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CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
May 20, 2003
CLOSED SESSION: None
Public Comments on Closed Session Agenda
Government Code Section
STUDY SESSION:
5:00 p.m., CC -8
♦ FISCAL YEAR 2003-04 BUDGET
♦ BUDGET DECISION PACKAGES
Public Comments
CALL TO ORDER: 6:30 p.m.
PLEDGE OF ALLEGIANCE: Mayor
INVOCATION: Pastor Bob Stebe (Stee-bee), Northminster
Presbyterian Church
ROLL CALL: Council Members Chang, O'Connor, Zirbes,
Mayor Pro Tem Huff, Mayor Herrera
APPROVAL OF AGENDA: Mayor
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Proclaiming May 2003 as "wire a Veteran Month -"Veteran Appreciation
Month."
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public to
directly address the Council on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on this agenda.
Although the City Council values your comments, pursuant to the Brown Act, the
Council generally cannot take any action on items not listed on the posted
agenda. Please complete a Speaker's Card and give it to the City Clerk
(completion of this form is voluntarv). There is a five-minute maximum time limit
MAY 20, 2003 PAGE 2
when addressing the City Council.
4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the
City Council may briefly respond to public comments but no extended discussion
and no action on such matters may take place.
5. SCHEDULE OF FUTURE EVENTS:
5.1 PARKS AND RECREATION COMMISSION MEETING — May 22, 2003 —
7:00 p.m., AQMD/Government Center Board Hearing Room, 21865 E.
Copley Dr.
5.2 MEMORIAL DAY HOLIDAY — Monday, May 26, 2003 — City Offices will be
closed. Will reopen Tuesday, May 27, 2003.
5.3 CITY COUNCIL/PARKS AND RECREATION COMMISSION JOINT
MEETING — May 27, 2003 - 5:00 p.m., - Room CC -8, AQMD/Government
Center, 21865 E. Copley Dr.
5.4 PLANNING COMMISSION MEETING — May 27, 2003 — 7:00 p.m.,
AQMD/Government Center Auditorium, 21865 E. Copley Dr.
5.5 PUBLIC SAFETY COMMITTEE MEETING - June 2, 2003 - 7:00 p.m.,
Diamond Bar/Walnut Sheriff Station, 21695 E. Valley Blvd., Walnut.
5.6 CITY COUNCIL MEETING — June 3, 2003 — 6:30 p.m.,
AQMD/Government Center, 21865 E. Copley Dr.
6. CONSENT CALENDAR:
6.1 CITY COUNCIL MINUTES:
6.1.1 Study Session of May 6, 2003 -Approve as submitted.
6.1.2 Regular Meeting of May 6, 2003 — Approve as submitted.
Requested by: City Clerk
6.2 PLANNING COMMISSION MINUTES:
6.2.1 Regular Meeting March 25, 2003 — Receive and File.
6.2.2 Regular Meeting of April 22, 2003 — Receive and File.
Requested by: Planning Division
6.3 TRAFFIC AND TRANSPORTATION COMMISSION MINUTES — Regular
Meeting of March 13, 2003 - Receive and file.
MAY 20, 2003 PAGE 3
Requested by: Public Works Division
6.4 WARRANT - Approve Warrant Registers dated May 8 and May 15, 2003
totaling $1,199,672.43.
Requested by: Finance Division
6.5 APPROVE INCREASE IN RATES FOR CITY ATTORNEY SERVICES.
Recommended Action: Approve.
Requested by: City Manager
6.6 ADOPT RESOLUTIONS APPROVING THE ENGINEER'S REPORT,
DECLARING THE CITY'S INTENTION TO LEVY AND COLLECT
ASSESSMENTS AND FIXING A TIME AND PLACE FOR A HEARING OF
OBJECTIONS THEREON:
6.6.1 RESOLUTION NO. 2003-22 DECLARING THE CITY'S INTENTION
TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE
DISTRICT NO. 38 AND DIRECT THE CITY CLERK TO
ADVERTISE THE PUBLIC HEARING ON JUNE 17, 2003.
Recommended Action: Adopt Resolution.
6.6.2 RESOLUTION NO. 2003-23 DECLARING THE CITY'S INTENTION
TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE
DISTRICT NO. 39 AND DIRECT THE CITY CLERK TO
ADVERTISE THE PUBLIC HEARING ON JUNE 17, 2003.
Recommended Action: Adopt Resolution.
6.6.3 RESOLUTION NO. 2003-24 DECLARING THE CITY'S INTENTION
TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE
DISTRICT NO. 41 AND DIRECT THE CITY CLERK TO
ADVERTISE THE PUBLIC HEARING ON JUNE 17, 2003.
Recommended Action: Adopt Resolution.
Requested by: Public Works Division
6.7 APPROVE NOTICE OF COMPLETION FOR THE BREA CANYON ROAD
STREETSCAPE AND STREET IMPROVEMENTS PROJECT BETWEEN
PATHFINDER ROAD AND SOUTHERLY CITY LIMITS (GRIFFITH
COMPANY).
Recommended Action: Approve.
MAY 20, 2003
PAGE 4
Requested by: Public Works Division
6.8 APPROVAL OF CONTRACT AMENDMENT WITH WARREN C. SIECKE
FOR TRAFFIC ENGINEERING SERVICES FOR THE BREA CANYON
CUTOFF RD. AND STATE RTE. 57 ON/OFF RAMPS IN THE AMOUNT
OF $9,500 AND AUTHORIZE A CONTINGENCY OF $3,000 FOR
CHANGE ORDERS TO BE APPROVED BY CITY MANAGER, FOR A
TOTAL AUTHORIZATION AMOUNT OF $12,500.
Recommended Action: Approve.
Requested by: Public Works Division
6.9 EXTEND CONTRACT SERVICES AGREEMENT WITH SOUTHLAND
SPORTS OFFICIALS FOR THE 2003/04 FY IN AN AMOUNT NOT TO
EXCEED $32,000.
Recommended Action: Approve amendment.
Requested by: Community Services Division
6.10 ADOPT RESOLUTION NO. 2003-25 APPROVING PLANS AND
SPECIFICATIONS FOR TRAFFIC SIGNAL IMPROVEMENTS ON
PATHFINDER RD. AT BREA CANYON RD./FERN HOLLOW DR.,
PATHFINDER RD. AT D.B. HIGH SCHOOL WESTERLY ENTRANCE
AND PATHFINDER RD. AT EVERGREEN SPRINGS DR. AND
DIRECTING THE CITY CLERK TO ADVERTISE FOR BIDS.
Recommended Action: Adopt Resolution.
Requested by: Public Works Division
6.11 ADOPT RESOLUTION NO. 2003-26 APPROVING PLANS AND
SPECIFICATIONS FOR THE AREA 5 SLURRY SEAL PROJECT AND
DIRECTING THE CITY CLERK TO ADVERTISE FOR BIDS.
Recommended Action: Adopt.
Requested by: Public Works Division
6.12 (a) REJECT ALL BIDS FOR THE TRAFFIC SIGNAL MODIFICATION
PROJECT AT THE INTERSECTION OF FOR GRAND AVE. AND
SHOTGUN LN.
Recommended Action: Reject all bids.
MAY 20, 2003 PAGE 5
(b) ADOPT RESOLUTION NO. 2003-27 APPROVING PLANS AND
SPECIFICATIONS FOR THE TRAFFIC SIGNAL MODIFICATION
PROJECT AT THE INTERSECTIONS OF GRAND AVEJSHOTGUN
LANE, BREA CANYON RD./LYCOMING ST. AND GOLDEN SPRINGS
DR./BALLENA DR. AND DIRECTING THE CITY CLERK TO ADVERTISE
FOR BIDS.
Recommended Action: Adopt Resolution.
Requested by: Public Works Division
6.13 ADOPT RESOLUTION NO. 2003-28 OPPOSING AB 1221 (STEINBERG
AND CAMPBELL) BALANCED COMMUNITIES ACT — Continued from
May 13, 2003.
Recommended Action: Adopt.
Requested by: City Manager
7. PUBLIC HEARINGS: None
8. COUNCIL CONSIDERATION: None
9. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
10. ADJOURNMENT:
CITY OF DIAMOND BAR
INTEROFFICE MEMORANDUM
TO: Mayor Herrera and Mayor Pro Tem Huff
FROM: Linda G. Magnuson, Finance Director t�
SUBJECT: Voucher Register, May 8, 2003
DATE: May 8, 2003
Attached is the Voucher Register dated May 8, 2003. As requested, the Finance Department is
submitting the voucher register for the Finance Committee's review and approval prior to the
creation of the warrants. The Voucher Register will subsequently be entered on the consent
calendar for the City Council meeting on May 20, 2003.
The checks will be produced after the scheduled meeting time and any recommended changes
are made.
Please review and sign the attached.
. ...... ... 4�
CITY OF DIAMOND BAR
RUN DATE: 05/08/2003 17:12:42
VOUCHER REGISTER
PAGE:
1
DUE THRU: 05/08/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO # INVOICE DESCRIPTION AMOUNT
DATE
CHECK
DR. ROBIN F. ABARI,DDS
001-23002--
52655 PARK DEP REFUND-REAGAN
50.00
05/08/2003
55233
TOTAL PREPAIDS
50.00
TOTAL VOUCHERS
,00
TOTAL DUE VENDOR
50.00
ADELPHIA
0014010-42125-CC203-42125
CC203 MODEM SVCS -COUNCIL
44.95
05/08/2003
55234
0014010-42125-CC303-42125
MODEM SVCS -COUNCIL
49.70
05/08/2003
55234
TOTAL PREPAIDS
94.65
TOTAL VOUCHERS
00
TOTAL DUE VENDOR
94.6.5
AMERICAN ASSC OF UNIVERSITY WOMEN
0015350-42353--
GAME 5 PROCEEDS -CITY B/DAY CELEB
400-00
05/06/2003
55235
TOTAL PREPAIDS
400.00
TOTAL VOUCHERS
00
TOTAL DUE VENDOR
400.00
THIQUERO ANDERSON
001-39740--
1451 RECREATION REFUND
139.50
05/08/2003
55236
TOTAL PREPAIDS
139.50
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
139.50
AT&T
0014090-42125--
LONG DIST CHRGS-GENERAL
17.57
05/08/2003
55237
0014090-42125--
CELL CHRGS-GENERAL
138.92
05/08/2003
55237
0014415-42125--
CELL CHRGS-V/PATROL
26.28
05/08/2003
55237
1264411-42125--
CELL CHRGS-SHERIFF
26.28
05/08/2003
55237
0015340-42125--
LONG DIST CHRGS-PARKS
19.64
05/08/2003
55237
TOTAL PREPAIDS
228.69
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
228.69
AYSO
0114010-42355--
AD -TOURNAMENT PGM
250.00
05/08/2003
55238
TOTAL PREPAIDS
250.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
250.00
AMIT BAKSHI
001-34780--
1394 RECREATION REFUND
25.00
05/08/2003
55239
TOTAL PREPAIDS
25.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
25.00
BALDWIN PUBLICATIONS INC
0014090-42110--
13079 8923 PRINT SVCS-A/P CHECKS
579.26
05/08/2003
55240
TOTAL PREPAIDS
579.26
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
579.26
CITY OF DIAMOND BAR
RUN'DATE: 05/08/2003 17:12:42
VOUCHER REGISTER
PAGE:
2
DUE THRU: 05/08/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT
DATE
CHECK
BALLOONS BY ALICE
0015350-42353--
13066
2017 BALLOONS-B/DAY CELEB
1,739.57
05/08/2003
55241
TOTAL PREPAIDS
1,739.57
TOTAL VOUCHERS
,00
TOTAL DUE VENDOR
1,739.57
APRIL BLAKEY
0014095-42330--
REIMB-CAPIO CONF
58.57
05/08/2003
55242
TOTAL PREPAIDS
5B.57
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
58.57
CHERYL BLOUNT
001-32230--
DB 21953 REFUND -PARKING CITATION
60.00
05/08/2003
55243
TOTAL PREPAIDS
60.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
60.00
BOISE CASCADE OFFICE PRODUCTS
0015210-46220--
12936
876061 3 SHELF FILES-NBRIID IMP
1,789.32
05/08/2003
55244
TOTAL PREPAIDS
1,789.32
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
1,789.32
BONTERRA CONSULTING INC
001-23011--
3047 PROF.SVCS-FER 96-028
3,108.62
05/08/2003
55245
TOTAL PREPAIDS
3,108.62
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
3,108.62
BOY SCOUT TROOP #737
0015350-42353--
GAME 10 PROCEEDS -CITY B/DAY CELEB
400.00
05/08/2003
55246
TOTAL PREPAIDS
400.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
400.00
CALIFORNIA ASSN CODE ENFORCEMENT
0015230-42340--
TRNG-R SORIANO
65.00
05/08/2003
55247
TOTAL PREPAIDS
65.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
65.00
CHARLES ABBOTT ASSOCIATES INC
2505215-46420-13898-46420
1639 PROF.SVCS-COMM SR CTR
720.75
05/00/2003
55248
TOTAL PREPAIDS
720.75
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
720.75
TDM CHU
001-34740--
1322 RECREATION REFUND
75.00
05/06/2003
55249
TOTAL PREPAIDS
75.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
75.00
CITY OF DIAMOND BAR
RUN DATE: 05/08/2003 17:12:42
VOUCHER REGISTER
PAGE:
3
DUE THRU: 05/08/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT
DATE
CHECK
CITY OF GLENDALE
0015350-42325--
TRNG-MCLEAN,WRIGHT
60.00
05/08/2003
55250
TOTAL PREPAIDS
60.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
60.00
CRYSTAL CLEAN CLEANERS
0015350-41200--
13904 CLEAN -EASTER BUNNY SUIT
35.00
05/08/2003
55251
TOTAL PREPAIDS
35.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
35.00
DANONE WATERS OF NORTH AMERICA INC
0014090-41200--
12110
4243402-61 SUPPLIES -WATER MAR -APR
182.70
05/06/2003
55252
0014090-42130--
12110
4243402-61 EQ RENTAL -MAR -APR
10.50
05/08/2003
55252
TOTAL PREPAIDS
193.20
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
193.20
DELTA CARE PMI
001-21104--
PP 02-09 MAY 03 -DENTAL PREMIUMS
478.28
05/08/2003
55253
TOTAL PREPAIDS
478.28
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
478.28
CAROL DENNIS
0015210-44000--
12383
PC032503 PROF.SVCS-PC,AD RVW
125.00
05/08/2003
55254
0014030-44000--
12383
DBCF041703 PROF.SVCE-COMM FNDTN
475.00
05/08/2003
55254
TOTAL PREPAIDS
600.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
600.00
DIAMOND BAR MOBIL
0014090-42310--
MAR 03 FUEL -GENERAL
98.29
05/08/2003
55255
0015310-42310--
MAR 03 FUEL -COMM SVCS
225.39
05/08/2003
55255
TOTAL PREPAIDS
323.68
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
323.68
DIAMOND BAR REPUBLICAN WOMEN FEDERA
0015350-42353--
RIDE 2 PROCEEDS -CITY 13/DAY CELEB
400.00
05/08/2003
55256
TOTAL PREPAIDS
400.00
TOTAL VOUCHERS
,00
TOTAL DUE VENDOR
400.00
NICHOLAS DRITSAS
001-34780--
1314 RECREATION REFUND
80-00
05/08/2003
55257
TOTAL PREPAIDS
80.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
80.00
CITY OF DIAMOND BAR
RUN DATE; 05/08/2003 17:12:42
VOUCHER REGISTER
PAGE:
4
DUE THRU: 05/08/2003
PREPAID
FUND/SECT-ACCT-PROSECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT
DATE
CHECK
DRIVER ALLIANT INSURANCE SERVICES
0015350-42353--
756065 SPCL EVENT INS-B/DAY CELB
1,847.50
05/08/2003
55255
TOTAL PREPAIDS
1,847.50
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
1,847.50
ROBERT EDWARDS
001-32230--
DB 26617 REFUND -PARKING CITATION
50.00
05/08/2003
55259
TOTAL PREPAIDS
50.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
50.00
EMPLOYMENT DEVELOPMENT DEPARTMENT
0014090-40093--
JAN -MAR 03 UNEMPLYMNT CHRG-JAN-MAR03
2,639.00
05/08/2003
55260
TOTAL PREPAIDS
2,639.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
2,639.00
EVERGREEN INTERIORS
0014090-42210--
12366
APR 03 PLANT MAINT-APR 03
200.00
05/08/2003
55261
TOTAL PREPAIDS
200.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
200.00
FEDERAL EXPRESS
0014090-42120--
469874784 EXPRESS MAIL -GENERAL
12.67
05/08/2003
55262
TOTAL PREPAIDS
12.67
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
12.67
VANESSA FERRADAS
001-36610--
1353 PARK DEP REFUND-REAGAN
25.00
05/08/2003
55263
001-23002--
1353 PARK DEP REFUND-REAGAN
50.00
05/08/2003
55263
TOTAL PREPAIDS
75.00
TOTAL VOUCHERS
-00
TOTAL DUE VENDOR
75.00
FOOTHILL TRANSIT
1125553-45533--
12552
APR 03 CITY SUBSIDY -APR 03
1,857.00
05/08/2003
55264
1125553-45535--
12552
APR 03 FOOTHILL PASSES -APR 03
7,428.00
05/08/2003
55264
TOTAL PREPAIDS
9,285.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
9,285.00
GIRL SCOUTS CADETTE TROOP 201
0015350-42353--
GAME 6 PROCEEDS -CITY B/DAY CELEB
400.00
05/08/2003
55265
TOTAL PREPAIDS
400,00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
400.00
GOLDEN SPRING ELEMENTARY PTO
0015350-42353--
RIDE 10 PROCEEDS -CITY B/DAY CELEB
400.00
05/08/2003
55266
TOTAL PREPAIDS
400.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
400.00
CITY OF DIAMOND BAR
RUN DATE: 05/08/2003 17:12:42
VOUCHER REGISTER
PAGE:
5
DUE THRU: 05/08/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO H
INVOICE DESCRIPTION
AMOUNT
DATE
CHECK
JENNIFER GONZALES
0015350-45300--
CONTRACT CLASS-SPRING
150.00
05/08/2003
55267
TOTAL PREPAIDS
150.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
150.00
GRAFFITI CONTROL SYSTEMS
0015230-45520--
12134
DB04/03 GRAFFITI CONTRL-APR 03
2,430.00
05/08/2003
55268
TOTAL PREPAIDS
2,430.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
2,430.00
HALL & FOREMAN,INC
0015510-45227--
12856
13-03-009 PROF.SVCS-INSPECTION
63.75
05/08/2003
55269
TOTAL PREPAIDS
63.75
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
63.75
VIVIAN HAN
001-32230--
DB 26660 REFUND-PARKING CITATION
50.00
05/08/2003
55270
TOTAL PREPAIDS
50.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
50.00
ANDREA HERNANDEZ
001-23002--
52983 PARK DEP REFUND-REAGAN
50.00
05/08/2003
55271
TOTAL PREPAIDS
50.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
50.00
HINDERLITER, de LLAMAS & ASSOCIATES
0014050-44000--
19102 TAX AUDIT SVCS-1ST QT 03
900.00
05/08/2003
55272
0014050-44000--
19102 TAX AUDIT SVCS-3RD QT 02
5,418.16
05/08/2003
55272
0014050-44000--
19102 AUDIT SVC-PRPRTY TRNSF TX
1,727.69
05/08/2003
55272
0014050-44000.--
19102 MEMO CREDIT-PROP TRNSFR
-863.84
05/08/2003
55272
TOTAL PREPAIDS
7,182.03
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
7,182.03
HIRSCH & ASSOCIATES INC
2505310-46415-15700-46415
13000
0001PB412 ADA RETRO FIT-SYC CYN PK
8,500.00
05/08/2003
55273
TOTAL PREPAIDS
8,800.00
TOTAL VOUCHERS
-00
TOTAL DUE VENDOR
8,800.00
ANGELA HOLLOWAY
001-23002--
1345 PARK DEP REFUND-PANTERA
50.00
05/08/2003
55274
TOTAL PREPAIDS
50.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
50.00
CITY OF DIAMOND BAR
RUN DATE: 05/08/2003 17:1.2:42
VOUCHER REGISTER
PAGE: 6
DUE THRU: 05/08/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO INVOICE DESCRIPTION
AMOUNT
DATE
CHECK
HOME DEPOT
0015554-41300--
SUPPLIES -ROAD MAINT
79.98
05/08/2003
55275
TOTAL PREPAIDS
79.98
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
79.98
ROBERT S. HUFF
0014010-42125-CC303-42125
REIMB-CELL CHRGS APR -MAY
66.50
05/00/2003
55276
TOTAL PREPAIDS
66.50
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
66.50
JANE SEO HYUN
001-32230--
DB 21909 REFUND -PARKING CITATION
50-00
05/08/2003
55277
TOTAL PREPAIDS
50.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
50.00
ICMA RETIREMENT TRUST -457
001-21108--
PP 10 MAY 03 -PAYROLL DEDUCTIONS
19,244.62
05/08/2003
55278
001-21108--
PP 10 MAY 03 -PAYROLL DEDUCTIONS
19,244.82
05/08/2003
55278
TOTAL PREPAIDS
38,489.64
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
38,489.64
INLAND VALLEY DAILY BULLETIN
001-23010--
152214 LEGAL AD -FPL 2003-10
189.00
05/08/2003
55279
001-23010--
138391 LEGAL AD -FPL 2002-64
205.80
05/08/2003
55279
0014040-42115--
12280 62426 AD-A/V PURCHASE/INSTALL
128.10
05/08/2003
55279
TOTAL PREPAIDS
522.90
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
522.90
IPOLY
0015350-42353--
GAME 8 PROCEEDS -CITY B/DAY CBLEB
400.00
05/08/2003
55280
TOTAL PREPAIDS
400.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
400.00
IPOLY CULTURAL EXCHANGE CLUB
0015350-42353--
RIDE 11 PROCEEDS -CITY B/DAY CELEB
400.00
05/06/2003
55281
TOTAL PREPAIDS
400.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
400.00
JENKINS & HOGIN, LLP
0014020-44020--
APR 03 GEN LEGAL SVCS -COM DEV
499.50
05/08/2003
55282
0014020-44020--
APR 03 GEN LEGAL SVCS-P/WKS APR
243.00
05/08/2003
55282
0014020-44020--
APR 03 GEN LEGAL SVCS -APR 03
2,268.00
05/08/2003
55282
0014020-44020--
APR 03 GEN LEGAL SVCS -COM SVCS
175.50
05/06/2003
55282
TOTAL PREPAIDS
3,186.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
3,186.00
CITY OF DIAMOND BAR
RUN DATE: 05/08/2003 17:12:.42
VOUCHER REGISTER
PAGE:
7
DUE THRU: 05/08/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT
DATE
CHECK
JOE A GONSALVBS & SON INC
0014030-44000--
12260
MAY 03 LEGISLATIVE SVCS -MAY 03
3,000.00
05/08/2003
55283
TOTAL PREPAIDS
3,000.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
3,000-00
ANITA JUAREZ
001-36610--
1344 PARK DEP REFUND -HERITAGE
.50
05/08/2003
55284
001-23002--
1344 PARK DEP REFUND -HERITAGE
200.00
05/00/2003
55284
TOTAL PREPAIDS
200.50
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
200.50
KENSINGTON DIAMOND BAR LLC
1264411-42210--
13005
MAY 03 CAM -SHERIFF SVC CTR MAY
385.00
05/06/2003
55285
1264411-42140--
13005
MAY 03 RNTL-SHERIFF SVC CTR MAY
1,225.00
05/08/2003
55285
TOTAL PREPAIDS
1,610.00
TOTAL VOUCHERS
,00
TOTAL DUE VENDOR
1,610.00
KOURY ENGINEERING & TESTING INC
2505215-46420-13899-46420
126H1
906083 -IN INSPECTION SVCS-C/SR CTR
4,104.00
05/08/2003
55286
TOTAL PREPAIDS
4,104.00
TOTAL VOUCHERS
,00
TOTAL DUE VENDOR
4,104.00
KPRS CONSTRUCTION SERVICES INC
2505215-46420-13899-46420
12802
22094 CONSTRUCTION -COMM SR CNTR
831,435.00
05/08/2003
55287
250-20300--
22094 RETENTIONS PAY
-53,143.50
05/06/2003
55287
TOTAL PREPAIDS
748,291.50
TOTAL VOUCHERS
,00
TOTAL DUE VENDOR
748,291.50
ALICE LEE
001-23002--
1337 PARK DEP REFUND -MAPLE HLL
50.00
05/08/2003
55288
TOTAL PREPAIDS
50.00
TOTAL VOUCHERS
,00
TOTAL DUE VENDOR
50.00
LEIGHTON & ASSOCIATES, INC
001-23012--
LEI0014657 PROF.SVCS-EN 0.2-326
219.07
05/08/2003
55289
TOTAL PREPAIDS
219.07
TOTAL VOUCHERS
,00
TOTAL DUE VENDOR
219.07
LIBERTY FLAG & SPECIALTY COMPANY
0015340-42210--
01030154 FLAGS -PARKS
218.95
05/06/2003
55290
TOTAL PREPAIDS
218.95
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
218.95
CITY OP DIAMOND BAR
RUN DATE: 05/08/2003 17:12:42
VOUCHER REGISTER
PAGE:
8
DUE THRU: 05/08/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT
DATE
CHECK
CONSTANCE J LILLIE
0015350-45300--
A12219
CONTRACT CLASS -SPRING
615.00
05/08/2003
55291
TOTAL PREPAIDS
615.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
615.00
RAMOND LOPEZ
001-32230--
DB 27624 REFUND -PARKING CITATION
50.00
05/06/2003
55292
TOTAL PREPAIDS
50.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
50.00
LAS ANGELES COUNTY SHERIFF'S DEPT
0014411-45402--
55526 STAR PROGRAM -APR 03
8,281.42
05/00/2003
55293
0014411-45402--
55507 HELICOPTER SVCS -MAR 03
161.31
05/08/2003
55293
TOTAL PREPAIDS
8,442.73
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
8,442.73
MAINTEX
0015340-42210--
12924
640152 SUPPLIES -COMMUNITY SR CTR
188.93
05/08/2003
55294
0015340-42210--
12924
649557 SUPPLIES -COMMUNITY SR CTR
244.36
05/08/2003
55294
0015340-42210--
12924
649067 SUPPLIES -COMMUNITY SR CTR
157.34
05/08/2003
55294
TOTAL PREPAIDS
590.63
TOTAL VOUCHERS
-00
TOTAL DUE VENDOR
590-63
KEWI YUANG MAO
001-34780--
52660 RECREATION REFUND
182.00
05/08/2003
55295
TOTAL PREPAIDS
182.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
182.00
KATHY MARTINEZ
001-23002--
1341 PARK DEP REFUND -HERITAGE
50.00
05/OB/2003
55296
TOTAL PREPAIDS
50.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
50.00
JAN MCDUFF
001-34780--
1349 RECREATION REFUND
35.00
05/08/2003
55297
TOTAL PREPAIDS
35.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
35.00
MICHAEL BRANDMAN ASSOCIATES INC
001-23010--
32559 PROF.SVCS-FPL 94-25
397.80
05/08/2003
55298
001-23011--
32560 PROF.SVCS-FER 92-1
1,130.10
05/08/2003
55298
TOTAL, PREPAIDS
1,527.90
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
1,527.90
CITY OF DIAMOND BAR
RUN DATE: 05/08/2003 17:12:42
VOUCHER REGISTER
PAGE:
9
DUE THRU: 05/06/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO #
INVOICE DESCRIPTION
AMOUNT
DATE
CHECK
MISS DIAMOND BAR BEAUTY PAGEANT INC
0015350-42353--
RIDE 4 PROCEEDS -CITY B/DAY CELEB
400..00
05/08/2003
55299
TOTAL PREPAIDS
400.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
400.00
HECTOR MONTES
001-23002--
1342 PARK DEP REFUND-SYC CYN
50-00
03/08/2003
55300
TOTAL PREPAIDS
50.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
50.00
MOONLIGHT PRESS
0014050-42110--
23101 PRINT SVCS -RECEIPT BOOKS
322.59
05/08/2003
55301
TOTAL PREPAIDS
322.59
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
322.59
STEVEN G. NELSON
0015210-44100--
PLNN COMM -2/11,2/25
130.00
05/08/2003
55302
TOTAL PREPAIDS
130.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
130.00
DANIEL NOLAN
0015210-44100--
PLNN COMM -2/11,2/25
130.00
05/08/2003
55303
TOTAL PREPAIDS
130.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
130.00
ORIEN PAGAN
001-34730--
1289 RECREATION REFUND
55.00
05/08/2003
55304
TOTAL PREPAIDS
55.00
TOTAL VOUCHERS
,00
TOTAL DUE VENDOR
55.00
PERS RETIREMENT FUND
001-21109--
PP 10/03 RETIRE CONTRIB-EE
5,892.34
05/06/2003
55305
001-21109--
PP 10/03 SURVIVOR BENEFIT
37.20
05/08/2003
55305
001-21109--
PP 10/03 SURVIVOR BENEFIT
37.20
05/08/2003
55305
001-21109--
PP 10/03 RETIRE CONTRIB-ER
3,920-93
05/08/2003
55305
001-21109--
PP 10/03 RETIRE CONTRIB-EE
5,892.34
05/08/2003
55305
0U1-21109--
PP 10/03 RETIRE CONTRIB-ER
3,920.93
05/08/2003
55305
TOTAL PREPAIDS
19,700.94
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
19,700.94
POMONA UNIFIED SCHOOL DISTRICT
0015350-42140-- 12225
03040 FACILITY RNTL-FEB-MAR 03
817.50
05/08/2003
55306
TOTAL PREPAIDS
817.50
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
817.50
CITY OF DIAMOND BAR
RUN DATE: 05/08/2003 17:12:42
VOUCHER REGISTER
PAGE:
10
DUE THRU: 05/08/2003
PREPAID
FUND/SECT-ACCT-PROSECT-ACCT
PO if INVOICE DESCRIPTION
AMOUNT
DATE
CHECK
POSTMASTER
001-23010--
EXPRESS MAIL-FPL 2000-19
13.65
05/08/2003
55307
001-23010--
EXPRESS MAIL-FPL 2003-02
13.65
05/08/2003
55307
001-23010--
EXPRESS MAIL-FPL 2003-02
13.65
05/08/2003
55307
TOTAL PREPAIDS
40.95
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
40.95
PRECISION DYNAMICS CORPORATION
0015350-42353--
1096395 SUPPLIES-CITY B/DAY CBLEB
364.54
05/08/2003
55308
TOTAL PREPAIDS
364.54
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
364.54
PRINCE SHANT CORP
0015230-42.310--
109425-MAR03 FUEL-NEIGHBORHOOD IMP
404.32
05/08/2003
55309
0015554-42310--
109425-MAR03 FUEL-ROAD MAINT
237.08
05/08/2003
55309
0015310-42310--
109425-MAR03 FUEL-COMM SVCS
170.84
05/08/2003
55309
0014090-42310--
109425-MAR03 FUEL-GENERAL
77.71
05/08/2003
55309
TOTAL PREPAIDS
889.95
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
589.95
PROJECT SISTER
1264411-44000--
13077 FY 02/03 PROF.SVCS-CRISIS PREVENTN
2,500.00
05/08/2003
55310
TOTAL PREPAIDS
2,500.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
2,500.00
PURCHASE POWER
0014090-42120--
322030 SUPPLIES-POSTAGE MACHINE
154.06
05/08/2003
55311
TOTAL PREPAIDS
154.06
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
154.06
TERRY RADSTONE
001-23004--
1306 PARK DEP REFUND-HERITAGE
66.00
05/08/2003
55312
001-36610--
1306 PARK DEP REFUND-HERITAGE
178.00
05/08/200.3
59312
001-23002--
1306 PARK DEP REFUND-HERITAGE
250.00
05/08/2003
55312
TOTAL PREPAIDS
494.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
494.00
ROLAND REBALLO
001-23002--
1352 PARK DEP REFUND-HERITAGE
50-00
05/08/2003
55313
TOTAL PREPAIDS
50.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
50.00
RHF INC
0014411-42200--
39640 EQ MAINT-RADAR REPAIR
70-00
05/08/2003
55314
0014411-42200--
39617 EQ MAINT-RADAR REPAIR
151.91
05/08/2003
55314
TOTAL PREPAIDS
221.91
TOTAL VOUCHERS
.00
TOTAL DUE VRNDOR
221.91
CITY OF DIAMOND BAR
RUN DATE: 05/08/2003 17:12:42
VOUCHER REGISTER
PAGE: 11
DUE THRU: 05/08/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT
DATE
CHECK
ARTHUR & ARLENE RODRIQUEZ
001-23002--
1351 PARK DEP REFUND-PANTERA
50.00
05/06/2003
55315
TOTAL PREPAIDS
50.00
TOTAL VOUCHERS
,00
TOTAL DUE VENDOR
50.00
BOB ROSE
0015350-42353--
3036 REIMB-CITY B/DAY CELEB
95.00
05/08/2003
55316
TOTAL PREPAIDS
95.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
95.00
ROTARY CLUB OF WALNUT VALLEY
0015350-42353--
2003-01 FOOD REIMB-B/DAY CELEB
10.00
05/08/2003
55317
TOTAL PREPAIDS
10.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
10.00
JOSEPH RUZICKA
0015210-44100--
PLNN COMM-2/11,2/25
130.00
05/08/2003
55318
TOTAL PREPAIDS
130.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
130.00
S C SIGNS & SUPPLIES LLC
0015554-41250--
13044
24074 SUPPLIES-ROAD MAINT
849.76
05/08/2003
55319
0015554-41250--
24074 SUPPLIES-ROAD MAINT
4.33.97
05/08/2003
55319
TOTAL PREPAIDS
1,283.73
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
1,283.73
SAN GABRIEL VALLEY TRIBUNE
001-23010--
E4903 LEGAL AD-FPL 2002-65
200.76
05/08./2003
55320
0014040-42115--
12281
K4487 AD-A/V PURCHASE/INSTALL
126.00
05/08/2003
55320
TOTAL PREPAIDS
326.76
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
326,76
SCMAF
0014090-42115--
0019408-IN JOB ANNOUNCEMENT-COMM SVC
25.00
05/08/2003
55322
0015350-42340--
0019373-IN TRNG-WRIGHT/MCCLEAN
50.00
05/08/2003
55321
TOTAL PREPAIDS
75.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
75.00
SECTRAN SECURITY INC
001409.0-44000--
A12287
5111 COURIER SVCS-MAY 03
244.80
05/08/2003
55323
TOTAL PREPAIDS
244.80
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
244.80
CITY OF DIAMOND EAR
RUN DATE: 05/08/2003 17:12:42
VOUCHER REGISTER
PAGE:. 12
DUE THRU: 05/08/2003.
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO 9
INVOICE DESCRIPTION
AMOUNT
DATE
CHECK
ROHIT SHAH
001-32230--
DB 26260 REFUND -PARKING CITATION
50.00
05/08/2003
55324
TOTAL PREPAIDS
50.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
50.00
SIGNAL MAINTENANCE INCORPORATED
0015554-45507--
12325
51217416 SGNL MAINT-DB/SUNSET XING
1,349.65
05/08/2003
55325
TOTAL PREPAIDS
1,349.65
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
1,349.65
SMART & FINAL
0015350-41200--
12354
15756 SUPPLIES -SR PROG-HERITAGE
96-26
05/08/2003
55326
TOTAL PREPAIDS
96.26
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
98.26
SO CAL CHARGER CHEER INC
0015350-42353--
250403 FOOD REIMB-B/DAY CELEB
68.00
05/08/2003
55327
TOTAL PREPAIDS
68.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
68.00
SO COAST AIR QUALITY MANAGEMENT DIS
0014090-42140--
12262
MAY 03 RENT -CITY HALL MAY 03
20,598.90
05/08/2003
55326
TOTAL PREPAIDS
20,598.90
TOTAL VOUCHERS
.00
TOTAL, DUE VENDOR
20,598.90
SOUTHERN CALIFORNIA EDISON
0015510-42126--
ELECT SVCS -TRAFFIC CONTRL
12.53
05/08/2003
55329
0015510-42126--
ELECT SVCS -TRAFFIC CONTRL
125.76
05/08/2003
55329
0.015340-42126--
ELECT SVCS -PARKS
12.66
05/08/2003
55329
0015510-42126--
ELECT SVCS -TRAFFIC CONTRL
23.30
05/06/2003
55329
0015510-42126--
ELECT SVCS -TRAFFIC CONTRL
88.74
05/08/2003
55329
0015510-42126--
ELECT SVCS -TRAFFIC CONTRL
37.80
05/08/2.003
55329
0015340-42126--
ELECT SVCS -PARKS
12.53
05/08/2003
55329
0015510-42126--
ELECT SVCS -TRAFFIC CONTRL
174.43
05/08/2003
55329
0015510-42126--
ELECT SVCS -TRAFFIC CONTRL
61.83
05/08/2003
55329
0015510-42126--
ELECT SVCS -TRAFFIC CONTRL
20.95
05/06/2003
55329
0015510-42126.--
ELECT SVCS -TRAFFIC CONTRL
121.67
05/08/2003
55329
0015340-42126--
ELECT SVCS -PARKS
4.8.20
05/08/2003
55329
TOTAL PREPAIDS
740.56
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
740.56
SOUTHLAND CHRISTIAN SCHOOLS
0015350-42353--
RIDE 6 PROCEEDS -CITY B/DAY CELEB
400-00
05/08/2003
55330
TOTAL PREPAIDS
400.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
400.00
CITY OF DIAMOND BAR
RUN DATE: 05/08/2003 17:12:42
VOUCHER REGISTER
PAGE:
13
DUE THRU: 05/08/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO 0 INVOICE DESCRIPTION
AMOUNT
DATE
CHECK
INEZ STATHAM
001-34730--
1416 RECREATION REFUND
13.00
05/08/2003
55331
TOTAL PREPAIDS
13.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
13.00
STEVEN ENTERPRISES INC
0015510-42110--
0017520 -IN SUPPLIES -BONDING PAPER
70.92
05/08/2003
55332
TOTAL PREPAIDS
70,92
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
70.92
SUNSERI'S
0015350-41200--
13068 12612 SUPPLIES -EGG HUNT
827.73
05/08/2003
55333
TOTAL PREPAIDS
827.73
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
827.73
JACK TANAKA
0015210-44.100--
PLNN COMM -2/11,2/25
130.00
05/08/2003
55334
TOTAL PREPAIDS
130.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
130.00
SHERI TINGESDAHL
001-34780--
1391 RECREATION REFUND
36.00
05/08/2003
55335
TOTAL PREPAIDS
36.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
36.00
TRURIGN ING
0014411-42200--
689 VEH BANNER-B/DAY CELEB
74.19
05/08/2003
55336
TOTAL PREPAIDS
74.19
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
74,19
WEI HSIANS TSAO
001-32230--
DB 22378 REFUND -PARKING CITATION
50.00
05/08/2003
55337
TOTAL PREPAIDS
50.00
TOTAL VOUCHERS
,00
TOTAL DUE VENDOR
50.00
STEVEN TYE
0015210-44100--
PLNN COMM -2/11,2/25
130.00
05/08/2003
55338
TOTAL PREPAIDS
130.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
130.00
U S BANK NA
250-20300--
22094 RETENTIONS PAYABLE
83,143.50
05/08/2003
55339
TOTAL PREPAIDS
83,143.50
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
83,143.50
CITY OF DIAMOND BAR
RUN DATE: 05/08/2003 17:12:42
VOUCHER REGISTER
PAGE:
14
DUE THRU: 05/08/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION AMOUNT
DATE
CHECK
VALLEY CREST LANDSCAPE INC.
0015340-45300--
13001
1067261 LANSCAPE MAINT-PANTERA PK
19,465.00
05/08/2003
55340
0015340-45300--
13001
1058694 LNDSCPB MNT-PANTERA/PTRSN
9,847.00
05/08/2003
55340
TOTAL PREPAIDS
29,312.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
29,312.00
VAN WINKLE AND AFFILIATES
0015210-44000--
12297
MAY 03 VIDEO DOC SVCS -MAY 03
1,500.00
05/08/2003
55341
TOTAL PREPAIDS
1,500.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
1,500.00
VERIZON CALIFORNIA
0015340-42125--
9098619227 P14.SVCS-MAPLE HILL PK
89-42
05/08/2003
55342
0014090-42125--
9098602489 PH.SVCS-GENERAL
3,903.14
05/06/2003
55342
0015340-42125--
9095949117 PH.SVCS-R REAGAN PK
89.42
05/08/2003
55342
0014070-42125--
8887772489 PH.SVCS-INFO TO GO
46.76
05/08/2003
55342
TOTAL PREPAIDS
4,120.74
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
4,128.74
VERIZON WIRELESS -LA
0014090-42125--
41603 CELL CHARGES -GENERAL
255.67
05/08/2003
55343
0014440-42125--
41603 CELL CHARGES-EMERG PREP
231.36
05/06/2003
55343
0014030-42125--
41603 CELL CHARGES-CMGR
43.25
05/08/2003
55343
0014010-42125-CC403-42125
41603 CELL CHARGES -COUNCIL
43-25
05/08/2003
55343
0014411-42125--
41603 CELL CHARGES -SHERIFF
52.75
05/08/2003
55343
0014415-42125--
41603 CELL CHARGES-V/PATROL
13.75
05/08/2003
55343
00140.10-42125-CC203-42125
41603 CELL CHARGES -COUNCIL
44.50
05/08/2003
55343
TOTAL PREPAIDS
714.55
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
714.55
WALNUT DIAMOND BAR SHERIFF'S
0015350-42353--
GAME 2 PROCEEDS -CITY B/DAY CELEB
400.00
05/06/2003
5.5344
TOTAL PREPAIDS
400.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
400.00
WALNUT VALLEY ROTARY
0015350-42353--
GAME 1 PROCEEDS -CITY B/DAY CELEB
400.00
05/08/2003
55345
TOTAL PREPAIDS
400.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
400.00
WALNUT VALLEY UNIFIED SCHOOL DIST.
0015350-42140--
12243
AR02-03-1804 FACILITY RENTAL -TRK MT
1,334.25
05/08/2003
55346
0015350-42140--
12243
AR02-03-1917 FACILITY RENTAL -SAN -MAR
6,440.00
05/08/2003
55346
0015350-42140--
12243
AR02-03-1810 FACILITY RENTAL -FEB -MAR
72.00
05/08/2003
55346
TOTAL PREPAIDS
7,846.25
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
7,846.25
CITY OF DIAMOND BAR
RUN DATE: 05/08/2003 17:12:42 VOUCHER REGISTER
DUE THRU: 05/08/2003
FUND/SECT-ACCT-PROJECT-ACCT PO ft INVOICE DESCRIPTION
WELLS FARGO CARD SERVICES
0014010-42330-CC203-42330
ICSC CONF-COUNCIL
0014030-42330--
GONSALVES DNNR-CMGR
0014010-42325-CC203-42325
MTGS-COUNCIL
0014030-42330--
LEAGUE LEGIS CONF-CMGR
0014010-42315-CC203-42315
ICSC MEMBRSHP DUES-CNCL
0014010-42330-CC303-42330
LEAGUE CONF-COUNCIL
0014030-42315.--
ICSC MEMBRSHP DUES-CMGR
0014010-42325-CC303-42325
MTGS-COUNCIL
0014030-42330--
PEACE OFCRS MEM CONF-SHRF
0014030-42325--
MTG-CMGR
0014090-42325--
MTGS-COUNCIL
0014010-42330-CC203-42330
GONSALVES DNNR-COUNCIL
0014010-42330-CC203-42330
LEAGUE LEGIS CONF-COUNCIL
0014010-42315-CC203-42315
ICSC MEMBRSHP DUES-CNCL
0014030-42330--
ICSC CONF-CMGR
0014010-42330-CC303-42330
ICSC CONF-COUNCIL
0014010-42330-CC303-42330
MTGS-GONSALVES DNNR/SAC
0014030-42330--
MADD CONF-DEP WINTER
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
DAVID WEN
001-32230--
DB 27060
REFUND -PARKING CITATION
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
WEST COACH CORPORATION
0015210-41200--
OB1861
SUPPLIES -PLANNING
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
RYAN WITTENBERG
001-32230--
DB 21807
REFUND -PARKING CITATION
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
WORLD WIDE BINGO SUPPLIER
1255215-41200-D9690402-41200
12353 0863
SUPPLIES -SENIORS
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
JAMES WU
001-32230--
DB 27676
REFUND -PARKING CITATION
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
PAGE: 15
PREPAID
AMOUNT DATE CHECK
278.45 05/08/2003 55348
12.00 05/08/2003 55348
85.70 05/08/2003 55348
115.00 05/08/2003. 55348
50.00 05/08/2003 55348
115-00 05/08/2003 55348
50.00 05/08/2003 55348
26.14 05/08/2003 55348
747.00 05/06/2003 55348
48.90 05/06/2003 55348
367.65 05/08/2003 55348
275.67 05/08/2003 55348
115.00 05/08/2003 55348
50.00 05/08/2003 55348
278.45 05/08/2003 55348
278.45 05/08/2003 55348
326.68 05/08/2003 55348
167.00 05/08/2003 55348
3,387.04
00
3,387.09
50.00 05/08/2003 55349
50.00
.00
50.00
32.33 05/08/2003 55350
32.33
.00
32.33
50.00 05/08/2003 55351
50.00
.00
50.00
112.81 05/08/2003 55352
112.81
.00
112.81
50.00 05/00/2003 55353
50.00
.00
50.00
CITY OF DIAMOND BAR
RUN DATE: 05/08/2003 17:12:42
VOUCHER REGISTER
PAGE:
16
DUE THRU: 05/08/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO # INVOICE DESCRIPTION AMOUNT
DATE CHECK
XAVIERS FLORIST
0014.090-42325--
4443 FLORAL ARRNGMT-HENSLEY -
64.96
05/08/2003
55354
TOTAL PREPAIDS
64.96
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
64.96
NANCY ZALDTVAR
001-36610--
1354 PARK DEP REFUND-SYC CYN
25.00
05/08/2003
55355
001-23002--
1354 PARK DEP REFUND-SYC CYN
50.00
05/08/2003
55355
TOTAL PREPATDS
75.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
75.00
DONALD ZTGLER
001-32230--
DB 22277 REFUND -PARKING CITATION
50.00
05/06/2003
55356
TOTAL PREPAIDS
50.00
TOTAL VOUCHERS
,00
TOTAL DUE VENDOR
50.00
ROBERT ZTRBBS
0014010-42125--
REIMS -CELL CHRGS- APR -MAY
66.50
05/08/2003
55357
TOTAL PREPATDS
66.50
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
66.50
REPORT TOTAL PREPAIDS
1,042,579.01
REPORT TOTAL VOUCHERS
.00
REPORT TOTAL
1,042,579.01
CITY OF DIAMOND BAR
INTEROFFICE MEMORANDUM
TO: Mayor Herrera and Mayor Pro Tem Huff
FROM: Linda G. Magnuson, Finance Director
SUBJECT: Voucher Register, May 15, 2003
DATE: May 15, 2003
Attached is the Voucher Register dated May 15, 2003. As requested, the Finance Department is
submitting the voucher register for the Finance Committee's review and approval prior to the
creation of the warrants. The Voucher Register will subsequently be entered on the consent
calendar for the City Council meeting on May 20, 2003.
The checks will be produced after the scheduled meeting time and any recommended changes
are made.
Please review and sign the attached.
CITY OF DIAMOND BAR
RUN DATE: 05/15/2003 13:43:13
VOUCHER REGISTER
PAGE: 1
DUE THRU; 05/15/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION AMOUNT
DATE CHECK
AJAX SIGN GRAPHICS INC
0014090-41200--
12173
18159 ENGRAVE SVCS -NAMEPLATE
16.59
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
16.59
TOTAL DUE VENDOR
16.59
AMERICAN PUBLIC WORKS ASSOCIATION
0015510-42315--
140451 MEMBRSHP DUES-ALAMOLHODA
143.75
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
143.75
TOTAL, DUE VENDOR
143.75
CHRISTINE ANN ANGELI
0015350-45300--
12232
CONTRACT CLASS -SPRING
45.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
45.00
TOTAL DUE VENDOR
45.00
ARROYO GEOTECHNICAL CORP
001-23012--
031-5077 PROF.SVCS-EN 02-352
590.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
590.00
TOTAL DUE VENDOR
590.00
AT&T
0014090-42125--
LONG DIST CHRGS-GENERAL
17.34
TOTAL PREPAIDS
.DO
TOTAL VOUCHERS
17.34
TOTAL DUE VENDOR
17.34
CITY OF DIAMOND BAR
RUN DATE: 05/15/2003 13:43:13 VOUCHER REGISTER PAGE: 2
DUE THRU: 05/15/2003
FUND/SECT-ACCT-PROJECT-ACCT
BOISE CASCADE OFFICE PRODUCTS
0014050-41200--
0015350-41200--
0014090-46220--
0015350-41200--
0014090-41200--
0015510-41200--
0014040-41200--
0015210-41200--
0014090-41200--
0014090-41200--
0014060-41200--
0014030-41200--
0014090-41200--
0014090-46250--
0014090-41200--
0015510-41200--
0014090-41200--
0014030-41200--
0014040-41200--
0014090-41200--
0014090-41200--
0014095-41200--
0015350-41200--
0015210-41200--
0014090-41200--
0015350-41200--
BONTERRA CONSULTING INC
001 -23010 --
TERRY CALCAGNO
001 -34730 --
CENTER ICE SKATING ARENA
0015350-45300--
0015350-45300--
PO INVOICE
DESCRIPTION
PO
12318
SUPPLIES -FINANCE
PO
12318
SUPPLIES -RECREATION
PO
12318
CABINET STORAGE -GENERAL
PO
12318
SUPPLIES -RECREATION
PO
12316
MEMO CREDIT -GENERAL
PO
12318
SUPPLIES -PUBLIC WORKS
PO
12318
SUPPLIES -CITY CLERK
PO
12318
SUPPLIES -PLANNING
PO
12318
SUPPLIES -GENERAL
PO
12318
SUPPLIES -GENERAL
PO
12318
SUPPLIES-H/R
PO
12318
SUPPLIES -CITY MANAGER
PO
12316
SUPPLIES -GENERAL
PO
12318
SUPPLIES -GENERAL
PO
12310
SUPPLIES -GENERAL
PO
12318
SUPPLIES -PUBLIC WORKS
PO
12318
MEMO CREDIT -GENERAL
PO
12318
SUPPLIES -CITY MANAGER
PO
12318
SUPPLIES -CITY CLERK
PO
12318
SUPPLIES -GENERAL
PO
12318
SUPPLIES -GENERAL
PO
12318
SUPPLIES -COMM & MRKT
PO
12318
SUPPLIES -RECREATION
PO
12318
SUPPLIES -PLANNING
PO
12318
SUPPLIES -GENERAL
PO
12318
SUPPLIES -RECREATION
TOTAL
PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
3071 PROF.SVCS-FPL 2002-09
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
1395 RECREATION REFUND
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
12986 CONTRACT CLASS -SPRING
12673 CONTRACT CLASS -SPRING
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
AMOUNT
22.34
157.35
504.70
40.04
-26.95
19.18
35.19
6.95
100.02
52.96
24.69
3.67
62.17
349.55
166.21
207.76
-54.64
48.59
36.55
72.42
.96
40.81
124.86
290.15
554.89
82.50
.00
2,930.92
2,930,92
2,441.25
.00
2,441.25
2,441.25
13.00
.00
13.00
13.00
111.40
137.00
.00
248.40
248.40
CINTAS CORPORATION
0015510-41200-- 150683403 SUPPLIES -ROAD MAINT 282.46
TOTAL PREPAIDS .00
TOTAL VOUCHERS 282.46
TOTAL DUE VENDOR 282.46
PREPAID
DATE CHECK
CITY OF DIAMOND BAR
RUN DATE: 05/15/2003 13:43:13
VOUCHER REGISTER
PAGE: 3
DUE THRU: 05/15/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO 4
INVOICE DESCRIPTION
AMOUNT DATE CHECK
JAMES B CLARKE
0014030-44000--
13119
LEGISLATIVE SVCS -WK 5/2
280.00
0014030-42330--
REIMB-LEAGUE CONE
182.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
462.00
TOTAL DUE VENDOR
4152.00
CUB SCOUT PACK 777
0015350-42353--
RIDE 12 CITY B/DAY PROCEEDS
400.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
400.00
TOTAL DUE VENDOR
400.00
D & J MUNICIPAL SERVICES, INC
0015220-45201--
12402
DB -BLDG 07 BLDG&SFTY SVC -4/7-4/30
30,926.93
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
30,926.93
TOTAL DUE VENDOR
30,925.93
CAROL DENNIS
0015350-44000--
12383
PRRC42403 PROF.SVCS-P & R MTG 4/24
200.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
200.00
TOTAL DUE VENDOR
200.00
DIAMOND BAR BREAKFAST LIONS CLUB
0015350-42353--
GAME 11 CITY B/DAY PROCEEDS
400.00
0015350-42353--
RIDE 1 CITY B/DAY PROCEEDS
400.00
0015350-42353--
GAME 4 CITY B/DAY PROCEEDS
400.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,200.00
TOTAL DUE VENDOR
1,200.00
DIAMOND BAR CHAMBER OF COMMERCE
0015240-45000--
12822
2948 CONTRACT SVCS -MAY 03
2,000.00
0014095-42115--
12822
2947 PUBLICATION -MAY 03
1,000.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
3,000.00
TOTAL DUE VENDOR
3,000.00
DIAMOND BAR CHINESE AMERICAN ASSC
0014010-42325-CC403-42325
MTG-COUNCIL
120-00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
120.00
TOTAL DUE VENDOR
120.00
DIAMOND BAR INTERNATIONAL DELI
0014090-42325--
12847
4191 SUPPLIES -COUNCIL MTG 5/6
195.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
195.00
TOTAL DUE VENDOR
195.00
CITY OF DIAMOND BAR
RUN DATE: 05/15/2003 13:43:13
VOUCHER REGISTER
PAGE: 4
DUE THRU: 05/15/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT DATE CHECK
DIVERSIFIED PARATRANSIT INC
1125360-453.10--
13046
SHUTTLE SVCS-B/DAY CELEB
1,331.64
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,331.64
TOTAL DUE VENDOR
1,331.64
DOG DEALERS, INC
0015350-45300--
12214
CONTRACT CLASS -SPRING
96.00
TOTAL PREPAIDS
-00
TOTAL VOUCHERS
96.00
TOTAL DUE VENDOR
96.00
FEDERAL EXPRESS
0014090-42120--
469915994 EXPRESS MAIL -GENERAL
64.18
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
64.18
TOTAL DUE VENDOR
64.18
RENEE FONMIN
001-34780--
1504 RECREATION REFUND
165.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
165.00
TOTAL DUE VENDOR
165.00
FOOTHILL TRANSIT
1125553-45533--
12552
14429 CITY SUBSIDY -APR 03
1,578.45
1125553-45535--
12552
14429 FOOTHILL PASSES -APR 03
7,428.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
9,006.45
TOTAL DUE VENDOR
9,006.45
EDGAR GENESTON
001-23002--
1474 PARK DEP REFUND -HERITAGE
200.00
TOTAL PREPAIDS
-00
TOTAL VOUCHERS
200.00
TOTAL DUE VENDOR
200.00
SHANNON GRIFFITHS
0015350-45300--
12987
CONTRACT CLASS -SPRING
525.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
525.00
TOTAL DUE VENDOR
525.00
JOE GURRIERI
001-34730--
1393 RECREATION REFUND
31.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
31.00
TOTAL DUE VENDOR
31-00
DIANE J HASEROT
0015350-45300--
12514
CONTRACT CLASS -SPRING
213.20
0015350-45300--
13102
CONTRACT CLASS -SPRING
65.80
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
279.00
TOTAL DUE VENDOR
279.00
CITY OF DIAMOND BAR
RUN DATE: 05/15/2003 13:43:13
VOUCHER REGISTER
PAGE: 5
DUE THRU: 05/15/2003
PREPAID
FUND[SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT
DATE CHECK
HONG HE
001-34780--
1545 RECREATION REFUND
31.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
31.00
TOTAL DUE VENDOR
31.00
HULS ENVIRONMENTAL MANAGEMENT, LLC
1155515-44000--
12316
2414 DEPT OF CONSRVTN-APR 03
1,068.75
0015510-44240--
12316
2416 NPDES SVCS -APR 03
6,720.00
1155515-44000--
12316
2415 SOLID WASTE -APR 03
990.00
1155515-44000--
12316
2413 USED OIL GRANT -APR 03
412.50
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
9,191.25
TOTAL DUE VENDOR
9,191.25
SAMUEL Y H HWANG
001-23001--
GRADING BOND RELEASE
1,477.60
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,477.80
TOTAL DUE VENDOR
1,477.80
ICMA RETIREMENT TRUST -457
001-21108--
PP 10 MAY 03 -PAYROLL DEDUCTIONS
19,244.82
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
19,244.82
TOTAL DUE VENDOR
19,244.82
J & J INC
0015554-45507--
12843
708 INSTALL -FIRE STN SGNL
2,500.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
2,500.00
TOTAL DUE VENDOR
2,500.00
LAS VEGAS HILTON
0014010-42330-CC303-42330
CC303 ICSC CONF-COUNCIL
216.91
0015240-42330--
DESTEFANO ICSC CONE-DESTEFANO
216.93
0014010-42330-CC203-42330
CC203 ICSC CONF-COUNCIL
216.91
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
650.73
TOTAL DUE VENDOR
650.73
LERN
0015350-42315--
64564 MEMBRSH DUES-WST,CRWS,MRP
295.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
295.00
TOTAL DUE VENDOR
295.00
LEWIS ENGRAVING INC
0014090-42113--
12319
11160 ENGRAVING SVCS -TILES
18.40
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
18.40
TOTAL DUE VENDOR
18.40
RUN DATE: 05/15/2003 13:43:13
FUND/SECT-ACCT-PROJECT-ACCT
LORBEER MIDDLE SCHOOL YOUTH ACT
0015350 -42353 --
0015350 -42353 --
LOS ANGELES COUNTY PUBLIC WORKS
0015510 -45530 --
0015554 -45507 --
LOS ANGELES COUNTY SHERIFF'S DEPT
0014411 -45402 --
1125553 -45402 --
0014411 -45402 -
ANDREW LUI
0015350 -44100 --
NANCY LYONS
0015350-44100--
MACADEE ELECTRICAL CONSTRUCTION
2505510-46412-17502-46412
LINDA. MAGNUSON
0014050 -42330 --
GARY L NEELY
0015210 -44000 --
CITY OF DIAMOND BAR
VOUCHER REGISTER
PAGE: 6
DUE THRU: 05/15/2003
PREPAID
PO #
INVOICE DESCRIPTION
AMOUNT DATE CHECK
RIDE 7 CITY B/DAY PROCEEDS
400.00
GAME 3 CITY B/DAY PROCEEDS.
400.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
B00.00
TOTAL DUE VENDOR
800.00
12108
AR253315 INDUSTRIAL WASTE -APR 03
294.33
12107
AR253731 TRFFC MAINT-APR 03
236.58
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
530.91
TOTAL DUE VENDOR
530.91
55690 CALVARY CHPL TRFFC-APR 03
5,726.67
554590 TRANSIT SALES -APR 03
108.73
55686 SCH TRFFC CONTRL-APR 03
2,099.55
TOTAL PREPAIDS
-00
TOTAL VOUCHERS
7,934.98
TOTAL DUE VENDOR
7,934-98
P & R COMM -4/24
45.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
45.00
TOTAL DUE VENDOR
45.00
P & R COMM -4/24
45.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
45.00
TOTAL DUE VENDOR
45.00
13071
2374 PROF.SVCS-GRAND/SHTGN LN
3,960.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
3,980.00
TOTAL DUE VENDOR
3,980.00
PER DIEM-GFOA CONF
261.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
261.00
TOTAL DUE VENDOR
261.00
12343
043003-09 GOV CONSULTANT -APR 03
3,240.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
3,240.00
TOTAL DUE VENDOR
3,240.00
PAGE: 7
PREPAID
AMOUNT DATE CHECK
56.88
355.01
.00
411.89
411.89
158.88
00
158.88
158.86
200.00
.00
200.00
200.00
5,892.34
3,920.93
37.20
.00
9,850.47
9,850.47
195.00
.00
195.00
195.00
326.70
271.67
193.81
.00
792.38
792.38
533.96
.00
533.96
533.96
7,406.25
.00
7,406.25
7,406.25
CITY OF DIAMOND BAR
RUN DATE: 05/15/2003 13:43:13
VOUCHER REGISTER
DUE THRU: 05/15/2003
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
NEXTEL COMMUNICATIONS
0014090-41200--
RADIO BATTERIES
001409D-42130--
AIRTIME CHRGS-P/W,C/S,C/D
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
OLYMPIC STAFFING SERVICES
0015310-44000--
93770 TEMP SVCS -WK 5/4
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
GLORIA PASTRANA
001-23002--
52975 PARK DEP REFUND -HERITAGE
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
PERS RETIREMENT FUND
001-21109--
PP 10/03 RETIRE CONTRIB-EE
001-21109--
PP 10/03 RETIRE CON'I'RIB-ER
001-21109--
PP 10/03 SURVIVOR BENEFIT
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL, DUE VENDOR
PGI HRT
0015510-42330--
APWA CONF-D LIU
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
PRINCE SHANT CORP
0014090-42310--
109442-APR03 FUEL -GENERAL
0015554-42310--
109442-APR03 FUEL -ROAD MAINT
0015230-42310--
109442-APR03 FUEL-NEIGHBRHD IMP
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
REINBERGER PRINTWERKS
0014090-42110--
13076
12667 PRINT SVCS-P.O. FORMS
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
SATORI
0014070-44000--
13012
IMPLEMENTN-CRM SYSTEM
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
PAGE: 7
PREPAID
AMOUNT DATE CHECK
56.88
355.01
.00
411.89
411.89
158.88
00
158.88
158.86
200.00
.00
200.00
200.00
5,892.34
3,920.93
37.20
.00
9,850.47
9,850.47
195.00
.00
195.00
195.00
326.70
271.67
193.81
.00
792.38
792.38
533.96
.00
533.96
533.96
7,406.25
.00
7,406.25
7,406.25
RUN DATE: 05/15/2003 13:43:13
FUND/SECT-ACCT-PROJECT-ACCT
NOEL SERRANO
001 -23002 --
SIGNAL MAINTENANCE INCORPORATED
0015554 -45507 --
0015554 -45507 --
0015554 -45507-
0015554 -45507 --
0015554 -45507 --
SOUTHERN CALIFORNIA EDISON
1415541-42126--
0015510-42126--
1385538-42126--
0015340-42126--
1385538-42126--
0015510-42126--
1395539-42126--
0015510-42126--
0015510-42126--
SOUTHLAND SPORTS OFFICIALS
0015350-45300--
PHILLIP STEWART
001 -34720 --
SUBWAY
0014090-42325--
SUNSERI'S
0015350 -412.00 --
CITY OF DIAMOND BAR
VOUCHER REGISTER
PAGE: 8
DUE THRU: 05/15/2003
PREPAID
PO #
INVOICE DESCRIPTION AMOUNT
DATE CHECK
52971 PARK BEP REFUND -HERITAGE
200.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
200.00
TOTAL DUE VENDOR
200.00
12325
51217623 ADDL SIGNAL MAINT-APR 03
207.79
12325
51217567 ADDL SIGNAL MAINT-APR 03
132.00
12325
51217261 TRFFC SIGNAL MAINT-APR 03
2,142.00
12325
51217565 ADDL SIGNAL MAINT-APR 03
790.97
12325
51217577 ADDL SIGNAL MAINT-APR 03
867.24
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
4,140.00
TOTAL DUE VENDOR
4,140.00
ELECT SVCS -DIST 41
124.82
ELECT SVCS -TRAFFIC CONTRL
21.72
ELECT SVCS -DIST 38
25.06
ELECT SVCS -PARKS
4,.345.59
ELECT SVCS -DIST 38
270.21
ELECT SVCS -TRAFFIC CONTRL
165.56
ELECT SVCS -DIST 39
232.63
ELECT SVCS -TRAFFIC CONTRL
32.58
ELECT SVCS -TRAFFIC CONTRL
536.82
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
5,775.01
TOTAL DUE VENDOR
5,775.01
12291
OFFICIAL SVCS -4/16-5/6
1,334.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,334.00
TOTAL DUE VENDOR
1,334.00
1544 RECREATION REFUND
121.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
121.00
TOTAL DUE VENDOR
121.00
12210
67507 SUPPLIES -COUNCIL MTG 5/6
14.97
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
14.97
TOTAL DUE VENDOR
14.97
12612 SUPPLIES -EGG [IUNT
827.73
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
827.73
TOTAL DUE VENDOR
827.73
CITY OF DIAMOND BAR
RUN DATE: 05/15/2003 13:43:13
VOUCHER REGISTER
PAGE: 9
DUE THRU: 05/15/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO # INVOICE DESCRIPTION
AMOUNT DATE CHECK
URBAN ENTOMOLOGY ASSOCIATION
1415541-42210--
313 BEE REMOVAL-DIST 41
175.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
175-00
TOTAL DUE VENDOR
175.00
US BANCORP PIPER JAFFRAY
0014090-44000--
13047 JAN -MAR 03 BOND REMARKETING SVCS
4,851-93
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
4,851.93
TOTAL DUE VENDOR
4,851.93
VERIZON CALIFORNIA
0014010-42125--
9096120740 PH.SVCS-FAX LINE C/CNCL
20.87
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
20-87
TOTAL DUE VENDOR
20.87
VISION INTERNET PROVIDERS INC
0014095-42395--
8639 WEBSITE HOSTING FEES
360.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
360.00
TOTAL DUE VENDOR
360.00
WALNUT VALLEY UNIFIED SCHOOL DIST.
0015350-42140--
12243 AR02031953 FACILITY RNTL-OCT-MAR 03
1,000-00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,000.00
TOTAL DUE VENDOR
1,000.00
WALNUT VALLEY WATER DISTRICT
1415541-42126--
WATER SVCS-DIST 41
1,130.19
1385538-42126--
WATER SVCS-DIST 38
5,178.28
0015340-42126--
WATER SVCS -PARKS
3,903.51
1395539-42126--
WATER SVCS-DIST 39
1,520.55
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
11,732.53
TOTAL DUE VENDOR
11,732.53
WELLS FARGO CARD SERVICES
0015510-42325--
MTGS-PUBLIC WORKS
62.23
0014090-42325--
SUPPLIES -GENERAL
6.21
0015350-41200--
SUPPLIES -HERITAGE PARK
130.70
0015350-42353--
SUPPLIES-B/DAY CELEB
356.86
0015350-42353--
SUPPLIES-B/DAY CELEB
5.40
0015310-42200.--
VEH MAINT-COMM SVCS
34.32
0015350-41200--
SUPPLIES -ARBOR DAY CELEB
12.71
0015350-42353--
SUPPLIES-B/DAY CELEB
34.16
0014090-42325--
SUPPLIES -GENERAL
19.10
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
661.69
TOTAL DUE VENDOR
661.69
CITY OF DIAMOND BAR
RUN DATE: 05/15/2003 13:43:13
VOUCHER REGISTER
PAGE:
10
DUE THRU: 05/15/2003
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT
DATE CHECK
HANZEL MARIN WOOD
001-23002--
1528 RECREATION REFUND
50.00
TOTAL PREPAIDS
-00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
WORDS DESIGN
1264411-41400--
13010
71077 PROMO ITEMS -PENCILS
893.06
TOTAL PREPAIDS
-00
TOTAL VOUCHERS
893.06
TOTAL DUE VENDOR
893.06
PAUL WRIGHT
0019090-44000--
12208
A/V SVCS-PC,CNCL
210.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
210.00
TOTAL DUE VENDOR
210.00
REPORT TOTAL PREPAIDS
.00
REPORT TOTAL VOUCHERS
157,093.42
REPORT TOTAL
157,093.42
AGENDA NO. 6.1.1
CITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION
MAY 6, 2003
STUDY SESSION: M/Herrera called the Study Session to order at
4:41 p.m. in Room CC -8 of the South Coast Air Quality Management
District/Government Center, 21865 E. Copley Dr., Diamond Bar, CA.
Present: Council Members Chang, O'Connor, Zirbes,
MPT/Huff and M/Herrera
Also present were: Linda Lowry, City Manager; Mike Jenkins, City
Attorney; James DeStefano, Deputy City Manager; David Doyle; Deputy City
Manager; David Liu, Public Works Director; Bob Rose, Community Services
Director; Linda Magnuson, Finance Director; Lynda Burgess, City Clerk; April
Blakey, Public Information Manager; Sharon Gomez, Administrative Analyst;
Fred Alamolholda, Senior Engineer; Kim Crews, Senior Management Analyst;
Linda Smith, Development Services Assistant and Susan Full, Accountant ll.
► Fiscal Year 2003-04 Budget
► Public Comments
1) Fiscal Year 2003-04 Budget
CM/Lowry reported that the agenda package budget packet carries this year's
business forward into next year and does not address VLF reduction allocations
from the state. The packet includes unaltered state subventions, positions that
have been budgeted for this year, 3% cost -of -living increase and includes $25
iincrease in cafeteria plans for all full-time employees. The items included in the
goals and objectives are continued into the budget. Staff's presentation includes
an update of where staff sees themselves with regard to meeting the objectives
within the goals. For the most part, if there were items pushed out when staff
formulated revisions to this budget, those items have been built back into the
budget that has been presented to the Council. In one case, the slurry seal items
have been reflected on the cover sheet, the third page of the budget document.
This shows the presentation of the "going forward" budget relative to the general
fund living within its current -year resources. Staff has not moved spending prior -
year fund balance carryovers and left slurry seal items off. Those would be
visible down next to the bottom line where the capital transfer -out items are
shown. We met with the Finance Committee this morning and were directed that
the slurry seal items belong as part of the presentation for next year. In order to
fund the slurry seal items because they have been approved in the current year
budget, we could legitimately spend out of the general fund carryovers. The new
spreadsheet includes the revised budget presentation to include the slurry seal
items as part of the going -forward general fund business for next year with the
anticipation that completion of the slurry seal is one of the best practices that the
City wishes to continue. Staff looked at this proposal with the Finance
MAY 6, 2003 PAGE 2 CC STUDY SESSION
Committee and the Committee said to review the proposal as it would appear
were the City to suffer a $1,000,000 reduction in VLF and make a third -round
proposal were the City to suffer a $2,000,000 reduction in VLF. In accordance
with those instructions, the second to the right column, third line from the top
reflects a $1 million reduction in subventions. The last column on the right
reflects an additional $1 million reduction in subventions. Accordingly, staff
reviewed the reductions and each department head prepared an explanation of
what those cuts would entail for them based on the budgets they had presented
to the Council, that being a go -forward on this year's goals and objectives. With
this information, Council could have a sense of the context within which it would
be looking at other directions to staff on how to prepare another draft of the
budget. The circumstance of having unknown revenues along with an ongoing
set of goals and objectives invites criticism about the budget process. If Council
would like staff to give a line by line explanation, that would be appropriate. The
presentation could include presentations by department heads to indicate what
they included in the original presentation, what would be the impact of
$1,000,000 and $2,000,000 reductions.
M/Herrera explained that the Finance Committee felt it would be better to take a
more prudent approach rather than a "business as usual" approach in the budget
that was distributed to the Council. Rather than wait to see what the state gives
the City, the Finance Committee felt it would be better to prepare reduction
scenarios from the outset in an effort to be pro -active rather than re -active.
MPT/Huff stated that the budget is a complicated document. One of the things
that confused him was how staff arrived at what are called "available resources"
— general fund resources. For the sake of argument, assume a budget of
$15,000,000 last year. Perhaps because the City did not have enough staff or
did not get around to it, the City may have spent only $11,000,000 even though
there was $14,000,000 allocated. So, the City basically built up $4,000,000 extra
dollars than what was anticipated to build up the City's fund reserves. In looking
at it once again, we could assume that this has already been allocated. So we're
showing it now as a reserve. We had a way to target that in the past saying this
is something the Council agreed on. We included it in the budget and it did not
get spent. So now what we're looking at is this $19,000,000 and a $2,000,000
million reduction in available resources. Some of that money includes money
from the past year that the Council allocated in this last fiscal year that for
whatever reason was not spent. So, the general fund resources improved by a
larger amount. But we still think in our heads that this thing is going to get taken
care of because we budgeted for it.
C/Zirbes said he went through the budget contained in the packet over the
weekend and was comfortable with what he saw and with the numbers contained
in the budget. He also understood the concern about whether there would be a
reduction in the VLF. There is so much confusion about what's going on in
Sacramento — "we're not going to take away from the cities" - "we're not going to
MAY 6, 2003 PAGE 3 CC STUDY SESSION
balance on the backs of the drivers." If Sacramento were looking to balance their
budget he would believe they would be more likely to raise the vehicle license
flees as opposed to doing what they did several years ago by passing along the
deficit to the cities. He felt it was smart to take a look at alternative budgets in
case the City is faced with the reduction, but he wondered what the likelihood
would be that the City would see any reduction in the VLF.
RAPT/Huff said that the assumption was the City would be hit in this current year.
There's a stalemate going on between the two sides and no one wants to pull the
plug on the VLF, but if they don't, they have to find a different way to balance the
budget. Even if they pull the plug on VLF, it would solve only a part of the
problem. If car owners are paying a higher VLF, the cities may still take a hit.
That's the part we don't know. All we know is the question we rhetorically asked
this morning. Are we in a situation of "business as usual" and the answer is "no."
The state has a $25-35 billion deficit and they keep looking in our bank account.
Questionnaires to cities ask these types of questions. What they're going to do is
try and measure the reserves and set -asides. So, the Finance Committee felt
that it should bring something to the Council that addressed "business as usual"
although we don't think that's right, but we felt it was important to look at various
scenarios. As a Council, we have to make an "on -faith" decision. Also, there are
various constituencies within the City that advocate different capital items that
have not yet been contemplated such. as soccer fields and a library. If we build a
library, how do we maintain it? We need to figure out how much of this reserve
can we spend and how much of the reserve can we not touch regardless. He felt
it would be helpful to look at the budget in that way. Does the Council want to
fund ongoing expenses out of the reserves or do you want to keep the capital.
Secondly, does the Council want to do business as usual and fund the deficit
with capital reserves? The subcommittee felt it should present something that
would reflect what the City might anticipate.
C/Zirbes said that as a business owner, he has always analyzed best case, worst
case scenarios and consider at what point in time he would pull the plug on
certain expenses. He felt it was prudent for the Council to do the same.
However, being held up by the state causes a dilemma for this City. The City is
to the point where it needs to be adopting some type of a budget coming into the
new fiscal year. He would be curious to know from each of the directors what the
City loses.
NIPT/Huff said that if the City decided to proceed on a "business as usual" basis
we might have to trim back when the budget is finally determined.
C/Chang said that regardless of the items the state would probably cut some of
the money flowing to the City anyway. It depends on how big the cut is. On the
other hand, the City has enough so that it does not really have to worry about
how much the state is cutting. Luckily, this City has money to supply its own
budget. If we have problems in this City, we can resolve them. Although the
problem is created from the state, the City still has the tools to resolve it. With
MAY 6, 2003 PAGE 4 CC STUDY SESSION
that in mind the City should certainly be more conservative in its spending. In the
meantime, he does not believe the City should cut back on the quality of service.
C/O'Connor felt there should be a starting point and that Council should proceed
through the budget as submitted by staff to determine what cuts the Council
would recommend.
M/Herrera agreed that today is the starting point for Council to receive
information. Staff has presented Council with a rollover budget. It is a snapshot
of exactly what the City is doing today with respect to programs and revenues.
CM/Lowry explained that because the City is trying to live within its resources,
staff played with those resources to determine what could be done to decrease
the amount of cuts. Because CSD/Rose's budget includes $110,000 in
maintenance, staff thought to offset that amount by drawing down on bond
money that can legally be spent for maintaining the parks. Staff snipped another
$10,000 from the City Attorney's fee. According to the spending pattern, the City
could probably live with that. Staff combined the office of the City Manager and
City Clerk and pulled out the position of Senior Management Analyst and looked
to combine other staffing resources, possibly looking to reduce some of the
support staff in those areas resulting in an overall savings of about $78,000.
Staff similarly combined Finance and Human Resources to reduce that budget
amount through staffing reductions. Other changes involve Information Systems
interns. Some of the changes anticipated for Public Information would be
improvements in the newsletter and increase in inventory for the D.B. store.
Those would likely be cut back for a $10,000 reduction. Additionally, there would
be a general government reduction of $32,000. A rearrangement of law
enforcement contract items such as the school safety program by not filling a
vacancy and working with Lt. Maxey's staff is certain that the amount could be
reduced significantly without adverse impacts to public safety.
DCM/Doyle explained that there is presently one vacancy that is funded from the
general fund. The other is a grant deputy.
CM/Lowry said that staff considered cutting back on some of the coyote control.
Staff pulled out the $75,000 allocated for community planning. Building and
Safety is a based on demand. Staff removed an unfilled position and reduced
overtime for Neighborhood Improvement. Staff could reduce Community
Services Administration by removing part-timers.
CSD/Rose said that removal of part time cost, overtime cost and small tool
purchases would result in savings of about $26,300. Elimination of the track
meet, tiny tots program and Winter Snow Fest would result in a $119,138 cost
cut.
DCM/DeStefano explained that more than half of the economic development
budget goes to a particular business in town as a rebate in accordance with the
MAY 6, 2003 PAGE 5 CC STUDY SESSION
sales tax agreement. Therefore, the reduction of about $36,000 to meet the
$1,000,000 goal would come entirely out of professional services (appraisal
work, economic development work, financial consultant support).
CM/Lowry said that with the above cuts, the savings is just under a $1,000,000
loft over at the end of the year.
CSD/Rose confirmed to that the City realizes $90,000 from the track meet, tiny
tots program and Winter Fest. The money goes into the general fund as
revenue.
C:/Chang felt it did not make sense to cut those programs to save money and that
staff should re -look at that item.
F'WD/Liu said that his department deleted the $100,000 carryover for the
Neighborhood Traffic Management program. In this scenario, staff would
propose to reduce a few more items. The proposed budget included $3,000 for
traffic mitigation for the SR 57/60 HOV project. The other items include storm
water runoff for a total reduction of $60,000.
CSD/Rose said the budget was stripped down $25,000 from $50,000 for tree
planting and $11,800 from the $150,000 street maintenance budget.
CM/Lowry summarized that the above is the first blush of trimming the budget by
$1,000,000. She then explained the items that were reduced in the $2,000,000
reduction column. Reduce park maintenance by an additional $50,000. Sell
Prop A monies for $200,000. Additionally, staff took away the 3% (cost of living
increase), the $25 (cafeteria benefit) and some of Council's travel money, and
$5,000 of the City Attorney's allowance. Also, another $25,000 was removed
from the City Manager's office budget. General government was further reduced.
Bottom line — no CPI, all vacancies left open, no $25, no contract with video
people, Mr. Neely, etc, public information reduction, less promotional business,
law enforcement reductions of $100,000, 25% reduction in volunteer patrol
services, some reduction and cutback in fire services, animal control and
emergency preparedness. Emergency preparedness could potentially be
reduced by $1,000.
DCM/DeStefano said that of the $90,000 that remains to be cut from Community
Services includes $25,000 for salaries, $30,000 for professional services and
other small cuts.
CSD/Rose explained that further cuts would eliminate certain maintenance items,
replanting slopes and slurry seal for a couple of the park's parking lots.
PWD/Liu said that the reduction would eliminate replacement of street signs.
MAY 6, 2003 PAGE 6 CC STUDY SESSION
CSD/Rose explained that the tree planting would be reduced by $40,000 and
street sweeping would be reduced by $46,800.
CM/Lowry further explained that the standard deposit for self-insurance would be
eliminated. At this point, the fund is over $1,000,000.
Even with the $2,000,000 reductions, staff expects a $1,000,000 amount of
excess revenue over appropriations. The consideration is whether, as a policy
matter, the Council would wish to redistribute the amount back up into the budget
or hold it as a cushion for unanticipated increases or unanticipated shortfalls.
C:/O'Connor asked what the 3% and $25 amount to.
FD/Magnuson responded that the 3% cost of living adjustment would amount to
approximately $86,900 and the $25 cafeteria increase would cost approximately
$14,450, for a total adjustment of $101,400.
C:/Zirbes asked what the open positions total would be.
FD/Magnuson said the Senior Neighborhood Improvement Officer position
comes to about $77,000 for salary and benefits and the Senior Management
Analyst position is about the same. Currently, those are the two full-time
positions that are open.
CM/Lowry said that one of the creative ways to keep people is to leave those
humans in the special fund. There could be other ways to reorganize the City
around future vacancies and other ways to allocate funds for use of staff.
M/Herrera said there is some speculation that the City will not take a big hit this
year. A lot of people are predicting the hit will occur in the following year.
Perhaps the Council does not need to spend a whole lot of time thinking about
alternative ways of financing some of the personnel. However, we should start
thinking about it for the long term for the following year.
C:/O'Connor felt that salaries should not be cut. If the City can't keep its good
employees, it has lost a great deal. The $90,000 should be left in no matter
what.
MPT/Huff said he didn't mind cutting the $1,000,000 cushion because it is all
reserves. It seems the problem is reallocation because we haven't done all of
the stuff that was included in prior budgets.
C/O'Connor said that the residents have commented that the City should be
spending its $20,000,000 reserves.
CM/Lowry said that the problem with the state revenues being so up and down is
the state's problem. Because of the City's foresight, it has not had to weather so
MAY 6, 2003 PAGE 7 CC STUDY SESSION
many of those ups and downs until now. In the last 30 years, certain cities have
had to endure that. And now, D.B. is in that cycle. One of the ways the City can
protect itself is to analyze the reserves and make policy decisions, your
commitment about how you want those reserves to work. How do you want the
City to arm itself so that either the reserves are always there or there is a definite
plan to meet the goals. Before we knew the state was going to try and take the
City's money, it was allocated for certain projects. Now that there is a potential
shortfall, how do we reallocate that money not knowing if your revenues will be
able to keep up with your expenditures and not knowing if spending that money
will incrementally increase revenues or deplete revenues. Instead, we should
plan for all contingencies. When the Council gave her employment interview,
one of the questions was how the Council wanted to handle its reserves on an
ongoing basis to cover the City on an emergency basis. How much reserve does
the Council want to keep for something happening that the City didn't plan. She
pointed out that it takes 120 days to amend personnel spending. It takes 120
days to figure out how to make a layoff policy or how to negotiate termination
packages for employees. How much money do you think you have to have on
hand to deal with that. The way you plan is to actually weigh those options and
then create a capital improvement budget that goes five years out. Year to year
allocation leads to confusion about how much is left from a prior year. How much
of the fund balance is really committed to actual capital improvement projects?
Instead, the money should be transferred out of the general fund into a capital
improvement reserve and earmark the projects inside the reserves. This City
does not put the money into projects until it needs it. That's what MPT/Huff was
describing. It confuses the fund balance. If the planning fairy waves its wand
and all of the projects should happen at once, you don't know where the funding
is coming from. That would be the next stage. In order to be comfortable with a
forward-looking operating budget, it would behoove Council to look at
establishing a capital improvement reserve fund and then we can look at how
much should be kept in the general reserve fund for emergencies and how much
should be dedicated to development. She pointed out that there is a real
opportunity for Council to determine how it wants to proceed. For instance, the
cul-de-sacing of Washington St. was on the list because staff thought it needed
to be done. However, it seems to no longer be a real apparent need. This is the
type of discussion department heads need to have with Council — a real one-on-
one discussion about Council's goals and how it wants to proceed. In addition, it
would help to illuminate the scoring of priorities that each Council Member
applied on an individual basis. This type of exercise would assist staff in
formulating and prioritizing a new or ongoing budget.
C/Chang said the City might not recover from the state budget cuts. The Council
needs to decide what amount of cut it wants to go for. We should go item by
item and decide what to cut.
M/Herrera said that another scenario is to meet on May 13 and talk about some
of the things previously outlined, talk about the Council's goals and the budget.
MAY 6, 2003 PAGE 8 CC STUDY SESSION
Once the Council knows the state's position, it would be in a stronger position to
give staff direction about which column to pursue.
C/Zirbes said he would also like to look at what the City could do to save money.
At the same time, we should move forward with the proposed budget knowing
there is a way that the City could save $1,000,000. Because this is a tough year,
the City isn't going to put a million in the bank and instead of chopping
$2,000,000 in services, cut back on some of the things proposed in the
$11,000,000 cut and take the other million and consider it a $2,000,000 loss —just
don't put the million in the reserves this year. There are a lot of things the City
needs to provide. The proposed budget is solid. It keeps the City moving
forward. Sacramento presents a question that can't be answered at this time.
But it seems that staff has thought this through and considered a variety of
options. As a Council, we need to consider what is important to the quality of life
in this City. Is it really important for us, in a tough budget time, to put money in
the bank? Some of the cuts in the $2,000,000 column seem severe while the
City is still putting $1,000,000 in the bank.
MPT/Huff reiterated his agreement that it was not necessary for the City to put
away $1,000,000. In fact, this budget would allow the City to free those salary
budget items.
C:/O'Connor said that we could leave the budget as is. We could suffer the
$1,000,000 and suffer $40,000 less. It's easy to drop $40,000.
CSD/Rose explained that part of the cost for the Community/Senior Center
maintenance is a one-time cost to outfit the facility for about $350,000. The
remaining cost is $600,000 for the annual operating expenses. There would be
no operating expenses until February 2004, about five months in the next fiscal
year.
C/O'Connor stated that the D.B. Community Foundation has been considering
many ideas. CSD/Rose just mentioned $350,000 for furniture and fixtures.
Would Council like to consider having individuals buy, for instance, a table and
have a plaque with their name installed. Also, there was a suggestion to sell
your name for the banquet hall. For a $1,000,000, you could have the banquet
hall named after you. Some individuals want to donate art. Or, perhaps
someone would like to make an endowment for the senior center, etc. Council
could consider such ideas as a method of deferring costs.
M/Herrera said the first thing the Council needs to determine is how to build for
next year. Perhaps Council would want to draw up new list after listening to
department heads talk about why we should eliminate something. After that,
staff could bring Council a decision package to be considered along with the
other items of concern. After the meeting, staff will provide blank goal sheets to
work on next year's goals, continue the project assessment and get a clearer
indication of how to proceed.
MAY 6, 2003 PAGE 9 CC STUDY SESSION
CM/Lowry offered that department heads could list some goals and options for
discussion.
C/O'Connor said it would be helpful if Council could get the wish lists from
department heads prior to the meeting.
M/Herrera said that before Council considers the rollover columns, it needs to
know the costs involved with the Community/Senior Center so that the costs do
rot have to be added back in later.
C/O'Connor said that Council approved $15,000 in the budget for a grant writer.
The Community Foundation has not spent all of that money because it just hired
a grant writer. She noticed a line item in the budget that indicated $15,000 for a
grant writer. Is that line item for the City or for the Foundation?
DCM/Doyle responded that the Foundation grant would carry over into next year
whatever funds are remaining at the end of this fiscal year. Last year when the
grant writer was approved, it was done through a decision package and that
decision package was not included in the budget now before you. The $15,000
budget line item is for the City's grant writer. The Foundation requested a study
session with Council to determine what level of support, if any, the Council
wanted to give the Foundation such as the minutes secretarial service of about
$1,200 and funding for the grant writer.
MPT/Huff said that the Foundation was formed to benefit the City. Funding was
provided to help jump start the Foundation and help the Foundation to become
self-sufficient in funding the Parks Master Plan.
C/O'Connor agreed that the Foundation has to find other funding sources and
looks to the grant writer for those sources.
C/Zirbes said that if the grant writer is successful, he could produce 10 to 50 -fold
the investment the City makes in the form of grants that it might not normally see
as a City. If that were the case, the money spent would greatly benefit the City.
It seems too early to tell how successful he will be.
Following discussion regarding three separate budget scenarios for FY 2003-04,
it was agreed that the discussion would be continued to Tuesday, May 13, 2003
at 4:30 p.m. in Room CC -8, SCAQMD/Government Center, 21825 E. Copley Dr.
PUBLIC COMMENTS: None Offered.
MAY 6, 2003 PAGE 10 CC STUDY SESSION
ADJOURNMENT: With no further business to conduct, M/Herrera
adjourned the Study Session at 6:00 p.m. to Closed Session.
LYNDA BURGESS, City Clerk
ATTEST:
CAROL HERRERA, Mayor
AGENDA NO. 6.1.2
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
MAY 6, 2003
STUDY SESSION: M/Herrera called the Study Session to order at
4:41 p.m. in Room CC -8 of the South Coast Air Quality Management
District/Government Center, 21865 E. Copley Dr., Diamond Bar, CA.
Present: Council Members Chang, O'Connor, Zirbes,
MPT/Huff and M/Herrera
Also present were: Linda Lowry, City Manager; Mike Jenkins, City
Attorney; James DeStefano, Deputy City Manager; David Doyle; Deputy City
Manager; David Liu, Public Works Director; Bob Rose, Community Services
Director; Linda Magnuson, Finance Director; Lynda Burgess, City Clerk; April
Blakey, Public Information Manager; Sharon Gomez, Administrative Analyst; Fred
Alamolholda, Senior Engineer; Kim Crews, Senior Management Analyst; Linda
Smith, Development Services Assistant and Susan Full, Accountant II.
► Fiscal Year 2003-04 Budget
► Public Comments
Following discussion regarding three separate budget scenarios for FY 2003-04, it
was agreed that the discussion would be continued to Tuesday, May 13, 2003 at
4:30 p.m. in Room CC -8, SCAQMD/Government Center, 21825 E. Copley Dr.
CLOSED SESSION:
► Government Code Sec. 54957.6:
Negotiators
City designated representative
Unrepresented employee:
► Public Comments
6:00 p.m. CC -8
Conference with Labor
Finance Subcommittee
(MPT/Huff and M/Herrera)
City Attorney
CALL TO ORDER: M/Herrera called the Regular City Council Meeting
to order at 6:39 p.m. in the South Coast Air Quality Management
District/Government Center Auditorium, 21825 E. Copley Dr., Diamond Bar, CA.
PLEDGE OF ALLEGIANCE: Mayor Herrera.
INVOCATION: Monsignor James Loughnane, St. Denis Catholic
Church
MAY 6, 2003 PAGE 2 CITY COUNCIL
ROLL CALL: Council Members Chang, O'Connor, Zirbes,
Mayor Pro Tem Huff, and Mayor Herrera
Also present were: Linda Lowry, City Manager; Mike Jenkins, City
Attorney; James DeStefano, Deputy City Manager; David Doyle; Deputy City
Manager; David Liu, Public Works Director; Bob Rose, Community Services
Director; Linda Magnuson, Finance Director and Lynda Burgess, City Clerk.
APPROVAL OF AGENDA: CM/Lowry asked that Item 6.13.4, Approval of
Letter of Support for SB 537 (Romero) — (Solid Waste Management) be continued
to either the Special Meeting of May 13 or to the Regular City Council Meeting of
May 20, 2003. Further, she requested that Item 7.1, Public Hearing regarding
(Extended Stay America, be removed from the Agenda at the request of the
Applicants who indicated they no longer wished to pursue the project.
I. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Presented City Tile to Heman Tanna, Vice President of Marketing and his
daughter, Khyati Tanna, Marketing and Floor Operations Manager for Shear
Artistry, as Business of the Month, May 2003 and displayd Business of the
Month video.
11.2 Presented Certificate Plaque to David Lindzey, Principal, Diamond Ranch
High School, awarded "California Distinguished School."
1.3 Presented Certificate Recognizing the AYSO "2003 Cottontail Country
Classic" Tournament Committee for the tournament held in April.
1.4 Proclaimed May 2003 as "Water Awareness Month."
1.5 Proclaimed May 2003 as "Fire Service Month." Fire Capt. Nieto gave a
overview of the fire department's functions and demonstrated different
protective gear that firefighters use.
1.6 Presentation given by Raja Mitwasi, CalTrans representative, regarding the
SR 57/60 High Occupancy Vehicle (HOV) Freeway reconstruction project
(lane construction).
C/O'Connor exclaimed that CalTrans indicated it would work closely with the
contractor, but how about working closely with the City of D.B. She was
outraged that main arteries connecting the City to the freeway system would
be closed for several months and the adverse impact it would have on
residents, businesses and City streets. She would have hoped that CalTrans
would work closely with the City's staff to mitigate this situation.
Mr. Mitwasi said that what he reported was not new to the City. CalTrans has
been working with City staff since the day CalTrans started processing its
MAY 6, 2003 PAGE 3 CITY COUNCIL
environmental document for this project more than five years ago. He
assured C/O'Connor that CalTrans would continue to work closely with City
officials.
C/O'Connor asked if CalTrans could keep one lane open to ensure access,
or close the ramp during off-peak evening hours.
Using the map, Victor Veltodino, project director, explained that the Brea
Canyon on-ramp would have to be closed in order to complete a total
realignment in order to accommodate the new Grand Ave. collector road.
The westbound Brea Canyon off -ramp will be lowered six feet to
accommodate the road going over the off -ramp. One of the contract
requirements is that the contractor has to open the Grand Ave. on-ramp
before he closes the Brea Canyon westbound on-ramp. One of those ramps
will always be open. The Grand Ave. on-ramp will be closed from August to
December. The westbound Brea Canyon ramp will be closed after the Grand
Ave. on-ramp is opened.
C/Chang suggested that the CalTrans representatives provide the City with
a complete mitigation plan for the Council to study before their next
presentation. The public continues to inquire about the project and the
Council has no answers.
Mr. Veltodino explained that the CalTrans traffic mitigation plan takes into
account the current traffic conditions in and around D.B. It is very difficult to
rebuild these ramps and maintain traffic flow in the immediate area.
CalTrans will continue to work with the City to reduce the closure time.
Mr. Mitwasi cautioned the Council that any contract changes would cause
possible delays and increased expenditure of taxpayer dollars. Their job is
to present the contractor's schedule and to work with the City's professional
engineers to reduce the impact and period of time the ramps would be closed
to traffic. CalTrans is equally concerned about presenting a minimal impact
to the residents and business of the City.
MPT/Huff said the City has been looking forward to this improvement for
many years. Council knows that CalTrans has been talking to staff over a
period of years and yet does not know how this project directly impacts the
City during the construction phase. Will CalTrans have a Web site that
indicates the closures and detours?
Mr. Mitwasi explained that Public Information is formulating a Web Page for
SR 57/60. This project will vastly improve the congestion currently
experienced in this City. It is a parking lot between the SR57 and 60 and
even east. This project will ensure a safer and smoother transition.
MPT/Huff said that it is imperative that CalTrans and the City keep the public
informed about this project.
MAY 6, 2003 PAGE 4 CITY COUNCIL
M/Herrera asked if the mitigation has been developed for this project.
Mr. Mitwasi responded that mitigation has been identified. As the project
moves forward, CalTrans will work closely with staff to mitigate the impacts.
C/Zirbes asked CalTrans representatives to keep staff members apprised of
impending stages of construction so that staff could keep the community
alerted to each succeeding step in the process. He had not anticipated an
eleven -month ramp closure. He asked if the ending date of the project was
fluid.
Mr. Mitwasi explained that CalTrans has to meet the end of 2006 date set by
CTC (California Transportation Commission). He assured the Council that
CalTrans would work very closely with PWD/Liu and the rest of City staff to
minimize the impact to businesses and motorists. CalTrans is committed to
sharing this information.
Mr. Mitwasi responded to C/O'Connor that it is part of the plan to provide
notification to Metrolink riders.
'1.7 Presentation by the City's Public Information Division re: New City Web site.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS: CM/Lowry stated that
during Closed Session, the City Council gave direction to the negotiator relative to
the City Attorney's Professional Services Contract.
3. PUBLIC COMMENTS: Jody Roberto felt there was a great community
need for a sports complex. She asked the City to identify potential future sites and
feared that if the City waited too long, there would be no land available. It is time to
take action and asked what the City needed in order to move forward. D.B. has long
suffered from lack of practice fields for sports groups.
4. RESPONSE TO PUBLIC COMMENT: M/Herrera assured Ms. Roberto that
Council Members are looking into the possibility of different sites for a possible
sports complex. Council is aware of the community's desire for a sports complex.
The City's youth is very important to this Council and to the community.
5. SCHEDULE OF FUTURE EVENTS:
5.1 TRAFFIC AND TRANSPORTATION COMMISSION MEETING - May 8, 2003
- 7:00 p.m., Hearing Board Room, SCAQMD/Government Center, 21865 E.
Copley Dr.
5.2 LOS ANGELES COUNTY SHERIFF'S DEPARTMENT OPEN HOUSE —
Diamond Bar/Walnut Sub -Station — May 10, 2003 - 10:00 a.m. - 3:00 p.m.
21695 E. Valley Blvd, Walnut.
MAY 6, 2003 PAGE 5 CITY COUNCIL
5.3 CITY COUNCIL STUDY SESSION — May 13, 2003 — 4:30 p.m., Room CC -9,
SCAQMD/Government Center, 21865 E. Copley Dr.
5.4 PLANNING COMMISSION MEETING — May 13, 2003 — 7:00 p.m.,
Auditorium, SCAQMD/Government Center, 21865 E. Copley Dr.
5.5 DIAMOND BAR COMMUNITY FOUNDATION MEETING - May 15, 2003 -
7:00 p.m., Room CC -8, SCAQMD/Government Center, 21865 E. Copley Dr.
5.6 DIAMOND BAR COMMUNITY FOUNDATION STREET SIGN AUCTION -
May 17, 2003 -1:00 p.m., Sycamore Canyon Park, (lower parking lot) 22930
Golden Springs Dr.
5.7 COMMUNITY COORDINATING COMMITTEE — May 19, 2003 — 7:00 p.m.,
Room CC -2, SCAQMD/Government Center, 21825 E. Copley Dr.
5.8 CITY COUNCIL MEETING - May 20, 2003 - 6:30 p.m., Auditorium,
SCAQMD/Government Center, 21825 E. Copley Dr.
6. CONSENT CALENDAR: Moved by C/Zirbes, seconded by MPT/Huff to
approve the Consent Calendar, with the exception of Items No. 6.7 and 6.13.1.
Motion carried by the following Roll Call vote with C/O'Connor voting NO on 6.3,
P.O. #s 12343 and 12479:
AYES: COUNCIL MEMBERS - Chang, O'Connor, Zirbes, MPT/Huff,
M/Herrera
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
6.1 APPROVED CITY COUNCIL MINUTES:
6.1.1 Study Session of April 15, 2003 - As submitted.
6.1.2 Regular Meeting of April 15, 2003 - As submitted.
6.2 RECEIVED & FILED PARKS & RECREATION COMMISSION MINUTES -
March 27, 2003.
6.3 APPROVED WARRANT REGISTERS dated April 17, April 24 and May 1,
2003 in the total amount of $962,693.13. (C/O'Connor voted no on P.O. Nos.
12343 and 12479.)
6.4 REVIEWED AND APPROVED TREASURER'S STATEMENT - month of
March 2003.
MAY 6, 2003 PAGE 6 CITY COUNCIL
6.5 APPROVED BOND EXONERATIONS:
6.5.1 CASH DEPOSIT IN LIEU OF GRADING BOND IN THE AMOUNT OF
$1,477 FOR LOT NO. 51 OF TRACT NO. 30289 (2676
STEEPLECHASE LANE, "THE COUNTRY ESTATES").
6.5.2 GRADING BOND (FAITHFUL PERFORMANCE BOND NO.
103172911693) IN THE AMOUNT OF $1,650 FOR ARCO FACILITY
#5914 AT 3302 S. DIAMOND BAR BLVD.
6.6 THIS ITEM REMOVED FROM THE AGENDA
6.8 APPROVED LICENSE AGREEMENT WITH THE CITY OF INDUSTRY FOR
GRAND AVE MEDIAN LANDSCAPE IMPROVEMENTS.
13.9 ACCEPTED AND APPROPRIATED INTO THE GENERAL FUND DIAMOND
BAR COMMUNITY FOUNDATION DONATION IN THE AMOUNT OF $1,500
TO FUND AN ADDITIONAL COMMUNITY CONCERT ON WEDNESDAY,
JUNE 25, 2003 AT SYCAMORE CANYON PARK FROM 6:30 TO 8:00 P.M.
E3.10 ADOPTED RESOLUTION NO. 2003-17 APPROVING DESTRUCTION BY
THE CITY CLERK OF CITY RECORDS AND DOCUMENTS WHICH ARE
NO LONGER REQUIRED AS PROVIDED UNDER GOVERNMENT CODE
SECTION 34090.
6.11 ADOPTED RESOLUTION NO. 2003-18 APPROVING FISCAL YEAR 2002-
03 MID -YEAR BUDGET AMENDMENT (MAY REVISION). (Continued from
April 15, 2003)
6.12 RECEIVED AND FILED STREET SWEEPING PARKING CITATION
EXEMPTION/DISMISSAL POLICY.
6.13 LEGISLATIVE ISSUES:
6.13.2 ADOPTED RESOLUTION 2003-19 OPPOSING AB 496
(CORREA), UNLESS AMENDED TO INCLUDE LOS ANGELES
COUNTY REPRESENTATION, LAND ACQUISITION APPROVAL
AND PROHIBITION OF THE USE OF EMINENT DOMAIN.
6.13.3 ADOPTED RESOLUTION 2003-20 SUPPORTING AB 1652
(NAKANO), EXPANSION OF THE LOS ANGELES
METROPOLITAN TRANSPORTATION AUTHORITY BOARD.
6.13.4 APPROVE LETTER OF SUPPORT FOR SB 537 (ROMERO) -
SOLID WASTE MANAGEMENT — Continued to May 13, 2003 or
May 20, 2003.
MAY 6, 2003 PAGE 7 CITY COUNCIL
SPECIAL PRESENTATION:
On behalf of the Diamond Bar Community Foundation, Board Member Jody
Roberto presented the City with a donation of $1,500 to pay for an additional
Concert in the Park to be held June 23, 2003.
M/Herrera accepted the donation with gratitude on behalf of the City Council.
MATTERS WITHDRAWN FROM CONSENT CALENDAR:
6.7 AWARDED CONTRACT TO PDG & ASSOCIATES FOR CONSULTING
SERVICES TO COMPLETE THE YOUTH MASTER PLAN IN THE AMOUNT
OF $82,000 AND AUTHORIZE A CONTINGENCY IN THE AMOUNT OF
$5,000 FOR A TOTAL AMOUNT OF $87,000.
M/Herrera felt a Youth Master Plan was important. The City values its youth.
As a former school board member, she worked closely with the youth in the
community and believed it was important for the City to provide wholesome
activities. She felt there were other more fiscally responsible ways to
accomplish this contract and that the City should not approve the contract at
this time. D.B. has several contracts from other communities to use as a
basis for a Youth Master Plan. She could not support $87,000 to reinvent the
wheel.
MPT/Huff said that during last year's budget, the Youth Master Plan was a
goal of the Council as witnessed by the $50,000 allocation. At the last
meeting the Council found out it would cost even more. He agreed with
M/Herrera that there are different ways within the budget to accomplish the
same thing. Clearly, the new amount is not within the budget. The Council
majority allocated funds, the reason this is before the Council tonight for
consideration. In a time when the state is facing a $25-30 billion budget, at
a time when the cities do not know what their impacts are, it is a time to move
slow to implement new programs.
C/Zirbes stated that the youth in D.B. are an asset and spending the money
now will enable the City to know what to implement tomorrow. The City has
a lot of new programs coming on-line. The City has a new community center
coming on-line and he would like the City to be able to use the center to its
fullest potential. Therefore, he would like to communicate with the City's
youth to find out how they would like to utilize the facility and what types of
programs they would like to take advantage of in the City. Relying on
volunteers or part time employees is fine, but in a contract City where staff
is already overburdened and overworked, asking them to do something of
this magnitude is, in his opinion, unfair to them because of a possible budget
crunch.
7.
MAY 6, 2003 PAGE 8 CITY COUNCIL
Moved by C/Zirbes, seconded by C/O'Connor to approve the contract to PDG
& Associates for consulting services to complete the Youth Master Plan in
the amount of $82,000 and authorize a contingency in the amount of $5,000,
for a TOTAL AMOUNT OF $87,000.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Chang, O'Connor, Zirbes,
NOES: COUNCIL MEMBERS - MPT/Huff, M/Herrera
ABSENT: COUNCIL MEMBERS - None
C/Chang said he understood the pressure of the state's budget crunch.
Fortunately, D.B. has reserves that allow it to implement programs that are
important and valuable to the residents of D.B. The City is not just working
on a community center, it is also committed to working on the entire Master
Plan. It would not make sense to spend $12 million on a community center
and not be able to accommodate the youths' needs.
6.13.1 ADOPT RESOLUTION 2003 -XX OPPOSING AB 1221 (STEINBERG AND
CAMPBELL) BALANCED COMMUNITIES ACT.
MPT/Huff asked that a policy on handling legislation be adopted by the
Council. The City has a legislative subcommittee that should initially consider
these types of resolutions before they are submitted to Council unless there
is a matter of urgency. Last year, there was a Steinberg bill that would
redistribute taxes around Sacramento in a specific and tailored manner. This
bill is an expansion on that and probably more palatable to cities and was a
step in the right direction for cities such as D.B. This City has very little
opportunity for sales tax dollars. It would make sense to have more of the
City's budget come from property tax. He was concerned that this bill would
give the state legislature a hook into the money — if it is collected, there is no
constitutional guarantee that it would come back to the City. If this Council
is going to oppose this bill, the legislature should learn what the concerns are
by passing a resolution that presents them with the concerns. For that
reason, he suggested the Council take no position on this until staff brings
back a resolution with that type of language.
MPT/Huff moved, C/Zirbes seconded to continue the matter until either May
13, 2003 or May 20, 2003. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Chang, O'Connor, Zirbes, MPT/Huff,
M/Herrera
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
PUBLIC HEARINGS: None
MAY 6, 2003 PAGE 9 CITY COUNCIL
8. COUNCIL CONSIDERATION:
8.1 ADOPT RESOLUTION NO. 2003-21: AMENDING RESOLUTION NO. 1996-
41C, AMENDING THE PARKING PENALTY SCHEDULE AND LATE
PAYMENT FEES. (Continued from April 15, 2003)
MPT/Huff moved, C/Chang seconded, to adopt Resolution No. 2003-21.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Chang, O'Connor, MPT/Huff,
M/Herrera
NOES: COUNCIL MEMBERS - Zirbes
ABSENT: COUNCIL MEMBERS - None
9. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
C/Zirbes attended a variety of meetings, grand openings, and other events during
the past three weeks. He wished all Mothers a Happy Mothers' Day. He pointed out
that on June 7 the D.B.I.A. would hold its annual "Paint the Town" day. He invited
volunteers to participate in the event.
CVO'Connor invited residents to purchase a D.B. Community Foundation tile for
display at the new Community/Senior Center. In addition, the Foundation is having
a street sign sale. Take advantage of your opportunity to own one of these collector
items. The sale will take place on Saturday, May 17 at 1:00 p.m. in Sycamore
Canyon Park. All of the proceeds are used by the Foundation for the betterment of
D.B. The Foundation recently held a retreat with its grant writer. One of the projects
authorized by the Foundation is the Sycamore Canyon Trailhead project. The
Foundation is attempting to secure a grant to supplement the City's grant of
$118,000 for a total of $240,000 to complete the project. The Foundation committed
$25,000 toward securing the grant. She encouraged everyone to support the D.B.
Community Foundation. She asked that tonight's meeting be adjourned in memory
of the father of City employee Jim DeFriend. She offered condolences to him and
his family.
C/Chang said that D.B. is a great City with great events that indicate very supportive
residents, hard working staff members and a great Chamber of Commerce. For
example, the Easter Egg hunt was a great event attended by thousands of kids.
Within a couple of minutes 7-8,000 eggs were retrieved. Several residents including
Jack and Wanda Tanaka helped make this event possible. He thanked the
community for their participation. About 9,000 citizens attended the City's Birthday
Party, another great event enjoyed by all. Almost every booth sold out and some
went through several rounds of food. The dedicated staff did a wonderful job putting
this event together and making certain everything went off as planned. The
Chamber of Commerce had a wonderful Casino Night and helped raise money.
Today the Council joined with the seniors to celebrate Mothers' Day. With the award
MAY 6, 2003 PAGE 10 CITY COUNCIL
bestowed upon Diamond Ranch High School, D.B. now enjoys two very good high
schools. In addition, according to a local real estate broker, property values have
increased dramatically in the northern part of D.B.
MPT/Huff said that he did not vote against the Youth Master Plan tonight. He voted
no because he was frustrated since the City was over the budget it had previously
established. In addition, he was frustrated that the City did not explore other more
cost-effective ways to meet the needs of the City's youth. On April 21, he attended
a Four Corners meeting during which SCAG's Growth Visioning Group made its
presentation. The group has a bold way of thinking about how communities are
planned. Overall, the view is to look at how the state would look if city boundaries
were removed. SCAG will be holding workshops in different regions. He
encouraged his fellow Council Members to become involved in the process and
provide feedback from the outset. On April 23, he extended commendations on
behalf of the Council to outgoing Walnut Mayor Tony Cartagena. Tom Sykes is the
new Mayor. On April 24, most of the Council attended the Volunteer Recognition
dinner. On April 25, he attended a Foothill Transit meeting. On April 26, he
attended the Chamber's Casino Night and on April 27, the City Birthday Party. On
April 28, he attended the Alameda Corridor East meeting. The Nogales project is
moving forward. Temple Ave. is a diversion and most of the agreements are in
place for acquisition of CalPoly property. The project is scheduled to lose about
$60-70 million that would impact three intersections including Brea Canyon Rd. The
COG is looking to reprioritize funds. On April 30, he attended the Habitat for
Humanity banquet. Many cities, including Pomona, have active chapters. Many
throwaway items are retrieved by Waste Management and donated to Habitat for
Humanity. On May 1St , he, C/Chang, Friends of the Library and staff members
traveled to view the library in Calabasas. It was a very encouraging trip and the
information will be shared with the other Council Members in the near future. On
May 5, he attended the COG's President's Council in the morning followed by a
Gold Line meeting. The Gold Line Authority turned the keys over to MTA on the
project taken over by COG. The project was built on time and on budget. MTA will
be testing the system at length before they run it because it will cost money to
operate. There is also a desire to take it from the Sierra Madre terminus to
Claremont and possibly Montclair. He enjoyed the senior's Mothers' Day luncheon
and wished everyone a Happy Mothers Day.
M/Herrera said it is apparent that Council Members work diligently on behalf of the
community. The best and biggest event was the City's Birthday Party. It was a
wonderful event — the weather was wonderful and all day long people commented
to her what a wonderfully organized event it was. It was a better event than people
had ever seen witnessed by the number of attendees. The variety of entertainment
and organization was bigger and better than ever before. This year, there were still
a lot of people enjoying the camaraderie and music. She thanked staff, C/O'Connor,
C/Zirbes and residents who came together to make the event very special.
MAY 6, 2003 PAGE 11 CITY COUNCIL
10. ADJOURNMENT: There being no further business to discuss,
M/Herrera adjourned the meeting at 8:37 p.m. to Tuesday, May 13, 2003 at 4:30
p.m. in memory of Joseph DeFriend, father of City staff member Jim DeFriend.
LYNDA BURGESS, CITY CLERK
ATTEST:
CAROL HERRERA, MAYOR
Agenda No. 6.2.1
MINUTES OF THE CITY OF DIAMOND BAR
REGULAR MEETING OF THE PLANNING COMMISSION
MARCH 25, 2003
CALL TO ORDER:
Chairman Ruzicka called the meeting to order at 7:00 p.m. in the South Coast Air Quality
Management/Government Center Auditorium, 21865 East Copley Drive, Diamond Bar,
California 91765.
PLEDGE OF ALLEGIANCE:
Chairman Ruzicka led the pledge of allegiance.
2.
ROLL CALL:
Present: Chairman Joe Ruzicka, Vice Chairman Steve Tye, and
Commissioners Steve Nelson, Dan Nolan and Jack Tanaka.
Also Present: James DeStefano; Deputy City Manager, Ann Lungu,
Associate Planner, Linda Smith, Development Services
Assistant, and Stella Marquez, Administrative Assistant.
REORGANIZATION OF THE PLANNING COMMISSION — Selection of Chairman
and Vice -Chairman.
Deputy City Manager James DeStefano opened nominations for Chairman of the
Planning Commission for the term of one year through March 2004.
Commissioner Nelson nominated Commissioner Tye to serve as Chairman of the
Planning Commission. Commissioner N :an seconded the nomination. There
being no other nominations offered, Secretary DeStefano closed the nominations.
Commissioner Steve Tye was selected to serve as Chairman of the Planning
Commission by majority Roll Call vote as follows:
AYES: COMMISSIONERS:
NOES: COMMISSIONERS:
ABSTAIN: COMMISSIONERS:
ABSENT: COMMISSIONERS:
Nelson, Nolan, Ruzicka, Tanaka
None
Tye
None
Chair/Tye opened nominations for Vice Chairman of the Planning Commission.
March 2;5, 2003 Page 2 PLANNING COMMISSION
Commissioner Ruzicka nominated Commissioner Nolan to serve as Vice -Chairman.
Commissioner Tanaka seconded the nomination. There were no other nominations
offered. Commissioner Dan Nolan was selected to serve as Vice -Chairman of the
Planning Commission by Unanimous Roll Call vote as follows:
AYES: COMMISSIONERS: Ruzicka, Tanaka, Nelson, Nolan, Chair/Tye
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: None
Cha.ir/Tye presented a service plaque to outgoing Chairman Ruzicka and thanked
him for his leadership and character during his service as Planning Commission
Chairman.
DCM/DeStefano reported on the plethora of projects considered and approved by
the Planning Commission during Chairman Ruzicka's tenure. These projects
included Development Code amendments approving three cyber cafes internet
gaming, Diamond Bar Honda expansion project, the K-Mart/Diamond Bar Village
zone change, Parcel Map for the Best Western Hotel, South Coast Cabinet
industrial building/office building, as well as the Global Mission and Extended -Stay
America project.
Chair/Ruzicka commented that after attending the Planning Institute and discussing
staffs with many planning commissioners across the state how much more he
appreciates his staff's efforts.
3. MATTERS FROM THE AUDiEtiCE/pUEi- COMMENTS:
None Offered.
4. APPROVAL OF AGENDA: As presented.
5. CONSENT CALENDAR:
5.1 Minutes of Regular Meeting of February 25, 2003.
C/Ruzicka moved, C/Nelson seconded, to approve the February 25, 2003,
minutes as presented. Without objection, the motion was so ordered.
6. PUBLIC HEARING(S): None
7• OLD BUSINESS: None
10
March 25, 2003 Page 3 PLANNING COMMISSION
8. NE:W BUSINESS: None
9. PLANNING COMMISSION COMMENTS: VC/Nolan said he enjoyed the
Planners Seminar in San Diego. As a result, he believed that the relationship
among Commissioners as well as, the professionalism of the Diamond Bar staff is
outstanding. He thanked staff for their support to the Commission and
congratulated outgoing Chairman Ruzicka on his service to the Commission.
C/Nelson looked forward to working with the Planning Commission and new
leadership in the coming year.
C/Tanaka thanked staff and his fellow Commissioners for their support. He too
acknowledged the outstanding cooperation amongst staff and Commissioners which
apparently is not found in other cities throughout the state. He thanked outgoing
Chairman Ruzicka for his service during the past year.
Chair/Tye agreed with comments from his fellow Commissioners. He also met with
other city commissioners who were involved in contentious commissions and cities.
It is a pleasure for him to serve with his fellow commissioners.
C/Ruzicka has served on the Planning Commission for eight years and this is the
best Commission. He felt like a sparrow amongst eagles. The current
Commissioners are hardworking and knowledgeable and he is very proud to servenk
with them. He thanked staff for their service to him and asked that they please tha
Council for sponsoring their attendance at the San Diego conference.
conference was difficult and hard work. There were some very tough sessionThe
s at the
conference and it became appare-it to hin, : a vivid way as to how much contention
there is on commissions around the state and between commissions and staff. It
was a real eye-opener and he was very pleased to be able to attend. He hopes the
Council continues to help the Commissioners by sponsoring them to attend these
conferences. He was very pleased to have four out of five Commissioners attend
and wished it could have been all five in attendance so that the Commissi
have the common experience in facing future projects. oners
INFORMATIONAL ITEMS: DCM/DeStefano agreed that the conference was
outstanding. Staff collected information from several seminars and is putting
together a binder that can be shared by the Commissioners and Council Members.
He pointed out that the League has additional session information on its web site.
Chair/Tye encouraged participation in Sunday's Friends of the Library Wine Soiree.
March 25, 2003 Page 4
11. SCHEDULE OF FUTURE EVENTS:
As presented in the agenda.
ADJOURNMENT:
PLANNING COMMISSION
There being no further business to come before the Planning Commission, Chairman Tye
adjourned the meeting at 7:15 p.m.
Att s\_,L �---"
Chairman Steve Tyle
He, pectfully Submitted,
Jaynes DeStef o
Deputy City Ma ager
Agenda No. 6.2.2
MINUTES OF THE CITY OF DIAMOND BAR
REGULAR MEETING OF THE PLANNING COMMISSION
APRIL 22, 2003
CALL TO ORDER:
Vice Chairman Nolan called the meeting to order at 7:01 p.m. in the South Coast Air Qualit\
Man agement/Government Center Auditorium, 21865 East Copley Drive, Diamond Bar. California
91765.
PLEDGE OF ALLEGIANCE:
Commissioner Tanaka led the pledge of allegiance.
1. ROLL CALL:
Present: Vice -Chairman Dan Nolan, and Commissioners Steve Nelson, Joe
Ruzicka and Jack Tanaka.
Chairman Steve Tye was excused.
Also Present: James DeStefano, Deputy City Manager, Ann Lungu, Associate
Planner, Linda Smith, Development Services Assistant. and Stella
Marquez. Administrative Assistant.
2. MATTERS FROM THE AUDIENCEIPUBLIC COMMENTS:
None Offered.
. 1PPR O1 AL OF AGENDA:
As presented.
4. ")NSEN'T CALENDAR:
4.1 Minutes of Regular Meeting of March 25, 2003.
C/Ruzicka moved. C/Tanaka seconded, to approve the March 25, 2003, minutes as
rresented. Without objection. the motion was so ordered with Chair/Tye being
ahsent.
OLD BUSINESS: None.
6.
NE«V BUSINESS:
None.
APRIL 22, 2003 Page 2 PLANNING COMMISSION
7. PUBLIC HEARING(S):
7.1 Development Review 2002-34 (pursuant to Code Section 22.48.020) is a request to
construct a 31,050 square foot single -story building to be utilized for medical
services-clinic/labs on a vacant lot in the Gateway Corporate Center.
PROJECT ADDRESS: 1336 Bridge Gate Drive (Lot 18, Tract 39679)
Diamond Bar, CA 91765
PROPERTY OWNER: kaiser Foundation Health Plan, Inc.
393 W. Walnut Street
Pasadena, CA 91188
APPLICANT: Nancy Burke
393 W. Walnut Street
Pasadena, CA 91188
DC,%I/DeStefano reported that staff was prepared to move forward with i
presentation this evening in response to the advertised public hearing. Howeverts
, the
project was rejected by the Gateway Corporate Center Architectural Review
Commission. Asa result, the applicant requested that the public hearing be delayed
for n% o months. Staff proposes that the public hearing be continued to May 27, 2003,
to review the status of the project.
�'C'Nolan opened the public hearing.
fhcrc tk as no one present who wished to ;peak on this matter.
C'Ruzicka moved. C/Nelson seconded, to continue the public hearing for
Dc\ clopment Review 2002-34 to May 27, 2003. Moti
Roll Call %ote: on carried by the following
-AYES: COMMISSIONERS: Ruzicka, Nelson, Tanaka,
DOES COMMISSIONERS:
ABSENT: COMMISSIONERS: None VC/Nolan
Chair/Tye
Yi. PLA NN1.\ (; COMMISSION COMMENTS: C/Tanaka stated that the City and Diamond
Bar- Breakfast Lions Club recently completed their very successful 20`h annual Easter Egg
Hunt and Pancake Breakfast.
APRIL 22, 2003 Page 3 PLANNING COMMISSION
VC'/Nolan reminded Commissioners and audience members that the Diamond Bar BirthdaN
Celebration would take place this Sunday at Pantera Park beginning at 12:00 noon.
9• INFORMATIONAL ITEMS: DCM/DeStefano reported that the Extended-Star America
Hotel project was sent to Council for a public hearing on April 1 and was continued to
April 15 at the request of the applicant. On the moming
of ed
an additional extension of time to the City Council's meeting oflMay 6e Asotf cant veste daN,requesAl
Anz, project director, reported to him that the project is definitely ago. In genera],
comments from Council were similar to the Planning Commission questions and concerns.
10. SCHEDULE OF FUTURE EVENTS:
As presented in the agenda.
ADJOURNMENT:
There Nein« no further business to come before the Planning Commission, V
udloumed the meeting at 7:11 p.m. ice Chairman Nolan
Respectfully Submitted,
James DeStefano
Deputy City Manager
����' Chairn;an Dan Vvulan
CITY OF DIAMOND BAR Agenda No. 6.3
MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION
MARCH 13, 2003
CALL TO ORDER:
Chairman Virginkar called the meeting to order at 7:10 p.m. in the South Coast Air Quality
Management/Government Center Hearing Board Room, 21865 E. Copley Drive, Diamond
Bar, California 91765.
PLEDGE OF ALLEGIANCE:
Commissioner Kashyap led the Pledge of Allegiance.
ROLL CALL:
Present: Chairman Virginkar, Vice Chairman Morris, and Commissioners
Kashyap, Pincher and Torng.
Also Present: David Liu, Public Works Director, Fred Alamolhoda, Senior Engineer;
Sharon Gomez, Management Analyst; John Ilasin, Assistant Engineer, Debbie Gonzales,
Administrative Assistant and Deputy Diane Dodd.
REORGANIZATION OF THE TRAFFIC AND TRANSPORTATION COMMISSION
Chair/Virginkar nominated VC/Morris to serve as Chairman for the ensuing term.
C/Pincher seconded the nomination. There were no other nominations offered.
Upon Roll Call vote, VC/Morris was unanimously elected to serve as Chairman of
the Traffic and Transportation Commission
Chair/Morris thanked Chair/Virginkar for his thoughtful leadership and service to
the Commission.
C/Torng nominated C/Pincher to serve as Vice -Chairman of the Traffic and
Transportation Commission. C/Kashyap seconded the nomination. There were no
other nominations offered. Upon Roll Call vote, C/Pincher was unanimously
elected to serve as Vice -Chairman of the Traffic and Transportation Commission.
II. APPROVAL OF MINUTES:
A. Minutes of January 9, 2003.
PWD/Liu explained that the January 9 minutes were revised from verbatim
to action minutes.
VC/Pincher moved, C/Virginkar seconded, to approve the revised January
9, 2003 minutes as presented. Without objection, the motion was so
ordered.
MARCH 13, 2003 PAGE 2 T&T COMMISSION
E3. Minutes of February 13, 2003.
CNirginkar moved, C/Torng seconded, to approve the minutes of February
13, 2003 as presented. Without objection, the motion was so ordered.
III. COMMISSION COMMENTS: VC/Pincher thanked Chair/Virginkar for his
leadership and polite decorum during his tenure as Vice Chairman. She learned a
great deal from him during the past year.
C/Kashyap thanked CNirginkar for his leadership as Chairman of the Traffic and
Transportation Commission.
CNirginkar stated that earlier this week he rode to the airport in a yellow cab. As it
Happens, the cab driver was a former dispatcher for the City's Dial -a -ride program
for six years. The driver said that the D.B. program is one of the best in which he
has participated and very much appreciated by the participants.
IV. PUBLIC COMMENTS: Yancy Yap, 449 N. Prospectors Road,
complained about the speeding vehicles on his street. In addition, it presents a
safety hazard to young people crossing the street in order to get to school.
Placement of the radar trailer helped but once it leaves the area drivers speed up
and down the street. He asked the Commission to consider placing speed humps
on his street.
Chair/Morris explained to Mr. Yap that there is currently a moratorium on speed
humps. The City Council will reconsider the issue in the near future. He further
explained that the radar trailer is scheduled to be back in his area two weeks from
today. Deputy Dodd has noted the concern and will speak with her colleagues
regarding this matter. He thanked Mr. Yap for voicing his concerns and asked him
to pass along any vehicle license numbers of offenders to Deputy Dodd.
PWD/Liu reported that the stretch of Prospectors Road referred to by the speaker
has been identified in the current CIP program. The City is looking to resurface the
roadway and incorporate traffic calming devices. Staff has been holding a series
of neighborhood meetings to discuss these mitigation efforts and PWD/Liu
encouraged Mr. Yap to attend and invite his neighbors to attend as well.
Deputy Dodd said that when she was conducting a speed survey on Prospectors
Road she noticed that vehicles were traveling faster than they should be traveling.
As a result, she requested that Deputy Castro monitor the area in his free time. As
of yesterday, Deputy Castro had written 11 speeding citations. She believed the
area was used as a cut -through from the freeway to Golden Springs Drive.
V. CONSENT CALENDAR: None
MARCH 13, 2003 PAGE 3 T&T COMMISSION
Vi. ITEMS FROM STAFF
A. Traffic Enforcement Update — Report by Deputy Dodd - Received and filed
on the following items:
1. Citations: February 2003
Deputy Dodd reported that the majority of the high number (1557) of
citations were a result of enforcement of street sweeping.
2. Collisions: February 2003
Deputy Dodd reported that collisions were up as a result of significant
rainfall and wet conditions.
3. Radar Trailer Development
4. Results of Traffic Operations
5. Future Deployment of the Radar Trailer
CNirginkar thanked the Sheriff's Department for their good work on behalf
of the City.
PWD/Liu explained that the increase in citations during the month of
January was due in part to the fact that during January street sweeping was
increased from bi-weekly to weekly.
VII. OLD BUSINESS: None
VIII. NEW BUSINESS:
A. Traffic Concerns on Armitos Place.
Chair/Morris explained that this item came to the Commission as a result of
a concern from a resident living on Fern Place who is not present this
evening.
MA/Gomez presented staff's report. Staff recommends that the Traffic and
Transportation Commission concur with staff to deny installation of multi -
way stop signs at the intersection of Armitos Place and Fern Place.
CNirginkar noted that there is a visibility obstruction at the intersection.
According to the traffic study the majority of cars travel at speed in excess
of 35 mph. He felt that although the vehicle volume might not warrant stop
signs, the overall safety in the area should be considered and that
MARCH 13, 2003 PAGE 4 T&T COMMISSION
installation of the flashing beacon and multi -way stop signs would divide the
entire stretch into three parts and help slow the traffic.
VC/Pincher said she drove the area and found it difficult to access Armitos
Place from Fern Place because it was difficult to see the oncoming downhill
traffic and that it was very close to Golden Springs Drive and the fire station.
She suggested "watch for cross traffic or watch downhill speed" because it
felt unsafe to pull out onto Armitos Place from Fern Place.
Chair/Morris noted that between Fern Place and Carpio there are no homes
fronting Armitos. He agreed that there is a slight obstruction and
recommended that the homeowners on the uphill side of Fern Place be
asked to trim back the shrubbery or replace it with ground cover to increase
visibility. He further recommended that the Commission wait to see how
successful the beacon is at deterring traffic. He believed that installation of
any traffic mitigation at that corner could adversely impact the fire station.
C/Kashyap concurred with C/Virginkar that there should be some mitigating
action taken at the site. He did not know if multi -way stop signs would
provide the answer.
CNirginkar agreed that the Commission should postpone this matter to see
if the flashing beacon mitigates the concern.
CNirginkar moved, VC/Pincher seconded, to concur with staff's
recommendation to deny installation of multi -way stop signs at the
intersection of Armitos Place and Fern Place. Further, staff is directed to
look into placement of warning signs and monitor the area for six months
following installation of the flashing beacon and report back to the
Commission on its degree of success or failure. Motion carried by the
following Roll Call vote:
AYES: COMMISSIONERS: Kashyap, Pincher, Torng,
VC/Morris, Chair/Virginkar
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: None
IX. STATUS OF PREVIOUS ACTION ITEMS: PWD/Liu reported that at it's March
4. meeting the City Council approved the Commission's recommendation to install
multi -way stop signs on Lemon Avenue and Willow Bud Drive. Staff ordered the
signs and the installation should take place within a month. On March 18 the City
Council will consider the following three items from Public Works: 1) The proposed
traffic signal modification on Grand Avenue at Shotgun at "The Country Estates"
ingress/egress and the new Community/Senior Center main entrance; 2) approval
of design and construction for Area 5 slurry seal program and 3) additional signage
for the City's street sweeping program.
MARCH 13, 2003 PAGE 5 T&T COMMISSION
X. ITEMS FROM COMMISSIONERS: Chair/Morris congratulated staff for being
ahead of schedule on residential street name sign replacement.
XI. INFORMATIONAL ITEMS:
A. Clear Creek Canyon/Diamond Bar Boulevard
PWD/Liu reported that in accordance with the Commission's
recommendation for staff to consider a new circulation pattern from the
Ralph's Center onto Clear Creek Drive, staff intends to discuss the matter
with the City's planning consultant and the center's owner about
forthcoming plans and possibilities.
Chair/Morris felt there was room next to Great Western Bank for a driveway.
If that did not happen, the area between Big Lots and Ralph's could allow
turns into the center with modification to eliminate traffic across Diamond
Bar Boulevard.
B. School Safety Study
MA/Gomez reported that at the end of January and February staff met with
Diamond Bar High School and school district members to discuss the traffic
circulation and devised a plan to mitigate current traffic problems. This week
staff approved an agreement with the traffic engineer to conduct traffic
studies based on the proposed plan and bring back his recommendation for
mitigation of traffic circulation for approval by all parties. The engineer will
also look at two traffic signal modifications, one at Evergreen Springs
Drive/Pathfinder Road and the other side of Fern Hollow/Brea Canyon
Rd/Pathfinder Rd. Council agreed not to approve the traffic signals until the
overall traffic circulation plan was developed.
C/Torng felt the traffic signal installation should proceed as quickly as
possible for safety reasons. C/Torng conveyed a resident's concern that
when the City conducts its study it should consider placing "No U-turn" signs
on both Fern Hollow Drive and Evergreen Springs Drive.
C. Request for Parking on Brea Canyon Road by Good Time Donut Shop
MA/Gomez reported that at the Commission's request, staff spoke with the
donut shop owner and their spokesperson. As a result, staff ordered special
signage for placement on Brea Canyon Road that allows one-hour parking
between 6:00 a.m. and 2:00 p.m. for about 60 feet of curb. The signage
includes "No Parking between 2:00 p.m. and 6:00 a.m." The donut shop
owners are happy with the solution and the signs should be installed within
the next two weeks.
MARCH 13, 2003 PAGE 6
D. Neighborhood Traffic Management Program
T&T COMMISSION
PWD/Liu stated that prior to tonight's meeting staff distributed six sets of
proposals along with the original RFP's to VC/Pincher and C/Kashyap for
their review and recommendation. Staff proposes to interview three or four
consultants. State law requires the City to select consultants based upon
qualifications. Fee is a consideration but not the criteria.
SE/ Alamolhoda asked VC/Pincher and C/Kashyap to have their evaluations
to staff no later than March 31 so that staff could schedule interviews for the
week of April 7. Staff proposes to forward its recommendation to Council on
Tuesday, April 15. He asked to meet with VC/Pincher and C/Kashyap on
April 2 at 4:00 p.m.
E. Citywide Traffic Signal Timing Plan
SE/Alamolhoda stated that the citywide traffic signal timing plan is ahead of
schedule. He and PWD/Liu met with CalTrans recently and learned that the
SR 57/60 HOV direct connector project was slated to begin shortly. Since
the project affects traffic flow in Diamond Bar, staff and the traffic engineer
asked CalTrans to modify the timing. As a result, commencement of the
project has been pushed forward to May. CalTrans and the City's consultant
will continue to work out the details.
C/Kashyap recommended that traffic enforcement officers be kept apprised
of project details and determine what fines should be imposed for
individuals who break the law within the construction zone.
Chair/Morris asked staff to reconsider how informational items are imparted to the
Commissioners since they appear to consume the majority of the agenda. Perhaps
they should be presented in written form as well as verbally.
PWD/Liu asked for the Commissioner's support in seeking federal grant money for
the Grand Avenue Beautification Project. If the Commission concurs, the Chair
would be asked to sign a letter of support at the end of tonight's meeting.
PWD/Liu explained that the purpose of the informational items is to update the
Commission. In response to Chair/Morris's request, staff will attempt to provide
more detailed information on pertinent items in the future.
XII. SCHEDULE OF FUTURE CITY EVENTS — as agendized.
MARCH '13,2003 PAGE 7
T&T COMMISSION
ADJOURNMENT: There being no further business to come before the Traffic and
Transportation Commission, Chairman Morris adjourned the meeting at 8:57 p.m.
Respectfully,
/s/ David G. Li
David G. Liu, Secretary
Attest:
/s/ Roland Mnrri c
Chairman Roland Morris
Agenda # 6.5
Meeting Date: May 20, 2003
CITY COUNCIL AGENDA REPORT
�4(.URM)RaT�9
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: Approve request by Jenkins & Hogin, LLP to increase the hourly rates for City Attorney
services
RECOMMENDATION:
The City Council Finance Subcommittee recommends the City Council approve a request by Jenkins
& Hogin, LLP to increase the hourly rate for general legal services from $135 to $150 per hour,
increase the hourly rate for litigation services from $175 to $195 per hour
FISCAL IMPACT:
There are sufficient funds in the current budget for the proposed rate adjustment. The future
budgetary implication is unknown as the need for City Attorney and litigation services varies
depending upon the specific needs of the City. However the City has consistently budgeted an
appropriation sufficient to cover this increase. Therefore, it is anticipated that the proposed rate
adjustment would not increase the City's budget in future years.
BACKGROUND:
City Attorney Mike Jenkins has provided service to the City since 1995. At that time he was with the
law firm of Richards, Watson & Gershon. In March 2001, Mr. Jenkins left Richards, Watson &
Gershon for Jenkins & Hogin, LLP. At that time the City approved a contract with Jenkins & Hogin,
LLP to retain the services of Mike Jenkins as City Attorney.
DISCUSSION:
Since 1995 the hourly rate for attorney services has remained at $135 per hour and $175 per hour for
litigation services. The City Attorney is requesting an increase in the hourly rate for general legal
services to $150 per hour and $195 per hour for litigation services. The current contract between the
City and Jenkins & Hogin, LLP provides that the hourly rate may be adjusted without amendment to
the agreement.
The City Council Finance Subcommittee met and reviewed the request by the City Attorney. The
Subcommittee recommends the City Council approve the increase to the hourly rates. tn-add4+e44-,
City staff concurs with the recommendation of the City Council Finance Subcommittee. Mr. Jenkins
provides the City with excellent legal services. He is a recognized expert in municipal law and is very
responsive to the needs of the City.
Attorney servlices are considered professional services and, as such, are exempt from any formal bid
requirements. Although the City did not solicit bids from other attorney firms, it should be noted that
the proposed hourly rates are significantly lower than the hourly rates charged by other attorneys
engaged by the City.
This issue was also discussed with the City Council in closed session on May 6, 2003.
Prepared by:
Deputy City Manager
Agenda # 6.5
Meeting Date: May 20. 2003
CITY COUNCIL Y AGENDA REPORT
� NGiKrcx��
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: Approve request by Jenkins & Hogin, LLP to increase the hourly rates for City Attorney
services
RECOMMENDATION:
The City Council Finance Subcommittee recommends the City Council approve a request by Jenkins
& Hogin, LLP to increase the hourly rate for general legal services from $135 to $150 per hour,
increase the hourly rate for litigation services from $175 to $195 per hour and include a cost -of -living
increase annually thereafter.
FISCAL IMPACT:
There are sufficient funds in the current budget for the proposed rate adjustment. The future
budgetary implication is unknown as the need for City Attorney and litigation services varies
depending upon the specific needs of the City. However the City has consistently budgeted an
appropriation sufficient to cover this increase. Therefore, it is anticipated that the proposed rate
adjustment would not increase the City's budget in future years.
BACKGROUND:
City Attorney Mike Jenkins has provided service to the City since 1995. At that time he was with the
law firm of Richards, Watson & Gershon. In March 2001, Mr. Jenkins left Richards, Watson &
Gershon for Jenkins & Hogin, LLP. At that time the City approved a contract with Jenkins & Hogin,
LLP to retain the services of Mike Jenkins as City Attorney.
DISCUSSION:
Since 1995 the hourly rate for attorney services has remained at $135 per hour and $175 per hour for
litigation services. The City Attorney is requesting an increase in the hourly rate for general legal
services to $150 per hour and $195 per hour for litigation services. The current contract between the
City and Jenkins & Hogin, LLP provides that the hourly rate may be adjusted without amendment to
the agreement.
The City Council Finance Subcommittee met and reviewed the request by the City Attorney. The
Subcommittee irecommends the City Council approve the increase to the hourly rates. In addition,
the Subcommittee recommends an annual cost -of -living increase to the hourly rates which will be tied
to the annual) cost -of -living increase afforded to City employees.
City staff concurs with the recommendation of the City Council Finance Subcommittee. Mr. Jenkins
provides the City with excellent legal services. He is a recognized expert in municipal law and is very
responsive to the needs of the City.
Attorney services are considered professional services and, as such, are exempt from any formal bid
requirements. Although the City did not solicit bids from other attorney firms, it should be noted that
the proposed hourly rates are significantly lower than the hourly rates charged by other attorneys
engaged by the City.
This issue was also discussed with the City Council in closed session on May 6, 2003.
Prepared by:
r
Deputy )CitDyMQanage-r
Agenda# 6.6.1
Meeting Date: May 20, 2003
CITY COUNCIL AGENDA REPORT
��`�'�xeox�r•`�
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manag ra-6
TITLE: ADOPT RESOLUTION NO. 2003 -XX, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR TO DECLARE THE
CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR
LANDSCAPE DISTRICT NO. 38 AND DIRECT THE CITY CLERK TO
ADVERTISE THE PUBLIC HEARING BEFORE THE COUNCIL AT
THE JUNE 17, 2003 REGULAR MEETING.
RECOMMENDATION:
That the City Council approve the Engineer's Report, adopt the attached Resolution No.
2003 -XX, To Declare The City's Intention To Levy And Collect Assessments For Landscape
District No. 38 And Direct The City Clerk To Advertise The Public Hearing Before The
Council At The June 17, 2003 Regular Meeting.
FINANCIAL SUMMARY:
There will be no impact on the City's General Funds. As shown on the attached Engineer's
Report, the $265,440 of assessment generated by this District is proposed to pay for the
operation, maintenance cost, and Capital Improvements budgeted in special fund No. 138.
BACKGROUND/DISCUSSION:
The attached Engineer's Report for the City's Landscaping Assessment District Number 38,
which is prepared pursuant to provisions of the Landscaping and Lighting Act of 1972 of
Part 2 of Division 15 of the Streets and Highways Code of the State of California, includes
authority for the report, estimated costs of improvements, a diagram for the District and the
assessments.
The estimated number of parcels within the District is 17,696 parcels. The amount
assessed upon the lands within District Number 38 for Fiscal Year 2002-2003 was $15.00
per parcel. The amount to be assessed for Fiscal Year 2003-2004 is to remain at $15.00
per parcel. The assessments will be utilized towards the general maintenance of City's
medians and parkways.
The proposed assessment has been determined to be exempt from the provisions of
Proposition 218 as set forth in section 5 (a): Any assessment imposed exclusively to
finance the capital costs or maintenance and operation expenses for sidewalks, streets,
sewers, water, flood control drainage systems or vector control.
Prepared By:
David G. Liu/Sharon Gomez
REVIEWED BY:
Dav Ca. tu J' es DeSttnager
no
Director of Public Works Deputy City
Attachments: Resolution No. 2003 -XX
Engineer's Report
2
RESOLUTION NO. 2003---
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR APPROVING THE ENGINEER'S REPORT FILED PURSUANT TO
SECTION 22623 OF THE CALIFORNIA STREETS AND HIGHWAYS
CODE WITH RESPECT TO THE CITY OF DIAMOND BAR
ASSESSMENT DISTRICT NO. 38; AND DECLARING ITS INTENTION
TO LEVY AND COLLECT ASSESSMENTS FOR CERTAIN
LANDSCAPING MAINTENANCE WITHIN SAID DISTRICT FOR FISCAL
YEAR 2003-04; AND FIXING A TIME AND PLACE FOR A HEARING OF
OBJECTIONS THEREON.
A. RECITALS.
(i) Heretofore the City of Diamond Bar Assessment District No. 38 was created
pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§
22500, et. seq.).
(ii) The City Engineer has prepared, filed with the City Clerk and presented to
this Council a report relating to said assessment district pursuant to the provisions of
the California Streets and Highways Code § 22623.
(iii) All legal prerequisites to the adoption of this Resolution have occurred.
B. RESOLUTION.
NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby
find, determine and resolve as follows:
The Recitals, as set forth in Part A of this Resolution, are in all respects
true and correct.
2. The above-described report submitted by the City Engineer relating to City
of Diamond Bar Assessment District No. 38 is hereby approved as filed.
3.. This Council hereby declares its intention to levy and collect assessments
during fiscal year 2003-04 pursuant to Part 2 of Division 15 of the Streets and Highways
Code of the State of California, known as the "Landscaping and Lighting Act of 1972,"
within that area designated "City of Diamond Bar Assessment District No. 38," as
shown on Exhibit "A-1" attached hereto and incorporated herein by reference.
IN
4. A general description of the improvements proposed for the
aforementioned district is as follows:
The installation, maintenance and servicing of landscaping and any
facilities which are appurtenant thereto or which are necessary or convenient for
the maintenance and servicing thereof, including but not limited to, repair,
removal or replacement, grading, clearing, removal of debris, pruning,
fertilization, pest control and weed control, and the installation or construction of
-appurtenant facilities, including curbs, gutters, walls, sidewalks or paving, or
water, irrigation, drainage, or electrical facilities. Said installation, maintenance
and servicing of the landscaping and installation, maintenance and servicing of
related work shall be within the area of Assessment District No. 38 as shown on
E=xhibit "A-1." The location and type of improvement is shown on Exhibit "B-1 "
as attached hereto and incorporated herein by reference.
5. Reference is hereby made to the report of the City Engineer relating to the
said assessment district hereinabove approved. Said report is on file with the City Clerk
of the City of Diamond Bar and contains a full and detailed description of the
improvements, the boundaries of the assessment district and contains the proposed
assessments upon assessable lots and parcels of land within City of Diamond Bar
Assessment District No. 38 for fiscal year 2003-04. Said proposed assessment per lot
is the amount of $15.00, the same amount which was levied in fiscal year 2002-03.
6. This Council hereby fixes 7:00 p.m. on June 17. 2003 in the South Coast
Air Quallity Management District Auditorium, 21825 East Copley Drive, Diamond Bar,
California, as the time and place for a hearing before this Council on this question of the
levy of the proposed assessments on assessable lots with City of Diamond Bar
Assessment District No. 38 for fiscal year 2003-04 and hereby gives notice of said
hearing.
2
'7. The City Council hereby determines and declares that the proposed
assessments constitute a continuation of assessments existing on the effective date of
Article XIIID of the California Constitution, that the assessments are imposed
exclusively to finance the capital costs and maintenance and operation expenses for
streets and sidewalks and that the assessments are exempt from the requirements of
Article ,'KIIID, Section 4 of the California Constitution.
8. The City Clerk shall:
(a) Certify to the adoption of this Resolution; and
(b) Cause a true and correct copy of this Resolution to be published pursuant
to California Government Code § 6061.
PASSED, ADOPTED AND APPROVED this 201h day of May, 2003.
Carol Herrera
Mayor
3
I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify
that the foregoing Resolution was passed, approved and adopted at the regular
meeting of the City Council of the City of Diamond Bar held on the 20th day of May,
2003, by the following Roll Call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
Lynda Burgess, City Clerk
City of Diamond Bar
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LEGEND
ASSESSMENT DISTRICT BOUNDARY
i •PARKWAYS
AREAS TO BE MAINTAINED
MEDIANS:
`y `> A. A BAR BLVD.
G C
RANDND AVE.A
C- G
t r 1 u y ( C. GOLDEN SPRINCS
RD. (.
57 FWY OVERCROSSING
WEFT CJTY LIMITS
PARKWAYS:
D.
GRAND AVE. - SUMMIT RIDGE TO
} { \ DIAMOND BAR BLVD, NORTH SIDE
y� 1s-; —� ;` �� \ •'.' A F� Y �� TTT+ I E. TEMPLE - DIAMOND 84R BLVD, TO
GOLDEN SPRINGS RD, SOUTH SIDE
aoa �„}� I \ " % • .� ` r `J % L TOTAL AREA:
TURF 5.4 ACRES
GROUND COVER 0.83 ACRES
Sr\N EXHIBIT "B-1"
_:�•:. R
J,y ADDITIONAL ASSESSMENT DISTRICT N0.38
AREAS TD BE MAINTAINED
FISCAL YEAR 2003-04
for the
IA—
CITY
CITY OF DIAMOND BAR
ENGINEER'S REPORT
Update of
ASSESSMENT DISTRICT NO. 38
Fiscal Year 2003-04
CITY OF DIAMOND BAR
Preliminary: May 20, 2003
Prepared by:
GFB-FRIEDRICH & ASSOC., INC.
6529 Riverside Avenue, Suite 230
Riverside, CA 92506
TABLE OF CONTENTS
INTRODUCTION
BOUNDARIES OF DISTRICT
IMPROVEMENTS
Landscaping
FINANCIAL ANALYSIS
Revenue
Appropriations
METHOD OF APPORTIONMENT
ASSESSMENT
ASSESSMENT ROLL
Page
1
2
3
4
6
7
n
INTRODUCTION
Pursuant to the order of the City Council of the City of Diamond Bar, this report is prepared in
compliance with the requirements of Article 4, Chapter 1, Landscaping and Lighting Act of
1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California.
This report presents the engineering analysis for the 2003-04 Fiscal Year for the district known
as:
ASSESSMENT DISTRICT NO. 38
CITY OF DIAMOND BAR
(Hereinafter referred to as "District")
This District, by special benefit assessments, provides funding for the maintenance of
landscaped areas owned by the City of Diamond Bar which are located in public rights-of-way
within the City of Diamond Bar.
Section 22573, Landscaping and Lighting Act of 1972, requires assessments to be levied
according to benefit rather than according to assessed value. The section states:
"The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount among
all assessable lots or parcels in proportion to the estimated special benefits to be
received by each such lot or parcel from the improvements.
The determination of whether or not a lot or parcel will benefit from the improvements
shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with
Section 5000)) [of the Streets and Highways Code, State of California], "
As the assessments are levied on the basis of benefit, they are considered a user's fee, not a
tax, and, therefore, are not governed by Article XI1IA of the California Constitution.
Properties owned by public agencies, such as a city, county, state or the federal government,
are not assessable under pre -Prop 218 law.
Assessment District No. 38
Engineer's Report — FY 2003-2004
BOUNDARIES OF DISTRICT
The boundary of the District is completely within the City limits of the City of Diamond Bar
and is shown on the Assessment Diagram (on file in the office of the City Clerk at the City
Hall of Diamond Bar as Exhibit "A-1 "). All parcels of real property included within the
District are described in detail on maps on file in the Los Angeles County Assessor's office.
Assessment District No. 38 2
Engineer's Report — FY 2003-2004
IMPROVEMENTS
The facilities and items of servicing and maintenance included within the District are as
follows:
Landscaping
Servicing means the furnishing of water for the irrigation of any landscaping, the operation of
any fountains, or the maintenance of any other improvements.
Maintenance means the furnishing of services and materials for the ordinary and usual
maintenance, operation and servicing of any improvement, including:
1. Repair, removal or replacement of all or any part of any landscape improvement.
2. Providing for the life, growth, health and beauty of landscaping, including without
limitation, cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease
or injury.
3. The removal of trimmings, rubbish, debris and other solid waste.
Improvements to be serviced and maintained include, but are not limited to, median island and
parkway landscaping on major streets and thoroughfares in the City of Diamond Bar. Exhibit
"B-1," attached hereto, shows the location and extent of the landscaping improvements to be
maintained by the proceeds from this assessment district.
Assessment District No. 38 3
Engineer's Report — FY 2003-2004
FINANCIAL ANALYSIS
The estimated funding for maintenance and servicing of landscaping for the update of
Assessment District No. 38 for the 2003-04 Fiscal Year is as follows:
2003-04
Recommended Budget
Revenue:
Appropriation Fund Balance (from FY 2002-03) $ 136,855
Property Tax - Special Assessments 265,440
Interest Revenue 15,000
'TOTAL $ 417,295
Appropriations:
Personnel Services
Salaries
City Paid Benefits
Retirement
Worker's Compensation Expense
Short/Long Term Disability
Medicare Expense
Cafeteria Benefits
Operating Expenses
Advertising
Utilities
Maintenance -Grounds & Bldg
Professional Services
Contract Services
Capital Outlay
Capital Improvements
Transfer to CIP Fund
Reserve for Future Capital Improvements
TOTAL
Includes replacement of ten irrigation controllers/cabinet boxes @ $3,500/each.
Plans and Specifications
17,500
225
2,040
710
15
260
2,710
2,000
112,200
15,000
20,600
121,200
35,000
0
87,835
$ 417,295
Plans and specifications showing the general nature, location and extent of the proposed
improvements are on file in the office of the City Clerk and available for public inspection.
Assessment District No. 38 4
Engineer's Report — FY 2003-2004
METHOD OF APPORTIONMENT
The net amount to be assessed upon lands within the District in accordance with this report is
apportioned by a formula and method which fairly distributes the amount among all assessable
lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from
the improvements, namely the maintenance and servicing of public landscaping improvements
within such District. The maintenance and servicing of public landscaping improvements
installed and constructed in public places in the City of Diamond Bar provides a special benefit
which is received by each and every lot or parcel within the District, tending to enhance their
value.
The primary benefits of landscaping are as set forth below:
]Beautification of the streets which are used by all of the residents in Diamond Bar.
2. A sense of community pride resulting from well-maintained green spaces.
The enhancement of the value of property which results from the foregoing benefits.
Existing, land use information indicates that well over 90 percent of the parcels within the City
of Diamond Bar are residences. Because the special benefits derived apply equally to all
residents and parcels, it has been determined that all assessable parcels would receive the same
net assessment.
Assessment District No. 38 5
Engineer's Report — FY 2003-2004
ASSESSMENT
The amount to be assessed upon the lots and parcels within the District and the amount
apportioned to each assessable parcel within the District is shown in the table below.
Estimated Assessment Requirements: $265,440
Estimated Number of Parcels:
17,696
Estimated Assessment Per Parcel: $ 15.00
2002-03 Assessment Per Parcel:
2003-04 Assessment Per Parcel:
Difference:
Assessment District No. 38 6
Engineer's Report — FY 2003-2004
$ 15.00
$ 15.00
$ 0.00
ASSESSMENT ROLL
The individual 2003-04 assessments, tabulated by Assessor's parcel number, are shown on an
Assessment Roll on file in the Office of the City Clerk of the City of Diamond Bar as Exhibit
"C" and are made a part of this report by reference. (The Assessment Roll is not included in
this report due to its volume.)
Dated: . , 2003
GFB-FRIEDRICH & ASSOC., INC.
Assessment District No. 38
Engineer's Report — FY 2003-2004
EXHIBITS
SAN
ADDMONAL
AREAS TO BE MAINTAINED
T'
TUFF
1AT-
-A
AREAE.
SHEET I OF I SHEET
COUNTY
LEGEND
ASSESSMENT DISTRICT BOUNDARY
........ 1ED1111
k. "A"A""
TURF AREAS
AREAS TO BE MAINTAINED
MEDIANS:
A. DIAMOND BAR BLVD.
B. GRAND AVE
C. GOLDEN SPRINGS RD. (5) FWY OVERCROSSING
TO WEST CITY LIMITS
PARKWAYS:
D
GRAND AVE, - SUMMIT RIDGE TO
DIAMOND BAR BLVD., NORTH SIDE
E. TEMPLE _ DIAMONDBAR BLVD. TO
GOLDEN SPRINGS RD. SOUTH SIDE
TOTAL AREA:
TURF 5.4 ACRES
GROUND COVER 0.83 ACRES
EXHIBIT "B-1"
ASSESSMENT DISTRICT N0.38
FISCAL YEAR 2003-04
for the
CITY OF DIAMOND BAR
Agenda # 6.6. 2
Meeting Date: May 20, 2003
CITY COUNCIL `' AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Managca-( v
TITLE: ADOPT RESOLUTION NO. 2003 -XX, A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF DIAMOND BAR TO DECLARE
THE CITY'S INTENTION TO LEVY AND COLLECT
ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 39 AND
DIRECT THE CITY CLERK TO ADVERTISE THE PUBLIC
HEARING BEFORE THE COUNCIL AT THE JUNE 17, 2003
REGULAR MEETING
RECOMMENDATION:
That the City Council approve the Engineer's Report, adopt the attached Resolution No.
2003 -XX, To Declare The City's Intention To Levy And Collect Assessments For
Landscape District No. 39 And Direct The City Clerk To Advertise The Public Hearing
Before The Council At The June 17, 2003 Regular Meeting.
FINANCIAL SUMMARY:
There will be no impact on the City's General Funds. As shown on the attached
Engineer's Report, the $164,450 of assessment generated by this District is proposed to
pay for the operation, maintenance costs, and Capital Improvements budgeted in
special fund No. 139.
BACKGROUND/DISCUSSION:
The attached Engineer's Report for the City's Landscaping Assessment District Number
39, which is prepared pursuant to provisions of the Landscaping and Lighting Act of
1972 of Part 2 of Division 15 of the Streets and Highways Code of the State of
California, includes authority for the report, estimated costs of improvements, a diagram
for the District and the assessments.
The estimated number of parcels within the District is 1,265 parcels. The amount
assessed upon the lands within District Number 39 for Fiscal Year 2002-2003 was
$130.00 per parcel. The amount to be assessed for Fiscal Year 2003-2004 is to remain
at $1;;0.00 per parcel, The assessments will be utilized towards the general
maintenance of slopes, open space areas and the five (5) mini parks within District 39.
The proposed assessment has been determined to be exempt from the provisions of
Proposition 218 as set forth in section 5 (b): Any assessment imposed pursuant to a
petition signed by the persons owning all of the parcels subject to the assessment at the
time the assessment is initially imposed.
Prepared By:
David G. Liu/Sharon Gomez
REVIEWED BY:
D& Ca. riu
Director of Public Works
Attachments: Resolution No. 2003 -XX
Engineer's Report
1
Jdrhes DeSttnager
no
Deputy City
RESOLUTION NO. 2003-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR APPROVING THE ENGINEER'S REPORT FILED PURSUANT TO
SECTION 22623 OF THE CALIFORNIA STREETS AND HIGHWAYS
CODE WITH RESPECT TO THE CITY OF DIAMOND BAR
ASSESSMENT DISTRICT NO. 39; AND DECLARING ITS INTENTION
TO LEVY AND COLLECT ASSESSMENTS FOR CERTAIN
LANDSCAPING MAINTENANCE WITHIN SAID DISTRICT FOR FISCAL
YEAR 2003-04; AND FIXING A TIME AND PLACE FOR A HEARING OF
OBJECTIONS THEREON.
A. RECITALS.
(i) Heretofore the City of Diamond Bar Assessment District No. 39 was created
pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§
22500, iet. seq.).
(ii) The City Engineer has prepared, filed with the City Clerk and presented to
this Council a report relating to said assessment district pursuant to the provisions of
the California Streets and Highways Code § 22623.
(iii) No substantial changes in existing improvements are proposed for said
Assessment District No. 39.
(iv) All legal prerequisites to the adoption of this Resolution have occurred.
B. RESOLUTION.
NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby
find, determine and resolve as follows:
1. The Recitals, as set forth in Part A of this Resolution, are in all respects
true and correct.
2. The above-described report submitted by the City Engineer relating to City
of Diamond Bar Assessment District No. 39 is hereby approved as filed.
3. This Council hereby declares its intention to levy and collect assessments
during fiscal year 2003-04 pursuant to Part 2 of Division 15 of the Streets and Highways
Code of the State of California, known as the "Landscaping and Lighting Act of 1972,"
1
within that area designated "City of Diamond Bar Assessment District No. 39," as
shown on Exhibit "A-2" attached hereto and incorporated herein by reference.
4. A general description of the improvements proposed for the
aforementioned district is as follows:
The maintenance and servicing of landscaping and any facilities which are
appurtenant thereto or which are necessary or convenient for the maintenance
and servicing thereof, including but not limited to, repair, removal or replacement,
grading, clearing, removal of debris, pruning, fertilization, pest control and weed
control, and the installation or construction of appurtenant facilities, including
curbs, gutters, walls, sidewalks or paving, or water, irrigation, drainage, or
electrical facilities. Said maintenance and servicing of the landscaping and
installation, maintenance and servicing of related work shall be within the area of
Assessment District No. 39 as shown on Exhibit "A-2." The location and type of
improvement is shown on Exhibit "B-2," as attached hereto and incorporated
herein by reference."
5. Reference is hereby made to the report of the City Engineer relating to the
said assessment district hereinabove approved. Said report is on file with the City Clerk
of the City of Diamond Bar and contains a full and detailed description of the
improvements, the boundaries of the assessment district and contains the proposed
assessments upon assessable lots and parcels of land within City of Diamond Bar
Assessment District No. 39 for fiscal year 2003-04. Said proposed assessment per lot
is the amount of $130.00, the same amount which was levied in fiscal year 2002-03.
6.. This Council hereby fixes 7:00 p.m. on June 17. 2003 in the South Coast
Air Quality Management District Auditorium, 21825 East Copley Drive, Diamond Bar,
California, as the time and place for a hearing before this Council on this question of the
levy of the proposed assessments on assessable lots with City of Diamond Bar
to
Assessment District No. 39 for fiscal year 2003-04 and hereby gives notice of said
hearing.
7. The City Council hereby determines and declares that the proposed
assessments constitute a continuation of assessments existing on the effective date of
Article ;KIIID of the California Constitution, that the assessments are imposed pursuant
to a petition signed by the persons owning all of the parcels subject to the assessment
at the time the assessment was initially imposed and that the assessments are exempt
from the requirements of Article XIIID, Section 4 of the California Constitution.
8. The City Clerk shall:
(a) Certify to the adoption of this Resolution; and
(b) Cause a true and correct copy of this Resolution to be published pursuant to
California Government Code § 6061.
PASSED, ADOPTED AND APPROVED this 20th day of May, 2003.
L;aroi Herrera
Mayor
1, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify
that the foregoing Resolution was passed, approved and adopted at the regular
meeting of the City Council of the City of Diamond Bar held on the 20th day of May,
2003, by the following Roll Call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
Lynda Burgess, City Clerk
City of Diamond Bar
4
SHEET10FiSHEET
EXHIBIT "A-2"
ASSESSMENT DIAGRAM
ASSESSMENT DISTRICT N0.39
FISCAL YEAR 2003-04
for the
CITY OF DIAMOND BAR
SHEET 1 OF 1 SHEET
EXHIBIT "B-2"
ASSESSMENT DISTRICT N0.39
FISCAL YEAR 2003-04
for the
CITY OF DIAMOND BAR
ENGINEER'S REPORT
Update of
ASSESSMENT DISTRICT NO. 39
Fiscal Year 2003-04
CITY OF DIAMOND BAR
Preliminary: May 20, 2003
Prepared by:
GFB-FRIEDRICH & ASSOC., INC.
6529 Riverside Avenue, Suite 230
Riverside, CA 92506
TABLE OF CONTENTS
INTRODUCTION
BOUNDARIES OF DISTRICT
IMPROVEMENTS
Landscaping
FINANCIAL ANALYSIS
Revenue
Appropriations
METHOD OF APPORTIONMENT
Page
1
2
3
4
5
ASSESSMENT 6
INTRODUCTION
Pursuant to the order of the City Council of the City of Diamond Bar, this report is prepared in
compliance with the requirements of Article 4, Chapter 1, Landscaping and Lighting Act of
1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California.
This report presents the engineering analysis for the 2003-04 Fiscal Year for the district known
as:
ASSESSMENT DISTRICT NO. 39
CITY OF DIAMOND BAR
(Hereinafter referred to as "District")
This District, by special benefit assessments, provides funding for the maintenance of
landscaped areas owned by the City of Diamond Bar which are located in public rights-of-way
within the City of Diamond Bar.
Section 22573, Landscaping and Lighting Act of 1972, requires assessments to be levied
according to benefit rather than according to assessed value. The section states:
"The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount among
all assessable lots or parcels in proportion to the estimated special benefits to be
received by each such lot or parcel from the improvements.
The determination of whether or not a lot or parcel will benefit from the improvements
shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with
Section 5000)) [of the Streets and Highways Code, State of California]."
As the assessments are levied on the basis of benefit, they are considered a user's fee, not a
tax, and, therefore, are not governed by Article XIIIA of the California Constitution.
Properties owned by public agencies, such as a city, county, state or the federal government,
are not assessable under pre -Prop 218 law.
Assessment District No. 39
Engineer's Report — FY 2003-2004
BOUNDARIES OF DISTRICT
The boundary of the District is shown on the Assessment Diagram (on file in the office of the
City Clerk at the City Hall of Diamond Bar as Exhibit "A-2"). All parcels of real property
included within the District are described in detail on maps on file in the Los Angeles County
Assessor's office.
Assessment District No. 39
Engineer's Report — FY 2003-2004
IMPROVEMENTS
The facilities and items of servicing and maintenance included within the District are as
follows:
Landscaping
Servicing means the furnishing of water for the irrigation of any landscaping, the operation of
any fountains, or the maintenance of any other improvements.
Maintenance means the furnishing of services and materials for the ordinary and usual
maintenance, operation and servicing of any improvement, including:
1. Repair, removal or replacement of all or any part of any landscape improvement.
2. Providing for the life, growth, health and beauty of landscaping, including without
limitation, cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease
or injury.
3. The removal of trimmings, rubbish, debris and other solid waste.
The purpose of Assessment District No. 39 is for the maintenance and servicing of mini -parks,
slopes and open spaces within the District. Exhibit "B-2," attached hereto, shows the location
and extent of the landscaping improvements to be maintained by the proceeds from this
assessment district.
Assessment District No. 39
Engineer's Report — FY 2003-2004
FINANCIAL ANALYSIS
The estimated funding for maintenance and servicing of landscaping for the update of
Assessment District No. 39 for the 2003-04 Fiscal Year is as follows:
2003-04
Recommended Budget
Appropriation Fund Balance (from FY 2002-03) $ 206,855
Property Tax and Assessments 164,450
Interest Revenue 8,000
TOTAL $ 379,305
Appropriations:
Personal Services
Salaries
$ 17,475
City Paid Benefits
225
Retirement
2,040
Worker's Compensation Expense
710
Short/Long Term Disability
15
Medicare Expense
260
Cafeteria Benefits
2,735
Operating Expenses
Advertising
2,000
Utilities
61,160
Maintenance -Grounds & Bldg.
15,000
Professional Services
12,800
Contract Services
62,480
Capital Outlays
Miscellaneous Equipment*
33,300
Capital Improvements
0
Reserve for Future Capital Improvements
169,105
TOTAL $ 379,305
* Includes replacement of 10 irrigation controllerstcontroller boxes @ $3,300 each.
As funds become available, it is planned to update equipment in each of the district's mini -parks.
Assessment District No. 39 4
Engineer's Report — FY 2003-2004
Plans and Specifications
Plans and specifications showing the general nature, location and extent of any proposed
improvements are on file in the office of the City Clerk and available for public inspection.
Assessment District No. 39 5
Engineer's Report — FY 2003-2004
METHOD OF APPORTIONMENT
The net amount to be assessed upon lands within the District in accordance with this report is
apportioned by a formula and method which fairly distributes the amount among all assessable
lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from
the improvements, namely the maintenance and servicing of public landscaping improvements
within such District. The maintenance and servicing of public landscaping improvements
installed and constructed in public places in the City of Diamond Bar provides a special benefit
which is received by each and every lot or parcel within the District, tending to enhance their
value.
The primary benefits of landscaping are as set forth below:
1. Beautification of the streets which are used by all of the residents in Diamond Bar.
Public parks which can be utilized and enjoyed by all residents within the District.
A sense of community pride resulting from well-maintained green spaces.
4. 'The enhancement of the value of property which results from the foregoing benefits.
Existing; land use information indicates that all of the parcels within the District are residences.
Because: the special benefits derived apply equally to all residents and parcels, it has been
determined that all assessable parcels would receive the same net assessment.
Assessment District No. 39 6
Engineer's Report — FY 2003-2004
ASSESSMENT
The amount to be assessed upon the lots and parcels within the District and the amount
apportioned to each assessable parcel within the District is shown in the table below.
Estimated Assessment Requirements: $164,450
Estimated Number of Parcels: 1,265
Estimated Assessment Per Parcel: $ 130.00
2002-03 Assessment Per Parcel: $ 130.00
2003-04 Assessment Per Parcel: $ 130.00
Difference: $ 0.00
Assessment District No. 39
Engineer's Report — FY 2003-2004
ASSESSMENT ROLL
The individual 2003-04 assessments, tabulated by Assessor's parcel number, are shown on an
Assessment Roll on file in the Office of the City Clerk of the City of Diamond Bar as Exhibit
"C" and are made a part of this report by reference. (The Assessment Roll is not included in
this report due to its volume.)
Dated: , 2003
GFB-FRIEDRICH & ASSOC., INC.
Y
NO. 27861 N
/A41CH
Assessment District No. 39 $
Engineer's Report — FY 2003-2004
EXHIBITS
SHEET I OF I SHEET
EXHIBIT "A-2"
ASSESSMENT DIAGRAM
ASSESSMENT DISTRICT N0.39
FISCAL YEAR 2003-04
for the
CITY OF DIAMOND BAR
SHEET 1 OF 1 SHEET
EXHIBIT "B-2"
ASSESSMENT DISTRICT N0.39
FISCAL YEAR 2003-04
forthe
CITY OF DIAMOND BAR
Agenda # ti . h
Meeting Date: May 20, 2003
CI'T'Y COUNCIL AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Managa ftv
TITLE: ADOPT RESOLUTION NO. 2003 -XX, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR TO DECLARE THE
CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR
LANDSCAPE DISTRICT NO. 41 AND DIRECT THE CITY CLERK TO
ADVERTISE THE PUBLIC HEARING BEFORE THE COUNCIL AT
THE JUNE 17, 2003 REGULAR MEETING.
RECOMMENDATION:
That the City Council approve the Engineer's Report, adopt the attached Resolution No.
2003-X.X, To Declare The City's Intention To Levy And Collect Assessments For Landscape
District No. 41 And Direct The City Clerk To Advertise The Public Hearing Before The
Council At The June 17, 2003 Regular Meeting.
FINANCIAL SUMMARY:
There will be no impact on the City's General Funds. As shown on the attached Engineer's
Report, the $122,157 of assessment generated by this District is proposed to pay for the
operation, maintenance costs, and Capital Improvements budgeted in special fund No. 141.
BACKGROUND/DISCUSSION:
The attached Engineer's Report for the City's Landscaping Assessment District Number 41,
which is prepared pursuant to provisions of the Landscaping and Lighting Act of 1972 of
Part 2 of Division 15 of the Streets and Highways Code of the State of California, includes
authority for the report, estimated costs of improvements, a diagram for the District and the
assessments.
The estimated number of parcels within the District is 554 parcels. The amount assessed
upon the lands within District Number 41 for Fiscal Year 2002-2003 was $220.50 per parcel.
The amount to be assessed for Fiscal Year 2003-2004 is to remain at $220.50 per parcel.
The assessments will be utilized towards the general maintenance of mini parks, slopes,
and open space areas within District 41.
The proposed assessment has been determined to be exempt
Proposition 218 as set forth in section 5 (b): Any assessment
petition signed by the persons owning all of the parcels subject to
time the assessment is initially imposed.
Prepared By:
David Ci. Liu/Sharon Gomez
Ia: VANIW►i9 911 MA
X�
Da (a.
Director of Public Works
Attachments: Resolution No. 2003 -XX
Engineer's Report
from the provisions of
imposed pursuant to a
the assessment at the
Dieputy
es
DeSt fano
r
RESOLUTION NO. 2003-,
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR APPROVING THE ENGINEER'S REPORT FILED PURSUANT TO
SECTION 22623 OF THE CALIFORNIA STREETS AND HIGHWAYS
CODE WITH RESPECT TO THE CITY OF DIAMOND BAR
ASSESSMENT DISTRICT NO. 41; AND DECLARING ITS INTENTION
'TO LEVY AND COLLECT ASSESSMENTS FOR CERTAIN
(LANDSCAPING MAINTENANCE WITHIN SAID DISTRICT FOR FISCAL
'YEAR 2003-04; AND FIXING A TIME AND PLACE FOR A HEARING OF
OBJECTIONS THEREON.
A. RECITALS.
(i) Heretofore the City of Diamond Bar Assessment District No. 41 was created
pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§
22500, et. seq.).
(ii) The City Engineer has prepared, filed with the City Clerk and presented to
this Council a report relating to said assessment district pursuant to the provisions of
the California Streets and Highways Code § 22623.
(iii) No substantial changes in existing improvements are proposed for said
Assessment District No. 41.
(iv) All legal prerequisites to the adoption of this Resolution have occurred.
B. RESOLUTION.
NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby
find, determine and resolve as follows:
1. The Recitals as set forth in Part A of this Resolution, are in all respects
true and correct.
2. The above-described report submitted by the City Engineer relating to City
of Diarnond Bar Assessment District No. 41 is hereby approved as filed.
3. This Council hereby declares its intention to levy and collect assessments
during fiscal year 2003-04 pursuant to Part 2 of Division 15 of the Streets and Highways
Code of the State of California, known as the "Landscaping and Lighting Act of 1972,"
1
within that area designated "City of Diamond Bar Assessment District No. 41," as
shown on Exhibit "A-3" attached hereto and incorporated herein by reference.
44. A general description of the improvements proposed for the
aforementioned district is as follows:
The maintenance and servicing of landscaping and any facilities which are
appurtenant thereto or which are necessary or convenient for the maintenance
and servicing thereof, including but not limited to, repair, removal or replacement,
grading, clearing, removal of debris, pruning, fertilization, pest control and weed
control, and the installation or construction of appurtenant facilities, including
curbs, gutters, walls, sidewalks or paving, or water, irrigation, drainage, or
electrical facilities. Said maintenance and servicing of the landscaping and
installation, maintenance and servicing of related work shall be within the area of
,Assessment District No. 41 as shown on Exhibit "A-3." The location and type of
improvement is shown on Exhibit "B-3," as attached hereto and incorporated
herein by reference."
5. Reference is hereby made to the report of the City Engineer relating to the
said assessment district hereinabove approved. Said report is on file with the City Clerk
of the City of Diamond Bar and contains a full and detailed description of the
improvements, the boundaries of the assessment district and contains the proposed
assessments upon assessable lots and parcels of land within City of Diamond Bar
Assessment District No. 41 for fiscal year 2003-04. Said proposed assessment per lot
is the amount of $220.50, the same amount which was levied in fiscal year 2002-03.
6. This Council hereby fixes 7:00 p.m. on June 17, 2003 in the South Coast
Air Quality Management District Auditorium, 21825 East Copley Drive, Diamond Bar,
California, as the time and place for a hearing before this Council on this question of the
levy of the proposed assessments on assessable lots with City of Diamond Bar
E
Assessment District No. 41 for fiscal year 2003-04 and hereby gives notice of said
hearing.
7. The City Council hereby determines and declares that the proposed
assessments constitute a continuation of assessments existing on the effective date of
Article XIIID of the California Constitution, that the assessments are imposed pursuant
to a petition signed by the persons owning all of the parcels subject to the assessment
at the time the assessment was initially imposed and that the assessments are exempt
from the requirements of Article XIIID, Section 4 of the California Constitution.
8. The City Clerk shall:
(a) Certify to the adoption of this Resolution; and
(b) Cause a true and correct copy of this Resolution to be published
pursuant to California Government Code § 6061.
PASSED, ADOPTED AND APPROVED this 20th day of May, 2003.
Carol Herrera
Mayor
I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify
that the foregoing Resolution was passed, approved and adopted at the regular
meeting of the City Council of the City of Diamond Bar held on the 20th day of May,
2003, by the following Roll Call vote:
AYES:
COUNCIL MEMBERS:
NOES:
COUNCIL MEMBERS:
ABSENT:
COUNCIL MEMBERS:
ABSTAINED:
COUNCIL MEMBERS:
ATTEST:
Lynda Burgess, City Clerk
City of Diamond Bar
An
SHEET 1 OF 1 SHEET
EXHIBIT "A-3"
ASSESSMENT DIAGRAM
ASSESSMENT DISTRICT N0.41
FISCAL YEAR 2003-04
for the
CITY OF DIAMOND BAR
..
ROFB
THE ASSESSMENT NUMBED FOR EACI LOT OR
AACEL iy THE
DISTRICT IS THE ASSESSOR'S PARCEL NUMBERAS ASSIGNED BY THF
COUNTY OF LOS ANGELES ASSEBSOB'S OFFICE
rvEE ANC DIMENSIONS FOR EACH LOT OR PAPCEI OF LANG WITHIN
THIS DISTRICT ARE III ON THE ASSESBOF'S FAPCEL MATS OHNLE IN
TME OFFICE OF TIE LOS +FIGELES COUNTY ASSESSOR.
'BASE ENR LDOBTESY OF
TIIE C.T'Y OF uAYno BAR
Aaa .aB .YR.Bm-
FILED IN THE OFFICE OF THE CRY CLERF OF THE CITY OF DIAMOND
BAR, COUNTY OF LOS ANGELES. STATE OF CALIFDRNIA THIS
DAY DF 20_
CITY CLERKOF THE
CITY OF DIAMOND BAR
FILED INTHE OFFICE OF THE COUNTY AUDITOR, COUI OF LOS
ANGELES, STATE OF CAl1FORNIA, THIS _ DAY OF
20_
CITY C -ER, OF THE
CITY OF DIAMOND BAR
ASS SIEDIIICH
GFB-F
OC. I YC.
ENGINEER'S REPORT
Update of
ASSESSMENT DISTRICT NO. 41
Fiscal Year 2003-04
CITY OF DIAMOND BAR
Preliminary: May 20, 2003
Prepared by:
GFB-FRIEDRICH & ASSOC., INC.
6529 Riverside Avenue, Suite 230
Riverside, CA 92506
TABLE OF CONTENTS
INTRODUCTION
BOUNDARIES OF DISTRICT
IMPROVEMENTS
Landscaping
FINANCIAL ANALYSIS
Revenue
Appropriations
METHOD OF APPORTIONMENT
ASSESSMENT
ASSESSMENT ROLL
EXHIBITS
Exhibit "A-3" - Assessment Diagram
Exhibit "B-3" - Improvement Map
Page
1
2
3
4
5
6
7
INTRODUCTION
Pursuant to the order of the City Council of the City of Diamond Bar, this report is prepared in
compliance with the requirements of Article 4, Chapter 1, Landscaping and Lighting Act of
1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California.
This report presents the engineering analysis for the 2003-04 Fiscal Year for the district known
as:
ASSESSMENT DISTRICT NO. 41
CITY OF DIAMOND BAR
(Hereinafter referred to as "District")
This District, by special benefit assessments, provides funding for the maintenance of
landscaped areas owned by the City of Diamond Bar which are located in public rights-of-way
within the City of Diamond Bar.
Section 22573, Landscaping and Lighting Act of 1972, requires assessments to be levied
according to benefit rather than according to assessed value. The section states:
"The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount among
all assessable lots or parcels in proportion to the estimated special benefits to be
;received by each such lot or parcel from the improvements.
'The determination of whether or not a lot or parcel will benefit from the improvements
shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with
Section 5000)) [of the Streets and Highways Code, State of California]."
As the assessments are levied on the basis of benefit, they are considered a user's fee, not a
tax, and, therefore, are not governed by Article XIIIA of the California Constitution.
Properties owned by public agencies, such as a city, county, state or the federal government,
are not assessable under pre -Prop 218 law.
Assessment District No. 41
Engineer's Report — FY 2003-2004
BOUNDARIES OF DISTRICT
The boundary of the District is shown on the Assessment Diagram (on file in the office of the
City Clerk at the City Hall of Diamond Bar as Exhibit "A-3"). All parcels of real property
included within the District are described in detail on maps on file in the Los Angeles County
Assessor's office.
Assessment District No. 41 2
Engineer's Report — FY 2003-2004
IMPROVEMENTS
The facilities and items of servicing and maintenance included within the District are as
follows:
Landscaping
Servicing means the furnishing of water for the irrigation of any landscaping, the operation of
any fountains, or the maintenance of any other improvements.
Maintenance means the furnishing of services and materials for the ordinary and usual
maintenance, operation and servicing of any improvement, including:
Repair, removal or replacement of all or any part of any landscape improvement.
2. Providing for the life, growth, health and beauty of landscaping, including without
limitation, cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease
or injury.
3. The removal of trimmings, rubbish, debris and other solid waste.
The purpose of Assessment District No. 41 is for the maintenance and servicing of mini -parks,
slopes and open spaces within the District. Exhibit "B-3," attached hereto, shows the location
and extent of the landscaping improvements to be maintained by the proceeds from this
assessment district.
Assessment District No. 41
Engineer's Report — FY 2003-2004
FINANCIAL ANALYSIS
The estimated funding for maintenance and servicing of landscaping for the update of
Assessment District No. 41 for the 2003-04 Fiscal Year is as follows:
2003-04
Recommended Budget
Revenue:
Appropriation Fund Balance (from FY 2002-03) $ 116,609
]Property Tax and Assessments 122,157
Interest Revenue 6,000
TOTAL $ 244,766
Appropriations:
Personal Services
Salaries
$ 17,475
City Paid Benefits
225
Retirement
2,040
Worker's Compensation Expense
710
Short/Long Term Disability
15
Medicare Expense
260
Cafeteria Benefits
2,735
Operating Expenses
Advertising
2,000
Utilities
72,010
Maintenance -Grounds & Bldg
10,000
Professional Services
16,200
Contract Services
Contract Services
31,000
Weed/Pest Abatement
15,000
Capital Outlays
Miscellaneous Equipment *
52,500
Capital Improvements
0
Reserve for Future Capital Improvements
22,596
TOTAL $ 244,766
* Includes replacement of 15 irrigation controllers/ controller boxes @ $3,500 each.
Assessment District No. 41 4
Engineer's Report — FY 2003-2004
METHOD OF APPORTIONMENT
The net amount to be assessed upon lands within the District in accordance with this report is
apportioned by a formula and method which fairly distributes the amount among all assessable
lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from
the improvements, namely the maintenance and servicing of public landscaping improvements
within such District. The maintenance and servicing of public landscaping improvements
installed and constructed in public places in the City of Diamond Bar provides a special benefit
which is received by each and every lot or parcel within the District, tending to enhance their
value.
The primary benefits of landscaping are as set forth below:
Beautification of the streets which are used by all of the residents in Diamond Bar.
2. Public parks which can be utilized and enjoyed by all residents within the District.
A sense of community pride resulting from well-maintained green spaces.
4. The enhancement of the value of property which results from the foregoing benefits.
Existing land use information indicates that all of the parcels within the District are residences.
Because the special benefits derived apply equally to all residents and parcels, it has been
determined that all assessable parcels would receive the same net assessment.
Assessment District No. 41 5
Engineer's Report — FY 2003-2004
ASSESSMENT
The amount to be assessed upon the lots and parcels within the District and the amount
apportioned to each assessable parcel within the District is shown in the table below.
Estimated Assessment Requirements: $122,157
Estimated Number of Parcels:
554
Estimated Assessment Per Parcel: $ 220.50
2002-03 Assessment Per Parcel:
2003-04 Assessment Per Parcel:
Difference:
Assessment District No. 41
Engineer's Report — FY 2003-2004
$ 220.50
$ 220.50
$ 0.00
ASSESSMENT ROLL
The individual 2003-04 assessments, tabulated by Assessor's parcel number, are shown on an
Assessment Roll on file in the Office of the City Clerk of the City of Diamond Bar as Exhibit
"C" and are made a part of this report by reference. (The Assessment Roll is not included in
this report due to its volume.)
Dated: zj& t/ �z:2' , 2003
GFB-FRIEDRICH & ASSOC., INC.
i
CML -/
Assessment District No. 41 7
Engineer's Report — FY 2003-2004
EXHIBITS
SHEET 1 OF I SHEET
EXHIBIT "A-3"
ASSESSMENT DIAGRAM
ASSESSMENT DISTRICT N0.41
FISCAL YEAR 2003-04
for the
CITY OF DIAMOND BAR
2E,
u
T Mt
1
`\��' LA O
SCALE: r. 500' 4
I�
.
aFILED IN THE OFFICE OF THE C" CLERK OF THE CITY OF DIAMOND
{ , BAR. COUNTY OF LOS ANGELES. STATE OF CALIFORNIA, THIS _
i DAY OF , 20_
04 �
CITY CLERK OF THE
E CITY OF DIAMOND BAR
S FLED IN THE OFFICE OF THE COUNTY AUDITOR COUNTY OF LOS
ANGELES. STATE OF CALIFORNIA. THIS _ _ DAY OF
20_
CITY CLERK OF THE
J CITY OF DIAMOND BAR
THE ASSESSMENT NUMIIER FOR EACH LOT OR PARCE. WITHIN THE
DISTRICT IS THE ASSESSOR'S PARCEL NUMBER AS ASSIGNED BY THE
COJNT' Of LOS ANGELES ASSESSOR'S OFFICE.
THE LINES AND
THE DISTRICT ARE SHOWOI�ON THE
ASSESSOR SPARCELM450NFILEIN �^
THE OFFICE OF THE LOS I.NGELES COUNTY ABSESSOR.
swe WP CDARI OF GFB-FRIEDRICH
THE OIIT DF DIAMON) B.AR
„� Boo EOB.iMIB;m rzoa
SHEET 1 OF i SHEET
EXHIBIT "B-3"
ASSESSMENT DISTRICT N0.41
FISCAL YEAR 2003-04
for the
CITY OF DIAMOND BAR
pp
1
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SCPLE: I" . 300' y..
ti
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LEGEND
• Ot �q �_� ASSESSMENT DISTRICT DOUNDARY
...........:: BRUSN5.00 ACRES
SLOPES ILOE PCMS
TURF ll.i as.
9nSE WP COURTESY OF FC.FB-FRI EDRICH
TrE cm ar oul.axo een & ASSOC., INC.
coo co 12
Agenda # 6 - 7
Meeting Date: Mav 20, 2003
CITY COUNCILAGENDA REPORT
TO: honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: Notice of Completion for the Brea Canyon Road Streetscape and Street Improvements Project
Between Pathfinder Road and Southerly City Limits
RECOMMENDATION:
It is recommended that the City Council accept the work performed by Griffith Company and authorize the City Clerk to file a
Notice of Completion.
FINANCIAL IMPACT:
The preparation and filing of the Notice of Completion has no fiscal impact on the City.
BACKGROUND:
The City Council awarded a construction contract to Griffith Company on September 18, 2001 in the amount of
$2,158,246.00. Furthermore, the City Council authorized a contingency amount of $105,000.00 for contract change orders
to be approved by the City Manager for a total not -to -exceed contract amount of $2,263,246.00. The Public Works Division
issued a Notice to Proceed for the project on November 5, 2001.
DISCUSSION:
Griffith Company has completed all work required as part of this contract in accordance with the plans and specifications
approved by the City. A total of 5 contract change orders in the amount of $ 101,764.15 were issued. With the approval of
the change orders,, and actual/final quantities of work performed, final construction contract amount for this project is
$2,260,010.15. The project included four months plant establishment period which was completed in October/November
2002. Upon completion of the plant establishment period, the Los Angeles County Metropolitan Transportation Authority
(MTA) and Caltrans, initiated a process review of the project. Subsequently, the project was accepted on March 28, 2003.
PREPARED BY:
Fred Alamolhoda, Senior Engineer Date Prepared: May 14, 2003
REVIE"D Y ---)
id iu Jam DeStefan
Director of Public Works Deputy City Mana er
Attachment: Notice of Completion
RErnanttur. ornNc- —
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be fled within 10 days after completion. (See reyerse side for Complete requirements.)
Notice is hereby giyen that
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:
2. The full name of the owner is City of Diamond Bar
3. The full address of the owner is 21825 E. Copley Drive
4. The nature of the interest or estate of the owneerr aris; In fee.91765
(If other than fee. stale "In fee' and Insert, for example, "purchaser under contract of purchase," or ',lessee.
5. The full names and full addresses of afl persons, if any, who hold title with the undersigned as joint oint tenants or as tenants in common are:
ADDRESSES
5 A work of improvement on the property hereinafter described was completed on March 28, 2003
Street, bikeway, landscaping improvement and beaut kation project.
The work done was.
1. The name of Ine contractor, if any, for such work of improvement was ( �ffith Company
(II no contractor for work of Imprerem eat as a whole, Insert "none".) October 2, 201
8. The property on which said work of improvement was completed Is in the city of (Dale of Coniracq
County of
State of CalifOrma, and is described as follows: Brea Canyon Road from
Southerly CitY Limits
------------
--------------------------------------
9. The street address of said property is
Dated: (If no sGeet address has been olhd'lly assigned, insert "none".l
Verification lar Indmduai Dwner
Signature of owner or corporate officer of owner
named in paragraph 2 or his agent
1, the undersigned, say. I am the VERIFICATION
("Presldenl of "Manager aP, '•A partner of", "Owner 01".etc.) the declarant of the foregoing
notice of completion; I have read said notice of completion and know the contents thereof; the same is true of my own knowledge.
I declare under penalty of periury that the foregoing is true and correct.
Executed on
'Dale pf signature.) ' 19�• at
(City where signed.l California.
NOTICE OF COMPLETION—V Ci LCCTTS FORM I I,a_,. 6.T{ 1pr[. elaS. 7)
1personaf signature of the individual who is swearing that the contents of
the notice of completion are flue.)
8 pttype or lamer
CITY COUNCIL
Agenda # 6 _ R
Meeting Date: May 20, 2003
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Mana& fl%__4
TITLE: Approval of Contract Amendment with Warren C. Siecke for Traffic Engineering
Services for the Brea Canyon Cutoff Road and State Route 57 on/off ramps in the
Amount of $9,500 and Authorize a Contingency Amount of $3,000 for Change Orders to
be Approved by the City Manager, for a Total Authorization Amount of $12,500.
RECOMMENDATION:
It is recommended that the City Council approve and authorize the City Manager to execute a
Contract Amendment with Warren Siecke in the amount of $9,500 and authorize a contingency
amount of
$3,000.
FINANCIAL IMPACT:
In Fiscal Year 02/03 Mid -Year Budget Amendment (May Revision), $20,000 of Developers fee was
budgeted for the design of Brea Canyon Cutoff Road and State Route 57 (SR -57) on/off ramps traffic
signals project:.
BACKGROUND:
In 1998, a traffic signal warrant study was performed for seventeen (17) intersections within the City.
The study included evaluation and prioritization of the need for traffic signals using a point system
based on Caltrans' signal warrant analysis. The Brea Canyon Cutoff Road (Diamond Bar Boulevard)
and SR -57 on/off intersection was one of the intersections that met Caltrans signal warrant
requirements for Traffic signal.
DISCUSSION:
Warren C. Siecke is the City's primary traffic and transportation on call/as needed consultant. In
response to staff's request, Mr. Siecke submitted a proposal to provide the required engineering
services. The scope of services will include design, drafting of plans, and preparation of contract
specifications and estimates for construction of the traffic signals. The project involves freeway on
and off ramps and close coordination with Caltrans will be required. Staff contacted Caltrans
inquiring if they have a proposed project to install traffic signals at this location. Due to the current
budget status of the State, Caltrans is unable to fund this project.
PREPARED BY:
Fred Alamolhoda, Senior Engineer
REVIEWED BY:
David ClAku, 1 erector of Public Works
Jame eStefano Deputy City Manager
Attachment: Warren Siecke's Proposal, dated May 7, 2003
2
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Mana**y
Agenda # 6.9
Meeting Date: June 3, 2003
AGENDA REPORT
TITLE: Extend Contract Services Agreement with Southland Sports Officials for the 2003/04 FY in
the amount not to exceed $32,000.
RECOMMENDATION: Extend contract.
FINANCIAL IMPACT: Funds for this contract are included in the proposed 2003/04 FY Budget.
Participant fees pay for all costs related to this contract.
BACKGROUND: The City Council awarded a contract to Southland Sports Officials on August 7,
2001. Section 2 of the contract allows the City Council to extend the contract on an annual basis if
doing so is deemed to be in the best interest of the City. The contract was previously extended for
the period of July 1, 2002 through June 30, 2003.
DISCUSSION: Since the original contract was awarded, Southland Sports Officials have provided
contract officials for our adult softball and basketball leagues. These officials have the necessary
certification, knowledge and experience to provide quality officiating services for the City's adult
sports leagues. Staff recommends that the contract be extended for the 2003/04 FY in an amount not
to exceed $32',,000.
ATTACHMENTS: Amendment #2 to sports officials service agreement
Sports officials service agreement dated August 7, 2001
Southland Sports Officials proposal for July 1, 2003 to June 30, 2004.
PREPARED BY: Ryan Wright
Recreation Supervisor
Community Services Director
JarhAs DeSfano
Deputy Citytanager
Matj 15 03 03:18p
CITY OF DIAMOND BAR
05/15/2003 15:13 9098613117
AM NDW,NT #2 TO SPORTS OFFICIALS SERVICE AGREEMENT
}DSMETiT #2 TO SPORTS OFFICIAL SERVICE AGREEMENT is made this 1st
AMEN
dray of July, 2003 by and between the CITyA� SPORTS BS IAMunicipal TACTOR-) ration of tile
State of California C'CM') and SOUTHL
12ecitals:
a, ttred into 12 Month A{Rrywith heuve
CONTRACTORu) services for tadtsports
JULI1, Zool ("the AG=;ME1Tr
program.
b. parties agreed to Atncndtnent #1 extending the term from July 1, 2002 through
June 30, 2003.
c, parties desire to amend the AGREEMENT to extend the term for an additional
12 months.
Now, therefore, the parties agree to amend the AGREEMENT as follows:
Section 1 — Term of the AGREEMENT provided in Section 2 is revised to extend
the AGREEMENT from July 1,, 2003 through June 30.2004.
Section 2 — Exhibit "B" dated June 12, 2002 is replaced with new Exhibit "B"
dated June 3, 2003 attached hereto.
L•xcept as provided above, the AGREEMENT is in all other respects in full force and effect.
IN WITNESS WHEREOF, the parti fi�t�� executed this AMENDMENT #1 TO
AGREEMENT on the date and year
ATTEST:
CITY OF DIAMOND BAR
A Municipal Corporation
Of the State of Caiifomia
Signed
Title
APPROVED TO FORM
City Attorney
SOUTHLAND SPORTS OFFICIALS
Contractor.
Signed �i
Title '�7 e � ` L--
City Clerk
p.2
SPORTS OFFICIALS SERVICE AGREEMENT
'THIS AGREEMENT is made as of August 7, 2001 -by and between the City of Diamond
Bar, a THIS
corporation ("City") and Southland Sports Officials, ("Contractor").
RECITALS
A. City desires to utilize the services of Contractor as an independent contractor to provide
services to City as set forth in Exhibit "A", the City's Request for Proposals dated
May 30, 2001.
B. Contractor represents that it is fully qualified to perform such officiating services by virtue of
its experience and the training, education and expertise of its principals and employees.
NOW, THEREFORE, in consideration of performance by the parties of the covenants and
conditions herein contained, the parties hereto agree as follows:
1. Contractor's Services.
A. Scope of Services. The nature and scope of the specific services to be
performed by Contractor are as described in Exhibit "A" the City's request for proposals dated,
May 30, 2001.
B. Level of Services/Time of Performance. The level of and time of the
specific services to be performed by Contractor are as set forth in Exhibit "B", dated May 30,
2001, and as supplemented in seasonal league playing schedules provided by the City Manager,
or his designee. Services commence when official arrives at designated assignment site, and cease
when official departs said site. Services do not involve any travel or transportation whatsoever.
2. Term of Agreement. This Contract shall take effect July 1, 2001, and shall
continue until June 30, 2002 unless earlier terminated pursuant to the provisions herein. By
mutual agreement and consent of City and Contractor, this agreement may be extended for up to
five (5), one (1) year increments. Conditions and fees to be negotiated at time of extension, as
amended.
3. Compensation. City agrees to compensate Contractor for each service which
Contractor performs to the satisfaction of City in compliance with the schedule set forth in Exhibit
"B. " Payment will be made only after submission of proper invoices in the form specified by City.
Total payment to Contractor pursuant to this Agreement shall not exceed thirty thousand dollars
($30,000).
4. General Terms and Conditions. In the event of any inconsistency between the
provisions, of this Agreement and Contractor's proposal, the provisions of this Agreement shall
control.
5. Addresses.
City: City Manager Contractor: Frank Ortiz
City of Diamond Bar Southland Sports Officials
21825 East Copley Drive 1822-A E. Route 66, # 437
Diamond Bar, California 91765-4177 Glendora, CA 91740
6. Status as Independent Contractor.
A. Contractor is, and shall at all times remain as to City, a wholly independent
contractor. Contractor shall have no power to incur any debt, obligation, or liability on behalf of
City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have
control over the conduct of Contractor or any of Contractor's employees, except as set forth in this
Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its
agents or employees are in any manner agents or employees of City.
B. Contractor agrees to pay all required taxes on amounts paid to Contractor
under this Agreement, and to indemnify and hold City harmless from any and all taxes,
assessments, penalties, and interest asserted against City by reason of the independent contractor
relationship created by this Agreement. In the event that City is audited by any Federal or State
agency regarding the independent contractor status of Contractor and the audit in any way fails
to sustain the validity of a wholly independent contractor relationship between City and
Contractor, then Contractor agrees to reimburse City for all costs, including accounting and
attorney's fees, arising out of such audit and any appeals relating thereto.
C. Contractor represents that he does not have any employees nor will he have
any employees during the term of this contract. Contractor shall fully comply with the workers'
compensation law regarding Contractor and Contractor's employees. Contractor further agrees
to indemnify and hold City harmless from any failure of Contractor to comply with applicable
worker's compensation laws. City shall have the right to offset against the amount of any fees due
to Contractor under this Agreement any amount due to City from Contractor as a result of
Contractor's failure to promptly pay to City any reimbursement or indemnification arising under
this Section 6.
7. Standard of Performance. Contractor shall perform all work at the standard of
care and skill ordinarily exercised by members of the profession under similar conditions.
S. Indemnification. Contractor agrees to indemnify the City, its officers, agents,
volunteers, employees, and attorneys against, and will hold and save them and each of them
harmless from, and all actions, claims, damages to persons or property, penalties, obligations, or
liabilities that may be asserted or claimed by any person, firm, entity, corporation, political
subdivision or other organization arising out of the acts, errors or omissions of Contractor, its
agents, employees, subcontractors, or invitees, including each person or entity responsible for the
provision of services hereunder.
In the event there is more than one person or entity named in the Agreement as a Contractor, then
all obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several.
9. Insurance. Contractor shall at all times during the term of this Agreement carry,
maintain, and keep in full force and effect, with an insurance company admitted to do business in
California and approved by the City a policy or policies of broad -form comprehensive general
liability insurance with minimum limits of $3,000,000 combined single limit coverage against any
injury, death, loss or damage as a result of wrongful or negligent acts by Contractor, its officers,
employees, agents, and independent contractors in performance of services under this Agreement.
Contractor shall require contracting officials to carry automobile insurance per State of California
law; City, its officers, employees, attorneys, and volunteers shall be named as additional insureds
on the policy(ies) as to comprehensive general liability. The policy (ies) as to comprehensive
general liability, shall provide that they are primary, and that any insurance maintained by the City
shall be excess insurance only.
A. All insurance policies shall provide that the insurance coverage shall not be non -
renewed, canceled, reduced, or otherwise modified (except through the addition of additional
insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30)
day's prior written notice thereof. Contractor agrees that it will not cancel, reduce or otherwise
modify the insurance coverage.
B. All policies of insurance shall cover the obligations of Contractor pursuant to the
terms of this Agreement; shall be issued by an insurance company which is admitted to do business
in the Suite of California or which is approved in writing by the City; and shall be placed with a
current A.M. Best's rating of no less that A VII.
C. Contractor shall submit to City insurance certificates indicating compliance with
the minimum insurance policy endorsements indicating compliance with all minimum insurance
requirements above, not less that one (1) day prior to beginning of performance under this
Agreement. Endorsements shall be executed on City's appropriate standard forms entitled
"Additional Insured Endorsement", or a substantially similar form which the City has agreed in
writing to accept.
10. Conflict of Interest.
A. Contractor covenants that it presently has no interest and shall not acquire
any interest, director or indirect, which may be affected by the services to be performed by
Contractor under this Agreement, or which would conflict in any manner with the performance
of its services hereunder. Contractor further covenants that, in performance of this Agreement,
no person having any such interest shall be employed by it. Furthermore, Contractor shall avoid
the appearance of having any interest which would conflict in any manner with the performance
of its services pursuant to this Agreement.
B. Contractor covenants not to give or receive any compensation, monetary or
otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the
performance of this Agreement. Contractor's covenant under this section shall survive the
termination of this Agreement.
11. Termination. City may terminate this Agreement with or without cause upon
fifteen (15) days' written notice to the other party. Contractor may terminate this Agreement with
or without cause upon ninety (90) days written notice to the City. The effective date of
termination shall be upon the date specified in the notice of termination. In the event of such
termination, City agrees to pay Contractor for services satisfactorily rendered prior to the effective
date of germination. Immediately upon receiving written notice of termination, Contractor shall
discontinue performing services.
1.2. Personnel. Contractor represents that it has, or will secure at its own expense, all
personnel required to perform the services under this Agreement. All of the services required
under this Agreement will be performed by Contractor or under it supervision, and all personnel
engaged in the work shall be qualified to perform such services. Contractor reserves the right to
determine the assignment of its own employees to the performance of Contractor's services under
this Agreement, but City reserves the right, for good cause, to require Contractor to exclude any
employee from performing services on City's premises.
13. Non -Discrimination and Equal Employment Opportunity.
A. Contractor shall not discriminate as to race, color, creed, religion, sex,
marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or
sexual orientation, in the performance of its services and duties pursuant to this Agreement, and
will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall
include but not be limited to the following: employment, upgrading, demotion, transfers,
recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship.
B. Contractor will, in all solicitations or advertisements for employees placed
by or on behalf of Contractor state either that it is an equal opportunity employer or that all
qualified applicants will receive consideration for employment without regard to race, color,
creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap,
medical condition, or sexual orientation.
C. Contractor will cause the foregoing provisions to be inserted in all
subcontracts for any work covered by this Agreement except contracts or subcontracts for standard
commercial supplies or raw materials.
14.. Assignment. Contractor shall not assign or transfer any interest in this Agreement
nor the performance of any of Contractor's obligations hereunder, without the prior
written consent of City, and any attempt by Contractor to so assign this Agreement
or any rights, duties, or obligations arising hereunder shall be void and of no
effect.
15. Compliance with Laws. Contractor shall comply with all applicable laws,
ordinances, codes and regulations of the federal, state, and local governments.
16. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one
or more of the conditions of performance under this Agreement shall not be a waiver of any other
condition of performance under this Agreement. In no event shall the making by City of any
payment to Contractor constitute or be construed as a waiver by City of any breach of covenant,
or any default which may then exist on the part of Contractor, and the making of any such
payment by City shall in no way impair or prejudice any right or remedy available to City with
regard to such breach or default.
17. Attorney's Fees. In the event that either party to this Agreement shall commence
any legal or equitable action or proceeding to enforce or interpret the provisions of this
Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs
of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and
consultants
1.8. Notices. Any notices, bills, invoices, or reports required by this Agreement shall
be deemed received on (a) the day of delivery if delivered by hand during regular business hours
or by facsimile before or during regular business hours; or (b) on the third business day following
deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the
Agreement, or to such other addresses as the parties may, from time to time, designate in writing
pursuant to the provisions of this section.
19. Governing Law. This Contract shall be interpreted, construed and enforced in
accordance with the laws of the State of California.
20. Counterparts. This Agreement may be executed in any number of counterparts,
each of which shall be deemed to be the original, and all of which together shall constitute one and
the same instrument.
21. Entire Agreement. This Agreement, and any other documents incorporated herein
by specific reference, represent the entire and integrated agreement between Contractor and City.
This Agreement supersedes all prior oral or written negotiations, representations or agreements.
This Agreement may not be amended, nor any provision or breach hereof waived, except in a
writing signed by the parties which expressly refers to this Agreement. Amendments on behalf
of the City will only be valid if signed by the City Manager or the Mayor and attested by the City
Clerk.
22. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this
reference.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date
first written above.
"City"
ATTEST:
----Tynda Burgess
City Clerk
Approved as to form:
By,
City Attorney '��
CITY OF DIAMOND BAR
B
Robert S. Huff
Mayor
"CONTRACTOR"
Southlanc'l-�p s Officials Association
By:
Its:
"EXHIBIT A"
REQUEST FOR PROPOSAL
The City of Diamond Bar is currently accepting Proposals for a F rovider of Officials for
our adult Basketball program, and Adult Softball Frogram.
Introduction
To service the community with the aforementioned sports, the City of Diamond Bar is
seeking proposals for a provider of officiating services.
Scope of Work
To be considered for the officiating services, proposals must be submitted to the City of
Diamond Bar by May 30, 2001.
Services
Adult basketball officials for 324 games, using two man mechanics, a total of 648
officials. This service would cover a period of one year.
Adult softball officials for 572 games using one man mechnT. rz This s
cover a period of one year.
Selection Process
ervrce would
After the May 30, 2001 deadline, the proposals will be reviewed. If you have any
questions about the RFP or the selection process, please contact Sara West, Recreation
Specialist, at 909.396.8846. Please submit all proposals to: City of Diamond Bar,
Community Services Division, 21825 E.Copley Drive, Diamond Bar, CA 91765.
"EXHIBIT B"
Ms. Sara West
City ofDiamond Bar
Recreation Department
21825 E. Copley Drive
Diamond Bar, CA 91765-4178
Dear Ms.. West. -
May 30, 2001
L 1 -
The Southland Sports Official Association would like to offer a bid for officiating services for the
Sumner and year round contract with the City of Diamond Bar. Our bid for two (2) basketball
officials 'will be W.00 per game- One softball uanpire will be $20.00 per game.
In regards to our policies, we charge a one and a half game fee for officials who are scheduled for
one game. For example, the charge for two basketball officials scheduled for one game would be
least a one hour notice so that we could contact our officials. If you have a
$69.00. Our policy on forfeits would be that they are paid in full. For rainouts, we would need at
would have our officials call that line one hour before game time on a rainy message hotline, weday_
Another policy we have is in regards to officials not showing up for their assignments. If only one
basketball official shows up to officiate a game, we will only charge you for half the amount that
we are bidding ($23.00 per garne) If a softball umpire does not show up, we obviously would
not charge any fee.
We hope that you will consider our bid and award us the officiating contr= with the City of
Diamond Bar.
Sinc�y, 74
Frank Ortiz
Southland Sports official Association
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Mana� 4V
Agenda # tiip
Meeting Date: May 20 , 2003
AGENDA REPORT
TITLE: A Resolution of the City Council of the City of Diamond Bar Approving Plans and
Specifications for the Traffic Signal Improvements Project on Pathfinder Road at
Brea Canyon Road/Fern Hollow Drive, Pathfinder Road at Diamond Bar High
School Westerly Entrance, and Pathfinder Road at Evergreen Springs Drive and
Authorizing the City Clerk to Advertise the Project for Bids.
RECOMMENDATION:
It is recommended that the City Council approve Resolution No. 2003 -XX: "A Resolution of the
City Council of the City of Diamond Bar Approving Plans and Specifications for the Traffic
Signal Improvements Project on Pathfinder Road at Brea Canyon Road/Fern Hollow Drive,
Pathfinder Road at Diamond Bar High School Westerly Entrance, and Pathfinder Road at
Evergreen Springs Drive and Authorize the City Clerk to Advertise the project for bids".
FINANCIAL IMPACT:
The 2002/2003 Mid -Year Budget Amendment (May Revision) allocated a total of $477,988 of
Proposition C funds for the project. The Engineer's Estimate for the project is $ 475,000. Upon
receiving the bid proposals, staff will review the bids, and if needed bring back a budget
amendment recommendation to fund the project.
BACKGROUND/DISCUSSION:
At the City Council meeting of April 15, 2003, the City Council rejected all bids received for the
left -turn signal improvements project at the intersections of Pathfinder Road/Brea Canyon
Road/Fern Hollow Drive and Pathfinder Road/Evergreen Springs Drive. The project was
expanded to include a new traffic signal at the Diamond Bar High School westerly entrance.
The objectives of the new project are:
1) To reduce the congestion along Pathfinder Road;
2) To improve both on-site and off-site circulation of the High School; and
3) To enhance the safety of both pedestrians and vehicles by creating an optimal circulation
plan.
Advanced Applied Engineering, Inc. has completed the design of the expanded project and the
contract documents are ready to be advertised. In working with the Walnut Valley Unified
School District and Diamond Bar High School, it is our collective goal to complete the
installation of these new traffic signals by September/October 2003.
The project schedule is tentatively set as follows:
Approval of Plans and Specifications
Bid Opening
Award of Contract
Notice to Proceed
Completion of Construction
PREPARED BY:
Fred Alamolhoda, Senior Engineer
REVIEWED BY:
David . Liu
Director of Public Works
ATTACHMENT:
May 20, 2003
June 11, 2003
June 17, 2003
June 30, 2003
September 30, 2003
Date Prepared: May 14, 2003
JaWDeStDeputy City
r
Resolution No. 2003 -XX
2
RESOLUTION NO. 2003
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING
PLANS AND SPECIFICATIONS FOR THE TRAFFIC SIGNAL IMPROVEMENTS PROJECT
ON PATHFINDER ROAD AT BREA CANYON ROAD/FERN HOLLOW DRIVE,
PATHFINDER ROAD AT DIAMOND BAR HIGH SCHOOL WESTERLY ENTRANCE, AND
PATHFINDER ROAD AT EVERGREEN SPRINGS DRIVE AND AUTHORIZING THE CITY
CLERK TO ADVERTISE THE PROJECT FOR BIDS.
WHEREAS, it is the intention of the City of Diamond Bar to construct certain
improvements in the City of Diamond Bar;
WHEREAS, the City of Diamond Bar has prepared plans and specifications for the
Traffic Signal Ilmprovements Project on Pathfinder Road at Brea Canyon/Fern Hollow Drive,
Pathfinder Road at Diamond Bar High School Westerly Entrance, and Pathfinder Road at
Evergreen Springs Drive;
NOW, THEREFORE, BE IT RESOLVED that the plans and specifications presented to
the City of Diamond Bar are hereby approved as the contract documents for the project.
BE IT FURTHER RESOLVED that the City Clerk is hereby authorized to advertise as
required by the law for the receipt of sealed bids/proposals for the work specified in the plans
and specifications, which said advertisement shall be in the form and content as approved by
the City Attorney and a copy of this Resolution shall be contained in each specification
package for the project:
"NOTICE INVITING SEALED BIDS OR PROPOSALS"
Pursuant to a Resolution of the City Council of the City of Diamond Bar, Los Angeles
County, California, directing this notice, NOTICE IS HEREBY GIVEN that the said City of
Diamond Bar will receive at the office of the City Clerk in the City Hall of Diamond Bar, on or
before the hour of 10:00 o'clock a.m. on the 11th day of June, 2003, sealed bids or
proposals for the project.
Bids will be opened and publicly read immediately in the office of the City Clerk, 21825
E. Copley Drive, Diamond Bar, California 91765-4177.
Bids must be made on a form provided for the purpose, addressed to the City of
Diamond Bar, California, marked, "Traffic Signal Improvements Project on Pathfinder Road at
Brea Canyon Road/Fern Hollow Drive, Pathfinder Road at Diamond Bar High School Westerly
Entrance, and Pathfinder Road at Evergreen Springs Drive."
3
PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of
California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is
required to pay not less than the general prevailing rate of per diem wages for work of a similar
character in the locality in which the public work is performed, and not less than the general
prevailing rate! of per diem wages for holiday and overtime work. In that regard, the Director of
the Department of Industrial Relations of the State of California is required to and has
determined such general prevailing rate of per diem wages are on file in the office of the City
Clerk of the City of Diamond Bar, 21825 E. Copley Drive, Diamond Bar, California, and are
available to any interested party on request. The Contracting Agency also shall cause a copy
of such determinations to be posted at the job site.
The Contractor shall forfeit, as penalty to the City of Diamond Bar, not more than fifty
dollars ($50.00) for each laborer, workman, or mechanic employed for each calendar day or
portion, thereof, if such laborer, workman, or mechanic is paid less than the general prevailing
rate of wages herein before stipulated for any work done under the attached contract, by him
or by any subcontractor under him, in violation of the provisions of said Labor Code.
In accordance with the provisions of Section 1777.5 of the Labor Code as amended by
Chapter 971, Statutes of 1939, and in accordance with the regulations of the California
Apprenticeship Council, properly indentured apprentices may be employed in the prosecution
of the work.
Attention is directed to the provisions in Sections 1777.5 and 1777.6 of the Labor Code
concerning the employment of apprentices by the Contractor or any subcontractor under him.
Section 1777.5, as amended, requires the Contractor or subcontractor employing
tradesmen in ,any apprenticeable occupation to apply to the joint apprenticeship committee
nearest the site of the public works project and which administers the apprenticeship program
in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to
journeymen that will be used in the performance of the contract. The ratio of apprentices to
journeymen in such cases shall not be less than one to five except:
A. When unemployment in the area of coverage by the joint apprenticeship committee has
exceeded an average of 15 percent in the 90 days prior to the request for certificate; or
B. When the number of apprentices in training in the area exceeds a ratio of one to five; or
C. When the trade can show that it is replacing at least 1/30 of its membership through
apprenticeship training on an annual basis statewide or locally; or
D. When the Contractor provides evidence that he employs registered apprentices on all of
his contracts on an annual average of not less than one apprentice to eight journeymen.
The Contractor is required to make contributions to funds established for the
administration of apprenticeship programs if he employs registered apprentices or journeymen
in any apprenticeable trade on such contracts and if other Contractors on the public works site
are making such contributions.
M
The Contractor and subcontractor under him shall comply with the requirements of
Sections 1777.5 and 1777.6 in the employment of apprentices.
Information relative to apprenticeship standards, wage schedules, and other
requirements may be obtained from the Director of Industrial Relations, ex -officio the
Administrator of Apprenticeship, San Francisco, California, or from the Division of
Apprenticeship Standards and its branch offices.
Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in
the execution of this contract and the Contractor and any subcontractor under him shall comply
with and be governed by the laws of the State of California having to do with working hours as
set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California
as amended.
The Contractor shall forfeit, as a penalty to the City of Diamond Bar, twenty-five dollars
($25.00) for each laborer, workman, or mechanic employed in the execution of the contract, by
him or any subcontractor under him, upon any of the work herein before mentioned, for each
calendar day during which said laborer, workman, or mechanic is required or permitted to labor
more than eight (8) hours in violation of said Labor Code.
Contractor agrees to pay travel and subsistence pay to each workman needed to
execute the work required by this Contract as such travel and subsistence payments are
defined in the applicable collective bargaining agreements filed in accordance with Labor Code
Section 1773.8.
The bidder must submit with his proposal cash, cashier's check, certified check, or
bidder's bond, payable to the City of Diamond Bar for an amount equal to at least 10 percent
(10%) of the amount of said bid as a guarantee that the bidder will enter into the proposed
contract if the same is awarded to him, and in event of failure to enter into such contract said
cash, cashier's check, or certified check, or bond shall become the property of the City of
Diamond Bar.
If the City of Diamond Bar awards the contract to the next lowest bidder, the amount of
the lowest bidder's security shall be applied by the City of Diamond Bar to the difference
between the low bid and the second lowest bid, and the surplus, if any, shall be returned to the
lowest bidder.
The amount of the bond to be given to secure a faithful performance of the contract for
said work shall be one hundred percent (100%) of the contract price thereof, and a labor and
material bond in an amount equal to one hundred (100%) of the contract price for said work
shall be given Ito secure the payment of claims for any materials or supplies furnished for the
performance of the work contracted to be done by the Contractor, or any work or labor of any
kind done thereon, and the Contractor will also be required to furnish a certificate that he
carries compensation insurance covering his employees upon work to be done under contract
which may be Entered into between him and the said City of Diamond Bar for the construction
of said work.
5
No proposal will be considered from a Contractor who is not licensed as a Class A
and/or C10 at time of award in accordance with the provisions of the Contractor's License Law
(California Business and Professions Code, Section 7000 et seq.) and rules and regulations
adopted pursuant thereto or to whom a proposal form has not been issued by the City of
Diamond Bar.
The work is to be done in accordance with the plans and specifications of the City of
Diamond Bar on file in the office of the City Clerk at the City Hall, Diamond Bar, California.
Copies of the specifications will be furnished upon application to the City of Diamond. Upon
written request by the bidder, copies of the specifications will be mailed when said request is
accompanied by a non -reimbursable payment of $10.00 to cover the cost of mailing charges
and overhead;.
The successful bidder will be required to enter into a contract satisfactory to the City of
Diamond Bar. In accordance with the requirements of the General Provisions, as set forth in
the Specifications regarding the work contracted to be done by the Contractor, the Contractor
may, upon the Contractor's request and at the Contractor's sole cost and expense, substitute
authorized securities in lieu of monies withheld (performance retention).
The City of Diamond Bar, California reserves the right to reject any and all bids. By
order of the City Council of the City of Diamond Bar, California, dated this 20th day of May,
2003.
Carol Herrera, Mayor
ATTEST:
Lynda Burgess, City Clerk
I, Lynda Burgess, City Clerk of the City of Diamond Bar, California, does herby certify
that the foregoing Resolution was duly and regularly passed and adopted b� the City Council
of the City of Diamond Bar, California, at its regular meeting held on the 20t day of May, 2003,
by the following vote, to wit:
AYES:
COUNCIL MEMBERS:
NOES:
COUNCIL MEMBERS:
ABSENT:
COUNCIL MEMBERS:
ABSTAINED:
COUNCIL MEMBERS:
Ce
Agenda # 6.11
Meeting Date: Mav 20, 2003
CITY COUNCIL AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: A Resolution of the City Council of the City of Diamond Bar Approving Plans and Specifications for
the Area 5 Slurry Seal Project in Said City and Authorizing and Directing the City Clerk to Advertise
to Receive Bids.
RECOMMENDATION:
It is recommended that the City Council adopt Resolution No. 2003 -XX- Approving the Plans and Specifications for
the Area 5 Slurry Seal Project in Said City and Authorizing and Directing the City Clerk to Advertise to Receive
Bids.
FINANCIAL IMPACT:
The 2002-2003 Annual Budget allocated a total of $450,000.00 for design, construction administration, inspection,
and construction of the Area 5 Slurry Seal Project.
The Engineer's Estimate on the base bid for construction of the Area 5 Slurry Seal Project is $479,188.00. With
removal and replacement of distressed concrete and the slurry seal of Grand Avenue in the frontage of the
Diamond Bar Community/Senior Center as optional bid items, the construction cost is $503,443.
Upon receiving the bid proposals, staff will review the bids and bring back a budget amendment recommendation to
fund the construction.
BACKGROUND/DISCUSSION:
The Area 5 Slurry Seal Project is the fifth year of the Five -Year Pavement Management Program. In addition to the
slurry seal maintenance routine, an area evaluation is conducted to identify concrete distress. This evaluation
utilizes a rating system that measures the level of severity to identified distressed concrete. The following is the
rating system for concrete distress:
Concrete Distress Levels (sidewalk curb and gutter)
1- minor damage (lift < 3/4 -inch)
2- moderate damage (3/4inch < lift < 1 1/2 -inch)
3- major damage (lift > 1 1/2 —inch)
Concrete improvements identified with Severity Level 3 will be considered optional for rehabilitation under this
project. An additional bid option item is the slurry seal of Grand Avenue in the frontage of the Diamond Bar
Community/Senior Center.
The project schedule is tentatively set as follows:
Approval of Plans and Specifications
Bid Opening for Construction Contract
Award of Contract
Notice to Proceed
Completion of Construction
PREPARED BY:
John L. Ilasin, Assistant Engineer
REVIEWED BY:
(3U
David G. Liu
Director of Public Works
ATTACHMENT: Resolution No. 2003 -XX
May 20, 2003
June 10, 2003
June 17, 2003
June 30, 2003
September 2, 2003
Date Prepared: May 15, 2003
James DeStefano
Deputy City Manager
RESOLUTION NO. 2003 -XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING
PLANS AND 'SPECIFICATIONS FOR THE AREA 5 SLURRY SEAL PROJECT IN SAID CITY
AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE
BIDS.
WHEREAS, it is the intention of the City of Diamond Bar to construct certain
improvements in the City of Diamond Bar;
WHEREAS, the City of Diamond Bar has prepared plans and specifications for the Area
5 Slurry Seal Project;
NOW, THEREFORE, BE IT RESOLVED that the plans and specifications presented to
the City of Diamond Bar be and are hereby approved as the specifications for the Area 5 Slurry
Seal Project.
BE IT FUTHER RESOLVED that the City Clerk is hereby authorized and directed to
advertise as required by law for the receipt of sealed bids or proposals for doing the work
specified in the aforesaid plans and specifications, which said advertisement shall be in the
form and content as approved by the City Attorney and a copy of this Resolution shall be
contained in each specification package for the work:
"NOTICE INVITING SEALED BIDS OR PROPOSALS"
Pursuant to a Resolution of the City Council of the City of Diamond Bar, Los Angeles
County, California, directing this notice, NOTICE IS HEREBY GIVEN that the said City of
Diamond Bar will receive at the office of the City Clerk in the City Hall of Diamond Bar, on or
before the hour of 10:00 o'clock a.m. on the 10th day of June, 2003, sealed bids or proposals
for the Area 5 Slurry Seal Project.
Bids will be opened and publicly read immediately in the office of the City Clerk, 21825
E. Copley Drive, Diamond Bar, California 91765-4177.
Bids must be made on a form provided for the purpose, addressed to the City of
Diamond Bar, California, marked, "Area 5 Slurry Seal Project."
PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of
California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is
required to pay not less than the general prevailing rate of per diem wages for work of a similar
character in the locality in which the public work is performed, and not less than the general
prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of
The Contractor shall forfeit, as penalty to the City of Diamond Bar, not more than fifty
dollars ($50.00) for each laborer, workman, or mechanic employed for each calendar day or
portion, thereof, if such laborer, workman, or mechanic is paid less than the general prevailing
rate of wages herein before stipulated for any work done under the attached contract, by him
or by any subcontractor under him, in violation of the provisions of said Labor Code.
In accordance with the provisions of Section 1777.5 of the Labor Code as amended by
Chapter 971, Statutes of 1939, and in accordance with the regulations of the California
Apprenticeship Council, properly indentured apprentices may be employed in the prosecution
of the work.
Attention is directed to the provisions in Sections 1777.5 and 1777.6 of the Labor Code
concerning the employment of apprentices by the Contractor or any subcontractor under him.
Section 1777.5, as amended, requires the Contractor or subcontractor employing
tradesmen in any apprenticeable occupation to apply to the joint apprenticeship committee
nearest the site of the public works project and which administers the apprenticeship program
in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to
journeymen that will be used in the performance of the contract. The ratio of apprentices to
journeymen in such cases shall not be less than one to five except:
A. When unemployment in the area of coverage by the joint apprenticeship committee has
exceeded an average of 15 percent in the 90 days prior to the request for certificate; or
B. When the number of apprentices in training in the area exceeds a ratio of one to five; or
C. When the trade can show that it is replacing at least 1/30 of its membership through
apprenticeship training on an annual basis statewide or locally; or
D. When the Contractor provides evidence that he employs registered apprentices on all of
his contracts on an annual average of not less than one apprentice to eight journeymen.
The Contractor is required to make contributions to funds established for the
administration of apprenticeship programs if he employs registered apprentices or journeymen
in any apprenticeable trade on such contracts and if other Contractors on the public works site
are making such contributions.
The Contractor and subcontractor under him shall comply with the requirements of
Sections 1777.5 and 1777.6 in the employment of apprentices.
Information relative to apprenticeship standards, wage schedules, and other
requirements may be obtained from the Director of Industrial Relations, ex -officio the
Administrator of Apprenticeship, San Francisco, California, or from the Division of
Apprenticeship Standards and its branch offices.
Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in
the execution of this contract and the Contractor and any subcontractor under him shall comply
with and be governed by the laws of the State of California having to do with working hours as
4
set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California
as amended.
The Contractor shall forfeit, as a penalty to the City of Diamond Bar, twenty-five dollars
($25.00) for each laborer, workman, or mechanic employed in the execution of the contract, by
him or any subcontractor under him, upon any of the work herein before mentioned, for each
calendar day during which said laborer, workman, or mechanic is required or permitted to labor
more than eight (8) hours in violation of said Labor Code.
Contractor agrees to pay travel and subsistence pay to each workman needed to
execute the work required by this Contract as such travel and subsistence payments are
defined in the applicable collective bargaining agreements filed in accordance with Labor Code
Section 1773.8.
The bidder must submit with his proposal cash, cashier's check, certified check, or
bidder's bond, payable to the City of Diamond Bar for an amount equal to at least 10 percent
(10%) of the amount of said bid as a guarantee that the bidder will enter into the proposed
contract if the same is awarded to him, and in event of failure to enter into such contract said
cash, cashier's check, or certified check, or bond shall become the property of the City of
Diamond Bar.
If the City of Diamond Bar awards the contract to the next lowest bidder, the amount of
the lowest bidder's security shall be applied by the City of Diamond Bar to the difference
between the low bid and the second lowest bid, and the surplus, if any, shall be returned to the
lowest bidder.
The amount of the bond to be given to secure a faithful performance of the contract for
said work shall be one hundred percent (100%) of the contract price thereof, and a labor and
material bond in an amount equal to one hundred (100%) of the contract price for said work
shall be given to secure the payment of claims for any materials or supplies furnished for the
performance of the work contracted to be done by the Contractor, or any work or labor of any
kind done thereon, and the Contractor will also be required to furnish a certificate that he
carries compensation insurance covering his employees upon work to be done under contract
which may be entered into between him and the said City of Diamond Bar for the construction
of said work.
No proposal will be considered from a Contractor who is not licensed as a Class A at
time of award in accordance with the provisions of the Contractor's License Law (California
Business and Professions Code, Section 7000 et seq.) and rules and regulations adopted
pursuant thereto or to whom a proposal form has not been issued by the City of Diamond Bar.
The work, is to be done in accordance with the plans and specifications of the City of
Diamond Bar on file in the office of the City Clerk at the City Hall, Diamond Bar, California.
Copies of the specifications will be furnished upon application to the City of Diamond. Upon
written request by the bidder, copies of the specifications will be mailed when said request is
accompanied by a non -reimbursable payment of $10.00 to cover the cost of mailing charges
and overheads.
The successful bidder will be required to enter into a contract satisfactory to the City of
Diamond Bar. In accordance with the requirements of the General Provisions, as set forth in
the Specifications regarding the work contracted to be done by the Contractor, the Contractor
may, upon the Contractor's request and at the Contractor's sole cost and expense, substitute
authorized securities in lieu of monies withheld (performance retention).
The City of Diamond Bar, California, reserves the right to reject any and all bids. By
order of the City Council of the City of Diamond Bar, California, dated this 20th day of May,
2003.
Carol Herrera, Mayor
ATTEST:
Lynda Burgess, City Clerk
I, Lynda Burgess, City Clerk of the City of Diamond Bar, California, does herby certify
that the foregoing Resolution was duly and regularly passed and adopted b� the City Council
of the City of Diiamond Bar, California, at its regular meeting held on the 20t day of May, 2003,
by the following vote, to wit:
AYES:
COUNCIL MEMBERS:
NOES:
COUNCIL MEMBERS:
ABSENT:
COUNCIL MEMBERS:
ABSTAINED:
COUNCIL MEMBERS:
2
Agenda # 6. 12 (a)
Meeting Date: May 20, 2003
CITY COUNCIL J AGENDA REPORT_
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: Rejection of All Bids for the Traffic Signal Modification Project at the Intersection of Grand
Avenue/Shotgun Lane (1600 S. Grand Avenue, Diamond Bar Community/Senior Center).
RECOMMENDATION:
It is recommended that the City Council reject all bids for the for the Traffic Signal Modification Project at the
Intersection of Grand Avenue/Shotgun Lane (1600 S. Grand Avenue, Diamond Bar Community/Senior Center)
FINANCIAL IMPACT:
The rejection of all bids has no fiscal impact on the City.
BACKGROUND/DISCUSSION:
On April 30, 2003, only two (2) bids were submitted and opened for the Traffic Signal Modification Project at the
Intersection of Grand Avenue/Shotgun Lane (1600 S. Grand Avenue, Diamond Bar Community/Senior Center). The
following were the bid results:
Companv Bid Amount
1) Steiny and Company, Inc. $215,712.00
2) GMC Engineering, Inc. $254,827.00
Staff recommends all bids be rejected and the project be expanded to include the traffic signal modification at the
intersections of Brea Canyon Road/Lycoming Street and Golden Springs Drive/Ballena Drive for the following
reasons:
• Sime the value of a combined project will be greater, it is likely to attract more bidders to respond.
• Staff effort required to administer a second contract can be eliminated.
PREPARED BY:
John L. Ilasin, Assistant Engineer
REVIEWED BY:
David . Liu
Director of Public Works
n ,
Jarhe eStefa
De ty City Man ger
Date Prepared: May 15, 2003
Agenda # ti _ 1.2 (b)
Meeting Date: May 20, 2003
CITY COUNCIL - ' AGENDA REPORT
TO: honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manag6 J c `'
TITLE: A Resolution of the City Council of the City of Diamond Bar Approving Plans and Specifications for
the Traffic Signal Modification Project at the Intersections of Grand Avenue/Shotgun Lane (1600 S.
Grand Avenue, Diamond Bar Community/Senior Center), Brea Canyon Road/Lycoming Street, and
Golden Springs Drive/Ballena Drive in Said City and Authorizing and Directing the City Clerk to
Advertise to Receive Bids.
RECOMMENDATION:
It is recommended that the City Council Approve Resolution No. 2003 -XX: A Resolution of the City Council of the
City of Diamond Bar Approving Plans and Specifications for the Traffic Signal Modification Project at the
Intersections of Grand Avenue/Shotgun Lane (1600 S. Grand Avenue, Diamond Bar Community Center/Senior
Center), Brea Canyon Road/Lycoming Street, and Golden Springs Drive/Ballena Drive in Said City and Authorizing
and Directing the City Clerk to Advertise to Receive Bids.
FINANCIAL IMPACT:
The 2002-2003 Annual Budget allocated the following funds for each respective traffic signal improvement:
• Grand Avenue/Shotgun Lane $180,000.00
• Brea Canyon Road/Lycoming Street $130,000.00
• Golden Springs Drive/Ballena Drive $130,000.00
The Engineer's Estimate for the project is $470,000.00. Upon receiving the bid proposals, if necessary, staff will
bring back a budget amendment recommendation to fund the complete construction.
BACKGROUND/DISCUSSION:
Warren Siecke Transportation and Traffic Engineers has prepared the plans and specifications for traffic signal
modification at the intersections of Brea Canyon Road/Lycoming Street and Golden Springs Drive/Ballena Drive.
These plans and specifications have been incorporated with the initial plans and specifications for the traffic signal
modification at the intersection of Grand Avenue/Shotgun Lane (1600 S. Grand Avenue, Diamond Bar
Community/Senior Center).
The project schedule is tentatively set as follows:
Approval of Plans and Specifications
Bid Opening for Construction Contract
Award of Contract
Notice to Proceed
Completion of Construction
PREPARED BY:
John L. Ilasin, Assistant Engineer
REVIEWED
David G. '
Director of Public Works
May 20, 2003
June 10, 2003
July 17, 2003
July 30, 2003
November 5, 2003
James DeStefan
Deputy City Man
Date Prepared: May 15, 2003
RESOLUTION NO. 2003-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING PLANS
AND SPECIFICATIONS FOR THE TRAFFIC SIGNAL MODIFICATION PROJECT AT THE
INTERSECTIONS OF GRAND AVENUE/SHOTGUN LANE (1600 S. GRAND AVENUE, DIAMOND
BAR COMMUNITY/SENIOR CENTER), BREA CANYON ROAD/LYCOMING STREET, AND
GOLDEN SPRINGS DRIVE/BALLENA DRIVE IN SAID CITY AND AUTHORIZING AND DIRECTING
THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS.
WHEREAS, it is the intention of the City of Diamond Bar to construct certain
improvements in the City of Diamond Bar.
WHEREAS, the City of Diamond Bar has prepared plans and specifications for the
Traffic Signal Modification Project at the Intersections of Grand Avenue/Shotgun Lane (1600
S. Grand Avenue, Diamond Bar Community/Senior Center), Brea Canyon Road/Lycoming
Street, and Golden Springs Drive/Ballena Drive.
NOW, THEREFORE, BE IT RESOLVED that the plans and specifications for the Traffic
Signal Modification Project at the Intersection of Grand Avenue/Shotgun Lane (1600 S. Grand
Avenue, Diamond Bar Community/Senior Center) ), Brea Canyon Road/Lycoming Street, and
Golden Springs Drive/Ballena Drive are hereby approved.
BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to
advertise as required by law for the receipt of sealed bids or proposals for doing the work
specified in the aforesaid plans and specifications, which said advertisement shall be in the
form and content as approved by the City Attorney and a copy of this Resolution shall be
contained in each specification package for the work:
"NOTICE INVITING SEALED BIDS OR PROPOSALS"
Pursuant to a Resolution of the City Council of the City of Diamond Bar, Los Angeles
County, California, directing this notice, NOTICE IS HEREBY GIVEN that the said City of
Diamond Bar will receive at the office of the City Clerk in the City Hall of Diamond Bar, on or
before the hour of 2:00 o'clock p.m. on the 10th day of June, 2003, sealed bids or proposals
for the Traffic Signal Modification Project at the Intersections of Grand Avenue/Shotgun Lane
(1600 S. Grand Avenue, Diamond Bar Community/Senior Center), Brea Canyon
Road/Lycoming Street, and Golden Springs Drive/Ballena Drive.
Bids will be opened and publicly read immediately in the Office of the City Clerk, 21825
E. Copley Drive, Diamond Bar, California 91765-4177.
Bids must be made on a form provided for the purpose, addressed to the City of Diamond Bar,
California, marked, "Bid for the Traffic Signal Modification Project at the Intersections of Grand
Avenue/Shotgun Lane (1600 S. Grand Avenue, Diamond Bar Community/Senior Center), Brea
Canyon Road/Lycoming Street, and Golden Springs Drive/Ballena Drive."
PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of
California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is
required to pay not less than the general prevailing rate of per them wages for work of a similar
character in the locality in which the public work is performed, and not less than the general
prevailing rate of per them wages for holiday and overtime work. In that regard, the Director of
the Department of Industrial Relations of the State of California is required to and has
determined such general prevailing rates of per them wages are on file in the Office of the City
Clerk, 21825 E. Copley Drive, Diamond Bar, California 91765-4177, and are available to any
interested party on request. The Contracting Agency also shall cause a copy of such
determinations to be posted at the job site.
The Contractor shall forfeit, as penalty to the City of Diamond Bar, not more than fifty
dollars ($50.00) for each laborer, workman, or mechanic employed for each calendar day or
portion, thereof, if such laborer, workman, or mechanic is paid less than the general prevailing
rate of wages hereinbefore stipulated for any work done under the attached contract, by him or
by any subcontractor under him, in violation of the provisions of said Labor Code.
In accordance with the provisions of Section 1777.5 of the Labor Code as amended by
Chapter 971, Statutes of 1939, and in accordance with the regulations of the California
Apprenticeship Council, properly indentured apprentices may be employed in the prosecution
of the work.
Attention is directed to the provisions in Sections 1777.5 and 1777.6 of the Labor Code
concerning the employment of apprentices by the Contractor or any subcontractor under him.
Section 1777.5, as amended, requires the Contractor or subcontractor employing
tradesmen in any apprenticeable occupation to apply to the joint apprenticeship committee
nearest the site of the public works project and which administers the apprenticeship program
in that trade fer a certificate of approval. The certificate will also fix the ratio of apprentices to
journeymen that will be used in the performance of the contract. The ratio of apprentices to
journeymen in such cases shall not be less than one to five except:
A. When unemployment in the area of coverage by the joint apprenticeship committee has
exceeded an average of fifteen percent (15%) in the ninety (90) days prior to the
request for certificate, or
B. When the number of apprentices in training in the area exceeds a ratio of one to five, or
C. When the trade can show that it is replacing at least 1/30 of its membership through
apprenticeship training on an annual basis statewide or locally, or
D. When the Contractor provides evidence that he employs registered apprentices on all of
his contracts on an annual average of not less than one apprentice to eight journeymen.
The Contractor is required to make contributions to funds established for the
administration of apprenticeship programs if he employs registered apprentices or journeymen
in any apprenticeable trade on such contracts and if other Contractors on the public works site
are making such contributions.
The Contractor and subcontractor under him shall comply with the requirements of
Sections 1777.5 and 1777.6 in the employment of apprentices.
Information relative to apprenticeship standards, wage schedules, and other
requirements may be obtained from the Director of Industrial Relations, ex -officio the
Administrator of Apprenticeship, San Francisco, California, or from the Division of
Apprenticeship Standards and its branch offices.
Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in
the execution of this Contract and the Contractor and any subcontractor under him shall
employ with and be governed by the laws of the State of California having to do with working
hours as set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of
California as amended.
The Contractor shall forfeit, as a penalty to the City of Diamond Bar, twenty-five dollars
($25.00) for each laborer, workman, or mechanic employed in the execution of the contract, by
him or any subcontractor under him, upon any of the work hereinbefore mentioned, for each
calendar day during which said laborer, workman, or mechanic is required or permitted to labor
more than eight (8) hours in violation of said Labor Code.
Contractor agrees to pay travel and subsistence pay to each workman needed to
execute the work required by this Contract as such travel and subsistence payments are
defined in the applicable collective bargaining agreements filed in accordance with Labor Code
Section 1773.8.
The bidder must submit with his proposal cash, cashier's check, certified check, or
bidder's bond, payable to the City of Diamond Bar for an amount equal to at least ten percent
(10%) of the amount of said bid as a guarantee that the bidder will enter into the proposed
Contract if the same is awarded to him, and in the event of failure to enter into such Contract
said cash, cashier's check, certified check, or bond shall become the property of the City of
Diamond Bar.
If the City of Diamond Bar awards the contract to the next lowest bidder, the amount of
the lowest bid'der's security shall be applied by the City of Diamond Bar to the difference
between the low bid and the second lowest bid, and the surplus, if any, shall be returned to the
lowest bidder.
The amount of the bond to be given to secure a faithful performance of the contract for
said work shall be one hundred percent (100%) of the contract price thereof, and a labor and
material bond in an amount equal to one hundred percent (100%) of the contract price for said
work shall be given to secure the payment of claims for any materials or supplies furnished for
the performance of the work contracted to be done by the Contractor, or any work or labor of
any kind done thereon, and the Contractor will also be required to furnish a certificate that he
carries compensation insurance covering his employees upon work to be done under contract
which may be entered into between him and the said City of Diamond Bar for the construction
of said work.
No proposal will be considered from a Contractor who is not licensed as a Class A
and/or C10 contractor at time of award in accordance with the provisions of the Contractor's
License Law (California Business and Professions Code, Section 7000 et seq.) and rules and
regulations adopted pursuant thereto or to whom a proposal form has not been issued by the
City of Diamond Bar.
The work is to be done in accordance with the profiles, plans, and specifications of the
City of Diamond Bar on file in the Office of the City Clerk at the City Hall, Diamond Bar,
California. Copies of the plans and specifications will be furnished upon application and a non -
reimbursable payment of $30.00 to the City of Diamond Bar. Upon written request by the
bidder, copies of the plans and specifications will be mailed when said request is accompanied
by a non -reimbursable payment of $40.00 to cover the cost of mailing charges and overheads.
The successful bidder will be required to enter into a contract satisfactory to the City of
Diamond Bar. In accordance with the requirements of Section 903 of the General Provisions,
as set forth in the Plans and Specifications regarding the work contracted to be done by the
Contractor, the Contractor may, upon the Contractor's request and at the Contractor's sole
cost and expense, substitute authorized securities in lieu of monies withheld (performance
retention).
The City of Diamond Bar, California, reserves the right to reject anYh and all bids. By order of
the City Council of the City of Diamond Bar, California. Dated this 18 h day of March, 2003.
PASSED, ADOPTED and APPROVED by the City Council of the City of Diamond Bar,
California, this 20th day of May, 2003.
Carol Herrera, Mayor
ATTEST:
Lynda Burgess, City Clerk
I, Lynda Burgess, City Clerk of the City of Diamond Bar, California, do hereby certify
that the foregoing Resolution was duly and regularly passed and adopted by the City Council
of the City of Diamond Bar, California, at its regular meeting held on the 20th day of May, 2003,
by the following vote, to wit:
AYES:
COUNCIL MEMBERS:
NOES:
COUNCIL MEMBERS:
ABSENT:
COUNCIL MEMBERS:
ABSTAINED:
COUNCIL MEMBERS:
LYNDA BURGESS, City Clerk
City of Diamond Bar, California
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager 006 fblor—
Agenda # 6.13
Meeting Date: May 20, 2003
AGENDA REPORT
TITLE: Consider Approval of Resolution No. 2003 -XX Opposing AB 1221 (Steinberg and
Campbell), the Balanced Communities Act
RECOMMENDATION:
It is recommended that the City Council approve Resolution 2003 -XX opposing AB 1221, the
California Balanced Communities Act of 2003.
ANALYSIS:
AB 1221 enacts the California Balanced Communities Act of 2003, which would reduce city and
county sales and use tax revenue and use property tax revenue from counties' Educational Revenue
Augmentation Funds (ERAF) to backfill the sales and use tax revenue lost by cities and counties.
The City is concerned with the following provisions of the proposed legislation:
• This bill would take locally generated revenues (sales tax) that are currently distributed
to cities and redirect that revenue to the State and backfill that lost revenue with
property tax without constitutional protection guaranteeing property tax revenue would
continue to be distributed to cities in the future.
■ The proposed legislation sets the property tax backfill amount based on 2003-04 sales
tax revenue level. There is no language in the bill to account for future increases in
sales tax revenue. In other words, the City would lose a portion of all future increases in
sales tax revenue to the State.
For example, If Diamond Bar receives $3 million in sales tax effective January 2004, the
sales tax revenue would be reduced to $1.5 million and the lost sales tax revenue would
(theoretically) be replaced by backfill from property tax revenue via the Educational
Revenue Augmentation Fund. Once the initial shift is done, let's hypothetically say the
property tax revenue grows from $2 million to $3.5 million. In order to make up the
$1.5 million from the taken sales tax revenue, the percentage of property tax revenue
received would grow from 5.3% to 8%. Theoretically, going forward, Diamond Bar
would now receive .5% sales tax revenue and 8% property tax (2.7% back filled by
ERAF).
■ Sales tax revenue represents a major source of income which Diamond Bar has been
able to rely upon to provide many of its services. Changing this funding will be
unhealthy for local governments and places delivery of public services and our
municipal fiscal integrity at great risk.
If enacted, this legislation would transfer one of the City's primary sources of revenue to the State.
Cities would have to rely on the State to appropriate property tax revenue to cities to offset the lost
sales tax revenue. When the State again overspends and must balance its own budget, there is no
guarantee that the State will continue to provide this much needed revenue to cities.
The attached Resolution opposes AB 1221 and requests the State Budget Office and the State
Legislature hold a series of town hall meetings with local elected officials from around the state to
negotiate a more equitable resolution to the state budget crisis.
If approved by the City Council, copies of the Resolution will be distributed to the following: Assembly
Appropriation Committee members; Assemblyman Bob Pacheco; Senator Bob Margett; the authors
and co-authors of the bill; California Contract Cities; and the League of California Cities
Attachment: (Proposed Resolution Opposing AB 1221
IHinderliter AB 1221 Calculator Examples, Chart, and Analysis
RESOLUTION NO. 2003-
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DIAMOND BAR
OPPOSING AB 1221 (STEINBERG AND CAMPBELL) —
CALIFORNIA BALANCED COMMUNITIES ACT
WHEREAS, AB 1221 enacts the California Balanced Communities Act of 2003; reduces a
city's allocation of sales and use tax revenue; substitutes property tax revenue from the county's
Educational Revenue Augmentation Funds (ERAF) to backfill the sales and use tax revenue lost by
the city; and provides for an additional allocation of 0.5% of sales and use tax to the state in order to
replace the lost ERAF money, and
WHEREAS, the intention of AB 1221 is to create a positive incentive for local government to
address housing, it instead penalizes cities by depriving them of dependable sales tax revenue, and
WHEREAS, AB 1221 proposes to give the State more control over the distribution of local
sales tax revenues placing the delivery of public services and municipal fiscal integrity at risk, and
WHEREAS, AB 1221 could, in effect, strip the City of Diamond Bar of its only local allocated
tax revenue, and
WHEREAS, the future development of the City of Diamond Bar will be more retail commercial
based rather than residential according to the current general plan, and
WHEREAS, cities such as Diamond Bar are harmfully discriminated against by the use of a
single base year formula prescribed in AB 1221, having made longer term land use decisions based
on existing revenue sources which emphasize future retail commercial development, and
WHEREAS, the City of Diamond Bar will have a growing sales tax base anticipated to be more
than its property tax base, and
WHEREAS, the City of Diamond Bar realizes that the state budget crisis needs to be solved
and the state tax revenue system must be completely overhauled.
THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES HEREBY
OPPOSE AB 1221 (Steinberg and Campbell) and RESOLVE:
SECTION 1. AB 1221 is not beneficial to the City of Diamond Bar since potential loss of
additional city revenues may lead to a reduction in essential public services.
SECTION 2. The City Council recommends that the state budget office and the state
legislature hold a series of town hall meetings with local elected officials around the state in order to
accumulate more localized ideas to reach an equitable resolution to the state budget crisis.
1221. SECTION 3. The City Council opposes AB 1221 and asks all elected officials to oppose AB
SECTION 4. The City Clerk shall certify to the adoption of the Resolution.
PASSED, APPROVED AND ADOPTED this 13th day of May, 2003.
CAROLHERRERA
Mayor
I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the
foregoing Resolution was passed, approved and adopted at a regular meeting of the City council
of the City of Diamond Bar held on the 13th day of May, 2003, by the following Roll Call vote:
AYES:
COUNCIL MEMBERS:
NOES:
COUNCIL MEMBERS:
ABSENT:
COUNCIL MEMBERS:
ABSTAIN:
COUNCIL MEMBERS:
Lynda Burgess, City Clerk
City of Diamond Bar
HdL Coren & Cone AB 1221 Calculator
Pagel of 2
r
HdL Companies' AB 1221 Calculator
Assumptions:
Base Year Revenue:
Year 1 Assumed % Growth:
Year 2 Assumed % Growth:
Year 3 Assumed % Growth:
Year 4 Assumed % Growth:
Year 5 Assumed % Growth:
Property Tax
2097199
Sales Tax
1. (%
1'%
7 %
1' %
0i%
2?%
81221 Sales Tax Base (= 1/2 First Year Estimated Sales Tax):
$1,473,855
�- 5' %
About AB 1221 and the HdL Companies' Calculator
http://www.hdlccpropertytax.com/ab 1221 cp. asp
5/12/03
Results:
hese are estimates (based on the data you entered) of the figures that would be used if AB1221 is
pplied as the base year values from which all further property and sales percentage growth would be
calculated. If AB1221 becomes law the actual values used for the calculation of base year values will
likely be your 2002/03 fiscal year property (excluding RDA) and sales tax revenue totals.
81221 Prop. Tax Base (= First Year Est. Prop. Tax + 1/2 Est. Sales Tax):
$3,571,054
81221 Sales Tax Base (= 1/2 First Year Estimated Sales Tax):
$1,473,855
With Current Laws
Fiscal Non -AB 1221 Non -AB 1221 Non TB 1221
Year Property Revenue Sales Revenue Total
Base NIA, $2,097,199 N/A $2,947,709 N/A
1st 10.00% $2,306,919 1.00% $2,977,186 4.74%
2nd 7.00% $2,468,403 1.00% $3,006,958 3.62%
3rd 0.00% $2,466,403 2.00% $3,067,097 1.10%
1.00% $2,493,087 4.00% $3,189,781 2.66/
5th 1.00% $2,518,018 1 5.00% $3,349,270 3.25%
$5,044,908
$5,284,105
$5,475,361
$5,535,5004th
5,682,868
$5,867,288
With AB1221
Fiscal AB 1221 AB 1221 AB 1221
Year Property Revenue Sales Revenue Total
Base N/A $3,571,054 N/A $1,473,655 N/A
1st 10.00'% $3,928,159 1.00% $1,488,593 7.37%
2nd 7.00% $4,203,130 1.00% $1,503,479 5.35%
3rd 0.00% $4,203,130 2.00% $1,533,549 0.53%
4th 1.00% $4,245,161 4.00% $1,594,890 1.80%
5th 1.00°% $4,287,613 5.00%o
$1,674,635 2.09/0
$5,044,908
$5,416,752
$5,706,609
$5,736,679
$5,840,052
$5,962,248
Comparison Summary
Totalevenue Total Revenue
AB 1221 With AB 1221 Difference Cummulative
Difference
5,044,908 $5,044,908 N/A
N/A5,284,105
$5,416,752 2.51 % o$132,647 2.51 /o $132,647,475,361 $5,706,609 4.22% $231,248 3.38%,535,500 0 $363,895$5,736,679 3.63/0 $201,178 3.47% $565,073,682,868 $5,840,052 2.77% $157,184 3.29% $722,256,867,288 $5,962,248 1.62°/ Aod oan opo. a .
JrA&
About AB 1221 and the HdL Companies' Calculator
http://www.hdlccpropertytax.com/ab 1221 cp. asp
5/12/03
HdL Coren & Cone AB 1221 Calculator Page 1 of 2
► HdL Companies' AB 1221 Calculator
Assumptions:
Base Year Revenue:
Year 1 Assumed % Growth:
Year 2 Assumed % Growth:
Year 3 Assumed % Growth:
Year 4 Assumed % Growth:
Year 5 Assumed % Growth:
Proper Tax
19454661
17a %
._...3. e8'%
Sales Tax
2423743'
r 8i%
%
l_8=.%
- - %--". I %'➢( co,yoo)
About AB 1221 and the HdL Companies' Calculator
http://www.hdlccpropen'ytax.com/ab 1221 cp. asp
5/12/03
Results:
hese are estimates (based on the data you entered) of the figures that would be used if AB1221 is
applied as the base year values from which all further property and sales percentage growth would be
calculated. If AB 1221 becomes law the actual values used for the calculation of base year values will
likely be your 2002/03 fiscal year property (excluding RDA) and sales tax revenue totals.
81221 Prop. Tax Base (= First Year Est. Prop. Tax + 1/2 Est. Sales Tax):
81221 Sales Tax Base (= 1/2 First Year Estimated Sales Tax):
$3,157,338
$1,211,87
With Current Laws
Fiscal Non -AB 1221 Non -AB 1221 Non -AB 1221
Year Property Revenue Sales Revenue Total
Base N/A $1,945,466 N/A $2,423,743 N/A
1st (1.70;1% $1,912,393 3.30% $2,503,727 1.07%
2nd 1.70% $1,944,904 8.30% $2,711,536 5.44%
3rd 3.70% $2,016,865 8.00% $2,928,459 6.20%
4th 3.80% $2,093,506 2.90% $3,013,384 3.27%
5th 8.90% $2,279,828 1.80%o
$3,067,625 4.71%
$4,369,209
$4,416,120
$4,656,440
$4,945,324
$5,106,890
$5,347,453
With AB 1221
Fiscal AB 1221 AB 1221 AB 1221
Year Property Revenue Sales Revenue Totai
Base N/A $3,157,338 N/A $1,211,872 N/A
1st (1.70)'% $3,103,663 3.30% $1,251,863 (0.31)%
2nd 1.70'% $3,156,425 8.30% $1,355,768 3.60%
3rd 3.70% $3,273,213 8.00% $1,464,229 4.99%
4th 3.80°,'/0 $3,397,595 2.90% $1,506,692 3.52%
5th 8.909/0 $3,699,981 1.80% $1,533,812 6.72%
$4,369,209
$4,355,526
$4,512,193
$4,737,442
$4,904,287
$5,233,793
Com arison Summa
Fiscal Total Revenue Total Revenue
Year Without AB 1221 With AB 1221 Difference Cummulative Difference
Base $4,369,209 $4,369,209 N/A
N/A
1st $4,416,120 $4,355,526 (1.37)% ($60,594) (1.37)%
2nd $4,656,440 $4,512,193 (3.10)% ($144,247) (2.26)%
3rd $4,945,324 $4,737,442 (4.20)% ($207,882) (2.94)%
4th $5,106,890 $4,904,287 (3.97)% ($202,603)
5th $5,347,453 $5,233.793 (2.13101. (4,, � An io 00.0.
($60,594)
($204,840)
($412,722)
- - %--". I %'➢( co,yoo)
About AB 1221 and the HdL Companies' Calculator
http://www.hdlccpropen'ytax.com/ab 1221 cp. asp
5/12/03
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HdL Coren & Cone AB 1221 Calculator
In the proposed legislation AB 1221, General Fund revenues ONLY are in play. The bill, as
proposed, does not impact redevelopment tax increment revenue.
1. Values in the base year in redevelopment project areas do not receive the cost of
living adjustments applied by the Assessors' offices annually. Base Year values do
not grow between tax years.
2. Under AB 1221, to the extent that a city's assessed valuation is within a
redevelopment project area, the city will not see property tax revenue growth in
subsequent tax years from the project area base years.
3. Cities that have been impacted by successful property tax appeals during the past
year should take these potential value declines into account when developing a growth
percentage.
4. Neither Hinderliter del -lamas & Associates (sales tax) nor HdL Coren & Cone
(property tax) have reliable data to project revenues 2, 3, 4, or 5 years into the future.
Property tax is a trailing economic indicator due to the fact that the data upon which
taxes are based are not available for purchase until 6 months after the lien date roll
has been assembled.
5. HdL Sales Tax clients can review sales tax trends for your jurisdiction by pulling up
annual or quarterly totals using the "print reports" function on your HdL Sales Tax
browser.
OBSERVATIONS:
• In years where the growth in sales taxes and property taxes are the same
percentage, AB 1221 has no fiscal impact.
• In years where the property tax percentage growth is larger than the sales tax
percentage growth, there is an advantage to AB 1221.
• In years where the sales tax growth is larger than the property tax percentage
growth, there is a disadvantage to AB 1221 being implemented as the overall tax
receipts will be less than if AB 1221 is not adopted.
• The legislation does not address how retroactive Sales Tax adjustments including
appeals will be handled.
• Individual cities need to take into account how AB 1221 will affect city to city, city to
county, and city to developer sales tax sharing agreements. As drafted, AB 1221
does riot specify how or if such agreements would be grandfathered.
• Commercial and industrial property values on an acre by acre basis generally
exceed those of residential properties. Commercial and industrial properties often
have unsecured values attached that also generate property tax revenue.
• AB 1221 is new legislation which has not been reviewed by any committee of the
legislature. This legislation may not be enacted, or may be enacted is some
different form.
http://www.hdlccpropertytax.com/ab1221 cp. asp
Page 2 of 2
5/12/03
AGENDA NO. 6.1.1
CITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION
MAY 6, 2003
STUDY SESSION: M/Herrera called the Study Session to order at
4:41 p.m. in Room CC -8 of the South Coast Air Quality Management
District/Government Center, 21865 E. Copley Dr., Diamond Bar, CA.
Present: Council Members Chang, O'Connor, Zirbes,
MPT/Huff and M/Herrera
Also present were: Linda Lowry, City Manager; Mike Jenkins, City
Attorney; James DeStefano, Deputy City Manager; David Doyle; Deputy City
Manager; David Liu, Public Works Director; Bob Rose, Community Services
Director; Linda Magnuson, Finance Director; Lynda Burgess, City Clerk; April
Blakey, Public Information Manager; Sharon Gomez, Administrative Analyst;
Fred Alamolholda, Senior Engineer; Kim Crews, Senior Management Analyst;
Linda Smith, Development Services Assistant and Susan Full, Accountant II.
Fiscal Year 2003-04 Budget
Public Comments
1) Fiscal Year 2003-04 Budget
CM/Lowry reported that the agenda package budget packet carries this year's
business forward into next year and does not address VLF reduction allocations
from the state. The packet includes unaltered state subventions, positions that
have been budgeted for this year, 3% cost -of -living increase and includes $25
iincrease in cafeteria plans for all full-time employees. The items included in the
goals and objectives are continued into the budget. Staff's presentation includes
an update of where staff sees themselves with regard to meeting the objectives
within the goals. For the most part, if there were items pushed out when staff
formulated revisions to this budget, those items have been built back into the
budget that has been presented to the Council. In one case, the slurry seal items
have been reflected on the cover sheet, the third page of the budget document.
This shows the presentation of the "going forward" budget relative to the general
fund living within its current -year resources. Staff has not moved spending prior -
year fund balance carryovers and left slurry seal items off. Those would be
visible down next to the bottom line where the capital transfer -out items are
shown. We met with the Finance Committee this morning and were directed that
the slurry seal items belong as part of the presentation for next year. In order to
fund the slurry seal items because they have been approved in the current year
budget, we could legitimately spend out of the general fund carryovers. The new
spreadsheet includes the revised budget presentation to include the slurry seal
items as part of the going -forward general fund business for next year with the
anticipation that completion of the slurry seal is one of the best practices that the
City wishes to continue. Staff looked at this proposal with the Finance
MAY 6, 2003 PAGE 2
CC STUDY SESSION
Committee and the Committee said to review the proposal as it would appear
were the City to suffer a $1,000,000 reduction in VLF and make a third -round
proposal were the City to suffer a $2,000,000 reduction in VLF. In accordance
with those instructions, the second to the right column, third line from the top
reflects a $1 million reduction in subventions. The last column on the right
reflects an additional $1 million reduction in subventions. Accordingly, staff
reviewed the reductions and each department head prepared an explanation of
what those cuts would entail for them based on the budgets they had presented
to the Council, that being a go -forward on this year's goals and objectives. With
this information, Council could have a sense of the context within which it would
be looking at other directions to staff on how to prepare another draft of the
budget. The circumstance of having unknown revenues along with an ongoing
set of goals and objectives invites criticism about the budget process. If Council
would like staff to give a line by line explanation, that would be appropriate. The
presentation could include presentations by department heads to indicate what
they included in the original presentation, what would be the impact of
$1,000,000 and $2,000,000 reductions.
M/Herrera explained that the Finance Committee felt it would be better to take a
more prudent approach rather than a "business as usual" approach in the budget
that was distributed to the Council. Rather than wait to see what the state gives
the City, the Finance Committee felt it would be better to prepare reduction
scenarios from the outset in an effort to be pro -active rather than re -active.
MPT/Huff stated that the budget is a complicated document. One of the things
that confused him was how staff arrived at what are called "available resources"
- general fund resources. For the sake of argument, assume a budget of
$15,000,000 last year. Perhaps because the City did not have enough staff or
did not get around to it, the City may have spent only $11,000,000 even though
there was $14,000,000 allocated. So, the City basically built up $4,000,000 extra
dollars than what was anticipated to build up the City's fund reserves. In looking
at it once again, we could assume that this has already been allocated. So we're
showing it now as a reserve. We had a way to target that in the past saying this
is something the Council agreed on. We included it in the budget and it did not
get spent. So now what we're looking at is this $19,000,000 and a $2,000,000
million reduction in available resources. Some of that money includes money
from the past year that the Council allocated in this last fiscal year that for
whatever reason was not spent. So, the general fund resources improved by a
larger amount. But we still think in our heads that this thing is going to get taken
care of because we budgeted for it.
C/Zirbes said he went through the budget contained in the packet over the
weekend and was comfortable with what he saw and with the numbers contained
in the budget. He also understood the concern about whether there would be a
reduction in the VLF. There is so much confusion about what's going on in
Sacramento - "we're not going to take away from the cities" - "we're not going to
MAY 6, 2003 PAGE 3
CC STUDY SESSION
balance on the backs of the drivers." If Sacramento were looking to balance their
budget he would believe they would be more likely to raise the vehicle license
fees as opposed to doing what they did several years ago by passing along the
deficit to the cities. He felt it was smart to take a look at alternative budgets in
case the City is faced with the reduction, but he wondered what the likelihood
would be that the City would see any reduction in the VLF.
MPT/Huff said that the assumption was the City would be hit in this current year.
There's a stalemate going on between the two sides and no one wants to pull the
plug on the VLF, but if they don't, they have to find a different way to balance the
budget. Even if they pull the plug on VLF, it would solve only a part of the
problem. If car owners are paying a higher VLF, the cities may still take a hit.
That's the part we don't know. All we know is the question we rhetorically asked
this morning. Are we in a situation of "business as usual" and the answer is "no."
The state has a $25-35 billion deficit and they keep looking in our bank account.
Questionnaires to cities ask these types of questions. What they're going to do is
try and measure the reserves and set-asides. So, the Finance Committee felt
that it should bring something to the Council that addressed "business as usual"
although we don't think that's right, but we felt it was important to look at various
scenarios. As a Council, we have to make an "on-faith" decision. Also, there are
various constituencies within the City that advocate different capital items that
have not yet been contemplated such as soccer fields and a library. If we build a
library, how do we maintain it? We need to figure out how much of this reserve
can we spend and how much of the reserve can we not touch regardless. He felt
it would be helpful to look at the budget in that way. Does the Council want to
fund ongoing expenses out of the reserves or do you want to keep the capital.
Secondly, does the Council want to do business as usual and fund the deficit
with capital reserves? The subcommittee felt it should present something that
would reflect what the City might anticipate.
C/Zirbes said that as a business owner, he has always analyzed best case, worst
case scenarios and consider at what point in time he would pull the plug on
certain expenses. He felt it was prudent for the Council to do the same.
However, being held up by the state causes a dilemma for this City. The City is
to the point where it needs to be adopting some type of a budget coming into the
new fiscal year. He would be curious to know from each of the directors what the
City loses.
NIPT/Huff said that if the City decided to proceed on a "business as usual" basis
we might have to trim back when the budget is finally determined.
C/Chang said that regardless of the items the state would probably cut some of
the money flowing to the City anyway. It depends on how big the cut is. On the
other hand, the City has enough so that it does not really have to worry about
how much the state is cutting. Luckily, this City has money to supply its own
budget. If we have problems in this City, we can resolve them. Although the
problem is created from the state, the City still has the tools to resolve it. With
MAY 6, 2003 PAGE 4
CC STUDY SESSION
that in mind the City should certainly be more conservative in its spending. In the
meantime, he does not believe the City should cut back on the quality of service.
C/O'Connor felt there should be a starting point and that Council should proceed
through the budget as submitted by staff to determine what cuts the Council
would recommend.
M/Herrera agreed that today is the starting point for Council to receive
information. Staff has presented Council with a rollover budget. It is a snapshot
of exactly what the City is doing today with respect to programs and revenues.
CM/Lowry explained that because the City is trying to live within its resources,
staff played with those resources to determine what could be done to decrease
the amount of cuts. Because CSD/Rose's budget includes $110,000 in
maintenance, staff thought to offset that amount by drawing down on bond
money that can legally be spent for maintaining the parks. Staff snipped another
$10,000 from the City Attorney's fee. According to the spending pattern, the City
could probably live with that. Staff combined the office of the City Manager and
City Clerk and pulled out the position of Senior Management Analyst and looked
to combine other staffing resources, possibly looking to reduce some of the
support staff in those areas resulting in an overall savings of about $78,000.
Staff similarly combined Finance and Human Resources to reduce that budget
amount through staffing reductions. Other changes involve Information Systems
interns. Some of the changes anticipated for Public Information would be
improvements in the newsletter and increase in inventory for the D.B. store.
Those would likely be cut back for a $10,000 reduction. Additionally, there would
be a general government reduction of $32,000. A rearrangement of law
enforcement contract items such as the school safety program by not filling a
vacancy and working with Lt. Maxey's staff is certain that the amount could be
reduced significantly without adverse impacts to public safety.
DCM/Doyle explained that there is presently one vacancy that is funded from the
general fund. The other is a grant deputy.
CM/Lowry said that staff considered cutting back on some of the coyote control.
Staff pulled out the $75,000 allocated for community planning. Building and
Safety is a based on demand. Staff removed an unfilled position and reduced
overtime for Neighborhood Improvement. Staff could reduce Community
Services Administration by removing part-timers.
CSD/Rose said that removal of part time cost, overtime cost and small tool
purchases would result in savings of about $26,300. Elimination of the track
meet, tiny tots program and Winter Snow Fest would result in a $119,138 cost
cut.
DCM/DeStefano explained that more than half of the economic development
budget goes to a particular business in town as a rebate in accordance with the
MAY 6, 2003 PAGE 5
CC STUDY SESSION
sales tax agreement. Therefore, the reduction of about $36,000 to meet the
$1,000,000 goal would come entirely out of professional services (appraisal
work, economic development work, financial consultant support).
CM/Lowry said that with the above cuts, the savings is just under a $1,000,000
left over at the end of the year.
CSD/Rose confirmed to that the City realizes $90,000 from the track meet, tiny
tots program and Winter Fest. The money goes into the general fund as
revenue.
C:/Chang felt it did not make sense to cut those programs to save money and that
staff should re -look at that item.
PWD/Liu said that his department deleted the $100,000 carryover for the
Neighborhood Traffic Management program. In this scenario, staff would
propose to reduce a few more items. The proposed budget included $3,000 for
traffic mitigation for the SR 57/60 HOV project. The other items include storm
water runoff for a total reduction of $60,000.
CSD/Rose said the budget was stripped down $25,000 from $50,000 for tree
planting and $11,800 from the $150,000 street maintenance budget.
CM/Lowry summarized that the above is the first blush of trimming the budget by
$1,000,000. She then explained the items that were reduced in the $2,000,000
reduction column. Reduce park maintenance by an additional $50,000. Sell
Prop A monies for $200,000. Additionally, staff took away the 3% (cost of living
increase), the $25 (cafeteria benefit) and some of Council's travel money, and
$5,000 of the City Attorney's allowance. Also, another $25,000 was removed
from the City Manager's office budget. General government was further reduced.
Bottom line - no CPI, all vacancies left open, no $25, no contract with video
people, Mr. Neely, etc, public information reduction, less promotional business,
law enforcement reductions of $100,000, 25% reduction in volunteer patrol
services, some reduction and cutback in fire services, animal control and
emergency preparedness. Emergency preparedness could potentially be
reduced by $1,000.
DCM/DeStefano said that of the $90,000 that remains to be cut from Community
Services includes $25,000 for salaries, $30,000 for professional services and
other small cuts.
CSD/Rose explained that further cuts would eliminate certain maintenance items,
replanting slopes and slurry seal for a couple of the park's parking lots.
PWD/Liu said that the reduction would eliminate replacement of street signs.
MAY 6, 2003 PAGE 6
CC STUDY SESSION
CSD/Rose explained that the tree planting would be reduced by $40,000 and
street sweeping would be reduced by $46,800.
CM/Lowry further explained that the standard deposit for self-insurance would be
eliminated. At this point, the fund is over $1,000,000.
Even with the $2,000,000 reductions, staff expects a $1,000,000 amount of
excess revenue over appropriations. The consideration is whether, as a policy
matter, the Council would wish to redistribute the amount back up into the budget
or hold it as a cushion for unanticipated increases or unanticipated shortfalls.
C:/O'Connor asked what the 3% and $25 amount to.
FD/Magnuson responded that the 3% cost of living adjustment would amount to
approximately $86,900 and the $25 cafeteria increase would cost approximately
$14,450, for a total adjustment of $101,400.
C/Zirbes asked what the open positions total would be.
FD/Magnuson said the Senior Neighborhood Improvement Officer position
comes to about $77,000 for salary and benefits and the Senior Management
Analyst position is about the same. Currently, those are the two full-time
positions that are open.
CM/Lowry said that one of the creative ways to keep people is to leave those
humans in the special fund. There could be other ways to reorganize the City
around future vacancies and other ways to allocate funds for use of staff.
M/Herrera said there is some speculation that the City will not take a big hit this
year. A lot of people are predicting the hit will occur in the following year.
Perhaps the Council does not need to spend a whole lot of time thinking about
alternative ways of financing some of the personnel. However, we should start
thinking about it for the long term for the following year.
C/O'Connor felt that salaries should not be cut. If the City can't keep its good
employees, it has lost a great deal. The $90,000 should be left in no matter
what.
MPT/Huff said he didn't mind cutting the $1,000,000 cushion because it is all
reserves. It seems the problem is reallocation because we haven't done all of
the stuff that was included in prior budgets.
C/O'Connor said that the residents have commented that the City should be
spending its $20,000,000 reserves.
CM/Lowry said that the problem with the state revenues being so up and down is
the state's problem. Because of the City's foresight, it has not had to weather so
MAY 6, 2003 PAGE 7
CC STUDY SESSION
many of those ups and downs until now. In the last 30 years, certain cities have
had to endure that. And now, D.B. is in that cycle. One of the ways the City can
protect itself is to analyze the reserves and make policy decisions, your
commitment about how you want those reserves to work. How do you want the
City to arm itself so that either the reserves are always there or there is a definite
plan to meet the goals. Before we knew the state was going to try and take the
City's money, it was allocated for certain projects. Now that there is a potential
shortfall, how do we reallocate that money not knowing if your revenues will be
able to keep up with your expenditures and not knowing if spending that money
will incrementally increase revenues or deplete revenues. Instead, we should
plan for all contingencies. When the Council gave her employment interview,
one of the questions was how the Council wanted to handle its reserves on an
ongoing basis to cover the City on an emergency basis. How much reserve does
the Council want to keep for something happening that the City didn't plan. She
pointed out that it takes 120 days to amend personnel spending. It takes 120
days to figure out how to make a layoff policy or how to negotiate termination
packages for employees. How much money do you think you have to have on
hand to deal with that. The way you plan is to actually weigh those options and
then create a capital improvement budget that goes five years out. Year to year
allocation leads to confusion about how much is left from a prior year. How much
of the fund balance is really committed to actual capital improvement projects?
Instead, the money should be transferred out of the general fund into a capital
improvement reserve and earmark the projects inside the reserves. This City
does not put the money into projects until it needs it. That's what MPT/Huff was
describing. It confuses the fund balance. If the planning fairy waves its wand
and all of the projects should happen at once, you don't know where the funding
is coming from. That would be the next stage. In order to be comfortable with a
forward-looking operating budget, it would behoove Council to look at
establishing a capital improvement reserve fund and then we can look at how
much should be kept in the general reserve fund for emergencies and how much
should be dedicated to development. She pointed out that there is a real
opportunity for Council to determine how it wants to proceed. For instance, the
cul-de-sacing of Washington St. was on the list because staff thought it needed
to be done. However, it seems to no longer be a real apparent need. This is the
type of discussion department heads need to have with Council - a real one-on-
one discussion about Council's goals and how it wants to proceed. In addition, it
would help to illuminate the scoring of priorities that each Council Member
applied on an individual basis. This type of exercise would assist staff in
formulating and prioritizing a new or ongoing budget.
C/Chang said the City might not recover from the state budget cuts. The Council
needs to decide what amount of cut it wants to go for. We should go item by
item and decide what to cut.
M/Herrera said that another scenario is to meet on May 13 and talk about some
of the things previously outlined, talk about the Council's goals and the budget.
MAY 6, 2003 PAGE 8
CC STUDY SESSION
Once the Council knows the state's position, it would be in a stronger position to
Clive staff direction about which column to pursue.
C/Zirbes said he would also like to look at what the City could do to save money.
At the same time, we should move forward with the proposed budget knowing
there is a way that the City could save $1,000,000. Because this is a tough year,
the City isn't going to put a million in the bank and instead of chopping
$2,000,000 in services, cut back on some of the things proposed in the
$1,000,000 cut and take the other million and consider it a $2,000,000 loss - just
ddon't put the million in the reserves this year. There are a lot of things the City
needs to provide. The proposed budget is solid. It keeps the City moving
forward. Sacramento presents a question that can't be answered at this time.
But it seems that staff has thought this through and considered a variety of
options. As a Council, we need to consider what is important to the quality of life
in this City. Is it really important for us, in a tough budget time, to put money in
the bank? Some of the cuts in the $2,000,000 column seem severe while the
City is still putting $1,000,000 in the bank.
MPT/Huff reiterated his agreement that it was not necessary for the City to put
away $1,000,000. In fact, this budget would allow the City to free those salary
budget items.
C/O'Connor said that we could leave the budget as is. We could suffer the
$1,000,000 and suffer $40,000 less. It's easy to drop $40,000.
CSD/Rose explained that part of the cost for the Community/Senior Center
maintenance is a one-time cost to outfit the facility for about $350,000. The
remaining cost is $600,000 for the annual operating expenses. There would be
no operating expenses until February 2004, about five months in the next fiscal
year.
C/O'Connor stated that the D.B. Community Foundation has been considering
many ideas. CSD/Rose just mentioned $350,000 for furniture and fixtures.
Would Council like to consider having individuals buy, for instance, a table and
have a plaque with their name installed. Also, there was a suggestion to sell
your name for the banquet hall. For a $1,000,000, you could have the banquet
hall named after you. Some individuals want to donate art. Or, perhaps
someone would like to make an endowment for the senior center, etc. Council
could consider such ideas as a method of deferring costs.
M/Herrera said the first thing the Council needs to determine is how to build for
next year. Perhaps Council would want to draw up new list after listening to
department heads talk about why we should eliminate something. After that,
staff could bring Council a decision package to be considered along with the
other items of concern. After the meeting, staff will provide blank goal sheets to
work on next year's goals, continue the project assessment and get a clearer
indication of how to proceed.
MAY 6, 2003 PAGE 9
CC STUDY SESSION
CM/Lowry offered that department heads could list some goals and options for
discussion.
C/O'Connor said it would be helpful if Council could get the wish lists from
department heads prior to the meeting.
M/Herrera said that before Council considers the rollover columns, it needs to
know the costs involved with the Community/Senior Center so that the costs do
not have to be added back in later.
C/O'Connor said that Council approved $15,000 in the budget for a grant writer.
The Community Foundation has not spent all of that money because it just hired
a grant writer. She noticed a line item in the budget that indicated $15,000 for a
grant writer. Is that line item for the City or for the Foundation?
DCM/Doyle responded that the Foundation grant would carry over into next year
whatever funds are remaining at the end of this fiscal year. Last year when the
grant writer was approved, it was done through a decision package and that
decision package was not included in the budget now before you. The $15,000
budget line item is for the City's grant writer. The Foundation requested a study
session with Council to determine what level of support, if any, the Council
wanted to give the Foundation such as the minutes secretarial service of about
$1,200 and funding for the grant writer.
MPT/Huff said that the Foundation was formed to benefit the City. Funding was
provided to help jump start the Foundation and help the Foundation to become
self-sufficient in funding the Parks Master Plan.
C/O'Connor agreed that the Foundation has to find other funding sources and
looks to the grant writer for those sources.
C/Zirbes said that if the grant writer is successful, he could produce 10 to 50 -fold
the investment the City makes in the form of grants that it might not normally see
as a City. If that were the case, the money spent would greatly benefit the City.
It seems too early to tell how successful he will be.
Following discussion regarding three separate budget scenarios for FY 2003-04,
it was agreed that the discussion would be continued to Tuesday, May 13, 2003
at 4:30 p.m. in Room CC -8, SCAQMD/Government Center, 21825 E. Copley Dr.
PUBLIC COMMENTS: None Offered.
MAY 6, 2003 PAGE 10
CC STUDY SESSION
ADJOURNMENT: With no further business to conduct, M/Herrera
adjourned the Study Session at 6:00 p.m. to Closed Session.
LYNDA BURGESS, City Clerk
ATTEST:
CAROL HERRERA, Mayor
AGENDA NO. 6.1.2
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
MAY 6, 2003
STUDY SESSION: M/Herrera called the Study Session to order at
4:41 p.m. in Room CC -8 of the South Coast Air Quality Management
District/Government Center, 21865 E. Copley Dr., Diamond Bar, CA.
Present: Council Members Chang, O'Connor, Zirbes,
MPT/Huff and M/Herrera
Also present were: Linda Lowry, City Manager; Mike Jenkins, City
Attorney; James DeStefano, Deputy City Manager; David Doyle; Deputy City
Manager; David Liu, Public Works Director; Bob Rose, Community Services
Director; Linda Magnuson, Finance Director; Lynda Burgess, City Clerk; April
Blakey, Public Information Manager; Sharon Gomez, Administrative Analyst; Fred
Alamolholda, Senior Engineer; Kim Crews, Senior Management Analyst; Linda
Smith, Development Services Assistant and Susan Full, Accountant II.
Fiscal Year 2003-04 Budget
Public Comments
Following discussion regarding three separate budget scenarios for FY 2003-04, it
was agreed that the discussion would be continued to Tuesday, May 13, 2003 at
4:30 p.m. in Room CC -8, SCAQMD/Government Center, 21825 E. Copley Dr.
CLOSED SESSION: 6:00 p.m. CC -8
- Government Code Sec. 54957.6: Conference with Labor
Negotiators
City designated representative: Finance Subcommittee
(MPT/Huff and M/Herrera)
Unrepresented employee: City Attorney
- Public Comments
CALL TO ORDER: M/Herrera called the Regular City Council Meeting
to order at 6:39 p.m. in the South Coast Air Quality Management
District/Government Center Auditorium, 21825 E. Copley Dr., Diamond Bar, CA.
PLEDGE OF ALLEGIANCE: Mayor Herrera.
INVOCATION: Monsignor James Loughnane, St. Denis Catholic
Church
MAY 6, 2003 PAGE 2
CITY COUNCIL
ROLL CALL: Council Members Chang, O'Connor, Zirbes,
Mayor Pro Tern Huff, and Mayor Herrera
Also present were: Linda Lowry, City Manager; Mike Jenkins, City
Attorney; James DeStefano, Deputy City Manager; David Doyle; Deputy City
Manager; David Liu, Public Works Director; Bob Rose, Community Services
Director; Linda Magnuson, Finance Director and Lynda Burgess, City Clerk.
APPROVAL OF AGENDA: CM/Lowry asked that Item 6.13.4, Approval of
Letter of Support for SB 537 (Romero) - (Solid Waste Management) be continued
to either the Special Meeting of May 13 or to the Regular City Council Meeting of
May 20, 2003. Further, she requested that Item 7.1, Public Hearing regarding
(Extended Stay America, be removed from the Agenda at the request of the
Applicants who indicated they no longer wished to pursue the project.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Presented City Tile to Heman Tanna, Vice President of Marketing and his
daughter, Khyati Tanna, Marketing and Floor Operations Manager for Shear
Artistry, as Business of the Month, May 2003 and displayd Business of the
Month video.
11.2 Presented Certificate Plaque to David Lindzey, Principal, Diamond Ranch
High School, awarded "California Distinguished School."
1.3 Presented Certificate Recognizing the AYSO "2003 Cottontail Country
Classic" Tournament Committee for the tournament held in April.
1.4 Proclaimed May 2003 as "Water Awareness Month."
1.5 Proclaimed May 2003 as "Fire Service Month." Fire Capt. Nieto gave a
overview of the fire department's functions and demonstrated different
protective gear that firefighters use.
1.6 Presentation given by Raja Mitwasi, CalTrans representative, regarding the
SR 57/60 High Occupancy Vehicle (HOV) Freeway reconstruction project
(lane construction).
C/O'Connor exclaimed that CalTrans indicated it would work closely with the
contractor, but how about working closely with the City of D.B. She was
outraged that main arteries connecting the City to the freeway system would
be closed for several months and the adverse impact it would have on
residents, businesses and City streets. She would have hoped that CalTrans
would work closely with the City's staff to mitigate this situation.
Mr. Mitwasi said that what he reported was not new to the City. CalTrans has
been working with City staff since the day CalTrans started processing its
MAY 6, 2003 PAGE 3
CITY COUNCIL
environmental document for this project more than five years ago. He
assured C/O'Connor that CalTrans would continue to work closely with City
officials.
C/O'Connor asked if CalTrans could keep one lane open to ensure access,
or close the ramp during off-peak evening hours.
Using the map, Victor Veltodino, project director, explained that the Brea
Canyon on-ramp would have to be closed in order to complete a total
realignment in order to accommodate the new Grand Ave. collector road.
The westbound Brea Canyon off-ramp will be lowered six feet to
accommodate the road going over the off-ramp. One of the contract
requirements is that the contractor has to open the Grand Ave. on-ramp
before he closes the Brea Canyon westbound on-ramp. One of those ramps
will always be open. The Grand Ave. on-ramp will be closed from August to
December. The westbound Brea Canyon ramp will be closed after the Grand
Ave. on-ramp is opened.
C/Chang suggested that the CalTrans representatives provide the City with
a complete mitigation plan for the Council to study before their next
presentation. The public continues to inquire about the project and the
Council has no answers.
Mr. Veltodino explained that the CalTrans traffic mitigation plan takes into
account the current traffic conditions in and around D.B. It is very difficult to
rebuild these ramps and maintain traffic flow in the immediate area.
CalTrans will continue to work with the City to reduce the closure time.
Mr. Mitwasi cautioned the Council that any contract changes would cause
possible delays and increased expenditure of taxpayer dollars. Their job is
to present the contractor's schedule and to work with the City's professional
engineers to reduce the impact and period of time the ramps would be closed
to traffic. CalTrans is equally concerned about presenting a minimal impact
to the residents and business of the City.
MPT/Huff said the City has been looking forward to this improvement for
many years. Council knows that CalTrans has been talking to staff over a
period of years and yet does not know how this project directly impacts the
City during the construction phase. Will CalTrans have a Web site that
indicates the closures and detours?
Mr. Mitwasi explained that Public Information is formulating a Web Page for
SR 57/60. This project will vastly improve the congestion currently
experienced in this City. It is a parking lot between the SR57 and 60 and
even east. This project will ensure a safer and smoother transition.
MPT/Huff said that it is imperative that CalTrans and the City keep the public
informed about this project.
MAY 6, 2003 PAGE 4
CITY COUNCIL
M/Herrera asked if the mitigation has been developed for this project.
Mr. Mitwasi responded that mitigation has been identified. As the project
moves forward, CalTrans will work closely with staff to mitigate the impacts.
C/Zirbes asked CalTrans representatives to keep staff members apprised of
impending stages of construction so that staff could keep the community
alerted to each succeeding step in the process. He had not anticipated an
eleven-month ramp closure. He asked if the ending date of the project was
fluid.
Mr. Mitwasi explained that CalTrans has to meet the end of 2006 date set by
CTC (California Transportation Commission). He assured the Council that
CalTrans would work very closely with PWD/Liu and the rest of City staff to
minimize the impact to businesses and motorists. CalTrans is committed to
sharing this information.
Mr. Mitwasi responded to C/O'Connor that it is part of the plan to provide
notification to Metrolink riders.
1.7 Presentation by the City's Public Information Division re: New City Web site.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS: CM/Lowry stated that
during Closed Session, the City Council gave direction to the negotiator relative to
the City Attorney's Professional Services Contract.
3. PUBLIC COMMENTS: Jody Roberto felt there was a great community
need for a sports complex. She asked the City to identify potential future sites and
feared that if the City waited too long, there would be no land available. It is time to
take action and asked what the City needed in order to move forward. D.B. has long
suffered from lack of practice fields for sports groups.
4. RESPONSE TO PUBLIC COMMENT: M/Herrera assured Ms. Roberto that
Council Members are looking into the possibility of different sites for a possible
sports complex. Council is aware of the community's desire for a sports complex.
The City's youth is very important to this Council and to the community.
5. SCHEDULE OF FUTURE EVENTS:
5.1 TRAFFIC AND TRANSPORTATION COMMISSION MEETING - May 8, 2003
- 7:00 p.m., Hearing Board Room, SCAQMD/Government Center, 21865 E.
Copley Dr.
5.2 LOS ANGELES COUNTY SHERIFF'S DEPARTMENT OPEN HOUSE -
Diamond Bar/Walnut Sub-Station - May 10, 2003 - 10:00 a.m. - 3:00 p.m.
21695 E. Valley Blvd, Walnut.
MAY 6, 2003 PAGE 5
CITY COUNCIL
5.3 CITY COUNCIL STUDY SESSION - May 13, 2003 - 4:30 p.m., Room CC-9,
SCAQMD/Government Center, 21865 E. Copley Dr.
5.4 PLANNING COMMISSION MEETING - May 13, 2003 - 7:00 p.m.,
Auditorium, SCAQMD/Government Center, 21865 E. Copley Dr.
5.5 DIAMOND BAR COMMUNITY FOUNDATION MEETING - May 15, 2003 -
7:00 p.m., Room CC -8, SCAQMD/Government Center, 21865 E. Copley Dr.
5.6 DIAMOND BAR COMMUNITY FOUNDATION STREET SIGN AUCTION -
May 17, 2003 - 1:00 p.m., Sycamore Canyon Park, (lower parking lot) 22930
Golden Springs Dr.
5.7 COMMUNITY COORDINATING COMMITTEE - May 19, 2003 - 7:00 p.m.,
Room CC -2, SCAQMD/Government Center, 21825 E. Copley Dr.
5.8 CITY COUNCIL MEETING - May 20, 2003 - 6:30 p.m., Auditorium,
SCAQMD/Government Center, 21825 E. Copley Dr.
6. CONSENT CALENDAR: Moved by C/Zirbes, seconded by MPT/Huff to
approve the Consent Calendar, with the exception of Items No. 6.7 and 6.13.1.
Motion carried by the following Roll Call vote with C/O'Connor voting NO on 6.3,
P.O. #s 12343 and 12479:
AYES: COUNCIL MEMBERS - Chang, O'Connor, Zirbes, MPT/Huff,
M/Herrera
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
6.1 APPROVED CITY COUNCIL MINUTES:
6.1.1 Study Session of April 15, 2003 - As submitted.
6.1.2 Regular Meeting of April 15, 2003 - As submitted.
6.2 RECEIVED & FILED PARKS & RECREATION COMMISSION MINUTES -
March 27, 2003.
63 APPROVED WARRANT REGISTERS dated April 17, April 24 and May 1,
2003 in the total amount of $962,693.13. (C/O'Connor voted no on P.O. Nos.
12343 and 12479.)
6.4 REVIEWED AND APPROVED TREASURER'S STATEMENT - month of
March 2003.
MAY 6, 2003
PAGE 6 CITY COUNCIL
6.5 APPROVED BOND EXONERATIONS:
6.5.1 CASH DEPOSIT IN LIEU OF GRADING BOND IN THE AMOUNT OF
$1,477 FOR LOT NO. 51 OF TRACT NO. 30289 (2676
STEEPLECHASE LANE, "THE COUNTRY ESTATES").
6.5.2 GRADING BOND (FAITHFUL PERFORMANCE BOND NO.
103172911693) IN THE AMOUNT OF $1,650 FOR ARCO FACILITY
#5914 AT 3302 S. DIAMOND BAR BLVD.
6.6 THIS ITEM REMOVED FROM THE AGENDA
6.8 APPROVED LICENSE AGREEMENT WITH THE CITY OF INDUSTRY FOR
GRAND AVE MEDIAN LANDSCAPE IMPROVEMENTS.
6.9 ACCEPTED AND APPROPRIATED INTO THE GENERAL FUND DIAMOND
BAR COMMUNITY FOUNDATION DONATION IN THE AMOUNT OF $1,500
TO FUND AN ADDITIONAL COMMUNITY CONCERT ON WEDNESDAY,
JUNE 25, 2003 AT SYCAMORE CANYON PARK FROM 6:30 TO 8:00 P.M.
6.10 ADOPTED RESOLUTION NO. 2003-17 APPROVING DESTRUCTION BY
THE CITY CLERK OF CITY RECORDS AND DOCUMENTS WHICH ARE
NO LONGER REQUIRED AS PROVIDED UNDER GOVERNMENT CODE
SECTION 34090.
6.11 ADOPTED RESOLUTION NO. 2003-18 APPROVING FISCAL YEAR 2002-
03 MID -YEAR BUDGET AMENDMENT (MAY REVISION). (Continued from
April 15, 2003)
6.12 RECEIVED AND FILED STREET SWEEPING PARKING CITATION
EXEMPTION/DISMISSAL POLICY.
6.13 LEGISLATIVE ISSUES:
6.13.2 ADOPTED RESOLUTION 2003-19 OPPOSING AB 496
(CORREA), UNLESS AMENDED TO INCLUDE LOS ANGELES
COUNTY REPRESENTATION, LAND ACQUISITION APPROVAL
AND PROHIBITION OF THE USE OF EMINENT DOMAIN.
6.13.3 ADOPTED RESOLUTION 2003-20 SUPPORTING AB 1652
(NAKANO), EXPANSION OF THE LOS ANGELES
METROPOLITAN TRANSPORTATION AUTHORITY BOARD.
6.13.4 APPROVE LETTER OF SUPPORT FOR SB 537 (ROMERO) -
SOLID WASTE MANAGEMENT - Continued to May 13, 2003 or
May 20, 2003.
MAY 6, 2003 PAGE 7
SPECIAL PRESENTATION:
CITY COUNCIL
On behalf of the Diamond Bar Community Foundation, Board Member Jody
Roberto presented the City with a donation of $1,500 to pay for an additional
Concert in the Park to be held June 23, 2003.
M/Herrera accepted the donation with gratitude on behalf of the City Council.
MATTERS WITHDRAWN FROM CONSENT CALENDAR:
6.7 AWARDED CONTRACT TO PDG & ASSOCIATES FOR CONSULTING
SERVICES TO COMPLETE THE YOUTH MASTER PLAN IN THE AMOUNT
OF $82,000 AND AUTHORIZE A CONTINGENCY IN THE AMOUNT OF
$5,000 FOR A TOTAL AMOUNT OF $87,000.
M/Herrera felt a Youth Master Plan was important. The City values its youth.
As a former school board member, she worked closely with the youth in the
community and believed it was important for the City to provide wholesome
activities. She felt there were other more fiscally responsible ways to
accomplish this contract and that the City should not approve the contract at
this time. D.B. has several contracts from other communities to use as a
basis for a Youth Master Plan. She could not support $87,000 to reinvent the
wheel.
MPT/Huff said that during last year's budget, the Youth Master Plan was a
goal of the Council as witnessed by the $50,000 allocation. At the last
meeting the Council found out it would cost even more. He agreed with
M/Herrera that there are different ways within the budget to accomplish the
same thing. Clearly, the new amount is not within the budget. The Council
majority allocated funds, the reason this is before the Council tonight for
consideration. In a time when the state is facing a $25-30 billion budget, at
a time when the cities do not know what their impacts are, it is a time to move
slow to implement new programs.
C/Zirbes stated that the youth in D.B. are an asset and spending the money
now will enable the City to know what to implement tomorrow. The City has
a lot of new programs coming on-line. The City has a new community center
coming on-line and he would like the City to be able to use the center to its
fullest potential. Therefore, he would like to communicate with the City's
youth to find out how they would like to utilize the facility and what types of
programs they would like to take advantage of in the City. Relying on
volunteers or part time employees is fine, but in a contract City where staff
is already overburdened and overworked, asking them to do something of
this magnitude is, in his opinion, unfair to them because of a possible budget
crunch.
MAY 6, 2003 PAGE 8
CITY COUNCIL
Moved by C/Zirbes, seconded by C/O'Connor to approve the contract to PDG
& Associates for consulting services to complete the Youth Master Plan in
the amount of $82,000 and authorize a contingency in the amount of $5,000,
for a TOTAL AMOUNT OF $87,000.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Chang, O'Connor, Zirbes,
NOES: COUNCIL MEMBERS - MPT/Huff, M/Herrera
ABSENT: COUNCIL MEMBERS - None
C/Chang said he understood the pressure of the state's budget crunch.
Fortunately, D.B. has reserves that allow it to implement programs that are
important and valuable to the residents of D.B. The City is not just working
on a community center, it is also committed to working on the entire Master
Plan. It would not make sense to spend $12 million on a community center
and not be able to accommodate the youths' needs.
6.13.1 ADOPT RESOLUTION 2003 -XX OPPOSING AB 1221 (STEINBERG AND
CAMPBELL) BALANCED COMMUNITIES ACT.
MPT/Huff asked that a policy on handling legislation be adopted by the
Council. The City has a legislative subcommittee that should initially consider
these types of resolutions before they are submitted to Council unless there
is a matter of urgency. Last year, there was a Steinberg bill that would
redistribute taxes around Sacramento in a specific and tailored manner. This
bill is an expansion on that and probably more palatable to cities and was a
step in the right direction for cities such as D.B. This City has very little
opportunity for sales tax dollars. It would make sense to have more of the
City's budget come from property tax. He was concerned that this bill would
give the state legislature a hook into the money - if it is collected, there is no
constitutional guarantee that it would come back to the City. If this Council
is going to oppose this bill, the legislature should learn what the concerns are
by passing a resolution that presents them with the concerns. For that
reason, he suggested the Council take no position on this until staff brings
back a resolution with that type of language.
MPT/Huff moved, C/Zirbes seconded to continue the matter until either May
13, 2003 or May 20, 2003. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Chang, O'Connor, Zirbes, MPT/Huff,
M/Herrera
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
7. PUBLIC HEARINGS: None
MAY 6, 2003 PAGE 9
8. COUNCIL CONSIDERATION:
CITY COUNCIL
8.1 ADOPT RESOLUTION NO. 2003-21: AMENDING RESOLUTION NO. 1996-
41C, AMENDING THE PARKING PENALTY SCHEDULE AND LATE
PAYMENT FEES. (Continued from April 15, 2003)
MPT/Huff moved, C/Chang seconded, to adopt Resolution No. 2003-21.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Chang, O'Connor, MPT/Huff,
M/Herrera
NOES: COUNCIL MEMBERS - Zirbes
ABSENT: COUNCIL MEMBERS - None
9. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
C/Zirbes attended a variety of meetings, grand openings, and other events during
the past three weeks. He wished all Mothers a Happy Mothers' Day. He pointed out
that on June 7 the D.B.I.A. would hold its annual "Paint the Town" day. He invited
volunteers to participate in the event.
(:/O'Connor invited residents to purchase a D.B. Community Foundation tile for
display at the new Community/Senior Center. In addition, the Foundation is having
a street sign sale. Take advantage of your opportunity to own one of these collector
items. The sale will take place on Saturday, May 17 at 1:00 p.m. in Sycamore
Canyon Park. All of the proceeds are used by the Foundation for the betterment of
D.B. The Foundation recently held a retreat with its grant writer. One of the projects
authorized by the Foundation is the Sycamore Canyon Trailhead project. The
Foundation is attempting to secure a grant to supplement the City's grant of
$118,000 for a total of $240,000 to complete the project. The Foundation committed
$25,000 toward securing the grant. She encouraged everyone to support the D.B.
Community Foundation. She asked that tonight's meeting be adjourned in memory
of the father of City employee Jim DeFriend. She offered condolences to him and
his family.
C/Chang said that D.B. is a great City with great events that indicate very supportive
residents, hard working staff members and a great Chamber of Commerce. For
example, the Easter Egg hunt was a great event attended by thousands of kids.
Within a couple of minutes 7-8,000 eggs were retrieved. Several residents including
Jack and Wanda Tanaka helped make this event possible. He thanked the
community for their participation. About 9,000 citizens attended the City's Birthday
Parry, another great event enjoyed by all. Almost every booth sold out and some
went through several rounds of food. The dedicated staff did a wonderful job putting
this event together and making certain everything went off as planned. The
Chamber of Commerce had a wonderful Casino Night and helped raise money.
Today the Council joined with the seniors to celebrate Mothers' Day. With the award
MAY 6, 2003 PAGE 10
CITY COUNCIL
bestowed upon Diamond Ranch High School, D.B. now enjoys two very good high
schools. In addition, according to a local real estate broker, property values have
increased dramatically in the northern part of D.B.
MPT/Huff said that he did not vote against the Youth Master Plan tonight. He voted
no because he was frustrated since the City was over the budget it had previously
established. In addition, he was frustrated that the City did not explore other more
cost-effective ways to meet the needs of the City's youth. On April 21, he attended
a Four Corners meeting during which SCAG's Growth Visioning Group made its
presentation. The group has a bold way of thinking about how communities are
planned. Overall, the view is to look at how the state would look if city boundaries
were removed. SCAG will be holding workshops in different regions. He
encouraged his fellow Council Members to become involved in the process and
provide feedback from the outset. On April 23, he extended commendations on
behalf of the Council to outgoing Walnut Mayor Tony Cartagena. Tom Sykes is the
new Mayor. On April 24, most of the Council attended the Volunteer Recognition
dinner. On April 25, he attended a Foothill Transit meeting. On April 26, he
attended the Chamber's Casino Night and on April 27, the City Birthday Party. On
April 28, he attended the Alameda Corridor East meeting. The Nogales project is
moving forward. Temple Ave. is a diversion and most of the agreements are in
place for acquisition of CalPoly property. The project is scheduled to lose about
$60-70 million that would impact three intersections including Brea Canyon Rd. The
COG is looking to reprioritize funds. On April 30, he attended the Habitat for
Humanity banquet. Many cities, including Pomona, have active chapters. Many
throwaway items are retrieved by Waste Management and donated to Habitat for
Humanity. On May 1st , he, C/Chang, Friends of the Library and staff members
traveled to view the library in Calabasas. It was a very encouraging trip and the
information will be shared with the other Council Members in the near future. On
May 5, he attended the COG's President's Council in the morning followed by a
Gold Line meeting. The Gold Line Authority turned the keys over to MTA on the
project taken over by COG. The project was built on time and on budget. MTA will
be testing the system at length before they run it because it will cost money to
operate. There is also a desire to take it from the Sierra Madre terminus to
Claremont and possibly Montclair. He enjoyed the senior's Mothers' Day luncheon
and wished everyone a Happy Mothers Day.
M/Herrera said it is apparent that Council Members work diligently on behalf of the
community. The best and biggest event was the City's Birthday Party. It was a
wonderful event - the weather was wonderful and all day long people commented
to her what a wonderfully organized event it was. It was a better event than people
had ever seen witnessed by the number of attendees. The variety of entertainment
and organization was bigger and better than ever before. This year, there were still
a lot of people enjoying the camaraderie and music. She thanked staff, C/O'Connor,
C/Zirbes and residents who came together to make the event very special.
MAY 6, 2003 PAGE 11
CITY COUNCIL
10. ADJOURNMENT: There being no further business to discuss,
M/Herrera adjourned the meeting at 8:37 p.m. to Tuesday, May 13, 2003 at 4:30
p.m. in memory of Joseph DeFriend, father of City staff member Jim DeFriend.
LYNDA BURGESS, CITY CLERK
ATTEST:
CAROL HERRERA, MAYOR
Agenda No. 6.2.1
MINUTES OF THE CITY OF DIAMOND BAR
REGULAR MEETING OF THE PLANNING COMMISSION
MARCH 25, 2003
CALL TO ORDER:
Chairman Ruzicka called the meeting to order at 7:00 p.m. in the South Coast Air Quality
Management/Government Center Auditorium, 21865 East Copley Drive, Diamond Bar,
California 91765.
PLEDGE OF ALLEGIANCE:
Chairman Ruzicka led the pledge of allegiance.
1. ROLL CALL:
Present: Chairman Joe Ruzicka, Vice Chairman Steve Tye, and
Commissioners Steve Nelson, Dan Nolan and Jack Tanaka.
Also Present: James DeStefano; Deputy City Manager, Ann Lungu,
Associate Planner, Linda Smith, Development Services
Assistant, and Stella Marquez, Administrative Assistant.
2. REORGANIZATION OF THE PLANNING COMMISSION - Selection of Chairman
and Vice -Chairman.
Deputy City Manager James DeStefano opened nominations for Chairman of the
Planning Commission for the term of one year through March 2004.
Commissioner Nelson nominated Commissioner Tye to serve as Chairman of the
Planning Commission. Commissioner rr,:an seconded the nomination. There
being no other nominations offered, Secretary DeStefano closed the nominations.
Commissioner Steve Tye was selected to serve as Chairman of the Planning
Commission by majority Roll Call vote as follows:
AYES: COMMISSIONERS: Nelson, Nolan, Ruzicka, Tanaka
NOES: COMMISSIONERS: None
ABSTAIN: COMMISSIONERS: Tye
ABSENT: COMMISSIONERS: None
Chair[Tye opened nominations for Vice Chairman of the Planning Commission.
March 25, 2003 Page 2
PLANNING COMMISSION
Commissioner Ruzicka nominated Commissioner Nolan to serve as Vice -Chairman.
Commissioner Tanaka seconded the nomination. There were no other nominations
offered. Commissioner Dan Nolan was selected to serve as Vice -Chairman of the
Planning Commission by Unanimous Roll Call vote as follows:
AYES: COMMISSIONERS: Ruzicka, Tanaka, Nelson, Nolan, Chair/Tye
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: None
Cha.ir/Tye presented a service plaque to outgoing Chairman Ruzicka and thanked
him for his leadership and character during his service as Planning Commission
Chairman.
DCM/DeStefano reported on the plethora of projects considered and approved by
the Planning Commission during Chairman Ruzicka's tenure. These projects
included Development Code amendments approving three cyber cafes internet
gaming, Diamond Bar Honda expansion project, the K-Mart/Diamond Bar Village
zone change, Parcel Map for the Best Western Hotel, South Coast Cabinet
industrial building/office building, as well as the Global Mission and Extended -Stay
America project.
Chair/Ruzicka commented that after attending the Planning Institute and discussing
staffs with many planning commissioners across the state how much more he
appreciates his staff's efforts.
3. MATTERS FR ,'-)M THE AUDiEti. /PU6—.: 'COMMENTS: None Offered.
4. APPROVAL OF AGENDA: As presented.
5. CONSENT CALENDAR:
5.1 Minutes of Regular Meeting of February 25, 2003.
C/Ruzicka moved, C/Nelson seconded, to approve the February 25, 2003,
minutes as presented. Without objection, the motion was so ordered.
6. PUBLIC HEARING(S): None
7. OLD BUSINESS: None
March 25, 2003 Page 3
8. NEW BUSINESS: None
PLANNING COMMISSION
9. PLANNING COMMISSION COMMENTS: VC/Nolan said he enjoyed the
Planners Seminar in San Diego. As a result, ' he believed that the relationship
among Commissioners as well as, the professionalism of the Diamond Bar staff is
outstanding. He thanked staff for their support to the Commission and
congratulated outgoing Chairman Ruzicka on his service to the Commission.
C/Nelson looked forward to working with the Planning Commission and new
leadership in the coming year.
C/Tanaka thanked staff and his fellow Commissioners for their support. He too
acknowledged the outstanding cooperation amongst staff and Commissioners which
apparently is not found in other cities throughout the state. He thanked outgoing
Chairman Ruzicka for his service during the past year.
Chair/Tye agreed with comments from his fellow Commissioners. He also met with
other city commissioners who were involved in contentious commissions and cities.
It is a pleasure for him to serve with his fellow commissioners.
C/Ruzicka has served on the Planning Commission for eight years and this is the
best Commission. He felt like a sparrow amongst eagles. The current
Commissioners are hardworking and knowledgeable and he is very proud to serve
with them. He thanked staff for their service to him and asked that they please thank
Council for sponsoring their attendance at the San Diego conference. The
conference was difficult and hard work. There were some very tough sessions at the
conference and it became appare.-di to hint a vivid way as to how much contention
there is on commissions around the state and between commissions and staff. It
was a real eye-opener and he was very pleased to be able to attend. He hopes the
Council continues to help the Commissioners by sponsoring them to attend these
conferences. He was very pleased to have four out of five Commissioners attend
and wished it could have been all five in attendance so that the Commissioners
have the common experience in facing future projects.
10. INFORMATIONAL ITEMS: DCM/DeStefano agreed that the conference was
outstanding. Staff collected information from several seminars and is putting
together a binder that can be shared by the Commissioners and Council Members.
He pointed out that the League has additional session information on its web site.
Chair/Tye encouraged participation in Sunday's Friends of the Library Wine Soiree.
March 25, 2003 Page 4
PLANNING COMMISSION
it SCHEDULE OF FUTURE EVENTS:
As presented in the agenda.
ADJOURNMENT:
There being no further business to come before the Planning Commission, Chairman Tye
adjourned the meeting at 7:15 p.m.
Attts
t
Chairman Steve Tye
James DeStefa*o
Deputy City Mahager
Agenda No. 6.2.2
MINUTES OF THE CITY OF DIAMOND BAR
REGULAR MEETING OF THE PLANNING COMMISSION
APRIL 22.2003
CALL TO ORDER:
Vice Chairman Nolan called the meeting to order at 7:01 p.m. in the South Coast Air Quaht\
Man agementlGovernment Center Auditorium, 21865 East Copley Drive, Diamond Bar. Calitornia
91765.
PLEDGE OF ALLEGIANCE:
Commissioner Tanaka led the pledge of allegiance.
1. ROLL CALL:
Present: Vice -Chairman Dan Nolan, and Commissioners Steve Nelson. Joe
Ruzicka and Jack Tanaka.
Chairman Steve Tye was excused.
Also Present: James DeStefano. Deputy City Manager, Ann Lungu, Associate
Planner, Linda Smith, Development Services Assistant, and Stella
Marquez. Administrative Assistant.
MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None Offered.
3. APPROVAL OF AGENDA: As presented.
.4. CQ\SENT CALENDAR:
4.1 Minutes of Regular Meeting of March 25, 2003.
C/Ruzicka moved. C/Tanaka seconded, to approve the March 25, 2003, minutes as
rresented. Without objection. the motion was so ordered with Chair/Tye being
absent.
OLD BUSINESS: None.
6. NEW BUSINESS: None.
APRIL 22., 2003 Page 2
7. PUBLIC HEARING(S):
PLANNING COMMISSION
7.1 Development Review 2002-34 (pursuant to Code Section 22.48.020) is a request to
construct a 31,050 square foot single -story building to be utilized for medical
services-clinic/labs on a vacant lot in the Gateway Corporate Center.
PROJECT ADDRESS: 1336 Bridge Gate Drive (Lot 18, Tract 39679)
Diamond Bar, CA 91765
PROPERTY OWNER: Kaiser Foundation Health Plan, Inc.
393 W. Walnut Street
Pasadena, CA 91188
APPLICANT:
Nancy Burke
393 W. Walnut Street
Pasadena, CA 91188
DCMIDeStefano reported that staff was prepared to move forward with its
presentation this evening in response to the advertised public hearing. However, the
project was rejected by the Gateway Corporate Center Architectural Review
Commission. Asa result, the applicant requested that the public hearing be delayed
for t w o months. Staff proposes that the public hearing be continued to May 27, 2003,
to review the status of the project.
\'C'Nolan opened the public hearing.
Them -- as no one present who wished to speak on this matter.
C/Ruzicka moved. CINelson seconded, to continue the public hearing for
De\ clopment Review 2002-34 to May 27, 2003. Motion carried by the following
Roll Call vote:
AYES: COMMISSIONERS: Ruzicka, Nelson, Tanaka, VC/Nolan
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: Chair/Tye
S. PLANNING COMMISSION COMMENTS: C/Tanaka stated that the City and Diamond
Bar Breakfast Lions Club recently completed their very successful 20' h annual Easter Egg
Hunt and Pancake Breakfast.
APRIL 22. 2003 Page 3
PLANNING COMMISSION
VC/Nolan reminded Commissioners and audience members that the Diamond Bar Birthday
Celebration would take place this Sunday at Pantera Park beginning at 12:00 noon.
9. INFORMATIONAL ITEMS: DCM/DeStefano reported that the Extended -Stay America
Hotel project was sent to Council for a public hearing on April 1 and was continued to
April 15 at the request of the applicant. On the morning of April 15, the applicant requested
an additional extension of time to the City Council's meeting of May 6. As of yesterday. Al
Anz, project director, reported to him that the project is definitely a go. In general.
comments from Council were similar to the Planning Commission questions and concerns.
10. SCHEDULE OF FUTURE EVENTS:
As presented in the agenda.
ADJOURNMENT:
There heine no further business to come before the Planning Commission, Vice Chairman Nolan
adjourned the meeting at 7:11 p.m.
Respectfully Submitted,
( r' 1
,III
James DeStefano
Deputy City Manager
CITY OF DIAMOND BAR Agenda No. 6.3
MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION
MARCH 13, 2003
CALL TO ORDER:
Chairman Virginkar called the meeting to order at 7:10 p.m. in the South Coast Air Quality
Management/Government Center Hearing Board Room, 21865 E. Copley Drive, Diamond
Bar, California 91765.
PLEDGE OF ALLEGIANCE:
Commissioner Kashyap led the Pledge of Allegiance.
ROLL CALL:
Present: Chairman Virginkar, Vice Chairman Morris, and Commissioners
Kashyap, Pincher and Torng.
Also Present: David Liu, Public Works Director, Fred Alamolhoda, Senior Engineer;
Sharon Gomez, Management Analyst; John Ilasin, Assistant Engineer, Debbie Gonzales,
Administrative Assistant and Deputy Diane Dodd.
1. REORGANIZATION OF THE TRAFFIC AND TRANSPORTATION COMMISSION
ChairNirginkar nominated VC/Morris to serve as Chairman for the ensuing term.
C/Pincher seconded the nomination. There were no other nominations offered.
Upon Roll Call vote, VC/Morris was unanimously elected to serve as Chairman of
the Traffic and Transportation Commission
Chair/Morris thanked Chair/Virginkar for his thoughtful leadership and service to
the Commission.
C/Torng nominated C/Pincher to serve as Vice -Chairman of the Traffic and
Transportation Commission. C/Kashyap seconded the nomination. There were no
other nominations offered. Upon Roll Call vote, C/Pincher was unanimously
elected to serve as Vice -Chairman of the Traffic and Transportation Commission.
II. APPROVAL OF MINUTES:
A. Minutes of January 9, 2003.
PWD/Liu explained that the January 9 minutes were revised from verbatim
to action minutes.
VC/Pincher moved, CNirginkar seconded, to approve the revised January
9, 2003 minutes as presented. Without objection, the motion was so
ordered.
MARCH 13, 2003 PAGE 2
B. Minutes of February 13, 2003.
T&T COMMISSION
CNirginkar moved, C/Torng seconded, to approve the minutes of February
13, 2003 as presented. Without objection, the motion was so ordered.
III. COMMISSION COMMENTS: VC/Pincher thanked ChairNirginkar for his
leadership and polite decorum during his tenure as Vice Chairman. She learned a
great deal from him during the past year.
C/Kashyap thanked CNirginkar for his leadership as Chairman of the Traffic and
Transportation Commission.
C/Virginkar stated that earlier this week he rode to the airport in a yellow cab. As it
happens, the cab driver was a former dispatcher for the City's Dial -a -ride program
for six years. The driver said that the D.B. program is one of the best in which he
has participated and very much appreciated by the participants.
IV. PUBLIC COMMENTS: Yancy Yap, 449 N. Prospectors Road,
complained about the speeding vehicles on his street. In addition, it presents a
safety hazard to young people crossing the street in order to get to school.
Placement of the radar trailer helped but once it leaves the area drivers speed up
and down the street. He asked the Commission to consider placing speed humps
on his street.
Chair/Morris explained to Mr. Yap that there is currently a moratorium on speed
humps. The City Council will reconsider the issue in the near future. He further
explained that the radar trailer is scheduled to be back in his area two weeks from
today. Deputy Dodd has noted the concern and will speak with her colleagues
regarding this matter. He thanked Mr. Yap for voicing his concerns and asked him
to pass along any vehicle license numbers of offenders to Deputy Dodd.
PWD/Liu reported that the stretch of Prospectors Road referred to by the speaker
has been identified in the current CIP program. The City is looking to resurface the
roadway and incorporate traffic calming devices. Staff has been holding a series
of neighborhood meetings to discuss these mitigation efforts and PWD/Liu
encouraged Mr. Yap to attend and invite his neighbors to attend as well.
Deputy Dodd said that when she was conducting a speed survey on Prospectors
Road she noticed that vehicles were traveling faster than they should be traveling.
As a result, she requested that Deputy Castro monitor the area in his free time. As
of yesterday, Deputy Castro had written 11 speeding citations. She believed the
area was used as a cut -through from the freeway to Golden Springs Drive.
V. CONSENT CALENDAR: None
MARCH 13, 2003 PAGE 3
VI. ITEMS FROM STAFF
T&T COMMISSION
A. Traffic Enforcement Update - Report by Deputy Dodd - Received and filed
on the following items:
1. Citations: February 2003
Deputy Dodd reported that the majority of the high number (1557) of
citations were a result of enforcement of street sweeping.
2. Collisions: February 2003
Deputy Dodd reported that collisions were up as a result of significant
rainfall and wet conditions.
3. Radar Trailer Development
4. Results of Traffic Operations
5. Future Deployment of the Radar Trailer
CNirginkar thanked the Sheriff's Department for their good work on behalf
of the City.
PWD/Liu explained that the increase in citations during the month of
January was due in part to the fact that during January street sweeping was
increased from bi-weekly to weekly.
VII. OLD BUSINESS: None
VIII. NEW BUSINESS:
A. Traffic Concerns on Armitos Place.
Chair/Morris explained that this item came to the Commission as a result of
a concern from a resident living on Fern Place who is not present this
evening.
MA/Gomez presented staff's report. Staff recommends that the Traffic and
Transportation Commission concur with staff to deny installation of multi -
way stop signs at the intersection of Armitos Place and Fern Place.
C/Virginkar noted that there is a visibility obstruction at the intersection.
According to the traffic study the majority of cars travel at speed in excess
of 35 mph. He felt that although the vehicle volume might not warrant stop
signs, the overall safety in the area should be considered and that
MARCH 13, 2003 PAGE 4
T&T COMMISSION
installation of the flashing beacon and multi -way stop signs would divide the
entire stretch into three parts and help slow the traffic.
VC/Pincher said she drove the area and found it difficult to access Armitos
Place from Fern Place because it was difficult to see the oncoming downhill
traffic and that it was very close to Golden Springs Drive and the fire station.
She suggested "watch for cross traffic or watch downhill speed" because it
felt unsafe to pull out onto Armitos Place from Fern Place.
Chair/Morris noted that between Fern Place and Carpio there are no homes
fronting Armitos. He agreed that there is a slight obstruction and
recommended that the homeowners on the uphill side of Fern Place be
asked to trim back the shrubbery or replace it with ground cover to increase
visibility. He further recommended that the Commission wait to see how
successful the beacon is at deterring traffic. He believed that installation of
any traffic mitigation at that corner could adversely impact the fire station.
C/Kashyap concurred with C/Virginkar that there should be some mitigating
action taken at the site. He did not know if multi -way stop signs would
provide the answer.
CNirginkar agreed that the Commission should postpone this matter to see
if the flashing beacon mitigates the concern.
CNirginkar moved, VC/Pincher seconded, to concur with staff's
recommendation to deny installation of multi -way stop signs at the
intersection of Armitos Place and Fern Place. Further, staff is directed to
look into placement of warning signs and monitor the area for six months
following installation of the flashing beacon and report back to the
Commission on its degree of success or failure. Motion carried by the
following Roll Call vote:
AYES: COMMISSIONERS: Kashyap, Pincher, Torng,
VC/Morris, ChairNirginkar
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: None
IX. STATUS OF PREVIOUS ACTION ITEMS: PWD/Liu reported that at it's March
4 meeting the City Council approved the Commission's recommendation to install
multi -way stop signs on Lemon Avenue and Willow Bud Drive. Staff ordered the
signs and the installation should take place within a month. On March 18 the City
Council will consider the following three items from Public Works: 1) The proposed
traffic signal modification on Grand Avenue at Shotgun at "The Country Estates"
ingress/egress and the new Community/Senior Center main entrance; 2) approval
of design and construction for Area 5 slurry seal program and 3) additional signage
for the City's street sweeping program.
MARCH 13, 2003 PAGE 5
T&T COMMISSION
X. ITEMS FROM COMMISSIONERS: Chair/Morris congratulated staff for being
ahead of schedule on residential street name sign replacement.
XI. INFORMATIONAL ITEMS:
A. Clear Creek Canyon/Diamond Bar Boulevard
PWD/Liu reported that in accordance with the Commission's
recommendation for staff to consider a new circulation pattern from the
Ralph's Center onto Clear Creek Drive, staff intends to discuss the matter
with the City's planning consultant and the center's owner about
forthcoming plans and possibilities.
Chair/Morris felt there was room next to Great Western Bank for a driveway.
If that did not happen, the area between Big Lots and Ralph's could allow
turns into the center with modification to eliminate traffic across Diamond
Bar Boulevard.
B. School Safety Study
MA/Gomez reported that at the end of January and February staff met with
Diamond Bar High School and school district members to discuss the traffic
circulation and devised a plan to mitigate current traffic problems. This week
staff approved an agreement with the traffic engineer to conduct traffic
studies based on the proposed plan and bring back his recommendation for
mitigation of traffic circulation for approval by all parties. The engineer will
also look at two traffic signal modifications, one at Evergreen Springs
Drive/Pathfinder Road and the other side of Fern Hollow/Brea Canyon
Rd/Pathfinder Rd. Council agreed not to approve the traffic signals until the
overall traffic circulation plan was developed.
C/Torng felt the traffic signal installation should proceed as quickly as
possible for safety reasons. C/Torng conveyed a resident's concern that
when the City conducts its study it should consider placing "No U-turn" signs
on both Fern Hollow Drive and Evergreen Springs Drive.
C. Request for Parking on Brea Canyon Road by Good Time Donut Shop
MA/Gomez reported that at the Commission's request, staff spoke with the
donut shop owner and their spokesperson. As a result, staff ordered special
signage for placement on Brea Canyon Road that allows one-hour parking
between 6:00 a.m. and 2:00 p.m. for about 60 feet of curb. The signage
includes "No Parking between 2:00 p.m. and 6:00 a.m." The donut shop
owners are happy with the solution and the signs should be installed within
the next two weeks.
MARCH 13, 2003 PAGE 6
D. Neighborhood Traffic Management Program
T&T COMMISSION
PWD/Liu stated that prior to tonight's meeting staff distributed six sets of
proposals along with the original RFP's to VC/Pincher and C/Kashyap for
their review and recommendation. Staff proposes to interview three or four
consultants. State law requires the City to select consultants based upon
qualifications. Fee is a consideration but not the criteria.
SE/ Alamolhoda asked VC/Pincher and C/Kashyap to have their evaluations
to staff no later than March 31 so that staff could schedule interviews for the
week of April 7. Staff proposes to forward its recommendation to Council on
Tuesday, April 15. He asked to meet with VC/Pincher and C/Kashyap on
April 2 at 4:00 p.m.
E. Citywide Traffic Signal Timing Plan
SE/Alamolhoda stated that the citywide traffic signal timing plan is ahead of
schedule. He and PWD/Liu met with CalTrans recently and learned that the
SR 57/60 HOV direct connector project was slated to begin shortly. Since
the project affects traffic flow in Diamond Bar, staff and the traffic engineer
asked CalTrans to modify the timing. As a result, commencement of the
project has been pushed forward to May. CalTrans and the City's consultant
will continue to work out the details.
C/Kashyap recommended that traffic enforcement officers be kept apprised
of project details and determine what fines should be imposed for
individuals who break the law within the construction zone.
Chair/Morris asked staff to reconsider how informational items are imparted to the
Commissioners since they appear to consume the majority of the agenda. Perhaps
they should be presented in written form as well as verbally.
F'WD/Liu asked for the Commissioner's support in seeking federal grant money for
the Grand Avenue Beautification Project. If the Commission concurs, the Chair
would be asked to sign a letter of support at the end of tonight's meeting.
PWD/Liu explained that the purpose of the informational items is to update the
Commission. In response to Chair/Morris's request, staff will attempt to provide
more detailed information on pertinent items in the future.
XII. SCHEDULE OF FUTURE CITY EVENTS - as agendized.
MARCH '13,2003 PAGE 7
T&T COMMISSION
ADJOURNMENT: There being no further business to come before the Traffic and
Transportation Commission, Chairman Morris adjourned the meeting at 8:57 p.m.
Respectfully,
Is/ David G. Liu
David G. Liu, Secretary
Attest:
Lsl Roland Morris
Chairman Roland Morris
Agenda # 6.5
Meeting Date: May 20, 2003
TO:
VIA:
Honorable Mayor and Members of the City Council
Linda C. Lowry, City Manager
TITLE: Approve request by Jenkins & Hogin, LLP to increase the hourly rates for City Attorney
services
RECOMMENDATION:
The City Council Finance Subcommittee recommends the City Council approve a request by Jenkins
& Hogin, LLP to increase the hourly rate for general legal services from $135 to $150 per hour,
increase the hourly rate for litigation services from $175 to $195 per hour
FISCAL IMPACT:
There are sufficient funds in the current budget for the proposed rate adjustment. The future
budgetary implication is unknown as the need for City Attorney and litigation services varies
depending upon the specific needs of the City. However the City has consistently budgeted an
appropriation sufficient to cover this increase. Therefore, it is anticipated that the proposed rate
adjustment would not increase the City's budget in future years.
BACKGROUND:
City Attorney Mike Jenkins has provided service to the City since 1995. At that time he was with the
law firm of Richards, Watson & Gershon. In March 2001, Mr. Jenkins left Richards, Watson &
Gershon for Jenkins & Hogin, LLP. At that time the City approved a contract with Jenkins & Hogin,
LLP to retain the services of Mike Jenkins as City Attorney.
DISCUSSION:
Since 1995 the hourly rate for attorney services has remained at $135 per hour and $175 per hour for
litigation services. The City Attorney is requesting an increase in the hourly rate for general legal
services to $150 per hour and $195 per hour for litigation services. The current contract between the
City and Jenkins & Hogin, LLP provides that the hourly rate may be adjusted without amendment to
the agreement.
The City Council Finance Subcommittee met and reviewed the request by the City Attorney. The
Subcommittee recommends the City Council approve the increase to the hourly rates. in addition,
City staff concurs with the recommendation of the City Council Finance Subcommittee. Mr. Jenkins
provides the City with excellent legal services. He is a recognized expert in municipal law and is very
responsive to the needs of the City.
Attorney services are considered professional services and, as such, are exempt from any formal bid
requirements. Although the City did not solicit bids from other attorney firms, it should be noted that
the proposed hourly rates are significantly lower than the hourly rates charged by other attorneys
engaged by the City.
This issue was also discussed with the City Council in closed session on May 6, 2003.
Prepared by:
Deputy City Manager
Agenda # 6.5
Meeting Date: May 20, 2003
TO:
VIA:
Honorable Mayor and Members of the City Council
Linda C. Lowry, City Manager
TITLE: Approve request by Jenkins & Hogin, LLP to increase the hourly rates for City Attorney
services
RECOMMENDATION:
The City Council Finance Subcommittee recommends the City Council approve a request by Jenkins
& Hogin, LLP to increase the hourly rate for general legal services from $135 to $150 per hour,
increase the hourly rate for litigation services from $175 to $195 per hour and include a cost -of -living
increase annually thereafter.
FISCAL IMPACT:
There are sufficient funds in the current budget for the proposed rate adjustment. The future
budgetary implication is unknown as the need for City Attorney and litigation services varies
depending upon the specific needs of the City. However the City has consistently budgeted an
appropriation sufficient to cover this increase. Therefore, it is anticipated that the proposed rate
adjustment would not increase the City's budget in future years.
BACKGROUND:
City Attorney Mike Jenkins has provided service to the City since 1995. At that time he was with the
law firm of Richards, Watson & Gershon. In March 2001, Mr. Jenkins left Richards, Watson &
Gershon for Jenkins & Hogin, LLP. At that time the City approved a contract with Jenkins & Hogin,
LLP to retain the services of Mike Jenkins as City Attorney.
DISCUSSION:
Since 1995 the hourly rate for attorney services has remained at $135 per hour and $175 per hour for
litigation services. The City Attorney is requesting an increase in the hourly rate for general legal
services to $150 per hour and $195 per hour for litigation services. The current contract between the
City and Jenkins & Hogin, LLP provides that the hourly rate may be adjusted without amendment to
the agreement.
The City Council Finance Subcommittee met and reviewed the request by the City Attorney. The
Subcommittee recommends the City Council approve the increase to the hourly rates. In addition,
the Subcommittee recommends an annual cost -of -living increase to the hourly rates which will be tied
to the annual cost -of -living increase afforded to City employees.
City staff concurs with the recommendation of the City Council Finance Subcommittee. Mr. Jenkins
provides the City with excellent legal services. He is a recognized expert in municipal law and is very
responsive to the needs of the City.
Attorney services are considered professional services and, as such, are exempt from any formal bid
requirements. Although the City did not solicit bids from other attorney firms, it should be noted that
the proposed hourly rates are significantly lower than the hourly rates charged by other attorneys
engaged by the City.
This issue was also discussed with the City Council in closed session on May 6, 2003.
Prepared by:
Agenda # 6. 6.1
Meeting Date: May 20, 2003
TO:
Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manag ra. `V
TITLE: ADOPT RESOLUTION NO. 2003 -XX, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR TO DECLARE THE
CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR
LANDSCAPE DISTRICT NO. 38 AND DIRECT THE CITY CLERK TO
ADVERTISE THE PUBLIC HEARING BEFORE THE COUNCIL AT
THE JUNE 17, 2003 REGULAR MEETING.
RECOMMENDATION:
That the City Council approve the Engineer's Report, adopt the attached Resolution No.
2003 -XX, To Declare The City's Intention To Levy And Collect Assessments For Landscape
District No. 38 And Direct The City Clerk To Advertise The Public Hearing Before The
Council At The June 17, 2003 Regular Meeting.
FINANCIAL SUMMARY:
There will be no impact on the City's General Funds. As shown on the attached Engineer's
Report, the $265,440 of assessment generated by this District is proposed to pay for the
operation, maintenance cost, and Capital Improvements budgeted in special fund No. 138.
BACKGROUND/DISCUSSION:
The attached Engineer's Report for the City's Landscaping Assessment District Number 38,
which is prepared pursuant to provisions of the Landscaping and Lighting Act of 1972 of
Part 2 of Division 15 of the Streets and Highways Code of the State of California, includes
authority for the report, estimated costs of improvements, a diagram for the District and the
assessments.
The estimated number of parcels within the District is 17,696 parcels. The amount
assessed upon the lands within District Number 38 for Fiscal Year 2002-2003 was $15.00
per parcel. The amount to be assessed for Fiscal Year 2003-2004 is to remain at $15.00
per parcel. The assessments will be utilized towards the general maintenance of City's
medians and parkways.
The proposed assessment has been determined to be exempt from the provisions of
Proposition 218 as set forth in section 5 (a): Any assessment imposed exclusively to
finance the capital costs or maintenance and operation expenses for sidewalks, streets,
sewers, water, flood control drainage systems or vector control.
Prepared By:
David G. Liu/Sharon Gomez
REVIEWED BY:
David G3. iii -u
Director of Public Works
Attachments: Resolution No. 2003 -XX
Engineer's Report
2
RESOLUTION NO. 2003
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR APPROVING THE ENGINEER'S REPORT FILED PURSUANT TO
SECTION 22623 OF THE CALIFORNIA STREETS AND HIGHWAYS
CODE WITH RESPECT TO THE CITY OF DIAMOND BAR
ASSESSMENT DISTRICT NO. 38; AND DECLARING ITS INTENTION
TO LEVY AND COLLECT ASSESSMENTS FOR CERTAIN
LANDSCAPING MAINTENANCE WITHIN SAID DISTRICT FOR FISCAL
YEAR 2003-04; AND FIXING A TIME AND PLACE FOR A HEARING OF
OBJECTIONS THEREON.
A. RECITALS.
(i) Heretofore the City of Diamond Bar Assessment District No. 38 was created
pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§
22500, et. seq.).
(ii) The City Engineer has prepared, filed with the City Clerk and presented to
this Council a report relating to said assessment district pursuant to the provisions of
the California Streets and Highways Code § 22623.
(iii) All legal prerequisites to the adoption of this Resolution have occurred.
B. RESOLUTION.
NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby
find, determine and resolve as follows:
1. The Recitals, as set forth in Part A of this Resolution, are in all respects
true and correct.
2. The above-described report submitted by the City Engineer relating to City
of Diamond Bar Assessment District No. 38 is hereby approved as filed.
3. This Council hereby declares its intention to levy and collect assessments
during fiscal year 2003-04 pursuant to Part 2 of Division 15 of the Streets and Highways
Code of the State of California, known as the "Landscaping and Lighting Act of 1972,"
within that area designated "City of Diamond Bar Assessment District No. 38," as
shown on Exhibit "A-1 " attached hereto and incorporated herein by reference.
1
4. A general description of the improvements proposed for the
aforementioned district is as follows:
The installation, maintenance and servicing of landscaping and any
facilities which are appurtenant thereto or which are necessary or convenient for
the maintenance and servicing thereof, including but not limited to, repair,
removal or replacement, grading, clearing, removal of debris, pruning,
fertilization, pest control and weed control, and the installation or construction of
appurtenant facilities, including curbs, gutters, walls, sidewalks or paving, or
water, irrigation, drainage, or electrical facilities. Said installation, maintenance
and servicing of the landscaping and installation, maintenance and servicing of
related work shall be within the area of Assessment District No. 38 as shown on
Exhibit "A-1." The location and type of improvement is shown on Exhibit "B-1,"
as attached hereto and incorporated herein by reference.
5. Reference is hereby made to the report of the City Engineer relating to the
said assessment district hereinabove approved. Said report is on file with the City Clerk
of the City of Diamond Bar and contains a full and detailed description of the
improvements, the boundaries of the assessment district and contains the proposed
assessments upon assessable lots and parcels of land within City of Diamond Bar
Assessment District No. 38 for fiscal year 2003-04. Said proposed assessment per lot
is the amount of $15.00, the same amount which was levied in fiscal year 2002-03.
6. This Council hereby fixes 7:00 p.m. on June 17, 2003 in the South Coast
Air Quality Management District Auditorium, 21825 East Copley Drive, Diamond Bar,
California, as the time and place for a hearing before this Council on this question of the
levy of the proposed assessments on assessable lots with City of Diamond Bar
Assessment District No. 38 for fiscal year 2003-04 and hereby gives notice of said
hearing.
2
7. The City Council hereby determines and declares that the proposed
assessments constitute a continuation of assessments existing on the effective date of
Article XIIID of the California Constitution, that the assessments are imposed
exclusively to finance the capital costs and maintenance and operation expenses for
streets and sidewalks and that the assessments are exempt from the requirements of
Article XIIID, Section 4 of the California Constitution.
8. The City Clerk shall:
(a) Certify to the adoption of this Resolution; and
(b) Cause a true and correct copy of this Resolution to be published pursuant
to California Government Code § 6061.
PASSED, ADOPTED AND APPROVED this 20th day of May, 2003.
Carol Herrera
Mayor
3
I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify
that the foregoing Resolution was passed, approved and adopted at the regular
meeting of the City Council of the City of Diamond Bar held on the 20th day of May,
2003, by the following Roll Call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
Lynda Burgess, City Clerk
City of Diamond Bar
4
3HEET10F13HEET
EXHIBIT "A-1"
ASSESSMENT DIAGRAM
ASSESSMENT DISTRICT NO.38
FISCAL YEAR 2003-04
for the
CITY OF DIAMOND BAR
>a ...... oEnn GFB-P— RIBnRICH
+--.n w ;—&ASSOG, INCA:
SHEET10F1SNEET I
LEGEND
--- ASSESSMENT DISTRICT BOUNDARY
MEDIANS
PARKWAYS
TURF AREAS
AREAS TO BE MAINTAINED
-- A. DIAMOND BAR BLVD
—t \ — 8. GRAND AVE.
( C. GOLDEN SPRINGS RD. (5— FWY OVERCROSSING
TO WEST CITY LIMITS.
PARKWAYS:
D. GRAND AVE. -SUMMIT RIDGE TO
DIAMOND BAR BLVD., NORTH SIDE
E. TEMPLE -DIAMOND BAR BLVD, TO
GOLDEN SPRINGS AD- SOUTH SIDE
TOTAL AREA:
TURF 5.4 ACRES
GROUND COVER 0.63 ACRES
EXHIBIT "B-1"
O.ODITIONAL
AREAS TD BE MAINTAINED
SRI M -S — T,
ASSESSMENT DISTRICT NO.38
FISCAL YEAR 2003-04
for the
CITY OF DIAMOND BAR
—%— - TUPf 4.EA5:
"' nuw+o AU a—.o..n oao m—e. ov. !GFB-E•HIGDN71'H-.
.r. un sauw—wa — I..& IStiOC., INC.
ENGINEER'S REPORT
Update of
ASSESSMENT DISTRICT NO. 38
Fiscal Year 2003-04
CITY OF DIAMOND BAR
Preliminary: May 20, 2003
Prepared by:
GFB-FRIEDRICH & ASSOC., INC.
6529 Riverside Avenue, Suite 230
Riverside, CA 92506
TABLE OF CONTENTS
Page
INTRODUCTION I
BOUNDARIES OF DISTRICT 2
IMPROVEMENTS 3
Landscaping
4
FINANCIAL ANALYSIS
Revenue
Appropriations
6
METHOD OF APPORTIONMENT
ASSESSMENT 7
ASSESSMENT ROLL 8
EXHIBITS
Exhibit "A-1" - Assessment Diagram
Exhibit "B-1" - Improvement Map
INTRODUCTION
Pursuant to the order of the City Council of the City of Diamond Bar, this report is prepared in
compliance with the requirements of Article 4, Chapter 1, Landscaping and Lighting Act of
1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California.
This report presents the engineering analysis for the 2003-04 Fiscal Year for the district known
as:
ASSESSMENT DISTRICT NO. 38
CITY OF DIAMOND BAR
(Hereinafter referred to as "District").
This District, by special benefit assessments, provides funding for the maintenance of
landscaped areas owned by the City of Diamond Bar which are located in public rights-of-way
within the City of Diamond Bar.
Section 22573, Landscaping and Lighting Act of 1972, requires assessments to be levied
according to benefit rather than according to assessed value. The section states:
"The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount among
all assessable lots or parcels in proportion to the estimated special benefits to be
received by each such lot or parcel from the improvements.
The determination of whether or not a lot or parcel will benefit from the improvements
shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with
Section 5000)) [of the Streets and Highways Code, State of California]. "
As the assessments are levied on the basis of benefit, they are considered a user's fee, not a
tax, and, therefore, are not governed by Article XIIIA of the California Constitution.
Properties owned by public agencies, such as a city, county, state or the federal government,
are not assessable under pre -Prop 218 law.
Assessment District No. 38
Engineer's Report - FY 2003-2004
BOUNDARIES OF DISTRICT
The boundary of the District is completely within the City limits of the City of Diamond Bar
and is shown on the Assessment Diagram (on file in the office of the City Clerk at the City
Hall of Diamond Bar as Exhibit "A-1 "). All parcels of real property included within the
District are described in detail on maps on file in the Los Angeles County Assessor's office.
Assessment District No. 38 2
Engineer's Report - FY 2003-2004
IMPROVEMENTS
The facilities and items of servicing and maintenance included within the District are as
follows:
Landscaping
Servicing means the furnishing of water for the irrigation of any landscaping, the operation of
any fountains, or the maintenance of any other improvements.
Maintenance means the furnishing of services and materials for the ordinary and usual
maintenance, operation and servicing of any improvement, including:
1. Repair, removal or replacement of all or any part of any landscape improvement.
2. Providing for the life, growth, health and beauty of landscaping, including without
limitation, cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease
or injury.
3. The removal of trimmings, rubbish, debris and other solid waste.
Improvements to be serviced and maintained include, but are not limited to, median island and
parkway landscaping on major streets and thoroughfares in the City of Diamond Bar. Exhibit
"B-1," attached hereto, shows the location and extent of the landscaping improvements to be
maintained by the proceeds from this assessment district.
Assessment District No. 38 3
Engineer's Report - FY 2003-2004
FINANCIAL ANALYSIS
The estimated funding for maintenance and servicing of landscaping for the update of
Assessment District No. 38 for the 2003-04 Fiscal Year is as follows:
2003-04
Recommended Budget
Revenue:
Appropriation Fund Balance (from FY 2002-03) $ 136,855
Property Tax - Special Assessments 265,440
Interest Revenue 15,000
TOTAL $ 417,295
Appropriations:
Personnel Services
$ 17,500
Salaries
City Paid Benefits 225
Retirement 2,040
Worker's Compensation Expense 710
Short/Long Term Disability 15
Medicare Expense 260
Cafeteria Benefits 2,710
Operating Expenses
2,000
Advertising
Utilities 112,200
Maintenance-Grounds & Bldg 15,000
Professional Services 20,600
Contract Services 121,200
Capital Outlay
35,000
Capital Improvements
Transfer to CIP Fund 0
Reserve for Future Capital Improvements 87,835
TOTAL $ 417,295
* Includes replacement of ten irrigation controllers/cabinet boxes @ $3,500/each.
Plans and Specifications
Plans and specifications showing the general nature, location and extent of the proposed
improvements are on file in the office of the City Clerk and available for public inspection.
Assessment District No. 38 4
Engineer's Report - FY 2003-2004
METHOD OF APPORTIONMENT
The net amount to be assessed upon lands within the District in accordance with this report is
apportioned by a formula and method which fairly distributes the amount among all assessable
lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from
the improvements, namely the maintenance and servicing of public landscaping improvements
within such District. The maintenance and servicing of public landscaping improvements
installed and constructed in public places in the City of Diamond Bar provides a special benefit
which is received by each and every lot or parcel within the District, tending to enhance their
value.
The primary benefits of landscaping are as set forth below:
1. ]Beautification of the streets which are used by all of the residents in Diamond Bar.
2. A sense of community pride resulting from well-maintained green spaces.
3. The enhancement of the value of property which results from the foregoing benefits.
Existing, land use information indicates that well over 90 percent of the parcels within the City
of Diamond Bar are residences. Because the special benefits derived apply equally to all
residents and parcels, it has been determined that all assessable parcels would receive the same
net assessment.
Assessment District No. 38 5
Engineer's Report - FY 2003-2004
ASSESSMENT
The amount to be assessed upon the lots and parcels within the District and the amount
apportioned to each assessable parcel within the District is shown in the table below.
Estimated Assessment Requirements: $265,440
Estimated Number of Parcels: 17,696
Estimated Assessment Per Parcel: $ 15.00
2002-03 Assessment Per Parcel: $ 15.00
2003-04 Assessment Per Parcel: $ 15.00
Difference: $ 0.00
Assessment District No. 38 6
Engineer's Report - FY 2003-2004
ASSESSMENT ROLL
The individual 2003-04 assessments, tabulated by Assessor's parcel number, are shown on an
Assessment Roll on file in the Office of the City Clerk of the City of Diamond Bar as Exhibit
"C" and are made a part of this report by reference. (The Assessment Roll is not included in
this report due to its volume.)
GFB-FRIEDRICH & ASSOC., INC.
Assessment District No. 38 7
Engineer's Report - FY 2003-2004
EXHIBITS
SHEET10F13HEET
LEGEND
—ti— ASSESSMENT DISTRICT BOUNDARY
----o•— MEDIANS
'+—i PARKWAYS
awu TURF AREAS
AREAS TO BE MAINTAINED
MEDIANS:
A. DIAMOND BAR BIVO.
B. GRAND AVE
C. GOLDEN SPPoNGS RD. (57 FWY OVERCROSSING
70 WEST CITY LIMITS.
PARKWAYS:
D. GRAD AVE. -SUMMIT RIDGE TO
DIAMOND BAR BLVD„ NORTH SIDE
E. TEMPLE -DIAMOND BAR BLVD. TO
GOLDEN SPRINGS RD- SOUTH SIDE
TOTAL AREA:
TURF 5.4 ACRES
GROUND COVER O.S3 ACRES
--\N
ADDITIONAL
AREAS TO BE MAINTAINED
MEDIANS:
TUpF RgEA6:
EXHIBIT "B-1"
ASSESSMENT DISTRICT N0.38
FISCAL YEAR 2003-04
for the
CITY OF DIAMOND BAR
—GFB-FRIEDNICfI—
Agenda # 6.6.2
Meeting Date: May 20, 2003
TO:
Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manag€- 7V
TITLE: ADOPT RESOLUTION NO. 2003 -XX, A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF DIAMOND BAR TO DECLARE
THE CITY'S INTENTION TO LEVY AND COLLECT
ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 39 AND
DIRECT THE CITY CLERK TO ADVERTISE THE PUBLIC
HEARING BEFORE THE COUNCIL AT THE JUNE 17, 2003
REGULAR MEETING
RECOMMENDATION:
That the City Council approve the Engineer's Report, adopt the attached Resolution No.
2003 -XX, To Declare The City's Intention To Levy And Collect Assessments For
Landscape District No. 39 And Direct The City Clerk To Advertise The Public Hearing
Before The Council At The June 17, 2003 Regular Meeting.
FINANCIAL SUMMARY:
There will be no impact on the City's General Funds. As shown on the attached
Engineer's Report, the $164,450 of assessment generated by this District is proposed to
pay for the operation, maintenance costs, and Capital Improvements budgeted in
special fund No. 139.
BACKGROUND/DISCUSSION:
The attached Engineer's Report for the City's Landscaping Assessment District Number
39, which is prepared pursuant to provisions of the Landscaping and Lighting Act of
1972 of Part 2 of Division 15 of the Streets and Highways Code of the State of
California, includes authority for the report, estimated costs of improvements, a diagram
for the District and the assessments.
The estimated number of parcels within the District is 1,265 parcels. The amount
assessed upon the lands within District Number 39 for Fiscal Year 2002-2003 was
$130.00 per parcel. The amount to be assessed for Fiscal Year 2003-2004 is to remain
i
at $130.00 per parcel. The assessments will be utilized towards the general
maintenance of slopes, open space areas and the five (5) mini parks within District 39.
The proposed assessment has been determined to be exempt from the provisions of
Proposition 218 as set forth in section 5 (b): Any assessment imposed pursuant to a
petition signed by the persons owning all of the parcels subject to the assessment at the
time the assessment is initially imposed.
Prepared By:
David G. Liu/Sharon Gomez
Attachments: Resolution No. 2003 -XX
Engineer's Report
2
RESOLUTION NO. 2003
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR APPROVING THE ENGINEER'S REPORT FILED PURSUANT TO
SECTION 22623 OF THE CALIFORNIA STREETS AND HIGHWAYS
CODE WITH RESPECT TO THE CITY OF DIAMOND BAR
ASSESSMENT DISTRICT NO. 39; AND DECLARING ITS INTENTION
TO LEVY AND COLLECT ASSESSMENTS FOR CERTAIN
LANDSCAPING MAINTENANCE WITHIN SAID DISTRICT FOR FISCAL
YEAR 2003-04; AND FIXING A TIME AND PLACE FOR A HEARING OF
OBJECTIONS THEREON.
A. RECITALS.
(i) Heretofore the City of Diamond Bar Assessment District No. 39 was created
pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§
22500, et. seq.).
(ii) The City Engineer has prepared, filed with the City Clerk and presented to
this Council a report relating to said assessment district pursuant to the provisions of
the California Streets and Highways Code § 22623.
(iii) No substantial changes in existing improvements are proposed for said
Assessment District No. 39.
(iv) All legal prerequisites to the adoption of this Resolution have occurred.
B. RESOLUTION.
NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby
find, determine and resolve as follows:
1, The Recitals, as set forth in Part A of this Resolution, are in all respects
true and correct.
2. The above-described report submitted by the City Engineer relating to City
of Diamond Bar Assessment District No. 39 is hereby approved as filed.
3. This Council hereby declares its intention to levy and collect assessments
during fiscal year 2003-04 pursuant to Part 2 of Division 15 of the Streets and Highways
Code of the State of California, known as the "Landscaping and Lighting Act of 1972,"
1
within that area designated "City of Diamond Bar Assessment District No. 39," as
shown on Exhibit "A-2" attached hereto and incorporated herein by reference.
4. A general description of the improvements proposed for the
aforementioned district is as follows:
The maintenance and servicing of landscaping and any facilities which are
appurtenant thereto or which are necessary or convenient for the maintenance
and servicing thereof, including but not limited to, repair, removal or replacement,
grading, clearing, removal of debris, pruning, fertilization, pest control and weed
control, and the installation or construction of appurtenant facilities, including
curbs, gutters, walls, sidewalks or paving, or water, irrigation, drainage, or
electrical facilities. Said maintenance and servicing of the landscaping and
installation, maintenance and servicing of related work shall be within the area of
Assessment District No. 39 as shown on Exhibit "A-2." The location and type of
improvement is shown on Exhibit "B-2," as attached hereto and incorporated
herein by reference."
5. Reference is hereby made to the report of the City Engineer relating to the
said assessment district hereinabove approved. Said report is on file with the City Clerk
of the City of Diamond Bar and contains a full and detailed description of the
improvements, the boundaries of the assessment district and contains the proposed
assessments upon assessable lots and parcels of land within City of Diamond Bar
Assessment District No. 39 for fiscal year 2003-04. Said proposed assessment per lot
is the amount of $130.00, the same amount which was levied in fiscal year 2002-03.
6„ This Council hereby fixes 7:00 p.m. on June 17, 2003 in the South Coast
Air Quality Management District Auditorium, 21825 East Copley Drive, Diamond Bar,
California, as the time and place for a hearing before this Council on this question of the
levy of the proposed assessments on assessable lots with City of Diamond Bar
2
Assessment District No. 39 for fiscal year 2003-04 and hereby gives notice of said
hearing.
7. The City Council hereby determines and declares that the proposed
assessments constitute a continuation of assessments existing on the effective date of
Article XIIID of the California Constitution, that the assessments are imposed pursuant
to a petition signed by the persons owning all of the parcels subject to the assessment
at the time the assessment was initially imposed and that the assessments are exempt
from the requirements of Article XIIID, Section 4 of the California Constitution.
8. The City Clerk shall:
(a) Certify to the adoption of this Resolution; and
(b) Cause a true and correct copy of this Resolution to be published pursuant to
California Government Code § 6061.
PASSED, ADOPTED AND APPROVED this 20th day of May, 2003.
Carol Herrera
Mayor
3
I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify
that the foregoing Resolution was passed, approved and adopted at the regular
meeting of the City Council of the City of Diamond Bar held on the 20th day of May,
2003, by the following Roll Call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
Lynda Burgess, City Clerk
City of Diamond Bar
4
EXHIBIT "A-2"
ASSESSMENT DIAGRAM
ASSESSMENT DISTRICT NO.39
FISCAL YEAR 2003-04
for the
CITY OF DIAMOND BAR
SCALE:.' = TOO
'CASE MAP COURTESY Cf
*NE CT' OF OIAMRO CAR
SHEET I OF 1 SHEET
THE ASSESSMENT NUMBER FOR EACH LOT OR PARCEL WITHIN THE
DISTRICT 15 THE ASSESSOR'S PARCEL NUMBER AS ASSIGNED NY THE
COUNTY OF LOS ANGELES ASSESSOR'S OFFICE
THE LINES AND DIMENSIONS FOR EACH LOT OR PARCEL OF LANG WITHIN
THE DISTRICT ARE SHOWN ON THE ASSESSOR'S PARCEL MAPS ON FILE IN
THE OFFICE OF THE LOS ANGELES COUNTY ASSESSOR
FILED IN THE OFFICE OF THE CITY CLERK OF THE CITY OF DIAMOND
EAR, COUNTY OF LOS ANGELES. STATE OF CALIFORNIA, THIS
DAY OF EO_
CITY CLERK OF THE
CITY OF DIAMOND EAR
FILED IN THE OFFICE OF THE COUNTY AUDITOR COUNTY OF LOS
ANGELES, STATE OF CALIFORNIA, THIS DAY OF
20
ENGINEER'S REPORT
Update of
ASSESSMENT DISTRICT NO. 39
Fiscal Year 2003-04
CITY OF DIAMOND BAR
Preliminary: May 2Q 2003
Prepared by:
GFB-FRIEDRICH & ASSOC., INC.
6529 Riverside Avenue, Suite 230
Riverside, CA 92506
TABLE OF CONTENTS
Page
INTRODUCTION 1
BOUNDARIES OF DISTRICT 2
IMPROVEMENTS 3
Landscaping
4
FINANCIAL ANALYSIS
Revenue
Appropriations
5
METHOD OF APPORTIONMENT
ASSESSMENT 6
ASSESSMENT ROLL 7
EXHIBITS
Exhibit "A-2" - Assessment Diagram
Exhibit "B-2" - Improvement Map
INTRODUCTION
Pursuant to the order of the City Council of the City of Diamond Bar, this report is prepared in
compliance with the requirements of Article 4, Chapter 1, Landscaping and Lighting Act of
1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California.
This report presents the engineering analysis for the 2003-04 Fiscal Year for the district known
as:
ASSESSMENT DISTRICT NO. 39
CITY OF DIAMOND BAR
(Hereinafter referred to as "District").
This District, by special benefit assessments, provides funding for the maintenance of
landscaped areas owned by the City of Diamond Bar which are located in public rights-of-way
within the City of Diamond Bar.
Section 22573, Landscaping and Lighting Act of 1972, requires assessments to be levied
according to benefit rather than according to assessed value. The section states:
"The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount among
all assessable lots or parcels in proportion to the estimated special benefits to be
received by each such lot or parcel from the improvements.
The determination of whether or not a lot or parcel will benefit from the improvements
shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with
Section 5000)) [of the Streets and Highways Code, State of California]. "
As the assessments are levied on the basis of benefit, they are considered a user's fee, not a
tax, and, therefore, are not governed by Article XIIIA of the California Constitution.
Properties owned by public agencies, such as a city, county, state or the federal government,
are not assessable under pre -Prop 218 law.
Assessment District No. 39
Engineer's Report - FY 2003-2004
BOUNDARIES OF DISTRICT
The boundary of the District is shown on the Assessment Diagram (on file in the office of the
City Clerk at the City Hall of Diamond Bar as Exhibit "A-2"). All parcels of real property
included within the District are described in detail on maps on file in the Los Angeles County
Assessor's office.
Assessment District No. 39 2
Engineer's Report - FY 2003-2004
IMPROVEMENTS
The facilities and items of servicing and maintenance included within the District are as
follows:
Landsca in
Servicing means the furnishing of water for the irrigation of any landscaping, the operation of
any fountains, or the maintenance of any other improvements.
Maintenance means the furnishing of services and materials for the ordinary and usual
maintenance, operation and servicing of any improvement, including:
1. Repair, removal or replacement of all or any part of any landscape improvement.
2. Providing for the life, growth, health and beauty of landscaping, including without
limitation, cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease
or injury.
3. The removal of trimmings, rubbish, debris and other solid waste.
The purpose of Assessment District No. 39 is for the maintenance and servicing of mini -parks,
slopes and open spaces within the District. Exhibit "B-2," attached hereto, shows the location
and extent of the landscaping improvements to be maintained by the proceeds from this
assessment district.
Assessment District No. 39 3
Engineer's Report - FY 2003-2004
FINANCIAL ANALYSIS
The estimated funding for maintenance and servicing of landscaping for the update of
Assessment District No. 39 for the 2003-04 Fiscal Year is as follows:
2003-04
Recommended Budget
Revenue:
Appropriation Fund Balance (from FY 2002-03) $ 206,855
Property Tax and Assessments 164,450
Interest Revenue 8,000
TOTAL $ 379,305
Appropriations:
Personal Services
$ 17,475
Salaries
City Paid Benefits 225
Retirement 2,040
Worker's Compensation Expense 710
Short/Long Term Disability 15
Medicare Expense 260
Cafeteria Benefits 2,735
Operating Expenses
2,000
Advertising
Utilities 61,160
Maintenance -Grounds & Bldg. 15,000
Professional Services 12,800
Contract Services 62,480
Capital Outlays
33,300
Miscellaneous Equipment*
Capital Improvements 0
Reserve for Future Capital Improvements 169,105
TOTAL $ 379,305
* Includes replacement of 10 irrigation controllers/controller boxes @ $3,300 each.
As funds become available, it is planned to update equipment in each of the district's mini -parks.
Assessment District No. 39 4
Engineer's Report - FY 2003-2004
Plans and Specifications
Plans and specifications showing the general nature, location and extent of any proposed
improvements are on file in the office of the City Clerk and available for public inspection.
Assessment District No. 39 5
Engineer's Report - FY 2003-2004
METHOD OF APPORTIONMENT
The net amount to be assessed upon lands within the District in accordance with this report is
apportioned by a formula and method which fairly distributes the amount among all assessable
lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from
the improvements, namely the maintenance and servicing of public landscaping improvements
within such District. The maintenance and servicing of public landscaping improvements
installed and constructed in public places in the City of Diamond Bar provides a special benefit
which is received by each and every lot or parcel within the District, tending to enhance their
value.
The primary benefits of landscaping are as set forth below:
1. Beautification of the streets which are used by all of the residents in Diamond Bar.
2. Public parks which can be utilized and enjoyed by all residents within the District.
3. A sense of community pride resulting from well-maintained green spaces.
4. The enhancement of the value of property which results from the foregoing benefits.
Existing land use information indicates that all of the parcels within the District are residences.
Because! the special benefits derived apply equally to all residents and parcels, it has been
determined that all assessable parcels would receive the same net assessment.
Assessment District No. 39 6
Engineer's Report - FY 2003-2004
ASSESSMENT
The amount to be assessed upon the lots and parcels within the District and the amount
apportioned to each assessable parcel within the District is shown in the table below.
Estimated Assessment Requirements: $164,450
Estimated Number of Parcels: 1,265
Estimated Assessment Per Parcel: $ 130.00
2002-03 Assessment Per Parcel: $ 130.00
2003-04 Assessment Per Parcel: $ 130.00
Difference: $ 0.00
Assessment District No. 39 7
Engineer's Report - FY 2003-2004
ASSESSMENT ROLL
The individual 2003-04 assessments, tabulated by Assessor's parcel number, are shown on an
Assessment Roll on file in the Office of the City Clerk of the City of Diamond Bar as Exhibit
"C" and are made a part of this report by reference. (The Assessment Roll is not included in
this report due to its volume.)
Dated:
, 2003
GFB-FRIEDRICH & ASSOC., INC.
N 4FRIEDIMCH
Assessment District No. 39 8
Engineer's Report - FY 2003-2004
EXHIBITS
4
Agenda# h.6_
Meeting Date: May 20, 2003
TO:
Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manag4%0
TITLE: ADOPT RESOLUTION NO. 2003 -XX, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR TO DECLARE THE
CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR
LANDSCAPE DISTRICT NO. 41 AND DIRECT THE CITY CLERK TO
ADVERTISE THE PUBLIC HEARING BEFORE THE COUNCIL AT
THE JUNE 17, 2003 REGULAR MEETING.
RECOMMENDATION:
That the City Council approve the Engineer's Report, adopt the attached Resolution No.
2003-X.X, To Declare The City's Intention To Levy And Collect Assessments For Landscape
District No. 41 And Direct The City Clerk To Advertise The Public Hearing Before The
Council At The June 17, 2003 Regular Meeting.
FINANCIAL SUMMARY:
There will be no impact on the City's General Funds. As shown on the attached Engineer's
Report, the $122,157 of assessment generated by this District is proposed to pay for the
operation, maintenance costs, and Capital Improvements budgeted in special fund No. 141.
BACKGROUND/DISCUSSION:
The attached Engineer's Report for the City's Landscaping Assessment District Number 41,
which is prepared pursuant to provisions of the Landscaping and Lighting Act of 1972 of
Part 2 of Division 15 of the Streets and Highways Code of the State of California, includes
authority for the report, estimated costs of improvements, a diagram for the District and the
assessments.
The estimated number of parcels within the District is 554 parcels. The amount assessed
upon the lands within District Number 41 for Fiscal Year 2002-2003 was $220.50 per parcel.
The amount to be assessed for Fiscal Year 2003-2004 is to remain at $220.50 per parcel.
The assessments will be utilized towards the general maintenance of mini parks, slopes,
and open space areas within District 41.
i
The proposed assessment has been determined to be exempt from the provisions of
Proposition 218 as set forth in section 5 (b): Any assessment imposed pursuant to a
petition signed by the persons owning all of the parcels subject to the assessment at the
time th—a assessment is initially imposed.
Prepars—d By:
David C-'—. Liu/Sharon Gomez
REVIE'JVED BY:
Director of Public Works
Attachments: Resolution No. 2003 -XX
Engineer's Report
Deputy City Manager
2
RESOLUTION NO. 2003-,
,A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR APPROVING THE ENGINEER'S REPORT FILED PURSUANT TO
SECTION 22623 OF THE CALIFORNIA STREETS AND HIGHWAYS
CODE WITH RESPECT TO THE CITY OF DIAMOND BAR
ASSESSMENT DISTRICT NO. 41; AND DECLARING ITS INTENTION
'TO LEVY AND COLLECT ASSESSMENTS FOR CERTAIN
(LANDSCAPING MAINTENANCE WITHIN SAID DISTRICT FOR FISCAL
'YEAR 2003-04; AND FIXING A TIME AND PLACE FOR A HEARING OF
OBJECTIONS THEREON.
within that area designated "City of Diamond Bar Assessment District No. 41," as
shown on Exhibit "A-3" attached hereto and incorporated herein by reference.
4. A general description of the improvements proposed for the
aforementioned district is as follows:
The maintenance and servicing of landscaping and any facilities which are
appurtenant thereto or which are necessary or convenient for the maintenance
and servicing thereof, including but not limited to, repair, removal or replacement,
grading, clearing, removal of debris, pruning, fertilization, pest control and weed
control, and the installation or construction of appurtenant facilities, including
curbs, gutters, walls, sidewalks or paving, or water, irrigation, drainage, or
electrical facilities. Said maintenance and servicing of the landscaping and
iinstallation, maintenance and servicing of related work shall be within the area of
Assessment District No. 41 as shown on Exhibit "A-3." The location and type of
improvement is shown on Exhibit "B-3," as attached hereto and incorporated
herein by reference."
5. Reference is hereby made to the report of the City Engineer relating to the
said assessment district hereinabove approved. Said report is on file with the City Clerk
of the City of Diamond Bar and contains a full and detailed description of the
improvements, the boundaries of the assessment district and contains the proposed
assessments upon assessable lots and parcels of land within City of Diamond Bar
Assessment District No. 41 for fiscal year 2003-04. Said proposed assessment per lot
is the amount of $220.50, the same amount which was levied in fiscal year 2002-03.
6. This Council hereby fixes 7:00 p.m. on June 17, 2003 in the South Coast
Air Quality Management District Auditorium, 21825 East Copley Drive, Diamond Bar,
California, as the time and place for a hearing before this Council on this question of the
levy of the proposed assessments on assessable lots with City of Diamond Bar
2
Assessment District No. 41 for fiscal year 2003-04 and hereby gives notice of said
hearing.
7. The City Council hereby determines and declares that the proposed
assessments constitute a continuation of assessments existing on the effective date of
Article XIIID of the California Constitution, that the assessments are imposed pursuant
to a petition signed by the persons owning all of the parcels subject to the assessment
at the time the assessment was initially imposed and that the assessments are exempt
from the requirements of Article XIIID, Section 4 of the California Constitution.
13. The City Clerk shall:
(a) Certify to the adoption of this Resolution; and
(b) Cause a true and correct copy of this Resolution to be published
pursuant to California Government Code § 6061.
PASSED, ADOPTED AND APPROVED this 20th day of May, 2003.
Carol Herrera
Mayor
3
I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify
that the foregoing Resolution was passed, approved and adopted at the regular
meeting of the City Council of the City of Diamond Bar held on the 20th day of May,
2003, by the following Roll Call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
Lynda Burgess, City Clerk
City of Diamond Bar
4
EXHIBIT "A-3"
ASSESSMENT DIAGRAM
ASSESSMENT DISTRICT NO.41
FISCAL YEAR 2003-04
for the
CITY OF DIAMOND BAR
wa uuuuu—uui--uun
1
THE ASSESSMENT NUMBER FOR EACH LOT OR PARCEL WITHI THE
DISTRICT IS THE ASSESSOR'S PARCEL NUMBER AS ASSIGNED BY THE
COUNTY OF LOS ANGELES ASSESSORS OFFICE
THE LINES AND DIMENSIONS FOR EACH LOT OR PARCEL OF LAND WITHIN
THE DISTRICT ARE SHOWS ON THE ASSESSOR 5 PARCEL MAPS OMFILE IN
THE OFFICE OF THE LOS ANGELES COUNTY ASSESSOR
'BASE MAP CDURTEST OF
FTC Cm OF ENAMMC BAR
300.w Am -Imo
FIL
BA
DA
SHEET 1 OF I SHEET
ED IN THE OFFICE OF THE CITY CLERK OF THE CITY OF DIAMOND
R. COUNTY OF LOS ANGELES. STATE OF CALIFORNIA THIS
Y OF 20_
CITY CLERK OF THE
CITY OF DIAMOND BAR
FILED IN THE OFFICE OF THE COUNTY AUDITOR. CO- OF LOS
ANGELES, STATE OF CALIFORNIA. THIS DAY OF
20
CITY CLERK OF THE
CITY OF DIAMOND BAR
EXHIBIT "B-3"
ASSESSMENT DISTRICT N0.41
FISCAL YEAR 2003 - 04
for the
CITY OF DIAMOND BAR
SCALE: E • 000'
'RASE IIPP COWTESY OF
THE CIT' Of DIRMONO BiR
USSR - 7,11
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Vil-i-LI-Lillit(I [it I Itl r."%JII 1 1 1
SHEET10F1SHEET
LEGEND
--.— ASSESSMENT DISTRICT BOUNDARY
... ........:: BRUSH 7.00 ncBEs
SLOPES 1206 nGEs
TURF I),i00 BF.
ENGINEER'S REPORT
Update of
ASSESSMENT DISTRICT NO. 41
Fiscal Year 2003-04
CITY OF DIAMOND BAR
Preliminary: May 20, 2003
Prepared by:
GFB-FRIEDRICH & ASSOC., INC.
6529 Riverside Avenue, Suite 230
Riverside, CA 92506
TABLE OF CONTENTS
Page
INTRODUCTION 1
BOUNDARIES OF DISTRICT 2
IMPROVEMENTS 3
Landscaping
4
FINANCIAL ANALYSIS
Revenue
Appropriations
5
METHOD OF APPORTIONMENT
ASSESSMENT 6
ASSESSMENT ROLL 7
EXHIBITS
Exhibit "A-3" - Assessment Diagram
Exhibit "B-3" - Improvement Map
INTRODUCTION
Pursuant to the order of the City Council of the City of Diamond Bar, this report is prepared in
compliance with the requirements of Article 4, Chapter 1, Landscaping and Lighting Act of
1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California.
This report presents the engineering analysis for the 2003-04 Fiscal Year for the district known
as:
ASSESSMENT DISTRICT NO. 41
CITY OF DIAMOND BAR
(Hereinafter referred to as "District").
This District, by special benefit assessments, provides funding for the maintenance of
landscaped areas owned by the City of Diamond Bar which are located in public rights-of-way
within the City of Diamond Bar.
Section 22573, Landscaping and Lighting Act of 1972, requires assessments to be levied
according to benefit rather than according to assessed value. The section states:
"The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount among
all assessable lots or parcels in proportion to the estimated special benefits to be
received by each such lot or parcel from the improvements.
The determination of whether or not a lot or parcel will benefit from the improvements
shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with
Section 5000)) [of the Streets and Highways Code, State of California]. "
As the assessments are levied on the basis of benefit, they are considered a user's fee, not a
tax, and, therefore, are not governed by Article XIIIA of the California Constitution.
Properties owned by public agencies, such as a city, county, state or the federal government,
are not assessable under pre -Prop 218 law.
Assessment District No. 41
Engineer's Report - FY 2003-2004
BOUNDARIES OF DISTRICT
The boundary of the District is shown on the Assessment Diagram (on file in the office of the
City Clerk at the City Hall of Diamond Bar as Exhibit "A-3 "). All parcels of real property
included within the District are described in detail on maps on file in the Los Angeles County
Assessor's office.
Assessment District No. 41 2
Engineer's Report - FY 2003-2004
IMPROVEMENTS
The facilities and items of servicing and maintenance included within the District are as
follows:
Landscaping
Servicing means the furnishing of water for the irrigation of any landscaping, the operation of
any fountains, or the maintenance of any other improvements.
Maintenance means the furnishing of services and materials for the ordinary and usual
maintenance, operation and servicing of any improvement, including:
1. Repair, removal or replacement of all or any part of any landscape improvement.
2. Providing for the life, growth, health and beauty of landscaping, including without
limitation, cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease
or injury.
3. The removal of trimmings, rubbish, debris and other solid waste.
The purpose of Assessment District No. 41 is for the maintenance and servicing of mini -parks,
slopes and open spaces within the District. Exhibit "B-3," attached hereto, shows the location
and extent of the landscaping improvements to be maintained by the proceeds from this
assessment district.
Assessment District No. 413
Engineer's Report - FY 2003-2004
FINANCIAL ANALYSIS
The estimated funding for maintenance and servicing of landscaping for the update of
Assessment District No. 41 for the 2003-04 Fiscal Year is as follows:
2003-04
Recommended Budget
Revenue:
Appropriation Fund Balance (from FY 2002-03) $ 116,609
Property Tax and Assessments 122,157
Interest Revenue 6,000
TOTAL $ 244,766
Appropriations:
Personal Services
$ 17,475
Salaries
City Paid Benefits 225
Retirement 2,040
Worker's Compensation Expense 710
Short/Long Term Disability 15
Medicare Expense 260
Cafeteria Benefits 2,735
Operating Expenses
2,000
Advertising
Utilities 72,010
Maintenance -Grounds & Bldg 10,000
Professional Services 16,200
Contract Services
31,000
Contract Services
Weed/Pest Abatement 15,000
Capital Outlays
52,500
Miscellaneous Equipment
Capital Improvements 0
Reserve for Future Capital Improvements 22,596
TOTAL $ 244,766
* Includes replacement of 15 irrigation controllers/ controller boxes @ $3,500 each.
Assessment District No. 414
Engineer's Report - FY 2003-2004
METHOD OF APPORTIONMENT
The net amount to be assessed upon lands within the District in accordance with this report is
apportioned by a formula and method which fairly distributes the amount among all assessable
lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from
the improvements, namely the maintenance and servicing of public landscaping improvements
within such District. The maintenance and servicing of public landscaping improvements
installed and constructed in public places in the City of Diamond Bar provides a special benefit
which is received by each and every lot or parcel within the District, tending to enhance their
value.
The primary benefits of landscaping are as set forth below:
1. Beautification of the streets which are used by all of the residents in Diamond Bar.
2. Public parks which can be utilized and enjoyed by all residents within the District.
3. A sense of community pride resulting from well-maintained green spaces.
4. The enhancement of the value of property which results from the foregoing benefits.
Existing land use information indicates that all of the parcels within the District are residences.
Because the special benefits derived apply equally to all residents and parcels, it has been
determined that all assessable parcels would receive the same net assessment.
Assessment District No. 41 5
Engineer's Report - FY 2003-2004
ASSESSMENT
The amount to be assessed upon the lots and parcels within the District and the amount
apportioned to each assessable parcel within the District is shown in the table below.
Estimated Assessment Requirements: $122,157
Estimated Number of Parcels: 554
Estimated Assessment Per Parcel: $ 220.50
2002-03 Assessment Per Parcel: $ 220.50
2003-04 Assessment Per Parcel: $ 220.50
Difference: $ 0.00
Assessment District No. 416
Engineer's Report - FY 2003-2004
ASSESSMENT ROLL
The individual 2003-04 assessments, tabulated by Assessor's parcel number, are shown on an
Assessment Roll on file in the Office of the City Clerk of the City of Diamond Bar as Exhibit
"C" and are made a part of this report by reference. (The Assessment Roll is not included in
this report due to its volume.)
Dated: 2003
GFB-FRIEDRICH & ASSOC., INC.
Assessment District No. 41 7
Engineer's Report - FY 2003-2004
EXHIBITS
EXHIBIT "A-3"
ASSESSMENT DIAGRAM
ASSESSMENT DISTRICT NO.41
FISCAL YEAR 2003-04
for the
CITY OF DIAMOND BAR
SCALE. I' . SOO
THE ASSESSMENT NUMFIER FOR EACH LOT OR PARCEL WITHIN THE
DISTRICT IS THE ASSESSOR'S PARCEL NUMBER AS ASSIGNED BY THE
COUNTY OF LOS ANGELES ASSESSOR'S OFFICE
THE LINES AND DIMENSIONS FOR EACH LOT OR PARCEL OF LAND WITHIN
TIRE DISTRICT ARE SHOWN ON THE ASSESSOR'S PARCEL MAPS ONFILE IN
THE OFFICE OF THE LOS ANGELES COUNTY ASSESSOR.
'BASE MAP COURTESY OF
THE CT' OF DIAMCAO SM
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SHEET 1 OF I SHEET
ED IN
THE OFFICE OF THE CITY CLERK OF THE CITY OF DIAMOND
R, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, THIS Y OF, 20_
CITY CLERK OF THE
CITY OF DIAMOND BAR
FILED IN THE OFFICE OF THE COUNTY AUDITOR, COUNTY OF LOS
ANGELES. STATE OF CALIFORNIA. THIS _ DAY OF
.00
CITY CLERK OF THE
CITY OF DIAMOND BAR
EXHIBIT "B-3"
ASSESSMENT DISTRICT N0.41
FISCAL YEAR 2003-04
for the
CITY OF DIAMOND BAR
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Agenda # e _
Meeting Date: May 20> 2003
CITY COUNCIL AGENDA REPORT
T0:
f—onorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: Notice of Completion for the Brea Canyon Road Streetscape and Street Improvements Project
Between Pathfinder Road and Southerly City Limits
RECOMMENDATION:
It is recommended that the City Council accept the work performed by Griffith Company and authorize the City Clerk to file a
Notice of Completion.
FINANCIAL IMPACT:
The preparation and filing of the Notice of Completion has no fiscal impact on the City.
BACKGROUND:
The City Council awarded a construction contract to Griffith Company on September 18, 2001 in the amount of
$2,158,246.00. Furthermore, the City Council authorized a contingency amount of $105,000.00 for contract change orders
to be approved by the City Manager for a total not -to -exceed contract amount of $2,263,246.00. The Public Works Division
issued a Notice to Proceed for the project on November 5, 2001.
DISCUSSION:
Griffith Company has completed all work required as part of this contract in accordance with the plans and specifications
approved by the City. A total of 5 contract change orders in the amount of $ 101,764.15 were issued. With the approval of
the change orders„ and actual/final quantities of work performed, final construction contract amount for this project is
$2,260,010.15. The project included four months plant establishment period which was completed in October/November
2002. Upon completion of the plant establishment period, the Los Angeles County Metropolitan Transportation Authority
(MTA} and Caltran;> initiated a process review of the project. Subsequently, the project was accepted on March 28, 2003.
PREPARED BY:
Fred Alamolhoda, Senior Engineer
REVIEW --:--
id iu Jam DeStefan
Director of Public Works
OkePep $t U— 1/2 0
Attachment: Notice of Completion
el
RECORDING REQUESTED B\"+r///////-----------• f--I--l—n---------
AND WHEN RECORDED MAIL TO
0
Name
Street
eon
City
State
LJ
SPACE ABOVE THIS LINE FOR RECORDER'S USE
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, most be filed within 10 days after completion. (See reverse side for Complete
requirements.)
Notice is hereby given that: .
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter
described:
2. The full name of the owner is City of Diamond Bar
3. The full address of the owner is
21825 E. Copley Drive
Diamond Bar, CA 91765
4. The nature of the interest or estate of the owner is; In fee.
(It other than fee. stoke "in fee" and insert, for example. "purchaser under contract of purchase," or "lessee")
5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in
common are:
NAMES ADDRESSES
6. A work of improvement on the property hereinafter described was completed on March 28, 2003 The work done was:
Street, bikeway, landscaping improvement and beautification project.
). The name of the contractor, if any, for such work of improvement was Griffith Company
October 2, 2001
(it no contractor for worix of improvement as a whole, insert 'none'.) (Date of Contract)
8. The property on which said work of improvement was completed is in the city of
County of , State of California, and is described as follows: Brea Canyon Road from
Pathfinder Road to Southerly City Limits
9. The street address of said property is
it no street address has been officially assigned, insert "none".)
Dated:
Verification far Individual Owner
Signature of owner or corporate officer of owner
named in paragraph 2 or his agent
VERIFICATION
I, the undersigned, say: I am the
("President of". "Manager of", "A partner of", "Owner of". etc.)
the declarant of the foregoing
notice of completion; I have read said notice of completion and know the contents thereof; the same is true of my own knowledge.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on , 19 , at
(Dale of Signature.)
(City where signed.)
, California.
(Personal signature of the individual who is swearing that the contents of
the notice of completion are true.)
NOTICE OF COMPLETION-WOLCCTTS FORM 1114 -Rev 6.74 ipnu.ClaSSaf 8 pt. type or larger
Agenda# h_R
Meeting Date: May 20, 2003
TO:
VIA:
Honorable Mayor and Members of the City Council
Linda C. Lowry, City Mana
fft-010
TITLE: Approval of Contract Amendment with Warren C. Siecke for Traffic Engineering
Services for the Brea Canyon Cutoff Road and State Route 57 on/off ramps in the
Amount of $9,500 and Authorize a Contingency Amount of $3,000 for Change Orders to
be Approved by the City Manager, for a Total Authorization Amount of $12,500.
RECOMMENDATION:
It is recommended that the City Council approve and authorize the City Manager to execute a
Contract Amendment with Warren Siecke in the amount of $9,500 and authorize a contingency
amount of
$3,000.
FINANCIAL IMPACT:
In Fiscal Year 02/03 Mid -Year Budget Amendment (May Revision), $20,000 of Developers fee was
budgeted for the design of Brea Canyon Cutoff Road and State Route 57 (SR -57) on/off ramps traffic
signals project.
BACKGROUND:
In 1998, a traffic signal warrant study was performed for seventeen (17) intersections within the City.
The study included evaluation and prioritization of the need for traffic signals using a point system
based on Caltrans' signal warrant analysis. The Brea Canyon Cutoff Road (Diamond Bar Boulevard)
and SR -57 on/off intersection was one of the intersections that met Caltrans signal warrant
requirements for Traffic signal.
DISCUSSION:
Warren C. Siecke is the City's primary traffic and transportation on call/as needed consultant. In
response to staff's request, Mr. Siecke submitted a proposal to provide the required engineering
services. The scope of services will include design, drafting of plans, and preparation of contract
specifications and estimates for construction of the traffic signals. The project involves freeway on
and off ramps and close coordination with Caltrans will be required. Staff contacted Caltrans
inquiring if they have a proposed project to install traffic signals at this location. Due to the current
budget status of the State, Caltrans is unable to fund this project.
PREPARED BY:
Fred Alamolhoda, Senior Engineer
REVIEWED BY:
David QjAfku, I erector of Public Works
Jam ano
e eStef
Attachment: Warren Siecke's Proposal, dated May 7, 2003
Il—
Deputy City Manager
2
Agenda # 6-9
Meeting Date: June 3, 2003
TO:
Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Mana
TITLE: Extend Contract Services Agreement with Southland Sports Officials for the 2003/04 FY in
the amount not to exceed $32,000.
RECOMMENDATION: Extend contract.
FINANCIAL IMPACT: Funds for this contract are included in the proposed 2003/04 FY Budget.
Participant fees pay for all costs related to this contract.
BACKGROUND: The City Council awarded a contract to Southland Sports Officials on August 7,
2001. Section 2 of the contract allows the City Council to extend the contract on an annual basis if
doing so is deemed to be in the best interest of the City. The contract was previously extended for
the period of July 1, 2002 through June 30, 2003.
DISCUSSION: Since the original contract was awarded, Southland Sports Officials have provided
contract officials for our adult softball and basketball leagues. These officials have the necessary
certification, knowledge and experience to provide quality officiating services for the City's adult
sports leagues. Staff recommends that the contract be extended for the 2003/04 FY in an amount not
to exceed $32'„000.
ATTACHMENTS: Amendment #2 to sports officials service agreement
Sports officials service agreement dated August 7, 2001
Southland Sports Officials proposal for July 1, 2003 to June 30, 2004.
PREPARED BY: Ryan Wright
Recreation Supervisor
Community Services Director
Jam's DeSt fano
Deputy City Manager
flay 15 03 03:18p
05/15/2003 15:13 9098613117 CITY OF DIAMOND BAR
t'Hlat v4
AMENDMENT #2 TO SPORTS OFFICIALS SERVICE AGREEMENT
TFLIS AMENDMENT #2 TO SPORTS OFFICIAL SERVICE AGREEMENT is made this 1st
day of July, 2003 by and between the CITY OF DIAMOND BAR, a municipal corporation of the
State of California ("CITY") and SOUTHLAND SPORTS OFFICIALS (CONTRACTOR).
Recitals:
a. CONTRACTOR entered into a 12 month AGREEMENT with CITY effective
JULY 1, 2001 ("the AGREEMENT") for officiating services for the adult sports
program.
b. Parties agreed to Amendment #1 extending the term from July 1, 2002 through
June 30, 2003.
c. Parties desire to amend the AGREEMENT to extend the term for an additional
12 months.
Now, therefore, the parties agree to amend the AGREEMENT as follows:
Section 1 - Term of the AGREEMENT provided in Section 2 is revised to extend
the AGREEMENT from July 1, 2003 through June 30, 2004.
Section 2 - Exhibit "B" dated June 12, 2002 is replaced with new Exhibit "B"
dated June 3, 2003 attached hereto.
Except as provided above, the AGREEMENT is in all other respects in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this AMENDMENT #1 TO
AGREEMENT on the date and year first written above.
ATTEST:
CITY OF DIAMOND BAR
A Municipal Corporation
Of the State of California
Signed
Title
APPROVED TO FORM
SOUTHLAND SPORTS OFFICIALS
Contractor
Signed
Title_—
IF
p.2
City Attorney City Clerk
COPY
SPORTS OFFICIALS SERVICE AGREEMENT
THIS AGREEMENT is made as of August 7, 2001 -by and between the City of Diamond
Bar, a municipal corporation ("City") and Southland Sports Officials, ("Contractor").
RECITALS
A. City desires to utilize the services of Contractor as an independent contractor to provide
services to City as set forth in Exhibit "A", the City's Request for Proposals dated
May 30, 2001.
B. Contractor represents that it is fully qualified to perform such officiating services by virtue of
its experience and the training, education and expertise of its principals and employees.
NOW, THEREFORE, in consideration of performance by the parties of the covenants and
conditions herein contained, the parties hereto agree as follows:
1. Contractor's Services.
A. Scope of Services. The nature and scope of the specific services to be
performed by Contractor are as described in Exhibit "A" the City's request for proposals dated,
May 30, 2001.
B. Level of Services/Time of Performance. The level of and time of the
specific services to be performed by Contractor are as set forth in Exhibit "B", dated May 30,
2001, and as supplemented in seasonal league playing schedules provided by the City Manager,
or his designee. Services commence when official arrives at designated assignment site, and cease
when official departs said site. Services do not involve any travel or transportation whatsoever.
2. Term of Agreement. This Contract shall take effect July 1, 2001, and shall
continue until June 30, 2002 unless earlier terminated pursuant to the provisions herein. By
mutual agreement and consent of City and Contractor, this agreement may be extended for up to
five (5), one (1) year increments. Conditions and fees to be negotiated at time of extension, as
amended.
3. Compensation. City agrees to compensate Contractor for each service which
Contractor performs to the satisfaction of City in compliance with the schedule set forth in Exhibit
"B." Payment will be made only after submission of proper invoices in the form specified by City.
Total payment to Contractor pursuant to this Agreement shall not exceed thirty thousand dollars
($30,000).
4. General Terms and Conditions. In the event of any inconsistency between the
provisions of this Agreement and Contractor's proposal, the provisions of this Agreement shall
control.
5. Addresses.
City: City Manager Contractor: Frank Ortiz
City of Diamond Bar Southland Sports Officials
21825 East Copley Drive 1822-A E. Route 66, # 437
Diamond Bar, California 91765-4177 Glendora, CA 91740
6.
Status as Independent Contractor.
A. Contractor is, and shall at all times remain as to City, a wholly independent
contractor. Contractor shall have no power to incur any debt, obligation, or liability on behalf of
City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have
control over the conduct of Contractor or any of Contractor's employees, except as set forth in this
Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its
agents or employees are in any manner agents or employees of City.
B. Contractor agrees to pay all required taxes on amounts paid to Contractor
under this Agreement, and to indemnify and hold City harmless from any and all taxes,
assessments, penalties, and interest asserted against City by reason of the independent contractor
relationship created by this Agreement. In the event that City is audited by any Federal or State
agency regarding the independent contractor status of Contractor and the audit in any way fails
to sustain the validity of a wholly independent contractor relationship between City and
Contractor, then Contractor agrees to reimburse City for all costs, including accounting and
attorney's fees, arising out of such audit and any appeals relating thereto.
C. Contractor represents that he does not have any employees nor will he have
any employees during the term of this contract. Contractor shall fully comply with the workers'
compensation law regarding Contractor and Contractor's employees. Contractor further agrees
to indemnify and hold City harmless from any failure of Contractor to comply with applicable
worker's compensation laws. City shall have the right to offset against the amount of any fees due
to Contractor under this Agreement any amount due to City from Contractor as a result of
Contractor's failure to promptly pay to City any reimbursement or indemnification arising under
this Section 6.
7. Standard of Performance. Contractor shall perform all work at the standard of
care and skill ordinarily exercised by members of the profession under similar conditions.
8. Indemnification. Contractor agrees to indemnify the City, its officers, agents,
volunteers, employees, and attorneys against, and will hold and save them and each of them
harmless from, and all actions, claims, damages to persons or property, penalties, obligations, or
liabilities that may be asserted or claimed by any person, firm, entity, corporation, political
subdivision or other organization arising out of the acts, errors or omissions of Contractor, its
agents, employees, subcontractors, or invitees, including each person or entity responsible for the
provision of services hereunder.
In the event there is more than one person or entity named in the Agreement as a Contractor, then
all obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several.
'9. Insurance. Contractor shall at all times during the term of this Agreement carry,
maintain, and keep in full force and effect, with an insurance company admitted to do business in
California and approved by the City a policy or policies of broad -form comprehensive general
liability insurance with minimum limits of $3,000,000 combined single limit coverage against any
injury, death, loss or damage as a result of wrongful or negligent acts by Contractor, its officers,
employees, agents, and independent contractors in performance of services under this Agreement.
Contractor shall require contracting officials to carry automobile insurance per State of California
law; City, its officers, employees, attorneys, and volunteers shall be named as additional insureds
on the policy(ies) as to comprehensive general liability. The policy (ies) as to comprehensive
general liability, shall provide that they are primary, and that any insurance maintained by the City
shall be excess insurance only.
A. All insurance policies shall provide that the insurance coverage shall not be non -
renewed, canceled, reduced, or otherwise modified (except through the addition of additional
insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30)
day's prior written notice thereof. Contractor agrees that it will not cancel, reduce or otherwise
modify the insurance coverage.
B. All policies of insurance shall cover the obligations of Contractor pursuant to the
terms of this Agreement; shall be issued by an insurance company which is admitted to do business
in the State of California or which is approved in writing by the City; and shall be placed with a
current A.M. Best's rating of no less that A VII.
C. Contractor shall submit to City insurance certificates indicating compliance with
the minimum insurance policy endorsements indicating compliance with all minimum insurance
requirements above, not less that one (1) day prior to beginning of performance under this
Agreement. Endorsements shall be executed on City's appropriate standard forms entitled
"Additional Insured Endorsement", or a substantially similar form which the City has agreed in
writing to accept.
10. Conflict of Interest.
A. Contractor covenants that it presently has no interest and shall not acquire
any interest, director or indirect, which may be affected by the services to be performed by
Contractor under this Agreement, or which would conflict in any manner with the performance
of its services hereunder. Contractor further covenants that, in performance of this Agreement,
no person having any such interest shall be employed by it. Furthermore, Contractor shall avoid
the appearance of having any interest which would conflict in any manner with the performance
of its services pursuant to this Agreement.
B. Contractor covenants not to give or receive any compensation, monetary or
otherwise, to or from the ultimate vendors) of hardware or software to City as a result of the
performance of this Agreement. Contractor's covenant under this section shall survive the
termination of this Agreement.
11. Termination. City may terminate this Agreement with or without cause upon
fifteen (15) days' written notice to the other party. Contractor may terminate this Agreement with
or without cause upon ninety (90) days written notice to the City. The effective date of
termination shall be upon the date specified in the notice of termination. In the event of such
termination, City agrees to pay Contractor for services satisfactorily rendered prior to the effective
date of termination. Immediately upon receiving written notice of termination, Contractor shall
discontinue performing services.
1.2. Personnel. Contractor represents that it has, or will secure at its own expense, all
personnel required to perform the services under this Agreement. All of the services required
under this Agreement will be performed by Contractor or under it supervision, and all personnel
engaged in the work shall be qualified to perform such services. Contractor reserves the right to
determine the assignment of its own employees to the performance of Contractor's services under
this Agreement, but City reserves the right, for good cause, to require Contractor to exclude any
employee from performing services on City's premises.
13. Non -Discrimination and Equal Employment Opportunity.
A. Contractor shall not discriminate as to race, color, creed, religion, sex,
marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or
sexual orientation, in the performance of its services and duties pursuant to this Agreement, and
will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall
include but not be limited to the following: employment, upgrading, demotion, transfers,
recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship.
B. Contractor will, in all solicitations or advertisements for employees placed
by or on behalf of Contractor state either that it is an equal opportunity employer or that all
qualified applicants will receive consideration for employment without regard to race, color,
creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap,
medical condition, or sexual orientation.
C. Contractor will cause the foregoing provisions to be inserted in all
subcontracts for any work covered by this Agreement except contracts or subcontracts for standard
commercial supplies or raw materials.
U. Assignment. Contractor shall not assign or transfer any interest in this Agreement
nor the performance of any of Contractor's obligations hereunder, without the prior
written consent of City, and any attempt by Contractor to so assign this Agreement
or any rights, duties, or obligations arising hereunder shall be void and of no
effect.
15. Compliance with Laws. Contractor shall comply with all applicable laws,
ordinances, codes and regulations of the federal, state, and local governments.
16. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one
or more of the conditions of performance under this Agreement shall not be a waiver of any other
condition of performance under this Agreement. In no event shall the making by City of any
payment to Contractor constitute or be construed as a waiver by City of any breach of covenant,
or any default which may then exist on the part of Contractor, and the making of any such
payment by City shall in no way impair or prejudice any right or remedy available to City with
regard to such breach or default.
17. Attorney's Fees. In the event that either party to this Agreement shall commence
any legal or equitable action or proceeding to enforce or interpret the provisions of this
Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs
of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and
consultants.
1.8. Notices. Any notices, bills, invoices, or reports required by this Agreement shall
be deemed received on (a) the day of delivery if delivered by hand during regular business hours
or by facsimile before or during regular business hours; or (b) on the third business day following
deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the
Agreement, or to such other addresses as the parties may, from time to time, designate in writing
pursuant to the provisions of this section.
19. Governing Law. This Contract shall be interpreted, construed and enforced in
accordance with the laws of the State of California.
20. Counterparts. This Agreement may be executed in any number of counterparts,
each of which shall be deemed to be the original, and all of which together shall constitute one and
the same instrument.
21. Entire Agreement. This Agreement, and any other documents incorporated herein
by specific reference, represent the entire and integrated agreement between Contractor and City.
This Agreement supersedes all prior oral or written negotiations, representations or agreements.
This Agreement may not be amended, nor any provision or breach hereof waived, except in a
writing signed by the parties which expressly refers to this Agreement. Amendments on behalf
of the City will only be valid if signed by the City Manager or the Mayor and attested by the City
Clerk.
22. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this
reference.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date
first written above.
"City"
ATTEST:
CITY OF DIAMOND BAR
By I jyt C q—' 2C c2: z—. BY
City Clerk Mayor
..yn(ta -urgess Kodert -). Hurt,
Approved as to form:
City Attorney
"CONTRACTOR"
Southfanc' -Sporls Officials Association
By:
Its:
"EXHIBIT A"
REQUEST FOR PROPOSAL
The City of Diamond Bar is currently accepting Proposals for a I rovider of Officials for
our adult Basketball program, and Adult Softball Frogram.
Introduction
To service the community with the aforementioned sports, the City of Diamond Bar is
seeking proposals for a provider of officiating services.
Sco e of Work
To be considered for the officiating services, proposals must be submitted to the City of
Diamond Bar by May 30, 2001.
Services
Adult basketball officials for 324 games, using two man mechanics, a total of 648
officials. This service would cover a period of one year.
Adult softball officials for 572 games using one man mechar, cs. This service would
cover a period of one year.
Selection Process
After the May 30, 2001 deadline, the proposals will be reviewed. If you have any
questions about the RFP or the selection process, please contact Sara West, Recreation
Specialist, at 909.396.8846. Please submit all proposals to: City of Diamond Bar,
Community Services Division, 21825 E.Copley Drive, Diamond Bar, CA 91765.
...E v„ WA-.. W. —LV.
"EXHIBIT B"
May 30, 2001
Ms. Sara West
City of Diamond Bar
Recreation Department
21825 E. Copley Drive
Diamond Bar, CA 91715-4178
Dear Ms. West:
The Southland Sports Official Association would like to offer a bid for officiating services for the
Summer and year round contract with the City of Diamond Bar. Our bid for two (2) basketball
officials will be $46.00 per game. One softball umpire will be $20.00 per game.
In regards to our policies, we charge a one and a half game fee for officials who are scheduled for
one game.. For example, the charge for two basketball officials scheduled for one game would be
S69AO. Our policy on forfeits would be that they are paid in M. For rainouts, we would need at
least a one hour notice so that we could contact our officials. If you have a message hotline, we
would have our officials call that line one hour before game time on a rainy day_
Another policy we have is in regards to officials not showing up for their assignments. If only one
basketball official shows up to officiate a game, we will only charge you for half the amount that
we are bidding ($23.00 per game). If a softball umpire does not show up, we obviously would
not charge any fee.
We hope that you will consider our bid and award us the officiating contract with the City of
Diamond Bar.
Frank Ortiz
Southland Sports Official Association
V
k lay Ov [WI 1L' •4v r. Q.
Agenda # 6.10
Meeting Date: May 20 , 2003
CITY COUNCIL —,. AGENDA REPORT
TO:
VIA:
Honorable Mayor and Members of the City Council
Linda C. Lowry, City Mana .,V/
TITLE: A Resolution of the City Council of the City of Diamond Bar Approving Plans and
Specifications for the Traffic Signal Improvements Project on Pathfinder Road at
Brea Canyon Road/Fern Hollow Drive, Pathfinder Road at Diamond Bar High
School Westerly Entrance, and Pathfinder Road at Evergreen Springs Drive and
Authorizing the City Clerk to Advertise the Project for Bids.
RECOMMENDATION:
It is recommended that the City Council approve Resolution No. 2003 -XX: "A Resolution of the
City Council of the City of Diamond Bar Approving Plans and Specifications for the Traffic
Signal Improvements Project on Pathfinder Road at Brea Canyon Road/Fern Hollow Drive,
Pathfinder Road at Diamond Bar High School Westerly Entrance, and Pathfinder Road at
Evergreen Springs Drive and Authorize the City Clerk to Advertise the project for bids".
FINANCIAL IMPACT:
The 2002/2003 Mid -Year Budget Amendment (May Revision) allocated a total of $477,988 of
Proposition C funds for the project. The Engineer's Estimate for the project is $ 475,000. Upon
receiving the bid proposals, staff will review the bids, and if needed bring back a budget
amendment recommendation to fund the project.
BACKGROUND/DISCUSSION:
At the City Council meeting of April 15, 2003, the City Council rejected all bids received for the
left -turn signal improvements project at the intersections of Pathfinder Road/Brea Canyon
Road/Fern Hollow Drive and Pathfinder Road/Evergreen Springs Drive. The project was
expanded to include a new traffic signal at the Diamond Bar High School westerly entrance.
The objectives of the new project are:
1) To reduce the congestion along Pathfinder Road;
2) To improve both on-site and off-site circulation of the High School; and
3) To enhance the safety of both pedestrians and vehicles by creating an optimal circulation
plan.
Advanced Applied Engineering, Inc. has completed the design of the expanded project and the
contract documents are ready to be advertised. In working with the Walnut Valley Unified
School District and Diamond Bar High School, it is our collective goal to complete the
installation of these new traffic signals by September/October 2003.
1
The project schedule is tentatively set as follows:
Approval of Plans and Specifications May 20, 2003
Bid Opening June 11, 2003
Award of Contract June 17, 2003
Notice to Proceed June 30, 2003
Completion of Construction September 30, 2003
PREPARED BY: Date Prepared: May 14, 2003
Fred Alamolhc'da, Senior Engineer
REVIEWED BY:
David . Liu Ja,Wes DeSt fano
Director of Public Works Deputy City Manager
ATTACHMENT: Resolution No. 2003 -XX
2
RESOLUTION NO. 2003
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING
PLANS AND SPECIFICATIONS FOR THE TRAFFIC SIGNAL IMPROVEMENTS PROJECT
ON PATHFINDER ROAD AT BREA CANYON ROAD/FERN HOLLOW DRIVE,
PATHFINDER ROAD AT DIAMOND BAR HIGH SCHOOL WESTERLY ENTRANCE, AND
PATHFINDER ROAD AT EVERGREEN SPRINGS DRIVE AND AUTHORIZING THE CITY
CLERK TO ADVERTISE THE PROJECT FOR BIDS.
WHEREAS, it is the intention of the City of Diamond Bar to construct certain
improvements in the City of Diamond Bar;
WHEREAS, the City of Diamond Bar has prepared plans and specifications for the
Traffic Signal Improvements Project on Pathfinder Road at Brea Canyon/Fern Hollow Drive,
Pathfinder Road at Diamond Bar High School Westerly Entrance, and Pathfinder Road at
Evergreen Springs Drive;
NOW, THEREFORE, BE IT RESOLVED that the plans and specifications presented to
the City of Diamond Bar are hereby approved as the contract documents for the project.
BE IT FURTHER RESOLVED that the City Clerk is hereby authorized to advertise as
required by the law for the receipt of sealed bids/proposals for the work specified in the plans
and specifications, which said advertisement shall be in the form and content as approved by
the City Attorney and a copy of this Resolution shall be contained in each specification
package for the project:
"NOTICE INVITING SEALED BIDS OR PROPOSALS"
Pursuant to a Resolution of the City Council of the City of Diamond Bar, Los Angeles
County, California, directing this notice, NOTICE IS HEREBY GIVEN that the said City of
Diamond Bar will receive at the office of the City Clerk in the City Hall of Diamond Bar, on or
before the hour of 10:00 o'clock a.m. on the 11th day of June, 2003, sealed bids or
proposals for the project.
Bids will be opened and publicly read immediately in the office of the City Clerk, 21825
E. Copley Drive, Diamond Bar, California 91765-4177.
Bids must be made on a form provided for the purpose, addressed to the City of
Diamond Bar, California, marked, "Traffic Signal Improvements Project on Pathfinder Road at
Brea Canyon Road/Fern Hollow Drive, Pathfinder Road at Diamond Bar High School Westerly
Entrance, and Pathfinder Road at Evergreen Springs Drive."
3
PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of
California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is
required to pay not less than the general prevailing rate of per diem wages for work of a similar
character in the locality in which the public work is performed, and not less than the general
prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of
the Department of Industrial Relations of the State of California is required to and has
determined such general prevailing rate of per diem wages are on file in the office of the City
Clerk of the City of Diamond Bar, 21825 E. Copley Drive, Diamond Bar, California, and are
available to any interested party on request. The Contracting Agency also shall cause a copy
of such determinations to be posted at the job site.
The Contractor shall forfeit, as penalty to the City of Diamond Bar, not more than fifty
dollars ($50.00) for each laborer, workman, or mechanic employed for each calendar day or
portion, thereof, if such laborer, workman, or mechanic is paid less than the general prevailing
rate of wages herein before stipulated for any work done under the attached contract, by him
or by any subcontractor under him, in violation of the provisions of said Labor Code.
In accordance with the provisions of Section 1777.5 of the Labor Code as amended by
Chapter 971, Statutes of 1939, and in accordance with the regulations of the California
Apprenticeship Council, properly indentured apprentices may be employed in the prosecution
of the work.
Attention is directed to the provisions in Sections 1777.5 and 1777.6 of the Labor Code
concerning the employment of apprentices by the Contractor or any subcontractor under him.
Section 1777.5, as amended, requires the Contractor or subcontractor employing
tradesmen in any apprenticeable occupation to apply to the joint apprenticeship committee
nearest the site of the public works project and which administers the apprenticeship program
in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to
journeymen that will be used in the performance of the contract. The ratio of apprentices to
journeymen in such cases shall not be less than one to five except:
A. When unemployment in the area of coverage by the joint apprenticeship committee has
exceeded an average of 15 percent in the 90 days prior to the request for certificate; or
B. When the number of apprentices in training in the area exceeds a ratio of one to five; or
C. When the trade can show that it is replacing at least 1/30 of its membership through
apprenticeship training on an annual basis statewide or locally; or
D. When the Contractor provides evidence that he employs registered apprentices on all of
his contracts on an annual average of not less than one apprentice to eight journeymen.
The Contractor is required to make contributions to funds established for the
administration of apprenticeship programs if he employs registered apprentices or journeymen
in any apprenticeable trade on such contracts and if other Contractors on the public works site
are making such contributions.
4
The Contractor and subcontractor under him shall comply with the requirements of
Sections 1777.5 and 1777.6 in the employment of apprentices.
Information relative to apprenticeship standards, wage schedules, and other
requirements may be obtained from the Director of Industrial Relations, ex -officio the
Administrator of Apprenticeship, San Francisco, California, or from the Division of
Apprenticeship Standards and its branch offices.
Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in
the execution of this contract and the Contractor and any subcontractor under him shall comply
with and be governed by the laws of the State of California having to do with working hours as
set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California
as amended.
The Contractor shall forfeit, as a penalty to the City of Diamond Bar, twenty-five dollars
($25.00) for each laborer, workman, or mechanic employed in the execution of the contract, by
him or any subcontractor under him, upon any of the work herein before mentioned, for each
calendar day during which said laborer, workman, or mechanic is required or permitted to labor
more than eight (8) hours in violation of said Labor Code.
Contractor agrees to pay travel and subsistence pay to each workman needed to
execute the work required by this Contract as such travel and subsistence payments are
defined in the applicable collective bargaining agreements filed in accordance with Labor Code
Section 1773.8.
The bidder must submit with his proposal cash, cashier's check, certified check, or
bidder's bond, payable to the City of Diamond Bar for an amount equal to at least 10 percent
(10%) of the amount of said bid as a guarantee that the bidder will enter into the proposed
contract if the same is awarded to him, and in event of failure to enter into such contract said
cash, cashier's check, or certified check, or bond shall become the property of the City of
Diamond Bar.
If the City of Diamond Bar awards the contract to the next lowest bidder, the amount of
the lowest bidder's security shall be applied by the City of Diamond Bar to the difference
between the low bid and the second lowest bid, and the surplus, if any, shall be returned to the
lowest bidder.
The amount of the bond to be given to secure a faithful performance of the contract for
said work shall be one hundred percent (100%) of the contract price thereof, and a labor and
material bond in an amount equal to one hundred (100%) of the contract price for said work
shall be given Ito secure the payment of claims for any materials or supplies furnished for the
performance of the work contracted to be done by the Contractor, or any work or labor of any
kind done thereon, and the Contractor will also be required to furnish a certificate that he
carries compensation insurance covering his employees upon work to be done under contract
which may be entered into between him and the said City of Diamond Bar for the construction
of said work.
5
No proposal will be considered from a Contractor who is not licensed as a Class A
and/or C10 at time of award in accordance with the provisions of the Contractor's License Law
(California Business and Professions Code, Section 7000 et seq.) and rules and regulations
adopted pursuant thereto or to whom a proposal form has not been issued by the City of
Diamond Bar.
The work is to be done in accordance with the plans and specifications of the City of
Diamond Bar on file in the office of the City Clerk at the City Hall, Diamond Bar, California.
Copies of the specifications will be furnished upon application to the City of Diamond. Upon
written request by the bidder, copies of the specifications will be mailed when said request is
accompanied by a non -reimbursable payment of $10.00 to cover the cost of mailing charges
and overheads.
The successful bidder will be required to enter into a contract satisfactory to the City of
Diamond Bar. In accordance with the requirements of the General Provisions, as set forth in
the Specifications regarding the work contracted to be done by the Contractor, the Contractor
may, upon the Contractor's request and at the Contractor's sole cost and expense, substitute
authorized securities in lieu of monies withheld (performance retention).
The City of Diamond Bar, California reserves the right to reject any and all bids. By
order of the City Council of the City of Diamond Bar, California, dated this 20th day of May,
2003.
Carol Herrera, Mayor
ATTEST:
Lynda Burgess, City Clerk
I, Lynda Burgess, City Clerk of the City of Diamond Bar, California, does herby certify
that the foregoing Resolution was duly and regularly passed and adopted b— the City Council
of the City of Diamond Bar, California, at its regular meeting held on the 20t day of May, 2003,
by the following vote, to wit:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
6
Agenda # 6.11
Meeting Date: May 20 , 2003
CITY COUNCIL AGENDA REPORT
TO:
VIA:
Honorable Mayor and Members of the City Council
Linda C. Lowry, City Manager
TITLE: A Resolution of the City Council of the City of Diamond Bar Approving Plans and Specifications for
the Area 5 Slurry Seal Project in Said City and Authorizing and Directing the City Clerk to Advertise
to Receive Bids.
RECOMMENDATION:
It is recommended that the City Council adopt Resolution No. 2003 -XX- Approving the Plans and Specifications for
the Area 5 Slurry Seal Project in Said City and Authorizing and Directing the City Clerk to Advertise to Receive
Bids.
FINANCIAL IMPACT:
The 2002-2003 Annual Budget allocated a total of $450,000.00 for design, construction administration, inspection,
and construction of the Area 5 Slurry Seal Project.
The Engineer's Estimate on the base bid for construction of the Area 5 Slurry Seal Project is $479,188.00. With
removal and replacement of distressed concrete and the slurry seal of Grand Avenue in the frontage of the
Diamond Bar Community/Senior Center as optional bid items, the construction cost is $503,443.
Upon receiving the bid proposals, staff will review the bids and bring back a budget amendment recommendation to
fund the construction.
BACKGROUND/DISCUSSION:
The Area 5 Slurry Seal Project is the fifth year of the Five -Year Pavement Management Program. In addition to the
slurry seal maintenance routine, an area evaluation is conducted to identify concrete distress. This evaluation
utilizes a rating system that measures the level of severity to identified distressed concrete. The following is the
rating system for concrete distress:
Concrete Distress Levels (sidewalk, curb and gutter)
1- minor damage (lift < 3/4 -inch)
2- moderate damage (3/4inch < lift < 1 1/2 -inch)
3- major damage (lift > 1 1/2 -inch)
Concrete improvements identified with Severity Level 3 will be considered optional for rehabilitation under this
project. An additional bid option item is the slurry seal of Grand Avenue in the frontage of the Diamond Bar
Community/Senior Center.
1
The project schedule is tentatively set as follows:
Approval of Plans and Specifications May 20, 2003
Bid Opening for Construction Contract June 10, 2003
Award of Contract June 17, 2003
Notice to Proceed June 30, 2003
Completion of Construction September 2, 2003
PREPARED BY: Date Prepared: May 15, 2003
John L. Ilasin, Assistant Engineer
:»�/IATiT/4�l:0
.-- David G. Liu James DeStefano
Director of Public Works Deputy City Manager
ATTACHMENT: Resolution No. 2003 -XX
2
RESOLUTION NO.2003-XX
WHEREAS, it is the intention of the City of Diamond Bar to construct certain
improvements in the City of Diamond Bar;
WHEREAS, the City of Diamond Bar has prepared plans and specifications for the Area
5 Slurry Seal Project;
NOW, THEREFORE, BE IT RESOLVED that the plans and specifications presented to
the City of Diamond Bar be and are hereby approved as the specifications for the Area 5 Slurry
Seal Project.
BE IT F'UTHER RESOLVED that the City Clerk is hereby authorized and directed to
advertise as required by law for the receipt of sealed bids or proposals for doing the work
specified in thE: aforesaid plans and specifications, which said advertisement shall be in the
form and contE—nt as approved by the City Attorney and a copy of this Resolution shall be
contained in each specification package for the work:
"NOTICE INVITING SEALED BIDS OR PROPOSALS"
Pursuant to a Resolution of the City Council of the City of Diamond Bar, Los Angeles
County, Califorrnia, directing this notice, NOTICE IS HEREBY GIVEN that the said City of
Diamond Bar will receive at the office of the City Clerk in the City Hall of Diamond Bar, on or
before the hour of 10:00 o'clock a.m. on the 10th day of June, 2003, sealed bids or proposals
for the Area 5 Slurry Seal Project.
Bids willl be opened and publicly read immediately in the office of the City Clerk, 21825
E. Copley Drive, Diamond Bar, California 91765-4177.
Bids muist be made on a form provided for the purpose, addressed to the City of
Diamond Bar, --alifornia, marked, "Area 5 Slurry Seal Project."
PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of
California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is
required to pay not less than the general prevailing rate of per diem wages for work of a similar
character in thE: locality in which the public work is performed, and not less than the general
prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of
3
The Contractor shall forfeit, as penalty to the City of Diamond Bar, not more than fifty
dollars ($50.00) for each laborer, workman, or mechanic employed for each calendar day or
portion, thereof, if such laborer, workman, or mechanic is paid less than the general prevailing
rate of wages herein before stipulated for any work done under the attached contract, by him
or by any subcontractor under him, in violation of the provisions of said Labor Code.
In accordance with the provisions of Section 1777.5 of the Labor Code as amended by
Chapter 971, Statutes of 1939, and in accordance with the regulations of the California
Apprenticeship Council, properly indentured apprentices may be employed in the prosecution
of the work.
Attention is directed to the provisions in Sections 1777.5 and 1777.6 of the Labor Code
concerning the employment of apprentices by the Contractor or any subcontractor under him.
Section 1777.5, as amended, requires the Contractor or subcontractor employing
tradesmen in any apprenticeable occupation to apply to the joint apprenticeship committee
nearest the site of the public works project and which administers the apprenticeship program
in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to
journeymen that will be used in the performance of the contract. The ratio of apprentices to
journeymen in such cases shall not be less than one to five except:
A. When unemployment in the area of coverage by the joint apprenticeship committee has
exceeded an average of 15 percent in the 90 days prior to the request for certificate; or
B. When the number of apprentices in training in the area exceeds a ratio of one to five; or
C. When the trade can show that it is replacing at least 1/30 of its membership through
apprenticeship training on an annual basis statewide or locally; or
D. When the Contractor provides evidence that he employs registered apprentices on all of
his contracts on an annual average of not less than one apprentice to eight journeymen.
The Contractor is required to make contributions to funds established for the
administration of apprenticeship programs if he employs registered apprentices or journeymen
in any apprenticeable trade on such contracts and if other Contractors on the public works site
are making such contributions.
The Contractor and subcontractor under him shall comply with the requirements of
Sections 1777.5 and 1777.6 in the employment of apprentices.
Information relative to apprenticeship standards, wage schedules, and other
requirements may be obtained from the Director of Industrial Relations, ex -officio the
Administrator of Apprenticeship, San Francisco, California, or from the Division of
Apprenticeship Standards and its branch offices.
Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in
the execution of this contract and the Contractor and any subcontractor under him shall comply
with and be governed by the laws of the State of California having to do with working hours as
4
set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California
as amended.
The Contractor shall forfeit, as a penalty to the City of Diamond Bar, twenty-five dollars
($25.00) for each laborer, workman, or mechanic employed in the execution of the contract, by
him or any subcontractor under him, upon any of the work herein before mentioned, for each
calendar day during which said laborer, workman, or mechanic is required or permitted to labor
more than eight (8) hours in violation of said Labor Code.
Contractor agrees to pay travel and subsistence pay to each workman needed to
execute the work required by this Contract as such travel and subsistence payments are
defined in the applicable collective bargaining agreements filed in accordance with Labor Code
Section 1773.8.
The bidder must submit with his proposal cash, cashier's check, certified check, or
bidder's bond, payable to the City of Diamond Bar for an amount equal to at least 10 percent
(10%) of the amount of said bid as a guarantee that the bidder will enter into the proposed
contract if the same is awarded to him, and in event of failure to enter into such contract said
cash, cashier';, check, or certified check, or bond shall become the property of the City of
Diamond Bar.
If the City of Diamond Bar awards the contract to the next lowest bidder, the amount of
the lowest bidder's security shall be applied by the City of Diamond Bar to the difference
between the low bid and the second lowest bid, and the surplus, if any, shall be returned to the
lowest bidder.
The amount of the bond to be given to secure a faithful performance of the contract for
said work shall be one hundred percent (100%) of the contract price thereof, and a labor and
material bond in an amount equal to one hundred (100%) of the contract price for said work
shall be given to secure the payment of claims for any materials or supplies furnished for the
performance of the work contracted to be done by the Contractor, or any work or labor of any
kind done thereon, and the Contractor will also be required to furnish a certificate that he
carries compensation insurance covering his employees upon work to be done under contract
which may be entered into between him and the said City of Diamond Bar for the construction
of said work.
No proposal will be considered from a Contractor who is not licensed as a Class A at
time of award in accordance with the provisions of the Contractor's License Law (California
Business and Professions Code, Section 7000 et seq.) and rules and regulations adopted
pursuant thereto or to whom a proposal form has not been issued by the City of Diamond Bar.
The work is to be done in accordance with the plans and specifications of the City of
Diamond Bar on file in the office of the City Clerk at the City Hall, Diamond Bar, California.
Copies of the specifications will be furnished upon application to the City of Diamond. Upon
written request by the bidder, copies of the specifications will be mailed when said request is
accompanied by a non -reimbursable payment of $10.00 to cover the cost of mailing charges
and overheads.
5
The successful bidder will be required to enter into a contract satisfactory to the City of
Diamond Bar. In accordance with the requirements of the General Provisions, as set forth in
the Specifications regarding the work contracted to be done by the Contractor, the Contractor
may, upon the Contractor's request and at the Contractor's sole cost and expense, substitute
authorized securities in lieu of monies withheld (performance retention).
The City of Diamond Bar, California, reserves the right to reject any and all bids. By
order of the City Council of the City of Diamond Bar, California, dated this 20th day of May,
2003.
Carol Herrera, Mayor
ATTEST:
Lynda Burgess, City Clerk
I, Lynda Burgess, City Clerk of the City of Diamond Bar, California, does herby certify
that the foregoing Resolution was duly and regularly passed and adopted b' the City Council
of the City of Diamond Bar, California, at its regular meeting held on the 20t day of May, 2003,
by the following vote, to wit:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
6
Agenda # 6.12(a)
Meeting Date: May 20 , 2003
TO:
Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: Rejection of All Bids for the Traffic Signal Modification Project at the Intersection of Grand
Avenue/Shotgun Lane (1600 S. Grand Avenue, Diamond Bar Community/Senior Center).
RECOMMENDATION:
It is recommended that the City Council reject all bids for the for the Traffic Signal Modification Project at the
Intersection of Grand Avenue/Shotgun Lane (1600 S. Grand Avenue, Diamond Bar Community/Senior Center)
FINANCIAL IMPACT:
The rejection of aH bids has no fiscal impact on the City.
BACKGROUND/DISCUSSION:
On April 30, 2003, only two (2) bids were submitted and opened for the Traffic Signal Modification Project at the
Intersection of Grand Avenue/Shotgun Lane (1600 S. Grand Avenue, Diamond Bar Community/Senior Center). The
following were the bid results:
Company Bid Amount
1) Steiny and Company, Inc. $215,712.00
2) GMC Engineering, Inc. $254,827.00
Staff recommends all bids be rejected and the project be expanded to include the traffic signal modification at the
intersections of Brea Canyon Road/Lycoming Street and Golden Springs Drive/Ballena Drive for the following
reasons:
• Since the value of a combined project will be greater, it is likely to attract more bidders to respond.
• Staff effort required to administer a second contract can be eliminated.
PREPARED BY:
John L. Ilasin, Assistant Engineer
REVIEWED BY:
David G.' Liu Jarhefl DeStefa
Date Prepared: May 15, 2003
Director of Public Works De ty City Manager
Agenda # 6.12(h)
Meeting Date: May 20 , 2003
TO:
Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manag
-k-V,-
TITLE: A Resolution of the City Council of the City of Diamond Bar Approving Plans and Specifications for
the Traffic Signal Modification Project at the Intersections of Grand Avenue/Shotgun Lane (1600 S.
Grand Avenue, Diamond Bar Community/Senior Center), Brea Canyon Road/Lycoming Street, and
Golden Springs Drive/Ballena Drive in Said City and Authorizing and Directing the City Clerk to
Advertise to Receive Bids.
RECOMMENDATION:
It is recommended that the City Council Approve Resolution No. 2003-XX: A Resolution of the City Council of the
City of Diamond Bar Approving Plans and Specifications for the Traffic Signal Modification Project at the
Intersections of Grand Avenue/Shotgun Lane (1600 S. Grand Avenue, Diamond Bar Community Center/Senior
Center), Brea Canyon Road/Lycoming Street, and Golden Springs Drive/Ballena Drive in Said City and Authorizing
and Directing the City Clerk to Advertise to Receive Bids.
FINANCIAL IMPACT:
The 2002-2003 Annual Budget allocated the following funds for each respective traffic signal improvement:
• Grand Avenue/Shotgun Lane $180,000.00
• Brea Canyon Road/Lycoming Street $130,000.00
• Golden Springs Drive/Ballena Drive $130,000.00
The Engineer's Estimate for the project is $470,000.00. Upon receiving the bid proposals, if necessary, staff will
bring back a budget amendment recommendation to fund the complete construction.
BACKGROUND/DISCUSSION:
Warren Siecke Transportation and Traffic Engineers has prepared the plans and specifications for traffic signal
modification at the intersections of Brea Canyon Road/Lycoming Street and Golden Springs Drive/Ballena Drive.
These plans and specifications have been incorporated with the initial plans and specifications for the traffic signal
modification at the intersection of Grand Avenue/Shotgun Lane (1600 S. Grand Avenue, Diamond Bar
Community/Senior Center).
The project schedule is tentatively set as follows:
Approval of Plans and Specifications May 20, 2003
Bid Opening for Construction Contract June 10, 2003
Award of Contract July 17, 2003
Notice to Proceed July 30, 2003
Completion of Construction November 5, 2003
PREPARED BY:
John L. Ilasin, Assistant Engineer
David G. C ti James DeStefan
Date Prepared: May 15, 2003
Director of Public Works Deputy City Manager
RESOLUTION NO. 2003
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING PLANS
AND SPECIFICATIONS FOR THE TRAFFIC SIGNAL MODIFICATION PROJECT AT THE
INTERSECTIONS OF GRAND AVENUE/SHOTGUN LANE (1600 S. GRAND AVENUE, DIAMOND
BAR COMMUNITY/SENIOR CENTER), BREA CANYON ROAD/LYCOMING STREET, AND
GOLDEN SPRINGS DRIVE/BALLENA DRIVE IN SAID CITY AND AUTHORIZING AND DIRECTING
THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS.
WHEREAS, it is the intention of the City of Diamond Bar to construct certain
improvements in the City of Diamond Bar.
WHEREAS, the City of Diamond Bar has prepared plans and specifications for the
Traffic Signal Modification Project at the Intersections of Grand Avenue/Shotgun Lane (1600
S. Grand Avenue, Diamond Bar Community/Senior Center), Brea Canyon Road/Lycoming
Street, and Golden Springs Drive/Ballena Drive.
NOW, THEREFORE, BE IT RESOLVED that the plans and specifications for the Traffic
Signal Modification Project at the Intersection of Grand Avenue/Shotgun Lane (1600 S. Grand
Avenue, Diamond Bar Community/Senior Center) ), Brea Canyon Road/Lycoming Street, and
Golden Springs Drive/Ballena Drive are hereby approved.
BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to
advertise as required by law for the receipt of sealed bids or proposals for doing the work
specified in the aforesaid plans and specifications, which said advertisement shall be in the
form and content as approved by the City Attorney and a copy of this Resolution shall be
contained in each specification package for the work:
"NOTICE INVITING SEALED BIDS OR PROPOSALS"
Pursuant to a Resolution of the City Council of the City of Diamond Bar, Los Angeles
County, California, directing this notice, NOTICE IS HEREBY GIVEN that the said City of
Diamond Bar will receive at the office of the City Clerk in the City Hall of Diamond Bar, on or
before the hour of 2:00 o'clock p.m. on the 10th day of June, 2003, sealed bids or proposals
for the Traffic Signal Modification Project at the Intersections of Grand Avenue/Shotgun Lane
(1600 S. Grand Avenue, Diamond Bar Community/Senior Center), Brea Canyon
Road/Lycoming Street, and Golden Springs Drive/Ballena Drive.
Bids will be opened and publicly read immediately in the Office of the City Clerk, 21825
E. Copley Drive, Diamond Bar, California 91765-4177.
Bids must be made on a form provided for the purpose, addressed to the City of Diamond Bar,
California, marked, "Bid for the Traffic Signal Modification Project at the Intersections of Grand
Avenue/Shotgun Lane (1600 S. Grand Avenue, Diamond Bar Community/Senior Center), Brea
Canyon Road/Lycoming Street, and Golden Springs Drive/Ballena Drive."
PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of
California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is
required to pay not less than the general prevailing rate of per them wages for work of a similar
character in the locality in which the public work is performed, and not less than the general
prevailing rate of per them wages for holiday and overtime work. In that regard, the Director of
the Department of Industrial Relations of the State of California is required to and has
determined such general prevailing rates of per them wages are on file in the Office of the City
Clerk, 21825 E. Copley Drive, Diamond Bar, California 91765-4177, and are available to any
interested party on request. The Contracting Agency also shall cause a copy of such
determinations to be posted at the job site.
The Contractor shall forfeit, as penalty to the City of Diamond Bar, not more than fifty
dollars ($50.00) for each laborer, workman, or mechanic employed for each calendar day or
portion, thereof, if such laborer, workman, or mechanic is paid less than the general prevailing
rate of wages hereinbefore stipulated for any work done under the attached contract, by him or
by any subcontractor under him, in violation of the provisions of said Labor Code.
In accordance with the provisions of Section 1777.5 of the Labor Code as amended by
Chapter 971, Statutes of 1939, and in accordance with the regulations of the California
Apprenticeship Council, properly indentured apprentices may be employed in the prosecution
of the work.
Attention is directed to the provisions in Sections 1777.5 and 1777.6 of the Labor Code
concerning the employment of apprentices by the Contractor or any subcontractor under him.
Section 1777.5, as amended, requires the Contractor or subcontractor employing
tradesmen in any apprenticeable occupation to apply to the joint apprenticeship committee
nearest the site of the public works project and which administers the apprenticeship program
in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to
journeymen that will be used in the performance of the contract. The ratio of apprentices to
journeymen in such cases shall not be less than one to five except:
A. When unemployment in the area of coverage by the joint apprenticeship committee has
exceeded an average of fifteen percent (15%) in the ninety (90) days prior to the
request for certificate, or
B. When the number of apprentices in training in the area exceeds a ratio of one to five, or
C. When the trade can show that it is replacing at least 1/30 of its membership through
apprenticeship training on an annual basis statewide or locally, or
D. When the Contractor provides evidence that he employs registered apprentices on all of
his contracts on an annual average of not less than one apprentice to eight journeymen.
The Contractor is required to make contributions to funds established for the
administration of apprenticeship programs if he employs registered apprentices or journeymen
in any apprenticeable trade on such contracts and if other Contractors on the public works site
are making such contributions.
The Contractor and subcontractor under him shall comply with the requirements of
Sections 1777.5 and 1777.6 in the employment of apprentices.
Information relative to apprenticeship standards, wage schedules, and other
requirements may be obtained from the Director of Industrial Relations, ex -officio the
Administrator of Apprenticeship, San Francisco, California, or from the Division of
Apprenticeship Standards and its branch offices.
Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in
the execution of this Contract and the Contractor and any subcontractor under him shall
employ with and be governed by the laws of the State of California having to do with working
hours as set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of
California as amended.
The Contractor shall forfeit, as a penalty to the City of Diamond Bar, twenty-five dollars
($25.00) for each laborer, workman, or mechanic employed in the execution of the contract, by
him or any subcontractor under him, upon any of the work hereinbefore mentioned, for each
calendar day during which said laborer, workman, or mechanic is required or permitted to labor
more than eight (8) hours in violation of said Labor Code.
Contractor agrees to pay travel and subsistence pay to each workman needed to
execute the vvork required by this Contract as such travel and subsistence payments are
defined in the applicable collective bargaining agreements filed in accordance with Labor Code
Section 1773.8.
The bidder must submit with his proposal cash, cashier's check, certified check, or
bidder's bond, payable to the City of Diamond Bar for an amount equal to at least ten percent
(10%) of the amount of said bid as a guarantee that the bidder will enter into the proposed
Contract if the same is awarded to him, and in the event of failure to enter into such Contract
said cash, cashier's check, certified check, or bond shall become the property of the City of
Diamond Bar.
If the City of Diamond Bar awards the contract to the next lowest bidder, the amount of
the lowest bidder's security shall be applied by the City of Diamond Bar to the difference
between the low bid and the second lowest bid, and the surplus, if any, shall be returned to the
lowest bidder.
The amount of the bond to be given to secure a faithful performance of the contract for
said work shall be one hundred percent (100%) of the contract price thereof, and a labor and
material bond in an amount equal to one hundred percent (100%) of the contract price for said
work shall be given to secure the payment of claims for any materials or supplies furnished for
the performance of the work contracted to be done by the Contractor, or any work or labor of
any kind done thereon, and the Contractor will also be required to furnish a certificate that he
carries compensation insurance covering his employees upon work to be done under contract
which may be entered into between him and the said City of Diamond Bar for the construction
of said work.
No proposal will be considered from a Contractor who is not licensed as a Class A
and/or C10 contractor at time of award in accordance with the provisions of the Contractor's
License Law (California Business and Professions Code, Section 7000 et seq.) and rules and
regulations adopted pursuant thereto or to whom a proposal form has not been issued by the
City of Diamond Bar.
The work is to be done in accordance with the profiles, plans, and specifications of the
City of Diamond Bar on file in the Office of the City Clerk at the City Hall, Diamond Bar,
California. Copies of the plans and specifications will be furnished upon application and a non -
reimbursable payment of $30.00 to the City of Diamond Bar. Upon written request by the
bidder, copies of the plans and specifications will be mailed when said request is accompanied
by a non -reimbursable payment of $40.00 to cover the cost of mailing charges and overheads.
The successful bidder will be required to enter into a contract satisfactory to the City of
Diamond Bar. In accordance with the requirements of Section 903 of the General Provisions,
as set forth in the Plans and Specifications regarding the work contracted to be done by the
Contractor, the Contractor may, upon the Contractor's request and at the Contractor's sole
cost and expense, substitute authorized securities in lieu of monies withheld (performance
retention).
The City of Diamond Bar, California, reserves the right to reject any and all bids. By order of
the City Council of the City of Diamond Bar, California. Dated this 18 any day of March, 2003.
PASSED, ADOPTED and APPROVED by the City Council of the City of Diamond Bar,
California, this 20th day of May, 2003.
Carol Herrera, Mayor
ATTEST:
Lynda Burgess, City Clerk
I, Lynda Burgess, City Clerk of the City of Diamond Bar, California, do hereby certify
that the foregoing Resolution was duly and regularly passed and adopted by the City Council
of the City of Diamond Bar, California, at its regular meeting held on the 20th day of May, 2003,
by the following vote, to wit:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
LYNDA BURGESS, City Clerk
City of Diamond Bar, California
Agenda # 6.13
Meeting Date: May 20, 2003
TO:
VIA:
Honorable Mayor and Members of the City Council
Linda C. Lowry, City Manager
AGENDA REPORT
TITLE: Consider Approval of Resolution No. 2003 -XX Opposing AB 1221 (Steinberg and
Campbell), the Balanced Communities Act
RECOMMENDATION:
It is recommended that the City Council approve Resolution 2003 -XX opposing AB 1221, the
California Balanced Communities Act of 2003.
ANALYSIS:
AB 1221 enacts the California Balanced Communities Act of 2003, which would reduce city and
county sales and use tax revenue and use property tax revenue from counties' Educational Revenue
Augmentation Funds (ERAF) to backfill the sales and use tax revenue lost by cities and counties.
The City is concerned with the following provisions of the proposed legislation:
^ This bill would take locally generated revenues (sales tax) that are currently distributed
to cities and redirect that revenue to the State and backfill that lost revenue with
property tax without constitutional protection guaranteeing property tax revenue would
continue to be distributed to cities in the future.
^ The proposed legislation sets the property tax backfill amount based on 2003-04 sales
tax revenue level. There is no language in the bill to account for future increases in
sales tax revenue. In other words, the City would lose a portion of all future increases in
sales tax revenue to the State.
For example, If Diamond Bar receives $3 million in sales tax effective January 2004, the
sales tax revenue would be reduced to $1.5 million and the lost sales tax revenue would
(theoretically) be replaced by backfill from property tax revenue via the Educational
Revenue Augmentation Fund. Once the initial shift is done, let's hypothetically say the
property tax revenue grows from $2 million to $3.5 million. In order to make up the
$1.5 million from the taken sales tax revenue, the percentage of property tax revenue
received would grow from 5.3% to 8%. Theoretically, going forward, Diamond Bar
would now receive .5% sales tax revenue and 8% property tax (2.7% back filled by
ERAF).
^ Sales tax revenue represents a major source of income which Diamond Bar has been
able to rely upon to provide many of its services. Changing this funding will be
unhealthy for local governments and places delivery of public services and our
municipal fiscal integrity at great risk.
If enacted, this legislation would transfer one of the City's primary sources of revenue to the State.
Cities would have to rely on the State to appropriate property tax revenue to cities to offset the lost
sales tax revenue. When the State again overspends and must balance its own budget, there is no
guarantee that the State will continue to provide this much needed revenue to cities.
The attached Resolution opposes AB 1221 and requests the State Budget Office and the State
Legislature hold a series of town hall meetings with local elected officials from around the state to
negotiate a more equitable resolution to the state budget crisis.
If approved by the City Council, copies of the Resolution will be distributed to the following: Assembly
Appropriation Committee members; Assemblyman Bob Pacheco; Senator Bob Margett; the authors
and co-authors of the bill; California Contract Cities; and the League of California Cities
Attachment: Proposed Resolution Opposing AB 1221
Hinderliter AB 1221 Calculator Examples, Chart, and Analysis
RESOLUTION NO. 2003
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DIAMOND BAR
OPPOSING AB 1221 (STEINBERG AND CAMPBELL) -
CALIFORNIA BALANCED COMMUNITIES ACT
WHEREAS, AB 1221 enacts the California Balanced Communities Act of 2003; reduces a
city's allocation of sales and use tax revenue; substitutes property tax revenue from the county's
Educational Revenue Augmentation Funds (ERAF) to backfill the sales and use tax revenue lost by
the city; and provides for an additional allocation of 0.5% of sales and use tax to the state in order to
replace the lost ERAF money, and
WHEREAS, the intention of AB 1221 is to create a positive incentive for local government to
address housing, it instead penalizes cities by depriving them of dependable sales tax revenue, and
WHEREAS, AB 1221 proposes to give the State more control over the distribution of local
sales tax revenues placing the delivery of public services and municipal fiscal integrity at risk, and
WHEREAS, AB 1221 could, in effect, strip the City of Diamond Bar of its only local allocated
tax revenue, and
WHEREAS, the future development of the City of Diamond Bar will be more retail commercial
based rather than residential according to the current general plan, and
WHEREAS, cities such as Diamond Bar are harmfully discriminated against by the use of a
single base year formula prescribed in AB 1221, having made longer term land use decisions based
on existing revenue sources which emphasize future retail commercial development, and
WHEREAS, the City of Diamond Bar will have a growing sales tax base anticipated to be more
than its property tax base, and
WHEREAS, the City of Diamond Bar realizes that the state budget crisis needs to be solved
and the state tax revenue system must be completely overhauled.
THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES HEREBY
OPPOSE AB'1221 (Steinberg and Campbell) and RESOLVE:
SECTION 1. AB 1221 is not beneficial to the City of Diamond Bar since potential loss of
additional city revenues may lead to a reduction in essential public services.
SECTION 2. The City Council recommends that the state budget office and the state
legislature hold a series of town hall meetings with local elected officials around the state in order to
accumulate more localized ideas to reach an equitable resolution to the state budget crisis.
SECTION 3. The City Council opposes AB 1221 and asks all elected officials to oppose AB
1221.
SECTION 4. The City Clerk shall certify to the adoption of the Resolution.
PASSED, APPROVED AND ADOPTED this 13th day of May, 2003.
CAROLHERRERA
Mayor
I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the
foregoing Resolution was passed, approved and adopted at a regular meeting of the City council
of the City of Diamond Bar held on the 13th day of May, 2003, by the following Roll Call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
Lynda Burgess, City Clerk
City of Diamond Bar
---HdL Coren & Cone AB 1221 Calculator
HdL Companies' AB 1221 Calculator
Assumptions:
Propgrtv Tax Slks-Tax
Base Year Revenue: 2pg7199 2947709;
Year 1 Assumed % Growth: 10%
Year 2 Assumed % Growth: 7!% ;%
1'
Year 3 Assumed % Growth: Zi%
Year 4 Assumed % Growth: 1 li% —4'!,%
Year 5 Assumed % Growth: F-7,,,% 5%
Results:
hese are estimates (based on the data you entered) of the figures that would be used if A61221 is
pplied as the base year values from which all further property and sales percentage growth would be
calculated. if AE31221 becomes law the actual values used for the calculation of base year values will
likely be your 2002/03 fiscal year property (excluding RDA) and sales tax revenue totals.
61221 Prop. Tax Base (= First Year Est. Prop. Tax + 1/2 Est. Sales Tax): $3,571,054
61221 Sales Tax Base (= 1/2 First Year Estimated Sales Tax): $1,473,855
With Current Laws
Fiscal
Non -AB 1221
Non -AB 1221
Non -AB 1221
Year
Property Revenue Sales
Revenue
Total
Base
N/A. $2,097,199
N/A
$2,947,709
N/A
$5,044,908
1st
10.0(1% $2,306,919
1.00%
$2,977,186
4.74%
$5,284,105
2nd
7.00—% $2,468,403
1.00%
$3,006,958
3.62%
$5,475,361
3rd
0.00% $2,468,403
2.00%
$3,067,097
1.10%
$5,535,500
4th
1.00% $2,493,087
4.00%
$3,189,781
2.66%
$5,682,868
5th
1.00% $2,518,018
5.00%
$3,349,270
3.25%
$5,867,288
With AB1221
Fiscal
AB 1221
AB 1221
AB 1221
Year
Property Revenue Sales
Revenue
Total
Base
N/A $3,571,054
N/A
$1,473,855
N/A
$5,044,908
1st
10.00'% $3,928,159
1.00%
$1,488,593
7.37%
$5,416,752
2nd
7.00'yo $4,203,130
1.00%
$1,503,479
5.35%
$5,706,609
3rd
0.00% $4,203,130
2.00%
$1,533,549
0.53%
$5,736,679
4th
1.00% $4,245,161
4.00%
$1,594,890
1.80%
$5,840,052
5th
1.00% $4,287,613
5.00%
$1,674,635
2.09%
$5,962,248
Com arison
Summa
Fiscal
Totall Revenue
Total Revenue
Difference Cummulative Difference
Year
Without AB 1221 With
AB 1221
Base
$5,044,908 $5,044,908
N/A N/A
1st
$5,284,105 $5,416,752
2.51% $132,647
2.51% $132,647
2nd
$5,475,361 $5,706,609
4.22% $231,248
3.38% $363,895
3rd $5,535,500 $5,736,679 3.63% $201,178 3.47% $565,073
4th $5,682,868 $5,840,052 2.77% $157,184 3.29% $722,256
5th $5,867,288 $5,962,248 1.62% $94,960 2.93% $817,216
About AB 1221 and the HdL Companies' Calculator
Page 1 of 2
http://www.hdlccpropertytax.com/ab 1221 cp.asp 5/12/03
HdL Corers & Cone AB 1221 Calculator
Assumptions:
Base Year Revenue:
Year 1 Assumed % Growth:
Year 2 Assumed % Growth:
Year 3 Assumed % Growth:
Year 4 Assumed % Growth:
Year 5 Assumed % Growth:
HdL Companies' AB 1221 Calculator
I
Results:
These are estimates (based on the data you entered) of the figures that would be used if AB1221 is
applied as the base year values from which all further property and sales percentage growth would be
calculated. If AE31221 becomes law the actual values used for the calculation of base year values will
ikely be your 2002/03 fiscal year property (excluding RDA) and sales tax revenue totals.
B1221 Prop. Tax Base (= First Year Est. Prop. Tax + 1/2 Est. Sales Tax): $3,157,338
B1221 Sales Tax Base (= 1/2 First Year Estimated Sales Tax): $1,211,872
With Current Laws
Fiscal
Tota 1
$2,423,743 N/A
3.30% $2,503,727
$2,711,536 5.44%
$2,928,459 6.20%
$3,013,384 3.27%
$3,067,625 4.71%
$4,369,209
1.07% $4,416,120
$4,656,440
$4,945,324
$5,106,890
1 $5,347,453
Tota 1
Non AB 1221
$1,211,872
Non -AB 1221
$4,369,209
$1,251,863
Non -AB 1221
$4,355,526
Year
Property Revenue Sales
Revenue
Base
N/A
$1,945,466
N/A
1st
(1.70;1%
$1,912,393
6.72%
2nd
1.70%
$1,944,904
8.30%
3rd
3.70%
$2,016,865
8.00%
4th
3.80%
$2,093,506
2.90%
5th
8.90%
$2,279,828
1.80%
With AB1221
(4.20)%
($207,882)
4th
Fiscal
$4,904,287
(3.97)%
($202,603)
5th
AB 1221
$5,233,793
(2.13)%
($113,660)
AB 1221
1221 and the HdL Companies' Calculator
AB 1221
Year
Property Revenue Sales
Revenue
Base
N/A
$3,157,338
N/A
1st
(1.70)'%
$3,103,663
3.30%
2nd
1.70%
$3,156,425
8.30%
3rd
3.70%
$3,273,213
8.00%
4th
3.80%
$3,397,595
2.90%
5th
8.90%
$3,699,981
1.80%
Comparison Summary
Fiscal
Tota 1
$2,423,743 N/A
3.30% $2,503,727
$2,711,536 5.44%
$2,928,459 6.20%
$3,013,384 3.27%
$3,067,625 4.71%
$4,369,209
1.07% $4,416,120
$4,656,440
$4,945,324
$5,106,890
1 $5,347,453
Tota 1
Total Revenue
$1,211,872
N/A
$4,369,209
$1,251,863
(0.31)%
$4,355,526
$1,355,768
3.60%
$4,512,193
$1,464,229
4.99%
$4,737,442
$1,506,692
3.52%
$4,904,287
$1,533,812
6.72%
$5,233,793
o-
0
(1.37)% ($60,594)
(2.26)% ($204,840)
(2.94)% ($412,722)
(3.22)% ($615,325)
(2.98)% ($728,985)
Total Revenue
Total Revenue
Difference
Cummulative Difference
Year
Without AB 1221
With AB 1221
Base
$4,369,209
$4,369,209
N/A
N/A
1st
$4,416,120
$4,355,526
(1.37)%
($60,594)
2nd
$4,656,440
$4,512,193
(3.10)%
($144,247)
3rd
$4,945,324
$4,737,442
(4.20)%
($207,882)
4th
$5,106,890
$4,904,287
(3.97)%
($202,603)
5th
$5,347,453
$5,233,793
(2.13)%
($113,660)
About AB
1221 and the HdL Companies' Calculator
Pagel of 2
http://www.hdlccpropertytax.com/ab
1221 cp.asp
5/12/03
o-
0
(1.37)% ($60,594)
(2.26)% ($204,840)
(2.94)% ($412,722)
(3.22)% ($615,325)
(2.98)% ($728,985)
0
N
0
0
OD
0
0
0
0
0
0
0
A
0
0
0
N
0
e
U_
0
0
W
HdL Corers & Cone AB 1221 Calculator
In the proposed legislation AB 1221, General Fund revenues ONLY are in play. The bill, as
proposed, does not impact redevelopment tax increment revenue.
1. Values in the base year in redevelopment project areas do not receive the cost of
living adjustments applied by the Assessors' offices annually. Base Year values do
not grow between tax years.
2. Under AB 1221, to the extent that a city's assessed valuation is within a
redevelopment project area, the city will not see property tax revenue growth in
subsequent tax years from the project area base years.
3. Cities that have been impacted by successful property tax appeals during the past
year should take these potential value declines into account when developing a growth
percentage.
4. Neither Hinderliter del -lamas & Associates (sales tax) nor HdL Coren & Cone
(property tax) have reliable data to project revenues 2, 3, 4, or 5 years into the future.
Property tax is a trailing economic indicator due to the fact that the data upon which
taxes are based are not available for purchase until 6 months after the lien date roll
has been assembled.
5. HdL Sales Tax clients can review sales tax trends for your jurisdiction by pulling up
annual or quarterly totals using the "print reports" function on your HdL Sales Tax
browser.
OBSERVATIONS:
• In years where the growth in sales taxes and property taxes are the same
percentage, AB 1221 has no fiscal impact.
• In years where the property tax percentage growth is larger than the sales tax
percentage growth, there is an advantage to AB 1221.
• In years where the sales tax growth is larger than the property tax percentage
growth, there is a disadvantage to AB 1221 being implemented as the overall tax
receipts will be less than if AB 1221 is not adopted.
• The legislation does not address how retroactive Sales Tax adjustments including
appeals will be handled.
• Individual cities need to take into account how AB 1221 will affect city to city, city to
county, and city to developer sales tax sharing agreements. As drafted, AB 1221
does not specify how or if such agreements would be grandfathered.
• Commercial and industrial property values on an acre by acre basis generally
exceed those of residential properties. Commercial and industrial properties often
have unsecured values attached that also generate property tax revenue.
• AB 1221 is new legislation which has not been reviewed by any committee of the
legislature. This legislation may not be enacted, or may be enacted is some
different form.
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http://www.hiilccpropertytax.com/ab 1221 cp. asp 5/12/03