are self-perpetuating; individuals from different segments of
the community are invited to serve on the board. Community foundations
have the ability to obtain larger grants as they build their financial base.
Additionally, a community foundation often has professional staffing - a
specialist in wills and estates, and different levels of management. If this
foundation aspires to a different format than the current makeup, it takes
money. It takes money to get money and it takes a certain commitment to
move forward. The foundation has submitted 8-10 proposals to funders
that have specifically identified community foundations as one of their
areas of interest. Successfully obtaining funding from one of these
sources would seed the foundation so that it could move to the next step.
Additionally, the Trails report is complete and he has a list of a dozen or
so funders interested in parks and recreation.
VChair/Chang explained that the initial reason for requesting an audience
with the Council was to discuss Foundation bylaws. She realizes that first
the Council needs to establish what kind of foundation it wants - whether
to be like the Friends of the Library or establish a conventional community
foundation. The Foundation is seeking the Council's input. The Foundation
would like to be placed on a future study session agenda once the Council
has decided on what format the organization should follow to determine
appropriate bylaws and programs. It is premature to consider bylaws
changes at this point until the Council decides how the Foundation should
proceed.
M/Herrera said that in rereading the bylaws, she felt it expressed exactly
what the City Council intended the Foundation to be - another source of
funds for the City. When the Foundation was founded, it was at the
impetus of community members and particularly Parks and Recreation
Commissioners, who felt it was important for the Foundation to fund the
Parks Master Plan. While you state the purpose was narrow, it was
purposely formed that way. She said that, in her opinion, if the Foundation
wanted to be independent it was the Foundation Board's decision to make
and the Foundation could be completely independent, spending money on
any community items including the Parks Master Plan. She felt it was
more of a matter of what the Board wanted the Foundation to be instead
of what the City Council wanted it to be.
VChair/Chang said that the Board needs the City as a partner to make the
Foundation successful. If the Foundation was similar to the Friends of the
Library, it would not need the Council's support for a grant writer, etc.
M/Herrera responded that according to CA/Jenkins, if the Foundation
determined itself to be completely independent, it would certainly change
AUGUST 5, 2003 PAGE 8 CC STUDY SESSION
the City's participation. It may also require a contract between the City and
the Foundation detailing how the funds would be distributed.
CA/Jenkins said it could be an MOU or contract similar to that between the
City and the Chamber of Commerce.
M/Herrera explained that in the case of a contract similar to the Chamber,
it would specify a certain amount of money provided to the Foundation by
the City and further specify what would be provided for the City as a result
of that funding.
C/O'Connor felt that was basically what the City was doing at this time -
paying for a grant writer, secretarial services, and staff support.
M/Herrera shows that the Council has not interfered with how the Board
spends its money. The Council has not recruited members for the
Foundation Board. The names that are submitted to Council are provided
by other Foundation Board members or from the Parks and Recreation
Commission. While it said that the Council controls the Foundation, it is
not, in actuality, the case.
Gary Bess said that his only concern was "appearance" because when he
submits proposals he also must submit supporting documentation that
includes bylaws. The bylaws clearly state that the majority of Board
Members are Council appointed. It may not be practice, but it is the
appearance that counts. The concern was that a funder might perceive the
Foundation as shill - an attempt to get private money indirectly. If the
bylaws were changed to reflect actual practice, then it would no longer be
an issue.
VChair/Chang confirmed that everything the Foundation does is for the
benefit of the City and it is not the intent of the Foundation to do otherwise.
M/Herrera asked each Council Member to state their vision for the
Foundation.
MPT/Huff said that it seems the City has so far facilitated the money by
giving street signs or tiles or whatever else. He hoped that at some point
the Foundation would become financially independent. The City could do
these things on its own and the Foundation has not yet entered the
territory wherein it is providing amenities to the community. The Council
may have a different idea about how the funds are distributed. He looked
forward to the time when the Foundation could draw large grant funds that
would benefit the community without seeking base funds from the City.
AUGUST 5, 2003 PAGE 9 CC STUDY SESSION
Gary Bess pointed out that funds are granted project-specific. In order to
operate, the Foundation has to obtain funds from individuals. Eventually,
there are certain costs that can be retained for infrastructure.
C/Chang felt that it was difficult to justify supporting the Diamond Bar
Community Foundation when he could not support other foundations.
Today Mr. Wong explained to him that the Foundation needs support
money in order to grow. He was concerned that during the budget crunch,
the City was financially assisting the Foundation in order for it to survive.
Therefore, he felt that ultimately, the Foundation should become
independent and pay its own expenses. At the same time, the Foundation
and the City are working toward the same goal - the betterment of the
community. In order for the Foundation to succeed on a large scale, the
bylaws should reflect a much clearer image that the Council does not
control the Foundation. Certainly, if the Foundation could formulate a clear
vision the City would support it.
C/Zirbes stated that he was not on the Council when the Foundation was
formed. In reading the minutes and understanding what the Foundation is
doing, he believed the organization was doing very well. His concerns
were, in breaking away from the City, would the Foundation have a clear
understanding of how funds would be distributed because the organization
is a pass-through organization. He cautioned the Foundation about
breaking away from the City and becoming a contractor to the City and
inheriting certain budget restraints. In becoming an entirely independent
organization, the Foundation would incur additional expenses for a
Director and Executive Director and staff. If the Foundation felt it would be
more successful in raising funds for the community by becoming
independent, the Foundation should move forward to do so. Since the
Foundation has about $60,000 in seed-money, a substantial amount of
money, it could move forward using that money to make substantially
more money and accomplish more for the community. The vision would
very likely be in concert with the Council's vision. We're all members of
this community and we all strive for the same common goal. He felt it
would be wonderful if the Foundation could raise substantial dollars
toward that end and if it meant becoming independent, he would support
the Foundation.
C/O'Connor clarified that the $60,000 that the Foundation had in the bank
two hours ago was reduced by $14,000+ to pay for bricks.
M/Herrera asked the Foundation Members to discuss the Council's views
with its Board and come back to a later study session to let the Council
know how the Board wants to proceed.
Agenda #6.1.2
MINUTES OF THE CITY COUNCIL
CLOSED SESSION AND REGULAR MEETING
OF THE CITY OF DIAMOND BAR
AUGUST 5, 2003
CLOSED SESSION: Mayor Herrera called the Closed Session to order at
6:15 p.m.
CA/Jenkins asked for Council vote to add a Closed Section item under Section
54956.9(b) ofthe California Government Code on the ground that the item came to
the attention ofthe City after the posting of the agenda. So ordered bya voicevote
of 4-0, MPT/Huff had stepped out of the room for a moment.
There was no public comments offered on the added Closed Session items nor the
item listed on the agenda - Anticipated Litigation — Government Code Section
54956.9(b) — one case.
MPT/Huff rejoined the meeting at 6:16 p.m.
ADJOURNED: Mayor Herrera adjourned the Closed Session at 6:45 p.m.
CALL TO ORDER: Mayor Herrera called the Regular City Council Meeting to order
at6:57 p.m. in the Government Center/S outh Coast Air Quality Management District
Auditorium, 21865 E. Copley Drive, Diamond Bar, California.
CA/Jenkins reported that the City Council recessed to Closed Session at
approximately 6:15 p.m. Though invited, there was no pub lic comment offered on
the Closed Session items. By a voice vote of 4-0, Council added an item to the
Closed Session Agenda under Section 54956.9(b) of the California Government
Code on the ground that the item came to the attention of the City after the posting
of the agenda. This item was a matter of threatened litigation.
CA/Jenkins stated that as a result of the Closed Session discussion the City
concluded itwould cease enforcing its Conditional Use Permit requirement relative
to fortune telling operations.
PLEDGE OF ALLEGIANCE: MPT/Huff led the Pledge of Allegiance.
INVOCATION: Pastor Bob Stebe, Northminster Presbyterian Church, delivered the
invocation.
ROLL CALL: Council Members Chang, O'Connor, Zirbes, Mayor Pro Tem
Huff, and Mayor Herrera.
Staff present: Linda Lowry, City Manager; Mike Jenkins, City Attorney; James
DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David Liu,
Public Works Director Bob Rose, Community Services Director; Linda Magnuson,
Finance Director; April Blakey, Public Information Manager; Tommye Cribbins,
Acting Executive Assistant, and Nancy Whitehouse, Acting City Clerk.
AUGUST 5, 2003 PAGE 2 CITY COUNCIL MEETING
APPROVAL OF AGENDA: CM/Lowry requested that verbiage beadded to Item
6.16 and that Item 6.17 be pulled prior to Council's motion to receive additional
information and recommendation from staff.
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
Presentation entitled, "Preparing for the West Nile Virus," was provided by
Stephanie Miladin, Public Information Officer for the Great Los Angeles County
Vector Control District.
CITY MANAGER REPORTS AND RECOMMENDATIONS: CM/Lowry introduced
Sharon Gomez, Management Analyst, Public Works Division.
MA/Gomez reported that during the recent 2003 California Resource Recovery
Association, Darrell Young, Department of Conservation Director, presented a check
in the amount of $16,376 to the City of D.B. for its recycling efforts.
PUBLIC COMMENTS: Ernest Kung felt heshould beent itled to a street sweeping
violation waiver and asked the Council to consider expanding the entitlement to
include one waiver for everyone, including D.B. residents.
Charlotte Sauter, 786 Glenshaw Drive, La Puente, explained the Senior Citizens'
Shoebox Project. She shared a letter from Sgt. Bernard Hook, a Shoebox recipient
currently stationed in Mosul, Iraq , who grew up and attended school in Diamond
Bar. Anyone interested in contributing to theproject may contact Dorothy at Heritage
Park or contact the Senior group on Tuesdays between 10:00 a.m. and 1:00 p.m.
RESPONSE TO PUBLIC COMMENT: CM/Lowry explained that the City Council
considered the option of including waivers forall offenders and deliberately selected
the current waiver process.
PWD/Liu detailed the process undertaken by the Council to delib erate the street
sweeping policy and the extensive public outreach conducted bythe City. Meetings
including a town hall session during which members of the public were invited to
speak on this matter.
SCHEDULE OF FUTURE EVENTS:
5.1 CONCERTS IN THE PARK - Hodads (Beach/Surf) and NATIONAL NIGHT
OUT - August 6, 2003 - 6:30 p.m. - 8:00 p.m., Sycamore Canyon Park,
22930 Golden Springs Dr.
5.2 PLANNING COMMISSION MEETING - August 12, 2003 - 7:00 p.m.,
SCAQMD/Governmen t Center Auditorium, 21865 E. Copley Dr.
AUGUST 5, 2003 PAGE 3 CITY COUNCIL MEETING
5.3 CALTRANS MONTHLY MEETING — August 13, 2003 — 6:30 p.m.,
SCAQMD/Governmen tCenter Room CC -2, 21865 E. Copley Drive.
5.4 CONCERTS IN THE PARK (Last Concert) — Dean Colley (Neil Diamond
Tribute) —August 13, 2003 —6:30 p.m. —8:00 p.m., Sycamore Canyon Park,
22930 Golden Springs Dr.
5.5 TRAFFIC AND TRANSPORTATION COMMISSION MEETING —August 14,
2003 — 7:00 p.m., SCAQMD/Governmen t Center Hearing Board Room,
21865 E. Copley Dr.
5.5 CITY COUNCIL MEETING — August 19, 2003 — 6:30 p.m.,
SCAQMD/Governmen tCenter Auditorium, 21865 E.Copley Dr.
CONSENT CALENDAR: C/Chang moved, C/Zirbes seconded to approve Consent
Calendar with the exception of items 6.1 and 6.16. Motion carried by the following
Roll Call vote with C/O'Connor voting "NO" on P.O. 12343 on Item 6.5 and
abstaining on Item 6.13 due to perceived conflict of interest.
AYES: COUNCIL MEMBERS: Chang, O'Connor, Zirbes, MPT/Huff, M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6.2 TRAFFIC AND TRANSPORTATION MINUTES —Regular Meeting of June
12, 2003 — Received and Filed.
6.3 PLANNING COMMISSION MINUTES — Regular Meeting of June 24, 2003 —
Received and Filed.
6.4 PARKS AND RECREATION COMMISSION MINUTES —Regular Meeting of
June 26, 2003 — Received and Filed.
6.5 APPROVED WARRANT REGISTERS dated July 17, 2003, July 24, 2003
and July 31, 2003, for a total amount of$1,853,152.72 .
6.6 REVIEWED and APPROVED Treasurer's Statement for the month of June
2003.
6.7 RECEIVED AND FILED PROPOSITION "A" LOCAL RETURN FUND,
PROPOSITION "C" LOCAL RETURN FUND, AND TRANSPORTATION
DEVELOPMENT ACT FUND AUDIT REPORTS FOR FISCAL YEARS
ENDED JUNE 30, 2002 AND 2001.
AUGUST 5. 2003 PAGE 4 CITY COUNCIL MEETING
6.8 APPROVED EXONERATION OF GRADING BONDS FOR:
a) LOT NO. 28 OF TRACT NO. 30289 (3020 WAGON TRAIN LANE,
"THE COUNTRY ESTATES") IN THE AMOUNT OF $29,380 (Bond No.
3SM89088500).
b) 20801 GOLDEN SPRINGS DRIVE (LA FITNESS) IN THE AMOUNT
OF $25,760 — BOND NO. CC 7667.
6.9 APPROVED APPROPRIATION IN THE AMOUNT OF $22,000 FROM THE
GENERAL FUND RESERVES TO FUND ENHANCEMENT OF PARKWAY
MAINTENANCE SERVICES.
6.10 AUTHORIZED INCREASE OF $40,000 TO THE PROFESSIONAL
SERVICES AGREEMENT WITH MONTANA TESTING AND GEOLOGICAL
LABORATORIES (MTGL) FOR SPECIAL INSPECTION SERVICES ATTHE
COMMUNITY/SENIOR CENTER FOR A TOTAL CONTRACT COST NOT -
TO -EXCEED $100,000.
6.11 APPROVED CONTRACT AMENDMENT #6 WITH DAVID EVANS AND
ASSOCIATES, INC., IN THE AMOUNT OF $32,400, FOR LANDSCAPE
ARCHITECTURAL SERVICES FOR SUMMITRIDGE PARK RESTROOM
BUILDING AND PLAY AREA PROJECT.
6.12 ADOPTED RESOLUTION NO. 2003 -XX: REMOVING THE "TWO HOUR
PARKING" SIGNS AND INSTALLING "NO STOPPING ANYTIME" SIGNS
ON WESTBOUND GOLDEN SPRINGS DRIVE IN FRONT OF DIAMOND
PLAZA AND COCO'S RESTAURANT.
6.13 APPROVED AUTHORIZATION TO EXCEED CITY MANAGER'S
PURCHASING AUTHORITY OF $25,000 TO EXTEND PRINTING
SERVICES PROVIDED BY PEPR GRAPHICS IN AN AMOUNT UP TO
$53,000 FOR FISCAL YEAR 2003/04.
6.14 APPROVED CONTRACT AMENDMENT NO. 2 WITH KOSMONT
PARTNERS IN THE AMOUNT OF $60,000 FOR ECONOMIC
DEVELOPMENT SERVICES, FOR A TOTAL CONTRACT AMOUNT OF
$131,000.
6.15 ADOPTED CITY COUNCIL GOALS AND OBJECTIVES FOR FISCAL YEAR
2003/04. (Continued from July 15, 2003)
6.16 APPROVED AMENDMENT OF CERTIFICATE/RECOGNIT ION POLICY.
(Continued from July 15, 2003). The words "to prevent duplication" in the
third paragraph were added regarding Council Use of Certificates.
MATTERS WITHDRAWN FROM CONSENT CALENDAR:
AUGUST 5, 2003 PAGE 5 CITY COUNCIL MEETING
6.1 CITY COUNCIL MINUTES
6.1.1 Closed Session and Study Session of July 15, 2003.
6.1.2 Regular Meeting of July 15, 2003.
C/O'Connor asked that the Council agendize the discussion of City Council
minutes content. Council concurred to place the matter for discussion atthe
August 19, 2003, study session and consideration during the regular meeting.
C/Zirbes moved, MPT/Huff seconded, to approve the City Council Minutes for the
Closed Session and Study Session of July 15, 2003, and forthe Regular Meeting of
July 15, 2003. Motion carried bythe following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Zirbes, MPT/Huff, M/Herrera
NOES: COUNCIL MEMBERS: O'Connor
ABSENT: COUNCIL MEMBERS: None
6.17 a) RESCINDED CONTRACT WITH DYNALECTRIC FOR TRAFFIC SIGNAL
MODIFICATION PROJECT AT GRAND AVENUE/SHOTGUN LANE, BREA
CANYON ROAD/LYCOMING STREET, AND GOLDEN SPRINGS
DRIVE/BALLENA DRIVE.
b) APPROPRIATED $584,719 FROM FISCAL YEAR 2003/04
UNAPPROPRIATED PROPOSITION C FUND BALANCE AND AWARDED
CONTRACT FOR TRAFFIC SIGNAL MODIFICATION PROJECT AT
GRAND AVE/SHOTGUN LN. AND BREA CANYON RDJLYCOMING ST.
AND GOLDEN SPRINGS DR./BALLENA DR. TO PETE & SONS
CONSTRUCTION, INC. INTHE AMOUNT OF$536,200 ANDAUTHORIZED
$48,519 CONTINGENCY FOR CHANGE ORDERS TO BE APPROVED BY
THE CITY MANAGER FOR A TOTAL AUTHORIZATION AMOUNT OF
$584,719.
Presentation by CA/Jenkins; staff recommends that the City Council direct staff to
prepare an agenda item for the August 19, 2003, Council Meeting to reject all bids
on this project and, further, direct staff to proceed with bid documents to solicit new
bids for this project and to have the bid opening occur prior to Council's first meeting
in September, and to bring to the Council at its September 2, 2003, meeting staffs
recommendation for award of the project to the lowest responsible bidder who
emerges from the re -bid of the project.
There was no one present who wished to speak on this matter.
AUGUST 5, 2003 PAGE 6 CITY COUNCIL MEETING
MPT/Huff moved, C/Zirbes seconded, to approve staffs recommendation. Motion
carried bythe following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, O'Connor, Zirbes, MPT/Huff M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
PUBLIC HEARINGS: None
COUNCIL CONSIDERATION:
CONSIDERATION OF JOINT USE COOPERATIVE AGREEMENT BETWEEN THE
COUNTY OF LOS ANGELES, THE CITY OF DIAMOND BAR, THE WALNUT
VALLEY UNIFIED SCHOOL DISTRICT, AND THE POMONA UNIFIED SCHOOL
DISTRICT FOR THE OPERATION OF PROPOSED LIBRARY — Presentation by
DCM/Doyle.
Council Members praised DCM/Doyle for his work on this matter.
C/O'Connor moved, MPT/Huff seconded, to approve the Joint Use Cooperative
Agreement for the operati on of the proposed library.
AYES: COUNCIL MEMBERS: Chang, O'Connor, Zirbes, MPT/Huff M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
COUNCIL SUB -COMMITTEE REPORTS/ COUNCIL MEMBER COMMENTS:
C/O'Connor reported on her attendance at the League of Cities Conference in
Monterey. She asked that the City of D.B. adopt a policy to accept all Volunteers.
In July she attended the Parole Officers Week festivities, the Sanitation District
Meeting, the Joint Powers Insurance Authority annual meeting, and a farewell party
for Foothill Transit Executive Director Julie Austin. On August 1 and 2 she attended
the Contract Cities Executive Board Retreat. Today she attended the LA County
Commission meeting on Local Governmental Services meeting. The Diamond Bar
Community Foundation submitted its first Community/Senior Center Tile order. The
new tilesare slated to be in place prior to the opening ofthe facility.The Foundation
raised funds in excess of$61,000 from the tileproject. On Saturday, August 9 street
signs will besold at Sycamore Canyon Park at9:00 a.m. Call the Foundation at861-
0090 to reserve signs. In light of the State Budget recently approved and the
$700,000 loss to the City, she asked that stafflook atexpenses versus cost benefit
to residents of the City's programs.
C/Zirbes encouraged residents to visit the City's website and review the Council's
vision for the City for the current fiscal year outlined in the budget adopted during
AUGUST 5, 2003 PAGE 7 CITY COUNCIL MEETING
tonight's meeting. Hehas been working with a number ofneighb orhoods regarding
issues of traffic and neighborhood improvemen t. He reported that the Country Hills
Towne Center is in escrowand the new property owner, a smaller developer with
experience in revitalizing local neighborhood centers, is very optimistic about
bringing a supermarket to the center in the very near future. Hewas very touched by
Mrs. Sauter's presentation and would contacther about participating in the Shoebox
Project.
C/Chang was pleased that Council approved the joint agreement for the library this
evening. Hecommended DCM/Doyle for his workon the project. Tonight's approval
was the first step toward obtaining funding from the State Library Fund. He asked
community members to look toward contribut ing to the facility. Hechaired a seminar
atthe California League of Cities Conference on communication and dealing with
different ethnic situations and resolving and accepting those differences. His brother
contacted the Japanese type encephalitis through a mosquito bite. The virus was
transferred from a pig found to be living closeto his brother's property. The hospital
determined that his brother had encephalitis. Last week hevisited his brother and
the primitive neighborhood in which the pigs were kept. Upon investigation by the
City Government, five orsix pigs were found to have the same disease. This is a
tragic story that points out the importance of City Ordinances that are designed to
protect the quality of life for residents. The virus isvery serious forolder individuals.
Heprays that his brother will recover from thisdisease. Remember that life isfragile
and that there is only time to be kind and considerate of others and to enjoy life to
the fu I I est.
MPT/Huff wished C/Chang's brother a speedy and full recovery. It is a tough
situation for the family. This morning MPT/Huff attended a Foothill Transit kickoff
breakfast for incumbent Dorn Barnes who takes over the reigns for Julie Austin,
outgoing executive director. The state adopted a budget that trimmed the City's
budget by about $700,000. Anticipating that the City would take a hit, the Council
adopted a budget that contained a $1 million cush ion. He stressed that the City of
Diamond Bar is in excellent financial shape and is moving forward with its income
and leaving its reserves in tact.
M/Herrera was very sorry to hear about C/Chang's brother and knows that the
residents pray for him and his family. M/Herrera serves on the T. J. Pendergast
Parole Museum Board, a Diamond Barmuseum.On July23the museum located in
sponsored Parole Officer's Recognition Day. C/Chang and C/O'Connor helped her
present the Diamond Bar certificate. She thanked the organization for their service
to the community.
ADJOURNMENT: With no further business to conduct, M/Herrera adjourned the
meeting at 8:23 p.m.
AUGUST 5, 2003 PAGE 8 CITY COUNCIL MEETING
Nancy Whitehouse, Acting City Clerk
The foregoing minutes are hereby approved this _____ day of____________, 2003
Carol Herrera, Mayor
AUGUST 5, 2003 PAGE 2 '� COUNCIL MEETING
APPROVAL OF AGENDA: CM/Lowry requested that verbiage be added to Item
6.16 and that Item 6.17 be pulled prior to Council's motion to receive additional
information and recommendation from staff.
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
Presentation entitled, "Preparing for the West Nile Virus," was provided by
Stephanie Miladin, Public Information Officer for the Great Los Angeles County
Vector Control District.
CITY MANAGER REPORTS AND RECOMMENDATIONS: CM/Lowry introduced
Sharon Gomez, Management Analyst, Public Works'Division.
MA/Gomez reported that during the recent 2003 California Resource Recovery
Association, Darrell Young, Department of Conservation Director, presented a
check in the amount of $16,376 to the City of D.B. for its recycling efforts.
PUBLIC COMMENTS: Ernest Kung felt he should be entitled to a street sweeping
violation waiver and asked the Council to consider expanding the entitlement to
include one waiver for everyone, including D.B. residents.
Charlotte Sauter, 786 Glenshaw Drive, La Puente, explained the Senior Citizens'
Shoebox Project. She shared a letter from Sgt. Bernard Hook, a Shoebox recipient
currently stationed in Mosul, Iraq , who grew up and attended school in Diamond
Bar. Anyone interested in contributing to the project may contact Dorothy at
Heritage Park or contact the Senior group on Tuesdays between 10:00 a.m. and
11:00 P.M.
RESPONSE TO PUBLIC COMMENT: CM/Lowry explained that the City Council
considered the option of including waivers for all offenders and deliberately selected
the current waiver process.
PWD/Liu detailed the process undertaken by the Council to deliberate the street
sweeping policy and the extensive public outreach conducted by the City. Meetings
including a town hall session during which members of the public were invited to
speak on this matter.
SCHEDULE OF FUTURE EVENTS:
5.1 CONCERTS IN THE PARK — Hodads (Beach/Surf) and NATIONAL NIGHT
OUT — August 6, 2003 — 6:30 p.m. — 8:00 p.m., Sycamore Canyon Park,
22930 Golden Springs Dr.
5..2 PLANNING COMMISSION MEETING — August 12, 2003 — 7:00 p.m.,
SCAQMD/Government Center Auditorium, 21865 E. Copley Dr.
tom+
AUGUST 5, 2003 PAGE 3 u�;ITY COUNCIL MEETING
5.3 CALTRANS MONTHLY MEETING — August 13, 2003 — 6:30 p.m.,
SCAQMD/Government Center Room CC -2, 21865 E. Copley Drive.
5.4 CONCERTS IN THE PARK (Last Concert) — Dean Colley (Neil Diamond
Tribute) —August 13, 2003 — 6:30 P.M. — 8:00 p.m., Sycamore Canyon Park,
22930 Golden Springs Dr.
5.5 TRAFFIC AND TRANSPORTATION COMMISSION MEETING —August 14,
2003 — 7:00 p.m., SCAQMD/Government Center Hearing Board Room,
21865 E. Copley Dr.
5.5 CITY COUNCIL MEETING — August 19, 2003 — 6:30 p.m.,
SCAQMD/Government Center Auditorium, 21865 E. Copley Dr.
CONSENT CALENDAR: C/Chang moved, C/Zirbes seconded to approve Consent
Calendar with the exception of items 6.1 and 6.16. Motion carried by the following
Roll Call vote with C/O'Connor voting "NO" on P.O. 12343 on Item 6.5 and
abstaining on Item 6.13 due to perceived conflict of interest.
AYES: COUNCIL MEMBERS: Chang, O'Connor, Zirbes, MPT/Huff, M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6.2 TRAFFIC AND TRANSPORTATION MINUTES — Regular Meeting of June
12, 2003 — Received and Filed.
6.3 PLANNING COMMISSION MINUTES — Regular Meeting of June 24, 2003 —
Received and Filed.
6.4 PARKS AND RECREATION COMMISSION MINUTES — Regular Meeting of
June 26, 2003 — Received and Filed.
6.5 APPROVED WARRANT REGISTERS dated July 17, 2003, July 24, 2003
and July 31, 2003, for a total amount of $1,853,152.72.
6.6 REVIEWED and APPROVED Treasurer's Statement for the month of June
2003.
6.7 RECEIVED AND FILED PROPOSITION "A" LOCAL RETURN FUND,
PROPOSITION "C" LOCAL RETURN FUND, AND TRANSPORTATION
DEVELOPMENT ACT FUND AUDIT REPORTS FOR FISCAL YEARS
ENDED JUNE 30, 2002 AND 2001.
AUGUST 5, 2003 PAGE 4 ITY COUNCIL MEETING
6.8 APPROVED EXONERATION OF GRADING BC46S FOR:
a) LOT NO. 28 OF TRACT NO. 30289 (3020 WAGON TRAIN LANE,
"THE COUNTRY ESTATES") IN THE AMOUNT OF $29,380 (Bond No.
3SM89088500).
b) 20801 GOLDEN SPRINGS DRIVE (LA FITNESS) IN THE AMOUNT
OF $25,760 — BOND NO. CC 7667.
6.9 APPROVED APPROPRIATION IN THE AMOUNT OF $22,000 FROM THE
GENERAL FUND RESERVES TO FUND ENHANCEMENT OF PARKWAY
MAINTENANCE SERVICES.
6.10 AUTHORIZED INCREASE OF $40,000 TO THE PROFESSIONAL
SERVICES AGREEMENT WITH MONTANA TESTING AND GEOLOGICAL
LABORATORIES (MTGL) FOR SPECIAL INSPECTION SERVICES AT THE
COMMUNITY/SENIOR CENTER FOR A TOTAL CONTRACT COST NOT -
TO -EXCEED $100,000.
6.11 APPROVED CONTRACT AMENDMENT #6 WITH DAVID EVANS AND
ASSOCIATES, INC., IN THE AMOUNT OF $32,400, FOR LANDSCAPE
ARCHITECTURAL SERVICES FOR SUMMITRIDGE PARK RESTROOM
BUILDING AND PLAY AREA PROJECT.
6.12 ADOPTED RESOLUTION NO. 2003 -XX: REMOVING THE "TWO HOUR
PARKING" SIGNS AND INSTALLING "NO STOPPING ANYTIME" SIGNS
ON WESTBOUND GOLDEN SPRINGS DRIVE IN FRONT OF DIAMOND
PLAZA AND COCO'S RESTAURANT.
6.13 APPROVED AUTHORIZATION TO EXCEED CITY MANAGER'S
PURCHASING AUTHORITY OF $25,000 TO EXTEND PRINTING
SERVICES PROVIDED BY PEPR GRAPHICS IN AN AMOUNT UP TO
$53,000 FOR FISCAL YEAR 2003/04.
6.14 APPROVED CONTRACT AMENDMENT NO. 2 WITH KOSMONT
PARTNERS IN THE AMOUNT OF $60,000 FOR ECONOMIC
DEVELOPMENT SERVICES, FOR A TOTAL CONTRACT AMOUNT OF
$131,000.
6.15 ADOPTED CITY COUNCIL GOALS AND OBJECTIVES FOR FISCAL YEAR
2003/04. (Continued from July 15, 2003)
6.16 APPROVED AMENDMENT OF CERTIFICATE/RECOGNITION POLICY.
(Continued from July 15, 2003). The words "to prevent duplication" in the
third paragraph were added regarding Council Use of Certificates.
A
AUGUST 5, 2003 PAGE 5 CIS Y. COUNCIL MEETING
n.
MATTERS WITHDRAWN FROM CONSENT CALENDAR:
6.1 CITY COUNCIL MINUTES:
6.1 .1 Closed Session and Study Session of July 15, 2003.
6.1.2 Regular Meeting of July 15, 2003.
C/O'Connor asked that the Council agendize the discussion of City Council
minutes content. Council concurred to place the matter for discussion at the
August 19, 2003, study session and consideration during the regular meeting.
C/Zirbes moved, MPT/Huff seconded, to approve the City Council Minutes for the
Closed Session and Study Session of July 15, 2003, and for the Regular Meeting of
July 15, 2003. Motion carried by the following Roll Call vote:
,AYES: COUNCIL MEMBERS: Chang, Zirbes, MPT/Huff, M/Herrera
NOES: COUNCIL MEMBERS: O'Connor
ABSENT: COUNCIL MEMBERS:None
6.17 a) RESCINDED CONTRACT WITH DYNALECTRIC FOR TRAFFIC SIGNAL
MODIFICATION PROJECT AT GRAND AVENUE/SHOTGUN LANE, BREA
CANYON ROAD/LYCOMING STREET, AND GOLDEN SPRINGS
DRIVE/BALLENA DRIVE.
b) APPROPRIATED $584,719 FROM FISCAL YEAR 2003/04
UNAPPROPRIATED PROPOSITION C FUND BALANCE AND AWARDED
CONTRACT FOR TRAFFIC SIGNAL MODIFICATION PROJECT AT
GRAND AVE/SHOTGUN LN. AND BREA CANYON RD./LYCOMING ST.
AND GOLDEN SPRINGS DR./BALLENA DR. TO PETE & SONS
CONSTRUCTION, INC. IN THE AMOUNT OF $536,200 AND AUTHORIZED
$48,519 CONTINGENCY FOR CHANGE ORDERS TO BE APPROVED BY
THE CITY MANAGER FOR A TOTAL AUTHORIZATION AMOUNT OF
$584,719.
Presentation by CA/Jenkins; staff recommends that the City Council direct staff to
prepare an agenda item for the August 19, 2003, Council Meeting to reject all bids
on this project and, further, direct staff to proceed with bid documents to solicit new
bids for this project and to have the bid opening occur prior to Council's first meeting
in September, and to bring to the Council at its September 2, 2003, meeting staff's
recommendation for award of the project to the lowest responsible bidder who
emerges from the re -bid of the project.
AUGUST 5, 2003 PAGE 6 CITY COUNCIL MEETING
There was no one present who wished to speak on this -'matter.
MPT/Huff moved, C/Zirbes seconded, to approve staff's recommendation. Motion
carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, O'Connor, Zirbes, MPT/Huff M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
PUBLIC HEARINGS: None
COUNCIL CONSIDERATION:
CONSIDERATION OF JOINT USE COOPERATIVE AGREEMENT BETWEEN THE
COUNTY OF LOS ANGELES, THE CITY OF DIAMOND BAR, THE WALNUT
VALLEY UNIFIED SCHOOL DISTRICT, AND THE POMONA UNIFIED SCHOOL
DISTRICT FOR THE OPERATION OF PROPOSED LIBRARY — Presentation by
DCM/Doyle.
Council Members praised DCM/Doyle for his work on this matter.
C/O'Connor moved, MPT/Huff seconded, to approve the Joint Use Cooperative
Agreement for the operation of the proposed library.
AYES: COUNCIL MEMBERS: Chang, O'Connor, Zirbes, MPT/Huff M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
COUNCIL SUB -COMMITTEE REPORTS/ COUNCIL MEMBER COMMENTS
C/O'Connor reported on her attendance at the League of Cities Conference in
Monterey. She asked that the City of D.B. adopt a policy to accept all Volunteens.
In July she attended the Parole Officers Week festivities, the Sanitation District
Meeting, the Joint Powers Insurance Authority annual meeting, and a farewell party
for Foothill Transit Executive Director Julie Austin. On August 1 and 2 she attended
the Contract Cities Executive Board Retreat. Today she attended the LA County
Commission meeting on Local Governmental Services meeting. The Diamond Bar
Community Foundation submitted its first Community/Senior Center Tile order. The
new tiles are slated to be in place prior to the opening of the facility. The Foundation
raised funds in excess of $61,000 from the tile project. On Saturday, August 9 street
signs will be sold at Sycamore Canyon Park at 9:00 a.m. Call the Foundation at
861-0090 to reserve signs. In light of the State Budget recently approved and the
$700,000 loss to the City, she asked that staff look at expenses versus cost benefit
to residents of the City's programs.
AUGUST 5, 2003 PAGE 7 CITY COUNCIL MEETING
C/Zirbes encouraged residents to visit the City's website and review the Council's
vision for the City for the current fiscal year outlined in the budget adopted during
tonight's meeting. He has been working with a number of neighborhoods regarding
issues of traffic and neighborhood improvement. He reported that the Country Hills
Towne Center is in escrow and the new property owner, a smaller developer with
experience in revitalizing local neighborhood centers, is very optimistic about
bringing a supermarket to the center in the very nearfuture. He was very touched by
Mrs. Sauter's presentation and would contact her about participating in the Shoebox
Project.
C/Chang was pleased that Council approved the joint agreement for the library this
evening. He commended DCM/Doyle for his work on the project. Tonight's approval
was the first step toward obtaining funding from the State Library Fund. He asked
community members to look toward contributing to the facility. He chaired a seminar
at the California League of Cities Conference on communication and dealing with
different ethnic situations and resolving and accepting those differences. His brother
contacted the Japanese type encephalitis through a mosquito bite. The virus was
transferred from a pig found to be living close to his brother's property. The hospital
determined that his brother had encephalitis. Last week he visited his brother and
the primitive neighborhood in which the pigs were kept. Upon investigation by the
City Government, five or six pigs were found to have the same disease. This is a
tragic story that points out the importance of City Ordinances that are designed to
protect the quality of life for residents. The virus is very serious for older individuals.
He prays that his brother will recover from this disease. Remember that life is fragile
and that there is only time to be kind and considerate of others and to enjoy life to
the fullest.
MPT/Huff wished C/Chang's brother a speedy and full recovery. It is a tough
situation for the family. This morning MPT/Huff attended a Foothill Transit kickoff
breakfast for incumbent Dorn Barnes who takes over the reigns for Julie Austin,
outgoing executive director. The state adopted a budget that trimmed the City's
budget by about $700,000. Anticipating that the City would take a hit, the Council
adopted a budget that contained a $1 million cushion. He stressed that the City of
Diamond Bar is in excellent financial shape and is moving forward with its income
and leaving its reserves in tact.
M/Herrera was very sorry to hear about C/Chang's brother and knows that the
residents pray for him and his family. M/Herrera serves on the T. J. Pendergast
Parole Museum Board, a Diamond Bar museum. On July 23 the museum located in
sponsored Parole Officer's Recognition Day. C/Chang and C/O'Connor helped her
present the Diamond Bar certificate. She thanked the organization for their service
to the community.
AUGUST 5, 2003
PAGE 8 CITY COUNCIL MEETING
ADJOURNMENT: With no further business to conduct, M/Herrera adjourned the
meeting at 8:23 p.m.
Nancy Whitehouse, Acting City Clerk
The foregoing minutes are hereby approved this day of 2003
Carol Herrera, Mayor
AUGUST 5, 2003 PAGE 2 Fly COUNCIL MEETING
APPROVAL OF AGENDA: CM/Lowry requested that verbiage be added to Item
6.16 and that Item 6.17 be pulled prior to Council's motion to receive additional
information and recommendation from staff.
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
Presentation entitled, "Preparing for the West Nile Virus," was provided by
Stephanie Miladin, Public Information Officer for the Great Los Angeles County
Vector Control District.
CITY MANAGER REPORTS AND RECOMMENDATIONS: CM/Lowry introduced
Sharon Gomez, Management Analyst, Public Works Division.
MA/Gomez reported that during the recent 2003 California Resource Recovery
Association, Darrell Young, Department of Conservation Director, presented a
check in the amount of $16,376 to the City of D.B. for its recycling efforts.
PUBLIC COMMENTS: Ernest Kung felt he should be entitled to a street sweeping
violation waiver and asked the Council to consider expanding the entitlement to
include one waiver for everyone, including D.B. residents.
Charlotte Sauter, 786 Glenshaw Drive, La Puente, explained the Senior Citizens'
Shoebox Project. She shared a letter from Sgt. Bernard Hook, a Shoebox recipient
currently stationed in Mosul, Iraq , who grew up and attended school in Diamond
Bar. Anyone interested in contributing to the project may contact Dorothy at
Heritage Park or contact the Senior group on Tuesdays between 10:00 a.m. and
11:00 P.M.
RESPONSE TO PUBLIC COMMENT: CM/Lowry explained that the City Council
considered the option of including waivers forall offenders and deliberately selected
the current waiver process.
PWD/Liu detailed the process undertaken by the Council to deliberate the street
sweeping policy and the extensive public outreach conducted by the City. Meetings
including a town hall session during which members of the public were invited to
speak on this matter.
SCHEDULE OF FUTURE EVENTS:
5.1 CONCERTS IN THE PARK - Hodads (Beach/Surf) and NATIONAL NIGHT
OUT - August 6, 2003 - 6:30 p.m. - 8:00 p.m., Sycamore Canyon Park,
22930 Golden Springs Dr.
52 PLANNING COMMISSION MEETING - August 12, 2003 - 7:00 p.m.,
SCAQMD/Government Center Auditorium, 21865 E. Copley Dr.
AUGUST 5, 2003
PAGE 3 ITY COUNCIL MEETING
5.3 CALTRANS MONTHLY MEETING - August 13, 2003 - 6:30 p.m.,
SCAQMD/Government Center Room CC -2, 21865 E. Copley Drive.
5.4 CONCERTS IN THE PARK (Last Concert) - Dean Colley (Neil Diamond
Tribute) - August 13, 2003 - 6:30 p.m. - 8:00 p.m., Sycamore Canyon Park,
22930 Golden Springs Dr.
5.5 TRAFFIC AND TRANSPORTATION COMMISSION MEETING - August 14,
2003 - 7:00 p.m., SCAQMD/Government Center Hearing Board Room,
21865 E. Copley Dr.
5.5 CITY COUNCIL MEETING - August 19, 2003 - 6:30 p.m.,
SCAQMD/Government Center Auditorium, 21865 E. Copley Dr.
CONSENT CALENDAR: C/Chang moved, C/Zirbes seconded to approve Consent
Calendar with the exception of items 6.1 and 6.16. Motion carried by the following
Roll Call vote with C/O'Connor voting "NO" on P.O. 12343 on Item 6.5 and
abstaining on Item 6.13 due to perceived conflict of interest.
AYES: COUNCIL MEMBERS: Chang, O'Connor, Zirbes, MPT/Huff, M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6.2 TRAFFIC AND TRANSPORTATION MINUTES - Regular Meeting of June
12, 2003 - Received and Filed.
6.3 PLANNING COMMISSION MINUTES - Regular Meeting of June 24, 2003 -
Received and Filed.
6.4 PARKS AND RECREATION COMMISSION MINUTES - Regular Meeting of
June 26, 2003 - Received and Filed.
6.5 APPROVED WARRANT REGISTERS dated July 17, 2003, July 24, 2003
and July 31, 2003, fora total amount of $1,853,152.72.
6.6 REVIEWED and APPROVED Treasurer's Statement for the month of June
2003.
6.7 RECEIVED AND FILED PROPOSITION "A" LOCAL RETURN FUND,
PROPOSITION "C" LOCAL RETURN FUND, AND TRANSPORTATION
DEVELOPMENT ACT FUND AUDIT REPORTS FOR FISCAL YEARS
ENDED JUNE 30, 2002 AND 2001.
AUGUST 5, 2003 PAGE 4 1TY COUNCIL MEETING
6.8 APPROVED EXONERATION OF GRADING BONDS FOR:
a) LOT NO. 28 OF TRACT NO. 30289 (3020 WAGON TRAIN LANE,
"THE COUNTRY ESTATES") IN THE AMOUNT OF $29,380 (Bond No.
3SM89088500).
b) 20801 GOLDEN SPRINGS DRIVE (LA FITNESS) IN THE AMOUNT
OF $25,760 - BOND NO. CC 7667.
6.9 APPROVED APPROPRIATION IN THE AMOUNT OF $22,000 FROM THE
GENERAL FUND RESERVES TO FUND ENHANCEMENT OF PARKWAY
MAINTENANCE SERVICES.
6.10 AUTHORIZED INCREASE OF $40,000 TO THE PROFESSIONAL
SERVICES AGREEMENT WITH MONTANA TESTING AND GEOLOGICAL
LABORATORIES (MTGL) FOR SPECIAL INSPECTION SERVICES AT THE
COMMUNITY/SENIOR CENTER FOR A TOTAL CONTRACT COST NOT -
TO -EXCEED $100,000.
6.11 APPROVED CONTRACT AMENDMENT #6 WITH DAVID EVANS AND
ASSOCIATES, INC., IN THE AMOUNT OF $32,400, FOR LANDSCAPE
ARCHITECTURAL SERVICES FOR SUMMITRIDGE PARK RESTROOM
BUILDING AND PLAY AREA PROJECT.
6.12 ADOPTED RESOLUTION NO. 2003 -XX: REMOVING THE "TWO HOUR
PARKING" SIGNS AND INSTALLING "NO STOPPING ANYTIME" SIGNS
ON WESTBOUND GOLDEN SPRINGS DRIVE IN FRONT OF DIAMOND
PLAZA AND COCO'S RESTAURANT.
6.13 APPROVED AUTHORIZATION TO EXCEED CITY MANAGER'S
PURCHASING AUTHORITY OF $25,000 TO EXTEND PRINTING
SERVICES PROVIDED BY PEPR GRAPHICS IN AN AMOUNT UP TO
$53,000 FOR FISCAL YEAR 2003/04.
6.14 APPROVED CONTRACT AMENDMENT NO. 2 WITH KOSMONT
PARTNERS IN THE AMOUNT OF $60,000 FOR ECONOMIC
DEVELOPMENT SERVICES, FOR A TOTAL CONTRACT AMOUNT OF
$131,000.
6.15 ADOPTED CITY COUNCIL GOALS AND OBJECTIVES FOR FISCAL YEAR
2003/04. (Continued from July 15, 2003)
6.16 APPROVED AMENDMENT OF CERTIFICATE/RECOGNITION POLICY.
(Continued from July 15, 2003). The words "to prevent duplication" in the
third paragraph were added regarding Council Use of Certificates.
AUGUST 5, 2003 PAGE 5 CI ' ., COUNCIL MEETING
MATTERS WITHDRAWN FROM CONSENT CALENDAR:
6.1 CITY COUNCIL MINUTES:
6.1.1 Closed Session and Study Session of July 15, 2003.
6.1.2 Regular Meeting of July 15, 2003.
C/O'Connor asked that the Council agendize the discussion of City Council
minutes content. Council concurred to place the matter for discussion at the
August 19, 2003, study session and consideration during the regular meeting.
C/Zirbes moved, MPT/Huff seconded, to approve the City Council Minutes for the
Closed Session and Study Session of July 15, 2003, and for the Regular Meeting of
July 15, 2003. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Zirbes, MPT/Huff, M/Herrera
NOES: COUNCIL MEMBERS: O'Connor
ABSENT: COUNCIL MEMBERS:None
6.17 a) RESCINDED CONTRACT WITH DYNALECTRIC FOR TRAFFIC SIGNAL
MODIFICATION PROJECT AT GRAND AVENUE/SHOTGUN LANE, BREA
CANYON ROAD/LYCOMING STREET, AND GOLDEN SPRINGS
DRIVE/BALLENA DRIVE.
b) APPROPRIATED $584,719 FROM FISCAL YEAR 2003/04
UNAPPROPRIATED PROPOSITION C FUND BALANCE AND AWARDED
CONTRACT FOR TRAFFIC SIGNAL MODIFICATION PROJECT AT
GRAND AVE/SHOTGUN LN. AND BREA CANYON RD./LYCOMING ST.
AND GOLDEN SPRINGS DR./BALLENA DR. TO PETE & SONS
CONSTRUCTION, INC. IN THE AMOUNT OF $536,200 AND AUTHORIZED
$48,519 CONTINGENCY FOR CHANGE ORDERS TO BE APPROVED BY
THE CITY MANAGER FOR A TOTAL AUTHORIZATION AMOUNT OF
$584,719.
Presentation by CA/Jenkins; staff recommends that the City Council direct staff to
prepare an agenda item for the August 19, 2003, Council Meeting to reject all bids
on this project and, further, direct staff to proceed with bid documents to solicit new
bids for this project and to have the bid opening occur prior to Council's first meeting
in September, and to bring to the Council at its September 2, 2003, meeting staffs
recommendation for award of the project to the lowest responsible bidder who
emerges from the re-bid of the project.
AUGUST 5, 2003 PAGE 6 -'CITY COUNCIL MEETING
There was no one present who wished to speak on this matter.
MPT/Huff moved, C/Zirbes seconded, to approve staffs recommendation. Motion
carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, O'Connor, Zirbes, MPT/Huff M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
PUBLIC HEARINGS: None
COUNCIL CONSIDERATION:
CONSIDERATION OF JOINT USE COOPERATIVE AGREEMENT BETWEEN THE
COUNTY OF LOS ANGELES, THE CITY OF DIAMOND BAR, THE WALNUT
'VALLEY UNIFIED SCHOOL DISTRICT, AND THE POMONA UNIFIED SCHOOL
DISTRICT FOR THE OPERATION OF PROPOSED LIBRARY - Presentation by
DCM/Doyle.
Council Members praised DCM/Doyle for his work on this matter.
C/O'Connor moved, MPT/Huff seconded, to approve the Joint Use Cooperative
Agreement for the operation of the proposed library.
AYES: COUNCIL MEMBERS: Chang, O'Connor, Zirbes, MPT/Huff M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
COUNCIL SUB-COMMITTEE REPORTS/ COUNCIL MEMBER COMMENTS:
C/O'Connor reported on her attendance at the League of Cities Conference in
Monterey. She asked that the City of D.B. adopt a policy to accept all Volunteens.
In July she attended the Parole Officers Week festivities, the Sanitation District
Meeting, the Joint Powers Insurance Authority annual meeting, and a farewell party
for Foothill Transit Executive Director Julie Austin. On August 1 and 2 she attended
the Contract Cities Executive Board Retreat. Today she attended the LA County
Commission meeting on Local Governmental Services meeting. The Diamond Bar
Community Foundation submitted its first Community/Senior Center Tile order. The
new tiles are slated to be in place prior to the opening of the facility. The Foundation
raised funds in excess of $61,000 from the tile project. On Saturday, August 9 street
signs will be sold at Sycamore Canyon Park at 9:00 a.m. Call the Foundation at
861-0090 to reserve signs. In light of the State Budget recently approved and the
$700,000 loss to the City, she asked that staff look at expenses versus cost benefit
to residents of the City's programs.
AUGUST 5, 2003 PAGE 7 CITY COUNCIL MEETING
C/Zirbes encouraged residents to visit the City's website and review the Council's
vision for the City for the current fiscal year outlined in the budget adopted during
tonight's meeting. He has been working with a number of neighborhoods regarding
issues of traffic and neighborhood improvement. He reported that the Country Hills
Towne Center is in escrow and the new property owner, a smaller developer with
experience in revitalizing local neighborhood centers, is very optimistic about
bringing a supermarket to the center in the very near future. He was very touched by
Mrs. Sauter's presentation and would contact her about participating in the Shoebox
Project.
C/Chang was pleased that Council approved the joint agreement for the library this
evening. He commended DCM/Doyle for his work on the project. Tonight's approval
was the first step toward obtaining funding from the State Library Fund. He asked
community members to look toward contributing to the facility. He chaired a seminar
at the California League of Cities Conference on communication and dealing with
different ethnic situations and resolving and accepting those differences. His brother
contacted the Japanese type encephalitis through a mosquito bite. The virus was
transferred from a pig found to be living close to his brother's property. The hospital
determined that his brother had encephalitis. Last week he visited his brother and
the primitive neighborhood in which the pigs were kept. Upon investigation by the
City Government, five or six pigs were found to have the same disease. This is a
tragic story that points out the importance of City Ordinances that are designed to
protect the quality of life for residents. The virus is very serious for older individuals.
He prays that his brother will recover from this disease. Remember that life is fragile
and that there is only time to be kind and considerate of others and to enjoy life to
the fullest.
MPT/Huff wished C/Chang's brother a speedy and full recovery. It is a tough
situation for the family. This morning MPT/Huff attended a Foothill Transit kickoff
breakfast for incumbent Dorn Barnes who takes over the reigns for Julie Austin,
outgoing executive director. The state adopted a budget that trimmed the City's
budget by about $700,000. Anticipating that the City would take a hit, the Council
adopted a budget that contained a $1 million cushion. He stressed that the City of
Diamond Bar is in excellent financial shape and is moving forward with its income
and leaving its reserves in tact.
M/Herrera was very sorry to hear about C/Chang's brother and knows that the
residents pray for him and his family. M/Herrera serves on the T. J. Pendergast
Parole Museum Board, a Diamond Bar museum. On July 23 the museum located in
sponsored Parole Officer's Recognition Day. C/Chang and C/O'Connor helped her
present the Diamond Bar certificate. She thanked the organization for their service
to the community.
AUGUST 5, 2003 PAGE 8 CITY COUNCIL MEETING
ADJOURNMENT: With no further business to conduct, M/Herrera adjourned the
meeting at 8:23 p.m.
Nancy Whitehouse, Acting City Clerk
The foregoing minutes are hereby approved this day of , 2003
Carol Herrera, Mayor
Agenda No. 6.2
MINUTES OF THE CITY OF DIAMOND BAR
REGULAR MEETING OF THE PLANNING COMMISSION
JULY 8, 2003
CALL TO ORDER:
Chairman Tye called the meeting to order at 7:05 p.m. in the South Coast Air Quality
Management/Government Center Auditorium, 21865 East Copley Drive, Diamond Bar,
California 91765.
PLEDGE: OF ALLEGIANCE:
Commissioner Tanaka led the pledge of allegiance.
1. ROLL CALL:
Present: Chairman Steve Tye; and Commissioners Joe Ruzicka and
Jack Tanaka.
Commissioner Steve Nelson arrived at 7:23 p.m.
Vice Chairman Dan Nolan was excused.
Also present were: James DeStefano, Deputy City Manager; Ann Lungu,
Associate Planner; Linda Smith, Development Services
Assistant; and Stella Marquez, Administrative Assistant.
2. MATTERS FROM THE AUDIENCEIPUBLIC COMMENTS: None Offered.
3. APPROVAL OF AGENDA: Chair/Tye requested that Item 7. public hearings
be heard prior to Item 5. , Old Business.
4. CONSENT CALENDAR:
4.1 Approval of June 24, 2003, Regular meeting minutes.
C/Ruzicka moved, C/Tanaka seconded, to approve the June 24, 2003,
minutes as corrected to show that C/Ruzicka led the Pledge of Allegiance.
Without objection, the motion was so ordered.
JULY 8, 2003
7. PUBLIC HEARINGS:
PAGE 2 PLANNING COMMISSION
7.1 Development Review No. 2003-02 (pursuant to Code Sections 22.48.020
(a) (1)), is a request to remodel and add a first and second story addition of
approximately 4,290 square feet that would include a patio cover, additional garage
space, and front porch to an existing two-story single-family residence of
approximately 2,900 square feet.
PROJECT ADDRESS:
PROPERTY OWNER:
APPLICANT:
24108 Cromarty Drive
Diamond Bar, CA 91765
Chieh-Shih Wang
24108 Cromarty Drive
Diamond Bar, CA 91765
Kamen Lai
8748 Valley Blvd. #K
Rosemead, CA 91770
AssocP/Lungu presented staff's report. Staff recommends Planning Commission
approval of Development Review No. 2003-02, Findings of Fact, and conditions of
approval as listed within the resolution.
Kamen Lai, applicant, said he read staff's report and concurs with the
recommended conditions. He thanked staff for their patience and assistance.
C/Ruzicka asked Mr. Lai if he and the property owner understood the property
maintenance provision of this resolution and how important it is that the property
owner maintain the home in the appropriate manner. Mr. Lai responded that they
understood and agreed with the maintenance portion of the resolution. The
applicant submitted a landscape plan and irrigation plan. If staff seeks additional
documentation, it will be provided.
Chair/Tye asked how long the Wang's have owned the home to which Mr. Lai
responded 13 years.
Chair/Tye echoed Mr. Ruzicka's concern that the property did not appear to be
properly maintained. Page 4 of staff's report requires landscape and irrigation
installation prior to final inspection or Certificate of Occupancy. Is this home
unoccupied during the remodel?
JULY 8, 2003
PAGE 3 PLANNING COMMISSION
DCM/DeStefano said that because of the substantial change it would need to be
unoccupied during reconstruction. Mr. Lai concurred.
Chair/Tye opened the public hearing.
There was no one present who wished to speak on this matter.
Chair/Tye closed the public hearing.
C/Ruzicka said that in view of the applicant's agreement that they would properly
maintain the property and abide by the resolution, he moved approval of
Development Review No. 2003-02, Findings of Fact, and conditions of approval as
listed within the resolution. C/Tanaka seconded the motion. Motion carried by the
following Roll Call vote:
AYES: COMMISSIONERS: Ruzicka, Tanaka, Chair/Tye
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: Nelson, VC/Nolan
5. OI_D BUSINESS:
5.1 Development Code Amendment No. 2003-01 (pursuant to Code
Section 22.44) is a request to amend the following Article/Sections of the
Development Code.
DCM/DeStefano explained that staff prepared a resolution for the Commission's
consideration that incorporates comments made during the last Planning
Commission meeting. Staff is requesting that the signage component of the Code
Amendment be continued to a special meeting of August 6 to allow the City Attorney
to be present and to officially consider the Sign Ordinance on August 26.
C/ Nelson arrived at 7:23 p.m.
The Commission asked if the special meeting could be held on August 13 or
August 20 in order for all Commissioners to be present. Accordingly, Commission
consideration would be continued to the August 26 meeting.
JULY 8, 2003 PAGE 4 PLANNING COMMISSION
ARTICLE III
(a) Section 22.34.030 — Single -Family standards Section 22 34 040 — Multi -
Family Standards, Section 22.34.050 — Commercial Standards and Section
22.34.060 — Industrial Standards: Amendment relates to landscape
maintenance standards for slopes.
(b) Sections 22.36.050 and 22.36.080 - Exemptions from Sign Permits and
Prohibited Signs: Amendment relates to the placement and size of election
signs and signs in the public right-of-way.
(c) Section 22.42.130 - Radio and Television Antenna and Wireless
Telecommunications Antenna Facilities. Amendment relates to the number
of telecommunications facilities on a parcel in residential zoning districts.
Chair/Tye asked why "schools" was not included under the section "where sites are
not allowed, with the exception of church property, water tanks or similar facilities"?
AssocP/Lungu pointed out that "schools" is included on the last page of Exhibit A.
C/Ruzicka moved, C/Tanaka seconded, to recommend City Council approval of
Development Code Amendment No. 2003-01 (a) and (c) and continue consideration
of 2003-01 (b) to August 26.
AYES: COMMISSIONERS: Nelson, Ruzicka, Tanaka, Chair/Tye
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: VC/Nolan
6. NEW BUSINESS: None
8. PLANNING COMMISSION COMMENTS: C/Tanaka commended staff
on an excellent 4th of July Celebration. It was the largest crowd he had seen at a
"Concerts in the Park" event. The fireworks were fantastic.
9. INFORMATIONAL ITEMS: DCM/DeStefano reported that the City received a
grant award in the amount of $84,338 from the State Department of Housing and
Community Development. The City applied for a grant entitled "Jobs Housing
Balance Incentive Programs." The City was eligible for that program because it had
an adopted, approved and certified by the state, Housing Element— thanks to the
Planning Commission and the City Council. In spite of its title, the grant money can
be used for any type of capital improvement program. The Community Services
JULY S, 2003 PAGE 5 PLANNING COMMISSION
Department applied for the money that will be used to make a number of
improvements at Starshine Park, the small Neighborhood Park just north of
Pathfinder Road. DCM/DeStefano also reported that late last week staff received a
refinement to the plan for the Calvary Chapel/Citrus Valley property as well as, a
first sketch of a possible housing development on the Citrus Valley site.
SCHEDULE OF FUTURE EVENTS:
As listed in the Agenda.
ADJOURNMENT: There being no further business to come before the Planning
Commission, Chairman Tye adjourned the meeting at 7:50 p.m.
Respectfully Submitted,
Agenda No. 6.2
MINUTES OF THE CITY OF DIAMOND BAR
REGULAR MEETING OF THE PLANNING COMMISSION
JULY 8, 2003
CALL TO ORDER:
Chairman Tye called the meeting to order at 7:05 p.m. in the South Coast Air Quality
Management/Government Center Auditorium, 21865 East Copley Drive, Diamond Bar,
California 91765.
PLEDGE: OF ALLEGIANCE:
Commissioner Tanaka led the pledge of allegiance.
1. ROLL CALL:
Present: Chairman Steve Tye; and Commissioners Joe Ruzicka and
Jack Tanaka.
Commissioner Steve Nelson arrived at 7:23 p.m.
Vice Chairman Dan Nolan was excused.
Also present were: James DeStefano, Deputy City Manager; Ann Lungu,
Associate Planner; Linda Smith, Development Services
Assistant; and Stella Marquez, Administrative Assistant.
2. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None Offered.
3. APPROVAL OF AGENDA: Chair/Tye requested that Item 7. public hearings
be heard prior to Item 5. , Old Business.
4. CONSENT CALENDAR:
4.1 Approval of June 24, 2003, Regular meeting minutes.
C/Ruzicka moved, C/Tanaka seconded, to approve the June 24, 2003,
minutes as corrected to show that C/Ruzicka led the Pledge of Allegiance.
Without objection, the motion was so ordered.
JULY 8, 2003 PAGE 2
7. PUBLIC HEARINGS:
PLANNING COMMISSION
7.1 Development Review No. 2003-02 (pursuant to Code Sections 22.48.020
(a) (1)), is a request to remodel and add a first and second story addition of
approximately 4,290 square feet that would include a patio cover, additional garage
space, and front porch to an existing two-story single-family residence of
approximately 2,900 square feet.
PROJECT ADDRESS: 24108 Cromarty Drive
Diamond Bar, CA 91765
PROPERTY OWNER:
Chieh-Shih Wang
24108 Cromarty Drive
Diamond Bar, CA 91765
APPLICANT:
Kamen Lai
8748 Valley Blvd. #K
Rosemead, CA 91770
AssocP/Lungu presented staff's report. Staff recommends Planning Commission
approval of Development Review No. 2003-02, Findings of Fact, and conditions of
approval as listed within the resolution.
Kamen Lai, applicant, said he read staffs report and concurs with the
recommended conditions. He thanked staff for their patience and assistance.
C/Ruzicka asked Mr. Lai if he and the property owner understood the property
maintenance provision of this resolution and how important it is that the property
owner maintain the home in the appropriate manner. Mr. Lai responded that they
understood and agreed with the maintenance portion of the resolution. The
applicant submitted a landscape plan and irrigation plan. If staff seeks additional
documentation, it will be provided.
Chair/Tye asked how long the Wang's have owned the home to which Mr. Lai
responded 13 years.
Chair/Tye echoed Mr. Ruzicka's concern that the property did not appear to be
properly maintained. Page 4 of staffs report requires landscape and irrigation
installation prior to final inspection or Certificate of Occupancy. Is this home
unoccupied during the remodel?
JULY 8, 2003 PAGE 3 PLANNING COMMISSION
DCM/DeStefano said that because of the substantial change it would need to be
unoccupied during reconstruction. Mr. Lai concurred.
Chair/Tye opened the public hearing.
There was no one present who wished to speak on this matter.
Chair/Tye closed the public hearing.
C/Ruzicka said that in view of the applicant's agreement that they would properly
maintain the property and abide by the resolution, he moved approval of
Development Review No. 2003-02, Findings of Fact, and conditions of approval as
listed within the resolution. C/Tanaka seconded the motion. Motion carried by the
following Roll Call vote:
AYES: COMMISSIONERS: Ruzicka, Tanaka, Chair/Tye
NOES: COMMISSIONERS: None
AE3SENT: COMMISSIONERS: Nelson, VC/Nolan
5. OLD BUSINESS:
5.1 Development Code Amendment No. 2003-01 (pursuant to Code
Section 22.44) is a request to amend the following Article/Sections of the
Development Code.
DCM/DeStefano explained that staff prepared a resolution for the Commission's
consideration that incorporates comments made during the last Planning
Commission meeting. Staff is requesting that the signage component of the Code
Amendment be continued to a special meeting of August 6 to allow the City Attorney
to be present and to officially consider the Sign Ordinance on August 26.
C/ Nelson arrived at 7:23 p.m.
The Commission asked if the special meeting could be held on August 13 or
August 20 in order for all Commissioners to be present. Accordingly, Commission
consideration would be continued to the August 26 meeting.
JULY 8, 2003 PAGE 4 PLANNING COMMISSION
8.
ARTICLE III
(a) Section 22.34.030 - Single -Family standards, Section 22.34.040 - Multi -
Family Standards, Section 22.34.050 - Commercial Standards and Section
22.34.060 - Industrial Standards: Amendment relates to landscape
maintenance standards for slopes.
(b) Sections 22.36.050 and 22.36.080 - Exemptions from Sign Permits and
Prohibited Signs: Amendment relates to the placement and size of election
signs and signs in the public right-of-way.
(c) Section 22.42.130 - Radio and Television Antenna and Wireless
Telecommunications Antenna Facilities. Amendment relates to the number
of telecommunications facilities on a parcel in residential zoning districts.
Chair/Tye asked why "schools" was not included under the section "where sites are
not allowed, with the exception of church property, water tanks or similar facilities"?
AssocP/Lungu pointed out that "schools" is included on the last page of Exhibit A.
C/Ruzicka moved, C/Tanaka seconded, to recommend City Council approval of
Development Code Amendment No. 2003-01 (a) and (c) and continue consideration
of 2003-01 (b) to August 26.
AYES: COMMISSIONERS: Nelson, Ruzicka, Tanaka, Chair/Tye
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: VC/Nolan
NEW BUSINESS: None
PLANNING COMMISSION COMMENTS: C/Tanaka commended staff
on an excellent 4'h of July Celebration. It was the largest crowd he had seen at a
"Concerts in the Park" event. The fireworks were fantastic.
9. INFORMATIONAL ITEMS: DCM/DeStefano reported that the City received a
grant award in the amount of $84,338 from the State Department of Housing and
Community Development. The City applied for a grant entitled "Jobs Housing
Balance Incentive Programs." The City was eligible for that program because it had
an adopted, approved and certified by the state, Housing Element - thanks to the
Planning Commission and the City Council. In spite of its title, the grant money can
be used for any type of capital improvement program. The Community Services
JULY 8, 2003 PAGE 5
PLANNING COMMISSION
Department applied for the money that will be used to make a number of
improvements at Starshine Park, the small Neighborhood Park just north of
Pathfinder Road. DCM/DeStefano also reported that late last week staff received a
refinement to the plan for the Calvary Chapel/Citrus Valley property as well as, a
first sketch of a possible housing development on the Citrus Valley site.
10. SCHEDULE OF FUTURE EVENTS:
As listed in the Agenda.
ADJOURNMENT: There being no further business to come before the Planning
Commission, Chairman Tye adjourned the meeting at 7:50 p.m.
Respectfully Submitted,
Cha in Steve Tve
AGENDA #6.3
NOTICE REGARDING THE WARRANT REGISTER
Please note that the Warrant Register has not been included
in the electronic versions of the City Council Agenda
Packets on the City's Web Site because severe formatting
errors occur when attempting to convert this material. If you
are interested in receiving a copy of the Warrant Register,
please contact the City Clerk's office at 909-860-2489 to
receive a FAXed copy or to pick one up in person.
We apologize for the inconvenience.
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
Agenda # 6, 3
Meeting Date: August 19, 2003
AGENDA REPORT
VIA: Linda C. Lowry, City Manager "
TITLE: Approval of Voucher Registers dated August 7, 2003, August 14, 2003 totaling
$290,296.03.
RECOMMENDATION:
Approve Voucher Registers.
FINANCIAL IMPACT:
Expenditure of- $290,296.03 in budgeted funds.
BACKGROUND:
At the September 17, 2002 City Council meeting, the City established a policy of issuing accounts
payable checks on a weekly basis with City Council ratification and approval at its next regularly
scheduled City Council meeting.
DISCUSSION:
The list of accounts payable bills, in the form of two voucher registers, were reviewed and
recommended for payment by the Finance Subcommittee. The Finance Subcommittee has reviewed
the Voucher Registers dated August 7, 2003 for $132,492.74, August 14, 2003 for $157,803.29. The
voucher registers are now being presented to the City Council for ratification and approval.
PREPARED BY:
Linda G. Magnuson
Finance Director
REVIEWED BY:
Departnierd Head
Attachments: Voucher Registers — 08/7/03,and 08/14/03
big)
Deputy City Manager
CITY OF DIAMOND BAR
INTEROFFICE MEMORANDUM
TO:
Mayor Herrera and Mayor Pro Tem HuHuffA
FROM:
'\
Linda G. Magnuson, Finance Director AY
Voucher Register, August 7, 2003
DATE: August 7, 2003
Attached is the Voucher Register dated August 7, 2003. As requested, the Finance Department
is submitting the voucher register for the Finance Committee's review and approval prior to the
creation of the warrants. The Voucher Register will subsequently be entered on the consent
calendar for the City Council meeting on August 19, 2003.
The checks will be produced after the scheduled meeting time and any recommended changes
are made.
Please review and sign the attached.
CITY OF DlAMOND 8AR
V3UCHE� REGIS~ER APPR���L
The attacLe� 11sting of v�uc�ers �ate� Aug�s� 7, 2003 have �ee�
reviswed, ap�ro/ed, �nd recomaende� for paynent. Payments are
here�y a�lc.wed From the folluwing fdn�s in �hese amounts
APPROV�� B�:
... ...... ..
Fzrance Director
City Manager
Mayor
.00 l3I,�92.74 1��,�92.7�
CITY OF DIAMOND BAR
RUN DATE: 08/07/2003 09:04:16
VOUCHER REGISTER
PAGE: 1
DUE THRU: 08/07/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT DATE CHECK
AMERICAN CLASSIC SANITATION
0015340-42130--
13188
108838 EQ RENTAL-LORBEER SCH
138.88
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
138.88
TOTAL DUE VENDOR
138.8.8
BOISE CASCADE OFFICE PRODUCTS
0015510-41200--
PO 13344 SUPPLIES-PUBLIC WORKS
36.02
0014050-41.200--
PC 13344 SUPPLIES-FINANCE
72,72
0015230-41200--
PO 133.44 SUPPLIES-CODE ENFORCEMENT
4.37
0014050-41200--
PO 13344 SUPPLIES-FINANCE
278-96
001551D-41200--
PO 13344 SUPPLIES-PUBLIC WORKS
77.25
0014090-41200--
PO 13344 SUPPLIES-GENERAL
17.35
0015350-41200--
PO 13344 SUPPLIES-RECREATION
20.94
0014090-41200--
PO 13344 SUPPLIES-GENERAL
617.78
0014095-41200--
PO 13344 SUPPLIES-PUBLIC INFO
315.25
0015210-41200--
PO 13344 SUPPLIES-BLDG & SFTY
15.01
0015210-41200--
PO 13344 SUPPLIES-BLDG & SFTY
14.78
TOTAL PREPAIDS
DD
TOTAL VOUCHERS
1,470.43
TOTAL DUE VENDOR
1,470.43
CALIFORNIA CITY MANACEI42NT FOUNDATN
0014030-42315--
7/25/03 MEMBERSHIP DUES-FY 03/04
300.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
300.00
TOTAL DUE VENDOR
300.00
RONALD CHEN
001-32230--
DB 30320 REFUND-PARKING CITATION
50.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
JAMES B CLARKE
0014030-44000--
13325
8/5/03 LEGISLATIVE SVCS-WK B./01
597.94
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
597.94
TOTAL DUE VENDOR
597.94
D & J MUNICIPAL SERVICES, INC
0015220-45201--
13250
DB-BLDG 11 BLDG&SFTY SVCS-7/1-7/31
45,394.54
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
45,394.54
TOTAL DUE VENDOR
45,394.54
DAVID EVANS AND ASSOCIA'IES,INC
2505510-46416-18202-46416
13069
127117 LNDSCP IMPV-G/SPRGS/ADEL
910.0D
2505510-46416-18302-46416
13069
127117 LADSCP IMPV-DDB/MT.LAUREL
910.00
2505510-46416-18102-46416
13069
127117 LNDSCP IMPV-PTHFNDR/EVRGN
910.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
2,730.00
TOTAL DUE VENDOR
2,730.00
RUN DATE: 08/07/2003 09:04:16
FUND/SECT-ACCT-PROJECT-ACCT
DELL MARKETING LP
0014070 -46230 --
DELTA CARE PMI
001 -21104 --
DIAMOND BAR HAND CAR WASH
OD14090-42200--
0015230-42200--
0015230-42200--
0015510-42200--
DIAMOND BAR/WALNUT YMCA
0114010 42355 --
EVERGREEN INTERIORS
0014090 -42210 --
FEDERAL EXPRESS
0014090 -42120 --
0014090 -42120 --
0014090 -42120 --
VINCENT FERRARA
001-32230--
CLARA GARRETSCN
001 -32230 --
CITY OF DIAMOND BAR
VOUCHER REGISTER
DUE THRU: 08/07/2003
PO # INVOICE DESCRIPTION
13158 384522158 COMPUTERS -CITY HALL
TOTAL PREPAIDS
TCTAL VOUCHERS
TOTAL DUE VENDOR
546095 AUG 03 -DENTAL PREMIUMS
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
JUNE 03 CAR WASH -POOL VEH
JUNE 03 CAR WASH -CODE ENFORCMT
JUNE 03 CAR WASH-NGHBRHD IMP
JUNE 03 CAR WASH -PUBLIC WORKS
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
COMMUNITY ORG SUPPORT
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
13348 JULY 03 PLANT MAINT-JULY 03
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
479558081 EXPRESS MAIL -GENERAL
479516973 EXPRESS MAIL -GENERAL
479594999 EXPRESS MAIL -GENERAL
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
DB 28960 REFUND -PARKING CITATION
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
DB 28361 REFUND -PARKING CITATION
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
AMOUNT
PAGE: 2
PREPAID
DATE CHECK
35,678.12
00
35,678.12
35.,678.12
487.94
.00
487.94
487.94
102.69
7.99
7.99
7.99
.00
126.86
126.86
500.00
.00
500.00
500.00
200.00
.00
200.00
200.00
37.20
12.37
62.12
.00
111.69
111.69
20.00
.00
20.00
20.00
20. DD
.00
20.00
20.00
CITY OF DIAMOND BAR
RUN DATE: 08/07/2003 09:04:16
VOUCHER REGISTER
PAGE: 3
DUE THRU: 08/07/2003
PREPAID
FUND/SECT-ACCT-PROJEC^.'-ACCT
PO 4
INVOICE DESCRIPTION
AMOUNT DATE CHECK
GOVPARTNER
1185098-44030--
13326
373 MONTHLY SVCS -JULY 03
850.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
650.00
TOTAL DUE VENDOR
850.00
GRAFFITI CONTROL SYSTEMS
0015230-45520--
13246
DB 7/03 GRAFFITI ROMOVAL-JUL 03
2.,600.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
2,600.00
TOTAL DUE VENDOR
2,600.00
GENE HOM
001-32230--
DB 28747 REFUND -PARKING CITATION
20.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
20.00
TOTAL DUE VENDOR
20.00
INLAND EMPIRE STAGES
1125360-45310--
13153
10391 TRANSPORTATION -DAY CAMP
302.40
0015350-45310--
13153
10391. EXCURSION -SAN DIEGO
968.60
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,271.00
TOTAL DUE VENDOR
1,271.00
INLAND VALLEY DAILY BULLETIN
001-23010--
159460 LEGAL AD -FPL 2003-13
166.95
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
166.95
TOTAL DUE VENDOR
166.95
INLAND VALLEY HUMANE SOCIETY
0014431-45403--
AUG 03 ANIMAL CONTROL SVCS -AUG
5,958.33
0014431-45403--
JULY 03 ANIMAL CONTROL SVCS-JUL
5,958.33
0114010-42355--
COMMUNITY ORG SUPPORT
100.00
TOTAL PREPAIDS
,00
TOTAL VOUCHERS
12,016.66
TOTAL DUE VENDOR
12,016.66
SUE JANICKI
001-32230--
DB 23952 REFUND -PARKING CITATION
50.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.0.0
DANNA JESSUP
001-34760--
3490 RECREATION REFUND
25.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
25.00
TOTAL DUE VENDOR
25.00
CITY OF DIAMOND BAR
RUN DATE: 08/07/2003 09:04:16
VOUCHER REGISTER
PAGE: 4
DUE THRU: 08/07/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO # INVOICE DESCRIPTION
AMOUNT DATE CHECK
TONANSIS KASAMOTO
001-34780--
46305 RECREATION REFUND
8.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
8.00
TOTAL DUE VENDOR
8.00
SHAWN KEILTY
001-34740--
41173 RECREATION REFUND
40.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
40.00
TOTAL DUE VENDOR
40.00
NIMH KHALILI
001-32230--
DB 29318 REFUND -PARKING CITATION
20.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
20.00
TOTAL DUE VENDOR
20.00
JAN KIM
001-34780--
33367 RECREATION REFUND
50.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
KOURY ENGINEERING & TESTING INC
2505215-46420-13899-46420
12681 906698 -IN INSPECTION SVCS-C/SR CTR
1,482.88
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,482.88
TOTAL DUE VENDOR
1,482.88
KUSTOM IMPRINTS INCOPR
0015350-41200--
13180 72093 SUPPLIES -RECREATION
628.08
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
628.08
TOTAL DUE VENDOR
628.08
WILLY LAM
001-34740--
47003 RECREATION REFUND
40.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
40.00
TOTAL DUE VENDOR
40.00
KEITH LAMB
001-34740--
52075 RECREATION REFUND
40.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
40.00
TOTAL DUE VENDOR
40.00
DANIEL LANDEROS
001-34740--
42985 RECREATION REFUND
40.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
40.00
TOTAL DUE VENDOR
40.00
CITY OF DIAMOND BAR
RUN DATE: 08/07/2003 09:04:16
VOUCHER REGISTER
PAGE: 5
DUE THRU: 08/07/2603
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO # INVOICE DESCRIPTION
AMOUNT DATE CHECK
MONIQUE LAWLER
001-34760--
3359 RECREATION REFUND
96.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
96.00
TOTAL DUE VENDOR
96.00
GARY LAWSON
001-34740--
34136 RECREATION REFUND
40.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
40.00
TOTAL DUE VENDOR
40.00
ELSA LEE
001-34780--
3326 RECREATION REFUND
105.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
105.00
TOTAL DUE VENDOR
105.00
YOUNG LEE
001-34780--
45857 RECREATION REFUND
21.00
TOTAL PREPATDS
.00
TOTAL VOUCHERS
21.00
TOTAL DUE VENDOR
21.00
DAVE LENGYEL
001-34780--
31928 RECREATION REFUND
5.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
5.00
TOTAL DUE VENDOR
5.00
KITTY LEUNG
001-34780--
43062 RECREATION REFUND
10.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
10.00
TOTAL DUE VENDOR
10.00
LYNN LI
001-34780--
43457 RECREATION REFUND
25.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
25.00
TOTAL DUE VENDOR
25.00
FRANK C LIN
00132230--
DB 23859 REFUND -PARKING CITATION
20.OD
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
20.00
TOTAL DUE VENDOR
20.00
JOHN MAEDER
001-34740--
45257 RECREATION REFUND
40.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
40.00
TOTAL DUE VENDOR
40.00
CITY OF DIAMOND BAR
RUN DATE: 08/07/2003 09:04:16
VOUCHER REGISTER
PAGE: 6
DUE THRU: 08/07/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO # INVOICE DESCRIPTION
AMOUNT DATE CHECK
SANDRA MALONEY
001-34780--
43908 RECREATION REFUND
15.00
TOTAL PREPAIDS
,00
TOTAL VOUCHERS
15.00
TOTAL DUE VENDOR
15.00
PAUL MARQUARDT
001-34740--
42984 RECREATION REFUND
40.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
40.00
TOTAL DUE VENDOR
40.00
MCC CAPITAL INCORPORATED
0015210-4400.0--
13285 7/17/03 PROF -SVCS -SALES SURVEY
2,000.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
2,000.00
TOTAL DUE VENDOR
2,000.00
MCE CORPORATION
0015558-45508--
0306053 VEGETATION SVCS -JUNE 03
2,298.92
0015558-45508--
0306053 VEGETATION SVCS -JUNE 03
757.21
TOTAL PREPAIDS
.DD
TOTAL VOUCHERS
3,056.13
TOTAL DUE VENDOR
3,056.13
MICKEY MCKITRICK
001-34740--
41308 RECREATION REFUND
40.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
4.0.00
TOTAL DUE VENDOR
40.00
MCO THE MICROFILM COMPANY
0015230-41200--
6347 SVC AGRMT-MICROFICHE
364.00
0015230-41200--
6348 MICROFICHE MACHINE
1,939.50
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
2,303.50
TOTAL DUE VENDOR
2,303.50
EMILIO MENDOZA
001-34740--
42313 RECREATION REFUND
40.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
40.00
TOTAL DUE VENDOR
40.00
ELIZABETH MEYER
001-32230--
DB 28485 REFUND -PARKING CITATION
20.0C
TOTAL PREPAIDS
,00
TOTAL VOUCHERS
20.00
TOTAL DUE VENDOR
20.00
VANESSA T MIRANDA
001-32230--
DB 31922 REFUND -PARKING CITATION
20.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
20.00
TOTAL DUE VENDOR
20.00
CITY OF DIAMOND BAR
RUN DATE: 08/07/2003 09:04:16
VOUCHER REGISTER
PAGE: 7
DUE THRU: 08/07/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO # INVOICE DESCRIPTION
AMOUNT DATE CHECK
NANCY MORGAN
001-34780--
30941 RECREATION REFUND
45.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
45.00
TOTAL DUE VENDOR
45.00
ED MORLEY
001-34740--
50942 RECREATION REFUND
40.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
40.00
TOTAL DUE VENDOR
40.00
ANGEL MORRELL
001-34780--
46312 RECREATION REFUND
8.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
8.00
TOTAL DUE VENDOR
8.00
FERAS MUHYELDIN
001-34780--
43990 RECREATION REFUND
8.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
8.00
TOTAL DUE VENDOR
8.00
FRED NAKAMURA
001-34780--
43909 RECREATION REFUND
30.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
30.00
TOTAL DUE VENDOR
30.00
PHIVAN NGUYEN
001-34780--
3325 RECREATION REFUND
105.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
105.00
TOTAL DUE VENDOR
105.00
KATHERINE NOSRAT
001-34780--
43683 RECREATION REFUND
30.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
30.00
TOTAL DUE VENDOR
30.00
DEBORAH O'CONNOR
0014010-42330--
REIMB-LEAGUE CONF
19.20
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
19.20
TOTAL DUE VENDOR
19.20
SAMA OMARI
001-34760--
3397 RECREATION REFUND
65.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
65.00
TOTAL DUE VENDOR
65.00
CITY OF DIAMOND BAR
RUN DATE: 08/07/2CO3 09:04:16
VOUCHER REGISTER
PAGE: 8
DUE THRU: 06/07/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO #
INVOICE DESCRIPTION
AMOUNT DATE CHECK
TIM OWENS
0014060-42340--
433537 COMP TRNG-8/13-14 XP
1,200.00
0014060-42340--
433537 COMP TRNG-8/6-7 XP
1,200.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
2,400.00
TOTAL DUE VENDOR
2,400.00
PACIFIC CREST YOUTH ARTS ORGANIZATN
0114010-42355--
COMMUNITY ORG SUPPORT
250.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
250.00
TOTAL DUE VENDOR
250.00
DAMION PATRICK
001 34740--
50946 RECREATION REFUND
40.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
40.00
TOTAL DUE VENDOR
40.00
RUDY PEREZ
001-32230--
DB 30219 REFUND -PARKING CITATION
20.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
20.00
TOTAL DUE VENDOR
20.00
POSTMASTER
001-23010--
#917206 EXPRESS MAIL -FPL 2003-03
13.65
0014090-42120--
#917206 EXPRESS MAIL -GENERAL
17.85
001-23010--
#917206 EXPRESS MAIL -FPL 2003-05
13.65
001.23010--
#917206 EXPRESS MAIL -FPL 2003-18
13.65
001-23010--
#917206 EXPRESS MAIL -FPL 2003-16
13.65
001-23010--
#917206 EXPRESS MAIL -FPL 2003-13
13.65
001-23010--
#917206 EXPRESS MAIL -FPL 2003-26
13.65
001-23010--
#917206 EXPRESS MAIL -FPL 2003-03
13.65
0014090-42120--
#917206 EXPRESS MAIL -GENERAL
17.85
001-23010--
#917206 EXPRESS MAIL -FPL 2003-05
13.65
001-23010--
4917206 EXPRESS MAIL -FPL 2003-12
13.65
001-23010--
#917206 EXPRESS MAIL -FPL 2003-13
13.65
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
172.20
TOTAL DUE VENDOR
172.20
KURK RANDOLPH
001-32230--
DB 29901 REFUND -PARKING CITATION
20.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
20.00
TOTAL DUE VENDOR
20.00
ERIC RICARDO
001-34740--
43385 RECREATION REFUND
40.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
40.00
TOTAL DUE VENDOR
40.00
CITY OF DIAMOND BAR
RUN DATE: 08/07/2CO3 09:04:16
VOUCHER REGISTER
PAGE: 9
DUE THRU: 08/07/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO # INVOICE DESCRIPTION
AMOUNT DATE CHECK
LYNNETTE ROGERS
001-34780--
44001 RECREATION REFUND
35.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
35.00
TOTAL DUE VENDOR
35.00
VALERIE RYMAN
001-34780--
41890 RECREATION REFUND
50.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
SAN GABRIEL VALLEY TRIBUNE
001-23010 -
LEGAL AD-FPL 2003-30
132.30
001-23010--
LEGAL AD-FPL 2003-14
127.68
001-23010--
LEGAL AD-FPL 2003-08
127.66
001-23010--
LEGAL AD-FPL 2003-25
127.68
001-23010--
LEGAL AD-FPL 2003-2C
132.30
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
647.64
TOTAL DUE VENDOR
647.64
JUNE SANTIAGO
001-34780--
43375 RECREATION REFUND
10.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
10.00
TOTAL DUE VENDOR
10.00
SECTRAN SECURITY INC
0014090-44000--
13164 8112 COURIER SVCS-AUG 03
243.60
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
243.60
TOTAL DUE VENDOR
243.60
CORY SHAW
001-34740--
43371 RECREATION REFUND
40.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
40.00
TOTAL DUE VENDOR
40.00
DONALD SIZEMORE
001-32230--
DS 29141 REFUND-PARKING CITATION
20.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
20.00
TOTAL DUE VENDOR
20.00
SKILL PATH SEMINARS
0014040-42340--
TRNG-CRIBBINS
199.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
199.00
TOTAL DUE VENDOR
199.00
CITY OF DIAMOND BAR
RUN DATE: 08/07/2CO3 09:04:16
VOUCHER REGISTER
PAGE: 10
DUETHRU: 08/07/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT DATE CHECK
JUNG SON
001-34780--
3491 RECREATION REFUND
101.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
101.00
TOTAL DUE VENDOR
101.00
SANDRA SWANK
001-34780--
32581 RECREATION REFUND
10.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
10.00
TOTAL DUE VENDOR
10.00
JOSEPH TABLANTE
001-34740--
41092 RECREATION REFUND
40.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
40.00
TOTAL DUE VENDOR
40.00
JOHN TORRES
001-34740--
52530 RECREATION REFUND
40.00
TOTAL PREPAIDS
,00
TOTAL VOUCHERS
40.00
TOTAL DUE VENDOR
40.00
TRUGREEN LANDCARE
0015340-42210--
1.2139
1692958904 ADDL MAINT-PARKS
1,199.97
1385538-42210--
12139
1692958904 ADDL MAINT-DIST 38
653.70
0015340-42210--
12139
1692950571 ADDL MAINT-SYC CYN PK
440.00
0015340-42210--
12139
1692958979 ADDL MAINT-SYC CYN PK
180.00
1415541-42210--
12139
1692958904 ADDL MAINT-DIST 41
52.16
1395539-42210--
12139
1692958904 ADDL MAINT-DIST 39
40.78
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
2,566.61
TOTAL DUE VENDOR
2,566.61
WANG TRUONG
001-34740--
49294 RECREATION REFUND
40.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
40.00
TOTAL DUE VENDOR
40.00
CATHERINE UNFRIED
001-32230--
DB 27493 REFUND-PARKING CITATION
20.00
TOTAL PREPAIDS
_00
TOTAL VOUCHERS
20.00
TOTAL DUE VENDOR
20.00
UNITED STATES POSTAL SERVICE
0014090-42120--
REPLENISH POSTAGE METER
2,500.00
TOTAL PREPAIDS
,00
TOTAL VOUCHERS
2,500.00
TOTAL DUE VENDOR
2,500.D0
CITY OF DIAMOND BAR
INTEROFFICE MEMORANDUM
TO: Mayor Herrera and Mayor Pro Tem Huff
FROM: Linda G. Magnuson, Finance Director
SUBJECT: Voucher Register, August 14, 2003
DATE: August 14, 2003
Attached is the Voucher Register dated August 14, 2003. As requested, the Finance Department
is submitting the voucher register for the Finance Committee's review and approval prior to the
creation of the warrants. The Voucher Register will subsequently be entered on the consent
calendar for the City Council meeting on August 19, 2003.
The checks will be produced after the scheduled meeting time and any recommended changes
are made.
Please review and sign the attached.
CITY OF DlAMOND �AR
VOUCHER REGISTER AFPROVAL
The attached listing of vouchers dated August 14, 2003 have bee
reviewed, approved, and recommended for payment.
Payments
are
hereby
allowed from the following
funds in these
amounts
FUWD
DESCRIPTION
PREPAID
VOUCHERS
TOTAL
001
GENERAL FUNO
2,489'43
120,425.52
122,914.95
010
LISRARY SERVICES
.00
53.04
53.04
011
COM ORGANIZATION SUPPORT
,00
2,000.O0
2,V0V.00
112
PRDP A - TRANSIT FUND
.0O
8,625.24
8,625.24
126
ClTlZENS OPT-PUBLlC SFTY
.O0
26.l3
26.13
138
LLAD #38 FUND
.00
341.59
341.5�
l39
LL -AD #39 FUND
.00
229.23
229.23
141
LLAD #�1 FUND
.00
133.14
133.14
250
CAPITAL lMPROV/PRO� FUND
.08
23,479.97
23,479.97
APPR8VED BY:
"da E.7-7jrILI's-011-1 Carol
Finance Director Mayor
Rel
City Manager
Robert S. Huff
Mayor Pro Tem
CITY OF DIAMOND BAR
RUN DATE: 08/14/2003 10:18:46
VOUCHER REGISTER
PAGE: 1
DUE THRU: 08/14/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO # INVOICE DESCRIPTION
AMOUNT DATE CHECK
3CMA
0014095.42330--
3CMA CONF-BLAKEY/ROA
990.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
990.00
TOTAL DUE VENDOR
990.00
DONNA ADAMS
001-34760--
3640 RECREATION REFUND
46.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
46.00
TOTAL DUE VENDOR
46.00
ADELPHIA
0014010-42125-CC204-42125
MODEM SVCS-COUNCIL
44.95
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
44.95
TOTAL DUE VENDOR
44.95
ADVANTEC CONSULTING ENGINEERS
0015.510-44009--
12768 98139-02 PROF.SVCS-SIGNAL TIMING
11,740.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
11,740.00
TOTAL DUE VENDOR
11,740.00
AMERICAN ASSC OF UNIVERSITY WOMEN
0015350-45305--
7/30/03 REIMS-CONCERTS IN PARK
148.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
148-00
TOTAL DUE VENDOR
148.00
TAKAKO ANDO
001-34760--
3646 RECREATION REFUND
9.00
TOTAL PREPAIDS
,00
TOTAL VOUCHERS
9.00
TOTAL DUE VENDOR
9.00
AT&T
0015310-42125--
LONG DIST CHRGS
19.48
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
19.48
TOTAL DUE VENDOR
19.48
AT&T WIRELESS SERVICES
12644.11-4212.5--
CELL CHRGS-SHERIFF
26.13
0014415-42125--
CELL CHRGS-V/PATROL
26.13
0014090-42125--
CELL CHRGS-POOL VEH
175.90
0014090-42125--
MEMO CREDIT
-67.31
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
160.85
TOTAL DUE VENDOR
160.85
CITY OF DIAMOND BAR
RUN DATE: 08/14/2003 10:18:46
VOUCHER REGISTER
PAGE: 2
DUE THRU: 08/14/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT DATE CHECK
BRANDERS.COM
0014095-41400--
13218
378871 SUPPLIES -PROMO ITEMS
402.27
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
402,27
TOTAL DUE VENDOR
402.27
IRENE BUBION
001-34760--
3632 RECREATION REFUND
25.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
25.00
TOTAL DUE VENDOR
25.00
JULIE CABRAL
001-34760--
3647 RECREATION REFUND
25.00
001-34760--
3554 RECREATION REFUND
185.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
210.00
TOTAL DUE VENDOR
210.00
CENTER ICE SKATING ARENA
0015350-4530C--
13168
CONTRACT CLASS -SUMMER
124.20
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
124.20
TOTAL DUE VENDOR
124.20
CHARLES ABBOTT ASSOCIATES INC
0015510-45227--
12901
2168 PROF.SVCS-INSPECTION
139.50
0015510-45227--
12901
2168 PROF.SVCS-INSPECTION
139.50
0015551-45223--
12972
2171 PROF.SVCS-PLAN CHECK
135.11
0015551-45223--
12972
2171 PROF.SVCS-PLAN CHECK
135.11
001-23012--
2170 PROF.SVCS-EN 01-317
51.21
001-23012--
2173 PROF.SVCS-EN 03-379
506.97
001-23412--
2172 PROF.SVCS-EN 03-362
116.25
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,223.65
TOTAL DUE VENDOR
1,223.65
CHUCK E. CHEESE
0015350-42410--
81903 EXCURSION -DAY CAMP
499.28
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
499.28
TOTAL DUE VENDOR
499.28
CINTAS CORPORATION
0015310-42130--
13210
150724192 UNIFORM RENTAL -WK 7/21
23.26
0015310-42130--
13210
150731700 UNIFORM RENTAL -WK 8/4
23.26
0015310-42130--
13210
150727930 UNIFORM RENTAL -WK 7/28
23.26
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
69.78
TOTAL DUE VENDOR
69.78
CITY OF DIAMOND BAR
RUN DATE: 08/14/2003 10:18:46
VOUCHER REGISTER
PAGE: 3
DUE THRU: OB/14/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO p
INVOICE DESCRIPTION
AMOUNT DATE CHECK
CIRCUIT CITY
001-23002--
3625 REFUND PK DEP-SYC CYN PK
50.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
CITY OF PICO RIVERA
0015350-42325--
MTG-MURPHEY/SCHMID
20.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
20.00
TOTAL DUE VENDOR
20.00
JAMES B CLARKE
0014030-44000--
13325
8/11/03 LEGISLATIVE SVCS -WK 8/8
1,000.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,000.00
TOTAL DUE VENDOR
1,.000.00
CHRISTY CUNICO
001-34760--
2899 RECREATION REFUND
120.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
120.00
TOTAL DUE VENDOR
120.00
BRENDA DALEY
001-23002--
3559 REFUND PK DEP-SYC CYN PK
50.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
DAY & NITE COPY CENTER
0015350-42110--
13165
185068 PRINT SVCS -CONCERT IN PK
114.10
0015350-42110--
13185
18464.1 PRINT SVCS -CONCERT IN PK
43.30
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
157.40
TOTAL DUE VENDOR
157.40
JIM DEFRIEND
0105355-46235--
236002 REIMB-COMP EQ LIBRY
53.04
0014070-41200--
REIMB-SUPPLIES
2.3,29
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
76.33
TOTAL DUE VENDOR
76.33
DELL MARKETING LP
0014070-46230--
13176
384529161 COMPUTERS -CITY HALL
37,229.34
0014070-46230 -
13176
38452.9583 COMPUTERS -CITY HALL
1,551.26
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
38,780.6D
TOTAL DUE VENDOR
38.,780.60
CITY OF DIAMOND BAR
RUN DATE: 08/14/2003 10:18:46
VOUCHER REGISTER
PAGE: 4
DUE THRU: 08/14/2003
PREPAID
FUND/SECT-ACCT-PROJEC'C-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT DATE CHECK
CAROL DENNIS
0015350-44000--
13221
PRR072403 PROF.SVCS-P & R COMM
150.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
150.00
TOTAL DUE VENDOR
150.00
DEPARTMENT OF TRANSPORTATION
0015554-45507--
12111
164503 SIGNAL MAINT-JUNE 03
1,428.77
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,428.77
TOTAL DUE VENDOR
1,428.77
DEWAN LUNDIN & ASSOCIATES
2505510-46411-18603-46411
12643
DB -031-4 DESIGN SVCS -GRAND AVE
16,097.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
16,097.00
TOTAL DUE VENDOR
16,097.00
DIAMOND BAR GOLF CLUB
0015350-45300--
13296
CONTRACT CLASS -SUMMER
222.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
222.00
TOTAL DUE VENDOR
222.00
DIAMOND BAR IMPROVEMENT ASSOCIATION
0014095-42115--
13338
4972 AUG AD -MAYORS RNDTBL
450.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
450.00
TOTAL DUE VENDOR
450.00
DIAMOND BAR INTERNATICNAL DELI
0014090-42325--
13345
4421 SUPPLIES -COUNCIL MTG
178.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
178.00
TOTAL DUE VENDOR
178.00
DOG DEALERS, INC
0015350-.4.5300--
13312
CONTRACT CLASS -SUMMER
120.00
0015350-45300--
13312
CONTRACT CLASS -SUMMER
96.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
216.00
TOTAL DUE VENDOR
216.00
DR SUE
OD15350-45300--
CONTRACT CLASS -SUMMER
18.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
18.00
TOTAL DUE VENDOR
18.00
EXECUTIVE PROMOTIONAL PRODUCTS
0014095-41400--
13302
231 PROMO ITMES-FLSHLGHT CAR
849.71
TOTAL PREPAIDS
.DD
TOTAL VOUCHERS.
849.71
TOTAL DUE VENDOR
849.71
CITY OF DIAMOND BAR
RUN DATE: 08/14/2003 10:18:46
VOUCHER REGISTER
PAGE:
5
DUE THRU: 08/14/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION AMOUNT
DATE CHECK
MARGARET FRAZIER
0015350-45300--
13169
CONTRACT CLASS -SUMMER
168.00
0015350-45300--
13169
CONTRACT CLASS -SUMMER
14.40
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
182.40
TOTAL DUE VENDOR
182.40
GONZALEZ/GOODALE ARCHITECTS
2505215-46420-13899-46420
12457 ARCHTCTRL SVC-C/SVCS CNTR
3,615.00
2505215-46420-13899-46420
12495 ARCHTCTRL SVC-C/SVCS CNTR
59.13
2505215-46420-13699-46420
12459 ARCHTCTRL SVC-C/SVCS CNTR
1,215.00
2505215-46420-13899-46420
12458 ARCHTCTRL SVC-C/SVCS CNTR
552.00
2505215-46420-13899-46420
A10666
12398 ARCHTCTRL SVC-C/SVCS CNTR
1,215.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
6,656.13
TOTAL DUE VENDOR
6,656.13
GRAPHICS UNITED
0014095-42121--
13342
9571 MAILING -CITY NEWS AUG
220.00
0014095-42110--
13342
9571 PRINT SVCS -CITY NEWS AUG
1,402.55
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,622.55
TOTAL DUE VENDOR
1,622.55
DAVID J GRUNDY
0015350-44100-
7/24/03 P & R CCMM-7/24
45.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
45.00
TOTAL DUE VENDOR
45.00
HALL & FOREMAN,INC
0015510-45223--
13-05-047 PROF.SVCS-PLAN CHECK
1,425.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,425.00
TOTAL DUE VENDOR
1,425.00
HALLMARK PROMOTIONS INC
0014095-41400--
13281
98656 SUPPLIES -PROMO ITEMS
239.91
TOTAL PREPAIDS
-00
TOTAL VOUCHERS
239.91
TOTAL DUE VENDOR
239.91
(CATHERINE HERNANDEZ
001-23002--
3629 REFUND PK DEP-HERITAGE
50.00.
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
RACQUEL HERNANDEZ
0015350-45300--
13147
CONTRACT CLASS -SUMMER
504.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
504.00
TOTAL DUE VENDOR
504.00
CITY OF DIAMOND BAR
RUN DATE: 08/14/2003 10:18:46
VOUCHER REGISTER
PAGE: 6
DUE THRU: 08/14/2003
PREPAID
FUND/SECT-ACCT-PROJECT ACCT
PO #
INVOICE DESCRIPTION AMOUNT
DATE CHECK
VERONICA HERNANDEZ
001-34780--
3695 RECREATION REFUND
35.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
35.00
TOTAL DUE VENDOR
35.00
JAMES T HULL
0015350-45300--
13293
CONTRACT CLASS -SUMMER
806.40
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
806.40
TOTAL DUE VENDOR
805.40
HUNSAKER & ASSOCIATES
2505215-46420-13899-46420
11571
3060479 PROF SVCS-SR/COM SVC CTR
126.84
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
126.84
TOTAL DUE VENDOR
126.84
JUST PCS INC
001-23002--
3628 REFUND PK DEP-PETERSON
50.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
ELAINE KAWAII
001-23002 -
3630 REFUND PK DEP-HERITAGE
200.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
200.00
TOTAL DUE VENDOR
200.00
AIMEE KIM
001-34760--
3631 RECREATION REFUND
185.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
185.00
TOTAL DUE VENDOR
185.00
ANGEL Y KWAN
0015350-45300--
13174
CONTRACT CLASS -SUMMER
306.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
306.00
TOTAL DUE VENDOR
306.00
LEGO LAND
0015350-42410--
13093
82003 EXCURSION -DAY CAMP
1,891.10
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1.,891.10
TOTAL DUE VENDOR
1,891.10
GRIFFIN LETTY
001 23002--
3626 REFUND PK DEP-SYC CYN PK
50.00
TCTAL PREPAIDS
.00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
CITY OF DIAMOND BAR
RUN DATE: 08/14/2003 10:18:46
VOUCHER REGISTER
PAGE: 7
DUE THRU: 08/14/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT DATE CHECK
LEWIS ENGRAVING INC
0014090-42113--
13349
11815 ENGRAVING SVCS -CITY TILE
18.40
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
18.40
TOTAL DUE VENDOR
18.40
CONSTANCE J LILLIE
0015350-45300--
13287
CONTRACT CLASS -SUMMER
673.20
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
673.20
TOTAL DUE VENDOR
673.20
ANDREW LUI
0015350-44100--
7/24/03 P & R COMM -7/24
45.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
45.00
TOTAL DUE VENDOR
45.00
ALICE E LYONS
0015350-41200--
SUPPLIES -RECREATION
140.72
TOTAL PREPAIDS
.DO
TOTAL VOUCHERS
140.72
TOTAL DUE VENDOR
140.72
NANCY LYONS
0015350-44100--
7/24/03 P & R COMM -7/24
45.00
TOTAL PREPAIDS
.DD
TOTAL VOUCHERS
45.00
TOTAL DUE VENDOR
45.00
MAD SCIENCE
0015350-45300--
13151
CONTRACT CLASS -SUMMER
600.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
600.00
TOTAL DUE VENDOR
600.00
JOSIE MADRID
001-23002--
3627 REFUND PK DEP-PANTERA
50.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
MCE CORPORATION
1125553-45527--
13399
0306052 MAINT-BUS BENCHES
8,625.24
OD15340-42210--
13399
0306052 SIDEWALK GRIND -PARKS
526.50
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
9,151.74
TOTAL DUE VENDOR
.9,151.74
RYAN MCLEAN
001-34740--
3522 RECREATION REFUND
40.00
TOTAL PREPAIDS
-00
TOTAL VOUCHERS
40.00
TOTAL DUE VENDOR
40.00
AMOUNT
PAGE: 8
PREPAID
DATE CHECK
2,000.00
.00
2,000.00
2,000.00
492.28
.00
492.28
492.28
104.00
.00
104.00
104.00
158.88
.00
158.88
158.88
175.00
.00
175.00
175.00
38.13
5,039.31
6,192.98
317.40
10.00
.00
11,597.82
11,597.82
31.28
8.18
13.89
.00
53.35
53.35
69.00
.00
69.00
69.00
CITY OF DIAMOND BAR
RUN DATE: 08/14/2003 10:18:46
VOUCHER REGISTER
DUE THRU: 08/14/2003
FUND/SECT-ACCT-PROJECT-ACCT
PO 4
INVOICE DESCRIPTION
MEAL ON WHEELS
0114010-42355--
COMMUNITY ORG SUPPORT
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
MOBILE MODULAR MANAGEMENT GROUP
0015350-42140--
13401
506467 EQ RENTAL-SYC CYN PK
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
MT. BALDY UNITED WAY
001-21113--
PP 14-17 PAYROLL DEDUCTIONS
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
OLYMPIC STAFFING SERVICES
0015510.44000--
95800 TEMP SVCS -PUBLIC WORKS
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
PARENTS COORDINATING COUNCIL & FRND
0014010-42325--
CCOUNCIL-FDRSR TKTS
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
PERS RETIREMENT FUND
001-21109--
PP 17/03 SURVIVOR BENEFIT
001-21109--
PP 17/03 REITRECONTRIB-ER
001-21109--
PP 17/03 REITRE CONTRIB-EE
0014010-40080--
PP 17/03 CC -RETIRE CONTRIB-EE/ER
0014010-40090--
PP 17/03 CC -SURVIVOR BENEFIT
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
RALPHS GROCERY COMPANY
0015350-41200--
13202
10348008 SUPPLIES -DAY CAMP
0015350-41200--
13202
10337320 SUPPLIES -DAY CAMP
0015350-41200--
13202
10313159 SUPPLIES -P & R COMM MTG
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
SAYED RAOUF
001-34780--
3562 RECREATION REFUND
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
AMOUNT
PAGE: 8
PREPAID
DATE CHECK
2,000.00
.00
2,000.00
2,000.00
492.28
.00
492.28
492.28
104.00
.00
104.00
104.00
158.88
.00
158.88
158.88
175.00
.00
175.00
175.00
38.13
5,039.31
6,192.98
317.40
10.00
.00
11,597.82
11,597.82
31.28
8.18
13.89
.00
53.35
53.35
69.00
.00
69.00
69.00
CITY OF DIAMOND BAR
RUN DATE: 08/14/2003 10:18:46
VOUCHER REGISTER
PAGE: 9
DUE THRU: 08/14/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT
DATE CHECK
ROTO -ROOTER
0015340-42210--
025372 MAINT-PETERSON PARK
89.75
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
89.75
TOTAL DUE VENDOR
89.75
SAN DIMAS SWIM AND RACQUET BALL CLB
0015350-42410--
13167
73103 EXCURSION -DAY CAMP
52.00
0015350-42410--
13167
8703 EXCURSION -DAY CAMP
54.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
106.00
TOTAL DUE VENDOR
106.00
SATORI
0014095-44000--
13366
IMPLMNTN SVCS -TELE -WORKS
2,000.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
2,000.00
TOTAL DUE VENDOR
2,000.00
SKATE EXPRESS
0015350-42410--
DB080503 EXCURSION -DAY CAMP
313.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
313.00
TOTAL DUE VENDOR
313.00
SKILL PATH SEMINARS
0015510-42340--
7/31/03 TRNG-D GONZALES
199.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
199.00
TOTAL DUE VENDOR
199.00
SUSAN SKIPPER
001-23002--
3463 REFUND PK DEP-HERITAGE
200.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
200.00
TOTAL DUE VENDOR
200.00
SMART & FINAL
0015350-41200--
13286
7/25/03 SUPPLIES -DAY CAMP
101.10
0015350-41200--
13286
8/5/03 SUPPLIES -CONCERTS IN PK
183.44
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
284.94
TOTAL DUE VENDOR
284.54
SOUTH COAST BEVERAGE SERVICE INC
0015340-42210--
16402 EQ REPAIR -HERITAGE PK
99.35
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
99.35
TOTAL DUE VENDOR
99.35
CITY OF DIAMOND BAR
RUN DATE: 08/14/2003 10:18.:46
VOUCHER REGISTER
PAGE: 10
DUE THRU: 08/14/2003
PREPAID
PO #
INVOICE DESCRIPTION AMOUNT
DATE CHECK
FUND/SECT-ACCT-PROJECT-ACCT
SOUTHERN CALIFORNIA EDISON
ELECT SVCS-GENERAL
699.74
0015510-42126--
ELECT SVCS-DIST 39
229.23
1395539-42126--
ELECT SVCS-PARKS
4,258.41
0015340-42126--
ELECT SVCS-DIST 38
301.94
1385538-42126--
ELECT SVCS-GENERAL
182.31
0015510-42126--
ELECT SVCS-DIST 38
1.2.63
1385538-42126--
ELECT SVCS-DIST 41
133.14
1915541-42126--
ELECT SVCS-GENERAL
121.48
0015510-42126--
ELECT SVCS-DIST 38
27.02
1385538-42126--
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
5,915.90
TOTAL DUE VENDOR
5,915.90
SOUTHLAND SPORTS OFFICIALS
13201
OFFICIALS SVCS-7/16-8/5
1,104.00
0015350-45300--
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,104.00
TOTAL DUE VENDOR
1,104.00
STUBBIES PROMOTIONS
13303
939 PROMO ITEMS-PENS
465.62
0014095-41400--
13301
938 PROMO ITEMS-GATOR MAGNETS
261.41
0014095-41400--
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
727.03
TOTAL DUE VENDOR
727.03
SUBWAY
0014090-42325--
13328
8/5/2003 MTG SUPPLIES-COUNCIL 8/5
14.37
7/24/03 MTG SUPPLIES-P & R COMM
46.78
0014090-42325--
13326
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
61.15
TOTAL DUE VENDOR
61.15
TENNIS ANYONE
CONTRACT CLASS-SUMMER
5,219.90
0015350-45300--
13300
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
5,219.90
TOTAL DUE VENDOR
5,219.90
THE FLOWER SHOP
FLORAL ARRNGMTS-APR-JUN
284.65
0014090-41400--
FLORAL ARRNGMTS-JULY
48.17
0014090-41400--
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
332.82
TOTAL DUE VENDOR
332.82
CAROL THORNTON
3590 RECREATION REFUND
81.00
001-34720--
TOTAL PREPAIDS
_00
TOTAL VOUCHERS
81.00
TOTAL DUE VENDOR
B1.00
CITY OF DIAMOND BAR
RUN DATE: 08/14/20C3 10:18:46
VOUCHER REGISTER
PAGE: 11
DUE THRU: 08/14/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO 4
INVOICE DESCRIPTION AMOUNT
DATE CHECK
MARTIN TORRES
0015350-44100--
7/24/03 P & R COMM-7/24
45.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
45.00
TOTAL DUE VENDOR
45.00
UNITED PARCEL SERVICE
0014090-42121--
A843T4303 EXPRESS MAIL-GENERAL
60.55
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
60.55
TOTAL DUE VENDOR
60.55
URBAN ENTOMOLOGY ASSOCIATE
0015558-45509--
449 BEE REMOVAL-CAPEN AVE
195.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
195.00
TOTAL DUE VENDOR
195.00
VALLEY CREST LANDSCAPE INC.
0015340-45300--
13353
1095412 LNDSCP MAINT-JUL 03
9,847.00
TOTAL PREPAIDS
-00
TOTAL VOUCHERS
9,847.00
TOTAL DUE VENDOR
9,847.00
VANTAGEPOINT TRANSFER AGENTS-457
001-21108--
PP 17/03 AUG 03-PAYROLL DEDUCTIONS
3,040.39
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
3,040.39
TOTAL DUE VENDOR
3,040.39
VERIZON CALIFORNIA
-
0014090-42125--
9091973128 PH.SVCS-GENERAL
1,041.29
0015340-42125--
9093965680 PH.SVCS-HTRG COMM CTR
25.60
0015340-42125--
9098619220 PH.SVCS-SYC CYN PK
91.00
0015340 42125--
9095949117 PH.SVCS-REAGAN PK
91.07
0014010-42125--
9096120740 PH.SVCS-FAX LINE C/CNL
21.07
0015340-42125--
9098619227 PH.SVCS-MAPLE HILL PK
91.07
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,361.10
TOTAL DUE VENDOR
1,361.10
VISION INTERNET PROVIDERS INC
0014095-45000--
13341
8817 WEBSITE HOSTING FEE-AUG
150.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
150.00
TOTAL DUE VENDOR
150.00
WALNUT VALLEY WATER DISTRICT
2505510-46416-18102-46416
A13.396
IRR WATER-PTHFNDR/EVRGRN
300.00
2505510-46416-18202-46416
A13398
IRR WATER-BREA CYN/GRNDL
300.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
600.00
TOTAL DUE VENDOR
600.00
CITY OF DIAMOND BAR
RUN DATE: 08/14/2003 10:18--46
VOUCHER REGISTER
PACE:
12
DUE THRU: 08/14/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT
DATE CHECK
WELLS FARGO CARD SERVICES
MTG SUPPLIES-GENERAL
594.48
08/14/2003
55086
0014090-42325--
SUPPLIES-GENERAL
382.50
08/14/2003
55086
0014090-42320--
CREDIT MEMO
-265.00
08/14/2003
55086
0014030-42330--
0014010-42330-CC104-42330
LEAGUE CONF-COUNCIL
265.00
08/14/2003
55086
0014010-42330-CC204-42330
LEAGUE CONF-COUNCIL
265.00
08/14/2003
55086
0014010-42330-CC204-42330
LEAGUE CONF-COUNCIL
265.00
08/14/2003
55086
MTGS-CMGR
92.45
08/14/2003
55086
0014030-42325--
0014010-42330-CC104-42330
CREDIT MEMO
-265.00
08/14/2003
55086
LEAGUE CONF-CMGR
890.00
08/14/2003
55086
0014030-42330--
0014010-42330-CC104-42330
LEAGUE CONF-COUNCIL
265.00
08/14/2003
55086
TOTAL PREPAIDS
2,489.43
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
2,489.43
WEST COAST ARBORISTS INC
0015558-45509--
13406
28840/28839 TREE MAINT-JULY 03
745,50
0015558-45510--
13406
28840/28839 WATERING MAINT-JULY 03
553.80
TOTAL PREPAIDS
.00
TOTAL VOUCHERS.
1,299.30
TOTAL DUE VENDOR
1,299.30
WORTHINGTON DIRECT
0015350-46250--
13186
101988 EQUIP-RECREATION
4,.219.05
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
4,219.05
TOTAL DUE VENDOR
4,219.05
PAUL WRIGHT
0014090-44000--
13346
8/8/03 A/V SVCS-MTS
227.50
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
227.50
TOTAL DUE VENDOR
227.50
XEROX CORPORATION
0014090-42200 -
97050038 COPIER MAINT-JUNE 03
368.31
0014090-42100--
97050038 COPY CHARGES-JUNE 03
1,689.23
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
2,057.54
TOTAL DUE VENDOR
2,057.54
YU YEN YANG
001-34780--
3179 RECREATION REFUND
112.00
TOTAL PREPAIDS
co.
TOTAL VOUCHERS
112.00
TOTAL DUE VENDOR
112.00
REPORT TOTAL PREPAIDS
2,489.43
REPORT TOTAL VOUCHERS
155,313.86
REPORT TOTAL
157,603.29
Agenda # 6.3
Meeting Date: August 19, 2003
TO:
Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: Approval of Voucher Registers dated August 7, 2003, August 14, 2003 totaling
$290,296.03.
RECOMMENDATION:
Approve Voucher Registers.
FINANCIAL IMPACT:
Expenditure of- $290,296.03 in budgeted funds.
BACKGROUND:
At the September 17, 2002 City Council meeting, the City established a policy of issuing accounts
payable checks on a weekly basis with City Council ratification and approval at its next regularly
scheduled City Council meeting.
DISCUSSION:
The list of accounts payable bills, in the form of two voucher registers, were reviewed and
recommended for payment by the Finance Subcommittee. The Finance Subcommittee has reviewed
the Voucher Registers dated August 7, 2003 for $132,492.74, August 14, 2003 for $157,803.29. The
voucher registers are now being presented to the City Council for ratification and approval.
PREPARED BY:
Linda G. Magnuson
Finance Director
REVIEWED BY:
Departa Head
Deputy City Manager
Attachments: Voucher Registers - 08/7/03,and 08/14/03
CITY OF DIAMOND BAR
INTEROFFICE MEMORANDUM
TO: Mayor Herrera and Mayor Pro Tem Huff
FROM: Linda G. Magnuson, Finance Director
SUBJECT: Voucher Register, August 7, 2003
DATE: August 7, 2003
Attached is the Voucher Register dated August 7, 2003. As requested, the Finance Department
is submitting the voucher register for the Finance Committee's review and approval prior to the
creation of the warrants. The Voucher Register will subsequently be entered on the consent
calendar for the City Council meeting on August 19, 2003.
The checks will be produced after the scheduled meeting time and any recommended changes
are made.
Please review and sign the attached.
'/OJ
1T OF DIAMOND 8AR
HER REGISPER APPROV
chers c—
ded
APPROVED Bw:
FUND
r.
j::
e follu
PREPAID
.VV
ii
Carol Herr
Mayor
hese amounts
VOUC-
653.
132'492.7
CITY OF DIAMOND BAR
RUN DATE: 08/07/2003 09:04:16
VOUCHER REGISTER
PAGE: 1
DUE THRU: 08/07/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK
AMERICAN CLASSIC SANITATION
108838 EQ RENTAL-LORBEER SCH 138.88
0015340-42130--13188
TOTAL PREPAIDS .00
TOTAL VOUCHERS 138.88
TOTAL DUE VENDOR 138.88
BOISE CASCADE OFFICE PRODUCTS
PO 13344 SUPPLIES -PUBLIC WORKS 36.02
0015510-41200--
0014050-41200-- PO 13344 SUPPLIES -FINANCE 72.72
0015230-41200-- PO 13344 SUPPLIES -CODE ENFORCEMENT 4.37
0014050-41200-- PO 13344 SUPPLIES -FINANCE 278.96
0015510-41200-- PO 13344 SUPPLIES -PUBLIC WORKS 77.25
0014090-41200-- PO 13344 SUPPLIES -GENERAL 17.35
0015350-41200-- PO 13344 SUPPLIES -RECREATION 20.94
0014090-41200-- PO 13344 SUPPLIES -GENERAL 617.78
0014095-41200-- PO 13344 SUPPLIES -PUBLIC INFO 315.25
0015210-41200-- PO 13344 SUPPLIES -BLDG & SFTY 15.01
0015210-41200-- PO 13344 SUPPLIES -BLDG & SFTY 14.78
TOTAL PREPAIDS .00
TOTAL VOUCHERS 1,470.43
TOTAL DUE VENDOR 1,470.43
CALIFORNIA CITY MANAGEMENT FOUNDATN
7/25/03 MEMBERSHIP DUES -FY 03/04 300.00
0014030 -42315 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 300.00
TOTAL DUE VENDOR 300.00
RONALD CHEN
DB 30320 REFUND -PARKING CITATION 50.00
001 -32230 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 50.00
TOTAL DUE VENDOR 50.00
JAMES B CLARKE
13325 8/5/03 LEGISLATIVE SVCS -WK 8/01 597.94
0014030 -44000 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 597.94
TOTAL DUE VENDOR 597.94
D & J MUNICIPAL SERVICES, INC
13250 DB -BLDG 11 BLDG&SFTY SVCS -7/1-7/31 45,394.54
0015220 -45201 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 45,394.54
TOTAL DUE VENDOR 45,394.54
DAVID EVANS AND ASSOCIATES,INC
13069 127117 LNDSCP IMPV-G/SPRGS/ADEL 910.00
2505510-46416-18202-46416
2505510-46416-18302-46416 13069 127117 LADSCP IMPV-DDB/MT.LAUREL 910.00
2505510-46416-18102-46416 13069 127117 LNDSCP IMPV-PTHFNDR/EVRGN 910.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 2,730.00
TOTAL DUE VENDOR 2,730.00
CITY OF DIAMOND BAR
RUN DATE: 08/07/2003 09:04:16 VOUCHER REGISTER PAGE: 2
DUE THRU: 08/07/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK
DELL MARKETING LP
384522158 COMPUTERS -CITY HALL 35,678.12
0014070-46230--13158
TOTAL PREPAIDS .00
TOTAL VOUCHERS 35,678.12
TOTAL DUE VENDOR 35,678.12
DELTA CARE PMI
546095 AUG 03 -DENTAL PREMIUMS 487.94
001 -21104 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 487.94
TOTAL DUE VENDOR 487.94
DIAMOND BAR HAND CAR WASH
JUNE 03 CAR WASH -POOL VEH 102.89
0014090-42200--
0015230-42200-- JUNE 03 CAR WASH -CODE ENFORCMT 7.99
0015230-42200-- JUNE 03 CAR WASH-NGHBRHD IMP 7.99
0015510-42200-- JUNE 03 CAR WASH -PUBLIC WORKS 7.99
TOTAL PREPAIDS .00
TOTAL VOUCHERS 126.86
TOTAL DUE VENDOR 126.86
DIAMOND BAR/WALNUT YMCA
COMMUNITY ORG SUPPORT 500.00
0114010 -42355 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 500.00
TOTAL DUE VENDOR 500.00
EVERGREEN INTERIORS
13348 JULY 03 PLANT MAINT-JULY 03 200.00
0014090 -42210 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 200.00
TOTAL DUE VENDOR 200.00
FEDERAL EXPRESS
479558081 EXPRESS MAIL -GENERAL 37.20
0014090-42120--
0014090-42120-- 479516973 EXPRESS MAIL -GENERAL 12.37
0014090-42120-- 479594999 EXPRESS MAIL -GENERAL 62.12
TOTAL PREPAIDS .00
TOTAL VOUCHERS 111.69
TOTAL DUE VENDOR 111.69
VINCENT FERRARA
DB 28960 REFUND -PARKING CITATION 20.00
001 -32230 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 20.00
TOTAL DUE VENDOR 20.00
CLARA GARRETSON
DB 28361 REFUND -PARKING CITATION 20.00
001 -32230 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 20.00
TOTAL DUE VENDOR 20.00
CITY OF DIAMOND BAR
RUN DATE: 08/07/2003 09:04:16 VOUCHER REGISTER PAGE: 3
DUE THRU: 08/07/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK
GOVPARTNER
13326 373 MONTHLY SVCS -JULY 03 850.00
1185098 -44030 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 850.00
TOTAL DUE VENDOR 850.00
GRAFFITI CONTROL SYSTEMS
13246 DB 7/03 GRAFFITI ROMOVAL-JUL 03 2,600.00
0015230-45520--
TOTALPREPAIDS .00
TOTAL VOUCHERS 2,600.00
TOTAL DUE VENDOR 2,600.00
GENE HOM
DB 28747 REFUND -PARKING CITATION 20.00
001-32230--
TOTAL PREPAIDS .00
TOTAL VOUCHERS 20.00
TOTAL DUE VENDOR 20.00
INLAND EMPIRE STAGES
13153 10391 TRANSPORTATION -DAY CAMP 302.40
1125360-45310--
0015350-45310-- 13153 10391 EXCURSION -SAN DIEGO 968.60
TOTAL PREPAIDS .00
TOTAL VOUCHERS 1,271.00
TOTAL DUE VENDOR 1,271.00
INLAND VALLEY DAILY BULLETIN
159460 LEGAL AD -FPL 2003-13 166.95
001 -23010 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 166.95
TOTAL DUE VENDOR 166.95
INLAND VALLEY HUMANE SOCIETY
AUG 03 ANIMAL CONTROL SVCS -AUG 5,958.33
0014431-45403--
0014431-45403-- JULY 03 ANIMAL CONTROL SVCS-JUL 5,958.33
0114010-42355-- COMMUNITY ORG SUPPORT 100.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 12,016.66
TOTAL DUE VENDOR 12,016.66
SUE JANICKI
DB 23952 REFUND -PARKING CITATION 50.00
001-32230--
TOTAL PREPAIDS .00
TOTAL VOUCHERS 50.00
TOTAL DUE VENDOR 50.00
DANNAJESSUP
3490 RECREATION REFUND 25.00
001 -34760 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 25.00
TOTAL DUE VENDOR 25.00
CITY OF DIAMOND BAR
RUN DATE: 08/07/2003 09:04:16 VOUCHER REGISTER PAGE: 4
DUE THRU: 08/07/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK
TONANSIS KASAMOTO
46305 RECREATION REFUND 8.00
001 -34780 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 8.00
TOTAL DUE VENDOR 8.00
SHAWN KEILTY
41173 RECREATION REFUND 40.00
001 -34740 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 40.00
TOTAL DUE VENDOR 40.00
NIMA KHALILI
DB 29318 REFUND -PARKING CITATION 20.00
001 -32230 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 20.00
TOTAL DUE VENDOR 20.00
JAN KIM
33367 RECREATION REFUND 50.00
001 -34780 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 50.00
TOTAL DUE VENDOR 50.00
KOURY ENGINEERING & TESTING INC
12681 906698 -IN INSPECTION SVCS-C/SR CTR 1,482.88
2505215-46420-13899-46420
TOTAL PREPAIDS .00
TOTAL VOUCHERS 1,482.88
TOTAL DUE VENDOR 1,482.88
KUSTOM IMPRINTS INCOPR
13180 72093 SUPPLIES -RECREATION 628.08
0015350 -41200 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 628.08
TOTAL DUE VENDOR 628.08
WILLY LAM
47003 RECREATION REFUND 40.00
001 -34740 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 40.00
TOTAL DUE VENDOR 40.00
KEITH LAMB
52075 RECREATION REFUND 40.00
001 -34740 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 40.00
TOTAL DUE VENDOR 40.00
DANIEL LANDEROS
42985 RECREATION REFUND 40.00
001 -34740 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 40.00
TOTAL DUE VENDOR 40.00
CITY OF DIAMOND BAR
RUN DATE: 08/07/2003 09:04:16 VOUCHER REGISTER PAGE: 5
DUE THRU: 08/07/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK
MONIQUE LAWLER
3359 RECREATION REFUND 96.00
001-34760--
TOTALPREPAIDS.00
TOTAL VOUCHERS 96.00
TOTAL DUE VENDOR 96.00
GARY LAWSON
34136 RECREATION REFUND 40.00
001-34740--
TOTALPREPAIDS.00
TOTAL VOUCHERS 40.00
TOTAL DUE VENDOR 40.00
ELSA LEE
3326 RECREATION REFUND 105.00
001 -34780 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 105.00
TOTAL DUE VENDOR 105.00
YOUNG LEE
45857 RECREATION REFUND 21.00
001 -34780 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 21.00
TOTAL DUE VENDOR 21.00
DAVE LENGYEL
31928 RECREATION REFUND 5.00
001-34780--
TOTALPREPAIDS.00
TOTAL VOUCHERS 5.00
TOTAL DUE VENDOR 5.00
KITTY LEUNG
43062 RECREATION REFUND 10.00
001 -34780 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 10.00
TOTAL DUE VENDOR 10.00
LYNN LI
43457 RECREATION REFUND 25.00
001-34780--
TOTALPREPAIDS.00
TOTAL VOUCHERS 25.00
TOTAL DUE VENDOR 25.00
FRANK C LIN
DB 23859 REFUND -PARKING CITATION 20.00
001-32230--
TOTALPREPAIDS.00
TOTAL VOUCHERS 20.00
TOTAL DUE VENDOR 20.00
JOHN MAEDER
45257 RECREATION REFUND 40.00
001 -34740 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 40.00
TOTAL DUE VENDOR 40.00
CITY OF DIAMOND BAR
RUN DATE: 08/07/2003 09:04:16 VOUCHER REGISTER PAGE: 6
DUE THRU: 08/07/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK
SANDRA MALONEY
43908 RECREATION REFUND 15.00
001 -34780 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 15.00
TOTAL DUE VENDOR 15.00
PAUL MARQUARDT
42984 RECREATION REFUND 40.00
001 -34740 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 40.00
TOTAL DUE VENDOR 40.00
MCC CAPITAL INCORPORATED
13285 7/17/03 PROF.SVCS-SALES SURVEY 2,000.00
0015210 -44000 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 2,000.00
TOTAL DUE VENDOR 2,000.00
MCE CORPORATION
0306053 VEGETATION SVCS -JUNE 03 2,298.92
0015558-45508--
0015558-45508-- 0306053 VEGETATION SVCS -JUNE 03 757.21
TOTAL PREPAIDS .00
TOTAL VOUCHERS 3,056.13
TOTAL DUE VENDOR 3,056.13
MICKEY MCKITRICK
41308 RECREATION REFUND 40.00
001-34740--
TOTALPREPAIDS.00
TOTAL VOUCHERS 40.00
TOTAL DUE VENDOR 40.00
MCO THE MICROFILM COMPANY
6347 SVC AGRMT-MICROFICHE 364.00
0015230-41200--
0015230-41200-- 6348 MICROFICHE MACHINE 1,939.50
TOTAL PREPAIDS .00
TOTAL VOUCHERS 2,303.50
TOTAL DUE VENDOR 2,303.50
EMILIO MENDOZA
42313 RECREATION REFUND 40.00
001 -34740 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 40.00
TOTAL DUE VENDOR 40.00
ELIZABETH MEYER
DB 28485 REFUND -PARKING CITATION 20.00
001-32230--
TOTALPREPAIDS.00
TOTAL VOUCHERS 20.00
TOTAL DUE VENDOR 20.00
VANESSA T MIRANDA
DB 31922 REFUND -PARKING CITATION 20.00
001-32230--
TOTALPREPAIDS.00
TOTAL VOUCHERS 20.00
TOTAL DUE VENDOR 20.00
CITY OF DIAMOND BAR
RUN DATE: 08/07/2003 09:04:16 VOUCHER REGISTER PAGE: 7
DUE THRU: 08/07/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK
NANCY MORGAN
30941 RECREATION REFUND 45.00
001-34780--
TOTALPREPAIDS.00
TOTAL VOUCHERS
45.00
TOTAL DUE VENDOR
45.00
ED MORLEY
50942 RECREATION REFUND
40.00
001 -34740 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 40.00
TOTAL DUE VENDOR
40.00
ANGEL MORRELL
46312 RECREATION REFUND
8.00
001-34780--
TOTALPREPAIDS.00
TOTAL VOUCHERS 8.00
TOTAL DUE VENDOR
8.00
FERAS MUHYELDIN
43990 RECREATION REFUND
8.00
001-34780--
TOTALPREPAIDS.00
TOTAL VOUCHERS 8.00
TOTAL DUE VENDOR
8.00
FRED NAKAMURA
43909 RECREATION REFUND
30.00
001 -34780 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 30.00
TOTAL DUE VENDOR
30.00
PHIVAN NGUYEN
3325 RECREATION REFUND
105.00
001-34780--
TOTALPREPAIDS.00
TOTAL VOUCHERS 105.00
TOTAL DUE VENDOR
105.00
KATHERINE NOSRAT
43683 RECREATION REFUND
30.00
001 -34780 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 30.00
TOTAL DUE VENDOR
30.00
DEBORAH O'CONNOR
REIMB-LEAGUE CONF
19.20
0014010 -42330 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 19.20
TOTAL DUE VENDOR
19.20
SANA OMARI
3397 RECREATION REFUND
001-34760--
TOTALPREPAIDS.00
TOTAL VOUCHERS 65.00
TOTAL DUE VENDOR
CITY OF DIAMOND BAR
PAGE: 8
VOUCHER REGISTER
RUN DATE: 08/07/2003 09:04:16
DUE THRU: 08/07/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
TIM OWENS
65.00
65.00
PO # INVOICE DESCRIPTION AMOUNT DATE CHECK
433537 COMP TRNG-8/13-14 XP
0014060-42340--
0014060-42340-- 433537 COMP TRNG-8/6-7 XP
TOTAL PREPAIDS .00
TOTAL VOUCHERS 2,400.00
TOTAL DUE VENDOR 2,400.00
PACIFIC CREST YOUTH ARTS ORGANIZATN
COMMUNITY ORG SUPPORT 250.00
0114010-42355--
TOTALPREPAIDS.00
TOTAL VOUCHERS 250.00
TOTAL DUE VENDOR 250.00
DAMSON PATRICK
50946 RECREATION REFUND 40.00
001 -34740 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 40.00
TOTAL DUE VENDOR 40.00
RUDY PEREZ
DB 30219 REFUND -PARKING CITATION
001 -32230 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 20.00
TOTAL DUE VENDOR 20.00
POSTMASTER
#917206 EXPRESS MAIL -FPL 2003-03 13.65
001-23010--
0014090-42120-- #917206 EXPRESS MAIL -GENERAL
001-23010-- #917206 EXPRESS MAIL -FPL 2003-05
001-23010-- #917206 EXPRESS MAIL -FPL 2003-18
001-23010-- #917206 EXPRESS MAIL -FPL 2003-16
001-23010-- #917206 EXPRESS MAIL -FPL 2003-13
001-23010-- #917206 EXPRESS MAIL -FPL 2003-26
001-23010-- #917206 EXPRESS MAIL -FPL 2003-03
0014090-42120-- #917206 EXPRESS MAIL -GENERAL
001-23010-- #917206 EXPRESS MAIL -FPL 2003-05
001-23010-- #917206 EXPRESS MAIL -FPL 2003-12
001-23010-- #917206 EXPRESS MAIL -FPL 2003-13
TOTAL PREPAIDS .00
TOTAL VOUCHERS 172.20
TOTAL DUE VENDOR 172.20
KURK RANDOLPH
DB 29901 REFUND -PARKING CITATION
001 -32230 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 20.00
TOTAL DUE VENDOR 20.00
ERIC RICARDO
43385 RECREATION REFUND 40.00
001 -34740 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 40.00
TOTAL DUE VENDOR 40.00
1,200.00
17.85
13.65
13.65
13.65
13.65
13.65
13.65
17.85
13.65
13.65
13.65
20.00
1,200.00
20.00
RUN DATE:08/07/2CO3 09:04:16
FUND/SECT-ACCT-PROJECT-ACCT
LYNNETTE ROGERS
001-34780-
VALERIE RYMAN
001-34780-
SAN GABRIEL VALLEY TRI13UNE
001-23010-
001-23010--
001-23010--
001-23010--
001-23010-
JUNE SANTIAGO
001-34780-
SECTRAN SECURITY INC
0014090-44000-
CORY SHAW
001-34740-
DONALD SIZEMORE
001-32230-
PO #
13164
CITY OF DIAMOND BAR
VOUCHER REGISTER
DUE THRU: 08/07/2003
INVOICE DESCRIPTION
44001 RECREATION REFUND
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
41890 RECREATION REFUND
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
LEGAL AD-FPL 2003-30
LEGAL AD-FPL 2003-14
LEGAL AD-FPL 2003-08
LEGAL AD-FPL 2003-25
LEGAL AD-FPL 2003-20
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
43375 RECREATION REFUND
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
8112 COURIER SVCS-AUG 03
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
43371 RECREATION REFUND
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
DB 29141 REFUND-PARKING CITATION
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
AMOUNT
35.00
.00
35.00
35.00
50.00
.00
50.00
50.00
132.30
127.68
127.68
127.68
132.30
.00
647.64
647.64
10.00
.00
10.00
10.00
243.60
.00
243.60
243.60
40.00
.00
40.00
40.00
20.00
.00
20.00
20.00
SKILL PATH SEMINARS
0014040-42340-- TRNG-CRIBBINS 199.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 199.00
TOTAL DUE VENDOR 199.00
PAGE: 9
PREPAID
DATE
CHECK
CITY OF DIAMOND BAR
RUN DATE: 08/07/2CO3 09:04:16
VOUCHER REGISTER
PAGE: 10
DUE THRU: 08/07/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK
JUNG SON
001 -34780 --
SANDRA SWANK
001 -34780 --
JOSEPH TABLANTE
001 -34740 --
JOHN TORRES
3491 RECREATION REFUND 101.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 101.00
TOTAL DUE VENDOR 101.00
32581 RECREATION REFUND 10.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 10.00
TOTAL DUE VENDOR 10.00
41092 RECREATION REFUND 40.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 40.00
TOTAL DUE VENDOR 40.00
52530 RECREATION REFUND 40.00
001 -34740 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 40.00
TOTAL DUE VENDOR 40.00
TRUGREEN LANDCARE
12139 1692958904 ADDL MAINT-PARKS 1,199.97
0015340-42210--
1385538-42210-- 12139 1692958904 ADDL MAINT-DIST 38 653.70
0015340-42210-- 12139 1692950571 ADDL MAINT-SYC CYN PK 440.00
0015340-42210-- 12139 1692958979 ADDL MAINT-SYC CYN PK 180.00
1415541-42210-- 12139 1692958904 ADDL MAINT-DIST 41 52.16
1395539-42210-- 12139 1692958904 ADDL MAINT-DIST 39 40.78
TOTAL PREPAIDS .00
TOTAL VOUCHERS 2,566.61
TOTAL DUE VENDOR 2,566.61
WANG TRUONG
49294 RECREATION REFUND 40.00
001 -34740 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 40.00
TOTAL DUE VENDOR 40.00
CATHERINE UNFRIED
DB 27493 REFUND -PARKING CITATION 20.00
001 -32230 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 20.00
TOTAL DUE VENDOR 20.00
UNITED STATES POSTAL SERVICE
REPLENISH POSTAGE METER 2,500.00
0014090-42120--
TOTALPREPAIDS .00
TOTAL VOUCHERS 2,500.00
TOTAL DUE VENDOR 2,500.00
CITY OF DIAMOND BAR
INTEROFFICE MEMORANDUM
TO: Mayor Herrera and Mayor Pro Tem Huff
FROM: Linda G. Magnuson, Finance Director
SUBJECT: Voucher Register, August 14, 2003
DATE: August 14, 2003
Attached is the Voucher Register dated August 14, 2003. As requested, the Finance Department
is submitting the voucher register for the Finance Committee's review and approval prior to the
creation of the warrants. The Voucher Register will subsequently be entered on the consent
calendar for the City Council meeting on August 19, 2003.
The checks will be produced after the scheduled meeting time and any recommended changes
are made.
Please review and sign the attached.
CITY OF DIAMOND BAR
VOUCHER REGISTER APPROVAL
The attached listing of vouchers dated August 14, 2003 have been
reviewed, approved, and recommended for payment. Payments are
hereby allowed from the following funds in these amounts
FUND DESCRIPTION
001 GENERAL FUND
010 LIBRARY SERVICES
011 COM ORGANIZATION SUPPORT
112 PROP A - TRANSIT FUND
126 CITIZENS OPT -PUBLIC SFTY
138 LLAD #38 FUND
139 LLAD #39 FUND
141 LLAD #01 FUND
250 CAPITAL IMPROV/PROJ FUND
REPORT FOR ALL FUNDS
APPROVED BY,
Finance Director
-1nda C. L%oj
City Manager
PREPAID VOUCHERS TOIAL
2,489.43 120,425.52 122,914.95
.00 53.04 53.04
.00 2,000.00 2,000.00
.00 8,625.24 8,625.24
.00 26.13 26.13
.00 341.59 341.59
.00 229.23 229.23
00 133.14 133.14
.00 23,479.97 23,479.97
2,489.43 155, 313.86 157,80
W1
9 4u
Carol He--r-era
Mayor
Robert S. Huff
Mayor Pro Tem
CITY OF DIAMOND BAR
RUN DATE: 08/14/2003 10:18:46 VOUCHER REGISTER PAGE: 1
DUE THRU: 08/14/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO #
INVOICE DESCRIPTION AMOUNT DATE CHECK
3CMA
3CMA CONF-BLAKEY/ROA
990.00
0014095-42330--
TOTALPREPAIDS.00
TOTAL VOUCHERS 990.00
TOTAL DUE VENDOR
990.00
DONNA ADAMS
3640 RECREATION REFUND
46.00
001 -34760 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 46.00
TOTAL DUE VENDOR
46.00
ADELPHIA
MODEM SVCS -COUNCIL
44.95
0014010-42125-CC204-42125
TOTAL PREPAIDS .00
TOTAL VOUCHERS 44.95
TOTAL DUE VENDOR
44.95
ADVANTEC CONSULTING ENGINEERS
12768 98139-02 PROF.SVCS-SIGNAL
TIMING 11,740.00
0015510-44000--
TOTALPREPAIDS.00
TOTAL VOUCHERS 11,740.00
TOTAL DUE VENDOR
11,740.00
AMERICAN ASSC OF UNIVERSITY WOMEN
7/30/03 REIMB-CONCERTS IN
PARK 148.00
0015350 -45305 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 148.00
TOTAL DUE VENDOR
148.00
TAKAKO ANDD
3646 RECREATION REFUND
9.00
001-34760--
TOTALPREPAIDS.00
TOTAL VOUCHERS 9.00
TOTAL DUE VENDOR
9.00
AT&T
LONG DIST CHRGS
19.48
0015310 -42125 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 19.48
TOTAL DUE VENDOR
19.48
AT&T WIRELESS SERVICES
CELL CHRGS-SHERIFF
26.13
1264411-42125--
0014415-42125-- CELL CHRGS-V/PATROL 26.13
0014090-42125-- CELL CHRGS-POOL VEH 175.90
0014090-42125-- MEMO CREDIT
-67.31
TOTAL PREPAIDS .00
TOTAL VOUCHERS 160.85
TOTAL DUE VENDOR
CITY OF DIAMOND BAR
VOUCHER REGISTER
PAGE: 2
RUN DATE: 08/14/2003 10:18:46
DUE THRU: 08/14/2003
160.85
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK
BRANDERS.COM
13218 378871 SUPPLIES -PROMO ITEMS 402.27
0014095 -41400 --
IRENE BUBION
001 -34760 --
JULIE CABRAL
TOTAL PREPAIDS .00
TOTAL VOUCHERS 402.27
TOTAL DUE VENDOR 402.27
3632 RECREATION REFUND 25.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 25.00
TOTAL DUE VENDOR 25.00
3647 RECREATION REFUND 25.00
001-34760--
001-34760-- 3554 RECREATION REFUND 185.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 210.00
TOTAL DUE VENDOR 210.00
CENTER ICE SKATING ARENA
13168 CONTRACT CLASS -SUMMER 124.20
0015350 -45300 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 124.20
TOTAL DUE VENDOR 124.20
CHARLES ABBOTT ASSOCIATES INC
12901 2168 PROF. SVCS -INSPECTION 139.50
0015510-45227--
0015510-45227-- 12901 2168 PROF. SVCS -INSPECTION 139.50
0015551-45223-- 12972 2171 PROF.SVCS-PLAN CHECK 135.11
0015551-45223-- 12972 2171 PROF.SVCS-PLAN CHECK 135.11
001-23012-- 2170 PROF.SVCS-EN 01-317 51.21
001-23012-- 2173 PROF.SVCS-EN 03-379 506.97
001-23012-- 2172 PROF.SVCS-EN 03-362 116.25
TOTAL PREPAIDS .00
TOTAL VOUCHERS 1,223.65
TOTAL DUE VENDOR 1,223.65
CHUCK E. CHEESE
81903 EXCURSION -DAY CAMP 499.28
0015350 -42410 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 499.28
TOTAL DUE VENDOR 499.28
CINTAS CORPORATION
13210 150724192 UNIFORM RENTAL -WK 7/2123.26
0015310-42130--
0015310-42130-- 13210 150731700 UNIFORM RENTAL -WK 8/4 23.26
0015310-42130-- 13210 150727930 UNIFORM RENTAL -WK 7/28 23.26
TOTAL PREPAIDS .00
TOTAL VOUCHERS 69.78
TOTAL DUE VENDOR 69.78
CITY OF DIAMOND BAR
RUN DATE: 08/14/2003 10:18:46 VOUCHER REGISTER PAGE: 3
DUE THRU: 08/14/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO #
CIRCUIT CITY
3625 REFUND PK DEP-SYC CYN PK
001 -23002 --
INVOICE DESCRIPTION
50.00
AMOUNT DATE CHECK
TOTAL PREPAIDS .00
TOTAL VOUCHERS 50.00
TOTAL DUE VENDOR 50.00
CITY OF PICO RIVERA
MTG-MURPHEY/SCHMID 20.00
0015350 -42325 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 20.00
TOTAL DUE VENDOR 20.00
JAMES B CLARKE
13325 8/11/03 LEGISLATIVE SVCS -WK 8/8 1,000.00
0014030 -44000 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 1,000.00
TOTAL DUE VENDOR 1,000.00
CHRISTY CUNICO
2899 RECREATION REFUND 120.00
001 -34760 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 120.00
TOTAL DUE VENDOR 120.00
BRENDA DALEY
3559 REFUND PK DEP-SYC CYN PK 50.00
001-23002--
TOTALPREPAIDS.00
TOTAL VOUCHERS 50.00
TOTAL DUE VENDOR 50.00
DAY & NITE COPY CENTER
13185 185068 PRINT SVCS -CONCERT IN PK 114.10
0015350-42110--
0015350-42110-- 13185 184641 PRINT SVCS -CONCERT IN PK 43.30
TOTAL PREPAIDS .00
TOTAL VOUCHERS 157.40
TOTAL DUE VENDOR 157.40
JIM DEFRIEND
236002 REIMB-COMP EQ LIBRY 53.04
0105355-46235--
0014070-41200-- REIMB-SUPPLIES 23.29
TOTAL PREPAIDS .00
TOTAL VOUCHERS 76.33
TOTAL DUE VENDOR 76.33
DELL MARKETING LP
13176 384529161 COMPUTERS -CITY HALL 37,229.34
0014070-46230--
0014070-46230-- 13176 384529583 COMPUTERS -CITY HALL 1,551.26
TOTAL PREPAIDS .00
TOTAL VOUCHERS 38,780.60
TOTAL DUE VENDOR 38,780.60
CITY OF DIAMOND BAR
RUN DATE: 08/14/2003 10:18:46 VOUCHER REGISTER PAGE: 4
DUE THRU: 08/14/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK
CAROL DENNIS
13221 PRR072403 PROF.SVCS-P & R COMM 150.00
0015350 -44000 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 150.00
TOTAL DUE VENDOR 150.00
DEPARTMENT OF TRANSPORTATION
12111 164503 SIGNAL MAINT-JUNE 03 1,428.77
0015554 -45507 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 1,428.77
TOTAL DUE VENDOR 1,428.77
DEWAN LUNDIN & ASSOCIATES
12643 DB -031-4 DESIGN SVCS -GRAND AVE 16,097.00
2505510-46411-18603-46411
TOTAL PREPAIDS .00
TOTAL VOUCHERS 16,097.00
TOTAL DUE VENDOR 16,097.00
DIAMOND BAR GOLF CLUB
13296 CONTRACT CLASS -SUMMER 222.00
0015350 -45300 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 222.00
TOTAL DUE VENDOR 222.00
DIAMOND BAR IMPROVEMENT ASSOCIATION
13338 4972 AUG AD -MAYORS RNDTBL 450.00
0014095 -42115 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 450.00
TOTAL DUE VENDOR 450.00
DIAMOND BAR INTERNATIONAL DELI
13345 4421 SUPPLIES -COUNCIL MTG 178.00
0014090 -42325 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 178.00
TOTAL DUE VENDOR 178.00
DOG DEALERS, INC
13312 CONTRACT CLASS -SUMMER 120.00
0015350-45300--
0015350-45300-- 13312 CONTRACT CLASS -SUMMER 96.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 216.00
TOTAL DUE VENDOR 216.00
DR SUE
CONTRACT CLASS -SUMMER 18.00
0015350 -45300 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 18.00
TOTAL DUE VENDOR 18.00
EXECUTIVE PROMOTIONAL PRODUCTS
13302 231 PROMO ITMES-FLSHLGHT CAR 849.71
0014095-41400--
TOTALPREPAIDS.00
TOTAL VOUCHERS 849.71
TOTAL DUE VENDOR 849.71
CITY OF DIAMOND BAR
PAGE: 5
RUN DATE: 08/14/2003 10:18:46
VOUCHER REGISTER
DUE THRU: 08/14/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK
MARGARET FRAZIER
13169 CONTRACT CLASS -SUMMER 168.00
0015350-45300--
0015350-45300-- 13169 CONTRACT CLASS -SUMMER 14.40
TOTAL PREPAIDS .00
TOTAL VOUCHERS 182.40
TOTAL DUE VENDOR 182.40
GONZALEZ/GOODALE ARCHITECTS
12457 ARCHTCTRL SVC-C/SVCS CNTR 3,615.00
2505215-46420-13899-46420
2505215-46420-13899-46420 12495 ARCHTCTRL SVC-C/SVCS CNTR 59.13
2505215-46420-13899-46420 12459 ARCHTCTRL SVC-C/SVCS CNTR 1,215.00
2505215-46420-13899-46420 12458 ARCHTCTRL SVC-C/SVCS CNTR 552.00
2505215-46420-13899-46420 A10666 12398 ARCHTCTRL SVC-C/SVCS CNTR 1,215.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 6,656.13
TOTAL DUE VENDOR 6,656.13
GRAPHICS UNITED
13342 9571 MAILING -CITY NEWS AUG 220.00
0014095-42121--
0014095-42110-- 13342 9571 PRINT SVCS -CITY NEWS AUG 1,402.55
TOTAL PREPAIDS .00
TOTAL VOUCHERS 1,622.55
TOTAL DUE VENDOR 1,622.55
DAVID J GRUNDY
7/24/03 P & R COMM -7/24 45.00
0015350 -44100 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 45.00
TOTAL DUE VENDOR 45.00
HALL & FOREMAN,INC
13-05-047 PROF.SVCS-PLAN CHECK 1,425.00
0015510 -45223 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 1,425.00
TOTAL DUE VENDOR 1,425.00
HALLMARK PROMOTIONS INC
13281 98656 SUPPLIES -PROMO ITEMS 239.91
0014095 -41400 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 239.91
TOTAL DUE VENDOR 239.91
KATHERINE HERNANDEZ
3629 REFUND PK DEP-HERITAGE 50.00
001 -23002 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 50.00
TOTAL DUE VENDOR 50.00
RACQUEL HERNANDEZ
13147 CONTRACT CLASS -SUMMER 504.00
0015350 -45300 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 504.00
TOTAL DUE VENDOR 504.00
CITY OF DIAMOND BAR
RUN DATE: 08/14/2003 10:18:46 VOUCHER REGISTER PAGE: 6
DUE THRU: 08/14/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK
VERONICA HERNANDEZ
3695 RECREATION REFUND 35.00
001-34780--
TOTALPREPAIDS.00
TOTAL VOUCHERS 35.00
TOTAL DUE VENDOR 35.00
JAMES T HULL
13293 CONTRACT CLASS -SUMMER 806.40
0015350 -45300 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 806.40
TOTAL DUE VENDOR 806.40
HUNSAKER & ASSOCIATES
11571 3060479 PROF SVCS-SR/COM SVC CTR 126.84
2505215-46420-13899-46420
TOTAL PREPAIDS .00
TOTAL VOUCHERS 126.84
TOTAL DUE VENDOR 126.84
JUST PCS INC
3628 REFUND PK DEP-PETERSON 50.00
001 -23002 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 50.00
TOTAL DUE VENDOR 50.00
ELAINE KAWAII
3630 REFUND PK DEP-HERITAGE 200.00
001-23002--
TOTAL PREPAIDS .00
TOTAL VOUCHERS 200.00
TOTAL DUE VENDOR 200.00
AIMEE KIM
3631 RECREATION REFUND 185.00
001 -34760 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 185.00
TOTAL DUE VENDOR 185.00
ANGEL Y KWAN
13174
CONTRACT CLASS -SUMMER 306.00
0015350 -45300 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 306.00
TOTAL DUE VENDOR 306.00
LEGO LAND
13093
82003 EXCURSION -DAY CAMP 1,891.10
0015350 -42410 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 1,891.10
TOTAL DUE VENDOR
1,891.10
GRIFFIN LETTY
3626 REFUND PK DEP-SYC CYN
PK 50.00
001-23002--
TOTALPREPAIDS.00
TOTAL VOUCHERS 50.00
TOTAL DUE VENDOR
50.00
CITY OF DIAMOND BAR
RUN DATE: 08/14/2003 10:18:46 VOUCHER REGISTER PAGE: 7
DUE THRU: 08/14/2003
PREPAID
FUND/SECT-ACCT-PROJECT--ACCT PO #
INVOICE DESCRIPTION AMOUNT DATE CHECK
LEWIS ENGRAVING INC
13349
11815 ENGRAVING SVCS -CITY TILE 18.40
0014090-42113--
TOTALPREPAIDS.00
TOTAL VOUCHERS
18.40
TOTAL DUE VENDOR
18.40
CONSTANCE J LILLIE
13287
CONTRACT CLASS -SUMMER
673.20
0015350 -45300 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 673.20
TOTAL DUE VENDOR
673.20
ANDREW LUI
7/24/03 P & R COMM -7/24
45.00
0015350 -44100 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 45.00
TOTAL DUE VENDOR
45.00
ALICE E LYONS
SUPPLIES -RECREATION
140.72
0015350-41200--
TOTALPREPAIDS.00
TOTAL VOUCHERS 140.72
TOTAL DUE VENDOR
140.72
NANCY LYONS
7/24/03 P & R COMM -7/24
45.00
0015350-44100--
TOTALPREPAIDS.00
TOTAL VOUCHERS 45.00
TOTAL DUE VENDOR
45.00
MAD SCIENCE
13151
CONTRACT CLASS -SUMMER
600.00
0015350 -45300 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 600.00
TOTAL DUE VENDOR 600.00
JOSIE MADRID
3627 REFUND PK DEP-PANTERA 50.00
001 -23002 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 50.00
TOTAL DUE VENDOR 50.00
MCE CORPORATION
13399 0306052 MAINT-BUS BENCHES 8,625.24
1125553-45527--
0015340-42210-- 13399 0306052 SIDEWALK GRIND -PARKS
526.50
TOTAL PREPAIDS .00
TOTAL VOUCHERS 9,151.74
TOTAL DUE VENDOR 9,151.74
RYAN MCLEAN
3522 RECREATION REFUND 40.00
001 -34740 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 40.00
TOTAL DUE VENDOR 40.00
CITY OF DIAMOND BAR
VOUCHER REGISTER
PAGE: 8
RUN DATE: 08/14/2003 10:18:46
DUE THRU: 08/14/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION
AMOUNT DATE CHECK
MEAL ON WHEELS
COMMUNITY ORG SUPPORT 2,000.00
0114010 -42355 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 2,000.00
TOTAL DUE VENDOR 2,000.00
MOBILE MODULAR MANAGEMENT GROUP
13401 506487 EQ RENTAL-SYC CYN PK 492.28
0015350-42140--
TOTALPREPAIDS.00
TOTAL VOUCHERS 492.28
TOTAL DUE VENDOR 492.28
MT. BALDY UNITED WAY
PP 14-17 PAYROLL DEDUCTIONS 104.00
001 -21113 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 104.00
TOTAL DUE VENDOR 104.00
OLYMPIC STAFFING SERVICES
95800 TEMP SVCS -PUBLIC WORKS 158.88
0015510 -44000 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 158.88
TOTAL DUE VENDOR 158.88
PARENTS COORDINATING COUNCIL & FRND
CCOUNCIL-FDRSR TKTS 175.00
0014010 -42325 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 175.00
TOTAL DUE VENDOR 175.00
PERS RETIREMENT FUND
PP 17/03 SURVIVOR BENEFIT 38.13
001-21109--
001-21109-- PP 17/03 REITRE CONTRIB-ER
5,039.31
001-21109-- PP 17/03 REITRE CONTRIB-EE
6,192.98
0014010-40080-- PP 17/03 CC -RETIRE CONTRIB-EE/ER
317.40
0014010-40090-- PP 17/03 CC -SURVIVOR BENEFIT
10.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 11,597.82
TOTAL DUE VENDOR 11,597.82
RALPHS GROCERY COMPANY
13202
10348008 SUPPLIES -DAY CAMP 31.28
0015350-41200--
0015350-41200--
13202 10337320 SUPPLIES -DAY CAMP
8.18
0015350-41200--
13202 10313159 SUPPLIES -P & R COMM MTG
13.89
TOTAL PREPAIDS .00
TOTAL VOUCHERS 53.35
TOTAL DUE VENDOR 53.35
SAYED RAOUF
3562 RECREATION REFUND 69.00
001-34780--
TOTALPREPAIDS.00
TOTAL VOUCHERS 69.00
TOTAL DUE VENDOR 69.00
CITY OF DIAMOND BAR
RUN DATE: 08/14/2003 10:18:46 VOUCHER REGISTER PAGE: 9
DUE THRU: 08/14/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK
ROTO -ROOTER
025372 MAINT-PETERSON PARK 89.75
0015340 -42210 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 89.75
TOTAL DUE VENDOR 89.75
SAN DIMAS SWIM
AND RACQUET BALL CLB
13167
73103 EXCURSION -DAY CAMP 52.00
0015350-42410--
0015350-42410--
13167 8703 EXCURSION -DAY CAMP
54.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 106.00
TOTAL DUE VENDOR 106.00
SATORI
13366
IMPLMNTN SVCS -TELE -WORKS 2,000.00
0014095-44000--
TOTALPREPAIDS.00
TOTAL VOUCHERS 2,000.00
TOTAL DUE VENDOR 2,000.00
SKATE EXPRESS
DB080503 EXCURSION -DAY CAMP 313.00
0015350 -42410 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 313.00
TOTAL DUE VENDOR 313.00
SKILL PATH SEMINARS
7/31/03 TRNG-D GONZALES 199.00
0015510 -42340 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 199.00
TOTAL DUE VENDOR 199.00
SUSAN SKIPPER
3463 REFUND PK DEP-HERITAGE 200.00
001 -23002 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 200.00
TOTAL DUE VENDOR 200.00
SMART & FINAL
13286
7/25/03 SUPPLIES -DAY CAMP 101.10
0015350-41200--
0015350-41200--
13286 8/5/03 SUPPLIES -CONCERTS IN PK
183.44
TOTAL PREPAIDS .00
TOTAL VOUCHERS 284.54
TOTAL DUE VENDOR 284.54
SOUTH COAST BEVERAGE SERVICE INC
16402 EQ REPAIR -HERITAGE PK 99.35
0015340 -42210 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 99.35
TOTAL DUE VENDOR 99.35
CITY OF DIAMOND BAR
PAGE: 10
VOUCHER REGISTER
RUN DATE: 08/14/2003 10:18:46
DUE THRU: 08/14/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK
SOUTHERN CALIFORNIA EDISON
ELECT SVCS-GENERAL 649.74
0015510-42126--
1395539-42126-- ELECT SVCS-DIST 39 229.23
0015340-42126-- ELECT SVCS-PARKS 4,258.41
1385538-42126-- ELECT SVCS-DIST 38 301.94
0015510-42126-- ELECT SVCS-GENERAL 182.31
1385538-42126-- ELECT SVCS-DIST 38 12.63
1415541-42126-- ELECT SVCS-DIST 41 133.14
0015510-42126-- ELECT SVCS-GENERAL 121.48
1385538-42126-- ELECT SVCS-DIST 38 27.02
TOTAL PREPAIDS .00
TOTAL VOUCHERS 5,915.90
TOTAL DUE VENDOR 5,915.90
SOUTHLAND SPORTS OFFICIALS
13201 OFFICIALS SVCS-7/16-8/5 1,104.00
0015350-45300--
TOTAL PREPAIDS .00
TOTAL VOUCHERS 1,104.00
TOTAL DUE VENDOR 1,104.00
STUBBIES PROMOTIONS
13303 939 PROMO ITEMS-PENS 465.62
0014095-41400--
0014095-41400-- 13301 938 PROMO ITEMS-GATOR MAGNETS 261.41
TOTAL PREPAIDS .00
TOTAL VOUCHERS 727.03
TOTAL DUE VENDOR 727.03
SUBWAY
13328 8/5/2003 MTG SUPPLIES-COUNCIL 8/5 14.37
0014090-42325--
0014090-42325-- 13328 7/24/03 MTG SUPPLIES-P & R COMM 46.78
TOTAL PREPAIDS .00
TOTAL VOUCHERS 61.15
TOTAL DUE VENDOR 61.15
TENNIS ANYONE
13300 CONTRACT CLASS-SUMMER 5,219.90
0015350-45300--
TOTAL PREPAIDS .00
TOTAL VOUCHERS 5,219.90
TOTAL DUE VENDOR 5,219.90
THE FLOWER SHOP
FLORAL ARRNGMTS-APR-JUN 284.65
0014090-41400--
0014090-41400-- FLORAL ARRNGMTS-JULY 48.17
TOTAL PREPAIDS .00
TOTAL VOUCHERS 332.82
TOTAL DUE VENDOR 332.82
CAROLTHORNTON
3590 RECREATION REFUND 81.00
001-34720--
TOTAL PREPAIDS .00
TOTAL VOUCHERS 81.00
TOTAL DUE VENDOR 81.00
CITY OF DIAMOND BAR
PAGE: 11
RUN DATE: 08/14/20C3 10:18:46
VOUCHER REGISTER
DUE THRU: 08/14/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION
MARTIN TORRES
7/24/03 P & R COMM -7/24 45.00
0015350-44100--
TOTALPREPAIDS .00
TOTAL VOUCHERS 45.00
TOTAL DUE VENDOR 45.00
UNITED PARCEL SERVICE
A843T4303 EXPRESS MAIL -GENERAL 60.55
0014090 -42121 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 60.55
TOTAL DUE VENDOR 60.55
URBAN ENTOMOLOGY ASSOCIATE
449 BEE REMOVAL-CAPEN AVE 195.00
0015558 -45509 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 195.00
TOTAL DUE VENDOR 195.00
VALLEY CREST LANDSCAPE INC.
13353 1095412 LNDSCP MAINT-JUL 03 9,847.00
0015340 -45300 --
AMOUNT DATE CHECK
TOTAL PREPAIDS .00
TOTAL VOUCHERS 9,847.00
TOTAL DUE VENDOR 9,847.00
VANTAGEPOINT TRANSFER AGENTS -457
PP 17/03 AUG 03 -PAYROLL DEDUCTIONS 3,040.39
001 -21108 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 3,040.39
TOTAL DUE VENDOR 3,040.39
VERIZON CALIFORNIA
9091973128 PH.SVCS-GENERAL 1,041.29
0014090-42125--
0015340-42125-- 9093965680 PH.SVCS-HTRG COMM CTR 25.60
0015340-42125-- 9098619220 PH.SVCS-SYC CYN PK 91.00
0015340-42125-- 9095949117 PH.SVCS-REAGAN PK 91.07
0014010-42125-- 9096120740 PH.SVCS-FAX LINE C/CNL 21.07
0015340-42125-- 9098619227 PH.SVCS-MAPLE HILL PK 91.07
TOTAL PREPAIDS .00
TOTAL VOUCHERS 1,361.10
TOTAL DUE VENDOR 1,361.10
VISION INTERNET PROVIDERS INC
13341 8817 WEBSITE HOSTING FEE -AUG 150.00
0014095 -45000 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 150.00
TOTAL DUE VENDOR 150.00
WALNUT VALLEY WATER DISTRICT
A13398 IRR WATER-PTHFNDR/EVRGRN 300.00
2505510-46416-18102-46416
2505510-46416-18202-46416 A13398 IRR WATER-BREA CYN/GRNDL
TOTAL PREPAIDS .00
TOTAL VOUCHERS 600.00
TOTAL DUE VENDOR 600.00
CITY OF DIAMOND BAR
RUN DATE: 08/14/2003 10:18:46 VOUCHER REGISTER PAGE: 12
DUE THRU: 08/14/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO #
INVOICE DESCRIPTION
WELLS FARGO CARD SERVICES
MTG SUPPLIES -GENERAL
594.48 08/14/2003
0014090-42325--
0014090-42320-
0014030-42330-
0014010-42330-CC104-42330
300.00
AMOUNT DATE CHECK
55086
SUPPLIES -GENERAL 382.50 08/14/2003
CREDIT MEMO 265.00 08/14/2003 55086
LEAGUE CONF COUNCIL 265.00
55086
08/14/2003 55086
0014010-42330-CC204-42330
LEAGUE CONF-COUNCIL
265.00 08/14/2003 55086
0014010-42330-CC204-42330
LEAGUE CONF-COUNCIL
265.00 08/14/2003 55086
0014030-42325-- MTGS-CMGR
92.45 08/14/2003
55086
0014010-42330-CC104-42330
CREDIT MEMO -265.00
08/14/2003 55086
0014030-42330-- LEAGUE CONF-CMGR 890.00 08/14/2003 55086
0014010-42330-CC104-42:330
LEAGUE CONF-COUNCIL
265.00 08/14/2003 55086
TOTAL PREPAIDS 2,489.43
TOTAL VOUCHERS .00
TOTAL DUE VENDOR
2,489.43
WEST COAST ARBORISTS INC
13406 28840/28839 TREE MAINT-JULY
03 745.50
0015558-45509--
0015558-45510-- 13406 28840/28839 WATERING MAINT-JULY 03
553.80
TOTAL PREPAIDS .00
TOTAL VOUCHERS 1,299.30
TOTAL DUE VENDOR
1,299.30
WORTHINGTON DIRECT
13186 101988 EQUIP -RECREATION
4,219.05
0015350 -46250 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 4,219.05
TOTAL DUE VENDOR
4,219.05
PAUL WRIGHT
13346 8/8/03 A/V SVCS -MTS
227.50
0014090 -44000 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 227.50
TOTAL DUE VENDOR
227.50
XEROX CORPORATION
97050038 COPIER MAINT-JUNE 03 368.31
0014090-42200--
0014090-42100-- 97050038 COPY CHARGES
-JUNE 03 1,689.23
TOTAL PREPAIDS .00
TOTAL VOUCHERS 2,057.54
TOTAL DUE VENDOR
2,057.54
YU YEN YANG
3179 RECREATION REFUND
112.00
001-34780--
TOTALPREPAIDS.00
TOTAL VOUCHERS 112.00
TOTAL DUE VENDOR 112.00
REPORT TOTAL PREPAIDS
2,489.43
REPORT TOTAL VOUCHERS
155,313.86
REPORT TOTAL
157,803.29
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
Agenda # 6.4.1
Meeting Date: August 19, 2003
AGENDA REPORT
TITLE: Rejection of Claim — Filed by Mary Apodaca on July 23, 2003.
RECOMMENDATION:
Carl Warren & Co., the City's claims administrator, recommends the City Council reject the claim filed
by Mary Apodaca.
FINANCIAL IMPACT:
There is no financial implication associated with rejecting this claim. The claim for damage is for an
undetermined amount.
BACKGROUND:
On July 23, 2003, Mary Apodaca filed a Claim for Damages with the City alleging that her vehicle
sustained three flat tires on a street in Diamond Bar. Carl Warren & Co., the City's claims
administrator, determined that the claim appears to be one of questionable liability and has
recommended denial since the street is privately owned and maintained. Upon action by the City
Council, appropriate notice shall be sent to the claimant and Carl Warren & Co.
PREPARED BY: Nancy B. Whitehouse, Acting City Clerk
1:7:kV/IWUT/092 Nif
Deputy City Manager
DI
rZRCrrA C.`: t`.,,R'S OFFICE
b" 3! PM 2: 20
July 29, 2003
TO: The City of Diamond Bar
ATTENTION: Tommye Cribbins, Asst. City Clerk
RE: Claim Apodaca vs. The City of Diamond Bar
Claimant : Mary Apodaca
D/Event 7/16/2003
Rec'd Y/Office 7/23/2003
Our File S-135616-DBK
We have received and reviewed the above claim and request that you take the action indicated below:
CLAIM REJECTION: Send a standard rejection letter to the claimant.
Please provide us with a copy of the notice sent, as requested above. If you have any questions please
contact the undersigned.
Very truly yours,
CARLRKunz
& COMPANY
Dwig t
cc: CJPIA w/enc.
Attn.: Executive Director
CARL WARREN & Co.
CLAIMS MANAGEMENT -CLAIMS ADJUSTERS
750 The City Drive - Ste 4(x1 Orange, CA 92868
Mail: P.O. Box 25180 Santa Ana, Ca 92799-5180
Phone: (714) 740-7999 Ext. 140 - (800) 572-6900 - Fax: (714) 740-9412
July 29, 2003
TO: The City of Diamond Bar
ATTENTION: Tommye Cribbins, Asst. City Clerk
R
C,: t'. -,-. R'S OFFICE
L "1' V PH 2:20
RE: Claim : Apodaca vs. The City of Diamond Bar
Claimant : Mary Apodaca
D/Event : 7/16/2003
Rec'd Y/Office : 7/23/2003
Our File : S-135616-DBK
We have received and reviewed the above claim and request that you take the action indicated below:
CLAIM REJECTION: Send a standard rejection letter to the claimant.
Please provide us with a copy of the notice sent, as requested above. If you have any questions please
contact the undersigned.
Very truly yours,
cc: CJPIA w/enc.
Attn.: Executive Director
CARL WARREN & CO.
CLAIMS MANAGEMENT -CLAIMS ADJUSTERS
750 The City Drive - Ste 400 Orange, CA 92868
Mail: P.O. Box 5180 Santa Ana, Ca 92799-5180
Phone: (714) 740-7999 Ext. 140 -(800) 572-6900 - Pax: (714) 740-9412
Agenda # 6.4.1
Meeting Date: August 19, 2003
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manag
TITLE: Rejection of Claim — Filed by Mary Apodaca on July 23, 2003.
RECOMMENDATION:
Carl Warren & Co., the City's claims administrator, recommends the City Council reject the claim filed
by Mary Apodaca.
FINANCIAL IMPACT:
There is no financial implication associated with rejecting this claim. The claim for damage is for an
undetermined amount.
BACKGROUND:
On July 23, 2003, Mary Apodaca filed a Claim for Damages with the City alleging that her vehicle
sustained three flat tires on a street in Diamond Bar. Carl Warren & Co., the City's claims
administrator, determined that the claim appears to be one of questionable liability and has
recommended denial since the street is privately owned and maintained. Upon action by the City
Council, appropriate notice shall be sent to the claimant and Carl Warren & Co.
PREPARED BY: Nancy B. Whitehouse, Acting City Clerk
REVIEWED BY:
-
r D
Ci�;.`,��P,_� riAR
Lh'S 0 r F I C E
bo JUL 31 PN 2:20
July 29, 2003
TO: The City of Diamond Bar
ATTENTION: Tommye Cribbins, Asst. City Clerk
RE: Claim Apodaca vs. The City of Diamond Bar
Claimant Mary Apodaca
D/Event 7/16/2003
Recd Y/Office 7/23/2003
Our File S-135616-DBK
We have received and reviewed the above claim and request that you take the action indicated below:
CLAIM REJECTION: Send a standard rejection letter to the claimant.
Please provide us with a copy of the notice sent, as requested above. If you have any questions please
contact the undersigned.
Very truly yours,
CARL ARREN & COMPANY
l
Dwig t J. Kunz
cc: CJPIA w/enc.
Attn.: Executive Director
CARL WARREN & CO.
CLAIMS MANAGEMENT -CLAIMS ADJUSTERS
750'rhe City Drive Ste 41X1 Orange, CA 92808
Mail: P.O. Box 25180 Santa Ana, Ca 92799-5180
Phone: (714) 740-7999 list 140 - (800) 572-69[X) - Ryc (714) 740-9412
Agenda # 6.4.1
Meeting Date: August 19, 2003
CITY COUNCIL AGENDA REPORT
TO:
Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manag
TITLE: Rejection of Claim - Filed by Mary Apodaca on July 23, 2003.
RECOMMENDATION:
Carl Warren & Co., the City's claims administrator, recommends the City Council reject the claim filed
by Mary Apodaca.
FINANCIAL IMPACT:
There is no financial implication associated with rejecting this claim. The claim for damage is for an
undetermined amount.
BACKGROUND:
On July 23, 2003, Mary Apodaca filed a Claim for Damages with the City alleging that her vehicle
sustained three flat tires on a street in Diamond Bar. Carl Warren & Co., the City's claims
administrator, determined that the claim appears to be one of questionable liability and has
recommended denial since the street is privately owned and maintained. Upon action by the City
Council, appropriate notice shall be sent to the claimant and Carl Warren & Co.
PREPARED BY: Nancy B. Whitehouse, Acting City Clerk
REVIEWED BY:
C--9
July 29, 2003
TO: The City of Diamond Bar
ATTENTION: Tommye Cribbins, Asst. City Clerk
DoMM, BAR
OFFICE
--; ��� _ 3 } P— 2— 20
RE: Claim Apodaca vs. The City of Diamond Bar
Claimant Mary Apodaca
D/Event 7/16/2003
Recd Y/Office 7/23/2003
Our File 5-135616-DBK
We have received and reviewed the above claim and request that you take the action indicated below:
CLAIM REJECTION: Send a standard rejection letter to the claimant.
Please provide us with a copy of the notice sent, as requested above. If you have any questions please
contact the undersigned.
Very truly yours,
cc: CJPIA w/enc.
Attn.: Executive Director
CARL WAI—;REN & CO.
CLAIMS MANAGEMEIVT•CLAIMS ADJUSTERS
750'I'he Cin— Ilrice — Ste 41x1 — Orange, CA 928(8
Alail: P.O. Boy 25180 — Santa .—na, Ca 92799-5180
Phone: (714) 740-7999 h'xt. 140 — (800) 572-6900 — f—ae: (714) 740-9412
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
Agenda # 6.4.2
Meeting Date: August 19, 2003
AGENDA REPORT
TITLE: Rejection of Claim — Filed by Justin Lawler on August 4, 2003.
RECOMMENDATION
Carl Warren & Co., the City's claims administrator, recommends the City Council reject the claim filed
by Justin Lawler.
FINANCIAL IMPACT:
There is no financial implication associated with rejecting this claim. The claim for damage is for an
undetermined amount.
BACKGROUND:
On August 4, 2003, Justin Lawler filed a Claim for Damages with the City a Ileging that he sustained
injuries while being transported on a City excursion. The claim appears to be one of questionable
liability to the City since a contracted transportat ion provider was used. Carl Warren & Co. has
reviewed the claim and recommended rejection. Upon action by the City Council, appropriate notice
shall be sent to the claimant and Carl Warren & Co.
PREPARED BY: Nancy B. Whitehouse, Acting City Clerk
1:7:kV/IWUT/092 Nif
Deputy City Manager
August 6, 2003
TO: City of Diamond Bar
ATTENTION: Tommye Cribbins, Assistant City Clerk
RE: - Claim
Claimant
D/Event
Recd Y/Office
Our File
Lawler v. City of Diamond Bar
Justin Lawler
7/9/03
8/4/03
S 135546 RQ
We have reviewed the above captioned claim and request that you take the action indicated
below:
• CLAIM REJECTION: Send a standard rejection letter to the claimant.
Please provide us with a copy of the notice sent, as requested above. If you have any
questions please contact the undersigned.
Very Truly Yours,
CARL WARREN & CO.
' I
Richard Marque
CARL W ".REN &--CO.
CLAIMS MANACF ,,� t:rl_AIMS ADJUSTERS=,
750 The City Drive • Ste 4D, • C', <, 92868
Mail: P.O. Box 25180 • Saar. "2799-5180
Phone: (714) 740-7999 • (r• 572-6100 • Fax: (714) 740-9412
2c///
TO: City of Diamond Bar
August 6, 2003
ATTENTION: Tommye Cribbins, Assistant City Clerk
RE: - Claim : Lawler v. City of Diamond Bar
Claimant : Justin Lawler
D/Event: 7/9/03
Recd Y/Office : 8/4/03
Our File : S 135546 RQ
C)
r,)
C
We have reviewed the above captioned claim and request that you take the action indicated
below:
• CLAIM REJECTION: Send a standard rejection letter to the claimant.
Please provide us with a copy of the notice sent, as requested above. If you have any
questions please contact the undersigned.
Very Truly Yours,
CARL WARREN & CO.
Richard Marque
CARL WARREN &--CO.
v
0 rf
OX z
—°GDL7
7— D
7C7
CLAIMS MANAC 7 , . f' LAIMS ADJUSTERS
750 The City Drive • Ste 40!) • - 92868
Mail: P.O. Box 25180 • SaW_= :,a, 0,';2799-5180
Phone: (714) 740-7999 • (c--1; 572-6200 • Fax: (714) 740-9412
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
Agenda # 65
Meeting Date: August 19, 2003
AGENDA REPORT
TITLE: ACCEPT DYNALECTRIC'S RESCISSION OF CONTRACT, RESCIND
CONTRACT AWARD TO DYNALECTRI C AND REJECT ALL BIDS FOR THE
TRAFFIC SIGNAL MODIFICATION PROJECT AT GRAND
AVENUE/SHOTGUN LANE, BREA CANYON ROAD/LYCOMING STREET,
AND GOLDEN SPRINGS DRIVE/BALLENA DRIVE.
RECOMMENDATION:
Accept Rescission of Contract, Rescind Contract, and Reject all Bids.
FISCAL IMPACT:
At the time of contract award, Proposition C Funds will need to be allocated from the Fund
Balance. The rescinded contract amount is$491,576.20.
BACKGROUND/DISCU SSION:
In June 2003, the City received bids for the following two traffic signal projects:
(1) Traffic Signal Improvem ents Project on Pathfinder Road
(2) Traffic Signal Modification at Grand Avenue/Shotgu n Lane, Brea Canyon Road/Lycoming
Street and Golden Springs Road/Ballena Drive
On June 17, 2003, both contracts were awarded to Dynalectric based on the lowest base bids.
Subsequently, on July 7, 2003, staff received a letter from an attorney for Pete & Sons
Construction, Inc. (Pete & Sons) protesting the award of these contracts to Dynalectric. The
letter argued that Pete & Sons had submitted the lowest total bids for both projects and that
the contracts should properly be awarded to Pete & Sons.
Dynalectric was informed of the bid protest and of the potential for a dispute over these
projects; work was already underway on the Pathfinder Road Project. In view of these
circumstances, Dynalectric graciously agreed to withdraw from the Grand Avenue Project and
Pete & Sons was prepared to move forward with the project. However, one of Dynalectric's
subcontractors, Shawnan, protested that the City was correct to award the project to
Dynalectric, citing language from the bid documents.
The City Attorney and staff reviewed the protest letters, contract documents, and the public
works contract laws. We conc luded that the contract documents for both projects contained
ambiguous language relative to whether the projects would be awarded on the basis of the
"total bid" or the "total base bid." As a result ofnegot iations, the parties have agreed on the
following resolution:
A) Dynalectric to complete the Pathfinder Road signal modification commenced on July 7,
2003;
B) The City to rescind the contract with Dynalectric for the Grand Avenue Project; and
C) The City to reject all bids for the Grand Avenue Project and re -advertise the Project for new
bids.
The project schedule is tentatively set as follows:
Open Bids
Award Contract
Start Construction
Construction Completion
PREPARED BY:
Fred Alamolhoda, Senior Engineer
REVIEWED BY:
David G. Liu James DeStefano
Director of Public Works Deputy City Manager
September 3, 2003
September 16, 2003
October 6, 2003
January 20, 2004
Date Prepared: August 12, 2003
The City Attorney and staff reviewed the protest letters, contract documents, and the public
works contract laws. We concluded that the contract documents for both projects contained
ambiguous language relative to whether the projects would be awarded on the basis of the
"total bid" or the "total base bid." In view of the foregoing, and solely in order to avoid the
delay and expense associated with potential litigation, staff recommends that:
A) Dynalectric complete the Pathfinder Road signal project commenced on July 7, 2003;
B) The City accept Dynalectric's rescission of the Grand Avenue project contract and rescind
the award of the project to Dynalectric; and
C) The City reject all bids for the Grand Avenue Project and re -advertise the Project for new
bids.
The project schedule is tentatively set as follows:
Open Bids
Award Contract
Start Construction
Construction Completion
PREPARED BY:
Fred Alamolhoda, Senior Engineer
REVIEWED BY:
Uavid G. Liu
Director of Public Works
*)� Z --p
Jahigs DeSte ano
Deputy City 1VTnager
Pa
September 3, 2003
September 16, 2003
October 6, 2003
January 20, 2004
Date Prepared: August 12, 2003
The City Attorney and staff reviewed the protest letters, contract documents, and the public
works contract laws. We concluded that the contract documents for both projects contained
ambiguous language relative to whether the projects would be awarded on the basis of the
"total bid" or the "total base bid." In view of the foregoing, and solely in order to avoid the
delay and expense associated with potential litigation, staff recommends that:
A) Dynalectric complete the Pathfinder Road signal project commenced on July 7, 2003;
B) The City accept Dynalectric's rescission of the Grand Avenue project contract and rescind
the award of the project to Dynalectric; and
C) The City reject all bids for the Grand Avenue Project and re -advertise the Project for new
bids.
The project schedule is tentatively set as follows:
Open Bids September 3, 2003
Award Contract September 16, 2003
Start Construction October 6, 2003
Construction Completion January 20, 2004
PREPARED BY:
Fred Alamolhoda, Senior Engineer
REVIEWED BY:
a G. Liu
Director of Public Works
JaIas DeStefano
Date Prepared: August 12, 2003
2
Agenda # 6_6
Meeting Date: August 19, 2003
CITY COUNCIL/ AGENDA REPORT
�_t V{fll{EY ISi1SV?y�
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lo wry, City Manager
TITLE: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
OPPOSING SB 966 (ALARCON). PREVAILING WAGES ON PUBLIC WORKS:
CONTRACTOR'S COST
RECOMMENDATION:
It is recommended that the City Council adopt the Resolution
FISCAL IMPACT:
The fiscal impact is undeterminabl e. The bill would shift the responsibility for compliance with
prevailing wage requirements away from contractors to local agencies. This bill could render
the city more vulnerable to lawsuits.
BACKGROUND / DISCUSSION:
Under current law prevailing wages are required to be paid on local public projects that are
"public works". SB 966 (Alarcon) would authorize a contractor to bring an action in court to
recover any increased costs from a local agency where the costs are incurred as a result of any
decision that classifies, after the time at which the local agency accepts the contractor's bid, a
project as a "public work."
SB 966 imposes on local agencies the cost for prevailing wages and penalties in circumstances
where, through no fault of the local agency, a construction contractor or subcontractor fails to
pay prevailing wages to its workers. This bill could cost local agencies millions of dollars a year
in added costs and penalties.
In situations where it is not clear whether the prevailing wage requirement applies, some
agencies have contractually allocated this respons ibility to the develo per. SB 966 could allow
the construction contractor(s) to sue the agency to recover additional prevailing wage costs
incurred by an after -the -fact Department of Industrial Relations determination, even though the
agency did not select the (sub)contractor and had no contractual relationship with him.
SB 966 would completely and dramatically shift responsibility for compliance with prevailing
wage requirements away from contractors where itcurrently resides to local agencies.
Prepared by:
Jim Clarke
Legislative Analyst
David A. Doyle
Deputy City Manager
RESOLUTION NO. 2003-
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DIAMOND BAR TO
OPPOSE SB 966 (ALARCON): PREVAILING WAGES ON
PUBLIC WORKS: CONTRACTOR'S COST
WHEREAS, California State Senate Bill 966 (Alarcon) would shift the responsibility for
compliance with prevailing wage requirements away from contractors to local agencies,
and
WHEREAS, SB 966 would authorize a contractor to bring an action in court to recover
any increased costs from a local agency, and
WHEREAS, SB 966 imposes on local agencies the cost for prevailing wages and
penalties in circumstances where, through no fault of the local agency, a construction
contractor or subcontractor fails to pay prevailing wages to its workers, and
WHEREAS, SB 966 could cost local agencies millions of dollars a year in added costs
and penalties,
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Diamond
Bar OPPOSES California State Senate Bill 966 (Alarcon) Prevailing Wages on Public
Works: Contractor's Cost and directs the following:
SECTION 1. That the City Council of the City of Diamond Bar adopt the Resolution and
the City Clerk shall certify to the adoption
SECTION 2. That the City Council of the City of Diamond Bar opposes SB 966
(Alarcon) and asks all elected officials to oppose SB 966.
SECTION 3. That copies of Resolution 2003 -XX of the City of Diamond Bar be
distributed to the following individuals, agencies, and/or organizations:
Gonsalves & Son
State Senator Bob Margett
State Assemblyman Bob Pacheco
PASSED, ADOPTED AND APPROVED this __________ day of .............. 2003.
Carol Herrera, Mayor
I, Nancy B. Whitehouse, Acting City Clerk, do hereby certify that the foregoing
Resolution was passed, adopted, and approved at a regular meeting of the City Council
of the City of Diamond Bar held on the ________ day of ............... 2003, by the
following vote:
AYES:
COUNCIL
MEMBERS:
NOES:
COUNCIL
MEMBERS:
ABSENT:
COUNCIL
MEMBERS:
ABSTAINED:
COUNCIL
MEMBERS:
Nancy B. Whitehouse,
Acting City Clerk
City of Diamond Bar
fact Department of Industrial Relations determination, even though the agency did not select the
(sub)contractor and had no contractual relationship with him.
SB 966 would completely and dramatically shift responsibility for compliance with prevailing wage
requirements away from contractors where it currently resides to local agencies.
Prepared by:
Ji arke
L islative Analyst
David A. Doyle
Deputy City Manager
r
RESOLUTION NO. 2003-
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DIAMOND BAR TO
OPPOSE SB 966 (ALARCON): PREVAILING WAGES ON
PUBLIC WORKS: CONTRACTOR"S COST
WHEREAS, California State Senate Bill 966 (Alarcon) would shift the responsibility for compliance
with prevailing wage requirements away from contractors to local agencies, and
WHEREAS, SB 966 would authorize a contractor to bring an action in court to recover any increased
costs from a local agency, and
WHEREAS, SB 966 imposes on local agencies the cost for prevailing wages and penalties in
circumstances where, through no fault of the local agency, a construction contractor or subcontractor
fails to pay prevailing wages to its workers, and
WHEREAS, SB 966 could cost local agencies millions of dollars a year in added costs and penalties,
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Diamond Bar OPPOSES
California State Senate Bill 966 (Alarcon) Prevailing Wages on Public Works: Contractor's Cost and
directs the following:
SECTION 1. That the City Council of the City of Diamond Bar adopt the Resolution and the City
Clerk shall certify to the adoption
SECTION 2. That the City Council of the City of Diamond Bar opposes SB 966 (Alarcon) and asks all
elected officials to oppose SB 966.
SECTION 3. That copies of Resolution 2003 -XX of the City of Diamond Bar be Distribute to the
following individuals, agencies, and/or organizations:
Gonsalves & Son
State Senator Bob Margett
State Assemblyman Bob Pacheco
PASSED, ADOPTED AND APPROVED this day of .2003.
Mayor
I, Nancy B. Whitehouse, Acting City Clerk, do hereby certify that the foregoing Resolution was
passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar
held on the _ day of , 2003, by the following vote:
AYES:
COUNCIL MEMBERS:
NOES:
COUNCIL MEMBERS:
ABSENT:
COUNCIL MEMBERS:
ABSTAINED:
COUNCIL MEMBERS:
Nancy B. Whitehouse,
Acting City Clerk
City of Diamond Bar
fact Department of Industrial Relations determination, even though the agency did not select the
(sub)contractor and had no contractual relationship with him.
SB 966 would completely and dramatically shift responsibility for compliance with prevailing wage
requirements away from contractors where it currently resides to local agencies.
Prepared by:
arke David A. Doyle
Le.gislative Analyst Deputy City Manager
r
RESOLUTION NO. 2003
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DIAMOND BAR TO
OPPOSE SB 966 (ALARCON): PREVAILING WAGES ON
PUBLIC WORKS: CONTRACTOR"S COST
WHEREAS, California State Senate Bill 966 (Alarcon) would shift the responsibility for compliance
with prevailing wage requirements away from contractors to local agencies, and
WHEREAS, SB 966 would authorize a contractor to bring an action in court to recover any increased
costs from a local agency, and
WHEREAS, SB 966 imposes on local agencies the cost for prevailing wages and penalties in
circumstances where, through no fault of the local agency, a construction contractor or subcontractor
fails to pay prevailing wages to its workers, and
WHEREAS, SB 966 could cost local agencies millions of dollars a year in added costs and penalties,
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Diamond Bar OPPOSES
California State Senate Bill 966 (Alarcon) Prevailing Wages on Public Works: Contractor's Cost and
directs the following:
SECTION 1. That the City Council of the City of Diamond Bar adopt the Resolution and the City
Clerk shall certify to the adoption
SECTION 2. That the City Council of the City of Diamond Bar opposes SB 966 (Alarcon) and asks all
elected officials to oppose SB 966.
SECTION 3. That copies of Resolution 2003 -XX of the City of Diamond Bar be Distribute to the
following individuals, agencies, and/or organizations:
Gonsalves & Son
State Senator Bob Margett
State Assemblyman Bob Pacheco
PASSED, ADOPTED AND APPROVED this day of , 2003.
Mayor
I, Nancy B. Whitehouse, Acting City Clerk, do hereby certify that the foregoing Resolution was
passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar
held on the —day of , 2003, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
Nancy B. Whitehouse,
Acting City Clerk
City of Diamond Bar
Agenda # 6_7
Meeting Date: Aucust 19, 2003
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
AGENDA REPORT
TITLE: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
SUPPORTING SB 196 (KUEHL) AMMENDI NG THE MAKE UP OF REGIONAL
WATER QUALITY CONTROL BOARDS.
RECOMMENDATION:
It is recommended that the City Council adopt the Resolution.
FISCAL IMPACT:
None
BACKGROUND / DISCUSSION:
This bill would clarify existing law regarding the make up of the State's nine regional water quality
control boards and those members appointed to represent municipal government. Existing law
provides that each regional board shall include one member who is "associated with a municipal
government." SB 196 would provide clarification that the individual appointed to this position is a
mayor or a city council member. This clarification would only apply at the next and subsequent
vacancies for this position.
The importance of including mayors or city council members on such bodies is reflected in other State
boards and commissions such as regional air quality boards and the Costal Commission. The work
of the regional boards is enhanced and strengthened when mayors and council members sit on the
boards and can bring their city perspective and expertise to the boards' deliberations. Also, city
council members are the closest to residents and therefore, the most accountabl a elected officials.
According to the League of Californ is Cities, only three of the nine current regional water quality
control boards include mayors or council members in the "associated with municipal government"
position, four include members who are not mayors or council members in this slot and two are
vacant.
SB 196 (Kuehl) Regional Water Quality Control Boards is supported by the League of California
Cities and the Sanitation Districts of Los Angeles County.
Prepared by:
Jim Clarke, Legislative Analyst
RESOLUTION NO. 2003-
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF DIAMOND BAR TO SUPPORT SB 196 (KUEHL) REGIONAL WATER
QUALITY CONTROL BOARDS: MUNICIPAL MEMBERS
WHEREAS, California State Sena to Bill 196 (Kuehl) would clarify existing law regarding
the composition of the State's nine regional water quality control boards and those
members appointed to represent municipal government, and
WHEREAS, SB 196 would provide clarification that the individual appointed to the
position "associated with a municipal government" on each board shall be a mayor or
city council member, and
WHEREAS, the importance of including mayors and city council members on such
boards is reflected on other State boards and commissions including the Costal
Commission and the regional airquality control boards, and
WHEREAS, the work of the regional water quality control boards would be enhanced
and strengthened with the appoint ments of mayors or city council members,
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Diamond
Bar SUPPORTS California State Senate Bill 196 (Kuehl) Regional Water Quality
Control Boards: Municipal Members and directs the following:
SECTION 1. That the City Council of the City of Diamond Bar shall adopt the
Resolution and the City Clerk shall certify to the adoption.
SECTION 2. That the City Council of the City of Diamond Bar supports SB 196 (Kuehl)
and asks all elected officials to support SB 196.
SECTION 3. That copies of Resolution 2003 -XX of the City of Diamond Bar be
distributed to the following individuals, agencies, and/or organizations:
League of California Cities
California Association of Contract Cities
Gonsalves & Son
State Senator Bob Margett
State Assemblyman Bob Pacheco
PASSED, ADOPTED, AND APPROVED this ________ day of_____________ , 2003
Ca ro I Herrera, Mayor
I, Nancy B. Whitehouse, Acting City Clerk, do hereby certify that the foregoing
Resolution was passed, adopted, and approved at a regular meeting of the City Council
of the City of Diamond Bar held on the _____ day of ____________ ___, 2003, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
Nancy B. Whitehouse
Acting City Clerk
City of Diamond Bar
SB 196 (Kuehl) Regional Water Quality Control Boards is supported by the League of California
Cities and the Sanitation Districts of Los Angeles County.
Prepared by:
p �
Jim,larke, Legislative Analyst
RESOLUTION NO. 2003-
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF DIAMOND BAR TO SUPPORT SB 196 (KUEHL) REGIONAL WATER
QUALITY CONTROL BOARDS: MUNICIPAL MEMBERS
WHEREAS, California State Senate Bill 196 (Kuehl) would clarify existing law regarding
the composition of the State's nine regional water quality control boards and those
members appointed to represent municipal government, and
WHEREAS, SB 196 would provide clarification that the individual appointed to the
position "associated with a municipal government" on each board shall be a mayor or
city council member, and
WHEREAS, the importance of including mayors and city council members on such
boards is reflected on other State boards and commissions including the Costal
Commission and the regional air quality control boards, and
WHEREAS, the work of the regional water quality control boards would be enhanced
and strengthened with the appointments of mayors or city council members,
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Diamond
Bar SUPPORTS California State Senate Bill 196 (Kuehl) Regional Water Quality
Control Boards: Municipal Members and directs the following:
SECTION 1. That the City Council of the City of Diamond Bar shall adopt the
Resolution and the City Clerk shall certify to the adoption.
SECTION 2. That the City Council of the City of Diamond Bar supports SB 196 (Kuehl)
and asks all elected officials to support SB 196.
SECTION 3. That copies of Resolution 2003 -XX of the City of Diamond Bar be
distributed to the following individuals, agencies, and/or organizations:
League of California Cities
California Association of Contract Cities
Gonsalves & Son
State Senator Bob Margett
State Assemblyman Bob Pacheco
PASSED, ADOPTED, AND APPROVED this day of , 2003.
Carol Herrera, Mayor
I, Nancy B. Whitehouse, Acting City Clerk, do hereby certify that the foregoing
Resolution was passed, adopted, and approved at a regular meeting of the City Council
of the City of Diamond Bar held on the day of , 2003, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED:COUNCIL MEMBERS:
Nancy B. Whitehouse
Acting City Clerk
City of Diamond Bar
SB 196 (Kuehl) Regional Water Quality Control Boards is supported by the League of California
Cities and the Sanitation Districts of Los Angeles County.
Prepared by:
Jim (Clarke, Legislative Analyst
RESOLUTION NO. 2003
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF DIAMOND BAR TO SUPPORT SB 196 (KUEHL) REGIONAL WATER
QUALITY CONTROL BOARDS: MUNICIPAL MEMBERS
WHEREAS, California State Senate Bill 196 (Kuehl) would clarify existing law regarding
the composition of the State's nine regional water quality control boards and those
members appointed to represent municipal government, and
WHEREAS, SB 196 would provide clarification that the individual appointed to the
position "associated with a municipal government" on each board shall be a mayor or
city council member, and
WHEREAS, the importance of including mayors and city council members on such
boards is reflected on other State boards and commissions including the Costal
Commission and the regional air quality control boards, and
WHEREAS, the work of the regional water quality control boards would be enhanced
and strengthened with the appointments of mayors or city council members,
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Diamond
Bar SUPPORTS California State Senate Bill 196 (Kuehl) Regional Water Quality
Control Boards: Municipal Members and directs the following:
SECTION 1. That the City Council of the City of Diamond Bar shall adopt the
Resolution and the City Clerk shall certify to the adoption.
SECTION 2. That the City Council of the City of Diamond Bar supports SB 196 (Kuehl)
and asks all elected officials to support SB 196.
SECTION 3. That copies of Resolution 2003 -XX of the City of Diamond Bar be
distributed to the following individuals, agencies, and/or organizations:
League of California Cities
California Association of Contract Cities
Gonsalves & Son
State Senator Bob Margett
State Assemblyman Bob Pacheco
PASSED, ADOPTED, AND APPROVED this day of , 2003.
Carol Herrera, Mayor
I, Nancy B. Whitehouse, Acting City Clerk, do hereby certify that the foregoing
Resolution was passed, adopted, and approved at a regular meeting of the City Council
of the City of Diamond Bar held on the day of , 2003, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
Nancy B. Whitehouse
Acting City Clerk
City of Diamond Bar
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
Agenda # 7_1
Meeting Date: August 19, 2003
AGENDA REPORT
TITLE: ADOPT RESOLUTION NO. 2003 -XX: FINDING DIAMOND BAR IN CONFORMANCE
WITH THE CONGESTION MANAGEMENT PROGRAM (CMP) AND ADOPTING THE
CMP LOCAL IMPLEMENTATION REPORT
RECOMMENDATION:
Open the public hearing, receive testimony, close the public hearing, and adopt Resolution No. 2003 -
XX.
FINANCIAL SUMMARY:
Diamond Bar receives funding from various sources including Federal and State programs. Gas tax
funds received from the State are used for our operations and Capital Improvement Projects (CIP).
The CMP requests an annual report from the City outlining our compliance with the Los Angeles
County Congestion Management Program. If the City does not comply with the requirements, the
State may withhold funds.
BACKGROUND/DISCU SSION:
In 1989, the State legislature passed Assembly Bill 471 which established the Congestion
Management Program (CMP) to address congestion relief and the diminishing quality of life occurring
in many communities. In June 1990, CMP requirements became effective with the approval of
Proposition 111. In June 2002, the Los Angeles County Metropolitan Transportation Authority (MTA),
acting as the County's Congestion Management Agency, adopted the 2002 Congestion Management
Program update.
The CMP requires jurisdictions to adopt a Local Implementation Report (LIR) and submit it to the
MTA. The Congestion Management Program's reporting is intended to monitor the City's success in
balancing traffic congestion impacts due to growth (debits) with transportation improvements (credits).
Debit and credit point values are established bythe CMP. Transportation improvement credits should
exceed the development activity debits. Those jurisdictions with negative balances are not in
compliance with the CMP.
Tool -box strategies for credits include the following:
• Land Use (i.e. a child day care center in an office building)
• Capital Improvement Projects (i.e. intersection modifications, bicycle paths or lanes, and
arterial center medians)
• Transit Claims (i.e. transit fare subsidy)
• Transportation Demand Management (i.e. Remote Access Locations that are pre -approved
by the MTA)
Diamond Bar's current credit balance of 65,719 is a result of our cumulative and collective efforts. For
the reporting period between June 1, 2002 and May 31, 2003, 371 debits were generated due to
construction and demolition activities. These were generated by 16 new single-family residences
located in the Country Estates, Crystal Ridge, and Pulte; and by an industrial and office project on
Lycoming Street for South Coast Cabinets. This year transportation improvement credits were
generated mostly by the increased usage of the City's website. Atotal of 13,177 credits were earned.
The City of Diamond Bar remains in compliance with the 2002 CMP as described in the following
calculation:
Total congestion impacts due to growth (371)
Total transportation improvements 13,177
Subtotal current credits 12,506
Carry over credit from Last Year's Report 65.719
New Credit Balance 78,525
Prepared By: Linda Kay Smith, Development Services Assistant
Attachments:
1. Resolution 2003 -XX
2. City of Diamond Bar 2003 Congestion Management Program Local Implementation Report
Reviewed by:
David G. Liu James DeStefano
Director of Public Works Deputy City Manager
2
RESOLUTION NO. 2003 -XX
A RESOLUTION OF THE DIAMOND BAR CITY COUNCIL FINDING THE CITY OF
DIAMOND BAR IN CONFORMANCE WITH THE CONGESTION MANAGEMENT
PROGRAM (CMP) AND ADOPTING THE CMP LOCAL IMPLEMENTATION REPORT,
IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 65089
A. RECITALS.
(i) The Los Angeles County Metropolitan Transportation Authority ("MTA"), acting
as the Congestion Management Agency for Los Angeles County, adopted the adopted the 2002
Congestion Management Program in June 2002; and
(ii) The adopted CMP requires that MTA annually determine that the County and
cities within the County are conforming to all CMP requirements; and
(iii) The adopted CMP requires submittal to the MTA of the CMP local
implementation report by September 1, 2003; and
(iv) The City Council of the City of Dia mond Bar held a noticed public hearing on
August 19, 2003.
B. RESOLUTION.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES
HEREBY RESOLVE AS FOLLOWS:
Section 1. That the City Council has taken all of the following actions and that the City of
Diamond Bar is in conformance with all applicable requirement s of the 2002 CMP.
By June 15, of odd -numbered years, the City of Diamond Bar conducted the annual traffic
counts and calculated levels of service for selected arterial intersections, consistent with the
requirements identified in the CMP Highway and Roadway System Chapter.
The City of Diamond Bar has locally adopted and continues to implement a transportation
demand management ordinance; consistent with the minimum requirements identified in the CMP
Transportation Demand Management Chapter.
The City of Diamond Bar has locally adopted and continues to implement a land use analysis
program, consistent with the minimum requirements identified in the CMP Land Use Analysis
Program Chapter.
The City of Diamond Bar has adopted a Loca I Implementation Report, attached hereto and
made a part hereof, consistent with the requirements identified in the CMP. This report balances
traffic congestion impacts due to growth within the City of Diamond Bar with transportation
3
improvements, and demonstrates that the City of Diamond Bar is meeting its responsibilities under
the Countywide Deficiency Plan.
SECTION 2. That the City Clerk shall certify to the adoption of this Resolution and shall
forward a copy of this Resoluti on to the Los Angeles County Metropol itan Transportation Authority.
PASSED, APPROVED AND ADOPTED THIS 19th DAY OF AUGUST 2003.
Carol Herrera
MAYOR
I, NANCY WHITEHOUSE, Acting City Clerk of the City of Diamond Bar, do hereby certify that
the foregoing Resolution was passed, adopted and approved ata regular meeting of the City Council
of the City of Diamond Bar held on 19th day of August, 2003, by the following vote:
AYES:
COUNCIL
MEMBERS:
NOES:
COUNCIL
MEMBERS:
ABSENT:
COUNCIL
MEMBERS:
ABSTAINED:
COUNCIL
MEMBERS:
ATTEST:
Nancy Whitehouse, Acting City Clerk
City of Diamond Bar
4
CITY COUNCIL
Agenda # 7_Z
Meeting Date: August 19, 2003
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
r
VIA: Linda C. Lowry, City Manager!
TITLE: ADOPT RESOLUTION NO. 2003 -XX: FINDING DIAMOND BAR IN CONFORMANCE
WITH THE CONGESTION MANAGEMENT PROGRAM (CMP) AND ADOPTING THE
CMP LOCAL IMPLEMENTATION REPORT
RECOMMENDATION:
Open the public hearing, receive testimony, close the public hearing, and adopt Resolution No. 2003 -
XX.
FINANCIAL SUMMARY:
Diamond Bar receives funding from various sources including Federal and State programs. Gas tax
funds received from the State are used for our operations and Capital Improvement Projects (CIP).
The CMP requests an annual report from the City outlining our compliance with the Los Angeles
County Congestion Management Program. If the City does not comply with the requirements, the
State may withhold funds.
BACKGROUND/DISCUSSION:
In 1989, the State legislature passed Assembly Bill 471 which established the Congestion
Management Program (CMP) to address congestion relief and the diminishing quality of life occurring
in many communities. In June 1990, CMP requirements became effective with the approval of
Proposition 111. In June 2002, the Los Angeles County Metropolitan Transportation Authority (MTA),
acting as the County's Congestion Management Agency, adopted the 2002 Congestion Management
Program update.
The CMP requires jurisdictions to adopt a Local Implementation Report (LIR) and submit it to the
MTA. The Congestion Management Program's reporting is intended to monitor the City's success in
balancing traffic congestion impacts due to growth (debits) with transportation improvements (credits).
Debit and credit point values are established by the CMP. Transportation improvement credits should
exceed the development activity debits. Those jurisdictions with negative balances are not in
compliance with the CMP.
Tool -box strategies for credits include the following:
• Land Use (i.e. a child day care center in an office building)
• Capital Improvement Projects (i.e. intersection modifications, bicycle paths or lanes, and
arterial center medians)
• Transit Claims (i.e. transit fare subsidy)
• Transportation Demand Management (i.e. Remote Access Locations that are pre -approved
by the MTA)
Diamond Bar's current credit balance of 65,719 is a result of our cumulative and collective efforts. For
the reporting period between June 1, 2002 and May 31, 2003, 371 debits were generated due to
construction and demolition activities. These were generated by 16 new single-family residences
located in the Country Estates, Crystal Ridge, and Pulte; and by an industrial and office project on
Lycoming Street for South Coast Cabinets. This year transportation improvement credits were
generated mostly by the increased usage of the City's website. A total of 13,177 credits were earned.
The City of Diamond Bar remains in compliance with the 2002 CMP as described in the following
calculation:
Total congestion impacts due to growth (371)
Total transportation improvements 13.177
Subtotal current credits 12,806
Carry over credit from Last Year's Report 65,719
New Credit Balance 78,525
Prepared By: Linda Kay Smith, Development Services Assistant
Attachments:
1. Resolution 2003 -XX
2. City of Diamond Bar 2003 Congestion Management Program Local Implementation Report
Reviewed,O-y;--
D4�vid4grLiu
Director of Public Works
A1,4- -�')
James DeStel ano
Deputy City nager
2
RESOLUTION NO. 2003 -XX
A RESOLUTION OF THE DIAMOND BAR CITY COUNCIL FINDING THE CITY OF
DIAMOND BAR IN CONFORMANCE WITH THE CONGESTION MANAGEMENT
PROGRAM (CMP) AND ADOPTING THE CMP LOCAL IMPLEMENTATION REPORT,
IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 65089
A. RECITALS.
(i) The Los Angeles County Metropolitan Transportation Authority ("MTA"), acting
as the Congestion Management Agency for Los Angeles County, adopted the adopted the 2002
Congestion Management Program in June 2002; and
(ii) The adopted CMP requires that MTA annually determine that the County and
cities within the County are conforming to all CMP requirements; and
(iii) The adopted CMP requires submittal to the MTA of the CMP local
implementation report by September 1, 2003; and
(iv) The City Council of the City of Diamond Bar held a noticed public hearing on
August 19, 2003.
B. RESOLUTION.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES
HEREBY RESOLVE AS FOLLOWS:
Section 1. That the City Council has taken all of the following actions and that the City of
Diamond Bar is in conformance with all applicable requirements of the 2002 CMP.
By June 15, of odd -numbered years, the City of Diamond Bar conducted the annual traffic
counts and calculated levels of service for selected arterial intersections, consistent with the
requirements identified in the CMP Highway and Roadway System Chapter.
The City of Diamond Bar has locally adopted and continues to implement a transportation
demand management ordinance; consistent with the minimum requirements identified in the CMP
Transportation Demand Management Chapter.
The City of Diamond Bar has locally adopted and continues to implement a land use analysis
program, consistent with the minimum requirements identified in the CMP Land Use Analysis
Program Chapter.
The City of Diamond Bar has adopted a Local Implementation Report, attached hereto and
made a part hereof, consistent with the requirements identified in the CMP. This report balances
traffic congestion impacts due to growth within the City of Diamond Bar with transportation
improvements, and demonstrates that the City of Diamond Bar is meeting its responsibilities under
the Countywide Deficiency Plan.
SECTION 2. That the City Clerk shall certify to the adoption of this Resolution and shall
forward a copy of this Resolution to the Los Angeles County Metropolitan Transportation Authority.
PASSED, APPROVED AND ADOPTED THIS 19th DAY OF AUGUST 2003.
Carol Herrera
MAYOR
I, NANCY WHITEHOUSE, Acting City Clerk of the City of Diamond Bar, do hereby certify that
the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council
of the City of Diamond Bar held on 19th day of August, 2003, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAINED
ATTEST:
COUNCIL MEMBERS:
COUNCIL MEMBERS:
COUNCIL MEMBERS:
COUNCIL MEMBERS:
Nancy Whitehouse, Acting City Clerk
City of Diamond Bar
CITY OF DIAMOND BAR Date Prepared: 13 -Aug -03
2003 CMP Local Implementation Report
Report Period: JUNE 1, 2002 - MAY 31, 2003
Contact: David G. Liu, Director of Public Works
Phope Number: (909) 839-7041
CONGESTION MANAGEMENT PROGRAM
FOR LOS ANGELES COUNTY
1. Total Current Congestion Mitigation Goal
[from Section IJ
.................. (371
Exempted Dwelling Units 0
Exempted Non-residential sq. ft. (in 1,000s) 0
2• Transportation Improvements Credit Claims
[from Section II) 13,177
Land Use Strategy Claims 0
Capital Improvement Claims 0
Transit Claims 0
TDM Claims 2 Sttategy.32l0isaulomaticalh'dlci
make sure to include Tab 10, -TDM CI
Total Strategies Claimed 2
Subtotal Current Credit (Goal) .................. 12.sos
3. Carryover Credit from Last Year's (2001)
Local Implementation Report .................. 65,71
Net Deficiency Plan Credit Balance:
2003 LIR 081203 (1. Def Plan Sum)
Section I, Page 1
CITY OF DIAMOND BAR Date Prepared: 13-Aug-03
2003 CMP Local Implementation Report
Report Period: JUNE 1, 2002 - MAY 31, 2003
SECTION 11.e - TDM CREDIT CLAIMS
Total TDM Projects 2 Tota_ I TDMCredit (Points): 13,177
1
:lNo
CMP TDM Ordinance36.07 1000 gsf
Non-Residential building permits issued, as reported in Section 1
other description/entries required for this strategy. This is already done for you.
16 17 18 19 20 21 22 23 24
0.30 11 n/° /a n/a 100 3 Na 100% 11
°
1 2Pm
emote Access to Gov't Info/Transactions 5. Sco
2 354.00amond Bar-on-line, site pe. 6. Units:
anter zero( 0) if question does notapply:
12,324 daily log-in
7. Total employees in program: 0
8. Total employers: 0
9. Operator of Transit Service: 0
10. Percent of Total Fare Subsidized: 0%
11. Net Gain avg monthly participants: 9,404
City telecommunications services offered to residents,
businesses, Municipal Code inquiries, job applications and
opportunities. Personal computers can be used for
communication with City Council and City departments.
12. Facility/Center Address: Upgrades to system in 2002-2003.
13. Daily Parking Rate: $0.00
14. Fee Increase: $0.00
15. Other Info:
16 17 18 19 20 21 22 23 24
1 40 17 254 1995 $4 000 100% B-2 4088 100% 13,166
2003 LIR 081203 (10. TDM Claims)
Section Il.e, Page 1
Agenda # 7_1
Meeting Date: August 19, 2003
CITY COUNCIL �,_ �,"y AGENDA REPORT
TO:
Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: ADOPT RESOLUTION NO. 2003 -XX: FINDING DIAMOND BAR IN CONFORMANCE
WITH THE CONGESTION MANAGEMENT PROGRAM (CMP) AND ADOPTING THE
CMP LOCAL IMPLEMENTATION REPORT
RECOMMENDATION:
Open the public hearing, receive testimony, close the public hearing, and adopt Resolution No. 2003 -
XX.
FINANCIAL SUMMARY:
Diamond Bar receives funding from various sources including Federal and State programs. Gas tax
funds received from the State are used for our operations and Capital Improvement Projects (CIP).
The CMP requests an annual report from the City outlining our compliance with the Los Angeles
County Congestion Management Program. If the City does not comply with the requirements, the
State may withhold funds.
BACKGROUND/DISCUSSION:
In 1989, the State legislature passed Assembly Bill 471 which established the Congestion
Management Program (CMP) to address congestion relief and the diminishing quality of life occurring
in many communities. In June 1990, CMP requirements became effective with the approval of
Proposition 111. In June 2002, the Los Angeles County Metropolitan Transportation Authority (MTA),
acting as the County's Congestion Management Agency, adopted the 2002 Congestion Management
Program update.
The CMP requires jurisdictions to adopt a Local Implementation Report (LIR) and submit it to the
MTA. The Congestion Management Program's reporting is intended to monitor the City's success in
balancing traffic congestion impacts due to growth (debits) with transportation improvements (credits).
Debit and credit point values are established by the CMP. Transportation improvement credits should
exceed the development activity debits. Those jurisdictions with negative balances are not in
compliance with the CMP.
1
Tool -box strategies for credits include the following:
• Land Use (i.e. a child day care center in an office building)
• Capital Improvement Projects (i.e. intersection modifications, bicycle paths or lanes, and
arterial center medians)
• Transit Claims (i.e. transit fare subsidy)
• Transportation Demand Management (i.e. Remote Access Locations that are pre -approved
by the MTA)
Diamond Bar's current credit balance of 65,719 is a result of our cumulative and collective efforts. For
the reporting period between June 1, 2002 and May 31, 2003, 371 debits were generated due to
construction and demolition activities. These were generated by 16 new single-family residences
located in the Country Estates, Crystal Ridge, and Pulte; and by an industrial and office project on
Lycoming Street for South Coast Cabinets. This year transportation improvement credits were
generated mostly by the increased usage of the City's website. A total of 13,177 credits were earned.
The City of Diamond Bar remains in compliance with the 2002 CMP as described in the following
calculation:
Total congestion impacts due to growth (371)
Total transportation improvements 13,177
Subtotal current credits 12,806
Carry over credit from Last Year's Report 65,719
New Credit Balance 78,525
Prepared By: Linda Kay Smith, Development Services Assistant
Attachments:
1. Resolution 2003 -XX
2. City of Diamond Bar 2003 Congestion Management Program Local Implementation Report
David4'Liu James DeSte
Director of Public Works Deputy City
2
RESOLUTION NO. 2003 -XX
A RESOLUTION OF THE DIAMOND BAR CITY COUNCIL FINDING THE CITY OF
DIAMOND BAR IN CONFORMANCE WITH THE CONGESTION MANAGEMENT
PROGRAM (CMP) AND ADOPTING THE CMP LOCAL IMPLEMENTATION REPORT,
IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 65089
A. RECITALS.
(i) The Los Angeles County Metropolitan Transportation Authority ("MTA"), acting
as the Congestion Management Agency for Los Angeles County, adopted the adopted the 2002
Congestion Management Program in June 2002; and
(ii) The adopted CMP requires that MTA annually determine that the County and
cities within the County are conforming to all CMP requirements; and
(iii) The adopted CMP requires submittal to the MTA of the CMP local
implementation report by September 1, 2003; and
(iv) The City Council of the City of Diamond Bar held a noticed public hearing on
August 19, 2003.
B. RESOLUTION.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES
HEREBY RESOLVE AS FOLLOWS:
Section 1. That the City Council has taken all of the following actions and that the City of
Diamond Bar is in conformance with all applicable requirements of the 2002 CMP.
By June 15, of odd -numbered years, the City of Diamond Bar conducted the annual traffic
counts and calculated levels of service for selected arterial intersections, consistent with the
requirements identified in the CMP Highway and Roadway System Chapter.
The City of Diamond Bar has locally adopted and continues to implement a transportation
demand management ordinance; consistent with the minimum requirements identified in the CMP
Transportation Demand Management Chapter.
The City of Diamond Bar has locally adopted and continues to implement a land use analysis
program, consistent with the minimum requirements identified in the CMP Land Use Analysis
Program Chapter.
The City of Diamond Bar has adopted a Local Implementation Report, attached hereto and
made a part hereof, consistent with the requirements identified in the CMP. This report balances
traffic congestion impacts due to growth within the City of Diamond Bar with transportation
improvements, and demonstrates that the City of Diamond Bar is meeting its responsibilities under
the Countywide Deficiency Plan.
SECTION 2. That the City Clerk shall certify to the adoption of this Resolution and shall
forward a copy of this Resolution to the Los Angeles County Metropolitan Transportation Authority.
PASSED, APPROVED AND ADOPTED THIS 19th DAY OF AUGUST 2003.
Carol Herrera
MAYOR
I, NANCY WHITEHOUSE, Acting City Clerk of the City of Diamond Bar, do hereby certify that
the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council
of the City of Diamond Bar held on 19th day of August, 2003, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
Nancy Whitehouse, Acting City Clerk
City of Diamond Bar
CITY OF DIAMOND BAR Date Prepared: 13 -Aug -03
2003 CMP Local Implementation Report
Report Period: JUNE 1, 2002 - MAY 31, 2003
Contact: David G. Liu, Director of Public Works
Phor+e Number: (909) 839-7041
CONGESTION MANAGEMENT PROGRAM
FOR LOS ANGELES COUNTY
11 DEFICIENCY PLAN STATUS S UMMARY
1. Total Current Congestion Mitigation Goal
[from Section I] .................. (371)
Exempted Dwelling Units 0
Exempted Non-residential sq. ft. (in 1,OOOs) 0
2. Transportation Improvements Credit Claims
[from Section II] .................. 13,177
Land Use Strategy Claims 0
Capital Improvement Claims 0
Transit Claims 0
TDM Claims 2
Total Strategies Claimed 2
Subtotal Current Credit (Goal) .................. 12,806
3. Carryover Credit from Last Year's (2001)
Local Implementation Report .................. 65,719
Net Deficiency Plan Credit Balance: .................. 78,525
egy a 321.0 is autos aticalty cola
e sure to include Tab 10, 'TDM Cl
2003 LIR 081203 (1. Def Plan Sum) Section I, Page 1
CITY OF DIAMOND BAR
2003 CMP Local Implementation Report
Report Period: JUNE 1, 2002 - MAY 31, 2003
SECTION II.e - TDM CREDIT CLAIMS
Total TDM Projects:
1
321.0
I
13,177
36.07 1000 gsf
Non-Residential building permits issued, as reported in Section I
No other description/entries required for this strategy. This is already done for you.
CMP TDM Ordinance
16 17 18 19 20 2122 23 24
0.30 11 n/a n/a 100% 3 n/a 100% 11
1
2 3 Remote Access to Gov't Info/Transactions 5. Scope:
6. Units:
2 354.00 4 Diamond Bar-on-line, web-site 12,324 daily log-in
Enter zero ( 0) if question does not apply:
7. Total employees In program: 0
8. Total employers: 0
9. Operator of Transit Service: 0
10. Percent of Total Fare Subsidized: 0%
11. Net Gain avg monthly participants: 9,404
City telecommunications services offered to residents,
businesses, Municipal Code inquiries, job applications and
opportunities. Personal computers can be used for
communication with City Council and City departments.
12. Facility/Center Address: Upgrades to system in 2002-2003.
13. Daily Parking Rate: $0.00
14. Fee Increase: $0.00
15. Other Info:
16
17
18
19
20
21
22
23
24
1.40 17,254 1995 $4,000 100% B-2 4088 100% 13,166
Date Prepared: 13-Aug-03
2 ITotal TDMCredit (Points):
2003 LIR 081203 (10. TDM Claims) Section Il.e, Page 1
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
Agenda Item - Study Session & 8.1
Meeting Date: August 19, 2003
AGENDA REPORT
TITLE: DISCUSSION AND DIRECTION OF MINUTE POLICY.
RECOMMENDATION: Direct staff as appropriate.
FINANCIAL IMPACT: There is no financial implication associated with this consideration .
BACKGROUND: At their meeting of August 5, 2003, the City Council requested an opportunity to
discuss the minute policy.
PREPARED BY: Nancy B. Whitehouse, Acting City Clerk
REVIEWED BY:
Deputy City Manager