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HomeMy WebLinkAbout12/17/2002Tuesday, December 17, 2002 5:30 p.m., Study Session Room CC -8 6:15 p.m., Closed Session CC -8 6:30 p.m. — Regular Meeting D.B. Public Financing Authority Meeting South Coast Air Quality Management District/The Government Center Main Auditorium 21865 East Copley Drive Diamond Bar, CA 91765 Mayor Carol Herrera Mayor Pro Tem. Robert Huff Council Member Wen Chang Council Member Debby O'Connor Council Member Robert Zirbes City Manager Linda C. Lowry City Attorney Michael Jenkins City Clerk Lynda Burgess Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 860-2489 during regular business hours. In an effort to comply with the requirements of Title lI of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled paper and encourages you to do the same. DIAMOND BAR CITY COUNCIL RULES (ALSO APPLIES TO COIv�SSION AND COMMITTEE MEETINGS) PUBLIC INPUT The mec ings ofthe Diamond Bar City Council aro open to the public. A number ofthe public may address the Council on the subject of one or more agenda items and/or other news 'of i which we within the subject matter jurisdiction ofthe Diamond Bar City Council. A request to address the Council should be submitted in persalt to the City Cleric. As a general rule the opportunity for public comments will take place at the discretion ofthe Chair. However, in order to facilitate the meeting, persons who are interested panics for an item may be requested to give their presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or the total amount oftime allocated for public testimony based on the number of people requesting to speak and the business ofihe Council. Individuali are requested to refiain from personal attacks towards Council Members w other citizens. Comments which are not conducive to a positive business meeting enviro®ent are viewed as stacks against the entire City Ceuml and will not be tolerated Your cooperation a greatly appreciated. In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public oomrncnt an items previously considered by the Council. (Does no apply to Committee meetings.) In accordance with State Law (Brown Act), all matters to be acted on by the City Council must be posted at land 72 hours prior to the Council meeting. In case of ornetgency or when a subject matter arises subsequent to the pasting ofthe agenda, upon making certain fundings the Council may act of an item that is not on the posted agenda CONDUCT IN THE CITY COUNCIL CHAMBERS The Chao shall order removed from the Council Chambers any parson who commits the following acts in respect to a regular or special meeting ofthe Diamond Bar City Council. A. Disorderly behavior toward the Council or any member ofthe stafftheteol tending to interrupt the due and orderly course ofsaid meeting. 13_ A breach ofthe peace, boisterous conduct or violent disturbance, tending to imampt the due and orderly course of said meeting. C. Disobedience of any lawful order ofthe Chair, which shall include an order to be seated or to refrain from addressing the Board, aid D. Any other unlawful interterence with the due and orderly conduct ofsaid meeting INFORMATION RELATING TO AGENDAS AND ,ACTIONS OF THE COUNCIL. Agendas for the regular Diamond Bar City Council meetings are prepared by the City Clerk and are available 72 hours prier to.the meeting. Agendas are available electronically and may be accessed by a personal computer through a phone modem. Every meeting ofibe City Council is recorded on cassette tapes and duplicate tapes are available for a nominal charge, ADA REQUIREMENTS A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area. Sign language interpreter services are also available by giving notice at least throe business days in advance ofthe meeting. Please telephone (909) 860-2489 between 8 am. and 5 p.m Monday through Friday. HELPFUL PHONE NUMBERS Copies of Agenda, Rules ofthe Council, Cassette Tapes of Matings (909) 860.2489 Computer Access to Agendas (909) 960 -UNE General Infamationn (909) 860-2489 NOTE: ACTION MAY BE TAKEN ON ANY ITEM IDENTIFIED ON THE AGENDA. THIS MEETING IS BEING' BROADCAST LIVE BY ADELPHIA FOR AIRING ON CHANNEL 17, AND BY REMAINING INTHE ROOM, YOU ARE GIVING YOUR PERMISSION TO BE 'TELEVISED THIS MEETING WILL BE RE -BROADCAST EVERY SATURDAY AT 9:00, AM. AND EVERY TUESDAY AT 6:30 P.M. ON CHANNEL 17. CITY OF DIAMOND BAR CITY COUNCIL AGENDA December 17, 2002 STUDY SESSION: 5:30 p.m., AQMD Room CC -8, South Coast Air Quality Management District/Government Center, 21865 E. Copley Dr., Diamond Bar, CA. ► DISCUSSION OF IN-HOUSE BUSINESS LICENSING ► PUBLIC COMMENTS CLOSED SESSION: PUBLIC COMMENT ON CLOSED SESSION AGENDA ► Conference with Legal Counsel - Existing Litigation - Government Code Section 54956.9(a): (1 Case) Los Angeles County Superior Court, Case No. BS079642, City of Diamond Bar, et al v. Mountains Recreation Conservation Authority. (Based on advice from the City Attorney, the City Council determines that receipt of advice from legal counsel regarding this matter of pending litigation in open session would prejudice the position of the City in the litigation.) CALL TO ORDER: 6:30 p.m. PLEDGE OF ALLEGIANCE: Mayor INVOCATION: Pastor Bob Stebe, Northminster Presbyterian Church ROLL CALL: Council Members Chang, O'Connor, Zirbes, Mayor Pro Tern Huff, Mayor Herrera APPROVAL OF AGENDA: Mayor 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 PROCLAIMING DECEMBER, 2002 AS ORGAN DONOR MONTH. 1.2 PROCLAIMING THIS HOLIDAY SEASON AS "BUCKLE UP FOR LIFE CHALLENGE." December 17, 2002 PAGE 2 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five-minute maximum time limit when addressing the City Council. 4. RESPONSE TO PUBLIC COMMENT; Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 HOLIDAY RIDE — November 29, 2002 to January 2, 2003 — Free to all D.B. residents 18 years and older (children under 18 must be accompanied by an adult). Please call 1-800-578-6555 for pick up. 5.2 PARKS AND RECREATION COMMISSION — December 19, 2002 — 7:00 p.m., AQMD/Government Center Hearing Board Room, 21865 E. Copley Dr. Meeting will be adjourned due to an anticipated lack of quorum. 5.3 COMMUNITY FOUNDATION MEETING — December 19, 2002 — 7:00 p.m., AQMD/Government Center Room CC -8, 21865 E. Copley Dr. 5.4 NEIGHBORHOOD MEETING REGARDING MEDIAN BEAUTIFICATION - December 19, 2002 - 7:00 p.m., The Hills Club, 1673 Maple Hill Rd. 5.5 CHRISTMAS HOLIDAY — Tuesday, December 24 and Wednesday, December 25, 2002, City offices will be closed in observance of the Christmas Holiday. Offices will reopen, Thursday, December 26, 2002. City Offices will be closed Wednesday, January 1, 2003 in observance of New Year's Day. Offices will reopen on Thursday, January 2, 2003. 5.6 PLANNING COMMISSION - December 24, 2002, 7:00 p.m., AQMD/Government Center Auditorium, 21865 E. Copley Dr. Meeting will be canceled due to an anticipated lack of quorum. 5.7 CITY -SPONSORED ELECTRONIC WASTE PICK UP — December 26, 2002 to January 17, 2003 -- Free removal of TV's, VCR's, Monitors, CD Players, Telephones, Radios, etc. Call 1-800-419-7587. December 17, 2002 PAGE 3 5.8 CHRISTMAS TREE RECYCLING PROGRAM - December 26 through January 10, 2003. Place tree at curbside on regular trash pick up day for disposal. 5.9 COMMUNITY FOUNDATION "SILENT AUCTION OF OLD RESIDENTIAL STREET SIGNS" — Saturday, January 11, 2003 —1:00 — 4:00 p.m., Deane Homes Swim Club, 1010 Overlook Ridge Dr. 5.10 CITY COUNCIL MEETING — January 7, 2003 — 6:30 p.m., AQMD/Government Center Auditorium, 21825 E. Copley Dr. 5.11 LIBRARY BOND ACT COMMITTEE MEETING — January 9, 2003 — 7:00 p.m., Room GB, AQMD/Government Center, 21865 E. Copley Dr. 6. CONSENT CALENDAR: 6.1 APPROVE CITY COUNCIL MINUTES: 6.1.1 Special Meeting of November 12, 2002 —Approve as submitted. 6.1.2 Study Session of November 19, 2002 — Approve as submitted. 6.1.3 Regular Meeting of November 19, 2002 — Approve as submitted. 6.1.4 Study Session of December 3, 2002 — Approve as submitted. 6.1.5 Regular Meeting of December 3, 2002 — Approve as submitted. Requested by: City Clerk 6.2 RECEIVE AND FILE PLANNING COMMISSION MINUTES — Regular Meeting of November 12, 2002. Requested by: Planning Division 6.3 WARRANT - Approve Warrant Registers dated November 27, December 5 and December 12, 2002 totaling $884,586.03. Requested by: Finance Division 6.4 TREASURER'S STATEMENT - month of October, 2002. Recommended Action: Review and approve. Requested by: Finance Division 6.5 APPROVE THE REPROGRAMMING OF $75,000 OF FY 2002-03 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR THE December 17, 2002 PAGE 4 HOME IMPROVEMENT PROGRAM. Recommended Action: Approve reprogramming of CDBG funds. Requested by: Planning Division 6.6 APPROVE AMENDMENT NO, 5 TO A PROFESSIONAL SERVICES AGREEMENT WITH LDM ASSOCIATES IN THE AMOUNT OF $65,000 FOR "AS -NEEDED" PLANNING SERVICES ($25,000) AND HOME IMPROVEMENT PROGRAM ADMINISTRATIVE SUPPORT SERVICES ($40,000). Recommended Action: Approve Amendment No. 5. Requested by: Planning Division 6.7 NOTICE OF COMPLETION FOR THE DIAMOND BAR COMMUNITY/SENIOR CENTER GRADING PROJECT. Recommended Action: Approve Notice of Completion and release retention. Requested by: City Manager 6.8 ADOPT RESOLUTION NO. 2002-80: SUPPORTING ASSEMBLY CONCURRENT RESOLUTION (ACR) NO.2 DEDICATING A PORTION OF STATE HIGHWAY 210 AS WILLIAM H. LANCASTER MEMORIAL FREEWAY. Recommended Action: Adopt Resolution. Requested by: City Manager 6.9 ADOPT RESOLUTION NO. 2002-81: APPROVING PLANS AND SPECIFICATIONS FOR LEFT TURN SIGNAL IMPROVEMENT PROJECT AT PATHFINDER RD,/FERN HOLLOW DR. AND PATHFINDER RD./EVERGREEN SPRINGS DR. AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS. Recommended Action: Adopt Resolution. Requested by: Public Works Division 6.10 AWARD OF PROFESSIONAL TRAFFIC ENGINEERING SERVICES CONTRACT FOR CITY-WIDE TRAFFIC SIGNAL TIMING PLAN TO ADVANTEC CONSULTING ENGINEERS IN THE AMOUNT OF $97,145 PLUS A CONTINGENCY OF $7,500, FOR A TOTAL AUTHORIZATION OF $104,645. December 17, 2002 PAGE 5 Recommended Action: Award contract. Requested by: Public Works Division 7. PUBLIC HEARINGS: 7:00 p.m., or soon thereafter as matters may be heard. 7.1 RESOLUTION NO. 2002-82 APPROVING THE CITY'S COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR FISCAL YEAR 2003-04. Recommended Action: Open the Public Hearing, receive testimony, close the Public Hearing and authorize the City Manager or her designee to execute all CDBG documents required to implement the program. Requested by: Planning Division 8. COUNCIL CONSIDERATION: 8.1 APPOINTMENT OF COUNCIL SUB -COMMITTEES BY MAYOR. Requested by: Mayor Herrera 8.2 ADOPT RESOLUTION NO. 2002-83: CONFIRMING APPOINTMENT OF SPECIFIC REPRESENTATIVES TO THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS. Recommended Action: Adopt Resolution. Requested by: City Clerk RECESS TO PUBLIC FINANCING AUTHORITY 1. CALL TO ORDER: Chair ROLL CALL: Authority Members Chang, Herrera, O'Connor, VlChair Zirbes, Chair/Huff 2. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Authority on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the Financing Authority values your comments, pursuant to the Brown Act, the Authority generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the Authority Secretary (completion of this form is voluntary). There is a five-minute maximum time limit when addressing the Financing Authori December 17, 2002 PAGE 6 3. CONSENT CALENDAR: 3.1 APPROVAL OF MINUTES: 3.1.1 Regular Meeting of November 19, 2002 —Approve as submitted. 3.1.2 Regular Meeting of December 3, 2002 — Approve as submitted. Requested by: Authority Secretary 3.2 ADOPT RESOLUTION NO. PFA2002-02: A RESOLUTION OF THE DIAMOND BAR PUBLIC FINANCING AUTHORITY AUTHORIZING THE INVESTMENT OF BOND PROCEEDS IN THE LOCAL AGENCY INVESTMENT FUND. Recommended Action: Adopt Resolution. Requested by: Finance Division 4. AUTHORITY CONSIDERATION: None 5. AUTHORITY MEMBER COMMENTS: Items raised by individual Authority Members are for Authority discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. ADJOURN PUBLIC FINANCING AUTHORITY MEETING r RECONVENE CITY COUNCIL MEETING: 9. COUNCIL SUB -COMMITTEE REPORTSI COUNCIL MEMBER COMMENTS: 10. ADJOURNMENT: )1 VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: DATE: lz -- 17 c 2 - ADDRESS: PHONE, A /- O. fr- ORGANIZATION: AGENDA #/SUBJECT: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: DATE: ADDRESS: PHONE: - O e ORGANIZATION: AGENDA WSUBJECT: I expect to address the Council on the subject agenda item name and address as written above. Please have the Council Minutes reflect my VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: DATE: 1711-110Z PHONE: t J7 02L I expect to address the Council on the subject agenda item, Please have the Council Minutes reflect my name and address as written above. VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK / FROM: %� ��2 Var ��Y �J DATE: ADDRESS:/ I "fin a-� % - - - - - - - - --- PHONE: ORGANIZATION: j AGENDA #/SUBJECT: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL lop TO: CITY CLERK 7 FROM: I-Avyo- Burr1 DATE: /,-7// ADDRESS: W tv PAS r' L6t Ce Df ,%. PHONE: Sq6 'q7Z ORGANIZATION: AGENDA #/SUBJECT: telo-(a , I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: FROM: ADDRESS: ORGANIZATION: AGENDA #/SUBJECT: CITY CLERK —,�QtlCNCIV �u\jeaok DATE: 1-2, J / 7 j C7Z. 7 5y P,41V ,1 L.r PHONE: qct` 612-0 ,9-� N I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: FROM: ADDRESS: ORGANIZATION: AGENDA #/SUBJECT: CITY CLERK DATE: la�i7 J 0 Z Vd, PHONES 11J YrV(C "k - UD G I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature Study Session INTEROFFICE MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, Deputy City Manager VIA: Linda C. Lowry, City Manage SUBJECT: Business License DATE: December 12, 2002 z . Discussion Regarding Whether or Not Business Licenses Should Be Issued "In House". A. Since incorporation, the City of Diamond Bar has contracted with Los Angeles County (LAC) to issue its business licenses. However, the City Council has expressed an interest in possibly transferring the business licensing function "in House". In order to better understand the issues involved with "In House" business licensing functions, staff contacted other cities that currently issues their own business licenses. B. There are three types of business license programs. Business license tax. a. Revenue raising program requiring voter approval. 2. Regulatory license. a. Non -revenue raising program not requiring voter approval. b. Fee strictly reimburses the city for the cost to operate the program. C. Purpose is to regulate problem businesses by assuring that the operators are qualified. 1). Focus is on qualifications of the operator and not on the impacts of the business to the community. a). Impacts (i.e. noise, traffic, criminal behavior, operational characteristics, etc.) should be dealt with under land use regulations (i.e. Conditional Use Permit). 3. Business registration. a. To track businesses in town. b. To ensure that the City is receiving all sales tax due to it. C. For economic and statistical data. d. Does not require voter approval. C. Existing Conditions In Diamond Bar. Diamond Bar has a general services agreement with LAC to issue its business licenses. a. Five year general services agreement. b. Expires June 2005. 1). Pursuant to the City Attorney, there is no need to amend the general services agreement. a). The City, at its discretion, can use or not use the services of LAC under this agreement. 2. County Business License fees are based on the use (see attachment from LAC). a. Regulatory Program. 1). Original fee is a flat fee. a). Dollar amount varies depending on use. 2). Yearly renewal fee is also a flat fee, but less than original fee. a). Dollar amount varies depending on use. 3). LAC is currently doing a study regarding an increase of business license fees. a). Ten to 20 percent increase is anticipated. 4). Processing time frame. a). The time frame depends on the number of agencies that must review the application. 1). No average time frame established. b). An application that is not dependent on several agencies to review it will have an average time frame of 30 days. c). No over-the-counter processing of business license applications. d). Renewals can be done by mail within 30 days. 3. Total number of businesses in Diamond Bar that have been issued a business license. a. Year 2002 — 196. b. Year 2001 — 243. 1). Total revenue from 2001 - $28,356.00. a). Fees charged are to recover LAC's processing costs. 2. Business licenses are issued on the number of activities within a particular business. a). Therefore, one business can have several business activities and the activities can vary from year to year. iE 4. Total number of businesses in Diamond Bar with or without a business license. a. According to a survey published January 2002 by Claritas, Inc. for 2001 there are 1,842 businesses in Diamond Bar. b. According to the Diamond Bar Chamber of Commerce there are approximately 1,100 businesses in Diamond Bar. Other Cities Contacted. 1. See Business License Comparison Matrix. 2. Summary of Business License Comparison Matrix. a. Fifteen cities were surveyed. 1). Three cities do not have an "in house" business license program. 2). Three cities base business license fees on gross receipts. 3). One city bases business license fees on fiat fees. 4). Two cities base business license fees on a combination of flat fees and number of employees. 5). Four cities utilize a combination of flat fees and gross receipts. 6). Two cities utilize a business registration fee process. a). Because it is considered more business friendly or does not have the staff to implement a business license process. 3. Business License Commission a. West Hollywood and Los Angeles County have a Business License Commission that reviews the more nuisance uses. b. The City of Diamond Bar does not anticipate utilizing a Business License Commission. 1). The more nuisance uses are reviewed by the Planning Commission through the Conditional Use Permit process. a). Prior to the issuance of a business license, obtaining a Conditional Use Permit would be required for nuisance uses listed in Diamond Bar's Development Code. E. Uses that would require a business license in Diamond Bar. 1. LAC list of approximately 144 uses that require a business license may not be appropriate for Diamond Bar. a. This list of uses could be utilized as a base for Diamond Bar. 1). Diamond Bar may choose to delete uses (i.e. live poultry dealer, water taxi and water taxi operator, horse meat uncooked, explosives, hog ranch, auto repair itinerant, explosives, escort bureau, sawmill, etc.) 2. The City of Diamond Bar may want to consider adding the following uses as well as some uses listed by LAC. a. Development Code lists approximately 95 uses that could require a business license. b. Additional uses. computer services/gaming network center, contractors doing business in Diamond Bar, professional, financial and medical offices, home based business, car wash, retail, wholesale, manufacturing, exercise/fitness facility, rebound tumbling, dry cleaners, repair services, temporary uses etc. 3. Uses that require a business license in other cities. a. Uses that require a business license in other cities are comparable to the uses listed in Diamond Bar's Development Code with the addition of contractors doing business in Diamond Bar and temporary uses. b. LAC's list of uses are similar to other cities and Diamond Bar; however, some uses are not applicable to Diamond Bar. F. Fees. As noted in the Business License Comparison Matrix business license fees are based on several criteria. a. Gross receipts. b. Combination of gross receipts and number of employees. C. Combination of gross receipts, number of employees and flat fees. d. Regulatory fee which is based on the cost of processing an application. e. Business registration fee which is a reasonable flat fee. 2. Proposition 218 — the "Right to Vote on Taxes Act" a. Passed November 5, 1996/effective July 1, 1997. b. Public is required to be consulted, or participate in, decisions regarding the enactment of a wide variety of fees and taxes. C. Requires a majority vote of the electorate. 1). Business license fee is considered a tax. a). Pursuant to Proposition 21 S. 2). Regulatory license is not a tax and therefore not subject to Proposition 218. ld G. Implementation of Issuing Business Licenses or Business Registration Fee "In House". 1. Finance Division. a. In cities surveyed, the Finance Division administers the business licenses or business registration fees. b. Cost to city/number of saff to administer a business license program. 1). It is required that fees be based on cost recovery. 2). Fees can be based on the amount of time needed to review and investigate an application for a particular use. a). Example of an extensive review. 1). Entertainment would involve a Conditional Use Permit reviewed by the Planning Commission in addition to reviews by the following: Building and Safety Division, fire, sheriff and Health Departments and Tax Collector. b). Example of a less extensive review. 1). Fast food restaurant with a drive-through would involve a Conditional Use Permit review by the Planning Commission due to the drive-through facility. The fast food restaurant is allowed by right. Other agencies involved in the review may be the Health Department, Building and Safety Division and Tax Collector. c). Example of a minimal review. 1). Home occupation would involve a Zoning Clearance approval by the Planning Division staff. 3). In some cases, the Neighborhood Improvement Officers may be utilized. a). Examples of when a Neighborhood Improvement Officer would be utilized. 1). Violation of operational conditions. 2). Violation of the City's property maintenance standards. 3). Violation related to signage issues, etc. 2. Staff that may be needed to administer a business license program "in house". a. The smaller cities appear to have one staff person in the Finance Division dedicated to the business license program and that also assist in other finance duties. b. Some of the larger cities have one or two full-time or more full- time persons dedicated to business license program and that also assists in other finance duties. C. The more complex the process the more staff time needed. 1). Business license fees based on gross receipts and the number of employees may require more staff time. 2). Business license fees based on a flat fee may require less staff time. 3). Considering the number of staff in Diamond Bar `s Finance Division and depending on the type of business license program that is chosen, Diamond Bar may need one part-time to one full-time person to administer its business license program. 4). Computer tracking program would also be needed. H. City of Diamond Bar's Options. 1. Continue the general services agreement with LAC for the issuance of business licenses. 2. Continue the general services agreement with LAC for the issuance of business licenses and supplement this program with a business registration program "In House". 3 There is no need to amend the general services agreement with LAC. (Using or not using any of the LAC services within this agreement is at the City's discretion.) a. Issue business licenses "In House". 1). Proposition 218 - public is required to be consulted, or participate in, decisions regarding the enactment of a wide variety of fees and taxes. a). Place on ballot/election. b. Business registration fee "In House". 1). Flat fee. a). Fees based on the costlextent of review and investigation required. C. Regulatory business licensing "In House". 1.) Flat fee based on cost of process. d. Combination of regulatory fee and registration fee "In House". 1). Flat fee. a.) Fees based on the cost/extent of review and investigation required. Public Out Reach. Methods of notification of the City's chosen process. 1.1 a. City's web site. b. City News. C. Info to Go. d. DBTV. f. Windmill. g. Weekly News h. West Coast Media. i. Direct mail to businesses in Diamond Bar. j. Flyers and bulletin board posting. Recommendation: Direct Staff as appropriate. Attachments: 1. Business License Options Matrix. 2. Los Angeles County master list of business licenses for Diamond Bar dated September 6, 2002; 3. Los Angeles County list of businesses that require a business license; 4. Los Angeles County business license fees and review agencies; 5. General Services Agreement with Los Angeles County; 6. Survey published January 2002 by Claritas, Inc. for 2001; 7. Comparison matrix of cities contacted related to business licenses; 8. Update on Proposition 218; and 7 W C: N Z m N � � � � Z U) m CDU m o t 2 D r O . $ C § M E P.I. -� � o k § 2 w § W( § ! $d 2 0 � ) / § > 0 Bco22maanM 2 tin � U) k } . D o@ g a 0 k ®■ J R o mro=§® � C O E § / k k S§ 3 S 0 5 0 — $ N § $ . � »o 3 n o 7 E _ � 2 9 �R$k� �2 O ƒ $ § CD W. 2 2 . CD %�k 2 W � § ] �fo o O CD § a ■ ■CD 0 (D O g = ■ « � � � k ton ? 5 \ CDC \§ Dot cma O G @ : CD M ®M/ 0 CL n :z toc j © m , m 0 0o]cn . Cr CD � m� 2 k3&§ �mI� A 2 R m & 2 0 B k 3 « © § 0 / MCD 72 . . I . 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ACTIVITY 0710 GAS AND OIL TANKER 0711 GAS AND OIL TANKER -SEP. ACT 0721 MOTOR VEHICLE RENTAL 0732 VALET PARKING SERVICE 0751 DEMONSTRATOR 0760 GUN DEALER 0766 SITE TRANSFER 0785 VACATION CERTIFICATION 0841 CARD OR GAME CLUB 0927 COIN OPERATED PHONO/SEP.ACT. 0928 COIN OPERATED GAMES/SEP.ACT. 0943 MOTORCYCLE CONTEST EXTENSION 0948 _ CHARITABLE INSTITUTION EVENT 1000 -AMBULETTE DRIVER 1001 AMBULETTE VEHICLES 1002 AMBULANCE VEHICLES 1003 AMBULANCE OPERATOR 1004 AMBULETTE OPERATOR 1009 AMBULETTE ATTENDANT`LICENSE 1010 AMBULETTE ATTENDANT W/CITY 1011 AMBULETTE DRIVER W/CITY LIC. 1111 REBOUND TUMBLING 1112 MECHANICAL RIDES 1251 FUNERAL ESCORT SERVICE 1252 FUNERAL ESCORT RIDER 1325 FOUNDRY 1333 OIL TOOL EXCHANGE 1343 PAWNBROKER 1351 SECONDHAND DEALER -ITINERANT 1352 SECONDHAND DEALER 1353 SECONDHAND DEALER CHARITY 1354 SALVAGE DEALER 1355 CHARITY SALVAGE DEALER 1356 SALVAGE COLLECTOR PER VEHICLE 1357 CHARITY SALVAGE DEALER 1358 SALVAGE COLLECTOR PER VEHICLE 1500 TAXICAB DRIVER W/OTHER LICENSE 1.501 TAXICAB DRIVER 1502 TAXICAB OPERATOR 1503 TAXICAB VEHICLE 1504 ADDITIONAL TAXICABS - 1573 WATER TAXI OPERATOR 1574 WATER TAXI 1575 ADDITIONAL WATER TAXIS 2011 TAXI DANCE HALL 2020 ANNUAL DANCE *AGOURA HILLS ONLY 2021 SPECIAL DANCE 2022 YOUTH OR CHARITY DANCE 2023 YOUTH DANCE (SPECIAL) 2171 SKATING RINK 2191 TAXI DANCE INSTRUCTOR 2311 TRADE IN DEALER 2422 CLOSE OUT SALE 2423 CLOSE OUT 30-DAY RENEWAL 2501 SOUND TRUCK 2502 SOUND TRUCK-COMMERCIAL 2503 SOUND TRUCK-SEP. ACTIVITY_ 2615 MODEL STUDIO 2714 PICTURE ARCADE-GENERAL 2715 PICTURE ARCADE-ADULT 2732 MANAGER 2809 ENTERTAINMENT-GENERAL W/DANCE 2810 ENTERTAINMENT-ADULT 2811 ENTERTAINMENT-GENERAL 2812 ENTERTAINMENT-CHARITY 31.71 CHARITABLE PROMOTER 3172 _ OUTDOOR FESTIVAL/RELIGIOUS 3202 -OUTDOOR FESTIVAL 3203 OUTDOOR FESTIVAL EXTENSION 3281 GAME ARCADE 3341 THEATER-GENERAL 3342 THEATER-ADULT 3531 BINGO MANAGER 3581 BINGO SUPPLIER 3614 RODEO 3615 RODEO EXTENSION 3802 BINGO OPERATOR 4039 AUTO-REPAIR-ITINERANT 4040 AUTO REPAIR 4041 AUTO BODY AND FENDER 4042 AUTO PAINT SHOP 5611 HOG RANCH 5721 APARTMENT HOUSE 5-10 5722 APARTMENT HOUSE 11-15 5723 APARTMENT HOUSE 16+ 5731 HOTEL 5-10 5732 HOTEL 11-15 5733 HOTEL +16 5910 MASSAGE PARLOR-GENERAL 5911 MASSAGE PARLOR-ADULTS 5912 HEALTH SPA/CLUB 5913 *ACCUPRESSURE ESTABLISHMENT 7287 PARTNERSHIP CHANGE W/HEARING 7288 CORP OFFICER CHANGE W/HEARING 7289 PARTNERSHIP CHANGE NO HEARING 7290 CORP OFFICER CHANGE NO HEARING 9000 PEDDLER VETERAN 9375 CIRCUS EXTENSION *AGOURA HILLS ONLY 5TOO dLN1I0D Vi 6Tog 999 £TZ %V3 99 -TT Z0037/10/1T TIP 11 f , + ■E■■■■NOM-.....ME 111- rAy■■�■■■■■�-.��■... a ! i � a • - a � r • a .r a a a a 5TOO dLN1I0D Vi 6Tog 999 £TZ %V3 99 -TT Z0037/10/1T GENERAL SERVICES AGREEMENT THIS AGREEMENT, dated for purposes of reference only, 2000; is made by and between the County of Los Angeles, hereinafter referred to as the "County", and the City of Diamond Bar, hereinafter referred to as the "City." RECITALS: (a) The City is desirous of contracting with the County for the performance by its appropriate officers and employees of City functions. (b) The County is agreeable to performing such services on the terms and conditions hereinafter set forth. (c) Such contracts are authorized and provided for by the provisions of Section 56% of the Charter of the County of Los Angeles and Section 51300, et seq., of the Government Code. THEREFORE, THE PARTIES MUTUALLY AGREE AS FOLLOWS: 1. The County agrees, through its officers and employees, to perform those City functions which are hereinafter provided for. 2. The City shall pay for such services as are provided under this agreement at rates to be determined by the County Auditor -Controller in accordance with the policies and procedures established by the Board of Supervisors. These rates shall be readjusted by the County Auditor -Controller annually effective the first day of July of each year to reflect the cost of such service in accordance with the policies and procedures for the determination of such rates as adopted by the Board of Supervisors of County. 1 of 6 3. No County officer or department shall perform for said City any function not coming within the scope of the duties of such officer or department in performing services for the County. 4. No service shall be performed hereunder unless the City shall have available funds previously appropriated to cover the cost thereof. 5. No function or service shall be performed hereunder by any County officer or department unless such function or service shall have been requested in writing by the City on order of the City Council thereof or such officer as it may designate and approved by the Board of Supervisors of the County, or such officer as it may designate, and each such service or function shall be performed at the times and under circumstances which do not interfere with the performance of regular County operations. 6. Whenever the County and City mutually agree as to the necessity for any such County officer or department to maintain administrative headquarters in the City, the City shall furnish at its own cost and expense ail necessary office space, furniture, and furnishings, office supplies, janitorial service, telephone, light, water, and other utilities. In all instances where special supplies, stationery, notices, forms and the like must be issued in the name of the City, the same shall be supplied by the City at its expense. It is expressly understood that in the event a local administrative office is maintained in the City for any such County officer or department, such quarters may be used by the County officer or department in connection with the performance of its duties in territory outside the City and adjacent thereto provided, however, that the performance of such outside duties shall not be at any additional cost to the City. 2of6 7. All persons employed in the performance of such services and functions for the City shall be County employees, and no City employee as such shall be taken over by the County, and no person employed hereunder shall have any City pension, civil service, or other status or right. For the purpose of performing such services and functions, and for the purpose of giving official status to the performance hereof, every County officer and employee engaged in performing any such service or function shall be deemed to be an officer or employee of said City while performing service for the City within the scope of this agreement. 8. The City shall not be called upon to assume any liability for the direct payment of any salary, wages or other compensation to any County personnel performing services hereunder for the City, or any liability other than that provided for in this agreement. Except as herein otherwise specified, the City shall not be liable for compensation or indemnity to any County employee for injury or sickness arising out of his employment. 9. The parties hereto have executed an Assumption of Liability Agreement approved by the Board of Supervisors on December 27, 1977 and/or a Joint Indemnity Agreement approved by the Board of Supervisors on October 8, 1991. Whichever of these documents the City has signed later in time is currently in effect and hereby made a part of and incorporated into this agreement as of set out in full herein. In the event that the Board of Supervisors later approves a revised Joint Indemnity Agreement and the City executes the revised agreement, the subsequent agreement as of its effective date shall supersede the agreement previously in effect between the parties hereto. 3 of 6 10. Each County officer or department performing any service for the City provided for herein shall keep reasonably itemized and in detail work or job records covering the cost of all services performed, including salary, wages and other compensation for labor; supervision and planning, plus overhead, the reasonable rental value of all County -owned machinery. and equipment, rental paid for all rented machinery or equipment, together with the cost of an operator thereof when furnished with said machinery or equipment, the cost of all machinery and supplies furnished by the County, reasonable handling charges, and all additional items of expense incidental to the performance of such function or service. 11. All work done hereunder is subject to the limitations of the provisions of Section 23008 of the Government Code, and in accordance therewith, before any work is done or services rendered pursuant hereto, an amount equal to the cost or an amount 10% in excess of the estimated cost must be reserved by the Cityfrom its funds to insure payment for work, services or materials provided hereunder. 12. The County shall render to the City at the close of each calendar month an itemized invoice which covers all services performed during said month, and the City shall pay County therefore within thirty (30) days after date of said invoice. If such payment is not delivered to the County office which is described on said invoice within thirty (30) days after the date of the invoice, the County is entitled to recover interest thereon. Said interest shall be at the rate of seven (7) percent per annum or any portion thereof calculated from the last day of the month in which the services were performed. 13. Notwithstanding the provisions of Government Code Section 907, if such payment is not delivered to the County office which is described on said invoice within thirty (30) days after the date of the invoice, the County may satisfy such indebtedness, including interest thereon, from any funds of any such City on deposit with the County 4 of 6 without giving further notice to said City of County's intention to do so. 14. This contract shall become effective on the date herein -above first mentioned and shall run for a period ending June 30, 2005, and at the option of the City Council of the City, with the consent of the Board of Supervisors of County, shall be renewable thereafter for an additional period of not to exceed five (5) years. 15. In event the City desires to renew this agreement for said five-year period, the City Council shall not later than the last day of May 2005, notify the Board of Supervisors of County that it wishes to renew the same, whereupon the Board of Supervisors, not later than the last day of June 2005, shall notify the City Council in writing of its willingness to accept such renewal. Otherwise such agreement shall finally terminate at the end of the aforedescribed period. Notwithstanding the provisions of this paragraph hereinabove set forth, the County may terminate this agreement at any time by giving thirty (30) days' priorwritten notice to the City. The City may terminate this agreement as of the first day of July of any year upon thirty (30) days' prior written notice to the County. 16. This agreement is designed to cover miscellaneous and sundry services which may be supplied by the County of Los Angeles and the various departments thereof. In event there now exists or there is hereafter adopted a specific contract between the City and the County with respect to specific services, such contract with respect to specific services shall be controlling as to the duties and obligations of the parties anything herein to the contrary notwithstanding, unless such special contract adopts the provisions hereof by reference. 6 of 6 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers. Executed this day of �iar�„�2000. ATTEST: City Clerk By ATTEST: THE CITY OF DIAMOND BAR Mayor THE COUNTY OF LOS ANGELES r By • Chairman, Board of Supervisors VIOLET VARONA-LUKENS sof v Executive Officer/Clerk of the Board of Supervisorsc.::.t;�;;vf e�tfF�RIL�* By uVy APPROVED AS TO FORM: LLOYD W. PELLMAN County Counsel B � Y Deputy gsag9-frm 6 of 6 21 t= B0r?ri110-;' "i TE ;S its cou>JIzv 0 _ �o...._ _' -1� JUN 20 = r�Jw t.Ytn cCl )a ViE3i� L.UKE EXECUTNE OFFICER - ,fdclunt Number : 908892 Wednesday January 30, 2002 BUSINESS --FACTS: DAYTIME EMPLOYMENT REPORT (BUSINESSES) BY CLARITAS INC 800-234-5973 PREPARED FOR CITY OF DIAMOND BAR EDC ENTIRE CITY SITE: 773192 DIAMOND BAR, CA COORD:34:00.00 117:48.90 TOTALS BUSINESS EMPLOYMENT ------------------------------ BY TYPE # BUS . # EMPS #EMPSIBUS TOTAL BUSINESSES 1842 17675 9.6 RETAIL TRADE 315 2875 9.1 HOME IMPROVEMENT STORES 14 149 10.6 GENERAL MERCHANDISE STORES 4 124 31.0 FOOD STORES 20 - 285 14.3 AUTO DEALERS & GAS STATIONS 26 266 10.2 APPAREL & ACCESSORY STORES 14 43 3.1 FURNITURE/HOME FURNISHINGS 66 335 5.1 EATING & DRINKING PLACES 90 1293 14.4 MISCELLANEOUS RETAIL STORES 81- 380 4.7 FINANCE -INSURANCE -REAL EST 238 2214 9.3 BANKS, SAVING & LENDING INST 66 752 11.4 SECURITIES BROKERS & INVEST 25 146 5.8 INSURANCE CARRIERS & AGENTS 57 328 5.8 REAL ESTATE -TRUST -HOLDING CO 90 988 11.0 SERVICES 827 6933 8.4 HOTELS & LODGING 4 144 36.0 PERSONAL SERVICR,S 159 567 3.6 BUSINESS SERVICES 262 2249 8.6 MOTION PICTURE & AMUSEMENT 43 314 7.3 HEALTH SERVICES 130 842 6.5 LEGAL SERVICES 33 80 2.4 EDUCATION SERVICES 45 1203 26.7 SOCIAL SERVICES 27 285 10.6 OTHER SERVICES 124 1249 10.1 AGRICULTURE 18 122 6.8 MINING 0 0 0.0 CONSTRUCTION 108 1366 12.6 MANUFACTURING 90 767 8.5 TRANS, COMMUN/PUBLIC UTIL 69 827 .12.0 WHOLESALE TRADE 165 1746 10.6 :30VERNMENT 12 825 68.8 DAYTIME POPULATION 17675 DAYTIME POP/BUS 9.6 ZESIDENTIAL POPULA'T'ION 54998 RESIDENTIAL POP/BUS 29.9 GI: 85 77 cuc<D (D C p E U N p mU ¢ o - o U W �� w d CO Q O co s (D ¢ _O LZ M V CO �' � E = 0w z i� � vr- z E-- w -0 CC 6S cz o CD o 0 0 CD 0 00 w w Mr -0 p cd ai �s�E a 0 O� c1% C O v coo Ew CD N N m 'CD co ,rr Q O O Q o 0-9-- CU N w .� 0. 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L6 c o O 7: Q CO N O tf� 0 cU} T C LE Nc o c coW ' D IL c Q) v i co O Ca oUw ,a 3 cuo c mai0 ffr a) CES a) ca CL (D CE u,0� ca °' ac C a tom cz y-ai�c0o )Eo a N s c o szw M N=V O Ux N� 5,_>+ w W c x G5 c ca c c � � @ N .V Emco c OC cn OC;. (D GOp O V gt ca)o 'U Ocu 7 (nd j C� f!� 3 f� fA C 0 0 = t] m O C O C cn O Q C N O C [� C7! p .0 C m m U� U=c c 0 t� 0m CL CD CIO co O W a [Q co COD 0 e co W 0 o c 0 c� 0 00 ca C >- ni, Lipuaw on rroposiaon ,II age 1 of 5 ? E i 7 r R ?: city June 2000 An Update on Proposition 218 Elections In November 1996, California voters approved Proposition 218, the Right to Vote on Taxes Act. Prop. 218 changed the state Constitution, giving voters the right to vote on taxes. To some extent, Prop. 218's voter approval requirements duplicated those of Prop. 13 (approved in 1878), which required a two-thirds voter approval of any "special tax," and Prop. 62 (approved in 1980), which required a majority voter approval of any "general tax." The courts ruled that a "special tax" is a tax imposed for a specifically identified purpose. Prop. 62 was initially struck down by a court decision, but was resurrected shortly before Prop. 218's enactment. Prop. 218 proponents drafted their proposition to state their purpose one more time: All taxes are either special taxes or general taxes. All taxes require voter approval. Special taxes require a two-thirds voter approval. General taxes require majority voter approval. The Evolution of Proposition 218 From 1978-96, there was a public perception that local governments had subjected taxpayers to increases in assessments, fees and service charges in an attempt to frustrate the voter approval requirement for tax increases. To address this perception, the authors of Prop. 218 included provisions requiring property owner approval of certain benefit assessments and certain fees and charges. Assessments require property owner approval through an assessment ballot proceeding. Fees and charges require property owner approval through an election. Prop. 218 does not cover ail assessments, nor does A cover all fees and charges. Section 2 of Prop. 218 limits the methods by which local governments can generate revenue. The .results of the elections described in this article demonstrate that this limitation has been an effective constraint on local government's ability to raise revenue. Tracking Local Election Results Prop. 218 continues to be an important issue for cities. For this reason, the League has been tracking Prop. 218, gleaning election results from the Sacramento Bee, the Los Angeles Times and the San Francisco Chronicle. Although the League's list of election results covers elections held from 1997 through March 2000, it may not be comprehensive. Since 1997, 235 individual ballot measures related to local fees and assessments have been tracked, These measures represent elections in approximately 136 different cities, including 73 Southern California cities and 63 Northern California cities. in some cases, cities have held several elections on various Prop. 218 measures during this period, The chart below highlights the ballot measures surveyed. Highlights of Recent Proposition 218 Local Election Results http://www.westerneity.com/Prop2l8June00.htm 11/4/02 t�l.l V jJl+ci lC% Ull .['L U�)i1,]IilUll GLO i.iGl. LiUCiJ i ..�,. _ �. ✓ Type of Fee Business License Hotel/Transient Occupancy Taxes Public Safety Utility User's Tax Lighting/Landscaping/Maintenance Parks and Recreation Each of these major categories is summarized as follows: Business Licenses Fussed Failed Total 13 4 17 12 8 20 21 10 31 20 26 46 44 19 63 11 7 18 Business license taxes are general taxes requiring majority voter approval. The data show that of the 17 elections tracked, most were successful. e Of the eight elections held to increase the business tax, five passed and three failed; e Five new business license taxes were approved and one failed; and e One election to freeze taxes and two elections to approve current taxes were approved. Hotel and Transient Occupancy Taxes The results of the 20 elections on hotel/transient occupancy taxes show that 12 passed and eight failed. Success rates of the measures that increased the tax were almost evenly divided — seven passed and eight failed. e Three elections on the continuation of the tax were conducted, and all three measures passed; and e There were two elections instituting a new tax and both measures passed. Public Safety This category covers taxes on everything from emergency medical services (EMS) and paramedics to police and fire services, and includes a special tax to fund fire station construction. e Of the 31 elections, 21 passed and 10 failed. . Many of the 31 elections were special EMS taxes put on the ballot in June 1997 by Alameda County and its cities to convert an unlawful assessment to a lawful special tax. Utility User's Tax Of the 46 elections tracked, 20 passed and 26 failed. e Of those measures that continued an existing tax, nine passed and four failed. e Of these 46 elections, 36 were in Southern California and 10 were in Northern California. Miscellaneous and Other Taxes This category includes a wide variety of taxes, including mining taxes, airport/parking taxes and a special tax for beach stabilization, among others. Lighting and landscaping http://www.westemeity.comIProp2l8June00.htm 11/4/02 rift Upuaw Ult f- opusiil Ufl ALU 1�4. Li Uti� Of the 63 assessment elections, 44 passed and 19 failed. This category includes elections covering multiple districts that were held in Antioch (18 districts), San Diego (13) and Santee (11). Parks and Recreation Parks and recreation taxes included a variety of measures ranging from street lighting and park maintenance to graffiti removal and parcel taxes for parkland. Of the 18 elections reported, 11 passed and seven failed. Comprehensive Results Available A copy of the table of election results is available in the `What's New" section of the League's website at www.cacities.org or by calling the League's fax -on -demand service at (800) 572-5720 and requesting document 59. Conclusion Based on the number of elections held, Prop. 218 clearly has had an impact on cities. Of the 235 elections, 61 percent passed and 39 percent failed. However, it is difficult to draw conclusions from the election results because they may be incomplete. The effort to collect these election results is ongoing. If you have revisions or additions to this election results list, the League would like to hear from you. Please e-mail your information to okabel@cacities.org or fax to (916) 658-8240. For More Information The League has developed a number of resources to assist city officials with Prop. 218 issues. Proposition 218 Implementation Guide, 1998. A question -and -answer guide on technical and legal issues related to Prop. 218 compliance, with an extensive set of appendices. #1062; $40.00. A 2000 revision is under way and should be available this summer. Securing Voter Approval of Local Revenue Measures, 1999. This publication offers helpful tools and information for cities considering new revenue ballot measures. it explores the opportunities presented by direct democracy, and discusses the nuts and bolts of developing ballot materials, conducting a public agency informational effort and more. 91087; $20.00 - Ordering information for these League publications is available on the League's website at www.cacities.o g or by calling the League's publications unit at (916) 658-8257. Addition! Resources for League Members, A Proposition 218 Opportunity: All -Mail Ballot Elections, 1998. A paper by Betsy Strauss that explains procedures for mail ballots under Prop. 218. The paper includes a sample ordinance and three sample resolutions related to calling and conducting a mail ballot. Members may check out this paper by calling the League at (916) 658-8247. Propositions 62 and 218: A Status Report on Municipal Finance, 2000. A report by Michael Colantuono of Richards, Watson & Gershon, presented at this year's Public Works Officers Institute. Members may check out this paper by contacting the League at (916) 658-8247. Guidelines for Setting Rates in Compliance With Proposition 218, 2000. A paper by John W. Farnkopf that provides guidelines on how to set water, sewer, stormwater and other rates. Members may check out this paper by contacting the League at (916) 658-8247. http://www.westemcity.com/Prop2l8June00.htm 11/4/02 rYli L_,puaL.+ Uli-clopUJiL—i1 .,.10 j+i"LAU"a A ..164 Y VA .) Proposition 218 Brief Bank Index. Is your city facing litigation on a Prop. 218 issue? Would you like to become more familiar with case law on the issue? If so, check out the League's Prop. 218 Brief Bank Index, a list of Prop. 218 cases brought against cities, with the current status of each case. It also lists trial and appellate court materials associated with the litigation, such as briefs, memoranda and unpublished opinions. For a copy of the index, which is updated regularly, call the League's fax -on -demand service at (800) 572-5720 and request document 92. Has Your City Held a Proposition 218 Revenue Measure Election? Please check the League's election survey to make sure your city's experience is accurately reflected. A copy of the table of election results is available through the League's website at www.cacities.org or by calling the League's fax -on -demand service at (800) 572-5720 and requesting document 59. Cities with revisions or additions to the list are encouraged to e-mail their information to okabel@cacities.oro or fax them to Lorraine Okabe at the League at (916) 658-8240. Add Your City's Fiscal Story to League Report The League is developing. its first annual Fiscal Condition of California Cities report. The report is part of the League's ongoing efforts to tell cities'— and their citizens'— fiscal story to the Legislature, the governor, the media and the public. The report is a project of the League's nonprofit research arm, the Institute for Local Self Government. Raw numbers relating to successful vs. unsuccessful Prop. 218 experiences tell only part of the story. If your city has had an experience that you believe underscores the challenges cities face in raising revenues to support essential city services and facilities, please share them (suggested length 500-750 words). Submissions are most helpful if they emphasize the effect of the city's experience on the city's residents. Responses should be sent to Charles Summerell, project director, Institute for Local Self Government, 1400 K Street, Sacramento, CA 95814; fax: (916) 658-8259; e-mail: summerec@cacities.org. Proposition 218 Public Works Election Survey - The League's Public Works Department circulated a Public Works Financial Options Survey in February 2000, to update a similar 1992 poll. To evaluate the impact of Prop. 218, the survey included questions about voter and property owner elections. The responses received from 182 cities and counties Indicated that: . 18 percent of respondents held a utility user's tax (UUT) election. Of those elections conducted, 59 percent were successful; . Property owner protest proceedings on property -related fees were conducted by only 16 percent of those surveyed; and 37 percent of the respondents held property owner elections for assessment districts. Cities often conducted multiple assessment elections, frequently holding multiple elections either for separate districts or to return to the voters after a previous defeat, with 82 percent successful at least once. Half of those successful elections were for a one-time rate increase, and 60 percent included automatic rate adjustments (some included both current and automatic in the election). Lighting and landscape districts had the greatest number of voter approvals. Street construction and park maintenance districts were also successful in a number of elections. The survey was prepared as background information for a Prop. 218 session at the March Public Works Institute. Judging from the size and participation of the audience at that session, Prop. 218 issues continue to be a hot http://www.westemeity.com/Prop2l8June00.htm 11/4/02 rsu UpLIILC uil Iiuj1UA11t ULt L10 iiGl. Ll Vlf� i LL6L J U, J topic with public works officers, as well as other city officials. The session was taped and a copy may be purchased from Five Star Conference and Duplicating, P.O. Box 130952, Carlsbad, CA 92013; phone (800) 350- 8273. about Westem City articies subscribe advertise iob opportunities municipal marketplace search home http://www.westemcity.com/Prop2l8JuneOO.htm 11/4/02 MINUTES OF THE CITY COUNCIL I--SPECIAL MEETING OF THE CITY OF DIAMOND BAR l tcN�E��Jo NOVEMBER 12, 2002 CLOSED SESSION: 11:00 a.m. — Government Code Section 54956.9(c): Initiation of Litigation --1 Case 1. CALL TO ORDER: Mayor Chang called the special meeting to order at 11:30 a.m. in Room CC -8 of the South Coast Air Quality Management District, 21865 E. Copley Drive, Diamond Bar, CA. PLEDGE OF ALLEGIANCE: Mayor Chang ROLL CALL: Council Members Herrera, Huff, Zirbes, Mayor Pro Tem O'Connor, Mayor Chang Also present were: Linda Lowry, City Manager; Mike Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David Liu, Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director and Lynda Burgess, City Clerk. CA/Jenkins reported that during Closed Session, Council discussed the initiation of one possible case of litigation. This is the same matter that the City Council discussed at its last meeting on November 5. Following that closed session, he reported that the Council had directed the filing of a lawsuit against the Mountains Recreation Conservation Authority pertaining to various Brown Act violations committed by that agency. That was the subject of today's Closed Session. However, no reportable action was taken by Council today in its Closed Session. 2. COUNCIL CONSIDERATION: 2.1 DISCUSSION REGARDING LEASE REVENUE BONDS — Presentation by Larry Kosmont, Kosmont Partners, and Eric Scrivens, U.S. Bancorp. Mr. Kosmont explained that, due to a recent .5% rate drop by Chairman Greenspan, D.B. could not be in a better borrowing position than it is at this time. He reminded Council that this is a dynamic marketplace and sometimes that is positive and sometimes it is negative. In this case, it is a positive effect on the market. The total amount that D.B. could afford to borrow under conservative circumstances would depend on whether the Council chose a fixed or variable rate program. He identified a lease revenue bond structure as the most appropriate transaction structure for the City. On November 5, Council authorized two things: 1) establishment of a reimbursement date for any costs related to the Community/Senior Center and 2) approval of the financing team to continue working on this matter. Today, the most important issue is to figure out how best to issue the bonds. If the City moves forward, it is important to know whether the bonds are going to be fixed or variable bonds. This would be no different from making a decision about a home mortgage. The banks and the document change depending on which rate structure is selected. The other important decision NOVEMBER 12, 2002 PAGE 2 CITY COUNCIL for the Council today is to decide how much to raise in the lease revenue bond financing. MPT/O'Connor repeated her question about the legality of financing parkland. CA/Jenkins responded that the parties to the lease transactions would be public agencies - the Redevelopment Agency, the JPFA and the City. The use would continue to be devoted to public purposes. Therefore, there would be no legal issue. There would, however, be a problem if the land were being leased for private purpose. Mr. Scrivens explained that when the team gets into doing the transaction and performing due diligence and underwriting, title reports and any other documents attached to the property would be scrutinized. CA/Jenkins stated that in addition, the finance team's legal counsel has to write an opinion that says there are no legal complications or problems associated with the transaction. Mr. Kosmont said that in looking at the City's free and clear cash flow from the general fund, his team was certain that a $15 million financing program is very, very affordable under any conservative circumstance. Prior to deciding the type of loan, Council should look at how much of a mortgage the City can afford based on its take-home pay. The paycheck for D.B. is about $2.35 million a year. Assuming an established placeholder cost of $800,000 for ongoing operation and maintenance of the Community/Senior Center, the net to D.B. would be $1.55 million. In order to plan for unforeseen expenses, the City would hold back an additional $500,000, netting $1.35 million. Based on this scenario, at today's rates, the City could borrow $15 million. He recommended that the $15 million is a very good number to use and cited the following comparison: The cost of $13 per sq. ft. to maintain his upscale one million square foot high-rise office building that has 33 on-site elevators, a 2417 security force, eight floors of underground parking with ventilation and utility costs in downtown L.A., as compared to a $40 per sq. ft. cost for the projected operation and maintenance cost of $800,000 per year for the D.B. Community/Senior Center. Using this example, there is likely another $400,000 that could be added to the net figure for borrowing purposes. Using $15 million as an example for borrowing purposes, he compared fixed- rate and variable-rate programs (Pages 7 and 8 of the handout). He recommended that the City borrow $15,000,000 at a variable rate with a five- year cap. In response to C/Herrera, Mr. Kosmont stated that the variable rate loan could be paid off at any time with no penalty. C/Huff said that if one were comparing this loan to a home mortgage loan, you would assume pay increases over the year§ plus bonuses, and at this time in the market, sales are down and you could take a hit upon the sale of NOVEMBER 12, 2002 PAGE 3 CITY COUNCIL your property. Historically, interest rates are at an all time low and the probability of rates increasing is higher than the probability of rates going lower. Based on these assumptions, he believed it would be a good opportunity to go with a fixed rate. Additionally, the state's budget shortfall would, by necessity, fall on the backs of cities in some way. Revenues that D.B. currently depend on could go away. For the first seven years that D.B. was incorporated, it received higher- than -normal subventions from the state as part of the formula for newly incorporated cities. Then Assembly Member Gary Miller was successful in getting the subventions extended to 10 years. D.B. counted on receiving about a million dollars per year ($600,000 in gas tax and $300,000 or so in other funds.) He wondered how that would affect this program. It is difficult to compare apples to apples because the amounts could change at some point during this loan period. Because of these factors, he was uneasy about moving forward with the loan program in spite of the fact that loan proceeds could be used for economic development purposes that would ultimately result in additional income to the City. Mr. Kosmont repeated his conservative assumptions. He understood C/Huff's point about preferring the fixed-rate program. He was comfortable that a variable rate would allow the City to reduce the cost of borrowing and maintain flexibility without paying for the flexibility up front. His team had enough ongoing experience with variables overtime to be comfortable that even if the interest rate goes up, the cap puts a limit on the rate that is known up front. He pointed out that a variable rate program could include a swap feature at a one-time cost so that the loan could be converted to a fixed rate loan at any time. ClZirbes agreed with C/Huff's comments regarding a fixed rate. He also agreed with Mr. Kosmont on the five-year call period. The City has the money to build the Community/Senior Center but is using its reserves to do so. In taking advantage of this program, it frees up money to do economic development. What this Counsel does not know is whether any of the properties coming into play on their own would need any assistance from the City. For that reason, he liked the idea of getting out of the program in five years. Also, the possibility of 10% interest rates on money could be a possibility within 10 to 12 years. At that point, if the City sat on its money, the interest would make the payment on the loan. He was more focused on the payment than the total loan amount. He felt that he would be more comfortable with the payment on a $10 million fixed-rate note over 30 years as a method of providing more security for the community. Not knowing how state budget cuts would affect D.B. lends to uncertainty. Mr. Kosmont said that a fixed-rate payment with a five-year call on a $10 million note would be $680,000. ClZirbes thought it would be a lot easier to contemplate a $680,000 payment than a $1 million payment. NOVEMBER 12, 2002 PAGE 4 CITY COUNCIL C/Herrera liked the variable rate program with the five-year cap because the state is chipping away at the money passed along to the City and the City could get out of the loan after five years. C/Zirbes responded that if the City tied up its capital in economic development, it would then have to come up with the money to pay off the loan at the end of five years. C/Herrera thought the whole idea of borrowing was for the City to keep its reserves and wisely leverage the borrowed money. C/Huff said that in the event the City wanted to continue with the loan beyond the five-year cap period, the variable rate at that point could be higher than the fixed rate. C/Zirbes pointed out that the benefit and comfort to having a fixed rate loan was the dependability of a set monthly payment. Once that decision is made, it is up to Council to determine what amount would be comfortable for the City to remove from its general fund reserves. C/Huff said that if the City used the money to invest in income producing economic development, it would know its monthly fixed cost payment with a fixed-rate loan. The City has to balance the budget every year. It does not have the luxury of balancing the budget over a 5 or 10 -year period. C/Zirbes said the fixed-rate loan makes a lot more sense than the variable- rate loan. The only problem with the fixed-rate loan is that there is more up- front cost built in. Mr. Kosmont said it is the perfect time to opt for the fixed-rate loan. And there is a great deal of built-in comfort with the fixed-rate loan. C/Zirbes said that if the City took the 30 -year fixed with a five year call and a payment of $680,000, invested the $10 million at 2.5%, that's $250,000 in interest back to the City. Assuming inflation kicks in and interest rates increase at a significant rate and at that point the City could get 10% on its money or $1 million. The City could use that money to meet the $680,000 and pocket $320,000. C/Herrera thought the same scenario would work if the City borrowed $15 million instead of $10 million. She was concerned that the $10 million would not be enough to accomplish potential projects involving economic development. C/Zirbes pointed out that there has been a significant amount of inactivity on projects that Mr. Kosmont studied just a few months ago. Now all of those developers are interest in moving forward because of the low cost of money. Development is profit generated and it costs money to do the projects. NOVEMBER 12, 2002 PAGE 5 CITY COUNCIL Because the cost of money is so cheap at this time, the City may not need to participate in economic development. His primary concern is the City's ability to leverage the money and meet the payback over time in light of shrinking revenues. C/Herrera said that in the event of C/Zirbes' scenario, that would be the time to pay off the loan. ClZirbes explained that because money is so cheap, the pity could afford to borrow $10 million and plan to pay it back over 30 years. Even if the $10 million was never invested, it may end up costing virtually nothing to borrow the money. MPT/O'Connor liked the 15 -year variable. C/Herrera said she also liked the 15 -year variable. M/Chang said there is no certainty in the market. The City is looking toward the future of a significant project, the Community/Senior Center and ongoing operating and maintenance costs of $800,000 per year. Because of this project, the City needs a tool for economic development. The variable rate loan would save the City $1.5 million over a 10 -yr. period. Ordinarily, he would be conservative and select a fixed-rate program. However, the current market offers a rare opportunity which the City could tap into to take advantage of a significant dollar saving. He felt the 10 -year variable rate program with a 10 -year cap offered the City a sufficient amount of security. ClZirbes pointed out that M/Chang's scenario would fix the cap for 10 years. A fixed-rate loan would fix the currently low rate for the entire 30 -year period and with the uncertainty of what the economic position would be in 10 years, in his opinion, it would be safer for the City to go with the low 30 -year fixed rate. Mr. Kosmont encouraged the Council not to box itself in by assuming that there was no long-term market for economic development. Council might want to focus on filling all of the best of its arguments by locking in a low rate on the maximum loan amount. C/Zirbes said he could go to $12.5 million on a fixed-rate program. In response to C/Huff, Mr. Kosmont explained that the payment would be at about $850,000, depending on the rate at which the loan could be locked. C/Huff and ClZirbes said that if the Council approved a fixed-rate instrument, they would compromise at $12.5 million. CIHuff was still concerned that the City might not be accurately reflecting its 10 -year state subventions. MPT/O'Connor asked for staffs recommendation. NOVEMBER 12, 2002 PAGE 6 CITY COUNCIL CM/Lowry explained why she preferred a fixed-rate loan of $10 million. FD/Magnuson agreed with the City Manager. C/Herrera wanted to know the point of limiting the loan amount to cover only the cost of the Community/Senior Center and be locked in for 30 years that would leave no money for economic development. C/Zirbes explained that a $12.5 million loan would give the City $12.5 million for economic development because the general fund money would remain in the general fund and not be used to build the Community/Senior Center. That money could be tapped for other investment opportunities or for economic development. C/Huff pointed out that the by borrowing, the City would have the money to use in turnover projects such as land purchase. If general fund monies were used to fund the Community/Senior Center, the City would not have a nest egg with which to participate in economic development. Borrowing preserves the City's options. In response to M/Chang, Mr. Kosmont explained that this is a loan of the entire amount and not a line of credit to borrow against. M/Chang felt that $15 million was not too much of a stretch for the City. He would, however, be okay with $12.5 million as a more conservative approach. C/Zirbes felt that even at a lesser amount of $10 million, the City would have more financial opportunities/tools available. $10 million is a comfortable amount to pay off without squeezing the budget. $12.5 or $15 million may stretch the budget, depending on what occurs in the future. C/Zirbes pointed out that the consultant, City Manager and Finance Director preferred the fixed-rate options. C/Huff stated that the City has an opportunity to fix the loan for 30 years at a rate that may look higher than the variable, but in reality, it is an extremely low rate. Five or ten years down the road, the money could remain in an interest bearing account. The City would never be able to get that kind of low rate with a variable because the rate will increase over time. M/Chang said that a 10 -yr. cap on a variable-rate loan would save the City $1.5 million. At the end of 10 years, the City could buy another cap. C/Zirbes said the next cap could be at 8.5 or 10%. And with the higher rate of interest that the City would then have to pay, the payment would be much higher. He said that the City also has the option not to borrow any money at all and just pay for the Community/Senior Center and Mr. Kosmont's team. NOVEMBER 12, 2002 PAGE 7 CITY COUNCIL C/Herrera thought the Council had decided on a variable-rate loan because three Council Members favored variables. MPT/O'Connor said she did not hear the consultants recommend a fixed-rate loan. Mr. Kosmont said that based upon the marketplace, he believed the City could hedge their bet and be reasonably secure and do the best with a variable. However, when Council Members are making investments in the community and use monies for entrepreneurial activities — economic development — he would not like to see Council move forward until there is a 5-0 view on how they want to finance these investments. As a professional, he would lean toward the variable. He believed, however, that the fixed-rate loan would do everything the City would need to do. This issue will be insignificant due to the fact that the City leveraged its cash in the smartest way possible. Do not make a bad decision today. Council would not sacrifice much at all to go with a fixed rate in this wonderful environment. Let the finance committee shop that with the flexibility of a five-year call. Additionally, if the City is going to take advantage of this interest rate economy, then inch up a little bit and use the low cost money to endeavor the economic development. That's why he would lean more toward the $12.5 million than the $10 million. In response to C/Huff, CM/Lowry said that other city managers who have been through long-term use of community funds felt that a conservative approach was an easier sell. ClZirbes stated that he is always conservative and if Council is going to put the City in debt, he would like to do it in as conservative manner as possible and to be able to know 5, 10 and 15 years from now that that's the payment. It's a comfortable payment today and it would be more than a comfortable payment 15 years from now. Initially, variables are attractive but invariably those rates will spike. ClZirbes moved, C/Huff seconded, to approve a $12.5 million fixed-rate loan with a five-year call period. AYES: COUNCIL MEMBERS - Huff, Zirbes NOES: COUNCIL MEMBERS - Herrera, M/Chang ABSTAIN: COUNCIL MEMBERS - MPT/O'Connor ABSENT: COUNCIL MEMBERS - None Motion failed. C/Herrera moved, M/Chang seconded, to approve a $12.5 million variable- rate loan with a 10 -year cap. NOVEMBER 12, 2002 PAGE 8 CITY COUNCIL MPT/O'Connor asked Mr. Kosmont what he felt the rate might be in five years, based on the market. Mr. Kosmont said that based on history, chances are the interest rates will go up and they could go up north of 5%. There is no reason to believe they would not. C/Zirbes said that assuming five years from now, a variable could be purchased at 8% --what would the remaining principal be on the $12.5 million loan. Mr. Kosmont estimated that at the end of five years, there would be about $11.2 million of balance to refinance. Mr. Scrivens said that the payment on the $11.2 million at 7% fixed would be $986,000. for the remaining 25 years. Mr. Kosmont said that Council would be way ahead if the interest rates stayed low and wanted to buy out the loan early. If Council wants full term staying power, a locked in low rate would be the answer. The real win for the City is collaborating on a financial investment that moves the City to make the right investments through economic development. In response to MPT/O'Connor, Mr. Kosmont explained that on the day the City buys, the interest rate is that rate for the life of the loan. The five-year cap insures that at the end of the first five-year period, the City could pay off the loan without penalty/premium. MPT/O'Connor agreed it would be good if all five Council Members could agree. She said she was flexible to go either way. C/Zirbes again stated he was still looking at taking the City from a cash reserve and debt free status to encumbering the City with a multi-million dollar loan and wouldn't you like to know exactly what the payments are going to be by taking a very conservative approach to this. Five percent is amazing money. We might be able to buy it cheaper, but there is a risk at doing so. For instance, if eight years from now prime is 12% and variables are at 14%. That interest rate would put a burden on the City. At this point in history, money is available for less than half that price. C/Herrera felt that the Council could get the same certainty for the community with a 5 or 10 year capped variable. Further, she believed that residents would not want the City to be making payments over a 30 -year period of time. Mr. Kosmont explained to C/Herrera that if the loan was split between two loan programs — one fixed, one variable — that the cost would virtually double. NOVEMBER 12, 2002 PAGE 9 CITY COUNCIL MlChang agreed with ClHerrera that the members of the community would not want to drag the loan out for 30 years. Therefore, it would be better to save as much cost as possible and go with the variable with a 10 -year cap. Mr. Kosmont pointed out that the City could protect itself internally with a Council policy action against variable rate increases by saying it wanted to have a sinking fund to allocate the resources that would get the City back to a fixed-rate tradeoff status. ClHerrera said it could be pointed out that all five Council Members want the best investment for the City. It is just a matter of how that end goal is achieved. She explained that she wants to pay the loan off in 10 years and the money will have been used to benefit the City. C/Huff said that to C/Zirbes' point, at the end of 10 years, there would be no need to pay off the loan if the money is paying its own way generating revenue. With a variable rate, the City's costs are not fixed. With a fixed-rate loan, the costs are fixed so that when interest rates go up, the City has an increase in revenue while the actual cost of the money has stayed at the low rate. C/Zirbes said that in ten years with rates possible at 8%, the City could leave that money in savings and earn 10% and have an income stream for the City. The City would still have the option of paying off the loan; however, if the City decided to hold on to the money, it would be paying at the higher rate with a variable program. Mr. Kosmont heard the Council Members disagreeing on whether this was a long or short-term commitment. Economic development activity is a long- term activity. One advantage locking in a fixed rate and having fixed long- term financing would give the City the opportunity to continue phased developments over a longer period of time. If this discussion is about long- term versus short-term, he would lean toward long-term because he believed economic development was a long-term game. MlChang said that when interest rates go up, income goes up. The City should use this money to create an income stream so that it would no longer be necessary to use borrowed funds. He would prefer to save the loan costs up front and take the risk. MPT/O'Connor called for the question. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Herrera, MPT/O'Connor, MlChang NOES: COUNCIL MEMBERS - Huff, Zirbes ABSENT: COUNCIL MEMBERS - None NOVEMBER 12, 2002 PAGE 10 CITY COUNCIL MPT/O'Connor exited the meeting at 1:50 p.m. C/Herrera exited the meeting at 2:00 p.m. 2.2 Comm unity/Sen!or Center Change Order Options. ClZirbes felt that the building should be funded as proposed. DCM/Doyle said that if Council wanted to stay with its original design specification, staff would go through the changes and make changes that would not be material to the building and undetectable. ClZirbes was okay with Change Items 2, 4, 9, 11, 12, 13 and 15. The items that would not significantly change the quality, appearance or attributes of the building, he could agree to. In his opinion, items that affect the building should stay in. Council concurred to the following: Item 1 - no change Item 2 - change Item 3 - change Item 4 - change [tern 5 — no change Item 6 — option of architect Item 7 — change Item 8 — change Item 9 — change Item 10 —change Item 11 — change Item 12 — option of architect Item 13 — option of architect Item 14 —change Item 15 — no change Council authorized DCMIDoyle to use his judgement about changing out light fixtures. DCMIDoyle said he would.not recommend changes 16 through 20. Council concurred. ADJOURNED TO CLOSED SESSION: 2:20 p.m. Government Code Section 54957: Public Employee Performance Evaluation: City Manager NOVEMBER 12, 2002 PAGE 11 CITY COUNCIL RECONVENED REGULAR MEETING M/Chang reconvened the Regular Meeting at 2:35g.m. 10. ADJOURNMENT: There being no further business to conduct, M/Chang adjourned the Special meeting at 2:35 p.m. LYNDA BURGESS, City Clerk WEN CHANG, Mayor Agenda No. 6.1.2 CITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION 'f NOVEMBER 19, 2002. STUDY SESSION: Mayor Chang called the Study Session to order at 4:43 p.m. in Room CC -8 of the SCAQMD/Government Center Building. Lease Revenue Bond Presentation and Review of Documents Library Bond Discussion 0 "Meet and Greet" with Senator Margett Present: Council Members Herrera, Huff, Zirbes, Mayor Pro Tem O'Connor and Mayor Chang. Also present: Linda Lowry, City Manager; Mike Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David Liu, Public Works Director; Linda Magnuson, Finance Director; Tommye Cribbins, Assistant City Clerk. 1) Lease Revenue Bond Presentation and Review of Documents — Presentation by Larry Kosmont, Kosmont Associates. Eric Scriven responded to MPT/O'Connor that the bonds have a 30 -year maturity. The rates are low because the market rate is reset on a daily or weekly basis. MPT/O'Connor asked why here would be a lot of turnover when 30 -year bonds are being purchased. Mr. Scriven explained that they are buying the ability to give these bonds back. There is a high degree of liquidity in these bonds because they can put them back to the re -marketing agent at no premium and the re -marketing agent will re - market to other buyers. Essentially, these bonds are what the money market funds are using for their tax exempt yield funds. MPT/O'Connor used the example of purchasing a $100,000 bond on January 1 with an expiration date of January 1, 2033 with a weekly or daily variable rate. Is the bond purchased at $100,000 face value? Mr. Scriven responded "yes." Can I sell it back at $100,000? Mr. Scriven responded "yes." He further explained that an investor could hold the bond for its full term and collect the earned interest over a 30 -year period of time. There is no penalty for selling the bond early. That is why these bonds are a highly liquid investment. They do not lose their principal amount and are essentially risk-free. It is a AAA investment. The marketing agency, US Bancorp Piper Jaffray, charges a standard 1/8 of 1 % per year. For that fee, they set the interest rate on a daily basis. If an individual wanted to cash out bonds, Piper Jaffray would find another buyer. If there were no buyer, there would be a draw on a letter of credit. NOVEMBER 19, 2002 PAGE 2 CC STUDY SESSION C/Zirbes asked what would happen if someone purchased $5 million in bonds and in 5 years decided to get out of the market. What would happen if Piper Jaffray could not find a buyer? Mr. Kosmont explained that the marketing agent would set an interest rate and would find a buyer for the bonds. Again, the bonds are a highly liquid asset AAA material and there is a large, large market for these bonds. If a buyer could not be found within a day and if it was a small amount, Piper Jaffray would take the bonds into their inventory drawing on the bank's letter of credit. MPT/O'Connor asked who is responsible for the accuracy of the final statement. She saw disclaimers by Kosmont and the bond counsel that they were not responsible. Mr. Hunt said that the Disclosure Counsel will give an opinion to the City at the closing that the legal documents are accurately described and that the legal documents do not contain material misstatements or omissions. In response to C/Zirbes, Mr. Striven explained that the rate is around 1.20 to 1.30 depending on whether one uses a daily or weekly rate set. In generally, one can expect to better the rate by 10 to 20 basis points by going with the daily rate. C/Zirbes said that a week ago, the rate was somewhere between 2.20 and 2.90 for a start rate. Mr. Scriven explained that there are certain costs on any bond issuance. The most expensive cost in this situation would be the cap. A 10 year cap at 4.50 or 5% would cost over $500,000, which is paid at closing. Mr. Kosmont said that although the City pays the cost up front, it could amortize the amount over the bond issue. The loan would be for $12.5 million plus up front costs. Mr. Scriven said that the net proceeds would be $12.5 million with an issuance figure of $13.1 or $13.2. The underwriters discount (the amount paid to his firm to sell the bonds in the marketplace and to structure the issue is 1%, which is standard), or about $125,000. The disclosure counsel fee would be about $28,000 to create the offering document and the bond counsel cost would be about $60,000. The financial advisory fee is $65,000. The bond acceptance fee for the trustee (origination costs) would be approximately $3,000 to $4,000. The letter of credit bank would have up front charges for legal review of the document that would range from $40,000 to $60,000. The Standard & Poors rating would be between $12,000 and $15,000. Printing costs for the preliminary official statement (150 to 200) and final official statement (150-200) could be in the $5,000 range, depending upon distribution. Re -marketing (12 % basis points on the outstanding principal per year, or about $15,000 in year one), letter of credit NOVEMBER 19, 2002 PAGE 3 CC STUDY SESSION (100 basis points per year based on the outstanding balance, about $130,000 in year one) and trustee bank charges ($2,000 per year) are annual fees. CM/Lowry confirmed that in no instance would language be used in these documents to empower the Authority, the City or the RDA to engage in any Eminent Domain actions that they do not already have. Mr. Hunt said he would clean up the language in this and other areas of concern within the documents. CM/Lowry further confirmed that the lien is placed on the lease revenues and not on property. Mr. Hunt said that if the documents are signed this evening, the legal documents could change. All of the administrative details could be reworked according to the wishes of the City and the way in which it does business. MPT/O'Connor wanted answers to her questions. The documents were delivered to her Friday evening and she felt she might not have had adequate time or expertise to make a final judgement this early in the process. C/Herrera asked staff if they were comfortable with the language. CM/Lowry said that after sitting down to MPT/O'Connor's questions and discussing those with the consultant, she felt comfortable with, the deal and rate structure. She did not have a good understanding of the manner in which the bonds and the market function from that date forward and how it affects the City. She appreciated the consultant listing up front and ongoing costs because she felt the Council needed to know that information. It is hard to believe that the rate is still less than 2% with all of the costs built in. Mr. Striven, Mr. Kosmont and Mr. Hunt emphasized that they were very conservative in their cost/rate estimations. Mr. Striven explained that the City would have a monthly payment based on the daily interest rate as well as a lease payment that would transfer to the leaseholder. These figures would provide the City with a monthly accounting and reconciliation. MPT/O'Connor was very concerned about the preliminary official statement and the misinformation contained therein. Mr. Kosmont explained that this is a very preliminary document that would be cleaned up. Additionally, the documents would not be printed unless and until they were accurate. NOVEMBER 19, 2002 PAGE 4 CC STUDY SESSION 2) 3) C/Herrera said that the documents would not be signed unless they were accurate. Mr. Kosmont explained that the most important aspect of the POS is the description of the lease variable program. M/Chang felt there was no downside to taking a variable rate over a fixed rate and that it would save the City a significant amount of money in costs. Clyde Hennessee favored the fixed rate program over the long term. "Meet and Greet" with Senator Margett M/Chang introduced Senator Margett. Senator Margett announced that his senatorial offices were moved into D.B. yesterday. This is a great community that is well run and well managed. Additionally, D.B. is the geographical center of his district. His new address is 23355 Golden Springs Dr. The telephone number is 909-860-6402 and the facsimile is 860-6519. In the near future, there will be a reception and open house at his new location. He invited Council and staff to attend. Senator Margett said that the State is facing a budget crisis in virtually every avenue of public policy. There is a major crisis in the leadership and it is frustrating to him that the state cannot move along good public policy lines. For instance, education is an extremely important asset for California. The State would need $26 billion in the next 10 years to be able to take care of the needs of children. It is difficult for him to attempt to govern when the leadership refuses to communicate on the basic issues. He was very concerned about his 34 cities and the lack of subventions in the current political atmosphere. C/Huff asked how the State would balance the budget. Senator Margett said he would start from scratch in all aspects of government. He explained how California is not business -friendly and that Corporations are considering moving out of state because of high taxes, environmental regulations, etc. RECESS: MlChang recessed the meeting at 6:47 p.m. to the regular City Council Meeting. RECONVENE: MlChang reconvened the Study Session at 10:17 p.m. Library Bond Discussion DCM/Doyle made a presentation regarding the Library Bond Act. NOVEMBER 19, 2002 PAGE 5 ADJOURNMENT: meeting at 11:00 p.m. CC STUDY SESSION With no further business to conduct, M/Chang adjourned the TOMMYE CRIBBINS, Assistant City Clerk ATTEST: WEN CHANG, Mayor f MWo MINUTES OF THE CITY COUNCIL o .� REGULAR MEETING OF THE CITY OF DIAMOND BAR NOVEMBER 19, 2002 STUDY SESSION: Mayor/Chang called the meeting to order at 4:43 p.m. in SCAQMD/Government Center Room CC -8, 21865 E. Copley Drive, Diamond Bar, CA. *Lease Revenue Bond Presentation and Review of Documents *Library Bond Discussion *"Meet and Greet" with Senator Margett Present: Council Members Herrera, Huff, Zirbes, Mayor Pro Tem O'Connor and Mayor Huff. Also present were: Linda Lowry, City Manager; Mike Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager, David Liu, Public Works Director; Linda Magnuson, Finance Director and Tommye Cribbins, Assistant City Clerk. ADJOURNMENT: Mayor Chang recessed the Study Session at 6:47 p.m. and reconvened the Study Session at 10:17 p.m. CALL TO ORDER: Mayor Chang called the City Council meeting to order at 6:50 p.m. in the Auditorium of the SCAQMD/Government Center, 21865 E. Copley Drive, Diamond Bar, CA. M/Chang reported that during the study session, the Council discussed the Lease Revenue Bond Presentation and Review of Documents. The matter will be considered under Agenda Item 7.1. Due to time constraints, the Library Bond Discussion was deferred to immediately following tonight's regular Council meeting. The Council spent about 30 minutes with State Senator Margett who is relocating his office to D.B. PLEDGE OF ALLEGIANCE: INVOCATION: presented the invocation. ROLL CALL: Tem O'Connor, Mayor Chang. Boy Scout Troop 777 led the Pledge of Allegiance. Tony Nguyen, Diamond Canyon Christian Center, Council Members Herrera, Huff, Zirbes, Mayor Pro Also present were: Linda Lowry, City Manager; Mike Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager, David Liu, Public Works Director; Linda Magnuson, Finance Director and Tommye Cribbins, Assistant City Clerk. APPROVAL OF AGENDA: CM/Lowry pointed out that Council Members received rewrites of Consent Calendar Items 6.7 and 6.8 and asked that the Library Bond Discussion (Study Session item) continue at the end of tonight's meeting. She NOVEMBER 19, 2002 PAGE 2 CITY COUNCIL asked if Council would consider completing Item 8 prior to adjournment back to the Study Session and Closed Session. She explained that due to technical difficulties, tonight's City Council meeting may not be broadcast live. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 Presented Certificates of Appreciation to Volunteer Patrol members Bill Chisholm, Jim Degnan, Machiko Tanaka and Bob Reppenhagen for 500 hours of service — presentation by Captain Yim and Lt. Joe Maxey. 1.2 Presentations made by Nikki Burley, Supervisor Don Knabe's office, the City of D.B. and Nancy Lyons, Friends of the Library, to "Read Together Diamond Bar' Essay Content Winners Kimberlee Earnheart, Benjamin Berk, Jocelyn Hu, Philip Catbagan, Erika Estrada, Monica Godinez, Edgar Saray, Brian Sandoval, Christine Tran, and Jack Wong. 1.3. Presentation of awards to Gene Thiel with SEMA; Ana Gonzalez with the Automobile Club of Southern California (AAA) and Jim and Sandy Mathers, co -managers of the Walnut Creek Mobile Home Park Winners of the City's Annual Trash Cutter Awards in recognition of their efforts in recycling and waste prevention. 1.4 Presentation made by the Diamond Bar Chinese Association of $15,100 in funds collected for purchase of 107 commemorative tiles from the D.B. Community Foundation — Presentation by Benny Liang, President, D.B. Chinese-American Assn. and Andrew Wong, Chairman, D.B. Community Foundation. BUSINESS OF THE MONTH: 1.5 Presented City Tile to Craig Ammon, DDS - Business of the Month. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None Offered. 3. PUBLIC COMMENTS: Lt. General Larry Rhodes, M.D., United States Army Active Reserve, spoke in the past about his concern regarding the left turn lane from Golden Springs Rd. to Brea Canyon Rd. The Council and DPW/Liu and his staff have corrected this intersection and it is wonderful. He further stated that he has a problem with Adelphia. The installer broke a vase last March and they have not yet resolved this issue. He hoped the City might intervene on his behalf. He asked the City to promote an amendment to the State Constitution to clarify who the judges are that the voters are being asked to select. Clyde Hennessee said that, in the past, the City has made hasty decisions and there was no need to hurry into a decision on Item 7.1 without knowing all of the facts. He felt the Council Members were intelligent and thoughtful about their decisions, and should not vote in favor of something when they were not comfortable in doing so. NOVEMBER 19, 2002 PAGE 3 CITY COUNCIL Jeff Koontz spoke regarding Item 6.6. He asked if the Bond Act could be eliminated if the City decided to bond itself to pay for the Community/Senior Center. He pointed out that the City is $16,000 over -budget on the Library Bond consultant, the reason that an additional $17,000 is needed from the City's reserves to cover the architect's cost. He wondered if the City would be better served to take more money in the D.B. Public Financing Authority to cover the library than to have two bonds. Allen Wilson suggested that Council consider installing a closed caption system to cover Council meetings since there have been so many problems with the sound system. 4. RESPONSE TO PUBLIC COMMENT: M/Chang said Dr. Rhodes' comments regarding proposal of an amendment to the State Constitution were well taken. CM/Lowry responded to Mr. Koontz that Council is considering obtaining funding for construction of the Community/Senior Community Center to relieve the requirement for tapping general fund reserves. if Mr. Koontz was proposing that the City should consider borrowing funds to support a new library would require another discussion entirely since the City does not know what the cost of a new library would be. The Council is attempting to process an application that would garner the City an award of the bond money and it would be difficult to beat the return on the bond proceeds compared to the City's investment. The investment could be as high as $200;000 to prepare the bond application and the City believes it is possible to receive $5 to $6 million of return on the bonds with no debt service cost. The City has already made a considerable investment in preparing the proposed library site and has, therefore, created a match for construction funds for the library bond. M/Chang indicated to Mr. Wilson that the SCAQMD is working to mitigate their sound system inefficiencies. 5. SCHEDULE OF FUTURE EVENTS: 5.1 COMMUNITY FOUNDATION MEETING — November 21, 2002 — 7:00 p.m., SCAQMD/Government Center Rooms CC -3 & 5, 21865 E. Copley Dr. 5.2 PARKS AND RECREATION COMMISSION MEETING - November 21, 2002 - 7:00 p.m., SCAQMD/Government Center Hearing Board Room, 21865 E. Copley Dr. 5.3 PLANNING COMMISSION MEETING — November 26, 2002 -- 7:00 p.m., SCAQMD/Government Center Auditorium, 21865 E. Copley Dr. 5.4 THANKSGIVING HOLIDAY— City Offices will be closed in observance of the Thanksgiving Holiday, Thursday November 28 and Friday, November 29, 2002. City Offices will reopen on Monday, December 2, 2002. NOVEMBER 19, 2002 PAGE 4 CITY COUNCIL 5.5 CITY COUNCIL MEETING — December 3, 2002 — 6:30 p.m., SCAQMD/Government Center Auditorium, 21865 E. Copley Dr. 5.6 D.B. HOLIDAY RIDE PROGRAM — November 29, 2002 through January 2, 2003. 6. CONSENT CALENDAR: Moved by C/Zirbes, seconded. by C/Herrera to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote with MPT/O'Connor voting no on Item 6.4 Purchase Order #12479. AYES: COUNCIL MEMBERS - Herrera, Huff, Zirbes, MPTIO'Connor, MlChang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 6.1 APPROVED CITY COUNCIL MINUTES: 6.1.1 Regular Meeting of October 15, 2002 —amended minutes previously approved on November 5, 2002 — As re -submitted. 6.1.2 Study Session of November 5, 2002 — As submitted. 6.1.3 Regular Meeting of November 5, 2002 —As submitted. 6.2 RECEIVED AND FILED PLANNING COMMISSION MINUTES. 6.2.1 Study Session of October 8, 2002, 6.2.2 Regular Meeting of October 8, 2002. 6.3 RECEIVED AND FILED TRAFFIC AND TRANSPORTATION COMMISSION MINUTES — meeting of September 12, 2002. 6.4 APPROVED WARRANT REGISTERS - dated November 7 and November 14, 2002, for a combined total of $758,072.68. 6.5 REJECTED CLAIM — Filed by Michael and Kyung Chung October 23, 2002. 6.6 APPROVED AMENDMENT TO CONTRACT WITH GONZALESIGOODALE ARCHITECTS FOR DESIGN SERVICES RELATED TO THE PROPOSED LIBRARY BOND ACT APPLICATION ($35,000) AND APPROPRIATED $17,000 FROM GENERAL FUND RESERVES. 6.7 APPROVED AWARD OF CONTRACT TO DAVID EVANS & ASSOCIATES, INC. FOR DESIGN OF ADA IMPROVEMENTS AT STARSHINE PARK IN THE AMOUNT OF $13,470. 6.8 APPROVED AMENDMENT #3 TO CONTRACT WITH DAVID EVANS AND ASSOCIATES FOR AS -NEEDED LANDSCAPE ARCHITECT SERVICES IN THE AMOUNT OF $48,100 FOR IMPROVEMENTS AT THREE LOCATIONS AND APPROPRIATED $18,000 FROM GENERAL FUND RESERVES. NOVEMBER 19, 2002 PAGE 5 CITY COUNCIL 6.9 AUTHORIZED EXCEEDING THE CITY MANAGER'S PURCHASING AUTHORITY TO PURCHASE NETWORK SERVERS FROM DELL COMPUTER CORPORATION IN AN AMOUNT NOT -TO -EXCEED $25,000. 6.10 AUTHORIZED VERIZON TO UPGRADE THE CITY'S TELEPHONE SYSTEM AND APPROPRIATE NECESSARY FUNDS FROM GENERAL FUND RESERVES ($16,000). 7. PUBLIC HEARINGS: 7.1 PUBLIC HEARING — ADOPT RESOLUTION NO. 2002-77 APPROVING: a) THE JOINT EXERCISE OF POWERS AGREEMENT CREATING THE CITY OF DIAMOND BAR PUBLIC FINANCING AUTHORITY; b) SITE LEASE BY AND BETWEEN THE CITY OF DIAMOND BAR AND CITY OF DIAMOND BAR PUBLIC FINANCING AUTHORITY; c) LEASE AGREEMENT BY AND BETWEEN THE CITY OF DIAMOND BAR PUBLIC FINANCING AUTHORITY AND THE CITY OF DIAMOND BAR; d) BOND PURCHASE AGREEMENT, CITY OF DIAMOND BAR PUBLIC FINANCING AUTHORITY VARIABLE RATE LEASE REVENUE BONDS, 2002 SERIES A (COMMUNITY/SENIOR CENTER PROJECT); e) AUTHORIZING NEGOTIATION AND EXECUTION OF A REIMBURSEMENT AGREEMENT AND AUTHORIZING THE TAKING OF CERTAIN OTHER ACTIONS IN CONNECTION THEREWITH. Presentation by Larry Kosmont, Kosmont Financial Services. M/Chang opened the Public Hearing. Clyde Hennessee felt uncomfortable with a variable rate. Even though there is a 10 -year cap and the option of refinancing at the end of that time, what would the rate be at that time. Council could take a low fixed rate at this time and he wouldn't care if the market went up or down. He would bet that 10 years from now, the rate would not be this low. Rates have not been this low since depression era. If it's true that D.B. has an AAA+ financial rating, it can get a loan anywhere. The City has not taken the option of shopping for other lenders. He felt the Council should wait and investigate this matter more thoroughly. Jeff Koontz asked for clarification of who is selling the bonds, the City or the financing agency. Further, is the lease payment variable so that the payment could be different every month and is there a cap on the lease payment. M/Chang responded to Mr. Koontz that the lease payment is based upon the variable rate. The prime rate will not change on a daily basis. Therefore, he NOVEMBER 19, 2002 PAGE 6 CITY COUNCIL would not anticipate a large jump in the payment. The bond issuing agency would provide the City with a breakdown of each payment. Payments would likely vary each month. There is a cap on the rate. Mr. Koontz wondered if the lease payment would come from the City's General Fund and if the $12.5 million in the General Fund would be freed up to spend on other projects. He felt that the money was intended to go to the Redevelopment Agency to provide funding for economic development programs and expressed concern that the if the Redevelopment Agency had an opportunity to purchase a shopping center in D.B. for $10 million and decided to do so, the general reserve account would be reduced to $2 million. If the City had to buy out of the loan, there would be no money in reserve and the City could be in big trouble. MlChang said that the borrowed money would be used to finance the Community/Senior Center. By so doing, the City would not have to exhaust its present reserves. The reserve funds would be used as security against the loan. The authority would implement strategies put forth by the City and the Redevelopment Agency. The City would pay the bonds under a lease agreement. The reserves would not be exhausted. The City anticipates having enough funds to cover its expenditures, including ongoing operations for the Community/Senior Center. The reserve fund would not have to be used to cover expenses. The City has about $2.5 million surplus each year. Figuring $800,000 for operating costs of the Community/Senior Center, the City has $1.5 million in remaining surplus on an annual basis. The highest possible payment likely on the $12.5 million loan would be $675,000 to $800,000 per year, which would leave a surplus balance of $1.5 million. The point of borrowing is to leverage our money in order to proceed with economic development in order to create business opportunities that would generate additional tax revenue income to the City. Even if the City did not borrow the funds, it would have sufficient monies to pay for the building and ongoing operation of the Community/Senior Center, Allen Wilson commended the City Council for its action. He wished the federal government would act accordingly to balance the budget. What is the variable rate percentage and the cap rate? What other cities have proceeded in this manner? If D.B. defaults on the lease payments, would the lender (US Bancorp) take control of the Community/Senior Center? Jeff Koontz again asked if it was the City or the Financing Agency that would sell the bonds. Mr. Kosmont explained that it is the lease revenue payment from the City that guarantees the payment of the bonds. The City is causing the bonds to be issued by establishing a lease payment. Both the Authority and the City have to be recognized as being part of the bond issue even though the lead agency and actual issuing agency is the financing authority. NOVEMBER 19, 2002 PAGE 7 CITY COUNCIL Don Hunt, Fulbright & Jaworski, explained that the City would be required to make the lease payments. If the City did not make an annual lease payment, the trustee, on behalf of the bondholders, would bring a lawsuit to attempt to collect the money. If the trustee were unable to collect the money, the trustee would have a right to terminate the lease and try to re -lease the facility to another user as a remedy of last resort. In terms of the variable rate structure, the State has used variable rate bonds for many years because it is the lowest cost of borrowing. Many other cities, including L.A., EI Monte, West Covina, Rialto, Beaumont, Indio and other cities throughout So. California and State have used variable rate bonds, the preferred form of historically low -rate financing for cities. There being no further testimony offered, M/Chang closed the Public Hearing. C/Herrera stated that this is a new venture for the City. Council took preliminary action at its last meeting to get this ball rolling. While this subject has not been discussed at length at regular City Council meetings, the Council has had many study sessions on the matter. D.B. is a very prudent City. Through its prudent actions, the City has managed to accumulate a substantial reserve over the past 13 years. If the City spends the accumulated reserves on the Community/Senior Center or some other project, the money is gone. During fiscal uncertainty cities must find solutions to providing ongoing revenues. To that end, Mr. Kosmont has assisted the Council toward establishing an economic development plan. C/Huff said that during a recent discussion, the focus was on whether to borrow using a fixed-rate or variable-rate loan. The result was 3-2 in favor of a variable-rate loan. The City should not minimize the effect of the State's budget cuts on continuing revenues. In response to C/Huff's request for an explanation of the City's financial position, CM/Lowry stated that based upon anticipated revenues over the next few years and the experience of the past five years, the City was able to save at the rate of approximately $1 million per year. If the City funded the Community/Senior Center out of its current reserves, there would be a little over $13 million left in the reserve account. The City looked at what it could do if it was not funding the large capital expenditure out of its reserves and was not appropriating funds as it has over the last couple of years, into the capital construction account. And, what if the City was not booking the $3.1 million it invested on the front end of the Redevelopment Agency that the General Fund had to cover when the agency was unable to survive. Staff determined that over the past five years, the City had experienced a higher difference between revenues and expenditures — closer to $2.3 or $2.4 million. Arriving at those numbers excluding those major expenditures, caused staff to believe that the debt service to fund the $12.5 million bond debt service was okay. The City could live within the $2.4 million and still meet requirements for operating the new Comm unitylSenior Center, leave NOVEMBER 19, 2002 PAGE 8 CITY COUNCIL room for cost of living increases for normal City operations and still leave room for State budget cut impacts and the loss of gas tax dollars. In order to provide the kinds of improvements that the City has been able to incorporate during the past five years because of increased revenues, the City would, from this point forward, have to dip into its $2.4 million. After considering all of these factors, staff felt that the City could survive and endure a revenue hit from the state. The $12.5 million put the City in a position to review its expenditures without funding the large capital improvements that it had been used to. Staff was uncomfortable that it had been operating on the premise that every year the City saves a million dollars. In reality, the City was pocketing money out of the general fund and holding in a capital improvement reserve in anticipation of paying for the Community Center. Once the pocketed money was put back in the general fund, the $13 million thumbnail jumped because the City was no longer paying almost $12 million for the Community/Senior Center. C/Huff said that the City was running a $2.3 or $2.4 million surplus annually. If the City paid cash for the Community/Senior Center, it would still have general fund cash reserves of $13 million. One of the reasons for borrowing is to keep the City's money freed up for economic development. Even as healthy as the City's financial situation is today, the nature of cities is that they need to keep driving their economic engines to create ongoing resources in order to continue providing amenities sought by the community. However the City proceeds this evening, the Council is doing so in a cautious and conservative manner. He disagreed with the way in which the City is moving forward because he believed that the City could lock in a fixed-rate of under 5% for 30 years, a phenomenon in the financial community at this point in history. His vote this evening will reflect this belief. He wanted to know what the actual costs would be to finance the loan. Variable rates are slightly lower than fixed rates but it is difficult to lose with that kind of low-cost resource for the next 30 years. One of the speakers said he would bet that the rate would be higher even in the next 10 years. It is a near certainty that rates will be higher. When it happens, the City could be in the cat bird seat with a fixed outgo and an economic engine in which it has invested. The problem with the variable rate would not necessarily be realized within the first 10 years because of the low -rate cap. The problem would be realized in the years beyond the first 10 years. From his standpoint, he believed a fixed-rate 30 -year loan would be a good move for the City. As a trade-off, he would rather pay cash for construction of the Community/Senior Center than engage in a variable rate loan. The City would still enjoy a $13 million reserve. The consultant suggested using $2 or $3 million at a time for economic development. The City could still do that using its current general fund reserves. He would rather err on the conservative side than go with a variable-rate loan. He was in favor of the concept; however, his vote will reflect his discomfort with a variable-rate loan. C/Zirbes said he was the second "no" vote at the last meeting. When the Council first considered this option, it was for the purpose of saving the City's NOVEMBER 19, 2002 PAGE 9 CITY COUNCIL. money in order to have it available to invest. As a businessperson, he appreciates the opportunity a low-interest variable loan brings. However, as a guardian of the City, he better appreciates the stability a fixed-rate loan would bring. He was more concemed with the long-term and it seemed to him that a fixed rate would offer that opportunity better than a variable rate. He also focused on future Councils and where the City might be 10 years from now. He would agree that in 10 years, interest rates would be much higher than they are now. He was not sure the City could make an investment that would return even a 5% interest rate. If the City locked in a low-interest fixed-rate, there could come a time when the City might be able to realize 10%. If the City still had the $10 million which is the amount he would prefer to borrow, it could make one million dollars_a year in interest, pay the $670,000 payment and be able to put $300,000 in reserves. If interest rates could generate 10%, the borrowing rate would likely be 15%. 10 years from now, the City has to pay this loan in full. If the money isn't available, what will the new payment be? He has a very good understanding of the presentation made by the City's financial consultants and he has every confidence in their recommendation. He still believed that the City should be certain about what it is borrowing, what the payment will be, whether it can afford the payment, and what a future Council might be able to do. If the future Council had a huge emergency and was forced to spend its reserve dollars, could it afford the payment. He believed they could if the Council engaged in a fixed-rate loan and grabbed onto the certainty at this time. The Sheriffs contract is coming up for renewal. The State is reducing monies to the cities. "Grim Reports Seen — Huge State Deficit" was a heading in this weekend's Los Angeles Times. The article predicts that it will take 7 to 14 years for the State to pull out of this hole. What does that do to D.B.? Council recently received a report that D.B. sales tax revenues are down. Unemployment is holding steady, but no one knows what next year will bring. He would like Council to take a very cautious approach to this matter and hoped that this discussion might be postponed for two weeks or even to the second week in December. This all began when the City asked Mr. Kosmont to take a look at properties that were not generating revenue to D.B. As a result, Mr. Kosmont made a recommendation that Council consider taking out a loan in order to hold on to reserves and use the money for economic investment. So far, he has not seen a plan that says D.B. will make money. So, if the Council is going to do this, it should be done very conservatively and very cautiously. MPT/O'Connor asked Mr. Hunt to clarify whether all of the cities that have taken advantage of a bond program chose variable rates. Mr. Hunt said he believed all of the cities chose variable rates. The State did a significant amount of variable rate bonds just in the past couple of weeks because they were able to garner such favorable interest rates. In the last few years, it has become extremely popular for cities to choose variable rate financing. NOVEMBER 19, 2002 PAGE 10 CITY COUNCIL MPT/O'Connor asked if the fixed-rate of 4.5 or 5% includes costs. Mr. Hunt said that today's fixed rate is about 4.7 or 4.8% including costs. The variable rates are 2.4 to 2.8% including all costs. The cap would be somewhere between 4.5 and 5% for 10 years. MPT/O'Connor said that Council Members received their packets on Friday night. She spent most of the weekend perusing hundreds of pages of documentation and two and one-half hours with the City Manager on Monday going over her questions. The questions were forwarded to the consultant and the answers were provided to her this evening just prior to this meeting. Based on tonight's study session, the consultants felt that most of the questions would lead to changes in the documents that were provided. C/Herrera said that in her opinion, the City should not place the City in debt for a 30 -year period. She felt the bonds should be paid off sooner (10 years). If, at the end of 10 years, rates have skyrocketed, D.B. would still have the millions in its reserve to pay off the bonds. If the State budget financing becomes unbearable, D.B. can pay off the bonds any time with a variable rate loan. When you have a fixed rate, you cannot payoff the bonds anytime. You're locked into 30 years paying off the bonds. There is a 5- or 10- year cap and it costs extra money. With a fixed rate of 4.75 or 5.00%, why would the City want to pay the loan at a rate of $100,000 or $200,000 more per year? That option did not make sense to her. If the City had difficulty making payments or chose to use its money on something else, it could always pay off the bonds and get out of debt. She asked Mr. Hunt or Mr. Kosmont to list the cities that currently have fixed-rate loans. Mr. Hunt said that currently, he is working on fixed-rate financing with the cities of Carson, Beverly Hills (although Beverly Hills decided to pursue a variable-rate program at its next option date), L.A. County, and Lake Elsinore. Many cities do both fixed-rate and variable-rate financing. C/Herrera asked what the complexity to the City would be if it chose to go with a fixed rate rather than a variable rate. Mr. Hunt said that if the City desired to pursue fixed rate financing, he would produce a new set of documents that would provide for fixed-rate financing. There are minor errors and corrections in the current documents. However, if the City chose to go with fixed rate financing, he would come back to the Council with entirely new documents for adoption. M/Chang felt that the matter of whether to select a variable or fixed rate was not the only concern of Council. Some attention should be paid to whether or not the City wants to pursue economic development. One option is to pay cash. However, at this point in history, interest rates are historically low and it may behoove the City to take advantage of this situation. That is the number one decision and the Council seems to agree on this issue. Either NOVEMBER 19, 2002 PAGE 11 CITY COUNCIL a fixed rate or a variable rate would allow the City to go forward. Council already decided in a 3-2 vote to go with a variable rate loan and there is no longer reason to debate that issue. In the short term, the variable rate would cost the City far less - $1.5 to 2 million in 10 years. At the end of 10 years, the City would have the option to refinance the loan or pay off the loan. If the City chose a 30 -year fixed rate, it would be tied to the loan for that period of time. And, there is more flexibility in the variable rate. Since D.B. lost the Redevelopment Agency, Council knows that D.B. is not in a good position to attract business. Additionally, the City does not get a return on any of its property tax monies. Other cities get 49% back. That was a significant amount of money for the City to lose out on. Therefore, this Council has to consider other means of pursuing economic development in order to create a better income stream (tax revenue) for D.B. C/Herrera asked MPT/O'Connor to elaborate on the group of documents she questioned. MPT/O'Connor said she had concerns about the bylaws, but that she had greater concern about the Preliminary Official Statement. She also stated that she has not changed her mind on her earlier vote in favor of a variable rate program. She was not okay with 4.01 on Page 5 of the Joint Powers Agreement. C/Herrera pointed out that Paragraph 4.01 was found in each of the documents that would be approved for the City, the Redevelopment Agency and the Financing Authority. She suggested that the third line be changed to read: "The Chairperson may be the Mayor of the City and the Vice Chairperson may be the Mayor Pro Tem of the City. MPT/O'Connor felt the Finance Authority wording should mimic the RDA wording. In Resolution R-96-02, Section 3, it says that "the terms of office of Chairman and Vice Chairman of the Agency shall be for one year, or until their successors have been chosen." She wanted this language inserted in 4.01 on the Joint Powers Agreement. She assumed that if the Council approved such a change, a Chairman and Vice Chairman would be appointed tonight so that the Chairman of the Financing Authority could sign the documents. Mr. Hunt responded to C/Herrera that generally, that provision would be in the Joint Exercise of Powers Agreement. If the Council chose to remove the provision and add it to the bylaws, his firm would comply with the Council's direction. CA/Jenkins suggested the Council leave the substituted language in the Joint Powers Agreement. MPT/O'Connor explained that she submitted several questions that resulted in changes, none of which are substantive. However, when the motion is NOVEMBER 19, 2002 PAGE 12 CITY COUNCIL made, it should indicate that the changes will be incorporated in the documents. C/Herrera moved, MPT/O'Connor seconded, to adopt Resolution No. 2002- 77 as corrected. In addition, amend the Joint Powers of Exercise Agreement, page 5 Section 4.01 by deleting the sentence "the Chairperson shall be the Mayor of the City; the Vice Chairperson shall be the Mayor Pro Tem of the City" and inserting the following. "The terms of office of Chairman and Vice Chairman of the Authority shall be for one year or until their successors have been chosen. The Chairman and Vice -Chairman of the Authority shall be appointed from among the members of the governing board of the Authority annually at the same time the Council of the City of Diamond is reorganized." Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Herrera, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - Huff, Zirbes ABSENT: COUNCIL MEMBERS - None ADJOURN TO REDEVELOPMENT AGENCY MEETING: M/Chang adjourned the City Council Meeting to the Redevelopment Agency Meeting at 9:17 p.m. RECONVENE REGULAR CITY COUNCIL MEETING: M/Chang reconvened the regular City Council meeting at 10:00 p.m. 8. COUNCIL SUB -COMMITTEE REPORTS/ COUNCIL MEMBER COMMENTS: C/Huff attended a COG transportation meeting on November 7. On November 11, the COG officers met with the editorial board of the San Gabriel Valley Tribune, to make certain all parties were on the same page regarding pending matters. Mentoring was an excellent experience at D.B.H.S. Pathways Academy. He attended a mobility conference yesterday in downtown L.A. Many transportation and elected officials convened to discuss the problem. It is hoped that the conference created a single voice for the region so that the amount of tax dollars paid into gas tax or some other tax would be returned to the region. On Sunday, the 210 Freeway will open onto the 15 Freeway. Hopefully, this change will decrease the congestion on local freeways. C/Zirbes continued to work with staff and residents on neighborhood improvement issues and pushing forward on a market for the south end of town. He hoped to make a good announcement to that end in the near future. He wished everyone a Happy Thanksgiving. Everyone should be thankful for their family and friends and take time to remember those who have been lost to us. He was thankful for the opportunity to represent the citizens of D.B. as a City Council Member. C/Herrera pointed out that tonight was historic for Council. She believed that the Council took forward steps toward being able to accomplish dynamic things for the City in the future. All five Council Members are focused on the goal of providing economic development and leverage the City's investments to the extent possible. NOVEMBER 19, 2002 PAGE 13 CITY COUNCIL She was excited about the future possibilities. MPT/O'Connor said that on November 6, the Wildlife Corridor Conservation Authority held its meeting. D.B. residents should be very proud that their City Manager, City Attorney, Council Member Herrera and a resident challenged WCCA Governing Board and staff on actions that they had taken. On November 17, she attended the D.B. Rotary fashion show and modeled. It was a fun and exciting afternoon. Congratulations to the D.B. Rotary Club for sponsoring this fine event. Last night, the Coordinating Committee met. The Lions Club will sponsor a Rose Parade float entitled "One World, One Heart." The Club is selling polo shirts, sweatshirts, pins and T-shirts. All of the proceeds go toward construction of the float. She thanked the D.B. Chinese-American Assn. for their support of the Community Foundation's tile project. Other groups such as the Indian Community, the D.B. Seniors, the Diamond Age Seniors, the D.B. Breakfast Lions Club, Deane Homes Swim Club, and Chamber of Commerce have supported the tile project. The project provides a great opportunity for organizations to participate and benefit their group. She congratulated the Diamond Ranch football team for winning their league title. She asked staff to monitor the team's progress so that they could receive recognition by the Council. She wished everyone a Happy Thanksgiving. MlChang congratulated AAA and SEMA on the grand opening of the auto research center and smog check facility. Congratulations also to the New England Financial regional office on their grand opening. Both businesses are located in the Gateway Corporate Center. He echoed C/Herrera's comments on tonight's historic decision to move forward to provide financial opportunities to the City. He also thanked the D.B. Chinese-American Assn. and other community organizations for their support of the D.B. Community Foundation. He wished everyone a happy and fruitful Thanksgiving and family gathering. ADJOURNED REGULAR MEETING: M/Chan ag_dlourned the Regular Meeting_to Study Session at 10:17 p.m. in memory of a student who recently lost his life in an accident on Brea Canyon Road. _RECONVENED STUDY SESSION: M_ /Chang -reconvened the Study Session to discuss the Libra Bond Act at 10:17p.m. Following a presentation by DCM/Doyle. Council directed staff to continue on the same path as previously discussed. ADJOURNED TO CLOSED SESSION: MlChang adjourned the Study Session to Closed Session at 10:55 p.m. 110- Conference with Legal Counsel - Existing Litigation - Government Code Section 54956.9(a): Los Angeles -County Su erior Court Case No. BS079642 Cily of Diamond Bar, et al v. Mountains Recreation Conservation Authority. (Based on advice from the City NOVEMBER 19, 2002 PAGE 14 CITY COUNCIL Attorney, the City Council determined that receipt of advice from legal counsel regarding this matter of lending litigation in open session would prejudice the position of the City in the litigation.) ADJOURNED_ CLOSED SESSION: M/Chang_adiourned the Closed Session at 11:10 P -M. CA/Jenkins re orted that there was no re ortable action taken during the Closed Session. 9. ADJOURNMENT: There being no further business to conducted, M/Chang adjourned the meeting at 11:25 12.m TOMMYE CRIBBINS, Assistant City Clerk ATTEST: WEN CHANG, Mayor NOVEMBER 19, 2002 PAGE 14 CITY COUNCIL regarding this matter of pending litigation in open -session would preiudice the position of the City in the litigation.) ADJOURNED CLOSED SESSION: _ M/Chang adjourned the Closed Session at 1.1_:10 p-- m. RECONVENED TO REGULAR MEETING: M/Chang_ reconvened the Regular Meeting at 11:10 p.m. CA/Jenkins reported that there was no reportable action taken during the Closed Session. 9. ADJOURNMENT: There being no further business to conducted, M/Chang adjourned the meeting_at 11:12 p.m TOMMYE CRIBBINS, Assistant City Clerk ATTEST: WEN CHANG, Mayor Agenda N0. 6.1.4 CITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION DECEMBER 3, 2002 DRitkFT STUDY SESSION: M/Chang called the Study Session to order at 5:35 p.m. in Room CC -8 of the South Coast Air Quality Management District, 21865 E. Copley Dr., Diamond Bar, CA. Present: Herrera, Huff, Zirbes, Mayor Pro Tem O'Connor, Mayor Chang Also present were: Linda Lowry, City Manager; Mike Jenkins, City Attorney, James DeStefano, Deputy City Manager; Dave Doyle, Deputy City Manager; David Liu, Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director and Lynda Burgess, City Clerk. 1) Home Improvement Program — Presentation by DCM/DeStefano with assistance from Rudy Munoz, LDM Associates. C/Zirbes explained how the program was established through the Neighborhood Improvement subcommittee for people who have the desire and not the physical or financial means to improve their property. During his six-year tenure with the Diamond Bar Improvement Association, most of the individuals who directly benefited from the program were retired seniors on fixed incomes. With changes in the Federal regulations it is no longer feasible for a volunteer organization to carry the ball. M/Chang said that the program provides guidance to property owners for maintenance of their property and a financial tool to assist qualified individuals in maintaining and improving their property. Mr. Munoz responded to C/Huff that HUD established a maximum income level of 80 percent of the gross median income for the County. HUD has made certain exceptions -- Diamond Bar is not included in the exception. CM/Lowry asked if this program was similar to what Walnut uses. DCM/DeStefano responded that for the most part, yes. It differs in that Walnut has a Redevelopment Agency that enables them to use redevelopment funds for rehabilitation. Because they have more money available, their loan amount goes up to a maximum of $25,000. He explained that D.B. considered programs from several cities including Walnut during the compilation of this program. CM/Lowry explained how the CDBG funds could be re -allocated for future use to augment the program. Mr. Munoz explained that the Home Investment Partnership Act is similar to CDBG with the exception that funds must be used to directly assist homeownership for first time buyers, residential rehab programs, and tenant -based rental assistance. D,B. is not a direct beneficiary of HUD DECEMBER 3, 2002 PAGE 2 CC STUDY SESSION funds and receives its funds through the County of Los Angeles as an urban county city. In order to obtain funds the City would need to complete an application and forward it to Los Angeles County. Depending on the amount requested, it could be allocated as an administrative decision or it might have to be considered by the board of supervisors. Responding to C/Zirbes, Mr. Munoz explained that a typical Home funds housing rehab request is in the neighborhood of $200,000 to $300,000. Home funds could also be used to subsidize a developers costs for senior housing projects. C/Zirbes said that members of the Neighborhood Improvement subcommittee have been working with individuals who are in violation of the City's code and cannot afford to do the necessary repairs. He wasn't certain what type of response there would be from residents. There could be a significant response or there may need to be extensive community outreach and education. MPT/O'Connor asked if the code enforcement officers have established a list of properties in need of this type of funding and whether or not the property owners would qualify. Are there other grants to help low and moderate income. Could the City's grant writer help find such monies? Mr. Munoz said he mainly focuses his efforts on HUD sponsored and Redevelopment Agency sponsored programs and he would not know if there are any other agencies that provided such funding. MPT/O'Connor wondered if D.B. could tap into the SB 1718 or SB 1817 used by the City of Industry. DCM/DeStefano believed that type of money was used for new affordable housing construction. Each year Industry sends more than $10,000,000 to Los Angeles County for allocation within the 15 mile radius for those cities that apply with projects that are ready to go. A lot of the money has gone unspent and that is why there have been a lot of complaints. There have been a lot of projects that do not seem to meet the criteria and some of the money has been used in supervisorial districts that are well beyond the 15 mile radius of the City of Industry. Industry wants a bigger say in where the money is spent. MPT/O'Connor said she was apprehensive about taking money from other projects through CDBG that benefit the entire City in order to benefit 10 or 20 families. She would prefer to find other sources of funding so that CDBG funds could be used to benefit the entire City. DECEMBER 3, 2002 PAGE 3 CC STUDY SESSION ClZirbes said that although the City has benefited from volunteer organizations, it should be looking to preserve its own stock by maintaining and stimulating its property values. ClZirbes responded to Clyde Hennessee that the loan earns 0% interest. The loan principal is repaid when the property is sold, title is transferred or the property is refinanced. There is interest benefit available to the City since the interest payment goes to Washington. Responding to Mr. Hennessee, Mr. Munoz stated that the way the program is set up, the City would have to maintain a second position. ADJOURNMENT: With no further business before the Council, M/Chang adjourned the study session at 6:40 p.m. LYNDA BURGESS, City Clerk ATTEST: WEN CHANG, Mayor 2. 3. MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR DECEMBER 3, 2002 STUDY SESSION: M/Chang called the meeting to order at 5:35 p.m. in Room CC -8 of the South Coast Air Quality Management District, 21865 E. Copley Dr., Diamond Bar, CA. ➢ Home Improvement Program Present: Herrera, Huff, Zirbes, Mayor Pro Tem O'Connor, Mayor Chang Also present were: Linda Lowry, City Manager; Mike Jenkins, City Attorney, James DeStefano, Deputy City Manager; Dave Doyle, Deputy City Manager; David Liu, Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director and Lynda Burgess, City Clerk. CLOSED SESSION: None CALL TO ORDER: 6:45 p.m. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Lt. Joseph Maxey, Walnut Sheriff Department INVOCATION: The Invocation was given by 1" Councilor Ralf Lorenzen, Church of Jesus Christ of Latter Day Saints. ROLL CALL: Council Members Herrera, Huff, Zirbes, Mayor Pro Tem O'Connor, Mayor Chang Also present were: Linda Lowry, City Manager; Mike Jenkins, City Attorney, James DeStefano, Deputy City Manager; Dave Doyle, Deputy City Manager; David Liu, Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director and Lynda Burgess, City Clerk. APPROVAL OF AGENDA: As presented. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 2.1 Proclaimed December 2002 as "YOU DRINK & DRIVE. YOU LOSE." Month CITY COUNCIL REORGANIZATION 3.1 SELECTION OF MAYOR Mayor Chang nominated Council Member O'Connor. Council Member O'Connor withdrew her name from nomination and DECEMBER 3, 2002 PAGE 2 CITY COUNCIL nominated Council Member Herrera. There being no further nominations, Mayor Chang closed the nominations. Council Member Herrera was selected as Mayor for the ensuing year by the following Roll Call vote: AYES: COUNCIL MEMBERS - Herrera, Huff, O'Connor, Zirbes NOES: COUNCIL MEMBERS - Chang (cast his vote for O'Connor) ABSENT: COUNCIL MEMBERS - None 3.2 SELECTION OF MAYOR PRO TEM Mayor Herrera opened the nominations. C/Zirbes nominated C/Huff. C/O'Connor nominated C/Zirbes. There being no further nominations, Mayor Herrera closed the nominations. Council Member Huff was selected to serve as Mayor Pro Tem by the following voice count vote: Council Member Huff — Herrera, Huff, Zirbes Council Member Zirbes — Chang, O'Connor 3.3 PRESENTATIONS TO OUTGOING MAYOR, WEN P. CHANG Presentations made by the City Council and representatives from Congressman Gary Miller, State Senator Bob Margett, Assemblyman Robert Pacheco. Presentations were also made by Betts Griffone, representing the D.B. Friends of the Library; Dr. An York Lee, Bd. President and Dr. Kent Bechler, Superintendent, Walnut Unified School District, Stuart Pompel, Pacific Crest Youth Arts, Irene Wang, D.B. Library, Phyllis Murphy, YMCA, Dr. Tony Torng, Asian American Professional Assn., Benny Liang, Diamond Bar Chinese American Assn., Mary Matson, Walnut Republican Women Federated, Dr. Doug Glaeser, Cal Poly Pomona, Dr. Pat Rasmussen, Cal Poly Pomona, Jack Tanaka, D.B. Planning Commission and the Diamond Age Seniors. RECESS: M/Herrera recessed the City Council Meeting at 7:35 p.m. RECONVENE: M/Herrera reconvened the City Council meeting at 8:03 p.m. CITY MANAGER REPORTS AND RECOMMENDATIONS: None Offered. DECEMBER 3, 2002 PAGE 3 CITY COUNCIL 4. PUBLIC COMMENTS AND RESPONSES: 4.A PUBLIC COMMENTS: Allen Wilson congratulated Mayor Herrera on her appointment. He spoke on behalf of the D.B. Community Foundation to advise residents about the street sign sale fundraiser. A street sign sale will take place on Saturday, January 11, 2003 at the Deane Homes Swim Club, 1010 Overlook Bridge. The silent auction has a base bid amount of $10 per sign with increments of $5 per bid. Benjamin Kim spoke about his love for D.B. and the good work by the City Council Members. He liked the new street signs and felt they were very aesthetically pleasing and very readable. Last week, relatives visiting his home received a citation for parking in front of his home during restricted street sweeping hours. He supported the street sweeping policy but there is no signage on his street warning people they should not park there during street sweeping hours. He asked Council to take a look at providing better notice to visitors. 4.B RESPONSE TO PUBLIC COMMENT: MlHerrera explained that street sign replacement would be phased -in over a five-year period. MlHerrera thanked Mr. Kim for his comments and indicated that the Council would review the street sweeping policy by next March within six months of its implementation. 5. SCHEDULE OF FUTURE EVENTS: 5.1 HOLIDAY RIDE — November 29, 2002 to January 2, 2003 — Free to all D.B. residents 18 years and older (children under 18 must be accompanied by an adult). Please call 1-800-578-6555 for pick up. 5.2 PLANNING COMMISSION MEETING -- December 10, 2002 — 7:00 p.m., SCAQMDIGOVERNMENT CENTER Auditorium, 21865 E. Copley Dr. 5.2 TRAFFIC AND TRANSPORTATION COMMISSION MEETING — December 12, 2002 — 7:00 p.m., SCAQMD/GOVERNMENT CENTER Hearing Board Room, 21865 E. Copley Dr. Meeting adjourned due to anticipated lack of quorum. 5.4 WINTER SNOW FEST — December 14, 2002 — 10:00 a.m. to 4:00 p.m., Pantera Park, 738 Pantera Dr. 5.5 CITY COUNCIL MEETING — December 17, 2002 — 6:30 p.m., SCAQMD/GOVERNMENT CENTER Auditorium, 21865 E. Copley Dr. DECEMBER 3, 2002 PAGE 4 CITY COUNCIL 5.6 PARKS AND RECREATION COMMISSION -- December 19, 2002 -- 7:00 p.m., SCAQMDIGOVERNMENT CENTER Hearing Board Room, 21865 E. Copley Dr. Meeting adjourned due to anticipated lack of quorum. 5.7 CHRISTMAS HOLIDAY — Tuesday, December 24 and Wednesday, December 25, 2002, City offices will be closed in observance of the Christmas Holiday. Offices will reopen, Thursday, December 26, 2002. City Offices will be closed Wednesday, January 1, 2003 in observance of New Year's Day. Offices will reopen on Thursday, January 2, 2003. 5.8 CITY -SPONSORED ELECTRONICS WASTE PICK UP — December 26, 2002 to January 17, 2003 — Free removal of TV's, VCR's Monitors, CD Players, Telephones, Radios, etc. Call 800-449-7587. 5.9 CHRISTMAS TREE RECYCLING PROGRAM — December 26, 2002 through January 10, 2003. Place tree at curbside on regular trash pick up day for disposal. 5.10 COMMUNITY FOUNDATION "SILENT AUCTION" — Saturday, January 11, 2003 — 1:00 p.m. to 4:00 p.m., Deane Homes Swim Club, 1010 Overlook Ridge Dr. 6. CONSENT CALENDAR: Moved by C/Chang, seconded by MPT/Huff to approve. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Chang, O'Connor, Zirbes, MPT/Huff, M/ Herrera NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 6.1 RECEIVED AND FILED PLANNING COMMISSION MINUTES — Regular Meeting of October 29, 2002. 6.2 RECEIVED AND FILED TRAFFIC & TRANSPORTATION COMMISSION MINUTES — Regular Meeting of October 10, 2002. 6.3 RECEIVED AND FILED PARKS & RECREATION COMMISSION MINUTES — Regular Meeting of October 24, 2002. 6.4 APPROVED WARRANT REGISTER - dated November 21, 2002 in the amount of $547,901.82. 6.5 APPROVED APPLICATION FOR TREE CITY USA RECERTIFICATION FOR 2002 AND AUTHORIZED THE MAYOR TO SIGN THE APPLICATION. 7. PUBLIC HEARINGS: None DECEMBER 3, 2002 PAGE 5 CITY COUNCIL 8. COUNCIL CONSIDERATION: 8.1 ADOPTED RESOLUTION NO. 2002-78 A RESOLUTION APPROVING A MITIGATED NEGATIVE DECLARATION (ND2002-8) FOR THE PROPOSED SUMMITRIDGE LIBRARY PROJECT. Moved by C/Zirbes, seconded by C/Chang to adopt Resolution No. 2002-78. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Chang, O'Connor, Zirbes, MPT/Huff, M/Herrera NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 8.2 ADOPTED RESOLUTION NO. 2002-79 ESTABLISHING A HOME IMPROVEMENT PROGRAM TO ASSIST ELIGIBLE LOW -AND -MODERATE INCOME RESIDENTIAL OWNER/OCCUPANTS IN HOME REHABILITATION. Jeff Koontz, D.B. Chamber of Commerce, was happy to learn that no additional monies allocated to other Community Block Grant Funding would be used to support this program. He asked that the City provide an approved list of contractors. He looked forward to improved housing for D.B. MPT/Huff asked Council to consider the following change: Definition of Annual Income would include "payments designated specifically for foster children" and be deleted from "shall not include." Council concurred. C/O'Connor asked if on Page 4 the term household's be changed to owner's" in the statement "ownership of rental property or other real estate holdings other than the household's primary residence is prohibited." DCM/DeStefano responded that staff is still looking into this proposed change. He asked that in the event of approval the Council furnish direction to staff accordingly. Moved by C/Chang, seconded by MPT/Huff to adopt Resolution No. 2002-79 with additions by MPT/Huff and C/O'Connor (as determined by staff in their research of the use of "household's" in Section 2, Page 4). C/Chang said that the mission of the Neighborhood Improvement Subcommittee was to provide guidance for maintenance of property in the City and to provide grants to property owners who are in need of financial assistance. C/Zirbes explained that this program came out of the efforts of the Neighborhood Improvement Subcommittee. In working with the DECEMBER 3, 2002 PAGE 6 CITY COUNCIL neighborhood improvement officers, the Committee found that there were numerous homes within the City that could benefit from this type of program. The Committee looked at similar programs utilized by other cities and formulated a program specifically for D.B. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Chang, O'Connor, Zirbes, MPT/Huff, M/Herrera NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None RECESS TO REDEVELOPMENT AGENCY: MlHerrera recessed the meeting to the Redevelopment Agency Meeting at 8:45 p.m. RECESS TO PUBLIC FINANCING AUTHORITY: The Redevelopment Agency Meeting was recessed to the Public Financing Authority meeting at 8:47 p.m. C/O'Connor left the meeting at 8:46 p.m. RECONVENE CITY COUNCIL MEETING: MlHerrera reconvened the Regular City Council Meeting at 8:47 p.m. 9. COUNCIL SUB -COMMITTEE REPORTSI COUNCIL MEMBER COMMENTS: C/Zirbes expressed his thanks to Wen Chang for his leadership to the City Council this past year. He congratulated Carol Herrera on her appointment as Mayor and looked forward to working with her and the rest of the Council in the coming year. C/Chang thanked Mr. Zirbes for his kind words and for their good working relationship. He congratulated Mayor Herrera and Mayor Pro Tem Huff on their appointments and thanked the City for giving him the opportunity to serve the community as their Mayor and Council Member. He looked forward to the challenge of financing a new library for the community. The City is facing possible state budget cuts. As a result, the formation of the Financing Authority should help the City move forward with economic development in these difficult economic times. MPT/Huff said it was very special celebrating Thanksgiving this past week with his wife's family. Tonight's reorganization was another step in moving the City forward. He believed the Council spoke with a single voice even though there were different ideas on how to get to that point. He explained that he and Council Member Zirbes were not opposed to supporting the Financing Authority. In fact, they felt strongly in favor of a fixed-rate loan instead of a variable-rate loan. Whatever action the Council took, he intended to move forward. Much was accomplished this past year and he was certain that the City would continue to move in a forward direction under the leadership of Mayor Herrera. He thanked staff for the City logo stationed behind the Council for the edification of the viewing public. MlHerrera said that although Council Members do not always vote unanimously, the DECEMBER 3, 2002 PAGE 7 CITY COUNCIL global goal is apparent. All Council Members share the vision of a stable economic health for the City. Because there is a large scope of work for 2003, she intends to streamline the Council Meetings for the benefit of staff. She did not foresee a need for task forces since most of today's events were spurred by task force groups of 1998 — the Community/Senior Center, the library and others. She asked that Council Members indicate their preference for committee assignments for the December 17 meeting appointments. ADJOURNMENT: There being no further business to conduct, M/Herrera adjourned the meeting at 9:14 p.m. in memory of Don Carruthers, father of City Clerk Lynda Burgess and James Wright, father of SCAQMD AudioNideo support staff member Paul Wright. LYNDA BURGESS, City Clerk ATTEST: CAROL HERRERA, Mayor Agenda No. 6.2 MINUTES OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE PLANNING COMMISSION NOVEMBER 12, 2002 CALL TO ORDER: Chairman Ruzicka called the meeting to order at 7:01 p.m. in the South, Coast Air Quality Management/Government Center Auditorium, 21865 East Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Vice Chairman Tye led the pledge of allegiance. 1. ROLL CALL: Present: Chairman Joe Ruzicka, Vice Chairman Steve Tye, and Commissioners Steve Nelson, Dan Nolan and Jack Tanaka. Also Present: James DeStcfano, Deputy City Manager, Ann Lungu, Associate Planner, Linda Smith., Development Services Assistant, Stella Marquez, Administrative Assistant; Dave Meyer and Milan Garrison, LDM Associates. 2. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None Offered. 3. APPROVAL OF AGENDA: As presented. 4. CONSENT CALENDAR: 4.1 Minutes of Study Session of November 12, 2002. C/Tanaka moved, C/Nolan seconded, to approve the Study Session Minutes of October 8, 2002, as presented. Without objection, the motion was so ordered. 4.2 Minutes of Regular Meeting of October 22, 2002. C/Nolan moved, C/Tanaka seconded, to approve the Regular Meeting minutes of October 22, 2002. as presented. Without objection, the motion was so ordered. 5. OLD BUSINESS: None NOVEMBER 12, 2002 Page 2. 6. NEW BUSINESS: PLANNING COMMISSION 6.1 Presentation by Barbara Shull, Executive Director of the Fair Housing Foundation -- Overview of Services — Continued to a future date to be determined. 7. PUBLIC HEARING(S): 7.1 Development Review No. 2002-09, Minor Conditional Use Permit 2002-09, and Tree Permit No. 2002-07. Pursuant to Chapters 22.48, 22.56 and 22.38 of the Diamond Bar Development Code, the applicant has requested approval of plans to remodel and construct an approximate 4,743 square foot addition to an existing 4,902 square foot three (3) story single-family resident to total 9,645 square feet of combined gross floor area (including covered porches, balconies, patios and a 5 -car garage). The project also includes a detached covered patio structure, swimming pool, tennis court and retaining walls with a maximum exposed height of six feet. Additionally, the applicant requests approval of a Minor Conditional Use Permit to allow for the continuation of a legal nonconforming 22 -foot front yard setback distance, and a ten foot high tennis court fence. The applicant is also seeking approval of a Tree Permit to remove and replace a protected tree species. PROJECT ADDRESS: 2909 Wagon Train Lane (APN 8713-014-011) Diamond Bar, CA 91765 PROPERTY OWNER: Ezzat Seif 2909 Wagon Train Lane Diamond Bar, CA 91765 APPLICANT: Pete Volbeda 615 N. Benson Avenue, Unit D Upland, CA 91786 PC/Garrison presented staff's report. Staff recommends Planning Commission approval of Development Review No. 2002-09 and Tree Permit No. 2002-07, the Findings of Fact, and conditions of approval as listed within the resolution. C/Nelson asked staff to correct the tree preservation statement to reflect that there are protected trees on-site. Responding to C/Nelson, Mr. Garrison explained that during staff's review, it was discovered that the site contained protected trees. Subsequently, the applicant filed a Tree Permit application. An Arborist was called in to provide a report that was received after Commission packets were distributed. Staff reviewed the report and NOVEMBER 12, 2002 Page 3 PLANNING COMMISSION recommended that the five trees would have to be removed in order to accommodate the tennis court. The Arborist report indicated that the trees that are being removed are not acceptable to relocation. In accordance with the City's Development Code, staff recommended replacement at a 3:1 ration with 24 -inch box trees. A final landscape plan must be submitted as part of the approval. At that time staff would determine whether alternate replacement tree sizes would be appropriate. Upon such a finding, the matter would then be returned to the Planning Commission for approval. Chair Ruzicka asked if it would be appropriate to increase the ratio to 4:1 or 5:1 if 15- gallon trees were recommended. PC/Garrison believed that a 3:1 ratio would be acceptable for either 15 -gallon or 24 -inch box. Since this is a discretionary approval, the Commission may choose to require a great replacement ratio. Pete Volbeda, applicant, said he read staff's report and concurred with the conditions of approval. He pointed out that the 24 -foot setback applies only to the garage portion of the structure. Chair Ruzicka opened the public hearing. There being no one present who wished to speak on this matter, Chair Ruzicka closed the public hearing. VC/Tye asked C/Nelson to express his thoughts on the proposed tree replacement ratio. C/Nelson said that the younger the tree the better able it is to adapt to new environments. He is not an expert on Walnut Trees. However, DR. Ronald Quinn of CalPoly has conducted a significant amount of restoration research. In speaking with Dr. Quinn, he indicated that the best long-term prospects come from planting seeds. Obviously, that is not an alternative in this case. Therefore, he agreed with Chair Ruzicka about substituting number for size because the objective is to create biomass to contribute to replacement on-site. Accordingly, more of the smaller trees are required to equal the biomass of a large tree. He suggested that staff contact Dr. Quinn about providing decision-making guidelines for tree replacement. C/Nelson moved, VC/Tye seconded, to approve Development Review No. 2002-09 and Tree Permit No. 2002-07, Findings of Fact, and conditions of approval as listed NOVEMBER 12, 2002 Page 4 PLANNING COMMISSION within the resolution with the additional condition that the PIanning Commission be allowed to review and approve the final landscape plan for this project. Motion carried by the following Roll Call vote: AYES: COMNIISSI0NERS: NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: Nelson, V/C Tye, Nolan, Tanaka, Chair Ruzicka None None 7.2 Development Review No. 2002-28 Pursuant to Code Section 22.48.020.A. this is a request to construct a first and second story addition of approximately 914 square feet to an existing single family residence of approximately 1,722 square feet. PROJECT ADDRESS: 1808 S. Fern Hollow Drive (Lot 200, Tract No. 28579) Diamond Bar, CA 91765 PROPERTY OWNER/ Juan A. and Maria S. Vidal APPLICANT: 1808 South Fern Hollow Drive Diamond Bar, CA 91765 AssocP/Lungu presented staff's report. Staff recommends Planning Commission approve Development Review No. 2002-28, the Findings of Fact, and conditions of approval as listed within the resolution. Maria Vidal, owner/applicant, said she read staff's report and concurs with the conditions of approval as listed. Chair Ruzicka reopened the public hearing. There being no one present who wished to speak on this matter, Chair/Ruzicka closed the public hearing. C/Nolan moved, C/Tanaka seconded, to approve Development Review No. 2002-28, the Findings of Fact, and conditions of approval as listed within the resolution. AYES: COMMISSIONERS NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: Nolan, Tanaka, Nelson, VC/Tye, Chair/Ruzicka None None NOVEMBER 12, 2002 Page 5 PLANNING COMMISSION 7.3 Tree Permit No. 2000-01(1} Pursuant to Code Sections 22.66.060 and 22.38 this applicant is a request to change an approved project by permitting the removal and replacement of preserved and protected Walnut Trees. PROJECT ADDRESS: 2515 Crowfoot Drive (Lot 62, Tract No. 30577) Diamond Bar, CA 91765 PROPERTY OWNER/ Mark and Tara Kuo APPLICANT: P.O. Box 5406 Diamond Bar, CA 91765 DSA/Smith presented staff's report. Staff recommends Planning Commission approve Tree Permit No. 2000-01(1), the Findings of Fact, and conditions of approval as listed within the resolution. In response to C/Nelson, DSA/Smith indicated that staff has asked for Sycamore, Arroyo Willow or Oak to be proffered as replacement trees. DSA/Smith responded to C/Nolan that according to the Arborist's report the tree loss did not occur as a result of grading, it was merely lack of water due to drought conditions. VC/Tye asked if the construction debris piled around the tree could have had something to do with its demise to which DSA/Smith said it likely would have contributed. Mark Kuo, property owner and applicant, said he had no objections to staff's conditions. C/Nelson asked Mr. Kuo if there were provisions made during construction to have the tree fenced or flagged to which Mr. Kuo responded there was a fence around the tree during a portion of the construction. There was no construction debris thrown under the tree. Chair/Ruzicka opened the public hearing. There being no one who wished to speak on this item, Chair/Ruzicka closed the public hearing. VC/Tye moved, C/Nelson seconded, to approve Tree Permit No. 2000-01(1), Findings of Fact, and conditions of approval as listed within the resolution. Motion carried by the following Roll Call vote: NOVEMBER 12, 2002 Page 6 PLANNING COMMISSION AYES: COMMISSIONERS: VC/Tye, Nelson, Nolan, Tanaka, Chair/Ruzicka NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None 7.4 Development Review No. 2002-26 and Minor Conditional Use Permit No. 2002-11 Pursuant to Code Sections22.48.020.A., 22.20 and 22.52, this application is a request to demolish an existing two-story single family residence of approximately 4,000 square feet and construct a two-story single family residence with a basement, five -car garage, balconies, and patio for a total of approximately 14,800 square feet. Additionally, the request includes a swimming pool/spa, gazebo with barbecue, tennis court with fencing and lighting and retaining walls with a maximum exposed height of six feet within the front, side and rear yards. Development Review is an architectural/site design review. The Minor Conditional Use Permit is for tennis court fencing taller than six feet. The Minor Variance is for a 20 percent reduction in rear yard setback for the tennis court. PROJECT ADDRESS: 23980 Falcons View Drive (Lot 20 of Tract No. 30577) Diamond Bar, CA 91765 PROPERTY OWNER: Dr. and Mrs. Chuahan 23980 Falcons View Drive Diamond Bar, CA 91765 APPLICANT: Jerry Yeh Horizon Pacific 2707 Diamond Bar Boulevard, #202 Diamond Bar, CA 91765 AssocP/Lungu presented staff's report. Staff recommends Planning Commission approve Development Review No. 2002-26, and Minor Conditional Use Permit No. 2002-11, the Findings of Fact, and conditions of approval as listed within the resolution. Jerry Yeh, applicant, stated he reviewed staff's report and concurs with the conditions of approval. He asked that the Commission approve the tennis court setback as proposed. Mr. Yeh responded to Chair/Ruzicka that the applicant wants to acquire a limousine. The applicant will not be conducting business at the site. NOVEMBER 12, 2002 Page 7 PLANNING COMMISSION Chair/Ruzicka opened the public hearing. There being no one present who wished to speak on this item, Chair/Ruzicka closed the public hearing. C/Nolan moved, VC/Tye seconded, to approve Development Review No. 2002--26, and Minor Conditional Use Permit No. 2002-11, the Findings of Fact, and conditions as listed in the resolution. AYES: COMMISSIONERS: NOES: CONMSSIONERS: ABSENT: COMNIISSIONER& Nolan, VC/Tye, Nelson, Tanaka, Chair/Ruzicka None None 7.5 Conditional Use Permit No. 2002-13, Variance No. 2002-05 and Administrative Development Review No. 2002-21 Pursuant to Code Sections 22.58.020, 22.54.020, and 22.48.020 is a request to add a portable classroom at the rear of the shopping center proposed be used for the Montessori Academy's computer lab for an unlimited period of time. The Variance is a required for a retaining wall of varying height of up to 13 feet. PROJECT ADDRESS: Diamond Bar Village Shopping Center 367 Diamond Bar Boulevard Diamond Bar, CA 91765 PROPERTY OWNER: The Abbey Company 12383 Lewis Street, #200 Garden Grove, CA 92840 APPLICANT: Diamond Bar Montessori Academy 23555 Palomino Road Diamond Bar, CA 91765 DSA/Stnith presented staff's report. Staff recommends that the Planning Commission approve Conditional Use Permit No. 2002-13, Variance No. 2002-05 and Administrative Development Review No. 2002-21, Findings of Fact, and conditions of approval as listed within the resolution. Chair/Ruzicka was concerned about including an "unlimited" period of time. Tige Licato, Co-owner, Montessori Academy, said he read staff's report and concurs with the conditions of approval. School officials considered the proposed location to NOVEMBER I2, 2002 Page 8 PLANNING COMMISSION be the best for the students and least intrusive for the neighboring residents. In addition, existing precious playground area would be preserved. Mr. Licato responded to C/Nelson that a chain link fence is located about 100 yards above the school. When the school first opened they were concerned about vehicles coming off of the freeway down into the school area. Since the school opened, there had been no such incident. Such an occurrence would equally affect the current school, playground and mobile unit. C/Nelson felt that some type of barrier should be installed between the freeway and the site. Mr. Licato said that he would absolutely explore the possibility of installing a barrier to protect the safety of the children even though it would be a financial burden to the school. DCM/DeStefano was uncertain if staff took that safety issue into consideration. From a staff perspective, what would an appropriate design be to attempt to protect structures from vehicles leaving the freeway. Perhaps the applicant could work with CalTrans engineers to determine an appropriate design. Mr. Licato pointed out that the property is adjacent to a freeway on-ramp and not adjacent to the main thoroughfare. It is a fairly long distance from the freeway to the school. DCM/DeStefano responded to VC/Tye that the current property owner also owns the portion upon which the trailer is proposed to reside. The CalTrans right-of-way begins at about the on-ramp. CalTrans would not necessarily be involved in the actual design but could be involved as a consultant. VC/Tye asked Mr. Licato how many computer stations the mobile is proposed to house. Mr. Licato responded that the school's objective is to house as many computer workstations as possible, up to 15 or 16, depending on the fire department's approval. The ingress/egress area is completely secure within the gated facility. The unit was designed to provide a direct benefit to. the current student body. Enrollment will not be increased. C/Nolan observed that the on-ramp veers away from the school property toward the freeway. It seemed to him that it would be difficult for a vehicle to reach the school property from the throughway. NOVEMBER 12, 2002 Page 9 PLANNING COMMISSION Chair/Ruzicka asked that the record reflect the Commission's primary concern for the safety of the children and the fact that it noted the remote possibility that an automobile or flying object could move from the freeway to the school building and cause injury. Chair/Ruzicka opened the public hearing. Christy Licato spoke in support of the Diamond Bar Montesorri Academy's proposed project and respectfully requested Commission approval. The proposal addresses the best interest of the students and the community. Manny Gonzales, 4031 Zion Court, Chino, has two children that currently attend Montessori Academy. He supported the project. He felt the computer lab would benefit his children and would be a positive addition to the school. Michele Cambrono, 620 Skycourt, spoke in support of the proposed project. As a faculty member of the Coast Community College District, she was definitely aware of the importance of computer technology as a part of the curriculum. Chair/Ruzicka closed the public hearing. VC/Tye commended Mr. Licato on his successful business venture evidenced by his wish to expand. He recalled that his most important concern in kindergarten was a blanket and cookies. Now kids are concerned with greater issues such as whether to bring a floppy disk or compact disk. VC/Tye moved, C/Tanaka seconded, to approve Conditional Use Permit No. 2002-13, Variance No. 2002-05 and Administrative Development Review No. 2002-21, Findings of Fact, and conditions of approval as listed within the resolution. Motion approved by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: VC/Tyc, Tanaka, Nelson, Nolan, Chair/Ruzicka None None Chair/Ruzicka reiterated his concern for approving an "unlimited" time for use of the building. 7.6 Conditional Use Permit No. 2002-12 Pursuant to Code Section 22.58, this proposed project is a request to install an exercise facility for women identified as "Curves" in an existing shopping center. NOVEMBER 12, 2002 Page 10 PLANNING COMMISSION PROJECT ADDRESS: Diamond Bar Village Shopping Center 367 Diamond Bar Boulevard Diamond Bar, CA 91765 PROPERTY OWNER: APPLICANT: DBV Star, LLC 11747 Valley El Monte, CA 91732 Geraldine Conley 15189 Palisade Street Chino Hill, CA 91709 AssocP/Lungu presented staff's report. Staff recommends approval of Conditional Use Permit No. 2002-12, the Findings of Fact, and conditions of approval as listed within the resolution. Gerry Conley said she read staff's report and concurred with the conditions of approval as stated. Chair/Ruzicka opened the public hearing. There being no one who wished to speak on this item, Chair/Ruzicka closed the public hearing. AssocP/Lungu responded to VC/Tye that this is a simple and quick low -impact exercise program that does not require shower facilities. C/Nelson moved, VC/Tye seconded, to approve Conditional Use Permit No. 2002-12, the Findings of Fact, and conditions of approval as listed within the resolution. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS NOES: COMMISSIONERS: ABSENT: COMNIISSIONERS: Nelson, VC/Tye, Nolan, Tanaka, Chair/Ruzicka None None 8. PLANNING COMNIISSION COMMENTS: VC/Tye praised the City Council for their recognition of Veterans. Even though he never served in the armed forces, he considered it a privilege to stand for a photograph with his fellow Commissioners Nolan and Tanaka and Chair/Ruzicka who did serve in the military. NOVEMBER 12, 2002 Page 11 PLANNING COMMISSION 9. INFORMATIONAL ITEMS: DCM/DeStefano reported that earlier this evening during the Administrative Review process, he approved two homes for construction. On November 21 there will be a meeting with the developer and residents living adjacent to the Walnut Valley Trailer Park property for the purpose of discussing the proposed Extended Stay America project in greater detail. Chair/Ruzicka felt he might not be able to attend the meeting because of prior commitments. DCM/DeStefano said it would not be necessary for the Commissioners to attend the meeting and that staff would provide a detailed report to the Commissioners at the December 10 meeting. 10. SCHEDULE OF FUTURE EVENTS: As presented in the agenda. ADJOURNMENT: There being no further business to come before the Planning Commission, Chair/Ruzicka adjourned the meeting at 8:45 p.m. Respectfully Submitted, ISI James DeStefano Deputy City Manager Attest: ISI Chairman Joe Ruzicka '3 Agenda # 6633 Meeting Date: December 17,2002 CITY COUNCIL TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manager TITLE: Approval of Voucher Registers dated November 27, 2002, December 5, 2002 and December 12, 2002, totaling $884,586.03. RECOMMENDATION: Approve Voucher Registers. FINANCIAL. IMPACT: Expenditure of - $884,586.03 of budgeted funds. BACKGROUND: At the September 17, 2002 City Council meeting, the City established a policy of issuing accounts payable checks on a weekly basis with City Council ratification and approval at its next regularly scheduled City Council meeting. DISCUSSION: The list of accounts payable bills, in the form of three voucher registers, were reviewed and recommended for payment by the Finance Subcommittee. The Finance Subcommittee has reviewed the Voucher Registers dated November 27, 2002 for $363,719.54, December 5,2002 for $363,719.54, and December 12, 2002 for $233,166.18. The voucher registers are now being presented to the City Council for ratification and approval. PREPARED BY: Linda G. Magnuson Finance Director REVIEWED BY: Departm'dnt Head Fd"D Deputy City anager Attachments: Voucher Registers —1112712002, 12105102, and 12/12/02 CITY OF DIAMOND BAR INTEROFFICE MEMORANDUM TO: Mayor Pro Tem O'Connor and Councilmember Huff FROM: Linda G. Magnuson, Finance Director SUBJECT: Voucher Register, November 27, 2002 DATE: November 27, 2002 Attached is the Voucher Register dated November 27, 2002. As requested, the Finance Department is submitting the voucher register for the Finance Committee's review and approval prior to the creation of the warrants. The Voucher Register will subsequently be entered on the consent calendar for the City Council meeting on December 17, 2002. The checks will be produced after the scheduled meeting time and any recommended changes are made. Please review and sign the attached. ` CITY OF� VOUCHER REBIEST=R , The attached listing of vouc�ers dated November Z7, �On2have been reviewed, approved, and recommEander4 for p8,y7;ant. Paymen-ts are �ereby el1�wf2d i-ron; the foll2wing gun -is in these amounts FU�D DESC7IPTION � PREPAII; VOUCH�RS 0 C'l GENIEPAL FUNO 83,455.90 90,767.62 174,223~�2 ' 112 PROP A - TRANSIT FUND ,025.00 115 INTO "w g, M8T FUND .00 237.9S 126 C17,IlENS QPT-P�8LIC SFTY .00 1,528.21 1,528~21 25C) CAPITAL IMPRDV/PROJ FUND 86,704"8 8 186,704.88 . RUN DATE, 11/26/2002 16:47:00 FUND/SECT-ACCT-PROJECT-ACCT AARP 0015350 -45300 -- AAE INC 0014090-44000-- ALPERTIS PRINTING INC 0014030 -42110 -- ANIMAL PEST MANAGEMENT 0014431-45403-- APSI INC 2505215-46420-13899-46420 GLORIA HECERRA 001-23042-- CAL$D 0015240-42340-- SHIH WEI CHAN 001 -34720 -- CHARLES ABBOTT ASSOCIATES INC 2505510-46411-16001-46411 CITY OF DIAMOND BAR VOUCHER REGISTER DUE THRU: 11/27/2002 PO # INVOICE DESCRIPTION PAGE: 1 PREPAID AMOUNT DATE CHECK - MATURE DRIVING CLASS 110.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 110.00 TOTAL DUE VENDOR ,110.00 2237008 GRANT WRITING SVCS -OCT 02 548.25 TOTAL PREPAIDS .00 TOTAL VOUCHERS 545.25 TOTAL DUE VENDOR 548.25 25132 PRINT SVCS -BUS CARDS 59.13 TOTAL PREPAIDS .00 TOTAL VOUCHERS 59.13 TOTAL DUE VENDOR 59,13 168427 -IN ANIMAL CONTRL-OCT 02 2,500.00 - TOTAL PREPAIDS .00 TOTAL VOUCHERS 2,500.00 TOTAL DUE VENDOR 2,500.00 11731 200210029C5C CONSTRCTN SVCS -COM SR CTR 19,468.38 TOTAL PREPAIDS .00 TOTAL VOUCHERS 19,488.38 TOTAL DUE VENDOR 19,488.38 52859 PARK PEP REFUND -PETERSON 50.00 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 50.00 TOTAL DUE VENDOR 50.00 11/25/02 CALED WORKSHOP-DESTEFANO 150.00 TOTAL PREPAIDS .00 TCTAL VOUCHERS 150.00 TOTAL DUE VENDOR 150.00 REFUND -WINTER SNOW FEST 80.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS - 80.00 TOTAL DUE VENDOR - 80.00 10775 9984 PROF.SVCS -PROSPECTORS RD 3,537,50 TOTAL PREPAIDS, .00 TOTAL VOUCHERS 3,537.50 TOTAL DUE VENDOR 3,537.50 - CITY OF DIAMOND RAR RUN DATE: 11/26/2002 16:29:30 VOUCHER REGISTER PAGE: 2 DUE THRU: 11/27/2002 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK CITY OF DOWNEY 0015350-42325-- - MTG-MURPHEY,WEST 20.00 TOTAL PREPAIDS - .00 TOTAL VOUCHERS 20.00 TOTAL DUE VENDOR 20.00 CPRS DISTRICT XIII 0015350-42325-- LUNCHEON-COMM SVCS STAFF 135.00 TOTAL, PREPAIDS .00 TOTAL VOUCHERS 135.00 - TOTAL DUE VENDOR 135.00 CUMMINS-ALLISON CORPORATION 0014090-42200-- 95961 ANNL MAINT-CK PERFORATOR 356.46 TOTAL PREPAIDS .00 TOTAL VOUCHERS 356,46 - TOTAL DUE VENDOR 356.46 BRENDA DALEY 001-34780-- 50597 RECREATION REFUND 36.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 36.00 TOTAL DUE VENDOR 36.00 LOCI DASILVA 001-23002-- 52857 PARK DEP REFUND-REAGAN 50.00 TOTAL PREPAIDS - .00 TOTAL VOUCHERS 50.00 TOTAL DUE VENDOR 50.00 DAY & NITE COPY CENTER 0015510-42110-- 165796 PRINT SVCS-P/WORKS 59.28 TOTAL PREPAIDS .00 TOTAL VOUCHERS - 59.28 TOTAL DUE VENDOR 59.28 DBV STAR LLC 1264411-42210-- 12.259 DEC 02 COMMON AREA MAINT-DEC 02 303.21 1264411-42140-- 12259 DEC 02 LEASE-SHERIFF SIC DEC 02 1,225.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1,528.21 TOTAL DUE VENDOR 1,528.21 DELL MARKETING LP 0014070-42205-- 12579 133279597 ANNL EQ MAINT-SERVERS 2,275.86 TOTAL PREPAIDS .00 _ TOTAL VOVCUERS 2,275.80 TOTAL DUE VENDOR 2,275.80 CAROL DENNIS 0014030-44000-- 12383 WCCA110602 PROF.SVC8-WCCA MTG 11/06 200.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 200.00 TOTAL DUE VENDOR 2ao_00 CITY OF DIAMOND BAR RUN DATE: 11/26/2002 16:29:30 VOUCHER REGISTER PAGE: 3 DUE THRU: 11/27/2002 PREPAID FUND/SECT-ACCT-PROSECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK DEWAN LUNDIN & ASSOCIATES - 2505215-48420-17202-46420 D8030AI DESIGN SVCS-CDBG ,SIDEWALK 3, Op0.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS, 31000.00 - TOTAL DUE VENDOR 3,000-00 DIAMOND BAR INTERNATIONAL DELI 0014090-42325-- 12175 584 MTG SUPPLIES -COUNCIL MTG 18-5.0c TOTAL PREPAIDS .00 TOTAL VOUCHERS 185.00 TdTAL DUE VENDOR 185.00 DIEHL EVANS & COMPANY LLP 0014050-42340-- TAX SEMINAR-FUA,TORRFS 350.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 350.00 TOTAL DUE VENDOR 350.00 DUBBERLY GARCIA ASSOCIATES INC 0014090-44000-- 12680 113 CNSLTNG SVC -LIBRARY ASSMT 2,059.69 0014090-44000-- 12660 112 CNSLTNG SVC -LIBRARY ASSMT 7,350.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 9,409.69 TOTAL DUE VENDOR - 9,409.69 AL PLORES 0015230-42340-- REIMS-SCACEO CONE 485.69 TOTAL PREPAIDS �- .00 TOTAL VOUCHERS 485.69 TOTAL DUE VENDOR 485.69 GONZALEZ/GCODALE ARCHITECTS 2505215-46420-13899-46420 A10666 11812 AIZCHTCTRL SVC-C/SVCS CNTR 22,895.00 . TOTAL PREPAIDS - .00 TOTAL VOUCHERS 22,895.00 - TOTAL DUE VENDOR 22,895.00 HALL & FOREMAN,INC 0015551-45223-- 12605. 1210030 PROF.SVCS-PLAN CHECK 423.08 0015551-45223-- 12599 1210032 PROF.SVCS-PLAN CHECK 63.75 0015551-45223-- 12598 1210031 PROF.SVCS-PLAN CHECK 63.75 TOTAL PREPAIDS .00 TOTAL VOUCHERS - 550.58 TOTAL DUE VENDOR 550.58 HITT MARKING DEVICES,INC 0014090-41200-- - 193550 SUPPLIES -PUBLIC INFO - 79.90 TOTAL PREPAIDS .00 TOTAL VOUCHERS 79.90 TOTAL DUE VENDOR 79.90 CITY OF DIAMOND BAR RUN DATE: 11/26/2002 16:29:30 VOUCHER REGISTER PAGE: 4 DUE THRU: 11/27/2002 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK INLAND EMPIRE STAGES - - 0015350-45310-- 12684 EXCUR SION-TEMECULA 1,053.00 1125360-45310-- 12684 - EXCURSION -TRANSPORTATION 525.00 0015350-45310-- 12678 6089 •EXCURSION -LAKE ARROWHEAD - 1,121.00 1125360-45310-- 12578 6089_ EXCURSION -TRANSPORTATION 500.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 3,199.00 TOTAL DISE VENDOR 3,199.00 INLAND VALLEY HUMANE SOCIETY 0014431-45403-- 12360 42500-2002 ANIMAL CONTROL -DEC 02 5,437.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 5,437.00 - - TOTAL DUE VENDOR 5,437.00 JOE A GON8ALVES F, SON INC 0014030-44000--. 12260 DEC 02 LEGISLATIVE SVCS -DEC 02 3,000.00 TOTAL PREPAIDS - - .00 TOTAL VOUCHERS 3,000.00 TOTAL DUE VENDOR - 3,000,00 JUST ERGONOMICS INC - 0014090-46200-- - 9365 OFFICE EQ -COM SVCS 243.40 TOTAL PREPAIDS - .00 TOTAL VOUCHERS 243.40 TOTAL DUE VENDOR 243.40 KENS HARDWARE - 0014090-41200-- OCT 02 SUPPLIES -GENERAL 39.33 0015350-41200-- - OCT 02 SUPPLIES-HAT.LOWEEN HAUNT 209.64 0015340-42210-- OCT 02 SUPPLIES -PARKS 312.95 TOTAL PREPAIDS .00 TOTAL VOUCHERS 561.92 TOTAL DUE VENDOR - 561.92 KLEINFELDER 001-23012--. 56752 PROF.SVCS-EN 02-341 1,260.00 001-23012-- -56752 PROF.SVCS-EN 02-342 1,800.00 001-23012-- 61230 PROF.SVCS-GEOTECH REVIEW 375.00 TOTAL PREPAIDS - ..00 TOTAL VOUCHERS 3,435.00 TOTAL DUE VENDOR 3,435.00 KOURY ENGINEERING 2505215-46420-13899-46420 12681 - 0904834-19 INSPECTION SVCS-C/SRCTR 762.00 TOTAL PREPAIDS - .00 - TOTAL VOUCHERS. - 762,00 TOTAL DUE VENDOR 762.00 CITY OF DIAMOND BAR RUN DATE; 11/26/2002 16:29:30 VOUCHER REGISTER PAGE: 5 DUE THRU: 11/27/2002 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE - DESCRIPTION AMOUNT DATE CHECK LDM ASSOCIATES INC - - - 001-23010--. _ 486 PROF.9VCS-PPL 2002-17 4,284.44 001-23010-- 486 PROF.SVC8-FPL 2002-41 576.40 001-23010-- 486 PROF.SVCS-FPL 2002-32 720.87 001-23010-- 486 PROF.SVCS-FPL 2002-42 573.95 001-2307.0-- 486 - PROF.SVCS-FPL 2002-15 - - - 652.50 TOTAL PREPAIDS .00 TOTAL VOUCHERS 6,808.16 TOTAL DUE VENDOR - 6,808.16 LEWIS ENGRAVING INC 1155516-41200-- - -. 010273 SUPPLIES-RECYCLER AWARDS 237.93 - TOTAL PREPAIDS .00 TOTAL VOUCHERS 237.93 TOTAL DUE VENDOR - 237.93 LIEBERT CASSIDY WHITMORE - 0014060-44021-- 12261 25960 SPCL LEGAL SVCS-OCT 02 238.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 238.00 TOTAL DUE VENDOR 238.00 DAVID G LIU 0015510-42325-- REIMB-COG MTG 20.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 20.00 TOTAL DUE VENDOR 20.00 LOS ANGELES COUNTY DIST. ATTORNEY 001-21114-- PP 23-24 SLRY ATTCHMT-BD0001469 151.60 001-21114-- PP 23-24 SLRY ATTCEMT-BY0426064 184.09 TOTAL PREPAIDS .00 TOTAL VOUCHERS -- 335.69 TOTAL DUE VENDOR 335.69 LOS ANGELES COUNTY SHERIFF'S DEPT 0014411-45402-- 51855 HELICOPTER SVCS-SEPT 02 302.47 0014411-45402-- 51578 HELICOPTER SVCS-NL 02 282.30 TOTAL PREPAIDS .00 TOTAL VOUCHERS 584,77 TOTAL DUE VENDOR 584.77 MANAGED HEALTH NETWORK 001-21115-- DEC 02 DEC 02-EAP PREMIUMS 85.10 TOTAL PREPAIDS - .00 TOTAL VOUCHERS 85.10 TOTAL DUE VENDOR .. 85.10 MINNIS ME.7IA 001-34720-- R1,'FUND-WINTER SNOW FEST 40.00 " TOTAL PREPAIDS .00 TOTAL VOUCHERS 40.00 TOTAL DUE VENDOR 40.00 1 J. . x CITY OF DIAMOND BAR RUN DATE: 11/26/2002 1.6:29:30 VOUCHER REGISTER PAGE: 6 DUE THRU: 11/27/2002 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK IRIS PAMINIUAN 001-23002-- 52635 PARK DEP REFUND -HERITAGE 200.00 TOTAL PREPAIDS .00 - TOTAL VOUCHERS 200.00 TOTAL DUE VENDOR 200.00 PAYROLL TRANSFER 001-10200-- PP 24/02 PAYROLL TRANSFER -PP 24 83,100.00 11/27/2002 PP 24/02 TOTAL PREPAIDS - 83,100-00 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 83,100. 00 TOM PEPPER 0014415-41200-- 2748 REIMB-V/PATROL SUPPLIES 68.49 TOTAL PREPAIDS .00 TOTAL VOUCHERS 68.49 TOTAL DUE VENDOR 68.49 PERS 14HALTH 001-21105-- PP 23-24 DEC 02 -HEALTH INS PREMS 13,968.80 0014060-40093-- PP 23-24 ADMIN CHARGES 27.94 TOTAL PREPAIDS .00 TOTAL VOUCHERS 13,996.74 TOTAL DUE VENDOR 13,996.74 PRINT WEAR 0014415-41200-- 2787/2749 SUPPLIES-V/PATROL 205.24 TOTAL PREPAIDS .00 _ TOTAL VOUCHERS 205.24 TOTAL DUE VENDOR 205.24 PRIZM IMAGING INC 0014095-42110-- PRINT SVCS-TRAMMELL BRCHR 697.00 TOTAL PREPAIDS .00 TOTAL, VOUCHERS 697.00 TOTAL DUE VENDOR 697.00 R F DICKSON COMPANY 0015554-45501-- 12113 1142866 ST WEEPING-OCT-NOV-02 7,500.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 7,500.00 TOTAL DUE VENDOR - 7,500.00 JIMMY RAMIREZ 0015350-45300-- 12534 CONTRACT CLASS -FALL 7.80 TOTAL PREPAIDS .00 TOTAL VOUCHERS 7.80 TOTAL DUE VENDOR 7.80 PETER ROGERS 0015350-42112-- 2707 PHOTOGRAPHY SVCS-H/HOUSE 174.56 TOTAL PREPAID$ .00 TOTAL VOUCHERS 174.56 TOTAL DUE VENDOR 174.56 CITY OF DIAMOND BAR RUN RATE: 11/26/2002 16=29:30 VOUCHER REGISTER PAGE= 7 DUE THRU: 11/27/2002 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK SAN GABRIEL VALLEY TRIBUNR 0014040-42115-- 12281 G2651 AD -PUBLIC NOTICES 84.84 TOTAL PREPAID$ .00 TOTAL VOUCHERS 84.84 TOTAL DUE VENDOR $4.84 SHERIFF'S DEPARTMENT 001-21114-- PP 23-24 SLRY ATTCHMT-CS9779382 494.33 TOTAL PREPAIDS .00 TOTAL VOUCHERS 494.33 TOTAL DUE VENDOR 494.33 SHERIFF'S RELIEF ASSOCIATION 0014411-42325-- LUNCHEON -PUBLIC SAFETY 239.90 11/27/2002 55204 0014415-42325-- APPRCTN DINNER-V/PATROL 116.00 11/27/2002 55204 TOTAL PREPAIDS 355.90 TOTAL VOUCHERS - .00 TOTAL DUE VENDOR 355.90 WARREN SIFCKH 2505510-46412-R1200-46412 5019 TRFFC ENG SVCS-PFNDR/BCYN 675.00 2505510-46412-R1300-46412 5019 TRFFC ENG SVCS-B/C/LYCMNG 675.00 2505510-46412-R1400-46412 5019 TRFFC ENG SVCS-PFNDR/E/SP 675.00 2505510-46412-R1500-46412 5019 TRFFC ENG SVCS-G/S/BALLNA 675.00 2505510-46412-14399-46412 12662 5018 TRFFC SIGNAL-D/B@S/HAWK 611.00 2505510-46412-16801-46412 12662 5018 TRFFC SIGNAL -D/8/57 RAMP 611.00 2505510-46412-16701-46412 12662 5018 TRFFC SIGNAL-G/SPGOS/GLEN 611.00 2505510-46412-16601-46412 12662 5018 TRFFC SIGNAL-D/BmCLR CRK 611.00 0015554-44520-- 12324 5017 TRFFC ENG SVCS -OCT 02 784.50 TOTAL PREPAIDS .00 TOTAL VOUCHERS 5,928.50 _ TOTAL DUE VENDOR 5,928.50 SO COAST AIR QUALITY MANAGEMENT DIS 0014090-42140-- 12262 DEC 02 RENT -CITY HALL DEC 02 19,993.05 TOTAL PREPAIDS .00 TOTAL VOUCHERS 19,993.05 TOTAL DUE VENDOR 19,993.05 SOUTHERN CALIFORNIA EDISON 0015510-42126-- - ELECT SVCS -TRAFFIC CONTRL 51.44 0015510-42126-- ELECT SVCS -TRAFFIC CONTRL 118.27 0014090-42126-- ELECT SVCS -SVC CENTER 160.77 TOTAL PREPAIDS .00 TOTAL VOUCHERS 330.48 TOTAL DUE VENDOR - 330.48 STANDARD INSURANCE OF OREGON 061-21112-- PP 23-24 DEC 02-STIP/LTD 1,037.03 001-21106-- PP 23-24 DEC 02-SUPP LIFE INS PREM 148.60 001-21106--- PP 23-24 DEC 02 -LIFE INS PREM 580.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1,765.63 TOTAL DUE VENDOR 1,765.63 i M CITY OF DIAMOND BAR RUN DATE: 11/26/2002 16:29:30 VOUCHER REGISTER PAGE: B DUE, THRU: 11/27/2002 PREPAID FUND/SECT-ACCP-PROJECT-ACCT PO 4 INVOICE DESCRIPTION AMOUNT DATE CHECK 'STATE OF CALIFORNIA 001-21114-- PP 23-24 SLRY ATTCHMT-611563823 84.70 TOTAL PREPAIDS .00 TOTAL VOUCHERS- 84,70 TOTAL DUE VENDOR 84.70 SUBWAY 0014090-42325-- 12210 38141/38356 MTG SUPPLIES -GENERAL 32.52 TOTAL, PREPAIDS ,00 TOTAL VOUCHERS 32.52 TOTAL DUE VENDOR 32.52 TENNIS ANYONE 0015350-45300--- A12223 CONTRACT CLASS -FALL 3.10 0015350-45300-- 12670 CONTRACT CLASS -FALL 69.00 TOTAL PREPAIDS _00 TOTAL VOUCHERS 72,10 TOTAL DUE VENDOR 72.10 CAROL THORNTON 001-34730-- 50680 RECREATION REFUND 49.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 49.00 TOTAL DUE VENDOR 49.00 VAN WINKLE AND AFFILIATES 0015210-44000-- - 12297 DEC 02 VIDEO DOC SVCS -DEC 02 1,500.00 TOTAL PREPAIDS .00 - TOTAL VOUCHERS 1,500.00 TOTAL DUE VENDOR 1,800.00 VERIZON CALIFORNIA 0015340-42125-- 9093960194 PH.SVCS-SYC CYN PK 41.75 0014090-42125-- BR81465 -EQ MAINT-PHONE REPAIR 135.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 176.75 TOTAL DUE VENDOR 176.75 VISION SERVICE PLAN - 001-21107-- PP 23-24 DEC 02 -VISION PREMIUMS 1,159.45 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1,159.45 TOTAL DUE VENDOR 1,159.45 WALNUT VALLEY WATER DISTRICT 2505215-46420-13899-46420 A12663 WATER SYS-C/SR CTR 131,876.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 131,878.00 TOTAL DUE VENDOR 131,878.00 RUN DATE: 11/26/2002 15:29:30 FUND/SECT-ACCT-PROJECT-ACCT XEROX CORPORATION 0014090 -42200 -- 0014090 -42200 -- CITY OF DIAMOND BAR VOUCHER REGISTER DUE THRU: 11/27/2002 PO # INVOICE DESCRIPTION 12642 92290392 £Q MAINT-OCT 02 12642 92290383 EQ MAINT-OCT 02 TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR REPORT TOTAL PREPAIDS REPORT TOTAL VOUCHERS REPORT TOTAL ;: PAGE: 9 PREPAID AMOLTN'7 DATE CI'MCK 368.31. 368.31 .00 736.62 736.62 83,455.90 280,263.64 363,719.54 CITY OF DIAMOND BAR INTEROFFICE MEMORANDUM TO: Mayor Pro Tem Huff and Councilmember O'Connor FROM: Linda G. Magnuson, Finance Director SUBJECT: Voucher Register, December 5, 2002 DATE: December 5, 2002 Attached is the Voucher Register dated December 5, 2002. As requested, the Finance Department is submitting the voucher register for the Finance Committee's review and approval prior to the creation of the warrants. The Voucher Register will subsequently be entered on the consent calendar for the City Council meeting on December 17, 2002. The checks will be produced after the scheduled meeting time and any recommended changes are made. Please review and sign the attached. . CrTY OF DIAMOND. 8AR VOUCHER REGISI'ER APPROVAL The attached listing of vouchers dated December 5, 2002 have been reviewed, approved, and recommended for payment. Payments are hereby allowed from the following funds in these amounts FUND DESCRIPTION PREPA%D VOUC>iERS TOTAL 001 GENERAL FUND 91,O00.00 62,365.30 153,365.3O I15 INTEGRATED WASTE NOT FUND .00 132.l5 132.15 118 AIR QLTY IMPR FD (AB2766) .00 191.46 191.46 125 COM DEV BLK GRANT FUND .00 131.46 131.46 250 CAPITAL IMPROV/PROJ FUND .00 133,879,94 133,879.94 T FOR, ALL 1"UND'S AFPY-*ZUVED BY: 91,000.00 196,760"31 227,700.31 Robert S. K,14 Mayor Pro Tem ri City N.anoger Councilmember x CITY OF DIAMOND BAR RUN DATE: 12/05/2002 13:46:08 VOUCHER REGISTER PAGE: I DUS THRU: 12/05/2002 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK AC LAZZARETTO & ASSOCIATES 0015210-44250-- 11418 11273 PROF SVCS -BLIGHT STUDY 75.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 75.00 - TOTAL DUE VENDOR 75.00 AEP 0015210-42315-- JAN 20 MEMBERSHIP DUES-DESTEFANO 100.00 TOTAL PREPAIDS .00 TOTAL VOUCHER6 100.00 TOTAL DUE VENDOR 100.00 AGRICULTURAL COMM. WGHTS & MEASURES 0014431-45406-- 12512 6901 TRAPPING SVCS -OCT 02 332.27 TOTAL PREPAIDS .00 TOTAL VOUCHERS 332.27 TOTAL DUE VENDOR 332.27 AMERICANA ART CHINA CO 0014090-41400-- 12174 31820 ENGRAVE SVC-MUGS/CTY LOGO 29.79 TOTAL PREPAIDS .00 TOTAL VOUCHERS 29.79 TOTAL DUE VENDOR 29.79 CHRISTINE ANN ANGELI 0015350-45300-- 12232 CONTRACT CLASS -FALL 21.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 21.00 TOTAL DUE VENDOR 21.00 ARCADIA MUSIC CLUB 0014415-42325-- ENTRTNMNT-V/PATROL CELER 300.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 300.00 TOTAL DUE VENDOR 300.00 AWARDS BY CATHEY 0014090-41200-- 237673 SUPPLIES -GENERAL 30.00 TOTAL PREPAID$ .00 TOTAL VOUCHERS 30.00 TOTAL DUE VENDOR 30.00 ENI BUILDING NEWS 0015510-42320-- 33372 PUBLICATION-P/WORKS 43.50 TOTAL PREPAIDS .00 TOTAL VOUCHERS 43.50 TOTAL DUE VENDOR 43.50 CITY OF DIAMOND BAR RUN DATE: 12/05/2002 13:46:08 VOUCHER REGISTER PAGE: 2 DUE THRU: 12/05/2002 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK BOISE CASCADE OFPICE PRODUCTS OD15210-41200-- P/0 12318 SUPPLIES -BLDG & SPTY 25.42 0015350-41200-- P/O 12318 SUPPLIES -RECREATION 52.88 0014440-41200-- P/O 12318 SUPPLIES-EMER PREP 325.96 -0015350-41200-- P/O 12318 SUPPLIES -RECREATION 162.38 0015350-41200-- P/O 12318 SUPPLIES -RECREATION _. 17.73 0014040-41200-- P/0 12318 SUPPLIES -CITY CLERK 2.30 0015510-41200-- P/0 12318 SUPPLIES -PUBLIC WORKS 268-90 0015510-41200-- - P/0 12318 SUPPLIES -PUBLIC WORKS 340.16 0014040-41200-- P/0 12318 MEMO CREDIT-CITYCLERK -12.76 0014040-41200-- P/0 12318 SUPPLIES -CITY CLERK 12.76 - 0015210-41200-- P/0 12318 SUPPLIES -BLDG & SFTY 15-83 0015350-4.1200-- P/O 12318 SUPPLIES -RECREATION 28.63 TOTAL PREPAIDS .00 ' TOTAL VOUCHERS 1,240.19 TOTAL DUE VENDOR 1,240.19 DANONE WATERS OF NORTH AMERICA INC 0014090-42130-- 12110 2911611-61 E4 RENTAL-OCT/NOV 10.50 0014090-41200-- 12110 2911611-61 WATER SVCS -GENERAL 148.15 TOTAL PREPAIDS .00 TOTAL VOUCHERS 158.65 TOTAL DUE VENDOR 158.65 JUDITH D$ LEON 001-23002-- 52830 PARK DEP REFUND -HERITAGE 200.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 200,00 TOTAL DUE VENDOR 200.00 DELTA DENTAL 001-21104-- PP 23-24 AEC 02 -DENTAL PREMIUMS 11300.04 TOTAL PREPAIDS - .00 TOTAL VOUCHERS 1,300.84 TOTAL DUE VENDOR 1,300.84 CAROL DENNIS 0014040-44000-- 12383 DBCC111902 PROF.SVCS-CC,RDA,PPA MTG 600.00 TOTAL PREPAIDS .00 TOTAL VOUCRERS 600.00 TOTAL DUE VENDOR 600.00 DIAMOND BAR COUNTRY CLUB 0014415-42325-- 12731 HOLIDAY CELEB-VJPATROL 500.00 12/05/2002 55205 TOTAL PREPAIDS 500.00 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 500.00 DIAMOND BAR MOBIL 0015310-42310-- SEPT 02 FUEL -COMM SVCS 42.58 TOTAL PREPAIDS .00 TOTAL VOUCHERS 42.58 TOTAL DUE VENDOR 42.58 . CITY OF DIAMOND BAR RUM DATE: 12/05/2002 13:46:08 VOUCHER REGISTER PAGE: 3 DUE THRU: 12/05/2002 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INIVOICE DESCRIPTION AMOUNT DATE CHECK DOG DEALERS, INC 0015350-45300-- 12214 CONTRACT CLASS -FALL 240.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 240.00 _ TOTAL DUE VENDOR 240.00 EVERGREEN INTERIORS 0014090-42210-- 12366 NOV 02 PLANT MAINT-NOV 02 200.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 200.00 _ TOTAL DUE VENDOR 200.00 FEDERAL EXPRESS 001-23010-- 445976528 EXPRESS MAIL -FPL 02-41 2,06 001-23010-- 445976528 EXPRESS MAIL -FPL 02-55 2.06 001-2307.0-- 445976528 EXPRESS MAIL -FPL 02-51 2.07 001-23010-- 445976528 EXPRESS MAIL -FPL 02-54 2.07 001-23010-- 445976528 EXPRESS MAIL -FPL 02-33 2.07 001-23010-- 445976528 EXPRESS MAIL -FPL 02-42 2.06 0014090-42120-- 445976528 EXPRESS MAI L-GENERAI, 50.31 001-23010-- 445976528 EXPRESS MAIL -FPL 02-32 2.07 001-23010-- 445976528 EXPRESS MAIL -FPL 02-58 2.07 TOTAL PREPAIDS .00 TOTAL VOUCHERS 66.84 TOTAL DUE VENDOR 66.64 -SHARON GOMEZ 1155515-42330-- REIMH-FOOD WASTE CONF 36.76 TOTAL PREPAIDS .00 TOTAL VOUCHERS 36.76 TOTAL DUE V$NDOR 36.76 HALL & FOREMAN,INC 0015510-45227-- 11670 1210035 PROF.SVCS-INSPECTION 439.30 0015510-45227-- 10596 1210035 PROF.SVCS-INSPECTION 908.52 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1,347.82 TOTAL DUE VENDOR 1,347.82 JEDY HUANG 001-34780-- 50883 RECREATION REFUND 272.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 272.00 TOTAL DUE VENDOR 272.00 ICMA RETIREMENT TRUST -457 001-21108-- PP 25/02 DEC 02 -PAYROLL DEDUCTIONS 20,038.01 - TOTAL PREPAIDS .00 TOTAL VOUCHERS 20,038.01 TOTAL DUE VENDOR 20,038.01 CITY OF DIAMOND EAR RUN DATE: 12/05/2002 13:46:08 VOUCHER REGISTER PAGE: 4 DUE THRU: 12/05/2002 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO ## INVOICE DESCRIPTION AMOUNT DATE CHECK INTERNATIONAL PROTECTIVE SVCS INC 0014411-45410-- 12348 064888 CROSSING GUARD SVCS -OCT 3,215.00 0014411-45410-- 12698 064888 CROSSING GUARD SVCS -OCT 7,825.00 TOTAL PREPAIDS .00 _ TOTAL VOUCHERS 11,040.00 TOTAL DUE VENDOR 11,040.00 KLEINPELDER 001-23012-- 61230 PROF.SVCS-EN 02-341 375.00 001-23012-- 56752 PROF.SVCS-EN 02-342 1,800.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 2,175.00 TOTAL DUB VENDOR 2,175.00 L T EXCAVATING INC 2505215-46420-13899-46420 12332 GRADING IMP PROD -COMM SIC 133,879.94 TOTAL PREPAIDS .00 TOTAL VOUCHERS 133,879.94 TOTAL DUE VENDOR 133,879.94 LDM ASSOCIATES INC 001-23010-- 506 PROF.SVCS-FPL 2002-29 560.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 560.00 TOTAL DUE VENDOR 560.00 LEWIS ENGRAVING INC 0014090-42113-- 12319 10330 ENGRAVING SVC -PHOTO PLATE 141.75 TOTAL PREPAIDS .00 TOTAL VOUCHERS 141.75 - TOTAL DUE VENDOR 141.75 TINA LEWIS 001-23002-- 52820 PARK DEP REFUND-PANTERA 200.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 200.00 TOTAL DUE VENDOR 200.00 STEVEN G. NELSON 0015210-44100-- PLNN COMM -10/8,10/22 130.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 13040 TOTAL DUE VENDOR 130.00 NEXTEL COM24UNICATION5 0014090-42130-- AIRTIME CHRGE-P/W,C/S,C/D 365.16 TOTAL PREPAIDS .00 TOTAL VOUCHERS 365.16 TOTAL DUE VENDOR 365.16 DANIEL NOLAN 0015210-44100-- PLNN COMM -10/8,10/22 130.00 TOTAL PREPAIDS .OD TOTAL VOUCHERS 130.00 TOTAL DUE VENDOR 130.00 CITY OF DIAMOND EAR RUN DATE: 12/05/2002 13:46.08 VOUCHER REGISTER PAGE: 5 DUE THRU: 12/05/2002 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK PAYROLL TRANSFER 001-10200-- PP 25/0.2 PAYROLL TRANSFER -PP 25/02 99,500.00 12/05/2002 PP 25/02 TOTAL PREPAIDS 90,500.00 TOTAL VOUCHERS ,00 - TOTAL DUE VENDOR 90,500.00 PERS RETIREMENT FUND 001-21109-- PP 25/02 RETIRE CONTRIE-ER 3,788.95 001-21109-- PP 25/02 SURVIVOR BENEFIT 36.27 001-21109-- PP 25/02 RETIRE CONTRIE-EE 5,693.99 TOTAL, PREPAIDS .00 TOTAL VOUCHERS 9,519.21 TOTAI, DUE VENDOR 9,519.21 POSTMASTER 001-23010-- EXPRESS MAIL -FPL 00-13 6.83 001-23010-- - EXPRESS MAIL -FPL 02-07 13.65 001-23010-- EXPRESS MAIL, -FPL 02-49 13.65 001-23010-- EXPRESS MAIL -FPL 02..-17 13.65 001-23010-- EXPRESS MAIL -FPL 02-48 37.05 - 001-.23010-- EXPRESS MAIL, -FPL 02-27 13.65 001-23010-- EXPRESS MAIL -PPL 02-48 13.65 001-23010-- EXPRESS MAIL -FPL 02-11 6.82 001-23010-- EXPRESS MAIL -FPL 02-17 13.65 001-23010-- EXPRESS MAIL -FPL 00-13 6.82 001-23010-- EXPRESS MAIL -FPL 02-27 13.65 001-23010-- EXPRESS MAIL -FPL 02-07 13.65 001-23010-- EXPRESS MAIL -FPL 02-11 6.83 - TOTAL PREPAIDS .00 TOTAL VOUCHERS 154.35 TOTAL DUE VENDOR 154.35 RALPHS GROCERY COMPANY ' 0014090-42325-- 12179 10314188 SUPPLIES -GENERAL 9.49 TOTAL, PREPAIDS .00 TOTAL VOUCHERS 9.49 • TOTAL DUE VENDOR 9.49 JIMMY RAMIREZ 0015350--45300-- 12534 CONTRACT CLASS -FALL 364.20 TOTAL PREPAIDS .00 TOTAL VOUCHERS 364.20 TOTAL DUE VENDOR 364.20 JOSEPH RUZICKA 0415210-44100-- PLNN-COMM-10/8,10/22 130.00 TOTAL PREPAIDS .00 - TOTAL VOUCHERS 130.00 TOTAL DTJE VENDOR 130.00 CITY OF DIAMOND BAR RUN DATE: 12/05/2002 13:46:08 VOUCHER REGISTER PAGE: 6 DUE THRU, 12/05/2002 PREPAID FUND/SECT-ACCT-PROJBCT-ACCT PO # INVOICE DESCRIPTION - AMOUNT DATE CHECK S.C.A.C.E.O. 0015230-42315-- MEMBERSHIP DUES -FLARES 50.00 0015230-42315-- ME'MBERSHIP DUES-SORIANO 50.00 TOTAL PREPAIDS .00 _ TOTAL VOUCHERS 100.00 TOTAL DUE VENDOR 100-00 FRANCIS SEEK 001-23010-- REFUND -FPL 2002-35 800.00 TOTAL PREPAIDS - .00 TOTAL VOUCHERS 800.00 TOTAL DUE VENDOR 900,00 SOUTHERN CALIFORNIA EDISON 0015510-42126-- ELECT SVCS -TRAFFIC CONTRL 128.64 TOTAL PREPAIDS .00 TOTAL VOUCHERS 128.64 TOTAL DUE VENDOR 128.64 JACK TANAKA 0015210-44100-- PLNN COMM -10/8,10/22 130.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 130.00 TOTAL DUE VENDOR 130.00 TENNIS ANYONE 0015350-45300-- 12670 CONTRACT CLASS --FALL 2,606.80 TOTAL PREPAIDS .00 TOTAL VOUCHERS 2,606.80 TOTAL DUE VENDOR 2,606.80 STEVEN TYE 0015210-44100-- PLNN COMM -10/8,10/22 130.00 TOTAL, PREPAIDS .00 TOTAL VOUCHERS 130.00 TOTAL DUE VENDOR 130.00 MIKE UDO 0015340-42219-- 12560 10212 MOTION SENSORS-SYC CYN PK 140.00 0015340-42210-- 12580 927 MOTION SENSORS -P GROW PK 975.00 0015340-42210-- 12580 920 MOTION SENSORS -MAPLE HILL 975.00 0015340-42210-- 12580 91712 MOTION SENSORS -HERITAGE 950.00 0014090-42210-- 1010 MOTION SENSORS -CITY HALL 500.00 0015340-42210-- 12580 919 MOTION SENSORS-REAGAN PK 975.00 0015346-42210-- _ 12580 10172 MOTION SENSORS -HERITAGE 250.00 - 0015340-42210-- 12580 10102 MOTION SENSORS-PANTERA 290.00 0015340-42210-- 12580 10222 MOTION 53NSORS-P GROW PK 130.00 0015340-42210-- 12580 93002 MOTION SENSORS -PETERSON 290.00 TOTAL. PREPAIDS .00 TOTA-L VOUCHERS 5,485.00 TOTAL DUE VENDOR 5,485.00 CITY OF DIAMOND BAR RUN DATE: 12/05/2002 13:46:08 - VOUCHER REGISTER DUE THRU: 12/05/2002 FUND/SECT-ACCT-PROSECT-ACCT PO ## INVOICE DESCRIPTION VERIZON CALIFORNIA 0014090-42125-- 9096603195 PH.SVCS-BLDG & SFTY 1185098-42125-- 9093964035 PH.SVCS-DIAL IN MODEM 0014090-42125-- 909UH02676 PH.SVCS-INTERNET COMMECTN TOTAL PREPAIDS TOTAL VOUCHERS - TOTAL DUE VENDOR WELLS FARGO CARD SERVICES 0015210-42325-- MTG-STAFF 1155515-42330-- IWMS CONF-S GOMEZ 0015210-42330-- CREDIT-ICSC CONF 0015210-42125-- PALMNET SVC-DESTEFANO TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR WEST PUBLISHING CO_ 0014090-42320-- 803172789 PUBLICATIONS -CA LE018LATV TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR NANCY WHITEHOUSE 0014090-41200-- REIMB-SUPPLIES 0014415-41200-- REIMB-V/PATROL CELE.R 0014090-42325-- REIM8-CITY HOLIDAY CELE$ TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR WORLD WIDE BINGO SUPPLIER 1255215-41200-D9690402-41200 12353 0540 SUPPLIES -HERITAGE C/CNTR TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENWR KAREN ZUNIGA 001-34740-- 51384 RECREATION REFUND TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR REPORT TOTAL PREPAIDS REPORT TOTAL VOUCHERS REPORT TOTAL PAGE: 7 PREPAID AMOUNT DATE CHECK 135.95 191.46 820.73 .00 1,148.14 1.148.14 53.77 95.39 -4.5B 10.72 00 155.30 155.30 198.50 .00 198.50 198.50 60.25 36.72 56.15 .00 153.12 153.12 131.46 .00 131.46 131.46 59.00 .00 59.00 59.00 91,000.00 196,700.31 287.700.31 CITY OF DIAMOND BAR INTEROFFICE MEMORANDUM TO: Mayor Pro Tem Huff and Councilmember O'Connor FROM: Linda G. Magnuson, Finance Director . SUBJECT: Voucher Register, December 12, 2002 DATE: December 12, 2002 Attached is the Voucher Register dated December 12, 2002. As requested, the Finance Department is submitting the voucher register for the Finance Committee's review and approval prior to the creation'of the warrants. The Voucher Register will subsequently be entered on the consent calendar for the City Council meeting on December 17, 2002. The checks will be produced after the scheduled meeting time and any recommended changes are made. Please review and sign the attached. / CITY OF DIAMOND BAR VOUCHER REGISTER APPROVAL The attached listing of vouchers dated December 12, 2002 have been reviewed, approved, and recommended for payment. Payment5 are hereby allowed from the following funds in these amounts FUND DESCRIPTION . 001 GENERAL FUND 112 PROP A - TRANSIT FUND 115 INTEGRATED WASTE MGT FUND 118 AIR QLTY %MPR FP (AB2766) 125 COM DEV BLK GRANT FUND 138 LLAD #38 FUND 139 LLAD #39 FUND 141 LLAD #41 FUND 250 CAPITAL IMPROV/PROu FUND REPORT FOR ALL FUNDS APPROVED BY: Fi-narcc-,� Director PREPAID VOUCHERS TOTAL 95.0V 78,555.11 78,650.11 .00 ' 42,534.00 42,5--,4.00 .00 2,405.00 2,405.00 .00 1,028.07 1,O28.07 .00 ' 924.28 924.28 .0O 15,478.83 15,478.83 .00 8,101.29 8,101.29 .00 9,064.26 9,064.26 .00 74,960.34 74,960.34 95.00 233,071.18 238,166.18 Mayor Pro Tem �inda C. Lowry / / Deborah H. O'Connor City Manager. Councilmember CITYOFDIAMOND BAR RUN DATE: 12/10/2002 16:22:48 VOUCHER REGISTER PAGE: 1 - DUE THRU: 12/12/2002 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO-# INVOICE DESCRIPTION AMODNT DATE CHECK ACE METAL SUPPLY INC 0015554-41250-- 30342 SUPPLIES -ROAD MAINT 126.65 TOTAL PREPAIDS .00 TOTAL VOUCHERS, 126.65 TOTAL DUE -VENDOR - 126.65 AMERICAN CLASSIC SANITATION 0015340-42130-- 12420 80077 RENTAL-LORBEER SCH NOV 02 69.44 0015340-42130-- 12420 80076 RENTAL-LORBEER SCH NOV 74.85 TOTAL PREPAIDS .00 TOTAL VOUCHERS 144.29 TOTAL DUE VENDOR 144.29 ARROYO GHOTR04NICAL 001-23012-- 031-5061 PROF.SVCS-EN 02-344 1,020.00 001-23012-_ 031-5062 PROF.SVCS-EN 02-348 805.00 - TOTAU PREPAIDS .00 TOTAL VOUCHERS 1,825.00 TOTAL DUE VENDOR 1,825.00 JOHN E BISHOP 0015350-45300-- A12251 CONTRACT CLASS -FAIL 650.00 0015350-45300-- 12674 CONTRACT CLASS -FALL 232.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 882.00 TOTAL DUE VENDOR 882.00, LYNDA BURGESS 0014040-42390-- REIMB--ELECTION SUPPLIES 119.56 TOTAL PREPAIDS .00 TOTAL VOUCHERS 119.56 TOTAL DUB VENDOR 119.56 CABALLERO FEED 0015350-41200-- 12732 184268 SUPPLIES -WINTER SNOW FEST 664.50 TOTAL PREPAIDS .00 TOTAL VOUCHERS 664.50 TOTAL DUE VENDOR 664.50 CASH 0015350-41200-- CHANGE -WINTER SNOW PEST 400.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 400.00 TOTAL DUE VENDOR 400.00 CENTER ICE SKATING ARENA 0015350-45300-- 12233 CONTRACT CLASS -PALL 213.40 0015350-45300-- 12673 CONTRACT CLASS -FALL 117.80 TOTAL PREPAIDS .00 TOTAL VOUCHERS 331.20 TOTAL DUE VENDOR 331.20 AMOUNT PAGE: 2 PREPAID DATE CHECK 21.38 21.38 21.38 21.38 .00 85.52 85.52 220.00 .00 220.00 220. DO 3,000.00 .00 3,000.00 3,000.00 140.00 140.00 140.00 .00 420.00 420.00 15.00 .00 1$.00 15.00 120.00 .00 120.00 120.00 35.00 12/12/2002 55207 35.00 .00 35.00 350.00 .00 350.00 350.00 CITY OF DIAMOND BAR RUN DATE: 12/10/2002 3.6:22:48 VOUCHER REGISTER DUE THRU: 12/12/2002 FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION CINPAS CORPORATION 0015310-42130-- 12317 150596614 UNFRM RNTL-WK 11/15 0015310-42130-- 12317 150600213 UNFRM RNTL-WK 11/15 0015310-42130-- 12317 150603771 UNFRM RNTL-WK 12/02 0015310-42130-- 12317- 150593085 UNFRM RNTL-WK 11/11 TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR ' CITY CLERKS ASSOC OF CALIFORNIA 0014040-42315-- WEMBRSHP DUES-BURGSS/CRBN TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR CONRAD & ASSOCIATES 0014050-44010-- 12659 10428 PROF.SVCS-AUDITING TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR CPRS 00153$0-42315-- MEMBERSHIP DUES-WRIGHT 0015350-42315-- MEMBERSHIP DUE$-BAYES 0015350-42315-- MEMBERSHIP DUES -CREWS TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR CPRS DISTRICT XIII 0015350-42325-- CPRS MTG-HENSLEY TOTAL PREPAIDS TOTAL VOUCHERS ' TOTAL DUE VENDOR •. CPSRPTC 0015350-42330-- CPRS CONF-CREWS,MURPHEY TOTAL PREPAID$ TOTAL VOUCHERS TOTAL DUE VENDOR CSMFO 0014050-44000-- 2002 CAFR REVIEW FEE TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR CURBSIDE INC 1155515-45500-- 24227 WASTE PICKUP & DISP TOTAL PREPAIDS - TOTAL VOUCHERS TOTAL DUE VENDOR AMOUNT PAGE: 2 PREPAID DATE CHECK 21.38 21.38 21.38 21.38 .00 85.52 85.52 220.00 .00 220.00 220. DO 3,000.00 .00 3,000.00 3,000.00 140.00 140.00 140.00 .00 420.00 420.00 15.00 .00 1$.00 15.00 120.00 .00 120.00 120.00 35.00 12/12/2002 55207 35.00 .00 35.00 350.00 .00 350.00 350.00 I CITY OF DIAMOND BAR -RUN DATE: 12/10/2002 16:22:48 VOUCHER REGISTER PAGE: 3 DUE THRU: 12/12/2002 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOKE DESCRIPTION AMOUNT DATE CHECK BRENDA DALEY 001-34780-- 50597 RECREATION REFUND 28.25 TOTAL PREPAIDS .00 TOTAL VOUCHERS 28.25 TOTA7,, DUE VENDOR 28.25 DELTA CARE PMI 001-21104-- PP 23-24 DEC 02-DENTAL PREMIUMS 413.99 TOTAL PREPAIDS .00 TOTAL VOUCHERS - 413.99 TOTAL DUE VENDOR 413.99 CAROL DENNIS OG14040-44000-- 12383 DECC111202 PROP.SVCS-SPC CC MTG 300.00 0015510-44000-- 12383 111402 PROF.SVCS-T & T MTG 200.00 0014030-44000-- 12383 DBCC112102 PROF.SVCS-COMM FNDTN MTG 100.00 0015350-44000-- 12383 PRRI12102 PROF.SVCS-PSBR COMM MTG 200.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS - 800.00 TOTAL DUE VENDOR 800.00 DEPARTMENT OF TRANSPORTATION 0015554-45507-- 12111 162203 SIGNAL MAINT-OCT 02 1,485.89 TOTAL PREPAID$ .00 TOTAL VOUCHERS 1,485.89 TOTAL DUE VENDOR 1,485.89 DIAMOND AGE SENIOR CITIZEN ASSC 1255215-44000-- REIMS-INS PREMIUM 924.28 TOTAL PREPAIDS .00 TOTAL VOUCHERS 9.24.28 TOTAL DUE VENDOR 924.28 DIAMOND BAR CHAMBER OF COMMERCE 0015240-45000-- 12378 2655 CONTRACT SVCS-DEC 02 2,000.00 0014095-45010-- 12378 2656 PUBLICATION-DEC 02 5,811.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 7,811.00 TOTAL DUE VENDOR 7,811.00 DIAMOND BAR HAND CAR WASH 0014090-42200-- A12375 OCT 02 CAR WASB-POOL VEH 129.27 0015230-42200-- A12375 OCT 02 CAR WASH-NEIBRHD IMPRV 14.99 0015310-42210-- OCT 02 CAR WASH-PARK MAINT 30.66 0015554-42200-- A12375 OCT 02 CAR WASH-ST IMP 21.98 - TOTAL PREPAIDS .00 TOTAL VOUCHERS 192.90 TOTAL DUE VENDOR 192.90 DIAMOND BAR IMPROVEMENT ASSOCIATION 0014095-42115-- 12404 4625 DEC AD-SNOWFEST/HLDY RIDE 900.00 - TOTAL PREPAIDS .00 TOTAL VOUCHERS 900.00 TOTAL DUE VENDOR 900.00 CITY OF DIAMOND BAR RUN DATE: 12/10/2002 16x22:48 VOUCHER REGISTER PAGE: 4 DUE THRU: 12/12/2002 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK DIAMOND BAR SENIOR CITIZENS CLUB 0014010-42325-CC403-42325 MTG-COUNCIL 20.00 12/12/2002 55208 0014010-42325-CC303-42325 - MTG-COUNCIL 20.OD 12/12/2002 55208 0014020-42325-CC503-42325 MTG-COUNCIL 20.00 12/12/2002 55208 TOTAL, PREPAIDS 60.00 TOTAL VOUCHERS .00 - TOTAL DUE VENDOR - 60.00 DOGGIE WALK BAGS 0015310-41200-- 200211209 SUPPLIES -PARKS 277.38 TOTAL PREPAIDS .00 - TOTAL VOUCHERS 277.38 TOTAL DUE VENDOR 277.38 DUBSERLY GARCIA ASSOCIATES INC 0014090-44000-- 12680 114 PROF.SVC-LIBRARY BOND APP - 2,439.28 _ 0014090-44000-- - - 12680 115 PROF.SVC-LIBRARY BOND APF 874.90 - TOTAL PREPAIDS .00 TOTAL VOUCHERS 3,314.18 TOTAL DUE VENDOR 3,314.18 FEDERAL EXPRESS n 0014090-42120-- - 450615096 EXPRESS MAIL -GENERAL 56.54 TOTAL PREPAIDS .00 TOTAL VOUCHERS 96.54 TOTAL DUE VENDOR 56.54 FILTERFRESH 0014090-42325-- 456794 MTG SUPPLIES -GENERAL 40.72 - TOTAL PREPAIDS .00 TOTAL VOUCHERS 40.72 TOTAL DUE VlWDOR 40.72 W97AT Z/GOODALE ARCHITECTS ' 2505215-46420-13899-46420 A10666 11968 ARCHTCTRL SVC-C/SVCS CNTR 817.71 TOTAL PREPAIDS .00 TOTAL VOUCHERS 817.71 TOTAL DUE VENDOR 817.71 GOVSTREETUSA LLC 1185098-46235-- 12697 18216 COMP EQ -SOFTWARE - 674.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 674.00 TOTAL DUE VENDOR 674.00 GRAYBAR 1185098-46230-- 12692 1541733189 EQ -COMPUTER RACK 152.70 1185098-46230-- 12692 1541733203 EO -COMPUTER RACK 201.37 'DOTAL PREPAIDS .00 TOTAL VOUCHERS 354.07 TOTAL DUE VENDOR 354.07 _ CITY OF DIAMOND BAR RUN DATE: 12/10/2002 16:22:48 VOUCHER REGISTER - PAGE: 5 DUE THRU: 12/12/2002 PREPAID FUND/SECT-ACCT-PROJECT-ACCP PO # INVOICE DESCRIPTION AMOUNT DATE CHECK DAVID J GRUNDY 0015350-44100-- P 6 R COMM -11/21 45.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS, _ 45.00 TOTAL DUE VENDOR - 45.00 HOME DEPOT 0015554-41250-- 4271444 SUPPLIES -ROAD MAINT 384.01 TOTAL PREPAIDS .00 TOTAL VOUCHERS 384.01 TOTAL DUE VENDOR 364.01 HULS ENVIRONMENTAL MANAGEMENT, LLC 1155515-44000-- 12316 2325 SOLID WASTE-NOV 02 1,425.00 1155515-44000-- 12316 2326 USED OIL GRANT-NOV 02 536.25 11555i5-44000-- 12316 2323 DEPT OF CONSVTN-AEC 02 93.75 0015510-44240-- 12316 2324 NPD£S SVCS-NOV 02 607.50 TOTAL PREPAIDS .00 TOTAL VOUCHERS 2,662.50 TOTAL DUE VENDOR 2,662.50 HUNSAKER & ASSOCIATES 2505215-46420-13899-46420 11571 2100578 PROF SVCS-SR/COM SVC CTA 28,830.83 2505215-46420-13899-46420 11571 2090509 PROF SVCS-SR/COM SVC CTR 16,031.65 TOTAL PREPAIDS .00 TOTAL VOUCHERS 44,862.48 TOTAL DUE VENDOR 44,862.48. MOEV4AD R JAHANVASH _ 0015350-45300-- 12220 CONTRACT CLASS -FALL 58.00 0015350-45300-- 12533 CONTRACT CLASS -FALL 212.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 270.00 TOTAL DUE VENDOR 270.00 VINOD KASITYAP 0015510-44100-- T & T COMM -11/14 45.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 45.00 TOTAL DUE VENDOR 45.00 KAY PARK-REC CORP 0015340-41200-- 104137 SUPPLIES-PETERSON/SYC CYN 322.00 TOTAL PREPAIDS - .00 TOTAL VOUCHERS 322.00 TOTAL DUE VENDOR 322.00 KEN5. HARDWARE 0015554-41300-- 12114 008601 SUPPLIES -ROAD MAINT 15.54 TOTAL PREPAIDS .00 TOTAL VOUCHERS 15.54 TOTAL DUE VENDOR 15-54 i CITY OF DIAMOND BAR RUN DATE: 12/10/2002 16:22:48 VOUCHER REGISTER PAGE: 6 DUE THRU: 12/12/2002 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK L & P LANGUAGE SERVICES 0015210-44000-- 12168 2911-21 TRNSLTION SVC-MAINT GUIDE 1,108.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS• _ 1,108.00 TOTAL DUE VENDOR 1,108.00 LEWIS ENGRAVING INC 0014090-42113-- 12319 10407 ENGRAVING SVCS'PLATE 25.44 TOTAL PREPAIDS .00 - TOTAL VOUCHERS 25.44 TOTAL DUE VENDOR 25.44 LVXISNEXI$ MATTHEW BENDER 0014060-42320-- 53542392 PUBLICATION -CA LABOR 86.23 - - TOTAL PREPAIDS .00 TOTAL VOUCHERS 86.23 TOTAL DUE VENDOR 86.23 CONSTANCE S LILLIE+ 0015350-45300-- A12219 CONTRACT CLAS5-FALL 594.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 594.00 TOTAL DUE VENDOR 594.00 LOS ANGELES COUNTY PUBLIC WORKS 0015510-45530-- 12108 AR250958 INDUSTRIAL WASTE -OCT 02 2,247.71 0015554-45507-- 12107 AR241330 TRFFC MAINT-OCT 02 199,97 TOTAL PREPAIDS .00 TOTAL VOUCHERS 2,447.68 TOTAL DUE VENDOR 2,447.68 ANDREW LUI 0015350-44100-- P & R COMM -11/21 45.00 TOTAL PRSPAIDS - ,00 - TOTAL VOUCHERS 45.00 TOTAL DUE VENDOR 45.00 NANCY LYONS 0015350-44100-- P & R COMM -11/21 45.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 45.00 TOTAL DUE VENDOR 45.00 LINDA MAGNUSON 0014415-42325-- - REIMS -VOL PTRL 45.00 0014411-42325-- REIMB-RECOG LUNCH SHERIFF 45,00 0014090-42325-- REIMB-HOLIDAY CELEB 45.00 0014090-42325-- REIMB-HOLIDAY CELEB 14.75 TOTAL PREPAIDS .00 TOTAL VOUCHERS 149.75 TOTAL DUE VENDOR 149.75 CITY OF. DIAMOND BAR RUN DATE: 12/10/2002 16:22:48 VOUCHER REGISTER PAGE: 7 DUE THRU: 12/12/2002 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK MAINTEX 0015340-42210-- 12540 623242 SUPPLIES-HERITAGE PK 307.52 TOTAL PREPAID$ .00 TOTAL VOUCHERS _ 307.52 TOTA.,j DUE VENDOR 307.52 STELLA MARQUEZ 0014090-42325-- REIMB-HOLIDAY CELEB 20.00 0014050-42325-- REIMB-HOLIDAY CELEB 150.63 TOTAL PREPAIDS .00 TOTAL VOUCHERS 170.83 TOTAL DUE VENDOR 170.83 - MCKENNA DODGE 0015230-42200-- 12730 62105 VER MAINT-NEIGHRHD IMPRV 2,461.92 TOTAL PRSSPAIDS .00 TOTAL VOUCHERS 2,461.92 TOTAL DUE VENDOR 2,461.92 METROLINK 1125553-45535-- 12551 122156 METROLINK PASSES-NOV 02 34,043.20 1125553-45533-- 12551 122156 CITY SUBSIDY-NOV 02 .8,510.80 TOTAL PREPAIDS .00 TOTAL VOUCHERS 42,554.00 TOTAL DUE VENDOR 42,554.00 MOBILE MODULAR MANAGEMENT GROUP 0015350-42140-- 12212 444034 LEASE PRTBL-SYC CYN PK 460.06 TOTAL PREPAIDS .00 TOTAL VOUCHERS 460.06 TOTAL DUE VENDOR 460.06 ROLAND MORRIS 0015510-44100-- T & T COMM=11/14 45.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 45.00 TOTAL DUE VENDOR 45.00 NATIONAL ARDOR DAY POUNDATION 0015310-42320-- TREE CITY-MEMBERSHIP 15.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 15.00 TOTAL DUE VENDOR 15.00 NATIONAL ASSN OF PARLIAMENTRIANS 0014040-42315-- - MEMBERSHIP DUES-BURGESS 70.00 TOTAL PREPAIDS - .00 TOTAL VOUCHERS 70.00 - TOTAL DUE VENDOR 70.00 CITY OF DIAMOND BAR RUN DATE: 12/10/2902 16:22:48 VOUCHER REGISTER PAGE: 8 DUE THRU: 12/12/2002 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO 9 INVOICE DESCRIPTION AMOUNT DATE CHECK NEW WEST SIGNAL - 2505510-46412-16701-46412 12699 0249-1 TRFFC SGNAL-D/33/SR 57 RMP 7,320.04 2505510-46412-16601-46412 12699 0249-1 TRFFC SGNAL-D/H/CLR CREEK 7,320.04 2505510-46412-16801-46412 12699 0249-1 TRFFC SGNAL-G/SPRGS/S/GLN 7,320.03 2505510-46412-14399-46412 12699 0249-1 TRFFC SGNAL-D/H/SILVR RWK 7,329.04 TOTAL PREPAIDS .00 - TOTAL VOUCHERS - 29,280.15 TOTAL DUE VENDOR 29,280.15 NEWHALL ICE COMPANY - 0015350-41200-- 12705 40793 SUPPLIE'S-WNTR SNOW FEST 7,800.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 7,800.00 - TOTAL DUE VENDOR 7,800.00 a NEXTEL x014090-42130-- 7770615 DEC SVCS-RADIO REPEATER 219.10 TOTAL PREPAIDS .00 TOTAL VOUCHERS 219.10 TOTAL DUE VENDOR 219.10 OAK TREE LANES INC 0015350-45300-- 12250 CONTRACT CLASS-FALL 198.00 , TOTAL PREPAIDS .00 TOTAL VOUCHERS 198.00 TOTAL DUE VENDOR 198.00 OLYMPIC STAFFING SERVICES 0015310-44000-- 89220 TEMP SVCS-WK 11/15 158.88 TOTAL PREPAIDS .00 TOTAL VOUCHERS 155.88 - TOTAL DUE VENDOR 158.88 P & D CONSULTANTS INC 1415541-44000-- A12363 48174770-08 - LANDSCAPE MAINT-DIST 41 849.45 1395539-44000-- - A12363 48174770-08 LANDSCAPE MAINT-DIST 39 566.30 0015340-44000-- A12363 48174770-08 LANDSCAPE MAINT-PARKS 1,415.75 1385538-44000-- A12363 48174770-08 LANDSCAPE MAINT-DIST 38 1,213.50 TOTAL PREPAIDS .00 TOTAL VOUCHERS 4,045.00 TOTAL DUE VENDOR 4,045.00 VICTOR PACHECO - 001-23002-- 52823 PARK DEP REFUND-HERITAGE 200.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 200.00 TOTAL DUE VENDOR 200.00 LIANA PINCHER 0015510-44100-- T & T COMM-11/14 45,00 - ' TOTAL PREPAIDS ,00 TOTAL VOUCHERS 45.00 TOTAL DUE VENDOR 45.00 PAGE: 9 PREPAID AMOUNT DATE CHECK 2,815.00 .00 2,815.00 2,815.00 343.64 .00 3'43.64 343.64 24.76 .00 24.76 24.76 180.63 .00 180.63 180.63 36.00 .00 36.00 36.00 131.85 .00 131.85 131.85 194.85 .00 194.85 194.85 50.00 50.00 50.00 .00 150.00 150.00 240.00 .00 240.00 240.00 CITY OF DIAMOND BAR RUN DATE: 12/10/2002 16:22:48 VOUCMR REGISTER DUE THRU: 12/12/2002 FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION POMONA JUDICIAL DISTRICT 001-32230-- OCT 02 PARKING CITATION FEE -OCT' TOTAL PREPAIDS TOTAL VOUCHERS • TOTAT,. DUE VENDOR PRECISION DYNAMICS CORPORATION 0015350-41200-- 1049989 SUPPLIES-WINTEK SNOW FEST TOTAL PREPAIDS TOTAL VOUCHERS TOTAT, DUE VENDOR .. RALPHS GROCERY COMPANY - 0015350-41200-- 12164 10303791 SUPPLIES -COMM SVCS TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR. REINSERGER PRINTWERKS 0014090-42110-- 12320 12317 SUPPLIES -ENVELOPES TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR MONICA RODRIGUEZ 001-34780-- 51123 RECREATION REFUND TOTAL PREPAIDS . TOTAL VOUCHERS TOTAL DUE VENDOR ROTO -ROOTER 0015340-42210-- 9286 MAINT-PETERSON PK TOTAL PREPAIDS TOTAL VOUCHERS ' TOTAL DUE VENDOR S C SIGNS & SUPPLIES LLC 0015554-41250-- 21159 SUPPLIES -ROAD MA19T - TOTAL PREPAIDS TOTAL VOUCHERS TOTAL PUE VENDOR SCMAF 0015350-42315-- 1735 MEMBERSHIP DUES-WRIGHT 0015350-42315-- 184 MEMBERSHIP FUSS -ROSE 0015350-42315-- • 1697 MEMBERSHIP DUES -WEST TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR SECTRAN SECURITY 0014090-44000-- A12287 12123 COURIER SVGS -DEG 02 TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DVM VENDOR PAGE: 9 PREPAID AMOUNT DATE CHECK 2,815.00 .00 2,815.00 2,815.00 343.64 .00 3'43.64 343.64 24.76 .00 24.76 24.76 180.63 .00 180.63 180.63 36.00 .00 36.00 36.00 131.85 .00 131.85 131.85 194.85 .00 194.85 194.85 50.00 50.00 50.00 .00 150.00 150.00 240.00 .00 240.00 240.00 CITY OF DIAMOND BAR RUN DATE, 12/10/2002 16:22:48 VOUCHER REGISTER PAGE: 10 DUE THRU: 12/12/2002 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK JERRYL LYNN SHORT 0015350-45300-- 12221 CONTRACT CLASS -FALL 1,248.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS. _ _ 1,248.00 TOTAL DUE VENDOR 1,248.00 WARREN SIECKE 0015551-45222-- 12676 5005 PROF.SVCS-�TRFFC COUNT 1,093.50 TOTAL PREPAIDS .00 - TOTAL VOUCHERS 1,093.50 TOTAL DUE VENDOR 1,093.50 S.7CVB 0015350-42330-- CPRS CONF-STAFF 600.00 0015310-42330-- CPRS CONF-COMM 750.00 TOTAL PREPAIDS .00 - TOTAL VOUCHERS 1,350.00 TOTAL DUE VENDOR 1,350.00 SOFT -TRAIN " 0015310-42340-- 107310 TRAINING -CREWS 185.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 185.00 TOTAL DUE VENDOR 185.00 SOUTHERN CALIFORNIA. EDISON 1385538-42126-- ELECT SVCS-DIST 38 27.65 0015340-42126-- 112002-12030 ELECT SVCS -PARKS 3,111.78 0015510-42126-- ELECT SVCS-TRFFC CONTRL 226.41 1385538-42126-- ELECT SVCS-DIST 38 305.37 1415541-42126-- ELECT SVCS-DIST 41 133.82 - 0015510-42126-- ELECT SVCS-TRFFC CONTRL 525.24 1395539-42126-- ELECT SVCS-DIST 39 252.21 TOTAL PREPAIDS .00 TOTAL VOUCHERS 4,582.48 TOTAL DUE VENDOR 4,582.48 SOUTHLAND SPORTS OFFICIALS 0015350-45300-- 12291 110602-11190 OFFICIAL SVCS-NOV 11081.00 0015350-45300-- 12291 OFFICIAL SVCS-NOV-DEC 575.00 TOTAL PREPAIDS .00 TOTAL VOUCSERS 1,656.00 TOTAL DUE VENDOR 1,656.00 STATE WATER RESOURCES CONTROL BOARD 0015510-44240-- 12695 0214888 ANNL FEE -STORM WATER PRMT 3,750.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 3,750.00 TOTAL DUE VENDOR 3,750,00 MARGOT SUAREZ - - 0015350-41200-- REIMB-SUPPLIES SNOW FEST 17.52 TOTAL PREPAIDS .00 TOTAL VOUCHERS 17.52 TOTAL DUE VENDOR 17.52 PAGE: 11 PREPAID AMOUNT DATE CHECK 12.56 59.88 .00 72.44 72.44 175.00 .00 175.00 175.00 197.79 .00 197.79 197.79 45.00 .00 45.00 45.00 45.00 .00 45.00 45.00 551.25 .00 551.25 551.25 3,942.39 578.24 4,109.43 348.00 2,107.40 220.00 9,875.75 390.96 900.00 156..33 .00 22,628.50 22,628.50 CITY OF DIAMOND BAR RUN DATE: 12/10/2002 16:22:48 VOUCHER REGISTER DUE THRU: 12/12/2002 FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION SUBWAY 0014090-42325-- 12210 25771 MTG SUPPLIES -GENERAL 0014090-42325-- 12210 40415 MTG SUPPLIES -GENERAL TOTAL PREPAIDS. TOTA. , VOUCHERS TOTAL DUE VENDOR THE WEEKLY NEWS -WALNUT 0014095-42115-- 12403 3549 AD -HOLIDAY RIDE WK 11/30 TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR THE WHOLE ENCHILADA INC 0014090-42325-- 12221 59231 MTG SUPPLIES -CC MTG 12/3 TOTAL PREPAIDS TOTAL VOUCHERS - TOTAL DUE VENDOR YI TONY TORNG 0015510-44100-- T & T COMM -11/14 TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR MARTIN TORRES - 0015350-44100-- P & R COMM -11/21 TOTAL PREPAIDS TOTAL VOUCHERS TOTAL PUB VENDOR TRINITY SOUND COMPANY 0015350-45300-- 12726 1102-243 SOUND-WNTR SNOW FEST TOTAL. PREPAIDS ' TOTAL VOUCHERS TOTAL DUE VENDOR TRUGREEN LANDCARE 1385538-45500-- 12138 1692482088 C. /WIDE MAiNT-DIST 38 OCT 0015340-42210-- 12139 1692482020 ADDL MAINT-SYC CYN PK 1395539-45500-- 12138 1692482085 C/WIDE MAINT-DIST 39 OCT 1395539-42210-- 12139 1692481551 ADDL MAINT-DIST 39 1415541-45500-- 12138 1692482088 C/WIDE MAINP-DIST 41 OCT 1395539-42210-- 12139 1692481528 ADDL MAINT-DIST 39 0015340-45300-- 12138 1692482088 C/WIDE MAINT-PARRS OCT 1385538-42210-- 12139 1692481551 ADDL MAINT-DIST 38 1385538-42210-- 12139 1692482032 ADDL MAINT-DIST 38 0015340-42210-- 12139 1692481354 ADDL MAINT-PARKS TOTAL PREPAIDS - TOTAL VOUCHERS TOTAL DUE VENDOR PAGE: 11 PREPAID AMOUNT DATE CHECK 12.56 59.88 .00 72.44 72.44 175.00 .00 175.00 175.00 197.79 .00 197.79 197.79 45.00 .00 45.00 45.00 45.00 .00 45.00 45.00 551.25 .00 551.25 551.25 3,942.39 578.24 4,109.43 348.00 2,107.40 220.00 9,875.75 390.96 900.00 156..33 .00 22,628.50 22,628.50 y. f I t I It PAGE: 12 PREPAID AMOUNT DATE CHECK 6.68 .00 6.68 6.68 &9.48 40.58 29.08 90.87 .00 250.01 250.01 435.08 .00 435.08 435.08 45.00 .00 45.00 45.00 655.78 8,043.18 5,973.59 2,605.35 3,507.53 .00 20,785.43 20,785-43 200.00 .00 200.00 200.00 950.00 .00 950.00 950.00 56.01 .00 56.01 56.01 CITY OF DIAMOND BAR RUN DATE: 12/10/2002 16:22:48 VOUCHER REGISTER DUE THRU: 12/12/2002 FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION UNITED PARCEL SERVICE 0014090-42120-- A843T4462 EXPRESS MAIL -GENERAL TOTAL PREPAIDS TOTAL VOUCHERS. TOTAL DUE VENAOR VERIZON CALIFORNIA 0015340-42125-- 9098619227 PH.SVCS-MAPLE IAILL PK 0014095-42125-- 8887772489 PH.SVCS-COMM & MRKT 0015340-41200-- 9093965680 PH.SVCS-HERITAGE COMM CTR 0015340-42125-- 9095949117 PH.SVCS-REAGAN PARK TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR VERIZON WIRELESS MESSAGING SVCS 0014090-42125-- 8418988CL PAGER SVCS -DEC -JAN 03 TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR ARUN VIRGINKAR 0015510-44100-- T T COMM -11/14 TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR WALNUT VALLEY WATER DISTRICT_' 1385538-42126-- WATER SVCS -DIST 38 1335530-42126-- WATER SVCS -DIST 38 1415541-42126-- - WATER SVCS -DIST 41 1395539-42126-- WATER SVCS -DIST 39 0015340-42126-- WATER SVCS -PARKS TOTAL PRSPAID5 •- TOTAL VOUCHERS TOTAL DUE VENDOR CHIEHLAN WANG 001-23002-- 52379 PARK DEP REFUND -HERITAGE TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR WEST COAST MEDIA 0014095.--42115-- 12405 12032071 DEC AD-SNOWEEST/HOLIDY RD TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR SARA WEST 0015350-41200-- REIMB-SUPPLIES TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR PAGE: 12 PREPAID AMOUNT DATE CHECK 6.68 .00 6.68 6.68 &9.48 40.58 29.08 90.87 .00 250.01 250.01 435.08 .00 435.08 435.08 45.00 .00 45.00 45.00 655.78 8,043.18 5,973.59 2,605.35 3,507.53 .00 20,785.43 20,785-43 200.00 .00 200.00 200.00 950.00 .00 950.00 950.00 56.01 .00 56.01 56.01 1-�.1 4 RUN DATE: 12/10/2002 16:22:48 FUND/SECT-ACCT-PROJECT-ACCT KEITH WILSON 001 -34740 -- PAUL WRIGHT 0014090-44000-- IKAVIERS FLORIST 0015350 -45300 -- CITY OF DIAMOND BAR VOUCHER REGISTER DUE THRU: 12/12/2002 PO # INVOICE DESCRIPTION AMOUNT 51608 RECREATION REFUND TOTAL PREPAIDS TOTAL VOUCHERS TOTAY, DUE VENDOR 12208 A/VSVCS-NOV,DEC TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR .. FLRL ARRNGMTS-VETERANS DY TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR REPORT TOTAL PREPAIDS REPORT TOTAL VOUCHERS REPORT TOTAL PAGE: 13 PRSPAID DATE CHECK 59.00 .00 59.00 59.00 577.50 .00 577.50 577.50 59.54 .00 59.54 59.54 95.00 233,071.18 233,166.15 CITY COUNCIL TO: Honorable Mayor and Members o the City Council VIA: Linda C. Lowry, City Manage TITLE: Treasurer's Statement —October 31, 2002 RECOMMENDATION: Approve the October 2002, Treasurer's Statement. FINANCIAL IMPACT: No Fiscal Impact BACKGROUND: Agenda # 6.4 Meeting Date: December 17, 2002 AGENDA REPORT Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City Council's review and approval. This statement shows the cash balances for the various funds, with a breakdown of bank account balances, investment account balances and the effective yield earned from investments. PREPARED BY: Linda G. Magnuson, Finance Director REVIEWED BY: Departnierif Head Attachments: Treasurer's Statement iv Deputy City Manager CITY OF DIAMOND BAR TREASURER'S MONTHLY CASH STATEMENT October 31, 2002 BEGINNING..: TRANSFERS . >ENDfNG BALANCE REC12IRTS : . bISBURSI:M5NTS tN (OUT) BALANCE GENERAL FUND $20,316,315.94 $1,161,496.03 $1,007,293.50 $20,470,518.47 LIBRARY SERVICES FUND 84,103.54 558.05 505.72 84,155.87 COMMUNITY ORG SUPPORT FD (1,899.00) LOCAL AGENCY INVESTMENT FD 1,050.00 (2,949.00) GAS TAX FUND 411,024,89 163,821.02 574,845.91 TRANSIT TX (PROP A) FD 1,237,251.66 102,959.38 134,797.00 1,205,414.04 TRANSIT TX (PROP C) FD 1,346,154.18 51,794.03 1,397,948.21 INTEGRATED WASTE MGT FD 453,483.05 39,913.51 6,221.36 487,175.20 AB2928-TR CONGESTION RELIEF FD 155,159.31 20,931,55 176,090.86 AIR QUALITY IMPRVMNT FD 252,519,91 1,614.65 30,913.46 223,221.10 PARK & FACILITIES DEVEL FD 1,792,531,93 12,451.74 1,804,983.67 COM DEV BLOCK GRANT FD (26,605.15) 11,328,60 (37,933.75) CITIZENS OPT -PUBLIC SAFETY FD 288,752.02 117,270.63 5,816.87 400,205.78 NARCOTICS ASSET SEIZURE FD 301,978.47 2,142.16 304,120.63 CA LAW ENFORCEMENT EQUIP PREM 118,161.98 776.08 118,938.06 LANDSCAPE DIST #38 FD 432,362,74 4,175.27 20,919.61 415,618.40 LANDSCAPE DIST #39 FD 199,024.83 1,471.79 11,181.64 189,314.98 LANDSCAPE DIST #41 FD 375,504,61 2,625.55 10,199.11 367,931,05 GRAND AV CONST FUND 131,900.28 131,900.28 CAP IMPROVEMENT PRJ FD (2,182,869.19) 708,524.23 (2,891,393.42) SELF INSURANCE FUND 1,137,669.55 7,223.84 1,144,893.39 EQUIPMENT REPLACEMENT FUND 166,422.01 1,123.39 2871.51 164,673.89 COMPUTER REPLACEMENT FUND 0.00 1,568.00 (1,568.00) TOTALS 426,988,947.56 $1,692,348.67 $1,953,190.61 $0.00 $26,728,105.62 SUMMARY OF CASH: DEMAND DEPOSITS: GENERAL ACCOUNT ($191,407.37) PAYROLL ACCOUNT 9,918.52 CHANGE FUND 250.00 PETTY CASH ACCOUNT 500.00 TOTAL DEMAND DEPOSITS ($180,738.85) INVESTMENTS: US TREASURY Money Market Acct. $434,682.32 LOCAL AGENCY INVESTMENT FD 26,474,162.15 TOTAL INVESTMENTS $26,908,844,47 TOTAL CASH $261728,105.52 Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. All funds are available to withdrawal within 24 hours. Investment in the Local Agency Investment Fund is allowed under the City's formally adopted investment policy. As a secondary investment option, the City continues to maintain the US Treasury Sweep Account with Wells Fargo. Any excess funds are "swept" on a daily basis from the City's bank accounts and are invested overnight into an investmen pool of US Treasury Notes. Interest is credited to the City's bank account on a monthly basis L.A]I F -Effective Veld for October 2002 2.487% Money Market -Effective Yield for October 2002 1.095% All investments are placed in accordance with the City of Diamond Bar's Investment Policy. The above summary provides sufficient cash flow liquidity to meet the next six month's esti d expendes. Linda C. Lowry, Treasurer CITY COUNCIL Agenda # 6 . Meeting Date: December 17, 2002 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manage TITLE: REPROGRAM $75,000 OF FISCAL YEAR 2002-2003 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR THE HOME IMPROVEMENT PROGRAM RECOMMENDATION: It is recommended that the City Council reprogram $75,000 in Community Development Block Grant Funds to provide funding for the implementation of the Home Improvement Program. BUDGET IMPLICATION: Funding for the Community Development Block Grant (CDBG) Program is provided through the Federal Department of Housing and Urban Development and will not impact the City's General Fund budget. BACKGROUND: On December 3, 2002, the City Council approved the establishment of a Home Improvement Program (HIP) to provide housing rehabilitation assistance to eligible low and moderate income households. The new program will offer grants up to a maximum of $5,000; emergency grants up to a maximum of $2,000; and/or deferred loans up to a maximum of $10,000; in order to make necessary home improvements as well as repairs to mitigate building and safety code violations. Funding for implementation of the HIP is available from the City's CDBG Program. It was previously proposed that $50,000 be reprogrammed from the current FY 2002-2003 CDBG allocation to fund the Home Improvement Program through June 30, 2003. However, staff has determined approximately $75,000 in prior year's FY 2001-2002 and current FY 2002-2003 CDBG funds are available for the HIP. These funds include $14,893 in unspent FY 2001-2002 CDBG program administration and Paint the Town project savings, and $60,107 from the FY 2002-2003 remaining as a result of program cost savings from the completion of the Sidewalk ADA Accessibility Project. Upon City Council approval of the proposed reprogramming of funds, an application will be submitted to the Los Angeles County Community Development Commission (CDC) in order to transfer the CDBG funds for the Nome Improvement Program. PREPARED BY: �j ja-&6s Deste ano Deputy City anager 2 Agenda # 6.6 Meeting Date: December 17, 2002 CITY COUNCIL" , AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manag5wo�jl TITLE: Amendment No. 5 to a Professional Services Agreement with LDM Associates in the amount of $65,000.00 for "as -needed" Planning Services ($25,000.00) and Home Improvement Program Administrative Support Services ($40,000.00). RECOMMENDATION: It is recommended that the City Council approve the amendment. BACKGROUND: Planning Services The City entered into a Professional Services Agreement with LDM Associates in November 2000 to provide professional planning services to the City on an "as -needed" basis. LDM is assigned projects by City staff to assist the City in its review of specific development proposals. Costs associated with LDM planning services are funded primarily through application and processing fees paid to the City by project developers. Additional authorization is requested to continue the planning services provided by the consultant for present and future projects. It is recommended that the "as -needed" contract be increased by $25,000.00 to permit continued use of the firm. Home Improvement Program Services The December 3, 2002 the City Council approved the establishment of a Home Improvement Program (HIP) to provide housing rehabilitation assistance to qualified low and moderate -income households. City staff solicited proposals from four firms to assist the City with implementation and administration of the Community Development Block Grant (CDBG) funded Program. The City received three proposals for review. Proposals (on file with the City Clerk) were received from Bill Bond and Associates, LDM Associates and Willdan. Each proposal included a time and material fee not to exceed a price equal to 20% of the program budget (i.e. the maximum permitted by the U.S. Department of Housing and Urban Development). Services would be provided on an "as -needed" basis as HIP project applications are received, approved and constructed. LDM has provided the City with excellent planning services and is well qualified to provide HIP administrative support services. LDM presently provides similar HIP services to several cities in Southern California as is outlined within their proposal. LDM's proposed scope of services include; assisting the City in the administration of the program, review and process applications from eligible homeowners, inspect properties and prepare work write-ups and cost estimates, prepare bid specs, approve selection of contractors, monitor and inspect projects; and maintain documentation required for compliance with HUD regulations and Community Development Commission policies. Resources for HIP services are paid from CDBG program funds. The maximum a contractor may charge is 20 % of the program fund amount. Assuming approval of $75,000.00 in CDBG funding for the remainder of Fiscal Year 2002-2003 and a HIP allocation of $125,000.00 in CDBG funding for Fiscal Year 2003-2004, it is recommended that a maximum of $40,000.00 be allocated to HIP services with LDM. The existing contract with LDM authorizes a maximum expenditure of $70,000.00. This proposed contract amendment in the amount of $65,000.00 would result in a new total contract compensation amount of $135,000.00. PREPARED BY: J es Defano Deputy City anager Attachments: - Proposal for Planning Services dated November 2, 2000 - Proposal for Home Improvement Program administrative services dated October 22, 2002. 2 11/0312000 11:51 909 - W86 IDG ASSOCIA-F PACE @I '^' Planning ABdeve/ppnent Consulting 5�rvices L D AssoeeAras N'ovembgr 2, ?OW D Mr. ,Tames DeStefano, Acting City Manager City of Diamond Bar 21660 East Copley Drive, Suite 100 Diamond Bar, CA 91765 SUBJECT: PROPOSAL FOR PROVIDING PROFESSIONAL PLAN'NLNG SERVICES Dear Mr. DeStefana' Thank you for the opportunity to submit a proposal to provide professional planning services to the City of Diamond Bar. It is our understanding that dte City of Diamond Bar is in need of part -rime consulting services for special projects and staff support. LDM Associates is interested in providing such services. We are prepared to offer the resources of our firm for all activities that will assist you in realizing your planning objectives. Mr. David Meyer, AICP Principal of the firm and Mr. Rudy Munoz. AICD, Seltior Associate, are available to provide services at your direction. We will be available to provide on-site service Monday through Thursday from 8:00 Am to 12.00 Noon. We will be available by telephone to contact clients and individuals seeking service from the City. We also have sufficient support staff at our office to check .pians and prepare reports as required. We will attempt to adjust our personal schedules to meet City needs. With respect to special projects we will assign personnel to projects based on your need and the complexity of the project. We propose to offer services at the hourly rates set forth in the attached Compensation Rase Schedule. Upon yogr-request we will be pleased to provide you With a copy of our company Statement of Qualifications. Resumes for Mr. Meyer and Mr. Munoz have been included. LDM Associates has a 13 year history of providing planning and special project services to municipalities. We are confident that we can meet your planning needs and we look forward to the opportunity to weer with your and discuss our abilities. Sinc r Meyer, AICP P� Auaciumnts: Compensation Rates 9224 urea Rri^ae. swe V • aartcea "419aAaai:9991176-60cs F•z !Wif Oman • E•mri3 E�wltfOiaal caM 11/U3/200e 11:51 5085 ML's AS50CTATE" RAGE 82 LDM Associates C4MpE .SATIOLi R iTE SCAEDL'i.E Services sMI be charged based on the following hourly rates: SCHEDULE OF FEES Principal (Davi4 D. Meyer, AXT) : $ 75 * Senior Associate modolfo tvuno4 AIM: $ 70 * Senior Planner $ 60 Planner $ 50 * Senior CARD Operator $ 45 * Drafter $ 55 Delivery/Clerical $ 25 * Hourlyrates include all overhead costs. REIMBURSABLE iTEW: Project Supplies Prints/Reproductions Cost plus 10 % cost plus 10% Cry of Dia=nd 5v ?=Wa ?w tin. 11/03/2048 11:51 909-4, X85 MN ASSOCIATE' ' PAGE 03 L D M A 9 5 0 C( r e s EDUCATION: EUERIENCE: AFFILIATIONS: David D. Meyer, AICP Principal :Master of Public Administration -1979 California State University, Long Beach Bachelor of Science -1971 California State Polytechnic University at Pomona LDM Associates: Principal - Provide a wide range of planning and redevelopment consulting services to public agencies and private developers to include: land use plauWnm and analysis; entitlement processing; project negotiations; site acquisition; project design and processing; commercial and residential rehabilitation program implementation; planning studies; economic development studies; project managemn ,, zoning ordinance preparation; and contract staff assistance for planning, and redevelopment activities, City of Bell: Community Development Director & RDA Executive Director Directed Community Redevelopment Agency's acquisition and developmentprograms. Supervised City's Building, Planning, Engineering, Public Works and Code Enforcement activities. Major program responsibilities included economic developrneat, planning, building, public works, general plan preparation, design standards, zoning ordinance maintenance and Community Development Block Grant (CDBG) program. City of LS Puente: Director of Planning and Community Development - Developed, coordinated and implemented the City's comprehensive planning, buildin; 11/03/2000 11:51 909- 066 �... L D M a B S 0 C I A T E 5 EDUCATION: F4DG :,`SSRCIAT PAGE 04 Bachelor of Architecture - 1986 California State Polytechnic University, Pomona Rodolfo E. Munoz Senior Associate EXPERIENCE: LD -M Associates - Senior Associate - Provide architectural and construction management services. Provide planning services, CDEG management services. Skilled in land use planning and analysis; entitlement processing; residential and commercial rehabilitation program implementation; planning studies; and contract staff assistance. City of Huntington Park: - Assistant Director of Community Development/Redevelopment Assisted the Director of Community Development in managing the operations of the depar==t including the CDEG program. Planning, Engineering, Building and Redevelopment Divisions. Directly responsible for the day -today functions of the Planning Division including current and advanced Planning. Catty of Re11: City Planner - Under the direction of the Community Development Director, administered the City's current ind advanced planningo activities, assisted in the development of a new GeneraI Plan. Responsible for Subdivision, Zoning, Environmental and Design Review functions. City of Moutclair: Assistant Planner - Assisted in the daily planning functions Including California Environmental Quality Act (CEQA) administration, Design Review, Sabdivisions, Annexations, Development proposals. Processed Zone Changes, Variances, Conditional Use Permits and other Entitlements. Booth -Good Architects: Designer - Responsible for design development and preparation of construction documents for various types of developments. REGISTP—ATION: American Institute of Architects (AIA) . American Institute of Certified Planners (AICP) California State Contractors License No. 681042 rl LLDM Associates E Inc. CITY OF DIAMOND BAR PROPOSAL ADMINISTRATION OF HOUSING REHABILITATION PROGRAM CORPORATE HEADQUARTERS 10722 ARROW ROUTE, SUITE 822 RANCHO CUCAMONGA, CA 91730 TELEPHONE: 909/ 476-6006 FAX NO.: 909/ 476-6086 r"I LLDM Associates - Inc. October 22, 2002 Mr. James De Stafano Deputy City Manager City of Diamond Bar 1327 Foothill Boulevard Diamond Bar, CA 91789 Subject: Proposal for CDBG Administration of Housing Rehabilitation Program Dear Mr. De Stefano: We would like to thank you for bestowing LDM Associates, Inc. (LDM) the opportunity to submit a proposal to set up and administer your Housing Rehabilitation Program. Our consulting team is comprised of highly qualified professional staff with expertise in all aspects of housing rehabilitation. Our staff is familiar with and currently implements rehabilitation programs funded with Community Development Block Grant (CDBG) funds. We have included within our proposal, our Corporate Profile. The profile will provide you with an overview of the services we provide, representative projects for government agencies and private sector clients, references, and ley personnel. We hope this proposal conveys our firm's ability to provide the City of Diamond Bar with administration services for the Housing Rehabilitation Program. If you have any questions regarding this matter, please do not hesitate to call me at your convenience. Submitted, President Enclosure: Proposal 10722 Arrow Route - Suite 822 - Rancho Cucamonga - California 91730 (909) 476-6006 - Fax (909) 476-6086 DESCRIPTION OF FIRM LDMAssociates, Inc., (LDM) along with its affiliate MDGAssociates, Inc., (MDG) has been providing quality community development consulting services to the public and private sector since 1987. LDM's capabilities in, planning, redevelopment, project management, and grant management has led to continued growth and success in completing multi -disciplinary projects. LDM's clients have benefited from the experience our staff has acquired from implementing a wide variety of challenging projects. Founded in 1987 and headquartered in Rancho Cucamonga, California, LDM has experienced steady growth in size and our ability to deliver quality consulting services. LDM provides solutions to our client's needs that are responsive. Our professional staff is skilled and experienced in a variety of specialties and disciplines that include: Architecture; Urban PIanning; Grants Management; Redevelopment; Project Management; and Construction Management. This broad range of capabilities enables our clients to receive comprehensive project evaluations and innovative solutions from a single source. The ability to provide these services insures that our clients receive coordinated and cost-effective assistance FIRM EXPERIENCE Since 1987, we have offered administrative and management services to cities that are seeking a consultant that can act as an extension of their staff and look after the best interest ofthe City. The types of services that we currently provide are those requested by your City. Last year, LDM processed and completed the rehabilitation of approximately 440 residential dwellings for 9 different cities. We are currently under contract with the Cities of Agoura Hills, Calabasas, Carson, EI Segundo, La Puente, Lawndale, Rancho Palos Verdes, La Canada Flintridge, and Walnut in the administration of their Housing Rehabilitation Programs. Additionally, we are currently under contract with the Cities of Hawthorne, Carson, Lawndale, San Fernando and Rialto in the administration of their Commercial Rehabilitation Programs. We have acted in the capacity ofproject manager and construction manager in the rehabilitation and or remodeling of community centers, police stations, park projects such as skate parks, playground equipment retrofitting to meet ADA standards, and ADA improvements to public facilities. We are currently under contract to manage the construction of a 5 million -dollar Senior Center Facility that is being funded using Federal (CDBG) funds, and park improvements that are being funded using prop 12 state park funds. COMMUNICATION WITH CITY STAFF LDM proposes to provide service on-site and at it's home office as required by the City. We anticipate becoming an extension of City staff and would provide flexible scheduling which meets the needs of the Community Development Department staff. In addition, we would make ourselves available to attend City Council meetings as requested by staff. We will make ourselves available during non-scheduled hours should the need arise by providing staff with our pager and cell phone numbers. CONSULTANT TEAM The members of our consulting group proposed to provide administrative services for the Housing Rehabilitation Program includes Rudy E. Munoz, Senior Vice President and Miguel Ramirez, Associate. The resumes of the two (2) aforementioned individuals are included as part of this proposal. PROPOSED SCOPE OF SERVICES In the performance of the administration of the CDBG funded Housing Rehabilitation Program, LDM will provide staffing and other resources required to perform the following: 1. Process grants to eligible homeowners utilizing Community Development Block Grant funds. 2. Review applications and conduct reviews to determine homeowner eligibility and condition of title. Inspect property and prepare work write-up and estimates. 4. Complete documentation for historic preservation review through the Community Development Commission, if required. Prepare specifications, obtain competitive bids, and approve selection of contractors. 6. Monitor and inspect progress of projects. Conduct inspection of completed work items. Review and process contractor payment requests. Acquire lien releases from contractors and process Notices of Completion. Maintain documentation required for compliance with all applicable U.S. Department ofHousing and Urban Development regulations and Community Development Commission policies. 10. Such other duties as may be necessary to ensure the programs are administered correctly. BUDGET PROPOSAL Based D20%of of work and additional information provided in the RFP, LDM proposes to bill on a timeasis based on the attached Rate Schedule (see Exhibit "A") with a not to exceed price equala program budget (i.e., maximum allowed by HUD). The hond not to exceed price is inclusive of travel expenses and reproductions of typical prograts. Specialty prints or reproductions or supplies will be billed at cost plus 10%. SCHEDULE OF RATES r"I LLDM Associates -Inc. EXHIBIT "A" SCHEDULE OF HOURLY BILLING RATES Rates effective as of January 1, 2002 STAFF PERSON: HOURLY RATE: President/Vice President Senior Associate Associate CADD Operator Rehabilitation Clerk Secretary REIMBURSABLE ITEMS: Project Supplies Prints/Reproductions $75.00/Hr $65.00/Hr $55.00/Hr $50.00/Hr $40.00/Hr $30.00/Hr At Cost plus 10% surcharge At Cost plus 10% surcharge Executive Summary Experience and Leadership LDM Associates, Inc., (LDM) along with its affiliate MDG Associates, Inc., (MDG) has been providing high --quality services and responsive performance for years. LDM's capabilities in grants planning, architecture, planning, redevelopment, and construction management has led to continued growth and success in performing multi -discipline, multi -task projects. LDM`s clients have benefited from the experience that our architects have acquired from challenging projects throughout the United States and other countries including Mexico and Russia. Founded in 1986 and headquartered in Rancho Cucamonga, California, LDM has experienced steady growth in size and services ability. LDM provides solutions that are aesthetically and economically sound and satisfy the needs of our clients. Our professional staff along with our affiliate staff is multi - disciplined with specialists in • Architecture • Urban Planning • Grants Planning - Redevelopment • Project Management Construction Management, and Environmental Planning. This broad range of capabilities, enable our private and public sector clients to obtain complete solutions from one fulI- service consulting firm. Obtaining all of these services from a single consultant facilitates consistent relationships with clients, saves time, eliminates redundancy, and ensures management accountability. Award -Winning Solutions That Work At LDM, we take time to listen to our clients and to understand their business and technical needs, as well as budgetary, personnel, and schedule constraints. We then tailor our services to satisfy those needs, combining experience with creativity to find the best solutions for each problem. LDM considers efficiency of design, quality of work, and on- time performance essential cornerstones for services provided to our clients. ■ LDM ASSOCIATES, INC. 0 Executive Summar First -of -a kind solutions when proven solutions will not solve client problems have shaped LDM's growth. We look beyond the present to adapt proven methodologies and at the same time strive to improve new ones. An idea is only the beginning, as these ideas evolve into practical solutions we establish high standards for each solution to meet. We consistently undertake cost -benefit analysis of these new ideas and compare them with costs and the track record of well-established methods. We always support our staff in their efforts to develop new concepts and innovative designs, and all proposals and new ideas are always evaluated against established performance criteria and cost effectiveness. Skills and Commitment People working together is what makes LDM projects successful. Our goal for service is to work closely with our clients so our shared knowledge, innovation and enthusiasm will be to their benefit. Our goals for service, quality, and innovation demand that we provide a number of specialized services and the professional staff that can carry out these responsibilities. We believe that technology alone does not solve difficult problems. People do. Great solutions are delivered by employees committed to client services that keep in mind the need of the client. LDM's staff is experienced in managing and performing large and small multidisciplinary projects, The firm's comprehensive services are integrated to provide overall project services ranging from facilities planning, through design and construction management. LDM's staff is well versed in local, regional, state and federal regulatory requirements, precedents, and trends. The Quality Management It is the principal goal of LDM to produce high-quality work products and maintain a reputation for quality and timely services. LDM's Quality Assurance/Quality Control (QA/QC) program is composed of several documents that individually address the different disciplines within which the company 0 LDM ASSOCIATES, INC. ■ Executive Summar works. The objectives of the QA/QC program are to provide the highest quality design products. The phrase, "highest quality design products", is defined as "achieving the intended scope and purpose of project in the most cost-effective manner possible." LDM Associates, Inc. and its affiliate have experience and can provide assistance with the following services: Architectural Design Urban Planning Redevelopment Building Design Site Planning Site Investigation Facade Rehabilitation Design Feasibility Studies/Cost Analysis Building Construction Plans Building Construction Specifications Residential Energy Calculations Entitlement Processing Interior Space Planning/Design Landscape design and construction drawings Site Planning Urban Design Conceptual Layout and Design Development Feasibility Studies General Plan Preparation Zoning Documents Specific Plans Project Management Redevelopment Agency S year Implementation Plan (AB 1290) Redevelopment Agency Operations and Management Redevelopment Agency Public Information Materials Redevelopment Agency Annual Reports (H&S Code 33080.1) Project Management 0 LDM ASSOCIATES, INC. 9 Grants Planning Construction Management Executive Summar CDBG Program Operations & Management Home Program Operations & Management Housing Rehabilitation Program Implementation Commercial Rehabilitation Program Implementation First Time Homebuyer Program Implementation Davis -Bacon Labor Compliance Properly Inspections (residential & commercial) Project Management Construction Management Construction Management Planning Quality Assurance/Quality Control Procurement Services ■ LDM ASSOCIATES, INC. 0 Representative Projects Urban Planning GOVERNMENTAL CONSULTATION CITY OF FONTANA - FONTANA AUTO MALL SPECIFIC PLAN Fontana, California Preparation of a specific plan, design guidelines, and development standards for a 28.55 acre Auto Mall located at the intersection of the San Bernardino Freeway (I-10) and Citrus Avenue. The plan addresses issues of parking facilities lot configuration and size, design theme, development and design guidelines, landscaping guidelines, and signage guidelines. Client: City of Fontana Redevelopment Agency INLAND EMPIRE COMMERCE_ CENTER SPECIFIC_ _PLAN Fontana, California Reviewed and processed the Inland Empire Commerce Center Specific Plan on behalf of the City of Fontana Redevelopment Agency. The Inland Empire Commerce Center is the site of the former Kaiser Fontana Steel Mill and is located northeast of the San Bernardino Freeway/Etiwanda Avenue interchange. The Plan encompassed 1,332 acres of land to be used for industrial development. Client: City of Fontana Redevelopment Agency CITY OF LA HABRA HEIGHTS - POWDER CANYON SPECIFIC PLAN La Habra Heights, California Prepared and processed the Powder Canyon Specific Plan on behalf of the City of La Habra Heights. The Powder Canyon Specific Pian encompasses 545 acres and would provide for 136 single family estate homes surrounding an 18 hole golf course with a clubhouse and related amenities. Client: City of La Habra Heights CITY OF DESERT HOT SPRINGS - ECONOMIC DEVELOPMENT PLAN Desert Hot Springs, California Responsible for the preparation of an Economic Development Plan for the City's industrial area. The plan included the preparation of an Economic Development Strategy, industrial area analysis, and business retention/expansion programs. Client: City of Desert Hot Springs Redevelopment Agency CITY OF BRADB_URY- ZONING ORDINANCE Bradbury, California — Responsible for for the preparation of the City's Zoning Ordinance. Tasks included reviewing current zoning ordinance, assembling a committee to indicate current problems with code and present new code to Planning Commission and City Council for review and approval. Client: City of Bradbury ■ LDM ASSOCIATES, INC. ■ Representative Projects Urban Plannin CITY OF LOMITA - ZONING ORDINANCE Lomita, California Responsible for the preparation of the City's Zoning Ordinance. Tasks included reviewing current zoning ordinance, assembling a committee to indicate current problems with code and present new code to Planning Commission and City Council for review and approval. Client: City of Lomita CITY OF DESERT HOT SPRINGS - REDEVELOPMENT AGENCY OPERATIONS Desert Hot Springs, California Responsible for the administration of the City's Redevelopment programs including the implementation of the Rehabilitation Programs for commercial, residential and industrial developments in the City's two Redevelopment Project Areas. Client: City of Desert Hot Springs Redevelopment Agency CITY OF LA HABRA HEIGHTS - PLANNING DEPARTMENT OPERATIONS La Habra Heights, Califomia� " Performed the day to day administration of the Planning Department for the City. Tasks included assisting the public at the counter; preparation and presentation of reports to the Planning Commission and City Council; reviewed plans for conformance with the La Habra Heights Municipal Code; preparation of zoning ordinance amendments and review of existing zoning code; review specific plans for master planned developments. Client: City of La Habra Heights CITY OF BRADBURY - PLANNING DEPARTMENT OPERATIONS Bradbury, California Responsible for the day to day administration of the Planning Department for the City, Tasks included assisting the public with questions regarding development standards and processing requirements; preparation and presentation of reports to the Planning Commission and City Council; reviewed plans for conformance with the Bradbury Municipal Code and General Plan; preparation of zoning ordinance amendments and review of existing zoning code. 0 LDM ASSOCIATES, INC. 0 Representative Projects Urban Planning MASTER PLANS NICHOLS AIR MUSEUM Greenfield, California. Preparation of a 115 acre Master Plan for a 180,000 square foot World War II airplane museum. Master plan includes a 150 room hotel, two free standing restaurants, a winery, 70,000 square feet of commercial buildings, and a airport runway with airplane hangers. Client: Charles Nichols FONTANA AUTO MALL Fontana, California Master Plan for an auto mall, which encompasses six, auto dealerships of approximately 30,000 square feet each on a 28.55 acre parcel of land. Client: City of Fontana SOUTH GATE AUTO PLAZA South Gate, California Master Plan for an auto mall which encompasses three auto dealerships of approximately 34,000 square feet each and 80,000 square feet of industrial buildings on a 15 acre parcel of land. Client: City of South Gate SOUTH GATE SENIOR VISTAS South Gate, California Master Plan for a 80 senior housing cluster homes. Responsible for the coordination and preparation of public street plans, infrastructure plans, grading plans, design and construction plans for the 80 homes, and construction management. Client. UDI Development Co., Inc. LAS CASAS DE BELL GARDENS Bell Gardens, California Master Plan for a 59 home subdivision. Responsible for the coordination and preparation ofpublic street plans, infrastructure plans, grading plans, design and construction plans for the 59 homes, and construction management. Client: UDI Development Co., Inc. ■ LDM ASSOCIATES, INC. 0 Representative Projects Urban Planning SOUTH GATE PARK HOMES South Gate, California Master Plan for a 32 home subdivision. Responsible for the coordination and preparation of public street plans, infrastructure plans, grading plans, design and construction plans for the 32 homes, and construction management. Client: UDI Development Co., Inc. SANTA ANA/SEVILLE HOMES South Gate, California Master Plan for a 19 home subdivision. Responsible for the coordination and preparation of public street plans, infrastructure plans, grading plans, design and construction plans for the 19 homes, and construction management. Client: UDI Development Co., Inc. LDM ASSOCIATES, INC. Representative Projects Grants Management CITY OF RIALTO - CDBG PROGRAM ADMINISTRATION Rialto, California Responsible for the day to day administration of the City's Community Development Block Grant (CDBG) program and coordinating with the U.S. Department of Housing and Urban Development (HUD). Client: City of Rialto CITY OF HAWTHORNE - CDBG PROGRAM ADMINISTRATION Hawthorne, California Responsible for the day to day administration of the City's Community Development Block Grant (CDBG) program and coordinating with the U.S. Department of Housing and Urban Development (HUD). Client: City of Hawthorne CITY OF SAN FERNANDO - CDBG PROGRAM ADMINISTRATION San Fernando, California Responsible for the day tot day administration of the City's Community Development Block Grant (CDBG) program and coordinating with the Los Angeles County Community Development Commission and Department of Housing and Urban Development (HUD). Client: City of San Fernando CITY OF CALABASAS - CDBG PROGRAM ADMINISTRATION Calabasas, California Responsible for the day to day administration of the City's Community Development Block Grant (CDBG) program and coordinating with the Los Angeles County Community Development Commission and Department of Housing and Urban Development (HUD). Client: City of Calabasas CITY OF NEWPORT BEACH - CDBG PROGRAM ADME�TSTRATION Newport Beach, California Responsible for the day to day administration of the City's Community Development Block Grant (CDBG) program and coordinating with the U.S. Department of Housing and Urban Development (HUD). Client: City of Newport Beach CITY OF PALMDALE - CDBG PROGRAM ADMNISTRATION Palmdale, California Responsible for the day to day administration of the City's Community Development Block Grant (CDBG) program and coordinating witli the U.S. Department of Housing and Urban Development (HUD). Client: City of Palmdale 0 LDM ASSOCIATES, INC. 0 Representative Projects Grants Manatiement CITY OF DESERT HOT SPRINGS - CDBG PROGRAM MANAGEMENT Desert Hot Springs, California Responsible for the day to day administration of the City's Community Development Block Grant (CDBG) program and coordination with the U.S. Department of Housing and Urban Development (HUD). Client: City of Desert Hot Springs HAWTHORNE - FIRST TIME HOMEBUYER PROGRAM Hawthorne, California Responsible for the preparation of the program guidelines and the overall administration of the City's First Time Homebuyer Program. The program was funded using the City's HOME funds in addition to the redevelopment agencies 20% set-aside funds. Client: City of Hawthorne CITY OF SAN FERNANDO - FIRST TIME HOMEBUYER PROGRAM San Fernando, California Responsible for the preparation of the program guidelines and the initial administration of the City's First Time Homebuyer Program. The program was funded using the City's 20% set-aside redevelopment funds. Client: City of San Fernando CITY OF CALABASAS - FIRST TIME HOMEBUYER PROGRAM Calabasas, California Responsible for the preparation of the program guidelines and the initial administration of the City's First Time Homebuyer Program. The program was funded using the City's development impact fees that is required of all commercial and industrial developments. Client: City of Calabasas. CITY OF SAN FERNANDO - COMMERCIAL REHABILITATION PROGRAM San Fernando, California Responsible for the administration of the City's Commercial Rehabilitation Program funded under the Community Development Block Grant (CDBG) program. Duties included the implementation of the program; preparation of architectural plans and bid documents; and labor compliance associated with the rehabilitation of the commercial facades. Client: City of San Fernando CITY OF HUNTINGTON PARK - COMMERCIAL REHABILITATION PROGRAM Huntington Park, California Responsible for the administration of the City's Commercial Rehabilitation Program funded under the Community Development Block Grant (CDBG) program. Duties included the implementation of the program; preparation of architectural plans and bid documents; and labor compliance associated with the rehabilitation of the commercial facades. Client: City of Huntington Park ■ LDM ASSOCIATES, INC. ■ Representative Projects Rehabilitation Programs CITY OF HAWTHORNS - COMMERCIAL REHABILITATION PROGRAM Hawthorne, California Responsible for the administration of the City's Commercial Rehabilitation Program funded under the Community Development Block Grant (CDBG) program. Duties included the implementation of the program; preparation of architectural plans and bid documents; and labor compliance associated with the rehabilitation of the commercial facades. Client: City of Hawthorne CITY OF LAWNDALE - COMMERCIAL REHABILITATION PROGRAM Lawndale, California Responsible for the administration of the City's Commercial Rehabilitation Program funded under the Community Development Block Grant (CDBG) program. Duties included the implementation of the program; preparation of architectural plans and bid documents; and labor compliance associated with the rehabilitation of the commercial facades. Client: City ofLawndale CITY OF RIALTO - COMMERCIAL REHABILITATION PROGRAM Rialto, California Responsible for the administration of the City's Commercial Rehabilitation Program funded under the Community Development Block Grant (CDBG) program. Duties included the implementation of the program; preparation of architectural plans and bid documents; and labor compliance associated with the rehabilitation of the commercial facades. Client: City of Rialto 0 LDM ASSOCIATES, INC. 0 Representative Projects Rehabilitation Programs CITY OF SAN FERNANDO - EARTHQUAKE RECOVERY HOUSING PROGRAM San Fernando, California Responsible for the administration of the Earthquake Recovery Housing Repair Program for the City of San Fernando. Tasks included reviewing applications for qualification in the program, conduct inspections of earthquake damaged buildings, established grant amounts, and oversaw the repair of the buildings. Client: City of San Fernando CITY OF CALABASAS - EARTHQUAKE RECOVERY HOUSING PROGRAM Calabasas, California Responsible for the management of the Earthquake Recovery Housing Program for the City of Calabasas. Tasks included reviewing applications for qualification in the program, conduct inspections of earthquake damaged buildings, established grant amounts, prepare work write-ups and specifications for bidding, obtain bids, prepare contracts, provide construction management and prepare reimbursement request from Housing and Urban Development (HUD), and oversaw the repair of the buildings. Client: City of Calabasas CITY OF AGOURA HILLS - HOUSING REHABILITATION PROGRAM Agoura Hills, California Responsible for the management of the Housing Rehabilitation Program for the City of Agoura Hills. Tasks included reviewing applications for qualification in the program, conduct inspections of the residential properties, established grant/loan amounts, prepare work write-ups and specifications for bidding, obtain bids, prepare contracts, provide progress inspections and conduct project close out, including recordation of the Notice of Completion. Client: City of Agoura Hills CITY OF HAWTHORNE - HOUSING REHABILITATION PROGRAM Hawthorne, California Responsible for the management of the Housing Rehabilitation Program for the City of Hawthorne. Tasks included reviewing applications for qualification in the program, conduct inspections of the residential properties, established grant/loan amounts, prepare work write-ups and specifications for bidding, obtain bids, prepare contracts, provide progress inspections and conduct project close out, including recordation of the Notice of Completion. Client: City of Hawthorne 0 LDM ASSOCIATES, INC. ■ Representative Projects Architectural PUBLIC/GOVERNMENTAL/INSTITUTIONAL MOUNT CALVARY -FAITH LUTHERAN CHURCH West Covina, California Provided architectural services for a 7,000 square foot church expansion of a sanctuary, conference room and administrative offices. Client: Mount Calvary Church PUENTE HILLS BAPTIST CHURCH Walnut, California Provided architectural services for a 90 foot diameter geodesic dome sanctuary, administrative offices and an 80 foot diameter dome for educational classrooms. Client: Puente Baptist Church BALDWIN PARK FACADE RENOVATION PROGRAM Baldwin Park, California Provided architectural services for a facade renovation of 10 commercial buildings in the downtown Baldwin Park area. Client: City of Baldwin Park APPLE VALLEY FIRE PROTECTION DISTRICT, FIRE STATION NO.2 Apple Valley, California Provided architectural services for a 10,000 square foot fire station and administrative offices. Client: Apple Valley Fire Protection District WALNUT CREEK NATURE PARK Baldwin Park, California Provided architectural services for a 3,300 square foot nature study center in the center of a botanical nature park. Client: City of Baldwin Park LOS ANGELES ZOO RENOVATION Los Angeles, California Provided architectural services for a renovation and expansion of 100,000 square fee to the children's section of the Los Angeles Zoo. Client: City of Los Angeles PUENTE BAPTIST CHURCH Hacienda Heights, California Provided architectural services for a 14,000 square foot sanctuary and administrative offices for the congregation. Client: Puente Baptist Church 0 LDM ASSOCIATES, INC. 2 Representative Projects Architectural SAN FERNANDO FACADE RENOVATION PROGRAM San Fernando, California Provided architectural services for a facade renovation of 3 commercial buildings in the downtown San .Fernando area. Client: City of San Fernando CARDIO -VASCULA_ R SURGERY WING Belarus, Russia Provided architectural services for a 7,800 square foot cardia -vascular surgery wing to an existing hospital in the City of Belarus, Russia. Client: United Systems, Inc. TURKEY RUN HEADQUARTERS Turkey Run, Washington D.C. Provided architectural services for an 8,512 square foot headquarters building for the National Park service at Turkey Run. Client: United Systems, Inc. YANKS AIR MUSEUM AND VISITOR COMPLEX Greenfield, California Preparation of a 115 acre Master Plan for a 180,000 square foot World War 11 airplane museum. Master plan includes a 150 room hotel, two free standing restaurants, a winery, 70,000 square feet of commercial buildings, and a airport runway with airplane hangers. Client: Charles Nichols HAWTHORNE COMMERCIAL REHABILITATION PROGRAM Hawthorne, California Provided architectural services for a facade renovation of 16 commercial buildings in the downtown Hawthorne area. Client: City ofHatiwthorne ONTARIO - OLD POLICE STATION REHAB]LITATION Ontario, California _ ..._ _ _ .__ ..._ _ Provided architectural services for the rehabilitation of the Old Police Station. In addition plans were prepared and specifications. Client.- City of Ontario ONTARIO - CIVIL AIR PATROL BUILDING REHABILITATION Ontario, California Provided architectural services for the rehabilitation of the Air Force Building. In addition plans were prepared and specifications. Client: City of Ontario ■ LDM ASSOCIATES, INC. 0 Representative Projects Architectural RL4LTO - POLICE STATION REHABILITATION Rialto, California Provided architectural services for the rehabilitation of the Police Station. Plans, specifications and bid documents were prepared forbidding of the project. Client: City of Rialto RIALTO - COMMUNITY CENTER Rialto, California Provided architectural services for the rehabilitation of the Rialto Community Center. Plans, specifications and bid documents were prepared for bidding of the project. Client: City o f Rialto ONTARIO - OLD POLICE STATION REHABILITATION Ontario, California Provided architectural services for the rehabilitation of the Old Police Station. In addition plans were prepared and specifications. Client: City of Ontario 0 LDM ASSOCIATES, INC. 0 Representative Projects Architectural RESIDENTIAL CUSTOM HOMES GARCIA RESIDENCE La Habra Heights, California Provided architectural services for a 4,600 square foot custom home located on a.75 acre lot in the hillside community of La Habra Heights. Client: Jose Garcia FRAZIER RESIDENCE La Puente, California Provided architectural services for a 3,200 square foot custom home located on a 1.5 acre lot in the hillside of the City of La Puente. Client: Jolene Frazier NICHOLS RESIDENCE Huntington Beach Marina, California Provided architectural services for a 5,600 square foot custom home located on a 10,000 square foot lot in the City of Huntington Beach Marina. Client: Charles Nichols B. YOUNG RESIDENCE Hacienda Heights, California Provided architectural services for a 9,000 square foot custom home located on a 1.1 acre lot in the hillside of the City of Hacienda Heights. Client: Bill Young K. YOUNG RESIDENCE Hacienda Heights, California Provided architectural services for a 8,800 square foot custom home located on a 1.05 acre lot in the hillside of the City of Hacienda Heights. Client: Kenneth Young PAUL BOUZ RESIDENCE San Dimas, California Provided architectural services for a 6,500 square foot custom home located on a 1.5 acre lot overlooking Puddingstone Lake. Client: Paul Bouz 0 LDM ASSOCIATES, INC. 0 Representative Projects Architectural NAJIB BOUZ RESIDENCE San Dimas, California Provided architectural services for a 6,000 square foot custom home located on a 1.25 acre lot overlooking Puddingstone Lake. Client: Najib Bouz NOTTINGHAM_ RESIDENCE San Dimas, California Provided architectural services for a 6,500 square foot custom home located on a 1.5 acre at in the hillside community of San Dimas. Client: Jim Nottingham YI RESIDENCE Diamond Bar, California Provided architectural services for a 6,800 square foot custom home located on a 1.2 acre lot in the exclusive area of the City of Diamond Bar called "The Country". Client: Mr. & Mrs. Yi KATINA RESIDENCE Monrovia, California Provided architectural services for a 8,200 square foot custom home located on a 2 acre lot in the community of the City of Arcadia. Client: Mr. & Mrs. Katina WILLIAMS RESIDENCE San Dimas, California Provided architectural services for a 6,250 square foot custom home located on a 1.2 acre lot in the hillside community of San Dimas. Client: Mr. & Mrs. Williams COVARRUBIAS RESIDENCE Walnut, California Provided architectural services for a 6,000 square foot custom home located on a .6 acre lot in the hillside community of Walnut. Client: Mr. & Mrs. Covarrubias. ORTIZ RESIDENCE La Habra Heights, California Provided architectural services for a 4,300 square foot custom home located on a 1.1 acre lot in the hillside community of La Habra Heights. Client: Mr. & Mrs. Ortiz ■ LDM ASSOCIATES, INC. ■ Representative Projects Architectural PRIETO RESIDENCE Chino Hills, California Provided architectural services for a 5,600 square foot custom home located on a 1.2 acre lot in the hillside community of Chino Hills. Client: Mr. & Mrs. Prieto TSAO/CHEN RESIDENCE Monrovia, California Provided architectural services for a 5,000 square foot custom home located on a 1.2 acre lot in the hillside community of Monrovia. Client: Mr. & Mrs. Tsao SOLIS RESIDENCE Glendora, California Provided architectural services for a 5,250 square foot custom home located on a 2.1 acre lot in the hillside community of Glendora. Mr. & Mrs. Alex Solis CHOUGH RESIDENCE Chino Hills, California Provided architectural services for a 4,000 square foot custom home located on a .5 acre lot in the hillside community of Chino Hills. Client: M: & Mrs. Chough ORTIZ RESIDENCE II La Habra Heights, California Provided architectural services for a 4,600 square foot custom home located on a 1.5 acre lot in the City of La Habra Heights. Client: Mr. & Mrs. Ortiz ATEIA. RESIDENCE West Covina, California Provided architectural services for a remodel of an existing 5,000 square foot home and added 2,400 square foot to the residence. The home is located on a 1.2 acre lot. Client: Dr. & Dr. Ateia VERMONS RESIDENCE Glendora, California Provided architectural services for a 5,500 square foot custom home located on a 1.0 acre lot in the City of Glendora. Client: Mr. & Mrs. Vermons ■ LDM ASSOCIATES, INC. 0 Representative Projects Architectural RESIDENTIAL TRACT HOME DEVELOPMENT LAS CASAS DE BELL GARDENS Bell Gardens, California Provided architectural services for 59 single-family homes ranging in size from 1,400 square feet to 1,600 square feet. Client: UDI Development Co., Inc. LOOKING GLASS ESTATES Upland, California Provided architectural services for 34 single-family homes ranging in size from 1,625 square feet to 2,500 square feet. Client: Northtivoods Development SOUTH GATE PARK HOMES South Gate, California Provided architectural services for 32 single-family homes ranging in size from 1,350 square feet to 1,560 square feet. Client: UDI Development Co., Inc. NOTTINGHAM HOMES Baldwin Park, California, Provided architectural services for 28 single-family homes ranging in size from 1,350 square feet to 1,525 square feet. Client: Jim Nottingham PARK VIEW HOMES Baldwin Park, California Provided architectural services for 22 single-family homes ranging in size from 1,250 square feet to 1,650 square feet. Client: Alexander - Catania Development SANTA ANA/SEVILLE HOMES South Gate, California Provided architectural services for 19 single-family homes ranging in size from 1,400 square feet to 1,600 square feet. Client: UDI Development Co., Inc. 0 LDM ASSOCIATES, INC. 0 Representative Projects Architectural SIERRA MADRE HOMES Sierra Madre, California Provided architectural services for 15 single-family homes ranging in size from 1,500 square feet to 2,100 square feet. "Golden Nugget" Grand Prize for best residential project -detached. Client: Alexander -Catania Development LAS VECINAS HOMES La Puente, California Provided architectural services for 6 single-family homes ranging in size from 1,100 square feet to 1,300 square feet. Client: Jolene Frazier ■ LDM ASSOCIATES, INC. 0 Representative Projects RESIDENTIAL APARTMENTS/CONDOMINIUMS ARROW/BENSON APARTMENTS Upland, California 324 unit apartment complex and recreation center. Client: Northwoods Development SANTA BARBARA APARTMENTS Santa Barbara, California 235 unit apartment complex and recreation facilities. Client: Northwoods Development SAN MARCOS APARTMENTS San Marcos, California 110 unit apartment complex. Client: Northwoods Development LAS VECINAS APARTMENTS La Puente, California 24 unit apartment complex. Client: Jolene Frazier DUDLEXT SENIOR APARTMENTS South Gate, California 20 unit apartment complex. Client: UDI Development Co., Inc. PATRITI APARTMENTS La Puente, California 20 unit apartments complex. Client: Loan. Patriti 0 LDM ASSOCIATES, INC. 0 Architectural Representative Projects Architectural COMMERCIAL/OFFICE/INDUSTRIAL CERDA COMMERCIAL PLAZA Maywood, California A 9,000 square foot commercial center located on a .8 acre parcel of land. Client: Jose T. Cerda BOGART CENTER Baldwin Park, California A 6,600 square foot commercial center located on a 20,000 square foot triangular lot. Client: Bogart Development Co. HERNANDEZ COMMERCIAL PLAZA Hawaiian Gardens, California A 11,000 square foot commercial center located on a .7 acre lot on the major north/south arterial highway of the city, Client: Raul Hernandez BOUTTE COMMERCIAL BUILDING Huntington Park, California A 3,200 square foot commercial building located on a 10,000 square foot lot. Client: Mr. Boutte COMMERCL4L REMODEL Los Angeles, California A 15,000 square foot commercial building remodel for use as a super market specializing in the sale of hispanic products. Client: Manoucherhr Masjedi UDI DEVELOPMENT OFFICE South Gate, California A 5,000 square foot office building located on a 20,000 square foot lot. Client: UDI Development Co., Inc. MEDICAL BUILDING REMODEL South Gate, California Interior and exterior remodel of a 10,000 square foot medical center. Client: Richard Behfarin JOHANSEN RECYCLING CENTER La Puente, California A 6,000 square foot recycling center on a .8 acre parcel in the industrial section of the city. Client: Mr. Johansen 0 LDM ASSOCIATES, INC. ■ Representative Projects Architectural LA PIZZA LOCA Los Angeles, California Prepared facade design for all future Pizza Loca establishments. Client: Pizza Loca Inc. VALLEY PROFESSIONAL CENTER_ Walnut, California A 31,000 square foot office building located on a .8 acre triangular lot. Client: Joe Michaels CHILDREN`S DENTAL CENTER South Gate, California A 5,400 square foot expansion and remodel of an existing children's dental office including a new theater, arcade room, offices and operatory rooms. Client: Dr. Scott Jacks A MI HACIENDA RESTAURANT/NIGHT CLUB EXPANSION La Puente, California A 4,900 square foot expansion and remodel of an existing 5,000 square foot restaurant/night club. Client: Armando Gallarzo A Ml HACIENDA RESTAURANT/NIGHT CLUB EXPANSION Pico Rivera, California A 8,600 square foot expansion and remodel of an existing 6,000 square foot restaurant/night club. Client: Juan E. Garcia BABY CHEEZE RESTAURANT Zacatecas, Zacatecas, Mexico A 9,500 square foot restaurant with an arcade/entertainment center targeted towards children. Client: Ricardo Lopez LLOV10 FORD South Gate, California A 34,000 square foot Ford Automobile dealership located on a 5.1 acre Iot. Client: Sergio Llovio A MI HACIENDA RESTAURANT/NIGHT CLUB R Pico Rivera, California A new 20,000 square feet combination nightclub and restaurant located on a 29 acre site at the entry into Pico Rivera. Client: Juan Garcia ■ LDM ASSOCIATES, INC. ■ Representative Projects Architectural RODRIGUEZ COMMERCIAL BUILDING East Los Angeles, California Provided architectural services for a 2,800 square foot two story commercial building located on a 0.3 acre Iot along Brooklyn Avenue. Client: Mr. & Mrs. Rodriguez MOUNTAIN OII. & LUBE FACILITY Upland, California Provided architectural services for a 4 bay oil change facility and auto detailing center in the City of Upland. Client: Mr. Sam Desai WINDOWS INDUSTRIAL PARK Baldwin Park, California 10,000 square foot industrial park complex located on a 1 acre site in the City of Baldwin Park, Client: Mr. Charles Nichols MISSION CAR WASH & LUBE FACILITY San Gabriel, California Provided architectural services for a 5 bay oil and lube facility for an existing car wash facility in the City of San Gabriel. Client: Mr. Dan Gerstner ALAMO CAR WASH FACILITY Walnut, California Prepared plans for the subdivision of a car wash and commercial complex in the City of Walnut. Client: Mr. Dan Gerstner 0 LDM ASSOCIATES, INC. ■ Representative Projects Proiect/Construction Mana4aement MOUNT CALVARY -FAITH LUTHERAN CHURCH West Covina, California Responsible for the coordination and construction management of a 7,000 square foot church expansion of a sanctuary, conference room and administrative offices. Client: Mount Calvary Faith Lutheran Church SOUTH GATE PARK HOMES South Gate, California Responsible for the coordination and construction management of public streets, infrastructure, grading, and construction of 32 single family in the City of South Gate. Client: UDI Development Co., Inc. CITY OF CALABASAS - EARTHQUAKE RECOVERY HOUSING PROGRAM Calabasas, California Responsible for the construction management of the Earthquake Recovery Housing Rehabilitation Program for the City of Calabasas. Tasks included conducting inspections of earthquake damaged buildings, established scope of work and construction management for the repair of the earthquake damage of the dwellings. Client: City of Calabasas CITY OF SAN FERNANDO - EARTHQUAKE RECOVERY HOUSING PROGRAM San Fernando, California Responsible for the construction management of the Earthquake Recovery Housing Rehabilitation Program for the City of San Fernando. Tasks included conducting inspections of earthquake damaged buildings, established scope of work and construction management for the repair of the earthquake damage, and oversee the repair of the dwellings and commercial buildings. Client: City of San Fernando UDI DEVELOPMENT OFFICE South Gate, California Responsible for the coordination and construction management of a 5,000 square foot corporate office building located on a 20,000 square foot lot. Client: UDI Development Co., Inc. GARCIA RESIDENCE La Habra Heights, California Responsible for the coordination and construction of a 4,600 square foot custom home located on a .75 acre lot in the hillside community of La Habra Heights. Client: Jose Garcia 0 LDM ASSOCIATES, INC. ■ Representative Projects Project/Construction Management MARSHALL RESIDENCE Diamond Bar, California Responsible for the construction remodeling of a 2,800 square foot home. Client: Thomas Marshall, Ca/Poly Pomona Basketball Coach, Pomona, CA MISSION OIL & LUBE FACILITIES San Gabriel, California Responsible for the coordination and construction management of a 5 bay oil change facility in the City of San Gabriel. Client: Mr. Dan Gerstner ALAMO CAR WASH - COMMERCIAL FACILITY Walnut, California Assist owner with the construction management of a car wash, oil &lube, mini mart and commercial center in the City of Walnut. Client: Mr. Dan Gerstner TSAO/CHEN RESIDENCE Monrovia, California Assist owner with the construction management of a 5,000 square foot custom home located on a 1.2 acre lot in the hillside community of Monrovia. Client: Mr. Harry Tsao & Ms. Carol Chen PRIETO RESIDENCE Chino Hills, California Assist owner with the construction management of a 5,600 square foot custom home located on a 1.2 acre lot in the hillside community of Monrovia. Client: Mr. & Mrs. Prieto CITY OF RIALTO Rialto, California Assist the City's Recreation and Community Services Department in the oversight of the rehabilitation of the facility. The facility is a 1950's middle school that was converted into the recreation center. The rehabilitation work was completed on the gymnasium, and 10 other buildings on the site. Client: City of Rialto ONTARIO - OLD POLICE STATION REHABILITATION Ontario, California Provided architectural services for the rehabilitation of the Old Police Station. In addition plans were prepared and specifications. Client: City of Ontario 0 LDM ASSOCIATES, INC. ■ Representative Projects Proiect/Construction Manaeement RIALTO - POLICE STATION REHABILITATION Rialto, California - Provided project and construction management services to the City of Rialto in the rehabilitation of their existing Police Station facility. The rehabilitation work included all ADA improvements necessary to bring the building up to current code. Client: City of Rialto RIALTO - SKATE PARK Rialto, California Provided project and construction management services to the City of Rialto in the construction of a 10,000 square foot skate park. Duties also included labor compliance monitoring and review. Client: City ofRialto RIALTO CITY PARK — ADA RESTROOMS Rialto, California Provided project and construction management services to the City of Rialto in the demolition of an existing non -ADA compliant restroom facility and the construction of a new restroom/concession stand facility. Client. City ofRialto RIALTO SENIOR CENTER Rialto, California Currently providing project and construction management services to the City of Rialto in the construction of a new 17,000 square foot senior center facility. The estimated construction cost is 4 million dollars. Client: City of Rialto CITY OF RANCHO PALOS VERDES - PORTUGUESE CANYON BLVD. EROSION CONTROL PROJECT Rancho Palos Verdes, California Responsible for the Davis -Bacon monitoring of the City's Portuguese Canyon Blvd. Erosion Control project and coordinating with the Los Angeles County Community Development Commission (CDC) and Department of Housing and Urban Development (HUD) for project implementation. Client: City of Rancho Palos Verdes CITY OF RANCHO PALOS VERDES - HESSY PARK PROJECT Rancho Palos Verdes, California Responsible for the Davis -Bacon monitoring of the City's Hessy Park project and coordinating with the Los Angeles County Community Development Commission (CDC) and Department of Housing and Urban Development (HUD) for project implementation. Client: City of Rancho Palos Verdes 8 LDM ASSOCIATES, INC. ■ Representative Projects Project/Construction Management CITY OF RANCHO PALOS VERDES - EAST VIEW/LADERA LINDA PARK PROJECT Rancho Palos Verdes, California Responsible for the Davis -Bacon monitoring of the City's East View/Ladera Linda Park project and coordinating with the Los Angeles County Community Development Commission (CDC) and Department of Housing and Urban Development (HUD). Client. City of Rancho Palos Verdes CITY OF RANCHO PALOS VERDES - RANCHO PALOS VERDES DRIVE SOUTH PROJECT Rancho Palos Verdes, California Responsible for the Davis -Bacon monitoring of the City's Rancho Palos Verdes Drive South project and coordinating with the Los Angeles County Community Development Commission (CDC) and Department of Housing and Urban Development (HUD). Client: City of Rancho Palos Verdes CITY OF MOORPARK - SENIOR CENTER PROJECT Moorpark, California Responsible for the Davis -Bacon monitoring of the City's Senior Center project and coordinating with the U.S. Department of Housing and Urban Development (HUD). Client: City of Moorpark ■ LDM ASSOCIATES, INC. ■ LIST OF REFERENCES r"l LLDM Associates• Inc. Jim Strodtbeck Redevelopment Director City of Ontario 316 East "E" Street Ontario, CA 91764 Telephone: (909) 395-2005 Mari Guerrero CDBG Coordinator City of Hawthorne 4455 West 126"' Street Hawthorne, CA 90250 Telephone: (310) 970-7110 Judy Huey Administrative Analyst City of Rancho Palos Verdes 30940 Hawthorne Blvd. Rancho Palos Verdes, CA 90275 Telephone: (310) 544-5252 Tina Gall CDBG Program Consultant City of El Segundo 350 Main Street El Segundo, CA 90245 Telephone: (310) 524-2300 Larry Thornburg Director of Recreation and Community Sery City of Rialto 214 N. Palm Avenue Rialto, CA 92376 Telephone: (909) 421-4968 C. Edward Diikes Interim City Manger City of Bradbury 600 Winston Ave. Bradbury, CA 91010 Telephone: (626) 358-3218 References Mr. Otto Kroutil Development Director City of Ontario 303 East `B" Street Ontario, CA 91764 Telephone. (909) 395-2171 Mr. Donald Knechtel Director of Building and Safety City of Hawthorne 4455 West 126th Street Hawthorne, CA 90250 Telephone: (310) 970-7951 Roger Friesen Community Development Director City of Walnut 21201 La Puente Road Walnut, CA 91789-2018 Telephone: (909) 595-7543 Mr. Juan Garcia A Mi Hacienda Restaurant/Night Club 8544 Whittier Blvd. Pico Rivera, CA 90660 Telephofle:Q10) 949-9966 Miguel Ramirez Housing Coordinato City of Lawndale 14717 Burin Avenue Lawndale, CA 90260 Telephone: (310) 973 8 LDM ASSOCIATES, INC. ■ i i i i i WILL®AN Serving Public Agencies November 7, 2002 Mr. James DeStefano Deputy City Manager City of Diamond Bar 21825 East Copley Drive Diamond Bar, CA 91765 Subject: Proposal to Implement and Administer a CDBG Funded Housing Rehabilitation Program Dear Mr. DeStefano: 13191 Crossroads Parkway North, Suite 405 Industry, California 91746-3497 562/908-6200 fax 562/695-2120 www.willdan.com Willdan is pleased to submit this proposal to implement and administer a Community Development Block Grant (CDBG) funded housing rehabilitation program for the City of Diamond Bar. This proposal has been prepared in response to your recent request and is based on our familiarity with applicable Federal and County guidelines and regulations as well as ourconsiderable experience in administering housing rehabilitation programs for cities across California. The proposal format has been organized to include the following information: • Description of Firm • Project Approach • Project Team • Related Experience • References • Proposed Fee We believe our proposal is fully responsive to your request and that the services being offered by Willdan will fulfill the City's needs in a comprehensive, well -integrated, and cost-effective manner. We sincerely appreciate the opportunity to submit this proposal and look forward to the possibility of assisting the City of Diamond Bar with the implementation and administration of its CDBG funded housing rehabilitation program. If you have any questions regarding this proposal, please contact Mr. Albert Warot at (562) 908- 6209. ' Respectfully submitted, WILLDAN OA V. w Albert V. Warot ' Vice President AVw:mh 9561 0-0 2106-1 9 01P02-222 k)� William C. Pagett, P.E. Senior Vice President TABLE OF CONTENTS Pace DESCRIPTION OF FIRM................................................................ PROJECT APPROACH..................................................................................... 2 PROJECT TEAM............................................................................................... 4 • Resumes................................................................................................. 5 RELATED EXPERIENCE.................................................................................. 11 REFERENCES.................................................................................................. 15 PROPOSED FEE .................................................... WILLDAN Serving P& c Agencies CTNOF DIAMOND DAR HOUSING PEKABIWATION P2OGRAM I I I I I I I I I I I I �WILLDAN Serving Public Agencies � DESCRIPTIQN QF 1 I Ll DESUIPT ION OF FIRM v Willdan is a multidisciplinary consulting firm that provides a full range of professional services to governmental agencies throughout California, Arizona, and Nevada. The firm provides engineering, building and safety, community development, urban planning, and landscape architecture services through its network of regional offices. Clients include municipalities, counties, special districts, state governments, the federal government, and other public agencies. Since its establishment in 1964, Willdan has expanded in size, location, and service capabilities. Willdan's mission is to provide quality services in the most effective and efficient manner. The firm's primary service capabilities in the field of community development include the following: • Grant Applications • Grant Administration • Housing Rehabilitation • Commercial Revitalization Housing Studies • Federal Labor Standards Compliance Monitoring • Construction Management • Affordable Housing Program Design and Implementation This proposal is being submitted by our Los Angeles Regional office, which is located at 13191 Crossroads Parkway North, Suite 405, Industry, California 91746. This office is conveniently close to the City of Diamond Bar and will facilitate communication and contact during the course of this assignment. The contact person is Mr. Al Warot. He can be reached at (562) 908-6209. WILL©AN CRY OFDWAOND BAP Serving A1r51 � Agencss HCUSING WIAN TATION NOGRAN1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 N47WILLDAN Serving PubJic Agencies FROIEGTAPPh"OACH PROJECT APPPCACH Willdan's technical approach to the project will involve assigning a well qualified team of pP p 1 g g q individuals to administer and implement the City's CDBG funded housing rehabilitation program. Duties will be assigned to the team members based on their specific skills and level of expertise, which will maximize the overall productivity and cost-effectiveness of the services being provided. Based on a maximum available administrative budget of $20,000, as discussed in the "Proposed Fee" section of this proposal, our staff will be able to devote six (6) to eight (S) hours per week to the implementation of the program. Within this time commitment, the specific tasks to be performed are as follows: ✓ Conduct preliminary interviews to determine owner's eligibility status and desired improvements for dwelling unit. ✓ Process applications for Housing Rehabilitation Program assistance for eligible homeowners utilizing Community Development Block Grant funds. ✓ Obtain all required supporting documentation including income verification, value of property, condition of title, and credit worthiness of applicant. ✓ Conduct property inspections and prepare work write-ups and, if necessary, cost estimates. ✓ Complete all applicable CDBG documents relating to the improvement activities, inclusive of: lead-based paint requirements, historical preservation review, etc. ✓ Prepare specifications and bid documents, and review received bids with the homeowner. ✓ Approve selection of contractor, and prepare and execute documents for home improvement financial assistance. ✓ Obtain contractor clearances for non-inclusion on the Federal Debarred/Suspended List and determine that contractor is licensed and bonded through State Contractor's License Board. ✓ Conduct pre -construction conference to review all proposed work with the homeowner and contractor. ✓ Conduct progress inspections to ensure that work is proceeding in a timely manner and to authorize and disburse progress payments. ✓ Execute and record Notice of Completion upon final inspection certifying that the improvements have been completed in accordance with contract requirements. WILLDAN 2 CITY01'DIAMONDBAR �V S6,,hc Nblt AQenies Housir€o ReWairATIon PPOGR,aM ✓ Acquire lien releases from contractors and subcontractors, obtain homeowner's authorization for final payment, and execute close-out of housing rehabilitation work by ensuring that permanent file contains required documentation for Los Angeles County Community Development Commission (CDC) monitoring and audit purposes. ✓ Prepare monthly progress reports to the City. i 11 i WILL.DAN Se ila Pubn Agen,i,2 r 3 CITVOFE) MONDBAP HOUSING REt-ABIUTATION UROGRAM I I I i I I I I I I N4V WILLDAN Serving PuNc Agencies FRQlECT TEAM n PpoifcT TFAM Willdan has assembled a highly qualified project team. As the following resumes illustrate, our team members collectively possess considerable experience in developing and implementing housing rehabilitation programs. This team approach is being taken for the specific purpose of maximizing the efficiency and effectiveness of the services being provided. Staff members are assigned duties based on their specific skills and level of expertise, which increases the overall productivity and level of service. The combination of team members also provides the City with adequate staff coverage to meet both normal daily and any fluctuating program demands. Our team members are as follows: Mr. Albert Warot, will be responsible for corporate oversight of the project team, assign staff duties, and serve as the liaison between Willdan and the City of Diamond Bar. He will also be available to provide technical assistance to the Project Manager and other team members as needed. Ms. Sandra Medrano, will serve as Project Manager and will be responsible for the day- to-day operation of the housing rehabilitation program. She will direct the activities of the other staff assigned to the program, serve as the lead case processor, and participate in community outreach efforts. Ms. Carol Gbdlewski and Ms. Veronica Holliday, will assist Ms. Medrano with the operation of the housing rehabilitation program by receiving and processing loan/grant applications, determining the eligibility of applicants, conducting initial inspections and preparing work write-ups and cost estimates, assisting applicants with the selection of contractors, coordinating the packaging and approval of loans/grants, overseeing the execution and recordation of loan documents, and conducting progress inspections and authorizing the disbursement of progress payments to contractors. Resumes for each of these team members are presented on the following pages. c�—\��/n�i /�/ WILLDAN 4 C[IYOF[WCNDBaR 1Jv Sa,in9 Public rq-ncias fiOUSIMG REFlAl3lurATlOh PROGRAM ALBERT V. WAROT Vice President As Vice President for W illdan Group of Companies, Mr. Albert V. Warot is responsible for corporate oversight of the firm's planning operations. He has more than 30 years of professional planning experience that has involved public and private sector employment. His experience spans all aspects of planning, including current, advance, and environmental planning, as well as housing and community development. To his credit, Mr. Warot received the Distinguished Leadership Award in 1993 from the Los Angeles Section of the American Planning Association. Specific project experience includes: HOUSING AND COMMUNITY DEVELOPMENT • City of Westlake Village— Mr. Warot managed the updating of the City's Housing Element, which the State Department of Housing and Community Development (HCD) has certified as complying with state law. • City of Callmesa — Mr. Warot managed the updating of the City's Housing Element, which has been certified by HCD as complying with State law. • City of Cudahy- Mr. Warot is currently assisting the City with the administration of its CDBG program, until a new in-house coordinator is hired. • City of Calexico - Mr. Warot managed the updating of the City's Housing Element, which has been certified by HCD as complying with State law. • City of La Puente - Mr. Warot is currently assisting the City with administration of its CDBG Program. He also managed the updating of the Housing Element of the City's General Plan, which was certified by HCD. • City of La Mirada — Mr. Warot has managed the last two updates of the City's Housing Element. In both instances, the updated elements were certified by HCD. • City of Brawley - Mr. Warot managed the preparation of the updated Housing Element of the City's General Plan, which was certified by HCD. • CityofAgoura Hills - Mr. Warot conducted a community development needs assessmentthat resulted in the establishment of a CDBG funded housing rehabilitation program. He also coordinated the preparation of guidelines and all other materials needed for the operation of the program. • County of Sutter- Mr. Warot assisted the County of Sutter with the preparation and processing of an Affordable Housing Program Ordinance. The ordinance, which is a measure for implementing policies of the County's General Plan, requires that a stipulated percentage of the units in all new residential developments containing 10 or more units be affordable to low and moderate income households. In preparing the ordinance, Mr. Warot worked closely with an advisory committee representing a cross- section of housing and development interests in Sutter County. • City of Bell Gardens - Mr. Warot assisted the City with the administration of its annual Community Development Block Grant. He was responsible for training City staff in the administration of the grant, providing direction in the formulation and implementation of projects, and satisfying federal reporting requirements. The Citywas recognized in 1995 bythe Countys Community Development Commission for overall program performance and for the Project of the Year in the Urban County of Los Angeles. Mr. Warot recently assisted the City in procuring a $6 million Section 108 Loan for gap financing for the $60 million Mission Plaza Project. s47WI LLDAN 5 CnYOF DIAmoND BAR Ge,,, oo Fl&n Agencies HousiNo ReWarrATion PROGPAWl • City of Susanville - Mr. Warot assisted the City in procuring $1 million in State CDBG funds for housing rehabilitation purposes. • Cityof Colusa - Mr. Warot was responsible for oversight of a $1 million housing rehabilitation program. As a prerequisite to using State CDBG funds, Mr. Warot updated the Housing Element of the Cit/s General Plan, a process that was completed in a period of 5 months, including certification by HCD. He also prepared a successful application for $500,000 in State CDBG funds for continued operation of the program. • Countyof Colusa - Mr. Warot prepared a successful application for $432,000 in State CDBG funds for the rehabilitation of substandard housing and the renovation of the Pierce High School swimming pool in the community of Arbuckle. • City ofOroville - Mr. Warot served as the project manager for the updating of the Housing Element of the City's General Plan. The entire process, including a series of public workshops/meetings and certification by HCD, was completed in a period of 7 months. The City received a Blue Ribbon Communities Award from HCD in 1993 for the commitment made in the element to the provision of housing for all economic segments of the community. • City of Jackson - Mr. Warot headed a consulting team responsible for assisting a local non-profit housing corporation with the preservation of 30 units of "at -risk" housing. This was the first project in the country to be successfully carried out under the provisions of the Low -Income Housing Preservation and Resident Homeownership Act of 1990. • County of Los Angeles - As Chairman of the City Advisory Committee for the L.A. Urban County CDBG Program, Mr. Warot was the spokesperson for the 48 cities that comprise the country's largest urban county program. He served in this position for several years while representing the County's First Supervisorial District as CDBG Coordinator from the City of Rosemead. • City of Torrance - As the Associate Planner in charge of community development, Mr. Warot was responsible for administering an annual CDBG entitlement of $1.3 million, a rental assistance program involving 254 Section 8 certificates, and the implementation of a redevelopment program consisting of three project areas. EDUCATION Northern Arizona University Bachelor of Science, Geography University of Arizona, California State University, Fresno, and California State University, Long Beach Graduate Studies, Geography and Urban Planning PROFESSIONAL AFFILIATIONS American Planning Association Association of Environmental Professionals National Association of Housing and Redevelopment Officials W WILLDAN 6 Ow orDm4oNDBAP Sen€ng Pubic Anandus HOUSING REFi461um710H PRpGRAM k - SANDRA MEDRANO Housing Rehabilitation Specialist Ms. Sandra Medrano brings to Willdan over 3 years of experience in housing rehabilitation. Prior to joining Willdan, Ms. Medrano provided housing rehabilitation services to several Southern California cities, which included administering the annual budget of federal funding; interviewing qualified perspective applicants for HUD program; and performing onsite inspections to ensure eligibility. Prior professional experience included. City of Mission Viejo — Ms. Medrano's responsibilities included: • Administered annual budget of $300,000 of U.S. federal funding to low-income city residents. • Interviewed and qualified perspective applicants for HUD program. • Performed onsite inspections to ensure eligibility. • Made specific recommendations on suitability of rehabilitative actions taken by homeowners. • Reported to and made recommendations to loan committee regarding individual applicants. • Processed all deeds and loan paperwork required by city codes. • Assisted with selection of appropriate private contractors to facilitate work. • Mediated between homeowner and contractor. • Maintained document file on all eligible residents. City of La Puente - Ms. Medrands responsibilities included: • Administered annual budget of $300,000 of U.S. federal funding to low-income city residents. • Interviewed and qualified perspective applicants for HUD program. • Performed onsite inspections to ensure eligibility. • Made specific recommendations on suitability of rehabilitative actions taken by homeowners. • Reported to and made recommendations to City Council regarding individual applicants. • Processed all deeds and loan paperwork required by city codes. • Assisted with selection of appropriate private contractors to facilitate work. • Mediated between homeowner and contractor. • Maintained document file on all eligible residents. EDUCATION California State University, Los Angeles M.A., Industrial Psychology (Human Resources) University of California, Los Angeles B.A., Psychology University of California, Los Angeles B.A., Sociology WILLDAN 7 Serainp Public Agencies Cnv OF DMCN1) BAP HOUSING PEWInTATION PROGRAM �l CAROL A. GODLEWSKI Senior Designer/Project Manager Ms, Carol A. Godlewski brings to Willdan over 8 years of project management experience. Ms. Godlewski is available to provide construction and project management services to our Southern California clients. • City of Rosemead, CDBG Rehabilitation Grant Program — As a Rehabilitation Grant Specialist, Ms. Godlewski is responsible for determining applicant eligibility, site inspection and work write-up, procurement of contractor, construction observation and closeout, including approvals from the bank on low-interest and deferred loans. • City of La Habra, HOME and CDBG Programs — As a Rehabilitation Specialist, Ms. Godlewski is responsible for determining applicant eligibility, site inspection, work write-up, construction observation and closeout, including working with the finance consultant to complete low-interest loans funded through HOME funds for the Home Improvement Rehabilitation Program. She is also responsible for the Neighborhood Clean -Up Program to determine eligibility and issuance of paint vouchers. In addition, she provides assistance with the first time homebuyer, mortgage credit certificates, and section 8 housing programs to the residents. Coordination with property management firms of affordable housing owned by the City, and review of quarterly performance reports, payment requests and monitoring of non-profit organizations that receive CDBG funding from the City. Prior professional experience includes: • Community Development Commission of the County of Los Angeles — As an Architectural Engineering Specialist II/Project Manager, Ms. Godlewski was responsible for project management of public housing and infrastructure projects from design through construction completion and closeout. She prepared in-house plans on AutoCAD and specifications on Microsoft Word. She coordinated in- house project team in addition to consultants, architects, engineers, and contractor throughout the projects. Projects included Seismic Retrofit $650,000; Rehabilitation $323,000; Abatement $160,000; and Infrastructure $500,000 projects throughout Los Angeles County. • Community Development Commission of the County of Los Angeles — As a Program Specialist/Assistant to Comprehensive Grant Program Coordinator, Ms. Godlewski assisted in the preparation of the annual statement, 5 -year plan, and a completed application package for submission to U.S. Department of Housing and Urban Development. She prepared purchase orders, requisitions, check requests, and board letters. Prepared bid packages for project managers. • South Coast Air Quality Management District, Diamond Bar, California — As an Engineering Assistant, Ms. Godlewski prepared source test protocols, monthly production reports, monthly schedules, and generated weekly status reports. She inputted application assignments, updates and approvals on the Computer Aided Permit Processing System and Engineering Tracking System. She coordinated information mailings for amended Rule 1124 and prepared graphic presentation for Rule 1124 public presentations. Ms. Godlewski communicated with various Aerospace, Electronics, and Chemical firms that requested additional information to process applications. She assisted in the collection of emissions data, and other facility information for the Regional Clean Air Incentives Market. Colonial Builders, Canyon Lake, California — As an Office Manager/Construction Laborer, Ms. Godlewski field visits to review progress and review inventory and supplies. She communicated with field personnel, including subcontractors and employees. Her computer use included the Master Builder program to track various construction projects under construction, in addition to tracking payables and receivables. She prepared bid packages for construction projects. WILLDAN Serving Public Agencea t a CITYOr DIAMOND BAR HCOSING PtnkBiuTAT1cN Pporp m fl • Kingdom Enterprises, Inc., Baldwin Park, California — As a Scheduler/Assistant Plant Manager/Custorner Service Representative, Ms. Godlewski resolved issues and conducted safety inspections in the assembly area. She assisted the Marketing Department on promotional projects and layouts for packaging and advertising. Ms. Godlewski scheduled orders to the production/assembly area and logged orders shipped on a daily basis. She developed a customer service manual and communicated with the general public and staff. EDUCATION California State Polytechnic University, Pomona B.S., Electronics Engineering Technology (1988) REGISTRATIONS/CERTIFICATIONS National Association of Housing and Redevelopment Officials (NAHRO), (2001) Certification for Housing Quality Standards Inspection PROFESSIONAL AFFILIATIONS International Conference of Building Officials American Institute of Architects Associate Member \U W I LLDAN 9 CITY Or DIAMOND BAP S_riing i'ub9c k�encies HOUSING PH-ABILrTATIO`I PROGPAM i VERONICA F. HOLLIDAY Planning Technician As a Planning Technician, Ms. Holliday is responsible for assisting with both planning and community development projects. Recent specific experience includes: • preparing environmental documents, pursuant to NEPA, for CDBG funded projects; • assisting with an in -fill housing site study by inventorying potential sites, tabulating data, and preparing the final report; • preparing performance and financial reports for CDBG and HOME funded projects; and • assisting with the operation of CDBG, HOME, and redevelopment agency funded housing rehabilitation programs. Prior professional experience included. • City of La Puente, CA — As a Planning Intern, Ms. Hollidays responsibilities included assisting at the public counter answering inquiries, performing site plan reviews, and conducting a sign ordinance survey. EDUCATION California State Polytechnic University, Pomona B.S., Urban and Regional Planning candidate (degree expected 2004) Howard University, Washington District of Columbia Architectural/Planning courses Santa Monica College, Santa Monica, California A.A., Liberal Arts, emphasis in Architecturellnterior Design W I LLDAN 10 CnYOF DIAMOh1)EAR Serving Puhl c Age'.'"Os HOUSIhGREHA81LrrATIOh PROGRAM i [1 WI LLDA Serving Public Agencies � R-BLATEQ EICPERIENCE 1 1 RENTED ExpmENCE Willdan has extensive experience in providing a variety of community development services to governmental agencies across California. We have administered all aspects of the Community Development Block Grant (CDBG) and Home Investment Partnerships (HOME) programs for municipalities and are operating CDBG, HOME, or redevelopment tax increment funded residential and/or commercial rehabilitation programs in a number of cities. Our community development staff has procured grants and other forms of funding from the Federal Department of Housing and Urban Development (HUD) and the State Department of Housing and Community Development (HCD) for a variety of purposes including housing rehabilitation, first-time homebuyer assistance, and public works/community facility projects. Our staff has also conducted a wide range of housing studies, including inventories and analyses of potential housing sites, housing element updates, and affordable housing strategies. Due to our long-term involvement in administering housing and community development programs, we have developed a thorough understanding of the program requirements of the funding agencies involved and have established sound practices and standard procedures to maintain a high level of accuracy and productivity. We have developed good working relationships with the respective funding agencies, including HCD, HUD, and the Los Angeles County Community Development Commission (CDC). Our staff regularly attends workshops and seminars sponsored by these agencies in order to remain current with their regulations and procedures. Our community development staff is well qualified to provide the services you are seeking based on their education, career training, and work experience. Our corporate experience has provided our staff with considerable expertise in CDBG and HOME program management and in implementing many types of CDBG, HOME, and redevelopment agency funded projects in communities with different and sometimes unique needs. Currently, our staff is providing housing/community development services to the Cities of Anaheim, Bell Gardens, Cerritos, Cudahy, Clearlake, Hawaiian Gardens, La Habra, Lakeport, La Puente, Maywood, Ontario, Paramount, Pomona, Rosemead, Sacramento, San Buenaventura, San Gabriel, Tehama, Westlake Village, Woodland, and the County of Placer. A matrix that summarizes our experience in the field of community development is presented on the pages that follow. WI LLDAN 11 CIZV OF LXA. O"�D BAR Sing Pubnc Aga,des i -lousing Rs-muwicN PRoc-Pnm a i Li [I i ..... .... .... s • • • • • • • • • • • i • • • • • • • s r" • • • • • • • • • • • • • • • • • • • • • • • f .o w • in c d CO IL.E n Y t!l �[ D 1. ae U CT1 C L O M co L @ m - a 3 tU �_ O C l0 (0 CO �_ L C O C6 p [� C (6 O �C Cc cu O O U} S= 3 O cC 4 CTS L O_—_ _ L L L._ m U ro fA `/ m o U y c NEZ (7 s U U 2 a� N SG S= f EL Q<<<¢cacom C ty C6 fy N N m O EDUU000 m N O ODUUU O O O 7 N O �? 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Z W_ _ 0, o;� � � mZ a wy�o w�; y z Z. Ova; w Z .� � W �s LLJ tcl 1 _� Cl) J i �Ay iLL®AN � REPEREIYCES 1 11 1 REFEPENCES i Client: City of Paramount Contact: Mr. Jose Gomez, Finance Director, (562) 220-2200 Dates of Activity: 1995 -Present Services Provided: Willdan has been retained to administer all aspects of the City's Community Development Block Grant (CDBG) and Home Investment Partnerships (HOME) Programs. Willdan has also assisted with the administration of housing and commercial rehabilitation projects. Client: City of San Gabriel Contact: Mr. Steve Preston, Deputy City Manager, (626) 308-2810 Dates of Activity: 2001 -Present Services Provided: Willdan has been retained to perform all tasks associated with the general administration of the City's Community Development Block Grant (CDBG) Program, as well as the operation of CDBG funded residential and commercial rehabilitation programs. Client: City of Hawaiian Gardens Contact: Mr. Ernesto Marquez, Acting City Manager, (562) 420-2641 Dates of Activity: 2001 -Present Services Provided: Willdan has been retained to perform all tasks associated with the general administration of the City's Community Development Block Grant (CDBG) Program. Client: City of Rosemead Contact: Mr. Donald Wagner, Assistant City Manager (626) 288-6671 Dates of Activity: 1979 -Present ' Services Provided: Willdan has provided overall management of the City's CDBG program since 1979, including administration of its residential and commercial rehabilitation programs. The City has received national distinction for its use of CDBG funds in the form of Best Practices Awards from HUD. W I L DAN is CITYOF ©IAMOND BAR semni NWIC.apncies NousmG RSwlurAnon PRoeRntil u i r Client: City of La Puente Contact: Mr. Hal Ledford, Interim City Manager (626) 855-1500 Dates of Activity: 1998 -Present Services Provided: Willdan is currently assisting the City with the administration of its CDBG program. Client: City of Santa Monica Contact: Mr. Tad Read, Housing Coordinator (310) 458-8702 Dates of Activity: 1994-2000 Services Provided: Assisted City with administration of a CDBG funded, multi -faceted housing rehabilitation program, including lead-based paint testing and remediation, housing repairs, and installation of security devices. Willdan also administered the City's Multi -Family Earthquake Repair Loan (MERL) program. This program involved the use of $35 million in supplemental CDBG and HOME program funds earmarked for the repair or reconstruction of multi -family housing units damaged in the 1994 Northridge Earthquake. ' WILI_DAN Ser,ing Panic 49e^cies 1 16 CITY OF DIAMOND BAR HOUSING Pff AOIuTATIOK PPCGPAM Ci 0 11 11 11 0 N;�U W I LLDAN Serving Public Agencies PROP O -SED FEE ' PROPOSED FEE W illdan proposes to provide all of the services being requested by the City for a fee that will not exceed CDC mandated limits for program administration. Based on an overall housing rehabilitation budget of $100,000, this translates into a maximum administration fee of $20,000 to be charged by Willdan. As requested, the hourly billing rates for our team members are as follows: ' Carol Godlewski $75.00 Sandra Medrano $60.00 Veronica Holliday $35.00 While a member of the project team, an hourly rate has not been shown for Mr. Al Warot since the City will not be charged for his oversight and technical assistance. These rates are fully burdened and the City will not be charged extra for travel, supplies, or other non -personnel costs. The City will not be billed for travel time, but only for the hours worked by our staff at City Hall or project sites in the City of Diamond Bar. The City will be billed monthly for services rendered, with an itemization of the hours worked per week by staff member. 1 7 ' 7,UWILLDAN 17" OTYorDAMONDBAP Seeing Publc .agznries HOUSING PIMBILITATION PPOGPAM Agenda # 6.7 Meeting Date: December 17, 2002 _ CJ CITY COUNCIL AGENDAREPORT �r9Sq� TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manag, elLy TITLE: Notice of Completion for the Diamond Bar Community/Senior Center Grading Project RECOMMENDATION: It is recommended that the City Council accept the work performed by LT Excavating, authorize the City Clerk to file the attached Notice of Completion, and authorize the release of the remaining opntract retention ($125,776.39) thirty-five days from recordation of the Notice of Completion. FINANCIAL IMPACT: As mentioned above, Council approval of this item will cause the release of the contract retention thirty-five days from the recordation of the Notice of Completion. BACKGROUND: On July 2, 2002 the City Council awarded a contract to LT Excavating to complete the Diamond Bar Community/Senior Center Grading Project at Summitridge Park in an amount not -to -exceed $1,199,700. Furthermore, the Council authorized a contingency amount of $59,985 to be approved by the City Manager for a total authorization of $1,259,685. The City issued the Notice to Proceed letter on July 15, 2002. DISCUSSION: LT Excavating has completed all required work associated with this project. Hunsaker and Associates, the City's civil engineer of record for the project, certifies the grading work performed by LT Excavating conforms to the approved plans. Leighton & Associates has provided the City with certification that the soils remediation and slope stabilization was completed per the approved plans and specifications. 0 Over the term of the contract, five change orders were issued and approved by the City for additional work in the field including realignment of the new roadway, additional work to improve the irrigation system for Summitridge Park, and export of approximately 10,000 cubic yards of dirt from the site. The result of these change orders is a final contract price of $1,259,685. PREPARED BY: pli��C) Deputy City Manager R Attachment: 1. Notice of Completion • RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO CITY OF DIAMOND BAR 21525 E. COPLEY DRIVE DIAMOND BAR, CALIFORNIA 91765 ATTENTION: CITY CLERK NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. Notice is hereby given that: 1. The undersigned is the owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described: 2. The full name of the owner is City of Diamond Bar 3. The full address of the owner is 21925 E. Copley Drive Diamond Bar CA 91765 4. The nature of the interest or estate of the owner is; "In fee" (If other than fee, strike "In fee" and insem for example, "purchaser under contract of purchase," or "lessee') 5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are: NAMES ADDRESSES 6. A work of improvement on the property hereinafter described was completed on December 10, 2002 . The work done was: Community !Senior Center Grading improvement Project @ Summitridge Park 7. The name of the contractor, if any, for such work of improvement was LT Excavating _ July 2.2002 (IT no contractor for work of improvement as a whole, insert "r IN ') (Date of Contract) 8. The property on which said work of improvement was completed is in the City of Diamond Bar, County of Los Angeles, State of California, and is described as follows The area on the southeast corner of Grand Avenue and Suttmtitridge Drive. 9. The street address of said property is 1600 Grand Avenue Diamond Bar California 91765 Dated: Verification for tadividual Owner (If no street address has been officially assigned, insert "norm") CITY OF DIAMOND BAIL Signature of owner or corporate officer of owner named in paragraph 2 or his agent VERIFICATION I, the undersigned, say: I am the Deputy Cites caper the declarant of the foregoing C midwt or,. "Manager of," "A paztner of " "Owner of," =J notice of completion; I have read said notice of completion and know the contests thereof, the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct. Executed on 20 _, at Diamond Bar , California. (Date of signature) (City where signed) (Personal signature of ft irvlmduat who is swearing that the contents of the notice of cornpkhon are tau) DO NOT RECORD RBQUUTA ENTS AS TO NOTICE OF COMPLETION A notice of completion must be filed for record WITH N 10 DAYS after completion of the work of improvernent (to be computed exclusive of the day of completion), as provided in Civil Code Section 3093. The "owner" who must file for record a notice of completion of a building or other work of improvement means the owner (or his successor in -interest at the date the notice is filed) on whose behalf the work was done, though his ownership is less than the fee dile. For example, if A is the owner in fee, and B. lessee under a lease, causes a building to be constructed, then B, or whoever has succeeded to his interest at the date the notice is filed, must file the notice. If the ownership is in two or more persons as joint tenants or tenants in common, the notice may be signed by any one of the co- owners (in fact, the foregoing form is designed for giving of the notice by only one covenant), but the names and addresses of the other co-owners must be stated in paragraph 5 of the form. Note that any Notice of Completion signed by a successor in interest shall recite the names and addresses of his transferor or transferors. In paragraphs 3 and 5, the full address called for should include street number, city, county and state. As to paragraphs 6 and 7, Us form should be used only where the notice of completion covers the work of improvement as a whole. If the notice is to be given only.of completion of a particular contract, where the work of improvement is made pursuant to two or more original contracts, then this form must be modified as follows: (1) Strike the works "A work of improvement" from paragraph 6 and insert a general statement of the kind of work done or materials furnished pursuant to such contract (e.g., `"The foundations for the improvement'): (2) Insert the name of the contractor under the particular contract in paragraph 7. In paragraph 7 of the notice, insert the name of the contractor for the worst of improvement as a whole. No contractor's name need be given if there is no general contractor, e.g., on so-called "owner -builder jobs. " In paragraph 8, insert the full legal description, not merely a street address or tax description. Refer to deed or policy of title insurance. If the space provided for description isnot sufficient, a rider may be attached. In paragraph 9, show the street address, if any, assigned to the property by any competent pubiic or governmental authority. Agenda # 6 , s Meeting Date: December 17, 2002 CITY COUNCII✓ ;_ AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manage 4" TITLE: Consideration of Resolution No. 2002 -XX Supporting Assembly Concurrent Resolution (ACR) No. 2 dedicating a portion of State Highway 210 as William H. Lancaster Memorial Freeway RECOMMENDATION: It is recommended that the City Council approve Resolution No. 2002 -XX supporting the legislation to dedicate a portion of the 210 freeway as the William H. Lancaster Memorial Freeway. FINANCIAL IMPACT: There is no financial implication associated with this action. DISCUSSION: Recently legislation (ACR 2) was introduced to dedicate a portion of State Highway Route 210 to be named the William H. Lancaster Memorial Freeway. The attached resolution supports the legislation and encourages the legislature to approve the designation. Bill Lancaster had a long and distinguished career of public service in California. He was first elected to the Duarte City Council in 1958, served as district representative to Congressman Charles Wiggins from 1967 to 1972, and served in the California Assembly from 1972 to 1992. During his tenure in the Assembly, he was a strong advocate for the extension of the 210 freeway. The dedication of a portion of the 210 freeway as the William H. Lancaster Memorial Highway is a fitting tribute to the memory of Mr. Lancaster. If approved by the Council, the resolution will be forwarded to the author of the legislation for distribution to the appropriate committee(s). PREPARED BY: �) Deputy dimVager Attachment, 1. Resolution No. 2002 -XX Supporting ACR No. 2 CITY COUNCIL Agenda # Meeting Date: December 17 2002 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manag� TITLE: Consideration of Resolution No. 2002 -XX Supporting Assembly Concurrent Resolution (ACR) No. 2 dedicating a portion of State Highway 210 as William H. Lancaster Memorial Freeway RECOMMENDATION: It is recommended that the City Council approve Resolution No. 2002 -XX supporting the legislation to dedicate a portion of the 210 freeway as the William H. Lancaster Memorial Freeway. FINANCIAL IMPACT: There is no financial implication associated with this action. DISCUSSION: Recently legislation (ACR 2) was introduced to dedicate a portion of State Highway Route 210 to be named the William H. Lancaster Memorial Freeway. The attached resolution supports the legislation and encourages the legislature to approve the designation. Bili Lancaster had a long and distinguished career of public service in California. He was first elected to the Duarte City Council in 1958, served as district representative to Congressman Charles Wiggins from 1967 to 1972, and served in the California Assembly from 1972 to 1992. During his tenure in the Assembly, he was a strong advocate for the extension of the 210 freeway. The dedication of a portion of the 210 freeway as the William H. Lancaster Memorial Highway is a fitting tribute to the memory of Mr. Lancaster. If approved by the Council, the resolution will be forwarded to the author of the legislation for distribution to the appropriate committee(s). PREP:Deputy WiM ger Attachment: 1. Resolution No. 2002 -XX Supporting ACR No. 2 RESOLUTION NO. 2002 — A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR TO SUPPORT ASSEMBLY CONCURRENT RESOLUTION (ACR) NO. 2 RELATIVE TO THE WILLIAM H. LANCASTER MEMORIAL FREEWAY WHEREAS, William H. ("Bill") Lancaster was born in Bakersfield and attended public schools in Sacramento and Southern California; WHEREAS, Bill Lancaster was elected to the Duarte City Council in 1958 and reelected in 1962,.serving three terms as the city's mayor; WHEREAS, Bill Lancaster was a district representative for Congressman Charles Wiggins from 1967 to 1972; WHEREAS, Bill Lancaster was elected to the California Assembly in 1972 where he served on the Assembly Committee on Rules, the Assembly Committee on. Transportation and the Assembly Committee on Local Government; WHEREAS, During his tenure on the Assembly Committee on Transportation, Bill Lancaster fought for the extension of State Highway Route 210; WHEREAS, Bill Lancaster retired from the Assembly in 1992; WHEREAS, It would be a fitting tribute to the memory of Bill Lancaster for a portion of State Highway Route 210 to be named the William H. Lancaster Memorial Highway. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES HEREBY RESOLVE their full support for Assembly Concurrent Resolution No. 2—Relative to the William H. Lancaster Memorial Freeway. PASSED, APPROVED AND ADOPTED this day of 2002. Carol Herrera, Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, California do hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of Diamond Bar, California, at its regular meeting held on the day of , 2002, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: Lynda Burgess, City Clerk City of Diamond Bar Agenda # Meeting Date: December „17 2002 CITY COUNCIL AGENDA REPORT' r9Sn TO: Honorable Mayor and Members of he City Council VIA: Linda C. Lowry, City Manag TITLE: A Resolution of the City Council of the City of Diamond Bar Approving Plans and Specifications for the Left Turn Signal Improvement Project at the Intersections of Pathfinder Road/Fern Hollow Drive and Pathfinder Road/Evergreen Springs Drive in Said City and Authorizing and Directing the City Clerk to Advertise to Receive Bids. RECOMMENDATION: It is recommended that the City Council approve Resolution No. 2002 -XX; A Resolution of the City Council of the City of Diamond Bar Approving Plans and Specifications for the Left Turn Signal Improvement Project at the Intersections of Pathfinder Road/Fern Hollow Drive and Pathfinder Road/Evergreen Springs Drive in Said City and Authorizing and Directing the City Clerk to Advertise to Receive Bids. FISCAL IMPACT: A total of $260,000.00 has been budgeted for the left turn signal improvements at the two (2) intersections. The breakdown of each intersection is as follows: Pathfinder Road/Fern Hollow Drive Proposition C- $13,000.00 Safe Routes to School (State) Program- $117,000.00 Pathfinder Road/Evergreen Springs Drive Proposition C- $13,000.00 Safe Routes to School (State) Program- $117,000.00 When preparing the budget, monies from the Safe Routes to School Program were anticipated for this project. The City was recently informed that this project was not selected for that funding. During the competitive process, the State received and awarded 95% of the funds to sidewalk improvements rather than traffic signals. Statewide only one traffic signal project received these funds. As an alternative, staff contacted MTA and was verbally given authorization for funding from Proposition C funds. We are currently obtaining written approval. The Engineer's Estimate for the project is $200,000.00. Upon receiving bids, staff will review all the bid proposals and bring back a budget amendment recommendation to fund the improvements with Proposition C #unds. BACKGROUND/DISCUSSION: The City Traffic Engineer, Warren C. Siecke Transportation and Traffic Engineering, has designed and prepared the pians and specifications for the left turn signals at the Intersections of Pathfinder Road/Fern Hollow Drive and Pathfinder Road/Evergreen Springs Drive. The project scope of work consists of new mast arm poles, conduits, services, controllers, wheelchair ramps, interconnect between Fern Hollow Drive and Evergreen Springs Drive and loops; and replacement of illuminares and display beads. Alternate bid items to be constructed include removal of existing poles with new poles. The project schedule is tentatively set as follows: Approval of Plans and Specifications Bid Opening for Construction Contract Award of Contract Notice to Proceed Completion of Construction PREPARED BY: John L. Ilasin, Assistant Engineer REVIEWED BY: 4a� . Liu Director of Public Works ATTACHMENT: Resolution No. 2002 -XX December 17, 2002 January23, 2003 February 4, 2003 February 17, 2003 June 20, 2003 Deputy City 2 Date Prepared: December 12, 2002 RESOLUTION NO. 2002 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING PLANS AND SPECIFICATIONS FOR THE LEFT TURN SIGNAL IMPROVEMENT PROJECT AT THE INTERSECTIONS OF PATHFINDER ROAD/FERN HOLLOW DRIVE AND PATHFINDER ROAD/EVERGREEN SPRINGS DRIVE IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS. WHEREAS, it is the intention of the City of Diamond Bar to construct certain improvements in the City of Diamond Bar; WHEREAS, the City of Diamond Bar has prepared plans and specifications for the Left Turn Signal Improvement Project at the Intersections of Pathfinder Road/Fern Hollow Drive and Pathfinder Road/Evergreen Springs Drive; NOW, THEREFORE, BE IT RESOLVED that the plans and specifications presented to the City of Diamond Bar be and are hereby approved as the specifications for the Left Turn Signal Improvement Project at the Intersections of Pathfinder Road/Fern Hollow Drive and Pathfinder Road/Evergreen Springs Drive, BE IT FUTHER RESOLVED that the City Clerk is hereby authorized and directed to advertise as required by law for the receipt of sealed bids or proposals for doing the work specified in the aforesaid plans and specifications, which said advertisement shall be in the form and content as approved by the City Attorney and a copy of this Resolution shall be contained in each specification package for the work: "NOTICE INVITING SEALED BIDS OR PROPOSALS" Pursuant to a Resolution of the City Council of the City of Diamond Bar, Los Angeles County, California, directing this notice, NOTICE IS HEREBY GIVEN that the said City of Diamond Bar will receive at the office of the City Clerk in the City Hall of Diamond Bar, on or before the hour of 2:00 o'clock p.m. on the 23rd day of January, 2003, sealed bids or proposals for the Left Turn Signal Improvement Project at the Intersections of Pathfinder Road/Fern Hollow Drive and Pathfinder Road/Evergreen Springs Drive. Bids will be opened and publicly read immediately in the office of the City Clerk, 21825 E. Copley Drive, Diamond Bar, California 91765-4177. Bids must be made on a form provided for the purpose, addressed to the City of Diamond Bar, California, marked, "Left Turn Signal Improvement Project at the Intersections of Pathfinder Road/Fern Hollow Drive and Pathfinder Road/Evergreen Springs Drive." PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public work is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rate of per diem wages are on file in the office of the City Clerk of the City of Diamond Bar, 21825 E. Copley Drive, Diamond Bar, California, and are available to any interested party on request. The Contracting Agency also shall cause a copy of such determinations to be posted at the job site. The Contractor shall forfeit, as penalty to the City of Diamond Bar, not more than fifty dollars ($50.00) for each laborer, workman, or mechanic employed for each calendar day or portion, thereof, if such laborer, workman, or mechanic is paid less than the general prevailing rate of wages herein before stipulated for any work done under the attached contract, by him or by any subcontractor under him, in violation of the provisions of said Labor Code. In accordance with the provisions of Section 1777.5 of the Labor Code as amended by Chapter 971, Statutes of 1939, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the prosecution of the work. Attention is directed to the provisions in Sections 1777.5 and 1777.6 of the Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under him. Section 1777.5, as amended, requires the Contractor or subcontractor employing tradesmen in any apprenticeable occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen that will be Used in the performance of the contract. The ratio of apprentices to journeymen in such cases shall not be less than one to five except: A. When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days prior to the request for certificate; or B. When the number of apprentices in training in the area exceeds a ratio of one to five; or C. When the trade can show that it is replacing at least 1130 of its membership through apprenticeship training on an annual basis statewide or locally; or D. When the Contractor provides evidence that he employs registered apprentices on all of his contracts on an annual average of not less than one apprentice to eight journeymen. The Contractor is required to make contributions to funds established for the administration of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeable trade on such contracts and if other Contractors on the public works site are making such contributions. The Contractor and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules, and other requirements may be obtained from the Director of Industrial Relations, ex-officio the 4 Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract and the Contractor and any subcontractor under him shall comply with and be governed by the laws of the State of California having to do with working hours as set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. The Contractor shall forfeit, as a penalty to the City of Diamond Bar, twenty-five dollars ($25.00) for each laborer, workman, or mechanic employed in the execution of the contract, by him or any subcontractor under him, upon any of the work herein before mentioned, for each calendar day during which said laborer, workman, or mechanic is required or permitted to labor more than eight (8) hours in violation of said Labor Code. Contractor agrees to pay travel and subsistence pay to each workman needed to execute the work required by this Contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. The bidder must submit with his proposal cash, cashier's check, certified check, or bidder's bond, payable to the City of Diamond Bar for an amount equal to at least 10 percent (10%) of the amount of said bid as a guarantee that the bidder will enter into the proposed contract if the same is awarded to him, and in event of failure to enter into such contract said cash, cashier's check, or certified check, or bond shall become the property of the City of Diamond Bar. If the City of Diamond Bar awards the contract to the next lowest bidder, the amount of the lowest bidder's security shall be applied by the City of Diamond Bar to the difference between the low bid and the second lowest bid, and the surplus, if any, shall be returned to the lowest bidder. The amount of the bond to be given to secure a faithful performance of the contract for said work shall be one hundred percent (100%) of the contract price thereof, and a labor and material bond in an amount equal to one hundred (100%) of the contract price for said work shall be given to secure the payment of claims for any materials or supplies furnished for the performance of the work contracted to be done by the Contractor, or any work or labor of any kind done thereon, and the Contractor will also be required to furnish a certificate that he carries compensation insurance covering his employees upon work to be done under contract which may be entered into between him and the said City of Diamond Bar for the construction of said work. No proposal will be considered from a Contractor who is not licensed as a Class A and/or C10 at time of award in accordance with the provisions of the Contractor's License Law (California Business and Professions Code, Section 7000 et seq.) and rules and regulations adopted pursuant thereto or to whom a proposal form has not been issued by the City of Diamond Bar. The work is to be done in accordance with the plans and specifications of the City of Diamond Bar on file in the office of the City Clerk at the City Hall, Diamond Bar, California. Copies of the specifications will be furnished upon application to the City of Diamond. Upon written request by the bidder, copies of the specifications will be mailed when said request is accompanied by a non -reimbursable payment of $10.00 to cover the cost of mailing charges and overheads. The successful bidder will be required to enter into a contract satisfactory to the City of Diamond Bar. In accordance with the requirements of the General Provisions, as set forth in the Specifications regarding the work contracted to be done by the Contractor, the Contractor may, upon the Contractor's request and at the Contractor's sole cost and expense, substitute authorized securities in lieu of monies withheld (performance retention). The City of Diamond Bar, California, reserves the right to reject any and all bids. By order of the City Council of the City of Diamond Bar, California, dated this 17th day of December, 2002. Carol Herrera, Mayor ATTEST: Lynda Burgess, City Clerk I, Lynda Burgess, City Clerk of the City of Diamond Bar, California, does herby certify that the foregoing Resolution was duly and regularly passed and adopted b� the City Council of the City of Diamond Bar, California, at its regular meeting held on the 17t day of December, 2002, by the following vote, to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: on Agenda # 6. 10 Meeting Date: December 17, 2002 CITY COUNCIL �A , • • , TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manageo!g,, TITLE: AWARD OF PROFESSIONAL TRAFFIC ENGINEERING SERVICES CONTRACT FOR THE CITYWIDE TRAFFIC SIGNAL TIMING PLAN TO ADVANTEC CONSULTING ENGINEERS OF DIAMOND BAR IN THE AMOUNT OF $97,145.00 AND AUTHORIZE A CONTINGENCY AMOUNT OF $7,500.00 FOR CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF $104,645.00 RECOMMENDATION: Staff recommends that the City Council: Allocate $4,645.00 from unappropriated General Fund Balance to increase the Capital Improvement Project Fund for the Citywide Traffic Signal Timing Plan Project, and 2. Award the professional traffic engineering services contract for the Citywide Traffic Signal Timing Plan to ADVANTEC Consulting Engineers (ADVANTEC) in the amount of $97,145.00 and authorize a contingency amount of $7,500.00 for change orders to be approved by the City Manager, for a total authorization amount of $104,645. FISCAL IMPACT: The Fiscal Year (FY) 2002-2003 Budget allocated $100,000.00 of General Fund for the Citywide Traffic Signal Timing Plan Project. A budget amendment allocating $4,645.00 from unappropriated General Fund is requested for the project. Upon approval, the total amended project budget will be $104,645.00. BACKGROUNDIDISCUSSION: The Citywide Traffic Signal Timing Plan Project is incorporated in the FY 2002-2003 Capital Improvement Program. On September 3, 2002, the City issued the Request for Proposals (RFP) for professional traffic engineering services. The RFP requested the Consultant to custom izeloptim ize vehicular movements within the City of Diamond Bar. The goal is to respond to increasing through traffic movement and to minimize the congestion along our roadways. The proposed timing plan will evaluate a total of sixty-six (66) existing and under construction traffic signals, including ten (10) shared signals with the State, two (2) signals shared with the Los Angeles County, and three (3) signals shared with the City of Pomona. In response to the RFP, six proposals were received, reviewed and evaluated (see Table A). The consulting fees proposed by the consultants ranged from $84,430.00 to $155,003.00. Table A AAE Incorporated $155,003.00 Advantec Consulting Engineers $95,785.00 Albert Grove & Associates $99,945.00 Austin -Foust Associates $111,355.00 David Evans & Associates, Inc. $84,430.00 Wildan $126,202.00 * Initial price was $95,785.00 -- negotiated to include additional services for a total fee of $97,145.00. Staff interviewed the following consultants for further consideration: ADVANTEC CONSULTING ENGINEERS ALBERT GROVE & ASSOCIATES Staff unanimously concluded that ADVANTEC better understood the City's traffic project needs and presented the best solution to the City's traffic concerns. ADVANTEC's office is located in Diamond Bar and they have completed numerous similar projects for other Cities in a satisfactory manner. ADVANTEC will develop signal timing plans, implement and fine-tune all the existing and under construction traffic signals in the City. The project objectives are to reduce traffic congestion, delay, stops, and queues. They will conduct a "before" study along the key travel corridors, such as Brea Canyon Road, Diamond Bar Boulevard, Grand Avenue, and Golden Springs Drive. This study will establish existing operational parameters such as travel time, number of stops, delays, which will serve as a basis for evaluating the benefits of the improved signal timings. An "after" study will be conducted to establish the improved travel conditions. The results of the "before" and "after" studies will serve as a basis for evaluating the benefits of the improved signal timing. The project is tentatively scheduled to commence in January 2003, and be completed in May 2003. Furthermore, we have requested a 6 -month monitoring period on an as -needed basis. 2 The goal is to responsively address any problems/complaints, and monitor the perceptible improvements. PREPARED BY: Fred Alamolhoda, Senior Engineer REVIEWS a( Da G. Gu, Director ublic Works Ok-,() Jame DeStefa o, Deputy City Manager Attachments: ADVANTEC'S Project Approach, dated September 24, 2002 ADVANTEC'S Letter dated December 4, 2002 Consulting Services Agreement CONSULTING SERVICES AGREEMENT This Agreement is made and entered into this 17th day of December 2002, between the City of Diamond Bar, a Municipal Corporation (hereinafter referred to as "City") and Advantec Consulting. Engineers, ("Consultant"). RECITALS A. City desires to utilize the services of Consultant as an independent contractor to provide consulting services to City as set forth in Exhibit "A", the City's Request for Proposals dated September 3, 2002. B. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: I. Consultant's Services A. Scope of Services. The nature and scope of the specific services to be performed by Consultant are as described in Exhibit "B", the Consultant's proposal, dated September 24, 2002 and letter dated December 4, 2002. B. Level of Services/Time of Performance. The level of and time of the specific services to be performed by Consultant are as set forth in Exhibit "B". 2. Term of Agreement. This contract shall take effect December 30, 2002 and shall continue until completion of the project unless earlier terminated pursuant to the provisions herein. 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B." Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Consultant pursuant to this Agreement shall not exceed ninety-seven Thousand One Hundred forty-five dollar ($97,145.00). 4. General Terms and Conditions. In the event of any inconsistency between the provisions of this Agreement and Consultant's proposal, the provisions of this Agreement shall control. 5. Addresses. City: City Manager Linda C. Lowry City of Diamond Bar 21825 East Copley Drive Diamond Bar, CA 91765-4177 6. Status as Independent Consultant. Consultant: Advantec Consulting Engineers 21700 East Copley Drive, #350 Diamond Bar, CA 91765 A. Consultant is, and shall at all times remain, as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Consultant agrees to pay all required taxes in amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant's employee's. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable workers' compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. 7. Standard of Performance. Consultant shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions. 8. Indemnification. Consultant agrees to indemnify the city, its officers, agents, volunteers, employees, and attorneys against, and will hold and save them and each of them harmless from, and all actions, claims, damages to persons or property, penalties, obligations, or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of the acts, errors or omissions of Consultant, its agents, employees, subcontractors, or invitees, including each person or entity responsible for the provision of services hereunder. In the event there is more than one person or entity named in the Agreement as a Consultant, then all obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several. 9. Insurance. A. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company admitted to do business in California and approved by the City (1) a policy or policies of broad -form comprehensive general liability 'insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement (2) property damage insurance, with minimum combined single limits coverage of $500,000.00; (3) automotive liability insurance, with minimum combined single limits coverage of $500,000.00; and (4) professional liability insurance (errors and omissions) to cover or partially cover damages that may be the result of errors, omissions, or negligent acts of Consultant, in an amount of not less than $1,000.000 per occurrence; and (5) workers' compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. City, its officers, employees, attorneys, and volunteers shall be named as additional insureds on the policy(ies) as to comprehensive general liability, property damage, and automotive liability. The policy(ies) as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. B. All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) days prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage. C. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this Agreement; shall be issued by an insurance company which is admitted to do business in the State of California or which is approved in writing by the City; and shall be placed with a current A.M. Best's rating of no less than A VII. D. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum workers' compensation insurance requirements above, and (2) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less than one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement," or a substantially similar form which the City has agreed in writing to accept. 10. Confidentiality. Consultant, in the course of its duties, may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Consultant's prior written consent, use the same for other unrelated projects. 11. Ownership of Materials. All materials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. 12. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 13. Termination. A. Termination for Convenience. Either party may terminate this Agreement without cause and in its sole discretion at any time by giving the other party thirty (30) days' written notice of such termination. In the event of such termination, the Consultant shall cease services as of the date of termination and shall be compensated for services performed to the City's satisfaction to the date of termination. B. Termination for Cause. All terms, provisions, and specifications of this Agreement are material and binding, and failure to perform any material portion of the work described herein shall be considered a breach of this Agreement. Should the Agreement be breached in any manner, the City may, at its option, terminate the Agreement not less than five (5) days after written notification is received by the Consultant to remedy the violation within the stated time or within any other time period agreed to by the parties. In the event of such termination, the Consultant shall be responsible for any additional costs incurred by the City in securing the services from another contractor. 14. Personnel. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City's premises. 15. Non -Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such non-discrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 16. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 17. Performance Evaluation. For any contract in effect for twelve months or longer, a written annual administrative performance evaluation shall be required within ninety (90) days of the first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement. The work product required by this Agreement shall be utilized as the basis for review, and any comments or complaints received by City during the review period, either orally or in writing, shall be considered. City shall meet with Consultant prior to preparing the written report. If any noncompliance with the Agreement is found, City may direct Consultant to correct the inadequacies, or, in the alternative, may terminate this Agreement as provided herein. 18. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 20. Attorney's Fees. In the event that either party to this Agreement shall commence any legal of equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. 21. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designated in writing pursuant to the provisions of this section. 22. Governing Law. This Contract shall be interpreted, construed and enforced in accordance with the laws of the State of California. 23. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 24. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represent the entire and integrated agreement between Consultant and City. This Agreement supercedes all ,prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk. 25. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first written above. City" ATTEST: M Lynda Burgess, City Clerk Approved as to Form: By: City Attorney City of Diamond Bar 0 Carol Herrera, Mayor ADVANTEC CONSULTING ENGINEERS t s CITY COUNCIL Agenda # 7-1 Meeting Date: December 17, 2002 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manage TITLE: PUBLIC HEARING AND CONSIDERATION OF FISCAL YEAR 2003-2004 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM RECOMMENDATION: It is recommended that the City Council open the public hearing, receive testimony and adopt Resolution 2002 -XX "A Resolution Approving the City's Community Development Block Grant (CDBG) Program and projects for Fiscal Year 2003-2004, and authorize the City Manager or her designee to execute all CDBG documents required for the implementation of the program. BUDGET IMPLICATION: Funding for the CDBG Program is received from the Federal Government. Approval of the 2003- 2004 CDBG budget will be incorporated into the 2003-2004 City Budget. The CDBG Program does not impact the City's General Fund budget. BACKGROUND: By way of a Cooperative Agreement, the City of Diamond Bar is part of the Los Angeles County Community Development Commission -- Community Development Block Grant (CDBG) Program. The CDBG Program was established through the Housing and Community Development Act of 1974. The primary program of each grantee under the Title is the development of viable urban communities, by providing decent housing and a suitable living environment and expanding economic opportunities, principally for persons of low and moderate income. Eligible CDBG projects are those that meet one of the following national objectives for the program: • Benefiting low and moderate income persons; • Addressing slums or blight; or • Meeting a particular urgent community development need. The projects must also meet one of the eligible activity categories; acquisition of real property for an eligible use; acquisition, construction, and rehabilitation of public facilities; demolition and clearance of deteriorated buildings; community service for low and moderate -income households; removal of barriers that restrict the mobility for elderly or handicapped persons; or special economic development activities. Funds may be used for a variety of community development activities administration and public works projects. The funds may only be used income census tracts (of which the City has none) and/or to benefit persons and/or presumed eligible persons. such as public services, within low and moderate - low and moderate -income The Los Angeles County Community Development Commission (CDC) has determined that the City of Diamond Bar's preliminary allocation will be approximately $388,495 in 2003-2004 CDBG funds for the implementation of eligible CDBG projects. In the event that actual CDBG funding levels vary from the $388,495 estimate, the City may adjust the proposed projects and budgets accordingly. The City's approved projects and budget must be submitted to the Los Angeles CDC by January 3, 2003. The City of Diamond Bar's projects and budget will ultimately become part of the Los Angeles County's CDBG program application to the U.S. Department of Housing and Urban Development (HUD). DISCUSSION: Of the City's total 2003-2004 CDBG Program allocation ($388,495), a maximum of 25% ($97,124) may be expended on public service projects (our Community Non -Profits). The 25% public services cap (additional 10% over the regular 15%) has been extended for an additional one-year period, ending June 30, 2004. Prior to approval of the programs and budget, a public hearing is required to receive and consider citizen input on the proposed CDBG Program. The public hearing has been advertised in the San Gabriel Valley Tribune and the Inland Valley Daily Bulletin. Additionally, the City sent Request for Proposals to all interested organizations regarding the availability of CDBG funding. Based on the proposals received by non-profit agencies and City Departments, past history of applicants and the availability of funds, funding recommendations have been developed. Prior to a project being funded, eligibility is determined and the subrecipients must meet the Federal regulations/requirements. The City provides support to the projects that receive funding with technical assistance and monitoring to insure compliance. The City is responsible for overseeing the operations of all the subrecipient supported activities including compliance with all applicable Federal requirements and monitoring the achievement of performance goals. As part of the application process, the City must describe the programs that are currently being implemented and how those programs are meeting the goals and objectives that have been established by the City. CURRENT CDBG PROJECTS AND ALLOCATIONS FOR 2002- 2003 PROGRAM YEAR YMCA Childcare ($27,500) - To provide after school childcare for up to twenty (20) children from low and low -to -moderate income families each month. The YMCA has provided childcare for an average of eleven (11) children monthly. YMCA Day Camp Summer/Off Tract ($14,000) - To provide summer/off tract day camp for up to twenty (20) children from low and low -to -moderate income families each month. The YMCA has provided summer day camp to twenty-seven (27) families. Senior Programming ($46,124) - To provide senior activities including information and referral, physical mobility classes, nutrition classes, seminars, arts and crafts, game days, and special events. General Insurance has been purchased for the senior groups utilizing the Heritage Park Community Center. Service Center for Independent Living ($6,000) - To provide for independent living services, newsletters, and community forums on disability issues. The SCII_ has provided services to twenty- two (22) persons with disabilities. Program Administration ($38,849) - Program administration funds are used for overall program management, coordination, monitoring, reporting, and contract compliance services. The CDBG program is being implemented by Diana Cho and Associates. Paint the Town ($10,000) - To assist the Diamond Bar Improvement Association (DBIA) in the exterior rehabilitation of ten (10) homes. Program will commence, May 2003. ADA Park Retrofit ($222,522) - To provide for the creation of an ADA Retrofit at Sycamore Canyon Park. Project design and preparation of plans are in progress. Sidewalk ADA Accessibility ($403,825) - To provide accessible sidewalks on Golden Springs Drive from Gateway Center Drive to Grand Avenue, Grand Avenue from Golden Springs Drive to the 57 Freeway on/off ramp, and Prospectors Road. Construction was completed in August 2002. Diamond Bar Community and Senior Center ($687,385) - To provide for the construction of an approximately 22,500 sq. ft. fully accessible Community and Senior Center to address the needs of the City's growing elderly population. The grading portion of the project site is complete. Project construction will commence in December 2002. Starshine Park — ADA Retrofit ($20,000) - To provide for the creation of an ADA accessible park to accommodate the needs of individuals with disabilities. A contract has been awarded to begin preparation of the design plan, which will include a group picnic shelter, lighting, drinking fountain, and an expanded tot lot area. PROPOSED PROJECTS AND ALLOCATIONS FOR THE 2003-2004 PROGRAM YEAR In planning for the 2003-2004 CDBG process, the City published a public notice announcing the availability of CDBG funds and mailed letters and applications to all existing subrecipients and interested parties requesting proposals for use of the CDBG funds. Based upon Federal regulations, CDBG funds must be allocated and expended within three (3) years. In addition, cities are strongly encouraged by the CDC to allocate all monies as soon as feasible. The following distribution of funds is based upon an allocation of 25% toward Public Service projects: 3 2003-2004 Public Service - 25% - $97,124 City Senior Program FY 02-03 $46,124 Request $55,253 Recommend $50,624 The City's Senior Program ($55,253) includes special events, Friday Bingo, craft classes, excursions, and the Senior Coordinator's position for referrals and coordination between groups. The Senior Program will include several of the activities and supplies as requested by the Diamond Bar Senior Citizens Club, Diamond Bar Chinese Evergreen Senior Association, Sunshine Seniors Group, and Diamond Age Senior Citizen Association such as: Diamond Bar Senior Citizens Club - $1,063 Requested insurance and funding for supplies for weekly meetings. Sunshine Senior Group - $700 Requested liability insurance. Chinese Evergreen Senior Association - $5,000 Requested insurance and funding for sick/elderly visits, medical seminar, classes for seniors, and monthly meetings and activities. Diamond Age Senior Citizen Association - $3,925 Requested insurance and excursion program. Diamond Bar YMCA Childcare FY 02-03 $27,500 Request $34,000 Recommend $27,500 To provide after school childcare for eighteen (18) low and moderate income families monthly. The project allows for parents to work while their children are in a safe environment Diamond Bar YMCA Summer Camp FY 02-03 $14,000 Request $15,000 Recommend $14,000 To provide summer/off-tract day camp for up to thirty (30) families monthly. The project provides summer camp and off -tract camp for low and moderate -income families. Project Sister FY 02-03 NIA Request $3,500 Recommend $0 To provide for assistance to Diamond Bar residents and middle and high school staff in learning safety measures that will decrease their vulnerability to crime. It is proposed that this project utilize funding from the COPS program. In Free Family Counseling FY 02-03 NIA Request $5,100 Recommend $0 To provide free family counseling services to Diamond Bar residents of all ages. It is proposed that this project utilize funding from the COPS program. Service Center for Independent Living FY 02-03 $6,000 Request $5,000 Recommend $5,000 To provide for independent living services, newsletters, and community forums on disability topics. Sub -total Request $117,853 Recommend $97,124 2003-2004 Administration — 10% $38,843.00 Program Administration FY 02-03 $38,849 Request $38,849 Recommend $38,849 To provide reimbursement to the City for CDBG program administration and contract compliance services. Sub total Request $38,849 Recommend $38,849 2003-2004 Public Works/Housing and Economic Develo ment — 65% 252 522 Home Improvement Program FY 02-03 WA Request $125,000 Recommend $125,000 To provide for grants and/or deferred loans to eligible low and moderate -income homeowners for necessary home improvements as well as repairs to mitigate building and safety code deficiencies and/or violations. This new Program was approved by the City Council on December 3, 2002, Sidewalk ADA Accessibility FY 02-03 NIA Request $114,000 Recommend $114,000 To upgrade existing street right-of-way with gaps of sidewalk placement to provide continuity for pedestrian access and ADA accessibility along north side of Golden Springs Drive. Starshine Park ADA Retrofit FY 02-03 $20,000 Request $196,000 Recommend $0 To provide for plans and specifications and construction of ADA Retrofit at Starshine Park. (Funding for this project will exceed available CDBG resources. Funding is available through other parks and recreation sources such as Proposition 12 and 40.) Sycamore Canyon Park ADA Retrofit FY 02-03 $222,522 Request $50,000 Recommend $0 The request is for the design of Phase III ADA Retrofit Improvements at Sycamore Canyon Park. (Funding for this project will exceed available CDBG resources. Funding is available through other parks and recreation sources such as Proposition 12 and 40.) Lorbeer Middle School ADA Retrofit FY 02-03 MIA Request $20,000 Recommend $13,522 To provide for project design of ADA access to athletic field at Lorbeer Middle School from Golden Springs Drive. Sub -total Request $505,000 Recommend $252,522 TOTAL REQUEST 661,702 RECOMMEND $388,495 The purpose of the public hearing is to solicit public testimony and receive presentations from the public service organizations requesting funds. It is an opportunity for the City Council to question the proposed public service organizations as well as City staff regarding the applications under consideration. Jakds DeSttager o Deputy City Attachments Matrix of Projects/Recommended Funding Options Resolution 2002 -XX CDBG Project Applications 711 CITY OF DIAMOND BAR COMMUNITY DEVELOPMENT BLOCK GRANT 2003-04 PROGRAM YEAR I City of Diamond Bar Senior Services $46,124 $55,253 $50,624 Diamond Bar Senior Senior Services Included in City $1,063 Included in City Club Request Request Sunshine Senior Senior Services Included in City $700 Included in City Club Request Request Evergreen Senior Senior Services Included in City $5,000 Included in City Club Request Request Diamond Age Senior Senior Services Included in City $3,925 Included in City Club Request Request Diamond Bar/ Child Care $27,500 $34,000 $27,500 Walnut YMCA Day Camp $14,000 $15,000 $14,000 Project Sister Crime Prevention Services $0 COPS Funded $3,500 $0 COPS Funded Service Center for Disability $6,000 $5,000 $5,000 Independent Living Services Free Family Family $0 $5,100 $0 Counseling Counseling COPS Funded COPS Funded Sub -total $93,624 $117,853 $97,124 $0 11 i it it I.€7 ai r � Etre ¢.' 3 :ofE1111, ii! d CPTYOFDIAMONID Admin. $38,849 $38,849 $38,849 BAR Sub -total $38,849 $38,849 $38,849 CITY OF DIAMOND BAR 7 COMMUNITY DEVELOPMENT BLOCK GRANT 2003-04 PROGRAM YEAR RESOLUTION 2002 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE CITY'S COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR FISCAL YEAR 2003-2004 WHEREAS, ON August 22, 1974, the President of the United States signed into law the Housing and Community Development Act of 1974 (Act); and WHEREAS, the primary goals of Title 1 of the Act are the development of viable urban communities by providing decent housing and a suitable living environment, and expanding economic opportunities, principally for persons of low and moderate income; and WHEREAS, the City of Diamond Bar has received notification of the availability of $388,495 in Federal Community Development Block Grant (CDBG) funds to further the attainment of these goals during Fiscal Year 2003-2004; and WHEREAS, suggestions have been requested from residents, community organizations, City Departments for the utilization of these funds; and WHEREAS, the City has published information regarding eligible activities under the Act and met with all interested groups and conducted a public hearing to solicit comments and suggestions from the community for the utilization of these funds. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar as follows: Section 1. The funding allocation for the 2003-2004 Program year shall be: PUBLIC SERVICE Senior Programming ($50,624) YMCA Childcare ($27,500) YMCA Day Camp ($14,000) Service Center for Independent Living ($ 5,000) ADMINISTRATION PUBLIC WORKS Home Improvement Program ($125,000) Sidewalk Installation ADA Compliance ($114,000) Lorbeer Middle School ADA Retrofit ($ 13,522) ($97,124) ($38,849) ($252,522) Section 2. That the City Manager is authorized and directed to submit the City's final Cost Summary for Fiscal Year 2003-2004 to the County of Los Angeles, reflecting the funding allocations set forth herein. Should the City's final allocation vary by more than twenty-five percent (25%) from the figures contained herein, the City Manager is authorized to allocate the additional funds to eligible activities. Section 3. That the City Manager is authorized to execute the contractual and related documents to be prepared by the County of Los Angeles that are required for the implementation of the projects/programs set forth herein. Section 4. This Resolution shall take effect from and after the date of its passage and adoption. PASSED, APPROVED, AND ADOPTED this 17 th day of December. 2002 Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, California do hereby certify that the foregoing Resolution Number 2002- was duly and regularly passed and adopted by the City Council of the City of Diamond Bar, California, at its adjourned regular meeting held on the 17th day of December, 2002, by the following vote, to wit: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: Lynda Burgess, City Clerk City of Diamond Bar, California Interoffice MEMORANDUM To: James DeStefano, Deputy City Manager From: Bob Rose, Community Services Director e-3�12' Date: December 3, 2002 Re: CDBG Request Submittals -- 2003/04 Fiscal Year A. Senior Program Request: Please find attached the back-up documentation for the Senior Program C.D.B.G. request for FY 2003/04. Following is the summary of the Senior Program request: 1. City Senior Program: a. Special Events $3,535 b. Friday Bingo $3,500 c. Craft Classes $300 d. Senior Coordinator $37,230 $44,565 3. Chinese Evergreen Senior Association: a. Liability Insurance $1,000 b. Sick/Elderly Visits $1,000 c. Medical Seminar $500 d. Classes for Seniors $1,000 e. Monthly Mtgs/Activities $1,500 $5,000 5. Diamond Age Senior Citizen Association: a. Liability Insurance b. Excursion Program Grand Total Senior Program Request: $925 $3,000 $3,925 B. Public Works Request for Community Services 2. Diamond Bar Senior Citizens Club: a. Liability Insurance $263 b. Supplies 500 $1,063 4. Sunshine Seniors Group: a. Liability Insurance 700 $700 $55,253 1. Plans & Specs and Construction of ADA Retro -fit Improvements at Starshine Park $196,000 2. Design of Phase III ADA Retro -fit Improvements at Sycamore Canyon Park $50,000 3. Design of ADA access to athletic field at Lorbeer Middle School from Golden Springs Dr. $20,000 Grand Total Public Works Request $266,000 - CITY OF DIAMOND BAR COMMUNITY DEVELOPMENT BLOCK GRANT REQUEST FOR PROPOSALS 2003-2004 PROGRAM YEAR Funding is contingent upon the project's eligibility under the 1974 Housing and Community Development Act as amended. This application must be completed, and supplemental information regarding the organization and proposed project may be attached. APPLICATION DEADLINE; December 3 2002 5:00 n.m. APPLICATION SUMMARY Organization: City of Diamond Bar Senior Programmig n Project Name: .Amount Requested: Lncarion of Project: 2900' S . Brea Canyon Road — Heritage Park Community Center Funds would be used to: Conduct Senior Programming that will enrich the lives of local Seniors. .Activities that would include special events, classes, seminars, dances and Bingo. GENERAL INFORMATION Organization Address: 21525 E. Copley Drive City: Diamond Bar Telephone/Fax Number• 909.396.5694 E-mail Address: bob.rose@ci-diamond—bar.ca.us ContactFerson/ritie: Bob Rose Cottununit Services Director Officials authorized to represent organa tion. and expend funds: Name: k -R— n ,fig4W �7Cb-7 Title: Mayor Name: Linda C. Lowry Title-: City Manager Federal I.D Number/Non-Profit Status: This application is proposing a new existing X project. (check). I [as the prnjecr received past funding from the City of Diamond Bar? Yes If yes, please identity the year/amount and source of funding:2003 – 2004 GOALS AND OBJEC'T'IVE OF PROJECT Provide a detailed description of the proposed project by describing precisely what is to be accomplished with the requested funds. Provide daily Senior drag—in Programs for up to 160 per day. Develop and conduct a variety of recreation classes and programs for Seniors on a daily basis, which meets the diverse needs of the Seniors in Diamond Bar. Develop and conduct referral service based on Requests of Seniors in Diamond Bar. Describe the specific purpose of the project; age group of those to be served. identify the problems the project is intended to solve, and the Meet the special recreational and Human Service needs of a diverse gr6t_.p,of Seniors with a variety of needs and diverse cultural background. The age group to be served would be Seniors 55 years of age and over. Identify and describe the geographic boundaries of the target area. (Attach a map if appropriate). The primary area of service is the City of Diamond Bar, however, the make—up provided to residents of adjacent communities. PROJECT CLIENT PROFILE Diamond Bar clients assisted in previous year: .48155 t Diamond Bar clients assisted which meet the low/moderate income requirements: Diamond Bar clients expected to be assisted in new project year: fy- Describe the characteristics of client population in target area, including age, sex, income level, and ethnic background. Relate how the project will meet the federal requirements of benefitin low/moderate income persons. Is your organization familiar with the CDBG reporting requirements`.' Yes FINANCIAL INFORMATION Please attach a proposed budget of the project. Include all items that CDBG funds are being requested to be used for. Include all other sources of funding and the total budget of the organization. I hereby certify that if funds are granted to our organization they will be used to henefit low and low/moderate income residents of the City of Diamond Bar. We understand that the formal agreement with the City will define other reporting provisions and federally required assurances. Signature: . Title: Date: 2003 — 2004 BUDGET PROCESS Senior Program — Special Events Estimated Attendance: 90 Seniors SUMMERTIME DANCE AND LUNCH August: 2003 Lunch $8.00 p. p. $720.00 Entertainment 150.00 Decorations 140.00 TOTAL $1,010.00 Revenue (90x$4) $4.00 p.p $360.00 CDBG $650.00 HALLOWEEN PARTY October: 2003 Lunch $8.00 p.p. $720.00 Entertainment 100.00 Papergoods 100.00 TOTAL $920.00 Revenue $4.00 p.p. $360.00 CDBG $560.00 CHRISTMAS BREAKFAST December: 2003 Lunch Entertainment Decorations/Papergoods TOTAL Revenue CDBG $8.00 p.p. $720.00 300.00 100.00 $1,120.000 $4.00 p.p. $360.00 $760.00 VALENTINE LUNCHEON February: 2004 Lunch 7.00 p.p $630.00 Entertainment 100.00 Decorations 100.00 TOTAL $830.00 Revenue $4.00 p.p. $360.00 CDBG $470.00 LADIES LUNCHEON & FASHION SHOW May: 2004 Lunch $9.00 p.p $810.00 Entertainment 100.00 Decorations/Paper goods 100.00 TOTAL $1010.00 Revenue $5.00 p.p 450.00 CDBG $560.00 SUMMER PIZZA PARTY July: 2004 Lunch $7.00 p.p $630.00 Entertainment 100.00 Decorations/paper goods 15.00 TOTAL $805.00 Revenue $3.00 $270.00 CDBG $535.00 Special Events CDBG Total ` $3,535.00 FRIDAY BINGO 50 FRIDAYS Bingo Supplies (cards) $1,500.00 Refreshments & Supplies 2,000.00 TOTAL $3,500.00 CDBG (Friday Bingo) $3,500.00 Craft Classes CDBG Senior Program Request: a. Special Events b. Friday Bingo c. Cra�t Classes A 1�6ti110t_ (!6,aAf jA;t0_r GRAND TOTAL ESTIMATED CDBG REQUEST $300.00 $300.00 $3,535.00 $3,500.00 $300.00 43.7 X30 co m CITY OF DIAMOND BAR - COMMUNITY DEVELOPMENT BLOCK GRANT „,. REQUEST FOR PROPOSALS aR 2003-2004 PROGRAM YEAR Funding is contingent upon the project's eligibility under the 1974 Housing and Community Development Act as amended. This application must be completed, and supplemental information regarding the organization and proposed project may be attached. APPLICATION DEADLINE: December 3 2002 5:00 p.m. APPLICATION SUMMARY Organization: 1-1111 e Project Name: Jl Amount Requested:C7�� . Location of Project: a Funds would be used to: IZZ f/1,LC2 cti �ay „a S 0 2 i GENERAL INFORMATION Organization Address: )-f I City: ONe? Telephone/Fax Number/ E-mail Address: Contact Person/Title �L7L,�(f`�1_/F-��_,� Officials authorized to represent organization and expend funds: / Name: Tide: Name: ��� �Title: Federal I.D Number/Non-Profit Status: _ CL1z11--D�/-T This application is proposing a new existing ---project. (check). Has the project received past funding from the City of Diamond Sar? - If yes, please identify the year/amount and source of funding: GOALS AND OBJECTIVE OF PROJECT Provide a detailed description of the proposed project by describing precisely what is to 6e accomplished with the requested funds. �R r�� l/l�P�-o tr stir ��T ,0�� �� n�•,��,-t17- a�- ,�-LL ll E � t 02 CfTl ,;-, r s /ter THt er e c�F D�,Af ov v 13 b/2 Describe the specific purpose of the project; identify the problems the project is intended to solve, and [he age group of those to be served. /SCE .S`§ YcAks 00D nR o1-azi-2 A Ce.NTokTAgCc- /CT/ vr7/ &S To /1tr19Rd VZ 7f1C'12 C;ev6t / s �-J ski( 4-^JU /ko PE A1311, 7/-5, i Identify and describe the geographic boundaries of the target area. (Attach a map if appropriate). PROJECT CLIENT PROFILE Diamond Bar clients assisted in previous year: -)-6-0 A 0�6zz s Diamond Bar clients assisted which meet the low/moderate income requirements: Diamond Bar clients expected to be assisted in new project year: " /L'!G i/lz � S Describe the characteristics of client population in target area, including age, sex, income level, and ethnic background. Relate how the project will meet the federal requirements of benefiting low/moderate income persons. COW 1410o11-15-5' 4-3jo /Uo E -S, Is your organization familiar with the CDBG reporting requirements? /l/_� FINANCIAL INFORMATION Please attach a proposed budget of the project. Include all items that CD13G funds are being requested to be used for. Include all other sources of funding and the total budget of the organization. /ltl S112.97t1 C �. �b �, t3ZSD. `r i ;z 7/A, CaC C (/[�J7/r:5 /.vc�yO/iG 6j c c !L,N ca ?o 5pc%KcAS X vD UJTe47Z�/.ueRS I her�ebytcertify that if funds are granted to our organization they will be used to benefit to &� low/moderate income residents of the City of Diamond Bar. We understand that the formal agreement with the City will define other reporting provisions and federally required assurances. Z / Signature: Title: E75/ 7—,ai� Date: U - - - -- — - CITY OF DIAMOND BAR COMMUNITY DEVELOPMENT BLOCK GRANT �._ REQUEST FOR PROPOSALS 20032004 PROGRAM YEAR Funding is contingent upon the project's eligibility under the 1974 Housing and Community Development Act as amended, This application must be completed, and supplemental information regarding the organization and proposed project may be attached. APPLICATION DEADLINE: December 3.2002 5:00 p.m. APPLICATION SUMMARY Organization: L G'f'C7 Project Name: Amount Requested:--- -_-V 0 Location of Project: Funds would be used to: I'd GENERAL INFORMATION / Organization Address: o� j L101_ _ 1?e JIA Z he Dr. City: 7 crY ami &I f ff ,... Telephone/FaxNumber 909 -9-61'875 E-mail Address: SUYISltrh,a_ QH1'ZKS• ma+1 Contact Person/Title; of Z a r {amu Officials authorized to represent organization and expend funds: ) Name: Ct i -5L. S L � Title: /Dl,yS r Gid'Yi_� Name: 'L{ f q Title: �2 q_S G r o Federal I.D Number/Non-Profit Status: This application is proposing a new -existing project. (check). Has the project received past funding from the City of Diamond Bar? If yes, please identify the year/amount and source of funding: GOALS AND OBJECTIVE OF PROJECT Provide a detailed description of the proposed project by describing precisely what is to be accomplished with the requested funds. Describe the specific purpose of the project; identify the problems the project is intended to solve, and the age group of those to be served. Identify and describe the geographic boundaries of the target area. (Attach a map if appropriate). ,AY/4— PROJECT A 4 PROJECT CLIENT PROFILE Diamond Bar clients assisted in previous year: Diamond Bar clients assisted which meet the low/moderate income requirements: Diamond Bar clients expected to be assisted in new project year: Describe the characteristics of client population in target area, including age, sex, income level, and ethnic background. Relate how the project will meet the federal requirements of benefiting low/moderate income persons. Is your organization familiar with the CDBG reporting requirements? FINANCIAL INFORMATION Please attach a proposed budget of the project. Include all items that CDBG funds are being requested to be used for. Include all other sources of funding and the total budget. of the or-ahization. I hereby certify that if funds are granted to our organization they will be used to benefit low and low/moderate income residents of the City of Diamond Bar. We understand that the formal agreement with the City will define other reporting provisions and federally required assurances. Signature: IS Title: Date: Y 2 ! 3 I D� CITY OF DIAMOND BAR WIFCOMMUNITY DEVELOPMENT BLOCK GRANT REQUEST FOR PROPOSALS 2003-2004 PROGRAM YEAR Funding is contingent upon the project's eligibility under the 1974 Housing and Community Development Act as amended. This application must be completed, and supplemental information regarding the organization and proposed project may be attached. APPLICATION DEADLINE: December 3. 2002 5:00 p.m. APPLICATION SUMMARY Organization: VIAM0417 ME /7&4J(t19- &KI L -Lo _ hwc.t Oil Project Name: �l }r� i 9 Amount Requested: t 4im, Location of Project: I kt�'lZtik�( PMz l� �t i9^e��ik� Funds would be used to: R l- _ t° PWf,-wK� t3t15SGS Co 'fn Ufa GENERAL INFORMATION Organization Address: f 17•&-,A 4D S`L City: 9I1 i4cvi 0 I3ft 9, Telephone/Fax Number 4© 1 8 1" 2 91 E-mail Address: ContactPerson/Title: %����� � � t i'"131 -IG• i�rt Fl�Ot1_ dFG�L[�_ Aid Fct3tJp� - Officials authorized to represent organization and expend funds: Name: GtJT � 1) 806 Title: FR -U-51 9-e-01 Name: 3DA p NI it LO&IJ 1.�r_ _ _ Title: V1 1,i 7 &410 e-t_kz Federal I.D Number/Non-Profit Status" -6 " L 6 D7� This application is proposing a new existing ---project. (check). Has the project received past funding from the City of Diamond Bar? If yes, please identify the year/amount and source of funding: GOALS AND OBJECTIVE OF PROJECT Provide a detailed description of the proposed project by describing precisely what is to be accomplished with the requested funds. -flti, F►Jt-117.4. --Ild�, M AUCI TP "Wt& Aw, -W;; Mti q"Mh <o �t el"V t at Ph , 4 it M["4 A i'%R0- , -{o (lo c 4% O 14 t=AP-4& [.AhTL;t' , 61 9'ft Y nttA41U-.A . hAO-rpr PwwA ctTq £ lAt•l o n6o c.vc`f . Describe the specific purpose of the project; identify the problems the project is intended to solve, and the age group of those to be served. fIiL ht;trtop-b vo idol vli.lv, Gt4 WLS --ry ko -Co ©f,l'trl. ctzYvS Ou'� <a A64 t=}WV LANCa10C-1t,. Grp M A AV -D4 vi(Li~ eir- fsvl kg= 5 M0 ftx':Vi%4� laW CV12-t��tvl, bU a -is-Jlovo ARS PH? ©r.b M 91 AJP 1AL, '(0UP&I Rh Identify and describe the geographic boundaries of the target area. (Attach a map if appropriate). nnAScR� r�( of nvl2 MZNN�t� S ArZ(= i'zotm Ltll ot olkosopv &L. -It'""li (a"K-'J fifay." t owukNtD t4t--(/4**(, ovol-00Y, COW0 kit LL A-0-0 RITi;A . PROJECT CLIENT PROFILE Diamond Bar clients assisted in previous year: Yvh Diamond Bar clients assisted which meet the low/moderate income requirements: 5 Diamond Bar clients expected to be assisted in new project year: ie� _ Describe the characteristics of client population in target area, including age, sex, income level, and ethnic background. Relate how the project will meet the federal requirements of benefiting tow/moderate income persons. Ah A &gvu / , vJ xkk - k% -r% Rir fl %t h oat . Fvzom ail- To $7 . GTr_-< 4061 L4eiiu R -f o 9 YZ 1-FL-ALl t4 Y Is your organization familiar with the CDBG reporting requirements? 1W FINANCIAL INFORMATION Please attach a proposed budget of the project. Include all items that CDBG funds are being requested to be used for. Include all other sources of funding and the total budget of the organization. 4 1,Rl A, rf4,L- vr• 6t0fl1L '�0 MLtvt �i EALtti Y�u� t�s't lava °� -6rrRI. NV -rtftv- v, 'WP PVNsa ORtwk L4V5 1 -04-fit>nk-C4. AT -C RL- at" �xpd C,kIt 111<A ` -"54ak4j� A' cjZ5; I hereby certify that if funds are granted to our organization they will be used to benefit low and lowlmoderate income residents of the City of Diamond Bar. We understand that the formal agreement with the City will define other reporting provisions and federally required assurances. Signature: Title: LiA,R►wA41 Or 'C(%f, &7A V. Date: - g-ot 02. CITY OF DIAMOND BAR COMMUNITY DEVELOPMENT BLOCK GRANT REQUEST FOR PROPOSALS 2003-2004 PROGRAM YEAR Funding is contingent upon the project's eligibility under the 1974 Housing and Community Development Act as amended. This application must be completed, and supplemental information regarding the organization and proposed project may be attached. APPLICATION DEADLINE: December 3 2002 5:00 p.m. APPLICATION SUMMARY Organization: Project Name: Location of Project: DIAMOND BARIWALNUT YMCA CIMD CARE $34,000. Amount Requested: 22600 Sunset Crossing Road, Diamond Bar, CA 91765 Funds would be used to: Subsidize weekly program fees for boys and girls ages 5-15 from low and moderate income Diamond Bar families. After School Child Care fees for Kindergarten are $88.00 per week and grades 1-8 are $85.00 per -week in addition to an annual YMCA Membership fee of $45 $45.00, $10.00 Registration fee and $45.00 Equipment fee. GENERAL INFORMATION Organization Address: 22600 Sunset Crossing Road City: Diamond Bar Telephone/Fax Number: 9091860-9622_ 909_18_60-39_L E-mail Address:_ yapasuarus ;aol.com Contact Person/Title: Alison Meyers, Associate Branch Director Officials authorized to represent organization and expend funds: Name: Phyllis A. Murphy Title: General Director & CEO Name: Phyllis DiGiorgio Title Administrative Assistant Federal I.D. Number/Non-Profit Status: 95-1641976 This application is proposing a new existing X project. (check). N Has the project received past funding from the City of Diamond Bar? Yes If yes, please identify the year/amount and source of funding: CDBG funding— 1992/93-$34,000; 1993194-$26,000; 1997-98-$28,000 ; 1998-99-$15,000; 1999-2000- $15,000 until Dee '00 then increased to $30,000; 2000-2001-$15,000; 2001-`02-$20,000; $2002-'03-$27,500 Wi7� ► 1Zi7; Ix -► Xi3 �7 &i31XQ" Provide a detailed description of the proposed project by describing precisely what is to be accomplished with the requested funds. CDBG funding to help pay After School Child Care fees will enable children from low -moderate income families to enjoy the benefits of a safe, structured, fun environment After School while their parents are working. YMCA After School Programs provide healthy alternatives to "latch key" kid and involve boys and girls in activities thatpromote character and esteem building in keeping with the YMCA's emphasis on the "CORE" values of honesty, caring respect and responsibility in programs. Good citizens of any ages benefit the community at large. CDBG funding will go directly to program fees. Each family receiving assistance is required to complete a financial assistance application with all necessary documentation (including proof of residence in the City of Diamond Bar) and is required to pay partial fees, resulting in a sense of pride and responsibility in providing care for their children. Describe the specific purpose of the project; identify the problems the project is intended to solve, and the age group of those to be served. Boys and girls, ages 5-15, in YMCA After School Programs are involved in a variety of activities supervised by caring, YMCA trained staff. Supervised homework time is scheduled each day with individual tutoring available as needed. The program offers community service projects, crafts, sports, and other opportunities to help build social and practical skills building good community members. Children are picked up from school each day, safely transported to the child care site, thus eliminating a variety of temptations and potential "hanging out " at local merchants, etc. Identify and describe the geographic boundaries of the target area. (Attach a map if appropriate), Citywide in the City of Diamond Bar. = PROJECT CLIENT PROFILE Diamond Bar clients assisted in previous year: 15 new beneficiaries — 2. 400 client contacts Diamond Bar clients assisted which meet the low/moderate income requirements: 15 new beneficiaries - 27,400 client contacts Diamond Bar clients expected to be assisted in new project year: 18 children x 5 days/weekx 32 weeks Describe the characteristics of client population in target area, including age, sex, income level, and ethnic background. Relate how the project will meet the federal requirements of benefiting low/moderate income persons. Boys and girls ages 5-15 from families who are low income ($11,441 to $19,300) to moderate income ($19,301 to $30,850) from all ethnic backgrounds (last year 9% were Caucasian, 374% African American and 54% Hispanic). Is your organization familiar with the CABG reporting requirements? Yes FINANCIAL INFORMATION Please attach a proposed budget of the project. Include all items that CDBG funds are being requested to be used for. Include all other sources of funding and the total budget of the organization. I hereby certify that if funds are granted to our organization they will be used to benefit low and low/moderate income residents of the City of Diamond Bar. We understand that the formal agreement with the City will define other reporting provisions and federally required assurances. Signature: Y] Pl4yllis A. Murphy Title: General Director & CEO Date: November 20, 2002 't A D Alison Meyers Associate Branch Director November 20, 2002 Diamond BarMaITTt YMCA 2002-2003 CDBG Budget Revenue Child Care 1053-3034 grants $27,500 135230.34 Membership Fee $2,700 1362-3034 Program Fee $101,150 Total $131,350 Expense 21103034 Exempt $44,000 2140`3034 Non Exempt $59,149 22103034 Health $3,121 22203034 Pension $2,014 2310.3034 Payroa Taxes $1,757 2330-3034 lWorkers Comp $2,540 2E-3034 Admisssion Fees $700 2470-3034 Med/Fingerprints $1,000 25103034 ch7me suppiies $500 25113034 Outside Printing $100 25403034 Program Supplies $2,500 25413034 T ShlrtslUnitorm $1,000 2542-3034 Sports Equip $500 25453034 Food $3,500 26013034 Phone $350 27013034 Postage $350 29453034 Equipment Purchase $500 2850-3034 License $2,000 29403034 Equip Nlaint $1,000 31103034 Advertising $250 3211-3034 Food $200 3220.3D34 Transportation $3,x00 33303034 Training $500 3340.33D34 gooks $150 32133034 Food Cost Meeting $150 Total $131,231 Net $119 CITY OF DIAMOND BAR W I" , COMMUNITY DEVELOPMENT BLOCK GRANT REQUEST FOR PROPOSALS 2003-2004 PROGRAM YEAR Funding is contingent upon the project's eligibility under the 1974 Housing and Community Development Act as amended. This application must be completed, and supplemental information regarding the organization and proposed project may be attached. APPLICATION DEADLINE: December 3, 2002 5:0012m, APPLICATION SUMMARY Organization: Project Name: Location of Project: DIAMOND BAR/WALNUT YMCA DAY CAMP $1.5,000. Amount Requested: 22600 Sunset Crossing Road, Diamond Bar, CA 91765 Funds would be used to: Subsidize weekly program fees for boys and girls ages 5-15 from low and moderate income Diamond Bar families. Day Camp Programs include full-day care during the summer, student -free school days and Holiday camps during winter and spring school vacations. GENERAL INFORMATION Organization Address: 22600 Sunset Crossing Road City: Diamond Bar Telephone/FaxNumber: 9091860-9622 909/860-3957 E-mail Address: yapasuaru o,aol.com Contact Person/Title: Alison Meyers, Associate Branch Director Officials authorized to represent organization and expend funds: Name: Phyllis A. Murphy Title: General Director & CEO Name: Phyllis DiGiorgio Federal I.D. Number/Non-Profit Status: Title: Administrative Assistant This application is proposing a new existing X project. (check). Has the project received past funding from the City of Diamond Bar? Yes If yes, please identify the year/amount and source of funding: CDBG funding — 1992/93-$1,674; 1993194-$11,500; 1994-95-$15,000; 1995-46-$15,000; 1996-97-$13,000; 1997-98-$13,000 ; 1998-9946,500; 1999-2000- $7,500 (increased $15,000 in Dec '00); 2001-2001-$6,500; 260P90-2-$11,500; $2002-'03-$14,000 GOALS AND OBJECTIVE OF PROJECT Provide a detailed description of the proposed project by describing precisely what is to be accomplished with the requested funds. The Diamond Bar/Walnut YMCA provides families with a safe place and quality care for children of working and single parents. The requested funds will be used to subsidize day camp fees for moderate and low-income families in Diamond Bar. Each family is required to show proof of income and residence and pay a small part of the Day Camp Fee, with the larger balance paid through CDBG funds. Having families participate in a small way in payment of their children's Day Camp fees has proven to help families feel more vested in the YMCA and in their children's care while they are working, resulting in a greater sense of pride and responsibility. Day Camp fees are $110 per week, membership is $15.00 and registration is $10.00. The requested funds go directly to pay program fees. Describe the specific purpose of the project; identify the problems the project is intended to solve, and the age group of those to be served. Over 200 families throughout the local community enroll their children in YMCA Day Camp Programs, which provide programs for boys and girls ages 4 and entering Kindergarten through age 16. Day Camp offers great alternatives to children being left at home unsupervised or getting involved in unwholesome activities while parents are working. YMCA Day Camp Programs incorporate the "CORE" values of Honesty, Caring, Respect and Responsibility", offer participants a wide variety of activities, field trips, and esteem building experiences in a safe environment with lots of other potential friends — all supervised by caring YMCA- trained staff. We encourage participants to grow as a family unit and individuals to participate in values education, physical fitness and community service they may not otherwise receive. The requested funds allow families from low or moderate incomes to participate in Day Camp. Identify and describe the geographic boundaries of the target area. (Attach a map if appropriate), The targeted area includes the entire City of Diamond Bar. PROJECT CLIENT PROFILE Diamond Bar clients assisted in previous year: 27 new beneficiaries —1,350 client contacts. Diamond Bar clients assisted which meet the low/moderate income requirements: 27 new beneficiaries - 1,350 client contacts Diamond Bar clients expected to be assisted in new project year: 30 new beneficiaries —1,500 client contacts Describe the characteristics of client population in target area, including age, sex, income level, and ethnic background. Relate how the project will meet the federal requirements of benefiting low/moderate income persons. Boys and girls ages 5-15 from families who are low income ($11,441 to $19,300) to moderate income ($19,301 to $30,850) from all ethnic backgrounds (last year 41% were Caucasian, 39%African American and 20% Hispanic). _ Is your organization familiar with the CDBG reporting requirements? yes FINANCIAL INFORMATION Please attach a proposed budget of the project. Include all items that CDBG funds are being requested to be used for. Include all other sources of funding and the total budget of the organization. I hereby certify that if funds are granted to our organization they will be used to benefit low and low/moderate income residents of the City of Diamond Bar. We understand that the formal agreement with the City will define other reporting provisions and federally required assurances. Signature: � hyllis A. Murphy Title: General Director & CEO Date: November 20, 2002 Alison Meyers Associate Branch Director November 20, 2002 Diamond BarNValnt YMCA 2002-2003 CDBG Budget Revenue Day Camp 1053,'3044 Grants $15,000 1351-3044 Program Fees $ 66,000 13523044 Sale Supplies Total $81,000 Expense 21103044 Exempt $ 15,250 2140-3044 Non Exempt $ 33,314 2210-3044 Health $ 540 2220-3044 Pension $ 875 2310.3044 Payroll Taxes $ 2,363 2330—'3044 Workers Comp $ 1,090 2444-3044 Admiassion Fees $ 9,500 25103044 office Supplies $ 75 25113044 Outside Printing $ - 2540-3044 Program Supplies $ 1,000 25413044 TSbkWUniform $1,500 25423044 Sports Equipment $500 26013044 Phone $250 27013044 Postage $250 28503044 Lioense $300 2940-,3044 Equip Wnt $400 31103044 Advertising $250 32113044 Food $2,600 3220.3044 Vehicle Expense $2,000 32403044 Trans Rental $8,500 33303044 Training $100 33403044 Books $0 Total $ 80,557 Net $ 443 CITY OF DIAMOND BAR COMMUNITY DEVELOPMENT BLOCK GRANT REQUEST FOR PROPOSALS 2003-2004 PROGRAM YEAR Funding is contingent upon the project's eligibility under the 1974 housing and Community Development Act as amended. This application must be completed, and supplemental information regarding the organization and proposed project may be attached APPLICATION DEADLINE APPLICATION SUMMARY December 3, 2002 5:00P.M. Organization: Project SISTER Sexual Assault Crisis & Prevention Services, Project Name: Community Prevention Education Program. Amount Requested: $ 3,500,00 _ Location of Project: Diamond Bar Junior High and High Schools; Seniors Centers; Community Centers; individual and group counseling are provided at the Project SISTER office in Pomona. Funds would be use to: The program is a sexual assault and violence prevention program. It is a prevention education program that works with seniors and teens addressing date and acquaintance rape, sexual harassment and personal safety awareness. It also provides support to middle and high school staff in addressing sexual harassment. The program targets also seniors, a population also vulnerable to being victims of crimes including sexual assault, robbery, burglary and financial exploitation. The program has as its support Project Sister's 24-hour crisis hot-line and individual and group counseling as needed by participants of the program and residents of Diamond Bar. GENERAL INFORMATION Organization Address: 363 South Park suite 303, Pomona. Telephone Number: (909) 623-1619 - Fax Number: (909) 622-8389 E-mail address: LShestocknaol.com 1 Contact Person/Title: Linda Shestock, Executive Director Officials authorized to represent organization and expend funds: Name. Linda Shestock Title: Executive Director Name: Carolyn Dominguez Title: Administrative Assistant Federal I.D. Number/Non-Profit Status; - SO 1©(3) 23-7116161 This application is proposing a new existing , X project (check). Has the project received funding form the City of Diamond Bar? YES If yes, please identify the year/amount and source of fiinding: CDBG funds 1995/96; 1996/1997; 1997/98;COPS funds 99100 and 01/02 GOALS OBJECTME OF PROJECT Provide a detailed description of the proposed project by describing precisely what is to be accomplished with the requested funds. The Community Prevention Education Program objectives is to increase awareness of about Seniors and teens of potential risks of being victims of crime including sexual assault, robbery, burglary, and financial exploitation. The program seeks to assist Diamond Bar seniors residents in learning safety measures that decrease their vulnerability to crime. Presentations will occur that discuss the topics in-depth and provide informational assistance. Educational materials (video, take home handouts) will address home safety, auto and public transportation safety, financial scams, self-defense and a general increased awareness of surroundings. In addition, seniors will be provided with 24 hour, local resources and crisis phone numbers should the need arise. The program will be delivered by the Education and Outreach Coordinator and Prevention Education Specialists utilizing videos, role playing multi -media presentations and handouts that provide information to assist teens in mailing choices by understanding consent, developing skills at negotiating interpersonal relationships free of assault, harassment, intimidation and physical force. The program will assist teens in identifying peer and adult resources to assist in decision making and for support. The program also will address self-protection and personal safety awareness. Project Sister staff will also facilitate discussions as part of the program. Describe a detailed purpose of the project; identify the problems the project is intended to solve, and the age group of those to be served. The Community Prevention Education Program is designed to address the needs of Senior Citizens, one of the most vulnerable age groups to sexual assault, robbery, purse snatching, car jacking, burglary, and financial exploitation. Our goal is to address the dangers from perpetrators helping them look realistically at the potential risk and to empower themselves through simple tasks and changes in behavior to greatly reduce their risks of being assaulted, robbed or exploited. The program will also provide educational programs to teens in high school and junior high that address date and acquaintance rape, sexual assault sexual harassment & exploitation of adolescents ages 12-18. Personal safety awareness training will also be a component of the program. Identify and describe the geographic boundaries of the target area. The geographic boundaries of this project include the city limits of the City of Diamond Bar. The training will be offered to Seniors Citizens luncheon programs, living centers, churches and other meeting where Seniors Citizens congregate or live. Proposed services will also be delivered to Junior High School and High School students. PROJECT CLIENT PROFILE Diamond Bar clients assisted in previous year: 389 residents Diamond Bar clients assisted which meet the low/moderate income requirements: 85% Diamond Bar clients expected to be assisted in new project year: 400 Describe the characteristics of client population in target area, sex, income level and ethnic background Relate how the project will meet the federal requirements of benefiting low/moderate income persons. This project is mainly for Senior Citizens who are automatically CDBG eligible due to their ages. Is your organization familiar with the CDBG reporting requirements? Project Sister has received CDBG fiords from various cities including Azusa, Glendora, San Dimas, Claremont, La Verne, Covina, West Covina, Pomona, Walnut, La Puente, Rancho Cucamonga, and Montclair for the last several years. This funding has supported Teen Prevention Education Programs, Senior Citizens Programs, Counseling and Hot - line Services. The agency has been able to comply with all reporting and program requirements with this funding. FINANCIAL INFORMATION PIease attach a proposed budget of the project. Include all items that CDBG funds are being requested to be used for. Include all others sources of funding and the total budget of the organization. Please, see attached. I hereby certify that if funds are granted to our organization they will be used to benefit low and low/moderate income residents of the City of Diamond Bar. We understand that the formal agreement with the City will define other reporting provisions and federally required assurances. Signature: _ ..�. Title: Executive Director Date:_ /��3 0X ATTACHMENT COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Proposed Budget Project SISTER Sexual Assault Crisis & Prevention Services Senior Safety & Community Prevention Education Program CATEGORIES Other Sources From City Salaries & Benefits $ 562.25 $ 1,065.00 Community information materials $ 660.00 Prevention Program supplies $ 250.00 Printing $ 500.00 Telephone $ 25.00 Subtotals: $ 562.25 $ 2,500.00 (A) Total Budget $ 3,062.25 ESTIMATED REVENUE SOURCES Source Amount 1. City of Diamond Bar $ 2,500.00 2. California office of Criminal Justice Planning $ 562.25 (B) TOTAL ESTIMATED INCOME $ 3,062.25 - - CITY OF DIAMOND BAR COMMUNITY DEVELOPMENT BLOCK GRANT REQUEST FOR PROPOSALS 2003-2004 PROGRAM YEAR, Funding is contingent upon the project's eligibility under the 1974 Housing and f; Community Development Act as amended. This application must be completed, and supplemental information regarding the organization and proposed project may be attached. APPLICATION DEADLINE: December 3.2002 5:00p.m. APPLICATION SUMMARY Organization: Project Name: Er e 7-d mI hU At9on6f i nla4' Amount Requested: D O Location of Project:- 0, 4 I ,Q a �- �-r -en ea -el- would be used to: C/ GENERAL INFORMATION `/11° Organization Address: C� ' (IariZL117 i City: &inm ehv gar 9/ 7� � Telephone/Fax Numb dr�°�sys - -3� E-mail Address: Contact PersonTritle: Officials authorized to represent organization and expend funds-, Name: lift q Title: Name: 0Title: Federal I.D Number/Non-Profit Status: /` This application is proposing a new —)9� existing project. (check), Has the project received past funding from the City of Diamond Sar? If yes, please identify the year/amount and source of , funding: /is T uiD 5 yeU I''_S 7�' ISP /f'z_° t'e I )/- W/4-5 i `moi z GOALS AND OBJECTIVE OF PROTECT Provide a detailed description of the proposed project by describing precisely what is to be accomplished with the requested funds. Describe the specific purpose of the project; identify the problems the project is intended to solve, and the age group of those to be served. 7h e oC l— ro v/d e ,C � uftSe l%�� ¢© � er rji'7r-h l r7 A / Identify and describe' the j / geographic boundaries of the target area. (Attach a map if approp�riiate). / PROJECT CLIENT PROFILE Diamond Bar clients assisted in previous year: Diamond Bar clients assisted which meet the low/moderate income requirements: /t°�Sf or kk7er E Diamond Bar clients expected to be assisted in new project year: _ 1' d o Describe the characteristics of client population in target area, including age, sex, income level, and ethnic background. Relate how the project will' meet the federal requirements of benefiting low/moderate income persons. fly f arrhl-Stri � f 2 3-PSSi nh S , h d V e it // ���/1l G l?r.%�S ci �YC17 h I r°S e r e a fpr /� r°of /� �� ',41" euSr � ` Is your organization familiar with the CDBG reporting requirements?� Gt7;O/-d ` f,� FINANCIAL INFORMATION Please attach a proposed budget of the project. Include all items that CDBG funds are being requested to be used for. Include all other sources of funding and the total budget of the organization. P /am o e -7v 13d t- Jr�� C� Aii leab w kun)oFI) I hereby certiPyAaatif dsare granted to our organization they will be used to benefit low and low/moderate income residents of the City of Diamond Bar. We understand that the formal aCP greement with the City will define other reporting provisions and federally required assurances. Signature: kj4*,V, Title: j /tom Date: [Click here and type address] To: James DeStefano, Deputy City Mgr. From: Independent Living Center,Carol Lane Date: 12/3/2002 Re: CDBG 2003-2004 Pages: 9 CC: © Urgent ❑ For Review © Please Comment © Please Reply © Please Recycle nCS' _ Ptae„v(y receipt of the proposal for CDBG funds for 2003-2004 from the Independent Living abriel & Pomona Valleys. Thank you for your kind attention. ,Gv j3 ,v i "U nCS' v ,Gv ,v CITY OF DIAMOND BAR COMMUNITY DEVELOPMENT BLOCK GRANT REQUEST FOR PROPOSALS 2003-2004 PROGRAM YEAR Funding is contingent upon the project's eligibility under the 1974 Housing and Community Development Act as amended. This application must be completed, and supplemental information regarding the organization and proposed project may be attached. APPLICATION DEADLINE: December 3x 2002 5:00 p.m. APPLICATION SUMMARY Organization: Service Center for Independent Living,_Inc_dba Independent Living Center Proiect Name: Disability Advocacy, Service & Education_ Amount Requested: $5,000 Location of Project: In the City of Diamond Bar from our Mobile Services Vehicle on regularly scheduled visits each month at HERITAGE PARK and at our Center, where staff are available to respond to requests for service from residents of Diamond Bar 5days a week, from 9 — 5 daily. The Center is completely accessible. City residents can reach us at 500-491-6722, toll free and by TDD at 445-0727 Funds would be used to: The ILC contracts on a fee for service basis at a rate of $50 an hour: 100% of CDBG funds are allocated to salary expense for service provider staff. GENERAL INFORMATION Organization Address: 109 S. Spring Streets Claremont: M_ ailing address: PO Box 549 Claremont CA 91711 Telephone/Fax Number: 909-621-6722 E-mail Address: scilclmt@tstonramp.com `f (K' d7,a 7 Contact Person/Title: Carol Lane, CEO Federal I.D. Number/Non-Profit Status: 953536676: 502 3 This application is proposing a new existing _X_ project. (check) Has the project received past funding from the City of Diamond Bar? Yes_ If yes, please identify the year/amount and source of funding: _2001: $5000 -2- GOALS AND OBJECTIVE OF PROJECT Provide a detailed description of the proposed project by describing precisely what is to be accomplished with the requested funds. This Diamond Bar disability service and education project enables the City of Diamond Bar to support, inclusion and independence for residents who are living with disabilities by providing a program of advocacy and service designed to increase access and self reliance. The number and variety of services, and the expertise of the project staff will enable the City to provide these services for far less than the cost of hiring a single city employee. The project will offer 100 hours of services that will benefit the entire city, at a rate of $50 an hour, The services to be provided include systems change advocacy; outreach to residents with disabilities; a mobile center for on-site service delivery; the production and dissemination of a quarterly newsletter; Community Capacity Building Forums on such topics as ADA, the Olmstead Act; Disaster/Emergency Preparedness; Changes in the Health Care Systems; Employment; Public Accommodations; Transportation; Government Services; Social Security benefits counseling; Fair Housing; staff training for City employees as well as the Police, Fire, Personnel on 'What you need to know about disability" and emergency preparedness for residents with disabilities as well as Case management services such as; information and referral; assistive technology assistance; housing assistance; benefits advocacy and counseling; personal assistance services, independent living skills training; peer counseling; self -advocacy training and interpreting for the deaf and hard of hearing. Describe the specific purpose of the project; identify the problems the project is intended to solve, and the age group of those to be served. The age group of those we serve is unlimited. We conduct disability awareness training to elementary school students adults and senior citizens alike. Please refer to Attachment A for a detailed description of the obstacles to independence for people with disabilities and the services we provide that address each of them. Identify and describe the geographic boundaries of the target area. (Attach a map if appropriate). All residents of Diamond Bar living with a disability are eligible to receive our services, subject to eligibility limits that may be set by the City's CDBG program. PROJECT CLIENT PROFILE Diamond Bar clients assisted in previous year: The ILC assisted 126 City residents last year and provided on-going case management for 26. Our contracted goal was to provide case management for 10 residents. Diamond Bar clients assisted which meet the low/moderate income requirements: _ALL Diamond Bar clients expected to be assisted in new year: The Mobile Unit will enable us to assist 120 residents of the efty and to provide ongoing case management services for 20 individuals. Describe the characteristics of client population in target area, including age, sex, income level, and ethnic background. Relate how the project will meet the federal requirements of benefiting low/moderate income persons. The Department of Housing and Urban Development has determined that all persons with disabilities are considered to be of a "class" considered to be "low income". _ Is your organization familiar with the CDBG reporting requirements? Yes -3- FINANCIAL INFORMATION Please attach a proposed budget of the project. Include all items that CDBG funds are being requested to be used for. Include all other sources of funding and the total budget of the organization. I hereby certify that if funds are granted to our organization they will be used to benefit low and low/moderate income residents of the City of Diamond Bar. We understand that the formal agreement with the City will define other reporting provision and federally required assurances. INDEPENDENT LIVING CENTER SAN GABRIEL & POMONA VALLEYS ATTACHMENT A In the following, letters in bold italics identify a variety of problems/obstacles and the service which addresses the problem is in bold letters. Mob ili is a problem for many of us who face a two hour ordeal just to get out of bed and ready for work or to look for work, each day. The help of a personal care assistant is required to accomplish tasks of daily living, so Independent Living Centers provide Personal assistance services. Centers maintain a registry of individuals who have experience and are seeking employment as an independent contractor. Physical Limitations can often be accommodated through the use of assistive devices, or "tools for living". This problem is being addressed through our Assistive Technology Program that includes both low-tech and high-tech equipment demonstration and instruction. Housing Accessible, affordable, and safe housing is an issue for many people with disabilities. Housing assistance services include instruction on the Olmstead Act, fair housing and independent living skills along with a registry of available housing. Social Security„ Benerts a vast majority of persons with disabilities applying for benefits are denied on their first attempt. Benefits counseling and representation at appeals hearings are available through this program. Regardless of the income level prior to becoming disabled, the costs of treatment, rehabilitation and equipment quickly exhaust tangible assets, and most frequently result in unemployment and real poverty. Entitlement programs and benefits such as Social Security and Disability Insurance, have eligibility and filing requirements, which are burdensome, and often overwhelming to the inexperienced applicant. Appealing an adverse ruling on SSI or SSDI is now so complex, the average person is advised to seek legal representation. Generally legal assistance is unaffordable, so Advocacy services are offered to assist individuals with the SSI consultation and representation for administrative law appeals, self -advocacy and ADA instruction. Appropriate resources are needed for products or services unique to persons with disabilities. Accurate information and referral to these resources is only available through independent living services networks. Both Information and Referral services are provided to several thousand individuals with disabilities each year, carrying out our mission to 'increase access to programs and services and resources for independence" The agency has a computerized program which identifies resources by type and geographic location. The search can be as broad as the entire County of Los Angeles, or as specific as one zip code. -5- Inclusion is critical in recovery of individuals diagnosed with an illness or injury that results in severe disability. Peer counseling offers the comfort and reassurance of someone with a similar experience and is far more effective than that of a person who does not have personal experience with a disability. Communication is a fundamental aspect of daily living. For those who are deaf, who have never "heard" or otherwise learned the English language, there is no way to understand the information being exchanged and shared by the hearing world. More important, is the need for communication of critical information, which directly affects the individual, whether social, legal, or medical. Alternate forms of Communication such as readers for blind and vision impaired persons and sign language interpreters for deaf and hard of hearing persons are provided on-site by two experienced staff at no cost to consumers. The Center also operates a registry that provides Interpretation by independent contractors to private and public agencies on a fee-for-service basis. Nutrition, cooking, cleaning, budgeting, and banking along with problem solving, hiring and managing an attend antlemployee, negotiating terms and asserting ones -self are but a few of the basic skills which many persons with disabilities must learn in order to retain control over decisions and live in one's own home. All ILC's offer Independent Living Skills training to address this need through orientation to public transportation and other community resources as well as budget and menu planning. Community education, and public policy projects are needed to promote disability awareness as well as housing and employment issues. Our Community Advocate will be responsible for Systems Advocacy services that would bring forth extensive work with local government and private agencies to eliminate the barriers to independence that have become institutionalized within the systems which were developed prior to the passage of the Americans with Disabilities Act (ADA). Method of Client Intake Intake involves three elements: consumer requests service, receives orientation to agency services, and together with staff, a plan of action is developed. 1. The initial interview is conducted to determine just which servicels the consumer is seeking. Next, we provide a general overview of the agency and the services we offer. 2. Following the orientation, the consumer receives a packet which includes a demographic form which asks the consumer to certify that they have a disability; their address; income; living situation; age; ethnlcity; female head of household and other such information required by oiar funding sources. A consumer confidentiality and grievance procedure statement is presented and explained; and then we provide voter registration materials and a consumer satisfaction survey to return at their convenience. Out of these forms, the demographic and Self -certification of Severe Disability along with residency are used to establish eligibility. 3 3. The service provider records a plan of action identifying the consumer's goal, the objectives and time limes necessary to achieve the desired goal. The plan itemizes the responsibilities/actions the consumer must do, and what SCII_ will do. Some consumers may not want or need a plan: in which case, the US Department of Special Education and Rehabilitation Services requires that a waiver be signed by the consumer. A statistical database is used to record each step of the process and subsequent action taken by staff and calls to and visits by the consumer are entered in case log notes. Reports are generated each month identifying the number of hours of service each activity has taken from intake to successful completion of each plan. Staff records community activity in the same manner and each month the number of presentations, outreach and education is reported. -7- « LLI/ 2 LLJ LU CD I \02 (j) CD /\2 _ Lu b 2 UEE\E f �aaqta o 04 co/�q Qo CO L6 \. \ 7777 \ kkkk 2 G� 0) U') 9 E a 619-$$\\ 7 0 kkkker— /CCN% \ co >, $ \ o moo=« c o 2 co �\ 7 / g 3 EEES ■ ' %QRo " ' w a a + c#fitm LI n w \0 Cqq0 2 $\E$ $ nkkk k 0 F �q\% $ U � 3 % n § x = « < D \ 2222 3 c @ E % \ : \ C x x x f C E / / 2 LL m� c \2.2/ / ® /§>�m ° 8 2 \ % � ± @ © f R=I«< Ea =< -00 20 \ R wE¢dciIL: CR e CITY OF DIAMOND BAR COMMUNITY DEVELOPMENT BLOCK GRANT REQUEST FOR PROPOSALS 2003-2004 PROGRAM YEAR Funding is contingent upon the project's eligibility under the 1974 Housing and Community Development Act as amended. This application must be completed, and supplemental information regarding the organization and proposed project may be attached, APPLICATION DEADLINE: December 3,_2002 5:00 p.m. APPLICATION SUMMARY Organization: DIAMOND BAR SENIOR CITIZENS CLUB Project Name: Entertainment Amount Requested: $1063.00 Location of Project: Heritage Park. 2800 _Brea Canyon -Road, Diamond Bar Fends would be used to: Promote good companionship, entertainment and recreation for Senior Citizens. GENERAL INFORMATION Organization Address: 2900 Brea Canyon Road City: Diamond Bar Telephone/Fax Number- 09-396-5680 E-mail Address: Thomas Wuetcher - - President Contact Person/Title: - - - - - - Officials authorized to represent organization and expend funds: Name: Thomas Wuetcher Title: President Name. Lorraine Lombardo Title: Treasurer Federal I.D Number/Non-Profit Status: 95-3330474 This application is proposing a new ------ existing --project. (check). Has the project received past funding from the City of Diamond Bar? ABS - ~ If yes, please identify the year/amount and source of funding: 1999/2000 - $2183 - CDBG, 2000/2001 - 263 - CDBG 2001 2002_- $263 - CDBG , 2002/2003 - $263 - CDBG GOALS AND OBJECTIVE OF PROJECT Provide a detailed description of the proposed project by describing precisely what is to be accomplished with the requested funds. 1. Liability insurance for Seniors of the Diamond Bar Senior Citizens Club. 2. Kitchen supplies for weekly meetings. Describe the specific purpose of the project; identify the problems the project is intended to solve, and the age group of those to be served, To promote good entertainment and recreation and the opportunity to participate in Senior activities. The age group of those served is primarily over 60 years of age. Identify and describe the geographic boundaries of the target area. (Attach a map if appropriate). Primary target area is Diamond Bar but includes some nearby surrounding areas. PROJECT CLIENT PROFILE Diamond Bar clients assisted in previous year: 121 Diamond Bar clients assisted which meet the low/moderate income requirements: Diamond Bar clients expected to be assisted in new project year: 130 Describe the characteristics of client population in target area, including age, sex, income level, and ethnic background. Relate how the project will meet the federal requirements of benefiting low/moderate income Persons. Client population characteristics are both male and female over 60 years of age with a mix of ethnic background mainly living on a fixed income. The project will serve and provide community service for low and moderate income persons and address the Community Developement objectives the City proposes tq pursue. Is your organization familiar with the CDBG reporting requirements? Yes FINANCIAL INFORMATION Please attach a proposed budget of the project. Include all items that CDBG funds are being requested to be used for. Include all other sources of funding and the total budget of the organization. 1. See attached request for 2003/2004. 2. See attached Club budget for 2003. I hereby certify that if funds are granted to our organization they will be used to benefit low and low/moderate income residents of the City of Diamond Bar. We understand that the formal agreement with the City will define other reporting provisions and federally required assurances. DIAMOND BAR SENIOR. CITIZENS CLUB REQUEST FOR PROPOSAL 2002-2003 1. Liability Insurance $263.00 2. Supplies for weekly meetings $800.00 Coffee, napkins, cups, paper plates, plastic forks, knives & spoons, creams & sugar Total request for 2002-2003 $1063.00 w DIAMOND BAR SENIOR CITIZENS CLUB 2003 BUDGET (49weeks) RECEIPTS Lunches $5,100-00 Dues $1,120.00 Badges $30.00 Bingo $2,940.00 50150 $2,000.00 Pull Tabs $1,600.00 Dabbers $240.00 Dove Ministries (Food Distribution) $1,036.00 New Years Party $1,925.00 CDBG Funds -Club Liability Ins. $263.00 CDBG Funds -Kitchen Supplies $0.00 City Birthday Club Activity $550.00 Miscellaneous $80.00 Prior years carryover (estimated) $4,500.00 TOTAL RECEIPTS $21,384.00 EXPENDITURES $420.00 Luncheons $420.00 Installation of Officers $460.00 5th Tuesdays of Month (4) $1,500.00 St. Patrick's Day $950.00 Mothers Day $2,400.00 Fathers Day $980.00 Thanksgiving $980.00 Christmas $2,400.00 New Years Party $1,600.00 Other $1,000.00 Entertainment $550.00 Gifts $530.00 Total For Luncheons $13,350.00 Birthday Cakes $420.00 Bread Pickup $420.00 Dove Ministries (Food Distribution) $1,236.00 Memorial / Cards $150.00 Kitchen Supplies $700.00 Film $100.00 Dabbers $60.00 Pull Tabs $450.00 Bingo Supplies $750.00 Printing $400.00 50150, Drawing Tickets $75.00 Badges $50.00 Insurance $263.00 Weekly Meeting Goodies $1,410.00 Miscellaneous $200.00 TOTAL EXPENDITURES $20,034.00 Total estimated funds for 2002 $21,384.00 Expenditures S20 -04,Q0 Year end balance $1,350.00 T CITY OF DIAMOND BAR I I I I COMMUNITY DEVELOPMENT BLOCK GRANT REQUEST FOR PROPOSALS a hu�a� 2003-2004 PROGRAM YEAR �98Q Funding is contingent upon the project's eligibility under the 1974 Housing and Community Development Act as amended. This application must be completed, and supplemental information regarding the organization and proposed project may be attached. APPLICATION DEADLINE: December 3, 2002 5:00 p.m. APPLICATION SUMMARY Organization: Public Works Division 4� Project Name: 2002-03 CDBG Program Sidewalk Installation Amount Requested: $114,0 0 00 Location of Project: north side Golden Springs Drive along the SR 60 Freeway approximai lv between Gateway Center Drive and Brea Canyon Road. Funds would be used to: upgrade existing street tight -of -way with naps of sidewalk placement to provide continuity for pedestrian access and accessibility along north side Golden Springs Drive. T _ � � . GENERAL INFORMATION _ _ Organization Address: 21825 E. Copley Drive - City: Diamond Bar,�. Telephone/Fax Number: 909-396-56711909-861-3117 E-mail Address: david.liu@Udiamond-ba.ca.us Contact Person/Title: David G. Liu, Director of Public Works _ Officials authorized to represent organization and expend funds: Name: David G. Liu Title: Director of Public Works Name: Federal I.D. Number/Non-Profit Status: Title: This application is proposing a new X existing project. (check) Has the project received past funding from the City of Diamond Bar? no If yes, please identify the year/amount and source of funding: GOALS AND OBJECTIVE OF PROJECT Provide a detailed description of the proposed project by describing precisely what is to be accomplished with the requested funds. Proposed sidewalk locations are on the north side of Golden Springs Drive along the SR 60 Freeway approximately between Gateway Center Drive and Brea Canyon Road. Describe the specific purpose of the project; identify the problems the project is intended to solve, and the age group of those to be served. The project will upgrade existing street right-of-way with gaps of sidewalk to provide continuity for pedestrian access and ADA accessibility along north side Golden Springs Drive. The project is intended to serve all age groups of the general public. Identify and describe the geographic boundaries of the target area. (Attach a map if appropriate). See attached Exhibit "A". PROJECT CLIENT PROFILE Diamond Bar clients assisted in previous year: general public Diamond Bar clients assisted which meet the low/moderate income requirements: general public Diamond Bar clients expected to be assisted in new project year: general public Describe the characteristics of client population in target area, including age, sex, income level, and ethnic background. Relate how the project will meet the federal requirements of benefiting low/moderate income persons Is your organization familiar with the CDBG reporting requirements? yes FINANCIAL INFORMATION Please attach a proposed budget of the project. Include all items that CDBG funds are being requested to be used for. Include all other sources of funding and the total budget of the organization. See attached Exhibit `B". I hereby certify that if funds are granted to our organization they will be used to benefit low and low/moderate income residents of the City of Diamond Bar. We understand that the formal agreement with the City will define other reporting provisions and federally required assurances. Signature: Title: �7cT�frsu� �lo�.c� Date:�-t- VINO., F vY,K n r EXHIBIT " B" CITY OF DIAMOND BAR DEPARTMENT OF COMMUNITY AND DEVELOPMENT SERVICES PUBLIC WORKS DIVISION COST ESTIMATE SUMMARY PROJECT: 2003-2004 Program Year Community Development Block Grant Request for Proposals PREPARED BY: John L. Ilasin, Assistant Engineer Construction Cost Estimate: Item Est. Qty Unit Unit Cost i Description Cost 1 1 LS $7,550.00 Mobilization $7,550.00 2 1 LS $4,000.00 Traffic Control $4,000.00 3 1 LS $4,000.00 Clearing & Grubbing $4,000.00 4 16,510 SF $4.00' PCC Sidewalk (33021 x 5'W) $66,040.00 5 245 SF $6.00' Driveway Approach (W=23',Y=5'-8",X=4') $1,470.00 Sub -Total $83,060.00 10% Contingency $8,306.00 TOTAL $91,366.00 Design, Construction Administration and Inspection Cost Estimate: Sub -Total $20,000.00 10% Contingency $2,000.00 Total $22,000.00 TOTAL PROJECT COST: Construction $91,366.00 Design, Construction Administration and Inspection $22,000.00 $113,366.00 SAY $114,000.00 Footnote; 1- Unit Cost price based on average bid prices in 2001-2002 CDBG Sidewalk Installation Project. Agenda # 8.1 Meeting Date: Dec. 17, 2002 CITY COUNCIL AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manager TITLE: Council Committee Appointments RECOMMENDATION: It is recommended that the Mayor make appointments to the various City Council committees, subcommittees, delegates to various organizations, the L.A. County Vector Control District, etc. FINANCIAL SUMMARY: No financial impact is anticipated. BACKGROUND: Each December, the City Council reorganizes by selecting a new Mayor and Mayor Pro Tem to serve until the following December. All committee and subcommittee appointments, as well as designation of delegates to various organizations, become open at that time for appointments to be made by the new Mayor. DISCUSSION: On December 3, 2002, the City Council reorganized and elected Carol Herrera as Mayor and Bob Huff as Mayor Pro Tem. New appointments to the California Contract Cities Assn., the Calif. Joint Powers Insurance Authority, CLOUT, the Foothill Transit Board, the Four -Corners Transportation Policy Group, the Great L.A. County Vector Control District (see letter dated November 1, 2002), the County Sanitation District No. 21, the Lanterman Community Advisory Committee, the L.A. County City Selection Committee, the League of Calif. Cities - L.A. County Division, the San Gabriel Valley Council of Governments, the Southern Calif. Assn. of Governments, the Tres Hermanos Conservation Authority and the Wildlife Corridor Conservation Authority are now necessary. In addition, City Council Standing Committees, Ad Hoc Committees and City Council Liaison appointments need to be made as well. With regard to the appointment to the L.A. County Vector Control District, the Council has appointed Mr. Dexter MacBride to this position for five two-year terms. As shown in the attached letter from the District, the City is requested to again appoint Mr. MacBride to this position, this time for a 4 -year term. PREPARED BY: Lynda Burgess, City Clerk REVIEWED BY: f Lynda Burgess,City Clerk () D -0 - David Doyle, Deputy City Manager Attachments: City Council Appointment list effective 12/17/01 Letter from the Los Angeles County Vector Control District dated November 1, 2002 CITY COUNCIL APPOINTMENTS (Effective 12-17-01) COMMITTEE DELEGATE ALTERNATE California Contract Cities Association Chang Zirbes (Board of Directors membership – CCCA bylaws specify that voting delegate and alternate needs to be any City elected official) Sam Olivito, Exec. Dir., 10535 Paramount, Suite 100, Downey, 90241, 562-928-5533, FAX 562- 928-9557 Meets 3rd Wednesda of each month at 6:30 p.m. (social hour), 7:30 p.m., dinner, various restaurant locations of host City. Reservations required. California Joint Powers Insurance Authority Chang O'Connor (Board ofDirectors membership –Delegate frust be any elected official appointed by the Mayor. Alternate may be elected official or staff member) 8081 Moody St., La Palma, 90623, 800-229-2343, FAX 562-860-4992 General Board Committee meets annually each July - location to be announced 14901111 Zirbes Huff (Board of Directors membership – Delegate usually an elected official, but appointment of elected official not required—may be a staff member) c/o Upland Chamber of Commerce 433 N. Second Ave., Upland 91786, 909-931-4180, FAX 909-931-4184 Meets 4th Thursday of each month at 7:30 a.m., location to be announced Foothill Transit Board Huff Zirbes (Board of Directors membership – Delegate and alternate must be elected off cials) Julie Austin, Exec. Dir. 100 N. Barranca #980, W. Covina, 91791, 626-967-2274, FAX 626-915- 1143 Meets last Friday of each month at 8:00 a.m. at above address. Four -Corners Transportation Policy Group Huff Chang Robert Huff, Chairman - Meets as needed. Greater Los Angeles County Vector Control District MacBride (Appointment of Trustee – does not have to be an elected official. Appointment is for 2 -year term L?New information from the District indicates that the dele ate #Lqy now he appoined to a 4 -Lear term). 12545 Florence Ave., Santa Fe Springs, 90670, 562-944-9656 Meets 2nd Thursday at address above at 7:30 p.m. Rev. December 13, 2002 CITY COUNCIL APPOINTMENTS (Cont'd.) (Effective 12-17-01) L.A. County Sanitation District No. 21 Chang O'Connor (Board of Directors Membership — Mayor is automatically delegate per Health & Safety Code Sec. 4730.1. Alternate is required to be an elected official whose appointment is confirmed by City Council action) Jim Stahl, Chief Engineer & Gen. Mgr., 1955 Workman Mill Rd., Whittier 90601-4998 Mailing: P.O. Box 4998, Whittier 90601-4998, 562-699-7411 x1500 Meets 4th Wednesday of each month at 1:30 p.m. at District Office Lanterman Community Advisory Committee (State) Herrera Huff Carol Herrera/Lou Sarrao, Co -Chair — Meets as needed. L.A. County City Selection Committee Chang O'Connor (Board of Directors membership - Mayor and Mayor Pro Tem are automatically designated as Delegate and Alternate, respectively) Larry J. Monteilh, Secretary, 383 Hall of Administration, 500 W. Temple St., Los Angeles, 90012, 213-974-1431 Meets: After the League of Calif. Cities - L.A. County Division Meeting - (Approx. 8:30 p.m.) League of Calif. Cities - L.A. County Division Herrera Chang (Board of Directors membership — Delegate and alternate must be elected officials. Mayor does not have to be appointed) Gary Milliman, Exec. Dir., 602 E. Huntington Dr., Ste. C, Monrovia 91016, 626-305-1315, FAX 626-305-1345 Meets 1st Thursday of each month at 6:30 p.m. at Almansor Court, 700 S. Almansor Street, Alhambra San Gabriel Valley Council of Governments Huff O'Connor (Board of Directors membership — Delegate and alternate must be elected officials. Adoption of a resolution confirming the appointment is usually made at the next City Council meeting) Nicholas Conway, Exec. Dir., c/o Arroyo Assoc., 3871 E. Colorado, Ste. 101, Pasadena 91107, 626-564-8700, FAX 626-564-1116 Meets 3rd Thursday of each month at 6:00 p.m. at various locations. Executive Session 5:00 p.m. San Gabriel Valley Economic Partnership of Commerce & Cities Chang Zirbes (Board of Directors membership — cities may decide who delegate and alternates are. It is desirable that delegate be an elected official, but a staff member may be appointed in lieu of elected official) Rev. December 13, 2002 CITY COUNCIL APPOINTMENTS (Cont'd.) (Effective 12-17-01) 4900 Rivergrade Rd., Bldg., 515, Ste. A3, Irwindale 91706, 626-856-3400, FAX 626 —856-5115 Meets 3rd Thursday of each month, 8 a.m. to 9:30 a.m. Southern California Assn. of Governments (SCAG) Chang Zirbes (Board of Directors membership — Delegate and alternate must be elected officials but there is no requirement that delegate be the Mayor) (Appointment to SCAG District 37 is not contingent on appointment as delegate or alternate by the City) Main Office, 818 W. 7th St., 12th Floor, Los Angeles, 90017, 213-236-1800, FAX 213-236-1825 General Assembly meets annually each March - location to be announced Tres Hermanos Conservation Authority Huff/Herrera/Zirbes c/o City of City of Chino Hills, Doug LaBelle, Executive Director Wildlife Corridor Conservation Authority (WCCA) O'Connor Herrera (Board of Directors Membership — Council may appoint anyone) Joseph Edmiston, Executive Director, Contact: Judi Tamasi 5810 Ramirez Canyon Road, Malibu, 90265 310-589-3230 x 121. FAX 310-589-2408 Wildlife Corridor Conservation Authority Advisory Committee MacBride Rev. December 13. 2002 CITY COUNCIL STANDING COMMITTEES (Effective 12-17-01 (Meet As Needed) Finance Huff/O'Connor Community Coordinating Committee Huff/O'Connor D.B. Community Foundation O'Connor Economic Development Chang/Zirbes Lanterman Community Advisory Committee (City) Huff/Herrera Legislative Huff/Herrera Neighborhood Improvement Zirbes/Chang Redevelopment O'Connor/Zirbes Sphere of Influence/Annexation Herrera/Chang CITY COUNCIL AD HOC COMMITTEES (Effective 12-19-00) (Meet as Needed) City Council Goals/City Manager Evaluation Chang/O'Connor City on Line Technical Huff/O'Connor Industry East Development Advisory Committee Herrera/O'Connor PUSD/City Chang/O'Connor WVUSDICity Huff/Herrera CITY COUNCIL LIAISON (Effective 12-17-01) Chamber of Commerce Liaison Herrera/Zirbes City Anniversary Liaison O'Connor/Zirbes Senior Citizen Liaison Zirbes/O'Connor Rev. December 13, 2002 PRESIDENT Harvey Paskow, Burbank VICE PRESIDENT Ray T Snaith, Bel ylower SECRETARY -TREASURER Dr. Hazel Wallace, Signal Hill ARTESIA John A Lyon BELL Rolf Janssen BELL GARDENS Rogelio Rodriguez CARSON Kay Calas CERRITOS Alex H. Beanum COMMERCE Hugo Argumedo CUDAHY Mison Levi DIAMOND BAR Dexter D. MacBride DOWNEY Meredith H. Perkins GARDENA Steven Bradford GLENDALE Jim Robertson HAWAIIAN GARDENS Betty J. Schultze HUNTINGTON PARK Edward Escareno LA HABRA HEIGHTS Jim Remington LA MIRADA Susan Tripp LAKEWOOD Joseph Esquivel LONG BEACH Joy Dowell LOS ANGELES CITY Rose Busciglio LOS ANGELES COUNTY Joe Burk LYNWOOD Fernando Pedroza MAYWOOD Ted 5erna MONTEBELLO Norma Lopez -Reid NORWALK Cheri Kelley PARAMOUNT Henry Harkema PICO RIVERA E.A. "Pete" Ramirez SAN FERNANDO Dan Di Tomaso SAN MARINO Dr. Se-Yao Hsu SANTA CLARITA Janice H. Heidt SANTA FE SPRINGS Al Castillo SOUTH EL MONTE Allen Co SOUTH GATE XochUt Ruvalea ha WHITTIER Greg Nordbak GREATER LOS ANGELES COUNTY VECTOR CONTROL DISTRICT 12545 Florence Avenue, Santa Fe Springs, CA 90670 Office (562) 944-9656 Fax (562) 944-7976 Email- alxcvectorla7mgchcom Website www.Qlacvcd.or¢ Honorable Mayor Chang & Members of the City Council City of Diamond Bar 21660 East Copley Drive, Suite 100 Diamond Bar, California 91765 Honorable Body: As you are probably aware, Dexter expires in January 2003. Mr,490 Trustees for the past 12 "11 has an exceptiot4 t�t o .. 1 hissingular v. r President, IV �e sal: ,,�� i z.t�,. .. BE key November 1, 2002 DISTRICTANAGE Jack Hazelrigg, Ph. I1. 's service as Trustee representing the City of Diamond Bar heCity's representative on the District's Board of outstanding 5 consecutive two-year terms. He cA ie��encfit of the District is indebted to much of 9 66 with distinction as the District's Board t ala4;!;U. -Treasurer. seine l d stry f 1 istrict's standing committees and '� 1 al't10Ei� ,Iblicy, Budget and Financial, eel', where he assisted staff in #aa�son of the Education and nportant project in recent mt ori VEIoiritacreationalvehicle equipped �atteahixri�i�nut the District, including the conw, b baq ili'ttiss ;I addition, at my request, Mr. e casions rIofterview panel in the selection of ride " ` tii��flessly, willingly, and stI Mr. Mac oft'.. i � �e g meetings, lie actively participates as a member, 4=40, A' ��e has an extraordinary ability of proposing riiu`0 b; nti tic matters. Mr. MacBride is a strong d R•: I. Y r yw 4 ' advocate and pas' # i�sWa 6 ' as a public health guardian agency, not only to the City of Diamoiic °., . a I B ice community. He continues to support policies and decisions that Have e d roved the function and efficiency of this agency. In 1996, at a critical time for the District, because of his leadership and involvement, he was instrumental in affecting revenue generating processes that enabled the District to continue to serve the Diamond Bar community well into the future. As District Manager, it is a privilege and honor to have Mr. MacBride as a Trustee. His service as trustee representative for the City of Diamond Bar is exemplary. In my 28 years of service with the District, I can think of no other Trustee, past or present, who has contributed as much to the success, progress, and respected notoriety of this agency as Mr. MacBride. According to the State Health and Safety Code, you may consider his reappointment term for 4 rather than 2 years. Because of his extraordinary service, dedication to excellence, and desire to serve his community and the District, I urge, and strongly recommend, that you reappoint him for a 4 -year terns as your City representative. St respectfully, Jack Hazehigg, Ph.D. District Manager A CALIFORNIA GOVERNMENTAL AGENCY PROMOTING COMMUNITY HEALTH. COMFORT AND WELFARE THROUGH EFFECEIVE AND RESPONSIVE VECTOR CONTROL SINCE 1952 SAMPLE REAPPOINTMENT LETTER <<AGENCY LETTERHEAD>> <<Date>> Mr. Jack Hazelrigg, Ph.D. District Manager Greater Los Angeles County Vector Control District 12545 Florence Avenue Santa Fe Springs, CA 90670 Please be informed that the <<Name of City Council>> took action on _<<Date>> to <<Appoint>> or <<Reappoint»_«Name of Trustee»_ to a «2» OR «4» year term, effective January 6, 2003, as its representative member to the Board of Trustees of the Greater Los Angeles County Vector Control District. Sincerely «?"nforning Agent>> Agenda # 8.2 Meeting Date: Dec. 17, 2002 CITY COUNCIL L�AGENDA REPORT �)R'PUYt'fi'L� .r9S9 TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manager' TITLE: RESOLUTION NO. 2002 -XX: C FIRMING APPOINTMENT OF SPECIFIC REPRESENTATIVES TO THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS (COG) RECOMMENDATION: It is recommended that the City Council appointments to the COG Governing Board. FINANCIAL SUMMARY: No impact anticipated. adopt Resolution No. 2002 -XX confirming BACKGROUND: Under Council Considerations Item 8.1 on the Agenda, the Mayor made appointments to various City Council committees, subcommittees and delegates to organizations. One such organization, the San Gabriel Valley Council of Governments, requires that a Resolution be adopted by the City Council confirming appointment of a Representative and an Alternate to its Governing Board. Following adoption of the Resolution, staff will complete the document by inserting the names of the newly appointed Governing Board Representative and the Alternate Governing Board Representative and transmit the final Resolution to the COG. PREPARED BY: Lynda Burgess, City Clerk REVIEWED BY: o,• Lynda Burgess, Ci Clerk Attachment: Draft Resolution rns�o David Doyle, Deputy City Manager RESOLUTION NO. 2002 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR CONFIRMING APPOINTMENT OF SPECIFIC REPRESENTATIVES TO THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS WHEREAS, the City of Diamond Bar has executed the San Gabriel Valley Council of Governments Joint Powers Agreement; and WHEREAS, the Joint Powers Agreement for the San Gabriel Valley Council of Governments requires that each member city appoint a Governing Board Representative and an Alternate Governing Board Representative to represent the City in conducting the affairs of the San Gabriel Valley Council of Governments. NOW THEREFORE, the City Council of the City of Diamond Bar does hereby resolve as follows: Section 1. The City of Diamond Bar appoints to serve as the Governing Board Representative to the San Gabriel Valley Council of Governments. Section 2. That the City of Diamond Bar appoints to serve as the Alternate Governing Board Representative to the San Gabriel Valley Council of Governments. Section 3. That the individuals previously designated in this resolution shall serve until replaced by resolution or until they become ineligible pursuant to the terms of the Joint Powers Agreement of the San Gabriel Valley Council of Governments. Section 4. That the City Clerk shall certify to the adoption of this resolution and thenceforth and thereafter the same shall be in force and effect. PASSED, APPROVED AND ADOPTED THIS 17th day of December , 2002. Mayor 1, LYNDA BURGESS, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Resolution was passed, approved and adopted at the regular meeting of the City Council of the City of Diamond Bar held on December 17, , 2002, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: Lynda Burgess, City Clerk City of Diamond Bar Agenda No. 3 1.1 DIAMOND BAR PUBLIC FINANCING AUTHORITY, �- REGULAR MEETING tier NOVEMBER 19, 2002 CALL TO ORDER: Chairperson Chang called the Diamond Bar Public Financing Authority meeting to order at 9:25 p.m. AM/Herrera moved, Chair/Chang seconded, to defer to the Mayor as the Chairperson and the Mayor Pro Tem as the Vice -Chairperson. Motion carried by the following Roll Call vote: AYES: AUTHORITY MEMBERS - Herrera, Huff, Zirbes, Chair/Chang NOES: AUTHORITY MEMBERS - VC/O'Connor ABSENT: AUTHORITY MEMBERS - None ROLL CALL: Authority Members Herrera, Huff, Zirbes, VC/O'Connor, Chair/Chang. Also present were: Linda Lowry, Executive Director; Mike Jenkins, Authority Attorney; James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David Liu, Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, f=inance Director and Tommye Cribbins, Assistant Authority Clerk, 2. PUBLIC COMMENTS: Clyde Hennessee could not imagine why Authority Members felt it necessary to take action this evening. He felt that Council should give this matter much greater consideration before placing the City in debt for 10 to 30 years. For whatever reason, the City may not have the money to pay off the debt when it is required to do so. Take time, read the documents and get the facts before signing anything. Wait until after the first of the year. Jeff Koontz asked if the purpose of the documents was to allow the Financing Authority to bond itself for the Community/Senior Center construction. Does this process also give the Authority the ability to bond itself for any other purpose, and does the money raised by the bonds have to be used to build a public use building. Or, could the financing agency build a swimming pool, gymnasium or other similar types of facilities. Don Hunt, Fulbright & Jaworski, explained that the bond issue is limited to a maximum principal amount of $15 million. To the extent that there was enough money out of the bond issue to do a publicly -owned infrastructure project in addition to the Community/Senior Center, such a project could be done but only up to the amount of bond proceeds limited in the resolution to $15 million. Chair/Chang thanked Mr. Hennesee for his concern. He took exception to Mr. Hennessee's statement that the Council had not been provided sufficient information to make a decision. In fact, the Council has been discussing and NOVEMBER 19, 2002 PAGE 2 PUBLIC FINANCING. AUTHOR. questioning this matter with the consultants for several weeks and the Council Members have enough information to say Yeah or Nay. 3. PUBLIC HEARINGS: None 4. AUTHORITY BOARD CONSIDERATION: 4.1 ADOPT RESOLUTION NO. PFA2002-01 APPROVING: a) JOINT EXERCISE OF POWERS AGREEMENT CREATING THE CITY OF DIAMOND BAR PUBLIC FINANCING AUTHORITY; b) BYLAWS OF THE CITY OF DIAMOND BAR PUBLIC FINANCING AUTHORITY; c) INDENTURE AGREEMENT; d) SITE LEASE BY AND BETWEEN THE CITY OF DIAMOND BAR AND THE CITY OF DIAMOND BAR PUBLIC FINANCING AUTHORITY RELATING TO CITY OF DIAMOND BAR PUBLIC FINANCING AUTHORITY VARIABLE RATE LEASE REVENUE BONDS, 2002 SERIES A (COMMUNITY/SENIOR CENTER PROJECT); e) LEASE AGREEMENT BY AND BETWEEN THE CITY OF DIAMOND !BAR PUBLIC FINANCING AUTHORITY AND THE CITY OF DIAMOND BAR RELATING TO CITY OF DIAMOND BAR PUBLIC FINANCING AUTHORITY VARIABLE RATE LEASE REVENUE BONDS, 2002 SERIES A (COMMUNITY/SENIOR CENTER VC/O'Connor said she read the documents. Because she is not an expert in such matters, she spent a good deal of time asking questions of the experts and felt comfortable with the results. As a result of the question and answer period and tonight's study session, amendments would be made to the documents. She pointed out that on Page 6 of the "Indenture" document, one of the changes under "Cost of Issuance" was removing the phrase "any and all costs associated with condemnation proceedings with respect to the lease property." In addition, the definition of "agency" was added to define the Redevelopment Agency. She asked staff if additional proposed corrections were included in the document. Mr. Hunt explained that there were no other substantive changes. Only housekeeping changes were made. VC/O'Connor asked staff to make a presentation on the preliminary official statement. NOVEMBER 19, 2002 PAGE 3 PUBLIC FINANCING. AUTHOR. Mr. Hunt explained that the Preliminary Official Statement is the offering document that provides a summary of the legal structure of the transaction, a summary of the contractual provisions with the bondholders, lays out the City's financial information regarding the City's demographics. In addition, the document describes general risk factors that bondholders of obligations of lease revenue types of obligations would expect to see in an offering document. In short, this document is likened to a securities prospectus. This is the document the bondholders will receive. If the bondholders wish, they may receive copies of all documents, but most bondholders rely on the Final Official Statement as required by the Securities and Exchange Commission to be delivered to every final purchaser of the bonds. VC/O'Connor asked why Page 36 includes a section entitled "County of Orange v. Orange County Assessment Appeals Board" since D.B. is located in L.A. County. Mr. Hunt explained that because the outcome of that litigation affects every county that has reassessed property after a decrease in assessed value, every lease revenue bonding in California includes this language. If, after a decrease in assessed value, the City has increased the value more than 2%, it would affect the ability to collect the increase, a portion of which is passed through to each of the taxing agencies including the City. In the event that this case is resolved unfavorably to the county, it could have an impact on D.B. and therefore, the disclosure is contained within the documents. Although the amount is unknown, it would not be expected to be significant, given the general fund property taxes D.B. receives. VC/O'Connor asked why the document discloses that the financial consultant and bond counsel are not responsible for information contained therein. During a previous study session, it was explained to Council that the final verifying authority would be the Disclosure Counsel. And yet, there is nothing contained within the documentation verifying that the information contained in the documents is accurate. She has a problem with the City's hired experts taking no position and no responsibility for the document. Mr. Hunt explained that the final paragraph in the cover of the Preliminary Official Statement states that "the bonds are offered when and if issued and accepted by the underwriter subject to approval as to legality by Fulbright & Jaworski LLP, L.A., California Bond Counsel. Certain legal matters will be passed on by the Authority and the City by Fulbright & Jaworski, L.A., California Disclosure Counsel." What that paragraph signifies to the bond buying community is that his firm is acting as NOVEMBER 19, 2002 PAGE 4 PUBLIC FINANCING. AUTHOR. Disclosure Counsel. It is a different role than bond counselor. Fulbright & Jaworski is acting as both and do so for many public agencies throughout the State. It is a role that did not exist 10 years ago. However, because of changes in the securities laws, issuers have wanted to have an opinion from a reputable law firm that the disclosure contained in the offering document for their bonds was adequate and did not contain a material misstatement or omission. This paragraph signifies to the bond community that his firm is giving that opinion. It is a standard form of opinion required by underwriters throughout the country. His firm does not give an opinion on a City's finance. The City is responsible to give his firm the information and to stand behind the information in the document with respect to its finances and operations. Mr. Hunt responded to a comment made by a member of the public. None of the bond documents would be signed in blank. This resolution is merely authorizing the form of the documents so that a letter of credit bank can be engaged and negotiated with and so that the underwriter can go into the market. At the time the underwriter goes into the market and comes back for the signing of the bond purchase agreement, the point at which the authority is legally bound, all of the numbers will be available. The authority will know the initial interest rate, the exact underwriting discount as well as other fixed costs. if the City is not okay at that point, the document is not signed. In response to VC/O'Connor, Mr. Hunt indicated that by tradition, financial legal documents are dated as of the first day of the month in which the bonds are actually delivered. If the bonds were not delivered until January, the documents would be dated January 1, 2003, irrespective of whether it falls on a weekend or holiday. VC/O'Connor suggested that the maker of the motion to approve the resolution include a statement in the Preliminary Official Statement that the authority members are assured that the authority staff/city attorney had reviewed this document with due diligence to make certain of its accuracy. Mr. Hunt assured C/Herrera that there would be no problem in deleting Section I, Preliminary Officials Statement, at this time. This matter could be continued to a future Council meeting. AM/Herrera moved, M/Chang seconded, to adopt Resolution No. PFA 2002-01 approving the Joint Exercise of Powers Agreement with changes proposed during the City Council session with respect to B, C, E, F, G, H, deleting Section 1 to be brought back at a future date, and Section J. Motion carried by the following Rall Call vote: NOVEMBER 19, 2002 PAGE 5 PUBLIC FINANCING. AUTHOR. AYES: AUTHORITY MEMBERS - Herrera, VC/O'Connor, Chair/ Chang NOES: AUTHORITY MEMBERS - Huff, Zirbes ABSENT: AUTHORITY MEMBERS - None 6. AUTHORITY MEMBER COMMENTS: ChairlChang wished the Authority success in preserving a brighter future for the City. 7. ADJOURNMENT: There being no further business to conduct, Chair/Chang adjourned the Public Financing Authority Regular Meeting to the Regular City Council Meeting at 10:00 p.m. TOMMYE CRIBBINS, Assistant Authority Clerk ATTEST: Wen Chang, Chairman DIAMOND BAR PUBLIC FINANCING AUTHORITY) REGULAR MEETING 1 DECEMBER 3, 2002 CALL TO ORDER: Chair Chang opened the Public Financing Authority Meeting at 8:47 p.m. ROLL CALL: Authority Members Herrera, Huff, Zirbes, VC/O'Connor, Chair/Chang Also present were: Linda Lowry, Executive Director; Mike Jenkins, Authority Attorney; James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David Liu, Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director and Lynda Burgess, Authority Secretary. 2. PUBLIC COMMENTS: None Offered. 3. PUBLIC FINANCING AUTHORITY REORGANIZATION 3.1 SELECTION OF CHAIRMAN AM/Herrera nominated AM/Huff. There being no further nominations, Chair/Chang closed the nominations. Member Huff was declared Chairman for the ensuing year. AM/O'Connor abstained from voting for Huff because she stated that she could not support someone who voted against the formation of the Authority. 3.2 SELECTION OF VICE CHAIRMAN AM/Herrera nominated AM/Zirbes. There being no further nominations, Chair/Huff closed the nominations. Member Zirbes was declared Vice Chairman for the ensuing year. AM/O'Connor abstained from voting for Zirbes because she could not Good to support someone who voted against the formation of the Authority. 3.1 PRESENTATION TO OUTGOING CHAIR, WEN P. CHANG 4. CONSENT CALENDAR: None 5. AUTHORITY CONSIDERATION: 5.1 APPROVAL OF PRELIMINARY OFFICIAL STATEMENT (POS) FOR THE VARIABLE RATE LEASE REVENUE BONDS, 2402 SERIES A (COMMUNITY/SENIOR CENTER PROJECT). DECEMBER 3, 2002 1 PAGE 2 PUBLIC FINANCING AUTHOR. Moved by AM/Herrera, seconded by AM/Chang to approve the Preliminary Official Statement. Motion carried by the following Roll Call vote: AYES: AGENCY MEMBERS - Chang, Herrera, O'Connor, VC/ Zirbes, Chair/Huff NOES: AGENCY MEMBERS - None ABSENT AGENCY MEMBERS - None 6. AUTHORITY MEMBER COMMENTS: None ADJOURN PUBLIC FINANCING AUTHORITY MEETING: There being no further business to conduct, Chair/Huff adjourned the Public Financing Authority Meeting at 8:57 p.m. back to the Regular City Council Meeting. LYNDA BURGESS, Authority Secretary ATTEST: ROBERT S. HUFF, Chairman AUTHORITY TO: Honorable Chairperson and Members of the Board VIA: Linda C. Lowry, Executive Director Agenda # PFA3. 2 Meeting Date: December 17,2002 AGENDA REPORT TITLE: Resolution authorizing the investment of bond proceeds in the Local Agency Investment Fund RECOMMENDATION: Adopt Resolution Number PFA 2403 - FINANCIAL IMPACT: None BACKGROUND: The Local Agency Investment Fund allows public entities to establish accounts for the sole purpose of investing bond proceeds. DISCUSSION: Options for the investment of the lease revenue bond proceeds have been reviewed by the bond financing team. It has been decided that at this time, the best option for the investment of these funds is placement in the Local Agency Investment Fund (LAIF). The short-term return on investments in LAIF offers a higher yield than other short term investments. Additionally, by investing in LAIF, bond proceeds can be withdrawn with more flexibility. The Authority's Financial Advisor in collaboration with staff will monitor the investment options to maximize earning potential in accordance with the Investment policy. PREPARED BY: Linda G. Magnuson REVIEWED BY: Departmerit r ad Attachments: Resolution l Deputy City anager RESOLUTION NO. PFA 2002 - A RESOLUTION OF THE DIAMOND BAR PUBLIC FINANCING AUTHORITY AUTHORIZING THE INVESTMENT OF BOND PROCEEDS IN THE LOCAL AGENCY INVESTMENT FUND, WHEREAS, Pusuant to Chapter 730 of the statutes of 1976, Section 16429.1 was added to the California Government Code to create a Local Agency Investment Fund in the State Treasury for the deposit of money of a local agency for purposes of investment by the State Treasurer; and WHEREAS, the Board of Directors of the Authority does hereby find that the deposit and withdrawal of proceeds from bonds, notes, certificates of participation, or other forms of indebtedness (proceeds) in the Local Agency Investment Fund in accordance with the provisions of Government Code Section 16429.1 is in the best interest of the Diamond Bar Public Financing Authority and the holders of the Diamond Bar Public Financing Authority's indebtedness. NOW THEREFORE, BE IT RESOLVED, that the Board of Directors does hereby authorize the deposit and withdrawal of Diamond Bar Public Financing Authority's bond proceeds in the Local Agency Investment Fund in the State Treasury in accordance with the provisions of Government Code Section 16429.1, for the purpose of investment as stated therein, and verification by the State Treasurer's Office of all banking information provided in that regard. BE IT FUTHER RESOLVED, that the following trustee or fiscal agent of the Diamond Bar Public Financing Authority, shall be authorized to order the deposit or withdrawal of monies in the Local Agency Investment Fund: Union Banc of California, N. A., Los Angeles, California, until the Diamond Bar Public Financing Authority notifies, the Local Agency Investment Fund in writing of any change in the trustee or fiscal agent. PASSED, APPROVED AND ADOPTED, by the Board of Directors of the Diamond Bar Public Financing Authority, County of Los Angeles, State of California on Robert S. Huff, Chairperson I, Lynda Burgess, Secretary of the Diamond Bar Public Financing Authority, do hereby certify that the foregoing Resolution was passes, approved and adopted at a regular meeting of the Board of Directors of the Diamond Bar Public Financing Authority held on the day of , 2002, by the following vote: AYES: AUTHORITY MEMBERS: NOES: AUTHORITY MEMBERS: ABSENT: AUTHORITY MEMBERS: ABSTAINED: AUTHORITY MEMBERS: Lynda Burgess, Secretary, Diamond Bar Public Financing Authority