HomeMy WebLinkAbout7/15/2003Study Session No. 1
Agenda # 6.12
Meeting Date: July 15, 2003
CITY COUNCIL AGENDA REPORT
TO: Honorable Mayor and Members of tl}e City Council
VIA: Linda C. Lowry, City Manage n�,V
TITLE: Amendment of Certificate/Recognition Policy
RECOMMENDATION: Review the proposed amendment and direct staff.
FINANCIAL_ IMPACT: None.
BACKGROUND: In 1990 the City adopted a policy, "PRESENTATION OF CERTIFICATES,
PLAQUES, AND CITY TILES BY CITY COUNCIL".
Over time, however, practices have varied with regard to the manner and extent to which
individual Council members have directed the preparation of certificates and plaques.
Sometimes the recognition is made by one or more Council members.
To facilitate discussion and to adapt the policy to reflect current practices, an amended policy
has been drafted and attached.
POLICY AND PROCEDURE ------------------------------------------------------------------------------------------ NO. C-3
CITY OF DIAMOND BAR
POLICY AND PROCEDURE
Number: C-3
Authority: city council Minute order
Effective: April 17, 1990
Revised: Proposed .7u l y 15. 2003
PRESENTATION OF CERTIFICATES, PLAOUES AND
CITY TILES BY CITY COUNCIL T<
1. Purpose
To avoid confusion/conflicts in recognizing individuals/businesses for outstanding
achievements or honors attained by said individuals/businesses. To establish a
process for the creation of certificates and plaques at the direction o
individual City Council members.
2. Provisions for City recognition
When an individual/business is to be honored by the City, the following
guidelines will be followed in determining whether such honor merits a certificate,
plaque or City Tile. The guidelines are flexible inasmuch as the Mayor has the
discretion of awarding a different recognition than that indicated by the
guidelines. A City Tile is considered a very prestigious and honored award and,
as such, shall not be given out as often as certificates or plaques are awarded.
In establishing this policy, the following guidelines are provided for council/staff to
be used in determining the appropriate recognition to be presented:
a) Certificates shall be awarded in the following instances:
- Attainment of Eagle Scout;
- Attainment of No. One in CIF - high school sports;
- Attainment of No. One in Region - league sports;
- Formation of leagues or volunteer committees/commissions for the
purpose of serving the community as a whole;
- Any other achievement which, in the Mayor's discretion, merits a
certificate.
b) Plaques shall be awarded in the following instances:
- An individual retiring after providing service to the community as a
whole;
- A citizen achieving something outstanding;
POLICY AND PROCEDURE
NO. C-3
New charity -type business opening within the City and operating or
achieving something significant in aiding the community as a whole;
- Volunteer of the year;
- Employee of the year — City personnel;
- Chamber of Commerce President;
- Newly -incorporated cities;
- Any other achievement which, in the Mayor's discretion, merits a
Plaque.
c) City Tiles shall be awarded in the following instances:
- Citizen of the year;
- Officer and/or Firefighter of the year;
- Miss Diamond Bar;
- Honorable retirement of City employee after a minimum of five
years' service to the City;
- Recognition of visiting dignitaries;
- Recognition of Sister City representatives/dignitaries;
- Honorable completion of office by a Council Member;
- Any other achievement which, in the Mayor's discretion, merits a
City Tile.
Study Session #2
Agenda # 6.7
Meeting Date: April 2, 2002
CITY COUNCIL AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
4ULA6
TITLE: Consideration of Resolution No. 2003 -XX Amending "City Council Standards of
Operation", Resolution 96-28 with regard to "Use of City Media"
RECOMMENDATION: It is recommended that the titled resolution be approved to clarify the
standard of use of individualized stationery, or stationery marked as "from the desk of'.
FINANCIAL IMPACT: The act of supporting this action has no cost.
BACKGROUND: Over the years the Council has adopted and amended policies to set forth
standards of acceptable conduct for themselves, staff, and appointees. A number of resolutions have
been adopted over the years to assist in stating expected norms for use of property, staff resources,
and other mediums available to City officials. At the direction of the City Council, staff is currently
assisting a Council Sub -committee with the preparation of a draft Code of Ethical Conduct. In the
meantime, however, it has come to the attention of Council and staff that a clear policy has never
been created to address the use of individualized stationery ("from the desk of") versus the use of
City letterhead...
Upon review of the current "City Council Standards of Operation" as set forth in Resolution 96-28, it
appears that the inclusion of language referring to individualized stationery, which did not exist at the
time of the last amendment to the standards, will clarify questions about how the stationery may be
used to avoid violating Council policy.
DISCUSSION: "City Media" has been defined as "City letterhead, official stationery, any document to
which the City logo or insignia is unofficially affixed ..." or any "medium of communication which
appears to be an official communication of the City."
The limitations on the use of "City Media" are that the "City Media shall be used solely: 1) by City staff
in the usual course of conducting official City business, or 2) only upon prior approval of the City
Council at a regularly -convened meeting of the City Council by the City Council as a body or any
individual member of the Council for official City business."
The existing standard only excludes business cards from the aforementioned use limitations. It is
arguable that the use of individual stationary is precluded under the resolution without full Council
approval.
It is recommended that the exclusion be amended to include the individualized or "from the desk of
stationery. The attached resolution adds this language and removes the "Sidewalk City Hall"
reference since the incidents related to this language appear to no longer occur in the City.
Attachments: Proposed Resolution
Resolution 96-28
RESOLUTION NO. 2003-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
AMENDING "SECTION 8. USE OF CITY MEDIA" OF RESOLUTION NO. 96-289
"ESTABLISHING CITY COUNCIL STANDARDS OF OPERATION"
WHEREAS, business practices and common customs will change from time to
time, and
WHEREAS, the City Council has established standards to define the roles,
responsibilities, and expectations of each other and staff with regard to day to day
operations, and
WHEREAS, periodic review of these standards allows agreement upon expected
conduct, and
WHEREAS, it is apparent that clarity is needed in the area of the standards for
the use of City Media in order to account for the creation and use of individualized
Council stationery, and
WHEREAS, "Sidewalk City Hall" mentioned in the resolution no longer occurs.
NOW THEREFORE, BE IT RESOLVED by the City of Diamond Bar that No. 96-
28, Section 8. be amended as follows:
Section 8. USE OF CITY MEDIA
A. "`City Media" means City letterhead, official stationery, and document to which the
City logo or insignia is unofficially affixed, " ", the use of City -
owned equipment for the electronic transmission of information and any other
instrumentality or medium of communication which appears to be an official
communication of the City. "City Media" shall not include business cards or
individualized City Council stationery.
PASSED, APPROVED, AND ADOPTED this day of , 2003.
Mayor Herrera
I, Nancy Whitehouse, Acting City Clerk of the City of Diamond Bar, do hereby certify
that the foregoing Resolution was passed, approved, and adopted at a regular meeting
of the City Council of the City of Diamond Bar held on day of
2003, by the following Roll Call vote:
AYES:COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
Nancy Whitehouse, Acting City Clerk
RESOLUTION NO. 96-28
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
ESTABLISHING CITY COUNCIL STANDARDS OF OPERATION AND
REPEALING RESOLUTION NOS. 91-71 AND 91-71A IN 'THEIR ENTIRETY
WHEREAS, it is important to the successful operation of any public organization that
standards be established to define the roles, responsibilities, and expectations of the governing
board and staff in the operation of the organization; and
WHEREAS, the establishment of standards by the City Council will promote understand-
ing and trust among members of the City Council and staff concerning their roles, responsibilities,
and expectations for the operation of the City; and
WHEREAS, the establishment and periodic review of these City Council policy standards
will assist new members of the City Council to better understand their role and responsibilities as
Council Members.
NOW, THEREFORE, BE IT RESOLVED by the City of Diamond Bar as follows:
CITY COUNCIL NORMS OF OPERATION
Section 1. OPERATION OF CITY COLNCEL MEETINGS
A. The Council shall meet the first and third Tuesdays of each month, commencing at
6:30 p.m. If the Council desires to proceed past 11:00 p.m., the Council, at 10:45 p.m.,
will determine which issues will be completed at that meeting and which items will be
continued to the next Tuesday meeting.
B. Public Comments are to be scheduled for 6:30 p.m., immediately following the Flag
Salute, Roll Call, and Special Presentations, Certificates, Proclamations.
C. No action is to be taken on items raised under Public Comments. Besides oral requests,
citizens may also be requested to put concerns in writing, if that item(s) is to be agendized,
for a later Council meeting date, at the discretion of the Council and City Manager.
D. At the beginning of the meeting, if there are a number of people requesting to speak on a
particular subject under Public Comments, the Mayor may request that there be a spokes-
person and that the others limit their comments, speak at the end of the meeting, or
contact Council or City Manager. This does not apply to scheduled agenda items.
E. In order to ensure that all members of the public have an opportunity to speak, pertaining
to issues that are not on the meeting agenda, and that the Council is able to complete the
public's business, there shall be a five-minute limitation on comments by the public unless
96-28
COUNCIL STANDARDS
Page 2
• ' A • e • • 1 ".3 1:44 i Sol
otherwise prohibited by law. The Mayor will be responsible for enforcing the time limits
as suggested. Any Council Member may request an extension of the five-minute time
limitation. If the Council concurs that the nature of the issue warrants an extension of
time, the time limit may be extended.
F. The Council will not hold a public hearing on items scheduled under Departmental
Reports or Council Concerns. If just one or two people desire to speak on the item, the
Council will listen to their comments. If more than two persons at the meeting desire to
speak on an item, the Council may reschedule the item on the agenda of a subsequent
meeting.
G. With Council approval, Mayor may schedule Council review of agenda items out of their
prescribed order on the printed agenda.
H. Significant proposed changes to City ordinances shall be set for public hearing.
The Council Member making a motion shall either restate the motion or have the City
Clerk restate the motion, before the vote, to clarify the motion for the public and staff.
Council Members should not get into a debate with a member of the public or staff at a
Council meeting.
K. The City Council will, on a quarterly basis, agendize and prioritize those significant items
to be scheduled as future Council study session topics.
L. If an applicant submits a new site plan for a development or if the City Council requests
changes in the submitted site plan, the public hearing will be continued at least two weeks
to allow time for staff review.
M. Any written correspondence or other materials received at a City Council meeting (from
the public or star will be documented with a receipt time and date by the City Clerk and
distribution indicated_ If the City Clerk does not receive a copy of the written submittal, it
will not be considered to have been received or acted upon by the City Council.
N. All minutes of City Council meetings shall be composed utilizing an action -taken format;
rather than a transcript format. All meetings shall be audiotaped, in their entirety, for
Council, public, and staff reference. City Council and Planning Commission tapes shall
be retained for two years, from the date of the meeting. All other Commission and
Committee meeting tapes shall retained, until the approved minutes of a meeting have
been reported to the City Council.
96-28
COUNCIL STANDARDS
Page 3
Section 1. OPERATION OF CITY O iNCIL MEETINGS(CONT)
O. Any concerns by a Council Member over the performance of a City employee during a
Council meeting should be privately directed to the City Manager to ensure the concern is
properly addressed.
P. The City Council shall meet and act within the general constraints of the governmental
sections of Roberts Rules of Order (current printing).
Section 2. COMMITTEE ASSICTMS&-NTS CITY.01` MIS IONS AND PRESS
RELATIONS
A. Individual Council Members will have the right to attend meetings but are cautioned about
becoming involved in the meeting's discussions and/or violating the Brown Act.
B. Written committee reports will be given to the council on significant committee recom-
mendations and/or actions.
C New ideas or suggested programs will be presented to the full Council before presenting
to the media.
Section 3. COUNCIL MEMBER PRESENTATIONSPRESENTAnONS AT OTHER AGENCTFS AND
GROUPS
A. If a member of the City Council represents the City before another governmental agency,
organization, the Council Member will first indicate the majority position of the Council.
Personal opinions and comments may be expressed only if the Council Member clarifies
that these statements do not represent the position of the City Council.
Section 4. CITY COUNCIL, RELATION HIPS WITH CITY STAFF
A. There will be mutual respect from both staff and Council Members of their respective
roles and responsibilities, when expressing criticism in public session.
B. In public session, City staff members will address Council members, utilizing Mayor,
Councilman or Councilwoman; and, council members will address all staff members,
utilizing Mr. or Ms. rather than the person's first names.
C. City staff acknowledge that the Council is the City's policy making body. The City
Council acknowledges that staff administers the Council's policies.
96-28
COUNCIL STANDARDS
Page 4
9 1 1 a 30 WIV41 101W.11' ./ f.&UN141610641
D. The Council, as the overall policy body, holds the City Manager responsible for the
administration of the City Departments. The overall internal administration by the City
Manager is necessary in order to assure efficient and economic operations of the various
departments per Council direction.
E. The Council will direct the City Manager on all major or new issues. A Council Member
will not initiate any action or have prepared any report that is significant in nature or
initiate any project or study, without the approval of a majority of the City Council.
F. All written informational material requested by individual Council Members will be
submitted by staff to all Council Members with the notation indicating which Council
Member requested the information.
G. Council will not attempt to coerce or influence staff in the making of appointments, the
awarding of contracts, the selection of consultants, the processing of development
applications, or the granting of City licenses or permits.
H. Mail that is addressed to the Mayor and City Council will be circulated by the City
Manager to the City Council with a comment as to which staff person will be assisting the
Mayor and/or Council Member in preparing a response.
The Mayor's response, when appropriate, and the original communication, will be sub-
mitted to Council Members for their information. Mail addressed to individual Council
Members may be responded to by that Council Member.
Staff team sensitivity and support is important. Once a final decision is reached by the
Council, Planning Commission, or other City body, it will be accepted, supported, and
implemented by staff.
I.1 r r : y • KIZI IX410103 I NIVI OF4114WIT41 1143 : (IR
A. City Council Members will keep all written and verbal information provided on matters
that are confidential, under State law, in strict confidence to insure that the City's position
is .not compromised. No dissemination of information or materials will be made to
anyone, except Council Members, City Attorney, City Manager, or Assistant City
Manager.
96-28
COUNCIL STANDARDS
Page 5
Section ti.
B. If the City Council in closed session has provided direction to City staff on proposed terms
and conditions for any type of negotiations, whether it be related to property acquisition
or disposal, a proposed or pending claim(s) or litigation, and/or employee negotiations, all
contact with the other party will be the designated City person(s) representing the City in
the handling of the negotiations or litigation. A Council Member will not have any contact
or discussion with the other party or its representative involved with the negotiation dur-
ing this time and will not communicate any discussion conducted in closed sessions
without prior approval of the City Council.
Section 6.
A. Frequent communication is an important and integral part of Council relationships and will
be the standard of operation.
B. Respect for each individual Council Members' interpersonal style will be a standard of
operation. Courtesy and sensitivity to individual points of view will be a standard of
operation.
C. On areas where Council Members disagree, especially on the process to be used, discus-
sions will occur to facilitate a clear direction.
D. Council approach to authority is collaborative rather than individual.
E. Council Members will keep an open mind on all issues.
F. Individual Council Members, on matters pertaining to upcoming or anticipated items
where a public hearing will be held, will maintain as near neutral position as possible to
assure not only the appearance but the actual degree of openness that is attendant to our
community responsibility.
G. The members shall conduct themselves in accordance with Roberts Rules of Order, Article
V, Section 36, "Decorum Debate."
Section 7.
A. The City Attorney shall act as parliamentarian. The speaker having the floor may at any
time ;request of the Parliamentarian the rules of order, or procedures to be followed. The
Chair -'may at any time interrupt the proceeding to request a ruling from the
Parliamentarian.
96-28
COLNINCIL STANDARDS
Page 6
Section 8. USE OF CITY MEDIA
A. "City Media" means City letterhead, official stationery, any document to which the City
logo or insignia is unofficially affixed, "Sidewalk City Hall," the use of City -owned
equipment for the electronic transmission of information and any other instrumentality or
medium of communication which appears to be an official communication of the City.
"City Media" shall not include business cards.
B. City Media shall be used solely: 1) by City staff in the usual course of conducting official
City business, or 2) only upon prior approval of the City Council at a regularly -convened
meeting of the City Council by the City Council as a body or any individual member of the
Council for official City business.
C. Any use of.City Media by City elected and appointed officials outside proscriptions of
Paragraph B above is strictly prohibited, and subjects the user to any or all of the
following:
1. Censure.
2. Removal from City Council committee assignments.
3. Suspension of City sponsored attendance at conferences, meetings, workshops,
seminars, and similar gatherings.
4. Discontinuance of City credit card use.
5. Discontinuance of use of City equipment, including but not limited to automobiles,
computers and software, and copying machines.
6. Any other sanctions or removal of privileges deemed appropriate by the City Council.
Section 9. RFPEAL OF PREVIOUS RESOLUTION NOS 91-71 AND 91-71A
A. Resolution Nos. 91-71 and 91-71A are hereby repealed in their entirety.
The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED AND ADOPTED this Ifa L day of April , 1996.
Mayor
96-28
COUNCIL STANDARDS
Page 7
T, Lynda Burgess, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing
Resolution was passed, approved and adopted at a regular meeting of the City Council of the City
of Diamond Bar held on the 16th day of April , 1996, by the following vote:
AYES: COUNCIL MEMBERS: Herrera, Werner, NPT/Huff, N/Ansari
NOES: COUNCIL MEMBERS: C/Harmony
ABSENT: COUNCIL MEMBERS: None
ABSTAINED: COUNCIL MEMBERS: None
Lyn urgess, City C1er�—
City of Dianiovd Bar
96-28
Diamond Bar City Council
Study Session
July 15, 2003
5:00 p.m.
Study Session No. 1
Agenda # 6.12
Meeting Date: July 15, 2003
CITY COUNCIL AGENDA REPORT
TO:
Honorable Mayor and Members of tl)e City Council
VIA: Linda C. Lowry, City Manage
rC—
TITLE: Amendment of Certificate/Recognition Policy
RECOMMENDATION: Review the proposed amendment and direct staff.
FINANCIAL IMPACT: None.
BACKGROUND: In 1990 the City adopted a policy, "PRESENTATION OF CERTIFICATES,
PLAQUES, AND CITY TILES BY CITY COUNCIL".
Over time, however, practices have varied with regard to the manner and extent to which
individual Council members have directed the preparation of certificates and plaques.
Sometimes the recognition is made by one or more Council members.
To facilitate discussion and to adapt the policy to reflect current practices, an amended policy
has been drafted and attached.
POLICY AND PROCEDURE------------------------------------------------------------------------------------------ NO. C-3
CITY OF DIAMOND BAR
POLICY AND PROCEDURE
Number: C-3
Authority: City council minute order
Effective: April 17, 1990
Revised: Proposed .7uiv 15. 2003
PRESENTATION OF CERTIFICATES, PLAQUES AND
CITY TILES BY CITY COUNCIL
1. Purpose
To avoid confusion/conflicts in recognizing individuals/businesses for outstanding
achievements or honors attained by said individuals/businesses. To establish a
process for the creation of certificates and 12/agues at the direction of
individual City Council members.
2. Provisions for City recognition
When an individual/business is to be honored by the City, the following
guidelines will be followed in determining whether such honor merits a certificate,
plaque or City Tile. The guidelines are flexible inasmuch as the Mayor has the
discretion of awarding a different recognition than that indicated by the
guidelines. A City Tile is considered a very prestigious and honored award and,
as such, shall not be given out as often as certificates or plaques are awarded.
In establishing this policy, the following guidelines are provided for council/staff to
be used in determining the appropriate recognition to be presented:
a) Certificates shall be awarded in the following instances:
- Attainment of Eagle Scout;
Attainment of No. One in CIF - high school sports;
Attainment of No. One in Region - league sports;
- Formation of leagues or volunteer committees/commissions for the
purpose of serving the community as a whole;
- Any other achievement which, in the Mayor's discretion, merits a
certificate.
b) Plaques shall be awarded in the following instances:
An individual retiring after providing service to the community as a
whole;
- A citizen achieving something outstanding;
POLICY AND PROCEDURE------------------------------------------------------------------------------------------ NO. C-3
New charity -type business opening within the City and operating or
achieving something significant in aiding the community as a whole;
Volunteer of the year;
Employee of the year -City personnel;
Chamber of Commerce President;
Newly -incorporated cities;
Any other achievement which, in the Mayor's discretion, merits a
Plaque.
c;) City Tiles shall be awarded in the following instances:
Citizen of the year;
Officer and/or Firefighter of the year;
Miss Diamond Bar;
Honorable retirement of City employee after a minimum of five
years' service to the City;
Recognition of visiting dignitaries;
Recognition of Sister City representatives/dignitaries;
Honorable completion of office by a Council Member;
Any other achievement which, in the Mayor's discretion, merits a
City Tile.
—. Provisions for City Council member recognition
When an individuabbusiness is to be honored by an individual Cfty
membe& the auidefines set forth in Section 2 will aWly except that
Council member has the Mcneth2n of deyvanihicl it glPhisnent recoanition tha
that indicated by the iguide
Study Session #2
Agenda # 6.7
Meeting Date: April 2, 2002
TO:
Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager,
TITLE: Consideration of Resolution No. 2003-XX Amending "City Council Standards of
Operation", Resolution 96-28 with regard to "Use of City Media"
RECOMMENDATION: It is recommended that the titled resolution be approved to clarify the
standard of use of individualized stationery, or stationery marked as "from the desk of.
FINANCIAL IMPACT: The act of supporting this action has no cost.
BACKGROUND: Over the years the Council has adopted and amended policies to set forth
standards of acceptable conduct for themselves, staff, and appointees. A number of resolutions have
been adopted over the years to assist in stating expected norms for use of property, staff resources,
and other mediums available to City officials. At the direction of the City Council, staff is currently
assisting a Council Sub-committee with the preparation of a draft Code of Ethical Conduct. In the
meantime, however, it has come to the attention of Council and staff that a clear policy has never
been created to address the use of individualized stationery ("from the desk of") versus the use of
City letterhead.
Upon review of the current "City Council Standards of Operation" as set forth in Resolution 96-28, it
appears that the inclusion of language referring to individualized stationery, which did not exist at the
time of the last amendment to the standards, will clarify questions about how the stationery may be
used to avoid violating Council policy.
DISCUSSION: "City Media" has been defined as "City letterhead, official stationery, any document to
which the City logo or insignia is unofficially affixed ..." or any "medium of communication which
appears to be an official communication of the City."
The limitations on the use of "City Media" are that the "City Media shall be used solely: 1) by City staff
in the usual course of conducting official City business, or 2) only upon prior approval of the City
Council at a regularly-convened meeting of the City Council by the City Council as a body or any
individual member of the Council for official City business."
The existing standard only excludes business cards from the aforementioned use limitations. It is
arguable that the use of individual stationary is precluded under the resolution without full Council
approval.
It is recommended that the exclusion be amended to include the individualized or "from the desk of
stationery. The attached resolution adds this language and removes the "Sidewalk City Hall"
reference since the incidents related to this language appear to no longer occur in the City.
Attachments: Proposed Resolution
Resolution 96-28
RESOLUTION NO. 2003
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
AMENDING "SECTION 8. USE OF CITY MEDIA" OF RESOLUTION NO. 96-289
"ESTABLISHING CITY COUNCIL STANDARDS OF OPERATION"
'WHEREAS, business practices and common customs will change from time to
time, and
WHEREAS, the City Council has established standards to define the roles,
responsibilities, and expectations of each other and staff with regard to day to day
operations, and
WHEREAS, periodic review of these standards allows agreement upon expected
conduct, and
WHEREAS, it is apparent that clarity is needed in the area of the standards for
the use of City Media in order to account for the creation and use of individualized
Council stationery, and
WHEREAS, "Sidewalk City Hall" mentioned in the resolution no longer occurs.
NOW THEREFORE, BE IT RESOLVED by the City of Diamond Bar that No. 96-
28, Section 8. be amended as follows:
Section 8. USE OF CITY MEDIA
A. "' City Media" means City letterhead, official stationery, and document to which the
City logo or insignia is unofficially affixed, "Sidewalk Hall", the use of City -
owned equipment for the electronic transmission of information and any other
instrumentality or medium of communication which appears to be an official
communication of the City. "City Media" shall not include business cards or
individualized City Council stationery.
PASSED, APPROVED, AND ADOPTED this day of -12003.
Mayor Herrera
I, Nancy Whitehouse, Acting City Clerk of the City of Diamond Bar, do hereby certify
that the foregoing Resolution was passed, approved, and adopted at a regular meeting
of the City Council of the City of Diamond Bar held on day of
, 2003, by the following Roll Call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
Nancy Whitehouse, Acting City Clerk
RESOLUTION NO. 96-28
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
ESTABLISHING CITY COUNCIL STANDARDS OF OPERATION AND
REPEALING RESOLUTION NOS. 91-71 AND 91-71A IN THEIR ENTIRETY
WHEREAS, it is important to the successful operation of any public organization that
standards be established to define the roles, responsibilities, and expectations of the governing
board and staff in the operation of the organization; and
WHEREAS, the establishment of standards by the City Council will promote understand-
ing and trust among members of the City Council and staff concerning their roles, responsibilities,
and expectations for the operation of the City; and
WHEREAS, the establishment and periodic review of these City Council policy standards
will assist new members of the City Council to better understand their role and responsibilities as
Council Members.
NOW, THEREFORE, BE IT RESOLVED by the City of Diamond Bar as follows:
CITY COUNCIL NORMS OF OPERATION
Section 1. OPERATION OF CITY COUNCIL MEETINGS
A. The Council shall meet the first and third Tuesdays of each month, commencing at
6:30 p.m. If the Council desires to proceed past 11:00 p.m., the Council, at 10:45 p.m.,
will determine which issues will be completed at that meeting and which items will be
continued to the next Tuesday meeting.
B. Public Comments are to be scheduled for 6:30 p.m., immediately following the Flag
Salute, Roll Call, and Special Presentations, Certificates, Proclamations.
C. No action is to be taken on items raised under Public Comments. Besides oral requests,
citizens may also be requested to put concerns in writing, if that item(s) is to be agendized,
for a later Council meeting date, at the discretion of the Council and City Manager.
D. At the beginning of the meeting, if there are a number of people requesting to speak on a
particular subject under Public Comments, the Mayor may request that there be a spokes-
person and that the others limit their comments, speak at the end of the meeting, or
contact Council or City Manager. This does not apply to scheduled agenda items.
In order to ensure that all members of the public have an opportunity to speak, pertaining
to issues that are not on the meeting agenda, and that the Council is able to complete the
public's business, there shall be a five-minute limitation on comments by the public unless
96-28
COUNCIL STANDARDS
Page 2
Section 1. OPERATION OF CITY COUNCIL MEETINGS (CONT)
otherwise prohibited by law. The Mayor will be responsible for enforcing the time limits
as suggested. Any Council Member may request an extension of the five-minute time
limitation. If the Council concurs that the nature of the issue warrants an extension of
time, the time limit may be extended.
F. The Council will not hold a public hearing on items scheduled under Departmental
Reports or Council Concerns. If just one or two people desire to speak on the item, the
Council will listen to their comments. If more than two persons at the meeting desire to
speak on an item, the Council may reschedule the item on the agenda of a subsequent
meeting.
With Council approval, Mayor may schedule Council review of agenda items out of their
prescribed order on the printed agenda.
H. Significant proposed changes to City ordinances shall be set for public hearing.
The Council Member making a motion shall either restate the motion or have the City
Clerk restate the motion, before the vote, to clarify the motion for the public and staff.
Council Members should not get into a debate with a member of the public or staff at a
Council meeting.
K. The City Council will, on a quarterly basis, agendize and prioritize those significant items
to be scheduled as future Council study session topics.
L. If an applicant submits a new site plan for a development or if the City Council requests
changes in the submitted site plan, the public hearing will be continued at least two weeks
to allow time for staff review.
M. Any written correspondence or other materials received at a City Council meeting (from
the public or staff) will be documented with a receipt time and date by the City Clerk and
distribution indicated. If the City Clerk does not receive a copy of the written submittal, it
will not be considered to have been received or acted upon by the City Council.
N. All minutes of City Council meetings shall be composed utilizing an action -taken format;
rather than a transcript format. All meetings shall be audiotaped, in their entirety, for
Council, public, and staff reference. City Council and Planning Commission tapes shall
be retained for two years, from the date of the meeting. All other Commission and
Committee meeting tapes shall retained, until the approved minutes of a meeting have
been reported to the City Council.
96-28
COUNCIL STANDARDS
Page 3
Section 1. OPERATION OF CITY COUNCIL MEETINGS (CONT)
Any concerns by a Council Member over the performance of a City employee during a
Council meeting should be privately directed to the City Manager to ensure the concern is
properly addressed.
The City Council shall meet and act within the general constraints of the governmental
sections of Roberts Rules of Order (current printing).
Section 2. COMMITTEE ASSIGNMENTS_ CITY COMMISSIONS AND PRESS
RELATIONS
A. Individual Council Members will have the right to attend meetings but are cautioned about
becoming involved in the meeting's discussions and/or violating the Brown Act.
Written committee reports will be given to the council on significant committee recom-
mendations and/or actions.
New ideas or suggested programs will be presented to the full Council before presenting
to the media.
Section 3. COUNCIL MEMBER PRESENTATIONS AT OTHER AGENCIES AND
GROUPS
A. If a member of the City Council represents the City before another governmental agency,
organization, the Council Member will first indicate the majority position of the Council.
Personal opinions and comments may be expressed only if the Council Member clarifies
that these statements do not represent the position of the City Council.
Section 4. CITY COUNCIL RELATIONSHIPS WITH CITY STAFF
A. There will be mutual respect from both staff and Council Members of their respective
roles and responsibilities, when expressing criticism in public session.
In public session, City staff members will address Council members, utilizing Mayor,
Councilman or Councilwoman; and, council members will address all staff members,
utilizing Mr. or Ms. rather than the person's first names.
C. City staff acknowledge that the Council is the City's policy making body. The City
Council acknowledges that staff administers the Council's policies.
96-28
COUNCIL STANDARDS
Page 4
Section 4. CITY COUNCIL RELATIONSHIPS WITH CITY STAFF (.ON'T)
D. The Council, as the overall policy body, holds the City Manager responsible for the
administration of the City Departments. The overall internal administration by the City
Manager is necessary in order to assure efficient and economic operations of the various
departments per Council direction.
E. The Council will direct the City Manager on all major or new issues. A Council Member
will not initiate any action or have prepared any report that is significant in nature or
initiate any project or study, without the approval of a majority of the City Council.
All written informational material requested by individual Council Members will be
submitted by staff to all Council Members with the notation indicating which Council
Member requested the information.
G. Council will not attempt to coerce or influence staff in the making of appointments, the
awarding of contracts, the selection of consultants, the processing of development
applications, or the granting of City licenses or permits.
H. Mail that is addressed to the Mayor and City Council will be circulated by the City
Manager to the City Council with a comment as to which staff person will be assisting the
Mayor and/or Council Member in preparing a response.
I. The Mayor's response, when appropriate, and the original communication, will be sub-
mitted to Council Members for their information. Mail addressed to individual Council
Members may be responded to by that Council Member.
J. Staff team sensitivity and support is important. Once a final decision is reached by the
Council, Planning Commission, or other City body, it will be accepted, supported, and
implemented by staff.
Section 5. LITIGATION AND CONFIDENTIAL INFORMATION
City Council Members will keep all written and verbal information provided on matters
that are confidential, under State law, in strict confidence to insure that the City's position
is not compromised. No dissemination of information or materials will be made to
anyone, except Council Members, City Attorney, City Manager, or Assistant City
Manager.
96-28
COUNCIL STANDARDS
Page 5
Section 5. LITIGATION AND CONFIDENTIAL INFORMATION (CONT)
B. If the City Council in closed session has provided direction to City staff on proposed terms
and conditions for any type of negotiations, whether it be related to property acquisition
or disposal, a proposed or pending claim(s) or litigation, and/or employee negotiations, all
contact with the other party will be the designated City person(s) representing the City in
the handling of the negotiations or litigation. A Council Member will not have any contact
or discussion with the other party or its representative involved with the negotiation dur-
ing this time and will not communicate any discussion conducted in closed sessions
without prior approval of the City Council.
Section 6. INDIVIDUAL COUNCIL MEMBER RESPONSIBILITIES
A. Frequent communication is an important and integral part of Council relationships and will
be the standard of operation.
B. Respect for each individual Council Members' interpersonal style will be a standard of
operation. Courtesy and sensitivity to individual points of view will be a standard of
operation.
C. On areas where Council Members disagree, especially on the process to be used, discus-
sions will occur to facilitate a clear direction.
Council approach to authority is collaborative rather than individual.
E. Council Members will keep an open mind on all issues.
Individual Council Members, on matters pertaining to upcoming or anticipated items
where a public hearing will be held, will maintain as near neutral position as possible to
assure not only the appearance but the actual degree of openness that is attendant to our
community responsibility.
The members shall conduct themselves in accordance with Roberts Rules of Order, Article
V, Section 36, "Decorum Debate."
Section 7. PARLIAMENTARIA
The City Attorney shall act as Parliamentarian. The speaker having the floor may at any
time request of the Parliamentarian the rules of order, or procedures to be followed. The
Chair -'may at any time interrupt the proceeding to request a ruling from the
Parliamentarian.
96-28
CODICIL STANDARDS
Page 6
Section 8. USE OF CITY MEDIA
A. "City Media" means City letterhead, official stationery, any document to which the City
logo or insignia is unofficially affixed, "Sidewalk City Hall," the use of City -owned
equipment for the electronic transmission of information and any other instrumentality or
medium of communication which appears to be an official communication of the City.
"City Media" shall not include business cards.
B. City Media shall be used solely: 1) by City staff in the usual course of conducting official
City business, or 2) only upon prior approval of the City Council at a regularly -convened
meeting of the City Council by the City Council as a body or any individual member of the
Council for official City business.
Any use of.City Media by City elected and appointed officials outside proscriptions of
Paragraph B above is strictly prohibited, and subjects the user to any or all of the
following:
1. Censure.
2. Removal from City Council committee assignments.
3. Suspension of City sponsored attendance at conferences, meetings, workshops,
seminars, and similar gatherings.
4. Discontinuance of City credit card use.
5. Discontinuance of use of City equipment, including but not limited to automobiles,
computers and software, and copying machines.
6. Any other sanctions or removal of privileges deemed appropriate by the City Council.
Section 9. REPEAL OF PREVIOUS RESOLUTION NO 91-71 AND 91-71A
A. Resolution Nos. 91-71 and 91-71 A are hereby repealed in their entirety.
The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED AND ADOPTED this JbIL day of April , 1996.
Mayor
COUNCIL STANDARDS
Page 7
1, Lynda Burgess, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing
Resolution was passed, approved and adopted at a regular meeting of the City Council of the City
of Diamond Bar held on the 16th day of April, 1996, by the following vote:
AYES: COUNCIL MEMBERS: Herrera, Werner, MPT/Huff, M/Ansari
NOES: COUNCIL MEMBERS: C/Harmony
ABSENT: COUNCIL MEMBERS: None
ABSTAINED: COUNCIL MEMBERS: None
Lynda/Burgess, City Clerk
City of Dianlond Bar
96-28
Study Session No. 3
Study Session Staff Report
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: DISCUSSION OF THE PROPOSED PARK CONCEPTUAL DESIGN AND
PRELIMINARY COST ESTIMATE FOR THE A.D.A. RETRO -FIT AND
PARK IMPROVEMENTS AT STARSHINE PARK.
RECOMMENDATION: Consider placing the project in the FY 2003/2004 work plan
and direct staff to prepare project details and project budget for future City Council
meeting.
BACKGROUND: The Americans with Disabilities Act (A.D.A.) requires that public
parks be constructed so they are accessible to individuals with disabilities. When a park
has already been constructed without access, the park must be re -constructed, or retro-
fit, to accommodate the park usage needs of individuals with disabilities. The adopted
City-wide Comprehensive Parks Master Plan identifies the transition timeline for the
completion of the city owned park A.D.A. retro -fit projects. Starshine Park is identified
as the next park to be retro -fitted.
In their Park Accessibility Inventory and Recommendations, the City's consultants,
David Evans and Associates, Inc. (DEA) made the following evaluations and
recommendations, which are necessary ADA modifications required to bring this park
into compliance with the laws and guidelines of the Uniform Federal Accessibility
Standards (UFAS) and California's Title 24 building codes:
1) Reconstruct the existing curb ramp
2) Install a curb ramp from the walkway into the play area
3) Install rubberized resilient play surface in play area
4) Replace existing play equipment
5) Relocate existing site furniture and add additional site furniture (picnic tables and
benches).
DISCUSSION: A neighborhood meeting was conducted on Tuesday, May 13, 2003
to review and make recommendations on the conceptual design for the A.D.A. retro -fit
and park improvements at Starshine Park. Fourteen (14) residents participated in the
meeting and made recommendations regarding the park amenities. The Landscape
Architect of DEA revised the initial conceptual plan based on input from the residents
attending the meeting.
FINANCIAL IMPACT:
1) The City Council appropriated $20,000 in Community Development Block Grant
funds to develop the design for the A.D.A. retro -fit of Starshine Park.
2) The City of Diamond Bar is a recipient of the Jobs -Housing Balance Incentive
Grant administered by the State of California Department of Housing and
Community Development in the amount of $84,338 for this project.
3) Application has been made to the Waste Tire Playground Cover Grant Program,
under The California Integrated Waste Management Board for funding of
$24,979 to be used for the installation of resilient rubberized playground
surfacing at Starshine Park.
4) 'The Starshine Park A.D.A. retro -fit and park improvement project is eligible for
additional funding through Proposition 12 and Proposition 40 (Safe
Neighborhood Parks, Clean Water, Clean Air, and Coastal Protection Bond Acts)
funds.
The estimated cost, with a 20% contingency, for the completion of this project is
$244,241.28. This project is not currently planned or budgeted for in FY 2003-2004.
ATTACHMENTS:
1) Opinion of Cost
2) Conceptual Design/ Preliminary Site Plan
3) Topographic Map/ Existing Conditions
PREPARED BY:
Kim Crews, Senior Management Analyst
REVIEWED BY:
Bob Rose
Director of Community Services
James DeStefano
Deputy City Manager
STARSHINE PARK
City of Diamond Bar
Preliminary Site Plan
Opinion of Cost
Estimate of nrohahle. rnctc - RP. i -A '7 o Al
ITEM DESCRIPTl€)N
N4,
UNIT
QTY.
UNIT PRICE
EXTENDED
I
Mobilization
LS
PRICE `
2
Removal ofexistin concrete walk
SF
1
$
3,000AO
$
3,000.00
3
Removal ofexistin concrete icnic table pad
SF
1,471
300
$
S
2.50
$
3,677.50
4
Removal ofexistin site fumishin s
I'S
1
$
2.50
$
750.00
Removal of playground equipment
500.00
$
500.00
5
in existing la space)
LS
1
$
500.00
S
500.00
6
Grading/Drainage (ex ort sand and soil 150 c
LS
1
$
7
Furnish and install concrete walkways
SF
6,000.00
$
6,000.00
8
Furnish and install handica ram
2,905
$
5.00
S
14,525.00
9
Handica arkin ) stri in
EA
5
$
400.00
$
2,000.00
10
Furnish and install k—,14- ram at play area
LS
EA
1
$
500.00
$
500.00
11
Furnish crosswalk striping
1
$
400.00
$
400.00
12
Furnish and install decorative concrete pavinR
LS
SF
1
$
5,000.00
1 %
5,000.00
13
Furnish and install icnic tables
EA
1,000
3
$
8.50
$
8,500.00
14
Furnish and install trash rete tacles
EA
$
750.00
$
2,250.00
15
Furnish and install benches
EA
3
$
600.00
$
1 ,
16
Furnish and install si a e
EA
3
$
800.00
$
2 ,800.00
400.00
17
Furnish and install 8" curb around 2lay area.
LS
2
$
500.00
$
1000.00
Furnish optional playground equipment
l
$
15 000.00
$
15,000.00
18
jin modified play space)
EA
1
$
65,191.00
$
65,191.00
Install optional playground equipment
19
in modified la s ace
EA
1
$
20,717.00
$
20,717.00
Furnish and install drinking fountain, sump and
c service line
EA
1
$
4,500.00
$
4,500.00
and install resilient surfacin
SF
1,655
$
Furnishand install la are sand
tFumish
SF
2,297
$
15.00
$
24;825.00
and install securi li htin
LS
3.70
$
8,498.90
r—ect maintenance for 90 da s
1
$
9,000.00
$
9,000.00
LS
1
$
3,000.00
S
3,000.00
SUB -TOTAL:
S
203,534.40
20% CONTINGENCY:
$
40,706.88
TOTAL:
$
244,241.28
Prepared by:
David Evans and Associates, Inc.
800 N. Haven Avenue, Suite 300
Ontario, CA 91764
(909) 481-5750
Fax: (909) 481-5757
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2 �\
Study Session No. 3
Study Session Staff Report
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: DISCUSSION OF THE PROPOSED PARK CONCEPTUAL DESIGN AND
PRELIMINARY COST ESTIMATE FOR THE A.D.A. RETRO -FIT AND
PARK IMPROVEMENTS AT STARSHINE PARK.
RECOMMENDATION: Consider placing the project in the FY 2003/2004 work plan
and direct staff to prepare project details and project budget for future City Council
meeting.
BACKGROUND: The Americans with Disabilities Act (A.D.A.) requires that public
parks be constructed so they are accessible to individuals with disabilities. When a park
has already been constructed without access, the park must be re -constructed, or retro-
fit, to accommodate the park usage needs of individuals with disabilities. The adopted
City-wide Comprehensive Parks Master Plan identifies the transition timeline for the
completion of the city owned park A.D.A. retro -fit projects. Starshine Park is identified
as the next park to be retro -fitted.
In their Park Accessibility Inventory and Recommendations, the City's consultants,
David Evans and Associates, Inc. (DEA) made the following evaluations and
recommendations, which are necessary ADA modifications required to bring this park
into compliance with the laws and guidelines of the Uniform Federal Accessibility
Standards (UFAS) and California's Title 24 building codes:
1) Reconstruct the existing curb ramp
2) Install a curb ramp from the walkway into the play area
3) Install rubberized resilient play surface in play area
4) Replace existing play equipment
5) Relocate existing site furniture and add additional site furniture (picnic tables and
benches).
DISCUSSION: A neighborhood meeting was conducted on Tuesday, May 13, 2003
to review and make recommendations on the conceptual design for the A.D.A. retro -fit
and park improvements at Starshine Park. Fourteen (14) residents participated in the
meeting and made recommendations regarding the park amenities. The Landscape
Architect of DEA revised the initial conceptual plan based on input from the residents
attending the meeting.
FINANCIAL IMPACT:
1) The City Council appropriated $20,000 in Community Development Block Grant
funds to develop the design for the A.D.A. retro -fit of Starshine Park.
2) The City of Diamond Bar is a recipient of the Jobs -Housing Balance Incentive
Grant administered by the State of California Department of Housing and
Community Development in the amount of $84,338 for this project.
3) Application has been made to the Waste Tire Playground Cover Grant Program,
under The California Integrated Waste Management Board for funding of
$24,979 to be used for the installation of resilient rubberized playground
surfacing at Starshine Park.
4) The Starshine Park A.D.A. retro -fit and park improvement project is eligible for
additional funding through Proposition 12 and Proposition 40 (Safe
Neighborhood Parks, Clean Water, Clean Air, and Coastal Protection Bond Acts)
funds.
The estimated cost, with a 20% contingency, for the completion of this project is
$244,241.28. This project is not currently planned or budgeted for in FY 2003-2004.
ATTACHMENTS:
1) Opinion of Cost
2) Conceptual Design/ Preliminary Site Plan
3) Topographic Map/ Existing Conditions
PREPARED BY:
Kim Crews, Senior Management Analyst
REVIEWED BY:
Bob Rose James DeStefano
Director of Community Services Deputy City Manager
STARSHINE PARK
City of Diamond Bar
Preliminary Site Plan
Opinion of Cost
Estimate of probable costs - Revised 7-9-03
ITEM
DESCRIPTION UNIT QTY. UNIT PRICE EXTENDED
NO.
PRICE
(in modified play space)
I
Mobilization LS 1 $ 3,000.00
EA I $ 20,717.00
$ 3,000.00
2
Removal of existing concrete walk SF
1,471
$ 2.50 $ 3,677.50
3
Removal of existing concrete picnic table pad
SF
300 $ 2.50 $ 750.00
4
Removal of existing site furnishings LS
1
$ 500.00 $ 500.00
5
Removal of playground equipment
LS
SUB -TOTAL:
LS 1 $ 500.00 $ 500.00
20% CONTINGENCY:
in existing play space)
TOTAL: $ 244,241.28
6
Grading/Drainage (export sand and soil 150 cy)
LS
1 $ 6,000.00
7
Furnish and install concrete walkways SF
2,905
$ 5.00 $ 14,525.00
8
Furnish and install handicap ramp EA
5
$ 400.00 $ 2,000.00
9
Handicap (parking) striping LS 1
$ 500.00 $ 500.00
10
Furnish and install handicap ramp at play area
EA
1 $ 400.00 $ 400.00
11
Furnish crosswalk striping LS 1
$ 5,000.00
$ 5,000.00
12
Furnish and install decorative concrete paving
SF
1,000 $ 8.50 $ 8,500.0(
13
Furnish and install picnic tables EA
3
$ 750.00 $ 2,250.00
14
Furnish and install trash receptacles EA
3
$ 600.00 $ 1,800.00
15
Furnish and install benches EA 3
$ 800.00 $ 2,400.00
16
Furnish and install si a e EA 2
$ 500.00 $ 1,000.00
17
Furnish and install 8" curb around play area.
LS
1 $ 15,000.00
18 Furnish optional playground equipment
EA 1 $ 65,191.00
$ 65,191.00
(in modified play space)
19 Install optional playground equipment
EA I $ 20,717.00
$ 20,717.00
(in modified play space)
20 Furnish and install drinking fountain, sump and
EA 1 $ 4,500.00
$ 4,500.00
domestic service line
21 Furnish and install resilient surfacing
SF 1,655
22 Furnish and install play are sand
SF 2,297
23 Furnish and install security lighting
LS 1
24 Provide project maintenance for 90 days
LS
SUB -TOTAL:
$ 203,534.40
20% CONTINGENCY:
$ 40,706.88
TOTAL: $ 244,241.28
Prepared by:
David Evans and Associates, Inc.
800 N. Haven Avenue, Suite 300
Ontario, CA 91764
(909)481-5750
Fax: (909) 481-5757
1dP DBAROO111dwg4Shee41DB11CO1tlrg PW(De(e: J u109 2003 4
23pm UsnlmWIS;jc
RI
NO. DATE REVISION BY
IMPROVEMEN
S6,000.00
$ 15,000.00
$ 15.00 $ 24,825.00
$ 3.70 $ 8,498.90
$ 9,000.00 $ 9,000.00
I $ 3,000.00 $ 3,000.00
CITY OF DIAMOND B
DAVID EVANS
AND ASSOCIATES INC.
800 N
STARSHINE PARK
th H
S
it
aven
or
venue,
u
e 300
i
Ontario Cal
fornia 91764
Phone: 909.481.5750 TOPOGRAPHIC MA
Study Session #4
' Agenda No. 6.13
GOAL - TO OPERATE THE CITY IN A FISCALLY AND MANAGERIAL RESPONSIBLE AND PRUDENT
MANNER
Rankin Scor
OBJECTIVES
Chang
Herrera
es
Huff
O'Connor
Zirbes
Total
Code of Ethics Policy including
3
2
1
1
0
1.4
placing/removing items on/from agenda
policy
NEW (O'Connor)
Council Policy regarding placement of
2
1
0
3
0
1.2
items on Council agenda
NEW (O'Connor)
Review the Counclil Appointed
1
0
0
2
2
1
Committees List and consider reducing
the number, or merging some, of the
Council Sub -Committees
I NEW (O'Connor)
Page 1
GOAL - RETENTION OF RURAL/COUNTRY LIVING COMMUNITY CHARACTER 8t PRESERVATION OF
OPEN SPACE
Ra
king Scores
OBJECTIVES
Consider JCC Donation of lot at DB Blvd
& 60 Freeway Improve and dedicate to
Chang
15
Herrera
9
Huff
7
O'Connor
0
Zirbes
Total
1
6.4
Cal Trans -
NEW (ZIRBES)
Improve slope maintenance by
implementing comprehensive plans for
1
10
6
7
6
6
both slope beautification/maintenance
and medians
Monitor repair program that assists low
to moderate income families with
6
11
9
11
5
8.4
improvements
Adopt slopes on major roads and/or
possibly provide funding assistance; staff
2
12
5
10
14
8.6
to prepare list of options - Private
Property
Clean up freeway entrances and improve
slopes into City (work with Caltrans)
5
8
1
9
16
7.8
Public Property
Enforce City codes and ordinances City-
wide in an equitable manner and on
4
16
3
3
2
5.6
weekends
Develop a comprehensive ordinance to
require shopping centers to enforce and
7
0
4
2
10
4.6
remove temporary signs (i.e. political
signs) from shopping centers (identify
groups or individuals who will work with
private property owners to remove
unauthorized signs on private property if
City cannot; require letters of approval
from shopping centers to be on file at
City Hall; if no letter on file, staff or
shopping center has to remove within 48
hours); possibly establish permit system
for sign companies
Continue to plant more trees around the
City
3
13
2
12
11
8.2
Enact a comprehensive investigation into
City's infrastructure: (i.e. conditions of
17
6
16
4
12
11
sewers,, etc.
Develop sidewalk/curb replacement fund
16
7
15
5
13
11.2
Develop entry signs that display the
different service clubs within the City
14
15
0
6
0
7
GOAL - RETENTION OF RURAL/COUNTRY LIVING COMMUNITY CHARACTER & PRESERVATION OF
OPEN SPACE
OBJECTIVE
S I Chang I Herrera Huff O'Connor
Monitor and evaluate proposals for 11 2 8 16
proposed development in areas such as
Tres Hermanos, Tonner Canyon and the
Shell Oil property; monitor water use in
Tres IHermanos
Establish contiguous neighborhoods
within City zip code and Walnut School
District by annexing two existing housing
tracts and other potential areas
Create a pre -annexation agreement for
Shell Oil property
Consider annexation of former Boy
Scout property (work with the City of
Industry and the County)
Workshop should tie an action -oriented,
practical and systernatic discussion on
creating a vision statement for the City's
future; a special focus should be placed
on the opportunties available to support
this concept as well as what current
issues are facing the City.
Expand the sphere of influence to
incorporate properties both west and
southwest of City
8 1 1 1 13
10 1 4 10
13 1 14 T-1 4
12 1 5 11
Page 3
8
12 1
14
1
15
Zlrbes
9
Total
9.2
8
7.6
3 3
8
4
8.4
15
11.4
7
10
GOAL - REDUCTION OF REGIONAL TRAFFIC IMPACTS ON LOCAL STREETS
OBJECTIVES
Computerized Signal Management
Chan
2
Herrera
Huff
O'Connor
Zirbes
System run by City, not County
3
1
2
1
Interconnect Master Plan
Pursue/monitor traffic solutions (Four
3
1
3
4
5
Corners Plan)
Support ACE funding requests and
5
5
4
5
4
construction of nearby rail grade
crossing projects
Study feasibility of hiring a consultant to
7
0
0
8
6
study in -town shuttle service feeding
park & rides, Metrolink and commercial
areas ---Consider "Get -About" minibus
system for short trips within the City
Monitor State Route 60 truck lane project
4
4
5
6
7
Effectively and aggressively pursue
1
x
2
1
resolution of City-wide speeding
3
problems
Develop an in-house traffic signal
2
2
0
3
2
synchronization system
Provide bike lanes along Grand Avenue
6
0
6
7
and Brea Canyon Road in order to
0
connect to surrounding cities
Page 4
Total
1.8
3.2
4.6
4.2
5.2
1.4
1.8
3.8
Page 5
0
GOAL - PROMOTION OF VIABLE COMMERCIAL ACTIVITY
OBJECTIVES
(Phase 1) Identify unmet retail needs; target
revitalization of existing commercial areas;
Chana
2
Herrera
3
Huff
1
O'Connor
1
Zirbes
5
Total
2.4
attract commercial development; consider
strategies with Project Area; prioritize
commercial areas for economic development
opportunities.
(Phase 2) Consider strategies without
redevelopment; utilize elements of economic
1
1
2
2
4
2
plan from Kosmont study; work to pass
redevelopment legislation and support other
measures allocating stable funding for cities,
such as through property taxes; creation of an
"Economic Assistance Program" to formulate
alternative methods to finance economic
development (use of money or bonds to
replace lost redevelopment funding)
Establish supermarket for Country Hills
Towne Center and/or south end
4
5
3
4
1
3.4
Work with the Chamber of Commerce,
business owners, residents and management
3
x
4
3
7
3.4
companies to seek the following: a national
chain (middle to upper level) restaurant;
businesses to fill vacancies, conduct a survey
of residents to determine what businesses
would be best for the City
Re -visit sign ordinance related to the
percentage of non-english characters
7
4
8
9
2
6
Develop Dynamic Center - Create
Destination Location
6
7
7
6
3
5.8
Work with County for possibility of
acquiring Diamond IBar Golf Course
x
2
5
8
9
4.8
Evaluate site "D"
5
8
6
7
8
6.8
Evaluate the possibility of taking over
program from LA County and providing
8
6
9
5
6
6.8
licensing functions "in-house"
Page 5
GOAL - CREATION OF COMMUNITY ENVIRONMENT
rage ti
OBJECTIVES
Establish process to evaluate sports
Chang
9
Herrera
Huff
O'Connor
Z1rbes
Total
6.2
needs within community i.e. sports park
9
3
5
5
and explore size, potential site, funding
sources, etc. NEW (ZIRBES)
Provide proposal hire Part-time
13
X
2
done
3
3.6
Neighborhood Improvement Officer to
work 10-15 hours week (Fri, Sat, Sun)
NEW ZIRBES
Develop Cost/Benefit report to onsider
11
4
5
0
6
5.2
bringing Street Sweeping In -House and
sweep weekly NEW' (ZIRBES)
Complete City-wide Street Signs in FY
done
0
done
1
0.2
2003-04 instead of spreading over next
few years NEW (ZIRBES) $70,000
Improve South side fencing from
14
7
6
11
4
8.4
Evergreen to DB Blvd NEW (ZIRBES)
Community/Senior Center
in progress
done
0
done
2
0.4
Actively pursue alternative forms of
1
1
7
8
11
5.6
library funding (i.e. bonds, assessment
districts and state/federal grants) and
hire a grant writer to search for funds;
explore the cost/benefit (feasibility) of
seceding from the County for Library
services
Develop concept of teen program
5
in budget
0
in progress
13
3.6
Study alternate uses of library site if
15
12
0
9
12
9.6
funding fails
Establish departmental procedures for
2
3
0
1
16
4.4
returning calls within 24 hours; staff to
draft letters for Council in response to
community letters (letters responded to
within 72 hours); conduct customer
service training for staff
Utilize DBTV for public ;service
7
ongoing
0
6
17
6
announcements and videos; define usage of
DBTV by community organizations; utilize
channel to enhance communications with
residents; monitor audio/sound issue related
to live City Council broadcasts
Inform residents of needed permits
10
6
9
X
18
8.6
"Establish "Mayor/Council Member for a
17
0
14
0
19
10
day" program
rage ti
GOAL - CREATION OF COMMUNITY ENVIRONMENT
OBJECTIVES Chan
Review fees for Community Services 16
Herrera Huff O'Connor ZIrbes Total
1.) Pursue & promote joint 6
X 12 X X 5.6
8
development/use of facilities, parks and
1 2 9 5.2
open space w/PUSD & WVUSD
(coordinate duplicate policies such as for
tennis courts & basketball courts) 2.)
Obtain Larkstone Park agreement 3.)
Implement project (a portion of the park
could be utilized as a natural "laboratory"
for the local schoolls, colleges &
universities
Compile list of properties desired for 8
0 11
parks/open space; develop plan and
10 14 8.6
financial method for possible acquisition
Implement Trails Master Plan (includes 4
11 10 4
developing a landscape area overlooking
8 7.4
Sycamore Canyon park)
Consider development of a sports 9
10 4 5B
complex (work with property owners,
7 6
school districts, surrounding cities and
counties to purchase property and/or
enter into joint use agreements to
develop complex which includes a
gymnasium, swimming pool and sports
fields)
Coordinate with the Post Office and 12
2 8
Federal representatlives to resolve zip
7 15 8.8
code issues
Review parking ordinances (including
3 5
oversized commercial vehicles, RV
13 3 4.8
parking and vehicles exceeding 8000
pounds) from both the County and
surrounding cities and develop similar
ordinance for the City to promote safety
and maintan property values
Page 7
GLIAL - TO OPERATE THE CITY IN A
FISCALLY AND MANAGERIAL
RESPONSIBLE AND PRUDENT
MANNER
Rankin Scores
OBJECTIVES
Code of Ethics Policy including
Chan Herrera Huff O'Connor Zirbes
3
placing/removing items on/from
2 1 1 0
agenda policy
we have
NEW (O'Connor)
already
Council Policy regarding placement of
2 1
items on Council agenda
0 3 0
incl in
NEW (O'Connor)
we have
#1
already
Review the Council Appointed
1 0 0
Committees List and consider reducing
2 1
the number, or merging some, of the
tailored
red
Council Sub -Committees
by
Mayor &
NEW (O'Connor)
Council
GOAL - RETENTION OF
RURAL/COUNTRY LIVING
COMMUNITY CHARACTER &
PRESERVATION OF OPEN SPACE
Rankin Scores
OBJECTIVES
Chang Herrera Huff O'Connor Zirbes
Consider JCC Donation of lot at DB
15 9 7
Blvd & 60 Freeway Improve and
0 1
dedicate to Cal Trans -
NEW (ZIRBES)
Improve slope maintenaIfor
1 10 6
implementing comprehensive plaboth
7 6
slope beautification/mainteand
me
Monitor repair program that assists low
6 11
to moderate income families with
9 11 5
improvements
Adopt slopes on major roads and/or
2 12 5
Possibly provide funding assistance;
10 14
staff to prepare list of options - Private
Property
Clean up freeway entrances and
5 8 1
improve slopes into City (work with
9 16
Caltrans) Public Property
Enforce City codes and ordinances
4 16 3
City-wide in an equitable manner and
3 2
on weekends
1
uevelop a comprehensive ordinanjto 7 0 4
require shopping centers to enfand remove temporary signspolitical signs) from shopping cen(identify groups or individuals who
work with private property owners to
remove unauthorized signs on private
property if City cannot; require letters
of approval from shopping centers to
be on file at City Hall; if no letter on file,
staff or shopping center has to remove
within 48 hours); possibly establish
permit system for sign companies
Continue to plant more trees around 3 13 2
the City
Einact a comprehensive investigation 17 6 16
into City's infrastructure (i.e. conditions
of sewers, etc.)
Develop sidewalk/curb replacement 16 7 15
fund
Develop entry signs that display the 14 15 0
different service clubs within the City
GOAL - RETENTION OF
RURALICOUNTRY LIVING
COMMUNITY CHARACTER &
PRESERVATION OF OPEN SPACE
OBJECTIVES Chan Herrera Huff
Monitor and evaluate proposals for 11 2 g
proposed development in areas such
as Tres Hermanos, Tonner Canyon
and the Shell Oil property; monitor
water use in Tres Hermanos
Establish contiguous neighborhoods 8 1 13
within City zip code and Walnut School
District by annexing two existing
housing tracts and other potential
areas
Create a pre -annexation agreement for 9 3 12
Shell Oil property
Consider annexation of former Boy 10 _4_10
Scout property (work with the City of
Industry and the County)
2
10
12
11
4
12
5
13
6
0
Zirbes
7O'Connor
16
9
8
8
13
3
14
4
Workshop should be
13
14 14
oriented, practical and s
project
5
discussion on creatin
7the
8
Effectively and aggressively pursue
statement for the City'
7
r::3
1
special focus should be plac
3
opportunties available to support this
_ problems
conceptas well as what current issues
Develop an in-house traffic signal
are facing the City.
Expand the sphere of influence to
12
_5_11
incorporate properties both west and
comput
southwest of City
GOAL - REDUCTION OF REGIONAL
TRAFFIC IMPACTS ON LOCAL
STREETS
OBJECTIVES
Computerized Signal Management
Chan
2'
Herrera
3
Huff
System run by City, not County
combine with
1
(Interconnect Master Plan)
synchronization
Pursue/monitor traffic solutions (Four
3
1
3
Corners Plan)
Support ACE funding requests and
5
5
4
construction of nearby rail grade
crossing projects
Study feasibility of hiring a consultant
7
0
0
to study in -town shuttle service feeding
park & rides, Metrolink and commercial
areas ---Consider "Get -About" minibus
system for short trips within the City
Monitor State Route 60 truck laneFlif
2
1
4
project
5
4
8
Effectively and aggressively pursue
6
7
r::3
1
resolution of City-wide speeding
3
7
_ problems
Develop an in-house traffic signal
22
synchronization system
combin
comput
m mt s
Provide bike lanes along Grand
6
0
Avenue and Brea Canyon Road in
6
order to connect to surrounding cities
3
1 1 15
15 1 7
O'Connor Zirbes
2
1
4
5
5
4
8
6
6
7
r::3
1
3
2
7
0
GOAL - PROMOTION OF VIABLE
COMMERCIAL ACTIVITY
OBJECTIVES
(Phase 1) Identify unmet retail needs;
target revitalization of existing
commercial areas; attract commercial
development; consider strategies with
Project Area; prioritize commercial
Chan
2
Herrera
3
Huff
1
s/b
merged
w/#2
O'Connor
Zirbes
1
5
areas for economic development
opportunities.
(Phase 2) Consider strategies T1 1 2 27-41
redevelopment; utilize ele2
economic plan from Kosmowork to pass redevelopment lemergedand support other measures alw/#1stable funding for cities,
through property taxes; creation of an
"Economic Assistance Program" to
formulate alternative methods to finance
economic development (use of money
or (bonds to replace lost redevelopment
funding)
Establish supermarket for Country Hills
Towne Center and/or south end
4
5
3
4
1
Work with the Chamber of Commerce,
business owners, residents and
management companies to seek the
following: a national chain (middle to upper
level) restaurant; businesses to fill
3
X
left blank
4
3
7
vacancies, conduct a survey of residents to
determine what businesses would be best
for the City
Re -visit sign ordinance related to the
percentage of non-english characters
7
4
8
9
2
Develop Dynamic Center - Create
Destination Location
6
7
7
6
8
3
Work with County for possibility of
acquiring Diamond Bar Golf Course
X
left blank
2
5
9
Evaluate site "D"
5
8
6
7
8
Evaluate the possibility of taking over
program from LA County and providing
licensing functions "in-house"
-8-6
9
5
6
OBJECTIVES
Establish process to evaluate sports
Chan Herrera Huff O'Connor Zirbes
9
needs within community i.e. sports
9 3 5a 5
park and explore size, potential site,
funding sources, etc. NEW (ZIRBES)
Provide proposal hire Part-time
Neighborhood Improvement Officer to
13 in budget 2 done 3
work 10-15 hours week (Fri, Sat, Sun)
now
NEW (ZIRBES)
Develop Cost/Benefit report to onsider
11 4 5
bringing Street Sweeping In -House and
0 6
sweep weekly NEW (ZIRBES)
Complete City-wide Street Signs in FY
done inserted 0 done 1
2003-04 instead of spreading over next
in budget done
few years NEW (ZIRBES) $70,000
Improve South side fencing from
14 7 6 11
Evergreen to DB Blvd NEW (ZIRBES)
4
s/b classified in isn't this
rural/country a slope?
living section
Community/Senior Center
in progress done 0 done 2
Actively pursue alternative forms of
1 1 7
library funding (i.e. bonds, assessment
8 11
districts and state/federal grants) and
hire: a grant writer to search for funds;
explore the cost/benefit (feasibility) of
seceding from the County for Library
services
Develop concept of teen program
5 in budget 0 in
progress 13
w/Youth
Study alternate uses of library site if
15 12 0 Master Plan
funding fails
9 12
Establish departmental procedures for
2 3 0
returning calls within 24 hours; staff to
1 16
draft letters for Council in response to
community letters (letters responded to
within 72 hours); conduct customer
service training for staff
utilize DBTV for public service 7 ongoing 0T6-
announcements and videos; define usage 17
of DBTV by community organizations;
utilize channel to enhance communications
with residents; monitor audio/sound issue
related to live City Council broadcasts
Inform residents of needed permits 10 6 x 18
'9Establish "Mayor/Council Member for 17:::1:4
left blank
0 0 19
a day" program
GOAL — CREATION OF COMMUNITY
ENVIRONMENT
OBJECTIVES
Review fees for Community Services
Chan Herrera Huff O'Connor Zirbes
16
1.) Pursue & promote joint
x 12 x x
left blank left blank left blank
6 8
developmentluse of facilities, parks
1 2 9
and open space w/PUSD & WVUSD
(coordinate duplicate policies such as
for tennis courts & basketball courts)
2.;1 Obtain Larkstone Park agreement
3.) Implement project (a portion of the
park could be utilized as a natural
"laboratory" for the local schools,
colleges & universities)
ompile list of properties desired for
8 0 11
arkslopen space; develop plan and
10 14
financial method for possible
acquisition
ement Trails Master Plan (includes
[Consider
4 11 10 4
developing a landscape area
8
erlooking Sycamore Canyon park)
development of a sports
9 10 4
5blex (work with property owners, same as first item 7
school districts, surrounding cities and
counties to purchase property and/or
enter into joint use agreements to
develop complex which includes a
gymnasium, swimming pool and sports
fields)
Coordinate with the Post Office and
12 2 8
Federal representatives to resolve zip
7 15
code issues
Review parking ordinances (including
oversized commercial vehicles, RV
parking and vehicles exceeding 8000
pounds) from both the County and
surrounding cities and develop similar
ordinance for the City to promote
safety and maintan property values
GOAL - RETENTION OF
RURALICOUNTRY LIVING
COMMUNITY CHARACTER &
PRESERVATION OF OPEN
SPACE
Accept JCC Donation of lot at
DB Blvd & 60 Freeway Improve
and dedicate to Cal Trans -
NEW (ZIRBES)
GOAL - CREATION OF
COMMUNITY ENVIRONMENT
Establish Committee to evaluate
sports needs within community
i.e. sports park and explore size,
potential site, funding sources,
etc. NEW (ZIRBES)
Hire Part-time Neighborhood
Improvement Officer to work 10-
15 hours week (Fri, Sat, Sun)
NEW (ZIRBES)
Bring Street Sweeping In -House
and sweep weeklyn-House
Weekly Sweeping NEW
(ZIRBES)
Complete City-wide Street Signs
in FY 2003-04 instead of
spreading over next few years
NEW (ZIRBES)
Improve Pathfinder from 57
FRWY East to DB Blvd (Slopes
on North side from FRWY to
Evergreen Springs & South side
fencing from Evergreen to DB
Blvd NEW (ZIRBES)
GOAL - TO OPERATE THE CITY IN A
FISCALLY AND MANAGERIAL
RESPONSIBLE AND PRUDENT
MANNER
Ra ki S
OBJECTIVES
n n �vres
Chan
Herrera Huff
Code of Ethics Policy including
3
2 1
placing/removing items on/from
agenda policy
NEW (O'Connor)
Chang
Herrera
Council Policy regarding placement of
2
1
items on Council agenda
9
0
incl in
NEW (O'Connor)
#1
Review the Council Appointed
1
0 0
Committees List and consider reducing
10
the number, or merging some, of the
and medians
tailored
Council Sub -Committees
Monitor repair program that assists low 6
to moderate income families with
by
Mayor &
NEW (O'Connor)
9 11 5
Council
GOAL RET
Adopt slopes on major roads and/or 2
possibly provide funding assistance;
staff to prepare list of options - Private
Zirbes
0
we have
already
3 0
we have
already
2
ENTION OF
RURAL/COUNTRY LIVING
COMMUNITY CHARACTER &
PRESERVATION OF OPEN SPACE
Rankin Scores
OBJECTIVES
Chang
Herrera
Huff
O'Connor�Zlrb�es
ConsiderJCC Donation of lot at DB 15
Blvd & 60 Freeway Improve and
9
7 0
dedicate to Cal Trans -
NEW (ZIRBES)
Improve slope maintenance by 1
implementing comprehensive plans for or
both slope beautification/maintenance
10
6 6
7
and medians
Monitor repair program that assists low 6
to moderate income families with
11
9 11 5
improvements
Adopt slopes on major roads and/or 2
possibly provide funding assistance;
staff to prepare list of options - Private
12
5 10 14
Property
Clean up freeway entrances and 5
improve slopes into City (work with
8
1 9 16
Caltrans) Public Property
Enforce City codes and ordinances 4
City-wide in an equitable manner and
16
3 3 2
on weekends
velop a comprehensive ordinance to 7
0 4
require shopping centers to enforce
2 10
and remove temporary signs (i.e.
r
political signs) from shopping centers
dentify groups or individuals who will
work with private property owners to
remove unauthorized signs on private
property if City cannot; require letters
of approval from shopping centers to
be on file at City Hall; if no letter on file,
staff or shopping center has to remove
within 48 hours); possibly establish
permit system for sign companies
Continue to plant more trees around 3
13
the City
2 12 11
Enact a comprehensive investigation 17
6
into City's infrastructure (i.e. conditions
16 4 12
of sewers, etc.)
Develop sidewalk/curb replacement 16
7
fund
15 5 13
Develop entry signs that display the 14
15 0
different service clubs within the City
6 0
GOAL - RETENTION OF
RURAUCOUNTRY LIVING
COMMUNITY CHARACTER &
PRESERVATION OF OPEN SPACE
OBJECTIVES Chan
monitor and evaluate proposals for 11
Herrera Huff O'Connor Zirbes
proposed development in areas such
2 8 16 g
as Tres Hermanos, Tonner Canyon
and the Shell Oil property; monitor
water use in Tres Hermanos
Establish contiguous neighborhoods 8
1
within City zip code and Walnut School
13 8 8
District by annexing two existing
housing tracts and other potential
areas
Create, a pre -annexation agreement for 9
3 12
Shell Oil property
13 3
Consider annexation of former Boy 10
4
Scout property (work with the City of
10 14 4
Industry and the County)
OA
Workshop should bean action- 13 14 14
oriented, practical and systematic 1 15
discussion on creating a vision
statement for the City's future; a
special focus should be placed on the
opportunties available to support this
concept as well as what current issues
are facing the City.
Expand the sphere of influence to
12 5
incorporate properties both west and
11
15 7
southwest of City
GOAL - REDUCTION OF REGIONAL
TRAFFIC IMPACTS ON LOCAL
STREETS
OBJECTIVES
Computerized Signal Management
Chan Herrera Huff
2*
O'Connor Zirbes
System run by City, not County
3 1
combine with
2 1
(Interconnect Master Plan)
synchronization
Pursue/monitor traffic solutions (Four
3
Corners Plan)
1 3
4 5
Support ACE funding requests and
5
construction of nearby rail grade
5 4
5 4
crossing projects
Study feasibility of hiring a consultant
7
to study in -town shuttle service feeding
0 0
$ 6
park & rides, Metrolink and commercial
areas ---Consider "Get -About" minibus
system for short trips within the City
Monitor State Route 60 truck lane
4 4
project
5
6 7
Effectively and aggressively pursue
1
resolution of City-wide speeding
X 2
left
1 3
problems
blank
Develop an in-house traffic signal
2* 2
synchronization system
combine with 0
same as
3 2
computerized #1
Provide bike lanes along Grand
m mt s stem
6
Avenue and Brea Canyon Road in
0 6
7 0
order to connect to surrounding cities
GOAL - PROMOTION OF VIABLE
COMMERCIAL ACTIVITY
OBJECTIVES Chan
(Phase 1) Identify unmet retail needs; 2
Herrera Huff O'Connor Zirb
target revitalization of existing
3 1 5
commercial areas; attract commercial
s/b
development; consider strategies with
merged
Project Area; prioritize commercial
w/#2
areas for economic development
_ o a unities.
(Phase 2) Consider strategies without 1
redevelopment; utilize elements of
2 2 4
economic plan from Kosmont study;
s/b
work to pass redevelopment legislation
merged
and support other measures allocating
w/#1
stable funding for cities, such as
through property taxes; creation of an
"Economic Assistance Program" to
formulate alternative methods to finance
economic development (use of money
or bonds to replace lost redevelopment
funding)
CslaDlish supermarket for Country Hills 4 5
Towne Center and/or south end 3 4 1
'Work with the Chamber of Commerce, 3 X
business owners, residents and 4 3 7
management companies to seek the left blank
following: a national chain (middle to upper
level) restaurant; businesses to fill
vacancies, conduct a survey of residents to
determine what businesses would be best
for the City
Re. -visit sign ordinance related to the 7 4
percentage of non-english characters 8 9 2
Develop Dynamic Center -Create 6 7 7
Destination Location 6 3
VVork with County for possibility of X 2
acquiring Diamond Bar Golf Course left blank 5 8 9
Evaluate site "D" 5 8 6 7
8
Evaluate the possibility of taking over 8 6
program from LA County and providing 9 5 6
licensing functions "in-house"
4
OBJECTIVES
Establish process to evaluate sports
Chan Herrera Huff O'Connor Zirbes
9
needs within community i.e. sports
9 3 5a 5
park and explore size, potential site,
funding sources, etc. NEW (ZIRBES)
Provide proposal hire Part-time
Neighborhood Improvement Officer to
13 in budget 2 done 3
work 10-15 hours week (Fri, Sat, Sun)
now
NEW (ZIRBES)
Develop Cost/Benefit report to onsider
11
bringing Street Sweeping In -House and
4 5
0 6
sweep weekly NEW (ZIRBES)
Complete City-wide Street Signs in FY
2003-04 instead of spreading over next
done inserted p done 1
few years NEW (ZIRBES) $70,000
in budget done
Improve South side fencing from
Evergreen to DB Blvd NEW (ZIRBES)
14 7 6
s/b classified in 11 4
isn't this
rural/country a slope?
living section
Community/Senior Center
in progress done 0 done
2
Actively pursue alternative forms of
1
library funding (i.e. bonds, assessment
1 7 8 11
districts and state/federal grants) and
hire a grant writer to search for funds;
explore the cost/benefit (feasibility) of
seceding from the County for Library
services
Develop concept of teen program
5 in budget 0 in
progress 13
w/Youth
Study alternate uses of library site if
15 Master Plan
funding fails
12 0 9 12
Establish departmental procedures for
2
returning calls within 24 hours; staff to
3 0 1 16
draft letters for Council in response to
community letters (letters responded to
within 72 hours); conduct customer
service training for staff
Utilize DBTV for public service 7
announcements and videos; define usage
of DBTV by community organizations;
utilize channel to enhance communications
with residents; monitor audiolsound issue
related to live City Council broadcasts
Inform residents of needed permits 10
""E:stablish "Mayor/Council Member for 17
a day" program
GOAL — CREATION OF COMMUNITY
ENVIRONMENT
OBJECTIVES Chan
Review fees for Community Services 16
1.) Pursue & promote joint 6
development/use of facilities, parks
and open space w/PUSD & WVUSD
(coordinate duplicate policies such as
for tennis courts & basketball courts)
2.) Obtain Larkstone Park agreement
3.) Implement project (a portion of the
park could be utilized as a natural
"laboratory" for the local schools,
colleges & universities)
Compile list of properties desired foFasfirst
parks/open space; develop plan and
financial method for possible
acquisition
Implement Trails Master Plan (includes
developing a landscape area
overlooking Sycamore Canyon park)
Consider development of a sports
complex (work with property owners,
school districts, surrounding cities and
counties to purchase property and/or
enter into joint use agreements to
develop complex which includes a
gymnasium, swimming pool and sports
fields)
Coordinate with the Post Office and 12
Federal representatives to resolve zip
code issues
6
ongoing 1 0
H.
Herrei
x
left blas
8
C
11
10
2
C
17
9 x 18
4 left blank
14 0 19
a
Huff
O'Connor
Zirbes
ik
12
x
left blank
x
left blank
1
2
9
11 1 10 —T 14
10 1 4 --F-8
4 1 5b 7
8 1 7 --F-1 5
Review parking ordinances (including 3 5 13
oversized commercial vehicles, RV 3 10
parking and vehicles exceeding 8000
pounds) from both the County and
surrounding cities and develop similar
ordinance for the City to promote
safety and maintan property values
GOAL - RETENTION OF
RURAL/COUNTRY LIVING
COMMUNITY CHARACTER &
PRESERVATION OF OPEN
SPACE
Accept JCC Donation of lot at
FDB Blvd & 60 Freeway Improve
and dedicate to Cal Trans -
NEW (ZIRBES)
GOAL - CREATION OF
COMMUNITY ENVIRONMENT
Establish Committee to evaluate
sports needs within community
i.e. sports park and explore size,
potential site, funding sources,
etc. NEW (ZIRBES)
Hire Part-time Neighborhood
Improvement Officer to work 10-
15 hours week (Fri, Sat, Sun)
NEW (ZIRBES)
[Bring Street Sweeping In -House
and sweep weeklyn-House
Weekly Sweeping NEW
(ZIRBES)
Complete City-wide Street Signs
in FY 2003-04 instead of
spreading over next few years
NEW (ZIRBES)
Improve Pathfinder from 57
FRWY East to DB Blvd (Slopes
on North side from FRWY to
Evergreen Springs & South side
fencing from Evergreen to DB
Blvd NEW (ZIRBES)
Study Session #4
Agenda No. 6.13
GOAL - TO OPERATE THE CITY IN A FISCALLY AND MANAGERIAL RESPONSIBLE AND PRUDENT
MANNER
Rankine Scores
OBJECTIVES Chang Herrera Huff
O'Connor
Zirbes
Total
Code of Ethics Policy including 3
2 1
1
0
1.4
placing/removing items on/from agenda
policy
NEW (O'Connor)
Council Policy regarding placement of 2
1 0
3
0
1.2
items on Council agenda
NEW (O'Connor)
Review the Counciil Appointed 1
0 0
2
2
1
Committees List and consider reducing
the number, or merging some, of the
Council Sub -Committees
Page 1
GOAL - RETENTION OF RURAUCOUNTRY LIVING COMMUNITY CHARACTER & PRESERVATION OF
OPEN SPACE
OBJECTIVES Chang Herrera Huff
O'Connor
Zirbes
Total
Consider JCC Donation of lot at DB Blvd
15 9
7
0
1 6.4
& 60 Freeway Improve and dedicate to
Cal Trans -
NEW (ZIRBES)
Improve slope maintenance by 1
10 6
7
6
6
implementing comprehensive plans for
both slope beautification/maintenance
and medians
Monitor repair program that assists low 6
11 9
11
5
8.4
to moderate income families with
improvements
Adopt slopes on major roads and/or 2
12 5
10
14
8.6
possibly provide funding assistance; staff
to prepare list of options - Private
Property
Clean up freeway entrances and improve
5 8
1
9
16 7.8
slopes into City (work with Caltrans)
Public Property
Enforce City codes and ordinances City-
4 16
3
3
2 5.6
wide in an equitable manner and on
weekends
Develop a comprehensive ordinance to 7
0 4
2
10
4.6
require shopping centers to enforce and
remove temporary signs (i.e. political
signs) from shopping centers (identify
groups or individuals who will work with
private property owners to remove
unauthorized signs on private property if
City cannot; require letters of approval
from shopping centers to be on file at
City Hall; if no letter on file, staff or
shopping center has to remove within 48
hours); possibly establish permit system
for sign companies
Continue to plant more trees around the
3 13
2
12
11 8.2
City
Enact a comprehensive investigation into
17 6
16
4
12 it
City's infrastructure (i.e. conditions of
sewers, etc.
Develop sidewalk/curb replacement fund
16 7
15
5
13 11.2
Develop entry signs that display the 14
15 0
6
0
7
different service clubs within the City
Ranking Scores
GOAL - RETENTION OF RURAL/COUNTRY LIVING
COMMUNITY CHARACTER &
PRESERVATION OF
OPEN SPACE
OBJECTIVES Chang Herrera Huff
O'Connor
Zirbes
Total
Monitor and evaluate proposals for 11
2 8 16 9 9.2
proposed development in areas such as
Tres Hermanos, Tonner Canyon and the
Shell Oil property; monitor water use in
Tres Hermanos
Establish contiguous neighborhoods 8
1 13 8 8 7.6
within City zip code and Walnut School
District by annexing two existing housing
tracts and other potential areas
Create a pre -annexation agreement for 9
3 12 13 3 8
Shell Oil property
Consider annexation of former Boy 10
4 10 14 4 8.4
Scout property (work with the City of
Industry and the County)
Workshop should be an action -oriented,
13 14 14 1 15
practical and systematic discussion on
creating a vision statement for the City's
future; a special focus should be placed
on the opportunties available to support
this concept as well as what current
issues are facing the City.
Expand the sphere of influence to 12
5 11 15 7 10
incorporate properties both west and
southwest of City
Page 3
GOAL - REDUCTION OF REGIONAL TRAFFIC IMPACTS ON LOCAL STREETS
OBJECTIVES Chang Herrera Huff
O'Connor Zirbes Total
Computerized Signal Management 2
3 1 2 1 1.8
System run by City, not County
Interconnect Master Plan)
Pursue/monitor traffic solutions (Four 3
1 3 4 5 3.2
Corners Plan)
Support ACE funding requests and 5
5 4 5 4 4.6
construction of nearby rail grade
crossing projects
Study feasibility of hiring a consultant to
7 0 0 8 6
study in -town shuttle service feeding
park & rides, Metrolink and commercial
areas ---Consider "Get -About" minibus
system for short trips within the City
Monitor State Route 60 truck lane project
4 4 5 6 7
Effectively and aggressively pursue 1
x 2 1 3 1.4
resolution of City-wide speeding
problems
Develop an in-house traffic signal 2
2 0 3 2 1.8
synchronization system
Provide bike lanes along Grand Avenue 6
0 6 7 0 3.8
and Brea Canyon Road in order to
connect to surrounding cities
Page 4
0
GOAL - PROMOTION OF VIABLE COMMERCIAL ACTIVITY
OBJECTIVES Chang Herrera Huff
O'Connor Zirbes Total
(Phase 1) Identify unmet retail needs; target
2 3 1 1 5
revitalization of existing commercial areas;
attract commercial development; consider
strategies with Project Area; prioritize
commercial areas for economic development
opportunities.
(Phase 2) Consider strategies without 1
1 2 2 4 2
redevelopment; utilize elements of economic
plan from Kosmont study; work to pass
redevelopment legislation and support other
measures allocating stable funding for cities,
such as through property taxes; creation of an
"Economic Assistance Program" to formulate
alternative methods to finance economic
11.4
4.2
5.2
2.4
development (use of money or bonds to
Total
replace lost redevelopment funding)
5
Establish supermarket for Country Hills 4
5 3
Towne Center and/or south end
3
Work with the Chamber of Commerce, 3
x 4
business owners, residents and management
5.2
companies to seek the following: a national
1
chain (middle to upper level) restaurant;
11
businesses to fill vacancies, conduct a survey
8.4
of residents to determine what businesses
2
would be best for the City
8
Re -visit sign ordinance related to the 7
4 8
percentage of non-English characters
Develop Dynamic Center - Create 6
7 7
Destination Location
Work with County for possibility of x
2 5
acquiring Diamond Bar Golf Course
Evaluate site "D" 5 8 6
7 8
Evaluate the possibility of taking over 8
6 9
program from LA County and providing
licensing functions "in-house"
Page 5
GOAL - CREATION OF COMMUNITY ENVIRONMENT
OBJECTIVES Chang Herrera Huff
O'Connor
Establish process to evaluate sports 9
9 3
needs within community i.e. sports park
and explore size, potential site, funding
sources, etc. NEW (ZIRBES)
Provide proposal hire Part-time 13
X 2
Neighborhood Improvement Officer to
work 10-15 hours week (Fri, Sat, Sun)
NEW ZIRBES
Develop Cost/Benefit report to onsider 11
4 5
bringing Street Sweeping In -House and
sweep weekly NEW (ZIRBES)
Complete City-wide Street Signs in FY done
0
2003-04 instead of spreading over next
few years NEW (ZIRBES) $70,000
Improve South side fencing from 14
7 6
Evergreen to DB Blvd NEW (ZIRBES)
Community/Senior Center in progress
done 0
Actively pursue alternative forms of 1
1 7
library funding (i.e. bonds, assessment
districts and state/federal grants) and
hire a grant writer to search for funds;
explore the cost/benefit (feasibility) of
seceding from the County for Library
services
Develop concept of teen program 5
in budget
Study alternate uses of library site if 15
12 0
funding fails
Establish departmental procedures for 2
3 0
returning calls within 24 hours; staff to
draft letters for Council in response to
community letters (letters responded to
within 72 hours); conduct customer
service training for staff
Utilize DBTV for public :service 7
ongoing 0
announcements and videos; define usage of
DBTV by community organizations; utilize
channel to enhance communications with
residents; monitor audio/sound issue related
to live City Council broadcasts
Inform residents of needed permits 10
6 9
"Establish "Mayor/Council Member fora
17 0
day" program
Page 6
4 1
3 7
9 2
6 3
8 9
6.8
5 6
3.4
3.4
6
5.8
4.8
6.8
Zirbes
Total
5
5
6.2
done
3
3.6
0
6
5.2
done
1
0.2
11
4
8.4
done
2
0.4
8
11
5.6
0 in progress
9 12 9.6
1 16 4.4
6 17 6
X 18 8.6
14 0 19
13 3.6
10
GOAL - CREATION OF COMMUNITY ENVIRONMENT
OBJECTIVES Chang Herrera Huff
O'Connor Zirbes Total
Review fees for Community Services 16
X 12 X X
1.) Pursue & promote joint 6 8
1 2 9 5.2
development/use of facilities, parks and
open space w/PUSD & WVUSD
RESPONSIBLE AND PRUDENT
(coordinate duplicate policies such as for
tennis courts & basketball courts) 2.)
Obtain Larkstone Park agreement 3.)
Implement project (a portion of the park
could be utilized as a natural "laboratory"
Rankinq Scores
for the local schoolls, colleges &
universities)
Compile list of properties desired for 8
0 11 10 14
parks/open space; develop plan and
financial method for possible acquisition
Code of Ethics Policy including
Implement Trails Master Plan (includes 4
11 10 4 8
developing a landscape area overlooking
1 0
Sycamore Canyon park)
Consider development of a sports 9
10 4 5B 7
complex (work with property owners,
agenda policy
school districts, surrounding cities and
counties to purchase property and/or
enter into joint use agreements to
develop complex which includes a
gymnasium, swimming pool and sports
Council Policy regarding placement of
fields)
1
Coordinate with the Post Office and 12
2 8 7 15
Federal representatives to resolve zip
code issues
Review parking ordinances (including
3 5 13 3
oversized commercial vehicles, RV
parking and vehicles exceeding 8000
pounds) from both the County and
1
surrounding cities and develop similar
0
ordinance for the City to promote safety
Committees List and consider reducing
and maintan property values
Page 7
GOAL - TO OPERATE THE CITY IN A
FISCALLY AND MANAGERIAL
RESPONSIBLE AND PRUDENT
MANNER
Rankinq Scores
OBJECTIVES Chang Herrera
Huff
O'Connor
Zirbes
Code of Ethics Policy including
3
2
1
1 0
placing/removing items on/from
we have
agenda policy
already
NEW (O'Connor)
Council Policy regarding placement of
2
1
0
3 0
items on Council agenda
incl in
we have
NEW (O'Connor)
#1
already
Review the Council Appointed
1
0
0
2 1
Committees List and consider reducing
tailored
the number, or merging some, of the
by
Council Sub -Committees
Mayor &
NEW (O'Connor)
Council
GOAL - RETENTION OF
RURAUCOUNTRY LIVING
COMMUNITY CHARACTER &
PRESERVATION OF OPEN SPACE
Rankinq Scores
OBJECTIVES Chang Herrera
Huff
O'Connor
Zirbes
Consider JCC Donation of lot at DB
15
9
7
0 1
Blvd & 60 Freeway Improve and
dedicate to Cal Trans -
NEW (ZIRBES)
5.6
8.6
7.4
6
8.8
4.8
Improve slope maintenance by
1 10 6
implementing comprehensive plans for
both slope beautification/maintenance
and medians
Monitor repair program that assists low
6 11 9
to moderate income families with
improvements
Adopt slopes on major roads and/or
2 12 5
possibly provide funding assistance;
staff to prepare list of options - Private
Property
Clean up freeway entrances and
5 8 1
improve slopes into City (work with
Caltrans) Public Property
Enforce City codes and ordinances
4 16 3
City-wide in an equitable manner and
on weekends
1
Develop a comprehensive ordinance to
7 0 4
require shopping centers to enforce
and remove temporary signs (i.e.
political signs) from shopping centers
(identify groups or individuals who will
work with private property owners to
remove unauthorized signs on private
property if City cannot; require letters
of approval from shopping centers to
be on file at City Hall; if no letter on file,
staff or shopping center has to remove
within 48 hours); possibly establish
permit system for sign companies
Continue to plant more trees around
3 13 2
the City
Enact a comprehensive investigation
17 6 16
into City's infrastructure (i.e. conditions
of sewers, etc.)
Develop sidewalk/curb replacement
16 7 15
fund
Develop entry signs that display the
14 15 0
different service clubs within the City
GOAL - RETENTION OF
RURAUCOUNTRY LIVING
COMMUNITY CHARACTER &
PRESERVATION OF OPEN SPACE
OBJECTIVES Chang Herrera
Huff O'Connor
Monitor and evaluate proposals for
11 2 8
proposed development in areas such
as Tres Hermanos, Tonner Canyon
and the Shell Oil property; monitor
water use in Tres Hermanos
Establish contiguous neighborhoods
8 1 13
within City zip code and Walnut School
District by annexing two existing
housing tracts and other potential
areas
Create a pre -annexation agreement for
9 3 12
Shell Oil property
Consider annexation of former Boy
10 4 10
Scout property (work with the City of
Industry and the County)
2
Workshop should be an action-
13 14 14
oriented, practical and systematic
discussion on creating a vision
statement for the City's future; a
special focus should be placed on the
opportunties available to support this
7 6
11 5
10 14
9 16
3 2
2 10
12 11
4 12
5 13
6 0
Zirbes
16 9
8 8
13 3
14 4
1 15
concept as well as what current issues
are facing the City.
Expand the sphere of influence to
12 5 11 15 7
incorporate properties both west and
southwest of City
GOAL - REDUCTION OF REGIONAL
TRAFFIC IMPACTS ON LOCAL
STREETS
OBJECTIVES Chang Herrera
Huff O'Connor Zirbes
Computerized Signal Management
2* 3 1 2 1
System run by City, not County
combine with
(Interconnect Master Plan) synchronization
Pursue/monitor traffic solutions (Four
3 1 3 4 5
Corners Plan)
Support ACE funding requests and
5 5 4 5 4
construction of nearby rail grade
crossing projects
Study feasibility of hiring a consultant
7 0 0 8 6
to study in -town shuttle service feeding
park & rides, Metrolink and commercial
areas ---Consider "Get -About" minibus
system for short trips within the City
Monitor State Route 60 truck lane
4 4 5 6 7
project
Effectively and aggressively pursue
1 X 2 1 3
resolution of City-wide speeding
left
problems blank
Develop an in-house traffic signal
2* 2 0 3 2
synchronization system combine with same as
computerized
#1
m mt system
Provide bike lanes along Grand
6 0 6 7 0
Avenue and Brea Canyon Road in
order to connect to surrounding cities
3
GOAL - PROMOTION OF VIABLE
COMMERCIAL ACTIVITY
OBJECTIVES Chang Herrera
Huff O'Connor Zirbes
(Phase 1) Identify unmet retail needs;
2 3 1 1 5
target revitalization of existing
s/b
commercial areas; attract commercial
merged
development; consider strategies with
w/#2
Project Area; prioritize commercial
areas for economic development
opportunities
(Phase 2) Consider strategies without
1 1 2 2 4
redevelopment; utilize elements of
s/b
economic plan from Kosmont study;
merged
work to pass redevelopment legislation
w/#1
and support other measures allocating
stable funding for cities, such as
through property taxes; creation of an
"Economic Assistance Program" to
formulate alternative methods to finance
economic development (use of money
or bonds to replace lost redevelopment
funding)
Establish supermarket for Country Hills
4 5 3 4 1
Towne Center and/or south end
Work with the Chamber of Commerce,
3 X 4 3 7
business owners, residents and
left blank
management companies to seek the
following: a national chain (middle to upper
level) restaurant; businesses to fill
vacancies, conduct a survey of residents to
determine what businesses would be best
for the City
Re -visit sign ordinance related to the
7 4 8
percentage of non-english characters
Develop Dynamic Center - Create
6 7 7
Destination Location
Work with County for possibility of
X 2 5
acquiring Diamond Bar Golf Course
left blank
Evaluate site "D" 5 8
6 7 8
Evaluate the possibility of taking over
8 6 9
program from LA County and providing
licensing functions "in-house"
4
OBJECTIVES Chang Herrera
Huff O'Connor
Establish process to evaluate sports
9 9 3
needs within community i.e. sports
park and explore size, potential site,
funding sources, etc. NEW (ZIRBES)
Provide proposal hire Part-time
13 in budget
Neighborhood Improvement Officer to
now
work 10-15 hours week (Fri, Sat, Sun)
NEW (ZIRBES)
Develop Cost/Benefit report to onsider
11 4 5
bringing Street Sweeping In -House and
sweep weekly NEW (ZIRBES)
Complete City-wide Street Signs in FY
done inserted 0
2003-04 instead of spreading over next
in budget
few years NEW (ZIRBES) $70,000
Improve South side fencing from
14 7 6
Evergreen to DB Blvd NEW (ZIRBES)
s/b classified in
rural/country
a slope?
living section
Community/Senior Center in progress done 0
Actively pursue alternative forms of
1 1 7
library funding (i.e. bonds, assessment
districts and state/federal grants) and
hire a grant writer to search for funds;
explore the cost/benefit (feasibility) of
seceding from the County for Library
services
Develop concept of teen program
5 in budget
w/Youth
Master Plan
Study alternate uses of library site if
15 12 0
funding fails
Establish departmental procedures for
2 3 0
returning calls within 24 hours; staff to
draft letters for Council in response to
community letters (letters responded to
within 72 hours); conduct customer
service training for staff
5
Utilize DBTV for public service
7 ongoing 0
announcements and videos; define usage
of DBTV by community organizations;
utilize channel to enhance communications
with residents; monitor audio/sound issue
related to live City Council broadcasts
Inform residents of needed permits
10 6 9
left blank
**E,stablish "Mayor/Council Member for
17 0
a day" program
GOAL - CREATION OF COMMUNITY
ENVIRONMENT
OBJECTIVES Chang Herrera
Huff O'Connor
Review fees for Community Services
16 x 12
left blank
left blank
1.) Pursue & promote joint 6
8 1 2
development/use of facilities, parks
9 2
6 3
8 9
5 6
Zirbes
5a 5
2 done 3
0 6
done 1
done
11 4
isn't this
done 2
8 11
0 in progress 13
9 12
1 16
6 17
x 18
14 0 19
Zirbes
x x
left blank
9
and open space w/PUSD & WVUSD
(coordinate duplicate policies such as
for tennis courts & basketball courts)
2.) Obtain Larkstone Park agreement
3.) Implement project (a portion of the
park could be utilized as a natural
"laboratory" for the local schools,
colleges & universities)
Compile list of properties desired for
parks/open space; develop plan and
financial method for possible
acquisition
Implement Trails Master Plan (includes
developing a landscape area
overlooking Sycamore Canyon park)
Consider development of a sports
complex (work with property owners,
school districts, surrounding cities and
counties to purchase property and/or
enter into joint use agreements to
develop complex which includes a
gymnasium, swimming pool and sports
fields)
Coordinate with the Post Office and
Federal representatives to resolve zip
code issues
6
Review parking ordinances (including
oversized commercial vehicles, RV
parking and vehicles exceeding 8000
pounds) from both the County and
surrounding cities and develop similar
ordinance for the City to promote
safety and maintan property values
GOAL - RETENTION OF
RURAL/COUNTRY LIVING
COMMUNITY CHARACTER &
PRESERVATION OF OPEN
SPACE
Accept JCC Donation of lot at
DB Blvd & 60 Freeway Improve
and dedicate to Cal Trans
NEW (ZIRBES)
GOAL - CREATION OF
COMMUNITY ENVIRONMENT
Establish Committee to evaluate
sports needs within community
i.e. sports park and explore size,
potential site, funding sources,
etc. NEW (ZIRBES)
Hire Part-time Neighborhood
Improvement Officer to work 10-
15 hours week (Fri, Sat, Sun)
NEW (ZIRBES)
Bring Street Sweeping In-House
and sweep weeklyn-House
Weekly Sweeping NEW
(ZIRBES)
Complete City-wide Street Signs
in FY 2003-04 instead of
spreading over next few years
NEW (ZIRBES)
Improve Pathfinder from 57
FRWY East to DB Blvd (Slopes
on North side from FRWY to
Evergreen Springs & South side
fencing from Evergreen to DB
11 10
11 10 4
9 10 4 5b
same as first item
14
12 2
8
7
15
3 5
13
3
10
Blvd NEW (ZIRBES)
7
GOAL - TO OPERATE THE CITY IN A
FISCALLY AND MANAGERIAL
RESPONSIBLE AND PRUDENT
MANNER
Rankinc Scores
OBJECTIVES Chang Herrera
Huff O'Connor Zirbes
Code of Ethics Policy including
3 2 1 1 0
placing/removing items on/from
we have
agenda policy
already
NEW (O'Connor)
Council Policy regarding placement of
2 1 0 3 0
items on Council agenda
incl in we have
NEW (O'Connor)
#1 already
Review the Council Appointed
1 0 0 2 1
Committees List and consider reducing
tailored
the number, or merging some, of the
by
Council Sub -Committees
Mayor &
NEW (O'Connor)
Council
GOAL - RETENTION OF
RURAL/COUNTRY LIVING
COMMUNITY CHARACTER &
PRESERVATION OF OPEN SPACE
Ranking Scores
OBJECTIVES Chang Herrera
Huff O'Connor Zirbes
Consider JCC Donation of lot at DB
15 9 7 0 1
Blvd & 60 Freeway Improve and
dedicate to Cal Trans -
NEW (ZIRBES)
Improve slope maintenance by
1 10 6 7 6
implementing comprehensive plans for
both slope beautification/maintenance
and medians
Monitor repair program that assists low
6 11 9 11 5
to moderate income families with
improvements
Adopt slopes on major roads and/or
2 12 5 10 14
possibly provide funding assistance;
staff to prepare list of options - Private
Property
Clean up freeway entrances and
5 8 1 9 16
improve slopes into City (work with
Caltrans) Public Property
Enforce City codes and ordinances
4 16 3 3 2
City-wide in an equitable manner and
on weekends
1
Develop a comprehensive ordinance to
7 0 4 2 10
require shopping centers to enforce
and remove temporary signs (i.e.
political signs) from shopping centers
(identify groups or individuals who will
work with private property owners to
remove unauthorized signs on private
property if City cannot; require letters
of approval from shopping centers to
be on file at City Hall; if no letter on file,
staff or shopping center has to remove
within 48 hours); possibly establish
permit system for sign companies
Continue to plant more trees around
3 13 2 12 11
the City
Enact a comprehensive investigation
17 6 16 4 12
into City's infrastructure (i.e. conditions
of sewers, etc.)
Develop sidewalk/curb replacement
16 7 15 5 13
fund
Develop entry signs that display the
14 15 0 6 0
different service clubs within the City
GOAL - RETENTION OF
RURAL/COUNTRY LIVING
COMMUNITY CHARACTER &
PRESERVATION OF OPEN SPACE
OBJECTIVES Chang Herrera
Huff O'Connor Zirbes
Monitor and evaluate proposals for
11 2 8 16 9
proposed development in areas such
as Tres Hermanos, Tonner Canyon
and the Shell Oil property; monitor
water use in Tres Hermanos
Establish contiguous neighborhoods
8 1 13 8 8
within City zip code and Walnut School
District by annexing two existing
housing tracts and other potential
areas
Create a pre -annexation agreement for
9 3 12 13 3
Shell Oil property
Consider annexation of former Boy
10 4 10 14 4
Scout property (work with the City of
Industry and the County)
2
Workshop should be an action-
13 14 14 1 15
oriented, practical and systematic
discussion on creating a vision
statement for the City's future; a
special focus should be placed on the
opportunties available to support this
concept as well as what current issues
are facing the City.
Expand the sphere of influence to
12 5 11 15 7
incorporate properties both west and
southwest of City
GOAL - REDUCTION OF REGIONAL
TRAFFIC IMPACTS ON LOCAL
STREETS
OBJECTIVES Chang Herrera
Huff O'Connor Zirbes
Computerized Signal Management
2* 3 1 2 1
System run by City, not County
combine with
(Interconnect Master Plan) synchronization
Pursue/monitor traffic solutions (Four
3 1 3 4 5
Corners Plan)
Support ACE funding requests and
5 5 4 5 4
construction of nearby rail grade
crossing projects
Study feasibility of hiring a consultant
7 0 0 8 6
to study in -town shuttle service feeding
park & rides, Metrolink and commercial
areas ---Consider "Get -About" minibus
system for short trips within the City
Monitor State Route 60 truck lane
4 4 5 6 7
project
Effectively and aggressively pursue
1 X 2 1 3
resolution of City-wide speeding
left
problems blank
Develop an in-house traffic signal
2* 2 0 3 2
synchronization system combine with same as
computerized
#1
m mt system
Provide bike lanes along Grand
6 0 6 7 0
Avenue and Brea Canyon Road in
order to connect to surrounding cities
3
GOAL - PROMOTION OF VIABLE
COMMERCIAL ACTIVITY
OBJECTIVES Chang Herrera
Huff O'Connor Zirbes
(Phase 1) Identify unmet retail needs;
2 3 1 1 5
target revitalization of existing
s/b
commercial areas; attract commercial
merged
development; consider strategies with
w/#2
Project Area; prioritize commercial
areas for economic development
opportunities
(Phase 2) Consider strategies without
1 1 2 2 4
redevelopment; utilize elements of
s/b
economic plan from Kosmont study;
merged
work to pass redevelopment legislation
w/#1
and support other measures allocating
stable funding for cities, such as
through property taxes; creation of an
"Economic Assistance Program" to
formulate alternative methods to finance
economic development (use of money
or bonds to replace lost redevelopment
funding)
Establish supermarket for Country Hills
4 5 3 4 1
Towne Center and/or south end
'Work with the Chamber of Commerce,
3 X 4 3 7
business owners, residents and
left blank
management companies to seek the
following: a national chain (middle to upper
level) restaurant; businesses to fill
vacancies, conduct a survey of residents to
determine what businesses would be best
for the City
Re. -visit sign ordinance related to the
7 4 8 9 2
percentage of non-english characters
Develop Dynamic Center - Create
6 7 7 6 3
Destination Location
Work with County for possibility of
X 2 5 8 9
acquiring Diamond Bar Golf Course
left blank
Evaluate site "D" 5 8
6 7 8
Evaluate the possibility of taking over
8 6 9 5 6
program from LA County and providing
licensing functions "in-house"
4
OBJECTIVES Chang Herrera
Huff O'Connor Zirbes
Establish process to evaluate sports
9 9 3 5a 5
needs within community i.e. sports
park and explore size, potential site,
funding sources, etc. NEW (ZIRBES)
Provide proposal hire Part-time
13 in budget 2 done 3
Neighborhood Improvement Officer to
now
work 10-15 hours week (Fri, Sat, Sun)
NEW (ZIRBES)
Develop Cost/Benefit report to onsider
11 4 5 0 6
bringing Street Sweeping In -House and
sweep weekly NEW (ZIRBES)
Complete City-wide Street Signs in FY
done inserted 0 done 1
2003-04 instead of spreading over next
in budget done
few years NEW (ZIRBES) $70,000
Improve South side fencing from
14 7 6 11 4
Evergreen to DB Blvd NEW (ZIRBES)
s/b classified in isn't this
rural/country
a slope?
living section
Community/Senior Center in progress done 0 done 2
Actively pursue alternative forms of
1 1 7 8 11
library funding (i.e. bonds, assessment
districts and state/federal grants) and
hire a grant writer to search for funds;
explore the cost/benefit (feasibility) of
seceding from the County for Library
services
Develop concept of teen program 5 in budget 0
w/Youth
Master Plan
Study alternate uses of library site if 15 12 0 9
funding fails
Establish departmental procedures for 2 3 0 1
returning calls within 24 hours; staff to
draft letters for Council in response to
community letters (letters responded to
within 72 hours); conduct customer
service training for staff
5
Utilize DBTV for public service 7 ongoing 0 6
announcements and videos; define usage
of DBTV by community organizations;
utilize channel to enhance communications
with residents; monitor audio/sound issue
related to live City Council broadcasts
Inform residents of needed permits 10 6 9 x
left blank
"*Establish "Mayor/Council Member for 17 0 14 0
a day" program
GOAL - CREATION OF COMMUNITY
ENVIRONMENT
OBJECTIVES Chang Herrera Huff O'Connor
Review fees for Community Services 16 x 12
left blank left blank
1.) Pursue & promote joint 6 8 1 2
development/use of facilities, parks
and open space w/PUSD & WVUSD
(coordinate duplicate policies such as
for tennis courts & basketball courts)
2.) Obtain Larkstone Park agreement
3.) Implement project (a portion of the
park could be utilized as a natural
"laboratory" for the local schools,
colleges & universities)
Compile list of properties desired for 8 0
parks/open space; develop plan and
financial method for possible
acquisition
Implement Trails Master Plan (includes 4 11
developing a landscape area
overlooking Sycamore Canyon park)
in progress 13
12
16
17
18
19
Zirbes
x x
left blank
9
11 10
14
10 4
8
Consider development of a sports 9 10 4
complex (work with property owners, same as first item
school districts, surrounding cities and
counties to purchase property and/or
enter into joint use agreements to
develop complex which includes a
gymnasium, swimming pool and sports
fields)
Coordinate with the Post Office and 12 2
Federal representatives to resolve zip
code issues
6
Review parking ordinances (including 3 5
oversized commercial vehicles, RV
parking and vehicles exceeding 8000
pounds) from both the County and
surrounding cities and develop similar
ordinance for the City to promote
safety and maintan property values
GOAL - RETENTION OF
RURAL/COUNTRY LIVING
COMMUNITY CHARACTER &
5b
8 7
13 3
7
15
10
PRESERVATION OF OPEN
SPACE
Accept JCC Donation of lot at
DB Blvd & 60 Freeway Improve
and dedicate to Cal Trans
NEW (ZIRBES)
GOAL - CREATION OF
COMMUNITY ENVIRONMENT
Establish Committee to evaluate
sports needs within community
i.e. sports park and explore size,
potential site, funding sources,
etc. NEW (ZIRBES)
Hire Part-time Neighborhood
Improvement Officer to work 10-
15 hours week (Fri, Sat, Sun)
NEW (ZIRBES)
Bring Street Sweeping In-House
and sweep weeklyn-House
Weekly Sweeping NEW
(ZIRBES)
Complete City-wide Street Signs
in FY 2003-04 instead of
spreading over next few years
NEW (ZIRBES)
Improve Pathfinder from 57
FRWY East to DB Blvd (Slopes
on North side from FRWY to
Evergreen Springs & South side
fencing from Evergreen to DB
Blvd NEW (ZIRBES)
7
Agenda No. 6.1.1
CITY OF DIAMOND BAR
JOINT MEETING OF THE CITY COUNCIL AND 4
PARKS & RECREATION COMMISSION
STUDY SESSION MINUTES
TUESDAY, MAY 27, 2003
Call to Order: Mayor Herrera called the City Council to order at 6:08 p.m.
Chair Hull called the Parks & Recreation Commission to order at 6:09 p.m.
Roll Call: Present: Council Members Chang, O'Connor, Zirbes, Mayor Pro Tem Huff, and
Mayor Herrera; and Parks and Recreation Commissioners Lyons, Torres, Vice Chairman
Grundy, Chairman Hull.
Absent: Commissioner Lui was excused.
Staff Present: Linda Lowry, City Manager; James DeStefano, Deputy City Manager; Bob
Rose, Community Services Director; Kim Crews, Senior Management Analyst; Lynda
Burgess, City Clerk; Nancy Whitehouse, Executive Assistant; and Marisa Somenzi,
Administrative Assistant.
Topics for Discussion:
1. Budget Impacts for 2003/04 - Report by CM/Lowry
M/Herrera explained that it is difficult to proceed with the budget without knowing how much
money the State of California is going to give to the cities. Council and staff have been
considering different scenarios — a rollover budget, a $1 million reduced budget, and a $2
million reduced budget, in order to be prepared for what may befall the City.
CM/Lowry presented the Council and Commission with an encapsulated budget breakdown
reviewing the use of the City's General Fund and the need to address deliberate use of the
City's reserves.
In addition, the City Council is investigating the building of and ongoing operations of a
library. Despite potential funding mechanisms and resources, startup funding for the library
could equal $3,000,000
CM/Lowry stated that as everyone is aware, there are a series of expectations in the parks'
projects. Council has already approved the creation of the Youth Master Plan, and the
Trails Master Plan and Parks Master Plan are on the horizon. In addition, the Council has
received numerous requests for soccer fields, an aquatic center, and a sports complex.
Further, the County has decided that responsibility for Ion -t
0"LU"ance and
reinvestment of sewers may now fall to cities. The same would %wirbe true for whatever
liabilities there are with regard to the continuance of Diamond Bar's storm -water permit
through LA County.
MAY 27, 2003 `�PAGE 2 JOINT CC/P&R COMM STUDY SESSION
In accordance with Diamond Bar's goals and General Plan, the City is continuing to make
investments in ways that traffic management responsibilities for its signal timing can be
assumed, as well as improvements to neighborhoods and main arterials. The final
consideration is whether, at the end of the 10 -year period, the City would want to
repurchase the bonds, estimating the balance to be close to $8,500,000.
2. Facilities (Implementation of the Parks Master Plan)
a. Site D Status and Plans
M/Herrera stated that she and MPT/Huff serve on the Walnut Valley School District's liaison
committee. The school district is considering the sale of Site D in order to generate income
to build their academy at the South Pointe Middle School 70 -acre site. The school district
is seeking $20 to $30 million for Site D. School district officials have spoken with
developers about development at the site.
M/Herrera reiterated that an additional $1,000,000 is necessary to consider projects such
as the Community/Senior Center; she cited that there are not many properties left within
the City. M/Herrera responded to Chair/Hull that the San Gabriel Valley Rivers and
Mountains Conservancy has first right of refusal on Site D.
VChair/Grundy stated that if Site D becomes economically unfeasible for use, the
Commission still feels there is a very strong desire from the community to have an athletic
or multi -use youth facility somewhere. He wondered what alternatives might be available.
M/Herrera said the Council was aware of the community's desire for such a facility,
however, it may not be at Site D. It is important for the Commission to be apprised of the
school district's plans and other possibilities the City could consider.
VChair/Grundy said it was the Commission's preference to find a location that could be
developed into an athletic facility. He said he was aware that there was a contingency
pushing for soccer fields, but the Commission envisions a separate multi -use facility with
soccer being a component. If it is economically unfeasible, a joint -use agreement should
be pursued with the school district for their fields although that is not a solution the
Commission favors.
There was a brief exchange as to the City's current joint -use agreement with the school
districts and user fees by the City, as well as other organizations.
MPT/Huff said that the City has entitlements in accordance with its General Plan regarding
development of property. M/Herrera explained that the school district could build a school
on the site without asking anybody's permission. They only need permission from the State.
If they want to do anything other than build a school, they must come to the City for
approval.
C/O'Connor questioned the appraised value of Site D. DCM/DeStefano responded that the
City is appraising the property at this time. Two years ago, the school district obtained an
appraisal amount of $12,900,000. He has heard amounts varying from $7,000,000 to
MAY 27, 2003
F f PAGE 3 JOINT CC/P&R COMM STUDY SESSION
$17,000,000. He responded that it depends on the zoning. The school district's appraisal
anticipated residential use and the City's appraisal anticipates residential and retail use.
b. Joint Use Agreements with School Districts
CSD/Rose said that staff has been working with the Pomona Unified School District on a
joint -use agreement for Lorbeer Middle School. Staff just received a response from the
district's attorney, which was forwarded to the City's Attorney, Mike Jenkins. When the
original document was authored, the City had potential redevelopment funding sources.
From staffs point of view, this is a new document citing the differences between the City
and School District being the functional use of the fields. Now, due to the poor condition of
the fields, even AYSO did not use the facility during its recent tournament.
At the request of M/Herrera, CSD/Rose explained that the City's contract with Coca-Cola
reaches renewal date the end of July. Coca-Cola asked to place a power -aid and water
machine at Paul C. Grow Park. Staff met with the Quail Summit Elementary School
Principal and she has no problem with placement of the machine. However, the City's
agreement with Walnut Valley Unified School District for the Paul C. Grow Park site calls
out that any changes to the site not spelled out in the joint -use agreement would require
an amendment and would go to the school district and City Council for approval.
Brief discussion ensued as to problems and difficulties experienced with shared facilities
and each organization focusing on its own needs.
b. Programming of Heritage Park Community Center after the Community/Senior
Center opens Multi Use
1. Teens -Next P & R A ends should include definin "at -risk -youth" for possible
CDBG funding.
CSD/Rose said that when the new Community/Senior Center opens, Heritage Park will
have somewhat of a void in programs as they move to the new facility. Staff anticipates
there will still be senior programs at Heritage. The City needs to encourage a certain
amount of programming in that area because Heritage was built using CDBG funds.
Classes and meetings will likely be split between the two facilities. Further, that the
Commission has discussed teen programs for the Community/Senior Center. Discussion
continued concerning the completion of the Youth Master Plan document and the direction
to take with the location of the teen program, the convenience and location of using
Heritage, and the likelihood of summer teen programs.
CSD/Rose explained that the senior programs are mostly funded through CDBG and that
process takes place in December and January. By the time the budget process begins,
staff knows what CDBG funding is available for planning. There is no such process for teen
summer programming because by the time budget planning begins it is too late for that
summer program planning.
MAY 27, 2003'4r,PAGE 4 JOINT CC/P&R COMM STUDY SESSION
M/Herrera said that at this point, the Youth Master Plan has not been completed so it is
difficult to determine a budget for unknown programming. At this time particularly, it would
be difficult to make a commitment to the Youth Master Plan as budget prospects are
unknown and potentially damaging.
Commissioner Torres said Diamond Bar has been very successful obtaining funding for
senior programs and questioned similar funding sources for teens. CSD/Rose said that
there are certain types of programs that qualify for funding. In fact, staff would be bringing
a proposal for At -Risk Youth programs and there are specific funds available through the
L. A. County State Parks Act — Prop A. Currently, there is about $80,000 to $90,000 in that
category.
Explanation was provided about the use of Prop A funding, that City Council determines
at -risk youth, and that the funding is available on an annual basis for 20 years. Chair/Hull
asked if this item could be placed on the Parks and Recreation Commission agenda for
discussion, and M/Herrera agreed that there was a lot of potential available.
2. Tiny Tots
CSD/Rose stated that the Tiny Tots program would continue to be held at Heritage Park.
3. Senior Groups
It was determined that some senior programming must continue at Heritage because of use
of CDBG funds to build the facility. Staff would look into whether there is an expiration date
on CDBG funding restrictions.
4. Community Meetings
d. Sycamore Canyon Park ADA Retrofit - Staff to look into replacing the portable
building.
Chair/Hull explained that the Commissioners realize they are advisors to Council and that
they were presenting a "wish" list. When the Commissioners put this agenda list together,
there was already an ad hoc committee in place considering the design. It was his
understanding that some of the planning was put on hold at the last Council Study Session.
Commissioners Lyons and Grundy have spent a great deal of time on this issue and would
appreciate the Council's consideration. CSD/Rose referenced the handout containing a
rendering of the proposed building and ancillary facilities.
VChair/Grundy explained the proposal and that the City should present a much better
facility to the community than the portable building now standing at the park. The ad hoc
committee wanted to look at the entire park and address all potential uses. They looked at
MAY 27, 2003" 'AGE 5 JOINT CC/P&R COMM STUDY SESSION
the use of the building and the current state of the building, and considered what could be
done to provide a better facility, playground, etc. In reality, this is an extension of what was
planned for the ADA retrofit.
Commissioner Lyons took pictures of the facility so the Council could see what the public
saw when entering the building. It is literally falling apart and a very unwelcoming site for
any child attending day camp program.
VChair/Grundy said that the Commission recognizes the City's current economic position.
Although this is a wish list, they are quite serious about the vision. The Commission would
not recommend continued use of that facility. Commissioner Lyons cited the excellence
of the day camp program and that it should remain available to the community. However,
to continue to hold the event in the current facility is shameful.
VChair/Grundy said that some things are beyond just an ADA retrofit. The Commission
would propose a multi -use building that would be light, airy, and open. In addition,
attached to the other end is a patio area that extends out onto a platform that becomes a
very easy platform for band shells and other types of entertainment that projects out onto
the ball field. For the playground, the committee started with a set of drawings that showed
a utilitarian ADA grant structure. What the committee attempted to do was to define more
of a ramp and way of doing the tot lots that molded into the contour of the park. The City's
parks are very nice but some are more developed. Sycamore remains one of the last parks
that projects a natural feel and the committee wanted to retain that feel. Discussion
progressed with the varied features, contours and design of the park, as well as the
proposed ADA walkway.
The permanency of the building replacing the portable building was discussed, including
the cost amount for the retrofit totaling $2,048,581. C/O'Connor asked if the existing
permanent building would be retained. Commissioner Lyons responded affirmatively and
added that there would not be a lot of changes to that facility.
CSD/Rose said that the amount available from proposition monies is $447,500. Plan B is
to split the project into a Phase III and Phase IV. With Phase III projected to complete the
ADA retrofit work, that takes care of the park needs, including the building in a Phase IV.
In that scenario, Phase III would be about a $773,000 project with some of the Prop A and
LA County Safe Parks Money to make up the difference. If the new building was excluded,
the current portable building would have to be moved to the future building location.
Another option is to put in a different portable building.
M/Herrera said that the school district just completed installation of a two-story portable and
stucco'd the outside because it was a lot less expensive. CSD/Rose said that staff is
investigating that option. A lot of the cost is for deliver and setup, as well as removal of the
old facility and size of the new portable.
CSD/Rose responded to C/Zirbes that the quote to move the portable building is $3,500.
C/Zirbes asked if there was a provision in the lease contract for trade-in and CSD/Rose
responded that the City could purchase the building.
-,e -O'
MAY 27, 2003 PAGE 6 JOINT CCIP&R COMM STUDY SESSION
He stated that staff would pursue several options. At one time, there was even
consideration given to getting a triple -wide and ADA retrofit the existing building. When
evaluated by the architect, it was not probable that the building could be retrofitted to
conform to the proper size of stalls, etc. Brief conversation continued regarding
maintenance costs, possibilities with retrofitting, and CDBG funding within Phase II of the
project. M/Herrera questioned if the $1.6 million in the park fund was part of the
$8,500,000. CM/Lowry responded "no."
C/Chang agreed that the Sycamore Canyon Park facility was rundown and deteriorated but
he did not feel that a new building was high on the City's priority list at this time. The City
has a responsibility to maintaining its, suggesting a checklist for repairs. In the meantime,
special funds should be utilized to fix the building.
C/Zirbes liked the conceptual plan presented by the ad hoc committee. CSD/Rose
continued that if the City renovated the existing bathrooms to meet ADA standards, the
restrooms would be lost. ADA retrofit monies could not be used for that renovating existing
restrooms. C/O'Connor would like for the City to use park development funds as they were
intended and improve the park to the greatest extent possible.
C/Zirbes would like to improve the park but the point was made during the last study
session that the City is coming on-line with a lot of floor space at Summitridge. It would be
premature to begin planning additional space. Dialogue continued for the best possibilities
in usage, portable versus permanent, location, repair, and programming. M/Herrera
indicated more information is needed to fully consider this matter.
C/Zirbes favored moving forward with a new portable for the location no matter what but
definitely moving it to the back area as planned. If the City does not need to ADA the
restrooms, then maybe some of the 1.6 could be used to bring the current restrooms up to
a higher standard.
Chair/Hull said that from the Commissioner's standpoint, they would like the Council to
keep an open mind about the possibilities, study the matter further, and see what can be
done in the current economic climate. He thanked Commissioner Lyons and VC/Grundy
for their excellent presentation.
e. Starshine Park ADA Retrofit
CSD/Rose stated that design funding is included in this year's fiscal year budget. During
a recent neighborhood meeting, residents suggested enlarging the tot lot, adding
elementary -age play equipment, tot bucket swings, and no picnic shelter. The residents
also requested to have a perimeter -walk on the northern boundary of the lot, adjacent to
the houses and security lights. Following discussion about whether a drinking fountain
would change the character of the park, the residents agreed it would be okay.
MAY 27, 2003 4<0 PAGE 7 JOINT CC/P&R COMM STUDY SESSION
CSD/Rose responded to M/Herrera that Starshine is a two -acre park - mostly greenbelt
C/O'Connor questioned why picnic shelters were not wanted. CSD/Rose reported that
residents imagined people would come from outside the neighborhood with their families
to picnic. They don't mind picnic tables but do not want barbecues. In response to
MPT/Huff, CSD/Rose said that about 15 residents attended the meeting.
f. Tennis Courts — Update on New Rules
CSD/Rose reported that no one has contacted the City about tennis court issues since
December 2001. There are six permitted instructors working under the City's rules and he
personally observed people self -policing the courts.
3. Strategic and Master Planning
a. Youth Master Plan
MSA/Crews stated that she and CSD/Rose met with the consultants last week for a kick-off
meeting. The first order of business was to develop a timeline for the activities in order to
achieve the goals of the plan. Bottom line is that staff plans to bring a draft copy of the final
document to the City Council next spring
One of the first tasks is to identify a stakeholder group and a steering committee by the
middle of June. Included in the packet is a definition of each group. A stakeholder group
is a group of individuals interested in working with youth, and programming for youth and
families. There is no limit to the membership in the stakeholder group. These people will
provide input on the process. Staff and the consultant intend to meet with the stakeholder
group three times during the process
The steering committee is much more restricted in numbers — no less than 12 and no more
than 20. They would be charged with a lot of responsibility as outlined. The steering
committee would meet six times and take a leadership role in helping develop the
document and building the telephone survey. Staff would like to meet with the Mayor to
discuss Council's role in developing a steering committee.
b. Teen Programmina
VChair/Grundy said he would encourage Commissioner Torres and Chair/Hull to become
involved. The teen program has a way to go, that there are under developed programs for
teens, and wanted the Council to understand the Commission's concerns in this area.
Commissioner Torres said he does not have a good sense about how robust the
community is with respect to teen programs. He expressed his willingness to do whatever
is necessary to assist the City in its pursuit of funding.
MAY 27, 2003 '�4 ;.`,r . PAGE 8 JOINT CC/P&R COMM STUDY SESSION
M/Herrera commented that CSD/Rose was very aggressive about applying for funding from
many different sources, and for the most part, he is very successful.
Sports Complex
M/Herrera asked if the group would like to discuss the possibility of a sports complex and
a likely location.
MPT/Huff talked about the possibility of using Lanterman land. In addition, the City of
Industry has a lot of property. Just as we hold development rights for Site D, we hold some
discretionary ability on some of the land that Industry owns. In that we're trying to be good
neighbors and that we have different interests, it is on the radar screen. They know we
want sports facilities and it is not unlike them to trade, that option is being explored.
Chair/Hull asked if D.B. had anything in its inventory that might interest the City of Industry.
MPT/Huff said there is no trade at this point but they have 700 acres in our City limits.
Brief discussion continued relating to possible exchanges and ownership of properties and
their locations. MPT/Huff said the Tres Hermanos portion is in Chino Hills, but there is 700
acres of it in Diamond Bar. Diamond Ranch High School is sitting on property that was
formerly owned by the City of Industry and they worked a legislative trade. MPT/Huff
continued that Industry owns the land behind Honda. Also, they own 5,000 acres between
the Tres Hermanos and Boy Scout property, with another 600 acres in the hills.
VChair/Grundy questioned developers' reasoning to develop a new shopping center when
the Country Hills Towne Center had so much unused space. MPT/Huff said that the flip
side is if that is not a good retail location, why would you want to have stores locate there.
M/Herrera said that businesses the Council Members visit want to know the income of the
residents, what are the traffic counts, who are the shopping center anchors, and what is the
distance and visibility from the freeway.
Various development concepts, motivations, identifying prime real estate, ownership, and
public use for the Country Hills Towne Center and Site D were shared. The Calvary Chapel
property was then added to the discussion, citing the impact of the displacement of the
Farmer's Market and sales tax revenues.
C/Chang suggested a sports complex should be a joint -venture between the cities of
Diamond Bar and Walnut. Chair/Hull said he would agree except for the inherent disputes
over use of the facilities. M/Herrera said that is one of the complications with the
Lanterman property, it is in Pomona and is State owned.
Chair/Hull said a sports complex seems to be a priority in this City. M/Herrera said that
when the Walnut Valley Unified School District builds its academy, they plan to include a
swimming pool. There was some discussion about doing a joint -venture with them on the
South Point 70 acres. C/O'Connor added that the YMCA would also like to have a pool.
MAY 27, 2003"" PAGE 9 JOINT CC/P&R COMM STUDY SESSION
Chair/Hull commented that having a one- or two -field complex would not accomplish much.
Walnut has a four -field complex that is tucked into the hillside. Four fields would
encompass about 8 or 9 acres. He was very pleased to see the subject of soccer fields and
sports complex added to the discussion. The Commission has not seen much enthusiasm
from the City about a sports complex.
M/Herrera said that the Parks and Recreation Commission programs are the programs that
most closely touch the residents. CM/Lowry said that staff was excited about the idea of
looking outside of our vacant properties. There are opportunities that have development
potential. It may be possible to reach both goals of economic development and parks and
recreation; our thought process just has to broaden.
She stated that when plans are made and there are no resources available, there are still
opportunities for letting the community know what could be done given those resources.
It may be enlisting support from the community to understand what their real options are
to have the programs and facilities desired. She emphasized Council's impact to create
the vision, the Commissioners responsibility to "paint the picture", and staffs responsibility
to implement.
Chair/Hull commented that once M/Herrera and MPT/Huff explained the reality of investing
and developing Site D at a cost of $20-$30 million, he had a better understanding. In his
mind, Site D no longer represents an opportunity. M/Herrera commented that Council
Members explore all possibilities with neighboring cities and joint -ventures on a continuing
basis.
C/Zirbes noted that each member, Council and Commissioners, share with their
constituents and neighbors. The expectations are understood and work is progressing,
individually as well as a group, to reach the goals. The two bodies may be charged with
different levels of authority, however, everyone is working to that larger vision. In response
to VChair/Grundy, C/Zirbes said that in his opinion, any "plan B" should be considered at
the Commission level and brought to the Council for consideration. It may be a viable
option, some very exciting possibilities were shared this evening.
M/Herrera suggested that perhaps another joint meeting should be scheduled for six or
eight months. The Commissioners concurred that they would like to meet more frequently,
especially during the months ahead when so many items were pending. M/Herrera asked
staff to schedule a follow up joint meeting.
4. Trails (Implementation of the Trails Master Plan)
a. Trail and Trail Head at Sycamore Canyon Park
CSD/Rose reported that as everyone is aware, the City received a Land and Water
Conservation Grant of $118,903. Late last week the City was notified that it was still in the
running for the Rivers and Mountains Conservancy (RMC) Grant for a requested amount
of $124,081. Staff has an onsite meeting with the RMC board members on Thursday, June
5, at 9:15, at Sycamore Canyon Park. Staff will give a five minute presentation and then
MAY 27, 2003 "- PAGE 10 JOINT CC/P&R COMM STUDY SESSION
conduct a tour of the site and what is proposed for the Trail and Trail Head. If the City is
successful with the grant request and an in-kind donation from the Diamond Bar
Community Foundation, the funding would be completed for the project.
Additional questions/comments: Commissioner Lyons thanked Mayor Herrera and the
Council for inviting them to participate in the joint meeting. It assisted in their understanding
econornic considerations to the benefit of Diamond Bar. Commissioner Torres also
expressed appreciation for the Council's time this evening. He learned a lot and
appreciated the Council's work on the City's behalf.
Public Comments: Clyde Hennessee wanted a solid answer as to why the City needed a
sports complex.
Adjournment: There being no further business to come before the City Council Mayor
Herrera adjourned the joint study session at 8:22 p.m.
Respectfully submitted,
Nancy B. Whitehouse, Acting City Clerk
The foregoing minutes are hereby approved this
day of , 2003.
Carol Herrera, Mayor
There being no further business to come before the Parks and Recreation Commission,
Chairman Hull adjourned the study session at 8:22 p.m.
Respectfully submitted,
Bob Rose, Secretary
The foregoing minutes are hereby approved this
day of , 2003.
Jeff Hull, Chair
Agenda No. 6.1.1
CITY OF DIAMOND BAR
JOINT MEETING OF THE CITY COUNCIL AND
PARKS & RECREATION COMMISSION
STUDY SESSION MINUTES
TUESDAY, MAY 27, 2003
Call to Order: Mayor Herrera called the City Council to order at 6:08 p.m.
Chair Hull called the Parks & Recreation Commission to order at 6:09 p.m.
4,—p
Roll Call: Present: Council Members Chang, O'Connor, Zirbes, Mayor Pro Tem Huff, and
Mayor Herrera; and Parks and Recreation Commissioners Lyons, Torres, Vice Chairman
Grundy, Chairman Hull.
Absent: Commissioner Lui was excused.
Staff Present: Linda Lowry, City Manager; James DeStefano, Deputy City Manager; Bob
Rose, Community Services Director; Kim Crews, Senior Management Analyst; Lynda
Burgess, City Clerk; Nancy Whitehouse, Executive Assistant; and Marisa Somenzi,
Administrative Assistant.
Topics for Discussion:
1. Budget Impacts for 2003/04 - Report by CM/Lowry
M/Herrera explained that it is difficult to proceed with the budget without knowing how much
money the State of California is going to give to the cities. Council and staff have been
considering different scenarios - a rollover budget, a $1 million reduced budget, and a $2
million reduced budget, in order to be prepared for what may befall the City.
CM/Lowry presented the Council and Commission with an encapsulated budget breakdown
reviewing the use of the City's General Fund and the need to address deliberate use of the
City's reserves.
In addition, the City Council is investigating the building of and ongoing operations of a
library. Despite potential funding mechanisms and resources, startup funding for the library
could equal $3,000,000
CM/Lowry stated that as everyone is aware, there are a series of expectations in the parks'
projects. Council has already approved the creation of the Youth Master Plan, and the
Trails Master Plan and Parks Master Plan are on the horizon. In addition, the Council has
received numerous requests for soccer fields, an aquatic center, and a sports complex.
Further, the County has decided that responsibility for long-term maintenance and
reinvestment of sewers may now fall to cities. The same would be true for whatever
liabilities there are with regard to the continuance of Diamond Bar's storm -water permit
through LA County.
MAY 27, 2003 PAGE 2 JOINT CC/P&R COMM STUDY SESSION
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In accordance with Diamond Bar's goals and General Plan, the City is continuing to make
investments in ways that traffic management responsibilities for its signal timing can be
assumed, as well as improvements to neighborhoods and main arterials. The final
consideration is whether, at the end of the 10 -year period, the City would want to
repurchase the bonds, estimating the balance to be close to $8,500,000.
2. Facilities (Implementation of the Parks Master Plan)
a. Site D Status and Plans
M/Herrera stated that she and MPT/Huff serve on the Walnut Valley School District's liaison
committee. The school district is considering the sale of Site D in order to generate income
to build their academy at the South Pointe Middle School 70 -acre site. The school district
is seeking $20 to $30 million for Site D. School district officials have spoken with
developers about development at the site.
M/Herrera reiterated that an additional $1,000,000 is necessary to consider projects such
as the Community/Senior Center; she cited that there are not many properties left within
the City. M/Herrera responded to Chair/Hull that the San Gabriel Valley Rivers and
Mountains Conservancy has first right of refusal on Site D.
VChair/Grundy stated that if Site D becomes economically unfeasible for use, the
Commission still feels there is a very strong desire from the community to have an athletic
or multi -use youth facility somewhere. He wondered what alternatives might be available.
M/Herrera said the Council was aware of the community's desire for such a facility,
however, it may not be at Site D. It is important for the Commission to be apprised of the
school district's plans and other possibilities the City could consider.
VChair/Grundy said it was the Commission's preference to find a location that could be
developed into an athletic facility. He said he was aware that there was a contingency
pushing for soccer fields, but the Commission envisions a separate multi -use facility with
soccer being a component. If it is economically unfeasible, a joint -use agreement should
be pursued with the school district for their fields although that is not a solution the
Commission favors.
There was a brief exchange as to the City's current joint -use agreement with the school
districts and user fees by the City, as well as other organizations.
MPT/Huff said that the City has entitlements in accordance with its General Plan regarding
development of property. M/Herrera explained that the school district could build a school
on the site without asking anybody's permission. They only need permission from the State.
If they want to do anything other than build a school, they must come to the City for
approval.
C/O'Connor questioned the appraised value of Site D. DCM/DeStefano responded that the
City is appraising the property at this time. Two years ago, the school district obtained an
appraisal amount of $12,900,000. He has heard amounts varying from $7,000,000 to
MAY 27, 2003 _ PAGE 3 JOINT CC/P&R COMM STUDY SESSION
$17,000,000. He responded that it depends on the zoning. The school district's appraisal
anticipated residential use and the City's appraisal anticipates residential and retail use.
b. Joint Use Agreements with School Districts
CSD/Rose said that staff has been working with the Pomona Unified School District on a
joint -use agreement for Lorbeer Middle School. Staff just received a response from the
district's attorney, which was forwarded to the City's Attorney, Mike Jenkins. When the
original document was authored, the City had potential redevelopment funding sources.
From staffs point of view, this is a new document citing the differences between the City
and School District being the functional use of the fields. Now, due to the poor condition of
the fields, even AYSO did not use the facility during its recent tournament.
At the request of M/Herrera, CSD/Rose explained that the City's contract with Coca-Cola
reaches renewal date the end of July. Coca-Cola asked to place a power -aid and water
machine at Paul C. Grow Park. Staff met with the Quail Summit Elementary School
Principal and she has no problem with placement of the machine. However, the City's
agreement with Walnut Valley Unified School District for the Paul C. Grow Park site calls
out that any changes to the site not spelled out in the joint -use agreement would require
an amendment and would go to the school district and City Council for approval.
Brief discussion ensued as to problems and difficulties experienced with shared facilities
and each organization focusing on its own needs.
b. Programming of Heritage Park Community Center after the Community/Senior
Center opens - Multi -Use
1. Teens - Next P & R Agenda should include defining "at -risk -youth" for possible
CDBG funding.
CSD/Rose said that when the new Community/Senior Center opens, Heritage Park will
have somewhat of a void in programs as they move to the new facility. Staff anticipates
there will still be senior programs at Heritage. The City needs to encourage a certain
amount of programming in that area because Heritage was built using CDBG funds.
Classes and meetings will likely be split between the two facilities. Further, that the
Commission has discussed teen programs for the Community/Senior Center. Discussion
continued concerning the completion of the Youth Master Plan document and the direction
to take with the location of the teen program, the convenience and location of using
Heritage, and the likelihood of summer teen programs.
CSD/Rose explained that the senior programs are mostly funded through CDBG and that
process takes place in December and January. By the time the budget process begins,
staff knows what CDBG funding is available for planning. There is no such process for teen
summer programming because by the time budget planning begins it is too late for that
summer program planning.
MAY 27, 2003 ,,,PAGE 4 JOINT CC/P&R COMM STUDY SESSION
M/Herrera said that at this point, the Youth Master Plan has not been completed so it is
difficult to determine a budget for unknown programming. At this time particularly, it would
be difficult to make a commitment to the Youth Master Plan as budget prospects are
unknown and potentially damaging.
Commissioner Torres said Diamond Bar has been very successful obtaining funding for
senior programs and questioned similar funding sources for teens. CSD/Rose said that
there are certain types of programs that qualify for funding. In fact, staff would be bringing
a proposal for At -Risk Youth programs and there are specific funds available through the
L. A. County State Parks Act - Prop A. Currently, there is about $80,000 to $90,000 in that
category.
Explanation was provided about the use of Prop A funding, that City Council determines
at -risk youth, and that the funding is available on an annual basis for 20 years. Chair/Hull
asked if this item could be placed on the Parks and Recreation Commission agenda for
discussion, and M/Herrera agreed that there was a lot of potential available.
2. Tiny Tots
CSD/Rose stated that the Tiny Tots program would continue to be held at Heritage Park.
3. Senior Groups
It was determined that some senior programming must continue at Heritage because of use
of CDBG funds to build the facility. Staff would look into whether there is an expiration date
on CDBG funding restrictions.
4. Community Meetings
d. Sycamore Canyon Park ADA Retrofit - Staff to look into replacing the portable
buildinci.
Chair/Hull explained that the Commissioners realize they are advisors to Council and that
they were presenting a "wish" list. When the Commissioners put this agenda list together,
there was already an ad hoc committee in place considering the design. It was his
understanding that some of the planning was put on hold at the last Council Study Session.
Commissioners Lyons and Grundy have spent a great deal of time on this issue and would
appreciate the Council's consideration. CSD/Rose referenced the handout containing a
rendering of the proposed building and ancillary facilities.
VChair/Grundy explained the proposal and that the City should present a much better
facility to the community than the portable building now standing at the park. The ad hoc
committee wanted to look at the entire park and address all potential uses. They looked at
MAY 27, 2003 WAGE 5 JOINT CC/P&R COMM STUDY SESSION
the use of the building and the current state of the building, and considered what could be
done to provide a better facility, playground, etc. In reality, this is an extension of what was
planned for the ADA retrofit.
Commissioner Lyons took pictures of the facility so the Council could see what the public
saw when entering the building. It is literally falling apart and a very unwelcoming site for
any child attending day camp program.
VChair/Grundy said that the Commission recognizes the City's current economic position.
Although this is a wish list, they are quite serious about the vision. The Commission would
not recommend continued use of that facility. Commissioner Lyons cited the excellence
of the day camp program and that it should remain available to the community. However,
to continue to hold the event in the current facility is shameful.
VChair/Grundy said that some things are beyond just an ADA retrofit. The Commission
would propose a multi-use building that would be light, airy, and open. In addition,
attached to the other end is a patio area that extends out onto a platform that becomes a
very easy platform for band shells and other types of entertainment that projects out onto
the ball field. For the playground, the committee started with a set of drawings that showed
a utilitarian ADA grant structure. What the committee attempted to do was to define more
of a ramp and way of doing the tot lots that molded into the contour of the park. The City's
parks are very nice but some are more developed. Sycamore remains one of the last parks
that projects a natural feel and the committee wanted to retain that feel. Discussion
progressed with the varied features, contours and design of the park, as well as the
proposed ADA walkway.
The permanency of the building replacing the portable building was discussed, including
the cost amount for the retrofit totaling $2,048,581. C/O'Connor asked if the existing
permanent building would be retained. Commissioner Lyons responded affirmatively and
added that there would not be a lot of changes to that facility.
CSD/Rose said that the amount available from proposition monies is $447,500. Plan B is
to split the project into a Phase III and Phase IV. With Phase III projected to complete the
ADA retrofit work, that takes care of the park needs, including the building in a Phase IV.
In that scenario, Phase III would be about a $773,000 project with some of the Prop A and
LA County Safe Parks Money to make up the difference. If the new building was excluded,
the current portable building would have to be moved to the future building location.
Another option is to put in a different portable building.
M/Herrera said that the school district just completed installation of a two-story portable and
stucco'd the outside because it was a lot less expensive. CSD/Rose said that staff is
investigating that option. A lot of the cost is for deliver and setup, as well as removal of the
old facility and size of the new portable.
CSD/Rose responded to C/Zirbes that the quote to move the portable building is $3,500.
C/Zirbes asked if there was a provision in the lease contract for trade-in and CSD/Rose
responded that the City could purchase the building.
MAY 27, 2003 PAGE 6 JOINT CC/P&R COMM STUDY SESSION
He stated that staff would pursue several options. At one time, there was even
consideration given to getting a triple-wide and ADA retrofit the existing building. When
evaluated by the architect, it was not probable that the building could be retrofitted to
conform to the proper size of stalls, etc. Brief conversation continued regarding
maintenance costs, possibilities with retrofitting, and CDBG funding within Phase II of the
project. M/Herrera questioned if the $1.6 million in the park fund was part of the
$8,500,000. CM/Lowry responded "no."
C/Chang agreed that the Sycamore Canyon Park facility was rundown and deteriorated but
he did not feel that a new building was high on the City's priority list at this time. The City
has a responsibility to maintaining its, suggesting a checklist for repairs. In the meantime,
special funds should be utilized to fix the building.
C/Zirbes liked the conceptual plan presented by the ad hoc committee. CSD/Rose
continued that if the City renovated the existing bathrooms to meet ADA standards, the
restrooms would be lost. ADA retrofit monies could not be used for that renovating existing
restrooms. C/O'Connor would like for the City to use park development funds as they were
intended and improve the park to the greatest extent possible.
C/Zirbes would like to improve the park but the point was made during the last study
session that the City is coming on-line with a lot of floor space at Summitridge. It would be
premature to begin planning additional space. Dialogue continued for the best possibilities
in usage, portable versus permanent, location, repair, and programming. M/Herrera
indicated more information is needed to fully consider this matter.
C/Zirbes favored moving forward with a new portable for the location no matter what but
definitely moving it to the back area as planned. If the City does not need to ADA the
restrooms, then maybe some of the 1.6 could be used to bring the current restrooms up to
a higher standard.
Chair/Hull said that from the Commissioner's standpoint, they would like the Council to
keep an open mind about the possibilities, study the matter further, and see what can be
done in the current economic climate. He thanked Commissioner Lyons and VC/Grundy
for their excellent presentation.
e. Starshine Park ADA Retrofit
CSD/Rose stated that design funding is included in this year's fiscal year budget. During
a recent neighborhood meeting, residents suggested enlarging the tot lot, adding
elementary-age play equipment, tot bucket swings, and no picnic shelter. The residents
also requested to have a perimeter-walk on the northern boundary of the lot, adjacent to
the houses and security lights. Following discussion about whether a drinking fountain
would change the character of the park, the residents agreed it would be okay.
MAY 27, 2003 I
4 PAGE 7 JOINT CC/P&R COMM STUDY SESSION
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CSD/Rose responded to M/Herrera that Starshine is a two-acre park - mostly greenbelt.
C/O'Connor questioned why picnic shelters were not wanted. CSD/Rose reported that
residents imagined people would come from outside the neighborhood with their families
to picnic. They don't mind picnic tables but do not want barbecues. In response to
MPT/Huff, CSD/Rose said that about 15 residents attended the meeting.
f. Tennis Courts - Update on New Rules
CSD/Rose reported that no one has contacted the City about tennis court issues since
December 2001. There are six permitted instructors working under the City's rules and he
personally observed people self-policing the courts.
3. Strategic and Master Planning
a. Youth Master Plan
MSA/Crews stated that she and CSD/Rose met with the consultants last week for a kick-off
meeting. The first order of business was to develop a timeline for the activities in order to
achieve the goals of the plan. Bottom line is that staff plans to bring a draft copy of the final
document to the City Council next spring
One of the first tasks is to identify a stakeholder group and a steering committee by the
middle of June. Included in the packet is a definition of each group. A stakeholder group
is a group of individuals interested in working with youth, and programming for youth and
families. There is no limit to the membership in the stakeholder group. These people will
provide input on the process. Staff and the consultant intend to meet with the stakeholder
group three times during the process
The steering committee is much more restricted in numbers - no less than 12 and no more
than 20. They would be charged with a lot of responsibility as outlined. The steering
committee would meet six times and take a leadership role in helping develop the
document and building the telephone survey. Staff would like to meet with the Mayor to
discuss Council's role in developing a steering committee.
b. Teen Programminq
VChair/Grundy said he would encourage Commissioner Torres and Chair/Hull to become
involved. The teen program has a way to go, that there are under developed programs for
teens, and wanted the Council to understand the Commission's concerns in this area.
Commissioner Torres said he does not have a good sense about how robust the
community is with respect to teen programs. He expressed his willingness to do whatever
is necessary to assist the City in its pursuit of funding.
MAY 27, 2003 PAGE 8 JOINT CC/P&R COMM STUDY SESSION
M/Herrera commented that CSD/Rose was very aggressive about applying for funding from
many different sources, and for the most part, he is very successful.
Sports Complex
M/Herrera asked if the group would like to discuss the possibility of a sports complex and
a likely location.
MPT/Huff talked about the possibility of using Lanterman land. In addition, the City of
Industry has a lot of property. Just as we hold development rights for Site D, we hold some
discretionary ability on some of the land that Industry owns. In that we're trying to be good
neighbors and that we have different interests, it is on the radar screen. They know we
want sports facilities and it is not unlike them to trade, that option is being explored.
Chair/Hull asked if D.B. had anything in its inventory that might interest the City of Industry.
MPT/Huff said there is no trade at this point but they have 700 acres in our City limits.
Brief discussion continued relating to possible exchanges and ownership of properties and
their locations. MPT/Huff said the Tres Hermanos portion is in Chino Hills, but there is 700
acres of it in Diamond Bar. Diamond Ranch High School is sitting on property that was
formerly owned by the City of Industry and they worked a legislative trade. MPT/Huff
continued that Industry owns the land behind Honda. Also, they own 5,000 acres between
the Tres Hermanos and Boy Scout property, with another 600 acres in the hills.
VChair/Grundy questioned developers' reasoning to develop a new shopping center when
the Country Hills Towne Center had so much unused space. MPT/Huff said that the flip
side is if that is not a good retail location, why would you want to have stores locate there.
M/Herrera said that businesses the Council Members visit want to know the income of the
residents, what are the traffic counts, who are the shopping center anchors, and what is the
distance and visibility from the freeway.
Various development concepts, motivations, identifying prime real estate, ownership, and
public use for the Country Hills Towne Center and Site D were shared. The Calvary Chapel
property was then added to the discussion, citing the impact of the displacement of the
Farmer's Market and sales tax revenues.
C/Chang suggested a sports complex should be a joint-venture between the cities of
Diamond Bar and Walnut. Chair/Hull said he would agree except for the inherent disputes
over use of the facilities. M/Herrera said that is one of the complications with the
Lanterman property, it is in Pomona and is State owned.
Chair/Hull said a sports complex seems to be a priority in this City. M/Herrera said that
when the Walnut Valley Unified School District builds its academy, they plan to include a
swimming pool. There was some discussion about doing a joint-venture with them on the
South Point 70 acres. C/O'Connor added that the YMCA would also like to have a pool.
MAY 27, 2003 PAGE 9 JOINT CC/P&R COMM STUDY SESSION
Chair/Hull commented that having a one- or two-field complex would not accomplish much.
Walnut has a four-field complex that is tucked into the hillside. Four fields would
encompass about 8 or 9 acres. He was very pleased to see the subject of soccer fields and
sports complex added to the discussion. The Commission has not seen much enthusiasm
from the City about a sports complex.
M/Herrera said that the Parks and Recreation Commission programs are the programs that
most closely touch the residents. CM/Lowry said that staff was excited about the idea of
looking outside of our vacant properties. There are opportunities that have development
potential. It may be possible to reach both goals of economic development and parks and
recreation; our thought process just has to broaden.
She stated that when plans are made and there are no resources available, there are still
opportunities for letting the community know what could be done given those resources.
It may be enlisting support from the community to understand what their real options are
to have the programs and facilities desired. She emphasized Council's impact to create
the vision, the Commissioners responsibility to "paint the picture", and staffs responsibility
to implement.
Chair/Hull commented that once M/Herrera and MPT/Huff explained the reality of investing
and developing Site D at a cost of $20-$30 million, he had a better understanding. In his
mind, Site D no longer represents an opportunity. M/Herrera commented that Council
Members explore all possibilities with neighboring cities and joint-ventures on a continuing
basis.
C/Zirbes noted that each member, Council and Commissioners, share with their
constituents and neighbors. The expectations are understood and work is progressing,
individually as well as a group, to reach the goals. The two bodies may be charged with
different levels of authority, however, everyone is working to that larger vision. In response
to VChair/Grundy, C/Zirbes said that in his opinion, any "plan B" should be considered at
the Commission level and brought to the Council for consideration. It may be a viable
option, some very exciting possibilities were shared this evening.
M/Herrera suggested that perhaps another joint meeting should be scheduled for six or
eight months. The Commissioners concurred that they would like to meet more frequently,
especially during the months ahead when so many items were pending. M/Herrera asked
staff to schedule a follow up joint meeting.
4. Trails (Implementation of the Trails Master Plan)
a. Trail and Trail Head at Sycamore Canyon Park
CSD/Rose reported that as everyone is aware, the City received a Land and Water
Conservation Grant of $118,903. Late last week the City was notified that it was still in the
running for the Rivers and Mountains Conservancy (RMC) Grant for a requested amount
of $124,081. Staff has an onsite meeting with the RMC board members on Thursday, June
5, at 9:15, at Sycamore Canyon Park. Staff will give a five minute presentation and then
MAY 27, 2003 PAGE 10 JOINT CC/P&R COMM STUDY SESSION
conduct a tour of the site and what is proposed for the Trail and Trail Head. If the City is
successful with the grant request and an in-kind donation from the Diamond Bar
Community Foundation, the funding would be completed for the project.
Additional questions/comments: Commissioner Lyons thanked Mayor Herrera and the
Council for inviting them to participate in the joint meeting. It assisted in their understanding
economic considerations to the benefit of Diamond Bar. Commissioner Torres also
expressed appreciation for the Council's time this evening. He learned a lot and
appreciated the Council's work on the City's behalf.
Public Comments: Clyde Hennessee wanted a solid answer as to why the City needed a
sports complex.
Adjournment: There being no further business to come before the City Council Mayor
Herrera adjourned the joint study session at 8:22 p.m.
Respectfully submitted,
Nancy B. Whitehouse, Acting City Clerk
The foregoing minutes are hereby approved this day of , 2003.
Carol Herrera, Mayor
There being no further business to come before the Parks and Recreation Commission,
Chairman Hull adjourned the study session at 8:22 p.m.
Respectfully submitted,
Bob Rose, Secretary
The foregoing minutes are hereby approved this day of , 2003.
Jeff Hull, Chair
Agenda No. 6.1.2
CITY OF DIAMOND BAR DR*4#tr
CITY COUNCIL STUDY SESSION
JUNE 17, 2003
STUDY SESSION: M/Herrera called the Study Session to order at 5:07
p.m. in Room CC -8 of the Government Center/South Coast Air Quality Management
District, 21865 E. Copley Dr., Diamond Bar, CA.
Present: Council Members O'Connor, Zirbes, Mayor Pro Tem/Huff, and Mayor/Herrera.
Council Member Chang arrived at 5:09 p.m.
Staff present: Linda Lowry, City Manager; Mike Jenkins, City Attorney; James
DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David Liu, Public
Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance
Director; April Blakey, Public Information Manager; Fred Alamolholda, Senior Engineer;
Sharon Gomez, Administrative Analyst; Nancy Whitehouse, Executive Assistant; and
Tommye Cribbins, Assistant City Clerk.
CalTrans staff present: Raja Mitwasi, Chief Deputy District Director; Victor
Valdovinos, Project Engineer; Deborah Robertson, Deputy District Director, External
Affairs; Susan Harris, Manager Small Business Liaison; Judy Gish, Media
Relations/Public Relations; Jiwanjit Palaha, Project Manager.
I► Presentation by CalTrans regarding State Route 57/60 Project —
discussion by CalTrans representatives, Council and staff regarding the State
Route 57/60 project and mitigation measures to be taken during the four years of
construction.
In addition to reporting on the status of the project, PE/Valdovinos said CalTrans' job is
to make certain that there is minimal impact to the City, its residents, and businesses.
Currently, the Stage I striping was completed on the northbound SR 57, east and west
bound SR 60 between Grand Avenue and Lemon, and on the northbound SR 57 from
Pathfinder to the interchange. CalTrans continues placing its temporary barrier along
the freeway and on the median between Lemon and Brea Canyon Rd. In the next three
to four weeks a lot of heavy equipment will be moved onto the outside of the main line
to begin clearing and grubbing operations, followed by excavation on Old Brea Canyon
Road. CalTrans will also be working on the barrier removal in the median on the SR 60
between Lemon and Brea Canyon Road and on the northbound SR 57 between the
interchange and Grand Avenue. In addition, more roadway work will be done on the
outside of the eastbound Grand Avenue on-ramp.
CDDD/Mitwasi stated that CalTrans would hold weekly meetings for residents,
businesses and City staff to share the status of the progress of the project and what is
proposed to occur in the future. This is a $78 million project and CalTrans knows that it
®g
JUNE '17, 2003 PAGE 2 Pr CC STUDY SESSION
will impact the City. CalTrans wants to work with everyone to make sure that the
impacts are very minimal.
C/O'Connor asked what CalTrans is doing on eastbound Grand Avenue exitton ramp
that causes it to be barricaded and closed. CDDD/Mitwasi responded that cable has
been placed on the right side. The structural section will be replaced and the ramp will
be widened to create additional space for the HOV lanes.
DCM/DeStefano said that staff heard earlier this week that the HOV lane would be
suspended during the construction period. CDDD/Mitwasi confirmed that the carpool
lane would be removed. DCM/DeStefano said it is confusing to the motorists because
the striping on the roadway surface has been removed but the signage requiring
multiple occupants is still in place. CDDD/Mitwasi said the signs would be covered up
but the meter on the on-ramp would remain on as they are very important to the flow of
freeway traffic.
MPT/Huff said the City is already getting more traffic on surface streets due to the
freeway lanes being minimized quicker. He asked if CalTrans had emergency vehicles
positioned on-site. CDDD/Mitwasi said that as part of the freeway program, CalTrans
has a freeway service patrol as part of its traffic management plan during peak travel
hours.
C/O'Connor questioned the mitigation method as she understood that the intent of the
project was to discourage some of the weaving, but with the re -striping of the
westbound 60 and southbound 57, the third lane was made an exit -only lane on the 57
freeway. Someone coming onto Grand Avenue has to cross three lanes.
CDDD/Mitwasi reported that it was designed in that manner in order to accommodate
the construction widening from the outside. During construction the speed limit is
reduced to 55 mph.
C/O'Connor asked if the signs above the freeway would be changed to indicate three
lanes. CDDD/Mitwasi said CalTrans would look at putting overlays on the overhead
signs. Eventually, the overhead sign would be taken down.
CDDD/Mitwasi reported that CalTrans plans no closures for this week. There will be
closures next week. CalTrans plans to submit a list to the City of closures for the
following week. A press release will be sent out noticing the closures.
CDDD/Mitwasi said that five ramps are subject to extended closures as referenced on
the Cal'Trans Connector Sheet that was distributed (Numbers 17, 19, 22, 24 and 25).
The westbound Grand Avenue onramp - anticipated closure of August 2003 — 80
working days. PENaldovinos said that, if the price is reasonable, perhaps the closure
can be reduced from 80 to 30 days.
JUNE 17, 2003 PAGE 3 "1 P%w CC STUDY SESSION
PE/Valdovinos said that CalTrans would implement the City's recommended additional
signage north of Grand Avenue and south of Diamond Bar Boulevard to eliminate traffic
during the on -ramp's closure and perhaps offer an alternate route. CalTrans will install
additional signage north of Valley, on Grand Avenue, to try to alert motorists coming
from Walnut; suggesting to have them turn on Valley to Brea Canyon. Likewise, the
signs will re-route Grand Avenue motorists, redirecting the traffic to Pathfinder before
they get to Golden Springs and Diamond Bar Boulevard.
PE/Valdovinos responded to PWD/Liu that the contractor is required to give CalTrans a
30 -day notice of impending closures so that CalTrans can notify local agencies. In July,
CalTrans will be given notice by the contractor of the closure dates. He commented
that it is CalTrans' goal to reduce the number of days of closure without jeopardizing the
construction of the project.
MPT/Huff voiced his concern with CalTrans' method with implementing the program and
not talking with staff when the bypasses are on Diamond Bar streets and impact this
City's residents. PE/Valdovinos countered that CalTrans has been working with City
staff since 1995. These closure plans were shared with staff members who reviewed
the plan and commented on the proposed.
PWD/Liu offered that when this plan first came to light, and at a time when CalTrans
was ready to submit a permit application, the City purposely requested a time -
mitigation plan and that it was a condition of the permit. The traffic -detour plan on the
plans and specs does not address the needs of the community, specifically in terms of a
long-term four-year impact on these freeway ramps.
During the past two meetings everyone seemed to be on the same page. However,
City staff was looking at how the project would impact each of its streets, whereas
CalTrans was looking at the project from a "birds eye" point of view. It is not enough to
"just have the freeway flow", we need to look at addressing the additional traffic
problems on the City's streets. PE/Valdovinos said that CalTrans had been working to
refine those issues for the last eight years. CalTrans is trying to reduce those impacts,
closures of 25-30 days for a four-year project does not present a major impact.
MPT/Huff said that, in his opinion, CalTrans should have entered into detailed
discussions with the City while it was planning the project rather than informing the City
after the fact and having to go back to the contractor to see if it is feasible to shorten the
closure times.
PE/Robertson suggested that the two groups focus on the problems at hand and that
although the number of closure days and times were included in the original contract
bid, CalTrans is in the process to determine whether the closures could be minimized.
Westbound SR60 at Brea Canyon — The timeline calls for a closure in December
2003. According to contract specifications, it cannot be closed until Grand Avenue is
opened. Brea Canyon will be closed for installation of a retaining wall. The ramp will be
JUNE '17, 2003 PAGE 4 e CC STUDY SESSION
completely aligned with an 1100 foot retaining wall built along the state's right-of-way to
accommodate the collector road that will run immediately adjacent to the Brea Canyon
ridge and tie into the SR 60.
Westbound Brea Canyon Off -ramp — Closure scheduled for October 2003 to April
2004, 84 working days. CalTrans is looking to shortening the closure.
DCM/DeStefano asked if CalTrans needed to close Brea Canyon Road to build a bridge
over the road. PENaldovinos responded that CalTrans proposes night closures for
Brea Canyon Road between the hours of 7:00 p.m. to 5:00 — 6:00 a.m., depending on
traffic flow to put up cross work. During the daytime the Road would be open to traffic.
The reason for the Brea Canyon westbound off -ramp closure is due to the roadway
being lowered six feet in order to accommodate the collector road.
C/O'Connor questioned the discrepancy in timeframes to building an on-ramp as
opposed to building the bridge. PENaldovinos responded that it is easier to shape the
roadway than to build an entire retaining wall; for a retaining wall the ground has to be
excavated below ground level to accommodate the footer.
Eastbound 60 Grand Avenue on ramp — currently, a 40 -day closure is planned. The
ramp must be closed for complete reconstruction of roadway, drainage, and electrical.
Southbound 57 Pathfinder off ramp — a one month closure - there is no change in the
profile of the road so it is a short closure. It is a matter of replacement of the structural
section and drainage. He offered to move this portion of the project to summer during
school closure.
PENaldovinos stated that the reason the other closure times and lengths are not
flexible due to progress of the job, "the critical path", there is a domino affect starting
with Brea Canyon.
It was reported that the SR57/60 interchange would remain as it currently exists with the
addition of the carpool connector, and that at this time there is no improvements to the
northbound 57 to the Pathfinder Road exit contemplated.
C/Zirbes stated he was unconvinced there was enough traffic in the HOV lane that
would eliminate the congestion at the 57/60 interchange heading northbound on the
SR57. Also, that there would be improvement by adding lanes as it merges onto the
SR60, thereby eliminating more vehicles exiting onto Diamond Bar Boulevard.
PENaldovinos cited that the HOV lanes would accommodate approximately 1500
vehicles, keeping them away from the general traffic.
C/Chang said that the old Brea Canyon Road collector -road would certainly help, but in
terms of weaving on the eastbound 60, there is nothing in this plan to help the motorists
of Chino Hills and Diamond Bar. One of the major concerns of the Four Corners Group
was to make sure that when this project was completed the situation would be
JUNE '17, 2003 PAGE 5 CC STUDY SESSION
improved. It is very disappointing to wait for so many years to have a project that does
not include a bypass road for Chino Hills and Diamond Bar traffic.
PENaldovinos said that CalTrans is currently studying the issue. An interchange of this
magnitude costs about $400 million. And now, with the way the state budget is, this
collector -road is about all that can be hoped for at this point.
M/Herrera stated that about 40 percent of Diamond Bar traffic originates from San
Bernardino and Riverside Counties. It is not just a City problem; it is a regional problem
and that something needs to be done to alleviate the congestion.
PENaldovinos said that the system is moving forward. The current concern is getting
the SR 57 traffic to the SR 60. C/Chang said that from CalTrans' standpoint it is an
improvement. However, the residents had been told that the day would come when
regional traffic problems were solved. The City thought this was the project to make it
happen.
PENaldovinos stated that during the last meeting, CalTrans was asked to provide traffic
management support to Diamond Bar. It will cost CalTrans at least $200,000 to provide
mitigation around the intersections that will be affected during this project. CalTrans will
conduct traffic analysis in-house, looking at the entire traffic flow system. Since the
Grand Avenue off -ramp closure is imminent, it is the area of first concern and the
mitigation will be coordinated with the consultant. CalTrans will do the same thing for
the other closures.
PWD/Uu said the key for staff is to have access to review the file and begin sharing the
information with the Diamond Bar residents and questioned the timeframe City staff
would begin receiving the information, citing the August closure being at -hand.
PENaldovinos responded that CalTrans would do the analysis, level of service prior to
the closure, level of service after the closure, the modeling and the recommended traffic
mitigation. CalTrans will complete the City's comments and place the signs according
to the recommendations and the mitigation recommended in the consultant's analysis
study. The consultant has asked for $50,000 for each of the other four project areas to
incorporate the City's recommendations.
PENaldovinos explained that CalTrans has commenced flexion tests to determine the
condition of the roads and City streets. After the tests are completed, CalTrans will
share with the City what the mitigation should be and then fix it to its original standard.
PE/Robertson stated that in addition to the flexion study, if the contractor damages
something during the course of the day, the contractor would take care of that repair
and that problem.
C/Zirbes said that one of his concerns about all of the closures is that the westbound
SR 60 at Brea Canyon gets a lot of commercial traffic in addition to regular traffic and
JUNE '17, 2003 PAGE 6 CC STUDY SESSION
would utilize Golden Springs, or worse, use Lycoming from Lemon Avenue to Fairway,
as alternate routes.
PENaldovinos commented that it is CalTrans' intent to keep one lane open at all times,
citing any change or alteration in the project at this time would result in a financial
increase to the contractor.
PENaldovinos explained that a new bridge would be constructed at the westbound SR
60 at Brea Canyon; it is one of the more complicated ramps to build because it ties into
a collector road. C/Zirbes encouraged CalTrans to soften the impact as much as
possible. It was reaffirmed that the ramp had to be closed.
C/O'Connor asked if CalTrans was going to redirect traffic out of the Metrolink Station
and the City of Industry warehouses to use Courier. PENaldonvinos commented that
after evaluation of the plan, closing the Brea Canyon ramp may have a greater affect on
traffic and perhaps the answer is to sign it accordingly to keep traffic away from the
center.
C/Chang emphasized the importance of signage for ramp closures for the motorists.
This would enable proper direction of the traffic, Brea Canyon Road being one of the
major arterials to Industry, and alleviating the amount of vehicles "spilling" onto Golden
Springs.
PE/Robertson stated that a communication method used during other CalTrans projects
was an ongoing monthly community construction meeting that the City would convene.
and proposed the first meeting be scheduled for July 8, 2003. The intent of the meeting
is to keep the business community, Chamber of Commerce, Majestic Realty, City of
Industry officials, school district officials, law enforcement, City Councils, and staff
apprised of upcoming closures
At the request of the City, CalTrans had established a hot line. MPR/Gish said that
effective Friday, June 20, when a call is placed to 1-800-866-4432, project information is
accessible. At the present time, this is a shared line. In about three weeks the number
will be dedicated to the SR57/60 project. In addition, the caller will be instructed to call
a certain number to speak with an individual live. Callers will be able to learn about
closures, schedule updates, etc. The condensed message relating the necessary
information will be monitored and the message will be updated weekly.
In addition, CalTrans established a website that includes a web -page indicating
locations of meetings, press releases, ongoing status of the project, etc., and the
information will be directed to the City's website and/or individual businesses. During
groundbreaking, a construction map will be provided with updates superimposed for
specific ramps. This information is imparted electronically. Impending ramp closures
are provided to the press on an as -needed basis. The truck traffic laws currently in
place do not alter during the course of construction.
JUNE 17, 2003 PAGE 749P,PCC STUDY SESSION
PENaldovinos commented that his understanding of sound walls is that the designers
conduct sound studies in the residential areas. If the sound wall design does not meet
the decibel requirements, the design must be changed. CDDD/Mitswa explained that if
the property adjacent to the freeway is commercial that, according to the law, CalTrans
is prohibited from building a sound wall.
DCM/DeStefano clarified that the area in question is the residential neighborhood
located at the southeast corner of Golden Springs and Brea Canyon Road. In addition
to the (Mobil Station, Carrows Restaurant, and other commercial buildings, there is a
several hundred residential unit neighborhood just behind it in the triangle. He said he
thought there was a wall with a gap, that was to be fixed, in the area that motorists
transition from the eastbound SR60 to the southbound SR57.
PENaldovinos said there would be a sound wall but he was not sure it would
accommodate that area. CDDD/Mitswa cited that CalTrans would make sure that this
neighborhood would be covered. CalTrans might have to extend the sound wall after
the study is completed. PENaldovinos said that sound studies were conducted for the
Environmental Impact Report; certain sound criteria established by the federal
government must be met in order for sound walls to be constructed.
Mr. Shey asked why the government would require a sound wall a hundred feet down
and not have it protect the neighborhood. CDDD/Mitswa requested Mr. Shey's address
and said staff would monitor the sound from his home and address the matter at a
future meeting. Mr. Shey indicated that currently residents have a difficult time getting
out of their tract from Adel and Jura Road; this project causes the two major
thoroughfares, Golden Springs and Brea Canyon, to be more of a safety issue.
Mr. Shey related that one of MPR/Gish's staff reported that CalTrans handles the on -
ramps, and the off -ramps and everything else within the periphery of Diamond Bar is the
City's responsibly. In response, CDDD/Mitswa said that when CalTrans looks at the
neighborhood, it would determine whether the neighborhood would require left -hand -
turns, right -hand -turns, etc. and it would work with the City to mitigate the situation. He
realizes that the point is about City streets, but everyone works together to the benefit of
the City. If the project causes problems for businesses and homeowners, CalTrans is
liable.
A speaker said he hopes CalTrans will accept responsibility because this project puts a
tremendous burden on this City to separate territories and responsibilities during a
project of this magnitude.
With a brief discussion and at C/Zirbes' suggestion, it was determined that the July 8
meeting should be scheduled for the evening hours to better serve the business -
community members and perhaps to have it broadcast on Channel 17 DBTV. CalTrans
representatives were amenable to the City's schedule. MPR/Gish reminded everyone
that residents would have ongoing and immediate access to project information via the
hot line and website, and anyone who would like to be included on the email list, should
provide an email address to her.
JUNE 17, 2003 PAGE 8 CC STUDY SESSION
C/Zirbes reaffirmed the importance of keeping the residents informed, and the more the
City can do to reach out to residents the better. PE/Robertson said that statistically,
people do not call the hotline number, however, through monitoring the hotline and the
website, CalTrans would be able to report the amount of activity.
M/Herrera asked for the letter of agreement discussion to commence. CDDD/Mitswa
said he hoped CalTrans would have a draft letter of agreement to present to the City
within a couple of weeks once the studies are completed. If Council and staff have
changes at this time, they would be incorporated in the agreement.
In response to M/Herrera, CDDD/Mitswa stated that there is a truck route ordinance on
Golden Springs. There would be no semi -trucks coming from the SR 60 freeway. CHP
does the enforcement. If the vehicle leaves the intersection, local enforcement takes
over. The same applies for hazardous material. There is no reason for trucks to be
carrying hazardous waste in the City.
C/O'Connor questioned the periodic closures and traffic flow that would need to exit the
freeway at Sunset Crossing. CDDD/Mitswa said there would be signage well in
advance of the closure area directing trucks to use alternative routes.
Jerry Hamilton expressed concern about the closures and times that the residents will
be experiencing, the traffic flow, deterioration of the streets, and the safety hazard at the
northbound Grand Avenue on-ramp, suggesting arrows be painted on the lanes to notify
motorists well in advance that they need to merge. PE/Robertson said she drove the on
ramp last Friday and agreed with Mr. Hamilton that it is tight and scary. CDDD/Mitswa
appreciated the comments because it presented CalTrans with the opportunity to tweak
the system.
M/Herrera reiterated that traffic is a critical issue in Diamond Bar. PE/Robertson
responded that CalTrans was aware of the seriousness of the issue and that they would
carefully consider all possibilities and options.
ADJOURNMENT: There being no further business before the City Council,
M/Herrera recessed the Study Session at 6:43 p.m. to the Regular City Council
Meeting.
Respectfully submitted,
Nancy B. Whitehouse, Acting City Clerk
The foregoing minutes are hereby approved this day of , 2003.
Carol Herrera, Mayor
Agenda No. 6.1.2
CITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION
JUNE 17, 2003
oR*4Fr
STUDY SESSION: M/Herrera called the Study Session to order at 5:07
p.m. in Room CC-8 of the Government Center/South Coast Air Quality Management
District, 21865 E. Copley Dr., Diamond Bar, CA.
Present: Council Members O'Connor, Zirbes, Mayor Pro Tem/Huff, and Mayor/Herrera.
Council Member Chang arrived at 5:09 p.m.
Staff present: Linda Lowry, City Manager; Mike Jenkins, City Attorney; James
DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David Liu, Public
Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance
Director; April Blakey, Public Information Manager; Fred Alamolholda, Senior Engineer;
Sharon Gomez, Administrative Analyst; Nancy Whitehouse, Executive Assistant; and
Tommye Cribbins, Assistant City Clerk.
CalTrans staff present: Raja Mitwasi, Chief Deputy District Director; Victor
Valdovinos, Project Engineer; Deborah Robertson, Deputy District Director, External
Affairs; Susan Harris, Manager Small Business Liaison; Judy Gish, Media
Relations/Public Relations; Jiwanjit Palaha, Project Manager.
I- Presentation by CalTrans regarding State Route 57/60 Project -
discussion by CalTrans representatives, Council and staff regarding the State
Route 57/60 project and mitigation measures to be taken during the four years of
construction.
In addition to reporting on the status of the project, PENaldovinos said CalTrans' job is
to make certain that there is minimal impact to the City, its residents, and businesses.
Currently, the Stage I striping was completed on the northbound SR 57, east and west
bound SR 60 between Grand Avenue and Lemon, and on the northbound SR 57 from
Pathfinder to the interchange. CalTrans continues placing its temporary barrier along
the freeway and on the median between Lemon and Brea Canyon Rd. In the next three
to four weeks a lot of heavy equipment will be moved onto the outside of the main line
to begin clearing and grubbing operations, followed by excavation on Old Brea Canyon
Road. CalTrans will also be working on the barrier removal in the median on the SR 60
between Lemon and Brea Canyon Road and on the northbound SR 57 between the
interchange and Grand Avenue. In addition, more roadway work will be done on the
outside of the eastbound Grand Avenue on-ramp.
CDDD/Mitwasi stated that CalTrans would hold weekly meetings for residents,
businesses and City staff to share the status of the progress of the project and what is
proposed to occur in the future. This is a $78 million project and CalTrans knows that it
JUNE'17, 2003 PAGE 2 CC STUDY SESSION
will impact the City. CalTrans wants to work with everyone to make sure that the
impacts are very minimal.
C/O'Connor asked what CalTrans is doing on eastbound Grand Avenue exit/on ramp
that causes it to be barricaded and closed. CDDD/Mitwasi responded that cable has
been placed on the right side. The structural section will be replaced and the ramp will
be widened to create additional space for the HOV lanes.
DCM/DeStefano said that staff heard earlier this week that the HOV lane would be
suspended during the construction period. CDDD/Mitwasi confirmed that the carpool
lane would be removed. DCM/DeStefano said it is confusing to the motorists because
the striping on the roadway surface has been removed but the signage requiring
multiple occupants is still in place. CDDD/Mitwasi said the signs would be covered up
but the meter on the on-ramp would remain on as they are very important to the flow of
freeway traffic.
MPT/Huff said the City is already getting more traffic on surface streets due to the
freeway lanes being minimized quicker. He asked if CalTrans had emergency vehicles
positioned on-site. CDDD/Mitwasi said that as part of the freeway program, CalTrans
has a freeway service patrol as part of its traffic management plan during peak travel
hours.
C/O'Connor questioned the mitigation method as she understood that the intent of the
project was to discourage some of the weaving, but with the re-striping of the
westbound 60 and southbound 57, the third lane was made an exit-only lane on the 57
freeway. Someone coming onto Grand Avenue has to cross three lanes.
CDDD/Mitwasi reported that it was designed in that manner in order to accommodate
the construction widening from the outside. During construction the speed limit is
reduced to 55 mph.
C/O'Connor asked if the signs above the freeway would be changed to indicate three
lanes. CDDD/Mitwasi said CalTrans would look at putting overlays on the overhead
signs. Eventually, the overhead sign would be taken down.
CDDD/Mitwasi reported that CalTrans plans no closures for this week. There will be
closures next week. CalTrans plans to submit a list to the City of closures for the
following week. A press release will be sent out noticing the closures.
CDDD/Mitwasi said that five ramps are subject to extended closures as referenced on
the CalTrans Connector Sheet that was distributed (Numbers 17, 19, 22, 24 and 25).
The westbound Grand Avenue onramp - anticipated closure of August 2003 - 80
working days. PENaldovinos said that, if the price is reasonable, perhaps the closure
can be reduced from 80 to 30 days.
JUNE '17, 2003 PAGE 3 '% CC STUDY SESSION
PENaldovinos said that CalTrans would implement the City's recommended additional
signage north of Grand Avenue and south of Diamond Bar Boulevard to eliminate traffic
during the on -ramp's closure and perhaps offer an alternate route. CalTrans will install
additional signage north of Valley, on Grand Avenue, to try to alert motorists coming
from Walnut; suggesting to have them turn on Valley to Brea Canyon. Likewise, the
signs will re-route Grand Avenue motorists, redirecting the traffic to Pathfinder before
they get to Golden Springs and Diamond Bar Boulevard.
PENaldovinos responded to PWD/Liu that the contractor is required to give CalTrans a
30 -day notice of impending closures so that CalTrans can notify local agencies. In July,
CalTrans will be given notice by the contractor of the closure dates. He commented
that it is CalTrans' goal to reduce the number of days of closure without jeopardizing the
construction of the project.
MPT/Huff voiced his concern with CalTrans' method with implementing the program and
not talking with staff when the bypasses are on Diamond Bar streets and impact this
City's residents. PENaldovinos countered that CalTrans has been working with City
staff since 1995. These closure plans were shared with staff members who reviewed
the plan and commented on the proposed.
PWD/Liu offered that when this plan first came to light, and at a time when CalTrans
was ready to submit a permit application, the City purposely requested a time -
mitigation plan and that it was a condition of the permit. The traffic -detour plan on the
plans and specs does not address the needs of the community, specifically in terms of a
long-term four-year impact on these freeway ramps.
During the past two meetings everyone seemed to be on the same page. However,
City staff was looking at how the project would impact each of its streets, whereas
CalTrans was looking at the project from a "birds eye" point of view. It is not enough to
"just have the freeway flow", we need to look at addressing the additional traffic
problems on the City's streets. PENaldovinos said that CalTrans had been working to
refine those issues for the last eight years. CalTrans is trying to reduce those impacts,
closures of 25-30 days for a four-year project does not present a major impact.
MPT/Huff said that, in his opinion, CalTrans should have entered into detailed
discussions with the City while it was planning the project rather than informing the City
after the fact and having to go back to the contractor to see if it is feasible to shorten the
closure times.
PE/Robertson suggested that the two groups focus on the problems at hand and that
although the number of closure days and times were included in the original contract
bid, CalTrans is in the process to determine whether the closures could be minimized.
Westbound SR60 at Brea Canyon - The timeline calls for a closure in December
2003. According to contract specifications, it cannot be closed until Grand Avenue is
opened. Brea Canyon will be closed for installation of a retaining wall. The ramp will be
completely aligned with an 1100 foot retaining wall built along the state's right-of-way to
accommodate the collector road that will run immediately adjacent to the Brea Canyon
ridge and tie into the SR 60.
Westbound Brea Canyon Off -ramp - Closure scheduled for October 2003 to April
2004, 84 working days. CalTrans is looking to shortening the closure.
DCM/DeStefano asked if CalTrans needed to close Brea Canyon Road to build a bridge
over the road. PENaldovinos responded that CalTrans proposes night closures for
Brea Canyon Road between the hours of 7:00 p.m. to 5:00 - 6:00 a.m., depending on
traffic flow to put up cross work. During the daytime the Road would be open to traffic.
The reason for the Brea Canyon westbound off -ramp closure is due to the roadway
being lowered six feet in order to accommodate the collector road.
C/O'Connor questioned the discrepancy in timeframes to building an on-ramp as
opposed to building the bridge. PENaldovinos responded that it is easier to shape the
roadway than to build an entire retaining wall; for a retaining wall the ground has to be
excavated below ground level to accommodate the footer.
Eastbound 60 Grand Avenue on ramp - currently, a 40 -day closure is planned. The
ramp must be closed for complete reconstruction of roadway, drainage, and electrical.
Southbound 57 Pathfinder off ramp - a one month closure - there is no change in the
profile of the road so it is a short closure. It is a matter of replacement of the structural
section and drainage. He offered to move this portion of the project to summer during
school closure.
PENaldovinos stated that the reason the other closure times and lengths are not
flexible due to progress of the job, "the critical path", there is a domino affect starting
with Brea Canyon.
It was reported that the SR57/60 interchange would remain as it currently exists with the
addition of the carpool connector, and that at this time there is no improvements to the
northbound 57 to the Pathfinder Road exit contemplated.
C/Zirbes stated he was unconvinced there was enough traffic in the HOV lane that
would eliminate the congestion at the 57/60 interchange heading northbound on the
SR57. Also, that there would be improvement by adding lanes as it merges onto the
SR60, thereby eliminating more vehicles exiting onto Diamond Bar Boulevard.
PENaldovinos cited that the HOV lanes would accommodate approximately 1500
vehicles, keeping them away from the general traffic.
C/Chang said that the old Brea Canyon Road collector -road would certainly help, but in
terms of weaving on the eastbound 60, there is nothing in this plan to help the motorists
of Chino Hills and Diamond Bar. One of the major concerns of the Four Corners Group
was to make sure that when this project was completed the situation would be
JUNE'17, 2003 PAGE 5 CC STUDY SESSION
improved. It is very disappointing to wait for so many years to have a project that does
not include a bypass road for Chino Hills and Diamond Bar traffic.
PENaldovinos said that CalTrans is currently studying the issue. An interchange of this
magnitude costs about $400 million. And now, with the way the state budget is, this
collector -road is about all that can be hoped for at this point.
M/Herrera stated that about 40 percent of Diamond Bar traffic originates from San
Bernardino and Riverside Counties. It is not just a City problem; it is a regional problem
and that something needs to be done to alleviate the congestion.
PENaldovinos said that the system is moving forward. The current concern is getting
the SR 57 traffic to the SR 60. C/Chang said that from CalTrans' standpoint it is an
improvement. However, the residents had been told that the day would come when
regional traffic problems were solved. The City thought this was the project to make it
happen.
PENaldovinos stated that during the last meeting, CalTrans was asked to provide traffic
management support to Diamond Bar. It will cost CalTrans at least $200,000 to provide
mitigation around the intersections that will be affected during this project. CalTrans will
conduct traffic analysis in-house, looking at the entire traffic flow system. Since the
Grand Avenue off -ramp closure is imminent, it is the area of first concern and the
mitigation will be coordinated with the consultant. CalTrans will do the same thing for
the other closures.
PWD/L'uu said the key for staff is to have access to review the file and begin sharing the
information with the Diamond Bar residents and questioned the timeframe City staff
would begin receiving the information, citing the August closure being at -hand.
PENaldovinos responded that CalTrans would do the analysis, level of service prior to
the closure, level of service after the closure, the modeling and the recommended traffic
mitigation. CalTrans will complete the City's comments and place the signs according
to the recommendations and the mitigation recommended in the consultant's analysis
study. The consultant has asked for $50,000 for each of the other four project areas to
incorporate the City's recommendations.
PENaldovinos explained that CalTrans has commenced flexion tests to determine the
condition of the roads and City streets. After the tests are completed, CalTrans will
share with the City what the mitigation should be and then fix it to its original standard.
PE/Robertson stated that in addition to the flexion study, if the contractor damages
something during the course of the day, the contractor would take care of that repair
and that problem.
C/Zirbes said that one of his concerns about all of the closures is that the westbound
SR 60 at Brea Canyon gets a lot of commercial traffic in addition to regular traffic and
JUNE 17, 2003 PAGE 6 'Al— CC STUDY SESSION
would utilize Golden Springs, or worse, use Lycoming from Lemon Avenue to Fairway,
as alternate routes.
PENaldovinos commented that it is CalTrans' intent to keep one lane open at all times,
citing any change or alteration in the project at this time would result in a financial
increase to the contractor.
PENaldovinos explained that a new bridge would be constructed at the westbound SR
60 at Brea Canyon; it is one of the more complicated ramps to build because it ties into
a collector road. C/Zirbes encouraged CalTrans to soften the impact as much as
possible. It was reaffirmed that the ramp had to be closed.
C/O'Connor asked if CalTrans was going to redirect traffic out of the Metrolink Station
and the City of Industry warehouses to use Courier. PENaldonvinos commented that
after evaluation of the plan, closing the Brea Canyon ramp may have a greater affect on
traffic and perhaps the answer is to sign it accordingly to keep traffic away from the
center.
C/Chang emphasized the importance of signage for ramp closures for the motorists.
This would enable proper direction of the traffic, Brea Canyon Road being one of the
major arterials to Industry, and alleviating the amount of vehicles "spilling" onto Golden
Springs.
PE/Robertson stated that a communication method used during other CalTrans projects
was an ongoing monthly community construction meeting that the City would convene.
and proposed the first meeting be scheduled for July 8, 2003. The intent of the meeting
is to keep the business community, Chamber of Commerce, Majestic Realty, City of
Industry officials, school district officials, law enforcement, City Councils, and staff
apprised of upcoming closures
At the request of the City, CalTrans had established a hot line. MPR/Gish said that
effective Friday, June 20, when a call is placed to 1-800-866-4432, project information is
accessible. At the present time, this is a shared line. In about three weeks the number
will be dedicated to the SR57/60 project. In addition, the caller will be instructed to call
a certain number to speak with an individual live. Callers will be able to learn about
closures, schedule updates, etc. The condensed message relating the necessary
information will be monitored and the message will be updated weekly.
In addition, CalTrans established a website that includes a web -page indicating
locations of meetings, press releases, ongoing status of the project, etc., and the
information will be directed to the City's website and/or individual businesses. During
groundbreaking, a construction map will be provided with updates superimposed for
specific ramps. This information is imparted electronically. Impending ramp closures
are provided to the press on an as -needed basis. The truck traffic laws currently in
place do not alter during the course of construction.
JUNE 17, 2003 PAGE 7 CC STUDY SESSION
0
PENaldovinos commented that his understanding of sound walls is that the designers
conduct sound studies in the residential areas. If the sound wall design does not meet
the decibel requirements, the design must be changed. CDDD/Mitswa explained that if
the property adjacent to the freeway is commercial that, according to the law, CalTrans
is prohibited from building a sound wall.
DCM/DeStefano clarified that the area in question is the residential neighborhood
located at the southeast corner of Golden Springs and Brea Canyon Road. In addition
to the Mobil Station, Carrows Restaurant, and other commercial buildings, there is a
several hundred residential unit neighborhood just behind it in the triangle. He said he
thought there was a wall with a gap, that was to be fixed, in the area that motorists
transition from the eastbound SR60 to the southbound SR57.
PENaldovinos said there would be a sound wall but he was not sure it would
accommodate that area. CDDD/Mitswa cited that CalTrans would make sure that this
neighborhood would be covered. CalTrans might have to extend the sound wall after
the study is completed. PENaldovinos said that sound studies were conducted for the
Environmental Impact Report; certain sound criteria established by the federal
government must be met in order for sound walls to be constructed.
Mr. Shey asked why the government would require a sound wall a hundred feet down
and not have it protect the neighborhood. CDDD/Mitswa requested Mr. Shey's address
and said staff would monitor the sound from his home and address the matter at a
future meeting. Mr. Shey indicated that currently residents have a difficult time getting
out of their tract from Adel and Jura Road; this project causes the two major
thoroughfares, Golden Springs and Brea Canyon, to be more of a safety issue.
Mr. Shey related that one of MPR/Gish's staff reported that CalTrans handles the on -
ramps, and the off -ramps and everything else within the periphery of Diamond Bar is the
City's responsibly. In response, CDDD/Mitswa said that when CalTrans looks at the
neighborhood, it would determine whether the neighborhood would require left -hand -
turns, right -hand -turns, etc. and it would work with the City to mitigate the situation. He
realizes that the point is about City streets, but everyone works together to the benefit of
the City. If the project causes problems for businesses and homeowners, CalTrans is
liable.
A speaker said he hopes CalTrans will accept responsibility because this project puts a
tremendous burden on this City to separate territories and responsibilities during a
project of this magnitude.
With a brief discussion and at C/Zirbes' suggestion, it was determined that the July 8
meeting should be scheduled for the evening hours to better serve the business-
community members and perhaps to have it broadcast on Channel 17 DBTV. CalTrans
representatives were amenable to the City's schedule. MPR/Gish reminded everyone
that residents would have ongoing and immediate access to project information via the
hot line and website, and anyone who would like to be included on the email list, should
provide an email address to her.
JUNE 17, 2003 PAGE 8
CC STUDY SESSION
C/Zirbes reaffirmed the importance of keeping the residents informed, and the more the
City can do to reach out to residents the better. PE/Robertson said that statistically,
people do not call the hotline number, however, through monitoring the hotline and the
website, CalTrans would be able to report the amount of activity.
M/Herrera asked for the letter of agreement discussion to commence. CDDD/Mitswa
said he hoped CalTrans would have a draft letter of agreement to present to the City
within a couple of weeks once the studies are completed. If Council and staff have
changes at this time, they would be incorporated in the agreement.
In response to M/Herrera, CDDD/Mitswa stated that there is a truck route ordinance on
Golden Springs. There would be no semi-trucks coming from the SR 60 freeway. CHP
does the enforcement. If the vehicle leaves the intersection, local enforcement takes
over. The same applies for hazardous material. There is no reason for trucks to be
carrying hazardous waste in the City.
C/O'Connor questioned the periodic closures and traffic flow that would need to exit the
freeway at Sunset Crossing. CDDD/Mitswa said there would be signage well in
advance of the closure area directing trucks to use alternative routes.
Jerry Hamilton expressed concern about the closures and times that the residents will
be experiencing, the traffic flow, deterioration of the streets, and the safety hazard at the
northbound Grand Avenue on-ramp, suggesting arrows be painted on the lanes to notify
motorists well in advance that they need to merge. PE/Robertson said she drove the on
ramp last Friday and agreed with Mr. Hamilton that it is tight and scary. CDDD/Mitswa
appreciated the comments because it presented CalTrans with the opportunity to tweak
the system.
M/Herrera reiterated that traffic is a critical issue in Diamond Bar. PE/Robertson
responded that CalTrans was aware of the seriousness of the issue and that they would
carefully consider all possibilities and options.
ADJOURNMENT: There being no further business before the City Council,
M/Herrera recessed the Study Session at 6:43 p.m. to the Regular City Council
Meeting.
Respectfully submitted,
Nancy B. Whitehouse, Acting City Clerk
The foregoing minutes are hereby approved this day of , 2003.
Carol Herrera, Mayor
Agenda No 6 1.3
44
MINUTES OF THE CITY COUNCIL �41�
REGULAR MEETING OF THE CITY OF DIAMOND BAR
JUNE 17, 2003
CALL TO ORDER: Mayor Herrera called the Regular City Council Meeting
to order at 6:56 p.m. in the South Coast Air Quality Management District/Government
Center Auditorium, 21865 E. Copley Dr., Diamond Bar, CA.
M/Herrera announced that some members of the public were misinformed that CalTrans
personnel would be available at the regular City Council meeting.
CM/Lowry reported that during tonight's earlier study session, CalTrans presented a brief
review of the intended progress of the four-year State Route 57/60 HOV Construction
Project. The City was also presented with a proposed schedule of extended ramp closures.
When the closures have been verified, the City would provide the information to the public.
In addition, CalTrans provides a website for public consumption regarding the project and
closure information.
The project will impact five ramps and more than 20 intersections. During the past couple
of weeks, staff had extensive discussion with CalTrans regarding the Traffic Management
Plan (TMP). Staff and CalTrans agreed to prepare a letter outlining what steps would be
taken to outline the implementation of the TMP at the intersections and multiple stop signs
impacted by the ramp closures. The Letter of Agreement will include comments regarding
the City's deteriorated infrastructure and plans to improve Grand Avenue. In addition, the
letter addresses traffic enforcement requirements.
CM/Lowry further reported that CalTrans proposed, and the City agreed, to meet on a
weekly basis to discuss construction and on a monthly basis to update businesses and
residents. In addition, CalTrans is looking into having a hotline Web page. Council has
suggested the CalTrans meetings be videotaped for broadcast on DBTV. CalTrans stated
their commitment to work with the City staff and remain open to input from the community
and Council to improve the flow of the project.
M/Herrera stated that the first public CalTrans meeting is scheduled for July 8. Tentatively,
the meeting is slated for the SCAQMD/Government Building auditorium. A Council Member
suggested an evening meeting to allow greater attendance. The City hopes to present a
live telecast of the meeting.
PLEDGE OF ALLEGIANCE: Council Member O'Connor led the Pledge of Allegiance.
INVOCATION: Ahmad H. Sakr, Ph.D, Islamic Education Center, led the invocation.
ROLL CALL: Council Members Chang, O'Connor, Zirbes, Mayor Pro Tem Huff,
and Mayor Herrera.
JUNE 17, 2003 PAGE 2 �a CITY COUNCIL
Staff present: Linda Lowry, City Manager; Mike Jenkins, City Attorney; James
DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David Liu, Public
Works Director Bob Rose, Community Services Director; Linda Magnuson, Finance
Director; April Blakey, Public Information Manager; Nancy Whitehouse, Acting City Clerk,
and Tornmye Cribbins, Acting Executive Assistant.
APPROVAL OF AGENDA: Approved As Presented.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
'1.1 Certificate of Recognition to Stella Hatzfeld — Former Diamond Bar
Community Foundation Member.
1.2 Presentation by Margaret Todd, Los Angeles County Librarian regarding the
anticipated County and Public Library (State) fund deficits and proposed
reduction in service.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None Offered.
3. PUBLIC COMMENTS: Mary J. Dilley, 21225 Davan Avenue, expressed distress
that she received her first notice about the CalTrans meeting only last evening. She
related that Council should be more responsible in its communication with
constituents about what is taking place in Diamond Bar. She commented that
residents should receive advance notice about the meetings because they are
significantly impacted by this project, and related that, except for the traffic signals
in her neighborhood, they would be landlocked.
4. RESPONSE TO PUBLIC COMMENT: PWD/Liu said that for the past two or three
months staff has imparted information about the CalTans Project to businesses and
residents via the City's website, hotline, newspaper articles, City Newsletter, and
DBTV Channel 17. This is an ongoing effort and staff is working with CalTrans to
obtain information regarding the project in a timely fashion in order to inform
residents and businesses. In addition, staff intends to remain focused on this effort
through weekly meetings and monthly public meetings with CalTrans.
M/Herrera stated that information about the project continues to be broadcast on
DBTV, Channel 17, the same channel that broadcasts the City Council meetings.
In addition, the City Newsletter is mailed to each and every household in Diamond
Bar and information about this project has been and will continue to be contained
in that publication.
Further, several residents from the speaker's neighborhood were present at the
study session and imparted the severity of the impacts to their neighborhood that
is already severely impacted by traffic. She invited the speaker to attend the July 8
meeting.
JUNE 17, 2003 PAGE 3 IkAh CITY COUNCIL
5. SCHEDULE OF FUTURE EVENTS:
5.1 PLANNING COMMISSION MEETING — June 24, 2003 — 7:00 p.m.,
SCAQMD/Government Center Auditorium, 21865 E. Copley Dr.
5.2 CONCERTS IN THE PARK (sponsored by the Diamond Bar Community
Foundation), "SoundBytes" (60's - 90's music) - June 25, 2003, 6:30 — 8:00
p.m., Sycamore Canyon Park, 22930 Golden Springs Dr.
5.3 PARKS AND RECREATION COMMISSION MEETING — June 26, 2003 —
7:00 p.m., Hearing Board Room, SCAQMD/Government Center, 21865 E.
Copley Dr.
5.4 CITY COUNCIL MEETING — July 1, 2003 — 6:30 p.m.,
SCAQMD/Government Center Auditorium, 21865 E. Copley Dr.
5.5 4T" OF JULY HOLIDAY — City Offices will be closed Friday, July 4, 2003 in
observance of Independence Day. Offices will reopen on Monday, July 7,
2003.
5.5 4T" OF JULY BLAST — July 4, 2003 — 6:30 p.m. - Fireworks display at 9:00
p.m., Sycamore Canyon Park, 22930 Golden Springs Drive.
6. CONSENT CALENDAR: C/Chang moved, M/Herrera seconded to approve
Consent Calendar with the exception of item no. 6.14 and 6.16. Motion carried by
the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, O'Connor, Zirbes, MPT/Huff, M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6.1 PLANNING COMMISSION MINUTES:
6.1.1 Received and filed Planning Commission Minutes of Regular Meeting
of May 13, 2003.
6.1.2 Received and filed Planning Commission Minutes of Regular Meeting
of May 27, 2003.
6.2 APPROVED WARRANT REGISTERS - dated June 5 and June 12, 2003,
totaling $1,904,774.96.
JUNE 17, 2003 PAGE 4�`' CITY COUNCIL
6.3 ADOPTED RESOLUTIONS PERTAINING TO GENERAL MUNICIPAL
ELECTION TO BE HELD ON NOVEMBER 4,2003:
(a) ADOPTED RESOLUTION NO. 2003-30 CALLING AND GIVING
NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO
BE HELD ON TUESDAY, NOVEMBER 4, 2003, FOR THE ELECTION OF
CERTAIN OFFICERS.
(b) ADOPTED RESOLUTION NO 2003-31 REQUESTING THE BOARD
OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO
CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON
NOVEMBER 4, 2003 WITH SCHOOL ELECTIONS.
(c) ADOPTED RESOLUTION NO. 2003-32 ADOPTING REGULATIONS
FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO
CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS AT AN
ELECTION TO BE HELD ON TUESDAY, NOVEMBER 4, 2003.
6.4 ADOPTED RESOLUTION NO. 2003-33 APPROVING APPLICATION FOR
GRANT FUNDS IN THE AMOUNT OF $25,000 FOR THE CALIFORNIA
ENVIRONMENTAL PROTECTION AGENCY INTEGRATED WASTE
MANAGEMENT BOARD GRANT PROGRAM UNDER THE CALIFORNIA
TIRE RECYCLING ACT PROVIDING RESILIENT PLAYGROUND
SURFACING AS A COMPONENT OF THE STARSHINE PARK ADA
RETRO -FIT PROJECT.
6.5 APPROVED CONTRACT AMENDMENT WITH DIVERSIFIED
PARATRANSIT, INC. FOR FY 2003-04 DIAMOND RIDE (DIAL -A -CAB)
SERVICE.
6.6 APPROVED EXTENSION OF CITYWIDE GRAFFITI REMOVAL CONTRACT
WITH GRAFFITI CONTROL SYSTEMS FOR FY 2003-04 IN THE AMOUNT
OF $35,000.
6.7 REQUESTED REFUND FROM METROPOLITAN WATER DISTRICT OF
SOUTHERN CALIFORNIA FOR FY 2002/03.
6.8 ADOPTED RESOLUTION NO. 2003-34 OPPOSING SB163 (ALARCON)
PERSONAL SERVICES CONTRACTING: COUNTIES AND CITIES.
13.9 ADOPTED RESOLUTION NO. 2003-35 AMENDING RESOLUTION NO.
1999-77, REDUCING CIVIL PENALTIES FOR PLACEMENT OF TRASH
CONTAINERS WITHIN THE PUBLIC RIGHT OF WAY.
JUNE 17, 2003 PAGE 5 ry"` CITY COUNCIL
6.10 AWARDED CONTRACT TO SAFEWAY SIGN COMMANY IN AN AMOUNT
OF $92,300 FOR STREET SWEEPING SIGNS AND AUTHORIZED A
$7,700 CONTINGENCY AMOUNT FOR PROJECT CHANGE ORDERS FOR
A TOTAL AUTHORIZATION AMOUNT OF $100,000.
6.11 APPROVED APPROPRIATION OF $2,207.23 FROM THE STEVEN M.
TAMAYA MEMORIAL FUND FOR PURCHASE OF COMMUNITY/SENIOR
CENTER COMMEMORATIVE TILE, PARK BENCH AND ADDITIONAL
LANDSCAPING.
6.12 APPROVED CONTRACT AMENDMENT WITH GONZALEZ GOODALE
ARCHITECTS FOR ADDITIONAL LANDSCAPE DESIGN SERVICES FOR
COMMUNITY/SENIOR CENTER ($16,000) AND APPROPRIATE FROM
GENERAL FUND RESERVES.
6.13 a) APPROVED ALLOCATION OF $182,719 FROM UNAPPROPRIATED
PROP. C FUND BALANCE; AWARDED CONTRACT TO DYNALECTRIC IN
THE AMOUNT OF $491,576.20 FOR TRAFFIC SIGNAL MODIFICATION
PROJECTS AT GRAND AVE./SHOTGUN LN., BREA CANYON
RD./LYCOMING ST., AND GOLDEN SPGS. DR./BALLENA DR., AND
AUTHORIZED $93,142.80 CONTINGENCY AMOUNT FOR PROJECT
CHANGE ORDERS; FOR A TOTAL AUTHORIZATION AMOUNT OF
$584,719.
(b) APPROVED CONTRACT AMENDMENT WITH WARREN C. SIECKE
IN THE AMOUNT OF $33,600 FOR CONSTRUCTION ADMINISTRATION
AND INSPECTION SERVICES FOR TRAFFIC SIGNAL MODIFICATION AT
GRAND AVE./SHOTGUN LN., BREA CANYON RD./LYCOMING ST., AND
GOLDEN SPGS. DR./BALLENA DR., AND AUTHORIZED $4,400
CONTINGENCY AMOUNT FOR PROJECT CHANGE ORDERS, FOR A
TOTAL AUTHORIZATION AMOUNT OF $38,000.
6.15 (a) APPROVED ALLOCATION OF $39,617.40 FROM
UNAPPROPRIATED GENERAL FUND BALANCE; INCREASED CIP
BUDGET BY THAT AMOUNT; AWARDED CONTRACT TO AMERICAN
ASPHALT SOUTH, INC. IN THE AMOUNT OF $402,861.40 FOR SLURRY
SEAL AREA 5 PROJECT; AND AUTHORIZED $35,170 CONTINGENCY
AMOUNT FOR PROJECT CHANGE ORDERS; FOR A TOTAL
AUTHORIZATION AMOUNT OF $438,031.40.
JUNE 17, 2003
PAGE 6 ' " <�., CITY COUNCIL
(b) APPROVED ALLOCATION OF $356,906.47 FROM
UNAPPROPRIATED GENERAL FUND BALANCE; INCREASED CAPITAL
IMPROVEMENT PROJECT BUDGET BY THAT AMOUNT; APPROVED
PLANS AND SPECS; AWARDED CONTRACT TO MANHOLE
ADJUSTMENT, INC. IN THE AMOUNT OF $339,910.92 FOR AREA 5
ARAM OVERLAY PROJECT, AND AUTHORIZED $16,995.55
CONTINGENCY AMOUNT FOR PROJECT CHANGE ORDERS; FOR A
TOTAL AUTHORIZATION AMOUNT OF $356,906.47.
MATTERS WITHDRAWN FROM CONSENT CALENDAR:
6.14 APPROVED EXTENSION OF CITYWIDE LANDSCAPE MAINTENANCE
WITH TRUGREEN LANDCARE FOR FY 2003/04 IN THE AMOUNT OF
$196,118.50 WHICH INCLUDES A 3% C.P.I. INCREASE; AUTHORIZED
$50,000 TO SERVE AS A CONTINGENCY FOR ADDITIONAL WORK THAT
MAY BE ASSIGNED AND ESTABLISHED A 90 -DAY PROBATIONARY
PERIOD THAT TRUGREEN LANDCARE MUST PASS TO CONTINUE THE
C/Chang commended staff for their responsible approach to this situation.
Following brief discussion, Council C/Chang moved and C/Zirbes seconded
to approve. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, O'Connor, Zirbes,
MPT/Huff M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6.16 (a) AWARDED CONTRACT TO DYNALECTRIC IN THE AMOUNT OF
$285,484 FOR PATHFINDER ROAD SIGNAL IMPROVEMENTS, AND
AUTHORIZED $114,018 CONTINGENCY AMOUNT FOR PROJECT
CHANGE ORDERS; FOR A TOTAL AUTHORIZATION AMOUNT OF
$399,502.
(b) AWARDED CONTRACT TO WARREN C. SIECKE IN THE AMOUNT
OF $33,000 FOR ADMINISTRATION/INSPECTION OF TRAFFIC SIGNAL
IMPROVEMENTS AT PATHFINDER ROAD, AND AUTHORIZE $4,000
CONTINGENCY AMOUNT FOR PROJECT CHANGE ORDERS; FOR A
TOTAL AUTHORIZATION AMOUNT OF $37,000.
C/O'Connor requested explanation as the large contingency amount for this
project. PWD/Liu stated that the purpose of the contingency amount includes
a possible change order to include the intersection of Pathfinder and
Evergreen to be done as part of the project, to include ADA compliance, and
improve Diamond Bar High School traffic circulation and insure a competitive
price.
JUNE 17, 2003 PAGE 7 4 _7 .�. CITY COUNCIL
7
L -*j
[4V
Following a brief discussion, C/O'Connor movedf'C/Chang seconded, to
award the contract. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
PUBLIC HEARINGS:
Chang, O'Connor, Zirbes,
MPT/Huff M/Herrera
None
None
7.1 PUBLIC HEARINGS - LANDSCAPE ASSESSMENT DISTRICTS 38, 39,
AND 41. —
7.1.1 ADOPTED RESOLUTION NO. 2003-36 LEVYING AN ASSESSMENT
ON LANDSCAPING ASSESSMENT DISTRICT NO. 38.
7.1.2 ADOPTED RESOLUTION NO. 2003-37 LEVYING AN ASSESSMENT
ON LANDSCAPING ASSESSMENT DISTRICT NO. 39.
7.1.3 ADOPTED RESOLUTION NO. 2003-38 LEVYING AN ASSESSMENT
ON LANDSCAPING ASSESSMENT DISTRICT NO. 41.
Following presentation by DPW/Liu, M/Herrera opened the public hearing;
there being no public testimony offered, M/Herrera closed the public hearing.
C/Chang moved, seconded by C/Zirbes to approve and adopt Resolutions
2003-36, 2003-37, and 2003-38. Motion carried by the following Roll Call
vote:
AYES:COUNCIL MEMBERS:Chang, O'Connor, Zirbes, MPT/Huff M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
COUNCIL CONSIDERATION: With Council consensus, M/Herrera brought forth
Item No. 8.5 as Item 1 for consideration.
APPOINTMENT OF ONE MEMBER OF THE CITY COUNCIL TO SERVE ON THE
'YOUTH MASTER PLAN STEERING COMMITTEE - SAA/Crews gave a brief
presentation.
C/O'Connor suggested that the Diamond Bar Chinese American Association be
placed on the list of stakeholders.
JUNE 17, 2003 PAGE 8 CITY COUNCIL
�,,
MPT/Huff moved, M/Herrera seconded, to appoint C/O'Connor to the Youth Master
Plan Steering Committee. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang,
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
O'Connor, Zirbes, MPT/Huff, M/Herrera
None
None
8.2 APPROVE VALLEY VISTA SERVICES RATE INCREASE
C/Zirbes recused himself from voting on this matter due to a potential conflict of
interest and left the dais.
PWD/Liu presented staffs report and indicated that Mr. Dave Perez from Valley
Vista was in the audience.
C/O'Connor asked if this was the first rate approval for Valley Vista Services.
PWD/Liu responded that last year Valley Vista Services requested a CPI adjustment
that was authorized by the City Manager but this is the first year Valley Vista has
requested a rate increase on the disposal portion.
David Perez, Valley Vista Services, reported that his company offered one of the
lowest rates available for service in the San Gabriel Valley. Responding to
C/O'Connor's question, he stated that the company complied with the two-year rate
freeze called forth in the contract. This is the first time before the Council to ask for
a disposal rate increase.
MPT/Huff moved, C/O'Connor seconded, to approve the rate increase. Motion
carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, O'Connor, MPT/Huff, M/Herrera
NOES: COUNCIL MEMBERS: None
ABSTAIN: COUNCIL MEMBERS: Zirbes
ABSENT: COUNCIL MEMBERS: None
C/O'Connor thanked Valley Vista for their contribution to the Diamond Bar
Community Foundation through the purchase of a $500 multi -tile array for
placement at the new Community/Senior Center.
8.3 APPROVE WASTE MANAGEMENT RATE INCREASE — report by DPW/Liu.
C/Zirbes asked for clarification regarding the landfill fee increases due to the early
closure of the Puente Hills landfill. PWD/Liu explained that Puente Hills Landfill is
closing at a very early time during each working day. Trash trucks are unable to
dump after 12:00 noon and must take advantage of transfer stations.
JUNE 17, 2003 PAGE 9 r` CITY COUNCIL
MPT/Huff explained that the landfill receives a certain af tonnage each day.
When the maximum has been reached, trucks must du rr p elsewhere and have
relied on transfer stations that transfer loads and haul the refuse to outlying landfill
areas.
Carolyn Anderson, Waste Management, asked Council to look favorably upon the
company's request.
C/Chang move, MPT/Huff seconded to approve Waste Management Rate increase.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, O'Connor, Zirbes, MPT/Huff, M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
8.1 (a) ADOPTED RESOLUTION NO. 2003-39 ADOPTING FISCAL YEAR 2003-04
BUDGET.
CM/Lowry and FD/Magnuson presented stafrs report and answered Council
questions.
C/O'Connor moved, C/Chang seconded, to adopt Resolution No. 2003-39.
MPT/Huff moved, C/Zirbes seconded, to amend the motion to include in the budget
a 5% salary increase for the City Manager but not automatically allocated until the
matter is clarified under discussion at a Special Closed Session. Motion carried on
the amendment by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, O'Connor, Zirbes, MPT/Huff M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
Motion carried on the original motion to Adopt Resolution 2003-39 by the following
Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, O'Connor, Zirbes, MPT/Huff M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
(b) ADOPTED RESOLUTION NO. 2003-40: ADOPTING THE STATEMENT OF
INVESTMENT POLICY.
MPT/Huff moved, C/Zirbes seconded, to adopt Resolution No. 2003-40. Motion
carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, O'Connor, Zirbes, MPT/Huff M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
JUNE 17, 2003
PAGE 10
CITY COUNCIL
(c) ADOPTED RESOLUTION NO. 2003-41: SETTING THE APPROPRIATIONS
LIMIT FOR FISCAL YEAR 2003-2004 —
CM/Lowry stated that the Council has two actions for this item. First is to approve
staff's recommendation to use the method that employs the change in non-
residential new construction — 10.55 percent, as a factor.
MPT/Huff moved, C/Zirbes seconded to approve Section 1 as proposed by staff.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, O'Connor, Zirbes, MPT/Huff M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
CM/Lowry stated that the second item is to adopt the Resolution including the
factors approved in the first motion to set forth the $24 million appropriations limit.
MPT/Huff moved, C/Zirbes seconded, to approve Section 2 as recommended by
staff. Motion carried by the following Roll Call vote:
AYES: 000NCILMEMBERS: Chang, O'Connor, Zirbes, MPT/Huff, M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
(d) ADOPTED RESOLUTION NO. 2003-42: SETTING FORTH PERSONNEL
RULES AND REGULATIONS EFFECTIVE JULY 1, 2003; RESCINDING
RESOLUTION NO. 2002-51 IN ITS ENTIRETY.
C/Chang moved, C/Zirbes seconded, to adopt Resolution No. 2003-42. Motion
carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, O'Connor, Zirbes, MPT/Huff, M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
(e) ADOPTED RESOLUTION NO. 2003-43: ESTABLISHING SALARY RANGES
AND RATES FOR ALL CLASSES OF EMPLOYMENT; RESCINDING
RESOLUTION NO. 2002-52 IN ITS ENTIRETY.
C/Zirbes moved, M/Herrera seconded to adopt Resolution No. 2003-43. Motion
carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, O'Connor, Zirbes, MPT/Huff, M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
JUNE 17, 2003 PAGE 11 CITY COUNCIL
C/O'Connor requested staff to consider a different process for the City's health
coverage for next year. CM/Lowry responded that the employee's committee made
the same request and staff would proceed to look for other opportunities.
8.4 REVIEWED PROPOSED POLICIES TO RESOLVE STREET -TREE/
SIDEWALK CONFLICTS IN THE PUBLIC RIGHT-OF-WAY — report by
CSD/Rose.
MPT/Huff would like more feedback from residents before making a decision. In his
opinion, there are two significant issues, residential street trees planted by the
County and the City, and the trees in the major arterials that do not front homes. He
stated that the City should deal with the major arterials, the residents should be
polled to see what they want done with the residential trees, and that Council
should develop a list of trees for heroics and for possible elimination and/or
replacement. He encouraged the Council to continue exploring this matter indicating
that a mature tree could or would negatively impact the aesthetics of a
neighborhood.
C/O'Connor agreed with MPT/Huff. She cited the aesthetic affects when three very
large Fichus trees were removed from her neighborhood. The City needs to develop
a program for mature trees. Further, that staff continue seeking tree mitigation
methods used by other cities.
M/Herrera echoed thoughts expressed by MPT/Huff and C/O'Connor. She would
also like to see policies embraced by other cities, citing the City of Whittier's giant
trees, as well as others that have beautiful trees so that the City could determine
how they differentiate between public right-of-way trees versus residential trees.
She would like an opportunity to digest the information presented by staff, and when
additional information regarding other cities' policies are obtained, that the matter
be presented to the Council for further consideration in four to six weeks.
C/Chang concurred, citing Diamond Bar is a "Tree City" and yet there are not too
many big trees in Diamond Bar as the program began just 10 years ago. Preserving
trees that provide a canopy -affect is important.
Because safety is the number one concern the City needs to strike a balance
between safety of the residents and preservation of the trees. C/Chang
recommended that staff work with the City's landscape maintenance provider to
make this happen. Without this information it would be difficult for the Council to
make an informed recommendation.
C/Zirbes agreed with his fellow Council Members. He liked MPT/Huffs suggestion
to look at the City's major thoroughfares and interior streets. He requested staffs
input about what trees would be the most offensive and cause the most damage,
and what trees to protect. He would not be ready to make a decision this evening
and he would like more information from staff. He thanked staff for bringing this
matter to the Council for consideration.
JUNE 117, 2003 PAGE 12 CITY COUNCIL
CSD/Rose said that staff has some policies from other cities and will also peruse the
other cities' policies, as well as JPIA's, regarding the insurance issues. Staff planned
to go out with an RFP for its street tree maintenance contractor for the next fiscal
year. According to staffs research, the City could obtain a tree inventory for no
charge if it is part of the specification and requirement for the company awarded the
contract.
No public comments were made.
9. COUNCIL SUB -COMMITTEE REPORTS/ COUNCIL MEMBER COMMENTS:
C./O'Connor reported that she received a telephone call from Judi Tamasi who
informed her that WCCA is scheduling an emergency conference call to deal with
the $10 million allotment from Proposition 40 passed in 1996. Apparently, the
allotment is time -sensitive. Supervisor Knabe has been holding the money until
Diamond Bar issues are resolved. This topic came to the forefront a year or two ago
because Mr. Edmiston believed the time had elapsed at five years.
She sent an email asking for staffs support and attendance during the emergency
telephonic conference call. C/O'Connor said that while driving through Los Angeles
County, she noticed solar powered speed limit signs, much like the radar trailer seen
in residential neighborhoods. She questioned if staff had information on these signs
and whether they might be considered for Diamond Bar residential neighborhoods.
In accordance with next year's budget, the City has decided to move forward and
replace street signs citywide. C/O'Connor reported that the Diamond Bar
Community Foundation has been selling the old street signs at auction. However,
that policy has changed and to purchase a street sign, contact the Foundation at
861-0090. The Foundation will also be selling the signs and commemorative tiles
during the "Concerts in the Park" series. She congratulated students who graduated
from Lorbeer Middle School yesterday, and the 13 eighth -graders, including her
daughter, who received the Golden L award for maintaining straight A's during their
7th and 8th grade years.
M/Herrera congratulated the parents of the Lorbeer Middle School graduates for
their fine support of their children.
C/Chang said that earlier CalTrans presented their report to the City Council during
its study session. He reiterated the City's significant efforts in notifying the residents
that the SR57/60 HOV project was imminent. Although many regional traffic
problems will not be cured, it is still a good project because it will improve the on -
and off -ramps in Diamond Bar. Over the next four years, the residents will have to
tolerate increased traffic congestion, and the Council and staff is very concerned to
minimize the inconvenience to the greatest extent possible. He encouraged
residents to attend the monthly meetings to voice their concerns. The next meeting
is scheduled for July 8.
JUNE 17, 2003 PAGE 13 CITY COUNCIL
C/Zirbes echoed C/Chang's comments. The project includes a fly -over bridge and
new corridor road to intersect with the west SR 60. This may only be a superficial
solution to the cut -through traffic problems because of the poorly designed SR 57/60
interchange. CalTrans reports this project is budgeted for $78 million. In order to
remove the existing interchange and replace it with an appropriate alignment, the
amount would exceed $400 million. Over the next couple of years, the City and staff
will join with CalTrans in mitigating the inconvenience to the greatest extent
possible.
He expressed satisfaction with staffs participation and intensity in the budget
process during the past two months. He commented that Sacramento should
parallel the City's capabilities in delivering a balanced budget and maintaining
almost $1 million in reserves.
During the past two weeks Council Members have been busy attending many
meetings and functions. He toured the Community/Senior Center with a couple of
other Council Members and DCM/Doyle. It is a very impressive facility that appears
to be on -target and on budget.
He thanked and congratulated Mike Goldenberg and the Diamond Bar Improvement
Association on a successful "Paint the Town." About 100 volunteers, including
every City Council Member, participated in the June 7 event.
He congratulated graduates of both school districts, and his daughter Joanne, who
leaves Diamond Bar High School, and his son Chris moving from Chaparral to
Diamond Bar High School.
MPT/Huff said that within the last week the City lost two friends — Ed Biederman who
devoted 41 years to the Walnut Water District and "Terri" Tai Tsao May, an active
community member and wife of Parks and Recreation Commissioner Andy Lui. He
lauded Terri's community -mindedness, activities with the Diamond Bar Chinese
Association, and co-founding the Diamond Age Senior Group, meeting the needs
of the Chinese senior, that currently boasts a membership in excess of 200, as well
as being politically active and leading by example. She leaves two young children
and her husband.
The City also recognizes the loss of staff member Sharon Gomez's father.
M/Herrera stated that she and MPT/Huff toured the EI Sabrante landfill owned by
Waste Management and located in Riverside County, identifying a 35 -year capacity
For Diamond Bar and the region. During the tour she became aware that Waste
Management recycles Styrofoam and other plastic products such as grocery bags
and Items 1 through 7 are recyclable.
JUNE 17, 2003 PAGE 14 P.., CITY COUNCIL
She enjoyed the Diamond Bar Chinese Association dinifer the other evening,
particularly the dance performance featuring Council Member Chang. It was a multi-
cultural event featuring dances from India and Mexico. She congratulated incoming
president Tony Torng, Traffic and Transportation Commissioner.
M/Herrera commented that the Council adopted the FY 2003/04 budget that
included an increase for staff. She commented that City employees were
outstanding, that they work very hard and produce excellent work. She was
particularly grateful for DCM/Doyle's direction on the Community/Senior Center
construction.
She offered condolences, referencing the passing of friends and community
members.
10. ADJOURNMENT: With no further business to conduct M/Herrera adjourned the
meeting at 9:15 p.m. in memory of Ed Biederman, Three Valleys Water District
Board Member, "Terri" Tai Tsao May, wife of Parks and Recreation Commissioner
Andy Lui, and John R. Smith, father of Sharon Gomez, Management Analyst.
Respectfully submitted,
Nancy B. Whitehouse, Acting City Clerk
The foregoing minutes are hereby approved this day of , 2003.
Carol Herrera, Mayor
Agenda No.j% 1.3
MINUTES OF THE CITY COUNCIL I,
REGULAR MEETING OF THE CITY OF DIAMOND BAR
JUNE 17, 2003
CALL TO ORDER: Mayor Herrera called the Regular City Council Meeting
to order at 6:56 p.m. in the South Coast Air Quality Management District/Government
Center Auditorium, 21865 E. Copley Dr., Diamond Bar, CA.
M/Herrera announced that some members of the public were misinformed that CalTrans
personnel would be available at the regular City Council meeting.
CM/Lowry reported that during tonight's earlier study session, CalTrans presented a brief
review of the intended progress of the four-year State Route 57/60 HOV Construction
Project. The City was also presented with a proposed schedule of extended ramp closures.
When the closures have been verified, the City would provide the information to the public.
In addition, CalTrans provides a website for public consumption regarding the project and
closure information.
The project will impact five ramps and more than 20 intersections. During the past couple
of weeks, staff had extensive discussion with CalTrans regarding the Traffic Management
Plan (TMP). Staff and CalTrans agreed to prepare a letter outlining what steps would be
taken to outline the implementation of the TMP at the intersections and multiple stop signs
impacted by the ramp closures. The Letter of Agreement will include comments regarding
the City's deteriorated infrastructure and plans to improve Grand Avenue. In addition, the
letter addresses traffic enforcement requirements.
CM/Lowry further reported that CalTrans proposed, and the City agreed, to meet on a
weekly basis to discuss construction and on a monthly basis to update businesses and
residents. In addition, CalTrans is looking into having a hotline Web page. Council has
suggested the CalTrans meetings be videotaped for broadcast on DBTV. CalTrans stated
their commitment to work with the City staff and remain open to input from the community
and Council to improve the flow of the project.
M/Herrera stated that the first public CalTrans meeting is scheduled for July 8. Tentatively,
the meeting is slated for the SCAQMD/Government Building auditorium. A Council Member
suggested an evening meeting to allow greater attendance. The City hopes to present a
live telecast of the meeting.
PLEDGE OF ALLEGIANCE: Council Member O'Connor led the Pledge of Allegiance.
INVOCATION: Ahmad H. Sakr, Ph.D, Islamic Education Center, led the invocation.
ROLL CALL: Council Members Chang, O'Connor, Zirbes, Mayor Pro Tern Huff,
and Mayor Herrera.
Staff present: Linda Lowry, City Manager; Mike Jenkins, City Attorney; James
DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David Liu, Public
Works Director Bob Rose, Community Services Director; Linda Magnuson, Finance
Director; April Blakey, Public Information Manager; Nancy Whitehouse, Acting City Clerk,
and Tornmye Cribbins, Acting Executive Assistant.
APPROVAL OF AGENDA: Approved As Presented.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Certificate of Recognition to Stella Hatzfeld - Former Diamond Bar
Community Foundation Member.
1.2 Presentation by Margaret Todd, Los Angeles County Librarian regarding the
anticipated County and Public Library (State) fund deficits and proposed
reduction in service.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None Offered.
3. PUBLIC COMMENTS: Mary J. Dilley, 21225 Davan Avenue, expressed distress
that she received her first notice about the CalTrans meeting only last evening. She
related that Council should be more responsible in its communication with
constituents about what is taking place in Diamond Bar. She commented that
residents should receive advance notice about the meetings because they are
significantly impacted by this project, and related that, except for the traffic signals
in her neighborhood, they would be landlocked.
4. RESPONSE TO PUBLIC COMMENT: PWD/Liu said that for the past two or three
months staff has imparted information about the CalTans Project to businesses and
residents via the City's website, hotline, newspaper articles, City Newsletter, and
DBTV Channel 17. This is an ongoing effort and staff is working with CalTrans to
obtain information regarding the project in a timely fashion in order to inform
residents and businesses. In addition, staff intends to remain focused on this effort
through weekly meetings and monthly public meetings with CalTrans.
M/Herrera stated that information about the project continues to be broadcast on
DBTV, Channel 17, the same channel that broadcasts the City Council meetings.
In addition, the City Newsletter is mailed to each and every household in Diamond
Bar and information about this project has been and will continue to be contained
in that publication.
Further, several residents from the speaker's neighborhood were present at the
study session and imparted the severity of the impacts to their neighborhood that
is already severely impacted by traffic. She invited the speaker to attend the July 8
meeting.
JUNE 17, 2003 PAGE 3
5. SCHEDULE OF FUTURE EVENTS:
CITY COUNCIL
5.1 PLANNING COMMISSION MEETING - June 24, 2003 - 7:00 p.m.,
SCAQMD/Government Center Auditorium, 21865 E. Copley Dr.
5.2 CONCERTS IN THE PARK (sponsored by the Diamond Bar Community
Foundation), "SoundBytes" (60's - 90's music) - June 25, 2003, 6:30 - 8:00
p.m., Sycamore Canyon Park, 22930 Golden Springs Dr.
5.3 PARKS AND RECREATION COMMISSION MEETING - June 26,2003-
7:00 p.m., Hearing Board Room, SCAQMD/Government Center, 21865 E.
Copley Dr.
5.4 CITY COUNCIL MEETING - July 1, 2003 - 6:30 p.m.,
SCAQMD/Government Center Auditorium, 21865 E. Copley Dr.
5.5 4T" OF JULY HOLIDAY - City Offices will be closed Friday, July 4, 2003 in
observance of Independence Day. Offices will reopen on Monday, July 7,
2003.
5.5 4T" OF JULY BLAST - July 4, 2003 - 6:30 p.m. - Fireworks display at 9:00
p.m., Sycamore Canyon Park, 22930 Golden Springs Drive.
6. CONSENT CALENDAR: C/Chang moved, M/Herrera seconded to approve
Consent Calendar with the exception of item no. 6.14 and 6.16. Motion carried by
the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, O'Connor, Zirbes, MPT/Huff, M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6.1 PLANNING COMMISSION MINUTES:
6.1.1 Received and filed Planning Commission Minutes of Regular Meeting
of May 13, 2003.
6.1.2 Received and filed Planning Commission Minutes of Regular Meeting
of May 27, 2003.
6.2 APPROVED WARRANT REGISTERS - dated June 5 and June 12, 2003,
totaling $1,904,774.96.
6.3 ADOPTED RESOLUTIONS PERTAINING TO GENERAL MUNICIPAL
ELECTION TO BE HELD ON NOVEMBER 4, 2003:
(a) ADOPTED RESOLUTION NO. 2003-30 CALLING AND GIVING
NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO
BE HELD ON TUESDAY, NOVEMBER 4, 2003, FOR THE ELECTION OF
CERTAIN OFFICERS.
(b) ADOPTED RESOLUTION NO 2003-31 REQUESTING THE BOARD
OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO
CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON
NOVEMBER 4, 2003 WITH SCHOOL ELECTIONS.
(c) ADOPTED RESOLUTION NO. 2003-32 ADOPTING REGULATIONS
FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO
CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS AT AN
ELECTION TO BE HELD ON TUESDAY, NOVEMBER 4, 2003.
6.4 ADOPTED RESOLUTION NO. 2003-33 APPROVING APPLICATION FOR
GRANT FUNDS IN THE AMOUNT OF $25,000 FOR THE CALIFORNIA
ENVIRONMENTAL PROTECTION AGENCY INTEGRATED WASTE
MANAGEMENT BOARD GRANT PROGRAM UNDER THE CALIFORNIA
TIRE RECYCLING ACT PROVIDING RESILIENT PLAYGROUND
SURFACING AS A COMPONENT OF THE STARSHINE PARK ADA
RETRO -FIT PROJECT.
6.5 APPROVED CONTRACT AMENDMENT WITH DIVERSIFIED
PARATRANSIT, INC. FOR FY 2003-04 DIAMOND RIDE (DIAL -A -CAB)
SERVICE.
6.6 APPROVED EXTENSION OF CITYWIDE GRAFFITI REMOVAL CONTRACT
WITH GRAFFITI CONTROL SYSTEMS FOR FY 2003-04 IN THE AMOUNT
OF $35,000.
6.7 REQUESTED REFUND FROM METROPOLITAN WATER DISTRICT OF
SOUTHERN CALIFORNIA FOR FY 2002/03.
6.8 ADOPTED RESOLUTION NO. 2003-34 OPPOSING SB163 (ALARCON)
PERSONAL SERVICES CONTRACTING: COUNTIES AND CITIES.
13.9 ADOPTED RESOLUTION NO. 2003-35 AMENDING RESOLUTION NO.
1999-77, REDUCING CIVIL PENALTIES FOR PLACEMENT OF TRASH
CONTAINERS WITHIN THE PUBLIC RIGHT OF WAY.
JUNE 17, 2003 PAGE 5
CITY COUNCIL
6.10 AWARDED CONTRACT TO SAFEWAY SIGN COMIVANY IN AN AMOUNT
OF $92,300 FOR STREET SWEEPING SIGNS AND AUTHORIZED A
$7,700 CONTINGENCY AMOUNT FOR PROJECT CHANGE ORDERS FOR
A TOTAL AUTHORIZATION AMOUNT OF $100,000.
6.11 APPROVED APPROPRIATION OF $2,207.23 FROM THE STEVEN M.
TAMAYA MEMORIAL FUND FOR PURCHASE OF COMMUNITY/SENIOR
CENTER COMMEMORATIVE TILE, PARK BENCH AND ADDITIONAL
LANDSCAPING.
6.12 APPROVED CONTRACT AMENDMENT WITH GONZALEZ GOODALE
ARCHITECTS FOR ADDITIONAL LANDSCAPE DESIGN SERVICES FOR
COMMUNITY/SENIOR CENTER ($16,000) AND APPROPRIATE FROM
GENERAL FUND RESERVES.
6.13 a) APPROVED ALLOCATION OF $182,719 FROM UNAPPROPRIATED
PROP. C FUND BALANCE; AWARDED CONTRACT TO DYNALECTRIC IN
THE AMOUNT OF $491,576.20 FOR TRAFFIC SIGNAL MODIFICATION
PROJECTS AT GRAND AVE./SHOTGUN LN., BREA CANYON
RD./LYCOMING ST., AND GOLDEN SPGS. DR./BALLENA DR., AND
AUTHORIZED $93,142.80 CONTINGENCY AMOUNT FOR PROJECT
CHANGE ORDERS; FOR A TOTAL AUTHORIZATION AMOUNT OF
$584,719.
(b) APPROVED CONTRACT AMENDMENT WITH WARREN C. SIECKE
IN THE AMOUNT OF $33,600 FOR CONSTRUCTION ADMINISTRATION
AND INSPECTION SERVICES FOR TRAFFIC SIGNAL MODIFICATION AT
GRAND AVE./SHOTGUN LN., BREA CANYON RD./LYCOMING ST., AND
GOLDEN SPGS. DR./BALLENA DR., AND AUTHORIZED $4,400
CONTINGENCY AMOUNT FOR PROJECT CHANGE ORDERS, FOR A
TOTAL AUTHORIZATION AMOUNT OF $38,000.
6.15 (a) APPROVED ALLOCATION OF $39,617.40 FROM
UNAPPROPRIATED GENERAL FUND BALANCE; INCREASED CIP
BUDGET BY THAT AMOUNT; AWARDED CONTRACT TO AMERICAN
ASPHALT SOUTH, INC. IN THE AMOUNT OF $402,861.40 FOR SLURRY
SEAL AREA 5 PROJECT; AND AUTHORIZED $35,170 CONTINGENCY
AMOUNT FOR PROJECT CHANGE ORDERS; FOR A TOTAL
AUTHORIZATION AMOUNT OF $438,031.40.
JUNE 17, 2003 PAGE 6
CITY COUNCIL
(b) APPROVED ALLOCATION OF $356,906.47 FROM
UNAPPROPRIATED GENERAL FUND BALANCE; INCREASED CAPITAL
IMPROVEMENT PROJECT BUDGET BY THAT AMOUNT; APPROVED
PLANS AND SPECS; AWARDED CONTRACT TO MANHOLE
ADJUSTMENT, INC. IN THE AMOUNT OF $339,910.92 FOR AREA 5
ARAM OVERLAY PROJECT, AND AUTHORIZED $16,995.55
CONTINGENCY AMOUNT FOR PROJECT CHANGE ORDERS; FOR A
TOTAL AUTHORIZATION AMOUNT OF $356,906.47.
MATTERS WITHDRAWN FROM CONSENT CALENDAR:
6.14 APPROVED EXTENSION OF CITYWIDE LANDSCAPE MAINTENANCE
WITH TRUGREEN LANDCARE FOR FY 2003/04 IN THE AMOUNT OF
$196,118.50 WHICH INCLUDES A 3% C.P.I. INCREASE; AUTHORIZED
$50,000 TO SERVE AS A CONTINGENCY FOR ADDITIONAL WORK THAT
MAY BE ASSIGNED AND ESTABLISHED A 90-DAY PROBATIONARY
PERIOD THAT TRUGREEN LANDCARE MUST PASS TO CONTINUE THE
C/Chang commended staff for their responsible approach to this situation.
Following brief discussion, Council C/Chang moved and C/Zirbes seconded
to approve. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, O'Connor, Zirbes,
MPT/Huff M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6.16 (a) AWARDED CONTRACT TO DYNALECTRIC IN THE AMOUNT OF
$285,484 FOR PATHFINDER ROAD SIGNAL IMPROVEMENTS, AND
AUTHORIZED $114,018 CONTINGENCY AMOUNT FOR PROJECT
CHANGE ORDERS; FOR A TOTAL AUTHORIZATION AMOUNT OF
$399,502.
(b) AWARDED CONTRACT TO WARREN C. SIECKE IN THE AMOUNT
OF $33,000 FOR ADMINISTRATION/INSPECTION OF TRAFFIC SIGNAL
IMPROVEMENTS AT PATHFINDER ROAD, AND AUTHORIZE $4,000
CONTINGENCY AMOUNT FOR PROJECT CHANGE ORDERS; FOR A
TOTAL AUTHORIZATION AMOUNT OF $37,000.
C/O'Connor requested explanation as the large contingency amount for this
project. PWD/Liu stated that the purpose of the contingency amount includes
a possible change order to include the intersection of Pathfinder and
Evergreen to be done as part of the project, to include ADA compliance, and
improve Diamond Bar High School traffic circulation and insure a competitive
price.
Following a brief discussion, C/O'Connor moved YC/Chang seconded, to
award the contract. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS:
Chang, O'Connor, Zirbes,
MPT/Huff M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
7. PUBLIC HEARINGS:
7.1 PUBLIC HEARINGS - LANDSCAPE ASSESSMENT DISTRICTS 38, 39,
AND41.
7.1.1 ADOPTED RESOLUTION NO. 2003-36 LEVYING AN ASSESSMENT
ON LANDSCAPING ASSESSMENT DISTRICT NO. 38.
7.1.2 ADOPTED RESOLUTION NO. 2003-37 LEVYING AN ASSESSMENT
ON LANDSCAPING ASSESSMENT DISTRICT NO. 39.
7.1.3 ADOPTED RESOLUTION NO. 2003-38 LEVYING AN ASSESSMENT
ON LANDSCAPING ASSESSMENT DISTRICT NO. 41.
Following presentation by DPW/Liu, M/Herrera opened the public hearing;
there being no public testimony offered, M/Herrera closed the public hearing.
C/Chang moved, seconded by C/Zirbes to approve and adopt Resolutions
2003-36, 2003-37, and 2003-38. Motion carried by the following Roll Call
vote:
AYES: COUNCIL MEMBERS:Chang, O'Connor, Zirbes, MPT/Huff M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
8. COUNCIL CONSIDERATION: With Council consensus, M/Herrera brought forth
Item No. 8.5 as Item 1 for consideration.
8.5 APPOINTMENT OF ONE MEMBER OF THE CITY COUNCIL TO SERVE ON THE
'YOUTH MASTER PLAN STEERING COMMITTEE - SAA/Crews gave a brief
presentation.
C/O'Connor suggested that the Diamond Bar Chinese American Association be
placed on the list of stakeholders.
JUNE 17, 2003 PAGE 8
CITY COUNCIL
MPT/Huff moved, M/Herrera seconded, to appoint C/O'Connor to the Youth Master
Plan Steering Committee. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, O'Connor, Zirbes, MPT/Huff, M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
8.2 APPROVE VALLEY VISTA SERVICES RATE INCREASE
C/Zirbes recused himself from voting on this matter due to a potential conflict of
interest and left the dais.
PWD/Liu presented staffs report and indicated that Mr. Dave Perez from Valley
Vista was in the audience.
C/O'Connor asked if this was the first rate approval for Valley Vista Services.
PWD/Liu responded that last year Valley Vista Services requested a CPI adjustment
that was authorized by the City Manager but this is the first year Valley Vista has
requested a rate increase on the disposal portion.
David Perez, Valley Vista Services, reported that his company offered one of the
lowest rates available for service in the San Gabriel Valley. Responding to
C/O'Connor's question, he stated that the company complied with the two-year rate
freeze called forth in the contract. This is the first time before the Council to ask for
a disposal rate increase.
MPT/Huff moved, C/O'Connor seconded, to approve the rate increase. Motion
carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, O'Connor, MPT/Huff, M/Herrera
NOES: COUNCIL MEMBERS: None
ABSTAIN: COUNCIL MEMBERS: Zirbes
ABSENT: COUNCIL MEMBERS: None
C/O'Connor thanked Valley Vista for their contribution to the Diamond Bar
Community Foundation through the purchase of a $500 multi-tile array for
placement at the new Community/Senior Center.
8.3 APPROVE WASTE MANAGEMENT RATE INCREASE - report by DPW/Liu.
C/Zirbes asked for clarification regarding the landfill fee increases due to the early
closure of the Puente Hills landfill. PWD/Liu explained that Puente Hills Landfill is
closing at a very early time during each working day. Trash trucks are unable to
dump after 12:00 noon and must take advantage of transfer stations.
JUNE 1:7, 2003 PAGE 9
CITY COUNCIL
MPT/Huff explained that the landfill receives a certain ari ountpf tonnage each day.
When the maximum has been reached, trucks must dunp elsewhere and have
relied on transfer stations that transfer loads and haul the refuse to outlying landfill
areas.
Carolyn Anderson, Waste Management, asked Council to look favorably upon the
company's request.
C/Chang move, MPT/Huff seconded to approve Waste Management Rate increase.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, O'Connor, Zirbes, MPT/Huff, M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
8.1 (a) ADOPTED RESOLUTION NO. 2003-39 ADOPTING FISCAL YEAR 2003-04
BUDGET.
CM/Lowry and FD/Magnuson presented staffs report and answered Council
questions.
C/O'Connor moved, C/Chang seconded, to adopt Resolution No. 2003-39.
MPT/Huff moved, C/Zirbes seconded, to amend the motion to include in the budget
a 5% salary increase for the City Manager but not automatically allocated until the
matter is clarified under discussion at a Special Closed Session. Motion carried on
the amendment by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, O'Connor, Zirbes, MPT/Huff M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
Motion carried on the original motion to Adopt Resolution 2003-39 by the following
Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, O'Connor, Zirbes, MPT/Huff M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
(b) ADOPTED RESOLUTION NO. 2003-40: ADOPTING THE STATEMENT OF
INVESTMENT POLICY.
MPT/Huff moved, C/Zirbes seconded, to adopt Resolution No. 2003-40. Motion
carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, O'Connor, Zirbes, MPT/Huff M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
JUNE 17, 2003 PAGE 10
CITY COUNCIL
(c) ADOPTED RESOLUTION NO. 2003-41: SETTING THE APPROPRIATIONS
LIMIT FOR FISCAL YEAR 2003-2004
CM/Lowry stated that the Council has two actions for this item. First is to approve
staffs recommendation to use the method that employs the change in non-
residential new construction - 10.55 percent, as a factor.
MPT/Huff moved, C/Zirbes seconded to approve Section 1 as proposed by staff.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, O'Connor, Zirbes, MPT/Huff M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
CM/Lowry stated that the second item is to adopt the Resolution including the
factors approved in the first motion to set forth the $24 million appropriations limit.
MPT/Huff moved, C/Zirbes seconded, to approve Section 2 as recommended by
staff. Motion carried by the following Roll Call vote:
AYES: COUNCILMEMBERS: Chang, O'Connor, Zirbes, MPT/Huff, M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
(d) ADOPTED RESOLUTION NO. 2003-42: SETTING FORTH PERSONNEL
RULES AND REGULATIONS EFFECTIVE JULY 1, 2003; RESCINDING
RESOLUTION NO. 2002-51 IN ITS ENTIRETY.
C/Chang moved, C/Zirbes seconded, to adopt Resolution No. 2003-42. Motion
carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, O'Connor, Zirbes, MPT/Huff, M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
(e) ADOPTED RESOLUTION NO. 2003-43: ESTABLISHING SALARY RANGES
AND RATES FOR ALL CLASSES OF EMPLOYMENT; RESCINDING
RESOLUTION NO. 2002-52 IN ITS ENTIRETY.
C/Zirbes moved, M/Herrera seconded to adopt Resolution No. 2003-43. Motion
carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, O'Connor, Zirbes, MPT/Huff, M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
JUNE 17, 2003 PAGE 11
CITY COUNCIL
C/O'Connor requested staff to consider a different process for the City's health
coverage for next year. CM/Lowry responded that the employee's committee made
the same request and staff would proceed to look for other opportunities.
8.4 REVIEWED PROPOSED POLICIES TO RESOLVE STREET -TREE/
SIDEWALK CONFLICTS IN THE PUBLIC RIGHT-OF-WAY - report by
CSD/Rose.
MPT/Huff would like more feedback from residents before making a decision. In his
opinion, there are two significant issues, residential street trees planted by the
County and the City, and the trees in the major arterials that do not front homes. He
stated that the City should deal with the major arterials, the residents should be
polled to see what they want done with the residential trees, and that Council
should develop a list of trees for heroics and for possible elimination and/or
replacement. He encouraged the Council to continue exploring this matter indicating
that a mature tree could or would negatively impact the aesthetics of a
neighborhood.
C/O'Connor agreed with MPT/Huff. She cited the aesthetic affects when three very
large Fichus trees were removed from her neighborhood. The City needs to develop
a program for mature trees. Further, that staff continue seeking tree mitigation
methods used by other cities.
M/Herrera echoed thoughts expressed by MPT/Huff and C/O'Connor. She would
also like to see policies embraced by other cities, citing the City of Whittier's giant
trees, as well as others that have beautiful trees so that the City could determine
how they differentiate between public right-of-way trees versus residential trees.
She would like an opportunity to digest the information presented by staff, and when
additional information regarding other cities' policies are obtained, that the matter
be presented to the Council for further consideration in four to six weeks.
C/Chang concurred, citing Diamond Bar is a "Tree City" and yet there are not too
many big trees in Diamond Bar as the program began just 10 years ago. Preserving
trees that provide a canopy -affect is important.
Because safety is the number one concern the City needs to strike a balance
between safety of the residents and preservation of the trees. C/Chang
recommended that staff work with the City's landscape maintenance provider to
make this happen. Without this information it would be difficult for the Council to
make an informed recommendation.
C/Zirbes agreed with his fellow Council Members. He liked MPT/Huffs suggestion
to look at the City's major thoroughfares and interior streets. He requested staffs
input about what trees would be the most offensive and cause the most damage,
and what trees to protect. He would not be ready to make a decision this evening
and he would like more information from staff. He thanked staff for bringing this
matter to the Council for consideration.
JUNE 17, 2003 PAGE 12
CITY COUNCIL
CSD/Rose said that staff has some policies from other cities and will also peruse the
other cities' policies, as well as JPIA's, regarding the insurance issues. Staff planned
to go out with an RFP for its street tree maintenance contractor for the next fiscal
year. According to staffs research, the City could obtain a tree inventory for no
charge if it is part of the specification and requirement for the company awarded the
contract.
No public comments were made.
9. COUNCIL SUB -COMMITTEE REPORTS/ COUNCIL MEMBER COMMENTS:
C/O'Connor reported that she received a telephone call from Judi Tamasi who
informed her that WCCA is scheduling an emergency conference call to deal with
the $10 million allotment from Proposition 40 passed in 1996. Apparently, the
allotment is time -sensitive. Supervisor Knabe has been holding the money until
Diamond Bar issues are resolved. This topic came to the forefront a year or two ago
because Mr. Edmiston believed the time had elapsed at five years.
She sent an email asking for staffs support and attendance during the emergency
telephonic conference call. C/O'Connor said that while driving through Los Angeles
County, she noticed solar powered speed limit signs, much like the radar trailer seen
in residential neighborhoods. She questioned if staff had information on these signs
and whether they might be considered for Diamond Bar residential neighborhoods.
In accordance with next year's budget, the City has decided to move forward and
replace street signs citywide. C/O'Connor reported that the Diamond Bar
Community Foundation has been selling the old street signs at auction. However,
that policy has changed and to purchase a street sign, contact the Foundation at
861-0090. The Foundation will also be selling the signs and commemorative tiles
during the "Concerts in the Park" series. She congratulated students who graduated
from Lorbeer Middle School yesterday, and the 13 eighth -graders, including her
daughter, who received the Golden L award for maintaining straight A's during their
7th and 8th grade years.
M/Herrera congratulated the parents of the Lorbeer Middle School graduates for
their fine support of their children.
C/Chang said that earlier CalTrans presented their report to the City Council during
its study session. He reiterated the City's significant efforts in notifying the residents
that the SR57/60 HOV project was imminent. Although many regional traffic
problems will not be cured, it is still a good project because it will improve the on -
and off -ramps in Diamond Bar. Over the next four years, the residents will have to
tolerate increased traffic congestion, and the Council and staff is very concerned to
minimize the inconvenience to the greatest extent possible. He encouraged
residents to attend the monthly meetings to voice their concerns. The next meeting
is scheduled for July 8.
JUNE 17, 2003 PAGE 13
CITY COUNCIL
C/Zirbes echoed C/Chang's comments. The project includes a fly -over bridge and
new corridor road to intersect with the west SR 60. This may only be a superficial
solution to the cut -through traffic problems because of the poorly designed SR 57/60
interchange. CalTrans reports this project is budgeted for $78 million. In order to
remove the existing interchange and replace it with an appropriate alignment, the
amount would exceed $400 million. Over the next couple of years, the City and staff
will join with CalTrans in mitigating the inconvenience to the greatest extent
possible.
He expressed satisfaction with staffs participation and intensity in the budget
process during the past two months. He commented that Sacramento should
parallel the City's capabilities in delivering a balanced budget and maintaining
almost $1 million in reserves.
During the past two weeks Council Members have been busy attending many
meetings and functions. He toured the Community/Senior Center with a couple of
other Council Members and DCM/Doyle. It is a very impressive facility that appears
to be on -target and on budget.
He thanked and congratulated Mike Goldenberg and the Diamond Bar Improvement
Association on a successful "Paint the Town." About 100 volunteers, including
every City Council Member, participated in the June 7 event.
He congratulated graduates of both school districts, and his daughter Joanne, who
leaves Diamond Bar High School, and his son Chris moving from Chaparral to
Diamond Bar High School.
MPT/Huff said that within the last week the City lost two friends - Ed Biederman who
devoted 41 years to the Walnut Water District and "Terri" Tai Tsao May, an active
community member and wife of Parks and Recreation Commissioner Andy Lui. He
lauded Terri's community -mindedness, activities with the Diamond Bar Chinese
Association, and co-founding the Diamond Age Senior Group, meeting the needs
of the Chinese senior, that currently boasts a membership in excess of 200, as well
as being politically active and leading by example. She leaves two young children
and her husband.
The City also recognizes the loss of staff member Sharon Gomez's father.
M/Herrera stated that she and MPT/Huff toured the EI Sabrante landfill owned by
Waste Management and located in Riverside County, identifying a 35 -year capacity
for Diamond Bar and the region. During the tour she became aware that Waste
Management recycles Styrofoam and other plastic products such as grocery bags
and Items 1 through 7 are recyclable.
JUNE 17, 2003 PAGE 14
CITY COUNCIL
She enjoyed the Diamond Bar Chinese Association diner the other evening,
particularly the dance performance featuring Council Member Chang. It was a multi-
cultural event featuring dances from India and Mexico. She congratulated incoming
president Tony Torng, Traffic and Transportation Commissioner.
M/Herrera commented that the Council adopted the FY 2003/04 budget that
included an increase for staff. She commented that City employees were
outstanding, that they work very hard and produce excellent work. She was
particularly grateful for DCM/Doyle's direction on the Community/Senior Center
construction.
She offered condolences, referencing the passing of friends and community
members.
10. ADJOURNMENT: With no further business to conduct M/Herrera adjourned the
meeting at 9:15 p.m. in memory of Ed Biederman, Three Valleys Water District
Board Member, "Terri" Tai Tsao May, wife of Parks and Recreation Commissioner
Andy Lui, and John R. Smith, father of Sharon Gomez, Management Analyst.
Respectfully submitted,
Nancy B. Whitehouse, Acting City Clerk
The foregoing minutes are hereby approved this day of , 2003.
Carol Herrera, Mayor
Agenda No. 6.1.4
CITY OF DIAMOND BAR 4?4Attr
CITY COUNCIL STUDY SESSION
JULY 1, 2003
STUDY SESSION: M/Herrera called the Study Session to order at 5:08
p.m. in Room CC -8 of the Government Center/South Coast Air Quality Management
District, 21865 E. Copley Dr., Diamond Bar, CA.
Present: Council Members Chang, O'Connor, Zirbes, and Mayor/Herrera.
Mayor Pro Tem Huff arrived at 5:20 p.m.
Staff present: Linda Lowry, City Manager; Mike Jenkins, City Attorney; James
DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David Liu, Public
Works Director Bob Rose, Community Services Director; April Blakey, Public
Information Manager; Fred Alamolhoda, Senior Engineer; Susan Full, Senior
Accountant; Sharon Gomez, Administrative Analyst; Nancy Whitehouse, Acting City
Clerk, and Tommye Cribbins, Acting Executive Assistant.
► Presentation by Friends of the Diamond Bar Library — Read Together America
Program.
CM/Lowry introduced members of the Friends of the Diamond Bar Library that were in
attendance, Marsha Hawkins, Vice President; and Members Kathleen Newe and Irene
Wang.
Ms. Hawkins reviewed the calendar of events for the Read Together America Program
citing that in addition to the nine items listed, the Friends would like to add 100 treasure
bags at $5/each to the list, bringing the total to ten. She commented that the Friends
are also seeking sponsorships from other organizations and agencies and are
optimistic in realizing these efforts. The Friends are viewing this experience as an
annual event, building from the past, and whatever assistance the City can provide
would be most appreciated.
She briefly itemized the following where the City could be most helpful: 1) waiving any
permit fees necessary for the 5K event and the Sheriff's participation; 2) they may have
a sponsor in place for purchase of the T-shirts but may need assistance with setup
costs; 3) monetary ($75 for the winner in each category) and medal awards are planned
for the top three categories of the 5K; 4) possibly using Prop A monies for the shuttles;
5) simply scheduling Council participation; 6) suggesting a Diamond Bar Team for the
5K; 7) schedule reading -time for Council during October, 3:00-3:30p; 8) Council's
support for events thru the year; and 9) formal recognition of the race and essay/wacky
invention/poster contest winners at a Council meeting.
JUNE 17, 2003 PAGE 2"*4�A CC STUDY SESSION
Ms. Wang indicated that the Read-a-Thon will be in October, Monday through Saturday,
3:OOp-3:30 p.m., at the Library. C/Zirbes offered to read two Fridays, October 10 and
October 17, as well as personally providing the monies for the first -place cash prizes
and purchase of the medals.
CSD/Rose reported that initially staff estimated $5,00046,000 for the entire cost,
however, with some adjustments due to anticipated sponsors he quickly refigured the
cost to be approximately $3500-$4,000. M/Herrera informed the Friends that the
Council has identified a specific Community Organization Support Fund category within
the City's budget. The Council's Finance Subcommittee members, currently her and
Mayor Pro Tem Huff, meet regularly to review the City's expenditures, as well as any
requests from the various organizations, bringing their recommendations to the full
Council. Historically City sponsorship has been approximately $2,000 to the Friends,
she affirmed that the Subcommittee would review this request and make a
recommendation.
C/O'Connor voiced concern with the 5K scheduled for Saturday due to the prevalent
AYSO activities. There was brief exchange on the possibilities with funding sources for
the deputie, and the logistics of the 5K, as well as volunteer/staff involvement.
Ms. Hawkins reiterated that the Friends are willing to work with the City. She stated that
this as an opportunity for the community, solidifying the local and friendly atmosphere of
Diamond Bar.
C/Chang commented that perhaps the remainder amount can be matched through the
General Fund. M/Herrera reiterated the importance of the Subcommittee's review and
again thanked all the members of the Friends for their presentation and attendance.
ADJOURNMENT: There being no further business before the City Council,
M/Herrera recessed the Study Session at 5:55 p.m. to the Closed Session.
Nancy B. Whitehouse, Acting City Clerk
The foregoing minutes are hereby approved this day of , 2003.
Carol Herrera, Mayor
Agenda No. 6.1.4
CITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION
JULY 1, 2003
b/4p
STUDY SESSION: M/Herrera called the Study Session to order at 5:08
p.m. in Room CC-8 of the Government Center/South Coast Air Quality Management
District, 21865 E. Copley Dr., Diamond Bar, CA.
Present: Council Members Chang, O'Connor, Zirbes, and Mayor/Herrera.
Mayor Pro Tern Huff arrived at 5:20 p.m.
Staff present: Linda Lowry, City Manager; Mike Jenkins, City Attorney; James
DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David Liu, Public
Works Director Bob Rose, Community Services Director; April Blakey, Public
Information Manager; Fred Alamolhoda, Senior Engineer; Susan Full, Senior
Accountant; Sharon Gomez, Administrative Analyst; Nancy Whitehouse, Acting City
Clerk, and Tommye Cribbins, Acting Executive Assistant.
- Presentation by Friends of the Diamond Bar Library - Read Together America
Program.
CM/Lowry introduced members of the Friends of the Diamond Bar Library that were in
attendance, Marsha Hawkins, Vice President; and Members Kathleen Newe and Irene
Wang.
Ms. Hawkins reviewed the calendar of events for the Read Together America Program
citing that in addition to the nine items listed, the Friends would like to add 100 treasure
bags at $5/each to the list, bringing the total to ten. She commented that the Friends
are also seeking sponsorships from other organizations and agencies and are
optimistic in realizing these efforts. The Friends are viewing this experience as an
annual event, building from the past, and whatever assistance the City can provide
would be most appreciated.
She briefly itemized the following where the City could be most helpful: 1) waiving any
permit fees necessary for the 5K event and the Sheriffs participation; 2) they may have
a sponsor in place for purchase of the T-shirts but may need assistance with setup
costs; 3) monetary ($75 for the winner in each category) and medal awards are planned
for the top three categories of the 5K; 4) possibly using Prop A monies for the shuttles;
5) simply scheduling Council participation; 6) suggesting a Diamond Bar Team for the
5K; 7) schedule reading-time for Council during October, 3:00-3:30p; 8) Council's
support for events thru the year; and 9) formal recognition of the race and essay/wacky
invention/poster contest winners at a Council meeting.
JUNE 17, 2003 PAGE 2 CC STUDY SESSION
Ms. Wang indicated that the Read-a-Thon will be in October, Monday through Saturday,
3:OOp-3:30 p.m., at the Library. C/Zirbes offered to read two Fridays, October 10 and
October 17, as well as personally providing the monies for the first-place cash prizes
and purchase of the medals.
CSD/Rose reported that initially staff estimated $5,000-$6,000 for the entire cost,
however, with some adjustments due to anticipated sponsors he quickly refigured the
cost to be approximately $3500-$4,000. M/Herrera informed the Friends that the
Council has identified a specific Community Organization Support Fund category within
the City's budget. The Council's Finance Subcommittee members, currently her and
Mayor Pro Tern Huff, meet regularly to review the City's expenditures, as well as any
requests from the various organizations, bringing their recommendations to the full
Council. Historically City sponsorship has been approximately $2,000 to the Friends,
she affirmed that the Subcommittee would review this request and make a
recommendation.
C/O'Connor voiced concern with the 5K scheduled for Saturday due to the prevalent
AYSO activities. There was brief exchange on the possibilities with funding sources for
the deputie, and the logistics of the 5K, as well as volunteer/staff involvement.
Ms. Hawkins reiterated that the Friends are willing to work with the City. She stated that
this as an opportunity for the community, solidifying the local and friendly atmosphere of
Diamond Bar.
C/Chang commented that perhaps the remainder amount can be matched through the
General Fund. M/Herrera reiterated the importance of the Subcommittee's review and
again thanked all the members of the Friends for their presentation and attendance.
ADJOURNMENT: There being no further business before the City Council,
M/Herrera recessed the Study Session at 5:55 p.m. to the Closed Session.
Nancy B. Whitehouse, Acting City Clerk
The foregoing minutes are hereby approved this day of , 2003.
Carol Herrera, Mayor
Agenda
MINUTES OF THE CITY COUNCIL
CLOSED SESSION AND
REGULAR MEETING OF THE CITY OF DIAMOND BAR
July 1, 2003
CLOSED SESSION: 5:45 p.m. CC -8
Public Comments on Closed Session Agenda — None.
No. 6.1.5
IN. City Manager Labor Negotiations — Government Code Section
54954.5(f).
► Pending Litigation —Government Code Section 54956.9(a).
One Case: Recendez, et al, Case File No. KC039432
ADJOURNMENT: There being no further business before the City Council, M/Herrera
adjourned the Closed Session at 6:55 p.m.
CALL TO ORDER: Mayor Herrera called the meeting to order at 7:00 p.m. in
the Auditorium of the South Coast Air Quality Management District, 21865 E. Copley
Dr., Diamond Bar, CA.
PLEDGE OF ALLEGIANCE: Mayor Herrera led the Pledge of Allegiance.
INVOCATION: Reverend Samuel Liu, Mt. Calvary Luterhan Church, gave the
invocation.
ROLL CALL: Council Members Chang, O'Connor, Zirbes, Mayor Pro Tem Huff,
and Mayor Herrera.
Staff present: Linda Lowry, City Manager; Greg Kovacevich, Deputy City
Attorney; David Doyle, Deputy City Manager; Jim DeStefano, Deputy City Manager;
David Liu, Public Works Director; Bob Rose, Community Services Director, April
Blakey, Public Information Manager; Fred Alamoholda, Sr. Engineer; Kim Crews, Sr.
Management Analyst; Tommye Cribbins, Acting Executive Assistant; and Nancy
Whitehouse, Acting City Clerk.
APPROVAL OF AGENDA: Approved.
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Proclaimed July 2003 as "Parks and Recreation Month."
2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None.
July 1, 2003 PAGE 2
3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular
meeting agenda to provide an opportunity for members of the public to directly address
the Council on Consent Calendar items or matters of interest to the public that are not
already scheduled for consideration on this agenda. Although the City Council values
your comments, pursuant to the Brown Act, the Council generally cannot take any
action on items not listed on the posted agenda. Please complete a Speaker's Card
and give it to the City Clerk (completion of this form is voluntary). There is a five-
minute maximum time limit when addressing the City Council.
4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the City
Council may briefly respond to public comments but no extended discussion and no
action on such matters may take place.
Dr. Larry Rhodes, PO Box 2258, Walnut, 91788-2258, commented that this the mailing
address that should be used for him. He expressed thanks for the left -turn signal at
Golden Springs, northbound Brea Canyon Road; reported that his dog, Ace, is properly
registered; commented that he received a parking citation in March 2002 that is still
active and requested assistance from staff; and that a vase was broken by Adelphia
when they did some work at his residence.
Assistant Fire Chief John Nieto, reported that, due to the brush clearance, the fire at
Steeplechase and Alamo Heights was extinguished quickly and that he wouldpet back
to Council about this afternoon's fire. He wished everyone a safe and happy 4 of July.
5. SCHEDULE OF FUTURE EVENTS:
5.1 STEVE TAMAYA BENCH DEDICATION — July 3, 2003 — 4:00 p.m. — Sycamore
Canyon Park, 22930 Golden Springs Drive.
5.2 4T" OF JULY HOLIDAY — City Offices will be closed Friday, July 4, 2003 in
observance of Independence Day. Offices will reopen on Monday,
July 7, 2003.
5.3 4T" OF JULY BLAST — July 4, 2003 — 6:30 p.m. - Fireworks display at
9:00 p.m., Sycamore Canyon Park, 22930 Golden Springs Drive.
5.4 PUBLIC SAFETY COMMITTEE MEETING —July 7, 2003 - 7:00 p.m., Diamond
Bar/Walnut Sheriff Station, 21695 E. Valley Boulevard, Walnut.
5.5 PLANNING COMMISSION MEETING —July 8, 2003 — 7:00 p.m., Government
Center/AQMD Auditorium, 21865 E. Copley Drive.
5.6.1 CALTRANS MONTHLY MEETING — July 9, 2003 — 6:30 p.m., Government
Center/AQMD Room CC -2, 21865 E. Copley Drive.
July 1, 2003 PAGE 3 .
5.7 CONCERTS IN THE PARK - Cloud 9 (Classic Rock) — July 9, 2003 —
6:30 — 8:00 p.m., Sycamore Canyon Park, 22930 Golden Springs Drive.
5.8 TRAFFIC AND TRANSPORTATION COMMISSION MEETING —
July 10, 2003 - 7:00 p.m., Government Center/AQMD Hearing Board Room,
21865 E. Copley Drive.
5.9 DIAMOND BAR COMMUNITY FOUNDATION MEETING — July 10, 2003 —
7:00 p.m., Government Center/AQMD Room CC -8, 21865 E. Copley Drive.
5.10 CITY COUNCIL MEETING —July 15,2003-6:30 p.m., Government Center/
AQMD Auditorium, 21865 E. Copley Drive.
6. CONSENT CALENDAR: Moved by C/Chang, seconded by C/Zirbes, to approve the
Consent Calendar as presented. Except for C/O'Connor's "no" vote on Item 6.3,
PO 12343, the motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, O'Connor, Zirbes, MPT/Huff, M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6.1 APPROVED CITY COUNCIL MINUTES:
6.1.1 Adjourned Regular Meeting of May 13, 2003.
6.1.2 Study Session of May 20, 2003.
6.1.3 Regular Meeting of May 20, 2003.
6.1.4 Study Session of June 3, 2003.
6.1.5 Regular Meeting of June 3, 2003.
6.2 RECEIVED AND FILED TRAFFIC & TRANSPORTATION COMMISSION
MINUTES — May 8, 2003.
6.2 APPROVED WARRANTS - Approve Warrant Registers dated June 19 and
June 26, 2003 in the amount of $759,384.14 — (C/O'Connor voted "no" on
PO 12343).
6.4 REVIEWED AND APPROVED TREASURER'S STATEMENT - May 2003.
6.5 APPROVED AMENDMENT NO. 4 TO THE AGREEMENT WITH COCA COLA
BOTTLING COMPANY OF LOS ANGELES FOR THE PLACEMENT OF
BEVERAGE -SERVING VENDING MACHINES IN CITY PARKS FOR THE
PERIOD OF AUGUST 1, 2003, THROUGH JULY 31, 2005.
6.6 ADOPTED RESOLUTION NO. 2003-44 OPPOSING AB 1690 (LEND: PUBLIC
SAFETY FINANCE AGENCIES) ALLOWING CITIES WHICH CREATE SUCH
AN AGENCY TO IMPOSE AN INCOME TAX.
July 1, 2003 PAGE 4
6.7 APPROVED EXONERATION OF CASH DEPOSIT IN LIEU OF GRADING
BOND NO. 21172 IN THE AMOUNT OF $1,800 FOR LOT NO. 50 OF TRACT
NO. 23483 (2249 INDIAN CREEK ROAD, THE COUNTRY).
6.8 APPROVED APPROPRIATION OF $5,653 in the FY 2003/04 BUDGET: $1,253
FOR LANDSCAPE MATERIALS FOR THE STEVE TAMAYA MEMORIAL
PROJECT AT SYCAMORE CANYON PARK; AND $4,400 FOR FUNDING OF
A PORTION OF A RECREATION SUPERVISOR II POSITION.
7. PUBLIC HEARINGS: None
8. COUNCIL CONSIDERATION:
8.1 ADOPT RESOLUTION NO. 2003-45: AMENDING PERSONNEL RULES AND
REGULATIONS TO INCLUDE A PROVISION THAT ALLOWS FOR ACTING
PAY AND SETS FORTH GUIDELINES FOR EMPLOYEE SUBMITTAL OF
HOME AND EMERGENCY CONTACT INFORMATION.
A motion was made by C/Huff, seconded by C/Chang, and carried to adopt Resolution
No. 2003-45, by the following roll call vote:
AYES: COUNCIL MEMBERS: Chang, O'Connor, Zirbes, MPT/Huff, M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
8.2 APPROVE CONTRACT BETWEEN THE DIAMOND BAR CHAMBER OF
COMMERCE AND THE CITY OF DIAMOND BAR FOR FY 2003-04 IN THE
AMOUNT OF $36,000.
A motion was made by C/Huff, seconded by C/Chang, and carried to adopt Resolution
No. 2003-45, by the following roll call vote:
AYES: COUNCIL MEMBERS: Chang, O'Connor, Zirbes, MPT/Huff, M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
9. COUNCIL SUB -COMMITTEE REPORTS/ COUNCIL MEMBER COMMENTS:
C/Zirbes commented on the importance of clearing brush during this season.
C/Chang wished everyone a happy 4th. C/O'Connor concurred.
MPT/Huff reported that Julie Austin with Foothill Transit is resigning, effective August 3. He
commented that she was a good staff member and has been instrumental in the
accomplishments of the public/private partnership. He reminded everyone to be more alert
as schools are out for the summer. He also wished everyone a happy 4th, and to stay safe.
:, .
July 1, 2003 PAGE 5
M/Herrera also reminded everyone to be careful.
9. ADJOURNMENT:
There being no further business, M/Herrera adjourned the meeting at 7:30 p.m.
There foregoing minutes are hereby approved this
Carol Herrera, Mayor
Respectfully submitted,
Nancy B. Whitehouse
Acting City Clerk
day of
, 2003.
Agenda Nom 6.1.5
MINUTES OF THE CITY COUNCIL
CLOSED SESSION AND
REGULAR MEETING OF THE CITY OF DIAMOND BAR
July 1, 2003
CLOSED SESSION: 5:45 p.m. CC -8
Public Comments on Closed Session Agenda - None.
- City Manager Labor Negotiations - Government Code Section
54954.5(f).
- Pending Litigation -Government Code Section 54956.9(a).
One Case: Recendez, et al, Case File No. KC039432
ADJOURNMENT: There being no further business before the City Council, M/Herrera
adjourned the Closed Session at 6:55 p.m.
CALL TO ORDER: Mayor Herrera called the meeting to order at 7:00 p.m. in
the Auditorium of the South Coast Air Quality Management District, 21865 E. Copley
Dr., Diamond Bar, CA.
PLEDGE OF ALLEGIANCE: Mayor Herrera led the Pledge of Allegiance.
INVOCATION: Reverend Samuel Liu, Mt. Calvary Luterhan Church, gave the
invocation.
ROLL CALL: Council Members Chang, O'Connor, Zirbes, Mayor Pro Tern Huff,
and Mayor Herrera.
Staff present: Linda Lowry, City Manager; Greg Kovacevich, Deputy City
Attorney; David Doyle, Deputy City Manager; Jim DeStefano, Deputy City Manager;
David Liu, Public Works Director; Bob Rose, Community Services Director, April
Blakey, Public Information Manager; Fred Alamoholda, Sr. Engineer; Kim Crews, Sr.
Management Analyst; Tommye Cribbins, Acting Executive Assistant; and Nancy
Whitehouse, Acting City Clerk.
APPROVAL OF AGENDA: Approved.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Proclaimed July 2003 as "Parks and Recreation Month."
2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None.
July 1, 2003 PAGE 2
3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular
meeting agenda to provide an opportunity for members of the public to directly address
the Council on Consent Calendar items or matters of interest to the public that are not
already scheduled for consideration on this agenda. Although the City Council values
your comments, pursuant to the Brown Act, the Council generally cannot take any
action on items not listed on the posted agenda. Please complete a Speaker's Card
and give it to the City Clerk (completion of this form is voluntary). There is a five-
minute maximum time limit when addressing the City Council.
4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the City
Council may briefly respond to public comments but no extended discussion and no
action on such matters may take place.
Dr. Larry Rhodes, PO Box 2258, Walnut, 91788-2258, commented that this the mailing
address that should be used for him. He expressed thanks for the left -turn signal at
Golden Springs, northbound Brea Canyon Road; reported that his dog, Ace, is properly
registered; commented that he received a parking citation in March 2002 that is still
active and requested assistance from staff; and that a vase was broken by Adelphia
when they did some work at his residence.
Assistant Fire Chief John Nieto, reported that, due to the brush clearance, the fire at
Steeplechase and Alamo Heights was extinguished quickly and that he would get back
to Council about this afternoon's fire. He wished everyone a safe and happy 4 of July.
5. SCHEDULE OF FUTURE EVENTS:
5.1 STEVE TAMAYA BENCH DEDICATION - July 3, 2003 - 4:00 p.m. - Sycamore
Canyon Park, 22930 Golden Springs Drive.
5.2 4 TH OF JULY HOLIDAY - City Offices will be closed Friday, July 4, 2003 in
observance of Independence Day. Offices will reopen on Monday,
July 7, 2003.
5.3 4 TH OF JULY BLAST - July 4, 2003 - 6:30 p.m. - Fireworks display at
9:00 p.m., Sycamore Canyon Park, 22930 Golden Springs Drive.
5.4 PUBLIC SAFETY COMMITTEE MEETING - July 7, 2003 - 7:00 p.m., Diamond
Bar/Walnut Sheriff Station, 21695 E. Valley Boulevard, Walnut.
5.5 PLANNING COMMISSION MEETING - July 8, 2003 - 7:00 p.m., Government
Center/AQMD Auditorium, 21865 E. Copley Drive.
5.6.1 CALTRANS MONTHLY MEETING - July 9, 2003 - 6:30 p.m., Government
Center/AQMD Room CC -2, 21865 E. Copley Drive.
July 1, 2003 PAGE 3
5.7 CONCERTS IN THE PARK - Cloud 9 (Classic Rock) - July 9, 2003 -
6:30 - 8:00 p.m., Sycamore Canyon Park, 22930 Golden Springs Drive.
5.8 TRAFFIC AND TRANSPORTATION COMMISSION MEETING
July 10, 2003 - 7:00 p.m., Government Center/AQMD Hearing Board Room,
21865 E. Copley Drive.
5.9 DIAMOND BAR COMMUNITY FOUNDATION MEETING - July 10, 2003 -
7:00 p.m., Government Center/AQMD Room CC -8, 21865 E. Copley Drive.
5.10 CITY COUNCIL MEETING - July 15,2003-6:30 p.m., Government Center/
AQMD Auditorium, 21865 E. Copley Drive.
6. CONSENT CALENDAR: Moved by C/Chang, seconded by C/Zirbes, to approve the
Consent Calendar as presented. Except for C/O'Connor's "no" vote on Item 6.3,
PO 12343, the motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, O'Connor, Zirbes, MPT/Huff, M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6.1 APPROVED CITY COUNCIL MINUTES:
6.1.1 Adjourned Regular Meeting of May 13, 2003.
6.1.2 Study Session of May 20, 2003.
6.1.3 Regular Meeting of May 20, 2003.
6.1.4 Study Session of June 3, 2003.
6.1.5 Regular Meeting of June 3, 2003.
6.2 RECEIVED AND FILED TRAFFIC & TRANSPORTATION COMMISSION
MINUTES - May 8, 2003.
6.2 APPROVED WARRANTS - Approve Warrant Registers dated June 19 and
June 26, 2003 in the amount of $759,384.14 - (C/O'Connor voted "no" on
PO 12343).
6.4 REVIEWED AND APPROVED TREASURER'S STATEMENT - May 2003.
6.5 APPROVED AMENDMENT NO. 4 TO THE AGREEMENT WITH COCA COLA
BOTTLING COMPANY OF LOS ANGELES FOR THE PLACEMENT OF
BEVERAGE -SERVING VENDING MACHINES IN CITY PARKS FOR THE
PERIOD OF AUGUST 1, 2003, THROUGH JULY 31, 2005.
6.6 ADOPTED RESOLUTION NO. 2003-44 OPPOSING AB 1690 (LEND: PUBLIC
SAFETY FINANCE AGENCIES) ALLOWING CITIES WHICH CREATE SUCH
AN AGENCY TO IMPOSE AN INCOME TAX.
July 1, 2003 PAGE 4
6.7 APPROVED EXONERATION OF CASH DEPOSIT IN LIEU OF GRADING
BOND NO. 21172 IN THE AMOUNT OF $1,800 FOR LOT NO. 50 OF TRACT
NO. 23483 (2249 INDIAN CREEK ROAD, THE COUNTRY).
6.8 APPROVED APPROPRIATION OF $5,653 in the FY 2003/04 BUDGET: $1,253
FOR LANDSCAPE MATERIALS FOR THE STEVE TAMAYA MEMORIAL
PROJECT AT SYCAMORE CANYON PARK; AND $4,400 FOR FUNDING OF
A PORTION OF A RECREATION SUPERVISOR II POSITION.
7. PUBLIC HEARINGS: None
8. COUNCIL CONSIDERATION:
8.1 ADOPT RESOLUTION NO. 2003-45: AMENDING PERSONNEL RULES AND
REGULATIONS TO INCLUDE A PROVISION THAT ALLOWS FOR ACTING
PAY AND SETS FORTH GUIDELINES FOR EMPLOYEE SUBMITTAL OF
HOME AND EMERGENCY CONTACT INFORMATION.
A motion was made by C/Huff, seconded by C/Chang, and carried to adopt Resolution
No. 2003-45, by the following roll call vote:
AYES: COUNCIL MEMBERS: Chang, O'Connor, Zirbes, MPT/Huff, M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
8.2 APPROVE CONTRACT BETWEEN THE DIAMOND BAR CHAMBER OF
COMMERCE AND THE CITY OF DIAMOND BAR FOR FY 2003-04 IN THE
AMOUNT OF $36,000.
A motion was made by C/Huff, seconded by C/Chang, and carried to adopt Resolution
No. 2003-45, by the following roll call vote:
AYES: COUNCIL MEMBERS: Chang, O'Connor, Zirbes, MPT/Huff, M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
9. COUNCIL SUB -COMMITTEE REPORTS/ COUNCIL MEMBER COMMENTS:
C/Zirbes commented on the importance of clearing brush during this season.
C/Chang wished everyone a happy 4th. C/O'Connor concurred.
MPT/Huff reported that Julie Austin with Foothill Transit is resigning, effective August 3. He
commented that she was a good staff member and has been instrumental in the
accomplishments of the public/private partnership. He reminded everyone to be more alert
as schools are out for the summer. He also wished everyone a happy 4th, and to stay safe.
July 1, 2003 PAGE 5
M/Herrera also reminded everyone to be careful.
9. ADJOURNMENT:
There being no further business, M/Herrera adjourned the meeting at 7:30 p.m.
Respectfully submitted,
Nancy B. Whitehouse
Acting City Clerk
There foregoing minutes are hereby approved this day of , 2003.
Carol Herrera, Mayor
Agenda No. 6.2
MINUTES OF THE CITY OF DIAMOND BAR
REGULAR MEETING OF THE PLANNING COMMISSION
JUNE 10. 2003
CALL TO ORDER:
Chairman Tye called the meeting to order at 7:05 p.m. in the South Coast Air QualitN
Management/Government Center Auditorium, 21865 East Copley Drive, Diamond Bar, Califomia
91765.
PLEDGE OF ALLEGIANCE:
Commissioner Nelson led the pledge of allegiance.
1. ROLL CALL:
Present: Chairman Steve Tye; Vice Chairman Dan Nolan: and Commissioners
Steve Nelson; Joe Ruzicka and Jack Tanaka.
Also present: James DeStefano, Deputy City Manager; Ann Lungu. Associate
Planner; Linda Smith, Development Services Assistant. and Stella
Marquez, Administrative Assistant.
2. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None Offered.
3. APPROVAL OF AGENDA: As presented.
4. CONSENT CALENDAR:
4.1 Approval of May 27, 2003, regular meeting minutes.
C/Ruzicka moved, C/Tanaka seconded, to approve the May 27, 2003, minutes as
presented. Without objection, the motion was so ordered with VC/Nolan abstaining.
5. OLD BUSINESS: None
6. NEW BUSINESS:
6.1 Review of Fiscal year 2002-03 capital Improvement Program (CIP) for
Conformity with the City's General Plan.
DCM/DeStefano presented staff's report. Staff recommends Planning Commission
approval of a resolution finding that the FY 2003/04 Capital Improvement Program is
in conformance with the City's General Plan. .
June 10. 2003 Page 2 PLANNING COMMISSION
C/Ruzicka asked if the CIP included seven new traffic lights for Diamond Bar as
listed in the Traffic Management Safety Projects portion of the report.
DCM/DeStefano reported that three new traffic signals would be installed: Brea
Canyon Cutoff at the SR 57, Pathfinder at the Diamond Bar High School entrance
and Pathfinder at Peaceful Hills. The other traffic signs listed in the report are
included for left turn phase additions.
VC/Nolan asked how the 2002/03 budget compared to the 2003/04 in terms of total
dollars and would this dollar amount be typical of the annual CEP budget?
DCM/DeStefano responded that the 2002/03 budget was more than twice the
2003/04 budget because it included the Community/Senior Center project, a S 12-13
million project. Excluding the Community/Senior Center project. the types of
projects were very similar in FY 2002/03.
VC/Nolan asked if there was a percentage of the general fund or a percentage of the
total budget that was considered "safe" for CEP expenditures, or is the amount tied to
special projects.
DCM/DeStefano was not aware of specific percentages set aside by cities for
infrastructure. It is a matter of how much a City can afford during a particular year
and where the City would get the resources. In this case a good percentage of the
resources come from other funding sources — state propositions and reallocation of a
major federal transportation grant.
VC/Nolan asked how much of this year's budget are rollover items?
DCM/DeStefano responded that the ** items and * items are rollover items — street
improvement projects (Prospectors Road, Grand Avenue and Walnut Drive) and
some of the left turn signal improvement projects. Some of the work has commenced.
For instance, the slurry seal area #5 project is going to be awarded on June 17. The
project will not commence until next year. Additionally. there are items that do not
need to be on the list but are carryovers such as the two Pantera picnic shelters and
the Community/Senior Center project currently under construction.
Chair/Tye said that if the City cut Capital Improvements by $1 million would it
accomplish the Mayor's objective?
June 10, 2003
Page 3 PLANNING COMMISSION
DCM/DeStefano said that the Council asked staff to find $1 million of seneral fund
money. Capital Improvements are federal grant money and would not affect the
general fund.
Chair/Tye asked if it was true that the City could save 25 percent or 50 percent of the
million dollars and the City postponed the Grand Avenue beautification it would save
the City $430,000 from the general fund.
DCM/DeStefano confirmed Chair/Tye's summarization. The City Council finance
subcommittee recommended to the balance of the City Council that those three
projects — Prospectors Road, North Walnut Drive and the Washington Street cul-de-
sac — be postponed until the City learns more about what the state is doing to
Diamond Bar with its budget crisis. In addition, the City Council asked staff to find
an additional $1 million from the general fund portion of the City's budget. Staff
presented a total of $1,040,000 in proposed budget cut items to the City Council this
evening during their study session. Council accepted all but $35,000. One of the
delayed projects that affect the Planning Commission was a budget set-aside to redo
portions of the General Plan.
DCM/DeStefano responded to Chair/Tye that most likely the City would lose the
federal grant monies for other projects if the Grand Avenue beautification project was
put on hold. Generally, the City is required to match a certain percentage of grant
funds.
C/Ruzicka moved, C/Nelson seconded, to approve Resolution 2003-16 finding that
the FY 2003-04 Capital Improvement Program is in conformance with the Citv's
General Plan. Motion carred by the following Roll Call vote:
AYES: COMMISSIONERS
NOES: COMMISSIONERS
ABSENT: COMMISSIONERS
Nelson, Ruzicka, Tanaka, VC/Nelson.
Chair/Tye
None
None
6.2 Discussion of Future Development Code Amendments.
AssocP/Lungu and DCM/DeStefano presented staff's report. This is an information
item on the Development Review Process and conflicts within the code. Staff plans
to bring these items back to the Commission on June 24 or July 8 with the other Code
Amendments.
June 10, 2003 Page 4 PLANNING COMMISSION'
With regard to signs, C/Ruzicka said that he checked with other cities throughout the
state. He was told that certain cities have these kinds of regulations. The basr,
premise that resulted from his conversations with representatives of other
jurisdictions is that under the constitution, our rights as Americans include "freedom
of speech." Not all speech is protected by the constitution at the same high level.
Commercial speech is the least protected of all of our freedoms of speech. If the
governing municipality (in this case Diamond Bar) provides a clearly stated nexus
between the public's need for information and health and safety issues, and additional
need for information on goods and services and other protections provided by the
commercial sector, the City has a right (albeit an obligation) to reasonablv regulate
the amount of any language it wants in its signs. What if this City should confront a
disaster? It has to have signs that people can go by and that safety officials (fire and
police) can readily read — not just four -inch letters with generic terms. Could our
City Attorney help us write a Development Code Amendment that would establish
this nexus so that the City of Diamond Bar would be able to reasonably regulate
commercial signs to a greater extent than what he is reading in the report. He has the
highest regard for Diamond Bar's City Attorney and C/Ruzicka takes his advice
seriously. But he has been asked about this issue numerous times over the past eight
years. He wondered if there was more Diamond Bar could do. He's not interested in
percentages. His point is where is Diamond Bar with respect to its right,
responsibility and obligation to protect the public safety and public need. is it
possible to survey cities from across California (15 in northern California, 15 in
central California and 15 in southern California) to see where they stand-in this
matter? He would also like to see this matter agendized for a future Planning
Commission meeting with the City Attorney in attendance. Perhaps together these
individuals can attempt to formulate an amendment to the Development Code. He
hoped there was some way to.meet with City Attorney's and also take care of the
City's absolute needs and obligations with regard to signs, especially commercial
signs.
DCM/DeStefano said he would be happy to bring the City Attorney to a Planning
Commission meeting. Whether or not this matter is "agendized" is something he
would need to discuss with the City Attorney. This matter deals with 151 Amendment
issues and the City Attorney would be very cautious about how the matter is
discussed and concluded at a City Council level. DCM/DeStefano explained that a
city within 20 miles of Diamond Bar has been the focus of this type of discussion
because there is a very high Asian population and there are very few Asian oriented
signs. That city is looked at as a city that has come up with rules that would prohibit
the kinds of signs that people in the City are concerned about. Diamond Bar's City
Attorney spent time discussing this matter with that city's attorney who basically said
June 10, 2003 Page 5 PLANNING COMMISSION
that the moment someone raises the issue, it's over — they have to chance their code.
The only reason they have not already done so is because that business communax
has chosen to abide by the city's 50 year-old rules, but it is not constitutional. So. it
is a matter of time before the old code is challenged. DCM/DeStefano said he would
have the City Attorney look into the matter further and schedule his attendance at a
future Planning Commission meeting to discuss his findings.
C/Ruzicka asked staff to accept his notes on this subject.
C/Nelson asked if it would be appropriate to have a joint session with the Cite
Council and City Attorney on this matter. Can the size of the English letters on a
sign be made such that a 50 percent mix could be achieved?
DCM/DeStefano responded that CA/Jenkins should respond to C/Nelson's questions.
His impression was the CA/Jenkins thought that the minimum size of the English
lettering could probably be increased. Presently it is at a minimum of 4 inches. In
his opinion, if the standard had nothing to do with percentages it would be all the
better since percentage is the driving force behind current caselaw.
Chair/Tye thanked C/Ruzicka for sharing his opinion. Everyone realizes that one of
the most precious freedoms in this country is the freedom of speech. This stretches
that boundary in his opinion, to say that the City cannot do something because of the
I" Amendment right. He assumed that a California court ruled that it was
unconstitutional. It could be the same 9`h Circuit members who said God could not
be used in the Pledge of Allegiance. In six years on the Planning Commission he has
never heard from more people about a single issue than this issue. If this City is to do
the will of the people, it takes the courage to rise above the fray and let the City be
challenged. To C/Nelson's point, could the City have a code that said if a receptacle
was two feet high, the minimum English letter size must be 12 inches? And, there
must be a break between any other characters or verbiage and the beginning of those
characters of one or two inches. Where a sign is five feet, couldn't we say
accordingly that an English letter size has to be a minimum of 30 inches?
DCM/DeStefano said his initial sense is that Chair/Tye's example could be imposed.
Some signs at commercial entries advertising the major tenants are pretty big. Seeing
Ralph's in French taking up three feet of space and then seeing Ralphs in English
lettering, perhaps there is a way to get that English lettering larger. How we get there
is what needs to be sorted out. Perhaps it is based on public safety, width of the
June 10, 2003 Page 6 PLANNING COMMISSION
streets, traffic, obstructions, etc. Maybe the lower signs Diamond Bar desires �+ oulu
cause us to want to have larger lettering in English to make the transition trom the
roadway to the driveway even safer.
Chair/Tye said he understood the restrictions on commercial businesses. He said he
found it fascinating that a City Attorney that found it defensible to ban political
signage and did not find it defensible to restrict signage? He did not see it as the City
Attorney's position to tell Diamond Bar whether it was a good idea or a bad idea. He
would rather hear from a person of authority "don't do that, but" — let us get input on
what will work to accomplish what we want to accomplish. He pointed out that an
example of a safety issue is one new business in the City. If a safety vehicle had to
rely on signage instead of an address it would pass right by the business. In his
opinion, this is clearly a health and safety issue that needs to be addressed.
DCM/DeStefano reported that the City hired a prosecutor. One of his charges is to
look at the existing codes in order to help the City understand whether thev are
current or whether conflicts exist. Staff learned that the City needed to improve the
definition of an "inoperable" vehicle. When the City cites someone for an inoperable
vehicle and when they fail to take action and the City removes their personal
property, it is a very serious matter. The City has to make sure this process is being
done correctly. Once the property has been removed and because it has been
declared inoperable, the item is not to be returned to the owner, it is supposed to be
destroyed. Therefore, the City must be very careful about the procedure. Once the
language is determined, that portion of the Code will be brought to the Planning
Commission for concurrence. Additionally, staff is looking to amend the code to
decide when the City issues an infraction, when it issues a citation, when a
misdemeanor charge is appropriate, etc. The Development Code and the Subdivision
Code are two chapters of the overall Municipal Code. Enforcement is addressed in a
couple of different areas. The prosecutor also discovered conflicts in those areas.
7. PUBLIC HEARINGS: None
8. PLANNING COMMISSION COMMENTS: Chair/Tye asked if the Commission
could be made aware of business projects approved by staff as informational items.
DCM/DeStefano responded that CM/Lowry produces a memorandum for the City Counci I
regarding activities and items of interest on a weekly basis. He contributes for all of the
areas under his responsibility. With respect to planning, he could provide a brief heads -up on
June 10, 2003 Page 7 PLANNING COMMISSIO.N
items that may be forthcoming. It would not necessarily pick up on certain items it the Cit\
was unaware it was an important land use or retailer. The City approved Cold Stone about
three months ago.
Chair/Tye felt it was important to know what businesses were locating in Diamond Bar.
That particular business will energize the Country Hills Towne Center and it would be
helpful to know about its existence. Chair/Tye stated that he enjoyed participating in the
"Paint the Town" project last Saturday.`
9. INFORMATIONAL ITEMS: DCM/DeStefano stated that businesses like Cold Stonc
are typical of businesses that can come into the City. Those businesses require onI} an over-
the-counter permit. The things that the Planning Commissioners see on a list of projects are
projects that are discretionary and would require a public hearing. For instance. a business
could take over the entirety of Kmart, do tenant and sign improvements, etc. and not require
the Planning Commission's approval. He said he would forward to the Planning
Commissioners his portion of the City Manager's memorandum to City Council.
10. SCHEDULE OF FUTURE EVENTS:
As listed in the Agenda.
ADJOURNMENT: There being no further business to come before the Planning
Commission, Chairman Tye adjourned the meeting at 8:00 p.m.
Respectfully Submitted,
• ( i ,1 ?'
James DeStefan
Deputy City Ma
Attest:
Chairman Steve Tye j
Agenda No. 6.2
MINUTES OF THE CITY OF DIAMOND BAR
REGULAR MEETING OF THE PLANNING COMMISSION
JUNE 10. 2003
CALL TO ORDER:
Chairman Tye called the meeting to order at 7:05 p.m. in the South Coast Air Quality
Management/Government Center Auditorium, 21865 East Copley Drive, Diamond Bar, California
91765.
PLEDGE OF ALLEGIANCE:
Commissioner Nelson led the pledge of allegiance.
1. ROLL CALL:
Present: Chairman Steve Tye; Vice Chairman Dan Nolan. and Commissioners
Steve Nelson; Joe Ruzicka and Jack Tanaka.
Also present: James DeStefano, Deputy City Manager; Ann Lungu. Associate
Planner; Linda Smith, Development Services Assistant: and Stella
Marquez, Administrative Assistant.
2. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None Offered.
3. APPROVAL OF AGENDA: As presented.
4.
CONSENT CALENDAR:
4.1 Approval of May 27, 2003, regular meeting minutes.
C/Ruzicka moved, C/Tanaka seconded, to approve the May 27, 2003, minutes as
presented. Without objection, the motion was so ordered with VC/Nolan abstaining.
5. OLD BUSINESS: None
6. NEW BUSINESS:
6.1 Review of Fiscal year 2002-03 capital Improvement Program (CIP) for
Conformity with the City's General Plan.
DCM/DeStefano presented staff's report. Staff recommends Planning Commission
approval of a resolution finding that the FY 2003/04 Capital Improvement Program is
in conformance with the City's General Plan.
June 10. 2003 Page 2 PLANNING COMMISSION
C/Ruzicka asked if the CIP included seven new traffic lights for Diamond Bar as
listed in the Traffic Management Safety Projects portion of the report.
DCM/DeStefano reported that three new traffic signals would be installed: Brea
Canyon Cutoff at the SR 57, Pathfinder at the Diamond Bar High School entrance
and Pathfinder at Peaceful Hills. The other traffic signs listed in the report are
included for left turn phase additions.
VC/Nolan asked how the 2002/03 budget compared to the 2003/04 in terms of total
dollars and would this dollar amount be typical of the annual CIP budget?
DCM/DeStefano responded that the 2002/03 budget was more than twice the
2003/04 budget because it included the Community/Senior Center project, a $12-13
million project. Excluding the Community/Senior Center project. the types of
projects were very similar in FY 2002/03.
VC/Nolan asked if there was a percentage of the general fund or a percentage of the
total budget that was considered "safe" for CIP expenditures, or is the amount tied to
special projects.
DCM/DeStefano was not aware of specific percentages set aside by cities for
infrastructure. It is a matter of how much a City can afford during a particular year
and where the City would get the resources. In this case a good percentage of the
resources come from other funding sources - state propositions and reallocation of a
major federal transportation grant.
VC/Nolan asked how much of this year's budget are rollover items?
DCM/DeStefano responded that the ** items and * items are rollover items - street
improvement projects (Prospectors Road, Grand Avenue and Walnut Drive) and
some of the left turn signal improvement projects. Some of the work has commenced.
For instance, the slurry seal area #5 project is going to be awarded on June 17. The
project will not commence until next year. Additionally. there are items that do not
need to be on the list but are carryovers such as the two Pantera picnic shelters and
the Community/Senior Center project currently under construction.
Chair/Tye said that if the City cut Capital Improvements by $1 million would it
accomplish the Mayor's objective?
June 10, 2003 Page 3 PLANNING COMMISSION
DCM/DeStefano said that the Council asked staff to find $1 million of general fund
money. Capital Improvements are federal grant money and would not affect the
general fund.
Chair/Tye asked if it was true that the City could save 25 percent or 50 percent of the
million dollars and the City postponed the Grand Avenue beautification it would save
the City $430,000 from the general fund.
DCM/DeStefano confirmed Chair/Tye's summarization. The City Council finance
subcommittee recommended to the balance of the City Council that those three
projects -Prospectors Road, North Walnut Drive and the Washington Street cul-de-
sac - be postponed until the City learns more about what the state is doing to
Diamond Bar with its budget crisis. In addition, the City Council asked staff to find
an additional $1 million from the general fund portion of the City's budget. Staff
presented a total of $1,040,000 in proposed budget cut items to the City Council this
evening during their study session. Council accepted all but $35,000. One of the
delayed projects that affect the Planning Commission was a budget set-aside to redo
portions of the General Plan.
DCM/DeStefano responded to Chair/Tye that most likely the City would lose the
federal grant monies for other projects if the Grand Avenue beautification project was
put on hold. Generally, the City is required to match a certain percentage of grant
funds.
C/Ruzicka moved, C/Nelson seconded, to approve Resolution 2003-16 finding that
the FY 2003-04 Capital Improvement Program is in conformance with the City's
General Plan. Motion carried by the following Roll Call vote:
AYES: COMMISSIONERS: Nelson, Ruzicka, Tanaka, VC/Nelson.
Chair/Tye
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: None
6.2 Discussion of Future Development Code Amendments.
AssocP/Lungu and DCM/DeStefano presented staff's report. This is an information
item on the Development Review Process and conflicts within the code. Staff plans
to bring these items back to the Commission on June 24 or July 8 with the other Code
Amendments.
June 10. 2003 Page 4 PLANNING COMMISSION'
With regard to signs, C/Ruzicka said that he checked with other cities throughout the
state. He was told that certain cities have these kinds of regulations. The basi„
premise that resulted from his conversations with representatives of other
jurisdictions is that under the constitution, our rights as Americans include "freedom
of speech." Not all speech is protected by the constitution at the same high level.
Commercial speech is the least protected of all of our freedoms of speech. If the
governing municipality (in this case Diamond Bar) provides a clearly stated nexus
between the public's need for information and health and safety issues, and additional
need for information on goods and services and other protections provided by the
commercial sector, the City has a right (albeit an obligation) to reasonably regulate
the amount of any language it wants in its signs. What if this City should confront a
disaster? It has to have signs that people can go by and that safety officials (fire and
police) can readily read - not just four-inch letters with generic terms. Could our
City Attorney help us write a Development Code Amendment that would establish
this nexus so that the City of Diamond Bar would be able to reasonably regulate
commercial signs to a greater extent than what he is reading in the report. He has the
highest regard for Diamond Bar's City Attorney and C/Ruzicka takes his advice
seriously. But he has been asked about this issue numerous times over the past eight
years. He wondered if there was more Diamond Bar could do. He's not interested in
percentages. His point is where is Diamond Bar with respect to its right,
responsibility and obligation to protect the public safety and public need. Is it
possible to survey cities from across California (15 in northern California, 15 in
central California and 15 in southern California) to see where they stand-in this
matter? He would also like to see this matter agendized for a future Planning
Commission meeting with the City Attorney in attendance. Perhaps together these
individuals can attempt to formulate an amendment to the Development Code. He
hoped there was some way to.meet with City Attorney's and also take care of the
City's absolute needs and obligations with regard to signs, especially commercial
signs.
DCM/DeStefano said he would be happy to bring the City Attorney to a Planning
Commission meeting. Whether or not this matter is "agendized" is something he
would need to discuss with the City Attorney. This matter deals with 1St Amendment
issues and the City Attorney would be very cautious about how the matter is
discussed and concluded at a City Council level. DCM/DeStefano explained that a
city within 20 miles of Diamond Bar has been the focus of this type of discussion
because there is a very high Asian population and there are very few Asian oriented
signs. That city is looked at as a city that has come up with rules that would prohibit
the kinds of signs that people in the City are concerned about. Diamond Bar's City
Attorney spent time discussing this matter with that city's attorney who basically said
June 10, 2003 Page 5 PLANNING COMMISSION
that the moment someone raises the issue, it's over - they have to change their code.
The only reason they have not already done so is because that business communit\
has chosen to abide by the city's 50 year-old rules, but it is not constitutional. So. it
is a matter of time before the old code is challenged. DCMfDeStefano said he would
have the City Attorney look into the matter further and schedule his attendance at a
future Planning Commission meeting to discuss his findings.
C/Ruzicka asked staff to accept his notes on this subject.
C/Nelson asked if it would be appropriate to have a joint session with the Cite
Council and City Attorney on this matter. Can the size of the English letters on a
sign be made such that a 50 percent mix could be achieved?
DCM/DeStefano responded that CA/Jenkins should respond to C/Nelson's questions.
His impression was the CA/Jenkins thought that the minimum size of the English
lettering could probably be increased. Presently it is at a minimum of 4 inches. In
his opinion, if the standard had nothing to do with percentages it would be all the
better since percentage is the driving force behind current caselaw.
Chair/Tye thanked C/Ruzicka for sharing his opinion. Everyone realizes that one of
the most precious freedoms in this country is the freedom of speech. This stretches
that boundary in his opinion, to say that the City cannot do something because of the
Is' Amendment right. He assumed that a California court ruled that it was
unconstitutional. It could be the same 9th Circuit members who said God could not
be used in the Pledge of Allegiance. In six years on the Planning Commission he has
never heard from more people about a single issue than this issue. If this City is to do
the will of the people, it takes the courage to rise above the fray and let the City be
challenged. To C/Nelson's point, could the City have a code that said if a receptacle
was two feet high, the minimum English letter size must be 12 inches? And, there
must be a break between any other characters or verbiage and the beginning of those
characters of one or two inches. Where a sign is five feet, couldn't we say
accordingly that an English letter size has to be a minimum of 30 inches?
DCM/DeStefano said his initial sense is that ChairlTye's example could be imposed.
Some signs at commercial entries advertising the major tenants are pretty big. Seeing
Ralph's in French taking up three feet of space and then seeing Ralphs in English
lettering, perhaps there is a way to get that English lettering larger. How we get there
is what needs to be sorted out. Perhaps it is based on public safety, width of the
June 10, 2003 Page 6 PLANNING COMMISSION
streets, traffic, obstructions, etc. Maybe the lower signs Diamond Bar desires -- oulu
cause us to want to have larger lettering in English to make the transition from the
roadway to the driveway even safer.
Chair/Tye said he understood the restrictions on commercial businesses. He said he
found it fascinating that a City Attorney that found it defensible to ban political
signage and did not find it defensible to restrict signage? He did not see it as the City
Attorney's position to tell Diamond Bar whether it was a good idea or a bad idea. He
would rather hear from a person of authority "don't do that, but" - let us get input on
what will work to accomplish what we want to accomplish. He pointed out that an
example of a safety issue is one new business in the City. If a safety vehicle had to
rely on signage instead of an address it would pass right by the business. In his
opinion, this is clearly a health and safety issue that needs to be addressed.
DCM/DeStefano reported that the City hired a prosecutor. One of his charges is to
look at the existing codes in order to help the City understand whether they are
current or whether conflicts exist. Staff learned that the City needed to improve the
definition of an "inoperable" vehicle. When the City cites someone for an inoperable
vehicle and when they fail to take action and the City removes their personal
property, it is a very serious matter. The City has to make sure this process is being
done correctly. Once the property has been removed and because it has been
declared inoperable, the item is not to be returned to the owner, it is supposed to be
destroyed. Therefore, the City must be very careful about the procedure. Once the
language is determined, that portion of the Code will be brought to the Planning
Commission for concurrence. Additionally, staff is looking to amend the code to
decide when the City issues an infraction, when it issues a citation, when a
misdemeanor charge is appropriate, etc. The Development Code and the Subdivision
Code are two chapters of the overall Municipal Code. Enforcement is addressed in a
couple of different areas. The prosecutor also discovered conflicts in those areas.
7. PUBLIC HEARINGS: None
8. PLANNING COMMISSION COMMENTS: Chair/Tye asked if the Commission
could be made aware of business projects approved by staff as informational items.
DCM/DeStefano responded that CM/Lowry produces a memorandum for the City Council
regarding activities and items of interest on a weekly basis. He contributes for all of the
areas under his responsibility. With respect to planning, he could provide a brief heads -up on
June 10, 2003 Page 7 PLANNING COMMISSION
items that may be forthcoming. It would not necessarily pick up on certain items if the Cit'
was unaware it was an important land use or retailer. The City approved Cold Stone about
three months ago.
Chair/Tye felt it was important to know what businesses were locating in Diamond Bar.
That particular business will energize the Country Hills Towne Center and it would be
helpful to know about its existence. Chair/Tye stated that he enjoyed participating in the
"Paint the Town" project last Saturday.
9. INFORMATIONAL ITEMS: DCM/DeStefano stated that businesses like Cold Stone
are typical of businesses that can come into the City. Those businesses require only an over-
the-counter permit. The things that the Planning Commissioners see on a list of projects are
projects that are discretionary and would require a public hearing. For instance, a business
could take over the entirety of Kmart, do tenant and sign improvements, etc. and not require
the Planning Commission's approval. He said he would forward to the Planning
Commissioners his portion of the City Manager's memorandum to City Council.
10. SCHEDULE OF FUTURE EVENTS:
As listed in the Agenda.
ADJOURNMENT: There being no further business to come before the Planning
Commission, Chairman Tye adjourned the meeting at 8:00 p.m.
Respectfully Submitted,
James DeStefan
Deputy City Manager
Agenda No. 6.3
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
HEARING BOARD ROOM OF S.C.A.Q.M.D./THE GOVERNMENT CENTER
21865 E. Copley Drive
MAY 22, 2003
CALL TO ORDER:
Chairman Hull called the meeting to order at 7:00 p.m. in the SCAQMD/Government
Center Building Hearing Board Room, 21865 E. Copley Drive, Diamond Bar, California
91765.
PLEDGE OF ALLEGIANCE:
Vice Chairman Grundy led the Pledge of Allegiance.
ROLL CALL:
Present: Chairman Hull, Vice President Grundy and Commissioners
Lyons and Torres
Commissioner Lui was excused.
Staff: Bob Rose, Director of Community Services; Ryan Wright,
Recreation Supervisor; Arthur Garcia, Day Camp Coordinator;
and Marisa Somenzi, Administrative Assistant.
MATTERS FROM THE AUDIENCE: None Offered.
CALENDAR OF EVENTS: As presented in the agenda.
1. CONSENT CALENDAR
1.1 Regular Meeting Minutes for April 24, 2003.
C/Lyons moved, Chair/Hull seconded, to approve the minutes of the April 24,
2003 regular meeting as presented. Without objection, the motion was so
ordered with VC/Grundy and C/Torres abstaining and C/Lui being absent.
2. INFORMATIONAL ITEMS
2.1 Recreation Program Report — by RS/Wright.
RS/Wright introduced Arthur Garcia, Day Camp Coordinator for the summer
program.
MAY 22, 2003 PAGE 2 P&R COMMISSION
2.2
2.3
2.4
C/Lyons would like to see the Sycamore Canyon Park bathroom steam
cleaned before the Concerts in the Park series begins. It is unsanitary.
Chair/Hull asked if staff decided on a band for the 4th of July bash.
RS/Wright responded that the Big Band Style of Norm Majors. There is also
a secondary band. All of the entertainment is professional.
Chair/Hull asked if the City provides classes for three and four year old mini -
soccer.
RS/Wright said that the City offers a one-week camp depending on gym
availability. Presently, the age limit is four and five year olds. If it is safe, the
three-year olds can be moved up.
Diamond Bar Community Foundation Oral Report — Chair/Hull.
CSD/Rose asked Chair/Hull to remind the Commission about the June 1
deadline for the sales. The reason for the deadline is so that people who
have purchased tiles by June 1 will have their tiles included in the facility for
grand opening.
14th City Birthday Party Report — Committee Members
C/Lyons reported that C/Lui's wife is very ill and hospitalized.
C/Lyons felt the birthday party was an enormous success. Staff did an
excellent job and the Commissioners were very pleased with the outcome.
Today's wrap up meeting dealt with improvements for next year's birthday
party. She felt the placement of the business expo booths and the food
booths should be reconsidered. Overall, it was an excellent event.
CSD/Rose reported that next year's birthday party would be held on Sunday,
April 18, 2004, the actual date of the City's incorporation in 1989. The first
15th City Birthday Party committee meeting is scheduled for Thursday,
October 23 at 8:00 a.m. at City Hall.
C.I.P. Program Report — Oral Report by Bob Rose, Community Services
Director
a. Community/Senior Center
CSD/Rose reported that construction is progressing on
schedule with a February/March 2004 opening date
contemplated.
b. Sycamore Canyon ADA Retrofit
CSD/Rose explained that the City just received the Phase I I
MAY 22, 2003 PAGE 3 P&R COMMISSION
engineering calculations for the picnic shelter. Upon approval
by the City's Building and Safety Department, the project will
be taken out to bid. Staff met with City Council on Tuesday
evening and presented decision packets and proposed C.I.P.
projects for the 2003/04 Fiscal Year. The estimated price for
Phase III exceeded two million dollars. City Council removed
the item from the funding list. Council's primary concern was
regarding the building and that the City would be using Park
Development funds, a one-time accumulation. Staff is thinking
to split off the building into a Phase IV, move the portable
building from its current location or replace it with a newer
building. The estimated cost for the balance of Phase III is
about $773,000. By moving other projects, Phase III could be
funded without using any of the Park Development Funds.
Council has not yet approved next year's budget but instructed
staff to include certain projects within the proposed budget in
June.
CSD/Rose explained to Chair/Hull that the building would be
a tough sell because Council is being lobbied for an outdoor
soccer field, should land be identified and available.
C/Lyons felt it would have made more sense for the
Commission to meet with the City Council prior to staff's
proposal. The Commission has done a lot of work only to have
things change. She now wonders whether the Commission's
input matters.
VC/Grundy asked how much the Council knows about
Commission's vision for the proposed Sycamore Canyon Park
changes? Do they seem to be okay with the major portion of
the items?
CSD/Rose believed the Council was unaware of the
Commission's vision. This is the first time that Council has not
moved forward with an ADA retrofit project recommended by
staff. Because of other priorities a lot of the CDBG monies
usually set aside for ADA retrofit projects has been shifted.
VC/Grundy wondered if Council was more interested in budget
timing than understanding the Commission's vision?
CSD/Rose explained that the proposed building is an issue of
conflict for the Council because the Community/Senior Center
is scheduled to open in March. Had the City moved forward
with the building at Sycamore Canyon Park it would have
opened in May or June 2004 and there was concern about
why the City would choose to build another building at this
time. Staff discussed the day camp program and other
possible uses for that area of the community, but Council was
MAY 22, 2003 PAGE 4 P&R COMMISSION
still concerned.
VC/Grundy asked if the Council Members had been in the
portable unit recently? He would be embarrassed to show
people that location for day camp use.
C/Lyons felt the Commission should present photographs of
the inside and outside of the portable unit to the Council.
C/Torres suggested the joint meeting be held in the portable
unit.
Chair/Hull felt the Commission should continue to pursue the
possibility of a building even if it did not happen in 2004.
VC/Grundy said that the intention of the joint meeting is to
have a clear understanding of the Commission's agenda and
it sounds like some of the current decisions the Council is
making indicate to him that they are not entirely sure where the
Commission is coming from. When the joint meeting occurs,
it would be prudent to give the Council a good vision of where
the Commission would like to go. Maybe a joint meeting should
occur more often so that everyone has a clear understanding
of each other's agenda rather than go off in a direction that
does not meet with their understanding and intent.
CSD/Rose said that CM/Lowry proposed a 10 -year strategic
plan for the City so that as the City moves through the list all
parties know where the City is heading. Tuesday night's joint
meeting gives all parties another opportunity to revisit this
matter. If the Council does not want to go forward with the
building, that portion would be split off and the rest of the
improvements could commence.
C/Torres was concerned that this matter would become a
production. There is no guarantee that the Commission and
Council will agree on all items and it would be more productive
to get a sense of the Council's individual priorities.
Chair/Hull said he met with M/Herrera and MPT/Huff for about
two hours. The one issue that he was not prepared to talk
about was Sycamore Canyon Park. He informed M/Herrera
and MPT/Huff that that topic would probably consume the
most time for discussion.
VC/Grundy said that if the Council and Commission are unable
to reach consensus, there should be a follow up meeting
planned for the near future. The two entities need to keep
meeting until they have consensus.
MAY 22, 2003 PAGE 5 P&R COMMISSION
c. Starshine Park ADA Retrofit
CSD/Rose reported that about 12 residents attended the May
13 neighborhood meeting. They are not interested in having a
covered picnic shelter. They would like additional picnic tables.
They are not interested in barbecues. They ultimately agreed
that a drinking fountain was a good idea. Their goal was to
keep it a neighborhood park that would not attract a lot of
people from outside of the neighborhood. One of the concerns
was that drinking fountains traditionally get plugged up. They
agreed that security lights would be good and that the tot lot
should be significantly expanded. They approved of the
rubberized surface. They asked for a walkway to go behind the
houses at the north end of the park — a perimeter walk. They
wanted tot swings but not elementary age swings. The
conceptual plans are being revised accordingly and there will
be another meeting with the residents before staff moves
forward on the project. This was another project not
recommended by Council. As a result, this project will be
presented at next year's CDBG funding request. Additionally,
the City will seek grants in order to get full funding for this
project. The total construction cost was $275,000 to build the
project as proposed. However, he believed the price would
decrease as a result of the reduction of scope of work.
VC/Grundy asked CSD/Rose if he suspected or knew that this
project would be postponed a year when staff sought input?
CSD/Rose said staff didn't know until the response was
provided by the Council on May 20.
VC/Grundy said that when you tell people they will get their
improvements and then push the project off for a year it sends
a really bad message.
CSD/Rose said the City has the money for the project but it did
not make the list for this year. The money can be used for any
park project. Staff was instructed by Council to pursue soccer
field opportunities.
d. Pantera Park Picnic Shelters
CSD/Rose said the structural calculations were forwarded to
the City's Building and Safety Department and the project is
ready to go out to bid.
C/Torres asked why there were no neighborhood meetings to
discuss park improvements.
CSD/Rose said that it has to do with the character of the
MAY 22, 2003 PAGE 6 P&R COMMISSION
parks. Pantera Park is a community park suitable for picnics.
Starshine Park is a neighborhood Park. The character of the
neighborhood is changed when you make improvements to
neighborhood parks. Two shelters will be installed for a cost of
about $113,000.
e. Trail Development at Sycamore Canyon Park
CSD/Rose reported that Council approved this CIP project for
Fiscal Year 2003/04. The City has $118,903 from the Land
and Water Conservation grant awarded last fall. There is a
grant pending from the Rivers and Mountains Conservancy.
The Diamond Bar Community Foundation voted $25,000
toward a grant for the remaining $117,000.
VC/Grundy asked what happened to cause the City Council to focus on
soccer.
CSD/Rose ventured that the realization that AYSO is capable of pulling
together a 166 -team tournament caused them to reflect on the impact to the
City.
Chair/Hull felt it was a shame that Diamond Bar lost a significant amount of
revenue for lack of field availability.
2.5 Parks Report — Introduction of Jim Angel, Manager, TruGreen LandCare
CSD/Rose said that he was in the process of drafting a letter of termination
to the area manager for TruGreen, Robert Perez. When the letter came back
to him for signature, it said Jim Angel was the area manager. It seemed
inappropriate to write a letter to someone he had not yet spoken with about
terminating a contract. A week ago today he met with Mr. Angel to drive the
area and look at the ongoing problems and opportunities. As a result, Mr.
Angel has made a commitment to bring the City's parks back up to standard.
It makes sense to him that TruGreen be given the opportunity to follow
through on the commitment. Staff gave Mr. Angel a list of 12 items that are
of the highest priority. The City has given TruGreen until June 5 to correct
these items. CSD/Rose said that when he makes his recommendation to
City Council for renewal of the TruGreen contract it would likely contain a 90 -
day probation period.
Jim Angel thanked the Commission for giving him the opportunity to speak
this evening. He apologized for the level of service the City has received. He
recently assumed the position of area manager with TruGreen. In driving
through D.B. he found his company's level of service to be about nil. He quit
writing down the bad things because he found it easier to write down the
good things. He has been doing this type of work for about 15 years and he
is very well versed on controlling weeds and making grass green. His
commitment is as follows. Chris Daugherty is no longer allowed in the City.
TruGreen has a new area manager that will be taking over. He has added
MAY 22, 2003 PAGE 7 P&R COMMISSION
two more people to the contract just to maintain the required level of service.
In their defense, they are getting a lot done. Last night ChemLawn spray
fertilized all of the medians in the City. Because the treatment was not
effective, they will be out again tomorrow to re -treat every park in the City.
By Wednesday of next week all color will be changed in front of the
monument signs. The seed jobs have already begun. Grand Avenue was
done today. Sod will be put down in Sycamore Canyon Park early next week.
Monday is a holiday for his company. However, 16 workmen and 4 foremen,
including himself and his new area manager will work a full day on Monday.
He is trying to do everything possible in a short period of time to let the City
know that things should never have been allowed to deteriorate to their
present condition. He committed to restoring the area to "better than it has
been." He apologized again for the current situation.
VC/Grundy thanked Mr. Angel for coming to the Commission tonight. What
was said was impressive in terms of his level of commitment. He asked Mr.
Angel whether he was aware of what frustrated the Commission over the
past year, what the cause was of the frustration, and how it would be
addressed so that it did not happen again?
Mr. Angel responded that he felt CSD/Rose did a thorough job of conveying
the Commission's frustration. He said he did not want to beat up his
company, but it was providing no service. TruGreen was "mowing and
blowing" and that was about it.
VC/Grundy said that was true and that is the way the Commission felt. He
asked why that was happening.
Mr. Angel said he believed it happened for two reasons. One, TruGreen had
an area manager that committed to anything and did nothing. The
Commission won't find that to be true of him. If he can't do the job he'll tell
the City. And, he said he would try to keep that to a very minimum. If he says
he will do it, it will happen. He planned to spend as much time as possible
in the loop. When the Commission and the City tells TruGreen there is
something that needs to be taken care of, he will commit to it. The contract
between TruGreen and the City is very tight with respect to money and how
much manpower can be committed. He said he was not using that excuse
because the manpower put here to perform did not do their jobs. The
contract is extremely tight and down the road, that issue will have to be
addressed. We can only commit so many people for the amount of money
that is paid and TruGreen has to be realistic about that issue. He believed
he had a good understanding of what the City wanted. And in the parks
department, he could turn that around fairly quickly if he understands
correctly that the Commission is looking for green weed -free beautiful parks
that are clean. He believed he could accomplish that.
VC/Grundy said that City wants that but at the same time, the
Commissioners are realists. The thing that frustrated him, and he believed
the other Commissioners, was then when they walked the parks they saw
things that were not just from the prior week but that things had remained
MAY 22, 2003 PAGE 8 P&R COMMISSION
undone for months. When the Commission and staff addressed these issues
with Chris he would say TruGreen would get right on that. That's what
frustrated the Commissioners — they should not have to ask to have these
things addressed.
Chair/Hull said that TruGreen knew about the walk-throughs two or three
weeks in advance. When the walk actually occurs, the park should be in
pristine condition. Still, there are huge problems in the parks that should
have been addressed and it continues, time and time again. That tells the
Commission that the neglect was there even when TruGreen knew the
Commissioners were going to be looking at the parks.
Mr. Angel said that having never walked with the Commissioners he would
not bite off more than he could chew. He said he would be at the next walk
through and he would know about the event two or three weeks in advance.
C/Lyons reminded Mr. Angel that the Concerts in the Park would begin in
June at Sycamore Canyon Park and that park needs special attention. She
walked that park last month. It needs major work and she and staff made
several pages of notes about what needed to be done. She hoped the park
would be in good shape when several thousand residents visited it the last
Wednesday in June. She was happy to hear what Mr. Angel had to say and
the Commission would like to see him make good on his commitments.
CSD/Rose said that TruGreen committed to spraying the turf for weed
removal at Pantera and Peterson parks.
Mr. Angel said that the parks would be sprayed tomorrow. It takes three to
five days to see the effect. If it does not work, he will spray again.
CSD/Rose stated that Valley Crest took over maintenance of Pantera and
Peterson parks the first of April. Pantera is to about 90 percent and Peterson
is in the 60 percent range due to issues of bare spots complicated by
irrigation issues. Valley Crest is working on those issues.
VC/Grundy understood the economics had to work in TruGreen's favor. He
believed that if Mr. Angel could follow through on his commitments and the
Commissioners see that he is addressing their concerns he feels
comfortable about looking at the economics down the road.
Chair/Hull asked what Mr. Angel's crew would be doing on Monday. Mr.
Angel responded that his crew would be working on firebreak areas, slopes
and removal of weeds along Diamond Bar Boulevard. He said his crew
would not be in the parks on a big holiday.
Mr. Angel responded to CSD/Rose that TruGreen has laid mulch and seed
on Grand Avenue to mitigate the drought stress. If it doesn't take, they will
be looking to lay in sod.
Chair/Hull asked Mr. Angel to make certain that his crew boss accompanied
MAY 22, 2003 PAGE 9 P&R COMMISSION
him on park walk-throughs.
Mr. Angel responded to C/Torres that anytime TruGreen sprays in the City's
right-of-way, a notification is sent to the Ag department. There is no public
notification but it must be flagged. When they spray they put up flags at the
park entrances. The flags state that a treatment was conducted on that date
and please stay out until it is dry. Some cities request that the flags be
picked up as soon as the chemicals are dry. If there is anyone at the park
TruGreen either will not spray or if the people are willing to leave, the
spraying will take place.
Mr. Angel thanked the Commissioners and said he looked forward to working
with everyone.
2.6 Agenda for Joint Meeting with City Council and Parks & Recreation
Commission
CSD/Rose explained that the agenda for the joint meeting was included in
tonight's packet as an informational item.
4. NEW BUSINESS
4.2 Coca-Cola Soda Machine Agreement Extension — CSD/Reported the
following agreement renewal provision:
a. Two-year agreement instead of one-year
b. $1.25 per unit instead of $1.00
C. Increase of City's commission to 40% from 35%
d. Placement of sports drink vending machine at Paul C. Grow Park if
approved by Walnut Valley Unified School District.
Selena Robinson -Kruse, District Sales Manager, Coca-Cola, proposed the
following for renewal of the annual contract. Coca-Cola proposes a two-year
contract. Most cities have two to five year agreements. Further, Coca-Cola
proposed increasing the price from $1.00 per unit to $1.25 per unit. Coca-
Cola would give the City a 40% commission on the $1.25 per unit price. She
understood that the Commission preferred a two-year contract with a $1.00
unit price. Coca-Cola agrees to keep the price at $1.00. Coca-Cola
appreciates its relationship with D.B. and wants to keep the relationship.
Chair/Hull echoed C/Lui's sentiments that the machines were an
accommodation to the residents and that for convenience, the price should
remain at $1.00. Under a two-year contract, is Coca-Cola willing to increase
the commission to 40 percent?
Ms. Robinson -Kruse said that if the unit price remains $1.00 the commission
percentage would remain 35 percent.
CSD/Rose responded to C/Torres that the City receives about $14,000 in
MAY 22, 2003 PAGE 10 P&R COMMISSION
commission each year. That amount could be less this year because the
machine was removed from Summitridge.
C/Torres felt it was more important to have the unit price at $1.00 than to
increase the per unit price in order to gain an additional 5 percent
commission. He agreed with the two-year contract.
The Commissioners concurred.
CSD/Rose reported that school officials agreed that a vending machine could
be placed at Paul C. Grow Park as long as the sport drink and water were
included.
Ms. Robinson -Kruse explained to Chair/Hull that security cages are installed
only upon request.
Chair/Hull asked Ms. Robinson -Kruse to have the driver clean up around the
machines.
2. INFORMATIONAL ITEMS - Continued
2.7 Youth Master Plan
CSD/Rose said that yesterday staff met with PDG & Associates. The first
matter of business will be for the City Council to form a steering committee.
The Commission will be asked to select members and then invitations will be
sent to other organizations and individuals asking if they would like to be a
part of the steering committee.
CSD/Rose responded to VC/Grundy that he believed the reason for
M/Herrera's no vote was because she felt the City could copy another city's
plan and take this project in house rather than spend the money on an
outside consultant.
3. OLD BUSINESS: None
3.1 Subcommittee Appointments — Continued from April 24, 2003.
a. User Group Subcommittee
C/Torres and VC/Grundy volunteered for the User Group
subcommittee. The committee will meet on Tuesday, June 24.
b. City Birthday Subcommittee
C/Lyons volunteered to again serve on the City Birthday
Subcommittee. C/Lui was re -appointed to the committee. The next
meeting is scheduled for Thursday, October 23.
4. NEW BUSINESS:
MAY 22, 2003 PAGE 11 P&R COMMISSION
4.1 Approval of Proclamation for "Parks and Recreation Month" for July 2003.
VC/Grundy agreed to accept the proclamation on behalf of the Commission
at the June 17 City Council meeting.
5. ANNOUNCEMENTS:
C/Lyons discovered that she reported the email problem to Marisa. Email is an
important communication tool and she was glad to have the problem fixed.
C/Torres was pleased to be back. He thanked the City Council for supporting the
Youth Master Plan. The Council was very gracious in recognizing a group of AYSO
volunteers for their participation in the soccer tournament. A lot of volunteers were
very pleased that the Council would take time to acknowledge them. Seven out of
12 committee members attended the Council meeting.
VC/Grundy commended the City and all of the individuals who worked to make the
City Birthday party a great success. He felt that if the City had to make tradeoffs in
the budget, a soccer complex would rate high. He would prefer to have it called an
athletic complex rather than a soccer complex because the focus should be on a
multi -use facility. As long as the Council agrees with the Commission's vision for
Sycamore Canyon Park he would not have a problem with phasing the project due
to budget constraints in order to have an athletic facility more readily available.
Chair/Hull returned today from conducting management training for AYSO in
Trinidad and surrounding areas, six miles from the Venezuelan coast. AYSO
opened a new international region for 1500 kids with the potential of having 30,000
children in the program. He will be unavailable for the June 26 Parks and
Recreation Commission meeting. He expressed his disappointment that Council
had decided on projects prior to discussing these items with the Commission during
the upcoming joint meeting. He said he would bring up the matter on Tuesday
evening.
ADJOURNMENT: Upon motion of C/Torres, seconded by C/Lyons and there being
no further business to come before the Commission, Chairman Hull adjourned the
meeting at 8:38 p.m.
Respectfully Submitted,
/s/ Bob Rose
Attest: Bob Rose Secretary
/s/ Jeff Hull
Chairman Jeff Hull
Agenda No. 6.3
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
HEARING BOARD ROOM OF S.C.A.Q.M.D./THE GOVERNMENT CENTER
21865 E. Copley Drive
MAY 22, 2003
CALL TO ORDER:
Chairman Hull called the meeting to order at 7:00 p.m. in the SCAQMD/Government
Center Building Hearing Board Room, 21865 E. Copley Drive, Diamond Bar, California
91765.
PLEDGE OF ALLEGIANCE:
Vice Chairman Grundy led the Pledge of Allegiance.
ROLL CALL:
Present: Chairman Hull, Vice President Grundy and Commissioners
Lyons and Torres
Commissioner Lui was excused.
Staff: Bob Rose, Director of Community Services; Ryan Wright,
Recreation Supervisor; Arthur Garcia, Day Camp Coordinator;
and Marisa Somenzi, Administrative Assistant.
MATTERS FROM THE AUDIENCE: None Offered.
CALENDAR OF EVENTS: As presented in the agenda.
1. CONSENT CALENDAR
1.1 Regular Meeting Minutes for April 24, 2003.
C/Lyons moved, Chair/Hull seconded, to approve the minutes of the April 24,
2003 regular meeting as presented. Without objection, the motion was so
ordered with VC/Grundy and C/Torres abstaining and C/Lui being absent.
2. INFORMATIONAL ITEMS
2.1 Recreation Program Report - by RS/Wright.
RS/Wright introduced Arthur Garcia, Day Camp Coordinator for the summer
program.
MAY 22, 2003 PAGE 2
P&R COMMISSION
C/Lyons would like to see the Sycamore Canyon Park bathroom steam
cleaned before the Concerts in the Park series begins. It is unsanitary.
Chair/Hull asked if staff decided on a band for the 4th of July bash.
RS/Wright responded that the Big Band Style of Norm Majors. There is also
a secondary band. All of the entertainment is professional.
Chair/Hull asked if the City provides classes for three and four year old mini-
soccer.
RS/Wright said that the City offers a one-week camp depending on gym
availability. Presently, the age limit is four and five year olds. If it is safe, the
three-year olds can be moved up.
2.2 Diamond Bar Community Foundation Oral Report - Chair/Hull.
CSD/Rose asked Chair/Hull to remind the Commission about the June 1
deadline for tile sales. The reason for the deadline is so that people who
have purchased tiles by June 1 will have their tiles included in the facility for
grand opening.
2.3 14th City Birthday Party Report - Committee Members
C/Lyons reported that C/Lui's wife is very ill and hospitalized.
C/Lyons felt the birthday party was an enormous success. Staff did an
excellent job and the Commissioners were very pleased with the outcome.
Today's wrap up meeting dealt with improvements for next year's birthday
party. She felt the placement of the business expo booths and the food
booths should be reconsidered. Overall, it was an excellent event.
CSD/Rose reported that next year's birthday party would be held on Sunday,
April 18, 2004, the actual date of the City's incorporation in 1989. The first
15th City Birthday Party committee meeting is scheduled for Thursday,
October 23 at 8:00 a.m. at City Hall.
2.4 C.I.P. Program Report - Oral Report by Bob Rose, Community Services
Director
a. Community/Senior Center
CSD/Rose reported that construction is progressing on
schedule with a February/March 2004 opening date
contemplated.
b. Sycamore Canyon ADA Retrofit
CSD/Rose explained that the City just received the Phase II
MAY 22, 2003 PAGE 3 P&R COMMISSION
engineering calculations for the picnic shelter. Upon approval
by the City's Building and Safety Department, the project will
be taken out to bid. Staff met with City Council on Tuesday
evening and presented decision packets and proposed C.I.P.
projects for the 2003/04 Fiscal Year. The estimated price for
Phase III exceeded two million dollars. City Council removed
the item from the funding list. Council's primary concern was
regarding the building and that the City would be using Park
Development funds, a one-time accumulation. Staff is thinking
to split off the building into a Phase IV, move the portable
building from its current location or replace it with a newer
building. The estimated cost for the balance of Phase III is
about $773,000. By moving other projects, Phase I I I could be
funded without using any of the Park Development Funds.
Council has not yet approved next year's budget but instructed
staff to include certain projects within the proposed budget in
June.
CSD/Rose explained to Chair/Hull that the building would be
a tough sell because Council is being lobbied for an outdoor
soccer field, should land be identified and available.
C/Lyons felt it would have made more sense for the
Commission to meet with the City Council prior to staffs
proposal. The Commission has done a lot of work only to have
things change. She now wonders whether the Commission's
input matters.
VC/Grundy asked how much the Council knows about
Commission's vision for the proposed Sycamore Canyon Park
changes? Do they seem to be okay with the major portion of
the items?
CSD/Rose believed the Council was unaware of the
Commission's vision. This is the first time that Council has not
moved forward with an ADA retrofit project recommended by
staff. Because of other priorities a lot of the CDBG monies
usually set aside for ADA retrofit projects has been shifted.
VC/Grundy wondered if Council was more interested in budget
timing than understanding the Commission's vision?
CSD/Rose explained that the proposed building is an issue of
conflict for the Council because the Community/Senior Center
is scheduled to open in March. Had the City moved forward
with the building at Sycamore Canyon Park it would have
opened in May or June 2004 and there was concern about
why the City would choose to build another building at this
time. Staff discussed the day camp program and other
possible uses for that area of the community, but Council was
MAY 22, 2003 PAGE 4 P&R COMMISSION
still concerned.
VC/Grundy asked if the Council Members had been in the
portable unit recently? He would be embarrassed to show
people that location for day camp use.
C/Lyons felt the Commission should present photographs of
the inside and outside of the portable unit to the Council.
C/Torres suggested the joint meeting be held in the portable
unit.
Chair/Hull felt the Commission should continue to pursue the
possibility of a building even if it did not happen in 2004.
VC/Grundy said that the intention of the joint meeting is to
have a clear understanding of the Commission's agenda and
it sounds like some of the current decisions the Council is
making indicate to him that they are not entirely sure where the
Commission is coming from. When the joint meeting occurs,
it would be prudent to give the Council a good vision of where
the Commission would like to go. Maybe a joint meeting should
occur more often so that everyone has a clear understanding
of each other's agenda rather than go off in a direction that
does not meet with their understanding and intent.
CSD/Rose said that CM/Lowry proposed a 10 -year strategic
plan for the City so that as the City moves through the list all
parties know where the City is heading. Tuesday night's joint
meeting gives all parties another opportunity to revisit this
matter. If the Council does not want to go forward with the
building, that portion would be split off and the rest of the
improvements could commence.
C/Torres was concerned that this matter would become a
production. There is no guarantee that the Commission and
Council will agree on all items and it would be more productive
to get a sense of the Council's individual priorities.
Chair/Hull said he met with M/Herrera and MPT/Huff for about
two hours. The one issue that he was not prepared to talk
about was Sycamore Canyon Park. He informed M/Herrera
and MPT/Huff that that topic would probably consume the
most time for discussion.
VC/Grundy said that if the Council and Commission are unable
to reach consensus, there should be a follow up meeting
planned for the near future. The two entities need to keep
meeting until they have consensus.
MAY 22, 2003 PAGE 5 P&R COMMISSION
c. Starshine Park ADA Retrofit
CSD/Rose reported that about 12 residents attended the May
13 neighborhood meeting. They are not interested in having a
covered picnic shelter. They would like additional picnic tables.
They are not interested in barbecues. They ultimately agreed
that a drinking fountain was a good idea. Their goal was to
keep it a neighborhood park that would not attract a lot of
people from outside of the neighborhood. One of the concerns
was that drinking fountains traditionally get plugged up. They
agreed that security lights would be good and that the tot lot
should be significantly expanded. They approved of the
rubberized surface. They asked for a walkway to go behind the
houses at the north end of the park - a perimeter walk. They
wanted tot swings but not elementary age swings. The
conceptual plans are being revised accordingly and there will
be another meeting with the residents before staff moves
forward on the project. This was another project not
recommended by Council. As a result, this project will be
presented at next year's CDBG funding request. Additionally,
the City will seek grants in order to get full funding for this
project. The total construction cost was $275,000 to build the
project as proposed. However, he believed the price would
decrease as a result of the reduction of scope of work.
VC/Grundy asked CSD/Rose if he suspected or knew that this
project would be postponed a year when staff sought input?
CSD/Rose said staff didn't know until the response was
provided by the Council on May 20.
VC/Grundy said that when you tell people they will get their
improvements and then push the project off for a year it sends
a really bad message.
CSD/Rose said the City has the money for the project but it did
not make the list for this year. The money can be used for any
park project. Staff was instructed by Council to pursue soccer
field opportunities.
d. Pantera Park Picnic Shelters
CSD/Rose said the structural calculations were forwarded to
the City's Building and Safety Department and the project is
ready to go out to bid.
C/Torres asked why there were no neighborhood meetings to
discuss park improvements.
CSD/Rose said that it has to do with the character of the
MAY 22, 2003 PAGE 6 P&R COMMISSION
parks. Pantera Park is a community park suitable for picnics.
Starshine Park is a neighborhood Park. The character of the
neighborhood is changed when you make improvements to
neighborhood parks. Two shelters will be installed for a cost of
about $113,000.
e. Trail Development at Sycamore Canyon Park
CSD/Rose reported that Council approved this CIP project for
Fiscal Year 2003/04. The City has $118,903 from the Land
and Water Conservation grant awarded last fall. There is a
grant pending from the Rivers and Mountains Conservancy.
The Diamond Bar Community Foundation voted $25,000
toward a grant for the remaining $117,000.
VC/Grundy asked what happened to cause the City Council to focus on
soccer.
CSD/Rose ventured that the realization that AYSO is capable of pulling
together a 166-team tournament caused them to reflect on the impact to the
City.
Chair/Hull felt it was a shame that Diamond Bar lost a significant amount of
revenue for lack of field availability.
2.5 Parks Report - Introduction of Jim Angel, Manager, TruGreen LandCare
CSD/Rose said that he was in the process of drafting a letter of termination
to the area manager for TruGreen, Robert Perez. When the letter came back
to him for signature, it said Jim Angel was the area manager. It seemed
inappropriate to write a letter to someone he had not yet spoken with about
terminating a contract. A week ago today he met with Mr. Angel to drive the
area and look at the ongoing problems and opportunities. As a result, Mr.
Angel has made a commitment to bring the City's parks back up to standard.
It makes sense to him that TruGreen be given the opportunity to follow
through on the commitment. Staff gave Mr. Angel a list of 12 items that are
of the highest priority. The City has given TruGreen until June 5 to correct
these items. CSD/Rose said that when he makes his recommendation to
City Council for renewal of the TruGreen contract it would likely contain a 90-
day probation period.
Jim Angel thanked the Commission for giving him the opportunity to speak
this evening. He apologized for the level of service the City has received. He
recently assumed the position of area manager with TruGreen. In driving
through D.B. he found his company's level of service to be about nil. He quit
writing down the bad things because he found it easier to write down the
good things. He has been doing this type of work for about 15 years and he
is very well versed on controlling weeds and making grass green. His
commitment is as follows. Chris Daugherty is no longer allowed in the City.
TruGreen has a new area manager that will be taking over. He has added
MAY 22, 2003 PAGE 7
P&R COMMISSION
two more people to the contract just to maintain the required level of service.
In their defense, they are getting a lot done. Last night ChemLawn spray
fertilized all of the medians in the City. Because the treatment was not
effective, they will be out again tomorrow to re-treat every park in the City.
By Wednesday of next week all color will be changed in front of the
monument signs. The seed jobs have already begun. Grand Avenue was
done today. Sod will be put down in Sycamore Canyon Park early next week.
Monday is a holiday for his company. However, 16 workmen and 4 foremen,
including himself and his new area manager will work a full day on Monday.
He is trying to do everything possible in a short period of time to let the City
know that things should never have been allowed to deteriorate to their
present condition. He committed to restoring the area to "better than it has
been." He apologized again for the current situation.
VC/Grundy thanked Mr. Angel for coming to the Commission tonight. What
was said was impressive in terms of his level of commitment. He asked Mr.
Angel whether he was aware of what frustrated the Commission over the
past year, what the cause was of the frustration, and how it would be
addressed so that it did not happen again?
Mr. Angel responded that he felt CSD/Rose did a thorough job of conveying
the Commission's frustration. He said he did not want to beat up his
company, but it was providing no service. TruGreen was "mowing and
blowing" and that was about it.
VC/Grundy said that was true and that is the way the Commission felt. He
asked why that was happening.
Mr. Angel said he believed it happened for two reasons. One, TruGreen had
an area manager that committed to anything and did nothing. The
Commission won't find that to be true of him. If he can't do the job he'll tell
the City. And, he said he would try to keep that to a very minimum. If he says
he will do it, it will happen. He planned to spend as much time as possible
in the loop. When the Commission and the City tells TruGreen there is
something that needs to be taken care of, he will commit to it. The contract
between TruGreen and the City is very tight with respect to money and how
much manpower can be committed. He said he was not using that excuse
because the manpower put here to perform did not do their jobs. The
contract is extremely tight and down the road, that issue will have to be
addressed. We can only commit so many people for the amount of money
that is paid and TruGreen has to be realistic about that issue. He believed
he had a good understanding of what the City wanted. And in the parks
department, he could turn that around fairly quickly if he understands
correctly that the Commission is looking for green weed -free beautiful parks
that are clean. He believed he could accomplish that.
VC/Grundy said that City wants that but at the same time, the
Commissioners are realists. The thing that frustrated him, and he believed
the other Commissioners, was then when they walked the parks they saw
things that were not just from the prior week but that things had remained
MAY 22, 2003 PAGE 8 P&R COMMISSION
undone for months. When the Commission and staff addressed these issues
with Chris he would say TruGreen would get right on that. That's what
frustrated the Commissioners - they should not have to ask to have these
things addressed.
Chair/Hull said that TruGreen knew about the walk-throughs two or three
weeks in advance. When the walk actually occurs, the park should be in
pristine condition. Still, there are huge problems in the parks that should
have been addressed and it continues, time and time again. That tells the
Commission that the neglect was there even when TruGreen knew the
Commissioners were going to be looking at the parks.
Mr. Angel said that having never walked with the Commissioners he would
not bite off more than he could chew. He said he would be at the next walk
through and he would know about the event two or three weeks in advance.
C/Lyons reminded Mr. Angel that the Concerts in the Park would begin in
June at Sycamore Canyon Park and that park needs special attention. She
walked that park last month. It needs major work and she and staff made
several pages of notes about what needed to be done. She hoped the park
would be in good shape when several thousand residents visited it the last
Wednesday in June. She was happy to hear what Mr. Angel had to say and
the Commission would like to see him make good on his commitments.
CSD/Rose said that TruGreen committed to spraying the turf for weed
removal at Pantera and Peterson parks.
Mr. Angel said that the parks would be sprayed tomorrow. It takes three to
five days to see the effect. If it does not work, he will spray again.
CSD/Rose stated that Valley Crest took over maintenance of Pantera and
Peterson parks the first of April. Pantera is to about 90 percent and Peterson
is in the 60 percent range due to issues of bare spots complicated by
irrigation issues. Valley Crest is working on those issues.
VC/Grundy understood the economics had to work in TruGreen's favor. He
believed that if Mr. Angel could follow through on his commitments and the
Commissioners see that he is addressing their concerns he feels
comfortable about looking at the economics down the road.
Chair/Hull asked what Mr. Angel's crew would be doing on Monday. Mr.
Angel responded that his crew would be working on firebreak areas, slopes
and removal of weeds along Diamond Bar Boulevard. He said his crew
would not be in the parks on a big holiday.
Mr. Angel responded to CSD/Rose that TruGreen has laid mulch and seed
on Grand Avenue to mitigate the drought stress. If it doesn't take, they will
be looking to lay in sod.
Chair/Hull asked Mr. Angel to make certain that his crew boss accompanied
MAY 22, 2003 PAGE 9 P&R COMMISSION
him on park walk-throughs.
Mr. Angel responded to C/Torres that anytime TruGreen sprays in the City's
right-of-way, a notification is sent to the Ag department. There is no public
notification but it must be flagged. When they spray they put up flags at the
park entrances. The flags state that a treatment was conducted on that date
and please stay out until it is dry. Some cities request that the flags be
picked up as soon as the chemicals are dry. If there is anyone at the park
TruGreen either will not spray or if the people are willing to leave, the
spraying will take place.
Mr. Angel thanked the Commissioners and said he looked forward to working
with everyone.
2.6 Agenda for Joint Meeting with City Council and Parks & Recreation
Commission
CSD/Rose explained that the agenda for the joint meeting was included in
tonight's packet as an informational item.
4. NEW BUSINESS
4.2 Coca-Cola Soda Machine Agreement Extension - CSD/Reported the
following agreement renewal provision:
a. Two-year agreement instead of one-year
b. $1.25 per unit instead of $1.00
c. Increase of City's commission to 40% from 35%
d. Placement of sports drink vending machine at Paul C. Grow Park if
approved by Walnut Valley Unified School District.
Selena Robinson-Kruse, District Sales Manager, Coca-Cola, proposed the
following for renewal of the annual contract. Coca-Cola proposes a two-year
contract. Most cities have two to five year agreements. Further, Coca-Cola
proposed increasing the price from $1.00 per unit to $1.25 per unit. Coca-
Cola would give the City a 40% commission on the $1.25 per unit price. She
understood that the Commission preferred a two-year contract with a $1.00
unit price. Coca-Cola agrees to keep the price at $1.00. Coca-Cola
appreciates its relationship with D.B. and wants to keep the relationship.
Chair/Hull echoed C/Lui's sentiments that the machines were an
accommodation to the residents and that for convenience, the price should
remain at $1.00. Under a two-year contract, is Coca-Cola willing to increase
the commission to 40 percent?
Ms. Robinson-Kruse said that if the unit price remains $1.00 the commission
percentage would remain 35 percent.
CSD/Rose responded to C/Torres that the City receives about $14,000 in
MAY 22, 2003 PAGE 10
P&R COMMISSION
commission each year. That amount could be less this year because the
machine was removed from Summitridge.
C/Torres felt it was more important to have the unit price at $1.00 than to
increase the per unit price in order to gain an additional 5 percent
commission. He agreed with the two-year contract.
The Commissioners concurred.
CSD/Rose reported that school officials agreed that a vending machine could
be placed at Paul C. Grow Park as long as the sport drink and water were
included.
Ms. Robinson-Kruse explained to Chair/Hull that security cages are installed
only upon request.
Chair/Hull asked Ms. Robinson-Kruse to have the driver clean up around the
machines.
2. INFORMATIONAL ITEMS - Continued
2.7 Youth Master Plan
CSD/Rose said that yesterday staff met with PDG & Associates. The first
matter of business will be for the City Council to form a steering committee.
The Commission will be asked to select members and then invitations will be
sent to other organizations and individuals asking if they would like to be a
part of the steering committee.
CSD/Rose responded to VC/Grundy that he believed the reason for
M/Herrera's no vote was because she felt the City could copy another city's
plan and take this project in house rather than spend the money on an
outside consultant.
3. OLD BUSINESS: None
3.1 Subcommittee Appointments - Continued from April 24, 2003.
a. User Group Subcommittee
C/Torres and VC/Grundy volunteered for the User Group
subcommittee. The committee will meet on Tuesday, June 24.
b. City Birthday Subcommittee
C/Lyons volunteered to again serve on the City Birthday
Subcommittee. C/Lui was re-appointed to the committee. The next
meeting is scheduled for Thursday, October 23.
4. NEW BUSINESS:
MAY 22, 2003 PAGE 11
P&R COMMISSION
4.1 Approval of Proclamation for "Parks and Recreation Month" for July 2003.
VC/Grundy agreed to accept the proclamation on behalf of the Commission
at the June 17 City Council meeting.
5. ANNOUNCEMENTS:
C/Lyons discovered that she reported the email problem to Marisa. Email is an
important communication tool and she was glad to have the problem fixed.
C/Torres was pleased to be back. He thanked the City Council for supporting the
Youth Master Plan. The Council was very gracious in recognizing a group of AYSO
volunteers for their participation in the soccer tournament. A lot of volunteers were
very pleased that the Council would take time to acknowledge them. Seven out of
12 committee members attended the Council meeting.
VC/Grundy commended the City and all of the individuals who worked to make the
City Birthday party a great success. He felt that if the City had to make tradeoffs in
the budget, a soccer complex would rate high. He would prefer to have it called an
athletic complex rather than a soccer complex because the focus should be on a
multi-use facility. As long as the Council agrees with the Commission's vision for
Sycamore Canyon Park he would not have a problem with phasing the project due
to budget constraints in order to have an athletic facility more readily available.
Chair/Hull returned today from conducting management training for AYSO in
Trinidad and surrounding areas, six miles from the Venezuelan coast. AYSO
opened a new international region for 1500 kids with the potential of having 30,000
children in the program. He will be unavailable for the June 26 Parks and
Recreation Commission meeting. He expressed his disappointment that Council
had decided on projects prior to discussing these items with the Commission during
the upcoming joint meeting. He said he would bring up the matter on Tuesday
evening.
ADJOURNMENT: Upon motion of C/Torres, seconded by C/Lyons and there being
no further business to come before the Commission, Chairman Hull adjourned the
meeting at 8:38 p.m.
Respectfully Submitted,
Attest:
Isl Jeff Hull
/s/ Bob Rose
Bob Rose Secretary
Chairman Jeff Hull
CITY COUNCIL
Agenda # 6.4
Meeting Date: July 15, 2003
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager /P�
TITLE: Approval of Voucher Registers dated July 3, 2003, and July 10, 2003 totaling
$762,244.28.
RECOMMENDATION:
Approve Voucher Registers.
FINANCIAL IMPACT:
Expenditure of - $762,244.28 in budgeted funds.
BACKGROUND:
At the September 17, 2002 City Council meeting, the City established a policy of issuing accounts
payable checks on a weekly basis with City Council ratification and approval at its next regularly
scheduled City Council meeting.
DISCUSSION:
The list of accounts payable bills, in the form of two voucher registers, were reviewed and
recommended for payment by the Finance Subcommittee. The Finance Subcommittee has reviewed
the Voucher Registers dated July 3,2003 for $255,248.13, and July 10, 2003 for $506,996.15. The
voucher registers are now being presented to the City Council for ratification and approval.
PREPARED BY:
Linda G. Magnuson
Finance Director
REVIEWED BY:
Departmen ead
Attachments: Voucher Registers — 07/03/03 and 07/10/03
Deputy City Manager
CITY OF DIAMOND BAR
INTEROFFICE MEMORANDUM
TO: Mayor Herrera and Mayor Pro Tem Huff
FROM: Linda G. Magnuson, Finance Director
SUBJECT: Voucher Register, July 3, 2003
DATE: July 3, 2003
Attached is the Voucher Register dated July 3, 2003. As requested, the Finance Department is
submitting the voucher register for the Finance Committee's review and approval prior to the
creation of the warrants. The Voucher Register will subsequently be entered on the consent
calendar for the City Council meeting on July 15, 2003.
The checks will be produced after the scheduled meeting time and any recommended changes
are made.
Please review and sign the attached.
CITY OF DIAMOND BAR
VOUCHER REGISTER APPROVAL
The attached. listing of vouchers dated July 3, 2003 have been
reviewed, approved, and recommended for payment. Payments are
hereby allowed from the following funds in these amounts
FUND
DESCRIPTION
PREPAID
VOUCHERS
TOTAL
00l.
GEt,,IERAL FUND
.00
153,457.72
153,457.72
112
PROP A - TRANSIT FUND
.00
b6,528.90
66,528.90
115
INTEGRATED WASTE MGT FUND
.00
2,759.05
2,759.05
125
COM DEV BLK GRANT FUND
.00
762.50
762.50
I3G
LLAC #38 FUND
.00
139
LLAD FUND
.00
,823.29
4,663.28
,823.29
4,663.28
141
LLAD #4l FUND
.00
2,243.81
2,243.81
25O
CAPITAL IMPROV/PROJ FUND
.00
18,009.58
18,009.58
REPSRT FOR ALL FUNDS
255,248.13
.00
255,248.13
APPROVED BY:
Finance Director
Ciry Manager
Carol Herrera
Mayor
Mayor Pro Tem
CITY OF DIAMOND BAR
RUN DATE: 07/03/2003 11:03:18
VOUCHER REGISTER
PAGE: 1
DUE THRU: 07/03/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO #
INVOICE DESCRIPTION
AMOUNT DATE CHECK
ABBA CONSTRUCTION & DEVELOPMENT INC
1385538-42210--
4167B BEE REMOVED-DIST 38
245.00
0015558-45509--
4105B BEE REMOVED-GERNSIDE
245.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
490.00
TOTAL DUE VENDOR
490.00
ADAPT CONSULTING INC
1155516-42110--
1255 PROMO ITEMS -RECYCLED
259.05
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
259.05
TOTAL DUE VENDOR
259.05
ADELPHIA
0014010-42125-CC303-42125
MODEM SVCS -COUNCIL
44.95
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
44.95
TOTAL DUE VENDOR
44.95
ALPERT'S PRINTING INC
0014095-42110--
25821 PRINT SVCS -BUS CARDS
59.13
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
59.13
TOTAL DUE VENDOR
59.13
AMERICAN PLANNING ASSOCIATION
0015210-42315--
083769 MEMBRSHP DUES -COMMISSION
400.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
400.00
TOTAL DUE VENDOR
400.00
AT&T
0014090-42125--
LONG DIST CHRGS-GENERAL
17.57
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
17.57
TOTAL DUE VENDOR
17.57
JOHN E BISHOP
0015350-45300-- 12905
CONTRACT CLASS -SPRING
1,008.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,008.00
TOTAL DUE VENDOR
1,008.00
CALIFORNIA ARBOR CARE
0015340-42210-- 13145
6766 MAINT-HERITAGE PARK
686.40
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
686.40
TOTAL DUE VENDOR
686.40
CAPRCBM
0015350-42315--
1329 MEMBRSHP DUES -COMMISSION
165.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
165.00
TOTAL DUE VENDOR
165.00
CITY OF DIAMOND BAR
RUN DATE: 07/03/2003 11:03:18
VOUCHER REGISTER
PAGE: 2
DUE THRU: 07/03/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO H
INVOICE DESCRIPTION
AMOUNT DATE CHECK
CINTAS CORPORATION
0015310-42130--
12317
150709156 UNFRM RNTL-WK 6/23
22.38
001.5310-42130--
12317
150712901 UNFRM RNTL-WK 6/30
22.38
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
44.76
TOTAL DUE VENDOR
44.76
CLARION HOTEL
0014010-42330-CC203-42330
LEAG CONF-COUNCIL
264.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
264.00
TOTAL DUE VENDOR
264.00
JAMES B CLARKE
0014030-44000--
13119
6/30/03 LEGISLATIVE SVCS-WK 6/27
1,280.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,280.00
TOTAL DUE VENDOR
1,280.00
COMMERCIAL LOCK AND SECURITY SYSTEM
0015340-42210--
258215 MAINT-HERITAGE PARK
84.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
84.00
TOTAL DUE VENDOR
84.00
COUNTY OF LOS ANGELES RECORDER
001-23010--
RECORDING FEE-FPL 2002-25
25.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
25.00
TOTAL DUE VENDOR
25.00
CPRS
0015350-42315--
MEMBRSHP DUES-HENSLEY
140.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
140.00
TOTAL DUE VENDOR
140.00
D & J MUNICIPAL SERVICES, INC
0015220-45201--
12402
DB-BLDG 10 BLDG&SFTY SVC-6/17-6/30
18,080.21
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
18,080.21
TOTAL DUE VENDOR
18,080.21
DANONE WATERS OF NORTH AMERICA INC
0014090.-41200--
12110
4870290-61 SUPPLIES-WATER MAY/JUN
182.40
0014090-42130--
12110
4870290-61 EQ RENTAL-MAY/JAN
10.50
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
192.90
TOTAL DUE VENDOR
192.90
DAVID EVANS AND ASSOCIATES,INC
2505310-46415-19103-46415
12801
125492 DESIGN IMPRVMT-STARSHINE
1,041.88
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,041.88
TOTAL DUE VENDOR
1,041.88
CITY OF DIAMOND BAR
RUN DATE: 07/03/2003 11:03:18
VOUCHER REGISTER
PAGE: 3
DUE THRU: 07/03/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT DATE CHECK
DAY & NITE COPY CENTER
0015350-42110--
184292 PRINT SVCS-RECREATION
20.52
0015350-42110--
184443 PRINT SVCS-RECREATION
20.98
0015510-42110--
184413 PRINT SVCS-P/WORKS
57.96
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
99.46
TOTAL DUE VENDOR
99.46
DELTA DENTAL
001-21104--
PP 12- 13 JUL 03-DENTAL PREMIUMS
1,276.49
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,276.49
TOTAL DUE VENDOR
1,276.49
CAROL DENNIS
0014040-44000--
12383
DBCCO61703 PROF.SVCS-CNCL MTG
450.00
0015210-44000--
13072
PCO62403 PROF.SVCS-P/C,ADMIN RVW
200.00
0015210-44000--
13072
PCO61003 PROF.SVCS-P/C,ADMIN RVW
100.00
0014030-44000--
12383
DBCF061203 PROF.SVCS-D/B FNDTN
150.00
0015510-44000--
13072
061203 PROF.SVCS-T&T MTG
150.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,050.00
TOTAL DUE VENDOR
1,050.00
DIAMOND BAR CHAMBER OF COMMERCE
0014010-42325-CC403-42325
3030 MTG-COUNCIL
12.50
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
12.50
TOTAL DUE VENDOR
12.50
DIVERSIFIED PARATRANSIT INC
1125553-45529--
12415
DIAMOND RIDE-5/01-5/15
10,173.24
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
10,173.24
TOTAL DUE VENDOR
10,173.24
DREAM ENGINEERING INC
OD15340-42210--
13151 ELECT MAINT-REAGAN PK
450.00
0015340-42210--
13150 ELECT MAINT-HERITAGE PK
450.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
900.00
TOTAL DUE VENDOR
900.00
DRIVER ALLIANT INSURANCE SERVICES
0015350-45305--
761526 SPCL EVENT INS-CONCERT PK
387.50
0015350-45305--
761527 SPL EVNT INS-CONCERTS PK
731.25
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,118.75
TOTAL DUE VENDOR
1,118.75
EXCEL LANDSCAPE INC
1385538-45500--
12964
44075 LANDSCAPE MAINT-DIST 38
2,360.26
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
2,360.26
TOTAL DUE VENDOR
2,360.26
CITY OF DIAMOND BAR
RUN DATE: 07/03/2003 11:03:16
VOUCHER REGISTER
PAGE: 4
DUE THRU: 07/03/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT DATE CHECK
FIRST AMERICAN REAL ESTATE SOLUTION
0014090-42130--
10784852 DATABASE MAP PROG
1,535.00
0014090-42130--
10784675 RENTAL -ASSESSOR'S ST MAP
541.25
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
2,076.25
TOTAL DUE VENDOR
2,076.25
FOOTHILL TRANSIT
1125553-45535--
12552
14547 FOOTHILL PASSES -.NNE 03
8,361.80
1125553-45533--
12552
14547 CITY SUBSIDY -JUNE 03
1,801.86
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
10,163.66
TOTAL DUE VENDOR
10,163.66
FRANK STEIN NOVELTY COMPANY
0015310-46250--
33464 FLAGS -SPECIAL EVENTS
364.35
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
364.35
TOTAL DUE VENDOR
364.35
GLOBAL STEEL PRODUCTS CORP
2505310-46415-15700-46415
13215
77-3710 DOORS INSTALL-SYC CYN PK
1,992.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,992.00
TOTAL DUE VENDOR
1,992.00
JESSICA HALL
0015350-45300--
CONTRACT CLASS -SPRING
167.40
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
167.40
TOTAL DUE VENDOR
167.40
DIANE J HASEROT
0015350-45300--
13102
CONTRACT CLASS -SPRING
330.96
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
330.96
TOTAL DUE VENDOR
330.96
HIRSCH & ASSOCIATES INC
250531.0-46415-15700-46415
13000
0001 RE#10 REIMB-SYC CYN PK
13.64
2505310-46415-15700-46415
13000
0001 P13#14 ADA RETRO FIT-SYC CYN PK
13,500.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
13,513.64
TOTAL DUE VENDOR
13,513.64
HITT MARKING DEVICES,INC
0014040-41200--
119135 REPAIR -TIME CLOCK
217.61
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
217.61
TOTAL DUE VENDOR
'217.61
i
RUN DATE: 07/03/2003 11:03:18
FUND/SECT-ACCT-PROJECT-ACCT
HOME DEPOT
1395539-42210--
2505310-46415-15700-4.6415
0015340 -42210 --
JAMES T HULL
0015350-45300--
ICMA MEMBERSHIP RENEWALS
0014030-42315--
ICMA RETIREMENT TRUST -457
001 -21108 --
INLAND EMPIRE STAGES
0015350 -45310 --
INLAND VALLEY DAILY BULLETIN
001-23010--
001-23010--
001-23010--
001-23010--
001-23010--
KOSMONT 6 ASSOCIATES INC
0015240 -44000 --
LEAGUE OF CA CITIES
0014090 -42315 --
CITY OF DIAMOND BAR
VOUCHER REGISTER
PAGE: 5
DUE THRU: 07/03/2003
PREPAID
PO #
INVOICE DESCRIPTION
AMOUNT DATE CHECK
8010455 SUPPLIES -DIST #39
288.51
13244
7150059 SUPPLIES-SYC CYN PK
1,220.61
13226
10897 CLEAN UP PROJ-SYC CYN PK
688.37
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
2,197.69
TOTAL DUE VENDOR
2,197.69
12990
CONTRACT CLASS -SPRING
1,683.60
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,683.60
TOTAL DUE VENDOR
1,683.60
203807 MEMBRSHP DUES-LOWRY
984.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
984.00
TOTAL DUE VENDOR
984.00
PP 14 JUL 03 -PAYROLL DEDUCTIONS
19,459.82
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
19,459.82
TOTAL DUE VENDOR
19,459.82
13117
8243 EXCRSN-FNTSY SPRNGS CSINO
954.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
954.00
TOTAL DUE VENDOR
954.00
142035 LEGAL AD -FPL 2003-03
117.60
142035 LEGAL AD -FPL 2002-12
117.60
206697 LEGAL AD -FPL 2003-12
166.95
173247 LEGAL AD -FPL 2003-11
166..95
36627 LEGAL AD -FPL 20.03-17
181.65
TOTAL PREPAIDS
_00
TOTAL VOUCHERS
750.75
TOTAL DUE VENDOR
750.75
A12758
12 PROF.SVCS-ECON DEV MAY
8,311,06
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
8,311.06
TOTAL DUE VENDOR
8,311.06
03-173 MEMBERSHIP DUES -FY 03/04
1,190.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,190.00
TOTAL DUE VENDOR
1,190.00
CITY OF DIAMOND BAR
RUN DATE: 07/03/2003 11:03:18
VOUCHER REGISTER
PAGE: 6
DUE THRU: 07/03/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT DATE CHECK
LEWIS ENGRAVING INC
0014090-42113--
12319
11538 ENGRAVING SVCS -PLATES
92.01
0014090-42113--
12319
11590 ENGRAVING SVCS -TILE
18.40
0014090-42113--
12319
11589 ENGRAVING SVCS -TILES
18.40
0014090-42113--
12319
11583 ENGRAVING SVCS -BADGES
56.83
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
185.64
TOTAL DUE VENDOR
185.64
LOS ANGELES BUSINESS JOURNAL
0015210-42320--
6/22/03 PUBLICATIONS -FY 03/04
99.95
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
99.95
TOTAL DUE VENDOR
99.95
MANAGED HEALTH NETWORK
001-21115--
JULY 03 JULY 03 -EAP PREMIUMS
86.95
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
86.95
TOTAL DUE VENDOR
86.95
MCE CORPORATION
0015554-45522--
13065
305069 RIGHT OF WAY -MAY 03
3,044.00
0015554-45502--
12283
305069 ROAD MAINT-MAY 03
6,816.61
OC15554-45506--
12286
305069 STRIPING MAINT-MAY 03
4,990.60
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
14,851.21
TOTAL DUE VENDOR
14,851.21
METROLINK
1125553-45533--
12551
124307 CITY SUBSIDY -JUNE 03
9,238.40
1125553-45535--
12551
124307 METROLINK PASSES -JUNE 03
36,953.60
TOTAL PREPAIDS
,OO
TOTAL VOUCHERS
46,192.00
TOTAL DUE VENDOR
46,192.00
MOONLIGHT PRESS
001521D-41200--
23163 SUPPLIES -PLANNING
119.08
0015510-42110--
23163 SUPPLIES -PUBLIC WORKS
119.07
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
238.15
TOTAL DUE VENDOR
238.15
PACIFIC ATHLETIC WEAR INC
0015350-41200--
13166
21587 SUPPLIES -RECREATION
1,872.05
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,872.05
TOTAL DUE VENDOR
1,872.05
RUN DATE: 07/03/2003 11:03:18
FUND/SECT-ACCT-PROJECT-ACCT
PERS RETIREMENT FUND
001-21109--
001-21109--
001-21109--
POMONA UNIFIED SCHOOL DISTRICT
0015510 -42325 --
PROTECTION SERVICE INDUSTRIES
0015340-42210--
0015340-42210--
0015340-42210--
R F DICKSON COMPANY
0015554-45501--
RALPHS GROCERY COMPANY
0015350 -41200 --
0015350 -41200 --
0015350 -41200 --
ANN RODRIGUEZ
001 -36610 --
ROTO -ROOTER
0015340 -42210 --
0015340 -42210 --
vLillul
PAGE: 7
PREPAID
DATE CHECK
3,934.68
38.13
5,913.00
.00
9,885.81
9,885.81
105.00
.00
105.00
105.00
71.88
89.01
79.08
.00
239.97
239.97
7,500.00
.00
7,500.00
7,500.00
93.10
-24.48
17.84
.00
86.46
86.46
90.00
.00
90.00
90.00
190.18
179.50
.00
369.68
369.68
CITY OF DIAMOND BAR
VOUCHER REGISTER
DUE THRU: 07/03/2003
PO 4
INVOICE DESCRIPTION
PP 14/03 RETIRE CONTRIB-ER
PP 14/03 SURVIVOR BENEFIT
PP 14/03 RETIRE CONTRIB-EE
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
00376 FACILITY RNTL-MTG 5/19
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
12566
1394731 FIRE ALARM SVCS -HERITAGE
12566
1406953 ALARM SVCS-SYC CYN PK
12566
1408427 ALARM SVCS -HERITAGE PK
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
12113
1143244 ST SWEEPING -MAY 03
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
12164
10253917 SUPPLIES -TINY TOTS
MEMO CREDIT MEMO CREDIT
12164
10334322 SUPPLIES -DAY CAMP
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
REFUND REFUND -PARK DEPOSIT
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
23750 MAINT-MAPLE HILL PK
23749 MAINT-PAUL GROW PK
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
vLillul
PAGE: 7
PREPAID
DATE CHECK
3,934.68
38.13
5,913.00
.00
9,885.81
9,885.81
105.00
.00
105.00
105.00
71.88
89.01
79.08
.00
239.97
239.97
7,500.00
.00
7,500.00
7,500.00
93.10
-24.48
17.84
.00
86.46
86.46
90.00
.00
90.00
90.00
190.18
179.50
.00
369.68
369.68
CITY OF DIAMOND BAR
RUN DATE: 07/03/2003 11:03:18
VOUCHER REGISTER
PAGE: 8
DUE THRU: 07/03/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO 4
INVOICE DESCRIPTION
AMOUNT DATE CHECK
SAFEWAY SIGN COMPANY
0015554-45506--
13111
48774 RESIDENTIAL ST SIGNS
4,424.35
0015554-45506--
13111
48771 RESIDENTIAL ST SIGNS
216.50
0015554-45506--
13111
48772 RESIDENTIAL ST SIGNS
19,685.59
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
24,326.44
TOTAL DUE VENDOR
24,326.44
SAN DIMAS SWIM AND RACQUET BALL CLB
0015350-42410--
62603 EXCURSION -DAY CAMP
57.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
57.00
TOTAL DUE VENDOR
57.00
SAN GABRIEL VALLEY TRIBUNE
001-23010--
87083 LEGAL AD -FPL 2003-17
154.05
001-23010--
208523 LEGAL AD -FPL 2003-12
196.56
001-23010--
202303 LEGAL AD -FPL 2002-12
139.44
001-23010--
202303 LEGAL AD -FPL 2003-03
139.44
001-23010--
64585 LEGAL AD -FPL 2003-11
134.55
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
764.04
TOTAL DUE VENDOR
764.04
SERVICE CENTER FOR INDEPENDENT LIV
1255215-42355-60009802-42355
A12303
9 CDBG PROGRAM -MAY 03
762.50
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
762.50
TOTAL DUE VENDOR
762.50
SKATE EXPRESS
0015350-42410--
062403 EXCURSION -DAY CAMP
304.00
0015350-45300--
CONTRACT CLASS -SPRING
108.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
412.00
TOTAL DUE VENDOR
412.00
SO CA ASSN OF GOVERNMENTS
001409D-42315--
0506-45 MEMBERSHIP DUES -FY 03/04
4,588.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
4,588.00
TOTAL DUE VENDOR
4,588.00
SOUTH CENTRAL COASTAL INFO CENTER
0015510-41200--
2470 RECORDS SEARCH -GRAND AVE
240.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
240.00
TOTAL DUE VENDOR
240.00
CITY OF DIAMOND BAR
RUN DATE: 07/03/2003 11.:03:18
VOUCHER REGISTER
PAGE: 9
DUE THRU: 07/03/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT DATE CHECK
SOUTHERN CALIFORNIA EDISON
1415541-42126--
ELECT SVCS-DIST 41
136.41
1385538-42126--
ELECT SVCS-DIST 38
275.64
1395539-42126--
ELECT SVCS-DIST 39
265.34
0015510-42126--
ELECT SVCS -TRAFFIC CONTRL
177.97
0015340-42126--
ELECT SVCS -PARKS
4,193.21
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
5,048.57
TOTAL DUE VENDOR
5,048.57
SPORT SUPPLY GROUP INC
0015350-41200--
91198074 SUPPLIES -RECREATION
475.89
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
475.B9
TOTAL DUE VENDOR
475.89
TENNIS ANYONE
0015350-45300--
13104
CONTRACT CLASS -SPRING
42.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
42.00
TOTAL DUE VENDOR
42.00
TRUGREEN LANDCARE
0015340-45300--
12138
1692892883 C/WIDE MAINT-PARKS MAY
5,707.98
1395539-45500--
12138
1692892883 C/WIDE MAINT-DIST 39 MAY
4,109.43
1415541-45500--
12138
1692892883 C/WIDE MAINT-DIST 41 MAY
2,107.40
1385538-45500--
12138
1692892683 C/WIDE MAINT-DIST 38 MAY
3,942.39
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
15,867.20
TOTAL DUE VENDOR
15,867.20
TRUMBULL RECREATION SUPPLY
2505310-46415-15700-4643.5
14249 MAINT-SYC CYN PK
241.25
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
241.25
TOTAL DUE VENDOR
241.25
U.S. POSTMASTER
1155515-42115--
PSTGE-STORM WATER CLN UP
2,500.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
2,500.00
TOTAL DUE VENDOR
2,500.00
UNITED TRAFFIC SERVICES SUPPLY
0015554-41300--
13114
4849 SUPPLIES -ROAD MAINT
408.37
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
408.37
TOTAL DUE VENDOR
408.37
VALLEY CREST LANDSCAPE INC.
0015340-45300--
13001
1074994 MAINT-PARKS JUNE 03
9,847.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
9,847.00
TOTAL DUE VENDOR
9,847.00
1.
RUN DATE: 07/03/2003 11:03:18
FUND/SECT-ACCT-PROJECT-ACCT
VALLEY TROPHY & NAMEPLATE
0015350-41200--
0015350-41200--
VERIZON WIRELESS -LA
0014010-42125-CC203-42125
0014030-42125--
0014415-42125--
0014090-42125--
0014440-42125--
0014090-42125--
0014010-42125-CC403-42125
VISION SERVICE PLAN
001 -21107 --
PAUL WRIGHT
0014090 -44000 --
CITY OF DIAMOND BAR
VOUCHER REGISTER
PAGE: 10
DUE THRU: 07/03/2003
PREPAID
PO # INVOICE DESCRIPTION
AMOUNT DATE CHECK
11350 SUPPLIES -RECREATION
485.50
11351 SUPPLIES -RECREATION
119.08
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
604.58
TOTAL DUE VENDOR
604.58
CELL CHRGS-COUNCIL
46.89
CELL CHRGS-CMGR
46.89
CELL CHRGS-V/PATROL
i
14.93
MEMO CREDIT
-180.37
CELL CHRGS-EMERG PREP
139.43
CELL CHRGS-GENERAL
82.92
CELL CHRGS-COUNCIL
55.24
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
205.93
TOTAL DUE VENDOR
205.93
PP 12-13 JULY 03 -VISION PREMIUMS
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
12208 7/1/03 A/V SVCS-P/C,CNCL
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
REPORT TOTAL PREPAIDS
REPORT TOTAL VOUCHERS
REPORT TOTAL
1,214.15
.00
1,214.15
1,214.15
210.00
.00
210.00
210.00
.00
255,248.13
255.248.13
CITY OF DIAMOND BAR
INTEROFFICE MEMORANDUM
TO: Mayor Herrera and Mayor Pro Tem Huff
FROM: Linda G. Magnuson, Finance Director d�' 1
SUBJECT: Voucher Register, July 10, 2003
DATE: July 10, 2003
Attached is the Voucher Register dated July 10, 2003. As requested, the Finance Department is
submitting the voucher register for the Finance Committee's review and approval prior to the
creation of the warrants. The Voucher Register will subsequently be entered on the consent
calendar for the City Council meeting on July 15, 2003.
The checks will be produced after the scheduled meeting time and any recommended changes
are made.
Please review and sign the attached.
CITY OF DIAMOND BAR
VOUCHER REGISTER APPROVAL
The attached listing of vouchers dated July 10, 2003 have been
reviewed, approved, and recommended for payment. Payments are
hereby allowed from the following funds in these amounts
FUND
DESCRIPTION
PREPAID
VOUCHERS
TOTAL
001
GENERAL FUND
209,364.45
99,383.15
308,747.60
112
PROP A - TRANSIT FUND
.0O
1,884.00
1,884.00
115
INTEGRATED WASTE MGT FUND
.00
3,755.V0
3,755.00
118
AIR QLTY IMPR FD (AB2766)
.0O
15,100.00
15,100.00
125
COM DEV BLK GRANT FUNO
.00
340.55
340.55
250
CAPITAL IMPROV/PROJ FUND
.00
2,340.00
2,34O.00
510
SELF INSURANCE FUND
174,829.00
.00
174,829.00
RIEPORT FOR ALL. FUNDIS
084,193.45
506,996.15
122,802.70
APPROVED BY:
Finance Director
"I a�r�
City Manager.
WAV4"t'
Carol Herrera
Mayor
Mayor Pro Tem
CITY OF DIAMOND BAR
RUN DATE: 07/09/2003 18:15:57
VOUCHER REGISTER
PAGE: 1
DUE THRU: 07/10/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT DATE CHECK
3CMA
0014095-42315--
MEMBERSHIP DUES -M ROA
350.00
TOTAL PREPAIDS
.DD
TOTAL VOUCHERS
350.00
TOTAL DUE VENDOR
350.00
ADELPHIA
0014010-42125-CC204-42125
MODEM SVCS -COUNCIL
44.95
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
44.95
TOTAL DUE VENDOR
44.95
ALPERT'S PRINTING INC
0014095-42110--
25824 PRINT SVCS -BUS CARDS
59.13
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
59.13
TOTAL DUE VENDOR
59.13
YOONHEUI AN
001-34780--
2871 RECREATION REFUND
79.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
79.00
TOTAL DUE VENDOR
79.00
AT&T
0015310-42125--
LANG DIST CHRGS
17.23
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
17.23
TOTAL DUE VENDOR
17.23
ATLANTIC CITY GAMES
0015350-41200--
13258
SUPPLIES -SR CASINO NIGHT
664.41 07/10/2003 55079
TOTAL PREPAIDS
664.41
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
664.41
JOSEPHINE AUGELLO
001-34780--
49521 RECREATION REFUND
10.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
10.00
TOTAL DUE VENDOR
10.00
AVI - AUDIO VISUAL INNOVATIONS
2505215-46420--
13320
A/V DEP-COM/SR CTR
2,000.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
2,000.00
TOTAL DUE VENDOR
2,000.00
SHERRY BABB
001-34780--
36690 RECREATION REFUND
18.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
18.00
TOTAL DUE VENDOR
18.00
CITY OF DIAMOND BAR
RUN DATE: 07/09/2003 18:15:57
VOUCHER REGISTER
PAGE:
2
DUE THRU: 07/10/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO #
INVOICE DESCRIPTION
AMOUNT
DATE CHECK
MONICA BALMELLI
001-34780--
47623 RECREATION REFUND
40.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
40.00
'
TOTAL DUE VENDOR
40.00
NADINE BOLOTIN
001-34780--
47673 RECREATION REFUND
6.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
6.00
TOTAL DUE VENDOR
6.00
BUCKBOARD CATERING
0015350-41200-- 13129
SUPPLIES -CASINO NIGHT
465.04
07/10/2003 55080
TOTAL PREPAIDS
465.04
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
465.04
SHERRI BYNUM
001-34780--
27500 RECREATION REFUND
5.00
001-34780--
27734 RECREATION REFUND
22.00
001-34780--
27474 RECREATION REFUND
1.00
001-34780--
27660 RECREATION REFUND
2.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
30.00
TOTAL DUE VENDOR
30.00
CA ASSN OF CLERKS & ELECTION OFFCLS
0014040-42315--
MEMBRSHP DUE-WHTEHS/CRBBN
275.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
275.00
TOTAL DUE VENDOR
275.00
CALIFORNIA JPIA
5104081-47200--
2004 ENVIRONMENTAL LBLTY
3,791.00
07/10/2003 55082
5104081-47200--
2004 GENL LIABILITY PRMRY
171,038.00
07/10/2003. 55082
0014090-40083--
2004 WORKERS COMP DEPOSIT
13,650.00
07/10/2003 55082
0014411-45401--
LBLTY TRUST FUND -FY 03/04
1,996.00
TOTAL PREPAIDS
188,479.00
TOTAL VOUCHERS
1,996.00
TOTAL DUE VENDOR
190,475.00
CAPIO
0014095-42315--
MEMBERSHIP DUES -M ROA
175.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
175.00
TOTAL DUB VENDOR
175.00
CCCA
0014090-42315--
MEMBERSHIP DUES -FY 03/04
2,800.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
2,800.00
TOTAL DUE VENDOR
2,800.00
CITY OF DIAMOND BAR
RUN DATE: 07/09/2003 18:15:57
VOUCHER REGISTER
PAGE: 3
DUE THRU: 07/10/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT DATE CHECK
GLORIA CHANG
001-3478.0--
30520 RECREATION REFUND
55.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
55.00
TOTAL DUE VENDOR
55.00
ROBYN CHANG
001-34780--
49188 RECREATION REFUND
10.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
10.00
TOTAL DUE VENDOR
10.00
CHARLES ABBOTT ASSOCIATES INC
0015510-45221--
1928 PROF.SVCS-COMM SR CNTR
186.00
001-23012--
1929 PROF.SVCS-EN 03-376
418.50
001-23012--
1931 PROF.SVCS-EN 03-362
604.50
001-23012--
1933 PROF.SVCS-EN 03-365
372.00
0015551-45223--
13108
1932 PROF.SVCS-PLAN CHECK
237.38
0015551-45223--
12972
1930 PROF.SVCS-PLAN CHECK
675.56
001-23012--
1934 PROF.SVCS-EN 03-373
69.75
0015551-45223--
12929
1920 PROF.SVCS-PLAN CHECK
127.50
001-23012--
1927 PROF.SVCS-EN 03-376
236.81
0015510-45227--
12897
1925 PROF.SVCS-INSPECTION
81.00
0015510-45227--
12927
1918 PROF.SVCS-INSPECTION
127.50
0015510-45227--
12896
1922 PROF.SVCS-INSPECTION
81.00
0015510-45227--
12971
1923 PROF.SVCS-INSPECTION
46.50
001-23012--
1935 PROF.SVCS-EN 375
634.91
0015510-45227--
1924/PO12976 PROF.SVCS-INSPECTION
93.00
0015510-45227--
13022
1921 PROF.SVCS-INSPECTION
127.50
0015510-45227--
11726
1919 PROF.SVCS-INSPECTION
186.00
0015551-45223--
12979
1926 PROF.SVCS-PLAN CHECK
157.15
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
4,462.56
TOTAL DUE VENDOR
4,462.56
EVE CHEN
001-34780--
2880 RECREATION REFUND
100.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
100.00
TOTAL DUE VENDOR
100.00
LISA CHEN
001-34780--
48025 RECREATION REFUND
37.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
37.00
TOTAL DUE VENDOR
37.00
SHERRY CHU
001-34760--
2731 RECREATION REFUND
95.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
95.00
TOTAL DUE VENDOR
95.00
CITY OF DIAMOND BAR
RUN DATE: 07/09/2003 18:15:57
VOUCHER REGISTER
PAGE: 4
DUE THRU: 07/10/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO # INVOICE DESCRIPTION
AMOUNT DATE CHECK
JAMES B CLARKE
0014030-44000--
WK 7/4 LEGISLATIVE SVCS -WK 7/4
1,160.00 07/10/2003 55081
TOTAL PREPAIDS
1,160.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
1,160.00
DON CORY
001-34780--
25426 RECREATION REFUND
5.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
5.00
TOTAL DUE VENDOR
5.00
COUNTY OF LOS ANGELES
0014090-44000--
LOCAL AGENCY FORMATN CHRG
722.56
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
722.56
TOTAL DUE VENDOR
722.56
CRRA-CALIF RESOURCE RECOVERY ASSOC
1155515-42325--
CONF REGIS -S GOMEZ
350.00
TOTAL PREPAIDS
-00
TOTAL VOUCHERS
350.00
TOTAL DUE VENDOR
350.00
DAY & NITE COPY CENTER
0014090-42110--
182790 PRINT SVCS -PRELIM BUDGET
466.59
0014090-42110--
183699 PRINT SVCS -PRELIM BUDGET
247.62
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
714.21
TOTAL DUE VENDOR
714.21
DELTA CARE PMI
001-21104--
PP 12-13 JUL 03 -DENTAL PREMIUMS
487.94
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
487.94
TOTAL DUE VENDOR
487.94
DIAMOND BAR SENIOR CITIZENS CLUB
1255215-41200-D9690402-41200
30601190805 REIMB-INS COVERAGE
268.20
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
268.20
TOTAL DUE VENDOR
268.20
DISNEY'S CALIFORNIA ADVENTURE
0015350-42410--
13092 82703 EXCURSION -DAY CAMP
2,418.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
2,418.00
TOTAL DUE VENDOR
2,418.00
DISNEYLAND
0015350-42410--
13090 72303 EXCURSION -DAY CAMP
2,418.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
2,418.00
TOTAL DUE VENDOR
2,418.00
CITY OF DIAMOND BAR
RUN DATE: 07/09/2003 18:15:57
VOUCHER REGISTER
PAGE: 5
DUE THRU: 07/10/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
.INVOICE DESCRIPTION
AMOUNT DATE CHECK
DR SUE
0015350-45300---
CONTRACT CLASS-SUMMER
30.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
30.00
TOTAL DUE VENDOR
30.00
JOE ESPONIZA
0015350-45305--
7/16/03 ENTERTAINMENT-CONCERT PK
850.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
850.00
TOTAL DUE VENDOR
850.00
FOTO EXPRESS
0014095-42110--
MAY 03 PHOTO PRINTS-COUNCIL
60.30
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
60.30
TOTAL DUE VENDOR
60.30
MICHAEL FUNG
001-34740--
2879 RECREATION REFUND
40.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
40.00
TOTAL DUE VENDOR
40.00
ROY GIRISH
001-34780--
25873 RECREATION REFUND
25.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
25.00
TOTAL DUE VENDOR
25.00
JENNIFER GONZALES
0015350-45300--
CONTRACT CLASS-SUMMER
90.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
90.00
TOTAL DUE VENDOR
90.00
GOVPARTNER
11850.98.-46235--
12938
340 CRM SYSTEM-SETUP & TRNG
15,100.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
15,100.00
TOTAL DUE VENDOR
15,100.00
HALL & FOREMAN,INC
001-23012--
1305050 PROF.SVCS-EN 03-370
1,640.00
0015510-45227--
13003
1305048 PROF.SVCS-INSPECTION
1,585.05
0015551-45223--
13030
1305050 PROF.SVCS-PLAN CHECK
421.30
0015510-45227--
13089
1305048 PROF.SVCS-INSPECTION
255.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
3,901.35
TOTAL DUE VENDOR
3,901.35
CITY OF DIAMOND BAR
RUN DATE: 07/09/2003 18:15:57
VOUCHER REGISTER
PAGE:
6
DUE THRU: 07/10/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT
DATE CHECK
JUDY HARDING
0015350-45300--
CLOWN-HERITAGE TINY TOTS
125.00
07/10/2003 55077
TOTAL PREPAIDS
125.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
125.00
HULS ENVIRONMENTAL MANAGEMENT, LLC
0015510-4424.0--
12316
2461 NPDES SVCS-JUN 03
20,347.50
1155515-44000--
12316
2459 USED OIL GRANT-JUN 03
1,537.50
1155515-44000--
12316
2460 SOLID WASTE-JUN 03
1,623.75
1155515-44000--
12316
2458 DEPT OF CON-JUN 03
243.75
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
23,752.50
TOTAL DUE VENDOR
23,752.50
JAMIE INFORZATO
001-34780--
36371 RECREATION REFUND
3.3.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
33.00
TOTAL DUE VENDOR
33.00
CARMEN IRIGOYEN
001-34780--
2533 RECREATION REFUND
67.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
67.00
TOTAL DUE VENDOR
67.00
JUDY JAN
001-34780--
2591 RECREATION REFUND
76.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
76.00
TOTAL DUE VENDOR
76.00
MARY JEFFERSON
001-34780--
25724 RECREATION REFUND
8.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
8.00
TOTAL DUE VENDOR
8.00
JOE A GONSALVES & SON INC
0014030-44000--
13254
JUL 03 LEGISLATIVE SVCS-JUL 03
3,000.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
3,000.00
TOTAL DUE VENDOR
3,000.00
SOPHIA JUANG
001-34780--
2884 RECREATION REFUND
165.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
165.00
TOTAL DUE VENDOR
165.00
CITY OF DIAMOND BAR
RUN DATE: 07/09/2003 18:15:57
VOUCHER REGISTER
PAGE: 7
DUE THRU: 07/10/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO # INVOICE DESCRIPTION
AMOUNT
DATE CHECK
JUDICIAL DATA SYSTEMS CORPORATION
0014411-45405--
3905 PARKING CITE ADMIN -MAY
03 2,390.61
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
2,390.61
TOTAL DUE VENDOR
2,390.61
AIMEE KIM
001-34780--
2686 RECREATION REFUND
400.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
400.00
TOTAL DUE VENDOR
400.00
YOOHWA KIM
001-34780--
25324 RECREATION REFUND
10.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
10.00
TOTAL DUE VENDOR
10.00
JOSEY KUNOWSKI
001-34720--
2985 RECREATION REFUND
121.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
121.00
TOTAL DUE VENDOR
121.00
LEIGHTON & ASSOCIATES, INC
001-23012--
LEI14941 PROF.SVCS-EN 03-363
947.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
947.00
TOTAL DUE VENDOR
947.00
BRENDA LEUNG
001-34780--
2587 RECREATION REFUND
59.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
59.00
TOTAL DUE VENDOR
59.00
LOS ANGELES COUNTY - MTA
1125553-45533--
630225 CITY SUBSIDY -JUNE 03
577.80
1125553-45535--
12554 630225 MTA PASSES -JUNE 03
1,306.20
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,884.00
TOTAL DUE VENDOR
1,884.00
MICHAEL MARQUEZ
001-34780--
2568 RECREATION REFUND
49.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
49.00
TOTAL DUE VENDOR
49.00
MARK MATTON
001-34780--
2756 RECREATION REFUND
59.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
59.00
TOTAL DUE VENDOR
59.00
CITY OF DIAMOND BAR
RUN DATE: 07/09/2003 18:15:57
VOUCHER REGISTER
PAGE:
8
DUE THRU: 07/10/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO # INVOICE DESCRIPTION AMOUNT
DATE CHECK
NEVIEN MILIK
001-34780--
2920 RECREATION REFUND
31.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
31.00
TOTAL DUE VENDOR
31.00
ANTHONY MORA
001-23002--
52967 PARK DEP REFUND -HERITAGE
200.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
200.00
TOTAL DUE VENDOR
200.00
JIM NGUYEN
001-34780--
2881 RECREATION REFUND
60.00
TOTAL PREPAIDS
•00
TOTAL VOUCHERS
60.00
TOTAL DUE VENDOR
60.00
MARY PACIS
001-34780--
2589 RECREATION REFUND
52.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
52.00
TOTAL DUE VENDOR
52.00
PAYROLL TRANSFER
001-10200--
PP 13/03 PAYROLL TRANSFER-03/PP 13
92,000.00
07/10/2003 PP 13/03
001-10200--
PP 14/03 PAYROLL TRANSFER-03/PP 14
97,800.00
07/10/2003 PP 14/03
TOTAL PREPAIDS
189,800.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
189,800.00
PDG AND ASSOCIATES
0015350-45300--
13222 DB0002 CNTRCT SVC -YOUTH MSTR PLN
2,470.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
2,470.00
TOTAL DUE VENDOR
2,470.00
MARIAM PETRUSZAK
001-34780--
2682 RECREATION REFUND
1,815.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,815.00
TOTAL DUE VENDOR
1,815.00
AUNDREA PHILLIPS
001-34780--
36227 RECREATION REFUND
13.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
13.00
TOTAL DUE VENDOR
13.00
ADELE PRINCE
001-34780--
2588 RECREATION REFUND
165.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
165.00
TOTAL DUE VENDOR
165.00
CITY OF DIAMOND BAR
RUN DATE: 07/09/2003 18:15:57
VOUCHER REGISTER
PAGE: 9
DUE THRU: 07/10/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION AMOUNT
DATE CHECK
R & D BLUEPRINT
0015510-42110--
3995 PRINT SVCS -PUBLIC WORKS
334.23
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
334.23
TOTAL DUE VENDOR
334.23
RALPHS GROCERY COMPANY
0015350-41200--
10253912 SUPPLIES -4TH JULY BLAST
66.08
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
66.08
TOTAL DUE VENDOR
66.08
REINBERGER PRINTWERKS
0014090-42110--
13251
12824 PRINT SVCS-ENVELPS/LABELS
355.58
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
355.58
TOTAL DUE VENDOR
355.58
KIRAN SALUJA
001-34780--
2749 RECREATION REFUND
84.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
84.00
TOTAL DUE VENDOR
84.00
JAIME SATIN
001-34780--
47793 RECREATION REFUND
50.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
SATORI
0014070-44000--
13012
EMPLMNTN SVCS -TELE -WORKS
3,218.75
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
3,218.75
TOTAL DUE VENDOR
3,218.75
WARREN SIECKE
2505510-46412-16701-46412
12662
5.113 TRFFC SGNL-DB/CLEAR CREEK
44.50
2505510-46412-14399-46412
12662
5113 TRFFC SGNL-DB/SR 57 NB
44.50
0015551-45222--
12906
5115 PROF.SVCS-TRAFFIC COUNTS
81.00
2505510-46412-16801-46412
12662
5113 TRFFC SGNL-G/SPRGS/S/GLEN
44.50
2505510-46412-17502-46412
A11735
5116 DESIGN SVC-SMMTRDGE SR/CT
162.00
2505510-46412-16601-46412
12662
5113 TRFFC SGNL-DB/SILVER HWK
44.50
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
421.00
TOTAL DUE VENDOR
421.00
SMART & FINAL
0015350-41200--
12746
SUPPLIES -4TH JULY BLAST
173.00
0015350-41200--
12746
SUPPLIES -4TH JULY BLAST
226.91
0015350-41200--
12354
91744 SUPPLIES -HERITAGE COMM CT
52.86
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
452.79
TOTAL DUE VENDOR
452.79
CITY OF DIAMOND BAR
RUN DATE: 07/09/2003 18:15:57
VOUCHER REGISTER
PAGE:
10
DUE THRU: 07/10/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION AMOUNT
DATE CHECK
SOUTHLAND SPORTS OFFICIALS
0015350-45300--
12291
OFFICIAL SVCS -6/17-6/30
852.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
852.00
TOTAL DUE VENDOR
852.00
SUBWAY
0014090-42325--
12210
6/26/03 MTG SUPPLIES -P & R COMM
46.07
0014090-42325--
7/3/03 SUPPLIES-MTG
9.58
0014090-42325--
7/1/03 SUPPLIES -COUNCIL
14.37
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
70.02
TOTAL DUE VENDOR
70.02
TANGRAM INTERIORS
0014090-46220--
13035
184027 OFFICE EQ-CONF ROOM
5,085.75
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
5,085.75
TOTAL DUE VENDOR
5,085.75
THE WEEKLY NEWS -WALNUT
0014095-42115--
4141 AD-CONCERTS/4TH JULY BLST
350.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
350.00
TOTAL DUE VENDOR
350.00
U.S. POSTMASTER
0014095-42120--
POSTAGE -CITY NEWS
3,500.00
07/10/2003 55078
0014095-42120--
POSTAGE-NEWSLTR/REC GUIDE
18,000.00
TOTAL PREPAIDS
3,500.00
TOTAL VOUCHERS
18,000.00
TOTAL DUE VENDOR
21,500.00
GAIL VAN13ROEKHUIZE
001-34780--
35849 RECREATION REFUND
55.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
55.00
TOTAL DUE VENDOR
55.00
WEST COAST ARBORISTS INC
0015558-45510--
28403 TREE WTRG-MAY 03
553.80
0015558-45510--
28352 TREE WTRG-MAY 03
553.80
0015558-45509--
12135
28575 WATERING SVCS -JUN 03
553.80
0015558-45509--
12135
28433-A TREE MAINT-MAY 03
1,505.40
0015558-45509--
12135
27974-A TREE MAINT-APR 03
868.50
0015558-45509--
12135
28100-A TREE MAINT-APR 03
5,787.90
0015558-45509--
12135
28574 TREE MAINT-JUN 03
298.20
001.5558-45509--
12135
28352 TREE PLNTG-MAY 03
745.60
0015558-45509--
12135
28403 TREE PLNTG-MAY 03
1,118.40
0015558-45509--
12135
28351-A TREE MAINT-MAY 03
1,.155.10
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
13,140.50
TOTAL DUE VENDOR
13,140.50
REPORT TOTAL PREPAIDS 384,193.45
REPORT TOTAL VOUCHERS 122,802.70
REPORT TOTAL 506,996.15
CITY OF DIAMOND BAR
RUN DATE: 07/09/2003 18:15:57
VOUCHER REGISTER
PAGE: 11
DUE THRU: 07/10/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT DATE CHECK
WEST COAST MEDIA
0014095-42115--
7042008 ADS -CONCERTS JUL 03
475.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
475.00
TOTAL DUE VENDOR
475.00
WORLD WIDE BINGO SUPPLIER
1255215-41200-1)9690402-41200
12353
1040 SUPPLIES -SR PGM
72.35
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
72.35
TOTAL DUE VENDOR
72.35
XEROX CORPORATION
0014090-42100--
12642
96433518 METER USAGE -JUNE 03
977.99
0014090-42200--
12642
96433518 BASE CHARGES -JUNE 03
368.31
0014090-42200--
12642
96211361 BASE CHARGES -MAY 03
368.31
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,714.61
TOTAL DUE VENDOR
1,714.61
ANGELA YOUNG
001-34780--
47972 RECREATION REFUND
30.DD
TOTAL PREPAIDS
.OD
TOTAL VOUCHERS
30.00
TOTAL DUE VENDOR
30.00
KIMBERLY YUEN
001-34780--
50203 RECREATION REFUND
7.50
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
7.50
TOTAL DUE VENDOR
7.50
REPORT TOTAL PREPAIDS 384,193.45
REPORT TOTAL VOUCHERS 122,802.70
REPORT TOTAL 506,996.15
Agenda # 6.4
Meeting Date: July 15, 2003
CITY COUNCIL AGENDA REPORT
TO:
Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: Approval of Voucher Registers dated July 3, 2003, and July 10, 2003 totaling
$762,244.28.
RECOMMENDATION:
Approve Voucher Registers.
FINANCIAL IMPACT:
Expenditure of - $762,244.28 in budgeted funds.
BACKGROUND:
At the September 17, 2002 City Council meeting, the City established a policy of issuing accounts
payable checks on a weekly basis with City Council ratification and approval at its next regularly
scheduled City Council meeting.
DISCUSSION:
The list of accounts payable bills, in the form of two voucher registers, were reviewed and
recommended for payment by the Finance Subcommittee. The Finance Subcommittee has reviewed
the Voucher Registers dated July 3,2003 for $255,248.13, and July 10, 2003 for $506,996.15. The
voucher registers are now being presented to the City Council for ratification and approval.
PREPARED BY:
Linda G. Magnuson
Finance Director
REVIEWED BY:
Departmen ead
Attachments: Voucher Registers - 07/03/03 and 07/10/03
Deputy City Manager
CITY OF DIAMOND BAR
INTEROFFICE MEMORANDUM
TO: Mayor Herrera and Mayor Pro Tem Huff
FROM: Linda G. Magnuson, Finance Director
SUBJECT: Voucher Register, July 3, 2003
DATE: July 3, 2003
Attached is the Voucher Register dated July 3, 2003. As requested, the Finance Department is
submitting the voucher register for the Finance Committee's review and approval prior to the
creation of the warrants. The Voucher Register will subsequently be entered on the consent
calendar for the City Council meeting on July 15, 2003.
The checks will be produced after the scheduled meeting time and any recommended changes
are made.
Please review and sign the attached.
CITY OF DIAMOND BAR
VOUCHER REGISTER APPROVAL
The attached listing of vouchers dated July 3, 2003 have been
reviewed, approved, and recommended for payment. Payments are
hereby allowed from the following funds in these amounts
FUND DESCRIPTION
PREPAID VOUCHERS
TOTAL
001. GENERAL FUND .00 153,457.72 153,457.72
112 PROP A - TRANSIT FUND .00 66,528.90 66,528.90
115 INTEGRATED WASTE MGT FUND .00 2,759.05 2,759.05
125 COM DEV BLK GRANT FUND .00 762.50 762.50
138 LLAD #38 FUND .00 6,823.29 6,823.29
139 LLAD #39 FUND .00 4,663.28 4,663.28
141 LLAD #41 FUND .00 2,243.81 2,243.81
250 CAPITAL IMPROV/PROJ FUND .00 18,009.58 18,009.58
f;;--}::Gf—:'?' rr=UF: rtL_L_ FUhJ:CiS .00 255,248.13 f c.? — —:4 i:.— . 1:.
APPROVED BY:
F'i.n:—r—ci._ L--rF—._'—.o;.
City Manager
Carol Herrera
Mayor
RoAert S.
RAW
CITY OF DIAMOND BAR
RUN DATE: 07/03/2003 11:03:18 VOUCHER REGISTER PAGE: 1
DUE THRU: 07/03/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK
ABBA CONSTRUCTION & DEVELOPMENT INC
41678 BEE REMOVED -DIST 38
245.00
1385538-42210--
0015558-45509-- 4105B BEE REMOVED-GERNSIDE 245.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 490.00
TOTAL DUE VENDOR 490.00
ADAPT CONSULTING INC
1255 PROMO ITEMS -RECYCLED 259.05
1155516 -42110 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 259.05
TOTAL DUE VENDOR 259.05
ADELPHIA
MODEM SVCS -COUNCIL 44.95
0014010-42125-CC303-42125
TOTAL PREPAIDS .00
TOTAL VOUCHERS 44.95
TOTAL DUE VENDOR 44.95
ALPERT'S PRINTING INC
25821 PRINT SVCS -BUS CARDS 59.13
0014095 -42110 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 59.13
TOTAL DUE VENDOR 59.13
AMERICAN PLANNING ASSOCIATION
083769 MEMBRSHP DUES -COMMISSION
400.00
0015210 -42315 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 400.00
TOTAL DUE VENDOR 400.00
AT&T
LONG DIST CHRGS-GENERAL
17.57
0014090-42125--
TOTALPREPAIDS .00
TOTAL VOUCHERS 17.57
TOTAL DUE VENDOR 17.57
JOHN E BISHOP
12905 CONTRACT CLASS -SPRING
1,008.00
0015350 -45300 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 1,008.00
TOTAL DUE VENDOR
1,008.00
CALIFORNIA ARBOR CARE
13145 6766 MAINT-HERITAGE PARK
686.40
0015340-42210--
TOTALPREPAIDS .00
TOTAL VOUCHERS 686.40
TOTAL DUE VENDOR
686.40
CAPRCBM
1329 MEMBRSHP DUES -COMMISSION 165.00
0015350-42315--
TOTALPREPAIDS .00
TOTAL VOUCHERS 165.00
TOTAL DUE VENDOR 165.00
CITY OF DIAMOND BAR
RUN DATE: 07/03/2003 11:03:18 VOUCHER REGISTER PAGE: 2
DUE THRU: 07/03/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK
CINTAS CORPORATION
12317 150709156 UNFRM RNTL-WK 6/23 22.38
0015310-42130--
0015310-42130-- 12317 150712901 UNFRM RNTL-WK 6/30 22.38
TOTAL PREPAIDS .00
TOTAL VOUCHERS 44.76
TOTAL DUE VENDOR 44.76
CLARION HOTEL
LEAG CONF-COUNCIL 264.00
0014010-42330-CC203-42330
TOTAL PREPAIDS .00
TOTAL VOUCHERS 264.00
TOTAL DUE VENDOR 264.00
JAMES B CLARKE
13119 6/30/03 LEGISLATIVE SVCS -WK 6/27 1,280.00
0014030 -44000 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 1,280.00
TOTAL DUE VENDOR 1,280.00
COMMERCIAL LOCK AND SECURITY SYSTEM
258215 MAINT-HERITAGE PARK 84.00
0015340 -42210 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 84.00
TOTAL DUE VENDOR 84.00
COUNTY OF LOS ANGELES RECORDER
RECORDING FEE -FPL 2002-25 25.00
001 -23010 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 25.00
TOTAL DUE VENDOR 25.00
CPRS
MEMBRSHP DUES-HENSLEY 140.00
0015350 -42315 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 140.00
TOTAL DUE VENDOR 140.00
D & J MUNICIPAL SERVICES, INC
12402 DB -BLDG 10 BLDG&SFTY SVC -6/17-6/30 18,080.21
0015220 -45201 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 18,080.21
TOTAL DUE VENDOR 18,080.21
DANONE WATERS OF NORTH AMERICA INC
12110 4870290-61 SUPPLIES -WATER MAY/JUN
0014090-41200--
0014090-42130-- 12110 4870290-61 EQ RENTAL-MAY/JUN
TOTAL PREPAIDS .00
TOTAL VOUCHERS 192.90
TOTAL DUE VENDOR 192.90
DAVID EVANS AND ASSOCIATES,INC
12801 125492 DESIGN IMPRVMT-STARSHINE 1,041.88
2505310-46415-19103-46415
TOTAL PREPAIDS .00
TOTAL VOUCHERS 1,041.88
TOTAL DUE VENDOR 1,041.88
CITY OF DIAMOND BAR
RUN DATE: 07/03/2003 11:03:18 VOUCHER REGISTER PAGE: 3
DUE THRU: 07/03/2003
PREPAID
182.40
10.50
FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK
DAY & NITE COPY CENTER
184292 PRINT SVCS -RECREATION 20.52
0015350-42110--
0015350-42110-- 184443 PRINT SVCS -RECREATION 20.98
0015510-42110-- 184413 PRINT SVCS-P/WORKS 57.96
TOTAL PREPAIDS .00
TOTAL VOUCHERS 99.46
TOTAL DUE VENDOR 99.46
DELTA DENTAL
PP 12- 13 JUL 03 -DENTAL PREMIUMS 1,276.49
001 -21104 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 1,276.49
TOTAL DUE VENDOR 1,276.49
CAROL DENNIS
12383 DBO0061703 PROF.SVCS-CNCL MTG 450.00
0014040-44000--
0015210-44000-- 13072 PC062403 PROF. SVCS-P/C,ADMIN RVW
200.00
0015210-44000-- 13072 PC061003 PROF. SVCS-P/C,ADMIN RVW
100.00
0014030-44000-- 12383 DBCF061203 PROF.SVCS-D/B FNDTN
150.00
0015510-44000-- 13072 061203 PROF.SVCS-T&T MTG 150.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 1,050.00
TOTAL DUE VENDOR 1,050.00
DIAMOND BAR CHAMBER OF COMMERCE
3030 MTG-COUNCIL 12.50
0014010-42325-CC403-42325
TOTAL PREPAIDS .00
TOTAL VOUCHERS 12.50
TOTAL DUE VENDOR 12.50
DIVERSIFIED PARATRANSIT INC
12415 DIAMOND RIDE -5/01-5/15 10,173.24
1125553 -45529 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 10,173.24
TOTAL DUE VENDOR 10,173.24
DREAM ENGINEERING INC
13151 ELECT MAINT-REAGAN PK 450.00
0015340-42210--
0015340-42210-- 13150 ELECT MAINT-HERITAGE PK 450.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 900.00
TOTAL DUE VENDOR 900.00
DRIVER ALLIANT INSURANCE SERVICES
761526 SPCL EVENT INS -CONCERT PK 387.50
0015350-45305--
0015350-45305-- 761527 SPL EVNT INS -CONCERTS PK 731.25
TOTAL PREPAIDS .00
TOTAL VOUCHERS 1,118.75
TOTAL DUE VENDOR 1,118.75
EXCEL LANDSCAPE INC
12964 44075 LANDSCAPE MAINT-DIST 38 2,360.26
1385538 -45500 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 2,360.26
TOTAL DUE VENDOR 2,360.26
i
RUN DATE: 07/03/2003 11:03:18
CITY OF DIAMOND BAR
VOUCHER REGISTER
DUE THRU: 07/03/2003
PAGE: 4
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION
AMOUNT DATE CHECK
FIRST AMERICAN REAL ESTATE SOLUTION
10784852 DATABASE MAP PROG 1,535.00
0014090-42130--
0014090-42130-- 10784675 RENTAL -ASSESSOR'S ST MAP
541.25
TOTAL PREPAIDS .00
TOTAL VOUCHERS 2,076.25
TOTAL DUE VENDOR 2,076.25
FOOTHILL TRANSIT
12552 14547 FOOTHILL PASSES -JUNE 03 8,361.80
1125553-45535--
1125553-45533-- 12552 14547 CITY SUBSIDY-JUNE 03 1,801.86
TOTAL PREPAIDS .00
TOTAL VOUCHERS 10,163.66
TOTAL DUE VENDOR 10,163.66
FRANK STEIN NOVELTY COMPANY
33464 FLAGS-SPECIAL EVENTS 364.35
0015310-46250--
TOTAL PREPAIDS .00
TOTAL VOUCHERS 364.35
TOTAL DUE VENDOR 364.35
GLOBAL STEEL PRODUCTS CORP
13215 77-3710 DOORS INSTALL-SYC CYN PK 1,992.00
2505310-46415-15700-46415
TOTAL PREPAIDS .00
TOTAL VOUCHERS 1,992.00
TOTAL DUE VENDOR 1,992.00
JESSICA HALL
CONTRACT CLASS-SPRING 167.40
0015350-45300--
TOTAL PREPAIDS .00
TOTAL VOUCHERS 167.40
TOTAL DUE VENDOR 167.40
DIANE J HASEROT
13102 CONTRACT CLASS-SPRING 330.96
0015350-45300--
TOTAL PREPAIDS .00
TOTAL VOUCHERS 330.96
TOTAL DUE VENDOR 330.96
HIRSCH & ASSOCIATES INC
13000 0001 RE#10 REIMB-SYC CYN PK 13.64
2505310-46415-15700-46415
2505310-46415-15700-46415 13000 0001 PB#14 ADA RETRO FIT-SYC CYN PK 13,500.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 13,513.64
TOTAL DUE VENDOR 13,513.64
HITT MARKING DEVICES,INC
119135 REPAIR-TIME CLOCK 217.61
0014040-41200--
TOTALPREPAIDS.00
TOTAL VOUCHERS 217.61
TOTAL DUE VENDOR 217.61
CITY OF DIAMOND BAR
RUN DATE: 07/03/2003 11:03:18 VOUCHER REGISTER PAGE: 5
DUE THRU: 07/03/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK
HOME DEPOT
8010455 SUPPLIES-DIST #39 288.51
1395539-42210--
2505310-46415-15700-46415 13244 7150059 SUPPLIES-SYC CYN PK 1,220.81
0015340-42210-- 13226 10897 CLEAN UP PROJ-SYC CYN PK 688.37
TOTAL PREPAIDS .00
TOTAL VOUCHERS 2,197.69
TOTAL DUE VENDOR 2,197.69
JAMES T HULL
12990 CONTRACT CLASS-SPRING 1,683.60
0015350-45300--
TOTAL PREPAIDS .00
TOTAL VOUCHERS 1,683.60
TOTAL DUE VENDOR 1,683.60
ICMA MEMBERSHIP RENEWALS
203807 MEMBRSHP DUES-LOWRY 984.00
0014030-42315--
TOTAL PREPAIDS .00
TOTAL VOUCHERS 984.00
TOTAL DUE VENDOR 984.00
ICMA RETIREMENT TRUST -457
PP 14 JUL 03 -PAYROLL DEDUCTIONS 19,459.82
001 -21108 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 19,459.82
TOTAL DUE VENDOR 19,459.82
INLAND EMPIRE STAGES
13117 8243 EXCRSN-FNTSY SPRNGS CSINO 954.00
0015350 -45310 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 954.00
TOTAL DUE VENDOR 954.00
INLAND VALLEY DAILY BULLETIN
142035 LEGAL AD -FPL 2003-03 117.60
001-23010--
001-23010-- 142035 LEGAL AD -FPL 2002-12 117.60
001-23010-- 206697 LEGAL AD -FPL 2003-12 166.95
001-23010-- 173247 LEGAL AD -FPL 2003-11 166.95
001-23010-- 36627 LEGAL AD -FPL 2003-17 181.65
TOTAL PREPAIDS .00
TOTAL VOUCHERS 750.75
TOTAL DUE VENDOR 750.75
KOSMONT & ASSOCIATES INC
A12758 12 PROF.SVCS-ECON DEV MAY 8,311.06
0015240 -44000 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 8,311.06
TOTAL DUE VENDOR 8,311.06
LEAGUE OF CA CITIES
03-173 MEMBERSHIP DUES -FY 03/04 1,190.00
0014090 -42315 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 1,190.00
TOTAL DUE VENDOR 1,190.00
CITY OF DIAMOND BAR
RUN DATE: 07/03/2003 11:03:18 VOUCHER REGISTER PAGE: 6
DUE THRU: 07/03/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK
LEWIS ENGRAVING INC
12319 11538 ENGRAVING SVCS -PLATES 92.01
0014090-42113--
0014090-42113-- 12319 11590 ENGRAVING SVCS -TILE 18.40
0014090-42113-- 12319 11589 ENGRAVING SVCS -TILES 18.40
0014090-42113-- 12319 11583 ENGRAVING SVCS -BADGES 56.83
TOTAL PREPAIDS .00
TOTAL VOUCHERS 185.64
TOTAL DUE VENDOR 185.64
LOS ANGELES BUSINESS JOURNAL
6/22/03 PUBLICATIONS -FY 03/04 99.95
0015210 -42320 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 99.95
TOTAL DUE VENDOR 99.95
MANAGED HEALTH NETWORK
JULY 03 JULY 03 -EAP PREMIUMS 86.95
001 -21115 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 86.95
TOTAL DUE VENDOR 86.95
MCE CORPORATION
13065 305069 RIGHT OF WAY -MAY 03 3,044.00
0015554-45522--
0015554-45502-- 12283 305069 ROAD MAINT-MAY 03 6,816.61
0015554-45506-- 12286 305069 STRIPING MAINT-MAY 03 4,990.60
TOTAL PREPAIDS .00
TOTAL VOUCHERS 14,851.21
TOTAL DUE VENDOR 14,851.21
METROLINK
12551 124307 CITY SUBSIDY -JUNE 03 9,238.40
1125553-45533--
1125553-45535-- 12551 124307 METROLINK PASSES -JUNE 03 36,953.60
TOTAL PREPAIDS .00
TOTAL VOUCHERS 46,192.00
TOTAL DUE VENDOR 46,192.00
MOONLIGHT PRESS
23163 SUPPLIES -PLANNING 119.08
0015210-41200--
0015510-42110-- 23163 SUPPLIES -PUBLIC WORKS 119.07
TOTAL PREPAIDS .00
TOTAL VOUCHERS 238.15
TOTAL DUE VENDOR 238.15
PACIFIC ATHLETIC WEAR INC
13166 21587 SUPPLIES -RECREATION 1,872.05
0015350 -41200 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 1,872.05
TOTAL DUE VENDOR 1,872.05
CITY OF DIAMOND BAR
RUN DATE: 07/03/2003 11:03:18 VOUCHER REGISTER PAGE: 7
DUE THRU: 07/03/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION
PERS RETIREMENT FUND
PP 14/03 RETIRE CONTRIB-ER 3,934.68
001-21109--
001-21109-- PP 14/03 SURVIVOR BENEFIT 38.13
001-21109-- PP 14/03 RETIRE CONTRIB-EE 5,913.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 9,885.81
TOTAL DUE VENDOR 9,885.81
POMONA UNIFIED SCHOOL DISTRICT
00376 FACILITY RNTL-MTG 5/19 105.00
0015510 -42325 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 105.00
TOTAL DUE VENDOR 105.00
PROTECTION SERVICE INDUSTRIES
12566 1394731 FIRE ALARM SVCS -HERITAGE 71.88
0015340-42210--
0015340-42210-- 12566 1406953 ALARM SVCS-SYC CYN PK 89.01
0015340-42210-- 12566 1408427 ALARM SVCS -HERITAGE PK 79.08
TOTAL PREPAIDS .00
TOTAL VOUCHERS 239.97
TOTAL DUE VENDOR 239.97
R F DICKSON COMPANY
12113 1143244 ST SWEEPING -MAY 03 7,500.00
0015554 -45501 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 7,500.00
TOTAL DUE VENDOR 7,500.00
RALPHS GROCERY COMPANY
12164 10253917 SUPPLIES -TINY TOTS 93.10
0015350-41200--
0015350-41200-- MEMO CREDIT MEMO CREDIT -24.48
0015350-41200-- 12164 10334322 SUPPLIES -DAY CAMP 17.84
TOTAL PREPAIDS .00
TOTAL VOUCHERS 86.46
TOTAL DUE VENDOR 86.46
ANN RODRIGUEZ
REFUND REFUND -PARK DEPOSIT 90.00
001 -36610 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 90.00
AMOUNT DATE CHECK
TOTAL DUE VENDOR 90.00
ROTO -ROOTER
23750 MAINT-MAPLE HILL PK 190.18
0015340-42210--
0015340-42210-- 23749 MAINT-PAUL GROW PK 179.50
TOTAL PREPAIDS .00
TOTAL VOUCHERS 369.68
TOTAL DUE VENDOR 369.68
RUN DATE: 07/03/2003 11:03:18
CITY OF DIAMOND BAR
VOUCHER REGISTER
DUE THRU: 07/03/2003
PAGE: 8
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK
SAFEWAY SIGN COMPANY
13111 48774 RESIDENTIAL ST SIGNS 4,424.35
0015554-45506--
0015554-45506-- 13111 48771 RESIDENTIAL ST SIGNS 216.50
0015554-45506-- 13111 48772 RESIDENTIAL ST SIGNS 19,685.59
TOTAL PREPAIDS .00
TOTAL VOUCHERS 24,326.44
TOTAL DUE VENDOR 24,326.44
SAN DIMAS SWIM AND RACQUET BALL CLB
62603 EXCURSION -DAY CAMP 57.00
0015350 -42410 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 57.00
TOTAL DUE VENDOR 57.00
SAN GABRIEL VALLEY TRIBUNE
87083 LEGAL AD -FPL 2003-17 154.05
001-23010--
001-23010-- 208523 LEGAL AD -FPL 2003-12 196.56
001-23010-- 202303 LEGAL AD -FPL 2002-12 139.44
001-23010-- 202303 LEGAL AD -FPL 2003-03 139.44
001-23010-- 64585 LEGAL AD -FPL 2003-11 134.55
TOTAL PREPAIDS .00
TOTAL VOUCHERS 764.04
TOTAL DUE VENDOR 764.04
SERVICE CENTER FOR INDEPENDENT LIV
A12303 9 CDBG PROGRAM -MAY 03 762.50
1255215-42355-60009802-42355
TOTAL PREPAIDS .00
TOTAL VOUCHERS 762.50
TOTAL DUE VENDOR 762.50
SKATE EXPRESS
062403 EXCURSION -DAY CAMP 304.00
0015350-42410--
0015350-45300-- CONTRACT CLASS -SPRING 108.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 412.00
TOTAL DUE VENDOR 412.00
SO CA ASSN OF GOVERNMENTS
0506-45 MEMBERSHIP DUES -FY 03/04 4,588.00
0014090 -42315 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 4,588.00
TOTAL DUE VENDOR 4,588.00
SOUTH CENTRAL COASTAL INFO CENTER
2470 RECORDS SEARCH -GRAND AVE 240.00
0015510 -41200 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 240.00
TOTAL DUE VENDOR 240.00
RUN DATE: 07/03/2003 11:03:18
FUND/SECT-ACCT-PROJECT-ACCT
SOUTHERN CALIFORNIA EDISON
1415541-42126--
1385538-42126--
1395539-42126--
0015510-42126--
0015340-42126-
SPORT SUPPLY GROUP INC
0015350-41200-
TENNIS ANYONE
0015350-45300-
TRUGREEN LANDCARE
0015340-45300--
1395539-45500--
1415541-45500--
1385538-45500-
TRUMBULL RECREATION SUPPLY
2505310-46415-15700-46415
U.S. POSTMASTER
1155515-42115-
UNITED TRAFFIC SERVICES SUPPLY
0015554-41300-
VALLEY CREST LANDSCAPE INC.
0015340-45300-
CITY OF DIAMOND BAR
VOUCHER REGISTER
DUE THRU: 07/03/2003
PAGE: 9
PREPAID
PO # INVOICE DESCRIPTION AMOUNT DATE CHECK
ELECT SVCS-DIST 41 136.41
ELECT SVCS-DIST 38 275.64
ELECT SVCS-DIST 39 265.34
ELECT SVCS-TRAFFIC CONTRL 177.97
ELECT SVCS-PARKS 4,193.21
TOTAL PREPAIDS .00
TOTAL VOUCHERS 5,048.57
TOTAL DUE VENDOR 5,048.57
13104
91198074 SUPPLIES-RECREATION 475.89
TOTAL PREPAIDS .00
TOTAL VOUCHERS 475.89
TOTAL DUE VENDOR 475.89
CONTRACT CLASS-SPRING 42.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 42.00
TOTAL DUE VENDOR 42.00
12138 1692892883 C/WIDE MAINT-PARKS MAY 5,707.98
12138 1692892883 C/WIDE MAINT-DIST 39 MAY 4,109.43
12138 1692892883 C/WIDE MAINT-DIST 41 MAY 2,107.40
12138 1692892883 C/WIDE MAINT-DIST 38 MAY 3,942.39
TOTAL PREPAIDS .00
TOTAL VOUCHERS 15,867.20
TOTAL DUE VENDOR 15,867.20
14249 MAINT-SYC CYN PK 241.25
TOTAL PREPAIDS .00
TOTAL VOUCHERS 241.25
TOTAL DUE VENDOR 241.25
PSTGE-STORM WATER CLN UP 2,500.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 2,500.00
TOTAL DUE VENDOR 2,500.00
13114 4849 SUPPLIES-ROAD MAINT 408.37
TOTAL PREPAIDS .00
TOTAL VOUCHERS 408.37
TOTAL DUE VENDOR 408.37
13001 1074994 MAINT-PARKS JUNE 03 9,847.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 9,847.00
TOTAL DUE VENDOR 9,847.00
RUN DATE: 07/03/2003 11:03:18
CITY OF DIAMOND BAR
VOUCHER REGISTER
DUE THRU: 07/03/2003
PAGE: 10
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK
VALLEY TROPHY & NAMEPLATE
11350 SUPPLIES -RECREATION 485.50
0015350-41200--
0015350-41200--
11351 SUPPLIES -RECREATION 119.08
TOTAL PREPAIDS .00
TOTAL VOUCHERS 604.58
TOTAL DUE VENDOR 604.58
VERIZON WIRELESS -LA
CELL CHRGS-COUNCIL 46.89
0014010-42125-CC203-42125
0014030-42125--
CELL CHRGS-CMGR
46.89
0014415-42125--
CELL CHRGS-V/PATROL
14.93
0014090-42125--
MEMO CREDIT -180.37
0014440-42125--
CELL CHRGS-EMERG PREP
139.43
0014090-42125--
CELL CHRGS-GENERAL
82.92
0014010-42125-CC403-4212:5 CELL CHRGS-COUNCIL 55.24
TOTAL PREPAIDS .00
TOTAL VOUCHERS 205.93
TOTAL DUE VENDOR 205.93
VISION SERVICE PLAN
PP 12-13 JULY 03 -VISION PREMIUMS
1,214.15
001 -21107 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 1,214.15
TOTAL DUE VENDOR 1,214.15
PAUL WRIGHT
12208
7/1/03 A/V SVCS-P/C,CNCL 210.00
0014090-44000--
TOTALPREPAIDS.00
TOTAL VOUCHERS 210.00
TOTAL DUE VENDOR 210.00
REPORT TOTAL PREPAIDS
.00
REPORT TOTAL VOUCHERS
255,248.13
REPORT TOTAL
255,248.13
CITY OF DIAMOND BAR
INTEROFFICE MEMORANDUM
TO: Mayor Herrera and Mayor Pro Tem Huff
FROM: Linda G. Magnuson, Finance Director
SUBJECT: Voucher Register, July 10, 2003
DATE: July 10, 2003
Attached is the Voucher Register dated July 10, 2003. As requested, the Finance Department is
submitting the voucher register for the Finance Committee's review and approval prior to the
creation of the warrants. The Voucher Register will subsequently be entered on the consent
calendar for the City Council meeting on July 15, 2003.
The checks will be produced after the scheduled meeting time and any recommended changes
are made.
Please review and sign the attached.
CITY OF DIAMOND BAR
VOUCHER REGISTER APPROVAL
The attached listing of vouchers dated July 10, 2003 have been
reviewed, approved, and recommended for payment. Payments are
hereby allowed from the following funds in these amounts
FUND DESCRIPTION
PREPAID
TOTAL
VOUCHERS
001
GENERAL FUND 209,364.45
99,383.15
308,747.60
112
PROP A - TRANSIT FUND .00
1,884.00
1,884.00
115
INTEGRATED WASTE MGT FUND
.00
3,755.00 3,755.00
118
AIR QLTY IMPR FD (AB2766) .00
15,100.00
15,100.00
125
COM DEV BLK GRANT FUND .00
340.55
340.55
250
CAPITAL IMPROV/PROJ FUND
.00
2,340.00 2,340.00
510
SELF INSURANCE FUND 174,829.00
.00 174,829.00
REPORT FOR ALL FUNDS
APPROVED BY:
Linda G. Y1Vonuson
Finance Director
Uinda C. Lowr-
City Manager.
Carol Herrera
Mayor
F-7t--_-r,-t 4.
Mayor Pro TV,
CITY OF DIAMOND BAR
RUN DATE: 07/09/2003 18:15:57 VOUCHER REGISTER PAGE: 1
DUE THRU: 07/10/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK
3 CMA
0014095-42315-
ADELPHIA
0014010-42125-CC204-42125
MEMBERSHIP DUES -M ROA 350.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 350.00
TOTAL DUE VENDOR 350.00
MODEM SVCS -COUNCIL 44.95
TOTAL PREPAIDS .00
TOTAL VOUCHERS 44.95
TOTAL DUE VENDOR 44.95
ALPERT'S PRINTING INC
0014095-42110-- 25824 PRINT SVCS -BUS CARDS 59.13
TOTAL PREPAIDS .00
TOTAL VOUCHERS 59.13
TOTAL DUE VENDOR 59.13
YOONHEUI AN
001 -34780 -
AT&T
0015310-42125-
2871 RECREATION REFUND 79.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 79.00
TOTAL DUE VENDOR 79.00
LONG DIST CHRGS 17.23
TOTAL PREPAIDS .00
TOTAL VOUCHERS 17.23
TOTAL DUE VENDOR 17.23
ATLANTIC CITY GAMES
0015350-41200-- 13258 SUPPLIES -SR CASINO NIGHT 664.4107/10/2003 55079
TOTAL PREPAIDS 664.41
TOTAL VOUCHERS .00
TOTAL DUE VENDOR 664.41
JOSEPHINE AUGELLO
001-34780-
49521 RECREATION REFUND 10.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 10.00
TOTAL DUE VENDOR 10.00
AVI - AUDIO VISUAL INNOVATIONS
2505215-46420-- 13320 A/V DEP-COM/SR CTR 2,000.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 2,000.00
TOTAL DUE VENDOR 2,000.00
SHERRY BABB
001-34780-
36690 RECREATION REFUND 18.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 18.00
TOTAL DUE VENDOR 18.00
CITY OF DIAMOND BAR
RUN DATE: 07/09/2003 18:15:57 VOUCHER REGISTER PAGE
DUE THRU: 07/10/2003
FUND/SECT-ACCT-PROJECT-ACCT
MONICA BALMELLI
001-34780-
NADINE BOLOTIN
001-34780-
BUCKBOARD CATERING
0015350-41200-
SHERRI BYNUM
001-34780--
001-34780--
001-34780--
001-34780-
CA ASSN OF CLERKS & ELECTION OFFCLS
0014040-42315-
CALIFORNIA JPIA
5104081-47200--
5104081-47200--
0014090-40083--
0014411-45401-
CAPIO
0014095-42315-
PO #
13129
INVOICE DESCRIPTION
47623 RECREATION REFUND
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
47673 RECREATION REFUND
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
SUPPLIES-CASINO NIGHT
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
27500 RECREATION REFUND
27734 RECREATION REFUND
27474 RECREATION REFUND
27660 RECREATION REFUND
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
MEMBRSHP DUE-WHTEHS/CRBBN
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
2004 ENVIRONMENTAL LBLTY
2004 GENL LIABILITY PRMRY
2004 WORKERS COMP DEPOSIT
LBLTY TRUST FUND-FY 03/04
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
MEMBERSHIP DUES -M ROA
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
PREPAID
AMOUNT DATE CHECK
40.00
.00
40.00
40.00
6.00
.00
6.00
6.00
465.04 07/10/2003 55080
465.04
.00
465.04
5.00
22.00
1.00
2.00
.00
30.00
30.00
275.00
.00
275.00
275.00
3,791.00 07/10/2003 55082
171,038.00 07/10/2003 55082
13,650.00 07/10/2003 55082
1,996.00
188,479.00
1,996.00
190,475.00
175.00
.00
175.00
175.00
CCCA
0014090-42315-- MEMBERSHIP DUES -FY 03/04 2,800.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 2,800.00
TOTAL DUE VENDOR 2,800.00
CITY OF DIAMOND BAR
PAGE: 3
RUN DATE: 07/09/2003 18:15:57
VOUCHER REGISTER
DUE THRU: 07/10/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK
GLORIA CHANG
30520 RECREATION REFUND 55.00
001 -34780 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 55.00
TOTAL DUE VENDOR 55.00
ROBYN CHANG
49188 RECREATION REFUND 10.00
001-34780--
TOTALPREPAIDS .00
TOTAL VOUCHERS 10.00
TOTAL DUE VENDOR 10.00
CHARLES ABBOTT ASSOCIATES INC
1928 PROF.SVCS-COMM SR CNTR 186.00
0015510-45221--
001-23012--
1929
PROF.SVCS-EN 03-376
418.50
001-23012--
1931
PROF.SVCS-EN 03-362
604.50
001-23012--
1933
PROF.SVCS-EN 03-365
372.00
0015551-45223--
13108
1932
PROF.SVCS-PLAN CHECK
237.38
0015551-45223--
12972
1930
PROF.SVCS-PLAN CHECK
675.56
001-23012--
1934
PROF.SVCS-EN 03-373
69.75
0015551-45223--
12929
1920
PROF.SVCS-PLAN CHECK
127.50
001-23012--
1927
PROF.SVCS-EN 03-376
236.81
0015510-45227--
12897
1925
PROF. SVCS -INSPECTION
81.00
0015510-45227--
12927
1918
PROF. SVCS -INSPECTION
127.50
0015510-45227--
12896
1922
PROF. SVCS -INSPECTION
81.00
0015510-45227--
12971
1923
PROF. SVCS -INSPECTION
46.50
001-23012--
1935
PROF.SVCS-EN 375
634.91
0015510-45227--
1924/PO12976 PROF. SVCS -INSPECTION 93.00
0015510-45227--
13022
1921
PROF. SVCS -INSPECTION
127.50
0015510-45227--
11726
1919
PROF. SVCS -INSPECTION
186.00
0015551-45223--
12979
1926
PROF.SVCS-PLAN CHECK
157.15
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
4,462.56
TOTAL
DUE VENDOR
4,462.56
EVE CHEN
2880
RECREATION
REFUND 100.00
001-34780--
TOTAL
PREPAIDS.00
TOTAL
VOUCHERS
100.00
TOTAL
DUE VENDOR
100.00
LISA CHEN
48025
RECREATION REFUND 37.00
001 -34780 --
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
37.00
TOTAL
DUE VENDOR
37.00
SHERRY CHU
2731
RECREATION
REFUND 95.00
001-34760--
TOTALPREPAIDS.00
TOTAL VOUCHERS 95.00
TOTAL DUE VENDOR 95.00
CITY OF DIAMOND BAR
RUN DATE: 07/09/2003 18:15:57 VOUCHER REGISTER PAGE: 4
DUE THRU: 07/10/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK
JAMES B CLARKE
0014030 -44000 -
DON CORY
001 -34780 -
COUNTY OF LOS ANGELES
0014090-44000-
CRRA-CALIF RESOURCE RECOVERY ASSOC
1155515 -42325 -
DAY & NITE COPY CENTER
0014090 -42110 --
0014090 -42110 -
DELTA CARE PMI
001 -21104 -
DIAMOND BAR SENIOR CITIZENS CLUB
1255215-41200-D9690402--41200
WK 7/4 LEGISLATIVE SVCS -WK 7/4 1,160.00 07/10/2003 55081
TOTAL PREPAIDS 1,160.00
TOTAL VOUCHERS .00
TOTAL DUE VENDOR 1,160.00
25426 RECREATION REFUND 5.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 5.00
TOTAL DUE VENDOR 5.00
LOCAL AGENCY FORMATN CHRG 722.56
TOTAL PREPAIDS .00
TOTAL VOUCHERS 722.56
TOTAL DUE VENDOR 722.56
CONF REGIS -S GOMEZ 350.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 350.00
TOTAL DUE VENDOR 350.00
182790 PRINT SVCS -PRELIM BUDGET 466.59
183699 PRINT SVCS -PRELIM BUDGET 247.62
TOTAL PREPAIDS .00
TOTAL VOUCHERS 714.21
TOTAL DUE VENDOR 714.21
PP 12-13 JUL 03 -DENTAL PREMIUMS 487.94
TOTAL PREPAIDS .00
TOTAL VOUCHERS 487.94
TOTAL DUE VENDOR 487.94
30601190805 REIMB-INS COVERAGE 268.20
TOTAL PREPAIDS .00
TOTAL VOUCHERS 268.20
TOTAL DUE VENDOR 268.20
DISNEY'S CALIFORNIA ADVENTURE
0015350-42410-- 13092 82703 EXCURSION -DAY CAMP 2,418.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 2,418.00
TOTAL DUE VENDOR 2,418.00
DISNEYLAND
0015350-42410-
13090 72303 EXCURSION -DAY CAMP 2,418.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 2,418.00
TOTAL DUE VENDOR 2,418.00
CITY OF DIAMOND BAR
RUN DATE: 07/09/2003 18:15:57 VOUCHER REGISTER PAGE: 5
DUE THRU: 07/10/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK
DR SUE
CONTRACT CLASS -SUMMER 30.00
0015350-45300--
TOTALPREPAIDS.00
TOTAL VOUCHERS 30.00
TOTAL DUE VENDOR 30.00
JOE ESPONIZA
7/16/03 ENTERTAINMENT -CONCERT PK 850.00
0015350 -45305 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 850.00
TOTAL DUE VENDOR 850.00
FOTO EXPRESS
MAY 03 PHOTO PRINTS -COUNCIL 60.30
0014095 -42110 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 60.30
TOTAL DUE VENDOR 60.30
MICHAEL FUNG
2879 RECREATION REFUND 40.00
001 -34740 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 40.00
TOTAL DUE VENDOR 40.00
ROY GIRISH
25873 RECREATION REFUND 25.00
001 -34780 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 25.00
TOTAL DUE VENDOR 25.00
JENNIFER GONZALES
CONTRACT CLASS -SUMMER 90.00
0015350 -45300 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 90.00
TOTAL DUE VENDOR 90.00
GOVPARTNER
12938
340 CRM SYSTEM -SETUP & TRNG 15,100.00
1185098 -46235 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 15,100.00
TOTAL DUE VENDOR 15,100.00
HALL & FOREMAN,INC
1305050 PROF.SVCS-EN 03-370 1,640.00
001-23012--
0015510-45227--
13003 1305048 PROF.SVCS-INSPECTION 1,585.05
0015551-45223--
13030 1305050 PROF.SVCS-PLAN CHECK 421.30
0015510-45227--
13089 1305048 PROF.SVCS-INSPECTION 255.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 3,901.35
TOTAL DUE VENDOR 3,901.35
CITY OF DIAMOND
BAR
RUN DATE: 07/09/2003
18:15:57 VOUCHER REGISTER PAGE: 6
DUE THRU: 07/10/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK
JUDY HARDING
CLOWN -HERITAGE TINY TOTS 125.00 07/10/2003 55077
0015350 -45300 --
TOTAL PREPAIDS 125.00
TOTAL VOUCHERS .00
TOTAL DUE VENDOR 125.00
HULS ENVIRONMENTAL MANAGEMENT, LLC
12316
2461 NPDES SVCS -JUN 03 20,347.50
0015510-44240--
1155515-44000--
12316 2459 USED OIL GRANT -JUN 03 1,537.50
1155515-44000--
12316 2460 SOLID WASTE -JUN 03 1,623.75
1155515-44000--
12316 2458 DEPT OF CON -JUN 03 243.75
TOTAL PREPAIDS .00
TOTAL VOUCHERS 23,752.50
TOTAL DUE VENDOR 23,752.50
JAMIE INFORZATO
36371 RECREATION REFUND 33.00
001 -34780 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 33.00
TOTAL DUE VENDOR 33.00
CARMEN IRIGOYEN
2533 RECREATION REFUND 67.00
001 -34780 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 67.00
TOTAL DUE VENDOR 67.00
JUDY JAN
2591 RECREATION REFUND 76.00
001 -34780 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 76.00
TOTAL DUE VENDOR 76.00
MARY JEFFERSON
25724 RECREATION REFUND 8.00
001-34780--
TOTALPREPAIDS.00
TOTAL VOUCHERS 8.00
TOTAL DUE VENDOR 8.00
JOE A GONSALVES & SON INC
13254
JUL 03 LEGISLATIVE SVCS-JUL 03 3,000.00
0014030-44000--
TOTALPREPAIDS .00
TOTAL VOUCHERS 3,000.00
TOTAL DUE VENDOR 3,000.00
SOPHIA JUANG
2884 RECREATION REFUND 165.00
001 -34780 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 165.00
TOTAL DUE VENDOR 165.00
CITY OF DIAMOND BAR
RUN DATE: 07/09/2003 18:15:57 VOUCHER REGISTER PAGE: 7
DUE THRU: 07/10/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK
JUDICIAL DATA SYSTEMS CORPORATION
0014411-45405-
AIMEE KIM
001-34780-
YOOHWA KIM
001-34780-
JOSEY KUNOWSKI
001-34720-
LEIGHTON & ASSOCIATES, INC
001 -23012 -
BRENDA LEUNG
001-34780-
3905 PARKING CITE ADMIN -MAY 03 2,390.61
TOTAL PREPAIDS .00
TOTAL VOUCHERS 2,390.61
TOTAL DUE VENDOR 2,390.61
2686 RECREATION REFUND 400.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 400.00
TOTAL DUE VENDOR 400.00
25324 RECREATION REFUND 10.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 10.00
TOTAL DUE VENDOR 10.00
2985 RECREATION REFUND 121.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 121.00
TOTAL DUE VENDOR 121.00
LEI14941 PROF.SVCS-EN 03-363 947.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 947.00
TOTAL DUE VENDOR 947.00
2587 RECREATION REFUND 59.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 59.00
TOTAL DUE VENDOR 59.00
LOS ANGELES COUNTY - MTA
1125553-45533-- 630225 CITY SUBSIDY -JUNE 03 577.80
1125553-45535-- 12554 630225 MTA PASSES -JUNE 03 1,306.20
TOTAL PREPAIDS .00
TOTAL VOUCHERS 1,884.00
TOTAL DUE VENDOR 1,884.00
MICHAEL MARQUEZ
001 -34780 -
MARK MATTON
001-34780-
2568 RECREATION REFUND 49.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 49.00
TOTAL DUE VENDOR 49.00
2756 RECREATION REFUND 59.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 59.00
TOTAL DUE VENDOR 59.00
CITY OF DIAMOND BAR
RUN DATE: 07/09/2003 18:15:57 VOUCHER REGISTER PAGE: 8
DUE THRU: 07/10/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE
DESCRIPTION AMOUNT DATE CHECK
NEVIEN MILIK
2920 RECREATION REFUND
31.00
001 -34780 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 31.00
TOTAL DUE VENDOR 31.00
ANTHONY MORA
52967 PARK DEP REFUND -HERITAGE
200.00
001 -23002 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 200.00
TOTAL DUE VENDOR 200.00
JIM NGUYEN
2881 RECREATION REFUND 60.00
001-34780--
TOTALPREPAIDS.00
TOTAL VOUCHERS 60.00
TOTAL DUE VENDOR 60.00
MARY PACIS
2589 RECREATION REFUND 52.00
001 -34780 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 52.00
TOTAL DUE VENDOR 52.00
PAYROLL TRANSFER
PP 13/03 PAYROLL TRANSFER-03/PP 13
92,000.00 07/10/2003 PP 13/03
001-10200--
001-10200-- PP 14/03 PAYROLL TRANSFER-03/PP 14
97,800.00 07/10/2003 PP 14/03
TOTAL PREPAIDS 189,800.00
TOTAL VOUCHERS .00
TOTAL DUE VENDOR 189,800.00
PDG AND ASSOCIATES
13222 DB0002 CNTRCT SVC -YOUTH MSTR PLN
2,470.00
0015350 -45300 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 2,470.00
TOTAL DUE VENDOR 2,470.00
MARIAM PETRUSZAK
2682 RECREATION REFUND
1,815.00
001 -34780 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 1,815.00
TOTAL DUE VENDOR 1,815.00
AUNDREA PHILLIPS
36227 RECREATION REFUND
13.00
001 -34780 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 13.00
TOTAL DUE VENDOR 13.00
ADELE PRINCE
2588 RECREATION REFUND
165.00
001-34780--
TOTALPREPAIDS.00
TOTAL VOUCHERS 165.00
TOTAL DUE VENDOR 165.00
CITY OF DIAMOND BAR
PAGE: 9
VOUCHER REGISTER
RUN DATE: 07/09/2003 18:15:57
DUE THRU: 07/10/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK
R & D BLUEPRINT
3995 PRINT SVCS -PUBLIC WORKS 334.23
0015510-42110--
TOTALPREPAIDS.00
TOTAL VOUCHERS 334.23
TOTAL DUE VENDOR 334.23
RALPHS GROCERY COMPANY
10253912 SUPPLIES -4TH JULY BLAST 66.08
0015350-41200--
TOTALPREPAIDS.00
TOTAL VOUCHERS 66.08
TOTAL DUE VENDOR 66.08
REINBERGER PRINTWERKS
13251 12824 PRINT SVCS- ENVELPS/LABELS 355.58
0014090 -42110 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 355.58
TOTAL DUE VENDOR 355.58
KIRAN SALUJA
2749 RECREATION REFUND 84.00
001 -34780 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 84.00
TOTAL DUE VENDOR 84.00
JAIME SATIN
47793 RECREATION REFUND 50.00
001-34780--
TOTAL PREPAIDS .00
TOTAL VOUCHERS 50.00
TOTAL DUE VENDOR 50.00
SATORI
13012 EMPLMNTN SVCS -TELE -WORKS 3,218.75
0014070 -44000 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 3,218.75
TOTAL DUE VENDOR 3,218.75
WARREN SIECKE
12662 5113 TRFFC SGNL-DB/CLEAR CREEK 44.50
2505510-46412-16701-46412
2505510-46412-14399-46412 12662 5113 TRFFC SGNL-DB/SR 57 NB 44.50
0015551-45222-- 12906 5115 PROF. SVCS -TRAFFIC COUNTS 81.00
2505510-46412-16801-46412 12662 5113 TRFFC SGNL-G/SPRGS/S/GLEN 44.50
2505510-46412-17502-46412 A11735 5116 DESIGN SVC-SMMTRDGE SR/CT 162.00
2505510-46412-16601-46412 12662 5113 TRFFC SGNL-DB/SILVER HWK 44.50
TOTAL PREPAIDS .00
TOTAL VOUCHERS 421.00
TOTAL DUE VENDOR 421.00
SMART & FINAL
12746 SUPPLIES -4TH JULY BLAST 173.00
0015350-41200--
0015350-41200-- 12746 SUPPLIES -4TH JULY BLAST 226.91
0015350-41200-- 12354 91744 SUPPLIES -HERITAGE COMM CT 52.88
TOTAL PREPAIDS .00
TOTAL VOUCHERS 452.79
TOTAL DUE VENDOR 452.79
CITY OF DIAMOND BAR
RUN DATE: 07/09/2003 18:15:57 VOUCHER REGISTER PAGE: 10
DUE THRU: 07/10/2003
PREPAID
FUND/SECT-ACCT-PROJECT--ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK
SOUTHLAND SPORTS OFFICIALS
12291 OFFICIAL SVCS -6/17-6/30 852.00
0015350 -45300 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 852.00
TOTAL DUE VENDOR 852.00
SUBWAY
12210
6/26/03 MTG SUPPLIES -P & R COMM 46.07
0014090-42325--
0014090-42325--
7/3/03 SUPPLIES-MTG 9.58
0014090-42325--
7/1/03 SUPPLIES -COUNCIL 14.37
WEST COAST ARBORISTS INC
TOTAL PREPAIDS .00
TOTAL VOUCHERS 70.02
TOTAL DUE VENDOR 70.02
TANGRAM INTERIORS
13035
184027 OFFICE EQ-CONF ROOM 5,085.75
0014090 -46220 --
TOTAL PREPAIDS .00
TOTAL VOUCHERS 5,085.75
TOTAL DUE VENDOR 5,085.75
THE WEEKLY NEWS -WALNUT
TREE WTRG-MAY 03
4141 AD-CONCERTS/4TH JULY BLST 350.00
0014095 -42115 --
U.S. POSTMASTER
TOTAL PREPAIDS .00
TOTAL VOUCHERS 350.00
TOTAL DUE VENDOR 350.00
POSTAGE -CITY NEWS 3,500.00 07/10/2003 55078
0014095-42120--
0014095-42120-- POSTAGE-NEWSLTR/REC GUIDE 18,000.00
TOTAL PREPAIDS 3,500.00
TOTAL VOUCHERS 18,000.00
TOTAL DUE VENDOR 21,500.00
GAIL VANBROEKHUIZE
35849 RECREATION REFUND 55.00
001 -34780 --
TOTAL PREPAIDS .00
4
RUN DATE: 07/09/2003 18:15:57
CITY OF DIAMOND BAR
VOUCHER REGISTER
DUE THRU: 07/10/2003
PAGE: 11
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK
WEST COAST MEDIA
0014095 -42115 -
WORLD WIDE BINGO SUPPLIER
1255215-41200-D9690402-41200
7042008 ADS -CONCERTS JUL 03 475.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 475.00
TOTAL VOUCHERS
55.00
TOTAL
DUE VENDOR 55.00
WEST COAST ARBORISTS INC
28403
TREE WTRG-MAY 03 553.80
0015558-45510--
0015558-45510--
28352
TREE WTRG-MAY 03
553.80
0015558-45509--
12135
28575
WATERING SVCS -JUN 03
553.80
0015558-45509--
12135
28433-A
TREE MAINT-MAY 03
1,505.40
0015558-45509--
12135
27974-A
TREE MAINT-APR 03
868.50
0015558-45509--
12135
28100-A
TREE MAINT-APR 03
5,787.90
0015558-45509--
12135
28574
TREE MAINT-JUN 03
298.20
0015558-45509--
12135
28352
TREE PLNTG-MAY 03
745.60
0015558-45509--
12135
28403
TREE PLNTG-MAY 03
1,118.40
0015558-45509--
12135
28351-A
TREE MAINT-MAY 03
1,155.10
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
13,140.50
TOTAL
DUE VENDOR 13,140.50
4
RUN DATE: 07/09/2003 18:15:57
CITY OF DIAMOND BAR
VOUCHER REGISTER
DUE THRU: 07/10/2003
PAGE: 11
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK
WEST COAST MEDIA
0014095 -42115 -
WORLD WIDE BINGO SUPPLIER
1255215-41200-D9690402-41200
7042008 ADS -CONCERTS JUL 03 475.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 475.00
TOTAL DUE VENDOR 475.00
12353 1040 SUPPLIES -SR PGM 72.35
TOTAL PREPAIDS .00
TOTAL VOUCHERS 72.35
TOTAL DUE VENDOR 72.35
XEROX CORPORATION
0014090-42100-- 12642 96433518 METER USAGE -JUNE 03 977.99
0014090-42200-- 12642 96433518 BASE CHARGES -JUNE 03 368.31
0014090-42200-- 12642 96211361 BASE CHARGES -MAY 03 368.31
TOTAL PREPAIDS .00
TOTAL VOUCHERS 1,714.61
TOTAL DUE VENDOR 1,714.61
ANGELA YOUNG
001 -34780 -
KIMBERLY YUEN
001-34780-
47972 RECREATION REFUND 30.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 30.00
TOTAL DUE VENDOR 30.00
50203 RECREATION REFUND 7.50
TOTAL PREPAIDS .00
TOTAL VOUCHERS 7.50
TOTAL DUE VENDOR 7.50
REPORT TOTAL PREPAIDS 384,193.45
REPORT TOTAL VOUCHERS 122,802.70
REPORT TOTAL 506,996.15
Agenda # 6.5
Meeting Date: July 15, 2003
CITY COUNCIL AGENDA REPORT
lN�RYcH����
TO: Honorable Mayor and Members o the City Council
VIA: Linda C. Lowry, City Manag
TITLE: Notice of Completion for the Traffic Signal Improvement Project at the
Intersections of Diamond Bar Boulevard/Clear Creek Canyon Drive, Diamond Bar
Boulevard/Silver Hawk Drive, Golden Springs Drive/Sylvan Glen Road, and
Diamond Bar Boulevard/SR 57 Northbound On Ramp
RECOMMENDATION:
Accept the work and authorize the City Clerk to file the proper Notice of Completion.
FINANCIAL IMPACT:
This action has no fiscal impact on the City.
BACKGROUND:
The City Council awarded a construction contract to New West Signal on October 1, 2002 in an
amount not -to -exceed $412,086.00. Furthermore, the City Council authorized a contingency amount
of $82,000.00 for project change orders to be approved by the City Manager for a total authorization
amount of $494,086.00. The Public Works Division authorized the Notice to Proceed for the project
on November 4, 2002.
DISCUSSION:
The contractor has completed all work required as part of this project in accordance with the plans
and specifications. Three (3) contract change orders were authorized that included additional traffic
signal interconnects on Diamond Bar Boulevard and Golden Springs Drive, sidewalk, signs, and
controller modem. With the change orders, the final construction contract amount is $490,218.75.
PREPARED BY:
John L. Ilasin, Assistant Engineer
REVIEWED BY:
Davi . Liu
Director of Public Works
Attachment: Notice of Completion
Date Prepared: July 8, 2003
James DeStefano
Deputy City Manager
01
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
CITY OF DIAMOND BAR
21825 E. COPLEY DRIVE
DIAMOND BAR, CALIFORNIA 91765
ATTENTION: CITY CLERK
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion.
Notice is hereby given that:
1. The undersigned is the owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter
described:
2. The full name of the owner is City of Diamond Bar
3. The full address of the owner is 21825 E. Copley Drive
Diamond Bar, CA 91765
4, The nature of the interest or estate of the owner is; "In fee"
(If other than fee, strike "In fee" and insert, for example, 'purchaser under contract of purchase," or "lessee")
5. The full names and full addresses of all persons. if any, who hold title with the undersigned as joint tenants or as tenants in common
are: NAMES ADDRESSES
6. A work of improvement on the property hereinafter described was completed on July 15, 2003 . The work done was:
Traffic Signal Improvement Proiect at the Intersections of Diamond Bar Boulevard/Clear Creek Canyon Drive Diamond
Bar Boulevard/Silver Hawk Drive, Golden Springs Drive/Sylvan Glen Road and Diamond Bar Boulevard/SR 57 On
Ramp
7. The name of the contractor, if any, for such work of improvement was New West Signal
October 30 2002
(If no contractor for work of improvement as a whole. insert "none") (Date of Contract)
S. The property on which said work of improvement was completed is in the City of Diamond Bar, County of Los Angeles. State of
California, and is described as follows Traffic signal installation and appurtenant structures at the intersections of Diamond
Bar Boulevard/Clear Creek Canyon Drive, Diamond Bar Boulevard/Silver Hawk Drive Golden Springs Drive/Sylvan
Glen Road. and Diamond Bar Boulevard/SR 57 On Ramp
9. The street address of said property is "none"
Dated:
Verification for Individual Owner
(If no street address has been officially assigned, insert "none")
CITY OF DIAMOND BAR
Signature of owner or corporate officer of owner named in paragraph 2 or his agent
VERIFICATION
I, the undersigned, say: I am the Director of Public Works the declarant of the foregoing
("resident of', "Manager of "A partner of," "Owner of: etc.)
notice of completion; I have read said notice of completion and know the contests thereof; the same is true of my own knowledge.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on 20_, at Diamond Bar California.
(Date of signature) (City where signed)
(Personal signature of the individual who is swearing that the contents of
the notice of completion are true)
Agenda # 6.5
Meeting Date: July 15, 2003
TO:
VIA:
Honorable Mayor and Members o,f the City Council
Linda C. Lowry, City Manag
TITLE: Notice of Completion for the Traff is Signal Improvement Project at the
Intersections of Diamond Bar Boulevard/Clear Creek Canyon Drive, Diamond Bar
Boulevard/Silver Hawk Drive, Golden Springs Drive/Sylvan Glen Road, and
Diamond Bar Boulevard/SR 57 Northbound On Ramp
RECOMMENDATION:
Accept the work and authorize the City Clerk to file the proper Notice of Completion.
FINANCIAL IMPACT:
This action has no fiscal impact on the City.
BACKGROUND:
The City Council awarded a construction contract to New West Signal on October 1, 2002 in an
amount not -to -exceed $412,086.00. Furthermore, the City Council authorized a contingency amount
of $82,000.00 for project change orders to be approved by the City Manager for a total authorization
amount of $494,086.00. The Public Works Division authorized the Notice to Proceed for the project
on November 4, 2002.
DISCUSSION:
The contractor has completed all work required as part of this project in accordance with the plans
and specifications. Three (3) contract change orders were authorized that included additional traffic
signal interconnects on Diamond Bar Boulevard and Golden Springs Drive, sidewalk, signs, and
controller modem. With the change orders, the final construction contract amount is $490,218.75.
PREPARED BY:
John L. Ilasin, Assistant Engineer Date Prepared: July 8, 2003
REVIEWED BY:
Davk Liu James DeStefano
Director of Public Works Deputy City Manager
Attachment: Notice of Completion
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
CITY OF DIAMOND BAR
21825 E. COPLEY DRIVE
DIAMOND BAR, CALIFORNIA 91765
ATTENTION: CITY CLERK
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion.
Notice is hereby given that:
1. The undersigned is the owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter
described:
2. The full name of the owner is City of Diamond Bar
3. The full address of the owner is 21825 E. Copley Drive
Diamond Bar, CA 91765
4. The nature of the interest or estate of the owner is; "In fee"
(If other than fee, strike "In fee" and insert, for example, "purchaser under contract of purchase," or 'lessee")
5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in
common
are: NAMES ADDRESSES
6. A work of improvement on the property hereinafter described was completed on July 15, 2003 . The work done was:
Traffic Signal Improvement Project at the Intersections of Diamond Bar Boulevard/Clear Creek Canyon Drive, Diamond
Bar Boulevard/Silver Hawk Drive, Golden Springs Drive/Sylvan Glen Road, and Diamond Bar Boulevard/SR 57 On
RBmp
7. The name of the contractor, if any, for such work of improvement was New West Signal
(If no contractor for work of improvement as a whole, insert "none")
October 30, 2002
(Date of Contract)
8. The property on which said work of improvement was completed is in the City of Diamond Bar, County of Los Angeles, State of
California, and is described as follows Traffic signal installation and appurtenant structures at the intersections of Diamond
Bar Boulevard/Clear Creek Canyon Drive, Diamond Bar Boulevard/Silver Hawk Drive, Golden Springs Drive/Sylvan
Glen Road, and Diamond Bar Boulevard/SR 57 On Ramp
9. The street address of said property is "none"
(If no street address has been officially assigned, insert "none")
CITY OF DIAMOND BAR
Dated:
Verification for Individual Owner
Signature of owner or corporate officer of owner named in paragraph 2 or his agent
VERIFICATION
I, the undersigned, say: I am the Director of Public Works the declarant of the foregoing
("resident of, "Manager of;' "A partner of," "Owner of," etc.)
notice of completion; I have read said notice of completion and know the contests thereof; the same is true of my own knowledge.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on , 20-, at Diamond Bar , California.
(Date of signature) (City where signed)
(Personal signature of the individual who is swearing that the contents of
the notice of completion are true)
Agenda # 6.6
Meeting Date: July 15, 2003
CITY COUNCIL AGENDA REPORT
1`�Y,oRioR���
reSg
TO: Honorable Mayor and Members the City Council
VIA: Linda C. Lowry, City Manag
TITLE: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
OPPOSING AB 1268 (WIGGINS) LAND USE
RECOMMENDATION:
It is recommended that the City Council adopt the Resolution.
FISCAL IMPACT:
The fiscal impact is undeterminable. Any cost could, without certainty, be recouped via the State
Mandates Claims Fund. However, the bill would require the City to expend time and resources in
order to complete land use element updates that would otherwise be unwarranted.
BACKGROUND / DISCUSSION:
Assembly Bill 1268 would require the City to update the land use element of the City's general plan to
consider the community's growth over a subsequent 20 -year period every time the element is revised
to increase the amount of land designated for residential development.
This bill would impose additional duties and costs on members of the City Council, Planning
Commission and City staff. Opposing this bill will eliminate the creation of another state -mandated
program.
AB 1268 has passed the Assembly and is now assigned to the Senate Committee on Local
Government.
Prepared by:
Clarke, Legislative Analyst
RESOLUTION NO. 2003-
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DIAMOND BAR
TO OPPOSE ASSEMBLY BILL 1268 (WIGGINS): LAND USE
WHEREAS, Assembly Bill 1268 would require the City of Diamond Bar to
update the land use element of the City's general plan to consider the
community's growth over a subsequent 20 -year period every time the element is
revised to increase the amount of land designated for residential development,
and
WHEREAS, AB 1268 would impose additional duties and costs on
members of the City Council, Planning Commission and City staff, and
WHEREAS, AB 1268 would require the City to expend time and resources
in order to complete land use element updates that would otherwise be
unwarranted, and
WHEREAS, Opposing AB 1268 will help eliminate the creation of another
state -mandated program,
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City
of Diamond Bar OPPOSES Assembly Bill 1268 (Wiggins): Land Use and directs
the following:
SECTION 1. That the City Council of the City of Diamond Bar shall adopt
the Resolution and the City Clerk shall certify to the adoption.
SECTION 2. That the City Council of the City of Diamond Bar opposes
AB 1268 (Wiggins) and urges all state elected officials to oppose AB 1268.
SECTION 3. That the Diamond Bar City staff shall fax a copy of the
above Resolution to Gonzalves & Son in order to be officially recorded with the
Senate Committee on Local Government (the bills current status) as being
opposed to AB 1268.
PASSED, APPROVED AND ADOPTED this 15th day of July, 2003.
Carol Herrera, Mayor
I, Nancy B. Whitehouse, Acting City Clerk of the City of Diamond Bar,
California do hereby certify that the foregoing Resolution was duly and regularly
passed and adopted by the City Council of the City of Diamond Bar, California, at
its regular meeting held on the day of , 2003
by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
Nancy B. Whitehouse, Acting City Clerk
Agenda # 6.6
Meeting Date: July 15 , 2003
TO:
VIA:
Honorable Mayor and Members
Linda C. Lowry, City Manag
the City Council
TITLE: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
OPPOSING AB 1268 (WIGGINS) LAND USE
RECOMMENDATION:
It is recommended that the City Council adopt the Resolution.
FISCAL IMPACT:
The fiscal impact is undeterminable. Any cost could, without certainty, be recouped via the State
Mandates Claims Fund. However, the bill would require the City to expend time and resources in
order to complete land use element updates that would otherwise be unwarranted.
BACKGROUND / DISCUSSION:
Assembly Bill 1268 would require the City to update the land use element of the City's general plan to
consider the community's growth over a subsequent 20 -year period every time the element is revised
to increase the amount of land designated for residential development.
This bill would impose additional duties and costs on members of the City Council, Planning
Commission and City staff. Opposing this bill will eliminate the creation of another state -mandated
program.
AB 1268 has passed the Assembly and is now assigned to the Senate Committee on Local
Government.
Prepared by:
Clarke, Legislative Analyst
RESOLUTION NO. 2003
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DIAMOND BAR
TO OPPOSE ASSEMBLY BILL 1268 (WIGGINS): LAND USE
WHEREAS, Assembly Bill 1268 would require the City of Diamond Bar to
update the land use element of the City's general plan to consider the
community's growth over a subsequent 20 -year period every time the element is
revised to increase the amount of land designated for residential development,
and
WHEREAS, AB 1268 would impose additional duties and costs on
members of the City Council, Planning Commission and City staff, and
WHEREAS, AB 1268 would require the City to expend time and resources
in order to complete land use element updates that would otherwise be
unwarranted, and
WHEREAS, Opposing AB 1268 will help eliminate the creation of another
state -mandated program,
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City
of Diamond Bar OPPOSES Assembly Bill 1268 (Wiggins): Land Use and directs
the following:
SECTION 1. That the City Council of the City of Diamond Bar shall adopt
the Resolution and the City Clerk shall certify to the adoption.
SECTION 2. That the City Council of the City of Diamond Bar opposes
AB 1268 (Wiggins) and urges all state elected officials to oppose AB 1268.
SECTION 3. That the Diamond Bar City staff shall fax a copy of the
above Resolution to Gonzalves & Son in order to be officially recorded with the
Senate Committee on Local Government (the bills current status) as being
opposed to AB 1268.
PASSED, APPROVED AND ADOPTED this 15th day of July, 2003.
Carol Herrera, Mayor
I, Nancy B. Whitehouse, Acting City Clerk of the City of Diamond Bar,
California do hereby certify that the foregoing Resolution was duly and regularly
passed and adopted by the City Council of the City of Diamond Bar, California, at
its regular meeting held on the day of , 2003
by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
Nancy B. Whitehouse, Acting City Clerk
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
Agenda # 6.8
Meeting Date: July 15,2003
AGENDA REPORT
TITLE:
Resolution authorizing investment of monies in the Local Agency Investment Fund and changing titles
of those authorized to make deposits and withdrawal of monies.
RECOMMENDATION:
Adopt Resolution No. 2003 — XX , Resolution authorizing investment of monies in the Local Agency
Investment Fund (LAIF).
FINANCIAL IMPACT:
None
BACKGROUND:
Since incorporation, the City of Diamond Bar has chosen LAIF as the preferred investment option for
the investment of the City's surplus funds. Each year LAIF requires that the City submit a list of the
staff authorized to deposit or withdraw monies. This year, LAIF has requested that the City submit an
updated resolution that reflects current staff member names and titles.
DISCUSSION:
On, October 1, 1996, the City Council adopted Resolution No. 96-69. This resolution authorized the
investment of funds in LAIF and stated the staff authorized to make the deposits and withdrawals.
Since that time, there have been changes in titles and names. Resolution 2003 -XX, authorizes the
investment of funds in LAIF and updates the names and titles.
PREPARED BY:
Linda G. Magnuson
REVIEWED BY:
Departm nt ead Deputy City Manager
Attachments: Resolution No. 2003 -XX
RESOLUTION NO. 2003-
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DIAMOND BAR
AUTHORIZING INVESTMENT OF MONIES
IN THE LOCAL AGENCY INVESTMENT
FUND
WHEREAS, Pursuant to Chapter 730 of the statutes of 1976 Section 16429.1 was
added to the California Government Code to create a Local Agency Investment Fund in
the State Treasury for the deposit of money of a local agency for purposes of investment
by the State Treasurer; and
WHEREAS, the City Council does hereby find that the deposit and withdrawal of
money in the Local Agency Investment Fund in accordance with the provisions of
Section 16429.1 of the Government Code for the purpose of investment as stated therein
is in the best interest of the City of Diamond Bar.
NOW THEREFORE, BE IT RESOLVED, that the City Council does hereby
authorize the deposit and withdrawal of the City of Diamond Bar monies in the Local
Agency Investment Fund in the State Treasury in accordance with the provisions of
Section 16429.1 of the Government Code for the purpose of investment as stated therein,
and verification by the State Treasurer's Office of all banking information provided in
that regard.
BE IT FUTHER RESOLVED, that the following City of Diamond Bar officers or
their successors in office shall be authorized to order the deposit or withdrawal of monies
in the Local Agency Investment Fund:
Linda C. Lowry
City Manager
Linda G. Magnuson Finance Director
Tommye Cribbins Acting Executive Asst.
Assistant City Clerk
J�n4l—
PASSED, ADOPTED AND APPROVED this da of
Y __, 2003.
I, Nancy B. Whitehouse, Acting City Clerk of the City of Diamond Bar, do hereby
certify that the forgoing Resolution was passed, adopted and approved at a regular
meeting of the City Council of the City of Diamond Bar held on the day of
2003, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAINED: COUNCILMEMBERS:
ATTEST:
Nancy B. Whitehouse, Acting City Clerk
of the City of Diamond Bar
Agenda # 6.8
Meeting Date: July 15,2003
CITY COUNCIL,. AGENDA REPORT
TO:
Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE:
Resolution authorizing investment of monies in the Local Agency Investment Fund and changing titles
of those authorized to make deposits and withdrawal of monies.
RECOMMENDATION:
Adopt Resolution No. 2003 - XX , Resolution authorizing investment of monies in the Local Agency
Investment Fund (LAIF).
FINANCIAL IMPACT:
None
BACKGROUND:
Since incorporation, the City of Diamond Bar has chosen LAIF as the preferred investment option for
the investment of the City's surplus funds. Each year LAIF requires that the City submit a list of the
staff authorized to deposit or withdraw monies. This year, LAIF has requested that the City submit an
updated resolution that reflects current staff member names and titles.
DISCUSSION:
On, October 1,1996, the City Council adopted Resolution No. 96-69. This resolution authorized the
investment of funds in LAIF and stated the staff authorized to make the deposits and withdrawals.
Since that time, there have been changes in titles and names. Resolution 2003 -XX, authorizes the
investment of funds in LAIF and updates the names and titles.
PREPARED BY:
Linda G. Magnuson
REVIEWED BY:
Departm nt ead
Deputy City Manager
Attachments: Resolution No. 2003 -XX
RESOLUTION NO. 2003
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DIAMOND BAR
AUTHORIZING INVESTMENT OF MONIES
IN THE LOCAL AGENCY INVESTMENT
FUND
WHEREAS, Pursuant to Chapter 730 of the statutes of 1976 Section 16429.1 was
added to the California Government Code to create a Local Agency Investment Fund in
the State Treasury for the deposit of money of a local agency for purposes of investment
by the State Treasurer; and
WHEREAS, the City Council does hereby find that the deposit and withdrawal of
money in the Local Agency Investment Fund in accordance with the provisions of
Section 16429.1 of the Government Code for the purpose of investment as stated therein
is in the best interest of the City of Diamond Bar.
NOW THEREFORE, BE IT RESOLVED, that the City Council does hereby
authorize the deposit and withdrawal of the City of Diamond Bar monies in the Local
Agency Investment Fund in the State Treasury in accordance with the provisions of
Section 16429.1 of the Government Code for the purpose of investment as stated therein,
and verification by the State Treasurer's Office of all banking information provided in
that regard.
BE IT FUTHER RESOLVED, that the following City of Diamond Bar officers or
their successors in office shall be authorized to order the deposit or withdrawal of monies
in the Local Agency Investment Fund:
Linda C. Lowry City Manager 12 Z
Linda G. Magnuson Finance Director —t'—
Tommye Cribbins Acting Executive Asst.
Assistant City Clerk
PASSED, ADOPTED AND APPROVED this day of , 2001
I, Nancy B. Whitehouse, Acting City Clerk of the City of Diamond Bar, do hereby
certify that the forgoing Resolution was passed, adopted and approved at a regular
meeting of the City Council of the City of Diamond Bar held on the day of
2003, by the following vote:
AYES: COUNCIL MEMBERS:
NOES : COUNCILMEMBERS
ABSENT: COUNCILMEMBERS:
ABSTAINED: COUNCILMEMBERS:
ATTEST:
Nancy B. Whitehouse, Acting City Clerk
of the City of Diamond Bar
CITY COUNCIL
Agenda # 6.9
Meeting Date: July 15, 2003
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manage
TITLE: APPROVAL OF AN ANNUAL EXTENSION OF THE AGREEMENT WITH
TENNIS ANYONE FOR RECREATIONAL TENNIS INSTRUCTION FOR
THE 2003/2004 FISCAL YEAR FOR AN AMOUNT NOT TO EXCEED
$45,000.
RECOMMENDATION: Approve the agreement extension with Tennis Anyone in an
amount not to exceed $45,000.
FINANCIAL IMPACT: Funds to pay this contract come from revenue collected from
participants who take tennis instruction classes in the City's Recreation Program. It is
estimated that about 1,250 participants will take tennis classes in the 2003/2004 Fiscal
Year, generating approximately $62,500 in revenue. A $5.00 administrative fee per
participant is deducted and retained by the City. The remaining revenue is split with the
instructor on a 70%/30% basis, with 70% going to the instructor and 30% going to the City.
With total annual estimated revenue of $62,500, approximately $40,750 will be paid to the
instructor and $21,750 will be retained by the City. These estimates are based on average
tennis class registration over the past two years. Actual revenue and instructor payments
will depend upon how many people actually register for the tennis instruction classes during
the 2003/2004 Fiscal Year.
BACKGROUND: Tennis classes are offered to the residents of Diamond Bar as part of
the City's recreation program. Group lessons are held year around on the tennis courts
located in the City's public parks. Lessons are held for various age and skill levels, from
pre-school to adult, beginning to advanced level. Classes are advertised in the City
Recreation Guide that is published on a quarterly basis. Approximately 1,250 participants
enroll in tennis instruction classes each year, generating total revenue of approximately
$62,500. In order to enroll in a tennis class, participants must provide their own tennis
racquet.
DISCUSSION: The City Council entered into a Services Agreement with Tennis Anyone
on July 1, 2002 which provides for extensions for up to five years, in one year increments.
Tennis instruction is a year around program and it is estimated that fees are expected to
total no more than $45,000 for the 2003/2004 Fiscal Year.
ATTACHMENTS:
1. Tennis Instruction Service Agreement
2. Amendment #1 to Service Agreement
Prepared by:
Christy Murphey
Community Services Coordinator
Reviewed by:
(m C re
en
'71,1anagement Analyst
Director of Community Services
James DeStefano
Deputy City Manager
TENNIS INSTRUCTION SERVICE AGREEMENT
THIS AGREEMENT is made as of July_ 1. 2002 by and between the City of Diamond Bar, a
municipal corporation ("City") and Tennis Anvone, ("Contractor").
RECITALS
A. City desires to utilize the services of Contractor as an independent contractor to provide services to City
as set forth in Exhibit "A", the City's Request for Proposals dated August 2, 2000.
B. Contractor represents that it is fully qualified to perform such tennis instruction services by virtue of its
experience and the training, education and expertise of its principals and employees.
NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions
herein contained, the parties hereto agree as follows:
1. Contractor's Services.
A. Scope of Services. The nature and scope of the specific services to be performed by
Contractor are as described in Exhibit "A" the City's request for proposals dated, August 2, 2000.
B. Level of Services/Time of Performance. The level of and time of the specific
services to be performed by Contractor are as set forth in Exhibit `B" and as supplemented in quarterly
class schedule provided by the City Manager, or his/her designee. Services commence when instructor
arrives at designated assignment site, and cease when instructor departs said site. Services do not involve
any travel or transportation whatsoever.
2. Term of Agreement. This Contract shall take effect July 1 2002, and shall continue until
June 30, 2003 unless earlier terminated pursuant to the provisions herein. By mutual agreement and
consent of City and Contractor, this agreement may be extended for up to five (5), one (1) year increments.
Conditions and fees to be negotiated at time of extension, as amended.
3. Compensation. City agrees to compensate Contractor for each service, which Contractor
performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B". Payment will
be made only after submission of proper invoices in the form specified by City. Total payment to
Contractor pursuant to this Agreement shall not exceed forty-five thousand dollars ($45,000).
4. General Terms and Conditions. In the event of any inconsistency between the provisions
of this Agreement and Contractor's proposal, the provisions of this Agreement shall control.
5. Addresses.
City: City Manager
City of Diamond Bar
21825 East Copley Drive
Diamond Bar, CA 91765-4177
6. Status as Independent Contractor.
Contractor: Bill Bush
Tennis Anyone
628 Blanchard Place, Rear
Claremont, CA 91711
A. Contractor is, and shall at all times remain as to City, a wholly independent
contractor. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City or
otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the
conduct of Contractor or any of Contractor's employees, except as set forth in this Agreement. Contractor
shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any
manner agents or employees of City.
B. Contractor agrees to pay all required taxes on amounts paid to Contractor under this
Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and
interest asserted against City by reason of the independent contractor relationship created by this
Agreement. In the event that City is audited by any Federal or State agency regarding the independent
contractor status of Contractor and the audit in any way fails to sustain the validity of a wholly independent
contractor relationship be City and Contractor, then Contractor agrees to reimburse City for all costs,
including accounting and attorney's fees, arising out of such audit and any appeals relating thereto.
C. Contractor represents that he does.not have any employees nor will he have any
employees during the term of this contract. Contractor shall fully comply with the workers' compensation
law regarding Contractor and Contractor's employees. Contractor further agrees to indemnify and hold
City harmless from any failure of Contractor to comply with applicable worker's compensation laws. City
shall have the right to offset against the amount of any fees due to Contractor under this Agreement any
amount due to City from Contractor as a result of Contractor's failure to promptly pay to City any
reimbursement or indemnification arising under this Section 6.
7. Standard of Performance. Contractor shall perform all work at the standard of care and
skill ordinarily exercised by members of the profession under similar conditions.
8. Indemnification. Contractor agrees to indemnify the City, its officers, agents, volunteers,
employees, and attorneys against, and will hold and save them and each of them harmless from, and all
actions, claims, damages to persons or property, penalties, obligations, or liabilities that may be asserted or
claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of
the acts, errors or omissions of Contractor, its agents, employees, subcontractors, or invitees, including
each person or entity responsible for the provision of services hereunder.
In the event there is more than one person or entity named in the Agreement as a Contractor, then all
obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several.
9. Insurance. Contractor shall at all times during the term of this Agreement cavy, maintain,
and keep in full force and effect, with an insurance company admitted to do business in California and
approved by the City a policy or policies of broad -form comprehensive general liability insurance with
minimum limits of $1,000,000 combined single limit coverage against any injury, death, loss or damage as
a result of wrongful or negligent acts by Contractor, its officers, employees, agents, and independent
contractors in performance of services under this Agreement. Contractor shall require contracting
instructor automobile insurance per State of California law; City, its officers, employees, attorneys, and
volunteers shall be named as additional insureds on the policy(ies) as to comprehensive general liability.
The policy(ies) as to comprehensive general liability, shall provide that they are primary, and that any
insurance maintained by the City shall be excess insurance only.
A. All insurance policies shall provide that the insurance coverage shall not be non -renewed,
canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy)
by the insurance carrier without the insurance carver giving City thirty (30) day's prior written notice
thereof.: Contractor agrees that it will not cancel, reduce or otherwise modify the insurance coverage.
B. All policies of insurance shall cover the obligations of Contractor pursuant to the terms of
this Agreement; shall be issued by an insurance company which is admitted to do business in the State of
California or which is approved in writing by the City; and shall be placed with a current A.M. Best's rating
of no less that A VII.
C. Contractor shall submit to City insurance certificates indicating compliance with the
minimum insurance policy endorsements indicating compliance with all minimum insurance requirements
above, not less that one (1) day prior to beginning of performance under this Agreement. Endorsements
shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement", or a
substantially similar form, which the City has agreed in writing to accept.
10. Conflict of Interest. Contractor covenants that it presently has no interest and shall not
acquire any interest, director or indirect, which may be affected by the services to be performed by
Contractor under this Agreement, or which would conflict in any manner with the performance of its
services hereunder. Contractor further covenants that, in performance of this Agreement, no person having
any such interest shall be employed by it. Furthermore, Contractor shall avoid the appearance of having
any interest, which would conflict in any manner with the performance of its services pursuant to this
Agreement.
11. Termination. City may terminate this Agreement with or without cause upon fifteen (15)
days' written notice to the other party. Contractor may terminate this Agreement with or without cause
upon ninety (90) days written notice to the City. The effective date of termination shall be upon the date
specified in the notice of termination. In the event of such termination, City agrees to pay Contractor for
services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving
written notice of termination, Contractor shall discontinue performing services.
12. Personnel. Contractor represents that it has, or will secure at its own expense, all personnel
required to perform the services under this Agreement. All of the services required under this Agreement
will be performed by Contractor or under it supervision, and all personnel engaged in the work shall be
qualified to perform such services. Contractor reserves the right to determine the assignment of its own
employees to the performance of Contractor's services under this Agreement, but City reserves the right,
for good cause, to require Contractor to exclude any employee from performing services on City's
premises.
13. Non -Discrimination and Equal Employment Opportunity.
A. Contractor shall not discriminate as to race, color, creed, religion, sex, marital status,
national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the
performance of its services and duties pursuant to this Agreement, and will comply with all rules and
regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the
following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for graining, including
apprenticeship.
B. Contractor will, in all solicitations or advertisements for employees placed by or on
behalf of Contractor state either that it is an equal opportunity employer or that all qualified applicants will
receive consideration for employment without regard to race, color, creed, religion, sex, marital status,
nationaLorigin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation.
C. Contractor will cause the foregoing provisions to be inserted in all subcontracts for
any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or
raw materials.
14. Assignment. Contractor shall not assign or transfer any interest in this Agreement
nor the performance of any of Contractor's obligations hereunder, without the prior written consent of City,
and any attempt by Contractor to so assign this Agreement or any rights, duties, or obligations arising
hereunder shall be void and of no effect.
15. Compliance with Laws. Contractor shall comply with all applicable laws,
ordinances, codes and regulations of the federal, state, and local governments.
lb. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more
of the conditions of performance under this Agreement shall not be a waiver of any other condition of
performance under this Agreement. In no event shall the making by City of any payment to Contractor
constitute or be construed as a waiver by City of any breach of covenant, or any default which may then
exist on the part of Contractor, and the making of any such payment by City shall in no way impair or
prejudice any right or remedy available to City with regard to such breach or default.
17. Attorney's Fees. In the event that either party to this Agreement shall commence any
legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the
prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including
reasonable attorney's fees and costs, including costs of expert witnesses and consultants.
18. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed
received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before
or during regular business hours; or (b) on the third business day following deposit in the United States
mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as
the parties may, from time to time, designate in writing pursuant to the provisions of this section.
19. Governing Law. This Contract shall be interpreted, construed and enforced in accordance
with the laws of the State of California.
20. Counterparts. This Agreement may be executed in any number of counterparts, each of
which shall be deemed to be the original, and all of which together shall constitute one and the same
instrument.
21. Entire Agreement. This Agreement, and any other documents incorporated herein by
specific reference, represents the entire and integrated agreement between Contractor and City. This
Agreement supersedes all prior oral or written negotiations, representations or agreements. This
Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by
the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid
if signed by the City Manager or the Mayor and attested by the City Clerk.
22. Exhibits. All. exhibits referred to in this Agreement are incorporated herein by this
reference.
IN WrrNESS WBEREOF, the parties have executed this Agreement as of the date first
written above.
"City"
ATTEST:
By: $�
L�nda Burgess
City Clerk
Approved as to fo
By. /
City Attorney
"CONTRACTOR"
Bill Bush, Tennis Anyone
By:
Its: Q
CITY OF DIAMOND BAR
By: 6C�-��.pl
y
Wen P. Chang
Mayor
REQUEST FOR PROPOSAL
The City of Diamond Bar is currently accepting proposals for a provider of year round
tennis instruction in the contract class program. Proposals must be submitted to the
City of Diamond Bar by Friday, August 25, 2000.
Introduction
In preparation for recreation tennis instruction, the City of Diamond Bar's Community
Services Division is seeking proposals for a provider of tennis instruction from October
1, 2000 until June 30, 2001.
Scope of Work
To be considered for the tennis instruction contract, proposals must be submitted to the
City of Diamond Bar by Friday, August 25, 2000 at 5:00 P.M. The proposal must
provide for the following equipment and services:
Minimum Requirements
Services:
• Group or class tennis instruction will be offered a minimum of five (5) days each
week of each quarter session at city owned tennis courts.
• Groups or classes will be divided and designated by age and/or skill level.
• Groups or classes will be held with minimum of four (4) participants, and a maximum
of twenty-four (24) participants per group.
• Groups or classes will be offered for adults, teens, youth, and preschool aged
children.
• Groups or classes will be held with a ratio of a maximum of eight (8) students to one
(1) instructor.
RFP Tennis Instruction Provider
August 2, 2000
Page 2
The instructional program will be managed and monitored by a tennis professional,
certified by the United States Professional Tennis Association.
The instructor will sign a contract each quarter session for the services provided. A
sample of the contract is attached to this document.
The instructor will keep in force comprehensive Personal Liability and Property
Damage Insurance with the limits of at least $1,000,000 for bodily injury or death of
any one person or for any one accident or occurrence and at least $1,000,000 for
property damage. The City of Diamond Bar; its elected officials, officers, agents or
employees will be listed as additionally insured on the policy.
Equipment:
• Instructor(s) will provide an adequate number of tennis balls required to teach each
class.
• Students will provide their own tennis racquets.
Facilities
• All instruction will take place on city owned tennis courts.
Selection Process
After the August 25, 2000 submittal deadline, a telephone interview will be conducted to
review the proposal. Selection will be made by September 8, 2000. If you have any
questions about the RFP or the selection process, please contact Kim Crews,
Community Services Specialist, at (909) 396-5695. Please submit all proposals to:
City of Diamond Bar, Community Services Department, 21660 E. Copley Drive,
Suite 100, Diamond Bar, CA, 91765.
We at Tennis Anyone believe that tennis is the greatest of all family
sports, which is why we've made such an effort to offer classes to all levels and
ages. We believe that tennis is a tanfic way to learn about one and life,
and that the lessons on the court extend far beyond the reacherof the
phalt and white lines. Tennis Anyone has green as_
past 7 years. ��O gay served the community for the
In this proposal we offer the following classes: Pee Wee Tennis Acad-
emy, Junior Tenors Academy, Advanced Junior Tennis Academy, Adult Tennis
Clinic, and Morning Ladies Tennis. Clinic.
Our stridents love participating in action packed learning drills, such as:
king of the hill, beat the coach, Olympics, team up and back, challenge courts,
and mvurrd the world Our pee weer and jwdors can hardly wait when the 4th
weekof class rolls around and we start the
candy raffle in which they have the
opportunity to win candy with tickets that they've earned throughoutheses_
sion for hard work and good behavior.
We at Tennis Anyone believe stmngly in our program and om. ability to
positively e, ffect the community in which we serve.
In order to cover our overhead, between paying coaches and on court
supplies, it is important that we obtain a 70%/30% split for revenue collected
from tennis class participants between with 70% going to Tennis Anyone
and 30% going to the City of Diamond Bar.
_ Pee Wee Tennis Academy
CIass description:
This class is designed for the little ones, eager to bat the ball amund Emphasis will be
Place on having a fun time, while learning the 4 basic strokes. foriehand, backhand, vol-
ley, and serve.
Class fee: 4 week session Class minimum: 4
1 Day per week= $37 Claes maximum: 20
2 Days per weekl.$S2 Material fee: $0
Ages: 4-7
Student must supply: Tennis Racquet
Additional class fees: none
Days class meets: Monday, Wednesd y
Class times: Mon/Wed 4:45-5:30
Section Desired Start Date Desired End Date
Days Start and Fwd Time Age
A June 24 July 17 MR'
4-45-5.30 pm d-7
B July 22 August 14 AfW „
C August 19 September 11 MW
Dates Classes not hdd, be mnse of holidays: None
Personal Information
Instructor Name: Bill Bush
Phone: Buis: (909) 625-2060 Cell: (909) 489-5238
Email: TennisNmoneAcs.com
Public number: (909) 625-2060
Address: 628 Blanchard place
City: Claremont
Zip: 91711
900[n
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Junior Tennis Academ
.Y
Class description:
The Academy is designed for stude= new to the game, as well as students at the inter-
mediate level. Students have the opportunity to Panic P ate
focus of the Junior Academy� .gym 2-4 days per week The
must pass all 3 skills test; Mn to graduate to the form On eavanced c�. nese students
irnc.
Class fee: 4 week session
1 Dory per week= $52
2 D4y5 per week=$77
3 Days per week=5102
4 Days per week=3117
Class minimum: 6
Class maximum: 26
Material fee: $D
Ages: 8-17
Student should supply: Tennis Racquet
Additional class fees: students required to buy Tennis Anyone uniform $12
Days class meets: Monday thru Thursday
Class times: MOn thru Thur 5:30-7.-00 pm
Section Desired Start Date
A June 24
B July 22
�' August 19
7A
ired End Date Days
July 18 MTM
dugmt 15 m7wln
September 12 AOWTh
Dates Classes not held, because of holidaY • s• Th' '
Thursday, July 4th
Personal Information
Start and End Time Age
i
5:30.7.•00 pm 8-17
Instructor Name: Bill Bush
Phone: Buis: (909) 625-2060
Cell: (909) 489-5238
Email: TennisNEione@r.s.com
Public number:
62S-2060
Address: 628 Blanchard place
City. Claremont
Zip:- 91711
soon
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Advanced Junior Tennis Academy
Class description:
The Advanced Academy is for juniors with extensive
experience or who have success-
fully passed all 3 Junior Academy tests. The focus of this clinic is on preparing for
competition. These shtdents will learn the finer points of the game, such as t M1,
slice, lob, drop shot, and overhead
Class fee: 4 week session Class minimum: 4
1 Day per week= $61 Class mal imum: 20
2 Days per week --$91 Material fee: So
3 Days per week=$112
Ages: 8-17
Student should supply: Tennis Racquet
Additional class fees: students required to buy Tennis Anyone un#'Orm $12
Days class meets: Monday, Tuesday, Thursday
Class times: 7:00pm-9:OOpm
Section Desired Start Date Desired End Daze Days Start and End Time ,�
A June 24 July 18 ,►�h
7_-04-9:Oo pm _I
B July 22 -August 1S
C August 19 •
September 12 A ..
Dates Classes not held, because of holidays: Thursday, July 4th
Personal Information
Instructor Name: Bill Bush
Phone: Buis: (909) 625-2060
Cell: (909) 489-5238
Email: TennisNE 1 one cs.com
Public number: (909) 625-2060
Address: 628 Blanchard Place
City: Claremont
Zip: 91 711 _.-
VOO Z
1V3 CC:TT ZOOZ/CT/90
Adult Tennis Clinic
Class description:
Adult players of all levels will benefit from our unique clinics. The Adult
Academy gives the "big kids"' an opportunity to work on improving their
skills, while getting a work out, making new friends, and having fun.. Stu-
dents will learn the basic strokes as well as training in the more advanced
areas of the game.
Class fee: 4 week session Class minimum: 6
1 Ikryper week= $61 Class maximum: 12
Material fee: $0
Ages: 18+
Student should supply: Tennis Racquet
Days class meets: Wednesday
Class times: 7:00-9: 00 pm
Suction Desired Start Date Desired End Dare
Days Start and End Time �
A June 26 ✓qty 17 W
7:00-9-o0 pm 18+
B July 24 Au
Rte' 14 Rr
August 21 September 11 W •`
M
Dates Classca not held, became of holidays: None
Personal Information
Instructor Name: Bill Bush
Phone: Buis: (909) 625-2060
Cell: (909) 489-5238
Email: TennisNElone cs.com
Public number.
625-2060
Address: 628 Blanchard place
City: Claremont-- -
zip: 91711
co o .:. _._._.,..., ...
cc:. _ rF qo
Morning Ladies Tennis Clinic
Class description:
This ladies group is designed for players of all levels_ Students will the learn the 4 ba-
sic strokes, as well as topspin, slice, over head and lob. Singles and doubles scoring
and strategy will also be covered.
Class fee: 4 week session Class minimum: 6
I Day per week= S61 Class maximum: 18
2 Dayper week- s91 Material fee: s0
Ages: 18+
Student should supply: Tennis Racquet
Days class meets: Tuesday & Thursday
Class times: 9:00-11:00 am
Section Desiredq20Saptmber
ired7End Date
Days Start and End Time Age
A JuJu?
9:00-11: 00 a7. 18+
B Ju
August I3 �^h .,
C' Aug12 7n
Dates Classes not held, because of holidays: Thursday, July 4th
Persffm�onal Information
instructor Name: Bill Bush
Phone: Buis: (909) 625-2060
Cell: (909) 489-5238
Email: TennisNElone cs.com
Public number: (909) 625-2060
Address: 628 Blanchard Place
City: Claremont
Zip: 91711
z00[n
TVd CC:TT ZOOZ/CT/90
Agenda # 6.9
Meeting Date: July 15, 2003
TO:
Honorable Mayor and Members of the City Council
VIA: Linda C
Low
Cit
Mana
e
ry,
y
9
r /1"
TITLE: APPROVAL OF AN ANNUAL EXTENSION OF THE AGREEMENT WITH
TENNIS ANYONE FOR RECREATIONAL TENNIS INSTRUCTION FOR
THE 2003/2004 FISCAL YEAR FOR AN AMOUNT NOT TO EXCEED
$45,000.
RECOMMENDATION: Approve the agreement extension with Tennis Anyone in an
amount not to exceed $45,000.
FINANCIAL IMPACT: Funds to pay this contract come from revenue collected from
participants who take tennis instruction classes in the City's Recreation Program. It is
estimated that about 1,250 participants will take tennis classes in the 2003/2004 Fiscal
Year, generating approximately $62,500 in revenue. A $5.00 administrative fee per
participant is deducted and retained by the City. The remaining revenue is split with the
instructor on a 70%/30% basis, with 70% going to the instructor and 30% going to the City.
With total annual estimated revenue of $62,500, approximately $40,750 will be paid to the
instructor and $21,750 will be retained by the City. These estimates are based on average
tennis class registration over the past two years. Actual revenue and instructor payments
will depend upon how many people actually register for the tennis instruction classes during
the 2003/2004 Fiscal Year.
BACKGROUND: Tennis classes are offered to the residents of Diamond Bar as part of
the City's recreation program. Group lessons are held year around on the tennis courts
located in the City's public parks. Lessons are held for various age and skill levels, from
pre-school to adult, beginning to advanced level. Classes are advertised in the City
Recreation Guide that is published on a quarterly basis. Approximately 1,250 participants
enroll in tennis instruction classes each year, generating total revenue of approximately
$62,500. In order to enroll in a tennis class, participants must provide their own tennis
racquet.
DISCUSSION: The City Council entered into a Services Agreement with Tennis Anyone
on July 1, 2002 which provides for extensions for up to five years, in one year increments.
Tennis instruction is a year around program and it is estimated that fees are expected to
total no more than $45,000 for the 2003/2004 Fiscal Year.
ATTACHMENTS:
1. Tennis Instruction Service Agreement
2. Amendment #1 to Service Agreement
Prepared by:
Christy Murphey
Community Services Coordinator
Reviewed by:
Bob Rose James DeStefano
Director of Community Services Deputy City Manager
TENNIS INSTRUCTION SERVICE AGREEMENT
THIS AGREEMENT is made as of July 1, 2002 by and between the City of Diamond Bar, a
municipal corporation ("City") and Tennis Anyone, ("Contractor").
RECITALS
A. City desires to utilize the services of Contractor as an independent contractor to provide services to City
as set forth in Exhibit "A", the City's Request for Proposals dated August 2, 2000.
B. Contractor represents that it is fully qualified to perform such tennis instruction services by virtue of its
experience and the training, education and expertise of its principals and employees.
NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions
herein contained, the parties hereto agree as follows:
1. Contractor's Services.
A. Scope of Services. The nature and scope of the specific services to be performed by
Contractor are as described in Exhibit "A" the City's request for proposals dated, August 2,2000.
B. Level of Services/Time of Performance. The level of and time of the specific
services to be performed by Contractor are as set forth in Exhibit "B" and as supplemented in quarterly
class schedule provided by the City Manager, or his/her designee. Services commence when instructor
arrives at designated assignment site, and cease when instructor departs said site. Services do not involve
any travel or transportation whatsoever.
2. Term of Agreement. This Contract shall take effect July 1, 2002, and shall continue until
June 30, 2003 unless earlier terminated pursuant to the provisions herein. By mutual agreement and
consent of City and Contractor, this agreement may be extended for up to five (5), one (1) year increments.
Conditions and fees to be negotiated at time of extension, as amended.
3. Compensation. City agrees to compensate Contractor for each service, which Contractor
performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B". Payment will
be made only after submission of proper invoices in the form specified by City. Total payment to
Contractor pursuant to this Agreement shall not exceed forty-five thousand dollars ($45,000).
4. General Terms and Conditions. In the event of any inconsistency between the provisions
of this Agreement and Contractor's proposal, the provisions of this Agreement shall control.
5. Addresses.
City: City Manager Contractor: Bill Bush
City of Diamond Bar Tennis Anyone
21825 East Copley Drive 628 Blanchard Place, Rear
Diamond Bar, CA 91765-4177 Claremont, CA 91711
6. Status as Independent Contractor.
A. Contractor is, and shall at all times remain as to City, a wholly independent
contractor. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City or
otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the
conduct of Contractor or any of Contractor's employees, except as set forth in this Agreement. Contractor
shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any
manner agents or employees of City.
B. Contractor agrees to pay all required taxes on amounts paid to Contractor under this
Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and
interest asserted against City by reason of the independent contractor relationship created by this
Agreement. In the event that City is audited by any Federal or State agency regarding the independent
contractor status of Contractor and the audit in any way fails to sustain the validity of a wholly independent
contractor relationship between City and Contractor, then Contractor agrees to reimburse City for all costs,
including accounting and attorney's fees, arising out of such audit and any appeals relating thereto.
C. Contractor represents that he does.not have any employees nor will he have any
employees during the term of this contract. Contractor shall fully comply with the workers' compensation
law regarding Contractor and Contractor's employees. Contractor further agrees to indemnify and hold
City harmless from any failure of Contractor to comply with applicable worker's compensation laws. City
shall have the right to offset against the amount of any fees due to Contractor under this Agreement any
amount due to City from Contractor as a result of Contractor's failure to promptly pay to City any
reimbursement or indemnification arising under this Section 6.
7. Standard of Performance. Contractor shall perform all work at the standard of care and
skill ordinarily exercised by members of the profession under similar conditions.
S. Indemnification. Contractor agrees to indemnify the City, its officers, agents, volunteers,
employees, and attorneys against, and will hold and save them and each of them harmless from, and all
actions, claims, damages to persons or property, penalties, obligations, or liabilities that may be asserted or
claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of
the acts, errors or omissions of Contractor, its agents, employees, subcontractors, or invitees, including
each person or entity responsible for the provision of services hereunder.
In the event there is more than one person or entity named in the Agreement as a Contractor, then all
obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several.
9. Insurance. Contractor shall at all times during the term of this Agreement carry, maintain,
and keep in full force and effect, with an insurance company admitted to do business in California and
approved by the City a policy or policies of broad -form comprehensive general liability insurance with
minimum limits of $1,000,000 combined single limit coverage against any injury, death, loss or damage as
a result of wrongful or negligent acts by Contractor, its officers, employees, agents, and independent
contractors in performance of services under this Agreement. Contractor shall require contracting
instructor automobile insurance per State of California law; City, its officers, employees, attorneys, and
volunteers shall be named as additional insureds on the policy(ies) as to comprehensive general liability.
The policy(ies) as to comprehensive general liability, shall provide that they are primary, and that any
insurance maintained by the City shall be excess insurance only.
A. All insurance policies shall provide that the insurance coverage shall not be non -renewed,
canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy)
by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice
thereof.: Contractor agrees that it will not cancel, reduce or otherwise modify the insurance coverage.
B. All policies of insurance shall cover the obligations of Contractor pursuant to the terms of
this Agreement; shall be issued by an insurance company which is admitted to do business in the State of
California or which is approved in writing by the City; and shall be placed with a current A.M. Best's rating
of no less that A VII.
C. Contractor shall submit to City insurance certificates indicating compliance with the
minimum insurance policy endorsements indicating compliance with all minimum insurance requirements
above, not less that one (1) day prior to beginning of performance under this Agreement. Endorsements
shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement", or a
substantially similar form, which the City has agreed in writing to accept.
10. Conflict of Interest. Contractor covenants that it presently has no interest and shall not
acquire any interest, director or indirect, which may be affected by the services to be performed by
Contractor under this Agreement, or which would conflict in any manner with the performance of its
services hereunder. Contractor further covenants that, in performance of this Agreement, no person having
any such interest shall be employed by it. Furthermore, Contractor shall avoid the appearance of having
any interest, which would conflict in any manner with the performance of its services pursuant to this
Agreement.
11. Termination. City may terminate this Agreement with or without cause upon fifteen (15)
days' written notice to the other party. Contractor may terminate this Agreement with or without cause
upon ninety (90) days written notice to the City. The effective date of termination shall be upon the date
specified in the notice of termination. In the event of such termination, City agrees to pay Contractor for
services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving
written notice of termination, Contractor shall discontinue performing services.
12. Personnel. Contractor represents that it has, or will secure at its own expense, all personnel
required to perform the services under this Agreement. All of the services required under this Agreement
will be performed by Contractor or under it supervision, and all personnel engaged in the work shall be
qualified to perform such services. Contractor reserves the right to determine the assignment of its own
employees to the performance of Contractor's services under this Agreement, but City reserves the right,
for good cause, to require Contractor to exclude any employee from performing services on City's
premises.
13.
Non -Discrimination and Equal Employment Opportunity.
A. Contractor shall not discriminate as to race, color, creed, religion, sex, marital status,
national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the
performance of its services and duties pursuant to this Agreement, and will comply with all rules and
regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the
following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for training, including
apprenticeship.
B. Contractor will, in all solicitations or advertisements for employees placed by or on
beh alf of Contractor state either that it is an equal opportunity employer or that all 'qualified applicants will
receive consideration for employment without regard to race, color, creed, religion, sex, marital status,
national -origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation.
C. Contractor will cause the foregoing provisions to be inserted in all subcontracts for
any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or
raw materials.
14. Assignment. Contractor shall not assign or transfer any interest in this Agreement
nor the performance of any of Contractor's obligations hereunder, without the prior written consent of City,
and any attempt by Contractor to so assign this Agreement or any rights, duties, or obligations arising
hereunder shall be void and of no effect.
15. Compliance with Laws. Contractor shall comply with all applicable laws,
ordinances, codes and regulations of the federal, state, and local governments.
16. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more
of the conditions of performance under this Agreement shall not be a waiver of any other condition of
performance under this Agreement. In no event shall the making by City of any payment to Contractor
constitute or be construed as a waiver by City of any breach of covenant, or any default which may then
exist on the part of Contractor, and the making of any such payment by City shall in no way impair or
prejudice any right or remedy available to City with regard to such breach or default.
17. Attorney's Fees. In the event that either party to this Agreement shall commence any
legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the
prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including
reasonable attorney's fees and costs, including costs of expert witnesses and consultants.
18. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed
received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before
or during regular business hours; or (b) on the third business day following deposit in the United States
mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as
the parties may, from time to time, designate in writing pursuant to the provisions of this section.
19. Governing Law. This Contract shall be interpreted, construed and enforced in accordance
with the laws of the State of California.
20. Counterparts. This Agreement may be executed in any number of counterparts, each of
which shall be deemed to be the original, and all of which together shall constitute one and the same
instrument.
21. Entire Agreement. This Agreement, and any other documents incorporated herein by
specific reference, represents the entire and integrated agreement between Contractor and City. This
Agreement supersedes all prior oral or written negotiations, representations or agreements. This
Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by
the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid
if signed by the City Manager or the Mayor and attested by the City Clerk.
22. Exhibits. All. exhibits referred to in this Agreement are incorporated herein by this
reference.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first
written above.
"City"
ATTEST:
B
a
CITY OF DIAMOND BAR
By: (J2
Wen P. Chang
City Clerk Mayor
"CONTRACTOR"
Bill Bush, Tennis Anyone
1
REQUEST FOR PROPOSAL
The City of Diamond Bar is currently accepting proposals for a provider of year round
tennis instruction in the contract class program. Proposals must be submitted to the
City of Diamond Bar by Friday, August 25, 2000.
Introduction
In preparation for recreation tennis instruction, the City of Diamond Bar's Community
Services Division is seeking proposals for a provider of tennis instruction from October
1, 2000 until June 30, 2001.
Scope of Work
To be considered for the tennis instruction contract, proposals must be submitted to the
City of Diamond Bar by Friday, August 25, 2000 at 5:00 P.M. The proposal must
provide for the following equipment and services:
Minimum Requirements
Services:
• Group or class tennis instruction will be offered a minimum of five (5) days each
week of each quarter session at city owned tennis courts.
• Groups or classes will be divided and designated by age and/or skill level.
• Groups or classes will be held with minimum of four (4) participants, and a maximum
of twenty-four (24) participants per group.
• Groups or classes will be offered for adults, teens, youth, and preschool aged
children.
• Groups or classes will be held with a ratio of a maximum of eight (8) students to one
(1) instructor.
RFP Tennis Instruction Provider
August 2, 2000
Page 2
• The instructional program will be managed and monitored by a tennis professional,
certified by the United States Professional Tennis Association.
• The instructor will sign a contract each quarter session for the services provided. A
sample of the contract is attached to this document.
• The instructor will keep in force comprehensive Personal Liability and Property
Damage Insurance with the limits of at least $1,000,000 for bodily injury or death of
any one person or for any one accident or occurrence and at least $1,000,000 for
property damage. The City of Diamond Bar; its elected officials, officers, agents or
employees will be listed as additionally insured on the policy.
Equipment:
• Instructor(s) will provide an adequate number of tennis balls required to teach each
class.
• Students will provide their own tennis racquets.
Facilities:
• All instruction will take place on city owned tennis courts.
Selection Process
After the August 25, 2000 submittal deadline, a telephone interview will be conducted to
review the proposal. Selection will be made by September 8, 2000. If you have any
questions about the RFP or the selection process, please contact Kim Crews,
Community Services Specialist, at (909) 396-5695. Please submit all proposals to:
City of Diamond Bar, Community Services Department, 21660 E. Copley Drive,
Suite 100, Diamond Bar, CA, 91765.
1'n this proposal we a„$er the, fivllowing classes: Pee wee Tennis Acad-
emy, Junior Tennis Acade—ry, Advanced Junior Tennis Aoademy, Adult Tennis
Clinic, acrd Mornirrgladies Tennis Clinic.
Our students love participating in action packed learning drills, such as:
king of the hill, beat the coac7— Olympics, team up and bacl— challenge courts,
and arrncrrd the world Our pee weer and jwuors cctn hanlly wait when t3—e 4th
week of class rolls ar—vund and we start the candy raff le in which they have the
opportunity to win candy with tickets that they've earned thmughorct the ses-
sion for hard work and good behavior:
Are at Tennis Anyone believe str+vngly in our program acrd our ability to
positively e, f—ect the commratity in which we serve.
In order to cover our overhead, between paying coaches and on court
supplies, it is important that we obtain a 70%/30% split for revenue collected
from tennis class participants between with 70% going to Tennis Anyone
and 30% going to the City of Diamond Bar.
. Pee Thee Tennis 14cademy
Class description:
This class is designed for the little ones, eager to bat the ball around Emphasis will be
place an having a fun time, while learning the 4 basic strokes: foriehand, backhand, vol-
ley, arld serve.
Class fee: 4 week session
1 Day per week= $3?
2 Days per week=$S2
Student most supply: Tennis Racquet
Glass minimum: 4
Class mazimnm: 20
Material fee: $0
Ages: 4-7
Section Desiured Start Datc Desired End Date Days Start and —d Time Agr
A June —4 July 17 MW 4:45-5:30 pm 4-7
B July 22 August 14 MW
C Avgus119 September 11 Mfy
Dates Classes not Leld, baeaase of holidays: None
Personal Information
Instructor Name: Bill Bush
Phone; Buis: (909) 625-2060 Cell: (909) 489-5238
Email: TennisNElone—cs.com
Public number: (909} 625-2060
Address: 628 Blanchard Place
City: Claremont
Zip; 91711,
900[—j YV3 t—C—TT ZOOZ/CT190
Junior Tennis Academy
Class description:
Ages: &17
Student should supply: Tennis .Racquet
Additional class fees: students required to buy Tennis Anyone un—orm $IZ
Days class meets: Monday thru Thursday
Class times: Mon thru Thur 5:30-7: OD pm
Section Desired Start Dste Desired End Date Days Start —md End Time Age
A June 24 July 18 M7” NTh 5:30-7:00 pm &17
B July 22 dugusr IS 1—fi'ii'Th — •�
C August 19 September 12 11-7'WTh
Dates C7asaes not held, becxasc of holidays: ?hursday, 3uly 4th
Personal Information
Instructor Name: Bill Bush
Phone: Buis: (909) 625-2060 Cell: (909) 489-5238
Email: TennisNE 1 one a—cs.com
Public number: {909) 625-2060
Address: 628 Blanchard Place
City: Claremont
Zip:- 91711
S00(—j YV— —C—TT ZOOZ/CT/90
. Advanced Junior Tennis Academy
Class description:
The Advanced Academy is for juniors with extensive experience or who have success-
fully passed all 3 Junior Academy tests. The focus of this clinic is on preparing for
competition. These students will learn the finer points of the ganse, such as topspin,
slice, lob, drop shot, and overhead
Class fee: 4 week session Gass minimum: 4
1 Day per week= $61
2 Days per week=$91
3 Days per week=$II Z
Student should supply: Tennis Racquet
Additional class fees: students required to buy Tennis Anyone uniform $1 Z
Days class meets: Monday, Tuesday, Thursday
Class times: 7:00pm-9:00pm
Section Desired Start Date Desired End Date Days Start and End Time Asc
A June 24 July 18 M7Th 7: --9:00 pm 8-17
B July Z2 Jugusr IS MTTh
C August 19 September 12 11fiTh
Dates Classes not held, because of holidays: Thtusday, July 4th
Personal Information
Instructor Name: $ill Bush
Phone: Buis: (909) 625-2060 Cell: (909) 489-5238
Email: TennisNEloneQa cs.com
Public number: (909) 625-2060
Address: 628 Blanchard Place
City: Clarcmant
Zip: 91711
Y00 — YV3 CC—Ti ZOOZ/CT/90
Adult Tennis—'linic
Class description:
Adult players of all levels will benefit from our unique clinics.7he Adult
Acardemy gives the "big kids " nn opportunity to work on improving their
skills, while getting a work out, making new friends, and having fun.. Stu-
dents will learn the basic strokes as well as training in the more advanced
areas of the game.
Class fee: 4 week session Class miaimam: 6
1 Ikry per week= $61
student should supply: Tennis—2acquet
Days class meets: Wednesday
Class times: 7: DO -9: DD pm
sect;on
D--- sic Date
Dcsired End Date
Days
Start and End Time
A June 2G July 1 ? W 7:00-9:00 p -n 18+
B July Z4 Auge' st 14 W "
C August 21 September 11 W
Datcs Classes not held, becaux of holidays: None
Personal Information
Instructor Name: Bill Bush
Phone: $uis: (909) 625-2060 Cell: (909) 489-5238
Email: Te—nnisNElone cs.com
Public number: (909) 625-2060
Address: 628 Blanchard Place
City: Clarcmontx
.Zip: 91711
cook - —:c:. _ °—;—F1g0
Morning Ladies Tennis—'linic
Class description:
This ladies getup is desibmed for players of all levels. Students will the learn the 4 ba-
sic strokes, as well as topspin, slice, over heaay and lob. Singles and doubles scoring
and strategy will also be coverred.
Class fee: 4 week session
1 Dory per week= $61
2 Day per week= $91
Student should supply: Tennis Racquet
Days class meets: Tuesday — Thursday
Class times: 9: OD -1,—: DO am
Class minimum: 6
Class maximum: 18
Material fee: SD
Age: 18+
Section Desired Start Date Desired F.nd Date Days Start and F.nd Time Age
A June 25 July 18 TTh 9:00-11:00 am 18+
B July 23 August IS TTh �•
C August 20 September 12 ?Th
Dates Classes not bead, because of holid—ya: 'Ihiusday, July 4th
Personal Information
Instructor Name: $ill Bush
Phone: Buis: (909) 625 2060 Cell: (909) 489-5238
Email: TennisNEI one@cs.com
Z00—] YV3 CC—TT ZOOZ/CT/90
Agenda # 6.10
Meeting Date: July 1 S, 2003
CITY COUNCIL 71�� AGENDA REPORT
<oHK1Sy'IC9
� 19✓
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manago'40
TITLE: Approval of Salary Increase for the City Manager
RECOMMENDATION: Approve 5% annual salary increase for the City Manager
FINANCIAL IMPACT: The increase totals $6,150 and has been included in the adopted
2003-2004 Budget.
BACKGROUND/DISCUSSION: The City Manager completed 24 months of service to
the City in May. She has received one cost of living increase of 2.5% along with rest of
the City staff on July 1, 2002.
At the June 17, 2003 City Council meeting, as a part of the Budget deliberation, the
Council approved a 5% salary increase for the City Manager but directed the increase
to be withheld "until the matter is clarified under discussion at a Special Closed
Session."
A Closed Session was held on July 1, 2003, for the Council to review the proposed
salary increase with the Council "negotiating" sub -committee comprised of Mayor
Herrera and Mayor Pro Temp Huff.
In order to amend the City Manager's salary to include the budgeted increase, it is now
necessary by separate action to approve the increase (to become effective July 1,
2003) due to the earlier condition placed by Council action.
Agenda # 6.10
Meeting Date: July 15, 2003
CITY COUNCIL AGENDA REPORT
TO:
Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manag
TITLE: Approval of Salary Increase for the City Manager
RECOMMENDATION: Approve 5% annual salary increase for the City Manager
FINANCIAL IMPACT: The increase totals $6,150 and has been included in the adopted
2003-2004 Budget.
BACKGROUND/DISCUSSION: The City Manager completed 24 months of service to
the City in May. She has received one cost of living increase of 2.5% along with rest of
the City staff on July 1, 2002.
At the June 17, 2003 City Council meeting, as a part of the Budget deliberation, the
Council approved a 5% salary increase for the City Manager but directed the increase
to be withheld "until the matter is clarified under discussion at a Special Closed
Session."
A Closed Session was held on July 1, 2003, for the Council to review the proposed
salary increase with the Council "negotiating" sub -committee comprised of Mayor
Herrera and Mayor Pro Temp Huff.
In order to amend the City Manager's salary to include the budgeted increase, it is now
necessary by separate action to approve the increase (to become effective July 1,
2003) due to the earlier condition placed by Council action.
Agenda #
Meeting Date:
6.11
July 1, 2003
CITY COUNCIL \ AGENDA REPORT
\\ ltJgs
TO: Honorable Mayor and Members of a City Council
VIA: Linda C. Lowry, City Manager
TITLE: Revised Treasurer's Statements — January 31, 2003 through May 31, 2003
RECOMMENDATION:
Approve the January through May 2003, Revised Treasurer's Statement.
FINANCIAL IMPACT:
No Fiscal Impact
BACKGROUND:
Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City
Council's review and approval. This statement shows the cash balances for the various funds, with a
breakdown of bank account balances, investment account balances and the effective yield earned
from investments.
In December, 2002, the City issued lease revenue bonds through the Public Financing Authority. At
that time the City Treasurer's statements started including the funds of the Public Financing Authority.
A review of the records of the bond issue detected that there were various errors made in the
reporting of these funds. The errors were of a timing and classification nature and as such there is no
overall difference in the total amount of funds reported (see the attached comparison of original vs.
revised). The accompanying revised treasurer's statements more accurately reflect the activities of
the Public Financing Authority Funds.
PREPARED BY:
Linda G. Magnuson, Finance Director
Depart Wt Head
Attachments:
Treasurer's Statement
Deputy Zi0manager
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CITY OF DIAMOND BAR
TREASURER'S MONTHLY CASH STATEMENT
May 31, 2003
BEGINNING TRANSFERS ENDING
BALANCE RECEIPTS DISBURSEMENTS IN (OUT) BALANCE
GENERAL FUND
$22,993,108.89
$1,164,922.33
$1,095,703.46
$23,062.327.76
LIBRARY SERVICES FUND
81,642.73
500.00
505.94
81,136.79
COMMUNITY ORG SUPPORT FD
(11,754.00)
LOCAL AGENCY INVESTMENT FD
250.00
(12,004.00)
GAS TAX FUND
(103,329.61)
87,370.54
0.00
(15,959.07)
TRANSIT TX (PROP A) FD
1,390,030.89
102 198.15
96,965.73
1.395,263.31
TRANSIT TX (PROP C) FD
1,271,532.14
51.533.03
1,323,065.17
ISTEA Fund
752,129.87
752,129.87
INTEGRATED WASTE MGT FD
555,096.52
3,910.10
11,329.88
547,676.74
AB2928-TR CONGESTION RELIEF FD
255,366.26
255,366.26
AIR QUAUTY IMPRVMNT FD
168,028.62
190.63
167,837.99
PARK & FACILITIES DEVEL. FD
2,447,481.67
2,447,481.67
COM DEV BLOCK GRANT FD
(120,806.77)
101,936.00
8,365.46
(27,236.23)
CITIZENS OPT -PUBLIC SAFETY FD
277,351.42
5,164.70
272,186.72
NARCOTICS ASSET SEIZURE FD
307,289.72
307,289.72
CA LAW ENFORCEMENT EQUIP PRGM
84,271.46
84,271.46
LANDSCAPE DIST #38 FD
548,230.41
31,176.21
21,757.95
557,648.67
LANDSCAPE DIST #39 FD
284,938.61
19,831.32
8,170.71
296,599.22
LANDSCAPE DIST #41 FD
413,175.78
14,455.23
6.128.66
421,502.35
GRAND AV CONST FUND
128,201.78
128,201.78
CAP IMPROVEMENT PRJ FD
(1,024,952.70)
986,318.63
(2,011,271.33)
SELF INSURANCE FUND
1,150,992.07
1,150,992.07
EQUIPMENT REPLACEMENT FUND
166,392.69
166,392.69
COMPUTER REPLACEMENT FUND
(3,160.61)
1,483.44
(4,644.05)
PUBLIC FINANCING AUTHORITY FUND
9,449,845.92
632.03
26,329.77
9,424,148.18
TOTALS
$41,461,103.76
$1,577,964.94
$2,268,664.96
$0.00 $40,770,403.74
SUMMARY OF CASH:
DEMAND DEPOSITS: GENERAL ACCOUNT
$207,839.79
PAYROLL ACCOUNT
10,598.37
CHANGE FUND
250.00
PETTY CASH ACCOUNT
500.00
TOTAL DEMAND DEPOSITS
$219,188.16
INVESTMENTS: US TREASURY Money Market Acct.
$59.346.23
LOCAL AGENCY INVESTMENT FD
31,067,721.17
31,127,067.40
CASH WITH FISCAL AGENT: US TREASURY Money Market Account
$662,169.20
LOCAL AGENCY INVESTMENT FD
8,761,978.98
(Bond Proceeds Account)
9,424,148.18
TOTAL CASH
$40,770,403.74
Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. There are two LAIF accounts set up
The regular account's funds are available for withdrawal within 24 hour. The LAIF Bond Proceeds account's withdrawals require 30
days notice.
As a secondary investment option, the City maintains the US Treasury Sweep Accounts with Wells Fargo and the City's Fiscal Agent,
Union Bank of California. Any excess funds are "swept" on a daily basis from the City's bank accounts and are invested overnight in a
pool of US Treasury Notes. Interest is credited to the City's bank accounts on a monthly basis.
L.A.I.F - Effective Yield - May 2003
Wells Fargo Money Mkt -Effective Yield - May 2003
Union Bank Money Mkt - Effective Yield - May. 2003
1.769%
0.584%
1.010%
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The above summary provides sufficient cash flow liquidity to meet the next six month's
estima expenditures'
Linda C. Lowry, Treasurer
CITY OF DIAMOND BAR
TREASURER'S MONTHLY CASH STATEMENI
April 30, 2003
BEGINNING TRANSFERS ENDING
BALANCE RECEIPTS DISBURSEMENTS IN (OUT) BALANCE
GENERAL FUND
$21,335,509.05
$2,636,084.52
$978,484.68
$22,993,108.89
LIBRARY SERVICES FUND
81,781.52
381.44
520.23
81,642.73
COMMUNITY ORG SUPPORT FD
(10,504.00)
0.00
1,250.00
(11,754.00)
GAS TAX FUND
(262,503.22)
159,173.61
0.00
(103,329.61)
TRANSIT TX (PROP A) FD
1,283,498.31
184,087.22
77,554.64
1,390,030.89
TRANSIT TX (PROP C) FD
1,177,376.51
94,155.63
0.00
1,271,532.14
ISTEA Fund
574,605.35
177,524.52
0.00
752,129.87
INTEGRATED WASTE MGT FD
517,800.54
45,753.42
8,457.44
555,096.52
AB2928-TR CONGESTION RELIEF FD
208,787.06
46,579.20
0.00
255,366.26
AIR QUALITY IMPRVMNT FD
198,608.99
1,014.63
31,595.00
168,028,62
PARK & FACILITIES DEVEL. FD
2,438,623.89
8,857.78
0.00
2,447,481.67
COM DEV BLOCK GRANT FD
(327,007.77)
223,581.00
17,380.00
(120,806.77)
CITIZENS OPT -PUBLIC SAFETY FD
284,462.94
1,489.79
8,601.31
277,351.42
NARCOTICS ASSET SEIZURE FD
305,878.12
1,411.60
0.00
307,289.72
CA LAW ENFORCEMENT EQUIP PRGN
83,884.38
387.08
0.00
84,271.46
LANDSCAPE DIST #38 FD
479,309.68
81,688.70
12,767.97
548,230.41
LANDSCAPE DIST #39 FD
239,643.68
49,342.52
4,047.59
284,938.61
LANDSCAPE DIST #41 FD
379,177.46
37,713.06
3,714.74
413,175.78
GRAND AV CONST FUND
128,201.78
0.00
0.00
128,201.78
CAP IMPROVEMENT PRJ FD
(2,224,142.24)
240,000.00
241,962.48
1,201,152,02 (1,024,952.70)
SELF INSURANCE FUND
1,145,695.46
5,296.61
0.00
1,150,992.07
EQUIPMENT REPLACEMENT FUND
165,628.33
764.36
0.00
166,392.69
COMPUTER REPLACEMENT FUND
(3,071.84)
0.00
88.77
(3,160.61)
PUBLIC FINANCING AUTHORITY FUND
10,616,570.57
49,012.17
14,584.80
(1,201,152.02) 9,449,845.92
TOTALS
$38,817,814.55
$4,044,298.86
$1,401,009.65
$0.00 $41,461,103.76
SUMMARY OF CASH:
DEMAND DEPOSITS: GENERAL ACCOUNT ($156,329.52)
PAYROLL ACCOUNT 10,538.18
CHANGE FUND 250.00
PETTY CASH ACCOUNT 500.00
TOTAL DEMAND DEPOSITS ($145,041.34)
INVESTMENTS: US TREASURY Money Market Acct. $1,888,578.01
LOCAL AGENCY INVESTMENT FD 30,267,721.17
32,156,299.18
CASH WITH FISCAL AGENT: US TREASURY Money Market Account $687,866.94
LOCAL AGENCY INVESTMENT FD 8,761,978.98
(Bond Proceeds Account)
9,449,845.92
TOTAL CASH $41,461,103.76
Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. There are two LAIF accounts set
up. The regular account's funds are available for withdrawal within 24 hous. The LAIF Bond Proceeds account's withdrawals require
30 days notice.
As a secondary investment option, the City maintains the US Treasury Sweep Accounts with Wells Fargo and the City's Fiscal Agent,
Union Bank of California. Any excess funds are "swept" on a dally basis from the City's bank accounts and are invested overnight in
a pool of US Treasury Notes. Interest is credited to the City's bank accounts on a monthly basis.
L.A.I.F - Effective Yield - April 2003
Wells Fargo Money Mkt -Effective Yield - April 2003
Union Bank Money Mkt - Effective Yield - April. 2003
1.858%
0.608%
1.130%
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The above summary provides sufficient cash flow liquidity to meet the next six month's
estimat expenditures.
Linda C. Lowry, Treasurer
CITY OF DIAMOND BAR
TREASURER'S MONTHLY CASH STATEMENT
March 31, 2003
Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. There are two LAIF accounts set up
The regular account's funds are available for withdrawal within 24 hous. The LAIF Bond Proceeds account's withdrawals require 30
days notice.
As a secondary investment option, the City maintains the US Treasury Sweep Accounts with Wells Fargo and the City's Fiscal Agent,
Union Bank of California. Any excess funds are "swept" on a daily basis from the City's bank accounts and are invested overnight in a
pool of US Treasury Notes. Interest is credited to the City's bank accounts on a monthly basis.
L.A.I.F - Effective Yield - March 2003
Wells Fargo Money Mkt -Effective Yield - March, 2003
Union Bank Money Mkt - Effective Yield - March. 2003
1.904%
0.650%
1.150%
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The above summary provides sufficient cash flow liquidity to meet the next six month's
estimate xpenditures.
Linda C. Lowry, Treasurer
BEGINNING
TRANSFERS
ENDING
BALANCE RECEIPTS
DISBURSEMENTS
IN (OUT)
BALANCE
GENERAL FUND
$22,130,322.73 $517,482.95
$1,265,000.03
($47,296.60)
$21,335.509.05
LIBRARY SERVICES FUND
82383.52
602.00
81,781.52
COMMUNITY ORG SUPPORT FD
(9,904.00)
600.00
(10.504.00)
GAS TAX FUND
(167,444.61) 85,205.58
(180,264.19)
(262,50322)
TRANSIT TX (PROP A) FD
1,317,349.28 103,218.38
137,069.35
1,283,498.31
TRANSIT TX (PROP C) FD
1,473,851.57 62,448.77
(358,923.83)
1,177,376.51
ISTEA Fund
574,605.35
574,605.35
INTEGRATED WASTE MGT FD
526,997.24 3.00
9,199.70
517,800.54
AB2928-TR CONGESTION RELIEF FD
222,088.52
(13,301.46)
208,787.06
AIR QUALITY IMPRVMNT FD
218,570.43 15,711.45
35,672.89
198,608.99
PARK & FACILITIES DEVEL FD
1,815,414.80
623,209.09
2,438,623.89
COM DEV BLOCK GRANT FD
(23,985.03) 4,665.00
1Q930.01
(296.757.73)
(327,007.77)
CITIZENS OPT -PUBLIC SAFETY FD
311,726.79
27,263.85
284,462.94
NARCOTICS ASSET SEIZURE FD
305,878.12
305,878.12
CA LAW ENFORCEMENT EQUIP PRGM
83,884.38
83.884.38
LANDSCAPE DIST #38 FD
490.183.81
10,424.13
(450.00)
479,309.68
LANDSCAPE DIST #39 FD
249,114.64
9,470.96
239,643.68
LANDSCAPE DIST #41 FD
401,603.84
4,759.43
(17,666.95)
379,177.46
GRAND AV CONST FUND
131,900.28
(3,698.50)
128,201.78
CAP IMPROVEMENT PRJ FD
(1,835,673.76)
683,618.65
295,150.17
(2,224,142.24)
SELF INSURANCE FUND
1,147,279.46
1,584.00
1,145,695.46
EQUIPMENT REPLACEMENT FUND
165,628.33
165,628.33
COMPUTER REPLACEMENT FUND
(3,071.84)
(3,071.64)
PUBLIC FINANCING AUTHORITY FUND
10,639,855.10 633.64
23,918.17
10,616,570.57
TOTALS
$40,248,558.95 $789,368.77
$2,220,113.17
$0.00
$38,817,814.55
SUMMARY OF CASH:
DEMAND DEPOSITS:
GENERAL ACCOUNT
($912,141.67)
PAYROLL ACCOUNT
10,236.40
CHANGE FUND
250.00
PETTY CASH ACCOUNT
500.00
TOTAL DEMAND DEPOSITS
($901,155.27)
INVESTMENTS:
US TREASURY Money Market Acct.
$573,619.90
LOCAL AGENCY INVESTMENT FD
28,528,779.35
29,102,399.25
CASH WITH FISCAL AGENT:
US TREASURY Money Market Account
$700,919.59
LOCAL AGENCY INVESTMENT FD
9,915,650.98
(Bond Proceeds Account)
10,616,570.57
TOTAL CASH
$38,817,814.55
Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. There are two LAIF accounts set up
The regular account's funds are available for withdrawal within 24 hous. The LAIF Bond Proceeds account's withdrawals require 30
days notice.
As a secondary investment option, the City maintains the US Treasury Sweep Accounts with Wells Fargo and the City's Fiscal Agent,
Union Bank of California. Any excess funds are "swept" on a daily basis from the City's bank accounts and are invested overnight in a
pool of US Treasury Notes. Interest is credited to the City's bank accounts on a monthly basis.
L.A.I.F - Effective Yield - March 2003
Wells Fargo Money Mkt -Effective Yield - March, 2003
Union Bank Money Mkt - Effective Yield - March. 2003
1.904%
0.650%
1.150%
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The above summary provides sufficient cash flow liquidity to meet the next six month's
estimate xpenditures.
Linda C. Lowry, Treasurer
CITY OF DIAMOND BAR
TREASURER'S MONTHLY CASH STATEMENT
February 28, 2003
BEGINNING TRANSFERS ENDING
BALANCE RECEIPTS DISBURSEMENTS IN (OUT) BALANCE
GENERAL FUND
$21,600,310.71
$1,741,953.30
$1,211,941.28
$22,130,322.73
LIBRARY SERVICES FUND
82,889.46
505.94
82,383.52
COMMUNITY ORG SUPPORT FD
(5,749.00)
4,155.00
(9,904.00)
GAS TAX FUND
(167,444.61)
(167,444.61)
TRANSIT TX (PROP A) FD
1,298,667.35
43,653.00
24,971.07
1,317,349.28
TRANSIT TX (PROP C) FD
1,473,851.57
1,473,851.57
ISTEA Fund
574,605.35
574,605.35
INTEGRATED WASTE MGT FD
534,513.16
4,206.00
11,721.92
526,997.24
AB2928-TR CONGESTION RELIEF FD
222,088.52
222,088.52
AIR QUALITY IMPRVMNT FD
222,390.00
3,819.57
218,570.43
PARK & FACILITIES DEVEL. FD
1,815,414.80
1,815,414.80
COM DEV BLOCK GRANT FD
(22,045.28)
6,286.00
8,225.75
(23,985.03)
CITIZENS OPT -PUBLIC SAFETY FD
314,174.98
2,448.19
311,726.79
NARCOTICS ASSET SEIZURE FD
305,878.12
305,878.12
CA LAW ENFORCEMENT EQUIP PRGh
83,884.38
83,884.38
LANDSCAPE DIST #38 FD
483,521.05
16,003.66
9,340.90
490,183.81
LANDSCAPE DIST #39 FD
239,280.94
13,959.46
4,125.76
249,114.64
LANDSCAPE DIST #41 FD
398,464.82
7,379.50
4,240.48
401,603.84
GRAND AV CONST FUND
131,900.28
131,900.28
CAP IMPROVEMENT PRJ FD
(920,032.37)
915,641.39
(1,835,673.76)
SELF INSURANCE FUND
1,147,279.46
1,147,279.46
EQUIPMENT REPLACEMENT FUND
165,628.33
165,628.33
COMPUTER REPLACEMENT FUND
(3,071.84)
(3,071.84)
PUBLIC FINANCING AUTHORITY FUND
10,641,354.11
720.94
2,219.95
10,639,855.10
TOTALS
$40,617,754.29
$1,834,161.86
$2,203,357.20
$0.00 $40,248,558.95
SUMMARY OF CASH:
DEMAND DEPOSITS: GENERALACCOUNT ($229,499.51)
PAYROLL ACCOUNT 10,317.33
CHANGE FUND 250.00
PETTY CASH ACCOUNT 500.00
TOTAL DEMAND DEPOSITS ($218,432.18)
INVESTMENTS: US TREASURY Money Market Acct. $1,298,356.68
LOCAL AGENCY INVESTMENT FD 28,528,779.35
29,827,136.03
CASH WITH FISCAL AGENT: US TREASURY Money Market Account $724,204.12
LOCAL AGENCY INVESTMENT FD 9,915,650.98
(Bond Proceeds Account)
10,639,855.10
TOTAL CASH $40,248,558.95
Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. There are two LAIF accounts set
up. The regular account's funds are available for withdrawal within 24 hous. The LAIF Bond Proceeds account's withdrawals
require 30 days notice.
As a secondary investment option, the City maintains the US Treasury Sweep Accounts with Wells Fargo and the City's Fiscal
Agent, Union Bank of California. Any excess funds are "swept" on a dally basis from the City's bank accounts and are invested
overnight in a pool of US Treasury Notes. Interest is credited to the City's bank accounts on a monthly basis.
L.A.I.F - Effective Yield - February 2003 1.945%
Wells Fargo Money Mkt -Effective Yield - February. 2003 0.673%
Union Bank Money Mkt - Effective Yield - February. 2003 1.150%
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The above summary provides sufficient cash flow liquidity to meet the next six month's
Zestim ;PU01V';1
t
Linda C. Lowry, Treasurer
CITY OF DIAMOND BAR
TREASURER'S MONTHLY CASH STATEMENT
January 31, 2003
BEGINNING _TRANSFERS ENDING
BALANCE RECEIPTS DISBURSEMENTS IN (OUT) BALANCE
GENERAL FUND
$21,047,558.36
$1,640,632.96
$1,612,086.04
$524,205.43
$21,600,310.71
LIBRARY SERVICES FUND
83,123.04
484.85
718.43
INVESTMENTS: US TREASURY Money Market Acct.
82,889.46
COMMUNITY ORG SUPPORT FD
(2949.00)
2,800.00
CASH WITH FISCAL AGENT: US TREASURY Money Market Account
(5,749.00)
GAS TAX FUND
184,923.94
88,771.93
(441,140.48)
(167,444.61)
TRANSIT TX(PROPA) FD
1,288,269.35
116,958.84
106,560.84
The LAIF Bond Proceeds account's withdrawals
1,298,667.35
TRANSIT TX (PROP C) FD
1,418,761.82
55,089.75
1,473,851.57
ISTEA Fund
0.00
574,605.35
574,605.35
INTEGRATED WASTE MGT FD
477,377.46
65,208.31
8,072.61
534,513.16
AB2928-TR CONGESTION RELIEF FD
176,090.86
45,997.66
222,088.52
AIR QUALITY IMPRVMNT FD
237,367.02
1,330.57
16,307.59
222,390.00
PARK & FACILITIES DEVEL. FD
1,804,983.67
10,431.13
1,815,414.80
COM DEV BLOCK GRANT FD
(441,355.85)
436,065.00
16,754.43
(22,045.28)
CITIZENS OPT -PUBLIC SAFETY FD
398,800.09
2,203.94
3,764.10
(83,064.95)
314,174.98
NARCOTICS ASSET SEIZURE FD
304,120.63
1,757.49
305,878.12
CA LAW ENFORCEMENT EQUIP PRGN
83,347.43
536.95
83,884.38
LANDSCAPE DIST #38 FD
471,555.27
28,891.36
16,925.58
483,521.05
LANDSCAPE DIST #39 FD
230,167.24
17,478.17
8,364.47
239,280.94
LANDSCAPE DIST #41 FD
392,831.30
14,354.77
8,721.25
398,464.82
GRAND AV CONST FUND
131,900.28
131,900.28
CAP IMPROVEMENT PRJ FD
(448,720.33)
168,00
471,480.04
(920,032.37)
SELF INSURANCE FUND
1,144,893,39
6,617.07
4,231.00
1,147,279.46
EQUIPMENT REPLACEMENT FUND
164,673.89
954.44
165,628.33
COMPUTER REPLACEMENT FUND
(1,568.00)
1,503.84
(3,071.84)
PUBLIC FINANCING AUTHORITY FUND
10,652,906.41
7,285.65
18,837.95
10,641,354.11
TOTALS
39,799,058.27
$3,115,824.19
$2,297,128.17
$0.00
$40,617,754.29
SUMMARY OF CASH:
DEMAND DEPOSITS: GENERALACCOUNT
($178,870.09)
PAYROLL ACCOUNT
10,277.75
CHANGE FUND
250.00
PETTY CASH ACCOUNT
500.00
TOTAL DEMAND DEPOSITS
($167,842.34)
INVESTMENTS: US TREASURY Money Market Acct.
$1,615,463.17
LOCAL AGENCY INVESTMENT FD
28,528,779.35
30,144,242.52
CASH WITH FISCAL AGENT: US TREASURY Money Market Account
$725,703.13
LOCAL AGENCY INVESTMENT FD
9,915,650.98
(Bond Proceeds Account)
10,641,354,11
TOTAL CASH
$40,617,764.29
Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. There are two LAIF accounts set
up. The regular account's funds are available for withdrawal within 24 hous.
The LAIF Bond Proceeds account's withdrawals
require 30 days notice.
As a secondary investment option, the City maintains the US Treasury Sweep Accounts with Wells Fargo and the City's Fiscal
Agent, Union Bank of California. Any excess funds are "swept" on a dally basis from the City's bank accounts and are Invested
overnight in a pool of US Treasury Notes. Interest Is credited to the City's bank accounts on a monthly basis.
L.A.I.F - Effective Yield - January 2003
Wells Fargo Money Mkt -Effective Yield - Jan. 2003
Union Bank Money Mkt - Effective Yield - Dec. 2002
2.103%
0.703%
1.049%
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The above summary provides sufficient cash flow liquidity to meet the next six month's
estim d expenditur
Linda C. Lowry, Treasurer
Agenda # 6.11
Meeting Date: July 1, 2003
CITY COUNCIL W— AGENDA REPORT
TO:
Honorable Mayor and Members oftJie City Council
VIA: Linda C. Lowry, City Manage
TITLE: Revised Treasurer's Statements - January 31, 2003 through May 31, 2003
RECOMMENDATION:
Approve the January through May 2003, Revised Treasurer's Statement.
FINANCIAL IMPACT:
No Fiscal Impact
BACKGROUND:
Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City
Council's review and approval. This statement shows the cash balances for the various funds, with a
breakdown of bank account balances, investment account balances and the effective yield earned
from investments.
In December, 2002, the City issued lease revenue bonds through the Public Financing Authority. At
that time the City Treasurer's statements started including the funds of the Public Financing Authority.
A review of the records of the bond issue detected that there were various errors made in the
reporting of these funds. The errors were of a timing and classification nature and as such there is no
overall difference in the total amount of funds reported (see the attached comparison of original vs.
revised). The accompanying revised treasurer's statements more accurately reflect the activities of
the Public Financing Authority Funds.
PREPARED BY:
Linda G. Magnuson, Finance Director
Departe t Head
Attachments:
Treasurer's Statement
City of Diamond Bar
Comparison of Original Vs Revised Treasurer's Statements
January - Original
January - Revised
February - Original
February - Revised
March - Original
March - Revised
April - Original
April - Revised
May - Original
May - Revised
BEGINNING
TRANSFERS ENDING
Money LAIF
dotal
BALANCE RECEIPTS...
DISBURSE-MENTS
IN (OUT)
BALANCE
Market
10,652,906.41
10,652,906.41
742,906.41
9,910,000.00 10,652,906.41
10,652,906.41 7,285.65
18,837.95
10,641,354.11
725,703.13
9,915,650.98
10,641,354.11
(1,201,152.00) (650.48)
(650.46)
1,201,152.02
0.00 (46,033.80) 46,033.80 0.00
0.00 (7,285.65)
(18,837.95)
0.00 11,552.30
17,203.28
(5,650.98) 11,552.30
10,652,906.41
10,652,906.41
742,906.41
9,910,000.00 10,652,906.41
10,641,354.11 720.94
2,219.95
10,639,855.10
724,204.12
9,915,650.98 10,639,855.10
11,552.30 (720.94)
(2,219.95)
0.00 13,051.31
18,702.29
(5,650.98) 13,051.31
10,652,906.41 8,345.59
44,681.43
(1,201,152.02)
9,415,418.55
655,767.48 9,960,803.09
10,616,570.57
10,639,855.10 633.64
23,918.17
10,616,570.57
700,919.59
9,915,650.98
10,616,570.57
13,051.31 7,711.95 20,763.26 (1,201,152.02) (1,201,152.02) (45,152.11) 45,152.11
0.00
9,415,418.57 48,361.69
13,934.34
9,449,845.92 641,833.14 8,808,012.78
9,449,845.92
10,616,570.57 49,012.17
14,584.80
(1,201,152.02) 9,449,845.92 687,866.94
8,761,978.98
9,449,845.92
(1,201,152.00) (650.48)
(650.46)
1,201,152.02
0.00 (46,033.80) 46,033.80 0.00
9,449,845.92 1.29
25,699.03
9,424,148.18 626,103.80 8,798,044.38
9,424,148.18
9,449,845.92 632.03
26,329.77
9,424,148.18 662,169.20 8,761,978.98
9,424,148.18
0.00 (630.74) (630.74)
0.00
0.00 (36,065.40)
36,065.40 0.00
CITY OF DIAMOND BAR
TREASURER'S MONTHLY CASH STATEMENT
May 31, 2003
TRANSFERS
ENDING
BEGINNING
DISBURSEMENTS IN (OUT) BALANCE
BALANCE RECEIPTS
GENERAL FUND $22,993,108.89 $1,164,922.33 $1,095,703.46
$23,062.327.76
LIBRARY SERVICES FUND 81,642.73 505.94
81,136.79
COMMUNITY ORG SUPPORT FD (11,754.00) 250.00
(12,004.00)
GAS TAX FUND (103,329.61) 87,370.54 0.00
(15,959.07)
TRANSIT TX (PROP A) FD 1,390,030.89 102,198.15 96,965.73
1,395,263.31
TRANSIT TX (PROP C) FD 1,271,532.14 51,533.03
1,323,065.17
ISTEA Fund 752,129.87 752,129.87
INTEGRATED WASTE MGT FD 555,096.52 3,910.10
11,329.88 547,676.74
AB2928-TR CONGESTION RELIEF FD 255,366.26
255,366.26
AIR QUALITY IMPRVMNT FD 168,028.62 190.63
167,837.99
PARK & FACILITIES DEVEL. FD 2,447,481.67
2,447,481.67
COM DEV BLOCK GRANT FD (120,806.77) 101,936.00 8,365.46
(27,236.23)
CITIZENS OPT -PUBLIC SAFETY FD 277,351.42 5,164.70
272,186.72
NARCOTICS ASSET SEIZURE FD 307,289.72
307,289.72
CA LAW ENFORCEMENT EQUIP PRGM 84,271.46
84,271.46
LANDSCAPE DIST #38 FD 548,230.41 31,176.21 21,757.95
557,648.67
LANDSCAPE DIST #39 FD 284,938.61 19,831.32 8,170.71
296,599.22
LANDSCAPE DIST #41 FD 413,175.78 14,455.23 6,128.66
421,502.35
GRAND AV CONST FUND 128,201.78
128,201.78
CAP IMPROVEMENT PRJ FD (1,024,952.70) 986,318.63
(2,011,271.33)
SELF INSURANCE FUND 1,150,992.07
1,150,992.07
EQUIPMENT REPLACEMENT FUND 166,392.69
166,392.69
COMPUTER REPLACEMENT FUND (3,160.61) 1,483.44
(4,644.05)
PUBLIC FINANCING AUTHORITY FUND 9,449,845.92 632.03
26,329.77 9,424,148.18
TOTALS $41,461,103.76 $1,577,964.94 $2,268,664.96
$0.00 $40,770,403.74
SUMMARY OF CASH:
GENERAL ACCOUNT $207,839.79
DEMAND DEPOSITS:
PAYROLL ACCOUNT 10,598.37
CHANGE FUND 250.00
PETTY CASH ACCOUNT 500.00
TOTAL DEMAND DEPOSITS $219,188.16
INVESTMENTS: US TREASURY Money Market Acct. $59,346.23
LOCAL AGENCY INVESTMENT FD 31,067,721.17
31,127,067.40
US TREASURY Money Market Account $662,169.20
CASH WITH FISCAL AGENT: LOCAL AGENCY INVESTMENT FD 8,761,978.98
(Bond Proceeds Account)
9,424,148.18
TOTAL CASH $40,770,403.74
Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. There are two LAIF accounts set
up.
The regular account's funds are available for withdrawal within 24 hous. The LAIF Bond Proceeds account's withdrawals require 30
days notice.
As a secondary investment option, the City maintains the US Treasury Sweep Accounts with Wells Fargo and the City's Fiscal Agent,
Union Bank of California. Any excess funds are "swept" on a daily basis from the City's bank accounts and are invested overnight in
a
pool of US Treasury Notes. Interest is credited to the City's bank accounts on a monthly basis.
L.A.I.F - Effective Yield - May 2003 1.769%
Wells Fargo Money Mkt -Effective Yield - May 2003 0.584%
Union Bank Money Mkt - Effective Yield - May. 2003 1.010%
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The above summary provides sufficient cash flow liquidity to meet the next six month's
estimate I expenditures
Linda C. Lowry, Treasurer
CITY OF DIAMOND BAR
TREASURER'S MONTHLY CASH STATEMENI
Al 30, 2003
TRANSFERS
ENDING
BEGINNING
DISBURSEMENTS IN (OUT) BALANCE
BALANCE RECEIPTS
GENERAL FUND $21,335,509.05 $2,636,084.52 $978,484.68
$22,993,108.89
LIBRARY SERVICES FUND 81,781.52 381.44 520.23
81,642.73
COMMUNITY ORG SUPPORT FD (10,504.00) 0.00 1,250.00
(11,754.00)
GAS TAX FUND (262,503.22) 159,173.61 0.00
(103,329.61)
TRANSIT TX (PROP A) FD 1,283,498.31 184,087.22 77,554.64
1,390,030.89
TRANSIT TX (PROP C) FD 1,177,376.51 94,155.63 0.00
1,271,532.14
ISTEA Fund 574,605.35 177,524.52 0.00
752,129.87
INTEGRATED WASTE MGT FD 517,800.54 45,753.42
8,457.44 555,096.52
AB2928-TR CONGESTION RELIEF FD 208,787.06 46,579.20
0.00 255,366.26
AIR QUALITY IMPRVMNT FD 198,608.99 1,014.63 31,595.00
168,028.62
PARK & FACILITIES DEVEL. FD 2,438,623.89 8,857.78
0.00 2,447,481.67
COM DEV BLOCK GRANT FD (327,007.77) 223,581.00 17,380.00
(120,806.77)
CITIZENS OPT -PUBLIC SAFETY FD 284,462.94 1,489.79
8,601.31 277,351.42
NARCOTICS ASSET SEIZURE FD 305,878.12 1,411.60
0.00 307,289.72
CA LAW ENFORCEMENT EQUIP PRGN 83,884.38 387.08 0.00
84,271.46
LANDSCAPE DIST #38 FD 479,309.68 81,688.70 12,767.97
548,230.41
LANDSCAPE DIST #39 FD 239,643.68 49,342.52 4,047.59
284,938.61
LANDSCAPE DIST #41 FD 379,177.46 37,713.06 3,714.74
413,175.78
GRAND AV CONST FUND 128,201.78 0.00 0.00
128,201.78
CAP IMPROVEMENT PRJ FD (2,224,142.24) 240,000.00 241,962.48
1,201,152.02 (1,024,952.70)
SELF INSURANCE FUND 1,145,695.46 5,296.61 0.00
1,150,992.07
EQUIPMENT REPLACEMENT FUND 165,628.33 764.36 0.00
166,392.69
COMPUTER REPLACEMENT FUND (3,071.84) 0.00 88.77
(3,160.61)
PUBLIC FINANCING AUTHORITY FUND 10,616,570.57 49,012.17
14,584.80 (1,201,152.02) 9,449,845.92
TOTALS $38,817,814.55 $4,044,298.86 $1,401,009.65
$0.00 $41,461,103.76
SUMMARY OF CASH:
DEMAND DEPOSITS: GENERAL ACCOUNT ($156,329.52)
PAYROLL ACCOUNT 10,538.18
CHANGE FUND 250.00
PETTY CASH ACCOUNT 500.00
TOTAL DEMAND DEPOSITS ($145,041.34)
INVESTMENTS: US TREASURY Money Market Acct. $1,888,578.01
LOCAL AGENCY INVESTMENT FD 30,267,721.17
32,156,299.18
US TREASURY Money Market Account $687,866.94
CASH WITH FISCAL AGENT: LOCAL AGENCY INVESTMENT FD 8,761,978.98
(Bond Proceeds Account)
9,449,845.92
TOTAL CASH $41,461,103.76
Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. There are two LAIF accounts set
up. The regular account's funds are available for withdrawal within 24 hous. The LAIF Bond Proceeds account's withdrawals require
30 days notice.
As a secondary investment option, the City maintains the US Treasury Sweep Accounts with Wells Fargo and the City's Fiscal Agent,
Union Bank of California. Any excess funds are "swept" on a daily basis from the City's bank accounts and are invested overnight in
a pool of US Treasury Notes. Interest Is credited to the City's bank accounts on a monthly basis.
L.A.I.F - Effective Yield - April 2003 1.858%
Wells Fargo Money Mkt -Effective Yield - April 2003 0.608%
Union Bank Money Mkt - Effective Yield - April. 2003 1.130%
All investments are placed in accordance with the City of Diamond Bar's Investment Policy,
The above summary provides sufficient cash flow liquidity to meet the next six month's
Linda C. Lowry, Treasurer
CITY OF DIAMOND BAR
TREASURER'S MONTHLY CASH STATEMENT
March 31, 2003
TRANSFERS
ENDING
BEGINNING
DISBURSEMENTS IN (OUT) BALANCE
BALANCE RECEIPTS
GENERAL FUND $22,130,322.73 $517,482.95 $1,265,000.03 ($47,296.60) $21,335,509.05
LIBRARY SERVICES FUND 82,383.52 602.00
81, 781.52
COMMUNITY ORG SUPPORT FD (9,904.00)
600.00 (10,504.00)
GAS TAX FUND (167,444.61) 85,205.58
(180,264.19) (262,503.22)
TRANSIT TX (PROP A) FD 1,317,349.28 103,218.38
137,069.35 1,283,498.31
TRANSIT TX (PROP C) FD 1,473,851.57 62,448.77
(358,923.83) 1.177,376.51
ISTEA Fund 574,605.35
574,605.35
INTEGRATED WASTE MGT FD 526,997.24 3.00
9,199.70 517,800.54
AB2928-TR CONGESTION RELIEF FD 222,088.52
(13,301.46) 208,787.06
AIR QUALITY IMPRVMNT FD 218,570.43 15,711.45
35,672.89 198,608.99
PARK & FACILITIES DEVEL.FD 1,815,414.80
623,209.09 2,438,623.89
COM DEV BLOCK GRANT FD (23,985.03) 4,665.00
10,930.01 (296,757.73) (327,007.77)
CITIZENS OPT -PUBLIC SAFETY FD 311,726.79
27,263.85 284,462.94
NARCOTICS ASSET SEIZURE FD 305,878.12
305,878.12
CA LAW ENFORCEMENT EQUIP PRGM 83,884.38
83,884.38
LANDSCAPE DIST #38 FD 490,183.81 10,424.13
(450.00) 479,309.68
LANDSCAPE DIST #39 FD 249,114.64 9,470.96
239,643.68
LANDSCAPE DIST #41 FD 401,603.84 4,759.43
(17,666.95) 379,177.46
GRAND AV CONST FUND 131,900.28
(3,698.50) 128,201.78
CAP IMPROVEMENT PRJ FD (1,835,673.76) 683,618.65 295,150.17 (2,224,142.24)
SELF INSURANCE FUND 1,147,279.46 1,584.00
1,145,695.46
EQUIPMENT REPLACEMENT FUND 165,628.33
165,628.33
COMPUTER REPLACEMENT FUND (3,071.84)
(3,071.84)
PUBLIC FINANCING AUTHORITY FUND 10,639,855.10 633.64 23,918.17 10,616,570.57
TOTALS $40,248,558.95 $789,368.77 $2,220,113.17
$0.00 $38,817,814.55
SUMMARY OF CASH:
DEMAND DEPOSITS: GENERAL ACCOUNT
($912,141.67)
PAYROLL ACCOUNT 10,236.40
CHANGE FUND 250.00
PETTY CASH ACCOUNT 500.00
TOTAL DEMAND DEPOSITS ($901,155.27)
INVESTMENTS: US TREASURY Money Market Acct. $573,619.90
LOCAL AGENCY INVESTMENT FD 28,528,779.35
29,102,399.25
US TREASURY Money Market Account $700,919.59
CASH WITH FISCAL AGENT: LOCAL AGENCY INVESTMENT FD 9,915,650.98
(Bond Proceeds Account)
10,616,570.57
TOTAL CASH $38,817,814.55
Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. There are two LAIF accounts set
up.
The regular account's funds are available for withdrawal within 24 hous. The LAIF Bond Proceeds account's withdrawals require 30
days notice.
As a secondary investment option, the City maintains the US Treasury Sweep Accounts with Wells Fargo and the City's Fiscal Agent,
Union Bank of California. Any excess funds are "swept" on a daily basis from the City's bank accounts and are invested overnight in
a
pool of US Treasury Notes. Interest is credited to the City's bank accounts on a monthly basis.
L.A.I.F - Effective Yield - March 2003 1.904%
Wells Fargo Money Mkt -Effective Yield - March. 2003 0.650%
Union Bank Money Mkt - Effective Yield - March. 2003 1.150%
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The above summary provides sufficient cash flow liquidity to meet the next six month's
estimate% xpenditures.
Linda C. Lowry, Treasurer
CITY OF DIAMOND BAR
TREASURER'S MONTHLY CASH STATEMENT
February 28, 2003
TRANSFERS
ENDING
BEGINNING
IN (OUT) BALANCE
BALANCE RECEIPTS DISBURSEMENTS
GENERAL FUND $21,600,310.71 $1,741,953.30 $1,211,941.28 $22,130,322.73
LIBRARY SERVICES FUND 82,889.46 505.94 82, 383.52
COMMUNITY ORG SUPPORT FD (5,749.00) 4,155.00 (9,904.00)
GAS TAX FUND (167,444.61) (167,444.61)
TRANSIT TX (PROP A) FD 1,298,667.35 43,653.00 24,971.07 1,317,349.28
TRANSIT TX (PROP C) FD 1,473,851.57 1,473,851.57
ISTEA Fund 574,605.35 574,605.35
INTEGRATED WASTE MGT FD 534,513.16 4,206.00 11,721.92 526,997.24
AB2928-TR CONGESTION RELIEF FD 222,088.52 222,088.52
AIR QUALITY IMPRVMNT FD 222,390.00 3,819.57 218,570.43
PARK & FACILITIES DEVEL. FD 1,815,414.80 1,815,414.80
COM DEV BLOCK GRANT FD (22,045.28) 6,286.00 8,225.75 (23,985.03)
CITIZENS OPT -PUBLIC SAFETY FD 314,174.98 2,448.19 311, 726.79
NARCOTICS ASSET SEIZURE FD 305,878.12 305, 878.12
CA LAW ENFORCEMENT EQUIP PRGh 83, 884.38 83, 884.38
LANDSCAPE DIST #38 FD 483,521.05 16,003.66 9,340.90 490,183.81
LANDSCAPE DIST #39 FD 239,280.94 13,959.46 4,125.76 249,114.64
LANDSCAPE DIST #41 FD 398,464.82 7,379.50 4,240.48 401,603.84
GRAND AV CONST FUND 131,900.28 131,900.28
CAP IMPROVEMENT PRJ FD (920,032.37) 915,641.39 (1,835,673.76)
SELF INSURANCE FUND 1,147,279.46 1,147, 279.46
EQUIPMENT REPLACEMENT FUND 165,628.33 165,628.33
COMPUTER REPLACEMENT FUND (3,071.84) (3,071.84)
PUBLIC FINANCING AUTHORITY FUND 10,641,354.11 720.94 2,219.95 10,639,855.10
TOTALS $40,617,754.29 $1,834,161.86 $2,203,357.20 $0.00 $40,248,558.95
SUMMARY OF CASH_
GENERAL ACCOUNT ($229,499.51)
DEMAND DEPOSITS: PAYROLL ACCOUNT 10,317.33
CHANGE FUND 250.00
PETTY CASH ACCOUNT 500.00
TOTAL DEMAND DEPOSITS ($218,432.18)
INVESTMENTS: US TREASURY Money Market Acct. $1,298,356.68
LOCAL AGENCY INVESTMENT FD 28,528,779.35
29,827,136.03
US TREASURY Money Market Account $724,204.12
CASH WITH FISCAL AGENT: LOCAL AGENCY INVESTMENT FD 9,915,650.98
(Bond Proceeds Account)
10,639,855.10
TOTAL CASH $40,248,558.95
Note: The City of Diamond Bar is invested In the State Treasurer's Local Agency Investment Fund. There are two LAIF accounts set
up. The regular account's funds are available for withdrawal within 24 hous. The LAIF Bond Proceeds account's withdrawals
require 30 days notice.
As a secondary investment option, the City maintains the US Treasury Sweep Accounts with Wells Fargo and the City's Fiscal
Agent, Union Bank of California. Any excess funds are "swept"on a daily basis from the City's bank accounts and are invested
overnight in a pool of US Treasury Notes. Interest is credited to the City's bank accounts on a monthly basis.
L.A.I.F - Effective Yield - February 2003 1.945%
Wells Fargo Money Mkt -Effective Yield - February. 2003 0.673%
Union Bank Money Mkt - Effective Yield - February. 2003 1.150%
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The above summary provides sufficient cash flow liquidity to meet the next six month's
esti m
t
d ex
enditures
Q
p
Linda C. Lowry, Treasurer
CITY OF DIAMOND BAR
TREASURER'S MONTHLY CASH STATEMENT
January 31, 2003
TRANSFERS
ENDING
BEGINNING
IN (OUT) BALANCE
BALANCE RECEIPTS DISBURSEMENTS
GENERAL FUND $21,047,558.36 $1,640,632.96 $1,612,086.04
$524,205.43 $21,600,310.71
LIBRARY SERVICES FUND 83,123.04 484.85 718.43
82, 889.46
COMMUNITY ORG SUPPORT FD (2,949.00) 2,800.00
(5,749.00)
GAS TAX FUND 184,923.94 88,771.93 (441,140.48)
(167,444.61)
TRANSIT TX (PROP A) FD 1, 288, 269.35 116, 958.84 106,560.84
1,298,667.35
TRANSIT TX (PROP C) FD 1,418,761.82 55,089.75
1,473,851.57
ISTEA Fund 0.00 574,605.35 574,605.35
INTEGRATED WASTE MGT FD 477,377.46 65,208.31 8,072.61
534,513.16
AB2928-TR CONGESTION RELIEF FD 176,090.86 45,997.66
222,088.52
AIR QUALITY IMPRVMNT FD 237, 36 7.02 1,330.57 16, 307.59
222,390.00
PARK & FACILITIES DEVEL. FD 1, 804, 983.67 10,431.13
1,815,414.80
COM DEV BLOCK GRANT FD (441,355.85) 436,065.00 16,754.43
(22,045.28)
CITIZENS OPT -PUBLIC SAFETY FD 398,800.09 2,203.94 3,764.10
(83,064.95) 314,174.98
NARCOTICS ASSET SEIZURE FD 304,120.63 1,757.49
305, 878.12
CA LAW ENFORCEMENT EQUIP PRGR 83,347.43 536.95
83, 884.38
LANDSCAPE DIST #38 FD 471,555.27 28,891.36 16,925.58
483,521.05
LANDSCAPE DIST #39 FD 230,167.24 17,478.17 8,364.47
239,280.94
LANDSCAPE DIST #41 FD 392,831.30 14,354.77 8,721.25
398,464.82
GRAND AV CONST FUND 131,900.28 131,900.28
CAP IMPROVEMENT PRJ FD (448,720.33) 168.00 471,480.04
(920,032.37)
SELF INSURANCE FUND 1,144,893.39 6,617.07 4,231.00
1,147,279.46
EQUIPMENT REPLACEMENT FUND 164,673.89 954.44
165,628.33
COMPUTER REPLACEMENT FUND (1,568.00) 1,503.84
(3,071.84)
PUBLIC FINANCING AUTHORITY FUND 10,652,906.41 7,285.65 18, 83 7.95 10,641,354.11
TOTALS $39,799,058.27 $3,115,824.19 $2,297,128.17 $0.00
$40,617,754.29
SUMMARY OF CASH:
GENERAL ACCOUNT ($178,870.09)
DEMAND DEPOSITS: PAYROLL ACCOUNT 10,277.75
CHANGE FUND 250.00
PETTY CASH ACCOUNT 500.00
TOTAL DEMAND DEPOSITS ($167,842.34)
INVESTMENTS: US TREASURY Money Market Acct. $1,615,463.17
LOCAL AGENCY INVESTMENT FD 28,528,779.35
30,144,242.52
US TREASURY Money Market Account $725,703.13
CASH WITH FISCAL AGENT: LOCAL AGENCY INVESTMENT FD 9,915,650.98
(Bond Proceeds Account)
10,641,354.11
TOTAL CASH $40,617,754.29
Note: The City of Diamond Bar Is invested In the State Treasurer's Local Agency Investment Fund. There are two LAIF accounts set
up. The regular account's funds are available for withdrawal within 24 hous. The LAIF Bond Proceeds account's withdrawals
require 30 days notice.
As a secondary investment option, the City maintains the US Treasury Sweep Accounts with Wells Fargo and the City's Fiscal
Agent, Union Bank of California. Any excess funds are "swept" on a daily basis from the City's bank accounts and are Invested
overnight in a pool of US Treasury Notes. Interest is credited to the City's bank accounts on a monthly basis.
L.A.I.F - Effective Yield -January 2003 2.103%
Wells Fargo Money Mkt -Effective Yield - Jan. 2003 0.703%
Union Bank Money Mkt - Effective Yield - Dec. 2002 1.049%
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The above summary provides sufficient cash flow liquidity to meet the next six month's
estimg pcl expenditu
I
Linda C. Lowry, Treasurer
Agenda # 6.12
Meeting Date: July 15, 2003
CITY COUNCIL AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: Amendment of Certificate/Recognition Policy
RECOMMENDATION: Review the proposed amendment and direct staff.
FINANCIAL IMPACT: None.
BACKGROUND: In 1990 the City adopted a policy, "PRESENTATION OF CERTIFICATES,
PLAQUES, AND CITY TILES BY CITY COUNCIL".
Over time, however, practices have varied with regard to the manner and extent to which
individual Council members have directed the preparation of certificates and plaques.
Sometimes the recognition is made by one or more Council members.. In the past two years
a certificate plaque has also been introduced that is not addressed in the current policy
document.
To facilitate discussion and to adapt the policy to reflect current practices, an amended policy
has been drafted and attached.
POLICY AND PROCEDURE ------------------------------------------------------------
CITY OF DIAMOND BAR
POLICY AND PROCEDURE
Number: c-3
Authority: City Council Minute Order
Effective: April 17, 1990
Revised:
2.
Purpose
NO. C-3
PRESENTATION OF CERTIFICATES, PLAQUES AND
CITY TILES BY CITY COUNCIL 4 ,r
To avoid confusion/conflicts in recognizing individuals/businesses for outstanding
achievements or honors attained by said individuals/businesses. To establish a
process for the creation of certificates and plaques at the direction of
individual City Council members.
Provisions
When an individual/business is to be honored by the City, the following
guidelines will be followed in determining whether such honor merits a certificate,
certificate plague, plaque or City Tile. The guidelines are flexible inasmuch as
the Mayor has the discretion of awarding a different recognition than that
indicated by the guidelines. A City Tile is considered a very prestigious and
honored award and, as such, shall not be given out as often as certificates or
plaques are awarded. In establishing this policy, the following guidelines are
provided for council/staff to be used in determining the appropriate recognition to
be presented:
a) Certificates and certificate plagues shall be awarded in the following
instances:
- Attainment of Eagle Scout;
- Attainment of No. One in CIF — high school sports;
- Attainment of No. One in Region — league sports;
- Formation of leagues or volunteer committees/commissions for the
purpose of serving the community as a whole;
- Any other achievement which, in the Mayor's discretion, merits a
certificate.
b) Plaques shall be awarded in the following instances:
An individual retiring after providing service to the community as a
whole;
POLICY AND PROCEDURE ------------------------------------------------------------------------------------------ NO. C-3
- A citizen achieving something outstanding;
- New charity -type business opening within the City and operating or
achieving something significant in aiding the community as a whole;
- Volunteer of the year;
- Employee of the year — City personnel;
- Chamber of Commerce President;
- Newly -incorporated cities;
- Any other achievement which, in the Mayor's discretion, merits a
Plaque.
c) City Tiles shall be awarded in the following instances:
- Citizen of the year;
- Officer and/or Firefighter of the year;
- Miss Diamond Bar;
- Honorable retirement of City employee after a minimum of five
years' service to the City;
- Recognition of visiting dignitaries;
- Recognition of Sister City representatives/dignitaries;
- Honorable completion of office by a Council Member or
Commissioner:
- Any other achievement which, in the Mayor's discretion, merits a
City Tile.
3. Provisions for City Council member recognition:
When an individual/business is to be honored by an individual City Council
member, the guideline set forth in Section 2. pj will apply.
POLICY AND PROCEDURE ------------------------------------------------------------------------------------------ NO. C-3
CITY OF DIAMOND BAR
POLICY AND PROCEDURE
Number: C-3
Authority: City Council Minute Order
Effective: April 17, 1990
Revised:
PRESENTATION OF CERTIFICATES, PLAQUES AND
CITY TILES BY CITY COUNCIL
1
2
Purpose
To avoid confusion/conflicts in recognizing individuals/businesses for outstanding
achievements or honors attained by said individuals/businesses. To establish a
process for the creation of certificates and plaoues at the direction of
individual City Council members.
Provisions
When an individual/business is to be honored by the City, the following
guidelines will be followed in determining whether such honor merits a certificate,
certificate plaque, plaque or City Tile. The guidelines are flexible inasmuch as
the Mayor has the discretion of awarding a different recognition than that
indicated by the guidelines. A City Tile is considered a very prestigious and
honored award and, as such, shall not be given out as often as certificates or
plaques are awarded. In establishing this policy, the following guidelines are
provided for council/staff to be used in determining the appropriate recognition to
be presented:
a) Certificates and certifcate plagues shall be awarded in the following
instances:
- Attainment of Eagle Scout;
- Attainment of No. One in CIF — high school sports;
- Attainment of No. One in Region — league sports;
- Formation of leagues or volunteer committees/commissions for the
purpose of serving the community as a whole;
- Any other achievement which, in the Mayor's discretion, merits a
certificate.
b) Plagues shall be awarded in the following instances:
- An individual retiring after providing service to the community as a
whole;
POLICY AND PROCEDURE ------------------------------------------------------------------------------------------ NO. C-3
- A citizen achieving something outstanding;
- New charity -type business opening within the City and operating or
achieving something significant in aiding the community as a whole;
- Volunteer of the year;
- Employee of the year — City personnel;
- Chamber of Commerce President;
- Newly -incorporated cities;
- Any other achievement which, in the Mayor's discretion, merits a
Plaque.
c) City Tiles shall be awarded in the following instances:
- Citizen of the year;
- Officer and/or Firefighter of the year;
- Miss Diamond Bar;
- Honorable retirement of City employee after a minimum of five
years' service to the City;
- Recognition of visiting dignitaries;
- Recognition of Sister City representatives/dignitaries;
- Honorable completion of office by a Council Member or
Commissioner:
- Any other achievement which, in the Mayor's discretion, merits a
City Tile.
3. Provisions for City Council member recognition:
When an individuaMusiness is to be honored by an individual City Council
member, the guideline set forth in Section 2. j will apply.
Agenda # 6.12
Meeting Date: July 15, 2003
CITY COUNCIL AGENDA REPORT
TO:
Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: Amendment of Certificate/Recognition Policy
RECOMMENDATION: Review the proposed amendment and direct staff.
FINANCIAL IMPACT: None.
BACKGROUND: In 1990 the City adopted a policy, "PRESENTATION OF CERTIFICATES,
PLAQUES, AND CITY TILES BY CITY COUNCIL".
Over time, however, practices have varied with regard to the manner and extent to which
individual Council members have directed the preparation of certificates and plaques.
Sometimes the recognition is made by one or more Council members.. In the past two years
a certificate plaque has also been introduced that is not addressed in the current policy
document.
To facilitate discussion and to adapt the policy to reflect current practices, an amended policy
has been drafted and attached.
POLICY AND PROCEDURE------------------------------------------------------------------------------------------ NO. C-3
CITY OF DIAMOND BAR
POLICY AND PROCEDURE
Number: C-3
Authority: City council minute order
Effective: April 17, 1990
Revised:
PRESENTATION OF CERTIFICATES, PLAQUES AND
CITY TILES BY CITY COUNCIL
1. Purpose
To avoid confusion/conflicts in recognizing individuals/businesses for outstanding
achievements or honors attained by said individuals/businesses. To establish a
process for the creation of certificates and plagues at the direction of
individual City Council members.
2. Provisions
When an individual/business is to be honored by the City, the following
guidelines will be followed in determining whether such honor merits a certificate,
certificate plague, plaque or City Tile. The guidelines are flexible inasmuch as
the Mayor has the discretion of awarding a different recognition than that
indicated by the guidelines. A City Tile is considered a very prestigious and
honored award and, as such, shall not be given out as often as certificates or
plaques are awarded. In establishing this policy, the following guidelines are
provided for council/staff to be used in determining the appropriate recognition to
be presented:
a) Certificates and certificate plagues shall be awarded in the following
instances:
Attainment of Eagle Scout;
Attainment of No. One in CIF - high school sports;
Attainment of No. One in Region - league sports;
Formation of leagues or volunteer committees/commissions for the
purpose of serving the community as a whole;
- Any other achievement which, in the Mayor's discretion, merits a
certificate.
b) Plaques shall be awarded in the following instances:
An individual retiring after providing service to the community as a
whole;
POLICY AND PROCEDURE------------------------------------------------------------------------------------------ NO. C-3
A citizen achieving something outstanding;
New charity -type business opening within the City and operating or
achieving something significant in aiding the community as a whole;
Volunteer of the year;
Employee of the year - City personnel;
Chamber of Commerce President;
Newly -incorporated cities;
Any other achievement which, in the Mayor's discretion, merits a
Plaque.
c) City Tiles shall be awarded in the following instances:
Citizen of the year;
Officer and/or Firefighter of the year;
Miss Diamond Bar;
Honorable retirement of City employee after a minimum of five
years' service to the City;
Recognition of visiting dignitaries;
Recognition of Sister City representatives/dignitaries;
Honorable completion of office by a Council Member or
Commissioner:
Any other achievement which, in the Mayor's discretion, merits a
City Tile.
3. Provisions for City Council member recognition:
When an individual/business is to be honored by an individual City Council
member, the guideline set forth in Section 2. 3 will apply. except t# a
POLICY AND PROCEDURE------------------------------------------------------------------------------------------ NO. C-3
CITY OF DIAMOND BAR
POLICY AND PROCEDURE
Number: C-3
Authority: city council minute order
Effective: April 17, 1990
Revised:
PRESENTATION OF CERTIFICATES, PLAQUES AND
CITY TILES BY CITY COUNCIL
1. Purpose
To avoid confusion/conflicts in recognizing individuals/businesses for outstanding
achievements or honors attained by said individuals/businesses. To establish a
process for the creation of certificates and plaques at the direction of
individual City Council members.
2. Provisions
When an individual/business is to be honored by the City, the following
guidelines will be followed in determining whether such honor merits a certificate,
certificate plaque, plaque or City Tile. The guidelines are flexible inasmuch as
the Mayor has the discretion of awarding a different recognition than that
indicated by the guidelines. A City Tile is considered a very prestigious and
honored award and, as such, shall not be given out as often as certificates or
plaques are awarded. In establishing this policy, the following guidelines are
provided for council/staff to be used in determining the appropriate recognition to
be presented:
a) Certificates and certifcate plagues shall be awarded in the following
instances:
- Attainment of Eagle Scout;
Attainment of No. One in CIF - high school sports;
Attainment of No. One in Region - league sports;
Formation of leagues or volunteer committees/commissions for the
purpose of serving the community as a whole;
Any other achievement which, in the Mayor's discretion, merits a
certificate.
b) Plagues shall be awarded in the following instances:
- An individual retiring after providing service to the community as a
whole;
POLICY AND PROCEDURE------------------------------------------------------------------------------------------ NO. C-3
A citizen achieving something outstanding;
New charity -type business opening within the City and operating or
achieving something significant in aiding the community as a whole;
Volunteer of the year;
Employee of the year - City personnel;
Chamber of Commerce President;
Newly -incorporated cities;
Any other achievement which, in the Mayor's discretion, merits a
Plaque.
c) City Tiles shall be awarded in the following instances:
Citizen of the year;
Officer and/or Firefighter of the year;
Miss Diamond Bar;
Honorable retirement of City employee after a minimum of five
years' service to the City;
Recognition of visiting dignitaries;
Recognition of Sister City representatives/dignitaries;
- Honorable completion of office by a Council Member or
Commissioner:
- Any other achievement which, in the Mayor's discretion, merits a
City Tile.
3. Provisions for City Council member recognition:
When an individual/business is to be honored by an individual City Council
member, the guideline set forth in Section 2. pj will apply. exGept that
Agenda No. A 3.1
DIAMOND BAR PUBLIC FINANCING AUTHORITY
REGULAR MEETING
APRIL 15, 2003
CALL TO ORDER: Chair Huff called the meeting to order at 8:58 p.m. in the
South Coast Air Quality Management District/Government Center Auditorium,
21825 E. Copley Dr., D.B.
ROLL CALL: Authority Members Chang, Herrera, O'Connor, VC/Zirbes, Chair/Huff.
Staff Present: Linda Lowry, Executive Director; Michael Jenkins, Authority Attorney;
James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David
Liu, Public Works Director; Bob Rose, Community Services Director; Linda Magnuson,
Finance Director, and Lynda Burgess, Authority Secretary.
2. PUBLIC COMMENTS: None Offered.
3. CONSENT CALENDAR: ED/Lowry presented the Consent Calendar for
consideration. She asked the Authority Members to receive the Treasurer's Statement
based upon the auditor's directive to include the Public Facilities Financing Authority's
cash and investments as part of the City's Treasurer's Statement. At the next meeting
of the Public Financing Authority, staff will include a revised statement that would only
include data pertinent to the Authority.
Moved by AM/Herrera, seconded by AM/Chang to approve the Consent Calendar
as presented. Motion carried with AM/O'Connor voting "NO" on Consent Calendar
Item 3.2.
3.1 APPROVED MINUTES — Regular Meeting of December 17, 2002
3.2 RECEIVED TREASURER'S STATEMENT - dated February 2003.
4. AUTHORITY CONSIDERATION: None.
5. AUTHORITY MEMBER COMMENTS: None Offered.
ADJOURNMENT: There being no further business, Chair/Huff adjourned the Public
Financing Authority meeting at 8:59 p.m.
Respectfully submitted,
Nancy B. Whitehouse
Acting Authority Secretary
The foregoing minutes are hereby approved this day of
Bob Huff, Chair
2003.
Agenda No FA 3.1
DIAMOND BAR PUBLIC FINANCING AUTHORITY ,4)
REGULAR MEETING 4,
APRIL 15, 2003 ,-
1. CALL TO ORDER: Chair Huff called the meeting to order at 8:58 p.m. in the
South Coast Air Quality Management District/Government Center Auditorium,
21825 E. Copley Dr., D.B.
ROLL CALL: Authority Members Chang, Herrera, O'Connor, VC/Zirbes, Chair/Huff.
Staff Present: Linda Lowry, Executive Director; Michael Jenkins, Authority Attorney;
James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David
Liu, Public Works Director; Bob Rose, Community Services Director; Linda Magnuson,
Finance Director, and Lynda Burgess, Authority Secretary.
2. PUBLIC COMMENTS: None Offered.
3. CONSENT CALENDAR: ED/Lowry presented the Consent Calendar for
consideration. She asked the Authority Members to receive the Treasurer's Statement
based upon the auditor's directive to include the Public Facilities Financing Authority's
cash and investments as part of the City's Treasurer's Statement. At the next meeting
of the Public Financing Authority, staff will include a revised statement that would only
include data pertinent to the Authority.
Moved by AM/Herrera, seconded by AM/Chang to approve the Consent Calendar
as presented. Motion carried with AM/O'Connor voting "NO" on Consent Calendar
Item 3.2.
3.1 APPROVED MINUTES - Regular Meeting of December 17, 2002
3.2 RECEIVED TREASURER'S STATEMENT - dated February 2003.
4. AUTHORITY CONSIDERATION: None.
5. AUTHORITY MEMBER COMMENTS: None Offered.
ADJOURNMENT: There being no further business, Chair/Huff adjourned the Public
Financing Authority meeting at 8:59 p.m.
Respectfully submitted,
Nancy B. Whitehouse
Acting Authority Secretary
The foregoing minutes are hereby approved this day of , 2003.
Bob Huff, Chair
Agenda # PFA 3.2
Meeting Date:07/15/03
AUTHORITY O, AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City ManageO
TITLE: Public Financing Authority Treasurer's Statements for December 31,2002 through May
31, 2003
RECOMMENDATION:
Approve the December 31, 2002 through May 31, 2003, Treasurer's Statements.
FINANCIAL IMPACT:
None
BACKGROUND:
Although the Public Financing Authority's funds have been incorporated into the City's monthly
Treasurer's Statement, separate Treasurer's Statements have been prepared for review and
approval. These statements show the cash balances for the various funds, with a breakdown of
investment account balances and the effective yield earned from investments.
The amounts reflected in these statements correlate to the revised Treasurer's Statements presented
to the City Council at this evening's meeting. The numbers are however, presented with slightly more
detail to reflect the different funds as they are accounted for by the fiscal agent.
PREPARED BY:
Linda G. Magnuson, Finance Director
Attachments:
Treasurer's Statements
ff
�1lI
-•manager
Diamond Bar Public Financing Authority
Monthly Treasurer's Cash Statement
05/31/03
BEGINNING
ENDING
BALANCE
_ RECEIPTS
DISBURSEMENTS
BALANCE
PFA - Construction Fund $8,764,454.94
$1.67
$0.38
$8,764,456.23
PFA - Cost of Issuance Fund 43,557.84
39.26
10,008.95
33,588.15
PFA - Lease Payment Fund 641,833.14
591.10
16,320.44
626,103.80
$9,449,845.92
$632.03
$26,329.77
$9,424,148.18
CASH WITH FISCAL AGENT: US TREASURY Money Market Account $662,169.20
LOCAL AGENCY INVESTMENT FD 8,761,978.98
$9,424,148.18
Note: The Diamond Bar Public Facility Authority is invested in the State Treasurer's Local Agency Investment Fund.
The LAIF Bond Proceeds investment account's withdrawals are limited to one draw down per month.
As a secondary investment option, the Authority maintains a US Treasury Sweep Account with the City's Fiscal Agent
Union Bank of California. Any excess funds are "swept" on a daily basis from the Authority's bank accounts and are
invested overnight in a pool of US Treasury Notes. Interest is credited to the Authority's bank accounts on a monthly
basis.
L.A.LF - Effective Yield - May, 2003 1.769%
Union Bank Money Mkt - Effective Yield - May, 2003 1,124%
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The above summary provides sufficient cash flow liquidity to meet the next six month's
estimated expenditures.
inda C. Lowry, Treasurer
Diamond Bar Public Financing Authority
Monthly Treasurer's Cash Statement
04/30/03
BEGINNING
ENDING
BALANCE
RECEIPTS
DISBURSEMENTS
BALANCE
PFA - Construction Fund $9,917,277.75
$48,329.56
$1,201,152.37
$8,764,454.94
PFA - Cost of Issuance Fund 43,525.34
41.74
9.24
43,557.84
PFA - Lease Payment Fund 655,767.48
640.87
14,575.21
641,833.14
$10,616,570.57
$49,012.17
$1,215,736.82
$9,449,845.92
CASH WITH FISCAL AGENT: US TREASURY Money Market Account $687,866.94
LOCAL AGENCY INVESTMENT FD 8,761,978.98
$9,449,845.92
Note: The Diamond Bar Public Facility Authority is invested in the State Treasurer's Local Agency Investment Fund,
The LAIF Bond Proceeds investment account's withdrawals are limited to one draw down per month.
As a secondary investment option, the Authority maintains a US Treasury Sweep Account with the City's Fiscal Aged
Union Bank of California. Any excess funds are swept" on a daily basis from the Authority's bank accounts and are
Invested overnight in a pool of US Treasury Notes. Interest is credited to the Authority's bank accounts on a monthly
basis.
L.A,I.F - Effective Yield - April, 2003
Union Bank Money Mkt - Effective Yield - April, 2003
1.858%
1.130%
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The above summary provides sufficient cash flow liquidity to meet the next six month's
estimated expenditures.
t>4w"-�r
rincfa C, Lowry, Treasurer
Diamond Bar Public Financing Authority
Monthly Treasurer's Cash Statement
03/31/03
BEGINNING
ENDING
BALANCE
RECEIPTS
DISBURSEMENTS
BALANCE
PFA - Construction Fund $9,917,276.64
$1.42
$0.31
$9,917,277.75
PFA - Cost of Issuance Fund 43,495.35
38.42
8.43
43,525.34
PFA - Lease Payment Fund 679,083.11
593.80
23,909.43
655,767.48
$10,639,855.10
$633.64
$23,918.17
$10,616,570.57
CASH WITH FISCAL AGENT: US TREASURY Money Market Account $700,919.59
LOCAL AGENCY INVESTMENT FD 9,915,650.98
$10,616,570.57
Note: The Diamond Bar Public Facility Authority is invested in the State Treasurer's Local Agency Investment Fund.
The LAIF Bond Proceeds investment account's withdrawals are limited to one draw down per month.
As a secondary investment option, the Authority maintains a US Treasury Sweep Account with the City's Fiscal Ageni
Union Bank of California. Any excess funds are "swept" on a daily basis from the Authority's bank accounts and are
invested overnight in a pool of US Treasury Notes. Interest is credited to the Authority's bank accounts on a monthly
basis.
L,A.I.F - Effective Yield - March 2003
Union Bank Money Mkt - Effective Yield - Mar. 2003
1.904%
1.161%
All investments are placed in accordance with the City of Diamond Bar's Investment Policy,
The above summary provides sufficient cash flow liquidity to meet the next six month's
estimated expenditures.
inda C. Lowry, Treasurer
Diamond Bar Public Financing Authority
Monthly Treasurer's Cash Statement
02/28/2003 (Revised)
BEGINNING
ENDING
BALANCE
RECEIPTS
DISBURSEMENTS
BALANCE
PFA - Construction Fund $9,917,275.42
$1.56
$0.34
$9,917,276.64
PFA - Cost of Issuance Fund 45,523.49
44.86
2,073.00
43,495.35
PFA - Lease Payment Fund 678,555.20
674.52
146.61
679,083.11
$10,641,354.11
$720.94
$2,219.95
$10,639,855.10
CASH WITH FISCAL AGENT: US TREASURY Money Market Account $724,204.12
LOCAL AGENCY INVESTMENT FD 9,915,650.98
$10,639,855.10
Note; The Diamond Bar Public Facility Authority is invested in the State Treasurer's Local Agency Investment Fund.
The LAIF Bond Proceeds investment account's withdrawals are limited to one draw down per month,
As a secondary Investment option, the Authority maintains a US Treasury Sweep Account with the City's Fiscal Agent
Union Bank of California. Any excess funds are "swept" on a daily basis from the Authority's bank accounts and are
invested overnight in a pool of US Treasury Notes, Interest is credited to the Authority's bank accounts on a monthly
basis.
L.A.I.F -Effective Yield -February 2003
Union Bank Money Mkt - Effective Yield - Feb. 2003
1.945%
1.188%
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The above summary provides sufficient cash flow liquidity to meet the next six month's
estimated expenditures.
7
Lind6 C. Lowry, Treasurer
Diamond Bar Public Financing Authority
Monthly Treasurer's Cash Statement
01/31/2003 (Revised)
BEGINNING
ENDING
BALANCE
RECEIPTS
DISBURSEMENTS
BALANCE
PFA - Construction Fund $9,910,579.66
$6,967.32
$271.56
$9,917,275.42
PFA - Cost of Issuance Fund 51,684.43
20.37
6,181.31
45,523.49
PFA - Lease Payment Fund 690,642.32
297.96
12,385.08
678,555.20
$10,652,906.41
$7,285.65
$18,837.95
$10,641,354.11
CASH WITH FISCAL AGENT: US TREASURY Money Market Account $725,703.13
LOCAL AGENCY INVESTMENT FD 9,915,650.98
$10,641,354.11
Note: The Diamond Bar Public Facility Authority is invested in the State Treasurer's Local Agency Investment Fund.
The LAIF Bond Proceeds investment account's withdrawals are limited to one draw down per month.
As a secondary investment option, the Authority maintains a US Treasury Sweep Account with the City's Fiscal Ageni
Union Bank of California. Any excess funds are "swept" on a daily basis from the Authority's bank accounts and are
invested overnight in a pool of US Treasury Notes. Interest is credited to the Authority's bank accounts on a monthly
basis,
L.A.I.F - Effective Yield - January, 2003
Union Bank Money Mkt - Effective Yield - Jan. 2003
2.103%
1.169%
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The above summary provides sufficient cash flow liquidity to meet the next six month's
estimated expenditures.
i
Diamond Bar Public Financing Authority
Monthly Treasurer's Cash Statement
12/31/2002 (Revised)
BEGINNING
ENDING
BALANCE
RECEIPTS
DISBURSEMENTS
BALANCE
PFA - Construction Fund $0.00
$12,470,000.00
$2,559,420.34
$9,910,579.66
PFA - Cost of Issuance Fund 0.00
449,383.75
397,699.32
51,684.43
PFA - Lease Payment Fund 0.00
698,066.25
7,423.93
690,642.32
$0.00
$13,617,450.00
$2,964,543.59
$10,652,906.41
CASH WITH FISCAL AGENT: US TREASURY Money Market Account $742,906.41
LOCAL AGENCY INVESTMENT FD 9,910,000.00
10,652,906,41
Note: The Diamond Bar Public Facility Authority is invested in the State Treasurer's Local Agency Investment Fund.
The LAIF Bond Proceeds investment account's withdrawals are limited to one draw down per month.
As a secondary investment option, the Authority maintains a US Treasury Sweep Account with the City's Fiscal Agent
Union Bank of California. Any excess funds are "swept" on a daily basis from the Authority's bank accounts and are
invested overnight in a pool of US Treasury Notes. Interest is credited to the Authority's bank accounts on a monthly
basis.
L.A.I.F -Effective Yield -December 2002 2.201%
Union Bank Money Mkt - Effective Yield - Dec. 2002 1.049%
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The above summary provides sufficient cash flow liquidity to meet the next six month's
estimated expenditures.
i da C. Lowry, Treas er
Agenda # PFA 3.2
Meeting Date:07/15/03
CITY OF
IN OE:
AGENDA REPORT
AUTHORITY
O1 ION ro
TO: Honorable Mayor and Members of the City Council
11
VIA: Linda C. Lowry, City Manag
TITLE: Public Financing Authority Treasurer's Statements for December 31,2002 through May
31, 2003
RECOMMENDATION:
Approve the December 31, 2002 through May 31, 2003, Treasurer's Statements.
FINANCIAL IMPACT:
None
BACKGROUND:
Although the Public Financing Authority's funds have been incorporated into the City's monthly
Treasurer's Statement, separate Treasurer's Statements have been prepared for review and
approval. These statements show the cash balances for the various funds, with a breakdown of
investment account balances and the effective yield earned from investments.
The amounts reflected in these statements correlate to the revised Treasurer's Statements presented
to the City Council at this evening's meeting. The numbers are however, presented with slightly more
detail to reflect the different funds as they are accounted for by the fiscal agent.
PREPARED BY:
Linda G. Magnuson, Finance Director
19
e'Gty City Manager
Attachments:
Treasurer's Statements
Diamond Bar Public Financing Authority
Monthly Treasurer's Cash Statement
05/31/03
BEGINNING
DISBURSEMENTS ENDING
BALANCE RECEIPTS BALANCE
PFA - Construction Fund $8,764,454.94 $1.67 $0.38 $8,764,456.23
PFA- Cost of Issuance Fund 43,557.84 39.26 10,008.95 33,588.15
PFA - Lease Payment Fund 641,833.14 591.10 16,320.44 626,103.80
$9,449,845.92 $632.03 $26,329.77 $9,424,148.18
CASH WITH FISCAL AGENT: US TREASURY Money Market Account $662,169.20
LOCAL AGENCY INVESTMENT FD 8,761,978.98
$9,424,148.18
Note: The Diamond Bar Public Facility Authority is invested in the State Treasurer's Local Agency Investment Fund.
The LAIF Bond Proceeds investment account's withdrawals are limited to one draw down per month.
As a secondary investment option, the Authority maintains a US Treasury Sweep Account with the City's Fiscal Ageni
Union Bank of California. Any excess funds are "swept" on a daily basis from the Authority's bank accounts and are
invested overnight In a pool of US Treasury Notes. Interest is credited to the Authority's bank accounts on a monthly
basis.
L.A.I.F - Effective Yield - May, 2003 1.769%
Union Bank Money Mkt - Effective Yield - May, 2003 1,124%
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The above summary provides sufficient cash flow liquidity to meet the next six month's
estimated expenditures.
Diamond Bar Public Financing Authority
Monthly Treasurer's Cash Statement
04/30/03
BEGINNING
DISBURSEMENTS ENDING
BALANCE RECEIPTS BALANCE
PFA - Construction Fund $9,917,277.75 $48,329.56 $1,201,152.37 $8,764,454.94
PFA - Cost of Issuance Fund 43,525.34 41.74 9.24 43,557.84
PFA - Lease Payment Fund 655,767.48 640.87 14,575.21 641,833.14
$10,616,570.57 $49,012.17 $1,215,736.82 $9,449,845.92
CASH WITH FISCAL AGENT: US TREASURY Money Market Account $687,866.94
LOCAL AGENCY INVESTMENT FD 8,761,978.98
$9,449,845.92
Note: The Diamond Bar Public Facility Authority is invested in the State Treasurer's Local Agency Investment Fund.
The LAIF Bond Proceeds investment account's withdrawals are limited to one draw down per month.
As a secondary investment option, the Authority maintains a US Treasury Sweep Account with the City's Fiscal Ageni
Union Bank of California. Any excess funds are "swept" on a daily basis from the Authority's bank accounts and are
invested overnight in a pool of US Treasury Notes. Interest is credited to the Authority's bank accounts on a monthly
basis.
L.A,I.F - Effective Yield - April, 2003 1.858%
Union Bank Money Mkt - Effective Yield - April, 2003 1.130%
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The above summary provides sufficient cash flow liquidity to meet the next six month's
estimated expenditures.
Linda C. Lowry, Treasurer
Diamond Bar Public Financing Authority
Monthly Treasurer's Cash Statement
03/31/03
BEGINNING
DISBURSEMENTS ENDING
BALANCE RECEIPTS BALANCE
PFA - Construction Fund $9,917,276.64 $1.42 $0.31 $9,917,277.75
PFA - Cost of Issuance Fund 43,495.35 38.42 8.43 43,525.34
PFA - Lease Payment Fund 679,083.11 593.80 23,909.43 655,767.48
$10,639,855.10 $633.64 $23,918.17 $10,616,570.57
CASH WITH FISCAL AGENT: US TREASURY Money Market Account $700,919.59
LOCAL AGENCY INVESTMENT FD 9,915,650.98
$10,616,570.57
Note: The Diamond Bar Public Facility Authority is invested in the State Treasurer's Local Agency Investment Fund.
The LAIF Bond Proceeds investment account's withdrawals are limited to one draw down per month.
As a secondary investment option, the Authority maintains a US Treasury Sweep Account with the City's Fiscal Ageni
Union Bank of California. Any excess funds are "swept" on a daily basis from the Authority's bank accounts and are
invested overnight in a pool of US Treasury Notes. Interest is credited to the Authority's bank accounts on a monthly
basis.
L,A.I.F - Effective Yield - March 2003 1.904%
Union Bank Money Mkt - Effective Yield - Mar. 2003 1.161%
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The above summary provides sufficient cash flow liquidity to meet the next six month's
estimated expenditures.
Diamond Bar Public Financing Authority
Monthly Treasurer's Cash Statement
02/28/2003 (Revised)
BEGINNING
DISBURSEMENTS ENDING
BALANCE RECEIPTS BALANCE
PFA - Construction Fund $9,917,275.42 $1.56 $0.34 $9,917,276.64
PFA - Cost of Issuance Fund 45,523.49 44.86 2,073.00 43,495.35
PFA - Lease Payment Fund 678,555.20 674.52 146.61 679,083.11
$10,641,354.11 $720.94 $2,219.95 $10,639,855.10
CASH WITH FISCAL AGENT: US TREASURY Money Market Account $724,204.12
LOCAL AGENCY INVESTMENT FD 9,915,650.98
$10,639,855.10
Note: The Diamond Bar Public Facility Authority is invested in the State Treasurer's Local Agency Investment Fund.
The LAIF Bond Proceeds investment account's withdrawals are limited to one draw down per month.
As a secondary investment option, the Authority maintains a US Treasury Sweep Account with the City's Fiscal Ageni
Union Bank of California. Any excess funds are "swept" on a daily basis from the Authority's bank accounts and are
invested overnight in a pool of US Treasury Notes. Interest is credited to the Authority's bank accounts on a monthly
basis.
L.A.I.F - Effective Yield - February 2003 1.945%
Union Bank Money Mkt - Effective Yield - Feb. 2003 1.188%
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The above summary provides sufficient cash flow liquidity to meet the next six month's
estimated expenditures.
Y"- , e, 4
Lindh C. Lowry, Treasurer
Diamond Bar Public Financing Authority
Monthly Treasurer's Cash Statement
01/31/2003 (Revised)
BEGINNING
DISBURSEMENTS ENDING
BALANCE RECEIPTS BALANCE
PFA - Construction Fund $9,910,579.66 $6,967.32 $271.56 $9,917,275.42
PFA - Cost of Issuance Fund 51,684.43 20.37 6,181.31 45,523.49
PFA - Lease Payment Fund 690,642.32 297.96 12,385.08 678,555.20
$10,652,906.41 $7,285.65 $18,837.95 $10,641,354.11
CASH WITH FISCAL AGENT: US TREASURY Money Market Account $725,703.13
LOCAL AGENCY INVESTMENT FD 9,915,650.98
$10,641,354.11
Note: The Diamond Bar Public Facility Authority is invested in the State Treasurer's Local Agency Investment Fund.
The LAIF Bond Proceeds investment account's withdrawals are limited to one draw down per month.
As a secondary investment option, the Authority maintains a US Treasury Sweep Account with the City's Fiscal Ageni
Union Bank of California. Any excess funds are "swept" on a daily basis from the Authority's bank accounts and are
invested overnight in a pool of US Treasury Notes. Interest is credited to the Authority's bank accounts on a monthly
basis.
L.A.I.F - Effective Yield - January, 2003 2.103%
Union Bank Money Mkt - Effective Yield - Jan. 2003 1.169%
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The above summary provides sufficient cash flow liquidity to meet the next six month's
estimated expenditures.
Diamond Bar Public Financing Authority
Monthly Treasurer's Cash Statement
12/31/2002 (Revised)
BEGINNING
RECEIPTS DISBURSEMENTS ENDING
BALANCE BALANCE
PFA - Construction Fund $0.00 $12,470,000.00 $2,559,420.34 $9,910,579.66
PFA - Cost of Issuance Fund 0.00 449,383.75 397,699.32 51,684.43
PFA - Lease Payment Fund 0.00 698,066.25 7,423.93 690,642.32
$0.00 $13,617,450.00 $2,964,543.59 $10,652,906.41
CASH WITH FISCAL AGENT: US TREASURY Money Market Account $742,906.41
LOCAL AGENCY INVESTMENT FD 9,910,000.00
$10,652,906.41
Note: The Diamond Bar Public Facility Authority is invested in the State Treasurer's Local Agency Investment Fund.
The LAIF Bond Proceeds investment account's withdrawals are limited to one draw down per month.
As a secondary investment option, the Authority maintains a US Treasury Sweep Account with the City's Fiscal Ageni
Union Bank of California. Any excess funds are "swept" on a daily basis from the Authority's bank accounts and are
invested overnight in a pool of US Treasury Notes. Interest is credited to the Authority's bank accounts on a monthly
basis.
L.A.I.F - Effective Yield - December 2002 2.201%
Union Bank Money Mkt - Effective Yield - Dec. 2002 1.049%
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The above summary provides sufficient cash flow liquidity to meet the next six month's
estimated expenditures.
AUTHORITY
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manage64
TITLE: Public Financing Authority FY 2003-04 Budget
RECOMMENDATION:
Approve FY 2003-04 Public Financing Authority Budget.
FINANCIAL IMPACT:
Agenda # 4.1
Meeting Date: 07/15/03
AGENDA REPORT
The document as submitted appropriates the balance of the bond proceeds received as a result of
the December 2002 Lease Revenue Variable Rate Bond issue. At June 30, 2003 it is anticipated that
there will be $6,983,147 left. In addition, it is anticipated that there will be $87,200 in interest revenue
received during the fiscal year. This will provide a total of $7,070,347 that would be available for use.
Anticipated expenditures include $2,600 in banking fees, $618,975 for interest expense and the
balance of $6,448,772 will be transferred to the CIP Fund for the construction of the Community
Senior Center.
Please note that since the bonds were issued at a variable rate it is difficult to fully anticipate the
interest expense. The maximum capped rate of 4.5% would require a total payment of $618,975,
however since issuance the average rate has been less than 1.2%. So it is possible that the total
interest incurred for FY03-04 could be significantly less than the maximum. The funds left as a result
would be saved for future interest payments.
PREPARED BY:
Linda G. Magnuson, Finance Director
Department Head
Attachments:
Public Financing Authority FY 2003-2004 Budget
Deputy City Manager
Diamond Bar Public Financing Authority
FY2003-2004 Budget
Recap of Fiscal Year 2002-2003:
Bond Issue $13,755,000
Bond Discount (Underwriter) (137,550)
Net Proceeds $13,617,450
Bond
FY02-03
FY02-03
Balance
Proceeds
Revenues
Expenditures
Available
Cost of Issuance Account $449,384
$217
$415,988
$33,613
Lease Payment Account 698,066
3,391
87,314
614,143
Construction Fund 12,470,000
55,304
6,189,913
6,335,391
$13,617,450
$58,912
$6,693,215
$6,983,147
Expenditures from the Construction Fund include:
Bond Rate Cap Purchase
$665,000
Construction Req #1 - Prior to FY03 Exp.
900,509 (Planning & Design)
Construction Req #1 - FY03 Expenditures
993,911
Construction Req #2 - Prior to FY03 Exp.-Adj
(57,770)
Construction Req #2 - FY03 Expenditures
1,258,922
Construction Req #3 - FY03 Expenditures
2,429,067
Banking Fees
273
$6,189,913
FY 2003-04
Proposed
Cost of Issuance Fund
Resources
Balance Brought Forward
6,983,147
Interest Revenue
87,200
total Resources Available
$7,070,347
Appropriations
Banking Fees 2,600
Interest Expense 618,975
Transfer to CIP Fund - Com/sr Center 6,448,772
Total Appropriations $7,070,347
Agenda # 4.1
Meeting Date: 07/15/03
CITY OF
AUTHORITY AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager 11
TITLE: Public Financing Authority FY 2003-04 Budget
RECOMMENDATION:
Approve FY 2003-04 Public Financing Authority Budget.
FINANCIAL IMPACT:
The document as submitted appropriates the balance of the bond proceeds received as a result of
the December 2002 Lease Revenue Variable Rate Bond issue. At June 30, 2003 it is anticipated that
there will be $6,983,147 left. In addition, it is anticipated that there will be $87,200 in interest revenue
received during the fiscal year. This will provide a total of $7,070,347 that would be available for use.
Anticipated expenditures include $2,600 in banking fees, $618,975 for interest expense and the
balance of $6,448,772 will be transferred to the CIP Fund for the construction of the Community
Senior Center.
Please note that since the bonds were issued at a variable rate it is difficult to fully anticipate the
interest expense. The maximum capped rate of 4.5% would require a total payment of $618,975,
however since issuance the average rate has been less than 1.2%. So it is possible that the total
interest incurred for FY03-04 could be significantly less than the maximum. The funds left as a result
would be saved for future interest payments.
PREPARED BY:
Linda G. Magnuson, Finance Director
Z---—'2—lT
Departmbnt Head
Deputy City Manager
Attachments:
Public Financing Authority FY 2003-2004 Budget
Diamond Bar Public Financing Authority
FY2003-2004 Budget
Recap of Fiscal Year 2002-2003:
Bond Issue $13,755,000
Bond Discount (Underwriter) (137,550)
Y02-03
Y02-03
alance
Net Proceeds $13,617,450
Revenues Expenditures Available
Bond
Proceeds
Cost of Issuance Account $449,384 $217
$415,988 $33,613
Lease Payment Account 698,066 3,391
87,314 614,143
Construction Fund 12,470,000 55,304
6,189,913 6,335,391
$13,617,450 $58,912 $6,693,215
$6,983,147
Expenditures from the Construction Fund include:
$665,000
Bond Rate Cap Purchase
Construction Req #1 - Prior to FY03 Exp.
900,509 (Planning & Design)
Construction Req #1 - FY03 Expenditures
993,911
Construction Req #2 - Prior to FY03 Exp.-Adj
(57,770)
Construction Req #2 - FY03 Expenditures
1,258,922
Construction Req #3 - FY03 Expenditures
2,429,067
Banking Fees 273
$6,189,913
FY 2003-04
Proposed
Cost of Issuance Fund
Resources
6,983,147
Balance Brought Forward
Interest Revenue 87,200
Total Resources Available $7,070,347
Appropriations
2,600
Banking Fees
Interest Expense 618,975
Transfer to CIP Fund - Com/sr Center 6,448,772
Total Appropriations $7,070,347
I
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manage�,&�
Agenda # 6.7
Meeting Date: July 15, 2003
AGENDA REPORT
TITLE: Consideration of Resolution No. 2003 -XX Amending "City Council Standards of
Operation", Resolution 96-28 with regard to "Use of City Media"
RECOMMENDATION: It is recommended that the titled resolution be approved to clarify the
standard of use of individualized stationery, or stationery marked as "from the desk of'.
FINANCIAL IMPACT: The act of supporting this action has no cost.
BACKGROUND: Over the years the Council has adopted and amended policies to set forth
standards of acceptable conduct for themselves, staff, and appointees. A number of resolutions have
been adopted over the years to assist in stating expected norms for use of property, staff resources,
and other mediums available to City officials. At the direction of the City Council, staff is currently
assisting a Council Sub -committee with the preparation of a draft Code of Ethical Conduct. In the
meantime, however, it has come to the attention of Council and staff that a clear policy has never
been created to address the use of individualized stationery ("from the desk of') versus the use of
City letterhead.
Upon review of the current "City Council Standards of Operation" as set forth in Resolution 96-28, it
appears that the inclusion of language referring to individualized stationery, which did not exist at the
time of the last amendment to the standards, will clarify questions about how the stationery may be
used to avoid violating Council policy.
DISCUSSION: "City Media" has been defined as "City letterhead, official stationery, any document to
which the City logo or insignia is unofficially affixed ..." or any "medium of communication which
appears to be an official communication of the City."
The limitations; on the use of "City Media" are that the "City Media shall be used solely: 1) by City staff
in the usual course of conducting official City business, or 2) only upon prior approval of the City
Council at a regularly -convened meeting of the City Council by the City Council as a body or any
individual member of the Council for official City business."
The existing standard only excludes business cards from the aforementioned use limitations. It is
arguable that: the use of individual stationary is precluded under the resolution without full Council
approval.
It is recommended that the exclusion be amended to include the individualized or "from the desk of"
stationery. The attached resolution adds this language and removes the "Sidewalk City Hall"
reference since the incidents related to this language appear to no longer occur in the City. In
addition it would be helpful to refer the reader of the Resolution to other standards for use of
"electronic City media" in City of Diamond Bar Policy and Procedure A-2, "Computer Use
Policy".
Attachments: Proposed Resolution
Resolution 96-28
City of Diamond Bar Policy and Procedure A-2, Computer Use Policy
RESOLUTION NO. 2003-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
AMENDING "SECTION 8. USE OF CITY MEDIA" OF RESOLUTION NO. 96-28,
"ESTABLISHING CITY COUNCIL STANDARDS OF OPERATION"
WHEREAS, business practices and common customs will change from time to
time, and
WHEREAS, the City Council has established standards to define the roles,
responsibilities, and expectations of each other and staff with regard to day to day
operations, and
WHEREAS, periodic review of these standards allows agreement upon expected
conduct, and
WHEREAS, it is apparent that clarity is needed in the area of the standards for
the use of City Media in order to account for the creation and use of individualized
Council stationery, and
WHEREAS, "Sidewalk City Hall" mentioned in the resolution no longer occurs.
NOW THEREFORE, BE IT RESOLVED by the City of Diamond Bar that No. 96-
28, Section 8. be amended as follows:
Section 8. USE OF CITY MEDIA
A. "'City Media" means City letterhead, official stationery, and document to which the
City logo or insignia is unofficially affixed, " ", the use of City -
owned equipment for the electronic transmission of information and any other
instrumentality or medium of communication which appears to be an official
communication of the City. "City Media" shall not include business cards or
individualized City Council stationery. The use of City -owned equipment
for the electronic transmission of information is regulated by separate City
of Diamond Bar Policy and Procedure A-2, "Computer use Policy".
PASSED, APPROVED, AND ADOPTED this day of , 2003.
Mayor Herrera
I, Nancy Whitehouse, Acting City Clerk of the City of Diamond Bar, do hereby certify
that the foregoing Resolution was passed, approved, and adopted at a regular meeting
of the City Council of the City of Diamond Bar held on day of
2003, by the following Roll Call vote:
AYES:COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
Nancy Whitehouse, Acting City Clerk
Agenda # 6.7
Meeting Date: July 15, 2003
CITY COUNCIL AGENDA REPORT
TO:
Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manage
TITLE: Consideration of Resolution No. 2003 -XX Amending "City Council Standards of
Operation", Resolution 96-28 with regard to "Use of City Media"
RECOMMENDATION: It is recommended that the titled resolution be approved to clarify the
standard of use of individualized stationery, or stationery marked as "from the desk of.
FINANCIAL IMPACT: The act of supporting this action has no cost.
BACKGROUND: Over the years the Council has adopted and amended policies to set forth
standards of acceptable conduct for themselves, staff, and appointees. A number of resolutions have
been adopted over the years to assist in stating expected norms for use of property, staff resources,
and other mediums available to City officials. At the direction of the City Council, staff is currently
assisting a Council Sub -committee with the preparation of a draft Code of Ethical Conduct. In the
meantime, however, it has come to the attention of Council and staff that a clear policy has never
been created to address the use of individualized stationery ("from the desk of) versus the use of
City letterhead.
Upon review of the current "City Council Standards of Operation" as set forth in Resolution 96-28, it
appears that the inclusion of language referring to individualized stationery, which did not exist at the
time of the last amendment to the standards, will clarify questions about how the stationery may be
used to avoid violating Council policy.
DISCUSSION: "City Media" has been defined as "City letterhead, official stationery, any document to
which the City logo or insignia is unofficially affixed ..." or any "medium of communication which
appears to be an official communication of the City."
The limitations on the use of "City Media" are that the "City Media shall be used solely: 1) by City staff
in the usual course of conducting official City business, or 2) only upon prior approval of the City
Council at a regularly -convened meeting of the City Council by the City Council as a body or any
individual member of the Council for official City business."
The existing standard only excludes business cards from the aforementioned use limitations. It is
arguable that the use of individual stationary is precluded under the resolution without full Council
approval.
It is recommended that the exclusion be amended to include the individualized or "from the desk of
stationery. The attached resolution adds this language and removes the "Sidewalk City Hall"
reference since the incidents related to this language appear to no longer occur in the City. In
addition it would be helpful to refer the reader of the Resolution to other standards for use of
"electronic City media" in City of Diamond Bar Policy and Procedure A-2, "Computer Use
Policy".
Attachments: Proposed Resolution
Resolution 96-28
City of Diamond Bar Policy and Procedure A-2, Computer Use Policy
RESOLUTION NO. 2003
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
AMENDING "SECTION 8. USE OF CITY MEDIA" OF RESOLUTION NO. 96-28,
"ESTABLISHING CITY COUNCIL STANDARDS OF OPERATION"
WHEREAS, business practices and common customs will change from time to
time, and
WHEREAS, the City Council has established standards to define the roles,
responsibilities, and expectations of each other and staff with regard to day to day
operations, and
WHEREAS, periodic review of these standards allows agreement upon expected
conduct, and
WHEREAS, it is apparent that clarity is needed in the area of the standards for
the use of City Media in order to account for the creation and use of individualized
Council stationery, and
WHEREAS, "Sidewalk City Hall" mentioned in the resolution no longer occurs.
NOW THEREFORE, BE IT RESOLVED by the City of Diamond Bar that No. 96-
28, Section 8. be amended as follows:
Section 8. USE OF CITY MEDIA
A. "'City Media" means City letterhead, official stationery, and document to which the
City logo or insignia is unofficially affixed, "Sidewalk Hall", the use of City -
owned equipment for the electronic transmission of information and any other
instrumentality or medium of communication which appears to be an official
communication of the City. "City Media" shall not include business cards or
individualized City Council stationery. The use of City -owned equipment
for the electronic transmission of information is regulated by separate City
of Diamond Bar Policy and Procedure A-2, "Computer use Policy".
PASSED, APPROVED, AND ADOPTED this day of , 2003.
Mayor Herrera
I, Nancy Whitehouse, Acting City Clerk of the City of Diamond Bar, do hereby certify
that the foregoing Resolution was passed, approved, and adopted at a regular meeting
of the City Council of the City of Diamond Bar held on day of
, 2003, by the following Roll Call vote:
AYES:0OUNCIL MEMBERS:
NOES:: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
Nancy Whitehouse, Acting City Clerk