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HomeMy WebLinkAbout5/27/2003CITY OF DIAMOND BAR JOINT MEETING OF THE CITY COUNCIL AND PARKS & RECREATION COMMISSION TUESDAY, MAY 27, 2003 6:00 p.m. to 8:00 p.m. South Coast Air Quality Management Distsrict - ROOM CC -8 21865 E. Copley Drive STUDY SESSION AGENDA I. Call to Order: Council Members Chang, O'Connor, Zirbes, Mayor Pro Tem Huff and Mayor Herrera Parks and Recreation Commissioners Lui, Lyons, Torres, Vice Chairman Grundy, Chairman Hull II. Public Comments: III. Topics for Discussion: 1. Budget Impacts for 2003/04 (Report by CM/Lowry) 2. Facilities (Implementation of the Parks Master Plan) a. Site D Status and Plans b. Joint Use Agreements with School Districts c. Programming of Heritage Park Community Center after the Community/Senior Center opens — Multi -Use 1. Teens 2. Tiny Tots 3. Senior Groups MAY 27, 2003 PAGE 2 JT. CITY COUNCIL/ PARKS AND RECREATION COMMISSION STUDY SESSION 4. Community Meetings d. Sycamore Canyon Park ADA Retro -Fit e. Starshine Park ADA Retro -Fit f. Tennis Courts — Update on New Rules 3. Strategic and Master Planning a. Youth Master Plan b. Teen Programming 4. Trails (Implementation of the Trails Master Plan) a. Trail and Trail Head at Sycamore Canyon Park IV. Additional questions/comments V. Adjournment MAY 27, 2003 PAGE 2 JT. CITY COUNCIUPARKS AND RECREATION COMMISSION STUDY SESSION 4. Community Meetings d. Sycamore Canyon Park ADA Retro -Fit e. Starshine Park ADA Retro -Fit f. Tennis Courts — Update on New Rules 3. Strategic and Master Planning a. Youth Master Plan b. Teen Programming 4. Trails (Implementation of the Trails Master Plan) a. Trail and Trail Head at Sycamore Canyon Park IV. Additional questions/comments V. Adjournment 1 PDG & ASSOCIATES x' PARKS, RECREATION AND COMMUNITY SERVICES BUILDING & SUPPORT/NG COMMUNITY DIAMOND BAR COMMUNITY SERVICES DEPARTMENT YOUTH MASTER PLAN —STAKEHOLDER GROUP Definition - The Youth Master Plan Stakeholder Group will be comprised of individuals and youth serving agency representatives that are involved or interested in the Diamond Bar youth and/or their families. The number of members of this group is not limited. Role - The role of the Stakeholder Group will be to advise and provide input as the process evolves. Meetings - They will meet three (3) times during the planning for the Youth Master Plan. Selection Criteria — Anyone interested in the youth of Diamond Bar either in providing services as well as those individuals that may be consumers of those services. —STEERING COMMITTEE Definition - The Steering Committee will provide a continuing committee to represent our data base of information as well as analyze needs and opportunities, achieve collective understanding about the community's existing youth needs, services, and achieve consensus around a community wide Youth Master Plan. The Youth Master Plan Steering Committee will be comprised of no less than 12 (twelve) and no more than 20 (twenty) stakeholders from the Diamond Bar community. Role — With the guidance of the Diamond Bar Community Services Department and Youth Master Plan Consultant Team, the Steering Committee will participate with the long-term planning and successful creation of the Diamond Bar Youth Master Plan document. Meetings - The Steering Committee will meet six (6) times during the planning for the Youth Master Plan. Selection Criteria — The following represents desirable attributes for Steering Committee members. It will be important for potential members to have a minimum of four (4) of these attributes for the most successful planning for the Youth Master Plan. 1. Interested and cares for the youth of Diamond Bar. 2. Has a working knowledge on the concepts of youth development. 3. Knows the Diamond Bar community very well. 4. Time and commitment to serve on the Steering Committee, including the attendance to all Steering Committee meetings, Stakeholder Group Meetings and some specific tasks as they are identified through the process. 5. Has the ability to work in a committee setting to develop consensus on issues and opportunities as they occur. 6. Actively seeks out and represents the broadest needs and concerns of the Diamond Bar youth. Budget Discussion 1. 2002/2003 estimated General Fund Reserve 2. Cash -on -hand policy of 50% operating requirement 3. Cash available 4. Potential State cut backs 2003-04 5. Cash available for new projects 6. Potential State cut backs 2004-05 7. Cash available for new projects A. Economic Development - to fund new programs and service demands Open space in general "Site D" B. Library C. Parks Projects Soccer Fields Aquatics Center 5/27/03 $19,500,000 7,000,000 12,500,000 2,000,000 10,500,000 2,000,000 $8,500,000 1011yl9�hasftVBIICof a" PlOt Dal May 13 2003 - 8 37m Uw timla: A .1% rel Oil __em_ __ _ >m.m, __. ; !!<E: §!(:� z_e ( � � � ƒ f � . 1011w"zh..%vB11C01 6" %N,. Wy 13, 7003. B:37a Uw Hbph 1h t1'aglSMaplDg1i70f.gq Pbt Dau. My 13, 2003.0:38am U-hoala ft D DDC 111�e.y,9MtiDB11GOt.awg Pbl Oals M8713.2003-637am Uask :,% Rpq p I �T� l wzh..OB11701. q PIWDYIB'. Wy10,2007-8'.38am Uwhivak�jk D DDC 1lipag�5aeas�pB11L01.mg Plot Dare: May 13, 2003.8:37— User ham, rN 1l alag151bob'D811C0f mg ft Onto May 132003.8.37am UN amok pa —.Dal IT01 M ftt D- May''. 200' 6 7Bam U_ Y bals* VIN J!#JV2DOdOl o g»s aO D;3 �m,_�o _e_� _+_woiiw3&o awlaw� lmswyl¥ 'm SSI¥looSS¥ ©V !SNVAS alAvaO\0�l0 40 &� 8 Ag _ m � � ` } MAY 27, 2003 PAGE 2 IT. CITY COUNCIUPARKS AND RECREATION COMMISSION STUDY SESSION 4. Community Meetings d. Sycamore Canyon Park ADA Retro -Fit e. Starshine Park ADA Retro -Fit f. Tennis Courts - Update on New Rules 3. Strategic and Master Planning a. Youth Master Plan b. Teen Programming 4. Trails (Implementation of the Trails Master Plan) a. Trail and Trail Head at Sycamore Canyon Park IV. Additional questions/comments V. Adjournment PDG & ASSOCIATES PARKS, RECREATION AND COMMUNITY SERVICES BUILDING & SUPPORTING COMMUNITY DIAMOND BAR COMMUNITY SERVICES DEPARTMENT YOUTH MASTER PLAN -STAKEHOLDER GROUP Definition - The Youth Master Plan Stakeholder Group will be comprised of individuals and youth serving agency representatives that are involved or interested in the Diamond Bar youth and/or their families. The number of members of this group is not limited. Role - The role of the Stakeholder Group will be to advise and provide input as the process evolves. Meetings - They will meet three (3) times during the planning for the Youth Master Plan. Selection Criteria - Anyone interested in the youth of Diamond Bar either in providing services as well as those individuals that may be consumers of those services. -STEERING COMMITTEE Definition - The Steering Committee will provide a continuing committee to represent our data base of information as well as analyze needs and opportunities, achieve collective understanding about the community's existing youth needs, services, and achieve consensus around a community wide Youth Master Plan. The Youth Master Plan Steering Committee will be comprised of no less than 12 (twelve) and no more than 20 (twenty) stakeholders from the Diamond Bar community. Role - With the guidance of the Diamond Bar Community Services Department and Youth Master Plan Consultant Team, the Steering Committee will participate with the long-term planning and successful creation of the Diamond Bar Youth Master Plan document. Meetings - The Steering Committee will meet six (6) times during the planning for the Youth Master Plan. Selection Criteria - The following represents desirable attributes for Steering Committee members. It will be important for potential members to have a minimum of four (4) of these attributes for the most successful planning for the Youth Master Plan. 1. Interested and cares for the youth of Diamond Bar. 2. Has a working knowledge on the concepts of youth development. 3. Knows the Diamond Bar community very well. 4. Time and commitment to serve on the Steering Committee, including the attendance to all Steering Committee meetings, Stakeholder Group Meetings and some specific tasks as they are identified through the process. Has the ability to work in a committee setting to develop consensus on issues and opportunities as they occur. 6. Actively seeks out and represents the broadest needs and concerns of the Diamond Bar youth. 5/27/03 Budget Discussion 1. 2002/2003 estimated General Fund Reserve $19,500,000 2. Cash -on -hand policy of 50% operating requirement 7,000,000 3. Cash available 12,500,000 4. Potential State cut backs 2003-04 2,000,000 5. Cash available for new projects 10,500,000 6. Potential State cut backs 2004-05 2,000,000 7. Cash available for new projects $8,500,000 A. Economic Development - to fund new programs and service demands Open space in general "Site D" B. Library C. Parks Projects Soccer Fields Aquatics Center Sports complex Parks Master Plan Trails Master Plan Youth Master Plan D. Public Works Projects Sewers Storm Water Traffic Management Plan E. Debt Retirement @ 10 years 1011M&" $Sh"t&0811ColA g PIOt 0 .. May 13.7003.8.37a v IJ fl : A 111K.Nb OF CONCRETE (RAISED CRACKS) A PROVIDE CLEAR LEVEL SPACE AT BARBECUE. PICNIC TABLE. AND TRASH RECEPTACLE Q INSTALL NEW PLAYGROUND EQUIPMENT IN ACCORDANCE WITH ALL ADA, CPSC. AND ASTM GUIDELINES AND INSTALL RESILIENT SURFACING IN PLAYGROUND AREA PROVIDE ACCESSABLE ACCESS TO PLAY AREA. I iu'T I U UNINU OR REMOVE AND REPLACE SECTIONS OF CONCRETE (RAISED CRACKS) Q} PROVIDE CLEAR LEVEL SPACE AT BARBECUE, PICNIC TABLE. AND TRASH RECEPTACLE Q INSTALL NEW PLAYGROUND EQUIPMENT IN ACCORDANCE WITH ALL ADA, CPSC. AND ASTM GUIDELINES AND INSTALL RESILIENT SURFACING IN PLAYGROUND AREA Q5 PROVIDE ACCESSABLE ACCESS TO PLAY AREA Q} GRIND OR REMOVE AND REPLACE SECTIONS OF CONCRETE (RAISED CRACKS) PROVIDE CLEAR LEVEL SPACE AT BARBECUE. PICNIC TABLE AAD TRASH RECEPTACLE Q INSTALL NEW PLAYGROUND EQUIPMENT IN ACCORDANCE WITH ALL ADA. CPSC. AND ASTM GUIDELINES AND INSTALL RESILIENT SURFACING IN PLAYGROUND AREA Q PROVIDE ACCESSABLE ACCESS TO PLAY AREA. s 3 5 5 TYP. TYP. (i 1 ?6 2 GRIND OR REMOVE AND REPLACE SECTIONS OF CONCRETE (RAISED CRACKS) PROVIDE CLEAR LEVEL SPACE AT BARBECUE, PICNIC TABLE, AND TRASH RECEPTACLE INSTALL NEW PLAYGROUND EQUIPMENT IN ACCORDANCE WITH ALL ADA, CPSC. AND [-> ASTM GUIDEUNES AND INSTALL RESILIENT SURFACING IN PLAYGROUND AREAL PROVIDE ACCESSAB E ACCESS TO PLAY AREA I F-1 EI EI M 00000ao n 0 0 N0, DATE REVISION BY DAVID EVANS CITY OF DIAMOND F ASSOCIATE STAR Q AND SHINEPARKIMPROVEMEI S 800 North Haven Avenue, Suite 300 Ontario C9 51564 TOPOGRAP Phone: 90909.48.481.5750 HIC MA