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Home My WebLink About11/12/2002Tuesday, November 12, 2002 11:00 a.m. - Closed Session CC -8 11:30 a.m. - Special Study Session - Reconvene Closed Session South Coast Air Quality Management District/Government Center Main Auditorium 21865 East Copley Drive Diamond Bar, CA 91765 Mayor Wen A Chang Mayor Pro Tem Debby O'Connor Council Member Carol Herrera Council Member Bob Huff Council Member Bob Zirbes City Manager Linda C. Lowry City attorney Michael Jenkins City Clerk Lynda Burgess Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 860-2489 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled paper and encourages you to do the same. DIAMOND BAR CITY COUNCIL RULES (ALSO APPLIES TO COIvII MSION AND COMMITTEE MEETINGS) PUBLIC INPUT The meetings ofthe Diamond Bar City Council are open to the pubfrc. A member ofthe public may address the Council on the subject of one or more agenda items and/or other items "of niterest which are wdbm the subject matter jurisdiction of the Diamond Bar City Council. A request to address the Council should be submitted in person to the City Clark- Asa lerk Asa general rule the oppo unny for public commeto will take place at the discretion of tba Clair. However, m a%W to facilitate the meeting, persons who are. interested parties for an item tray be requested to give titch presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or the total amount of time allocated for public testimony based on the number of people requesting to Speak and the business ofthe Council- Individuag are requested to refrain from personal attacks towards Council Members or other citizens. Comments which are not conducive to a positive business meeting envirormtent are viewed as attacks against the entire City Council and will not be tolerated Your cooperation is greatly appreciated In accordance with Government Code Section 549543(a) the Chair may from time to time dispense with public comment on items previously considered by the Council. (Does not apply to Committee meetings.) In accordante'with State Law (Brown Act), all matters to be acted on by the City Council must be posted at least 72 hours prior to the Council meeting. In case of emargeney, or when a subject matter arises cubsequait to the posting of the agenda, upon making certain findings the Council may .. act on an item that is not on the posters agenda. CONDUCT IN THE CITY COUNCIL CHAMBERS . The Chair shall order removed froom the Council Chambers any person who commits the following acts in respect to a regular or special meeting ofthe Diamond Bar City Council. A Disorderly behavior toward The Council or any member ofthe staffthere4 tending to interrupt the due and orderly course of said moeting. B. A breach oftho peace, boisterous conduct or violent disturbance. tending to mtettipt the due and orderly coarse of said meeting. C. Disobedience of any lawful order ofthe Chair, which shall include an order to be seated or to refrain brow addressing the Board: and D. Any other unlawful interference with the due and orderly conduct of said meeting. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for the regular Diamond Bar City Council meetings are prepared by the City Clerk and are available 72 hours prior to tate meeting. Agendas are available electronically and may be accessed by a personal computer through a phone modern. Every meeting ofthe City Council is recorded on camene tapes and duplicate tapes are available for a nominal charge. ADA REQUIREMENTS A cardless microphone is available for those persons with mobility impairments who cannot access the public speaking area. Sign language interpreter services are also available by giving notice at least three business days in advance ofthe meeting. Please telephone (909) 860.2489 between 8 a.m. and 5 p.m. Monday through Friday. HELPFUL PRONE NUMBERS Copies ofAgeoda, Rules oftba Council, Cassette Tapes ofMeetings (909) 860-2489 Computer Access to Agendas (909) 860 -LINE General Information (909) 860-2489 NOTE: ACTION MAY BE TAKEN ON ANY ITEM IDENTIFIED ON THE AGENDA. CITY OF DIAMOND BAR CITY COUNCIL AGENDA Special Meeting November 12, 2002 South Coast Air Quality Management District/Government Center 28165 E. Copley Dr., Room CC -8 Diamond Bar, CA 91765 CLOSED SESSION: 11:00 a.m. Government Code Section 54956.9(c): Initiation of Litigation - 1 Case ADJOURN CLOSED SESSION: CONVENE STUDY SESSION: 1. CALL TO ORDER: 11:30 a.m. PLEDGE OF ALLEGIANCE: Mayor ROLL CALL: Council Members Herrera, Huff, Zirbes, Mayor Pro Tem O'Connor, Mayor Chang 2. COUNCIL CONSIDERATION: 2.1 Discussion regarding Lease Revenue Bond. Recommended Action: Receive presentation of financing program options and select preferred debt structure. Requested by: City Manager 2.2 Community/Senior Center Change Order Options. Recommended Action: Discuss possible change order items and authorize staff to proceed with items 1-13. Requested by: City Manager ADJOURN TO CLOSED SESSION: Government Code Section 54957: Public Employee Performance Evaluation: City Manager RECONVENE SPECIAL CITY COUNCIL MEETING: 3. ADJOURNMENT: Agenda # 2.2 Meetinq Date: November 6, 2002 CITY COUNCIL \ ;A" ��_ AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: . Linda C. Lowry, City Manager TITLE: I Community/Senior Center Change Order Options THIS IS A DRAFT OUTLINING THE POSSIBLE CHANGE ORDER ITEMS TO THE COMMUNITYISENIOR CENTER PROJECT — A FINAL REPORT WILL BE DRAFTED BEFORE THE MEETING ON WEDNESDAY. Recommendation: It is recommended that the City Council discuss the change order options to reduce the price of the construction of the community/senior center and authorize staff to proceed with items 1-14 below. Discussion: City staff, the architect and the construction company have been reviewing numerous items for possible elimination from the project as well as revising the specifications to realize cost savings. Some of the items have been eliminated from discussion because the cost savings were insignificant or not worth the net effect on the facility because of the impact to the aesthetics of the building or impacts to maintenance costs. The recommended items below (1-14) result in a cost savings of approximately $400,000 with very little, if any, impact to the quality of the facility. A few of the items still require the architect to receive samples of the materials prior to his approval. The review of these sample materials should be complete before Wednesday night. Number ITEM COST SAVING 1. Change the electrical partitions to manual partitions $18,664 2. Replace Custom Carpet to High Quality — retain custom pattern $35,000 3. Modify Copper Screen Specifications to different Copper Screen Spec — Architect to verify sample $17,500 4. Eliminate exterior metal tube window screens $20,000 5. Change wood veneer from Sycamore to Birch $35,000 6. Replace prefabricated exterior wood panels with plaster — Architect to verif specification $31,443* 7. Omit two small movable partitions from banquet room $34,676 8. Reduce size of trees in overall landscape plan — Landscape architect to provide specs for this cost savings $35,101 9. Change interior lighting fixtures toequal product $24,283 10. Replace Lithocrete spec with orequal product $65,000 11. Omit Kitchen equipment roll in steamer $42,012 12. Replace specified metal composite building panel to alternate provided by KPRS — Architect to verify $20,000 13. Replace specified gypsum board system to alternate — Architect to review $20,000 14. Revise reveals in acoustical ceiling surface from 318 to 118 $ 7,800 15. Change specified stone to natural ledger stone** $120,000 - $150,000 SUB TOTAL $526,479 - $556,479 ADDITIONAL ITEMS FOR CONSIDERATION Number ITEM COST SAVINGS 16, Eliminate Stone veneer along north & west walls** $100,000 17. Eliminate electric shades on lower tier windows $ 3,604 18. Omit all Closed Circuit TVs stem equipment $ 11,000 19. Defer Construction of West Parkin Lot $ 73,467 20. Omit Building Management System $ 21,300 SUBTOTAL $209,371 — $259,371 TOTAL $615,850 - $665,850 * Cost is still estimate — at the time of this report price not validated by subcontractor. Price should be validated by Wednesday night ** Either/or option — only one of these options can be selected to realize the cost savings. PREPARED BY: Deputy City Manager AGENDA ITEM 2.1 DISCUSSION REGARDING LEASE REVENUE BOND THE STAFF REPORT FOR THIS ITEM WILL NOT BE AVAILABLE UNTIL TUESDAY, NOVEMBER 12, 2002. Agenda # 2.2 Meeting Date: November 6, 2002 CITY COUNCIL ` AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manager TITLE: Community/Senior Center Change Order Options THIS IS A DRAFT OUTLINING THE POSSIBLE CHANGE ORDER ITEMS TO THE COMMUNITY/SENIOR CENTER PROJECT — A FINAL REPORT WILL BE DRAFTED BEFORE THE MEETING ON WEDNESDAY. Recommendation: It is recommended that the City Council discuss the change order options to reduce the price of the construction of the communitylsenior center and authorize staff to proceed with items 1-14 below. Discussion: City staff, the architect and the construction company have been reviewing numerous items for possible elimination from the project as well as revising the specifications to realize cost savings. Some of the items have been eliminated from discussion because the cost savings were insignificant or not worth the net effect on the facility because of the impact to the aesthetics of the building or impacts to maintenance costs. The recommended items below (1-14) result in a cost savings of approximately $400,000 with very little, if any, impact to the quality of the facility. A few of the items still require the architect to receive samples of the materials prior to his approval. The review of these sample materials should be complete before Wednesday night.