HomeMy WebLinkAbout10/15/2002Tuesday, October 15, 2002
6:30 p.m. -- Regular Meeting
South Coast Air Quality Management District/Government Center
Main Auditorium
21865 East Copley Drive
Diamond Bar, CA 91765
Mayor Wen P. Chang
Mayor Pro Tem Debby O'Connor
Council Member Carol Herrera
Council Member Bob Huff
Council Member Bob Zirbes
City Manager Linda C Lowry
City Attorney Michael Jenkins
City Clerk Lynda Burgess
Copies of staff reports or other written documentation relating to agenda items are on file
in the Office of the City Clerk, and are available for public inspection. If you have questions regarding
an agenda item, please contact the City Clerk at (909) 860-2489 during regular business hours.
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the City of Diamond Bar requires that any person in need of any type of special equipment, assistance
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PUBLIC INPUT
The meetings ofthe Diamond Bar City Council are open to the public. A member ofthe public may address the Council on the subject of one or more
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NOTE: ACTION MAY BE TAKEN ON ANY ITEM IDENTIFIED ON THE AGENDA.
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CLOSED SESSION:
CALL TO ORDER:
CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
October 15, 2002
None
6:30 p.m.
PLEDGE OF ALLEGIANCE:
INVOCATION:
ROLL CALL:
APPROVAL OF AGENDA:
Mayor
Monsignor James Loughnane, St. Denis Catholic
Church
Council Members Herrera, Huff, Zirbes, Mayor Pro
Tem O'Connor, Mayor Chang
Mayor
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Proclaiming October 14 —18, 2002 as "Red Ribbon Week" (to be accepted
by Deputy Rick Wright).
1.2 Proclaiming October 20-26, 2002 as "World Population Awareness Week."
1.3 Presentation by the firm of Fairbank, Maslin, Maullin & Assoc. announcing the
results of the Library Survey.
1.4 Presentation of Recognition to Ed Biederman for being named "Man of the
Year" by the World Water Rescue Foundation.
BUSINESS OF THE MONTH:
1.5 Presentation of City Tile to Joe Torrealto, owner, Guiseppe's Italian Deli &
Imported Groceries and display of Business of the Month video.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular
meeting agenda to provide an opportunity for members of the pubiic to directly
address the Council on Consent Calendar items or matters of interest to the public
that are not already scheduled for consideration on this agenda. Although the City
Council values your comments, pursuant to the Brown Act, the Council generally
cannot take any action on items not listed on the posted agenda. Please complete
October 15, 2002 PAGE 2
a Speaker's Card and give it to the City Clerk (completion of this form is voluntary).
There is a five-minute maximum time limit when addressing the City Council.
4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the City
Council may br_ iefly respond to public comments but no extended discussion and no
action on such matters may take place.
5. SCHEDULE OF FUTURE EVENTS:
5.1 COMMUNITY FOUNDATION MEETING — October 17, 2002 — 7:00 p.m.,
Room CC -8, AQMDIGovernment Center, 21865 E. Copley Dr.
5.2 PLANNING COMMISSION — October 22, 2002 — 7:00 p.m„
AQMD/Government Center Auditorium, 21865 E. Copley Dr.
5.3 PARKS AND RECREATION COMMISSION — October 24, 2002 — 7:00 p.m.,
AQMDIGovernment Center Board Hearing Room, 21865 E. Copley Dr.
5.4 HALL OF HORRORS HAUNTED HOUSE — October 30 — 31, 2002 — 6.00
9:00 p.m., Heritage Park, 2900 S. Brea Canyon Rd.
5.5 FALL FUN FESTIVAL — October 31, 2002 — 4:30 — 8:30 p.m., Heritage Park,
2900 S. Brea Canyon Rd. Admission $3.00 per child.
5.6 ELECTION DAY — November 5, 2002 — Polls open from 7:00 a.m. to 8:00
p.m.
5.7 CITY COUNCIL MEETING — November 5, 2002 — 6:30 p.m., AQMD/
Government Center Auditorium, 21865 E. Copley Dr.
6. CONSENT CALENDAR:
6.1 CITY COUNCIL MINUTES:
6.1.1 Special Meeting of September 25, 2002 —Approve as submitted.
6.1.2 Regular Meeting of October 1, 2002 - Approve as submitted.
Requested by: City Clerk
6.2 PARKS AND RECREATION COMMISSION MINUTES —August 22,2002—
Receive
2,2002—
Receive and file.
Requested by: Community Services Division
6.3 PLANNING COMMISSION MINUTES — September 10, 2002 - Receive and
file.
October 15, 2002 PAGE 3
Requested by. Planning Division
6.4 TRAFFIC AND TRANSPORTATION COMMISSION MINUTES —August 8,
2002 - Receive and file.
Requested by: Public Works Division
6.5 APPROVE WARRANT REGISTERS - dated October 3 and October 10, 2002
for a combined total of $580,455.07.
Requested by: Finance Division
6.6 REVIEW AND APPROVE TREASURER'S STATEMENTS - Revised
statement for July 31, 2002 and new statement for August 31, 2002.
Recommended Action: Review and approve.
Requested by: Finance Division
6.7 CLAIM FOR DAMAGES — filed by Veronica Lockhart October 1, 2002.
Recommended Action: Reject.
Requested by: City Clerk
6.8 APPROVE CHANGE IN VOUCHER REGISTER APPROVAL PROCESS BY
ELIMINATING WEEKLY FINANCE COMMITTEE MEETINGS.
Recommended Action: Approve
Requested by: Finance Sub -Committee
6.9 AUTHORIZE CITY MANAGER TO ENTER AGREEMENT WITH WALNUT
VALLEY WATER DISTRICT FOR WORK ASSOCIATED WITH
CONSTRUCTION OF WATER DISTRIBUTION SYSTEM FOR
COMMUNITY/SENIOR CENTER IN AN AMOUNT NOT TO EXCEED
$255,966.50.
Recommended Action: Approve.
Requested by: City Manager
6.10 APPROVE NOTICES OF COMPLETION:
6.10.1 SLURRY SEAL PROJECT AREA 4 —PAVEMENT COATINGS CO.
Recommended Action: Approve Notice
October 15, 2002 PAGE 4
6.10.2 AREA 4 ASPHALT RUBBER AND AGGREGATE MEMBRANE
(ARAM) PROJECT — MANHOLE ADJUSTING, INC.
Recommended Action: Approve Notice
Requested by: Public Works Division
6.11 AMENDMENT NO. 3 TO A PROFESSIONAL SERVICES AGREEMENT
WITH BONTERRA CONSULTING AN AMOUNT NOT TO EXCEED $7,370
TO PREPARE CEQA DOCUMENTATION FOR A LIBRARY BUILDING AT
THE SUMMIT RIDGE PARK COMMUNITY/SENIOR CENTER PROJECT
SITE, AND REQUEST TO APPROPRIATE $7,370 FROM GENERAL FUND
RESERVES.
Recommended Action: Approve Amendment No. 3 and allocate funds.
Requested by: Planning Division
6.12 APPROVAL TO EXCEED THE CITY MANAGER'S PURCHASING
AUTHORITY:
a) FOR SERVICES PROVIDED BY REINBERGER PRINTWERKS, INC.
IN AN AMOUNT UP TO $46,000 FOR THE 2002/03 FISCAL YEAR.
Recommended Action: Approve.
Requested by: Public Information Division
b) RENEWAL OF MAINTENANCE CONTRACT WITH XEROX CORP.
FOR MAINTENANCE OF PHOTOCOPIERS FOR FISCAL YEAR
2002-03 IN THE AMOUNT OF $18,800.76.
Recommended Action: Approve renewal.
Requested by: City Clerk
c) INCREASE THE PROFESSIONAL SERVICE AGREEMENT WITH
KOURY ENGINEERING BY $45,000 FOR SPECIAL INSPECTION
SERVICES, FOR A TOTAL CONTRACT NOT -TO -EXCEED $60,000.
Recommended Action: Approve the increase.
Requested by: City Manager
6.13 AWARD OF CONTRACT FOR CONSTRUCTION OF COMMUNITY/SENIOR
CENTER.
Recommended Action: Reject all bids, direct staff to redesign and reduce the
October 15, 2002 PAGE 5
scope of the project and re -bid the project.
Requested by: City Manager
6.14 AUTHORIZE CITY MANAGER TO PURCHASE CUSTOMER REQUEST
MANAGEMENT SOFTWARE FROM GOVPARTNERS ($42,000) AND
PARKS AND RECREATION RESERVATION SYSTEM SOFTWARE FROM
VERMONT SYSTEMS ($43,000).
Recommended Action. Authorize software purchase.
Requested by: City Manager
6.15 APPROVE AMENDMENT TO A CONSULTING SERVICES AGREEMENT
WITH GARY L. NEELY FOR GOVERNMENTAL AFFAIRS CONSULTING
SERVICES.
Recommended Action: Approve amendment.
Requested by: Community Development
7. PUBLIC HEARINGS: None
8. COUNCIL CONSIDERATION:
8.1 AWARD DESIGN SERVICES CONTRACT TO DEWAN-LUNDIN AND
ASSOCIATES FOR GRAND AVENUE BETTERMENT/IMPROVEMENT
PROJECT IN THE AMOUNT OF $167,482 ($147,482 and $20,000
contingency).
Recommended Action: Award contract.
Requested by: Public Works Division
8.2 APPOINTMENT OF JODY ROBERTO TO THE DIAMOND BAR
COMMUNITY FOUNDATION - (Council appointee).
Recommended Action: Appoint.
Requested by: City Clerk
9. COUNCIL SUB -COMMITTEE REPORTS/ COUNCIL MEMBER COMMENTS:
10. ADJOURNMENT:
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK
FROM: DATE:
ADDRESS: PHONE:
ORGANIZATION:
AGENDA #/SUBJECT:
I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my
name and address as written above.
Signatur
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK
FROM: a % ~. DATE: Xr
ADDRESS: -7 7��� o PHONE:
ORGANIZATION:
AGENDA #/SUBJECT:
I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my
name and address as written above.
Al,t•��--
ignature
Wen P. Chang
Mayor
Deborah H. O'Connor
Mayor Pro Tern
Carol Herrera
Council Member
Robert S. Huff
Council Member
Robert P. Zirbes
Council Member
Receded pap,,
October 9, 2002
City of Diamond Bar
21825 E. Copley Drive - Diamond Bar, CA 91765-4178
Monsignor James Loughnane
St. Denis Catholic Church
1251 S. Diamond Bar Blvd.
Diamond Bar, CA 91765
Dear Monsignor Loughnane:
(909) 860-2489 - Fax (909) 861-3117
www.GtyofDiamondBar.com
This is to confirm your participation to provide the invocation at the Diamond
Bar City Council Meeting on Tuesday, October 15, 2002 at 6:30 p.m. The
meeting will be held in the South Coast Air Quality Management
District/Government Center Auditorium located at 21865 E. Copley Drive,
Diamond Bar.
Please be aware that, pursuant to a recent court ruling, sectarian prayer as
part of City Council meetings is not permitted under the United States
Constitution pertaining to the separation of church and state. Also, please
note the three to five (3-5) minute time limit on Invocations.
It is a pleasure to have representation from various churches within Diamond
Bar participate at our City Council Meetings.
Thank you for taking time out of your busy schedule to share with us.
Sincerely,
r
Lynda Burgess
City Clerk
/tc
Agenda # 1.3
Meeting Date: October 15, 2002
CITY COUNCIL AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manage
TITLE: Presentation of the Results of the Library Services Survey
RECOMMENDATION:
It is recommended that the City Council accept a presentation from Fairbank, Maslin, Maullin &
Associates regarding the results of the library survey.
FINANCIAL IMPACT:
There is no financial or budgetary implication directly associated with this presentation.
BACKGROUND:
The City is considering submitting a Library Bond Act application to fund the construction of a new
21,000 sq, ft. library next to the new Community/Senior Center at Summitridge Park. As part of
submitting a Bond Act application, the City will need to determine who will operate the facility and how
the City will fund the operations costs.
Los Angeles County Public Library, the current service provider, says it will cost an additional $1
million, or a total of $2 million, to operate the proposed new library. The City does not have an
existing revenue source to fund this additional expense.
On July 16, 2002 the City Council awarded a contract to Fairbank, Maslin, Maullin & Associates to
perform a statistically valid survey of registered voters to gauge the community's willingness to pay
for additional operating expenses associated with a new larger library.
DISCUSSION:
In mid-September the study was administered and the general results are attached for Council
review. The complete results including cross tabulation of demographics are available in the City
Clerk's office.
The broad conclusion of the survey and a few highlights are as follows:
Broad Conclusion: The need for a new library is identified as a great need or some need by 77% of
those surveyed - the highest need compared to all other categories including Fire & Police.
However, this recognized need for a new improved library doesn't necessarily translate to a
willingness to pay for increased operating costs, as only 50% of respondents indicated they would
either definitely or probably vote yes for a $70 per parcel tax even without hearing the benefits of the
new library. Even after hearing the benefits and lowering the tax to $30 per parcel, the number of
respondents stating a definite yes or probable yes to pay additional operating costs never gets above
59% with between 28% and 31% of the respondents voting a definite or probable no. According to
the survey firm, these results indicate it would be difficult to pass a measure by 2/3`d.
It should be noted that 87% of the respondents stated that they are either very satisfied or somewhat
satisfied with the overall City management.
Fairbank, Masiin, Maullin & Associates will present the remaining significant findings of the survey to
the Council and the community at the meeting.
Next Steps
Staff will meet with the County to continue to refine the operating costs and explore if there are
opportunities to reduce costs. A meeting with the County has been scheduled for later this
week.
Staff is preparing a cost analysis showing the anticipated operating costs under the following
scenarios: 1) County owned and operated; 2) City owned but contract with private company to
operate; 3) City owned and operated by City staff. This information will be provided to the
Council once the report is complete.
• City staff will continue to work with the City Attorney to continue to explore options for placing
this measure on the ballot that would require either a 2/3`d super -majority to pass or a simple
50%+ majority to pass.
PREPAREDB
1
P -
Deputy City eager
Attachments:
1. Library Survey and Responses
FAIRBANK, MASLIN, MAULLIN & ASSOCIATES
SEPTEMBER 10, 2002
DIAMOND BAR LIBRARY IMPROVEMENT SURVEY
220-1358WT
FINAL
N=400
Time Began
Time Ended
Minutes
Hello, I'm from FMA, a public opinion research company. I am definitely NOT trying to sell
you anything. We are conducting an opinion survey about issues that interest people living in Diamond
Bar, and we are only interested in your opinions. May I speak to ? YOU MUST SPEAK
TO THE VOTER LISTED. VERIFY THAT THE VOTER LIVES AT THE ADDRESS LISTED, OTHERWISE
TERMINATE.
I'd like you to think about local elections, such as those for City Council and other local offices
and ballot measures. Would you say that you vote in every local election, most local elections,
some local elections, a few local elections, or that you usually don't vote in local general
elections?
Every local election------------------------------------------- 54%
Most local elections ------------------------------------------ 31%
Some local elections ----------------------------------------- 11 %
A few local elections------------------------------------------- 4%
Usually don't vote in local elections----------- TERMINATE
Don't Know / Not Sure---------------------------- TERMINATE
2, Next, I'd like to read you a list of services for Diamond Bar residents that the City is responsible
for overseeing. After I read each one, please tell me whether you are satisfied or dissatisfied
with the job that the City is doing in providing that service. (IF SATISFIED/DISSATISFIED, ASK:
Is that very SATISFIED/DISSATISFIED or just somewhat?) (ROTATE)
(DON'T
VERY
SW
S.W.
VERY
READ)
SAT.
SAT.
DISSAT.
DISSAT.
' DK/NA
[ ]a.
Overall city management----------------------------
28%--------
59% ------- 6%----------
3% ---------4%
[ ]b.
Holding the line on taxes----------------------------
21% --------
50% -------
6%----------
6% -------17%
[ Ic.
Providing park and recreation services----------
46%--------
39% ------- 7%----------4%a
---------3%
[ Id.
Managing the City's finances----------------------
19%--------36%-------
6%----------4%-------36%
[ Ie.
Providing programs and activities
for the City's young people-------------------------
32%--------
37%------10%----------4%-------17%
[ ]f.
City code enforcement-------------------------------
24%--------39%------13%----------9%-------16%
FAIRBANK, MASLIN, MAULLIN & ASSOCIATES 220-1358F PAGE 2
3. Next, I am going to mention some of the major services provided by the City of Diamond Bar
and other local government agencies. After you hear each one, please tell me whether you think
it has a great need, some need, or no real need for additional funding. (ROTATE)
MY NEXT QUESTIONS DEAL WITH SOME PROPOSED IMPROVEMENTS
TO THE DIAMOND BAR PUBLIC LIBRARY.
4. Now let me tell you about a measure that might be on a future city ballot. It might read as
follows:
"Shall a special library tax of 70 dollars per parcel be established to operate and maintain a new,
larger Diamond Bar public library?"
If there were an election today, do you think you would vote "yes" in favor of this measure or
"no" to oppose it? (IF YES/NO, ASK: "Is that definitely or just probably?") (IF UNDECIDED,
ASK: Well, do you lean towards voting yes or no?)
Definitely yes ------------------------------
Probably yes -------------------------------
Lean Yes ------------------------------------
LeanNo -------------------------------------
Probably no --------------------------------
Definitely no -------------------------------
(DON'T READ) Need More Info ------
(DON'T READ) DK/NA ------------------
---- (ASK Q5)--32%
---(ASK Q5)-18%
----- (ASK Q5)-3%
----- (ASK Q5)-6%
---- (ASK 05)--1 1 %
---- (ASK 05)--20%
-(SKIP TO Q6)--7%
-(SKIP TO Q6)--2%
GREAT
SOME
NO REAL
(DON'T
NEED
NEED
NEED
KNOW/NA)
[ ]a.
Fire prevention and protection------------------------------25%----------34%----------32%------------9%
[ 1b.
Street and road maintenance--------------------------------24%----------38%----------36%------------2%
[ ]c.
Parks and recreation programs-----------------------------19%----------38%----------37%------------6%
[ ]d.
The public library------------------------------------------------45%----------32%----------16%------------6%
[ ]e.
Police protection------------------------------------------------26%----------35%----------36%------------3%
[ If.
Enforcement of city laws and codes----------------------17%----------32%----------40%-----------11%
MY NEXT QUESTIONS DEAL WITH SOME PROPOSED IMPROVEMENTS
TO THE DIAMOND BAR PUBLIC LIBRARY.
4. Now let me tell you about a measure that might be on a future city ballot. It might read as
follows:
"Shall a special library tax of 70 dollars per parcel be established to operate and maintain a new,
larger Diamond Bar public library?"
If there were an election today, do you think you would vote "yes" in favor of this measure or
"no" to oppose it? (IF YES/NO, ASK: "Is that definitely or just probably?") (IF UNDECIDED,
ASK: Well, do you lean towards voting yes or no?)
Definitely yes ------------------------------
Probably yes -------------------------------
Lean Yes ------------------------------------
LeanNo -------------------------------------
Probably no --------------------------------
Definitely no -------------------------------
(DON'T READ) Need More Info ------
(DON'T READ) DK/NA ------------------
---- (ASK Q5)--32%
---(ASK Q5)-18%
----- (ASK Q5)-3%
----- (ASK Q5)-6%
---- (ASK 05)--1 1 %
---- (ASK 05)--20%
-(SKIP TO Q6)--7%
-(SKIP TO Q6)--2%
FAIRSANK, MASLIN, MAULLIN & ASSOCIATES 220-1358F PAGE 3
(ASK QUESTION 5 IF "YES" OR "NO" ON QUESTION 4)
5. In a few words of your own, why do you think you would vote (yes/no) on this measure?
YES
NO
Genera! Positive / Good Idea / Important------------------------------------------------------- 8%
Attendance Is Poor / People Are Going To Other Libraries--------------------------------
1 %
Books/Magazines/Reading Materials Are Inadequate / Need More Books ----------
11 %
Books/Magazines/Reading Materials Are Outdated/Need To Be Replaced------------
1 %
Books/Reading/Literacy 1s Important-------------------------------------------------------------
2%
Children Need It / For The Children / Children Are Our Future-------------------------
14%
Community Will Benefit / Good/important For Community -------------------------------
8%
Cost Is Affordable/Acceptable / Reasonable Cost To Taxpayers------------------------
1 %
Education Is Important / Better Education Opportunities ----------------------------------
9%
Expansion Of Services To Public------------------------------------------------------------------
5%
Facility Improvements / Current Library Building Is Old/Needs Repair-----------------
8%
Funding Is Needed / Taxes Are Good Way To Raise The Money -----------------------
1 %
Hours Of Operation Are Inadequate / Expansion Of Night/Weekend Hours----------
3%
Use/Will Use The Library----------------------------------------------------------------------------
2%
Inadequacy Of Current Library (General)-------------------------------------------------------
4%
Larger Facility Needed / Current Library Too Small/Too Crowded --------------------
25%
Location Change / Better Location---------------------------------------------------------------
2%
Need It / Need New/Better Library--------------------------------------------------------------
25%
ParkingIs Inadequate---------------------------------------------------------------------------------
6%
Information Access / Research Opportunities-------------------------------------------------
4%
Need More Information------------------------------------------------------------------------------
1 %
OtherMentions----------------------------------------------------------------------------------------- 0%
DK/NA/RF------------------------------------------------------------------------------------------------
1 %
Attendance Is Poor / People Don't Use The Library----------------------------------------- 10/0
Proposal is Limited / Library Will Still Be Inadequate----------------------------------------
10/0
City/County/Government Should Pay For It ---------------------------------------------------
5%
Costs Too Much / Can't Afford / Financial Burden To Taxpayers --------------------
43%
They Have Enough Money Already / They Waste/Misuse Money They Have------- 7%
Other Library(s) Available / Can Use Other Library------------------------------------------ 1 %
Funding Method Inappropriate / Should Raise Money By Other Method-------------- 5%
1 Don't/Won't Use The Library--------------------------------------------------------------------- 9%
Current Library Is Adequate (General)---------------------------------------------------------
15%
Larger Library Is Inappropriate For City Size---------------------------------------------------
1 %
Not Needed / Don't Need New/Another Library--------------------------------------------
12%
People Now Use Internet/Computers To Obtain Information----------------------------- 5%
Other Issues Are More Important----------------------------------------------------------------- 2%
Need More Information------------------------------------------------------------------------------ 1
------------------------------- 0%
------------------------------ 4%
Other Mentions -----------------------------------------------
DK/NA/RF ------------------------------------------------------
FAIRBANK, MASLIN, MAULLIN & ASSOCIATES 220-1358F PAGE 4
(RESUME ASKING ALL RESPONDENTS)
6. What if the parcel tax that I just described to you was not for 70 dollars per year, but for
? (READ EACH, RECORD) If that were the case, would you vote yes in favor
of it, or no to oppose it? (IF YES/NO, ASK:) "Is that definitely (YES/NO) or just probably?" (IF
UNDECIDED, ASK. Well, do you lean towards voting yes or no?)
(DO NOT ROTATE)
DEF PROS LEAN LEAN PROS DEF (DK/
YES YES YES NO NO NO NA)
a. 60 dollars per year ---------------32%-------- 11 %--------9%-------9%--------- 8% --------- 21% -------10%
b. 50 dollars per year ---------------35%---------- 9%------1 1 %-------8%--------- 7%--------- 20% -------10%
C. 30 dollars per year ---------------42%-------- 12%------11% ------- 5% --------- 3%--------- 18%---------8%
7. Now let me tell you more about this measure. The measure would create an annual parcel tax of
70 dollars per parcel to operate and maintain a new, larger Diamond Bar public library with
expanded services, including an homework center to provide tutoring assistance to Diamond Bar
schoolchildren, public computer lab with 20 new computers and free Internet access, individual
reading lounges for children and adults, extended library hours and more librarians; and
community meeting rooms, with all money raised exclusively by this measure monitored by a
citizens' oversight committee and subject to an annual independent audit. If there were an
election today, do you think you would vote "yes" in favor of this measure or "no" to oppose it?
(IF YES/NO, ASK: "Is that definitely or just probably?") (IF UNDECIDED, ASK: Well, do you lean
towards voting yes or no?)
Definitely yes ----------------------------- --40%
About once a week -----------------------
Probably yes---------------------------------
19%
Lean Yes---------------------------------------- 4%
LeanNo----------------------------------------- 3%
Probably no----------------------------------
10%
Definitely no---------------------------------
19%
(DON'T READ) Need More Info----------
3%
(DON'T READ) DK/NA---------------------
2%
NOW I WOULD LIKE TO ASK YOU A FEW MORE QUESTIONS ABOUT LIBRARY
SERVICES IN THE CITY OF DIAMOND BAR,
8. How often would you say that a member of your household uses the Diamond Bar public library:
(READ LIST)
Several times a week----------------------- 7%
About once a week -----------------------
15%
About once a month----------------------
31%
About once a year, or--------------------
17%
Less than once per year -----------------
24%
(DON'T READ) DK/NA--------------------- 5%
FAIRBANK, MASLIN, MAULLIN & ASSOCIATES 220-1358F PAGE 5
9. Next, I'd like to read you a list of different aspects of the Diamond Bar public library. After I
read each one, please tell me whether you are satisfied or dissatisfied with that aspect of the
Diamond Bar public library. (IF SATISFIED/DISSATISFIED, ASK: Is that very
SATISFIEDIDISSATISFIED or just somewhat?)
(ROTATE)
[ la. Overall quality of the library and
its services ----------------------------------
[ lb. The availability of parking for
library users --------------------------------
[ ]c. The hours that the library is open ---
Jd. The amount of space available
for library customers to use -----------
le. Services and programs available
for children ----------------------------------
[ )f, Access to computers and the
Internet --------------------------------------
[ lg. The size of the library's collection
of books and magazines ----------------
[ ]h. The quality and availability
(DON'T
VERY SW S.W. VERY READ)
SAT. SAT. DISSAT. DISSAT. DK/NA
17% ------- 46% -------15 %---------- 8% -------15 0
---------- 7% -------18
% -------27 %-------- 36% -------12 %
-------- 12% -------
40% -------19% --------
11 %-------
18%
---------- 8% -------
33% -------26
%--------
18% -------15
%
-------- 10%
------- 31%
-------12 %
---------- 5%
------- 41%
---------- 7%
------- 26%
-------18 %
-------- 11 %
------- 38%
---------- 9%
------- 34%
-------27 %
-------- 14%
-------16 %
of reference materials ---------------------------------- 8%------- 35% -------23%
10% ------- 23%
10. I'm going to read you a list of statements about the Diamond Bar Public Library. After I read
each one, please tell me whether you generally agree or disagree. (IF AGREE/DISAGREE, ASK:
Is that strongly AGREE/DISAGREE or just somewhat?)
STR. S.W. SW STR.
AGREE AGREE DISAG. DISAG. (DK/NA)
(ROTATE)
I ]a. When I need to use the library,
usually go to a library in a community
other than Diamond Bar --------------------------------- 23% --------26%------- 19%-------26%--------- 6%
I lb. It is too hard for residents to get to
the Diamond Bar library in its current
location------------------------------------------------
I lc. The library already receives enough
money from the City -------------------------------
[ ]d. Our city needs a new public library -----------
21 %-------- 20%------- 27% ------- 25% --------- 7%
----- 10% --------12% ------- 17% ------- 20% ------- 40%
----- 46% -------- 21% ------- 10% -------11% ------- 12%
MY NEXT QUESTIONS FOCUS ON THE POTENTIAL BALLOT MEASURE I DESCRIBED EARLIER THAT
WOULD CREATE AN ANNUAL TAX OF 70 DOLLARS PER PARCEL TO FUND THE ONGOING
OPERATION AND MAINTENANCE OF A NEW DIAMOND BAR PUBLIC LIBRARY. THIS MEASURE
WOULD HELP TO FUND AN EXPANDED COLLECTION OF BOOKS AND REFERENCE MATERIALS, A
HOMEWORK CENTER FOR YOUNG PEOPLE, A COMPUTER CENTER WITH INTERNET ACCESS OPEN!
TO THE PUBLIC, AND EXTENDED LIBRARY HOURS, AMONG OTHER IMPROVEMENTS.
FAIRBANK, MASLIN, MAULLIN & ASSOCIATES 220-1358F PAGE 6
11. 1 am going to read you a list of specific library improvements that will be made possible if this
measure passes. Recognizing that there frequently is not enough funding for all such projects,
please tell me how important it is to you that each project be undertaken: extremely important,
very important, somewhat important, or not important. (ROTATE)
(SPLIT SAMPLE A ONLY)
[ ]a. Creating a homework center to provide
tutoring and academic assistance to
Diamond Bar school children -----------------------
[ lb. Providing a computer lab open to the
public, with up to 20 computers with
free Internet access -----------------------------------
[ ]c. Requiring independent annual audits of
all expenditures of money raised by this
measure---------------------------------------------------
[ Id. Offering a children's reading area -----------------
[ le. Expanding the hours during which
the library is open --------------------------------------
[ If. Increasing the number of parking
spaces available to library customers ------------
[ ]g. Providing a reading lounge --------------------------
(SPLIT SAMPLE B ONLY)
[ ]h. More than doubling the space available
NOT (DON'T
EXT. VERY S.W. TOO READ)
IMP. IMP. IMP. IMP. DK/NA
19% ----- 30% ------ 24% ----- 22%
15% ----- 33%------20%-----26%
5%
5%
29% ----- 40% ------14 %-------9 %-------8 %
22% --- 43% ------16 % -----14 %-------5 %
24% -----
28% ------
23%
-----16% -------
9%
33% -----
33% ------14
%
-----1 1 %-------
9%
14% -----
31% ------
30%-----17%
-------
7%
in the library, from 9000 square feet to
21 thousand square feet -------------------------------------21
% ----- 36%------20%-----17%-------6%
[ Ii. Creating a citizens' oversight committee
to monitor spending and ensure that the
money raised by this measure is used as
promised -----------------------------------------------------------
29% ----- 37% ------17 % -----13 % -------4 %
[ ]j. Locating the library next to the new
community center ----------------------------------------------19%
----- 23% ------21 %-----25%-----1 1 %
[ ]k. Increasing the size of the library's
collection of books, magazines, and
other materials by more than one -third ------------------28%
----- 45%------14%-----10%-------2%
[ 11. Creating cooperative programs between
the library and local school districts to
enhance children's learning ----------------------------------
32% -----42%------11%-----10%-------5%
[ ]m. Increasing the number of librarians
available to assist the public --------------------------------23%
----- 35%------21 %-----13%-------7%
[ In. Offering meeting rooms in which
community meetings could be held -----------------------
15% ----- 26%------24%-----28%-------7%
FAIRBANK, MASLIN, MAULI_IN & ASSOCIATES 220-1358F PAGE 7
(RESUME ASKING ALL RESPONDENTS)
12. 1 am going to read you some statements from people who support this library improvement
ballot measure. After you hear each statement, please tell me if it makes you more inclined to
vote for the measure. If the statement has no effect on your thinking or you don't believe it,
you can tell me that too. (IF MORE INCLINED TO VOTE YES, ASK: "Is that much more or just
somewhat?")
(DON'T
MUCH SMWT READ) (DON'T
MORE MORE LESS DON'T NO READ)
INCL. INCL, INCL. BEL. EFFECT DK/NA
(ROTATE)
[ ]a.
The existing library is inadequate for
our city's needs. It is tiny, cramped,
has a small collection, and does not
have the kinds of computers and on-
line information that a library today
needs. This measure will help to
solve these problems, and give us a
new library we can make use of. --------------------32%------33%
----4% ------8% -----18% ----5%
[ ]b.
This measure will make it much
easier for people to get to the City
library. The new location near the
Community Center will have far
more parking than is available at
the current location. -------------------------------------34%------31 % ----5% ------6% -----17% ----8%
[ ]c.
This measure will help to keep kids
safe. By providing activities during
the after-school hours when kids are
most likely to get into trouble, the
new library will help to keep kids
off the streets and safe ---------------------------------
31 %------28% ----6% -----13% ---- 16% ----5%
[ ]d.
This measure is a smart investment.
State bond money is likely to pay
for building the new library, which
means that all Diamond Bar voters
need to do is pass this measure to
provide the money to operate it. ---------------------27% ------ 31 % ----6% -----12% ----16% ----8%
FAIRBANK, MASLIN, MAULLIN & ASSOCIATES 220-1358F RAGE S
(ROTATE)
[ le. Nothing is more important than our
children's education. This measure
will improve education in Diamond
Bar by creating homework centers
to help kids with their schoolwork;
providing more books, magazines,
and on-line resources to help kids
learn; and creating opportunities for
cooperative programs between the
library and local school districts.--
[ If. This measure has the support of
community leaders throughout
Diamond Bar, including all five
members of the City Council, the
School Community Clubs, teachers,
police, business and labor groups. --
[ )g. Currently there are only 4 public
computers in the Diamond Bar
library. This new library would
maintain up to 20 computers
that the public could use for
research and free Internet access. --
( )h. For less than 6 dollars a month
we can have new public library
that the entire community will
be able to use. ----------------------------
(DON'T
MUCH SMWT READI (DON'T
MORE MORE LESS DON'T NO READ)
INCL. INCL. INCL. BEL. EFFECT DK/NA
-----------40 % ------ 28%----4% ------ 8% -----15 % ---- 6%
--------- 28% ------ 29%----4% ------ 6% ----- 25% ---- 8%
36% ------ 280/6 ---- 5% ------ 5% ----- 20% ---- 5%
------ 32% ------ 27% ---- 4% ----- 10% ---- 18% ---- 8%
13. Now that you've heard more about it, let me ask you about this measure one more time. The
measure would establish a special library tax of 70 dollars per parcel to fund the ongoing
operation and maintenance of a new, larger Diamond Bar public library and improve services. If
there were an election today, do you think you would vote "yes" in favor of this measure or
"no" to oppose it? (IF YES/NO, ASK: "Is that definitely or just probably?") (IF UNDECIDED,
ASK: Well, do you lean towards voting yes or no?)
Definitely yes ----------------------------- --41 %
Probably yes---------------------------------
16%
LeanYes---------------------------------------- 6%
LeanNo----------------------------------------- 2%
Probably no----------------------------------
11%
Definitely no---------------------------------
19%
(DON'T READ) Need More Info---------- 3%
(DON'T READ) DK/NA--------------------- 1 %
FAIRBANK, MASLIN, MAULLIN & ASSOCIATES 220-1351$F PAGE 9
14. Now I am going to name some people and organizations that may speak out about this ballot
measure regarding the Diamond Bar public library. After hearing each one mentioned, please tell
me how believable you find that person or organization on this issue: very believable, somewhat
believable, not too believable or not believable at all.
(DON'T
NOT READ)
[ ]e. The Diamond Bar Chamber of
Commerce--------------------------------------------------
VERY
SMWT
NOT
BEL.
DON'T
[ If.
The Inland -Valley _News ---------------------------------
BEL.
BEL.
TOO BEL.
AT ALL
KNOW
(ROTATE)
Local teachers ---------------------------------------------41
% --------36%-----------
16%
6%--------5%---------12%
6
[ ]a.
The Diamond Bar City Council------------------------22%
The local captain of the LA Sheriff's
--------44%----------12%--------7%---------15%
[ ]b.
The Weekly News newspaper
------------------------ 14%
--------52%----------11%
-------- 8% ---------
16%
[ ]c.
Friends of the Library ------------------------------------32%
[ ]i.
--------35%-----------
9%--------5%---------18%
I ]d.
The Daily Bulletin newspaper -------------------------
16%
--------47%----------10%--------6%---------21
--------37%-----------
%
[ ]e. The Diamond Bar Chamber of
HERE ARE MY LAST QUESTIONS, AND THEY ARE FOR STATISTICAL PURPOSES ONLY.
15. Do you... (READ LIST)
16. In what year were you born?
Own a single family home
or condominium ---------------------------- 89%
Rent a home or apartment---------------- 7%
Rent or own a mobile home -------------- 1 %
(DON'T READ) Refused-------------------- 3%
1984-1978 (18-24) -------------------------
Commerce--------------------------------------------------
23% --------43
% ----------10%
--------
6%
--------- 17 %
[ If.
The Inland -Valley _News ---------------------------------
11% --------41
%----------10%--------7%---------30%
18%
1947-1943 (55-59------------------------
11 %
[ ]g.
Local teachers ---------------------------------------------41
% --------36%-----------
16%
6%--------5%---------12%
6
[ ]h.
The local captain of the LA Sheriff's
Department-------------------------------------------------27%
--------42%-----------
9%--------6%---------15%
[ ]i.
The Windmill newspaper-------------------------------17%
--------46%----------10%--------8%---------19%
[ ]j.
Your local school community club -------------------30%
--------37%-----------
7%--------5%---------21
%
I ]k.
Your local principal---------------------------------------35%
--------33%-----------
6%--------5%---------21
%
[ ]I.
The San Gabriel Valley Tribune-----------------------
14% --------45%-----------
9%--------8%---------24%
[ ]m.
Your local P.T.A------------------------------------------32%
--------36%-----------
7%--------5%---------21
%
HERE ARE MY LAST QUESTIONS, AND THEY ARE FOR STATISTICAL PURPOSES ONLY.
15. Do you... (READ LIST)
16. In what year were you born?
Own a single family home
or condominium ---------------------------- 89%
Rent a home or apartment---------------- 7%
Rent or own a mobile home -------------- 1 %
(DON'T READ) Refused-------------------- 3%
1984-1978 (18-24) -------------------------
5%
1977-1973 (25-29)------------------------- 3%
1972-1968 (30-34)-------------------------
4%
1967-1963 (35-39)------------------------- 3%
1962-1958 (40-44)-----------------------
12%
1957-1953 (45-49)-----------------------
12%
1952-1948 (50-54)-----------------------
18%
1947-1943 (55-59------------------------
11 %
1942-1938 (60-64)-----------------------
10%
1937 or earlier (65 & over)-------------
16%
Refused-----------------------------------------
6
FAIRBANK, MASLIN, MAULLIN & ASSOCIATES 220-1358F PAGE 10
17. Are there children under the age of 18 living at home with you?
Yes--------------------------------------------- 42%
No---------------------------------------------- 56%
(REFUSED/NA)-------------------------------- 2%
18. 1 don't need to know the exact amount but I'm going to read you some categories for household
income. Would you please stop me when I have read the category indicating the total combined
income for all the people in your household before taxes in 2001 ?
$30,000 and under-------------------------
5%
$30,001 - $50,000-----------------------
17%
$50,001 - $75,000-----------------------
16°%
$75,001 - $100,000---------------------
18%
More than $100,000 ---------------------
21%
(DON'T READ) DK/NA-------------------
23%
19. With which racial or ethnic group do you identify yourself? (READ RESPONSES)
Anglo/White--------------------------------- 53%
African-American or Black ---------------- 3%
Hispanic or Latino ------------------------- 12%
Chinese --------------------------------------- 12%
Korean ------------------------------------------ 1 %
Indian/South Asian -------------------------- 4%
Other Asian------------------------------------ 6%
Something else ------------------------------- 3%
(DON'T READ) Refused/NA --------------- 6%
20. When speaking to friends and family, how often do you speak a language other than English? Is
it..? (READ RESPONSES)
All of the time ------------- (ASK Q21)-3%
Most of the time------- (ASK Q21)-1 1 %
About 50-50 with
English ---------------------(ASK Q21)--1 1 %
Just a little ---------- (SKIP TO END) -13%
Never or hardly at all
(SKIP TO END) -------------------------59%
(DON'T READ) Refused
(SKIP TO END) ---------------------------3%
(ASK Q21 ONLY IF CODES 1, 2, OR 3 IN Q20)
21. Which language do you speak with family and friends?
Spanish--------------------------------------- 22%
Korean ------------------------------------------ 3%
Mandarin ------------------------------------- 31%
Cantonese-------------------------------------- 7%
Other (SPECIFY)
28%
(DON'T READ) Refused/NA -------------
10%
FAIRBANK, MASLIN, MAULLIN & ASSOCIATES 220-1358F PAGE 11
THANK AND TERMINATE
Gender: By observation Male ------------------------------------------- 51%
Female---------------------------------------- 49%
Language of Interview: By observation English ---------------------------------------- 98%
Mandarin --------------------------------------- 2%
Korean ------------------------------------------ 0%
Party: From file Democrat------------------------------------- 35%
Republican----------------------------------- 46%
Decline-to-state/Independent-----------17%
Other party ------------------------------------ 2%
Name Page #
Address Voter ID #
City Precinct
Zip Interviewer
FLAGS
G9 5 ----------------------------------- 49%
G9 7 -----------------------------------
60%
G99-----------------------------------
39%
G01-----------------------------------72%
G96-----------------------------------
72%
P98-----------------------------------
59%
G98-----------------------------------
73%
P00-----------------------------------
75%
GOO-----------------------------------
89%
P02-----------------------------------
63%
Blank-----------------------------------0%
VOTE BY MAIL
1 --------------------------------------- 18%
2 ----------------------------------------- 9%
3 f ------------------------------------ 23%
BLANK------------------------------- 50%
ZIP CODE
91765 ------------------------------- 92%
91789 --------------------------------- 8%
Agenda No. 6.1.1
MINUTES OF THE CITY COUNCIL
SPECIAL MEETING OF THE CITY OF DIAMOND BAR
SEPTEMBER 25, 2002
CALL TO ORDER: Mayor Chang called the Special Meeting to order
at 4:00 p.m, in Conference Room A of Diamond Bar City Hall, 21825 E. Copley
Drive, Diamond Bar, CA.
ROLL CALL: Council Members Herrera, Huff, Zirbes, Mayor Pro
Tem O'Connor, Mayor Chang
Also present were: Linda Lowry, City Manager; David Doyle, Deputy
City Manager and Lynda Burgess, City Clerk.
2. COUNCIL CONSIDERATION:
2.1 DISCUSSION OF OPTIONS FOR CONSTRUCTION OF THE
COMMUNITY/SENIOR CENTER -- Report by DCM/Doyle.
DCM/Doyle reported that the bids for construction of the Community Center
came in at approximately $1,000,000 over the estimate.
C/Zirbes believed that it might be more expensive to include features and
items after the fact.
DCM/Doyle said that, in some cases, it would be more expensive. However,
certain infrastructure items could be initially built in so that the physical items
could be added at a later date at approximately the same cost. For example,
the infrastructure would be included at initial construction to accommodate
acoustical partitions and the partitions could be added in at a later time. The
water feature could be less costly if included in the initial construction phase.
Site utilities for the water feature would be stubbed out during initial
construction and the actual feature could be added at a later date.
C/Zirbes wanted to know if the Council could obtain a better bid by reducing
the scope of the project by excluding certain items and going out to bid once
again.
DCM/Doyle responded that, in his opinion, Council would get a better price
by opening it up to bid with more contractors. At the same time, the
contractor understands that the project has to be cut by about $1,000,000 or
the project will go out to bid.
In response to C/Zirbes, DCM/Doyle felt it was a viable option to negotiate
with the contractor at this point in time. If staff gets to the point where it feels
the contractor is not within reason of the reduced numbers, staff would
recommend going out to bid and moving the grand opening date back.
However, he believed the contractor wanted the project and was motivated
to work with Council. Further, he stated that staff believes the building itself
comes in at about the $225 per sq, ft. as originally estimated. He pointed out
that the items being considered for reduction are items that do not
•
SEPTEMBER 25, 2002 PAGE 2 CITY COUNCIL
necessarily detract from the overall quality of the building.
With regard to the function of the Building Management System, DCM/Doyle
explained that it is designed to manage the building and incorporate energy
savings possibilities.
The architect and DCMIDoyle indicated to C/Zirbes that the approximate cost
to open the doors of the Community/Senior Center each day, including
staffing, was $22 per sq. ft.. The cost per sq. ft. would be approximately $11
exclusive of staff.
CM/Lowry saw advantages to incorporating the Building Management System
up front even though she did not advocate depleting General Fund monies.
The advantage would be realized in better management of the building with
less personnel time and a realization of savings over time.
MPT/O'Connor was disappointed with a proposal to delete such items as the
water feature and other landscaping items that contribute to the overall
excellence of the site. She felt the savings could be realized in reducing the
building features.
The following scope reduction alternate items were rejected by the Council:
1)
010.
Stone veneer to stucco, North & West Terrace Wall
2)
012.
Cooper screen to painted metal
3)
036,
Delete Water Feature and change stone to DG
4)
042.
Wood Exterior Fascia and Crown of Redwood to Cedar
5)
058.
Delete Building Management System
DCM/Doyle explained that staff would move forward with the architect, keep
the Council informed as to the progress and make every effort to provide
Council with a revised reduction plan for the October 15, 2002 Council
Meeting.
3. ADJOURNMENT: There being no further business to conduct, M/Chang
adjourned the Special Meeting at 6:00 p.m.
ATTEST:
WEN CHANG, Mayor
LYNDA BURGESS, City Cleric
Agenda No. 6.1.2
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
OCTOBER 1, 2002
CLOSED SESSION: None
CALL TO ORDER: Mayor Chang called the meeting to order at 6:35
p.m. in the Auditorium of the South Coast Air Quality Management District, 21865
E. Copley Drive, Diamond Bar, CA.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by three Boy
Scouts.
INVOCATION: The Invocation was given by Paul Keh, Church of
Jesus Christ of Latter Day Saints
ROLL CALL: Council Members Herrera, Huff, Zirbes, Mayor Pro
Tem O'Connor, Mayor Chang
Also present were: Linda Lowry, City Manager; Mike Jenkins, City
Attorney; James DeStefano, Deputy City Manager; David Liu, Public Works Director;
Bob Rose, Community Services Director; Linda Magnuson, Finance Director and
Lynda Burgess, City Clerk.
APPROVAL OF AGENDA: CM/Lowry announced that Agenda Item No. 1.5,
Business of the Month, would be continued to the next regular Council Meeting on
October 15, 2002, and that Item No. 6.3, Traffic and Transportation Commission
Minutes should be removed from the agenda.
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Introduced Walnut Valley Unified School District Superintendent Dr. Kent
Bechler.
1.2 Proclaimed October 2002 "Read Together Diamond Bar Month."
1.3 Proclaimed October 2002 as "National Breast Cancer Awareness Month."
1.4 Proclaimed October 2002 as "Disability Awareness Month."
1,5 Introduced Leticia Basillas, Community Services Representative, East
Region, Los Angeles County Fire Department.
2, CITY MANAGER REPORTS AND RECOMMENDATIONS: CM/Lowry
reported that last March, Council adopted a resolution establishing parking
restrictions to improve the effectiveness of the City's street sweeping program. On
September 16, the City began enforcing the restrictions by ticketing vehicles parking
in the way of the street sweeper. Considerable effort over the summer went into
preparing the public for the commencement of the enforcement program. The first
cycle of enforcement included a significant number of citations — over 800. In some
cases, citations were issued near school campuses in error due to the timing of the
OCTOBER 1, 2002 PAGE 2 CITY COUNCIL
of the sweeper or due to insufficient notification of the parents regarding the risk of
parking near campuses during the posted hours of street sweeping. The second
cycle of citations commencing this week has shown an expected and appreciable
reduction in citations issued -- about 42% less over the past two days compared to
the first two days of the first cycle. It is anticipated that the number of citations
issued shall continue to decline, requiring less of an enforcement effort to insure
equitable application of the new parking/street sweeping rules throughout the City.
Staff is currently considering variations to the current sweeping routes and possible
alterations to the parking restriction pattern currently set out by the posted signs. If
it appears that a better and more cost-effective sweeper route would meet the needs
of the community, staff will immediately present such evidence to Council for
consideration.
3. PUBLIC COMMENTS: Martha Bruske found an article in The Daily Bulletin that
indicated that two attempted rapes recently occurred in D.B. While Diamond Bar is
a reasonably safe City, the public should be alerted to such types of crime activity.
She felt an alert should have been broadcast on Channel 17.
Jack Newe, responding to MPT/O'Connor's request for information during a recent
Council meeting, reported that last year, the D.B. Library had over 31,146 visitors,
was open over 2500 hours and 269,611 items were checked out. The number of
registered borrowers in 2000-2001 was 43,968 and has increased to 46,633.
130,090 inquiries or 10,840 questions per month were presented to staff. The
Library is a well -used facility and the numbers speak to a new, larger facility for
Diamond Bar.
John Rowe complained about the landscaping and landscape -maintenance at the
D.B. Post Office. The sidewalk adjacent to D.B. Blvd. looks like it has not been
cleaned in several months or years; the strip of landscaping between the sidewalk
and Post Office is covered with half-dead ground cover along with large weeds as
well as leaves from the trees in the area. A resident maintaining their property in
this manner would be issued a citation. Montefino homeowners spend several
thousands of dollars a year maintaining the landscape that is superb in comparison.
He asked the City to use its influence to pressure Post Office management to return
its property to a condition in keeping with the City's ordinances.
Leeshai Lemish, Pomona College student, announced that October is "California
Falun Dafa" month in California. Falun Dafa is an ancient Chinese mind and body
meditation practice.
4. RESPONSE TO PUBLIC COMMENT: CM/Lowry responded to Mr. Rowe
that a City Enforcement Officer would be directed to visit the Post Office and
determine what enforcement activities the City might commence.
5. SCHEDULE OF FUTURE EVENTS:
5.1 "READ TOGETHER DIAMOND BAR MONTH" - October 2002.
OCTOBER 1. 2002 PAGE 3 CITY COUNCIL
5.2 PUBLIC SAFETY COMMITTEE MEETING - October 7, 2002 - 7:00 p.m.,
Walnut Sheriff Station, 21695 E. Valley Blvd., Walnut.
5.3 PLANNING COMMISSION MEETING — October 8, 2002 — 7:00 p.m.,
SCAQMD/Government Center Auditorium, 21865 E. Copley Dr.
5.4 TRAFFIC AND TRANSPORTATION COMMISSION MEETING -- October 10,
2002 — 7:00 p.m., SCAQMD/Government Center Hearing Board Room,
21865 E. Copley Dr.
5.5 CITY COUNCIL MEETING — October 15, 2002 — 6:30 p.m.,
SCAQMD/Government Center Auditorium, 21865 E. Copley Dr.
6. CONSENT CALENDAR: Moved by 0/'Connor, seconded by C/Huff to approve the
Consent Calendar. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Herrera, Huff, Zirbes, MPT/O'Connor,
M/Chang
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
6.1 APPROVED CITY COUNCIL MINUTES — Regular Meeting of September 17,
2002 — As submitted.
6.2 RECEIVED & FILED PLANNING COMMISSION MINUTES - Regular Meeting
of August 27, 2002.
6.4 APPROVED WARRANT REGISTER - dated September 26, 2002 in the
amount of $824,988.41.
6.5 REJECTED CLAIMS FOR DAMAGES:
6.5.1 Filed by Mila Kleinbergs on June 24, 2002.
6.5.2 Filed by Lisa Hartsock on September 11, 2002.
7, PUBLIC HEARINGS:
7.1 PUBLIC HEARING - ADOPT RESOLUTION NO. 2002-72 AMENDING THE
CITY'S CONFLICT OF INTEREST CODE FOR DESIGNATED
PERSONNEL.
M/Chang opened the Public Hearing.
There being no testimony offered, M/Chang closed the Public Hearing.
Moved by C/Zirbes, seconded by C/Herrera to adopt Resolution No. 2002-72.
OCTOBER 1, 2002 PAGE 4 CITY COUNCIL
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Herrera, Huff, Zirbes, MPT/O'Connor,
M/Chang
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
7.2 PUBLIC HEARING — RESOLUTION NO. 2002-73: APPROVING
TENTATIVE PARCEL MAP (TPM) 22987 — TO SUBDIVIDE AN EXISTING
5.02 ACRE COMMERCIAL PARCEL LOCATED AT 259 GENTLE SPRINGS
LANE INTO THREE COMMERCIAL LOTS.
M/Chang opened the Public Hearing.
Martha Bruske expressed concern about the area being landlocked, the fact
that the street is a dead-end, the higher crime rate in the area as well as
internal conflicts between residents and business, and businesses and
business.
P.A. Patel, complex owner, spoke about improvements since his purchase
of the property. In addition to current improvements, he is considering the
addition of a banquet facility for conference, conventions, wedding, etc. He
was aware of security problems with the previous tenant. However, he has
not called the Sheriff once since he took ownership in part because he hired
a security guard to police the area.
There being no further testimony offered, M/Chang closed the Public
Hearing.
C/Zirbes moved to deny Resolution No. 2002-73. Motion died for lack of a
second.
Moved by M/Chang, seconded by C/Herrera to adopt Resolution 2002-73.
MPT/O'Connor commended staff on their due diligence.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Herrera, Huff, MPT/O'Connor,
M/Chang
NOES: COUNCIL MEMBERS - Zirbes
ABSENT: COUNCIL MEMBERS - None
8. COUNCIL CONSIDERATION:
8.1 CONSIDERATION OF RECOMMENDATION TO OPPOSE PROPOSITION
52, ELECTION DAY VOTER REGISTRATION, ON THE NOVEMBER 2002
OCTOBER 1, 2002 PAGE 5 CITY COUNCIL
BALLOT.
Martha Bruske agreed with C/Huff's and C/Herrera's comments in opposition
to the measure. She spoke about the difficulty of getting people to volunteer
for polling duty and the pitfalls involved in monitoring the voting process.
Moved by M/Chang, seconded by C/Herrera, to oppose Proposition 52.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Herrera, Huff, Zirbes, MPT/O'Connor,
M/Chang
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
8.2 (a) REJECT THE LOW BID SUBMITTED AND AWARD A
CONSTRUCTION CONTRACT FOR TRAFFIC SIGNAL INSTALLATION AT
VARIOUS INTERSECTIONS TO THE SECOND LOW BIDDER, NEW WEST
SIGNAL, IN THE AMOUNT OF $412,086, AUTHORIZE CONTINGENCY
AMOUNT OF $82,000 FOR PROJECT CHANGE ORDERS FOR A TOTAL
AUTHORIZATION AMOUNT OF $494,086, AND APPROVE BUDGET
APPROPRIATION OF $70,000 FROM PROP C FUNDS.
Following presentations by DPW/Liu and CA/Jenkins, M/Chang invited the
lowest bidder to step forward to discuss the issues.
Neither the bidder nor any representative of the bidder were present in the
room or came forward in response to the Mayor's invitation.
DPW/Liu presented a report on the results of staff's investigation of the
lowest bidder. Staff contacted representatives of ten cities and the results of
those contacts are included in the report, The pattern of performance by this
contractor indicates continuous failure to order materials from suppliers in a
timely manner, failure to follow directions from the project management team,
lack of responsiveness, frequent failure to pay subcontractors and suppliers
resulting in several notices from each of the ten cities, failure to complete
projects according to schedule, lack of quality workmanship, failure to
coordinate the work of subcontractors, frequent claims for extra work and
disagreement over the specifications as well as failure to maintain cordial and
productive working relationships. It is staff's view that this contractor, IEC,
their problems and their deficiencies do not appear to be occasional or
infrequent, but rather routine and pervasive. Each and every City contacted
reported that they experienced some type of problem with IEC. He
recommended that Council find that Inspection Engineering Corporation is
not responsible and reject its bid, He further recommended that Council
award a construction contract to the second low bidder, New West Signal, in
the amount of $412,086 and authorize a contingency amount of $82,000 for
project change orders to be approved by the City Manager for a total
authorization in the amount of $494,086.
OCTOBER 1, 2002 PAGE 6 CITY COUNCIL
As expressed by CA/Jenkins, a full and fair opportunity had been given for
the bidder to be present at tonight's meeting. Notice was provided to the
bidder's attorney last Thursday and prior that should the City Manager rule
adversely, the City Council would consider the matter this evening and that
this would be his opportunity to present evidence in his own behalf.
Moved by C/Zirbes, seconded by C/Herrera to reject the low bid submitted
and award bid to the second low bidder, New West Signal, with the
recommended contingency and authorize the budget appropriation. Motion
carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Herrera, Huff, Zirbes, MPT/O'Connor,
M/Chang
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
(b) AWARD CONTRACT TO WARREN C. SIECKE FOR
CONSTRUCTION ADMINISTRATION AND INSPECTION SERVICES FOR
TRAFFIC SIGNAL IMPROVEMENT PROJECT AT VARIOUS LOCATIONS
IN AN AMOUNT NOT TO EXCEED $37,000 AND AUTHORIZE
CONTINGENCY AMOUNT OF $3,500 FOR PROJECT CHANGE ORDERS
APPROVED BY THE CITY MANAGER FOR A TOTAL AUTHORIZATION
AMOUNT OF $40,500.
Moved by C/Huff, seconded by MPT/O'Connor to award contract to Warren
C. Siecke. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Herrera, Huff, Zirbes, MPT/O'Connor,
M/Chang
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
9. COUNCIL SUB -COMMITTEE REPORTS/ COUNCIL MEMBER COMMENTS:
C/Zirbes said that he had noticed the D.B. Honda reader board sign flashing the
City's messages. Last week, he attended the L.A. County Fair to help recognize
D.B. resident and community hero, Ken Hewitt. Also last week, he and
DCM/DeStefano attended his first shopping center convention. He spoke about his
recent attendance at a D.B. High School committee meeting whose purpose is to
raise funds to build a swimming pool and gymnasium with underground parking and
rooftop tennis. He presented each Council Member with a Brahma blanket. The
blankets are available for sale as a fundraising mechanism.
C/Herrera visited the Workman House and Temple Home in the City of Industry.
These wonderful historical sites are being preserved in the middle of the City of
Industry and contain California history dating back to the middle 1800's. These
landowners owned many thousands of acres that have since become the cities of
Walnut, D.B. and Industry and territory bordering Rowland Heights. Buried on-site
is the last Governor of California territory under Mexico's rule, Pio Pico. She highly
OCTOBER 1, 2002 PAGE 7 CITY COUNCIL
Recommended that parents take their children visit the site located at 15415 East
Don Julian Rd. She commended the City of Industry for preserving these
monuments to history.
C/Huff attended a recent Council of Governments (COG) meeting. The officers
recently met to discuss several items, one of which was to make the financial
statements more reader -friendly. As treasurer, he and CM/Lowry will work together
toward that end. Many significant projects begin at the SCAG and COG level and
trickle down to other organizations. He also spoke about his attendance at the
recent American Public Transportation Association Conference.
MPT/O'Connor announced that the Community Foundation is currently offering two
tile sizes, 4x8" for $100 and 8x8" for $200. In response to several requests from
businesses and corporations, the Foundation is offering three different sizes of tile
arrays, 2x2 (four 8"x8" tiles) for $1,500, 3x3 (nine 8"x8" tiles) for $2,500 and 4x4 (16
8"x8" tiles) for $5,000. She asked staff to provide the information on the City's Web
site. The arrays would allow businesses and organizations to include their logos
and are only available during the first offering slated to end about May 1, 2003.
Several Council Members attended the recent Chamber of Commerce's Eggs and
Issues Breakfast during which speaker Supervisor Knabe updated the group on
county and statewide activities. On September 20, the U.S. Postal Service issued
two new stamps encouraging people to neuter their animals. She visited Nogales
High School to thank the choir members for participating in the City's 9111
commemorative services. She attended the Chamber's networking breakfast during
which a presentation on disaster information was provided by the City's emergency
coordinator. The Industry East subcommittee recently met with homeowners to
answer questions about the Majestic Realty/Industry East's "Grand Crossing"
project. Earlier, a speaker addressed the issue of attempted rapes in D.B. She
believed that the information was publicized in The Windmill along with most crimes
reported on a monthly basis. She received a telephone call from a reporter today
advising her that Foothill Transit's route had adversely affected Lorbeer students.
She asked staff to contact Foothill Transit and seek their cooperation in correcting
the problem. She announced that the YMCA would host a golf tournament at
Industry Hills on October 17 and asked for residents to join in the festivities.
M/Chang attended the scholar dinner night at Cal Poly. He commended the 17
endowment receipt students. Council recently held a study session regarding the
over bid for the Community/Senior Center construction and what measures could
be taken to reduce some of the $1,000,000 increase. The Neighborhood
Improvement subcommittee is working on a flyer to explain the City's ordinances.
He and C/Zirbes visited Chaparral Middle School to thank the band students who
participated in the 9/11 memorial services. He attended the ribbon cutting
ceremonies at the salon near Grand Ave. and D.B. Blvd. next to the Diamond
Palace Restaurant. He attended the Boeing Company's celebration to honor Asian
Association employees. Earlier in the evening, he spent about half an hour with the
Boy Scout representatives from Troop #777 to talk about city management.
OCTOBER 1, 2002 PAGE 8 CITY COUNCIL
10. ADJOURNMENT: There being no further business to conduct, M/Chang
adjourned the meeting at 9:05 p.m.
LYNDA BURGESS, City Clerk
WEN CHANG, Mayor
Agenda No. 6.2
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
HEARING BOARD ROOM OF S.C.A.Q.M.D.ITHE GOVERNMENT CENTER
21865 E. Copley Drive
AUGUST 22, 2002
CALL TO ORDER:
Vice Chairman Hull called the meeting to order at 7:00 p.m. in the Hearing Board Room
of the SCAQMD/Government Center Building, 21865 E. Copley Drive.
PLEDGE OF ALLEGIANCE:
Commissioner Grundy led the Pledge of Allegiance.
ROLL CALL:
Present: Vice Chairman Hull and Commissioners Grundy and Lui.
Chairman Torres and Commissioner Lyons were excused.
Staff: Bob Rose, Director of Community Services; Don Hensley,
Parks Maintenance Superintendent; Kim Crews, Recreation
Supervisor; Christy Murphey, Recreation Coordinator; and
Debbie Gonzales, Administrative Assistant.
MATTERS FROM THE AUDIENCE: None Offered.
CALENDAR OF EVENTS:
As presented in the agenda.
The September 26, 2002 Parks and Recreation Commission meeting will be held
in the SCAQMD/Government Center Auditorium instead of the Hearing Board
Room.
1. CONSENT CALENDAR
1.1 Approval of Regular Meeting Minutes of July 25, 2002.
C/Grundy moved, C/Lui seconded, to approve the minutes of the July 25,
2002 meeting as presented. Without objection, the motion was so ordered,
with ChairlTorres and C/Lyons being absent.
1.2 Introduced Recreation Coordinator - Christy Murphey,
2. INFORMATIONAL ITEMS
AUGUST 22, 2002 PAGE 2 P&R COMMISSION
2.1 Recreation Program Report — by RS/Crews.
Of particular interest were the Concerts in the Park survey conducted at the
final concert. Approximately 1000 individuals attended the final concert
during which 285 evaluation cards were randomly distributed and collected.
People indicated they liked the variety of music, loved the park, liked the
shuttle service, appreciated the friendly and respectful staff members, felt
safe in the environment and liked the fact that the concerts are sponsored
by the City and free to the public. When asked what attendees liked least
they responded most frequently that a lack of parking, not enough concerts
in the series, smoking, and dogs. Individuals suggested the following for
improving the series: Provide more concerts, increase the length of the
concert from 1 Y2 hours to 2 hours, add more speakers to the sound system,
add music that appeals to younger people (teens and children), and
increase the height of the stage for better viewing.
173 individuals (60 percent) rated the series "excellent."
107 individuals (37.5 percent) rated the series "good."
4 individuals rated the series "neutral."
1 individual rated the series "poor."
2.2 C.I.P. Program Report — CSD/Rose presented staff's reports on the following
items:
a. Community/Senior Center
CSD/Rose reported that 25 contractors attended the mandatory bid
meeting. Bid opening is scheduled for Thursday, September 5.
Results will be provided at the September 26 Commission meeting.
2.3 Pantera Park Conditional Use Permit (CUP)
CSD/Rose reported that the Planning Commission approved the Parks and
Recreation Commission's recommendation to extend the ball field light
schedule to 9:00 p.m. nightly.
2.4 Parks Report provided by Don Hensley, Parks and Maintenance
Superintendent.
PMS/Hensley presented an update on items that were repaired following
recent park visits.
C/Grundy asked if repair of drinking fountains is normal maintenance or are
the facilities breaking down.
PMS/Hensley said that in most cases, repair of drinking fountains means
they are clogged and clogging is almost a daily occurrence.
CSD/Rose indicated to C/Grundy that the City has $12,000 allocated in the
current fiscal year budget for bleachers. The bid received to repair all of the
AUGUST 22, 2002 PAGE 3 P&R COMMISSION
bleachers was for $48,000. Therefore, the City will be able to repair the
bleachers at one park at a time. CSD/Rose further explained that the bid
to replace the bleachers was only about $1,000 more than the $48,000
quoted for retrofit. Therefore, the City is looking to replace the bleachers
and the first park under consideration is Peterson Park.
C/Grundy was also concerned about the broken concrete at Peterson Park.
CSD/Rose explained that the broken concrete was a result of installation of
the cell site. AT&T will repair the concrete after the site work is completed.
The City is holding a $5,000 deposit from AT&T.
C/Grundy pointed out that there was jagged concrete on the edge of the
skate park ramp.
VC/Hull reiterated his concern that every time he walks parks there are no
doggie bags in the dispensers.
3. OLD BUSINESS: None
4. NEW BUSINESS:
4.1 Preliminary Evaluation of 4th of July Blast.
RS/Crews presented staff's report. Staff is working on a formal evaluation
of this event and a draft evaluation has been provided to the Commissioners
in order to give them an opportunity to comment on the format, the results
to date and provide additional input. 84 percent of the 1,066 residents who
live adjacent to Sycamore Canyon Park support having the fireworks show
at the park again next year. Since the second show, the survey indicated
that fewer people were concerned about fire safety. On a scale of 1 to 5,
7 people out of 169 rated the show as "poor," 6 rated it "fair," 24 rated it
neutral, 52 rated it "good" and 76 as an "excellent" event. Overall, the
response was very favorable. Every person she spoke with supported the
event being held in the same location next year. Staff is aware of certain
needs for future events such as, more portable restroom facilities, open
Golden Springs Drive earlier, etc. She reported that the cost of the event
was within budget.
C/Grundy felt the survey was very useful in memorializing events and
concerns and being able to use the material for future planning.
C/Lui said it was his first event and felt that for its magnitude, it was well
planned and executed. Staff did a marvelous job in producing this show.
VC/Hull pointed out that dollar for dollar, the 4th of July celebration is the best
event sponsored by the City. It is a great event that he would like to see
continued.
AUGUST 22, 2002 PAGE 4 P&R COMMISSION
5. ANNOUNCEMENTS: C/Lui said he belongs to a senior citizen's group that uses
Heritage Park on a weekly basis. The City provided a nice sound system for the
group. There is no good way to protect the equipment and some of it has been
damaged. Many groups use the system and not all of them seem to have respect
for the equipment because it routinely suffers damage. He suggested that one or
two representatives should be familiar with and responsible for handling the
equipment.
CSD/Rose said that there is always a staff person on hand at Heritage Park. Staff
will research this matter and report back at the September meeting.
C/Lui said that three times he went to Heritage Park in the morning and found the
sound system had not been turned off.
C/Grundy enjoyed watching staff participate in the one pitch tournament even
though the one game he watched was lost. Two weeks ago he passed by
Peterson Park and saw kids on bicycles inside the skate park.
VC/Hull reported to C/Lui that it is possible to incorporate Chinese characters on
the tiles offered by the Diamond Bar Community Foundation. He explained that in
order to incorporate characters or logos, an individual or company must purchase
an array and provide the artwork under certain digital formats. The smallest array
is a 2 x 2 (4 tiles) for a total cost of $1,500. Artwork is an additional $100 per brick.
Arrays of 2x2, 3x3 and 4x4 (16 bricks for $5,000) will be offered.
ADJOURNMENT: Upon motion by C/Grundy seconded by C/Lui, and there being no
other business to come before the Commission, Vice Chairman Hull adjourned the
meeting at 8:25 p.m.
Respectfully Submitted,
/s/ Bob Rose
Bob Rose, Secretary
Attest:
--/S/ Jeff Hull
Vice Chairman Jeff Hull
Agenda No. 6.3
MINUTES OF THE CITY OF DIAMOND BAR
REGULAR MEETING OF THE PLANNING COMMISSION
SEPTEMBER 10, 2002
CALL TO ORDER:
Chairman Ruzicka called the meeting to order at 7:03 p.m. in the South Coast Air Quality
Management/Government Center Auditorium, 21865 East Copley Drive, Diamond Bar, California
91765.
PLEDGE OF ALLEGIANCE:
Vice Chairman Tye led the pledge of allegiance.
1. ROLL CALL:
Present: Chairman Joe Ruzicka, Vice Chairman Steve Tye, and
Commissioners Steve Nelson, Dan Nolan and Jack Tanaka.
Also Present: James DeStefano, Deputy City Manager, Ann Lungu, Associate
Planner, Linda Smith, Development Services Assistant, and Stella
Marquez, Administrative Assistant.
2. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None Offered.
3. APPROVAL OF AGENDA: As presented.
4. CONSENT CALENDAR:
4.1 Minutes of Regular Meetings of August 27, 2002.
C/Tanaka moved, C/Nelson seconded, to approve the minutes of August 27, 2002, as
modified indicating that Chair/Ruzicka opened the matter (Agenda Item 6.1) for
public testimony. Without objection, the motion was so ordered.
5. OLD BUSINESS: None.
6. NEW BUSINESS:
6.1 Comprehensive Sign Program No. 2002-02 — request for approval of an
amendment to the existing Planned Sign Program No. 92-04. The proposed
Comprehensive Sign Program will modify signs for a two-story multi -tenant office
building within the Diamond Bar Village Shopping and Professional Center.
SEPTEMBER 10, 2002
PROJECT ADDRESS
PROPERTY OWNER
000KOFARINd
PAGE 2 PLANNING COMMISSION
23341 Golden Springs Drive
Diamond Bar, CA 91765
DBV Star, LLC
P.O. Box 5156
Diamond Bar, CA 91765
Steve Thorne
129 W. Wilson, #200
Costa Mesa, CA 91627
AssocP/Lungu presented staff's report. Staff recommends Planning Commission
approval of Comprehensive Sign Program No. 2002-02, Findings of Fact, and
conditions of approval as listed within the resolution.
VC/Tye asked if the sign would be more visible if it was moved toward the center to
which AssocP/Lungu responded that it likely would. In fact, since the tree is on the
property the owner may wish to trim it to make the sign more visible.
There was no one present who wished to speak on this matter.
VC/Tye moved, C/Tanaka seconded, to approve Comprehensive Sign Program
No. 2002-02, Findings of Fact, and conditions of approval as listed within the
resolution including the specific recommendations relative to refurbishing the
existing signs located on the property. Motion carried by the following Roll Call
vote:
AYES: COMMISSIONERS:
NOES: COMMISSIONERS:
ABSENT: COMMISSIONERS:
7. PUBLIC HEARING (S):
V/C Tye, Tanaka, Nelson, Nolan,
Chair/Ruzicka
None
None
7.1 Development Review No. 2002-21 (pursuant to Code Sections 22.48.020.A. is a
request to construct a two-story single family residence with two garages each
containing two bays, porte cochere/porch, patio and balcony for a total of
approximately 10,500 square feet. Additionally, the request includes a swimming
pool/spa and retaining walls with a maximum exposed height of six feet within the
rear, side and front yards.
SEPTEMBER 10, 2002 PAGE 3 PLANNING COMMISSION
PROJECT ADDRESS: 2878 Water Course Dr. (Lot 12 of Tract No. 47850)
Diamond Bar, CA 91765
PROPERTY OWNER: Mickey Cheng
2085 Peck Road
South El Monte, CA 91733
APPLICANT: Sanyao International, Inc.
255 Santa Clara Street, #200
Arcadia, CA 91006
AssocP/Lungu presented staff's report. Staff recommends Planning Commission
approval of Development Review No. 2002-21, the Findings of Fact, and conditions
of approval as listed within the resolution.
In response to C/Tanaka, AssocP/Lungu explained that this development has its own
association. The project is located within The Country Estates but is not part of and
does not pay association fees to The Country Estates Homeowners Association.
Robert Tong, Sanyao International, Inc., project designer, said he and Mr. Cheng read
staff's report and concur with the conditions of approval. Before the plans were
submitted to staff, they obtained homeowners association and architectural
committee approval from Crystal Ridge.
Mickey Cheng clarified his proper mailing address as 2085 Peck Road.
Chair/Ruzicka opened the public hearing.
There was no one present who wished to speak on this item.
Chair/Ruzicka closed the public hearing.
C/Nelson moved, C/Nolan seconded, to approve Development Review No. 2002-21,
Findings of Fact, and conditions of approval as listed within the resolution, with the
following amendment: Due to the proximity of the development to the Tonner
Canyon open space, the final landscape and irrigation plan including the plant palate
shall come back to the Planning Commission for approval. Motion carried by the
following Roll Call vote.
SEPTEMBER 10, 2002 PAGE 4 PLANNING COMMISSION
AYES: COMMISSIONERS: Nelson, Nolan, Tanaka, VC/Tye,
Chair/Ruzicka
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: None
8. PLANNING COMMISSION COMMENTS: C/Nolan pointed out that on
Pagel of Ordinance 07 (the zone change), second recital, June 11, 2001 should read June 11,
2002.
9. INFORMATIONAL ITEMS:
DCM/DeStefano stated that since the last meeting, the Community Development Department
hired a Planning Intern. Staff received a survey from the Los Angeles County Community
Development Commission which asks for information as to how the County should spend its
annual $50 million allocation of federal funds. The initial heading requesting help is
somewhat misleading because it is not new money. Diamond Bar's portion is only about
$400,000 based upon the age of the City and the amount of its low and moderate -income
housing. He asked the Planning Commissioners to contribute their thoughts at the
September 24 meeting.
10. SCHEDULE OF FUTURE EVENTS:
Chair/Ruzicka highlighted American Spirit Day on September 11, 2002, at 7:00 a.m. in the
SCAQMD/Government Center Building cafeteria.
ADJOURNMENT:
There being no further business to come before the Planning Commission, Chairman Ruzicka
adjourned the meeting at 7:33 p.m.
Respectfully Submitted,
Is/ Jiro DeStefan
James DeStefano
Deputy City Manager
Attest:
/s/he Ruzicka
Chairman Joe Ruzicka
CITY OF DIAMOND BAR Agenda No. 6.4
MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION
AUGUST 8, 2002
CALL TO ORDER:
Chairman Virginkar called the meeting to order at 7:10 p.m. in the South Coast Air Quality
Management/Government Center Hearing Board Room, 21865 E. Copley Drive, Diamond
Bar, California 91765.
PLEDGE OF ALLEGIANCE:
Chairman Virginkar led the Pledge of Allegiance.
ROLL CALL:
Present: Chairman Virginkar, and Commissioners Vinod Kashyap, Liana
Pincher and Tony Torng.
Vice Chairman Morris was excused.
Also Present: David Liu, Director of Public Works, John Ilasin, Assistant Engineer;
Sharon Gomez, Management Analyst, Debbie Gonzales,
Administrative Assistant and Deputy Tom Lanning, Walnut/Diamond
Bar Sheriff's Department.
APPROVAL OF MINUTES:
A. Minutes of June 13, 2002.
C/Torng moved, C/Kashyap seconded, to approve the minutes of the June
13, 2002 meeting as presented. Without objection, the motion was so
ordered with Chair/Virginkar abstaining.
B. Minutes of July 11, 2002.
C/Kashyap moved, C/Torng seconded, to approve he minutes of the July
11, 2002 meeting as presented. Without objection, the motion was so
ordered with Commissioner Pincher abstaining.
III. COMMISSION COMMENTS C/Pincher said she had no problem
traversing the newly installed speed humps. It was as if they were not there. In
her opinion, the temporary speed humps were more effective.
IV. PUBLIC COMMENTS None Offered.
V. CONSENT CALENDAR None
VI. ITEMS FROM STAFF
A. Traffic Enforcement Update — presented by Deputy Tom Lanning.
AUGUST 8, 2002 PAGE 2 T&T COMMISSION
B. Red Flex Traffic Systems — Special presentation by Aaron Rosenburg.
Mr. Rosenburg indicated to ChairNirginkar that he would provide staff with
information packets for the Commissioners.
In response to C/Pincher, Mr. Rosenburg stated that if the unit is vandalized
it is immediately apparent. Repair and maintenance is included in the
contract.
Mr. Rosenburg responded to C/Kashyap that the company's web site is
www.redflex.com. The system is generally powered through the City's conduit
and runs 24/7. The images are equally good during daylight and nighttime
hours.
Mr. Rosenburg fielded questions from audience members.
ChairNirginkar asked Mr. Rosenburg to provide information regarding use
of the system in other comparable jurisdictions.
VII. OLD BUSINESS
L0
Speeding Concerns on Gold Rush Drive.
MA/Gomez presented staff's report. Staff recommends that the Traffic and
Transportation Commission receive public comments and discuss the
conditions of the intersection of Gold Rush Drive and Chandelle Place, and
concur with staff's recommendation for a multi -way stop.
Stan Wong, 23802 Gold Rush Drive, spoke in support of the multi -way stop
and asked that the Commission also consider red flashing lights.
C/Torng moved, C/Pincher seconded, to concur with staff's
recommendation for installation of a multi -way stop at Gold Rush Drive and
Chandelle Place.
AYES: COMMISSIONERS:
NOES: COMMISSIONERS
ABSENT: COMMISSIONERS
B. Speeding Concerns on Leyland Drive
Kashyap, Pincher, Torng,
ChairNirginkar
None
VC/Morris
MA/Gomez presented staff's report. Staff recommends that the Traffic and
Transportation Commission receive public testimony and discuss the
conditions of the intersections of Leyland Drive and Newbury Way, and
Leyland Drive and Wynnewood Drive, and concur with staff's
recommendation for multi -way stops at both intersections.
AUGUST 8, 2002 PAGE 3 T&T COMMISSION
ChairNirginkar said he received an E-mail from Helen M., 24229 Barker
Drive, who states that she is concerned that more stop signs will result in
additional noise and air pollution that would effect the value of the area.
Please re-evaluate the consideration.
C/Torng moved, C/Pincher seconded, to concur with staff's
recommendation for multi -way stops at the intersections of Leyland Drive
and Newbury Way, and Leyland Drive and Wynnewood Drive. Motion
carried by the following Roll Call vote.
AYES: COMMISSIONERS: Kashyap, Pincher, Torng,
ChairNirginkar
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: VC/Morris
VIII. NEW BUSINESS
A. Speeding Concerns on Highland Valley Road
AE/Ilasin presented staff's report. Staff recommends that the Traffic and
Transportation Commission concur with staff to consider a multi -way Stop at
the intersection of Highland Valley Road and Overlook Ridge Road.
Furthermore, it is recommended that Side Road warning signs be
considered near the intersecting streets of Flintlock Road and Overlook
Ridge Road.
ChairNirginkar reported that the Commission received a voice mail
message from Jody Roberto, Manager, Deane Homes Swim Club, who
spoke in favor of the stop sign installation and a follow up letter from Jack
Watkins, 23811 Strange Creek Drive, who reiterated his opposition to the
multi -way stop sign installation.
C/Pincher moved, C/Kashyap seconded, to concur with staff's
recommendation for installation of a multi -way stop at the intersection of
Highland Valley Road and Overlook Ridge Road and to place Side Road
warning signs near the intersecting streets of Flintlock Road and Overlook
Ridge Road. Motion carried by the following Roll Call vote:
AYES: COMMISSIONERS: Kashyap, Pincher, Torng,
ChairNirginkar
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: VC/Morris
AUGUST 8, 2002 PAGE 4 T&T COMMISSION
B. Speeding Concerns on Sunset Crossing Road
MA/Gomez presented staff's report. Staff recommends that the Traffic and
Transportation Commission receive public comment and discuss the
conditions of the intersections of Sunset Crossing Road at Prospectors
Road/Chaparral Drive and Sunset Crossing Road and Old Trail Drive and
concur with staff's recommendation for multi -way stops at both
intersections.
Ron Rojas, 605 Old Trail Road, concurred with staff's recommendation. He
also recommended a center divider along Sunset Crossing Road. A center
divider would prevent U -Turns and racing that occurs along Sunset
Crossing Road.
Bill Carter, 611 Old Trail Road, agreed with Mr. Rojas and staff's
recommendation. He feels a stop sign would deter speeding and constant
U-turns along Sunset Crossing Road.
Clyde Hennessee, 22702 Sunset Crossing Road, concurred with both prior
speakers. He reports high-speed roll offs traveling east on Diamond Bar
Blvd. The weight restriction sign on Sunset Crossing Road is too small. Big
rigs park on the street and leave their motors running at early morning
hours.
DPW/Liu said that staff would look into increasing the size of the weight
restriction sign.
Ronald Foster, 23010 Sunset Crossing Road, commented that the posted
speed on Sunset Crossing was not mentioned in the staff report. He would
like to see more Sheriff's Department enforcement.
DPW/Liu said that the posted speed on Sunset Crossing Road is 40 mph.
By law, the City is required to have a valid citywide speed survey for
enforcement purposes. Unfortunately, Sunset Crossing Road was originally
designed to be an arterial. Currently, this is a residential area and the
roadway will never be connected to any other street. The City is conducting
an updated survey. If the Commission moves forward with the
recommendation, it would bring the street closer to the definition of a
residential street under the California Vehicle Code.
ChairNirginkar summarized an E-mail correspondence from Marilyn Carter,
22914 Sunset Crossing Road. She thanked staff for its recommendation.
She recommended the speed limit on her street be lowered to 30 mph and
that one or two speed humps be installed. She further recommended
installation of a turn signal light at the intersection of Sunset Crossing Road
and Diamond Bar Boulevard.
AUGUST 8, 2002 PAG9 5 T&T COMMISSION
C/Kashyap recommended staff consider a service road to provide
ingress/egress for the residents that would also effectively reduce the width
of the street. He also liked the idea of a median with landscaping as well as
a traffic signal alteration at the intersection of Sunset Crossing Road and
Diamond Bar Boulevard.
C/Torng felt that 40 mph was too fast and believed the installation of a stop
sign was not a good idea.
C/Pincher liked the idea of a beautifully landscaped median that would
enhance the neighborhood and discourage cut -through traffic.
Following discussion, C/Pincher moved, C/Kashyap seconded, to
recommend multi -way stop signs at the intersections of Sunset Crossing
Road at Prospectors Road and Chaparral Drive as well as, Sunset Crossing
Road and Old Trail Drive. Motion carried by the following Roll Call vote:
AYES: COMMISSIONERS: Kashyap, Pincher, Torng,
Chair/Virginkar
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: VC/Morris
IX, STATUS OF PREVIOUS ACTION ITEMS:
DPW/Liu reported that at its August 6 meeting, the City Council adopted a one-
year moratorium on installation of speed humps. Regarding C/Torng's concern
about the pothole in front of Denny's in the private parking lot, staff was informed
by the property management company that it had been repaired.
X. ITEMS FROM COMMISSIONERS: C/Torng appreciated the Commission's
actions tonight on approval of so many stop sign installations. He is still concerned
about the passage of the last item. Two days ago he was invited to join the
Brahma Foundation and participate in the discussion to improve the traffic
circulation in and around Diamond Bar High School.
C/Pincher asked why the solid yellow and broken yellow line at Pathfinder Road,
Brea Canyon Road and Fern Hollow Drive was changed to a solid double yellow
line. Cars exiting the Chevron station, turning left and traversing five lanes of
traffic seems unsafe to her. She does not see a sign that prevents a left turn. She
was pleased to see the installation of a double yellow line on the opposite side of
the freeway overpass at the shopping center to prevent a left turn out of the
complex. She wondered if a raised median could be installed to prevent left turns
out of the Chevron station. She is very concerned about the safety issue with
respect to the westbound SR 60 exit at Brea Canyon Road that allows both the
right and left lanes to turn right onto Brea Canyon Road. Highland Valley Road
was recently slurry sealed. When she turned from Flintlock Road onto Cougas
AUGUST 8, 2002 PAGE 6 T&T COMMISSION
Creek Road she was nearly hit by a vehicle turning the corner from Overlook
because there was no centerline pavement marking.
C/Torng said he has a problem turning into the plaza on Brea Canyon Road at the
Shell station because there is a double yellow line on the street.
XI. INFORMATIONAL ITEMS: (Reports included in Commissioner's packets)
A. Ontario Ordinance Regarding Impounding of Vehicles Caught Drag Racing.
B. Left -Turn Lane on Southbound Diamond Bar Boulevard to Eastbound Gold
Rush Drive.
C. Diamond Bar Boulevard/Cold Springs Lane
C/Kashyap requested that this matter be placed on the September 12
agenda for discussion. The Commission concurred.
DPW/Liu asked for clarification.
C/Kashyap asked for discussion of the following issues: 1) Consider a "No
U-turn" along Diamond Bar Boulevard, 2) re-examine the traffic flow along
Cold Spring Lane at the intersection of Diamond Bar Boulevard, 3) look at
the traffic plan for better utilization of lanes, provide a left turn signal at the
intersection of Diamond Bar Boulevard at Cold Spring Lane, 4) look at the
striping and pedestrian crossing, and 5) examine whether the intersection is
considered to be a skew intersection because of the sharp turns.
XII. SCHEDULE OF FUTURE CITY EVENTS — as agendized.
ADJOURNMENT: There being no further business to come before the Traffic and
Transportation Commission, Chairman Virginkar adjourned the meeting at 10:28 p.m.
Respectfully,
/s/ David G. Liu
David G. Liu, Secretary
Attest:
Chairman Arun Virginkar
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager`
Agenda #
6.5
Meeting Date: October 15, 2002
AGENDA REPORT
TITLE:
Approval of Voucher Registers dated October 3, 2002 and October 10, 2002, totaling $580,455.07
RECOMMENDATION:
Approve Voucher Registers.
FINANCIAL IMPACT:
Expenditure of - $580,455.07 of budgeted funds.
BACKGROUND:
At the September 17, 2002 City Council meeting, the City established a policy of issuing accounts
payable checks on a weekly basis with City Council ratification and approval at its next regularly
scheduled City Council meeting.
DISCUSSION:
The list of accounts payable bills, in the form two voucher registers, was reviewed and recommended
for payment by the Finance Subcommittee. The Finance Subcommittee reviewed the Voucher
Registers dated October 3, 2002 for $324,265.78 and October 10,2002 for $256,189.29. The
voucher registers are now being presented to the City Council for ratification and approval.
91-ord JI -IT -0410-W-13
Linda G. Magnuson
Finance Director
REVIEWED BY:
Department Head
Attachments: Voucher Register — 10/03/2002 & 10/10/02
Deputy City Manager
CITY OF DIAMOND BAR
INTEROFFICE MEMORANDUM
TO: Mayor Pro Tem O'Connor and Council_m�.,ember Huff
FROM: Linda G. Magnuson, Finance Director � Y� 1
SUBJECT: Voucher Register, October 3, 2002
DATE: October 3, 2002
Attached is the Voucher Register dated October 3, 2002. As requested, the Finance Department
is submitting the voucher register for the Finance Committee's review and approval prior to the
creation of the warrants. The Voucher Register will subsequently be entered on the consent
calendar for the City Council meeting on October 15, 2002.
The checks will be produced after the scheduled meeting time and any recommended changes
are made.
Please review and sign the attached.
ClTY �F DIAMJNC �AR
V�UCHER RE�!STER APPRGVAL
T�e z�tache� listing of vouc�e~s �ated Oc��ber 3, 2002 have �ee�
r�vi�w��, approv��, ano reczmm�n�e� Fur pay��nt' Pa��eots are
hrreby a|lowe� �rom the follo*�iog �un�s 1n t��se amo���s
FVwD D6S�RIPTlON PREPAID VOUC�ERS
00| 8ENE��L FU�D
0i1 [OM URG�31ZATlOm
t12 PRGP � - TRANSIT �UNU .0C 5�,721'99 50,721.?9
1�8 4l9 Q�7Y IwPR FD (AB27u6) .00 1,626.63 t,6?b.�3
1�6 C�TlZ�m3 OPT-P�BLIC SFTY 3,05�.42 76'5l �,l32,;3
25� CAPI7AL IMPROV/P�OJ FUND .0O 82,2�4.47 82'�6�''|7
520 EQUIPMENT REpLACEM�NT F� .0� 2,871.�1 2'�?�,51
REFORT FOF ALL FUN]S
`
PIP
Finance �i�ector
/
(
�it� n�nagcr
86,416.42
�e�ora� �' O'Connor
Mayo~ Pro Ten
'
Cou�cilme*o�er
CITY OF DIAMOND BAR
RUN DATE: 10/0+/2002 10:53:16
VOUCHER REGISTER
PAGE: _
DUE THRU: 10/03/2002
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE
DESCRIPTION
AMOUNT
DATE CHECK
AC LAllARETTO & ASSOCIATES
0015210-4425C--
11418
11263
PROF SVCS -BLIGHT STUDY
101.25
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
101.25
-
TOTAL
DUE VENDOR
10_.25
ACE METAL SUPPLY INC
0015554-41250-
25350
SUPPLIES -ROAD MAINT
168.09
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
168.09
TOTAL
DUE VENDOR
168.09
DIANA ACOSTA
001-34780--
50709
RECREATION REFUND
35,00
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
35.00
TOTAL
DUE VENDOR
35.00
ADELP+i:A
00140:2, 42125-CC203-42:25
CABLE MODEM -COUNCIL
44.95
001401D-42125-CC403-42125
CABLE MODEM -COUNCIL
143.35
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
188.30
TOTAL
DUE VENDOR
186.30
ADVANCED COURIER CONCEPT INC
0014090-42121--
12063
COURIER SVCS -SEPT 02
110.76
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
110.76
TOTAL
DUE VENDOR
110,6
001,431 45406
12512
228H5
TPAPPINO SVCS -AUG 02
840.44
TOTAL
PREPAIDS
.p0
TOTAL
VOUCHERS
840.44
TDTAL
DUE VENDOR
840.44
AJAX SIGN GRAPHICS INC
C014DS0-41200--
12173
15545
ENGRAVE SVCS -NAMEPLATE
21_.25
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
21.25
TOTAL
DUE VENDOR
21.25
ALPER7'S PR.T_NT:NC INC
0014095-42 J:0 -
24930
PRINT SVCS -BUS CARDS
59.13
0014095-92110--
24957
PRINT SVCS -BUS CARD
59.13
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
118.26
TOTAL
DUE VENDOR
118.26
DENIS= BENZ
CITY OF DIAMOND BAR
50527 RECREATION REFUND
35.00
RLN DATE 10/03/2002 10:533 .16
TOTAL PREPAIDS
.00
VOUCHER REGISTER
PAGE- 2
35.00
TOTAL DUE VENDOR
DUE THRU: 10/03/2002
BOISE CASCADE OFFICE PRODUCTS
0014090-41200--
PO/12318 SUPPLIES -GENERAL
.65.
'1014030-4.200--
PREPAID
FUND/SECT--ACCT-PRGIECT-ACCT
PO 4
INVOICE DESCRIPTION AMOUNT
37.23
DATE CHECK
AMERICAN CLASSIC SANITATION
-54.64
0014070-41200--
PO/12318 SUPPLIES -MIS
38.91
0014095-41200-
0015340-=:2;30--
12420
71222
RNTL-LORBEER SCR AUG -SEPT
67.44
0014090-41200--
0025340-42130-.
12420
71221
RNTL-LORBEER SCH AUG -SEPT
72.85
TOTAL PREPAIDS
.00
TOTAL
PREPAIDS
786.24
.00
-
786.24
TOTAL
VOUCHERS
140.29
001 34120--
REFUND REFUND -BLDG PERMIT
35.00
TOTAL
DUE VENDOR
140.29
APPLEONE EMPLOYMENT SERVICES
35.00
TOTAL DUE VENDOR
35.00
CENTRAL C -TIES SICC14S INC
0014040-44000--
12509
CA -4246188 TEMP 8VCS-WK 9/7
415.88
937,96
TOTAL PREPAIDS
TOTAL
PREPAIIIS
.00
937.96
TOTAL DUE VENDOR
TOTAL
VOUCHERS
425.88
TOTAL
DUE VENDOR
415.88
AT&T
0014090 4225--
LONG DIST SVCS -GENERAL
193.04
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
193.04
TOTAL,
DUE VENDOR
193.04
DENIS= BENZ
001-34780--
50527 RECREATION REFUND
35.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
35.00
TOTAL DUE VENDOR
35.00
BOISE CASCADE OFFICE PRODUCTS
0014090-41200--
PO/12318 SUPPLIES -GENERAL
.65.
'1014030-4.200--
PO/12318 SUPPLIES -CITY MANAGER
374.51
0015350-41200--
PO/12318 SUPPLIES -RECREATION
37.23
0014090-41200--
PO/1231B CREDIT MEMO -GENERAL
-54.64
0014070-41200--
PO/12318 SUPPLIES -MIS
38.91
0014095-41200-
PO/12318 SUPPLIES -COMM 6 MRKT
80.21
0015350-41200--
PO/12318 SUPPLIES -RECREATION
54.38
0014090-41200--
PO/12318 SUPPLIES -GENERAL
139.80
0015210-41200--
PO/12318 SUPPLIES -PLANNING
115.19
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
786.24
TOTAL DUE VENDOR
786.24
GEORGE BRAZIL
001 34120--
REFUND REFUND -BLDG PERMIT
35.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
35.00
TOTAL DUE VENDOR
35.00
CENTRAL C -TIES SICC14S INC
-
0015554-41250--
12498 25503 SUPPLIES -ROAD MAINT
937,96
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
937.96
TOTAL DUE VENDOR
937,96
CITY OF DIAMOND BAR
RUN DATE: 10/03/2002 10:53:16
VOUCHER REGISTER
PAGE
DUE THRU: 10/03/2002
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO 4
INVOICE DESCRIPTION
AMOUNT
DATE CHECK
CHURCH IN THE VALLEY
OC1-23002--
52647 PARR DEP REFUND-PANTERA
200,00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
200.00
-
TOTAL DUE VENDOR
200.90
CINTAS CORPORATION
0015310-42130--
12317
150561606 UNFkM RNTL-WK 9/9
21.38
0015310-42l3C -
12,311
15056B5.33 UNFRM RNTL-WK 9/23
21.38
0015310-42130--
12317
150565092 UNFRM RNTL-WK 9/16
21.38
TOTAL PREPAIDS
-OG
TOTAL VOUCHERS
64.14
TOTAL DUE VENDOR
64.14
COMMERCIAL GRAPHICS
2505215-46420-13699-46420
12411
157820 PLANS -COMM S/CTR
4,359.61
2505215-46420-13899-46420
12411
158782 PLANS -COMM S/CTR
34.4?
2505215-46420-13899-46420
12411
159654 PLANS -COMM S/CTR
4,693.47
2505215-46420-13899-46420
12411
158853 PLANS COMM S/CTR
940.28
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
10,027.78
TOTAL DUE VENDOR
10,027.78
GINA CORDON
001-34780--
50952 RECREATION REFUND
36.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
36.00
TOTAL DUE VENDOR
36.00
COUNTY OF LOS ANGELES RECORDER
001 23C10
RECORDING FEE -FPL 2000-45
25.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
25.00
TOTAL DUE VENDOR
25.00
D 5 J MUNICIPAL SERVICES, INC
-
001-23010--
02-06 PROF -SVCS -FPL 2002-41
90.00
OC1-23010--
02-06 PROF.SVCS-FPL 2002-42
90.00
001-23010--
02-06 PROF.SVCS-FPL 2002-37
90.00
001 23010 -
02-06 PROF.SVCS-FPL 200245
90.00
001-23010--
02-06 PROF.SVCS-FPL 2002-43
90.00
001-230io--
02-06 PROF.SVCS-FPL 2002-40
90.00
001-23010--
02-06 PROF.SVCS-FPL 200239
90.00
001-23010--
02-06 PROF.SVCS-FPL 2DO2-31
90.00
001-23010--
02-06 PROF.SVCS-FPL 2002-29
90.00
001 23G10-
92-06 PROF.SVCS-FPL 2002-38
90.00
90!5220-95201--
12402
2002DE-12 BLDG&SFTY SVC -9/16-9/27
27,037.94
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
27,937.94
TOTAL DUE VENDOR
27,937.94
RJN DATE; 10/03/2002 10:53 16
FUND/SECT-ACCT-PROJECT-ACCT
DANONE WATERS OF NORTH AMERICA INC
00:4090-42130--
OC14090-41200--
DAVID EVANS AND ASSOCIATES,INC
2505310-46415-17602-46415
2505510-46416-18402-46416
DAY F NT_TE COPY CENTER
0015210-42110--
0015350-42_10-
0014095-42110--
DBV STAR LLC
1264411-42140--
1264411-42210--
1264411-42140-,
1264411 -42210 --
DELTA DENTAL
001-21104
CAROL DENNIS
0015210,44000 --
001551C -44000 --
DIAMOND BAR CHAMBER OV COMMERCE
00140:0.42325-CC403-42325
0014030-42325--
CJ1531G-42325--
001404i, 42325
12307
CITY OF DIAMOND HAR
PRINT SVCS -MAPS ICSC
634.07
VOUCHER REGISTER
PAGE: 4
PRINT SVCS -RECREATION
DUE THRU: 10/03/2002
160102
PREPAI_
PO k
INVOICE DESCRIPTION
AMOUNT --ATE CHECK
12110
2311994-61 EQ RENTAL-AUG/SEPT 02
11.10
12:10
2311994-61 WATER SVCS -GENERAL
.39.45
TOTAL PREPAIDS
-JC•
TOTAL VOUCHERS
15G.55
TOTAL DUE VENDOR
150,55
12116
107767 DESGN SVC-PANTERA SHELTER
1,103.00
12116
107530 DESGN SVCS -GRAND MEDIAN
.591.88
TOTAL PREPAIDS
.00
SEPT 02
TOTAL VOUCHERS
1,694.88
TOTAL DUE VENDOR
11694.88
12307
161921
PRINT SVCS -MAPS ICSC
634.07
12166
161449
PRINT SVCS -RECREATION
498.41
160102
PRINT SVCS -NEWSLETTER
27.93
TOTAL PREPAIDS
-00
TOTAL VOUCHERS
1,160.41
TOTAL DUE VENDOR
1,160.41
12259
OCT 02
SVC CENTER RENT -OCT 02
12259
OCT 02
SVC CENTER CAM -QCT 02
12259
SEPT 02
SVC CENTER RENT -SEPT 02
12259
SEPT 02
SVC CENTER CAM -SEPT 0.2
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
PP 19-20
OCT OW -DENTAL PREMIUMS
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
12383 PC092402 PROF.SVCS-PLN COM 9/24
12383 091202 PROF.SVCS-T & T COMM
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
NETWORK MTG-COUNCIL
NETWORK MTG-CMGR
NETWORK MTG-WEST,WRIGHT
NETWORK MTG-BURGESS
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
1,225.00 10/03/2002 55195
303.21 10/03/2002 55195
1, 225.00 10/03/2002 55195
303.21 10/03/2002 55195
3,056.42
.00
3,056.42
1,339.20
.00
1,339.20
1,339.20
200.00
200.00
.00
400.00
400.00
12.50
12.50
25.00
12 50
00
62 .50
62.56
CITY OF DIAMOND BAR
RUN DATE: 10/03/2002 10:53:16
VOUCHER REGISTER
PAGE: 5
DUE THRU: 10/03/2002
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO q
INVOICE DESCRIPTION
AMOUNT
DATE CHECK
DIAMOND BAR IMPROVEMENT ASSOCIATION
0014095-42115--
12404
4526 AD -ST SWEEPING SEPT 02
450.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
450.00
TOTAL DUE VENDOR
450.00
DIRECT CONNECTION INCORP
0015510-42115--
7709 AD -STREET SWEEPING
325.30
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
325.38
TOTAL DUE VENDOR
325.36
DRIVER ALLIANT INSURANCE SERVICES
001-23004--
JUL - AUG 02 SPCL EVENT INS-JUL-AUG 02
-,303.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,3D3.00
TOTAL DUE VENDOR
1,303.00
FEDERALEXPRESS
0014090-42120--
441028365 EXPRESS MAIL -GENERAL
55.16
0014090-42120--
441066834 EXPRESS MAIL -GENERAL
75.44
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
130.60
TOTAL DUE VENDOR
130.60
FOOD SYSTEMS INC.
0015230-42325--
22605 MTO-ECONOMIC DEV.
120.16
TOTAL PREPAIDS
.00
TOTAL VOUCHER5
120.16
TOTAL DUE VENDOR
120-16
TRANS_T
1125553-45�3�'-
12544
13754 CITY SUBSIDY -SEPT 02
1,299.99
1125553-45535--
12544
13754 FOOTHILL PASSES -SEPT 02
5,652.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
61951.99
TOTAL DUE VENDOR
(,951.99
GLASS EYE PRODUCTIONS
00153.50-45300--
5109 PROF.SVC B/DAY :FLEE TAPE
10-50
CO'_5350-45105 -
5929/P011960 VIDEOGRAPHIC SVCS-B/DAY
:,050.00
TOTAL PREPAIDS
.CC
TOTAL VOUCHERS
1,060.50
TOTAL DUE VENDOR
1,060.50
HOME DEPOT
0015340-42210-
5152006 SUPPLIES-SYC CYN PARK
19.06
0015340-42210--
4091564 SUPPLIES-SYC CYN PARK
161.26
0015340-42210 -
6021421 SUPPLIES -PARKS
141.68
TOTAL PREPAIDS
,00
TOTAL VOUCHERS
322.00
TOTAL DUE VENDOR
322.00
CITY OF DIAMOND BAR
RCN DATE: 10/03/2002 16:53,16
VOUCHER REGISTER
PAGE, 6
DUE THRU: 10/03/2002
PREPAID
FUND/SEC.-ACCT-PROJECT-ACCT
PC 9
INVOICE DESCRIPTION
AMOUNT
DATE C:iE Cr:
ROBERT S. HUFF
0014010-42125-CC303-42125
REIMB-CELL CHRGS-SEPT/OCT
66.50
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
66.5C.
TOTAL DUE VENDOR
66.50
ICMA RETIREMENT TRUST -457
001-21108 -
PP 20/02 SEPT 02 -PAYROLL DEDUCTION
3,022.01
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
3,022.01
TOTAL DUE VENDOR
3,022.01
INLAND VALLEY DAILY BULLETIN
00: 23010 -
106265 LEGAL AD -FPL 2002-37
159.60
001-23010--
160519 LEGAL AD -FPL 2002-15
163.80
001-23010--
197967 LEGAL AD -FPL 2002-27
271.15
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
494.55
TOTAL DUE VENDOR
494.55
INLAND VALLEY HUMANE SOCIETY
0014431-45403--
12360
OCT 02 ANIMAL CONTROL -OCT 02
5,437.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
5,437.00
TOTAL DUE VENDOR
5,437.00
JENKINS & HOGIN, LLP
0014020-44020--
10692 GEN LEGAL SVC-P/WORKS AUG
540-00
0014020-44020--
10691 GEN LEGAL SVC -FINANCE AUG
135.00
0014020-44020--
10689 GEN LEGAL SVC -COM DEV AUG
378.00
0014020-44020--
10688 GEN LEGA SVCS -AUG
2,457.00
0014020-34020--
10690 GEN LEGAL SVC -COM SVC AUG
:48.50
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
3,658.50
TOTAL DUE VENDOR
3,658.50
JOHN HARDING MECHANICAL
0015340-42210--
248649 PROF.SVCS-HERITAGE C/CTR
4.00.00
0015340-42210--
248650 PROF.SVCS-PANTERA PK
66.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
466.00
TOTAL DUE VENDOR
466.00
KENS HARDWARE
0015554 41300 -
12114
008059 SUPPLIES -ROAD MAINT
33.09
0015554-4=300-
122!4
12063 SUPPLIES -ROAD MAINT
4.64
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
37.73
TOTAL DUE VENDOR
37-73
KUSTOM IMPRINTS INCOPR
0015350-41200--
70303 SUPPLIES -RECREATION
426.56
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
426.56
TOTAL DUE VENDOR
426.56
CITY Or' DIAMOND BAR
RUN DATE: 10/03/2002 10:53:16
VOUCHER REGISTER
PAGE:
7
DUE THRU, 10/03/2002
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT
DATE CHECY
LEAGUE OF CA CITIES
0014030-42330--
LEAGUE MTG-CMGR
30.00
10/03/2002 55198
0014010 42330-CC203-42330
LEAGUR MTG-COUNCIL
30.00
10/03/2002 55190
TOTAL PREPAIDS
60,00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
60.00
HEIDI LEU
001-34780--
50691 RECREATION REFUND
65,00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
65.00
TOTAL DUE VENDOR
65.00
LEWIS ENGRAVING INC
001409D 42113--
12319
9957 ENGRAVING SVCS -BADGE
9.47
TOTAL PREPAIDS
.GC
TOTAL VOUCHERS
9.47
TOTAL DUE VENDOR
9.47
LOS ANGELES COUNTY DIST. ATTORNEY
001-21114--
BY0426064 SALARY ATTCHMT-BYD426064
219.42
001-21114--
SD0001469 SALARY ATTCHMT-DB0001469
248.85
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
468.27
TOTAL DUE VENDOR
468.27
LOS ANGELES COUNTY PUBLIC WORKS
0015554 45507 -
12107
AR250330 TR SIGNL MAINT-JUL/AUG
412.65
0015510-45530--
12106
AR250006 INIIUSTRIAL WASTE-JUL/AUG
2,809.86
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
3,222.5.1
TOTAL DUE VENDOR
3,222.51
MAINTEX
0015340-42210
12540
608655 SUPPLIES -HERITAGE C/CTR
27.67
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
27.67
TOTAL DUE VENDOR
27.67
MANA3ED HEALTH NETWORK
00_-21]15--
OCT 02 OCT 02 -EAP PREMIUMS
61.40
TOTAL PREPAIDS
.0D
TOTAL VOUCHERS
81.40
TOTAL DUE VENDOR
51.40
NANCY MERRILL
001-23002--
52640 PARK DEP REFUND-5YC CYN
50.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
CITY OF DIAMOND BAR
RUN DATE, 10/03/2002 10:53:16
VOUCHER REGISTER
PAGE:
8
DUE THRU: 1D!03/2002
PRi'PAI.^
FUND/SECT-ACCT-PROJECT-ACC:
PO f! INVOICE DESCRIPTION
AMOUNT
DATE CHECK:
METROLINK
1_125553-45535
12543 121176 METROLINK PASSES -SEPT 02
35,016.,00
1125553-45533--
12543 121176 CITY SUBSIDY -SEPT 02
8,754.00
TOTAL PREPAIDS
. DO
TOTAL VOUCHERS
43,770 OC
TOTAL DUE VENDOR
43,77C.00
LUCY Y MIRANDA
001-34780--
50908 RECREATION REFUND
59.00
TOTAL PREPAIDS
,00
TOTAL VOUCHERS
59.00
TOTAL DUE VENDOR
59.00
BARBARA MOSS
OC1-35780--
50802 RECREATION REFUND
12.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
12.00
TOTAL DUE VENDOR
12.00
MT. BALDY UNITED WAY
001-21113 -
PP 16-20/02 PAYROLL DEDUCTIONS
50.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
STEVE NELSON
0015210 44100--
PLN COMM -8/27/02
65.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
65 -CO
TOTAL DUE VENDOR
65.0.0
DAN12- NOLAN
0015210-44110--
PLN COMM - 8/13 & 8/27
130.00
TOTAL PREPAIDS
_00
TOTAL VOUCHERS
130.00
TOTAL DUE VENDOR
130.00
PAYROLL TRANSFER
001-10200-
PP 20/02 PAYROLL TRANSFER -PP 20/02
83,300.00
10/03/2002 PP 20/02
TOTAL PREPAIDS
83,300.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
83,300-00
PERS HEALTH''
C01-2'109
PP 20/02
.00
('014010 40080
Pp 20/62
-00
PP 20/02
.00
0014010-40090-
PP 20/02
.00
001-2=109--
PP 20/02
.00
TOTAL PREPAIDS
-06
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
.00
PILKERTON CONSULTANTS, INC
CITY OF DIAMOND BAR
RUN DATE: 10/03/2002 10:53:16
VOUCHER REGISTER
PAGE: 9
10308032 SUPPLIES -GENERAL
DUE THRU: 10/03/2002
PREPAIDS
.00
10308036 SUPPLIES -GENERAL
TOTAL
VOUCHERS
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO # INVOICE DESCRIPTION
AMOUNT
DATE CHECK
PERS RETIREMENT FUND
TOTAL
VOUCHERS
37.44
001-2'_'_09--
PP 20/02 RETIRE CONTRIB-ER
3,678.86
180.00
001-21109--
PP 20/02 RETIRE CONTRIR-EE
5,528.56
.00
001-21109--
PP 20/02 SURVIVOR BENEFIT
35.34
180.00
-0014010-90080--
PP 20/02 CC -RETIRE CONTRIB-EE/ER
291,45
180.00
00140:0-40090--
PP 20/02 CC -SURVIVOR BENEFIT
10.00
.00
0015210-42110--
TOTAL PREPAIDS
.OG
45.92
67,934.45
TOTAL VOUCHERS
9,544.21
.00
DUE VENDOR
TOTAL DUE VENDOR
9.544.21
45.92
PILKERTON CONSULTANTS, INC
0015558-45509--
12406 200915 CONSULTANT SVCS-PANTERA
1,800.00
10308032 SUPPLIES -GENERAL
TOTAL
PREPAIDS
.00
10308036 SUPPLIES -GENERAL
TOTAL
VOUCHERS
:,800-00
TOTAL
TOTAL
DUE VENDOR
1,800.00
POMONA UNIFIED SCHOOL DISTRICT
TOTAL
VOUCHERS
37.44
0015350-42140--
12225 03029
FACILITY RENTAL-AUG/SEPT
180.00
37.44
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
180.00
2362
TOTAL
DUE VENDOR
180.00
R & D BLUEPRINT
TOTAL
PREPAIDS
.00
0015210-42110--
12308 61718
PRINT SVCS -PLANNING
45.92
67,934.45
TOTAL
PREPAIDS
.00
DUE VENDOR
TOTAL
VOUCHERS
45.92
TOTAL
DUE VENDOR
45.92
RALPHS GROCERY COMPANY
0014090 42325_
1279
10308032 SUPPLIES -GENERAL
27.26
0014090-42325--
121"79
10308036 SUPPLIES -GENERAL
10.18
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
37.44
TOTAL
DUE VENDOR
37.44
RANCO CORPORATION
2505215-46420-17202-46420
12020
2362
INSTALL-CDBG SIDEWALK
67,934.45
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
67,934.45
TOTAL
DUE VENDOR
67,934 45
RE:NBFRGER PRINTWERKS
0014050-42'_10-
12200
PRINT SVCS -P/0 FORMS
419.02
0014055-42110--
12510
12131
PRINT SVC -FALL. REC GUIDE
9,487,00
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
9,906.02
TOTAL
DUE VENDOR
9,906-02
VICKY RIVERA
001-34780 -
49125
RECREATION REFUND
123.00
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
123.00
TOTAL
DUE VENDOR
123.00
CITY OF DIAMOND BAR
RUN DATE: 10/03/2002 10.53:16
VOUCHER REGISTER
PAGE: 10
DUE THRU: 10/03/2002
PREPAID
FUND/SECT-ACCT-PROSECT-ACCT
PO p INVOICE DESCRIP:'ION AMOUNT
DATE CHECK
MARS:'.A ROA
0014095-42330--
REIMB-3CMA CONF
180.42
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
180.42
-
TOTAL DUE VENDOR
180.42
JOSEPH RUZICKA
0015210-44100--
PLN COMM -8/13 & 8/27
130.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
130-00
TOTAL DUE VENDOR
130.00
SAN GABRIEL VALLEY TRIBUNE
001-23D10--
199409 LEGAL AD -FPL 2002-08
183.12
001-23010--
H6902 LEGAL AD -FPL 2002-37
192.36
TOTAL PREPAIDS
.Op
TOTAL VOUCHERS
375.48
TOTAL DUE VENDOR
375.48
SCHOOL SPECIALTY INC
0015350 4:200 -
26989870 HALLOWEEN HAUNT SUPPLIES
113.62
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
113.62
TOTAL DUE VENDOR
113-62
SECTRAN SECURITY
0014090-44000--
A12287 10127 COURIER SVCS -OCT 2002
220 CO
TOTAL PREPAIDS
-00
TOTAL VOUCHERS
220-00
TOTAL DUE VENDOR
220-00
JAYSHREE SHAH
OC1-34^eI--
51001 REFUND -RECREATION CLASS
117.00
TOTAL PREPAIDS
.G0
TOTAL VOUCHERS
117.00
TOTAL DUE VENDOR
117.00
SHERIFF'S DEPARTMENT
001-21114--
PP 19-20/02 SALARY ATTCHMNT-CS9779382
494.33
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
494.33
TOTAL DUE VENDOR
494-33
JAN SL"CF
CC' 347E0-
50646 REFUND -RECREATION CLASS
60.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
60.00
TOTAL DUE VENDOR
60-00
SMART 6 FINAL
O3i5350-41200--
SUPPTIES-9/21 EXCURSION
33.09
TOTAL PREPAIDS
Co.
TOTAL VOUCHERS
33.09
TOTAL DUE VENDOR
33.09
RUN DATE: 10/03/2002 10:53:16
FUND/SHCT-ACCT- PROJECT -ACCT
SOUTHERN CALIFORNIA EDISON
0015510-42126--
0015510-42126--
001551C-42126-
SOUTHERNCALIFORNIA GAS COMPANY
0015340-42126--
2505215-46420-13899-46420
STANDARD INS;IRANCE OF OREGON
001-22106--
001-21106--
001-21112--
1STARLITE SAFETY SUPPLY INC
5204090-46100--
5204090-4G10p-
STATE OF CALIFORNIA
001.21114 -
SUBWAY
0015350-42325--
SUNGARD PENTAMATION INC
0014050 -44C30 --
.:ACK TANAIiA
0015210 -44100 --
PREPAID
DATE CHECK
CITY OF DIAMOND BAR
VOUCHER REGISTER
PAGE
DUE THRU: 10/03/2002
PO #
INVOICE DESCRIPTION
AMOUNT
TRAFFIC SIGNAL SERVICES
130.28
2208804088 TRAFFIC SIGNAL SERVICES
131.44
2004174116 TRAFFIC SIGNAL SERVICES
4,489.81
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
4,751.53
TOTAL
DUE VENDOR
4,751.53
11861739008 GAS SVCS -HERITAGE COM CTR
41.81
12531
GAS SVCS -COMM SR CTR
2,607.36
TOTAL.
PREPAIDS
-00.
TOTAL
VOUCHERS
2,649.17
TOTAL
DUE VENDOR
2,649.17
PP 19-20/02
OCT 2002 SUPP LIFE INS
148.60
PP 19-20/02
OCT 2002 LIFE INSURANCE
565.50
PP 19-20/02
OCT 2002 STD/LTD PREMIUM
996.20
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
1,710.30
TOTAL
DUE VENDOR
1,710.30
12530
19936
VEH EQ-LIGHTBAR RACK
723.01
12508
19935
EQ -LIGHT EAR -P/WKS VER
2,148.50
TOTAL
PREPAIDS
.QO
TOTAL
VOUCHERS
2,871.51
TOTAL
DUE VENDOR
2,871.51
PF 20/02 SALARY ATTCHMNT-611563823
60.50
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
60.50
TOTAL
DUE VENDOR
60.50
29667
SUPPLIES-P&R MTG 9/26/02
99.80
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
99.80
TOTAL
DUE VENDOR
99.80
12547
10723
ANNL MAINT-INFORMIX SYSTM
1,712.51
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
1,712.51
TOTAL
DUE VENDOR
1,712.51
PLN COMM -6/13 & 8/27
130.00
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
138.00
TOTAL
DUE VENDOR
130.00
PREPAID
DATE CHECK
PAGE: 12
PREPAID
AMCUNT DATE CHECK
207.42
603 - 94
00
8ll.36
611.36
130.00
00
130.00
130.00
75.00
-00
75.00
75.00
822.22
95.43
.00
917.65
917.65
33.25
33.25
76.51
214.71
60, 55
133.00
00
551.27
551.27
1,093.08
00
1,093.08
1.093.08
7D. 00
.00
70.00
'70.00
500.00
.00
500.00
SOO.00
CITY OF DIAMOND SAR
RUN GATE: 10/03/2002 1.C:53:16
VOUCHER REGISTER
DUE THRU: 10/03/2002
FUND/SECT-ACC"-'-PROJEC'-'-ACCT
PO # INVOICE DESCRIPTION
TRAFFIC CONTROL SERVICE, INC.
0015554-41250--
45554E ROAD MAINTENANCE SUPPLIES
0015554-41250--
455382 ROAD MAINTENANCE SUPPLIES
TOTAL
PREPAIDS
TOTAL
VOUCHERS
TOTAL
DUE VENDOR
STEVEN TYE
0015210-44100--
PLN COMM - 08/13 & 8/27
TOTAL
PREPAIDS
TOTAL
VOUCHERS
TOTAL
DUE VENDOR
MIKE UDO
0015340-42210--
9402
MAINT SVC -HERITAGE PK
TOTAL
PREPAIDS
TOTAL
VOUCHERS
TOTAL
DUE VENDOR
VERIZON CALIFORNIA
0014090-42125--
909DR02676 PHONE SVCS -INTERNET LINES
1185098-42125--
9093964035 PHONE SVCS -DIAL IN MODEM
TOTAL
PREPAIDS
TOTAL
VOUCHERS
TOTAL
DUE VENDOR
VERIZON WIRELESS -LA
0014010-42125-CC303-42125
91502
CELL CHRGS-COUNCIL
0014030-42125--
91502
CELL CHRGS-CMG
1264411-42125--
91502
CELL CHRGS-SHERIFF
0014090-42125-
91502
CELL CHRGS-GENERAL
0014010-42125-CC403-42125
91502
CELL CHRGS-COUNCIL
0014040-42125--
91502
CELL CHRGS-EMBRG PREP
TOTAL
PREPAIDS
TOTAL
VOUCHERS
TOTAL
DUE VENDOR
VISION SERVICE PLAN
001-21107--
PP 19-20/02
OCT 2002 VISION PREMIUMS
TOTAL
PREPAIDS
TOTAL
VOUCHERS
TOTAL
DUE VENDOR
WALNUT VALLEY KIWANIS
0014010-42325-CC4C3-42325
MTO-COUNCIL/SPOUSE
TOTAL
PREPAIDS
TOTAL
VOUCHERS
TOTAL
DUE VENDOR
WALNUT VALLEY UNIFIED SCHOOL DIST-
01'.4010-42355
COMMUNITY ORO SUPPORT
TOTAL
PREPAIDS
TOTAL
VOUCHERS
TOTAL
DUE VENDOR
PAGE: 12
PREPAID
AMCUNT DATE CHECK
207.42
603 - 94
00
8ll.36
611.36
130.00
00
130.00
130.00
75.00
-00
75.00
75.00
822.22
95.43
.00
917.65
917.65
33.25
33.25
76.51
214.71
60, 55
133.00
00
551.27
551.27
1,093.08
00
1,093.08
1.093.08
7D. 00
.00
70.00
'70.00
500.00
.00
500.00
SOO.00
REPORT TOTAL PREPAIDS 86,416.42
REPORT TOTAL VOUCHERS 237,849.36
REPORT TOTAL 324,265.78
CITY OF DIAMOND BAR
RUN DATE: 10/03/2002 10:53:16
VOUCHER REGISTER
PAGE:
13
DUE THRU: 10/03/2002
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO k
INVOICE DESCRIPTION
AMOUNT
DATE CHECH
WALNUT VALLEY WATER DISTRICT
0014440-42126—
9671
ELECT SVCS-EASTGATE SITE
74.34
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
79.34
TOTAL
DUE VENDOR
79.34
WALNUT/DIAMOND BAR JR ALL-AMERI.CAN
0114010-42355—..
COMMUNITY ORG SUPPORT
250.00
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
250.CD
TOTAL
DUE VENDOR
25C.00
WEB UNIVER5E
1165098-44000--
12412
1780-12292 INTERNET SVCS -10/02-12/02
1,531.20
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
1,531.20
TOTAL
DUE VENDOR
1,531,20
WELLS FARGO CARD SERVICES
0014090-42310--
FUEL-DOYLE
23.85
0014030-42330--
JPIA CONF-DOYLE
1.50
0014010-42325-CC203-42325
MTG-COUNCIL
79.15
0014030-42330--
REFUND-ICMA DEPOSIT
-150.00
0014010.42125-CC403-42125
PALMNET SVCS -COUNCIL
10.72
0014010-42325-CC403-42325
MTG-COUNCIL s
11.05
➢014090-42325--
MTG-CMGR
231.78
0014030-42330--
ICMA CONF-CMGR
75.00
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
283.05
TOTAL
DUE VENDOR
263.05
WEST COAST ARBORISTS INC
00:5558-45509 -
12135
25594
TREE MAINTENANCE -SEPT
4,938.55
0015558-45509--
12135
25595
TREE WATERING SVCS -SEPT
553.80
0)15558.4$505-
12136
25595
TREE PLANTING SVCS -SEPT
372.80
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
5,865.15
TOTAL
DUE VENDOR
5,865.15
WEST COAST MEDIA
0014095-42115--
12405
9032074
SEPT 2002 -ADVERTISING
475.00
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
47500
TOTAL
DUE VENDOR
47500
WHITE CAP
0015554-41305 -
12518
387344
SUPPLIES -ROAD MAINT
429.00
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
429-00
TOTAL
DUE VENDOR
429.00
REPORT TOTAL PREPAIDS 86,416.42
REPORT TOTAL VOUCHERS 237,849.36
REPORT TOTAL 324,265.78
CITY OF DIAMOND BAR
RUN DATE: 10/03/2002 10:53:16 VOUCHER REGISTER PAGE: 14
DUE THRU: 10/03/2002
FUND/SECT-ACCT-PROJECT-ACCT
WHITE CAP
Pu 4 INVOICE. DESCRIPTTION
PREPAID
AMOUNT DATE CHECK
CITY OF DIAMOND BAR
INTEROFFICE MEMORANDUM
TO:
Mayor Pro Tem O'Connor and Councilmember Huff
FROM:
Linda G. Magnuson, Finance Director
SUBJECT:
Voucher Register, October 10, 2002
DATE:
October 10, 2002
Attached is the Voucher Register dated October 10, 2002. As requested, the Finance Department
is submitting the voucher register for the Finance Committee's review and approval prior to the
creation of the warrants. The Voucher Register will subsequently be entered on the consent
calendar for the City Council meeting on October 15, 2002.
The checks will be produced after the scheduled meeting time and any recommended changes
are made.
Please review and sign the attached.
CITY OF DIAMOND BAR
RUN DATE: 20/10/2002 D9:58:20
VOUCHER REGISTER
PASS:
DUE THRU: IO/10/2002
PREPAID
FUND/SECT-ACCT-PROSECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT DATE CHECK
ADVANCES APPLIED ENGINEERING INC
2505510-46411-014D2-46411
12001
12219
PROF.SVCS-SLURRY SEAL, 04
3,266.79
2505510-46411-15402-46411
12001
12219
PROF -SVCS -SLURRY SEAL #4
3,266.74
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
6,533.48
TOTAL
DUE VENDOR
6,533.48
AJAX SIGN GRAPHICS INC
0014090-41200-
12.173
15599
ENGRAVE SVCS -NAMEPLATE
23.63
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
23.63
TOTAL
DUE VENDOR
23-63
ALPERT'S PRINTING INC
0014095-42110--
24994
PRINT SVCS -BUS CARDS
59.13
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
59.13
TOTAL
DUE VENDOR
59.13
AMERICAN CLASSIC SANITATION
0015340-42130--
12420
74114
RNTL-LORBEER SCH SEPT -OCT
72.65
6015350-45305--
12567
10665
RENTAL SVCS -CONCERTS PARK
1,396.43
0015340-42130--
12420
74115
RNTL-LORHEER SCH SEPT -OCT
67.44
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
1,536.72
TOTAL
DUE VENDOR
1,536-72
APSI INC
2505215-46420-13899-46420
11.731
20028023CSC CONSTRCTN SVCS -COM SR CTR
18.249.55
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
18,249.55
TOTAL
DUE VENDOR
18,249.55
LISA 800TH
001-23002--
52808
PARK DER REFUND -HERITAGE
50.00
TOTAL
PREPAIDS
.0.0
TOTAL
VOUCHERS
50.00
TOTAL
DUE VENDOR
50.00
LUIS V CARUSO
001 23002--
52638
PARK DEP REFUND-REAGAN
50.00
TOTAL
PREPAIDS
-00
TOTAL
VOUCHERS
50.00
TOTAL
DUE VENDOR
50.00
CHRISTINE CHANG
001 34730--
51142
RECREATION REFUND
65.OG
TOTAL
PREPAIDS
.OG
TOTAL
VOUCHERS
65.00
TOTAL
DUE VENDOR
85.00
CITY OF DIAMOND BAR
RUN DATE: 10/10/2002 09:58:20
VOUCHER REGISTER
PAGE. 2
DUE THRU: 10/10/2002
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO # INVOICE DESCRIPTION
AMOUNT
DATE CHECK
VANESSA CHAVEE-SHELLEY
001-23002--
52543
PARA DEP REFUND
75.00
TOTAL
PREPAIDS
.CC
TOTAL
VOUCHERS
75.00
-
TOTAL
DUE VENDOR
75-00
CHARMAINE CLEMENTS
001-34780--
50784
RECREATION REFUND
45.00
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
45.00
TOTAL,
DUE VENDOR
45.00
CEASAR CORDON
001-23002--
52747
PARK DEP REFUND -PETERSON
50.00
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
50,00
TOTAL
DUE VENDOR
50.00
CREATIVE SCREEN ART INC
0014090-41200--
12505 32136
SUPPLS-CITY LOGO DECALS
1,135.60
TOTAL
PREPAIDS
-00
TOTAL
VOUCHERS
1,135,60
TOTAL
DUE VENDOR
1,135.60
D & S MULTIMEDIA'S INC
0014090-92325--
16028
SUPPLIES -GENERAL
48.71
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
48.71
TOTAL
DUE VENDOR
48-71
BRENDA DALEY
001-34780--
50597
RECREATION REFUND
100-25
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
100.25
TOTAL
DUE VENDOR
100.25
DAVID EVANS AND ASSOCIATES,INC
2505510-46416--
12564 107532
DESIGN SVCS-BREA CYN
1,168.30
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
1,168.30
TOTAL
.DUE VENDOR
1,166.30
YESENIA DEL REAL
001-23002--
52387
PARK AEP REFUND -HERITAGE
200.00
TOTAL
PRLPAIDS
.00
TOTAL
VOUCHERS
200.00
TOTAL
DUE VENDOR
200.00
-
DELTA CARE PMI
001-21104--
PP 19-20
OCT 02 -DENTAL PREMIUMS
380_:2
TOTAL
PREPAIDS
.BO
TOTAL
VOUCHERS
380.12
TOTAL
DUE VENDOR
380.12
CITY OF DIAMOND BAR
RUN DATE: 10/10/2002 09:58:20
VOUCHER REGISTER
PAGE: 3
DUE THRU: 10/10/2002
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO b
INVOICE DESCRIPTION AMOUNT
DATE CHECK
DEPARTMENT OF TRANSPORTATION
0015554-45507--
12111
161619
SIGNAL MAINT-AUG 02
1,710.07
TOTAL
PREPAIDS
-0"
TOTAL
VOUCHERS
'_,710
0'
-
TOTAL
DUE VENDOR
1,710.07
DIAMOND BAR CHAMBER OF COMMERCE
-
0015240-45000--
12.378
2586
CONTRACT SVCS -OCT 02
2,000.00
0015240-45000--
22378
2534
CONTRACT SVCS -AUG 02
2,000.00
0014095-45010--
12376
2533
PROF.SVCS-PUBLICATION AUG
5,811.00
0014095-45010--
12379
2585
PROF -SVCS -PUBLICATION OCT
5,811.00
0014090-42315—
12378
2587
MEMEBERSHIP DUES -02/03
1,200.00
0014090-42115--
12376
25BG
CONTRACT SVCS -CITY MAP
2,500.00
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
19,322.00
TOTAL
DUE VENDOR
19,322.00
DIAMOND BAR MOBIL
0015310-42200--
6454
VEH MAINT-COMM SVC
259.99
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
259.99
TOTAL
DUE VENDOR
259-99
DIVERSIFIED PARATRAN51T INC
1125553-45529--
12415
DIAMOND RIDE -8/16-9/31
11,422.84
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
11,422.84
TOTAL
DUE VENDOR
11,422.84
DRIVER ALLIANT INSURANCE SERVICES
0015350-45300--
SPCL EVENT INS -FALL F/FST
300.00
0015350 45300-
SPCL EVENT INS-HNTD HOUSE
375.00
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
675.00
TOTAL
DUE VENDOR
675.00
SHARON ELLIS
001-23002--
52648
PARK DEP REFUND -MAPLE HIL
50.00
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
50.00
TOTAL
DUE VENDOR
50.00
SHELLY ELSHARHAWY
001-23002-
52750
PARK DEP REFUND -HERITAGE
50.x0
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
50.00
TOTAL
DUE VENDOR
50.00
EVERGREEN INTERIORS
0014090-42210--
12366
SEPT 02
PLANT MAINT-SEPT 02
200.00
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
200.00
TOTAL
DUE VENDOR
200.00
CITY OF DIAMOND BAR
RUN DATE: 14/10/2002 09:55:20
VOUCHER REGISTER
PAGE:
1
DUE THRU- 10/10/2002
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT
DATE CHECK
EXCEL LANDSCAPE
1385538-45500--
12359
42173 LANDSCAPE MAINT-DIST 38
631,00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
631.00
TOTAL DUE VENDOR
63i-00
FEDERAL EXPRESS
0014090-42120--
441104480 EXPRESS MAIL -GENERAL
125.38
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
125-38
TOTAL DUE VENDOR
125.38
FILTERFRESH
0014090-42325--
456510 SUPPLIES -COFFEE
62.92
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
62.92
TOTAL DUE VENDOR
62.92
FOOD SYSTEMS INC,
0015510-42325--
22696 MTG SUPPLIE$-P/WORKS
23.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
23.00
TOTAL DUE VENDOR
23.00
MAYRA GARAY
001-23002--
52736 PARK DEP REFUND-REAGAN
50.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
50-00
TOTAL DUE VENDOR
50.00
MARIA GONZALEZ
001-23002--
52645 PARK DEP REFUND-REAGAN
50.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
HALL & FOREMAN,INC
0015510-45227-_
12503
1208039 PROF.SVCS-INSPECTION
255.00
0015551.45223--
12005
1208037 PROF.SVCS-PLAN CHECK
51.39
0015551 45223--
12047
1208038 PROF.SVCS-PLAN CHECK
182.67
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
465.06
TOTAL DUE VENDOR
489.06
HINDERLITER, de LLAMAS & AS50CIATES
0014090-44010--
7602 TAX AUDITING SVCS -3RD QTR
6,071.94
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
6,0'71:94
TOTAL DUE VENDOR
6,071.94
HIRSCH & ASSOCIATES INC
001-23010--
0216RE#1 REIMB-FPL 99-24
12.59
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
12.59
TOTAL DUE VENDOR
12.59
CITY OF DIAMOND BAR
RUN DATE: 10/10/2002 09:58:20
VOUCHER REGISTER
PAGE:
5
DUE THRU: 10/10/2002
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT
DATE CHECK
HOMEDFPD-
6015340 42210-
12548
L020902 MOTION SENSORS -PARKS
_,413-83
TOTAL PREPAIDS
-OC
TOTAL VOUCHERS
1,413.83
TOTAL DUE VENDOR
1,413.631
HUMAN RESOURCES COUNCIL
0015310-42340--
6995625 CONF-D HENSLEY 11/27
299.00
TOTAL PREPAIDS
,00
TOTAL VOUCHERS
.299.00
TOTAL DUE VENDOR
299,00
ILAHI ENG_NE£RING
0014090-46230--
26761 COMP EQ -HARDWARE
106.09
5304090-42205--
12524
87284226809 EQ -TONER
816.00
5304090-42205--
12524
87284226809 MAINT-PRINTER
758,00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,674.09
TOTAL DUE VENDOR
1,674.09
INLAND EMPIRE STAGES
0015350-45310--
12370
6079 TRANPORTATN-SR EXCURSION
864.00
1125360-45310--
12515
6512 EXCURSION -TRANSPORTATION
302.40
0015350-45310--
12515
6512 EXCURSION-SOLVANG
372.60
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,539.00
TOTAL DUE VENDOR
1,539.00
INLAND VALLEY DAILY BULLETIN
G014040-42115-
12280
197927 AD -PUBLIC HEARING
171.15
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
171.15
TOTAL DUE VENDOR
171.15
KENS HARDWARE
1264411-42210--
SEPT 02 SUPPLIES-SYC CYN PK
17.90
0015340-42210--
SEPT 02 SUPPLIES -PARKS
216.03
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
233.93
TOTAL DUE VENDOR
233.93
JEFF KOONTZ
001-34780--
50578 RECREATION REFUND
150.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
150.09
TOTAL DUE VENDOR
150.00
L T EY.CAVATINC INC
2505215-46420-13899-46420
12332
GRADING IMP PROJ-COMM SIC
136,990.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
136,980.00
TOTAL DUE VENDOR
136,980.00
CITY OF DIAMOND BAR
RUN DATES IVI C/2002 US! 58:2C
VOUCHER REGISTER
PAGE: 6
DUE THRU: 10/10/2002
PREP"IG
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT DATE CHECK
IDM ASSOCIATES INC
001-23010--
440
PROP.SVCS-FPL 2002-44
828.75
001-23010--
440
PROF.SVCS-FPL 2002-17
705.00
0015210-44000--
446
PROF.SVCS-ADMIN FEE
5.6.25
-001-23010--
440
PROF,SVCS-FPL 2002-24
25'%50
001-23010--
44C
PROF,SVCS-FPL 2002-34
210.00
001-23010-
440
PROP.SVCS-FPL 2002-08
93.75
001-23010--
440
PROF.SVCS-FPL 2002-41
560-00
OC1-23010--
440
PROF.SVCS-FPL 2002-42
490.00
001-23010--
440
PROF.SVCS-FPL 2002-32
280.00
001-23010--
440
PROF.SVCS-FPL 2002-46
168.75
001-23010--
440
PROF.SVCS-FPL 2001-15
525.00
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
4,175-00
TOTAL
DUE VENDOR
4,175.00
LEWIS ENGRAVING INC
0014090-42113--
12319
5986
ENGRAVING SVCS-TILE/BADGE
26.79
'DOTAL
PREPAIDS
.00
TOTAL,
VOUCHERS
26-79
TOTAL
DUE VENDOR
26.79
LOS ANGELES COUNTY PUBLIC WORKS
0015340-45300--
12170
AR250193 SUMP PUMP MAINT-JUL 02
360.52
TOTAL
PREPAIDS
-00
TOTAL
VOUCHERS
360.52
TOTAL
DUE VENDOR
36052
MAINTEX
0015340-42210--
12540
612207
SUPPLIES-HERITAGE C/CTR
71.95
0015340-42210 -
12540
611977
SUPPLIES-HERITAGE C/CTR
250.57
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
322.52
TOTAL
DUE VENDOR
322.52
MANHOLE ADJUSTING INC
2505510-46411-15402-46411
12207
1249
CONST SVCS-SLURRY SEAL
8,925.54
25D551C-46411-15402-46411
12207
1248
CONST SVCS-SLURRY SEAL
12,489.19
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
21,414.73
TOTAL
DUE VENDOR
21,414,73
MARTA BELL/STACEY HELL
001-23002--
52739
PARK DEP REFUND-SYC CYN
50.00
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
50.00
TOTAL
DUE VENDOR
50.60
P.-TU MARWAP.
001.34760,
50652
RECREATION REFUND
55.D0
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
95 00
TOTAL
DUE VENDOR
95.00
CITY OF DIAMOND BAR
RUN DATE: 10/10/2002 09:58:20
VOUCHER REGISTER
PAGE: 7
DUE THRU: 10/10/2002
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO # INVOICE DESCRIPTION
AMOUNT DATE CHECK
D£NA MCDONALD
001-34780--
51096 RECREATION RNFUND
30.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
30.00
TOTAL DUE VENDOR
30.00
MIRACLE RECREATION EQUIPMENT CO.
0015340-42210--
580135 SUPPLIES -PARKS
160-83
TOTAL PREPAIDS
.00•
TOTAL VOUCHERS
160.83
TOTAL DUE VENDOR
160.83
MUNICIPAL INFO SYSTEMS ASSC OF CA
0014070-42340--
TRAINING -J DEFRIEND
250.00
TOTAL PREPAIDS
-00
TOTAL VOUCHERS
250.00
TOTAL DUE VENDOR
250.00
GARY L NEELY
0015210-44000--
12343 093002-18 PROF.SVCS-GOV CONSULTANT
3,240 00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
3,240.00
TOTAL DUE VENDOR
3,240.150
ELISA NEPOMUCENO
001-34780--
50689 RECREATION REFUND
135.00
TOTAL PREPAIDS
.00.
TOTAL VOUCHERS
135.00
TOTAL DUE VENDOR
135.00
OLYMPIC STAFFING SERVICES
00153i0-44000--
86862 TEMP SVCS -WK 9/22
158.88
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
158.88
TOTAL DUE VENDOR
158.58
RICK PAN
001-34780--
50649 RECREATION REFUND
80.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
80.00
TOTAL DUE VENDOR
80.00
POMONA WHOLESALE ELECTRIC INC
0015340-42210--
14254701 SUPPLIES-PANTERA
20.32
0015340-42210--
14253201 SUPPLIES-SYC CYN PK
23.90
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
44-02
TOTAL I)UE VENDOR
44.02
CITY OF DIAMOND BAR
RUN DATE: 10/10/2002 09:58:20
VOUCHER REGISTER
PAGE: 8
DUE THRU: 10/10/2002
FREF;AI:-
FUND/SECT-ACCT-PROSECT-ACCT
PC 4
INVOICE DESCRIPTION AMOUNT
DATE CHECK
PROTECTION SERVICE INDUSTRIES
0015340-42210--
12566
1065398 ALARM SVCS SXC CYN
89.01
0015340-42210--
12566
1066704 FIRE ALARM SVCS -HERITAGE
71.88
0015340-42210--
12566
1066229 ALARM SVCS -HERITAGE
19
08
-
TOTAL PREPAIDS
.GC
TOTAL VOUCHERS
239.9
TOTAL DUE VENDOR
239.97
PIA RAMIREZ
001-34780--
50647 RECREATION REFUND
35.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
35.00
TOTAL DUE VENDOR
35.00
REINHERGER PRINTWERKS
0014090-42110--
12320
12205 PRINT SVCS -STATIONERY
360.12
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
360.12
TOTAL DUE VENDOR
360-12
S C SIGNS 6 SUPPLIES LLC
0015554-41250--
19817 SUPPLIES -ROAD MAINT
206.76
TOTAL PREPAIDS
uD
TOTAL VOUCHERS
206.76
TOTAL DUE VENDOR
206.76
MARY HELEN SAMARDZICH
001-34780--
50737 RECREATION REFUND
50.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
50-00
TOTAL DUE VENDOR
50.00
SAN GABRIEL VALLEY TRIBUNE
0014040-42115--
12281
199527 AD -PUBLIC HEARING
173.88
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
173.88
TOTAL DUE VENDOR
173.68
SCMAF
0015350-45300 -
18646 REGIS -SOFTBALL
24.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
24.00
TOTAL DUE VENDOR
24.00
SMART & FINAL
0015350-41200--
29617 SUPPLIES -COMM SVCS
97.21
0015350-41200--
12354
29338 SUPPLIES -SR PROGRAM
154.44
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
251.65
TOTAL DUE VENDOR
251.65
CITY OF DIAMOND BAR
RUN DATE: 10/10/2002 09:58:20
VOUCHER REGISTER
PAGE:
5
DUE THRU: 10/10/2002
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION AMOUNT
DATE CHECK
SOUTHERN CALIFORNIA EDISON
1395539-42126--
ELECT SVCS-DIST 39
228.39
1385538-42126--
ELECT SVCS-DIST 38
27.00
0015340-42126--
ELECT SVCS -PARKS
5,246.19
-1385538-4,2126--
ELECT SVCS-DIST 36
296.99
0015510-42126--
ELECT SVCS -TRAFFIC CONTRL
186.66
0015510-42126--
ELECT SVCS -TRAFFIC SIGNAL
1,546..23
1415541-42126-
ELECT SVCS-DIST 41
141,99
TOTAL
PREPAIDS
-00
TOTAL
VOUCHERS
7,675.45
TOTAL
DUE VENDOR
7,675.45
SOUTHLAND SPORTS OFFICIALS
D015350 -4530D--
12291
OPPICIAL SVCS -9/18-10/01
966.00
TOTAL
PREPAIDS
-DO
'
TOTAL
VOUCHERS
966.00
TOTAL
DUE VENDOR
966.00
SOY TANJUAQUIO
001-23002--
52906
PARK DEP REFUND-REAGAN
50.0.0
TOTAL
PREPAIDS
,00
TOTAL
VOUCHERS
50.00
TOTAL
DUE VENDOR
50.00
THOMPSON PUBLISHING GROUP INC
0014090-42320-,
PUBLICATION -VIDEO COMPLNC
398.00
TOTAL
PREPAIDS
-00
TOTAL
VOUCHERS
390.00
TOTAL
DUE VENDOR
390.00
NANCY TONNU
001-23CO2
52642
PARK DEP REFUND-PANTERA
50.00
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
50.00
TOTAL
DUE VENDOR
50.00
MIKE UDO
0015340-42210--
12558
94502
INSTALLED SVCS -PETERSON
900.00
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
900.00
TOTAL
DUE VENDOR
900.00
UNIFORM CENTER
0014415-4120D-
12382
476432-90 UNIFORMS-V/PATROL
20.36
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
20.36
TOTAL
DUE VENDOR
20.36
VALLEY TROPHY & NAMEPLATE
001$350-41200--
10445
SUPPLIES -RECREATION
60:20
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
60.20
TOTAL
DUE VENpOR
68.20
CITY OF DIAMOND BAR
RUN DATE- 10/10/2002 09:58:20 VOUCHER REGISTER PAGE: 10
DUE THRU: 10/10/2002
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO 4 INVOICE DESCRIPTION AMOUNT DATE CHECK
VERIZON CALIFORNIA
0015340-42125-- 9098619227 PH.SVCS-MAPLE HILL PARK 90.99
TOTAL PREPAIDS .00
TOTAL VOUCHERS 90.99
- TOTAL DUE VENDOR 90.95
WELLS FARGO CARD SERVICES
0014030-42330--
ICMA CONF-CMGR
75.
C0
0014090-42325--
MTG-CMGR
231.78
0014030-42330--
CREDIT MEMO-ICMA CONF
-150.00
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
156.78
TOTAL
DUE VENDOR
156.78
WORLD WIDE BINGO SUPPLIER
1255215-41200-09690402-41200
12353 0266
SUPPLIES -SENIOR BINGO
125.06
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
125.06
TOTAL
DUE VENDOR
125.06
PAUL WRIGHT
0014090-44000--
12208
A/V SVCS-PLN,COUNCIL
280.00
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
280.00
TOTAL
DUE VENDOR
280.00
BOB ZIRBES
0014010-42125--
REIMB-CELL CHRGS SEPT -OCT
66.50
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
66.50
TOTAL
DUE VENDOR
66.50
REPORT TOTAL PREPAIDS .00
REPORT TOTAL VOUCHERS 256,189.29
REPORT TOTAL 256.199.29
Agenda # _ 6
Meeting Date: October 1 S, 2002
CITY COUNCIL AGENDA REPORT
1 .MejY 1RA",
.y
TO: Honorable Mayor and Members of,the City Council
VIA: Linda C. Lowry, City Manage
TITLE: Treasurer's Statements — Revised July 31, 2002 and August 31,2002
RECOMMENDATION:
Approve the Revised July 2002 and August 2002 Treasurer's Statements.
FINANCIAL IMPACT:
No Fiscal Impact
BACKGROUND:
Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City
Council's review and approval. This statement shows the cash balances for the various funds, with a
breakdown of bank account balances, investment account balances and the effective yield earned
from investments.
DISCUSSION:
The July 2002 Treasurer's Statement was presented to the City Council at it's meeting on September
3, 2002. During the preparation of the August 2002 Treasurer's Statement it was noticed that the
LAIF investment earnings in the amount of $192,891.29 had not been included in the balances. In
addition, there had been audit adjustments that affected beginning balances that had not been
included. Therefore, the City Council is being presented with a revised Treasurer's Statement for July
2002. The August 2002 Treasurer's Statement is also being presented for approval.
PREPARED BY:
Linda G. Magnuson, Finance Director
REVIEWED BY:
DepartHead
Deputy City Manager
Attachments: Revised July 2002 Treasurer's Statement and August 2002 Treasurer's Statement
CITY OF DIAMOND BAR
TREASURER'S MONTHLY CASH STATEMENT
Revised - July 31, 2002
BEGINNING TRANSFERS ENDING
BALANCE RECEIPTS DISBURSEMENTS IN (OUT) BALANCE
GENERAL FUND
$20,955,67647
$1,611,999.93
$1,451,520.21
($109,221.07)
$21,006,935.12
LIBRARY SERVICES FUND
85,254.13
569.53
496.37
85,327.29
COMMUNITY ORG SUPPORT FD
{4,574,26)
0.00
1,100.00
7,100.26
1,42600
GAS TAX FUND
440,89043
1,934.92
0.00
(239,413.66)
203,411.69
TRANSIT TX (PROP A) FD
1,108,765.42
185,472.08
96,792.29
1,197,445.21
TRANSIT TX (PROP C) FD
1,320,307,32
50,974.22
0.00
(131,221.36)
1,240,060.18
INTEGRATED WASTE MGT FD
426,625.34
37,025,19
15,371.15
448,279.38
A32928 -TR CONGESTION RELIEF FD
200,307.45
13,836.86
0.00
(58,985.00)
155,159.31
AIR QUALITY IMPRVMNT FD
242,365.10
1,599.20
7,173.56
236,790.74
TRAILS/ BIKEWAY (SB821) FD
62,041.00
270.73
0.00
(62,311.73)
0.00
PARK & FACILITIES DEVEL. FD
2,399,847.28
15,893.68
0.00
(623,209.03)
1,792,531.93
COM DEV BLOCK GRANT FD
688.83
4,899.73
(4,210.90)
CITIZENS OPT -PUBLIC SAFETY FD
283,697.46
2,137.46
20,677.18
265,157.74
NARCOTICS ASSET SEIZURE FD
348,064.76
2,320.38
350,385.14
CA LAW ENFORCEMENT EQUIP PRGM
117,384.96
777,02
118,161,98
LANDSCAPE DIST #38 FD
559,021.20
7,058.77
13,124.60
(58,421.39)
494,533.98
LANDSCAPE DIST #39 FD
239,594.73
4,316.21
7,329.14
236,581,80
LANDSCAPE DIST #41 FD
414,714.41
3,654.07
5,981.11
412,387.37
GRAND AV CONST FUND
132,685,28
0.00
(785.00)
131,90028
CAP IMPROVEMENT PRJ FD
(1,633,498.34)
400.00
240,594,80
1,018,523.02
(855.170.12)
SELF INSURANCE FUND
903,576.24
79,684.31
154,409.00
1,137,669.55
EQUIPMENT REPLACEMENT FUND
107,171.36
709.77
80,000.00
187,881.13
COMPUTER REPLACEMENT FUND
(23,535.96)
0.00
23,535.96
0.00
TOTALS
$28,687,070.61
$2,020,634.33
$1,865,060.14
$0.00
$28,842,644.80
SUMMARYjOLCASK
DEMAND DEPOSITS: GENERAL ACCOUNT $429,825.91
PAYROLL ACCOUNT 9,218.07
CHANGE FUND 250.00
PETTY CASH ACCOUNT 500.00
TOTAL DEMAND DEPOSITS $439,793.98
INVESTMENTS: US TREASURY Money Market Acct $13,238.24
LOCAL AGENCY INVESTMENT FD 28,389,612.58
TOTAL INVESTMENTS $28,402,850.82
TOTAL CASH $28,842,644.80
Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. All funds are available fo
withdrawal within 24 hours. Investment In the Local Agency Investment Fund is allowed under the City's formally adopted
investment policy.
As a secondary investment option, the City continues to maintain the US Treasury Sweep Account with Wells Fargo, Any
excess funds are "swept" on a daily basis from the Oty's bank accounts and are Invested overnight into an investmen
pool of US Treasury Notes. Interest is credited to the City's bank account on a monthly basis
L,A.I.F - Effective Yield for Jufy 2002
Money Market -Effective Yield for July 2002
2,714%
1,177%
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The above summary provides sufficient cash flow liquidity to meet the next six month's
estim ed expendi es.
Linda C. Lowry, Treasurer
CITY OF DIAMOND BAR
TREASURER'S MONTHLY CASH STATEMENT
Augusi 31, 2002
BEGINNING TRANSFERS ENDING
BALANCE RECEIPTS DISBURSEMENTS IN (OUT) BALANCE
GENERAL FUND
$21,006,935.12
S900,486.21
$1,043,550,88
$20,863,870.45
LIBRARY SERVICES FUND
85,327.29
718.03
84,609.26
COMMUNITY ORG SUPPORT FD
1,426.00
2,500.00
(1,074.00)
GAS TAX FUND
203,411.69
203,411.69
TRANSIT TX (PROP A) FD
1,197,445.21
101,860.86
70,479.14
1,228,826.93
TRANSIT TX (PROP C) FD
1,240,060.18
51,986,73
1,292,046.91
INTEGRATED WASTE MGT FD
448,279.38
20,577.00
10,711.69
458,144.69
AB2928-TR CONGESTION RELIEF FD
155,159.31
155,159.31
AIR QUALITY IMPRVMNT FD
236,790.74
102.25
236,688.49
PARK & FACILITIES DEVEL. FD
1,792,531,93
1,792,531.93
COM DEV BLOCK GRANT FD
(4,210.90)
22,182.00
19,033.31
(1,06221)
CITIZENS OPT -PUBLIC SAFETY FD
265,157.74
39,448.00
4,773.07
299,83267
NARCOTICS ASSET SEIZURE FD
350,385.14
48,406.67
301,978.47
CA LAW ENFORCEMENT EQUIP PRGM
118,161.98
118,161.98
LANDSCAPE DIST #38 FD
494,53398
2,958.90
39,07959
458,413.29
LANDSCAPE DIST #39 FD
236,581.80
1,697.06
22,650.06
215,628.80
LANDSCAPE DIST #41 FD
412,387.37
354.56
22,299.70
390,442.23
GRAND AV CONST FUND
131,900.28
131,900.28
CAP IMPROVEMENT PRJ FD
(855,170.12)
757,007.25
(1,612,17737)
SELF INSURANCE FUND
1,137,669.55
1,137,669.55
EQUIPMENT REPLACEMENT FUND
187,881 13
187,881.13
COMPUTER REPLACEMENT FUND
0.00_
0 00
TOTALS
$28,842,644.80
$1,141,551.32
$2,041,311.64 _
$0.00 $27,942,884.48
SUMMARY OF GASH:
DEMAND DEPOSITS: GENERAL ACCOUNT $325,463.38
PAYROLL ACCOUNT 9,534.66
CHANGE FUND 250.00
PETTY CASH ACCOUNT 500.00
TOTAL DEMAND DEPOSITS $335,748.04
INVESTMENTS: US TREASURY Money Market Acct. $17,523.86
LOCAL AGENCY INVESTMENT FD 27,589,612.58
TOTAL INVESTMENTS $27,607.136.44
TOTAL CASH $27,942,884,48
Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. All funds are available fo
withdrawal within 24 hours. Investment in the Local Agency Investment Fund is allowed under the City's formally adopted
investment policy.
As 0 secondary investment option, the City continues to maintain the US Treasury Sweep Account with Wells Fargo. Any
excess funds are "swept" on a daily basis from the City's bank accounts and are invested overnight into an investmen
pool of US Treasury Notes. Interest is credited to the City's bank account on a monthly basis
L.A.I.F - Effective Yield for August 2002 2.594%
Money Market -Effective Yield for August 2002 1,151%
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The above summary provides sufficient cash flow liquidity to meet the next six month's
esti ed expendit s.
a e
Vj
Linda C. Lowry, Treasurer
CITY COUNCIL
Agenda # 6 , 7
Meeting Date: Oct. 15, 2002
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manageol r'T
TITLE: Rejection of Claim — Filed by Veronica Lockhart on October 1, 2002.
RECOMMENDATION: Carl Warren & Co., the City's claims administrator, recommends the City
Council reject the claim filed by Veronica Lockhart.
FINANCIAL IMPACT: There is no financial implication associated with rejecting this claim. The
claim for damage is for approximately $960.86. Should the claim be successful, it will be paid by the
JPIA.
BACKGROUND: On October 1, 2002, Veronica Lockhart filed a Claim for Damages with the City
alleging that a tree branch fell on top of her car. Carl Warren & Co., the City's claims administrator,
determined that the claim appears to be one of questionable liability and has recommended denial.
Upon action by the City Council, appropriate notice shall be sent to the claimant and Carl Warren &
Co.
PREPARED BY: Tommye Cribbins, Asst. City Clerk
REVIEWED BY:
,*vyuxa-,
Department Head Deputy City nager
XZ; --/7Z
October 4, 2002
TO: The City of Diamond Bar
ATTENTION: Tommye Cribbins, Asst. City Clerk
RE: Claim Lockhart vs. The City of Diamond Bar
Claimant Veronica Lockhart
D/Event 9/20/2002
Rec'd Y/Office 10/1/2002
Our File S-134482-DBK
We have reviewed the above captioned claim and request that you take the action indicated below:
CLAIM REJECTION: Send a standard rejection letter to the claimant.
Please provide us with a copy of the notice sent, as requested above. If you have any questions please
contact the undersigned.
Very truly yours,
CA WARREN & COMPANY ,
G
Dwight J. Kunz
cc: CJPIA w/enc.
Attn.: Executive Director
CARL WARREN & CO.
CLAIMS MANAGEMENT -CLAIMS ADJUSTERS
750 The City Drive - Src 411) - Orange, CA 92668
Mail: P.O. Bos 25180 Santa Ana, Ca 92799-5180
Phone; (714) 740-7999 Est. 140 - (800) 572-6900 - I�ax: (714) 7411-9412
Agenda # 6 R _
Meeting Date: October 15,2002
CITY COUNCIL '�`° ` " AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE:
Change in Voucher Register Approval Process
RECOMMENDATION:
Eliminate weekly Finance Committee meetings for the purpose of approving the voucher register.
FINANCIAL IMPACT:
None
BACKGROUND:
Upon incorporation, the City Council approved Ordinance No. 6, which is an ordinance that
established a procedure for the payment of claims and demands against the City. This ordinance
states in Section 6c that "All demands, invoices, or claims shall be audited by the Director of Finance,
who shall prepare a register of audited demands." It further states in Section 6d "Such demands,
invoices, or claims shall be approved by the City Manager and Finance Committee consisting of two
designated members of the City Council".
DISCUSSION:
For the past several years, it has been the practice for the Finance Committee to hold meetings for
the purpose of reviewing the voucher registers. On September 17, 2002, the City Council approved
a weekly voucher register process resulting in the possibility of weekly Finance Committee meetings.
The recommendation is to eliminate the weekly Finance Committee meetings. It is understood that
the Finance Committee members will continue to review and approve the voucher registers. It is also
understood that at least one of the Finance Committee members will review the register in detail and
advise the other member of any questionable vouchers found on the register. After all issues have
been settled, the checks will be prepared and released. It is anticipated that the reviews will take
place by Thursday noon each week, so checks can be prepared and released that afternoon. In the
absence of one or more members of the Finance Committee, checks may be issued with the City
Manager's approval, and with expected ratification by the Committee after the fact.
PREPARED BY:
Linda G. Magnuson, Finance Director
Deputy City Manager
Agenda # _ 9_rr„�
Meeting Date: October 15 2002
CITY COUNCIL . REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manage 6W
TITLE: Authorize City Manager to enter agreement with Walnut Valley Water District for work
associated with construction of Water Distribution System for Community/Senior Center
for an amount not to exceed $255,966.50
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to enter into an agreement with
Walnut Valley Water District to complete work associated with construction of a water distribution
system for the new Community/Senior Center.
FINANCIAL IMPACT:
There are sufficient funds available in the project budget for this expenditure. To date, the City has
incurred the design fees of $3,200. It is requested that the Council authorize payment of the
remaining service fees of $249,566.50 for a total expenditure of $255,966.50.
BACKGROUND:
The City is beginning construction of a new 22,500 sq. ft. Community/Senior Center at the corner of
Grand Avenue and Summitridge Drive, at Summitridge Park. As part of the project, the City must
replace an existing Walnut Valley Water District reclaimed water line that traverses the property and
install a completely new potable water system.
DISCUSSION:
Walnut Valley Water District requires the City to pay for the design and installation of the new
reclaimed water line. The District requires this work to be performed by their crews or contractors
working under contract with the District.
Also, in order for the City to construct a new potable water system on site, the District must complete
work on their main water lines. Again, this work must be performed by their crews or contractors
working under contract with the District. All of the potable system work performed by the District
takes place on Water District water lines. The City will still be required to construct all facilities
associated with the new potable water system from the Walnut Valley Water District water meter to
the building.
The attached information from Walnut Valley Water District identifies $180,200 of direct costs and
$72,566 of indirect costs to complete the work. Indirect costs include items such as acreage supply
and reservoir capacity charges and a 20% administrative fee. As mentioned earlier the City has
already incurred the $3,200 design fee.
PREPARED BY:
Deputy City Manager
Attachments:
Walnut Valley Water District Cost Estimate for Community/Senior Center Water Distribution
WALNUT VALLEY WATER DISTRICT
271 South Brea Canyon Road, Walnut, CA 91789
September 6, 2002
TO: City of Diamond Bar
Attention: David Doyle
RE: Cost Estimate -Water Distribution System for Diamond Bar Community/Senior Center (Phase II)
Work Order 02-2715
PREPAID DESIGN FEE
DIRECT COSTS
Labor
Valves
D.I. Pipe
Meters
Service Materials
Setters
D.I. Fittings & Miscellaneous Materials
Permit(s)
$3,200.00
$3,200.00
$115,300.00
$5,200.00
$45,400.00
$1,500.00
$3,000.00
$1,300.00
$8,500.00
nig
ESTIMATED DIRECT COSTS: $180,200.00
INDIRECT COSTS
District Administrative Charge $36,040.00
Acres I Rale
Acreage Supply Charge 17.10 $1,a8500 $25,051.50
Reservoir Capacity Charge 17.10 $1,000.00 $17,100.00
Sign -Up Security Deposit & Administrative Charge $40.00 (For Commercial)
Less Prepaid Design Fees ($3,200.00)
Less Prepaid ASC/RCC ($2,465.00)
ESTIMATED INDIRECT COSTS: $72,566.50
ESTIMATED TOTAL PROJECT COSTS $255,966.50
SCHEDULE OF PAYMENTS
(Per District Rules and Regulations)
1st Payment (Prepaid Design Fee)
2nd Payment (Indirect Costs. Permit, and Meters)
Indirect Costs
Permit
Meters
3rd Payment (Prior to Award of Bid)
Valves
D.I. Pipe*
Service Materials "
Setters'
D.I. Fittings & Miscellaneous Materials
4th Payment (Prior to Award of Bid)
Labor'
$3,200.00
$3,200.00
$72,566.50
n/a
$1,500.00
$74,066.50
$5,200.00
$45,400.00
$3,000.00
$1,300.00
$8,500.00
$63,400.00
$115,300.00
$115,300.00
ESTIMATED TOTAL PROJECT COSTS $255,966,50
` Subject to adjustment to reflect actual bid prices.
PLEASE NOTE: THIS ESTIMATE 1S VALID FOR 90 DAYS. IF THE ACTUAL INSTALLATION COST
IS MORE THAN THE ESTIMATE, THE DEVELOPER SHALL FORTHWITH, UPON
DEMAND, PAY SUCH EXCESS; AND, IN THE EVENT THE COST IS LESS THAN THAT
ESTIMATED BY THE DISTRICT, THE DISTRICT WILL REFUND THE EXCESS.
ACCEPTED AND CONCURRED IN:
(Company)
(Name & Signature)
SUBMITTED BY:
WALNUT VALLEY WATER DISTRICT
SherySaw
Engineering & Planning Manager
�/e/ z
(Date) (Dare)
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
I'
VIA: Linda C. Lowry, City ManageU
TITLE: Notice of Completion for the Area 4 Slurry Project
p ry 1
Agenda # 6.10.1
Meeting Date: October 15, 2002
AGENDA REPORT
RECOMMENDATION:
It is recommended that the City Council accept the work performed by Pavement Coatings Company and authorize the City
Clerk to file the proper Notice of Completion.
FINANCIAL IMPACT:
The process of filing the Notice of Completion has no fiscal impact on the City.
BACKGROUND:
The City Council awarded a construction contract to Pavement Coatings Company on June 18, 2002 in an amount not -to -
exceed $323,797.55. Furthermore, it was recommended that the City Council authorize a contingency amount of
$30,000.00 for project change orders to be approved by the Clty Manager for a total authorization amount of $353,797.55.
The Public Works Division authorized the Notice to Proceed for the project on July 15, 2002.
DISCUSSION:
Pavement Coatings Company has completed all work required as part of this project in accordance with the specifications
approved by the City. A contract change order in the amount of $2,955.00 was requested to incorporate the addition of
striping on the three (3) speed humps along Navajo Springs Road/Decorah Road. Prior to the striping addition, the actual
contract amount was $322,846.55. With the approval of the change order, the final construction contract amount for this
project is $325,801.55.
PREPARED BY:
John L. flasin, Assistant Engineer
REVIEWED BY:
David . iu Aaais DeStefao
Director of Public Works Deputy City Ma ager
Attachment: Notice of Completion
Date Prepared: October 10, 2002
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
CITY OF DIAMOND BAR
21825 E. COPLEY DRIVE
DIAMOND BAR, CALIFORNIA 91765
ATTENTION: CITY CLERK
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion.
Notice is hereby given that:
1. The undersigned is the owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter
described:
2. The full name of the owner is City of Diamond Bar
3- The full address of the owner is 21825 E. Copley Drive
Diamond Bar, CA 9I765
4. The nature of the interest or estate of the owner is; "In fee"
(If other than fee, strike "In fee" and insert, for example, "purchaser under contract of purchase.- or "lessee")
The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common
are: NAMES ADDRESSES
6. A work of improvement on the property hereinafter described was completed onAu gust 82002 . The work done was:
Area 4 Slurry Seal Pr6ect
7. The name of the contractor, if any, for such work of improvement was Pavement Coatings Company
Jul 2 2002
(If no contractor for work of improvement as a whole, insen "none") (Date of Contract)
8. The property on which said work of improvement was completed is in the City of Diamond Bar, County of Los Angeles. State of
California, and is described as follows Area within the boundaries of Tem le Avenue Diamond Bar Boulevard Golden
Springs Drive and Gold Rush Drive,
9. The street address of said property is "none"
(If no street address has been officially assigned, insert "none")
CITY OF DIAMOND BAR
Dated: _
Verification fix Individual Owner
Signature of owner or corporate officer of owner named in paragraph 2 or his agent
VERIFICATION
I. the undersigned, say: I am the Director of Public Works the declarant of the foregoing
('resident of', "Manager of, "A partner of," "Owner of," etc.)
notice of completion; I have read said notice of completion and know the contests thereof; the same is true of my own knowledge.
I declare under penalty of perjury that the foregoing is true and correct_
Executed on
(laic of signature)
20-, at Diamond Bar California.
(City where signed)
(Personal signature cifthe individual who is swearing that the contents of
the notice of completion are true)
CITY COUNCIL ��,\
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager ,Q,u(,
Agenda # 6.10.2
Meeting Date: October 15, 2002
AGENDA REPORT
TITLE: Notice of Completion for the Area 4 Asphalt Rubber and Aggregate Membrane (ARAM) Project
RECOMMENDATION:
It is recommended that the City Council accept the work performed by Manhole Adjusting, Inc. and authorize the City Clerk
to file the proper Notice of Completion.
FINANCIAL IMPACT:
The process of filing the Notice of Completion has no fiscal impact on the City.
BACKGROUND:
The City Council awarded a construction contract to Manhole Adjusting, Inc. on June 18, 2002 in an amount not -to -exceed
$249,504.99. Furthermore, it was recommended that the City Council authorize a contingency amount of $25,000.00 for
project change orders to be approved by the City Manager for a total authorization amount of $274,504.99. The Public
Works Division authorized the Notice to Proceed for the project on July 15, 2002.
DISCUSSION:
Manhole Adjusting, Inc. has completed all work required as part of this project in accordance with the specifications
approved by the City. A contract change order in the amount of $23,794.15 was requested to incorporate the addition of
ARAM application on Lee Creek Drive, Macenta Lane (south of Afamado Lane), Canoe Cove Drive (south of Ballena Drive),
and Casa Loma Drive (from Charmingdale Road to Rancheria Road). Prior to the ARAM addition, the actual contract
amount was $239,587.71. With the approval of the change order, the final construction contract amount for this project is
$263,381.86.
PREPARED BY:
John L. Ilash Assistant Engineer
REVIEWED BY:
i
ll-ai
id QXu J es DeStef no
Director of Public Works Deputy City M nager
Attachment: Notice of Completion
Date Prepared: October 10, 2002
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
CITY OF DIAMOND BAR
21525 E. COPLEY DRIVE
DIAMOND BAR, CALIFORNIA 91765
ATTENTION: CITY CLERK
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion.
Notice is hereby given that:
1. The undersigned is the owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter
described:
2. The full name of the owner is CitX of Diamond Bar
3. The full address of the owner is 21825 E. Copley Drive
Diamond Bar, CA 91765
4. The nature of the interest or estate of the owner is; "In fee'
(If other than fee, strike "In fee" and insert, for example, 'purchaser under contract of purchase," or "lessee")
The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common
are: NAMES ADDRESSES
6. A work of improvement on the property hereinafter described was completed on August 8, 2002 . The work done was:
Area 4 Asphalt Rubber and Aggrelzate.Mernbrane ARAM Prosect
7. The name of the contractor, if any, for such work of improvement was Manhole Admustin Inc.
July 3, 2002
(If no contractor for work of improvement as a whole, insert "none") (Date of Contract)
$. The property on which said work of improvement was completed is in the City of Diamond Bar, County of Los Angeles, State of
California, and is described as follows Area within the boundaries of Temple Avenue Diamond Bar Boulevard, Golden
Sprin sg Drive and Gold Rush Drive.
9. The street address of said property is "none"
Dated
verificauou for Individual owner
(If no sheet address has been ofhciaily assigned, insert "none")
CITY OF DIAMOND BAR
Signature of owner or corporate Officer of owner named in paragraph 2 or his agent
'VERIFICATION
I, the undersigned, say: I am the Director of Public Works the declarant of the foregoing
('resident of', "Manager of," "A partner oC"'Owner of," etc,)
notice of completion; I have read said notice of completion and know the contests thereof; the same is true of my own knowledge.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on 20 _, at Diamond Bar California.
(Pate of signature) (City where signed)
(Personal signature of the individual who is swearing that the contents of
the notice of completion are true)
Agenda # 6.11
Meeting Date: Oct. 15, 2002
CITY COUNCILAGENDA REPORT
C�17Jt EK1R \t���'�
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manage �4"
TITLE: Amendment No. 3 to a Professional Services Agreement with BonTerra
Consulting in an amount not -to -exceed $7,370 to prepare CEQA Documentation
for a Library Building at the Summit Ridge Park Community/Senior Center
Project Site, and request to appropriate $7,370 from General Fund reserves.
RECOMMENDATION:
It is recommended that the City Council approve the amendment and allocate the necessary
resources from General Fund reserves.
BACKGROUND:
The City is in the process of preparing an application for the next Library Bond Act funding cycle. The
completion of environmental documentation is a component of the application. BonTerra Consulting
has previously prepared the environmental evaluation for the Community and Senior Center Project
that resulted in the adoption of a Mitigated Negative Declaration (MND). BonTerra is the most
qualified consultant to complete the environmental analysis for the proposed 25,000 square foot
library building. The previously prepared MND evaluated the site for the construction of the
Community and Senior Center and the creation of a pad for a future building. As the future use of the
pad was unknown at the time of the MND preparation an analysis of a future building and its use was
not incorporated into the CEQA documentation.
The scope of work and tasks to prepare the CEQA documentation for the construction of a 25,000
square foot library include:
1. Project initiation, site visitation and review of prepared documentation for the library.
2. Preparation of an Initial Study, Mitigated Negative Declaration and Response to Comments
documents.
3. Preparation of a Mitigation Monitoring Program, necessary filings and meetings to complete the
project.
The proposal calls out a timeline with an opportunity for City Council approval in January 2003. In
order to coordinate with the Library Bond Act application submittal timeline we will accelerate the
MND preparation schedule to permit Council consideration of the document in December 2002.
BonTerra has proposed a contract amendment in the amount of $7,370.00 to reflect the identified
changes to the current Scope of Work. The contract amendment will increase the total compensation
to the consultant from $87,181.00 to $94,551.00.
It is recommended that the City Council approve the proposed budget augmentation in the amount of
$7,370.00 and allocate the necessary resources from General Fund reserves.
PREPARED BY:
— 4�r* -
Ja s DeStef no
Deputy City Manager
Attachment: 1. Proposed Scope of Work dated October 10, 2002
2
CITY COUNCIL
Agenda # 6.12a
Meeting Date: Oct. 15, 2002
AGENDA REPORT
TO: Honorable Mayor and Members the City Council
VIA: Linda C. Lowry, City Manage �Lt
L6
TITLE: AUTHORIZATION TO EXCEED THE CITY MANAGER'S PURCHASING AUTHORITY
OF $15,000 TO EXTEND PRINTING SERVICES PROVIDED BY REINBERGER
PRINTWERKS, INC. IN AN AMOUNT UP TO $46,000 FOR THE 2002103 FISCAL
YEAR.
RECOMMENDATION:
It is recommended that the City Council provide authorization to exceed the City Manager's
purchasing authority of $15,000 to extend printing services provided by Reinberger Printwerks, Inc. in
an amount up to $46,000 for the 2002103 fiscal year.
FINANCIAL IMPACT:
Funds for these services are already included in this fiscal year budget.
BACKGROUND/DISCUSSION:
Reinberger Printwerks, Inc. provides printing services for miscellaneous forms, certificates, stationery,
flyers, programs, and the production of the quarterly Community Recreation Guide. They are
consistently the lowest responsive bidder, while providing quality products in a cost effective and
timely manner. It is also more economical to utilize Reinberger Printwerks, Inc., as they have artwork
on file for a variety of forms and this reduces production time and pre -production costs.
Per the City's Purchasing Ordinance, awards for services to a single vendor in a fiscal year shall not
exceed the City Manager's purchasing authority of $15,000 without prior approval from the City
Council. Currently, Reinberger Printwerks, Inc. has provided a total of $10,300 in services and staff
anticipates expenditures up to $46,000 for the remainder of this fiscal year.
Prepared by: Marsha Roa, Communications & Marketing Coordinator
REVIEWED BY:
April Blakey
Public Information Manager
wo
David Doyle
Deputy City Manager
Agenda # 6,12b
Meeting Date: Oct. 15, 2002
CITY COUNCIL j AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
r `r
VIA: Linda C. Lowry, City Manager`
TITLE: RENEWAL OF MAINTENANCE CONTRACT WITH XEROX
CORPORATION FOR MAINTENANCE OF PHOTOCOPIERS FOR
FISCAL YEAR 2002-03
RECOMMENDATION:
It is recommended that the City Council approve renewal of Maintenance Agreements
with Xerox Corporation in the total amount of $18,800.76 for maintenance of two Xerox
5100 photocopy machines for Fiscal Year 2002-03.
FINANCIAL SUMMARY:
Sufficient funds are budgeted and shall be expended from the General Fund.
BACKGROUND:
In June 1998, the City purchased two refurbished Xerox 5100 high volume, high speed
copy machines from Xerox Corporation and entered into a contract for maintenance. For
FY 2001-02, the City established an Open Purchase Order in the amount of $17,892.
The Sales/Maintenance Agreement (Exhibit "A") between the Xerox Corporation and the
City provides that "Xerox may annually adjust the Monthly Base and Print Charges
established under the multi-year maintenance agreement, each such increase not to
exceed 10%." On September 27, 2002, staff received notice from Xerox Corporation
indicating that an increase in the Monthly Base Fee charged for each copier for Fiscal
Year 2002-03 would be increased from $357 to $368.31 (approximately 3%). The
Agreement further provides for a 15% government discount on the Monthly Base Fee and
one month free service per year. The quoted rate of $368.31 for the Monthly Base Fee
represents the 15% discount as specified in the Agreement. The total Base charge for
both copiers for Fiscal Year 2002-03 will amount to $8,102.82.
In addition to the Monthly Base Fee, the City pays a per copy charge of $0.0113.
Based on previous usage, Xerox Corp. staff has estimated that City staff will produce
approximately 112,000 copies on both machines during Fiscal Year 2002-03; for an
approximate total of $8,988.78 (Exhibit "B"). Therefore, it is recommended that the City
Linda Lowry, City Manager
October 15, 2002
Page Two
establish an Open Purchase Order in the amount of $17,091.60 with a 10% contingency
amount of $1709.16, for a total Purchase Order amount of $18,800.76.
PREPARED BY:
Lynda Burgess, City Clerk
REVIEWED BY:
L nda Burgess, City Jerk
Attachments:
mo
Deputy City anager
A - Sale/Maintenance Agreement with Xerox Corp.
B - Estimates received from Xerox Corp., September 27, 2002
SALE/ MAINTENANCE AGRE£l1I]ENT
:tstomer`s Legal Name (tau ml City oL 1 iatttU ar
Jame Overflow (if needed)
tract Address
21660 E. Copley Dr -- _ _ - - - _ _ _ r
:oxd/Routing
_ _ _ _ _ _ _ _ _ _ _ _ _
:ity, State
Diamond Bar _ _ _ _ _ _ _ _ _ _ Ca
5p Code
91765_ _ - 4177 _
'ax 1D#
$ 12,935.
:ustomer Name (install)
City of Diamond Bar_ _ _ _ _ _ _ _ _ _
lame overflow (if needed)
Develomen[ Services
astalled at Street Address
2_166_0 E. COy Dr., ^ ` _ _ _ _ ^ . _
loor/Room/Routing
1st - Ste. 190 _ _ _ _ _ _ _ _ _ _ _ _
Ity, state
Diamond_ Bar Ca
Sp Code
91765~4177,
:ounty I rsralkd In
LOS Arles_ _ _ _ _ _ _ _ _ _ _ _ _ _
:ustomer Requested Install Date 06/ 29/ 98
EXHi13'I'I'- "A"
THE DOCUMENT COMPANY
XEROX
Check all that apply
❑ Tax Exempt (Certificate Attached)
❑ AssoeJCoaP. Name:
® NegodaWCorm cttt: 0713$6401 1/1/98
® Attached Customer P.D. #s: Supplies:
sale: 7444 Maim.:
❑ State or Local Government Customer
❑ Replacement/Modirucalion orPrior Xerox Agreement
Agreement covering Xerox Equipment Serial# (or 95#):
is hereby ❑ modified ❑ replaced. Effective Date: _ _/_ _/_ _
CoTTm]ent5:
❑ Installment Sales Information Total Inc.
Install, Sale Term: mo. Inc, Rate: % Payable: 5
❑ Prepaid Invoice: months
❑ Refin. of Prior Agrmt.: ❑ Xerox (95#):_ t7 3rd Party Eq.
Amt Refin. S Int Rate: % Total Int Pavable:$
I@ Maintenance Information
Maintenance Term: 36 months
0 Supplies included in Base/Print Charges
Product I Qry I Prev 1 Fin'] I Cust [ Warr # + List Price E Down [ Total Discount I Net Price
N/A : MONTHLY INSTALLMENT SALE PAYMENT (cxcl. of appbc. taxes)
laintenance Agreement Price Information ❑ Adjustment Period (llaintenrnce Agreement Onlvl
Monthly Base Charge S 3811
Print Charge Meter 1: gr
Prints I - inftniry S .0105
Prints $
Print Charge Meter 2: ��x� 3
Prints I - 1 $
Prints Is
do. Min # of Prints
used on Meter I Print Charges)
A - Mos. Affected: I -
Ithly Base Chame
Print Charge Meter 1:
Prints I -
Ptints
Prims -
Print Charge Meter 2:
Prim l -
Prims -
Mo. Min.# of Prints
(based on Meter I Print Charges)
3 Purchased Sunplies ❑Cash ❑Financod ❑Contract#
Reorder # Qty Description Price
S
5
S
$
Total Price - $
Base
$ ae�
$ Prints 1 -
Prints $
Print Charge Meter 2:?.
$
$ Prints I - S
Prints S
Mo. Min.# ofprints
(based on Meter I Print Charges) _
❑ Application Softu are
Sofrware Title Initial License Fee Annual Renewal Fee
❑ Cash ❑ Finance ❑ Su Onl
5 $
$ S
$ S
Total Initial License Fees $
D Trade -In Allowance Final Principal Payment*
❑ K-16 Billing
Additional Ont ions (check all that apply)
Manufacturer Model/Serial #
Allowance
Suspension
❑ Run Length Plan ❑Fixed Price Plan
Konica 5590 OM00282
$ 12,935.
(check I as required)
13 Per -Force Pricing 11 Annual Charge Plan
$
Months affected
❑ Extended Service Hours:
$
❑ June only
Description: / $ mo.
Total Allowance +
$ I f793 -5--W
❑ July only
❑ Comp. Replacement Program: S
'oral Allowance Applied to: ❑ Trade -In Equipment Balance
$
❑ August oray
❑ Junt - July
❑ Std. Maint. As=- S / year
19 Price of Replacement Equip.
$ 12,935.00
❑ July - August
® Attached Addenda
form# 5 1864 (_) forv*
kgreement esente y:
Custonier.,
lame Charles Webb Phone
562-906-6825
Name Terrence L. Belanger Phone 909-396-5666
.erox Corporation - Ac prance By:
lame D.eV�l
Title
QCit M
a er�Date YZ3(i
ignatuie
— ---_ - --
Signature
(�1
ate sisse (1197)
AGREEMENT ADDENDUM
THE DOCUMENT COMPANY
XBKC
CUSTOMER CREDIT ADDENDUM
THIS ADDENDUM ("Addendum") amends the agreement between you and Xerox to which it is
attached (the "Agreement').
The parties agree to the following terms which shall be additive to those found elsewhere in the
Agreement:
1. As part of the Agreement, Xerox will provide you with a credit in the amount of
$ ode . O0.
This credit shall be non -transferable and may only be used to offset the cost of goods and/or
services ordered from Xerox within the United States on or after the date the Equipment is
installed. Your credit under this Addendum shall be valid until six months after the next
anniversary date of the overriding Negotiated Arrangement between you and Xerox under
which the Agreement was written.
2. Except as set forth above, the Agreement shall remain as stated. In the event of a conflict
between the terms found elsewhere -in the Agreement and this Addendum, this Addendum
shall control.
Forth 51864.4 (1197?
GENERAL TERMS: The following terms app., .a all sale and maintenance
transactions:
1. PRODUCTS. "Products" refers to all equipment ("Equipment-), software, and
supplies ordered under this Agreement. You represent that the Products will not be
used primarily for personal, household or family purposes.
2. PAYMENT. Payment is due when you receive our invoice. Your payment
includes all applicable taxes (unless you provide proof of your tax-exempt status(
including, but not limited to, sales and use, rental, excise, grass receipts and
occupational or privilege taxes.
3. BASIC SERVICES. Xerox will provide the following Basic Services under an
express warranty or maintenance agreement:
A. REPAIRS AND PARTS. Xerox will make adjustments and repairs
necessary to keep Equipment in good working order. Parts required for repair
may be new, reprocessed, or recovered'. All replaced parts/materials will
become Xerox' property at its option.
B. HOURS AND EXCLUSIONS. Unless otherwise stated, Basic Services
will be provided during Xerox' standard working hours (excluding Xerox -
recognized holidays) in areas within the United States, its territories, and
possessions open for repair service for the Equipment at issue. Basic Services
shall cover repairs and adjustments required as a result of normal wear and
tear or defects in materials or workmanship (and shall specifically exclude
repairs or adjustments Xerox determines to relate to the use of note -Xerox
alterations, service, supplies, or consumables).
C. INSTALLATION SITE AND METER READINGS. The equipment
installation site must at all times conform to Xerox' published requirements. If
applicable, you will provide accurate and timely meter readings in the manner
prescribed by Xerox. 1f you do not provide timely readings, Xerox may
estimate them and bill you accordingly.
D. OPTIONS AND ACCESSORIES. If you operate options or accessories
(including network savers required for Equipment functionality) in
association with the Equipment, you agree to contract with Xerox for
equivalent, coterminous service on them (if available).
E. REMEDY. If Xerox is unable to maintain the Equipment as described
above, Xerox will, as vour exclusive remedy, replace the Equipment with an
identical product or, at Xerox' option, another product of equal or greater
capabilities. This replacement product shall be subject to these same terms
and conditions.
F. CARTRIDGE PRODUCTS. if Xerox is providing Basic Services for a
cartridge product (and unless you have entered into a Standard Maintenance
Agreement as described below), you agree to use only unmodified cartridges
purchased directly from Xerox or its authorized resellers in the United States.
G. MICR MAINTENANCE PROCEDURES, If Xerox is providing Basic
Services for MICR Equipment, you agree to perform maintenance procedures
as specified in the Xerox MICR Customer Maintenance Guide and to provide
f 1) a Xerox -approved Magnetic Signal Level Tester and (2) a Position and
Dimension Gauge for the use of your operator and Xerox' service personnel.
H. PC/WORKSTATION REQUIREMENTS. In order to receive either
Basic Services or Software Support for equipment requiring connection to a
PC or workstation, you must utilize a PC or workstation that either (1) has
been provided by Xerox or (2) meets Xerox' published specifications.
4. INTELLECTUAL PROPERTY INDEMNITY. Xerox will defend and
indemnify you if any Product infringes someone else's U.S. intellectual property
rights provided you promptly notify Xerox of the alleged infringement and permit
Xerox to direct the defense. Xerox shall not be responsible for any non -Xerox
litigation expenses or settlements unless it preapproves them in writing. To avoid
infringement, Xerox may modify or substitute an equivalent of the involved
Product, refund the price paid for the Product (kits the reasonable rental value for
the period it was available to you), or obtain any necessary licenses. Xerox is not
liable for any infringement -related liabilities outside the scope of this paragraph
including, but not limited to, any infringement based upon a Product being
modified to your specifications or being used or sold in combination with products
not provided by Xerox.
5. LIMITATION OF LIABILITY AND ASSIGNMENT. Neither party shall be
liable to the other for any direct damages in excess of one million dollars nor for
any special, indirect, incidental, consequential or punitive damages arising out of or
relating to the We or maintenance of the Products (or any other aspect of this
Agreement), whether the claim alleges tortious conduct (including negligence) or
any other legal theory. In addition, XEROX DISCLAIMS THE IMPLIED
WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE. You may not
assign any rights or a ..gations ander this Agreement without Xerox' prior wnnen
consent.
b. ENTIRE AGREEMENT AND ENFORCEMENT. This Agreement
(including any Addenda) constitutes the entire agreement as to its subject matter
and supersedes all prior and contemporaneous oral and written agreements. All
changes to this Agreement must be made in a writing signed by both parties and,
accordingly, any terms on your ordering documents shall be of no force or effect.
In any action to enforce this Agreement, the prevailing pan shall be entitled to
recover its costs and expenses, including reasonable attorneys' fees.
7, ASSIGNMENT BY XEROX. In the event Xerox assigns any of is
obligations under this Agreement, it shall remain primarily responsible for their
performance; any claim or defense you have relating to these obligations must be
asserted only against Xerox and not its assignee.
SALE TERMS: The following additional team apply only to sale transactions:
S. TITLE / RISK OF LOSS. For Equipment purchased outright, title will pass to
you upon payment in full and risk of loss will pass to you upon installation icxcgx
for products designated as Customer Installable for which risk of loss will pass
upon shipment from a Xerox -owned facility). For Equipment purchased on an
installment basis, title and risk of loss will pass to you upon installation (except for
products designated as Customer Installable for which title and risk of loss will
pass upon shipment from a Xerox -owned facility).
9. WARRANTY. Any warranty to which you are entitled shall commence upon
installation (except for products designated as Customer Installable for which UK
warranty will commence upon shipment from a Xerox -owned facility). Warranty
coverage for your cartridge products is conditioned upon your using only
unmodified cartridges purchased directly from Xerox or its authorized resellers in
the United States. You are not entitled to any warranty for equipment purchased
by you subsequent to its installation under a rental or lease agreement.
10. CARTRIDGES. In order to enhance equipment reliability, Xerox has
designed the cartridge used in some equipment models to cease functioning after a
predetermined number of impressions (for further details, please see dee packaging
with which your cartridges are delivered). In addition, certain cartridges are sold as
Environmental Partnership cartridges; you agree these cartridges shall remain
Xerox property and that you will return them to Xerox for remanufacturing once
you have run them to their cease -function point.
11. EQUIPMENT STATUS. Unless you are acquiring Previously Installed
Equipment, Equipment will be either (a) "Newly Manufactured," which has been
factory produced and contains new, reprocessed, and/or recovered parts; (b)
"Remanufactured,' which has been factory produced following disassembly to a
Xerox predetermined standard and contains new, reprocessed, and/or recovered
parts; or (c) "Factory Produced New Model," which is a model no more than 3
years old that has been factory produced and newly serialized with additional
features and/or functions following disassembly to a Xerox predetermined standard
and contains new, reprocessed, and/or recovered parts.
12. DELIVERY AND REMOVAL CHARGES. Xerox will be responsible for all
standard costs associated with on-site delivery or removal (while you will be
responsible for any note -typical delivery or removal expenses).
13. CREDIT HISTORY. As part of this transaction, Xerox may investigate your
credit history. Unless you have already paid in full, and even if Products have been
delivered, Xerox may, within 60 days following its acceptance of this Agreement,
revoke the Agreement if your credit approval is denied.
14. PREPAYMENT AND BREACH OF INSTALLMENT SALES. You may
prey your remaining principal balance on Equipment purchased on an
installment basis at any time, thereby eliminating your obligation to pay future
finance charges. If you breach this Agreement with regard to such Equipment,
Xerox may, in addition to any of its other remedies, require immediate payment d
the entire unpaid principal balance.
15. INSURANCE AND SECURITY INTEREST ON INSTALLMENT -
PURCHASED EQUIPMENT. You agree to maintain fire, theft and extended
coverage insurance on Equipment purchased on an installment basis (which shall
name Xerox as an additional insured). Utdl you make your final installment
payment for this Equipment, Xerox shall have a purchase money security inheres[ in
it. You hereby authorize Xerox or its agents to execute all doeumen e; on your
behalf necessary to perfect this interest.
MAINTENANCE TERMS: The followinb .titional terms apply only to
maintenance nansactions:
16. PRICING CHANGES FOR MULTI-YEAR AGREEMENTS. Xerox may
annually adjust the Monthly Base and Print Charges established under your multi-
year maintenance agreement, each such increase not to exceed 10%. (For state and
local government c u Lomas, this adjustment shall lake place at the commencement
of each of your annual contract cycles.)
17. COMMENCEMENT AND TERMINATION. Maintenance agreements will
commence at the end of env warranty period [unless supplies are included, in
which case they will commence upon installation) and expire on the last day of the
12tb, 24th, 36th, 48th or 60th full calendar month thereafter, as applicable. If you
terminate your maintenance agreement pear to the conclusion of its scheduled
term, you agmc to pay Xerox (1) all accrued Monthly Base and Print Charges and
(2) all Minimum Monthly Maintenance Payments for a period of six months on
one-year agreements and twelve months on multi-year agreements. (Note,
however, that these termination charges may be waived by Xerox if you are
upgrading the covered Equipment to an alternative Xerox product.) The Minimum
Monthly Maintenance Payment shall comsist of the total of (1) env Monthly Base
Charge and (2) any Monthly Minimum Number of Prints multiplied by the
applicable Meter I Print Charge(s).
18. RENEWAL. Each maintenance agreement will be automatically renewed for
successive terms of the same number of months as the initial tam unless a written
notice of cancellation is received from you (or provided to you by Xerox) prior to
expiration of the then -current term.
19. BILLING. Minimum Monthly Maintenance Payments are billed in advance,
with additional Print Charges billed in arrcars. For full-color equipment, color
Prints are counted on Meter 1.
SOFTWARE 7 ER1175: The following additional terms apply only to transactions
covering Application Software and Xerox -brand Printing System, DocuTech,
Color, High -Volume and Digital Copier -Duplicator, and Document Centre
Products:
20. SOI-TIVARE LICENSE. The following terms apply to copyrighted software
and accompanying documentation, including but not limited to operating system
software, included with or within the Equipment ("Base Software") as well as
software specifically set out as "Application Software" on the face of this
Agreement. This license does not apply to any Diagnostic Software nor to any
software and accompanying documentation trade subject to a separate license
agreement.
A. Xerox grams you a non-exclusive, not[ -transferable license to use the Base
Software only on or with the Equipment with which (or within which) it was
delivered and to make one back-up copy. For Application Software, Xerox
grants you a non-exclusive, non -transferable license to use this software on any
equipment you desire along with the right to make one back-up copy for as
long as you are current in the payment of any indicated software license fees
(including the Annual Renewal Fees, if any). You have no other rights to the
Base or Application Software and, in particular, may not (1) distribute,
modify, create derivatives of, decompile, or reverse engineer the Base or
Application Software, or (2) allow others to engage in same. Title to the Base
and Application Software, any back-up copy of it, and all copyrights and other
intellectual property rights in it, shall at all times reside solely with Xerox
and/or its licensors,
B. Xerox may terminate your license for any Base Software(]) immediately
if you no longer use or possess the Equipment or are a lessor of the Equipment
and your first lessee no longer uses or possesses it or (2) upon the date of
termination of any agreement under which you have rated or leased the
Equipment.
C. If you transfer possession of the Equipment, Xerox will offer the
transferee a license to use the Base Software on or with it, subject to Xerox'
thein -applicable terms and license fees, if any, and provided the transfer was
not in violation of Xerox' rights.
D. Xerox warrants that the Base and Application Software will perform in
material conformity with its published specifications for a 90 -day period from
the date it is delivered or, for software installed by Xerox, the date of software
installation. Neither Xerox nor its licensors warrant that the Base or
Application Software will be free from errors or that its operation will be
uninterrupted.
21. SOFTWARE SUPPORT. During the period that Xerox provides Basic
Services for the Equipment, Xerox will also provide software support for the Base
Software under the following terms. For Application Software, Xerox will provide
this same level of sups n provided you are current in the payment of all lmtW
License and Arcual Renewal Fees (or. for programs not requiring Annual Renewal
Fees, the payment of the Initial License Fee and the annual "Support Only" Fees):
A. Xerox will assure that Base and Application Software performs in
material conformity with its published specifications and will maintain a toll-
free hotline during standard business hours for responding to questions
regarding Base and Application Software.
B. Xerox may make available new releases of the Base or Application
Software incorporating coding error fixes exclusively ("Maintenance
Releases"). Maintenance Releases are provided at no charge and must be
implemented within six (6) months after being made available to you. Each
new Maintenance Release accepted by you shall be considered Base or
Application Software governed by the Software License terms.
C. Xerox will use reasonable efforts, either directly and/or with its vendors.
to resolve coding errors or provide workarounds or patches, provided you
report problems in the manner specified by Xerox. Xerox does not guarantee
that it or its vendors will be able to fu coding errors or provide workarounds
or patches.
D. Xerox shall not be obligated to remedy coding errors when you have made
modifications to the Base or Application Software.
E. Xerox may annually adjust the Annual Renewal and Suppon-Only Fees,
each such increase not to exceed 10%. (For state and local -government
customers, this adjustment shall take place at the commencement of each of
your annual contract cycles.)
22. DIAGNOSTIC SOFTWARE. Software used to maintain the Equipment
and/or diagnose its failures or substandard performance (collectively "Diagnostic
Software") is embedded in, resides on, or may be loaded ono the Equipment. The
Diagnostic Software and method of entry or access to it consditne valuable trade
secrets of Xerox. Title to the Diagnostic Software shall at all times remain solely
with Xerox and/or Xerox' liocnsors. You agree that (1) your acquisition of the
Equipment does root gram you a license or right to use the Diagnostic Software in
any matter and (2) that unless separately licensed by Xerox to do so, you will not
use, reproduce, distribute, or disclose the Diagnostic Software (or allow third
parties to do so) for any purpose. You agree at all times (including subsequent to
the expiration of this Agreement) to allow Xerox to access, monitor, or otherwise
take steps to prevent unauthorized use or reproduction of the Diagnostic Software.
Q03%RhTAfA" TERMS: The following additional terms apply only to
state and local government customers'
23. GOVERNMENT CUSTOMER TERMS
A. FUNDING. You state that it is your intent to make all payments required
under this Agreement. In the evert that (1) through no action initiated by you
your legislative body does not appropriate funds for the continuation of this
Agreement for any focal year after the fust fiscal year and has no funds to do
so from other sources and (2) you have made a reasonable but unsuccessfW
effort to find' a viable assignee within your general organization who can
continue this Agreement, this Agreement may be terminated. To effect this
termination, you shall, 30 days prior to the beginning of the fiscal year for,
which your legislative body does not appropriate furda, [tend Xerox written
notice stating that your legislative body failed to appropriate funds and that
you have made the required effort to find an assignee. Your notice must be
accompanied by payment of all surra them owed Xerox under this Agreement
and must certify that the canceled Equipment is not being replaced by
equipment performing similar functions during the ensuiteg fiscal year. In
addition, you agree at your expense to return the Equipment in good condition
to a location designated by Xerox and that, when returned, the Equipment will
be free of all liens and a ncumbrattxs. You will then be released from your
obligations to make any further payments to Xerox (with Xerox retaining all
status paid to date).
B. TAX TREATMENT. This A freement has been accepted on the basis of
Xerox claiming any interest paid by you as exempt from federal income tax
under Section 103(c) of the Internal Revenue Code of 1986. Should Xerox
lose the benefit of this exemption as a result of your failure to comply with or
be covered by Section 103(c) or its regulations, then, subject to the availability
of funds and upon demand by Xerox, you shall pay Xerox an amount equal to
its loss in this regard.
C. ASSIGNMENT. Notwithstanding any provisions in this Agreement to
the contrary, Xerox may not sell, assign or transfer this Agreement, and any
attempted sale, assignment or transfer shall be void and without effect.
D. PAYMENT AND BILLING. Your payment is due within 30 days of our
invoice slate. All maintenance charges under this Agreement will be billed in
arrears.
ADDMONALTER 1I l.S: The following addii. . terms apply only to the extent
that you have agreed to one or more of the options described below:
24. PREPAID 1 NVOICE. If this option has been selected, you will not be required
to pay your Monthly Installment Sale Payment during the initial number of months
indicated.
25. SUPPLIES INCLUDED IN BASE/PRINT CHARGES. If this option has
been selected, Xerox will provide you with Black Toner, Black Developer, Copy
Cartridges, and Fuser (`Consumable Supplies") throughout the term of your
Maintenance Agreement. For full-mior Equipment, Consumable Supplies shall
also include Color Toter and Developer. You agree that the Consumable Supplies
are Xerox propary until used by you, that you will use them only with the
Equipment, that you will return all cartridges to Xerox for remanufacturing once
they have been run to their cease -function point, and that You will return any
unused Consumable Supplies to Xerox at the end of this Maintenance Agreement.
Should your use of Consumable Supplies exceed the typical use pattern (as
determined by Xerox) for these items by more than 159, you agree that Xerox
shall have the right to charge you for any such excess usage.
26. REPLACEMENT/MODIFICATION OF PRIOR XEROX AGREEMENT. If
this option has been selected, this Agreement will replace or modify a prior
agreement between you and Xerox covering the specified equipment. If it is a
replacement agreement, the prior agreement shall be null and void, If it is a
modification, the prior agreement shall remain in effect except that any new terms
presented in this modification agreement (e.g., price, duration, configuration) shall
take precedence over the prior terms for the balance of the Agreement. If this
agreement provides an addition or upgrade to the specified equipment, all included
parts and assemblies shall included within any maintenance agreement covering the
specified equipment. All parts or assemblies removed as part of an upgrade shall
become the property of Xerox_
27. XEROX AS FINANCIAL INTERMEDIARY. If this option has been
selected, you are purchasing on an installment basis specifically identified non -
Xerox products that were selected by you and that are not sold by Xerox in the
normal course of its business (i.e., goods for which Xerox is acting as a Financial
Intermediary). With regard to these products, you agree that Xerox is selling them
to you "As Is" and without warranty or liability (either direct or indirect) of any
kind. As such, and with regard to these products, YOU HEREBY WAIVE THE
IMPLIED WARRANTY OF MERCHANTABILITY. Xerox assigns to you, to
the extent assignable, any warranty rights it has to these products (which rights
shall revert to Xerox if you breach this agreement). You agree (a) that these
products are not covered by Xerox' obligation to provide Basic Services; (b) to
maintain a service agreement for these products with a service provider acceptable
to Xerox throughout this Agreement's tam; (c) to pay all personal property taxes
related to these products; and (d) to assign to Xerox any rights You have to these
products until title shall pass from Xerox to you (which, subject to any software
licenses surrounding the acquisition of these products, shall otter when you obtain
title toall Xerox Equipment covered by this agreement).
28. FINANCED SOFTWARE TOTAL. If this option has been selected, the
initial license fees for any Application Software titles set forth in this Agreement
shall be included in the amount financed on an installment basis and shall be paid
for through your Monthly Iastallmesnt Sale Payments. If you breach this software
license or any of your obligations regarding the Equipment, the full amount of the
initial license fees shall become immediately due and payable.
29. FINANCED SUPPLIES TOTAL. If this option has been selected, the cost of
any supplies ,you have purchased under this Agreement shall be included in the
amount financed on an installment basis and shall be paid for through your
Monthly Installment Sale Payments. If you breach any of your obligations
regarding the Equipment, the full amount of the supply casts shall become
immediately due and payable.
30. REFINANCE OF PRIOR AGREEMENT, if this option has been selected, the
balance of your prior agreement with Xerox or a third -party (as 'identified in the
Installment Sales Information section of this Agreement) shall be included in the
amount financed on an installment basis and shall be paid for through your
Monthly Installment Sale Paymerits. If your prior agreement is with a third -party,
you hereby acknowledge that you have the right to terminate the agreement and
agree to provide a statement from the third -parry identifying the equipment at issue
and the amount to be paid off (as well as a statement from you identifying the
payee and [nailing address for your payoff check). If your prior agreement was with
Xerox, the use of this refinance option shall render your prior agreement null and
void. If you breach this Agreement, .the full amount of your prior agreement
balance shall be immediately due and payable.
31. ADJUSTMENT . _,JOD. If this option has been selected, the amount ww
pay Xerox to maintain the Equipment will be adjusted in accordance with the
information contained in the Adjustment Period portion of this Agreement as a
result, your initial monthly maintenance payments shall be different from those
pavable during the balance of this Agreemem.
32. R-16 BILLING SUSPENSION. If this option has been selected, your
Minimum Monthly Maintenance Payment and Prim Charges will be suspended
each year during the months indicated. Daring these months, you agree (a) not to
use the Equipment; (b) that Xerox shall not be responsible for maintaining it and
(c) that if you request Xerox to provide maintenance service during this period you
will be responsible for paving any suspended miomthly bills.
33. TRADE-IN EQUIPMENT. If this option has been selected, you are providing
equipment to Xerox as part of this Agreement (-Trade-in Equipment") and the
following shall apply:
A. TITLE TRANSFER. -You warrant that you have the right to transfer title
to the Trade -In Equipment and that it has been installed and performing its
intended function for the previous year at the address where the replacement
equipment is to be installed. Tide and risk of loss to the Trade -In Equipment
shall pass to Xerox when Xerox removes it from your premises,
B. CONDITION. You warrant that the Trade -In Equipment is in good
wonting order, has not been modified from its original configuration (other
than by Xerox), and has a UL label attached. You agree to maintain the Trade -
In Equipment at its present site and in substantially its present condition until
removed by Xerox.
C. ACCRUED CHARGES. You agree to pay all accrued charges for the
Trade -In Equipment up to and including payment of the Final Principal
Payment Number and to pay all maintenance, administrative and finance
charges for this equipment through the date tide pastes to Xerox.
34. RUN LENGTH PLAN. If this option has been selected, the first ten prints of
each original (per run) are recorded and billed on bath meters with all subsequent
prints recorded and billed on Meter I only. (Nae that if a 5090 covered by this
plan has its document handler left open, all affected copies will be recorded and
billed on both meters.)
35. FIXED PRICE PLAN. If this option has been selected, Xerox will forego its
right to increase the amount you pay Xerox to maintain the Equipment throughout
the initial term of this agreement.
36. PER -FOOT PRICING. If this option has been selected, all Print Charges wM
be billed on a per -foot basis, with each linear foot being equal to one print.
37. ANNUAL CHARGE PLAN. If this option has been selected, the Base Charge
for your maintenance plan will be billed annually in advance.
38. EXTENDED SERVICE HOURS. If this option has been selected, Xerox will
provide Basic Services during the hours indicated, with the first number
establishing the number of eight-hour shifts covered and the second establishing the
days of the week (e.g., 2 x 6 would provide service from Bd30 A.M. to 11:59 P.M.,
Monday through Saturday). The cos[ of this enhanced service coverage will be
billed separately and, as such, is not included in your Minimum Monthly
Maintenance Payment or Print Charges,
39. COMPETITIVE. REPLACEMENT PROGRAM. If this option has been
selected, Xerox will provide you with the discount indicated in exchange for your
agreement to return a piece of non -Xerox equipment you are currently leasing (the
"Competitive Equipment') to its Lessor. In doing so, you acknowledge that the
Equipment you are acquiring under this Agreement is replacing the Competitive
Equipment and that your agreement with its Lessor allows you to return the
Competitive Equipment at this time.
40. STANDARD MAINTENANCE AGREEMENT. If this option has been
selected, Xerox will provide Basic Services for the Equipment subject to your
payment of the indicated annual charge (which in all cases is nonrefundable) along
with a standardized per -call charge established by Xerox (which is subject to
adjustment by Xerox at its discretion).
41. ATTACHED ADDENDA. If this option has been selected, you acknowledge
that one or more specified addenda (as indicated) have bent provided to you.
These addenda, which provide additional terms relevant to the transactions covered
hereunder, are hereby fully integrated into this Agreement.
42. NEGOTIATED CONTRACT. If this option has been selected, this
Agreement is subject to the terms contained in the identified Negotiated Contract.
If the terms printed on this document conflict with those contained in the
Negotiated Contract, the terms of the Negotiated Contract shall prevail.
CITY COUNCIL
Agenda # _ 6 . 12c
Meeting Date: October 15, 2002
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manage
444�
TITLE: Authorize an increase of $45,000 to the professional service agreement with Koury
Engineering for Special Inspection Services for a total contract cost not -to -exceed
$60,000
RECOMMENDATION:
It is recommended that the City Council authorize a $45,000 increase to the professional service
agreement with Koury Engineering for special inspection services related to the construction of the
new Community/Senior Center.
FINANCIAL IMPACT:
There are sufficient funds available in the project budget for this expenditure. To date, the City has
encumbered $15,000 for this contract. It is recommended that the Council authorize an additional
$45,000 for inspection services related to the construction of the building.
BACKGROUND:
On July 2, 2002 the City Council awarded a contract to LT Excavating to perform the earth work and
other site improvements associated with development of the Community/Senior Center. As part of
the contract, LT Excavating is required to build concrete v -ditch drains on site. This type of
construction requires special inspection services.
On Monday, August 19th the City issued the attached Request for Proposals to several inspection
service firms. The bids were based on various special inspection services and their associated cost
per hour. Koury Engineering's proposal (attached) was the lowest responsive proposal.
DISCUSSION:
The City entered into an agreement with Koury Engineering to provide initial inspection services as
part of the grading contract in an amount not to exceed $15,000. With the construction of the facility
anticipated to start in the next 30 — 45 days, it is recommended that the Council authorize amendment
number 1 to the professional service agreement for the remaining inspection services.
PREPARED BY:
M)
Deputy bity M ager
Attachments:
1. Request for Proposals for Special Inspection Services and Addendum
2. Proposal from Koury Engineering
Wen P. Chang
Mayor
Deborah H.
O'Connor
Mayor Pro Tem
Carol Herrera
Council Member
Robert S. Huff
Council Member
Robert P. Zirbes
Council Member
Recycled paper
City of Diamond Bar
21825 E. Copley Drive • Diamond Bar, CA 91765-4178
(909) 860-2489. Fax (909) 861-3117
www.CityofDiamondBar.com
CITY OF DIAMOND BAR
IS REQUESTING PROPOSALS FOR
Deputy Inspector for Structural Tests
and Continuous Inspection
PROPOSALS MUST BE SUBMITTED BY
MONDAY, AUGUST 19TH
2:00 PM
TO THE FOLLOWING ADDRESSS
CITY OF DIAMOND BAR
ATTENTION: DAVE DOYLE, DEPUTY CITY MANAGER
21825 EAST COPLEY DRIVE
DIAMOND BAR, CA 91765-4178
ATTACHMENT I
BACKGROUND:
The City is constructing a 22,500 sq. ft. Community/Senior Center at
Summitridge Park, located at the corner of Summitridge Drive and Grand
Avenue. The site is currently being graded and it is expected that the contract
for construction will be awarded in September. A library is expected to be
constructed on site at a future date.
SERVICES
The City requires the special inspection services including on-site and off-site,
Continuous Inspection and Seismic Inspection services.
Special Inspection Services:
The Special Inspectors shall be certified by ICBO, and shall demonstrate, to the
satisfaction of the City, competence in the following:
• Inspection of all concrete, masonry and rebar inspections
• Inspection of all steel inspections
• Inspection of all spray applied fire resistive material inspections.
The Special Inspectors shall furnish daily inspection reports to the building
official, the engineer and/or architect of record, and/or other designated
persons.
The Special Inspectors shall submit a final, signed report, attesting that all work
requiring special inspection is in conformance with the approved plans and
specifications, applicable workmanship provisions of the applicable code(s),
and all applicable laws.
Continuous Special Inspection Services:
Continuous Special Inspection shall provide onsite observations of the work or
fabrication requiring observation. This may include continuous inspection from
fabrication to deliver to installation. All structural steel fabrication performed off-
site shall be witnessed by the inspector and tested prior to its transport to the
construction site.
The City is anticipating requiring inspections for the following disciplines
• Structural Steel
• Bolted Connections
• Spray -applied fire resistant materials
• Bolts installed in concrete
• Reinforcing Steel
• Structural Steel Welding
• Special Moment Resisting Steel Frames
• Welding of Reinforcing Steel
High Strength Bolting ATTACHMENT
• Structural Masonry
Seismic Nondestructive Testing
The City desires a qualified individual to develop and implement a program for
seismic testing. The individual shall develop and implement a nondestructive
test to test the welded, fully restrained connections between the primary
members of ordinary moment frames and special moment -resisting frames to
ensure compliance with the applicable standards and approved plans and
specifications.
At a minimum, this program shall include the following:
1. Ail complete penetration groove welds contained in joints and splices
shall be tested 100 percent either by ultrasonic testing or by radiology.
Prefabricated Construction Testing
The successful bidder will regulate materials and establish methods of safe
construction where any structure or portion thereof is wholly or partially
prefabricated.
BID REQUIREMENTS
All interested parties shall submit a formal written proposal to the City
affirmatively stating the company can provide all services outlined in the scope
of this Request for Proposal. The successful bidder will provide the City with
adequate information detailing the services to be provided, the cost per
inspection on a hourly basis, the required notification period prior to inspection,
and the history of the company in providing such services.
QUESTIONS
For questions and/or clarifications regarding this project and/or the requested
services, please contact Mike Sander, Project Manager at 949949-293-5454.
ATTACHMENT I
DIAMOND BAR COMMUNITY SENIOR CENTER PROJECT
CLARIFICATION OF INSPECTION SERVICES
August 22, 2002
This is a federally assisted construction contract and Federal labor standards,
including the Davis -Bacon requirements, will be enforced. If Federal and State
wage rates are applicable, then the higher of the two will prevail.
The City received proposals for special inspection services and some proposals did not
clearly identify the cost for each requested inspection service. To facilitate the review of
the inspection services prices, please provide the hourly rate for the following services:
SERVICE
COST PER HOUR
ACI/ICBG Shotcrete Inspector
AWS/ICBG Steel & Welding Onsite Inspector
AWS/ICBO Steel & Welding Offsite Inspector"
ACI/ICBO Concrete Masonry & Rebar Inspector
ICBO Fire Proofing Inspector
ICBO Bolts Installed in Concrete Inspector
AWS Ultrasonic Testing of Welds
ICBO Powder Actuated Fastener Inspector
ICBO Offsite Fabrication Testing & Inspection"
`* For offsite inspection services, below please provide information regarding travel costs/distance in
which costs would be incurred, all relevant costs (i.e. offsite inspection that are beyond 50 miles of project
site require mileage payments of XX cents per mile).
OFFSITE TRAVEL INFO:
I certify that I am an agent of the company, authorized to enter into a legal agreement to provide service
to the City and that the hourly rates above are submitted in conjunction with the proposal submitted in
response to the City's Request for Proposal for Deputy Inspector for Structural Tests and Continuous
Inspection, due on or before August 19, 2002.
NAME COMPANY DATE
This information must be submitted to the City on or before 11 AM on August 26, 2002.
Information may be faxed to Dave Doyle, Deputy City manager at 909-861-5117. However, a hard
copy must be received prior to award of contract.
arracNMFNr f
Agenda # 6.13
Meeting Date: October 15, 2002
CITY COUNCIL 1tF R�lv'P ' AGENDA REPORT
TO: Honorable Mayor and Members the City Council
VIA: Linda C. Lowry, City Manage
TITLE: Award of Contract for Construction of the Community/Senior Center
RECOMMENDATION:
It is recommended that the City Council reject all bids, direct staff to redesign and reduce the scope of
the project, and re -bid the project.
FINANCIAL IMPACT:
The original budget for the total project is $12.6 million. This cost includes grading, engineering and
architectural fees, construction management services, site utilities, associated fees from outside
agencies (Water District/Edison/etc.), furniture fixtures & equipment, specialty inspection services and
all other costs associated with the project.
The City Council has appropriated approximately $12.4 million for the Community/Senior Center. The
City is anticipating the receipt of approximately $200,000 of Roberti-Z'berg Harris 2000 funds from the
State. Once these funds are received, it is recommended the funds be allocated to the
Community/Senior Center for a total appropriation of $12.6 million.
To date, the City has expended approximately $2.2 million on the project. It is anticipated that
redesigning the project to reduce the scope and reduce the price of the project will cost approximately
$15,000. This price includes the cost of advertising and reproduction of the revised plans and
specifications. The above price assumes that no subcontractors of the architect will be required to
produce additional drawings. If additional work is required by the various subcontractors, there may
be additional expenses. City staff will return to Council for authorization at that time. In addition the
City may incur additional fees for other services such as construction management services due to an
extend construction timeline.
BACKGROUND:
On Friday, September 61h the City received a total of seven (7) bids to construct the project ranging
from a low bid of $9,881,670 to the high bid of $11,167,600. In addition to the $9.8 million
construction costs, the City will also need to provide funds for 8% contingency ($784,000), furniture
fixtures and equipment ($335,000), specialty inspections ($60,000), other utility design fees for gas,
telephone, etc. ($25,000), increase to EIR consultant ($50,000).
The engineer's estimate for the construction work was $8.9 million. Unfortunately the low bid came in
about $1 million over this estimate.
DISCUSSION
Since the lowest responsible bidder, KPRS Construction Services, is $1 million over the project
budget it is recommended that the Council reject all bids, direct staff to redesign the project to reduce
the price of the project and re -bid the project. This will result in approximately 3-4 month delay to the
project.
ALTERNATIVES
The City Council may decide it is in the best interest of the community to keep the project moving. In
this instance, it would be appropriate for the Council to direct staff as follows:
Accept the bid and award contract to KPRS Construction Services, the lowest responsible bidder.
PREPARED BY:
Deputy City anagen
Agenda # 6.14
Meeting Date: October 15, 2002
CITY COUNCIL -� AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manage "
TITLE: Authorize City Manager to Purchase Customer Request Management System from
GovPartners ($42,000) and a Parks and Recreation Reservation system from Vermont
Systems ($43,000)
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to purchase a Parks and
Recreation Reservation system from Vermont Systems ($43,000) and a Customer Request
Management system from GovPartners ($42,000) for a total expenditure of $85,000.
FINANCIAL IMPACT:
There are sufficient funds available in the current year budget for this expenditure. The City budgeted
$125,000 of AB 2766 funds to implement the initial e -government applications. AB 2766 funds are
designated for use to reduce air pollution and other emissions.
AQMD staff has reviewed the proposed expenditure and indicated it is in conformance with the AB
2766 expenditure guidelines. Attached is an estimate prepared by AQMD staff on the reduction of
emissions associated with the e -government program including these systems.
PARKS & RECREATION RESERVATION SYSTEM
Last year the City adopted an E -Government master plan that identified replacement of the current
Parks & Recreation reservation system as the highest priority. The existing Parks and Recreation
system is 11 years old, is obsolete, and is no longer supported by the vendor. The system must be
replaced. If the existing system were to fail, there is no alternate system available to service the
community.
The attached proposal outlines the components of the new reservation system. The system will allow
individuals to register for Parks and Recreation classes, reserve City facilities and signup for City -
sponsored excursions in person, over the phone via touchtone registration and through the City's web
site.
If approved by the City Council tonight, we anticipate the system will be fully implemented including
the ability to conduct transactions via the City web site by Spring or Fall 2003.
CUSTOMER SERVICE REQUEST SYSTEM
The City receives numerous requests for service through out the year. To date, there is no automatic
system for logging, tracking and ensuring completion of these requests. The implementation of the
Customer Service Request Management system will allow residents to request various City services
through the internet, over the phone or in person.
The system will automatically log the request, issue a work order and begin to track the request. The
City can establish deadlines for completion of each type of request. As the request deadline
approaches, an e-mail is automatically generated reminding the person responsible for completion of
the request that the deadline is approaching. The system can be set up to also notify the individual's
supervisor that the deadline is approaching or has past.
This system will enable City staff to better manage the requests for service to insure timely
completion. The system will also be used to track correspondence to Council to comply with the 72
hour turn around time identified in the City Council's Goals and Objectives. Also, each request will be
assigned a tracking number so that residents can via the phone or internet check the status of their
requests.
If approved by the City Council tonight, this system will be implemented and available to residents by
January/February 2003.
A compact disk demonstrating the Parks and Recreation reservation system is currently available in
each Councilmember's office. A disc demonstrating the GovPartners' Customer Service Request
Management software will be available to each Councilmember prior to the meeting.
PREPARED BY•
Deputy M14ana&r
Attachments:
1. AQMD Emissions Reduction Information
2. Vermont Systems Reservation Software Cost Information
3. GovPartners Customer Service Request Management Cost Information
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Prepared for: Kim Crews, City of Diamond Bar, CA
Email: kim.crews@ci.diamond-bar.ca.us
Approved by: David A. Wirtz
RecTrac V2 Workgroup Multi -User System
QUOTE - Purchase (Valid for 120 Days)
Please Review Notes at Bottom of Page
Option #1 - Two Modules
Fax: 909-861-3117
Phone: 909-396-5178
Date: 6/17/02
Total RecTrac v2 & Progress Software and Support Services $15,500.00 $1,49&00 """
Your RecTrac v2 Multi -User System $16,998.00
Includes First Year Annual Maintenance
' Standard PMP software enables (optional) capture of photo image during registration, and visual reference
(display of photo) during Visit Check -In. You can also add the Photo ID Card Printer software interface
to print multi -color or single color plastic photo ID cards.
The base multi-user software license fee includes the first two (2) users. Additional users can be added
at $300 peruser license and $30 peruser annual maintenance. Each user has access to all licensed
software modules, as authorized in the user -defined menu system.
Since VSI uses 4GL Progress Windows Development Language to develop applications, the Progress
Workgroup or Enterprise Server & Client Networking software Is required, along with the Progress RDBMS
(Relational Database Management Software) and the Progress Report Builder software.
Training results best with two trips of 5 days or less each depending on the number of modules selected.
However, training can be completed in one trip of 5 days or less, if desired. Expenses are ESTIMATED at
$1000 for airfare; $150 per day for lodgingimeals; and, $60 per day for a rental vehicle (far non -flying trips,
car rental can be more due to tolls and gasoling usage). Actual expenses are billed after each first trip.
""" Minimum License = $2,450 and Minimum Annual Maintenance = $750, regardless of modules selected.
ATTACHMENT Z-
Select Desired Software Modules
Purchase
Annual
Qty
Unit
Model
Software Module Description
Price
Maintenance
RecTrac v2 Application Software - Base 2 Users
1
Module
AR
Activity Registrations
$2,450.00
$440.00
1
Module
FR
Facility Reservations
$2,450.00
$440.00
0
Module
PM
Pass Management photo
$0.00
$0.00 `
0
Module
LS
League Scheduling
$0.00
$0.00
0
Module
PS
Point-of-Sale/Inventory Control/Tickets
$0.00
$0.00
0
Module
RN
Equipment/Site Rentals
$0.00
$0.00
0
Module
PT
Personal Trainer Scheduling
$0.00
$0.00
0
Module
CR
Court Reservations
$0.00
$0.00
0 '
Module
LR
Locker Rentals
$0.00
$0.00
0
Module
TR
Trip Reservations
$0.00
$0.00
1
Module
SA
Systems Administration (required)
$300.00
$195.00
1
Module
AC
Accident Reporting
$0.00
$0.00
3
Each
US
Additional Users Over 2
$900.00
$90.00
Total RecTrac v2 Application Software
$6,100.00
$1,165.00
Progress Software Pricing
1
Each
PPR
Workgroup Server/Client Network/RDBMS/Report Builder Software
$1,720.00
$333.00
0
Each
PD
Merant ODBC Driver - 32 Bit (for SOI, 89)
$0.00
$0
Total RecTrac v2 & Progress Software
$7,820.00
$1,498.00
Support Services - Training & Travel Expenses
6
Day(s)
TR
RecTrac Training ($560 per day)
$3,360.00
2
Day(s)
TT
Travel Time ® $280/Day
$560.00
6
Day(s)
EX
Lodging/Meals/Car Rental
$1,260.00
""`
2
Trip(s)
TRV
Airfare (estimate - pay actual only)
$2,000.00
Total Training & Expenses
$7,180.00
Support Services - Other
0
Each
$450
RecTrac v2 Touch Screen Integration
$0.00
0
Hour(s)
$100.00
Operating System Upgrade Support
$0.00
0
Hour(s)
$100.00
Database Conversions
$0.00
1
FN
Custom Financial Interface - Export File
$500.00
Total RecTrac v2 & Progress Software and Support Services $15,500.00 $1,49&00 """
Your RecTrac v2 Multi -User System $16,998.00
Includes First Year Annual Maintenance
' Standard PMP software enables (optional) capture of photo image during registration, and visual reference
(display of photo) during Visit Check -In. You can also add the Photo ID Card Printer software interface
to print multi -color or single color plastic photo ID cards.
The base multi-user software license fee includes the first two (2) users. Additional users can be added
at $300 peruser license and $30 peruser annual maintenance. Each user has access to all licensed
software modules, as authorized in the user -defined menu system.
Since VSI uses 4GL Progress Windows Development Language to develop applications, the Progress
Workgroup or Enterprise Server & Client Networking software Is required, along with the Progress RDBMS
(Relational Database Management Software) and the Progress Report Builder software.
Training results best with two trips of 5 days or less each depending on the number of modules selected.
However, training can be completed in one trip of 5 days or less, if desired. Expenses are ESTIMATED at
$1000 for airfare; $150 per day for lodgingimeals; and, $60 per day for a rental vehicle (far non -flying trips,
car rental can be more due to tolls and gasoling usage). Actual expenses are billed after each first trip.
""" Minimum License = $2,450 and Minimum Annual Maintenance = $750, regardless of modules selected.
ATTACHMENT Z-
CITY COUNCIL
Agenda #__ _ 6 . 15-_
Meeting Date Oct. 15, 2002
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Mana r
TITLE: Amendment to a Consulting Services Agreement with Gary L
Affairs Consulting Services.
RECOMMENDATION:
It is recommended that the City Council approve the amendment.
BACKGROUND:
Neely for Governmental
Mr. Neely is under contract with the City to provide governmental affairs consulting services. This
report proposes that compensation to the Consultant be modified from a capped hourly rate to a set
retainer in the amount of $3,240.00 per month.
The existing Consulting Services Agreement with Mr. Neely calls for the City to compensate the
Consultant as follows: Services shall be invoiced at the rate of $54.00 per hour, not to exceed 60
hours per month. Additionally, total payment to Consultant pursuant to this Agreement shall not
exceed Seventy-seven Thousand Seven Hundred Sixty Dollars ($77,760) over a two year period
ending December 17, 2003. The City Manager may also, at her discretion, extend the contract for
one (1) additional year.
The City Manager and City Council determine the nature and scope of the specific services
performed by this Consultant. The services initially, focused upon providing advice and consulting
services to Diamond Bar City Council Members and Staff regarding the City of Industry's purchase of
property in the City of Diamond Bar's Sphere of Influence, as well as matters related to the Tres
Hermanos Conservation Authority, the Rivers and Mountains Conservancy, Municipal Utility Districts,
California Water Districts, and the Los Angeles County General Plan Significant Ecological Area
revision process.
DISCUSSION:
During the last ten months, the Consultant was requested to attend regularly scheduled Diamond Bar
and Industry City Council meetings, Industry Urban Development Agency Board meetings, Tres
Hermanos Conservation Authority Board meetings, Wildlife Corridor Conservation Authority Board
meetings, Rivers and Mountains Conservancy Board, Working Group and Subcommittee meetings,
as well as numerous Diamond Bar Staff, City Council subcommittee, and civic organization meetings.
The Consultant has also been asked to provide Staff and Councilmembers with written memos,
reports and draft correspondence on topics related to these events as well as to draft position papers
for the Staff and Council members on State legislation, ballot propositions, adjacent City development
projects and environmental impact reports that directly effect Diamond Bar.
As such, the number of hours expended by the Consultant related to this contract has often exceeded
the number of hours invoiced. The Consultant estimates a more realistic figure for average monthly
hours spent in service to Diamond Bar is closer to 120 hours per month. Modifying the contract to a
set retainer amount of $3,240 per month (60 hours @ $54/hr.) would remove any confusion in the
area of the Council's intent to limit the total dollar amount, rather than number of hours, expended as
a result of this contract and would also simplify the invoicing/payment processing procedures related
to this Consultant's contract.
PREPARED BY:
CITY COUNCIL
Agenda #
8.1
Meeting Date: October 15, 2002
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Managej% C�.L
TITLE: AWARD OF DESIGN SERVICES CONTRACT FOR THE GRAND AVENUE
BETTERMENT/IMPROVEMENT PROJECT TO DEWAN-LUNDIN AND
ASSOCIATES IN THE AMOUNT OF $147,482.00 AND AUTHORIZE A
CONTINGENCY AMOUNT OF $20,000.00 FOR PROJECT CHANGE ORDERS
TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL
AUTHORIZATION AMOUNT OF $167,482.00.
RECOMMENDATION:
That the City Council:
1. Allocate $67,482.00 from unappropriated Gas Tax balance, and increase the Capital
Improvement Project Fund by $67,482.00 for the Grand Avenue Betterment/lmprove ment
Project, and
2. Award the design services contract for the Grand Avenue Betterment/lmprove ment Project to
Dewan-Lundin and Associates in the amount of $147,482.00 and authorize a contingency
amount of $20,000.00 for project change orders to be approved by the City Manager, for a total
authorization amount of $167,482.00.
FINANCIAL IMPACT:
Fiscal Year 2002-2003 Budget allocated $100,000.00 for design services of the project. In order to
perform a comprehensive and thorough analysis, a budget amendment allocating $67,482.00 from
unappropriated Gas Tax is requested for the design services.
Upon approval, the total amended project budget will be $167,482.00.
BACKGROUND/DISCUSSION:
The design of the Grand Avenue Betterment/Improvement Project is incorporated in the FY 2002-
2003 Capital Improvement Program. On July 29, 2002, Requests for Proposals (RFP) were solicited
for the design services. The RFP requested services in the areas of pavement rehabilitation, traffic,
and landscape/aesthetic enhancements. The goal is to take this opportunity to evaluate all the needs
and conditions of this major arterial in our City.
Fifteen proposals were received and staff invited and interviewed the following five (5) firms for further
consideration: CNC Engineering, Dewan-Lundin and Associates, DMC Design Services, GFB-
Friedrich & Associates, and Huitt-Zoliars, Inc. The fees from the five (5) proposals ranged from
$135,642.00 to $168,260.00.
After interviewing the five consultants, staff unanimously concluded that the proposed scope of work
and understanding of the City's needs by Dewan-Lundin and Associates (DLA) represents the best
choice for the City. DLA demonstrated that the first priority of the City will be to correct the pavement
distress/fluctuations along Grand Avenue. DLA will analyze the existing pavement and subgrade
materials to determine the best solution for rehabilitation of the roadway.
In addition, traffic congestion at the intersections and speeding along Grand Avenue have been
issues and the subject of concern for our community. Therefore, the second priority will be to study
and analyze the traffic conditions along Grand Avenue, and make comprehensive recommendations
on appropriate mitigation measures for our consideration.
Furthermore, irrigation overspray, as well as a new subdrain system along the medians, will be
studied as part of the landscape enhancements. The landscape enhancements, to be presented to
the City for review and approval, will look at potential options from landscape improvements of all
medians to intersection enhancements with stamped, colored asphalt and/or texture concrete.
PREPARED BY:
Sharon Gomez, Management Analyst
REVIEWED BY:
Davi G. au, Director of Public Works es
Attachment: DLA's Project Approach/Fee Proposal, dated 10/7/02
Contract Agreement
2
no, Deputy City Manager
CONSULTING SERVICES AGREEMENT
THIS AGREEMENT is made as of October 15, 2002 by and between the City of
Diamond Bar, a municipal corporation ("City") and Dewan-Lundin & Associates,
("Consultant").
RECITALS
A. City desires to utilize the services of Consultant as an independent contractor
to provide consulting services to City as set forth in Exhibit "A", the City's Request for
Proposals dated July 29, 2002.
B. Consultant represents that it is fully qualified to perform such consulting
services by virtue of its experience and the training, education and expertise of its
principals and employees.
NOW, THEREFORE, in consideration of performance by the parties of the covenants
and conditions herein contained, the parties hereto agree as follows:
Consultant's Services.
A. Scope of Services. The nature and scope of the specific services
to be performed by Consultant are as described in Exhibit "B" the Consultant's
Response, dated October 7, 2002 to the City's Request for Proposals.
B. Level of Services/Time of Performance. The level of and time of
the specific services to be performed by Consultant are as set forth in Exhibit "B."
2. Term of Agreement. This Contract shall take effect October 25, 2002,
pursuant to the provisions herein.
3. Compensation. City agrees to compensate Consultant for each service
which Consultant performs to the satisfaction of City in compliance with the schedule
set forth in Exhibit "B." Payment will be made only after submission of proper invoices in
the form specified by City. Total payment to Consultant pursuant to this Agreement
shall not exceed One hundred forty-seven thousand four hundred eight -two dollars
($147.482.00 ).
4. General Terms and Conditions. In the event of any inconsistency
between the provisions of this Agreement and Consultant's proposal, the provisions of
this Agreement shall control.
5. Addresses.
City: City Manager Consultant: Dewarn-Lundin & Assoc.
City of Diamond Bar 12377 Lewis St., Ste. 101
21825 E. Copley Dr. Garden Grove,CA 92840
Diamond Bar, CA 91765-4177
6. Status as Independent Consultant.
A. Consultant is, and shall at all times remain as to City, a wholly
independent contractor. Consultant shall have no power to incur any debt, obligation, or
liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor
any of its agents shall have control over the conduct of Consultant or any of
Consultant's employees, except as set forth in this Agreement. Consultant shall not, at
any time, or in any manner, represent that it or any of its agents or employees are in
any manner agents or employees of City.
B. Consultant agrees to pay all required taxes on amounts paid to
Consultant under this Agreement, and to indemnify and hold City harmless from any
and all taxes, assessments, penalties, and interest asserted against City by reason of
the independent contractor relationship created by this Agreement. In the event that
City is audited by any Federal or State agency regarding the independent contractor
status of Consultant and the audit in any way fails to sustain the validity of a wholly
independent contractor relationship between City and Consultant, then Consultant
agrees to reimburse City for all costs, including accounting and attorney's fees, arising
out of such audit and any appeals relating thereto.
C. Consultant shall fully comply with the workers' compensation law
regarding Consultant and Consultant's employees. Consultant further agrees to
indemnify and hold City harmless from any failure of Consultant to comply with
applicable worker's compensation laws. City shall have the right to offset against the
amount of any fees due to Consultant under this Agreement any amount due to City
from Consultant as a result of Consultant's failure to promptly pay to City any
reimbursement or indemnification arising under this Section 6.
7. Standard of Performance. Consultant shall perform all work at the
standard of care and skill ordinarily exercised by members of the profession under
similar conditions.
8. Indemnification. Consultant agrees to indemnify the City, its officers,
agents, volunteers, employees, and attorneys against, and will hold and save them and
each of them harmless from, and all actions, claims, damages to persons or property,
penalties, obligations, or liabilities that may be asserted or claimed by any person, firm,
entity, corporation, political subdivision or other organization arising out of the acts,
errors or omissions of Consultant, its agents, employees, subcontractors, or invitees,
including each person or entity responsible for the provision of services hereunder.
In the event there is more than one person or entity named in the Agreement as a
Consultant, then all obligations, liabilities, covenants and conditions under this Section 8
shall be joint and several.
9. Insurance. Consultant shall at all times during the term of this Agreement
carry, maintain, and keep in full force and effect, with an insurance company admitted to
do business in California and approved by the City (1) a policy or policies of broad -form
comprehensive general liability insurance with minimum limits of $1,000,000.00
combined single limit coverage against any injury, death, loss or damage as a result of
wrongful or negligent acts by Consultant, its officers, employees, agents, and
independent contractors in performance of services under this Agreement; (2) property
damage insurance with a minimum limit of $500,000.00; (3) automotive liability
insurance, with minimum combined single limits coverage of $500,000.00; (4)
professional liability insurance (errors and omissions) to cover or partially cover
damages that may be the result of errors, omissions, or negligent acts of Consultant, in
an amount of not less than $1,000,000 per occurrence; and (5) worker's compensation
insurance with a minimum limit of $500,000.00 or the amount required by law,
whichever is greater. City, its officers, employees, attorneys, and volunteers shall be
named as additional insureds on the poiicy(ies) as to comprehensive general liability,
property damage, and automotive liability. The policy (les) as to comprehensive general
liability, property damage, and automobile liability shall provide that they are primary,
and that any insurance maintained by the City shall be excess insurance only.
A. All insurance policies shall provide that the insurance coverage shall not
be non -renewed, canceled, reduced, or otherwise modified (except through the addition
of additional insureds to the policy) by the insurance carrier without the insurance carrier
giving City thirty (30) day's prior written notice thereof. Consultant agrees that it will not
cancel, reduce or otherwise modify the insurance coverage.
B. All policies of insurance shall cover the obligations of Consultant pursuant
to the terms of this Agreement; shall be issued by an insurance company which is
admitted to do business in the State of California or which is approved in writing by the
City; and shall be placed with a current A.M. Best's rating of no less that A V11.
C. Consultant shall submit to City (1) insurance certificates indicating
compliance with the minimum worker's compensation insurance requirements above,
and (2) insurance policy endorsements indicating compliance with all other minimum
insurance requirements above, not less that one (1) day prior to beginning of
performance under this Agreement. Endorsements shall be executed on City's
appropriate standard forms entitled "Additional Insured Endorsement", or a substantially
similar form which the City has agreed in writing to accept.
10. Confidentiality. Consultant in the course of its duties may have access
to confidential data of City, private individuals, or employees of the City. Consultant
covenants that all data, documents, discussion, or other information developed or
received by Consultant or provided for performance of this Agreement are deemed
confidential and shall not be disclosed by Consultant without written authorization by
City. City shall grant such authorization if disclosure is required by law. All City data
shall be returned to City upon the termination of this Agreement. Consultant's covenant
under this section shall survive the termination of this Agreement. Notwithstanding the
foregoing, to the extent Consultant prepares reports of a proprietary nature specifically
for and in connection with certain projects, the City shall not, except with Consultant's
prior written consent, use the same for other unrelated projects.
11. Ownership of Materials. All materials provided by Consultant in the
performance of this Agreement shall be and remain the property of City without
restriction or limitation upon its use or dissemination by City.
12. Conflict of Interest.
A. Consultant covenants that it presently has no interest and shall not
acquire any interest, director or indirect, which may be affected by the services to be
performed by Consultant under this Agreement, or which would conflict in any manner
with the performance of its services hereunder. Consultant further covenants that, in
performance of this Agreement, no person having any such interest shall be employed
by it. Furthermore, Consultant shall avoid the appearance of having any interest which
would conflict in any manner with the performance of its services pursuant to this
Agreement.
B. Consultant covenants not to give or receive any compensation,
monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City
as a result of the performance of this Agreement. Consultant's covenant under this
section shall survive the termination of this Agreement.
13. Termination. Either party may terminate this Agreement with or without
cause upon fifteen (15) days' written notice to the other party. However, Consultant
shall not terminate this Agreement during the provision of services on a particular
project. The effective date of termination shall be upon the date specified in the notice
of termination, or, in the event no date is specified, upon the fifteenth (15th) day
following delivery of the notice. In the event of such termination, City agrees to pay
Consultant for services satisfactorily rendered prior to the effective date of termination.
Immediately upon receiving written notice of termination, Consultant shall discontinue
performing services.
14. Personnel. Consultant represents that it has, or will secure at its own
expense, all personnel required to perform the services under this Agreement. All of the
services required under this Agreement will be performed by Consultant or under it
supervision, and all personnel engaged in the work shall be qualified to perform such
services. Consultant reserves the right to determine the assignment of its own
employees to the performance of Consultant's services under this Agreement, but City
reserves the right, for good cause, to require Consultant to exclude any employee from
performing services on City's premises.
15. Nan -Discrimination and Equal Employment Opportunity.
A. Consultant shall not discriminate as to race, color, creed, religion,
sex, marital status, national origin, ancestry, age, physical or mental handicap, medical
condition, or sexual orientation, in the performance of its services and duties pursuant to
this Agreement, and will comply with all rules and regulations of City relating thereto.
Such nondiscrimination shall include but not be limited to the following: employment,
upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or
i
termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship.
B. Consultant will, in all solicitations or advertisements for employees
placed by or on behalf of Consultant state either that it is an equal opportunity employer
or that all qualified applicants will receive consideration for employment without regard
to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical
or mental handicap, medical condition, or sexual orientation.
C. Consultant will cause the foregoing provisions to be inserted in all
subcontracts for any work covered by this Agreement except contracts or subcontracts
for standard commercial supplies or raw materials.
16. Assignment. Consultant shall not assign or transfer any interest in this
Agreement nor the performance of any of Consultant's obligations hereunder, without
the prior written consent of City, and any attempt by Consultant to so assign this
Agreement or any rights, duties, or obligations arising hereunder shall be void and of no
effect.
17. Performance Evaluation. For any contract in effect for twelve months or
longer, a written annual administrative performance evaluation shall be required within
ninety (90) days of the first anniversary of the effective date of this Agreement, and
each year thereafter throughout the term of this Agreement. The work product required
by this Agreement shall be utilized as the basis for review, and any comments or
complaints received by City during the review period, either orally or in writing, shall be
considered. City shall meet with Consultant prior to preparing the written report. If any
noncompliance with the Agreement is found, City may direct Consultant to correct the
inadequacies, or, in the alternative, may terminate this Agreement as provided herein.
18. Compliance with Laws. Consultant shall comply with all applicable laws,
ordinances, codes and regulations of the federal, state, and local governments.
19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of
any one or more of the conditions of performance under this Agreement shall not be a
waiver of any other condition of performance under this Agreement. In no event shall
the making by City of any payment to Consultant constitute or be construed as a waiver
by City of any breach of covenant, or any default which may then exist on the part of
Consultant, and the making of any such payment by City shall in no way impair or
prejudice any right or remedy available to City with regard to such breach or default.
20. Attorney's Fees. In the event that either party to this Agreement shall
commence any legal or equitable action or proceeding to enforce or interpret the
provisions of this Agreement, the prevailing party in such action or proceeding shall be
entitled to recover its costs of suit, including reasonable attorney's fees and costs,
including costs of expert witnesses and consultants.
21. Notices. Any notices, bills, invoices, or reports required by this
Agreement shall be deemed received on (a) the day of delivery if delivered by hand
daring regular business hours or by facsimile before or during regular business hours;
or (b) on the third business day following deposit in the United States mail, postage
prepaid, to the addresses heretofore set forth in the Agreement, or to such other
addresses as the parties may, from time to time, designate in writing pursuant to the
provisions of this section.
22_ Governing Law. This Contract shall be interpreted, construed and
enforced in accordance with the laws of the State of California.
23. Counterparts, This Agreement may be executed In any number of
counterparts, each of which shall be deemed to be the original, and all of which together
shall constitute one and the same instrument.
24. Entire Agreement. This Agreement, and any other documents
incorporated herein by specific reference, represent the entire and integrated
agreement between Consultant and City. This Agreement supersedes all prior oral or
written negotiations, representations or agreements, This Agreement may not be
amended, nor eny provision or breach horeof waived, except in s writing signed by the
parties which expressly refers to this Agreement. Amendments on behalf of the City will
only be valid if signed by the City Manager or the Mayor and attested by the City Clerk.
25. Exhibits. All exhibits referred to in this Agreement are incorporated
herein by this reference.
IN WITNESS WHEREOF, the parties have executed this Agreement as of
the date first written above.
,city,
ATTEST:
By: .._.. -
Lynda Burgess, City Cleric
Approved as to form:
By:
City Attorney
DEWAN_L NDJN & ASSOCIATES
By:
kms, f eY
eWaw
Its. 1�l PM
CITY OF DIAMOND BAR
By:
Wen P. Chang, Mayor
Agenda No, 8.2
Meeting Date Oct. 15, 2002
CITY COUNCIL AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: APPOINTMENT TO VACANCY ON THE DIAMOND BAR COMMUNITY FOUNDATION
RECOMMENDATION:
It is recommended that the City Council appoint Ms. Jody Roberto to the Diamond Bar Community
Foundation Board of Directors for a one year term.
BACKGROUND:
On January 8, 2002, the City Council approved an amendment to the Foundation's bylaws adding
four more members to the Board of Directors to be appointed by the City Council. Of these four
seats, one vacancy still needs to be filled.
DISCUSSION:
Staff has advertised all commission/committee vacancies in the Inland Valley Daily Bulletin, the
Tribune, The Weekly, The View etc.; and has posted vacancy notices on the City's website and on
the City's Public Access Channel, Channel 17.
Ms. Roberto submitted a Board Member Application on October 3, 2002 and copies have been
distributed to both the Foundation and the City Council. The Foundation met Ms. Roberto during their
meeting of September 19, 2002.
Should Council choose to confirm this appointment, only one other seat will remain vacant on the
Foundation Board of Directors __ appointment of a Member -at -Large representing youth groups.
PREPARED BY: Lynda Burgess, City Clerk
REVIEWED BY:
1
Lynda Burgess, City Clerk David Doyle, Deput City Manager