HomeMy WebLinkAbout06/18/2002Tuesday, June 18, 2002
5:00 p.m. — Study Session CC -8
6:30 p.m. — Regular Meeting
South Coast Air Quality Management District/Government Center
Main Auditorium
21865 East Copley Drive
Diamond Bar, CA 91765
Mayor Wen P. Chang
r
Mayor Pro Tem Debby O'Connor
Council Member Carol Herrera
Council Member Bob Huff
Council Member Bob Zirbes
City Manager Linda C. Lowry
City Attorney Michael Jenkins
City Clerk Lynda Burgess
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an agenda item, please contact the City Clerk at (909) 860-2489 during regular business hours.
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NOTE: ACTION MAY BE TAKEN ON ANY ITEM IDENTIFIED ON THE AGENDA.
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THIS MEETING IS BEING BROADCAST LIVE BY ADELPHIA FOR AIRING ON
CHANNEL 17, AND BY REMAINING IN THE ROOM, YOU ARE GIVING YOUR
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CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
June 18, 2002
STUDY SESSION: 5:00 p.m., AQMD/Government Center
Room CC -8
ak Budget (See Agenda Item 8.1)
* California Literacy and Library Construction Bond Act Study Session
CLOSED SESSION: None
CALL TO ORDER: 6:30 p.m.
PLEDGE OF ALLEGIANCE: Mayor
INVOCATION: Ahmad H. Sakr, Ph.D, Islamic Education Center
ROLL CALL: Council Members Herrera, Huff, Zirbes, Mayor Pro
Tem O'Connor, Mayor Chang
APPROVAL OF AGENDA: Mayor
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Presentation to Robert "Bob" Sassaman upon his retirement after 40 years
of service to the State of California Department of Transportation.
1.2 Presentation to Deputy Greg Stegner for Life -Saving Work in the Fight
Against Drunk Driving.
1.3 Presentation to Chaparral Middle School, represented by Jan Keating,
Principal, for being named a National Blue Ribbon School.
1.4 Presentation by Greg Rochford, Band Director, Chaparral Middle School,
regarding the school's concert at Carnegie Hall.
1.5 BUSINESS OF THE MONTH: Presentation of City Tile to Carrie Krauser,
General Manager, Chuck E Cheese.
CITY MANAGER REPORTS AND RECOMMENDATIONS:
PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular
meeting agenda to provide an opportunity for members of the public to directly
JUNE 18, 2002
5
101
PAGE 2
address the Council on Consent Calendar items or matters of interest to the public
that are not already scheduled for consideration on this agenda. Although the City
Council values your comments, pursuant to the Brown Act, the Council generally
cannot take any action on items not listed on the posted agenda. Please complete
a Speaker's Card and give it to the City Clerk (completion of this form is voluntary.
There is a five-minute maximum time limit when addressing the City Council.
RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the City
Council may briefly respond to public comments but no extended discussion and no
action on such matters may take place.
SCHEDULE OF FUTURE EVENTS:
5.1 PLANNING COMMISSION MEETING — June 25, 2002 — 7:00 p.m.,
AQMDIGovernment Center, 21825 E. Copley Dr.
5.2 COMMUNITY FOUNDATION MEETING — June 20, 2002 — 7:00 p.m., Room
CC -8, AQMDIGovernment Center, 21825 E. Copley Dr.
5.3 PARKS AND RECREATION COMMISSION MEETING — June 27, 2002 —
7:00 p.m., AQMD/Government Center, 21825 E. Copley Dr.
5.4 PUBLIC SAFETY COMMITTEE MEETING — July 1, 2002 — 7:00 p.m., Walnut
Sheriff Station, 21695 E. Valley Blvd., Walnut
5.5 CITY COUNCIL MEETING — July 2, 2002 — 6:30 p.m., AQMDIGovernment
Center, 21825 E. Copley Dr.
5.6 JULY 4T" HOLIDAY - City Offices will be closed, Thursday, July 4, 2002 in
observance of the Holiday. City Offices will re -open Friday, July 5, 2002.
5.7 FOURTH OF JULY BLAST AND FIREWORKS SHOW — Thursday, July 4,
2002 - 6.30 p.m. to 9:30 p.m., Sycamore Canyon Park, 22930 Golden
Springs Dr.
5.8 CONCERT IN THE PARK - July 10, 2002 - 6:30 p.m. to 8:00 p.m., Sycamore
Canyon Park, 22930 Golden Springs Dr.
CONSENT CALENDAR:
6.1 CITY COUNCIL MINUTES - Study Session of June 4, 2002 — Approve as
submitted.
Requested by. City Clerk
6.2 PLANNING COMMISSION MINUTES -- Regular Meeting of May 14, 2002 -
Receive and file.
JUNE 18, 2002 PAGE 3
Requested by: Planning Division
6.3 APPROVE VOUCHER REGISTER - Approve Voucher Register dated June
18, 2002 in the amount of $669,882.22.
Requested by: Finance Division
6.4 REJECT CLAIM - Filed by Mark & Toni Arreola on April 12, 2002.
Recommended Action: Approve rejection of the Claim for Damages.
Requested by: City Clerk
6.5 BOND RELEASES:
6.5.1 EXONERATION OF GRADING BOND FOR 1315 S. VALLEY VISTA
DRIVE IN THE AMOUNT OF $22,000 FOR LOT 5 OF TRACT 39579
(V-TEK SYSTEMS)
Recommended Action: Exonerate Bond.
6.5.2 EXONERATION OF GRADING BOND FOR 23300 E. GOLDEN
SPRINGS DRIVE IN THE AMOUNT OF $3,708 (MT. CALVARY
LUTHERAN CHURCH AND SCHOOL)
Recommended Action: Exonerate Bond.
Requested by: Public Works Division
6.6 SUBMITTAL OF REVISED FINANCIAL IMPACT REPORT FOR
LANDSCAPE IMPROVEMENT PROJECT ALONG GOLDEN SPRINGS
DRIVE AND ON SUNSET CROSSING ROAD, STATING A FINAL TOTAL
COST OF $269,925.55 INSTEAD OF $276,184.45.
Recommended Action: Receive and file.
Requested by: Community Services Division
6.7 APPROVE AMENDMENT TO CONTRACT WITH GONZALEZ/GOODALE
ARCHITECTS FOR ADDITIONAL DESIGN SERVICES ASSOCIATED WITH
THE COMMUNITY/SENIOR CENTER IN THE AMOUNT OF $24,500.
Recommended Action: Approve amendment.
Requested by: City Manager
6.8 AWARD CONTRACT TO PAVEMENT COATINGS CO. FOR AREA 4
SLURRY SEAL PROJECT IN THE AMOUNT OF $323,797.55 AND
JUNE 18, 2002 PAGE 4
AUTHORIZE A CONTINGENCY OF $30,000 FOR PROJECT CHANGE
ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL
AUTHORIZATION AMOUNT OF $353,797.55.
Recommended Action: Award contract and authorize contingency.
Requested by: Public Works Division
6.9 AWARD CONTRACT TO MANHOLE ADJUSTING CONTRACTORS, INC.
FOR AREA 4 ASPHALT RUBBER AND AGGREGATE MEMBRANE (ARAM)
OVERLAY PROJECT IN THE AMOUNT of $249,504.99 AND AUTHORIZE
A CONTINGENCY AMOUNT OF $25,000 FOR PROJECT CHANGE
ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL
AUTHORIZATION AMOUNT OF $274,504.99.
Recommended Action: Award contract and authorize contingency.
Requested by: Public Works Division
6.10 AWARD A FIVE-YEAR CONTRACT WITH SAFEWAY SIGN CO. FOR
MANUFACTURE AND INSTALLATION OF AREA 4 RESIDENTIAL STREET
NAME SIGNS IN THE AMOUNT OF $40,000.
Recommended Action: Award contract.
Requested by: Public Works Division
6.11 ADOPT RESOLUTION NO. 2002-44 APPROVING FINAL PARCEL MAP NO.
26235 FOR THE SUBDIVISION OF A 5.5 -ACRE SITE INTO THREE (3)
SINGLE FAMILY PARCELS ON THE SOUTHWESTERLY SIDE OF OAK
KNOLL DRIVE.
Recommended Action: Adopt Resolution.
Requested by: Public Works Division
6.12 ADOPT RESOLUTION NO. 2002-45 AUTHORIZING LITIGATION
CHALLENGING THE TRASH TOTAL MAXIMUM DAILY LOAD (TMDL) FOR
THE LOS ANGELES RIVER.
Recommended Action: Adopt Resolution.
Requested by: Public Works Division
6.13 APPROVE MEMORANDUM OF UNDERSTANDING (MOU) WITH THE
STATE REQUIRING THE USE OF OLD BREA CANYON ROAD FOR
CALTRANS' PROPOSED STATE ROUTE 57/60 WEAVE IMPROVEMENT
JUNE 18, 2002 PAGE 5
PROJECT AND HIGH OCCUPANCY VEHICLE LANE CONNECTOR
PROJECT.
Recommended Action: Approve MOU.
Requested by: Public Works Division
6.14 EXTEND CONTRACT SERVICES AGREEMENT WITH SOUTHLAND
SPORTS OFFICIALS FOR THE 2002103 FY IN AN AMOUNT NOT TO
EXCEED $30,000, WHICH INCLUDES A $3.00 PER GAME INCREASE
FOR ADULT SOFTBALL OFFICIALS.
Recommended Action: Extend contract.
Requested by: Community Services Division
6.15 a) INCREASE CONTRACT WITH TENNIS ANYONE FOR
RECREATIONAL TENNIS INSTRUCTION FOR THE 2001102 FISCAL
YEAR FROM $40,000 TO $45,000.
Recommended Action: Increase contract amount.
b) APPROVE CONTRACT WITH TENNIS ANYONE FOR
RECREATIONAL TENNIS CLASSES FOR THE 2002103 FISCAL
YEAR IN THE AMOUNT OF $45,000.
Recommended Action: Approve contract.
Requested by: Community Services Division
6.16 ADOPT RESOLUTION NO. 2002-46 REAFFIRMING THE CITY'S
COMMITMENT TO REMAIN VIGILANT REGARDING THE LANTERMAN
FORENSIC EXPANSION PROJECT.
Recommended Action: Adopt Resolution.
Requested by: City Council Lanterman Subcommittee
6.17 APPROVAL OF A COMMENT LETTER TO ORANGE COUNTY
REGARDING THE DRAFT ENVIRONMENTAL IMPACT REPORT FOR THE
NUEVO ENERGYITONNER HILLS PROJECT IN BREA
Recommended Action: Approve the draft comment letter concepts and
authorize the Mayor to execute the letter.
Requested by: Community and Development Services
7. PUBLIC HEARINGS: 7:00 p.m., or as soon thereafter as matters may be heard
JUNE 18, 2002 PAGE 6
7.1 PUBLIC HEARINGS - LANDSCAPE ASSESSMENT DISTRICTS 38, 39 AND
41.
7.1.1 ADOPT RESOLUTION NO. 2002-47 LEVYING AN ASSESSMENT
ON LANDSCAPING ASSESSMENT DISTRICT NO. 38.
Recommended Action: Adopt Resolution.
7.1.2 ADOPT RESOLUTION NO. 2002-48 LEVYING AN ASSESSMENT
ON LANDSCAPING ASSESSMENT DISTRICT NO. 39.
Recommended Action: Adopt Resolution.
7.1.3 ADOPT RESOLUTION NO. 2002-49 LEVYING AN ASSESSMENT
ON LANDSCAPING ASSESSMENT DISTRICT NO. 41.
Recommended Action: Adopt Resolution.
Requested by: Public Works Division
8. COUNCIL CONSIDERATION:
8.1 a) ADOPT RESOLUTION NO. 2002-50 APPROVING THE FISCAL
YEAR 2002-03 MUNICIPAL BUDGET.
Recommended Action: Approve Budget and adopt Resolution.
Requested by: Finance Director
b) (1) ADOPT RESOLUTION NO. 2002-51 SETTING FORTH
PERSONNEL RULES AND REGULATIONS.
Recommended Action: Adopt Resolution.
(2) ADOPT RESOLUTION NO. 2002-52 ESTABLISHING SALARY
RANGES AND RATES FOR ALL CLASSES OF
EMPLOYMENT.
Recommended Action: Adopt Resolution.
Requested by. City Manager
8.2 APPROVE RENEWAL OF DIAMOND BAR CHAMBER OF COMMERCE
ANNUAL AGREEMENT IN THE AMOUNT OF $24,000.
Recommended Action: Approve the contract and direct the City Manager to
execute the agreement.
JUNE 18, 2002 PAGE 7
Requested by: City Council Chamber of Commerce Subcommittee
8.3 ADOPT SPEED HUMP POLICY.
Recommended Action: Adopt policy.
Requested by: Public Works Division
9. COUNCIL SUB -COMMITTEE REPORTS/ COUNCIL MEMBER COMMENTS:
10. ADJOURNMENT:
Wen P. Chang
Mayor
Deborah H. O'Connor
Mayor Pro Tem
Carol Herrera
Council Member
Robert S. Huff
Council Member
Robert P. Zirbes
Councif Member
Recvded paper
June 14, 2002
City of Diamond Bar
21825 E. Copley Drive - Diamond Bar, CA 917654178
Ahmad H. Sakr, Ph.D
Islamic Education Center
659 Brea Canyon Rd., Suite #2
Walnut, CA 91789
Dear Dr. Sakr:
(909) 860-2489 - Fax (909) 861-3117
www. CityofDiamondBar,com
This is to confirm your agreement to provide the invocation at the Diamond
Bar City Council Meeting on Tuesday, June 18, 2002 at 6:30 p.m. The
meeting will be held in the SCAQMD/Govemment Center Auditorium located
at 21865 E. Copley Drive, Diamond Bar.
Please be aware that, pursuant to a recent court ruling, sectarian prayer as
part of City Council meetings is not permitted under the United States
Constitution pertaining to the separation of church and state. Also, please
note the three to five (3-5) minute time limit on Invocations.
It is a pleasure to have representation from various churches within Diamond
Bar participate at our City Council Meetings.
Although the City Council appreciates the gifts that you have provided the
City in the past, it is felt that your taking time out of your busy schedule to
share with us is more than enough.
Sincerely,
Lynda Burgess, MMC
City Clerk
LB/tc
Wen P. Chang
Mayor
Deborah H. O'Connor
Mayor Pro Tem
Carol Herrera
Council Member
Robert S. Huff
Council Member
Robert P. Zirbes
Council Member
R,—led pope,
May 17, 2002
City of Diamond Bar
21825 E. Copley Drive • Diamond Bar, CA 91765-4178
(909) 860-2489 • Fax (909) 861-3117
www.CityofDiamondBar.com
Robert "Bob" Sassaman, Director
State of California Department of Transportation
District 7
120 South Spring Street
Los Angeles, CA 90012
Dear Mr. Sassaman:
This is to reaffirm your attendance at the City Council meeting on
Tuesday, June 18, 2002. The meeting is held at 6:30 p.m. at the Air
Quality Management District (AQMD) Headquarters Auditorium,
21865 E. Copley Drive, Diamond Bar. It will be at that time that the
Diamond Bar City Council will make a special presentation honoring
your 40f years of service with CalTrans.
I look forward to seeing you.
Sincerely,
Wen P. Chang
Mayor rte'
WPC:nbw
c: City Council
City Clerk
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Agenda # stujdy 42 _
Meeting Date: -June 18, 2002
CITY COUNCIL h R,�F� AGENDA REPORT
TO: Honorable Mayor and Member the City Council
VIA: Linda C. Lowry, City Manage4,1
J
TITLE: California Literacy and Library Construction Bond Act Study Session
RECOMMENDATION:
It is recommended that the City Council discuss issues associated with the submission of a
California Literacy and Library Construction Bond Act (Bond Act) application and provide direction to
staff on the proposed budget decision package for the following services:
• Conduct a survey of registered voters to gauge community support to pay for the operating
costs of a new library
• Hire library service expert to complete the Bond Act application requirements as outlined in the
attached feasibility analysis report provided by Dubberly & Associates, Inc.
• Complete drawings and other design services required for Bond Act application.
FINANCIAL IMPACT:
If the Council directs staff to secure all services outlined above, the cost will be $150,000.
The long range financial implications of operating the library is dependent upon which entity the City
selects to operate the library. According to the County of Los Angeles, the City will be required to pay
an additional $1 million per year for the County to operate the library or a total operating cost of $2
million dollars. The FY 1998-99 operating budget for the existing library and the operating budget for
the proposed library are attached.
If the City elects to utilize the services of LSSI, a private library services provider, the City would be
required to pay an additional $450,000 or a total of $1.45 million annually ($1.2 million plus utilities &
maintenance).
City residents pay approximately $1 million directly to the LA County Library District to fund the
current library services. Existing legislation does allow the City to withdraw from the Library District
and retain these funds to pay for library services from another provider.
F
BACKGROUND:
In March 2002 the City contracted with Dubberly & Associates to conduct a feasibility analysis to
determine if the City could prepare a complete Bond Act application prior to the first funding cycle
submission deadline of June 14m or if the City will have to wait until the second or third funding cycle.
The 2"d and 3`d funding cycle deadlines are March 28, 2003 and January 16, 2004, respectively.
Dubberly & Associates completed their analysis and, as was communicated to the City Council
previously, found there was not enough time to complete an application before the first funding cycle
deadline. The attached written report provided by Dubberly & Associates outlines the components
that stili need to be completed to prepare a Bond Act application including the following:
• Preparation of a joint use agreement with one or more school districts
• Completion of a community Library Needs Assessment
• Development of a Library Service Plan
• Development of Library Building Program Components
A checklist provided by the State Librarian's Office is attached for informational purposes to show the
complexity of the application process.
DISCUSSION:
Since the Bond Act requires the agency that will operate the library approve and sign the application,
the City can not proceed with submitting an application until the decision of who will operate the
library is made. The Bond Act specifically states that the applicant must be authorized to operate a
library. Since library services are currently provided by the LA County Library District, the City is not
authorized as a library service provider. The City would be required to adopt an ordinance so that it
would be an authorized library service provider. The first question that must be answered in the
application process is, who will operate the library and how will the City pay for it?
OPERATING ISSUES
Operating costs are NOT eligible for Bond Act funding. The City will have to absorb a portion, or all,
of the increased annual operating expenses. Each year Diamond Bar residents pay the County
approximately $1 million for library services through a Library Service District assessment on their
property taxes. According to the County, it costs approximately $1 million annually to staff and
operate the existing library.
The County has indicated that it will cost $2 million to operate the proposed library and the County
cannot support the additional operating expenses. The County would require the City to pay an
additional $1 million annually to supplement the library services assessment paid by Diamond Bar
residents to pay for the increased operating costs. The County's cost of $2 million includes all
personnel, circulation system, interior maintenance and utility costs. The City's annual revenues are
not sufficient without altering other levels of service to support the additional expense.
One possible alternative to the County's requirement for an additional $1 million is for the City to
assume responsibility for operating the library. This can be accomplished by utilizing either full time
City staff (not recommended) or by contracting with an independent library services agency such as
LSSI. LSSI currently operates libraries in several jurisdictions including the City of Riverside library
and the City of Calabasas Public Library. LSSI believes it can operate the library at a cost of $1.2
million (see attached letter). However, if the City were to utilize a company like LSSI there would be
additional costs related to the purchase of a new collection ($3 million) the purchase of an automated
library circulation system ($200,000) and annual utility and maintenance costs ($250,000 - $300,000).
ANNUAL. EXPENSES
COUNTY
LSSI
Operational Costs
$2,000,000
$1,200,000
Utility Costs
$0
$ 250,000
TOTAL ANNUAL
$2,000,000
$1,450,000
ONE TIME COSTS
Collection*
$1,435,000
$3,000,000
Circulation System
$0
$ 200,000
TOTAL ONE TIME
$1,435,000
$3,200,000
Regardless of which entity operates the library, the City will be required to purchase additional collection materials.
Remaining with the County will require the City to supplement the existing collection at a cost of $36 per item. Utilizing
LSSI for services will require the purchase of an entire new collection 150,000 volumes at $20 per item. None of the
above costs are eligible for funding through the Bond Act.
As shown above, regardless of which entity operates the library, the City will incur additional
expenses beyond available resources. In order to determine if the City can finance the operation of a
new expanded library, the City should first conduct a scientifically valid survey to gauge the level of
support in the community. Then, if there is sufficient support, the City should hire a library service
expert to assist in the preparation of the Bond Act application.
Attachments
1. Feasibility analysis from Dubberly & Associates
2. Estimated Operating Costs from LA County for proposed facility
3. 1998-99 Operating Costs from LA County for existing facility
4. Letter from LSSI regarding operating costs for proposed library.
5. Check list for Bond Act application
PREPARED BY:
W,
Deputy ity Manager
CITY OF DIAMOND BAR
LIBRARY BONE) AcT APPLICATION
1. REPQRT
A. SUMMARY
FEASIBILITY ANALYSIS
1. REPORT
The City of Diamond Bar contracted with Dubberly Associates to produce a
feasibility study to determine whether it was possible for the City to complete by June
14, 2002 all the documents required to apply for a grant under the California Reading
and Literacy Improvement and Public Library Construction and Renovation Bond
Act of 2000. It is the conclusion of Dubberly Associates that it is not possible for the
City to complete an application by June 14th, and that the City would be better served
to focus its efforts on submitting a quality application by the March 28, 2003 deadline
as part of the second round of funding.
B. BACKGROUND
The California Reading and Literacy Improvement and Public Library Construction
and Renovation Bond Act of 2000 (henceforth referred to as the Bond Act) will
provide $350 million for the construction, expansion or remodeling of public libraries.
Applications are being accepted during three grant cycles with filing deadlines of June
14, 2002, March 28, 2003 and January 16, 2004.
The grant awards will be based on a competitive process. The State Library recently
estimated that it would receive applications for projects totaling $1.2 billion. If this
estimate is accurate, then only one project in four will be funded.
Additional background on the Bond Act can be found in the City Council Agenda
Report submitted to the Mayor and City Council on March 5, 2002 by Linda C.
Lowry, City Manager. That report also identified three key decisions that the City will
need to make prior to the submittal of a grant application. Those questions were
1. Which application period?
2. First priority/Second priority?
3. Who will operate the facility — How do we pay for it?
The scope of this feasibility study concentrated on the subject of question one (Which
application period?). However, it was impossible to address question one without
considering some aspects of questions two and three. Thus the consultants also
considered some of the issues associated with a possible joint venture with one or
Anxim
MARCH 29, 2002 DUBBERLY AssoCIATEs, INC. ATLANTA, GEORGIA PACE 1
CITY OF DIAMOND BAR
LIBRARY BOND ACT APPLICATION
FEASIBILITY ANALYSIS
I. REPORT
more school districts Qoint venture projects have been designated first priority in the
Bond Act) as well as the issue of whether the library will be operated by the County
Library or by the City as an independent library (Question three).
The consultants began the feasibility study by reviewing general information on
Diamond Bar and documentation on its Civic Center project. These documents
provided by the City gave an excellent overview of the context in which the library
project will occur.
On March 11 th, consultant June Garcia made an on-site visit to Diamond Bar to meet
with Deputy City Manager David Doyle and others who will be involved in the City's
effort to submit a grant application. Meetings were held with the following individuals
and groups.
Bob Rose (Director of Community Services) and other City staff
It was determined that the City would be able to easily provide most of the
information concerning the site and the site selection process that is required
by the application. City staff also indicated that they would be able to provide
the demographic information required.
Mark Maine (Pomona School District) and with Linda Carefoot (Walnut Valley
Unified School District)
Both were very supportive of the City's intention to apply for grant funds to
construct a new library in Diamond Bar. Although neither could speak for
their respective school districts, they offered to facilitate further discussions
between the City and their school districts. Since the Bond Act requires a 20
year commitment from the School District to providing joint use library
service, the decision to submit a joint venture application will require
substantive discussions with one or both school districts before any party can
make a decision with such long term fiscal implications.
Kathleen Newe (Friends of the Library)
Ms. Newe was very excited about the prospect of a new library. She shared
information about the Friends of the Library, including their fund raising
efforts on behalf of the library. Ms Newe stated that the Friends would do
what ever they could to support the City's grant application.
MARCH 29, 2002 DUBBERLY AssOCIATES, INC. ATLANTA, GEORGIA PAGE 2
ATTACHMENT /
CITY OF DIAMOND BAR
LIBRARY BOND ACC APPLICATION
FEASIBILITY ANALYSIS
Staff of the County of Los Angeles Public Library (Conference call)
1. DEPORT
David Doyle briefed them on the City's decision to conduct a feasibility study
to determine if it was possible to submit a first round grant application.
During that call, County Library staff indicated their willingness to meet with
Ms. Garcia later in the week during the Public Library Association conference
in Phoenix, Arizona.
City Attorney (Conference call)
Several questions related to the grant process were discussed.
On Thursday March 14, 2002, Ms Garcia met in Phoenix with five representatives of
the County of Los Angeles Public Library. Attending the meeting representing the
County Library were Margaret Todd (County Librarian), Wendy Romano (Assistant
Director — Public Services), David Flint (Assistant Director — Finance and Planning),
Luis Adan (Capital Projects Manager) and Robert Seal (Facilities Planning and
Development).
The County library staff indicated their willingness to provide requested information
and to assist the City in the preparation of a grant application. The County library staff
pointed out that the County would be submitting its own grant applications, and these
applications would receive priority treatment when the library was allocating limited
resources. The group described the review and approval process that would need to
be observed to secure County endorsement for the submittal of the grant application.
They estimated that the review and approval process would take a minimum of two
months, and probably much closer to three.
C. DISCUSSION
After participating in the meetings described above and examining the documents
provided by the City, the consultants carefully reviewed the Bond Act and its
associated Appendices that indicated what information must be submitted as part of
the Application.
Specifically, the consultants reviewed:
• Application Form — Bond Act Appendix 1
• Required Elements for joint Use Cooperative Agreements -Bond Act
Appendix 2
MARCH 29, 2002 DunERLY AssociATEs, INC. ATLANTA, GEORGIA PAGE 3
ATTACHMENT
I
CITY OF DIAMOND BAR FEASIBILITY ANALYSIS
~ LIBRARY BOND ACT APPLICATION I. REPORT
• Community Library Needs Assessment Components - Bond Act Appendix 3
• Library Plan of Service - Bond Act Appendix 4
• Library Building Program Components — Appendix 5
1. PROCESS GUIDES PREPARED .FOR BOND ACT APPLICATION
For each of the data elements required in each of the Appendices, the consultants
identified the parties responsible for providing the application information, and
recommended which party or parties should be designated the "lead" and which
parties should be considered as "support" in providing application information.
The consultants also indicated the current status of the information, such as
whether or not it is readily available, has not yet been collected, or has not yet
been determined.
During this process, it became readily apparent that the answers varied depending
on whether or not the City decides to remain part of the County of Los Angeles
Public Library system. Consequently, the consultants produced two sets of
attachments, one set based on the assumption that Diamond Bar is a part of the
County of Los Angeles Public Library system and another set based on the
assumption that Diamond Bar is not a part of the County of Los Angeles Public
Library system.
Those documents are included as Attachments entitled:
Series 1 - Diamond Bar is part of County of Los Angeles Pub& Library system.
• Application Form (Attachment A)
• Required EIements for Joint Use Cooperative Agreements (Attachment B)
• Community Library Needs Assessment Components (Attachment C)
• Library Plan of Service (Attachment D)
• Library Building Program Components (Attachment E)
Series 2 - Diamond Bar is not part of County of Los Angeles Public Library system.
• Application Form (Attachment F)
• Required Elements for Joint Use Cooperative Agreements (Attachment Gr)
MARCH 29, 2002 DuBBERlY ASSOCIATES, INC. ATLANTA, GEORGIA PAGE 4
ATTACHMENT
r
CITY OF DIAMOND BAR FEASIBILITY ANALYSIS
LIBRARY BON!] ACT APPLICATION 1. REPORT
• Community Library Needs Assessment Components (Attachment H)
• Library Plan of Service (Attachment 1)
• Library Building Program Components (Attachment J)
In preparing these documents, it quickly became apparent that although the City
has selected a site for the library and some work has been done on the building
design, there is still a considerable amount of work to be done to complete the
grant application. In particular, it will be necessary to develop the Community
Needs Assessment, the Library Plan of Service and the Library Building Program.
Even if all these background documents were now complete, there is insufficient
time to have all the documents reviewed by the County (two months minimum —
three months preferred) and still make the June 14th deadline for the first round
of grant funding.
L. TASKS TO BE COMPLETED PRIOR TO SUBMITTING GRANT APPLICATION
The tasks that need to be completed prior to submitting a grant application vary
depending on whether or not Diamond Bar is part of the County of Los Angeles
Public Library system. Although many of the tasks are the same with each
scenario (such as completion of the Application form, the Community Needs
Assessment, the Library Plan of Service, and the Library Building Program), the
people who need to be involved in completing the tasks and even the deadlines
for completing them will vary depending on whether or not the City remains part
of the County Library system. Therefore, the sooner that issue is resolved, the
more focused and efficient the grant application team can be in completing the
appropriate list of tasks.
a. If Diamond Bar is part of the County of Los Angeles Public Library system
The following tasks will need to be completed if Diamond Bar is part of the
County of Los Angeles Public Library system.
Decide whether or not to contract with a library consultant to produce
some or all of the documents required as part of the grant application
process.
• Meet with the County Library staff to establish what information the
County Library can provide and when it will be available.
MARCH 29, 2002 DUBBERLY ASSOCIATES, INC. ATLANTA, GEORGIA PAGE 5
ATTACHMENT
I
CITY OF DIAMOND BAR FEASIBILITY /ANALYSIS
LIBRARY BOND ACT APPLICATION I. REPORT
• Determine whether or not the City will submit a joint venture
application with one or more of the local school districts. If so, meet
with the School District personnel to establish the parameters of the
joint venture and respective responsibilities for gathering data and
completing the relevant sections of the grant application. (See
Attachment B for details.)
• Appoint grant application team and assign data collection and report
production responsibilities to team members.
• Establish deadlines for completion of each portion of the grant
application.
• Complete Application Form. (See Attachment A for details.)
• Conduct Community Library Needs Assessment and write report. (See
Attachment C for details.)
• Prepare Library Plan of Service. (See Attachment D for details.)
• Prepare Library Building Program. (See Attachment E for details.)
• Prepare conceptual plans as described in Section 20440 (d) (5) of the
Grant Application Requirements.
• Negotiate lease with the County Library for use of the new facility.
• Obtain City Council approval for:
■ Lease agreement with County Library.
• Commitment to fund the library at the stated level.
■ Authorization to submit the grant application.
• Submit grant application and appropriate support materials to County
Library for review.
• Obtain County Supervisors approval for:
■ Lease agreement with the City,
■ Joint venture agreement with school district(s) — if a joint venture
application is being submitted.
■ Authorization to submit the grant application.
MARCH 29, 2002 DUBSERLY ASSOCIATES, INC. ATLANTA, GEORGIA PACE 6
ATTACHMENT
I
CITY OF DIAMOND BAR
LIBRARY BOND AcT APPLICATION
FEASIBILITY ANALYSIS
1. REPORT
b. If Diamond Bar is not part of the County of Los Angeles Public Library
system.
The following tasks will need to be completed, if Diamond Bar is not part of
the County of Los Angeles Public Library system.
• Decide whether or not to contract with a library consultant to produce
some or all of the documents required as part of the grant application
process.
• Execute steps necessary to withdraw from the County Library system.
• Decide whether City staff or other entity will operate the new City
library.
• Determine whether or not the City will submit a joint venture
application with one or more of the local school districts. If so, meet
with the School District personnel to establish parameters of joint
venture and respective responsibilities for gathering data and
completing the relevant sections of the grant application. (See
Attachment G for details.)
• Appoint grant application team and assign data collection and report
production responsibilities to team members.
• Establish deadlines for completion of each portion of the grant
application.
• Complete Application Form. (See Attachment F for details.)
• Conduct Community Library Needs Assessment and write report. (See
Attachment H for details.)
• Prepare Library Plan of Service. (See Attachment I for details.)
• Prepare Library Building Program. (See Attachment J for details.)
• Prepare conceptual plans as described in Section 20440 (d) (5) of the
Giant Application Requirements.
• Obtain City Council approval for:
• Joint venture agreement with school district(s) — if a joint venture
application is being submitted.
• Commitment to fund the library at the stated level.
■ Authorization to submit the grant application.
MARCH 29, 2002 DuBBERLYAssoCIATES, INC. ATLANTA, GEORGIA ATTACHMENT
%
I
CITY OF DIAMOND SAR FEASIBILITY ANALYSIS
LIBRARY BOND ACT APPLICATION I. REPORT
D. NEXT STEPS
The deadline to submit a Bond Act grant application for funding in the second round
is March 28, 2003. Prior to that date, all the tasks in one of the two scenarios
identified above will need to be completed. Although that date is a year away, there is
a significant amount of work that needs to be done. To make most effective use of
the time available, there are several decisions that need to be made as soon as possible.
Those decisions include answers to the following questions.
1. WILL DIAMOND BAR REMAIN PART OF THE COUNTY OF Los ANGELES
PUBLIC LIBRARY SYSTEM?
A timely answer to this question is essential to completion of the grant
application. A quality application can be submitted if this question is answered in
the affirmative or the negative. However, as noted above, the process that needs
to be followed does depend on the answer to the question. Until this question is
answered, staff should work on those portions of the application process that are
not subject to change based on the answer to this question.
Before the City of Diamond Bar makes a decision on this question, it is highly
recommended that the City obtain answers to the following questions from either
the State Library or other California governmental entity with the authority to
address them. Those questions are:
a. If the City announces by December 2002 its intent to withdraw from the
County of Los Angeles Public Library system, may it submit a grant
application as an eligible applicant even though the City will still be part of
the County Library system on March 28, 2003 when the application is
submitted?
b. If the City announces by December 2002 its intent to withdraw from the
County of Los Angeles Public Library system, how should it respond to the
grant application questions concerning the "existing library," if the City
wishes to submit an application by the March 28, 2003 deadline?
c. Can the City make the timing of its withdrawal from the County of Los
Angeles Public Library system conditional on the receipt of Bond Act
funds?
MARCH 29, 2002 DUBBERLY ASSOCIATES, INC. ATLANTA, GEORGIA F+ T 1NOV E N r
CITY OF DIAMOND BAR
i.IBRARY BOND ACT APPLICATION
FEASIBILITY ANALYSIS
1. REPORT
2. IF THE CITY DOES DECIDE TO WITHDRAW FROM THE COUNTY OF Los
ANGELES PUBLIC LIBRARY, WHEN WILL IT ESTABLISH ITS OWN CITY
LIBRARY AND WHO WILL OPERATE IT?
The City will need to determine whether or not the new library will be operated
by City staff or whether the City will contract with some other entity to operate
the library. Since the grant application requires the submittal of estimates for
initial start up expenses and annual expenses, it would be advisable to have some
indication of who will operate the library since that will have an impact on the
cost.
3. WILL THE APPLICATION BE A JOINT VENTURE PROJECT 1ST PRIORITY
OF BOND ACT) WITH ONE OR MORE OF THE LOCAL SCHOOL DISTRICTS?
If there is any interest on the part of the City in submitting a Joint Venture
Project application, then discussions should be initiated with one or more of the
school districts as soon as possible. The decision to submit a Joint Venture
Project has implications on the data gathering for and completion of the
Community Library Needs Assessment and the Library Plan of Service. It also has
implications for the Library Building Program and the design of the library. Thus,
it would be necessary to know which, if any, of the joint venture projects would
need to be accommodated by the library design.
The Bond Act identifies seven types of Joint Venture Projects in Section 20434
Funding Priorities and defines them as follows:
1. Computer center — A computer center houses computer systems with
electronic resources or other educational technologies to assist with any
combination of K-12 student learning activities.
2. Family literary center — A family literacy center houses materials and space
for tutoring and instructional activities to improve the ability of K-12
students and their parents or caregivers to read and write English and to
develop lifelong learning skills.
3. Homework center — A homework center houses space to provide
materials and formal support to assist K-12 students with homework
and/or study assignments. Support shall focus on the needs of students
including either general assistance in reading, writing, science, language,
math skills, and study skills, or individual assignment assistance, or both.
MARCH 29, 2002 DuBBERLY ASSOCIATES, INC. ATLANTA, GEORGIA V -�I"I' mg
CITY OF DIAMOND BAR
FEASIBILITY ANALYSIS
LIBRARY BOND ACT APPLICATION C. REPORT
4. Career center -- A career center houses space to provide job, career, and
college education information to assist K-12 students in assessing and
pursuing vocational and career choices.
5. Shared electronic and telecommunication library services — Shared library
electronic and telecommunication services provide for the sharing of
electronic equipment and resources that complement the curriculum of
K-12 students.
6. Subject specialty learning centers — Subject specialty learning centers
house a comprehensive, in-depth collection of resources and learning
activities on a specific subject area that complements the curriculum of the
school district that is part of the joint use cooperative agreement.
7. Other library services — Other similar collaborative library services that
directly benefit K-12 students.
The Bond Act considers all of the Joint Venture Projects to be equal value, and
thus selecting any one of them would make the grant application a First Priority
Joint Use application.
4. WILL THE CITY HIRE A LIBRARY CONSULTANT TO ASSIST WITH THE
PREPARATION OF THE GRANT APPLICATION?
The Bond Act does not require the use of a library consultant to prepare any of
the documents associated with the grant application. Many library systems will be
completing their applications using City or County staff. If the City believes it
needs a library consultant to assist with any portion of the grant application, it
would be advisable to contract with the consultant early in the grant application
process so he or she can be a part of the grant application team when it is formed
or shortly thereafter.
E. CONCLUSION
It is the opinion of Dubberly Associates Inc. that it is not possible for the City of
Diamond Bar to complete all the tasks and documents necessary to submit a Bond
Act grant application by June 14, 2002. The consultants recommend that the City take
the necessary steps to submit an application by March 28, 2003 for consideration in
the second round of funding.
MARCH 29, 2002 DUBBERLY AssoclATEs, INC. ATLANTA, GEORGIA A i + ArWM E N T
_ County of Los Angeles Public Library
Operating Statement
Fiscal Year 1998-99
Diamond Bar Library Cost Code: 816
1061 South Grand Avenue, Diamond Bar Org Code: 41380
Support Costs
Administration 120,566
Program Specialists 24,098
Countywide Overhead Charge 0
Sub -Total $144,665
Total Cost of Service $922,605
Operating Revenue $33,955
ATTACHMENT
C:HF[LFSMHCOSTj rnFf99OFMVp8,WK4 4 SD 12/03P99
Actual
Operating Costs
Salaries and Employee Benefits
$422,579
Services & Supplies
Books & Materials
60,673
Lease -Buildings
0
Maintenance -Buildings and Grounds
37,480
Maintenance -Equipment
0
Insurance
3,721
Supplies
15,399
Utilities
30,831
Facilities Services Operations
43,139
Regional Operations
45,653
Acquisitions and Cataloging
27,319
Automated Circulation System
46,828
Information Services
37,815
Equipment Purchase
6,502
Sub -Total
$777,940
Support Costs
Administration 120,566
Program Specialists 24,098
Countywide Overhead Charge 0
Sub -Total $144,665
Total Cost of Service $922,605
Operating Revenue $33,955
ATTACHMENT
C:HF[LFSMHCOSTj rnFf99OFMVp8,WK4 4 SD 12/03P99
Q
COUNTY OF LOS ANGELES PUBLIC LIBRARY
1998-99 Library Operating Statements
The following information describes various categories of expenditures and cost items
included in individual library operating statements prepared for Fiscal Year 1998-99. This
cost report is based on actual year-end expenditures for all cost centers in the County
Public Library for 1998-99. The data comes directly from the county's automated
countywide accounting system, and reflects the Auditor -Controller's year-end costs for the
Public Library after the books were closed and reconciled for the fiscal year.
Operating Costs
All expenditures listed as operating costs are those related to the day-to-day operation of
the library and its various services. Generally, these are costs incurred directly by the
individual library for operations located in the facility, such as employee salaries, utilities
for the building, and the purchase of library books and materials. In some cases, they are
costs for expenses incurred by the library for services located elsewhere but directly
attributable to the library and the service it provides, such as the cost of the computer
system for checking out books, the delivery of books and supplies to the library, and the
maintenance of the building by staff headquartered at other library or county facilities.
Within the County budget library operating costs fall generally into three major expenditure
categories: salaries and employee benefits, services and supplies, and equipment.
Operating costs included in this report are grouped in various categories and subcategories
of expense as indicated in the operating statements and described below. The examples
listed for various costs are not exhaustive, but provide a useful overview of the kinds of
expenditures involved in the operation of the libraries.
Salarias and Employee Benefits
These are the direct costs for the salaries of permanent (full-time) and temporary
(hourly) employees assigned to the individual library. Also included are the costs
of employee benefits such as health insurance, sick leave, retirement, and worker's
compensation, as well as overtime, shift differentials, and bilingual bonuses where
applicable.
ATTACHMENT
71
Services and Supplies
Operating costs in this category represent various kinds of supply items, and
services provided under contract by the private sector or by other public agencies.
Included in this category are the subcategories and examples of cost items listed
below.
Book&ajid Ma rials: Purchase of books and other library materials such as
magazines, computer databases and audio-visual materials.
Lease -- Buildings: Lease costs of facilities not owned by the county or debt
service associated with the acquisition or use of a facility.
Maintenance -- Buildin s an ro n s: General maintenance of library
facilities such as building maintenance and repair, grounds maintenance,
and other housekeeping costs such as custodial services, trash disposal and
pest extermination services.
Maintenance -- Equipment: Costs for the extraordinary maintenance of
equipment items located in library facilities.
Insurance: Premium costs for commercially -issued insurance against
casualty losses of our library facilities and their contents.
5upalies: Routine and special -order supply items such as stationery, forms,
and office supplies.
tilities: Charges for utilities in the library facility such as electricity, water,
gas and telephone service.
Facilities Services Operations: In-house maintenance services provided by
Library Department employees, procurement and warehousing of supplies,
contracting for services such as routine equipment maintenance and delivery
of books and supplies to the library.
Regional Operations: Cost of providing day-to-day supervision, management
and support of library operations, including staffing functions, staff
development and training, planning of regional service programs such as
Summer Reading Program, coordination of regional collection purchases,
and daily trouble shooting for customer service issues not resolved at the
local library.
2
ATTACHMENT
Acquisitions and Cataloging.: Technical services to the library such as
ordering library books and materials, assigning and preparing individual
copies for distribution to local libraries, producing and maintaining the
catalog, and interlibrary loan services.
Automated Circulatioo sem: Operating and maintaining the automated
circulation system for processing all book circulations and registered
borrower records, and printing and mailing overdue notices to individuals.
Information Service,: Costs for the operation of various specialized
information and reference services used by all libraries, such as the
municipal reference service, business subject specialty center, ethnic
resource centers, consumer health information programs and services
(CHIPS), document delivery center, and community access library line
(CALL).
Equipment Purchase
Costs of purchasing equipment for the library, which may include items such as
cash registers, book detection systems, fax machines, computers and circulation
system equipment.
Support Costs
Costs included in this category represent expenditures for various services which provide
policy direction and support to the public service operations in the libraries. These include
key functions required to operate the library services, including County Public Library
headquarters support as well as other county services.
Administration
Costs in this subcategory include the executive level management of the Public
Library Department, administrative support services such as personnel and payroll
services, business office services such as payments for leases and invoices, cost
accounting, telecommunications and PC support, graphic arts, and volunteer
program coordination.
3
ATTAC'"MCNT 2
IN
Program Specialists
Expenditures in this category are for the costs of headquarters program specialists
who plan and implement Library -wide service programs including reference and
information services, programs and collections for children and adults, and grant
development and coordination. Examples include coordinating the public access
Internet program; summer reading program design, training and materials; and
negotiating Library -wide discounts for online databases used for reference support.
Countywide Overhead Charge
This category is for countywide overhead costs charged to the Public Library for
central administrative costs and services in other county departments not otherwise
billed directly to the Public Library. The County Public Library pays approximately
$6 million for various services within the county which are billed directly. An
additional amount for countywide overhead charges was waived for three prior fiscal
years in recognition of the County Library's funding limitations. However, this
charge, which is estimated between $1-2 million annually, could be reinstated in
future years, and is listed to illustrate that it would be part of the general overhead
costs for administration of the County Library.
Operating Revenue
The revenue amount indicated in the operating statement reflects the fines, fees and lost
materials charges actually collected at the local library.
A��AC44MEi�� Z
AI
L
+ COUNTY OF LOS ANGELES PUBLIC LIBRARY
Proposed Diamond Bar Library
DRAFT
1. Projected 2020 Population: 65,000
2. Projected 2020 Facility Size:
65,000 x 0.389 sq, ft./capita = 25,285 GSF
3. Projected 2020 Collection Size:
65,000 x 2.25 Rams/capita =146,250 items
4. Projected 2020 Collection Size: 146,250 items
Existing Collection (2000101): 105.500 items
Difference: 40,750 items
5. Estimated Cost of Materials:
40,750 items x $36.00/item = $1,467,000
6. Estimated Annual Cost of Staffing: $628,400
7_ Estimated Annual Operating Costs: $1,435,000
(Incudes $185,000 for Annual Collection Budget
and $1,250,000 for Operating & Support Costs)
8. Total Estimated Annual Staffing and Operating Costs: $2,063,400
U-,CAPITAL%DIAMDBARISTFCST-i.W PD
RFS -kc 512101
ATTACHMENT 3
February 11, 2002
David A. Doyle
Deputy City Manager
City of Diamond Bar
21825 East Copley Drive
Diamond Bar, CA 91765-4178
Dear David,
Thank you for the opportunity to provide Diamond Bar with an estimate of what it
would cost for Diamond Bar to contract with LSSI to manage the new Diamond
Bar Library. I understand that you need this figure for several purposes as you
consider building a new library. As we've discussed, Diamond Bar would
withdraw from the Los Angeles County Library System and the new library would
be under the jurisdiction of the City of Diamond Bar. It is my understanding that
Diamond Bar would like a larger library that is more responsive to the needs of
the citizens of Diamond Bar.
LSSI view its relationships with the cities it serves as partnerships. Each partner
has a part to play. We manage all aspects of the library dealing with the day-to-
day responsibilities. Policy decisions remain the responsibility of the contacting
city. The city retains ownership of all assets and makes the decisions on what
library services are appropriate for the community, the collection, decisions
affecting the building and any other policy-making responsibilities. As any good
manager, we make recommendations and carry out policy.
Withdrawing from the County Library System will necessitate Diamond Bar
reviewing several areas affected by the change. I'll highlight two major areas. It
has been the position of the Los Angeles County Library System that the
materials and building are property of Los Angeles County Library System.
Those Cities withdrawing from the County System would not have use of the
collection or building without purchasing either. For Diamond Bar, the building is
not an issue. The collection will need your consideration. Not all Cities choose to
purchase the existing collection from the County. Calabasas chose to have LSSI
purchase a totally new collection for their library.
LSSI would be willing to work with Diamond Bar to select a totally new collection.
The decision is yours. Once you know the costs to acquire the collection and the
collection size, you may want to consider having LSSI purchase a totally new
collection for you. The brand new collection would be catalogued with all
materials ready to be checked out. This service includes selection of the books,
cataloging, processing (plastic jackets, theft detection strip, etc.) and barcoding
and entering the books into the automated circulation system all for a cost of
approximately $20 per book. If you were to keep the existing collection, you
would have to obtain the collection's machine-readable records from the County
ATTACHMENT
and you may have to re -barcode the collection for a new automation system.
Both of these items would increase the costs of keeping the existing collection.
The second major area is the automated library system. Diamond Bar will need
to acquire an automated library system. Such a system allows users to check
out books, search the library collection from home, put holds or reserves on
books that would be picked up later at the library and can allow access to online
databases (of magazine, for example) available to be searched from home.
Prices on a system vary widely depending on the features that Diamond Bar
would require. There are a number of options open to Diamond Bar to full this
need. LSSI may be able to provide access to a shared system for a fee or I can
put you in touch with companies who can provide an estimate if Diamond Bar
would like to purchase their own system.
Each contract for library management services is different, reflecting the different
needs of the communities we serve. We have made a number of assumptions to
provide you with this rough estimate. As you determine the service levels you
desire, and as you complete your community survey for the Library Bond Act
Grant application, we will be better able to provide you with a more accurate
estimate.
LSSI assumes that Diamond Bar will provide the building and pay utilities and
maintenance. In addition, we based our pricing on the assumption that Diamond
Bar would provide the computers and library system, though as mentioned
above, we could provide these services. Our estimate includes staffing for the
proposed 21,000 square foot building open for approximately the same number
of hours as the existing County branch, which I believe is 46 hours per week.
Our estimate includes programming at the same level as the County now
delivers.
LSSI's estimate for the library management services is $1.2 million. This
compares favorably with the present County tax assessment and the additional
revenue the County Library would require to operate the new building.
Manhattan Beach has told me that they recently requested from the County
Library the cost to manage an additional 10,000 square foot addition to their
library. The County came back with a cost of $1 million. This may not be what
the County will quote you, but this is a recently quoted cost that I can share with
you.
LSSI is pleased to see that Diamond Bar wishes its library to be controlled
locally, better providing services that reflect the unique wants and needs of the
citizens of Diamond Bar. LSSI stands ready to partner with Diamond Bar to
make this happen. If I can answer questions or if you would like for me to talk
with the City Council members, please let me know. I'd be happy to do so. My
contact information is enclosed.
Sincerely,
Leland R. Ireland
Office of Library Construction - California State Library Title 5 Library Bond Act Grant Application Checklist
Checklist
for
Library Bond Act Grant Application Documentation
Version 1.0
The Office of Library Construction (OLC) has created the following checklist of required supporting documents in
an effort to assist potential applicants in making sure their Library Bond Act application is complete.
The use of the checklist is optional. However, if it is used and submitted with the application, it will also help
OLC staff expedite the eligibility review of applications.
The checklist is a technical assistance tool and is advisory only. Applicants should not rely exclusively on the
checklist, but should also verify the elements of their application by checking the Title 5 regulations and the
Library Bond Act. Any error or omission on the checklist does not relieve the auplicant of the
responsibility to submit all required documents as listed in the Title 5 regulations.
It is sincerely hoped that this tool will help to ensure complete and eligible applications for potential grant award.
If any questions or perceived discrepancies between the checklist and the Title 5 regulations arise, contact Pat
Zografos at (916) 445-9612 or pzografos@librarV.ca.gov.
If there are changes to Version 1.0 of the checklist based upon user input, updated versions will be placed on the
OLC Web site with a new version number and an errata sheet.
Instructions for Completing Checklist Form
There are several sections of the checklist that may need to be competed, depending upon the type of project.
Utilize the list of sections below as appropriate:
Section 1: Page 2 .................. Documents required for ALL PROJECTS
Section 2: Page 12 .................. Additional Documents required for JOINT USE PROJECTS
Section 3: Page 14 .................. Additional Documents required for JOINT VENTURE PROJECTS
Section 4: Page 14 .................. Additional Documents required for CO -LOCATED PROJECTS
Section 5: Page 16 .................. Additional Documents required for REMODELING PROJECTS
Section 6: Page 17 .................. Additional Documents required for CONVERSION PROJECTS
Under each section there is a list of "Submittal Requirements" on the left-hand side of the page. Please note that
section citations are given to assist in locating the requirements in the Title 5 regulations. These section and
page numbers are keyed to the "Final (Codified) Title 5 Library Bond Act Regulations" that are available on the
OLC Web site.
Applicants should ignore the middle column that says "State Library Use." Applicants should complete the two
columns to the far right, that are under "APPLICANT USE." Under the "Included" column, applicants should
check "Yes" if the item is included in the submittal and "No" if it is not. Further, if time allows, it would be veru_
helpful to State LibraU staff atternoting to verify the eligibility of the apolication if applicants indicateg the
document and page number where the item listed can be found. Feel free to use abbreviations for document
names such as "BP" for building program; "NA" for needs assessment, etc.
For Applicant Use
Project Name:
Applicant Name:
Checklist Completed by: Phone:
For CSL Use
Checklist Reviewed by: Date: Project Number
Required Documentation Version 1.0 (5/20/02) Page 1 of 18
6/13/02 ATTACHMENT -S
Office of Library Construction - California State Library Title 5 Library Bond Act Grant Application Checklist
SECTION 1 -REQUIREMENTS FOR ALL PROJECTS
SUBMITTAL REQUIREMENTS
State Library
Use
APPLICANT USE
In Compliance
Included
YES NO
Document &
Page Number
YES NO
SITE AND TITLE REQUIREMENTS
CEQA Compliance
204381 p. 20
3 1 Applicant is Lead Agency
20438 (a) (1), p. 20 ❑ ❑ ❑ ❑
(Mark the type of evidence of CEQA compliance (choose only one) & its corresponding documentation)
4
APPLICATION FORM
1
Original (with signatures)
❑
❑
❑
❑
20440 a 1 A , p. 23, Appendix 1,
p, 30
Legal Citations
2
6 copies of application form
❑
❑
❑
❑
❑
Statement of Basis of Exemption
20440 a 1 A), p, 23,_Appendix 1,
p. 30
El
9
Copy of Notice of Exemption
❑
SITE AND TITLE REQUIREMENTS
CEQA Compliance
204381 p. 20
3 1 Applicant is Lead Agency
20438 (a) (1), p. 20 ❑ ❑ ❑ ❑
(Mark the type of evidence of CEQA compliance (choose only one) & its corresponding documentation)
4
No Adverse Environmental Impact
20438 a 2 A , P. 20
❑
❑
❑
❑
5
Explanation
6
Legal Citations
7
Categorical Exemption
20438(a) 2 A 2 a& b, P. 20
❑
❑
❑
❑
8
Statement of Basis of Exemption
0
El
El
9
Copy of Notice of Exemption
❑
10
Negative Declaration
20438 a 2 . 20
❑
❑
❑
❑
11
Final Negative Declaration
❑
12
Notice of Determination
❑
13
Signed by lead agency
❑
❑
14
Stamped by County Clerk
❑
State Clearinghouse review
One of the following):
15
Compliance Letter
❑I
El
❑
16
Comments from state agencies
❑
17
Environmental Impact Report (EIR)
20438 a 2 C , p, 20
❑
❑
❑
❑
18
Final EIR Report
19
Notice of Determination
❑
20
Signed by lead agency
❑
❑
21
y Clerk
Stamped by Count
❑Li
❑
22
Adopted Statement of Overriding Considerations
❑
Required Documentation Version 1.0 (5/20102) Page 2 of 18
6113/02
office of Library Construction - California State Library Title 5 Library Bond Act Grant Application Checklist
SUBMITTAL REQUIREMENTS
State Library
use
APPLICANT USE
In Compllance
Included Document &
YES NO Page Number
YES NO
State Clearinghouse review
(include one of the following):
❑
❑
❑
23 Compliance Letter, or
❑
26
Names and addresses of owners & their interests
24 Comments from state agencies
❑
Obtaining Marketable Record Title
20438 (c), pp. 21-22
(All applicants are required to submit a Preliminary Title Report. If not currently owned by the applicant,
the report is to be obtained from the current owner.)
(MULTIPURPOSE PROJECTS: Submit only for public library portion of the project site (20438 (c)(1)(8), p.21))
25
1 Preliminary Title Report
❑
❑
❑
I ❑
26
Names and addresses of owners & their interests
37
27
Property description
E]
❑
❑
28
Easements/Encumbrances
38
29
Plat or Survey
❑
❑
1:1completion
30
Attorney's Opinion re: Exceptions (if
❑
❑
❑
❑
39
Title report shows no superior liens
applicable)
❑
El
1:1
40
31
Indicate that exceptions don't diminish use of
❑
❑
❑
❑
lease agreement
site for public library
41
32
Indicate that exceptions don't diminish or limit
❑
❑
❑
❑
the State's Interest in the property
Site Ownership - If Applicant Owns or Will Own the Site
20438 (c) (8), pp. 24-25
(Mark the type of verification submitted (on!y one is re uired))
33 Verification of ownership, or
34 Executed option to purchase, or
35 Agreement to donate
Possession of Lease
[If Site Is Secured by a Lease or Lease -Purchase Agreement]
20438 (c) (8) (B), p. 25 & 20440, Appendix 6, p. 71
Lessor Is Either a Public Agency or a Private Owner
36
Executed lease or lease -purchase agreement
❑
❑
E:1—
Lease
Lease or lease -purchase agreement indicates:
37
Full access to site to build and operate library
E]
E]
E]
11rovided
38
Term of at least 40 years following substantial
❑
❑
❑
1:1completion
39
Title report shows no superior liens
❑
❑
El
1:1
40
Subsequent encumbrances or sales subject to
❑
❑
❑
❑
lease agreement
41
Payment of rent either lump sum or budgeted
1:1
El
El
ElEarl
Required Documentation Version 1.0 (5/20/02) Page 3 of 18
6113102
Office of Library Construction - California State Library Title 5 Library Bond Act Grant Application Checklist
SUBMITTAL REQUIREMENTS
State Library
Use
APPLICANT USE
in Compllance
Included
YES NO
Document &
Page Number
YES NO
42 Lessor's remedies may only be suit for rent or
forspecific performance
❑ ❑
❑ ❑
roceedin s
43 Lessor legal opinion re: lease
El
1
44 Lessee legal opinion re, lease
46
Agreement cannot be rejected due to lessor's
❑
Lessor Is a Private Owner: Legal Opinion Requirement
(Mark the type of legal opinion submitted)
45
Lessor is entity that cannot enter bankruptcy
❑
❑
❑
❑
roceedin s
46
Agreement cannot be rejected due to lessor's
❑
❑
❑
❑
bankruptcy
Boundary Survey
20440 (c)(1), p. 23
(MULTIPURPOSE PROJECTS: include boundary survey for entire multipurpose project site)
47 Boundary survey submitted El
48 Boundary survey shows metes & bounds
49 Signed by a licensed land surveyor
50 Stamped by a licensed land surveyor El
Geotechnical Report
20440 (c)(2), p. 23
(NOT REQUIRED FOR existing buildings with remodeling only (i.e., with no addition))
51 1 Copy of geatechnical report 1 11 1 ❑
52 1 Report Is by licensed engineer ❑
Visual Record Existing Library
20440(c)(4) (A) p, 24
(Applies only if an existing library will be improved or replaced)
53 Photos or Videos included ❑
54 Labeled w/Applicant & Project Names 4 L3 1 0 1 0 1 0 1
Visual Record of Site
20440(c)(5) (A) p, 24
(Not required for existing buildings with remodeling only (i.e., with no addition))
55 Photos or Videos included
56 Labeled w/Applicant & Project Names
Views from outside & facing the site:
57 View of front entrance
58 2nd view of applicant's choice
Required Documentation Version 1.0 (5120102) Page 4 of 18
6/13102
Office of Library Construction - California State Library Title 5 Library Bond Act Grant Application Checklist
SUBMITTAL REQUIREMENTS
State Library APPLICANT USE
Use
In Compliance Included Document &
YESNO Page Number
Views from middle of site:
Copy of Needs Assessment
59 North60
tYESNO
South61
69
East
1:1
62 West
Ll I
Map(s) of Site
20440(c)(5)(13), p. 24
(NOT REQUIRED FOR existing buildings with remodeling only (i.e., with no addition))
63 Copy of maps ❑
64 Service area of project shown
65 Major Thoroughfares shown El ❑
66 All public K-12 schools shown ❑
67 All major retail business centers shown
Site Appraisal (if applicable)
20436 a), p. 14
68
Copy of appraisal
L1
Copy of Needs Assessment
11
74
69
Completed by Independent appraiser
1:1
75
Table of Contents
❑
70
Completed by licensed State Certified
General Real Estate Appraiser
❑
❑
❑
❑
71
Completed no more than one year from
application deadline
❑
❑
❑
❑
Parking Shared Use Agreement (if applicable)
20440 c 11 , . 25
72 Copy of parking agreement
Required Documentation Version 1,0 (5120/02) Page 5 of 18
6/13/02
COMMUNITY LIBRARY NEEDS ASSESSMENT
20440(d)(2), p. 26 and Appendix 3, p. 61 — 56
73
Copy of Needs Assessment
74
Completed or revised within five years of El El
application deadline
E]
1:1
75
Table of Contents
❑
76
Overall Executive Summary
❑
77
Narrative overview of Needs Assessment
78
Relevant demographic information cited ❑ ❑
❑
❑
79
Needs Assessment Methodology ❑ []
❑I
❑
80
Executive Summary
81 1
Community involvement
82
Methods used to elicit community input
Required Documentation Version 1,0 (5120/02) Page 5 of 18
6/13/02
Office of Library Construction - California State Library
Title 5 Library Bond act Grant Application Checklist
103 Analysis of Library Service Needs ❑ ❑
104 In-depth analysis of library service needs
105 Executive Summary of service needs & impact ❑ ❑ ❑ ❑
on Library Plan of Service
106
SUBMITTAL REQUIREMENTS
State Library
use
APPLICANT USE
in Compilance
Included
YES NO
Document &
page Number
YES
NO
108
83
Community Analysis:
(Provide description and analysis of the
followin j
❑
❑
❑
❑
84
Government agencies & their key individuals
El
El
85
Public & private schools to be served
❑
❑
86
1 Community organizations & their service needs
❑
Meeting Rooms
❑
87
Demography (Federal, State, or Regional source)
LI❑
112
Special Purpose (Miscellaneous
88
Population Characteristics
11
❑
113
Services needed but unavailable
89
Demographic Data & Analysis
❑
IT -
114
90
Academic Performance Index (API}
91
Poverty rate
❑L1❑
92
Per capita income
❑
93
Literacy rate
❑El
94
unemployment rate
95
Population composition by age
96
Population b occupation
❑
RED
97
Median rope value
El
1:1
98
Population b educational level
❑
99
Each demographic element is compared to
State norm
❑
❑
❑
❑
100
Each demographic element is compared to
national norm
❑
❑
❑
❑
101
Executive Summary of Community Analysis
❑
102
Analysis & Discussion of Community -7
Characteristics
❑
❑
❑
❑
7
103 Analysis of Library Service Needs ❑ ❑
104 In-depth analysis of library service needs
105 Executive Summary of service needs & impact ❑ ❑ ❑ ❑
on Library Plan of Service
106
Service Limitations of Existing Library for each
category:
(Applies only if an existing library will be
improved or replaced)
❑
❑
❑
107
Collections
108
Readers' Seating
109
Staff Officers, workstations, visual supervision
El
I El
110
Technology
111
Meeting Rooms
❑
112
Special Purpose (Miscellaneous
113
Services needed but unavailable
❑
114
1 Executive Summary of Service Limitations
Required Documentation Version 1.0 (5120102) Page 6 of 18
6113102
Office of Library Construction - California State Library Title 5 Library Bond Act Grant Application Checklist
SUBMITTAL REQUIREMENTS
State Library
Use
APPLICANT USE
In Compliance
Included
YES NO
Document &
Page Number
YES
NO
115 Physical Limitations of Existing Library
Facilities (if applicable) for each category: ❑
(Applies only if an existing library will be
improved or replaced)
❑ ❑ ❑
❑
116 1 Structural
I ❑ El
❑
117 J Energy conservation
127
4brary Collections
118 Health and safety
13
119 Disabled access
128
120 Acoustics ❑
El
I
121 Space flexibility/expandability El
❑ ❑
122 Functional spatial relationships
Collection development & Justification, size and
types of collections; purchasing patterns; library
use statistics; any standards & guidelines used
❑
123 1 Site
❑
❑
124 Other Considerations
130
Summary of all projected collections including:
size, format category, sub -Category,
foot, & assumed percentage of
collection in circulation
125 1 Executive Summary of physical limitations
❑
El
126
Space Needs Assessment
(Provide assignable square footage allocations &
how they were determined for each category
below.)
❑
❑
❑
127
4brary Collections
128
Current status and proposed capacity
El
129
Collection development & Justification, size and
types of collections; purchasing patterns; library
use statistics; any standards & guidelines used
❑
❑
❑
❑
130
Summary of all projected collections including:
size, format category, sub -Category,
foot, & assumed percentage of
collection in circulation
El
I--]
El
El
131
Collection space chart:
(Provide the following for each collection sub-
category.,)
❑
❑
❑
❑
132
Calculations used to obtain space needed
133
Conversion factors used in calculations (e.g.,
type of shelving unit, number of volumes/
shelving unit, etc.
❑
❑
❑
❑
134
Readers' Seats
❑
135
Description of patron seatin
❑
136
Number
137
Type
138
Allocation
❑
1:1
10
139
Standards re: seating/space need
IED
140
Calculations described
141
Conversion factors provided
142
Technology (identify and describe:)
Li
143
Numbers and types of technology equipmentF-1LLJI
"101
144
Numbers and types of workstations
❑
❑
Required Documentation Version 1.0 (5/20/02) Page 7 of 16
6/13/02
Office of Library Construction - California State Library title 5 Library Bond Act Grant Application Checklist
Required Documentation Version 1.0 (5/20/02) Page 8 of 18
6/13/02
SUBMITTAL REQUIREMENTS
State Library
Use
fn Compliance
YES NO
APPLICANT USE
Included Document &
YES NO Page Number
145
Calculations described
❑
❑
❑
❑
146
Conversion factors provided
17
❑
F1
0
147
Staff Offices & Workstations
1:1
1:1
Ll
148
Projected staff organization described
❑
❑
149
Standards used (f applicable) to determine staff
size provided
❑
❑
❑
❑
150
Number of staff workstations needed
❑
❑
❑
❑
151
Allocations of staff workstations
❑
152
Calculations described
❑
❑
153
Conversion factors provided
❑
E]
]a--
154
Meeting -Room Requirements
❑
❑
155
Number of meeting rooms
Li
❑
156
1 Capacity of meeting rooms
El
❑
1:1
1:1a
157
Allocation of space
❑
❑
El
1
158
How rooms support plan of service
❑
159
Calculations described
❑
❑
160
Conversion factors provided
El
❑
161
Special Purpose: Miscellaneous Space Needs
El
❑
162
Spaces
163
1 Equipment
ID
❑
El
164
1 Intended use
El
E1
El
165
How they support plan of service
❑
166
Calculations
❑
167
Conversion factors
❑
168
Non-Assi noble Space
El
169
Assumptions re: percentage of non -assignable
squote footage
❑
❑
❑
❑
170
1 Amount of non -assignable square footage
Required Documentation Version 1.0 (5/20/02) Page 8 of 18
6/13/02
LIBRARY PLAN OF SERVICE
20440(d) (3) & Appendix 4, pp. 67.66
171
Copy of Library Plan of Service
❑
172
Executive Summary (Overall)
17
❑
173
Mission Statement
❑
1:1
Ll
174
Goals/Objectives/Roles & Service Indicators
❑
175
Response of each to Needs AssessmentE=-E]
ET -
176
Detailed description of types of services to be
offered/Im iementation Plan
❑
❑
❑
❑
177
Staffing
❑
178
Programming
❑
179
Hours of service
❑
E]
]a--
180
Collections
❑
[❑
181
Special services
Li
❑
182
Community services or partnerships, as
applicable
El
1:1
1:1
1:1a
183
How plan of service meets residents' needs
❑
❑
❑
❑
Required Documentation Version 1.0 (5/20/02) Page 8 of 18
6/13/02
Office of Library Construction - California State Library Title 5 Library Bond Act Grant Application Checklist
SUBMITTAL REQUIREMENTS
State Library
Use
APPLICANT USE
In Cornpllance
Included
YES NO
Document &
Page Number
YES
NO
184
Jurisdiction -wide Service
❑
❑
❑
❑
❑
185
Describes how the project fits with jurisdiction-
wide service
❑
❑
❑
❑
186
Technology
❑
❑
❑
❑
194
187
How pian of service integrates appropriate
technology
❑
❑
❑
❑
Discussion of roles of builcring team members
188
How information technologies are implemented
❑
196
General Requirements of library Building (as
a ro nate
❑
189
Executive summary regarding integration &
implementation of technology
❑
❑
❑
❑
Required Documentation Version 1.0 (5120/02) Page 9 of 18
6113/02
BUILDING PROGRAM
20440(d)(4), p. 27, Appendix 5, pp. 69-70
190
Copy of Building Program
❑
191
Table of Contents with each division listed
❑
❑
192
Overview and Introduction
❑
193
Introduction with overview of need and project
time schedule
❑
❑
❑
❑
194
Discussion of relationship of Building Program to
architectural design
❑
❑
❑
❑
195
Discussion of roles of builcring team members
❑
196
General Requirements of library Building (as
a ro nate
❑
❑
❑
❑
197
Occupancy by staff and patrons
0❑
198
Type and size of Collections
Ll
El
199
Flexibility and Expandability
❑
200
Staff Efficient
❑
❑
201
Energy Efficiency
Li
❑
❑
202
Fenestration
El
❑
❑
203
1 Space Finishes
❑
204
Access for the Disabled
205
Acoustics
❑
206
HVAC
207
Illumination
❑
❑
208
Power, data & audiovisual communications
❑
209
Security Systems
❑
❑
210
Si ns
❑
211
1 Audio -visuals stems
212
Visual supervision
213
Master List of Furniture and Equipment
214
Spatial Relationships (narrative, special diagram,
or matrix
❑
❑
❑
❑
215
Summary of Facility Space Requirements
Li
El
❑
216
Name of each space shown with square
foots es
❑
❑
❑
❑
217
Space Descriptions (as appropriate)
❑
❑
❑
218
Assignable Square Footage
Li
❑
❑
❑
219
Occupancy by staff and patrons
❑
❑
❑
220
Type and size of Collections
El
❑
❑
❑
Required Documentation Version 1.0 (5120/02) Page 9 of 18
6113/02
Office or Library Construction - California State Library TWO 5 Library Bond Act Grant Application Checklist
CONCEPTUAL PLANS
20440(d)(5), p. 27
(MULTIPURPOSE PROJECTS: Include conceptual plans showing public library & total project)
SUBMITTAL REQUIREMENTS
State Library
Use
in Compliance
YES NO
APPLICANT USE
Included Document &
YES NO Page Number
221
Functional Activity Description
❑ ❑
❑
222
Spatial Relationships
❑
❑
223
Flexibility and Expandability
❑
❑
224
Fenestration
❑
239
225
Space Finishes
❑
❑
226
Access for the Disabled
❑
227
Acoustics
❑ 0
❑
228
HVAC
M ❑
❑
229
illumination
❑
230
Power and Data Communication
❑
243
231
Security Requirements
El
232
Visual Supervision
Documentation included to demonstrate project
design compatible with scale/character of
nei hborhood
❑
233
Signs
❑
245
234
List of Furniture and Equipment
❑
❑
235
Preliminoy Project Budget
❑ ❑
❑
CONCEPTUAL PLANS
20440(d)(5), p. 27
(MULTIPURPOSE PROJECTS: Include conceptual plans showing public library & total project)
236
Size no less than 24"x36"
❑
237
Prepared by licensed architect
❑
❑
238
Area Plan
❑
❑
❑
239
Site shown in context with neighborhood:
240
Buildings
❑
241
Parking
El
242
Public transit stops Cf applicable)
❑
243
Streets
❑
244
Documentation included to demonstrate project
design compatible with scale/character of
nei hborhood
❑
❑
❑
❑
245
Site Plan
❑
Li
❑
246
Plan shows:
247
Lbrary Buildin
248
Automobile parking
El
11
249
Bicycle parkin (if applicable)
250
Access Roads
❑
❑
El
251 1
Bicycle Pathways (if applicable)
El
❑
252
Pedestrian Pathways
❑
253
Future expansion of building & parking (if
licable
ED
El
1:1
1:1a
254
Direction of North indicated
El
0
El
255
Floor Plan
❑
❑
Plan shows:
256
Sin le line drawing
257
Names of major ro rammed areas
❑
0
❑
258
Non -assignable spaces & square footage 1
❑
Required Documentation Version 1.0 (5/20/02) Page 10 of 16
6113102
Office of Library Construction - California State Library Title 5 Library Bond Act Grant Application Checklist
FINANCIAL AND CERTIFICATIONS
SUBMITTAL REQUIREMENTS
State Library
Use
In Compliance
YES NO
APPLICANT USE
Included Document &
YES NO Page Number
259
Each area shows assignable square footage
from building proprom
❑
❑
❑
❑
260
Each area shows actual square footage on
floor plan
❑
❑
❑
❑
❑
Building Sections
❑
❑
cost estimator
261
Latitudinal Section
❑
Li❑
❑
❑
262
Longitudinal section
Commitment of Supplemental Funds
❑
Elevations
280
Specifies actual dollar amount identified in
Project Budget
❑
❑
263
Front of library buildin
281
Commitment to meeting cash flow requirements
264
2nd elevation (applicant's choice)
265
Outline Specifications
266
Type & quality of Wilding systems
267
Basic components
268
Uni ue components (if applicable)
269
References to State statutes and State building
codes
❑
❑
❑
❑
FINANCIAL AND CERTIFICATIONS
20440 (e), pp. 28-29
Construction Cost Estimate
20436(b), pp. 14-15
(Provide a construction cost estimate using CSI, R.S. Means, or similar estimating format)
270
Copy of construction cost estimate
El
11
1 11
1 ❑
271
Prepared by architect, engineer, or professional
❑
❑
❑
❑
❑
❑
cost estimator
278
Includes & identifies any amounts fo be
credited, as applicable
❑
❑
MULTIPURPOSE PROJECTS ONL Y
272
Multipurpose Project Cost Analysis
20436(f)(3), p. 19
❑
❑
❑
Cl
273
Prepared by architect or construction cost estimator
274
Compares whole multipurpose project to the public
libraryportion
❑
❑
❑
❑
Resolution by Applicant's Governing Body
20440(e)(3), p. 28
275
Copy of rosolufion
includes the following items:
❑
❑
❑
❑
276
Commitment of Local Matching Funds
277
Specifies actual dollar amount Identified in
Project Budget
❑
❑
❑
❑
278
Includes & identifies any amounts fo be
credited, as applicable
❑
❑
❑
❑
279
Commitment of Supplemental Funds
❑
280
Specifies actual dollar amount identified in
Project Budget
❑
❑
❑
❑
281
Commitment to meeting cash flow requirements
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Resolution from Operating Jurisdiction's Governing Body (If different from applicant)
20440(e)(4), p. 28
[if a jurisdiction other than the applicant will operate the completed library, provide a resolution from the
operating jurisdiction governing body]
286 Copy of resolution
287 Certifies commitment to operate the completed ❑ ❑ ❑ ❑
-facility & to provide public library direct service
Private Funds (if applicable)
20440(e) (5), p. 29
288 Documentation regarding availability of private El El 13 Elfunds
SECTION 2 - REQUIREMENTS FOR ALL JOINT USE PROJECTS
In addition to the requirements for all applicants (Section 1), the following
additional Information is required for all Joint Use Projects.
State Library
use
APPLICANT USE
in Compliance
Included
Document &
SUBMITTAL_ REQUIREMENTS
YES
I NO
❑
YES NO
Page Number
282
Certification of Project Budget of Application
Form & supporting documents
❑
❑
❑
❑
283
Certification of accuracy and truthfulness of
Application & supporting documents
❑
❑
❑
❑
284
Commitment to operate public library facility
Number & classification of staff El 1:1
295
Volunteers, if applicable Li Li
(unless facility will be operated by a jurisdiction
❑
❑
❑
❑
297
Ownership of site, facility, furnishings, ❑ ❑
equipment and library materials
other than theapplicant)
❑
298
Funding sources & uses
285
Commitment to at least 40 years of public library
service
11
1:3
El
Eldirect
Resolution from Operating Jurisdiction's Governing Body (If different from applicant)
20440(e)(4), p. 28
[if a jurisdiction other than the applicant will operate the completed library, provide a resolution from the
operating jurisdiction governing body]
286 Copy of resolution
287 Certifies commitment to operate the completed ❑ ❑ ❑ ❑
-facility & to provide public library direct service
Private Funds (if applicable)
20440(e) (5), p. 29
288 Documentation regarding availability of private El El 13 Elfunds
SECTION 2 - REQUIREMENTS FOR ALL JOINT USE PROJECTS
In addition to the requirements for all applicants (Section 1), the following
additional Information is required for all Joint Use Projects.
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Joint Use Cooperative Agreements
20440(d)(1), p. 26 & Appendix 2, p. 60
289
Cooperative Agreement ❑ ❑
❑
❑
290
Agreement is between Public Library Jurisdiction
that will operate the library & Public School ❑ ❑
District
❑
❑
(Agreement includes.)
291
Roles and Responsibilities of each party
292
Description of joint library services
293
Hours of service for Public and Students
294
Number & classification of staff El 1:1
295
Volunteers, if applicable Li Li
296
Location of Joint Use Project
297
Ownership of site, facility, furnishings, ❑ ❑
equipment and library materials
❑
❑
298
Funding sources & uses
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SUBMITTAL REQUIREMENTS
State Library
Use
APPLICANT USE
In Compliance
Included
YES NO
Document &
Page Number
YES
NO
299
Facility operation, maintenance, &
management responsibilities
❑
❑
❑
❑
300
Review/modification process foragreement
308
11
❑
❑
❑
301
Field Actapplicability
❑
❑
❑
❑
302
Field Act rationale
Summary
❑
303
20 year commitment to joint use library
services
❑
❑
❑
❑
El
304
Ed. Code sec. 19999 and reg. section 20440
(e) (3) (G) incorporated re: provision of direct
public library services for at least 40 years
❑
❑
❑
❑
Community Library Needs Assessment
20440 (d)(2)(13), p. 26
(incorporate the following into the project Needs Assessment?
305
Overall Executive Summary
20440, Appendix 3, Item 2, p. 61
308
Description of K-12 student population & their
❑
❑
❑
❑
needs included in the Overall Executive
❑
❑
❑
❑
Summary
306
Needs Assessment Methodology
11
EJ
El
El20440,
20440(d)(2)(B), p. 26 & Appendix 3, Item 3 c, p. 61
Description of school and/or school district
❑
❑
❑
❑
planning involvement included, including key
school representatives
Service Limitations of Existing School Library (1f
applicable) for each category:
20440, Appendix 3, Item 7, p. 63
(Applies only if on existing school library will be
improved or replaced)
307
Services needed but unavailable
Library Plan of Service
20440 Appendix 4, pp, 67-68
(incorporate the following into the project Library Plan of Service)
Technology
20440 Appendix 4 Item 7 p.68
308
Description of how electronic technologies will
be used to meet needs of K-12 students
❑
❑
❑
❑
20440, Appendix 4, 7(b), . 68
309
Executive Summary includes K-12 student needs
11
EJ
El
El20440,
Appendix 4(7)(c), . 68
Required Documentation Version 1.0 (5/20/02) Page 13 of iB
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Title 5 Library Bond Act Grant Application Checklist
State Library APPLICANT USE
Use
SUBMITTAL REQUIREMENTS In compliance Included Document &
YES I NO YES I NO Page Number
SECTION 3 - REQUIREMENTS FOR JOINT VENTURE PROJECTS
ONLY
In addition to the requirements for all applicants (Section 1) and all joint use applicants (Section 2), the
following additional information is required for all Joint Venture Projects.
Library Pian of Service
20440 Appendix 4, pp. 67-68
(lncotporate the following Into the project Library Plan of Service)
Visual Record of School Library
(Applies only if existing school lfbrary(s) will be
improved or replaced)
Types of Services to Be Offered
312
Photos or Videos included
20440, Appendix 4, Item 5, pp, 67-68
313
310
Description of how project Library Plan of Service
❑
D
0
❑
will meet needs of K - i 2 students identified
311
Description of why the specific service was
0
0
0
0
seiected
SECTION 4 -- REQUIREMENTS FOR CO -LOCATED LIBRARY
PROJECTS ONLY
In addition to the requirements for all applicants (Section 1) and all joint use applicants (Section 2), the
following additional information Is required for all Co -Located Projects.
SITE AND TITLE REQUIREMENTS
Visual Record of the Existing Library
20440 (c)(4), p. 24
Visual Record of School Library
(Applies only if existing school lfbrary(s) will be
improved or replaced)
312
Photos or Videos included
313
Labeled w/Applicant & Project Names
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322
SUBMITTAL REQUIREMENTS
State Library
Use
APPLICANT USE
in Compliance
Included
YES NO
Document &
Pegs Number
7-T-
YES NO
326
COMMUNITY LIBRARY NEEDS ASSESSMENT
$14
Service Limitations of Existing School Library (if
applicable) for each category:
20440, Appendix 3, Item 7, pp. 63-64
(Applies only if an existing school library will be
improved or replaced)
❑
❑
❑
❑
330
315
Collections
Other considerations
332
Executive Summary of Physical Limitations
316
Readers' Seatin
❑
317
Staff Officers, workstations, visual supervision
318
Technology
319
Meeting Rooms
❑
❑
❑
❑
320
Special Purpose Miscellaneous
321
Executive Summary of Service Limitations
322
Physical Limitations of Existing School Library (if
applicable) for each category:
20440, Appendix 3, Item 8, p. 64 ❑ ❑ ❑ ❑
(Applies only if there is an existing school library)
323
Structural
234
Energy Conservation
325
Health & Safety
326
Disabled Access
327
Acoustics Ll
328
Space flexibility/expandability
329
Functional spatial relationships
330
Site
331
Other considerations
332
Executive Summary of Physical Limitations
Library Pian of Service
20440 Appendix 4, pp. 67-68
(Incorporate the following Into the project Library Plan of Service)
333
Mission Statement
20440, Appendix 4, Item 3, p. 67
❑
❑
❑
❑
School mission statement for library services to
students included
'types of Services to Be Offered
20440, Appendix 4, Item 5, pp, 67-68
334
Description of how project Library Flan of Service
❑
❑
❑
❑
will meet needs of K-12 students identified
335
Description of how services planned differ from
what the Public Library would provide without
❑
❑
❑
❑
the joint use agreement
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State Library APPLICANT USE
Use
SUBMITTAL REQUIREMENTS In Compliance Included Document &
YES NO YES I NO Page Number
SECTION 5 - REQUIREMENTS FOR PROJECTS TO REMODEL
EXISTING LIBRARIES (WITH OR WITHOUT EXPANSION) ONLY
In addition to the requirements for all applicants (Section 1) and any other applicable checklist sections,
the following additional information is required for all projects to remodel an existing library, with or
without expansion.
336
(FIRST PRIORITY REMODELING EXISTING LIBRARY
340
Structural
341
Done by licensed engineer
PROJECTS ONLY)
❑
❑
❑
❑
Done by CalEPA or Ccl0SHA consultant
Letter From School Superintendent
Energy Audit
❑
345
Done by licensed en ineer
❑
346
20434 b l B l b. p. 12
❑
347
Done by ADA consultant
❑
348
337
Letter indicates library site is within attendance
❑
❑
❑
❑
area of the identified school
338
Letter indicates none of the school buildings has
incoming telecommunication speed greater
❑
❑
❑
❑
than 512K bps at time of application
339
Public school attendance area map showing
project site within area
❑
❑
❑
❑
20434(b)(1)(13)(2), p. 12
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Studies
20440(c)(12), pp. 25-26
340
Structural
341
Done by licensed engineer
❑
342
Hazardous Materials
El El
343
Done by CalEPA or Ccl0SHA consultant
344
Energy Audit
❑
345
Done by licensed en ineer
❑
346
ADA Accessibility
❑
347
Done by ADA consultant
❑
348
Project Feasibility
❑
349
Done by licensed architect or engineer
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State Library APPLICANT USE
Use
SUBMITTAL REQUIREMENTS In compliance Included Document &
YES I NO YES I NO Page Number
SECTION 6 - REQUIREMENTS FOR CONVERSION PROJECTS
(WITH OR WITHOUT EXPANSION) ONLY
In addition to the requirements for all applicants (Section 1) and any other applicable checklist sections,
the following additional information is required for all projects to convert an existing building into a public
library, with or without expansions.
350
Building Appraisal
(All applicants who will be converting an existing building into a public library are required to submit a
Preliminary ritle Report for the building. !f not currently owned by the applicant, the report is to be
obtained from the current owner.)
354
Preliminary Title Report ❑
❑
20436 (a)(1), p. 14
❑
❑
355
Names and addresses of owners & their interests ❑
363
(MULTIPURPOSE CONVERSION PROJECTS: submit
❑
❑
❑
❑
364
appraisal for only the public library portion of the
357
Easements/Encumbrances
IT-
EJ
El
buildin )
Plat or Survey Li
El
❑
351
Completed by independent appraiser
❑
❑
❑
352
Completed by licensed State Certified General
❑
❑
❑
❑
Indicate that exceptions don't diminish use of ❑
❑
Real Estate Appraiser
❑
buildino for public library
353
Completed no more than one year from
❑
❑
❑
❑
❑
❑
applicotlon deadline
the State's interest ion the property
Obtaining Marketable Record Title
20438 (c), pp. 21-22
(All applicants who will be converting an existing building into a public library are required to submit a
Preliminary ritle Report for the building. !f not currently owned by the applicant, the report is to be
obtained from the current owner.)
354
Preliminary Title Report ❑
❑
❑
❑
❑
355
Names and addresses of owners & their interests ❑
363
El
1
356
Property description El❑
❑
364
1 Agreement to donate the building
357
Easements/Encumbrances
IT-
EJ
El
358
Plat or Survey Li
El
❑
359
Attorney's Opinion re: Exceptions (if ❑
❑
❑
❑
applicable)
360
Indicate that exceptions don't diminish use of ❑
❑
❑
❑
buildino for public library
361
Indicate that exceptions don't diminish or limit ❑
❑
❑
❑
the State's interest ion the property
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Building Ownership
20440 (c)(9), p. 25
(Submit one of the following.)
362
Verification of ownership, or
❑
❑
363
Executed Option to Purchase Agreement, or
❑Li
❑
364
1 Agreement to donate the building
❑
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SUBMITTAL REQUIREMENTS
State Library
Use
APPLICANT USE
In Compliance
YES NO
Included Document &
YES NO Page Number
Studies
20440 c 12 , pp. 25-26
365
Structural
El
366
Done by licensed engineer
367
Hazardous Materials
❑ ❑
368
Done by CoIEPA or CaIOSHA consultant
❑
369
Energy Audit
❑0
EJ
370
Done by licensed en €neer
❑ El
Li
371
ADA Accessibility
❑ ❑
372
Done by ADA consultant
❑
373
Project Feasibility
❑ El
Li
374 1
Done by licensed architect or en (neer
❑ T
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AGENDA NO. 6.1.1
CITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION
JUNE 4, 2002
STUDY SESSION: Mayor Chang called the Study Session to order ai
5:10 p.m. in the SCAQMD/Government Center, Room CC -8, 21865 E. Copley Dr.,
Diamond Bar, CA.
Present: Council Members Herrera, Huff, Zirbes, Mayor Pro
Tem O'Connor and Mayor Chang.
Also present were: Linda Lowry, City Manager; Mike Jenkins; City
Attorney; James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager;
David Liu, Public Works Director; Bob Rose, Community Services Director; Linda
Magnuson; Finance Director; Lynda Burgess, City Clerk; Kirk Phillips, Assistant
Engineer; April Blakey, Public Information Manager and Todd Strojny, Sr. Administrative
Assistant.
DISCUSSION OF THE 2002-03 FISCAL YEAR BUDGET
MPT/O'Connor questioned the amount for special legal counsel.
CM/Lowry suggested reducing the $100,000 amount down to $25,000.
C/Herrera questioned reducing the amount based solely on the Lanterman
matter. Other issues may arise that would require special counsel services.
CM/Lowry explained that she has created divisions in order to be able to make
more specific disclosure to Council and the public as to how the City's funds are
being allocated.
In response to MPT/O'Connor, DCM/Doyle explained that International
Promotional Items are those that are given to visiting delegations from outside
the U.S. that come to D.B.
MPT/O'Connor asked if the rest of the Council was comfortable with the line item
for "live plants and maintenance" $2,500 plus $2,000 for annual maintenance.
Council generally concurred to provide this service.
C/Herrera asked for an explanation of the $6,500 banking fee.
CM/Lowry said those are actual fees charged by Wells Fargo to service the City's
accounts. She explained that FD/Magnuson would be shopping around to see if
that is the best deal the City could get. FD/Magnuson explained that there are
check and deposit charges. The $12,000 credit card charge is for fees charged
by the credit card company when individuals pay the City by credit card. The fee
is offset by a $5.00 (electronic) service charge on each transaction.
JUNE 4, 2002 PAGE 2 CC STUDY SESSION
MlChang reported that Captain Yim indicated he would do his best to maintain
the current quality of service at relatively the same cost as last year.
C/Herrera requested that, in light of the September 11 event, the City put
together a panel discussion to inform the general public of the divisions of
responsibility in the event of a disaster.
MPT/O'Connor wanted this service provided to the schools as well.
DCM/DeStefano and CSD/Rose explained departmental changes and related
budget effects.
In response to MPT/O'Connor, CSD/Rose explained that the videography budget
is staff's attempt to meet Council's goal of increasing programming on Channel
17. *His department prepared an RFP to find a more suitable vendor because the
quality of the videos provided by Adelphia are not acceptable.
C/Huff thought that the budget amount should be reduced by half and that this
matter should be approached more cautiously and let staff pick the more
important events. He was more concerned with quality of the taped City Council
meetings.
CA/Jenkins did not see a legal problem with Council Members appearing on
videotape.
Council generally concurred to trim the videography budget by one-third or one-
half of the amount currently budgeted.
MlChang suggested that the two video budget items be combined and that the
current economic development contractor be used as much as possible, making
certain that the vendor understands the quality sought by the City.
C/Zirbes suggested a videography budget of $12,000. CIHuff concurred.
DCM/DeStefano felt that there was enough to keep the contractor occupied with
current projects to the full extent of his contract.
DPW/Liu explained his budget items.
CIHuff was concerned about the deteriorating streets and the fact that slurry seal
projects are temporary fixes. He thought the City should prepare an
infrastructure plan.
DPW/Liu said there would be a need for asphalt and cement replacement --
especially in the heavily traveled residential areas.
JUNE 4, 2002 PAGE 3 CC STUDY SESSION
CM/Lowry explained how the General Fund transfer -out number filters back into
the Capital Improvement Plan.
C/Zirbes felt the City should move forward with the e -government program.
CIHuff concurred.
C/Herrera needed more time to read over the decision package items presented
this evening before making a final decision.
CM/Lowry suggested completing the discussion during the regular City Council
meeting. Council concurred.
ADJOURNMENT: There being no further business to conduct, M/Chang adjourned
the study session at 6:35 p.m.
LYNDA BURGESS, City Clerk
ATTEST:
Mayor Wen Chang
Agenda No. 6.2
MINUTES OF THE CITY OF DIAMOND BAR
REGULAR MEETING OF THE PLANNING COMMISSION
MAY 14, 2002
CALL TO ORDER:
Chairman Ruzicka called the meeting to order at 7:00 p.m. in the South Coast Air Quality
Management/Government Center Auditorium, 21865 East Copley Drive, Diamond Bar,
California 91765.
PLEDGE OF ALLEGIANCE:
Commissioner Nelson led in the pledge of allegiance.
1. ROLL CALL:
Present: Chairman Ruzicka, Vice Chairman Steve Tye and
Commissioners Steve Nelson, Dan Nolan and Jack Tanaka.
Also Present: James DeStefano, Deputy City Manager, Ann Lungu,
Associate Planner, Linda Smith, Development Services
Assistant, and Stella Marquez, Administrative Assistant.
2. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None Offered.
3. APPROVAL OF AGENDA: As Presented.
4. CONSENT CALENDAR:
4.1 Minutes of the Regular Meeting of April 23, 2002.
C/Nelson moved, C/Nolan seconded, to approve the Minutes of the Regular
Meeting of April 23, 2002, as presented. Without objection, the motion was
so ordered.
5. OLD BUSINESS: None.
6. NEW BUSINESS: None.
MAY 14, 2002 PAGE 2 PLANNING COMMISSION
7. PUBLIC HEARINGS:
7.1 Conditional Use Permit No. 2202-04 is a request (pursuant to Code
Section 22.42.G.4.) to install a rooftop telecommunications paging facility
consisting of two 14 -foot high whip antennas, one dish antenna, two GPS
antennas and one equipped cabinet.
PROJECT ADDRESS
PROPERTY OWNER:
APPLICANT:
APPLICANT'S AGENT:
21725 Gateway Center Drive
Diamond Bar, CA 91765
Diamond Bar Hotel Fund
21725 Gateway Center Drive
Diamond Bar, CA 91765
Skytel
515 E. Amite Street
Jackson, MS 39201
Mericom Corp.
4700 Northgate Boulevard #160
Sacramento, CA 95834
AssocP/Lungu presented staff's report. Staff recommends Planning
Commission approval of Conditional Use Permit No. 2002-04, Findings of
Fact, and conditions of approval as listed within the resolution.
Boudewijn Hanrath, Mericom Corporation, 167 Technology Drive, Irvine,
agents for Skytel, said he read staff's report and concurs with the conditions
of approval. The antenna will project 14 feet above the parapet. An Omni
antenna is omni -directional and points in all directions.
VC/Tye asked if the antenna could be moved to the center of the building
roof so as not to be visible from street level.
Mr. Hanrath said that the structure would eat up a substantial amount of the
propagation and would therefor have to be much higher.
Chair/Ruzicka opened the public hearing.
MAY 14, 2002 PAGE 3 PLANNING COMMISSION
There being no one present who wished to speak on this matter,
Chair/Ruzicka closed the public hearing.
C/Nolan moved, C/Tanaka seconded, to approve Conditional Use Permit
No. 2002-04, Findings of Fact, and conditions or approval as listed within the
resolution.
AssocP/Lungu asked that Condition 5(I) on page 5 be reworded as follows:
"All cable on the exterior of the building shall be flashed and painted to
match the existing building."
Chair/Ruzicka applauded the Gateway Corporate Center architectural
committee for keeping tops of buildings as aesthetically pleasing as possible
and hoped they would continue in the vein.
Motion approved by the following Roll Call vote:
AYES: COMMISSIONERS: Nolan, Tanaka, Nelson, VC/Tye,
Chair/Ruzicka
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: None
7.2 Development Review No. 2002-05 (pursuant to Code
Section 22.48.020.A(1)) is a request to remodel and add approximately
1,533 square feet to an existing 1,304 square feet single family residence
including the two car garage.
PROJECT ADDRESS: 2953 Rising Star Drive
Diamond Bar, CA 91762
PROPERTY OWNER: Kenneth and Luna Chu
2953 Rising Star Drive
Diamond Bar, CA 91765
APPLICANT: Chien Yeh
1274 E. Center Court Drive #211
Covina, CA 91724
DSA/Smith presented staff's report. Staff recommends Planning
Commission approval of Development Review No. 2002-05, Findings of Fact,
and conditions of approval as listed within the resolution.
MAY 14, 2002 PAGE 4 PLANNING COMMISSION
Chien Yeh, architect, said that he read staff's report and concurs with the
conditions of approval as outlined.
Mr. Yeh indicated to VC/Tye that he understands that Condition 5(o)
precludes a patio cover and that the condition presents no obstacle for the
property owner.
Chair/Ruzicka opened the public hearing.
There being no one who wished to speak on this matter, Chair/Ruzicka
closed the public hearing.
C/Nelson moved, C/Nolan seconded, to approve Development Review
No. 2002-05, Findings of Fact, and conditions of approval as listed within the
resolution. Motion carried by the following Roll Call vote:
AYES: COMMISSIONERS: Nelson, Nolan, Tanaka, VC/Tye,
Chair/Ruzicka
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: None
8. PLANNING COMMISSION COMMENTS: VC/Tye said that in his opinion,
Diamond Bar Honda shows wanton disregard for rules and regulations. The City
has bent over backward for this company and in fact, changed its development code
for their benefit. He asked that the matter be agendized for review by the Planning
Commission to bring them into compliance with the sign ordinance.
DCM/DeStefano reported that he has a meeting scheduled with Diamond Bar
Honda later this week to discuss the violations of the sign code that exists on their
property as well as, other issues. He expects that Diamond Bar Honda will act
immediately to remedy the situation. However, if they do not do so, code
enforcement will issue a notice to correct and the matter will take its natural course.
9. INFORMATIONAL ITEMS:
9.1 Public Hearing dates for future projects.
DCM/DeStefano reported that staff would schedule a public hearing before
the Planning Commission in about 80 days as directed by the City Council.
The purpose of the public hearing is to consider a zone change for the
MAY 14, 2002 PAGE 5 PLANNING COMMISSION
Diamond Village/Kmart/Gentle Springs area from Diamond Bar Boulevard to
the SR 60 and Prospectors Road.
10. SCHEDULE OF FUTURE EVENTS:
As scheduled.
ADJOURNMENT:
There being no further business to come before the Planning Commission, Chairman
Ruzicka adjourned the meeting at 7:35 p.m.
iy Submitted,
James DeStei
Deputy City M
Attest:
Chairman o -F -Au 'cka
Agenda No. 6.3
CITY OF DIAMOND BAR
INTEROFFICE MEMORANDUM
TO: Mayor Pro Tem O'Connor and Councilmember Huff
FROM: Linda G. Magnuson, Finance Director �1
SUBJECT: Voucher Register, June 18, 2002
DATE: June 13, 2002
Attached is the Voucher Register dated June 18, 2002. As requested, the Finance Department is
submitting the voucher register for the Finance Committee's review and approval prior to its
entry on the Consent Calendar.
The checks will be produced after any recommendations and the final approval is received.
Please review and sign the attached.
CITY OF DIAMOND BAR
VOIJ17HF-R REGISTER APPROVAL.
The attached fisting of vouchers dated June LC1, 2002. have beers
rvviewed, approved, and recommended for payment. Payments art!
hereby allowed Fr•oa, the following funds in these amounts
FUND
DESCRIPTION
RREPA I D
VOUCHERS
10 T AL
041
GENERAL. FUND
146,318.30
156.879.54
3n:?,,t96.84
Oil
CON ORGANIZATION SUPPORT
2,900.00
.00
2 , 990.00
112
PROP A - TRANSIT FUND
.OU
12,349.15
12,349.15
1 113
AIF; ULT Y I MPR FD (A82 766)
12.000.00
-00
12,000.00
125
COM DFV bi.-F'. URANT FUND
.OF)
131.00
131 -00
1.26
CITIZENS Of"l --PUBLIC SFTY
30:3.87
1619. 95
473.82
13."•
LL Aly it='C FUND
.00
37,497.34
37,497.-44
13?
LLAD #3*;, PUNT)
_00
11,1622-27
11,16,-,27
141
LL.AD 041 FUND
. 00
e, 469.78
c, , 469.7^
.250
CAPITAL I MPROV JPROJ FUND
. nti
1:_5 , 316.79
125,316. 7-1-4
510
SELF INSURANCE FUND
.00
156,24-e.00
156,249.00
530
COMPUTER Fit-F'L.ACEMENT FUNrj
. coo
136.13
1;36.2--1
REPORT FOR OLL FUNDS
APMOVEU BY:
Lands 0. KeQYiunon
Finance Dir-ector
day Lr1wry
City Manager
161,522.17 500 , a6o . 05 669,882.2'2
Deborah H. O'Connor
Mayor Pro Tom
CRR er-t S. Hu
Councilmember
CITY OF EIMND BAR
RUN DATEI 06/13/2002 11;3327 VOUCHER REGISTER PAGE; 1
DUE THRUI 06/18/2002
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK
AARP
0015350-45300-- MATURE DRIVING CLASS 130.00 06/1812002 50632
TOTAL PREPAID$ 130.00
TOTAL VOUCHERS .00
TOTAL DUE VENDOR 130.00
ADE INC
0014090-44000-- 11643 2237005 GRANT WRITING SVCS -APR 02 2,269.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 2,269.00
TOTAL DUE VENDOR 2,269.00
ADELPHIA
0014090-42130-CC302-42130 CABLE MODEM -COUNCIL
42.95
TOTAL PREPAID$
.00
TOTAL VOUCHERS
42.95
TOTAL DUE VENDOR
42.95
AGRICULTURAL COMM. WGHTS & MEASURES
11521
0014431-45403-- 12025 20946 TRAPPING SVCS -APRIL 02
1,114.07
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,114.07
TOTAL DUE VENDOR
1,114.07
ALPERT'S PRINTING INC
0014030-42110-- 24334 PRINT SVCS -BUS CARD 67.56
0014010-42110-CC502-42114 24334 PRINT SVCS -BUS CARD 33.78
TOTAL PREPAIDS. .00
TOTAL VDUCHER5 101.34
TOTAL DUE VENDOR 101.34
AMERICAN CLASSIC SANITATION
0015340-42139--
11521
57188 RENT & SVC-PRTBLS LORBEER
67.44
0015:,40-42130--
11521
54872 RENT & SVC-PRTBLS LORBEER
67.44
0015340-42130--
11521
62333 RENT & SVC-PRTBL5 LORBEER
72.85
0015;5440-42130--
11521
57187 RENT & SVC-PRTBLS LORBEER
72.85
0015340-42130--
11521
62334 RENT & SVC-PRTBLS LDRBEER
67.44
0015340-42130--
11521
54871 RENT & SVC-PRTBLS LORDEER
72.85
TOTAL PREPAIDS
X00
TOTAL VOUCHERS
420.87
TOTAL DUE VENDOR
420.87
AMERICDMP IMAGING SYSTEMS GROUP
5304090-42205--
11460
76901 MAINT SVCS -PRINTER
136.23
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
136.23
TOTAL DUE VENDOR
136.23
APPLEDNE EMPLOYMENT SERVICES
0014040-44000--
11823
CA -4195477 TEMP SVCS -WK 5111
519.60
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
519.60
TOTAL DUE VENDOR
519.60
CITY 13F DIAMOND BAR
!
RUN DATE. 06/13/2002 11:33:27
VOUCHER REGISTER
PAGE: 2
DUE THRU• 06/1812002
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO 4 INVOICE DESCRIPTION AMOUNT
DATE CHECK
AT&T
0014090-42125-•-
LONG DIST CHRGS-GENERAL
507.99 06/18/2002 50634
0014095-42125--
LONG DIST CHRGS-ECA DEV
53.84 06/18/2002 50634
0015340-42125--
LONG DIST CHRGS-PARKS
71.27 06/18/2002 50634
TOTAL PREPAIDS
633.10
TOTAL VOUCHERS
,00
TOTAL DUE VENDOR
633.10
BATTERY SALES UNLIMITED
0014440-41200--
5206 SUPPLIES-EMER PREP
302.8E
TOTAL PREPAIDS
,00
TOTAL VOUCHERS
302.98
TOTAL DUE VENDOR
302.88
PEST LIGHTING PRODUCTS
0015340-42210--
2629-5219 ELECT SVCS -HERITAGE PARK
147.41
TOTAL PREPAIDS
,00
TOTAL VOUCHERS
147.41
TOTAL DUE VENDOR
147.41
BOISE CASCADE OFFICE PRODUCTS
0014090-41204--
PO 11791 SUPPLIES -GENERAL
130.51
0014090-41200--
PO 11791 SUPPLIES -GENERAL
194.79
0015350-41200--
PO 11791 SUPPLIES -RECREATION
93.99
0015350-41200--
PG 11791 SUPPLIES -RECREATION
91.83
0014090-41200--
PO 11791 SUPPLIES -GENERAL
27.95
0014090-41200--
PG 11791 SUPPLIES -GENERAL
25.88
0015210-41200--
PG 11791 SUPPLIES -PLANNING
221.68
0015510-•41200--
PO 11791 SUPPLIES -PUBLIC WORKS
51.62
0015210-41200--
PO 11791 SUPPLIES -PLANNING
25.92
0015210-41200--
PO 11791 SUPPLIES -PLANNING
139.49
0015510-41200--
PO 11791 SUPPLIES -PUBLIC WORKS
380.16
0015210-41200--
PO 11791 SUPPLIES -PLANNING
26.74
0014090-41200--
PO 11791 SUPPLIES -GENERAL
108.30
0014090-41200--
PO 11791 SUPPLIES -GENERAL
128.23
0014070-41260--
PO 11791 SUPPLIES -GENERAL
560.74
0014090-41200--
PO 11791 SUPPLIES -GENERAL
39,61
0015210-41200--
PO 11791 SUPPLIES -PLANNING
23.90
0015510-41200--
PO 11791 SUPPLIES -PUBLIC WORKS
5.80
0015510-41200--
PO 11791 SUPPLIES -PUBLIC WORKS
51.83
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
2,318,87
TOTAL DUE VENDOR
2,318.87
BONiERRA CONSULTING
001-23011--
2330 PROF.SVC5-FER 96-2B
1,423.14
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,423.14
TOTAL DUE VENDOR
1,423.14
CITY OF DIAMOND BAR
RUN DATE: 06/13/2002 11:33:27 VDi1CHER REGISTER PAGE: 3
DUE THRU: 06/18/2002
FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT
BRANDT COMMERCIAL SIGNS
1395538-46410-- 11867 4926 REPAIR SVCS -MONUMENT SION 2,999.75
1385538-46410-- 12042 4926 1NSTALL/REPAIR-MONUMENT 1,000.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 3,999.75
TOTAL DUE VENDOR 3,999.75
SHELIMIE BRUNER
001-23002-- 52322 PARK DEP REFUND -HERITAGE 200.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 200.00
TOTAL DUE VENDOR 200.00
CA .JOINT POWERS INSURANCE AUTHORITY
0014090-40033-- WORKERS COMP DEP-FY 02/03 13,851.00
51040$1-47200-- GNL LIABILITY DEP-FY02/03 156,249.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 170,100.00
TOTAL DUE VENDOR 170,100.00
CALSENSE INC
138553846410-- 11975 012317 LANDSCAPE MAINT-DIST 38 14,175.34
TOTAL PREPAIDS .00
TOTAL VOUCHERS 14,175.34
TOTAL DUE VENDOR 14,175.34
KAREN CA19AJ
001-22002-- 52233 PARK. DEP REFUND -HERITAGE 200.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 200.00
TOTAL DUE VENDOR 200.00
CHARLES ABBOTT ASSOCIATES INC
0015551-45223--
12002
9286
PROF.SVCS-PLAN CHECK
127.50
0015510-45227--
11220
9278
PROF.SVCS - INSPECTION
201.00
0015510-45227--
11984
9284
PROF.SVCS-PLAN CHECK
93.00
0015510-45227--
11726
9276
PRDF.SVC5-INSPECTION
697.50
0015510-45227--
11937
9280
PROF.SVCS-INSPECTION
372.00
0015510-45227--
11965
9283
PROF.SVCS-PLAN CHECK
127.50
0015510-45227--
11924
9281
PROF.SVCS-INSPECTION
34.50
0015510-45227--
11888
9279
PROF.SVCS-INSPECTION
81.00
0015510-45227--
11831
9277
PROF.SVCS-INSPECTIDN
171.00
001;55I-45223--
12003
9287
PROF.SVCS-PLAN CHECK
127.50
0015551-45223--
12004
9288
PROF.SVCS-PLAN CHECK
127.50
0015551-45223--
11912
9285
PROF.SVCS-PLAN CHECK
127.50
0015510-45227--
193E
9262/P011938
PROF=SVGS-INSPECTION
127.50
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
2,415.00
TOTAL DUE VENDOR
2,415.00
CHARLIES SANDWICH SHOPPE
0014090-42325--
001969
MTG SUPPLIES -COUNCIL MTG
37.13
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
37.13
TOTAL DUE VENDOR
37.13
PREPAID
DATE CHECK.
D & J MUNICIPAL SERVICES, INC
2505310-46415-- 11976 02-03 PROF.SVCS-PLAN CHEC17 800.00
0015340-46410-- 11976 02-02 PROF.5VC5-PLAN CHECK 450.00
TOTAL PREPAIDS ,00
TOTAL VOUCHERS 1,250.00
TOTAL DUE VENDOR 1,250.00
D'ANTONIO'S RISTORANTE
0114010-42355-- COMM ORGANIZATION SUPPORT 50.00 06/1$/2002 50630
TOTAL PREPAIDS 50.00
TOTAL VOUCHERS ,00
TOTAL DUE VENDOR 50.00
CI11E OF DIAMOND BAR
i
RUN DATE: 06/13/2002 11:33:27
VOUCHER REGISTER
PAGE: 4
DUE THRU: 06/18/2002
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT DATE CHECK
CHURCH IN THE VALLEY
001-23002--
52326 PARK DEP REFUND -HERITAGE
200.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
200.00
TOTAL DUE VENDOR
200.00
CINTAS CORPORATION
0015310-41200--
150511707
.00
0015310-42130--
150511705 UWRM RNTL-WK 5/27
20.31
0015310-42130--
11270
150502052 UNFRM RNTL-WK 5/06
20,31
0015310-41200--
11270
150511705 UNFRM RNTL-WK 5/27
20.31
001510-42130--
11270
150508491 UNFRM RNTL-WK 5/20
20.31
0015310-42130--
11270
150505276 UNFRM RNTL-WK 5/13
20.31
0015,10-42130--
11270
150498919 UNFRM RNTL-WK 4129
20,31
0015310-42130--
11270
150511705 UNFRM RNTL-WK 5/277
20.31
TOTAL PREPAIDS
,00
TOTAL VOUCHERS
142.17
TOTAL DUE VENDOR
142.17
CITY OF LAVERNE
0014411-45405--
JUL 01 PRKG CITE HRGS-MAY 02
21.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
21.00
TOTAL DUE VENDOR
21.00
CONRAD & ASSOCIATES
0014050-44010--
11693
8761 PROF.SVCS-AUDITING
3,600.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
3,600.00
TOTAL DUE VENDOR
3,600.00
CHRISTI CUNICO
001-23002--
52389 PARI; DEP REFUND-SUMMITRDG
50.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
VICKY CUPP
0015350-45300--
PD 11738 CONTRACT CLASS -SPRING
268.00
TOTAL PREPAIDS
,p0
TOTAL VOUCHERS
288.00
TOTAL DUE VENDOR
288,p0
D & J MUNICIPAL SERVICES, INC
2505310-46415-- 11976 02-03 PROF.SVCS-PLAN CHEC17 800.00
0015340-46410-- 11976 02-02 PROF.5VC5-PLAN CHECK 450.00
TOTAL PREPAIDS ,00
TOTAL VOUCHERS 1,250.00
TOTAL DUE VENDOR 1,250.00
D'ANTONIO'S RISTORANTE
0114010-42355-- COMM ORGANIZATION SUPPORT 50.00 06/1$/2002 50630
TOTAL PREPAIDS 50.00
TOTAL VOUCHERS ,00
TOTAL DUE VENDOR 50.00
DIAMOND BAR AUTOMOTIVE
0015310-42200--
12045 15119
CITY OF DIAMOND BAR
1,178.89
'RUN DATE: 06/13/2002 11;33:27
15375
VOUCHER REGISTER
PAGE: 5
0015210-42200--
15426
DUE THRU: 06/18/2002
49.70
0014090-42200--
15046
MAINT-POOL VEH 99 SEEP
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PD 4
INiVVDICE DESCRIPTION
AMOUNT DATE CHECK
DAY k NITE COPY CENTER
TOTAL PREPAIDS
.00
0014050-42110--
TOTAL VOUCHERS
148683 PRINT SVCS-PRELMNRY BUDGT
481.17
TOTAL DUE VENDUR
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
481.17
TOTAL DUE VENDOR
461.17
DEANE HOMES SWIM CLUB
0015350-42140--
12041
2093 FACILITY RNTL-SAN-MAR 02
I,000.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,000.00
TOTAL DUE VENDOR
1,000.00
DELTA CARE 41
001-21104--
PP 10-11 MUNE 02 -DENTAL PREMIUMS
394.01 06/18/2002 50648
TOTAL PREPAIDS
394.01
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
394.01
DELTA DENTAL
001-21104--
JUNE 02 -DENTAL PREMIUMS
1,457.24 06/1812002 50640
TOTAL PREPAIDS
1,467.24
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
1,467.24
CAROL DENNIS
0014040-44000--
11410
BBCCO52102 PROF.SVCS-CC,CNCL 5/21
200.00
TOTAL PREPAIDS
.il0
TOTAL VOUCHERS
200.00
TOTAL DUE VENDOR
200.00
DEWAR LUNDIN & ASSOCIATES
2505215-46420-17202-46420
11859
DB -030-.'. DESIGN SVCS-CDBG SIDEWALK
1,200.00
TOTAL MPAIDS
,00
TOTAL VOUCHERS
1,200.00
TOTAL DUE VENDOR
1,200.00
DIAMOND BAR AUTOMOTIVE
0015310-42200--
12045 15119
MAINT-95 GMC TRUCK
1,178.89
0015310-42200--
15375
MAINT-COMM SVCS 95 GMC
264,22
0015210-42200--
15426
MAINT-CODE ENFRMNT 99 RAM
49.70
0014090-42200--
15046
MAINT-POOL VEH 99 SEEP
452.71
0015310-42200--
15042
MAINT-COMM SVCS 98 F250
320.67
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
2,266,19
TOTAL DUE VENDUR
2,266.19
DIAMOND BAR AUTOMOTIVE SERVICE
0015554-42200-- 01165 MAINT-ROAD MAINT 00 FORD 275.36
0015554-42200-- 01097 MAINT-ROAD MAINT 00 FORD 495.60
0015210-42200-- 01024 MAINT-CODE ENFRCMNT 99RAM 26.44
TOTAL PREPAIDS ,00
TOTAL VOUCHERS 797.40
TOTAL DUE VENDOR 797.40
CITY OF DIAMOND BAR
RUN DATE: 06/13/2002 11:33:27
COMM DRO SUPPORT
VOUCHER REGISTER
PAGE: 6
TOTAL PREPAIDS
2,000.00
DUE THRU: 06/1812002
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO 4
INVOICE DESCRIPTION AMOUNT
DATE CHECK
DIAMOND BAR CHINESE ASSOCIATION
50.00 06/18/2002 50636
TOTAL PREPAIDS
0114010-42355--
COMM ORGANIZATION SUPPORT
600.00 06/18/2002 50635
TOTAL DUE VENDOR
TOTAL PREPAIDS
600.00
TOTAL VOUCHERS
.00
14.38
TOTAL DUE VENDOR
600.00
DIAMOND BAR HAND CAR WASH
TOTAL VOUCHERS
14.38
0015210-42200--
11307
APRIL 02 CAR WASH-NBRHD IMP
21.98
0014090-42200--
11307
APRIL 02 CAR WASH -POOL VEH
75.24
0015510-42200--
11307
APRIL 02 CAR WASH -ROAD MAINT
10.99
0015310-42200--
11307
APRIL 02 CAR WASH -COMM SVCS
26.96
3,900.00
DIRECT CONNECTION INCORP
TOTAL PREPAIDS
.00
0015510-42115--
11923 6534 PRINTS SVCS -PUBLIC WORKS
TOTAL VOUCHERS
135.17
TOTAL PREPAIDS
.00
TOTAL DUE VENDOR
135.17
DIAMOND BAR POP WARNER
0114010-42355-- COMM ORG SUPPORT 100.00 06/18/2002 50651
TOTAL PREPAIDS 100.00
TOTAL VOUCHERS .00
TOTAL DUE VENDOR 100.00
DIAMOND BAR SISTER CITY, INC
0114010-42355--
COMM DRO SUPPORT
2,000.00 06/18/2002 50650
TOTAL PREPAIDS
2,000.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
2,000.00
DIAMOND PALACE CHINESE RESTAURANT
0114010-42355--
COMM ORGANIZATION SUPPORT
50.00 06/18/2002 50636
TOTAL PREPAIDS
50.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
50.00
DIAMOND PHOTO
0015350.42112--
407423 PHOTO DEV -RECREATION
14.38
TDTAL PREPAIDS
.00
TOTAL VOUCHERS
14.38
TOTAL DUE VENDOR
14.38
DIAMOND ROOFING
0+315340-42210--
11931 L-1334 ROOF REPLCD-HERITAGE C/CT
3,900.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
3,900.00
TOTAL U VENDOR
3,900.00
DIRECT CONNECTION INCORP
0015510-42115--
11923 6534 PRINTS SVCS -PUBLIC WORKS
1,711.25
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,711,25
TOTAL DUE VENDOR
1,711.25
CITY OF DIAMOND BAR
RUN DATE: 06/13/2002 11:3327
VOUCHER REGISTER
PAGE. 7
DUE THRU: 06/18/2002
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO # INVOICE DESCRIPTION AMOUNT
DATE CHECK
DIVERSIFIED PARATRANSIT INC
1125553-45529--
11412 05/15/2002 DIAMOND RIDE -5/01-05/15
12,349.15
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
12,349.15
TOTAL DUE VENDOR
12,349.15
DDD DEALERS, INC
0015350-45300--
CONTRACT CLASS -SPRING
108.00
TOTAL PP.EPAIDS
.00
TOTAL VOUCHERS
108.00
TOTAL DUE VENDOR
10$.00
DREAMER APPLIANCE
0015340-42210--
21805 MAINT-HERITAGE PARK
197.95
0015340-42210--
21624 MAINT-HERITAGE
82.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
279.95
TOTAL DUE VENDOR
279.95
SHIRLEY DROZDOW5KI
001-34780--
4$371 RECREATION REFUND
30.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
30.00
TOTAL DUE VENDOR
30.00
MIME EARS
0015350-45300--
11597 CONTRACT CLASS -SPRING
414.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
414.00
TOTAL DUE VENDOR
414.00
EDUCATION TO GO, INC
001`.,50-45300--
808794 CONTRACT CLASS -SPRING
174.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
174.00
TOTAL DUE VENDOR
174.00
SHARON ELLIS
001-210002--
52456 PARK DEP REFUND-SUMMITRDG
50.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
ROBERT ESPINOZA
001-23042--
52327 PARK. DEP REFUND-REAGAN
50.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
SUSANA FLORES
001-34780--
48409 RECREATION REFUND
65.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
65.00
TOTAL DUE VENDOR
65.00
RUN DATE: 06/13/2002 11:3327
FUND/SECT-ACCT-PROJECT-ACCT
KAfPRIE LYNN GARCIA
001-23002--
GFB FRIEDRICH & ASSOCIATES INC
1395539 -44000 --
1385538 -44000 --
1415541 -44000 --
GLENN'S REFRIGERATION
0415340 -42210 --
SHARON GOMEZ
0015510 -42325 --
GRAFFITI CONTROL SYSTEMS
0015558 -45520 --
GREEN GARDEN RESTAURANT
0114010 -42355 --
HALL & FOREMAN,INC
0015551-45223--
0015551 -4523 --
0015551-45223--
401-23012--
001`510-45227--
0015510-45227---
0015 1C3-452?_7-
0015551-45223--
CITY OF DIAMOND BAR
VOUCHER REGISTER PAM: 8
DUE THRU. 06/18/2002
PO # INVOICE DESCRIPTION
523397 PARK DEP REFUND-PANTERA
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
PREPAID
AMOUNT DATE CHECK
50.00
.00
50.00
50.00
11930 0205-27 LANDSCAPE ASSMNT-DIST 39 1,213.32
11930 0205-27 LANDSCAPE ASSMNT-DIST 38 1,213.32
11930 0205-27 LANDSCAPE ASSMNT-DIST 41 1,213.32
TOTAL PREPAIDS .00
TOTAL VOUCHERS 3,639.96
TOTAL DUE VENDOR 3,639.96
22596 REPAIR SVCS-PANTERA PK
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
REIMB-ENVIRONMTNL COW
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
11132 DB5/02 GRAFFITI RMVL-MAY 02
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR '
COMM ORGANIZATION SUPPORT
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
11913
12-04-068
PROF.SVCS-PLAN CHECK
11940
12-04-066
PROF.SVCS-PLAN CHECK
11971
12-04-062
PROF.SVCS-PLAN CHECK
12-04-067
PROF.SVCS-EN 02-325
11692
12-04-066
PROF.SVCS-PLAN CHECK:.
11717
12-04-063
PROF.SVCS-PLAN CHECK
11765
12-04-065
PROF. SVCS -PLAN CHECK
11974
12-04-064
PROF.SVC5-PLAN CHECK
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
455.00
.00
455.00
455.00
6.00
.00
6.00
6.00
1,680.00
.00
1,680.00
1,680.00
50.00 06/18/2002 50637
50.00
.00
50.00
95.63
63.75
95.63
1,640.00
387.68
77.82
127.50
127.50
.00
2,615.51
2,615.51
CITY OF DIAMOND BAR
ftUN HATE: 06/13/2002 11:33:27
V0JCFER REGISTER
PAGE: 9
DUE THRU: 06/18/2002
PREPAID
FUND/SECT-ACCT-PRGJECT-ACCT
PD #
INVOICE DESCRIPTION
AMOUNT DATE CHECK
HIRSCH & ASSOCIATES INC
2505310-46415-15700-46415
11861
0001 RE#5 ADA RETROFIT-SYC CCN PK
125.92
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
125.92
TOTAL DUE VENDOR
125.92
HOME DEPOT
0015340-42210--
SUPPLIES -PARKS
137.14
0015340-42210--
SUPPLIES-SYC CYN PK
154.14
0015310-41200--
SUPPLIES -COMM SVCS
54.08
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
345.36
TOTAL DUE VENDOR
345.36
ICMA RETIREMENT TRUST -457
001-21108--
PP 12/02 PAYROLL DEDUCTIONS
18,910.90 06/18/2002 50547
TOTAL PREPAIDS
18,910,90
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
18,910.90
INLAND VALLEY DAILY BULLETIN
1255215-42115--
91357 AD-COBG IMPROVEMENT PROJ
131.00
001-23030--
29625 LEGAL AD -FPL 20014'
149.00
0014040-42115--
11335
168367 AD -SR COMM CENTER
382.00
0014040-42115--
11335
90929 AD -SR COMM CENTER
382.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,044.00
TOTAL DUE VENDOR
1,044.00
IRPM MULLER ASSOCIATES
0014090-42140--
11357
JUNE 2002 RENTAL/LEASE-J11NE 02
1,499.87
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,499.87
TOTAL DUE VENDOR
1,499.87
MI}HAMAD R JAHANVASH
00153.50-45300--
11339
CONTRACT CLASS -SPRING
81.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
81.00
TOTAL DUE VENDOR
81.00
JENKINS & HOGIN, LLP
0014020-44020--
PO 11208 GEN LEGAL SVCS-P/WORKS
1,161.00
0014020-44020--
PG 11208 GEN LEGAL SVCS -COM SVCS
580.50
0014020-44020--
PO 11208 GEN LEGAL SVCS -COM DEV
121.50
0014020-44020--
PO 11208 GEN LEGAL SVCS -APR
3,402.00
0014020-44020--
PG 11208 GEN LEGAL SVCS -FINANCE
13.50
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
5,278.50
TOTAL DUE VENDOR
5,278.50
CITY OF DIAMOND DAR
-RUN DATE: 06/13/2002 11:33:27 VOUCHER REGISSTER PAGE: 10
DUE THRU: 06/18/2002
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PD # INVOICE DESCRIPTION AMOUNT DATE CHECK
JOE A GONSALVES & SON INC
0014010-44000-- 11217 JUNE 2002 LEGISLLATIVE SVCS -JUNE 02 3,000.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 3,000.00
TOTAL DUE VENDOR 3,000.00
JUDICIAL DATA SYSTEMS CORPORATION
4014411-45405--
2392 PARKING CITE ADMIN -ARP 02
100.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
100.00
TOTAL DUE VENDOR
100.00
RAKESH KASITYAP
0015553-44100--
T & T COMM -5/9
45.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
45.00
TOTAL DUE VENDOR
45.00
KENS HARDWARE
0015340-42210--
APR 02 SUPPLIES - PARKS MAINT
524.50
0014090-41200--
MAY 02 SUPPLIES -GENERAL
18.35
0015340-42210--
MAY 02 SUPPLIES -PARKS MAINT
210.57
0015554-41300--
6959 SUPPLIES -PUBLIC WOWS
10.25
0015350-42353--
APR 02 SUPPLIES - WAY CELEB
213.31
0015340-41200--
APR 02 SUPPLIES - PARKS
167.55
0'15310-41200--
MAY 02 SUPPLIES -COMM SVCS
45.41
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,189.94
TOTAL DUE VENDOR
1,189.94
MY'JNG JIN KIM
001-32230--
REFUND -CITATION DB20456
50.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
KNOWLEDGE TRANSFER
0015350-42330--
TRAINING SEMINAR-WEST,CRW
334.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
334.00
TOTAL DUE VENDOR
334.00
LEAGUE OF CA CITIES
0014010-42325-CC202-42325
MEMORSHP MTG-COUNCIL
35.00 06/18/2002 50644
TOTAL PREPAIDS
35.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
35.00
LETTER PERFECT SIGNS INCORP
0015340-42210--
5142 SIGNS -HERITAGE PARK.
113.66
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
113.66
TOTAL DUE VEN'JDR
11u.66
CITY OF DIAMOND BAR
'RUN DATE: 06/13/2002 11:3327 VOUDB REGISTER PAGE: I1
DUE THRU: 06/18/2002
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK
THOMAS LIEBEL
001-34740-- 48716 RECREATION REFUND 118,00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 118.00
TOTAL DUE VENDOR 118.00
STEPHANIE LIGDRRIA
001-34740-- 48444 RECREATION REFUND 59.00
TOTAL PREPAID .00
TOTAL VOUCHERS 59.00
TOTAL DUE VENDOR 59.00
CONSTANCE J LILLIE
0015350`45300-- PO 11790 CONTRACT CLASS -SPRING 693.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 693.00
TOTAL DUE VENDOR 693.00
DAVID G LIU
0015510-42330-- 93635 REIMS-CONF 18.21
TOTAL PREPAIDS .00
TOTAL VOUCHERS 18.21
TOTAL DUE VENDOR 18.21
LOS ANGELES COUNTY DIST. ATTORNEY
001-21114-- PP 10-11 SALARY ATTCHKT-BDOOD1469 139.30 06/18/2002 50627
TOTAL PREPAIDS 139.30
TOTAL VOUCHERS .00
TOTAL DUE VENDOR 139.30
LDS ANGELES COUNTY SHERIFFS DEPT
0014411-45402-- 45706 CALARY TRFFC CDNTRL-MAT 6,643.66
0014411-45401-- 45642 CONTRACT SVCS -STAR PROD 7,813.33
0014411-45401-- 45521 HELICOPTER SVCS -APR 02 52.43
TOTAL PREPAIDS .00
TOTAL VOUCHERS 14,509.42
TOTAL DUE VENDOR 14,509.42
CHRISTIE MADDOX
001-23002-- 52403 PARK DEP REFUND-SUMMITRDG 50.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 50.00
TOTAL DUE VENDOR 50.00
MAINTEX
0015340-42210-- 11150 586061 CLEANING SUPPLS-HERITAGE 115.39
0015340-42210-- 11150 586860 CLEANING SUPPLS-HERITAGE 29.53
TOTAL PREPAIDS .00
TOTAL VOUCHERS 144.92
TOTAL DUE VENDOR 144.92
CITY OF DIAMOND BAR
'RUN DATE: 06/13/2002 11:33:27
VOUCHER REGISTER
PAGE: 12
.00
DUE THRU: 06/18/2002
45.00
TOTAL DUE VENDOR
45.00
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO i! INVOICE DESCRIPTION
AMOUNT DATE CHECK
DARCI MAYO
40.00
TOTAL VOUCHERS
001-34740--
48297 RECREATION REFUND
64.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
64.00
TOTAL DUE VENDOR
64.00
JAN MCDUFF
001-34780--
48526 RECREATION REFUND
35.00
TOTAL. PREPAIDS
.00
TOTAL VOUCHERS
35.00
TOTAL DUE VENBOIi
35.00
MCE CORPORATION
0015350-42353--
0204057 ADDL MW-B/DAY CELEB
572.26
0015558-45508-W
A11199 0204053 VEGETATION CONTROL -APR 02
5,631.25
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
6,203.51
TOTAL DUE VENDOR
6,203.51
MIRACLE RECREATION EQUIPMENT CO.
00I5310-41200--
12040 569886 SUPPLIES -RECREATION
598.24
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
598.24
TOTAL DUE VENDOR
598.24
DEIRDRE MONTEZ
001-34780-- 48592 RECREATION REFUND 45.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 45.00
TOTAL DUE VENDOR 45.00
ROLAND MORRIS
0015553-44100-- T & T COMM -5/9
45.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
45.00
TOTAL DUE VENDOR
45.00
MT. BALDY UNITED WAY
001-2111-- PP 06-11 PAYROLL DEDUCTIONS
40.00 06/18/2002 50630
TOTAL PREPAIDS
40.00
TOTAL VOUCHERS
.00
TOTAL DUE VEND
40.00
NATIDNAL BUSINESS FURNITURE
0014040-46200-- 12012 M98583 -MHS OFFICE FURNITURE-C/CLERK
823.43
TOTAL PREPAIDS
.00
TOTAL. VOUCHERS
823.43
TOTAL DUE VENDOR
823.43
NATIONAL SEMINARS GROUP
0015310-42330-- 12011 631210681001 SEMINAR-CREWS,WEST,HENSLY
1,185.00
TOTAL PREPAIDS
. .00
TOTAL VOUCHERS
1,185.00
TOTAL DUE VENDOR
1,185.00
CITY OF DIAMOND BAR
'RUN DATE: 06/13/2002 11.3327
VOUCHER REGISTER
PAGE: 13
DUE THRU: 06/18/2602
1385538-422.10--
11978
041874770-01
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO # INVOICE DESCRIPTION AM[W
DATE CHECK
STEVEN G. NELSON
PROF.SVCS-UTILITY CNSLTNG
1,415.75
0015210-44100--
PLNN COMM -4/9,4/23
130.00
PROF.SVCS-UTILITY CNSLTNG
TOTAL PREPAIDS
.00
11978
TOTAL VOUCHERS
130.00
1,213.50
TOTAL DUE VENDOR
130.00
NEXTEL
PROF.SVCS-UTILITY CNSLTNG
849.45
0014990-42130--
6912268 JUNE SVCS -RADIO REPEATER
219.45
PROF.SVCS-UTILITY CNSLTNG
TOTAL PREPAIDS
.00
11978
TOTAL VOUCHERS
219.45
849,45
TOTAL DUE VENDOR
219.45
DANIEL NOLAN
PROF.SUCS-UTILITY CNSLTNG
1,415.75
0015210-44100--
PLNN COMM -4/9,4/23
130.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
130.00
8,090.00
TOTAL DUE VENDOR
130.00
OAC TREE LANES INC
8,090.00
0015350-45300--
CONTRACT CLASS -SPRING
162.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
162.00
TOTAL DUE VENDOR
162.00
ORIENTAL TRADING CO. INC
0015350-42353-- SUPPLIES-H/DAY CELED 436.49
TDTAL PREPAIDS .00
TOTAL VOUCHERS 436.49
TOTAL DUE VENDOR 436.49
P & D CONSULTANTS INC
1385538-422.10--
11978
041874770-01
PROF.SVCS-UTILITY CNSLTNG
1,213.50
0015340-42210--
11978
048174770-02
PROF.SVCS-UTILITY CNSLTNG
1,415.75
13''°`5.39-42210--
11978
048174770-02
PROF.SVCS-UTILITY CNSLTNG
566.30
1385538-42210--
11978
048174770-02
PROF.SVCS-UTILITY CNISTLNG
1,213.50
1415`41-42210--
11978
048174770-02
PROF.SVCS-UTILITY CNSLTNG
849.45
1395539-42210--
11978
041874770-01
PROF.SVCS-UTILITY CNSLTNG
566.30
1415541-42210--
11978
041874770-01
PROF.SVCS-UTILITY CNSLTNG
849,45
0015340-42210--
11978
041874770-01
PROF.SUCS-UTILITY CNSLTNG
1,415.75
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
8,090.00
TOTAL DUE VENDOR
8,090.00
PACIFIC ATHLETIC NEAR INC
0014010-41200-- 11662 SUPPLIES-COUNCIL,DCMGRS 192.81
0014030-41200-- 11662 SUPPLIES-CMGR 19,49
0015350-411-00-- 11662 SUPPLIES -P & R COMM 212.2')
TOTAL PREPAIDS .00
TOTAL VOUCHERS 424.59
TOTAL DUE VENDOR 424.59
r
CITY OF DIAMOND BAR
'RUN DATE: 06/13/2002 11:33,27 VOUCHER REGISTER PAGE, 14
DUE THRU: 06/18/2002
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PG 4 INVOICE DESCRIPTION AMOUNT DATE NECK
PAYROLL TRANSFER
001-10200-- PP 12 PAYROLL TRANSFER -PP I2 86,000.00 06/18/2002 PP12
001-102(x)-- PP 12A/B PAYROLL TRANSFER -PP 12A/B 4,400.00 06/18/2002 PP12A/B
TOTAL PREPAIDS 90,400.00
TOTAL VOUCHERS ,60
TOTAL DUE VENDOR 90,400.00
PERFORMANCE CONSULTANTS GROUP
0014010-44000-- 12018 CONSULTANT SVCS-TEAMBLDG 1,100.00 06/18/2002 50656
0014010-44000-- 12018 .00
TOTAL PREPAIDS 1,100.00
TOTAL VOUCHERS .00
TOTAL DUE VENDOR 1,100.00
PERS HEALTH
0014090-40093--
PP 10-•11 ADMIN FEE
73.37 06/18/2002
50629
001-21105--
PP 10-11 JUNE 02 -HEALTH INS PREMS
14,673.61 06/18/2002
50629
TOTAL PREPAIDS
14,746.98
TOTAL VOUCHERS
,00
TOTAL DUE VENDOR
14,746.98
PERS RETIREMENT FUND
001-21109--
PP 12/02 RETIRE CONTRIB-EE
5,653.95 06/18/2002
50646
001-21109--
PP 12/02 RETIRE CGNTRIB-ER
3,268.77 06/18/2002
50646
001-21109--
PP 12/02 SURVIVOR BENEFIT
38.13 06/18/2002
50646
TOTAL PREPAIDS
8,960.85
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
8,960.85
LIANA PINCHER
0015553-44100--
T & T CDMM-5/9
45.00
.
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
45.00
TOTAL DUE VENDOR
45.00
PITNEY BOWES INC
0014090-42130--
11909 598949 EIS RENTAL -MAILING SYSTEM
17.86
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
17.86
TOTAL DUE VENDOR
17.86
POMONA JUDICIAL DISTRICT
001-32230--
APR 02 PARKING CITATION FEES -APR
305.00
TOTAL PREPAIDS
,00
TOTAL VDUCHER5
305,00
TOTAL DUE VENDOR
305,44
POMONA UNIFIED SCHOOL DISTRICT
0015340-42126--
12043 1002 REIMB-LORBEER UTILITIES
6,449.21
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
6,449,21
TOTAL DUE VENDOR
6,449.21
CITY OF DIAMOND BAR
�tlM DATE: 05/13/2002 11:33:27
VOUCHER REGISTER
PAGE: 15
DUE THRU: 06/18/2002
.00
TOTAL VOUCHERS
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PD # INVOICE DESCRIPTION AMOUNT
DATE CHECK
POSTMASTER
001-23010--
EXPRESS MAIL -FPL 2001-43
1_.45
001-23010--
EXPRESS MAIL -FPL 2000-37
12.45
001-23010--
EXPRESS MAIL -FPL 2002-14
12.45
001-23010--
EXPRESS MAIL -FPL 2001-43
12.45
001-23010--
EXPRESS MAIL -FPL 2001-43
12.45
001-23010--
EXPRESS MAIL -FPL 2002-14
12.45
001-23010--
EXPRESS MAIL -FPL %-61
12.45
001-23010--
EXPRESS MAIL -FPL 2002-10
12.45
TOTAL PREPAIDS
.00
EDITH REGINALDO
TOTAL VOUCHERS
99.60
001-14730--
TOTAL DUE VENDOR
99.60
PRO SPORTS
TOTAL PREPAIDS
.00
0015210-41200--
3343 SUPPLS-IMPRVMNT OFFCR
71.45
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
71.45
TOTAL DUE VENDOR
71.45
PYRD SPECTACULARS INC
0015350-45300-- 12118 FIREWGRKS-4TH OF JULY 5,000.00 06/18/2002 50645
TOTAL PREPAIDS 5,000,00
TOTAL VOUCHERS .00
TOTAL DUE VENDOR 5,000,00
R I D BLUEPRINT
0015210-42110-- 11°65 60889 PRINT SVCS -ZONING MAPS 35,85
TOTAL PREPAIDS .00
TOTAL VOUCHERS 35.85
TOTAL DUE VENDOR 35.85
RALPHS GROCERY COMPANY
0014090-42325--
11210 10232057 MTG SUPPLS-GENERAL
13.18
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
13.18
TOTAL DUE VENDOR
13.18
RANCO CORPORATION
2505215-4+5420-17202-46420
12020 2350 INSTALL-CDBG SIDEWALK
123,190.67
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
123,190.67
TOTAL DUE VENDOR
123,190.87
READWRITE EDUCATIDNAL SOLUTION INC
Ori15350-45300--
CONTRACT CLASS -SPRING
216,00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
216.00
TOTAL DUDE VENDOR
216.00
EDITH REGINALDO
001-14730--
48057 RECREATION REFUND
29.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
29.00
TOTAL DUE VENDOR
29.00
CITY OF DIAMOND DAR
RUN DATE: 06/13/2002 11:33:27
VOUCHER REGISTER
PAGE: 16
DUE THRU: 06/18!2002
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO
INVOICE DESCRIPTION AMOUNT
DATE CHECK
REINBERGER PRINTWERKS
0014090-42110--
12021
11930 PRINT SVCS -CITY CERT.
451.52
0014050-42110--
12051
11910 PRINT SVCS -PURCHASE ORDER
535.43
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
987.95
TOTAL DUE VENDOR
987.95
RENDIND'S PIMA -JOINT & RESTAURANT
0014090-42325--
359150 MTG SUPPLIES -GENERAL
180.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
180.00
TOTAL DUE VENDOR
180.00
SANDRA REZENDEI
001-23002--
52401 PARK DEP REFUND -PETERSON
50.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
ROBERT SASSAMAN RETIREMENT LUNCHEON
0014010-42325-CC402-42325
LUNCHEON MTG-COUNCIL
25.00 06/18/2002 50641
TOTAL PREPAIDS
25.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
25.00
PETER ROGERS
0015350-42112--
2640 PHOTOS -EASTER EGG HUNT
226.28
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
226.28
TOTAL DUE VENDOR
226.28
JOSEPH RUZICKA
0015210-44100--
PLNN COMM -4/9,4/23
130.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
130.00
TOTAL DUE VENDOR
130.00
SAN GABRIEL VALLEY CITY MGR ASSOC
0014030-42325---
ANNL SPRING WSHP-CM,DCM
130.00 06/18/2002 50649
TOTAL PREPAIDS
130.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
130.00
SON GABRIEL VALLEY TRIBUNE
001-23010--
94639 LEGAL AD -FPL 2000-37
250.92
0014040-42115--
11334
53879 AD -NOT. OF SEALED BIDS
49.20
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
300.12
TOTAL DUE VENDOR
300.I2
SCMAF
0015350-45300-- PMBF FEE -TRACK MEET 10.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 10.00
TOTAL DUE VENDOR 10.00
'RUN DATE: 06/13/2002 11:33:27
FUND/SECT-ACCT-PROJECT-ACCT
SECTRAN SECURITY
0014090 -44000 --
SIGN DEPOT
0015350 -41200 --
CITY OF DIAMOND BAR
VOUCHER REGISTER PAGE: 17
DUE THRU: 06/18/2002
PO # INVOICE DESCRIPTION
11252 6126 COURIER SVCS - JUNE 0224
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
12105 15961 SUPPLIES-H/DAY BANNERS
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
PREPAID
AMOUNT DATE CHECK:
220.00
.00
220.00
220.00
730.60
.00
730.60
730.60
SO COAST AIR QUALITY MANAGEMENT DIS
ELECT SVCS-TRFFC CDNTRL
118.98
0014090-42140-- I1885
JUNE 02 RENTAL -CITY HALL JUN 02
19,993.05
0015510-42126--
TOTAL PREPAIDS
.00
001515.10-42126--
TOTAL VOUCHERS
19,993.05
1385533-42126--
TOTAL DUE VENDOR
19,993.05
SOURCE GRAPHICS
ELECT SVCS -PARKS
4,415.47
0015510-41200--
3352 SUPPLIES -PUBLIC WORKS
159.28
1395539-42126--
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
159.28
TOTAL DUE VENDOR
159.28
SOUTHERN CALIFORNIA EDISON
0015510-42126--
ELECT SVCS-TRFFC CDNTRL
118.98
0015510-42126--
ELECT SVCS-TRFFC CONTRL
173.30
0015510-42126--
ELECT SVCS-TRFFC CONTRL
416.97
001515.10-42126--
ELECT SVCS-TRFFC CGNTRL
105.66
1385533-42126--
ELECT SVCS -DIST 38
45.77
0015340-42126--
ELECT SVCS -PARKS
4,415.47
IIOS5536-42126--
ELECT SVCS -DIST 38
286.93
1395539-42126--
ELECT SVCS -DIST 39
684.44
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
6,249.52
TOTAL DUE VENDOR
6,249.52
SOUTHLAND SPORTS OFFICIALS
0015350-45300-- 11166 5/8-5/21/02 PROF SVCS -OFFICIALS $64,00
0015350-45300-- 11166 5/22-6/4/02 PROF SVCS -OFFICIALS 554.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 1,418.00
TOTAL DUE VENDOR 1,418.00
STANDARD INSURANCE OF OREGON
001-2110E.-- PP 10-11 JUN 02 -LIFE INS PREMS 609.00 06/18/2002 50628
001-21106-- PP 10-I1 JUN 02-SUPP LIFE INS PREM 136.60 06/18/2002 50628
TOTAL PREPAIDS 745.60
TOTAL VOUCHERS .00
TOTAL DUE VENDOR 745.60
CITY OF DIAMOND W
'RUN DATE: 06/13/2002 11:33:27 VOUCHER REGISTER PAGE: 18
DUE THRU: 06/18/2002
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK
SUBWAY
0014090-42325-- 11216 8177 MTG SUPPLS-GENERAL 7.57
TOTAL PREPAIDS .00
TOTAL VOUCHERS 7.57
TOTAL DUE VENDOR 7.57
JACK TANAKA
0015210-44100-- PLNN COMM -4/9,4/23
130.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
130.00
TOTAL DUE VENDOR
130.00
CINDY TASHIMA
001-23002-- 52378 PARK DEP REFUND-REAGAN
50.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
EUN 5UK TATE
001-34740--
43394 RECREATION REFUND
64.00
45.00
TOTAL PREPAIDS
.00
TOTAL PREPAIDS
TOTAL VOUCHERS
64.00
TOTAL DUE VENDOR
64.00
TENNIS ANYONE
TOTAL DUE VENDOR
0015350-45300--
11637 CONTRACT CLASS -SPRING
273.30
TOTAL PREPAIDS
.00
11133
TOTAL VOUCHERS
273.30
1415541-45500--
TOTAL DUE VENDOR
273.30
THE WHOLE ENCHILADA INC
1385533-45500--
11133
0114010-42355--
COMM ORGANIZATION SUPPORT
50.00 06/18/2002 50639
11133
TOTAL PREPAIDS
50.00
TOTAL VOUCHERS
.00
.00
TOTAL DUE VENDOR
50.00
YI TONY TORNG
0015553-44100--
T & T COMM -5/9
45.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
45.00
TOTAL DUE VENDOR
45.00
TRUGREEN LANDCARE
0015340-45300--
11133
1692121781 C/WIDE MAINT-APR 02
10,400.50
1415541-45500--
11133
1692121781 C/WIDE MAINT-APR 02
2,050.00
1385533-45500--
11133
1692121781 C/WIDE MAINT-APR 02
4,268.76
I395539-45500--
11133
1692121781 C/WIDE MAINT-APR 02
3,997.50
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
20,716.76
TOTAL DUE VENDOR
20,716.76
'RUN DATE: 06/13/2002 11:33:27
FUND/SECT-ACCT-PROJECT-ACCT
STEVEN TYE
0015210 -44100 --
VALLEY TROPHY & NAMEPLATE
0015350-41200--
VERIZON CALIFORNIA
0015340-42125--
0014090-42125--
0015340-42125--
VERIZON INTERNET SOLUTIONS
1264411-42340--
VERIZGN WIRELESS MESSAGING SVCS
0014090-42125--
VERIZON WIRELESS -LA
1264411-42125--
0014010-42125--
0014090-42125--
0014090-42121--
1264411-42125--
0014090-42125--
0014040-42125--
0014040-42125--
0014010-42125--
0014010-42125--
0014010-42125--
0014030-421:5--
0014030-42125--
ARUN VIRGINKAR
0015553 -44100 --
CITY OF DIAMOND BAR
VOUCHER REGISTER PAGE: 19
DUE THRU: 06/18/2002
PD # INVOICE DESCRIPTION
PLNN COMM -4/9,4/23
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
9890 SUPPLIES -RECREATION
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
PREPAID
AMOUNT DATE CHECK
130.00
.00
130.00
130.00
16.24
.00
16.24
16.24
9095949117
PH.SVCS-R REAGAN PK
90.98
CH40703
PH PRGRWM-C/HALL,S/CTR
182.50
9098619227
PH.SVCS-MAPLE HILL PARK
90.98
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
364.46
TOTAL DUE VENDOR
364.46
50123314
DSL INTERNET-,IUNE S/CTR
169.95
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
169.95
TOTAL DUE VENDOR
169.95
L841998SCE
PAGER SVCS-JI1h1-AUG 02
602.58
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
602.58
TOTAL DUE VENDOR
602.58
CELL CHRGS-SHERIFF
132.74 06/18/2002
50642
CELL CHRGS-COUNCIL
33.25 06/18/2002
50642
CELL CHRGS-POOL VEH
33.25 06/18/2002
50642
CELL CHARGES -GENERAL
218.48 06/18/2002
50633
CELL CHARGES -SHERIFF
171.13 06/18/2002
50633
CELL CHRGS-GENERAL
182.01 06/18/2002
50642
CELL CHRGS-EMERG PREP
133.00 06/18/2002
50642
CELL CHARGES-EMERG PREP
133.00 06/18/2002
50633
CELL CHARGES -COUNCIL
33.25 06/18/2002
50633
CELL CHARGES -COUNCIL
33.25 06/18/2002
50633
CELL CHRGS-COUNCIL
33.25 06/18/2002
50642
CELL CHRGS-CMGR
33.25 06/18/2002
50642
CELL CHARGES-CMGR
66.27 06/18/2002
50633
TOTAL PREPAIDS
1,236.13
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
1,236.13
.T & T COMM -5/9 45.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 45.00
TOTAL DUE VENDOR 45.00
j. 'RUN DATE: 06/13/2002 11:33:27
i
FUND/SECT-ACCT-PROJECT-ACCT
VISION INTERNET PROVIDERS INC
1185093 -44000 --
VISION SERVICE PLAN
001 -21107 --
WALNUT VALLEY WATER DISTRICT
0015340 -42126 --
1385538 -42126 --
1415541 -42126 --
1395539 -42126 --
WELLS FARGO CARD SERVICES
0014010-42125-CC402-42125
0014030-42330--
0014010-42325-CC402-42325
0014030-42340--
0014010-42330-CC302-42330
0014030 -42325 --
0014030 -42325 --
0014030 -42315 --
0014095 -42330 --
0014030 -42125 --
0015310 -42200 --
0015350 -42112 --
WEST COAST ARBORISTS INC
0015558 -45510 --
0015558 -45509 --
0015558 -45509 --
0015558 -45509 --
0015558 -45509 --
PAUL WRIGHT
0014090 -44000 --
CITY OF DIAMOND BAR
VDDR REGISTER PAGE: 20
DUE THRU: 06/18/2002
PO # INVOICE DESCRIPTION
12028 7831 WEB SITE REDESIGN
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENOM
PP 10-11 JUNE 02 -VISION PREMIUMS
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
WATER SVCS -PARKS
WATER SVCS -DIST 38
WATER SVCS -DIST 41
WATER SVCS -DIST 39
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
PREPAID
AMOUNT DATE CHECK
12,000.00 06/18/2002 5064
12,000.00
.00
12,000.00
1,107.37 06/18/2002 50631
1,107.37
.00
1,107.37
11,819.98
11,078.47
3,507.56
4,134.41
.00
30,540.42
30,540.42
10.72 06/18/2002 50655
150.00 06/18/2002 50653
207.87 06/18/2002 50655
10.00 06/18/2002 50652
186.50 06/18[2002 50654
28.00 06/18/2002 50653
80.60 06/18/2002 50652
747.00 06/18/2002 50653
175.00
21.44
35.09
216.45
1,420.69
447.98
1,868.67
808.20
1,684.40
2,565.80
362.60
543.90
.00
5,%4.90
5,964.90
297.50
.00
297.50
297,50
PALMNET SVCS -COUNCIL
ICMA CONF-DOYLE
CITY B/DAY CMTS MTG-CNCL
EDUCATION-CMGR
COG/ACE CDNF-COUNCIL
MTGS-DOYLE
MTGS-CMGR
ICMA MBRSHIP-DOYLE
SCAN NATGA CONF-A BLAKEY
PALMNET SVCS-DCMS
MAINT-COMM, SVCS VEH
PHOTO SVCS-REC GUIDE
TOTAL PREFAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
11134
24316
TREE WATERING -MAY 02
11135
24106
TREE MAINT-APR 02
11135
24316
TREE MAINT-MAY 02
11136
24106
TREE PLANTING -APR 02
11136
24316
TREE PLANTING -MAY 02
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
11214
A/V SVCS-PC,CC 5/28,6/4
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDDR
PREPAID
AMOUNT DATE CHECK
12,000.00 06/18/2002 5064
12,000.00
.00
12,000.00
1,107.37 06/18/2002 50631
1,107.37
.00
1,107.37
11,819.98
11,078.47
3,507.56
4,134.41
.00
30,540.42
30,540.42
10.72 06/18/2002 50655
150.00 06/18/2002 50653
207.87 06/18/2002 50655
10.00 06/18/2002 50652
186.50 06/18[2002 50654
28.00 06/18/2002 50653
80.60 06/18/2002 50652
747.00 06/18/2002 50653
175.00
21.44
35.09
216.45
1,420.69
447.98
1,868.67
808.20
1,684.40
2,565.80
362.60
543.90
.00
5,%4.90
5,964.90
297.50
.00
297.50
297,50
CITY OF DIAMOND BAR
-RUN DATE: 06/13/2002 11:33:27 VOUCHER REGISTER PAGE: 21
DUE THRU: 06/18/2002
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PD # INVOICE DESCRIPTION AMOUNT DATE CHECK,
XEROX CORPORATION
0014090-42200-- 11325 88882648 ED MAINT-APR 02 357.59
0014090-42200-- 11325 88$8.'.639 EO MAINT-APR 02 357.59
TOTAL PREPAIDS ,00
TOTAL VOUCHERS 715.18
TOTAL DUE VENDOR 715.18
KAREN YOSHIMOTO
001-34740--- 48829 RECREATION REFUND 113.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 113.00
TOTAL DUE VENDOR 113.00
REPORT TOTAL PREPAIDS 161,522.17
REPORT TOTAL VOUCHERS 508,360.05
REPORT TOTAL 669,882.22
Agenda # 6.4
Meeting Date: June 18, 2002
CITY COUNCIL AGENDA REPORT
r9gs
TO: Honorable Mayor and Members of City Council
VIA: Linda C. Lowry, City Manager
TITLE: Rejection of Claim -- Filed by Mark and oni Arreola
RECOMMENDATION: Carl Warren & Co., the City's claims administrator recommends the City
Council reject the claim filed by Mark and Toni Arreola.
FINANCIAL IMPACT: There is no financial implication associated with rejecting this claim. The
claim for damage is for approximately $1,435.00. Should the claim be successful, it will be paid by
the JPIA.
BACKGROUND: On April 12, 2002, Mark and Toni Arreola filed a Claim for Damages with the
City alleging extensive root damage to their main water line due to a City tree. Carl Warren & Co.,
after investigation, has determined that the claim appears to be one of questionable liability and has
therefore recommended denial. Upon action by the City Council, appropriate notice shall be sent to
the claimant and Carl Warren & Co.
PREPARED BY: Tommye Cribbins, Asst. City Clerk
REVIEWED BY:
epartment Head
Deputy City Manager
May 29, 2002
1
TO: City of Diamond Bar
_n
ATTENTION: Tommye Cribbins, Asst. City Clerk
RE: Claim Arreola v. City of Diamond Bar
Claimant Mark & Toni Arreola
D/Event 4/12/02
Rec'd Y/Office 4/12/02
Our File S 133761 SWQ
We have reviewed the above captioned claim and request that you take the action indicated
below:
• CLAIM REJECTION: Send a standard rejection letter to the claimant.
Please provide us with a copy of the notice sent, as requested above. If you have any
questions please contact the undersigned.
Very Truly Yours,
CARL WARREN` & CO-.
Richard Marque
cc: CJPIA
Attn: Executive Director
CARL, WARREN & CO.
CLAIMS MANAGEMENT•CLAIMS ADJUSTERS
750 The City Drive . Ste 400 • Orange, CA 92868
Mail: P.O. Box 25180 • Santa Ana, Ca 92799-5180
Phone: (714) 740-7999 • (800) 572-6900 • Fax: (714) 740-9412
CITY COUNCIL ;
TO: Honorable Mayor and Members of t�-e City Council
VIA: Linda C. Lowry, City Manag
Agenda # 6.5.1
Meeting Date: June „18, 2002
AGENDA REPORT
TITLE: Exoneration of Grading Bond in the amount of $22,000.00 for Lot 5 of Tract 39579
(1315 S. Valley Vista Drive, V -Tek Systems)
RECOMMENDATION:
It is recommended that the City Council approve the exoneration and direct the City Clerk to notify the
owner's agent and the surety company of this action.
FISCAL IMPACT:
This action has no fiscal impact on the City.
BACKGROUNDMISCUSSION:
The Department of Community and Development Services is in receipt of a request for grading bond
exoneration for Lot 5 of Tract 39579 (1315 S. Valley Vista Drive, V -Tek Systems). A grading bond
(Labor and Materials and Faithful Performance) for improvement security was required in accordance
with the Subdivision Map Act. The owner's agent, Sea West Enterprises, Inc., posted with the City a
grading bond on October 26, 1999. The City contract inspector, Hall & Foreman, Inc., confirmed that
all grading work is completed and in conformance to the grading plan.
PREPARED BY:
John L. Ilasin, Assistant Engineer
REVIEWED BY:
/i
1
David . Liu
Director of Public Works
Date Prepared: June 10, 2002
,i
v
James DeS efano
Deputy City Manager
Attachments:
Letter of Request, dated May 15, 2002
May 15, 2001
'&9NN
P.O. Box 3329 San Dimas, Califomia 91773 514 N. Lone Hill Ave. San Dimas, Califomia 91773 USA
(909)592-7120- fax: (909) 592-1790 • email: hq@seawestinc.com
City of Diamond Bar
City Engineer — David G. Liu
21825 E Copley Dr.
Diamond Bar, California 91765
RE: Grading Bond at
1315 S. Valley Vista Dr,
Diamond Bar, CA 91765
Dear Mr. Liu,
We posted a grading bond with the city when we started the V -Tek building in 1999. At this time
we became aware that we never requested the city to release the bond. We are writing you today to
request such a release. Please let us know if there are any other requirements we need to fulfill in
order to release this bond.
Thank you,
incerely,
.1k,1V �L
fer Simison
, Sea West Enterprises, Inc.
;,i7f,-,f . T , r' ' r.F , — -_
Agenda # 6.5.2
Meeting Date: June 18, 2002
CITY COUNCIL; ._ ', AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manag 4#1�r
TITLE: Exoneration of Grading Bond in the amount of $3,708.00 for 23300 Golden Springs
Drive (Mt. Calvary Lutheran Church and School)
RECOMMENDATION:
It is recommended that the City Council approve the exoneration and direct the City Clerk to notify the
owner and the surety company of this action.
FISCAL IMPACT:
This action has no fiscal impact on the City.
BACKGROUND/DISCUSSION:
The Department of Community and Development Services is in receipt of a request for grading bond
exoneration for 23300 Golden Springs Drive (Mt. Calvary Lutheran Church and School). A grading
bond (Labor and Materials and Faithful Performance) for improvement security was required in
accordance with the Subdivision Map Act. The owner, Mt. Calvary Lutheran Church and School,
posted with the City a grading bond on April 15, 1992. At that time, the City contracted with Ron
Kranzer & Associates to perform the City's plan check and inspection services. Staff has confirmed,
through records on file with the City Engineer, that all grading inspection was finalized in August
1994.
PREPARED BY:
John L. Ilasin, Assistant Engineer
REVIEWED BY:
David n. L u
Director of Public Works
Date Prepared: June 10, 2002
James DeSt fano
Deputy City Manager
Attachments:
Letter of Request, dated May 9, 2002
V
LUTHERAN CHURCH and SCHU'L
23300 Golden Springs Drive, Diamond Bar, CA 91765
May 9, 2002
City of Diamond Bar
Mr. David G. Liu, Director of Public Works
21825 E. Copley Drive
Diamond Bar, CA 91765
Dear Mr. Liu:
Ref: Release of Bond assignment
This letter is to ask for you to issue a Release of Bond letter to:
Washington Mutual Bank, FA
Attn: LaRochelle
334 S. Diamond Bar Blvd.
Diamond Bar, CA 91765`
Mt. Calvary Lutheran Church & School and the City of Diamond Bar entered into this bond baCkin1Atthe time the bond was posted it was with Coast Federal Bank as that bank was the owner andtor of
the bank building at 334 S. Diamond Bar Blvd. The bank building is now operated by Washington Mutual
Bank. The change in bank names / ownership has led to a change in the bond / account number as well.
The current bond / account number is # 876-0001377904-3. Attached to this letter is a photocopy of the
account information sent to us by Washington Mutual Bank with the account number listed along with
other account information and notes we have made regarding this account. In researching this issue I
personally meet with LaRochelle, an account representative at Washington Mutual Bank. In addition I
have worked with Mr. John Aasin in your department at the City of Diamond Bar, Mr. Ilasin has been
very helpful and responsive to me and directed me to write this letter to you explaining the history of
situation and requesting you to write a letter to release the bond.
Should you require additional information on this request for the Release of Bond assignment letter you
may want to speak with Mr. John Ilasin in your department, or LaRochelle at Washington Mutual Bank
(909) 861-7425, or myself at Mt. Calvary Lutheran (909) 861-2740 ext. 519.
Would you be so kind as to send me a copy of the Release of Bond assignment letter you send for my
records in working with the bank? It would be greatly appreciated.
Please contact me directly if I can be of further help.
Sincerely,
Paul J. arq dt,
Principal
Cc: Rita Morena, Acctg.
Mike Baker, V.P.
Offices — Information — Voice Mail: (909) 861-2740 / Chinese Ministry: (909) 860-2865 / fax: (909) 861-5481
CITY COUNCIL
Agenda # 6.6
Meeting Date: 6/18/02
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manag 4_-1U6V
TITLE: SUBMITTAL OF REVISED FINANCIAL IMPACT REPORT FOR THE LANDSCAPE
IMPROVEMENTS PROJECT ALONG GOLDEN SPRINGS DRIVE AND ON SUNSET CROSSING
ROAD, STATING A FINAL TOTAL COST OF $269,925.55 INSTEAD OF $276,184.45.
RECOMMENDATION: Receive and File Report
FINANCIAL IMPACT:
Project Costs:
Reported 3/19/02
Revised 6/18/02
Reason
Construction
$197,481.45
$203,663.97
Change Order #3 &
correction to Change
Order #1
Design
39,050.00
No Change
Construction Inspection/Plan Check
7,850.00
No Change
Walnut Valley Water District
31,303.00
$18,861.58
Refund from WVWD
Plans and Specifications
500.00
No Change
TOTAL
$276,184.45
$269,925.55
Project Budget:
$310,000.00
BACKGROUND: At the City Council meeting on March 19, 2002, staff reported the final total cost of
this project as $276,184.45. Since that report, the following changes have resulted in a revision to the
project cost:
1. Mega Way Enterprises, the contractor for this project, realized that they forgot to request a
change order for work that was authorized by staff and completed by them in December,
2001. This oversight was discovered in mid-April when the contractor was preparing their
invoice for payment of the 10% retention. Correction of this oversight resulted in Change
Order #3 in the amount of $8,682.52 in favor of the contractor. Also, staff discovered a
$2,500 error in favor of the City on Change Order #1. On March 19, staff reported that
Change Order #1 totaled $43,797.20. The actual total that should have been reported is
$41,297.20, a difference of $2,500. These changes have resulted in a revised construction
cost total for the contract of $203,663.97 from $197,481.45.
2. Walnut Valley Water District refunded $12,441.42 to the City for the installation of water
meters for this project. The reason for the refund is because the actual cost of installation
was cheaper that what the district estimated it was going to cost. The City is required to pay
the estimated amount prior to the district doing any work. This refund resulted in revised
Water District costs of $18,861.58 from $31,303.00.
DISCUSSION: With the changes described above, the total project cost is revised to $269,925.55
from $276,184.45, a savings of $6,258.90 for the City.
REVIEWED BY:
Bob4kaWe
Director of Community Services
JardesDestetano
Deputy City Manager
ATTACHMENTS: Letter from Mega Way Enterprises Dated April 18, 2002
Change Order #3
Refund Check from Walnut Valley Water District Dated March 31, 2002 with
itemized list of projects.
Mega Way Enterprises License # 779869
April 18, 2002
Bob Rose
City of Diamond Bar
21825 E. Copley Drive
Diamond Bar, CA 91765-4178
Subject: Golden Spring Dr., Landscape Improvements
Dear Mr. Rose,
This letter is to clarify some confusion in my billing. After my fax dated April 17, 2002, I
realized there is still a difference in the amount. Hopefully this will clarify this
confusion.
Change order 41 did not include additional work that was done on El Encino median.
That charge is for additional work on plants and additional work on irrigation and
maintenance after the deletion of the concrete. This work was billed on invoice #227.
Plant establishment and maintenance has not been billed as of this date. I will be
forwarding an invoice for these items.
As I explained to you over the phone, I bill contract and change orders separately to
avoid confusion and on this billing I did the opposite. This was a slip on my part and
regret your situation.
Again, I hope this explanation clarifies all confusion. Please do not hesitate in contacting
me for copies of invoices or breakdowns of them.
Sincerely,
MEGA WAY ENTERPRISES
Pierre Saad
919-1/2 N. Azusa Avenue Covina, CA. 91722 Phone: 626-339-8899 Fax: 626-339-8859
City of Diamond Bar
21825 E. Copley Drive
Diamond Bar, CA 91765
(909) 396-5694 / (909) 861-3117fax
CHANGE ORDER #3
THIS CONTRACT CHANGE ORDER IS APPLICABLE TO:
CONTRACT TITLE:
Golden Springs Drive/ Sunset Crossing Road
Landscape Improvements
APPROVED CONTRACT DATES:
9/6/01 TO 12/31/01
CONSULTANT:
Mega Way Enterprises
9191/2 N. Azusa Avenue
Covina, CA 91722
SCHEDULED COMPLETION DATE: TOTAL OF CONTRACT PRIOR TO AMENDMENT:
1/31/02 $194, 981.45
CONTRACTOR IS AUTHORIZED TO COMPLETE THE FOLLOWING SCOPE OF WORK:
1. EI Encino - Irrigation - 4,426 sq. feet @$0.65 $2,876.90
1 Gallon shrubs - 232 each @ $2.80 $649.60
5 Gallon shrubs - 44 each @ $31.68 $1,393.92
Ground Cover- 4,426 sq. feet @ $0.40 $1,770.40
30 day Plant Establishment - 4,426 sq. feet @ $.025 $1,106.50
60 day Maintenance - 4,426 sq. feet @ $0.20 $885.20
THE AMOUNT OF THE CONTRACT WILL BE INCREASED/nrCRiA-SE- BY THE SUM OF $8,682.52.
THE CONTRACT PERIOD WILL BE UNCHANGED.
CONTRACT TOTAL INCLUDING THIS CONTRACT AMENDEMENT: $203,663.97.
REVIEWED BY:
Mega Way Enterprises, Inc.
Deputy City Manager
Attest to Form:
APPROVED BY:
at Di recl,6fof Public Works Date
Date Qhy Manager Date
City Attorney Date City Clerk
Date
27334-02
03/31/02 1 01-2671 1 As Built
03/31/02 1 01-2672 1 As Built
03/31/02 1 01-2673 1- As Built -
3193
6,619.57
12,441.42
166.93
�6,619.57
12,441-42
;1,166.9 3
Nc.). 27334
27334-02
03/31/02 $201227.92
SOA7
City Of Diamond Bar
21825 Copley Drive
Diamond Bar, CA 91765-4178
1100 2 ? 3 3 1:12200066&1: 146328450433
work. Due to related changes to the plan sheets, the project architect needed to complete additional
work. Attached is a list of all the plan sheets needed to be modified as a result of the change.
PREPARED BY:
Dave A. Doyle
Deputy City Manager
Attachments:
Attachment A — Amendment to Gonzalez/Goodale contract
Attachment B — Scope of services for McKay Conant Brooks, Inc.
Attachment C -- List of construction plan sheets requiring revisions
CITY COUNCIL
Agenda # 6.7
Meeting Date: June L8, 2002
AGENDA REPORT
TO: Honorable Mayor and Members the City Council
VIA: Linda C. Lowry, City Manag
TITLE: Amendment to Contract wit Gonzalez/Goodale Architects for additional design
services associated with the Community/Senior Center ($24,500)
RECOMMENDATION:
It is recommended that the City Council approve the attached amendment to the professional
services agreement with Gonzalez/Goodale Architects and authorize payment in the amount of
$24,500.
FINANCIAL IMPACT:
There are sufficient funds in the Community/Senior Center budget for this expense.
DISCUSSION:
It is anticipated that the banquet room in the Community/Senior Center will be used for large
gatherings including weddings, corporate business conference, community meetings and other
similar events. These types of events require audio/visual services. To include a "built-in"
audio/visual system as part of the construction of the facility, a complete system must be designed
and specific equipment identified. Designing such a system requires expertise beyond the knowledge
of the project team members. Therefore, at the request of City staff, Gonzalez/Goodale hired an
audio/visual specialist, McKay Conant Brook, Inc., to provide this service at a cost of $9,000. The
scope of services for McKay Conant Brook, Inc. is attached.
The balance of this amendment request ($15,500) is associated with converting the child -play area
into a multi-purpose classroom. Originally it was anticipated that these costs could be absorbed in
the current contract. Many of the sub -consultants, including the landscape architect and electrical
engineer, had completed their drawings based on the child play concept prior to the decision to
modify this area to a multi-purpose room. This required the sub -consultants to complete additional
Agenda # 6-R
Meeting Date: June 18, 2002
CITY COUNCIL AGENDA REPORT
TO: Honorable Mayor and Members rof the City Council
. �
VIA: Linda C. Lowry, City Manage,�;s.�
TITLE: Award of contract for the Area 4 Slurry Seal Project to Pavement Coatings Company in
the amount of $323,797.55 and authorize a contingency amount of $30,000.00 for project
change orders to be approved by the City Manager, for a total authorization of
$353,797.55.
RECOMMENDATION: That the City Council approve the transfer of $35,000.00 from the Area 4
ARAM Funds to the Area 4 Slurry Seal funds and award the contract for the Area 4 Slurry Seal
Project to Pavement Coatings Company.
FINANCIAL IMPACT:
2001-2002 Budget Design/Construction Construction Remaining
Administration Cost Funds
Area 4 Slurry Seal $350,000.00 $27,353.00 $353,797.55 $31,150.55
Area 4 ARAM $350,000.00 $27,353.00 $274,504.99 $48,142.01
Staff is requesting that $35,000.00 be transferred from the Area 4 ARAM funds to the Area 4 Slurry
Seal funds to cover the additional funds needed for the Slurry Seal Project.
BACKGROUND/ DISCUSSION: This Area 4 Slurry Seal Project is the fourth year of the 5 -year
Pavement Management Program. The Area 4 Slurry Seal Project will be constructed concurrently
with the Area 4 ARAM Project.
On May 7, 2002, City Council approved the plans and specifications and authorized the City Clerk to
advertise and receive bids for the Area 4 Slurry Seal Project. The Bids were opened and publicly
read on June 10, 2002. A total of 5 bids were received. The bids were as follows:
Contractor
Bid Amount
Pavement Coatings Company
$323,797.55
American Asphalt South, Inc.
$325,291.00
Roy Allan Slurry Seal, Inc.
$331,782.80
Doug Martin Contracting Co., Inc.
$345,293.60
California Pavement Maintenance Co., Inc.
$346,354.18
The lowest responsible bidder is Pavement Coatings Company, of Cypress, California, with a bid
amount of $323,797.55.
Key aspects of contract requirements:
➢ Schedule to be submitted at least 10 calendar days before the start of work.
➢ Notification to and coordination with residents, schools, utility owners and other public agencies.
:- Completion of all work within 45 working days.
➢ Liquidated damages of $500/day for non-performance.
Anticipated timeline for project milestones:
Approval of Specifications
Bid Opening
Award of Construction Contract
Notice to Proceed/Start of Construction
End of Construction
PREPARED BY:
Kirk Phillips
Associate Engineer
REVIEWED B
::,,
D G.
Director of Public Works
2
May 7, 2002
June 10, 2002
June 18, 2002
July 8, 2002
September 10, 2002
Date Prepared: June 12, 2002
� (6 k2 -p
JarWes DeStefa o
Deputy City Manager
AGREEMENT
The following agreement is made and entered into, in duplicate, as of the date
executed by the Mayor and attested to by the City Clerk, by and between Pavement
Coatings Co. hereinafter referred to as the "CONTRACTOR" and the City of Diamond Bar,
California, hereinafter referred to as "CITY."
WHEREAS, pursuant to Notice Inviting Sealed Bids or Proposals, bids were
received, publicly opened, and declared on the date specified in the notice; and
WHEREAS, City did accept the bid of CONTRACTOR Pavement Coatings Co. and;
WHEREAS, City has authorized the Mayor to execute a written contract with
CONTRACTOR for furnishing labor, equipment and material for the Construction of Slurry
Seal Area 4 Project in the City of Diamond Bar.
NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is
agreed:
1. GENERAL SCOPE OF WORK: CONTRACTOR shall furnish all necessary
labor, tools, materials, appliances, and equipment for and do the work for the Construction
of the Slurry Seal Area 4 Proiect in the City of Diamond Bar. The work to be performed in
accordance with the plans and specifications, dated May 2002 (The Plans and
Specifications) on file in the office of the City Clerk and in accordance with bid prices
hereinafter mentioned and in accordance with the instructions of the City Engineer.
2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY:
The Plans and Specifications are incorporated herein by reference and made a part hereof
with like force and effect as if set forth in full herein. The Plans and Specifications,
CONTRACTOR'S Proposal dated June 10, 2002, together with this written agreement, shall
constitute the contract between the parties. This contract is intended to require a complete
and finished piece of work and anything necessary to complete the work properly and in
accordance with the law and lawful governmental regulations shall be performed by the
CONTRACTOR whether set out specifically in the contract or not. Should it be ascertained
that any inconsistency exists between the aforesaid documents and this written agreement,
the provisions of this written agreement shall control.
3. TERMS OF CONTRACT
The CONTRACTOR agrees to complete the work within forty_ -five (45)
working days from the date of the notice to proceed.
The CONTRACTOR agrees further to the assessment of liquidated damages
in the amount of five hundred ($500.00) dollars for each calendar day the work remains
incomplete beyond the expiration of the completion date. City may deduct the amount
thereof from any monies due or that may become due the CONTRACTOR under this
agreement. Progress payments made after the scheduled date of completion shall not
constitute a waiver of liquidated damages.
4. INSURANCE: The CONTRACTOR shall not commence work under this
contract until he has obtained all insurance required hereunder in a company or companies
acceptable to City nor shall the CONTRACTOR allow any subcontractor to commence work
on his subcontract until all insurance required of the subcontractor has been obtained. The
CONTRACTOR shall take out and maintain at all times during the life of this contract the
following policies of insurance:
a. Workers' Compensation Insurance: Before beginning work, the
CONTRACTOR shall furnish to the City a certificate of insurance as proof that he has taken
out full workers' compensation insurance for all persons whom he may employ directly or
through subcontractors in carrying out the work specified herein, in accordance with the
laws of the State of California. Such insurance shall be maintained in full force and effect
during the period covered by this contract.
In accordance with the provisions of Section 3700 of the California
Labor Code, every CONTRACTOR shall secure the payment of compensation to his
employees. The CONTRACTOR, prior to commencing work, shall sign and file with the City
a certification as follows:
"I am aware of the provisions of Section 3700 of the Labor Code which
requires every employer to be insured against liability for workers' compensation or to
undertake self insurance in accordance with the provisions of that Code, and I will comply
with such provisions before commencing the performance of work of this contract."
b. For all operations of the CONTRACTOR or any sub -contractor in
performing the work provided for herein, insurance with the following minimum limits and
coverage:
1) Public Liability - Bodily Injury (not auto) $500,000 each person;
$1,000,000 each accident.
2) Public Liability - Property Damage (not auto) $250,000 each
person; $500,000 aggregate.
3) CONTRACTOR'S Protective - Bodily Injury $500,000 each
person; $1,000,000 each accident.
4) CONTRACTOR'S Protective - Property Damage $250,000 each
accident; $500,000 aggregate.
each accident. 5) Automobile - Bodily Injury $500,000 each person; $1,000,000
6) Automobile - Property Damage $250,000 each accident.
C. Each such policy of insurance provided for in paragraph b. shall:
1) Be issued by an insurance company approved in writing by City,
which is admitted to do business in the State of California.
2 Name as additional insured the City of Diamond Bar, its officers,
agents and employees, and any other parties specified in the bid documents to be so
included;
3) Specify it acts as primary insurance and that no insurance held
or owned by the designated additional insured shall be called upon to cover a loss under the
policy;
4) Contain a clause substantially in the following words:
"It is hereby understood and agreed that this policy may not be
canceled nor the amount of the coverage thereof reduced until thirty (30) days after receipt
by City of a written notice of such cancellation or reduction of coverage as evidenced by
receipt of a registered letter."
5) Otherwise be in form satisfactory to the City.
d. The policy of insurance provided for in subparagraph a. shall contain an
endorsement which:
1) Waives all right of subrogation against all persons and entities
specified in subparagraph 4.c.(2) hereof to be listed as additional insureds in the policy of
insurance provided for in paragraph b. by reason of any claim arising out of or connected
with the operations of CONTRACTOR or any subcontractor in performing the work provided
for herein;
2) Provides it shall not be canceled or altered without thirty (30)
days' written notice thereof given to City by registered mail.
e. The CONTRACTOR shall, within ten (10) days from the date of the
notice of award of the Contract, deliver to the City Manager or his designee the original
policies of insurance required in paragraphs a. and b. hereof, or deliver to the City Manager
or his designee a certificate of the insurance company, showing the issuance of such
insurance, and the additional insured and other provisions required herein.
5. PREVAILING WAGE: Notice is hereby given that in accordance with the
provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the
CONTRACTOR is required to pay not less than the general prevailing rate of per diem
wages for work of a similar character in the locality in which the public works is performed,
and not less than the general prevailing rate of per diem wages for holiday and overtime
work. In that regard, the Director of the Department of Industrial Relations of the State of
California is required to and has determined such general prevailing rates of per diem
wages. Copies of such prevailing rates of per diem wages are on file in the Office of the
City Clerk of the City of Diamond Bar, 21825 E. Copley Drive, Diamond Bar, California, and
are available to any interested party on request. City also shall cause a copy of such
determinations to be posted at the job site.
The CONTRACTOR shall forfeit, as penalty to City, not more than twenty-five
dollars ($25.00) for each laborer, workman or mechanic employed for each calendar day or
portion thereof, if such laborer, workman or mechanic is paid less than the general
prevailing rate of wages hereinbefore stipulated for any work done under this Agreement, by
him or by any subcontractor under him.
6. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of
Section 1777.5 of the Labor Code, and in accordance with the regulations of the California
Apprenticeship Council, properly indentured apprentices may be employed in the
performance of the work.
The CONTRACTOR is required to make contribution to funds established for the
administrative of apprenticeship programs if he employs registered apprentices or
journeymen in any apprenticeable trade on such contracts and if other CONTRACTOR'S on
the public works site are making such contributions.
The CONTRACTOR and subcontractor under him shall comply with the
requirements of Sections 1777.5 and 1777.6 in the employment of apprentices.
Information relative to apprenticeship standards, wage schedules and other
requirements may be obtained from the Director of Industrial Relations, ex -officio the
Administrator of Apprenticeship, San Francisco, California, or from the Division of
Apprenticeship Standards and its branch offices.
7. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal
day's work for all workmen employed in the execution of this contract, and the
CONTRACTOR and any sub -contractor under him shall comply with and be governed by
the laws of the State of California having to do with working hours set forth in Division 2,
Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended.
The CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars
($25.00) for each laborer, workman or mechanic employed in the execution of the contract,
by him or any sub- CONTRACTOR under him, upon any of the work hereinbefore
mentioned, for each calendar day during which the laborer, workman or mechanic is
required or permitted to labor more than eight (8) hours in violation of the Labor Code.
8. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay travel
and subsistence pay to each workman needed to execute the work required by this contract
as such travel and subsistence payments are defined in the applicable collective bargaining
agreements filed in accordance with Labor Code Section 1773.8.
9. CONTRACTOR'S LIABILITY: The City of Diamond Bar and its officers,
agents and employees ("Idemnitees") shall not be answerable or accountable in any
manner for any loss or damage that may happen to the work or any part thereof, or for any
of the materials or other things used or employed in performing the work; or for injury or
damage to any person or persons, either workmen or employees of the CONTRACTOR, of
his subcontractor's or the public, or for damage to adjoining or other property from any
cause whatsoever arising out of or in connection with the performance of the work. The
CONTRACTOR shall be responsible for any damage or injury to any person or property
resulting from defects or obstructions or from any cause whatsoever.
The CONTRACTOR will indemnify Indemnitees against and will hold and save
Indemnitees harmless from any and all actions, claims, damages to persons or property,
penalties, obligations or liabilities that may be asserted or claimed by any person, firm,
entity, corporation, political subdivision, or other organization arising out of or in connection
with the work, operation, or activities of the CONTRACTOR, his agents, employees,
subcontractors or invitees provided for herein, whether or not there is concurrent passive or
active negligence on the part of City. In connection therewith:
a. The CONTRACTOR will defend any action or actions filed in connection
with any such claims, damages, penalties, obligations or liabilities and will pay all costs and
expenses, including attorneys' fees incurred in connection therewith.
b. The CONTRACTOR will promptly pay any judgment rendered against the
CONTRACTOR or Indemnitees covering such claims, damages, penalties, obligations and
liabilities arising out of or in connection with such work, operations or activities of the
CONTRACTOR hereunder, and the CONTRACTOR agrees to save and hold the
Indemnitees harmless therefrom.
C. In the event Indemnitees are made a party to any action or proceeding
filed or prosecuted against the CONTRACTOR for damages or other claims arising out of or
in connection with the work, operation or activities hereunder, the CONTRACTOR agrees to
pay to Indemnitees and any all costs and expenses incurred by Indemnitees in such action
or proceeding together with reasonable attorneys' fees.
So much of the money due to the CONTRACTOR under and by virtue of the
contract as shall be considered necessary by City may be retained by City until disposition
has been made of such actions or claims for damages as aforesaid.
This indemnity provision shall survive the termination of the Agreement and is
in addition to any other rights or remedies which indemnitees may have under the law.
This indemnity is effective without reference to the existence or applicability of
any insurance coverages which may have been required under this Agreement or any
additional insured endorsements which may extend to Indemnitees.
CONTRACTOR, on behalf of itself and all parties claiming under or through it,
hereby waives all rights of subrogation and contribution against the Indemnitees, while
acting within the scope of their duties, from all claims, losses and liabilities arising our of or
incident to activities or operations performed by or on behalf of the Indemnitor regardless of
any prior, concurrent, or subsequent active or passive negligence by the Indemnitees.
10. NON-DISCRIMINATION_ Pursuant to Labor Code Section 1735, no
discrimination shall be made in the employment of persons in the work contemplated by this
Agreement because of the race, color or religion of such person. A violation of this section
exposes the CONTRACTOR to the penalties provided for in Labor Code Section 1735.
11. CONTRACT PRICE AND PAYMENT: City shall pay to the CONTRACTOR for
furnishing all material and doing the prescribed work the unit prices set forth in the Price
Schedule in accordance with CONTRACTOR'S Proposal dated June 10, 2002.
12. ATTORNEY'S FEES: In the event that any action or proceeding is brought by
either party to enforce any term of provision of the this agreement, the prevailing party shall
recover its reasonable attorney's fees and costs incurred with respect thereto.
13. TERMINATION: This agreement may be terminated by the City, without
cause, upon the giving of a written "Notice of Termination" to CONTRACTOR at least thirty
(30) days prior to the date of termination specified in the notice. In the event of such
termination, CONTRACTOR shall only be paid for services rendered and expenses
necessarily incurred prior to the effective date of termination.
THIS SPACE INTENTIONALLY LEFT BLANK
IN WITNESS WHEREOF, the parties hereto have executed this Agreement with all
the formalities required by law on the respective dates set forth opposite their signatures.
State of California
"CONTRACTOR'S" License No. 303609 C-32
Pavement Coatings Co. _
P. O. Box 1491 — 5312 Cypress Street
Cypress, CA 90630
Date By:
TITLE
CITY OF DIAMOND BAR, CALIFORNIA
By:
WEN P. CHANG, MAYOR
Date
ATTEST:
By:
CITY CLERK
Date
CONTRACTOR'S Business Phone 714 826-3011
Emergency Phone at which CONTRACTOR can be reached at any time
APPROVED AS TO FORM:
CITY ATTORNEY
Date
CITY COUNCIL.
Agenda # 6-9
Meeting Date: June 1$, 2002
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: Award of contract for the Area 4 Asphalt Rubber and Aggregate Membrane (ARAM)
Overlay Project to Manhole Adjusting Contractors, Inc. in the amount of $249,504.99 and
authorize a contingency amount of $25,000.00 for project change orders to be approved
by the City Manager, for a total authorization of $274,504.99.
RECOMMENDATION: That the City Council approve the transfer of $35,000.00 from the Area 4
ARAM funds to the Area 4 Slurry Seal funds and award the contract for the Area 4 ARAM Overlay
Project to Manhole Adjusting Contractors, Inc.
FINANCIAL IMPACT:
Staff is requesting that $35,000.00 be transferred from the Area 4 ARAM funds to the Area 4 Slurry
Seal funds to cover the additional funds needed for the Slurry Seal Project.
BACKGROUND/ DISCUSSION: This Area 4 ARAM Project is the Fourth year of the 5 -year
Pavement Management Program. The Area 4 ARAM Project will be constructed concurrently with
the Area 4 Slurry Seal Project.
On May 7, 2002, City Council approved the plans and specifications and authorized the City Clerk to
advertise and receive bids for the Area 4 ARAM Project. The Bids were opened and publicly read on
June 10, 2002. A total of 1 bid was received. The bid was from Manhole Adjusting Contractors, Inc.
in the Amount of $249,504.99. The lowest responsible bidder is therefore, Manhole Adjusting
Contractors, Inc., of Pico Rivera, California, with a bid amount of $249,504.99.
Key aspects of contract requirements:
➢ Schedule to be submitted at least 10 calendar days before the start of work.
Notification to and coordination with residents, schools, utility owners and other public agencies.
➢ Completion of all work within 30 working days.
➢ Liquidated damages of $500/day for non-performance.
2001-2002 Budget
Design/Construction
Administration
Construction
Cost
Remaining
Funds
Area 4Slurry Seal
$350,000.00
$27,353.00
$353,797.55
$31,150.55
Area 4 ARAM
$350,000.00
$27,353.00
$274,504.99
$48,142.01
Staff is requesting that $35,000.00 be transferred from the Area 4 ARAM funds to the Area 4 Slurry
Seal funds to cover the additional funds needed for the Slurry Seal Project.
BACKGROUND/ DISCUSSION: This Area 4 ARAM Project is the Fourth year of the 5 -year
Pavement Management Program. The Area 4 ARAM Project will be constructed concurrently with
the Area 4 Slurry Seal Project.
On May 7, 2002, City Council approved the plans and specifications and authorized the City Clerk to
advertise and receive bids for the Area 4 ARAM Project. The Bids were opened and publicly read on
June 10, 2002. A total of 1 bid was received. The bid was from Manhole Adjusting Contractors, Inc.
in the Amount of $249,504.99. The lowest responsible bidder is therefore, Manhole Adjusting
Contractors, Inc., of Pico Rivera, California, with a bid amount of $249,504.99.
Key aspects of contract requirements:
➢ Schedule to be submitted at least 10 calendar days before the start of work.
Notification to and coordination with residents, schools, utility owners and other public agencies.
➢ Completion of all work within 30 working days.
➢ Liquidated damages of $500/day for non-performance.
Anticipated timeline for project milestones:
Approval of Specifications
Bid Opening
Award of Construction Contract
Notice to Proceed/Start of Construction
End of Construction
PREPARED BY:
x`y�
Kirk Phillips
Associate Engineer
REVIEWED BY:
Dav G u
Director of Public Works
2
May 7, 2002
June 10, 2002
June 18, 2002
July 8, 2002
August 16, 2002
Date Prepared: June 12, 2002
James DeStE fano
Deputy City Manager
AGREEMENT
The following agreement is made and entered into, in duplicate, as of the date
executed by the Mayor and attested to by the City Clerk, by and between Manhole
Adiusting Contractors Inc. hereinafter referred to as the "CONTRACTOR" and the City of
Diamond Bar, California, hereinafter referred to as "CITY."
WHEREAS, pursuant to Notice Inviting Sealed Bids or Proposals, bids were
received, publicly opened, and declared on the date specified in the notice; and
WHEREAS, City did accept the bid of CONTRACTOR Manhole Ad*ustlna
Contractors, Inc. and;
WHEREAS, City has authorized the Mayor to execute a written contract with
CONTRACTOR for furnishing labor, equipment and material for the Construction of Slurry
Seal Area 4 Asphalt Rubber and Aaareaate Membrane (ARAM) Overlav Proiect in the
NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is
agreed:
1. GENERAL SCOPE OF WORK: CONTRACTOR shall furnish all necessary
labor, tools, materials, appliances, and equipment for and do the work for the Construction
of Slurry _Seal Area 4 Asphalt Rubber and Agaregate Membrane (ARAM) Overlay
P�eCt in the City of Diamond Bar. The work to be performed in accordance with the plans
and specifications, dated May 2002 (The Plans and Specifications) on file in the office of the
City Clerk and in accordance with bid prices hereinafter mentioned and in accordance with
the instructions of the City Engineer.
2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY:
The Plans and Specifications are incorporated herein by reference and made a part hereof
with like force and effect as if set forth in full herein. The Plans and Specifications,
CONTRACTOR'S Proposal dated June 7, 2002, together with this written agreement, shall
constitute the contract between the parties. This contract is intended to require a complete
and finished piece of work and anything necessary to complete the work properly and in
accordance with the law and lawful governmental regulations shall be performed by the
CONTRACTOR whether set out specifically in the contract or not. Should it be ascertained
that any inconsistency exists between the aforesaid documents and this written agreement,
the provisions of this written agreement shall control.
3. TERMS OF CONTRACT
The CONTRACTOR agrees to complete the work within thirty 30 working
days from the date of the notice to proceed.
The CONTRACTOR agrees further to the assessment of liquidated damages
in the amount of five hundred ($500.00) dollars for each calendar day the work remains
incomplete beyond the expiration of the completion date. City may deduct the amount
thereof from any monies due or that may become due the CONTRACTOR under this
agreement. Progress payments made after the scheduled date of completion shall not
constitute a waiver of liquidated damages.
4. INSURANCE: The CONTRACTOR shall not commence work under this
contract until he has obtained all insurance required hereunder in a company or companies
acceptable to City nor shall the CONTRACTOR allow any subcontractor to commence work
on his subcontract until all insurance required of the subcontractor has been obtained. The
CONTRACTOR shall take out and maintain at all times during the life of this contract the
following policies of insurance:
a. Workers' Compensation Insurance: Before beginning work, the
CONTRACTOR shall furnish to the City a certificate of insurance as proof that he has taken
out full workers' compensation insurance for all persons whom he may employ directly or
through subcontractors in carrying out the work specified herein, in accordance with the
laws of the State of California. Such insurance shall be maintained in full force and effect
during the period covered by this contract.
In accordance with the provisions of Section 3700 of the California
Labor Code, every CONTRACTOR shall secure the payment of compensation to his
employees. The CONTRACTOR, prior to commencing work, shall sign and file with the City
a certification as follows:
"I am aware of the provisions of Section 3700 of the Labor Code which
requires every employer to be insured against liability for workers' compensation or to
undertake self insurance in accordance with the provisions of that Code, and I will comply
with such provisions before commencing the performance of work of this contract."
b. For all operations of the CONTRACTOR or any sub -contractor in
performing the work provided for herein, insurance with the following minimum limits and
coverage:
1) Public Liability - Bodily Injury (not auto) $500,000 each person;
$1,000,000 each accident.
2) Public Liability - Property Damage (not auto) $250,000 each
person; $500,000 aggregate.
3) CONTRACTOR'S Protective - Bodily Injury $500,000 each
person; $1,000,000 each accident.
4) CONTRACTOR'S Protective - Property Damage $250,000 each
accident; $500,000 aggregate.
5) Automobile - Bodily Injury $500,000 each person; $1,000,000
each accident.
6) Automobile - Property Damage $250,000 each accident.
C. Each such policy of insurance provided for in paragraph b. shall:
1) Be issued by an insurance company approved in writing by City,
which is admitted to do business in the State of California.
2) Name as additional insured the City of Diamond Bar, its officers,
agents and employees, and any other parties specified in the bid documents to be so
included;
3) Specify it acts as primary insurance and that no insurance held
or owned by the designated additional insured shall be called upon to cover a loss under the
policy;
4) Contain a clause substantially in the following words:
"it is hereby understood and agreed that this policy may not be
canceled nor the amount of the coverage thereof reduced until thirty (30) days after receipt
by City of a written notice of such cancellation or reduction of coverage as evidenced by
receipt of a registered letter."
5) Otherwise be in form satisfactory to the City.
d. The policy of insurance provided for in subparagraph a. shall contain an
endorsement which:
1) Waives all right of subrogation against all persons and entities
specified in subparagraph 4.c.(2) hereof to be listed as additional insureds in the policy of
insurance provided for in paragraph b. by reason of any claim arising out of or connected
with the operations of CONTRACTOR or any subcontractor in performing the work provided
for herein;
2) Provides it shall not be canceled or altered without thirty (30)
days' written notice thereof given to City by registered mail.
e. The CONTRACTOR shall, within ten (10) days from the date of the
notice of award of the Contract, deliver to the City Manager or his designee the original
policies of insurance required in paragraphs a. and b. hereof, or deliver to the City Manager
or his designee a certificate of the insurance company, showing the issuance of such
insurance, and the additional insured and other provisions required herein.
5. PREVAILING WAGE: Notice is hereby given that in accordance with the
provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the
CONTRACTOR is required to pay not less than the general prevailing rate of per diem
wages for work of a similar character in the locality in which the public works is performed,
and not less than the general prevailing rate of per diem wages for holiday and overtime
work. In that regard, the Director of the Department of Industrial Relations of the State of
California is required to and has determined such general prevailing rates of per diem
wages. Copies of such prevailing rates of per diem wages are on file in the Office of the
City Clerk of the City of Diamond Bar, 21825 E. Copley Drive, Diamond Bar, California, and
are available to any interested party on request. City also shall cause a copy of such
determinations to be posted at the job site.
The CONTRACTOR shall forfeit, as penalty to City, not more than twenty-five
dollars ($25.00) for each laborer, workman or mechanic employed for each calendar day or
portion thereof, if such laborer, workman or mechanic is paid less than the general
prevailing rate of wages hereinbefore stipulated for any work done under this Agreement, by
him or by any subcontractor under him.
6. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of
Section 1777.5 of the Labor Code, and in accordance with the regulations of the California
Apprenticeship Council, properly indentured apprentices may be employed in the
performance of the work.
The CONTRACTOR is required to make contribution to funds established for the
administrative of apprenticeship programs if he employs registered apprentices or
journeymen in any apprenticeable trade on such contracts and if other CONTRACTOR'S on
the public works site are making such contributions.
The CONTRACTOR and subcontractor under him shall comply with the
requirements of Sections 1777.5 and 1777.6 in the employment of apprentices.
Information relative to apprenticeship standards, wage schedules and other
requirements may be obtained from the Director of Industrial Relations, ex -officio the
Administrator of Apprenticeship, San Francisco, California, or from the Division of
Apprenticeship Standards and its branch offices.
7. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal
day's work for all workmen employed in the execution of this contract, and the
CONTRACTOR and any sub -contractor under him shall comply with and be governed by
the laws of the State of California having to do with working hours set forth in Division 2,
Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended.
The CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars
($25.00) for each laborer, workman or mechanic employed in the execution of the contract,
by him or any sub- CONTRACTOR under him, upon any of the work hereinbefore
mentioned, for each calendar day during which the laborer, workman or mechanic is
required or permitted to labor more than eight (8) hours in violation of the Labor Code.
8. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay travel
and subsistence pay to each workman needed to execute the work required by this contract
as such travel and subsistence payments are defined in the applicable collective bargaining
agreements filed in accordance with Labor Code Section 1773.8.
9, CONTRACTOR'S LIABILITY: The City of Diamond Bar and its officers,
agents and employees ("Idemnitees") shall not be answerable or accountable in any
manner for any loss or damage that may happen to the work or any part thereof, or for any
of the materials or other things used or employed in performing the work; or for injury or
damage to any person or persons, either workmen or employees of the CONTRACTOR, of
his subcontractor's or the public, or for damage to adjoining or other property from any
cause whatsoever arising out of or in connection with the performance of the work. The
CONTRACTOR shall be responsible for any damage or injury to any person or property
resulting from defects or obstructions or from any cause whatsoever.
The CONTRACTOR will indemnify Indemnitees against and will hold and save
Indemnitees harmless from any and all actions, claims, damages to persons or property,
penalties, obligations or liabilities that may be asserted or claimed by any person, firm,
entity, corporation, political subdivision, or other organization arising out of or in connection
with the work, operation, or activities of the CONTRACTOR, his agents, employees,
subcontractors or invitees provided for herein, whether or not there is concurrent passive or
active negligence on the part of City. In connection therewith:
a. The CONTRACTOR will defend any action or actions filed in connection
with any such claims, damages, penalties, obligations or liabilities and will pay all costs and
expenses, including attorneys' fees incurred in connection therewith.
b. The CONTRACTOR will promptly pay any judgment rendered against the
CONTRACTOR or Indemnitees covering such claims, damages, penalties, obligations and
liabilities arising out of or in connection with such work, operations or activities of the
CONTRACTOR hereunder, and the CONTRACTOR agrees to save and hold the
Indemnitees harmless therefrom.
C, In the event indemnitees are made a party to any action or proceeding
filed or prosecuted against the CONTRACTOR for damages or other claims arising out of or
in connection with the work, operation or activities hereunder, the CONTRACTOR agrees to
pay to Indemnitees and any all costs and expenses incurred by Indemnitees in such action
or proceeding together with reasonable attorneys' fees.
So much of the money due to the CONTRACTOR under and by virtue of the
contract as shall be considered necessary by City may be retained by City until disposition
has been made of such actions or claims for damages as aforesaid.
This indemnity provision shall survive the termination of the Agreement and is
in addition to any other rights or remedies which indemnitees may have under the law.
This indemnity is effective without reference to the existence or applicability of
any insurance coverages which may have been required under this Agreement or any
additional insured endorsements which may extend to Indemnitees.
CONTRACTOR, on behalf of itself and all parties claiming under or through it,
hereby waives all rights of subrogation and contribution against the indemnitees, while
acting within the scope of their duties, from all claims, losses and liabilities arising our of or
incident to activities or operations performed by or on behalf of the Indemnitor regardless of
any prior, concurrent, or subsequent active or passive negligence by the Indemnitees.
10. NON-DISCRIMINATION: Pursuant to Labor Code Section 1735, no
discrimination shall be made in the employment of persons in the work contemplated by this
Agreement because of the race, color or religion of such person. A violation of this section
exposes the CONTRACTOR to the penalties provided for in Labor Code Section 1735.
11. CONTRACT PRICE AND PAYMENT: City shall pay to the CONTRACTOR for
furnishing all material and doing the prescribed work the unit prices set forth in the Price
Schedule in accordance with CONTRACTOR'S Proposal dated June 7,_2002.
12. ATTORNEY'S FEES: In the event that any action or proceeding is brought by
either party to enforce any term of provision of the this agreement, the prevailing party shall
recover its reasonable attorney's fees and costs incurred with respect thereto.
13. TERMINATION: This agreement may be terminated by the City, without
cause, upon the giving of a written "Notice of Termination" to CONTRACTOR at least thirty
(30) days prior to the date of termination specified in the notice. In the event of such
termination, CONTRACTOR shall only be paid for services rendered and expenses
necessarily incurred prior to the effective date of termination.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement with all
the formalities required by law on the respective dates set forth opposite their signatures.
State of California
"CONTRACTOR'S" License No. 398443 A, C12
Date
Date
Date
Manhole Adiusting Contractors Inc.
9500 Beverly Road
Pico Rivera, CA 90660-2135
M
TITLE
CITY OF DIAMOND BAR, CALIFORNIA
By:
WEN P. CHANG, MAYOR
ATTEST:
By:
CITY CLERK
{323) 558-8000
Emergency Phone at which CONTRACTOR can be reached at any time
CITY ATTORNEY
Agenda: F ,1 c
Meeting Date: June 18, 2002
CITY COUNCIL ,, AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City ManagV i"tA4.X
TITLE: AWARD OF A FIVE-YEAR RESIDENTIAL STREET NAME SIGNS
CONTRACT TO SAFEWAY SIGN COMPANY AND APPROVAL OF A
NOT -TO -EXCEED CONTRACT AMOUNT OF $40,000 FOR
MANUFACTURE AND INSTALLATION OF AREA 4 STREET NAME
SIGNS FOR FISCAL YEAR 2001-2002.
RECOMMENDATION:
That the City Council (a) approve and authorize the Mayor to execute a five-year
residential street name signs contract to Safeway Sign Company and (b) approve a not -
to -exceed contract amount of $40,000 for manufacture and installation of Area 4 street
name signs for Fiscal Year 2001-2002.
FINANCIAL IMPACT:
The manufacture of new residential street name signs and related material and
equipment for Slurry Seal Area 4 will be funded by the City's annual signing and striping
budget with $40,000 allocated for this FY 2001-2002. Based on the actual number of
intersections and signs in each of the remaining slurry seal areas, the total cost for the
street name signs program (including installation) will be budgeted accordingly in
subsequent fiscal years.
BACKGROUND:
As part of the City-wide beautification program, the City Council requested information
regarding the installation of new street name signs for the City's residential streets.
After two study sessions, a sample of a new street name sign was designed with the
City's color logo prominently displayed in a peak in the center of the blade. The
background color for the new signs will be a deep green with a white/silver band around
the edge of the blade. The lettering will be in Ariel font with all capital letters, the first
letter of each word to be taller than the rest (see sample design).
The manufacture and installation of the signs would coincide with the yearly Area Slurry
Seal Projects (see Exhibit "A"). The old signs will be taken to a recycler for a rebate.
DISCUSSION:
Three (3) bids were submitted and opened on May 24, 2002. The lowest responsible
bidder is Safeway Sign Company.
The bids received were as follows:
Safeway Sign Company
$92,365.00
Maned Sign Company
$94,980.00
Traffic Control Services
$118,725.00
The bid amounts are based solely on the manufacture of new sign blades only and for
the entire five-year contract for all five (5) Slurry Seal Areas. For Fiscal Year 2001-
2002, the contract with Safeway Sign Company will include the manufacture of the
signs, hardware, material, and related equipment, plus the installation of the signs at all
of the intersections in Slurry Seal Area 4.
=01:10913'1I
Sharon Gomez, Management Analyst
REVIEWED BY:
1 ' n
D 6AG. J66es DeSte no
Director of Public Works Deputy City Manager
Attachments: Exhibit "A", Slurry Seal Area Map
Agreement
Sign Sample
g YEAR SLURRY
3ffz2L ARE&S
AREA i C 163 lntarcorfinnc
Exhibit HAN
AGREEMENT
The following agreement is made and entered into, in duplicate, as of the date
executed by the Mayor and attested to by the City Clerk, by and between Safeway Sign
Company hereinafter referred to as the "CONTRACTOR" and the City of Diamond Bar,
California, hereinafter referred to as "CITY."
WHEREAS, pursuant to Notice Inviting Sealed Bids or Proposals, bids were
received, publicly opened, and declared on the date specified in the notice; and
WHEREAS, City did accept the bid of CONTRACTOR and;
WHEREAS, City has authorized the Mayor to execute a written contract with
CONTRACTOR for furnishing labor, equipment and material for the Residential Street
Name Signs and Related Material and Equipment Project in the City of Diamond Bar.
NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is
agreed:
1. GENERAL SCOPE OF WORK: CONTRACTOR shall furnish all necessary
labor, tools, materials, appliances, and equipment for and do the work for the Residential
Street Name Signs and Related Material and Equipment Project in the City of Diamond
Bar. The work to be performed in accordance with the contract documents and
specifications, dated May 8, 2001 on file in the office of the City Clerk and in accordance
with bid prices hereinafter mentioned and in accordance with the instructions of the City
Engineer.
2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY:
The Contract Documents and Specifications are incorporated herein by reference and made
a part hereof with like force and effect as if set forth in full herein. The Contract Documents
and Specifications, CONTRACTOR'S Proposal dated May 24, 2002, together with this
written agreement, shall constitute the contract between the parties. This contract is
intended to require a complete and finished piece of work and anything necessary to
complete the work properly and in accordance with the law and lawful governmental
regulations shall be performed by the CONTRACTOR whether set out specifically in the
contract or not. Should it be ascertained that any inconsistency exists between the
aforesaid documents and this written agreement, the provisions of this written agreement
shall control.
3. TERMS OF CONTRACT
The CONTRACTOR agrees further to the assessment of liquidated damages
in the amount of five hundred 500.00 dollars for each calendar day the work remains
incomplete beyond the expiration of the completion date. City may deduct the amount
thereof from any monies due or that may become due the CONTRACTOR under this
agreement. Progress payments made after the scheduled date of completion shall not
constitute a waiver of liquidated damages.
4. INSURANCE: The CONTRACTOR shall not commence work under this
contract until he has obtained all insurance required hereunder in a company or companies
acceptable to City nor shall the CONTRACTOR allow any subcontractor to commence work
on his subcontract until all insurance required of the subcontractor has been obtained. The
CONTRACTOR shall take out and maintain at all times during the life of this contract the
following policies of insurance:
a. Workers' Compensation Insurance: Before beginning work, the
CONTRACTOR shall furnish to the City a certificate of insurance as proof that he has taken
out full workers' compensation insurance for all persons whom he may employ directly or
through subcontractors in carrying out the work specified herein, in accordance with the
laws of the State of California. Such insurance shall be maintained in full force and effect
during the period covered by this contract.
In accordance with the provisions of Section 3700 of the California
Labor Code, every CONTRACTOR shall secure the payment of compensation to his
employees. The CONTRACTOR, prior to commencing work, shall sign and file with the City
a certification as follows:
"I am aware of the provisions of Section 3700 of the Labor Code which
requires every employer to be insured against liability for workers' compensation or to
undertake self insurance in accordance with the provisions of that Code, and I will comply
with such provisions before commencing the performance of work of this contract."
b. For all operations of the CONTRACTOR or any sub -contractor in
performing the work provided for herein, insurance with the following minimum limits and
coverage:
1) Public Liability - Bodily Injury (not auto) $500,000 each person;
$1,000,000 each accident.
2) Public Liability - Property Damage (not auto) $250,000 each
person; $500,000 aggregate.
3) CONTRACTOR'S Protective - Bodily Injury $500,000 each
person; $1,000,000 each accident.
4) CONTRACTOR'S Protective - Property Damage $250,000 each
accident; $500,000 aggregate.
5) Automobile - Bodily Injury $500,000 each person; $1,000,000
each accident.
6) Automobile - Property Damage $250,000 each accident.
C. Each such policy of insurance provided for in paragraph b. shall:
1) Be issued by an insurance company approved in writing by City,
which is admitted to do business in the State of California.
2) Name as additional insured the City of Diamond Bar, its officers,
agents and employees, and any other parties specified in the bid documents to be so
included;
3) Specify it acts as primary insurance and that no insurance held
or owned by the designated additional insured shall be called upon to cover a loss under the
policy;
4) Contain a clause substantially in the following words:
"It is hereby understood and agreed that this policy may not be
canceled nor the amount of the coverage thereof reduced until thirty (30) days after receipt -
by City of a written notice of such cancellation or reduction of coverage as evidenced by
receipt of a registered letter."
5) Otherwise be in form satisfactory to the City.
d. The policy of insurance provided for in subparagraph a. shall contain an
endorsement which:
1) Waives all right of subrogation against all persons and entities
specified in subparagraph 4.c.(2) hereof to be listed as additional insureds in the policy of
insurance provided for in paragraph b, by reason of any claim arising out of or connected
with the operations of CONTRACTOR or any subcontractor in performing the work provided
for herein;
2) Provides it shall not be canceled or altered without thirty (30)
days' written notice thereof given to City by registered mail.
e. The CONTRACTOR shall, within ten (10) days from the date of the
notice of award of the Contract, deliver to the City Manager or his designee the original
policies of insurance required in paragraphs a. and b. hereof, or deliver to the City Manager
or his designee a certificate of the insurance company, showing the issuance of such
insurance, and the additional insured and other provisions required herein.
5. PREVAILING WAGE: Notice is hereby given that in accordance with the
provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the
CONTRACTOR is required to pay not less than the general prevailing rate of per diem
wages for work of a similar character in the locality in which the public works is performed,
and not less than the general prevailing rate of per diem wages for holiday and overtime
work. In that regard, the Director of the Department of Industrial Relations of the State of
California is required to and has determined such general prevailing rates of per diem
wages. Copies of such prevailing rates of per diem wages are on file in the Office of the
City Clerk of the City of Diamond Bar, 21825 E. Copley Drive, Diamond Bar, California, and
are available to any interested party on request. City also shall cause a copy of such
determinations to be posted at the job site.
The CONTRACTOR shall forfeit, as penalty to City, not more than twenty-five
dollars ($25.00) for each laborer, workman or mechanic employed for each calendar day or
portion thereof, if such laborer, workman or mechanic is paid less than the general
prevailing rate of wages hereinbefore stipulated for any work done under this Agreement, by
him or by any subcontractor under him.
6. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of
Section 1777.5 of the Labor Code, and in accordance with the regulations of the California
Apprenticeship Council, properly indentured apprentices may be employed in the
performance of the work.
The CONTRACTOR is required to make contribution to funds established for the
administrative of apprenticeship programs if he employs registered apprentices or
journeymen in any apprenticeable trade on such contracts and if other CONTRACTOR'S on
the public works site are making such contributions.
The CONTRACTOR and subcontractor under him shall comply with the
requirements of Sections 1777.5 and 1777.6 in the employment of apprentices.
Information relative to apprenticeship standards, wage schedules and other
requirements may be obtained from the Director of Industrial Relations, ex -officio the
Administrator of Apprenticeship, San Francisco, California, or from the Division of
Apprenticeship Standards and its branch offices.
7. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal
day's work for all workmen employed in the execution of this contract, and the
CONTRACTOR and any sub -contractor under him shall comply with and be governed by
the laws of the State of California having to do with working hours set forth in Division 2,
Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended.
The CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars
($25.00) for each laborer, workman or mechanic employed in the execution of the contract,
by him or any sub- CONTRACTOR under him, upon any of the work hereinbefore
mentioned, for each calendar day during which the laborer, workman or mechanic is
required or permitted to labor more than eight (8) hours in violation of the Labor Code,
8. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay travel
and subsistence pay to each workman needed to execute the work required by this contract
as such travel and subsistence payments are defined in the applicable collective bargaining
agreements filed in accordance with Labor Code Section 1773.8.
9. CONTRACTOR'S LIABILITY: The City of Diamond Bar and its officers,
agents and employees ("Idemnitees") shall not be answerable or accountable in any
manner for any loss or damage that may happen to the work or any part thereof, or for any
of the materials or other things used or employed in performing the work; or for injury or
damage to any person or persons, either workmen or employees of the CONTRACTOR, of
his subcontractor's or the public, or for damage to adjoining or other property from any
cause whatsoever arising out of or in connection with the performance of the work. The
CONTRACTOR shall be responsible for any damage or injury to any person or property
resulting from defects or obstructions or from any cause whatsoever.
The CONTRACTOR will indemnify Indemnitees against and will hold and save
Indemnitees harmless from any and all actions, claims, damages to persons or property,
penalties, obligations or liabilities that may be asserted or claimed by any person, firm,
entity, corporation, political subdivision, or other organization arising out of or in connection
with the work, operation, or activities of the CONTRACTOR, his agents, employees,
subcontractors or invitees provided for herein, whether or not there is concurrent passive or
active negligence on the part of City. In connection therewith:
a. The CONTRACTOR will defend any action or actions filed in connection
with any such claims, damages, penalties, obligations or liabilities and will pay all costs and
expenses, including attorneys' fees incurred in connection therewith.
b. The CONTRACTOR will promptly pay any judgment rendered against the
CONTRACTOR or Indemnitees covering such claims, damages, penalties, obligations and
liabilities arising out of or in connection with such work, operations or activities of the
CONTRACTOR hereunder, and the CONTRACTOR agrees to save and hold the
Indemnitees harmless therefrom.
C. In the event Indemnitees are made a party to any action or proceeding
filed or prosecuted against the CONTRACTOR for damages or other claims arising out of or
in connection with the work, operation or activities hereunder, the CONTRACTOR agrees to
pay to Indemnitees and any all costs and expenses incurred by Indemnitees in such action
or proceeding together with reasonable attorneys' fees.
So much of the money due to the CONTRACTOR under and by virtue of the
contract as shall be considered necessary by City may be retained by City until disposition
has been made of such actions or claims for damages as aforesaid.
This indemnity provision shall survive the termination of the Agreement and is
in addition to any other rights or remedies which Indemnitees may have under the law.
This indemnity is effective without reference to the existence or applicability of
any insurance coverages which may have been required under this Agreement or any
additional insured endorsements which may extend to Indemnitees.
CONTRACTOR, on behalf of itself and all parties claiming under or through it,
hereby waives all rights of subrogation and contribution against the Indemnitees, while
acting within the scope of their duties, from all claims, losses and liabilities arising our of or
incident to activities or operations performed by or on behalf of the Indemnitor regardless of
any prior, concurrent, or subsequent active or passive negligence by the Indemnitees.
10. NON-DISCRIMINATION: Pursuant to Labor Code Section 1735, no
discrimination shall be made in the employment of persons in the work contemplated by this
Agreement because of the race, color or religion of such person. A violation of this section
exposes the CONTRACTOR to the penalties provided for in Labor Code Section 1735.
11. CONTRACT PRICE AND PAYMENT: City shall pay to the CONTRACTOR for
furnishing all material and doing the prescribed work the unit prices set forth in the Price
Schedule in accordance with CONTRACTOR'S Proposal dated May 24, 2002.
12. ATTORNEY'S FEES: In the event that any action or proceeding is brought by
either party to enforce any term of provision of the this agreement, the prevailing party shall
recover its reasonable attorney's fees and costs incurred with respect thereto.
13. TERMINATION: This agreement may be terminated by the City, without
cause, upon the giving of a written "Notice of Termination" to CONTRACTOR at least thirty
(30) days prior to the date of termination specified in the notice. In the event of such
termination, CONTRACTOR shall only be paid for services rendered and expenses
necessarily incurred prior to the effective date of termination.
THIS SPACE INTENTIONALLY LEFT BLANK
IN WITNESS WHEREOF, the parties hereto have executed this Agreement with all
the formalities required by law on the respective dates set forth opposite their signatures.
State of California
"CONTRACTOR'S" License No.
Date By:
TITLE
CITY OF DIAMOND BAR, CALIFORNIA
By:
WEN CHANG, MAYOR
Date
ATTEST:
By:
CITY CLERK
Date
CONTRACTOR'S Business Phone
Emergency Phone at which CONTRACTOR can be reached at any time
CITY ATTORNEY
Date
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Agenda # 6 11
Meeting Date: June 18, 2002
CITY COUNCIL �\ AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manag
TITLE: Resolution No. 2002 -XX "A Resolution of the City Council of City of Diamond Bar for Approval of Final
Parcel Map No. 26235 for the Subdivision of a 5.5 -Acre into 3 Single Family Residences, Located on the
Southwesterly side of Oak Knoll Drive in the City of Diamond Bar, California."
RECOMMENDATION: c cj
It is recommended that the City Council approve Resolution No. 2002 -XX, and direct the City Clerk to certify and process
the map for recordation.
FISCAL IMPACT:
This action has no fiscal impact on the City.
BACKGROUND:
The applicant, Diamond Bar East Partners, and property owner, C & A Developers, have submitted an application for Final
Parcel Map No. 26235 and are requesting the approval of plans to subdivide two parcels of land totaling 5.5 acres into three
(3) lots. The project consists of lots 12 and 13 of Tract Map No. 48487, which are located on the southwesterly side of Oak
Knoll Drive at its easterly terminus.
Public Review
The Planning Commission held a duly noticed public hearing on July 24, 2001, regarding Tentative Parcel Map No. 26235
and adopted its Resolution No. 2001-26, recommending that the City Council conditionally approve the proposed project.
On August 21, 2001, the City Council conducted a duly noticed public hearing on Tentative Parcel Map No. 26235 and
approved and adopted its Resolution No. 2001-49, subject to the execution and/or fulfillment of all conditions set forth in
said resolution.
Subdivision Design and Development
The original City Council approval of Tract Map No. 48487 contained a number of conditions, which remain relevant to the
proposed Final Parcel Map No. 26235. The applicable conditions and requirements of the Mitigation Monitoring Plan, the
Biological Mitigation Monitoring Plan and all unfulfilled conditions of Tract Map No. 48487 will remain in effect'. Additionally,
the proposed project will adhere to subdivision design and development standards provided in the Diamond Bar Subdivision
Ordinance.
The following table summarizes the essential dimensions of the three (3) lots proposed under Final Parcel Map No. 26235:
Right -of -Way Dedication
Right -of -Way dedication requirements have been fulfilled as part of the City Council approval of Tract Map No. 48487. Oak
Knoll Drive provides public access to Final Parcel Map No. 26235. The applicant will be required to construct drive
approaches within the public right-of-way in accordance with City standards.
Easements
Access to public utilities must be installed as part of the improvements within all subdivisions as provided in Section
21.30.110 of the City's Subdivision Ordinance. The required easements have been recorded as part of Tract Map No.
48487.
Off-site and On-site Improvements
Off-site and on-site improvements have been addressed as part of the previous approval of Tract Map No. 48487.
DISCUSSION:
The design and development of Final Parcel Map No. 26235 is appropriate with the existing surrounding neighborhood. The
use of land within the proposed subdivision will be consistent with surrounding residential developments. All three lots will
be in conformance with the applicable zoning designation and land use requirements. Therefore, Final Parcel Map No.
26235 is consistent with the goals and objectives of the Diamond Bar General Plan.
Furthermore, Final Parcel Map No. 26235 meets all requirements of the Diamond Bar Development Code, Diamond Bar
Subdivision Ordinance, and Subdivision Map Act. All conditions of approval for the parent Tract Map No. 48487 will be
applicable to the proposed Final Parcel Map No. 26235. All environmental mitigation measures specified in Environmental
Impact Report No. 91-2 will be applied to Final Parcel Map No. 26235. Proposed grading will substantially conform to the
approved Tract Map No. 48487. Subsequent development of the project will conform to all requirements of the Diamond Bar
Development Code.
Final Parcel Map No. 26235 has been reviewed by the Public Works Division and has been found to be technically correct
and conforms substantially to the approved tentative parcel map.
-2-
Approx. St.
Lot
Gross Area
Net
Pad
Frontage
Average
Average
Lot Density
No.
(ac.)
Area
Area
(ft.) to St.
Width (ft.)
Depth (ft.)
(du/gross
(ac.)
(ac.)
Centerline
ac.)
1
1.5
1.3
0.5
245
230
295
0.667
2
1.9
1.6
0.7
310
264
302
0.526
3
2.1
2.0
0.8
89
368
259
0.476
Right -of -Way Dedication
Right -of -Way dedication requirements have been fulfilled as part of the City Council approval of Tract Map No. 48487. Oak
Knoll Drive provides public access to Final Parcel Map No. 26235. The applicant will be required to construct drive
approaches within the public right-of-way in accordance with City standards.
Easements
Access to public utilities must be installed as part of the improvements within all subdivisions as provided in Section
21.30.110 of the City's Subdivision Ordinance. The required easements have been recorded as part of Tract Map No.
48487.
Off-site and On-site Improvements
Off-site and on-site improvements have been addressed as part of the previous approval of Tract Map No. 48487.
DISCUSSION:
The design and development of Final Parcel Map No. 26235 is appropriate with the existing surrounding neighborhood. The
use of land within the proposed subdivision will be consistent with surrounding residential developments. All three lots will
be in conformance with the applicable zoning designation and land use requirements. Therefore, Final Parcel Map No.
26235 is consistent with the goals and objectives of the Diamond Bar General Plan.
Furthermore, Final Parcel Map No. 26235 meets all requirements of the Diamond Bar Development Code, Diamond Bar
Subdivision Ordinance, and Subdivision Map Act. All conditions of approval for the parent Tract Map No. 48487 will be
applicable to the proposed Final Parcel Map No. 26235. All environmental mitigation measures specified in Environmental
Impact Report No. 91-2 will be applied to Final Parcel Map No. 26235. Proposed grading will substantially conform to the
approved Tract Map No. 48487. Subsequent development of the project will conform to all requirements of the Diamond Bar
Development Code.
Final Parcel Map No. 26235 has been reviewed by the Public Works Division and has been found to be technically correct
and conforms substantially to the approved tentative parcel map.
-2-
PREPARED BY:
John L. ilasin, Assistant Engineer
REVIEWED BY:
avi . Liu
Director of Public Works
Attachments:
Parcel Map No. 26235
Tentative Parcel Map No. 26235
Vicinity Map
Resolution No. 2002 -XX
Date Prepared: June 10, 2002
N��
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4
Ja s DeStefan
Deputy City Mana er
-3-
RESOLUTION NO. 2002-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR FOR APPROVAL OF FINAL PARCEL MAP
NO. 26235 FOR THE SUBDIVISION OF A 5.5 -ACRE INTO 3 SINGLE FAMILY RESIDENCES, LOCATED ON THE
SOUTHWESTERLY SIDE OF OAK KNOLL DRIVE IN THE CITY OF DIAMOND BAR, CALIFORNIA.
A. Recitals
(i) The owner, C & A Developers, and the applicant, Diamond Bar East Partners, have filed
an application for approval of Final Parcel Map No. 26235 hereinafter called Application;
(ii) The Planning Commission held a duly noticed public hearing on July 24, 2001, regarding the Tentative
Parcel Map No. 26235 and adopted its Resolution No. 2001-26, recommending that the City Council conditionally approve
the proposed project;
(iii) On August 21, 2001, the City Council conducted a duly noticed public hearing on Tentative Parcel Map No.
26235 and approved and adopted its Resolution No. 2001-49, subject to the execution and/or fulfillment of all conditions set
forth in said resolution;
(iv) All legal prerequisites to the adoption of this resolution have occurred.
B. Resolution
NOW, THEREFORE, it is found, determined and resolved by the City Council of the City of Diamond Bar as follows:
1. The City Council hereby specifically finds that all of the facts set forth in the Recitals of this resolution are true
and correct.
2. Based on substantial evidence presented to the City Council regarding the Application, the City Council finds
the final parcel map to be in substantial conformance with the approved tentative parcel map.
3. The City Council hereby specifically finds and determines that, based upon the findings set forth below, and
changes and alterations which have been incorporated into and conditioned upon the proposed project set forth
in the Application, no significant adverse environmental effects will occur.
The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED AND ADOPTED this 181h day of June, 2002.
Wen P. Chang, Mayor
ATTEST:
Lynda Burgess, City Clerk
I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed,
approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the 181h day of June,
2002, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
LYNDA BURGESS, City Clerk
City of Diamond Bar
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City of Diamond Bar, CA
EXHIBIT "A'
PROJECT
Tentative Parcel Map
No. 26236
RESOLUTION NO. 2002 -XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR FOR APPROVAL OF FINAL PARCEL MAP
NO. 26235 FOR THE SUBDIVISION OF A 5.5 -ACRE INTO 3 SINGLE FAMILY RESIDENCES, LOCATED ON THE
SOUTHWESTERLY SIDE OF OAK KNOLL DRIVE IN THE CITY OF DIAMOND BAR, CALIFORNIA.
A. Recitals
(i) The owner, C & A Developers, and the applicant, Diamond Bar East Partners, have filed
an application for approval of Final Parcel Map No. 26235 hereinafter called Application;
(ii) The Planning Commission held a duly noticed public hearing on July 24, 2001, regarding the Tentative
Parcel Map No. 26235 and adopted its Resolution No. 2001-26, recommending that the City Council conditionally approve
the proposed project;
(ii) On August 21, 2001, the City Council conducted a duly noticed public hearing on Tentative Parcel Map No.
26235 and approved and adopted its Resolution No. 2001-49, subject to the execution and/or fulfillment of all conditions set
forth in said resolution;
(iv) All legal prerequisites to the adoption of this resolution have occurred.
B. Resolution
NOW, THEREFORE, it is found, determined and resolved by the City Council of the City of Diamond Bar as follows:
1. The City Council hereby specifically finds that all of the facts set forth in the Recitals of this resolution are true
and correct.
2. Based on substantial evidence presented to the City Council regarding the Application, the City Council finds
the final parcel map to be in substantial conformance with the approved tentative parcel map.
3. The City Council hereby specifically finds and determines that, based upon the findings set forth below, and
changes and alterations which have been incorporated into and conditioned upon the proposed project set forth
in the Application, no significant adverse environmental effects will occur.
The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED AND ADOPTED this 18th day of June, 2002.
Wen P. Chang, Mayor
ATTEST:
Lynda Burgess, City Clerk
I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed,
approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the 18th day of June,
2002, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
LYNDA BURGESS, City Clerk
City of Diamond Bar
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COLD SPRINGS LANE
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City of Diamond Bar, CA PROJECT'
Tentative Parcel Map
EXHIBIT "A." No.26236
Vicinity Map
Agenda # 6.12
Meeting Date: June 18, 2002
CITY COUNCIL 9� AGENDA REPORT
TO: Honorable Mayor and Members of e City Council
VIA: Linda C. Lowry, City Manager tti_U
TITLE: Resolution No. 2002 -XX, A Resolution Of The City Council Of The City Of Diamond Bar
Authorizing Litigation Challenging The Trash TMDL For The Los Angeles River
Recommendation:
That the City Council approve Resolution No. 2002 -XX,
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR,
CALIFORNIA, AUTHORIZING THE FILING OF A LAWSUIT IN STATE COURT AGAINST
THE LOS ANGELES REGIONAL WATER QUALITY CONTROL BOARD AND THE STATE
WATER RESOURCES CONTROL BOARD AND A LAWSUIT IN FEDERAL COURT
AGAINST THE UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
CHALLENGING THE TRASH TOTAL MAXIMUM DAILY LOAD FOR THE LOS ANGELES
RIVER
Fiscal Impact:
The City is a member of the Coalition for Practical Regulation (CPR), a group of 42 Los Angeles County
cities. The estimated cost for the State and Federal lawsuits is $120,000, approximately $3,900 per city
member. According to CPR staff, costs for the State and Federal litigation will be covered in this year's
CPR membership dues. Diamond Bar has paid $1,000 towards.the membership dues and it Is expected
that $2,000 will be requested at a later time.
Background/Discussion:
The CPR desires to pursue lawsuits challenging the imposition of the Trash Total Maximum Daily Loads
(TMDL) on the Los Angeles River Communities. These lawsuits are not expressly tied to the current
CPR's petition regarding the new NPDES permit. The CPR's petition was filed in January to contest the
new permit, a position supported by the City of Diamond Bar in a resolution.
The City of Diamond Bar has implemented all elements of the past permit, and has or will be
implementing all elements of the new permit. However, as Trash TMDL's are being promulgated for the
Los Angeles River, it's important to consider the potential impacts of the "Zero" Trash TMDL for the San
Gabriel River.
The United States Environmental Protection Agency (EPA) and the Natural Resources Defense Counsel
entered into a Consent Decree in 1998 mandating the development of over 90 Total Maximum Daily
Loads (TMDLs) for the Los Angeles region during the next five years. TMDLs will set numeric limits for
dozens of constituents of storm water. TMDLs will not only be developed for trash, but for bacteria,
sediments, pesticides, metals and other constituents of storm water.
TMDLs will effectively establish numeric limits, which will be measured at the various outfalls in the City's
storm drain system. Cities whose storm water exceeds the specified numeric limit are subject to daily
fines of $27,500 by the Regional Water Quality Control Board (RWQCB) and exposed to third party
litigation under the Clean Water Act.
"ZERO" Trash TMDL will set a Precedent
The Trash TMDL for the Los Angeles River requires that cities and the County measure water -borne trash
during the next two (2) year period to establish a baseline of trash in their storm drain system. Cities will
then be required to reduce the amount of trash in the storm drain system by 10% per year, to "Zero" by
the tenth year.
Technically, only those cities draining into the Los Angeles River are covered by this TMDL. However, it is
believed this TMDL will be used as a model for the other Trash TMDLs. The State :is currently
recommending placing the entire San Gabriel River on a "watch list" for imposing a future Trash TMDL. If
approved, the Board will continue to study the Trash TMDL for the San Gabriel River to see if it is
impaired for trash. if determined to be impaired for trash, then the "Zero" Trash TDMA might be
implemented two to four years from now. This might mean that Diamond Bar would have to' reach zero
about twelve to fourteen years from now.
The ZERO Trash TMDL will also be used as a model for other TMDLs, as well. The Regional Board
adopted a Coliform Bacteria TMDL for the Santa Monica Bay in March. This is in essence another "ZERO"
TMDL, since it requires that the cities and the Sanitation District divert "dry weather" storm water run-off to
the local sewer system.
"ZERO" Should be the Goal — Not the Mandate
It is unclear how cities can realistically comply with a "ZERO" Trash TMDL. Compliance will ultimately
require the modification of catch basins and/or the construction of treatment facilities, to screen the trash
from the storm water. "ZERO is a suitable goal for storm water, but that it should not be a hard'and fast
requirement.
CONCLUSION:
It is possible that a "Zero" Trash TMDL will be applied to the San Gabriel River Watershed and that the
Board will attempt to employ the "zero tolerance" standard for other types of pollutants. The 'City of Los
Angeles has recently filed its own lawsuit, and the CPR sees this as an opportunity to draft similar
pleading. If the City participates in the litigation we would execute a retainer letter for Rutan and Tucker to
represent Diamond Bar in their representation of the CPR.
PREPARED BY:
David G. Liu, Director of Public Works
REVIEWED BY:
David G. Li erector of Public Works
Attachment: Resolution No. 2002 -XX
1 �
Ja es DeSte no, Deputy City Manager
RESOLUTION NO. 2002-
A Resolution of the City Council of the City of Diamond Bar
Authorizing the filing of a lawsuit in State Court against the
LARWQCB and the SWRCB and a lawsuit in Federal Court
against the United States Environmental Protection Agency
EPA Challenging the Trash Total Maximum Daily Loads for
the Los Angeles River.
WHEREAS, the California Regional Water Quality Control Board, Los Angeles Region
("Board") initially adopted a Trash Total Maximum Daily Load for the Los Angeles River
Watershed ("TMDL") on January 25, 2001, but thereafter revised the TMDL and re -adopted it
on September 19, 2001;
WHEREAS, on February 19, 2002, the State Water Resources Control Board ("State
Board") adopted a resolution approving the TMDL adopted by the Regional Board on September
19, 2001, pursuant to California Water Code Section 13245 ("State TMDL"). The State TMDL
has now been forwarded on to the Office of Administrative Law for review and consideration. If
approved by the OAL, it will then be forwarded to the United States Environmental Protection
Agency ("EPA") for its review and approval;
WHEREAS, on March 19, 2002, EPA also established a separate Trash TMDL four the
Los Angeles River ("EPA TMDL"). The EPA TMDL is nearly identical to the State TMDL,
with the most notable exception being that the EPA TMDL does not include an Implementation
Plan;
WHEREAS, under both TMDLs, the cities in the Los Angeles County Watershed, will
be required to establish programs that inventory the water borne trash in the municipal storm
drain system over the next twelve-year period. The cities will also be required to reduce the
amount of water borne trash over this same period by 10% per year, until there is "zero' trash
coming out of the storm drain systems and entering the Los Angeles River, i.e., a "Zero TMOL";
WHEREAS, both TMDLs require that cities monitor water borne trash for the next: two
years in order to establish a base line waste load. The base line waste load allocation is to then
be used to monitor compliance with the trash reduction mandates in the TMDLs, and both
TMDLs will require cities to implement programs and capital improvements to reduce the base
line waste load by 10% annually, until the cities reach the level of zero trash;
WHEREAS, the State and Regional Boards, and EPA (collectively "Agencies"), failed
to properly develop the TMDL in accordance with federal guidelines and the requirements of the
Clean Water Act and the regulations thereunder, and failed to comply with the requirements of
State Law. In addition, the Agencies failed to include requirements and other programs to
address trash from "nonpoint sources" and the other "point sources," including trash coming
from State and federal facilities; and
WHEREAS, the Agencies also failed to perform an appropriate fiscal and costlbe#tefit
analysis for the TMDLs, failed to consider whether the TMDLs' numeric targets are attainable,
failed to determine whether they are "suitable for calculation" and based on proper technical
227/065121-0067
156393.03 PM02
conditions, and to determine whether the TMDLs are necessary to implement water quality
standards for the Los Angeles River;
WHEREAS, the Agencies failed to consider the application of the maximum extent
practicable ("MEP") standard required under the Clean Water Act, and whether a "zero' trash
TMDL can be achieved through compliance with the MEP standard;
WHEREAS, the City currently supports and funds efforts to reduce and eliminate storm
water pollution. During the five and one half year period of the 1996 MS4 Permit ending on
December 13, 2001, the City implemented street sweeping efforts, increased catch basin
cleaning, funded a public information program on storm water pollution, implemented
construction project inspection programs, implemented the SUSMP program, completed the site
visitation programs, initiated waste -oil recycling programs and implemented various other
programs. The City, at a minimum, will be continuing with all of the programs that it was
previously implementing under the 1996 MS4 Permit, and will be implementing additional
programs as necessary to comply with the valid terms of the new MS4 Permit adopted on
December 13, 2001, as such permit may be modified or revised by the State Board, or by the
State or Regional Boards as a result of any Court determination on the validity of such terms;
WHEREAS, under the MS4 Permit, the City, along with 83 other incorporated cities in
Los Angeles County and the County of Los Angeles, will be required to expand existing storm
water treatment programs, and implement new storm water programs, which the Regional Board
purports will improve the quality of municipal storm water in a cost-effective manner. How6ver,
a cost -benefit study was never performed by the Regional Board to illustrate that the new
programs will result in cost-effective improvements to storm water quality. In addition!, the
Regional Board did not develop or rely upon scientific data to support the need for the numerous
programs to be imposed by the new MS4 Permit. A copy of the "Financial and Economic
Impacts of Storm Water Treatment Los Angeles County NPDES Permit Area" prepared by the
California Department of Transportation in November of 1998 (Report I.D. #CTSWRT-98-72)
was supplied to the Regional Board for its review and consideration before issuing the new MS4
Permit. This Report concluded that to treat storm water to comply with the proposed MS4
Permit and the future Total Maximum Daily Loads would cost over $53.6 billion to construct,
with an annual operational cost of $198 million. The Report also found that 13,950 acres of new
storm water retention facilities would be required, with 480 storm water treatment facilities. The
Report further concluded that annual costs per household for the new treatment facilities would
be $1,295, and that property taxes would increase by as much as 70% (a 2.06% tax rate) in order
to finance the capital improvements;
WHEREAS, the Agencies, with the adoption of both TMDLs, are improperly seeking to
shift responsibility under State and federal Law to develop and enforce a trash TMDL on
nonpoint sources and other point source dischargers, on to municipalities, and to hold individual
cities legally responsible for the actions and inactions of each of its citizens and visitors;
WHEREAS, the Coalition for Practical Regulation ("Coalition"), a coalition of 42 or
more Los Angeles County cities, presented a cost-effective alternative trash reduction plan
("Coalition Alternative") to the Regional Board, which was designed to recognize the financial
constraints placed upon the cities in implementing the TMDLs. The Coalition Alternative
227/065121-0067
156393.03 PM02 -2-
permitted cities to form regional problem solving groups, with Los Angeles County and other
government agencies, to implement cost-effective trash reduction programs;
WHEREAS, the Coalition and others, including the City and the County of Los Angeles
requested that the "Zero TMDU be a "goal" and not a legal mandate imposed on cities, to avoid
making cities liable for the actions of all individuals and visitors to the County. These requests
to make the TMDLs goals only, were rejected by the Agencies. Thus, as a legally enforceable
mandate against the cities, the cities will be subjected to $27,500 in fines per day, per violation,
and to third party litigation, should the cities fail to achieve the trash reduction limits in the
TMDL in any particular year;
WHEREAS, the Coalition and other members of the public, presented testimony to the
State and Regional Boards and submitted extensive comments to EPA, explaining the defects of
the TMDLs. and the financial crisis created if the cities were required to allocate potentially
billions of dollars to fund the new programs over the next dozen years, and to incur hundreds of
millions of dollars thereafter;
WHEREAS, the Coalition requested that the State and Regional Boards follow the
procedures outlined in the California Environmental Quality Act (CEQA), which require that the
Regional Board examine the potential significant adverse environmental impacts from the
TMDL on existing City services, such as public safety, public works and other municipal
programs, but the Regional Board failed to do so;
WHEREAS, the State and Regional Boards further failed to discuss the Coalition
Alternative and failed to amend the TNIDLs to incorporate any portion of the Coalition
Alternative. These Boards also refused to adequately address the impacts of the TMDLs on the
environment and on other governmental services;
WHEREAS, the Office of Administrative Law is to consider the appropriateness of the
State Board approved TMDL, to determine whether it complies with the requirements of
"necessity," "authority," "clarity," "consistency," "reference," and "non -duplication," as defined
under Government Code Section 11349 et seq.;
WHEREAS, pursuant to a prior agreement with the California Attorney General's office,
if the Office of Administrative Law approves the TMDL approved by the State and Regional
Boards, the City will have thirty (30) days in which to seek relief in State Court to challenge the
TMDL in that it does not comply with the Clean Water Act or State law, including on the
grounds that it does not comply with the requirements of CEQA;
WHEREAS, the EPA TMDL was developed pursuant to a Consent Decree approved in
that action entitled Heal the Bay, et al. v. Browner et al. USDC Case No. C 98-4825 SBA. This
Consent Decree mandated deadlines for the adoption of some 90 TMDLs for the Los Angeles
Region, but did so without input from the County of Los Angeles, or any cities within. the
County, and without any opportunity for the public to comment on the Consent Decree;
WHEREAS, the stated purpose of the Consent Decree is to provide a mechanism by
which certain remedies will be implemented "without delay," including the establishment of the
numerous TMDLs for the Los Angeles Region, through an expedited schedule, irrespective of
227/065121-0067
156393.03 PM02 -3-
the schedule and process to be followed under the Clean Water Act or under State law for the
proper development of TMDLs; and
WHEREAS, the actions taken by the Agencies in adopting the TMDLs are inconsistent
with the requirements of the Clean Water Act, the Federal and State Administrative Procedures
Acts, and other State law, including CEQA, and will result in the imposition of unsupportable
programs and unfunded mandates.
NOW THEREFORE, the City Council of the City of Diamond Bar, resolves as follows:
SECTION 1. To participate with the Coalition in the filing of an action in Federal
District Court challenging the TMDL approved by EPA, and, as appropriate, challenging the
terms of the Consent Decree which led to EPA's adoption of the TMDL, including providing any
requisite pre -litigation notice as may be necessary under federal law.
SECTION 2. To participate with the Coalition in challenging, in California Superior
Court, the State and Regional Board's approval of the TMDL and any improprieties im the
actions taken or to be taken by the Office of Administrative Law.
SECTION 3. That Richard Montevideo, Esq., be retained to advise, assist, and represent
the City in his representation of the Coalition in challenging the Agencies actions as set forth
above.
SECTION 4. The City Clerk shall certify to the passage and adoption hereof.
PASSED, APPROVED AND ADOPTED THIS DAY OF , 2002.
Wen P. Chang, Mayor
ATTEST:
Lynda Burgess, City Clerk
227/065121-0067
156393.03 PM02 -4-
I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, California do
hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the
City Council of the City of Diamond Bar, California, at its regular meeting held on the
day of , 2002, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
Lynda Burgess, City Clerk,
City of Diamond Bar
CITY COUNCIL
Agenda # 6.13
Meeting Date: _ June 18, 2002
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Managerti�.�
TITLE: APPROVAL OF THE MEMORANDUM OF UNDERSTANDING
BETWEEN THE STATE OF CALIFORNIA AND THE CITY OF
DIAMOND BAR REQUIRING THE USE OF OLD BREA CANYON
ROAD IN THE CITY OF DIAMOND BAR FOR THE CALTRANS'
PROPOSED STATE ROUTE 57160 WEAVE IMPROVEMENT AND
HIGH OCCUPANCY VEHICLE LANE CONNECTOR PROJECT
RECOMMENDATION:
That the City Council approve the Memorandum of Understanding (MOU) between the State
of California (Caltrans) and the City of Diamond Bar requiring the use of Old Brea Canyon
Road in the City of Diamond Bar for the Caltrans' proposed SR 57160 Weave Improvement
and High Occupancy Vehicle Lane Connector Project.
FINANCIAL SUMMARY:
The MOU requires no funding obligation on the part of the City of Diamond Bar. The MOU
Is only a guide to the intentions and responsibilities of the parties involved, and is not
intended to authorize or obligate funding for project effot.
BACKGROUND:
The proposed Caltrans project will construct High Occupancy Vehicles (HOV) direct
connector (an elevated bridge structure) between the Route 57 and 60 Freeways. The
project will consist of the following modifications to accommodate the HOV connector:
Route 60 will be widened from east of the Route 57/60 Interchange to east Of Grand
Avenue. The existing HOV lanes will be realigned next to the proposed HOV direct
connector located in the freeway median;
y Route 57 will be widened from just north of Pathfinder Road to the Route 57160
Interchange. The existing HOV lanes will be extended from just north of Pathfinder
Road to join the new HOV connector;
➢ A new collector road on westbound Route 60 will be constructed. This road will start
from just west of the Grand Avenue on-ramp and will connect to Route 60 just west of
Brea Canyon Road. Prior to joining the Route 60 freeway, the collector road branches
off with one leg serving as the westbound 60 off -ramp to Brea Canyon Road.
Furthermore, it will allow vehicles entering the westbound Route 60 freeway at Grand
Avenue to stay in the auxiliary lane that eventually leads into the collector road. The
need to cross three (3) lanes of traffic to continue onto westbound Route 60 will be
eliminated.
The eastbound Grand Avenue off -ramp will be widened to three (3) lanes from the
current two (2) lanes to accommodate projected traffic volume for year 2020;
r The westbound Route 60 Brea Canyon Road on-ramp, the westbound Route 60 Grand
Avenue On -Ramp, the eastbound Route 60 Grand Avenue On-ramp and Old Brea
Canyon Road will be realigned;
Soundwalls will be constructed to the westbound Brea Canyon Road on -ram' , on the
collector road, and along a portion of the eastbound Route 60 to southboundoute 57
connector; and
Aesthetic treatments on the proposed soundwallslstructures
The realignment of Old Brea Canyon Road will be on property designated as public street
right of way located within in the City of Diamond Bar. Exhibit "B" of the MOU slows the
portions of the public street right of way required to widen the freeway colored in yellow and
to realign Old Brea Canyon Road colored in orange. Old Brea Canyon Rad is a
maintenance road used to maintain utilities and a sewer line. Currently, the access is
restricted by a locked gate located at Grand Avenue.
The total estimated cost for this project, including construction and of right of way,. is $67.1
million.
The purpose of the proposed project is to increase capacity and reduce congestion by
eliminating and/or minimizing the current difficult weaving movements on a ,common
alignment between SR 57 and SR 60. The project schedule is as follows:
Right of Way Control
y Advertisement Date
Begin Construction
End Construction
DISCUSSION:
June 17, 2002
August 2002 (Tentative)
January 2003 (Tentative)
January 2006 (Tentative)
The MOU would allow Caltrans to utilize a portion of the public street right of way Occupied
by Old Brea Canyon Road for freeway widening. Caltrans will be responsible for the
jurisdiction and maintenance of the right of way.
Caltrans will design and realign Old Brea Canyon Road at no cost to the City Within the
remaining portion of public street right of way. The City will be given the opportunity to
2
review and approve the design to realign Old Brea Canyon Road prior to advertising of the
project for construction (preliminary design shown on Exhibit "B" of the MOU). The City will
also retain ownership of the remaining portion of the public street right of way and accept
maintenance responsibilities.
Prepared By:
Sharon Gomez, Management Analyst
D id . Liu JVnes DeSt fano
Director of Public Works Deputy City Manager
Attachments: Exhibit "A", Memorandum of Understanding
07 -LA -57/60 5.2/7.3,36,5/40.0
HOV CONNECTORS
07226-125701
MEMORANDUM OF UNDERSTANDING
This "Memorandum of Understanding" (MOU) is made between the State of
California, Department of Transportation (CALTRANS) and the City of Diamond Bar
(CITY), regarding CALTRANS' proposed project requiring the use of public street right
of way currently occupied by Old Brea Canyon Road located within CITY. Exhibit A
shows the Project Location.
The proposed project will construct High Occupancy Vehicles (HOV) direct connectors
between the Routes 57 and 60 Freeways. It will consist of the following modifications to
the existing freeway facilities: (1) Route 60 will be widened from east of the Route
57/60 Interchange to east of Grand Avenue; (2) Route 57 will be widened from just
north of Pathfinder Road to the Route 57/60 Interchange; and (3) the westbound Rout
60 Brea Canyon Road On-ramp, the westbound Route 60 Grand Avenue On-ramp, the
eastbound Route 60 Grand Avenue On-ramp and Old Brea Canyon Road will be
realigned.
The realignment of OId Brea Canyon Road will be on property designated as public street
right of way located within CITY. Exhibit B shows the portions of said public street
right of way required to widen the freeway colored in yellow and to realign Old Brea
Canyon Road colored in orange. Old Brea Canyon Road is a maintenance road used to
maintain utilities and a sewer lines. The access is restricted by a lock gate located at
Grand Avenue.
The purpose of the proposed project is to increase capacity and reduce congestion by
eliminating and/or minimizing the following difficult weaving movements:
• The existing HOV traffic traversing between Route 57 and Route 60 must exit the
existing HOV lanes, cross three freeway lanes onto the branch connectors of the
respective routes and again cross three freeway lanes to enter the existing HOV lanes.
The level of service on both freeways is affected greatly by these weaving
movements.
• Traffic entering from Grand Avenue On-ramp destined for the westbound Route 60
Freeway must make three lane changes within 2700 feet. The level of service on the
westbound Route 60 is also greatly affected by this weave.
The proposed project will result in the following improvements:
• HOV traffic traveling between Route 57 and Route 60 will be able to change routes
without leaving the HOV lane thereby eliminating some of the weaving movements
between Routes 57 and 60.
The new collector road adjacent to the westbound Route 60 from just west of the
Grand Avenue On-ramp to Brea Canyon Road will allow vehicles entering at the
Grand Avenue On-ramp to remain on the auxiliary lane that eventually leads to the
collector road and onto the westbound Route 60. This will eliminate the need to
cross three lanes of traffic for the on-ramp traffic destined to the westbound Route
60.
The project schedule is as follows:
• Right of Way Control ---------June 17, 2002
• Advertisement Date -----------August, 2002 (Tentative)
• Begin Construction ------------January, 2003 (Tentative)
RESPONSIBILITIES
1. CITY agrees to allow Caltrans to utilize a portion of the public street right of way
occupied by Old Brea Canyon Road for freeway widening as colored in yellow on
Exhibit B. CALTRANS will be responsible for the jurisdiction and maintenance of
said right of way. The effective date for said jurisdiction shall be upon initiation of
construction work in the area of said right of way.
2. CALTRANS will design and realign Old Brea Canyon Road at no cost to CITY
within the remaining portion of public street right of way as colored in orange on
Exhibit B.
3. CALTRANS will obtain CITY's review and approval of the design to realign Old
Brea Canyon Road prior to advertising the project for construction. A preliminary
design of the realignment of Old Brea Canyon Road is shown on Exhibit B.
4. CITY will retain ownership of remaining portion of public street right of way and
accept maintenance responsibilities of the portion of Old Brea Canyon Road colored
in orange on Exhibit B, upon CITY's inspection and acceptance of the
reconstructed facilities.
This MOU is not a funds obligation document but only a guide to the intentions,
responsibilities and policies of the parties involved and is not intended to authorize or
obligate funding for project effort, nor is it a legally binding contract. Funding
commitment, providing for the deposit of funds, specific work phases, or project effort
committing equipment or personnel time will require execution of a cooperative
agreement separate from this MOU.
This MOU may be revised as necessary by mutual consent of CITY and CALTRANS, by
issuance of a written amendment, signed and dated by both CITY and CALTRANS.
William H. Reagan Date
Deputy District Director - Design
Caltrans District 7
David G. Liu
Director of Public Works
City of Diamond Bar
3
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CITY COUNCIL
Agenda # G 14
Meeting Date: June 18 2002
AGENDA REPORT
TO: Honorable Mayor and Members o he City Council
VIA: Linda C. Lowry, City Manag
TITLE: Extend Contract Services Agreement with Southland Sports Officials for the 200203 FY in
the amount not to exceed $30,000, which includes a $3.00 per game increase for adult softball
officials.
RECOMMENDATION: Extend contract.
FINANCIAL IMPACT: Funds for this contract are included in the proposed 2002/03 FY �udget and
includes the $3.00 per game increase for the softball officials. Participant fees pay f r all costs
related to this contract.
BACKGROUND: The City Council awarded a contract to Southland Sports Officials or August 7,
2001. Section 2 of the contract allows the City Council to extend the contract on an annual basis if
doing so is deemed to be in the best interest of the City.
DISCUSSION: Since the original contract was awarded, Southland Sports Officials haa provided
contract officials for our adult softball and basketball leagues. These officials have the c rtifications,
Knowledge and experience to officiate our adult leagues in the appropriate ma ner. Staff
recommends that the contract be extended for the 2002/03 FY in an amount not to exceed,$30,000.
ATTACHMENT: Amendment #1 contract services agreement
PREPARED BY: Sara West
Recreation Specialist
REVIEWED BY:
B Rose
Community Services Director
James DeStefano
Deputy City Manager
,
AMENDMENT #1 TO SPORTS OFFICIAL SERVICE AGREEMENT
THIS AMENDMENT #1 TO SPORTS OFFICIAL SERVICE AGREEMENT is made this 1st
day of July, 2002 by and between the CITY OF DIAMOND BAR, a municipal corporation of the
State of California ("CITY") and SOUTHLAND SPORTS OFFICIALS (CONTRACTOR).
Recitals:
a. CONTRACTOR entered into a 12 month AGREEMENT with CITY effective
JULY 1, 2001 ("the AGREEMENT") for officiating services for the adult sports
program.
b. Parties desire to amend the AGREEMENT to extend the term for an additional
12 months and to increase the game fee for adult softball officials to $23.00 frog
$20.00.
Now, therefore, the parties agree to amend the AGREEMENT as follows:
Section 1 — Term of the AGREEMENT provided in Section 2 is revised to extend
the AGREEMENT from July 1, 2002 through June 30, 2003.
Section 2 — Exhibit `B" dated May 30, 2001 is replaced with new Exhibit `B"
dated June 12, 2002 attached hereto.
Except as provided above, the AGREEMENT is in all other respects in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this AMENDMENT #1 TO
AGREEMENT on the date and year first written above.
ATTEST:
CITY OF DIAMOND BAR
A Municipal Corporation
Of the State of California
Signed
Title
APPROVED TO FORM
City Attorney
SOUTHLAND SPORTS OFFICIALS
Contractor
Signed
Title
City Clerk
EXHIBIT "B"
J
�+ Y/
Southland sports Officials
1822-A E. Route bb, #437
Glendora, CA 91740
(818) 425-9789
Ms. Sara west
City of Diamond Bar
Recreation Department
21825 Ecopety Drive
Diamond Bar, CA 917654178
Dear Ms. West,
The Southland Sports Officials Organization would lice to offer a bid for a sports officiating
service contract with the City of Diamond Bar. Our bid for two (2) basketball officials will be
$46.00 per game. One (1) softball official will be $23.00 per game. We are asking for a $3.00
(three dollar) increase for softball umpires. We are asking for this increase so that we can attract
more quality umpires to the City of Diamond Bar.
In regards to our policies, we charge a one and a half game fee for officials who are scheduled for
one game. For example, the charge for two basketball officials scheduled for one game would be
$69.00. Our policy on forfeits would be that they are paid in full. For rainouts, we would need t
least a one hour notice so that we could contact our officials. If you have a message hotline, we
would have our officials call that line one hour before game time on a rainy day.
Another policy we have is in regards to officials not showing up for their assignments. If only one
basketball official shows up to officiate a game, we will only charge you for half the amount that
we are bidding ($23.00 per game). If a softball umpire does not show up, we obviously would
not charge any fee.
We hope that you will consider our bid and award us the officiating contract with the City of
Diamond Bar.
Sincerely,
FrarOrtiz
Southland Sports Official Association
T d d9Eezi 20 ET Unr
SPORTS OFFICIALS SERVICE AGREEMENT
THIS AGREEMENT is made as of August 7, 2001 by and between the City of Diamond
Bar, a municipal corporation ("City") and Southland Sports Officials, ("Contractor").
RECITALS
A. City desires to utilize the services of Contractor as an independent contractor to provide
services to City as set forth in Exhibit "A", the City's Request for Proposals dated
May 30, 2001.
B. Contractor represents that it is fully qualified to perform such officiating services by virtue of
its experience and the training, education and expertise of its principals and employees.
NOW, THEREFORE, in consideration of performance by the parties of the covenants and
conditions herein contained, the parties hereto agree as follows:
I. Contractor's Services.
A. Scope of Services. The nature and scope of the specific services to be
performed by Contractor are as described in Exhibit "A" the City's request for proposals dated,
May 30, 2001.
B. Level of Services/Time of Performance. The level of and time of the
specific services to be performed by Contractor are as set forth in Exhibit "B", dated May; 30,
2001, and as supplemented in seasonal league playing schedules provided by the City Manager,
or his designee. Services commence when official arrives at designated assignment site, and (tease
when official departs said site. Services do not involve any travel or transportation whatsoever.
2. Term of Agreement. This Contract shall take effect July 1, 2001, and shall
continue until June 30, 2002 unless earlier terminated pursuant to the provisions herein. By
mutual agreement and consent of City and Contractor, this agreement may be extended for up to
five (5), one (1) year increments. Conditions and fees to be negotiated at time of extension, as
amended.
3. Compensation. City agrees to compensate Contractor for each service which
Contractor performs to the satisfaction of City in compliance with the schedule set forth in Exhibit
"B. " Payment will be made only after submission of proper invoices in the form specified by City.
Total payment to Contractor pursuant to this Agreement shall not exceed thirty thousand dollars
($30,000).
4. General Terms and Conditions. In the event of any inconsistency between the
provisions of this Agreement and Contractor's proposal, the provisions of this Agreement shall
control.
5. Addresses.
City: City Manager Contractor: prank Ortiz
City of Diamond Bar Southland Sports Officials
21825East Copley Drive 1822-A E. Route, 66, # 437
Diamond Bar, California 91765-4177 Glendora, CA 9'1740
6. Status as Independent Contractor.
A. Contractor is, and shall at all times remain as to City, a wholly independent
contractor. Contractor shall have no power to incur any debt, obligation, or liability on behalf of
City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shalllhave
control over the conduct of Contractor or any of Contractor's employees, except as set forth ih this
Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its
agents or employees are in any manner agents or employees of City.
B. Contractor agrees to pay all required taxes on amounts paid to Contractor
under this Agreement, and to indemnify and hold City harmless from any and all t4xes,
assessments, penalties, and interest asserted against City by reason of the independent contractor
relationship created by this Agreement. In the event that City is audited by any Federal or State
agency regarding the independent contractor status of Contractor and the audit in any way Fails
to sustain the validity of a wholly independent contractor relationship between City and
Contractor, then Contractor agrees to reimburse City for all costs, including accounting', and
attorney's fees, arising out of such audit and any appeals relating thereto.
C. Contractor represents that he does not have any employees nor will he have
any employees during the term of this contract. Contractor shall fully comply with the workers'
compensation law regarding Contractor and Contractor's employees. Contractor further agjrees
to indemnify and hold City harmless from any failure of Contractor to comply with applicable
worker's compensation laws. City shall have the right to offset against the amount of any feesidue
to Contractor under this Agreement any amount due to City from Contractor as a resuli of
Contractor's failure to promptly pay to City any reimbursement or indemnification arising under
this Section 6.
7. Standard of Performance. Contractor shall perform all work at the standar of
care and skill ordinarily exercised by members of the profession under similar conditions.
8. Indemnification. Contractor agrees to indemnify the City, its officers, agents,
volunteers, employees, and attorneys against, and will hold and save them and each of them
harmless from, and all actions, claims, damages to persons or property, penalties, obligations or
liabilities that may be asserted or claimed by any person, firm, entity, corporation, political
subdivision or other organization arising out of the acts, errors or omissions of Contractor, its
agents, employees, subcontractors, or invitees, including each person or entity responsible for .the
provision of services hereunder.
In the event there is more than one person or entity named in the Agreement as a Contractor, then
all obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several.
9. Insurance. Contractor shall at all times during the term of this Agreement carry,
maintain, and keep in full force and effect, with an insurance company admitted to do business in
California and approved by the City a policy or policies of broad -form comprehensive general
liability insurance with minimum limits of $3,000,000 combined single limit coverage against any
injury, death, loss or damage as a result of wrongful or negligent acts by Contractor, its officers,
employees, agents, and independent contractors in performance of services under this Agreement.
Contractor shall require contracting officials to carry automobile insurance per State of California
law; City, its officers, employees, attorneys, and volunteers shall be named as additional insureds
on the policy(ies) as to comprehensive general liability. The policy (ies) as to comprehensive
general liability, shall provide that they are primary, and that any insurance maintained by the City
shall be excess insurance only.
A. All insurance policies shall provide that the insurance coverage shall not be non -
renewed, canceled, reduced, or otherwise modified (except through the addition of additional
insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30)
day's prior written notice thereof. Contractor agrees that it will not cancel, reduce or otherwise
modify the insurance coverage. 1.
B. All policies of insurance shall cover the obligations of Contractor pursuant �o the
terms of this Agreement; shall be issued by an insurance company which is admitted to do business
in the State of California or which is approved in writing by the City; and shall be placed With a
current A.M. Best's rating of no less that A VII.
C. Contractor shall submit to City insurance certificates indicating compliances with
the minimum insurance policy endorsements indicating compliance with all minimum insu�ance
requirements above, not less that one (1) day prior to beginning of performance unde� this
Agreement. Endorsements shall be executed on City's appropriate standard forms entitled
"Additional Insured Endorsement", or a substantially similar form which the City has agreed in
writing to accept.
10. Conflict of Interest.
A . Contractor covenants that it presently has no interest and shall not acquire
any interest, director or indirect, which may be affected by the services to be performed by
Contractor under this Agreement, or which would conflict in any manner with the perfo ; nce
of its services hereunder. Contractor further covenants that, in performance of this Agreer ent,
no person having any such interest shall be employed by it. Furthermore, Contractor shall avoid
the appearance of having any interest which would conflict in any manner with the performance
of its services pursuant to this Agreement.
B. Contractor covenants not to give or receive any compensation, mone or
otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the
performance of this Agreement. Contractor's covenant under this section shall survived the
termination of this Agreement.
11. Termination. City may terminate this Agreement with or without cause upon
fifteen (15) days' written notice to the other party. Contractor may terminate this Agreement with
or without cause upon ninety (90) days written notice to the City. The effective date of
termination shall be upon the date specified in the notice of termination. In the event of such
termination, City agrees to pay Contractor for services satisfactorily rendered prior to the effective
date of termination. Immediately upon receiving written notice of termination, Contractor shall
discontinue performing services.
12. Personnel. Contractor represents that it has, or will secure at its own expense, all
personnel required to perform the services under this Agreement. All of the services req ired
under this Agreement will be performed by Contractor or under it supervision, and all pers nnel
engaged in the work shall be qualified to perform such services. Contractor reserves the ri ht to
determine the assignment of its own employees to the performance of Contractor's services nder
this Agreement, but City reserves the right, for good cause, to require Contractor to exclud any
employee from performing services on City's premises.
13. Non -Discrimination and Equal Employment Opportunity.
A. Contractor shall not discriminate as to race, color, creed, religion, Isex,
marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or
sexual orientation, in the performance of its services and duties pursuant to this Agreement,) and
will comply with all rules and regulations of City relating thereto. Such nondiscrimination hall
include but not be limited to the following: employment, upgrading, demotion, trans ers,
recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship.
B. Contractor will, in all solicitations or advertisements for employees pl ced
by or on behalf of Contractor state either that it is an equal opportunity employer or that all
qualified applicants will receive consideration for employment without regard to race, clor,
creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handl ap,
medical condition, or sexual orientation.
C. Contractor will cause the foregoing provisions to be inserted inl� all
subcontracts for any work covered by this Agreement except contracts or subcontracts for standard
commercial supplies or raw materials.
14. Assignment. Contractor shall not assign or transfer any interest in this Agreement
nor the performance of any of Contractor's obligations hereunder, without the p for
written consent of City, and any attempt by Contractor to so assign this Agreen ent
or any rights, duties, or obligations arising hereunder shall be void and of no
effect.
15. Compliance with Laws. Contractor shall comply with all applicable laws,
ordinances, codes and regulations of the federal, state, and local governments,
16. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one
or more of the conditions of performance under this Agreement shall not be a waiver of any other
condition of performance under this Agreement. In no event shall the making by City of any
payment to Contractor constitute or be construed as a waiver by City of any breach of covenant,
or any default which may then exist on the part of Contractor, and the making of any such
payment by City shall in no way impair or prejudice any right or remedy available to City with
regard to such breach or default.
17. Attorney's Fees. In the event that either party to this Agreement shall commence
any legal or equitable action or proceeding to enforce or interpret the provisions of this
Agreement, the prevailing party in such action or proceeding shall be entitled to recover its 11 costs
of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and
consultants.
18. Notices. Any notices, bills, invoices, or reports required by this Agreement shall
be deemed received on (a) the day of delivery if delivered by hand during regular business lours
or by facsimile before or during regular business hours; or (b) on the third business day folldwing
deposit in the United States mail, postage prepaid, to the addresses heretofore set forth itt the
Agreement, or to such other addresses as the parties may, from time to time, designate in waiting
pursuant to the provisions of this section.
19. Governing Law. This Contract shall be interpreted, construed and enforcod in
accordance with the laws of the State of California.
20. Counterparts. This Agreement may be executed in any number of counterparts,
each of which shall be deemed to be the original, and all of which together shall constitute one and
the same instrument.
21. Entire Agreement. This Agreement, and any other documents incorporated h¢rein
by specific reference, represent the entire and integrated agreement between Contractor and City.
This Agreement supersedes all prior oral or written negotiations, representations or agreements.
This Agreement may not be amended, nor any provision or breach hereof waived, except! in a
writing signed by the parties which expressly refers to this Agreement. Amendments on b$half
of the City will only be valid if signed by the City Manager or the Mayor and attested by the (City
Clerk.
22. Exhibits. All exhibits referred to in this Agreement are incorporated herein by': this
reference.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date
first written above.
"City"
ATTEST: CITY OF DIAMOND BAR
BB�:
Lynda Burgess Ro ert SAPY
City Clerk Mayor
Approved as to form:
B
City Attorne
"CONT CTOR"
Sodthland Sports Officials Association
By:
Its:
"=BIT A"
REQUEST FOR PROPOSAL
The City of Diamond Bar is currently accepting Proposals for a Frovider of Officials for
our adult Basketball program, and Adult Softball Frogram.
Introduction
To service the community with the aforementioned sports, the City of Diamond Bar is
seeking proposals for a provider of officiating services.
Scone of Work
To be considered for the officiating services, proposals must be submitted to the City of
Diamond Bar by May 30, 2001.
Services
❖ Adult basketball officials for 324 games, using two man mechanics, a total of 648
officials. This service would cover a period of one year.
Adult softball officials for 572 games using one man mechaz, cs. This service would
cover a period of one year.
Selection Process
After the May 30, 2001 deadline, the proposals will be reviewed. If you have any
questions about the RFP or the selection process, please contact Sara West, Recreation
Specialist, at 909.396.8846. Please submit all proposals to: City of Diamond Bar,
Community Services Division, 21825 E.Copley Drive, Diamond Bar, CA 91765.
i
5. i i
May 30, 2001
M.S. Sara West
City cfDb mond Bar
Recreation Department
21825 E. Copley Drive
Diamond Bar, CA 91765-4178
Dear Ms. West:
The Southland Sports Official Association would like to offer a bid for officiating services for the
Summa and year round contract with the, City of Diamond Bar. Our bid for two (2) basketball
officials will be 546.00 per game. One sofiW umpire will be 520.00 per game.
In regards to our policim we charge a one and a half game fee for officials who are scheduled for
one game. For example, the charge for two basketball officials scheduled for one game would be
569.00. Our policy on forfeits. would be that they are paid in fut For rainouts, we would reed at
least a one hour notice so that we could contact out of cisls. If you have a message hotline, we
would have our officials call that line one hour before game time on a rainy day.
Another policy we have is in regards to officials not showing up for their assigis meats. If only one
basketball official shows up to officiate a game, we will only charge you for half the amount that
we are bidding (323.00 per game). If a softball umpire does not show up, we obviously would
not charge any fee,
We hope that you will consider our bid and award us the officiating contract with the City of
Diamond Bar.
Sincrrtly, "
Frank Ortiz
-Southland Sports Official Association
Agenda # 6.15 a
Meeting Date: June 18, 2002
CITY COUNCIL AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manage
TITLE: Increase in the Contract with Tennis Anyone for Recreational Tennis Instruction for the
2001/2002 Fiscal Year in the Amount of $45,000 from $40,000.
RECOMMENDATION: Approve the contract increase.
FINANCIAL IMPACT: Funds to pay for this contract increase come from revenue collected from
participants who take tennis instruction classes in the City's Recreation Program. Tot I estimated
revenue for the 2001/2002 Fiscal Year from tennis instruction is $67,000.
BACKGROUND: On October 3, 2000, the City Council awarded a contract to Tennis Anyone in
the amount of $40,000 for recreational tennis instruction for the 2000/2001 Fiscal Year. A provision in
the agreement allows the contract to be extended on an annual basis, if the extension is deemed to
be in the best interest of the city. The contract was extended by City Council on November 6, 2001
for the 2001/2002 Fiscal Year in the amount of $40,000.
DISCUSSION: The 40 000 contract amount was based on projected participa ion for the
$ p J
2001/2002 Fiscal Year. The basis for this projection was actual participation during t ie last two
Fiscal Years. Participation in the tennis classes during 2001/2002 Fiscal Year has exceeded
projections necessitating this request for an increase in the contract amount to $45,000 from $40,000.
ATTACHMENT: Commercial Instructor Agreement
PREPARED BY: Kim Crews, Recreation Specialist
REVIEWE
I
B e James DeStefano
Director of Community Services Deputy City Manager
CITY OF DIAMOND BAR
COMMUNITY SERVICES DEPARTMENT
AGREEMENT FOR RECREATION SERVICES INSTRUCTION
(COMMERCIAL INSTRUCTOR)
1. Parties. The parties to this Agreement are:
1
1.1 Instructor: Tennis Anyone ("Instructor")
1.2 City of Diamond Bar, a municipal corporation ("City").
2. Instructor Services. Instructor shall:
2.1 Conduct the following class ("the class") on behalf of the City's Recreation
Services Program in accordance with all ordinances,' policies and regulations of the City: The Cit of
Diamond Bar
2.2
The class shall be conducted in accordance with the following:
a. Class name: Pee Wee Tennis Academy AC: 4350 6a
form. (P rticipa is must provide their own raCguet for personal use.)
c. Days of class: Monday ,and/or Wednesday
d. Time of class: 4:45-5:3012m
e. Date of first class: April 1. 200
f. Date of last class: April 242002
g. Registration deadline: April 1. 2002
h. Maximum participants: 20
City of Diamond Bar Page 1
5ession - 6
Agreement for Recreation Services Instruction
Instructor: Tennis Anyone
0
r i. Minimum participants: 4
[If minimum is not achieved by registration deadline, City reserves the right to
cancel the class, in which event this Agreement shall be deemed terminated and
of no force and effect]
j. Location of class: Ronald Reagan Park Courts
k. Minimum/maximum age of participants: 4_7
1. Equipment furnished by Instructor: Ngne
m. Equipment furnished by City: None
n. Special information: Participants -must provide their own racquet for pgrs�nal
attend any tennis class at their same level.
o. Fee: $29+$5 administt,.~ tive fee_ = _ 34/lday/�
administrative fee = $49/2days/4 weeks
2.2 The class shall be conducted in accordance with the following:
a. Class name: Pee Wee Tennis Academ AC: 4350 6b
b. Class objective: This class is desigmed for the lift a or
days at a reduced rate. Please indicate choice of dgy or days on the registration
form. (Participors must provide their own racquet for personal use.)
c. Days of class: Monday and/or Wedne day
d. Time of class: 4:45-5:30 Dm
e. Date of first class: April 29. 200
f. Date of last class., May 22_ .22002
g. Registration deadline: Aril 29 002
h. Maximum participants: 2Q
i. Minimum participants: 4
City of Diamond Sar Page 2 Agreement for Recreation Services Instruction
Session - 6 Instructor: Tennis Anyone
2.2
[If minimum is not achieved by registration deadline, City reserves the right to
cancel the class, in which event this Agreement shall be deemed terminated and
of no force and effect]
j. Location of class: Ronald Reagan Park Courts
k. Minimum/maximum age of participants: 4_7
1. Equipment furnished by Instructor: None
m. Equipment furnished by City: None
n. Special information:
attend ,any „tennis class at their same level.
aamtnistr nve ua ww wcc"
The class shall be conducted in accordance with the following:
a. Class name: Pee Wee „Tennis Academy AC: 4350 6c
b. Class objective:
form. (Participants must provide their own raMett Lor personal use.
c. Days of class: Monday and/or Wednesday
d. Time of class: 4:45-5:309m
I
e. Date of first class: May 27.2002
f. Date of last class: June 19, 20(12
g. Registration deadline: May 27„2002
h. Maximum participants: 20 j
i. Minimum participants: 4
[If minimum is not achieved by registration deadline, City reserves the right tb
cancel the class, in which event this Agreement shall be deemed terminated an�
of no force and effect]
ii
City of Diamond Bar Page 3 Agreement for Recreation Services Instructioh
Session - 6 Instructor: Tennis Anyone
2.2
j. Location of class: Ronald Reagan -Put Courts
k. Minimum/maximum age of participants: 44=7
I. Equipment furnished by Instructor: None
m. Equipment furnished by City: Non
n. Special information: ParticiRant5 must pLovide their own racquet for 12ersonal
use. You can choose My.combiLiation of days. You rngy register one day a week
or multiple da s at a reduced rate. PlWe indicate the day or days on the
reign form. Allpiake-ups must be made wilhin the session and students may
attend any tennis class at their sa= level.
o. Fee: $29+$5 administrative fee = $34/ldav/4 weeks, 144*T5
administrative fee = 9/2 da s/4 weeks `
i
The class shall be conducted in accordance with the following:
a. Class name: Spring Tennis, Camp AC: 4355 6a
b. Class objective:
d. Time of class: 9 am -12 noon
e. Date of first class: April 1. 2002
f. Date of last class: April 4.2002
g. Registration deadline: April 1. 200
h. Maximum participants: 24
i. Minimum participants: S
[If minimum is not achieved by registration deadline, City reserves the right to
cancel the class, in which event this Agreement shall be deemed terminated and
of no force and effect]
j. Location of class: Ronald Reagan Park Courts
k. MinimuMnmaximum age of participants: 5-12
1. Equipment furnished by Instructor: one
I
City of Diamond Sar Page 4 Agreement for Recreation Services Instruction
Session - 6 Instructor. Tennis Anyone
City of Diamond Bar
Session - 6
m. Equipment furnished by City: None
n. Special information: *Each additional child in the same family is $89. Cambers
need to bring their own tennis rac�guet each day and a new pn_pened can of tennis
balls on the first day of the c
o. Fee: $94+$5 administrative fee = $9914 days
2.2 The class shall be conducted in accordance with the following:
a. Class name: Junior Tennis Academy AC: 4351 6a
personal use, and purchase a ! ennis Anyone unrjorrn ror al1.J
c. Days of class: Monday. Tuesday. Wednesday and/or ThursdaX
d. Time of class: 5:30-7 am
e. Date of first class: April 1. 200
f. Date of last class: Aril 25.2002
g. Registration deadline: April 1. 200
h. Maximum participants: 20
I. Minimum participants: 4
[If minimum is not achieved by registration deadline, City reserves the right to
cancel the class, in which event this Agreement shall be deemed terminated ano
of no force and effect]
j. Location of class: Ronald Reagan Park Courts
k. Minimum/maximum age of participants: 8-17
1. Equipment furnished by Instructor: None
m. Equipment furnished by City: None
I'
I
i
Page 5 Agreement for Recreation Services Instruction
Instructor. Tennis Anyone
n. Special information: * articipants must provide their own racnuet for personal
use and purchase a Tennis Anyone uniform for 12. You can choose an
combination of days. You may register one day a week or multiple days at a
reduced rate. Please indicate the day or days on the registration form. All make-
ups must be made within the session and students may attend any tennis class at
their same level.
o. Fee: 5 administrative fee = /1 da /4 weeks $69+$5
administrative fee = $749 da s/4 weeks, $94 + 5 administrative fee = 9/3
da s/4 we ks $109+$5 ad nistrativ fee = 114/4 da s/4 weeks
2.2 The class shall be conducted in accordance with the following:
a. Class name: Junior Tennis Academy AC: 4351 6b
vrraurwf use, arw purGnase u 1 ennw-,ynvone unrrorm lar'biz. t
c. Days of class: Monday. Tuesday, Wednesday and/or Thursday
d. Time of class: 5:30-7 nm .
e. Date of first class: April 29,200
f. Date of last class: May 23, 200
g. Registration deadline: Apri129, 2002
h. Maximum participants: 20
I. Minimum participants: 4
[If minimum is not achieved by registration deadline, City reserves the right to
cancel the class, in which event this Agreement shall be deemed terminated arid
of no force and effect]
j. Location of class: Ronald Reagan Park Courts
k. Minimum/maximum age of participants: 8-17
1. Equipment furnished by Instructor: None
City of Diamond Bar page 6
Session - 6
Agreement for Recreation Services Instruction
Instructor: Tennis Anyone
m. Equipment furnished by City: None
n. Special information: *Participants must provide their own racquet for personal
use. and purchase a Tennis _ Anyone utform for $12. You can choose any
combination _ f days. You may register one day a week or multiple daysY; at a
reduced rate. Please indicate the day or days on the registration form. All make
Us must be made within the session and students may attend any tennis class at
their same level.
o. Fee: $44+$5 administrative fee = $49/1 day/4 weeks. J69±$5
administrative fee = $74/2 days/4 weeks. $94 + $5 administrative fee = $29/3
4 we 1 + U adminigtMfivc fe = 14/4 s/4 weeks ;
2.2 The class shall be conducted in accordance with the following:
a. Class name: Junior Tennis Academy _ _ AC: 4351 6c
b. Class objective: The Juni
personal use, and purchase a Tennis Anyone uniform for $12.1
c. Days of class: Monday Tgesday. Wednesdayand/or lbm day
d. Time of class: 5:30-7pm
e. Date of first class: May 27. 200
f. Date of last class: June 20.2002
g. Registration deadline: May 27.2002
h. Maximum participants: 20
i. Minimum participants: 4
[If minimum is not achieved by registration deadline, City reserves the right to
cancel the class, in which event this Agreement shall be deemed terminated ar�d
force and effect]
j. Location of class: Ronald Reagan Park Courts
k. Minimum/maximum age of participants: 88^17
1. Equipment furnished by Instructor: None
City of Diamond Bar Page 7 Agreement for Recreation Services Instruction
Session - 6 Instructor. Tennis Anyone
2.2
m. Equipment furnished by City: None
n. Special information: *Participants must provide their own racquet for personal
use, and purchase a Tennis Anyone uniform for $12. You can choose any
combination of days. You may register one day a week or m lti le days gt a
reduced rate. Please indicate the day or days on the registration form. All *e-
tjps must be made within the session and students may attend any tennis clash at
their same level.
o. Fee: $44+$5 administrative fee = $49/1 day/4 weeks. $69 -$5
administrative fee,= $74/2 days/4 weeks 94 + $5 administrative fee _= $99/3
da s/4 wee 109 5 administrative fee = 114/4 daysAwgeks
The class shall be conducted in accordance with the following:
a. Class name: Advanced Junior Tennis Academy_ AC: 4352 6a
b. Class objective: The Advanced Academy i
purchase a Tennis Any0e uniform for $1221
c. Days of class: Tuesday and/or7bursday
d. Time of class: 7-912m
e. Date of first class: April 2.2002
f. Date of last class. April 25. 2002
g. Registration deadline: April 2. 200
h. Maximum participants: 20
i. Minimum participants: 4
[If minimum is not achieved by registration deadline, City reserves the right to
cancel the class, in which event this Agreement shall be deemed terminated an
of no force and effect]
j. Location of class: Ronald ReWu Park Courts
k. Minimum/maximum age of participants: 8_17
I. Equipment furnished by Instructor:
City of Diamond Bar page 8
Session - 6
None
Agreement for Recreation Services Instruction
InstruCtor.Tennis Anyone
m. Equipment furnished by City: None
n. Special information: *pAjEficipants must provide their own racquet for pgrsonal
use, and purchase a Tennis Anyone uniform for $12._ You can choose anv
combination of days. You may register one day a week or multiple days at a
reduced rate_Please indicate the day or days on the registration form. All mAke-
uns must be made within the session and students may attend an _tent nis clads at
their same level.
o. Fee: $5345 administrative fee = $5&1 a /4 weeks 834 5
adntinistrativ„e fee = $8$/2 days/4 weeks
2.2 The class shall be conducted in accordance with the following:
a. Class name: Advanced Junior Tennis Academy AC: 4352 6b
b. Class objective:
purchase a Zennis Anyone uniformfor $12.1
c. Days of class: Tuesday and/or Thursday
d. Time of class: 7-2.pm
e. Date of first class: Aril 30 2002
I
f. Date of last class: May 23, 200
g. Registration deadline: A rto '1302002
h. Maximum participants: 20
i. Minimum participants: 4
[If minimum is not achieved by registration deadline, City reserves the right to
cancel the class, in which event this Agreement shall be deemed terminated d
of no force and effect]
j. Location of class: Ronald Reagan Park Cauas
k. MinimurNmaximum age of participants: 8_17
1. Equipment furnished by Instructor: N_ne
m. Equipment furnished by City: None
City of Diamond Bar Page 9 Agreement for Recreation Services InstructiO6
Session - 6 tnstructoc Tennis Anyone
n. Special information: *Participants must provide their own racquet for personal
use, and purchase a Tennis Anyoo e_ uniform for $12. You can choose any
combination of days. You may moister one day --a week or multiple days at a
reduced, rate. Please indicate the day or days on the registration form. All mae-
ups must be trade within the session and students may attend any tennis class at
their same level.
o. Fee: $53+$5 adMinistmfive fee = 58/1 da /4 weeks $83t$5
administrative fee = 88/2 da s/4 weeks
2.2. The class shall be conducted in accordance with the following:
111— A.1..-.. .A T..-;-.lr---;. A— ie. , A d-. A1SI A-
b. Class objective:
purchase a Tennis An one uni ann Lor $12.
c. Days of class: Tuesday and/or Thursday
d. Time of class:
7-9 oro
e. Date of first class: May 28, 2002
f. Date of last class: June 20 2002
g. Registration deadline: May 28, 2002
h. Maximum participants:
i. Minimum participants: 4
(If minimum is not achieved by registration deadline, City reserves the right to
cancel the class, in which event this Agreement shall be deemed terminated and
of no force and effect]
j. Location of class: Ronald Reagan Park Courts
k. Minimum/maximum age of participants:
I. Equipment furnished by Instructor: None
m. Equipment furnished by City: None
City of Diamond Bar Page 10
Session - 6
8-17
Agreement for Recreation Services Instruction
Instructor: Tennis Anyone
n. Special information: *Participants must provide their own racguet forpersonal
use, and purchase a Tennis Apyone_uniform _for _$12. You can choose any
combination of days You may register one day a week or multiple days at a
reduced rate Please in icate the day or days on the registration form. All make
-
ups must be made within the session and students may attend any tennis clas5 at
their same level.
o. Fee: $5345 administrative,fee = 58/1 da /4 weeks $83+$5
adrninistrativ fee = 80 da s/4 weeks
2.2 The class shall be conducted in accordance with the following:
I
a. Class name: Adult Tnnis Academy AC: 4353 6a
c. Days of class: Monday anor Wednesda
d. Time of class: 1"—M
e. Date of fust class: April 1. 2002
f. Date of last class: April 24, 200
g. Registration deadline: April 1. 2002
h. Maximum participants: __ 12
i. Minimum participants: 6
[If minimum is not achieved by registration deadline, City reserves the right W
cancel the class, in which event this Agreement shall be deemed terminated and
of no force and effect]
j. Location of class: Ronald Reagan Park Courts
i
k. Minimum/maximum age of participants. 18+
1. Equipment furnished by Instructor: None
m. Equipment furnished by City: None
City of Diamond Sar Page 11 Agreement for Recreation Services Instruction
Session - 6 Instructor: Tennis Anyone
n. Special information: Participants must provide their own racquet for Xrsonal
use All make -ups must be made within the session and students may attend any
tennis class at their same level.
o. Fee: $53+$5 administrative fee = $58/1 dayl4 weeks. $83+$
administrative Lw ---:$8E da s/4 weeks
2.2 The class shall be conducted in accordance with the following:
a. Class name: .,alt Tennis Academy _ AC: 4353 6h
c. Days of class: Mond and/or Wednesoay
d. Time of class: 7-9 V
e. Date of first class: Aril 29 2002
f. Date of last class: May 22,200
g. Registration deadline: A 'ln� 29,_2002
h. Maximum participants: 12
.1
i. Minimum participants: 6 `
[If minimum is not achieved by registration deadline, City reserves the right lto
cancel the class, in which event this Agreement shall be deemed terminated and
of no force and effect]
j. Location of class: Ronald Reagan Park Courts
k. Minimum/maximum age of participants: 18+
1. Equipment furnished by Instructor: Nong
m. Equipment furnished by City_ None
n. Special information: kgr&
use. All make -ups must be m
tennis class at their same level.
City of Diamond Bar Page 12 Agreement for Recreation Services Instruction
Session - 6 Instructor: Tennis Anyone
o. Fee: 153+$5 administrative fee = $58/1,_day/4 weeks. $83+$5
administrative fee = $88/2 days/4 weeks
2.2 The class shall be conducted in accordance with the following:
a. Class name: Adult Tennis Acade AC 4353 6c
b. Class objective:
racguet for personal use.j
c. Days of class: Monday and/or Wed e a
d. Time of class: 77-9 pm
e. Date of first class: May 27, 2002
f. Date of last class: June 19,�2(?02
g. Registration deadline: May 27, 2002
h. Maximum participants: 12
i. Minimum participants: 6
I
i
[If minimum is not achieved by registration deadline, City reserves the righ�o
cancel the class, in which event this Agreement shall be deemed terminated d
of no force and effect]
j. Location of class: Ronald Reagan Park Courts
k. Minimum/maximum age of participants: 18+
1. Equipment furnished by Instructor: None
I
m. Equipment furnished by City: None
n. Special information: Participants must provide their own racquet for versonil
use. All make -ups must be made within the session and students may attend an
tennis class at their same level.
I
o. Fee: $53+L5—adMjnis1rative fee /4 wee 83+
administrative fee administrative fee =$88/2�s/4 weeks
City of Diamond Bar Page 13 Agreement for Recreation Services Instruction
Session - 6 Instructor. Tennis Anyone
2.2 The class shall be conducted in accordance with the following:
a. Class name: Adult Ladies Morning -Time Tennis _ AC: 4354 6a
form. Partici ants must PLavide their own rac uer Lor i2egonal use.
c. Days of class: Tuesday and or Thursday*
d. Time of class: 9-11
e. Date of first class: Apri12.2002
f Date of last class: April 25, 2002
g. Registration deadline: AlLnl 2, 2002
h. Maximum participants: 18
i. Minimum participants: 6
[If minimum is not achieved by registration deadline, City reserves the righ to
cancel the class, in which event this Agreement shall be deemed terminated d
of no force and effect)
J. Location of class: Maple Hill Park Courts
k. Minimum/maximum age of participants: 18+
1. Equipment furnished by Instructor: None
m. Equipment furnished by City: None
n. Special information: *Tuesday is for in
their own racquet for personal use.
o. Fee: 53 + 5 administrative fee = 58/1 da /4 weeks 83 + 5 ad
fee = $88/2 days/4 weeks
2.2 The class shall be conducted in accordance with the following:
a. Class name: Adult Ladies Morpin -Time Tenni AC: 4354 6b
City of Diamond Bar Page 14 Agreement for Recreation Services Instruclioll
Session - 6 Instructor: Tennis Anyone
b. Class objective: This ladies group is desigl!ed for players of all levels.
tudents will learn the 4 basic strokes. as well as topspin, slice, overhead, and, Job.
Singgs and doubles scoring and strategy will also be covered. A choice OLany
coogibination of days is available. You may register one data week or multiple
days atare aced Mte. Please indicate choicef day or days on the resist tion
firm (Partici is must Provide their own racquet for personal use. }
c. Days of class: Tuesday and/or Thursday*
d. Time of class: 9-11am
e. Date of first class: April 30.2002
f. Date of last class: May 23.2002
g. Registration deadline: April 30,_2002
h. Maximum participants: 18
i. Minimum participants: 6
[If minimum is not achieved by registration deadline, City reserves the right to
cancel the class, in which event this Agreement shall be deemed terminated and
of no force and effect]
j. Location of class: Maple Hill Park Courts
k. Minimum/maximum age of participants: 18+
1. Equipment furnished by Instructor: None
m. Equipment furnished by City: None
n. Special information: *Tuesday is for intemxdipte/advan
Thursday is for tpginning/intermediate level play, rs. Partici
their own racquet for personal use.
o. Fee: $53 + $5 administrative, fee 58/1 da)/4 weeks, $83 + $ES
administrative fee = $88/2 days/4 weeks
2.2 The class shall be conducted in accordance with the following:
a. Class name: Adult Ladies Mornin&-Time Tennis AC: 4354 6c
i�
City of Diamond Bar ?age 15 Agreement for Recreation Services Instruction`
Session - 6 Instructor. Tennis Anyone
b. Class objective: This ladies rg ou_p is designed for players of all levels.
Students will learn the 4 basic strokes, as well as topspin,slim, overhead and Iob.
Singles and doubles scoring and strategy will also be covered._ A choice of anX
cotnbination,of days is available. You may register one day a week or multiple
days ata uced rate. Please indicate choice of day or days on the registotion
form. Pani i nt must-provide th Ir own racquet for personal use.
c. Days of class: Tuesday and/or Thursday*
d. Time of class: 9-11am
e. Date of first class: May 28, 2002
f. Date of last class: June 20.2002
g. Registration deadline: May 28.2002
h. Maximum participants: 18
i. Minimum participants: 6 `
[If minimum is not achieved by registration deadline, City reserves the right to
cancel the class, in which event this Agreement shall be deemed terminated d
of no force and effect]
j. Location of class: Maple Hill Park Courts
k. Minimum/maximum age of participants: 18t
I
1. Equipment furnished by instructor: Norte
in. Equipment furnished by City: None
n. Special information: *TuesdU is for i termediate/advanced ley ] la e
Tburs-day is for htginninglintermedigte level players. Participants u t l2rovi e
their own racquet for personal use.
o. Fee: X53+$5- admiinistrptive fee = $58/1 da, /�4 weeks. $83 +_$5
administrative fee = $8812 days/4 weeks
I
2.3 Obtain and submit to City a fully executed waiver of liability from each student
prior to allowing participation in the class.
2.4 Provide a qualified instructor approved by City to be present and prepared t
instruct at each scheduled class. Absences must be excused by City and must be preceded by not less th
24 hours advance notice. In the event of an absence, Instructor must offer a make-up class at a convenie
time. All services are to be provided by the pre -approved instructor, substitute instructors shall not
utilized without advance written percussion of City.
IIII
City of Diamond Bar Page 16 Agreement for Recreation Services Instruction
Session - 6 Instructor. Tennis Anyone
2.5 Provide and maintain at his/her own expense the class location and any and all
equipment required to perform the services as set forth in Section 2.1 above.
3. Instructor Warranties. Instructor warrants that:
3.1 It and its personnel are trained, qualified and experienced to instruct the class in a
safe and professional manner.
3.2 Its personnel are familiar with and understand the ordinances, regulations and rules
governing the performance of the services.
4. Instructor Acknowledgements. Instructor acknowledges, understands and agrees that:
4.1 City may terminate this contract at any time, with or without cause, upon level (7)
days' written notice of termination. In the event of such termination, Instructor will receive compensation
for services satisfactorily performed to the date of termination.
4.2 City may in its sole discretion change the times, days or location of the classes.
4.3 Instructor is an independent contractor and not an employee of Cit
Compensation provided for in Section 5 herein is the sole compensation of any kind provided for the
services to be performed as contemplated in this Agreement. Instructor is not eligible for benefits of y
kind, including but not limited to liability insurance, workers' compensation, health insu e,
unemployment insurance or any other benefit ordinarily accorded to employees. Instructor shall be sol ly
responsible for payment of salaries, benefits and other compensation to its employees and agents assigned to
perform the services hereunder.
4.4 Instructor and its employees and agents assume the risk of all damage or injury) to
themselves and to their personal property in the performance of the services, and forgo the right to bring
action of any kind against City, and its officers and employees, in connection with any injury or da
arising from or connected with the services provided hereunder. Instructor (on behalf of itself, is
employees and agents and its heirs, executors, administrators and assigns) hereby releases and dischar s
City and its officers, employees and agents from any and aII claims for losses, injuries, damagesr
liabilities, including personal injury and injury to personal property, arising out of or attributable o
performance of the services hereunder and further, expressly releases City and its officers, employees "d
agents from and against any and all claims or liability from their negligence.
4.5 City may contact Instructor's former employers for references, in which invent,
Instructor authorizes the release of information about Instructor's work experience and releases all such
former employer references from liability of any kind in connection with furnishing such information
City.
4.6 All matters pertaining to administration of the recreation program, admittance and
eligibility of any student and evaluation of Instructor's performance are within the sole authority anQi
discretion of City.
5. City duties. City shall:
i
5.1 Compensate Instructor for services to be provided hereunder as follows:
70%/30%
City of Diamond Bar Page 17 Agreement for Recreation Services instructionlj
Session - 6 Instructor: Tennis Anyone
6. Indemnification. Instructor shall indemnify and hold harmless City, its officers, employees and
agents from and against all claims, causes of action, liabilities and damages for injuries to persons and
property, including reasonable costs of defense and attorney fees, arising from the negligent or wrongful
acts, errors or omissions of Instructor and its employees and agents in the performance of services undenthis
Agreement. Instructor shall promptly pay the amount of any judgment rendered against City, its officers,
employees and agents for any such indemnified claims, and reasonable costs and attorney fees incurred by
City in the defense of such claims.
7. Insurance. Contractor shall be required to keep in force comprehensive Personal Liability and
Property Damage Insurance with limits of at least $1,000,000 for bodily injury or death of any one person or
for any one accident or occurrence and at least $1,000,000 for property damage.
8. Entire agreement. This Agreement constitutes the entire agreement between the parties relativto
the subject matter thereof. Statements or representations of any kind not embodied herein shall be oi�no
force and effect. This Agreement may be modified only in writing.
Executed this ��^ day of� , 2002.
Instructor's Signature
Address: 628 Blanchard Place rear
City: Claremont, CA 91711
Federal Tax ID#: 33-0732219
Phone No.: Home:
ity Manager
City of Diamond Bar
Session - 6
Work:. 909.625.2060 cell: 909.489. 238
it
Page 18 Agreement for Recreation Services Instructidn
Instructor Tennis Anyone
DISCUSSION: Tennis Anyone continues to provide quality tennis instruction to the
community. Staff therefore recommends that the City Council award a contract to Tennis
Anyone for the 2002/2003 Fiscal Year in the amount of $45,000. This contract amount is
based on actual participation during the last Fiscal Year.
ATTACHMENTS: Tennis Instruction Service Agreement
Request for Proposal
Proposal
PREPARED BY: Kim Crews, Recreation Specialist
REVIEWED
Boli PuYe
Director of Community Services
James DeStefano
Deputy City Manager
CITY COUNCIL
Agenda # 6.15b
Meeting Date: June 18, 2002
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: Approve Contract with Tennis Anyone for Recreational Tennis Classes for the
2002/2003 Fiscal Year in the Amount of $45,000.
RECOMMENDATION: Approve the contract.
FINANCIAL IMPACT: Funds to pay this contract come from revenue collected from
participants who take tennis instruction classes in the City's recreation prograrT. It is
estimated that about 1,300 participants will take tennis classes in the 2002/2003 Fiscal Year,
generating approximately $67,000 in revenue. A $5.00 administrative fee per registration is
deducted and retained by the City of Diamond Bar. The remaining revenue is split vith the
instructor on a 70%/30% basis, with 70% going to the instructor and 30% going to the City of
Diamond Bar. With total annual estimated revenue of $67,000, approximately $42,350 will be
paid to the instructor and the City will retain $24,650. These estimates are based on average
tennis class registration over the past two fiscal years. Actual revenue and instructor
payments will depend upon how many people actually sign up for the tennis instruction
classes during the 2002/2003 Fiscal Year.
BACKGROUND: On August 2, 2000, staff released a Request for Proposals (:IFP) to
eight (8) known tennis instruction providers. Two proposals were received in response to the
RFP. Staff interviewed representatives from both of the companies submitting proposals and
checked their references. It was determined that Tennis Anyone would provide t le best
tennis instruction program for the City of Diamond Bar.
On October 3, 2000, the City Council awarded a contract to Tennis Anyone in the aunt of
$40,000 for recreational tennis instruction for the 2000/2001 Fiscal Year. A provisioi oin the
agreement allows the contract to be extended on an annual basis, if the extension is deemed
to be in the best interest of the city. The contract was extended by City Council on Noivember
6, 2001 for the 2001/2002 Fiscal Year in the amount of $40,000.
CITY COUNCIL
Agenda #
6.17
Meeting Date: June 18. 2002
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manag r
TITLE: APPROVAL OF A COMMENT LETTER TO THE COUNTY OF ORANGE RE ARDING
THE DRAFT ENVIRONMENTAL IMPACT REPORT FOR THE PROPOSED EUVO
ENERGY 1 TONNER HILLS PROJECT IN BREA.
RECOMMENDATION:
It is recommended that the City Council approve the concepts expressed in the draft comment letter
and direct staff to finalize a letter to be signed by the Mayor.
BACKGROUND:
Neuvo Energy has proposed a 789 acre planned community in the City of Brea Sphere -of
Influence.
The project is comprised of 914 residential dwelling units within 8 neighborhoods, 32.7 acr
s for
public uses, 15 acres for oil and gas extraction activities, 7.7 acres for commercial uses an
5.8 acres
for park uses. The project proposes a road network to support the development that inclu
es the
proposed extension of Tonner Canyon Road to the development site. The City of Diamon
Bar has
reviewed the Draft EIR and supports the proposed roadway connection. Such a connectio
would
further the stated Goals of the Diamond Bar and Chino Hills General Plans and the efforts
f the Four
Corners Transportation Committee to develop an alternative by-pass road around the City
f
Diamond Bar. A draft comment letter expressing the roadway issue in more detail has been
prepared
by our Consultant, Gary Neely, and is attached for City Council review and approval. Com
ents on
the DEIR are due to the County of Orange no later than June 25, 2002.
PREPARED BY:
James DeSte ano
Deputy City M Hager
Attachments - Draft Comment Letter
Project Vicinity Map
Project Description
Concept Development Plan
Orange County Master Plan of Arterial Highways
DRAFT COMMENT LETTER
Thank you for affording our city the opportunity to respond to the Draft Environmental Impact
Report (No. 581, State Clearinghouse No. 2001031137) for Nuevo Energy's Tonner Hills Planned
Community
Our comments will be limited to regional traffic issues, as this negative situation has some
mitigation potential with this proposed development.
The Diamond Bar General Plan's Circulation Element includes the following statements:
"There is a need to consider a bypass roadway around the City of Diamond Bar to discourage'
regional traffic from using the City's local streets for cut -though purposes only. This is of regional
concern and involves multiple jurisdictions. It is important for the City to take the lead in assuring
that any proposed project directly benefits Diamond Bar residents and achieves the goals of tis
General Plan." (Page V-20)
.... it will be the policy of the City to: ........... seek cooperation of adjoining jurisdictions in
managing growth and assigning responsibility for infrastructure improvements to support that
growth..." (Page V-20)
With those points in mind, we note that the DEIR's discussion of related traffic matters does n�t
address the potential of a much needed regional bypass roadway traversing the northern porton
of the property in question in order to connect to the SR57 at the existing Tonner Canyon Road
interchange.
To be fair, it should be acknowledged that the DEIR (on page 4.7-17) does provide a copy of the
Orange County Master Plan of Arterial Highways (MPRH) and the MPAH does not currently include
a direct reference to this potential bypass roadway. Rather, that segment of the best potential
alignment for this bypass roadway, as it directly relates to the Nuevo property, is shown on the
MPAH as a dotted line and labeled "Valencia Av",
The DEIR further refers to the roadway in question (page 4.7-2) as the "Tonner Canyon Road
connection to Valencia Avenue" and it also points out, accurately we understand, that there ae
"efforts currently underway to delete the planned Tonner Canyon Road connection from the
County's MPAH".
I
It is probably understandable that Nuevo's DEIR would need to take this approach in their
handling of this topic. It was, in fact, subsequent to the DEIR's filing that the lawsuit over the
ownership of the easterly adjacent 2,400 acres (The former Firestone Boy Scout Reservation) as
adjudicated.
With that question recently resolved, however, it is Diamond Bar's opinion that the situation has
changed. We feel the new owner would be cooperative in accommodating an easement for a
proposed regional bypass roadway alignment such that an Eastern connection to Eucalyptus!
Avenue in San Bernardino County would be possible.
Coupling this crucial segment of a regional bypass road to the segment that could traverse Nuevo
Energy's property from Valencia Avenue to the SR57 affords a unique and unparalleled
opportunity to make substantial progress in reducing existing and projected traffic congestio on
the numerous surrounding surface streets of three cities in three counties. We feel this poten ial
warrants more extensive deliberation and analysis within the Nuevo Energy DEIR than Curren ly
exists.
Parenthetically, we also see merit in expanding this discussion to include the possibility and
effects related to having the proposed bypass road extended even further west, beyond the SR57,
to Harbor Blvd./Fullerton Road. As such, the bypass road could also traverse the westerly
contiguous Aera Energy property, which we understand is also soon to be formally proposed for
development
We believe such a bypass roadway, once fully constructed, has the potential of significantly
reducing existing and projected traffic congestion on Grand Avenue in both Diamond Bar and
Chino Hills, as well as Diamond Bar Blvd and Brea Canyon Road in Diamond Bar, Carbon Canyon
Road in Chino Hills, Pathfinder and Colima Roads in Rowland Heights, as well as Central Avenue,
Lambert Road, Birch Street, Imperial Highway, Valencia Avenue, Kraemer Blvd and Brea Blvd in
the City of Brea.
At a minimum, we know that both our draft study (Parsons Brinkerhoff) and other professional
traffic studies (such as those done in conjunction with the Four Corners Transportation
Committee) predict, as a direct result of this bypass roadway's construction, that there would
immediately be tens of thousands less cut -through traffic cars per day on Diamond Bar Blvd and
Grand Avenue in our City.
These studies were conducted before San Bernardino and Riverside Counties released their
respective plans for the imminent development of their Agricultural Preserve, now projected to be
"home" to 200,000 new residents (A substantial percentage of which will be added to the
thousands making their daily commute to and from Orange County via our City's surface stre$ts)
within the next five years.
In the past twenty years, there has been only one professionally engineered alternative that offers
Diamond Bar's and Chino Hills' residents even the potential for relief from this traffic problem4
That alternative amounts to providing an additional East-West route between the SR57 and the
Inland Empire. For many years now, Diamond Bar's leaders have been calling this route a
"Regional Bypass Roadway".
There is only one realistic western terminus for this proposed Bypass Roadway at the SR57. chat
is the existing SR57 interchange at Tonner Canyon Road. All other potential points of connec ion
would require extensive and very expensive tunneling and/or the removal of very large numbors
of existing residences.
We fully appreciate the City of Brea's elected leadership's frequently stated objection to havin an
eastbound onramp to, or Westbound off -ramp from this proposed bypass roadway at the poi t it
would intersect Valencia Avenue in their Sphere of Influence. We completely agree that those
additions would only serve to help solve Diamond Bar's and Chino Hills's traffic problems at he
expense of compounding the traffic problems on Brea's surface streets and, as a good neigh or,
our city would not support such a "solution" either.
But, there is no legal requirement to include those specific on -ramps and off -ramps nor, there ore,
a need to suffer those specific effects as a result of providing this additional route to the SR5T for
the Inland Valley residents.
In fact, by extending the proposed bypass road beyond the SR57, across the Aera Energy's
property and over to Harbor Blvd/Fullerton Road in Rowland Heights, there is an added benef t of
not only providing a substantial level of traffic relief on Brea's surface streets east of SR57, bi it
also on their east/west arterials located between those two heavily traveled northlsouth corric ors
as well.
i
Additionally, we would anticipate it to be in the City of Brea's best interest if the trash truck traffic
related to the Brea Olinda Landfill facilities were to be rerouted from the Imperial BlvdNalencila
Avenue ingresslegress route that currently serves as this type of traffic's sole alternative. As
such, we would see the need for and agree that both an Eastbound off -ramp from, and a
Westbound onramp to, the proposed bypass roadway at the point that it intersects Valencia
Avenue would be necessary.
Lastly; our City's leadership is very aware of the comments made by some special interest groups
regarding potential impacts that the proposed regional bypass road might have on Los Angeles
County's Significant Ecological Area (SEA) located in and around Tonner Canyon.
As such, we recently requested clarification (from the Director of Biological Services for the firm
that originally wrote and recently revised the Los Angeles County Department of Regional
Planning's SEA policies) as to LA County's perspective on this potential roadway as it relates to
SEA 15 (see attached correspondence).
Included in his response were two statements that need to be considered in relation to those
special interest groups' who often use the SEA as an objection to the potential construction o a
regional bypass roadway. They are:
"Our (SEA) study is neither a strict template for preservation, nor a strict template for
development." and,
i
"....it is very conceivable that (the bypass road) could be sensitively designed so as to avoid (�r
compensate for) core habitats and linkages whereby SEA integrity is not compromised."
In truth, Diamond Bar's General Plan includes -- and the City's leadership takes very seriously --
an extensive discussion of what the elements and pre -construction considerations should belfor
just such an environmentally sensitive roadway.
For these reasons, the City of Diamond Bar requests that the County require, in conjunction ith
any approval of Nuevo Energy's proposed Tonner Hills development, the inclusion of the roa way
segment referred to as "Valencia Av" on Orange County's Master Plan of Arterial Highways, a d
alternatively described in Nuevo Energy's DEIR as being the "Tonner Canyon Road connectio to
Valencia Avenue".
We also request that the County of Orange strongly resist removing this road segment from t�eir
MPAH, either as a result of the apparent misguided pressure from the City of Brea to do so oras
an inadvertent result of approving a DEIR that does not truly nor comprehensively address it�
related project's potential role in and responsibilities for regional traffic congestion relief.
---------------
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---------------
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Tonner Hills Planned Commun& EIR _ ._ _ 3. Project Description
3. Project Description
3.1 Description of Project
Nuevo Energy Company proposes a comprehensive plan to develop 789.8 acres of land that has been
used for oil and gas production for approximately 100 years. The proposed pian involves development
ofa master -planned community that combines residential, open space, recreational, public/institutional,
and mixed uses. The plan also incorporates continued operation of oil and gas production facilities. The
project applicants have carefully evaluated the opportunities and constraints associated with establishing
residential development toensure a balanced community. The site plan is mindful ofexisting topography
and unique landforms and minimizes impacts to undisturbed areas. In support ofthis effort, the propos
project maximizes the use of existing infrastructure improvements resulting from the industrialized use
of the site, such as roadways, sewers, building pads, graded and paved areas, oil operations equipment,
and targets construction to areas already touched by development. Exhibit 3-1 illustrates the propo d
Planned Community land use diagram. (The City water tanks within the project footprint depicted n
Exhibit 3-1 are not a part of the project.) The plan provides for the following land uses:
Table 3.1 - Tonner Hills Proiect Summary
PA
Land Use
Acres
Minimum Lot Size/
Target Lot Size
Dweilin
Units
1
SFD/Cluster SFD
15.0
SFD: 4,000 SF; Cluster SFD: 2,600 SF/5,000 SF
6
2
SFD/SFA/Cluster SFD
11.5
SFD: 4,000 SF; Cluster SFD: 2,600 SF/N/A
11
3
SFD/Cluster SFD
42.7
SFD: 4,000 SF; Cluster SFD: 2,600 SF/N/A
23
4
SFD
41.9
4,000 SF/5,000 SF
18
5
SFD
26.0
4,000 SF/5,000 SF
11
6
SFD
26.6
4,000 SF/6,000 SF
10
7
SFD
17.5
4,000 SF/6,000 SF
5
8
SFD
Subtotal
12.7
193.9
8,000 SF/8,000 SF
4
9141
9
Mixed Use
7.7
Approximately 77,000 SF
10
Wildcatters Park
5.8
Main Oil Facility
15.0
Collector Streets
20.6
I 1
Open Space (includes 32.7-
acre potential public use
area) and oil wells
546.8
Project Total 1
789.8
1
1 91
SFD = single-family dwelling. residential
SFA — single-family attached, residential
SF = square feet
Draft EIR
3-1 CLLlli MW-AnAm.5A���Cnur�ti
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3. Project Description Tonner HIM Planned Community EIR
As part of the proposed project, the existing oil and gas production facilities will be consolidated,
abandoned, or relocated on the site. Remediation efforts will be implemented to eliminate contamination
on-site. Additional details of the project and the potential environmental effects of the project are
contained in Chapter 4, the Environmental Analysis, of this document. The City water tanks within the
project footprint depicted in Exhibit 3-1 are not a part of the project.
The project is comprised of a variety of land uses, including:
Open SpaceJParks/Public Use - The Planned Community provides a network of pedestrian
greenbelts and trails, including pocket parks and passive open space areas. A multi -use trail lis
proposed within the northern portion of the development to provide a link through the site to the
County's regional riding and hiking trail system. A network ofopen space corridors is proposed.
The open space corridors are intended to provide connectivity between the open space areas
located west of the Orange (SR 57) Freeway with the open space areas east of the Orange
Freeway in Chino Hills State Park. The open space will include oil wells for ongoing Oil
production.
Exhibit 3-2 depicts the project open space component in the context of a regional open spate
plan.
The 5.8 -acre private Wildcatters Park will be improved as a private park and maintained by the
Tonner Hills Master Homeowners Association. The park will maintain its current barbecue and
picnic areas, passive recreation areas, restrooms, and parking. Portions of the park will be 1 ft
as open space. The project will also provide for passive parks located within the residential
planning areas which will be improved with thematic landscaping, benches, and pergolas.
The project has reserved 32.7 acres in the southeastern portion of the site for potential pubis
acquisition uses such as sports fields or school facilities. The property owner has made available
this land for purchase by the City of Brea or any other interested public agency. Developm t
plans for this area have not been developed. Further analysis pursuant to CEQA will be rrequireu
when specific public uses have been defined and development pians area available. Howe v ,
in order to assess cumulative impacts, reasonable assumptions have been made as to future us s,
and those impacts have been addressed in the Traffic and other sections.
Residential - Residential land uses will be developed into 8 distinct neighborhoods with each
neighborhood bordered by natural open space. The neighborhoods will provide up to 914
residential units, composed of traditional single-family detached homes, single-family cluster
homes, and single-family attached homes. The neighborhoods will be linked to recreational uses
and natural and enhanced open space areas.
Mixed Use - The proposed mixed use commercial area will be located at the southweste y
comer of the site and will be developed as a neighborhood convenience retail center, with e
potential for residential uses integrated into the retail/service commercial businesses.
Draft EIR
re¢ 4102. prinlrJ 4/79102
3_2 Cl.11tu I -4W. A1114l,61U x:
Tanner Hilis Planted Community EIR 3. Project Description
Oil Facilities - The Planned Community includes a long-term plan for the phasing of new
development with selective abandonment and consolidation of certain oil production facilities.
The proposed project includes approximately 15.0 acres to be allocated exclusively to oil field -
related facilities that will remain in operation as long as oil production is economically viable.
Other oil field facilities will be incorporated into residential neighborhoods and also remain lin
existing open space.
Throughout the project site, some oil and gas production facilities are scheduled to eitherremain
in place or be relocated for continued operation. Exhibit 4.1-2 on page 4.1-5 depicts the locations
of on-site oil wells. The existing gas plant will remain in place and will be screened from vie
The two existing tank farms used for processing crude oil will be consolidated within the existmig
Tonner Canyon tank farm in the northwestern corner of the site. This location is isolated from
residential uses and surrounded by open space. Remediation efforts will also be implemented to
eliminate contamination from the site and reduce the potential for public health and safety
impacts.
When oil field facilities are locatedwithin oradjacent to residential and/oropen space areas, they
would be designed to be compatible with such uses.
• Circulation - The Planned Community includes the construction of an internal roadway
circulation network utilizing the existing oil production roadways to the maximum extent
feasible. The primary access points to the project will be from Kraemer Boulevard and Tonncr
Canyon Road.
Proposed Tonner Hills Road will provide access from Tonner Canyon Road to the central a
of the project. The project is proposed to be gated, with gates located at the Kraemer Bouleva d
and Tonner Hills Road project entrances. Correspondingly, the project street system will be
privately maintained by the Tonner Hills Homeowners Association.
The project includes a proposed zone change. The proposed zone change application requests changi
the existing site zoning from "Al" (General Agriculture) to "PC" (Planned Community) to establish
Tonner Hills Planned Community. The Planned Community contains land use regulations and planning
procedures for the project. In conjunction with the Planned Community, an Area Plan has been prepared
that provides a detailed breakdown of development statistics by individual planing area. T e
community -wide Area Plan provides a mechanism for review ofthe relationship of land uses, one to e
other, throughout the Planned Community.
3.2 Project Area History
The Planned Community site encompasses three oil and gas producing properties comprising 789.8
owned entirely by Nuevo Energy Company. These properties include the Steams Fee, the East Nat
Fee, and the Columbia Fee (Exhibit 4.14-1 in Section 4.14, Mineral Resources illustrates the bounc
Draft EIR
4102. p-1.1 412VIO2
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Exhibit
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4.7-17
CITY COUNCIL
Agenda # 7.1.1
Meeting Date: June 18, 2002
AGENDA; REPORT
TO: Honorable Mayor and Members the City Council
VIA: Linda C. Lowry, City Manag-'
TITLE: RESOLUTION NO. 2002 -XX, A ESOLUTION OF THE CII Y
COUNCIL OF THE CITY OF DIAMOND BAR LEVYING AN
ASSESSMENT ON CITY OF DIAMOND BAR LANDSCAPIIIS G
ASSESSMENT DISTRICT NO. 38 FOR THE FISCAL YEAR 2002-03.
RECOMMENDATION:
That the City Council approve Resolution No. 2002 -XX, A Resolution of the City �ouncil of
the City of Diamond Bar Levying an Assessment on City of Diamond Bar Landscaping
Assessment District No. 38 for the Fiscal Year 2002-03.
FINANCIAL SUMMARY:
The requested District 38 levy rate of $15.00 per parcel will generate approximately
$264,870 in assessment revenue. The assessment rate remains the same asp the rate
applied at the date of Diamond Bar's incorporation. The assessment revenues shall be
deposited in Special Revenue Landscape Fund 138 and shall apply toward th6 2002-03
operation, maintenance, capital budget, and a small reserve for future capital impr vements.
The total annual budget of the District is $652,695. The itemized budget for Dis rict 38 is
included in the attached Engineer's Report, Financial Analysis, page 4.
BACKGROUNDMISCUSSION:
The landscaping improvements to be maintained by District 38 are the parkways long the
northerly side of Grand Avenue (between Diamond Bar Boulevard and Summitrid a Drive),
the southerly side of Temple Avenue (between Diamond Bar Boulevard and Golde�i Springs
Drive), along Golden Springs Drive (between Torito Lane and Temple Avenue)and the
streetscape improvements along Brea Canyon Road (between Pathfinder Roac and the
Southerly City Limit); and the medians throughout the City. This reflects a total
maintenance area of 10.34 acres. The maintenance and servicing of public la dscaping
improvements installed and constructed in public places in the city provides a spec al benefit
which is received by each and every lot or parcel within the District, tending to enhance their
value. The estimated number of parcels within the District is 17,658 parcels.
This proposed assessment has been determined to be exempt from the provisions of
Proposition 218 as set forth in Section 5(a): Any assessment imposed exclusively to finance
the capital costs or maintenance and operation expenses for sidewalks, streets; sewers,
water, flood control drainage systems or vector control.
Prepared By:
Sharon Gomez, Management Analyst
REVIEWED BY:
vi . Liu
Director of Public Works
Attachments: Resolution No. 2002 -XX
Engineer's Report
�/- -�p
Jdw/es DeStefai o
Deputy City Manager
RESOLUTION NO. 2002-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR LEVYING AN ASSESSMENT ON CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 38 FOR THE FISCAL
YEAR 2002-03.
A. RECITALS.
(i) By its Resolution No. 2002-37, this Council approved a report of the City
Engineer related to City of Diamond Bar Assessment District No. 38 prepared pur uant
to California Streets and Highways Code Section 22623, described the improvements
thereon and gave notice of and fixed the time and place of the hearing on the qu�stion
of assessment thereon for fiscal year 2002-03. A diagram of the area encompassed by
said assessment district is attached hereto as Exhibit "A-1."
{ii) Said hearing was duly and properly noticed, commenced at the South
Coast Air Quality Management Auditorium, 21865 East Copley Drive, Diamond', Bar,
California on June 18, 2002, and was concluded prior to the adoption of this Resolution.
(iii) All legal prerequisites to the adoption of this Resolution have occurred.
B. RESOLUTION.
NOW, THEREFORE, the City Council of the City of Diamond Bar does hereby
find, determine and order as follows:
1. The Recitals, as set forth in Part A of this Resolution, are in all res ects
true and correct.
2. This Council hereby expressly overrules any and all protests filed
objecting to the proposed improvements specified herein or the assessment Ivied
therefor.
3. Based upon its review of the report of the City Engineer referred to
hereinabove, and other reports and information, the City Council hereby finds that (i)
the land within the said District will be benefitted by the improvements specified in, said
1
report, (ii) said District includes all of the lands so benefitted, and (iii) the net amount to
be assessed upon the lands within said District for the 2002-03 fiscal year, in
accordance with said report, is apportioned by a formula and method which fairly
distributes the net amount among all assessable lots or parcels in proportion to the
estimated benefits to be received by each such lot or parcel from the improvements
4. The improvements specified in the report hereinabove referred to which is
on file with the City Clerk of the City of Diamond Bar are hereby ordered leo be
completed.
5. The assessment diagram contained in the report referred to hereinabove
and the assessment of $15.00 for each assessable lot located within said Distri It are
hereby adopted and confirmed and said assessment hereby is levied for the 2002-03
fiscal year.
6. The assessment is in compliance with the provisions of the Act, and the
City Council has complied with all laws pertaining to the levy of an annual assessment
pursuant to the Act. The assessment is levied for the purpose of paying the cost and
expenses of the improvements described in the report referred to hereinabove for fiscal
year 2002-03.
7. The City Treasurer shall deposit all moneys representing assessments
collected by the County to the credit of a special fund for use in City of Diamon� Bar
Assessment District No. 38.
8. The City Clerk is hereby authorized and directed to file the diagra and
assessment with the County Auditor, together with a certified copy of this Res ol tion
upon its adoption.
9. A certified copy of the assessment and diagram shall be filed in the ffice
of the City Clerk and open for public inspection.
10. The City Clerk shall certify to the adoption of this Resolution.
2
ADOPTED AND APPROVED this day of
Wen C. Chang, Mayor
, 2002.
I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify th�t the
foregoing Resolution was passed, approved and adopted at the regular meeting of the
City Council of the City of Diamond Bar held on the da� of
2002, by the following Rall Call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
Lynda Burgess, City Clerk
City of Diamond Bar
3
Wid
si
SAN
CDUWY
EXHIBIT "A-lf"
ASSESSMENT DIA RAM
ASSESSMENT DISTRI T N0.38
FISCAL YEAR 200 03
for the
CITY OF DIAMOND 64R
E
u
SHEET t OF TSHEEY
C A aAMaND BAR BLVD.
B. GRAND AVE. 11
C. GOLDEN SPRWGS RD. 157 PWY OVERCTOSSING
TO WEST CITY LUTS
PARKWAYS:
D. GAMMON DAVE.A 9i
- VRIDGETD
DIAMIDND BM BLVD,
D. N NORM SIDE
E. TEMPLE - DLAMOND BAR OLVO. TO `
00L WN Sv RD n SIDE
f. oZ eV D Tor to to
g' o-5o8y-8i.tydL. i athfind
Total. Area; g 5
Ground Cover 19 acres
ASSESSMENT DISTRICO%T N0.38
FISCAL YEAR 200 a - 0 3
for the
CITY OF DIAMOND B R
Exhibit "B-1
GF�B�@_ _
UR1�
.. I�
ENGINEER'S REPORT
Update of
ASSESSMENT DISTRICT NO. 38
Fiscal Year 2002-03
CITY OF DIAMOND BAR
Preliminary: May 21, 2002
Prepared by:
GFB-FRIEDRICH & ASSOC., INC.
6529 Riverside Avenue, Suite 230
Riverside, CA 92506
TABLE OF CONTENTS
Pag
INTRODUCTION 1
BOUNDARIES OF DISTRICT 2
IMPROVEMENTS 13
Landscaping
FINANCIAL ANALYSIS 4
i
Revenue
Appropriations
METHOD OF APPORTIONMENT 6
ASSESSMENT 7
ASSESSMENT ROLL
Exhibit "A-1" - Assessment Diagram
Exhibit "B-1" - Improvement Map
INTRODUCTION
Pursuant to the order of the City Council of the City of Diamond Bar, this report is prepared in
compliance with the requirements of Article 4, Chapter 1, Landscaping and Lighting Act of
1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California.
This report presents the engineering analysis for the 2002-03 Fiscal Year for the district known
as:
ASSESSMENT DISTRICT NO. 38
CITY OF DIAMOND BAR
(Hereinafter referred to as "District")
This District, by special benefit assessments, provides funding for the maintenance of
landscaped areas owned by the City of Diamond Bar which are located in public rights-of�way
within the City of Diamond Bar.
Section 22573, Landscaping and Lighting Act of 1972, requires assessments to be levied
according to benefit rather than according to assessed value. The section states:
"The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount among
all assessable lots or parcels in proportion to the estimated special benefits to be
received by each such lot or parcel from the improvements.
The determination of whether or not a lot or parcel will benefit from the improvements
shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with
Section 5000)) [of the Streets and Highways Code, State of California]."
As the assessments are levied on the basis of benefit, they are considered a user's fee, not a
tax, and, therefore, are not governed by Article XIIIA of the California Constitution.
Properties owned by public agencies, such as a city, county, state or the federal
government, are not assessable by law.
BOUNDARIES OF DISTRICT
The boundary of the District is completely within the City limits of the City of Diamond Bar
and is shown on the Assessment Diagram (on file in the office of the City Clerk at the City
Hall of Diamond Bar as Exhibit "A-1 "). AlI parcels of real property included within the
District are described in detail on maps on file in the Los Angeles County Assessor's office.
IMPROVEMENTS
The facilities and items of servicing and maintenance included within the District are as
follows:
Landscaping
Servicing means the furnishing of water for the irrigation of any landscaping, the operation of
any fountains, or the maintenance of any other improvements.
Maintenance means the furnishing of services and materials for the ordinary and usual
maintenance, operation and servicing of any improvement, including:
Repair, removal or replacement of all or any part of any landscape improvement.
2. Providing for the life, growth, health and beauty of landscaping, including without
limitation, cultivation, irrigation, trimming, spraying, fertilizing, or treating for d Beast
or injury.
3. The removal of trimmings, rubbish, debris and other solid waste.
Improvements to be serviced and maintained include, but are not limited to, median islan and
parkway landscaping on major streets and thoroughfares in the City of Diamond Bar. Exhibit
"B-1, " attached hereto, shows the location and extent of the landscaping improvements tol, be
maintained by the proceeds from this assessment district.
Brea Canyon Road Streetscape Improvements Project from Pathfinder Road to the Southerly
City Limit is eligible under District No. 38 and is hereby included for maintenance, although it
is not designated in Exhibit B-1.
3
FINANCIAL ANALYSIS
The estimated funding for maintenance and servicing of landscaping for the update of
Assessment District No. 38 for the 2002-03 Fiscal Year is as follows:
Revenue:
Appropriation Fund Balance (from FY 2001-02)
Property Tax - Special Assessments
Interest Revenue
TOTAL
Appropriations:
Personnel Services
Salaries
City Paid Benefits
Retirement
Worker's Compensation Expense
Short/Long Term Disability
Medicare Expense
Cafeteria Benefits
Operating Expenses
Advertising
Utilities
Maintenance -Grounds & Bldg
Professional Services
Contract Services
Capital Outlay
Capital Improvements
Transfer to CIP Fund **
Reserve for Future Capital Improvements
2002-03
Recommended Budget
$ 367,825
264,870
20,000
$ 652,695
16,950
220
1,980
690
10
250
2,650
2,000
92,940
15,000
20,600
68,325
15,000
412,410
3,670
TOTAL $ 652,695
* Includes replacement of irrigation controller clocks (10 controllers @ $1,500/each)
** Grand Avenue Median (40%) ($38,400).
Slope Maintenance Easements - SIE Corner of Diamond Bar Blvd. at Temple Ave. and Eastside of
Diamond Bar Blvd. at S. Golden Springs ($128,000).
Landscape Improvements - Diamond Bar Blvd. between Maple Hill Rd. and Mountain Laurel Way
($128,140).
Landscape Improvements - Pathfinder Rd. at Evergreen Springs Dr. ($55,120).
Landscape Improvements - BCR at Gerndal St. ($34,460).
Landscape Improvements - Golden Springs Dr. at Adel Ave. ($28,290).
4
Plans and Specifications
Plans and specifications showing the general nature, location and extent of the proposed
improvements are on file in the office of the City Clerk and available for public inspection.
METHOD OF APPORTIONMENT
The net amount to be assessed upon lands within the District in accordance with this report is
apportioned by a formula and method which fairly distributes the amount among all assessable
lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from
the improvements, namely the maintenance and servicing of public landscaping improvements
within such District. The maintenance and servicing of public landscaping improvements
installed and constructed in public places in the City of Diamond Bar provides a special bnefit
which is received by each and every lot or parcel within the District, tending to enhance Heir
value,
The primary benefits of landscaping are as set forth below:
Beautification of the streets which are used by all of the residents in Diamond Bar.
2. A sense of community pride resulting from well-maintained green spaces.
3. The enhancement of the value of property which results from the foregoing benefits
Existing land use information indicates that well over 90 percent of the parcels within the ' ity
of Diamond Bar are residences. Because the special benefits derived apply equally to all
residents and parcels, it has been determined that all assessable parcels would receive the �ame
net assessment.
ASSESSMENT
The amount to be assessed upon the lots and parcels within the District and the amount
apportioned to each assessable parcel within the District is shown in the table below.
Estimated Assessment Requirements:
$264,870
Estimated Number of Parcels:
$ 17,658
Estimated Assessment Per Parcel:
$ 15.00
2001-02 Assessment Per Parcel:
$ 15.00
2002-03 Assessment Per Parcel:
$ 15.00
Difference:
$ 0.00
7
ASSESSMENT ROLL
The individual 2002-03 assessments, tabulated by Assessor's parcel number, are shown on an
Assessment Roll on file in the Office of the City Clerk of the City of Diamond Bar as Exhibit
"C" and are made a part of this report by reference. (The Assessment Roll is not included in
this report due to its volume.)
Dated: .2002
.13
GFB-FRIEDRICH & ASSOC., INC.
i�
JOHN A. FRIEDRICH
EXHIBITS
CITY COUNCIL
Agenda # 7. 1 •2
Meeting Date: June 18, 2002
AGENDA REPORT
TO: Honorable Mayor and Members o the City Council
VIA: Linda C. Lowry, City Manag �L
�1
TITLE: RESOLULTION NO. 2002 -XX, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR LEVYING AN
ASSESSMENT ON CITY OF DIAMOND BAR LANDSCAPING
ASSESSMENT DISTRICT NO. 39 FOR THE FISCAL YEAR 2002-
03.
RECOMMENDATION:
That the City Council approve Resolution No. 2002 -XX, A Resolution of the City Council
of the City of Diamond Bar Levying an Assessment on City of Diamond Bar
Landscaping Assessment District No. 39 for the Fiscal Year 2002-03.
FINANCIAL SUMMARY:
The requested District 39 levy rate of $130.00 per parcel will generate approximately
$164,450 in assessment revenue. The assessment rate remains the same as the rate
applied at the date of Diamond Bar's incorporation. The assessment revenues shall be
deposited in Special Revenue Landscape Fund 139 and shall apply toward the 20C12-03
operation, maintenance, capital budget, and reserve for future improvements. The
District budget totals $369,430. The itemized budget for District 39 is included in the
attached Engineer's Report, Financial Analysis, page 4.
BACKGROUNDIDISCUSSION:
The landscaping improvements to be maintained by District 39 are the mini p rks,
slopes, and open space areas within the Assessment diagram as reflected in Exhibit "A-
2" of the Engineer's Report. This reflects a total maintenance area of 60.45 acres.The
maintenance and servicing of public landscaping improvements installed and
constructed in public places in the city provides a special benefit which is received by
each and every lot or parcel within the District, tending to enhance their value. The
estimated number of parcels within the District is 1,265 pa�cels.
This proposed assessment has been determined to be exempt from the provisions of
Proposition 218 as set forth in Section 5(b): Any assessment imposed pursuant to a
petition signed by the persons owning all of the parcels subject to the assessment at the
time the assessment is initially imposed.
Prepared By:
Sharon Gomez, Management Analyst
REVIEWED BY:
David G. Liu
Director of Public Works
Attachments: Resolution No. 2002 -XX
Engineer's Report
Mill
James DeSttager
o
Deputy City
RESOLUTION NO. 2002-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR LEVYING AN ASSESSMENT ON CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39 FOR THE FISCAL
YEAR 2002-03.
A. RECITALS.
By its Resolution No. 2002-38, this Council approved a report of the City
Engineer related to City of Diamond Bar Landscaping Assessment DistrictN 39
prepared pursuant to California Streets and Highways Code Section 22623, desc ibed
the improvements thereon and gave notice of and fixed the time and place of the
hearing on the question of assessment thereon for fiscal year 2002-03. A diagram of
the area encompassed by said assessment district is attached hereto as Exhibit "A-2."
(ii) Said hearing was duly and properly noticed, commenced at the
Coast Air Quality Management Auditorium, 21865 East Copley Drive, Diamond) Bar,
California on June 18, 2002, and was concluded prior to the adoption of this Resol
(iii) All legal prerequisites to the adoption of this Resolution have occu
B. RESOLUTION.
NOW, THEREFORE, the City Council of the City of Diamond Bar does h�reby
find, determine and order as follows:
1. The Recitals, as set forth in Part A of this Resolution, are in all resects
true and correct.
1
2. This Council hereby expressly overrules any and all protests filed
objecting to the proposed improvements specified herein or the assessment levied
therefor.
3. Based upon its review of the report of the City Engineer referred to
hereinabove, and other reports and information, the City Council hereby finds that (i)
the land within the said District will be benefitted by the improvements specified in said
report, (ii) said District includes all of the lands so benefitted, and (iii) the net amo�nt to
be assessed upon the lands within said District for the 2002-03 fiscal year, in
accordance with said report, is apportioned by a formula and method which fairly
distributes the net amount among all assessable lots or parcels in proportion t, the
estimated benefits to be received by each such lot or parcel from the improve
4. The improvements specified in the report hereinabove referred to which is
on file with the City Clerk of the City of Diamond Bar are hereby ordered r be
completed.
5. The assessment diagram contained in the report referred to hereinabove
and the assessment of $130.00 for each assessable lot located within said District are
hereby adopted and confirmed and said assessment hereby is levied for the 2062-03
fiscal year.
6. The assessment is in compliance with the provisions of the Act, and the
City Council has complied with all laws pertaining to the levy of an annual assessment
pursuant to the Act. The assessment is levied for the purpose of paying the costs and
expenses of the improvements described in the report referred to hereinabove for fiscal
year 2002-03.
7. The City Treasurer shall deposit all moneys representing assessments
collected by the County to the credit of a special fund for use in City of Diamond Bar
Assessment District No. 39.
E
8. The City Clerk is hereby authorized and directed to file the diagram and
assessment with the County Auditor, together with a certified copy of this Resolution
upon its adoption.
9. A certified copy of the assessment and diagram shall be filed in the office
of the City Clerk and open for public inspection.
10. The City Clerk shall certify to the adoption of this Resolution.
ADOPTED AND APPROVED this day of , 2002.
Wen C. Chang, Mayor
1, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify thst the
I
foregoing Resolution was passed, approved and adopted at the regular meeting �f the
City Council of the City of Diamond Bar held on the day of
2002, by the following Roll Call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
Lynda Burgess, City Clerk
City of Diamond Bar
3
SHEET I 0 1 SHEET
EXHIBIT "A-2"
ASSESSMENT DIAGRAM
ASSESSMENT DISTRICT N0, 39
FISCAL YEAR 2002-03
forthe
CITY OF DIAMOND BAR
EXHIBIT "B-2"
ASSESSMENT DISTRICT N4, 39
FISCAL YEAR 2002-03
forthe
CITY OF DIAMOND BAR
SHEET I OF 1 SHEET
ENGINEER'S REPORT
Update of
ASSESSMENT DISTRICT NO. 39
Fiscal Year 2002-03
CITY OF DIAMOND BAR
Preliminary: May 21, 2002
Prepared by:
GFB-FRIEDRICH & ASSOC., INC.
6529 Riverside Avenue, Suite 230
Riverside, CA 92506
TABLE OF CONTENTS
INTRODUCTION
BOUNDARIES OF DISTRICT
IMPROVEMENTS
Landscaping
FINANCIAL ANALYSIS
Revenue
Appropriations
METHOD OF APPORTIONMENT
ASSESSMENT
Page
1
2
3
4
5
6
ASSESSMENT ROLL 7
Exhibit "A-2" - Assessment Diagram
Exhibit "B-2" - Improvement Map
INTRODUCTION
Pursuant to the order of the City Council of the City of Diamond Bar, this report is prepared in
compliance with the requirements of Article 4, Chapter 1, Landscaping and Lighting Act of
1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California.
This report presents the engineering analysis for the 2002-03 Fiscal Year for the district known
as:
ASSESSMENT DISTRICT NO. 39
CITY OF DIAMOND BAR
(Hereinafter referred to as "District").
This District, by special benefit assessments, provides funding for the maintenance of
landscaped areas owned by the City of Diamond Bar which are located in public rights-of-way
within the City of Diamond Bar.
Section 22573, Landscaping and Lighting Act of 1972, requires assessments to be levied
according to benefit rather than according to assessed value. The section states:
"The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount among
all assessable lots or parcels in proportion to the estimated special benefits to be
received by each such lot or parcel from the improvements.
The determination of whether or not a lot or parcel will benefit from the improvements
shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with
Section 5000)) [of the Streets and Highways Code, State of California]."
As the assessments are levied on the basis of benefit, they are considered a user's fee, not a
tax, and, therefore, are not governed by Article XIIIA of the California Constitution.
Properties owned by public agencies, such as a city, county, state or the federal government,
are not assessable by law.
BOUNDARIES OF DISTRICT
The boundary of the District is shown on the Assessment Diagram (on file in the office of the
City Clerk at the City Hall of Diamond Bar as Exhibit "A-2"). All parcels of real property
included within the District are described in detail on maps on file in the Los Angeles County
Assessor's office.
04
IMPROVEMENTS
The facilities and items of servicing and maintenance included within the District are as
follows:
Landscaping
Servicing means the furnishing of water for the irrigation of any landscaping, the operation of
any fountains, or the maintenance of any other improvements.
Maintenance means the furnishing of services and materials for the ordinary and usual
maintenance, operation and servicing of any improvement, including:
Repair, removal or replacement of all or any part of any landscape improvement.
2. Providing for the life, growth, health and beauty of landscaping, including without
limitation, cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease
or injury.
3. The removal of trimmings, rubbish, debris and other solid waste.
The purpose of Assessment District No. 39 is for the maintenance and servicing of mini -parks,
slopes and open spaces within the District. Exhibit "B-2, " attached hereto, shows the location
and extent of the landscaping improvements to be maintained by the proceeds from this
assessment district.
3
FINANCIAL ANALYSIS
The estimated funding for maintenance and servicing of landscaping for the update of
Assessment District No. 39 for the 2002-03 Fiscal Year is as follows:
2002-03
Recommended Budget
Revenue:
Reserve Fund Balance (from FY 2001-02) $ 196,980
Property Tax and Assessments 164,450
Interest Revenue 8,000
TOTAL $ 369,430
Appropriations:
Personal Services
Salaries
$ 16,950
City Paid Benefits
220
Retirement
1,980
Worker's Compensation Expense
690
Short/Long Term Disability
10
Medicare Expense
250
Cafeteria Benefits
2,650
Operating Expenses
Advertising
2,000
Utilities
61,160
Maintenance -Grounds & Bldg.
15,000
Professional Services
6,000
Contract Services
57,900
Capital Outlays
Miscellaneous Equipment*
20,000
Capital Improvements **
5,000
Reserve for Future Capital Improvements
179,620
TOTAL $ 369,430
* Includes replacement of irrigation controller clocks.
** Painting of block wall and wrought iron along Grand Avenue between Summitridge Dr. and
East City Limit.
As funds become available, it is planned to update equipment in each of the district's mini -parks.
4
Plans and Specifications
Plans and specifications showing the general nature, location and extent of any proposed
improvements are on file in the office of the City Clerk and available for public inspection.
METHOD OF APPORTIONMENT
The net amount to be assessed upon lands within the District in accordance with this report is
apportioned by a formula and method which fairly distributes the amount among all assessable
lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from
the improvements, namely the maintenance and servicing of public landscaping improvements
within such District. The maintenance and servicing of public landscaping improvements
installed and constructed in public places in the City of Diamond Bar provides a special benefit
which is received by each and every lot or parcel within the District, tending to enhance their
value.
The primary benefits of landscaping are as set forth below:
Beautification of the streets which are used by all of the residents in Diamond Bar.
2. Public parks which can be utilized and enjoyed by all residents within the District.
A sense of community pride resulting from well-maintained green spaces.
4. The enhancement of the value of property which results from the foregoing benefits.
Existing land use information indicates that all of the parcels within the District are residences.
Because the special benefits derived apply equally to all residents and parcels, it has been
determined that all assessable parcels would receive the same net assessment.
0
ASSESSMENT
The amount to be assessed upon the lots and parcels within the District and the amount
apportioned to each assessable parcel within the District is shown in the table below.
Estimated Assessment Requirements: $164,450
Estimated Number of Parcels:
1,265
Estimated Assessment Per Parcel: $ 130.00
2001-02 Assessment Per Parcel: $ 130.00
2002-03 Assessment Per Parcel: $ 130.00
Difference: $ 0.00
fll
ASSESSMENT ROLL
The individual 2002-03 assessments, tabulated by Assessor's parcel number, are shown on an
Assessment Roll on file in the Office of the City Clerk of the City of Diamond Bar as Exhibit
"C" and are made a part of this report by reference. (The Assessment Roll is not included in
this report due to its volume.)
CITY COUNCIL
Agenda # 7.1.3
Meeting Date: June 18, 2002
AGENDA REPORT
TO: Honorable Mayor and Members of e City Council
VIA: Linda C. Lowry, City Manager✓_[/y\/1
TITLE: RESOLUTION NO. 2002 -XX, A RESOLUTION OF THE Cl --Y
COUNCIL OF THE CITY OF DIAMOND BAR LEVYING AN
ASSESSMENT ON CITY OF DIAMOND BAR LANDSCAPING
ASSESSMENT DISTRICT NO. 41 FOR THE FISCAL YEAR 2002-03
RECOMMENDATION:
That the City Council approve Resolution No. 2002 -XX, A Resolution of the City Council of
the City of Diamond Bar Levying an Assessment on City of Diamond Bar Landscaping
Assessment District No. 41 for the Fiscal Year 2002-03.
FINANCIAL SUMMARY:
The requested District 41 levy rate of $220.50 per parcel will generate approximately
$122,157 in assessment revenue. The assessment rate remains the same as the rate
applied at the date of incorporation of the City of Diamond Bar. The assessment revenues
shall be deposited in Special Revenue Landscape Fund 141 and shall apply toward the
2002-03 operation, maintenance, capital improvement budget, and reserve f r future
improvements. The District budget totals $504,692. The itemized budget for Dist ict 41 is
included in the attached Engineer's Report, Financial Analysis, page 4.
BACKGROUND/DISCUSSION:
The landscaping improvements to be maintained by District 41 are the slopes, and open
space areas within the Assessment diagrams as reflected in Exhibit "B-3" of the E gineer's
Report. This reflects a total maintenance area of 15.5 acres. The maintenance and
servicing of public landscaping improvements installed and constructed in public Dlaces. in
the city provides a special benefit which is received by each and every lot or par el within
the District, tending to enhance their value. The estimated number of parcels v ithin the
District is 554 parcels. The amount assessed upon the lands within District No. 41 for Fiscal
Year 2001-02 was $220.50 per parcel. 1
This proposed assessment has been determined to be exempt from the provisions of
Proposition 218 as set forth in Section 5(b): Any assessment imposed pursuant to a petition
signed by the persons owning all of the parcels subject to the assessment at the time the
assessment is initially imposed.
Prepared By:
David G. Liu/Sharon Gomez
REVIEWED BY:
4��
avid . Liu
Director of Public Works
Attachments: Resolution No. 2002 -XX
Engineer's Report
JAAes DeSte no
Deputy City Manager
RESOLUTION NO. 2002-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR LEVYING AN ASSESSMENT ON CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 41 FOR THE FISCAL
YEAR 2002-03.
A. RECITALS.
(i) By its Resolution No. 2002-39, this Council approved a report of the City
Engineer related to City of Diamond Bar Landscaping Assessment District No. 41
prepared pursuant to California Streets and Highways Code Section 22623, described
the improvements thereon and gave notice of and fixed the time and place of the
hearing on the question of assessment thereon for fiscal year 2002-03. A diagram of
the area encompassed by said assessment district is attached hereto as Exhibit "A4"
(ii) Said hearing was duly and properly noticed, commenced at the South
Coast Air Quality Management Auditorium, 21865 East Copley Drive, Diamond Bar,
California on June 18, 2002, and was concluded prior to the adoption of this Resolution.
(iii) All legal prerequisites to the adoption of this Resolution have occurred.
B. RESOLUTION.
NOW, THEREFORE, the City Council of the City of Diamond Bar does hereby
find, determine and order as follows:
1. The Recitals, as set forth in Part A of this Resolution, are in all respects
true and correct.
2. This Council hereby expressly overrules any and all protests filed
objecting to the proposed improvements specified herein or the assessment levied
therefor.
1
3. Based upon its review of the report of the City Engineer referred to
hereinabove, and other reports and information, the City Council hereby finds that (i)
the land within the said District will be benefitted by the improvements specified ir1 said
report, (ii) said District includes all of the lands so benefitted, and (iii) the net amount to
be assessed upon the lands within said District for the 2002-03 fiscal ye6r, in
accordance with said report, is apportioned by a formula and method which fairly
distributes the net amount among all assessable lots or parcels in proportion to the
estimated benefits to be received by each such lot or parcel from the improvement
4. The improvements specified in the report hereinabove referred to wh ch is
on file with the City Clerk of the City of Diamond Bar are hereby ordered be
completed.
5. The assessment diagram contained in the report referred to herein
and the assessment of $220.50 for each assessable lot located within said Distridt are
hereby adopted and confirmed and said assessment hereby is levied for the
fiscal year.
6. The assessment is in compliance with the provisions of the Act, and the
City Council has complied with all laws pertaining to the levy of an annual assess
pursuant to the Act. The assessment is levied for the purpose of paying the cost and
expenses of the improvements described in the report referred to hereinabove for fiscal
year 2002-03. j
7. The City Treasurer shall deposit all moneys representing assess
collected by the County to the credit of a special fund for use in City of Diamond Bar
Assessment District No. 41.
8. The City Clerk is hereby authorized and directed to file the diagram) and
assessment with the County Auditor, together with a certified copy of this Resol
upon its adoption.
2
9. A certified copy of the assessment and diagram shall be filed in the office
of the City Clerk and open for public inspection.
10. The City Cleric shall certify to the adoption of this Resolution.
ADOPTED AND APPROVED this day of , 2002.
Wen C. Chang, Mayor
I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the
foregoing Resolution was passed, approved and adopted at the regular meeting f the
City Council of the City of Diamond Bar held on the d y of
, 2002, by the following Roll Call vote:
AYES:
COUNCIL MEMBERS:
NOES:
COUNCIL MEMBERS:
ABSENT:
COUNCIL MEMBERS:
ABSTAINED:
COUNCIL MEMBERS:
ATTEST:
3
SKEET I OF I SHEET
EXHIBIT "A-3"
ASSESSMENT DIAGRAM
ASSESSMENT DISTRICT NO. 41
FISCAL. YEAR 2002-03-
for
002-03.for the
CITY OF DIAMOND BAR
--cl, -ec�Tn Li
EXHIBIT '13-3" SHBBT y q� liter
ASSESSMENT DISTRICT
FISCAL YEAR �� 4 a
2002,03
for the
CITY OF DIAMOND BAR
L--
ENGINEER'S REPORT
Update of
ASSESSMENT DISTRICT NO. 41
Fiscal Year 2002-03
CITY OF DIAMOND BAR
Preliminary: May 21, 2002
GFB-FRIEDRICH & ASSOC., INC.
6529 Riverside Avenue, Suite 230
Riverside, CA 92506
TABLE OF CONTENTS
P4&
INTRODUCTION 1'
BOUNDARIES OF DISTRICT 2
IMPROVEMENTS 31
Landscaping
FINANCIAL ANALYSIS 4
Revenue
Appropriations
METHOD OF APPORTIONMENT 5
ASSESSMENT
ASSESSMENT ROLL
Exhibit "A-3" - Assessment Diagram
Exhibit "B-3" - Improvement Map
INTRODUCTION
Pursuant to the order of the City Council of the City of Diamond Bar, this report is prepared in
compliance with the requirements of Article 4, Chapter 1, Landscaping and Lighting Act of
1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California.
This report presents the engineering analysis for the 2002-03 Fiscal Year for the district Known
as
ASSESSMENT DISTRICT NO. 41
CITY OF DIAMOND BAR
(Hereinafter referred to as "District").
This District, by special benefit assessments, provides funding for the maintenance of
landscaped areas owned by the City of Diamond Bar which are located in public rights-of;way
within the City of Diamond Bar.
Section 22573, Landscaping and Lighting Act of 1972, requires assessments to be levied
according to benefit rather than according to assessed value. The section states:
"The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount amog
all assessable lots or parcels in proportion to the estimated special benefits to be I
received by each such lot or parcel from the improvements.
The determination of whether or not a lot or parcel will benefit from the improve ents
shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with
Section 5000)) [of the Streets and Highways Code, State of California]."
As the assessments are levied on the basis of benefit, they are considered a user's fee, not a
tax, and, therefore, are not governed by Article XIIIA of the California Constitution.
Properties owned by public agencies, such as a city, county, state or the federal governme t,
are not assessable by law,
�I
BOUNDARIES OF DISTRICT
The boundary of the District is shown on the Assessment Diagram (on file in the office of the
City Clerk at the City Hall of Diamond Bar as Exhibit "A-3"). All parcels of real property
included within the District are described in detail on maps on file in the Los Angeles County
Assessor's office.
2
IMPROVEMENTS
The facilities and items of servicing and maintenance included within the District are as
follows:
Landscaping
Servicing means the furnishing of water for the irrigation of any landscaping, the operation of
any fountains, or the maintenance of any other improvements.
Maintenance means the furnishing of services and materials for the ordinary and usual
maintenance, operation and servicing of any improvement, including:
Repair, removal or replacement of all or any part of any landscape improvement.
2. Providing for the life, growth, health and beauty of landscaping, including with
limitation, cultivation, irrigation, trimming, spraying, fertilizing, or treating for
or injury.
3. The removal of trimmings, rubbish, debris and other solid waste.
The purpose of Assessment District No. 41 is for the maintenance and servicing of mini -p rks,
slopes and open spaces within the District. Exhibit "B-3," attached hereto, shows the loc tion
and extent of the landscaping improvements to be maintained by the proceeds from this
assessment district.
FINANCIAL ANALYSIS
The estimated funding for maintenance and servicing of landscaping for the update of
Assessment District No. 41 for the 2002-03 Fiscal Year is as follows:
Revenue:
Appropriation Fund Balance (from FY 2001-02)
Property Tax and Assessments
Interest Revenue
TOTAL
Appropriations:
Personal Services
Salaries
City Paid Benefits
Retirement
Worker's Compensation Expense
Short/Long Term Disability
Medicare Expense
Cafeteria Benefits
Operating Expenses
Advertising
Utilities
Maintenance -Grounds & Bldg
Professional Services
Contract Services
Contract Services
Weed/Pest Abatement
Capital Outlays
Miscellaneous Equipment
Capital Improvements **
Reserve for Future Capital Improvements
TOTAL
2002-03
Recommended Budgj
$ 368,535
122,157
14,000
$ 504,692
16,950
220
1,980
690
10
250
2,650
2,000
66,830
10,000
6,000
25,830
15,000
30,000
240,000
86,282
$ 504,692
* Includes replacement of irrigation controllers (15 controllers Q $1,666 each)
Irrigation controller security boxes (5 boxes (9 $1,000 each)
** Landscape Improvements - Brea Canyon Cut-off from Fallowfield to Westerly City Limits
4
METHOD OF APPORTIONMENT
The net amount to be assessed upon lands within the District in accordance with this report is
apportioned by a formula and method which fairly distributes the amount among all assessable
lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from
the improvements, namely the maintenance and servicing of public landscaping improvements
within such District. The maintenance and servicing of public landscaping improvements
installed and constructed in public places in the City of Diamond Bar provides a special b�nefi
which is received by each and every lot or parcel within the District, tending to enhance t eir
value.
The primary benefits of landscaping are as set forth below:
Beautification of the streets which are used by all of the residents in Diamond Bar.
2. Public parks which can be utilized and enjoyed by all residents within the District.
3. A sense of community pride resulting from well-maintained green spaces.
4. The enhancement of the value of property which results from the foregoing benefit
Existing land use information indicates that all of the parcels within the District are reside
Because the special benefits derived apply equally to all residents and parcels, it has been
determined that all assessable parcels would receive the same net assessment.
ASSESSMENT
The amount to be assessed upon the lots and parcels within the District and the amount
apportioned to each assessable parcel within the District is shown in the table below.
Estimated Assessment Requirements: $122,157
Estimated Number of Parcels:
554
Estimated Assessment Per Parcel: $ 220.50
2001-02 Assessment Per Parcel: $ 220.50
2002-03 Assessment Per Parcel:
ASSESSMENT ROLL
The individual 2002-03 assessments, tabulated by Assessor's parcel number, are shown on an
Assessment Roll on file in the Office of the City Clerk of the City of Diamond Bar as Exhibit
"C" and are made a part of this report by reference. (The Assessment Roll is not included in
this report due to its volume.)
Dated:
, 2002
GFB-FRIEDRICH & ASSOC., INC.
JOHN A. FRIEDRICH
EXHIBITS
CITY COUNCIL
Agenda # 8 , la
Meeting Date: June 18, 2002
AGENDA REPORT
TO: Honorable Mayor and Members o the City Council
VIA: Linda C. Lowry, City Manage
TITLE: Approval and adoption of the FY02-03 City of Diamond Bar Proposed Municipal Budget
RECOMMENDATION:
Adopt Resolution 02 -XX — "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OFIAMOND
BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY OF DIAMOND BAR FO � THE
FISCAL YEAR COMMENCING JULY 1, 2002 AND ENDING JUNE 30, 2003, INCLUDING
MAINTENANCE AND OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENT AND
APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND
PURPOSES THEREIN SET FORTH" amending the City Manager Proposed FY02-03 Budget as
directed by City Council in this public meeting.
FINANCIAL IMPACT:
The document as submitted reflects General Fund Resources of $19,963,440 with anticipated
expenditures of $19,004,050. This includes $5,793,630 in General Fund Reserves that wil� provide
the one-time funding toward the FY 02-03 Capital improvement program. The annual Gen ral Fund
Estimated Revenues exceed annual General Fund Appropriations by $959,390. It is anticipated that
the General Fund Balance at the end of FY02-03 will be $14,085,925. The proposed budget also
includes a Capital Improvement program that amounts to $15,056,184. In addition there are
spending plans for the various Special Revenue Funds and Internal Service Funds.
BACKGROUND:
Each year the City Manager prepares and submits a preliminary municipal budget for review and
adoption. This year the proposed budget was presented to the Finance Sub -Committee ai its
meeting on May 21, 2002, was discussed at the City Council Study Session and Meeting on June 4
2002 and discussed at the City Council Study Session on June 18,2002.
DISCUSSION:
Personnel Changes:
Cost of Living Adjustment (COLA) — a 2.5 percent COLA has been applied. This is based on the CPI
as provided through the California Department of Finance.
Long Term Disability Insurance — the cost of long term disability insurance has been included. This
has been included in the Personnel Rules and Regulations as being City provided since incorporation
but until now has never been done, The estimated annual cost for this is $14,640.
Cafeteria Benefit — Due to ever increasing cost of PERS health care insurance costs, the cafeteria
benefit has been increased by $25 and now stands at $745/month and $775/month for exempt
employees and City Council.
Employee Assistance Program — The cost of an employee assistance program has been i cluded.
This benefit will provide counseling and other help to employees having emotional, physi I or other
personal problems, The employees may use this program either voluntarily or by referral. The
approximate cost of this benefit is estimated to be $1,000 per year.
Benefit Enhancement for Executive Management Staff — An auto allowance of $150/month has been
included and is being recommended, with a total annual cost of $10,800. In addition, it is also being
recommended that the administrative leave be increased from two days to four days. The Executive
Management Staff includes the Deputy City Managers, Public Works Director, Community, Services
Director, Finance Director and City Clerk.
Changes in Classifications — The proposed budget includes changes in salary ranges fort e
Community Services Director, Finance Director, Assistant to the City Manager, and Execu ive
Assistant positions. The Assistant City Clerk position is being reclassified to an exempt position and
to a corresponding salary range. One of the development Services Assistant positions is being
eliminated and replaced with a new Senior Neighborhood Improvement Officer position.
Community Services Division Reorganization - Included within the proposed budget is a
reorganization plan for the Community Services Division. Changes in personnel include a imination
of the Recreation Superintendent position, the Management Analyst position and two Recreation
Specialist positions. It also includes the creation of one Senior Management Analyst position, two
Recreation Supervisor (new title, salary range 1635, exempt) positions and the increase of two
Community Services Coordinators from 30 hours a week Part-time Benefited to Full -Time Non -
Exempt positions.
Legislative Services:
City Council Division (page 29) —The major change in the City Council Division is due t� the
movement of the City Lobbyist contract to the City Manager's Division.
City Attorney Division (page 31) — There is a reduction in the anticipated legal costs.
City Manager Division (page 33) - The change in Personnel is due to the movement of one of the
Senior Management Analyst positions to the Human Resources Division. In addition there is change
in the clerical support position from Administrative Assistant to Office Assistant. As mentioned
previously the funds for the City Lobbyist is now being budgeted in this division.
City Clerk Division (page 37) — The change in Personnel is due to the change in the allocation of a
vacant position. The position had been previously budgeted as an Administrative Analyst and is now
recommended as an Office Assistant. In addition, this position is also being split with the newly
formed Neighborhood Improvement Division. It is anticipated that this position will provide clerical
support to both the City Clerk Division as well as the Neighborhood improvement Division.)
Administration & Support:
The budget in this area is being expanded and refined to more closely reflect the activities conducted
within the department. This department now includes divisions for Human Resources and
Information Systems. The former Communications and Marketing Division has been rens ed Public
Information to more closely reflect the activities of the Division.
Finance Division (page 45) — There is little change in the Finance Division this year. There is an
allocation of a portion of the Finance Director's position to the Human Resources Division.'
Professional Services was higher in FY01-02 to cover the absence of a staff member who was on
Family Medical Leave.
Human Resources Division (page 49) - This Division is being created this year to emphasize the
ever increasing importance of the City's employee relations. This division will be charged jvith the
recruitment, training, retention and departmental assistance in employee relations. Previo.Usly, this
function had been included within the City Manager's division. Until now, there has been little
emphasis in this area.
Information Systems Division (page 53) — the City Council recently adopted an E -Government
Plan that sets a list of goals and objectives for the City in the area of data processing andnformation
systems. As a result, it has been decided to highlight these activities within its own division. These
activities had previously been reflected in the former Communications and Marketing Division.
General Government Division (page 57) — The reduction in Operating Expenditures is cue to the
reduction in Rental/Lease of Real Property. This is due to the end of the lease obligation related to
the former City Hall facility. In FY01-02, Professional Services were higher than normal due to
several special contracts that were completed during the year. They include but are not limited to
contracts for the E -Government Plan, aerial photography, alternative road study, and redevelopment
project area study. Contract Services is lower due to the relocation of the newsletter budget
allocation to the Public Information Division. The allotment for the Chamber of Commerce) contract
has been moved to Economic Development.
Public Information Division (formerly Communications and Marketing Division) (page 6�) — this
division was reorganized early in FY01-02, As a result of this reorganization, the goals anld objectives
of the division have changed as well. The title of the division now more closely reflects the activities
of the division. The reduction in Personnel Services is due to the change in number of staff allocated
to this division. As mentioned earlier, the cost of the newsletter preparation has been moved to this
area. Operating Expenditures and Contract Services are higher to reflect the movement of newsletter
publication and printing cost to this division. Capital Outlay is being increased to allow for the
upgrade to the SCALA system that services DBTV.
Public Safety:
Law Enforcement (page 73) — This fiscal year there has been an increase in the L.A. County
Sheriffs Department contract rate of 3.57 % in "relieved" Deputy Sheriff Service units and5.59%
increase in "non -relieved" Deputy Sheriff Service units. In an effort to contain costs, there ave been
some changes to the contracted service units. The most significant of which is the elimina ion of the
Supplemental Sergeant and 50% Community Relations Officer (CRO). This CRO position had been
identified in previous budgets as an "Asian Task Force Deputy' erroneously. The services provided
by an "Asian Task Force Deputy" are provided as a part of the City's contract automaticall and
therefore not being eliminated. The reductions are being absorbed by the more effective u e of the
City's contracted personnel.
i
Animal Control (page 79) — A line item has been added to budget separately for wild aninhal control.
j
Development Services Department
This fiscal year there are changes in Development Services Department being recommended. Two
new divisions are being added. They include the Neighborhood Improvement Division an� the
Economic Development Division. The creation of these divisions will demonstrate the ca mitment to
the goals and objectives as they relate to these activities.
Planning Division (page 91) —The reduction in personnel in the Planning Division is a result of
moving the Neighborhood Improvement Officers (formerly Code Enforcement Officers) to he new
Neighborhood Improvement Division. In addition, one of the Development Services Assis ant
positions has been eliminated to fund a Senior Neighborhood Improvement Officer positio . Fifty
percent of this position had been budgeted within the Planning Division. Professional Se ices have
been increased to cover the cost of the government affairs consultant agreement, various studies
including a development fees study and General Plan updates,
Neighborhood Improvement (page 97) — This new division has been set up to highlight ctivities
related to Neighborhood Improvement. It is anticipated that this division will be staffed wit a total of
three Neighborhood Improvement professionals with a compliment of clerical staff includi g a portion
of the Office Assistant that is being shared with the City Clerk's Division.
Economic Development (page 1 Q1) — The major component of this division is the approved
business incentive agreement payment to SigmaNet. The allocation for the Chamber of dommerce
contract has also been included here.
Community Services Department:
Community Services Administration (page 107) — There are no significant changes.
Park Operations (page 111) _ There is slight reduction in costs due to the reduction in utility costs as
a result of the implementation of various cost savings measures which are being identified by the
City's contracted utility consultant.
Recreation (page 115) — As mentioned in the personnel summary, a reorganization of the Recreation
staff is being recommended. As a result, there is a reduction in personnel costs. Operati g
Expenditures are reduced as a result of the newsletter now being produced by the Inform tion
Services Division. Professional Services is increased to accommodate the hiring of a professional to
record various community sponsored activities for airing on DBTV.
Public Works Department
Public Works Administration (page 123) - There is a reduction in Personnel Services th�s fiscal
year. This is as a result of the elimination of one of the Development Services Assistantositions.
This position had been previously split between the Planning Division and this division. T ere is an
increase in Professional Services due to the increase environmental services necessary to deal the
NPDES issues. $50,000 has been included in the Contract Services area to accommodate an update
to the Pavement Management System. This will assist with the implementation of GASB P4, which
goes into effect this fiscal year.
Road Maintenance (page 131) —There is a decrease in this division this fiscal year. In fiscal year
2001-2002, the budget was higher due to the carryover of encumbrances from the previo s fiscal
year.
Transfers — Out
There is a significant increase in the transfer out to the Capital Improvement Project Fund. The major
reason is due to the full funding of the construction of the Community Senior Center Proj ct. Another
element of this is the transfer of funds to assist in the continued maintenance of the City'q streets.
This fiscal year, the City has faced a shortage in Gas Tax funds that normally fund most f the City's
road improvement projects. There is a combination of reasons for this shortage. Most significant is
the completion of several major improvement projects in FY01-02. Additionally, the City Oow receives
a smaller allocation of Gas Tax due to the change in the State's per capita population number. With
the loss of the Redevelopment Project Area, many of the projects that were slated to be funded with
RDA funds now have to be funded with either General Fund monies or Gas Tax.
Special Funds
Library Services Fund (page 143) —This fund was created in FY95-96 from the sale of lProp A —
Transit Funds to enhance services provided by the library. This has included the provision and
support of a computer network. There is an estimated balance of $83,485 left in the fund. It is
recommended that the balance of this fund be contributed toward the costs of the development of the
Community/Senior Center project and the preparation of the site for the possible future library.
Community Organization Fund (page 145) — Once again there is $20,000 budgeted for the support
of the various community non-profit organizations.
Gas Tax Fund (page 149) — The Gas Tax Fund shows resources equaling $1,051,800. It is
recommended that the street operations that are borne by the General Fund continue to be funded
from this fund. This amounts to a transfer to the General Fund of $980,750. A new truck for the
Public Works Supervisor is being proposed and is being funded through a transfer to the Vehicle
Replacement Fund. The remaining balance is being used toward the Area 5 — Slurry Sea'.
Prop A — Transit Fund (page 151) — This FY the Prop A —Transit Fund continues severall of its
popular transit programs. This includes the transit subsidy program, Diamond Ride progr m,
community excursions and Holiday Shuttle program. It is also being proposed that $500,000 in fund
balance reserves be sold to assist in the funding of the Community/Senior Center.
Prop C — Transit Fund (page 155) — This fund has traditionally addressed transit issues i the City.
This has been done by assisting in the funding of many of the City traffic signals that are I cated
along the various transit routes located in the City. The FY 02-03 proposed budget is no d fferent. As
a result there is $796,869 proposed as a transfer to the CIP Fund for improvements at nine locations.
Integrated Waste Management Fund (page 157) - There are no major changes to this fuhd.
AB2928 — Traffic Congestion Relief Fund (page 161) — This is the third year that the City] will be
receiving these funds for the purpose of street and highway maintenance_ This year the b6dget
reflects a partial funding of the Area 5 - Slurry Seal project from this money.
Air Quality Improvement Fund (page 163) — This fiscal year, the allocation of Air Quality unds
which had been previously budgeted toward the Community Senior Center has been remo ed. It is
anticipated that these funds will be used to assist in the funding of the City Council approved F -
Government Ptan.
i
SB821 Fund — Bike and Pedestrian Paths (page 167) — No activity anticipated this fiscal gear.
Park and Facility Development Fund (page 169) — See CIP Fund Discussion
Community Development Block Grant Fund (page 171) — In January, 2002, the City conducted a
Public Hearing to discuss the proposed uses of the CDBG Funds. This budget recommend tion is a
reflection of this process. Major expenditures in this fund include funding toward the Comm pity
Senior Center, Starshine Park ADA Retrofit, the City's Senior Program and contributions to Various
community organizations to assist local low/moderate income families.
6
Citizens Option for Public Safety (page 175) — Revenue in this fund is derived from annual
allocations of Federal and State COPS grants. This year, the proposed budget reflects the purchase
of a vehicle and the painting of another vehicle for the Volunteer Patrol. This will provide a total of
three vehicles available for their use. $5,000 is budgeted for surveillance cameras. This fund also
provides funding for a portion of the 290-D Team, school traffic patrol, bike patrol and traffic check-
points. This is reflected as a transfer out to the General Fund.
Narcotics Asset Forfeiture Fund (page 127) — During FY01-02, the City Council authorized the joint
purchase of a community policing vehicle in conjunction with the City of Walnut and the County (for
Rowland Heights). Since this purchase has not been completed, $50,000 has been included in this
budget for this purpose.
CA Law Enforcement Equipment Program Fund (page 181) — These funds are provide to the City
from the State to enhance equipment resources available to local law enforcement agenci s. A
Memorandum of Understanding with the L.A. County Sheriff's Department was approved uring
FY01-02 to fund the purchase of the LARCIS. The funding of which was split between tw fiscal
years. As a result the second installment of this purchase in the amount of $60,215 has b en
included in this budget.
Landscape Maintenance - #38 Fund (page 183) — This fiscal year there have been seveal
landscape and median improvement projects budgeted as a part of the City's BeautificationPlan.
Landscape Maintenance - #39 Fund (page 187) — There are no major changes in this fund.
Landscape Maintenance - #41 Fund (page 191) — This fiscal year, the major change in this fund is a
transfer to the CIP Fund for slope improvements to be made along Brea Canyon Cutoff.
Grand Avenue Construction Fund (page 197) -- This fund was created in FY89-90 as a result of the
lawsuit settlement with the County of San Bernardino. These funds were to used to mitigato the
additional flow of traffic on Grand Avenue which is as a result of the opening of Grand Ave ue into
Chino Hills. There is a residual of $109,131 which is budgeted this fiscal year for a traffic signal
which will be located on Grand Avenue at the new Community/Senior Center.
Capital Improvements Projects Fund (page 199 and 206-207) - The FY2002-2003 Capit I
Improvement Project (CIP) Budget process has met with some challenges this fiscal year. owever,
even with these challenges, the proposed CIP budget has been created to assist the City C unci) in
meeting many of its Goals and Objectives.
The number one goal for the City for FY2002-2003 is to "Finalize plans for Community/Seni r Center;
commence construction of facility and design schematic plans for library". To this end, the IP
Budget includes funds for the construction and completion of the Community/Senior Center. It is
estimated that the total cost of the project will be $12,658,900 of which $11,511,052 is budgeted for
FY02-03. The challenge was to find the funds to make the Community/Senior Center a reality. A
total of ten different sources of funds have been identified in the CIP Budget.
7
This year the City has also been faced with the reality of lower Gas Tax reserves. These reserves
normally fund many the City's street improvement projects. There is a combination of reasons for this
shortage. Most significant is the completion of several major improvement projects in FY01-02.
Additionally, the City now receives a smaller allocation of Gas Tax due to the change in the State's
per capita population number. With the loss of the Redevelopment Project Area, many of the projects
that were slated to be funded with RDA funds, now have to be funded with either General Fund
monies or Gas Tax.
Street improvement Projects included this year are the rehabilitation of Prospector's Roadfrom
Sunset Crossing to Golden Springs, Area 5 Slurry Seal and the project design of future improvements
planned for Grand Avenue.
Another goal of the City is to "Develop long and short-term strategic solutions to various tr ffic and
transportation issues which impact City residents." To this end, there are ten Traffic Management
Improvement projects being recommended this fiscal year, two of which are being funded with money
from the Safe Routes to Schools program,
Besides the Community/Senior Center project, there are four Park and Recreation Improvement
projects being recommended. They include: the next phase of the ADA retrofit of Sycamot+e Canyon
Park, the completion of two picnic shelters at Pantera Park, the design of a plan to ADA reirofit
Starshine Park and the trail head improvement at Sycamore Canyon which is a start to the!
implementation of the Trails Master Plan (goal #5, objective #2)
The CIP budget includes $710,010 for Landscape and Irrigation Improvements throughout he City.
These projects are all being funded out of LLAD #38 and #41 with the exception of $57,60( in
General Fund money for the Grand Ave. Parkway/Median at the westerly City limits.
Self Insurance Fund (page 209) — There are no major changes this fiscal year
Vehicle Replacement Fund (page 211) — This fund was established in FY99-00 to provide a method
for funding the purchase and replacement of City vehicles. As mentioned earlier, there is $5,000
budgeted as a transfer -in from the COPS Fund to purchase a vehicle for the Community V lunteer
Patrol.
Computer Replacement Fund (page 213) —This fund was created in FY01-02 to providemethod
for funding the purchase of computers and software. This fiscal year, it is recommended tha
replacement computers be purchased by the General Fund. It is anticipated that transfers f om the
General Fund will re -commence in FY03-04. i
Decision Packages
The City Manager has put together a comprehensive revenue and spending plan for Fiscal Year
2002-2003 in the form of the proposed budget. There are however a few items which warrant
additional discussion and direction. These are presented in addition to the budget in the forr of
Decision Packages. There are eleven decision packages of which the estimated cost totals)
$1,059,906.60. Of this amount, the City Manager recommends $627,600 ($502,600 — General Fund,
$125,000 — Air Quality Fund) be added to the FY02-03 Municipal Budget. Once it is decided which
will be included, the appropriation will be inserted into the budget accordingly.
PREPARED BY:
Linda G. Magnuson
REVIEWED BY:
Departr6edt Head
Attachments:
Deputy Uityl<anager
Decision Package Summarization and Recommendations
Resolution #02 -XX
Fiscal Year 2002-2003 Annual Budget (proposed)
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RESOLUTION NO. 2002-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
DIAMOND BAR APPROVING AND ADOPTING A BUDGET
FOR THE CITY OF DIAMOND BAR FOR THE FISCAL
YEAR COMMENCING JULY 1, 2002 AND ENDING JUNE 30,
2003 INCLUDING MAINTENANCE AND OPERATIONS,
SPECIAL FUNDS AND CAPITAL IMPROVEMENTS AND
APPROPRIATING FUNDS FOR ACCOUNTS,
DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES
THEREIN SET FORTH.
A. Recitals
1
(i) The City Manager has heretofore prepared and presented to this City Council
a proposed budget for the City's fiscal year 2002-2003, including staffing and position allocations,
maintenance and operations, special funds and capital improvements, including appropriations
therefor (referred to the "Budget" sometimes hereinafter).
1
(ii) The Planning Commission of the City of Diamond Bar has heretofore pulllicly
reviewed the proposed capital improvements specified in the Budget and has rendered to the City
Council its report thereon concerning conformity of the capital improvement program with the ity-s
contemplated general plan, all as required by California Government Code Section 65401. Codes
of the Budget are on file in the office of the City Clerk labeled "City of Diamond Bar 2002-03
Budget" and said Budget hereby is made a part of this Resolution.
(iii) The City Council has conducted a public hearing on the entirety of the fi
year 2002-03 Budget and concluded said hearing prior to the adoption of this Resolution.
(iv) All legal prerequisites to the adoption of this Resolution have occurred.
B. RESOLUTION.
NOW THEREFORE, the City Council of the City of Diamond Bar does hereby fild,
determine and resolve as follows:
1. In all respects, as set forth in the Recitals, Part A, of this Resolution.
2. The City Council hereby finds and determines that the capital improvement
program set forth in the Budget, and each project identified therein, is categorically exempt from the
requirements of the California Environmental Quality Act of 1970, as amended, and the guidelines
promulgated thereunder pursuant to Section 15301 of Division 6 of Title 14 of the California Code
of Regulations.
3. The Budget, including the changes enumerated and directed to be made by th� City
Council during the course of the public hearing conducted by the City Council, hereby is adop�ed as
the Budget of the City of Diamond Bar for the fiscal year commencing July 1, 2002 and ending June
30, 2003 and consisting of the estimated and anticipated expenditures and revenues for that fiscal
year.
4. There are hereby appropriated for obligations and expenditures by the ',City
I
Manager the amounts shown for the various departments, divisions and objects set forth in the
i
Budget. All obligations and expenditures shall be incurred and made in the manner provided by the
Provisions of State law and City ordinances and resolutions applicable to purchasing and contracting.
g.
5. Subject to further provision of this Resolution, the appropriations made above
constitute the maximum amount authorized for obligation and expenditure by the City Manager) for
respective departments, divisions and objects as set forth in the Budget. Each department head stall
be responsible, as well as the City Manager, for seeing that said maximum amounts are not excee�ed.
6. No warrant shall be issued nor shall any indebtedness be incurred which exceods
the unexpended balance of the fund and department appropriations herein above authorized unloss
such appropriations shall have been amended by a supplemental appropriation duly enacted by the
City Council, or by individual appropriations within any aforesaid fund or department therein, exc$pt
insofar as the City Manager may authorized transfers pursuant to this Resolution.
7. Within the various funds and departments contained in the Budget, the City
Manager is authorized to employ, during the fiscal year covered by said Budget, the number and
classification of such full time employees as are shown in the Budget all subject to the provisions of
the City's classification and compensation plans as amended and adopted by the City Council. Part
time and seasonal employees are authorized as necessary by the City Manager provided that th6 total
to be obligated and expended within any fund and department set forth in the Budget, with rospect
i
to salaries and wages therefor, shall not exceed the budgeted and appropriated amount, as thejsame
may be amended by the City Council, from time to time.
8. The City Manager hereby is authorized to transfer funds appropriated here�y or
by supplemental appropriation as follows: With respect to those classifications designated by (bode
1000 series, 2000 series, 4000 series, 5000 series and code 6000 series, the City Manager may
transfer amounts between and within those classifications, but only within a department or fund.
i
9, The City Clerk shall certify to the adoption of this Resolution.
PASSED, ADOPTED AND APPROVED this day of , 2002.
Wen Chang, Mayor
I, Lynda Burgess, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing
Resolution was passed, adopted and approved at a regular meeting of the City Council of the City
of Diamond Bar held on the day of , 2002, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS;
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
Lynda Burgess, City Clerk of
City of Diamond Bar
CITY COUNCIL
31VHIC X12 �ti
TO: Honorable Mayor and Members of he City Council
VIA: Linda C. Lowry, City Manager
Agenda # 8.2
Meeting Date June is, 2002
AGENDA REPORT
TITLE: Renewal of Diamond Bar Chamber of Commerce Annual Agreement
RECOMMENDATION: Approve the recommendation of the Council Chamber of Commerce Sub committee to
renew the Chamber of Commerce Annual Agreement which shall include Administrative Support, the
publication of the City News as an addition to The VIEW or the placement of a City advertis ment in The
VIEW, Membership Dues, and the inclusion of a City advertisement panel in the new printing of he City map;
and direct the City Manager to execute the agreement.
FINANCIAL IMPACT:
2001-02 Proposed
Contract Elements Agreement 2002-03
Administrative Support $24,000 $24,000 (A)
Monthly support for services to the City for promotion of city services,
informational distribution and efforts to enhance the development of
programs for the public benefit including but not limited to: Small Business
Seminars, Business Expo, City Birthday Party, business visitation,
management of the Diamond Bar Farmers Market.
(A) The Council Sub -committee recommends that $6,000 of this amount be
subject to a new performance criteria that the Chamber Increase the Chamber
Membership by three (3) members per month or twelve (12) members per
quarter.
Advertising -0- (B) -0- (B)
Except for last year, the City has placed advertisements in The VIEW up to `
a cost of $12,000 per year. This contract item was dropped when the City
began publishing the City News monthly as part of The VIEW. The
schedule for placement of advertisements had been the sole discretion of
the City with the Chamber invoicing the City after placement.
(B) The Council Sab-committee recommends that if the monthly publication
of the City News in The VIEW is terminated, then the City would recommence
purchasing advertising in The VIEW in a manner consistent with that
described above.
Membership Dues -0- 1,500 (c)
Dues includes the City as a business as well as individual membership of
five (5) Council Members and the City Manager.
(C) Last year the City Membership Dues was dropped. The Council Sub-
committee recommends that the dues be reinstated to be consistent with the
City's desire for the Chamber to become more financially self reliant with
dues being a primary source of funds.
2001-02 Proposed
Contract Elements cont'd Agreement 2002-03
City Map -0- 2,500 (D)
The Chamber prints a City map that has become the "Official Map" which
staff makes readily available to the public from the front counter.
Thousands of these maps are made available by the Chamber. The cost
reflects the price to place a City advertisement as a panel of the folded
map.
(D) The Council Sub -committee recommends including this item in the annual
agreement.
Monthly City Newsletter
48,888 (E)
74,000 (F)
Publishing the monthly City News as part of The VIEW was a new item
included in the Chamber agreement last year. Concerns have been raised
about the cost per issue. The service provided by the Chamber has met
the contract expectations and has advanced the Council's goal of
community partnering and improved communications to the community.
(E) Nine (9) monthly, four-page editions of the City Newsletter were originally
contracted ($55,000 or $6,111 per month) to be published and delivered to all
businesses and residents including the delivery of three quarterly
recreational brochure Inserts. The number was reduced to eight (8) ($48,888)
due to start up delays.
(F) The Council Sub -committee recommends that City staff prepare and let
out a set of Newsletter bid spec's as well as prepare an in-house proposal to
generate a monthly City Newsletter. The Chamber would be invited to bid and
if unsuccessful In winning the award, the Chamber would be given an
appropriate notice of termination of service, sixty (60) days. The City would
then replace the publishing service with the advertising service referred to in
item (B) above.
Total Annual Amount
$72,88
(G)
(G) The overall increase reflects publishing twelve (12) months of the City
News rather than eight (8), the inclusion of Membership Dues and the City
map.
BACKGROUND:
Members of the City Council have expressed a desire to encourage the Diamond Bar Chamber f Commerce
to strengthen its economic self-sufficiency. To this end, the Council Chamber sub -committee has
recommended a contract approach that reinforces a Chamber reliance on membership dues. In addition, the
directive to bid out publishing the current City News is aimed at encouraging a more entrepreneurial
relationship between the two agencies with less emphasis on support and more emphasis on product delivery.
D I A M O N DB A R
CHAMBER OF COMMERCE
Linda Lowry
City Manager
City of Diamond Bar
21825 Copley Dr.
Diamond Bar, CA 91765
June 3, 2002
Dear Ms. Lowry,
The Diamond Bar Chamber of Commerce is pleased to submit our proposal folr
services to be provided for the next fiscal year. We have enjoyed a closer
working relationship with the City during the last year and feel both organizations
have benefited from the relationship.
We have included a review of a portion of our work last year. This proposal doos
not add any new items to the contract. The map is every two years and was la t
printed in 2000. The VIEWICITY-NEWS contract is for the same amount per
issue and for a greater number of issues.
If there are any questions on the proposal we would be happy to discuss them
with you or your designee. If there are additional services that you, your staff or
the City Council would like us to provide you need only ask for a full proposal.
Again, thank you for allowing us to provide services to the City of Diamond Bari
last year and we look forward to working with the City for the next year.
Best regards,
6=Az--rte
Jeff Koontz
Executive Director
Diamond Bar Chamber of Commerce
21845 E. Copley Dr., Ste. 1170, Diamond Bar, CA 91765
909-860-1904 - FAX 909-860-6064
info@diamondbarchamber.com - www.diamondbarchamber.com
YEAR IN REVIEW 2001
The past contract year has seen a very active year with a greater amount of
cooperative programs with the City and the Chamber. We look forward to joint
ventures between the City and Chamber to continue next year and to increase in
value to the City, its businesses and residents.
The contract was divided into two sections for this period, promotional support
services and the VIEW. The pricing for the two areas were 69°% for the VIEW and
31 °% for the promotional support portion.
The VIEW newspaper, now known as the VIEW -CITY NEWS, was first produced
in October 2001. The paper has been well received by the residents. By mailing
the newspaper to all homes and businesses the information the City wishes to
distribute is in fact getting into the home. The qwerky "upside-down" front pagJs
have given us a distinctive look. Based on the coupons being used at the
Farmers' Market (approximately 100 each week) we feel the newspaper is bei6g
opened and read by our residents. We look forward to continuing to publish the
VIEW -CITY NEWS and expanding our services to the City in its outreach to its
residents.
The promotional support services are partially covered by the VIEW -CITY NEWTS
for the distribution of information. Additionally, we have continued to develop the
new resident package and provided our material to the City Marketing
department to reformat for use with the new city stationery. To improve on the
process for mailing the information we are anticipating the purchase of a data
base to provide information regarding new residents. j
The Candidates Forum was again held in October 2001 for the City Council ra�.
The League of Women Voters of Claremont were our moderators.
We participated in the City Birthday Celebration with our Business Showcase and
the Casino Night. Attendance was great this year and the Business Showcase
appeared to have more activity than last year.
The area that received the most effort this past year was the business visitatio s.
A joint effort of the City and Chamber to visit all the businesses located in retai
centers throughout the City. Over a six month period we were able to complet
our goal of visiting each retail center and updating information on each busine s.
The information obtained at each retail center was presented in a written repo
for each retail center.
Other events held this past year included the Mayors' Breakfast, our quarterly
International Networking Breakfasts, and participation as a food vendor at
Concerts in the Park. Our biggest impact has been the opening of the Farmers
Market in April 2002.
CONTRACT PROPOSAL 2002
GENERAL SERVICES $24,000
Providing information to residents, visitors and inquirers via telephone, fax,
e-mail and regular mail.
CITY MAP $ 2.500
Includes a full panel on the map.
PUBLISHING $74,000
Page layout, printing and mailing of a monthly publication. On a quarterly
basis include the Recreation Guide in the VIEW/CITY-NEWS.
OTHER PROGRAMS THAT COULD BE CONTRACTED WITH THE CHAMBER
Printing of the Recreation Guide
Establishing a Public Safety Database
Establishing a Business Registry Program
Presented by the Diamond Bar Chamber of Commerce.
r
CITY COUNCIL
Agenda # 8.1 b
Meeting Date: June 18, 2002
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manage
TITLE: Consideration of:
A. Resolution No. 2002 -XX, setting forth personnel rules and regulations nd
rescinding Resolution No. 2002 -XX and;
B. Resolution No. 2002 -XX, establishing salary ranges and rates for all cl sses of
employment. t
RECOMMENDATION:
It is recommended that the City Council adopt Resolution No. 2002 -XX, setting forth perso nel rules
and regulations (Rules Resolution) and Resolution No. 2002 -XX, establishing job classifica ions and
salary schedules (Salary Resolution).
FINANCIAL IMPACT:
The financial implication to the City for the proposed personnel changes, including benefit
enhancements, a 2.5% cost of living adjustment (COLA), job classification changes and th
elimination and creation of positions have been incorporated into the FY 02-03 Municipal B dget.
Below is a breakdown of the cost for the proposed benefit enhancements and the personn I
classification and position changes. These changes are further described in the
background/discussion section of this report.
Benefit Enhancements:
Annual Cost
Executive Management Auto Allowance
$10,800
$25/month increase to health benefit allotment
$14,700
Short-term/Long-Term Disability Insurance
$14,640
Employee Assistance Program
$ 1,000
Administrative Leave
$ 0
Personnel Classification and Position Changes
074)
Staff Report: Rules & Salary Resolutions
Page 2
BACKGROUNDIDISCUSSION:
The proposed FY 02-03 Municipal Budget was presented to the City Council at the Study $ession
held on June 4, 2002. Incorporated into the budget were proposed personnel changes which make it
necessary to amend the Rules Resolution and Salary Resolution.
The personnel changes reflected in the proposed budget that affect the Rules Resolution include an
Executive Management auto allowance of $150 per month, a $25 increase to the monthly health
benefit allotment, provision to provide short-term/long-term disability (STD/LTD) insurance nd an
employee assistance program (EAP), and an increase to the number of administrative leave hours.
Additional amendments to the Rules Resolution have been made for clarification purposes These
include adding language to define Executive Management employees as at -will positions and an
increase of the annual maximum number of vacation and sick leave hours. The proposed iphanges
that affect the Salary Resolution include a COLA of 2.5% for all positions, job classification !changes
for five positions and the elimination and creation of positions.
Summary of Changes in the Rules Resolution (Attachment A)
Job Classifications
This section has been amended for clarification purposes to refer to positions as job classif cation
ranges rather than "positions numbered." Additional language was added to further define xecutive
Management positions as being subject to termination "with or without cause, at any time, t the will
of the City, in its sole discretion."
Vehicle Use
This section has been amended to provide a $150 per month auto allowance to Executive
Management staff. Executive Management staff using their own vehicles for City business reduces
the use of the City's pool cars making them more available to other staff.
Health Benefit Allotment
This section has been amended to increase the monthly health benefit allotment by $25.
At its April 17, 2002 meeting, the CaiPERS Board approved increases to the health plans r�sulting in
an average increase of 25% for HMO plans and 20% for PPO plans. The increase to the onthly
health insurance benefit allotment should help offset some of those increases.
Health and Benefit Options
This section has been amended to further define each of the benefit options available to eli ible
employees. Reference to the City's 401(A) deferred compensation plan has been deleted si ce this
option is not currently available to employees. In FY 02-03 an STD/LTD and EAP will beco e
available. These two plans are further described below.
STD/LTD —On August 1, 1989, Resolution No. 89-68, which set forth the personnel r les and
regulations, was adopted. Section 6 of the resolution stated that "All full-time employees are
eligible to receive group health, dental, deferred compensation, life, unemployment ir surance
and long-term disability insurance..." To date, the personnel rules and regulations co tinue to
make reference to disability insurance, however, there is no such plan available to the
employees.
Staff Report: Rules & Salary Resolutions
Page 3
This benefit provides income replacement for designated officials and full-time and regular
part-time employees in the event of a covered disability. Income replacement is 60% of salary
up to a maximum of $1500 per week. This benefit will become effective July 1, 200'x.
EMPLOYEE ASSISTANCE PROGRAM — This benefit provides designated officials and full-
time and regular part-time employees with face-to-face assessment, treatment and follow-up to
help resolve a broad range of personal, work, and family problems. The program pr vides a 5-
session treatment with professional counselors for early intervention and treatment. This
benefit will become effective August 1, 2002.
Vacation
This section has been amended to increase the maximum accrual from 160 hours to 240 h urs and
deletes contradictory language that allows for accrual beyond the maximum accrual limit a well is
the option for vacation pay out. Once an employee reaches the maximum accrual limit of40 hours
no further vacation will accrue until the hours are reduced. The accrual rates will remain th same
therefore there is no cost for this amendment.
Sick Leave
This section has been amended to increase the maximum annual sick leave accrual from 160
hours
to 200 hours. In addition, contradictory language, which prohibits further accrual once the
maximum
is reached, is deleted since sick leave accrual in excess of the maximum accrual is reduced
to the
maximum accrual through an annual pay out each December at a rate of one-half the empl
yee's
rate of pay. Increasing the maximum accrual to 200 hours allows employees to accrue eno
gh sick
leave usage in the event of a covered disability which would require a 15 -day elimination p
riod under
the STD/LTD plan. The accrual rate per pay period will remain the same therefore there is
o cost for
this amendment.
Administrative Leave
This section is being amended to increase the number of Administrative Leave hours from 6 to 18
hours per fiscal year for exempt employees and from 16 to 36 hours per fiscal year for Executive
Management employees. Administrative Leave is provided as a compensation for exempt nd
Executive Management employees who do not receive overtime pay and are customarily required to
work over and above 40 hours per work week.
Summary of Changes in the Salary Schedule Resolution (Attachment B)
The proposed personnel changes that affect the Salary Resolution include a COLA adjustor nt of
2.5% for all full-time and part-time positions and classification and position changes. The s lary
schedules which become effective the pay period commencing July 1, 2002 have been adj sted
accordingly to reflect the COLA.
Staff Report: Rules & Salary Resolutions
Page 4
Classification and Position Changes
An evaluation of several positions was conducted and as a result the salaries for the following
positions have been modified as reflected in the table below:
• Assistant City Clerk
• Executive Assistant
• Assistant to City Manager
• Community Services Director
• Finance Director
I
The proposed budget also includes a reorganization of the Community Services Division. he
reorganization proposes the elimination of the Recreation Superintendent, Management A alyst, and
two Recreation Specialist positions and creates a Senior Management Analyst and two Re reation
Supervisor positions. In addition, two part-time Community Services Coordinator positions ill
become full-time non-exempt Community Services Coordinators.
Also reflected in the list of authorized positions is the elimination of the Development Servi es
Assistant position and the creation of a Senior Neighborhood Improvement Officer position in the
Community and Development Services Department.
The table below reflects the classification and position changes for FY 02-03. The net effe�t of these
changes results in a personnel salary savings of $22,074.
Job Title
Chan a
Annual
Increase Decrease
Classification Range Changes:
Assistant City Clerk
increase
$ 3,331
Executive Assistant
increase
$ 3,516
Assistant to City Manager
increase
NIA - Not budgeted
Community Services Director
increase
$ 7,459
Finance Director
increase
$ 7,381
Senior Neighborhood Imp. Officer
New
$ 73,842
Recreation Supervisor 2
New
$128,426
Senior Management Analyst
New
$ 73,534
Community Services Coordinator
Full-time
New
$ 96,828
Community Services Coordinator
Part-time
Eliminate
( $72,621)
Recreation Specialist
Eliminate
$126,347
Management Analyst
Eliminate
$ 65,105
Recreation Superintendent
Eliminate
$ 82,591
Development Services Specialist
Eliminate
$ 69,727
TOTAL BUDGET IMPACT
($22,074)
Staff Report: Rules & Salary Resolutions
Page 5
The changes incorporated into the Rules Resolution and Salary Resolution become effective as of
July 1, 2002.
PREPARED BY:
Teresa Arevalo, Senior Management Analyst
REVIEWED BY:
David Doyle Linda Magnuson
Deputy City Manager Finance Director
Attachment A: Rules Resolution amending Resolution No. 2001-43 with changes in highli hted text
for additions and strikethrough text for deletions to the appropriate sections
Attachment B: Salary Resolution establishing salary ranges and rates.
Attachment A
RESOLUTION NO. 2002 -
RESOLUTION OF THE CITY OF DIAMOND BAR SETTING FORTH PERSONNEL RULES AND
REGULATIONS REGARDING THE PAYMENT OF SALARIES, SICK LEAVE, VACATIONS, LEAVES
OF ABSENCES, AND OTHER REGULATIONS EFFECTIVE JULY 1, 2002;
RESCINDING RESOLUTION NO. 2002-28 IN ITS ENTIRETY.
THE CITY COUNCIL OF THE CITY OF DIAMOND BAR HEREBY RESOLVES, ORDERS, AND
DETERMINES AS FOLLOWS:
WHEREAS, as the rules and regulations do not create any contract of employment, express or implied,
or any rights in the nature of a contract;
WHEREAS, the purpose of the rules and regulations is to communicate to employees fhe benefits,
policies and requirements of the job, as well as provide guidance to supervisors in the administ ation of the
personnel system,
WHEREAS, the City Council has determined that it is necessary to the efficient o eration and
management of the City that rules and regulations be maintained prescribing sick leave, vacation, leaves of
absences, and other regulations for the officers and employees of the City; and
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Diamond Bar[ California,
as follows:
SECTION 1. COMPREHENSIVE JOB CLASSIFICATION AND SALARY SCHEDULES
Pursuant to Ordinance 21 (1989), a comprehensive job classification and salary schedule for authorized full-
time and part-time positions shall be established upon adoption of a resolution by the City Council.
SECTION 2. JOB CLASSIFICATIONS
For the purposes of the City's Personnel System, each position title shall correspond to a job classification
number as reflected in the job classification and salary resolution.
A. Hourly Non-bencfited Positions 100-899.
These positions are classified and referenced as either seasonal or intermittent part-time.
1. Seasonal Part-time — a seasonal position is a position that is utilized up to 40 hours pe week on a
seasonal or partial year basis, but not more than 1000 hours per year
2. Intermittent Part-time — an intermittent position is a position that is utilized an average of 19 %2
hours or less per week and no more than 1000 hours per calendar year.
B. Hourly Benefited Positions — ,h 10 Positions ,,,,w,,, o.aa 900-999.
These positions are classified and referenced as regular part-time, A regular part-time p6ition is ;
position that is utilized twelve (12) months per year and works an average of 20 or more hour per week
Rules Resolution
Page 2
on a year-round basis. Benefits for regular part-time employees shall be the same as provided for non-
exempt full-time employees on a pro -rated basis.
C. Full-time Non- Exempt Positions — 1000-1599.
Positions in job classifications wed 1000-1599 are subject to the Fair Labor Standards Act
(FLSA) overtime requirements.
D. Full-time Exempt Positions — Positions numbered 1600-1999.
The City of Diamond Bar has determined that various executive, administrative and professional
employees are exempt from the overtime requirements of the FLSA. Employees in the job
classifications ' J number -e 1600 and above are considered exempt.
E. Executive Management Positions — ,� 20 0-3999 are
Executive Management jositions which are also classified as exempt.
SECTION 3. ADVANCEMENT WITHIN THE SALARY SCHEDULE
A. New full-time and regular part-time employees shall be hired at the entry step or any step at the
discretion of the City Manager and must successfully complete a one-year probation period At the end
of six months, the employee will be given a performance evaluation and shall be eligible for the next
step. Every year thereafter, employees shall be given a performance evaluation and shall move to each
successive step, so long as the employee's performance is satisfactory or above.
B. Intermittent and seasonal part-time employees shall be hired at the entry step or any step at the
discretion of the City Manager and must successfully complete a one-year probation period. At the end
of six months, the employee will be given a performance evaluation. In order to receive a step increase,
a part-time employee must complete one year of service and worked a minimum of 500 hours.
C. An employee that has received a one-year evaluation and has reached the top step n their job
classification shall be moved to a July 1 annual evaluation date.
D. An employee shall receive their annual step increase on time regardless of supervisor's cofmpletion of
timely evaluation.
ii
SECTION 4. PROBATION
The probationary period shall be regarded as a part of the testing process and shall be utilize for closely
observing the employee's work to determine the employee's fitness for the position.
A. In an effort to monitor newly hired employees, the probation period for newly hired employees is one
year of actual and continuous service. Periods of time on paid or unpaid leave exceeding five (5) days
(consecutive or not) shall automatically extend the probationary period by that number of days the
employee is on leave.
B. If it is determined that the probationary should be extended, the probationary employee sh 111 be given
notice in writingprior to the
p expiration of the original probationary period.
Rules Resolution
Page 3
C. During the probationary period an employee may be rejected at any time without cause and without the
right of appeal.
SECTION 5.V=1Qt%=J0 MILEAGE REIMBURSEMENT
A.
Private automobiles are not to be used for the City business except as authorized. The City Manager
may authorize such use at the reimbursement rate equal to that set forth by the Internal Revenue Service.
Payments shall be based upon the most direct route to and from the destination, and garage and parking
expenses shall be paid in addition to the current rate, upon submission of paid receipts.
SECTION 6 -7.
�, 13 ' E BENEFIT ALLOTMENT
A. Members of the City Council, iland employees defined as fiM
receive an additional $30.00 per month to be applied as described in Section 2 6.
Rules Resolution
Page4
SECTION# 6.
HEALTH, DENTAL, VISION, L
DEFERRED ■ 1 / 1 ■ LONG
1 DISABILITY l
UNEMPLOYMENT-
A.
All designated officials, full-time employees and designated regular part-time employees NORM
NEWERMWNWrAware eligible to receive group health, dental, vision, life, deferred
compensation, disability insurance and employee assistance program. within
the City's group insurance carrier(s). The administrative cost and premiums are paid) as described
Rules Resolution
Page 5
SECTION 8. STATUS OF EMPLOYMENT
All employees serve under the City Manager, pursuant to Government Code Section 34856. Per
Government Code Section 36506, nothing in these rules and regulations shall be construed to provide
employees with any tenure or property interest in employment.
SECTION 9. PUBLIC EMPLOYEES' RETIREMENT SYSTEM - DEFERRED
COMPENSATION
The City of Diamond Bar shall pay the employee contribution of said employee salary
Public Employees' Retirement System (PERS) as deferred income.
SECTION 10. PAY PERIODS
The compensation due to all officers and employees of the City shall be paid on a bi-
SECTION 11. PAY DAYS
Warrants, checks or electronic transfers in the payment of compensation shall be made ava
City to employees and officers of the City on the Friday succeeding the close of any given pay p
event that pay day falls on a holiday, all warrants, electronic transfers or checks in payment of c
shall be made available to the City employee on the last work day preceding the holiday.
SECTION 12. WORKING HOURS AND OVERTIME
A. Nine (9) hours Monday through Thursday and eight (8) hours on Friday, exclusive of lunch
constitute a day's work for all full time employees participating in the 9/80 flex plan,
participating in the 9/80 -flex plan will work 80 hours in a nine -day period.
Eight (8) hours, exclusive of lunch period, shall constitute a day's work for all full time
participating in the traditional eight- (8) hour work schedule.
to the State
basis.
le by the
d. In an
period, shall
Employees
B. The official work week of the City of Diamond Bar shall be Monday through Thursday, 7:30 a.m. to
5:30 p.m., and Friday, 7:30 a.m. to 4:30 p.m. It shall be the duty of each Department Head to arrange the
work of their Department so that each employee therein shall not work more than five days in each
calendar week. The City Manager may require an employee to temporarily perform service in excess of
five (5) days per week when public necessity or convenience so requires.
1. The work period will be begin at 12:01 p.m. on Friday and end the following Fridaya noon for all
full-time employees on a traditional schedule and all full-time employees scheduled o be off on
Fridays in accordance with the 9/80 work schedule.
2. The work period will begin at 12:01 p.m. on Monday and end the following Monday a� 12 noon for
all full-time employees scheduled to be off on Mondays in accordance with the 9/80 schedule.
Rules Resolution
Page 6
C. Whenever an employee, other than an exempt employee, shall be required to work overtime, beyond 40
hours per week, such person shall receive compensation for such overtime worked at one and one-half
(1 1/2) times the regular rate of pay, provided they have completed full 40 hour work week.:
D. Any full time employee, other than an exempt, who is required to work on an observed holiday beyond
the regular 40 hour work week, shall be entitled to pay at the rate of two (2) times the regular rate of pay
provided they have worked a 40 hour work week.
E. Hourly and non-exempt employees are prohibited from working overtime without express luthorization
from the City Manager.
F. There is nothing contained within this Section to exclude the City from implementing a 4-10 or
traditional Plan at their option.
SECTION 13. ANNUAL VACATION
The purpose of annual vacation leave is to enable each eligible employee annually to return to his' or her work
mentally and physically refreshed. All eligible employees shall be entitled to annual vacation leav, with pay as
follows:
A. A full time employee, pursuant to the below schedule, shall be entitled to a vacation, to be a�crued at the
appropriate hours per pay period. Regular part-time employees are eligible for vacation a� a pro -rated
accrual rate based upon hours scheduled to work.
YEARS OF SERVICE ANNUALVACATION ACCRUAL
1 -5 80 hours 3.08 hours per pay period
6-10 120 hours 4.62 hours per pay period
11 & up 160 hours 6.15 hours per pay period
B. Vacation time may be accumulated to a maximum of 160 hours. Once the ' 160 he
maximum accumulation is exceeded, no further vacation leave shall accrue until the emplo ee reduces
the accumulation below the maximum. The City Manager- may approve vacation timeae(ufflulations
submitted in wfiting to the City Maffagef.
i
C. The total vacation allowance shall be computed to the nearest whole day based upon the number of full
months of City service.
D. In the event one or more observed holidays follow accumulated vacation leave, such days hall not be
charged as vacation leave and the vacation leave shall be extended accordingly for those 1I employees
eligible for such holidays.
E. An employee shall take vacation at such time during the calendar year based upon due re and to the
needs of the employee's services and the work schedule.
Rules Resolution
Page 7
91. M-21 a a�nl� » f a e ®c akti e
G. The time set for the vacation of the City Manager shall be subject to the approval of the City Council.
H. Employees who terminate shall be paid the salary equivalent to all accrued and accumulated vacation.
I. All vacation requests shall be made at least ten (10) days in advance and employee's supervisor and City
Manager must give prior approval.
J. If an employee does not request time off in advance and simply does not show up for w rk, the City
Manager may deny the use of vacation time or other benefit for the time off, and said employee is
subject to disciplinary action including discharge.
K. Exempt employees, for the purpose of accrual, shall be credited with previous municipal experience, up
to five (5) years of full-time service.
SECTION 14. SICK LEAVE
A. Sick leave with pay shall be accrued by full-time employees at a rate of 3.08 hours per pay period.
Regular part-time employees are eligible for sick leave and receive a pro -rated accrual rate, based upon
hours scheduled to work.
B. Employees are eligible to use sick leave, as it is accrued and/or accumulated.
C. Absence or illness may not be charged to sick leave if not already accrued and/or
D. Each full time employee shall be paid annually for all accrued sick leave in excess of th maximum
allowable accumulation of ; at a rate of one-half the employee's current age at the
time of payment. Said payment is to be made during the month of December, or at such other time as
the City Manager may determine, at his/her absolute discretion, as appropriate.
E. Sick leave shall be allowed only in case of necessity and actual sickness or disability of the employee or
dependent family members, as determined by the City Manager. In order to receive sick leaOe with pay,
the employee shall notify the supervisor or Department Head prior to or within two (2) hors after the
time set for beginning daily duties. The City Manager may, if he/she deems necessary, require the
employee to file a Physician's Certificate or a Personal Affidavit.
F. Sick leave shall not accrue to any employee for any month in which that employee is on "paid leave
and does not work a minimum of 80 hours in any one month.
F. If an employee does not show up for work and does not call in within two hours, the City Mager may
deny use of sick leave for the unauthorized time off, and employee is subject to disciplinary a tion.
Rules Resolution
Page 8
H. Except as otherwise required by law, employees using all accumulated sick leave may be deemed to
have abandoned their employment.
After five (5) years of service, when an employee retires, resigns or terminates in good standing, that
employee will be paid all accumulated sick leave at a rate of one-half (1/2) of the employee's current rate
of pay at his/her date of termination.
Sick leave to attend to the illness of a child, parent, or spouse of the employee (pursuant to California
Labor Code Section 233). Use of sick leave for this purpose (as opposed to when Mused for an
employee's own illness), shall be limited to half the yearly sick leave entitlement in any one (1) year
period. The amount of leave available is limited to what the employee accrued prior to 4tilizing sick
leave for this purpose. Additionally, sick leave taken for this purpose shall be allowed onl' in the case
of necessity of and actual illness of an employee's child, parent, or spouse as determine by the City
Manager. In order to receive sick leave with pay for this purpose, the employee sha I notify the
Department Head prior to or within (2 hours after the start of the employee's scheduled wo k shift. The
City Manager may, if he/she deems necessary, require the employee to file a Physician' Certificate
(regarding the illness of the employee's child, parent or spouse) or an Affidavit stating he cause of
absence. Use of sick leave under this section shall not extend the maximum period of leave to which an
employee is entitled under Family and Medical Leave (Section 16).
SECTION 15. FAMILY AND MEDICAL LEAVE
The family and medical leave policy complies with the California Government Code, Sec ions 12945,
12945.2, and 19702.3, and the federal Family and Medical Leave Act of 1993. California law 4hall prevail
unless preempted by federal law.
Copies of the state and federal acts are available in the Personnel Department. Following is a Summary of
pertinent sections.
1
A. The family and medical leave allows for an eligible employee to take twelve (12) weeks 4leave in a
twelve (12) month period for the birth, adoption, or foster care of a child; the serious health �ondition of
the employee's child, parent or spouse; or the employee's own serious health condition.
B. During the twelve (12) week period, paid leave may be charged to accrued benefit time such Os vacation,
administrative leave and floating holidays, at the employee's request during the family and medical
leave period as long as the total time off does not exceed twelve (12) weeks in a twelve 12) month
period. In addition, accrued sick leave may be used at the employee's request, in acco ance with
Section 15. If the employee has extinguished their benefit leave and accrued leave balance, but have a
balance in their FMLA, they are still eligible to take the time, but must do so at no pay and with no
accrual of leave time (sick or vacation).
C. Health insurance benefits shall continue for the duration of the family and medical leave under the same
conditions as if the employee had continued employment. If the employee fails to return to i work after
the period of leave to which the employee is entitled has expired, the City is entitled to recover the
premiums paid on behalf of the employee for maintaining coverage.
D. To be eligible for family and medical leave, the employee must be employed by the City or Diamond
Bar for at least 12 months and has worked at least 1,250 hours over the previous 12 -month period for the
City of Diamond Bar.
Rules Resolution
Page 9
E. The City will use a rolling 12 -month period measured backward from the date the employee uses
FMLA.
F. The City Manager may, if he/she deems necessary, required the employee to file a Physicians Certificate
or Personal Affidavit stating the cause of absence.
G. When a husband and wife are both employed by the City of Diamond Bar, they are limited to a total of
12 weeks collectively for family leave during the 12 -month period.
H. Employee will be reinstated to the same position of employment held when the employee's leave
commenced; or reinstated to an equivalent position with equivalent employment benefits, p�y, and other
terms and conditions of employment, unless position ceased to exist for reasons unrelated to4he leave.
SECTION 16. PREGNANCY DISABILITY LEAVE
In compliance with California law, the following section has been added. Separate from F LA, when
an employee is pregnant, they are eligible for six weeks of leave for a normal childbirth and up o 16 weeks
when there is certification by a physician that there is a disability or related medical conditio due to the
pregnancy.
A. During the Pregnancy Disability Leave Time, paid leave may be charged to accrued benefitlime such as
vacation, administrative leave and floating holidays, at the employee's request. In addition, liccrued sick
leave may be used at the employee's request, in accordance with Section 15. If the employee has
extinguished their benefit leave and accrued leave balance, but have a balance in their PDL, they are still
eligible to take the time, but must do so at no pay and with no accrual of leave time (sick or vjacation).
B. Health insurance benefits shall continue for the duration of the Pregnancy Disability Lea under the
same conditions as if the employee had continued employment. If the employee fails to ret rn to work
after the period of leave to which the employee is entitled has expired; the City is entitled to recover the
premiums paid on behalf of the employee for maintaining coverage.
C. The City Manager may require the employee to file a physician's certificate or personal affidavit if the
leave is to be for more than a six-week period.
SECTION 17. BEREAVEMENT LEAVE
When circumstances are such and the City Manager determines that conditions warrant, three (3) paid
bereavement leave days may be granted in the event of death of a relative of a full-time employee. "Relative" is
defined as spouse, parents, children, step -children, brother, sisters, grandparents, grandchildren, ha�f-brothers,
half-sisters, aunts, uncles, to the City employee or as may be approved by the City Manager. I
SECTION 18. UNAUTHORIZED LEAVE
If an employee does not show up for work for three consecutive work days without not#ifying said
employee's supervisor or Department Head, said employee shall be considered to have voluntarily (terminated
employment with the City.
Rules Resolution
Page 10
SECTION 19. ON-THE-JOB INJURY
Whenever a person is compelled to be absent from employment with the City on account of injury
arising out of or in the course of that employee's employment as determined by the Workers' Compensation Act,
the employee may elect to apply pro -rated accrued sick leave, if any, to such absence to receive compensation
of an amount of the difference between the compensation received under the Workers' Compensation Act and
that employee's regular pay, not to exceed the amount of the employee's earned sick leave. An employee in such
instance may also elect to use any earned vacation time in like manner after sick leave is exhausted. The City
will pay the employee up to three (3) days of that employee's regular salary as it relates to an on-t�c job injury
and if not covered by Workers' Compensation.
SECTION 20. JURY DUTY
If a full-time employee is called for jury duty, such person shall receive regular pay while actually
performing jury service, however, any amount received by such employee as payment for services #s juror shall
be reimbursed to the City. All mileage paid to the employee, as a juror shall not be conth
ered as a
reimbursable item to the City. Regular part-time employees who are eligible for jury duty receives as a pro-
rated accrual rate based upon hours scheduled to work.
SECTION 21. ATTENDANCE
Full time employees shall be in attendance at their work in accordance with the rules regarding hours of
work, holidays, and leave. Departments shall keep attendance records of all employees. Abs6ce of any
employee without leave may result in possible disciplinary action, including discharge.
SECTION 22.
HOLIDAYS
A. Holidays which fall on Saturday shall be observed on the preceding Friday, and holidays hich fall on
Sunday shall be observed on the following Monday. Paid holidays are only for the observed�days.
B. The City of Diamond Bar's observed paid holidays are as follows:
I.
New Year's Day (January 1)
2.
President's Day (observed the third Monday in February)
3.
Memorial Day (observed the last Monday in May)
4.
Independence Day (July 4)
5.
Labor Day (observed first Monday in September)
6.
Veteran's Day (November 11)
7.
Thanksgiving Day
8.
Day following Thanksgiving Day
9.
Christmas Eve (December 24)
10.
Christmas Day (December 25)
11.
Sixteen (16) Floating Holiday Hours
C. If an observed holiday falls on a nine (9) hour work day under the 9/80 work schedule, those! employees
on the 9/80 schedule shall receive nine (9) hours of holiday pay and those employees on a' traditional
work schedule shall receive eight hours of holiday pay.
Rules Resolution
Page 11
D, If an observed holiday falls on an eight (8) hour work day under the 9/80 work schedule, those
employees on the 9/80 schedule shall be receive eight (8) hours of holiday pay and those employees on
the traditional work schedule shall receive eight (8) hours of holiday pay.
SECTION 23. FLOATING HOLIDAY HOURS
A. Each full time employee is allowed sixteen (lb) hours per calendar year, January through December.
Regular part-time employees are allowed prorated floating holiday hours per calendar } ear, January
through December based upon hours scheduled to work.
B. Floating Holiday hours are not cumulative and must be used during the above period or said employee
will lose the allocated hours.
C. Each employee must submit a request in advance, and approval must be given by the employee's
supervisor and Department Head.
D. An employee is eligible to use floating holiday hours as they are accrued.
E. Floating Holiday hours may be used in lieu of sick leave only if all other benefit time has been
exhausted.
SECTION 24. TRAINING PLAN
The City Manager and employees of the City are eligible to request specialized training in, the form of
symposiums, special courses, forums, etc., at the City's expense.
SECTION 25. LEAVE OF ABSENCE
Leave of absence without pay may only be granted by the City Manager and shall not exceed one year,
except as otherwise prescribed by law.
SECTION 26. RESIGNATION
An employee wishing to terminate employment in good standing shall file a written resignation with the
City Manager stating the effective date and reasons for leaving, at least two (2) weeks prior to the resignation.
Failure to give such notice shall mean the employee did not terminate in good standing, unless y reason of
hardship and upon that employee's request, the City Manager has waived the two-week notice requir ment.
SECTION 27. ANTI -NEPOTISM PROVISION
A. Relatives of those listed below may not be employed anywhere in the City organization:
1. City Council Members;
2. Standing Board and Commission members;
3. Management Team Members of the City;
5. Employees of the City Manager's Department; or
b. Employees of the Personnel Department.
Rules Resolution
Page 12
B. The employment of a relative within a department is prohibited when they:
1. Perform joint duties;
2. Share responsibility of authority;
3. Function in the same chain of command; and
4. Work on the same shift at the same work site.
C. For business reasons of supervision, safety, security or morale, the City may refuse to place one spouse
under the direct supervision of the other spouse.
D. For business reasons of supervision, safety, security or morale, an employer may refuse t place both
spouses in the same department, division, or facility if the work involves potential conflicts f interest or
other hazards greater for married couples than other persons.
E. "Relative" means child, stepchild, parent, grandparent, grandchild, brother, sister, half -other, half-
sister,
alf
sister, aunt, uncle, niece, nephew, parent -in-law, brother -in law, sister-in-law, or anoth r individual
related by blood or marriage.
F. "Employee" means any person who receives a City paycheck for services rendered to the
G. For business reasons, these sections shall be enforced to address the marriage of employees in the City's
employment, within six (6) months of said marriage.
H. Exceptions to this section may be made by the City Manager in unusual circumstance where the
concerns addressed by this policy are not implicated. Any appeal of the enforcement of this ection shall
be in accordance to the City's grievance procedures.
SECTION 28. NON-DISCRIMINATION
The City of Diamond Bar does hereby affirm to adopt and support a policy of non-discrimnation with
regard to all phases of personnel recruitment, selection and appointment. The City further declare that it will
not exclude from participation in, deny the benefits to, or subject to discrimination any person on the basis of
race, color, sex, religious affiliation, national origin, age or disability, thereby affirming the City f Diamond
Bar's posture as an equal opportunity employer. j
SECTION 29. EMPLOYEE PERFORMANCE EVALUATION APPEALS PROCEDURES
It is the intent of the City to offer fair and equitable appeals procedures for employee's
evaluations. Below are the official guidelines.
A. Employee and supervisor meet to review and discuss the employee's performance
B. The employee may respond in writing to the contents of the evaluation. The employee must submit this
response to the Department Head within five (5) working days immediately following re�eipt of the
evaluation.
C. The Department Head, as the reviewing official, shall respond in writing to the employee within five (5)
working days. This response becomes an official part of the evaluation.
Rules Resolution
Page 13
D. If the Department Head does not respond or if the employee chooses to continue to appeal following the
response from the reviewing official, the employee must submit an additional written response to the
Personnel Officer within five (5) working days after receipt of the reviewing official's response.
E. The Personnel Officer shall review the evaluation appeal within five (5) days with the employee,
supervisor and Department Head. Every effort will be made at this level to resolve the appeal. If the
Personnel Officer and City Manager are the same, the appeal shall proceed directly to the City Manager.
If the Personnel Officer and City Manager are the same, the appeal shall proceed directly to the City
Manager.
F. If the matter is not settled, a written appeal may be submitted to the City Manager by te employee
within five (5) working days following the decision rendered in writing by the Personnel Of leer.
G. The City Manager shall review the appeal with the employee, supervisor, Departme t --Head and
Personnel Officer. The decision shall be rendered in writing within fifteen (15) working days by the
City Manager, and the decision of the City Manager shall be final.
SECTION 30. POST OFFER PHYSICAL EXAMS
As a condition of an offer of City employment must successfully pass a post -offer hysical and
substance abuse exams and are subject to fingerprintingand a back background investigation. The candidates being
J Sr g g
considered for employment will be sent to a City authorized physician at the City's expense.
SECTION 31. EMERGENCY CALL -OUT POLICY
The following Emergency Call -Out Policy shall be adhered to:
A. When a full time employee or part-time, other than an exempt employee, is called out for a City
emergency, the employee shall be given a minimum of two hours pay, regardless of the amount of time
it takes to rectify the problem.
B. The employee shall be paid overtime per Section 12.
SECTION 32. ADMINISTRATIVE LEAVE
are allowed sixteen
of administrative leave per fiscal
year.��! I I`€li4T1i;114�fi811f1NlilEil ��14
Additional days of leave may be authorized by the City Manager, based on the number of7t7h7osothWe
individual works over and above 40 hours per work week.
Administrative leave may not be accumulated and carried over to the following year. It must be used by June
30 of each fiscal year. Leave may be granted in hourly increments. Requests shall be submitted to employee's
immediate supervisor for approval, then forwarded to the City Manager for approval. Administratijve leave will
be authorized at the convenience of the City and the work schedule.
SECTION 33. MEDICARE
Pursuant to Revenue Billing 86-68 of the Internal Revenue Code, all employees hired afl�r March 31,
1987 will have 1.45 percent of their base salary deducted from their paycheck to be paid to Medicare. The City
will match the 1.45 percent as mandated by law.
Rules Resolution
Page 14
SECTION 34. IMMIGRATION REFORM AND CONTROL ACT OF 1986
In compliance with the Immigration Reform and Control Act of 1986, all new employees must verify
identity and entitlement to work in the United States by providing required documentation.
SECTION 35. EXTENDED BENEFITS -- COBRA
The Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA) provides for the continuation
of health care coverage to certain employees who terminated employment and beneficiaries of em loyees who
die, become disabled or are divorced. Employees become eligible for continued coverage upon t ination of
service, whether voluntary or not (other than termination for gross misconduct), retirement or reduc ion in hours
worked. For these employees and their dependents, continued coverage is available for the time pe 'od set forth
by law, at their expense.
SECTION 36. TUITION REIMBURSEMENT
Subject to Council fiscal year budget authorization, each full-time and regular part-time (o a pro -rated
basis) employee shall be entitled to reimbursement in the amount of $500 per fiscal year, for col ege-level or
university -level educational courses (including tuition and related books), which have been appr ved by the
Personnel Officer or his/her designate as being job-related and of value to the City. Reimburseme t under this
Section is contingent upon the verification of the attainment of a letter grade of "C" or better, or i those cases
where no letter grade is given, verification of completion of the course with a "Pass" or "Credit' grade and
submittal of a receipt for registration bearing the name of the course, for which reimbursem nt is being
requested. In the case of reimbursement for books for any approved/verified course; a syllabus, co rse reading
list or course outline showing the book as being required for the course, plus a receipt bearing th title of the
book shall be submitted.
SECTION 37. PART TIME EMPLOYEES' RETIREMENT
Effective July 1, 1991, intermittent and seasonal part-time employees will be covered by 4retirement
system, under Social Security (OASDI). An employee's contribution rate shall be 6.2% on wags up to the
maximum provided by law. The employer's tax rate is the same. Election workers and emergency orkers are
excepted from coverage, under this section. Regular part-time employees are covered under the tate Public
Employees' Retirement System (PERS).
SECTION 38. SEVERABILITY
The City Council declares that, should any provision, section, paragraph, sentence, or w rk of this
Resolution be rendered or declared invalid by any final Court action in a court of competent jurisdi tion, or by
reason of any preemptive legislation, the remaining provisions, sections, paragraphs, sentences, an words of
this Resolution shall remain in full force and effect.
SECTION 39. Resolution No. 2002-28 is hereby repealed in its entirety.
r
ADOPTED AND APPROVED THIS day of , 2002
Wen P. Chang, Mayor
Rules Resolution
Pagel5
Rules Resolution
Page 16
I> LYNDA BURGESS City Clerk of the City of Diamond Bar, do hereby certify that the foregoing
g
Resolution was passed, approved and adopted at a meeting of the City Council of the City of Diamond Bar held
on the day of , 2002, by the following vote:
AYES: COUNCIL MEMBERS:
NOES
COUNCIL MEMBERS:
COUNCIL MEMBERS:
COUNCIL MEMBERS:
Lynda Burgess, City Clerk
City of Diamond Bar
Attachment B
Resolution No. 2002 -XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
ESTABLISHING SALARY RANGES FOR ALL CLASSES OF EMPLOYMENT
EFFECTIVE THE PAY PERIOD COMMENCING JULY 1, 2002; RESCINDING
RESOLUTION NO. 2002-29 IN ITS ENTIRETY.
WHEREAS, the City Council of the City of Diamond Bar has adopted the annual budget for fiscal year 2002-
2003;
WHEREAS, the City Council of the City of Diamond Bar wishes to establish salary ranges for the i
compensation of its employees, including cost of living adjustments and compliance with minimum wage
requirements;
WHEREAS, it is necessary to assign each position to a job classification number that reflects the v ous levels
as either non-exempt full-time (Schedule A), exempt full-time (Schedule B, ) executive-managemet (Schedule
C), non -benefited part-time (Schedule D) or benefited part-time (Schedule E);
WHEREAS, it is necessary from time to time to establish comprehensive job classifications and saI ry
schedules to fix the rate of compensation to be paid to employees of the City (Attachment 1: Schedules A-E).
NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Diamond Bar, does hereb� repeal all
previous salary resolutions and establishes salary ranges for full-time and part-time positions as foll ws:
PASSED, ADOPTED AND APPROVED this day of , 2002.
Wen P. Chang, Mayor j
I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that thll
foregoing Resolution was passed, adopted and approved at a regular meeting of the�City
Council of the City of Diamond Bar held on the day of , 2002, by
the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ATTEST.
Lynda Burgess, City Clerk
City of Diamond Bar
CITY OF DIAMOND BAR
SALARY RANGES BY POSITION
FY 2002-2003
Attachment 1
SCHEDULE A
Full -Time Non -Exempt Positions
(Job Classifications 1000-1599)
RANGE JOB TITLE A B C D E G
1037 Office Assistant 11.79 12.38 13.00 13.65 14.34 ^' 15.05 15.81
943.5155 990.6912 1,040.2258 1,092.2371 1,146.8490 1,264.1914 1,264.4010
2,044.28 2,146.50 2,253.82 2,366.51 2,484.84 2`609.08 2,739.54
1141 Account Clerk ll
Community Services Coordinator
Office Assistant l!
1203 Parks Maintenance Worker it
1257 Administrative Assistant
SeniorAccount Clerk
1365 Senior Administrative Assistant
1437 Assistant City Glerk
Neighborhood Improvement Officer
Ftesxeatign SpeWalist
1519 Management Information System
(MIS) Technician
12.97
13.62
14.30
15.01
15.76
16.55
17.38
1,037.4287
1,089.3001
1,143.7651
1,200.9534
1,261.0010
1,3
4.0511
1,390.2536
2,247.76
2,360.15
2,478.16
2,602.07
2,732.17
2868.78
3,012.22
13.68
14.36
15.08
15.83
16.62
17.46
18.33
1,094.1753
1,148.8841
1,206.3283
1,266.6447
1,329.9769
1,3S6.4758
1,466.2996
2,370.71
2,489.25
2,613.71
2,744.40
2,881.62
3,025.70
3,176.98
14.29
15.01
15.76
16.54
17.37
18.24
19.15
1,143.3594
1,200,5274
1,260.5538
1,323.5815
1,389.7605
1,4
,2486
1,532.2110
2,477.28
2,601.14
2,731.20
2,867.76
3,011.15
3,161.71
3,319.79
15.06
15.82
16.61
17.44
18.31
19.23
20.19
1,205.0880
1,265.3424
1,328.6096
1,395.0400
1,464.7920
1,53
.0316
1,614.9332
2,611,02
2,741.58
2,878.65
3,022.59
3,173,72
3,332.40
3,499.02
16.34
17.16
18.02
18.92
19.86
20.86
21.90
1,307.3454
1,372,7127
1,441.3483
1,513.4157
1,589.0865
1,66
.5408
1,751, 9678
2,832.58
2,974.21
3,122.92
3,279.07
3,443.02
3,315.17
3,795.93
17.27
18.14
19.04
19.99
20.99
22.04
23.15
1,381.7167
1,450.8025
1,523.3427
1,599.5098
1,679.4853
1,76
.4596
1,851.6325
2,993.72
3,143.41
3,300.58
3,465.60
3,638.88
3,
20.83
4,011.87
SCHEDULE B
CITY OF DIAMOND BAR
SALARY RANGES BY POSITION
FY 2002-2003
Full -Time Exempt Positions
(Job Classifications 1600-1999)
RANGE
JOB TITLE
A
8
C
D
E
F
G
1635
Accountant Il
18.58
19.51
20.49
21.51
22.59
23.72
24.90
1,486.6555
1,560,9883
1,639.0377
1,720.9896
1,807.0391
1,897.3910
1,992.2606
Assistant Engineer
3,221.09
3,382.14
3,551.25
3,728.81
3,915.25
4,11.11.01
4,316.55
Assistant Planner
Development Services Assistant
Management Analyst
Public Works_ Supervisor
N e ,
NOWN04",
I
1752
Senior Management Anal st
"I
19.98
20.98
22.02
23.13
24.28
26.77
1,598.1545
1,678.0623
1,761.9654
1,850.0637
1,942:5668
2,039
2,141.6799
3,462.677
3,6�355.[8L0�
3,8�17.c5n9
4,00f8,4�7
4,2�0G8.89
L69652
4,4
4,6400,3311
4W
Executive As5istanf
24-48
71rr-rc7v29
3,723-96
224%
3,910.05
� �nA2,3:69
894,9 99
4,105.65
24.7
1,999.6134
4,310:83
2444
2,089.0941
4,626.
2,415499
2&4
2,303.2263
4,990.32
1897
Communications &
21.57
22.65
23.78
24,97
26.22
7.53
28.90
Marketing Coordinator
1,725.4070
1,811.6773
1,902.2612
1,997.3743
2,097.2430
2,202.051
.2,312.2104
3,738.38
3,925.30
4,121.57
4,327.64
4,544.03
4,7 1.23
5,009.79
44,860.58
47,103.61
49,458.79
51,931.73
54,528.32
57,2 4.73
60,117.47
1935
Senior Accountant
21.57
22.65
23.78
24.97
26.22
7.53
28.90
Superintendent of
1,725.4070
1,811.6773
1,902.2612
1,997.3743
2,097.2430
2,202.051
2,312.2104
Parks/Maintenance
3,738.38
3,925.30
4,121.57
4,327.64
4,544.03
4,7 1.23
5,009.79
1987
Assistant to the City Manage
22.59
23.72
24.91
26.15
27.46
.83
30.27
Associate Planner
1,807.2290
1,897.5905
1,992.4700
2,092.0935
2,196.6982
2,306, 331
2,421.8598
Associate Engineer
3,915.66
4,111.45
4,317.02
4,532.87
4,759.51
4,99 .49
5,247.36
1990
Senior Engineer
24.28
25,50
26.77
28:11
29.52
3 .99
32:54
Senior Planner
1,942.7709
2,039.9094
2,141.9049
2,249.0002
2,361.4502
2,479. 227
2,603.4988
4,209.34
4,419.80
4,640.79
4,872.83
5,116.48
5,37 .30
5,640.91
1995 Public information Manager 26.22 27.53 28.90 30.35 31.86 3.46 35.13
2,097.2330 2,202.0947 2,312.1994 2,427.8094 2,549.1999 2,676. 598 2,810.4928
4,544.00 4,771,21 5,009.77 5,260.25 5,523.27 5,79 .43 6,089.40
i
SCHEDULE C
CITY OF DIAMOND BAR
SALARY RANGES BY POSITION
FY 2002-2003
Executive Management (Exempt) Positions
(Job Classifications 2000-3999)
RANGE
JOB TITLE
A
B
C
D
E
F
G
2319
e !1 ��`:
26,36
27.68
29.06
30.51
32.04
�'
33.64
35.32
City Clerk
2,108.7355
2,214.1723
2,324.8809
2,441,1249
2,563.1812
2,69
3402
2,825.9073
4,568.93
4,797.37
5,037.24
5,289.10
5,553.56
5,
31.24
6,122.80
2571
Community Services Dimate
29.23
30.69
32.22
33.83
35.53
37.30
39.17
Deputy PW Director
2,338.1976
2,455.1075
2,577.8629
2,706.7560
2,842.0938
2,98.1985
3,133.4084
Xn-an-ae 9ifestar
5,066.09
5,319.40
5,585.37
5,864.64
6,157.87
6,465.76
6,789.05
2985
City Eng/Public Works Director
33.94
35.63
37.42
39.29
41.25
43.31
45,48
Comm. Development Director
2,714.9297
2,850.6762
2,993.2100
3,142.8705
3,300.0141
3,4
.0148
3,638.2655
IMM -ME
5,882.35
6,176.47
6,485.29
6,809.55
7,150.03
7,
07,53
7,882.91
3172
Deputy City Manager
36.06
37.87
39.76
41.75
43.83
46.03
48.33
2,885.0476 3,029.3000 3,180.7650 3,339.8032 3,506.7934 3,68.1330 3,866.2397
6,250.94 6,563.48 6,891.66 7,236.24 7,598.05 7, 77.95 8,376.85
a ;' /
SCHEDULE D
RANGE
JOB TITLE
515
Comm. Services Worker
537
Comm. Services Leader 1
753
Community Services Leader!!
7.27
Intern
8.02
Parks Maintenance Helper
775
Comm. Services Coordinator
800
Engineering Aide
SCHEDULE E
RANGE JOB TITLE
937 Comm. Services Loader/
953 Community Services Leader 11
97-55
CITY OF DIAMOND BAR
SALARY RANGES BY POSITION
FY 2002-2003
PART-TIME HOURLY POSITIONS
Part -Time Non -Benefited
(Job Classifications 100-899)
A
B
C
D
E
F
G
6.92
7.27
7.64
8.02
8.42.84
9.76
9.28
7.56
7.94
8.56
9.15
9.76 10.36
10.36
10.89
8.55
9.15
9.76
10.36
10.98 111.60
1
12.21
12.97
13.61
14.30
15.02
15.76 16.55
17.37
14.29
15.00
15.75
16.54
17.37 1
B.23
19.16
Part -Time Benefited Positions
(Job Classifications 100-899)
A
B
C
D
EF
G
7.56
7.94
8.56
9.15
9.76
1
.36
10.89
8.55
9.15
9.76
10.36
10.98
1
.60
12.21
42:87 410 44-X 45:92 15.76 47-9
Resolution 2002-51
Page 4 — Revised Section 7, B.6
IWI- _ •
Mjj,'q�iiiiuiiirmIWqF�W FED "LA
A. All designated officials, full-time employees and designated regular part-time employees MMOM
M N�� 8 �'. E are eligible to receive group health, dental, vision, life, deferred
compensation, disability insurance and employee assistance program. within
the City's group insurance carrier(s). The administrative cost and premiums are paid as described
below . Eligible
dependents of designated officials and full-time and part-time employees are eligible for ealth, dental
and vision insurance.
ffljjN Premiums for selected benefits that are not paid by the City are paid from the
health benefit allotment to a maximum as described in Section 6. . ' �'
1.
2.
3.
4,
5.
Al
7.
Agenda # _ s - � _
44 Meeting Date: June 18, 2002
CITY COUNCIL AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager,
TITLE: Speed Hump Policy
RECOMMENDATION: The Traffic and Transportation Commission Recommends that the City
Council adopt the City of Diamond Bar Speed Hump Policy
FINANCIAL IMPACT: The fiscal impact of this policy is unknown, as the impact will d pend on
the number of speed humps constructed each fiscal year. The estimated cost of an asphalt speed
hump is between $2,500.00 and $3,500.00 each. Depending on the number of requests f r speed
humps, it may be necessary to develop a prioritization formula.
BACKGROUND: Speed humps are generally requested as mitigation measures for speeding. In
the past, the Traffic and Transportation Commission has looked into the use of speed humps and has
recommended a "No Speed Hump" policy. Therefore, requests for the installation of speed humps
have been denied.
At the June 14, 2001, Traffic and Transportation Commission Meeting (Attachment "A"), the
Commission received comments from residents of Navajo Springs Road, regarding speeding on
Navajo Springs Road. They presented the Commission with a letter of concern, a neighborhood
petition requesting the installation of speed humps, and reference material regarding speed humps.
At the July 12, 2001, Traffic and Transportation Commission Meeting (Attachment "B"), staff
presented a report on the existing conditions on Navajo Springs Road and Decorah Rod between
Sunset Crossing Road and Platina Drive. In this report staff recommended the installation of warning
signs and advisory speed plates prior to the hairpin curve. Staff also recommended that the
Commission consider the installation of botts dots at various locations on Navajo Spring Road and
Decorah Road or a pilot study/project using portable (preformed rubber) speed humps. The
Commission concurred with staff's recommendation to install the warning signs and advisory speed
plates, and requested staff to initiate a pilot study regarding the installation of portable sp ed humps
in the Navajo Springs Road/Decorah Road area.
At the August 9, 2001, Traffic and Transportation Commission Meeting (Attachmentl, "C"), staff
presented a draft policy for portable speed humps. The Commission requested staff to work with the
residents to obtain approval of area residents in support of the installation of portable speed humps.
The Commission also concurred with staff to install temporary, portable speed humps for 4 sixty (60)
day period on Navajo Springs Road and Decorah Road as a pilot study/project and bring back the
results of the pilot study/project to the Commission for review and discussion after the end of the sixty
_ (60) day period
On November 5, 2001, staff met with representatives from the Diamond Point Club Homeowner's
Association and residents from the area. The Homeowner's Association and the residents were in
favor of the installation of the portable speed humps as part of a pilot study. The consensus was to
install three speed humps in the neighborhood, and the three portable speed humps were; completed
on November 21, 2001.
Upon completing the pilot study/project a report with a draft speed hump policy was presented at the
March Traffic and Transportation Commission Meeting (Attachment "D") and continued to the April
meeting.
At the April 11, 2002, Traffic and Transportation Commission Meeting (Attachment "E"), there were
several comments received from the public regarding the draft speed hump policy. Also, the
Commission requested the rationale that the various cities used in determining the crite is that they
use in their speed hump policies and that another speed survey be performed to see f there has
been any change in the speed of the traffic after a longer period of time.
With all of the information updated, at the Commission Meeting of May 9, 2002 (Attachme
presented a revised copy of the draft speed hump policy and additional informa
Commission. The results of the additional speed survey indicated that there has i
significant change since the speed survey sixty days after the speed humps had beE
Although , there does appear to have been a slight increase in the average speeds a
percentile speeds. It also indicated a reduction in the volume of traffic. This appears
traffic diverting to other streets to avoid the speed humps. Two residents of Platina Drive
the Commission that there had been an increase in the traffic on Platina since the install
speed humps.
DISCUSSION:
What are Speed Humps?
Speed humps are rounded raised areas placed across the road. They are typically consta
asphalt (permanent) or by using preformed rubber segments (portable). Speed humps a
12 to 14 feet in length with a height of 3 to 4 inches. Speed humps are typically design
vehicles can drive over them at 15 to 20 mph without causing driver discomfort. Vehicles
speed humps at higher than the design speeds will result in the vehicle rocking and cagy
discomfort, thus resulting in most vehicles slowing down at each speed hump.
Do speed humps actually reduce speed?
Do speed humps divert traffic to adjacentlabutting streets?
it "F), staff
ion to the
got been a
n installed.
id the 85"'
to be from
ndicated to
ation of the
Prior to the installation of the portable speed humps, a speed survey was conducted in thre
on Decorah Road and Navajo Springs Road. As shown on Exhibit "A", the locations of
surveys were 23635 Decorah Road, 23502 Decorah Road/209 Navajo Springs Road and z
Springs Road. A second speed survey was conducted after the speed humps had been in
60 day period and a third speed survey after 150 days. The locations of the second and t
;ted out of
a typically
J so most
riven over
ing driver
a locations
the speed
35 Navajo
)lace for a
iird speed
surveys were the same as those of the first survey. A detailed summary of the results from the speed
surveys is attached (Attachment "G"). Below is a summary of the 85th percentile speeds and the
volume of traffic results from the speed surveys.
Speed Survey Location
*85,nPercentile Speed
(mph)
Volumes
vehicles/da
Before
60
Days
After
150
Days
After
Before
60
Days
After
150
Days
After
435 Navajo Springs Road
32
27
27
1256
1033
1068
23502 Decorah Road/ 1
209 Navajo Springs Road
28
27
28
806
797
687
23635 Decorah Road
28
24
24
695
599
590
*The 85t' percentile speed is the speed which 85 percent of the observed vehicles
This is generally considered to be a safe and prudent speed for the street and conaIUW1 P..
Based on the before and after speed surveys for this pilot project it would seem that see humps do
reduce speed (especially in the immediate area of the speed humps). It also appear that there
maybe a decrease in traffic volumes, indicating the traffic could be diverting to other streets, as
residents of Platina Drive indicated at the May 9t" Traffic and Transportation Commission eeting .
What is the speed humps' impact on persons who reside in the vicinity of the speed humps?
There are a couple of ways in which the installation of speed humps can affect the resients in the
vicinity of the speed humps. These include noise, vibration and availability of on -street parking.
Noise levels can be changed in several ways by the installation of speed humps. T ere is the
potential for an increase in the noise levels in the immediate area of the speed humps due to the
deceleration/braking and acceleration of vehicles as they approach and depart the sp ed humps.
There is also the potential for an increase in the noise level due to objects not secured insi a vehicles
and from vehicles crossing the speed hump at too high a speed. There may also be a ecrease in
noise, due to a potential decrease in the volume of traffic on the street.
Vehicles traveling over speed humps can cause ground vibration. This vibration cluld affect
residents and property adjacent to the speed humps.
On -street parking does not have to be restricted next to the speed humps. However, residents may
not want to park straddling the speed humps. Therefore, there is the potential to reduce thleavailable
on -street parking adjacent to the speed humps.
The City is only aware of one complaint regarding the noise, from a resident on Navajo Sp ings Road
that lives adjacent to the portable speed hump. This resident is opposed to the installatio of speed
humps and feels that they do not slow down the traffic. The City has not received any omplaints
from residents that live adjacent to the speed humps regarding a decrease in the on -street parking in
front of their homes.
3
_ What is the public's opinion regarding the installation of speed humps?
As part of this portable speed hump pilot study, the City has worked closely with the residents in the
area as well as the Diamond Point Club Homeowners Association. The initial petition submitted by
the residents of Navajo Springs contained 30 signatures. As part of the process for this pilot
study/project the City requested that the Homeowners Association and the residents to work together
to obtain the necessary signatures from 67% of the residents that live on Navajo Springs Road and
Decorah Road between Sunset Crossing road and Briar Creek Road.
On March 6, 2002, the City received the results from a survey that was included in the Associations
Newsletter for August — September 2001. Of the 178 properties located on Navajo Springs Road and
Decorah Road between Sunset Crossing and Briar Creek Road, responses were recei ed from 54
properties, one of which was opposed to the speed humps. Therefore, 53 properties o 29.78% of
the properties along Navajo Springs Road and Decorah Road responded in favor o the speed
humps. Of the 25 properties located on other streets, 23 properties or 92% were in avor of the
speed humps and only 2 opposed the speed humps.
Although the required 67% in favor was not met earlier on Navajo Springs Road and De orate Road
between Sunset Crossing and Briar Creek Road, the majority of those who responded tol this survey
were in favor of the installation of speed humps. To date the Association has obtained 120 signatures
or 67.42% in favor of speed humps from the residents on Navajo Springs Road and Decor h Road.
At the Traffic and Transportation Meeting of May 9, 2002, two residents of Platina Prive spoke
against the installation of the speed humps. They indicated that since the speed h mps were
installed the volume of traffic on their street has increased and that people were using th it street to
avoid the speed humps.
What is the impact of speed humps on emergency -related services?
Speed humps are designed to slow down traffic. This is also true for emergency related vehicles.
The City has contacted the Los Angeles County Fire Department, the Los Angeles Cou ty Sheriff's
Department, and the local ambulance service (Emergency Ambulance Service, Inc.), an requested
their input regarding the installation of speed humps. Letters from the Los Angeles ounty Fire
Department and the Los Angeles County Sheriff's Department are attached as Attachme is "H" and
"I" respectively.
The Fire Department does not recommend the installation of speed humps, however,
are allowed under certain circumstances and conditions as indicated in Attachment "H".
The Traffic and Transportation Commission reviewed a video tape of a fire engine drivi
speed humps and did not feel that they caused a significant problem or delay.
The Sheriff's Department has indicated that they do not have a written policy and do not
use of speed humps. They also indicate that they were not able to document any negatil
speed humps may have on their operations and emergency responses. The Sheriff's
states that they do not generally promote the use of speed humps, as they feel the eff(
speed humps decreases over time.
4
humps
over the
ject to the
affect that
epartment
veness of
Emergency Ambulance Service, Inc., has verbally indicated that they do not have any concerns with
the installation of speed humps. The City has not yet received a letter from them.
What is the financial impact to the City?
The cost of each of the 28 foot portable speed humps including shipping and handling war, $4,228.00.
The cost for the labor and materials for the installation of each speed hump, including the installation
of warning signs and the painting of the speed humps was $1,035.25. The total cost for the purchase
and complete installation of each portable speed hump was $5,263.25.
It is estimated that the cost of installation for an asphalt speed hump would be approximately
$2,500.00 to $3,500.00 each. Asphalt speed humps are more permanent and would be much more
costly to remove if it became necessary. Asphalt speed humps could possibly cause a ougher ride
and create more noise than the portable rubber speed humps.
If a large number of speed humps are requested & warranted, a prioritization formula will need to be
established to work within the limited resources. There are also other potential fiscal imacts to the
City as indicated below.
What other impacts could the installation of speed humps have on the City?
One impact to the City would be the reduced effectiveness of the City's street sweepi g program.
Street sweepers can not sweep over the speed humps. They must raise their equipm nt to drive
over the speed humps and then lower the equipment on the other side of the speed ump. This
leaves little piles of debris on both sides of the street at each speed hump. The City woul then have
to send workers around to each speed hump on the street sweeping day to manually s 6 up the
debris left by the street sweeper. This will not only cost the City more money, but will als decrease
the productivity of the street sweepers. The City has just adopted a Resolution restricting parking on
street sweeping days. This was done to improve the effectiveness of the street sweepi g program.
The installation of speed humps will reduce the effectiveness of the street sweeping pr gram at a
certain number of locations and will continue to decrease the effectiveness with eac additional
speed hump that is installed.
There is also a potential that the speed humps could cause an increase in vehicle emissions due to
the deceleration and acceleration of the vehicles.
The overall appearance of the neighborhoods could suffer depending on the number of sp ed humps
placed in that neighborhood.
What is the impact to the City with regard to liability?
The question of liability has previously been addressed by the previous City Attorneys and Jhe current
City Attorney has concurred with their opinions. The bottom line is the City will almost al s have
some liability for anything which the City places within the roadway. If the City wants to in tall speed
humps the City Engineer must formulate rules and regulations for their installation. This is ne
reason for the adoption of a speed hump policy.
SUMMARY:
It appears that speed humps do slow down traffic if installed and spaced appropriately. They also
appear to reduce the volume of traffic on the street. This could be due to traffic diverting to other
streets in the area. It also appears that most residents are in favor of the use of speed humps.
While there are benefits to the installation of speed hump there are also drawbacks. The drawbacks
include such things as diversion of traffic to other residential streets, possible increase in noise levels
and vibration in the area of the speed humps, interference with street sweeping operations, and
increased liability exposure.
Taking into consideration the benefits and drawbacks it is recommended that each speed hump
request would be reviewed on a case by case basis, based on established criteria and procedures as
contained in the attached speed hump policy.
It is the recommendation of the Traffic and Transportation Commission and staff, that the �ity Council
adopt the City of Diamond Bar Speed Hump Policy.
PREPARED BY:
Date Prepared: June 12, 20 2
Kirk Phillips
Associate Engineer
REVIEWED BY-
Daviu
Director of Public Works
James DeStefano
Deputy City Manager
CITY OF DIAMOND BAR
SPEED HUMP POLICY
Tntrnrinvtinn
1.1 Speeding on local residential streets has been one of the most frequently mentioned -concerns
expressed by residents and one of the most difficult and elusive problems confronting many
cities in California. In the City of Diamond Bar oftentimes the problem is resolved by
enforcement of the speed limits or by installing additional advisory and/or regulatory signs.
1.2 In addition, residents request the installation of some type of traffic control measure such as
"speed bumps" or "speed humps" to address the speeding problem in their neighborhood. A
speed bump is an abrupt pavement feature, three to four inches in height and one to three feet in
length at the base. They are commonly installed on private roadways and shopping c 'iters but
are not recommended for use on public streets. By comparison, a speed hump is appr ximately
three inches in height and 12 to 14 feet in length at the base and therefore is much entler in
configuration without the "jarring" effect of speed bumps. Only speed humps are eligible for
consideration under this policy.
1.3 In an effort to address these concerns, staff and the Traffic and Transportation Commis ion have
conducted extensive research on how other jurisdictions approach the issue of speeding on
residential streets and have formulated this policy based on those findings and the Cit Council
has adopted this policy.
General Policy
2.1 Speed humps will only be considered as a last resort to control speeds on local residents 1 streets,
once all other feasible measures/alternative actions have been taken and have proven in ffective.
Local residential streets are defined below.
2.2 It is the policy of the City to require that the criteria set forth below are met prior to
consideration for installing speed humps on any local residential street for the pu ose of
controlling speed.
2.3 The City reserves the right to install, alter, or remove any or all speed humps in the fut re at its
own discretion, based on a determination by the City Council that the action advance , public
health, safety or welfare.
Criteria for Installation of Speed Humps
3.1 Physical Criteria
1. Classification
The street shall be classified a local residential street, as defined by the C lifomia
Vehicle Code (CVC) Section 40802(b).
I
2. Speed Limit
The speed limit for the street shall not be greater than 25 mph.
3. Street Width
The paved width of the street shall not exceed 40 feet and there must be curb and gutter
or curb on both sides of the street.
H
Number of Lanes
Speed humps shall not be installed on streets having more than two travel lanes one lane
in each direction).
5. Street Grade
Speed humps shall not be installed in areas where the street grade exceeds 5%.
6. Horizontal and Vertical Curves
Speed humps shall not be installed on horizontal curves of less than a 300 -foot c
radius.
Speed humps shall not be installed on vertical curves with less than the minir
stopping sight distance in accordance with the Caltrans Highway Design Manual
7. Sight Distance
Speed humps shall not be installed on streets where the minimum safe stopp
distance of at least 200 feet can not be provided.
8. Length of Street/Block/Cul-de-sacs
Speed humps shall not be installed on streets with lengths of less than '/a of a mil
feet), including, blocks and cul-de-sacs.
safe
ng sight
e (1,320
Location I
a) Speed humps shall be placed adjacent to property lines and street lights henever
possible.
b) Speed humps shall be placed more than 10 feet from a driveway whenever
possible.
I
I
C) Speed humps shall not be placed within 25 feet of a fire hydrant.
d) Speed humps shall not be placed over manholes, water valves, or oth r utility
vaults and shall be 25 feet from these facilities whenever possible.
2
e) Speed humps shall not be installed in front of catch basins or drainage structures.
10. Maximum Height
Speed humps shall not exceed a maximum height of 3".
11. Spacing
Speed humps shall be spaced between 400 and 600 feet apart whenever possible and at
least 150 feet from intersections.
3.2 Other Criteria
Traffic Volume
Speed humps shall not be installed on streets with a minimum average
volume (ADT) of less than 500 vehicles per day or with a maximum average
volume (ADT) of more than 2,500 vehicles per day.
2. Transit Routes
Speed humps shall not be installed on streets with established transit routes.
3. Emergency Vehicle Access
Speed humps shall not be installed on streets that are defined or used as
routine emergency vehicle access routes.
4. Traffic Speeds
y traffic
ly traffic
or
A traffic engineering study, as determined by the City Engineer, shall be pert rmed to
confirm the magnitude and extent of the speeding problem and to ensure that the
installation of the speed humps can be expected to appreciably address the proble
5. Neighborhood Support
Speed humps shall not be installed on, modified, or removed from, any street unss 67%
of the residents express written support of such action as discussed below, or unless in
accordance with section 2.3, above.
6. Other A„eena Coordination
The proposed speed hump installations shall be reviewed by emergency ervices
providers (i.e. Sheriff's Department, Fire Department, Ambulance Service), school
districts, transit operators, refuse collectors and street sweepers, and their input hall be
considered in the evaluation process.
3
Procedure for Resident Initiated Consideration
4.1 The consideration of the installation, modification or removal of speed humps may be initiated
by resident's request in accordance with the following procedures.
1. Any resident may submit a written request to the City Engineer for consideration of the
installation of speed humps. Upon receipt of a written request, if all othef• feasible
measures/alternative actions have been taken and have proven ineffective, the City
Engineer will then evaluate the street to determine if the street meets the physical criteria
set forth in this policy for the installation of speed humps.
2. If the street is determined to be eligible for consideration of the installation�of speed
humps, the requestor will provide the City Engineer with a petition in accord nce with
the requirements listed below.
3. Any resident may submit a written request for consideration of the modificati n and/or
removal of speed humps. This request shall be accompanied by a petition in ac ordance
with the requirements listed below.
4. All petitions for consideration of the installation, modification or removal Of speed
humps shall be made on the City's petition form. A separate petition shall be submitted
for each street on which speed hump installation, modification or removal is being
requested. Petition forms can be obtained from the City's Public Works Divisio .
Each petition to install, modify or remove a speed hump shall contains gnatures
representing of at least 67% of the residential properties affected by the propose action,
in favor of that action. Affected residents are those along the affected portio of that
street (within 1/4 mile of any speed hump or to the nearest intersection with a s reet that
allows ingress and egress from the neighborhood, whichever is further) and a y other
street that may be affected by the proposed action, as determined by the City Engineer.
Each residence/household will only have one (1) vote. It is the responsibility of the
requestor to obtain the necessary signatures.
4? Upon receipt of the petition, the City Engineer will verify that the petition contains the equired
number of signatures in favor of the proposed action. If the petition does not meet the required
number of signatures, the petitioner(s) will be notified of the petition's failure to ieet the
requirement. If the petition contains the required number of signatures in favor of theroposed
action, a staff report will be prepared and submitted to the Traffic and Trans ortation
Commission for its consideration of the installation, modification or removal of speed hu ps.
4.3 All affected residents, as well as emergency services providers (i.e. Sheriffs Departm nt, Fire
Department, Ambulance Service), school districts, transit operators, refuse collectors a d street
sweepers will be notified of the Traffic and Transportation Commission's intent to Id uss the
feasibility of installing, modifying or removing speed humps on each street being consid red. If
speed hump installation is being recommended, the notification will also include the p oposed
locations of the speed humps. Public comments will be solicited and received at the Tr fie and
Transportation Commission Meeting.
4.4 The Traffic and Transportation Commission's recommendation will be presented to the City
Council for approval.
4.5 If the installation, modification or removal of the speed humps is approved by the City Council,
all residents on the affected street(s) shall be given notice of the planned action at least three (3)
weeks prior to installation.
PETITION REQUESTING CONSIDERATION REGARDING SPEED HUMPS
It is recommended that you review the City's Speed Hump Policy before signing this
petition.
We, the undersigned residents of the following street:
(Street)
hereby petition the City of Diamond Bar to consider the (check one:) ❑ installation,
❑ modification, ❑ removal of speed humps on our street. We understand that the
petition must contain signatures of at Ieast 67 percent of those residents along the af:
portion of this street and any street that may be affected, as described in the City's S
Hump Policy. We also understand that the petition must be verified by the City Engi
to confirm that it contains the requisite number of signatures.
The City Engineer will inform the residents or neighborhood representative within l
five (45) calendar days following receipt of the petition whether the petition has the
requisite number of signatures for consideration of the requested action.
By signing this petition, I agree to not oppose the requested action relating to speed
humps in front of, or adjacent to, my residence.
Neighborhood Representative:
Name (Last, First)* Signature Address Day Phone
*Please print
Petitioners:
Name (Last, First)* Signature Address Day Phone
*Please print
PETITION REQUESTING CONSIDERATION REGARDING SPEED HUMPS
(Street)
Neighborhood Representative:
1� Typic8l
p
W37 AR /1� 50' + - '
_
Asphalt Hump
W6 (15)
(For Marking
See Below)
12"
Curb Face Varies' Taper
t
S
If there is no
actual gutter
use 2'
SECTION A -A
N
�1' �2�, L J
150' + W37 AR
'/�/
of / W6 (15)
jJ a
10
250'+ !
SPEED HUMP MARKING
--- I1Vl\ la -p
x30" W37AR
BI ck on yellow
BUMPS
ruing Sign
6" series "E"
le ers
15
Wo (15) Sign
MPH
Ex a sign
!oc tions shall
6. etermined
by ity Engineer
ADVANCE SIGNING
SPEED HUMP STANDARD
CITY OF DIAMOND BAR
ATTACHMENT "A"'
JUNE 14, 2001 PAGE 3 T&T COMMISSION
ABSENT: COMMISSIONERS: None
Chaparral Middle School Traffic Concerns - Report by
Keating, Principal, Chaparral Middle School, said it is impera#i That the
ty of the school's students be preserved.
Steve arr, Counselor, Chaparral Middle School, reviewed tr ffic pro leets
at the s ooI\slution:
issues related to the basic traffic problem a offered t e
following1) Place a "Yield" sign on Spruce Tre rive at IronBark
Drive -fore attempting to make a right turn onto Ir n Bark Drive.
David Little, 229 Aspen Knoll Drive, explained y he disagrees wii
installation of a "Yie "sign. He cannot exit his ighborhood and the
outlet at Spruce Tree ive and Mountain Lau I Way. Traffic backs u
the top of the hill. In 19 he suggested #h nstallation of three way
signs at Spruce Tree Drive nd Mountain aurel Way as well as, Iron
Drive and Spruce Tree Drive. "Yield" ign is not fair to the residents
first priority is safety for the stu nts d the second important issue i
respect for the residents.
Steve Tye, Chinook Place, sai a be yes
stop signs at Iron Bark Drive nd Spruce*Sr
Way and Spruce TreeFar
would do a gr
addition, he recommeleft turn signal
and entering Diamondoulevard.
Mr. Little's solution of th
;e Drive and Mountain L
14ving
eal to relieve the prol
Mountain Laurel
the
is no
The
way
DI
n. In
Following extensiv discussion of various options, \the
issioners
concurred to re est staff to prepare an analysis os at the J�ly
meeting. The Commissioners requested that minumeetings during
which this isWe was discussed should be includedort.
DPW/Li said that in staff's opinion, mitigation requires the full c per tion
of resents, students, parents and the school district. Staff feels t t he
mi'ti tion measures suggested this evening will result in some
i rvvements. The school district's resources are limited. However, t t
oes not mean that the City should not continue to work with the scho
district toward a more satisfactory resolution.
B. Sunset Crossing Road Speeding Concerns - Report by AE/Phillips
Mr. Hallenbeck reiterated his concerns about speeding vehicles in his
neighborhood. He asked for traffic statistics.
Following discussion, C/Leonard moved, VC/lstik seconded, to accepttaff's
recommendation to have increased enforcement on the posted 30 MP limit
on Sunset Crossing Road between Del Sol Lane and Diamond Bar
ATxACIiMENT "A"
JUNE 14, 2001 PAGE 4 T&T COMMISSION
Boulevard as well as, additional placements of the speed trailer on an "as
needed" basis to monitor the Navajo Spring Road, Decorah Road, Sunset
Crossing Road area.
DPW/Liu responded to VC/Istik's question regarding consideration of a 25
MPH speed limit on Sunset Crossing Road, that the street does not meet the
CVC requirement for being a residential street. In his opinion, if Bower
Cascade Place at Sunset Crossing Road does not meet the all -way -s op
warrant, Navajo Spring Road will not meet the warrant. Staff can present
other options for consideration such as Botts dots or speed humps along
Navajo Spring Road.
Motion carried by the following Roll Call vote:
i
AYES: COMMISSIONERS: Kung, Leonard, Morris, VC/ls�ik,
ChairNirginkar
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: None
VC/lstik requested discussion of speed humps in response to the resi ants'
petition. The Commission concurred to request staff to agendize this atter
for discussion.
NEW BUSINESS:
A. Neil Armstrong School Traffic Concerns/Circulation - Report b
A/Smith.
Erwin i enhagen has two foster children currently atten ' g Neil Armstrong
School. O the past 11 years he has had 195 foste ildren attendi g
Neil Armstrong. he last six months the traffic has een very bad - double
parking, parking in crosswalk, making illega -turns, etc. He belie ,es
enforcement should be ' creased in the are . He does not believe a
crosswalk will help the situ ,n. A cros ' g guard might help, but
enforcement is the most imp o t as ct of curing the situation.
C/Leonard moved, C/Morris s nde recommend re -installation of a
ladder type crosswalk at CI rview Crest a at Chicora Drive with
necessary red curbing recommended by st and approval of a cro sing
guard for the crosses at Clearview Crest Drive a hicora Drive as w II as,
heavier enforce t at peak school hours as recom ded by staff. otion
carried by the (lowing Roll Call vote:
;ESS
: COMMISSIONERS: Kung, Leonard, Morris, Inti
ChairNirginkar
: COMMISSIONERS: None
ABSENT: COMMISSIONERS: None
ATTACHMM "B"
JULY 12, 2001 PAGE 3 T&T COMMISSION
C/Leonard moved, C/Morris seconded, to concur with staff's five (2,2,4, 5 &
recommended options with emphasis on Item #15. During busion,
the mmissioners expressed the view that a left turn sign n Diamond
Bar Bo and at Mountain Laurel Way should be cons, ed and that staff
may wish to ' clude potential costs for such an inst ion in their report to
Council.
DPW/Liu said that the mission may*9h to consider this matter further
since the traffic problem cXrs.
two -fifteen minute periods during
a.m. and p.m. weekday peHe suggested to the
Commission to implementt five improvements, continu to
observe the conditions, amitigation measures at the e d of
six months. In gener , he cost of a left t signal installation could r nge
from $50,000 to $ 0,000.
Followingolclussion, the motion was carried by the fo wing Roll Call, vote:
AY COMMISSIONERS: Kung, Leonard,
ChairNirginkar
NOES: COMMISSIONERS: None
ABSENT:COMMISS ION ERS: None
VII NEW BUSINESS:
A. Navajo Spring Road Traffic Concerns:
k,
AE/Ilasin presented staff's report. Staff recommends that the Traffic a d
Transportation Commission concur with staff to install a Right Turn W rning
Sign with supplemental 15mph advisory speed plate at approximately3603
Decorah Road and install a 15 mph advisory speed plate at the existin Left
Turn Warning Sign located approximately at the property line of 227 and 231
Navajo Spring Road, and to consider one of the interim measures as
recommended by staff, and (3) review and discuss the current Speed Bump
Policy for the City of Diamond Bar,
Ray Hallenbeck, 208 Navajo Spring Road, said that according to the ci
attorney's opinion paper regarding speed humps, it states that he does not
oppose speed humps. Neither is the Sheriff's Department opposed to peed
humps. Those in attendance tonight who live on Navajo Spring favors eed
humps. He does not agree with staff's recommendation that speed hu ps
be placed only on straight roadways of less than five percent grade. H
believes with sufficient signage a speed hump could be placed on the 11
downhill section on Decorah Road before the turn at Navajo Springs. 10
addition, a speed hump could also be placed at the curve and another speec
hump at the end of the turn so that both southbound and northbound traffic
JULY 12, 2001
ATTAMENT "B"
PAGE 4
T&T COMMISSION
would be forced to slow down at the curve. The Sheriff's Department issued
a citation recently for 50 mph at the curve. The speeding is getting worse
and the sheriff's department cannot be on the street all day. He believes
that the portable speed humps make a lot of sense.
Iry Rem, 221 Navajo Spring Road, has lived in his home for 34 years. He
appreciates the city's efforts with the stop sign on upper Decorah. He
believes in accident prevention and he believes the temporary speed ump
would be the most prudent solution. He is retired and is frequently in is
front yard. The neighborhood has cycled back to young families which he
believes has increased the risk factor on this curve. He urged the
Commission to give serious consideration to the safety factor. He agr es
that a preventive measure needs to be placed on Decorah Rd. before
vehicles reach Navajo Spring. He thanked the Commission for their
consideration and urged them to consider the temporary speed hump.)
Samuel Guillaume, 505 Navajo Spring Road, said that by the timeve i "es
reach his driveway they have gained significant speed. He is very con erne
about the safety of his family and kids who cross the street to go to thO club
house. He has had many close calls backing out of his driveway. Most of
the time he tries to reach home when the traffic is light so that he can safely
back into his driveway and not be at risk when leaving his home in the
morning. He recently visited a city that had temporary speed humps a d
thought to himself at the time that this was the remedy needed on his treet.
Shortly after that visit, he signed the petition for tonight's meeting. He
strongly urged the Commission to do whatever it takes to slow down traffic
and make Navajo Spring a safer place for everyone to live and walk.
Robert Huff, 441 Navajo Spring, commended staff for seeking a method of
trying speed humps on a trial basis. He recommended against installa ion of
Botts dots because of the noise factor. He believes that speed humps would
be useful tools to calm neighborhoods on streets such as Navajo Sprin and
other collector streets. Law enforcement cannot be in all places at all t mes.
Therefore, a mitigation measure such as a temporary speed hump ma be
an effective tool. He urged the Commission's consideration.
Mary Lewandowski, 23524 Decorah Road said she has lost two or thre' cats
on the street. She offered to have enforcement use her driveway to ob erve
the traffic. She is concerned about the families with young children an
something must be done about the speeding vehicles.
Dolores Vallejos, 23858 Navajo Springs Road, said she is very excited hat
the Commission is considering temporary speed humps. She has lived at
her residence more than 12 years. Within five months of moving into er
house she and her young children were in their van getting ready to pull
ATTACFIMM "B"
JULY 12, 2001 PAGE 5 T&T COMMISSION
away from the curb when they were hit by a young man who failed to stop.
When deputies are present it helps to slow the traffic but they cannot be
present at all times. The neighborhood really needs speed humps. There
are classes for youth ages 3 to 17 at the clubhouse. Children must cross the
street to get to the clubhouse and it is extremely dangerous for them.
People are held hostage in their homes and she would be very grateful if the
city would finally give the neighborhood some help with this matter.
Ken Shaeffer, owns both 407 Navajo Spring where he lives and 415 avajo
Spring. He has a 19 month old son. He teaches at D.B. High School. He
has lived in Diamond Bar since he was one year old. When he moved into
his home seven years ago there were no children on the street. In th last
three or four years, six to eight houses have sold and suddenly there re
many children. He lives in the middle area of the street and vehicles r ach
peak speed in front of his home. Three years ago someone rolled his car
down the street. The car came to a stop in front of his driveway. It is very
scary situation and anything the city can do to slow the vehicles down ill be
greatly appreciated. He wants a safe environment in which to raise his
children.
C/Morris pointed out that the traffic in the area is neighborhood traffic end
not cut -through traffic. He believes the homeowners association should be
approached to assist in educating the neighborhood. He likes staff's
recommendation for the 15 mph speed sign. He proposed a portable wised
speed hump for the area in front of the clubhouse. He also suggested red
curbing the area across from the clubhouse.
C/Kung said he would like use of portable speed humps authorized,
locations to be determined between staff and residents.
C/Leonard said she would concur with staff's recommendation for 15 ph
advisory speed plates and she is definitely in favor of portable speed h mps
as a pilot study project. She asked for explanation of "temporary" in this
instance and suggested placement of more than two speed humps, one of
which would be placed between the addresses of 208 and 217 Navajo
Spring.
VC/Istik used Pepper Tree Court in Brea as a good example of a street that
uses speed humps. In addition, the street has several warnings signs
indicating 15 mph on the pavement. The signs are unavoidable. He
believes a similar design for Navajo Spring would be appropriate. He also
believes that it would be helpful to have the petition signed by the pers n
who initiated the petition, and that it should point out the benefits as we I as,
the negative impacts. He said he would support permanent or temporalry
speed humps.
JULY 12, 2001
ATTACHMENT "B"
PAGE 6
T&T COMMISSION
ChairNirginkar said that as a part of this project he would like for staff to
provide feedback regarding enforcement. He concurs with staff's
recommendation to install 15 mph advisory speed plates. Regarding speed
humps, some law enforcement officials believe that speed humps have a
temporary effect. Once the drivers get used to the speed humps they will
use them as launch ramps which could cause unexpected negative results.
Currently, the city has a "no speed hump" policy. Therefore, prior to
installation of temporary or permanent speed hump installations, the ity will
have to revisit and revise its policy and criteria. Another issue brough up by
the city attorney was the matter of residents indicating they did not wi h
speed humps used as a law enforcement device and that it should be more
of a roadway design feature. It is understandable that if this was a ne area
of development being discussed and that speed humps were installed as
roadway design features, it would be acceptable. However, after -the- act
speed humps maybe perceived as traffic enforcement devices which ay
cause the city to wrestle with liability and other issues. As a result, he is
reluctant to recommend installation of speed humps at this time. He ould
have no problem with Botts dots which have noise problems.
DPW/Liu said that regardless of a pilot project, a uniform and consiste t
policy must be adopted citywide. A pilot project will provide the city m re
information and data regarding adoption and implementation of a cit ide
policy. Staff would recommend that a petition must be signed by a ma ority
of the residents between Sunset Crossing Road and Briar Creek Road The
information received from California cities that have initiated portable s eed
humps is that the minimum support must be from 65 to 75 percent. in
addition, there are current standards that need to be passed along tot e
Commission, Council and residents. The latest information was compi ed in
1995-1996. At this point, staff is aware of only one city, Santa Monica, that
has used temporary speed humps. Chino Hills looked at this particula
device and decided not to implement temporary speed humps. Under pilot
program, the city has an opportunity to experiment and compile data.
Ultimately, if it is in the best interest of the city not to have speed hump , it is
a matter to be decided by the City Council. Even for a pilot project, a c ty
must have standards and procedures in place regarding the project an the
residents must understand the basis for and nature of the process.
C/Leonard moved, C/Morris seconded, to adopt staff's recommendatio to
install a 15 mph advisory speed plate at approximately 23603 Decorah oa
and install a Right Turn Warning Sign with supplemental 15 mph advis ry
speed plate at the existing Left Turn Warning Sign located approximate y at
the property line of 227 and 231 Navajo Spring Road and request staff o
initiate a pilot study regarding possible installation of portable speed hu ps
in the Navajo Spring Road/Decorah Road area. The study will recommend
criteria for a city-wide policy regarding speed humps. Motion carried bylthe
following Roll Call vote:
ATTACIMIa "B"
JULY 12, 2001 PAGE 7 T&T COMMISSION
AYES: COMMISSIONERS: Kung, Leonard, Morris, VC/Istik
NOES:COMMISSION ERS: ChairNirginkar
ABSENT:COMMISSIONERS: None
B. Request to Keep Clear at Brea Canyon Road and Gerndal Street.
AE/Phillips presented staff's report. Staff recommends that t/Traff*and
Transportation Commission concur with staff to have the necpairs
made to the traffic signal at Brea Canyon Road and Golden rive
and then conduct an investigation to see if the access probledal
Street still exists.
/Istik moved, C/Leonard seconded, to concur with staf ' recomme dation
to ve the necessary repairs made to the traffic signal t Brea Canyo
Roa nd Golden Springs Drive and then conduct an ' vestigation to ee if
the acc ss problem at Gerndal Street still exists. M ion carried by th
following oll Call vote:
AYES: COMMISSIIANERS:
NOES: COMMISSION S:
ABSENT: COMMISSIO RS:
Vlll STATUS OF PREVIOUS ACTIONS
D.B./Walnut Sheriff's Station has a I
The committee is comprised of men
the unincorporated area of Rowla
Kung, L nard,Morris,VC/Istik,
Chair rginkar
2
S: DPW/Liu stated that the
safety committee that meets month y.
om the cities of D.B., Walnut and f om
I Matters of traffic concerns, crime
issues, etc are regularly discuss d. One of t items featured in their recent
minutes is the concern for spe ding on Navajo ring Road and Decorah Ro d and
the fact that motorcycle cop ere sent to the are and five speeding citation were
issued. DPW/Liu said tha a would like to have the heriff's Department rep rt to
the Commission on their irect response to resident's mplaints.
IX ITEMS FROM COM SSIONERS: C/Morris would lik staff to take a lo4 at
the corner of Nava' Springs and Sunset Crossing Road are or possible red
curbing.
ChairNirgink reiterated Mr. Tallant's concern regarding double pa ing on S ruce
Tree near aparral which is a major problem during peak school hou . He asked
staff to to at potential solutions.
Depu ts
Amant said that the same problem exists at Quail Summit Element,
Sch ol.rare not really double parked, they're just waiting in line. As a re:
th cannot be cited for double-parking. Other than improving the traffic flow t
1,9 little that can be done.
R
ATTACHNT "C"
CITY OF DIAMOND BAR
MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION
AUGUST 9, 2001
CALL TO ORDER:
Cha' Virginkar called the meeting to order at 7:05 p.m. in the South Coast Air Quality
Distric'NUearing Board Room, 21865 East Copley Drive, Diamond Bar, California. /
PLEDGE OKALLEGIANCE:
The audience was lid in the Pledge of Allegiance by Commissioner
ROLL CALL:
Commissioners: Chair Arun Virginkar, Vi Chair Jack Istik, and
Commissioners Joseph ng, Joyce Leona/andORand Morris.
Also Present were: D id Liu, Diblic Works; Kirk Phillips,
Engineer; John Basin, Assistant En neer anomez, Administrative Assi
II. APPROVAL OF MINUTES
A. Minutes of July 12,200
C/Leonard moved, Worris seconded, to apove
as presented. M on carried by the following 1
AYES: COMMISSIONERS: Kung
Chair/
NOE COMMISSIONERS: None
AB NT: COMMISSIONERS: None
agement
the July 12, 2001 meeting r inutes
Call vote:
ard, Morris, VC/Istikt
III CO ISSION COMMENTS: None Offered.
IV UBLIC COMMENTS: None Offered.
V CONSENT CALENDAR: None
VI OLD BUSINESS:
A. Portable Speed Humps.
DPW/Liu presented staff's report. He also stated, staff received a letter from the
Diamond Point Homeowner's Association signed by Chery Cooper, indicating jthe
association's support for consideration of installation of speed humps. Staff
recommends that the Traffic and Transportation Commission review and discus the
criteria in the draft policy for portable speed humps and concur with staff to install
ATTACHMENT "C*'
AUGUST 9, 2001 PAGE 2 T&T COMMISSION
temporary, portable speed humps for sixty (60) days in the Navajo Spring/Decorah
area as a pilot study/project. Furthermore, it is requested that the Traffic and
Transportation Commission review and discuss the results of the pilot study/project
after the end of the sixty (60) day period.
Ray Hallenbeck, 208 Navajo Spring Road, informed the Commission that the street
in front of his house is flat and he does not foresee any problem with placing a
temporary speed hump at that location if it is properly marked. He sees a big
problem with placing the speed humps in accordance with staff's recommendation
because they would be located at the end of the street which would serve no purpose.
He believes staff is opposed to speed humps and as a result are non-responsive to the
residents. The residents call the Sheriff's Department at least 15 times a month to
report speeding vehicles. He said that the last time he spoke with the Sheriff's
Department he was told that they have more important streets in Diamond Bar to
patrol.
DPW Liu responded to Mr. Hallenbeck that staff wants to work with the residents to
resolve the speeding problem. He again cautioned the Commission that speed humps
not be placed at horizontal curves and be in accordance with traffic engineering
criteria. He said he is not aware of any city waiving the horizontal and vertical curve
requirement.
VC/Istik remarked that to place a speed hump where there is no sight visibility or
distance where vehicles are parked at the curb might cause approaching vehicles to
be thrown off -course. With sight distance on a straight course, drivers have an
opportunity to slow down in advance of reaching the speed hump. In the long run,
speed humps on Navajo Spring may cause drivers to take another route.
Mr. Hallenbeck responded to C/Kung that he would recommend speed humps be
placed at about 23603 Decorah and between 210 and 215 Navajo Spring.
C/Morris pointed out the importance of adequate site visibility and the need to place
speed humps in accordance with engineering criteria on flat surfaces. He also
pointed out that the traffic problems are enhanced on Navajo Spring because the
street is too narrow.
VC/Istik asked Mr. Hallenbeck what he thought about placing a speed hump in front
of 23615 Decorah with signs indicating "speed humps ahead - slow down" so that
vehicles would have to traverse a speed hump prior to reaching the curve.
Mr. Hallenbeck said he would prefer to have a speed hump placed in front of 23511
and 23512 Decorah.
Randy Siegel, 209 Navajo Spring Road, said that the problem with speeding vehicles
is primarily at the curve and upper portion of the street. The problem does not exist
so much on the lower end of the street. He agrees that speed humps would do more
ATTACHnNT "C"
AUGUST 9, 2001 PAGE 3 T&T COMMISSION
good on Decorah prior to the downhill curve.
Commission discussion ensued. Following discussion, VC/Istik moved, C/Leonard
seconded, requesting staff to work with residents to obtain a petition with approval of
67 percent of area residents in concurrence with the draft policy, in support of
installation of two speed humps before and after the curve
AYES: COMMISSIONERS: Kung, Leonard, Morris, VC/Istik
NOES: COMMISSIONERS: Chair/Virginkar
ABSENT: COMMISSIONERS: None.
NEW BUSINESS: None
VIIITATUS OF PREVIOUS ACTIONS ITEMS: DPW/Liu reported on t July
3 2001, the City Council and Traffic and Transportation joint meeting/tour, th urpose of
whi was to visit the issue of existing types of centerline striping for resident' streets. On
August 2001, the Council approved the construction contract for the G�,eThe
Springs
Drive Stre Improvement Project between Torito Lane/em project is
slated to corn ence after the Labor Day weekend.
IX ITEMS FROM C MISSIONERS: Chair/Vithe Commission
come up with a citywi safety slogan.
X ITEMS FROM STAFF:
A. Monthly Traffic Enforc
Meeting.
B. Second Quarter Traffic
XI INFORMATIONAL ITEMS:
Update: JA 2001 - Continued to September 13
DPW Liu reported on the status the following iter
A. Country View H O/ -Street Parking Request.
to September 13 meeting.
Staff will ad)Xe
e the management company that the City's olicy is to not allow on -
street Dar a.
B. Caltrdns District 7, San Gabriel Valley Area Projects.
C. /Future Agenda Items.
Future Agenda Items - as listed.
MARCH 14, 2002
VII.
ATTACIIMENT "D"
PAGE S
T&T COMMISSION
Howard and Marlene Knipple, 23720 Palomino, requested installation qua
stop sign at Palomino and Platina,
en Chang, 23726 Palomino Drive, recommended 1) more 2 ph signs
on lomino 2) set up a stop sign at the intersection o Platina and
Palomi Drive and 3) more police presence.
Motion carrie4y the following Roll Call vote:
AYES: COM SSIONERS: Kashya incher, Torng,
VC/M ris, ChairNirginkar
NOES: COMMISS ERS: No
ABSENT: COMMISSIO RS: ne
VC/Morris moved to direct staff tb.,Oaluate the signage and take a closer
look at La Bonita for its nee!6Xnd make recommendations to the
Commission at its next meetin .This mWion died for lack of a second.
In response to Commissi er Morris, DPW/L stated that staff will be able
to prepare site specifi information for the inte ection of Palomino Drive
and La Bonita as pa of the staff report to the City uncil.
C/Kashyap m ed, C/Torng seconded, to recommenb,installation of a
three-way sA at La Bonita and Palomino. Motion failed by,the following
Roll Call vole:
AYE COMMISSIONERS: Kashyap, Torng
eBSS: COMMISSIONERS: Pincher, VC/Morris, ChairNi
ENT: COMMISSIONERS: None
OLD BUSINESS
A. Report on Portable Speed Hump Pilot Study.
AE/Phillips presented staff's report. Staff recommends that the Traffic and
Transportation Commission receive staff's report, receive public input,
discuss the matter, and direct staff regarding a formal policy for the
installation of speed humps.
Deputy St. Amant said that on the first pass over the speed hump he braked
to a near stop. By the time he made a third pass he realized he did not
have to slow down and took the speed hump at 37 mph with no problem.
Speed humps, however, may be a real problem for low -rider vehicles.
Ray Hallenbeck, 208 Navajo Springs Road, agreed that speed humps work
(to slow vehicles). The resident at 416 Navajo Springs Road has had his
house for sale for some time and he believes it might be part of the reason
NnAGM111 T "D'*
MARCH 14, 2002 PAGE b T&T COMMISSION
that he opposes speed humps. He asked the Commission to allow
permanent installation of speed humps on his street and the rubberized
humps should be replaced with asphalt humps. He thanked staff for an
outstanding report.
Chery Cooper, 23826 Decorah, offered a 13 -page statement to the
Commission as President of and on behalf of the 656 members of the
Diamond Point Club Homeowners' Association that was entered into the
record. She introduced Steve Granger, Vice President of the Diamond
Point Club Homeowners' Association. All Homeowners' Association
members are in support of the traffic calming measures and in particular,
the speed humps. She agreed with Mr. Hallenbeck that the speed humps
have proven to be extremely effective in reducing speed. They have
accomplished what the homeowners wanted — to make the street safer for
the children. Perhaps the city would like to use them on Palomino or some
other street when they are replaced by permanent speed humps at their
current locations. If traffic is proceeding westerly on Decorah, the only
outlet is Platina. If traffic is re -directed to Platina it does force the traffic to
slow down because traffic then encounters three intersections where there
is cross -traffic. Decorah and Navajo Spring are straight-aways and traffic
easily gains momentum. In the summary of responses provided to the
Commission, in every instance where a resident made an additional
comment, it has been so indicated. Those comments indicate concerns
about speeders and racers especially on the northerly end of Decorah. She
is certain the homeowners will be asking the Commission for more speed
humps because they have been effective in reducing the overall vehicle
speed. The members are extremely pleased with staff's assistance on this
matter. Two stop signs were installed within a week of the City Council's
approval and those signs have also been very helpful to the neighborhood.
She lives at the top of Decorah between Briar Creek where it changes to
Navajo Spring and her house is an equal distance between the stop signs at
Del Sol and Platina. She asked that the Homeowners' Association be
allowed to be involved in the finalization of policies and rules and
regulations for the installation of speed humps.
Randy Seagle, 209 Navajo Springs Road, appreciates the presence of the
speed humps and believes they have had an effect on the reduction of
vehicle speed. More especially, vehicles that travel at an excessive rate of
speed have been dramatically deterred. He is concerned about placement
of the speed humps and believes they should be closer to the curve. While
he understands the concerns with the grade of the street, he feels this issue
could be revisited.
Mr. Hallenbeck thought that the grade of the curve was not that significant.
He believed a 62 percent consensus among the homeowners was an
overwhelming majority. He suspected that his motor home being parked on
MARCH 14, 2002
ATTAL'IMI T "D"
PAGE 7
the street was a deterrent and that if he
overall speed would again increase.
Chery Cooper asked the Commission
Navajo Springs Road.
T&T COMMISSION
moved it off of the street that the
to consider centerline striping on
VC/Morris pointed out that according to staff's survey, 22 of 27 cities do not
allow speed humps; two allow speed humps, one suspended use, and
another uses speed humps as a last resort. In addition, he would like to
investigate the short and long term injuries and negative effects of speed
humps. Consideration of speed humps is a major step for the city. He
commended the homeowners' association for their efforts and due
diligence.
Following discussion, the Commissioners concurred to continue discussion
of this matter to the April 11, 2002 meeting.
C/Kashyap complimented staff on their significant effort in preparation of
materials for discussion of speed humps and the incredible amount of effort
put into this matter by Chery Cooper, the Hallenbecks and other community
members. He has witnessed their effectiveness in other communities and
believes they are a good idea for the growing community of Diamond Bar.
STATUS OF PREVIOUS ACTION ITEMS:
W/Liu reported that at its March 5 meeting, the City Council approved m -way
stop t Ritter and Golden Prados and Ritter at Great Bend as well ,the no
parking n street sweeping days resolution. Currently, staff preparing
educationa aterials and flyers for distribution community -wide i e next couple
of weeks. Fo ing a grace period, enforcement will be ' immediately after
Labor Day weeken The city's neighborhood beautificatio roject is a top priority
and Council believe the parking regulation pr ram will enhance the
neighborhood standards.
DPW/Liu reported that the ailing ns
community/senior center project wil a alized
work will be advertised next Monda i ropo.
April 4. If all goes according t Ian, gr ' g
completed in August with uilding constr
thereafter. The grand ope ' g is slated for pre-hol
X. ITEMS FROM COMI AMSIONERS:
and specifications for the
tomorrow and site preparation
als expected to be received by
will commence in May and be
ion commencing immediately
season, 2003.
C/Torng said at when he accepted this position he began to lis to resident's
concerns.
C/P' cher said she is still concerned about the Palomino Drive area and hop his
atter can be satisfactorily resolved.
ATTACHPINT 'Y'
. MAY 9, 2002 � PAGE 4
R A
Deputy Burdelas explained that it is not possible to change the prima fa 'a
speed on Goldrush Drive. He said he has been writing tickets in that ---
for several years and it is less of a problem now. It is rare to have so Bone
drive extremely fast in that area.
VII. OL"USINESS
A. AN
Iphia Parking Needs on Brea Canyon Road.
DSA/ ith presented staff's report. Staff recommend that the Traffic and
Tram: 0 ation Commission receive public=17ep-Krred
discuss the issues
and concu with staff's recommendation to curb markings on
the westerly ide of Brea Canyon Road from L oming Street beyond the
Adelphia drive y. (Continued from the April 1 , 2002 meeting)
Joe Dunn, Adelphi said he originally re ested the red curbing because
the truckers going int M/PM were par ' g on the portion of street used by
Adelphia's technicians r loading and nloading. When the red curb was
installed there was no ue of sight visibility problem. Ordinarily,
technicians are parked on t stir, t for a total of two to two and one-half
hours out of the day. The re a Adelphia does not use its parking lot for
the purposes of loading and ading is that the entire lot is assigned
parking. There is very little arkin There are two systems that report to
Diamond Bar (Glendora nd Darn Bar) and they are on different
schedules. If Adelphia t ' d to fit all of a vans into the parking lot it would
be extremely difficult cause the gate i on remote control and the gate
closes behind every an. He asked the mmission to consider making
the area a tempor loading/unloading zone wring specific hours such as
7:30 a.m. to 9:3 a.m. and 4:30 p.m. to 6:30 p. . Monday through Friday or
to allow Adelp a to engage in a permit system wit the city. The majority of
loading and loading occurs in the morning hours.
VC/Mori felt staff should revisit this area with respect t the sight visibility
issue nd make an accommodation to the business simila to that made in
the ea of Charlie's Sandwich Shoppe.
PW/Liu explained that staff previously determined a sight visibilit roblem
due to the size and type of vehicles. Staff believes that the busine could
do better in terms of managing their on-site parking. Charlie's San ich
Shoppe has no on-site parking. Based upon staff's site observations d
information received from Adelphia, staff would not recommen
modifications or changes to the current red curbing.
B. Speed Hump Policy
AE/Phillips explained the proposed changes to the proposed speed hump
policy. Staff recommends that the Traffic and Transportation Commission
ATTAC MNT "E"
MAY 9, 2002 r E I PAGE 5
receive staff's report, discuss the proposed City of Diamond Bar Speed
Hump Policy and recommend that the City Council adopt the City of
Diamond Bar Speed Hump Policy.
Chery Cooper, 23826 Decorah Road, commended staff on incorporation of
ideas presented by members of the public. The homeowners association
now has 67 percent acceptance of the combined number of residents (the
entire stretch of Decorah and Navajo Springs Road) The policy is generally
the same as the policy presented by staff last month. There is a negative
tone to the policy and she would prefer that it be written in a more positive
tone. She presented her draft proposed (positive) policy to the
Commission. She took exception to the statement that the problem of
speeding is "elusive" and the statement that "nevertheless, residents
continue to request the installation of some type of traffic control measure to
address the real or perceived speeding problem in their neighborhood."
Further, the criteria are couched in negative language such as "shall not"
repeated over and over. She wanted "shall" in place of "shall not"
statements. The third element of Vehicle Code Section 40802B would
exclude many streets in Diamond Bar and she believed there should not be
a definition included that disallows streets unless they are 1/2 mile in
uninterrupted length. Last month staff defended the statement that allows
for removal or modification of a speed hump without regard to the policy.
She did not believe it was appropriate to have a statement in a policy that
says the policy has been adopted but the city does not have to follow it. To
include a statement that the city can remove a speed hump suggests the
city is not going to follow the policy but everyone else has to follow the
policy. She asked that this language be excluded. She again expressed
concern about the 67 percent. She gave the Commission information she
acquired from the City of Sacramento. She reiterated her suggestion that
the policy be written in a more positive tone.
C/Kashyap recommended that staff continue to work with Chery Cooper on
the tone of the policy.
Jerry Berns, 225 N. Platina Drive, opposed the speed hump policy. When
temporary speed humps were installed on adjacent streets, traffic on his
street increased dramatically. He agreed with VC/Morris that when you "fix"
a problem on one street it creates a problem on other streets. He was also
concerned that in case of emergency the speed humps would slow down
response from emergency services.
Dan Hibbard, 328 Navajo Springs Road, welcomed the speed humps. He
agreed that traffic still moves too fast. He suggested considering speed
bumps because they are higher. He thought the speed survey should be
conducted between the speed hump on Decorah Road and the north end of
Navajo Springs Road. He did not believe that emergency vehicles were
deterred by speed humps. He would like to see a greater partnership with
ATTACHMENT "F"
MAY 9, 2002 zA T:,J PAGE 6 n -t T
j&J COMMISSION
the sheriff's department with regard to traffic enforcement. He disagreed
that peace officers have more important things to do than traffic
enforcement.
Lillian Hayes, 222 N. Platina Drive, spoke against installation of speed
humps. They may serve a good purpose but they have created a big
problem for Platina Drive. Platina has now become a cut -through street to
Diamond Bar Boulevard. She asked the city to survey her street.
Ray Hollenbeck, 208 Navajo Springs Road, sympathized with the residents
who live on Platina. Surveys of his street indicate traffic has decreased so it
is being rerouted to other streets. Overall, the speed has been cut in half on
his street so he does not believe the speed humps should be removed.
C/Pincher suggested a reference to the standards for speed humps be
included in the policy.
VC/Morris felt that the draft policy should be forwarded to the City Council
as an informational item to be part and parcel of a complete comprehensive
traffic mitigation system for the city.
C/Kashyap would like staff to look at the scope of work — speed humps,
stop signs, video cameras, blocking off streets, etc. He did not believe any
one of those options on their own merit was the answer. Given a choice of
these and any other mitigation measures that might be considered, the city
should look at an overall package application and use this type of criteria to
arrive at a best answer. He is concerned about the runaway cost of speed
humps. He believed that if the city concentrated on the streets that form
arteries to the freeways a large portion of the problem would either go away
or be close to going away. Further, he believed that the community should
partner with the sheriff's department to make mitigation efforts successful.
Chair/Virginkar said he is most concerned about the increase in the number
of vehicles traveling in excess of 50 mph. It tells him that people are
adjusting to the speed humps. He concurred that this policy should be a
part of the citywide package. He spoke about other cities' policies regarding
traffic enforcement.
C/Kashyap moved to accept staff's recommendation to recommend that the
City Council adopt the City of Diamond Bar Speed Hump Policy. Motion
died for lack of a second.
C/Torng moved, C/Kashyap seconded, to recommend that the City Council
adopt the City of Diamond Bar Speed Hump Policy. Motion approved by
the following Roll Call vote:
ATTACHMENT "F"
MAY 9, 2002 j PAGE 7 'I �'1?&'I COMMISSION
AYES: COMMISSIONERS: Kashyap, Torng, Pincher
NOES, COMMISSIONERS: VC/Morris, ChairNirginkar
ABSENT: COMMISSIONERS: None
I. NEW BUSINESS
SigmaNet Parking Needs at 732 N. Diamond Bar Boulevard.
MA/Gomez presented staff's report. Staff recommends that the Tr is and
Transportation Commission concur with staff's recommendation Kestablish
a roximately 460 feet of parking zone for Sigma Internet, in on easterly
N. mond Bar Boulevard.
VC/Morn did not understand why this matter was referr to the Traffic and
Transporta ' n Commission rather than thePlannin Commission. The
Commission cently denied similar requests from sinesses for parking.
Does this busin s have a right to receive an exce ion?
Council Member De O'Connor explained t t the City Council approved
to look into whether or of it was viable to ovide street parking. There is
no way that the city cou specify that t s parking would be available to
SigmaNet exclusively. The ouncil agr ed to try to provide the opportunity
for street parking.
C/Torng asked if it is possible t tend the area since there is no sight
visibility concern.
DPW/Liu responded that t request was provide a minimum of 20 on -
street parking spaces on . The spaces wo be available on a first-come
first -serve basis.
VC/Morris reiterate his concern about setting a ba recedent. Further, he
felt that the bike ne should not be disrupted.
DPW/Liu st ed that this is one of the negotiated con ' ions and was
establishe as part of the agreement. Staff felt that th Traffic and
Transpo ation should be informed of this matter.
C/T ng moved, C/Kashyap seconded, to establish approximately 4 feet
of arking zone on easterly N. Diamond Bar Boulevard. Motion carrie by
e following Roll Call vote:
ATTACIDIEW "E"
APRIL 11, 2002 PAGE 2 T&T COMMISSION
ngeles. He asked that his case be reviewed and placed on the Commissio '
a enda for consideration. He stated for the record that he would/ePlanning
all
law nd do whatever the city directs him to do.
ChairNir ' kar suggested that Mr. Ortiz present his case to
Commissio
V. CONSENT
A. Parking Restricikns within the Limits of Freeway(Xverpasses/U n de rpasses.
DPW/Liu presented bt ff's report. Staff re mmends that the Traffic and
Transportation Commis ' n receive staff' report, discuss and recommend
that the City Council adopt resolutio staff'
parking within the limits of
all freeway overpasses and u erp es within the City of Diamond Bar.
C/Torng moved, C/Kashyap s onihRi
g
adopt a resolution restric park
overpasses and underp ses within
carried by the followin2llRoll Call vote:
, to recommend that the City Council
ttwithin the limits of all freeway
City of Diamond Bar. Motion
AYES: CO MISSIONERS: Kashya Pincher, Torng,
ChairNirgi ar
NOES : COMMISSIONERS: None
ABSENT COMMISSIONERS: VC/Morris
C/ shyap asked for clarification about whether the restriction ' intended to
ply to the entire length within the CalTrans right-of-way.
DPW/Liu said that CalTrans gives discretion to the cities. Staff and s%
department personnel determined that the restriction should be within
structure itself.
VII. OLD BUSINESS
A. Speed Hump Policy
AE/Phillips presented staff's report. Staff recommends that the Traffic and
Transportation Commission receive staff's report, discuss and recommend
that the City Council adopt the Speed Hump Policy.
Caroline Chiang, 1632 Kiowa Crest Drive, said she recently found out about
the speed hump policy item and has discussed this issue with many of her
neighbors who favor speed hump installation. Since Grand Avenue
opened, there has been an influx of cut -through traffic in her neighborhood.
The stop sign at Santaquin Drive has helped slow the speeding traffic
somewhat; however, many children live in the neighborhood and she and
ATTAC111 M "Ell
APRIL 11, 2002 PAGE 3 T&T COMMISSION
her neighbors are very concerned about their safety. She supports a speed
hump policy that directs installation.
Chery Cooper, resident of Diamond Point Club, commended staff for their
excellent work on this very important issue. The stop signs at Del Sol Lane
and Platina Drive dramatically decreased the speed of the traffic; however,
the speed humps made the real difference. She recommended that the
general policy in the third paragraph on Page 1 be amended to include a
statement that "the residents would be notified if the city proposed to install,
alter or remove...." She referred to Page 2, under Item 8, the statement
that "speed humps shall not be installed on streets with lengths of less than
1/4 mile". On Page 5, Neighborhood Support, "speed humps shall not be
installed on any street that does not obtain 67 percent of the residents in
favor of the installation." Elsewhere in talks about "residents along the
street in question and streets to which traffic might be diverted." Decorah
Road runs from Briarcreek westerly to a point at which Decorah Road
becomes Navajo Springs Road. The street exceeds 1/ mile. The residents
at the easterly end of Decorah Road never travel to the west -end of
Decorah Road. Therefore, it seems to present a high bar for the city.
Perhaps the resolution to obtain 67 percent of the residents' approval within
a 1/4 mile of where the speed hump is placed is a good place to start. The
67 percent designation is pretty high. On Page 4 under "procedure for
residential initiated consideration", the subsequent paragraphs apply to the
installation, modification or removal of speed humps. Paragraph 5 refers
only to notification of installation and she felt that "modification or removal"
should be included. She again stated she is very concerned about
obtaining consensus from 67 percent of people on adjacent streets. In the
case of Navajo Springs Road speed humps, traffic has been diverted to
Platina Drive. There has been no request to obtain consensus from 67
percent of the residents on Platina Drive. The only outlet from Platina Drive
is Willapa Lane and then from Willapa Lane to Bower Cascade Place to
Sunset Crossing Road. If the city intends to obtain consensus from 67
percent of those residents also, this is a significant change to the current
practice. She is under the impression that the speed humps will become
permanent; therefore, the policy ought to be somewhat less restrictive in
terms of the percentage.
AE/Phillips explained that speed hump installation and removal requires
City Council action. The intent of the paragraph is to say that the city
reserves the right to install, modify or remove, based upon the best interest
of the city and its citizens. In the case where a person, whether driving
lawfully or unlawfully, has an accident and the city is found to be liable for
some reason, the City would reserve the right to remove the speed hump.
Cities can be held liable and it is therefore prudent that they have the ability
to remove the liability. In such instances it may not be the consensus of the
residents who live on that particular street to remove the speed hump.
ATTACIDIM "E"
APRIL 11, 2002 PAGE 4 T&T COMMISSION
C/Kashyap pointed out that the spreadsheet attached to staff's report states
the policy criteria for speed hump installation (sheet #1) indicates the cities
of Agoura Hills and Thousand Oaks is 60 percent consensus. Both cities
have terrain similar to Diamond Bar. Calabasas, a much steeper terrain,
requires 66 percent. Other areas mentioned have much steeper terrain and
require higher percentages. Based on the criteria 67 percent seems to be
subjective. He recommended staff revisit this issue to determine if 67
percent is too high a percentage and determine whether 60 percent may be
more appropriate. He questioned the figure of 2,500 cars per day on the
street.
Chery Cooper agreed that 60 percent would be more appropriate and she
would support such a requirement.
Ray Hallenbeck, 208 Navajo Springs Road, thanked staff for recommending
a speed hump policy. He agreed with C/Kashyap's comments about terrain
of other cities. He suggested including Montebello in the report. Montebello
requires 60 percent consensus. He suggested stretching the five percent to
six or seven percent and moving the speed humps closer to the curve of his
street. If the City Council approves the speed hump policy, will the city get
permanent speed humps or will the temporary speed humps remain in
place?
AE/Phillips explained that if City Council approves the policy, permanent
speed humps would replace temporary speed humps.
C/Torng asked staff how many Diamond Bar streets would meet the criteria.
DPW/Liu explained that each area must be considered on a case by case
basis and must meet all of the criteria.
C/Pincher said that this is a very serious issue. As much as she would not
want speed humps in her neighborhood, she understands the city needs to
establish a policy. She believed it was important for all residents to
understand what speed humps will look like on a daily basis so that there
are no surprises.
AE/Phillips responded to C/Pincher that the street legend would be painted
white and the speed hump would be black with white chevron striping.
Signs would be posted 100 feet or beyond to notify motorists that they are
approaching a speed hump. In addition, a warning sign would be placed at
the location of the speed hump.
C/Pincher said that under the assumption that the speed hump policy is
approved and other neighborhoods petition for speed hump installation,
residents need to realize they may have a sign posted in their front yard and
striping in front of their homes that may not be aesthetically pleasing. She
ATTAGH NT "E"
APRIL 11, 2002 PAGE 5 T&T COMMISSION
believed that residents should have full access to all pertinent information
so that they understand the potential side effects of this policy.
AE/Phillips agreed with C/Pincher and thought that the information including
drawings or photos showing what the street would look like after installation
could be included in the petition form.
C/Kashyap said Caroline Chiang made an important point about the effects
of traffic on residential streets following the opening of Grand A enue.
Long-term solutions should be researched to ward off potential problems.
Staff's report stated speed humps should be used as a last resort. If they
slow traffic, why should they be considered only as a last resort.
AE/Phillips said that speed humps are considered last resort efforts
because they are one of the most costly mitigation measures. It may be
more cost effective for the city to install signs at a cost of $200 as opposed
to a speed hump that costs the city in excess of $5,000. In addition, speed
humps are much more permanent than signs. Some cities require the cost
of removal to be borne by the residents who request removal within a
certain time of installation.
C/Kashyap suggested that discussion of the criteria should include input
from Chery Cooper.
C/Torng said his reason for asking how many streets in Diamond Bar ualify
for speed humps was because of his concern about the cost of in Ilation
and removal. Therefore, he would like this information included in staff's
report so that all data is available for discussion.
C/Kashyap asked if staff had pursued alternative financing for peed
humps.
ChairNirginkar asked staff to provide rationale for its criteria. He maded the
point that in most cities where speed humps are installed, traffic returns to
normal after six months. In addition, those who break speed laws continue
to do so whether or not speed humps have been installed. He asked staff
to provide additional related information for next month's discu sion.
ChairNirginkar stated that VC/Morris was unable to attend tonight's meeting
and asked that the matter be held over so that he would be available to
participate in the decision-making process.
C/Torng believed an agreed upon set of criteria was an essential first step
before considering installation of speed humps.
Chery Cooper wants the Commission to consider that this issue has been
before the residents for more than two years. She strongly urged that next
month's work product be complete to the point of Commission action. She
APRIL 11, 2002
ATTACHMENT "E"
PAGE
T&T COMMISSION
agreed with Chair/Virginkar's request for rationale. She felt that no right or
left turns during commute hours would solve the problem. She asked the
Commission to direct staff to provide input regarding experiences of other
cities.
Ray Hallenbeck agreed with the request for rationale. However, he also
agreed that this matter has gone on for two years and he would 1 like a
conclusion to the issue. He felt the rationale and statistics were adec uately
covered in the voluminous material provided to the Commissioners at the
previous meeting. He believed the cost for speed humps is minimal
compared to the cost of enforcement. If VC/Morris is not preset next
month the matter should be concluded and forwarded to the Council without
his vote.
The Commission concurred to continue this matter to the May 9,
meeting.
Sheriff's Department Traffic Safety Program
!Y/Li introduced Lt. Maxey who spoke about the city's recent)
Tra 'c Safety Program. He reported on the first dra/number
m,
of wh\Grove
provided to the Commissioners.
C/Toded that the city consider incons
Gardty program such as safe telephhotl
reporerhaps the Neighborhood Watchelp
Lt. Maxey said that re ' ents do not have t
can call the department a time and the de
and let them know they have een obsery
VII, NEW BUSINESS
A. Summitridge Drive Traffic
2002
the
) to
o it to report a speede�, they
rtment will contact the arson
speeding.
AA/Gomez presented sta ' report. Staff re mmends that the Traffic and
Transportation Cc ion receive public Omqnments and discuss the
conditions of the inte action of Summitridge Driv nd Softwind Driveand
concur with staff's commendation for a multi -way stbR.
Abbas Raja , 1426 Summitridge Drive, appreciate staff's deport.
Summitrid Drive suffers a very serious safety problem. Wi constr iction
of the dactrerd
unity/Senior Center, the residents foresee additions ro lems.
He c all of his neighbors between Softwind Drive an rand
Av ue and every resident feels the threat of being in danger o ars
ssing through Summitridge Drive with low visibility due to the curvat r f
the street. Residents do not believe that a multi -way stop at Summitridge
ir_ j ions.
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AYrAGHMENT
County Of Los Angeles
Fire Department
FAX:
From: Captain LeCou a -R
ENO. JA401
A 22 AV
Land Development Unit/ 323.890.4243 Fax: # 323.890.9783
5823 Rickenbacker Rd
Commerce. CA 90040
January 22, 2002
City of Diamond Bar
Public Works
Kink Phillips
Fax: 909-861-3117
Dear Mr. Phillips:
The local Battalion Commander wanted to make sure Diamond Bar had the Los Angeles
County Fire Department's procedure regarding speed humps. I am fixing you Procedure
# 11 and a "Speed Hump Information Sheet
As you are probably aware, traffic calming and in particular "Speed Dumps" cause
problems in terms of providing emergency services. The " Information Sheet" outlines
some of the problems.
Feel free to call me at (323) 890-4243 with any questions
rim L%rI JZ4 emu 0104
' . ATTACM[ENT tfgif
N Fire Prevention
Procedure # 11
05/01/99 Speed BumpsCTIwF
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Volume 7
Subject 11',
•H1 ry WML IV- IW4M r1WW-6n w FIKC VCr1 iLi iIYU Y10� I'IYY Y•Uuoluuo t-084
ATTACIDIM "Hlt
1. INTRODUCTION
A. PuMose: To provide information regarding this Department's policy'on
Speed Bumps and the Installation of Speed Humps.
• Background: Speed bumps and speed humps are designed to reduce
' vehicular speed, however, they impede the response of emergency
vehicles.
S. Sove: Informational to all Department personnel -
C. Ate. The Assistant Fire Chief (Fire. Marshal) Fire Prevention Division,
shall be responsible for the content, revision and annual maintenance of
this Procedure.
D. Pgfinitions:
SPEED BUMP. A roadway speed control measure that is from three to ix
inches In height with a length of one to throe feet These are commonly,
used in parking lots and on some private roadways. They require fire
department apparatus slowing to 5 mph or less at the speed bump.
SPEED HUMP: A roadway speed control measure that is a maximum of 2
5/8' in height with a length of approximately 12 feel. They require fire
department apparatus slowing to 15 mph at the speed hump.
11. RESPONSIBILITY
611 Personnel shall railer to this policy whenever inquiries are received regardin�
this subject.
III. POLICY
A. S wed ase w 1 .Thy
pose a danger to heavy equipment, such as fire apparatus, and are difficult
to see at night, subjecting personnel to potential head, neck and back
injuries, while responding to. emergency incidents. Studies have indicate
an increase in response time to areas with speed bumps. In some studi s
the response time was three times that for areas without speed bumps.
(05101199) 1 V7 -C2 -S � I
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13.
SDQW humps are not roeoMmCoggdJay ft DeparUnjenj, however, speed
humps will be allowed if all traffic mitigation procedures have proven
ineffective In controlling vehicular traffic, including:
1. Traffic engineering improvements
2. Increased signage
3. Increased law enforcement
4. Circulation of a petition by the City or County Public Works agency,
receiving approval from at least 75% of the residents fronting the
roadway in question, supporting the installation of speed humps.
C. §Rgad hurnos may be allowed under the following conditions:
1 _ Presentation of documentation to the Firs Prevention Division,
Water, Subdivision and Aeoess Unit, by Public Works, documenting
the outcome of efforts made by law enforcement agencies to control
traffic, how long they were able to monitor traffic conditions, and the
outcome.
a. Speed humps shall not be installed on streets with grades
greater than 5 percent
b. Speed humps shat[ not be installed within 100 feet of any
intersection.
C. Speed humps shall not be Installed within 25 feet of either
side of a fire hydrant.
d. Speed humps shall not be installed in the area in front of any
building that might obstruct ladder truck or emergency vehicle
operations.
e. Speed humps shall be clearly marked with high visible"
pavement marking, striping and signage, per Department of
Public Works Standards.
f. Speed humps shall not be located on a thoroughfare which
impacts an ama servicing more than seventy five homes or
residential units.
(05101199) 2 V742411
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• - ATTACHNT "Har
_ s
D. All pians for the installation of speed humps, shall be reviewed and
approved by the Water, Subdivision, and Access Unit, Fire Prevention
Division. Operations Bureau personnel shall be consulted for their
recommendation.
E. AypEgved§peed humps shall be visibly marked, and the area shall be
properly posted to warn of their installation.
F. Once speed humps aniinstalled, the local fire station shall be notified of
their-location.
G. When sal g„ regUirements fbr Regional Planning or Community
Development tract maps, the Water, Subdivision and Access Unit shall
ensure that requirements restrict the installation of speed bumps and speed
humps.
(1)510'5199) 3 V7 -C2 -S1 �1
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ATTACENENl'
Speed Hump Information Sheet
Los Angeles County Fite Department
Land Development Unit -5873 Rickenbacker Rd, Commerce, GA
323-890-4243
The Fire Department does ag support the installation of Speed Humps. Speed Humps delay Fire
Dcpermtent responses. Speed Humps cause injuries to Firefighters. Speed Fitm+ps cause damage
to heavy Fire Department Vehicles. Please consider the following before you sign a petition to
install a hump or similar device.
• Studies show each speed hump will cause a 7-10 second delay in the Yore Department's
arrival time.
Delays, from Speed Humps, potentially impacts the survival rate of critically ill patients,
suffering from medical emergencies such as heart attack, drowning, choking, and trauma.
They also potentially reduce: one's chance of being rescued during a structure f=.
In a 1997 Boulder, Colorado study, on Speed Humps, analyst R Bowman concluded at least
TEN people would die from delayed responses for every ONE fatality prevented by traffic
calming (Speed Hump).
• Speed Humps cause further injury to certain patients transported by ambulances.
Patients with chronic spinal problems report that speed humps aggravate their condition
causing in=Med pain and finther injury. In a memorandum to the City of Boulder, Special
Transit, which serves 3,000 elderly disabled passengers, urged the City to consider other
methods of to traffic calming that do not include physical barriers (speed humps). Americans
with Disabilities (ADA) oppose speed humps for this reason,
Spinal injwies, from Speed Humps, doctmtemed in the Journal of Accidence„raefgm
Medicine July 1996, David Bowrey, Rhys Thomas, Ruubert Evans, Peter Richmond
• Speed humps and similar measures came injuries to Firefighters and damage to Fire
Department vehicles.
f
A
Failure to slow down, while crossing speed humps has injured Firefighters and damaged Fire
apparatus.
• The effect of speed humps on adjacent st mctvres h not fully underataod.
Houses close to speed humps are subjected to ground vibrations that can cause damage to
underground pipes and foundations. Jonathan Lake, "Road humps can damage houses”,
Sunday Times, Home news (Dec. 28. '97)
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L.EROY D. BACA. SHERIFF
February 11, 2002
ATTACHMENT "I" a//y�o ,�4�iiC�/ % R�✓rp� �r�7
Tountu Of Kao Angrirs
lsheriffo i0epartment Trrabquartero
4780 Ramona 19oulebarb
Aonterrg Park, (Ealifornin 91754 - 2169
(909) 595-2264
Ms. Linda C. Lowry
City Manager, City of Diamond Bar
21825 East Copley Drive
Diamond Bar, California 91765
SUBJECT: INSTALLATION OF SPEED HUMPS ON RESIDENTIAL STREETS
Dear Ms. Lowry:
This correspondence is in response to a request by Mr. David Liu, City Director of Pul lic
Works, for input on the use on speed humps within the City of Diamond Bar. My staff has
investigated this issue and has determined that the Los Angeles County Sheriff's Depaktment
has no written policy and no objections to the use of speed humps in any of its contract cities.
We were unable to document any negative affect that speed humps may have on our patrol
operations or emergency responses within the City.
The Sheriff's Department and this Station does not generally promote the use of speedlhumps as
a device to control speeds on residential streets. We feel that the effectiveness of speed humps
decreases over time once motorists become familiar with the process and realize that they can
traverse the humps without slowing significantly. Any reduction in the speed of vehicles will
most likely be temporary.
Again, let me state that we are not opposed to the use of speed humps if the City determines that
they are helpful. We do not believe that the use of speed humps will negatively impact on our
ability to provide law enforcement services to the City of Diamond Bar.
Thank you for your continued support.
D. BACA,
Alexander R. Yim, Captain
Walnut/Diamond Bar Station
,✓3 -7raofilion f &rutce
Wert P. Chang
Mayor
Deborah H. O'Connor
Mayor Pro Tem
Carol Herrera
Council Member
Robert S. Huff
Council Member
Robert P. Zirbes
Council Member
Kecyded paper
June 11, 2002
City of Diamond Bar
21825 E. Copley Drive • Diamond Bar, CA 917654178
Jan Keating, Principal
Chaparral Middle School
1405 Spruce Tree Drive
Diamond Bar, CA 91765
Dear Ms. Keating:
(909) 860-2489 • Fax (909) 861-3117
www.CityofDiamondgar.com
On behalf of the Diamond Bar City Council and community, I would like
to take this opportunity to extend congratulations and commendations to
Chaparral Middle School --National Blue Ribbon School! What an
achievement! The students have certainly proven an exemplary
performance in applying their academic skills. The commitment and
leadership by Chaparral's administrators and staff are also to be
commended.
The Diamond Bar City Council would like to formally acknowledge
Chaparral's distinction at its meeting on Tuesday, June 18, 2002. The
meeting begins at 6:30p and is held at the Government Center/Air
Quality Management District (AQMD) Auditorium, 21865 E. Copley
Drive, Diamond Bar. Please contact my secretary, Nancy Whitehouse,
9091396-5666, to acknowledge your availability.
We look forward to seeing you June 18.
Sincerely,
6&,P, c
Wen P. Chang
Mayor
WPC:nbw
c: City Council
City Clerk
Dr. Larry Kemper, WVUSD, Acting Superintendent