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HomeMy WebLinkAbout09/03/2002Tuesday, September 3, 2002 5:00 p.m. — Study Session CC -8 6:30 p.m. — Regular Meeting South Coast Air Quality Management District/Government Center Main Auditorium 21865 East Copley Drive Diamond Bar, CA 91765 Mayor Wen P. Chang Mayor Pro Tem Debby O'Connor Council Member Carol Herrera Council Member Bob Huff Council Member Bob Zirbes City Manager Linda C. Lowry City Attorney Michael Jenkins City Clerk Lynda Burgess Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. if you have questions regarding an agenda item, please contact the City Clerk at (909) 850-2989 during regular business hours. In an effort to comply with the requirements of Title lI of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City CIerk a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled paper and encourages you to do the same. DIAMOND BAR CITY COUNCIL RULES (ALSO APPLIES TO COMMISSION AND COMMITTEE MEETINGS) PUBLIC INPUT The meetings ofthe Diamond Bar City Council are open to the public, A member ofthe public may address the Council ars the subject of one or more agenda items and ,or other item "of interest which are within the subject matter jurisdiction ofthe Diamond Bar City Council. A request to address the Council should be submitted in person to the City Clerk. As a general rule the opportunity for public mitts will take place at the discretion of the Chair. However, in order to facilitate the meeting persons who are interested parties for ars item may be requested to give their presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or the total amount of time allocated for public testimony based on the number of people requesting to speak and the business of the Council. Individuaii are requested to refrain 5orai personal attacks towards Council Members or other citixeas. Comments which are not conducive to a positive business meeting envuv nxmt are viewed as attacks against the entire City Council and will not be tolerated. Your cooperation is greatly appreciated In accordance with Govtnr runt Code Section 54954.3(a) the Chair may from time to time dispense with public comment ao items previously considered by the Council. (Does not apply to Committee meetings.) In accordar= with State Law (Brown Act), all matters to be acted on by the City Council must be pasted at least 72 hours prior to the Council meeting. In case of emergency, or when a subject matter arises subsequent to the posting ofthe agenda, upon making certain findings the Council may act on an item that is not on the posted agenda CONDUCT IN THE CITY COUNCIL CHAMBERS The Chair shall order rern ved from the Council Chambers any person who commits the following acts in respect to a regular or special meeting ofthe Diamond Bar City Council. A Disorderly behavior toward the Council or any member ofthe staff thereof; tending to interrupt the due and orderly course of said meeting. B. A breach ofthe peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting. C. Disobedience of any lawful order of the Chair, which shall include an order to be seated or to refrain from addressing the Board; and D. Any other unlawful interference with the due and orderly conduct ofsaid meeting. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for the regular Diamond Bar City Council rneetiongs are prepared by the City Clerk and are available 72 bours prior to the meeting. Agendas are available electronically and may be accessed by a personal computer through a phone modem, Every meeting ofthe City Council is recorded on cassette tapes and duplicate tapes are available for a nominal charge. ADA REQUIREMENTS A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area. Sign language interpreter services are also available by giving notice at least three business days in advance ofthe meeting. Please telephone (909) 860-2489 between S am. and 5 pm. Monday through Friday. HELPFUL PHONE NUMBERS Copies of Agenda, Rules ofthe Council, Cassette Tapes ofMeetings (909) 860-2489 Computer Access to Agendas (909) 860 -LIME General Information (909) 860-2489 NOTE: ACTION MAY BE TAKEN ON ANY ITEM IDENTIFIED ON THE AGENDA_ THIS MEETING IS BEING BROADCAST LIVE BY ADELPHIA FOR AIRING ON CHANNEL 17, AND BY REMAINING. IN THE ROOM, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED. THIS 'MEETING WILL BE RE -BROADCAST .EVERY SATURDAY AT 9:00 A.M. AND EVERY TUESDAY AT 6:30 P.M. ON CHANNEL 17. CITY OF DIAMOND BAR CITY COUNCIL AGENDA September 3, 2002 STUDY SESSION: 5:00 p.m., AQMD Room CC -8 + Discussion of Parking Restrictions during Street Sweeping + Newsletter CLOSED SESSION: None CALL TO ORDER: 6:30 p.m. PLEDGE OF ALLEGIANCE: Mayor INVOCATION: Pastor Bob Stebe, Northminster Presbyterian Church ROLL CALL: Council Members Herrera, Huff, Zirbes, Mayor Pro Tem O'Connor, Mayor Chang APPROVAL OF AGENDA: Mayor 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 Proclaiming September, 2002 as Alcohol Recovery Month: "Join the Voices of Recovery: A Call to Action." 1.2 Presentation by the Division of Public Works regarding the City's Street Sweeping Program BUSINESS OF THE MONTH: 1.3 Presentation of City Tile to Vons Market as Business of the Month, and display of video. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete SEPTEMBER 3, 2002 PAGE 2 a Speaker's Card and give it to the Ct Clerk (completion of this form is volunta . There is a five-minute maximum time limit when addressing the City Council. 4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 PUBLIC SAFETY COMMITTEE MEETING - September 9, 2002 - 7:00 p.m., Walnut Sheriff Station, 21695 E. Valley Blvd., Walnut 5.2 PLANNING COMMISSION MEETING — September 10, 2002 — 7:00 p.m., AQMDIGovernment Center, 21865 E. Copley Dr. 5.3 "AMERICAN SPIRIT DAY" event hosted by the D.B. Chamber of Commerce and the City -- September 11, 2002 — 7:30 a.m. AQMDIGovernment Center, 21865 E. Copley Dr. 5.4 TRAFFIC AND TRANSPORTATION COMMISSION MEETING — September 12, 2002 — 7:00 p.m., AQMDIGovernment Center, 21865 E. Copley Dr. 5.5 CITY COUNCIL MEETING -- September 17, 2002 — 6:30 p.m., AQMDIGovernment Center, 21865 E. Copley Dr. 6. CONSENT CALENDAR: 6.1 CITY COUNCIL MINUTES: 6.1.1 Study Session of August 6, 2002 — Approve as submitted. 6.1.2 Regular Meeting of August 6, 2002 — Approve as submitted. 6.1.3 Study Session of August 20, 2002 — Approve as submitted. 6.1.4 Regular Meeting of August 20, 2002 — Approve as submitted. Requested by: City Clerk 6.2 PARKS & RECREATION COMMISSION MINUTES — Regular Meeting of July 25, 2002 - Receive and file. Requested by: Community Services Division 6.3 PLANNING COMMISSION MINUTES — Regular Meeting of July 23, 2002 - Receive and file. SEPTEMBER 3, 2002 PAGE 3 Requested by: Planning Division 6.4 VOUCHER REGISTER - Approve Voucher Register dated September 3, 2002 in the amount of $1,188,050.49. Requested by: Finance Division 6.5 TREASURER'S STATEMENT - month of August. Recommended Action: Review and approve. Requested by: Finance Division 6.6 REJECTION OF CLAIM - Filed by Sylvia Sanchez, guardian ad litem for Michael Anthony Recendez, a minor, on August 15, 2002. Recommended Action: Approve rejection of the Claim for Damages. Requested by: City Clerk 6.7 BOND RELEASE - CASH DEPOSIT IN THE AMOUNT OF $4,320 IN LIEU OF GRADING BOND POSTED BY JOHN E. AND MARIA R. LUPO TO COMPLETE GRADING IMPROVEMENTS FOR LOT 12 OF TRACT NO. 47722 (1825) DIAMOND KNOLL LN., COUNTRY ESTATES). Recommended Action: Release Bond. Requested by: Public Works Division 6.8 APPROVE MAINTENANCE IN PERPETUITY AGREEMENT WITH CALTRANS FOR THE CITY TO MAINTAIN THE PLANNED LANDSCAPED MEDIAN ON GRAND AVENUE ABOVE THE 57/60 FREEWAY (ACROSS FROM THE HONDA DEALERSHIP). Recommended Action: Approve agreement. Requested by: Community Services Division 6.9 ADOPT RESOLUTION NO. 2002-63 ENCOURAGING THE U.S. TRUSTEE TO CREATE A COMMITTEE COMPRISED OF REPRESENTATIVES OF LOCAL GOVERNMENTS SERVED BY ADELPHIA TO DEVELOP AND IMPLEMENT A STRATEGY FOR PROTECTING THE INTERESTS OF LOCAL GOVERNMENT, ITS RESIDENTS, AND ALL ADELPHIA CABLE TELEVISION SUBSCRIBERS IMPACTED BY THE ADELPHIA BANKRUPTCY Recommended Action: Adopt Resolution. SEPTEMBER 3, 2002 PAGE 4 Requested by: City Manager 6.10 ADOPT RESOLUTION NO. 2002-64. APPROVING THE INSTALLATION OF MULTIWAY STOP SIGNS ON LEYLAND DRIVE AND NEWBURY WAY AND LEYLAND DRIVE AND WYNNEWOOD DRIVE. Recommended Action: Adopt Resolution. Requested by: Public Works Division 6.11 ADOPT RESOLUTION NO. 2002-65: SUPPORTING CONTINUED OPERATION OF THE PUENTE HILLS LANDFILL. Recommended Action: Adopt Resolution. Requested by: City Manager 6.12 DIAMOND RIDE (DIAL -A -CAB) PROGRAM UPDATE Recommended Action: Receive and file. Requested by: Public Works Division 6.13 ADOPT RESOLUTION NO. 2002-66 APPROVING THE DIAMOND BAR PUBLIC SAFETY PROGRAM. Continued from August 20, 2002. Recommended Action: Adopt Resolution. Requested by: Sheriffs Department 7. PUBLIC HEARINGS: None 8. COUNCIL CONSIDERATION: 8.1 AUTHORIZE THE CITY MANAGER TO CONTRACT WITH DUBBERLY GARCIA ASSOCIATES, INC. TO PREPARE A LIBRARY BOND ACT APPLICATION ($116,648). Recommended Action: Approve authorization. Requested by: City Manager 8.2 CONSIDER OPTIONS FOR PRODUCTION OF CITY NEWSLETTER. Recommended Action: Discuss options for producing a monthly newsletter and provide direction to staff. SEPTEMBER 3, 2002 PAGE 5 Requested by: City Manager 8.3 INTRODUCE ORDINANCE NO. 09(2002) AMENDING TITLE 15, BUILDING AND CONSTRUCTION SAFETY, OF THE DIAMOND BAR MUNICIPAL CODE AND ADOPT RESOLUTION NO. 2002-67 DETERMINING THAT MODIFICATIONS TO THE CALIFORNIA BUILDING, PLUMBING AND ELECTRICAL CODES ARE REASONABLY NECESSARY. Recommended Action: Approve first reading by title only, adopt Resolution No. 2002-67 and set the matter for public hearing on September 17, 2002. Requested by: Building and Safety Division 9. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: 10. ADJOURNMENT: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: - \ e �' -DATE: 0 �..— ADDRESS: 2 3 '� 5� � PHONE: 'i-,% ORGANIZATION: AGENDA #(SUBJECT: �P I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Sig TO: FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL AGENDA #/SUB.JECT: CITY CLERK DATE:�1 o� PHONE:ffe-93 I expect to address the Council on the subject agenda item. Please Have the Council Minutes reflect my name and address as written above. Signature 0 TO: FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL CITY CLERK ' DATE: yt L(— .: PHONE: AGENDA #/SUBJECT: ---dev - 1-9 I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK � FROM: � /l!/�� 7�� DATE: ADDRESS: PHONE: ORGANIZATION: AGENDA #/SUBJECT: C- I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. (,-w 7signalre VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: DATE:��. ADDRESS: — PHONE:, d ORGANIZATION: AGENDA #/SUBJECT: --:Bvusu�Q-S5 I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. re Agenda # Study Session Meeting Date: September 3, 2002 CITY COUNCIL i" AGENDA REPORT jt'C(i72P(IRx�� �yg9 TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manager A"� TITLE: CITY OF DIAMOND BAR NEWSLETTER PRODUCTION OPTIONS Recommendation: It is recommended that the City Council approve the creation of an in-house monthly newsletter to be mailed to all residents and businesses for an amount not to exceed $52,000. Budget Implication: The cost to produce an in-house publication is $51,030.60. For the 2002-2003 fiscal year, the newsletter budget is $73,332. The total annual savings would be $22,301.40. Per the contract with the Chamber of Commerce, that savings would be reduced by $12,000 for advertising in The View. However, some of that could be offset by the existing advertising budget. Background: In the past, the City produced a quarterly newsletter, which combined City news with recreation information. This 28 -page, 8.5" x 11" publication featured four pages of City news with the remaining pages for recreation information. The front and back covers were full color, and the remaining pages were spot color. The cost for this publication was $44,000 per year for 4 issues. In January 2000, in an effort to increase communication with residents about City news and information, the newsletter and recreation guide were separated, and a 1 -page, 7" x 10" full-color card was distributed every other month at an annual cost of $26,000 for 6 issues. In November 2001, the City partnered with the Chamber of Commerce's monthly publication, The View, to produce and distribute news and information to the community. This arrangement has allowed the City to distribute City news and information on a monthly basis as well as increase distribution to include all businesses (approximately 1,000 more copies mailed) at an annual cost of $73,332 for 12 issues. In June 2002, in order to evaluate the options of partnering with local publications or producing an in- house newsletter, the City Council directed staff to solicit bids for production of the City of Diamond Bar newsletter. Two requests for proposals were sent out. The first one (Attachment A) addressed specifications for a partner publication. The second one (Attachment B) addressed specifications that City staff felt would be the most cost-effective and time -efficient format to produce in-house. Two vendors responded to the Request for Proposal for a partner publication. Seven vendors responded to the Request for Proposal for an "in-house" publication. Please refer to Attachment C for cost comparisons. Discussion: The City's newsletter has undergone two major format changes in the past three years. Since our responsibility is to provide the community with City news and information, the goal is to provide that information in an easily recognizable and consistent manner. Producing an in-house newsletter would accomplish the following: Establish and maintain a consistent identity for the City's primary means of communication with the community. - Provide the community with an easily recognizable publication. - Maximize the efficient use of staff time. Give City staff more control over deadlines and delivery dates. - Reduce overall costs. While partnering with another publication can be cost-effective, there are other factors to consider such as effective use of staff time, issues related to sub -contractors, timeliness of delivery due to dual deadlines, and duplication of stories. The City's newsletter also runs the risk of being overlooked by residents when it's combined with another publication. All of these factors affect the City of Diamond Bar image as well as the integrity of the City's communications with the community. An in-house newsletter is more customer -service oriented, and reflects the City Council goal of improving communications with citizens and enhancing customer service. Prepared By `~ (W Reviewed By Attachments: A. Request for Proposal for a "Partner" Publication B. Request for Proposal for an "in -House" Publication C. Newsletter Bid Cost Comparison Chart Attachment A REQUEST FOR PROPOSAL - Production of monthly City News publication - BACKGROUND: The City of Diamond Bar is seeking proposals from qualified vendors to provide design, layout, printing, and mailing services for the City News publication. The monthly, newspaper -style publication has a circulation of 21,000 and provides news and information to the residents and businesses in the City of Diamond Bar. Joint publication will be in lieu of paid advertisements and the omission of all references to City Council members, including names and photographs (per FPPC regulations). SCOPE OF WORK: City will provide all editorial copy, including photographs, contained in publication. This will be provided in an electronic format. Vendor will be responsible for: Design, layout, proofreading, pre -press services, provision of full-size proofs, printing, and the mailing and distribution of City News, including postage. Delivery to all residents and businesses in Diamond Bar is scheduled for the 1" of every month. Vendor is also responsible for mailing the quarterly Community Recreation Guide as an insertion to the City News. SPECIFICATIONS: 1. 11 1/2" x 17 -finished size 2. 4 pages total 3. Electrabrite paper stock OR I. 8'/z" x 11" -finished size 2. 8 pages total 3. Electrabrite paper stock AND 4. 21,000 copies — 20,000 mailed to Diamond Bar residents & businesses / 1,000 delivered to City Hall 5. 4/4 color process for cover with 2 color on inside pages (sample enclosed) 6. If joint publication, City News publication must reverse to a front page (sample enclosed) Bids submitted for alternate specifications and/or "insert only" will be considered; however all alternate bids must include items 4 & 5 listed above. SUBMITTAL OF PROPOSALS. • Include cover letter including company name, address, and telephone number for the firm, background information and the name of the contact person. • Itemized fees for: Production, Printing, and Mailing services based on a six (6) month contract. SUBMITTAL DEADLINE: Interested firms must submit written proposal to: April Blakey, Public Information Manager City of Diamond Bar 21825 E. Copley Drive, Diamond Bar, CA 91765 Proposals due by 4:30 p.m. on Friday, August 2, 2002 Any questions regarding this R.F.P. should be directed to April Blakey, Public Information Manager at 909.396.5683 or email at april.blakey@ci.diamond-bar.ca.us. Attachment: copies of June 2002 issue of City News and Summer 2002 Community Recreation Guide Attachment B REQUEST FOR PROPOSAL - Printing/Mailing of Monthly City News Publication - BACKGROUND, The City of Diamond Bar is seeking proposals from qualified vendors to provide printing and mailing services for the City News publication. The monthly publication has a circulation of 21,000 and provides news and information to the residents and businesses in the City of Diamond Bar. SCOPE OF WORK: City will provide vendor with zip disk or cd containing all elements (photographs, graphics, and fonts used in publication), formatted in PageMaker 6.5 or 7 PC. Vendor will be responsible for: film output, provision of full-size proofs, printing, and the mailing/distribution of City News. Delivery to all residents and businesses in Diamond Bar is required by the I" of every month. Vendor is also responsible for inserting the Community Recreation Guide every three months into the City News. SPECIFICATIONS: Option #1 1. 1 I" x 17" — flat, 8 '/z" x 11" — finished size 2. Single fold, 4 pages total 3. 60# smooth white offset 4. 21,000 copies -- 20,000 mailed to Diamond Bar residents & businesses / 1,000 delivered to City Hall 5. a) 4/4 color process b) 2 -calor Option #2 1. 22" x 17" — flat, 11" x 8 %z" --- finished size 2. Double fold, 4 pages total 3. 60# smooth white offset 4. 21,000 copies — 20,000 mailed to Diamond Bar residents & businesses / 1,000 delivered to City Hall 5. a) 4/4 color process b) 2 -color SUBMITTAL OF PROPOSALS: • Include cover letter including company name, address, and telephone number for the firm, background information and the name of the contact person. • Itemized fees for: editing charges, film, proofs, printing, mailing and insertion services, based on a six (6) month contract. SUBMITTAL DEADLINE: Interested firms must submit written proposal to: April Blakey, Public Information Manager City of Diamond Bar 21825 E. Copley Drive, Diamond Bar, CA 91765 (909) 861-3117 FAX Proposals due by 4:30 p.m. on Friday, August 2, 2002 Any questions regarding this R.F.P. should be directed to April Blakey, Public Information Manager at 909.396.5683 or email at april.blakey@ci.diamond-bar.ca.us. Attachment C City of Diamond Bar Newsletter Bid Cast Comparisons Partner Publication Options Diamond Bar Chamber of Commerce A 11,5" x 17"; 4 pgs w/front pg exposure every OTHER mo; front pg full color; remaining pgs spot color Monthly 6 -months Annual $6,100.00 $36,600.00 ,'2U ,X Diamond Bar Improvement Association B Format - 8,5" x 11 "; 8 pgs. W/front page exposure every OTHER month; full color all pages Monthly 6 -months Anh0at "In -House" Publication Options AB Format - 11 " x 17"; 4 pgs w/front pg exposure EVERY month; FULL COLOR all pages (higher grade paper) Monthly 6 -months Annual . $5,996.35 $35,978.10 $71956:2U A/B Format -11" x 1 T`, 4 pgs wffront pg exposure EVERY month; SPOT color all pages (higher grade paper) Monthly 6 -months Annual', ; : $5,044.72 $30,268.32 $60;,53864-' C Format - 8.5" x 11'; 4 pgs. w/ front page exposure EVERY month; FULL COLOR all pages (higher grade paper) Monthly 6 -months AonuW.... $4,921.18 $29,529.08 $59,0.16 C Format - 8.5" x 11. ; 4 pg& w/ front'page exposure'EVEHY tnbnth; SPOT color; all pages .(higher grade paper) Monthly 6 -months Annual $4,252.55 $25,515.30 .,: X1,030ff Agenda No. 64`1-11 CITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION AUGUST 6, 2002 STUDY SESSION: Mayor Chang called the Study Session to order at 5:10 p.m. in the SCAQMD/Government Center, Room CC -8. 1) Presentation Regarding Aera Energy Project 2) Discussion regarding Contents of Library Survey Present: Council Members Herrera, Zirbes, Mayor Pro Tem O'Connor and Mayor Chang. Council Member Huff arrived at 6:00 p.m. Also present were: Linda Lowry, City Manager; Mike Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Doyle; Deputy City Manager; David Liu, Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Tommye Cribbins, Assistant City Clerk; Sr. Administrative Assistant; Todd Strojny, and April Blakey, Public Information Manager, Presentation Regarding Aera Energy Project — Bruce Hurst and George Basye with Aera Energy, LLC made a PowerPoint presentation regarding their proposed master development plan. The plan includes open space, connections for the wildlife corridor, 100 homes, golf course fairways and sports complex. The entire project surrounds both sides of the 57 freeway and includes both LA and Orange Counties. The 100 homes proposed will be housed on 300 acres south of the D.B. City limits and inside the City's sphere of influence. C/Herrera asked what the public reaction has been to the proposed project. Mr. Basye responded that the primary issues of concern relate to traffic and biology. Traffic solutions will be determined by the studies that have not yet been conducted. The Environmental Impact will analyze a number of different project alternatives. In the meantime, Aera is attempting to produce one environmental report document with the two counties working together and to create a comprehensive specific plan for the entire project. The phasing of the project will be determined through ongoing studies with regard to infrastructure. Responding to MPT/O'Connor, Mr. Basye indicated that Aera would be pleased to arrange a tour for anyone who is interested. 2. Discussion regarding Contents of Library Survey — DCM/Doyle distributed a draft of a 400 -call phone survey to gather voter data regarding the prospect of constructing and operating a new library. In reply to C/Herrera, DCM/Doyle indicated that Question #23 will be revised. In response to MPT/O'Connor, DCM/Doyle said that not all of the survey questions were necessary for the Library Bond Act purposes. AUGUST 6, 2002 PAGE 2 CC STUDY SESSION MPT/O'Connor saw no reason for the first question and asked staff to find out the purpose of that particular question. C/Huff thought it might be prudent to gauge the census of the community regarding slope maintenance during this survey. CM/Lowry reported that another city that is doing a library project at this time and has applied for the bonds put the matter on the ballot so that in the event they do not get the bond money they would not build the library. Is that the type of condition this Council is interested in placing on this project? C/Huff thought that concept was valid. If you force people to be decisive they will have to be realistic in their response. CM/Lowry pointed out that the survey should create a scenario of options in order to get a better feel from the community about what they are willing to do. CIHuff said that a survey could reveal whether the community is willing to pay $70 per parcel for a swimming pool at which point the Council would have to decide whether it was willing to scrap the library plan and build a swimming pool. M/Chang did not want open-ended questions that might lead to consideration of other items at the cost of a library. DCM/Doyle indicated to C/Herrera that the maximum survey time is 18 minutes with a typical time ranging between 12 and 18 minutes. C/Herrera agreed with CIHuff that too many options would confuse the issue. The Council wants to know if the community is willing to financially support a library and to what degree — 100% of the cast, 50% of the cost, annual maintenance, etc. MlChang felt the City could absorb the $6,000,000 cost to build the library. The question is whether the community would be willing to pay for ongoing costs to operate the facility. C/Huff would like to have an answer to all of the questions but he felt it would be confusing to include all of the items in the survey. CM/Lowry asked Council to tell staff what it wants to do so that the survey can be properly directed. C/Herrera would like the community to assist with funding to build the facility. AUGUST 6, 2002 PAGE 3 CC STUDY SESSION C/Zirbes would like to know if the community actually wants a library. If the survey reveals that the majority believes the current facility is large enough, there is no need to go further. The Council concurred with the following: 1) No questions regarding other public facilities will be included in the survey. 2) Agree to use the City's General Fund to build the library (creating a community partnership) and condition the building of the library upon the passage of the maintenance bond. MPT/O'Connor asked to have the survey consultant present for the next study session. ADJOURNMENT: There being no further business to conduct, M/Chang adjourned the study session at 6:38 p.m. TOMMYE CRIBBINS, Asst. City Clerk ATTEST: Mayor Wen Chang Agenda No. 6.1.2 MINUTES OF THE CITY COUNCIL?, REGULAR MEETING OF THE CITY OF DIAMOND BAR AUGUST 6, 2002 STUDY SESSION: Mayor Chang called the Study Session to order at 5:10 p.m. in the SCAQMDIGovernment Center, Room CC -8, 28165 E. Copley Drive, Diamond Bar, CA. Present: Mayor Chang, Mayor Pro Tem O'Connor and Council members Herrera and Zirbes. Council Member Huff arrived at 6:00 p.m. Also present were: Linda Lowry, City Manager; Mike Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David Liu, Public Works Director; Bob Rose, Community Services Director; Tommye Cribbins, Assistant City Clerk, April Blakey, Information Services Manager and Todd Strojny, Sr. Management Analyst. ♦ Presentation Regarding Aera Energy Project ♦ Discussion Regarding Contents of Library Survey Mayor Chang adjourned the Study Session at 6:38 p.m. CLOSED SESSION: None CALL TO ORDER: M1Chang called the meeting to order at 6:43 p.m. in the Auditorium of the SCAQMDIGovernment Building, 21865 E. Copley Dr., Diamond Bar, CA. M/Chang reported on the City Council Study Session items discussed just prior to the regular City Council meeting. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Roman Nava, representative from Assemblyman Robert Pacheco's office. INVOCATION: The Invocation was given by Reverend Ted Meyers, Shepherd of the Hills Lutheran Church. ROLL CALL: Mayor Chang, Mayor Pro Tem O'Connor and Council Members Herrera, Huff and Zirbes. Also present were: Linda Lowry, City Manager; Mike Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David Liu, Public Works Director; Bob Rose, Community Services Director; Tommye Cribbins, Assistant City Clerk, and Lt. Maxey. APPROVAL OF AGENDA: Mayor Chang approved the agenda as presented. SPECIAL PRESENTATIONS, CERTIFICATES and PROCLAMATIONS: 1.1 Roman Nava and Millie Stornlany, representing Assemblyman Robert Pacheco's Office, presented Robert Arceo with the Purple Heart medal. August 6, 2002 PAGE 2 CITY COUNCIL 1.2 David Liu, Public Works Director, presented Mayor and City Council with the California Integrated Waste Management Board Award, recognizing the City's efforts in achieving the year 2000 diversion rate. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None Offered. 3, PUBLIC COMMENTS: Eileen Ansari congratulated Mr. Arceo on receiving his medal and commended Assemblyman Pacheco's office for their efforts. She suggested the City consider using recycled glass in the new Community/Senior Center. 4. RESPONSE TO PUBLIC COMMENT: None Offered: 5. SCHEDULE OF FUTURE EVENTS: 5.1 CONCERTS IN THE PARK "SOUTHLAND BAND" (Classic Rock) —August 7, 2002- 6:30 — 8:00 p.m., Sycamore Canyon Park, 22930 Golden Springs Dr. 5.2 TRAFFIC & TRANSPORTATION COMMISSION MEETING — August 8, 2002 — 7:00 p.m., Board Hearing Room, SCAQMD/Government Center, 21865 E. Copley Dr. 5.3 PLANNING COMMISSION MEETING — August 13, 2002 — 7:00 p.m., SCAQMD/Government Center Auditorium, 21865 E. Copley Dr. 5.4 CONCERTS IN THE PARK "RAYMOND MICHAEL" (Elvis Presley Tribute) — August 14, 2002 — 6:30 — 8:00 p.m., Sycamore Canyon Park, 22930 Golden Springs Dr. 5.5 CITY COUNCIL MEETING — August 20, 2002 — 6:30 p.m., SCAQMD/Government Center Auditorium, 21865 E. Copley Dr. 5.6 DIAMOND BAR CHAMBER OF COMMERCE "AMERICAN SPIRIT DAY" — 7:30 a.m. to 9:00 a.m. — September 11, 2002 — SCAQMD Patio, 21865 E. Copley Dr. 6. CONSENT CALENDAR: Moved by C/Zirbes, seconded by C/Herrera to approve the Consent Calendar with the exception of Item No. 6.10. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Herrera, Huff, Zirbes, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None August 6, 2002 PAGE 3 CITY COUNCIL 6.1 CITY COUNCIL MINUTES: 6.1.1 Approved Study Session Minutes of July 16, 2002 —as presented. 6.1.2 Approved Regular Meeting Minutes of July 16, 2002 — as presented. 6.2 RECEIVED AND FILED PLANNING COMMISSION MINUTES — Regular Meeting of July 16, 2002. 6.3 RECEIVED AND FILED PARKS AND RECREATION COMMISSION MINUTES — Regular Meeting of June 27, 2002. 6.4 RECEIVED AND FILED TRAFFIC & TRANSPORTATION COMMISSION MINUTES — Regular Meeting of May 9, 2002. 6.5 APPROVED VOUCHER REGISTER - dated August 6, 2002 in the amount of $1,325,676.33, with MPT/O'Connor voting "NO" on SigmaNet in the amount of $67,873.95. 6.6 REVIEWED AND APPROVED THE TREASURER'S STATEMENT — for the Month of June 2002. 6.7 ADOPTED RESOLUTION NO. 2002-58, A JOINT RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES ACTING ON BEHALF OF LOS ANGELES COUNTY GENERAL FUND, LOS ANGELES COUNTY LIBRARY, LOS ANGELES COUNTY FLOOD CONTROL, LOS ANGELES COUNTY CONSOLIDATED FIRE PROTECTION DISTRICT, LOS ANGELES COUNTY FIRE-FFW; THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 21 OF LOS ANGELES COUNTY; THE GOVERNING BODIES OF THE CITY OF DIAMOND BAR, GREATER LOS ANGELES COUNTY VECTOR CONTROL DISTRICT, THREE VALLEYS MUNICIPAL WATER DISTRICT, WALNUT VALLEY WATER DISTRICT (WVWD), WVWD-IMPROVEMENT DISTRICT #3, AND WVWD DISTRICT #4; APPROVING AND ACCEPTING NEGOTIATED EXCHANGE OF PROPERTY TAX REVENUES RESULTING FROM ANNEXATION OF TRACT NO.'S 48487 AND 50314 (WINDMILL ESTATES, THE COUNTRY ESTATES) TO COUNTY SANITATION DISTRICT NO. 21. 6.8 ADOPTED RESOLUTION NO. 2002-59: REQUESTING THE LOS ANGELES COUNTY FLOOD CONTROL DISTRICT TO ACCEPT TRANSFER AND CONVEYANCE OF MISCELLANEOUS TRANSFER DRAIN NO. 1518 FOR TRACT NO'S. 32400, 52203, 52204 AND 52228 LOCATED IN THE DIAMOND CREST ESTATES FOR FUTURE OPERATION, MAINTENANCE, REPAIR AND IMPROVEMENT, 6.9 APPROVED AMENDMENT NO. 2 TO THE CONTRACT WITH DAVID EVANS AND ASSOCIATES FOR AS -NEEDED LANDSCAPE ARCHITECT August 6, 2002 PAGE 4 CITY COUNCIL SERVICES IN THE AMOUNT OF $27,700 FOR LANDSCAPE AND IRRIGATION IMPROVEMENTS ALONG BREA CANYON CUTOFF BETWEEN FALLOWFIELD AND THE WESTERLY CITY LIMITS. MATTERS WITHDRAWN FROM CONSENT CALENDAR. 6.10 ADOPTED RESOLUTION NO. 2002-60 ESTABLISHING A ONE-YEAR MORATORIUM ON THE INSTALLATION OF SPEED HUMPS. C/Huff stated that an empirical field test reveals that speed humps do not appear to slow cars down. He asked staff to check with the City of Pomona regarding the speed humps located in the Phillips Ranch area off of Village Loop Rd. He favored speed humps and believed the moratorium would give the City an opportunity to assess their height and effectiveness. C/Huff moved, C/Herrera seconded, to adopt Resolution No. 2002-60 establishing a one-year moratorium on the installation of speed humps. Following discussion, the motion was carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Herrera, Huff, Zirbes NOES: COUNCIL MEMBERS - MPT/O'Connor, M/Chang ABSENT: COUNCIL MEMBERS - None 7. PUBLIC HEARINGS: 7.1 CONSIDERATION OF FIRST READING OF ORDINANCE NO. 07(2002) CONSIDERING ZONE CHANGE FROM PLANNED COMMERCIAL DEVELOPMENT (CPD) TO C2 AND C3 FOR THE DIAMOND BAR VILLAGE/KMART PARCELS AND ADOPTION OF ORDINANCE N0.2002-7 — presentation by DCM/DeStefano. M/Chang re -opened the Public Hearing. Martha Bruske again asked why there is a need for a zone change and what C2 and C3 designations mean and what are examples of C2 and C3 zones. For some reason, the businesses in The Village and KMart centers have been allowed to deteriorate. She did not understand why those property owners should be rewarded for having shabby storefronts. She expressed concern about excess traffic and gridlock in the area of Golden Springs Dr. and D.B. Blvd. created by allowing "big box" stores. She hoped the City acts wisely and in the best interest of its residents with respect to this decision. Marie Buckland asked if the City was aware of crime statistics related to the operation of cyber cafes. Espy Mehta, 24325 E. Summitridge Ct., felt that businesses did not want to August 6, 2002 PAGE 5 CITY COUNCIL locate in the area due to the lack of parking. What are the benefits to creating a C2 zone and what is wrong with the businesses that currently exist in the center. Specifically, what kind of business would benefit the City and its residents. There being no further testimony offered, M/Chang closed the Public Hearing. DCM/DeStefano again explained that the types of businesses that would be permitted within the KMart Center in the event of a C3 zone change would include Regional Commercial, businesses that are intended to draw customers from beyond the limits of the City. Accordingly, a C3 zone is most appropriate along the freeway corridors. The current C3 zones within the City are the Honda Dealership and area uses such as Burger King, etc. C3 is also found at the four corners of the intersection of D.B. Blvd and Grand Ave. He further stated that C2 zoning is similar to the C3 zoning but does not allow for automobile sales and rental and warehouse type uses. Many uses within C2 and C3 zoning require a Conditional Use Permit that involves the Planning Commission and Public Hearing process. Other uses within C2 and C3 zoning require City review, either at the administrative or Planning Commission level. C/Herrera pointed out that a large number of vacancies exist in The Village. It is Council's hope that by changing the zoning, businesses will be stimulated to locate in that area. No one is proposing a "big box" or change - out of current businesses. ClHerrera moved, C/Huff seconded, to approve first reading of Ordinance No. 07(2002) consideration of Zone Change from Planned Commercial Development (CPD to C2 and C3 for the D.B. Village/KMart parcels. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Herrera, Huff, Zirbes, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None C/Zirbes asked how the zone change would effect businesses such as the D.B. Washer & Dryer Repair. DCM/DeStefano stated that those businesses would continue as legal non- conforming for as long as they wish. However, if they wanted to expand the non -conforming use, they would not be permitted to do so within the proposed zone. He explained that if Council approves the zone change, the cyber cafe would need to apply for a mandatory Conditional Use Permit. He confirmed to C/Zirbes that a zone change to C3 at the KMart Center would open up the possibility of greater revenue producing types of businesses such as Home Depot or Best Buy. August 6, 2002 PAGE 6 CITY COUNCIL In reply to MPT/O'Connor, DCM/DeStefano confirmed that the veterinary clinic and washer & dryer repair concerns could sell their business as they are currently configured and remain legal non -conforming as long as they did not seek to expand. Responding to C/Herrera, DCM/DeStefano explained that staff and the Planning Commission felt that the types of uses found in the C2 zone were better suited for the Diamond Village location. However, Council may choose to rezone the property to include C3. The property owner for Diamond Village attended the Planning Commission's Public Hearing and did not speak at that point. He later telephoned staff to indicate his support for the Planning Commission's conclusion. In addition, staff spoke with the McDonald's property owner and he too, indicated his support. All property owners were notified of the potential change and staff has received no comment one way or the other except from the two property owners previously mentioned. C/Chang opened the Public Hearing. MPT/O'Connor moved, C/Zirbes seconded, to continue the Public Hearing to August 20, 2002. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Herrera, Huff, Zirbes, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 7.2 CONSIDERATION OF RECOMMENDATION BY LAW ENFORCEMENT BLOCK GRANT (LLEBG) ADVISORY BOARD FOR EXPENDITURE OF GRANT FUNDS IN THE AMOUNT OF $43,831 (INCLUSIVE OF THE REQUIRED 10% MATCHING AMOUNT OF $4,383 FROM THE CITY) FOR FY 2002-03 — presentation by Lt. Maxey. M/Chang opened the Public Hearing. There being no testimony offered, M/Chang closed the Public Hearing. C/Herrera moved, MPT/O'Connor seconded, to approve the recommendation by the Law Enforcement Block Grant (LLEBG) Advisory Board for expenditure of grant funds in the amount of $43,831 (inclusive of the required 10% matching amount of $4,383 from the City) for FY 2002-03. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Herrera, Huff, Zirbes, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None August 6, 2002 PAGE 7 CITY COUNCIL S. COUNCIL CONSIDERATION: 8.1 CONSIDERATION OF APPOINTMENT OF LING -LING CHANG TO THE DIAMOND BAR COMMUNITY FOUNDATION. Ling -Ling Chang introduced herself and said she looked forward to serving on the Foundation Board. C/Zirbes said he was very impressed with Ms. Chang's application and presentation. C/Zirbes moved, C/Herrera seconded, to approve appointment of Ling -Ling Chang to the D.B. Community Foundation. Motion carried by the following Rall Call vote: AYES: COUNCIL MEMBERS - Herrera, Huff, Zirbes, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None MPT/O'Connor welcomed Ling -Ling Chang and looked forward to her attendance at the next Foundation meeting on August 15. 9. COUNCIL SUBCOMMITTEE REPORTS/ COUNCIL MEMBER COMMENTS: ClHerrera said that despite tonight's lively debate, all Council Members are deeply concerned about traffic issues and speeding vehicles on the City's streets. She believed the residents wanted thoughtful decisions from their Council Members. She was very pleased that the groundbreaking ceremonies for the new Community/Senior Center took place yesterday, moving forward with a concept that began in 1998 with a task force appointed to collect community input. She thanked staff and in particular DCM/Doyle for coordinating this project. C/Huff stated that since the last City Council meeting, he had attended several meetings including Alameda Corridor East, Foothill Transit Board, a transportation conference in San Diego and the unveiling of Foothill Transit's CNG (Compressed Natural Gas) station. Council adopts many policies that are generally introduced by staff. While the Mayor may exercise grace or latitude in enforcing this policy, the Council chooses the Mayor and the Mayor is responsible for running the Council Meeting's in accordance with those policies. Regarding tonight's speed hump policy, he attempted to follow these policies and lengthy discussion ensued because policy was not followed. The Mayor wished to speak and in order not to be argumentative, he conceded. However, he believed Council Members should be cognizant of the rules governing the Council so that business meetings can move forward in an orderly manner. If Council does not intend to follow the current policies, they should be changed so that Council Members are comfortable with protocol. August 6, 2002 PAGE 8 CITY COUNCIL C/Zirbes pointed out that D.B. has been a City for only 13 years but has been a community for several decades and has waited generations to enjoy a facility like the one that is currently commencing construction. The community can be very proud of this facility, one that will serve the public for many years in the future. He thanked Mrs. Ansari for her efforts toward the building of this structure. Since the last Council meeting, he had worked on a variety of issues including the Neighborhood Improvement Committee. He thanked staff for the recent edition of the City News. He especially enjoyed the "more effective street sweeping means a cleaner environment" article. He welcomed C/Herrera and MPT/O'Connor back from their recent adventures. He offered MPT/O'Connor condolences on the loss of her brother-in-law. MPT/O'Connor stated that because of the extra week between Council meetings, she and her family were able to enjoy a Caribbean Cruise. She returned relaxed and refreshed and ready to move forward. She congratulated Robert Arcero on receiving the recognition rightfully due him for his service during WWII. She felt that the City should reinstate its tree removal policy. Three old-growth ficus trees had to be removed from her neighborhood to accommodate sidewalk repair and the removal has left her neighborhood with a devastating loss. She felt the City should mitigate root damage and work to save old-growth trees. She asked that tonight's meeting be adjourned in memory of her husband's younger brother, Gerald O'Connor. M/Chang agreed with C/Herrera that although Council Members do not always agree, they are all concerned about the community. He once again stated he felt that the speed hump issued had been sufficiently studied and that implementation should not be further delayed by imposition of a moratorium. Studies show that speed humps are effective and slow speeding traffic. In his opinion, the decision to delay the speed hump policy further was not right. This matter should have died at the last meeting when the vote was 2-2. He did not want to put the City Attorney on the spot about how the meeting should be conducted because it has been done the same for the past 13 years. He is not planning to change the way he conducts meetings. He attended the JPIA board meeting, participated in the LEAP program, worked on the Neighborhood Improvement committee, attended the parole officers' week celebration, the Chinese-American Construction Professional annual meeting, dragon boat racing, and the YMCA board meeting. He encouraged the community to participate in Read Together Diamond Bar in October. This morning, he attended the CITT opening. He encouraged everyone to purchase a commemorative tile from the Community Foundation to support the new Community/Senior Center. DCM/Doyle informed Council that due to advice from a resident watching tonight's telecast, he and staff member April Blakey were able to adjust the sound system to insure that at least the public hearing portion of tonight's meeting was audibly acceptable. Staff will continue to monitor this matter. August 6, 2002 PAGE 9 CITY COUNCIL 10. ADJOURNMENT: There being no further business to conduct, C/Chang adjourned the meeting at 8:50 p.m. in memory of Gerald O'Connor, brother-in-law of MPT/O'Connor. TOMMYE CRIBBINS, Asst. City Clerk ATTEST: Wen Chang, Mayor Agenda C) R - J�- -� 1: ir CITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION AUGUST 20, 2002 STUDY SESSION: Mayor Chang called the Study Session to order at 5:40 p.m. in the SCAQMD/Government Center, Room CC -8. Discussion of Library Survey — Presentation given by John Fairbank from the firm of Fairbank, Maslin, Maullin & Associates. Present: Council Members Herrera, Huff, Zirbes, Mayor Pro Tem O'Connor and Mayor Chang. Also present were: Linda Lowry, City Manager; Mike Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David Liu, Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Lynda Burgess, City Clerk; Linda Smith, Development Services Assistant and Sharon Gomez, Management Analyst. Discussion regarding Contents of Library Survey -- Presentation by John Fairbank, Fairbank, Maslin, Maullin & Associates. In response to MPT/O'Connor, DCM/Doyle responded to MPT/O'Connor that in order to determine whether the voters would agree to support the ongoing operating costs, the survey would have to be done in March 2003. Mr. Fairbank said that a special March election would generate a very low voter turnout. MPT/O'Connor asked if measures such as this pass or do not pass. Mr. Fairbank responded that the survey would likely give an indication as to whether or not the voters would pass the bond for ongoing operating costs. For library bonds, it is generally helpful to have a higher voter turnout. Democrats would be more likely to support this and households that have voters with children in them (under age 50). D.B. has a conservative electorate — an older and more conservative electorate, more Republicans — Republicans are the toughest to get to pass any parcel tax. Most of the measures that have passed have been primarily bond measures — school bonds, library bonds, etc. If there were a 20% voter turn out for an election next March, he would probably suggest that the City conduct a larger sample. If the results came back that 44% would support a parcel tax in a special election, he would likely advise the Council not to get on that ballot because it is too far from 2/3 to jump 20-25 points. If the Council is on a fast track, the outside ballot might be March 2004. At least start with an electorate that is going to be considerably higher in turnout than a special election in March 2003. The March 2004 major election would likely result in a 50% turnout whereas the March 2003 would result in a 20% turnout. AUGUST 20, 2002 PAGE 2 CC STUDY SESSION C/Zirbes objected to referring to a D.B. Public Library in the survey. He felt the survey should refer to public library services. Mr. Fairbank and DCM/Doyle said that the survey should focus on the City's library and not some other regional facility. Mr. Fairbank asked if, in the event the state refused to fund the library, the Council would want to include questions related to the condition of the current library and the need for a new facility in addition to the service questions. C/Zirbes was concerned that the length of the survey was too long. He felt it should be limited to 18 minutes or less. DCM/Doyle said that the lowest amount (Question #9) for an annual tax levy could be $30. Mr. Fairbank suggested that the question should be whether voters would support a $70, $50 or $30 per parcel levy. C/Huff thought the survey should point out that library experts say that D.B. should have a 27,000 square foot facility. CA/Jenkins agreed that figure of 9,000 and 21,000 are meaningless to someone who does not understand how much library space a community of a certain size would have to have. DCM/Doyle wondered whether it mattered that the survey specified whether the money to build the library came from the state or the City. Mr. Fairbank felt that if the money came from the state, the voters would more likely be willing to support ongoing costs. MPT/O'Connor believed that if the state funded construction of the library, then voters would feel the City should pay for ongoing costs. ClZirbes asked whether it might be more palatable to property owners to equate the $60 to $5 per month. DCM/Doyle wondered whether it might skew the survey results if the survey incorrectly referred to a monthly amount when the actual levy was based on an annual amount. Discussion ensued. When C/Herrera said that some people might be offended by the term "homemaker" Mr. Fairbank said that he might be able to cut that question (#23) from the survey. Council concurred to have Mr. Fairbank's firm revise the survey according to input received at this study session. AUGUST 20, 2002 PAGE 3 CC STUDY SESSION ADJOURNMENT: There being no further business to conduct, M/Chang adjourned the study session at 6:38 p.m. LYNDA BURGESS, City Clerk ATTEST: WEN CHANG, Mayor E I O N I Agenda No. 6.1.4 MINUTES OF TH C TY C U C L REGULAR MEETING OF THE CITY OF DIAMOND BAR AUGUST 20, 2002 DR 4 STUDY SESSION: M/Chang called the meeting to order at 5:40 p.m. in Room CC -8 of the South Coast Air Quality Management District, 21825 E. Copley Drive, Diamond Bar, CA. • Discussion of Library Survey — Presentation given by John Fairbank from the firm of Fairbank, Maslin, Maullin & Assoc. Present: Council Members Herrera, Huff, Zirbes, Mayor Pro Tem O'Connor, Mayor Chang Also present were: Linda Lowry, City Manager; Mike Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David Liu, Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Lynda Burgess, City Clerk; Linda Smith, Development Services Assistant and Sharon Gomez, Management Analyst. ADJOURN STUDY SESSION: 6:38 p.m. CLOSED SESSION: None CALL TO ORDER: M/Chang called the meeting to order at 6:45 p.m. in the Auditorium of the South Coast Air Quality Management District, 21865 E. Copley Dr., Diamond Bar, CA. PLEDGE OF ALLEGIANCE: The Pledge was led by Frank DuQuite of the Volunteer Patrol. INVOCATION: Pastor Ab Kastle, Diamond Canyon Christian Center ROLL CALL: Council Members Herrera, Huff, Zirbes, Mayor Pro Tem O'Connor, Mayor Chang APPROVAL OF AGENDA: CM/Lowry respectfully requested that Item 6.11 be continued to the next regular meeting of September 3, 2002. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 Presented Certificate of Recognition to Tony Silva, Navy Recruiter. 1.2 Presented City Tile to Trammel Crow, as Business of the Month, August 2002 and display of Business of the Month video. Accepted by Ron Heim of the Trammel Crow Co. 1.3 Proclaimed September 11, 2002 as "American Spirit Day." Accepted by Chamber of Commerce President Mary Hall, Executive Director Jeff Kuntz and members of the "American Spirit Day" coordinating committee. AUGUST 20, 2002 PAGE 2 CITY COUNCIL 1.4 Proclaimed August 31, 2002 as "LA County Golfer Appreciation Day." Accepted by Steve Duron, Administrator, Golf Operations, L.A. County Dept. of Parks & Recreation. 1.5 Introduced Enrique Medina, Pomona Unified School District's Assistant Superintendent of Facilities, regarding the opening of Pantera Elementary School for the 2002-2003 school year. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None Offered. 3. PUBLIC COMMENTS: Allen Wilson was confused as to why a newspaper article termed a CDBG grant a "loan" to the City by the County Board of Supervisors. He also did not know that the City needed a $4,000,000 loan. He thought the D.B. Community/Senior Center was fully funded by the City. According to the San Gabriel Valley Tribune, the project is now $12,000,000 instead of $8.5 million. Is it true that if D.B. had a redevelopment agency it would not need this loan? He asked for clarification of these matters. Abdul Sadat was concerned about adoption of a multi -way stop sign at Goldrush and Chandelle Dr., an intersection that is at the bottom of a hill. He felt that a stop sign would not help to slow down the traffic because drivers would have to rapidly accelerate to get up the hill. In his opinion, this would cause noise and air pollution. He asked Council to reconsider their decision. Clyde Hennessee was concerned about possible criminal behavior in conjunction with computer and game arcades. He was pleased to read that residents can park on their streets as soon as the street sweeper passes by on the day after trash pickup. He was also concerned about ballot bond issues costing the citizens additional tax. Martha Bruske felt the City should be more proactive in fighting graffiti and should prevent graffiti covered vehicles from entering the City. She wanted to know what the City's zero tolerance for graffiti meant and asked for regular reports from staff or the Sheriff's Department on the status of graffiti in Diamond Bar. Marie Buckland asked why the Council appointed a non-resident to a Commission/committee in February. She was also aware of at least two other non- residents serving on Commissions/Committees. Mary Matson asked that the zone change not be adopted. The PC Clubs are nothing but a breeding place for gangs, shootings, killings, etc. D.B. has gangs and she didn't believe these types of business should be permitted in the City. Donald Sizemore spoke about the proposed multi -way stop signs at Gold Rush and Chandelle Dr. He would prefer the Council consider other options. If the signs are supposed to slow down traffic, there are other ways to go about taking care of this. If the installation was proposed for safety reasons, he would concur. Residents AUGUST 20, 2002 PAGE 3 CITY COUNCIL hoped that the Botts dots previously installed on Gold Rush Dr. would slow the traffic but they serve no purpose and only create noise. RESPONSE TO PUBLIC COMMENT: CM/Lowry explained the Section 108 loan issue. The $8.5 million estimate is the best estimate at this time. Council authorized staff to prepare an application for funding through CDBG to fund a portion of the CommunitylSenior Center. Based upon the number of square feet being restricted for use by seniors, approx. 20% could be funded through a CDBG loan that allows the City to borrow the money and pay it back over a 15 -year period. With regard to the question of whether a Redevelopment Agency would provide funds for the Community/Senior Center or library, CM/Lowry explained that there might have been ways for the City to use these types of funds creatively toward such facilities. DPW/Liu explained the process for considering an intersection to be a candidate for an all way stop. Safety is a predominant issue of such an investigation. In response to Mrs. Bruske, CM/Lowry explained that the City takes pictures and inventories the graffiti for law enforcement and then immediately removes the graffiti. 5. SCHEDULE OF FUTURE EVENTS: 5.1 PARKS AND RECREATION COMMISSION — August 22, 2002 — 7:00 p.m., SCAQMDIGovernment Center Hearing Board Room, 21865 E. Copley Dr. 5.2 PLANNING COMMISSION MEETING — August 27, 2002 — 7:00 p.m., SCAQMDIGovernment Center Auditorium, 21565 E. Copley Dr. 5.3 L.A. COUNTY GOLFER APPRECIATION DAY — August 31, 2002 — L.A. Golf Courses will be available to L.A. County residents at a 50% green fee discount. 5.4 LABOR DAY HOLIDAY — September 2, 2002 -- City Offices will be closed in observance of Labor Day. City Offices will reopen on Tuesday, September 3, 2002. 5.5 CITY COUNCIL MEETING — September 3, 2002 — 6:30 p.m., SCAQMDIGovernment Center Patio, 21865 E. Copley Dr. 5.6 AMERICAN SPIRIT DAY — September 11, 2002 — 7:30 a.m. SCAQMDIGovernment Center Auditorium, 21865 E. Copley Dr. 6. CONSENT CALENDAR: Moved by MPT/O'Connor, seconded by C/Herrera to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AUGUST 20, 2002 PAGE 4 CITY COUNCIL AYES: COUNCIL MEMBERS - Herrera, Huff, Zirbes, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 6.1 RECEIVED AND FILED PLANNING COMMISSION MINUTES — Regular Meeting of July 9, 2002. 6.2 RECEIVED AND FILED TRAFFIC AND TRANSPORTATION COMMISSION MINUTES: 6.2.1 Regular Meeting of June 13, 2002 - Receive and file. 6.2.2 Regular Meeting of July 11, 2002 — Receive and file. 6.3 APPROVED VOUCHER REGISTER - dated August 20, 2002 in the amount of $824,575.22. 6.4 REDUCED SURETY BOND NO. 6023786 (FAITHFUL PERFORMANCE AND LABOR AND MATERIALS) FOR GRADING OF TRACT NO. 52267 (PULTE HOMES) FROM $2,511,384. TO $502,276.80. 6.5 ADOPTED RESOLUTION NO. 2002-61: APPROVING INSTALLATION OF MULTI -WAY STOP SIGNS AT GOLDRUSH DRIVE AND CHANDELLE PLACE. 6.6 ADOPTED ORDINANCE NO. 07(2002): APPROVING ZONE CHANGE FROM PLANNED COMMERCIAL DEVELOPMENT (CPD) TO C2 AND C3 FOR THE DIAMOND BAR VILLAGE/KMART PARCELS — Waived full reading and approved Second Reading by title only. 6.7 APPROVED AMENDMENT NO. 4 TO A PROFESSIONAL SERVICES AGREEMENT WITH LDM ASSOCIATES IN THE AMOUNT OF $25,000 FOR AS -NEEDED PLANNING SERVICES. 6.8 AUTHORIZED PURCHASE OF A 2002 FORD F-150 TRUCK FOR THE PUBLIC WORKS DIVISION IN THE AMOUNT OF $21,474.12. 6.9 APPROVED CONTRACT WITH EXCEL LANDSCAPE FOR LANDSCAPING MAINTENANCE SERVICES AT NINE NEW LOCATIONS IN LLAD NO. 38 FOR THE 2002103 FY IN THE AMOUNT OF $24,000; CONTINGENCY AMOUNT OF $5,000 FOR AS -NEEDED WORK; AND TRANSFER OF $3,000 IN FUNDS FROM LLAD NO. 38 FOR CONTRACT COSTS. 6.10 APPROVED CONTRACT AMENDMENT NO. 3 WITH DIVERSIFIED PARATRANSIT, INC. FOR FISCAL YEAR 2002-03 DIAMOND RIDE (DIAL - A -CAB) SERVICE. AUGUST 20, 2002 PAGE 5 CITY COUNCIL 6.11 RESOLUTION NO. 2002 -XX APPROVING THE DIAMOND BAR PUBLIC SAFETY PROGRAM — Continued to the next regular City Council meeting on September 3, 2002. 7. PUBLIC HEARINGS: 7.1 ADOPT RESOLUTION NO. 2002-62 FINDING THE CITY TO BE 1N CONFORMANCE WITH THE CONGESTION- MANAGEMENT PROGRAM (CMP) AND ADOPTING THE CMP LOCAL IMPLEMENTATION REPORT. M/Chang declared the Public Hearing open. Martha Bruske felt the City should address traffic problems citywide instead of using a band aid approach. She cited several examples including the matter of poorly located bus stops including the one on the easterly side of Grand Ave. on Golden Springs Dr. There being no further testimony offered, M/Chang closed the Public Hearing. At the request of MPT/O'Connor, DPW/Liu explained that the Congestion Management Program was mandated by the state legislature to address traffic issues throughout the state. D.B. has experienced numerous traffic problems for many years and the City has short term as well as long term goals to address these issues. The primary traffic problem in D.B. is a regional issue and the City is seeking interim and permanent solutions. MPT/O'Connor agreed with Mrs. Bruske about the problem of traffic congestion at the bus stop on the easterly side of Grand Ave. on Golden Springs Dr. and asked staff to look into this matter. She felt that moving the bus stop to the opposite side of the driveway behind the Mobil Station would help traffic flow. Moved by C/Herrera, seconded by C/Zirbes to adopt Resolution 2002-62. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Herrera, Huff, Zirbes, MPT/O'Connor, Mayor Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 8. COUNCIL CONSIDERATION: 8.1 ADOPT URGENCY ORDINANCE NO. 08(2002): AMENDING THE STORM WATER AND URBAN RUNOFF POLLUTION ORDINANCE TO PROVIDE STORM WATER POLLUTION CONTROL FOR PLANNING AND CONSTRUCTION OF NEW DEVELOPMENT AND REDEVELOPMENT AUGUST 20, 2002 PAGE 6 CITY COUNCIL PROJECTS AND AMENDING AND SUPPLEMENTING THE DIAMOND BAR MUNICIPAL CODE AND DECLARING THE URGENCY THEREOF. Donald Sizemore encouraged the City to adopt the Ordinance and educate its contractors and staff that no discharge of any kind is allowed to enter storm drains. Marie Buckland asked what is to be done with the water from above ground pools. How many above ground pools and spas exist in D.B. and how are they monitored. Clyde Hennessee spoke in favor of adopting the Ordinance. Moved by C/Herrera, seconded by C/Zirbes to waive full reading and adopt Ordinance No. 08(2002) by title only as an Urgency Ordinance. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Herrera, Huff, Zirbes, MPT/O'Connor, Mayor Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 9. COUNCIL_ SUB -COMMITTEE REPORTS! COUNCIL MEMBER COMMENTS: C/Zirbes thanked CSD/Rose and his staff for a great "Concerts in the Park" series this year. The new D.B. Honda sign is under construction and is not nearly as obtrusive as many people thought it would be. It is an attractive sign and DCMIDeStefano and the Planning staff should be thanked for making certain that a properly revised version of the sign was approved. During the first week of issuing courtesy citations for street sweeping violations nearly 2,000 were issued. A month later, the number of citations was reduced to under 1,000. He reminded residents that beginning September 16, citations would carry a $50 fine. He concurred with MPT/O'Connor about the dangerous bus stop on Golden Springs Dr. He thanked Mrs. Bruske for bringing the matter to the attention of the Council. C/Huff said he was at a loss about a speaker's comment regarding a non-resident serving on a committee. If it was addressed toward the Public Safety Committee, that is a construct of the Sheriff's Department, not the Council. If the Council is not following the rules set up by the Sheriffs Department, they should be corrected. On August 13, the MTA unveiled its regional pass that provides transportation anywhere within the LA Public Transit System. He reported on Dexter MacBride's recap of the Vector meeting and the West Nile Virus discussion. As President of Foothill Transit, he will be meeting tomorrow with the Executive Director for a briefing on the upcoming meeting. He said he would discuss the bus stop that was referred to in tonight's meeting. C/Herrera thanked CSD/Rose and his staff for the fabulous "Concerts in the Park" series beginning with the 4th of July celebration and ending with the wonderful Elvis impersonator. She acknowledged the traffic concerns on the Gold Rush Dr., a very AUGUST 20, 2002 PAGE 7 CITY COUNCIL steep street. She suggested that staff consider placing islands in the middle of the street like those seen on a very steep Mar Vista Dr. in Whittier. MPT/O'Connor spent much of the past four weeks on family business and was not too active in the City's business. The D.B. Community Foundation Board recently voted to provide other community organizations an opportunity to fundraise by selling tiles for the new Community/Senior Center. She thanked staff for placing a notice about the tiles on the front page of the City News in August. She encouraged everyone to participate and purchase commemorative tiles. In addition to the current offering, the Foundation is now offering tile arrays. Anyone interested in purchasing an array should call 861-0090. She stated that her understanding about residents or non residents serving on Commissions or Committees is that the Public Safety Committee does not have a requirement that members be a resident of D.B. All of the City's Commissions require members to be residents of D.B. She said she would follow up with Mrs. Buckland to determine whether non-residents are improperly serving on City Commissions or Committees. M/Chang was pleased that the D.B. Community Foundation was offering tile arrays for sale. He too, thought the "Concerts in the Park" series were great events. Staff member Kim Crews proposed an evaluation of the concerts. 285 evaluation cards were collected at the last concert. The result is that residents are very pleased with the program. He thanked residents for their input and suggestions for improvements. The annexation subcommittee (M/Chang and C/Herrera) met to discuss annexation of certain areas into the City. He presented a City Tile to the Taiwan Prime Minister at a recent ceremony in L.A.. He attended the Pacific Crest Drum and Bugle Corps in Division I competition. He congratulated them for their dedication and commitment. This morning he attended new teacher orientation at the Pomona Unified School District. More than 200 new teachers have joined the district. 10. ADJOURNMENT: There being no further business to conduct, MlChang adjourned the meeting at 8:54 p.m. LYNDA BURGESS, City Clerk ATTEST: WEN CHANG, Mayor MINUTES OF THE CITY COUNCIL Agenda No. 6.1.4 REGULAR MEETING OF THE CITY OF DIAMOND BAR AUGUST 20, 2002RAH STUDY SESSION: M/Chang called the meeting to order at 5:40 p.m. in Room CC -8 of the South Coast Air Quality Management District, 21825 E. Copley Drive, Diamond Bar, CA. Discussion of Library Survey — Presentation given by John Fairbank from the firm of Fairbank, Maslin, Maullin & Assoc. Present: Council Members Herrera, Huff, Zirbes, Mayor Pro Tem O'Connor, Mayor Chang Also present were: Linda Lowry, City Manager; Mike Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David Liu, Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Lynda Burgess, City Clerk; Linda Smith, Development Services Assistant and Sharon Gomez, Management Analyst. ADJOURN STUDY SESSION: 6:38 p.m. CLOSED SESSION: None CALL TO ORDER: M/Chang called the meeting to order at 6:45 p.m. in the Auditorium of the South Coast Air Quality Management District, 21865 E. Copley Dr., Diamond Bar, CA. PLEDGE OF ALLEGIANCE: Patrol. INVOCATION: ROLL CALL: O'Connor, Mayor Chang The Pledge was led by Frank DuQuite of the Volunteer Pastor Ab Kastle, Diamond Canyon Christian Center Council Members Herrera, Huff, Zirbes, Mayor Pro Tem APPROVAL OF AGENDA: CM/Lowry respectfully requested that Item 6.11 be continued to the next regular meeting of September 3, 2002. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 Presented Certificate of Recognition to Tony Silva, Navy Recruiter. 1.2 Presented City Tile to Trammel Crow, as Business of the Month, August 2002 and display of Business of the Month video. Accepted by Ron Heim of the Trammel Crow Co. 1.3 Proclaimed September 11, 2002 as "American Spirit Day." Accepted by Chamber of Commerce President Mary Hall, Executive Director Jeff Kuntz and members of the "American Spirit Day" coordinating committee. AUGUST 20, 2002 PAGE 2 CITY COUNCIL 1.4 Proclaimed August 31, 2002 as "LA County Golfer Appreciation Day." Accepted by Steve Duron, Administrator, Golf Operations, L.A. County Dept. of Parks & Recreation. 1.5 Introduced Enrique Medina, Pomona Unified School District's Assistant Superintendent of Facilities, regarding the opening of Pantera Elementary School for the 2002-2003 school year. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None Offered. 3. PUBLIC COMMENTS: Allen Wilson was confused as to why a newspaper article termed a CDBG grant a "loan" to the City by the County Board of Supervisors. He also did not know that the City needed a $4,000,000 loan. He thought the D.B. Community/Senior Center was fully funded by the City. According to the San Gabriel Valley Tribune, the project is now $12,000,000 instead of $8.5 million. Is it true that if D.B. had a redevelopment agency it would not need this loan? He asked for clarification of these matters. Abdul Sadat was concerned about adoption of a multi -way stop sign at Goldrush and Chandelle Dr., an intersection that is at the bottom of a hill. He felt that a stop sign would not help to slow down the traffic because drivers would have to rapidly accelerate to get up the hill. In his opinion, this would cause noise and air pollution. He asked Council to reconsider their decision. Clyde Hennessee was concerned about possible criminal behavior in conjunction with computer and game arcades. He was pleased to read that residents can park on their streets as soon as the street sweeper passes by on the day after trash pickup. He was also concerned about ballot bond issues costing the citizens additional tax. Martha Bruske felt the City should be more proactive in fighting graffiti and should prevent graffiti covered vehicles from entering the City. She wanted to know what the City's zero tolerance for graffiti meant and asked for regular reports from staff or the Sheriff's Department on the status of graffiti in Diamond Bar. Marie Buckland asked why the Council appointed a non-resident to a Commission/committee in February. She was also aware of at least two other non- residents serving on Commissions/Committees. Mary Matson asked that the zone change not be adopted. The PC Clubs are nothing but a breeding place for gangs, shootings, killings, etc. D.B. has gangs and she didn't believe these types of business should be permitted in the City. Donald Sizemore spoke about the proposed multi -way stop signs at Gold Rush and Chandelle Dr. He would prefer the Council consider other options. If the signs are supposed to slow down traffic, there are other ways to go about taking care of this. If the installation was proposed for safety reasons, he would concur. Residents AUGUST 20, 2002 PAGE 3 CITY COUNCIL hoped that the Botts dots previously installed on Gold Rush Dr. would slow the traffic but they serve no purpose and only create noise. RESPONSE TO PUBLIC COMMENT: CM/Lowry explained the Section 108 loan issue. The $8.5 million estimate is the best estimate at this time. Council authorized staff to prepare an application for funding through CDBG to fund a portion of the Community/Senior Center. Based upon the number of square feet being restricted for use by seniors, approx. 20% could be funded through a CDBG loan that allows the City to borrow the money and pay it back over a 15 -year period. With regard to the question of whether a Redevelopment Agency would provide funds for the Community/Senior Center or library, CM/Lowry explained that there might have been ways for the City to use these types of funds creatively toward such facilities. DPW/Liu explained the process for considering an intersection to be a candidate for an all way stop. Safety is a predominant issue of such an investigation. In response to Mrs. Bruske, CM/Lowry explained that the City takes pictures and inventories the graffiti for law enforcement and then immediately removes the graffiti. 5. SCHEDULE OF FUTURE EVENTS: 5.1 PARKS AND RECREATION COMMISSION —August 22, 2002 — 7:00 p.m., SCAQMDIGovernment Center Hearing Board Room, 21865 E. Copley Dr. 5.2 PLANNING COMMISSION MEETING — August 27, 2002 — 7:00 p.m., SCAQMDIGovernment Center Auditorium, 21865 E. Copley Dr. 5.3 L.A. COUNTY GOLFER APPRECIATION DAY — August 31, 2002 — L.A. Golf Courses will be available to L.A. County residents at a 50% green fee discount. 5.4 LABOR DAY HOLIDAY — September 2, 2002 — City Offices will be closed in observance of Labor Day. City Offices will reopen on Tuesday, September 3, 2002. 5.5 CITY COUNCIL MEETING — September 3, 2002 — 6:30 p.m., SCAQMDIGovernment Center Patio, 21865 E. Copley Dr. 5.6 AMERICAN SPIRIT DAY — September 11, 2002 — 7:30 a.m. SCAQMDIGovernment Center Auditorium, 21865 E. Copley Dr. 6. CONSENT CALENDAR: Moved by MPT/O'Connor, seconded by ClHerrera to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AUGUST 20, 2002 PAGE 4 CITY COUNCIL AYES: COUNCIL MEMBERS - Herrera, Huff, Zirbes, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 6.1 RECEIVED AND FILED PLANNING COMMISSION MINUTES — Regular Meeting of July 9, 2002. 6.2 RECEIVED AND FILED TRAFFIC AND TRANSPORTATION COMMISSION MINUTES: 6.2.1 Regular Meeting of June 13, 2002 - Receive and file. 6.2.2 Regular Meeting of July 11, 2002— Receive and file. 6.3 APPROVED VOUCHER REGISTER - dated August 20, 2002 in the amount of $824,575.22. 6.4 REDUCED SURETY BOND NO. 6023786 (FAITHFUL PERFORMANCE AND LABOR AND MATERIALS) FOR GRADING OF TRACT NO. 52267 (PULTE HOMES) FROM $2,511,384. TO $502,276.80. 6.5 ADOPTED RESOLUTION NO. 2002-61: APPROVING INSTALLATION OF MULTI -WAY STOP SIGNS AT GOLDRUSH DRIVE AND CHANDELLE PLACE. 6.6 ADOPTED ORDINANCE NO. 07(2002): APPROVING ZONE CHANGE FROM PLANNED COMMERCIAL DEVELOPMENT (CPD) TO C2 AND C3 FOR THE DIAMOND BAR VILLAGEIKMART PARCELS — Waived full reading and approved Second Reading by title only. 6.7 APPROVED AMENDMENT NO. 4 TO A PROFESSIONAL SERVICES AGREEMENT WITH LDM ASSOCIATES IN THE AMOUNT OF $25,000 FOR AS -NEEDED PLANNING SERVICES. 6.8 AUTHORIZED PURCHASE OF A 2002 FORD F-150 TRUCK FOR THE PUBLIC WORKS DIVISION IN THE AMOUNT OF $21,474.12. 6.9 APPROVED CONTRACT WITH EXCEL LANDSCAPE FOR LANDSCAPING MAINTENANCE SERVICES AT NINE NEW LOCATIONS IN LLAD NO. 38 FOR THE 2002103 FY IN THE AMOUNT OF $24,000; CONTINGENCY AMOUNT OF $5,000 FOR AS -NEEDED WORK; AND TRANSFER OF $3,000 IN FUNDS FROM LLAD NO. 38 FOR CONTRACT COSTS. 6.10 APPROVED CONTRACT AMENDMENT NO. 3 WITH DIVERSIFIED PARATRANSIT, INC. FOR FISCAL YEAR 2002-03 DIAMOND RIDE (DIAL - A -CAB) SERVICE. AUGUST 20, 2002 PAGE 5 CITY COUNCIL 6.11 RESOLUTION NO, 2002 -XX APPROVING THE DIAMOND BAR PUBLIC SAFETY PROGRAM — Continued to the next regular City Council meeting on September 3, 2002. 7. PUBLIC HEARINGS: 7.1 ADOPT RESOLUTION NO. 2002-62 FINDING THE CITY TO BE IN CONFORMANCE WITH THE CONGESTION MANAGEMENT PROGRAM (CMP) AND ADOPTING THE CMP LOCAL IMPLEMENTATION REPORT. M/Chang declared the Public Hearing open. Martha Bruske felt the City should address traffic problems citywide instead of using a band aid approach. She cited several examples including the matter of poorly located bus stops including the one on the easterly side of Grand Ave. on Golden Springs Dr. There being no further testimony offered, M/Chang closed the Public Hearing. At the request of MPT/O'Connor, DPW/Liu explained that the Congestion Management Program was mandated by the state legislature to address traffic issues throughout the state. D.B. has experienced numerous traffic problems for many years and the City has short term as well as long term goals to address these issues. The primary traffic problem in D.B. is a regional issue and the City is seeking interim and permanent solutions. MPT/O'Connor agreed with Mrs. Bruske about the problem of traffic congestion at the bus stop on the easterly side of Grand Ave. on Golden Springs Dr. and asked staff to look into this matter. She felt that moving the bus stop to the opposite side of the driveway behind the Mobil Station would help traffic flow. Moved by C/Herrera, seconded by C/Zirbes to adopt Resolution 2002-62. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Herrera, Huff, Zirbes, MPT/O'Connor, Mayor Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 8. COUNCIL CONSIDERATION: 8.1 ADOPT URGENCY ORDINANCE NO. 08(2002): AMENDING THE STORM WATER AND URBAN RUNOFF POLLUTION ORDINANCE TO PROVIDE STORM WATER POLLUTION CONTROL FOR PLANNING AND CONSTRUCTION OF NEW DEVELOPMENT AND REDEVELOPMENT AUGUST 20, 2002 PAGE 6 CITY COUNCIL PROJECTS AND AMENDING AND SUPPLEMENTING THE DIAMOND BAR MUNICIPAL CODE AND DECLARING THE URGENCY THEREOF. Donald Sizemore encouraged the City to adopt the Ordinance and educate its contractors and staff that no discharge of any kind is allowed to enter storm drains. Marie Buckland asked what is to be done with the water from above ground pools. How many above ground pools and spas exist in D.B. and how are they monitored. Clyde Hennessee spoke in favor of adopting the Ordinance. Moved by ClHerrera, seconded by C/Zirbes to waive full reading and adopt Ordinance No. 08(2002) by title only as an Urgency Ordinance. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Herrera, Huff, Zirbes, MPT/O'Connor, Mayor Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 9. COUNCIL SUB -COMMITTEE REPORTS/ COUNCIL MEMBER COMMENTS: C/Zirbes thanked CSD/Rose and his staff for a great "Concerts in the Park" series this year. The new D.B. Honda sign is under construction and is not nearly as obtrusive as many people thought it would be. It is an attractive sign and DCM/DeStefano and the Planning staff should be thanked for making certain that a properly revised version of the sign was approved. During the first week of issuing courtesy citations for street sweeping violations nearly 2,000 were issued. A month later, the number of citations was reduced to under 1,000. He reminded residents that beginning September 16, citations would carry a $50 fine. He concurred with MPT/O'Connor about the dangerous bus stop on Golden Springs Dr. He thanked Mrs. Bruske for bringing the matter to the attention of the Council. C/Huff said he was at a loss about a speaker's comment regarding a non-resident serving on a committee. If it was addressed toward the Public Safety Committee, that is a construct of the Sheriff's Department, not the Council. If the Council is not following the rules set up by the Sheriffs Department, they should be corrected.. On August 13, the MTA unveiled its regional pass that provides transportation anywhere within the LA Public Transit System. He reported on Dexter MacBride's recap of the Vector meeting and the West Nile Virus discussion. As President of Foothill Transit, he will be meeting tomorrow with the Executive Director for a briefing on the upcoming meeting. He said he would discuss the bus stop that was referred to in tonight's meeting. ClHerrera thanked CSD/Rose and his staff for the fabulous "Concerts in the Park" series beginning with the 4th of July celebration and ending with the wonderful Elvis impersonator. She acknowledged the traffic concerns on the Gold Rush Dr., a very AUGUST 20, 2002 PAGE 7 CITY COUNCIL steep street. She suggested that staff consider placing islands in the middle of the street like those seen on a very steep Mar Vista Dr. in Whittier. MPT/O'Connor spent much of the past four weeks on family business and was not too active in the City's business. The D.B. Community Foundation Board recently voted to provide other community organizations an opportunity to fundraise by selling tiles for the new Community/Senior Center. She thanked staff for placing a notice about the tiles on the front page of the City News in August. She encouraged everyone to participate and purchase commemorative tiles. In addition to the current offering, the Foundation is now offering tile arrays. Anyone interested in purchasing an array should call 861-0090. She stated that her understanding about residents or non residents serving on Commissions or Committees is that the Public Safety Committee does not have a requirement that members be a resident of D.B. All of the City's Commissions require members to be residents of D.B. She said she would follow up with Mrs. Buckland to determine whether non-residents are improperly serving on City Commissions or Committees. MlChang was pleased that the D.B. Community Foundation was offering tile arrays for sale. He too, thought the "Concerts in the Park" series were great events. Staff member Kim Crews proposed an evaluation of the concerts. 285 evaluation cards were collected at the last concert. The result is that residents are very pleased with the program. He thanked residents for their input and suggestions for improvements. The annexation subcommittee (M/Chang and C/Herrera) met to discuss annexation of certain areas into the City. He presented a City Tile to the Taiwan Prime Minister at a recent ceremony in L.A.. He attended the Pacific Crest Drum and Bugle Corps in Division I competition. He congratulated them for their dedication and commitment. This morning he attended new teacher orientation at the Pomona Unified School District. More than 200 new teachers have joined the district. 10. ADJOURNMENT: There being no further business to conduct, MlChang adjourned the meeting at 8:54 p.m. LYNDA BURGESS, City Clerk ATTEST: WEN CHANG, Mayor CITY OF DIAMOND BAR Agenda No. 6.2 MINUTES OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.D./THE GOVERNMENT CENTER 21865 E. Copley Drive JULY 25, 2002 CALL TO ORDER: Chairman Torres called the meting to order at 7:01 p.m. in the Hearing Board Room of the SCAQMDIGovernment Center Building, 21865 E. Copley Drive. PLEDGE OF ALLEGIANCE: Vice Chairman Hull led the Pledge of Allegiance. ROLL CALL: Present: Chairman Torres, Vice Chairman Hull and Commissioners Grundy, Lui and Lyons Staff: Bob Rose, Director of Community Services; Sara West, Recreation Supervisor and Marisa Somenzi, Administrative Assistant. MATTERS FROM THE AUDIENCE: None Offered. CALENDAR OF EVENTS: As presented in the agenda with the addition of Monday, August 5, 2002 at 9:00 a.m. — Groundbreaking Ceremonies for the Community/Senior Center at Summitridge Park. 1. CONSENT CALENDAR 1.1 Approval of Regular Meeting Minutes of June 27, 2002. C/Grundy moved, C/Lyons seconded, to approve the minutes of the June 27, 2002 meeting as presented. Without objection, the motion was so ordered, with Chair/Torres and VC/Hull abstaining. 2. INFORMATIONAL ITEMS 2.1 Recreation Program Report — by RS/West. VC/Hull said that although he was unable to attend the 4t' of July celebration, everyone he talked with reported that the event was a great success. He believes it is one of the best community events sponsored by the City. JULY 25, 2002 PAGE 2 P&R COMMISSION RS/West stated that Kim Crews was primarily responsible for planning and executing a wonderful event and should receive special recognition. Chair/Torres thought this year's event exceeded last year's event. CSD/Rose indicated to VC/Hull that this matter would be placed on a future agenda for discussion after completion of a thorough survey and evaluation. C/Lyons felt the event was excellent and that a large cross-section of the community was present as well as, more food vendors. She pointed out that there are insufficient bathroom facilities for the women at this type of community event. She felt that the use of the porta-potties would increase if the City provided a portable sink. In addition, she felt it would be more effective to convert all of the bathrooms into women's facilities and have the men use the porta-potties. VC/Hull and Chair/Torres thought C/Lyons' suggestion was a good idea. Chair/Torres recommended handicapped porta-potties be included. Commissioner's Grundy and Lui thought the 4t' of July was well presented. Commission Lui agreed that the one area of concern was the bathroom facilities. 2.2 C.I.P. Program Report — CSD/Rose presented staffs reports on the following items: a. Community/Senior Center CSD/Rose reported that construction is underway. The park is closed during grading and possibly during facility construction. The plans and specifications for the community center are undergoing final scrutiny and that portion of the project will go out to bid early August with award of contract in September. The project is moving forward on schedule. b. Sycamore Canyon Park ADA Retrofit project CSD/Rose reported that Phase I was completed at the beginning of July. Notice of Completion was filed with the County recorder's office. The Phase II design its pending. 3. OLD BUSINESS: None 4. NEW BUSINESS: 4.1 Sports Field Light Usage Violations VCIHull and C/Grundy presented their reports. The Ad Hoc Committee JULY 25, 2002 PAGE 3 P&R COMMISSION recommends the following penalty for misuse of the ballfield lights: Penalty for the first (1St) offense is proposed to be $250. Subsequent violations in the same calendar year are proposed to be $500 per occurrence. C/Lyons felt it was a good idea to impose a penalty. She asked if the user groups would sign a document that outlined the policy, if imposed. CSD/Rose said that staff spoke with the City's Attorney about this matter. In his opinion, it is legal to impose a fine. The only way to support enforcement is to have a signed written agreement with each organization that would be bound by this rule. VC/Hull agreed that the proposed fine was a lot of money. The Ad Hoc Committee wanted an amount sufficient to insure compliance. Chair/Torres concurred. VC/Hull moved, C/Lyons seconded, to recommend City Council approval of penalties for misuse of the ball field lights as recommended by the Ad Hoc Committee. Without objection, the motion was so ordered. 5. ANNOUNCEMENTS: C/Lui explained that engraved bricks could be purchased in the amount of $100 or $200 from the Diamond Bar Community Foundation to be placed at the new CommunitylSenior Center at Summitridge Park. He stated that members of the Chinese community want to participate and would like to have their names engraved in Chinese because there is no exact translation from Chinese to English. VC/Hull indicated that the manufacturer has no source for providing the Chinese characters. The Foundation is still researching the matter and has not decided which company would be awarded the contract. C/Grundy said he was concerned that any deviation would result in other special requests. Chair/Torres recommended the Foundation find another vendor to accommodate the diversity of the community. VC/Hull suggested C/Lui attend the next Foundation meeting and present his case during public comments. The next meeting is August 15, 2002 in Room CC -8. C/Grundy suggested that the presentation not be geared toward any particular group. C/Lyons stated she would be on vacation and not present for the August 22 meeting. She asked if staff would provide notice to her about the next birthday party meeting. VC/Hull asked why the cages are missing from the Coca-Cola machines. CSD/Rose explained that the City's agreement with Coca-Cola leaves this matter to the discretion of Coca-Cola. Staff complained about accumulation of debris in JULY 25, 2002 PAGE 4 P&R COMMISSION the cages and Coca-Cola representatives felt that since the rash of vandalism had subsided, it would be more cost effective to remove the cages. VC/Hull stated that during his walk-through of Ronald Reagan Park, he observed about five dead trees at the back of the tennis courts. At every park he walked every doggie bag holder was empty. He expressed concern about the agenda of the individual who is monitoring water usage. Chair/Torres said the fencing at Pantera Park was knocked down and trampled. He thanked C/Lyons and CILui for attending the City Council meeting with him. He thanked C/Grundy, ClLyons and CILui for running last month's meeting during his and VC/Hulls absence. CSD/Rose reported that the new soap dispensers were installed in the park bathrooms. ADJOURNMENT: Upon motion by ClLyons, seconded by VCIHull and there being no other business to come before the Commission, Chairman Torres adjourned the meeting at 7:59 p.m. Respectfully Submitted, _ {sI Bab Rose Bob Rose Secretary Attest: 1:s/ Marty Tnrrr-s Chairman Marty Torres Agenda No. 6.3 MINUTES OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE PLANNING COMMISSION JULY 23, 2002 CALL TO ORDER: Chairman Ruzicka called the meeting to order at 7:05 p.m. in the South Coast Air Quality Management/Government Center Auditorium, 21865 East Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Commissioner Nelson led in the pledge of allegiance. 1. ROLL CALL: Present: Chairman Joe Ruzicka, Vice Chairman Steve Tye, and Commissioners Steve Nelson, Dan Nolan, and Jack Tanaka. Also Present: James DeStefano, Deputy City Manager, Linda Smith, Development Services Assistant, and Stella Marquez, Administrative Secretary. 2. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None Offered. 3. APPROVAL OF AGENDA: DCM/DeStefano explained that the Commission should modify the "Amended Agenda" for tonight's meeting and requeted that the matter of pepper trees be moved from the New Business section to the end of the agenda under Informational Items, from staff. This matter will be agendized for the August 13, 2002, thereby giving proper public notice. Without objection, Chair/Ruzicka approved the agenda modification as recommended. 4. CONSENT CALENDAR: 4.1 Minutes of Regular Meetings of July 9, 2002. VC/Tye moved, C/Nelson seconded, to approve the minutes of July 9, 2002, as submitted. Motion carried 4-0-1 with C/Tanaka abstaining. 5. OLD BUSINESS: None 6. NEW BUSINESS: None JULY 23, 2002 PAGE 2 PLANNING COMMISSION 7. PUBLIC HEARING(S): 7.1 Development Review No. 2002-13 and Minor Conditional Use Permit No. 2002-06 (pursuant to Diamond Bar Development Code Sections 22.48 and 22.56). The applicant has requested approval of plans to remodel and construct an approximate 2,370 square foot addition to an existing 5,096 square foot three (3) story single-family residence with and attached 3 -car garage on an approximate 27,007 square foot (.62 acres) R-1 (20,000) zoned lot. Additionally, the applicant requests approval of a Minor Conditional Use Permit to allow for the continuation of a legal nonconforming 29' 1" front yard setback distance. PROTECT ADDRESS: 2817 Wagon Train Lane (APN 8713-013-011) Diamond Bar, CA 91765 PROPERTY OWNER: Harshad & Raksh Shah 2817 Wagon Train Lane Diamond Bar, CA 91765 APPLICANT: S & W Development 20272 Carrey Road Walnut, CA 91789 DSA/Smith presented staff's report. Staff recommends that this matter be continued to the August 13, 2002, Planning Commission meeting to allow for proper public notification. DCM/DeStefano explained that the applicant failed to place the public notification at the project sign in accordance with public hearing requirements. VC/Tye asked if the applicant was aware of the requirement for him to place the public notification sign at the project site to which DCM/DeStefano responded "yes." Chair/Ruzicka opened the public hearing. There was no one present who wished to speak on this matter. Chair/Ruzicka continued the public hearing to the August 13, 2002, Planning Commission meeting. 7.2 Development Review No. 2000-09(1) (pursuant to Code Section 22.66.050.C.) The applicant has requested a one-year extension of time for a project approved by the PIanning Commission on August 8, 2000. The Planning Commission approval would allow the construction of a three story (two stories and a basement) single JULY 23, 2002 . PAGE 3 PLANNING COMMISSION family residence with a three -car garage and balconies totaling approximately 11,560 square feet. PROJECT ADDRESS: 2718 Steeplechase Lane, (Lot 54 of Tract No. 30289) Diamond Bar, CA 91765 PROPERTY OWNER: Palazzo, Inc. P.O. Box 5170 Diamond Bar, CA 91765 APPLICANT: An -Chi Lee 3740 Campus Drive #B Newport Beach, CA 92660 DSA/Smith presented staff's report. Staff recommends Planning Commission approval of an extension of time for Development Review 2000-09(01), Findings of Fact and conditions of approval as listed within the resolution. C/Tanaka asked if the City requires additional information about what has been done during the two-year approval period. DCM/DeStefano said that generally staff does not require additional information. Staff simply requires a request wherein the applicant states a reason for requesting continuance. DCM/DeStefano confirmed to VC/Tye that if the project is not substantially under construction by the end of the one-year extension, the permits become null and void. The applicant must submit another application and seek project approval. Eko Kuntjoro was present to answer questions from the Commission. VC/Tye asked if Mr. Kuntjoro understood the extension expires in August of 2003 and that no further extensions may be granted. Mr. Kuntjoro said he understood the time-limited extension. Chair/Ruzicka opened the public hearing. There being no one present who wished to speak on this item, Chair/Ruzicka closed the public hearing. VC/Tye moved, C/Nelson seconded, to approve Development Review No. 2000-09(i), Findings of Fact, and conditions of approval as listed within the resolution. Motion carried by the following Roll Call vote: JULY 23, 2002 PAGE 4 PLANNING COMMISSION AYES: COMMISSIONERS: Nelson, Nolan, Tanaka, VC/Tye, Chair/Ruzicka NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None S. PLANNING COMMISSION COMMENTS: None Offered. 9. INFORMATIONAL ITEMS: DCM/DeStefano stated that during recent study session, the City Council discussed overall City beautification. One of the components of the discussions is code enforcement of hillside slopes that abut major boulevards. Of particular concern is the slope area on the opposite side of Diamond Bar Boulevard from Lorbeer Middle School as well as, north Diamond Bar Boulevard from Highland Valley to Temple Avenue. Council directed staff to develop a code amendment to supplement existing code requirements and strengthen the landscape maintenance irrigation provisions. Council is exploring alternate methods for dealing with this issue on the public side. This matter will likely come before the PIanning Commission in the not too distant future. Additionally, there is growing concern and desire to modify the City's sign ordinance regarding political signs and signs that display foreign language characters. DCM/DeStefano reported that in response to a recent request by C/Nelson and the Planning Commission, staff has provided the Planning Commission with information regarding the Tree Ordinance. In addition, staff provided an excerpt from the City's General Plan that speaks to the issue of "protection and preservation of certain types of native trees as well as, naturalized California Pepper and significant trees of cultural or historical value. The development code, a companion document to the General flan, addresses the issue of preservation and maintenance of these species of trees. Staff indicated the matter would be agendized for the next Commission meeting. C/Nolan asked if staff could provide the approximate number of various species that are left remaining in the city and why these species are at issue. DCM/DeStefano advised Commissioners that a Planning Commissioners workshop, sponsored by the Inland Empire division of the American Planning Association will -be held on Thursday, August 22 from 8:30 a.m. to 3:30 p.m. 10. SCHEDULE OF FUTURE EVENTS: As scheduled. JULY 23, 2002 PAGE 5 PLANNING COMMISSION ADJOURNMENT: There being no further business to come before the PIanning Commission, Chairman Ruzicka adjourned the meeting at 7:38 p.m. Respectfully Attest: Chairman J e Ruzick Agenda No. 6.4 CITY OF DIAMOND BAR INTEROFFICE MEMORANDUM TO: Mayor Pro Tem O'Connor and Councilmember Huff FROM: Linda G. Magnuson, Finance Director SUBJECT: Voucher Register, September 3, 2002 DATE: August 29, 2002 Attached is the Voucher Register dated September 3, 2002. As requested, the Finance Department is submitting the voucher register for the Finance Committee's review and approval prior to its entry on the Consent Calendar. The checks will be produced after any recommendations and the final approval is received. Please review and sign the attached. CITY OF �IAMCN� BAR VOUCHER �EGI�TER APPR�VAL The attac`-ec� dated 3, have �eer revieweA, approved, and recommended for payment. Pay` ��nts are hereby allowed from the following funds in these amo��nts Fum] DESCRIPTICZ..L.1 PREPAl_71 VOUCHERS TOTAL 0 128,775.26 W5,041.20 59&816.4-s 112 r`�OP A - TRANSI7 FUND .00 52,393.97 52,3y3.97 115 INTE8K�TED V. M�T FUND 2,421.93 2,�2�.�3 .�0 11g AaR Ch. TY IMPR FD <AB2766) 1,531.20 78.75 1,609.95 125 COM DEV BLK GRAHT FUMO 375.00 175.00 .00 126 CITIZENS OPT -PUBLIC SFTY 269.33 9,397.24 9,�66.57 138 139 LLAD ��� FUND LLA� #39 FUND .00 7,602.85 4,675.73 7,602.W5 4,675.73 l4� LLA� #41 FUND .00 Z,156.O5 2,956.8� 25� C�PITAL I�D,9OV/PRO� FUND 108,549.50 382,507.56 491,057.0� 528 EO��PFIENT REPLACEMENT FO 2l474.12 .00 21,474.1',:E F�nance [irector 260,599.41 927,451.08 1,1G8,0 0.49 �ayor Pro Tem CITY OF DIAMOND BAR RUN DATE: 08/28/2002 16:45:58 VOUCHER REGISTER PAGE: 1 DUE THRU: 09/03/2002 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO 9 INVOICE DESCRIPTION AMOUNT - DATE CHECK A AMAZING PEST CONTROL COMPANY 0015340-42210-- 16704 PEST CNTRL SVCS-PANTERA 150.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 150.00 TOTAL DUE VENDOR 150.00 ADVANCED APPLIED ENGINEERING INC 2505510-46411-01402-46411 12154 PROF.SVCS-SLURRY SEAL 4,659.00 2505510-46411-15402-46411 12154 PROF.SVCS-SLURRY SEAL 4,659.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 91358.00 --- TOTAL DUE VENDOR 9,318.00 GRACE AGPAOA 001-34750-- 50247 RECREATION REFUND 31.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 31.00 - TOTAL DUE VENDOR 31.00 AGRICULTURAL COMM. WGHTS & MEASURES - 0014431-45406-- 2499G TRAPPING SVCS-JUNE 02 1,153.16 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1,153.16 TOTAL DUE VENDOR 1,153.16 AMERICAN PUBLIC WORKS ASSOCIATION 0014060-42115-- 644951 AD-JOE ANNOUNCEMENT 242.50 TOTAL PREPAIDS .00 TOTAL VOUCHERS 242.50 TOTAL DUE VENDOR 242.50 AMERICAN SOCIETY OF CIVIL ENGINEERS 0014060-42115-- 3307318 AD-JOB ANNOUNCEMENT 119.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 119.00 TOTAL DUE VENDOR 119.00 AMERICANA ART CHINA CO 0014090-41400-- 12174 30140 ENGRAVE SVCS-MUGS C/LOGO 61.23 TOTAL PREPAIDS .00 TOTAL VOUCHERS 61.23 TOTAL DUE VENDOR. 61-23 CHRISTINE ANN ANGELI 0015350-45300-- 12232 CONTRACT CLASS-SUMMER 54.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 54.00 TOTAL DUE VENDOR 54.00 APSI INC 2505215-46420-- 20027-020-CS CONSTRCTN SVC-C/S CTR JUL 19,544.19 TOTAL PREPAIDS .00 TOTAL VOUCHERS 19,544.19 TOTAL DUE VENDOR 19,544.19 CITY OF DIAMOND BAR - RUN DATE: 08/28/2002 16:45:58 VOUCHER REGISTER PAGE: 2 DUE THRU: 09/03/2002 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK SHERRY BABB 001-34780-- 49067 RECREATION REFUND 99-00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 99.00 TOTAL DUE VENDOR 99.00 JOHN E BISHOP 0015350-45300-- A12251 CONTRACT CLASS -SUMMER 645.00 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 645.00 TOTAL DUE VENDOR 645.00 BOISE CASCADE OFFICE PRODUCTS 0014070-46220-- PO/12318 CABINET-INFOR SYSTEM 465.46 0014090-41200-- PO/12318 SUPPLIES -GENERAL 128.16 0015210-41200-- PO/12318 SUPPLIES -PLANNING 78.44 0014050-41200-- PO/12318 SUPPLIES -FINANCE 45.57 0015510-41200-- PO/12318 SUPPLIES-PUELIC WORKS 92.66 0015210-41200-- PO/12318 SUPPLIES -PLANNING 17.77 0015350-41200-- PO/12318 SUPPLIES -RECREATION 96.89 0014060-41200-- PO/12318 SUPPLIES-H/R 12.38 0014090-41200-- PO/12318 SUPPLIES -GENERAL 225.38 0014090-41200-- PO/12318 SUPPLIES -GENERAL 63.91 TOTAL PREPAIDS .00 TOTAL VOUCHERS - 1,226.62 TOTAL DUE VENDOR 1,226.62 CALIFORN-TA COACH AUTO BODY 1264411-42200-- MAINT-V/PATROL VEH 425.00 TOTAL PREPAIDS -00 TOTAL VOUCHERS 425.00 TOTAL DUE VENDOR 425-00 CALIFORNIA JPIA 0014030-42330-- RISK MGMT CONF-DOYLE 320.00 0014050-42330-- RISK MGMT CONF-MAGNUSON 320.00 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 640.00 TOTAL DUE VENDOR 640.00 BRENDA CASE 001-23002-- 52475 PARK DEP REFUND -HERITAGE 50.00 TOTAL PREPAIDS _00 TOTAL VOUCHERS 50.00 TOTAL DUE VENDOR - 50.00 AGNES CHIU 001-23002-- 52539/52538 PARK DEP REFUND-PANTERA 200.00 001-23002-- 52539/52538 PARK DEP REFUND-PANTERA 50.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 250.00 TOTAL DUE VENDOR 250.00 CITY OF DIAMOND BAR RUN DATE: 08/28/2002 16:45:58 VOUCHER REGISTER PAGE: 3 DUE THRU: 09/03/2002 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CEECK CINTAS CORPORATION 0015310-42130-- 12317 1505$1290 UNFRM RNTL-WK 8/19 21.38 0015310-42130-- 12317 150547861 UNFRM RNTL-WK 8/12 27.06 TOTAL PREPAIDS .00 TOTAL VOUCHERS - 48-44 TOTAL DUE VENDOR 48.44 CLASSIC CANVAS 0015350-41200-- 719 _ SUPPLIES-COMM SVCS 270.63 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 270.63 --- TOTAL DUE VENDOR 270.63 DEBRA CLEVELAND 001-23002-- 52555 PARK DEP REFUND-REAGAN 50.00 TOTAL PREPAIDS pp TOTAL VOUCHERS 50.00 TOTAL DUE VENDOR 50.00 COMMERCIAL DOOR COMPANY INC 0015340-42210-- 018625 COUNTER DOOR-PETERSON 1,875.00 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 11875.00 TOTAL DUE VENDOR 1,875.00 COMMERCIAL LOCK AND SECURITY SYSTEM 0015350-41200-- 52402 SUPPLIES-PARKS 48.63 TOTAL PREPAIDS .00 - TOTAL VOUCHERS 48.63 TOTAL DUE VENDOR 48.63 CONTRACT LAW FUND - 0014010-42325-- CCCA ANNL MTG-CHNG,OCONNR 20.00 09/03/2002 55165 0014415-42325-- CCCA ANNL MTG-.V/PATROL 170.00 09/03/2002 55165 0014095-42325-- CCCA ANNL MTG-13LAYRY 10.00 09/03/2002 55165 0015310-42325 - - COCA ANNL MTG-B ROSE 10..00 09/03/2002 55165 0014030-42325-- CCCA ANNE. MTG-DOYLE,WHTHS 20.00 09/03/2002 55165 TOTAL PREPAIDS 230-00 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 230.00 MARI3EL CORCUERA 001-23002-- 52542 PARK DEP REFUND-HERITAGE 50.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 50.00 TOTAL DUE VENDOR 50.00 CPRS 0015350-42315-- MEMBRSHP-MURPH£Y,SCHMID 280.00 TOTAL PREPAIDS ,00 - TOTAL VOUCHERS 280.00 TOTAL DUE VENDOR 280.00 CITY OF DIAMOND BAR RUN DATE: 08/28/2002 16:45:58 VOUCHER REGISTER PAGE: 4 DUE THRU: 09/03/2002 - PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK CPRS DISTRICT XIII 0015350-42340-- CPRS MTG-WEST,WRIGHT 50.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 50.00 TOTAL DUE VANDOR 50.00 CPRSPTC 0015350-42330-- CPRS CONF-COMM SVCS 876.00 0015310-42330-- CPRS CONF-COMSNRS & STAFF 1,314.00 TOTAL PREPAIDS - .00 TOTAL VOUCHERS 2,190.00 - TOTAL DUE VENDOR 2,190.00 D & J MUNICIPAL SERVICES, INC .2505215-46420-- 2002DB-10 PLAN CHECK REVIEW-C/S CTR 6,791.83 0015220-45201-- - 12402 -2002DB-11 BLDG&SFTY SVC -7/22-8/16 33,562.97 TOTAL PREPAIDS .00 TOTAL VOUCHERS 40,354.80 TOTAL DUE VENDOR 40,354.80 DANONE WATERS OF NORTH AMERICA INC 0014090-42130-- 12.110 2027322-61 EQ RENTAL-JUL/AUG 10.50 0014090-41200-- 12110 2027322-61 WATER SVCS-GNRAL JUL/AUG 283.3$ TOTAL PREPAIDS .00 TOTAL VOUCHERS 293.85 TOTAL DUE VENDOR 293.85 DAVID EVANS AND ASSOCIATES, INC -. 2505510-46416-18402-46416 105462 PROF SVCS -GRAND AVE PROJ 1,110.45 2505215-46420-13899-46420 105463 PLAN CHECK -COMM SR CTR 885.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 11995.45 TOTAL DUE VENDOR 1,995.45 DAY & NITE COPY CENTER 2505215-46420-13899-46420 155019 PRINT SVCS -COMM SR CTR 215.31 0015510-42110-- - - 158342 COPY SVCS -PUBLIC WORKS 32.15 TOTAL PREPAIDS - .00 TOTAL VOUCHERS 247.46 TOTAL DUE VENDOR 247.46 DELL MARKETING LP 1264411-46230-- 12276 16919 - COMPUTZPS-SHERIFF DEPT 8,562.58 TOTAL PREPAIDS .00 TOTAL VOUCHERS 8,562.58 TOTAL DUE VENDOR 8,562-58 CAROL DENNIS 0015210-44000-- 12383 PC070902 PROF.SVCS-PLNN COMM 7/9 100.00 0014040-44000-- 12383 DECCO60602 PROF.SVCS-CNCL 8/6 225.00 0015210-44000-- 12383 PCO72302 PROF.SVCS-PLNN COMM 7/23 75.00 TOTAL, PREPAIDS .00 TOTAL VOUCHERS 400.00 TOTAL DUE VENDOR - 400-00 CITY OF DIAMOND BAR RUN DATE: 08/28/2002 16:45:55 VOUCHER REGISTER - PAGE: 5 DUE THRU: 09/03/2002 PREPAID HIND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK DEPARTMENT OF JUSTICE 0015350-45300-- 12371 398813 EMPLOYMENT BACKGROUND CHK 96.00 0014060-42345-- 12371 39883.3 EMPLOYMENT BACKGROUND CHK 32.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 128.00 TOTAL DUE VENDOR _ 128.00 DEPARTMENT OF TRANSPORTATION 0015554-45507-- 161035 TRFFC SIGNAL MAINT-JUN 02 1,233.24 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1,233.24 _._ TOTAL DUE VENDOR 1,233.24 DEWAN LUND£N & ASSOCIATES 2505510-46411-23498-46411 DB -029-9 PROF.SVCS-INSPECTION 5,410.50 2505215-46420-17202-46420 DB0305 DESIGN SVCS-CDBG SIDEWALK 4,966.00 TOTAL PREPAID# .00 TOTAL VOUCHERS 10,376.50 TOTAL DUE VENDOR 10,376.50 DIAMOND BAR HAND CAR WASH 0015310-42200-- A12375 JULY 02 CAR WASH -COMM SVCS 57.94 0014090-42200-- A12375 JULY 02 CAR WASH -POOL VEH 121.71 0015230-42200-- A12375 JULY 02 CAR WASH -CODE ENFORCEMENT 42.97 TOTAI, PREPAIDS .00 TOTAL VOUCHERS 222.62 TOTAL DUE VENDOR 222.62 DIAMOND BAR HILLS CLUB 0015350-42140-- 2029 FACILITY RENTAL -APR -JUN 1,321.88 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1,321.88 TOTAL DUE VENDOR 1,321.88 DIAMOND BAR INTERNATIONAL DELI 0014090-42325-- 12175 0402 MTG SUPPLIES -COUNCIL MTG 160.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS - - 160.00 TOTAL DUE VENDOR 160.00 DIAMOND BAR MOBIL 0015310-42310-- JUL 02 FUEL -COMM. SVCS 405.07 0014090-42310-- JUL 02 FUEL -GENERAL 171.33 TOTAL PREPAIDS. .00 TOTAL VOUCHERS 576.40 TOTAL DUE VENDOR 576.40 DIVERSIFIED PARATRANSIT INC 1125360-45310-- 12162 JULY SHUTTLE SVCS -JULY 1,519.97 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1,519.97 TOTAL DUE VENDOR 1,519.97 CITY OF DIAMOND BAR RUN DATE: 08/28/2002 16:45:58 VOUCHER REGISTER PAGE: 6 DUE THRU: 09/03/2002 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO 4 INVOICE DESCRIPTION AMOUNT DATE CHECK DOG DEALERS, INC 0015350-45300-- 12214 CONTRACT CLASS -SUMMER 180.00 TOTAL PREPAIDS ,00 _ TOTAL VOUCHERS 180.00 TOTAL DUE VENDOR 180.00 DR SUE 0015350-45300-- 12326 - CONTRACT CLASS -SUMMER 42.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 42.00 TOTAL DUE VENDOR 42.00 DRIVER ALLIANT INSURANCE SERVICES 001-23004-- SPC'I, EVNT INS -APR -JUN 02 1,391.00 09/03/2002 50357 0015350-45300-- SPCL EVNT INS -APR 28 169.00 09/03/2002 50357 TOTAL PREPAIDS 1,560.00 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 1,560.00 ELITE FORD 5204090-46100-- 12419 VEH-PUBLIC WORKS 21,474.12 09/03/2002 55164 TOTAL PREPAIDS - 21,474.12 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 21,474.12 ERIC EVANS - 0015350-45300-- 12422 CONTRACT CLASS -SUMMER 336.OD TOTAL PREPAIDS .00 TOTAL VOUCHERS 336.00 TOTAL DUE VENDOR 336.00 EXCEL LANDSCAPE 1385538-45500-- 12359 41634A LANDSCAPE MAINT-DIST 38 484.25 - TOTAL PREPAIDS .00 TOTAL VOUCHERS - 484.25 TOTAL DUE VENDOR 484.25 FEDERAL EXPRESS 001-23010-- 436239310 EXPRESS MAIL -FPL 2001-35 18.19 0014090-42120-- 436201193 EXPRESS MAIL -GENERAL 69.75 0014090-42120-- 436239310 EXPRESS MAIL -GENERAL, 31.54 TOTAL PREPAIDS .00 TOTAL VOUCHERS 119.48 TOTAL DUE VENDOR. 119.48 LEONARD FERRERI - 001-23002-- - 52554 PARK DEP REFUND -HERITAGE 200.00 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 200.00 TOTAL DUE VENDOR 200.00 CITY OF DIAMOND BAR RUN DATE: 08/28/2002 16:45:58 VOUCHER REGISTER PAGE: 7 DUE THRU: 09/03/2002 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK FILTERFRESH 0014090-42325-- 456212 SUPPLIES-COFFEE 65.62 TOTAL PREPAIDS .00 TOTAL VOUCHERS 65.62 TOTAL DUE VENDOR 65.62 FOOTHILL TRANSIT 1125553-45533-- 12430 13754 CITY SUBSIDY-AUGUST 02 1,097.47 1125553-45535-- 12430 13754 FOOTHILL PASSES-AUGUST 02 41616.80 TOTAL PREPAIDS .00 TOTAL VOUCHERS 5,714.27 _-- TOTAL DUE VENDOR 5,714.27 MARGARET FRAIZIER 0015350-45300-- 12244. - CONTRACT CLASS-SUMMER 187.20 TOTAL PREPAIDS .00 TOTAL VOUCHERS 187.20 - TOTAL DUE VENDOR 187.20 - ALISON GOLDSMITH I 001-34780-- 50236 RECREATION REFUND 65.00 TOTAL PREPAIDS - .pp TOTAL VOUCHERS 65.00 TOTAL, DUE VENDOR 65.00 STAN GONTA - 0015350-45300-- A12215 CONTRACT CLASS-SUMMER 912.00 - TOTAL PREPAIDS .00 - TOTAL VOUCHERS 912.00 TOTAL DUE VENDOR 912.00 GONZALEZ/GOODALE ARCHITECTS I. 25C5215-46420-13899-46420 11695 ARCHTCTRL SVC-C/SVCS. CTR 2,02590 2505215-46420-13399-46420 11694 ARCHTCTRL SVC-C/SVCS CTR 920.09 2505215-46420"-7.3899-46420 11696 ARCHTCTRL SVC-C/SVCS CTR 24,500.00 250521$-46420-- 11693 ARC14TCTRL SVC-C/SVCS CTR 6,025.00 - TOTAL PREPAIDS .pp TOTAL VOUCHERS - 33,470.00 TOTAL DUE VENDOR 33,470.00 GOVSTREETUSA LLC 0014095-46235-- 12409 17061 COMP EQ-SOFTWARE 758.80 TOTAL PREPAIDS ,00 TOTAL VOUCHERS - 758.80 - TOTAL DUE .VENDOR 758.80 GRIFFITH COMPANY 2505510-46411-1349B-46411 9 CIP PROJECT-BREA CANYON 37,637.85 TOTAL PREPAIDS TOTAL VOUCHERS 37,637.85 TOTAL DUE VENDOR - 37,637.85 CITY OF DIAMOND BAR RUN DATE: 08/28/2002 16:45:56 VOUCHER REGISTER PAGE: 8 DUE THRU: 09/03/2002 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK HALL & FOREMAN,INC 0015551-45223-- 12-07-039 PROF.SVCS-PLAN CHECK 182,68 0015551-45223-- 12-07-038 PROF.SVCS-PLAN CHECK 180.72 0015551-45223-- 12-07-037 PROF.SVCS-PLAN CHECK 31.87 TOTAL PREPAIDS -00 TOTAL VOUCHERS 395.27 TOTAL DUE VENDOR 395.27 JESSICA HALL 0015350-45300-- 12216 CONTRACT CLASS-SUMMER 558.00 TOTAL PREPAIDS _00 - - TOTAL VOUCHERS 558,00 TOTAL DUE VENDOR 558.00 HAWORTH, INC 0014090-46250-- 12418 12090573 RECNSTRCTN-COUNTER TOPS 1,192.74 - 0014090-46250-- 12418 064918 REDESIGN-PUBLIC INFO AIV - 400,00 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 1,592.74 TOTAL DUE VENDOR 1,592.74 NESHEA HILL 001-23002-- 52531 PARK DEP REFUND-REAGAN 50,00 TOTAL PREPAIDS ,00 - TOTAL VOUCHERS 50.00 TOTAL DUE VENDOR 50.00 HOME DEPOT 0015340-42210-- 3011261 SUPPLIES-PETERSON PARK 106.51 0015340-42210-- 7011092 SUPPLIES-SYC CYN PK 32.35 0015350-41200-- 7010795 SUPPLIES-SYC CYN PK 51.08 0014415-41200-- 2011432 SUPPLIES-V/PATROL 21.61 0015340-42210-- 5111336 SUPPLIES-MAPLE/PETERSON 758.23 0015350-41200-- 2060747 SUPPLIES-COMM SVCS 24.25 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 994.03 TOTAL DUE VENDOR 994.03 HONDO COMPANY INC 2505310-46415-15700-46415 D96909-99 ADA IMPROV-SYC CYN PARK 7,683.01. TOTAL PREPAIDS .00 TOTAL VOUCHERS 7,683.01 TOTAL DUE VENDOR 7,683.01 HUNSAKER & ASSOCIATES 2505215-46420-13899-46420 2070540 PROF.SVCS-COMM SR CTR 18,192.66 - TOTAL PREPAIDS ,00 TOTAL VOUCHERS 18,192.66 TOTAL DUE VENDOR 18,192,66 HUNMIN HWANG 001-23002-- 52553 PARK DEP REFUND-SYC CYN 50,00 TOTAL PREPAIDS _00 TOTAL VOUCHERS 50.00 TOTAL DUE VENDOR 50.00 CITY OF DIAMOND BAR RUN DATE_ 08/28/2002 16:45:58 VOUCHER REGISTER PAGE: 9 DUE THRU: 09/03/2002 PREPAID FUND/SECT-ACCT-PRO,TECT-ACCT PO # INVOICE DESCRIPTTION AMOUNT DATE CHECK ICMA RETIREMENT TRUST-457 001-21108-- PP 17/02 PAYROLL DEDUCTIONS-AUG 02 3,121.99 09/03/2002 55156 TOTAL PREPAIDS 3,121.99 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 3,121.99 ILAHI ENGINEERING 0014070-46230-- 26726 COMP EQ-HARDWARE 106.09 TOTAL PREPAIDS -00 TOTAL VOUCHERS 106.09 TOTAL, DUE VENDOR 106.09 INLAND VALLEY DAILY BULLETIN 001-230).4-- 145596 LEGAL AD-FPL 2001-35 159.60 001-23010-- 166773 LEGAL AD-FPL 2002-26 178.50 1185098-42115-- 97652 AD-CMP REARING 78.75 0014040-42115-- 12280 88808 AD-PUBLIC NOTICES 139.65 TOTAL PREPAIDS .00 TOTAL VOUCHERS 556-50 TOTAL DUE VENDOR 556.50 INLAND VALLEY HUMANE SOCIETY 0014431-45403-- 12360 4250002-9/2 ANIMAL, CONTROL-SEPT 02 5,437.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 5,437.00 TOTAL) DUE VENDOR 5,437.00 INSTITUTE.' OF TRANSPORTATION ENG. 0015510-42320-- PUBLICATIONS-P/WORKS 110.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 110-00 TOTAL DUE VENDOR 7.10.00 ITALIAN CATHOLIC FEDERATION 0015350-45305-- 1107 R.EIMB-COUPONS-CONCERT PK 45.50 TOTAL PREPAIDS -.00. TOTAL VOUCHERS 45.50 TOTAL DUE VENDOR 45.50 LAURA JAJIEH 001-23002-- 52639 PARK DEP REFUND-HERITAGE 50.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS - 50.00 TOTAL DUE VENDOR 50.00 JOBS AVAILABLE 0014060-42115-- 12372 217031 AD-JOB ANNOUNCEMENT 119.60 _ TOTAL PREPAIDS .00 TOTAL VOUCHERS 219.60 TOTAL DUE VENDOR 119.60 RUN DATE: 08/28/2002 16:45:58 FUND/SECT-ACCT-PROJECT-ACCT JUDICIAL DATA SYSTEMS CORPORATION 0014411 -45405 -- JUST ERGONOMICS INC 0014090-46200-- K&V BLUEPRINT SERVICE INC 0015510 -42110 -- KENS HARDWARE 0015554 -41300 -- KENS SPORTING GOODS 0015350 -41200 -- KEYSTONE UNIFORM CENTERS 0014415-41200-- JEANIE KIM 001 -34780 -- JI YOUNG KIM 001-34780-- KOSMONT & ASSOCIATES INC 0014090 -44000 -- CITY OF DIAMOND BAR VOUCHER REGISTER DUE THRU: 09/03/2002 PO ## INVOICE DESCRIPTION AMOUNT 2816 PARKING CITE ADMIN-JUL 02 TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR 12379 8331 EQ -KEYBOARD PLATFORMS TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR 71927 PRINT SVCS -PUBLIC WORKS TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR 12114 7721 SUPPLIES -ROAD MAINT TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR T -0805 -DB SUPPLIES -RECREATION TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR 1084 UNIFORM-V/PATROL TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR 50335 RECREATION REFUND TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR 49729 RECREATION REFUND TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR 02 PROF.SVCS-ECON DEV TOTAL PREPAIDS. TOTAL VOUCHERS TOTAL DUE VENDOR PAGE_ 10 PREPAID DATE CHECK 136.94 .00 136.94 136.94 611.50 .00 611.50 611.50 82.56 .00 82.56 82.56 47.16 .00 47.16 47.16 126.07 .00 126.07 126.07 195.61 .00 195.61 195.61 65-00 .00 65.00 65.00 130.00 .00 130.00 130.00 2,309-37 .00 2,309.37 2,309.37 CITY OF DIAMOND EAR RUN DATE: 08/28/2002 16:45:58 VOUCHER REGISTER PAGE: 11 DUE THRU: 09/63/2002 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT BATE - CHECK L T EXCAVATING INC 2505215-46420-13899-46420 12332 600099-02 GRADING IMP PROD -COMM SIC 209,727.00 2505215-46420-13699-46420 12332 6DO09-01 GRADING IMP PROD -COMM SIC 98,716.50 09/03/2002 $5163 TOTAL PREPAID$ 98,716.50 TOTAL VOUCHERS 209,727.00 - TOTAL DUE VENDOR 3D9,443.50 LDM ASSOCIATES INC 001-23010-- 416 PROF.SVCS-FPL 2002-17 1,476.25 001-23010-- 416 PROF.SVCS-FPL 2002-24 554.52 001-23010-- 416 PROF.SVCS-PPL 2002-35 525.00 001-23010-- 416 PROF.SVCS-FPL 2002 -IB 880.00 TOTAL PREPAIDS - .00 TOTAL VOUCHERS - 3,535.77 TOTAL DUE VENDOR 3,535.77 - LEAGUE OF CA CITIES 0014090-42315-- 02-23 MEM13RS14P DUES -LA COUNTY 1,190.00 0014010-42325-CC203-42325 LEAGUE CONF-COUNCIL 35.00 09/03/2002 55161 0014030-42325-- LEAGUE CONF-CM LOWRY 35.00 09/03/2002 55161 TOTAL PREPAIDS 70.00 TOTAL VOUCHERS 1,190.00 TOTAL DUE VENDOR 1,260.00 LEWIS ENGRAVING INC 0014090-42113-- 12319 9713 ENGRAVING SVCS -TILE 17.32 0014090-42113-- 12319 9705 ENGRAVING SVCS -TILE 17.32 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 34,64 TOTAL DUE VENDOR 34,64 LOS ANGELES COUNTY - MTA - 1125553-45533-- 12428 8020511 CITY SUBSIDY -AUGUST 02 611.60 1125553-45535-- 12428 8020511 MTA PASSES -AUGUST 02 871.40 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1,483.00 TOTAL DUE VENDOR 1,483.00 LOS ANGELES COUNTY PUBLIC WORKS 0015554-45507-- AR023401 TRFFC SIGNAL MAINT-JUN 02 313.32 0015510-45530-- ARD22882 INDUSTRIAL WASTE -JUNE 02 548.40 0015340-45300-- AR023137 SUMP PUMP MAINT-JUN S/CYN 568.57 TOTAL PREPAIDS .00 - TOTAL VOUCHERS 1,430.29 - TOTAL DUE VENDOR 1,430.29 - LOS ANGELES COUNTY SHERIF'F'S DEPT 0014411-45902-- 50180 CONCERTS IN PARK-JUL 02 1,627.99 - 0014411-45402-- 50181 CALVARY CHAPEL TRFFC-JUT, 6,472.42 0014411-45401-- 50038 CONTRACT SVCS-JUL 02 326,336.38 1125553-45402-- 50182 TRANSIT SALES-fUL 02 108.73 - TOTAL PREPAIDS .00 TOTAL VOUCHERS 334,545.52 - TOTAL DUE VENDOR 334,545.52 CITY OF DIAMOND EAR RUN DATE: 08/28/2002 16:45:58 VOUCHER REGISTER PAGE: 12 DUE THRU: 09/03/2002 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK LOS ANGELES COUNTY TREASURER 2505510-46416-18402-46416 12431 PLAN CHECK-GRAND AVE PROS 1,03`7.00 09/03/2002 .55155 TOTAL PREPAIDS - 1,037.00 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 1,037.00 LOS ANGELES TIMES 0014090-42320-- 8/13/02 ANNL SUBSCRIPTION SVCS 252.20 TOTAL PREPAIDS .00 TOTAL VOUCHERS 252.20 TOTAL DUE VENDOR 252.20 DARCI MAYO 001-34780-- 49315 RECREATION REFUND 20.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 20.00 TOTAL DUE VENDOR 20.00 - - MCE CORPORATION 0015554-45522-- 12284 206064 RIGHT OF WAY MAINT-JUN 13,694-33 0015554-45502-.- 20064 RDWAY MAINT-JUN 02 5,882.47 TOTAL PREPAIDS .00 TOTAL VOUCHERS 19,576.80 TOTAL DUE VENDOR 19,576.80 - METROLINK 1125553-45535-- 12429 121176 METROLINK PASSES-AUG 02 34,854.40 1125553-45533-- 12429 121176 CITY SUBCITY-AUG 02 8,713.60 TOTAL PREPAIDS .00 TOTAL VOUCHERS 43,568.00 TOTAL DUE VENDOR 43,568.00 MMASC 0014030-42325-- MEMBRSHP MTG-DOYLE 25.00 09/03/2002 55166 TOTAL PREPAIDS 25.00 TOTAL VOUCHERS ,00 TOTAL DUE VENDOR 25.00 MOBILE MODULAR MANAGEMENT GROUP 0015350-42140-- 12212 418199 LEASE PRTBL-SYC CYN PK 460.06 TOTAL PREPAIDS .00 TOTAL VOUCHERS 460.06 TOTAL DUE VENDOR 460.06 MOONLIGHT PRESS 001551.0-42110-- 22151 PRINT SVCS-ENVELOPES 281.45 TOTAL PREPAIDS .00 TOTAL VOUCHERS 281.45 TOTAL DUE VENDOR 281.45 MUNICIPAL CODE CORPORATION 0014040-44000..- 48103 PUBLICATION-MUNI CODE 2,644.36 TOTAL PREPAIDS .00 _ TOTAL VOUCHERS 2,644.36 TOTAL DUE VENDOR 2,644.36 PAGE; 13 PREPAID AMOUNT DATE CHECK 250.00 .00 250.00 250.00 99.05 .00 99.05 99.05 219.45 .00 219.45 219.45 445.14 .00 445.14 445.14 52.50 .00 52.50 52.50 158.88 .00 158.88 158.88 223.00 .00 223.00 223.00 849.45 1,213.50 566.30 1,415.75 .00 4,045-fl0 4,045.00 CITY OF DIAMOND BAR RUN DATE. 08/28/2002 16:45.58 VOUCHER REGISTER DUE THRU. 09/03/2002 FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION NATIONAL ARCHIVES & RECORD$ ADMIN 0014040-42340-- TRAINING-CRIBBINS 'TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR . NETCOM TECHNOLOGIES INC 0014070-46230-- 50248 COMP EQ -HARDWARE TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR NEXTEL 0014090-42130-- 7198282 AUG SVCS -RADIO REPEATER TOTAL, PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR NEXTEL COMMUNICATIONS 0014090-42130-- AIRTIME CHRGS-P/W,C/S,C/D TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR DEBORAH O'CONNOR 0014090-42325-- REIMS -FLORAL ARRANGEMENT TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR OLYMPIC STAFFING SERVICES 0015310-44000-- 85831 TEMP SVCS -WIC 8/9/02 TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR KATHERINE ORHO 001-34760-- 50353 RECREATION REFUND TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR P & D CONSULTANTS INC 1415541-44000-- A12363 048174770-05 MIR MGT - DIST 41 1385538-44000-- A12363 048174770-05 WTR MTG - DIST 38 1395539-44000-- A12363 048174770-05 WTR MTG - DIST 39 0015340-44000-- A12363 048174770-05 WTR MGT - PARKS TOTAL PREPAIDS TOTAL VOUCHERS 'DOTAL DUE VENDOR PAGE; 13 PREPAID AMOUNT DATE CHECK 250.00 .00 250.00 250.00 99.05 .00 99.05 99.05 219.45 .00 219.45 219.45 445.14 .00 445.14 445.14 52.50 .00 52.50 52.50 158.88 .00 158.88 158.88 223.00 .00 223.00 223.00 849.45 1,213.50 566.30 1,415.75 .00 4,045-fl0 4,045.00 CITY OF'.DIAMOND EAR RUN DATE: 08/28/2002 16:45:58 VOUCHER REGISTER PAGE: 14 DUE THRU: 09/63/2002 Y PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK MARY PACIS 001-34780-- 49358 RECREATION REFUND 45.00 TOTAL PR£PAIDS - .00 TOTAL VOUCHERS 45.00 TOTAL DUE VENDOR 45.00 RUTH ANN PARKINSON 001-23002-- 32393 PARK DEP REFUND -HERITAGE 50.00 TOTAL PREPAIDS .00 TOTAh VOUCHERS - 50.00 TOTAL DUE VENDOR 50.00 PAYROLL TRANSFER 001-10200-- PP 16A/02 PAYROLL TRANSFER-02/PP18A 5,800.00 09/03/2002 PP 18A 001-10200-- PP 17/02 PAYROLL TRANSFER-02/PP 17 92,500.00 09/03/2002 PP 17 TOTAL -PREPAIDS 98,300.00 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 98,300.00 SHIANG CHE PENG 001-34780-- - 49012 RECREATION REFUND 37.00 TOTAL PREPAIDS - .00 TOTAL VOUCHERS 37.00 TOTAL DUE VENDOR 37.00 PERS HEALTH 001-21105-- 'PP 16-17/02 SEPT 02 -HEALTH INS PREMS 14,825.97 09/03/2002 55159 0014060-40093-- PP 16-17/02 ADMIN FEE 74.13 09/03/2002 55159 TOTAL PREPAIDS 14,900.10 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 14,900.10 _ PERS RETIREMENT FUND _ 001-21109-- - PP 17/02 RETIRE CONTRIB-EE 5,708.59 09/03/2002 55157 0014010-40080-- PP 17/02 CC -RETIRE CONTRIE-EE/ER 291.45 09/03/2002 55157 0014010-40090-- PP 17/02 CC -SURVIVOR BENEFIT 10.00 09/03/2002 55157 001-21109-- PP 17/02 SURVIVOR BENEFIT 37.20 09/03/2002 55157 001-21109-- PP.17/02 RETIRE CONTRIE-ER 3,798.66 09/03/2002 35157 TOTAL PREPAIDS 9,845.90 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 9,845.90 PITNEY BOWES INC 0014090-42121-- 368960 SUPPLIES -SEALANT 77.10 TOTAL PREPAIDS .00 TOTAL VOUCHERS 77.10 TOTAL DUE VENDOR 77.10 RUN DATE: 08/28/2002 16:45:58 FUND/SECT-ACCT-PROJECT-ACCT POSTMASTER 0014090 -42120 -- 001 -23010 -- 001 -23010 -- 001 -23010 -- 001 -23010 -- 001 -23010 -- 001 -23010 -- 001 -23010 -- 0014090 -42120 -- 001 -23910 -- PRINCE SHANT CORP 0015230-42310-- 0015554-42310-- R F DICKSON COMPANY 0015554455.01-- 1155515-45500-- RAGLAND CONSTRUCTION CO INC 1365535-46410-- RALPHS GROCERY COMPANY 0014090-42325- 0014090-42325-- READWRITE EDUCATIONAL. SOLUTION INC OOI5350-45300-- REINSERGER PRINTWERKS 0014090 -42:10 -- CITY OF DIAMOND BAR VOUCHER REGISTER PAGE: 15 DUE THRU: 09/03/2002 PREPAID PO # INVOICE DESCRIPTION AMOUNT DATE CHECK EXPRESS MAIL -GENERAL 13.65 EXPRESS MAIL -FPL 2002-38 13.65 EXPRESS MAIL -FPL 2002-19 13.65 EXPRESS MAIL -FPL 2002-36 - 13.65 EXPRESS MAIL -FPL 2002-24 13.65 EXPRESS MAIL -FPL 2002-38 13.65 - EXPRESS MAIL -FPL 2002-24 13.65 EXPRESS MAIL -FPL 2000-23 13.65 EXPRESS MAIL -GENERAL 13.65 EXPRESS MAIL -FPL 2000-23 13.65 TOTAL PREPAIDS _00 TOTAL VOUCHERS 136.50 TOTAL DUE VENDOR 136.50 117561 FUEL-NEIGHBRHD IMP 321.52 117561 FUEL -RD MAINT 77,05 TOTAL PREPAIDS .00 TOTAL VOUCHERS 398.57 TOTAL DUE VENDOR 398.57 12113 1142606 ST SWEEPING -JULY 02 - 7,500.00 12112 1142647 DEBRIS COMPSTNG-JULY 02 2,421.93 TOTAL PREPAIDS - .00 TOTAL VOUCHERS 9,921.93 TOTAL DUE VENDOR 9,921.93 12321 2909 ELECT SVCS MAINT-DIST 38 1,883.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1,883.00 TOTAL DUE VENDOR 1,883.00 12179 10253808 SUPPLIES-CCCA MTG 28.68 12179 10253803 SUPPLIES -GENERAL 32.28 TOTAL PREPAIDS .00 TOTAL VOUCHERS 60.96 TOTAL DUE VENDOR 60.96 12254 CONTRACT CLASS -SUMMER 41.40 TOTAL PREPAIDS .00 TOTAL VOUCHERS 41.40 TOTAL DUE VENDOR 41.40 12320 12125 PRINT SVCS -REG ENVELOPES 93.66 TOTAL PREPAIDS .00 TOTAL VOUCHERS 93.66 TOTAL DUE VENDOR 93.66 RUN DATE: 08/28/2002 16:45:58 FUND/SECT-ACCT-PROJECT-ACCT S C SIGNS & SUPPLIES LLC 0015554-41250-- MICHIKO SABOROUH 001 -34760 -- SAN GABRIEL VALLEY TRIBUNE 0015350 -45305 -- 001 -23010 -- 0014040 -42115 -- 001 -23010 -- 0014040 -42115 -- SERVICE CENTER YOR INDEPENDENT LIV 1255215-42355-60009802-42355 JERRYL-LYNN SHORT 0015350-45300-- SHURGARD OF WALNUT 0014090 -42140 -- LAURA SKOHANDIC 001-34760-- SKYRAWKS SPORTS ACADEMY INC 0015350-45300--. CITY OF DIAMONA BAR _ VOUCHER REGISTER DUE THRU: 09/03/2002 PO 4 INVOICE DESCRIPTION AMOUNT PAGE: 16 PREPAID DATE CHECK 17424 SUPPLIES -ROAD MAINT 89.85 TOTAL PREPAIDS .00 TOTAL VOUCHERS 89.85 TOTAL DUE VENDOR 89.85 50260 RECREATION REFUND 85.00 TOTAL PREPAIDS - .00 TOTAL VOUCHERS 85.00 TOTAL DUE VENDOR 85.00 5023-99 AD -CONCERT IN PARK 495.00 61554 LEGAL AD -FPL 2002-26 180.60 12281 134696 AD -PUBLIC NOTICES 141.96 171264 LEGAL AD -FPL 2001-15 164.64 12281 143611 AD -CMP HEARING 82.32 TOTAL, PREPAIDS .00 TOTAL VOUCHERS 1,064.52 TOTAL DUE VENDOR 1,064.52 A12303 1 -JULY 02 CDBG PROGRAM -JULY 02 375.00 TOTAL PREPAIDS - .00 TOTAL, VOUCHERS 375.00 TOTAL. DUE VENDOR 375.00 12221 CONTRACT CLASS -SPRING 1,310.40 TOTAL PREPAIDS _00 TOTAL VOUCHERS 1,310.40 TOTAL DUE VENDOR 1,310.40 12500 91495 RENTAL STORAGE -RECREATION 1,740.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1,740.00 TOTAL DUE VENDOR 1,740.00 48073 RECREATION REFUND 109.00 TOTAL PREPAIDS _00 TOTAL VOUCHERS 109.00 TOTAL DUE VENDOR 109.00 12331 CONTRACT CLASS -SLIMMER 2,115-60 TOTAL PREPAIDS .00 TOTAL VOUCHERS 2,115.60 TOTAL DUE VENDOR 2,115.60 PREPAID DATE CHECK SOUTHLAND SPORTS OFFICIALS CITY OF DIAMOND BAR RUN DATE: 08/28/2002 16:45:58 12291 VOUCHER REGISTER PAGE: 17 DUE THRU: 09/03/2002 .00 - TOTAL VOUCHERS PR$PAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK SMART & FINAL 0015350-41200-- 12354 18416 SUPPLIES -SR PROGRAM 133.72 0014090-42325-- 12209 18658 MTG SUPPLIES -GENERAL 7.09 0015350-41200-- 12210 21287 SUPPLIES -RECREATION 67.04 0015350-45305-- 19996 SUPPLIES -CONCERT IN PARK 27.47 0015350-41200-- 18046 SUPPLIES -DAY CAMP 88.85 0015350-41200-- 109 SUPPLIES -DAY CAMP 92.92 0015350-45305-- 183 SUPPLIES -CONCERT IN PARK 44.52 0015350-41200-- 18857 SUPPLIES -RECREATION 33.07 TOTAL PREPAIDS .00 TOTAL VOUCHERS 494.68 TOTAL DUE VENDOR 494.68 ERIC SMITH 001-34780-- 50331 RECREATION REFUND 65.00 TOTAL PREPAIDS - ,00 TOTAL VOUCHERS 65.00 TOTAL DUE VENDOR 65.00 SOUTHERN CALIFORNIA EDISON 2505215-46420-13899-46420 12413 ELECT SVCS -COMM S/CENTER 25,249.91 126447.1-42126-- ELECT SVCS -SHERIFF STATN 409.66 0015510-42126-- ELECT SVCS-TRFFC CONTRL 94.61 0015510-42126-- ELECT SVCS-TRFFC CONTRL 107.09 0015510-42126-- ELECT SVCS-TRFFC CONTRL 52.36 TOTAL PREPAIDS .00 TOTAL VOUCHERS 25,913.63 TOTAL DUE VENDOR 25,913.63 SOUTHERN CALIFORNIA GAS COMPANY 0015340-42126-- GAS SVCS-HRTG COMM.CTR 51.16 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 51.16 TOTAL DUE VENDOR 51,16 SOUTHLAND SPORTS OFFICIALS 0015350-45300-- 12291 8.7-8.20.02 OFFICIAL SVCS -AUG 02 1,391.00 TOTAL PREPAIDS .00 - TOTAL VOUCHERS 11391.00 TOTAL DUE VENDOR 1,391.00 SUBWAY 0014090-42325-- 12210 23209 SUPPLIES -3C MTG 12.56 0014090-42325-- 12210 23361 SUPPLIES -COUNCIL MTG 12-56- 0014090-42325-- 12210 20856 SUPPLIES -COUNCIL MTG 12.56 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 37.68 TOTAL DUE VENDOR 37.68 RUN DATE: 08/28/2002 16:45:58 FUND/SECT-ACCT-PROSECT-ACCT TRUGREEN LANDCARE 1395539 -45500 -- 0015340 -42210 -- 1385538 -45500 -- 1385538 -42210 -- 1415541-45500-- 0015340-42210-- 0015340-42210-- 0015340-42210-- 0015340 -45300 -- US HEALTHWORKS MEDICAL GROUP 0014060 -42345 -- VALLEY TROPHY & NAMEPLATE 0015350-41200-- VERIZON CALIFORNIA 0015340-42125-- 0014090-42125-- 0015340-42125-- 0014090-42125-- 0015340-42125-- 0014610-42125-CC403-42125 0015340 -42125 -- 0015340 -42125 -- WALNUT HILLS FIRE PROTECTION CO. 0014411 -42200 -- WALNUT VALLEY WATER DISTRICT 2505510-46416-18402-46416 CITY -OF DIAMOND BAR VOUCHER REGISTER PAGE: I8 DUE THRU: 09/03/2002 PREPAID PO # INVOICE DESCRIPTION AMOUNT DATE CHECK 12138 1692299268 C/WIDE MAINT-JULY 02 4,109.43 12139 1692264564 ADDL MAINT-PARKS 79,71 12138 1692299268 C/WIDE MAINT-JULY 02 3,942.39 12139 1692264564 ADDL MAINT-DIST 38 79.71 - 12138 1692299268 C/WIDE MAINT-JULY 02 2,107.40 12139 1692271695 ADDL MAINT-PANTERA 710.00 12139 1692309758 ADDL MAINT-PARKS 793.35 12139 1692264573 ADDL MAINT-PARKS 138.26 12138 1692299268 C/WIDE MAINT-JULY 02 9,875.75 TOTAL PREPAIDS .00 - TOTAL VOUCHERS 21,836.00 TOTAL DUE VENDOR 21,836.00 12373 153510702 -CA PRE-EMPLOYMENT PHYSICALS 95-00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 95.00 TOTAL DUE VENDOR 95.00 12484 10265 SUPPLIES -RECREATION 704.71 TOTAL PREPAIDS .00 TOTAL VOUCHERS 704.71 TOTAL DUE VENDOR 704.71 9093960194 PH.SVCS-SYC CYN PARK 46.62 9091973128 PH.SVCS-GENERAL 2,449.51 9093967182 PH.SVCS-DAY CAMP 40.19 9093969774 PH.SVCS-DATA MODEM 55.45 9098608931 PH.SVCS-SYC CYN PARK 102.50 9096120740 PH.SVCS-FAX LINE/C/CUL 24.28 9093965680 PH.SVCS-HTRG COMM CTR 30.96 9098619220 PH.SVCS-SYC CYN PARK 93.84 TOTAL PREPAIDS .00 TOTAL VOUCHERS 2,843.35 TOTAL DUE VENDOR 2,843.35 4681 EQ MAINT-SHERIFF SVC CTR 28.79 TOTAL PREPAIDS 00 TOTAL VOUCHERS 28.79 TOTAL DUE VENDOR 28.79 12426 02-2732 MEDIAN IMPRVNT-GRAND AVE 8,796.00 09/03/2002 55'.160 TOTAL, PREPAIDS 81796.00 TOTAL VOUCHERS ,00 TOTAL DUE VENDOR 8,796.00 WEST COAST ARBORISTS INC CITY OF DIAMOND BAR 0015558-45509-- 12136 25066 TREE PLANTING -JULY 02 RUN DATE: 08/28/2002 16:45:58 VOUCHER REGISTER PAGE: 19 - TOTAL PREPAIDS DUE THRU: 09/03/2002 TOTAL VOUCHERS 1,113.00 PAUL WRIGHT TOTAL DUE VENDOR PREPAID WESTBURNE FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT 2505310-46415-15502-46415 DATE CHECK WEB UNIVERSE TOTAL, PREPAIDS .00 TOTAL VOUCHERS 17.85098-44000-- 12412 1780-12200 INTERNET FEE-JUL-AUG 02 1,531.20 09/03/2002 55162 90378266 COPY CHARGES -JUNE 02 TOTAL PREPAIDS 1,531.20 TOTAL PREPAIDS -00 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 112.80 TOTAL DUE VENDOR 1,531.20 WELLS FARGO CARD SERVICES 0014090-41200-- GEN GOVT -SUPPLIES 10.83 09/03/2002 55158 0014090-42110-- GEN GOVT -PRINTING 80.38 09/03/2002 55158 0014030-42125-- PALM NET SVCS-DOYLE 10.72 09/03/2002 55158 0015350-45310-- REC-DAY CAMP EXCURSION 217.50 09/03/2002 55158 0015310-42330-- ---- COM SVCS-CONF BAYES 186.50 09/03/2002 55158 0015210-42125-- PALM NET SVCS-DCM DESTEFN 10.72 09/03/2002 55158 0014090-41400-- GEN GOVT-C/CTR GRND BRKNG 87.27 09/03/2002 55158 0014411-42325-- SHERIFF-LLEBG MEETING ] 118.35 09/03/2002 55158 1264411-46250-- SHERIFF -CANOPY SHELTERS 269.33 09/03/2002 55158 TOTAL PREPAIDS 991.60 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 991.60 WEST COAST ARBORISTS INC 0015558-45509-- 12136 25066 TREE PLANTING -JULY 02 559.20 0015558-45509-- 12135 25066 TREE WATERING-JUL 02 553.80 - TOTAL PREPAIDS .00 TOTAL VOUCHERS 1,113.00 PAUL WRIGHT TOTAL DUE VENDOR 1,113.00 WESTBURNE A/V SVCS-CC,PC 8/13,8/20 245.00 2505310-46415-15502-46415 W788650 DRINKING FOUNTAIN-PETERSN 1,925.85 TOTAL, PREPAIDS .00 TOTAL VOUCHERS 1,925.85 XEROX CORPORATION - TOTAL DUE VENDOR 1,925.85 WINZLER & KELLY CONSULTING ENGINEER 2505215-46420-13699-46420 83-0306 PROF.SVCS-COMM SR CTR 380.00 TOTAL PREPAIDS .00 - TOTAL VOUCHERS - 380.00 TOTAL DUE VENDOR 380.00 PAUL WRIGHT 0014090-44000-- 12208 A/V SVCS-CC,PC 8/13,8/20 245.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 245.00 TOTAL DUE VENDOR 245.00 XEROX CORPORATION - 0014090-42100-- 90378266 COPY CHARGES -JUNE 02 112.60 TOTAL PREPAIDS -00 TOTAL VOUCHERS 112.80 TOTAL DUE VENDOR 112.80 CITY OF DIAMOND BAR RUN DATE: 08/28/2002 16:45:58 VOUCHER REGISTER PAGE: 20 DUE THRU: 09/03/2002 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK ROBERT YAMAOKA 001-23002-- 52260 PARK DEP REFUND -HERITAGE 200.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 200.00 TOTAL DUE VENDOR 200.00 YOSEMITE WATERS 007.5350-41200-- 12165 JUI,00191998 HATER SUPPLIES -JULY 02 31.60 0015310-42130-- 12165 JMOO191998 EQ RENTAL-JUL-AUG 02 24.00 - TOTAL PREPAIDS .00 TOTAL VOUCHERS 55.60 -- TOTAL DUE VENDOR 55.60 REPORT TOTAL PREPAIDS 260,599.41 REPORT TOTAL VOUCHERS 927,451.08 REPORT TOTAL 1,188,050.49 CITY COUNCIL TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manager lrulvy TITLE: Treasurer's Statement — July 31, 2002 RECOMMENDATION: Approve the July 2002, Treasurer's Statement. FINANCIAL IMPACT: No Fiscal Impact 1 �'d�i1�J►� Agenda # 6 , 5 Meeting Date:grt - 1, 2002 AGENDA REPORT Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City Council's review and approval. This statement shows the cash balances for the various funds, with a breakdown of bank account balances, investment account balances and the effective yield earned from investments. PREPARED BY: Gina M. Tharani, Sr. Accountant REVIEWED BY: Department$f lead Attachments: Treasurer's Statement CITY OF DIAMOND BAR TREASURER'S MONTHLY CASH STATEMENT July 31, 2002 6EGiNNING . TRANSFERS' ENDING!: BALANCE= RECEIPTS DISBUkSCWENTS fN:(bUT). :BALANCE GENERAL FUND $20,955,676.47 $1,419,108.64 $1,451,520.2} ($109,221.07) $211814,043.83 LIBRARY SERVICES FUND 85,254.13 569.53 496.37 85,327.29 COMMUNITY ORG SUPPORT FD (4,574.26) 0.00 1,100.00 7,100.26 1,426,00 GAS TAX FUND 440,890.43 1,93492 0.00 (282,133.66) 160,691,69 TRANSIT TX(PROPA) FD 1,108,765.42 171,743.68 83,063.89 1,197,445.21 TRANSIT TX (PROP C) FO 1,320,307.32 50,974,22 0.00 (1,443,221,36) (71,939.82) INTEGRATED WASTE MGT FD 426,625.34 37,025.19 75,371 ,15 448,279.38 AB2928-TR CONGESTION RELIEF FD 200,307.45 13,836.86 0.00 (16,265.00) 197,879.31 AIR QUALITY IMPRVMNT FD 242,365.10 1,599.20 7,173.56 236,790.74 TRAILS/ BIKEWAY (SB821) FD 62,041.00 270.73 0.00 (62,311.73) 0.00 PARK & FACILITIES DEVEL. FD 2,399,847.28 15,893,68 0.00 (623,209.03) 1,792,531.93 COM DEV BLOCK GRANT FD 688.83 4,899.73 (4,210,90) CITIZENS OPT -PUBLIC SAFETY FD 283,697.46 2,137.46 20,677.18 265,157.74 NARCOTICS ASSET SEIZURE FD 348,064.76 2,320.38 350,385.14 CA LAW ENFORCEMENT EQUIP PRGM 117,384.96 777,02 118,161,98 LANDSCAPE DIST #38 FD 559,021.20 7,058.77 13,124.60 (58,421,39) 494,533.98 LANDSCAPE DIST #39 FD 239,594.73 4,316.21 7,329.14 236,581.80 LANDSCAPE DIST #41 FD 414,714.41 3,654.07 5,981.11 412,387.37 GRAND AV CONST FUND 132,685.28 0.00 (785.00) 131,900.28 CAP IMPROVEMENT PRJ FD (1,633,498.34) 400.00 240,594.80 2,330,523.02 456,829.88 SELF INSURANCE FUND 903,576.24 79,684,31 154,409.00 1,137,669,55 EQUIPMENT REPLACEMENT FUND 107,171.36 709.77 80,000.00 187,881.13 COMPUTER REPLACEMENT FUND (23,535.96) 0.00 23,535.96 0.00 TOTALS $28,687,070.61 $1,814,014.64 1,851,331.74 $0.00 $28,649,753.51 SUMMARY OF CASH DEMAND DEPOSITS: GENERAL ACCOUNT $236,934,62 PAYROLL ACCOUNT 9,218.07 CHANGE FUND 250.00 PETTY CASH ACCOUNT 500.00 TOTAL DEMAND DEPOSITS $246,902.69 INVESTMENTS: US TREASURY Money Market Acct. $13,238.24 LOCAL AGENCY INVESTMENT FD 28,389,612.58 TOTAL INVESTMENTS $28,402,850.82 TOTAL CASH $28,649,753.51 Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund, All funds are available fo withdrawal within 24 hours. investment in the Local Agency Investment Fund is allowed under the City's formally adopted investment policy. As a secondary investment option, the City continues to maintain the US Treasury Sweep Account with Wells Fargo. Any excess funds are "swept" on a daily basis from the City's bank accounts and are invested overnight into an investmen pool of US Treasury Notes. Interest is credited to the City's bank account on a monthly basis L.A.I.F - Effective Yield for July 2002 Money Market -Effective Yield for July 2002 2.714% 1.177% All investments are placed in accordance with the City of Diamond Bar's investment Policy. The above summary provides sufficient cash flow liquidity to meet the next six month's estima expendI es, n Linda C, Lowry, Treasurer Agenda # 66 Meeting Date: Sept. 3, 2002 CITY COUNCIL AGENDA REPORT r9Sg TO: Honorable Mayor and Members of City Council k VIA: Linda C. Lowry, City Manage TITLE: Rejection of Claim — Filed by Sylvia Sanchez, guardian ad litem for Michael Anthony Recendez, a minor on August 15, 2002. RECOMMENDATION: Carl Warren & Co., the City's claims administrator, recommends the City Council reject the claim filed by Michael Anthony Recendez as minor. FINANCIAL IMPACT: There is no financial implication associated with rejecting this claim. The claim for damage is for approximately $5,000,000. Should the claim be successful, it will be paid by the JPIA. BACKGROUND: On August 7, 2002, Michael Anthony Recendez, a minor, by and through his guardian ad [item Sylvia Sanchez, filed a Claim for Damages with the City alleging that a dangerous condition of public property (allowing vehicles to travel in excess of speed limit) caused the death of his mother, Cynthia Louise Recendez. Carl Warren & Co., the City's claims administrator, has determined that the claim appears to be one of questionable liability and has therefore recommended denial. Upon action by the City Council, appropriate notice shall be sent to the claimant and Carl Warren & Co. PREPARED BY: Tommye Cribbins, Asst. City Clerk REVIEWED BY: I EA�4 K-=pi6q C Department ad Depu y ' Manager f � Y August 13, 2002 TO: The City of Diamond Bar ATTENTION: Tommye Cribbins, Asst. City Clerk RE: Claim Cynthia Louise Recendez vs. The City of Diamond Bar Claimant Minor Heir: Michael Anthony Recendez, survived Cynthia Louise Recendez D/Event 9/22/2001 Rec'd Y/Office 8/7/2002 Our File S -134228 -RQ We have reviewed the above captioned claim and request that you take the action indicated below: CLAIM REJECTION: Send a standard rejection letter to the claimant. Please provide us with a copy of the notice sent, as requested above. If you have any questions please contact the undersigned. Very truly yours, CARL ARREN & COMPANY Dwig t J. Kunz cc: CJPIA w/enc. Attn.: Executive Director CARL WARREN & CO. CLAIMS MANAGEMENT -CLAIMS ADJUSTERS 750The City Drive � Ste 400 Orange, CA 92868 Mail: P.C. Bos 25180 - Santa :Ana, Ca 92799-5180 Phone: {714) 740-7999 Ext. 140 (800) 572-6900 - Fax: (714) 740-9412 r .f RE: Claim Cynthia Louise Recendez vs. The City of Diamond Bar Claimant Minor Heir: Michael Anthony Recendez, survived Cynthia Louise Recendez D/Event 9/22/2001 Rec'd Y/Office 8/7/2002 Our File S -134228 -RQ We have reviewed the above captioned claim and request that you take the action indicated below: CLAIM REJECTION: Send a standard rejection letter to the claimant. Please provide us with a copy of the notice sent, as requested above. If you have any questions please contact the undersigned. Very truly yours, CARL ARREN & COMPANY Dwig t J. Kunz cc: CJPIA w/enc. Attn.: Executive Director CARL WARREN & CO. CLAIMS MANAGEMENT -CLAIMS ADJUSTERS 750The City Drive � Ste 400 Orange, CA 92868 Mail: P.C. Bos 25180 - Santa :Ana, Ca 92799-5180 Phone: {714) 740-7999 Ext. 140 (800) 572-6900 - Fax: (714) 740-9412 Agenda # 6.7 Meeting Date: September 3, 2002 CITY COUNCIL AGENDA REPORT Ogpuit:'� 79f�g TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manage TITLE: Exoneration of Cash Deposit in Lieu of Grading Bond'in the Amount $4,320.00 posted by Mr. and Mrs. John E. and Maria R. Lupo to Complete Grading Improvements for Lot No. 12 of Tract No. 47722 (1825 Diamond Knoll Lane, Country Estates). RECOMMENDATION: It is recommended that the City Council approve the exoneration and direct the City Clerk to notify the owner. FINANCIAL IMPACT: This action has no fiscal impact on the City. BACKGROUND/ DISCUSSION: The Department of Community and Development Services is in receipt of a request for grading bond exoneration for Lot No. 12 of Tract No. 47722 (1825 Diamond Knoll Lane, Country Estates). A grading bond (Labor and Materials and Faithful Performance) for improvement security was required in accordance with the Subdivision Map Act. The owner, Mr. and Mrs. John E. and Maria R. Lupo, posted with the City a cash deposit in lieu of the grading bond on April 4, 2000. The City finds that the owner performed all work as shown on the grading plan on file with the City. PREPARED BY: John L. Ilasin, Assistant Engineer REVIEWED BY: avi Liu Director of Public Works Attachments: Letter of Request, dated June 24, 2002 Date Prepared: August 27, 2002 James DeStefano Deputy City Manager f� JIM 2-5 2002 gqCI�Tf OF BAR Agenda # 6.8 Meeting Date: 9/3/02 CITY COUNCIL r AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manager TITLE: Approval of Maintenance Agreement with CalTrans for the City to Maintain the Planned Landscaped Median on Grand Avenue above the 57160 Freeway (Across From the Honda Dealership) in Perpetuity. RECOMMENDATION: Approve the Maintenance Agreement. FINANCIAL IMPACT: Estimated cost to maintain this median is $4,000 per year. $1,600 (40%) will be paid from LLAD #38 and $2,400 (60%) from the General Fund. This division of funding is due to the location of the median. 40% is within the boundary of LLAD #38 and 60% is outside the boundary. LLAD #38 funds can only be used for the portion within the District boundary. Funds for the current fiscal year are already included in the 2002/03 FY budget. BACKGROUND: Landscaping of the median on Grand Avenue across from the Honda Dealer is a CIP project included in the adopted 2002/03 FY budget. Plans and specifications have been completed and the project is ready to go out to bid. However, since a portion of the project is over the 57/60 freeway, CalTrans requires the City to enter into an agreement in which the City agrees to maintain the landscape improvements in perpetuity. Gregg Kovacevich, attorney in Mike Jenkins' office, reviewed the agreement and has no concerns with it. DISCUSSION: Planned improvements to this median include turf, groundcover, flowering trees and shrubs. The automatic irrigation system will be operated with solar power and irrigation will be accomplished with recycled water. Terms of the agreement state that the City will be responsible for all costs related to the maintenance of the landscaped median. Staff plans to add this area to the City-wide Landscape Maintenance contract. REVIEW Y: A se Director of Community Services Attachment: Maintenance Agreement with CalTrans pff� David Doyle Deputy City Manager STATE OF CALIFORNIA—BUSINESS, TRANSPORTATION, AND HOUSING AGENCY CAG \Y DAVIS, Governor DEPARTMENT OF TRANSPORTATION DISTRICT T, OFFICE OF Permits, Room 118 120 SOUTH SPRING STREET LOS ANGELES, CA 90012-3606 QV 562.795.7094 (voice) 552.795.5796 (fax) Rex Your Power; BeEnergy Efficient' August 16, 2002 ` �� 702-NLC-0997 o c r�� -� C Mr. David Liu City of Diamond Bar 21825 East Copley Drive Diamond Bar, CA 91765 Dear Mr. Liu: The landscaping plans submitted by Ms. Kim Rhodes, Landscape Architect is approved regarding City's desire to landscape the overpass at Route 57 and grand Avenue in Diamond Bar. Attached is a Maintenance Agreement for your use and information. Please sign the agreement and return to the above-mentioned address no later than October 1, 2002. After this date, your application may be cancelled. Please note that without a fully executed agreement, the permit will not be issued. If you have any questions or comments, please do not hesitate to call me at 562.795.7084. I Iook forward to hearing from you soon. Sincerely, 1� PAUL Y. MATS AMA Landscape Architect, Office of Permits Cc: Jeff Yuen — Peimits "Caltrans improves mobiRty across California " .:a STATE OF CALIFORNIA— BUSINESS AND TRANSPORTATION AGENCY GRAY DAWS, Governor DEPARTMENT OF TRANSPORTATION DISTRICT 7,120 SOUTH SPRING STREET, ROOM 11 S LOS ANGELES, CA 90012 0 MAINTENANCE AGREEMENT Permit No. 702 -AEC -0997 Location: 07 -L,4 -057-R4.52 This Maintenance Agreement is made and entered into this 16th day of A_ ugust, 2002 by and between the State of California, acting by and through the Department of Transportation, District 7, located at 120 South Spring Street, Los Angeles, California 90012, hereinafter referred to as "STATE" or "CALTRANS", and City of Diamond Bar, located at 21825 East Copley Drive, Diamond Bar, California, 91765, hereinafter referred to as "PERMITTEE" with reference to the following facts: Permittee desires State Highway=mprovements consisting of median landscaping (plants, irrigation, and paving) across Route 57 overpass at Grand Avenue in City of Diamond Bar, referred to herein as "PROJECT", Permittee is willing to fund one hundred (100%) of all design, capital outlay, maintenance, and staffing costs. 1. Permittee is responsible to apply for necessary encroachment permit in accordance with State's standard permit procedures. Permittee shall obtain aforesaid encroachment permit through the Caltrans, District 7, Office of Permits at 213.897.3631 In addition, and after construction of Project, Permittee shall apply for a maintenance permit on an annual basis one (1) month prior to expiration of said encroachment permit. 2. Upon completion of work, Permittee shall assume maintenance and the expense thereof for Project, at its own expense in perpetuity. Permittee shall notify State Permit Inspector a minimum of two (2) working days prior to the start of any landscape maintenance work for Project. 3. Damage to Project resulting from accident, storm, neglect or other causes beyond the control of the State are the responsibility of the Permittee. 4. Caltrans shall maintain all highway signs, paved drainage structures and.,other non -landscape highway appurtenance. All planting shall be maintained by the Permittee in such condition that it does not interfere with the free flow of traffic, including maintaining adequate sight distances and visibility of signs. Trees shall be maintained to avoid falling branches and to avoid obscuring advertising signs. Trees shall be pruned on a regular basis using only the highest professionally accepted standards in a manner that will encourage good development while preserving their health, structure, and natural appearance. STATE OF CALIFORNIA -- BUSINESS AND TRANSPORTATION AGENCY GRAY DAVIS. Governor DEPARTMENT OF TRANSPORTATION DISTRICT 7,120 SOUTH SPRING STREET, ROOM 118 LOS ANGELES, CA 90012 x . G. A monthly schedule of landscape maintenance stating the dates and approximate times when work is to be performed including names and telephone numbers for 24-hour emergency contact shall be provided to the State Permit Inspector. 7. Permittee shall provide and maintain all water and irrigation systems including utility costs for Project. Irrigation systems will be maintained and operated to avoid slope damage and water run-off or spray onto the pavement. S. Landscaping, paving or other unplanted areas along the roadside within the Iimits shown on the attached plans, exclusive of paved drainage facilities, will be maintained so as not to obstruct the flow of water. Caltrans will be responsible for maintaining paved drainage structures. 9. By execution of this agreement, it is understood that Permittee shall not remove existing plants, install new plants, and/or modify irrigation system(s) without Caltrans' approval firsthand. 10, Various future Caltrans projects may be implemented which will require removal and/or modification to all or a portion of Project. Any replacement landscaping including irrigation facilities shall be Permittee's responsibility. Upon completion of work, which affects the limits of maintenance, a revised Exhibit will be prepared and delivered to Caltrans for approval. Exhibit will supersede the original limits shown on the original permit plans. 1 I . Changes to Project affecting public safety or public convenience, all design and specification changes, and all major changes including removal, pruning, or addition of either planting or irrigation shall be approved by State in advance of performing work. Unless otherwise directed by the State Permit Inspector, changes authorized will require an encroachment permit. Failure to notify Caltrans of such changes shall result in the immediate removal of Project or portions of Project at Permittee's expense. 12. Upon notice of completion of all work under this Project, ownership and title to material, equipment and such appurtenances installed within Staie's right-of-way will automatically be vested in State. No further agreement will be necessary to transfer ownership. r_ 13. Permittee shall not assign its rights or delegate its duties hereunder, or airy interest herein, or any portion hereof, without the prior written approval of the State. Any attempted assignment or delegation shall be void, and any assignee or delegate shall acquire no right or interest by reason of such attempted assignment or delegation_ 14. Neither Caltrans and State nor any officer or employee thereof is responsible for any damage or liability occurring by reason of anything done or omitted to be done by Permittee under or in connection with any work, authority or jurisdiction delegated to Permittee under this a STATE OF CAU FORNIA — BUSINESS AND TR-ANSPORTATION AGENCY GRAY DAVIS, Governor DEPARTMENT OF TRANSPORTATION DISTRICT 7 120 SOUTH SPRING STREET, ROOM IIs LOS ANGELES, CA 90012 Agreement. It is understood and agreed that, pursuant to Government Code Section 895.4, Permittee shall defend, indemnify and hold harmless the State of California and Caltrans, all officers and employees from all claims, suits or actions brought for or on account of injury (as defined in Government Code Section 510.8) occurring by reason of any action taken or ornission of an act required by this agreement by Permittee or in connection with any work, authority or jurisdiction delegated to Permittee under this Agreement. 15. It is understood that if Permittee at some future date decides not to renew its maintenance permit required herein, or if the planting is not maintained at a reasonable level subject to Caltrans' consent, Caltrans shall provide Permittee with written notice of failure to renew its annual permit and/or Caltrans' decision that subject Project is not maintained at a reasonable level. Permittee shall respond within thirty (30) days of receipt of said notice. Said response shall describe the action to be taken by Permittee to bring the affected areas back into compliance onto remove the Project improvements and restore said areas to the pre - landscaped condition. In the event Permittee does not provide such response and take any action, Caltrans will take the necessary action(s) to remove the Project and restore the affected areas to their pre -landscaped condition at Permittee's expense including any legal COMO). IN WITLESS WHEREOF, the parties have executed this Maintenance Agreement in duplicate as of the day and year stated above. Permittee: Caltrans Signature: Print Name: WEN P. CHANG. Title: MAYOR Phone: 909-396.5666 Date_ September 7, 2002 ATTEST: Lynda Burgess, City Cleric Paul Y. MatsuiLc a Landscape Architect 562.795.7084 CITY COUNCIL Agenda # s . 9 m, Meeting Date: _September 3, 2002 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Managexk,81 TITLE: Consideration of Resolution No. 2002 -XX Encouraging Creation of a Committee to Protect the interest of City Residents during the Adelphia Bankruptcy Proceedings RECOMMENDATION: It is recommended that the City Council adopt the attached Resolution. FINANCIAL IMPACT: There is no financial implication associated with this action. As prescribed by bankruptcy law, all costs incurred by the Local Government Committee will be paid for by Adelphia. DISCUSSION: Adelphia Communications is a cable television franchisee in the City of Diamond Bar. In the last few months Adelphia has experienced a series of major events culminating in the company filing for bankruptcy. At this time it is unknown what impact, if any, the bankruptcy will have on the .City, its residents and the other Adelphia subscribers. During bankruptcy proceedings, committees are often established to represent the interests of individuals, organizations, companies and other creditors impacted by the bankruptcy filing. In the Adelphia proceedings an Official Committee was established on July 11, 2002. The Official Committee is comprised of representatives from financial companies, mutual fund managers, and suppliers of cable programming. Municipalities have significantly different interests than these companies. Therefore, it is recommended that a committee, comprised of rep resentatives'from local governments served by Adelphia, be established to represent the interest of local government. The Local Government Committee can only be established with the permission of the United States Trustee, the entity overseeing the bankruptcy proceedings. The Board of Trustees, in response to a motion filed by the County of St. Port Lucie, Florida and 14 California jurisdictions, has scheduled a hearing to determine if a Local Government Committee is warranted. This recommendation has been reviewed and approved by the Office of the City Attorney. If approved by the City Council, the resolution will be forwarded to the United States Trustee encouraging the creation of the Committee to protect the interests of local governments and its' residents. PREPARED BY. Deputy City anager Attachments: 1. Resolution 2002 -XX 2. Letter to Office of United States Trustee requesting creation of Local Government Committee. RESOLUTION NO. 2002 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ENCOURAGING THE UNITED STATES TRUSTEE TO CREATE A COMMITTEE COMPRISED OF REPRESENTATIVES OF LOCAL GOVERNMENTS SERVED BY ADELPHIA TO DEVELOP AND IMPLEMENT A STRATEGY FOR PROTECTING THE INTERESTS OF LOCAL GOVERNMENT, ITS RESIDENTS, AND ALL ADELPHIA CABLE TELEVISION SUBSCRIBERS IMPACTED BY THE ADELPHIA BANKRUPTCY WHEREAS, Adelphia Communications, hereinafter referred to as Adelphia, is a City of Diamond Bar cable television franchisee; WHEREAS, in recent months, Adelphia has undergone well-publicized financial difficulties, including the disclosure of approximately $3.1 billion in previously undisclosed off- balance sheet obligations, the commencement of a Securities and Exchange Commission and two federal grand jury investigations, allegations of widespread corporate fraud, substantial defaults on bondholder debts, numerous shareholder lawsuits against Adelphia, and the arrest of five former Adelphia corporate executives; WHEREAS, on June 25, 2002, Adelphia, and more than two hundred (200) of its subsidiaries, filed for bankruptcy protection; WHEREAS, recent press reports and other information indicate that Adelphia attempted to sell many of its franchises to third -parties within the two weeks prior to the bankruptcy filing, but those negotiations failed; WHEREAS, recent press reports and other information indicate that Adelphia has obtained $1.5 billion in debtor-in-possession financing to sustain its operations while the bankruptcy is proceeding; WHEREAS, in the context of a bankruptcy, Adelphia will be required to assume, assign, or reject the current franchise agreement with the City of Diamond Bar and during that process the City of Diamond Bar should play an active and important role so as to ensure tht all franchise obligations are satisfied and local cable television subscribers receive the highest quality, uninterrupted, cable television service; WHEREAS, complicated legal and practical issues will arise during the course of the bankruptcy, which will require: (i) extensive analysis of local government's rights; and obligations; (ii) preparation of financial documents and correspondence explaining the practical ramifications of the various proposals, including debt and equity restructurings that may arise; and (iii) a careful attention to the protection of the public health, safety, and welfare, the quality and range of cable television services, and the financial and performance based rights of local government; WHEREAS, the anticipated bankruptcy may result in tension between local government's authority to control its public rights-of-way and duty to protect subscribers, Adelphia's creditors' desire to obtain maximum value from the Adelphia franchises with minimum delay, potential asset purchasers' desire to pay the lowest possible price and incur the minimum possible obligation when seeking to buy cable franchises from the bankruptcy estate, and the bankruptcy court's desire to quickly administer the case and confirm a bankruptcy plan; WHEREAS, by forming a coalition, local government can present a united front in the anticipated bankruptcy case, which will likely allow local government to assert more influence over the ultimate conditions under which Adelphia or some other cable operator will pxovide services to cable subscribers on a going -forward basis; WHEREAS, bankruptcy law provides, in some circumstances, for the formation of "committees" of parties sharing like interests in a bankruptcy proceeding; WHEREAS, press reports and other information indicate that Adelphia's management, as well as Adelphia's major creditors, are currently mapping out their respective bankruptcy strategies and committee formations, which are not likely to align with the fundamental objectives of local government with respect to cable television franchises; WHEREAS, if an official corrunittee of local government entities were appointed by the United States Trustee, the professional fees incurred by the committee would be paid by the bankruptcy estate; WHEREAS, on July 12, 2002, the Executive Director of the National Association of Telecommunications Officers and Advisors (hereinafter referred to as NATOA) and the President of the States of California and Nevada Chapter of NATOA (hereinafter referred to as SCAN NATOA) sent a letter to Adelphia's General Counsel soliciting Adelphia's support before the United States Trustee to appoint a local government committee; WHEREAS, on July 31, 2002, the County of St. Port Lucie, Florida, filed a motion in the United States Bankruptcy Court for the Southern District of New York for the creation of an official committee of local franchise authorities and a hearing date has been set for September 17, 2002; WHEREAS, on August 15, 2002, Mr. Fisher responded to the NATOA/SCAN NAiOA letter (Exhibit B) and indicated that Adelphia would remain neutral (neither support nor oppose) on the formation of a local government committee; NOW, THEREFORE, the City Council of the City of Diamond Bar does hereby resolve as follows: The Recitals above are hereby declared to be true, accurate, and correct. 2. Based upon and through the actions described in the above Recitals, as well as other written and oral evidence submitted at the Hearing, it is hereby determined that the City of Diamond Bar will benefit from participating in a coalition of cities, counties, and special districts that act as the local government committee, which would strive to protect local government, its residents, and all Adelphia cable television subscribers impacted by the Adelphia bankruptcy. 3. City of Diamond Bar hereby expresses support for the appointment of an official committee of local government entities by the United States Trustee. 4. Diamond Bar City Council approves participation of the City of Diamond Bar in the event such an official committee of local government entities is appointed by the United States Trustee. PASSED AND ADOPTED by the City Council of the City of Diamond Bar on the 3rd day of September 2002. WEN CHANG, MAYOR I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, California do hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of Diamond Bar, California, at its regular meeting held on the day of , 2002, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: Lynda Burgess, City Clerk City of Diamond Bar The National Association of Telecommunications Officers and Advisorse 1595 Spring Hill Rd, Suite 330 Vienna, Virginia 22182 (703)506-3275 (703)506-3266 Fax www.natoa.org August 16, 2002 VIA FACSIMILE AND FEDERAL EXPRESS Carolyn S. Schwartz, U.S. Trustee Office of the United States Trustee 33 Whitehall Street 21st Floor New York, NY 10004 NATOA STAINS61 Ca WOINJA awa .q 't Yl Ow SNliries a��`r,an•+nava*.+Fr; ' SCAN NATOA c/o City TV 525 Broadway Suite 100 Santa Monica, CA 90401 (909)387-5967 (909) 387-9613 Re: Adelphia Communications Corporation, et al. ("Debtors") Case No. 02-41729 (REG) Jointly Administered Dear Ms. Schwartz: The undersigned, through the network of The National Association of Telecommunications Officers & Advisors ("NATOA"), represent the interest of various municipal and local government agencies and/or authorities ("Local Agencies"), which have franchisor/franchisee relationships with the Debtors. Pursuant to 11 U.S.C. § 1102(a)(1) we hereby respectfully request that you appoint an official committee of Local Agencies through the ranks of our organization. In a case with more August 29, 2002 Page 2 than 190 Debtors and multiple businesses, the appointment of such a committee is necessary to insure that the unique interests of the Local Agencies are adequately represented. As you know, on July 11, 2002, you appointed the Official Committee in the above -captioned matter. The Official Committee is comprised of eleven members. Six members appear to be financial management firms, which manage substantial mutual funds, two members appear to be trustees under trust indentures, and three members appear to be suppliers of programming to Debtors. The lack of any appropriate representation of the interests of Local Agencies in the bankruptcy case leaves the Local Agencies without adequate recourse. The uniform treatment of numerous constituencies in these "mega cases" is fundamentally unfair and inconsistent with overriding policies of the bankruptcy process. The Local Agencies have interests at stake, which are not common to all creditors of the Debtors. The United States Congress has specifically recognized the unique role of Local Agencies as franchising authorities in the regulation of cable television. Because of the extensive use of the public rights-of-way by the cable operator and the Local Agencies' substantial interests in controlling the use and maintenance of their public rights-of-way, the Telecommunication Act of 1996 provides exclusive control to Local Agencies. Pursuant to 47 U.S.C. §541(b)(1), cable operators are prohibited from providing cable services without a franchise from Local Agencies. Further §541(a)(4) provides that in awarding a franchise, Local Agencies may require adequate assurance that the cable operator will provide adequate public, educational and governmental access channel.capacity, facilities, or financial support; and may require adequate assurance that the cable operator has the financial, technical, or legal qualifications to provide cable service. These matters are of extreme importance to Local Agencies and differ substantially from matters that concern members of the current Official Committee who are creditors of the Debtors as a result of their business dealings with the Debtors. While Local Agencies have billions of dollars at stare in this bankruptcy, they also hive a fiduciary obligation to regulate and manage their rights-of-way in the best interest of the public including, but not limited to safeguarding the public health, safety and welfare. Local Agencies also rely on cable operators for public, educational and government access channels as a primary means of communications with their citizenry. Local schools depend on educational programming and funding by cable operators to support such programming. Local Agencies carry emergency information including the alerts from the emergency broadcast system and local emergency announcements on cable networks. These interests are clear and distinct from monetary interests of creditors and investors in these bankruptcy proceedings. More importantly, Local Agencies will ultimately have the greatest impact of any single entity on sustaining the ultimate value of Debtors' most important and core assets. The Local Agencies are the only entities statutorily vested and qualified to determine whether any proposed purchaser is legally, technically, financially and otherwise qualified to assume the obligation of the franchise and to use the public rights-of-way to operate the cable system in the manner August 29, 2002 Page 3 identified by Local Agencies to adequately safeguard the local pubic interest. In short, Local Agencies will be instrumental in assuring that a cogent and workable plan of reorganization is drafted and implemented for the benefit of all creditors. Local Agencies through their official committee are eager to bring to the process their expertise, statutory authority and good will. We recognize that a decision to appoint additional comrnittees is generally made on a case-by-case basis. Consideration, such as the ability of the existing Official Committee to function, the nature of the case, and the standing and desires of the various constituencies assume significance. In re McLean Industries, Inc., 7 Bankr. 852, 860 (Bankr. S.D.N.Y. 1987). In jointly administered cases such as this, where there are more than 190 separate debtors, a strong inference arises that additional committees may well be appropriate. At least one case has held that such appointment is required as a matter of law. In re White Motor Credit Corp., 18 Bankr. 720 (Bankr. N.D. Ohio 1980). AIthough this view has not been adopted in the Southern District of New York, several judges have suggested that a multi -debtor, multi -business case, such as this, may be the appropriate set of circumstances to appoint additional committees. In re McLean Industries, Inc., at 863 (Buschman J.) In re Hills Stores, 137 Bankr, 4, 7-8 (Bankr. S.D.N.Y. 1992) (Brozman, Jr.). Although it is true that conflicting interests are common in any reorganization case, circumstances here make it impossible for even the most diligent committee to adequately represent the interests of the Local Agencies. For example, business creditors have their focus on recovering proceeds of sales, whereas Local Agencies have their focus on the success of the sale and the ability of the purchaser to deal with the public health and safety, public education and emergency broadcast system concerns throughout the country. Judge Brozman in Hills Stores envisioned the situation where creditors of separate debtors had vastly conflicting aims and entitlements and had shown themselves unable to function on a committee such that the appointment of an additional committee may be -appropriate. Hills Stores at 7-8. At a minimum, an evidentiary hearing may be required. In McLean Industries Inc. at 31. Another factor the courts consider is the timeliness of the request for an additional committee. Here the Local Agencies are making the request within the first 120 days of the case. No plan has been proposed and, in fact, it is the plan process in which Local Agencies wish to participate. Local Agencies' participation will prove to be invaluable for the ultimate successful reorganization of the Debtors. We believe the appointment of a separate Local Agencies Committee is appropriate to insure adequate representation of these Local Agencies. The fierce litigation tainting the plain confirmation process in the PG&E case pending in the Northern District of California can be correlated to the lack of government input and the absence of a governmental committee. No such costly outcome is the desire of the Local Agencies. August 29, 2002 Page 4 We will be pleased to provide any additional information you require and will meet with you at your convenience. Please contact, Libby Beaty who will coordinate our communications. Very truly yours, Lori Panzino President, SCAN NATOA Libby Beaty Executive Director, NATOA cc: Board of Directors Agenda: 6. 10 Meeting Date:September 3, 2002 CITY COUNCIL AGENDA REPOR' TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manag TITLE: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE INSTALLATION OF MULTI -WAY STOP SIGNS ON LEYLAND DRIVE AT NEWBURY WAY AND AT WYNNEWOOD DRIVE RECOMMENDATION: That the City Council approve Resolution No. 2002 -XX, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE INSTALLATION` OF MULTI -WAY STOP SIGNS ON LEYLAND DRIVE AT NEWBURY WAY AND WYNNEWOOD DRIVE. i FINANCIAL IMPACT: The installation of multi -way stop signs will be approximately $600 and will be funded by the City's signing and striping maintenance budget allocated for this FY 2002-2003. i BACKGROUND: Leyland Drive is a residential street that is approximately 3,990 linear feet long bei Highcrest Drive and Summitridge Drive. The street width is 40 feet curb to curb w existing speed zone of 25 mph. Lane configuration consists of two (2) lanes w centerline striping from Highcrest Drive to 818 Leyland Drive. From 818 Leyland to Summitridge Drive lane configuration consists of two (2) lanes with double striping. At 864 Leyland Drive, a double row of Botts dots was installed to speeders. The area comprises a varied grade rate from a relatively flat and level portion from Highcrest Drive to Wynnewood Drive, then transitions to a fairly steep ascending grade rate of 10% from Wynnewood Drive to Summitridge Drive, Both horizontal and verfical curvatures occur along the length of the street with inadequate sight visibility inthe vicinity of Wynnewood Drive There have been concerns in the past from residents regarding speeding on Ley]and Drive. In an attempt to reduce some of the traffic concerns for the residents of lithe Leyland Drive neighborhood, multi -way stop signs were installed on Leyland Drive at Benfield Place in February 2000. However, residents continue to be concerned with the continued excessive speed of vehicles including drag racing during the evening hours. The following is a summary of the recent 21 -hour speed survey **: Date July 24 & 25, 2002 Time 8:45 p.m. to 5:45 p.m. Total Vehicles 973 Maximum Speed. 45 mph Average Speed 27 mph 85 Percentile 31 mph ** The very visible speed trailer connected to a patrol car was utilized to obtain the speed survey. It has been noted that the use of the speed trailer (versus the smaller speed survey box) can render a skewed survey due to the fact that the motorist may slow down upon viewing the speed trailer on the subject street. DISCUSSION: Caltrans criteria for multi -way stops typically applies to arterial and collector streets' and does not adequately address the needs on residential/neighborhood streets. As it is almost impossible to meet the warrants of the Caltrans policy, the City has utilized specific/lower thresholds to be more applicable to residential/neighborhood streets. These include, but not limited to, traffic volume, accidents, visibility, speed and crossing residential collectors. As shown on Attachment "B", the Institute of Transportation Engineers requires two of these five factors for consideration of a multi -way stop. The intersections meet the criteria in regards to speed and restricted sight distances due to the horizontal and vertical curvatures along Leyland Drive. The issue was reviewed and discussed at the Traffic and Transportation Commission meeting of August 8, 2002 and the Commission recommended to install multi -way stop sign's at Leyland Drive and Newbury Way and Leyland Drive and Wynnewood Drive. PREPARED BY: Sharon Gomez, Management Analyst 1 w�CANW03 M. Da G. Liu James DeStefano Director of Public Works Deputy City Manager Attachments: Resolution No. 2002 -XX Attachment A -- Aerial Map Attachment B — ITE Stop Sign Criteria RESOLUTION 2002 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA APPROVING THE INSTALLATION OF MULTIWAY STOP SIGNS ON LEYLAND DRIVE AND NEWBURY WAY AND LEYLAND DRIVE AND WYNNEWOOD DRIVE LOCATED IN THE CITY OF DIAMOND BAR, CALIFORNIA. Recitals (i) The Traffic and Transportation Commission considered this matter at a public meeting on August 8, 2002. (ii) At the meeting of August 8, 2002, the Traffic and Transportation Commission determined that the installation of Multiway Stop signs on Leyland Drive and Newbury ;Way and Leyland Drive and Wynnewood Drive will enhance and improve the public health, safety and welfare. (iii) The Traffic and Transportation Commission recommends the installation of Multiway Stop signs on Leyland Drive and Newbury Way and Leyland Drive and Wynnewood Drive. Resolution NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: 1, Said action is pursuant to Sections 10.08,010 and 10.08.080 of the City of Diamond Bar Municipal Code, as heretofore adopted; 2. The City Council hereby finds the public health, safety and welfare will be best protected by the installation of Multiway Stop signs on Leyland Drive and Newbury Way:and Leyland Drive and Wynnewood Drive as herein prescribed; 3. The City Council of the City of Diamond Bar hereby authorize and direct the !City Engineer to cause said Multiway Stop signs to be installed. 1 The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED AND ADOPTED this 2"d day of September, 2002. Wen P. Chang, Mayor ATTEST: Lynda Burgess, City Clerk 1, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adapted at a regular meeting of the: City Council of the City of Diamond Bar held on the 3rd day of September, 2002, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: LYNDA BURGESS, City Clerk City of Diamond Bar i 0) }Attac 1 29/1995 20:28 7607443052 0A.010'R0LJRk.E PAGE as All -lay STOP Continued from Page 2 Conclusion After conducting a search of the all -way STOP warrants adopted in San Francisco Say Area.jurisd€et€Ons and using engineering judgement, the following criterion for multi -way STOP installations are recommended for neighborhood streets. Multi -Way STOP Installation Criteria for Neighborhood Streets Factors to Consider Criteria An intersactlon meed two of the criteria is considered',a candidate for an all -way STOP sr rrtstallatiOn Volume Total intersection vehicle volume must be equal to or greater than 300 vehicles per hour for at least 8 hours during the day (pedestrian and vehicular volumes can be combined). AND Side street intersection volumes must be at least 113 of the total intersection vehicle voluma for the same 8 hours. Accidents 3 or more accidents within the previous 12 month period (Accident types must be correctable through STOP sign installation). Visibility Intersection sight distance must ba equal to or tens than 150 feet. Speed The 85th percentile speeds must be equal to or greater than 30 mpl . Crossing Residential Intersecting streets are collectors and distribute residential traffic tp Collectors several residential streets and/or cul-de-sacs. • AND Volumes on both streets must be nearly equal (no greater than a 40 percent to 60 percent split). Volume Adjustment Factors The volume criteria Can ► Residential frontage with a 25 mph speed limit. be reduces to 60 percent ff all a0ustmerd factors ► Neither street width exceeds 40 feet_ are met. F ► No other STOP Signs or Signals within 600 feet. ► Intersection is located near an activity center (i.e_ school, park„ pool) AND at least 25 children walk or bike through the interSoction r 1 during any two hours during the day. See All -Way STOP on Page 4 Agenda # 6.11 Meeting Date: September 3, 2002 i��x��r, TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City �4 TITLE: A Resolution of the City Council of the City of Diamond Bar Supporting Continued Operation of the Puente Hills Landfill, RECOMMENDATION: Adopt. FINANCIAL IMPACT: Although there is no direct cost related to adopting this resolution, the potential country wide cost if the landfill permit is not renewed is estimated to be a minimum of $1.4 billion through increased tipping fees and transportation costs to access sitesoutside the region. BACKGROUND: The County Sanitation Districts of Los Angeles County are in the process of seeking new permits for continued operation of the Puente Hills Landfill to utilize thg remaining capacity of the site. In addition to meeting the Districts' cities and the County's near term waste management needs, this would also provide for long term needs thro,6gh a managed transition to waste -by -rail. DISCUSSION: Existing permits for the landfill expire on November 1, 2003. More than 60 cities depend on the recycling programs conducted at the landfill. Such programs as the green waste recycling would cease, necessitating city investment in additional recycling programs to comply with state -mandated recycling goals. Currently, Los Angeles Co6nty has some of the lowest waste management costs, yet is served by state-of-the-art facilities. It is important that environmental sound, low-cost infrastructure projects like the Puente Hills Landfill be actively support to maintain this distinction. PREPARED BY: Nancy B. Whitehouse, Executive Assistant Attachments: Resolution Resolution No. 2002 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR SUPPORTING CONTINUED OPERATION OF THE PUENTE HILLS LANDFILL WHEREAS, the City of Diamond Bar has the responsibility for ensuring public service of environmentally sound solid waste management to its residents and businesses; and WHEREAS, environmentally sound solid waste management includes programs both to divert waste from disposal as well as adequate disposal capacity for wastes not diverted; and WHEREAS, the Puente Hills Landfill provides cost effective, environmentally sound wate diversion and disposal capacity; and WHEREAS, continued operation of the Puente Hills Landfill will provide continued fund,'ing for open space preservation and numerous mitigation measures to balance the public service need with environmental considerations; and WHEREAS, continued operation of the Puente Hills Landfill will provide funding to tranPition to a waste -by -rail system to provide long term disposal needs for the future. NOW, THEREFORE BE IT RESOLVED THAT the City of Diamond Bar hereby supports the proposed continued operation of the Puente Hills Landfill for its remaining identified opacity of 38 million tons at its currently permitted weekly and daily disposal limits. PASSED, APPROVED AND ADOPTED this day of , 2002. Wen P. Chang, Mayor 1, LYNDA BURGESS, City Clerk of the city of Diamond Bar do hereby certify that the foregoing Resolution was passed, approved and adopted at the regular meeting of the City Council of the City of Diamond Bar held on day of , 2002, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAINED: COUNCILMEMBERS: ATTEST: Lynda Burgess, City Clerk Agenda # 6.12 Meeting Date: September 3, 2002 CITY COUNCIL p� AGENDA REIORT �9f39 TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manager TITLE: Diamond Ride (Dial -A -Cab) Program Update FISCAL IMPACT: The Diamond Ride (Dial -A -Cab) program is funded through Proposition A, Local transit funds. Established in Fiscal Year 95/96, with an initial budget of $60,000, growing demands have necessitated budget amendments to the current level of $360,000 per year. BACKGROUND/DISCUSSION: On November 20, 2001, in an effort to ensure reliable and quality transportation to our I,senior and physically challenged residents, City Council approved program modifications for the Diamond Ride (Dial -A -Cab) program that became effective on January 1, 2002. These include: • Each cardholder will be allowed a maximum of 30 one-way trips per month. • The fare for a one-way trip outside the City's boundaries is increased to $3.00. One-way trips to all medical facilities will remain at $1.50. • The one-way fare to the Ontario Airport and Fullerton Amtrak Station is increased to` $10.00. Each cardholder is allowed six (6) one-way or three (3) round -trips per year to the airport or train station. In addition, trips to the Ontario Airport or the Fullerton Amtrak Station will only be allowed for the cardholder to depart on a trip or arrive from a trip, and • Trips to the malls outside Diamond Bar will be limited to eight (S) one-way tripsor four (4) round -trips per month. All of the above modifications require monitoring of the program by staff in conjunction with Diversified Paratransit, Inc. Every effort has been made to work with the cardholders on a case-by- case basis in order to continue to allow the seniors and physically challenged resident's mobility and quality of life style. Public Works staff has received and reviewed requests, which require special consideration beyond the new limitations. The Diamond Ride Program continues to stress the importance of availability in emergency situations and no cardholder shall be left stranded away from home due to trip limitations or boundaries. Along with these modifications placed on the Diamond Ride Program, a new system of monitoring the cardholders for usage and residency was initiated. Beginning January 2, 2002, all cardholders were required to visit City Hall to obtain a new identification card; giving our staff the opportunity to review each cardholder's residency information. All new cards have an expiration date of two years from the date of renewal. To date the City has issued 1,093 Diamond Ride I.D. cards. To reflect the above-mentioned modifications, Exhibits "A" and "B" have been prepardd for your review and information. They reflect the successive changes. In detail, Exhibit "A" gives ;a month to month description of the average number of riders, types of rides taken, along with the average cost per trip and cost per rider. The table's net monthly cost column reflects the prudent usage and cooperation of our cardholders. Exhibit "B" provides annual comparisons from Fiscal Year 95196 to Fiscal Year 02103. Diversified Paratransit and staff work together in an effort to monitor the usage of the Diamond Ride Program. Of all the changes incorporated, what appears to be most successful is the City's opportunity to work with cardholders to maintain the type of medical attention they are accustomed to receiving. In conclusion, the changes have enabled the City to maintain the integrity of the program, and ensure our residents' ability to maintain a quality of life standard. PREPARED BY: Debbie A. Gonzales, Administrative Assistant Date Prepared: August 29, 2002 REVIEWED BY: D aRid G Ciu Director of Public Works James DeStefano Deputy City Manager Attachments: Exhibit "A" — Diamond Ride Dial -A -Cab Status Report for Fiscal Year 2001-2602 Exhibit "B" — Diamond Ride Dial -A -Cab Status Report —Annual Comparison i °� o �r+�`- T- Al ,'Eu F T N cci o cl i tc C) cy U-) n N M ti d N Ci CO co N Y ax ,CO. l` O c6 O O C) _ T P7 CY f H -i- E6% ea 6a us § -CM . Q T 00 LO Lo I- m (N co m O cm T T C6 t---: 1cc) 1 N Ff°�ya xa c'! co N CjaCV � iO O O C? O r Cc c+) T -qr [� � M m GO O09, O O� 270 coa CD CD CD CD w m co $a� sPsx E m N O co Ln m co oo t,— ch O CO co �r w (D cD uq M' ��aff�a ' C.6 tl BaYSQ��d r— 1 C) ti c*) CC] co [JO C37 T 0) co 1` d a ti'I 'V 91 NNE' E� "gr im C) CO ''WON, � CV "t CO q"� C3) C) Co ce) '1' 00 "q"FX F �Zlc CO CO CO '�h PSEpgf[. T rES�xd�Q.",'y�;P�p� r 'i'- T T T i �x a f g f• NN 9 9 #rj ib E��>< Lolf) rt C'f) Lo to QC) N N N C] O f� (5 CS) Ni 04 CA a o a� c4 ti rn ao o) a O� O c) Al Agenda A �,13� Meeting Date: September 3, 2002 TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manage TITLE: Consideration of Resolution No. 2002-2x' Adopting the Public Safety RECOMMENDATION: The Sheriff's Department, City staff, and the Public Safety Committee recommend the adopt Resolution No. 2002-xxapproving the Public Safety Program. FINANCIAL IMPACT. There is no financial implication associated with the adoption of this document. Council The budget for Public Safety services in the City is approximately $4.5 million. The molority of the budget is attributed to the contract with the Los Angeles County Sheriff's DepartmentL However, there are other costs for services such as Animal Control, Crossing Guard, and Emergency Preparedness included in the Public Safety budget. BACKGROUND: The "Public Safety Program" outlines the existing partnership between the City of Diamond Bar, the Los Angeles County Sheriff's Department, the Los Angeles County Fire Department, Inland Valley Humane Society, and the members of our community. It emphasizes long-term solutions -to problems affecting the community while also addressing urgent needs. The Program delineates specific responsibilities including those tasks provided by the La Enforcement Team, the Fire Department Team, Animal Control officials, City Staff, and va ious Citizen Volunteer Groups. Each component is equally important and will be continually evaluated for effectiveness in addressing the immediate needs of the community, with specific duties, deployment, and responsibilities modified when appropriate. The Program includes eight chapters, which define and then articulate specific Law Enforc Services, a Traffic Safety Program, Crime Prevention Programs, Emergency and Disaster Preparedness, Fire Protections Services, Animal Control, and the future development of a Neighborhood Improvement Program. `X n DISCUSSION: The Public Safety Program was originally presented to Council on July 16, 2002. At that meeting the Council requested modifications be made to the document. The following paragraphs show the changes to the document, deletions are shown as strikethrough and additional language is bracketed bold italics: Section eight "Law Enforcement Services" Overview page 2 ({PUSD}/WVUSD), "Law Enf Services" Walnut/Diamond Bar Station Commander -page 5 [City Council], "Traffic Safei Program Goals and Objectives -Goals page 26 ter+ (eight} &1. (To reduce speeding} Prevention Program" {Neighborhood Safety Survey) page 33 & 34 {The Diamond Bar Safety Program emphasizes community partnerships that will assist our success h reduction of crime and the maintenance of order. Together, the citizens living in Di and their law enforcement officers, must meet, learn what problems plague the res, then coordinate the resources necessary to address those problems. The Neigh& Safety Survey is an excellent way to utilize this partnership.} {The Neighborhood Safety Survey will be conducted twice yearly. The City of Dim will be divided into five specific survey areas. The specific area targeted for survf chosen based on collaboration between Council, City, and Sheriff's Department S (Sample questions might include: 1. What problems in you immediate neighboncc enforcement attention? 2. Do you have any suggestions on how the Sheriff's Dep might resolve these problems? 3. Do you have any suggestions on how the Comi work with the Sheriff's Department/City of Diamond Bar to resolve these problem; Control Procedures" Our Mission -page 62 (The IVHS will partner with law enforceme� respond to emergency situations involving reports of dangerous animals with the Diamond Bar). At the July 16, 2002 meeting, concerned residents asked questions of Council regarding and implementation of the Public Safety Program. Subsequently representatives from tl- Department and City staff met with the residents to review the contents of the Public Saf and discuss other public safety issues. PREPARED BY: Lieutenant Joseph Maxey REVIEWED BY: Deputy City Manager Attachments: r Program" "Crime °ublic the imond Bar lents, and hood Ind Bar will be ff} - 1 need law 'tment ,unity can }, "Animal to 'ity of ie purpose Sheriff's y Program R RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ADOPTING A PUBLIC SAFETY PROGRAM POLICY WHEREAS, since incorporation in 1989, Diamond Bar has contracted with the Los Angeles County Sheriff's Department for law enforcement services, along with other public safety entities; and WHEREAS, a partnership between the City of Diamond Bar, the Los Angeles County Sheriff's Department, the Los Angeles County Fire Department, Inland Valley Humane Society, and all merribers of the community is necessary to meet the needs of the City; and WHEREAS, a development and documentation of a comprehensive community based Pub is Safety Program was developed; and WHEREAS, the program will emphasize long-term solutions to problems affecting the community, while also addressing urgent needs; and WHEREAS, the Program delineates specific responsibilities, including those tasks provide by the Law Enforcement Team, the Fire Department Team, Animal Control officials, City Staff, and v rious Citizen Volunteer groups; and WHEREAS, each component is equally important and will be continually evaluated for effectiveness in addressing the immediate needs of the community, with specific duties, deploymen , and responsibilities modified when appropriate; and WHEREAS, through the commitment and dedication of all parties involved, this program will become a true asset to the community; and WHEREAS, our goal is to work as one to make the City of Diamond Bar a safe, enjoyabled prosperous community, offering a quality of life the citizens of Diamond Bar expect and can be prod of. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AS FOLLOWS: SECTION 1. Exhibit A is hereby adopted as the Public Safety Program Policy of the SECTION 2. The Mayor is hereby authorized to affix his signature to this resolution its adoption by the City Council of the City of Diamond Bar, and the City Clerk, or her duly ap] deputy, is directed to attest hereto. PASSED, APPROVED, AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF DIAMOND BAR THIS 3rd DAY OF SEPTEMBER 2002. WEN CHANG, MAYOR I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, California c hereby certify that the foregoing Resolution was duly and regularly passed and adopted by City Council of the City of Diamond Bar, California, at its regular meeting held on the _ day of , 2002, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: Lynda Burgess, City Clerk City of Diamond Bar CITY OF DIAMOND BAR PUBLIC SAFETY PROGRAM 71 Prepared by. LOS ANGELES COUNTY SHERIFF'S DEPARTMENT "A Tradition service Since isso" September 3, 2002 DIAMOND BAR PUBLIC SAFETY PROGRAM TABLE OF CONTENTS: Pages 1. Introduction 2. Law Enforcement Services a. Mission Statement 1 b. Program Overview 1 c. The Team Policing Plan 2 d. Problem Solving 4 e. Team Duty Statements and Responsibilities 4 f. Associate Team Member Responsibilities 12 g. Support Services 15 h. Selection of Team Personnel 16 i. Orientation of New Team Personnel 17 j. Role of the Community Service Center 18 k. Personnel Staffing Matrix 19 3. Traffic Safety Program a. Mission Statement 22 b. Program Overview 23 c. Traffic Issues 24 d. Goals & Objectives 26 e. Current Enforcement & Training Programs 27 f. Conclusion 28 4. Crime Prevention Program a. Mission Statement 30 b. Program Overview 30 c. Community Service Activities 31 d. Neighborhood & Business Watch 31 e. Public Safety Presentations 34 f. School Liaison 35 g. ABC License Investigations 35 h. False Alarm Program 36 i. Permit Inspections 36 j. Emergency Business Contact Information 36 k. Special Events 37 5. Emergency & Disaster Preparedness a. Mission Statement 38 b. Program Overview 38 c. Concept of Operations 39 d. Peacetime Emergencies 43 e. National Security Emergencies 44 f. Standardized Emergency Management Systems 45 (SEMS) 6. Fire Protection Services a. Mission Statement 51 b. Program Overview 51 c. Services 51 d. Fire Stations 61 7. Animal Control a. Mission Statement 62 b. Program Overview 62 c. Services 62 8. Neighborhood Improvement Activities *COMING S a. Code Enforcement Operations INTRODUCTION In December of 2001 the development and documentation of a comprehensive, Community Based Public Safety Program for the City of Diamond Bar was initiated. This program was initiated by the City Council, City Manager, and the Walnut/Diamond Bar Sheriffs Station Commander, who believed that a "Public Safety Program" would better serve I the community and give all residents a defined set of resources, goals and objectives. j The Diamond Bar Public Safety Program is a true partnership between the City of Diamond Bar, the Los Angeles County Sheriff's Department, the Los Angeles County Fire Department, inland Valley Humane Society, an all members of the community. It will emphasize long --term solutions to problems affecting the community while also addressing urgent ne ds. The Program delineates specific responsibilities including tasks provide by the Law Enforcement Team, the Fire Department Team, Animal Co�ach itrol officials, City's staff, and various Citizen Volunteer groups. component is equally important and will be continually evaluated for effectiveness in addressing the changing needs of the community. Specific duties, deployment, and responsibilities will be modified when appropriate. Through the commitment and dedication of all parties involved, program will become a true asset to the community. Our goal is to m the City of Diamond Bar a safe, enjoyable and prosperous commui offering a quality of life the citizens of Diamond Bar expect and can proud of. nis ike ity, be LAW ENFORCEMENT SERVICES OUR MISSION The quality of neighborhood life, its safety and welfare comes fromi the commitment of each citizen. The Los Angeles County Sheriffs Department takes pride in its role as a citizen in this community; partners in the delivery of quality law enforcement services. The City of Diamond Bar and the! Los Angeles County Sheriff's Department are committed to making the City of Diamond Bar a safe, enjoyable, and prosperous community. We dedi ate our full-time efforts to the duties incumbent upon every comm pity member. As we act, we are universal citizens deriving our authority Irom those we serve, carrying out our services in the most professional, compassionate and productive manner possible. As we succeed, our effectiveness will be measured by the absence of crime and fear in our neighborhoods and community. OVERVIEW The City of Diamond Bar and the Los Angeles County Sheriff's Departn have a long history of working in partnership for the provision of enforcement services to the City's residents. The Sheriff's Departn implements a community-based, team -policing plan as its daily operatb The plan encourages citizen participation in crime reduction and all greater coordination with the City to address public safety issues. members of the community, Sheriff's Deputies will coordinate necessary resources to eliminate specific community safety problems. very important that the Deputies feel that this is their city and in return, citizens must feel that the Sheriffs personnel are the City's pc department. lent law lent ns. As the It is the lice Law enforcement services are provided by a diverse group of personnel with specific duties and responsibilities. Each position within the team will be continually evaluated for effectiveness. Specific duties, deploy m nt, and responsibilities will be modified when appropriate. In essence, the Law Enforcement Team consists of effective, dedicated, efficient personnel working toward common goals. 1 Team members include: 1 Captain (Station Commander) 1 Lieutenant 1 Team Leader Deputy 2 Crime Prevention Deputies 2 Special Assignment Deputies 39 - Full -Time Steiff 3 Detectives 31 -Volunteers 1 Traffic Investigator Deputy (Shared Resource) 3 Motorcycle Deputies 70 - Total Personnel 18 Patrol/Traffic Deputies 3 S.T.A.R. Deputies ({PUSD}MIVUSD) ` 1 Crime Analyst (Shared Resource) 3 Community Service Officers7Assistants 31 Volunteers on Patrol THE TEAM POLICING PLAN Community -Based, Team -Policing is based on the cooperative resolution of safety issues, identification of the causes and their resolution. City siaff deputies, and citizens will participate in, and be responsible for, stra�egy, design and problem solving that emphasizes comprehensive responses to public safety issues. The key to problem solving requires a joint e, ort using both public and private resources. These resources are dictate by the uniqueness of the problem and its most effective resolution. Esse tial to this process are deputies with good interpersonal skills who tak a sincere interest in, and are sensitive to the needs of the citizens of Diamond Bar. The key to the success of Diamond Bar's Team Policing Plan is strategic preparation, with measurable long and short-range goals, which provid s a "road map" for the success of the program. Quality planning is crucial to a successful program and requires commitment, common sense, and compassion. The team concept to planning will provide a comprehensive approach to public safety issues. It will insure that all resources available are utilized effectively to deal with the needs and priorities of the community. ra Increased coordination among City staff, community residents, and their law enforcement personnel, will foster the feeling that they are indeed a community-based team working together to resolve public safety issues. The Team will continue to evaluate the progress of the program, land present a formal bi-annual report to the City Council on their effectivenOss. They will identify and prioritize specific problems occurring within! the community and develop a plan of resolution. They will assess needs; identify goals, review alternatives, and design methods for achieving those goals. Resources needed to address the successful resolution of a problem will be identified and sought after. Consideration will be given to the assistance available from various community groups and leaders, involved in the community. Such resources might include, Neighborhood/Business Watch, or Citizen Patrol members and, school, church, service or business organizations. By setting goals for the program, the city can continually review their resources, and be asspred that they are being used in the most effective manner possible. l By monitoring and evaluating the effectiveness of the program, it will continue to move forward. Public safety issues challenging law enforcement today are much r>j complex than those of yesterday. The issues of today challenge not law enforcement, but also the entire community. Members of the Polil Team must look beyond law enforcement techniques to address an is: otherwise the impact of this program will be short lived. Planning t;E time and effort, but the lack of planning can result in the loss of sometl much more valuable, the peace and safety of our community. Diamond Bar Community Based Policing Team will consist representatives from the following areas: ❑ Sheriffs Department, Walnut/Diamond Bar Station ❑ City of Diamond Bar ❑ Community Volunteers on Patrol ❑ Public Safety Committee ❑ Walnut Valley & Pomona Unified School Districts ❑ Neighborhood & Business Watch Programs (Community at large) 0 Local Judicial System my ing ue; (es ing 'he of PROBLEM SOLVING Research has shown the need to look for long-term solutions in resolving persistent and recurring community problems. Studies indicate that, in many communities, 30 percent of the calls for service emanate frorr 10 percent of the locations in the city. Because a good portion of the deputy's time is spent responding to the same location repeatedly, a problem orientated approach is necessary. Using this approach, deputies assigned to the City of Diamond Bar will look beyond the individual call -for -se ice and address the underlying problems that create them. For examplle, a particular location may be experiencing a narcotics use problem, but the underlying cause is that the building has been allowed to fall into disrepair, inviting criminal activity. Once the underlying cause is identified they will be expected to look for and apply tailor made solutions to the problem. At times the solution to a problem may not be found in the realm of criminal justice system. Because of this, the deputies are not encouraged to utilize the wide range of city resources available, but those found throughout the community. TEAM DUTY STATEMENTS & RESPONSIBILITIES the only ilso PUBLIC SAFETY COORDINATOR (IF UTILIZED) The Public Safety Coordinator is the person who most closely monitors, the progress of the Team Policing Program on a daily basis. The position requires a close working relationship with the Walnut/Diamond Bar Station Commander, Liaison Lieutenant, and Team Leader Deputy. The Public Safety Coordinator is responsible for assisting the patrol and Special Assignment functions with city assets, when required. The other duties of the Public Safety Coordinator include: ❑ Acts as primary liaison between the City of Diamond Bar and the Los Angeles County Sheriff's Department ❑ Reports directly to the designated Deputy City Manager ❑ Manages volunteer personnel and activities at the local Service Center 4 I'I ❑ Oversee the City Emergency Preparedness Plan and function ❑ Works closely with the Crime Prevention Deputy in creating effe tive public service announcements, Neighborhood & Business atch Programs ❑ Acts as the City's public safety spokesperson and information o icer (PIO) ❑ Monitors the community's public safety needs and make nece sary change recommendations accordingly WALNUT/DIAMOND BAR STATION COMMANDER The Walnut/Diamond Bar Station Commander is the Chief of Police fo� the City of Diamond Bar. He is ultimately responsible for the deployment of both the City of Diamond Bar's dedicated service units and regional fo es. The Captain must have continual interaction with the (City Council}, City Manager, Deputy City Managers, City Public Safety Coordinator, and the Liaison Lieutenant. With the Diamond Bar Policing Team provi ing pertinent, sound information, the Captain will be able to provide the ost effective and efficient law enforcement services to the city. The Captain and the City Manager are the primary administrators in the command structure within the Community Based Team Policing Plan. Because of this, it is critical that both their staffs communicate esse tial information and work toward the common goals. The Captain of the Walnut/Diamond Bar Sheriff's Station will assume the following duties within the Diamond Bar Community Based, Team Policing Plan: ❑ Acts as Chief of Police for the City of Diamond Bar ❑ Gives final approval of any change that is deemed necessary in Community Based, Team Policing Plan ❑ Ensures that activities are conducted in conformance with the sound police practices, and within Sheriff's Department policies ❑ Attends City Council meetings and City functions as needec requested ❑ Maintains on-going dialogue with City Council, City Manager and relative to community safety issues ❑ Acts as Chairperson to Station's Public Safety Committee 5 the or ❑ interacts with community groups and provides community information CITY LIAISON LIEUTENANT The Liaison Lieutenant is the operational/administrative conduit between Diamond Bar City management and the Walnut/Diamond Bar Sheriff s Station. The Lieutenant manages the administrative functions relati g to the daily operation of general policing functions within the City of Dia and Bar and reports to the Station Commander. The Lieutenant oversee the daily activities of General Patrol, Traffic Operations, Crime Prevention, and Special Assignment units. The Lieutenant acts as the intermediary between the City and Sheriffs Department management, line supervisiors, policing units and the citizens of Diamond Bar. It is the responsibility o the Lieutenant to insure that the needs of all parties concerned are appropriately addressed. His/her duties include: ❑ Attending City Council meetings and Study Sessions as necessary ❑ Coordinating the efforts of the Team Leader Deputy, C ime Prevention Deputy, Special Assignment Team and PatroVTr ffic Deputies with day to day City law enforcement related activities ❑ Reviews monthly contract bills, service levels, and minutes for accuracy ❑ Monitors contract budget issues, contracted personnel items, law enforcement grants, funding requests, and manages assignment of personnel hours to maximize performance and achievement of C ty's policy goals ❑ Addressing both the criminal and traffic concerns of the citizens oi the City of Diamond Bar and manages the City's proactive Traffic Sa:ity ty Program ❑ Maintain open communication with the City Manager, Deputy Managers, Public Safety Coordinator, Mayor, and City Couincil members ❑ Overseeing the general operations of the Community Service Cen er ❑ Overseeing the operations of the various programs administered by Sheriffs Department personnel ❑ Works with City staff to develop Public Safety televisio programming, web site presentations, and Emergency Disaste 6 Planning, for the entire community SPECIAL ASSIGNMENT SERGEANTS The Special Assignment Sergeants are the first line supervisors for all deputies assigned to the City. They are essential in assisting t e City's department heads in the planning of various public safe y activities. The sergeants are important as a direct contact betwe n the City staff and City's law enforcement line personnel. The continued interaction between the City staff and the Speci I Assignment Sergeants allow the City's law enforcement needs an desires to be known, and carried out. The sergeant is responsible f r ensuring that the City's law enforcement resources are utilized in manner that is both effective and prudent. The sergeants act for th Lieutenant in his absence and have the following addition I responsibilities: ❑ Supervise the Diamond Bar Special Assignment Teary Patrol/Traffic personnel ❑ Conduct both training and orientation for newly assigne deputies and community service assistants ❑ Plan and execute special operations in coordination with specialized Sheriffs Department units and with outside federa state and local law enforcement agencies TEAM LEADER DEPUTY The Team Leader Deputy is utilized as the first line supervisor for a patrol -related activities conducted in the City of Diamond Bar. Th Team Leader Deputy is also essential in assisting the City' department heads in the planning of various public safety activities This position is important as a direct contact between the city sta and the city's law enforcement line personnel. The continue interaction between city staff and the Team Leader Deputy allows th city's law enforcement needs and desires to be known, and carrie out. He/she is responsible for insuring that the city's law enforcemer resources are utilized in a manner that is effective, prudent, an consistent with Sheriff's Department policy. The Team Leade Deputy will also have the following responsibilities: r ❑ Coordinates the activities of the Diamond Bar Special Assignment Team, Patrol/Traffic personnel ❑ Coordinates the City's proactive Traffic Safety Program ❑ Prepares weekly reports for the City Management Staff ❑ Supervises Community Service Officers/Assistants ❑ Works directly with City management staff and the Public Safety Coordinator to assure that all city needs add expectations of the Sheriff's Department are being met ❑ Attends monthly Station Public Safety Committee meetings ❑ Attends City Traffic and Transportation Commission meetings ❑ Assists the Station Training staff with both training and orientation for deputies and community service officers/assistants newly assigned to the City SPECIAL ASSIGNMENT DEPUTIES The Special Assignment Team consists of two specially selecte deputies and is an integral part of the team -policing plan. Special Assignment Deputies are problem solvers and will respond to any specific public safety related issue at the direction of either Tea management or City staff. Once a patrol deputy becomes unable t resolve a particular problem, because of limited time or availabl resources, the Special Assignment Team becomes responsible fc r addressing and handling the issue. The Special Assignment Team also conducts regional public survey within the City, to determine if local neighborhoods have issu, requiring either a public safety or City Department response. At tl conclusion of the survey process, the deputies will review the resu with City management staff and conduct a follow up commun meeting, to inform local residents of the outcome and intend response. Many of the Special Assignment Deputies responsibiliti, are too broad to specifically list, however some of their duties are: ❑ Participation in specially assigned, directed -patrol programs ❑ Participation in special School District programs ❑ Assists both Probation & Parole with offender/violator "Sweep: ❑ Assists patrol deputies with problems that require addition time or resources 8 ❑ Provides assistance to detectives in locating and arresting suspects ❑ Handles any law enforcement problem that is brought to th attention of City staff ❑ Attends Neighborhood Watch meetings as needed an maintains a working relationship with the Neighborhood Watc Captains ❑ Develops and conducts specialized neighborhood surveys an follow up Community meetings ❑ Utilizes City and local resources to solve community problems CRIME PREVENTION DEPUTY e The Crime Prevention Deputy shall be utilized primarily to conduet Neighborhood and Business Watch meetings and participates in th planning and staffing of public safety booths at Diamond Bar Cit events. The Crime Prevention Deputy is also responsible f r coordinating the Station/City Community Volunteer Patrol Program and for ensuring that the Local Community Service Center is properly staffed and operates efficiently on a daily basis. The Crim Prevention Deputy shall maintain daily contact with the City Liaiso Lieutenant and/or Public Safety Coordinator to see if his assistance i, needed to resolve any special problems or projects. Listed below ares the duties that are specific to the Crime Prevention Deputy: j ❑ Responsible for the daily operation and volunteer staffing of the local Community Service Center ❑ Coordinator for the City's Community Volunteer Patrol Program ❑ Develops, maintains, and conducts Neighborhood & Business Watch Programs, ensuring that they continue to be an activ( asset to the community ❑ Primary liaison to all schools within the City, both public an( private ❑ Conducts crime prevention lectures/seminars as requested b, schools, civic organizations, businesses, and communitl groups ❑ Assists Code Enforcement Officers as requested ❑ Handles field situations needing immediate attention, whet E a Special Assignment Deputies are not available ❑ Liaisons with the City Public Safety Coordinator on a daily basis as needed ❑ Attends planning meetings for new construction within the ciiy relative to crime prevention aspects ❑ Responsible for coordinating law enforcement aspects of specialspecial City events such as the annual Birthday Celebration, Red Ribbon Week, etc. ` ❑ Assists with the development of Emergency Preparedne -s Plans and training ❑ Attends all City Council meetings and acts as Sergeant -at -Ar s at the discretion of the City Liaison Lieutenant PATROLITRAFFIC DEPUTY The Patrol/Traffic Deputy is probably the most crucial position in th overall Team policing plan. They must be proactive by searching oL criminal activity and reactive by responding to both crimes-ir progress and citizen's calls -for -service in a timely manner. Helsh also investigates traffic collisions and issues notices -to -appear i court (citations) for traffic law violations. The Patrol/Traffic Deput makes numerous daily contacts with citizens, many of which hav just been the victim of a crime or have just sustained physical injur due to an accident. Other citizens they encounter may be attemptin to resolve a persistent neighborhood problem or may have ju: committed a traffic violation. In any case, the Patrol/Traffic Deputy i often their first contact and he/she must be empathetic, skilled, an resourceful. The Patrol/Traffic Deputy's responsibilities shall include: ❑ Providing the most professional and quality law enforcemer service possible ❑ Becoming part of the community by creating genuine bond with City staff, business owners and residents ❑Assisting citizens with their day-to-day problems, even thoug they may not be specific "law enforcement" problems ❑ Handling all calls -for -service in a professional manner, realizin that enforcing the letter of the law may not always be the mo: 10 • • effective manner in which to resolve the problem ❑ Assuring that all calls -for -service are responded to in a timely manner ❑ Conveying all pertinent information to the Special Assignment Team if a follow up or long-term investigation is required ❑ Being knowledgeable about available City and community resources to help resolve problems ❑ Conferring with Team members on other shifts to ensure consistent service to the community ❑ Attending regularly scheduled training sessions to improve an expand upon the type service he/she can provide to th community COMMUNITY SERVICE OFFICER/ASSISTANT The Community Service Officer/Assistant is a valuable resource t the Team policing plan and is responsible for assisting th Patrol/Traffic Deputies with their non -emergent workload. Th Community Service Officer/Assistant can respond to and handle mo: property related crimes and thefts, where there is no danger c suspect contact, and complete a comprehensive written report on th issue. He/she can provide traffic control assistance and issue notice of parking violations (citations) as needed. The Community Service Officer can also be utilized to staff the fro1 counters of both the local Community Service Center and City Hal . Each Community Service Officer/Assistant will be assigned a specifi� collateral responsibility as the program grows and needs for the position change. Some of the duties that the Community Servic Officer/Assistant is responsible for are: ❑ Assisting citizens in the field with public safety issues ❑ Manning the front counters at the Community Service Center City Hall ❑ Completing written reports for reported crimes ❑ Providing traffic control assistance when needed ❑ Issuing parking citations, red tagging and towing abandon vehicles 11 a ❑ Contacting Special Assignment Deputies with any information received from citizens regarding serious public safety issues ❑ Inputting criminal and traffic statistics into the various computer systems ❑ Working with the Station Crime Analyst to provide statistical information regarding crime trends to Special Assignment Deputies, Patrol units, and City staff ❑ Assisting the Crime Prevention Deputy with both Neighborhood & Business Watch programs (i.e.: contacts with each Blo k Captain, notifying members of developing crime trends withi their neighborhoods, etc.) ❑ Becoming experts in public services and the handling of no - law enforcement related issues to enhance City cod enforcement activities ASSOCIATE TEAM MEMBER RESPONSIBILITIES DEDICATED STATION DETECTIVES The Dedicated Detective is an essential component to a successf ' I Team policing plan. They will work closely with the Communit Service Center staff to assure that the appropriate information i properly entered into the crime analysis system. The Detective wi I oversee the retrieval of pertinent information relative to public safet issues in the city for distribution to Patrol/Traffic and Speci I Assignment Deputies. The Detective will also be a great asset to the citizens of the community. By being available at nearby Walnut/Diamond Ba Sheriff's Station, citizens can meet with the detectives handling thei case in accessible surroundings. The convenience to the citizen an( the Detective will help streamline the filing of cases, interviewing o witnesses and victims, as well as promote assistance to the victims The three (3) assigned Detectives will: ❑ Handle criminal cases that occur within the City of Diamond Ba ❑ Be available at the Sheriffs Station for the citizens of th community 12 ❑ Work closely with other Station staff to assure that cri analysis information is properly interpreted and entered into LARCIS computer system ❑ Work closely with the Station Crime Analyst to dei developing trends TRAFFIC INVESTIGATOR DEPUTY The Traffic Investigator Deputy is a shared resource and is an essential component to a successful City traffic operation. The Traffl Investigator reviews and approves all traffic collision reports taken in the City. He/she maintains all related records (collisions and citations) and oversees the retrieval of information from the traffic database(s). The Traffic Investigator will respond to any/all serious o fatal traffic collisions occurring in the City. He/she is the: ❑ Primary supervising investigator in all reported traffic collision that occur within the City of Diamond Bar ❑ Keeper of all traffic related records and source for information requests CRIME ANALYST The Crime Analyst is a shared resource and critical to any successfu law enforcement operation. He/she Analyzes, prepares, and disseminates information relevant to actual and anticipated criminal activity within the City of Diamond Bar to increase the effectiveness c patrol deployment, crime prevention, and the apprehension of suspects. The Crime Analyst: ❑ Reviews and analyzes crime reports, field interview cards, an related criminal data and information daily to identify an evaluate crime series, trends, and patterns ❑ Maintains manual and automated systems for storage an retrieval of crime information, including logging crime report: determining what information to store, and making data entries 13 ❑ Prepares crime data reports and studies, including known offender bulletins, crime series bulletins, and crime pattern bulletins ❑ Participates in developing applications of the computer system to crime information, including the design of statistical an� graphic programs ❑ Develops and maintains effective liaison with local, state ani federal law enforcement agencies to exchange crime information S.T.A.R. PROGRAM DEPUTIES The Los Angeles County Sheriffs Department provides both school districts within the City of Diamond Bar with substance abuse and resistance education through the "Success Through Awareness and Resistance (STAR) Program." This program targets children in grades 4 through 6 and provides them with skills to help them be successful in all facets of their lives. Children are not only taught to be aware of the dangers of substance abuse (smoking, alcohol, and drugs) but are also taught the life skills necessary to resist and deal with those dangers and temptations related to gangs and violence. Local S.T.A.R. Deputies provide: ❑ D.A.R.E. (Drug Abuse Resistance Education) coupled wii Gang awareness ❑ Although curriculum provided to 4-6 graders, all students, K-1 are impacted ❑ Major Program: "Red Ribbon Week" COMMUNITY VOLUNTEERS The Community Volunteers on Patrol (VOP's) are local residents who have received limited training and are used to augme t administrative, clerical and patrol resources of the Sheriffs Department. Under the direction of the Station Commander, VOPs assist with station desk operations, staff the local community service 14 center, provide an observational patrol support function, assist with City code enforcement operations, and engage in community outreach programs. The latter includes: ❑ Operation Kid -Print ❑ Vacation Checks and Park Patrols ❑ Contacts to Ensure the Welfare of Senior Citizens ❑ Crowd and Traffic Control for Special Events ❑ Issuing Citations for Handicapped Parking and Fire Violations ❑ Identify and Record Observed City Code Violations SCHOOL CROSSING GUARDS Crossing Guards, provided under contract from International Service Corporation and supervised by the City Public Works Department, are an integral part of Diamond Bar traffic safety and community policing programs. Foremost, Crossing Guards are responsible for the safety of elementary and middle school children crossing the street at their assigned intersections. Their high-profile activity serves to alert oncoming traffic to the presence of children. By their example and direction, they teach children how to cross streets safely. They also serve as additional eyes and ears for law enforcement personnel, keeping especially alert for unsafe drivers who put children at -risk and for suspicious individuals loitering near schools, school routes and near children. SUPPORT SERVICES The City of Diamond Bar receives additional law enforcement suppo through its contract agreement with the Los Angeles County Sheriff': Department. This agreement provides unique services not physicall available at the local level. These services include: ❑ Helicopter air/ground support operations, provided by Bureau ❑ Bomb Squad response & support, provided by 15 Explosives Detail ❑ Specialized detective support, provided by: 1. Major Crime$ Bureau (Vice, Hate Crimes) 2. Commercial Crimes Bureau (Forgery, Fraud, Computer Crimes & Identity Theft) 3. Family Crimes Bureau (Domestic Violence, Child Abuse & Elder Abuse) 4. Asian Crime Taskforce (Asian Gangs & Victims) 5. Homicide Bureau (Murder & Officer Involved Shootin6 Incidents) 6. Narcotics Bureau (Drug Investigations) ❑ Hostage & crisis negotiations, provided by the Crisi Negotiations Unit ❑ Tactical entry, rescue, search, K-9, & SWAT team operation , provided by Special Enforcement Bureau ❑ Mental Health crisis intervention, provided by the Mental Evaluation Team ❑ Gang enforcement and investigation services, provided by Saf Streets Bureau ❑ Disaster & emergency services, provided by Emergen Operations Bureau ❑ Immediate tactical response, support & assistance, provided y two (2) adjacent Sheriff's Stations (San Dimas & Industry) with follow up tactical support from the remaining 20 station , located throughout Los Angeles County SELECTION OF TEAM PERSONNEL The ultimate goal of this program is to make the community a saf place to live. This can only be achieved by having dedicated, efficie personnel working toward this goal. It is very important that ti deputies feel that this is their city, and imparts on the citizens tt feeling that the Sheriffs Department is in fact the city's poli( department. With this understanding in mind the selection of each deputy sheriff -Ito work within the City of Diamond Bar is of the utmost importance. T e City Officials have placed great confidence in the Walnut/Diamo d Bar Station Commander and his command staff in the selection f these deputies. The individual deputies chosen to be a member of the core team will be selected as if the city were hiring a member of IN their own police department. The following criteria shall be used as' a basis for their selection: ❑ Ability to adapt to the changing needs of the City of Diamo Bar ❑ Sets personal goals and objectives that are for the good of t City, citizens of Diamond Bar and the Los Angeles Cour Sheriffs Department ❑ Works in a professional and efficient manner ❑ Outstanding interpersonal skills ❑ Open to suggestions and new ideas ❑ Ability to continually work on a situation or problem until it resolved ❑ Positive overall law enforcement skills ❑ Be a "problem solver" by utilizing all available City a community resources ❑ High personal integrity ❑ Ability to work with members of City government and citizens the community ❑ Is empathetic, skilled, and resourceful ❑ Works well in a culturally diverse community ORIENTATION OF NEW TEAM PERSONNEL The Los Angeles County Sheriff's Department is committed tb maintaining stability within the City of Diamond Bar. When a ne deputy is assigned to the city, it is essential that they receive a form I orientation to the City of Diamond Bar, Public Safety Program an Team Policing Plan. This will guarantee that the deputy is aware 0 the various City and community programs and resources. It will also insure that each deputy is aware of the priorities and goals set by th� City of Diamond Bar and the community they serve. All Deputies wi 1 know exactly what is expected of them, and what they can expe from the City. It will be the responsibility of the Diamond Bar Liaison Lieutenant anc Team Leader Deputy to insure that each candidate receives th( required orientation upon their assignment.to the City. As part of thei introduction, each deputy will be issued an orientation packagc 17 containing various tools to aid in the completion of their job tasks. The Diamond Bar Public Safety Program and Team Policing Plan ill be discussed in detail, emphasizing their interaction, function a d responsibility. They will also be given an overview of the various ci y departments, their operation and functions. By formalizing t e orientation program, both the deputy and the City of Diamond Bar w II start with an excellent relationship. The City will know that when ne personnel are assigned, he/she will start with a firm foundation a d that law enforcement in the community will not suffer. ROLE OF THE COMMUNITY SERVICE CENTER The Diamond Bar Community Service Center provides dire( community access to law enforcement resources. The Communit Service Center is a vital link to the public, and is a source c community pride. It fosters the feeling in the community that th Sheriff's Department is in fact, their "Police Department." This feelin is important to the overall success of the program. The citizens c Diamond Bar need to accept their assigned deputies as members ( their community in order for the program to be effective. The Community Service Center is used for daily Neighborhood Watc activities, crime analysis, posting of public safety information an communities meetings. The facility is staffed by members of th Community Volunteer Patrol and is used by Diamond BE Patrol/Traffic Deputies who have twenty-four hour access to th Community Service Center, allowing better utilization of resource provided by the City of Diamond Bar. Use of the center enhances the flow of information between membe of the Policing Team, assuring that all residents of the communi receive the best law enforcement services possible. A goal is provide this same type of community service to residents at the fro desk at City Hall. 18 PERSONNEL STAFFING MATRIX ADMINISTRATIVE PERSONNEL NAME ASSIGNMENT SHIFT HOURS DAYS OFF SCHEDULE Lieutenant City Liaison DAY -Flex 0800- Sat -Sun 6-40 Car 1630 I Sergeant (NIA) i Team Sergeant DAY -Flex 0800- Sat -Sun U filled Car 1630 Deputy Team Leader DAY -Flex 0600- Fri -Sat -Sun -10 Car 1600 Deputy Crime Prevention DAY -Flex 0900- (Fri) Sat -Sun 9-80 Car 1800 Deputy Crime Prevention DAY -Flex 0900- Sat -Sun 50% Car 1800 (Mon) Contract Deputy Special PM -Flex 1400- Sat -Sun -Mon -10 Assignment 2400 Deputy Special PM -Flex 1400- Sat -Sun -Mon -10 Assignment 2400 PATROL PERSONNEL (EM SHIFT) NAME ASSIGNMENT SHIFT HOURS DAYS OFF SCHEDULE Deputy (Crime 292K1 EM 2200-0600 Sun-Mon40 - Car I Deputy (Crime 2921<2 EM 2300-0700 Wed-Thurs-40 Car Deputy (Crime 292 K112 Relief EM Rotates Fri -Sat 5-40 Car Deputy (Traffic 292T1 EM 2200-0600 Fri -Sat 5-40 Car Deputy (Traffic292T1 Relief EM 2200-0600 Sun -Man 2 Das Only Car 19 PATROL PERSONNEL (DAY SHIFT) NAME ASSIGNMENT SHIFT HOURS DAYS OFF SCHEDULE Deputy (Crime 2921<1 DAY 0600-1400 Sun -Mon -40 Car 2921<2 PM 1500-2300 Fri -Sat 540 Deputy (Crime 2921<2 DAY 0700-1500 Wed-Thurs 5-40 Car) 292T1 PM 1400-2200 Fri -Sat 5 40 Deputy (Crime 292 K1/2 Relief DAY Rotates Fri -Sat � 40 Car 2926 PM 1900-0300 Sun -Mon 540 Deputy (Traffic 292T1 DAY 0600-1400 Fri -Sat -40 Car) 2926 Relief PM 1900-0300 Fri -Sat 2 Da s Only Deputy (Traffic 292T1 Relief DAY 0600-1400 Sun -Mon 2 D ys Only Car I 292Z1 PM 1500-2300 Sat -Sun 540 Deputy 292M DAY 0600-1600 Fri -Sat -Sun -10 (Motorcycle) Deputy (Motorcycle) 292M1 DAY 0600-1600 Sat -Sun -Mon -10 CSO (Full -Service) 292Z1 DAY 0700-1500 Sat -Sun 04D CSO (Parking 292Z2 DAY 0700-1500 Sat -Sun -40 Control) PATROL PERSONNEL (PM SHIFT) NAME ASSIGNMENT SHIFT HOURS DAYS OFF SCH DULE Deputy (Crime Car) 292K1 PM 1400-2200 Sun -Mon L40 Deputy Crime CarL 2921<2 PM 1500-2300 Fri -Sat 540 Deputy Crime Car) 292 K1/2 Relief PM Rotates Wed-Thurs 5L,40 Deputy (Traffic Car) 292T1 PM 1400-2200 Fri -Sat 5 40 Deputy Traffic Car 292T1 Relief PM 1400-2200 Sun -Mon 2 Da s Only Deputy (Overlap Car 2926 PM 1900-0300 Sun -Mon 540 Deputy (Overlap Car 2926 PM 1900-0300 Sun -Mon 5' 40 Deputy (Overlap Car 2926 Relief PM 1900-0300 Fri -Sat 2 Da s Only Deputy (Motorcycle) 292M2 PM 1000-2000 Fri -Sat -Sun 410 CSO (Full Service) I 292Z1 PM 1500-2300 Sat -Sun 540 RECOMMENDED MINIMUM PATROL STAFFING* SRIF ASSIGNME SUN MON TUE WED THU FRI SAT HOLIDA T NT S R Y EM 292K 2 2 2 2 2 2 2 2 292T 1 1 1 1 1 1 1 1 ►1 DAY 292K 2 2 2 2 2 2 2 2 292T 1 1 1 1 1 1 1 1 PM 292K 2 2 2 2 2 2 2 2 292T 1 1 1 1 1 1 1 1 292E 1 1 1(2) 1(2) 1(2) 1(2) 1(2) 1 (Overlap) * The recommended patrol minimums for deployment within the contract city of Diamc Bar represent the Department's baseline contractual obligation to the city. Special administrative/patrol/traffic units that have been contracted for on a non -relief basis SL as; team lieutenants, sergeants, team leaders, motorcycle deputies, special assignme deputies, crime prevention deputies, and community service officers, are not reflected within the minimum staffing levels and are not replaced when absent. TRAFFIC SAFETY PROGRAM OUR MISSION The Los Angeles County Sheriff's Department is dedicated to providing the City of Diamond Bar and its residents with a model program for traffic safety and enforcement. Our goal is to enforce the laws fairly, while maintaining and defending the rights of all. We are committed to this partnership with the community and strive to improve upon the quality of our service by reducing vehicle, pedestrian, and bicycle related injuries and fatal collisions. It is our belief that a community's increased sense of traffic safety awareness will enhance neighborhood security as well as improve upon the resident's quality of life. PROGRAM AREA DESCRIPTION With a land mass of approximately 14.9 square miles, the City of Diamond Bar is nestled within the Pomona -Walnut Valley and has a population of 56,287 residents. Located adjacent to the communities of Pomona and City of Industry, to the north, Chino Hills, to the east, the unincorporated community of Rowland Heights, to the west, and the City of Brea, to the south, Diamond Bar has become the transportation hub for residents traversing through these communities. The City is intersected by two major freeway systems, the Riverside (60) Freeway and the Orange (57) Freeway, which contributes approximately 39 miles of arterial highway surface to the community. The remainder of the City roadway system totals 119 miles, 17 miles of connector roads and 102 miles of local residential streets. Although the California Highway Patrol provides traffic enforcement for -the aforementioned highways, the collateral impact of these roadways contributes substantially to City rush hour traffic congestion. 22 OVERVIEW The Los Angeles County Sheriff's Department provides the City of Diamond Bar with a comprehensive traffic safety program which includes: driving under the influence (DUI), moving violation, parking, seat belt, and child safety enforcement operations. In addition, deputies will provide vehicle safety check points, child safety seat training and checkups, bicycle and pedestrian safety classes, including bicycle rodeos, and senior driver awareness education. Deputies will distribute public awareness and educational materials in support of the program and solicit the direct participation of community- based organizations, like the Public Safety Committee and the Traffic and Transportation Commission as needed. TRAFFIC ISSUES (MAJOR ROADWAYS) Traffic congestion and related issues remain the number one concern of Diamond Bar residents. The four main roadways within the City are: Diamond Bar Boulevard, Golden Springs Drive, Grand Avenue, and Brea Canyon Road. I The traffic on these roadways is responsible for nearly 80% of all injury -related traffic accidents reported within the City during the past year. Additionally, the 60157 Freeway interchange, located at City center, produces a large increase in traffic flow on all nearby City surface streets, at both the morning and evening rush hours. In the event of a major freeway traffic accident, adjacent surface streets routinely gridlock. Sixteen major City street intersections have been provided with temporary stop signs in the event of a significant power outage or other related emergency (see attachment, page 26). In the area of enforcement, three traffic motor officers will be deployed throughout the City, each weekday. Their 23 respective shifts will be adjusted, as needed, to meet the changing traffic needs of the City. These motor officers will use state-of-the-art laser devices to enforce the speed laws, in accordance with 40802 CVC. In addition, there is one vehicle traffic unit on each shift, seven days per week, equipped with a stationary radar unit, also used in accordance with 40802 CVC. Traffic engineering services will continue to be provided by the City's Department of Public Works. This office provides the traffic enforcement program with a current traffic speed survey, in accordance with California Vehicle Code (CVC) regulations. The Los Angeles County Sheriff's Department attends regular sessions of the City Traffic and Transportation Commission and provides input regarding traffic signals, controls, signage and roadway striping. Frequent use of both radar speed trailers and regularly scheduled vehicle safety checkpoints provides the City with additional driver education and promotes voluntary compliance with traffic regulations. Team members will work with City staff to develop and market a specific traffic safety and educational plan. To assure timely responses in the way traffic and/or parking enforcement requests are handled, City Staff utilizes the City's current "Service Request" form to both initiate and track each individual request. A Team Deputy, specially assigned to handle traffic service requests, processes this three-part form. Upon completion, the requesting party is notified of the results. TRAFFIC ISSUES (RESIDENTIAL) Speeding vehicles within residential neighborhoods account for the remaining 20% of injury accidents in the City. However, complaints from local residents about neighborhood traffic problems make up nearly all of the traffic -related complaints received during the year. In order to be responsive to the concerns of the residents, 24 traffic units are redeployed into the residential neighborhoods, as needed. In addition to the "Service Request" process, a "pass -on" board at the Diamond Bar Service Center is used by the three motorcycle officers, who will check the board for areas of concern and take immediate action as complaints are received. As stated previously, one representative from the Diamond Bar patrol team attends regularly scheduled sessions of the Traffic and Transportation Commission. This enables the team to receive input from the community, first hand, regarding their traffic concerns. TRAFFIC ISSUES (SCHOOLS) School related traffic issues and student safety concerns are of primary importance to every resident, parent and school administrator within Diamond Bar. During the school year, morning and afternoon drop-off and pick-up times substantially contribute to severe residential street traffic congestion. Problems stem from higher student enrollment, an expensive and rarely used (school bus) transportation system, narrow residential streets, too many cars, and not enough space to park. This is an ongoing problem, with a variety of possible solutions. As each school represents a different traffic -related challenge, the Diamond Bar team will be working with individual school administrators to find potential solutions to their traffic problems. Team members work with the City Public Works Director to develop traffic flow patterns and specific signage to alleviate the congestion and delay for students at drop-off and pick-up times. In 1998, the City conducted and implemented a comprehensive traffic safety study of all schools located within Diamond Bar. At the beginning of the 2001-2002 school year, an update to this study was begun, starting with Chaparral Middle School. All other schools within the City will be contacted and follow-up assessments conducted. 25 In addition, 16 City schools have requested and been provided with crossing guards under contract from International Services Corporation. The City Public Works Department manages this contract. Crossing guards are responsible for the safety of elementary and middle school children crossing the street at their assigned intersections. Their high-profile activity serves to alert oncoming traffic to the presence of children. Crossing guards also serve as additional eyes and ears for law enforcement personnel, keeping especially alert for unsafe drivers who put children at -risk and for suspicious individuals loitering near schools, school routes and near children (see attached list). PROGRAM GOALS AND OBJECTIVES GOALS There are sever (eight) primary goals in the Diamond Bar Traffic Safety Program. They are: 9, (To reduce speeding) 2. To reduce serious injury and fatal motor -vehicle traffic collisions 3. To reduce alcohol -involved injury and fatal motor -vehicle traffic collisions 4. To reduce both pedestrian and bicycle involved injury and fatal traffic collisions 5. To increase the bicycle helmet compliance rate for children under 18 6. To increase the seat belt compliance rate 7. To reduce the child safety seat misuse rate 8. To include the participation of additional community-based organizations in program activities 26 s OBJECTIVES Objectives that can be programmed in a given year include the following: 1. To conduct DUI/License/safety checkpoints throughout the year 2. To conduct special enforcement operations aimed at the drinking driver 3. To continue deploying both radar trailers at various points throughout the City 4. To conduct speed enforcement operations in conjunction with the speed radar trailers 5. To continue to work closely with City's Public Works Department 6. To enlist the participation of volunteers from community-based organizations like MADD, AAA, etc.. 7. To use communication and marketing strategies to publicize, develop, and produce television and web site Traffic Safety educational applications 8. To have Diamond Bar deputies certified as NHTSA Child Passenger Safety Technicians 9. To conduct highly publicized child safety seat checkups each year 10. To conduct highly publicized seat belt and child safety seat patrol operations 11. To conduct school/community-based bicycle rodeos, pedestrian stings, and Sober Graduation programs with factual, real-life simulations for students CURRENT ENFORCEMENT AND TRAINING PROGRAMS Diamond Bar Team deputies will provide: ❑ Quarterly Vehicle Safety Check Points ❑ Consistent D.U.I enforcement activities ❑ Periodic Child Safety Seat Training and Checkups 27 h ❑ Bicycle and Pedestrian Safety Classes (including Bicycle Rodeos) ❑ School monitoring at student drop off & pick up times ❑ Pedestrian Crosswalk Stings ❑ Daily deployment of two radar speed trailers ❑ Senior Driver Awareness Education Classes ❑ Weekly Saturation Patrol/Traffic Operations ❑ Neighborhood Pace Car Program as part of Neighborhood Watch CONCLUSION As stated in the Traffic Safety Mission, the goal of this program is to enforce the laws fairly, while promoting public safety and improving the quality -of -life within the communities we serve. It is our intent to reduce the number of injury/fatal traffic collisions through proactive traffic enforcement and through collaboration with the local school districts to improve upon both traffic flow and student safety issues. We will adhere to a zero -tolerance approach to drinking driver (DUI) enforcement and pledge to develop a comprehensive public safety management program for the community. Due to the ever changing traffic patterns and traffic flow, as well as the increased concern from residential neighborhoods regarding traffic safety, this plan will be reviewed and modified (as needed) on an annual basis. 28 Y EMERGENCY STOP BARRICADE LOCATIONS Street Intersection Location Barricades 1. Sunset Crossing @ Diamond Bar 6 2. Sunset Crossing @ Golden Springs 6 3. Diamond Bar @ Golden Springs 8 4. Diamond Bar @ Grand 8 5. Grand @ Summitridge 6 6. Grand @ Longview 6 7. Diamond Bar @ Pathfinder 7 8. Diamond Bar @ Brea Canyon Rd 8 9. Pathfinder @ Brea Canyon Rd (by school) 6 10. Pathfinder @ Brea Canyon Rd 6 11. Brea Canyon Rd @ Golden Springs 8 12. Golden Springs @ Lemon 6 13. Lemon @ Lycoming 4 14. Brea Canyon Rd @ Washington 6 15. Grand @ Golden Springs 6 16. Golden Springs @ Copley Drive 5 29 CRIME PREVENTION PROGRAM OUR MISSION enable residents to create a safer, more caring community and secure neighborhood, by addressin.g the causes of crime and violence and reducinq the opportunities for crime to occur. OVERVIEW The Crime Prevention Deputy has the responsibility of educating the public about crime trends and crime prevention measures. This done through a variety of programs such as Neighborhood Watc Business Watch, Neighborhood Safety Surveys, education programs, newspaper articles and periodical publications. Thes programs are based on the concept of eliminating or reducin opportunities for criminals and encouraging citizens to actively protea their own safety and the safety of others. The Crime Preventio Deputy also serves as the Community Relations Officer, representin both the Walnut/Diamond Bar Sheriffs Station and the Diamond B Community Policing Team at a variety of city, business, civic, athleti school and religious events. The program includes: ❑ Community Service Activities • Local Service Center • Community Volunteer Patrol ❑ Neighborhood & Business Watch Programs • Duties of the Neighborhood Watch Captain • Neighborhood Watch Captain Training • Neighborhood Safety Survey • Proposed Community Policing Vehicle ❑ Public Safety Presentations • The Parent's Forum ❑ ABC License Investigations ❑ School Liaison ❑ False Alarm Program ❑ Permit Inspections 30 ❑ Emergency Business Information ❑ Special Events COMMUNITY SERVICE ACTIVITIES LOCAL SERVICE CENTER Centrally located, the Diamond Bar/Sheriff s Community Servie Center, at 23449 Golden Springs Drive, is the headquarters for Diamond Bar Volunteer patrol. This center serves as a local Sheriffs Office where residents mo have reports taken, meet with deputy personnel or obtain crim prevention information. it is used by field deputies for report writin and as a community meeting room for up to 25 people. Th Community Volunteer Patrol conducts their monthly meetings an training sessions at the center and it is staffed Monday throug Friday, 9 AM to 5 PM by Patrol Volunteer staff. COMMUNITY VOLUNTEER PATROL The Crime Prevention Deputy recruits, trains and supervises th members of the Diamond Bar Community Volunteer Patrol Unit: Thi unit acts as extra eyes and ears for the Sheriffs Department. Th members relieve deputy personnel of less hazardous tasks such a vacation checks, code enforcement violation reporting and handica parking citations. Volunteers are responsible for deploying the Cii radar trailers and the decoy patrol car. Additionally, they assi, deputies with traffic control at scheduled city events and traff accidents. They provide assistance at DUI and Safety Check Point! The Diamond Bar Volunteer Patrol members also staff the Diamon Bar Community Service Center. NEIGHBORHOOD & BUSINESS WATCH Realistically, the police alone cannot completely eliminate crime Neighborhood Watch is a cooperative effort between lain enforcement and the public to reduce crime and the fear of crime Neighborhood Watch members watch out for each other and act a: 31 extra eyes and ears for the Sheriff's Department. The Crir Prevention Deputy recruits Block Watch Captains and trai members in home and personal security, what to watch for, how report crimes, and how to reduce opportunities for criminals. T Crime Prevention Deputy also trains Neighborhood Watch Captai to develop their own meeting agendas, training curriculums, a problem solving techniques so they will become a self-sufficiE community resource. The Business Watch Program is very similar Neighborhood Watch were business owners and employees wat out for each other and pass information between themselves and t Sheriff's Department. The Crime Prevention Deputy educates t business community on robbery prevention; counterfeit curren+ scams, burglary prevention, shoplifting, employee theft, identity th and security issues. DUTIES OF THE NEIGHBORHOOD WATCH CAPTAIN The Neighborhood Watch Captain is one of the most vital positions i the Community Based, Team Policing Pian. The program is truly partnership between the members of the community and their Cit law enforcement representatives. Without their extra eyes and ear in the community, the Sheriff's Department and City government' effectiveness would be greatly diminished. These volunteers ofte work within the city and are an invaluable source of public safet information. The Neighborhood Watch Captains are also invaluable when comes to dispensing information from the City of Diamond Bar an the Sheriff's Department to members of the community. This in itse can make community members more aware of public safety issue and stopping criminals before they have a chance to commit the crimes. The Neighborhood Watch Captains must assume the following duti in order for the plan to work: ❑ Maintain a communications system so that important publi safety information can be quickly disseminated throughout th community 32 I . ❑ Be available to members of their block, so they can gather information to be passed on to the Special Assignment Team of deputies for follow up ❑ Work closely with the city Crime Prevention Deputy to kep their block watch active and running efficiently ❑ Serve as the block's public safety representative ❑ Host block meetings on a regular basis ❑ Work with the Crime Prevention Deputy to educate block members on disaster preparedness ❑ Look after neighbors homes when they are away ❑ Report all unusual activity to Walnut/Diamond Bar Sheriff's Station immediately ❑ Inform new residents of the program and assist them i becoming involved ❑ Act as a local ambassador for both the Sheriff's Departme it and the City ❑ Be aware of what City services are available and how t connect citizens to the services to solve problems {NEIGHOBORHOOD SAFETY SURVEY) {The Diamond Bar Public Safety Program emphasizes community partnerships that will assist our success in th reduction of crime and the maintenance of order. Together, th citizens living in Diamond Bar and their law enforceme t officers, must meet, learn what problems plague the resident and then coordinate the resources necessary to address thos problems. The Neighborhood Safety Survey is an excellent wa to utilize this partnership. The Neighborhood Safety Survey will be conducted twice yearly The City of Diamond Bar will be divided into five specific surve; areas. The specific area targeted for survey will be choses based on collaboration between Council, City, and Sheriff. Department Staff. Some sample questions might include: 9. What problems in your immediate neighborhood need enforcement attention? 33 2. Do you have any suggestions on how the Sh Department might resolve these problems? 3. Do you have any suggestions on how the Community c work with the Sheriff's Department/City of Diamond Bar resolve these problems?) COMMUNITY POLICING VEHICLE In an effort to be more responsive to the communities served y Walnut/Diamond Bar Sheriff's Station, a unique Community Policin Vehicle was purchased. This vehicle, a specially designed, 34 foo - long motor home is utilized to provide local residents with a mobil site for conducting both neighborhood and businesswatc presentations. Many prospective neighborhood watch captains di not volunteer because they were uncomfortable opening their home to local residents. The vehicle is expandable and comfortabl accommodates seating 20-25 persons. In addition, the vehicle will b fully self-contained; with a rest room, full audio/visua , communications, and computer capabilities. In the advent of a emergency, the vehicle can be utilized as a mobile command post r operations center. In the true spirit of cooperation and partnership, the Cities of Diamo Bar, Walnut, and the County of Los Angeles (representing t unincorporated communities of Rowland Heights and Covina Hil funded the project together. The Community Policing Vehicle deployed within each of the communities on an equal basis, a reflects that, partnership with an appropriate display of City a County logos. PUBLIC SAFETY PRESENTATIONS The Crime Prevention Deputy conducts safety presentations at log schools, businesses, churches and civic groups. These lectures provided to everyone from preschoolers through senior citizens a include topics such as gun safety, gang and drug awarene! 34 personal safety, traffic issues (such as the Neighborhood Pace Car Program) bicycle safety, Internet and telephone scams, and vacatid,n safety. THE PARENT'S FORUM Last year, Walnut/Diamond Bar Station entered into a partnershi with the Walnut Valley Unified School District and developed presentation entitled, "The Parent's Forum." Held at a targ elementary or middle school, the program is designed to address th specific parental concerns of adolescent children about to enter th teens. Utilizing Sheriff's Department experts in each of the area. presentation topics include: narcotics, youth violence, gangs, parent discipline, and other important parenting issues. The intertwinin roles of the Sheriff, community and children are also discussed. the conclusion of the program, ample time is allowed f questions/answers and parents are encouraged to interact wit presenters in an open "forum." Thus far, the program has receive excellent reviews from both school administrators and participatin parents. This program will be offered to Diamond Bar school administrated by the Pomona Unified School District in the ne future. SCHOOL LIAISON The Crime Prevention Deputy acts as the primary liaison with c public and private schools in the city. This includes regular conta{ with each school's administration on issues such as traffic and scho+ safety. The Crime Prevention Deputy does guest lectures, helps wit Career Day, and assists the STAR Deputies with Red Ribbon Wei and other presentations as needed. Additionally, the Crim Prevention Deputy is responsible for the Sober Graduatio presentation. This weeklong program is held every two years at bot Diamond Bar high schools with the aim of reducing or preventin teenage drunk driving and the resulting loss -of -life. 35 r 01 ABC LICENSE INVESTIGATIONS The Crime Prevention Deputy conducts background checks a premises inspections for the State of California, Office of Alcol Beverage Control for businesses wishing to sell alcohol within t City of Diamond Bar. Additionally, random checks are made businesses that sell alcohol, tobacco products, and adult orient material to ensure their compliance with the law. FALSE ALARM PROGRAM The False Alarm Nuisance Ordinance was enacted in order to reduc the large number of false alarms, both residential and business which deputies must respond to on a daily basis. The Crim Prevention Deputy works to educate the public about the need i eliminate unnecessary false alarms, which waste valuable man-hour and needlessly diverts deputy personnel from community patri activities. The Crime Prevention Deputy also investigates ar determines the status of contested false alarm violations. PERMIT INSPECTIONS The Crime Prevention Deputy inspects and provides Sheri Department approval for all building, special event, movie and phi shoot permits issued by the City of Diamond Bar. The approval based on Crime Prevention, law enforcement and traffic issues. EMERGENCY BUSINESS CONTACT INFORMATION This is a complete, up-to-date listing of all businesses in the city. Th list includes each business name, location, telephone number, emergency contact information and whether or not there am hazardous materials kept at the site. The Community Volunteer Patrol maintains the list and copies are located within the dispatc area of the Station, at the Community Service Center, and at Cit Hall. 36 V SPECIAL EVENTS The Crime Prevention Deputy also organizes and/or participates committees for the following events: ❑ Diamond Bar City Birthday ❑ Volunteer Recognition Dinner ❑ Safe Communities Week ❑ Station Open House ❑ Concerts In the Park ❑ Fourth of July Party ❑ National Night Out ❑ Veterans Day Party ❑ Red Ribbon Week ❑ Sheriff's Christmas Toy Drive 37 EMERGENCY & DISASTER PREPAREDNESS MISSION STATEMENT To save life, limit injury, reduce human suffering, prevent or lir damage to property, wildlife, natural resources, the environme and the economy from the affects of natural and man -cause disasters including terrorism and the use of weapons of ma destruction; to coordinate and administer mitigatic preparedness, response and recovery programs and operations support of the community; to coordinate local, state and Fede assistance programs to help restore damaged city areas to p, disaster condition. OVERVIEW The Basic Emergency and Disaster Preparedness Plan addresse the City's intended response to emergencies associated with natur., disasters and technological incidents—including both peacetime an wartime nuclear defense operations. It provides an overview c operational concepts, identifies components of the City's emergent management organization within the Standardized Emergenc Management System (SEMS) and describes the overE responsibilities of the federal, state and county entities and the Cil for protecting life and property and assuring the overall well-being the population. The City places emphasis on: emergency planning; training of full time, auxiliary and reserve personnel; public awareness and education; and assuring the adequacy and availability of sufficie t resources to cope with emergencies. Emphasis is also placed on mitigation measures to reduce losses from disasters, including the development and enforcement of appropriate land use, design and construction regulations. 38 ti CONCEPT OF OPERATIONS Operations during peacetime and national security emergencies involve a full spectrum of activities from a minor incident, to a majo earthquake, to a nuclear detonation. There are a number c similarities in operational concepts for peacetime and nationa security emergencies. Some emergencies will be preceded by build-up or warning period, providing sufficient time to warn th4 population and implement mitigation measures designed to reduc( loss of life and property damage. Other emergencies occur with little or no advance warning, thu requiring immediate activation of the emergency operations plan an commitment of resources. All agencies must be prepared to respon promptly and effectively to any foreseeable emergency, including th provision and utilization of mutual aid. Emergency management activities during peacetime and nation security emergencies are often associated with the four emergen( management phases indicated below. However, not every disast necessarily includes all indicated phases. PREPAREDNESS PHASE The preparedness phase involves activities taken in advance of a emergency. These activities develop operational capabilities an effective responses to a disaster. These actions might includ mitigation activities, emergency/disaster planning, training an exercises and public education. Those identified in this plan a having either a primary or support mission relative to response an recovery should prepare Standard Operating Procedure (SOPs)IEmergency Operating Procedures (EOPs) and checklist detailing personnel assignments, policies, notification rosters, an resource lists. Personnel should be acquainted with thes SOPs/EOPs' and checklists through periodic training in the activatio and execution procedures. 39 EMERGENCY RESPONSE PHASE Pre -Emergency: When a disaster is inevitable, actions are precautionary and emphasize protection of life. Typical responses might be: ❑ Evacuation of threatened populations to safe areas. ❑ Advising threatened populations of the emergency and apprisin them of safety measures to be implemented. ❑ Advising the Los Angeles County Operational Area of th emergency. ❑ Identifying the need for mutual aid and requesting such throng the Los Angeles County Operational Area via the Walnut Sheriff Station. ❑ Proclamation of a Local Emergency by local authorities. Emergency Response: During this phase, emphasis is placed on saving lives and property, control of the situation and minimizing effects of the disaster. Immediate response is accomplished within the affected area by loc government agencies and segments of the private sector. One of ti following conditions will apply to the City during this phase: ❑ The situation can be controlled without mutual aid assistance fro outside the City. ❑ Evacuations from portions of the City are required due uncontrollable immediate and ensuing threats. ❑ Mutual aid from outside the City is required. ❑ The City is either minimally impacted, or not impacted at all, and requested to provide mutual aid to other jurisdictions. ❑ The emergency management organization will give priority to tf following operations: o Dissemination of. accurate and timely emergency publ information and warning to the public. o Situation analysis. o Resource allocation and control. .M jc o Evacuation and rescue operations. o Medical care operations. o Coroner operations. o Care and shelter operations. o Access and perimeter control. o Public health operations. o Restoration of vital services and utilities. When local resources are committed to the maximum and additional resources are required, requests for mutual aid will be initiated through the Los Angeles County Operational Area. Fire and law enforcement agencies will request or render mutual aid directly through established channels. Any action which involves financial outlay by the jurisdiction, or a request for military assistance, must bE authorized by the appropriate local official. If required, State Office of Emergency Services (OES) may coordinate the establishment of one or more Disaster Support Areas (DSAs) where resources and supplies can be received, stockpiled, allocated, and dispatched to support operations in the affected area(s). Depending on the severity of the emergency, a Local Emergency may be proclaimed, the local Emergency Operating Center (EOC) may be activated, and Los Angeles County Operational Area will be advised. The State OES Director may request a gubernatorial proclamation of a State of Emergency. Should a State of Emergenc be proclaimed, state agencies will, to the extent possible, respond tc requests for assistance. These activities will be coordinated with the State OES Director. State OES may also activate the State Operations Center (SOC) in Sacramento to support State OES Regions, state agencies and oth entities in the affected areas and to ensure the effectiveness of the state's SEMS. The State Regional EOC (REOC) in Los Alamitos, c an alternate location, will support the Los Angeles County Operational Area. If the Governor requests and receives a Presidential declaration of�n Emergency or a Major Disaster under Public Law 93-288, he ill 41 appoint a State Coordinating Officer (SCO). The SCO and an appointed Federal Coordinating Officer (FCO) will coordinate and control state and federal recovery efforts in supporting local operations. All emergency response efforts and initial recover support will be coordinated by the REOC. Sustained Emergency: In addition to continuing life and property protection operations, m care, relocation, registration of displaced persons, and damage assessment operations will be initiated. RECOVERY PHASE As soon as possible, the State OES Director, operating through th SCO, will bring together representatives of federal, state, county, an city agencies, as well as representatives of the American Red Cros: to coordinate the implementation of assistance programs an establishment of support priorities. Disaster Application Centers (DACs) may also be establishe providing a "'one-stop" service to initiate the process of receivir federal, state and local recovery assistance. The recovery period N major objectives which may overlap, including: ❑ Reinstatement of family autonomy. ❑ Provision of essential public services. ❑ Permanent restoration of private and public property. ❑ Identification of residual hazards. ❑ Plans to mitigate future hazards. ❑ Recovery of costs associated with response and recovery efforts. MITIGATION PHASE Mitigation efforts occur both before and following disaster event Post -disaster mitigation is part of the recovery process. Eliminati�j or reducing the impact of hazards which exist within the City and a+ a threat to life and property are part of the mitigation effor� 42 Mitigation tools include: ❑ Local ordinances and statutes (zoning ordinance, building codes and enforcement, etc.). ❑ Structural, measures. ❑ Tax levee or abatements. ❑ Public information and community relations. ❑ Land use planning. ❑ Professional training. PEACETIME EMERGENCIES The City's partial or total response to natural disasters technological incidents will be dictated by the type and magnitude the emergency. Generally, response to a major peacetin emergency situation will progress from local, to county, to state, federal involvement. For planning purposes, State OES has established three levels i emergency response to peacetime emergencies, which are based c the severity of the situation and the availability of local resource: (Note: These levels do not directly correlate with the fot classifications of nuclear power emergencies.) LEVEL ONE—DECENTRALIZED COORDINATION A minor to moderate incident wherein local resources ai adequate and available. A Local Emergency may or may not t proclaimed. The City EOC may or may not be activated. Off -du - personnel may be recalled. LEVEL TWO—CENTRALIZED COORDINATION A moderate to severe emergency wherein local resources are i adequate and mutual aid may be required on a regional or e% statewide basis. Key management level personnel from 1 principal involved agencies will co -locate in a central location 43 r provide jurisdictional or multi jurisdictional coordination. The E should be activated. Off-duty personnel may be recalled. Local Emergency will be proclaimed and a State of Emerge may be proclaimed. LEVEL THREE—CENTRALIZED COORDINATION A major local or regional disaster wherein resources in or near th impacted area are overwhelmed and extensive state and/or federal resources are required. A Local Emergency and a State Emergency will be proclaimed and a Presidential Declaration of Emergency or Major Disaster will be requested. All response ani early recovery activities will be directed from the EOC. All off -dui personnel will be recalled. NATIONAL SECURITY EMERGENCIES National security emergencies may range from minor inconvenience such as food and petroleum shortages to a worst-case scenari involving an attack on the United States utilizing nuclear weapon: Protective measures to be employed in the event of a threatened c actual attack on the United States include: ❑ In-place protection. ❑ Spontaneous evacuation by an informed citizenry may be considered a viable option within the context of this plan. HAZARD IDENTIFICATION AND ANALYSIS A hazard analysis has indicated that the City may be at risk to certaii incidents and to national security emergencies. These hazards ars identified in Part One, Section Five --Threat Assessments, whicl also provide general and specific information on their possible impac on the jurisdiction. r I STANDARDIZED EMERGENCY MANAGEMENT SYSTEM (SEMS) In an emergency, governmental response is an extraordina extension of responsibility and action, coupled with normal day -to -d,, activity. Normal governmental duties will be maintained, wi emergency operations carried out by those agencies assign( specific emergency functions. The Standardized Emergeni Management System (SEMS) has been adopted by the City Diamond Bar for managing response to multi -agency and mul jurisdiction emergencies and to facilitate communications at coordination between all levels of the system and among ; responding agencies. Chapter I of Division 2 of Title 19 of tl California Code of Regulations establishes the standard respon; structure and basic protocols to be used in emergency response at recovery. Fully activated, the SEMS consists of five levels: field response, loc< government, operational areas (countywide), OES Mutual Ai Regions, and state government. FIELD RESPONSE LEVEL The field response level is where emergency response personnel an( resources, under the command of an appropriate authority, carry ou tactical decisions and activities in direct response to an incident o threat. SEMS regulations require the use of the Incident Commanc System (ICS) at the field response level of an incident. The ICS fielc functions to be used for emergency management are: command operations, planning/intelligence, logistics, anc finance/administration. LOCAL GOVERNMENT LEVEL Local governments include cities, counties, and special districts Local governments manage and coordinate the overall emergency response and recovery activities within their jurisdiction. Loca governments are required to use SEMS when their emergency operations center is activated or a local emergency is proclaimed it 45 i W order to be eligible for state funding of response -related personnel costs. In SEMS, the local government emergency management organization and its relationship to the field response level may va'y depending upon factors related to geographical size, populatio , function and complexity. Local governmental levels shall provide t e following functions: management, operations, planning/intelligence, logistics, and finance/administration. Local jurisdictions are responsible for overall direction of personnel and equipment provid d for emergency operations through mutual aid (Government Code Section 8618). OPERATIONAL AREA Under SEMS, the operational area is defined in the Emergenc Services Act as an intermediate level of the state's emergenc services organization consisting of a county and all politic subdivisions, within the county area. Political subdivisions incluc cities, a city and county, counties, district or other local government agency, or public agency as authorized by law. The operational arE is responsible for: ❑ Coordinating information, resources and priorities among local governments within the operational area, ❑ Coordinating information, resources and priorities between the regional level and the local government level, and ❑ Using multi -agency or inter -agency coordination to facilitate decisions for overall operational area level emergency response activities. SEMS regulations specify that all local governments within a cour geographic area be organized into a single operational area and tf the county board of supervisors is responsible for its establishment. The County of Los Angeles is the lead agency for the Los Angele", County Operational Area, which includes the City of Diamond Bar All local governments should cooperate in organizing an effectivE operational area, but the operational area authority and responsibility is not affected by the nonparticipation of any local government. 46 ❑ Activation of the Operational Area during a State of Emergency o a Local Emergency is required by SEMS regulations under the following conditions: 1) A local government within the operational area has activated EOC and requested activation of the operational area EOC support their emergency operations. 2) Two or more cities within the operational area have proclaimed emergency. 3) The county and one or more cities have proclaimed a local emergency. 4) A city, city and county, or county has requested a governor proclamation of a state of emergency, as defined in th Government Code Section 8558(b). 5) A state of emergency is proclaimed by the governor for the cou or two or more cities within the operational area. 6) The operational area is requesting resources from outside it boundaries. This does not include resources used in normal day to -day operations, which are obtained through existing mutual ai agreements. 7) The operational area has received resource requests from outsi its boundaries. This does not include resources used in norn day-to-day operations which are obtained through existing mutt aid agreements. If the Los Angeles County Operational Area is activated, the Sheriff o Los Angeles County will be the Director of Emergency Operation: (Operational Area Coordinator) for the Los Angeles Count) Operational Area and will have the overall responsibility fo coordinating and supporting emergency operations within the county The Area Coordinator and supporting staff will constitute the Operational Area Emergency Management Staff. The County of Lo: Angeles EOC will fulfill the role of Operational Area EOC. 47 local k W REGIONAL Because of its size and geography, the state has been divided in six mutual aid regions. The purpose of a mutual aid region is provide for the more effective application and coordination of mutu aid and other emergency related activities. State OES _ has also established three Administrative Regioi (Coastal, Inland and Southern). These Administrative Regions a the means by which State OES maintains day-to-day contact wi emergency services organizations at local, county and private sect organizations. In SEMS, the regional level manages and coordinates informatio and resources among operational areas within the mutual aid regio and also between the operational areas and the state level. Th regional level also coordinates overall state agency support fc emergency response activities within the region. STATE The state level of SEMS manages state resources in response to th+ emergency needs of the other levels and coordinates mutual aic among the mutual aid regions and between the regional level an( state level. The state level also serves as the coordination an( communication link between the state and the federal disaste response system. FEDERAL EMERGENCY MANAGEMENT The Federal Emergency Management Agency (FEMA) serves as the main federal government contact during emergencies, majo disasters and national security emergencies. 48 CONTINUITY OF GOVERNMENT A major disaster or national security emergency could result in the death or injury of key government officials and/or the partial or complete destruction of established seats of government, and public and private records essential to continued operations of government Government at all levels is responsible for providing continuity of effective leadership, authority and adequate direction of emergency and recovery operations. PUBLIC AWARENESS AND EDUCATION The public's response to any emergency is based on an understandin of the nature of the emergency, the potential hazards, the like] response of emergency services and knowledge of what individuals an groups should do to increase their chances of survival and recover) Public awareness and education prior to any emergency are crucial t successful public information efforts during and after the emergency The pre -disaster awareness and education programs must be viewed a equal in importance to all other preparations for emergencies an receive an adequate level of planning. These programs must b coordinated among local, state and federal officials to ensure the contribution to emergency preparedness and response operations. TRAINING AND EXERCISES Training and exercises are essential at all levels of government to mak emergency operations personnel operationally ready. All emergenc plans should include provision for training. The objective is to train an educate public officials, emergency response personnel and the public The best method for training staff to manage emergency operations i through exercises. Exercises are conducted on a regular basis t maintain the readiness of operational procedures. Exercises provid personnel with an opportunity to become thoroughly familiar with th procedures, facilities and systems which will actually be used i emergency situations. There are several forms of exercises: ❑ Tabletop exercises provide a convenient and low-cost meth designed to evaluate policy, plans and procedures and resol 49 coordination and responsibilities. Such exercises are a good way to see if policies and procedures exist to handle certain issues. ❑ Functional exercises are designed to test and evaluate the capability, of an individual function such as evacuation, medical, communications or public information. ❑ Full-scale exercises simulate an actual emergency. They typical y involve complete emergency management staff and are designed o evaluate the operational capability of the emergency management system. ALERTING AND WARNING Warning is the process of alerting governmental forces and the gener, public to the threat of imminent extraordinary danger. Dependent upo the nature of the threat and the population group at risk, warning ca originate at any level of government. Success in saving lives and property is dependent upon timer dissemination of warning and emergency information to persons ii threatened areas. Local government is responsible for warning thi populace of the jurisdiction. Government officials accomplish this using warning devices located within the community or mounted on officio vehicles. The warning devices are normally activated from a poir staffed 24 hours a day (Walnut/Diamond Bar Sheriff's Station). so FIRE PROTECTION SERVICES OUR MISSION "The mission of the Los Angeles County Fire Department (LACoFD)' is to protect lives, the environment, and property by providing promp�, skillful and cost effective fire protection and life safety services." j OVERVIEW The Los Angeles County Fire Department is credited with the creatio of the nation's second Fire Fighter Paramedic Program and th nation's first 911 Emergency Calling System. Throughout its history the Department has emerged as a leader in the fire service on loca regional and national levels, growing to become the nation's secon largest fire protection agency. Operating 9 divisions, 20 battalion: 157 fire stations and 11 fire suppression camps, the Los Angele County Fire Department answers over 234,000- emergency call annually. Additionally, the Department has Lifeguard, Forestry an Health Hazardous Materials Divisions that provide valuable service to the more than 3.5 million people who reside in the 1.1 millio housing units located throughout the Department's 2,278 square mil area. SERVICES 999 SYSTEM Emergency 9-1-1 calls are received from 30 Sheriff Stations o Police Departments. The Los Angeles County Fire Departmer Dispatch Facility is built on "Base Isolators" to minimize any damagE from any earthquakes and utilizes diesel generators to provide bacl up power in addition to an uninterruptible power supply (UPS). Thi Dispatch center is manned 24- hours a day, 365 days a year an( provides service to 157 individual fire stations. 51 Al EMERGENCY MEDICAL "PARAMEDIC" SERVICES The Los Angeles County Fire Department was the first fir department to implement advanced life support, in the State c California, through the use of fire department paramedics. Throug the leadership and political acumen of Kenneth Hahn, a member c The County of Los Angeles Board of Supervisors, the program wa implemented on December 8, 1969. After extensive training in emergency medical procedures, six fire fighters staffed two separate "Rescue Squads" (now common) referred to as a "squad"). Squad 59 was stationed at Harbor General Hospital, and Squad 36 at County of Los Angeles Fire Station 3E; both in the Carson area of Los Angeles. The fire fighters were no titled "Fire Fighter/Paramedics." Once dispatched to a medical cal, the paramedics would drive to Harbor General Hospital and pick up nurse. Together they would drive to the call. As the responss. distances rapidly increased to include areas outside of Carson, It soon became apparent that the program would need to be expander. Another squad (Squad 38) was added on October 1, 1970, and o November 15, 1971 a fourth squad (Squad 14) was added. During this time, it also became apparent that the practice of picking a nurse up from the hospital was impractical. It was decided to alto' paramedics to go straight to the medical call and contact the nurse t the hospital over a specially designed radio system. By 1973, 2 additional squads were placed into service, and the public's interest in the County of Los Angeles Fire Department paramedic program was quickly building. The story of the County of Los Angeles Fire Fighter/Paramedics an their dramatic tales soon reached Hollywood. Universal Studios contracted with the County of Los Angeles Fire Department t produce the popular television series "Emergency" with fictitiou "Squad 51" as the recognizable centerpiece. EMERGENCY MEDICAL "PARAMEDIC" SERVICES The program ran for seven seasons, and the re -runs are current) shown all over the world. The fire engine used on that series (Engine 52 J z 51) currently serves Yosemite National Park, and "Squad 51" is a part of the County of Los Angeles Fire Department Museum. In the years since the inception of the paramedic program, several new aspects have been added to ensure that the highest level of pre- hospital emergency medical care is delivered to the citizens who fall under the services of the County of Los Angeles Fire Department These include fully capable paramedic engines, assessment engine which contain limited paramedic equipment and are staffed with on paramedic who can begin advanced life support efforts prior to th arrival of the squad, the certification of all fire fighters (including "Call Fire Fighters") to a level of Emergency Technician (EMT -1), a extensive automatic defibrillator program, and a 24 hour Air Squad helicopter program. In addition, the scope of practice for paramedics has been vastly expanded to keep pace with advances in medical technology. Since 1970, over 1,400 County of Los Angeles Fire Department Medical Servicefire fighters have graduated from the Emergency e Paramedic Training Institute. Currently, there are over 768 certifid paramedics, 53 squads, four paramedic engines, nine assessme f engines, three air squads, and two paramedic lifeguard boats (which provide paramedic services to all of Catalina Island). Last year, County of Los Angeles Fire Department paramedics responded to over 124,000 emergency medical calls. FIRE PREVENTION The Fire Prevention Division is under the direction of an Assists t Fire Chief designated as Fire Marshal. The Fire Marshal has charge of the Department's Fire Prevention activities with an emphasis on quality assurance and customer service. The personnel of Flee Prevention Division are made up of those members of tf ,e Department qualified and trained for the assignment. In addition, some specially qualified civilian technical personnel are pro id d wherever possible. Additionally, Fire Prevention Division personn�l are provided Incident Command System (ICS) training and are expected to support the Fire Department's Incident Management Team (IMT) function during major emergency activities. 53 I The County of Los Angeles Fire Department covers a diverse and unique area of responsibility as related to Fire Prevention. Fire Prevention practices and programs are designed to cover a varied geographic area of mountains, deserts and basins. The population ranges from compact dense areas to sparsely populated areas. Climatic conditions vary from coastal subtropical to desert influenc d regions. These regions are divided for planning purposes into urba , urban rural, and wild land and rural. The Fire Prevention system provides `assistance to multi -politic, jurisdictions, as well as, multi -agency interfacing. It also provide coverage for a diverse socio-economic and multi-ethnic population. Widespread and diverse activities of commercial, industrial an residential development and operations are processed and inspecte( Due to the changing business community, continued efforts ar necessary to match structures to occupancy use in terms of fire an hazardous materials' safety. New processes and products must b analyzed and codes and inspections kept current. Numerous an widespread fires must be investigated and the information reentere into the system to update and improve the safety of the communis and our personnel. Fire station - personnel conduct Fire Prevention inspections in 9 percent of the occupancies (except one & two family dwelling) withi their jurisdictional areas. Specially trained personnel from the Fir+ Prevention Division inspect the other 10 percent of the occupancie Occupancies assigned to fire station responsibility are inspected o an annual or biannual basis and are inspected for the purpose enforcing the Fire and Life Safety regulations; familiarizinc themselves with the premises; and to teach good fire safety practices These inspections are conducted with the knowledge and assistanc( of the occupants and are directed at enforcing predetermined fir( safety practices. Station personnel and Fire Prevention Divisior specialists combine their efforts on special hazards when needed. Area 8 Fire Prevention Office: Located at 590 South Park Avenue, Pomona, Ca. 91766. Services the Cities of Pomona, Diamond Bar and Walnut (909) 620-2216. Brush clearance office (626) 969-2375. 54 W HEALTH HAZARDOUS MATERIALS In the 1970s and 1980s, major hazardous materials inciden nationally and in Los Angeles County focused public attention on tl� safe handling, storage, transportation, and disposal of hazardot materials and wastes. In May 1982, the Los Angeles County Boai of Supervisors established the Hazardous Materials Control Progra in the Department of Health Services. Originally, the progra focused on the inspection of hazardous waste generating business( but since expanded to include hazardous materials inspection criminal investigations, site mitigation oversight, and emergent response operations, On July 1, 1991, the program was transfers( to the Fire Department and its name changed to Health Hazardot Materials Division (HHMD). e s The mission of the HHMD is to protect the public health and th� environment throughout Los Angeles County from accident releases and improper handling, storage, transportation, and dispos�I of hazardous materials and wastes through coordinated efforts of inspections, emergency response, enforcement, and site mitigation oversight. Our Hazardous 'Materials Specialists are environmental hea professionals dedicated to preventing pollution by serving both t public and business communities in Los Angeles County. The Emergency Operations Section provides 24-hour emergeni response services to hazardous materials incidents throughout L( Angeles County. Three teams of emergency responders assure th the public's health and environment are protected at incidents. Emergency responders: ❑ Identify unknown substances ❑ Monitor spills and releases for safe and immediate mitigation This allows the return of property to a safe and usablt condition ❑ Identify responsible parties for payment of cleanup costs ❑ Additionally, staff respond to medical waste emergencies ant assist law enforcement agencies with illegal drug labs M 41 The nearest Los Angeles County Fire Department Haz-Mat Task Force is located at Fire Station 43, 921 So. Stimson Avenue Indust Ca. 91746 (626) 968-1978. The resources in the Task .Force are a four -person Engine Company along with a five -person specialized Haz-Mat Unit. Additional Haz-Mat Units are available if needed, frc two other locations, HMTF 105 and HMTF 76. URBAN SEARCH & RESCUE After the 1987 Whittier Earthquake, the L.A. County Board Supervisors reaffirmed the fire department's role as the prima search and rescue agency during disasters; soon thereafter, Fi Chief P. Michael Freeman ordered the establishment of departmental USAR committee to recommend development of a ne, comprehensive system to manage urban search and resci incidents. The USAR Committee consists of L.A. County Fire departme 't personnel certified as California state instructors for Rescue System I and Emergency Trench Rescue. All are certified Swift water Rescu Technicians, and several are certified Swift water Rescue Technicia Instructors, and some are lifeguards. All are trained in confined spac rescue, high angle rescue, and the use of Biopack SCBA's, helicopt r rescue, rescue diving, and other specialties. Several members have been extensively involved in OES and FEM US&R program development since its inception, and all USA Committee members are assigned to the Department's OES/FEM US&R task force. Within the L.A. County Fire Department USAR system, the level c skill of USAR committee members and other technical rescu specialists has been designated as USAR Level 3 (there are mor than 100 personnel trained to Level 3). The USAR Committee i tasked with research and development, planning, development c training materials and standard operating procedures, coordination c department -wide USAR training, training of the department's USA] units, and administration and maintenance of the department' OES/FEMA US&R task force. W4 To provide technical rescue training, several special sites have been developed. The facilities include structural collapse simulation buildings, debris piles, vertical rescue props, and undergrour?d confined space props. The LACoFD has conducted training to certify over 700 L.A. Cour fire fighters in Rescue Systems I and Emergency Trench Rescu Most have also completed Swift water Rescue Technician I or Riv and Flood Rescue Technician, and many are paramedics. In the L., County Fire . Department system, this skill level is known as USA Level 2. Technical rescue and disaster response has become a standard rol of fire departments in many parts of the country. It has been said the the impact of urban search and rescue to the fire service is akin t that of hazardous materials response and EMS. It has created a se of change in philosophy and strategies, and a revolution c equipment, training, knowledge, and capabilities. In Los Angele County, the benefits of these changes have been clearl demonstrated in recent years. Earthquakes, other disasters, and th surety of "daily" rescues will certainly provide substantial tests of th L.A. County USAR program, as well as local, state, and feder, US&R systems. USAR Unit 103 is located at 7300 South Paramount Blvd. Pig Rivera, 90660 and is the first responding USAR Unit to the city Diamond Bar. Swiftwater Unit 87, a specialized Unit staffed with tv personnel, is outfitted specifically for most types of swift water rescu It is located at Fire Station 87, 140 South Second Ave, Industry, C 91746-2413. PUBLIC EDUCATION PROGRAMS The Los Angeles County Fire Department Education Unit is available to provide Fire and Life Safety lectures and Career Guidance to any of the following groups upon request: ❑ Schools, PTA, and other Parents Groups ❑ Boy Scouts, Girl Scouts, and Campfire Girls ❑ Service Organizations, i.e., Rotary, Optimist, Kiwanis, etc. 57 w i ❑ Church Organizations ❑ Business, industry, and other Governmental Agencies Current Fire and Life Safety Education Programs include: ❑ School Programs, K-3 ❑ Table Top Demonstrations ❑ Home Safety Demonstrations ❑ Fire Extinguisher Demonstrations and Training ❑ Juvenile Fire -setter Program ❑ Exit Drills in the Home Program ❑ High Rise Evacuation ❑ Earthquake Preparedness ❑ Paramedic Demonstration Programs The Education Unit also provides exhibits to: ❑ Sportsman's Show ❑ Los Angeles County Fair ❑ 4H Shows ❑ School Exhibits ❑ Fire Service Day FIRE STATIONS Your local fire station may say "Los Angeles County" over the garag door, but it is really your local fire station. Here are a few reason why... Design: As your city's fire station, it is designed to fit into youw surrounding community or meet the criteria established by the Cita Council and- zoning officials. Architectural compatibility is the key The station position on the property is placed so as to minimize loca traffic disruptions, while promoting rapid response to emergencies whether they are someone in your family with a heart attack of difficulty breathing to a large-scale fire at a local shopping center o warehouse. Our stations are designed to be friendly looking and inviting to thos we protect, while purposely avoiding the institutional or fortress look. 58 r Layout: We typically have a large garage in the middle as the building focal point. This is known as the Apparatus Floor. The fire fighters' sleeping quarters and shower/locker room, kitchen and dining area are on the other side. Since firefighters now come in both genders, all stations are being built and retrofitted to accommodate the needs Of both sexes. Latest changes and features: The LA County Fire Department, your fire department, is continually upgrading its facilities to meet changing legal and social mandates, such as: ❑ American with Disabilities Act accommodations ❑ Gender-based sleeping and rest room requirement ❑ Diesel exhaust removal/ventilation systems, protecting t health of your local firefighters ❑ Environmentally -friendly above ground diesel fuel tans eliminate unseen leaks into the soil and to meet the Fede Clean Water Act requirements Coming soon: modifications to parking areas and maintenanc practices so vehicle oil and washing does not pollute the ocean through the County's storm drains. You can see all these feature and talk to your neighborhood firefighters on Fire Service Day. A our stations will have an open house that day. 59 FIRE DEPARTMENT ORGANIZATION EAST REGIONAL OPERATIONS -- DIVISION Vlll FIRE CHIEF CHIEF DEPUTY EAST REGIONAL OPERATIONS BUREAU DEPUTY CHIEF COMMUNITY SERVICES UNIT DIVISION Vlll P.I.O. ASSISTANT FIDE CHIEF BATTALION 15 CHIEF CAPTAINS DIAMOND B. A t LOCAL FIRE STATIONS (Battalion 99) ❑ Fire Station #61: (3 person) Engine - (2 person) Paramedic Squad. Located at 20011 La Puente Rd., Walnut 91789-1719 ❑ Fire Station #119: (3 person) Engine -- (2 person) Paramedic Squad 20480 E. Pathfinder Rd., Walnut 91789-4620 ❑ Fire Station #120: Battalion Headquarters (1 Chief) -- (4 person) Assessment Engine (1 person Paramedic position on Engine) Located at 1051 South Grand Ave., Diamond Bar 91765-2210 ❑ Fire Station #121: (3 person) Engine only. Located at 346 Armitos, Diamond Bar, 91765-1838 ❑ Fire Station #146: (3 person) Engine only. Located at 20604 E. Loyalton Drive, Walnut 91789-1216 ❑ Fire Station #187: (4 person) Engine Pumper - Ladder Truck combination. Located at 3325 Temple Avenue, Pomona 91768-3256 ❑ Fire Station #188: (3 person) Engine only. Located at 18-A Village Loop Road, Pomona 91768-3256 61 4 ANIMAL CONTROL OUR MISSION The Society for the Prevention of Cruelty to Animals exists to promot humane principles, prevent cruelty, and alleviate fear, pain, an suffering in animals. {The IVHS will partner with law enforcemet to respond to emergency situations involving reports c dangerous animals within the City of Diamond Bar.) OVERVIEW The inland Valley Humane Society and S.P.C.A. (IVHS-SPCA) ha been providing quality animal care and service to the communities c the Inland Valley for more than half a century. Our facility is locate at 500 Humane Way, in the city of Pomona, and provides th following services: SERVICES ANIMALS RECEIVING The IVHS-SPCA offers safe refuge, nourishment, veterinary care a love to every stray, homeless, and unwanted animal in t communities we serve. Found and unwanted animals are accept at no charge, Monday through Saturday, 8:00 am to 5:30 pm. ANIMAL RESCUE Our humane officers, in custom equipped, radio dispatched vehicles rescue wild and domestic animals in distress and transport them foi medical treatment when needed, seven days a week, twenty -foul hours a day. There is no charge for this service. 62 LOST PETS Each year, through the diligent efforts of our staff and volunteers, thousands of lost pets are reunited with their owners or found new homes. Inquires about lost companion animals are welcomed Monday through Saturday, between 10:00 am and 5:30 pm. ANIMAL CONTROL ADOPTIONS Every day, hundreds of homeless animals, both missed breed and purebreds, are available to loving, qualified families for adoption. Adoption counselors are available to help place animals in life-long homes. All animals are required to be altered before they go to their new homes. HUMANE EDUCATION & SPEAKERS BUREAU Staff and volunteers conduct on-site classes and tours and vi schools and youth groups to teach proper care and t interrelationship of people and animals. Our program emphasiz animal population control through spaying and neutering. We al provide speakers to community organizations. Our presentatio offer a variety of topics and are given as a community service at charge. INVESTIGATIONS & INSPECTIONS Our officers investigate reported conditions of animal neglect a cruelty throughout the Inland Valley. WILDLIFE REHABILITATION Rescued wildlife are treated and released to their natural habitats when ever possible. LICENSING Through contracts with our service cities (Chino, Chino Hillis, 63 w Claremont, Diamond Bar, La Verne, Ontario, Pomona, and Sari Dimas) IVHS-SPCA issues all required animal licenses. NEIGHBORHOOD IMPROVEMENT ACTIVITIES OUR MISSION x OVERVIEW CODE ENFORCEMENT OPERATIONS ►:l Agenda # s Y - Meeting Date: September 3, 2002 CITY COUNCIL AGENDA RE�'ORT TO: Honorable.Mayor and Members of the City Council VIA: Linda C. Lowry, City Manag 4 TITLE: Authorize the City Manager to Contract with Dubberly Garcia Associates, In . to Prepare a Library Bond Act Application ($116,648) RECOMMENDATION: It is recommended that the City Council authorize the City Manager to enter into an agr ement with Dubberly Garcia Associates, Inc. for an amount not -to -exceed $116,648 to complete a even phase grant application for funding through the California Reading and Literacy Improvement and Public Library Construction and Renovation Bond Act of 2000 (Library Bond Act). I FINANCIAL IMPACT: In the FY 2002-03 budget, the City Council appropriated $205,000 for services associated with the creation of a Library Bond Act application. This amount includes $130,000 for a library se ices consultant to prepare the Library Bond Act application, $25,000 for a survey of registered oters, and $50,000 for additional architectural services. Therefore, sufficient funds are available in th FY 2002- 03 budget for this contract. BACKGROUND: The Library Bond Act provides money for the construction of new public libraries or for ren vation of existing libraries. The City is considering applying for Library Bond Act funds to pay a porton of the construction costs for a new 21,000 sq. ft. library at Summitridge Park. The library would a located next to the Community/Senior Center which is currently under construction. The Library Bond Act will pay 65% of the construction costs while the City is required to provide 35% of the funding. The funds cannot be used for the purchase of the collection (books), furniture, fixtures or other equipment such as computers nor can the funds be used to operate or maintain the facility. In August the City solicited proposals from approximately 10 qualified library services cohsultants to prepare a Library Bond Act application. In order for the services to be eligible for reimbursement from the Library Bond Act if the City's application is successful, the consultants must meet certain criteria. Unfortunately, the City only received one proposal, from Dubberly Garcia Associates, Inc' in the amount of $116,648. Based on the attached correspondence and phone conversations etween staff and other library consultants, the lack of response to the City's proposal is because the o her qualified consultants have prior commitments and cannot accommodate additional work. Dubberly Garcia Associates, Inc. meets the criteria for reimbursement from the Library Bond Act if the City's application is approved. DISCUSSION: The City is currently developing a statistically valid survey of registered voters to gauge the community's interest in financially supporting the operations of a new library. We expect o receive the results of the survey in early October. Based on the results of the survey, the City m reconsider submitting a Library Bond Act funding application. However, because the next deadline for submission of an application is March 2003, the Pity needs to continue to move forward even as the survey is being administered. The final deadline for a Library Bond Act funding application is January 2004. If approved by the City Council, Dubberly Garcia Associates, Inc. will provide the followin scope of services to the City as detailed in the attached report; 1. Produce a community needs assessment. 2. Assist in negotiations with County regarding operating costs of new facility and, if n gotiations fail, assist in the withdrawal of City from County library system. 3. Assist in negotiations with the two school districts to produce a joint use cooperativ agreement (a highly desirable component of Library Bond Act application). 4. Develop library building program. 5. Create library plan of service. 6. Complete application form. 7. Assist with completion of Bond Act application check list. All of the services above are either required or highly desirable elements of an application for funding through the Library Bond Act. The City will structure the agreement with Dubberly Garcia Associates, Inc. to pay for eac service as it is completed. So that if the City decides, based on the results of the survey or for other reasons, not to pursue a Library Bond Act funding application, the City will only pay the appropriate rorated amount for work performed. By authorizing the City Manager to enter into the agreement, City staff can move quickly tol draft the agreement and authorize the consultant to proceed without delay. PREPARED BY: Al�) Deputy City Manager Attachments: 1. Proposal from Dubberly Garcia Associates, Inc 2. Letter from Kathryn Page 3. E -Mail from Raymond Holt. Library Consultant Services A Proposal Prepared for THE CITY OF DIAMOND BAR for Services associated with the preparation of a California Reading and Literacy Improvement and Public Library Construction and Renovation Bond Act of 2000 Application August 26, 2002 Dubberly Garcia Associates, Inc. A T L A N T A & B E N V% E R CITY OF DIAMOND BAR LIBRARY BOND ACT APPLICATION SERVICES TABLE OF CONTENTS TABLE OF LETTER OF TRANSMITTAL ]lI I. QUALIFICATIONS AND EXPERIENCE A. MASTER OF LIBRARY SCIENCE DEGREE 1 B. RELEVANT CONSULTING EXPERIENCE 1 C. PERTINENT SERVICES PROVIDED 3 IX. PLAN OF SERVICE 5 III. PROPOSED COSTS 10 IV. REFERENCES 11 V. ATTACHMENTS A. CLIENT LIST 13 B. RONALD DUBBERLY - R-tSUME 16 C. JUNE GARCIA - RESUME 18 AUGUST 2002 DUBBERLY GARCEA ASSQCfATES, INC. ATLANTA & DENVER I II Dubberly Garcia Associates, ins. A T L A N T A & D E N V ''E R David Doyle Deputy City Manager City of Diamond Bar 21825 E. Copley Drive Diamond Bar, California 91765-4178 August 26, Dear Mr. Doyle, We are pleased to submit our proposal on behalf of the consultant team selected especi� for your project by Dubberly Garcia Associates, Inc. in response to your request for qualifications for library consultant services. Our team members, June Garcia and Ronal Dubberly, are excited about working creatively and collaboratively with you and other k( stakeholders of the City of Diamond Bar to provide services associated with the prepara of a California Reading and Literacy Improvement and Public Library Construction and Renovation Bond Act of 2000 Application library building programming and implementation. June Garcia and I are skilled in identifying through broad public participation unique net for library services, working collaboratively with multiple jurisdictions and with other professionals, preparing building programs, creating operating cost estimates, managing complex projects, and completing grant applications. We also have successful track reco in communicating effectively with internal and external stakeholders, and working collaboratively with library staff, architects, residents, and officials. We have been engaged in over 50 public library capital improvement projects, as urban library administrators and consultants. We have handled almost every type of project: nt branches, new main libraries, renovations and expansions of branch libraries and main libraries, a public research library, and historical renovations --from concept to operation. Your project is very important to us. We know it is very important to you and to the residents of the City of Diamond Bar. We look forward to meeting with you to learn more about your needs and to discuss how we will help make your Library Bond apt project very successful. Sincerely, Ronald A. Dubberly, Managing Partner Dubberly Garcia Associates, Inc. Atlanta: 4288 Clengary Drive NE. Atlanta, CA 30342. (404) 264-0072 Denver: 1195 S. Harrison street. Denver, CO 80210. (303) 757- QTY OF DIAMOND BAR A. MASTER OF LIBRARY SCIENCE DEGREE Dubberly Garcia Associates, Inc. (DGA) proposes two library planners for this project, Ronald Dubberly and June Garcia. Both consultants possess Master of Science degrees from programs accredited by the American Library Association. Mr. Dubberly received a Master of Science degree in Library Science from the F State University Graduate School of Librarianship, Tallahassee, Florida in 1965. Ms. Garcia received a Master of Library Science degree from Rutgers University, l Brunswick, New Jersey in 1970. Her last name (maiden) at the time was "Traynor. B. RELEVANT CONSULTING EXPERIENCE Ronald Dubberly, since 1994, has provided library planning services in all experie categories required in the Request for Proposals. This work was performed throu€ Dubberly Associates, Inc., which has been a prime library planning contractor for every category. This year, June Garcia joined Ronald Dubberly as a managing part to form Dubberly Garcia Associates, Inc. The following list of engagements provides examples of the consulting experience Ronald Dubberly and June Garcia, within the past ten years, for each of the requir categories. Except for one project, all consulting engagements listed were perform through Dubberly Associates. Library Needs Assessments. • Boca Raton Public Library. Boca Raton, Florida. Ronald Dubberly and June Garcia • Calabasas (City), California. June Garcia and Ronald Dubberly. • Denver Public Library - African-American Research Library. Denver, Colorado. Ronald Dubberly. • Largo Public Library. Largo, Florida. Ronald Dubberly. • Mesa Public Library. Mesa, Arizona. Ronald Dubberly • Salt Lake City Public Library - Main Library. Salt Lake City, Utah. Ronald Dubberly and June Garcia. • Stockton - San Joaquin County Public Library. Stockton, California. Ronald Dubberly, AUGUST 2002 DUBBERLY GARCIA AssoCIATES, INC. ATLANTA & DENVER CITY OF DIAMOND BAR PROPOSAL LIBRARY BOND ACT APPLICATION SERVICES 1. QUALIFICATIONS AND EXPERIENCE Library Plans of Service. • Baltimore County Public Library. Baltimore, Maryland. Ronald Dubbe and June Garcia. • Dauphin County Public Library System. Harrisburg, Pennsylvania. Ro: Dubberly. • Denver Public Library - African-American Research Library. Denver, Colorado, Ronald Dubberly. • Fort Worth Public Library. Fort Worth Texas. Ronald Dubberly and J Garcia. (in progress) • Jersey City Free Public Library. Jersey City, New Jersey. For Library Systems & Services, LLC, Germantown, Maryland. Ronald Dubber • Largo Public Library. Largo, Florida. For Harvard, Jolly, Clees, Toppe Architects. St. Petersburg, Florida. Ronald Dubberly. • Los Angeles County Law Library System. Los Angeles, California. Rot Dubberly. • Mesa Public Library, Mesa, Arizona. Ronald Dubberly. Riverside County Library System. Riverside, California. For Library Systems & Services, LLC. Germantown, Maryland. Ronald Dubber. Library Facility Master Pians, • Baltimore County Public Library. Towson, Maryland. Ronald Dubl and June Garcia. • Boca Raton Public Library, Boca Raton, Florida. Ronald Dubberly. • Dauphin County Public Library System. Harrisburg, Pennsylvania.. Ronald Dubberly. • Mesa Public Library. Mesa, Arizona. Ronald Dubberly. • Newnan-Coweta Public Library. Newnan, Georgia. Ronald Dubberly. Library Site Studies. • Boca Raton Public Library - Main and branch library. Boca Raton, Florida. Ronald Dubberly. • Salt Lake City Public Library - Main Library. Salt Lake City, Utah. Ronald Dubberly and June Garcia. • Siouxland Library System - Main Library. Sioux Falls, South Dakota. Ronald Dubberly. • Mesa Public Library. Mesa, Arizona. Ronald Dubberly. (in progress) AUGUST 2002 DUBBERLY GARCIA ASSOCIATES, INC. ATLANTA & DENVER PAO 2 CITY OF DIAMOND BAR LIBRARY BOND ACT APPLICATION SERVICES Library Building Programs. )NS AND tXPERIEI SC . • Boca Raton Public Library - Main and branch library. Boca Raton, Florida. Ronald Dubberly. • Denver Public Library - African. -American Research Library. Denver, Colorado. Ronald Dubberly. (preliminary site plan prepared for design/build project) • Mesa Public Library. Mesa, Arizona. Ronald Dubberly. (master bran( building program in progress) • San Diego Public Library - Central Library. San Diego, California. Ju> Garcia, as consulting team member for another %m. • Stockton -San Joaquin County Public Library, Stockton, California. Ronald Dubberly. (in progress) Library Architectural Plans Review. Boca Raton Public Library - Main and branch library. Boca Raton, Florida. Ronald Dubberly. Dalton State College and University. Dalton, Georgia, Ronald Dubb Jersey City Free Public Library - various branch libraries. Jersey City, Jersey. For Library Systems & Services, LLC. Germantown, Mary Ronald Dubberly. C. PERTINENT SERVICES PROVIDED In addition to providing, as independent consultants, the library planning services listed above, both consultants have served as administrators of large urban public libraries with major capital improvement programs. Both June Garcia and Ronald Dubberly have had very extensive experience in hands-on involvement and management of every phase of public library service needs assessment, service planning, facility master plans, site study and selection, building program review, architectural plans review, construction, opening, and service delivery. June Garcia, as Library Director for the San Antonio Public Library in Texas (1993- 1999) produced a master branch library facilities plan, developed criteria and a poli( on branch library site selection, reviewed architectural plans for 16 branch libraries, a reviewed space allocation for the neur Central Library's furniture, shelving, and equipment. Ronald Dubberly, as Library Director for the Atlanta - Fulton (County) Public Libi from 1987 to 1996, implemented a 23 -building capital improvement plan. Projects included two regional libraries, 12 community branches, six mini -branches, two AUGUST 2002 DUBBERLY GARCIA AssoCIATES, INc. ATLANTA & DENVER CITY OF DIAMOND BAR LIBRARY BOND ACT APPLICATION SERVICES I. QUALIFICATIONS AND EXPERIENCE J. kiosks, and main library expansion and renovation plans. In addition the African-American Research Library was envisioned, designed, constructed, and opened for service. Both consultants have extensive firsthand experience with each of the experience categories required in the Request for Proposals. This qualifying experience has b gained though their responsibilities as library administrators and as independent consultants. DLIBBERLY GARCIA ASSOCIATES, INC. ATLANTA & DENVER CITY OF DIAMOND BAR UBRA2Y BOND ACT APPLICATION SERVICES II. PLAN OF SERVICE PROPOSAL II. PLAN OF SERV'CE Dubberiy Garcia Associates, Inc. will complete the scope of work requested by the City providing the services outlined in this section. The work will be done in accordance wid requirements of the Bond Act. DGA recognizes that a number of the major tasks listed below may be affected by pos future City decisions regarding its relationship with the County of Los Angeles Public Library. These decisions and other matters will influence the end date for the project. Therefore, the consultants will develop a project schedule in conjunction with the City enable the City to submit the Bond Act grant application in Marcia 2003. If the City de not to submit the grant application by March 2003, DGA will work with the City to cri new project schedule to enable the City to submit a grant application by January 2004. a. Produce a Community Library Needs Assessment. The consultants will produce a community library needs assessment that carr with the requirements outlined in Appendix 3 of the California Library Bond 1. Review existing data about the City and the Library. 2. Review data produced by consultant conducting community survey on libr funding. 3. Conduct a maximum of six (6) focus groups and five (5) key informant interviews to gather information about community needs and possible Iibr. responses to those needs. 4. Conduct community forum to gather information about community needs and possible library responses to those needs. 5. Meet with representatives of school districts to inform them of data needed f community needs assessment and to discuss possible joint use opportunities. 6. Gather census data required by Appendix 3. 7. Identify data to be collected by library staff on size of existing collection, current quantities of furniture, equipment, activity data, etc. S. Prepare draft community library needs assessment. 9. Submit draft community library needs assessment to the City and to the County of Los Angeles Public Library for review and comment 10. Revise community library needs assessment based on comments of City sta and staff of County Library. 11. Submit final version of community libraryneeds assessment which complie with requirements of Appendix 3 of the Library Bond Act, AUGUST 2002 DUBBERLY GARCIA ASSOCIATES, INC. ATLANTA & DENVER PACE 5 CITY OF DIAMOND BAR LIBRARY BOND ACT APPLICATION SERVICES NO 11. PLAN OF b. Assist the City in negotiations with the County of Los Angeles to de operating costs for the expanded Diamond Bar Library or assist the with the process to withdraw from LA County Library District. The consultants will assist City staff in their negotiations with the County I related to operating costs for the proposed Diamond Bar Library. If those negotiations are terminated, the consultants will assist City staff with the pi of withdrawing from the County library. Request information related to current and proposed operating costs from the County Library. 2. Review operating cost information provided by the County Library and City staff on the reasonableness of the costs. 3. Identify issues for discussion and provide City staff with context for the questions to be posed to the County Library. Advise City staff on the reasonableness of the County's responses. 4. Assist, if requested, with the process to withdraw from the County library. (Note this does proposal does not include consulting services associated w establishing a municipal library operated by the City or operated for the Ci by another jurisdiction or private company.) c. Assist the City in negotiations with the two local school districts to complete joint use cooperative agreements. The consultants will the assist the City in negotiations with two local school districts to complete joint use cooperative agreements which comply with the requirements outlined in Appendix 2 of the California Library Bond Act. 1. Request background information about the two local school districts including information about current school library services. 2. Review information provided by school districts. 3. Meet with representatives from the school districts and City staff (as well County Library staff if appropriate) to discuss opportunities for a joint vv projects 4. Advise City staff on the merits of proposed joint venture projects and the implications for staffing, resource allocation and space allocation for the projects which have been proposed. 5. Inform school district staff of data that must be included in the grant application and the time line for the submittal of the information. AUGUST 2002 DuBBERIY GARCIA A5SOCIATES, INC. ATLANTA & DENVER CITY OF DIAMOND BAR PROPOSAL LIBRARY BOND ACT APPLICATION SERVICES !I. PLAN OF SERVICE 6. Assist City Attorney with identification of issues that must be addressed isi the joint use cooperative agreement to meet requirements of the Library Bond Act. i 7. Review draft agreements and provide input on the manner in which they address the topics which must be included to meet the requirements of tl Library Bond Act. 8. Include information about the joint use venture in the Community Lil Needs Assessment, Plan of Service, Library Building Program and the Application as appropriate. d. Develop the Library Building Program. The consultants will produce a building program for the proposed Diamond Library. The building program will be produced using the Libris DESIGN software package developed by the State Library. The building program will comply with the requirements outlined in Appendix 5 of the California Libra Bond Act. 1. Review conceptual design and floor plan as received from the architect. 2. Meet with architect to discuss space allocations and adjacencies in the proposed branch library. 3. Meet with architect and City staff to finalize space allocations and adjacent in the proposed library building. 9. Enter into Libris DESIGN data on collections, furniture and equipment, space allocations, adjacencies, and other items. 5. Submit draft building program to City and architect for review. 6. Participate in conference call(s) with the architect and city to discuss prop( revisions to the building program. 7. Revise building program to reflect decisions snake during discussions with City and the architect. 8. Produce final building program. AUGUST 2002 DUI33ERLY CARCIA ASSOCIATES, INC. ATLANTA & DENVER PACE 7 CITY OF DIAMOND BAR PROPOSAL LIBRARY BOND ACT APPLICATION SERVICES II. PLAN OF SERVICE e. Create a Library Plan of Service. The consultants will produce a plan of service for the proposed Diamond Bar Library which complies with the requirements outlined in Appendix 4 of the California Library Bond Act. 1. Develop draft goals and objectives based on data derived from the community needs assessment. 2. Submit draft goals and objectives to City for review. 3. Revise draft goals and objectives based on input received from the City. 4. Develop implementation plan based on goals and objectives. 5. Develop technology plan based on goals and objectives. 6. Develop library plan of service including goals and objectives, implementa- plan, technology plan and other requirements outlined in Appendix 4. 7. Submit draft library plan of service to the City for review. 8. Revise library plan of service based on input received from the City. f. Complete the Application Form. The consultants will complete the Application Form for the California Readirn and Literacy Improvement and Public Library Construction and Renovation Bond Act of 2000 Funds. The consultants will accomplish this task by comple the application form, utilizing information provided by City Staff and other consultants to the City. 1. Identify portions of the Application Form that require information to be provided by City staff, other consultants to the City, and County Library st 2. Inform City staff, other consultants to the City, and County Library staff w at information is needed and the date by which it must be provided. 3. Compose responses for those portions of the Application Form which were assigned to DGA. 4. Enter information submitted by City staff, other consultants to the City, an County Library staff 5. Review Application Form to ascertain that all questions have been answere . AUGUST 2002 DUBBERLY GARCIA AssocIATES, INC. ATLANTA & DENVFR PAG 8 CITY OF DIAMOND BAR LIBRARY BOND ACT APPLICATION SERVICES 31. PLAN OF SERVICE g. Assist the City with the completion of the Bond Application Checklist. The consultants will provide citations to the appropriate sections for each of documents the consultants produced. 1. Identify portions of the Bond Application Checklist that require informal to be provided consultants. 2. Compose responses for those portions of the Bond Application Checklist which were assigned to DGA. 3. Submit information to the City staff member assigned the responsibility o completing the checklist and preparing the City's grant application. DUBBERLY GARCIA AssoCIATES, INC. ATLANTA & DENVER CITY OF DIAMOND BAR PROPOS LIBRARY BOND ACT APPLICATION SERVICES 111, PROPOSED CO! III. PROPOSED COSTS The proposed costs for services and reimbursable expenses are provided in the table on page. The proposed consulting fees for the project, based on our understanding of the Request for Proposals and as outlined in this proposal, are one hundred two thousand f hundred sixty-three dollars ($102,463). Reimbursable expenses are estimated to be fou.rt thousand one hundred eighty-five dollars ($14,185). Any change in the scope of work n require changes in the estimated hours, consultant fees, and/or reimbursable expenses. Plan of Service Tasks Estimated Consultant Hours Fees a. Produce a Community Library Needs Assessment. 167 $29,25 b. Assist the City in negotiations with County of Los Angeles to determine operating costs for expanded Diamond Bar Library or assist City with process to withdraw from LA County Library District. * 47 $8,138 c. Assist the City in negotiations with the two local school districts to complete joint use cooperative agreements. 42 $7,438 d. Develop Library Building Program. 159 $27,8 5 e. Create a Library Plan of Service. 103 $17,908 f. Complete Application Form. 62 $10,8$0 g. Assist City with completion of Bond Application Checklist. 6 $1,0 50 Totals 585 $102,433 g g {7111 9.e a. oFl €• I3:6� .35 8, .° S {6:756 z t€¥1 _ 56€SE a <.?e Itl. 7 e 119 43,1 c� f.�sl {€§;�l 9 f. i6 i&sl .Y �> : g b 6 ...4� 3 F9 x`xe i S;i ,' t'% 9 i Pal 1,11i RN" Proposed Consultant Fees $102,403 Estimated Expenses $14,105 Total Proposed Costs ** $116,648 Proposed fees for the number of hours stated provide those services outlined in Section 11 "Plan of Service." Additional services, as needed & authorized by the City, are available at the hourly rate of $175, plus reimbursable expenses. ** Includes a maximum of six (6) site visits for a maximum of seventeen (17) consultant day on site. Any additional authorized site visits will be considered additional services. AUGUST 2002 DUBBERLY GARCIA As5ocIATES, INC. ATLANTA & DENVER PAGE 10 CITY OF DIAMOND BAR LIBRARY BOND ACT APPLICATION SERVICES IV. REFERENCES PRO I1/. REFERENC� Contact information for five pertinent client references are provided below, in order. Additional references are available. Boca Raton Public Library. Boca Raton, Florida. Project: Needs assessment, facilities master plan, public education pro and building programs for a main library and branch. Contact Person: Catherine O'Connell, Library Manager (Director) City of Boca Raton. Ms. O'Connell directly super the work of the consultant. Contact Data: Catherine O'Connell, Director Boca Raton Public Library 200 N.W. Boca Raton Boulevard Boca Raton, Florida 33432-3730 Telephone: 561-393-7916 Denver Public Library. Denver, Colorado. Project: African American Research Library community needs assessment and preliminary building program. Facility under construction through design/build contract. Contact Persons: Gwendolyn Crenshaw or Terry Nelson, project co -managers. Ms. Crenshaw and Ms. Nelson directly supervised the work of the consultant. Contact Data: The Denver Public Library 10 West 14th Avenue Parkway Denver, Colorado 80204-2731 Telephone: 720-865-1716 the AUGUST 2002 DUBBERLY GARCIA AssocIATES, INC. ATLANTA & DENVER PACT 11 CITY OF DIAMOND BAR PROPOSAL LIBRARY BOND ACT APPLICATION SERVICES IV. REFERENCES Mesa Public Library. Mesa, Arizona. Project: Long range facilities plan and master building program document for branch libraries. Contact Person: MoEy Rice, Library Administrator (Branches). Ms. Rice supervises the work of the consultant. Contact data: Mesa Public Library 64 East First Street Mesa, Arizona 85201 Telephone: 480-644-2704 Salt Lake City Public Library. Salt Lake City, Utah. Project: Main Library community needs assessment and feasibility study. Contact Person: Nancy Tessman, Director. Ms. Tessman directly supervised the work of the consultant. Contact Data: Salt Lake City Public Library 209 E. 500 South Salt Lake City, Utah 84111 Telephone: 801-524-8250 Stockton - San Joaquin County Public Library. Stockton, California. Project: Community needs assessment and branch library building program, for use by architect in preparing application documents for California Proposition 14 Library Bond Act funds. Contact Person: Nicky Stanke, Library Director. Ms. Stanke directly supervises the work of the consultant. Contact Data: Stockton - San Joaquin County Public Library. 425 El Dorado Street Stockton, California 95202 Telephone: 209-937-8362 AUGUST 2002 DUBBERLY GARCIA AssoC€ATES, INC. ATLANTA & DENVER PACE 12 CITY OF DIAMOND BAR PROPOSAL LIBRARY BOND ACT APPLICATION SERVICES V. ATTACHMENTS 1. CLIENT LIST V 1. CLIENT LIST Since 1995, Dubberly Associates, Inc., now known as Dubberly Garcia Associates, Inc., has worked with the following libraries and organizations: • Baltimore County Public Library. Towson, Maryland. Long-range planning assistance. Facilities master plan. • Boca Raton Public Library. Boca Raton, Florida. Facilities master plan, fund raising assistance, and public education program. Building programs for two library facilities. • Brookfield Public Library, Brookfield, Wisconsin, For Information Partners, Inc. Cleveland, Ohio. Operations and management study. • Buffalo and Erie County Public Library. Buffalo, New York. Management study. Executive search. • Calabasas (City). Calabasas, California. Community needs assessment and capital project grant application assistance. • Carnegie Library of Pittsburgh. Pittsburgh, Pennsylvania. Reorganization of the Main Library and "best practices" study. • Chestatee Regional Library/Hall County Library Friends. Gainesville, Georgia. Cost and benefits study related to governance structure issues. • Dalton State College and University. Dalton, Georgia. For Hussey, Gay, Bell, and DeYoung. (Architects) Gainesville, Georgia. Facility renovation and expansion. • Dauphin County Public Library System. Harrisburg, Pennsylvania. Facilities and service delivery options study. • Diamond Bar (City). Diamond Bar, California. Feasibility study for capital improvement grant application. • Denver Public Library. Denver, Colorado. African-American research library facility planning. AUGUST 2002 DUBBERLY GARCIA AssociATES, INC. ATLANTA & DENVER PACE 13 CITY OF DIAMOND BAR LIBRARY BOND ACT APPLICATION SERVICES • Des Moines Public Library. Des Moines, Iowa. Executive search. PROPOSAL. V. ATTACHMENTS 1. CLIENT LIST • Fargo Public Library, Fargo, North Dakota. For Library Systems & Services, LLC. Germantown, Maryland. Long-range planning services. • Fort Worth Public Library. Fort Worth Texas. Master Services Plan, to include long-range service planning and resource allocation facilitation. • Hemet Public Library. Hemet, California. For Library Systems & Services, LLC. Germantown, MatTland. Management services and organizational assessment. • Ingram Library Services, Inc. La Vergne, Tennessee. Proprietary project. • Jersey City Free Public Library. Jersey City, New Jersey. For Library Systems & Services, LLC. Germantown, Maryland. Long-range services plan, organizational assessment, and facilities studies. Executive and administrator searches. • Lancaster Public Library. Lancaster, Texas. For Library Systems & Services, LLC. Germantown, Maryland. .Long-range services plan and organizational assessment. • Largo Public Library. Largo, Florida. For Harvard, Jolly, Clees, Toppe Architects. St. Petersburg, Florida. Services and operations review. Facility expansion study. • Las Vegas -Clark County Library District. Las Vegas, Nevada. Executive search. Long range strategic plan. • Library Systems & Services, LLC. Germantown, Maryland. Corporate executive searches. Proprietary projects. • Los Angeles County Law Library System. Los Angeles, California. Long-range plan. AUGUST 2002 DUBBERLY GARCIA ASSOCIATE5, INC. ATLANTA & DENVER PAGE 14 CITY OF DIAMOND BAR LIBRARY 13OND ACT /APPLICATION SERVICES PROPOSAL V. /ATTACHMENTS 1. CLIENT LIST • Mesa Public Library. Mesa, Arizona. Long range facilities plan. Master building program for branch libraries. • Newnan-Coweta Public Library, Newnan, Georgia. Facilities master plan. • Riverside County Library System. Riverside, California. For Library Systems & Services, LLC. Germantown, Maryland. Management services, including library system assessment study. • Salt Lake City Public Library. Salt Lake City, Utah, Main Library feasibility study. • San Antonio Public Library. San Antonio, Texas. Executive search. • Siouxland Library System. Sioux Falls, South Dakota. Main Library site evaluation. • Spokane Public Library. Spokane, Washington. Executive search. • Stockton -San Joaquin County Public Library. Stockton, California. Community needs assessment and branch library building program. • The J.M. Kaplan Fund, Inc. New York, City, New York. Grant evaluation process and project criteria recommendations. • Urban Libraries Council. Evanston, Illinois. Proprietary project. • Washoe County Library. Reno, Nevada. Organizational design and best practices study. • Yakima Valley Regional Library. Yakima, Washington. Executive search. AUGUST 2002 DUBBERLY GARCIA ASSOCIATES, INC. ATLANTA & DENVER PAGE 15 CITY OF DIAMOND BAR WRAMY BOND AcT APPLICATION SERVICES PROPOSAL . V. ATTACHMENTS 2. RONALD DUBBERLY - RESUME V 2. RONALD DUBBERLY RESUME Ronald A. Dubberly has over M years of experience as an urban library administrator and consultant. Mr. Dubberly's expertise is in developing master plans for libraries; assessing library facilities and recommending capital improvement projects; developing building programs, planning for services and their delivery; improving organizational design; analyzing management practices; providing management services; and matching senior management needs of libraries with qualified personnel. Mr. Dubberly was Director of Libraries of the 35 -branch Atlanta -Fulton Public Library for 10 years. Chief among his many accomplishments was his conceptualization, construction and opening of the Auburn Avenue Research Library on African-American Culture and History, the only research facility of its type in the Southeast fully devoted to these subjects and that is available for public use. This unique library is one of over two dozen library facilities in a massive building program that Mr. Dubberly managed as the library system's chief administrator. Mr. Dubberly built out the downtown Central Library in order to consolidate and house the library system's technical services department on one floor. During his 12 -year term as Director of the Seattle Public Library Mr. Dubberly oversaw a successful facilities bond issue for the restoration of five Carnegie branch libraries. He renovated and remodeled the Central Library, opened a new branch library and created a collection storage facility. Listed below are public libraries for whom Mr. Dubberly has recently provided pertinent facilities -related services. While each engagement has drawn upon different skills and expertise in Mr. Dubberly's background, together they have yielded experiences that will prove useful to your project. • Baltimore County Public Library. Towson, Maryland. • Boca Raton Public Library. Boca Raton, Florida. • Dauphin County Public Library System. Harrisburg, Pennsylvania. • Deaver Public Library. Denver, Colorado. • Mesa Public Library. Mesa, Arizona. • Salt Lake City Public Library. Salt Lake City, Utah. • Stockton - San Joaquin County Public Library. AUGUST 2002 DUBBERLY GARCIA ASsocfATES, INC. ATLANTA & DENVER PAGE 16 CITY OF DIAMOND BAR LIBRARY BOND ACT /APPLICATION SERVICES ADMINISTRATIVE EXPERIENCE PROPOSAL V. ATTACHMENTS 2. RONALD DUBBERLY - RESUME President and Chief Executive Officer. Dubberly Associates, Inc. Atlanta, Georgia. 1995 -Present. Director of Libraries. Atlanta -Fulton Public Library. Atlanta, Georgia.. 1987-1996. City Librarian. Seattle Public Librazy. Seattle, Washington. 1975-1987. Library Director. Sioux City Public Library. Sioux City, Iowa. 1969-1975. Administrative Assistant to Director, and other positions. Baltimore County Public Library. Towson, Maryland. 1965-1969. EDUCATION University of Maryland. Library Administrators Development Program. 1974. Florida State University. Graduate School of Librarianship. M.S.L.S. 1965. Jacksonville University. B. A., History. Jacksonville, Florida. 1964. PROFESSIONAL ACTIVITIES (SELECTED) Public Library Association. President, 1978-1980. Chair, Goals, Guidelines and Standards Committee. 1982-1983. Administrative Agent and Advisory Committee Member. Public Library Development Project (planning process for public libraries). 1985-1.987. Member, Planning for Results Project Steering Committee (revision of the public library planning process). 1995-1998. Member, Resource Allocation for Public Libraries Project Steering Committee. 1996 -1998. Urban Libraries Council. Member, Executive Board, 1981-1987,1988-1994. Chair, Long-range Planning Committee, 1984-1987,1988-1994. Member, Strategic Planning Conunittee. 1984-1987. TEACHING EXPERIENCE Adjunct Faculty Member, University of Washington, Graduate School of Library and Information Science, 1985-1986. (Administration of Public Libraries.) AUGUST 2002 DUBBERLY CARCIA ASSOCIATES, INC. ATLANTA & DENVER PAGE 17 CITY OF DIAMOND BAR LIBRARY BOND ACT APPLICATION SERVICES PROPOSAL V. ATTACHMENTS 3. JUNE GARCIA - RESUME V 3. JUNE GARCIA RESUME June Garcia has over 30 ye4rs experience as a public librarian. Her experience includes six years as director of an urban library, twelve years as the administrator of a branch library system and five years as a branch manager. She has served as CEO of the CARL Corporation, and as Vice President and Chief Ambassador of TLC/CARL, both major library automation companies providing integrated systems to large public libraries and consortia. Ms. Garcia is now a managing partner, along with Ronald Dubberly, of Dubberly Garcia Associates, Inc. a consulting company serving the library industry. Ms. Garcia has been an active participant for the past twenty years in the Public Library Association's efforts to develop tools that will enable public librarians and trustees to effectively plan, measure and evaluate public library service. She served as member of the committee that produced Planning and Dole Setting far Public Libraries (1987) and Output Measures for Public Libraries (1987) and Planning for Results: The Public Library Tran formation Process (1998). She chaired the committees which oversaw the creation of Managing for Results: Effective Resource Allocation for Public Libraries (2000) and Staffingfor Results: A Guide to WIorking Smarter Qune 2002). She is now writing a book on library policies. Ms. Garcia has been a frequent speaker at library conferences on a wide variety of topics relating to public library planning, branch library services, measurement and evaluation, facilities planning and intellectual freedom. , SELECTED CONSULTING EXPERIENCES Planning and Facility Projects Baltimore County Public Library, Towson, Maryland Member of team to help create long range plans for services and facilities. Boca Raton Public Library, Boca Raton, Florida. Member of team to help create long range facilities plan. Calabasas (City), California. Community needs assessment for Proposition 14 Library Bond Act application. Diamond Bar, (City), California. Feasibility study for Proposition 14 Library Bond Act application by the City. Salt Lake Public Library, Salt Lake City, Utah Member of team conducting a space needs analysis and feasibility study of the central library. San Diego Public Library, San Diego, California Assisted central library building program development by another firm. AUGUST 2002 DUBBERLY GARCIA ASsoCIATES, INC. ATLANTA & DENVER PACE 18 CITY OF DIAMOND BAR PROPOSAL LIBRARY BOND ACT APPLICATION SERVICES V. ATTACHMENTS 3. JUNE GARCIA - RESUME Executive Recruiting (Assisting library boards with selection of a new director) Buffalo and Erie County Public Library. Buffalo, New York Las Vegas -Clark County Public Library. Las Vegas, Nevada Public Library of Des Moines. Des Moines, Iowa Spokane Public Library. Spokane, Washington Yakima Valley Regional Library. Yakima, Washington. LIBRARY ADMINISTRATION AND RELATED EXPERIENCE Director, San Antonio Public Library, San Antonio, Texas. 1993-1999. Library Extension Services Administrator. Phoenix Public Library. Phoenix, Arizona. 1980-1993. Branch Manager. Library Extension Services Administrator. Phoenix Public Library. Phoenix, Arizona. 1975-1980. Reference Librarian and Department Manager. Plainfield Public Library. Plainfield, New Jersey. 1972-1975. Reference Librarian. New Brunswick Public Library. New Brunswick, New Jersey. 1970-1972. EDUCATION Rutgers University, New Brunswick, New Jersey. M.L.S. 1970. Douglass College, New Brunswick, New Jersey. B.A. 1969. SELECTED HONORS AND AWARDS President's Award. Arizona State Library Association. 1990. Librarian of the Year. Arizona State Library Association. 1986. SELECTED PROFESSIONAL ACTIVITIES American Library Association ALA. Council, 1986-1990,1993-1997 and 1997-2001. Public Library Association President, Planning, Measurement and Evaluation Section. 1996-1997. 1996 National Conference Committee. PLA President. 1991-1992. Arizona State Library Association ALA Chapter Councilor. 1986-1990. President. 1984-1985. Board Member. Freedom to Read Foundation. 1993-1997. International Network of Public Librarians. Bertelsmann Foundation. 1998-2002. AUGUST 2002 DUBBERLY CARCIA ASSOCIATES, INC. ATLANTA & DENVER PAGE 19 KATHRYN PAGE Library Building Consultant ] ASSOCIATES August 21,2002 Dave Doyle Deputy City Manager 21825 East Copley Drive Diamond Bar, CA 91765-4178 Dear Mr. Doyle, Thank you for your recent Request for Proposal regarding preparation of a Bond Program application for a new Diamond Bar Library. My current and projected workload includes several projects that have fully committed my time for the balance of 2002. I would not be able to start a new project until March 2003. Unless the City can defer the beginning of this project until that time, I doubt that my proposal would be competitive, and with the deadlines associated with the Library Construction Bond, I realize that is unrealistic. Thank you for contacting me, however, and much good luck on your project. Sincerely, Kathryn Page ATTACHMENT Z 1354 Los Palmos Drive, San Francisco, California 94127 T 415.337.7272 F 415.337.7263 kpage@ionix.net www.kpass.com David Dovle From: RAYMNDHOLT@aol.com Sent: Thursday, August 22, 2002 11:16 AM To: david.doyle@ci.diamond-bar.ca.us Subject: Proposal response Raymond M. Holt, Library Consultant 2921 Avenida Valera, Carlsbad, CA 92009 Tel: 760-929-8373 FAX: 760-929-0901 e-mail: raymndholt@aol.com August 22, 2002 Mr. David Doyle Deputy City Manager City of Diamond Bar 21825 E Copley Drive Diamond Bar, CA 91765-W4178 (909) 860-2489 Fax 59091 861-3117 David.doyle@ci.diamond-bar.ca.us Dear Mr. Doyle: I want to thank you for the opportunity you gave me yesterday to discuss in such detail the scope of work covered by your current Library Consultant RFP. It is indeed and important and exciting project. After speaking with you I have carefully reviewed the status of our present commitments and responsibilities to our present clients and have reluctantly concluded that we would be unable to give the time and close attention that the scope of work demands and deserves. Therefore, we cannot submit a proposal covering the full scope of the RFP. However, we would be pleased to prepare the Needs Assessment Study and Building Program as well as do the review of drawings and specifications and working with the architects if you wish to separate these elements. If this is possible please let us know. Be assured that our interest in the new Diamond Bar Library remains. If we can be of any assistance in the future, please let us know. our schedule may not always be so crowded. Thank you again for the very cordial and helpful description you presented of your expectations. We wish you well in the choice of your Library Consultant and in the successful conclusion of all project objectives . Sincerely yours, Raymond M. Holt Raymond M. Holt Library Consultant ATTACHMENT 3 Agenda #s . 2 Meeting Date: September 3, 2002 CITY COUNCIL, AGENDA TO: Honorable Mayor and Members of he City Council VIA: Linda C. Lowry, City Manager TITLE: Consider Options for Production of City Newsletter RECOMMENDATION: It is recommended that the City Council discuss the options for producing a monthly n provide direction to staff. FINANCIAL IMPACT: None of the options identified below will exceed the current budget for the newsletter DISCUSSION: The City Council will discuss the options available for producing a monthly City newsletter session. The options are as follows: 1. Partner with a current publication Chamber of Commerce Publication - $73,200 Diamond Bar Improvement Association $48,816 2. In House Publication 8'/2 X 11 — 4 page publication $51,031 Each of these options will be discussed in detail in the City Council Study Session. For a complete description of the options please refer to the Study Session report. PREPARED BY: --7 REVIEWED BY: ORT and 322). the study lore CITY COUNCIL ,4genda # 8.3 Meeting Date: September 3, 200: AGENDA REPORT TO: Honorable Mayor and Members of e City Council VIA: Linda C. Lowry, City Manago�4 TITLE: Introduce Ordinance No. 09(2002) amending Title 15 of the Diamonc Municipal Code and adopt Resolution No. 2002-67 determining modifications to the California Building, Plumbing and Electrical Code: reasonably necessary. Recommendation: Approve first reading by title only and waive full reading of Ordinance No. 09(2002), a public hearing for September 17, 2002 and adopt Resolution No. 2002-67. Budget Implication: None. Background: Bar that are set Every three years, the State of California reviews various Model Building ode regulations and typically adopts the most current California Building Codes printed by the International Conference of Building Officials (ICBG). The codes most recently adopted by the State are the "California Building Code," 2001 Edition, Volumes 1 arid 2, including all appendices thereto, the "California Mechanical Code," 2001 Edition and the appendices thereto, the "California Plumbing Code," 2001 Edition and the appendices thereto, the "California Electrical Code," 2001 Edition and the appendices thereto. Local jurisdictions are required to adopt these codes by ordinance or they automatically be adopted by operation of law. The State allows local municipalitif amend the California Building Codes to meet the unique climatic, geographical, topographical conditions of a city. The most significant technical changes summarized below and in the next few pages. Discussion: wi I I :s to and are Proposed is an Ordinance amending Title 15 of the Municipal Code of the City of Diamond Bar. Staff has also provided a Resolution making express findings and determinations that modifications to the California Building Code, California Plumbing Code, and California Electrical Code are reasonably necessary because of local climatic, geological or topographical conditions. Mayor and Members of the City Council September 3, 2002 Page Two History of Building Codes: The building code is not a modern concoction/invention. The history of building regulation and codes extends back thousands of years. We find mention of building laws from the time of ancient Babylonian Empire of Hammurabi, about 2000 B.C. The building code of Hammurabi is the earliest known code of law. Excerpts from this ode include: "If a builder has built a house for a man and his work is not strong, and if the house he has built falls in and kills the householder, that builder shall be slain." Our American building codes evolved from the cycle of needs and dangers arising out of unregulated construction. The colonists took whatever building materials were at hand and constructed hastily improvised shelters. As has always, unfortunately, )een the case, our modern building codes were the result of an evolutionary process tha has its roots deeply embedded in disaster and tragedy. From 1800 to 1900, 11 major American cities were devastated by fires that took unrecorded numbers of lives and damaged or destroyed property in the hundreds of millions of dollars, includinc the Chicago fire of 1871. It is probably safe to say that a combination of building inspe tion and fire prevention efforts working together have resulted in great reductions i fire losses. When the question is asked, "Why do we need building laws?", it would be safe to say that in the past 5000 years, millions of lives have been sacrificed for lack of such laws. The primary intent of building regulation is to provide reasonable control for construction, use and occupancy of buildings and all of their various components. Thus, such codes are minimum in nature, however the word minimum should not be misconstrued as inferior or shoddy work. Codes must be based upon what is generally accepted as good standard of construction. Only those codes that are reasonable, practical, or necessary ca be legally enforced. Properly written codes will contain provisions requiring that buildings and structures be erected, utilized and maintained in a manner reducing the ri k to human life. The authority to regulate construction and use of buildings and structures through the application of codes is a valid and proper exercise of the enforcement agency, be it the state, county or municipality. City Adoption: In May 1999, the Diamond Bar City Council adopted the 1998 California Building C des to meet state mandates. Since then, the State has adopted the most current Building Codes printed by the International Conference of Building Officials. During the state adoption process, changes and omissions occurred. These changes and omissionc, are enclosed in the 2001 edition of above referenced codes. In May of this year, the Sta a of California adopted the 2001 codes, which allowed local cities, by law, 180 days to f Ilow suit if said cities intend to modify state codes. This year, local cities have until Mayor and Members of the City Council September 3, 2002 Page Three November 1, 2002 to amend and adopt the 2001 State Codes. The 2001 State Model Codes included the integration of three Model Codes: l The B.O.C.A. Code; the S.B.C.C. Code; and the I.C.B.O. Code. By integrating the hree codes, the 2001 State Model Code is widely used throughout the United States. The 2001 edition includes two volumes. Volume One includes administrative, fire anc life - safety, and field inspection provisions. Volume Two contains structural engine ring design provisions; and material, testing and installation standards. The most significant technical change from the 1998 State Codes to the 2001 Codes are as follows: In the engineering section of the California Building Code, structural member values have been reduced, which means that larger framing/structural members are to be used. Stricter design criteria are mandated for both commercial and resid ntial structures. These changes are due to the knowledge acquired by designers and code administrators during the period following the 1998 Northridge earthquake. Other changes include penetration through fire walls, flame barriers, parapet construction, labels for fire doors, sprinkler requirements for "M" occupancies, means of egress exit travel requirements through intervening rooms, hazardous location - pool barrier, glass and glazing scope, attic and laundry ventilation, design load for patio covers, repair of building damaged by natural disaster, anchorage of concrete or masonry wal s in seismic zones 3 & 4, and prescriptive sill bolting requirements for seismic zones 3 & 4 have been increased. The following describes recommended amendments pertaining to the City of Diar�iond Bar to the California Building Codes: Section 30121.2 "Permits not required for fences not over 6 feet high" of the Uniform Administrative code is deleted. This would require a fence, on - retaining, to have a permit and be inspected. The change is due to many wall failures, strong winds, storms, seismic events and expansive soil conditions. Section 202.c is amended to give the Building Official "Right of Entry" wh n in possession of a warrant. Section 204.1(b) establishes the City Council to act as a Board of Appeals in making a final determination of any appeal filed against the Building Official's code interpretations or alternate materials. Section 301(a) has been amended to require the Building staff to collect permit information for all demolitions, thus mandating the Department's review of all demolition sites for maintenance and safety conditions (e.g. pedestrian protection). Mayor and Members of the City Council September 3, 2002 Page Four Section 301.2.1.1. has been amended to further define storage sheds,l, tool sheds, and similar accessory buildings. After reviewing Code Enforcement (files, it has come to our attention that so-called tool sheds and playhouses are often equipped with elaborate electrical and plumbing systems, which may be usd for housing people. This amendment requires a permit for such a structure. Section 303.4 has been amended to reduce the demolition permit duration from 180 days to 45 days. This amendment will allow Building staff to review the building sites more frequently, thus expediting the demolition phase of projects and reducing the possible eyesores related to demolition projects. Section 1806.10 is added and amended to establish minimum design criteria for all foundation work in expansive soil conditions. Throughout the City of Diamond Bar, expansive soil (adobe) exists, which mandates a soils report for any foundation work. By adopting this amendment, the costly soils report can be omitted from typical room addition plans. Section 1503 has been amended to require a Class "C" roof material for all new buildings and existing buildings throughout the City when twenty-five percent (25%) or more of the roofed area is re -roofed within a one year period. The lass "C" rated roof is only effective against very small fires and may consist of ood shakes, which have been treated with fire retardant materials. Section 3304.5 (Appendix) is added to transfer the power and duties us ally exercised by the Building Official on all items dealing with excavation and grz ding to the City Engineer. This amendment is proposed due to the complexity o the submitted grading plans, due to the diverse topography in the City of Diamond Bar. Dealing with this type of challenge requires the expertise of a civil engi eer that is accustomed in addressing these projects, and this amendmentould address this need. Article 336-3 (a) Uses Permitted. 336-3 (a) Type NM is amended to read: "Type NM cable shall be permitte for ),^+1- exposed concealed work in normally dry locations. It shall be permissible to install or fish Type NM cable in air voids in masonry block or tile walls where such walls are not exposed or subject to excessive moisture or dampness." 336-3 (b) Type NMC is amended to read: "Type NMC cable shall be permi ed: (1) for both concealed work in dry, moist, damp, or Corr sive locations; (2) in outside and inside walls of masonry block or tile; (3) in a shallow chase in masonry, concrete, or adobe protected against nails or screws by a steel plate at least 1/16 inch (1.59 mm) thick and covered with plaster, adobe, or similar finish." Mayor and Members of the City Council September 3, 2002 Page Five These changes will help eliminate damage to nonmetallic cable in locations sub damage due to weather, ultra -violet light, or personal use (i.e. garages, attics, exterior soffits, under open -roofed patios). Article 336-4. Uses not Permitted. 336-4 (a) Type NM or NMC. "Types NM and NMC cables shall not be any dwelling or structure exceeding three floors above grade: (2) as entrance cable; (3) in commercial garages having hazardous (c locations as provided in Section 511-3; (4) an theaters and 6imilar leGatie permitted—by—Sec-ti R 501 4(b), and 504. and and indu buildings. For the purpose of this article, the first floor of a building be that floor that has fifty percent or more of the exterior wall surface level with or above finished grade. One additional level that is the first and not designed for human habitation and used only for vehicle par storage, or similar use shall be permitted. " In many cases, the Building Department has encountered damage to nonmei sheathed cable during inspections of commercial tenant improvements. Most o damage is due to the use of steel studs, mandated by the Building Code. The ori article contained many exceptions to commercial use already, however this change broaden the safety net to include office type uses. Table 300-5. "Minimum Cover Requirements, 0 to 600 Volts, Nominal, BL Inches (Cover is defined as the shortest distance measured between a pc the top surface of any direct buried conductor, cable, conduit or other ra( and the top surface of finished grade, concrete, or similar cover.) conductors, cables, conduits, or other raceway used for one -and two t dwelling driveways and parking areas, and used for no other purpose, be buried no less than 24 inches below finished grade. " Due to the expansive -type soil throughout Diamond Bar, it is necessary to additional inches to bury electrical wiring under one -and -two family dwelling d and parking areas. The proposed ordinance reintroduces the Uniform Administrative Code, 1997 Ed which will aid the Building Official in administrative, organizational and enforce rules and regulations for the technical codes that regulate site preparation construction, alteration, moving, demolition, repair, use and occupancy of build structures and building service equipment within the City of Diamond Bar. ct to nder d: in vice- fied) A -as ;trial ;hall area evel ,ing, allic- the Sinal will al in it on sway All mily ;hall six lent and Mayor and Members of the City Council September 3, 2002 Page Six Also, the proposed ordinance reintroduces the Uniform Housing Code, 1997 Edition. This Code establishes minimum requirements for housing standards, thus enhancing the quality of life in Diamond Bar. It gives the City authority to address maintenance of residential housing as it relates to required exiting, minimum light and ventilation, sanitation facilities, electrical wiring and weather protection. Within the Code, there is a provision for abatement of substandard housing. Highlighted within the ordinance is an addition to the Plumbing Code requiring all new structures to be equipped with an additional main for future use of reclaimed water for landscape irrigation systems. The Building staff discussed the high rise package (Section 1807, Special Provis ons) with the Fire Department and concluded that the County equipment (ladders) can -neet the 75 foot height limitation mandated by Section 1807 of the 2002 California Building Code. The Department recommended that no modification to this section is required. A response from the Building Industry Association (B.I.A.) was received indicatinthat proposed amendments to the Uniform Model Codes were minor in nature and woul not have an impact on the building industry. The Fire Department has received and reviewed the proposed California Building Code amendments and has determined that the amendments will not negatively impact the Fire Codes. Pursuant to the Government Code, a public hearing must be scheduled with a published at least 14 days prior to the adoption of the ordinance. Attachments: 1. Draft Ordinance No. 09(2002) 2. Draft Resolution No. 2002-67 AR� repared By Reviewed By ORDINANCE NO. 09 2002 AN ORDINANCE OF THE CITY OF DIAMOND BAR AMENDING TITLE 15 OF THE DIAMOND BAR CODE ADOPTING, BY REFERENCE, THE "UNIFORM ADMINISTRATIVE CODE," 1997 EDITION, THE "CALIFORNIA BUILDING CODE," 2001 EDITION, VOLUMES 1 AND 2, INCLUDING ALL APPENDICES THERETO, THE "CALIFORNIA MECHANICAL CODE," 2001 EDITION AND THE APPENDICES THERETO, THE "CALIFORNIA PLUMBING CODE," 2001. EDITION AND THE APPENDICES THERETO, THE "CALIFORNIA ELECTRICAL CODE," 2001 EDITION AND THE APPENDICES THERETO, "THE UNIFORM HOUSING CODE," 1997 EDITION AND THE APPENDICES THERETO AND THE "UNIFORM SWIMMING POOL, SPA AND HOT TUB CODE," 2000 EDITION, TOGETHER WITH CERTAIN AMENDMENTS, ADDITIONS, DELETIONS AND EXCEPTIONS INCLUDING FEES AND PENALTIES. A. Recitals. (i) Section 17922 of the California Health & Safety Code mandates adoption, by reference, of the uniform codes. the (li) At least one copy of each of the codes and standards identified in this Ordinance and certified as full, true and correct copies thereof by the City C erk of the City of Diamond Bar have been filed in the office of the City Clerk of the City of Diamond Bar in accordance with the provisions of California Governrr,ent Code § 50022.6. (iii) All legal prerequisites to the adoption of this Ordinance have B. Ordinance. NOW, THEREFORE, the City Council of the City of Diamond Bar hereby find, determine and ordain as follows: Section 1: Ordinance No. 06 (1999), as heretofore adopted, hereby is repealed a of the operative date of this ordinance, provided, however, that said repeal shall not apply to or excuse any violation thereof occurring prior to the effective date of this Ordinance and provided further that the California codes as adopted therein by reference and amended by Ordinance No. 09 (2002) of the City of Diamond Bar shall continue to be applicable to construction wherein plans have been submitted for plan check as of the effective date of this Ordinance so long as he initial permit therefor is issued not later than ninety (90) days after the effective date of this Ordinance. Section 2• "Division 2 of Chapter 15.00 of the Diamond Bar City Code is ame read, in words and figures, as follows: DIVISION 2. UNIFORM ADMINISTRATIVE CODE "Sections: "15.00.110 Uniform Administrative Code.- Adopted "15.00.120 Amendments Section 202.1 - Amended. Section 202.3 - Amended. Section 202.9 - Deleted. Section 204 - Amended. Section 204.1 - Amended. Section 204.2 - Amended. Section 301.1 - Amended. Section 301.2.1.1. - Amended. Section -301.2.1.2. - Deleted. Section 301.2.1.5. - Amended. Section 301.2.1.11 -Amended. Section 302.1 - Amended. Section 303.4 - Amended. Section 303.6 - Added. Section 304.2 - Amended. Section 304.3 - Amended. Section 304.4 - Amended. Section 304.5 - Amended. Section 304.6 - Amended. Section 310 - Added Section 310.1 - Added Section 310.2 - Added Section 310.2. - Added Section 310.2. - Added Section 310.2. - Added Section 311 - Added Section 312 - Added Tables Deleted - Fees Established "15.00.130 Penalties - Added "15.00.110 Uniform Administrative Code -Adopted. to "The Uniform Administrative Code", 1997 Edition, as published by the International Conference of Building Officials, hereby is adopted, in its entirety, except as hereinafter provided, as the Administrative Code of the City of Diamond Bar pertaining to building and construction regulations within the City, together with the amendments, additions, deletions and exceptions set fort f� in this Division. "15.00.120 Amendments Notwithstanding the provisions of Section 15.00.110, the Uniform Administrative Code is amended as follows: Section 202.1 - Amended. "Section 202.1 of the Uniform Administrative Code hereby is amended to read, in words and figures, as follows: "Section 202.1. General. The Building Official shall enforce the provisions of the Chapter and shall have the responsibility for making interpretations of the Uniform Codes, for deciding upon the approval of equipment and materials, and for granting the special permission contemplated in a number of code sections hereof. Section 202.3 - Amended. "Section -202.3. of -the Uniform Administrative Code hereby is amendeto read, in words and figures, as follows: "Section 202.3. Right of Entry. The Building Official, or his/her duly authorized representative, shall have the authority to enter any buildinc or premises for the purpose of investigation of the existence of suspectec or reported damage or defects which constitute an immediate danger to human life or an immediate hazard to public safety or health. Except in emergency situations, the Building Official, or his/her authorized representative, shall not enter any building or premises without the consent of the owner or occupant thereof, unless he/she possesses a warrant authorizing entry and search of the premises. No person shall hinder or prevent the Building Official, or his her authorized representative, while in the performance of the duties herein described as emergency situations or while in possession of a warrant, from entering upon and into any and all premises under his/her jurisdiction, at all reasonable hours, for the purpose of inspecting the same to determine whether or not the provisions of the Chapter and all other applicable laws or ordinances pertaining to the protection of persons or property are observed therein. Section 202.9 - Deleted. "Section 202.9. of the Uniform Administrative Code hereby is deletedin its entirety. Section 204 - Amended. "Section 204 of the Uniform Administrative Code hereby is amended to read, in words and figures, as follows: "Section 204.1. Appeals. A decision of the Building Official regarding interpretation or implementation of any provision of this Chapter or the C adopted hereby shall be final and shall become effective forthwith upon service of the decision by the Building Official, in writing, upon the permittee. I For the purposes of this section, service upon the permittee shall mean ether personal delivery or placement in the United States Mail, postage prepaid, and addressed to the permittee at his last known business address; provided, however, that the permittee may, within ten (10) days after the effective date of the decision of the Building Official, file an appeal with the City Clerk, in writing, specifying the reason or reasons for the appeal and requesting that the Boa�d of Appeals review the decision of the Building Official. "Section 204.2. The City Council shall act as the Board of Appec making a final determination of any appeal filed in accordance with the provi: of Section 204 of this Code. The City Clerk shall schedule a hearing or appeal at reasonable times at the convenience of the Board of Appeals, bu later that thirty (30) days after receipt of the written appeal. The permittee appear in person before the Board or be represented by an attorney and introduce evidence to support his claim. The Building Official shall transmit ti Board all records, papers, documents, and other materials in support o decision and shall provide a copy thereof to the permittee appealing the dec of the Building Official.-- The permittee appealing the decision of the Bui Official shall cause, at his own expense any tests or research required b) Board to substantiate his claim to be performed or otherwise carried out. Board may continue such appeal hearing from time to time as deemed nece: by the Board. The Board may, by resolution, affirm, reverse or modify in " or in part, any appealed decision, determination, or interpretation of the Bui Official. A copy of the resolution adopted by the Board shall be mailed tc permittee and the Board's decision shall be final upon the mailing, by Ui States Mail, postage prepaid, to the permittee's last known address of record Section 301.1. - Amended. "Section 301.1. of the Uniform Administrative Code hereby is ame read, in words and figures, as follows: "Section 301.1. Permits Required. Except as specified in Section 3 of this section, no building or structure regulated by this Code shall be ere( constructed, enlarged, altered, repaired, moved, improved, removed, conve or demolished unless a separate permit for each building or structure has been obtained from the Building Official. All signs affixed to any buildin structure and not otherwise requiring a permit hereunder shall require a buil permit. Section 341.2.1.1. -Amended. "Section 301.2.1.1. of the Uniform Administrative Code hereby is a to read, in words and figures, as follows: "Section 301.2.1.1. Detached accessory buildings used as tool storage sheds, playhouses, and similar uses provided that: a. The building is accessory to a dwelling unit. in )ns the not the his ling the The sary hole ling the cited to .2 first i or ed and b. The building neither exceeds 120 square feet in roof area nor exceeds 6 feet in overall height. C. The building has no plumbing or electrical installations or fixtures. d. The building is separated from any similar accessory structure's by a minimum distance of 6 feet. Section 301.2.1.2. - Deleted. " Section 301.2.1.2 of the Uniform Administrative Code hereby is de in its entirety. Section 301.2.1.5. - Amended. "Section 301.2.1.5. of the Uniform Administrative Code hereby is a to read, in words and figures, as follows: "Section 301.2.1.5. Retaining walls which are not over 3 feet in Might measured from the bottom of the footing to the top of the wall, unless suppofting a surcharge.orAmpounding flammable liquids. 1 Section 301.2.1.11. -Amended. "Section 301.2.1.11, of the Uniform Administrative Code herebis amended to read in words and figures, as follows: "Section 301.2.1.11. Prefabricated swimming pools, spas, or hot ubs accessory to Group R, Division 3 Occupancy in which the pool walls are embedded no more than 12 inches below the adjacent grade and if the capc city thereof does not exceed 5,000 gallons. Section 302.1 - Amended. Section 302.1 of the Uniform Administrative Code hereby is amende to read, in words and figures, as follows: "Section 302.1. Application. Application for a permit to perform the ark shall be made in writing to the Building Official and shall fully describe said work. Plans, engineering calculations, diagrams, and other data, incluc ing specifications and schedules, may be required to determine whether the installation as described will be in conformance with the requirements of this Title. If it is found that the installation as described will conform with all I gal requirements, and if the applicant has complied with the provisions of this Titl , a permit for such installation shall be issued. No deviation may be made from the installation described in the permit and plan without the prior written approval of the Building Official. Section 303.4 - Amended "Section 303.4 of the Uniform Administrative Code hereby is amended by the addition of the following exception to read, in words and figures, as follows, "EXCEPTION: Demolition permits shall expire by limitation and 'shall become null and void if the work authorized by such permits is not substantially commenced within 46 days of the date such permit was issued or as otherwise specified by the Building Official. Section 303.6 - Added. "Section 303 of the Uniform Administrative Code hereby is amendeby the addition of a new subsection 303.6 to read, in words and figures, as follo s: "Section 303.6. Qualifications of Permittee. No person shall be issued a permit under this Chapter until evidence of a valid California Contractor's Lic7nse and Workers Compensation Insurance is presented to the Building Official. "EXCEPTION: Owner -builder permit may be issued for occupancies in accordance with California law. Section 304.2 - Amended. "Section 304.2 of the Uniform Administrative Code hereby is amendd to read, in word and figures, as follows: "Section 304.2. Permit Fees. The fees required in this Chapter shall be paid to the Building Official for all work for which a permit is required by this Title. "The determination of value or valuation under any of the provisions ofl this Chapter shall be made by the Building Official whose determination shall be nal. The value is to be utilized in computing the permit and plan review ides established pursuant to this Chapter shall be the total value of all work for wiich the permit is issued including, by way of illustration and not by limita ion, construction and finish work, painting, roofing, electrical, plumbing, heating, air- conditioning, elevators, fire -extinguishing systems, and all other perma ent equipment. Section 304.3 - Amended. "Section 304.3. of the Uniform Administrative Code hereby is amendeto read, in words and figures, as follows: "Section 304.3. Plan Review Fees. When a plan or other data is requ red to be submitted for review and approval by the Building Official pursuant to this Chapter, a plan review fee shall be paid at the time of submittal of such plan or other data. Said plan review and recheck fees shall be established, and may be amended from time to time, by resolution of the City Council. Section 304.4 - Amended. "Section 304.4. of the Uniform Administrative Code hereby is amended to read, in words and figures, as follows: "Section 304.4. Expiration of Plan Review. Applications for which no permit is issued within 180 days following the date of submitted application ihall expire by limitation, and plans and other data submitted for review may there6fter be returned to the applicant or destroyed by the Building Official. The Buil Jing Official may extend the time for action by the applicant for a period not excee Jing 180 days upon request by the applicant showing that circumstances beyond the control of the applicant have prevented action from being taken. No applicEtion shall be extended more than once. in order to renew action on an applic tion after expiration, the applicant shall resubmit plans and pay a new plan review fee. Section 304.5 - Amended. "Section 304.5 of the Uniform Administrative Code hereby is amended to read, in words and figures, as follows: "Section 304.5. Failure to obtain a permit and to pay fees therefor be ore commencing work shall be deemed evidence of violation of the provisions of this Chapter. A .penalty, as- established by resolution of the City Council, shall be assessed for work commenced before a permit is issued. Whenever any work for which a permit is required under the provisions of this Chapter has b en commenced without the authorization such permit, a special investigation ma be required before a permit will be issued for any such work. In addition to ny regular permit fee and/or any penalty fee, the said investigation fee shall be collected as established by resolution of the City Council. Section 304.6 - Amended. "Section 304.6 of the Uniform Administrative Code hereby is amende� to read, in words and figures, as follows: "304.6. Fee Refunds. The Building Official shall collect such fees as re required to be paid by this Chapter and shall make no refund of fees paid ex ept in accordance the provisions of this section and in no event after one hand ed eighty (180) days have elapsed from the date of the issuance of the permit. All requests for refund of fees paid shall be made in writing to the Building Offi ial and shall be made in accordance with the procedures and refund schedule established by resolution of the City Cour cil. Section 310 - Added "Section 310 hereby is added to Chapter 3 of the Uniform Admini: Code by addition of a new section to read, in words and figures, as follows: "Section 310. Prohibited Uses of Building Sites. "310.1 Flood Hazard. Buildings are not permitted in an area determined by the city engineer to be subject to flood hazard by reason of inundatipn, overflow or erosion. "The placement of the building and other structures (including wallsll and fences) on the building site shall be such that water or mud flow will not be a hazard to the building or adjacent property. "EXCEPTION: This prohibition shall not apply when provision is ma a to eliminate such flood hazard to the satisfaction of the city engineer by providing adequate drainage facilities, by protective walls, suitable fill, raising the floor �evel of the building, a combination of these methods, or by other means. "310.2 Geologic Hazards. "310.2.1. No building or grading permit shall be issued under the provisions of this section when the city engineer finds that property outside the site of the proposed work could be damaged by activation or acceleration of a geologically hazardous condition and such activation or acceleration could be attributed to the proposed work on, or, change in use of, the site for which the permit is requested. For the purpose of this section, geologically Nazar ous condition does not include surface displacement due to earthquake faults. "310.2.2. Work requiring a building or grading permit by this code is not permitted in an area determined by the city engineer to be subject to hazard rom landslide, settlement, or slippage. These hazards include those from loose debris, slope wash and the potential for mudflows from natural slopes or grc ded slopes. For the purposes of this section, landslide, settlement, or slippage toes not include surface displacement due to earthquake faults. "310.2.3. Subject to the conditions of subsection 310.2.1 of this section, permits may be issued in the following cases: a. When the applicant has submitted an engineering geology and/or geotechnical engineering report or reports complying with the policies and provisions of city engineer which report or reports show that the hazard wil be eliminated prior to the use or occupancy of the land or structures by modifca ion of topography, reduction of subsurface water, buttressing, a combination of these methods, or by other means. b. When the applicant has submitted an engineering geology and/ geotechrlical engineering report or reports complying with the policies and provisions of the city engineer which report or reports -contain sufficient data to show that the ite appears to be in no danger for the intended use. Section 311 -Added "Section 311 hereby is added to Chapter 3 of the Uniform Admini Code to read in words and figures, as follows: "Section 311. Geology and Engineering Reports. The Building Official or the city engineer in the case of an application for a grading permit, may require an engineering geology or geotechnical engineering report, or both, where in his opinion such reports are essential for the evaluation of the safety of the site. The engineering geology or geotechnical engineering report or both shall contain a finding regarding the safety of the building site for the proposed structure against hazard from landslide, settlement or slippage and a finding regarding the effect that the proposed building or grading construction will have on the geo ogic stability of property outside of the building site. Any engineering geology report shall be prepared by a certified engineering geologist licensed by the Sta a of California. Any geotechnical engineering report shall be prepared by a civil engineer qualified to perform this work, such as a geotechnical engi eer experienced in soil mechanics. When both an engineering geology and geotechnical engineering report are required for the evaluation of the safety of a building site, the two reports shall be coordinated before submission to the Building Official or city engineer. Any finding regarding the safety of the builing site andthe effect that the proposed building or grading construction will hav on the geologic stability of property outside of the building site must be substanti ited with sufficient data and analyzed in a manner consistent with the current indt stry standard of care and must be concurred with by the city engineer who may rely on the opinion of independent geotechnical reviewers. Section 342 - Added "Section 312 hereby is added to Chapter 3 of the Uniform Admi Code to read, in words and figures, as follows: "Section 312 Earthquake Fault Maps. Special studies zones maps w hin the City of Diamond Bar prepared under sections 2622 and 2623 of the Ca' is Public Resources Code which show traces of earthquake faults are he by declared to be, on the date of official issue, a part of this code, and may be referred elsewhere in this code. Special studies zones maps revised under the above sections of the California Public Resources Code shall, on the date of It ieir official issue, supersede previously issued maps, which they replace. Copies of each of the above maps shall be available for examination by the public at the Department of Public Works, Department of Community Development and the Office of the City Clerk. Tables Deleted - Fees Established. "Tables No. 3-A, 3-B, 3-C, 3-D, 3-E, 3-F, 3-G, and 3-H of the Unifrm Administrative Code hereby are deleted in their entirety. All fees required s all be established by resolution of the City Council which may, from time to tine, amend the fees prescribed by such resolution." "15.00.130 Penalties for Violation of Division "It shall be unlawful for any person, fine, partnership, or corporation to violate any provision, or to fail to comply with any of the requirements, of this Divisi n. Any person, firm, partnership, or corporation violating any provision of this Divisio or failing to comply with their requirements shall be deemed guilty of a misdemeanor nd upon conviction thereof shall be punished by a fine not exceeding One Thousnd Dollars ($1,000.00) or by imprisonment not exceeding six (6) months or by both such fine and imprisonment. Each such person, firm, partnership, or corporation shall be deemed guilty of a separate offense for each and every day or any portion th reof during which any violation of any of the provisions of this Division or the Codes adopted hereby is committed, continued or permitted by such person, firm, partnershi or corporation, and shall be deemed punishable therefor as provided in this Division. Section 4: "Division 3 of Chapter 15.00 of the Diamond Bar City Code is amended to in words and figures, as follows: DIVISION 3. BUILDING CODE "Sections: "15.00.310 California Building Code - Adopted "15.00.320 Code Amendments Chapter 1 - Deleted. Section 1806.10 - Added. Section 1503 - Amended. Section 1504 - Amended. Table No. 15-A - Amended. Section 904.2.2.6 - Added. Section 3308 - Amended Section 3306 - Amended Section 3307 - Amended Section 3307.1 - Added Section 3307.2 - Added Section 3307.3 - Added Section 3309.1 - Amended Section 3309.2 - Amended Section 3309.3 - Amended Section 3309.9 - Amended Section 3309.10 - Added Section 3309.11 - Added Section 3310 (Appendix) -Amended. Section 3315 - Amended. Section 3315.6 - Added Section 3316 - Amended Section 3316.3 - Added Section 3316.4 - Added Tables 33-A and 33-B (Appendix) - Deleted. "15.00.330 Penalties - Added. "15.00.310 California Building Code -Adopted. "Except as hereinafter provided, the California Building Code, 2001 Edi (Part 2 of Title 24 of the California Code of Regulations), and the append thereto, which incorporates and amends the Uniform Building Code, 1 7 Edition, published by the International Conference of Building Officials, is hereby adopted by reference and incorporated herein as though fully set forth herein and shall constitute the Building Code of the City. A copy of such Code has been deposited in the office of the City Clerk and shall be, at all times, maintained by the City Clerk for use and examination by the public. "15.00.320 Code Amendments Notwithstanding the provisions of Section 15.00.320, the Califirnia Building Code is amended as follows. Chapter 1 - Deleted. "Chapter 1 of the California Building Code hereby is deleted, in its enti ety. All administrative, permitting and related requirements of said Chapter 1 o the California Building Code shall be governed by Division 2 of this Chapter. Section 1806.11 -Added. "Section 1806.11 of the California Building Code is hereby added tor ad, in words and figures, as follows: "Section 1806.11. Foundations on Expansive Soil. Foundation syst ms on expansive soil shall be constructed in a manner that will minimize dama a to the structure from movement of the soil. Slab -on -grad and mat -type footings for buildings located on expansive soils may be designed in accordance with the provisions of Division III or such other engineering design based pon geotechnical recommendation as approved by the building official. For residential -type buildings, where such an approved method of construction is not provided, foundations and floor slabs shall comply with the follo ing requirements: "1. Depth of foundations below the natural and finish grades shall be not less that 24 inches for exterior and 18 inches for interior foundations. "2. Exterior walls, and interior bearing walls shall be supported on continuous foundation. "3. Foundations shall be reinforced with at least two continuous one- alf- inch diameter deformed reinforcing bars. One bar shall be placed within our inches of the bottom of the foundation and one within four inches of the top of the foundation. "4. Concrete floor slabs on grade shall be cast on a four -inch fill of codrse aggregate or on a moisture barrier membrane. The slabs shall be at least t ree and one-half inches thick and shall be reinforced with welded wire mes or deformed reinforcing bars. Welded wire mesh shall have a cross-sectional ea of not less than five -hundredths square inch per foot each way. Reinforcing ars shall have a diameter of not less that three -eights inch and be spaced at irate als not exceeding 24 inches each way. "5. The soil below an interior concrete slab shall be saturated ',with moisture to a depth of 18 inches prior to casting the concrete. Section 1503 - Amended "Section 1503 of the California Building Code as heretofore a hereby is amended to read, in words and figures, as follows: "Roof Covering Requirements. "Section 1503. The roof covering or roofing assembly on any structure regul ted by this code shall as specified in Table 15-A and as classified in Section 1504. Noncombustible roof covering as defined in Section 1504.2 may be applied in accordance with the manufacturer's requirements in lieu of a fire -retardant roofing assembly. Roofing shall be secured or fastened to the supporting roof construction and shall provide weather protection for the building at the roof. "Roof -Coverings Within Fire Zones. "Unless governed by more stringent requirements of this law, roofs on all buildings within all areas designated as Fire Zone 4 by the Los Angeles County Fire Protection District, and approved by the City Council, shall have at least a Class A roof covering. "1. Section 1503 is applicable to new buildings and to existing buildings when twenty-five percent (25%) or more of the roof area is reroofed within a one- year period after issuance of a building permit. "2. Section 1503 is not applicable to existing buildings under the operation of a license or which owners have made applicable for licensure issued by the California Department of Social Services or the California Department of Health Service. "EXCEPTION: Existing buildings that have twenty-five percent (25%) or more of the roof area reroofed within a one-year period after the issuance of the building permit or after commencing construction, are required to be fire retarc ant by other provisions of this code. "3. The installer of the roof covering shall provide certification of the covering classification to the building owner and, when requested, to inspection authority having jurisdiction." Section 1504 - Amended. "Section 1504 of the California Building Code, hereby is amended by addition of subparagraph 1504.4 to read, in words and figures, as follows: "1504.4 EXCEPTION: Except as required within Section 1503 of California Building Code, as adopted by the City Council of the City of Diarr Bar, and notwithstanding any other provision of this Code, any existing! roof covering not in conformity with this Section may be repaired by the use of siilar non -conforming roof covering materials where the repair thereof does not ex0eed twenty-five percent (25%) of the existing gross roof area; provided, however that the twenty-five percent (25%) exception provided hereunder may be utilized only once in any twelve (12) month period time." Table No. 15-A - Amended. I "Table No. 15-A - Minimum Roof Classes of the California Building Code, as heretofore adopted by this Council, hereby is amended by deleting therefrom any and all references to "NR - Nonrated roof coverings" and substituting therefor "C - Class C roofing." Section 904.2.2.6 - Added. "Section 904.2.2.6 of the California Building Code hereby is amendeJ by the addition of a new subsection (6) to read, in words and figures, as follows: "Section 904.2.2.6. In buildings over three stories in height; provi Jed, however, the respective increase in area and in height specified in Sections 505 and 506, and the substitution for one-hour fire -resistive construction specified in Section 508 shall be permitted. For the purposes of this subsection the Building Official may consider a basement as a story where the basement would f ave originally been considered a story except for fill being placed against the buil ing. In making this determination the Building Official shall consult with the fire department. Section 3308 - Amended "Section 3308 of Chapter 33 (Appendix) of the California Building hereby is amended by addition to and modification of definitions therein to in words and figures, as follows: "BUILDING OFFICIAL. Whenever in Chapter 33 (Appendix) the term "buil ing official" is used, said term shall mean, and all powers and duties to be exercised by the building official shall be vested in, the city engineer of the City of Diam nd Bar. "ENGINEERING GEOLOGIST shall mean a person experienced and knowledgeable in engineering geology and holding a valid certificate of registration as a geologist issued by the State of California. "LANDSCAPE ARCHITECT shall mean a person holding a valid certificate of registration as a landscape architect issued by the State of California. "SOILS ENGINEER (GEOTECHNICAL ENGINEER) shall mean a civil engineer experienced and knowledgeable in the practice of soils (geotechnical) engineering and holding a valid certificate of registration as a soil (geotechnical) engineer issued by the State of California. Section 3306 - Amended Section 3306.3 - Added "Section 3306 hereby is amended by adding subsections 3306.3, 3306.3a and 3306.3b of Chapter 33 (Appendix) of the California Building Code to read, in words and figures, as follows: "Section 3306.3 Other Permits Required and Jurisdiction of Other Agencies. "Section 3306.3.a Other Permits Required. Permits issued under provisions of this Chapter 33 (Appendix) convey no right to erect any foundation, structura or building, or construct any swimming pool, spa or hot tub, or do any plumbing work, or do any electrical work. Regular foundation, structure or building; swimming pool, spa or hot tub; plumbing; electrical or other permits shal be secured for all such work. "Section 330&.3.b Jurisdiction of Other Agencies. Permits issued under provisions of this Chapter 33 (Appendix) shall not relieve the owner of the responsibility for securing permits, licenses or approvals that may be required from other departments or divisions of the governing agencies. Section 3307 - Amended "Section 3307 of Chapter 33 (Appendix) of the California Building Code hereby is amended by adding subsection 3307.1, 3307.2, and 3307.3 to read, in words and figures, as follows: Section 3307.1 - Added "Section 3307.1. Hazardous Conditions. Whenever the city engineer determines that any existing excavation, embankment or fill has become a hazard to life'and limb, or endangers structures, or adversely affects the safety, use or stability f a public way or drainage channel, the owner of the property upon which the excavation, embankment or fill is located, or other person or agent in control of said property, upon receipt of notice in writing from the city engineer shall within the period specified therein repair, reconstruct or remove such excavation, embankment or fill so as to eliminate the hazard. Section 3307.2 - Added Section 3307.2. Maintenance of Protective Devices and Rodent Control. The owner of any property on which grading has been performed pursuant to a permit issued under the provisions of this code, or any other person or agent in control of such property, shall maintain in good condition and repair all drain ge structures and other protective devices and burrowing rodent control when shown on the grading plans filed with the application for grading permit and approved as a condition precedent to issuance of such permit. Section 3307.3 - Added "Section 3307.3. Correlation With Other Sections. The provisions of this are independent of the provisions of Division 9, Building and F Rehabilitation Code of Title 15 of the Diamond Bar City Code. Section 3309 - Amended Section 3309.1 - Amended "Section 3309.1 of Chapter 33 (Appendix) of the California Building Code is amended to read, in words and figures, as follows: "Section 3309.1. Permits Required. Except as exempted in Section 3306 of this Chapter 33 (Appendix), no person shall do any grading without first obtaining a grading permit from the city engineer. A separate permit shall be required for each site, and may cover both excavations and fills, except that a grading p rmit may be issued for a site to include incidental minor work outside the sit on contiguous property, provided that the owner of such contiguous property has filed with the city engineer written consent to the work. Such consent shall include a statement that the owner will irrigate and maintain planted slopes and maintain drains located within his property and the owner will hold the Cit of Diamond Bar free and clear of any liability for damages do to the proposed w rk. Section 3309.2 -Amended "Section 3309.2 of Chapter 33 (Appendix) of the California Building Code he is amended to read, in words and figures, as follows: "Section 3309.2. Application. The provisions of Section 302 of the Unif rm Administrative Code, as duly adopted, are applicable to grading and in addition the application shall state the estimated quantities of work involved. Section 3309.3 -Amended "Section 3309.3 of Chapter 33 (Appendix) of the California Building Code h is amended to read, in words and figures, as follows: "Section 3309.3. Grading Designation. Grading involving any fill intender support structures, or grading for the development of more than one lot or par or grading in excess of 1,000 cubic yards, or grading which includes excava, or fill in excess of 5 feet in depth or height shall be performed in accordance N the approved grading plan prepared by a civil engineer, and shall be designa as "engineered grading". All other grading shall be designated as regi grading" unless the permittee chooses to have the grading performed "engineered grading" or unless the city engineer determines that spe conditions or unusual hazards exist, in which case grading shall be designs as and conform to the requirements of "engineered grading". Section 3309.9 - Amended to 'I as "Section 3309.9 of Chapter 33 (Appendix) of the California Building Code hereby is amended to read, in words and figures, as follows: "Section 3309.9. Issuance. The provisions of Section 303 of the Uniform Administrative Code, as duly adopted, are applicable to grading permits. The city engineer may require that grading operations and project designs be modifi d if delays occur which incur weather -generated problems not considered at the ime the permit was issued. The city engineer may require professional inspection and testing by the soils engineer. When the city engineer has cause to believe that geologic factorsnay be involved, the grading will be required to conform to engineered grading. Section 3309.10 - Added "Section 3309.10 hereby is added to Section 3309 of Chapter 33 (Appendix) of the California Building Code, by addition of a new subsection to 3309.10a, and 3309.10b read; in words -and figures, as follows: "Section 3309.10 Denial of Permit. "Section 3309.10.a. Flood and Geologic Hazards. The city engineer shall not issue a grading permit in any case where he finds that the work, as proposed by the applicant, is likely to adversely affect the stability of adjoining prope or result in the deposition of debris on any,public way or interfere with any exi ting drainage course or be in any area determined to be subject to flood or geol gic hazard under provisions of Chapter 3 of the Uniform Administrative Code, as July adopted and amended. EXCEPTION 1: This prohibition shall not apply when provision is made to eliminate such flood or geologic hazard to the satisfaction of the city engineer under the provisions of Section 310, Chapter 3 of the Uniform Administrative Code, as duly adopted and amended. EXCEPTION 2: This prohibition shall not apply when grading work in an existing drainage course is designed to meet all requirements for grading in drainage courses under the City's Hillside Management Ordinance and provision is made to the satisfaction of the city engineer to adequately collect, convey and discharge flows through the project without increasing erosion or deposition of debris or adversely affecting upstream or downstream properties. "Section 3309.10.b. Land Use. The city engineer shall not issue a g permit for any work on the site unless the proposed uses shown on the g plan for the site will comply with the provisions of the Zoning Code Ordina the City of Diamond Bar. Section 3309.11 - Added ling ling of "Section 3309.11 hereby is added to Section 3309 of Chapter 33 (Appendix) of the California Building Code by addition of a new subsection 3309.11a and 3309.11 b to read, in words and figures, as follows: "Section 3309.11. Import and Export of Earth Materials in Excess of 10, Cubic Yards. "Section 3309.11.a. Transport Over Public Maintained Streets. In additio to other provisions of this code, the following requirements shall apply when a rth materials in excess of 10,000 cubic yards are to be exported from or importe to a grading site by transporting such materials over a publicly maintained street The point of access to the public street shall be located as approved by the city engineer. 2. Special safety precautions, including, but not limited to, the access road approach grade and alignment to the public street, sight distance at the intersection with the public street and traffic control devices may be required by the city engineer. "Section 3309.11.b Zoning Ordinance Compliance. No grading permit shall, be issued for the import or export of more than 10,000 cubic yards of earth material to or from a grading site where such work would be classified as an "off-site transport grading project" as defined in Title 22, entitled "Zoning Ordinance", of the County of Los Angeles, as duly adopted by the City of Diamond Bar, un ess the project is in conformance with Title 22. Section 3310 (Appendix) - Amended. "Section 3310 of Chapter 33 of the California Building Code Appe dix hereby is amended to read, in words and figures, as follows: "Section 3310. Grading l=ees. Whenever any permit fees, plan re fees, inspection fees or other fees are required to be paid the same shall be in accordance with the procedures and in such amounts as established, and be amended from time to time, by resolution of the City Council. Section 3315 - Amended Section 3315.6 -Added iew aid "Section 3315 hereby is amended by adding subsection 3315.6 of Chapte33 (Appendix) of the California Building Code to read, in words and figures as follows: "Section 3315.6. Overflow Protection. Bergs, swells or other devices shall be provided at the top of cut or fill slopes steeper than five horizontal to one ve ical to prevent surface waters from overflowing onto and damaging the face of the slope. Gutters or other special drainage controls shall be provided where the proximity of runoff from buildings or other structures is such as to po e a potential hazard to slope integrity. Section 3316 - Amended Section 3316.3 - Added "Section 3316 hereby is amended by adding subsection 3316.3, and 3316.4 of Chapter 33 (Appendix) of the California Building Code to read, in word, and figures, as follows: "3316.3. Temporary Erosion Control Precautions. Grading operations shall be planned to avoid the rainy season, October 15 and April 15. Grading permits shall only be issued when the city engineer has approved a plan for er sion control and silt retention. i "3316.3x. The city engineer shall not issue a grading permit for any work o be commenced between October 1 of any year and April 15 of the foil ing calendar year, unless detail plans for such work include the details of prote tive measures, including desalting basins or other temporary drainage c ntrol measures, pr both, as -may be necessary to protect the adjoining public and private property from damage by erosion, flooding or deposition of debris XA hick may originate from the site or result from such grading operations. If grading is begun prior to October 15, all protective measures shall be inst lied prior to October 15. If grading is begun on or after October 15, all prote tive measures shall be installed before grading is begun. All protective measures shall be maintained in good working order until April 15 of the succeeding year, where grading is done between October 15 and December 31, or until April 5 of the same year when grading is done between January 1 and April 15, ur less their removal at an earlier date is agreed to by the city engineer. "3316.3b. Where a grading permit is issued and grading work commenced fter April 15 and before October 1 of any year and the plans for such work d not include details of the protective measures described in section 3316.3.a, a d it appears that the grading and installation of the permanent drainage device as authorized by the permit will not be completed by October 15, then, on or b ore October 1 the owner of the site on which the grading is being performed steal file or cause to be filed with the city engineer revised detail plans which inc ude details of the protective measures described in, and in all other respects fol ow, the provisions of section 3316.3.a. "3316.3c. Effect of Noncompliance. Should the owner fail to submit detail p ans or to provide the protective measures required by sections 3316.3.a nd 3316.3.b by the date specified therein, it shall be deemed that a default has occurred under the conditions of the grading permit security. Thereupon the city engineer may enter the property for the purpose of installing, by city force or other means, the drainage and erosion control devices shown on the appro ed detail plans, or if there are no approved detail plans, as may be dee ed necessary to protect adjoining property from storm damage, or the city engi eer may cause the owner of the site to be prosecuted as a violator of this code, o he may take both actions. Section 3316.4 - Added "Section 3316.4 hereby is added to Section 3316 of Chapter 33 (Appendix) 6f the California Building Code by addition of a new subsection to read, in wordsi and figures, as follows: "Section 3316.4 Permanent Erosion Control. "Section 3316.4.a. Planting and Irrigation. The surface of all manufactured slopes shall be protected against damage by erosion by the installation of a permanent irrigation system and planting with ground cover, shrubs and/or Tees which provide satisfactory long term erosion control. Planting and plant mat rials shall be specified and installed in accordance with the Hillside Manage ent Ordinance of the City of Diamond Bar. The irrigation system shall pr vide adequate coverage and the proper application rate to maintain the approp iate moisture for the establishment and proper growth of the plantings installed but the irrigation shall not saturate the slopes or cause erosion. "Section 3316.4.b. Planting and Irrigation Plans and Specifications. For gra ing which includes cut slopes more than 5 feet in height; or fill slopes suppo ing structures or more than 3 feet in height; or natural slopes disturbed more tha 10 feet in surficial extent by the grading operations planting and irrigation plans and specifications shall be submitted for approval of the city engineer. Fo all manufactured slopes more than 20 feet in height or natural slopes distu bed more than 20 feet in surficial extent by grading operations plans shall be prepared and signed by a civil engineer or landscape architect. "Section 3316.4.c. Rodent Control. All manufactured slopes steeper thanour horizontal to one vertical within a grading project adjacent to undevelopedor unoccupied land shall be protected from potential slope damage by a preventative program of burrowing rodent control. 1 "Section 3316.4.4. Release of Security. The planting and irrigation sys# ms required by this section shall be installed as soon as practical after ro gh grading. Prior to final approval of grading and before the release of gra ing security, the planting shall be well established and growing on the slopes nd, where required by subsection 3316.4.c, there shall be evidence of an elle ive rodent control program. Tables A -33-A and A -33-B (Appendix) - Deleted. "Tables No. A -33-A and A -33-B hereby are deleted from Chapter 33 of California Building Code Appendix in their entirety." "15.00.330 Penalties for Violation of Division "It shall be unlawful for any person, firm, partnership, or corporation to violate any provision, or to fail to comply with any of the requirements, of his Division. Any person, firm, partnership, or corporation violating any provisio of this Division or failing to comply with their requirements shall be deemed guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding One Thousand Dollars ($1,000.00) or by imprisonment not exce4ding six (6) months or by both such fine and imprisonment. Each such person, ;firm, partnership, or corporation shall be deemed guilty of a separate offense for ach and every day or any portion thereof during which any violation of any o the provisions of this Division or the Codes adopted hereby is committed, continued or permitted by such person, firm, partnership, or corporation, and shad be deemed punishable therefor as provided in this Division. Section 5• "Division 4 of Chapter 15.00 of the Diamond Bar City Code is amended to in words and figures, as follows: DIVISION 4. MECHANICAL CODE "Sections: "15.00.510 California Mechanical Code -Adopted "15.00.520 Amendments "15.00.530 Penalties -Added. "15.00.510 Mechanical Code -Adopted. "Except as hereinafter provided, the 2001 Edition of California Mecha ical Code (Part 4 of Title 24 of the California Code of Regulations) and the Appendices thereto, which incorporates and amends the Uniform Mecha ical Code, 2000 Edition, published by the international Conference of Buil ing Officials, is hereby adopted by reference and incorporated herein as though ully set forth herein and shall constitute the Mechanical Code of the City. A co of such Code has been deposited in the office of the City Clerk and shall be, all times, maintained by the Clerk for use and examination by the public. "15.00.520 Amendments Notwithstanding the provisions of Section 15.00.520, the California Mechanical Code is amended as follows: Chagter 1 -^Deleted. "Chapter 1 of the California Mechanical Code hereby is deleted, i its entirety. All administrative, permitting and related requirements of said Chapter 1 of the California Mechanical Code shall be governed by Division 2 of his Chapter. "15.00.530 Penalties for Violation of Division It shall be unlawful for any person, firm, partnership, or corporation to any provision, or to fail to comply with any of the requirements, of this D i I Any person, firm, partnership, or corporation violating any provision of this Division or failing to comply with their requirements shall be deemed guilt} of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding One Thousand Dollars ($1,000.00) or by imprisonment not exceeding six (6) months or by both such fine and imprisonment. Each such person,' firm, partnership, or corporation shall be deemed guilty of a separate offense forieach and every day or any portion thereof during which any violation of any f the provisions of this Division or the Codes adopted hereby is committed, cont nued or permitted by such person, firm, partnership, or corporation, and sh 11 be deemed punishable therefor as provided in this Division. Section 6: "Division 5 of Chapter 15.00 of the Diamond Bar City Code is amended to in words and figures, as follows: DIVISION 5. PLUMBING CODE "Sections: - "15.00.710 California Plumbing Code -Adopted "15.00.720 'Amendments Section 10, 20 and 30 - Deleted. Section 320.0 - Added. Section 722.6 - Added. "15.00.730 Penalties -Added. "15.00.710 California Plumbing Code -Adopted. H "Except as hereinafter provided, the 2001 Edition of the California Plumbing Code (Part 5 of Title 24 of the California Code of Regulations) anc the appendices thereto, which incorporates and amends the Uniform Plumbing Code, 2000 Edition, published by the International Association of Plumbing and Mechanical Officials, is hereby adopted by reference and incorporated herei 1 as though fully set forth herein and shall constitute the Plumbing Code of the Cit. A copy of such Code has been deposited in the office of the City Clerk and ihall be, at all times maintained by the City Clerk for use and examination by the public. "15.00.720 Amendments Notwithstanding the provisions of Section 15.00.720, the Ca Plumbing Code is amended as follows: Chapter 1 - Deleted Chapter 1 of the California Plumbing Code hereby is deleted, i its entirety. All administrative, permitting and related requirements of said Chapt r 1 of the California Plumbing Code shall be governed by Division 2 of this Chapt r. Section 320.0 - Added. "Section 320.0 of the California Plumbing Code hereby is added to read, in words, and figures, as follows: "Section 320.0 All new structures shall be equipped with an add main for future use of reclaimed water for landscape irrigation systems". Section 722.6 - Added. "A new subsection 722.6 hereby is added to Section 722 of the Cal Plumbing Code to read, in words and figures, as follows: Subsection "722.6 No such excavation shall be left unattended at any time unless the permittee shall have first provided a suitable and adeq ate barricade to assure public safety". "15.00.730 Penalties for Violation of Division It shall be unlawful for any person, firm, partnership, or corporation to violate any provision, or to fail to comply with any of the requirements, of this Division. Any person, firm, partnership, or corporation violating any provision of this Division or failing to comply with their requirements shall be deemed guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding One Thousand Dollars ($1,000.00) or by imprisonment not exceeding six (6) months or by both such fine and imprisonment. Each such person, mm, partnership, or corporation shall be deemed guilty of a separate offense for each and every day or any portion thereof during which any violation of any of the provisions of this Division or the Codes adopted hereby is committed, continued or permitted by such person, firm, partnership, or corporation, and shall be deemed punishable therefor as provided in this Division. Section 7: "Division 6 of Chapter 15.00 of the Diamond Bar City Code is amended to in words and figures, as follows: DIVISION 6. ELECTRICAL CODE "Sections: "15.00.910 California Electrical Code - Adopted. "15.00.920 Amendments Articles 089 and 90 - Deleted. Section 110-14 - Amended. Section 336-3 - Amended. Section 336-4 - Amended. Table No. 300.5 - Amended. "15.00.930 Penalties -Added. "15.00.910 California Electrical Code -Adopted. "Except as hereinafter provided; the 2001 Edition of the California Electrical Code (Part 3 of Title 24 of the California Code of Regulations), including the appendices thereto, which incorporates the National Electrical Code, 2000 Edition, published by the National Fire Protection Association, is hereby adopted by reference with the same force and effect as though set forth herein in full and shall constitute the Electrical Code of the City. A copy of such Code has been deposited in the office of the City Clerk and shall be, at all times, maintained by the Clerk for use and examination by the public. "15.00.920 Amendments Notwithstanding the provisions of Section 15.00.920, the Ca Plumbing Code is amended as follows: "15.00.920 Articles 089 and 90 - Deleted. "Articles 089 and- 90 of the California Electrical Code hereby are deleted, in their entirety. All administrative, permitting and related requirements of said Articles of the California Electrical Code shall be governed by Division 2 of this Chapter. Section 110-14 -Amended. "Section 110-14 of the California Electrical Code, 2001 Edition, allowing the use of aluminum conductors shall be amended to read that no aluminum conductor smaller than No. 4AWG shall be used. Whenever any. aluminurn is utilized as herein permitted, the applicant shall be required to obtain at applicant's expense, a separate Certificate of Inspection from a special inspector authorized by law to provide such inspections; no certificate of inspection sha 1 be issued until after the on-site inspection. Section 336-4 - Amended. "Section 336.4 of the California Electrical Code, 2001 Edition, is amended to read, in words and figures as follows: "Section 336-4(a) Type NM: Type NM Cable shall be permitted for concealed work in normally dry location. It shall be .permissible to install or fish type NM cable in air voids in masonry block or tile walls where'such walls are not exposed or subject to excessive moisture or dampness. "Section 336-4(b) Type NMC. Type NMC cable shall be permitted: (1) for concealed work in dry, moist, damp, or corrosive locations; (2) in outside and inside walls of masonry block or tile; (3) in a shallow chase in masonry, concrete, or adobe protected against nails or screws by a steel plate at le se 1116 inch (1.59 mm) thick and covered with plaster, adobe, or similar finish. Section 336-5(a),- Amended. "Section 336-5(a) of the California Electrical Code, 2001 Edition, is hereby amended to read, in words and figures as follows: "Section 336-5(a) Type NM or NMC. Types NM and NMC cables shall not be used: (1) in any dwelling or structure exceeding three floors above grade; (2) as service -entrance cable; (3) in commercial and industrial buildings. Foi• the purpose of this article, the first floor of a building shall be that floor that has fifty percent or more of the exterior wall surface area level with or above finished grade. One additional level that is the first level and not designed for huan habitation and used only for vehicle parking, storage, or similar use sha I be permitted. Section Table No. 300-5 - Amended. "Table No. 300-5 of said California Electrical Code, 2001 Edition is amended to read, in words and figures, as follows: "15.00.930 Penalties for Violation of Division It shall be unlawful for any person, firm, partnership, or corporation to violate any provision, or to fail to comply with any of the requirements, of this Division. Any person, firm, partnership, or corporation violating any provision of this Division or failing to comply with their requirements shall be deemed guil v of a misdemeanor and upon conviction thereof shall be punished by a fine exceeding One Thousand Dollars ($1,000.00) or by imprisonment not excee six (6) months or by both such fine and imprisonment. Each such person, partnership, or corporation shall be deemed guilty of a separate offense for E and every day or any portion thereof during which any violation of any of provisions of this Division or the Codes adopted hereby is committed, contir or permitted by such person, firm, partnership, or corporation, and shal deemed punishable therefor as provided in this Division. Section 8: "Division 7 of Chapter 15.00 of the Diamond Bar City Code is amended to in words and figures, as follows: DIVISION 7. UNIFORM HOUSING CODE "Sections: "15.00.1110 Uniform Housing Code- Adopted "15.00.1120 Amendments Chapter 1 - Deleted "15.00.1130 Penalties - Added "15.00.1110 Uniform_ Housing Code -Adopted. not ing the be "The "Uniform Housing Code", 1997 Edition, hereby is adopted I'in its entirety as the Housing Code of the City of Diamond Bar, together with the amendments, additions, deletions and exceptions set forth in this Division. "15.00.1120 Amendments. Notwithstanding the provisions of Section 15.00.110, the Uniform Ho sing Code is amended as follows: Chapter 1 - Deleted. "Chapters 1 of the Uniform Housing Code hereby is deleted, in its en irety. All administrative, permitting and related requirements of said Chapters 1 of the Uniform Housing Code shall be governed by Division 2 of this Chapter. "15.00.'1130 Penalties for Violation of Division It shall be unlawful for any person, firm, partnership, or corporate n to violate any _provision, or to fail to comply with any of the requirements, o this Division. Any person, firm, partnership, or corporation violating any provisi n of this Division or failing to comply with their requirements shall be deemed gui ty of a misdemeanor and upon conviction thereof shall be punished by a fin not exceeding One Thousand Dollars ($1,000.00) or by imprisonment not exceE ding six (6) months or by both such fine and imprisonment. Each such person, firm, partnership, or corporation shall be deemed guilty of a separate offense foreach and every day or any portion thereof during which any violation of any o the provisions of this Division or the Codes adopted hereby is committed, cont! ued or permitted by such person, firm, partnership, or corporation, and sha I be deemed punishable therefor as provided in this Division. Section 9: "Division 8 of Chapter 15.00 of the Diamond Bar City Code is a read, in words and figures, as follows: DIVISION 8. UNIFORM SWIMMING POOL, SPA AND HOT TUB CODE "Sections: "15.00.1310 Uniform Swimming Pool Spa and Hot Tub Code -Ad "15.00.1320 Part 1 - Deleted. "15.00.1330 Penalties -Added. "15.00.1310 Adopted. to "The "Uniform Swimming Pool, Spa and Hot Tub Code", 2000 Edition, published by the International Conference of Building Officials, hereby is adopted in its entirety as the Swimming Pool, Spa and Hot Tub Code of the Citk of Diamond Bar, together with the amendments, additions, deletions and exceptions set forth in this Division. "15.00.1320 Amendments Notwithstanding the provisions of Section 15.00.1320, the California Plumbing Code is amended as follows: "15.00.1320 Part 1 -Deleted. "Part 1 of the Uniform Swimming Pool, Spa and Hot Tub Code hereby is deleted, in its entirety. All administrative, permitting and related requirement of said Part 1 of the Uniform Swimming Pool, Spa and Hot Tub Code shall be governed by Division 2. "15.00.1330 Penalties for Violation of Division it shall be unlawful for any person, firm, partnership, or corporatio to violate any provision, or to fail to comply with any of the requirements, of this Division. Any person, firm, partnership, or corporation violating any provision of this Division or failing to comply with their requirements shall be deemed guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding One Thousand Dollars ($1,000.00) or by imprisonment not exceeding six (6) months or by both such fine and imprisonment. Each such person, firm, partnership, or corporation shall be deemed guilty of a separate. offense fore ch and every day or any portion thereof during which any violation of any of the provisions of this Division or the Codes adopted hereby is committed, continued or permitted by such person, firm, partnership, or corporation, and shall be deemed punishable therefor as provided in this Division. Section 10. All inconsistencies between the Building Code, Electrical Cc 'de, Mechanical Code, and Plumbing Code, as. adopted by this Ordinance, and the 2001 edition of the California Building Code, Electrical Code, Mechanical Cc de, and Plumbing Code, as set forth in Parts 2, 3, 4, and 5, respectively, of Title 2 of the California Code of Regulations, are changes, modifications, amendme its, additions or deletions thereto authorized by California Health and Safety Sections 17958.5 and 17958.7. Section 11. To the extent the provisions of this Ordinance are substantially the same as previous provisions of the Diamond Bar Municipal Code, these provisions shall be construed as continuations of those provisions and not as new enactments. Section 12. If any section, subsection, subdivision, paragraph, sentence, or phrase of this Ordinance or any part hereof or exhibit hereto is for any r held to be invalid, such invalidity shall not affect the validity of the rem portions of this Ordinance or any part thereof or exhibit thereto. The City C of the City of Diamond Bar hereby declares that it would have passed section, subsection, subdivision, paragraph, sentence, clause or phrase h irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases be declared invalid. Section 13. This ordinance shall be effective upon adoption and shall become operative on this _ day of , 2002 PASSED, ADOPTED AND APPROVED this _ day of� 2002. Wen Chang, Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Diamond Bar held on the -- day of , 2002, and was finally passed at a regular meeting of the City Council of the City of Diamond Bar held on the day of 2002, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ATTEST: City Clerk, City of Diamond Bar RESOLUTION NO. 2002-67 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR MAKING EXPRESS FINDINGS AND DETERMINATIONS THAT MODIFICATIONS TO THE CALIFORNIA BUILDING CODE, CALIFORNIA PLUMBING CODE, AND CALIFORNIA ELECTRICAL CODE, AS ADOPTED BY ORDINANCE NO. 09 (2002) ARE REASONABLY NECESSARY BECAUSE OF LOCAL CLIMATIC, GEOLOGICAL OR TOPOGRAPHICAL CONDITIONS. A. Recitals. (i) California Health and Safety Code Section 17922 requires all citibs to adopt, as the City Building Standards Code, the State Building Standards Code adpted pursuant to the provisions of Chapter 4 of Part 2.5 of Division 13 of the California H' alth and Safety Code. (ii) Section 17958.5 of the California Health and Safety Code provid6s, in pertinent part, as follows: "...a city or county may make such changes or modifications i the requirements contained in the provisions published in the State Building Standards Code and the other regulations adopted pursuant to Section 17922 as it determines, pursuant to the provisions of Section 17958. , are reasonably necessary because of local climatic, geologica or topographical conditions." (iii) Prior to making the modification permitted under Section 1795 .5 of the California Health and Safety Code, this Council is required to make an ex rens finding that such modifications or changes are reasonably necessary. (iv) This Council desires to amend the provisions of sections 18 6.10, 1503, 1504, Table No. 15A, 904.22, and appendix Chapter 33 of the "California Bu Iding Code", 2001 Edition. (v) This Council desires to amend the provisions of Sections 32� and 722.6 of the "California Plumbing Code", 2001 Edition. (vi) This Council desires to amend the provisions of Section 110-14, 336- 3, Section 336-4 and Table No. 300.5 of the "California Electrical Code", 2001 Editi n. (vii) All legal prerequisites to the adoption of this Resolution have occurred. B. Resolution. NOW, THEREFORE, be it found, determined and resolved as fol In all respects as set forth in the Recitals, Part A, of this Resolution. 2. This Council does hereby expressly find and determin that the amendments set forth in Ordinance 09 (2002) am -ding Section 1806.10 and appendix Chapter 33 of the "Cali ornia Building Code," 2001 Edition, and adding subsection 722.6 f the "California Plumbing Code," 2001 Edition, are reasonably necessary because of local climatic, geological or topographic conditions. This express finding is supported and based upon the following more specific findings and determinations: a. The hillsides in Diamond Bar are composed of Puente Formjation, and similar weak geological materials, while neighboring flatland areas are composed of more stable fill and alluvial materials. These materials may be naturally unsta le or weak in terms of physical support. These highly expansive soil condition are vulnerable to earth movement. b. The City of Diamond Bar experiences diverse temperatures, hich promotes expansion and contraction of the soil. This condition is very damaging to expansive type soil. C. Because of the above-described climatic and geological condi ions, the City of Diamond Bar requires special engineering to support habitable stru tures within the unstable soil areas and requires additional measures to be tak n in connection with excavation and grading on private properties. This will dec ease possible damage due to natural earth expansion and seismic activity. 3. This Council does hereby expressly find. and determine thal the amendments set forth in Ordinance No. 09 L20021, amending Sections 1503, 1504, and Table No. 15A of the "California Building Code", 2002 Edition, are reaso ably necessary because of local climatic, geological or topographic conditions. This ex ress finding is supported and based upon the following more specific findings and determinations: a. Located throughout the City of Diamond Bar, as well asi the surrounding cities, are numerous concentrations of structures which have oofs constructed of thinly cut pieces of wood, otherwise known as untreated shakes, as well as untreated wood shingles. These untreated wood shakes and shingles are extrmely combustible in nature. b. The City of Diamond Bar, as well as the surrounding ci#i s, is located in an area climatically classified as "arid" and prone to winds of high vel city. Moreover, due to the and nature of the area, the weather during the windy periods t nds to be very warm and dry. The dry weather conditions are very hazardous tc the surrounding undeveloped hillsides and wild lands which neighbor highly popu ated areas. C. Because of the above-described climatic and meteorological conditions, the City of Diamond Bar and the surrounding cities have historically su red from occasional structural and brush fres. These have often been difficult to control due to the high velocity, dry winds carrying sparks and cinders to surrounding struct res with roofs constructed as described in paragraph 3.a. above. 4. This Council does hereby expressly find and determine that the amendments set forth in Ordinance No.09 (2002), amending Sections 904.22 ol the "California Building Code", 2001 Edition, are reasonably necessary because of focal climatic, geological, or topographic conditions. This express finding is supporte and based upon the following more specific findings and determinations: a. The City of Diamond Bar is located in a seismically active are and is in close proximity to earthquake fault zones (Whittier fault, just south of T nner Canyon; Chino fault passes within a mile of the city's eastern boundary), an it is reasonably foreseeable that an earthquake would render the City of Diamon Bar particularly vulnerable to devastation. Further, the City of Diamond Bar is bisect d by major freeways, located primarily in a north -south direction. Substantial number o flood control facilities additionally exist, as well as freeway overpasses and major ra Iroad right-of-ways. b. Because of the above-described geological conditions within the city, and the substantial amount of freeway, railroad, and flood control fa ilities throughout the community, the City of Diamond Bar, in the event of an earthquake may be unable to dispatch an adequate- number of fire personnel and apparatus to sup ress fires and conduct rescue operations. Moreover, the conditions within Diamon Bar likewise occur in surrounding communities, hereby rendering mutual aid assis ante problematic, at best. C. Furthermore, climatic conditions within the community render it extremely likely that, in the event of seasonal high winds and earthquake occurrin , the County Fire Department would be unable to suppress numerous fires occ rring throughout the community. Installation of sprinkler systems in buildings above hree stories in height will enable suppression activities to be directed to those areas, hich are unprotected in the event of earthquake activity. 5. This Council does hereby expressly find and determine that the amendments set forth in Ordinance No. 09 (2002), amending Section 318.0 o the "California Plumbing Code", 2001 Edition, are reasonably necessary because of ocal climatic, geological or topographical conditions. This express finding is supported and based upon the following more specific findings and determinations: a. The City of Diamond Bar is subject to drought conditions. Its ater provider, the Metropolitan Water District, may restrict focal water supplies in such c ses and impose surcharges on water supplied in excess of these levels. As water sup lies are restricted further and the price of water rises, the City of Diamond Bar will fi d it difficult to maintain hillside erosion control and the general quality of life in our community will suffer. b. Because of the above-described climatic condition affecting theCity of Diamond Bar, the need for alternative methods of providing landscape irrigati n is enormous. The use of reclaimed water will help to meet this demand, now and in the future. 6. This Council does hereby expressly find and determine that the amendments set forth in Ordinance No. 09 (2002), amending Sections 110-14, 33 -3, 336-4 and Table No. 300.5 of the "California Electrical Code", 2001 Edition, are reasonably necessary because of local climatic, geological or topographical conditi ns. This express finding is supported and based upon the following more specific find ngs and determinations: a. As found in paragraph 4.b., the City of Diamond Bar is located in a seismically active area and is in close proximity to earthquake fault zones (Whittier fault, just south of Tonner Canyon; Chino fault passes within a mile of the city's eastern boundary), and it is reasonably foreseeable that an earthquake would render the City of Diamond Bar particularly vulnerable to devastation. Further, the City of Diamond kar is bisected by major freeways, located primarily in a north -south direction. Subs antisl number of flood control facilities additionally exist, as well as freeway overpasse and major railroad right-of-ways. b. Because of the above-described geological conditions withl the city, and the substantial amount of freeway, railroad, and flood control fa . li t ies throughout the community, the City of Diamond Bar, in the event of an earthquake may be unable to dispatch an inadequate number of fire personnel and apparat s to suppress fires and conduct rescue operations. Moreover, the conditions ithin Diamond Bar likewise occur in surrounding communities, hereby rendering mutu I aid assistance problematic, at best. C. Furthermore, as found in paragraph, 2.b., of this Resol tion, climatic conditions within the community render it extremely likely that in the ev nt of seasonal high winds and earthquake occurring, the County Fire Department would be unable to suppress numerous fires occurring throughout the community. The fore protection of electrical wiring is essential in the above described events an protection is magnified in high occupancy buildings. ADOPTED AND APPROVED this _ day of, 2002. Wen Chang, Mayor 1, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby c that the foregoing Resolution was passed, adopted and approved at a regular me of the City Council of the City of Diamond Bar held on the 3rd day of September by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: ATTEST: City Clerk of the City of Diamond Bar this :rtify sting 002