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HomeMy WebLinkAbout1/7/2003c:,ty Council Agenda Tuesday, January 7, 2003 5:30 p.m., Study Session CC -8 6:30 p.m. — Regular Meeting South Coast Air Quality Management District/The Government Center Main Auditorium 21865 East Copley Drive Diamond Bar, CA 91765 Mayor Carol Herrera Mayor ProTem Robert Huff Council Member Wen Chang Council Member Debby O'Connor Council Member Robert Zirbes City Manager Linda C. Lowry City Attorney Michael Jenkins City Clerk Lynda Burgess Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 860-2489 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled paper and encourages you to do the same. DIAMOND BAR CITY COUNCIL RULES (ALSO APPLIES TO COMMISSION AND COMMITTEE MEETINGS) PUBLIC INPUT The meetings of the Diamond Bar City Council am open to the public. A member of the public may address the Council on the subject of one or more agenda items and/or other dems'of interest which are within the subject matter jurisdiction of the Diamond Bar City Council. A request to address the Council should be submitted in person to the City Cleric. As it general rule the opportunity for public continents will take place at the discretion of the Chair. However, in order to facilitate the meeting, persons who are macrented parties for an item maybe requested to give their presentation at the time the item is called on the calendar. The Chair may limit the public input at any item or the total amount of time allocated for public testimony based on the number of people requesting to speak and the business ofthe Council. Individuali are requested to reft m from personal attacks towards Council Members or other citizens. Continents which are not conducive to a positive business meeting environment arc viewed as attacks against the entire City Council and will not be tolerated Your cooperation is greatly appreciated. In accordance with Government Code Section 54954.3(a) the Chair may from time to tittle dispense with public comment on items previously considered by the Council. (Does not apply to Committee meetings.) In accordance with State Law (Brown Act), all matters to be acted on by the City Cowtcil must be posted at least 72 hours prior to the Council meeting. In case of emergency, or when a subject [totter arises subsequent to the posting of the agenda, upon malting certain findings the Council may ad on an item that is not on the posted agenda- CONDUCT genda CONDUCT IN THE CITY COUNCIL CHAMBERS The Chair shall order removed from the Council Chambers any person who commits the following acts in respect to a regular or special meeting of the Diamond Bar City Council. A. Disorderly behavior toward the Council or any member of the staff thereof, tending to interrupt the due and orderly oourse of said mating. B. A breach of the peace, boisterous conduct or violent disturbance, tending to intampt the due and orderly course of said meeting. C. Disobedience of any lawful order of the Char, which shall include an order to be seated or to refrain from addressing the Board; and D. Any other unlawful interference with the due and orderly conduct of said meeting. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for the regular Diamond Ba City Council matings are prepared by the City Clerk and are available 72 hours prior to the meeting. Agendas are available electronically and may be accused by a personal computer through a phone modern Every meeting of the City Council is recorded on cassette tapes and duplicate tapes arc available for a nominal charge, ADA REQUIREMENTS A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area. Sign language interpreter services are also available by giving notice at least three business days in advance of the meeting. Please telephone (909) 860-2489 between 8 a.m. and S p.m. Monday through Friday. HELPFUL PHONE NUMBERS Copies of Agenda, Rules of the Council, Cassette Tapes of Meetings (909) 860-2489 Computer Access to Agendas (949) 860 -LINE General Information (909) 860-2489 NOTE: ACTION MAY BE TAKEN ON ANY ITEM IDENTIFIED ON THE AGENDA. THIS MEETING IS BEING BROADCAST LIVE BY ADELPHIA FOR AIRING ON CHANNEL 17, AND BY REMAINING IN THE ROOM, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED. THIS MEETING WILL BE RE -BROADCAST EVERY SATURDAY AT 9:00 A.M. AND EVERY TUESDAY AT 6:30 P.M. ON CHANNEL 17. STUDY SESSION: CITY OF DIAMOND BAR CITY COUNCIL AGENDA .January 7, 2003 5:30 p.m., CC -8 ➢ DISCUSSION OF IN-HOUSE BUSINESS LICENSING ➢ Public Comments CLOSED SESSION: None CALL TO ORDER: 6:30 p.m. PLEDGE OF ALLEGIANCE: Mayor INVOCATION: Reverend Ted Meyers, Shepherd of the Hills Lutheran Church ROLL CALL: Council Members Chang, O'Connor, Zirbes, Mayor Pro Tem Huff, Mayor Herrera APPROVAL OF AGENDA: Mayor SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 PRESENTATION BY D.B. HIGH SCHOOL STUDENTS — "Virtual Enterprise Class." 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 2.1 STATUS REPORT — Panhandle Drive Water Seepage. 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a S eaker's Card and ciive it to the City Clerk (completion of this form is volunta . There is a five-minute maximum time limit when addressina the City Council. JANUARY 7, 2003 PAGE 2 4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the City Council may t[[efly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 CHRISTMAS TREE RECYCLING PROGRAM — December 26 through January 10, 2003. Place tree at curbside on regular trash pick up day for disposal. 5.2 CITY -SPONSORED ELECTRONIC WASTE PICKUP —December 26, 2002 to January 17, 2003 — Free removal of TVs, VCRs, Monitors, CD Players, Telephones, Radios, etc. Call 1-800-449-7587. 5.3 LIBRARY BOND ACT COMMUNITY MEETING — January 9, 2003 — 7:00 p.m., Room GB, AQMD/Government Center, 21865 E. Copley Dr. 5.4 TRAFFIC AND TRANSPORTATION COMMISSION — January 9, 2003 — 7:00 p.m., AQMDIGovernment Center, 21865 E. Copley Dr. 5.5 COMMUNITY FOUNDATION "SILENT AUCTION OF OLD RESIDENTIAL STREET SIGNS" — Saturday, January 11, 2003 — 1:00 — 4:00 p.m., Deane Homes Swim Club, 1010 Overlook Ridge Dr. 5.6 PLANNING COMMISSION MEETING —January 14,2003-7:00 p.m., AQMDIGovernment Center Auditorium, 21865 E. Copley Dr. 5.7 STATE OF THE CITY ADDRESS — January 16, 2003 - 7:00 a.m. — St. Denis Catholic Church, 2151 S. Diamond Bar Blvd. 5.8 COMMUNITY FOUNDATION MEETING — January 16, 2003 — 7:00 p.m., AQMDIGovernment Center, Room CC -8, 21865 E. Copley Dr. 5.9 CITY COUNCIL MEETING — January 21, 2003 — 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.10 HOUSEHOLD HAZARDOUS WASTE AND ELECTRONIC WASTE ROUND UP — February 1, 2003 — 9:00 a.m. — 3:00 p.m., Claremont City Yard, 215 Cornell Ave. 6. CONSENT CALENDAR: 6.1 CITY COUNCIL MINUTES: 6.1.1 Special Meeting of November 12, 2002 — Approve as amended. Continued from December 17, 2002. JANUARY 7, 2003 PAGE 3 6.1.2 Regular Meeting of December 17, 2002 — Approve as submitted. Requested by: City Clerk 6.2 PLANNING COMMISSION MINUTES Regular Meeting of November 26, 2002 - Receive and file. Requested by: Planning Division 6.3 TRAFFIC AND TRANSPORTATION COMMISSION MINUTES — Regular Meeting of November 14, 2002 - Receive and file. Requested by: Public Works Division 6.4 WARRANT REGISTERS - Approve Warrant Registers dated December 19, 2002 and January 2, 2003 in the total amount of $1,046,562.33. Requested by: Finance Division 6.5 TREASURER'S STATEMENT - month of November, 2002. Recommended Action: Review and approve. Requested by: Finance Division 6.6 TRANSMITTAL OF COMPREHENSIVE ANNUAL FINANCIAL REPORT AND SINGLE AUDIT REPORT ON FEDERAL AWARDS FOR THE YEAR ENDED JUNE 30, 2002. Recommended Action: Receive and file Annual Financial Report and Single Audit Report on Federal Awards. Requested by: Finance Division 6.7 ADOPT RESOLUTION NO. 2003-01 AUTHORIZING THE FILING OF A LAWSUIT CHALLENGING THE STORM WATERIURBAN RUNOFF PERMIT FOR THE COUNTY OF LOS ANGELES AND THE INCORPORATED CITIES THEREIN, EXCEPT THE CITY OF LONG BEACH (NPDES NO. CAS004001). Recommended Action: Adopt Resolution Requested by: Public Works Division 7. PUBLIC HEARINGS: None 8. COUNCIL CONSIDERATION: None JANUARY 7, 2003 PAGE 4 9, COUNCIL SUB -COMMITTEE REPORTS/ COUNCIL MEMBER COMMENTS: 10. ADJOURNMENT: TO: FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL AGENDA #/SUBJECT: CITY CLERK 1 � DATE: PHONE. I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. 7u� TO: FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL CITY CLERK _DATE PHONE: 0LK' - /� AGENDA #/S U BJ ECT: �5 `, f ,-11, /qtr L%'t_L.it/ 5 �/ir- � cf i Citi tU a --� `�'sr/r /fir +l -f i4'�rw✓ LUG 7W4l P:Tn!! I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: r, ADDRESS: ORGANIZATION: AGENDA #/SUBJECT:' s rm. DATE: L2 --T � PHONE: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect m name and address as written above. y Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: '�nlQ V1 �O Le -L y� DATE: �- � � J�j ADDRESS: 2 �l b to d T U d, 0Y PHONE: ORGANIZATION: AGENDA #/SUBJECT: L, brir i expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: En D DATE: "(i7 ADDRESS: PAN k Qr _ PHONW I Cj 6)z. _--O�GAAQp� AGENDA #/SUBJECT; C Y--5 i expect to address the Council on the subject agenda item, Please have the Council Minutes reflect my name and address as written above. Signature ul TO: FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL AGENDA #/SUBJECT: CITY CLERK 6ezW= DATE: �T D 7/ PHONE2-Yo I expect to address the Council on the name and address as written above. e Council Minutes reflect my INTEROFFICE MEMORANDUM TO: Linda C. Lowry, City Manager FROM: James DeStefano, Deputy City Manager DATE: January 2, 2003 SUBJECT: Business License 4_i� DIAMOND BAR COMMUNITY & DEVELOPMENT SERVICES PLANNING DIVISION The attached packet includes an outline of business license functions and uses. It is being provided for distribution to the City Council in preparation for discussion at the January 7, 2003 City Council Study Session. If you have any questions or wish to discuss further, please let me know. Thank you. Enclosure INTEROFFICE MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, Deputy City Manager VIA: Linda C. Lowry, City Manager SUBJECT: Business License DATE: January 3, 2003 z. Discussion Regarding Whether or Not Business Licenses Should Be issued "In House". A. Since incorporation, the City of Diamond Bar has contracted with Los Angeles County (LAC) to issue its business licenses. However, the City Council has expressed an interest in possibly transferring the business licensing function "In House". In order to better understand the issues involved with "In House" business licensing functions, staff contacted other cities that currently issues their own business licenses. B. There are three types of business license programs. 1. Business license tax. a. Revenue raising program requiring voter approval. 2. Regulatory license. a. Non -revenue raising program not requiring voter approval. b. Fee strictly reimburses the city for the cost to operate the program. C. Purpose is to regulate problem businesses by assuring that the operators are qualified. 1). Focus is on qualifications of the operator and not on the impacts of the business to the community. a). Impacts (i.e, noise, traffic, criminal behavior, operational characteristics, etc.) should be dealt with under land use regulations (i.e. Conditional Use Permit). 3. Business registration. a. To track businesses in town. b. To ensure that the City is receiving all sales tax due to it. C. For economic and statistical data. d. Does not require voter approval. 1 C. Existing Conditions In Diamond Bar. 1. Diamond Bar has a general services agreement with LAC to issue its business licenses. a. Five year general services agreement. b. Expires June 2005. 1). Pursuant to the City Attorney, there is no need to amend the general services agreement. a). The City, at its discretion, can use or not use the services of LAC under this agreement. 2. County Business License fees are based on the use (see attachment from LAC). a. Regulatory Program. 1). Original fee is a fiat fee. a). Dollar amount varies depending on use. 2). Yearly renewal fee is also a flat fee, but less than original fee. a). Dollar amount varies depending on use. 3). LAC is currently doing a study regarding an increase of business license fees. a). Ten to 20 percent increase is anticipated. 4). Processing time frame. a). The time frame depends on the number of agencies that must review the application. 1). No average time frame established. b). An application that is not dependent on several agencies to review it will have an average time frame of 30 days. c). No over-the-counter processing of business license applications. d). Renewals can be done by mail within 30 days. 3. Total number of businesses in Diamond Bar that have been issued a business license. a. Year 2002 — 196. b. Year 2001 — 243. 1). Total revenue from 2001 - $28,356.00. a). Fees charged are to recover LAC's processing costs. 2. Business licenses are issued on the number of activities within a particular business. a). Therefore, one business can have several business activities and the activities can vary for year to year. M 4. Total number of businesses in Diamond Bar with or without a business license. a. According to a survey published January 2002 by Claritas, Inc. for 2001 there are 1,842 businesses in Diamond Bar. b. According to the Diamond Bar Chamber of Commerce there are approximately 1,100 businesses in Diamond Bar. D. Other Cities Contacted. 1. See Business License Comparison Matrix. 2. Summary of Business License Comparison Matrix. a. Eighteen cities were surveyed. 1). Three cities do not have an "in house" business license program. 2). Five cities base business license fees on gross receipts. 3). One city bases business license fees on flat fees. 4). Two cities base business license fees on a combination of flat fees and number of employees. 5). Four cities utilize a combination of flat fees and gross receipts. 6). Two cities utilize a business registration fee process. a). Because it is considered more business friendly or does not have the staff to implement a business license process. 7) One city utilizes a use permit application but no fee. 3. Business License Commission a. West Hollywood and Los Angeles County have a Business License Commission that reviews the more nuisance uses. b. The City of Diamond Bar does not anticipate utilizing a Business License Commission. 1). The more nuisance uses are reviewed by the Planning Commission through the Conditional. Use Permit process. a). Prior to the issuance of a business license, obtaining a Conditional Use Permit would be required for nuisance uses listed in Diamond Bar's Development Code. E. Uses that would require a business license in Diamond Bar. 1. LAC list of approximately 144 uses that require a business license may not be appropriate for Diamond Bar. a. This list of uses could be utilized as a base for Diamond Bar. 1). Diamond Bar may choose to delete uses (i.e. live poultry dealer, water taxi and water taxi operator, horse meat 3 uncooked, explosives, hog ranch, auto repair itinerant, explosives, escort bureau, sawmill, etc.) 2. The City of Diamond Bar may want to consider adding the following uses as well as some uses listed by LAC. a. Development Code lists approximately 95 use that could require a business license. b. Additional uses: computer services/gaming network center, contractors doing business in Diamond Bar, professional, financial and medical offices, home based business, car wash, retail, wholesale, manufacturing, exercise/fitness facility, rebound tumbling, dry cleaners, repair services, temporary uses etc. 3. Uses that require a business license in other cities. a. Uses that require a business license in other cities are comparable to the uses listed in Diamond Bar's Development Code with the addition of contractors doing business in Diamond Bar and temporary uses. b. LAC's list of uses are similar to other cities and Diamond Bar; however, some uses are not applicable to Diamond Bar. F. Fees. As noted in the Business License Comparison Matrix business license fees are based on several criteria. a. Gross receipts. b. Combination of gross receipts and number of employees. C. Combination of gross receipts, number of employees and flat fees. d. Regulatory fee which is based on the cost of processing an application. e. Business registration fee which is a reasonable flat fee. 2. Proposition 218 — the "Right to Vote on Taxes Act" a. Passed November 5, 1996/effective July 1, 1997. b. Public is required to be consulted, or participate in, decisions regarding the enactment of a wide variety of fees and taxes. C. Requires a majority vote of the electorate. 1). Business license fee is considered a tax. a). Pursuant to Proposition 218. 2). Regulatory license is not a tax and therefore not subject to Proposition 218. G. Implementation of Issuing Business Licenses or Business Registration Fee "in House". 1. Finance Division. a. In cities surveyed, the Finance Division administers the business licenses or business registration fees. b. Cost to city/number of saff to administer a business license program. 1). It is required that fees be based on cost recovery. 2). Fees can be based on the amount of time needed to review and investigate an application for a particular use. a). Example of an extensive review. 1). Entertainment would involve a Conditional Use Permit reviewed by the Planning Commission in addition to reviews by the following: Building and Safety Division, fire, sheriff and health departments and Tax Collector. b). Example of a less extensive review. 1). Fast food restaurant with a drive-through would involve a Conditional Use Permit review by the Planning Commission due to the drive-through facility. The fast food restaurant is allowed by right. Other agencies involved in the review may be the health department, Building and Safety Division and Tax Collector. c). Example of a minimal review. 1). Home occupation would involve a Zoning Clearance approval by the Planning Division staff. 3). In some case, the Neighborhood Improvement Officers may be utilized. 2. Staff that may be needed to administer a business license program "in house". a. The smaller cities appear to have one staff person in the Finance Division dedicated to the business license program and that also assists in other finance duties. b. Some of the larger cities have one or two full-time or more full- time persons dedicated to business license program and that also assists in other finance duties. C. The more complex the process the more staff time needed. 1). Business license fees based on gross receipts and the number of employees may require more staff time. 2). Business license fees based on a fiat fee may require less staff time. 3). Considering the number of staff in Diamond Bar 's Finance Division and depending on the type of business license program that is chosen, Diamond Bar may need one part-time to one full-time person to administer its business license program. 4). Computer tracking program would also be needed. H. City of Diamond Bar's Options. Continue the general services agreement with LAC for the issuance of business licenses. 2. Continue the general services agreement with LAC for the issuance of business licenses and supplement this program with a business registration program "In House". 3 There is no need to amend the general services agreement with LAC. (Using or not using any of the LAC services within this agreement is at the City's discretion.) a. Issue business licenses "In House". 1). Proposition 218 - public is required to be consulted, or participate in, decisions regarding the enactment of a wide variety of fees and taxes. a). Place on ballot/election. b. Business registration fee "In House". 1). Flat fee. a). Fees based on the costlextent of review and investigation required. C. Regulatory business licensing "In House". 1.) Flat fee based on cost of process. d. Combination of regulatory fee and registration fee "In House". 1). Flat fee. a.) Fees based on the cost/extent of review and investigation required. Public Out Reach. 1. Methods of notification of the City's chosen process. a. City's web site. b. City News. C. Info to Go. d. DBTV. f. Windmill. g. Weekly News 6 h. West Coast Media. i. Direct mail to businesses in Diamond Bar. j. Flyers and bulletin board posting. Recommendation: Direct Staff as appropriate. Attachments: 1. Los Angeles County master list of business licenses for Diamond Bar dated September 6, 2002; 2. Los Angeles County list of businesses that require a business license; 3. Los Angeles County business license fees and review agencies; 4. General Services Agreement with Los Angeles County; 5. Survey published January 2002 by Claritas, Inc. for 2001; 6. Comparison matrix of cities contacted related to business licenses; 7. Update on Proposition 218; and 8 Business License Options Matrix. 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MOTOR VEHICLE PEDDLER -SPECIAL EVENT 0611 0612 SOLICITOR -COMPANY 0622 SOLICITOR -INDIVIDUAL 0652 PRIVATE SCHOOL 0654 PUBLIC EATING 0706 FOOD ESTABLISHMENT 0707 TOW TRUCK 0708 TOW TRUCK WITH CITY LICENSE 0710 TOW TRUCK -SEP. ACTIVITY 0711 GAS AND OIL TANKER 0721 GAS AND OIL TANKER -SEP. ACT 0732 MOTOR VEHICLE RENTAL 0751 VALET PARKING SERVICE 076 DEMONSTRATOR 07666 GUN DEALER 0785 SITE TRANSFER 0841 VACATION CERTIFICATION 0927 CARD OR GAME CLUB - ' 0923 COIN OPERATED PHONO/SEP.ACT. 0943 COIN OPERATED GAMES/SEP-ACT. 0948 MOTORCYCLE CONTEST EXTENSION 1000 CHARITABLE INSTITUTION EVENT 1001 _AMBULETTE DRIVER 1002 AMBULETTE VEHICLES 1003 AMBULANCE VEHICLES 1004 AMBULANCE OPERATOR 1009 AMBULETTE OPERATOR 010 AMBULETTE ATTENDANT -LICENSE 1 1011 AMBULETTE ATTENDANT W/CITY 1111 AMBULETTE DRIVER W/CITY LTC. 1112 REBOUND TUMBLING 1251 MECHANICAL RIDES 1252 FUNERAL ESCORT SERVICE 1325 FUNERAL ESCORT RIDER 1333 FOUNDRY 1343 OIL TOOL EXCHANGE 1351 PAWNBROKER 1352 SECONDHAND DEALER -ITINERANT 1353 SECONDHAND DEALER 1354 SECONDHAND DEALER CHARITY 135 SALVAGE DEALER 13566 CHARITY SALVAGE DEALER 1357 SALVAGE COLLECTOR PER VEHICLE 1358 CHARITY SALVAGE DEALER 1500 SALVAGE COLLECTOR PER VEHICLE 1501 TAXICAB DRIVER W/OTHER LICENSE 1502 TAXICAB DRIVER 1503 TAXIS OPERATOR 1504 TAXICAB VEHICLE 1573 ADDITIONAL TAXICABS_ 1574 WATER TAXI OPERATOR 1575 WATER TAXI 2011 ADDITIONAL WATER TAXIS 2020 TAXI DANCE HALL ANNUAL DANCE 2021 SPECIAL DANCE 2022 YOUTH OR CHARITY DANCE 2023 YOUTH DANCE (SPECIAL) 2171 SKATING RINK 2191 TAXI DANCE INSTRUCTOR 2311 TRADE IN DEALER 2422 CLOSE OUT SALE 2423 CLOSE OUT 30-DAY RENEWAL 2501 SOUND TRUCK 2502 SOUND TRUCK-COMMERCIAL 2503 SOUND TRUCK-SEP. ACTIVITY 2615 MODEL STUDIO 2714 PICTURE ARCADE-GENERAL 2715 PICTURE ARCADE-ADULT 2732 MANAGER 2809 ENTERTAINMENT-GENERAL W/DANCE 2810 ENTERTAINMENT-ADULT ' 2811 ENTERTAINMENT-GENERAL 2812 ENTERTAINMENT-CHARITY 3171 CHARITABLE PROMOTER 3172 OUTDOOR FESTIVAL/RELIGIOUS 3202 -OUTDOOR FESTIVAL 3203 OUTDOOR FESTIVAL EXTENSION 3281 GAME ARCADE 3341 THEATER-GENERAL 3342 THEATER-ADULT 3531 BINGO MANAGER - 3581 BINGO SUPPLIER 3614 RODEO 3615 RODEO EXTENSION 3802 BINGO OPERATOR 4039 AUTO-REPAIR-ITINERANT 4040 AUTO REPAIR 4041 AUTO BODY AND FENDER 4042 AUTO PAINT SHOP 5511 HOG RANCH 5721 APARTMENT HOUSE 5-10 5722 APARTMENT HOUSE 11-15 5723 APARTMENT HOUSE 16+ 5731 HOTEL 5-10 5732 HOTEL 11-15 5733 HOTEL +16 5910 MASSAGE PARLOR-GENERAL 5911 MASSAGE PARLOR-ADULTS 5912 HEALTH SPA/CLUB 5913 *ACCUPRESSURE ESTABLISHMENT 7287 PARTNERSHIP CHANGE W/HEARING 7288 CORP OFFICER CHANGE W/HEARING 7289 PARTNERSHIP CHANGE NO HEARING 7290 CORP OFFICER CHANGE NO HEARING 9000 PEDDLER VETERAN 9375 CIRCUS EXTENSION *AGOURA HILLS ONLY UK ME r19IM-■&M 12 ■c■u ■GIS& ME -ME, Sion d.IMOD V'I tTOS CCO UTZ M 9S:TT ZOOZ/TO/TT a a a a aIloilo . r a i w w a a a a 111111111 ■■M■N■■M■-■■■■■■. I■■■■■■■■■-..■■■.� ■■■■■■■■■...■■■.. .:.- I■MM■■■■■■-....-.. ■E■■■■■■■-....... • r. i .1 ..i .wi •■ -r .r i • i i w a • w w w a a a r a •r a a w a w . d.IMOD V'I tTOS CCO UTZ M 9S:TT ZOOZ/TO/TT 9 4 Z) 0 0 GENERAL SERVICES AGREEMENT THIS AGREEMENT, dated for purposes of reference only, 11-42000, is made by and between the County of Los Angeles, hereinafter referred to as the "County", and the City of Diamond Bar, hereinafter referred to as the "City." RECITALS: (a) The City is desirous of contracting with the County for the performance by its appropriate officers and employees of City functions. (b) The County is agreeable to performing such services on the terms and conditions hereinafter set forth. (c) Such contracts are authorized and provided for by the provisions of Section 56Y2 of the Charter of the County of Los Angeles and Section 51300, et seq., of the Government Code. THEREFORE, THE PARTIES MUTUALLY AGREE AS FOLLOWS: 1. The County agrees, through its officers and employees, to perform those City functions which are hereinafter provided for. 2. The City shall pay for such services as are provided under this agreement at rates to be determined by the County Auditor -Controller in accordance with the policies and procedures established by the Board of Supervisors. These rates shall be readjusted by the County Auditor -Controller annually effective the first day of July of each year to reflect the cost of such service in accordance with the policies and procedures for the determination of such rates as adopted by the Board of Supervisors of County. 1 of 6 3. No County officer or department shall perform for said City any function not coming within the scope of the duties of such officer or department in performing services for the County. 4. No service shall be performed hereunder unless the City shall have available funds previously appropriated to cover the cost thereof. 5. No function or service shall be performed hereunder by any County officer or department unless such function or service shall have been requested in writing by the City on order of the City Council thereof or such officer as it may designate and approved by the Board of Supervisors of the County, or such officer as it may designate, and each such service or function shall be performed at the times and under circumstances which do not interfere with the performance of regular County operations. 6. Whenever the County and City mutually agree as to the necessity for any such County officer or department to maintain administrative headquarters in the City, the City shall furnish at its own cost and expense all necessary office space, furniture, and furnishings, office supplies, janitorial service, telephone, light, water, and other utilities. In all instances where special supplies, stationery, notices, forms and the like must be issued in the name of the City, the same shall be supplied by the City at its expense. It is expressly understood. that in the event a local administrative office is maintained in the City for any such County officer or department, such quarters may be used by the County officer or department in connection with the performance of its duties in territory outside the City and adjacent thereto provided, however, that the performance of such outside duties shall not be at any additional cost to the City. 2of6 7. All persons employed in the performance of such services and functions for the City shall be County employees, and no City employee as such shall be taken over by the County, and no person employed hereunder shall have any City pension, civil service, or other status or right. For the purpose of performing such services and functions, and for the purpose of giving official status to the performance hereof, every County officer and employee engaged 'in performing any such service or function shall be deemed to be an officer or employee of said City while performing service for the City within the scope of this agreement. 8. The City shall not be called upon to assume any liability for the direct payment of any salary, wages or other compensation to any County personnel performing services hereunder for the City, or any liability other than that provided for in this agreement. Except as herein otherwise specified, the City shall not be liable for compensation or indemnity to any County employee for injury or sickness arising out of his employment. 9. The parties hereto have executed an Assumption of Liability Agreement approved by the Board of Supervisors on December 27, 1977 and/or a Joint Indemnity Agreement approved by the Board of Supervisors on October 8, 1991. Whichever of these documents the City has signed later in time is currently in effect and hereby made a part of and incorporated into this agreement as of set out in full herein. In the event that the Board of Supervisors later approves a revised Joint Indemnity Agreement and the City executes the revised agreement, the subsequent agreement as of its effective date shall supersede the agreement previously in effect between the parties hereto. 3 of 6 10. Each County officer or department performing any service for the City provided for herein shall keep reasonably itemized and in detail work or job records covering the cost of all services performed, including salary, wages and other compensation for labor; supervision and planning, plus overhead, the reasonable rental value of all County -owned machinery and equipment, rental paid for all rented machinery or equipment, together with the cost of an operator thereof when furnished with said machinery or equipment, the cost of all machinery and supplies furnished by the County, reasonable handling charges, and all additional items of expense incidental to the performance of such function or service. 11. All work done hereunder is subject to the limitations of the provisions of Section 23008 of the Government Code, and in accordance therewith, before any work is done or services rendered pursuant hereto, an amount equal to the cost or an amount 10% in excess of the estimated cost must be reserved by the City from its funds to insure payment for work, services or materials provided hereunder. 12. The County shall render to the City at the close of each calendar month an itemized invoice which covers all services performed during said month, and the City shall pay County therefore within thirty (30) days after date of said invoice. If such payment is not delivered to the County office which is described on said invoice within thirty (30) days after the date of the invoice, the County is entitled to recover interest thereon. Said interest shall be at the rate of seven (7) percent per annum or any portion thereof calculated from the last day of the month in which the services were performed. 13. Notwithstanding the provisions of Government Code Section 907, if such payment is not delivered to the County office which is described on said invoice within thirty (30) days after the date of the invoice, the County may satisfy such indebtedness, including interest thereon, from any funds of any such City on deposit with the County 4of6 without giving further notice.to said City of County's intention to do so. 14. This contract shall become effective on the date herein -above first mentioned and shall run for a period ending June 30, 2005, and at the option of the City Council of the City, with the consent of the Board of Supervisors of County, shall be renewable thereafter for an additional period of not to exceed five (5) years. 15. In event the City desires to renew this agreement for said five-year period, the City Council shall not later than the last day of May 2005, notify the Board of Supervisors of County that it wishes to renew the same, whereupon the Board of Supervisors, not later than the last day of June 2005, shall notify the City Council in writing of its willingness to accept such renewal. Otherwise such agreement shall finally terminate at the end of the aforedescribed period. Notwithstanding the provisions of this paragraph hereinabove set forth, the County may terminate this agreement at any time by giving thirty (30) days' prior written notice to the City. The City may terminate this agreement as of the first day of July of any year upon thirty (30) days' prior written notice to the County. 16. This agreement is designed to cover miscellaneous and sundry services which may be supplied by the County of Los Angeles and the various departments thereof. In event there now exists or there is hereafter adopted a specific contract between the City and the County with respect to specific services, such contract with respect to specific services shall be controlling as to the duties and obligations of the parties anything herein to the contrary notwithstanding, unless such special contract adopts the provisions hereof by reference. 5 of 6 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers. Executed this day of, 2000. THE CITY OF DIAMOND BAR By n_c,_k JJ , L ATTEST: Mayor City Clerk THE COUNTY OF LOS ANGELES BY By Chairman, Board of Supervisors ATTEST: VIOLET VARONA-LUKENS Executive Officer/Clerk of the Board of Supervisors BY Dep APPROVED AS TO FORM: GOARI, Ci LLOYD W. PELLMAN COW;TY �_ Ll_" County Counsel nj JUN 2 0 M Y Deputy gsa99-frm 6 of 6 VIC)L._ EXECUTIVE OFFICER Number : 908892 Wednesday January 30, 2002 BUSINESS -FACTS: DAYTIME EMPLOYMENT REPORT BY CLARITASUINC ES800-234-5973 ENTIRE CITY CITY OFR DEPARED IAMONDFOR 13AR EDC DIAMOND BAR, CA BUSINESS EMPLOYMENT BY TYPE TOTAL BUSINESSES RETAIL TRADE HOME IMPROVEMENT STORES GENERAL MERCHANDISE STORES FOOD STORES AUTO DEALERS &.GAS STATIONS APPAREL & ACCESSORY STORES FURNITURE/HOME FURNISHINGS EATING & DRINKING PLACES MISCELLANEOUS RETAIL STORES FINANCE -INSURANCE -REAL EST BANKS, SAVING & LENDING INST SECURITIES BROKERS & INVEST INSURANCE CARRIERS & AGENTS REAL ESTATE -TRUST -HOLDING CO SERVICES HOTELS & LODGING PERSONAL SERVICES BUSINESS SERVICES MOTION PICTURE & AMUSEMENT HEALTH SERVICES LEGAL SERVICES EDUCATION SERVICES SOCIAL SERVICES OTHER SERVICES AGRICULTURE MINING CONSTRUCTION MANUFACTURING TRANS, COMMUN/PUBLIC UTIL WHOLESALE TRADE JOVERNMENT )AYTIME POPULATION ,ESIDENTIAL POPULATION SITE: 773192 COORD:34:00.00 117:48.90 # BUS -- # EMPS -#EMPS/BUS 1842 17675 9.6 315 2875 14 149 9.1 4 124 10.6 20 285 31.0 26 266 14.3 14 43 10.2 66 335 3.1 90 1293 5.1 81 380 14.4 4.7 238 2214 66 752 9.3 25 146 11.4 57 328 5.8 90 9885.8 11.0 827 6933 4 159 1448.4 36.0 262 567 2249 3.6 43 314 8.6 130 842 7.3 33 80 6.5 45 1203 2.4 27 285 26.7 124 1249 10.6 10.1 18 122 6.8 0 0 0.0 108 1366 12.6 90 767 $.5 69 827 12.0 165 1746 10.6 12 825 68.8 17675 DAYTIME POP/BUS 54998 RESIDENTIALPOP/BUS 9.6 29.9 GI: 85 TWO 06 C co n a Q) cU O O C O O N O j_ a) W O a) t U O cc >Lo U C o .= EcuL-o - a� Eco mo :_ a) mm N O (Dao C C6 C � sm c C O C L a)w )Q O O C O Q O s o c c N E Q C O a o Z iivo� LL a° 3 Z to cll) H m o co� Q) a) a) L U 4) Q) ca m y O a) O 0 O a) O• W E0 cn (n c ,(D ryO� �" J m E V m m � co Uro ai vi - n v �' a co Qi co c�-a N Q) ca ui — v a)-00 ca'�S 0 Q� c C� -p w �'� ani CD° v, a) C a) S o� Qa C O -0 "t C CO � b9 N "O c4 O ca E N U m U. 4 Ca cu L a) a) &g p O -0 U) cn E tf — y �� o vi w N U) uNi �' a) C/) cUU 0 O N _� b C O O .O O N O C O N N O s L C �' C OCU C) w 0 o C O W N M := a) U C ca � w� O co y-0 (n C C O m N_ a) -0 U.0 0� L CCL ac =s 6a Q m O O w Up to O cn m tC r.(D N O V O U' M a) a) p a) c° c4 p cc U y a) cn .0 A �s� m U E aio�sNm���oa`ai LL= LLEf}L'L64LL LLUU) ¢ Z �c��noEo� LL CL Q c= m m cn ai ami C r oto m N CO X X ca ca X m � J V7 y a) cn N c U U Y " j N a) N O U cJ a) CD = C z- m (D 0 c c C 0 +. m ,— 0 (0 cn N co � N CSO a) U cc C O U = ca y N N L ay O cd ca C U Q m m U U as O C O O 0 C O fi 0 O U O i� o L.L= N NOC N ca a) 0 00 O A .� 00 o _ p L 0 co— 0 .O c(s 0 2 O U) U O V O U L o :_ c :. 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E / o / @ o= E 64/� LL 32\� 0(D § e a % c t R/ L6 J % / § % � "ƒ 7 f@ 9LN k ) GS C % (D C\j �k ¥k§ 0 $ q / CO/ ¢ e J LL 0> k R ° 0 E Q o >1 o » § ƒ § -.p. 2 7§f $ § % en 0 'm ■ 2 ) C) -(D a E0 J E o /Q/ / %£ 0 o 2/ 0 2 / ° m 2 2 @ \ Q ■ Q E L6 m ' § E M}MCG LLT k§/\/k ® m � � k � m (D � \ k � K \ 2 m / c �� m E %-0 %2 $ $ . f § 4§ x §§ k ƒ co ca $ \ ƒ Fn E ƒ �/c T �J § 5%� E � E f m U.2k � : � k 00 k CL � CY) _00 2 f v 0 ) / �U ca k / # *!L tp"4LIZ 01' "LW61tion lla hlections A. F S_ T E R .N C,6 Wt -i Y June 2000 An Update on Proposition 218 Elections Page 1 of 5 In November 1996, California voters approved Proposition 218, the Right to Vote on Taxes Act. Prop. 218 changed the state Constitution, giving voters the right to vote on taxes. To some extent, Prop. 218's voter approval requirements duplicated those of Prop. 13 (approved In 1978), which required a two-thirds voter approval of any "special tax," and Prop. 62 (approved in 1980), which required a majority voter approval of any "general tax." The courts ruled that a "special tax" Is a tax imposed for a specifically identified ai ed purpose. Prop. 62 was initially struck down by a court decision, but was resurrected shortly before prop. 218's enactment. Prop. 218 proponents drafted their proposition to state their purpose one more time: All taxes are either special taxes or general taxes. All taxes require voter approval. Special taxes require a two-thirds voter approval. General taxes require majority voter approval. The Evolution of Proposition 218 From 1978-96, there was a public perception that local governments had subjected taxpayers to increases in assessments, fees and service charges in an attempt to frustrate the voter approval requirement for tax increases. To address this perception, the authors of Prop. 218 included provisions requiring property owner approval of certain benefit assessments and certain fees and charges. Assessments require property owner approval through an assessment ballot proceeding. Fees and charges require property owner approval through an election. Prop. 218 does not cover all assessments, nor does it cover all fees and charges. Section 2 of Prop. 218 limits the methods by which local governments can generate revenue. The results of the elections described in this article demonstrate that this limitation has been an effective constraint on local government's ability to raise revenue. Tracking Local Election Results Prop. 218 continues to be an important issue for cities. For this reason, the League has been tracking Prop. 218, gleaning election results from the Sacramento Bee, the Los Angeles Times and the San Francisco Chronicle. Although the League's list of election results covers elections held from 1997 through March 2000, it may not be comprehensive. Since 1997, 235 individual ballot measures related to local fees and assessments have been tracked. These m Northern California cities. In some cases, cities have held several elections on various Prop. 218 measures during easures represent elections in approximately 136 different cities, including 73 Southern California cities and 63 this period. The chart below highlights the ballot measures surveyed. Highlights of Recent Proposition 218 Local Election Results httP://www.westerncitY.ConVProp2l8June0o,htm 11/4/02 .111 I—FUcL— UiA • IQJAJ0I L'v,i —J.0 LlLl. 11 V+iJ Type of Fee Business License Hotel/Transient Occupancy Taxes Public Safety Utility User's Tax Lighting/Landscaping/Maintenance Parks and Recreation Each of these major categories is summarized as follows: Business Licenses Passed Failed Total 13 4 17 12 8 20 21 10 31 20 26 46 44 19 63 11 7 18 Business license taxes are general taxes requiring majority voter approval. The data show that of the 17 elections tracked, most were successful. • Of the eight elections held to increase the business tax, five passed and three failed; • Five new business license taxes were approved and one failed; and • One election to freeze taxes and two elections to approve current taxes were approved. Hotel and Transient Occupancy Taxes The results of the 20 elections on hotel/transient occupancy taxes show that 12 passed and eight failed. Success rates of the measures that increased the tax were almost evenly divided — seven passed and eight failed. • Three elections on the continuation of the tax were conducted, and all three measures passed; and • There were two elections instituting a new tax and both measures passed. Public Safety This category covers taxes on everything from emergency medical services (EMS) and paramedics to police and fire services, and includes a special tax to fund fire station construction. • Of the 31 elections, 21 passed and 10 failed. • Many of the 31 elections were special EMS taxes put on the ballot in June 1997 by Alameda County and its cities to convert an unlawful assessment to a lawful special tax. Utility User's Tax Of the 46 eiections tracked, 20 passed and 26 failed. • Of those measures that continued an existing tax, nine passed and four failed. • Of these 46 elections, 36 were in Southern California and 10 were in Northern California. Miscellaneous and Other Taxes This category includes a wide variety of taxes, including mining taxes, airport/parking taxes and a special tax for beach stabilization, among others. Lighting and Landscaping http://www.westemcity.com/Prop2l8June00.htm 11/4/02 nll UJJLLUic till r LUPUalLi jli --' 0 1-i LiUl1.> Of the 63 assessment elections, 44 passed and 19 failed. This category includes elections covering multiple districts that were held in Antioch (18 districts), San Diego (13) and Santee (11). Parks and Recreation Parks and recreation taxes included a variety of measures ranging from street lighting and park maintenance to graffiti removal and parcel taxes for parkland. Of the 18 elections reported, 11 passed and seven failed. Comprehensive Results Available A copy of the table of election results is available in the "What's New" section of the League's website at www.cacities.org or by calling the League's fax -on -demand service at (800) 572-5720 and requesting document 59. Conclusion Based on the number of elections held, Prop. 218 clearly has had an impact on cities. Of the 235 elections, 61 percent passed and 39 percent failed. However, it is difficult to draw conclusions from the election results because they may be incomplete. The effort to collect these election results is ongoing. If you have revisions or additions to this election results list, the League would like to hear from you. Please e-mail your information to okabel@cacities.ora or fax to (916) 658-8240. For More Information The League has developed a number of resources to assist city officials with Prop. 218 issues. Proposition 218 Implementation Guide, 1998. A question -and -answer guide on technical and legal issues related to Prop. 218 compliance, with an extensive set of appendices. #1062; $40.00. A 2000 revision is under way and should be available this summer. Securing Voter Approval of Local Revenue Measures, 1999. This publication offers helpful tools and information for cities considering new revenue ballot measures. It explores the opportunities presented by direct democracy, and discusses the nuts and bolts of developing ballot materials, conducting a public agency informational effort and more. #1087; $20.00 Ordering information for these League publications is available on the League's website at wrww.cacities.org or by calling the League's publications unit at (916) 658-8257. Additional Resources for League Members A Proposition 218 Opportunity: All -Mail Ballot Elections, 1998. A paper by Betsy Strauss that explains procedures for mail ballots under Prop. 218. The paper includes a sample ordinance and three sample resolutions related to calling and conducting a mail ballot. Members may check out this paper by calling the League at (916) 658-8247. Propositions 62 and 218: A Status Report on Municipal Finance, 2000. A report by Michael Colantuono of Richards, Watson & Gershon, presented at this year's Public Works Officers Institute. Members may check out this paper by contacting the League at (916) 658-8247. Guidelines for Setting Rates in Compliance With Proposition 218, 2000. A paper by John W. Farnkopf that provides guidelines on how to set water, sewer, stormwater and other rates. Members may check out this paper by contacting the League at (916) 658-8247. http://www.westemcity.com/Prop2l Uune00.htm 1114/02 Proposition 218 Brief Bank Index. Is your city facing litigation on a Prop. 218 issue? Would you like to become more familiar with case law on the issue? If so, check out the League's Prop. 218 Brief Bank Index, a list of Prop. 218 cases brought against cities, with the current status of each case. It also lists trial and appellate court materials associated with the litigation, such as briefs, memoranda and unpublished opinions. For a copy of the index, which is updated regularly, call the League's fax -on -demand service at (800) 572-5720 and request document 92. Has Your City Held a Proposition 218 Revenue Measure Election? Please check the League's election survey to make sure your city's experience is accurately reflected. A copy of the table of election results is available through the League's website at www.cacities.org or by calling the League's fax -on -demand service at (800) 572-5720 and requesting document 59. Cities with revisions or additions to the list are encouraged to e-mail their information to okabel@cacities ora or fax them to Lorraine Okabe at the League at (916) 658-8240. Add Your City's Fiscal Story to League Report The League is developing its first annual Fiscal Condition of California Cities report. The report is part of the League's ongoing efforts to tell cities' — and their citizens' — fiscal story to the Legislature, the governor, the media and the public. The report is a project of the League's nonprofit research arm, the Institute for Local Self Government. Raw numbers relating to successful vs. unsuccessful Prop. 218 experiences tell only part of the story. If your city has had an experience that you believe underscores the challenges cities face in raising revenues to support essential city services and facilities, please share them (suggested length 500-750 words). Submissions are most helpful if they emphasize the effect of the city's experience on the city's residents. Responses should be sent to Charles Summerell, project director, Institute for Local Self Government, 1400 K Street, Sacramento, CA 95814; fax: (916) 658-8259; e-mail: summerec*cacities.org. Proposition 218 Public Works Election Survey The League's Public Works Department circulated a Public Works Financial Options Survey in February 2000, to update a similar 1992 poll. To evaluate the impact of Prop. 218, the survey included questions about voter and property owner elections. The responses received from 182 cities and counties indicated that: • 18 percent of respondents held a utility user's tax (UUT) election. Of those elections conducted, 59 percent were successful; Property owner protest proceedings on property -related fees were conducted by only 16 percent of those surveyed; and 37 percent of the respondents held property owner elections for assessment districts. Cities often conducted multiple assessment elections, frequently holding multiple elections either for separate districts or to return to the voters after a previous defeat, with 82 percent successful at least once. Half of those successful elections were for a one-time rate increase, and 60 percent included automatic rate adjustments (some included both current and automatic in the election). Lighting and landscape districts had the greatest number of voter approvals. Street construction and park maintenance districts were also successful in a number of elections. The survey was prepared as background information for a Prop. 218 session at the March Public Works Institute. Judging from the size and participation of the audience at that session, Prop. 218 issues continue to be a hot http://www.wcstemcity.com/Prop2l8June00.htm 11/4/02 l7,1 kjj jJuaLC U I I Ci UIJUJ1 Ll Un -IL) L:I 1, LJUI,J topic with public works officers, as well as other city officials. The session was taped and a copy may be purchased from Five Star Conference and Duplicating, P.O. Box 130952, Carlsbad, CA 92013; phone (800) 350- 8273. about Westem City articles subscribe advertise [ob opportunities municipal marketplace search home http://www.westemcity.com/Prop218June00.htm 11/4/02 � Q � � Z O � CL 0 W 0 Z W V � � N W Z_ N � � 1 2© � D LL cn ' � c c o c IV 142 � ,o 0 w2 § c=% £k7� ■2oO 2 0(D � aE=-o cc E § 2 % 3 Ln U §: -0k c > § cO 2 0 c 7 CD aa Im o (D c 0 @ E �Z3 $ � 3 k§ 2 t §: 77 W 2�/ 0 ' 0 O 2 @z a= X2D ■ � 2 vo @__ 2 c •_ E ¢ CZ ƒ E w 7� 7RCL f@C 0 x E o$� k ■ c n ®•E 0 0 0Cr(Dz 3) > I ca0o £ o � 2 2 D c - E & a § �� �� ) /0 § _ & 2 § ] E CL 0 2 , q- E O @ A 0 : 3 c U) c cz L m 2 £ U k-0 w cD C 3-j 2 0 % R/ CL � _ 0 2 0 � c � ■ � 2 m �_ 2 $ �� $ 00 © 2 (n 2 2 c m rl O &�3 © ._c0� c U .K x 3<2 2: a. M I zi a°a np". Mission Statement All Star Entertainment's goal is to satisfy customers to the best of our ability. To accomplish this goal we will only provide the best services and entertainment possible. We strive to make any occasion an unforgettable experience for the customers and their guests. ASE focuses on quality as well as price to ensure that all customers get their money's worth. ASE believes you should never settle for less. With our company and the customers ideas, there are no limits to what can be accomplished. With All Star Entertainment, the sky's the limit. Imagine it, a party the likes of which has not been seen or heard about since the last time Boston had a tea party. A party so unlike any other that this party will become the scale by which all other parties are judged. This dream soaked in opulence can be yours. "Where" you ask? Why, at All-Star Entertainment of course. At ASE we have all you need to make your vision come alive in such a way to do you proud. Whether it's Tommy's fifth birthday or your company's grand opening we have themes to match any occasion. ASE includes a-onderful selection of performers who are at your disposal. All'of All-star's entertainers are thoroughly screened as to ensure the quality of the entertainment we provide. All-Star has an extensive warehouse full of props and signs to go with just about any theme you need. Need promotions for an event? Well, All-Star has that too. From our first class glossy flyers to our custom designed billboards we've got what you need. ALL-STAR ENTERTAINMENT is the only entertainment company you'll ever need. With our talented and experienced staff, you will be making a definitive statement about the party/event you plan to host. This event will demonstrate your guru like mastery over entertaining guests, which further demonstrates you have the ability to impress and astound your guests. With such an opportunity at your fingertips what are you waiting for? Give us a call. All-Star Entertainment (909)-594-1405 Ext.211 www.A5-Entertainment.com Here is a small list of products and services we offer which will be constantly updated on our website (www.AS-Entertairnment.com) and in further press releases as well as our customer newsletter, as we provide for more events. Following this list is an order form. If you would like to order please fill this out and bring it to one of our talented salespeople who will go over the process with you. Custom glossy flyers A001 Custom paper flyers A002 Invitations A003 Formal Invitations A004 Posters A005 Newspaper ads A006 Billboards A008 Clown E001 Magician E002 Sumo suits E003 Moon Bouncers E004 Bull Riding E005 Comedian E006 Games and Prizes E007 Karaoke E008 DjBand M001 Singer M002 Mariachi M003 Orchestra M004 Serving Staff 5001 Security Guard S002 Non -Alcoholic bars 5003 Alcoholic bars 5004 Bubbles T001 Foam T002 Formal T003 Lighting T004 All-Star Entertainment Diamond Bar High School 21400 E. Pathfinder Rd. Diamond Bar, Ca 91765 Phone: (909) 594-1405 Fax: (909) 595-8301 Email: AS-Entertainment.com Customer's Order No. Name- Dept. bate Address• City, State, Zip Sold By: MDSE RTD Quantity Cash: C.O.D. Charge On Acct. Paid Out Description Price Amount 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Received By: Total Price• Agenda Na. 6.1.1 �1 MINUTES OF THE CITY COUNCIL - SPECIAL MEETING OF THE CITY OF DIAMOND BAR 11.5 0 11 NOVEMBER 12, 2002 CLOSED SESSION: 11:00 a.m. — Government Code Section 54956.9(c): Initiation of Litigation — 1 Case 1. CALL TO ORDER: Mayor Chang called the special meeting to order at 11:30 a.m. in Room CC -8 of the South Coast Air Quality Management District, 21865 E. Copley Drive, Diamond Bar, CA. PLEDGE OF ALLEGIANCE: Mayor Chang ROLL CALL: Council Members Herrera, Huff, Zirbes, Mayor Pro Tem O'Connor, Mayor Chang Also present were: Linda Lowry, City Manager; Mike Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David Liu, Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director and Lynda Burgess, City Clerk. CA/Jenkins reported that during Closed Session, Council discussed the initiation of one possible case of litigation. This is the same matter that the City Council discussed at its last meeting on November 5. Following that closed session, he reported that the Council had directed the filing of a lawsuit against the Mountains Recreation Conservation Authority pertaining to various Brown Act violations committed by that agency. That was the subject of today's Closed Session. However, no reportable action was taken by Council today in its Closed Session. 2. COUNCIL CONSIDERATION: 2.1 DISCUSSION REGARDING LEASE REVENUE BONDS — Presentation by Larry Kosmont, Kosmont Partners, and Eric Scrivens, U.S. Bancorp. Mr. Kosmont explained that, due to a recent .5% rate drop by Chairman Greenspan, D.B. could not be in a better borrowing position than it is at this time. He reminded Council that this is a dynamic marketplace and sometimes that is positive and sometimes it is negative. In this case, it is a positive effect on the market. The total amount that D.B. could afford to borrow under conservative circumstances would depend on whether the Council chose a fixed or variable rate program. He identified a lease revenue bond structure as the most appropriate transaction structure for the City. On November 5, Council authorized two things: 1) establishment of a reimbursement date for any costs related to the Community/Senior Center and 2) approval of the financing team to continue working on this matter. Today, the most important issue is to figure out how best to issue the bonds. If the City moves forward, it is important to know whether the bonds are going to be fixed or variable bonds. This would be no different from making a decision about a home mortgage. The banks and the document change depending on which rate structure is selected. The other important decision NOVEMBER 12, 2002 PAGE 2 CITY COUNCIL for the Council today is to decide how much to raise in the lease revenue bond financing. MPT/O'Connor repeated her question about the legality of financing parkland. CA/Jenkins responded that the parties to the lease transactions would be public agencies - the Redevelopment Agency, the JPFA and the City. The use would continue to be devoted to public purposes. Therefore, there would be no legal issue. There would, however, be a problem if the land were being leased for private purpose. Mr. Scrivens explained that when the team gets into doing the transaction and performing due diligence and underwriting, title reports and any other documents attached to the property would be scrutinized. CA/Jenkins stated that in addition, the finance team's legal counsel has to write an opinion that says there are no legal complications or problems associated with the transaction. Mr. Kosmont said that in looking at the City's free and clear cash flow from the general fund, his team was certain that a $15 million financing program is very, very affordable under any conservative circumstance. Prior to deciding the type of loan, Council should look at how much of a mortgage the City can afford based on its take-home pay. The annual positive cash flow for D.B. is about $2.35 million a year. Assuming an established placeholder cost of $800,000 for ongoing operation and maintenance of the Community/Senior Center, the net to D.B. would be $1.55 million. In order to plan for unforeseen expenses, the City would hold back an additional $500,000, netting $1.35 million. Based on this scenario, at today's rates, the City could borrow $15 million. He recommended that the $15 million is a very good number to use and cited the following comparison: The cost of $13 per sq. ft. to maintain his upscale one million square foot high-rise office building that has 33 on-site elevators, a 24/7 security force, eight floors of underground parking with ventilation and utility costs in downtown L.A., as compared to a $40 per sq. ft. cost for the projected operation and maintenance cost of $800,000 per year for the D.B. Community/Senior Center. Using this example, there is likely another $400,000 that could be added to the net figure for borrowing purposes. Using $15 million as an example for borrowing purposes, he compared fixed-rate and variable-rate programs (Pages 7 and 8 of the handout). He recommended that the City borrow $15,000,000 at a variable rate with a five-year cap. In response to C/Herrera, Mr. Kosmont stated that the variable rate loan could be paid off at any time with no penalty. C/Huff said that if one were comparing this loan to a home mortgage loan, you would assume pay increases over the years plus bonuses, and at this time in the market, sales are down and you could take a hit upon the sale of NOVEMBER 12, 2002 PAGE 3 CITY COUNCIL your property. Historically, interest rates are at an all time low and the probability of rates increasing is higher than the probability of rates going lower. Based on these assumptions, he believed it would be a good opportunity to go with a fixed rate. Additionally, the state's budget shortfall would, by necessity, fall on the backs of cities in some way. Revenues that D.B. currently depend on could go away. For the first seven years that D.B. was incorporated, it received higher- than -normal subventions from the state as part of the formula for newly incorporated cities. Then Assembly Member Gary Miller was successful in getting the subventions extended to 10 years. D.B. counted on receiving about a million dollars per year ($600,000 in gas tax and $300,000 or so in other funds.) He wondered how that would affect this program. It is difficult to compare apples to apples because the amounts could change at some point during this loan period. Because of these factors, he was uneasy about moving forward with the loan program in spite of the fact that loan proceeds could be used for economic development purposes that would ultimately result in additional income to the City. Mr. Kosmont repeated his conservative assumptions. He understood C/Huff's point about preferring the fixed-rate program. He was comfortable that a variable rate would allow the City to reduce the cost of borrowing and maintain flexibility without paying for the flexibility up front. His team had enough ongoing experience with variables overtime to be comfortable that even if the interest rate goes up, the cap puts a limit on the rate that is known up front. He pointed out that a variable rate program could include a swap feature at a one-time cost so that the loan could be converted to a fixed rate loan at any time. C/Zirbes agreed with C/Huff's comments regarding a fixed rate. He also agreed with Mr. Kosmont on the five-year call period. The City has the money to build the Community/Senior Center but is using its reserves to do so. In taking advantage of this program, it frees up money to do economic development. What this Counsel does not know is whether any of the properties coming into play on their own would need any assistance from the City. For that reason, he liked the idea of getting out of the program in five years. Also, the possibility of 10% interest rates on money could be a possibility within 10 to 12 years. At that point, if the City sat on its money, the interest would make the payment on the loan. He was more focused on the payment than the total loan amount. He felt that he would be more comfortable with the payment on a $10 million fixed-rate note over 30 years as a method of providing more security for the community. Not knowing how state budget cuts would affect D.B. lends to uncertainty. Mr. Kosmont said that a fixed-rate payment with a five-year call on a $10 million note would be $680,000. C/Zirbes thought it would be a lot easier to contemplate a $680,000 payment than a $1 million payment. NOVEMBER 12, 2002 PAGE 4 CITY COUNCIL C/Herrera liked the variable rate program with the five-year cap because the state is chipping away at the money passed along to the City and the City could get out of the loan after five years. C/Zirbes responded that if the City tied up its capital in economic development, it would then have to come up with the money to pay off the loan at the end of five years. C/Herrera thought the whole idea of borrowing was for the City to keep its reserves and wisely leverage the borrowed money. C/Huff said that in the event the City wanted to continue with the loan beyond the five-year cap period, the variable rate at that point could be higher than the fixed rate. C/Zirbes pointed out that the benefit and comfort to having a fixed rate loan was the dependability of a set monthly payment. Once that decision is made, it is up to Council to determine what amount would be comfortable for the City to remove from its general fund reserves. C/Huff said that if the City used the money to invest in income producing economic development, it would know its monthly fixed cost payment with a fixed-rate loan. The City has to balance the budget every year. It does not have the luxury of balancing the budget over a 5 or 10 -year period. C/Zirbes said the fixed-rate loan makes a lot more sense than the variable- rate loan. The only problem with the fixed-rate loan is that there is more up- front cost built in. Mr. Kosmont said it is the perfect time to opt for the fixed-rate loan. And there is a great deal of built-in comfort with the fixed-rate loan. C/Zirbes said that if the City took the 30 -year fixed with a five year call and a payment of $680,000, invested the $10 million at 2.5%, that's $250,000 in interest back to the City. Assuming inflation kicks in and interest rates increase at a significant rate and at that point the City could get 10% on its money or $1 million. The City could use that money to meet the $680,000 and pocket $320,000. C/Herrera thought the same scenario would work if the City borrowed $15 million instead of $10 million. She was concerned that the $10 million would not be enough to accomplish potential projects involving economic development. C/Zirbes pointed out that there has been a significant amount of inactivity on projects that Mr. Kosmont studied just a few months ago. Now all of those developers are interest in moving forward because of the low cost of money. Development is profit generated and it costs money to do the projects. NOVEMBER 12, 2002 PAGE 5 CITY COUNCIL Because the cost of money is so cheap at this time, the City may not need to participate in economic development. His primary concern is the City's ability to leverage the money and meet the payback over time in light of shrinking revenues. C/Herrera said that in the event of C/Zirbes' scenario, that would be the time to pay off the loan. C/Zirbes explained that because money is so cheap, the City could afford to borrow $10 million and plan to pay it back over 30 years. Even if the $10 million was never invested, it may end up costing virtually nothing to borrow the money. MPT/O'Connor liked the 5 -year variable. C/Herrera said she also liked the 5 -year variable. M/Chang said there is no certainty in the market. The City is looking toward the future of a significant project, the Community/Senior Center and ongoing operating and maintenance costs of $800,000 per year. Because of this project, the City needs a tool for economic development. The variable rate loan would save the City $1.5 million over a 10 -yr. period. Ordinarily, he would be conservative and select a fixed-rate program. However, the current market offers a rare opportunity which the City could tap into to take advantage of a significant dollar saving. He felt the 10 -year variable rate program with a 10 -year cap offered the City a sufficient amount of security. C/Zirbes pointed out that M/Chang's scenario would fix the cap for 10 years. A fixed-rate loan would fix the currently low rate for the entire 30 -year period and with the uncertainty of what the economic position would be in 10 years, in his opinion, it would be safer for the City to go with the low 30 -year fixed rate. Mr. Kosmont encouraged the Council not to box itself in by assuming that there was no long-term market for economic development. Council might want to focus on filling all of the best of its arguments by locking in a low rate on the maximum loan amount. C/Zirbes said he could go to $12.5 million on a fixed-rate program. In response to C/Huff, Mr. Kosmont explained that the payment would be at about $850,000, depending on the rate at which the loan could be locked. C/Huff and C/Zirbes said that if the Council approved a fixed-rate instrument, they would compromise at $12.5 million. C/Huff was still concerned that the City might not be accurately reflecting its 10 -year state subventions. MPT/O'Connor asked for staff's recommendation NOVEMBER 12, 2002 PAGE 6 CITY COUNCIL CM/Lowry explained why she preferred a fixed-rate loan of $10 million FD/Magnuson agreed with the City Manager. C/Herrera wanted to know the point of limiting the loan amount to cover only the cost of the Community/Senior Center and be locked in for 30 years that would leave no money for economic development. C/Zirbes explained that a $12.5 million loan would give the City $12.5 million for economic development because the general fund money would remain in the general fund and not be used to build the Community/Senior Center. That money could be tapped for other investment opportunities or for economic development. C/Huff pointed out that the by borrowing, the City would have the money to use in turnover projects such as land purchase. If general fund monies were used to fund the Community/Senior Center, the City would not have a nest egg with which to participate in economic development. Borrowing preserves the City's options. In response to M/Chang, Mr. Kosmont explained that this is a loan of the entire amount and not a line of credit to borrow against. M/Chang felt that $15 million was not too much of a stretch for the City. He would, however, be okay with $12.5 million as a more conservative approach. C/Zirbes felt that even at a lesser amount of $10 million, the City would have more financial opportunities/tools available. $10 million is a comfortable amount to pay off without squeezing the budget. $12.5 or $15 million may stretch the budget, depending on what occurs in the future. C/Zirbes pointed out that the consultant, City Manager and Finance Director preferred the fixed-rate options. C/Huff stated that the City has an opportunity to fix the loan for 30 years at a rate that may look higher than the variable, but in reality, it is an extremely low rate. Five or ten years down the road, the money could remain in an interest bearing account. The City would never be able to get that kind of low rate with a variable because the rate will increase over time. M/Chang said that a 10 -yr. cap on a variable-rate loan would save the City $1.5 million. At the end of 10 years, the City could buy another cap. C/Zirbes said the next cap could be at 8.5 or 10%. And with the higher rate of interest that the City would then have to pay, the payment would be much higher. He said that the City also has the option not to borrow any money at all and just pay for the Community/Senior Center and Mr. Kosmont's team. NOVEMBER 12, 2002 PAGE 7 CITY COUNCIL C/Herrera thought the Council had decided on a variable-rate loan because three Council Members favored variables. MPT/O'Connor said she did not hear the consultants recommend a fixed-rate loan. Mr. Kosmont said that based upon the marketplace, he believed the City could hedge their bet and be reasonably secure and do the best with a variable. However, when Council Members are making investments in the community and use monies for entrepreneurial activities — economic development — he would not like to see Council move forward until there is a 5-0 view on how they want to finance these investments. As a professional, he would lean toward the variable. He believed, however, that the fixed-rate loan would do everything the City would need to do. This issue will be insignificant due to the fact that the City leveraged its cash in the smartest way possible. Council would not sacrifice much at all to go with a fixed rate in this wonderful environment. Let the finance committee shop that with the flexibility of a five-year call. Additionally, If the City is going to take advantage of this interest rate economy, then inch up a little bit and use the low cost money to endeavor the economic development. That's why he would lean more toward the $12.5 million than the $10 million. In response to C/Huff, CM/Lowry said that other city managers who have been through long-term use of community funds felt that a conservative approach was an easier sell. C/Zirbes stated that he is always conservative and if Council is going to put the City in debt, he would like to do it in as conservative manner as possible and to be able to know 5, 10 and 15 years from now that that's the payment. It's a comfortable payment today and it would be more than a comfortable payment 15 years from now. Initially, variables are attractive but invariably those rates will spike. C/Zirbes moved, C/Huff seconded, to approve a $12.5 million fixed-rate loan with a five-year call period. AYES: COUNCIL MEMBERS - Huff, Zirbes NOES: COUNCIL MEMBERS - Herrera, M/Chang ABSTAIN: COUNCIL MEMBERS - MPT/O'Connor ABSENT: COUNCIL MEMBERS - None Motion failed. C/Herrera moved, M/Chang seconded, to approve a $12.5 million variable- rate loan with a 10 -year cap. NOVEMBER 12, 2002 PAGE 8 CITY COUNCIL MPT/O'Connor asked Mr. Kosmont what he felt the rate might be in five years, based on the market. Mr. Kosmont said that based on history, chances are the interest rates will go up and they could go up north of 5%. There is no reason to believe they would not. C/Zirbes said that assuming five years from now, a variable could be purchased at 8% --what would the remaining principal be on the $12.5 million loan. Mr. Kosmont estimated that at the end of five years, there would be about $11.2 million of balance to refinance. Mr. Scrivens said that the payment on the $11.2 million at 7% fixed would be $986,000. for the remaining 25 years. Mr. Kosmont said that Council would be way ahead if the interest rates stayed low and wanted to buy out the loan early. If Council wants full term staying power, a locked in low rate would be the answer. The real win for the City is collaborating on a financial investment that moves the City to make the right investments through economic development. In response to MPT/O'Connor, Mr. Kosmont explained that on the day the City buys, the interest rate is that rate for the life of the loan. The five-year cap insures that at the end of the first five-year period, the City could pay off the loan without penalty/premium. MPT/O'Connor agreed it would be good if all five Council Members could agree. She said she was flexible to go either way. C/Zirbes again stated he was still looking at taking the City from a cash reserve and debt free status to encumbering the City with a multi-million dollar loan and wouldn't you like to know exactly what the payments are going to be by taking a very conservative approach to this. Five percent is amazing money. We might be able to buy it cheaper, but there is a risk at doing so. For instance, if eight years from now prime is 12% and variables are at 14%. That interest rate would put a burden on the City. At this point in history, money is available for less than half that price. C/Herrera felt that the Council could get the same certainty for the community with a 5 or 10 year capped variable. Further, she believed that residents would not want the City to be making payments over a 30 -year period of time. Mr. Kosmont explained to C/Herrera that if the loan was split between two loan programs — one fixed, one variable — that the cost would virtually double. NOVEMBER 12, 2002 PAGE 9 CITY COUNCIL M/Chang agreed with C/Herrera that the members of the community would not want to drag the loan out for 30 years. Therefore, it would be better to save as much cost as possible and go with the variable with a 10 -year cap. Mr. Kosmont pointed out that the City could protect itself internally with a Council policy action against variable rate increases by saying it wanted to have a sinking fund to allocate the resources that would get the City back to a fixed-rate tradeoff status. C/Herrera said it could be pointed out that all five Council Members want the best investment for the City. It is just a matter of how that end goal is achieved. She explained that she wants to pay the loan off in 10 years and the money will have been used to benefit the City. C/Huff said that to C/Zirbes' point, at the end of 10 years, there would be no need to pay off the loan if the money is paying its own way generating revenue. With a variable rate, the City's costs are not fixed. With a fixed-rate loan, the costs are fixed so that when interest rates go up, the City has an increase in revenue while the actual cost of the money has stayed at the low rate. C/Zirbes said that in ten years with rates possible at 8%, the City could leave that money in savings and earn 10% and have an income stream for the City. The City would still have the option of paying off the loan; however, if the City decided to hold on to the money, it would be paying at the higher rate with a variable program. Mr. Kosmont heard the Council Members disagreeing on whether this was a long or short-term commitment. Economic development activity is a long- term activity. One advantage locking in a fixed rate and having fixed long- term financing would give the City the opportunity to continue phased developments over a longer period of time. If this discussion is about long- term versus short-term, he would lean toward long-term because he believed economic development was a long-term game. M/Chang said that when interest rates go up, income goes up. The City should use this money to create an income stream so that it would no longer be necessary to use borrowed funds. He would prefer to save the loan costs up front and take the risk. MPT/O'Connor called for the question. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Herrera, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - Huff, Zirbes ABSENT: COUNCIL MEMBERS - None NOVEMBER 12, 2002 PAGE 10 CITY COUNCIL MPT/O'Connor exited the meeting at 1:50 p.m. C/Herrera exited the meeting at 2:00 p.m. 2.2 Community/Senior Center Change Order Options. C/Zirbes felt that the building should be funded as proposed. DCM/Doyle said that if Council wanted to stay with its original design specification, staff would go through the changes and make changes that would not be material to the building and undetectable. C/Zirbes was okay with Change Items 2, 4, 9, 11, 12, 13 and 15. The items that would not significantly change the quality, appearance or attributes of the building, he could agree to. In his opinion, items that affect the building should stay in. Council concurred to the following: Item 1 - no change Item 2 - change Item 3 - change Item 4 - change Item 5 — no change Item 6 — option of architect Item 7 — change Item 8 — change Item 9 — change Item 10 —change Item 11 —change Item 12 — option of architect Item 13 — option of architect Item 14 —change Item 15 — no change Council authorized DCM/Doyle to use his judgement about changing out light fixtures. DCM/Doyle said he would not recommend changes 16 through 20. Council concurred. ADJOURNED TO CLOSED SESSION: 2:20 p.m. Government Code Section 54957: Public Employee Performance Evaluation: City Manager NOVEMBER 12, 2002 PAGE 11 CITY COUNCIL RECONVENED REGULAR MEETING M/Chang reconvened the Regular Meeting at 2:35 p.m. 10. ADJOURNMENT: There being no further business to conduct, M/Chang adjourned the Special meeting at 2:35 p.m. LYNDA BURGESS, City Clerk ATTEST: WEN CHANG, Mayor MINUTES OF THE CITY COUNCIL Agenda No. 6.1.2 REGULAR MEETING OF THE CITY OF DIAMOND BAR DECEMBER 17, 2002 STUDY SESSION: Canceled. CLOSED SESSION: Moved to end of the Agenda CALL TO ORDER: Mayor Herrera called the meeting to order at 6:30 p.m. in the South Coast Air Quality Management District/Government Center Auditorium, 21865 E. Copley Drive, Diamond Bar, CA. PLEDGE OF ALLEGIANCE: Council Member Chang led the Pledge of Allegiance. INVOCATION: Pastor Bob Stebe, Northminster Presbyterian Church, gave the invocation. ROLL CALL: Council Members Chang, O'Connor, Zirbes, Mayor Pro Tem Huff, Mayor Herrera. APPROVAL OF AGENDA: CM/Lowry requested that Consent Calendar Item 6.1.1 be continued to January 7, 2003, that Consent Calendar Item 6.7 be continued to a future agenda, and that the Closed Session be moved from the beginning of the City Council meeting to the end of the meeting. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 PROCLAIMED DECEMBER 2002 AS ORGAN DONOR MONTH. 1.2 PROCLAIMED THIS HOLIDAY SEASON AS "BUCKLE UP FOR LIFE CHALLENGE" — accepted by Diamond Bar/Walnut Sheriff's Deputy Diane Dodd. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: At the request of CM/Lowry, CSD/Rose advised Council that the December 19, 2002 community meeting to be held at the Hills Club would provide residents an opportunity to present their input on staff's proposed median conceptual designs for the City's beautification program. Conceptual design plans will be on display in Conference Room A in the days prior to the meeting. Staff sent approximately 600 notices to residents living within a quarter mile of each of the four proposed improvement areas. The goal of the meeting is to obtain consensus on the designs from residents living adjacent to the project areas. CM/Lowry stated that once the design is established, installation would take place in the current fiscal year as a result of current budget allocations. 3. PUBLIC COMMENTS: Martha Bruske thanked C/O'Connor for attempting to answer her many questions regarding the City's election and other concerns during her tenure as Mayor Pro Tem. She also thanked C/Zirbes for his continuing work toward neighborhood improvement. DECEMBER 17, 2002 PAGE 2 CITY COUNCIL Rocio Figueroa, 750 Panhandle Dr., spoke about the problem of underground water seepage at her home and other homes in her neighborhood. She first noticed the problem in June 2001 and contacted the Walnut Water Valley District. The Water District explained that the problem in her area was due to natural water seepage and not a leak in the water system. In January 2002, she contacted the City. It is now a year later and 83 telephone calls have been logged to the City. In addition, five meetings with City representatives and discussions with 12 staff members have occurred. The area is no better off than it was when she first approached the City. The small wet area in her yard has escalated to complete saturation. She is concerned that the hill behind her home might be undermined and that mold and mosquito infestation will ensue. Walnut Valley Water District informed her that this problem is likely a result of diverting an underground river. She believed that the condition occurred as a result of the Pulte Homes project. The weather has been too dry for her neighborhood to be experiencing such a problem. She asked the City Council to address the geo- technical problems currently affecting the four homes in her neighborhood. Jean Vander Ploeg, 744 Panhandle Dr., spoke about the same seepage problem. She has lived in her home since 1975 and never experienced water problems prior to this occurrence. There is so much underground water that it flows down the sides of her driveway onto the sidewalk. During the last two months her yard has been so saturated with water that it runs off of the property onto the sidewalk and into the street constantly. The driveway and sidewalk are slippery and present a safety hazard. She believed the seepage began when the Pulte Homes were close to completion. Because of the excessively dry weather, she felt that this phenomenon could not be a result of bad weather. She asked Council to help resolve this issue. Roy Paige, 732 Panhandle Dr., has lived in the area for about six years. His children and his neighbor's children used to be able to use his back yard for play. The kids can no longer play in the back yard due to saturation. He and his neighbor have spent a considerable number of hours trying to create a natural drain for runoff. They met with staff in May 2002 to discuss the matter and have not yet received a response. Mr. Huls visited the site and commented that because of the water runoff, there is a collection of fungus and mold. Mr. Paige said that when watering operations ceased for a day at the Pulte Homes location, the problem in his area subsided. He is very concerned about the safety hazard created by stagnant water. The residents have done all they can to resolve this issue and now ask for the Council's help. Juvencio Figueroa, 750 Panhandle, said that the excessive amount of water in his neighborhood has created a health issue. In addition, he lost two trees, a plum and an apricot. There are three large oak trees in his backyard and they are afflicted with root rot. If one of the trees topples, it could cause significant damage. He and his neighbors have a large investment in their homes and this problem is rendering their properties valueless. The water is undermining his foundation and is creeping up the stucco on the side of his house. He said that DECEMBER 17, 2002 PAGE 3 CITY COUNCIL the City suggested he dig a 6' x 2' trench across his back yard. However, that solution would likely cure his problem and create a problem for his neighbor. Lisa Burnham, 756 Panhandle Dr., said that she and her family began experiencing this water problem about a year ago when their back yard remained soggy. With rain, this problem gets worse. She cannot let her five children play in the back yard — it is always muddy. About a month ago, she noticed the patio was damp and never dried out. She was concerned about the stability of her house and especially the house on the hillside behind her property. The problem is getting worse and she is concerned for the safety of her children. 4. RESPONSE TO PUBLIC COMMENT: CM/Lowry responded to the residents living on Panhandle Dr. that as a result of several interviews and inspections, staff believed that this was a private matter. To the extent that speakers may be describing a larger problem between a developer and private property owners attempting to establish the existence of a public nuisance, staff might be justified in using public funds to test the area to determine the cause of the water seepage. It is difficult for the City to become involved in these types of potential liability issues involving private property owners. Additionally, staff was unaware that large amounts of water were flowing into the storm drain system as a result of this phenomenon. Upon further review, staff may be able to determine the existence of a public nuisance due to the number of residences and residents involved. In response to M/Herrera, CA/Jenkins explained that it would be up to a Court to determine responsibility. All that the City could do would be to determine whether the condition was sufficiently widespread to be termed a public rather than a private nuisance. MPT/Huff felt that if appropriate, staff should investigate the matter sufficiently to propose a plan so that the Council could discuss the subject and make an informed determination. Council concurred and M/Herrera directed staff to bring the matter back for Council consideration on January 7, 2003. 5. SCHEDULE OF FUTURE EVENTS: 5.1 HOLIDAY RIDE — November 29, 2002 through January 2, 2003 — Free to all D.B. residents 18 years of age and older (children under 18 must be accompanied by an adult). Please call 1-800-578-6555 for pickup. 5.2 PARKS AND RECREATION COMMISSION —December 19,2002— 7:00 p.m., SCAQMD/Government Center Hearing Board Room, 21865 E. Copley Dr.. Meeting adjourned due to anticipated lack of quorum. 5.3 COMMUNITY FOUNDATION MEETING — December 19, 2002 — 7:00 p.m., SCAQMD/Government Center Room CC -8, 21865 E. Copley Dr. DECEMBER 17, 2002 PAGE 4 CITY COUNCIL 5.4 NEIGHBORHOOD MEETING REGARDING MEDIAN BEAUTIFICATION — December 19, 2002 — 7:00 p.m., The Hills Club, 1673 Maple Hill Rd. 5.5 CHRISTMAS HOLIDAY — Tuesday, December 24 and Wednesday, December 25, 2002, City offices closed in observance of the Christmas Holiday. Offices reopen Thursday, December 26, 2002. City Offices closed Wednesday, January 1, 2003 in observance of New Year's Day. Offices reopen Thursday, January 2, 2003. 5.6 PLANNING COMMISSION — December 24, 2002, 7.00 p.m., SCAQMD/Government Center Auditorium, 21865 E. Copley Dr. Meeting canceled due to anticipated lack of quorum. 5.7 CITY -SPONSORED ELECTRONIC WASTE PICKUP — December 26, 2002 through January 17, 2003 — Free removal of TVs, VCRs Monitors, CD Players, Telephones, Radios, etc. Call 1-800-449-7587 to arrange for pickup. 5.8 CHRISTMAS TREE RECYCLING PROGRAM — December 26, 2002 through January 10, 2003. Place trees at curbside on regular trash pickup day for disposal. 5.9 CITY COUNCIL MEETING — January 7, 2003 — 6:30 p.m., SCAQMDIGovernment Center Auditorium, 21865 E. Copley Dr. 5.10 COMMUNITY FOUNDATION "SILENT AUCTION OF OLD RESIDENTIAL STREET SIGNS" — Saturday, January 11, 2003 — 1:00 p.m. to 4:00 p.m., Deane Homes Swim Club, 1010 Overlook Ridge Dr. 5.11 LIBRARY BOND ACT COMMITTEE MEETING — January 9, 2003 — 7:00 p.m., Conference Room GB, SCAQMDIGovernment Center Building, 21865 E. Copley Dr. 6. CONSENT CALENDAR: C/Zirbes moved, C/Chang seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Chang, O'Connor, Zirbes, MPT/Huff, M/Herrera. NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 6.1 APPROVED CITY COUNCIL MINUTES: 6.1.1 Special Meeting of November 12, 2002 — continued to January 7, 2003. 6.1.2 Study Session of November 19, 2002 — As submitted. DECEMBER 17, 2002 PAGE 5 CITY COUNCIL 6.1.3 Regular Meeting of November 19, 2002 — As corrected. 6.1.4 Study Session of December 3, 2002 — As submitted. 6.1.5 Regular Meeting of December 3, 2002 — As corrected. 6.2 RECEIVED AND FILED PLANNING COMMISSION MINUTES — Regular Meeting of November 12, 2002. 6.3 APPROVED WARRANT REGISTERS — dated November 27, December 5 and December 12, 2002 totaling $884,586.03. 6.4 REVIEWED AND APPROVED TREASURER'S STATEMENT — month of October 2002. 6.5 APPROVED REPROGRAMMING OF $75,000 OF FY 2002-2003 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR THE HOME IMPROVEMENT PROGRAM. 6.6 APPROVED AMENDMENT NO. 5 TO A PROFESSIONAL SERVICES AGREEMENT WITH LDM ASSOCIATES IN THE AMOUNT OF $65,000 FOR "AS -NEEDED" PLANNING SERVICES ($25,000) AND HOME IMPROVEMENT PROGRAM ADMINISTRATIVE SUPPORT SERVICES ($40,000). 6.7 NOTICE OF COMPLETION FOR THE DIAMOND BAR COMMUNITY/SENIOR CENTER GRADING PROJECT — Continued to January 7, 2003. 6.8 ADOPTED RESOLUTION NO. 2002.80: SUPPORTING ASSEMBLY CONCURRENT RESOLUTION (ACR) NO. 2 DEDICATING A PORTION OF STATE HIGHWAY 210 AS WILLIAM H. LANCASTER MEMORIAL FREEWAY. 6.9 ADOPTED RESOLUTION NO. 2002-81: APPROVING PLANS AND SPECIFICATIONS FOR LEFT TURN SIGNAL IMPROVEMENT PROJECT AT PATHFINDER ROAD/FERN HOLLOW DRIVE AND PATHFINDER ROAD/EVERGREEN SPRINGS DRIVE AND AUTHORIZING AND DIRECTED THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS. 6.10 AWARDED PROFESSIONAL TRAFFIC ENGINEERING SERVICES CONTRACT FOR CITYWIDE TRAFFIC SIGNAL TIMING PLAN TO ADVANTEC CONSULTING ENGINEERS IN THE AMOUNT OF $97,145 PLUS A CONTINGENCY OF $7,500, FOR A TOTAL AUTHORIZATION OF $104,645. DECEMBER 17, 2002 PAGE 6 CITY COUNCIL 7 FIN PUBLIC HEARINGS: 7.1 RESOLUTION NO. 2002-82 APPROVING THE CITY'S COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR FISCAL YEAR 2003- 2004 — presentation by DCM/DeStefano. M/Herrera opened the Public Hearing. Alison Meyers, D.B./Walnut YMCA explained the after-school childcare and day camp programs and detailed community participation. She asked for continued financial support from the Council. Wanda Slattery, Services Center for independent Living (serving all disabilities and all ages) explained the services provided by the Center and asked for Council's financial support. There being no further testimony offered, M/Herrera closed the Public Hearing. C/O'Connor asked if the 10% ($38,000) kept by the City would be spent entirely on Program Administration expenses. DCM/DeStefano responded that the City is allowed to spend and typically takes the maximum 10%. Those funds are used to pay a small percentage of two employees' salaries. Additionally, the funds are used for consultant services on a pay-as-you-go basis to verify government regulation compliance and use of funds. Depending on the level of activity, all of the funds are not necessarily used each year. C/Zirbes moved, MPT/Huff seconded, to adopt Resolution No. 2002-82 approving the City's Community Development Block Grant Program for Fiscal Year 2003-2004. Motion carried unanimously. COUNCIL CONSIDERATION: 8.1 COUNCIL SUBCOMMITTEE APPOINTMENTS. M/Herrera tendered the following appointments: ORGANIZATION DELEGATE ALTERNATE California Contract Cities Association California Joint Powers insurance Authority CLOUT Foothill Transit Board Four -Corners Transit Policy Greater Los Angeles County Vector Control Lanterman Community Advisory Committee League of California Cities, Los Angeles Div O'Connor Chang Chang O'Connor Zirbes O'Connor* Huff Zirbes Huff Chang Dexter MacBride (4 -year term) Herrera Huff Herrera Chang DECEMBER 17, 2002 PAGE 7 CITY COUNCIL Los Angeles County Sanitation District 21 Herrera Los Angeles County City Selection Committee Herrera San Gabriel Valley Council of Governments Huff San Gabriel Valley Economic Partnership Chang Southern California Assn. of Gov. (SCAG) Herrera Tres Hermanos Conservancy Authority Huff/Herrera Wildlife Corridor Conservation Authority O'Connor Wildlife Corridor Conservation Authority Chang Advisory Committee Dexter MacBride STANDING COMMITTEES DELEGATES O'Connor Huff Herrera Staff Member Chang Zirbes Herrera Finance Herrera Huff Community Coordinating Huff O'Connor Diamond Bar Community Foundation O'Connor Neighborhood Improvement Zirbes Chang AD HOC COMMITTEES DELEGATES City Council Goals/City Manager Evaluation City On -Line Technical Economic Development Industry East Development Advisory Lanterman Monitoring Legislative Neighborhood Improvement Sphere of Influence/Annexation Pomona Unified School District/City Walnut Valley Unified School District/City Herrera Huff Huff O'Connor Herrera Zirbes O'Connor Huff Herrera Huff Herrera Huff Zirbes Chang Herrera Chang Chang O'Connor Herrera Huff CITY COUNCIL LIAISON DELEGATES Chamber of Commerce City Anniversary Senior Citizen Zirbes Chang O'Connor Zirbes Herrera Huff *CIO'Connor stated she would not be able to serve on the CLOUT committee due to a scheduling conflict. 8.2 ADOPTED RESOLUTION NO. 2002-83: CONFIRMING APPOINTMENT OF SPECIFIC REPRESENTATIVES TO THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS. C/Zirbes moved, MPT/Huff seconded, to adopt Resolution No. 2002-83 confirming appointment of MPT/Huff as delegate and M/Herrera as alternate. Motion carried unanimously. RECESS TO PUBLIC FINANCING AUTHORITY: M/Herrera recessed the City Council meeting at 7:55 p.m. to the Public Financing Authority meeting. RECONVENE: M/Herrera reconvened the City Council meeting at 7:57 p.m. DECEMBER 17, 2002 PAGE 8 CITY COUNCIL 9. COUNCIL SUBCOMMITTEE REPORTSICOUNCIL MEMBER COMMENTS: C/O'Connor said she had a conflict with the CLOUT subcommittee meeting time and would not be able to serve. She wished everyone a happy holiday season. C/Zirbes acknowledged that it had been a very busy year for the Council and much had been accomplished. He looked forward to a very proactive and productive 2003. He was encouraged about the approval of Consent Calendar Item 6.10, the synchronization of the City's traffic signals, and Consent Calendar Item 6.9, approval of plans for improving the left turn signals on Pathfinder near D.B.H.S. He wished everyone a happy holiday season. It is an honor for him to represent the City as a Council Member. C/Chang thanked staff and residents for their help, participation in and support of the very successful Winter Fest event. Last weekend, he joined with the Chinese American Association in visiting many of the nursing homes and providing boxes of baked goods, clothing, toys and books. He acknowledged the great care provided for abused children. He encouraged people to seek counseling for drug and alcohol related problems. He wished everyone a Merry Christmas and a happy holiday. MPT/Huff reported that most Council Members attended the D.B. Senior holiday celebration luncheon. He, ClZirbes and staff members entertained third graders from Castle Rock Elementary School on a tour of City Hall. He attended the Chamber Mixer at the Bistro d'Orient. He wished the restaurant success in their endeavor. He and his wife joined delegates from Walnut and their Sister City for dinner. He spoke with a congressman who was born and raised in D.B.'s Sister City. He felt it would be good for D.B. to get back in touch with its Sister City. He encouraged everyone to take a deep breath and be thankful for family and abundance during this special time of the year, He wished everyone a happy New Year. M/Herrera said that a resident who watched the December 3, 2002 City Council meeting contacted her and rebutted a resident who spoke during public comments. He said he felt that, as homeowners, they had a responsibility to tell visiting relatives and friends that they could not park on the street during street sweeping hours. The speaker also commented about the unsightly aesthetics of no sidewalks at the property located on D.B. Blvd. and Sunset Crossing Rd. near the freeway off -ramp and the caller wanted to know if sidewalks could be placed in the area. DCM/DeStefano responded to M/Herrera that staff looked at the area for inclusion in the 2003-2004 CDBG program year and found that when compared to the Golden Springs Dr, project, the number of pedestrians was far less. Due to lack of funds, Council approved the Golden Springs Dr, project only. However, staff is looking at the possibility of funding the project for the D.B. Blvd. and Sunset Crossing Rd. area with current year monies. DECEMBER 17, 2002 PAGE 9 CITY COUNCIL M/Herrera said that in addition to the resident's who attend the Council meetings and step forward to make their public comments, there are a significant number of residents who watch the broadcast and rebroadcast of the meetings in order to stay abreast of the Council's business. She wished everyone a happy and safe holiday and New Year. RECESS TO CLOSED SESSION: MlHerrera recessed the City Council meeting at 8:14 p.m. to Closed Session and opened the matter for Public Comment. There was no public comment offered. Conference with Legal Counsel — Existing Litigation — Government Code Section 54956.9(a): (1 Case) Los Angeles County Superior Court, Case No. BS079642, City of Diamond Bar, et al V. Mountains Recreation Conservation Authority. (Based on advice from the City Attorney, the City Council determined that receipt of advice from legal counsel regarding this matter of pending litigation in open session would prejudice the position of the City in the litigation. ADJOURNED CLOSED SESSION: M/Herrera adjourned the Closed Session at 8:25 p.m. back to the City Council meeting. CM/Lowry announced that no reportable action was taken in Closed Session. 10. ADJOURNMENT: There being no further business to conduct, M/Herrera adjourned the City Council meeting at 8:26 p.m. ATTEST: CAROL HERRERA, MAYOR LYNDA BURGESS, CITY CLERK Agenda No. 6.2 MINUTES OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE PLANNING COMMISSION NOVEMBER 26, 2002 CALL TO ORDER: Chairman Ruzicka called the meeting to order at 7:00 p.m. in the South Coast Air Quality ManagementfGovemment Center Auditorium, 21865 East Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Vice Chairman Tye led the pledge of allegiance. 1. 2. 3. 4. 5. 6. ROLL CALL: Present: Chairman Joe Ruzicka, Vice Chairman Steve Tye, and Commissioners Steve Nelson, Dan Nolan, and Jack Tanaka. Also Present: James DeStefano, Deputy City Manager, Ann Lungu, Associate Planner, and Stella Marquez, Administrative Assistant MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None Offered. APPROVAL OF AGENDA: As presented. CONSENT CALENDAR: 4.1 Minutes of Regular Meeting of November 12, 2002. C/Tanaka moved, C/Nelson seconded, to approve the Regular Meeting minutes of November 12, 2002, as presented. Without objection, the motion was so ordered. OLD BUSINESS: None NEW BUSINESS: None 7. PUBLIC HEARING (S): 7.1 Development Review No. 2002-03 (pursuant to Code Sections 22.48.020.A.) is a request to construct a two-story office building of approximately 25,000 square feet on a vacant lot within Gateway Corporate Center. (Continued from October 22, 2002) NOVEMBER 26, 2002 Page 2 PROJECT ADDRESS: PROPERTY OWNER: APPLICANT: PLANNING COMMISSION 21671 E. Gateway Center Drive Diamond Bar, CA 91765 Acbar Omar 222 N. Sunset Avenue West Covina, CA 91790 Southwest Design 7201 Haven Avenue, Suite E-309 Alta Loma, CA 91701 DCM/DeStefano reported that the applicant has once again requested a continuance and staff concurs. Staff recommends that the Planning Commission continue the public hearing for this project to December 10, 2002, in order to give the applicant time to submit the traffic impact analysis report and geotechnical report for the City's review and approval. VC/Tye moved, C/NoIan seconded, to continue Development Review No. 2002-03 to December 10, 2002. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: 8. PUBLIC HEARING(S): VC/Tye, Nolan, Nelson, Tanaka, Chair/Ruzicka None None 8.1 Development Review No. 2002-30/Minor Conditional Use Permit No 2002-15 (pursuant to Code Sections 22.48,020, 22.56, and 22.68) is a request to remodel and add approximately 842 square feet to an existing 1,690 square feet legal non- conforming single family residence with two car garage. Additionally, the applicant requests approval of a Minor Conditional Use Permit to allow for the continuation of a legal nonconforming 7'4" side yard setback distance. PROJECT ADDRESS: 21216 Cold Spring Lane (Lot 3, Tract 25985) Diamond Bar, CA 91765 PROPERTY OWNER: Hone -Man Le 21216 Cold Spring Lane Diamond Bar, CA 91765 NOVEMBER 26, 2002 Page 3 PLANNING COMMISSION a 10. APPLICANT: Bao L. Nguyen 21216 Cold Spring Lane Diamond Bar, CA 91765 AssocP/Lungu presented staff's report. Staff recommends Planning Commission approval of Development Review No. 2002-30 and Minor Conditional Use Permit No. 2002-15, Findings of Fact, and conditions of approval as listed within the resolution. Bao Nguyen said he read staff's report and concurs with the conditions of approval. Chair/Ruzicka opened the public hearing. There being no one who wished to speak on this matter, Chair/Ruzicka closed the public hearing. C/Nelson moved, C/Nolan seconded, to approve Development Review No. 2002-30 and Minor Conditional Use Permit No. 2002-15, Findings of Fact, and conditions of approval as listed within the resolution. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: Nelson, Nolan, Tanaka, VC/Tye, Chair/Ruzicka None None PLANNING COMMISSION COMMENTS: Chair/Ruzicka wished everyone a Happy Thanksgiving. INFORMATIONAL ITEMS: DCM/DeStefano asked if the Planning Commissioners would like to have a joint meeting with the City Council to discuss matters of interest. If so, staff would begin working toward a specific date and time early next year. Chair/Ruzicka asked that this matter be addressed again during the December 10 meeting to see if there is interest. DCM/DeStefano reported that last Thursday evening Al Ariz and the Walnut Valley Trailer Park developers held a neighborhood meeting. The team of engineers and developers were adequately represented. Approximately 24 community members including Louis Marcellin, owner of the Walnut Valley Trailer Park were present. Questions and concems from the residents included traffic, noise, light and visual intrusion, delivery trucks, type of clientele the hotel seeks, length of stay, prices, etc. Some residents were concerned about development in general and wishing to have nothing occur at the site. They were also NOVEMBER 26, 2002 Page 4 PLANNING COMMISSION concerned about shopping center development to the west of Diamond Bar in the unincorporated areas. There were also questions raised about transportation projects occurring in the ensuing years, cut -through traffic, truckers in residential neighborhoods, and truckers illegally parked with refrigeration running. Staff took some of these matters to the Sheriff's Department and requested enforcement. This was simply an informational meeting and no conclusions were reached. VC/Tye said he felt the Extended Stay America personnel did an excellent job in presenting their project and addressing issues of concern to the adjacent residents. He was not very impressed with the balance of the presentation that he felt was almost confrontational. He thought the developer and engineer could have done a better job. The residents feel it is a done deal. He believed the residents should be made aware that this project has not yet been approved and that it is still under consideration for the type of improvements that would be allowed on site. C/Nelson agreed with VC/Tye and DCM/DeStefano. One particular issue came up early and often during the meeting to wit, why was a block wall not proposed at the back of the property. In the beginning the engineer and architect gave reasons why it could not be done and then on toward the end of the meeting, they stated they heard the residents loud and clear and seemed willing to compromise. He would look for a good reason why a wall could not be built at the back of the property. He believed the proposed project could be improved over what was proposed and he believed that was what the community expected. DCM/DeStefano explained that since this was a developer's meeting, staff was there only to observe and answer some questions about the process and opportunity for further participation. ClNolan asked if there were any favorable comments about the City listening to the residents. VC/Tye said he did not get the impression that their concerns were being addressed. He got the impression that the residents felt that the truckers were disturbing their neighborhood and everyone knows that they are not supposed to be disturbing their neighborhood, but they still are disturbing the neighborhood. DCM/DeStefano said he got the same impression. As a result, he went immediately to the Sheriff's Department and addressed the issue of the truckers parking illegally. He found out Thursday night that a couple of tickets had been issued. The problem still exists with SYSCO trucks and out of state truckers parking in the area to avail themselves of services. Today during a Sheriff's Department quarterly luncheon he brought this matter to their attention. He believed that as a result of the conversations today, there would be some renewed attention to the area. The problem with out of state truckers is that they ignore the tickets and go on their way. NOVEMBER 26, 2002 Page 5 PLANNING COMMISSION C/Nolan suggested that law enforcement could make a presentation on December 10 regarding mitigation measures. C/Nelson thought C/NoIan's suggestion was excellent. Chair/Ruzicka said that VC/Tye was right when he said something would happen at that site and he hoped that the City would build a project that would satisfy the neighbors. DCM/DeStefano reminded the Commissioners that they are invited to attend the City's holiday party on December 11. 11. SCHEDULE OF FUTURE EVENTS: As presented in the agenda. ADJOURNMENT: There being no further business to come before the Planning Commission, Chairman Ruzicka adjourned the meeting at 7:35 p.m. y Submitted, Janke5/DeSt( Deputy City Attest: Chzl rman Joe Rljzick CITY OF DIAMOND BAR Agenda No. 6.3 MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION NOVEMBER 14, 2002 , to CALL TO ORDER: Chairman Virginkar called the meeting to order at 7:07 p.m. in the South Coast Air Quality Management/Government Center Hearing Board Room, 21865 E. Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Commissioner Torng led the Pledge of Allegiance. ROLL CALL: Present: Chairman Virginkar, Vice Chairman Morris, and Commissioners Pincher and Torng. Commissioner Kashyap arrived at 7:20 p.m. Also Present: David Liu, Director of Public Works, Fred Alamolhoda, Senior Engineer; Sharon Gomez, Management Analyst, Debbie Gonzales, Administrative Assistant and Deputy Diane Dodd. APPROVAL OF MINUTES: II. A. Minutes of October 10, 2002. VC/Morris moved, C/Torng seconded, to approve the minutes of the October 10, 2002 meeting as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: III. COMMISSION COMMENTS: Pincher, Torng, VC/Morris Chair/Virginkar None Kashyap None Offered. IV. PUBLIC COMMENTS: Lisa Young, 21040 Riego Drive, has resided in Diamond Bar for about 20 years. She is a recent Master's graduate from Cal Poly Pomona with urban and regional planning and currently a consultant with Wilbur Smith Associates. She wants to get involved with Diamond Bar traffic functions and become familiar with the City's procedures. Can a citizen volunteer to assist the City with transportation issues? She was not aware of public notice of construction near the freeway. Chair/Virginkar said that in general, the Traffic and Transportation Commission would be the forum to address the City's traffic issues. In addition, he suggested that Ms. Young attend City Council and Planning Commission meetings to gain a broader picture of the City's issues. NOVEMBER 14, 2002 PAGE 2 T&T COMMISSION VC/Morris pointed out that Cal Trans usually tells the City what it is doing, and referred Ms. Young to the Public Works staff. DPW/Liu explained to Ms. Young that she can review future agendas as they are posted on the City's web site. During the next five years Cal Trans construction along the SR57/60 will increase. Future projects include installation of the HOV Connector Project. V. CONSENT CALENDAR: None VI. ITEMS FROM STAFF A. Traffic Enforcement Update — Report by Deputy Dodd - Received and filed on the following items: 1. Citations: October 2002 2. Collisions: October 2002 3. Radar Trailer Deployment 4. Results of Traffic Operations 5. Future Deployment of the Radar Trailer Deputy Dodd reported that the enforcement index is up for October. Enforcement of the "no right turn" on red at Lorbeer Middle School one time during October resulted in a significant number of citations, 10 in a 30 minute period during the a.m. hours and 13 in a 30 minute period in the p.m. hours. Additional personnel will allow for additional enforcement at Lorbeer Middle School and other schools. The department has been receiving complaints about Chaparral Middle School and Deputy Dodd expected to monitor the area next Tuesday. Deputy St. Amant went to Chaparral Middle School today and did not observe problems. The department may conduct under cover investigations and enforcement. Deputy Dodd requested the bicycle patrol on Friday, Saturday and Sunday in the City's shopping centers beginning the week following Thanksgiving. VC/Morris asked Deputy Dodd if the report could reflect last years statistics and this years "year to date" statistics for non -injury collisions. Deputy Dodd said she would provide a comparison for August, September and October for 2001 and 2002. VC/Morris felt the number of accidents (two per day) was significantly high. C/Pincher said she happened to get caught up in the Lorbeer Middle School traffic today in the right lane when school let out. She was appalled at the traffic. She blew her horn at a man in the vehicle in front of her who was NOVEMBER 14, 2002 PAGE 3 T&T COMMISSION attempting to make a right turn while the kids were in the crosswalk. It is impossible for the crossing guard to control the traffic. She asked if it was possible to put up a temporary barricade with a sign indicating the penalty for breaking the "no right turn" law. She felt the violation should be doubled or tripled during peak school hours. Deputy Dodd explained that the penalty is higher for people who fail to yield the right-of-way to pedestrians than it is for the no right turn. She believed the fine was higher for violations in a school zone. B. Redflex — Redlight Enforcement/Radar Enforcement — continued to the next regular meeting. C. Joint Meeting of the Traffic and Transportation and City Council Meeting. DPW/Liu stated that in preparation for a joint meeting, staff would like to know whether the Commissioners have specific items they wish to discuss. If so, those items could be agendized for the meeting. Chair/Virginkar asked for the following items to be placed on the agenda for discussion: 1) Speeding concerns 2) Overnight parking and RV parking 3) Traffic enforcement VC/Morris asked for the following item to be placed on the agenda for discussion. 4) Beautification projects incorporating traffic mitigation/calming DPW/Liu asked Commissioners to provide their agenda items by Wednesday, November 27. DPW/Liu responded to C/Torng that there are two on-going projects; 1) a Citywide Traffic Signal Timing Master Plan — staff hopes to interview consultants for this project next week, and 2) the Neighborhood Traffic Management Program with RFP's going out at the beginning of 2003. Budget resources were allocated for funding of these two projects. Commissioner Torng asked for the following item to be placed on the agenda for discussion. 5) School traffic and street sweeping program DPW/Liu explained that this matter has been discussed extensively by the City Council. The task force has made its recommendation to the Council. NOVEMBER 14, 2002 PAGE 4 T&T COMMISSION He further explained that the State Water Board has a very stringent requirement concerning the amount of debris entering the storm drain system. One of the methods for mitigation is street sweeping. Thus, the City has determined that if the debris could be removed prior to entering the storm drain system, this practice would assist the City in meeting the state's requirements for storm water runoff. C/Kashyap asked if the meeting could be held later in the evening or on Saturday. It is difficult for him to get to an earlier meeting due to traffic. VC/Morris felt that from past experience it was best to have the Council determine a date and time and the Commissioners would comply. Vll. OLD BUSINESS A. Cold Springs Lane/Diamond Bar Boulevard MA/Gomez presented staff's report. Staff recommends that the Traffic and Transportation Commission concur with staff's recommendation to retain the permitted U-turn for southbound Diamond Bar Boulevard at Cold Springs Lane. C/Kashyap lives in the area and uses the intersection on a regular basis. During the past three weeks he was involved in two near accidents. When a vehicle is in the right lane attempting a right turn, one tends to look at the northbound traffic and assume that when someone is signaling a left turn they will turn left on Cold Springs Lane. VC/Morris responded that his argument could be made for any intersection that allows a U-turn and that the Commission should be cautious when considering a precedent setting mitigation. If signal modification is warranted and when it occurs in that location, it would solve the problem. Until then, there is no recommendation. C/Torng asked if there is any signage on the Cold Springs Lane sign to indicate caution regarding the U-turn. DPW/Liu said that staff could install a warning sign and the message would have to be very clear. C/Pincher stated that those who know about the intersection are cautious when approaching it. During the last Commission meeting staff explained that it did not involve too much additional expense to install east west arrows for Cold Springs Lane. DPW/Liu stated that the three accidents at the intersection are not necessarily related to the U-turn vs. the right turn conflict. During the past NOVEMBER 14, 2002 PAGE 5 T&T COMMISSION three years nothing of significance occurred at that intersection. The threshold is usually five or more accidents and that is not the case in this instance. DPW/Liu said he would entertain the possibility of signage for the intersection. He would, however, have to consult with the experts, get a legal opinion from the City Attorney and discuss the matter with the Sheriff's Department. ChairNirginkar suggested that staff be directed to come up with appropriate language and bring the matter back to the Commission for further consideration at its next regular meeting. VC/Morris would agree if the signage meets criteria for installation that the sign be installed. He did not believe the matter needed to come back to the Commission for further discussion. C/Kashyap recommended that if a sign is installed, the City should monitor the impact over two or three months. If the sign is not effective, the Commission should consider other mitigation. ChairNirginkar felt it would be better to have staff report back to the Commission on their findings. VIII. NEW BUSINESS: A. Golden Springs Drive/Racquet Club Road MA/Gomez presented staff's report. Staff recommends that the Traffic and Transportation Commission concur with staff's recommendation for installation of a "Do Not Block Intersection" sign with additional signage for the fine amount of $136 (CVC Code No. 22526(a) on westbound Golden Springs Drive at Racquet Club Road. C/Pincher asked staff to elaborate on the difference in cost between putting the verbiage on a sign and painting it on the pavement. DPW/Liu responded that typically, signage including equipment and installation is about $200. Pavement markings would cost between $300 and $500 depending on the type of paint used. It is easier and less costly to maintain a sign than it is to repaint the pavement markings on an annual basis. C/Torng moved, C/Kashyap seconded, to approve staff's recommendation for installation of a Do Not Block intersection sign with additional signage for the fine amount of $136 (CVC Code No. 22526(a) on westbound Golden NOVEMBER 14, 2002 PAGE 6 T&T COMMISSION Springs Drive at Racquet Club Road Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSTAIN: COMMISSIONERS: ABSENT: COMMISSIONERS: B. Brea Canyon Road/Gerndal Street Motion carried by the following Roll Kashyap, Pincher, Torng, Chair/Virginkar None VC/Morris None MA/Gomez presented staff's report. Staff recommends that the Traffic and Transportation Commission concur with staff's recommendation for installation of a "Do Not Block Intersection" sign with additional signage for the fine amount of $136 (CVC Code No. 22526(a) on northbound Brea Canyon Road at Gerndal Street. Jose Loera, 1107 Hare Avenue, has resided in Diamond Bar for the past 14 years and has witnessed a significant increase in traffic on Brea Canyon Road. A middle school is located south of Golden Springs Drive, developments that took place two years ago in the City of Industry and Walnut, a new church, and traffic have all contributed to significant traffic increases. He made a request to the City Council and received a letter from the City regarding this meeting. It had no date, no time, no location and no telephone number. He said he was disappointed to have that type of response from City's staff. Regarding the signs, there are two major arterials — Brea Canyon Road is a steep road and has a speed limit of 35 to 40 mph. There is no gap in the traffic and no way for anyone to make a left turn during evening hours. It is impossible to get out of their street to go to work. He did not see the reason for recommending a sign. There should be two signs and limit lines and keep clear markings. The cost for painting two limit fines is about $200. It does not have to be redone for about two or three years. The life expectancy of therma-plastic paint is about five years. The letter he received did not state the level of service at this time. Currently, there is a petition circulating in his neighborhood. Some of his neighbors have videotaped and photographed the intersection. They do not want a sign installed. They want something that would insure a safe left turn or right turn out of Gerndal Street. DPW/Liu explained that a staff report was sent to Mrs. Loera in response to her request. Staff spoke to Mrs. Loera and informed her about tonight's meeting. C/Torng lives very close to this area. The problem is very bad at night. He believed their problem involved a wider area. NOVEMBER 14, 2002 PAGE 7 T&T COMMISSION C/Pincher said she was very familiar with the intersection and appeared to be one that could benefit from pavement markings because of excessive amount of traffic. C/Kashyap agreed with C/Pincher about the pavement markings. The intersection should be striped "Keep Clear." VC/Morris recommended that the Commission start with staff's recommendation for signage with the intent of coming back in 90 days with an evaluation. If the problem is as significant as mentioned, it would likely take both measures to mitigate the situation. ChairNirginkar agreed with VC/Morris. C/Pincher moved, C/Torng seconded, to concur with staff for installation of a Do Not Block intersection sign with additional signage for the fine amount of $136 (CVC Code No. 22526 (a) on northbound Brea Canyon Road at Gerndal Street. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Pincher, Torng, VC/Morris ChairNirginkar NOES: COMMISSIONERS: Kashyap ABSENT: COMMISSIONERS: None IX. STATUS OF PREVIOUS ACTION ITEMS: DPW/Liu reported that the City Council, as part of its citywide beautification program, approved new signage for Area 4. The new street signs were recently installed. Eventually, all street signs will be replaced. X. ITEMS FROM COMMISSIONERS: C/Pincher felt that staff provides an excellent service to the Commission and the citizens and was very appreciative of their efforts. ChairNirginkar concurred. VC/Morris appreciated receiving staff reports with their recommendations. While the Commission may not always concur with staff's recommendations, it gives the Commission an excellent point of reference toward a final solution. Staff members are the experts. Xi. INFORMATIONAL ITEMS: The Commissioners concurred to go dark in December due to lack of quorum. XII. SCHEDULE OF FUTURE CITY EVENTS — as agendized. NOVEMBER 14, 2002 PAGE S T&T COMMISSION ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission, Chairman Virginkar adjourned the meeting at 9:10 p.m. to January 9, 2003 or to a joint meeting of the Traffic and Transportation Commission and City Council, the date to be determined. Respectfully, _1 s / David G. ,Liu _ David G. Liu, Secretary Attest: Arun it ar Chairman Arun Virginkar CITY COUNCIL Agenda # 6.4 Meeting Date: January 7, 2003 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manag ?4" TITLE: Approval of Voucher Registers dated December 19, 2002 and January 2, 2003, totaling $1,046,562.33. RECOMMENDATION: Approve Voucher Registers. FINANCIAL IMPACT: Expenditure of - $1,046,562.33 of budgeted funds. BACKGROUND: At the September 17, 2002 City Council meeting, the City established a policy of issuing accounts payable checks on a weekly basis with City Council ratification and approval at its next regularly scheduled City Council meeting. DISCUSSION: The list of accounts payable bills, in the form of two voucher registers, were reviewed and recommended for payment by the Finance Subcommittee. The Finance Subcommittee has reviewed the Voucher Registers dated December 19,2002 for $247,292.06, and January 2, 2003 for $799,270.27. The voucher registers are now being presented to the City Council for ratification and approval. Please be advised, there was no voucher register issued during Christmas week. Linda G. Magnuson Finance Director REVIEWED BY: Departm n Head Deputy City Manager Attachments: Voucher Registers —1211912002, and 1102103 CITY OF DIAMOND BAR INTEROFFICE MEMORANDUM TO: Mayor Herrera and Mayor Pro Tem Huff' FROM: Linda G. Magnuson, Finance Director �� SUBJECT: Voucher Register, December 19, 2002 DATE: December 19, 2002 Attached is the Voucher Register dated December 19, 2002. As requested, the Finance Department is submitting the voucher register for the Finance Committee's review and approval prior to the creation of the warrants. The Voucher Register will subsequently be entered on the consent calendar for the City Council meeting on January 7, 2003. The checks will be produced after the scheduled meeting time and any recommended changes are made. Please review and sign the attached. CITY OF DIAMOND BAR VDUCFIER REGISTER APPROVAL 7he attachect listing of vouc-hers cia±ed Oecember 19 2O02 have been reviewed, approved, and recommended for payment ` t nereby allowe� from the following funds in thes^ Payments are FUND DESCRTF" TlDN 001 GENERAL FUND 112 PROP A - TRANSIT FUND 115 INTEGRATED WASTE MGT FUNU 125 COM DEV BLK GRANT F'UND 13� �LAD #38 FUNE 139 LLAD #39 FDND l41 LLAD #41 FUND 250 CAPTTAL IMPBOV/PROJ FUND REPORT FOR ALL FUNDS APPROV�� BY� ^ Finance �irector PREPAID VOUCHERS TUTAL b,874 114,830.O2 z21,704.9� .00 52,116.34 52,116.34 .00 3,235.14 3,235.14 .00 1,508.00 1,508.00 .00 6; '3, 6,3O2.65 .00 4,1�9.43 4,t09.43 .00 2,107.40 -2',107.4O .0O 56,208.19 5�,208.19 6,874.89 Carol Herrera Mayor Mayor Pro Tem 240,-q17.17 247,29,l .0b CITY OF DIAMOND BAR RUN DATE: 12/18/2002 17:31:20 VOUCHER REGISTER PAGE: 1 DUE THRU. 12/19/2002 FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION PREPAID AMOUNT DATE CHECK RANDY ABRAMS 0014090-42325-- 12/11/02 ENTRTNMNT-C/HOLIDAY CELEB 400.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 400.00 TOTAL DUE VENDOR 400.00 ADELPHIA 0014010-42125-- CC203 MODEM SVCS -COUNCIL 44.95 TOTAL PREPAIDS .00 TOTAL VOUCHERS 44.95 TOTAL DUE VENDOR 44.95 ALPERT'S PRINTING INC 0014010-42110-- 25180 PRINT SVCS -BUS CARDS 159.80 0014095-42111-- 25214 PRINT SVCS -STATIONERY 103.51 0014095-42110-- 25024 PRINT SVCS -BUS CARDS 59.13 TOTAL PREPAIDS 00 TOTAL VOUCHERS 322.44 TOTAL DUE VENDOR 322.44 APSI INC 2505215-46420-13899-46420 11731 200211025CSC OONSTRCPN SVCS -COM SR CTR 16,182.80 TOTAL PREPAIDS .00 TOTAL VOUCHERS 16,182.80 TOTAL DUE VENDOR 16,182.80 AT&T 0015340-42125-- LONG DIST CHRGS-HERITAGE 17.56 0014090-42125-- LONG DIST CHRGS-GENERAL 234.70 TOTAL PREPAIDS .00 TOTAL VOUCHERS 252.26 TOTAL DUE VENDOR 252.26 AVC OFFICE AUTOMATION 0015210-41200-- 31365 SUPPLIES -PLANNING 90.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 90.00 TOTAL DUE VENDOR 90.00 BEST LIGHTING PRODUCTS 0015340-42210-- 3107 ELECT SVCS-PANTERA PARK 360.60 TOTAL PREPAIDS 00 TOTAL VOUCHERS 360.60 TOTAL DUE VENDOR 360.60 BONTERRA CONSULTING 0014090-44000-- 12613 2746 PROF.SVCS-CEQA DOCUMNTATN 5,270.00 001-23011-- 2762 PROF.SVCS-FER 96-02B 1,456.54 TOTAL PREPAIDS .00 - TOTAL VOUCHERS 6,726.54 y TOTAL DUE VENDOR 6,726.54 CITY OF DIAMOND BAR RUN DATE: 12/18/2002 17:31:20 VOUCHER REGISTER PAGE: 2 DUE THRU: 12/19/2002 FUND/SECT-ACCT-PROJECT-ACCT PO q INVOICE DESCRIPTION PREPAID AMOUNT DATE CHECK CAREER TRAK 0015510-42340-- TRAINING -D BELT 59.00 TOTAL PREPAIDS 00 TOTAL VOUCHERS 59.00 TOTAL DUE VENDOR 59.00 CASINO DE PARIS 0014090-42325-- ENTERTAINMENT-HOLIDY CELB 1,200.00 12/19/2002 55210 TOTAL PREPAIDS 1,200.00 TOTAL VOUCHERS 00 TOTAL DUE VENDOR 1,200.00 CELEBRATIONS BY CLAUDETTE INC 0015350-42130-- 12742 SUPPLIES -WINTER SNOW PEST 1,105.00 TOTAL PREPAIDS 00 TOTAL VOUCHERS 1,105.00 TOTAL DUE VENDOR 1,105.00 CITY OF BALDWIN PARK 0015350-42340-- TRAINING-MURPHEY,WEST 24.00 TOTAL PREPAIDS 00 TOTAL VOUCHERS 24.00 TOTAL DUE VENDOR 24.00 COMMERCE CITY MAINTENANCE COMPANY 0015340-42210-- 12736 75624 MAINT-PANTERA/HERITAGE 895.00 TOTAL PREPAIDS 00 TOTAL VOUCHERS 895.00 TOTAL DUE VENDOR 895.00 COMPUMASTER 0015510-42340-- TRAINING -D BELT 99.00 TOTAL PREPAIDS _00 TOTAL VOUCHERS 99.00 TOTAL DUE VENDOR 99.00 DAY 6 MITE COPY CENTER 0015350-42110-- 165422 PRINT SVCS -WINTER S/FEST 49.80 0015350-42110-- 165601 PRINT SVCS -SNOW FEST FLYR 159.56 0015350-42110-- 165594 PRINT SVCS -SNOW FEST FLYR 10.72 TOTAL PREPAIDS .00 TOTAL VOUCHERS 220.08 TOTAL DUE VENDOR 220.08 JESSICA DEKENS 001-34740-- 51539 RECREATION REFUND 59.00 TOTAL PREPAIDS 00 TOTAL VOUCHERS 59.00 TOTAL DUE VENDOR 59.00 CAROL DENNIS 0014040-44000-- 12383 DBCC120302 PROF.SVCS-CC,RDA,PFA MTG 375.00 TOTAL PREPAIDS 00 TOTAL VOUCHERS 375.00 TOTAL DUE VENDOR 375.00 CITY OF DIAMOND BAR RUN DATE: 12/18/2002 17:31.20 VOUCHER REGISTER PAGE: 3 DUE THRU: 12/19/2002 FUND/SECT-ACCP-PROJECT-ACCT PO # INVOICE DESCRIPTION PREPAID AMOUNT DATE CHECK DIAMOND BAR COUNTRY CLUB 0014090-42325-- 12650 SPECIAL EVENT-HLDY CELEB 4,998.56 12/19/2002 55209 TOTAL PREPAIDS 4,998.56 TOTAL VOUCHERS 00 TOTAL DUE VENDOR 4,998-56 DIAMOND BAR FRIENDS OF THE LIBRARY 0015350-45300-- 12672 CONTRACT CLASS -FALL, 828.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 828.00 TOTAL DUE VENDOR 828.00 DIAMOND BAR INTERNATIONAL DELI 0014090-42325-- 12175 596 MTG SUPPLIES -SHERIFF 570.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 570.00 TOTAL DUE VENDOR 570.00 DIAMOND BAR/WALNUT YMCA 1255215-42355-D9690102-42355 A12304 NOV 02 CHILI) CARE PROD-NOV 02 1,508.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1,508.00 TOTAL DUE VENDOR 1,508.00 DIVERSIFIED PARATRANSIT INC 1125553-45529-- 12415 DIAMOND RIDE -11/01-11/15 11,088.11 TOTAL PREPAIDS 00 TOTAL VOUCHERS 11,088.11 TOTAL DUE VENDOR 11,088.11 ELIZABETH HOSPICE 0014090-41200-- CONTRIBUTIONS -BURGESS 50.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 50.00 TOTAL DUE VENDOR 50.00 EXCEL LANDSCAPE 138553B-45500-- 12359 42706 LANDSCAPE MAINT-DIST 38 2,360.26 TOTAL PREPAIDS 00 TOTAL VOUCHERS 2,360.26 TOTAL DUE VENDOR 2,360.26 FOOTHILL TRANSIT 1125553-45535-- 12552 14162 FOOTHILL PASSES -DEC 02 5,110.40 1125553-45533-- 12552 24162 CITY SUBSIDY -DEC 02 1,251.83 'DOTAL PREPAIDS 00 TOTAL VOUCHERS 6,362.23 TOTAL DUE VENDOR 6,362.23 CITY OF DIAMOND BAR RUN DATE: 12/18/2002 17:31:20 VOUCHER REGISTER PAGE: 4 DUE THRU: 12/19/2002 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK GONZALEZ/GOODALE ARCHITECTS 2505215-46420-13899-46420 A10666 11992 ARCHTCTRL SVC-C/SVCS CNTR 662.40 2505215-46420-13899-46420 A10666 11991 ARCHTCTRL SVC-C/SVCS CNTR 4,338.00 2505215-46420-13899-46420 A10666 11993 ARCHTCTRL SVC-C/SVCS CNTR 1,458.00 -2505215-46420-13899-46420 A10666 11994 ARCHTCTRL SVC-C/SVCS CNTR 1,750.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 8,208.40 TOTAL DUE VENDOR 8,208.40 GRAFFITI CONTROL SYSTEMS 0015230-45520-- 12134 DE1102 GRAFFITI CONTRL-NOV 02 2,610.00 TOTAL PREPAIDS 00 TOTAL VOUCHERS 2,610.00 TOTAL DUE VENDOR 2,610.00 JESSICA HALL 0015350-45300-- 12216 CONTRACT CLASS -FALL 111-60 TOTAL PREPAID5 00 TOTAL VOUCHERS 111.60 TOTAL DUE VENDOR 111.60 HOME DEPOT 0015340-42210-- SUPPLIES -MAPLE HILL PARK 95.76 0015340-42210-- SUPPLIES -TINY TOTS 10.80 0015340-42210-- SUPPLIES -R REAGAN PK 350.71 0015350-41200-- SUPPLIES -WINTER SNOW FEST 237.65 0015340-42210-- SUPPLIES-SYC CYN PK 201.82 TOTAL PREPAIDS 00 TOTAL VOUCHERS 896.74 TOTAL DUE VENDOR 896.74 ICMA RETIREMENT TRUST -457 001-21108-- PP 26/02 DEC 02 -PAYROLL DEDUCTIONS 6,113.84 TOTAL PREPAIDS .00 TOTAL VOUCHERS 6,113.84 TOTAL DUE VENDOR 6,113.84 INLAND VALLEY HUMANE SOCIETY 0014431-45403-- 12360 ANIMAL CONTROL -JAN 03 5,437.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 5,437.00 TOTAL DUE VENDOR 5,437.00 INTERNATIONAL CONF OF BLDG OFFICIAL 0015210-42320-- MANUALS -HOUSING CODE 32.60 TOTAL PREPAIDS 00 TOTAL VOUCHERS 32.60 TOTAL DUE VENDOR 32.60 INTERNATIONAL EMPIRE PATROL S GUARD 0015350-42353-- SECURITY SVCS-WNTR S/FEST 137.50 TOTAL PREPAIDS .00 TOTAL VOUCHERS 137.50 TOTAL DUE VENDOR 137.50 Molfi n PAGE: 5 PREPAID DATE CHECK 8,140.00 .00 8,140.00 8,140.00 200.00 .00 200.00 200.00 92.00 214.00 .00 306.00 306.00 210.00 665.00 140.00 140.00 210.00 140.00 .00 1,505.00 1,505.00 5,478.80 .00 5,478.80 5,478.80 34.37 .00 34.37 34.37 519.95 997.55 .00 1,517.50 1,517.50 137.30 144.83 .00 282.13 282.13 CITY OF DIAMOND BAR RUN DATE: 12/18/2002 17:31:20 VOUCHER REGISTER DUE THRU: 12/19/2002 FUND/SECT-ACCP-PROJECT-ACCT PO # INVOICE DESCRIPTION INTERNATIONAL PROTECTIVE SVCS INC 0014411-45410-- 12698 065733 CROSSING GUARD SVCS-NOV TOTAL PREPAIDS TOTAL VOUCHERS - TOTAL DUE VENDOR J A SLASH SHOWS INC 0015350-41200-- 12.14.02 WTR SN FEST-TICKET BOOTHS • TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR ANGEL Y KWAN 0015350-45300-- 12218 CONTRACT CLASS -FALL 0015350-45300-- 12671 CONTRACT CLASS -FALL TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR LDM ASSOCIATES INC 001-23010-- 512 PROP -SVCS -FPL 2001-15 001-23010-- 512 PROF -SVCS -FPL 2002-17 001-23010-- 512 PROF.SVCS-FPL 2002-32 001-23010-- 512 PROF.SVCS-FPL 2002-42 001-23010-- 512 PROF -SVCS -FPL 2002-29 001-23010-- 512 PROF.SVCS-FPL 2002-41 TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR LEIGHTON & ASSOCIATES, INC 2505215-46420-13899-46420 A11453 14047 PROF -SVCS -COMM SR CTR TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR LONG BEACH UNIFORM CO 0014415-41200-- 12382 487464 SUPPLIES-V/PATROL TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR LOS ANGELES COUNTY - MTA 1125553-45533-- 12553 12020 CITY SUBSIDY -DEC 02 1125553-45535-- 12553 12020 MTA PASSES -0£C 02 TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR LOS ANGELES COUNTY DIST. ATTORNEY 001-21114-- PP 25-26 SALARY ATTCHMT-BD 0001469 001-21114-- PP 25-26 SALARY ATTCHMT-BY0426064 TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR Molfi n PAGE: 5 PREPAID DATE CHECK 8,140.00 .00 8,140.00 8,140.00 200.00 .00 200.00 200.00 92.00 214.00 .00 306.00 306.00 210.00 665.00 140.00 140.00 210.00 140.00 .00 1,505.00 1,505.00 5,478.80 .00 5,478.80 5,478.80 34.37 .00 34.37 34.37 519.95 997.55 .00 1,517.50 1,517.50 137.30 144.83 .00 282.13 282.13 CITY OF DIAMOND BAR RUN DATE: 12/10/2002 17:31:20 VOUCHER REGISTER PAGE: 6 DUE THRU: 12/19/2002 FUND/SECT-ACCT-PROSECT-ACCT PO # INVOICE DESCRIPTION PREPAID AMOUNT DATE CHECK LOS ANGELES COUNTY PUBLIC WORKS 0015340-45300-- 12170 AP250962 SUMP PUMP MAINT-AUG-OCT 893.34 0015340-45300-- 12170 AR250962 SUMP PUMP MAINT-JUL 94.70 TOTAL PREPAIDS .00 TOTAL VOUCHERS 988.04 TOTAL DUE VENDOR 988.04 MANHOLE ADJUSTING INC 2505510-46411-15402-46411 12207 1225R1248R CONST SVCS -SLURRY SEAL 4 26,336.19 TOTAL PREPAIDS .00 TOTAL VOUCHERS 26,338.19 TOTAL DUE VENDOR 26,338.19 MCE CORPORATION 0015554-45506-- 12286 211046 STRIPING MAINT-NOV 02 399.86 0015554-45502-- 12283 211046 ROAD MAINT-NOV 02 10,570.23 0015554-45512-- 12285 210046 STORM DRAIN MAINT-NOV 02 374.24 0015554-45522-- 12284 211046 RIGHT OF WAY MAINT-NOV 02 1,510.47 TOTAL PREPAIDS .00 TOTAL VOUCHERS 12,854.80 TOTAL DUE VENDOR 12,854.80 METROLINK 1125553-45533-- 12551 12353 CITY SUBSIDY -DEC 02 6,629.70 1125553-45535-- 12551 12353 METROLINK PASSES -DEC 02 26,518.80 TOTAL PREPAIDS .00 TOTAL VOUCHERS 33,148.50 TOTAL DUE VENDOR 33,148.50 MMASC 0014090-42315-- 12/02/02 MEMBERSHIP DUES-DOYLE 50.00 0015510-42315-- 12/02/02 MEMBERSHIP DUES -S GOMEZ 50.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 100.00 TOTAL DUE VENDOR 100.00 MT. BALDY UNITED WAY 001-21113-- PP 21-26 PAYROLL DEDUCTIONS 60.00 TOTAL PREPAIDS 00 TOTAL VOUCHERS 60.00 TOTAL DUE VENDOR 60.00 MUNICIPAL CODE CORPORATION 0014040-44000-- 12556 12556 PUBLICATION -MUNI CODE 1,833.17 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1,833.17 TOTAL DUE VENDOR 1,833.17 GARY L NEELY 0015210-44000-- 12343 NOV 02 PROF.SVCS-GOV CONSULTANT 3,240.00 TOTAL PREPAIDS - .00 TOTAL VOUCHERS 3,240.00 TOTAL DUE VENDOR 3,240.00 CITY OF DIAMOND BAR RUN DATE: 12/18/2002 17:31:20 VOUCHER REGISTER PAGE: 7 ' DUE THRU: 12/19/2002 PREPAID FUND/SECT-ACCP-PROJECT-ACCT PO p INVOICE DESCRIPTION AMOUNT DATE CHECK NEXTEL COMMUNICATIONS 0014090-42130-- 12/06/02 AIRTIME CHRGS-P/W,C/S,C/D 332.96 TOTAL PREPAIDS .00 TOTAL VOUCHERS 332.96 ' TOTAL DUE VENDOR 332.96 ORIENTAL TRADING CO. INC 0015350-41200-- 3482873 SUPPLIES -TINY TOTS 62.20 0015350-41200-- 4466960457-1 SUPPLIES -WINTER SNOW FEST 255.37 TOTAL PREPAIDS .00 TOTAL VOUCHERS 317.57 TOTAL DUE VENDOR 317.57 PERS RETIREMENT FUND 001-21109-- PP 26/02 RETIRE CONTRIB-EE 5,633.41 001-21109-- PP 26/02 SURVIVOR BENEFIT 36.27 001-21109-- PP 26/02 RETIRE CONTRIB-ER 3,748.63 0014010-40080-- PP 26/02 CC -RETIRE CONTRIB-EE/ER 291.45 0014010-40090-- PP 26/02 CC -SURVIVOR BENEFIT 10.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 9,719.76 TOTAL DUE VENDOR 9,719.76 PILKERTON CONSULTANTS, INC 001-23010-- 11827 PROF.SVCS-FPL 2002-15 200.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 200.00 TOTAL DUE VENDOR 200.00 POSTMASTER 001-23010-- EXPRESS MAIL -FPL 2002-42 13.65 001-23010-- EXPRESS MAIL -FPL 2002-61 13.65 0014090-42120-- EXPRESS MAIL -GENERAL 13.65 001-23010-- EXPRESS MAIL -FPL 2002-61 13-65 001-23010-- EXPRESS MAIL -FPL 2002-55 13.65 0014090-42120-- EXPRESS MAIL -GENERAL 21.05 001-23010-- EXPRESS MAIL -FPL 2002-42 13.65 001-23010-- EXPRESS MAIL -FPL 2002-51 13.65 001-23010-- EXPRESS MAIL -FPL 2002-54 13.65 001-23010-- EXPRESS MAIL -FPL 2002-41 13.65 001-23010-- EXPRESS MAIL -FPL 2002-54 13.65 001-23010-- EXPRESS MAIL -FPL 2002-32 13.65 001-23010-- EXPRESS MAIL -FPL 2002-32 13.65 001-23010-- EXPRESS MAIL -FPL 2002-51 13.65 001-23010-- EXPRESS MAIL -FPL 2002-55 13.65 001-23010-- EXPRESS MAIL -FPL 2002-41 13.65 001-23010-- EXPRESS MAIL -FPL 2002-58 13.65 TOTAL PREPAIDS .00 TOTAL VOUCHERS 239.45 TOTAL DUE VENDOR 239.45 CITY OF DIAMOND BAR RUN DATE: 12/18/2002 17:31:20 VOUCHER REGISTER PAGE: 8 DUE THRU; 12/19/2002 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PD # INVOICE DESCRIPTION AMOUNT DATE CHECK JULIE PRICE 001-34730-- 51951 RECREATION REFUND 51.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 51.00 ' TOTAL DUE VENDOR 51.00 PURCHASE POWER 0014090-41200-- SUPPLIES -POSTAGE MACH 74.98 TOTAL PREPAIDS ,DO TOTAL VOUCHERS 74.98 TOTAL DUE VENDOR 74.98 R F DICKSON COMPANY 1155515-45500-- 12112 1142886 DEBRIS COMPSTNG-NOV 02 3,235.14 TOTAL PREPAIDS .00 TOTAL VOUCHERS 3,235.14 TOTAL DUE VENDOR 3,235.14 RALPHS GROCERY COMPANY 0014090-42325-- 12179 10314252 SUPPLIES -GENERAL 22,91 0014090-42325-- 12179 10314178 SUPPLIES -GENERAL 26,97 TOTAL PREPAIDS .00 TOTAL VOUCHERS 49.88 TOTAL DUE VENDOR 49.88 RICHARDS WATSON & GERSHON 0014020-44021-- 12417 124443 SPCL LEGAL SVCS -OCT 02 52.27 TOTAL PREPAIDS .00 TOTAL VOUCHERS 52.27 TOTAL DUE VENDOR 52.27 S C SIGNS & SUPPLIES LLC 0015554-41250-- 21452 SUPPLIES -ROAD MAINT 95.26 0015554-41250-- 12749 21454 SUPPLIES -ROAD MAINT 536.27 TOTAL PREPAIDS .00 TOTAL, VOUCHERS 631.53 TOTAL DUE VENDOR 631.53 SCHOOL SPECIALTY INC 0015350-41200-- 26045224 SUPPLIES -WINTER SNOW FEST 17.62 0015350-41200-- 26045223 SUPPLIES -WINTER SNOW FEST 113.62 TOTAL PREPAIDS .00 TOTAL VOUCHERS 131.24 TOTAL DUE VENDOR 131.24 SHERIFF'S DEPARTMENT 001-21114-- PP 25-26 SALARY ATTCHMT-CS9779382 494.33 TOTAL PREPAIDS DO TOTAL VOUCHERS 494.33 TOTAL DUE VENDOR 494.33 CITY OF DIAMOND BAR RUN DATE: 12/18/2002 17:31:20 VOUCHER REGISTER PAGE: 9 DUE THRU: 12/19/2002 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK SIGNAL MAINTENANCE INCORPORATED 0015554-45507-- 12325 S1213372 TRFFC SIGNAL MAINT-NOV 02 678.89 0015554-45507-- 12325 51213336 TRFFC SIGNAL MAINT-NOV 02 66.00 0015554-45507-- 12325 51213816 TRFFC SIGNAL MAINT-NOV 02 940.00 -0015554-45507-- 12325 51213541 TRFFC SIGNAL MAINT-NOV 02 2,058.00 0015554-45507-- 12325 81213408 TRFFC SIGNAL MAINT-NOV 02 443.05 TOTAL PREPAIDS .00 TOTAL VOUCHERS 4,185.94 TOTAL DUE VENDOR 4,185.94 SMART & FINAL 0015350-41200-- SUPPLIES -FALL FUN FESTIVL 49.32 0015350-41200-- SUPPLIES -WINTER SNOW FEST 177.98 0015350-41200-- SUPPLIES -WINTER SNOW FEST 27.47 TOTAL PREPAIDS .00 TOTAL VOUCHERS 254.77 TOTAL DUE VENDOR 254.77 SOUTHERN CALIFORNIA EDISON 0015510-42126-- ELECT SVCS -TRAFFIC SIGNAL 69.51 0015510-42126-- ELECT SVCS -TRAFFIC SIGNAL 22.27 0015510-42126-- ELECT SVCS -TRAFFIC SIGNAL 84.88 0015510-42126-- ELECT SVCS -TRAFFIC SIGNAL 51.94 0015510-42126-- ELECT SVCS -TRAFFIC SIGNAL 33.41 TOTAL PREPAIDS Otl TOTAL VOUCHERS 262.01 TOTAL DUE VENDOR 262.01 MARIAN STANTON 001-23002-- 52816 PARK DEP REFUND -HERITAGE 200.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 200.00 TOTAL DUE VENDOR 200.00 STATE OF CALIFORNIA 001-21114-- PP 25-26 SALARY ATTCHMT-611563823 90.75 TOTAL PREPAIDS .GG TOTAL VOUCHERS 90.79 TOTAL DUE VENDOR 90.75 SUBWAY 0014090-42325-- 12210 39416 MTG SUPPLIES -SHERIFF 39.92 TOTAL PREPAIDS .00 TOTAL VOUCHERS 39.92 TOTAL DUE VENDOR 39.92 TENNIS ANYONE 0015350-45300-- 12670 CONTRACT CLASS -FALL 78.40 TOTAL PREPAIDS .00 TOTAL VOUCHERS 78.40 ' TOTAL DUE VENDOR - 78.40 CITY OF DIAMOND BAR RUN DATE: 12/18/2002 17:31:20 VOUCHER REGISTER PAGE: 10 DUE THRU: 12/19/2002 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK THE FINISHING TOUCH CATERING 0015350-41200-- 12745 TCM2223 SUPPLIES-SR.HOLIDAY CELEB 1,102.81 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1,102.81 • TOTAL DUE VENDOR 1,102.81 TRUGREEN LANDCARE 1395539-45500-- 12138 1692532354 C/WIDE MAINT-NOV 02 4,109.43 1415541-45500-- 12138 1692532354 C/WIDE MAINT-NOV 02 2,107.40 0015340-45300-- 12138 1692532354 C/WIDE MAINT-NOV 02 9,875.75 1385538-45500-- 12138 1692532354 C/WIDE MAINT-NOV 02 3,942.39 TOTAL PREPAIDS 00 TOTAL VOUCHERS 20,034.97 TOTAL DUE VENDOR 20,034.97 UNITED PARCEL SERVICE 0014090-42120-- A843T4492 EXPRESS MAIL -GENERAL 10.13 TOTAL PREPAIDS .00 TOTAL VOUCHERS 10.13 TOTAL DUE VENDOR 10.13 UNITED STATES POSTAL SERVICE 0014095-42120-- DEP-BULK MAIL PERMIT #339 2,624.00 TOTAL PREPAIDS _00 TOTAL VOUCHERS 2,624.00 TOTAL DUE VENDOR 2,624.00 US HEALTHWORKS MEDICAL GROUP 0014060-42345-- 12373 028-042370 PRE-EMPLOYMENT PHYSICALS 80.00 0014060-42345-- _ 12373 026-042393 PRE-EMPLOYMENT PHYSICALS 80.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 160.00 TOTAL DUE VENDOR 160.00 VERIZON CALIFORNIA 0014090-42125-- 9091973128 PH.SVCS-GENERAL 2,240.54- 0014090-42125-- 9093969774 PH.SVCS-DATA MODEM 70.32 TOTAL PREPAIDS .00 TOTAL VOUCHERS 2,310.86 TOTAL DUE VENDOR 2,310.86 WELLS FARGO CARD SERVICES 0014030-42325-- MTGS-DOYLE 71.00 12/19/2002 55211 0014010-42325-CC203-42325 MTGS-COUNCIL 176.25 12/19/2002 55212 0014030-42325-- MTGS-CMGR 189.48 12/19/2002 55213 0014090-41200-- SUPPLIES -GENERAL 239.60 12/19/2002 55213 TOTAL PREPAIDS 6745.33 TOTAL VOUCHERS ,00 TOTAL DUE VENDOR 676.33 RUN DATE: 12/18/2002 17:31:20 FUND/SECT-ACCT-PROJECT-ACCT WEST COAST ARBORISTS INC 0015558 -45509 -- 0015558 -45509 -- 0015558 -45509 -- 0015558 -45509 -- 0015558 -45509 -- NANCY WHITEHOUSE 0014010 -41200 -- YOSEMITE WATERS 0015310 -42130 -- CITY OF DIAMOND BAR VOUCHER REGISTER DUE THRU: 12/19/2002 PAGE: 11 PO # INVOICE DESCRIPTION AMOUNT 12135 26231 WATERING MAINT-NOV 02 276.90 12136 26231 C/WIDE PLNTNG SVCS-NOV 02 4,631.40 12135 26232 TREE MAINT-NOV 02 10,254.10 12135 26391 TREE MAINT-NOV 02 8,125.00 12135 26393 WATERING MAINT-NOV 02 553.80 TOTAL PREPAIDS .00 TOTAL VOUCHERS 23,847.20 TOTAL DUE VENDOR 23,847.20 REIMB-SUPPLIES 116.85 TOTAL PREPAIDS .00 TOTAL VOUCHERS 116.85 TOTAL DUE VENDOR 116.85 12165 NOV0019199B EQ RENTAL-NOV 02 12.00 'DOTAL PREPAIDS ,00 TOTAL VOUCHERS 12.00 TOTAL DUE VENDOR 12.00 REPORT TOTAL PREPAIDS REPORT TOTAL VOUCHERS REPORT TOTAL PREPAID DATE CHECK 6,874.89 240,417.17 247,292.06 CITY OF DIAMOND BAR INTEROFFICE MEMORANDUM TO: Mayor Herrera and Mayor Pro Tem Huff FROM: Linda G. Magnuson, Finance Director SUBJECT: Voucher Register, January 2, 2003 DATE: January 2, 2003 Attached is the Voucher Register dated January 2, 2003. As requested, the Finance Department is submitting the voucher register for the Finance Committee's review and approval prior to the creation of the warrants. The Voucher Register will subsequently be entered on the consent calendar for the City Council meeting on January 7, 2003. The checks will be produced after the scheduled meeting time and any recommended changes are made. Please review and sign the attached. REPORT FOR ALL FUNDS APPR.0VED BT: Linda 4103nusi.-�n Fj.nance Director 182,547.48 616,722'79 Carol Herrera Mayor s - If r — — Mayor Pro Tem 799,270.27 CITY OF DIAMOND BAR VOUCHER REGISTER APPROVAL The attached listing of vouchers dated January 2, 2003 have been reviewed, approved, and recommended for payment. Payments are hereby allowed from the following funds in these amounts FUND DESCRIPTIDN PREPAID VOUCHERS TOTAL 001 GENERAL FUND l82,547.48 576 226.99 75S,774.47 %12 PROP A -- TRANSIT FUND .00 9`767.50 976750 118 AIR QLTY IMPR FD (AB2766) .00 14`b80.97 `187.45 14`680^97 ^45 CITIZENS OPT -PUBLIC SFTY .00 187' 1:18L � LAIY 038 FUNO .00 4 554.74 ` 4 55474 139 lLAD #39 FUND .00 566.30 ~ ^ 566.30 141 LLAD #41.FbND ^00 849^45 ^ 849.45 250 CAPITAL IMPROV/PROJ FUND 9,889.39 .00 9,889.39 REPORT FOR ALL FUNDS APPR.0VED BT: Linda 4103nusi.-�n Fj.nance Director 182,547.48 616,722'79 Carol Herrera Mayor s - If r — — Mayor Pro Tem 799,270.27 CITY OF DIAMOND EAR RUN DATE: 12/31/2002 17;07:16 VOUCHER REGISTER PAGE: 1 DUE THRV: 01/02/2003 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION A14OUNT DATE CHECK ADELPHIA 0014010-42125-CC403-42125 CC403 MODEM SVCS -COUNCIL 44.95 TOTAL PREPAIDS .00 TOTAL VOUCHERS 44.95 TOTAL DUE VENDOR 44.95 AGRICULTURAL COMM. WGHTS & MEASURES 0014431-45406-- 12512 871H TRAPPING SVCS-NOV 02 332.27 TOTAL PREPAIDS .00 TOTAL VOUCHERS 332.27 TOTAL DUE VENDOR 332.27 AJAX SIGN GRAPHICS INC 0014090-41200-- 12173 164.42 ENGRAVE SVCS -NAMEPLATE 16.49 TOTAL PREPAIDS .00 TOTAL VOUCHERS 16.49 TOTAL DUE VENDOR 16.49 ALPERT'S PRINTING INC 0014050-42110-- 12728 25151 PRINT SVCS -2002 CAFR 711.33 TOTAL PREPAIDS .00 TOTAL VOUCHERS 711.33 TOTAL DUE VENDOR 711.33 AMERICAN ASSC OF UNIVERSITY WOMEN 0015350-41200-- 12.19.02 PROCEEDS -WINTER SNOW FEST 276.96 TOTAL PREPAIDS .00 'DOTAL VOUCHERS 276.96 TOTAL DUE VENDOR 276.96 AMERICAN CLASSIC SANITATION 0015350-42130-- 84966 RENTAL -WINTER SNOW FEST 375.47 TOTAL PREPAIDS .00 TOTAL VOUCHERS 375.47 TOTAL DUE VENDOR 375.47 TERESA AREVALO 0014090-42325-- REIMB-SUPPLIES 111.73 TOTAL PREPAIDS .00 TOTAL VOUCHERS 111.73 TOTAL DUE VENDOR 111.73 AT&T 0015340-42125-- LONG DIST CHRGS-HERITAGE 13.80 0014090-42125-- LANG DIST CRAGS -GENERAL 225.88 0014090-42125-- LONG DIST CHRGS-GENERAL 38.68 0014090-42125-- LONG DIST CHRGS-GENERAL 113.18 01/02/2003 55218 TOTAL PREPAIDS 113.18 TOTAL VOUCHERS 278.36 TOTAL DUE VENDOR 391.54 CITY OF DIAMOND BAR RUN DATE: 12/31/2002 17:07:16 VOUCHER REGISTER PAGE: 2 DUE THRU: 01/02/2003 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK AT&T WIRELESS SERVICES 0014411-42125-- CELL CHRGS-SHERIFF 26,27 0014090-42125-- CELL CHRGS-POOL VEH 165.77 0014415-42125-- CELL CHRGS-V/PATROL 26,27 -0014090-42125-- MEMO CREDIT-GENERAL _2,51 TOTAL PREPAIDS .60 TOTAL VOUCHERS 215.80 TOTAL DUE VENDOR 215.80 BOISE CASCADE OFFICE PRODUCTS 0015510-41200-- P.O.12318 SUPPLIES-PUBLIC WORKS 14.79 0014090-41200-- P.0.12318 SUPPLIES-GENERAL 147.12 0014090-41200-- P.0.12318 MEMO CREDIT-GENERAL -18.21 0014090-46220-- P.0.12318 FILE CAB-CITY MANAGER 305.37 0014090-41200-- P.0.12318 SUPPLIES-PLANNING 5.80 0015350-41200-- P.0.12318 SUPPLIES-RECREATION 11.29 0015350-41200-- P.0.12318 MEMO CREDIT-CITY CLERK -2.65 0014090-41200-- P.O.12318 SUPPLIES-GENERAL 562.97 0015510-41200-- P.0.12318 SUPPLIES-RECREATION 113.28 0014090-41200-- P.0.12318 SUPPLIES-GENERAL 262.67 0014090-41200-- P.0.12318 SUPPLIES-GENERAL 19,17 0014040-41200-- P.0.12318 SUPPLIES-CITY CLERK 90.27 0015510-41200-- P.0.12318 MEMO CREDIT-PUBLIC WORKS -224.74 0015210-41200-- P.0.12318 SUPPLIES-BLDG & SFTY 32.03 0015350-41200-- P-0.12318 SUPPLIES-RECREATION 42,77 0015210-41200-- P.0.12318 SUPPLIES-PLANNING 256.55 0014095-41200-- P.O.12318 SUPPLIES-COMM. & MRKT 55.87 0015510-41200-- P.0.12318 SUPPLIES-PUBLIC WORKS 302.01 0014090-41200-- P.0.12318 SUPPLIES-GENERAL 211.65 0014095-41200-- P.0.12318 SUPPLIES-COMM. & MRKT 210.58 0014040-41200-- P.0.12318 SUPPLIES-CITY CLERK 2,31 0015510-41200-- P.0.12318 MEMO CREDIT-PUBLIC WORKS -37.89 TOTAL PREPAIDS .00 TOTAL VOUCHERS 2,363.91 TOTAL DUE VENDOR 2,363.01 BONTERRA CONSULTING 001-23011-- 2600 PROF.SVCS-FER 96-02B 1,868.52 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1,868.52 TOTAL DUE VENDOR 1,868.52 CALED 0015240-42330-- 12/30/02 CALED CONF-DESTEFANO 475.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 475.00 TOTAL DUE VENDOR 475-00 CALIFORNIA REDEVELOPMENT ASSOC 0014090-42315-- 3182 MEMBERSHIP DUES-DESTEFANO 410.00 ' TOTAL PREPAIDS .00 TOTAL VOUCHERS 410.00 TOTAL DUE VENDOR 410.00 CITY OF DIAMOND BAR RUN DATE: 12/31/2002 17:07:16 VOUCHER REGISTER PAGE: 3 DUE THRU: 01/02/2003 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO i7 INVOICE DESCRIPTION AMOUNT DATE CHECK CAREER TRACK 0014030-42340-- SEMINAR-WHITEHOUSE 129.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 129.00 TOTAL DUE VENDOR 129.00 CCCA 0015210-42330-- CCCA CONF-DCM 275.00 01/02/2003 55216 0014030-42330-- CCCA CONF-CMGR/DCM 550.00 01/02/2003 55216 0014010-42330-- CCCA CONF-COUNCIL 550.00 01/02/2003 55216 TOTAL PREPAIDS 1,375.00 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 1,375.00 CINTAS CORPORATION 0015310-42130-- 12317 150614427 UNFRM RNTL-WK 12/23 21.38 0015310-42130-- 12317 150610845 UNFRM RNTL-WK 12/16 21.38 0015310-42130-- 12317 150607332 UNFRM RNTL-WK 12/09 21.38 TOTAL PREPAIDS .00 TOTAL VOUCHERS 64.14 TOTAL DUE VENDOR 64.14 COMMERCIAL LOCK AND SECURITY SYSTEM 0015340-42210-- 12750 37646S REPAIR SVCS-PANTERA PARK 735.16 TOTAL PREPAIDS .00 TOTAL VOUCHERS 735.16 TOTAL DUE VENDOR 735.16 CONRAD & ASSOCIATES 0014050-44010-- 12659 10622 PROF.SVCS-AUDITING 1,590.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1,590.00 TOTAL DUE VENDOR 1,590.00 ERNEST CORREA 001-23002-- 52180 PARK DEP REFUND -HERITAGE 50.00 TOTAL PREPAIDS 00 TOTAL VOUCHERS 50.00 TOTAL DUE VENDOR 50.00 CURBSIDE INC 0015340-42210-- 12760 24190 PKUP HAZ WSTE-HERITAGE 2,128-02 TOTAL PREPAIDS 00 TOTAL VOUCHERS 2,128.02 TOTAL DUE VENDOR 2,128.02 CITY OF DIAMOND BAR RUN DATE: 12/31/2002 17:07:16 VOUCHER REGISTER PAGE: 4 DUE THRU: 01/02/2003 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO q INVOICE DESCRIPTION AMOUNT DATE CHECK D & J MUNICIPAL SERVICES, INC 0015340-42210-- 02-05 PROF.SVCS-PK INSPECTIONS 300.00 001-23010-- 02-07 PROF.SVCS-FPL 2002-48 90.00 0015220-45201-- 12402 2002DB-17 BLDG&SFTY SVC -11/18-12/20 35,755.79 _001-23010-- 02-07 PROF.SVCS-FPL 2002-49 90,00 001-23010-- 02-07 PROF.SVCS-FPL 2002-54 90.00 001-23010-- 02-07 PROP -SVCS -FPL 2002-47 90.00 001-23010-- 02-07 PROF.SVCS-FPL 2002-50 90.00 001-23010-- 02-07 PROF.SVCS-FPL 2002-53 90.00 001-23010-- 02-07 PROF.SVCS-FPL 2002-36 90.00 001-23010-- 02-07 PROP -SVCS -FPL 2002-08 90.00 001-23010-- 02-07 PROF -SVCS -PPL 2002-51 90.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 36,865.79 TOTAL DUE VENDOR 36,865.79 DANONE WATERS OF NORTH AMERICA INC 0014090-42130-- 12110 3163571-61 EQ RENTAL-NOV/DEC 10.50 0014090-41200-- 12110 3163571-61 SUPPLIES -WATER NOV/DEC 131.15 TOTAL PREPAIDS .00 TOTAL VOUCHERS 141.65 TOTAL DUE VENDOR 141.65 DAVID EVANS AND ASSOCIATES,INC 2505310-46415-17602-46415 12116 111450 PROF.SVCS-SYC CYN 342.54 2505510-46416-19203-46416 A12564 114832 DESIGN SVCS-BREA CYN CTOF 545.77 2505310-46415-19403-46415 12727 105906 DESIGN SVCS-SYC CYN PK 7,331.00 2505310-46415-19403-46415 12727 107768 DESIGN SVCS-SYC CYN PK 1,620.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 9,839.31 TOTAL DUE VENDOR 9,839.31 DAY & NITE COPY CENTER 0014090-42110-- 165851 PRINT SVCS-SMMT RIDGE PRJ 139.51 0015350-42110-- 167290 PRINT SVCS -WINTER S/FEST 31.37 TOTAL PREPAIDS .00 TOTAL VOUCHERS 170.88 TOTAL DUE VENDOR 170.88 DEKRA-LITE,INC 0014090-44000-- 12693 002017 INSTALL -HOLIDAY BANNERS 583.00 0014090-44000-- 12106 002192 INSTALL -HOLIDAY BANNERS 2,650.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 3,233.00 TOTAL DUE VENDOR 3,233.00 DELL MARKETING LP 1185098-46230-- 12696 182455411 EQ -COMP SERVERS 12,580.84 TOTAL. PREPAIDS .00 TOTAL VOUCHERS 12,580.84 TOTAL DUE VENDOR 12,580.84 CITY OF DIAMOND BAR RUN DATE: 12/31/2002 17:07:16 VOUCHER REGISTER PAGE; 5 DUE THRU: 01/02/2003 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK DELLOS BOOSTER CLUB 0015350-41200-- REIMB-WINTER SNOW FEST 91.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 91.00 TOTAL DUE VENDOR 91.00 CAROL DENNIS 0015210-44000-- 12383 PCI11202 PROF.SVCS-PLNN COMM 11/12 250.00 0014040-44000-- .12383 DBCC121702 PROF.SVCS-CC MTG 12/17 225.00 0015210-44000-- 12383 PC112602 PROF.SVCS-PLNN COMM 11/26 100.00 0015210-44000-- 12383 PC121002 PROF.SVCS-PLNN COMM 12/10 275.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 850.00 TOTAL DUE VENDOR 850.00 DFM ASSOCIATES 0014040-42390-- 2003 CA ELECTIONS CODE 42.90 TOTAL PREPAIDS .00 TOTAL VOUCHERS 42.90 TOTAL DUE VENDOR 42.90 DIAMOND BAR AUTOMOTIVE 0015554-42200-- 19888 VEH MAINT-ROAD MAINT VEH 22.44 0015230-42200-- 18297 MAINT-NEIGHBORED IMPVMT 89.21 TOTAL PREPAIDS .00 TOTAL VOUCHERS 111-65 TOTAL DUE VENDOR 111.65 DIAMOND BAR BREAKFAST LIONS CLUB 0015350-41200-- REIMB-WINTER SNOW FEST 12.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 12.00 TOTAL DUE VENDOR 12.00 DIAMOND BAR COUNTRY CLUB 0014415-42325-- 12731 HOLIDAY CELEB-V/PATROL 3,141.64 01/02/2003 55214 0014415-42325--' 12731 DEPOSIT-V/PATROL -500.00 01/02/2003 55214 TOTAL PREPAIDS 2,641.64 TOTAL VOUCHERS 00 TOTAL DUE VENDOR 2,641.64 DIAMOND BAR HAND CAR WASH 0014090-42200-- NOV 02 CAR WASH -POOL VEH 98.91 TOTAL PREPAIDS .00 TOTAL VOUCHERS 98.91 TOTAL DUE VENDOR 98.91 DIAMOND BAR LIONS 0015350-41200-- PROCEEDS -WINTER SNOW FEST 276.96 TOTAL PREPAIDS .00 TOTAL VOUCHERS 276.96 TOTAL DUE VENDOR 276.96 CITY OF DIAMOND BAR RUN DATE. 12/31/2002 17:07:16 VOUCHER REGISTER PAGE: 6 DUE THRU.. 01/02/2003 PREPAID FUND/SSCP-ACCT-PROJECT-ACCT PO A INVOICE DESCRIPTION AMOUNT DATE CHECK DIAMOND BAR MOBIL 0015310-42200-- 7032 VEH MAINT-COMM SVCS 29.95 0015310-42200-- 7035 VEH MAINT-COMM SVCS 29.95 0014090-42200-- 7030 VEH MAINT-POOL VEH 29.95 .0014090-42310-- OCT 02 FUEL -GENERAL 83-29 0014090-42200-- 7110 VEH MAINT-POOL VER 29.95 0015310-42310-- OCT 02 FUEL -COMM. SVCS 217.05 0014090-42200-- 7112 VEH MAINT-POOL VEH 23.64 TOTAL PREPAIDS .00 TOTAL VOUCHERS 443.78 TOTAL DUE VENDOR 443.78 DIAMOND BAR PETTY CASH 0014415-42325-- VOL PATROL-MTGS 4.00 0014090-41200-- GO -SUPPLIES 19.80 0015350-41200-- REC-SUPPLIES 5.00 0014090-41400-- GG-PROMTNL SUPPLIES 45.00 0015210-42325-- PLNG-MTGS 8.00 0015510-42325-- PW -MEETINGS 6.00 0015554-41250-- ROAD MAINT-SUPPLIES 2,42 TOTAL PREPAIDS .00 TOTAL VOUCHERS 90,22 TOTAL DUE VENDOR 90.22 DIVERSIFIED PARATRANSIT INC 1125360-45315-- 12743 HOLIDAY RIDE -11/29-11/30 39.05 1125553-45529-- 12415 DIAMOND RIDE -11/16-11/30 9,619.72 TOTAL PREPAIDS .00 TOTAL VOUCHERS 9,658.77 TOTAL DUE VENDOR 9,658-77 EDUCATION TO GO, INC 0015350-45300-- 12245 814662 CONTRACT CLASS -FALL 116.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 116.00 TOTAL DUE VENDOR 116.00 EVERGREEN INTERIORS 0014090-42210-- 12366 DEC 02 PLANT MAINT-DEC 02 200.00 TOTAL PREPAIDS 00 TOTAL VOUCHERS 200.00 TOTAL DUE VENDOR 200.00 EXCEL LANDSCAPE 1385539-45500-- 12359 42472 LANDSCAPE NAINT-DIST 38 631.00 1385538-45500-- 12359 42881 LANDSCAPE MAINT-DIST 38 2,360.26 TOTAL PREPAIDS .00 TOTAL, VOUCHERS 2,951 26 TOTAL DUE VENDOR 2,991.26 CITY OF DIAMOND BAR RUN DATE: 12/31/2002 17:07:16 VOUCHER REGISTER PAGE: 7 DUE THRU: 01/02/2003 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO q INVOICE DESCRIPTION AMOUNT DATE CHECK FEDERAL EXPRESS 0014090-42120-- 450728812 EXPRESS MAIL -GENERAL 117.03 0014090-42120-- 450698116 EXPRESS MAIL -GENERAL 54.05 TOTAL PREPAIDS .00 ' TOTAL VOUCHERS 171.08 TOTAL DUE VENDOR 171.06 FOOTHILL BUILDING MATERIALS INC 0014440-41200-- SUPPLIES -SAND BAGS 53.58 0014440-41200-- SUPPLIES -SAND BAGS 64.14 0014440-41200-- SUPPLIES -SAND BAGS 46.17 0014440-41200-- 029326 SUPPLIES -SANDBAGS 80.11 0014440-41200-- SUPPLIES -SAND BAGS 74.69 TOTAL PREPAIDS .00 TOTAL VOUCHERS 320.69 TOTAL DUE VENDOR 320.69 GFOA 0014050-44000-- ANNL REVIEW FEE-CAFR PRGM 415.00 01/02/2003 55219 TOTAL PREPAIDS 415.00 TOTAL VOUCHERS 00 TOTAL DUE VENDOR 415.00 GIRL SCOUT TROOP 233 0015350-41200-- PROCEEDS -WINTER SNOW FEST 276.96 TOTAL PREPAIDS .00 TOTAL VOUCHERS 276.96 TOTAL DUE VENDOR 276.96 GONZALEZ/GDODALE ARCHITECTS 2505215-46420-13899-46420 A10666 12026 ARCHTCTRL SVC-C/SVCS CNTR 50.08 TOTAL PREPAIDS .00 TOTAL VOUCHERS 50.08 TOTAL DUE VENDOR 50.06 GRAYBAR 1185096-46230-- 12692 1541757792 EQ -COMPUTER RACK 1,387.64 1185098-46230-- 12692 1541757667 EQ -COMPUTER RACK 611.57 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1,999.21 TOTAL DUE VENDOR 1,999.21 H & R MARKETING 0015350-45310-- 703 CUSHIONS -ROSE PARADE EXCR 429.67 TOTAL PREPAIDS .00 TOTAL VOUCHERS 429 67 TOTAL DUE VENDOR 429.67 HALL & FOREMAN,INC 001-23010-- 1211006 PROF -SVCS -FPL 2002-39 127.50 001-23012-- 1210027 PROF.SVCS-FN 97-193 230.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 357.50 TOTAL DUE VENDOR 357.50 CITY OF DIAMOND BAR RUN DATE: 12/31/2002 17:07:16 VOUCHER REGISTER PAGE: 8 DUE THRU: 01/02/2003 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK HINDERLITER, de LLAMAS ASSOCIATES 0014050-44000-- 7893 -IN SALES TAX AUDIT SVC -4 OTR 4,059.15 TOTAL PREPAIDS _90 TOTAL VOUCHERS 4,059.15 TOTAL DUE VENDOR 4,059.15 HOME DEPOT 0015350-41200-- 6021056 SUPPLIES -WINTER SNOW FEST 77.62 0015554-41300-- 5152423 SUPPLIES -ROAD MAINT 14.81 0015554-41250-- 5021121 SUPPLIES -ROAD MAINT 179.41 TOTAL PREPAIDS .00 TOTAL VOUCHERS 271.84 TOTAL DUE VENDOR 271.84 HYATT REGENCY/SACRAMENTO 0015210-42330-- CCCA CONF-DCM 367.00 01/02/2003 55215 0014030-42330-- CCCA CONF-CMGR/DCM 734.00 01/02/2003 55215 0014010-42330-- CCCA CONF-COUNCIL 704.88 01/02/2003 55215 TOTAL PREPAIDS 1,805.88 TOTAL VOUCHERS _GO TOTAL DUE VENDOR 1,805.88 ICMA RETIREMENT TRUST -457 001-21108-- PP 01 .IAN 03 -PAYROLL DEDUCTIONS 18,656.82 TOTAL PREPAIDS 00 TOTAL VOUCHERS 18,656.82 TOTAL DUE VENDOR 18,656.82 INFOCUS CORP 0014095-46250-- 12764 20110841 PROSECTOR MAINT 459.65 TOTAL PREPAIDS -00 TOTAL VOUCHERS 459.65 TOTAL DUE VENDOR 459.65 INLAND VALLEY DAILY BULLETIN 001-23010-- 128661 LEGAL AD -FPL 2002-17 82.60 001-23010-- 58692 LEGAL AD -FPL 2002-45 174.30 001-23010-- 128661 LEGAL AD -FPL 2002-53 82.60 001-23010-- 104899 LEGAL AD -FPL 2002-61 171.15 001-23010-- 190990 LEGAL AD -FPL 2002-60 144.90 001-23010-- 128661 LEGAL AD -FPL 2002-47 82.60 001-23010-- 55023 LEGAL AD -FPL 2002-50 156-45 TOTAL PREPAIDS 00 TOTAL VOUCHERS B94.60 TOTAL DUE VENDOR 894.60 INT'L COUNCIL OF SHOPPING CENTERS 0014095-42315-- 1121592 ICSC DUES-BLAKEY 50.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 50.00 TOTAL DUE VENDOR 50.00 CITY OF DIAMOND BAR RUN DATE: 12/31/2002 17:07:16 VOUCHER REGISTER PAGE: 9 DUE THRU: 01/02/2003 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO N INVOICE DESCRIPTION AMOUNT DATE CHECK ITALIAN CATHOLIC FEDERATION 0015350-41200-- PROCEEDS -WINTER SNOW FEST 276.96 TOTAL PREPAIDS .00 TOTAL VOUCHERS 276-96 TOTAL DUE VENDOR 276.96 JENKINS & HOGIN, LLP 0014020-44020-- 10802 GEN LEGAL SVCS-NOV 02 5,197.50 0014020-44020-- 10804 GEN LEGAL SVCS -COMM SVCS 202.50 0014020-44020-- 10803 GEN LEGAL SVC -COM DEV NOV 229.50 0014020-44020-- 10805 GEN LEGAL SVCS-P/WORKS 175.50 0014020-44021-- 10801 GEN LEGAL SVC-D/B VS MBCA 31859.50 TOTAL PREPAIDS .00 TOTAL VOUCHERS 9,664.50 TOTAL DUE VENDOR 9,664.50 JOE A GONSALVES & SON INC 0014030-44000-- 12260 JAN 03 LEGISLATIVE SVCS -JAN 03 3,000.00 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 3,000.00 TOTAL DUE VENDOR 3,000.00 JUDICIAL DATA SYSTEMS CORPORATION 0014411-45405-- 3241 PARKING CITE ADMIN-NOV 02 1,425.12 TOTAL PREPAIDS ,0Q TOTAL VOUCHERS 1,425.12 TOTAL DUE VENDOR 1,425.12 LEAGUE OF CA CITIES 0014090-42315-- 11482 MEMBERSHIP DUES -2003 13,774.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 13,774.00 TOTAL DUE VENDOR 13,774.00 LEWIS ENGRAVING INC 0014090-42113-- 12319 10480 ENGRAVING SVCS -BADGE 12.07 TOTAL PREPAIDS .00 TOTAL VOUCHERS 12.07 TOTAL DUE VENDOR 12,07 LOS ANGELES COUNTY SHERIFF'S DEPT 0014411-45402-- 52828 CLVRY CHAPEL TRFFC-NOV 02 6,128.69 1125553-45533-- 52828 TRANSIT SALES-NOV 02 108.73 0014411-45402-- 52678 SCH TRFFC CONTROL-NOV 02 2,489.37 0014411-45402-- 52729 CONTRACT SVCS-NOV 02 333,513.41 0014411-45401-- 52742 STAR PROGRAM-JUL-NOV 02 41,407.10 TOTAL PREPAIDS .00 TOTAL VOUCHERS 383,647.30 TOTAL DUE VENDOR 383,647.30 MAGNUS INTERNATIONAL 0014090-42110-- 12205 103491 PRINT SVCS -BUS CARDS 110.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 110.00 TOTAL DUE VENDOR 110.00 CITY OF DIAMOND BAR RUN DATE. 12/31/2002 17:07:16 VOUCHER REGISTER PAGE: 10 DUE THRU: 01/02/2003 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK MANAGED HEALTH NETWORK 001-21115-- JAN 03 JAN 03 -EAP PREMIUMS 85.10 TOTAL PREPAIDS .00 TOTAL VOUCHERS 85.10 TOTAL DUE VENDOR 85.10 MCE CORPORATION 0015558-45508-- 12186 0211047 VEGETATION C74TRL-NOV 02 5,336.31 TOTAL PREPAIDS _00 TOTAL VOUCHERS 5,336.31 TOTAL DUE VENDOR 5,336.31 MISS DIAMOND BAR BEAUTY PAGEANT INC 0015350-41200-- PROCEEDS -WINTER SNOW FEST 152.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 152.00 TOTAL DUE VENDOR 152.00 MOBILE MODULAR MANAGEMENT GROUP 0015350-42140-- 12212 451680 LEASE PRTBL-SYC CYN PK 460.06 TOTAL PREPAIDS 00 TOTAL VOUCHERS 460.06 TOTAL DUE VENDOR 460.06 MOONLIGHT PRESS 0015210-41200-- 22267 SUPPLIES -PLANNING 243.56 TOTAL PREPAIDS .00 TOTAL VOUCHERS 243.56 TOTAL DUE VENDOR 243.56 NATIONAL NOTARY ASSOCIATION 0015310-42315-- #410846 MEMBERSHIP DUES-SOMENZI 39.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 39.00 TOTAL DUE VENDOR 39.00 NATIONAL SEMINARS GROUP 0014030-42340-- SEMINAR-WHITEHOUSE 395.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 395.00 TOTAL DUE VENDOR 395.00 STEVEN G. NELSON 0015210-44100-- PLNN COMM -11/12,11/26 130.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 130.00 TOTAL DUE VENDOR 130.00 DANIEL NOLAN 0015210-44100-- PLNN COMM -11/12,11/26 130.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 130.00 TOTAL DUE VENDOR 130.00 CITY OF DIAMOND BAR RUN DATE: 12/31/2002 17:07:16 VOUCHER REGISTER PAGE: 11 DUE THRU: 01/02/2003 FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE PREPAID DESCRIPTION AMOUNT DATE CHECK APRIL OLIVA 001-34760-- 51959 RECREATION REFUND 31.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 31.00 TOTAL DUE VENDOR 31.00 OLYMPIC STAFFING SERVICES 0015310-44000-- 90089 TEMP SVCS -WK 12/15 158.88 0015210-44000-- 90089 TEMP SVCS -WK 12/15 377.34 TOTAL PREPAIDS .00 TOTAL VOUCHERS 536.22 TOTAL DUE VENDOR 536.22 P & D CONSULTANTS INC 1415541-44000-- A12363 48174770-09 UTIL SVCS-DIST 41 DEC 02 1395539-44000-- A12363 48174770-09 UTIL SVCS-DIST 39 DEC 02 849.45 0015340-44000-- 566.30 A12363 48174770-09 UTIL SVCS -PARKS DEC 02 1,415.75 1385538-44000-- A12363 48174770-09 UTIL SVCS-DIST 38 DEC 02 1,213.50 TOTAL PREPAIDS .00 TOTAL VOUCHERS 4,045.00 TOTAL DUE VENDOR 4,045.00 PACIFIC ATHLETIC WEAR INC 0015350-41200-- 12683 21078 SUPPLIES -COMM SVCS 4,883.70 TOTAL PREPAIDS .00 TOTAL VOUCHERS 4,883.70 TOTAL DUE VENDOR 4,883.70 PAYROLL TRANSFER 001-10200-- 001-10200-- PP 01/03 PAYROLL TRANSFER -PP 01/03 91,300.00 01/02/2003 PP 01/03 PP 26A/26 02 PAYROLL TRANSFER-PP26A/26 83,300.00 01/02/2003 PP26A/26 TOTAL PREPAIDS 174,600.00 TOTAL VOUCHERS 00 TOTAL DUE VENDOR 174,600.00 PERS HEALTH 0014060-40093--• PP 25-26 ADMIN FEE 34.85 001-21105-- PP 25-26 JAN 02 -HEALTH INS PREMS 17,425.89 TOTAL PREPAIDS 00 TOTAL VOUCHERS 17,460.74 TOTAL DUE VENDOR 17,460.74 PERS RETIREMENT FUND 001-21109-- PP 0I/03 RETIRE CONTRIB-ER 3,836.33 001-21109-- PP 01/03 SURVIVOR BENEFIT 36.27PP 001-21109-- 01/03 RETIRE CONTRIB-E$ 5,768.22 TOTAL PREPAIDS 00 TOTAL VOUCHERS 9,642.82 TOTAL DUE VENDOR 9,642.82 PIONEER RESEARCH CORP 0015340-42210-- 12752 156437 SUPPLIES -PARKS 500.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 500.00 TOTAL DUE VENDOR 500.00 R F DICKSON COMPANY 0015554-45501-- 12113 1142930 ST SWEEPING -DEC 02 7,500.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 7,500.00 TOTAL DUE VENDOR 7,500-00 RALPHS GROCERY COMPANY 0015350-41200-- 12164 10314270 SUPPLIES -TINY TOTS 11.03 TOTAL PREPAIDS .00 TOTAL VOUCHERS 11.03 TOTAL DUE VENDOR 11.03 REINBERGER PRINTWERKS CITY OF DIAMOND BAR 0014095-42110-- RUN DATE: 12/31/2002 17:07;16 9,712.00 TOTAL PREPAIDS VOUCHER REGISTER PAGE: 12 TOTAL VOUCHERS DUE THRU: 01/02/2003 FUND/SECT-ACCT-PROJECT-ACCT PO # PREPAID INVOICE DESCRIPTION AMOUNT DATE CHECK PITNEY BOWES INC 0014411-42200-- 0014090-42130-- 12565 778575 RNTL-PSTGE METER SEPT -DEC 298,77 70.00 TOTAL PREPAIDS 00 .00 TOTAL VOUCHERS TOTAL VOUCHERS 298.77 70.00 TOTAL DUE VENDOR 298.77 PROTECTION SERVICE INDUSTRIES 70.00 PETER ROGERS 0015340-42210-- 12566 1202376 ALARM SVCS-SYC CYN PK 0015340-42210-- 12566 1203275 FIRE ALARM -HERITAGE PK 89.01 0015340-42210-- 12566 1190175 ALARM SVCS 71.88 .00 -HERITAGE PK 79.O8 TOTAL PREPAIDS 202.03 TOTAL DUE VENDOR .00 202.03 TOTAL VOUCHERS 239.97 TOTAL DUE VENDOR 239.97 R & D BLUEPRINT 0015210-42110-- 12308 2310 PRINT SVCS -PLANNING 001-23010-- 94.76 2310 PRINT SVCS -FPL 2002-39 13.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 107.76 TOTAL DUE VENDOR 107.76 R F DICKSON COMPANY 0015554-45501-- 12113 1142930 ST SWEEPING -DEC 02 7,500.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 7,500.00 TOTAL DUE VENDOR 7,500-00 RALPHS GROCERY COMPANY 0015350-41200-- 12164 10314270 SUPPLIES -TINY TOTS 11.03 TOTAL PREPAIDS .00 TOTAL VOUCHERS 11.03 TOTAL DUE VENDOR 11.03 REINBERGER PRINTWERKS 0014095-42110-- 12740 12336 PRINT SVCS -COMM REC GUIDE 9,712.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 9,712.00 TOTAL DUE VENDOR 9,712.00 RHF INC 0014411-42200-- 38545 EQ MAINT-LASER PRINTER 70.00 TOTAL PREPAIDS 00 TOTAL VOUCHERS 70.00 TOTAL DUE VENDOR 70.00 PETER ROGERS 0014095-42112-- 2727 PHTGRPHY SVCS -SNOW FEST 202.03 TOTAL PREPAIDS .00 TOTAL VOUCHERS 202.03 TOTAL DUE VENDOR 202.03 CITY OF DIAMOND BAR RUN DATE: 12/31/2002 17:07:16 VOUCHER REGISTER PAGE: 13 ' DUE THRU: 01/02/2003 FUND/SECT-ACCT-PROSECT-ACCT PO # INVOICE DESCRIPTION PREPAID AMOUNT DATE CHECK ROTARY CLUB OF WALNUT VALLEY 0015350-41200-- REIMB-WINTER SNOW FEST 35.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 35.00 - TOTAL DUE VENDOR 35.00 ROTO -ROOTER 0015340-42210-- 010599 MAINT-PANTERA PARK 192.25 0014090-42210-- 012505 MAINT-CITY HALL 155.50 TOTAL PREPAIDS .00 TOTAL VOUCHERS 347.75 TOTAL DUE VENDOR 347.75 JOSEPH RUZICKA 0015210-44100-- PLNN COMM -11/12,11/26 130.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 130.00 TOTAL DUE VENDOR 130.00 SAFEWAY SIGN COMPANY 0015554-45506-- 12188 46167 INSTALL -RES STREET SIGNS 11,279.00 0015554-45506-- 12188 46014 SIGNS -RESIDENTIAL ST NAME 458.28 TOTAL PREPAIDS .00 TOTAL VOUCHERS 11,737.28 TOTAL DUE VENDOR 11,737.28 SAN GABRIEL VALLEY TRIBUNE 001-23010-- F0761 LEGAL AD -FPL 2002-60 162.12 001-23010-- G0284 LEGAL AD -FPL 2002-47 87.64 001-23010-- H6697 LEGAL AD -FPL 2002-50 178.08 001-23010-- G0284 LEGAL AD -FPL 2002-53 87.64 001-23010-- 59151 LEGAL AD -FPL 2002-59 176.40 001-23010-- 00264 LEGAL AD -FPL 2002-43 87.64 001-23010-- 07529 LEGAL AD -FPL 2002-61 189.84 TOTAL PREPAIDS .00 TOTAL VOUCHERS 969.36 TOTAL DUE VENDOR 969.36 SHERIFF'S DEPARTMENT 001-21114-- PP 01 SLRY ATTCHMT-CC9779382 58.51 TOTAL PREPAIDS .00 TOTAL VOUCHERS 58.51 TOTAL DUE VENDOR 58.51 SIGNAL MAINTENANCE INCORPORATED 0015554-45507-- 12325 51214043 EXTRA SIGNAL MAINT-DEC 02 88.00 0015554-45507-- 12325 51214056 EXTRA SIGNAL MAINT-DEC 02 120.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 208.00 TOTAL DUE VENDOR 208.00 CITY OF DIAMOND BAR RUN DATE: 12/31/2002 17:07:16 VOUCHER REGISTER PAGE: 14 DUE THRU: 01/02/2003 FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION PREPAID AMOUNT DATE CHECK SMART & FINAL 0015350-41200-- 12354 49074 SUPPLIES -HERITAGE C/CTR 120.13 TOTAL PREPAIDS .00 TOTAL VOUCHERS 120.13 TOTAL DUE VENDOR 120.13 SOUTHERN CALIFORNIA EDISON 0015510-42126-- ELECT SVCS -TRAFFIC CONTRL 40.79 1385538-42126-- ELECT SVCS-DIST 38 322.50 1264411-42126-- ELECT SVCS -SHERIFF CENTER 183.70 1385538-42126-- ELECT SVCS-DIST 38 27.48 TOTAL PREPAIDS .00 TOTAL VOUCHERS 574.47 TOTAL DUE VENDOR 574.47 SOU'T'HERN CALIFORNIA GAS COMPANY 0015340-42126-- GAS SVCS-HRTG COMM CTR 124.83 TOTAL PREPAIDS 00 TOTAL VOUCHERS 124.83 TOTAL DUE VENDOR 124.83 STANDARD INSURANCE OF OREGON 001-21106-- PP 25-26 JAN 03-SUPP LIFE INS PREM 148.60 001-21106-- PP 25-26 JAN 03 -LIFE INS PREM 594-50 001-21112-- PP 25-26 JAN 03-STD/LTD 1,032.23 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1,775.33 TOTAL DUE VENDOR 1,775.33 STATE OF CALIFORNIA 001-21114-- PP 01 SLRY ATTCHMT-558753253 243.41 TOTAL PREPAIDS .00 TOTAL VOUCHERS 243.41 TOTAL DUE VENDOR 243.41 SUNGARD PENTAMATION INC 0014050-44030-- 12734 12595 ANNL MAINT-HARDWARE 02/03 635.07 TOTAL PREPAIDS .00 TOTAL VOUCHERS 635.07 TOTAL DUE VENDOR 635-07 SUNSHINE ROOFING 001-34110-- REFUND -BLDG PERMIT 107.18 TOTAL PREPAIDS .00 TOTAL VOUCHERS 107.18 TOTAL DUE VENDOR 107.18 JACK TANAKA 0015210-44100-- PLNN COMM -11/12,12/26 130.00 TOTAL PREPAIDS 00 TOTAL VOUCHERS 130.00 TOTAL DUE VENDOR 130.00 CITY OF DIAMOND BAR RUN DATE: 12/31/2002 17:07:16 VOUCHER REGISTER PAGE: 15 DUE THRU: 01/02/2003 PREPAID FUND/SECT'-ACCP-PROJECT-ACCT PO k INVOICE DESCRIPTION AMOUNT DATE CHECK TENNIS ANYONE 0015350-45300-- 12670 CONTRACT CLASS -FALL 554.40 TOTAL PREPAIDS .00 TOTAL VOUCHERS 554.40 TOTAL DUE VENDOR 554.40 THE WEEKLY NEWS -WALNUT 0019095-92115-- 12403 3625 AD-W/SNOW FEST/NGHBHD MTG 350.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 350.00 TOTAL DUE VENDOR 350.00 STEVEN TYE 0015210-44100-- PLNN COMM -11/12,11/26 130.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 130.00 TOTAL DUE VENDOR 130.00 VERIZON CALIFORNIA 0014090-42125-- 9093969774 PH.SVCS-DATA MODEM 55.40 0015340-42125-- 9098619220 PH.SVCS-SYC CYN PK 271.61 0015340-42125-- 9093967182 PH.SVCS-DAY CAMP 77,16 1185098-42125-- 9098608931 PH.SVCS-TELEWORK-ACIS 100.92 0015340-42125-- 9093960194 PH.SVCS-SYC CYN PK 42.57 TOTAL PREPAIDS .00 TOTAL VOUCHERS 547.66 TOTAL DUE VENDOR 547.66 VERIZON WIRELESS -LA 0014440-42125-- 12/11/03 CELL CHRGS-EMERG PREP 431.07 0014440-42125-- 01/11/03 CELL CHRGS-EMERG PREP 232,99 0014090-42125-- 12/11/03 CELL CHRGS-POOL VEH 33.25 0014415-42125-- 12/11/03 CELL CHRGS-V/PATROL 3.75 0014010-42125-CC403-42125 01/11/03 CELL CHRGS-COUNCIL 33.25 0014090-42125-- 12/11/03 CELL CHRGS-GENERAL 61.56 0014030-42125-- 01/11/03 CELL CHRGS-CMGR 33.25 0014030-42125-- 12/11/03 CELL CHRGS-CMGR 33.25 0014010-42125-CC203-42125 12/11/03 CELL CHRGS-COUNCIL 39,70 0014090-42125-- 01/11/03 CELL CHRGS-POOL VEH 316.27 0014411-42125-- 12/11/03 CELL CHRGS-SHERIFF 46.50 0014010-42125-CC403-42125 12/11/03 CELL CHRGS-COUNCIL 33.25 1264411-42125-- 01/11/03 CELL CHRGS-V/PATROL 3,75 0014090-42125-- 12/11/03 CELL CHRGS-GENERAL 133.00 0014010-42125-CC203-42125 01/11/03 CELL CHRGS-COUNCIL 33.25 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1,468.09 TOTAL DUE VENDOR 1,468.09 VISION SERVICE PLAN 001-21107-- PP 25-26 .TAN 03 -VISION PREMIUMS 11189.68 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1,189.68 TOTAL DUE VENDOR 1,189.68 REPORT TOTAL PREPAIDS 182,547.48 REPORT TOTAL VOUCHERS 616,722.79 REPORT TOTAL 799,270.27 CITY OF DIAMOND BAR RUN CAT£: 12/31/2002 17:07:16 VOUCHER REGISTER PAGE: 16 DUE THRU: 01/02/2003 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK WELLS FARGO CARD SERVICES 0014010-42325-CC303-42325 MTG-COUNCIL 60.50 0014030-42325-- MTGS-CMGR 486.80 0015510-41200-- SUPPLIES -PUBLIC WORKS 28.73 01/02/2003 55217 .0015350-41200-- SUPPLIES-REC.CEREMONY 59.94 01/02/2003 55217 0014030-42125-- PALMNET SVCS-DCM 10.72 01/02/2003 55217 0015350-41200-- SUPPLIES -RECREATION 677.41 01/02/2003 55217 0015350-42330-- CPRS CONF-ROSE,CREWS 238.97 01/02/2003 55217 0014040-42330-- SEMINAR -BURGESS 395.00 01/02/2003 55217 0015510-42320-- PUBLICATIONS -PUBLIC WORKS 109.00 01/02/2003 55217 0014090-42310-- FUEL -GENERAL 19.36 01/02/2003 55217 0015510-42325-- MTGS-INTERVIEW PANEL 57.65 01/02/2003 55217 "0015210-42125-- PALMNET SVCS-DESTEFANO 10.72 TOTAL PREPAIDS 11596.78 TOTAL VOUCHERS 558.02 TOTAL DUE VENDOR 2,154.80 WEST COACH CORPORATION 0014090-41200-- 1766C SUPPLIES -NAME PLATES 43.10 TOTAL PREPAIDS .00 TOTAL VOUCHERS 43.10 TOTAL DUE VENDOR 43.10 WHIPSYS 0014070-44000-- 12694 20030 SVCS -FIREWALL SOFTWARE 280.00 0014070-44000-- 12694 20029 PROF.SVCS-FIREWALL UPGRD 1,260.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1,540.00 TOTAL DUE VENDOR 1,540.00 PAUL WRIGHT 0014090-44000-- 12208 A/V SVCS-P/C,CNCL MTG 280.00 TOTAL PREPAIDS 00 TOTAL VOUCHERS 280.00 TOTAL DUE VENDOR 280.00 XEROX CORPORATION 0014090-42200-- 12642 92854559 COPIER MAINT-NOV 02 368.31 0014090-42200-- 12642 92854562 COPIER MAINT-NOV 02 368.31 TOTAL PREPAIDS .00 TOTAL VOUCHERS 736.62 TOTAL DUE VENDOR 736.62 YOUTH TODAY 0015310-42320-- SUBSCRIPTION -COMM SVCS 18.50 TOTAL PREPAIDS .00 TOTAL VOUCHERS 18.50 TOTAL DUE VENDOR 18.50 REPORT TOTAL PREPAIDS 182,547.48 REPORT TOTAL VOUCHERS 616,722.79 REPORT TOTAL 799,270.27 CITY COUNCIL � �1�C1,1,Yi1'OR:1'S'Wd� TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manager �, ,/ TITLE: Treasurer's Statement — November 30,, 2002 RECOMMENDATION: Approve the November 2002, Treasurer's Statement. FINANCIAL IMPACT: No Fiscal Impact BACKGROUND: Agenda # 6 , 5 Meeting Date: January 07, 2003 AGENDA REPORT Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City Council's review and approval. This statement shows the cash balances for the various funds, with a breakdown of bank account balances, investment account balances and the effective yield earned from investments. PREPARED BY: Linda G. Magnuson, Finance Director REVIEWED BY: `lv v ,.�d�,�J Depart t Head Attachments: Treasurer's Statement Deputy City Manager CITY OF DIAMOND BAR TREASURER'S MONTHLY CASH STATEMENT November 30, 2002 BEGINNING TRANSFERS ENDING BALANCE RECEIPTS DISBURSEMENTS IN (OUT) BALANCE . GENERAL FUND $20,470,518.47 $772,912.00 $1,230,697.28 $20.012,733.19 LIBRARY SERVICES FUND 84,155.87 0,00 523.34 83,632.53 COMMUNITY ORG SUPPORT FD (2,949,00) 0.00 0.00 (2,949.00) GAS TAX FUND 574,845.91 0.00 0100 574,845,91 TRANSIT TX (PROP A) FD 1,205.414.04 30,423.10 36,975.95 1,198,861.19 TRANSIT TX (PROP C) FD 1,397,948.21 68,850.54 0.00 1,466,798.75 INTEGRATED WASTE MGT FD 487,175.20 4,020.00 9,733.10 481,462.10 AB2928-TR CONGESTION RELIEF FD 176,090.86 0.00 0.00 176,090.86 AIR QUALITY IMPRVMNT FD 223,221,10 0.00 1,462.74 221,758.36 PARK & FACILITIES DEVEL. FD 1,804,983,67 0.00 0.00 1,804,983.67 COM DEV BLOCK GRANT FD (37,933,75) 18,007,00 6,548.80 (26,475.55) CITIZENS OPT -PUBLIC SAFETY FD 400,205.78 0.00 1,405.69 398,800.09 NARCOTICS ASSET SEIZURE FD 304,120.63 0.00 0.00 304,120.63 CA LAW ENFORCEMENT EQUIP PRGM 118,938.06 0.00 60,215.00 58,72306 LANDSCAPE DIST #38 FD 415,618.40 3,022.22 14,627.86 404,012.76 LANDSCAPE DIST #39 FD 189,314.98 1,716,69 12,039.06 178,992.61 LANDSCAPE DIST #41 FD 367,931.05 793.35 11,676.86 357,047.54 GRAND AV CONST FUND 131,900.28 0.00 131,900.28 CAP IMPROVEMENT PRJ FD (2,891,393,42) 570.00 301,317,71 (3,192,141.13) SELF INSURANCE FUND 1,144,893.39 0.00 0.00 1.144,893.39 EQUIPMENT REPLACEMENT FUND 164,673.89 0.00 0.00 164,673.89 COMPUTER REPLACEMENT FUND 1,568,00 0.00 1,568.00 TOTALS $26,728,105.62 $900,314.90 $1,687,223.39 $0.00 $25,941,197.13 SUMMARY OF CASH: DEMAND DEPOSITS, GENERAL ACCOUNT ($562,552.04) PAYROLL ACCOUNT 10,067.86 CHANGE FUND 250.00 PETTY CASH ACCOUNT 500.00 TOTAL DEMAND DEPOSITS ($551,734.18) INVESTMENTS: US TREASURY Money Market Acct. $18,769.16 LOCAL AGENCY INVESTMENT FD 26,474,162.15 TOTAL INVESTMENTS $26,492,931,31 TOTAL CASH $25,941,197.13 Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund, All funds are available fo withdrawal within 24 hours. Investment in the Local Agency Investment Fund is allowed under the City's formally adopted investment policy. As a secondary investment option, the City continues to maintain the US Treasury Sweep Account with Wells Fargo. Any excess funds are "swept" on a daily basis from the City's bank accounts and are invested overnight into an investmen pool of US Treasury Notes. Interest is credited to the City's bank account on a monthly basis L.A.I.F - Effective Yield for November 2002 2.301% Money Market -Effective Yield for November 2002 0.878% All investments are placed in accordance with the City of Diamond Bar's Investment Policy. The above summary rovides sufficient cash flow liquidity to meet the next six month's esti ed expen ' fires. Linda C. Lowry, Treasur CITY COUNCIL TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manager ,,, ,/ TITLE: Treasurer's Statement — November 30, 2002 RECOMMENDATION: Approve the November 2002, Treasurer's Statement. FINANCIAL IMPACT: No Fiscal Impact BACKGROUND: Agenda # Meeting Date: January 07, 2003 AGENDA REPORT Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City Council's review and approval. This statement shows the cash balances for the various funds, with a breakdown of bank account balances, investment account balances and the effective yield earned from investments. PREPARED BY: Linda G. Magnuson, Finance Director REVIEWED BY: Depart t Head Attachments: Treasurer's Statement Deputy City Manager CITY OF DIAMOND BAR TREASURER'S MONTHLY CASH STATEMENT November 30, 2002 Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. All funds are available fo withdrawal within 24 hours. Investment in the Local Agency Investment Fund is allowed under the City's formally adopted investment policy, As a secondary investment option, the City continues to maintain the US Treasury Sweep Account with Wells Fargo, Any excess funds are "swept" on a daily basis from the City's bank accounts and are invested overnight into an investmen pool of US Treasury Notes. Interest is credited to the City's bank account on a monthly basis L.AJ.F - Effective Yield for November 2002 2301% Money Market -Effective Yield for November 2002 0.878% All investments are placed in accordance with the City of Diamond Bar's Investment Policy. The above summary rovides sufficient cash flow liquidity to meet the next six month's esti ed expen ' Ares, Inda C. Lowry, Treasur BEGINNING TRANSFERS ENDING BALANCE RECEIPTS DISBURSEMENTS IN (OUT) BALANCE GENERAL FUND $20,470,518.47 $772,912.00 $1,230,697.28 $20,012,733.19 83,632.53 LIBRARY SERVICES FUND 84,155,87 0.00 523,34 0.00 {2.949.00) COMMUNITY ORG SUPPORT FD (2,949.00) 0.00 0.00 574,845.91 GAS TAX FUND TRANSIT TX(PROPA) FD 574,845.91 1,205,414.04 0,00 30,423.10 36,975.95 1,198,861,19 TRANSIT TX (PROP C) FD 1,397,948.21 68,850.54 0.00 1,466,798.75 481,462,10 INTEGRATED WASTE MGT FD 487,175.20 4,020.00 9,733.10 0.00 176,090.86 AB2928-TR CONGESTION RELIEF FD 176,090.86 0.00 0,00 1,462.74 221,758.36 Alit QUALITY IMPRVMNT FD 223,221.10 0.00 1,804,983.67 PARK & FACILITIES DEVEL. FD 1,804,983.67 (37,933.75) 0.00 18,007,00 6,548.80 (26,475,55) COM DEV BLOCK GRANT FD 400,205.78 0.00 1,405.69 398,800.09 CITIZENS OPT -PUBLIC SAFETY FD 0.00 0.00 304,120.63 NARCOTICS ASSET SEIZURE FD 304,120.63 0.00 60,215.00 58,723.06 CA LAW ENFORCEMENT EQUIP PRGM 118,938.06 415,618,40 3,022.22 14,627.86 404,012,76 LANDSCAPE DIST #38 FD LANDSCAPE DIST #39 FD 189,314.98 1,716,69 12,039.06 178,992.61 LANDSCAPE DIST #41 FD 367,931.05 793.35 11,676.86 357,047.54 131,900.28 GRAND AV CONST FUND CAP IMPROVEMENT PRJ FD 131,900.28 (2,891,393.42) 570.00 0.00 301,317.71 (3,192,141.13) SELF INSURANCE FUND 1,144,893,39 0.00 0.00 1,144,893.39 164,673.89 EQUIPMENT REPLACEMENT FUND 164,673.89 0.00 0.00 0.00 (1,568.00) COMPUTER REPLACEMENT FUND (1,568.00) $26,728,105.62 $900,314.90 51,687,223.39 $0.00 $25,941,197.13 TOTALS SUMMARY OF CASHO DEMAND DEPOSITS: GENERAL ACCOUNT ($562,552.04) PAYROLL ACCOUNT 10,067.86 CHANGE FUND 250.00 PETTY CASH ACCOUNT 500.00 TOTAL DEMAND DEPOSITS ($551,734.18) INVESTMENTS: US TREASURY Money Market Acct. $18,769.16 LOCAL AGENCY INVESTMENT FD 26,474,162.15 TOTAL INVESTMENTS $26,492,931.31 TOTAL CASH $25,941 , 197.13 Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. All funds are available fo withdrawal within 24 hours. Investment in the Local Agency Investment Fund is allowed under the City's formally adopted investment policy, As a secondary investment option, the City continues to maintain the US Treasury Sweep Account with Wells Fargo, Any excess funds are "swept" on a daily basis from the City's bank accounts and are invested overnight into an investmen pool of US Treasury Notes. Interest is credited to the City's bank account on a monthly basis L.AJ.F - Effective Yield for November 2002 2301% Money Market -Effective Yield for November 2002 0.878% All investments are placed in accordance with the City of Diamond Bar's Investment Policy. The above summary rovides sufficient cash flow liquidity to meet the next six month's esti ed expen ' Ares, Inda C. Lowry, Treasur CITY COUNCIL Agenda # 6 , 6 Meeting Date: January 7, 2003 AGENDA REPORT TO: Honorable Mayor and Members he City Council VIA: Linda C. Lowry, City Manager TITLE: Transmittal of Comprehensive Annual Financial Report and Single Audit Report on Federal Awards for the year ended June 30, 2002. RECOMMENDATION: It is recommended that the City Council receive and file the Comprehensive Annual Financial Report for FY 01-02 as prepared by the City Finance Department and the City's auditors, Conrad and Associates, L.L.P. It is also recommended that the City Council receive and file the FY 01-02 Single Audit Report on Federal Awards as presented. FINANCIAL IMPACT: None BACKGROUND: The FY 2001-2002 annual audit has been completed by the City's independent auditing firm of Conrad and Associates, L.L.P. Part of the audit contract includes the completion, with staff's assistance, of the Comprehensive Annual Financial Report and the Single Audit Report on Federal Awards. DISCUSSION: The City's Finance Department in concert with the City's independent auditing firm of Conrad and Associates, L. L. P. has prepared the Fiscal Year 2001-2002 Comprehensive Annual Financial Report (CAFR). In addition to the CAFR, the audit firm has also prepared the annual Single Audit Report on Federal Awards. This report is done as a part of the reporting requirements of the Single Audit Act of 1984 and the US Office of Management and Budget Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations. This fiscal year the City expended a total of $1,946,727 in Federal Funds. This includes $1,312,000 from the US Department of Transportation (ISTEA), $578,981 in CDBG funds and the balance of $55,746 in Local Law Enforcement Block Grant money. Page Two — City Council Agenda Report Transmittal of Comprehensive Annual Financial Report and Single Audit Report The City once again received an unqualified audit opinion. In addition there were no management findings or comments. General Fund Equity showed an increase of $2,293,294, bringing the total General Fund fund equity to $20,052,139 at June 30,2002. The Finance Department has submitted the CAFR to the California Society of Municipal Finance Officers and the Government Finance Officers Association for their respective certificate of excellence award programs. The City has been honored to receive these awards for the past seven consecutive years. PREPARED BY: Linda G. Magnuson REVIEWED BY: Departm t Head Deputy City Manager Attachments: FY 01-02 Comprehensive Annual Financial Report and Single Audit Report on Federal Awards v7.A-�L COMPREHENSIVE ANNUAL FINANCIAL REPORT200 CITY OF DIAMOND BAR, CALIFORNIA YEAR ENDED JUNE 30, 2002 CITY OF DIAMOND BAR Diamond Bar, California Comprehensive Annual Financial Report Year ended June 30, 2002 Prepared by FINANCE DEPARTMENT (This page intentionally left blank.) CITY OF DIAMOND BAR Comprehensive Annual Financial Report Year ended June 30, 2002 TABLE OF CONTENTS INTRODUCTORY SECTION: EXHIBIT Page Letter of Transmittal i Officials of the City of Diamond Bar xiv Organization Chart xv Certificate of Award for Outstanding Financial Reporting (CSMFO) xvi Certificate of Achievement for Excellence in Financial Reporting (GFOA) xvii FINANCIAL SECTION: Independent Auditors' Report General Purpose Financial Statements: • Combined Balance Sheet - All Fund Types and Account Groups • Combined Statement of Revenues, Expenditures and Changes in Fund Balances - All Governmental Fund Types • Combined Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual - All Governmental Fund Types • Combined Statement of Revenues, Expenses and Changes in Retained Earnings - Proprietary Fund Type • Combined Statement of Cash Flows - Proprietary Fund Type 0 Notes to the Financial Statements I AA 2 CC 5 DD 7 EE 8 9 CITY OF DIAMOND BAR Comprehensive Annual Financial Report (Continued) TABLE OF CONTENTS, (CONTINUED) Supplemental Data: General Fund: EXHIBIT Page • Comparative Balance Sheets A-1 27 • Schedule of Revenue - Budget and Actual A-2 28 • Schedule of Expenditure - Budget and Actual A-3 29 Special Revenue Funds: • Combining Balance Sheet B-1 31 • Combining Statement of Revenues, Expenditures and Changes in Fund Balances B-2 33 • State Gas Tax Fund: Statement of Revenues, Expenditures and Changes B-3 35 in Fund Balances - Budget and Actual • Proposition A Transit Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual B-4 36 • Proposition C Transit Fund: Statement of Revenues, Expenditures and Changes B-5 37 in Fund Balances - Budget and Actual • ISTEA Fund: Statement of Revenues, Expenditures and Changes B-6 38 in Fund Balances — Budget and Actual CITY OF DIAMOND BAR Comprehensive Annual Financial Report (Continued) TABLE OF CONTENTS, (CONTINUED) • Traffic Congestion Relief Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual • Integrated Waste Management Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual • Air Quality Improvement Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual • Bicycle and Pedestrian Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual • California Law Enforcement Equipment Program (CLEEP) Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual • Park and Facility Development Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual • Community Development Block Grant Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual • Citizens Option for Public Safety (COPS) Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual EXHIBIT Page B-7 39 B-8 40 B-9 41 B-10 42 B-11 43 B-12 44 B-13 45 B-14 46 CITY OF DIAMOND BAR Comprehensive Annual Financial Report (Continued) TABLE OF CONTENTS, (CONTINUED) • Asset Seizure Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual • Landscape Maintenance Districts Funds: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Capital Projects Funds: • Combining Balance Sheet • Combining Statement of Revenues, Expenditures and Changes in Fund Balances • Grand Avenue Construction Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual • Capital Improvement Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Internal Service Funds: 0 Combining Balance Sheet EXHIBIT rage B-15 47 C-1 50 C-2 51 C-3 52 C-4 53 D-1 55 CITY OF DIAMOND BAR Comprehensive Annual Financial Report (Continued) TABLE OF CONTENTS, (CONTINUED) • Combining Statement of Revenues, Expenses and Changes in Retained Earnings • Combining Statement of Cash Flows EXHIBIT Page STATISTICAL SECTION: D-2 56 D-3 57 General Fixed Assets Account Group: • Comparative Schedule of General Fixed Assets by Source • Schedule of General Fixed Assets by Function and Activity • Schedule of Changes in General Fixed Assets by Function and Activity E- I 59 E-2 60 E-3 61 62 63 64 65 66 67 68 69 70 71 72 73 74 Table No. STATISTICAL SECTION: General Governmental Expenditures by Function I General Governmental Revenues by Source 2 Secured Property Tax Levies and Collections 3 Assessed and Estimated Actual Values of Taxable Property 4 Property Tax Rates - All Direct and Overlapping Governments 5 Principal Taxpayers 6 Computation of Legal Debt Margin 7 Computation of Direct and Overlapping Debt 8 Schedule of Insurance in Force 9 Demographic and Miscellaneous Statistical Information 10 Residential and Commercial Construction I 1 Ratio - Unreserved General Fund Balance to Annual General Fund Expenditures 12 Schedule of Credits 13 62 63 64 65 66 67 68 69 70 71 72 73 74 (This page intentionally left blank.) Wen P. Chang Mayor Deborah H. O'Connor Mayor Pro Tem Carol Herrera Council Member Robert S. Huff Council Member Robert P. Zirbes Council Member Recycled paper December 4, 2002 City of Diamond Bar 21825 E. Copley Drive • Diamond Bar, CA 91765-4178 (909) 860-2489 • Fax (909) 861-3117 www.CityofDiamondBar.com Honorable Mayor and Members of the City Council City of Diamond Bar Diamond Bar, California It is a pleasure to submit the Comprehensive Annual Financial Report of the City of Diamond Bar for the fiscal year ended June 30, 2002. Responsibility for both the accuracy of the presented data and the completeness and fairness of the presentation, including all disclosures, rests with the City. We believe the data presented is accurate in all material respects; that it is presented in a manner designed to fairly set forth the financial position and results of operations of the City as measured by the financial activity of its various funds and account groups; and that all disclosures necessary to enable the reader to gain a full understanding of the City's financial affairs have been included. The Comprehensive Annual Financial Report (CAFR) is presented in three sections: introductory, financial and statistical. The introductory section includes this transmittal letter, the City's organizational chart and a list of principal officials. The financial section includes general purpose financial statements and schedules, the independent auditor's report, and the notes to the financial statements. The statistical section includes selected financial and demographic information on a multi-year basis. In addition to the financial audit, the City is legally required to also conduct an annual single audit in conformity with the provisions of the Single Audit Act of 1984 and the US Office of Management and Budget Circular A-133, Audits of States Local Governments and Non -Profit Organizations. Information related to this single audit, including the schedule of federal financial assistance, findings and recommendations, and auditors'reports on the internal control structure and compliance with applicable laws and regulations, are not included with this report and are issued as a separate document. N AWARDS The Government Finance Officers Association of the United States and Canada (GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting to the City of Diamond Bar for its comprehensive annual financial report for the fiscal year ended June 30, 2001. The Certificate of Achievement is a prestigious national award recognizing conformance with the highest standards for preparation of state and local financial reports. In order to be awarded a Certificate of Achievement, a government unit must publish an easily readable and efficiently organized comprehensive annual financial report, with contents that conform to program standards. The CAFR must satisfy both generally accepted accounting principles and applicable legal requirements. A Certificate of Achievement is valid for a period of one year only. The City of Diamond Bar has received the Certificate of Achievement for the last seven consecutive years (fiscal years ended 1995 through 2001 ). We believe our current report continues to meet the Certificate of Achievement Program's requirements and we are submitting it to GFOA to determine its eligibility for another certificate. The City of Diamond Bar has also been awarded the Certificate of Award for Outstanding Financial Reporting by the California Society of Municipal Finance Officers for its comprehensive annual financial report for the last seven consecutive years. REPORTING ENTITY AND ITS SERVICES This Comprehensive Annual Financial Report includes all funds and account groups of the City. The City directly provides a limited range of services and contracts for several other services. The City's significant reliance on contracted services has the benefit of reducing expenses to the citizens of the City of Diamond Bar while simultaneously - providing the City with a high degree of flexibility in responding to changing economic conditions. Contracted services include police protection, building and safety, street maintenance, park maintenance, capital improvement projects, animal control, attorney -- services and engineering. Staff provided services include: community development (which includes planning, economic development, building and safety management, and code enforcement), public works (which includes engineering, capital projects -- administration, street maintenance contract management, traffic and transportation matters, engineering contract management, solid waste contract management and subsidized transit ticket sales), community services (which includes senior services, park maintenance, recreation services and landscape maintenance), community relations, grant administration, financial management, and administrative management. All of these activities are included in this report. Wen P. Chang Mayor 3eborah H. O'Connor Mayor Pro Tem Carol Herrera Council Member Robert S. Huff Council Member Robert P. Zirbes Council Member Hecyded paper December 4, 2002 City of Diamond Bar 21825 E. Copley Drive - Diamond Bar, CA 91765-4178 (909) 860-2489 • Fax (909) 861-3117 www.CityofDiamondBar.com Honorable Mayor and Members of the City Council City of Diamond Bar Diamond Bar, California It is a pleasure to submit the Comprehensive Annual Financial Report of the City of Diamond Bar for the fiscal year ended June 30, 2002. Responsibility for both the accuracy of the presented data and the completeness and fairness of the presentation, including all disclosures, rests with the City. We believe the data presented is accurate in all material respects; that it is presented in a manner designed to fairly set forth the financial position and results of operations of the City as measured by the financial activity of its various funds and account groups; and that all disclosures necessary to enable the reader to gain a full understanding of the City's financial affairs have been included. The Comprehensive Annual Financial Report (CAFR) is presented in three sections: introductory, financial and statistical. The introductory section includes this transmittal letter, the City's organizational chart and a list of principal officials. The financial section includes general purpose financial statements and schedules, the independent auditor's report, and the notes to the financial statements. The statistical section includes selected financial and demographic information on a multi-year basis. In addition to the financial audit, the City is legally required to also conduct an annual single audit in conformity with the provisions of the Single Audit Act of 1984 and the US Office of Management and Budget Circular A-133, Audits of States Local Governments and Non -Profit Organizations. Information related to this single audit, including the schedule of federal financial assistance, findings and recommendations, and auditors'reports on the internal control structure and compliance with applicable laws and regulations, are not included with this report and are issued as a separate document. AWARDS The Government Finance Officers Association of the United States and Canada (GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting to the City of Diamond Bar for its comprehensive annual financial report for the fiscal year ended June 30, 2001. The Certificate of Achievement is a prestigious national award recognizing conformance with the highest standards for preparation of state and local financial reports. In order to be awarded a Certificate of Achievement, a government unit must publish an easily readable and efficiently organized comprehensive annual financial report, with contents that conform to program standards. The CAFR must satisfy both generally accepted accounting principles and applicable legal requirements. A Certificate of Achievement is valid for a period of one year only. The City of Diamond Bar has received the Certificate of Achievement for the last seven consecutive years (fiscal years ended 1995 through 2001 ). We believe our current report continues to meet the Certificate of Achievement Program's requirements and we are submitting it to GFOA to determine its eligibility for another certificate. The City of Diamond Bar has also been awarded the Certificate of Award for Outstanding Financial Reporting by the California Society of Municipal Finance Officers for its comprehensive annual financial report for the last seven consecutive years. REPORTING ENTITY AND ITS SERVICES This Comprehensive Annual Financial Report includes all funds and account groups of the City. The City directly provides a limited range of services and contracts for several other services. The City's significant reliance on contracted services has the benefit of reducing expenses to the citizens of the City of Diamond Bar while simultaneously providing the City with a high degree of flexibility in responding to changing economic conditions. Contracted services include police protection, building and safety, street maintenance, park maintenance, capital improvement projects, animal control, attorney services and engineering. Staff provided services include: community development (which includes planning, economic development, building and safety management, and code enforcement), public works (which includes engineering, capital projects "- administration, street maintenance contract management, traffic and transportation matters, engineering contract management, solid waste contract management and subsidized transit ticket sales), community services (which includes senior services, park maintenance, recreation services and landscape maintenance), community relations, grant administration, financial management, and administrative management. All of these activities are included in this report. -11- The Los Angeles County Fire District provides fire protection, which is independent of the City. Funds are collected through property tax bills and are disbursed directly to the Los Angeles County Fire District by the Los Angeles County Tax Collector's Office. Water services for the City are provided by the Walnut Valley Water District. Refuse collection is provided by private waste collection companies. Additionally, schools are provided by both the Walnut Valley Unified School District and the Pomona Unified School District. Accordingly, none of these activities are included in this report. ECONOMIC CONDITION AND OUTLOOK Located at the junction of the 57 and 60 freeways, the City of Diamond Bar is at the hub of the Los Angeles basin transportation network. A twenty-five mile radius encompasses Pasadena, downtown Los Angeles, Long Beach, Irvine and Riverside. Diamond Bar is a relatively young residential community of about 56,000, situated among the meandering hills and valleys of Brea Canyon. Many desired services can be found in Diamond Bar's shopping and business centers. Recreational opportunities within the City include more than 70 acres of developed park facilities and an 18 hole public golf course. During the last few years, the City of Diamond Bar's economy has seen a marked improvement. This fiscal year was no exception as illustrated by higher sales tax revenues, and property tax revenues. Now, with the threat of diminishing sales tax revenue and possible shifts in State revenue, the future is not as stable as it once was. The City has, however, built General Fund reserves to fill in any gaps created by the economy or the State. A careful analysis of the FY 02-03 budget will be done mid -year to adjust anticipated revenues as well as appropriations. MAJOR INITIATIVES For the Year. In the FY01-02 budget, the City of Diamond Bar identified several major programs and projects necessary to meet increased service levels and to prepare the City for the future requirements of its residents. The following is a list of the significant activities accomplished this fiscal year. In its continuing effort to serve the citizens of Diamond Bar, the City has been striving to improve and enhance civic and recreational opportunities within the City. The major component of this plan has been to build a Community/Senior Center located in Summitridge Park. The new Center will feature a large banquet room, meeting rooms, crafts rooms and dedicated Senior Center. This facility will provide much needed supplemental meeting and activity space for the City's active senior citizen organizations as well as provide space for the City's recreational activities. After many years of planning and design, contracts were solicited this fiscal year and the grading of the site commenced in July 2002. It is anticipated that the facility will be completed and ready for business in December 2003. In addition to the Community Senior Center, the City is also exploring the possibilities of expanding library services within the City. The design of the Community/Senior Center included a conceptual design of a possible library at the same site. City staff is exploring funding mechanisms for the construction and future operation of an expanded facility. Most Cities face the problem of records retention and management. The City of Diamond Bar is no different. For the past few years the sheer volume of records and space to store them has become an issue. This fiscal year, the City continued its contract with a firm that is assisting staff in scanning documents into the City's computerized imaging system. The main emphasis has and continues to be to scan the historical engineering maps, drawings and building permits into the system. The City's Capital Improvement Program for FY 01-02 included several street rehabilitation and maintenance projects. This included the rehabilitation and street- scaping of Brea Canyon Road between Pathfinder Road and the southerly City limit. This improvement has greatly enhanced the southern entry into the City. The portion of Golden Springs that is located between Torito Lane and Temple Avenue at the northern City limit was also rehabilitated. As a part of the ongoing street maintenance program, the City's pavement management plan divided the City's major thoroughfares into five slurry seal areas. In addition the associated neighborhood streets have been split up in to five areas. Slurry Seal and Neighborhood Improvement areas number three were completed this fiscal year. Transportation and traffic continue to be major sources of concern for the City. The City has continued its popular transit subsidy and Dial -a -Cab programs. The transit subsidy program offers a 20% to 50% discount to citizens on transit passes for Foothill Transit, Metrolink, and the MTA. The other extremely popular program implemented by the City is the Dial -a -Cab program, which offers senior and handicapped citizens taxicab transportation at a nominal rate. These programs are being funded by Proposition A Transit Funds. The City has implemented an ongoing traffic signal program, which is designed to place signals at several warranted locations throughout the community. Traffic signals and improvements completed this year include the intersections of Gateway at Valley Vista, Bridgegate at Lot 16 in the Gateway Corporate Center, Golden Springs at Lemon and Diamond Bar Boulevard at Sunset Crossing — left turn improvements. In addition improvements were designed for an additional four signals. The City Council has been and continues to be extremely interested in addressing the needs and wants of its citizens. The improvement and expansion of recreational opportunities within the City has been of special interest. For several years, the City has had field drainage problem at one of its premiere parks, Peterson Park. It has been difficult to maintain the turf in optimal condition due to poor design. This problem was -v- corrected this year and the playing fields are much improved. -vi- The City continued its implementation of an aggressive economic development program. The mainstay of this program has been the marketing of Diamond Bar. The City will continue to participate in business trade shows in an effort to draw attention to the City's favorable location and business friendly environment. Additionally, the City has focused on business retention activities. This year the City faced the real possibility of losing one of its major sales tax producers Financial Statements ANote 12, he City fter many months of negotiations as noted in the Notes to entered into a business retention agreement. next the e years. eement guarantees that the business will remain in Diamond Bar for a For the Future - The accompanying financial statements reflect an excellent financial condition. This has been accomplished through a combination of sound leadership and management and a conservative financial approach. l revenue resources. Of major concern, are efforts by the State as tax rrev nues. This along with the taking of se include motor vehicle license fees g revenue that was to "backfill" shortages in property tax revenues lost through Proposition 13, is of a major conities via mostrn to California organizations To watch and lobby the he City of Diamond Bar has joined forces with other c State legislature to preserve their future revenue resources. The City Council had selected as one of its main goals FY02-03 the implementation of an Economic Development Strategic Plan. In the past, it was anticipated that the Redevelopment Agency's activities would provide much needed resources to attract businesses and revitalize the commercial areas of the City. With the invalidation of the Diamond Bar Economic Revitalization Project Area, new alternatives must be researched. It is anticipated that the Economic Development Strategic Plan will be revised to identify opportunities for an expansion of the City's economy. The creation of an Economic Development Corporation is proposed to assist in the retention and expansion of City business and the attraction of new high sales tax producing business. FINANCIAL INFORMATION Internal Control Structures The management of the City is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the City are protected from loss, theft, or misuse and to ensure that adequate accounting data is compiled to allow for the preparation of financial statements in conformity with generally accepted accounting principles. The internal control structure is designed to provide reasonable, but not absolute, assurance that these objectives are met. The concept of reasonable assurance recognizes that (1) the cost of a control should not exceed the benefits likely to be derived; (2) the valuation of costs and benefits requires estimates and judgements by management. -vii- Budgetary Controls The City adopts an annual budget prepared on the modified accrual basis for all of its governmental funds. Revisions that alter the total appropriations of any funds are approved by the City Council. Prior year appropriations lapse unless they are re - appropriated through the formal budget process. Expenditures may not legally exceed appropriations at the fund level. During the year, there were supplemental budgetary appropriations amounting to $4,699,905. As demonstrated by the statements and schedules included in the Financial section of this Report, the City meets its responsibility for sound financial management. Accounting System The City's accounting records for general government operations and agency funds are maintained on a modified accrual basis. Accordingly, revenues are recognized when measurable and available, and expenditures are recognized when goods and services are received. Accounting for the City's internal service operations are maintained on the accrual basis. In addition, the City maintains a General Fixed Assets Account Group to account for fixed assets acquired by the City which are not part of the internal service funds. The City also maintains a General Long Term Debt Account Group to record the City's long term debt obligations including accumulated employee vacation and sick leave. General Government Functions The following schedule presents a summary of general, special revenue, and capital project fund revenues for the fiscal year ended June 30, 2002 and the amount and _ percentage of increases or decreases in relation to prior year revenues. -viii- INCREASE PERCENT PERCENT (DECREASE) INCREASE REVENUES AMOUNT OF TOTAL FROM 2000-01 (DECREASE) Taxes 7,010,691 38.69% 431,203 6.55% Special Assessments 546,662 3.02% (745) -0.14% Licenses, Permits, and Fees 1,786,971 9.86% (225,292) -11.20% Intergovernmental 6,534,225 36.06° (597,280) -8.38% Fines & Forfeitures 529,921 2.92% 20,245 3.97% Charges for Services 655,279 3.62% 5,625 0.87% Investment Income 964,038 5.32% (708,346) -42.36% Other Revenue 92,094 0.51% (133) -0.14% TOTAL 18,119,881 100.00% (1,074,723) -viii- Revenues for the 2000-01 fiscal year were $19,194,604 as compared with $18,119,881 for the 2001-02 fiscal year, a decrease of $1,074,723 or 5.6 percent. The following Paragraphs discuss the major changes in each category. There were increases in several of the tax categories. The major increases occurred in Sales Tax and Property Tax. The increase in Sales Tax is a sign of the improving economy, and a result of the City's aggressive economic development activities. Property taxes increased due to higher assessment valuations as well as the reflection of new homes on the property tax rolls. There is however a decrease in Transient Occupancy Tax due to lower occupancy as a direct result of the September 11"' tragedy. The Licenses, Permits and Fees category shows an 11.2 percent decrease. This is due to a decrease in building, planning and engineering fees. Last fiscal year, these revenues were higher than usual due to the construction of a new housing tract and a new office building. There was an overall decrease in Intergovernmental Revenues of $597,280 this fiscal year. Part of this reduction is due to the FY O1 exchange of Proposition A -Transit money with another City. The City exchanged $775,000 in transit funds for $511,500 in unrestricted general funds which was used toward the construction of the Community Senior Center. There was no exchange this fiscal year. There was an increase in Motor Vehicle in Lieu revenues of $135,417 that was offset by the reduction in State ERAF Revenue of $179,106. Prop A and C Transit Revenues were up slightly this year. There was a reduction reflected in Gas Tax due to a timing difference that is a result of the State's budget impasse. There was an increase in Fines and Forfeiture Revenue this fiscal year. Vehicle Code and General Fines increased significantly, while Parking Fines and Impound Fees Revenue showed a slight decrease. By far the largest decrease in revenues is due to the reduction in Investment Income. This is due to the change in the national economy and the downturn in the stock market. The City's average investment yield tumbled from the FY01 average yield of 6.05% to this year's average of 3.35%. The following schedule presents a summary of general, special revenue, and capital project fund expenditures for the fiscal year ended June 30, 2002 and the amount and percentage of increases and decreases in relation to prior year's expenditures. ed with Expenditures for the 2001-01 fiscal year were a decrea0,355,617 as se of $1,090,178, orr5 36 percent. $19,265,439 for the 2001-02 fiscal year, There were varying degrees of change in all categories. The following paragraphs discuss the changes in each category. however were both There was an overall decrease in General Government, City Attorney's expenditures increases and decreases in the various categories. The were down significantly. Last fiscal year, the City was involved in a major lawsuit regarding the expansion of the Lanterman Developmental Center by the State. Thiory s lawsuit was settled in the City i�favor. Ex Expenditures e Divisiton'slexp'end expenditures were higher due to the records imaging project. the also higher due to increased personnel costs. Last fiscal due Year,o the non-departmental dets partental General Government division expenditures w higher ng and re -furnishing City Hall. Since this was eexmendituresiture, the costs are lower this fascal year this fiscal year. communications and Marketing P due fiscal a staff reorganization and the purchase of capital equipment in FY00-02. There was a slight decrease in Public Safety expendituresby a coa ted Em Iyear. en yPreparednesls due to the elimination of the services provided ed b the Sheriff's Department and is Coordinator. This service is now being p Y being absorbed within that contract. Building there was an overall deactivity wascease iniP b�, as reflected in the offsetting revenues. Although Safety expenditures, there was however, an increase in the law enforcement contract rates causing a $34,434 increase in law enforcement costs. This fiscal year, the Streets and Highway expenditures enditures increase due to the increased P P articipation in the City's transit related expendituarienss that Therewere ide discounted publicly in the popular transit subsidy and dial -a -cab progr transportation to the citizens of the City of Diamond Bar. -x- INCREASE PERCENT PERCENT (DECREASE) INCREASE EXPENDITURES AMOUNT OF TOTAL FROM 2000-01 (160,068) (DECREASE)) General Government 3,148,538 4,933,713 16.34% 25 61 % (26,804) (0.54%) Public Safety 1,005,497 5.22% 57,575 6.07% 14.43% Highway and Streets 1,981,587 10.29% 249,817 (90.27%) public Works 82,790 43% (767,996) (8.47%) Community Development 1,737,357 9.02% (160,730) 103.61% Parks, Recreation & Culture 6,375,957 3309% 3,244,488 100.00%) Capital Outlay 0 0.0017c (3,447,929) (100.00°!°) Bad Debt 0 000% (78,531) Debt Service TOTAL 19,265,439 100.00% (1,090,178) ed with Expenditures for the 2001-01 fiscal year were a decrea0,355,617 as se of $1,090,178, orr5 36 percent. $19,265,439 for the 2001-02 fiscal year, There were varying degrees of change in all categories. The following paragraphs discuss the changes in each category. however were both There was an overall decrease in General Government, City Attorney's expenditures increases and decreases in the various categories. The were down significantly. Last fiscal year, the City was involved in a major lawsuit regarding the expansion of the Lanterman Developmental Center by the State. Thiory s lawsuit was settled in the City i�favor. Ex Expenditures e Divisiton'slexp'end expenditures were higher due to the records imaging project. the also higher due to increased personnel costs. Last fiscal due Year,o the non-departmental dets partental General Government division expenditures w higher ng and re -furnishing City Hall. Since this was eexmendituresiture, the costs are lower this fascal year this fiscal year. communications and Marketing P due fiscal a staff reorganization and the purchase of capital equipment in FY00-02. There was a slight decrease in Public Safety expendituresby a coa ted Em Iyear. en yPreparednesls due to the elimination of the services provided ed b the Sheriff's Department and is Coordinator. This service is now being p Y being absorbed within that contract. Building there was an overall deactivity wascease iniP b�, as reflected in the offsetting revenues. Although Safety expenditures, there was however, an increase in the law enforcement contract rates causing a $34,434 increase in law enforcement costs. This fiscal year, the Streets and Highway expenditures enditures increase due to the increased P P articipation in the City's transit related expendituarienss that Therewere ide discounted publicly in the popular transit subsidy and dial -a -cab progr transportation to the citizens of the City of Diamond Bar. -x- Public Works expenditures increased in FY02 by $249,817 or 14.43%. This is partially due to a change in how expenditures for the Integrated Waste Management Fund are categorized. Last fiscal year expenditures of $157,913 were erroneously recorded as Parks, Recreation and Culture when they should have been in Public Works. The balance of the increase is due to the emphasis on street and median maintenance and beautification of the City. The significant decrease in Community Development expenditures is due to the fact that last fiscal year, the City traded Proposition A -Transit funds amounting to $775,000 for the purpose of building the Community Senior Center. This trade was reflected within this category. As mentioned under the discussion of the Public Works expenditures, Iast fiscal year there was an error in the classification of the expenditures relating to the activities of the Integrated Waste Management Fund. The expenditures of $157,913 had been included in the Parks, Recreation, and Culture category erroneously. When this is taken out of this c ztegory, the actual expenditures for Parks, Recreation, and Culture only decreased $2,817 which is Iess than 1%. Although there is this slight decrease the City is continuing to provide quality programs to the citizens of Diamond Bar including the annual City Birthday Party, Concerts in the Park series, Halloween Haunted House, Fall Fun Festival, and Winter Snow Fest. As reflected in the numbers, the City's Capital Outlay was significantly higher from the Previous year. There were several capital improvement projects included in these expenditures. $735,990 was expended toward the development of the Community/Senior Center which will be located in Summitridge Park Major road improvement and maintenance projects totaled $4,045,869 and included improvements to Brea Canyon and Golden Springs Roads. There were four traffic signals constructed and numerous others were either completed or designed. Capital outlay also included ADA retrofitting of sidewalks on Golden Springs Road near and arou club golf course. nd the country Last fiscal year the City wrote off the bad debt associated with the City's Redevelopment Agency. This along with the associated debt service was a one-time occurrence and as such is not reflected this fiscal year. Fund Balances The General Fund ended the 2001-2002 fiscal year with a fund balance of $20,052,139. This is an increase of $2,293,294 or approximately 12.91% increase to the balance at June 30, 2002. Of this, $120,762 is reserved for encumbrances and $13,851 is reserved for prepaid expenditures. In addition, there is $88,066 designated for specific projects and programs, including $85,540 for library service enhancement. This leaves an undesignated fund balance of $19,829,460, Cash Management City invests temporarily idle funds in accordance with the Government Code and The C y roved b the City Council. During FY01-02, most of the City the investment Policy approved y Fund which is funds were invested in the Local Agency fi eveln addi on o LAIF, the City maintainsed a administered by the State Treasure o Bank. This account is to Money Market Mutual Fund account with Well's Fargo' into the Money "Sweep Account" in which excess bank balances eats ept'City ana -es all ofi is cash P Mutual Fund on a daily basis for overnight investor the and investments Fund on on a pooled basis. Interest earnings are allocated to field on investments based on their share of cash 3 and investment balances. The average managed by the City was 3. Defined Benefit Pension Plan t System The City has contracted with the California Public and survivor benefits for nall eligible full (PERS) to provide retirement, disability, deathuted as art of and part-time City employees. The pension benefit obligation was comp pension an actuarial valuation performed as of June 30a2000. $668,223 at rune 30, 2000 The City's obligation applicable to the City employees contribution to the system based on actuarially determined requirements was $148,22 for FY01-02. annual covered payroll. The total e three ears ended June 30, 2000, 2001 and 200a the total contribution to PER For the Y was 10.95%, 11.05% and 11.05% respectively, of the contribution paid by the City included employer contributions it pay on behalf of fiber contribution for which the City is contractually obligated employees. Debt Administration As of June 30, 2002, the City of Diamond Bar had no outstanding general obligation bands. The City's only long-term debt obllgCeio alit le higherat June 30, this compensated02 consists of his fiscal year due to ee accrued lean The ala a balances higher employee Risk Management The City of Diamond Bar is a member othe California i JointPowers y losses and claims with irst Authority (CJPIA) for the purpose of pooling member agency retains the f the app approximately 89 other member agencies. Eachshared by all he member agencies up $20,000 of each f aim. 01000 per occuraims above s 000 are to a maximum The City has also established a self-insurance internal service fund to cover the City's share of any potential losses not covered by the CJPIA. The City Council established a policy of annually transferring $100,000 to the fund to create a self-insurance reserve. Policy states that when the reserve reaches $1,000,000, the reserves are deemed to be sufficient. No transfer was necessary this fiscal year, since the reserves reached that milestone in fiscal year 1998-99. The self-insurance reserve at June 30, 2002 was $1,293,919. Acknowledgements The preparation of this Comprehensive Annual Financial Report on a timely basis was made possible by the dedicated service of the City's Finance Department staff, and through the cooperation of the entire City staff. Each staff member has my sincere appreciation for the contributions made in the preparation of this Report. I would also Iike to thank our independent auditor, Conrad & Associates L.L.P., for its expertise and advice in the preparation of the City's Comprehensive Annual Financial Report. In closing, without the leadership and support of the City Council of the City of Diamond Bar, the preparation of this Report would not have been possible. Sincerely, SA ia . Lowry City Manager OFFICIALS OF THE CITY OF DIAMOND BAR June 30, 2002 CITY COUNCIL Wen Chang, Mayor Deborah H. O'Connor, Mayor Pro Tem Carol Herrera, Council Member Robert S. Huff, Council Member Robert Zirbes, Council Member CITY OFFICIALS Linda C. Lowry, City Manager James DeStefano, Deputy C t yt David A. Doyle, Deputy y Manager Michael Jenkins. City Attorney Lynda Burgess, City Clerk Bob Rose, Community Services Director David G. Liu, Public Works Director Linda G. Magnuson, Finance Director xiv C.7 U_0 Q 2 -= h - u c) c U O U U C r O O v c y v ¢t Q a = — t o> QLu as n m u > _U r Q_ C cynLL fi a a m L N L U u u d. Q y a Q ` LT LL O O O E Q- U U cq U m O o y C4` LU a n n v � Y E V � O O mc � C O O_ Qa nLL L C r O O v c y v ¢t Q o t o> v m m u > _U r Q_ C cynLL fi •� :J O c L U u u d. Q y a C LL O C r O O v c y v ¢t Q o t o> v m v m u > _U cynLL ayc> •� a Q c Q t d. Q w C O O Q- U U C r O O v c y v ¢t Q z- _= � L n C C > S > ra 0 Ln C:viIZ �' V •C N > ` ru ❑ U a c x ppLzL V rzE CCL C C :� ro y ro U ca � L^ C 4 xv a C •� C O C m o y LU v n n v � Y E ❑ Q O O_ >V O 5 E s D w ¢ = U O =M s u v a r- -C oo 3 c •r• , •to v U in «. y cn Lu t s E y c�t: > _= z- _= � L n C C > S > ra 0 Ln C:viIZ �' V •C N > ` ru ❑ U a c x ppLzL V rzE CCL C C :� ro y ro U ca � L^ C 4 xv ,,, 1- J PW O U xvi Ear E E 1 Certificate of Achievement for Excellence in Financial Reporting Presented to City of Diamond Bar, California For its Comprehensive Annual Financial Report for the Fiscal Year Ended June 30, 2001 A Certificate of Achievement for Excellence in Financial Reporting is presented by the Government Finance Officers Association of the United States and Canada to government units and public employee retirement systems whose comprehensive annual financial reports (CAFRs) achieve the highest standards in government accounting and financial reporting, 4 of h Myo sra W AND N enrt�% Pr silent YrE�xecutive Director XVll (This page intentionally left blank.) a CA ❖ A Place to Call Home Breathtaking views and rolling hills provide beautiful surroundings for Diamond Bar's residents and visitors. C From its executive living to its stylish townhomes and apartments, -- - Diamond Bar continues to C incorporate its heritage into • modern services and amenities. LL Diamond Bar is also served by award- winning schools which include seven elementary schools, three middle schools, and two high schools. CONRADAND ASSOCIATES, L.L.P Honorable Mayor and City Council City of Diamond Bar Diamond Bar, California Independent Auditors' Report CERTIFIED PUBIC ACCOUNTANTS 1100 MAIN STREET, SUITE C IRVINE, CALIFORNIA 92614 (949) 474-2020 Fax (949) 263-5520 We have audited the accompanying general purpose financial statements of the City of Diamond Bar, California as of and for the year ended June 30, 2002, as listed in the table of contents. These general purpose financial statements are the responsibility of the management of the City of Diamond Bar, California. Our responsibility is to express an opinion on these general purpose financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the general purpose financial statements referred to above present fairly, in all material respects, the financial position of the City of Diamond Bar, California as of June 30, 2002, and the results of its operations and the cash flows of its proprietary fund type for the year then ended in conformity with accounting principles generally accepted in the United States of America. Our audit was performed for the purpose of forming an opinion on the general purpose financial statements taken as a whole. The combining and individual fund financial statements listed in the table of contents are presented for purposes of additional analysis and are not a required part of the general purpose financial statements of the City of Diamond Bar, California. Such information has been subjected to the auditing procedures applied in the audit of the general purpose financial statements, and in our opinion, is fairly stated in all material respects in relation to the general purpose financial statements taken as a whole. The scope of our audit did not include the supplemental statistical schedules listed in the table of contents and we do not express an opinion on them. In accordance with Government Auditing Standards, we have also issued our report dated August 29, 2002 on our consideration of the City of Diamond Bar's internal control over financial reporting and our tests of its compliance with certain provision of laws. regulations, contracts and grants. That report is an integral part of an audit performed in accordance with Gol,ernment Auditing Standards and should be read in conjunction with this report in considering the results of our audit. August 29, 2002 MEMBERS OF AICPA AND CALIFORNIA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS MEMBER OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS PRIVATE COMPANIES PRACTICE SECTION CITY OF DIAMOND BAR Combined Balance Sheet - All Fund Types and Account Groups June 30, 2002 Assets and other debits Assets: Cash and investments (note 2) Accounts receivable Interest receivable Due from other funds (note 8) Due from other governments Prepaid expenditures Fixed assets (note 3) Other debits: Amount to be provided for retirement of general long-term debt Total assets Liabilities equity and other credits Liabilities: Accounts payable Accrued payroll Retentions payable Deferred revenue Due to other funds (note 8) Deposits Compensated absences payable (note 4) Total liabilities Equity and other credits: Investment in general fixed assets Retained earnings: Unreserved Fund balances (note 6): Reserved Unreserved - designated Unreserved - undesignated Total equity and other credits Total liabilities, equity and other credits 1,529,494 134,613 79,619 1,471,413 - Proprietary Governmental Fund Types 131,901 - Fund T e General peciaI Revenue C apita Projects nterna Service $20,321,597 7,043,859 131,901 1,272813 38 165,658 38,495 - 193,257 615,454 -1,634,276 - - 945,964 1,740,033 156,249 13,851 47,694 $22,255781 8,822.387 1,529,494 i 766,177 $1,163,839 159,666 601,062 - 144,741 8.639 241,487 - _ 1,622,591 1,634,276 - 615,454 - - 895,062 - - - 2,203,642 _3,425 172 1,458,003 - 1,529,494 134,613 79,619 1,471,413 - 88,066 6,940,183 131,901 - 19,829,460 (1,622,5L7) 1 1295 140 - 24 O�z13g 5,397,215 308 174 1 5� 29,444 $22,255� 8,822,387 1.766.177 1.529 494 See accompanying notes to the financial statements. 2 Account Groups enera enera Fixed Assets Long -Term Debt Totals Memorandum Only) 1 _ - 28,750,070 28,954,897 _ - 276,991 387,444 - 193,257 374,092 _ - 2,249,730 9,764 - 2,685,997 1,163,056 11,183,747 - 170,100 11,231,441 15,759 11,167,466 - 149,283 _ 149,283 _ 135,079 11,183,747 149,283 45.706,869 42.207,557 - ` - 1,924,567 1,146,516 - 153,380 187,210 _ - 241,487 14,142 1,622,591 - 123,932 _ - 2,249,730 9,764 - 895,062 844,047 - 149,283 149,283 135,079 - 149,283 7,236,100 24.._.60,690 11,183,747 - 11,183,747 11,119,843 - - 1,529,494 1,465,993 _ - 1,685,645 1,3 72,996 - - 7,160,150 9,060,423 - 16,911,733 16'7 27,612 11,183747 - 38,470,769 39,746,867 11,183 747 149.283 45,706,869 42207557 3 (This page intentionally left blank.) CITY OF DIAMOND BAR EXHIBIT BB Combined Statement of Revenues, Expenditures and Changes in Fund Balances - AIl Governmental Fund Types Year ended June 30, 2002 Fund balances at end of year M052,139 139 5397.215 308.174 25,757,528 27,161,031 See accompanying notes to the financial statements. 4 Special Capital Totals (Memorandum Only) Revenues: General Revenue Projects 2002 "fir Taxes Special assessments $7,010,691 - 546,662 - 7,010,691 546,662 6,579,488 547,407 Licenses, permits and fees Intergovernmental 1,704,259 3,281,198 - 3,253,027 82,712 - 1,786,971 6,534,225 2,012,263 7,131,505 Fines and forfeits Charges for services 529192 i - - 655,279 - 529,921 655 279 509,676 649,654 Investment income Other revenues 656,675 86,120 304,266 5,974 3,097 964038 92,094 1,672,384 - _ 922227 Total revenues 13,268,864 4,765,208 85,809 18,119,881 19,194,604 Expenditures: Current: General government Public sa ety 3,148,538 4,836,091 97,622 - 3,148,538 4,933,713 3,308,606 4,960,517 Highway and streets Public works - 1,307,307 1,005,497 674,280 - - 1,005,497 1,9$1,587 947,922 1,731,770 Community development Parks, recreation and - 82,790 - 82,790 850,786 culture Capital outlay 1,737,357 98,522 62,250 6,215,185 1,737,357 6,375,957 1,898,087 3,131,469 Bad debt Debt service: - - - - 3,447,929 Payment of advances - - - - 78,531 Total expenditures 112127,815 1,9222439 6 2�_h85 19 265,39 20,355,617 _ Excess (deficiency) of revenues over (under) expenditures 2,141,049 22842,769 (6,1292376)1 145 55$ (1,161,013 Other financing sources (uses): Operating transfers in 717,520 Operating transfers out (565,275 - (6,285,893) 5,882,933 230 6,600,453 6,858,398) 3,441,069 3,690,556) Total other financing sources (uses) 152,2456 285 893 5,875,703 257 945 _(249,487 Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses 2,293,294 (3,443,124) (253,673) (1,403,503) (1,410,500) Fund balances at beginning of year 17,758,845 88 8�9 561,847 27,161,031 28,571,531 Fund balances at end of year M052,139 139 5397.215 308.174 25,757,528 27,161,031 See accompanying notes to the financial statements. 4 CITY OF DIAMOND BAR Combined Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual All Governmental Fund Types Revenues: Taxes Special assessments Licenses, permits and fees Intergovernmental Fines and forfeits Charges for.services Investment income Other revenues Total revenues Year ended June 30, 2002 General Expenditures: variance Favorable Budget Actual Unfavorable $ 6,269,000 7,010,691 741,691 1,937,115 2,933,500 1,704,259 3,281,198 (232,856) 347,698 431,500 529,921 98,421 881,000 68,200 686620 �- (227920) 12,520,315 13,268,864 748,549 Expenditures: urrent: General ove 3,7 S I ,23 5 5,048,rnment 468 Public safety Highways and streets Public works 2,033,225 Community development Parks, recreation and culture 003,867 2,110,736 Capital outlay - Total expenditures 12 977,531 Excess (deficiency) of revenues over (under) expenditures 457 216 Other financing sources (uses): Operating transfers in 7 1,278,775 Operating transfers out 4 095 � —} Total other financing sources (uses) (2,816 258 Excess (deficiency) of revenues and other financing sources over (under) expenditures and other 3,273,474) financing uses Fund balances at beginning of year 7_I 7 58 845 Fund balances (deficit) at end of year $14,4$5.371 3,148,538 4,836,091 1,307,307 1,737,357 9$,522 11,127,815 � 2,141,049 717,520 565 275 152,245 2,293,294 17,758,845 20 052.139 See accompanying notes to the financial statements. 5 632,697 212,377 725,918 266,510 12.214 1,849,716 2 598265 (561,255) 3,529,758 2,968,503 5,566,768 5.566.768 EXHIBIT CC 6 Special Revenue Capital Projects ariance Favorable ariance Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) 548,630 546,662 (1,968) - - _ 4,3731496 3,253,027 (1,120,469) - - 82,712 _ 82,712 _ 700,000 655,279 (44,721 - _ 549,000 304,266 (244,734 - 3,097 3,097 - 5,974 5,974- _ - 6,171,126 4,765,208 (1,4052918) - 85,809 85,809 107,839 97,622 10,217 - 1,123,410 1,005,497 117,913 - 992,401 674,280 318,121 - 102,684 82,790 19,894 - 150,198 62,250 87,948 14,865,285 62_ 15,185 8,650,100 2,476,532 1_,_9 2 2,439 554,093 _14,865,285 6,2152185 8,650,100 3,694,594 2,842,769 851 825 (14,865,285) (6,129,376) 8,735,909 (10,881,885) (6,285,893) 4,595,992 (30, 5,000) 882 933 (7,230) (7,626,011) 222 ,770 (10,881,885)6 285 893 4,595,992 13,478,944 5,875,703 (7,603,241) (7,187,291) (3,443,124) 3,744,167 (1,386,341) (253,673) 1,132,668 8,840,339 88 8339 - 561,847 561,847- 1,653,048 5,397,215 3,744,167 (824,494) 308,174 1,132,668 6 EXHIBIT DD CITY OF DIAMOND BAR Combined Statement of Revenues, Expenses, and Changes in Retained Earnings - Internal Service Fund Type Year ended June 30, 2002 See accompanying notes to the financial statements. 7 2002 2001 Operating revenues: $ b9,037 64,778 Insurance deposits _ Total operating revenues 69,037 64,778 Operating expenses: 2,435 191,513 Insurance premiums 13,435 13 10±863 Depreciation 10,030 Maintenance Total operating expenses 300,824 202;376 Operating income (loss) (231,787)137 598 Non-operating revenues: 37,343 61,172 Investment income _ Total non-operating revenues _ 372343 61,172 Income (loss) before operating transfers(194,444) 26 Operating transfers: 257,945 24_ 9 Operating transfer in Total operating transfers2— 5�5 249,497 Net income 63,501 173,061 Retained earnings at beginning of year 1,465,993 1,292,932 Retained earnings at end of year11 5� 1,465,99 See accompanying notes to the financial statements. 7 CITY OF DIAMOND BAR Combined Statement of Cash Flows — Internal Service Fund Type Year ended June 30, 2002 EXHIBIT EE Noncash investing,capital and financing activities: During the fiscal year ended June 30, 2002, there were no noncash investing, capital or financing activities. See accompanying notes to the financial statements. 8 2002 2001 Cash flows from operating activities: Insurance deposits $ 119,149 82,874 Insurance payments (433,608) (183,901) Cash paid for operating expenses (10,030)Net cash provided by (used for) operating activities (324,489) 101 027 Cash flows from noncapital financing activities: Cash transferred from other funds 257,945 249,487 Net cash provided by noncapital financing activities 257,945 249,487 Cash flows from investing activities: Interest received from investment 37,343 61,172 Purchase of equipment (13,506) Net cash provided by investing activities _ 23,837 17,713 Net increase (decrease) in cash and cash equivalents (42,707) 166,173 Cash and cash equivalents at beginning of year 1,2_ ,420 1,129,247 Cash and cash equivalents at end of year $1,252,713 1,295,420 Reconciliation of net operating income (loss) to net cash provided by (used for) operating activities: Operating income (loss) $(231,787) (137,598) Adjustments to reconcile operating income to net cash provided by (used for) operating activities: Depreciation (Increase) decrease in accounts receivable 13,435 50,112 10,863 18,096 (Increase) decrease in prepaid insurance (156,249) _7,612 Net cash provided by (used for) operating activities $(324,489) 101 027) Noncash investing,capital and financing activities: During the fiscal year ended June 30, 2002, there were no noncash investing, capital or financing activities. See accompanying notes to the financial statements. 8 (This page intentionally left blank.) ❖ Centralized Business Location Rated one of the top business locations in California, Diamond Bar provides an attractive corporate environment that is conveniently located at the center of Los Angeles, Orange, and San Bernardino counties. Q S� R z ' EXt.Ctt RESTAURRRi WTVIn C E C rrw C C C C :T ] CITY OF DIAMOND BAR Notes to the Financial Statements Year ended June 30, 2002 1 Summar of Si nificant Accountin Policies (a) Descri tion of the Re ortin Entit The City of Diamond Bar (City) was incorporated April 18, 1989 under the e Council - general laws of the government and provides the of California. The lfollowing servioperates der ces as authorized Manager form of gove and Streets, Park by its general laws: Public Safety (police), m nt (planning, , buildin , zoning)and Public Improvements, Community Development (p g, g� General Administrative Services. The accounting policies of the City conform to accounting principles nmenteraAs accepted in the United Sranci les America enerallyaaccepthcdabneto the United States of required by accounting p P g America, these financial statements present the government and its component units, entities for which the govntonbeet lsfinanciallydac to ountable be financially ralan accountable. The City considered organization if the the Citity y ablents tov�mpose itting swillon that organrity of that ization or governing body an y there is a potential for that organization to provide specific financial benefits o or impose specific financial an orburdgan ation in the sfiscallyy deThe 1pendenis lt (i.e.,so Gontiis unable to financially accountableg adopt its budget, levy taxes, set rates or charges, or issue bonded debt without nizations are included as approval from the heynature and significance of their ther relationship with the City component units t are such that their exclusion would cause the City's financial statements to be misleading or incomplete. All of the City's component units are considered to be blended component units. Blended component units, although legally separate entities, are, in substance, part of the government's operations and so data from these units are reported with the interfund data of the primary govement. The following organization is rn considered to be a component unit of the City: Diamond Bar Redevelo ment Agency The Diamond Bar Redevelopment Agency (Agency) was established on February 6, 1996 pursuant to the State of California Health and Safety Code Section 33000 entitled "Community Redevelopment Law". Its purpose is to prepare and carry out plans for improvements, rehabilitation and redevelopment of blighted areas within the territorial limits of the City of Diamond Bar. However, according to the California Supreme Court's decision on August 9, 2000 the Agency's Redevelopment Plan s invalid. financ alactivities statements of the Agency were issued ed JJune 30, 2002. Accordingly, no CITY OF DIAMOND BAR Notes to the Financial Statements (Continued) 1 SUMmary of Si nificant Accountin Policies Continued (b) Fund Accounting The basic accounting and reporting entity is a "fund." A fund is defined as an independent fiscal and accounting entity with a self -balancing set of accounts, recording resources, related liabilities, obligations, reserves and equities segregated for the purpose of carrying out specific activities or attaining certain objectives in accordance with special regulations, restrictions or limitations. The accounting records of the City are organized on the basis of funds and account groups classified for reporting purposes as follows: GOVERNMENTAL FUNDS General Fund The General Fund is the general operating fund of the City. All general tax revenues and other receipts that are not allocated by law or contractual agreement to some other fund are accounted for in this fund. Expenditures of this fund include the general operating expenses and capital improvement costs which are not paid through other funds. Special Revenue Funds The Special Revenue Funds are used to account for proceeds of specific revenue sources that are restricted by law or administrative action for specific purposes. Capital Project Funds Capital Project Funds are used to account for financial resources to be used for the acquisition, construction or improvements of major capital facilities and infrastructure. PROPRIETARY FUNDS The City applies all applicable GASB pronouncements in accounting and reporting for its proprietary operations as well as the following pronouncements issued on or before November 30, 1989, unless these pronouncements conflict with or contradict GASB pronouncements: Financial Accounting Standards Board (FASB) Statements and Interpretations, Accounting Principles Board (APB) Opinions, and Accounting Research Bulletins (AR -13s) of the Committee on Accounting Procedures. Proprietary funds include the following fund type: 10 CITY OF DIAMOND BAR Notes to the Financial Statements (Continued) 1 Summar of Si nificant Accountin Policies Continued Internal Service Fund The Internal Service Fund is used to account for goods and services provided by one department to other departments on a cost reimbursement basis. ACCOUNT GROUPS General Fixed Assets Account Group, The General Fixed Assetstgovernmentroupis u frito ctions account for the costs of fixed assets acquired to perform general unds and itures in the governmental f Assets purchased are recthe ene alsfixed aexpend capitalized at cost assets account group Contributed fixed m gg assets are recorded uewhen egeneral xeddassets acqu redaccount group under tatheir cap capital ease are market value wh recorded at the net present value of the future minimum lease payments. Fixed assets consisting of certain improvements other than d buildings, ur adg ,incl and roads, bridges, curbs and gutters, streets and sidewalks, lighting systems, have not been capitalized. Such assets normally are immovable and of value only to the City. h without recording, the these assets of stewardship for capital expenditures is satisfied No depreciation has been provided on general fixed assets. General Lon Term Debt Account Group The General Long -Term Debt Account Group is used to account for all long-term debt of the City, except debt accounted for in the proprietary funds. (c) Measurement Focus and Basis of Accountin Governmental (general, special revenue, and capital projects) fund types are accounted for on a "spending" measurement focus. Accordingly, only current assets and current liabilities are included on their balance sheets. Th Operat ng fund balance provides an indication of available, spendable statements for governmental aspendable resources. rt increases (revenues) and decreases (expenditures) ll CITY OF DIAMOND BAR Notes to the Financial Statements (Continued) 1 Summary of Si nificant Accountin Policies Continued The proprietary (internal service) fund types are accounted for on an "ncome determination" or "cost of services" measurement focus. Accordingly, all assets and liabilities are included on the balance sheet, and the reported fund equity provides an indication of the economic net worth of the fund. Operating statements for proprietary fund types report increases (revenues) and decreases (expenses) in total economic net worth. The modified accrual basis of accounting is followed by the governmental and agency funds. Under the modified accrual basis of accounting, revenues are susceptible to accrual when they become both measurable and available. Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Expenditures, other than interest on long-term debt, are recorded when a current Iiability is incurred. Liabilities are considered current when they are normally expected to be liquidated with expendable available financial resources. Taxes, subventions, entitlements, and taxpayer -assessed tax revenues held at year- end by an intermediary collecting government are recognized as revenue under the modified accrual basis of accounting. Reimbursement grant revenues are recognized when the related expenditures are incurred. Revenues from the use of money and property are recorded when earned. Licenses, permits, fines, forfeitures, charges for services, and miscellaneous revenues are recorded as governmental fund revenues when received in cash because they are generally not measurable until actually received. The accrual basis of accounting is utilized by the proprietary funds. Revenues are recognized when they are earned and expenses are recorded when the related liability is incurred. Unbilled service receivables, if material, have been reflected in the financial statements. (d) Budgetary Data The City adopts an annual budget prepared on the modified accrual basis for all of - its governmental funds. Revisions that alter the total appropriations of any funds must be approved by City Council. Prior year appropriations lapse unless they are reappropriated through the formal budget process. Expenditures may not legally exceed appropriations at the fund level. During the year, there were supplemental budgetary appropriations amounting to $4,699,905. 12 CITY OF DIAMOND BAR Notes to the Financial Statements (Continued) 1 Summ of Si nificant Accountin Policies Continued (e) Interf ind Transfers Nonrecurring transfers of equity between funds are reported as an adjustment to beginning fund balance. Operating transfers are reported as other sources and uses of funds in the statement of revenues, expenditures, and changes in fund balances for governmental fund types. (fl Encumbrances Encumbrance accounting, under which purchase orders, contracts and other commitments for the expenditure of monies are recorded in order to reserve that portion of the applicable appropriation, is employed as an extension of formal budgetary control in the governmental funds. Encumbrances outstanding at year- end do not constitute expenditures or liabilities, but are reported as reservations of fund balance. (g) Cash and Investments Investments are reported in the accompanying balance sheet at fair value. Changes in fair value that occur during a fiscal year are recognized as investment income reported for that fiscala ar. Investment income includes ns or los es real zed upon the liquidation orrest sale g le changes in fair value, and any of investments. The City pots cash and investments of all funds. Each fiend's share in this pool is displayed in the accompanying financial statements as cash and investments. Investment income earned by the pooled investments is allocated to the various funds based on each fund's average cash and investment balance, except for $656,675 of investment income (associated with funds not legally required to as receive pooled investment eral f nd Inc provided bythat aCals. iforniaen sGovernment Code Secigned to and tion revenue of the g 53647. (h) Cash Equivalents For purposes of the statement of cash flows, cash equivalents are defined as short- term, highly liquid investments that are both readily convertible to known amounts of cash or so near their maturity that they present insignificant risk of changes in value because of changes in interest rates, and have an original funds' share in he ash hs or less. Cash and investment pool lvalents of the City of Diamond Blso represent the arroprietary funds s 13 CITY OF DIAMOND BAR Notes to the Financial Statements (Continued) I Sum mqry of Si nificant Accounting Policies Continued (i) Due from Other Governments The amounts recorded as a receivable due from other governments include sales taxes, property taxes, and grant revenues, collected or provided by Federal, State, County, and City Governments and unremitted to the City as of June 30, 2002. The County of Los Angeles assesses, bills, and collects property taxes for the City. 0) Epee Leave Benefits Vacation and sick leave time begin to accumulate as of the first day of employment to a maximum of 160 hours. Employees who accumulate sick leave in excess of 160 hours are paid for the excess annually at one half the employee's current wage rate. In governmental fund types, the cost of vacation and sick leave benefits is recognized when payments are made to employees. A long-term liability of $149,283 of accrued benefits has been recorded by using the vesting method in the Iong-term debt account group representing the City's commitment to fund such costs from future operations. (k) Claims and Judgments The City records a liability for material litigation, judgments, and claims (including incurred but not reported losses) when it is probable that an asset has been impaired or a material liability has been incurred prior to year end and the probable amount of loss (net of any insurance coverage) can be reasonably estimated. (1) Capital Pro'ects Capital projects expenditures include public domain or infrastructure projects which are not capitalized as additions to general fixed assets. (m) Postern to meet Benefits The City does not provide postemployment benefits (other than pension benefits) for its employees. (n) Pro e -ty Taxes Under California law, property taxes are assessed and collected by the counties up to I% of assessed value, plus other increases approved by the voters. The property taxes go into a pool, and are then allocated to the cities based on complex formulas. Accordingly, the City of Diamond Bar accrues only those taxes which are received within 60 days after year end. 14 CITY OF DIAMOND BAR Notes to the Financial Statements (Continued) 1 Summa of Significant Accountin Policies Continued (n} Pro ert Taxes Continued The property tax calendar is as follows: Lien Date: March 1 July 1 Levy Date: First Installment - November 1 Due Date: Second Installment - February 1 First Installment - December 11 Delinquent Date: Second Installment - April 11 Taxes are collectedyAngeles and are remitted to the City periodically. Dates and percentages e as founty December 10 30% Advance Collection No. 1 Januar 16 10% Advance April 10 Collection No. 2 May 15 Collection No. 3 July 31 (o) Fixed Assets ot capitalized in the funds used to acquire or construct them. Fixed assets are nn are instead, capital acquandlon the r fated assets a�e reported m the general fix d assets governmental funds, account group. All purchased fixed assets are valued at cost where historica his records are . Donated and fixed assets arean estimated valued attth theirl cost where no estimated fair market historical value records exist. Dona on the date received. The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend asset lives are not capitalized. Improvements are capitalized and depreciated over the remaining useful lives of the related fixed assets, as applicable. Public domain ("infrastructure") general fixed assets consisting of roads, bridges, curbs andag talized,t astthese asetsaares immovgablesandsof andalue ting o vuto the are not p government. Assets in the general fixed assets account group are not depreciated. (p) Pro rieta Funds Fixed Assets Fixed trd historical ment nComputer Replacewent Funds) are recorded at cost or fair market value at the date of contribution. 15 CITY OF DIAMOND BAR Notes to the Financial Statements (Continued) 1 SUmmW11 of Significant Accounting Policies Continued (p) Proprietary Funds Fixed Assets, (Continued) Depreciation has been provided over the estimated useful life using the straight- line method. The estimated useful lives are as follows: Machinery and Equipment 5 Years (q) Conative Data Comparative total data for the prior year have been presented in the accompanying financial statements in order to provide an understanding of changes in the City's financial position and operations. However, comparative (i.e., presentation of prior year totals by fund type) data have not been presented in each of the statements since their inclusion would make the statements unduly complex and difficult to read. Certain minor reclassifications of prior year data have been made in order to enhance their comparability with current year figures. (r) Memorandum Onl Totals Columns in the accompanying financial statements captioned "Totals (Memorandum Only)" are not necessary for a fair presentation of the financial statements in accordance with generally accepted accounting principles, but are presented as additional analytical data. Interfund balances and transactions have not been eliminated and the columns do not present consolidated financial information. 2 Cash and Investments Cash and investments held by the City at .lune 30, 2002 consisted of the following: Imprest cash on hand Deposits State Treasurer's investment pool Money market mutual fund Total 16 $ 300 216,989 28,275,112 27,669 $28,750,070 CITY OF DIAMOND BAR Notes to the Financial Statements (Continued) 2 Cash and Investments Continued The City is generally authorized under St tionin fol�owi g typesof the California investments* Code and the City's investment policy to inv Medium term corporate notes Demand deposits with financial institutions Passbook savings accounts Certificates of deposit U.S. Treasury bills and notes Bankers' acceptances Commercial paper State Treasurer's Investment Pool Repurchase Agreements Negotiable certificates of deposit Money market funds Federal Agency Securities secure Under the California Government Code, a financial institution tion is. iesquheldire in form deposits made by state or local governmental units by pldg led ed securities in the of an undivided collateral pool. The market value of the p -gthe ed pool must equal at least 110% of th e total amo n de poseited b depo pt bby agencies. California law also allows financial mortgage notes having a value of 150% of the secured public pledging first trust deed mor deposits. Deposits of cities and other state or local governments assumed are the C►clats fied in three categories to give an indication of the level of credit Category 1 - includes deposits that are insured or collateralized with securities y. held by the City or its agent in the City's name. pledging Category 2 - includes deposits collateralizedoentvin theith cCityes name. Category 2 also financial institution's trust departmentg an includes deposits collateralized by an incerest subject in anto undi regulatory req poements by under authorized Agent or Depository � State law. talized dging Category 3 - includes deposits colldaee artment orhagent but securitiesheld in he C Cityby the 's name, financial 'institution, or by its trustp Category 3 also includes any uncollateralized deposits. 17 CITY OF DIAMOND BAR Notes to the Financial Statements (Continued) 2 Cash and Investments Continued Deposits held by the City as of June 30, 2002 are classified in risk categories as follows: Form of Deposit Cate o Bank Carrying 1 2 3 Balance Amount Demand deposits $72,747 _ - 72,747 216,989 Total deposits 72 747 72 747 216.989 Investments held by the City as of June 30, 2002 are not classified by custodial risk because they do not represent a direct investment in securities. Carrying Amount Investments held by City not subject to categorization: Investment in State Treasurer's Investment Pool Money market mutual fund $28,275,112 257,669 Total investments 28 532 781 The carrying amount of all investments in the above table is at fair value. The City is a voluntary participant in the Local Agency Investment Fund (LAIF), which is the state treasurer's investment pool, that is regulated by California Government Code Section 16429 under the oversight of the Treasurer of the State of California. The fair value of the City's investment in this pool is reported in the accompanying financial statements at amounts based upon the City's pro -rata share of the fair value of the entire LAIF portfolio (in relation to the amortized cost of that portfolio). The balance available for withdrawal is based on the accounting records maintained by LAIF, which are recorded on an amortized cost basis. Included in LAIF's investment portfolio are collateralized mortgage obligations, mortgage-backed securities, other asset-backed securities, loans to certain state funds, and floating rate securities issued by federal agencies, government-sponsored enterprises, and corporations. 18 CITY OF DIAMOND BAR Notes to the Financial Statements (Continued) (3) Fixed Assets A summary of changes in general fixed assets follows: Land Buildings Improvements other than buildings Vehicles and equipment Furniture and fixtures Total Balance at lulu 1, 2001 Add_ itions $ 5,169,898 - 1,159,345 - Balance at Deletions June 30 2002 5,169,898 _ 1,159,345 3,271,475 - 3,271,475 26,140 1,279,791 60,362 14,013 1'2 56,889 239,334 1555 — $11 119 843 013 11 I83_747 1— 77 917 14s— — A summary of proprietary type fixed assets at June 30, 2002 follows: Internal Service $73,992 Machinery and equipment 26,298 Less accumulated depreciation 4S 7,694 Total 4 General Lon -Term Debt Changes in general long-term debt for the year ended June 30, 2002 were as follows: B 1n ce at Balance at July 1 2001 Compensated absences payable 13$ 079 19 a a Add_ it� ions Deletions June 30 2002 14.204 - 149.283 CITY OF DIAMOND BAR Notes to the Financial Statements (Continued) 5 Obli ations Under O eratin Leases The City leases building and office facilities under noncancelable operating leases. The total costs for such leases were $320,894 for the year ended June 30, 2002. The future minimum lease payments for the lease of building and office facilities are as follows: Year ending June 30 2003 2004 $ 254,617 2005 254,617 2006 252,167 2007-2011 239,917 1 1— 19 613 Total 2 120 931 6 Reserves and Desi nations of Fund Balances The City established "reserves" of fund equity to segregate fund balances which are not appropriable for expenditure in future periods, or which are legallyset aside for specific future use. Fund "designations" also may be established to indicate tentative plans for financial resource utilization in future periods. Fund balances at June 30, 2002 consisted of the following reserves and designations: Reserved for: General Fund Special Revenue Capital Projects --_L_ Total Memorandum Onl Prepaid expenditures $ 13,851 Encumbrances 120,762 7� 9.,69 ] 4_i 71 _ 413 13,851 Unreserved: —.134,613 79,619 1 471 413 —� —�— 1 671,794 1 6_, 85645 Designated for: Specific projects and programs Undesignated 88,066 6,940,183 131,901 19,829,460 1 622 587 1295 140 -��—,_) 7,160,150 16 9_,� 117;3 Total fund balances 19 9—�17�5?6 5 317,596 I 163 239 ` 24 ,983 $20,05I39 _= t 5 397 215 -=°=t-= 308 t 74 25 757 528 20 CITY OF DIAMOND BAR Notes to the Financial Statements (Continued) 7 Cit Em to ees Retirement Plan Plan Description irement The City of Diamond Bar contributpublihe �remplo enia lecdefined beneloyees fittP sirs on System (PERS), an agent multiple -employer plan. PERS provides retirement, di coimmon benefits,lity nvestment and admin st a ive gent for and beneficiaries. PERS acts as a S' annual participating public entities within mits State ecut executive office: California. Copies S� of Sacramento, financial report may be obtained f California 95814. Funding Policy es Participants are required to contribute 7%ees oof hn their behalf and eir annual for their accountsalary. The . For the contributions required of City employ on behalf loyees year ended June 30, 2002, the amount dc tot ibucontribut tat anyactuarially odetermined rate was $148,228. The City is require e year calculated as a percentage of covered miyroll, The scellaneous employees- Police toand fire protect on ended June 30, 2002 was 4.047 /o f Accordingly, on is services are contracted services from tion idserag services, Benefit rprovisions andrlall tio her required or police and fire protection requirements are established by state statute and city contract with employee bargaining groups. Annual Pension Cost (APC) For the year ended June 30, 2002, the City's annual pension cost (employer contribution) of $85,696 for miscellaneous employees wassd�grmined as part City's ofrthe iJuneand 30, 20001 contributions. The required contributionaph actuarial valuation of using the entry afire required contribution reported al actuarial cost tor he current y year GASB No. 27 requires that the annual qas of a date should be based on the results e f aninactuarial theemployer'sp'srfiscal y ea Paragrapht22oof than 24 months before the beginning 2001 has not GASB Statement No. 27 requiresvaluation thou. An actuarial valuations also as of June 30sclose x1 0 1 has ion for he most recent actuarial to yet been completed and made availal of by return (nethof dThe ri stactuarial ti administrative expenses), (b) included (a) 8.25% investment rateduration of service, and (c) 2% per year projected annual salary increases that vary by dur ed an inflation component of 3.5%. cost -of -living adjustments. Both (a) and (b) The actuarial value of PERS assets was arketdetermined oinvestments nover a four -yea operiod effects of short-term volatility S the m is amortized (smoothed market value). PERS' unfundedoaa closed bastuarial is ePERS ihas combined the prior as a level percentage of projectedpay initial service unfunded liability and the carrent horizon for thservice isninit ala unfunded liability s June unfunded liability. The single funding 30, 2019. 21 CITY OF DIAMOND BAR Notes to the Financial Statements (Continued) 7 Cit Em Io ees Retirement Plan Continued Miscellaneous Employees Three -Year Trend Information �� Due From and To Other Funds Current interfund receivables and payables balances at June 30, 2002 are as follows: Due Due from to Other Funds Other Funds General fund Special revenue funds: $ 615,454 Community development block grant ISTEA Capital projects funds: Capital improvement Total 22 322,276 1,312,000 1 6— �-34z276 6_ 15,454 2 249 730 2249 730 Pension Cost FiscalAnnual —Em Toyer Contribution) Percentage of APC Net Pension Contributed Obligation 6/30/00 77 221 6/30/01 75,170 100% 0 6/30/02 85,696 100% 0 100% 0 Required Supplementary Information Entry Age Actuarial Valuation Normal Actuarial Accrued Value Unfunded Liability/ Annual UAAL as Date Liabili t of Assets excess Assets) Funded Status Covered a % of Pa ll ro �Y� Payroll 6/30/98 6/30/99 $1,661,909 $2,777,219 2,161,899 $(545,541) 132.8% $1,392,605 ° ) (39.I74%° 6/30/00 2,587,205 3,255,428 (609,320) (668,223 128 2% ° 1,581,092 (38.538%) I2S.8/o 1,867,943 (35.773%) �� Due From and To Other Funds Current interfund receivables and payables balances at June 30, 2002 are as follows: Due Due from to Other Funds Other Funds General fund Special revenue funds: $ 615,454 Community development block grant ISTEA Capital projects funds: Capital improvement Total 22 322,276 1,312,000 1 6— �-34z276 6_ 15,454 2 249 730 2249 730 CITY OF DIAMOND BAR Notes to the Financial Statements (Continued) (9) Claims and Jud menu surance The City is a member of the CaliforniaJoint nublQ entitiwers In es and is organized underrity ha joint T 6500 et The he Authority is composed of 89 California P powers agreement pursuant too California edGovernment trprograms for the pooling o self - purpose of the Authority is insured losses, to purchase excess insurance or reinsurance, and to arrange or group insured insurance for property 1978 Each memberther ges. The government hasrity's poot an elected official covering claims of its members m as its representative on the Board of Directors. The Board operates through a -mem er Executive Committee. �a1 City's Partici ation in Self-lnsurance Programs of the Authorit General Liability The City pays a primary deposit to over estimated losses for a fiscal year {claims year}. Six months after the close of a fiscal year, outstanding claims are aims valued. A retrospective deposii1tecn1obePs then hen isdfirst $20,000 of e for each open leach year. Costs are spzead to 001 to $500,00 are occurrence is charged directly to the City; costs from0 costs from $500,001 pooled based on a in share of costs under $20,0001 above to $5,000,000 are pooled a d b °reinsurance. The protectionroll. Costs Of dforl the sCity is $5,000,000 are currently p y ate. $50,000,000 per occurrence and $50,000,000 annual aggregate. Worker' Com ens ion ministered by the The City participates in the workers' co adjustments mensatior eposits and retrospective oareol avdalued in a manner Authority. Pool dfirst Of similar to the General Liability pool. The City 000. Cos sefrom $50,001 to each claim. Costs are pooled above that level to $5050 , $100,000 per claim are pooled based on the member'spclaim sarees upoolednder s based loon level. Costs between $100,001 and $500,000 p excess insurance purc payroll. Costs in excess of $500 u0anc00 are provides coverage over ge to statutory limits.ased y the Authority. The excess i P Prope Insurance The City participates in the all-risk property protection program of the Authority. anies. The This insurance protection isunderwritten d eco ding to aral insurance comp schedule of covered property City's property is currentlyoperty insurance submitted the ococurrence, Therto the e s a $5,000 peTotal all-riskr deductible. Prem ums is $100,000o,, 000 per for the coverage are paid annually and are not subject to retroactive adjustments. 23 CITY OF DIAMOND BAR Notes to the Financial Statements (Continued) 9 Claims and Jud ments Continued Cit 's Participation in Self -Insurance Pro rams of the Fidelit Bonds The City purchases blanket fidelity bond coverage in the amount of $1,000,000 with a $2,500 deductible. The fidelity coverage is provided through the Authority. Premiums are paid annually and are not subject to retroactive adjustments. b Ade uac of Protection During the past three fiscal claims ) ears none of the above ograms of protection have had settlements or judgments that exceeded pooled or insured coverage. There have been no significant reductions in pooled or insured liability coverage from coverage in the prior year. 10 Individual Fund Disclosures (A) Expenditures exceeded appropriations in individual funds for the year ended June 30, 2002 as follows: Bud t Excess Special Revenue Funds: e $ Actual Expenditures Asset Seizure Fund 13 551 13 867 316 (B) Deficit fund balances at June 30, 2002 were as follows: Fund Balance Deficit - Special Revenue Funds: Community Development Block Grant Fund $ 310,587 ISTEA Fund 1,312,000 Total U&2 2 587 The deficit in the Community Development Block Grant Fund will be funded by future Year allocations from Los Angeles County and that in the ISTEA Fund will be reimbursed through California Department of Transportation. 24 CITY OF DIAMOND BAR Notes to the Financial Statements (Continued) 11 Contin ent Liabilities The Cit is a defendant'ations. In various litigation the pout omeg in the normal srnnot expected otoermaterially Y. the opinion of management and counse , adversely affect the financial position of the City. 12 Commitments SIGMA -Internet Inc. SIGMAnet his agreement, In May 2002, the city entered into an agr h the 1h quarter f calendar tyear 2002 ear nd for a period of three years commencingto SIGMAnet, each half-year ending with the 4`h quarter of year 2004, the City shall pay Periods Of era SIGMAnet in period that the City receives tax receipts from sales to 45%t o rthe two half-year gess of S 100,000, an amount each half-year peri° equal geriods in 2003 and 2004, of all sales tax during 20 e and 50b for SIthe four GMAnet half-year y remitted to the City by the State Board of receipts generated by Equalization. � 13} Subse uent Event Inc. to furnish all necessary The City has entered into a contract with L. u p entat Excavating, oand do the work for the labor, tools, materials, appliances, and equipment Park in the Community/Senior Center Grading Improvementve fundedoincvarious sourcegincluding the amount of $1,199,700. The Center will and CDBG Section 108 loan. The to Community Development Block Grant (CDBG) budgeted cost of the Center will be about $12.5 million. 25 (This page intentionally left blank.) ,\30,e ng\es ��' 49 sa A b 1peiceTA 2 percent elcef%t 2 WASS. OC ;Oco,. ccent ,4CO3 1 f 3,3 Pe PCO Icco, en, p4w eO ��rolinkOndBatton1po�nono \nd\;SIN 'W ATPCO-. �15 5ik) e CO -p o onloelaong 4b Sohn elesi� LOS far 4 4 GENERAL FUND To account for all of the general revenue of the City not specifically levied or collected for other City funds and for expenditures related to rendering the general services provided by the City. 26 CITY OF DIAMOND BAR General Fund Comparative Balance Sheets Assets Cash and investments Accounts receivable Interest receivable Due from other funds Due from other governments Prepaid expenditures Total assets Liabilities and fund equity Liabilities: Accounts payable Accrued payroll Retentions payable Deposits Total liabilities Fund equity: Reserved for: Prepaid Expenditures Encumbrances Unreserved: Designated for: Specific projects and programs Undesignated Total fund equity Total liabilities and fund equity June 30, 2002 27 EXHIBIT A-1 2002 2001 $20,321,597 18,122,750 165,658 216,319 193,257 374,092 615,454 9,764 945,964 897,586 13.851 2,250 $22 255 781 19,622,761 $ 1,163,839 830,888 144,741 182,961 - 6,020 895.062 844,047 2,203,642 1,863,916 13,851 2,250 120,762 420,722 88,066 114,597 19,829,460 17,221,276 2020 039 17,758,845 $21;15 19-622761 L'VLTTn TT A CITY OF DIAMOND BAR General Fund Schedule of Revenues - Budget and Actual Year ended June 30, 2002 28 Variance - Favorable 2001 Budget Actual (Unfavorable) Actual Taxes: Real estate transfer tax Sales and tax $ 180,000 310,455 130,455 229,193 use Franchise fees 2,700,000 650,000 2,947,710 908,633 247,710 258,633 2,918,415 664,273 Transient occupancy tax 480,000 503,457 23,457 553,022 Property tax allocation Total taxes _2,259,000 _2,340,436 81,436 2,214,585 6,269,000 7,010,691 741,691 6,579,488 Licenses, permits and fees 1,937,1„15 _1,704,259 (232,856) 2,012,263 Intergovernmental: Motor vehicle in lieu tax Homeowners exemption 2,900,000 30,000 3,238,110 338,110 3,102,693 Off highway tax 1,200 32,890 1,496 2,890 296 32,469 Grants 2,300 8,702 6,402 1,221 179,106 Total intergovernmental 2 9_„ 933 500 3,2812198 347,698 3,315,489 Fines and forfeits _ 431,500 529,921 98,421 509,676 Investment income 881,000 656,675 (224,325) 1,072,675 Other revenues: Rental income Donations 52,200 51,978 (222) 63,684 Miscellaneous 3,000 13,000 1,840 32,302 (1,160) 19,302 1,290 12,253 Total other revenues 68,200 - 86,120 _172920 77,227 Total revenues L2,520,315 13,268 864 748 549 1356 28 CITY OF DIAMOND BAR General Fund Schedule of Expenditure - Budget and Actual Year ended June 30, 2002 General government: City Council City Manager City Clerk Finance City Attorney Planning Community development General government Communication and marketing Total general government Public safety: Law enforcement Fire Building and safety Animal control Emergency preparation Total public safety Public works Parks, recreation, and culture Capital outlay Bad debt Total expenditures EXHIBIT A-3 3.447,929 $12,977.531 11,127.815 1_849.716 15,145.985 29 Variance - Favorable 2001 Buffet Actual (Unfavorable Actual $ 190,400 184,103 6,297 180,619 587,000 552,356 34,644 548,614 374,511 272,555 101,956 215,518 338,400 312,319 26,081 293,359 243,393 102,856 140,537 407,458 656,913 572,149 84,764 434,204 730 610 120 25,715 947,333 806,038 141,295 736,022 442,555 345,552_ 97,003 467,097 3,781,235 _3,148,538 632,697 3,308 _6_05 4,333,658 4,178,965 154,693 4,151,365 7,360 628,900 7,359 573,677 1 55,223 7,359 671,628 72,250 71,485 765 70,244 6,300 4,605 1,695 2_11160 5,048,468 4,836,091 212,377 4.9212756 2,0332225 1,307,307 725,918 1,2882795 2,003,867 1737,3 57 266,510 10 226 1 7 110.736 98,522 12,214 468,673 3.447,929 $12,977.531 11,127.815 1_849.716 15,145.985 29 SPECIAL REVENUE FUNDS Special Revenue Funds are used to account for specific revenues that are legally restricted to expendiuE-e for particular purposes. The City of Diamond Bar has fourteen Special Revenue Funds: State G.s Tax Fund - To account for state gasoline taxes received under Sections 2105, 2106, 2107 and 2107.5 of the Streets and Highways Code. State law requires that these revenues be utilized solely for street related purposes. Proposition A Transit Fund - To account for the receipt and expenditure of the City's share of the '/z cent sales tax levied in Los Angeles County for local transit purposes. Proposition C Transit Fund - To account for the receipt and expenditure of Proposition C funds from the Los Angeles County Metropolitan Transportation Authority for the City's transit and transit -related improvement projects. ISTEA Fund - The Intermodal Surface Transportation Enhancement Act (ISTEA) Fund accounts for transport related receipts and expenditures. Traffic Congestion Relief Fund - To account for revenues and expenditures for the City's street or road maintenance or reconstruction pursuant to AB2928. Inte rated Waste Mana ement Fund - To account for revenues and expenditures related to the City's waste reduction efforts as related to AB939. Air Quality Improvement Fund - To account for motor vehicle registration fees received from the South Coast Air Quality Management District to reduce air pollution from motor vehicles pursuant to the California Clean Air Act of 1988. Bic cle and Pedestrian Fund - To account for revenues and expenditures related to the receipt of state funds allocated for the purpose of the construction of bike and pedestrian paths. California Law Enforcement Equipment Pro ram Fund CLEEP - To account for revenues received from the California CLEEP fund and expenditures made for the purchase of high- technology equipment. Park and Facility Development Fund - To account for the development and enhancement of the City's parks. Communit Develo ment Block Grant Fund - To account for the City's allotment of CDBG funds from the federal government via the County of Los Angeles Community Development Commission. These funds are used to fund community development programs and projects benefiting low and moderate income citizens. Citizens option for Public Safety Fund COPS - To account for COPS grants received from both the state and federal government. The purpose of these funds are to enhance the City's public safety budget and to fund special public safety related projects. Asset Seizure Fund - To account for Narcotics Asset Forfeiture funds received from the federal government. It is required that these funds be used to enhance drug and law enforcement activities. Landscai2e Maintenance District Fund - To account for revenues and expenditures related to the special property tax assessments which were set up in accordance with the Landscape and Lighting Act of 1972. The purpose of these districts is to improve the landscaping of City owned medians and hillsides. CITY OF DIAMOND BAR Special Revenue Funds Combining Balance Sheet June 30, 2002 Traffic Integrated Air State Prop. A Prop. C Congestion Waste Quality Gas Tax Transit Transit ISTEA Relict Management improvement s is Cash and investments $203,412 1,116,471 1,197,297 142,599 429,395 243,964 _ 38,495 - Accounts receivable - 15,900 Due from other governments - 67,555 - 1,312,000 - - - Prepaid expenditure - - Total assets $203,412 1,184,026 1,197,297 1,312,000 142,599 467,890 259,864 Liabilities and f n b lance Liabilities: $ - 86,b84 - - - 20,569 304 Accounts payable - 1,152 Accrued payroll - 2,027 - - _ Deferred revenue - - - - 1,312,000 - - 1,312,000 - - - - Due to other funds - Total liabilities - 88,711 - 2,624,000 - 21,721 304 Fund balances: Reserved for: _ _ Prepaid expenditures - - _ 53,080 Encumbrances - - Unreserved: Designated for: Specific projects 203,412 1,095,315 1,197,297 - 142,599 446,169 206,480 and programs - - (1,312,000) Undesignated - Total fund balances (deficit) 203,412 1,095,315 1,197,297 (1,312,000) 142,599 446,169 259,560 Total liabilities and $203,412 1,184,026 1,197,297 1,312,000 142,599 467,890 259,864 fund balances 9F EXHIBIT B -I Bicycle Park and Community Landscape and Facility Development Asset Maintenance Totals Pedestrian CLEEP D veto ment Block Grant COPS ei ure District 2002 2001 118,162 1,792,532 689 285,809 350,385 1,163,144 7,043,859 8,815,131 - - - - - 38,495 44,783 332,773 - - 11,805 1,740,033 265,470 - - - - - 13,509 118,162 1,792,532 333,462 285,809 350,385 1,174,949 8,822,387 9,138,893 - 8,527 2,526 - 41,056 159,666 160,609 - 2,655 - - 2,805 8,639 4,249 - 310,591 - - - 1,622,591 123,932 322,276 - - - 1,634,276 9,764 644,049 2,526 - 43,861 3,425,172 298,554 - - - - 13,509 - 25,159 - 1,380 79,619 23,635 118,162 1,792,532 - 258,124 350,385 1,129,708 6,940,183 8,806,695 - - (310,587) - - - (1,622,587) (3,500) 118,162 I,792,532 (310,587) 283,283 350,385 1,131,088 5,397,215 8,840,339 - 118,162 1,792,532 333,462 285,809 350,385 1,174,949 8,822,387 9,138,893 32 CITY OF DIAMOND BAR Special Revenue Funds Combining Statement of Revenues, Expenditures and Changes in Fund Balances Year ended June 30, 2002 Traffic Integrated Air State Prop. A Prop. C Congestion Waste Quality Gas Tax Transit Transit ISTEA Relief Management Im9rov1ment Revenues: Special assessments $ Intergovernmental - 957,351 - 666,322 - 677,193 - 130,934 33,146 63,608 Charges for services - 21,943 466,664 37,711 - 63,332 - - - 11,668 188,615 13,097 7,372 Investment income Other revenues - 5,974 - - " Total revenues 979,294 1,176,671 740,525 - 142,602 234,858 70,980 Expenditures: Current: Public safety - - _ Highways and streets - 1,005,497 - - - " - _ 182,900 31,380 Public works - - - Community development - - - - Parks, recreation and culture Capital outlay - Total expenditures - 1,005,497 - - - 182,900 31,380 Excess (deficiency) of revenues over (under) 979,294 171,174 740,525 - 142,602 51,958 39,600 expenditures Other financing sources (uses): Operating transfers out (1,321,849) (50,000) (1,583,190) (1,312,000) (438,985) - _ Total other financing sources (uses) (1,321,849) (50,000) (1,583,190) (1, 312,000) (438,985) - _ Excess deficiency of revenues and other financing sources over (under) expenditures and other financing (342,555) 121,174 (842,665) (1,312,000) (296,383) 51,958 39,600 uses Fund balances (deficit) at beginning of year 545,967 974,141 2,039,962 - 438,982 394,211 219,960 Fund balances (deficit) at $ 203,412 1,095,315 1,197,297 (1,312,000) 142,599 446,169 259,560 end of year 33 Bicycle (544,210) Park and Community (2,007) (155,838) Landscape (710,149) - 5,405 and (3,500) Facility Development 1,286,926 Asset Maintenance Totals Pedestrian CLEEP Development Block GranCOPS 1,131,088 Seizure DigrigZQ�2 2001 - - - - - - 546,662 546,662 547,407 113,454 168,I82 - 271,892 170,945 - - 3,253,027 3,304,516 - - - - - - 655,279 649,654 271 4,790 78,999 - 11,152 11,860 42,071 304,266 597,842 " - - - 5,974 15,000 113,725 172,972 78,999 271,892 182,097 11,860 588,733 4,765,208 5,114,419 - 60,215 - - 37,407 - - 97,622 38,761 " - - - - 1,005,497 947,922 ' - - - - 460,000 674,280 442,975 - - - 82,790 - - - 82,790 850,740 - - - - - - 187,861 - - - - 12,830 13,867 35,553 62,250 62,088 - 60,215 - 82,790 50,237 13,867 495,553 1,922,439 2,530,347 113,725 112,757 78,999 189,102 131,860 (2,007) 93,180 2,842,769 2,584,072 (113,725) - (623,209) (496,189) (97,728) - (249,018 6,285,893 ( ) (3,294,221) (113,725) - (623,209) (496,189) (97,728) - (249,018) (6,285,893) (3,294,221) - 112,757 (544,210) (307,087) 34,132 (2,007) (155,838) (3,443,124) (710,149) - 5,405 2,336,742 (3,500) 249,151 352,392 1,286,926 8,840,339 9,550,488 - 118,162 1,792,532 (310,587) 283,283 350,385 1,131,088 5,397,215 8,840,339 34 EXHIBIT B-3 CITY OF DIAMOND BAR State Gas Tax Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2002 35 Variance - Favorable 2001 Budget Actual Wnfavorable) Actual Revenues: Intergovernmental $1,078,500 957,351 21,943 (121,149) 58 057 1,063,844 98,162 Investment income _ 80 000_ Total revenues 1,158 00 979,294 179 206 1,162,006 Excess of revenues over expenditures 1,1�58,50 979,294 (179,206 1,162,006 Other financing sources (uses): Operating transfers out (2,435,0 (1,321,84D 1,113,1 .89 2 51 195 7 Total other financing sources (uses) (2,435,038 (1,321,8L9) 1,113,189 2 751 195 Excess (deficiency) of revenues over (under) expenditures and other financing uses (1,276,538) (342,555) 933,983 (1,589,189) Fund balances at beginning of year 545,967 545,967 - 2,135,156 Fund balances (deficit) at end of year $(730,571) 203.412 93___.3 983 _ 545.967 35 EXHIBIT B-4 CITY OF DIAMOND BAR Proposition A Transit Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2002 Revenues: Intergovernmental Charges for services Investment income Other revenues Total revenues Expenditures: Current: Highways and streets Parks, recreation and culture Community development Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses) Operating transfers out Total other financing sources (uses) Excess (deficiency) of revenues over (under) expenditures and other financing uses Fund balances at beginning of year Fund balances at end of year Budget Actual $ 750,420 666,322 500,000 466,664 100,000 37,711 - 5.974 _ 1,350,420 1,176,671 1,123,410 1,005,497 12123,410 1,005,497 Favorable 2001 227,010 171,174 (84,098) 758,010 275 680 (50,000 275 680 (50,000 Variance - Favorable 2001 (Unfavorable) Actual (84,098) 758,010 (33,336) 443,540 (62,289) 91,512 — 5_,974 (173,749 1,293,062 117,913 947,922 - 29,948 - 775,000 t 17,913 1,752,870 55 836 (459,808) 225,680 - 225,680 - (48,670) 121,174 169,844 (459,808) 974,141 974,.141 - 1,433,949 925,471 L-6095,315 169,844 _ 974,141 36 EXHIBIT B-5 CITY OF DIAMOND BAR Proposition C Transit Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2002 37 Variance - Favorable 2001 Budget Actual (Unfavorable) Actual Revenues: Intergovernmental $ 622,350 677,193 54,843 629,513 Investment income 100,000 __63,332 36 668 T101,495 Total revenues _ 722,350 740,525 _ 18,175 731,008 Excess of revenues over expenditures 722,350 740,525 18,175 731,008 Other financing sources (uses) Operating transfers out 2 397 151(1,5 83 190 813 , 961 (82 , 141 � Total other financing sources (uses) (2,397,151 1 583 190 813,961 (82,141) Excess (deficiency) of revenues over (under) expenditures and other financing uses (1,674,801) (842,665) 832,136 648,867 Fund balances at beginning of year 2,039,962 2,039,962 - 1,391,095 Fund balances (deficit) at end of year 365,161 1,197,297 832,136 2,039.962 37 CITY OF DIAMOND BAR ISTEA Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2002 38 Variance - Favorable 2001 Budget Actual (Unfavorable) Actual Revenues: Intergovernmental $ - - - Investment income - - - _ Total revenues - - _ _ Excess of revenues over expenditures - - - _ Other financing sources (uses): Operating transfers out (1,312,000) (1,312,000) - - Total other financing sources (uses) (1,312,000) (1,312,000) - - Excess (deficiency) of revenues over (under) expenditures and other financing uses (1,312,000) (1,312,000) - - Fund balances at beginning of year Fund balances (deficit) at end of year 1CLIL2000} 1 312 000 - - 38 EXHIBIT B-7 CITY OF DIAMOND BAR Traffic Congestion Relief Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2002 Variance - Favorable 2001 Budget Actual (Unfavorable) Actual Revenues: Intergovernmental $180,000 130,934 Investment income 18,000 11,668 438,982 Total revenues 198,000142,602 Excess of revenues over expenditures 198,000 142,602 Other financing sources (uses): Operating transfers out 620 000 (438,985 Total other financing sources (uses)620 000 (438,985 Excess (deficiency) of revenues over (under) expenditures and other financing uses (422,000) (296,383) Fund balances at beginning of year 438,982 438,982 Fund balances at end of year1$ 6,982 142,599 39 (49,066) 421,260 _Q6,3 32) 17,722 55 398 438,982 (55,398 438 982 181,015 - 181,015 - 125,617 438,982 125 617 438,982 CITY OF DIAMOND BAR Integrated Waste Management Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2002 Revenues: Intergovernmental Charges for services Investment income Other revenues Total revenues Expenditures: Current: Public works Parks, recreation and culture Total expenditures Excess (deficiency) of revenues over (under) expenditures Fund balances at beginning of year Fund balances at end of year Budget Actual $ 37,000 33,146 200,000 188,615 16,000 13,097 253,000 234,858 Variance - Favorable 2001 (Unfavorable} Actual (3,854) 52,277 (11,385) 206,114 (2,903) 18,357 15.000 (18,142 } 291,748 369,350 182,900 186,450 - - - - 157,913 369,350 182,904 186,450 157,913 (116,350) 51,958 168,308 133,835 394,211 394,211 - 260,376 277 $61 446,169 168,308 394,211 40 EXHIBIT B-9 CITY OF DIAMOND BAR Air Quality Improvement Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2002 41 Variance - Favorable 2001 Budget Actual (Unfavorable) Actual Revenues: Intergovernmental $ 60,000 63,608 3,608 65,661 Investment income 12,000 7,372 (4,628) 10,274 Total revenues 72,000 70,9801� ,020) 75,935 Expenditures: Current: Public works 112,020 31,380 80,640 21,722 Capital Outlay - - - 3,881 Total expenditures 112,020 31,380 80,640 25,603 Excess (deficiency) of revenues over (under) expenditures (40,020) 39,600 79,620 50,332 Fund balances at beginning of year 219,960 219,960 - 169,62.8 Fund balances at end of year $179,940 259,560 79,620 219,960 41 EXHIBIT B-1 CITY OF DIAMOND BAR Bicycle and Pedestrian Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2002 42 Variance - Favorable 2001 Budget Actual (Unfavorable} Actual Revenues: Intergovernmental $141,082 113,454 (27,628) 44,689 Investment income - 271 271 290 Total revenues 141 082 113,725 27,357) 44,979 Excess of revenues over expenditures 141,082 113,725 27,357) 44,979 Other financing sources (uses): Operating transfers out11� 3,454) I l{ 3,725) X271} 4( 4,979) Total other financing sources (uses)11( 3,454) 113,725 (271) (44,979) Excess of revenues over expenditures and other financing uses 27,628 - (27,628) - Fund balances at beginning of year - - - - Fund balances at end of year 27,628 42 EXHIBIT B-11 CITY OF DIAMOND BAR CLEEP Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2002 43 Variance - Favorable 2001 Budget Actual (Unfavorable) Actual Revenues: Intergovernmental $ - 168,182 168,182 - Investment income 10,000 4,790 (5,2 5,405 Total revenues 10,000 1722972 162,972 5,405 Expenditures: Current: Public safety ^ 60,215 60,215 - - Total expenditures 601215 60,215 - - Excess (deficiency) of revenues over (under) expenditures (50,215) 112,757 162,972 5,405 Fund balances at beginning of year 5,805 5,405 - - Fund balances (deficit) at end of year 44 810) 118,162 162,972 5.405 43 EXHIBIT B-12 CITY OF DIAMOND BAR Park and Facility Development Fund Statement of Revenues, Expenditures dual anges in Fund Balances - Budget and A Year ended June 30, 2002 Revenues: Investment income Total revenues Expenditures: Capital outlay Total expenditures Excess of revenues over expenditures Other financing sources (uses): Operating transfers out Total other financing sources (uses) Excess (deficiency) of revenues over (under) expenditures and other financing uses Fund balances at beginning of year Fund balances at end of year Variance - (544,210) Favorable 2001 Budget Actual Unfavorable Actual $ 125.0007_. 99946 001 14190 125,000 78,9991i§10 0114J 1,490 125.000 78,999 145=#,627623,209 1 454.627 6_ (23,209) 116,001 _141,_490 831,418235 860 831,41823( 5,860) (1,329,627) (544,210) 785,417 (94,370) 2,336,742 , 2,336,742 - 2,431,112 1 007 115 1 792,532 785,417 2.336 742 44 CITY OF DIAMOND BAR EXHIBIT B-13 Community Development Block Grant Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2002 Budget Actual Revenues: Intergovernmental $1,318,894 271,892 Total revenues 1,318,894 271,892 Expenditures: Current: Community development 102,684 82,790 Total expenditures 102684 82,790 Excess of revenues over expenditures 1,216,210 189,102 Other financing sources (uses): Operating transfers out SLZL6 210 496 189 Total other financing sources (uses) 1 716,2 10 496 189 Excess (deficiency) of revenues over (under) expenditures and other financing uses (500,000) (307,087) Fund balances (deficit) at beginning of year __L3500)500) 3 Fund balances (deficit) at end of year503 500) taQJ87 45 Variance - Favorable 2001 Unfavorable Actual (1,047,002) 84,893 C1,047,002) 84,893 19,894 75,740 19,894 75,740 (1,027,108) 9,153 1,220,02I (12,653) 1 2_.. 2.0,021 JtZ,65J3 192,913 (3,500) 192,913 .(3 ,500) EXHIBIT B-14 CITY OF DIAMOND BAR COPS Fund Statement of Revenues, Expenditures and Actual Changes in Fund Balances - Budget Year ended June 30, 2002 Revenues: In:Lrgovernmental Investment income Total revenues Expenditures: C _,rrent: Public safety Capital outlay Total expenditures Excess of revenues over expenditures Other financing sources (uses): Operating transfers out Total other financing sources (uses) ' Kcess (deficiency) of revenues over (under) expenditures and other financing uses Fund balances at beginning of year Fund balances at end of year 46 Variance - Favorable 2001 Budget Actual Unfavorable Actual $185,250 170,945 (14,305) 184,369 15,000 11,152 3 848 20,174 200,250 182,097 18153 204,543 47,624 37,407 10,217 38,761 53,047 12,830 _40,217 __l,_798 100,671_ 50,237 50,434 40,559 99,579 131,860 32,281 163,984 (175,925 JE,728 78,097160 887 175 825 (97,728 78,097 160887 (76,246) 34,132 110,378 3,097 249,151 249,151 - 246,054 $172,905 283,._283 110,378 249,151_ 46 CITY OF DIAMOND BAR EXHIBIT B-15 Asset Seizure Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2002 47 Variance - Budge Actual Revenues: (Unfavorable) Actual Investment income $ 20,004 11,860 Total revenues 20,000 _11,860 Expenditures: 316 - Capital outlay 13,551 13,867 Total expenditures 13,551 13,867 Excess (deficiency) of revenues (6,500) over (under) expenditures 6,449 _Q0 0 7 Other financing sources (uses): Operating transfers out _ _ Total other financing sources (uses) - _ Excess (deficiency) of revenues over (under) expenditures and other financing uses 6,449 (2,007) Fund balances at beginning of year 352,392 352,392_ Fund balances at end of year 358 841 350,385 47 Variance - Favorable 200I (Unfavorable) Actual 8140 20,697 f&L40) 20,697 316 _ 316 - (&L56) 20,697 500 - (6,500) (8,456) 14,197 338,195 C&456 352,392 EXHIBIT B-16 CITY OF DIAMOND BAR Landscape Maintenance District Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2002 48 Variance - Favorable 2001 Budget Actual (Unfavorable) Actual Revenues: Special assessments $ 548,630 546,662 (1,968) 547,407 Investment income 53,000 42,071 10,929 72,264 Total revenues 601,630 588 1( 2,897) 619,671 Expenditures: Current: Public works 511,031 460,000 51,031 421,253 Capital outlay 8 _3,600 35,553 48,047 56,409 Total expenditures 594,631 495,553 99,078 477,662 Excess of revenues over expenditures 6,999 93,180 86,181 142,009 Other financing sources (uses): Operating transfers out 81 3� ,900) 24( 9,018) 132,882 (6) Total other financing sources (uses)3�)24( 9,018) 132,882 .(6) Excess (deficiency) of revenues over (under) expenditures and other financing uses (374,901) (155,838) 219,063 142,003 Fund balances at beginning of year _1,286,926 1,286,926 - 1,144,923 Fund balances at end of year 912 025 1,131,088 219,063 1,286,926 48 (This page intentionally left blank,) CAPITAL PROJECTS FUNDS Capital Projects Funds are used to account for the purchase or construction of major capital facilities which are not financed by Proprietary Funds or Trust Funds. Capital Projects Funds are ordinarily not used to account for the acquisition of furniture, fixtures, machinery, equipment and other relatively minor or comparatively short-lived general fixed assets. The City of Diamond Bar has two Capital Projects Funds: Grand Avenue Construction Fund - To account for the expenditure of funds received from the County of San Bernardino in settlement of the Grand Avenue litigation. These funds are used for street and traffic improvements along Grand Avenue. Capital Improvement Fund - To account for the costs of constructing street improvements, park improvements, and other public improvements not normally included within the other Capital Projects fu:ids. Financing is provided by developer fees and interfund transfers from the Special Revenue F ands and the General Fund. 49 CITY OF DIAMOND BAR EXHIBIT G -I Capital Projects Funds Combining Balance Sheet June 30, 2002 50 Grand Avenue Capital Totals Construction Improvement 2002 2001 Assets Cash and investments Accounts receivable $13I,901 - 131,901 721,596 Due from other funds - - 11 6376 1,634,276 3,392 - Total assets 131 901 1,634.276 1.766,177 724.988 Liabilities and fund balances Liabilities: Accounts payable Retentions payable $ - 601,062 601,062 155,019 Due to other funds - - 241,487 615,454 241,487 615,454 8,122 - Totalliabiiities - I,458,003 1,458,003 163,141 Fund balances: Reserved for: Encumbrances Unreserved: - 1,471,413 1,471,413 912,880 Designated for: Specific projects and programs Undesignated1295140 131,901 - 131,901 139,131 1295140)490164 Total fund balances 131,901 . 176,273 _308,174 561_,847 Total liabilities and fund balances $131,901 1,634,276 1.766 177 724,988 50 CITY OF DIAMOND BAR Capital Projects Funds Combining Statement of Revenues, Expenditures and Changes in Fund Balances Year ended June 30, 2002 Revenues: Licenses, permits and fees Intergovernmental Investment income Total revenues Expenditures: Current: Community development Capital outlay Debt service: Payment of advances Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Operating transfers in Operating transfers out Total other financing Sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures Fund balances at beginning of year Fund balances at end of year Grand Avenue Capital Construction Im rovement 82,712 32097 85,809 6,215,185 6,215,185 EXHIBIT C-2 Totals -2002 1 82,712 - 511,500 3,097 --1,867 85,809 513,367. 46 6,215,185 2,600,708 - 7_ 8 531 6,215,185 226799,285 6 129 3766 129 376 2 165 918 5,882,933 5,882,933 2,577,738 7 230 - _J,2 3 0) - __(Z,230) 5,882,933 585,703 2,577,738 (7,230) (246,443) (253,673) 411,820 139,131 422,716 561,847 150,027 131901 176,273 308,174 5618_47 M CITY OF DIAMOND BAR EXHIBIT C-3 Grand Avenue Construction Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended .lune 30, 2002 Variance - Favorable 2001 Budget Actual {Unfavorable} Actual Expenditures: Current: Highways and streets Total expenditures _ Excess of revenues over expenditures Other financing sources (uses): Operating transfers out (30,000 7230 Total other financing sources (uses)30 000 (7,230 Excess (deficiency) over (under) expenditures and other financing uses (30,000) (7,230) Fund balances at beginning of year 139,131 139,131 Fund balances at end of year $109,131 131,901 52 22,770 22 770 22,770 - - 139,131 22.770 139.131 EXHIBIT C-4 CITY OF DIAMOND BAR Capital Improvement Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2002 Revenues: Intergovernmental Licenses, permits and fees Investment income Total revenues Expenditures: Current: Community development Capital outlay Total expenditures Excess (deficiency) of re,, enues over (under) ex r,-nditures Other :financing sources: Ope: ating transfers in Total other financing sources Excess (deficiency) of revenues and other financing sources over (under) expenditures Fund balances (deficit) at beginning of year Fund balances (deficit) at end of year 14,865,285 6 21.x185 8,6501 2,600,75 (14,8 5,285)t6 129 376 8,735,909 (2,089,254) 13,508,944 5,882,933 13,508,944 5,882,933 (1,356,341) (246,443) 422,716 422,716 $ (933,625) 176,273 53 (7,626,011) 2,577,738 (7,626,011) 2,577,73$ 1,109,898 488,484 - (65,768) 1,109,898 422,716 Variance - Favorable 2001 Budget Actual (Unfavorable) Actual $ _ - - 511,500 - 82,712 82,712 - - 3,097 3,097 - - 85,809 85,8.09 511, _ - - 46 14,865,285 6,215,185 8,650,100 2,600J08 14,865,285 6 21.x185 8,6501 2,600,75 (14,8 5,285)t6 129 376 8,735,909 (2,089,254) 13,508,944 5,882,933 13,508,944 5,882,933 (1,356,341) (246,443) 422,716 422,716 $ (933,625) 176,273 53 (7,626,011) 2,577,738 (7,626,011) 2,577,73$ 1,109,898 488,484 - (65,768) 1,109,898 422,716 (This page intentionally left blank.) INTERNAL SERVICE FUNDS Internal Service Funds are used to account for the internal services within the City. The City of Diamond Bar has three Internal Service Funds: Self -Insurance Fund — To account for payments made for the City's general liability insurance premium. Equipment Re lacement Fund — To account for the replacement of the City's rolling equipment stock or vehicles. o account for the replacement and/or enhancements of the Computer Re lacement Fund — T City's computer-related equipment. 54 CITY OF DIAMOND BAR EXHIBIT D-1 Internal Service Funds Combining Balance Sheet June 30, 2002 Liabilities and Fund Equity Current liabilities: Accounts payable Total liabilities Fund equity: Retained earnings 1 2_93 919 224,475 11,100 1,529,494 1,465,993 Total retained earnings 1,293,919 224,475 11,100 1,529,494 1465,993 Total liabilities and fund equity ILZL3 919 224475 11,100 1,52-9.,494 1 4693 55 Self- Equipment Computer Totals Insurance Replacement Replacement 2002 200] Assets Current assets: Cash and investments Accounts receivable $1,064,832 72,838 187,881 - 1,252,713 1,295,420 Prepaid expenditures 156,249 - - - - 72,838 156,249 122,950 - Total current assets 12, ,919 I87,881 - 12481,800 1,418,370 Property, plant and equipment: Machinery and equipment - Less accumulated depreciation - 60,486 (23,892_(;,_4 13,506 06 73,992 60,486 26 29812 863 Net property, plant and equipment - 36,594 11,100 47,694 47,623 Total assets i 293 919 224,475 11,100 1,529,494 1 46 Liabilities and Fund Equity Current liabilities: Accounts payable Total liabilities Fund equity: Retained earnings 1 2_93 919 224,475 11,100 1,529,494 1,465,993 Total retained earnings 1,293,919 224,475 11,100 1,529,494 1465,993 Total liabilities and fund equity ILZL3 919 224475 11,100 1,52-9.,494 1 4693 55 _. riT T -1 CITY OF DIAMOND BAR Internal Service Funds Combining Statement of Revenues, Expenses and Changes in Retained Earnings Year ended June 30, 2002 Self- Equipment Computer Totals Insurance Replacement Replacement 2002 2001 Operating revenues: _ 69,037 6778 Insurance deposits $ 69,037 - -- - Total operating revenues 69,037 - - 69,037 64,778 Operating expenses: 277,359 - - Insurance premiums - 11,029 2,406 Depreciation 137 598 _ 10,030 Maintenance Total operating expenses 27� 77,359 11,029 12,436 Operating income (loss) 208 322 11 029 (12,4 Non-operating revenues: 34,263 3,080 - Investment income Total non-operating 34,263 3,080 - revenues Income (loss) before operating transfers_ (7,9� 1{ 2 436) Operating transfers: Operating transfers in 154,409 80,000 23,536 Total operating transfers 154,409 80,000 23,536 Net income (loss) (19,650) 72,051 11,100 Retained earnings, July 1 __I_,._313 �569 152,424 - Retained eamings, June 30 1 ; 3919 224,475 11,100 56 277,359 191,513 13,435 10,863 10,030 - 300,824 20_376 23�) 137 598 37,343 `61,172 37,343 61,17 _U24 76 426 257,945 249,487 257,945 249,487 63,501 173,061 1465993_2 1,292,9 32 1,529 494 11 5,993 CITY OF DIAMOND BAR EXHIBIT D-3 Internal Service Funds Combining Statement of Cash Flows Year ended June 30, 2002 57 Self- Equipment Computer Totals Insurance Replacement Replacement 2002 2001 Cash flows from operating activities: Insurance deposits $ 119,149 - - 119,149 82,874 - Insurance payments Cash paid for operating expenses (433,608) - - (433,608) (183,901) - - (10,030)_C12,.0 30) - Net cash provided by (used for) operating activities (314,459) - (10,03 ) L324,489) (101,02 Cash flows from noncapital financing activities: Cash transferred from other funds1_ 5409 80,000 23,536 _257,945 249,487 Net cash provided by noncapital financing activities 154,409 80,000 2.3,536 _257,945 249,487 Cash flows from investing activities: Interest received from investments 34,263 3,080 - 37,343 61,172 Purchase of equipment - - (13,50 11306) (43,45 Net cash provided by (used for) investing activities 34,263 3,080 13,506) 23,837 _17,713 Net increase (decrease) in cash and cash equivalents (125,787) 83,080 - (42,707) 166,173 Cash and cash equivalents at beginning of year 1,190,619 104,801 - 1,295,420 1,129,247 _ Cash and cash equivalents at end of year $1:064 832 187,881 - _ _. 1_,252,713 1,295_,420 Reconciliation of net operating income (loss) to net cash provided by (used for) operating activities: Operating income (loss) $(208,322) (11,029) (I2,436) (231,787) (137,598) Adjustments to reconcile operating income to net cash provided by (used for) operating activities: Depreciation - 11,029 2,406 13,435 10,863 (Increase) decrease in accounts receivable 50,112 - - 50,112 18,096 (Increase) decrease in prepaid insurance (156,249) - - (156,249) 7,612 Net cash provided by (used for) operating activities $(314 459) _._ _ _ - C10 03_0) (324,489) (101 027) Noncash investing, capital and financing activities: - During the fiscal year ended June 30, 2002, there were no noncash investing, capital or financing activities. 57 GENERAL FIXED ASSETS ACCOUNT GROUP 58 CITY OF DIAMOND BAR EXHIBIT E-1 Comparative Schedule of General Fixed Assets by Source June 30, 2002 General fixed assets: Land Buildings Improvements other than buildings Furniture and equipment Total general fixed assets Investment in general fixed assets by source: General fund Donations Federal and state governments Assessment districts Total investment in general fixed assets 59 2002 2001 $ 5,169,898 5,169,898 1,159,345 1,159,345 3,271,475 3,271,475 1,583,029_ 1,519,125 11 1$3 747 11,119,843 $ 4,204,336 4,152,408 3,734,906 3,734,906 3,231,917 3,219,941 —.. 12,588. 12,588 11 183 747 11,119,84 _ 3 EXHIBIT E-2 CITY OF DIAMOND BAR Schedule of General Fixed Assets by Function and Activity June 30, 2002 60 Improvements Furniture Other than and Function and Activi Land Buildings Buildings Equipment Total General government: _ 19,223 19,223 City council _ _ 883,047 883,047 Administration - _ 67,566 67,566 City clerk - 32,650 32,650 Community development _ - 65,560 65,560 Finance 3,609,898 - 11,000 3 620,898 Other Total general government 3 609 898 -- 11 07�, ,046 4,688,944 Public safety: _ 170,159 170,159 Sheriff " _ 37,463 37,463 Emergency preparedness - 207,622 207,622 Total public safety - - 37,384 37,384 Public works - Culture and recreation 1,560,000 1,159,345 , 3,271,475 _ 215,525 6,206,345 _ - 43 452 43,452 Library - Total general fixed assets $5,L69,898 1,159,345 3,271 475. 1,583,029 11.183747 60 CITY OF DIAMOND BAR EXHIBIT E-3 Schedule of Changes in General Fixed Assets by Function and Activity Year ended June 30, 2002 Function and, Activity General government: City council Administration City clerk Community development Finance Other Total general government Public safety: Sheriff Emergency preparedness Total public safety Public works Culture and recreation Library Total general fixed assets Balance at Balance at June 3�0 2001_ Additions Deletions June 30, 2002 $ 19,199 529 505 19,223 880,032 16,523 13,508 883,047 66,743 823 - 67,566 32,650 - - 32,650 65,560 - - 65,560 _ 3,620,898 - - 33 6_ 20,898 4,685,082 17,875 14,013 4,688,944 144,675 25,484 - 170,159 37,463 - - 37,463 _ 182,138 25,484 - 207,622 31.136 _ 6,248 - 37,384 61_89,655 16,690 - 6,206,345 31,832 11,620 - 43,452 $1..1,1_,184._3 71917 14,013 .11,1-83.747 61 ❖ Something for Everyone Whether you're up for a round of golf, or1ust looking for a relaxing day in the park with your family, or in search of that perfect place for your next event. , , Diamond Bar has a little something for everyone! C 0 Table 1 Total General Fund Expenditures 24,000,000 22,000,000 20,000,000 4p` f 18,000,000 ± 16,000,000' 14,000,000 " •° 12,000,000 2 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 H- 1990-91 1991-92 1992-93 1993-94 1994-95 1995-96 1996-97 1997-98 1998-99 1999-00 2000-01 2001-02 Fiscal Year (1) Includes General, Special Revenue and Capital Project Funds. *Note: General Government includes Community Development Expenditures Capital Outlay includes Cost of Property sold. Source: City Finance Department 62 City of Diamond Bar General Government Expenditures by Function (1) Since Incorporation in April, 1989 (unaudited) Fiscal General Public Public Culture & Capital Debt Year Government' Safety Works Recreation Outla * Service Total 1990-91 3,322,753 3,600,879 1,397,501 603,997 949,540 0 9,874,670 1991-92 2,923,206 3,794,887 1,673,144 740,687 359,931 0 9,491,855 1992-93 2,963,968 3,478,006 2,094,910 822,559 1,876,098 100,000 11,335,541 1993-94 2,456,056 3,819,724 2,310,313 976,957 1,638,409 564,790 11,766,249 1994-95 2,270,162 4,099,515 2,678,261 1,072,288 1,726,067 108,780 11,955,073 1995-96 2,319,801 4,110,104 2,372,404 1,127,136 1,579,421 104,930 11,613,796 1996-97 2,615,272 4,095,518 2,279,731 1,270,617 1,541,307 10,320 11,812,765 1997-98 3,145,257 4,094,401 2,402,426 1,666,198 5,189,027 28,064 16,525,373 1998-99 2,895,986 4,738,375 2,839,789 1,489,708 10,666,740 106,440 22,737,038 1999-00 4,071,192 4,654,187 2,679,598 1,805,489 6,397,292 305,090 19,912,848 2000-01 4,159,392 4,960,517 2,679,692 1,898,087 3,131,469 3,526,460 20,355,617 2001-02 3,231,328 4,933,713 2,987,084 1,737,357 6,375,957 0 19,265,439 Total General Fund Expenditures 24,000,000 22,000,000 20,000,000 4p` f 18,000,000 ± 16,000,000' 14,000,000 " •° 12,000,000 2 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 H- 1990-91 1991-92 1992-93 1993-94 1994-95 1995-96 1996-97 1997-98 1998-99 1999-00 2000-01 2001-02 Fiscal Year (1) Includes General, Special Revenue and Capital Project Funds. *Note: General Government includes Community Development Expenditures Capital Outlay includes Cost of Property sold. Source: City Finance Department 62 Table 2 City of Diamond Bar General Government Revenues by Source (1) Since Incorporation in April, 1989 (unaudited) Fiscal Year Taxes* Special Assessments Licenses & Permits Inter- Governmental Fines & Forfeitures Use of Money & Property Other Revenue Total 1990-91 4,409,302 422,038 597,771 5,993,281 281,891 506,081 55,307 12,265,671 1991-92 4,593,790 466,369 864,260 5,067,309 97,730 578,340 27,078 11,694,876 1992-93 4,494,173 469,671 724,694 5,910,715 123,242 451,077 101,305 12,274,877 1993-94 5,060,850 499,030 965,835 5,539,046 187,430 466,209 38,372 12,756,772 1994-95 5,174,343 476,148 881,588 5,640,400 253,824 732,693 56,399 13,215,395 1995-96 5,538,406 538,896 1,066,475 5,735,096 261,138 863,855 50,787 14,054,653 1996-97 5,708,029 530,375 1,417,073 6,354,150 176,267 1,005,683 42,856 15,234,433 1997-98 5,943,775 561,772 1,247,155 9,178,049 219,075 1,166,554 1,329,957 19,646,337 - 1998-99 6,359,624 553,443 2,147,195 6,535,812 573,449 1,191,305 6,159,240 23,520,068 1999-00 8,006,841 547,041 1,666,726 7,713,344 556,527 1,395,785 59,443 19,945,707 2000-01 7,229,142 547,407 2,012,263 7,131,505 509,676 1,672,384 92,227 19,194,604 2001-02 7,665,970 546,662 1,786,971 6,534,225 529,921 964,038 92,094 18,119,881 (1) Includes General, Special Revenue and Capital Project Funds. Note: 1991-1992 "Other Revenue includes &179,679 developer fees collected in the Special Revenue Fund. *Note: Taxes category includes Charges for Services. **Note: Other Revenue includes proceeds from sale of property. Source: City Finance Department 63 Table 3 City of Diamond Bar Secured Property Tax Levies and Collections Since Incorporation in April, 1989 (unaudited) Fiscal Total Total Current Percentage of Deliquent Tax Year Current Levy Collections Levy Collected Receivables 1990-91 1,089,679 1,013,572 93.02% 76,107 1991-92 1,232,346 1,144,019 92.83% 88,327 1992-93 1,117,482 1,025,382 91.76% 92,100 1993-94 1,180,435 818,467 69.34% 361,968 1994-95 1,804,068 1,625,911 90.12% 178,157 1995-96 1,796,593 1,711,983 95.29% 84,610 1996-97 1,809,197 1,625,252 89.83% 183,945 1997-98 1,781,264 1,680,816 94.36% 100,448 1998-99 1,810,266 1,758,764 97.16% 51,502 1999-00 1,904,915 1,813,904 95.22% 91,011 2000-01 1,954,530 1,847,817 94.54% 106,713 2001-02 2,129,310 1,505,636 70.71% 623,674 `Note: The City of Diamond Bar settled a property tax lawsuit with Los Angeles County that resulted in additional property tax payments totalling $1,882,789. The funds were received in three (3) payments dated February 1994, August 1994 and August 1995. These amounts are not included in the above figures as they were associated with the initial property tax transfer at the date of incorporation. Source: Los Angeles County Auditor/Controller. 64 Total Property Tax Collections 2,000,000 1,800,000 1.600,000: 1.400,000 1.200,000Cd 3 '000,000 0 800,000 600,000 >� 400,000 € `' 200,000 0 1990- 91 1991- 1992- 1993- 1994- 1995- 1996- 1997- 1998- 1999- 2000- 2001- 92 93 94 95 96 97 98 99 00 01 02 Fiscal Year `Note: The City of Diamond Bar settled a property tax lawsuit with Los Angeles County that resulted in additional property tax payments totalling $1,882,789. The funds were received in three (3) payments dated February 1994, August 1994 and August 1995. These amounts are not included in the above figures as they were associated with the initial property tax transfer at the date of incorporation. Source: Los Angeles County Auditor/Controller. 64 Table 4 City of Diamond Bar Assessed and Estimated Actual Values of Taxable Property Since Incorporation in April, 1989 (unaudited) Fiscal. Year Secured Gross Value Unsecured Gross Value Public utility Exemptions Total Percentage Increase 1990-91 2,926,368,105 0 827,618 5,409,199 2,921,786,524 9.69% 1991-92 3,285,467,698 40,698,263 692,390 10,921,667 3,315,936,684 13.49% 1992-93 3,493,803,851 45,032,160 0 27,932,643 3,510,903,368 5.88% 1993-94 3,536,453,242 49,709,273 844,313 25,119,688 3,561,887,140 1.45% 1994-95 3,619,436,021 57,158,841 820,862 33,523,553 3,643,892,171 2.30% 1995-96 3,659,337,876 60,689,091 825,138 35,979,540 3,684,872,565 1.12% 1996-97 3,660,223,979 64,187,086 828,963 27,479,616 3,697,760,412 0.35% 1997-98 3,645,994,575 67,863,390 884,347 37,731,129 3,677,011,183 -0.56% 1998-99 3,730,370,102 74,441,058 876,688 38,373,706 3,767,314,142 2.46% 1999-00 3,873,275,798 63,844,054 125,921 36,494,583 3,900,751,190 3.54% 2000-01 4,098,200,125 67,438,047 116,405 40,088,648 4,125,665,929 5.77% 2001-02 4,327,911,837 71,622,089 127,441 41,869,703 4,357,791,664 11.72% "* 1992-93 Los Angeles County Auditor/Controller reported no Public Utility Valuations. Source: Los Angeles County Auditor/Controller, Hdl Caren & Cone 65 Table 5 City of Diamond Bar Property Tax Rates -All Direct and Overlapping Governments (Per$100 of Assessed Valuation) Since Incorporation in April, 1989 (unaudited) Fiscal General Los Angeles Walnut Valley Walnut Valley L.A County L.A County Metropolitan Year Levy County School District Water District Flood Control Sanitation Water District Total 1990-91 1.0000000 0.0021040 0.1597230 0.0578770 0.0057860 0.0007470 0.0097000 1.2359370 1991-92 1.0000000 0.0018880 0.0404290 0.0516750 0.0053760 0.0002090 0.0089000 1.1084770 1992-93 1.0000000 0.0014090 0.0974170 0.0481650 0.0033970 0.0002060 0.0089000 1.1594940 1993-94 1.0000000 0.0017130 0.0863570 0.0448070 0.0042120 0.0000000 0.0089000 1.1459890 1994-95 1.0000000 0.0019930 0.0649030 0.0000000 0.0060410 0.0000000 0.0089000 1.0818370 1995-96 1.0000000 0.0018140 0.0089866 0.0000000 0.0009630 0.0000000 0.0089000 1.0206636 1996-97 1.0000000 0.0016040 0.0850380 0.0000000 0.0019910 0.0000000 0.0089000 1.0975330 1997-98 1.0000000 0.0015840 0.1025300 0.0000000 0.0021970 0.0000000 0.0089000 1.1152110 1998-99 1.0000000 0.0014510 0.0694610 0.0000000 0.0019530 0.0000000 0.0089000 1.0817650 1999-00 1.0000000 0.0014220 0.0784890 0.0000000 0.0017650 0.0000000 0.0089000 1.0905760 2000-01 1.0000000 0.0013140 0.0884030 0.0000000 0.0015520 0.0000000 0.0088000 1.1000690 2001-02 1.0000000 0.0011280 0.0916300 0.0000000 0.0004730 0.0000000 0.0077000 1.1009310 Typical Property Tax Rates (Percent of Assessed Value) 2.0000000 1.7500000- 115000000 1.2500000 1.0000000 0.7500000 0.5000000 a 0.2500000 ' € 0.0000000 1990-91 1991-92 1942-93 1993.94 1994-95 1995.96 1996-97 1997-98 1948-99 1999-00 200601 2001-02 Fiscal Year 'Note: Property tax rates based on a typical tax rate area. Source: Los Angeles County Auditor/Controller, Hdi Coren & Cone M Table 6 City of Diamond Bar _ Principal Taxpayers June 30, 2001 (unaudited) 163,549,265 67 3.705% 2001-02 Percentage of Total Taxpayer Primary Use Assessed Valuation Net Assessed Valuation Opus Real Estate California Commercial $25,729,717 0.583% IRPM Muller Associates LLC Commercial 22,056,480 0.500% Hidden Manna Corporation Commercial 20,944,741 0.474% M & H Realty Partners 11 Commercial 19,673,993 0.446% —" Martin Brattrud Properties Commercial 14,681,041 0.333% HR Barros Family Limited Partnership Commercial 13,941,356 0.316% Lakeview Village Corporation Commercial 12,750,172 0.289% Shea Homes Limited Partnership Commercial 12,064,282 0.273% Arden Realty Finance III L.L.0 Commercial 10,861,701 0.246% 1022 South Grand Avenue Residential 10,845,782 0.246% 163,549,265 67 3.705% City of Diamond Bar Computation of Legal Debt Margin June 30, 2001 (unaudited) Assessed Valuations: Assessed Value Add Back: Exempt Property Total Assessed Value $ 4,125,665,929 40,088,648 $ 4,165,754,577 Legal Debt Margin: Debt limitations -15% of Total Assessed Value* $ 624,863,187 Debt Applicable to Limit Total Bonded Debt 0 Less: Special Assessment Bonds 0 Revenue Bonds 0 Available for Repayment of General Obligation Bonds 0 Total Debt Applicable to Limitation 0 Legal Debt Margin $ 624,863,187 The City of Diamond Bar has no bonded indebtness. "Section 43605 of the California Government Code Source: City Finance Department, Hdl Coren & Cone ;3 Table 7 City of Diamond Bar Computation of Direct and Overlapping Debt June 30, 2007 (unaudited) Government Los Angeles County Detention Facilities 1997 Debt Svc LA Co Flood Control (Storm Drain Bond No 4) DS Flood Control Ref. Bonds 1993 Debt Service "Metropolitan Water District Three Valley Area 1112 Pomona Unified School District Ref Ser 1998 D DS Pomona Unified SD 2001 Refund Series A Debt Servic Pomona Unified SD 1997 Series A Debt Service Pomona Unified SD Refunding 2000 Ser A Debt Servic, Walnut Valley Unified SD 2000 Series B DS Walnut Valley Unified SD Refund Series 1997 A DS Walnut Valley Unified SD 2000 Series A DS Total Gross Direct and Overlapping Bonded Debt 2001-2002 Assessed Valuation: $ 4,357,791,664 Debt to Assessed Valuation Ratios: Gross Bonded % Applicable Debt Debt Balance To Cily 06/30/2002 $36,505,000 13,720,000 16,975,000 503,075,000 10,000,000 22,780,000 47,645,000 20,660,000 7,000,000 42,012,719 6,890,000 Direct Debt Overlapping Debt Total Debt 0.788 $287,659 0.800 109,760 0.800 135,800 0.833 4,190,615 27.368 2,736,800 27.368 6,234,430 27.368 13,039,484 27.368 5,654,229 76.348 5,344,360 76.348 32,075,871 76.348 5,260,377 $75,069,385 0.00% 1.72% 1.72% Report reflects general obligation debt which is being repaid through voter -approved indebtness. It excludes, mortgage revenue, tax allocation bonds, interim financing obligations, non -bonded capital lease obligations and certificates of participation. This fund is a portion of a larger agency, and is responsible for debt in areas outside the city. Source: City Finance Department, HdI Coren & Cone Table 8 Type of Coverage Liability: General Liability, Automobile Liability, Bodily Injury, Property Damage, Personal Injury. Special Liability: Errors and ommissions, Employment Practices injury, Contractual Liability injury, Broadcast/Publication injury Employee Benefits, Administration injury, Discrimination injury. Table 9 City of Diamond Bar Schedule of Insurance June 30, 2001 (unaudited) LlmitslDeductibles Insurer Policy period $50,000,000 limit each occurrence, Self Insured Program/ 0711101 -Until $50,000,000 annual aggregate. California Joint Powers suspended or Retained loss of $30,000 per Insurance Authority. terminated. occurrence. $50,000,000 limit each occurrence, Self Insured Program/ 07/l/01 -Until $50,000,000 annual aggregate. California Joint Powers suspended or Retained loss of $50,000 per Insurance Authority. terminated. occurrence. Pollution & Remediation Legal Liability: Scheduled property, streets, storm CJPIA Limit $50,000,000 for 3 years. Self Insured Program! 07/01/00 07!01103 drains, approved underground tanks & $10,000,000 per member. Self insur- California Joint Powers non -owned disposal sites. ed retention $50,000 per occurrence. Insurance Authority. Property: All -Risk, including buildings, contents, $100,000,000 per occurence, Robert F. Driver Assoc. 12131100-12131101 garaged vehicles, contractor's equip- deductible of $5,000 per occurrence. ment, fine arts, rental income and other miscellaneous extentions of coverage. Automobile: Automobile Physical Damage Crime: Public Employee Blanket Fidelity Bond - Faithful Performance Bond Coverage 'O' Depositor's Forgery Coverage 'B' Crime- Money & Securities Cove rage 'C' Computer Fraud Coverage 'F' Worker's Compensation: Work related injurylllness claims for temporary and permanent disability. Special Events: Tenants/Users for Property damage/bodily injury $100,000,000 per occurence, deductible of $1,000 per occurrence $1,000,000 limit, deductible of $2,500 per occurrence $1,000,000 limit, deductible of $2,500 per occurrence $1,000,000 limit, deductible of $2,500 per occurrence $1,000,000 limit, deductible of $2,500 per occurrence Robert F. Driver Assoc. 12131/00-12131101 Robert F. Driver Assoc. 01/01101-04101102 Robert F. Driver Assoc. 01101101-04101/02 Robert F. Driver Assoc. 01101/01-04101102 Robert F. Driver Assoc. 01101101-04101/02 $50,000 Self Insured Progran>r 10/01100-10101101 employers liability incl defending costs. California Joint Powers insurance Authority. $1,000,000 per occurrence and aggregate per event. $5,000 medical expense limit. Source: City Finance Department 70 Robert F. Driver Assoc. 04/01/01-04/1102 71 Table 10 City of Diamond Bar Demographic and Miscellaneous Statistical Information June 30, 2001 (unaudited) Date of Incorporation .................................................................................. April 18, 1989 Formof Government .................................................................................. Council-Manager Area...................................................................................14.9 Square miles Milesof Streets .................................................................................. 137 Employees(full-time) .................................................................................. 41 Employees(part-time) .................................................................................. 53 Fire Protection (Los Angeles County Consolidated Fire protection District) Numberof Stations .................................................................................. 3 Numberof Officers .................................................................................. 36 Sewers: SanitarySewers .................................................................................. 146.88 StormSewers .................................................................................. 31.95 Recreation & Culture: Community Centers Parks.................................................................................. 10 ParkAcreage (developed) .................................................................................. 60.9 Park Acreage (undeveloped .................................................................................. 81.5 - Education: ElemantarySchools (K-6) .................................................................................. 7 MiddleSchools (6-8) .................................................................................. 3 JrHigh Schools (7-8) ................................ ...................................... a........... 3 HighSchools (9-12) .................................................................................. 2 Population:' Date Population Percentage Increase 1991 53,596 -0.14% 1992 53,576 -0.04% 1993 54,315 1.38% 1994 54,507 0.35% 1995 54,284 -0.41% 1996 56,003 3.17% 1997 56,659 1.17% 1998 57,271 1.08% 1999 58,300 1.80% 2000 59,100 1.37% 2001 56,287 -4.76% 2002 58,100 3.22% Note: 1989 and 2002 population numbers are estimates. 'Source: State of California, Department of Finance 71 Table 11 City of Diamond Bar 06/30/1990 Residential and Commercial Construction 06/30/1991 Since Incorporation in April, 1989 381,710,000 06/30/1993 371,506,000 (unaudited) 379,581,000 06/30/1995 423,640,000 06/30/1996 New Construction 06/30/1997 Fiscal Residential 1 Commercial Year Units Value Units Value 1990-91 24 6,989,816 17 1,528,280 1991-92 26 13,596,000 1 500,000 1992-93 11 6,757,000 2 558,000 1993-94 10 6,053,000 0 0 0 1994-95 8 4,619,400 0 0 1995-96 26 16,715,000 0 1 4,300,000 1996-97 15 9,516,000 0 1997-98 66 32,539,000 0 1998-99 88 36,303,000 5 21,516,000 1999.00 28 18,274,000 2 1,706,000 2000-01 92 42,558,001 3 8,431,000 2001-02 73 37,849,631 1 6,621,000 Alterations and Additions Fiscal Residential 1 Commercial Year its Value Units Value 1990-91 744 8,868,435 83 11,361,825 1991-92 638 10,799,186 68 3,585,038 1992-93 600 6,894,000 94 6,259,900 1993-94 570 5,781,300 95 4,839,400 1994-95 487 5,649,500 81 2,454,800 1995-96 651 7,285,100 52 2,460,200 1996-97 595 12,150,400 58 3,826,800 1997-98 639 8,618,400 52 2,453,000 1998-99 751 19,163,240 53 10,099,900 1999-00 632 8,255,650 99 8,324,100 2000-01 716 10,069,605 57 4,614,427 2001-02 784 8,227,250 54 9,737,510 Bank Deposits 06/30/1990 343,605,000 06/30/1991 377,224,000 06/30/1992 381,710,000 06/30/1993 371,506,000 06/30/1994 379,581,000 06/30/1995 423,640,000 06/30/1996 480,610,000 06/30/1997 472,071,000 06/30/1998 532,147,000 06/30/1999 533,242,000 06/30/2000 607,018, 000 06/30/2001 716,167,000 (1) Includes multiple dwellings Source: City's Contract Building & Safety Provider, Findley Reports 72 Table 12 Source: City Finance Department 73 City of Diamond Bar Ratio -Unreserved General Fund Balance to Annual General Fund Expenditures Since Incorporation in April, 1989 (unaudited) Unreserved Annual Fiscal General Fund General Fund Year Balance Expenditures Ratio 1990-91 2,200,322 8,031,932 02739 1991-92 3,019,852 8,208,271 0.3679 1992-93 3,305,067 8,232,941 0.4014 1993-94 5,677,619 9,329,431 0.6086 199495 7,711,454 8,241,463 0.9357 1995-96 9,600,649 8,446,432 1.1367 1996-97 10,755,111 8,777,410 1.2253 1997-98 12,392,358 9,401,308 1.3182 1998-99 11,446,683 10,554,029 1.0846 1999-00 13,169,183 10,900,615 1.2081 2000-01 17,335,873 15,145,985 1.1446 2001-02 19,917,526 11,127,815 1.7899 Source: City Finance Department 73 City of Diamond Bar Schedule of Credits Year Ended June 30, 2002 Linda C. Lowry, City Manager David A. Doyle, Deputy City Manager Linda G. Magnuson, Finance Director Conrad and Associates, C.P.A., L.L.P. April Blakey Public Information Manager Source: City of Diamond Bar 74 General Overview Letter of Transmittal General Overview Letter of Transmittal General Overview Letter of Transmittal Statistical Tables Financial Statements Notes to Financial Statements Cover and Divider Page Design (This page intentionally left blank.) M/ / '17 '000 ( "e 'p, 'I '/'�/ -10�- o�'( A�� �4z,('477 1-103 City of Diamond Bar, California 21825 E. Copley Drive ♦ Diamond Bar, California ♦ 91765-4178 CITY OF DIAMOND BAR Diamond Bar, California Single Audit Report on Federal Awards Year ended June 30, 2002 CITY OF DIAMOND BAR Single Audit Report on Federal Awards Year ended June 30, 2002 TABLE OF CONTENTS Page Report on Compliance and on Internal Control over Financial Reporting Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards Report on Compliance with Requirements Applicable to each Major Program, Internal Control over Compliance and on the Schedule of Expenditures of Federal Awards in Accordance 2 with OMB Circular A-133 Schedule of Expenditures of Federal Awards 4 Notes to the Schedule of Expenditures of Federal Awards Schedule of Findings and Questioned Costs 6 Summary Schedule of Prior Audit Findings CONRAD,NND CERTIFIED PUBLIC ACCOUNTANTS ASSOCIATES, L.L.P IRVI MAIN STREET,SUITERVINE, CALIFORNIA 926144 (949) 474-2020 Fax (949) 263-5520 Honorable Mayor and City Council City of Diamond Bar, California T ON COMPLIANCE AND ON INTERNAL CONTROL OVER LING BASED ON AN AUDIT OF FINANCIAL STATEMENTS l .-T . f1.'1. -.n n A NJ E 'L' wi-ru r'nvF'R IVAIF. NT A UDITING STAND! We have audited the financial statements of the City of Diamond Bar, California as of and for the year ended June 30, 2002, and have issued our report thereon dated August 29, 2002. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Compliance As part of obtaining reasonable assurance about whether the City of Diamond Bar's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards. internal Control Over Financial Reporting In planning and performing our audit, we considered the City of Diamond Bar's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control over financial reporting. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control over financial reporting that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over financial reporting and its operation that we consider to be material weaknesses. This report is intended for the information and use of the reporting local government, federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. 49Z4 � al A:�, "--- 4�� 11 -e -e - /,0, August 29, 2002 MEMBERS OF AICPA AND CALIFORNIA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS MEMBER OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS PRIVATE COMPANIES PRACTICE SECTION CONRADAND ASSOCIATES, L.L.P. Honorable Mayor and City Council City of Diamond Bar, California ON COMPLIANCE CERTIFIED PUBLIC ACCOUNTANTS 33 1100 MAIN STREET, SUITE C IRVINE, CALIFORNIA 92614 (949) 474-2020 Fax (949) 263-5520 ABLE TO EACH AN Compliance We have audited the compliance of the City of Diamond Bar with the types of compliance requirements described in the U.S. Office of Management and Budget (OMB) Circular A-133 Compliance Supplement that are applicable to each of its major federal programs for the year ended June 30, 2002. The City of Diamond Bar's major federal programs are identified in the summary of auditors' results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its major federal programs is the responsibility of the City of Diamond Bar's management. Our responsibility is to express an opinion on the City of Diamond Bar's compliance based on our audit. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the City of Diamond Bar's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on the City of Diamond Bar's compliance with those requirements. In our opinion, the City of Diamond Bar complied, in all material respects, with the requirements referred to above that are applicable to each of its major federal programs for the year ended June 30, 2002. 2 MEMBERS OF AICPA AND CALIFORNIA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS MEMBER OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS PRIVATE COMPANIES PRACTICE SECTION Honorable Major and City Council City of Diamond Bar Page Two Internal Control Over Compliance The management of the City of Diamond Bar is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to federal programs. In planning and performing our audit, we considered the City of Diamond Bar's internal control over compliance with requirements that could have a direct and material effect on a major federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A-133. Our consideration of the internal control over compliance would not necessarily disclose all matters in the internal control that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that noncompliance with applicable requirements of laws, regulations, contracts and grants that would be material in relation to a major federal program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over compliance and its operation that we consider to be material weaknesses. Schedule of Expenditures of Federal Awards We have audited the general purpose financial statements of the City of Diamond Bar, California, as of and for the year ended June 30, 2002, and have issued our report thereon dated August 29, 2002. Our audit was performed for the purpose of forming an opinion on the general purpose financial statements taken as a whole. The accompanying schedule of expenditures of federal awards is presented for purposes of additional analysis as required by OMB Circular A- 133 and is not a required part of the general purpose financial statements. Such information has been subjected to the auditing procedures applied in the audit of the general purpose financial statements and, in our opinion, is fairly stated, in all material respects, in relation to the general purpose financial statements taken as a whole. This report is intended for the information and use of the reporting local government, federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. August 29, 2002 CITY OF DIAMOND BAR Schedule of Expenditures of Federal Awards Year ended June 30, 2002 Total Federal Awards (1) Based on actual cash receipts from July 1, 2001 through June 30, 2002 * Major program 301 954 1 644 773 946 727 341 The accompanying notes are an integral part of this schedule. 4 Federal Grant/ t Federal Grantor/ Domestic Assistance Project Identification Awards Award Award Amount Provided to Pass-through Grantor/ Program Title Number Number Received (1) Receivable Expenditures Subrecipients U.S. Department of Transportation: Passed through California Department of Transportation: Intermodal Surface Transportation Efficiency Act 20.205 07-LA-0-DMBR STPLER 5455(004) $ - 1,312,000 1,312,000* _ U.S. Department of Housing and Urban Development: Passed through County of Los Angeles, Environmental Development Department: Community Development Block Grant Program - Entitlement Grant 14.218 D00905-00 70,466 224,563 295,029 14.218 D96901-01 20,000 - 20,000 20,000 14.218 D96902-01 11,500 - 11,500 11,500 14.218 D96904-01 20,310 - 20,310 - 14,218 D96906-01 18,172 4,768 22,940 - 14.218 D99903-01 - 3,041 3,041 3,041 14.218 600400-99 14,016 73,429 87,445 - 14.218 600098-01 2,312 2,688 5,000 5,000 14.218 600099-01 89,432 24,284 113,716 - Subtotal 246,208 332,773 578,981 39,541 U.S. Department of Justice: Local Law Enforcement Block Grant 16.592 2001LBBX0775 55,746 - 55,746 Total Federal Awards (1) Based on actual cash receipts from July 1, 2001 through June 30, 2002 * Major program 301 954 1 644 773 946 727 341 The accompanying notes are an integral part of this schedule. 4 CITY OF DIAMOND BAR Notes to the Schedule of Expenditures of Federal Awards Year ended June 30, 2002 Summary of Significant Accounting Policies (a) Scope of Presentation to the Schedule of The accompanying schedule presents only the expenditures incurred (and related revenues) by the City of Diamond Bar that are reimbursable under federal programs of federal financial assistance. For the purposes of this schedule, federal awards includes both federal financial assistance received directly from a federal agency, as well as federal funds received indirectly by the City from a non-federal agency or other organization. Only the portion of program expenditures reimbursable with such federal funds are reported in the accompanying schedule. Program expenditures in excess of the maximum federal reimbursement authorized or the portion of the program expenditures that were funded with state, local or other non- federal funds are excluded from the accompanying schedule. (b) Basis of Accounting The expenditures included in the accompanying schedule were reported on the modified accrual basis of accounting. Under the modified accrual basis of accounting, expenditures are incurred when the City becomes obligated for payment as a result of the receipt of the related goods and services. Expenditures reported include any property or equipment acquisitions incurred under the federal program. (c) Subrecipients During the fiscal year ended June 30, 2002, the City disbursed $39,541 of its Community Development Block Grant funds to four subrecipients as approved by the County of Los Angeles. CITY OF DIAMOND BAR Schedule of Findings and Questioned Costs Year ended June 30, 2002 (A) Summary of Auditors' Results An unqualified report was issued by the auditors on the financial statements of the auditee. There were no material weaknesses in internal control nor were there any reportable conditions. The audit disclosed no noncompliance which is material to the financial statements of the auditee. There were no material weaknesses or other reportable conditions in internal control over major programs of the auditee. 1. 2. 3. 4, 5. An unqualified report was issued by the auditors on compliance for major programs. b. The audit disclosed no audit findings required by the auditors to be reported under paragraph .510(a) of OMB Circular A-133. 7. The major program of the auditee was CFDA ff 20.205 U.S. Department of Transportation (pass through assistance from the California Department of Transportation). 8. The dollar threshold used to distinguish Type A and Type B programs was $300,000. 9. The auditee was not considered a low risk auditee for the year ended June 30, 2002 for the purpose of major program determination. There are no auditors' findings required to be reported in accordance with GAGAS. UMti l.trcuiar There are no auditors' findings required to be reported in accordance with paragraph .510(a) at OMB Circular A-133. 6 CITY OF DIAMOND BAR Summary Schedule of Prior Audit Findings Year ended June 30, 2002 There was no single audit report issued for the year ended June 30, 2001. CITY COUNCIL Agenda # 6.7 Meeting Date: danuat27, 2003 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Managr TITLE: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, AUTHORIZING THE FILING OF A LAWSUIT CHALLENGING THE STORM WATER/URBAN RUNOFF PERMIT FOR THE COUNTY OF LOS ANGELES AND THE UNINCORPORATED CITIES THEREIN, EXCEPT THE CITY OF LONG BEACH (NPDES NO. CAS004001) RECOMMENDATION: That the City Council approve Resolution No. 2003 -XX, A Resolution of the City Council of the City of Diamond Bar, California, Authorizing the Filing of a Lawsuit Challenging the Storm Water/Urban Runoff Permit for the County of Los Angeles and the Unincorporated Cities Therein, Except the City of Long Beach (NPDES No. CAS004001). FINANCIAL IMPACT: The Coalition for Practical Regulation (CPR) has estimated that the cost of litigation would be $120,000. If all forty-nine (49) cities within the CPR join in this action, the cost for the CPR cities is estimated at approximately $3,000 per city. BACKGROUND/DISCUSSION: The City is currently implementing the third five-year National Pollutant Discharge Elimination System (NPDES) Permit. It covers Los Angeles County as the Principal Permittee and 83 of the incorporated cities as individual Permittees. Prior storm water permits focused on the City implementing cost- effective Best Management Practices ("BMPs"), such as street sweeping, automated lidded trash containers for residents, catch basin cleaning, public education, waste -oil recycling programs, construction site run-off mitigation measures, and assurance that the private sector install certain pre - and post -construction structural treatment control measures. The City currently budgets about $600,000 annually for all activities that it considers related to storm water programs, including the above referenced BMPs and capital improvements, although there is no specific budget for "storm water." The latest storm water permit appears to increase requirements by stipulating that storm water run-off not violate water quality objectives or standards contained in the Water Quality Control Basin Plan for numeric discharge standards for sewer treatment plants, oil refineries the Los Angeles Region. The Basin Plan for the Region was originally adopted in 1973and factories. If left , setting unchallenged, the proposed storm water permit could potentially be interpreted d require that storm water meet drinking water standards in many locations with significant potential costs to the City. As 2002-01). a result, on January 8, 2002, the City joined with the CPR cities to appeal the permit (Resolution No. Recently, in a notice from the State Board dated December 18, 2002, the State Water Board ruled that the appeal was groundless and instructed cities that they had 30 days to file litigation in State Court challenging the permit issued by the Regional Water Quality Control Board. The State Board had agreed to take up several of our issues in February of 2002. In correspondence dated February 25, 2002, the State Board stated it wished to "simplify the petition process" and "inform you (the Petitioners) of the issues that the State Board intends to focus on in drafting an order." These issues included the compliance language and the iterative process, the prescriptive requirements, TMDL incorporation, city storm water inspections and enforcement actions on private parties, the costs of the municipal programs, and the Standard Urban Storm Water Mitigation Plan (SUSMP) development controls. However, the aforementioned notice indicated that "after careful consideration, [the Board has] concluded that the petitions in this matter fail to raise substantial new issues..." The State Board notice also indicates that the State Board participated in settlement meetings to discuss the issues raised by the various Petitions. There were three settlement meetings and the State Board limited the discussions to the Receiving Waters Limitations ("RWL") language of the Permit (despite our desire to expand the discussions to the other agreed upon issues), and refused to seek resolution of even the RWL issues where any resistance was provided by the environmental community. Staff can only conclude that the State Board is extremely concerned about the effect of the State budget crisis and that it wished to avoid a public discussion of the problems the Cities face in the storm water permit. It is unfortunate that neither the Regional Board nor the State Board saw their responsibility as the task to balance the needs of and the benefits to the environment, with the service demands placed upon our communities. There are several major problems with the Los Angeles County NPDES storm water permit. Receivin Water Limitations Lan ua e The Storm Water Permit requires that each city's runoff meet water quality objectives and/or standards, i.e. "numeric" standards, for storm water. Failure to comply with receiving water limitations language could potentially expose each City to Regional Board fines ($27,500 per day) and third - party litigation from citizen suits. PA • Lack of a Le lal Safe Harbor Both the National Research Council of the National Academy of Sciences and EPA Headquarters have recognized that storm water controls are in a developmental phase, where years of testing are required to develop cost-effective programs. Cities should not be subject to Regional Board fines and third -party litigation during this "developmental" phase of the storm water program because of the failure of these programs to meet these strict standards. As a result, we are only asking that language that was in the first two permits be incorporated into the new permit to stipulate that if the permit conditions are met in a good faith effort that local jurisdictions would not be liable for any exceedence of water quality objectives with respect to third party lawsuits. • Total Maximum Daily Load TMDL Implementation The permit requires compliance with TMDLs upon their incorporation into the Permit, which can be done by the Regional Board's Executive Officer (although the trash TMDL is presently in litigation at both the federal and State level). Placing TMDL's with numerical limits into the municipal storm water permit, without complying with the maximum extent practicable standard, will again inappropriately expose cities to fines and third -party litigation for failure to meet the numeric limits. • Unknown Costs to lm gement the Pro rams Cities have expressed a common frustration that the permit costs are impossible to estimate. This problem of estimation is in part due to the fact that the Storm Water Permit is perceived as being "open ended," as it allows for endless amendments to the Permit by the Executive Officer to require compliance with waste load allocations (numeric limits) developed in TMDLs. Another problem with the Permit is that the storm water treatment programs it requires are in the "experimental" stage, with changing technologies and techniques, thus making them even more difficult to estimate. • Storm Water Inspection and Enforcement The Cities are confronted with two major issues with the proposed inspection program. The State is required to issue storm water facility permits and conduct inspections of various industrial and commercial businesses. The State collects an annual permit fee which in part is to be used to cover the cost of the inspections of such facilities, and has recently nearly tripled this fee. The subject municipal NPDES permit would shift the State's inspection responsibility down to the Cities, yet, the State does not share permit fee revenues with the Cities. if left unchallenged, the subject permit would require Cities to either charge another fee for inspections of State permitted facilities, or to fund inspection costs from their own general funds. In the past, the City has used funds obtained from the County to conduct these inspections; however, the funds no longer are available. The Permit imposes their inspection obligation on Cities by expanding and changing the business site visitation program in the prior Permit, into a mandatory inspection program for manufacturing facilities, restaurants, automotive uses and other businesses. The inspection program also raises protracted legal enforcement and other inspection issues. concerns about the ability of the City to gain access to properties for inspections, the costs of • Develo ment Regulations/ CEQA and General Plan Requirements The Regional Water Board has expressed its intent to require storm water development controls on all new development, as well as what they term substantial redevelopment (5,000 square feet of impervious surface added to commercial, office or industrial development). The Permit requires that the City amend the Land Use Element of the General Plan and the CEQA process. These requirements are contrary and duplicative to State laws, which adequately cover both General Plan and environmental review. • Lack of Regional Solutions The Permit contains very limited language to allow the County, the Cities, special districts and private developers to improve storm water quality through the use of "regional solutions." CPR had previously offered permit language for regional (inclusive of watershed and sub -watershed) solutions, which would allow for more cost-effective storm water programs. CONCLUSION: The Storm Water Permit imposes substantial new and unfunded mandates that are believed to exceed requirements under existing State and Federal laws. With the recent State Water Board's denial of the Petition, the CPR has requested that member cities file litigation in State Court to challenge the Storm Water Permit. If the City of Diamond Bar participates in the litigation, we would execute a retainer letter for Richard Montevideo, Esq., of Rutan & Tucker to represent Diamond Bar in their representation of the CPR. REVIEWED BY: James DeStefano, Deputy City Manager Attachments: Resolution No. 2003 -XX L! Da k,irector of Public Works RESOLUTION NO. 2003- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, AUTHORIZING THE FILING OF A LAWSUIT CHALLENGING THE STORM WATERIURBAN RUNOFF PERMIT FOR THE COUNTY OF LOS ANGELES AND THE INCORPORATED CITIES THEREIN, EXCEPT THE CITY OF LONG BEACH (NPDES NO. CAS004001) WHEREAS, the California Regional Water Quality Control Board, Los Angeles Region ("Regional Board") adopted Order No. 01-182, a National Pollutant Discharge Elimination System ("NPDES") Permit for Municipal Storm Water and Urban Runoff Discharges within the County of Los Angeles and the incorporated cities therein, except the City of Long Beach (hereinafter "NPDES Permit") on December 13, 2001; and WHEREAS, in January of 2002, forty-nine cities, including the City of Los Angeles, as well as the County of Los Angeles, filed administrative petitions with the State Water Resources Control Board ("State Board") challenging the validity of the NPDES Permit on a number of grounds, including its deletion of the "Safe Harbor" provisions that existed in the prior 1996 NPDES Permit, the modifications to the terms of the Permit dealing with Receiving Water Limitations and the requirement therein that would allow "numeric" limits to be imposed upon municipalities (without compliance with the "maximum extent practicable" standard set forth in the Clean Water Act), as well as those provisions allowing for the automatic incorporation of total maximum daily loads ("TMDL") by the Regional Board's Executive Officer, the failure of the Regional Board to comply with the requirements of CEQA or to adopt terms consistent with CEQA, the imposition of additional inspection obligations on municipalities for various industrial and commercial facilities, and the attempt by the Regional Board to rollback the changes that had been made to the Standard Urban Storm Water Mitigation Plan requirements ("SUSMP Requirements") by the State 1 Board, along with other objectionable terms, including various provisions which infringe upon the local land use authority of the Cities; and WHEREAS, although indicating in February of 2002 that it would address a number of substantive issues raised by the administrative petitions, on December 18, 2002, after three settlement negotiation sessions that did not lead to a resolution of the issues, the State Board denied all of the administrative petitions without providing a hearing to the public, and concluded that the Petitions "failed to raise substantial, new issues;" and WHEREAS, the City of Diamond Bar ("City") currently supports and funds efforts to reduce and eliminate storm water pollution. During the five year period of the prior NPDES Permit, the City implemented additional street sweeping efforts, increased catch basin cleaning, funded a public information program on storm water pollution, implemented construction project inspection programs, implemented a Standard Urban Storm Water Mitigation Plan (the "SUSMP") as modified by the State Board, completed the site visitation programs, initiated waste -oil recycling programs and implemented various other storm water programs; and WHEREAS, the NPDES Permit contains various language within the Receiving Water Limitations section (and other provisions of the Permit) which violate the "maximum extent practicable" standard, and which in many cases, directly or indirectly seek to impose responsibility on municipalities throughout the County, to insure that storm water runoff into and from their storm drain systems, does not violate water quality objectives, including numeric effluent limits that may be adopted through the incorporation of TMDLs; and 2 WHEREAS, under the NPDES Permit, the City, along with 83 other incorporated cities in Los Angeles County and the County of Los Angeles, are required to expand existing storm water treatment programs, and to implement new storm water programs which the Regional Board purports will improve the quality of municipal storm water in a cost-effective manner. However, a cost -benefit study was never performed by the Regional Board to illustrate that the new programs will result in cost- effective improvements to storm water quality. In addition, the Board did not develop or rely upon scientific data to support the need for the numerous programs to be imposed by the new Permit; and WHEREAS, under the new NPDES Permit, the City will be responsible for implementing a comprehensive inspection and surveillance program of industrial and commercial facilities to "control" storm water and non -storm water runoff from these facilities. A recent study ordered by the United States Congress and completed by the National Research Council of the National Academy of Sciences recommended that storm water programs utilize "adaptive implementation", and recognized that cities should not be subjected to fines and legal action while they are developing new and untested storm water programs. The new NPDES Permit may place the Cities in a constant state of violation, and will subject all municipalities covered by the Permit to needless lawsuits by environmental organizations, and exposing the Cities to excessive fines. The removal of the legal "Safe Harbor," combined with the addition of language putting the Cities in a constant state of violation, is legally inappropriate and fundamentally unfair; and WHEREAS, the revised SUSMP Requirements under the new NPDES Permit are contrary to a prior order issued by the State Board, and require the imposition of mitigation measures that are contrary to existing State law under the California Environmental Quality Act, and the 3 Permit terms infringe upon traditional local land use authority and the basic powers of local governments; WHEREAS, the NPDES Permit goes beyond the intent of the Clean Water Act, and violates the California Porter -Cologne Act, by "micro managing" and dictating specific programs and a particular manner of compliance on the Cities, and by imposing requirements that are not authorized anywhere under State or federal law; and WHEREAS, the new NPDES Permit requires that the Cities expand the current private property site visitation and education program to a mandatory inspection and enforcement program, that the Cities reduce pollutants in runoff from private industrial and commercial facilities (including federal and State facilities) and that the Cities modify their CEQA Guidelines and their General Plan requirements. All such requirements and programs are being mandated on the Cities, without any provision for State funding. WHEREAS, the actions taken by the Regional Board in adopting the NPDES Permit are inconsistent with the requirements of the Clean Water Act and State Law, will result in the imposition of unsupportable programs on the City and its citizenry, and will result in the imposition of numerous unfunded mandates on the City. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: Section 1. To participate with other Cities in the County with the filing of a lawsuit challenging Regional Board Order No. 01-182, NPDES Permit No. CAS004001, Waste Discharge Requirements for Municipal 4 Storm Water and Urban Runoff Discharges within the County of Los Angeles and the Incorporated Cities therein, expect the City of Long Beach. Section 2. To retain Richard Montevideo, Esq., in coordination with other Los Angeles County Cities, to advise, assist and represent the City in the filing and in the prosecution of a lawsuit challenging Regional Board Order No. 01-182, the Municipal NPDES Permit for Los Angeles County and the incorporated Cities therein, except the City of Long Beach. Section 3. The City Clerk shall certify to the passage and adoption hereof. PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council this 7th day of January 2003. Carol Herrera, Mayor ATTEST: Lynda Burgess, City Clerk I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the 7th day of January, 2003, by the following vote: 5 AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: LYNDA BURGESS, City Clerk City of Diamond Bar