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HomeMy WebLinkAbout05/21/2002Tuesday, May 21, 2002 6:00 p.m. — Study Session CC -8 6:30 p.m. — Regular Meeting South Coast Air Quality Management District/Government Main Auditorium 21865 East Copley Drive Diamond Bar, CA 91765 Mayor Wen P. Chang Mayor Pro Tem Debby O'Connor Council Member Carol Herrera Council Member Bob Huff Council Member Bob Zirbes City Manager Linda C Lowry City Attorney Michael Jenkins City Clerk Lynda Burgess Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 860-2489 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled paper and encourages you to do the same. DIAMOND BAR CITY COUNCIL RULES (ALSO APPLIES TO COMMISSION AND COMMTTTEE MEETINGS) PUBLIC INPUT ne meetings ofthe Diamond Bar City Council are open to the public. A member ofthe public may address the Council onthe subject of crit or more agenda items and/or other' 'of interest which aro within the subject matter jurisdiction ofthe Diamond Bar City Council AZT,- to the Council should be submitted in peson to the City Clarke. Asa geraal rule the opportunity for public comments will take place at the disaetien of the Chair. However, in order to facilitate the m persons who arc interested parties for an item may be requested to give their presentation at the time the item is called on the calendar, the may limit the public input an arty item or the total amount of time allocated for public testimony basad on the number ofpeople requesting to speak d the business ofthe Council. Individuals are requested to refrain from personal attacks towards Council Members - other citizens. Cma mems wkdeb are not conducive to s Positive business meeting environmenr are viewed as attacks against the entire City Council and W41 not be tolerated, Your cooperation is y i� In accordance with Crovarmnent Code Section 54954.3(x) the Cbair may from time to time dispense with public comment on items previously considered by the Council. (Does not apply to Committee .) In accordance with State Law (Brown Act), all matters to be acted on by the City Council must be posted at least 72 hours prior to the Council meeting. In case of emergen y, or when a subject matter arises subsequent to the posting ofthe agenda, upon making certain findings the 7 may act on an item that is mot on the posted agenda CONDUCT IN THE CITY COUNCIL CHAMBERS The Chair shall order removed from the Council Chambers wry person who commits the following ads in respect to a regular or special of the Diamond Bar City Council. A. Disorderly behavior toward the Council or any member of tie staff thereof; testding to interrupt the due and orderly course of said meet p B. A breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said mating. C. Disobedience of any lawful order of the Chair, which "I include an order to be seated or to refrain from addressing the Board; and B. Any other unlawful iuterfaretce with the due and orderly conduct ofsaid mating. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL. Agendas for the regular Diamwnd Bar City Council meetings are prepared by the City Clerk and are available 72 hours prior to the meeting. Agendas are available electronically and may be accessed by a personal truer through a phone modern. Every meeting of the City Council is recorded oo cassette tapes and duplicate tapes are available for a nomimai charge. ADA REQUIREMENTS A cordless microphone is available for those persons wilt mobility impairments who cannot access the public speaking area. Sign language int services are also available by giving notice at least three business days in advance ofthe meeting. Please telephone (909) 860-2489 between 8 and 5 p.m. Monday through Friday. HELPFUL PHONE NUMBERS Copies of Agenda, Rules ofthe Candle Cnsettc Tapes of Meelings (909) 860-2489 Computer Access to Agendas (909) 860 -LINE General l6mmation (909) 860-2489 NOTE: ACTION MAY BE TAKEN ON ANY ITEM IDENTIFIED ON THE AGENDA. 1. THIS MEETING IS BEING BROADCAST LIVE BY ADELPHIA FOR AIRING N CHANNEL 17, AND BY REMAINING IN THE ROOM, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED. THIS MEETING WILL BE RE -BROADCAST EVERY SATURDAY AT 9:00 A.M. AND EVERY TUESDAY AT 6:30 P.M. DN CHANNEL 17. CITY OF DIAMOND BAR CITY COUNCIL AGENDA MAY 21, 2002 STUDY SESSION: 6:00 p.m., AQMD/Government Center, CC -8 • Presentation of "Read Together Diamond Bar" Program by the Diar Friends of the Library CLOSED SESSION: None. CALL TO ORDER: 6:30 p.m. PLEDGE OF ALLEGIANCE: Mayor INVOCATION: Reverend Mile Schuenemeyer, Diamond Congregational Church ROLL CALL: Council Members Herrera, Huff, Zirbes, Tem O'Connor, Mayor Chang APPROVAL OF AGENDA: Mayor SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 Presentation by Assistant Fire Chief Juan Nieto regarding "Fire Month" and introduction of personnel from Fire Station No. 720. 1.2 Presentation by Alameda Corridor East Construction Authority regardin Brea Canyon Road Grade Separation Project. 1.3 131h City Birthday Party Celebration Video - presented by Birthday Party Committee. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each res meeting agenda to provide an opportunity for members of the public to dir address the Council on Consent Calendar items or matters of interest to the p that are not already scheduled for consideration on this agenda. Although the Council values your comments, pursuant to the Brown Act, the Council gener Bar Bar Pro the lar blic �J w May 21, 2002 PAGE 2 cannot take any action on items not listed on the posted agenda. Please com tete a Speakers Card and give it to the City Clerk (completion of this form is volun a . There is a five-minute maximum time limit when addressing the City .Council. 4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of thE City Council may briefly respond to public comments but no extended discussion ar d no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 PARKS AND RECREATION COMMISSION MEETING — May 23, 20P2 — 7:00 p.m., AQMD/Government Center Hearing Board Room, 2186 E. Copley Dr. 5.2 MEMORIAL DAY HOLIDAY — Monday, May 27, 2002 — City Offices w ll be closed in observance of Memorial Day. City offices will reopen on Tueday, May 28, 2002. 5.3 PLANNING COMMISSION MEETING — May 28, 2002 — 7:00�.m., rn AQMD1Govement Center --21865 E. Copley Dr. 5.4 CITY COUNCIL MEETING — June 4, 2002 -- 6:30 p.m., AQMDIGovern Center Auditorium, 21865 E. Copley Dr.. 6. CONSENT CALENDAR: 6.1 CITY COUNCIL MINUTES 6.1.1 Special Meeting of April 25, 2002 - Approve as submitted. 6.1.2 Study Session of May 7, 2002 - Approve as submitted. 6.1.3 Regular Meeting of May 7, 2002 - Approve as submitted. Requested by: City Clerk 6.2 PLANNING COMMISSION MINUTES — Regular Meeting of April 9, Receive and file. Requested by: Planning Division 6.3 TRAFFIC & TRANSPORTATION COMMISSION MINUTES: 6.3.1 Regular Meeting of March 14, 2002 - Receive and file. 6.3.2 Regular Meeting of April 11, 2002— Receive and file. nt May 21, 2002 PAGE 3 Requested by: Public Works Division 6.4 VOUCHER REGISTER - Approve Voucher Register dated May 21, 2082 in the amount of $353,803.72. Requested by: Finance Division 6.5 REJECT CLAIM — Filed by Diamond Bar Tennis Club Community #363 April 30, 2002. Recommended Action: Approve rejection. Requested by: City Clerk 6.6 EXONERATE GRADING BOND POSTED BY DOLEZAL COMPANY IfOR COMPLETION OF GRADING IMPROVEMENTS FOR PARCEL MAP 23$82. Recommended Action: Exonerate Bond No. M 102028 in the $12,768. Requested by: Public Works Division 6.7 ADOPT RESOLUTION NO. 2002-36 APPROVING INSTALLATION MULTI -WAY STOP SIGNS AT SUMMITRIDGE AND SOFTWIND. Recommended Action: Adopt Resolution. Requested by: Public Works Division of OF 6.8 ADOPT RESOLUTIONS APPROVING THE ENGINEER'S REPORT, DECLARING THE CITY`S INTENTION TO LEVY AND COLLECT ASSESSMENTS AND FIXING A TIME AND PLACE FOR A HEARING OF OBJECTIONS THEREON: 6.8.1 RESOLUTION NO. 2002-37 PERTAINING TO LANDSCAPING MAINTENANCE IN DISTRICT NO. 38. Recommended Action: Adopt Resolution. 6.8.2 RESOLUTION NO. 2002-38 PERTAINING TO LANDSCAPING MAINTENANCE IN DISTRICT NO. 39. Recommended Action: Adopt Resolution. 6.8.3 RESOLUTION NO. 2002-39 PERTAINING TO MAINTENANCE IN DISTRICT NO. 41. Recommended Action: Adopt Resolution. NG May 21, 2002 PAGE 4 Requested by: Public Works Division 6.9 APPROVE MEMORANDUM OF UNDERSTANDING WITH THE REQUIRING THE USE OF OLD BREA CANYON RD. FOR CALT PROPOSED SR 57160 WEAVE IMPROVEMENT PROJECT AND OCCUPANCY VEHICLE LANE CONNECTOR PROJECT. Recommended Action: Approve. Requested by: Public Works Division 6.10 APPROVAL OF CITY COUNCIL GOALS AND OBJECTIVES FOR FI YEAR 2002-03. Recommended Action: Approve Goals and Objectives. Requested by: City Council Goals Subcommittee NTE EN'S IGH 6.11 RECEIVE, ACCEPT AND FILE PROPOSITION A LOCAL RETURN F ND, PROPOSITION C LOCAL RETURN FUND AND TRANSPORTATION DEVELOPMENT ACT AUDIT REPORTS FOR FISCAL YEARS ENDED JUNE 30, 2000 AND 2001. Recommended Action: Receive and file. Requested by: Finance Division 6.12 APPROVE EXTENSION OF MAINTENANCE AGREEMENTS. 6.12.1 CITY-WIDE STREET TREE MAINTENANCE WITH WEST C ARBORISTS IN THE AMOUNT OF $135,000 FOR FY 02103. Recommended Action: Approve extension. 6.12.2 CITY-WIDE .STREET TREE PLANTING CONTRACT WITH COAST ARBORISTS IN THE AMOUNT OF $30,000 FOR FY Recommended Action: Approve extension. 6.12.3 CITY-WIDE GRAFFITI REMOVAL CONTRACT WITH GRAff FIT] CONTROL SYSTEMS IN THE AMOUNT OF $35,000 FOR FY O 03. Recommended Action: Approve extension. 6.12.4 CITY-WIDE LANDSCAPE MAINTENANCE CONTRACT WITH TRU GREEN LANDCARE IN THE AMOUNT OF $250,213.19 FO FY 02103. May 21, 2002 PAGE 5 Recommended Action: Approve extension. Requested by: Community Services Director 6.13 APPROVE CONTRACT EXTENSION WITH BRANDT COMMERCIAL Sl( FOR INSTALLATION OF A MONUMENT SIGN ON GOLDEN SPRING THE WESTERLY CITY LIMITS AND REPAIR OF A MONUMENT SIGN GRAND AVE. AT THE 60 FWY. IN THE AMOUNT OF $16,000. Recommended Action: Approve extension. Requested by: Community Services Division 7. PUBLIC HEARINGS: 7:00 p.m., or as soon thereafter as matters may bE heard. 7.1 PUBLIC HEARING TO ADOPT RESOLUTION AMENDING ANIMAL CONTROL FEES AND APPROVAL OF AGREEMENT WITH INLAND VALLEY HUMANE SOCIETY ($65,244). Recommendation: Open Public Hearing & Continue Public Hearing to 4, 2002. Requested by: City Manager 8. COUNCIL CONSIDERATION: 8.1 CITY APPOINTMENTS TO THE CHAMBER BOARD Recommended Action: Discuss and direct staff regarding the pro change of Council appointments to the Chamber Board. Requested by: Council Member Herrera 8.2 CONSIDERATION OF AN ECONOMIC DEVELOPMENT POLICY ATTRACT AND RETAIN BUSINESSES GENERATING IN EXCESS $300,000 YEAR IN SALES TAXES. Recommended Action: Adopt policy. Requested by: City Council 9. COUNCIL SUB -COMMITTEE REPORTS/ COUNCIL MEMBER COMMENTS: 10. ADJOURNMENT: 31NS i AT ON TO OF CITY OF DIAMOND BAR "QUICK CAP" MINUTES MAY 21, 2002 SPECIAL STUDY SESSION: 5:44 p.m., AQMD/Government Center, Room CC -8 Present: Council Members Herrera, Huff, MPT/O'Connor, M/Chang. Also present were: Linda Lowry, City Manager; Mike Je kins, City Attorney; James DeStefano, Deputy City Manager; David Doyle, Dep City Manager, David Liu, Public Works Director; Bob Rose, Community Seices Director; Linda Magnuson, Finance Director, Lynda Burgess, City Clerk, Kirk Phillips, Assistant Engineer; April Blakey, Public Information Manager; T resa Arevalo, Sr. Administrative Analyst and Todd Strojny, Sr. Administrative Ana yst. Discussion of a Modification of a Design of the Community/Senior Center Moved by C/Huff, seconded by C/Herrera to re -allocate the space cur ently designated for tiny tot use to senior space. Following discussion, C/Huff ame ded the motion to re -allocate the space to multi-purpose use. Amendment accepted by C/Herrera. Motion carried unanimously. Presentation of "Read Together Diamond Bar" Program by the Diamon, Bar Friends of the Library - Nancy Lyons and Betts Griffone 1 Moved by C/Zirbes, seconded by C/Huff to support all facets of the pro presented by the D.B. Friends of the Library. Motion carried unanimously. ADJOURNED STUDY SESSION: 6:24 p.m. CLOSED SESSION: None. CALL TO ORDER: M/Chang called the meeting to ord r at 6:38 p.m. in the Auditorium of the South Coast Air Quality Manage ent District/Government Center, 21865 E. Copley Dr., Diamond Bar, CA. PLEDGE OF ALLEGIANCE: Girl Scouts Troop 295 INVOCATION: Reverend Mike Schuenemeyer, Diamond Bar Congregational Church ROLL CALL: Council Members Herrera, Huff, Zirbes, Mayor Pro Tem O'Connor, Mayor Chang APPROVAL OF AGENDA: CM/Lowry requested removal of Item 6.9 consideration on this agenda. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: May 21, 2002 PAGE 2 1.1 Presentation by Assistant Fire Chief John Nieto regarding "Fire Service Month" and introduction of personnel from Fire Stations No. 119 and 121. 1.2 Presentation by Alameda Corridor East Construction Authority regarding the Brea Canyon Road Grade Separation Project. 1.3 13'x` City Birthday Parry Celebration Video - presented by Birthday PartylSub- Committee. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 3. PUBLIC COMMENTS: Allen Wilson re brush fires already occurring in outh Orange County — what can the City do to help clear vacant properties, ac. to prevent wild fires in this area? Mary Matson — Concerned about traffic signals at D.B. Blvd. at Montefino and uail Summit to allow east/west traffic to enter onto the blvd. Also concerned bout editing of Council meetings taking place before Saturday broadcasts —wants to now who has authorized said editing and why. Sue Sisk — Announced that a recent breakout that took place at the Porterville f cility w- system failed and the staff failed to inform the public. Concerned that si ilar incidents will take place at Lanterman. Clyde Hennessee — Suggested that another vehicle be supplied to the volu patrol to increase their visibility. 4. RESPONSE TO PUBLIC COMMENT: Fire Chief Nieto spoke regarding the weed abatement and fire prevention measures in progress. PWD/Liu addressed the signal issue at D.B. Blvd. and Montefino and Quail Sun)mit. DCMIDoyle stated that no City Council tapes are edited prior to their broadcast the situation may have occurred due to a tape change that took place. Staff Contiues to work on issues surrounding DBTV. 5. SCHEDULE OF FUTURE EVENTS: 5.1 PARKS AND RECREATION COMMISSION MEETING -- May 23, 202 — 7:00 p.m., AQMDIGovernment Center Hearing Board Room, 2186 E. Copley Dr. 5.2 MEMORIAL DAY HOLIDAY — Monday, May 27, 2002 — City Offices wil be closed in observance of Memorial Day. City offices will reopen on Tues ay, May 28, 2002. May 21, 2002 PAGE 3 5.3 PLANNING COMMISSION MEETING — May 28, 2002 7:00 AQMD/Government Center — 21865 E. Copley Dr, 5.4 CITY COUNCIL MEETING — June 4, 2002 — 6:30 p.m., AQM Center Auditorium, 21865 E. Copley Dr. 6. CONSENT CALENDAR: Moved by C/Herrera, seconded by C/Zirbles to approve the Consent Calendar, with the exception of Item No. 6.9. Motion crried 5-0 by the following Rall Call vote: 6.1 APPROVED CITY COUNCIL MINUTES 6.1.1 Special Meeting of April 25, 2002 - As submitted (MPT/O'Connor voted no on approval of these minutes). 6.1.2 Study Session of May 7, 2002 -- As submitted. 6.1.3 Regular Meeting of May 7, 2002 - As submitted. 6.2 RECEIVED AND FILED PLANNING COMMISSION MINUTES — R jufar Meeting of April 9, 2002. 6.3 RECEIVED AND FILED TRAFFIC & TRANSPORTATION COMMISSION MINUTES: 6.3.1 Regular Meeting of March 14, 2002. 6.3.2 Regular Meeting of April 11, 2002. 6.4 APPROVED VOUCHER REGISTER - dated May 21, 2002 in the am $353,803.72. 6.5 REJECTED CLAIM — Filed by Diamond Bar Tennis Club Comm Association #363 April 30, 2002. 6.6 EXONERATED GRADING BOND POSTED BY DOLEZAL COMPANY COMPLETION OF GRADING IMPROVEMENTS FOR PARCEL MAP 12 - Bond No. M 102028 in the amount of $12,768. 6.7 ADOPTED RESOLUTION NO. 2002-36 APPROVING INSTALLATION MULTI -WAY STOP SIGNS AT SUMMITRIDGE AND SOFTWIND. of 6.8 ADOPTED RESOLUTIONS APPROVING THE ENGINEER'S REPOT, DECLARING THE CITY'S INTENTION TO LEVY AND COLL CT ASSESSMENTS AND FIXING A TIME AND PLACE FOR A HEARING F OBJECTIONS THEREON: May 21, 2002 PAGE 4 6.8.1 RESOLUTION NO. 2002-37 PERTAINING TO LANDSCAPING MAINTENANCE IN DISTRICT NO. 38. 6.8.2 RESOLUTION NO. 2002-38 PERTAINING TO LANDSCA6NG MAINTENANCE IN DISTRICT NO. 39. 6.8.3 RESOLUTION NO. 2002-39 PERTAINING TO LANDSCAPING MAINTENANCE IN DISTRICT NO. 41. 6.10 APPROVED CITY COUNCIL GOALS AND OBJECTIVES FOR FISCAL YEAR 2002-03. 6.11 RECEIVED, ACCEPTED AND FILED PROPOSITION A LOCAL RE URN FUND, PROPOSITION C LOCAL RETURN FUND AND TRANSPORT ION DEVELOPMENT ACT AUDIT REPORTS FOR FISCAL YEARS E DED JUNE 30, 2000 AND 2001. 6.12 APPROVED EXTENSION OF MAINTENANCE AGREEMENTS. 6.12.1 CITY-WIDE STREET TREE MAINTENANCE WITH WEST C ARBORISTS IN THE AMOUNT OF $135,000 FOR FY 02103. 6.12.2 CITY-WIDE STREET TREE PLANTING CONTRACT WITH \EST COAST ARBORISTS IN THE AMOUNT OF $30,000 FOR FY 0 103. 6.12.3 CITY-WIDE GRAFFITI REMOVAL CONTRACT WITH GRAFFITI CONTROL SYSTEMS IN THE AMOUNT OF $35,000 FOR FY 02103, 6.12.4 CITY-WIDE LANDSCAPE MAINTENANCE CONTRACT WITH RU GREEN LANDCARE IN THE AMOUNT OF $250,213,19 FO FY 02103. 6.13 APPROVED CONTRACT EXTENSION WITH BRANDT COMMER IAL SIGNS FOR INSTALLATION OF A MONUMENT SIGN ON GOL EN SPRINGS AT THE WESTERLY CITY LIMITS AND REPAIR OF A MONUMENT SIGN ON GRAND AVE. AT THE 60 FWY. IN THE AMO JNT OF $16,000. MATTERS REMOVED FROM CONSENT CALENDAR: 6.9 MEMORANDUM OF UNDERSTANDING WITH THE STATE REQUIRING THE USE OF OLD BREA CANYON RD. FOR CALTRAN'S PROPOSE SR 57/60 WEAVE IMPROVEMENT PROJECT AND HIGH OCCUPANCY VEHICLE LANE CONNECTOR PROJECT. At the request of CM/Lowry, matter continued to a future City Concil meeting. May 21, 2002 PAGE 5 7. PUBLIC HEARINGS: 7.1 PUBLIC HEARING TO ADOPT RESOLUTION AMENDING ANIJAL CONTROL FEES AND APPROVAL OF AGREEMENT WITH INL ND VALLEY HUMANE SOCIETY ($65,244). M/Chang declared the Public Hearing open. Council agreed to continue the Public Hearing to June 4, 2002. 8. COUNCIL CONSIDERATION: 8.1 CITY APPOINTMENTS TO THE CHAMBER BOARD Moved by C/Zirbes, seconded by ClHerrera to Motion carried 3-2 by the following Roll Call vote: (C/Huff and MPTIO'Clnnor voted no). 8.2 CONSIDERATION OF AN ECONOMIC DEVELOPMENT POLIC TO ATTRACT AND RETAIN BUSINESSES GENERATING IN EXCESS OF $300,000 A YEAR IN SALES TAXES. Moved by MPT/O'Connor, seconded by ClHerrera to approv the recommended policy. Following discussion, ClHerrera withdrew her second of the motion made by MPT/O'Connor. Motion failed for lack of a second. J Moved by CIHuff to ask staff to re -work the policy based on the corn made by Council earlier in the discussion. Motion seconded by CIZi CM/Lowry suggested review by the City Council subcommittee for Eco omit Development -- this is not meant to be a blanket policy for eco omic development. Motion carried 5-0 by the following Roll Call vote: 9. COUNCIL SUB -COMMITTEE REPORTSICOUNCIL MEMBER COMMENTS: 10. ADJOURNMENT: There being no further business to co duct, MlChang adjourned the meeting at 8:48 p.m. in memory of Richard Bobertz, father of Executive Assistant Nancy Whitehouse. VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: FROM: ADDRESS: ORGANIZATION: AGENDA #/SUBJECT: CITY CLERK DATE: 5 PHONE: 9- - I expect to address the Council on the subject agenda item. Please have the Council M name and address as written above. g nature reflect my D TO: FROM: ADDRESS: ORGANIZATION VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL AGENDA #/SUBJECT: CITY CLERK L } DATE: - Q -75�%%�-I�-- �J PHONE:�� I expect to address the Council on the subject agenda item. Please have the Council Mi name and address as written above. U�-�An" �n dJ,— -, ign tura reflect my VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK `��.� ;� 14La I FROM: 15 C 13° C) DATE: ADDRESS: CJS �l LL Ov C- A— PHONE: ORGANIZATION: �S LAAkft S AGENDA #/SUBJECT: r -f- 77 An S� T I expect to address the Council on the subject agenda item. Please have the Council Mi name and address as written above. Signature reflect my 1 www fodbl.org BeftuG,iffone Nmu y 4UM Vire Pre Carheriw &bpd T,eaauff ff oF FiUZs T--flE Read Together Diamond Bar Fact S Arkrw Namvw What is Read Together Diamond Bar? Read Together Diamond Bar is a Reacrxiptg secn^Wy Harylee Rey� innovative program to unite people of all ages and backgrounds and encourage C0—g,y reading at the same time. During the month of October 2002, the Friends a re inviting Evem 7x"y all people in Diamond Bar to celebrate the centennial of John Steinbeck by eading Paraw renunk r one of three books by the California author. The three books, The Red Pony, Maya (d"d Cannery Row, and Grapes of Wrath, offer the wonderful literature of John tinbeck P°&pws"" at a variety of reading levels. Basically BOOKS What events/activities have been planned? Our tentative plans include ook 21343 ColdSpnngLAw discussions, movies, and speakers that will correspond with the themes of tile Red Dsa rRWgarCA91765 Pony, Cannery Row, and Grapes of Wrath. Also under consideration are ar Essay "fth -firh th �- m Contest for older students and a Bookmark Contest for younger students. I addition r we would like to engage a humanities scholar to portray John Steinbeck anc hold an JawMwf educational seminar on California Wine Tasting. aoatwm Chi Have other cities done this? Other cities such as Chicago and Seattle ha a held RIEIIS1FFfE UIIII; oO successful programs such as this one under the banner "One Book, One Ch cago" (etc.) Recently in fact, Mayor Hahn from the City of Los Angeles launched One IN MIR Book, One Los Angeles program with Fahrenheit 451. *W.j,�Oir What role would the city of Diamond Bar take? The City could participat in a �? z number of ways such as: Ka Mem New mmSoir&Chair • Schedule a press conference at City Hall to invite the Diamond Bar ctizens to participate in Read Together Diamond Bar. + Issue a notice proclaiming October 2002 as Read Together Diamona Bar month. + Publicize the events/activities to the Diamond Bar citizens. • Co-sponsor an event such as the Humanities Scholar portraying Joh Steinbeck. Who can we contact? Nancy Lyons is the Read Together Diamond Bar Chairperson. She can be reached at her home office at 909-860-2450 or nylons@apu.edu. 23441 Golden Springs Dr., 4:32. Diamond Bar, California 91765 email at Wen P. Chang Mayor Deborah H. O'Connor Mayor Pro Tem Carol Herrera Council Member Robert S. Huff Council Member Robert P. Zirbes Council Member R-yded Pape, May 17, 2002 City of Diamond Bar 21825 E. Copley Drive - Diamond Bar, CA 91765-41 (909) 860-2489 • Fax (909) 861-3117 www.CityofDiamondflar.com Robert "Bob" Sassaman, Director State of California Department of Transportation District 7 120 South Spring Street Los Angeles, CA 90012 Dear Mr. Sassaman: This is to reaffirm your attendance at the City Council meeting on Tuesday, June 18, 2002. The meeting is held at 6:30 p.m. at the Air Quality Management District (AQMD) Headquarters Auditorium, 21865 E. Copley Drive, Diamond Bar. It will be at that time that the Diamond Bar City Council will make a special presentation honoring your 40+ years of service with CalTrans. I look forward to seeing you. Sincerely, Wen P. Chang Mayor WPC:nbw c: City Council City Clerk Wen P. Chang Mayor Deborah H. O'Connor Mayor Pro Tem Carol Herrera Council Member Robert S. Huff Council Member Robert P. Zirbes Council Member Recycled pape, May 15, 2002 City of Diamond Bar 21825 E. Copley Drive • Diamond Bar, CA 91765-41 Rose Guerena Cadette Girl Scout Leader for the City of Diamond Bar 1601 West Covina Parkway West Covina, CA 91790 Dear Ms. Guerena: (909) 860-2489 - Fax (909) 861-3117 www.CityofDiarnondBar.com I was very pleased to receive your fax correspondence informing the City Council that Cadette Girl Scout Troop #295 will be attending the City Cour meeting on Tuesday, May 21. For your information, the meeting begins at 6:30p and is held at the Air Quality Management District (AQMD) Auditor 21865 E. Copley Drive, Diamond Bar. it would be my pleasure to acknowl Cadette Girl Scout Troop #295 during the Public Comment period at the meeting. The importance of positive influence and guidance by instructors to reach youth and pave the way for them to excel is not to be minimized. Your commitment and dedication to be a Scout Leader is commendable. I look forward to meeting you (and enjoying the homemade treats that are prepared!). Sincerely, 6 %,P, Wen P. Chang Mayor WPC:nbw c: City Council City Manager City Clerk Agenda No. fl.1 MINUTES OF THE CITY COUNCIL ' SPECIAL MEETING OF THE CITY OF DIAMOND BAR APRIL 25, 2002 Yf 1. CALL TO ORDER: Mayor Pro Tem O'Connor called the mei order at 5:09 p.m. in Conference Room A of Diamond Bar City Hall, 21 Copley Dr., Diamond Bar, CA. PLEDGE OF ALLEGIANCE: Council Member Huff ROLL CALL: Council Members Herrera, Huff, Z MPT/O'Connor. M/Chang was excused. Also present were: Linda Lowry, City Manager; Mike Jenkin; Attorney (via telecon); James DeStefano, Deputy City Manager, Dave Doyle, C City Manager and Lynda Burgess, City Clerk. RECESS TO CLOSED SESSION: 5: 10 P.M. RECONVENE SPECIAL MEETING: 5:16 P.M. 2. PROPOSED BUSINESS EXPANSION AGREEMENT WITH SIGMA-Inte Inc., 732 North Diamond Bar Blvd. to E. rbes, City :puty Following discussion, C/Zirbes moved, seconded by C/Huff to approve the ret ntion agreement with Sigma -Internet and authorize staff to prepare an eco omic development policy for Council approval which will authorize staff, when appropriate, to negotiate retention or attraction agreements with businesses that generate more than $300,000 per year in sales tax. Motion carried 3-1 (MPT/O'Connor votd no) by the following Roll Call vote: 3. ADJOURNMENT: There being no further business to cor duct, MPT/O'Connor adjourned the meeting at 5:50 p.m. LYNDA BURGESS, City Clerk ATTEST: Mayor Pro Tem Debby O'Connor Agenda No. 6.1.2 CITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION MAY 7, 2002'� W CALL_ TO ORDER: M/Chang called the meeting to order at 8:45 p.m. in Room CC -8 of the South Coast Air Quality Manag ment District/Government Building, 21825 E. Copley Drive, Diamond Bar. • Review of City Council Goals and Objectives • Discussion of Zone change for Diamond Village/Kmart Center ROLL CALL: Council Members Herrera, Huff, Zirbes, ayor Pro Tem O'Connor and Mayor Chang. Also present were: James DeStefano, Deputy City Manager; Mike Jenkins, City Attorney; David Doyle, Deputy City Manager; David Liu, Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Lynda Burgess, City Clerk; Ann Lungu, Associate Planne ; Kirk Phillips, Assistant Engineer; Todd Strojny, Sr. Management Analyst and April Blakey, Public Information Manager. REVIEW OF CITY COUNCIL GOALS AND OBJECTIVES C/Huff felt that (Page 1-4) a goal of "study alternate use of library site if fu ding fails" sends a wrong message to the community. He suggested removin the item this year. C/Zirbes thought it would be good to understand what alternatives the comniunity might like for the current location since grading is due to commence. Ther fore, it might be prudent to keep all options open. M/Chang suggested that the Council leave the item for now. Even though D.B. currently has no money or land for a library, Council should continue to stud this matter further. C/Herrera understood that CM/Lowry recently met with Larry Kosmont the individual who wrote the Strategic Economic Plan for D.B. When he wrot3 the plan nearly two years ago, his suggestion was for high utilization of redevelopment agency funds, a vehicle no longer available to the community, She felt that Council should hear the results of that conversation before making a decision. In fact, Mr. Kosmont should be invited to a Council Study Sessi n to have him talk about other possibilities. DCM/DeStefano said that one of the items that resulted from CM/Lo ry's discussion with Kosmont and Assoc. was a proposal by Kosmont to help craft and facilitate an economic summit. There is money left in the Kosmont purchase order that can be used to assess D.B.'s needs and how those unmet needs might be achieved. The Council concurred to hold a study session and invite Kosmont to partici MAY 7, 2002 PAGE 2 CC STUDY SESSION MPT/O'Connor wanted to be sure that the study session would b all encompassing. She then asked if it was still a priority to have a permanentstage at Sycamore Canyon Park since the City has reduced the number of Concerts in the Park. CSD/Rose said that the ADA Retrofit project includes a permanent stage ithe area of the current portable stage. M/Chang thought that the City should move toward instituting bus�ness permit/licensing by holding a study session and inviting public comment. C/Zirbes concurred. Since this was the only objective assigned to this Parti ular goal, he did not rank it because he assumed the Council would pursue the goal of implementing a City business license and registration fee. His ranking Would be #1. DCM/DeStefano said that the issue of business licenses has had an effect oil the City in the area of customer service to business clients. D.B. has no control over the length of time it takes to process a license through L.A. County that has an impact on the ability of businesses to legitimately open. Institution of busi less licensing in D.B. would allow the City to gain control over the process. C/Huff suggested dropping the second goal on Page 9 "consider adding n designed bus stops with route maps, etc." Foothill Transit is installing maps. In the matter of communication, ClZirbes asked that the ongoing issue oi( the cable channel sound be left on the list. C/Huff concurred. 2. DISCUSSION OF ZONE CHANGE FOR DIAMOND VILLAGE/KMART CENTER DCMIDeStefano recommended that, Council move this matter forward to the Planning Commission for Public Hearings regarding a possible zone chane to C-2 or C-3. ClZirbes moved, C/Herrera seconded, to forward the matter to the Pfanhing Commission for Public Hearings. There was general consensus that other areas of the City should be looked possible zone changes to bring the City into compliance with the General and that the City should start with this area first and then consider other a after this series of public hearings. Motion carried by the following Roil Call vote: AYES: COUNCIL MEMBERS - Herrera, Huff, Zirbes, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - None for 'Ian eas MAY 7, 2002 PAGE 3 CC STUDY SESSION ABSENT: COUNCIL MEMBERS - None ADJOURNMENT: There being no further business to conduct, M/Chang adjorned the Study Session at 9: 31 p.m. LYNDA BURGESS, City Clerk ATTEST: Mayor Wen Chang Agend o. 6.1.3 MINUTES OF THE CITY COUNCIL F . REGULAR MEETING OF THE CITY OF DIAMOND BAR MAY 7, 2002 STUDY SESSION: Moved to the end of the meeting. w CLOSED SESSION: None CALL TO ORDER: M/Chang called the meeting to order at 6:3 p.m. in the South Coast Air Quality Management District/Government Center Audit rium, 21865 E. Copley Drive, Diamond Bar, CA. PLEDGE OF ALLEGIANCE: INVOCATION: Islamic Education Center. ROLL CALL: Tem O'Connor, Mayor Chang The Pledge of Allegiance was lead by C/H The Invocation was given by Ahmad Sakr, Council Members Herrera, Huff, Zirbes, M a Pro Also present were: James DeStefano, Deputy City Manager; Mike Jenkins, City Attorney; David Doyle, Deputy City Manager; David Liu, Public forks Director; Bob Rose, Community Services Director; Linda Magnuson, Fi ance Director and Lynda Burgess, City Clerk. APPROVAL OF AGENDA: DCM/DeStefano asked that the Study Sessi n be held immediately following adjournment of the Council meeting to discuss the Council's goals and objectives for FY 02103 and a possible zone change for the Diamond Village/Kmart Shopping area. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 1.2 1.3 1.4 1.5 Presented Certificate of Appreciation to Dexter MacBride, outgoing Dia Bar Community Foundation Member. Proclaimed May 2002 as "National Older Americans Month" and Certificates of Recognition to: a. Tom Wuetcher, President, D.B. Senior Citizens Club b. Mangal Gulshan, President, Sunshine Seniors Club C. Chi Chang Cheng Teng, Diamond Age Seniors Club d. Shih Wu Hsiang, President, D.B. Chinese Seniors Club Proclaimed May 2002 as "Asian/Pacific American Heritage Month." Proclaimed May 13-17, 2002 as "California Bike Commute Week." nd nted Proclaimed Lanterman Developmental Center's 75th Anniversary on Ma14, 2002. May 7, 2002 PAGE 2 CITY COUNCIL 1.6 Presented City Tile to Jill Hofmann, representing Bill Baxter, ow er of Baxter's Frame Works, as Business of the Month, May 2002 and screning of video regarding the company. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: DCM/DeStefano, responded to a question posed by a resident during the April 16, 2002 City Council Meeting. Applicants who seek funding from the City of Diamond Bar for use of Federal Community Development Block Grant Funds must sign an application that provides a vehicle for abiding by all requirements of the Federal community including anti -discrimination policies within their programs. DCMIDeStefano reported that three traffic signals are currently under design f r the following locations: D.B. Blvd. at Silver Hawk; D.B. Blvd. at Clear Creek and Golden Springs at Sylvan Glen. Completion is contemplated for conclusion by October 31, 2002. 3. PUBLIC COMMENTS: Mike Goldenberg explained that the D.B. Community Volunteer Patrol is entering its ninth year of service to the comm nity. Approximately 30 members provide about 10,000 hours per year of community service. The Patrol has participated in establishing Neighborhood Watch prog ams; traffic safety checks; worked every community event; completed vacation ch cks; worked with deputies to ease traffic at schools sites; provided traffic control; assisted in location of abandoned weapons; assisted during emergency situations and assisted at sporting events. Their presence in neighborhoods may accou it for lowering the crime rate in the City. In addition, tickets that have been given ut by the Patrol has made residents aware of others who require special need pa king. The Patrol has received dozens of commendations from the Sheriff's Department. He stated that he would find it difficult to conclude that the Volunteer Patrol iE less visible today. Arlene Scott expressed concern about robberies at the Bank of America, Wells Fargo, Washington Mutual and Jack -in -the Box. During a recent trip to TO O's, she was a victim of carjacking. She stated that she did not see a presence of police officers or L.A. County Sheriffs (in D.B.) as much as she sees in other commur ities. Bill Harford, Executive Director, Inland Valley Humane Society, updated) the community on the activities of his organization. Martha Bruske, continuing the discussion about Older American's Month, said she would like to have heard what the last census report showed as the number of senior citizens in D.B. There are many older citizens who are not very secure, hey become involved in money scams that sap their funds and property. Acute hospitals are closing. Nursing homes have abuse problems. Seniors are faced with high Jrug costs. She was also concerned about social security funds being re -directed. She encouraged people to let their congressmen know they are being monitored andthat they should keep a watchful eye on issues that affect seniors. In addition, pe ple May 7, 2002 PAGE 3 CITY COUNCIL should work with their doctors to help reduce the cost of medicines. Eileen Ansari was concerned about regulation of education academies that have been opening up in the City's shopping centers. Clyde Hennessee reiterated his belief that the Volunteer Patrol should be more visible in residential areas of town. Wendy Tanaka thanked the Humane Society for their animal rescue effort and asked residents to support the facility. 4. RESPONSE TO PUBLIC COMMENT: MPT/O'Connor suggested that anyone who criticizes the Volunteer Patrol should volunteer their time so the can see how much commitment it takes. DCM/DeStefano responded to Mrs. Bruske that approximately 6-8% of theity's population is over the age of 60. Staff will present a more accurate report et the next Council meeting. DCM/DeStefano indicated that the educational academies opening up in sho ping centers are permitted businesses in nearly every commercial zone in the City. These uses are "by -right" permitted uses and there are no requirement for maximum numbers of these types of businesses. Some academies are for rofit and some are not for profit. 5. SCHEDULE OF FUTURE EVENTS: 5.1 TRAFFIC AND TRANSPORTATION COMMISSION MEETING — May 9, P002 — 6:30 p.m., SCAQMD/Government Center Hearing Board Room, 2185 E. Copley Dr. 5.2 PLANNING COMMISSION MEETING -- May 14, 2002 — 7:00 �.m., SCAQMD/Government Center Auditorium, 21865 E. Copley Dr. 5.3 DIAMOND BAR COMMUNITY FOUNDATION MEETING — May 16, 2002 — 7:00 p.m., SCAQMD/Government Center Room CC -8, 21865 E. Cople Dr. 5.4 CITY COUNCIL MEETING — May 21, 2002 — 6:30 .m., SCAQMD/Government Center Auditorium, 21865 E. Copley Dr. 5.5 PARKS AND RECREATION COMMISSION MEETING — May 23, 2002 — 7:00 p.m., SCAQMD/Government Center Hearing Board Room, 21865 E. C pley Dr. 6. CONSENT CALENDAR: Moved by C/Zirbes, seconded by C/Herne a to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: May 7, 2002 PAGE 4 CITY COUNCIL AYES: COUNCIL MEMBERS - Herrera, Huff, Zirbes, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 6.1 APPROVED CITY COUNCIL MINUTES 6.1.1 Study Session of April 16, 2002 -As submitted (C/O'Connor absi�ained from approval due to her absence from the meeting). 6.1.2 Regular Meeting of April 16, 2002 - As submitted. 6.2 RECEIVED AND FILED PLANNING COMMISSION MINUTES -- RIgular Meeting of March 26, 2002. 6.3 RECEIVED AND FILED PARKS & RECREATION COMMISSION MINS TES - Regular Meeting of March 28, 2002. l 6.4 APPROVED VOUCHER REGISTER — dated May 7, 2002 in the aT110(013 nt of $1,827,913.81. (MPT/O'Connor abstained from approval of P.O. in the amount of $384.50 due to a potential conflict of interest relating t the Lanterman Forensic Expansion Project.) 6.5 REVIEWED AND APPROVED TREASURER'S STATEMENT — mon h of March 2002. 6.6 ADOPTED RESOLUTION NO. 2002-31 AUTHORI ING ACCESS/EXAMINATION OF SALES AND USE TAX RECORDS rND RESCINDING RESOLUTION NOS. 96-37 AND 96-38. 6.7 APPROVED SECOND READING BY TITLE ONLY AND ADOP ED ORDINANCE NO. 06(2002) APPROVING DEVELOPMENT CODE AMENDMENT PERTAINING TO COMPUTER SERVICES/NETWORK GAMING CENTERS. 6.8 ADOPTED RESOLUTION NO. 2002-32 AUTHORIZING THE qITY MANAGER TO APPLY FOR THE CYCLE THREE SAFE ROUTES TO SCHOOL GRANT FUNDS, 6.9 ADOPTED RESOLUTION NO. 2002-33 ESTABLISHING PARKING RESTRICTIONS WITHIN THE LIMITS OF ALL FREEWAY OVERPAS ES AND UNDERPASSES, 6.10 RECEIVED AND FILED STATUS REPORT ON THE 2002 NATIONAL POLLUTION DISCHARGE ELIMINATION SYSTEM WATER PERMIT.I 6.11 ADOPTED RESOLUTION NO. 2002-34 APPROVING PARTICIPATIO IN THE L.A. URBAN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT May 7, 2002 PAGE 5 CITY COUNCIL PROGRAM. 6.12 ADOPTED RESOLUTION NO. 200-35 APPROVING PLANS AND SPECIFICATIONS FOR THE AREA 4 SLURRY SEAL AND AREA 4 ARAM PROJECT. 6.13 APPROVED MEMBERSHIP IN THE CALIFORNIA JOINT P{ INSURANCE AUTHORITY FOR THE CITY OF SEAL BEACH and au the Mayor to approve. 6.14 AWARDED CONTRACT TO HONDO, INC. FOR ADA IMPROVEMENT AT SYCAMORE CANYON PARK IN THE AMOUNT OF $77,902.94 PL(JS A 10% CONTINGENCY OF $7,790 FOR A TOTAL AUTHORIZATIO OF $85,693.23. 6.15 APPROVED AMENDMENT NO. 1 TO CONSULTING SERVICES AGREEMENT WITH TOM VAN WINKLE IN THE AMOUNT OF $23,800 FOR VIDEOGRAPHY SERVICES. 6.16 APPROVED AMENDMENT NO. 1 TO CONSULTING AGREEMENT WITH MARK BRIGGS & ASSOCIATES IN THE $5,000 FOR SECTION 108 LOAN PROCESSING. 7. PUBLIC HEARINGS: 8. COUNCIL CONSIDERATION: SERVICES AOUW OF 8.1 CONSIDER REVISIONS TO THE DIAMOND BAR COMMU FOUNDATION BYLAWS CLARIFYING THAT CITY COUNCIL APPOIN' AND AT -LARGE MEMBERS SERVE TWO-YEAR TERMS — DCM/I presented staff's report. ITY oyle MPT/O'Connor moved, C/Zirbes seconded, to approve the bylaw amendment. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Herrera, Huff, Zirbes, MPT/O'C nnor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None MPT/O'Connor explained the purpose of the D.B. Community Foundation and encouraged residents and businesses to join in the Founds ion's fundraising effort and purchase tiles to be placed in the area of thE new Community Center. 8.2 CONSIDERATION OF APPOINTMENT OF SCOTT MC GOOKIN Tq THE DIAMOND BAR COMMUNITY FOUNDATION. May 7, 2002 PAGE 6 CITY COUNCIL C/Zirbes moved, MPTIO'Connor seconded, to approve the appointm Scott McGookin. Mr. McGookin briefly explained his credentials and thanked Counc providing him with the opportunity to serve his community. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Herrera, Huff, Zirbes, MPT/O'Coi M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 9. COUNCIL SUBCOMMITTEE REPORTS/ COUNCIL MEMBER COMMENT of for inor, C/Huff said that, in his opinion, control of the educational academies is a the discretion of the parents. Because they are growing in number in this Community, they are undoubtedly filling a need. He and MPT/O'Connor attended the senior's luncheon today. He encouraged everyone to honor their mothers while the still have the opportunity. ClZirbes said that he and CIHuff attended the Foothill Transit Cluster IV me ting. He attended a warrant search with the Sheriffs Department, an excellent opportunity to witness law enforcement at work. He attended a hero's recognition at Chaparral Middle School. He thanked staff and especially CSD/Rose for their efforts at this year's excellent City Birthday Party. He attended the Friends of the Library ine Soiree and the Sheriff's Open House. He recognized Coach Eric Vaughan and Coach Warren Hernandez on their Walnut Spring Fling Soccer Tournament win He continues to work on the neighborhood improvement committee and acquiring a food market for the Country Hills Towne Center location. He has not yet heard rom Waste Management about reducing pickup to one day a week in the City. He asked residents to please drive safely. Happy Mother's Day to his mother, his wife arid all mothers. C/Herrera thanked staff for their fine efforts in putting together a very successful birthday party at Pantera Park. She thought further consideration should be c iven to holding future City birthday parties at Pantera Park because of extra space. A resident who spoke about a carjacking and robberies that have occurred near the intersection of D.B. Blvd. and Grand Ave. needs to know that Captain Yim has a plan of action to protect residents and businesses. As a commissioner of LA CO, she reported that a new law was enacted and all cities in L.A. County will pay their proportionate share of income toward the budget of that entity. Last year, D.B. contributed $800. She was happy to report that next year's cost allocatior will decrease to $578 due to that organization's decrease in budget. She is the ity's representative to the D.B. Chamber of Commerce. During the April 17 meeting DCM/DeStefano imparted a great deal of useful information to Chamber members. In light of the Chamber's interest in community affairs, she requested that staff May 7, 2002 PAGE 7 CITY COUNCIL agendize the matter of appointing DCM/DeStefano and a Council Membei as a regular Chamber member with appointment of one alternate Council Member She invited fellow Council Members to the next League of Cities meeting on Jun 6 at the new Cerritos Library. MPT/O'Connor reported that on April 18, she and M/Chang attended the TRW ribbon cutting ceremonies. Also on April 18 she, M/Chang and C/Herrera anc staff members attended the Walnut Valley Unified School District's superintendent search. In the evening, she attended the D.B. Community Foundation meetin . On April 19, she represented the Mayor and Council at the YWCA West End W men of Achievement Awards. D.B. resident Mary Murshedi was honored as a W man of Achievement. Ms. Murshedi is a member of the D.B. Community Foundatio and is the individual who recommended Scott McGookin. She thanked staff for their many hours of effort toward making the City Birthday Party a success. On Ap 11 22, she attended the Operation Homeland Hazardous Simulation conducted by th L.A. County Fire Department at the Pomona Fairplex. She asked staff to find out f the fire department has an academy similar to the sheriff's department so that C unci) Members can participate. On April 24, she attended a Sanitation District me ting. The annual facility tour will take place on Wednesday, June 5 beginning at 8:00 a.m. and continuing until 3:00 p.m. starting at the Whittier water treatment facility. That same evening, she attended the Contract Cities meeting. On April 27, she atte ided the Eagle Scout Code of Honor ceremonies for Ted John, a young man who rehabilitated the playground equipment at Castle Rock Elementary School. On April 28, she, C/Huff and C/Zirbes participated in the Wine Soiree. On May 1, she attended the Pomona Unified School District's community awards ceremonies On May 2, she and C/Huff attended the Best Western ribbon cutting ceremonies. On May 3, she attended a policy committee on solid waste in Claremont. She a ked C/Huff whether the grade crossings will be able to accept a third rail and C Huff answered that they accommodated the railroad where feasible and kept the underpass clearance available to accept a third rail. There was no funding avai ble to install a third rail. On May 4, she attended the Sheriff's Open House. On May 5, she and M/Chang attended the Lions Leo Charter festivities. She announced that she was currently attending a California Disaster Resistant Conference in the City of Industry, Governor Davis' response to President Bush's request for Home and Security. The Northridge earthquake is the most expensive U.S. disaster to da a at a cost of $120 billion. The World Trade Center disaster is estimated to cost $80 billion. She wished everyone a Happy Mother's Day. She asked that the consideration of reducing waste collection to one day per week in D.B. be op ned up to other trash haulers. She also asked that D.B. consider conducting ano her disaster preparedness event. She further requested that City employees be recognized for reaching their five and ten-year milestones. M/Chang thanked the Parks and Recreation Staff and the Parks and Recrea ion Commissioners for their efforts in presenting a successful City Birthday Party. He commented that the Sheriffs Open House was a wonderful event enjoyed by m 3ny community members. He commended the young people of the Leo organizatior for their spirit and willingness to serve as volunteers in the community. He than ed Lions Club members for encouraging young people to serve as volunteers. H May 7, 2002 PAGE 8 CITY COUNCIL applauded C/Herrera's contribution for a wonderful Teddy Bear Tea fund ising event for the Walnut Unified School District. He encouraged the men to bE come involved in the event. He regretted missing the Mother's Day event this aftei noon. He wished everyone a Happy Mother's Day. He will attend the League of Cities event at the Cerritos Library. Cerritos was abie to build a library and a per' rming arts center using redevelopment agency monies. Sadly, D.B. lost that ability when it lost its redevelopment agency. RECESS TO STUDY SESSION: M/Chang adjourned the Regular Ci Council Meeting to the Study Session at 8:39 p.m. 10, ADJOURNMENT: There being no further business to conduct, I adjourned the meeting in memory of Deputy David March and Peter Ilasin, staff member John Ilasin, at 9:31 p.m. LYNDA BURGESS, City Clerk ATTEST: Wen Chang, Mayor hang ier of ' Agenda No. 6.2 MINUTES OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE PLANNING COMMISSION APRIL 9, 2002 CALL TO ORDER: Chairman Ruzicka called the meeting to order at 7:02 p.m. in the South Coast Air Management/Government Center Auditorium, 21865 East Copley Drive, Diamond Bar, CE PLEDGE OF ALLEGIANCE: Commissioner Nolan led the pledge of allegiance. 1. ROLL CALL: Present: Chairman Ruzicka, Vice Chairman Steve Tye, and Commissio Steve Nelson, Dan Nolan, and Jack Tanaka. Also Present: James DeStefano, Deputy City Manager, Ann Lungu, Planner, David Meyer, LDM Associates, and Stella Administrative Secretary. 2. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None Offered. 3. APPROVAL OF AGENDA: As Presented. 4. CONSENT CALENDAR: 4.1 Minutes of the Regular Meeting of March 26, 2002. C/Tanaka moved, C/Nolan seconded, to approve the Minutes of the Regular of March 26, 2002, as presented. Without objection, the motion was so or 5. OLD BUSINESS: None. 6. NEW BUSINESS: None. 7. CONTINUED PUBLIC HEARINGS: 7.1 Development Review No. 2001-28, Minor Variance No. 2002-01. Tree Per No. 2002-02 and Negative Declaration of Environmental Impact (pursuant to Code Sections 22.48, 22.52 and 22.38). The applicant has requested approval of plans to construct a three (3) story single family residence of approximately 7,740 square feet with two attached two -car garages totaling 977 square feet on an APRIL 9, 2002 PAGE 2 PLANNING COMMISSION approximate 57,934.8 (1.33 acres) square foot R-1(40,000) zoned lot. Additionally, the application requests approval of a Minor Variance to deviate from the minimum required front yard setback distance, and a Tree Permit for the removal and replacement of a protected tree species. (Continued from March 12, 2002) PROJECT ADDRESS: PROPERTY OWNER: APPLICANT: 22509 Ridgeline Road (APN 8713-006-019) Diamond Bar, CA 91765 Jay Arora 1149 Grubstake Drive Diamond Bar, CA 91765 S & W Development 20272 Carrey Road Walnut, CA 91789 PC/Meyer presented staff's report. Staff recommends Planning Commission approval of Mitigated Negative Declaration of Environmental Impact, adoption of the Resolution approving Development Review No. 2001-18, Minor Variance No. 2002-01 and Tree Permit No. 2002-02 allowing for the construction of a three (3) story single family residence in the R-1(40,000) zone with less than the minimum required front yard setback distance, and approval of the removal of seven (7) mature native oak trees subject to the execution, and/or fulfillment of the conditions specified in the Resolution. Simon Shum, Architect, explained the project to the Commissioners and presented a model of the proposed project. He believed that tree replacement in-kind was a good idea and would give the young trees an opportunity to establish root stability. Chair/Ruzicka opened the public hearing. C/Nelson was concerned that slow -grown oak trees would not properly mask the wall. He suggested placing the native trees closer to the location of the existing oaks and walnut at the lower portion of the hillside, and planting faster growing ornamentals that have color and texture closely related to natural vegetation to shield the wall more quickly. Based on color and texture, the ornamentals would offer continuity in the natural look of the hillside. As a result of C/Nelson's recommendation, PC/Meyer offered the following modification to Condition (f), Page 5: "Include the use of ornamental trees to screen APRIL 9, 2002 PAGE 3 PLANNING the wall and that the oak grove be moved as far away from the developint nt as possible to provide continuity in the landscape." PC/Meyer said that most f the professional landscape architects have a good history for hillside development. Staff understands and concurs with C/Nelson's recommendation. In accordance with VC/'Tye's recommendation, PC/Meyer suggested tha the landscape plan include twenty-one 21 36" box oak trees. C/Nelson moved, C/Nolan seconded, to 1) approve the Mitigated N( Declaration of Environmental Impact and 2) adopt the Resolution app Development Review No. 2001-18, Minor Variance No. 2002-01 and Tree No. 2002-02 allowing for construction of a three (3) story single family residt the R-1 (40,000) zone with less than the minimum required front yard s distance; and approve removal of seven (7) mature native oak trees subject execution and/or fulfillment of the conditions specified in the Resolution sut the following amendments: Insert "the wall will be camouflaged with appr( foliage, and replace "minimum with coast live oak in Condition 7 (f) on F Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Nelson, Nolan, Tanaka, VC/Tye, Chair/Ruzicka NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None 8. PUBLIC HEARING(S): 8.1 Conditional Use Permit No. 2002-02 (Develovment Review No. 2002-06 Variance No. 2002-01 (pursuant to Code Sections 22.58, 22.48 and 22.54) Conditional Use Permit and Development Review request to construct an auton car wash with retail sales boutique, lube center, detail center with office, auto se; center, gasoline station, platforms to display vehicles for sale. The Variance rec is to construct a retaining wall with a maximum height of 18 feet. PROJECT ADDRESS 515 S. Grand Avenue (Parcels 3 & 4 of Parcel Map No. 15625) Diamond Bar, CA 91765 PROPERTY OWNER/ Mathew Tachdjian APPLICANT: Col -Am Properties LLC P.O. Box 4655 in the tto ate -5. a APRIL 9, 2002 PAGE 4 PLANNING COMMISSION Diamond Bar, CA 91765 AssocP/Lungu presented staff's report. Staff recommends Planning Commission approval of Conditional Use Permit No. 2002-02, Development Review No. 2002-06 and Variance No. 2002-01, Findings of Fact, and conditions of approval as listed within the resolution. Chair/Ruzicka opened the public hearing. There being no testimony offered, Chair/Ruzicka closed the public hearing. C/Nolan moved, C/Tanaka seconded, to approve Conditional Use Permit No. 2002-02, Development Review No. 2002-06 and Variance No. 2002-01, Findings of Fact, and conditions of approval as listed within the resolution. VC/Tye asked if staff has any indication when this project might begin to be developed. Mr. Tachdjian said he hopes to have the project underway in June or July. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Nolan, Tanaka, Nelson, VC/Tye, Chair/Ruzicka NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None 8.2 Development Review No. 2002-01 and Tree Permit No. 2002-01 (pursuant to Code Sections 22.48.020.A. and 22.38.010-160), is a request to demolish an existing -two- story single family residence of approximately 4,117 square feet with a three -car garage and construct a two-story single family residence of approximately 13,349 square feet with a basement, five -car garage, balconies and patios. Additionally, the request includes a swimming pool/spa, tennis court and retaining walls with a maximum exposed height of six feet within the rear, side and front yards. The Tree Permit is for the preservation, protection and removal of trees specified in the Development Code. PROJECT ADDRESS: 2294 Indian Creek Road (Lot 80 of Tract No. 23483) Diamond Bar, CA 91765 APRIL 9, 2002 PAGE 5 PLANNING PROPERTY OWNER APPLICANT: Melchor and Bonafe Parayno 1221 W. Sierra Madre Avenue Glendora, CA 91741 Sanyao International, Inc. 255 Santa Clara Street #200 Arcadia, CA 91006 AssocP/Lungu presented staff's report. Staff recommends Planning Commi ion approval of Development Review No. 2002-01 and Tree Permit No. 200-01, Findings of Fact, and conditions of approval as listed within the resolution. Robert Tong, Sanyao International, Inc., said he read staff's report and accepts all of the conditionals of approval. Before final inspection, his firm will provie a landscaping plan that insures the trees will remain. Chair/Ruzicka opened the public hearing. There being no public testimony offered, Chair/Ruzicka closed the public VC/Tye moved, C/Nolan seconded, to approve Development Review No. 200 and Tree Permit No. 2002-01, Findings of Fact, and conditions of approval as 1 within the resolution. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: VC/Tye, Nolan, Nelson, Tanaka, Chair/Ruzicka NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None 8. PLANNING COMMISSION COMMENTS: None Offered. 9. INFORMATIONAL ITEMS: DCM/DeStefano referred the Commissioners informational pamphlets and Conflict of Interest Laws booklets provided in Commission packets. In addition, staff provided two excellent books on the roll of individuals in Planr Commissioner positions. Responding to VC/Tye's concern regarding the cell site at the Country Suites I AssocP/.Lungu reported that Cingular will remove the temporary antenna tomorrow. APRIL 9, 2002 PAGE 6 PLANNING COMMISSION DCM/DeStefano explained that the City Council has not yet decided to move forward with a redevelopment project area. Council merely asked staff to research what the cost would be to hire consultants to conduct a blight assessment study and financial feasibility report. VC/Tye said it is shameful that the project area has been reduced to such a small area and that the original redevelopment project area was lost as a result of misguided efforts of individuals who caused great and lasting damage to this community. 10. SCHEDULE OF FUTURE EVENTS: As scheduled. ADJOURNMENT: There being no further business to come before the Planning Commission, Chairman Ruzicka adjourned the meeting at 8:03 p.m. James DeStefano Deputy City Man Attest: C{hahman J Ruzicka CITY OF DIAMOND BAR Agenda No. 6 MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MARCH 14, 2002 CALL TO ORDER: Chairman Virginkar called the meeting to order at 7:10 p.m. in the South Coast Air Management/Government Center Hearing Board Room, 21865 E. Copley Drive, Di Bar, California 91765. PLEDGE OF ALLEGIANCE: Chairman Virginkar led the Pledge of Allegiance. ROLL CALL: 3.1 Present: Chairman Virginkar and Commissioners Vinod Kashyap,F�oland Morris, Liana Pincher and Tony Torng. Also Present: David Liu, Director of Public Works, John llasin, Assistant Eng neer; Kirk Phillips, Associate Engineer, Sharon Gomez, Administrative Assistant, Debbie Gonzales, Administrative Secretary and Deputy Mark St. Amant. I ADMINISTRATION OF OATHS OF OFFICE FOR TRAFFIC AND TRANSPORTATION COMMISSIONERS - Administered by Lynda Burgess City Clerk, 11 REORZ;ANIZATION OF THE TRAFFIC AND TRANSPORTA ION COMMISSIOW Commissioner Morris nominated Commissioner Virginkar to serve as Chairm n of the Traffic and Transportation Commission. Commissioner Kashyap seconde J the nomination. There being no other nominations offered, Commissioner Virg'nkar closed the nominations and Commissioner Virginkar was unanimously selected to serve as Chairman of the Traffic and Transportation Commission, Chairman Virginkar nominated Commissioner Morris to serve as Vice Chairr the Traffic and Transportation Commission. Commissioner Torng second nomination. There being no other nominations offered, Chairman Virginkar the nominations and Commissioner Morris was unanimously selected to se Vice Chairman of the Traffic and Transportation Commission. III. APPROVAL OF MINUTES: A. Minutes of February 14, 2002. VC/Morris recommended that the minutes of the February 14, 2002 be approved as presented. Without objection, the motion was so or of the as MARCH 14, 2002 PAGE 2 T&T COMMISSION IV. COMMISSION COMMENTS: VC/Morris and ChairNirginkar welcomed the new Commissioners. C/Kashyap said he looks forward to working with his fellow Commissionerlsand community members. He welcomes residents presenting their concerns o the Commission. C/Pincher echoed C/Kashyap's thoughts. D.B. is a unique community an has unique situations that become the concerns of the Commission. She welcomes the opportunity and looks forward to working with the Commission and Comrr unity. Commissioner Torng said he is happy to have the opportunity to serve Commission and work with staff, V. PUBLIC COMMENTS: Art Sebastian, 235 S. Platina Drive, said that in order for motorists to av traffic signal on Diamond Bar Boulevard they now use Platina Drive as through. He believes there needs to be some type of speed hump or stop Platina. VI. CONSENT CALENDAR - None VIII. NEW BUSINESS: A. Speeding Concerns on Palomino Drive. the the cut - i on AE/llasin presented staff's report. Staff recommends that the Trafficland Transportation Commission receive public input, discuss the matter and direct staff as necessary. Jay Cook, 23929 Palomino, said his street is not safe. It is not unusuc.1 for motorists to travel at speeds of 45-50 mph. Almost all of the resident on the street have small children. He believes stop signs should be installed at all intersections in order to discourage motorists from using Palamino Els a cut -through to the freeway. Albert Rodriguez, 23926 Palomino Drive, has lived in his home for 40 yars. Over the past 10 years, traffic has become unbearable and unsafe o his street. James Meek, 23604 Palomino Drive, said there are no mitigation meas res to deter the speed along a 3/4 mile stretch of Palomino from Diamond Bar Boulevard to Bailena Drive. Last October a woman was killed across the street from his house while riding on a motorcycle. He believes that if there had been a stop sign on La Bonita Road she would be alive today. In the MARCH 14, 2002 PAGE 3 T&T COMMISSION past three years, three people have been killed on Palomino Dri and there have been numerous traffic mishaps at his neighbor's housecross the street. Frank Luke, 209 La Bonita Road, lives at the corner house that inteirsects La Bonita and Palomino. Since he moved into his house two fire hydrants have been taken out in his yard by speeding motorists. Another motorist wrapped his vehicle around the tree in his neighbor's yard. He believes there should be a three-way stop sign at Platina and a two-way stop Eign at La Bonita. Sandy Bettencourt, 23929 Palomino Drive, said she lives around the orner from the elementary school. She is most concerned about ve icles traveling close to the school. There is too much distance between Diamond Bar Boulevard and Golden Springs Elementary School without some type of mitigation measure to slow the vehicles. The students trust that peop a will watch out for them and sometimes fail to look both ways before crossir g the street. Her daughter and friend were waiting at the curb to retrieve their cat from the middle of the street and a car came up the street so fast that he failed to see the cat, ran over it and killed it. That could very easily have been one of the girls that got hit. It is a very dangerous street. She anJ her neighbors stand out at curbside yelling at motorists to slow down — they pay no attention. Drivers race each other down the street. She believes it is just a matter of time until a child is killed. George Mayoral, 23565 Palomino Drive, has lived on the north si a of Palomino close to La Bonita for 10 years. He requested two stop signs (one eastbound and one westbound) at the T -Intersection of Palomino an J La Bonita. He presented photographs of a vehicle that collided with a tr 3,e in his parkway. When he works in his yard he has to place trash containE rs at curbside to deter the speeding vehicles. George Bettencourt, 23929 Palomino Drive, said when he travels a the correct speed on his street during peak hours; cars pile up behind him. He believes a stop sign should be placed at Platina. Palomino Drive is a ajor traffic problem area. He asked the Commissioners to spend a little ak- hour time observing the area first-hand. DPW/Liu stated that if the Commission approves an action this everling, staff would likely present this matter to the City Council for consideration on April 16. If the City Council approves the recommendation for some type of mitigation, the installation would take place within 30 days from the City Council's action. Ryan Rouse, 23939 Palomino Drive, said that between 10:00 and 1 :00 p.m. cars race in and around the school areas. He tries to obey the s eed laws and gets strange looks for driving too slow. MARCH 14, 2002 PAGE 4 T&T COMMISSION C/Torng thanked the speakers and believes something should beAone to mitigate the situation in the most effective way. He asked staff to c me up with the best solution and suggested that radar be used to at h the speeders. If two stop signs would help the situation, the Com ission should recommend installation. C/Pincher said that when she drove Palomino on Tuesday, she was surprised at how long the street was and that there was nothing to stop her. People following her made it known that they were very unhappy that C/Pincher was driving the 25 -mph speed limit. In fact, one of the vehicles even attempted to pass her. She visited the street again this morni g and saw someone run the stop sign. C/Kashyap said his first concern is for the protection of the residen and the city must do whatever is necessary to see that lives are protected. He will recommend installation of stop signs and speed humps. VC/Morris believed the problem is on Ballena, Platina and Diamon Bar Boulevard turning left onto Palomino rather than on Palomino. The pr, blem is cut -through traffic and not the neighborhood traffic. He believes th t the city should do whatever possible to make Golden Springs Driv and Diamond Bar Boulevard better options for motorists trying to get th ough Diamond Bar. He recommended that a three-way stop be installed t the intersection of Platina and Palomino. He further suggested that staff r view the signage in front of the school for ways to make it unattractive t cut - through traffic and that staff review the synchronization of the traffic ignal between Kmart and the Von's Center to make it more traffic -friendly. ChairNirginkar said he sees a growing impatience when it comes to t1raffic in Diamond Bar This is a serious situation. To place a stop sign or stop light requires a warrant study. VC/Morris moved, C/Kashyap seconded, to recommend installation of a three-way stop at the intersection of Platina and Palomino. 1 DPW/Liu said that in addition to tonight's speakers, staff received and e-mails from the following: Beverly Fleming, 2402 Prospect Valley Road, indicated the sign on Palomino are very confusing. When she attempts to drive at the poste 25 - mph speed limit, she is tailgated. Diane Howard, 204 Ballena Drive, is very frustrated with a certain red mustang that comes around the corner between 5:00 and 6:00 p.m. he does not believe the stop sign at Palomino and Ballena is effective. It is "the worst thing the city could have done." She wants more police presence in the neighborhood and is asking the city to help her. F MARCH 14, 2002 VII. PAGE 5 T&T COMMISSION Howard and Marlene Knipple, 23720 Palomino, requested installation of a stop sign at Palomino and Platina. Chien Chang, 23726 Palomino Drive, recommended 1) more 25 mp signs on Palomino 2) set up a stop sign at the intersection of Platina and Palomino Drive and 3) more police presence. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Kashyap, Pincher, Torng, VC/Morris, ChairNirginkar NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None VC/Morris moved to direct staff to evaluate the signage and take a loser look at La Bonita for its needs and make recommendations t the Commission at its next meeting. This motion died for lack of a second. In response to Commissioner Morris, DPW/Liu stated that staff will b able to prepare site specific information for the intersection of Palomino Drive and La Bonita as part of the staff report to the City Council. C/Kashyap moved, C/Torng seconded, to recommend installation of a three-way stop at La Bonita and Palomino. Motion failed by the foll wing Roll Call vote: AYES: COMMISSIONERS: Kashyap, Torng NOES: COMMISSIONERS: Pincher, VC/Morris, Chair/Virg nkar ABSENT: COMMISSIONERS: None OLD BUSINESS A. Report on Portable Speed Hump Pilot Study. AE/Phillips presented staff's report. Staff recommends that the Traffic and Transportation Commission receive staff's report, receive public i put, discuss the matter, and direct staff regarding a formal policy for the installation of speed humps. Deputy St. Amant said that on the first pass over the speed hump he braked to a near stop. By the time he made a third pass he realized he did not have to slow down and took the speed hump at 37 mph with no prob em. Speed humps, however, may be a real problem for low -rider vehicles. Ray Hallenbeck, 208 Navajo Springs Road, agreed that speed humps ork (to slow vehicles). The resident at 416 Navajo Springs Road has hal his house for sale for some time and he believes it might be part of the re son MARCH 14, 2002 PAGE 6 T&T COMMISSION that he opposes speed humps. He asked the Commission t allow permanent installation of speed humps on his street and the rub erized humps should be replaced with asphalt humps. He thanked staff for an outstanding report. Chery Cooper, 23826 Decorah, offered a 13 -page statement o the Commission as President of and on behalf of the 656 members of the Diamond Point Club Homeowners' Association that was entered i to the record. She introduced Steve Granger, Vice President of the Diamond Point Club Homeowners' Association. All Homeowners' Ass o iation members are in support of the traffic calming measures and in par icular, the speed humps. She agreed with Mr. Hallenbeck that the speed lumps have proven to be extremely effective in reducing speed. They have accomplished what the homeowners wanted — to make the street scifer for the children. Perhaps the city would like to use them on Palomino or some other street when they are replaced by permanent speed humps at their current locations. If traffic is proceeding westerly on Decorah, the only outlet is Platina. If traffic is re -directed to Platina it does force the tr ffic to slow down because traffic then encounters three intersections where there is cross -traffic. Decorah and Navajo Spring are straight-aways and traffic easily gains momentum. In the summary of responses provided lo the Commission, in every instance where a resident made an add tional comment, it has been so indicated. Those comments indicate co erns about speeders and racers especially on the northerly end of Decorah She is certain the homeowners will be asking the Commission for more speed humps because they have been effective in reducing the overall v hicle speed. The members are extremely pleased with staff's assistance oi this matter. Two stop signs were installed within a week of the City COL ncil's approval and those signs have also been very helpful to the neighbor ood. She lives at the top of Decorah between Briar Creek where it chap s to Navajo Spring and her house is an equal distance between the stop sic ns at Del Sol and Platina. She asked that the Homeowners' Associati n be allowed to be involved in the finalization of policies and rules and regulations for the installation of speed humps. Randy Seagle, 209 Navajo Springs Road, appreciates the presence cf the speed humps and believes they have had an effect on the reduction of vehicle speed. More especially, vehicles that travel at an excessive rete of speed have been dramatically deterred. He is concerned about place nent of the speed humps and believes they should be closer to the curve. Vhile he understands the concerns with the grade of the street, he feels this i sue could be revisited. Mr. Hallenbeck thought that the grade of the curve was not that signifi ant. He believed a 62 percent consensus among the homeowners wa an overwhelming majority. He suspected that his motor home being parkep on MARCH 14, 2002 PAGE 7 T&T COMMISSION IX. the street was a deterrent and that if he moved it off of the street t at the overall speed would again increase. Chery Cooper asked the Commission to consider centerline strip ng on Navajo Springs Road. VC/Morris pointed out that according to staff's survey, 22 of 27 cities do not allow speed humps; two allow speed humps, one suspended us, and another uses speed humps as a last resort. In addition, he would like to investigate the short and long term injuries and negative effects of speed humps. Consideration of speed humps is a major step for the cit . He commended the homeowners' association for their efforts an due diligence. Following discussion, the Commissioners concurred to continue discssion of this matter to the April 11, 2002 meeting. C/Kashyap complimented staff on their significant effort in preparat on of materials for discussion of speed humps and the incredible amount of effort put into this matter by Chery Cooper, the Hallenbecks and other community members. He has witnessed their effectiveness in other communities and believes they are a good idea for the growing community of Diamond Par. STATUS OF PREVIOUS ACTION ITEMS; DPW/Liu reported that at its March 5 meeting, the City Council approved muI i-way stops at Ritter and Golden Prados and Ritter at Great Bend as well as, the no parking on street sweeping days resolution. Currently, staff is pre aring educational materials and flyers for distribution community -wide in the next c uple of weeks. Fallowing a grace period, enforcement will begin immediately after Labor Day weekend. The city's neighborhood beautification project is a top p iority and Council believes the parking regulation program will enhance the neighborhood standards. DPW/Liu reported that the grading plans and specifications for the community/senior center project will be finalized tomorrow and site prepa tion work will be advertised next Monday with proposals expected to be receiv d by April 4. If all goes according to plan, grading will commence in May an be completed in August with building construction commencing immedi tely thereafter. The grand opening is slated for pre -holiday season, 2003. X. ITEMS FROM COMMISSIONERS: C/Torng said that when he accepted this position he began to listen to res concerns. C/Pincher said she is still concerned about the Palomino Drive area and hope) this matter can be satisfactorily resolved. r MARCH 14, 2002 PAGE 8 T&T COMMISSION C/Kashyap sincerely felt that the residents should be given a stop sign I at La Bonita. Between now and the April meeting the Commission, there sho Id be given ample data to present an informed decision to the Council. ChairNirginkar requested that a letter from Jerry Wood, 20801 East Rock Point Lane, Walnut, (resident of Diamond Bar) dated March 14 regarding Ion -term parking of recreational vehicles on city streets be entered into the record. DPW/Liu stated that staff responded to Mr. Wood's January 11 1 addressed the same concern. XI. ITEMS FROM STAFF: A. Traffic Enforcement Update. 1. Citations: February 2002 2. Collisions: February 2002. 3. Radar Trailer Development 4. Results of Radar Trailer Operations 5. Future Deployment of the Radar Trailer Deputy St. Amant reported on the above items. ChairNirginkar asked that Deputy St. Amant make a general presentation the Sheriff's Department philosophy at the next meeting. XII. INFORMATIONAL ITEMS: A. Future Agenda Items — as listed in the agenda. XIII. SCHEDULE OF FUTURE CITY EVENTS — as agendized. that MARCH 14, 2002 PAGE 9 T&T COMMISSION ADJOURNMENT: There being no further business to come before the Traffi� and Transportation Commission, ChairNirginkar adjourned the meeting at 10:30 p.m. Respectfully, David G. Liu, Secretary Attest: s Arun Vir inkar Chairman Arun Virginkar CITY OF DIAMOND BAR Agenda No. 6. . 2 , MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION APRIL 11, 2002 t CALL TO ORDER: Chairman Virginkar called the meeting to order at 7:07 p.m. in the South Coast Air uality Management/Government Center Hearing Board Room, 21865 E. Copley Drive, Di mond Bar, California 91765. PLEDGE OF ALLEGIANCE: Chairman Virginkar led the Pledge of Allegiance. ROLL CALL: Present: Chairman Virginkar and Commissioners Vinod Kashyap, Liana Pincher and Tony Torng. Also Present: David Liu, Director of Public Works, John Ilasin, Assistant En ineer; Kirk Phillips, Associate Engineer, Sharon Gomez, Adminis rative Assistant, Debbie Gonzales, Administrative Secretary and Lt. Ent xey. Absent: Vice -Chair Roland Morris II. APPROVAL OF MINUTES: A. Minutes of March 14, 2002. C/Kashyap recalled that with respect to the three-way stop sign disc ssion the Commission requested staff to look into the possibility of whet or a second study is required for the second set of stop signs or whether the existing criteria was sufficient to make a recommendation to thE City Council. DPW/Liu stated he would check the tape and notes of the meeting. matter will be presented as requested by the Commission to the Council on Tuesday night for consideration. Approval of the March 14 minutes was continued to the next meeting. III. COMMISSION COMMENTS None Offered The City IV. PUBLIC COMMENTS Chery Cooper said she believed that at the last me ting the Commission also requested staff to look into updating the city information rom various other cities (with respect to the speed hump issue). Tom Ortiz said that for the first time in 24 years, code enforcement cited him because his gates open to the street. At the time he had it built he secured the proper permits and variance to put a driveway and RV parking pad in his back yard. He and DPW/Liu have been unsuccessful in locating evidence of his pe mits and he has no records to provide he obtained a variance from the County of Los I APRIL 11, 2002 PAGE 2 T&T COMMISSION Angeles. He asked that his case be reviewed and placed on the Commi sion's agenda for consideration. He stated for the record that he would comply ith all laws and do whatever the city directs him to do. ChairNirginkar suggested that Mr. Ortiz present his case to the PI nning Commission. V. CONSENT CALENDAR A. Parking Restrictions within the Limits of Freeway Overpasses/Underp4sses. DPW/Liu presented staff's report. Staff recommends that the Tr, Transportation Commission receive staff's report, discuss and rec( that the City Council adopt a resolution restricting parking within the all freeway overpasses and underpasses within the City of Diamond C/Torng moved, C/Kashyap seconded, to recommend that the City adopt a resolution restricting parking within the limits of all overpasses and underpasses within the City of Diamond Bar, carried by the following Roll Call vote: AYES: COMMISSIONERS: Kashyap, Pincher, Torng, ChairNirginkar NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: VC/Morris C/Kashyap asked for clarification about whether the restriction is inte apply to the entire length within the CalTrans right-of-way. DPW/Liu said that CalTrans gives discretion to the cities. Staff and sh department personnel determined that the restriction should be withi structure itself. VII. OLD BUSINESS A. Speed Hump Policy and mend lits of tr. )uncil �eway lotion to the AE/Phillips presented staff's report. Staff recommends that the Traffi and Transportation Commission receive staff's report, discuss and recomend that the City Council adopt the Speed Hump Policy. Caroline Chiang, 1632 Kiowa Crest Drive, said she recently found out bout the speed hump policy item and has discussed this issue with many o her neighbors who favor speed hump installation. Since Grand Av nue opened, there has been an influx of cut -through traffic in her neighborh od. The stop sign at Santaquin Drive has helped slow the speeding t affic somewhat; however, many children live in the neighborhood and she and APRIL 11, 2002 PAGE 3 T&T COMMISSION her neighbors are very concerned about their safety. She supportsa� speed hump policy that directs installation. Chary Cooper, resident of Diamond Point Club, commended staff f r their excellent work on this very important issue. The stop signs at Del So[ Lane and Platina Drive dramatically decreased the speed of the traffic; h wever, the speed humps made the real difference. She recommended that the general policy in the third paragraph on Page 1 be amended to inlude a statement that "the residents would be notified if the city proposed to install, alter or remove...." She referred to Page 2, under Item 8, the sta ement that "speed humps shall not be installed on streets with lengths of ie s than 1/4 mile". On Page 5, Neighborhood Support, "speed humps shall of be installed on any street that does not obtain 67 percent of the residents in favor of the installation." Elsewhere in talks about "residents alo ig the street in question and streets to which traffic might be diverted." Decorah Road runs from Briarcreek westerly to a point at which Decorah Road becomes Navajo Springs Road. The street exceeds 1/4 mile. The residents at the easterly end of Decorah Road never travel to the west -and of Decorah Road. Therefore, it seems to present a high bar for the city. Perhaps the resolution to obtain 67 percent of the residents' approval within a '/4 mile of where the speed hump is placed is a good place to start The 67 percent designation is pretty high. On Page 4 under "procedL re for residential initiated consideration", the subsequent paragraphs apply to the installation, modification or removal of speed humps. Paragraph 5 refers only to notification of installation and she felt that "modification or rer ioval" should be included. She again stated she is very concerned about obtaining consensus from 67 percent of people on adjacent streets. n the case of Navajo Springs Road speed humps, traffic has been diver ed to Platina Drive. There has been no request to obtain consensus frc m 67 percent of the residents on Platina Drive. The only outlet from Platina Drive is Willapa Lane and then from Willapa Lane to Bower Cascade PI ce to Sunset Crossing Road. If the city intends to obtain consensus fro 67 percent of those residents also, this is a significant change to the current practice. She is under the impression that the speed humps will be ome permanent; therefore, the policy ought to be somewhat less restrictive in terms of the percentage. AE/Phillips explained that speed hump installation and removal rec uires City Council action. The intent of the paragraph is to say that the city reserves the right to install, modify or remove, based upon the best ini Brest of the city and its citizens. In the case where a person, whether d iving lawfully or unlawfully, has an accident and the city is found to be liab a for some reason, the City would reserve the right to remove the speed h imp. Cities can be held liable and it is therefore prudent that they have the E bility to remove the liability. In such instances it may not be the consensus of the residents who live on that particular street to remove the speed hump. APRIL 11, 2002 PAGE 4 T&T COMMISSION C/Kashyap pointed out that the spreadsheet attached to staff's repor states the policy criteria for speed hump installation (sheet #f1) indicates th cities of Agoura Hills and Thousand Oaks is 60 percent consensus. Bat i cities have terrain similar to Diamond Bar. Calabasas, a much steeper errain, requires 66 percent. Other areas mentioned have much steeper terrE in and require higher percentages. Based on the criteria 67 percent seem to be subjective. He recommended staff revisit this issue to determine if 67 percent is too high a percentage and determine whether 60 percent r iay be more appropriate. He questioned the figure of 2,500 cars per day n the street. Chery Cooper agreed that 60 percent would be more appropriate a�d she would support such a requirement. Ray Hallenbeck, 208 Navajo Springs Road, thanked staff for recommending a speed hump policy. He agreed with C/Kashyap's comments about terrain of other cities. He suggested including Montebello in the report. Mont bello requires 60 percent consensus. He suggested stretching the five percent to six or seven percent and moving the speed humps closer to the curve of his street. If the City Council approves the speed hump policy, will the c y get permanent speed humps or will the temporary speed humps rem in in place? AE/Phillips explained that if City Council approves the policy, speed humps would replace temporary speed humps. C/Torng asked staff how many Diamond Bar streets would meet the criteria. DPW/Liu explained that each area must be considered on a case by case basis and must meet all of the criteria. C/Pincher said that this is a very serious issue. As much as she woul not want speed humps in her neighborhood, she understands the city ne s to establish a policy. She believed it was important for all residents to understand what speed humps will look like on a daily basis so that here are no surprises. AE/Phillips responded to C/Pincher that the street legend would be pa nted white and the speed hump would be black with white chevron stri ing. Signs would be posted 100 feet or beyond to notify motorists that the are approaching a speed hump. In addition, a warning sign would be plac d at the location of the speed hump. C/Pincher said that under the assumption that the speed hump poli y is approved and other neighborhoods petition for speed hump installation, residents need to realize they may have a sign posted in their front yard and striping in front of their homes that may not be aesthetically pleasing. She APRIL 11, 2002 PAGE 5 T&T COMMISSION believed that residents should have full access to all pertinent infor ation so that they understand the potential side effects of this policy. AE/Phillips agreed with C/Pincher and thought that the information including drawings or photos showing what the street would look like after installation could be included in the petition form. C/Kashyap said Caroline Chiang made an important point about the effects of traffic on residential streets following the opening of Grand A%renue. Long-term solutions should be researched to ward off potential problems. Staff's report stated speed humps should be used as a last resort. f they slow traffic, why should they be considered only as a last resort. AE/Phillips said that speed humps are considered last resort fforts because they are one of the most costly mitigation measures. It m y be more cost effective for the city to install signs at a cost of $200 as op osed to a speed hump that costs the city in excess of $5,000. In addition, peed humps are much more permanent than signs. Some cities require th cost of removal to be borne by the residents who request removal wit in a certain time of installation. C/Kashyap suggested that discussion of the criteria should include input from Chery Cooper. C/Torng said his reason for asking how many streets in Diamond Bar qualify for speed humps was because of his concern about the cost of instal ation and removal. Therefore, he would like this information included in taff's report so that all data is available for discussion. C/Kashyap asked if staff had pursued alternative financing for seed humps. ChairNirginkar asked staff to provide rationale for its criteria. He made the point that in most cities where speed humps are installed, traffic returns to normal after six months. In addition, those who break speed laws continue to do so whether or not speed humps have been installed. He asked staff to provide additional related information for next month's discus ion. ChairNirginkar stated that VC/Morris was unable to attend tonight's mei iting and asked that the matter be held over so that he would be availab a to participate in the decision-making process. C/Torng believed an agreed upon set of criteria was an essential first 3tep before considering installation of speed humps. Chery Cooper wants the Commission to consider that this issue has teen before the residents for more than two years. She strongly urged that iext month's work product be complete to the point of Commission action. he APRIL 11, 2002 PAGE 6 T&T COMMISSION month's work product be complete to the point of Commission actic agreed with ChairNirginkar's request for rationale. She felt that no left turns during commute hours would solve the problem. She as Commission to direct staff to provide input regarding experiences cities. Ray Hallenbeck agreed with the request for rationale. However, h agreed that this matter has gone on for two years and he would conclusion to the issue. He felt the rationale and statistics were adec covered in the voluminous material provided to the Commissioners previous meeting. He believed the cost for speed humps is n compared to the cost of enforcement. If VC/Morris is not preser month the matter should be concluded and forwarded to the Council 4 his vote. The Commission concurred to continue this matter to the May 9, meeting. B. Sheriff's Department Traffic Safety Program DPW/Liu introduced Lt. Maxey who spoke about the city's recently Traffic Safety Program. He reported on the first draft of the program, of which had been provided to the Commissioners. She Iht or d the other also like a uately at the inimal t next 2002 C/Torng recommended that the city consider incorporating portions f the Garden Grove safety program such as safe telephone number (hotline) to report speeding. Perhaps the Neighborhood Watch program can help. Lt. Maxey said that residents do not have to wait to report a speederl they can call the department any time and the department will contact the p rson and let them know they have been observed speeding. VII. NEW BUSINESS A. Summitridge Drive Traffic Concerns. AA/Gomez presented staff's report. Staff recommends that the Traffic and Transportation Commission receive public comments and discuss the conditions of the intersection of Summitridge Drive and Softwind Drivr= and concur with staff's recommendation for a multi -way stop. Abbas Rajaee, 1426 Summitridge Drive, appreciated staff's r port. Summitridge Drive suffers a very serious safety problem. With constru tion of the Community/Senior Center, the residents foresee additional problems. He contacted all of his neighbors between Softwind Drive and G and Avenue and every resident feels the threat of being in danger of cars passing through Summitridge Drive with low visibility due to the curvatu a of APRIL 11, 2002 PAGE 7 T&T COMMISSION the street. Residents do not believe that a multi -way stop at Sumn Drive and Softwind Drive is sufficient to mitigate the possibility of a accident. All of the residents in the area have children. When events visitors park their vehicles along Summitridge Drive and it further he the view of people in the vicinity of the park driveway. There have I number of close calls and because the park is an attraction for the re: who live across the street, there should be some type of pedestrian cr with traffic signals. Additionally, the sidewalk on Summitridge Dri% danger zone for pedestrians because of the excessive speed vehicles. David Taquera, 1302 Summitridge Drive, said there is no multi -way Brookwood Drive. They experience speeders at their intersection fact, coming down the hill toward Grand Avenue, vehicles are t much faster than they travel at Softwind Drive. He asked the Com to revisit this issue. Residents in the area would appreciate a thi stop at Brookwood Drive on Summitridge Drive. Following discussion, C/Kashyap moved, C/Pincher seconded, to staff's recommendation for a multi -way stop sign at the intersec Summitridge Drive and Softwind Drive. C/Torng asked that the me amended to include a six month report to the Commission regard effectiveness of the installation and include recommendations for p installation of a multi -way stop at the intersection of Brookwood D Summitridge Drive. C/Kashyap accepted the amendment. C seconded the amended motion. Motion carried by the following R vote: AYES: COMMISSIONERS: Kashyap, Pincher, Torng, ChairNirginkar NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: VC/Morris B. Adelphia Parking Needs on Brea Canyon Road. itridge erious occur, mpe rs een a DPW/Liu presented staff's report. Staff recommends that the Traffic Transportation Commission receive public comments, discuss the is and concur with staff's recommendation to retain the red curb markinc the westerly side of Brea Canyon Road from Lycoming Street beyorn Adelphia driveway. There was no one present who wished to speak on this matter. DPW/Liu responded to C/Kashyap that staff invited the applicant adjacent businesses to tonight's meeting. sing is a the at In ssion n of n be I the e on orng Call and ►ues on the and APRIL 11, 2002 PAGE 8 T&T COMMISSION C. Deputy Dodd said that Adelphia employees have been warned not park in the red curb area. Employees responded to her that they ad an agreement with the city to park in the red curb area. According to D W/Liu there is no such agreement. Realizing this matter was on tonight's al jenda, she waited to see if the matter could be resolved before her depa Iment began issuing citations. Initially, Adelphia requested the red c irbing because big rigs parked in the area. Since that situation has been re olved employees started parking in the same area. Once the red cur ing is removed, the same problem will exist. She suggested a permit syst m be initiated. C/Torng suggested signage to permit parking during business hours C/Kashyap reiterated staff's belief that if Adelphia reconfigures theirl lot to accommodate sufficient employee and company vehicle parkin the problem is solved. 11 C/Torng moved, C/Kashyap seconded to continue this matter to the May 9 meeting to allow the applicant an opportunity to respond to questions and concerns. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Kashyap, Pincher, Torng, Chair/Virginkar NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: VC/Morris Recreational Vehicle Parking on Peaceful Hills Road Road. AE/Ilasin presented staff's report. Staff recommends that the Traffic: and Transportation Commission concur with staff to forward a request to the Los Angeles County Sheriff's Department for increased oversize/overl& eight parking enforcement. Jerry Wood, 20801 E. Rocky Point Lane, said he initially contacted the city and Sheriff's Department because a resident living on Crest Lane has parked his mini motor home on Peaceful Hills Road for the past several months. At the suggestion of the Sheriff's Department he tried to be a good neighbor and asked the resident to park the vehicle on his own pro erty which he did for approximately three days. The motor home ended up ack on Peaceful Hills Road instead of on his street. He believes the individual is aware of the 72- hour rule because he moves the motor home on a Jaily basis. Aside from the fact that this situation irritates him, it presents a sight visibility problem for through traffic on Peaceful Hills Road. Residential streets are designed to move traffic, not to be a convenient parking I t for RV's and RV's should not be used to mitigate traffic. He asked the Commission to take appropriate actions to institute a ban of parking oversized vehicles on residential streets. The ordinance should inc ude APRIL 11, 2002 PAGE 9 T&T COMMISSION Chery Cooper said that staff's report seems to be taken directly 1 city's code. The code that begins at 10,000 pounds may not addr issue because of the weight of the mini -motor home. She s seriously considered leaving Diamond Bar. They picked out a ho neighboring community and decided not to move because that coi did not allow RV parking. For those of us who moved to Diami knowing they could park their RV's on the street, the idea that they longer be able to do so is alarming. C/Pincher moved, C/Torng seconded, to concur with recommendation to forward a request to the Los Angeles County SI Department for increased oversize/overweight parking enforcement. i' carried by the following Roll Call vote: AYES: COMMISSIONERS: Kashyap, Pincher, Torng, ChairNirginkar NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: VC/Morris VIII. STATUS OF PREVIOUS ACTION ITEMS: DPW/Liu reported that during its April 16 meeting the City Council would cor the Commission's recommendation to install multi -way stop signs on Pal( Drive at Platina Drive and on Palomino Drive at La Bonita Road. Also that Council will receive a report on the sidewalk improvement and fence replacE projects along the Los Angeles County Golf Course on Grand Avenue, G Springs Drive and Prospectors Road. IX. ITEMS FROM COMMISSIONERS: C/Torng recommended that all new Commissioners review the School Study report completed a few years ago. ChairNirginkar said the study was interesting and resulted in several joint mitigation measures. This is an ongoing effort with annual reviews. m the ;s this J she aina nunity d Bar ay no ,tatt's eriff's lotion er ght, C/Pincher said Council Member Zirbes referred a letter to her from a resident I ing on Gold Rush Drive. She requested the Sheriff's Department consider placinthe radar trailer in the area of concern. Deputy Dodd reported that the radar trailer was placed on Gold Rush D April 10. ChairNirginkar pointed out that by the time Deputy Dodd presents her report, audience members have left the meeting. on the 4 APRIL 11, 2002 PAGE 10 T&T COMMISSION ChairNirginkar pointed out that by the time Deputy Dodd presents her rep1 audience members have left the meeting. DPW/Liu said he thought the radar trailer was placed on Gold Rush Drive Diamond Bar Boulevard and not in the area of Great Bend Drive. He ig Deputy Dodd to check on the matter. X. ITEMS FROM STAFF A. Traffic Enforcement Update — presented by Deputy Dodd. XI. INFORMATIONAL ITEMS: A. Future Agenda Items -- as indicated. XII. SCHEDULE OF FUTURE CITY EVENTS — as agendized. ADJOURNMENT: There being no further business to come before the Traffi Transportation Commission, ChairNirginkar adjourned the meeting at 10:47 p.m. Respectfully, /P1 David G. Liu David G. Liu, Secretary the 3st of asked and /sl Arun „Virainkar Chairman Arun Virginkar Agenda No. 6.4 CITY OF DIAMOND BAR INTEROFFICE MEMORANDUM TO: Mayor Pro Tem O'Connor and Councilmember Huff FROM: Linda G. Magnuson, Finance Director`r`� SUBJECT: Voucher Register, May 21, 2002 DATE: May 16, 2002 Attached is the Voucher Register dated May 21, 2002. As requested, the Finance Departm nt is submitting the voucher register for the Finance Committee's review and approval prior o its entry on the Consent Calendar. The checks will be produced after any recommendations and the final approval is received. Please review and sign the attached. CITY OF DIAMOND BAR VOUCHER REGISTER APPROVAL The attached listing of vouchers dated May 21, 2002 have been reviewed, approved, and recommended for payment. Payments. are hereby allowed from the following funds in these amounts FUND DESCRIPT1ON FREPAID VOUCHERS L 001 GENERAL FUND 143,633.15 86,375.4� 23� .5G 112 P A - RANSIT FUW PROTD 8,42.75 � 75 ,071. 40 83 .15 I1 INTEGRATED WASTE MGT FUND 534.80 00 .80 zz8 AJR QLTY InPR FD 00 199'81 .8z l"LI5 COm DLK EV BGRANT FUND .00 4,56O.00 4, .00 126 CITIZENS OPT -PUBLIC S F T Y .00 140.00 .00 13� LLAD #38 FUN[ .00 22,351.13 22, '13 I3� LLAD it FUND.00 6,27553 141 LLAD #41 FUND .00 4,108.36 4, 1. 08.36 25V CAPITAL IMPROV/PROJ FUND 25.00 .00 25.00 530 CIOMPU1ER REPLACEMENT FUND .00 2,100.36 2,�0O.36 REPORT FOR ALL FUNDS A7PROVED BY: Finence D�rector 152,621.70 201,182.02 353,tD03.72 Deborah H. O'Connor Mayor Pro Tem Robert S. Huff City Manager Counc1lmember RUN DATE: 05/15�!'K';217:16*26 VOUCHER REGISTER RAGE: DUE"' TH�'U� 0�,/ 1/4Q2 PREv �C FUn2/c p r T'ACCT'PRD-ACCT PO # 1 4! 1), OllB l_-SC lPO0vAMUUNT ��i VO�4C�S'42�3S'CC232-42\3t CA6LF ��En'COUMC�� 42.95 � ��4(�3'�2���'[2���'�2130 [�3LE M8��'CDU�ClL 42.?5 TOTAL PREPP.ID" TOTAL VUUCHERF TEITAL DUE VENDQ9 J[��*i ALLEN CVl535 453O�— 119}6 COmTRAiCT CLAS5-SPPIx0 �,�C�.0O TOTAL PREPAlDS .00 TOTAL YDUCHERS TOTAL JH V8vGDR 1`30O.OV ALPE�T'S PRlNTlNO l%C oV14�95'42�1V'' A,i44 64 PRIM` SVC5'BUS CAKDS A!149Y 2417V PRINT SVCS-BUS CARDS 74.28 OO��O9�'421l(- �11�49 24197 FR}NT SvC�'GUS �AROS 74.28 TOTAL FREpAlDS .3O T[!-fiAL VOUCHER: 207.69 TDTAL �� vEN�0 2O7.�9 -TC�� CL�55IC E4'ITAT�ON oO1�350'42 333 1196I 5y NTALfRTABLE B/DAY C[LB 1,5O6.79 nvL334V'42]3O— 1!521 5�27� R�� & 5V['PRTBL� L�BEER 150.0O �0l5340'4��30' �l�2z 5�344 ��T � EVC-PRT��� LORBEER 67.44 ('�1334J30' 11521 50343 9BT & SVC'PRT3LS L0RB[ER 145.7O MnAL PRspAIOS ,0O TOTAL VOUCHERS S, 614 TOTAL DUE VENDrR —Com, 3vSTEHS E��U9 5xn�'�9u-422u5- 1146O 7LL744 SUPPLIEg'TONE, 1.142.36 5SO4710'42205' �l46 7�832 ��L MAINT'JAN'IMR K 958.0o TOTAL PREPAlOS .50 70AL VOUCHERS 2',10C..J6 UT L VENOOF TUDU 2.1OO.3� ANN ANEELl 0n15��0-4�3UO' \1257 CONTRACT CLASSES-SPRlN5 18.00 TrI7AL PREPAlDS, .0o TOTAL vDucHEKS 18.00 TOTAL DUE VENDOR 18.0O EMFLCYnEwT SBw10ES '4:"i'44r i' 1l6Z3 4lS' 1 TEMP SVCS-WK 4/�O 44..�� TeTAL peEPAI�S .0n TOlAL ;OC��K5 4A.1.o� TOTAL DUE VE*DCP 441'6� oo�4n�n'4Z34V- RE!MB'TRA lNlQ3 577.35 lOTA� ;�EPAID0 .(/0 T'_'74'_ .3t; 70AL DO� YEk�OS 5}735 a EH H,7: R UIN DATE: 05/!5i'--' '02 XTE T41,1 '. 341/ 96R! 7 7 -E -=rPTtTTCN Lm-; iNT 9J p - A J T AL Reg 1 DIS TOTAL VOUCHER :1 TQTAL DUE VEND-D,R' ag 3a ME Kp TRACT CLASS -SPRING _n CLA05-SPRM5 I T:!TR Q -E - e CON'. 7. -IT 1 IL TOTAL VDJCE m11 TOTAL DUE VENDDR 0 RE.CPWA.-TI, P- CLIIT*- TOTAL PREPAIPS TT(-" 1,10UCHERS TOTAL DUE VSNICR i I ; Lr Li brit: RUN JDATE, 45/15/2`102 17:16:26 VOUCHER HSIETER F A 3 E ELF TuRU: 05'21/2�`2 _E 04! U NI T DATE I -`AH `,DN -Tc- NEF."' _J 4`140-4 1 20' .3 117QI _E�,L. �F,4�1-41201' P9 1174, EU I T Y rLEP,' PC 117'1 SUPPLIEF-PUBLIC WDRK_- I=DT5 0 0 1 4,2'z'-) - 4 120 0 PrjI 11791 MFMD CREDIT-HINERAL -..:.4'- r -n 117"1 ZIFFLIES-CIT Y CLERY 0015510-41220c - PO 11791 SUPPLIES-PU30C 0D..Si 9.74 PC 11791 I PCE 11791 SUPPLIEE-RECREATION 51" 35 t-. 11791 h.. oct 1400-41'')1-- FD 11791 SLIPPILlES-GENERA 4 81 29 F "Ou 11791 SUPPLIES -CITY MANAGER 66. 3: 9 CO- 15 2 10 - 4 12CAU - PC 11791 SUPPLIES -PLANNING; I PC 1175YI SUPPLIES-UENERAL 4. 51 00144 0q0-4I2f,,c'- - P� 11791 SUPPLIES -GENERAL 137.9-1 PC 117"! SUPPLIES-FINAN CE S. 66 PD 11791 MEM"' CREVIT-CITY ELER" -51.69 PC 11'£x1 MEMO �;DJT-CITY ZL .Ep,.: 1 Lo --I - "-4 FIj 1 '1 7F! SU CLERI.. to FD 11791 12, 5 1 .0 N 1170 � S�'P LIES-RED'EATIUN F1 117­ SUPPI !H-GEWIEPAL 1:... 7c, SUFF1 IEE DE,-.E,'� L 24.1. . 32 4 1 F D 1 177 1 CII P:_ IEL - 11L L I r R._ FF! 'PE-FIL"k)NING 54,77 F4- 11 IT. ,U Ij-T WC, c -D JES-r- HNEPAL 7 3 7 1 7;, i 'jZIFLiE-F 1 E Zr-. i -7 S'_I F" P LTPC-70 ia 1-1 � , �,; I - -`LC- 4 -. li , -7 Fri S! I r L I RTKF U"T I I,,' 7 K:-1 'E:: PUIE L I . C NOFL, tCjpl'_ JES _REIRELT 10,1 -T�q i L; li­ ctPFLIE__--FL"I WDF- S -21 4c T, nE j Lr L Cl 7c Irl'JU �17 E 7]1! 45 c' Ti 7--T -L C_EF. Al -c .j I pi 7"' L 7rjT AL ic LIPPI liES-REI-RE A 7 1 9'-J3 4:,r 3 SZUPPLIES-FECREAT70�,L 2 f�. 5 1. 2, r ra- ycrL.r ` RUN DATE: 0/15/2002 17:16:2o FUND/BE CT'A[C T'PR 2 J ECT'ACC MEURKE oN��[O CASTILLU C�14�9t'413? — 3I1Q 24�OO — cD�ncnCa clT/ rm��Eony�E ���o � 0015`4 -4222\O— �371�J8 {8�,34V Cpa [8STRlCT Xlll O015423Z5 YDWCHER REMSTER DUE THRU' 05/21/2002 PO # lN«OI[E DE��RIPTION 52367 TDr�L P�EPAl[� .S� TOlAL Vr1CHEc" TOTAL DUE VEWDuz� 50.0n PAI -19 k DEP 8BCNID'HrF-�%-�: 2�3.0o TL;TAL PPE PAlDS TOTAL VOUCHERS 20n.0O T31TAL DUE VENDOR ANNL C�,�'YlM CrNF-3CYLp`LlJ, 1,-.711..[� [�/2//�i�2 TUTAL PK[9A1C� TOT,� I VOUCHERS .0O D[vEh"Qa 1,70(.00 4S07 RECoE.AT[UN R£FUM: S5.0 TOTAL PREPAlDS .00 7O -AL VOU.CMERG 35.00 TOTAL DUE v�ZIOR �118Y 4/2f/O-2 PROF SVCS'CO8G CONS&'TANT 4,5aO.O8 T0TAL ��PAl�5 .Oo TOTAL ;GVCHE�S 4.56O.00 TDT�' �� YENDDR 4` O.0 754�� [LEANlK� 6VCS'PANT[�A/SYC 333.0O TOlA! pREP4ID6 .0O TOTAL VOUCH.FR5 33�.tV TOTAL DUE vEN0OR 333,V0 ,57�,5 LOCK 5VCS'PARKS ;5 4Mf LOCK SVCS'UlSJ 41 00 45735 LOCK SVCS'DlST 39 uo 457�.5 5�2�9 LOCK H£PAlK 5YCS'P GROW TOTAL PREPAlDS TOTAL VOUCHERS 578.21 70T4L �,JjE �wD� �o.2i CPK6 AW�.DS-AREVALO,lLAS* 50,OC, CPRS yTG'CFENS.mBl 20.00 TOTAL PkB"AlDS .nC, TOTAL VOUCHERS 7n.00 TOTAL DUE VENDOR 7el.0(' 10: FUM DATE: 05/15/2042 17:16:0H YOUCHER FEGISTER PAGE: 5 E FFP,AIi y H. �_r r Ti!Tni PR:P8I71.', .. ... TOTAL DUE VEN"20-R' - TN - `4? S'UF'?' TEE -V' -`TF! 08e 7V-61 Lis RENTA' -5-EN R1,1 Tn T AL PF;EFAIE; r TOTAL DUE VENEER 14i,•r:; L'^ P?ITS uLF? "E --: 4.:.... ._ 4L...t l j GFINT:..�.; �.MEET. - - 42.t_ TDTAL R6PATT[r TOTA'., VOL€€LEERS TOTAL DUE VEhrJDR ,'E'_TA CAIRIE Fs°I MA';' 02 ;L FREM.' "U 2D(''.12 ?= TOTAL FR'ErAI .IS s 1.12 TOTAL 4JF YENIJOR 3SQ.1 LTA DEV, 08 -Ow MAIM 0 ,-PEMTAI. PREm'IUMS 1,4L,".24 n=!^.t /20`_ ICTAL F'REF'AI'_'S 1 4i'.24 TOTAL %QJCHEFS ^; TaTAL L["r '.'E."=TOR 1,467.2A CA, C.:C L rtwNN1 1141 f.' K'.''1t,___.. PRY Sir-'cl-PLN COMM, 4,12-3 :!n�4n4;?-44rznn__ 1lSI0 n9CC041.='?2 PReF.51VCS-CNL,55 4/16 1,0. 00 1141(' _ pRCYF.F+lrc-cFIF: COMM 4,25 PRF:f.:-42` l 00 TOTAL PREFA1DB .00 T C, YAIL!'rtl' {iC is r.. f l TOTAL DUE VENDOR 580.00,, ''IA"C"di; EAF 1✓F'EH�:FwtiT tIC1IO= C�_Uii - _ : -SVC C'N PAFt: DEP RE1lhr c., ,tis52.`Yl 70TAL PREF'AIDO I (?n TOTAL VOUCHERS `O.0(' TOTAL DUE VENDOR 50. (I j LIQ"'L?�aL! BA;; HILLS Cl I,ti - - 11r�. 1%`FACILITY FE�.iT AL -DCT- [EC 1 fl. O4 1 a 5 7 1?'' FACILITY i;ENTAL-t.j?r.-y/1: iS,i")t7 ?1r' 1`_5 ?-1214?- 115757 1"c' FACILITY RENTA.L-J,AN-M,RF. TOTAL PREE'AIDS TOTAL VOUCHERS 4.404.18 ]TA:L DILE `)BNDOR 4,40;.;:? 10: �� DATE, 05/11/2001� 17.1�:2:�� VOUCHER F[G STER PAGE: 6 DUE 7HRU! F��/S[CT-ACCT'PR�`£�T'ACCT PJ # �NVQ�C[ DB��lPT��N AMOUNT DATE [lA°DN� uxR noFl� 230— TOTAL PIREpAIGS .0O T5TAL VOJ��RS Z. 41 TOTAL DUE V5mCUm 51�.38 DIA�[�D BAR SENIDR CITIZEw3 CLU8 V0153/O'4��25— MTS'�f. RDS 5/7/O2 21.o0 05 21002 0�n�m-�23z�— MTG -CDUNCIL �4.(� A5/2�/2V0 TaTAL FREPAIDE TOTAL VOUCHERS .n0 T��wL D�� vEND�� i�5.0O V�15350'4�2Oo- 407422 SUFPLIES'RE��AT�DN 17.4x TDTAL PRE PAlD,S nO TOTAL VOUCHER5 17.43 TDTAL DUE VENDOR 17.43 GlNNY DlLlARO | 0v�'3473O- 47�J �I��T{ON REEF 35.00 TOTAL PRBA]OS ,00 TO\AL VOUCHERS 35.V0 MAL DU[ VEmDOR 31 DlVERSlFIED PARATRANSIT INC 1i25553-45:529— 11412 3/16'3/31 DlAM0mR RlOE'3/16-3/31 l2,938.20 11I5��4'����0' 11929 4/23/0l SHUTTLE SVCS-B/DAY CELEB 896.77 1 2_Q!')'45313' 11941 12/�112/15 HOLIDAY RIDE -OEC -JAN Q2 0O� 4,210.2', 05/21/-0- 112536O'45J15 1�941 4-011 1�/16-31 H-01IDAY RIDE'DEC'JAN o2 4,218.50 05/Z1/2r(12 �125�33-43529' 11412 4/01-4/l5 DIAMOND RlDE-4/1-4/15 11.652.I,3 TOTAL PREPAlDS 8`428.75 TDT'rL MUCHERE 25,4D7.6Q TOTAL DuE VBDDR O�C DEALERS. lMC 00�5350-��3V�' 11�6O��TRA3 CLASS'SPRlNG 330.Cm TOTAL PREPAIDS .0V T0AL uOUEHER, 330.(m TDTAL DUE VENDOR 33O.W, ",%7 T0. O0l535o'4530O' }1787 8`07901-) CLHGS'SPRlN6 273.00 �3TAL [�EPAlI� .O0 273.(1o 727AL IWE VENDDR 273.0� EnFLOY�EmT �EYE���mEmT TIEvO 02 UNEMPLOYMENT CHpSS'\ST 0n 5.3?.of) O5/21/2002 TOT;IL PPEP4lDL 539.Oo l�iAL VO�C�ER� .�v TOTAIL DUE vElDOH 539'O0 RUN ��ATE: 05/}.5;2,rn} 17:16:1 FEIiFF L FkPF;EgS -- i�l.E '1 FI -I-- _j TFC 42___-- FAGF: F'F:=F' c-'-- 4. :6 0 , 0?5 , Cid 6,045.N 4T r- _1, , 00 47x6: 00 1 GG.r Ci(' I , =69.00 sti 44. C° Ci , vi`3�:L rte, VOUCHER F,,EGIETER li j L,{ r "PARK QEF =' crl"k -FEirR, VITAL FF-%' FATCE TOTAL VOUCHERS TGTAL DUE VEh;L' F: 4; I81192 i E?;PRESE t?A,IL-GEhJ RAL 4222,54S9 EXPRESS MAIL-OEP.FRAL 4221921977 E FRESc MAIL -GEN=- :l T11.TA1 PFFF�P.IDS TOTAL VC'.JCHERS TOTAL `iL'E VENDOR 4''-`E.I- PECREATIOt! FE' Uff 4c2I_: Ftt'REAT.0#; r"FUND TLIT AL RREPAIF- TCT= y�_c,�.c Y'DUC. HFF;S T0 t rt;r EUL VENDOR 11;'4? I1c" CIT`: 5Je:F'I131-APF; C iir ,T I1-7 FOOTHILL FAJ EP -APR ._ TOTAL F'REKI[S TOTS+.L rD E-R� I nV;,vC' t ;TCI till` VENMP F;Ei"1p-rC"!F LAce TOTAL T01 DuE 'u -P,'! OF., 3r pr • p� Si7 411 TOTAL FF:EFAI- .. TE i Ai. Vui --1,4E- TOTP.i� DUE VEf DOF R`:`qP-COJFCNc1' I /DAr' FART TOTAL F'RFF'AILk- TOTA':°. V0 b CHEF. S T07 k- DILE, MAINT-F'Ou TRJC::. TQTAL PFEFAIDS T^T'-. 1�']I I :1 , f:_ 0.�..� TOTAL DUE vFnDUR FAGF: F'F:=F' c-'-- 4. :6 0 , 0?5 , Cid 6,045.N 4T r- _1, , 00 47x6: 00 1 GG.r Ci(' I , =69.00 sti 44. C° RUN DATEi 05/15/2402 17:16:26 r Orap/SECT -ACCT-PR0jECT -;ACC T CkA.T11' CMIRiOL SYSTEf1'-. fl:lc5'_G, -45512.1' - - LI. ^.1 MrFit.. F'r." r_TTr-i T- 4 0 F n :TAS h H ErLASY r. RDS"HL A"ICCNT PAGE: S it°� h C r1L= +r. RL! -er1 4,_ (Q nr 1640 . Jr' :D9 7f e 1 95L. . xr' x' . 0 102,4x', .Q0 150.Cdj 150, Oft 314.3x.4`_:/21/2002 �Ijcl,F; �14.JE 0" 1 G: I 1 Lei L A10MIL BW VDUCHER REGISTER DUE THR;Ci. (15/2112Q02 PO # 'INVOICE DESCRIPTION 1 f i321 DB4/U2' ! 2 TOTAL F$,E iDS TOTAL VOUCHERF TO%L PREPAIiiS TOTAL 14`0CCH17R ­171AL ? DUE VE,14MR 9;,C2 _.. uqu TA. •. 11 4 24= S.RF:TES-KED TRGS TOTA'.. PREPAID: TOTAL 1016'EHER;ED' T;0 TIAL P -E VFND;, e 1 ...'..:r .L. ,.,ri... 71 AI ,. iIt'+kS TCT"iL T'`EF ,FOES TGTAL ` OUCHE°S TDT�L DUE VENDCR X15 OIi_ Cr!ha-COlEt,H:ES TOTAL PREPAIDE Tu 1AL •;0UCHE : i C TAL V Cc PER DIEM-CD5 NT[: "VITA nor, r; f p_ VolIr!uEmp= Vuu_i:.,,.,.: T IT -f';! '_SUE ;)fir: . 5_i r. !66,L rf r!TRA.CT CLASS-SFRIME-1 TOTAL FREPAIDS TCTA'� VCIU-HERE: TOTAL DIE VENDO' RE.FUNE-PEF0131T TDTAL PREPAIDS TOTAL VOUCHIM TOTAL DUE VENDOR A.`Er,CT; COPJ=-COUP!CI' TOTAL PREFAIDS TOTAL V0UCH 'F'S TDTAL DUE VFN29R A"ICCNT PAGE: S it°� h C r1L= +r. RL! -er1 4,_ (Q nr 1640 . Jr' :D9 7f e 1 95L. . xr' x' . 0 102,4x', .Q0 150.Cdj 150, Oft 314.3x.4`_:/21/2002 �Ijcl,F; �14.JE 0" 1 RUN DATE: 05/15/2002 17,16�26 FOND __T /7­11� FE71REME4'-KUS '4�57 noz'Z�|O8— C�153�0'453\O'- 71L�0 vAUC:y DAl 3UL E�1n (W�-��10-- 2, 3 YmL4hD Y�LiE HUhbN B� 0014 4'1'4 �j 43V �UK nHRDlNG MH�HK��& �Kx , = uiHXQInu �m �UCHER REGISTER PASE! Y DUE THRU` CS.121/23(2 FFEpAlL PO # INVOICE DESCRIPTION HIIIO0NT DAE PP \V MAI L 7.ECii'77,-! 2 1V,33O.57 C�/2�/2OC TOTAL PF.'EPAIDS 18,838.37 � TOTAL VOUCHERS TOT L 'DiE VENDOR 11963 4973 EXCUR N'CARLSE�� \.587.«Q l/96._� 4973 EXCUR5n-TRAmSPORrA7lON 347.�a 0T� �REPAi, .� TOT AL VOUCHFS 1,9�5.25 T �nOAVEN'LOR |.Y35.25 �l('4977 LEYL H" -FPL 20o2'01 8��75 LEOk A'D-FFL '2005V-37 11 cK 0 i2Z063 LE84L AUfPL 20C2'O5 101 'T977 L. EplL AD'FFL 1Ol.50 �22876 LEGAL AD'FPL TOTAL pREPAIDS .00 TOTAL VOUCHER` T0RL DUE VEM�� 5�5.00 1zOl4 4'21500-210,," -N H'IlMAL LONTeOL-rA.Y 02 5,4J7.�� TOTAL PREPAIDS .V0 TOTA4 VOUCHERS 5`437.8� TOTAL DUE VENDDR 5,437.80 �7732KE[R2�TlON' KEF8NI 45.V8 TO[�L PPEPAIDS .0o TOTAL VOUCHERS 45 01...' TOTAL DL'E VENDOR 45.00 248784 REPAIR SVCS-OISl 39 170.O0 70T;L PREF:IIDS .00 TOTAL VQJCnE9S l70.00 TDTAL DUE VEHDDR 17-,,. C10 �2239 Fc��. CEF REFH�BITAGE TDTPF15PAlDS .00 T8lAL VCGCHFR5 T�7o� DUE oEv@UEr 2VO'VO 52J2o PARI.-. DEP REFbND'PAiNITEKA 50.00 T074L VO�CHF8S 5C.00 TUTAi LN -C VEM]DR 5o .00 �Kx RUN DATE: 05/15,2002 I7:16.'26 YDUCHER REGISTEP PAGE: 10 TO.v:I't -M DM Dl TF T"TAO Pr+I=PAjr:q ... Tn'AL Vnii'"'t'EF:S 4" TOTAL DUE VENDSP. VN'_'+,LcKiGE TRANSFER 0 ,0 :`0-4I2C't-- 5t1F''LiE5-REC'RI:: TiON ::5.4:: 1.•._ _ . 2:i!- MTGS CPEW,S _ xEST 7­ _ 34 ,'3:' TOTAL PREPAII:Q TDT�L UCHERS TLTAI_ DU= VEINMCF 41c.4", NDS • = ND • :'131 .4.7 USE TAx 4 _ _ _ : t C_N uP 'LI^E . TA r 'SHIRTS -7�,- TGT41.. PF;EPAII3E 00 TOTAL VOUCHERS 623 , 00 TOTAL ROUE VENDI]F: LETTF4 FF4PE_7 SIGNS ',Nr—DRF' 0 jg ;433-4221':.-- A1i`'-- 5, _.7 5IGN5-PAi'�TERA, Pi; c'4?.0- TD AL PREPAIDIS 09 TOTAL VOUCHERS TLTu'_ DUE VENJDr o;:,-' r,6 LDS Ari^[i ES rWl Ta FU IC f• 3F rcc_�-+c, c,l;'-- 1150' AF02)1156':; TRAFFIC CTI'` M�IIN'T_M".: y7 r}t AID G2117== ;N" STRIAl ',445TE-"AR 02 ,.5, ..A__.. .__.. - .I>,• », r� T'7 AL F-�EPAIDS TCT,AL OLE o3CN UR _ ti_ ''.4-_ 45 1 HELICOPTER -FE[ 1. 4. j�-fr J_;Sr1 4:. 74 _'4i:-^`_.`- 4!;c_ .-. CIT' E/DAY CELF ,4/'221/33 4,794. 110 45i':, STAR 'r'CGEiAf`F'p i32 7,`.1'. -4-$541 405 TPFFr 427,40 TD7`'L PRrF'AIi�S ,C:Ck r`l"GL �'L CLEF`S ''3,51j_,"_ TLT+<L DUE 5r T07f L LREF'fl:« .00 TOTAL s"? iE4=.RS TOTAL Dl-',E 'vE 1DOR 4`_x.00 C". .`_ =5•=? 42.'' _ _ iir4's 8" -F LLDON DECO / LA't CELEe fir. ? , .7 ? T i— AL PREF" IDS E30 TOTAL VOUCHFR5 i ,?!':;6.3 TOTAL �il— i-VDDR RUN DATE: 05/15/2002 17:16:26 FUND!SECT-ACCT-PF;G:IECT-ACCT 11ASZY LYONS . !1 MEIROLI[vI: 1125553-4533:-- 25553- rc2: MICHAEL BANDMAN AS--15MATE5 INC Q,; E -13010- _ 1E`'TEL SC'-- t,_.;TEL COM1.11;.NTCATiO`ti'S. 50605 Li! i U' bH,% VOUCHER REGISTER PAGE: 11 DUE THPU: 051/2'1r2002 �N�PAIi F= " INVOICE DPCR PTiDN gTUR T IMJE P & R COME" -4!25 45,0 TOTAL PREPAIDS f: TOTAL VOUCHERS TOTAL DUE VENDOR 45.30 11944 APRIL 02' CITY SUBSIDY -APRIL 02 11`:44 APRIL U2 METROLINK PASSES -APRIL 02 ti4,552.SO TOTAL PREPAID' OY1 TOTAL VOUCHERS 4- .''f1, J0, TOTAL DUE VENDOR 4 ,"'1.0:, PROF.SVCS-FF;� 94 5. +:F,PROF.SVCS-FER 22-01 679. n7 TOTAL PREPAIDS, TOTAL VOUCHERS 1,597.97 TnTAL DUE VENCLOR USED OIL CONF-COMEZ,H"LG 50.00 05/'1/2002 TDTgL PRI_F'AII!S TOTAL VOUCHER.' .0f: T DTAL DUE VENDOR: m9~'364-SIm OrFICE EQ-SYC CYA! FT OFFC TOTAL PREPAIM .00 TGT"' ,DUE VENDOR 53..14 043002-07 PROF.S"'-'s-CONSLTtN- APP ',24€).00, TOTAL PREF;-;II€S C,fi TDTAL VOUICHERS TOTAL DUE VFNDOR 24v.0p 6769508 MAY SVCS -RADIO REPEATED 21'x,45 TOTAL PREPAIDS TUT AL VOUCKBSi 219.45 TOTAL DUE VFNDgR `19.45 AIRTIME CHF:G:S-P/W,C/S,C/D ,,(Ts, TOTAL PREPAIDS 30 TOTAL VCUCHER5 =•i5.=` T DIAL DUE 'VUNDrR 605. 35 F'AF''.' REFUPdD-PA"vTSRA TOTAL PPEPAIDS cn_, t O11C TnTAL J :.rkER5 .,.: 0 50', TOTAL DL'E VENDOR -C., r'r€ 50605 IN Ly" '. '10592 c 542) 5060, 5060 506.0_: RUN DATE: 05/15/2002 17:16€26 VOUCHER REGISTER PAGE: 12 DUE THRU. 05/2-1/200 FUr,n!c-KT-A,i^f'T-KO 1i77-f(y"T K _S Ivi O:Cr jCq.-RTQTT$�h QM`I��T TATE ,"JptF L-il.v�.fir' PAR;; DEGAN' - - TOTAL FFFFA1tic, TOTAL VOUCHERS`' -'•Ca; 7 ''T P.1 '')ENDOR ... `,`.. UTAFFI'r EEF,')?F_ES OC'I=:1C:-44r'n-)(- ' TEM.P SVC TOTAL F'REPAIDG .00 TOTAL VuU:! EF'G 158. 75TAL DUE VENDOR 1521.EC, LL Tei.N ER 0Ml1-10200-- PF' 1C PAYROLL TRANSFER -PP 10 ?",7Q, .co TOTAL F'REF'AIDSc;, (i(; TOTAL VOUCHERS .00 TOTAL DUE VENDOR— 't< PE7R ",h�Mni`aLt L_'1111SU.', T1',n�TC M4'4CP ,.. ).!-4 Al,_. ._:1'a Csy,{,;L_TA1 l.:-T£AM- C!C i,IM. _!. 0.3;2.,••i!;0' TOTAL PREPAIDS 1,100.vn TOTAL VO ECHER9 0... TOTAL. DUE VECinOR 1,100.0c) rERS SEAL -H n:,'14r00__ 1r�.. __ PP ce_n:ADMIN FES 72.28! 05,1;200 ACl--HEA! H l:d., :'EM 4,auE•i._I 01/l11�0C'_ TOITAL PREFAILIS 14,529.2; TOTAL `dnI;CF.ER'S Oli TUTA_ 1111E dENEW,S. 141,529.2_ !:--?11 ` rP 10 FllIRE CON _EE 5,559.9 051 1/200 1'? BUF�4'i1�F; BENEFIT 'M20 C!5:!2 !C! 1 ,';; FP U:0 RETIRE CON'TRIP.-ER2C.2� - 0tiiy,1; On- TOTAL. VCUCHER5 ,C0 il;iAl -DLE VENDOR L, NA RIFICHER ° T COMM -41"11 45.00 TOTAL, PREPAIDS .00 TOTAL VOUCHERS 45.00 76TAL .LjE '•,E•NDOP. 45. DO cnN.IN UNiFIEI' 5CL OD DI5'IP: CT CSC' S. rr-4 115`6.;-- 0z'072 FACILITY R"ITL-Ii/BAY CELEP : 90.00 Tu1AL F'REPR;C;u 0r! TOTAL VOL!CHERS 390.00 TOTAL. DUE ",ENIDOF ,?9C't."!0 IN Ly" '. '10592 c 542) 5060, 5060 506.0_: t ECL-, L ikll ii1 Lr`. RUN DATE: 05/15/2002 17.16:6 VOUCHER RF515TER PAN. 12 DUE THR[Jt 0`;/21/2002 PREVAIi CI I'IT; iC.r nT.."f^T PG ICf T_^r•+T f $ N r': f' PC'�: 1,'-"' A. t F'C15TM A STEP P_ `n - IE,_ EXPRESS MAIL-FPI r`02-0,1 4` EXPRESS MAIL-FPL ^ �:1-. ;° 1 • ,_. EXPRESS MAIL-A=PL 2:'C2-QI I2.4�% EYP l '°`.�,=� MAGI• :�P� - TOTAL PREPAIDS 0: TOTA' YOUCHERS TOTAL DCE 1'ENDO:R !?. 405118-APR FUEL-COMM.L-E' , 4 .1.;._5 4'... 1_ ;a:., FUE : JFLIC WORKS 0-�1 40`106-MAiR FUEL-PUBLIC WORKS 1"21,.84 40511 APr Fi LLLIC 0::. 78. I r;=!i 21':'-rt ; 1E'-- 41510-C'AR. PLIEL-00M4. TI 11 , ,- TOTAL PF.EPAIDS TOTAL QUCHERS TOTAL DUE VENT?0R PRINT S;'f E-AERIA' PH0'rC'S W TOTAL PREPAIDS ,f'S TOTAL V0.LICHERS TOTAL DUE VENDOR' `'Ic'`f'-411fiP:-- I14`. 1!2�25't MTO PUPPLIES-P,'�R COM"' TUTA4L PREPAIDS a� TOT,1 YQUCHEFS TOTAL i4JE `.?E",CCF, i.1 E7_1 F,E'S IRi 1 _o F°ECRFATION REFUND 5.O0 TOTAL PREPAIDS .00 T OT AL VOUCHERS 3� 10li TOTAL DUE VENDOR 35.00 pHr 7N. 126?411-42200-- 3693!.' SAINT-CITY RADAR 70.G0 12 4411-4' ;n-- '369=.1� MAINT-CITY RADAR 70.0() MAL PREPA06 ,00 TOTAL `JOUC ERS 140 (K) TOTAL P'UE I:ENC'OP 140.00 - cr - -4 C5"} 1 MAINT-9"_' G.K'. TRI,r,_! 1h?1. 1 L"`Jr1't4 TOTAL PREPAIDE T01'81 VOUCH:' S TUT:AL DUE VENDOR 1,400,91 t ECL-, RUPI DATE'. 05;15,'2002 17.16:2,6 FUND XCET-A"7T-FF,7; W .?-ACCT "ICk-II't'O ; RUN DATE: 051151"2002 17,16:26 YOUCHER REGISTEF F`li0E: i15 DUE THFIJ. 0"12112W1 F°rFG'FL PUNTC. T-rrrT_Fc!F CT_ rr � #; :�tib'!�ICE r. r-TcT'Ci�d Wir-1 ir,IT DATE 'J'' 4-5 4 12 { E'_rCPkr11L;`T j TOTrL �,PEFAI1.0 TOTP.L VOUCHERS TDTAL DUE VENDOR _ 0 �;UUTHEDM CALIFORNIA EDIRON -R n�j1- ��}r'-r21 22--- ELECT 5t"C�'PAF;"S 4 i�7'.1" ELECT SVCS-DIST ?9 711.21 ,,Ill`_r1r-~.:_: c_-- ELECT 5E.lS=6`TFrFG CO;TF_ 445. lr¢ E1 ECT SYC5`DIST '� 641.1107 ELECT 5VC5-TR=EC CCPITF;L 11 `.7 , ELECT SVCS - T r;.FFC CONTRL El.._.T 5`J� CO,iT�':'_ ELECT SVCS-TRFFC CCNTFL 44".7`i TOTrL F'R FAIDS O'? TOTAL ` OtUCHERS CC; I ; "hir _•n.�:pT� i AFF ; ..4 w =. r O�Y'rICI�:. 5',C-:-�>�'�-�.' TO SL F`REF'ATDS .^_•C' TCT'AL ,10,U HERS TOTAL ;-LSE VENDOR 1,14 .00 19445 KMTAl--�:/DfiY CELE.E iL=,w T 17 AL F°REPAIDS TOTAL VOUCHERS i u•.l.� C<: IuTHL DUE l;'Ek"MR,, . 1_;PPLIESF;ECh iiTIOP TRIAL PREFAIDC .oee ' Ci. - VO,'Jr, HERS1 -. L 7 TAL ri+E VE^ir,CR =inujMY t, ~41200 34, t,Y TOTAL € REPAIDS .00 TOTAL VOL!CHERS 34.93 TOTAL DUE VENDCF' __-- 0+-1�r . - I;AT LINE CHRUS-AE`: tr it„-:1 T0Th Pr RE PA IDS ,r,n T01TAL VOUCHERS TOTAL rlti7 VEN-X, :' 10.31 Ii6:17 MNTRACT CLASS-E°RING -1,145-50 TDTAL PC'EF'AiDS TOTAL VOUCHERS 14a.`E r.. Li I I Ut Il kl.,,,tJN f B(V RUN BATE: p5/15/2CY02 17:16:26 VOUCHER REGISTER PAGE: 16 DUE THRU: FREFA?C t7 pc=7u A!»U'JT :?HTE TR''JIIMIAS CqA C:;TroRE TOTAL PR.FPAIRS TOI AL VOUCFE R: TOTAL OLE 'lI 7nNf Tf]PND OnI55.44..- - T . T COMM-4/ii 4`_ , 1.) _'. TGTHL PREPAIS TOTAL 1,>UULh?ERS � O _�. _-: TOTAL DUE YENDC'R' 45. (r; `RAPT I N T TYRES 2 T 3TAL PREFAIDS ,r„.: T 0 1 YrllU'FCRE T 07 AL nuc VAN AFF ILIAI'S ;"HK TOT^:'i PREE'AIC`S ,+ TUTFL Vn,,,: HERS $'"'-awiUr"a'Q• -51--12 P}i.SVES,-HRT 6.CU1MM CTE; � . FP,.SVCS-TE ! ? 9054-296401;, PH,v�'CS—REMOTE ACCESS —;21 - _ i. _ PF.S` FiY 14;?='5-4-_ 5:-- __ 2:48C:3"L_rLSMM 7. nR," FILL P's i , J:_ TOTAL F`F;E'r`AIOu ,r -?r, bI- *;LIE ,it n:RY 11'=.44 0"1G,u, _'-n T COMM 4r.. . TOTAL rREPATIS rip lT",'4 70TAL DUE VEhiI17R Vic ---Yl 1HR1,11110E PLAN P`' ._ `-'`' MV 0-2.-VISIDN PRrMIUMG: TnTAL PREPAIDS. TOTAL =3UE VENDOR 1 F:IH.=E WWI:, g _:7:.;' PARS'; DEP RE'FUNP-HERITAGE ..rir_ Tr Tr,T1 IM F'tEFh.?I? t!;; 13T'A_ VU"CHEPES moi+"t TST L i`tiE 'VENDOR r.. RLN DATE: 05/15/2002 17.16.26 VOUCHER REGISTER PACE' 17 DUE TH^U. 0`/21112002 LG`LFI` F ";D'uE '—A I Ru'ECT ACCTr, ^: IN'?rl � 1E5�r:I�T hN AMOLNIT N'127 kiflL LEI EDUCATIONN ;:nQ !!, t �- ��`-TTY r 11? -T' C T TAL PPEPAIra MzAL VDL'CLERS WAL,"'UT ;TALI r 'w"ATE. 4�420 PERI r'—CGM" SR CTS' l=.0- A =k` ;--ATER SVCS—.'IS' _S 6 1415541-42126-- WATER SVCS—DIST 41 1 ' 'e5=? -42126-- WATER SVCS--Iiq -39 4- rt015340-42126-- WATER SVCS—PARIKS o TDTAL PREPAID6 TOTAL VOUCHER.~ 25,71-:4.09 TOTAL DUE VENDOR : ._, ^CtG,49 _.- c,'J,'tE! IN LEISURE u Vlr :_ `4- 2- MTG CF;E4iS,MLIPPHEY 5,122' 5q,,p; TOTAL PRE'PAIDS Ci(i IOTA- VOUCHEP cif f,i: TOTAL DUE VENDOR FRll'� 'e?SiC;uT =4•-: 44"�i'-� .1.214 AN SVCS-FC,CL` MTE; 245.Ct�= T"-• T AL PREPAILS ;� ! TOTAL Yri,-ICHERS y45,n:; TOTAL 1,U---VEi 5'r.. F�5 {•C t05EMITE IWATERS U;31`:' 1E:f-41211i`-- 1116 =: MAF;00191998 SUPPLIES,—WATER r:t) 111Q_ MAP EN AL- ,00 (=•Q R�"{; COC!Eh: �iriR .a 24 .00 T0Tk-. FRET IDSS tir; TOTAL VOUCHERS 55,60 TPTAi DUE VEh{Wu rc FRE''DRi TOTAL PREPAIDS7 Cl REPY.1 TOTAL. Vold NERS 2141 1 i2 REPORT I TOTAL S53,001.72 Agenda # 6.5 Meeting Date: CITY COUNCIL AGENDA I 198g TO: Honorable Mayor and Members of the City Council VIA. Linda C. Lowry, City Manager p f ' TITLE: Rejection of Claim — Diamond Bar Tennis Club Community Assoc. #363 RECOMMENDATION: Carl Warren & Co., the City's claims administrator recomn Council reject the claim filed by the Diamond Bar Tennis Club Community Assoc. #363 21, 2002 FINANCIAL IMPACT: There is no financial implication associated with rejecting this claim for damage is for approximately $30,000. Should the claim be successful, it will be JPIA. BACKGROUND: On April 30, 2002, the Diamond Bar Tennis Club Community Associa filed a Claim for Damages with the City alleging that the "sprinkler/irrigation system" adjacE Sycamore Canyon Park had been damaged/destroyed by park users. Carl Warren & Co., investigation, has determined that the claim appears to be one of extremely questionable li has therefore recommended denial. Upon action by the City Council, appropriate notice st to the claimant and Carl Warren & Co. PREPARED BY: Tommye Cribbins, Asst. City Clerk REVIEWED BY: Department He9d Im Deputy City Manager NI the City claim. The paid by the ion #363 nt to ility and I be sent May 6, 2002 TO: The City of Diamond Bar ATTENTION: Tommye Cribbins, Asst. City Clerk RE: Claim Diamond Bar Tennis Club Community Assoc ##363 vs. The City of Diamond Bar Claimant Diamond Bar Tennis Club Community Assoc #363 D/Event 5/1/2001 Rec'd Y/Office 4/30/2002 Our File S -133838 -SW Q We have reviewed the above captioned claim and request that you take the action indicated elow: CLAIM REJECTION: Send a standard rejection letter to the claimant. Please provide us with a copy of the notice sent, as requested above. If you have any questio s please contact the undersigned. Very truly yours, CARL WARREN & COMPANY t/ Dwight J. Kunz cc: CJPIA w/enc. Attn.: Executive Director CARL WARREN & CO. CLAIMS MANAGEMENT -CLAIMS ADJUSTERS 750 The Cih' Drive Str 4(N) - Change, CA 92868 Mail: P.O. Hos 25180 - Santa Ana, Ca 92799-5180 Phone: (714) 740-7999 1 xt. 140- (800) 572-6900 Pae (714) 7409412 Agenda # _ Meeting Date: CITY COUNCIL AGENDA TO: Honorable Mayor and Members of he City Council VIA: Linda C. Lowry, City Manager TITLE: Exoneration of Grading Bond (Surety Company of the Pacific Bond No. M1 amount of $12,768.00 for Parcel Map 23382 (The Dolezal Company). RECOMMENDATION: It is recommended that the City Council approve the exoneration of Grading Bond (Surety of the Pacific Bond No. M102028) in the amount of $12,768.00 for Parcel Map 23382 and City Clerk to notify the subdivider and Surety Company of the Pacific of this action. FISCAL IMPACT: This action has no fiscal impact on the City. BACKGROUNDMISCUSSION: In accordance with Section 66462 of the Subdivision Map Act, the City entered into agrees the subdivider, The Dolezal Company, to complete grading improvements for Parcel Map subdivider guaranteed faithful performance of said agreement by posting with the City a sl for grading. The City has confirmed that the grading improvements are completed. The su has now requested exoneration of the surety bond for grading improvement to be authoriz PREPARED BY: John L. Ilasin, Assistant Engineer Date Prepared: May 14, 2002 REVIEWED BY: David . Liu Ja es DeSt fano Director of Public Works Deputy City Manager Attachments: Letter of Request, dated February 8, 2002 RT in the ompany rect the nt with 382. The ty bond viler THE DOLEZAL COMPANY 4251 South Higuera Street, San Luis Obispo, California 93401 (805) 544-3990 FAX (805) 784-0888 8 February 2002 Mr. David Liu, City Engineer, City of Diamond Bar 21825 East Copley Drive Diamond Bar, California 91765-4178 RE: Payment of Fees and Request for Final and Bond Release of Rough Grading for Map 23382. Dear Mr. Liu, Enclosed is our check for $2,085.02 which is the total of the invoices that the City of Diaond Bar has received from the firm of Leighton and Associates. By another letter 1 have submitted and attached 2 copies of what Leighton wanted which as a Slope Stability Analysis, both static and pseudostatic, assuming water accumulates in the ke and assuming a static phreatic water surface starting at the toe of the slope and extending to ards Steeplechase Lane. The results of the submitted analysis indicate that the slope will be sLable with very good safety factors, as built, even under a saturated condition that will likely not ever happen in the future. There is no evidence of any ground water or sources in the subdrain arc as. Please provide the final approval of the Rough Grading that was completed in October of (16 months ago) and the release of the grading bond. / 29 "! Mr. John L. Ilasin, Associate Engineer Mr. Robert E. Knudsen, esq. Sincerely,_., Warren F. Dolezal, 1 FIB/ 'y�q�20T C''irp'SSe�.y� CITY COUNCIL Agenda: 6.7 Meeting Date: May 21 AGENDA REPOR TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manage/,"y TITLE: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAM+ BAR APPROVING THE INSTALLATION OF MULTI -WAY STOP SIS AT SUMMITRIDGE DRIVE AND SOFTWIND DRIVE. ND NS That the City Council approve Resolution No. 2002 -XX, A RESOLUTION OF THE qITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE INSTALLATION qF MULTI -WAY STOP SIGNS AT SUMMITRIDGE DRIVE AND SOFTWIND DRIVE. FINANCIAL IMPACT: The installation of multi -way stop signs will be approximately $250 and will be fundod by the City's signing and striping maintenance budget allocated for this FY 2001-2002. BACKGROUND: There have been concerns raised by residents regarding speeding in the vicini y of Summitridge Park. The issue was reviewed and discussed at the Traffic and Transportation Commission meeting of April 11, 2002. See Attachment A. Althe meeting of April 11, 2002, the Commission recommended to install multi -way stop igns on Summitridge Drive and Softwind Drive. The recommendation also requested staff to return to Commission in six months with a report on the effectiveness of the multi way stop signs and to include a possible recommendation for the installation of a multi stop at the intersection of Brookwood Drive and Summitridge Drive. The traffic concerns along Summitridge Drive have been reviewed several times d ring 1998, 1999, and 2000. Initially, a comprehensive multi -way stop sign warrant analysis was completed in December 30, 1997. This investigation evaluated the feasibility of multi -way stop signs at various intersections throughout the City, including Summit idge Drive/Thunder Trail, Summitridge Drive/Breckenridge Drive, Summitridge Drive/So ind Drive, and Summitridge Drive/Brookwood Drive. The request was to mitigate spe ding through these continuous lengths of street. The warrant analysis was based on the State of California Departn Transportation's (Caltrans) criteria as outlined in the Traffic Manual. These include 24-hour traffic count data, speed surveys, and accident history at interse The Caltrans criteria typically applies to arterial and collector streets and doe: adequately address the needs on residential/neighborhood streets. As it is al impossible to meet the warrants of the Caltrans policy, the City has utilized SPE lower thresholds to be more applicable to residential/neighborhood streets. T include, but not limited to, traffic volume, accidents, visibility, speed and cro: residential collectors. As shown on Attachment "B", the Institute of Transport Engineers requires two of these five factors for consideration of a multi -way stop. This warrant study was updated with further review of roadway geometries, A issues, speed and safety. Summitridge Drive has a 60' right-of-way with a paved of 40'. As shown on the attached aerial map, there is a horizontal curve in the vici 1446 to 1402 Summitridge Drive Oust south of Softwind Drive) and a reverse hori curve in the vicinity of 1358 to 1302 Summitridge Drive Oust north of Softwind that may impair the motorist's visibility. Currently, there are multi -way stops at the intersections of Summitridge Drive/Tl Trail and Summitridge Drive/Breckenridge Drive. Softwind Drive is approxi 1050' north of the intersection of Grand Avenue/Summitridge Drive, and approxi 1,000' south of the intersection of Summitridge Drive/Brookwood Dr. Accident history for Summitridge Drive from Grand Avenue to Thunder Trail researched for the past five (5) years. Between January 1, 1998 and March 2, 2 only four (4) accidents were reported along this 2,800' length of street (two accider 1999, and one accident in 2000 and one in 2001). None of the accidents have occi near the intersection of Summitridge Drive and Softwind Drive. The Diamond speed trailer was deployed on Summitridge Drive near the intersection of SO Drive on April 2, 2002. The following is a summary of the data obtained. See s survey for complete information on Attachment "C". Date Aril 2, 2002 Time 6:00 a.m. to 5:45 p.m. Total Vehicles 1235 Maximum Speed 41 mph Average Speed 27.57 mph_. 85 fn Percentile 31 mph Directly across from 1410 Summitridge Drive is the driveway access to the parking lot for Summitridge Park. Currently, motorists may have a tendency to in their speed after entering Summitridge Drive from Grand Avenue as there are r signs for approximately 1,950' until they reach Breckenridge Drive. Due to hoi curves on both sides of the park entrance, visibility is limited to motori of ;ria S. not lost 1fic/ ese Sing tion bility vidth ty of )ntal rive, nder ately ately was 002, is in i rred Bar wind ipper ease stop ontal 3 on Summitridge Drive as well as those motorists entering or exiting the park. A multi way stop at the intersection of Summitridge Drive and Softwind Drive would prohibit motorists from gathering too much speed along this segment of street and therefore act as a traffic calming measure. Based on the above information, the intersection of Summitridge Drive and Soft�vind Drive meets the criteria in regards to visibility and speed. Sharon Gomez, Management Analyst REVIEWED BY: Q601'd T Liu Director of Public Works Jaes DeSte no Deputy City Manager Attachments: Resolution No. 2002 -XX Aerial Map Attachment A — Minutes of the Traffic & Commission dated April 11, 2002 Attachment B — ITE Stop Sign Criteria Attachment C - Smart Survey Info. Transportation t RESOLUTION 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA APPROVING THE INSTALLATION OF MULTIWAY STOP SIGNS ON SUMMITRIDGE DRIVE AT SOFTWIND DRIVE LOCATED IN THE CITY OF DIAMOND BAR, CALIFORNIA. Recitals (i) The Traffic and Transportation Commission considered this matter at a meeting on April 11, 2002. (ii) At the meeting of April 11, 2002, the Traffic and Transportation Commission iblic determined that the installation of Multiway Stop signs on Summitridge Drive at Softwind Prive will enhance and improve the public health, safety and welfare. (iii) The Traffic and Transportation Commission recommends the installation of Multiway Stop signs on Summitridge Drive at Softwind Drive. Resolution NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES HEIEBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: 1. Said action is pursuant to Sections 10.08.010 and 10.08.080 of the City of Diamond Bar Municipal Code, as heretofore adopted; 2. The City Council hereby finds the public health, safety and welfare will bel best protected by the installation of Multiway Stop signs on Summitridge Drive at Softwind Drive as herein prescribed; 3. The City Council of the City of Diamond Bar hereby authorize and direct tho City Engineer to cause said Multiway Stop signs to be installed. 1 The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED AND ADOPTED this 21St day of May, 2002. Wen P. Chang, Mayor ATTEST: Lynda Burgess, City Clerk I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of tho City Council of the City of Diamond Bar held on the 21St day of May, 2002, by the following AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: LYNDA BURGESS, City Clerk City of Diamond Bar 2 f 1, rry, Y aq 1 c y i y'h f 4' y�sd OR ��� u t � ��i � y� � "' w „�-^ ....-w�,""" ,.�,e.,^•". red � �'' 110, Nx MIA, , IV of t b y r p t TM { IL e" ell r ay `Lr 't isiv- AlJ P rdbl 7'mak.,,, u b niny�, 'xxs%c� y dy p� � APRIL 11, 2002 PAGE 6 Attachment "A" T&T COMMISSION onth's work product be complete to the point of Commission action, e a eed with ChairNirginkar's request for rationale. She felt that no ri t or left ns during commute hours would solve the problem. She a e the Comm ion to direct staff to provide input regarding experienc of other cities. Ray Hallenbe agreed with the request for rationale. owever, he also agreed that this atter has gone on for two years d he would Ike a conclusion to the is -b e. He felt the rationale and st i tics were adequately covered in the volum ous material provided tot Commissioners t the previous meeting. He elieved the cost for speed humps is minimal compared to the cost of forcement. If /Morris is not present next month the matter should be c cluded and rwarded to the Council w thout his vote. The Commission concurred to co ue this matter to the May 9, 12002 meeting. l B. Sheriff's Department Traffic %fety Program DPW/Liu introduced Lt.,Vlaxey who spoke about a city's recently Traffic Safety Progra He reported on the first dra f the program, of which had been pfovided to the Commissioners. C/Torng recoIrRffiended that the city consider incorporating Garden GrgVe safety program such as safe telephone num report sp ding. Perhaps the Neighborhood Watch program Lt. xey said that residents do not have to wait to report a speed co call the department any time and the department will contact the nd let them know they have been observed speeding. VII. NEW BUSINESS A. Summitridge Drive Traffic Concerns. the I to AA/Gomez presented staff's report. Staff recommends that the Traffi and Transportation Commission receive public comments and discuss the conditions of the intersection of Summitridge Drive and Softwind Drive and concur with staff's recommendation for a multi -way stop. Abbas Rajaee, 1426 Summitridge Drive, appreciated staff's r port. Summitridge Drive suffers a very serious safety problem. With constriction of the Community/Senior Center, the residents foresee additional prot lems. He contacted all of his neighbors between Softwind Drive and Grand Avenue and every resident feels the threat of being in danger 01 cars passing through Summitridge Drive with low visibility due to the curvat ire of APRIL 11, 2002 PAGE 7 T&T COMMISSION B. the street. Residents do not believe that a multi -way stop at Sum itridge Drive and Softwind Drive is sufficient to mitigate the possibility of a erious accident. All of the residents in the area have children. When event occur, visitors park their vehicles along Summitridge Drive and it further h mpers the view of people in the vicinity of the park driveway. There have een a number of close calls and because the park is an attraction for the re idents who live across the street, there should be some type of pedestrian c ssing with traffic signals. Additionally, the sidewalk on Summitridge Dri a is a danger zone for pedestrians because of the excessive speed of the vehicles. David Taquera, 1302 Summitridge Drive, said there is no multi -way top at Brookwood Drive. They experience speeders at their intersection al o. In fact, coming down the hill toward Grand Avenue, vehicles are tr veling much faster than they travel at Softwind Drive. He asked the Com ission to revisit this issue. Residents in the area would appreciate a thr a -way stop at Brookwood Drive on Summitridge Drive. Following discussion, C/Kashyap moved, C/Pincher seconded, to ccept staff's recommendation for a multi -way stop sign at the intersect on of Summitridge Drive and Softwind Drive. C/Torng asked that the moti n be amended to include a six month report to the Commission regardi g the effectiveness of the installation and include recommendations for po sible installation of a multi -way stop at the intersection of Brookwood Dri a on Summitridge Drive. C/Kashyap accepted the amendment. C orng seconded the amended motion. Motion carried by the following Ro I Call vote: AYES: COMMISSIONERS: Kashyap, Pincher, Torng, ChairNirginkar NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: VC/Morris hia Parking Needs on Brea Canyon Road. DPW/Liu pre s d staff's report. Staff recommends that the Traffi d Transportation Com on receive public comments, discua is ues and concur with staff's reco ndation to retain the urb markings on the westerly side of Brea Canyon from ming Street beyon the Adelphia driveway. There was no one pres o wished to speak on this r. DPW/Li sponded to C/Kashyap that staff invited the applican ent businesses to tonight's meeting. Attachment "B° 2W1995 20:38 7807443052 040/0'P,OUPIE PAGE 06 All -'Way STOP Continued from Page 2 Conclusion After conducting a search of the all -way STOP warrants adopted in San Francisco Bay Arsa.jurisdl tions and using engineering judgement, the following criterion for multi -way STOP installations are recomn ended for neighborhood streets. Multi -Way STOP Installation Criteria for Neighborhood Streets Factors to Consider Criteria An intersection mveffi two of the crlteria is considero a candidate for an all -way STOP sr installation Volume Total intersection vehicle volume must be equal to or greater th n 300 vehicles per hour for at least 8 hours during the day (pedestri n and vehicular volumes can be combined). AND Side street intersection volumes must be at least 113 of the tot I intersection vehicle volume for the same B hours. Accidenta 3 or more accidents within the previous 12 month period (Accide t types must be correctable through STOP sign installation . sibility Intersection sight distance must be equal to or less than 150 tee .eed L The 85th percentile speeds must be equal to or greater than 30 mph rossing Residential Intersecting streets are collectors and distribute residential traffic t Collectors several residential streets and/or cul-de-sacs. AND Volumes on both streets must be nearly equaf (no greater than a 40 percent to 60 percent split). The volume criteria can be reduced to So percent It all adjustment factors are islet See AX Way STOP on Page 4 Volume Adjustment Factors ► Residential frontage with a 25 mph speed limit. ► Neither street width exceeds 40 feet. ► No other STOP Signs or Signals within 600 feet. ► Intersection is located near an activity center (i.e., School, park, pool) AND at least 25 children walk or bike through the intersection during any two hours during the day. Attachment "b" SMART SURVEY [NFO <Summitridge at Softwind> <Clear, drp POSTED SPEED LIMIT: <25 MPH> SURVEY STARTED: <2002104101 18:00> FILENAME: 02040118.DAT MIN SPEED ALLOWED <11> MAX SPEED ALLOWED 000> TOTAL VEHICLES = 1235 MINIMUM SPEED = 12 MAXIMUM SPEE = 41 AVERAGE SPEED = 27.57 50th PERCENTILE = 28 85th PERCENTIL = 31 TEN MILE PACE = 23 to 32 END OF REPORT 0 Q LO U LO 0 � E E (U a o m a) II O N N M U N II a SJLo U > � E E (U a o m a) SJLo a co � m a� CL 2 0 Lo CL O II LOO C N y-' E a to r 11 .J N II OL -- o M UN E >_-- ai ECD N ��c� �U o ) o o N N r r SJLo (0 LO m cly ce) 0 (D a. cr) (1) ce) CL N CO --- --- > L) < CN E E x < 06 0) < E -------- (u cn (D .4.1 r_ N ------------- 2 < _0 C\l CL li CO 0 CO CD (D -0 6 0 > CD E cc w CD a Cl) N < CO E (D :3 CD CD E (a W OL > < LU E CD cu (D C) a) C\j 0 C) C%4 C) co LO 0 Lo LO LO CD LO C) LO 0 C\l Tl- 0 0 pa@dS 2 (D Q E Cfl H 2 CL cn m CN C --- -- - 0. to MCV) N 0 - — co r— cy) c� U co > k E E� U cD > U = M _ IL (D a N x 2 I-- C- F— __ rn 2 (D Q E Cfl H 2 cn m � -- C: LO N c� 0 co V1 N p N > - f0 Q -- - N Etm Em cn E > cm 0)N o Q W cn U _ N -- " a -- 4 c O O O Ln O LO O CD LO LO v IT Ul) O LO O u) O LO M M N N sled �' CITY COUNCIL Meeting AGENDA REPORT res/ TO: Honorable Mayor and Member's of the City Council VIA: Linda C. Lowry, City Manager iii//////�/ TITLE: A RESOLUTION OF THE CITY OUNCIL OF THE CITY DIAMOND BAR TO DECLARE THE CITY'S INTENTION TO L AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTI NO.38 AND DIRECT THE CITY CLERK TO ADVERTISE PUBLIC HEARING BEFORE THE COUNCIL AT THE JUNE 18, i REGULAR MEETING. RECOMMENDATION: That the City Council approve the Engineer's Report, adopt the attached R solution No. 2002 -XX, To Declare The City's Intention To Levy And Collect Assessm nts For Landscape District No. 38 And Direct The City Clerk To Advertise The Public Hearing Before The Council At The June 18, 2002 Regular Meeting. FINANCIAL SUMMARY: There will be no impact on the City's General Funds. As shown on the attached E gineer's Report, the $264,870 of assessment generated by this District is proposed to pa for the operation, maintenance costs, and Capital Improvements budgeted in special fund 00. 138. BACKGROUND/DISCUSSION: The attached Engineer's Report for the City's Landscaping Assessment District Number 38, which is prepared pursuant to provisions of the Landscaping and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highways Code of the State of California, includes authority for the report, estimated costs of improvements, a diagram for the District and the assessments. The estimated number of parcels within the District is 17,658 parcels, Theamount assessed upon the lands within District Number 38 for Fiscal Year 2001-2002 was $15.00 per parcel. The amount to be assessed for Fiscal Year 2002-2003 is to remain at $15.00 per parcel. The assessments will be utilized towards the general maintenance of City's medians and parkways. The proposed assessment has been determined to be exempt from the pro isions of Proposition 218 as set forth in section 5 (a): Any assessment imposed eXCILisively to finance the capital costs or maintenance and operation expenses for sidewalks, streets, sewers, water, flood control drainage systems or vector control. Prepared By: David G. Liu/Sharon Gomez REVIEWED BY: r Dav fu James DeStefino RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR TO DECLARE THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 38 AND DIRECT THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING BEFORE THE COUNCIL AT THE JUNE 18, 2002 REGULAR MEETING A. RECITALS. (i) Heretofore the City of Diamond Bar Assessment District No. 38 was cr ated pursuant to Part 2 of Division 15 of the California Streets and Highways Cod (§§ 22500, et. seq.). (ii) The City Engineer has prepared, filed with the City Clerk and preser this Council a report relating to said assessment district pursuant to the provisi, the California Streets and Highways Code § 22623. (iii) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION. NOW, THEREFORE, THE City Council of the City of Diamond Bar does I find, determine and resolve as follows: 1. The Recitals, as set forth in Part A of this Resolution, are in all re true and correct. 2. The above-described report submitted by the City Engineer relating to of Diamond Bar Assessment District No. 38 is hereby approved as filed. 3. This Council hereby declares its intention to levy and collect assessor during fiscal year 2002-03 pursuant to Part 2 of Division 15 of the Streets and High Code of the State of California, known as the "Landscaping and Lighting Act of 1 within that area designated "City of Diamond Bar Assessment District No. 38, shown on Exhibit "A-1" attached hereto and incorporated herein by reference. 4. A general description of the improvements proposed for aforementioned district is as follows: I i e of City nts ays 72,' as The installation, maintenance and servicing of landscaping an any facilities which are appurtenant thereto or which are necessary or conveni nt for the maintenance and servicing thereof, including but not limited to, pair, removal or replacement, grading, clearing, removal of debris, pr ning, fertilization, pest control and weed control, and the installation or construct on of appurtenant facilities, including curbs, gutters, walls, sidewalks or pavi g, or water, irrigation, drainage, or electrical facilities. Said installation, mainte ance and servicing of the landscaping and installation, maintenance and servici g of related work shall be within the area of Assessment District No. 38 as sho n on Exhibit "A-1." The location and type of improvement is shown on Exhibit 'B -I," as attached hereto and incorporated herein by reference. 5. Reference is hereby made to the report of the City Engineer relating t the aid assessment district hereinabove approved. Said report is on file with the City lerk of the City of Diamond Bar and contains a full and detailed description o the improvements, the boundaries of the assessment district and contains the prop sed assessments upon assessable lots and parcels of land within City of Diamond Bar Assessment District No. 38 for fiscal year 2002-03. Said proposed assessment p r lot is the amount of $15.00, the same amount which was levied in fiscal year 2001-02. 6. This Council hereby fixes 7:00 p.m. on June 18, 2002 in the South oast Air Quality Management District Auditorium, 21825 East Copley Drive, Diamond Bar, California, as the time and place for a hearing before this Council on this question o the levy of the proposed assessments on assessable lots with City of Diamond Bar Assessment District No. 38 for fiscal year 2002-03 and hereby gives notice of aid hearing. 7. The City Council hereby determines and declares that the prop sed assessments constitute a continuation of assessments existing on the effective dat of Article XIIID of the California Constitution, that the assessments are imp sed 2 exclusively to finance the capital costs and maintenance and operation expensos for streets and sidewalks and that the assessments are exempt from the requirements of Article XIIID, Section 4 of the California Constitution. 8. The City Clerk shall: (a) Certify to the adoption of this Resolution; and (b) Cause a true and correct copy of this Resolution to be published pursuant to California Government Code § 6061. PASSED, ADOPTED AND APPROVED this _ day of , 2002. Wen Chang, Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby ertify that the foregoing Resolution was passed, approved and adopted at the r gular meeting of the City Council of the City of Diamond Bar held on the ^ day of 2002, by the following Roll Call vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Lynda Burgess, City Clerk City of Diamond Bar IS .g �bpi't4 -Pa COUNTY SHEET 10F 1 SHEET EXHIBIT "A-1° ' SAN R ASSESSMENT DIAGRAM I ASSESSMENT DISTRICT N0.38 FISCAL YEAR 2002-03 for the CITY OF DIAMOND 7R ., tnisBnP - KASSOC IN . ENGINEER'S REPORT Update of ASSESSMENT DISTRICT NO. 38 Fiscal Year 2002-03 CITY OF DIAMOND BAR Preliminary: May 21, 2002 Prepared by: GFB-FRIEDRICH & ASSOC., INC. 6529 Riverside Avenue, Suite 230 Riverside, CA 92506 TABLE OF CONTENTS INTRODUCTION BOUNDARIES OF DISTRICT IMPROVEMENTS Landscaping FINANCIAL ANALYSIS Revenue Appropriations METHOD OF APPORTIONMENT ASSESSMENT ASSESSMENT ROLL EXHIBITS Exhibit "A-1 " - Assessment Diagram Exhibit 'B-1 " Improvement Map INTRODUCTION Pursuant to the order of the City Council of the City of Diamond Bar, this report is prep red in compliance with the requirements of Article 4, Chapter 1, Landscaping and Lighting Act lof 1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California. This report presents the engineering analysis for the 2002-03 Fiscal Year for the district as: ASSESSMENT DISTRICT NO. 38 CITY OF DIAMOND BAR (Hereinafter referred to as "District"). This District, by special benefit assessments, provides funding for the maintenance of landscaped areas owned by the City of Diamond Bar which are located in public right; within the City of Diamond Bar. Section 22573, Landscaping and Lighting Act of 1972, requires assessments to be levied according to benefit rather than according to assessed value. The section states: "The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount a] all assessable lots or parcels in proportion to the estimated special benefits to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing vith Section 5000)) [of the Streets and Highways Code, State of California]." As the assessments are levied on the basis of benefit, they are considered a user's fee, not tax, and, therefore, are not governed by Article XIIIA of the California Constitution. Properties owned by public agencies, such as a city, county, state or the federal government, are not assessable by law. BOUNDARIES OF DISTRICT The boundary of the District is completely within the City limits of the City of Diamond and is shown on the Assessment Diagram (on file in the office of the City Clerk at the Ci Hall of Diamond Bar as Exhibit "A-1 "). All parcels of real property included within the District are described in detail on maps on file in the Los Angeles County Assessor's off IMPROVEMENTS The facilities and items of servicing and maintenance included within the District are as follows: Landscaping Servicing means the furnishing of water for the irrigation of any landscaping, the opera any fountains, or the maintenance of any other improvements. Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of any improvement, including: Repair, removal or replacement of all or any part of any landscape improvement. 2. Providing for the life, growth, health and beauty of landscaping, including with limitation, cultivation, irrigation, trimming, spraying, fertilizing, or treating for or injury. The removal of trimmings, rubbish, debris and other solid waste. of Improvements to be serviced and maintained include, but are not limited to, median island and parkway landscaping on major streets and thoroughfares in the City of Diamond Bar. Exhibit B-1, ° attached hereto, shows the location and extent of the landscaping improvements to be maintained by the proceeds from this assessment district. Brea Canyon Road Streetscape Improvements Project from Pathfinder Road to the Southe y City Limit is eligible under District No. 38 and is hereby included for maintenance, althogh it is not designated in Exhibit B-1. FINANCIAL ANALYSIS The estimated funding for maintenance and servicing of landscaping for the update of Assessment District No. 38 for the 2002-03 Fiscal Year is as follows: 2002-03 Recommended Budget Revenue: Appropriation Fund Balance (from FY 2001-02) $ 367,825 Property Tax — Special Assessments 264,870 Interest Revenue 20,000 TOTAL $ 652,695 Appropriations: Personnel Services Salaries $ 16,950 City Paid Benefits 220 Retirement 1,980 Worker's Compensation Expense 690 Short/Long Term Disability 10 Medicare Expense 250 Cafeteria Benefits 2,650 Operating Expenses Advertising 2,000 Utilities 92,940 Maintenance -Grounds & Bldg 15,000 Professional Services 20,600 Contract Services 68,325 Capital Outlay Capital Improvements * 15,000 Transfer to CIP Fund ** 412,410 Reserve for Future Capital Improvements 3,670 TOTAL $ 652,695 Includes replacement of irrigation controller clocks (10 controllers @ $1,500/each) ** Grand Avenue Median (40%) ($38,400). Slope Maintenance Easements — S/E Corner of Diamond Bar Blvd. at Temple Ave. and Eastside of Diamond Bar Blvd. at S. Golden Springs ($128,000). Landscape Improvements —Diamond Bar Blvd. between Maple Hill Rd. and Mountain Laurel Way ($128,140). Landscape Improvements —Pathfinder Rd. at Evergreen Springs Dr. ($55,120). Landscape Improvements — BCR at Gerrndal St. ($34,460). Landscape Improvements — Golden Springs Dr. at Adel Ave. ($28,290). Plans and Specifications Plans and specifications showing the general nature, location and extent of the proposed improvements are on file in the office of the City Clerk and available for public inspecti METHOD OF APPORTIONMENT The net amount to be assessed upon lands within the District in accordance with this rep rt is apportioned by a formula and method which fairly distributes the amount among all asses abl lots or parcels in proportion to the estimated benefits to be received by each lot or parcel fron the improvements, namely the maintenance and servicing of public landscaping improve ent: within such District. The maintenance and servicing of public landscaping improvement installed and constructed in public places in the City of Diamond Bar provides a special b net which is received by each and every lot or parcel within the District, tending to enhance iheir value. The primary benefits of landscaping are as set forth below: Beautification of the streets which are used by all of the residents in Diamond Bar A sense of community pride resulting from well-maintained green spaces. The enhancement of the value of property which results from the foregoing Existing land use information indicates that well over 90 percent of the parcels within the of Diamond Bar are residences. Because the special benefits derived apply equally to all residents and parcels, it has been determined that all assessable parcels would receive the net assessment. ASSESSMENT The amount to be assessed upon the lots and parcels within the District and the amount apportioned to each assessable parcel within the District is shown in the table below. Estimated Assessment Requirements: $264,870 Estimated Number of Parcels: $ 17,658 Estimated Assessment Per Parcel: $ 15.00 2001-02 Assessment Per Parcel: $ 15.00 2002-03 Assessment Per Parcel: $ 15.00 Difference: $ 0.00 ASSESSMENT ROLL The individual 2002-03 assessments, tabulated by Assessor's parcel number, are shown on an Assessment Roll on file in the Office of the City Clerk of the City of Diamond Bar as Exhibit "C" and are made a part of this report by reference. (The Assessment Roll is not included in this report due to its volume.) Dated: 2002 GFB-FRIEDRICH & ASSOC., INC. P,. NC. 2786! � EXPN A. cavi EXHIBITS SAN EXHIBIT "A -t" ASSESSMENT DIA ASSESSMENT DISTF FISCAL YEAR 20 forthe CITY OF DIAMOND SHEET t OF 1 SHEET T N0.38 -03 GF6ASSHO�(�_GINC� l Xl dic SKEET l Of i SKEET LEGEND �•� ASSESSMENT IsiPIOT BOUNOAPY •......• PARIAM AREAS TO BE MAINTAINED MEDIANS; A. DIAMOND BAR BLVD. 0. GRAND AVE. l.iy l i CGOLDEN SPRINGS IT 151 FWY OVE BOSSING J, TO WEST CITY LIMITS f.. C� PAPNWAYs. T 1 0 GPAiD AVE SUMMIT P DGE TO . DIAMOND BAP BLVD. HORTN AGE E. TTEMPLE-0-EAR BLVO, TO DEM SPRINGS RD, SOUTH 54DE AREA: �.FTUR: 6.9 ACRES GROUND COVER 0.63 ACRES SAN EXHIBIT "B -i" ASSESSMENT DISTF ICT N0.38 FISCAL YEAR 20,32-03 forthe CITY OF DIAMOND 3AR Agenda # _ Meeting Date: CITY COUNCILj1i1j° AGENDA REPO �98a TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City ManageV5f D TITLE: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR TO DECLARE THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 39 AND DIRECT THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING BEFORE THE COUNCIL AT THE JUNE 18, 2002 REGULAR MEETING RECOMMENDATION: That the City Council approve the Engineer's Report, adopt the attached Resolutio No. 2002 -XX, To Declare The City's Intention To Levy And Collect Assessmentsl For Landscape District No. 39 And Direct The City Clerk To Advertise The Public He ring Before The Council At The June 18, 2002 Regular Meeting. FINANCIAL SUMMARY: There will be no impact on the City's General Funds. As shown on the alta hed Engineer's Report, the $164,450 of assessment generated by this District is propos d to pay for the operation, maintenance costs, and Capital Improvements budget d in special fund No. 139. BACKGROUND/DISCUSSION: The attached Engineer's Report for the City's Landscaping Assessment District Number 39, which is prepared pursuant to provisions of the Landscaping and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highways Code of the Stata of California, includes authority for the report, estimated costs of improvements, a dia ram for the District and the assessments. The estimated number of parcels within the District is 1,265 parcels. The am unt assessed upon the lands within District Number 39 for Fiscal Year 2001-2002 lwas $130.00 per parcel. The amount to be assessed for Fiscal Year 2002-2003 is to re ain The proposed assessment has been determined to be exempt from the provisio sof Proposition 218 as set forth in section 5 (b): Any assessment imposed pursuan to a petition signed by the persons owning all of the parcels subject to the assessment t the time the assessment is initially imposed. Prepared By: David G. Liu/Sharon Gomez REVIEWED BY: Davi . eTU Director of Public Works Attachments: Resolution No. 2002 -XX Engineer's Report J es DeStef no Deputy City Manager RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR TO DECLARE THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 39 AND DIRECT THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING BEFORE THE COUNCIL AT THE JUNE 18, 2002 REGULAR MEETING A. RECITALS. (i) Heretofore the City of Diamond Bar Assessment District No. 39 was created pursuant to Part 2 of Division 15 of the California Streets and Highways Cod (§§ 22500, et. seq.). (ii) The City Engineer has prepared, filed with the City Clerk and present d to this Council a report relating to said assessment district pursuant to the provisio s of the California Streets and Highways Code § 22623. (iii) No substantial changes in existing improvements are proposed for said Assessment District No. 39. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION. NOW, THEREFORE, THE City Council of the City of Diamond Bar does h reby find, determine and resolve as follows: 1. The Recitals, as set forth in Part A of this Resolution, are in all resr ects true and correct. 2. The above-described report submitted by the City Engineer relating tc City of Diamond Bar Assessment District No. 39 is hereby approved as filed. 3. This Council hereby declares its intention to levy and collect assessments during fiscal year 2002-03 pursuant to Part 2 of Division 15 of the Streets and Highways Code of the State of California, known as the "Landscaping and Lighting Act of 1972," within that area designated "City of Diamond Bar Assessment District No. 39,' as shown on Exhibit "A-2" attached hereto and incorporated herein by reference. 1 4. A general description of the improvements proposed for the aforementioned district is as follows: The maintenance and servicing of landscaping and any facilities which are appurtenant thereto or which are necessary or convenient for the mainte ance and servicing thereof, including but not limited to, repair, removal or replacement, grading, clearing, removal of debris, pruning, fertilization, pest control and lVeed control, and the installation or construction of appurtenant facilities, including curbs, gutters, walls, sidewalks or paving, or water, irrigation, drainag , or electrical facilities. Said maintenance and servicing of the landscaping and installation, maintenance and servicing of related work shall be within thea a of Assessment District No. 39 as shown on Exhibit "A-2." The location and tya of improvement is shown on Exhibit "B-2," as attached hereto and incorpo ated herein by reference." 5. Reference is hereby made to the report of the City Engineer relating t the said assessment district hereinabove approved. Said report is on file with the City Jerk of the City of Diamond Bar and contains a full and detailed description o the improvements, the boundaries of the assessment district and contains the prop sed assessments upon assessable lots and parcels of land within City of Diamond Bar Assessment District No. 39 for fiscal year 2002-03. Said proposed assessment per lot is the amount of $130.00, the same amount which was levied in fiscal year 2001-02. 6. This Council hereby fixes 7:00 p.m. on June 18, 2002 in the South Coast Air Quality Management District Auditorium, 21825 East Copley Drive, Diamond Bar, California, as the time and place for a hearing before this Council on this question the levy of the proposed assessments on assessable lots with City of Diamond Bar Assessment District No. 39 for fiscal year 2002-03 and hereby gives notice of said hearing. W, 7. The City Council hereby determines and declares that the proposed assessments constitute a continuation of assessments existing on the effective date of Article XIIID of the California Constitution, that the assessments are imposed pursuant to a petition signed by the persons owning all of the parcels subject to the asses ment at the time the assessment was initially imposed and that the assessments are a empt from the requirements of Article XIIID, Section 4 of the California Constitution. 8. The City Clerk shall: (a) Certify to the adoption of this Resolution; and (b) Cause a true and correct copy of this Resolution to be published pursuant to California Government Code § 6061. PASSED, ADOPTED AND APPROVED this _ day of , 2002. Wen Chang, Mayor 3 I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby dertify that the foregoing Resolution was passed, approved and adopted at the r gular meeting of the City Council of the City of Diamond Bar held on the day of 2002, by the following Roll Call vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Lynda Burgess, City Clerk City of Diamond Bar 4 INTRODUCTION Pursuant to the order of the City Council of the City of Diamond Bar, this report is prep; compliance with the requirements of Article 4, Chapter 1, Landscaping and Lighting Act 1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California. This report presents the engineering analysis for the 2002-03 Fiscal Year for the district as: ASSESSMENT DISTRICT NO. 39 CITY OF DIAMOND BAR (Hereinafter referred to as "District") This District, by special benefit assessments, provides funding for the maintenance of landscaped areas owned by the City of Diamond Bar which are located in public right; within the City of Diamond Bar. Section 22573, Landscaping and Lighting Act of 1972, requires assessments to be levied according to benefit rather than according to assessed value. The section states: "The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount ai all assessable lots or parcels in proportion to the estimated special benefits to be received by each such lot or parcel from the improvements. in way The determination of whether or not a lot or parcel will benefit from the improvenients shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing ith Section 5000)1 fof the Streets and Hiuhways Code. State of Californi: BOUNDARIES OF DISTRICT The boundary of the District is shown on the Assessment Diagram (on file in the office o the City Clerk at the City Hall of Diamond Bar as Exhibit "A-2"). All parcels of real proper y included within the District are described in detail on maps on file in the Los Angeles Co my Assessor's office. 1UNWziI-ONVOy The facilities and items of servicing and maintenance included within the District are as follows: Landscaping Servicing means the furnishing of water for the irrigation of any landscaping, the operatic n of any fountains, or the maintenance of any other improvements. Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of any improvement, including: Repair, removal or replacement of all or any part of any landscape improvement. 2. Providing for the life, growth, health and beauty of landscaping, including with) limitation, cultivation, irrigation, trimming, spraying, fertilizing, or treating for or injury. 3. The removal of trimmings, rubbish, debris and other solid waste. The purpose of Assessment District No. 39 is for the maintenance and servicing of min slopes and open spaces within the District. Exhibit "B-2," attached hereto, shows the 1 and extent of the landscaping improvements to be maintained by the proceeds from this assessment district. FINANCIAL ANALYSIS The estimated funding for maintenance and servicing of landscaping for the update of Assessment District No. 39 for the 2002-03 Fiscal Year is as follows: 2002-03 Revenue: Reserve Fund Balance (from FY 2001-02) $ 196,980 Property Tax and Assessments 164,450 Interest Revenue 8,000 TOTAL $ 369,430 Appropriations: Personal Services Salaries $ 16,950 City Paid Benefits 220 Retirement 1,980 Worker's Compensation Expense 690 Short/Long Term Disability 10 Medicare Expense 250 Cafeteria Benefits 2,650 Operating Expenses Advertising 2,000 Utilities 61,160 Maintenance -Grounds & Bldg. 15,000 Professional Services 6,000 Contract Services 57,900 Capital Outlays Miscellaneous Equipment* 20,000 Capital Improvements ** 5,000 Reserve for Future Capital Improvements 179,620 TOTAL $ 369,430 * Includes replacement of irrigation controller clocks. ** Painting of block wall and wrought iron along Grand Avenue between Summitridge Dr. and East City Limit. As funds become available, it is planned to update equipment in each of the district's mini -parks. 4 CITY COUNCIL Agenda # Meeting Date: May 21 2002 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manager An TITLE: A RESOLUTION OF THE CITY COUNCIL OF THE CITY DIAMOND BAR TO DECLARE THE CITY'S INTENTION TO LE AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT I 41 AND DIRECT THE CITY CLERK TO ADVERTISE THE PUB HEARING BEFORE THE COUNCIL AT THE JUNE 18, 2 REGULAR MEETING RECOMMENDATION: That the City Council approve the Engineer's Report, adopt the attached Resol tion No. 2002 -XX, To Declare The City's Intention To Levy And Collect Assessments For La dscape District No. 41 And Direct The City Clerk To Advertise The Public Hearing Beore The Council At The June 18, 2002 Regular Meeting. a1►1'_1►M/_1 W--111LTA h�J_1Z E There will be no impact on the City's General Funds. As shown on the attached E gineer's Report, the $122,157 of assessment generated by this District is proposed to pa for the operation, maintenance costs, and Capital Improvements budgeted in special fund o. 141. BACKGROUNDIDISCUSSION: The attached Engineer's Report for the City's Landscaping Assessment District Number 41, which is prepared pursuant to provisions of the Landscaping and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highways Code of the State of California, includes authority for the report, estimated costs of improvements, a diagram for the District and the assessments. The estimated number of parcels within the District is 554 parcels. The amount assessed upon the lands within District Number 41 for Fiscal Year 2001-2021 was $220.50 per parcel. The amount to be assessed for Fiscal Year 2021-2003 is to remain at $220.50 per parcel. The assessments will be utilized towards the general maintenance of mini parks slopes, and open space areas within District 41. The proposed assessment has been determined to be exempt from the Proposition 218 as set forth in section 5 (b): Any assessment imposed petition signed by the persons owning all of the parcels subject to the asse time the assessment is initially imposed. Prepared By: David G. Liu/Sharon Gomez REVIEWED BY: David (3'. -Liu Director of Public Works Attachments: Resolution No. 2002 -XX Engineer's Report AIFAA Ja. es DeStef no Deputy City Manager ms of t to a at the RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR TO DECLARE THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 41 AND DIRECT THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING BEFORE THE COUNCIL AT THE JUNE 18, 2002 REGULAR MEETING A. RECITALS. (i) Heretofore the City of Diamond Bar Assessment District No. 41 was created pursuant to Part 2 of Division 15 of the California Streets and Highways Cod (§§ 22500, et. seq.). (ii) The City Engineer has prepared, filed with the City Clerk and present this Council a report relating to said assessment district pursuant to the provisic the California Streets and Highways Code § 22623. (iii) No substantial changes in existing improvements are proposed fot Assessment District No. 41. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION. NOW, THEREFORE, THE City Council of the City of Diamond Bar does he find, determine and resolve as follows: 1. The Recitals as set forth in Part A of this Resolution, are in all rest true and correct. 2. The above-described report submitted by the City Engineer relating t of Diamond Bar Assessment District No. 41 is hereby approved as filed. 3. This Council hereby declares its intention to levy and collect assessr during fiscal year 2002-03 pursuant to Part 2 of Division 15 of the Streets and Higl• Code of the State of California, known as the "Landscaping and Lighting Act of 1 within that area designated "City of Diamond Bar Assessment District No. 41 shown on Exhibit "A-3" attached hereto and incorporated herein by reference. 1 to of said by City M-1 within that area designated "City of Diamond Bar Assessment District No. 41 shown on Exhibit "A-3" attached hereto and incorporated herein by reference. 4. A general description of the improvements proposed for aforementioned district is as follows: The maintenance and servicing of landscaping and any facilities whic appurtenant thereto or which are necessary or convenient for the maintei and servicing thereof, including but not limited to, repair, removal or replace grading, clearing, removal of debris, pruning, fertilization, pest control and control, and the installation or construction of appurtenant facilities, incl curbs, gutters, walls, sidewalks or paving, or water, irrigation, drainac electrical facilities. Said maintenance and servicing of the landscapin( installation, maintenance and servicing of related work shall be within the a Assessment District No. 41 as shown on Exhibit "A-3." The location and t) " as the r are ince lent, Jing , or and a of e of improvement is shown on Exhibit "B-3," as attached hereto and incorporated herein by reference." 5. Reference is hereby made to the report of the City Engineer relating o the said assessment district hereinabove approved. Said report is on file with the City Clerk of the City of Diamond Bar and contains a full and detailed description of the improvements, the boundaries of the assessment district and contains the proposed assessments upon assessable lots and parcels of land within City of Diamon Bar Assessment District No. 41 for fiscal year 2002-03. Said proposed assessment per lot is the amount of $220.50, the same amount which was levied in fiscal year 2001-0?. 6. This Council hereby fixes 7:00 p.m. on June 18. 2002 in the South oast Air Quality Management District Auditorium, 21825 East Copley Drive, Diamond Bar, California, as the time and place for a hearing before this Council on this question of the levy of the proposed assessments on assessable lots with City of Diamond Bar 2 Assessment District No. 41 for fiscal year 2002-03 and hereby gives notice of I said hearing. 7. The City Council hereby determines and declares that the prop sed assessments constitute a continuation of assessments existing on the effective clto of Article XIIID of the California Constitution, that the assessments are imposed pur want to a petition signed by the persons owning all of the parcels subject to the assess ent at the time the assessment was initially imposed and that the assessments are a mpt from the requirements of Article XIIID, Section 4 of the California Constitution. 8. The City Clerk shall: (a) Certify to the adoption of this Resolution; and (b) Cause a true and correct copy of this Resolution to be publ pursuant to California Government Code § 6061. PASSED, ADOPTED AND APPROVED this , day of , 2002. Wen Chang, Mayor 3 I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby that the foregoing Resolution was passed, approved and adopted at the meeting of the City Council of the City of Diamond Bar held on the _ day of 2002, by the following Roll Call vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Lynda Burgess, City Clerk City of Diamond Bar 4 lar TABLE OF CONTENTS INTRODUCTION BOUNDARIES OF DISTRICT IMPROVEMENTS Landscaping FINANCIAL ANALYSIS Revenue Appropriations METHOD OF APPORTIONMENT ASSESSMENT ASSESSMENT ROLL EXHIBITS Exhibit "A-3" Assessment Diagram Exhibit "B-3" - Improvement Map INTRODUCTION Pursuant to the order of the City Council of the City of Diamond Bar, this report is prep compliance with the requirements of Article 4, Chapter 1, Landscaping and Lighting Act 1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California. This report presents the engineering analysis for the 2002-03 Fiscal Year for the district as: ASSESSMENT DISTRICT NO. 41 CITY OF DIAMOND BAR (Hereinafter referred to as "District"). This District, by special benefit assessments, provides funding for the maintenance of landscaped areas owned by the City of Diamond Bar which are located in public right: within the City of Diamond Bar, Section 22573, Landscaping and Lighting Act of 1972, requires assessments to be levied according to benefit rather than according to assessed value. The section states: "The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount ai all assessable lots or parcels in proportion to the estimated special benefits to be received by each such lot or parcel from the improvements. in The determination of whether or not a lot or parcel will benefit from the improve ent� shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with Section 5000)) [of the Streets and Highways Code, State of California]." As the assessments are levied on the basis of benefit, they are considered a user's fee, tax, and, therefore, are not governed by Article XIIIA of the California Constitution. Properties owned by public agencies, such as a city, county, state or the federal are not assessable by law. BOUNDARIES OF DISTRICT The boundary of the District is shown on the Assessment Diagram (on file in the office o the City Clerk at the City Hall of Diamond Bar as Exhibit "A -Y), All parcels of real proper y included within the District are described in detail on maps on file in the Los Angeles Comy Assessor's office. IMPROVEMENTS The facilities and items of servicing and maintenance included within the District are as follows: Landscaping Servicing means the furnishing of water for the irrigation of any landscaping, the operati n of any fountains, or the maintenance of any other improvements. Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of any improvement, including: Repair, removal or replacement of all or any part of any landscape improvement. 2. Providing for the life, growth, health and beauty of landscaping, including with( limitation, cultivation, irrigation, trimming, spraying, fertilizing, or treating for or injury. The removal of trimmings, rubbish, debris and other solid waste. The purpose of Assessment District No. 41 is for the maintenance and servicing of min slopes and open spaces within the District. Exhibit "B-3," attached hereto, shows the l and extent of the landscaping improvements to be maintained by the proceeds from this assessment district. FINANCIAL ANALYSIS The estimated funding for maintenance and servicing of landscaping for the update of Assessment District No. 41 for the 2002-03 Fiscal Year is as follows: 2002-03 Revenue: Appropriation Fund Balance (from FY 2001-02) $ 368,535 Property Tax and Assessments 122,157 Interest Revenue 14,000 TOTAL $ 504,692 Appropriations: Personal Services Salaries $ 16,950 City Paid Benefits 220 Retirement 1,980 Worker's Compensation Expense 690 Short/Long Term Disability 10 Medicare Expense 250 Cafeteria Benefits 2,650 Operating Expenses Advertising 2,000 Utilities 66,830 Maintenance -Grounds & Bldg 10,000 Professional Services 6,000 Contract Services Contract Services 25,830 Weed/Pest Abatement 15,000 Capital Outlays Miscellaneous Equipment * 30,000 Capital Improvements ** 240,000 Reserve for Future Capital Improvements 86,282 TOTAL $ 504,692 * Includes replacement of irrigation controllers (15 controllers Qa $1,666 each) Irrigation controller security boxes (5 boxes Q $1,000 each) ** Landscape Improvements — Brea Canyon Cut-off from Fallowfield to Westerly City Limits METHOD OF APPORTIONMENT The net amount to be assessed upon lands within the District in accordance with this repo apportioned by a formula and method which fairly distributes the amount among all asses lots or parcels in proportion to the estimated benefits to be received by each lot or parcel the improvements, namely the maintenance and servicing of public landscaping improven within such District. The maintenance and servicing of public landscaping improvements installed and constructed in public places in the City of Diamond Bar provides a special b which is received by each and every lot or parcel within the District, tending to enhance 1 value. The primary benefits of landscaping are as set forth below: 1. Beautification of the streets which are used by all of the residents in Diamond Bar, 2. Public parks which can be utilized and enjoyed by all residents within the District. 3. A sense of community pride resulting from well-maintained green spaces. 4. The enhancement of the value of property which results from the foregoing benefit Existing land use information indicates that all of the parcels within the District are reside Because the special benefits derived apply equally to all residents and parcels, it has been determined that all assessable parcels would receive the same net assessment. -t is ;able ASSESSMENT The amount to be assessed upon the lots and parcels within the District and the amount apportioned to each assessable parcel within the District is shown in the table below. Estimated Assessment Requirements: $122,157 Estimated Number of Parcels: 554 Estimated Assessment Per Parcel: $ 220.50 2001-02 Assessment Per Parcel: $ 220.50 2002-03 Assessment Per Parcel: $ 220.50 Difference: $ 0.00 ASSESSMENT ROLL The individual 2002-03 assessments, tabulated by Assessor's parcel number, are shown on an Assessment Roll on file in the Office of the City Clerk of the City of Diamond Bar as Exhibit "C" and are made a part of this report by reference. (The Assessment Roll is not included in this report due to its volume.) Dated: A)/ /Q 2002 GFB-FRIEDRICH & ASSOC., INC. a Agenda # 6. 9 Meeting Date: Ma CITY COUNCIL` t� AGENDA REPORT TO: Honorable Mayor and Membty Council VIA: Linda C. Lowry, City Manage TITLE: APPROVAL OF THE MEMORANDUM OF UNDERSTANDIN BETWEEN THE STATE OF CALIFORNIA AND THE CITY ( DIAMOND BAR REQUIRING THE USE OF OLD BREA CANYC ROAD IN THE CITY OF DIAMOND BAR FOR THE CALTRAN PROPOSED STATE ROUTE 57/60 WEAVE IMPROVEMENT At HIGH OCCUPANCY VEHICLE LANE CONNECTOR PROJECT RECOMMENDATION: That the City Council approve the Memorandum of Understanding (MOU) between the State of California (Caltrans) and the City of Diamond Bar requiring the use of Old Brel Canyon Road in the City of Diamond Bar for the Caltrans' proposed SR 57/60 Weave Impovement and High Occupancy Vehicle Lane Connector Project. J ULL 41I_411cillaLriT_T:vE The MOU requires no funding obligation on the part of the City of Diamond Bar. he MOU is only a guide to the intentions and responsibilities of the parties involved, aid is not intended to authorize or obligate funding for project effort. Funding commitment, providing for the deposit of funds, specific work phases, or project effort committing equi meet or personnel time will require execution of a cooperative agreement separate from the MOU, BACKGROUND: The proposed Caltrans project will construct High Occupancy Vehicles (HOY) direct connector (an elevated bridge structure) between the Route 57 and 60 Freew ys. The project will consist of the following modifications to accommodate the HOV connector: Route 60 will be widened from east of the Route 57/60 Interchange to east l f Grand Avenue. The existing HOV lanes will be realigned next to the proposed H V direct connector located in the freeway median; Route 57 will be widened from just north of Pathfinder Road to the Roue 57/60 Interchange. The existing HOV lanes will be extended from just north of Pathfinder Road to join the new HOV connector; A new collector road on westbound Route 60 will be constructed. This road will start from just west of the Grand Avenue on-ramp and will connect to Route 60 jus west of Brea Canyon Road. Prior to joining the Route 60 freeway, the collector road branches off with one leg serving as the westbound 60 off -ramp to Brea Canyol Road. Furthermore, it will allow vehicles entering the westbound Route 60 freeway at Grand Avenue to stay in the auxiliary lane that eventually leads into the collector ro d. The need to cross three (3) lanes of traffic to continue onto westbound Route 6 will be eliminated. ➢ The eastbound Grand Avenue off -ramp will be widened to three (3) lanes rom the current two (2) lanes to accommodate projected traffic volume for year 2020; The westbound Route 60 Brea Canyon Road on-ramp, the westbound Route 60 Grand Avenue On -Ramp, the eastbound Route 60 Grand Avenue On-ramp and Old Brea Canyon Road will be realigned; Soundwalls will be constructed to the westbound Brea Canyon Road on-ramp, on the collector road, and along a portion of the eastbound Route 60 to southbound[Route 57 connector; and y Aesthetic treatments on the proposed soundwalls/structures. The realignment of Old Brea Canyon Road will be on property designated as pu lic street right of way located within in the City of Diamond Bar. Exhibit "B" of the MOU shows the portions of the public street right of way required to widen the freeway colored in yellow and to realign Old Brea Canyon Road colored in orange. Old Brea Canyon Rad is a maintenance road used to maintain utilities and a sewer line. Currently, the access is restricted by a locked gate located at Grand Avenue. The total estimated cost for this project, including construction and of right of way, is $67.1 million. The purpose of the proposed project is to increase capacity and reduce cong( eliminating and/or minimizing the current difficult weaving movements on a alignment between SR 57 and SR 60. The project schedule is as follows: Right of Way Control Advertisement Date Begin Construction End Construction DISCUSSION: June 17, 2002 August 2002 (Tentative) January 2003 (Tentative) January 2006 (Tentative) �stion by common The MOU would allow Caltrans to utilize a portion of the public street right of way ccupied by Old Brea Canyon Road for freeway widening. Caltrans will be responsibl for the jurisdiction and maintenance of the right of way. Caltrans will design and realign Old Brea Canyon Road at no cost to the City Within the remaining portion of public street right of way. The City will be given the oppoltunity to review and approve the design to realign Old Brea Canyon Road prior to advertising of the project for construction (preliminary design shown on Exhibit "B" of the MOU). ThE City will also retain ownership of the remaining portion of the public street right of way and accept maintenance responsibilities. Prepared By: Sharon Gomez, Management Analyst Z�� vid (k -Liu Wes DeSte Director of Public Works Deputy City M Attachments: Exhibit "A", Memorandum of Understanding r Exhibit "A" 07 -LA -57/60 5.2/7.3, 36.5/40.0 HOV CONNECTORS 07226-125701 MEMORANDUM OF UNDERSTANDING This "Memorandum of Understanding" (MOLD is made between the State of California, Department of Transportation (CALTRANS) and the City of Diamond Bar (CITY), regarding CALTRANS' proposed project requiring the use of public street rig] of way currently occupied by Old Brea Canyon Road located within CITY. Exhibit A shows the Project Location. PROJECT DESCRIPTION The proposed project will construct High Occupancy Vehicles (HOV) direct connector between the Routes 57 and 60 Freeways. It will consist of the following modifications the existing freeway facilities: (1) Route 60 will be widened from east of the Route 57/60 Interchange to east of Grand Avenue; (2) Route 57 will be widened from just north of Pathfinder Road to the Route 57/60 Interchange; and (3) the westbound Rout 60 Brea Canyon Road On-ramp, the westbound Route 60 Grand Avenue On-ramp, thi eastbound Route 60 Grand Avenue On-ramp and Old Brea Canyon Road will be realigned. The realignment of Old Brea Canyon Road will be on property designated as public str right of way located within CITY. Exhibit B shows the portions of said public street right of way required to widen the freeway colored in yellow and to realign Old Brea Canyon Road colored in orange. Old Brea Canyon Road is a maintenance road used to maintain utilities and a sewer lines. The access is restricted by a lock gate located at Grand Avenue. The purpose of the proposed project is to increase capacity and reduce congestion by eliminating and/or minimizing the following difficult weaving movements: • The existing HOV traffic traversing between Route 57 and Route 60 must exit the existing HOV lanes, cross three freeway lanes onto the branch connectors of the respective routes and again cross three freeway lanes to enter the existing HOV Ian( The level of service on both freeways is affected greatly by these weaving movements. • Traffic entering from Grand Avenue On-ramp destined for the westbound Route 60 Freeway must make three lane changes within 2700 feet. The level of service on th westbound Route 60 is also greatly affected by this weave. The proposed project will result in the following improvements: • HOV traffic traveling between Route 57 and Route 60 will be able to change rout without leaving the HOV lane thereby eliminating some of the weaving movemer between Routes 57 and 60. • The new collector road adjacent to the westbound Route 60 from just west of the Grand Avenue On-ramp to Brea Canyon Road will allow vehicles entering at the Grand Avenue On-ramp to remain on the auxiliary lane that eventually leads to tl collector road and onto the westbound Route 60. This will eliminate the need to cross three lanes of traffic for the on-ramp traffic destined to the westbound Rout 60. The project schedule is as follows: • Right of Way Control ---------June 17, 2002 • Advertisement Date -----------August, 2002 (Tentative) • Begin Construction ------------January, 2003 (Tentative) RESPONSIBEL ES 1. CITY agrees to allow Caltrans to utilize a portion of the public street right of way occupied by Old Brea Canyon Road for freeway widening as colored in yellow on Exhibit B. CALTRANS will be responsible for the jurisdiction and maintenance c said right of way. The effective date for said jurisdiction shall be upon initiation o construction work in the area of said right of way. 2. CALTRANS will design and realign Old Brea Canyon Road at no cost to CITY within the remaining portion of public street right of way as colored in orange on Exhibit B. 3. CALTRANS will obtain CITY's review and approval of the design to realign Old Brea Canyon Road prior to advertising the project for construction. A preliminary design of the realignment of Old Brea Canyon Road is shown on Exhibit B. 4, CITY will retain ownership of remaining portion of public street right of way and accept maintenance responsibilities of the portion of Old Brea Canyon Road color in orange on Exhibit B, upon CITY's inspection and acceptance of the reconstructed facilities. This MOU is not a funds obligation document but only a guide to the intentions, responsibilities and policies of the parties involved and is not intended to authorize or obligate funding for project effort, nor is it a legally binding contract. Funding commitment, providing for the deposit of funds, specific work phases, or project effoc committing equipment or personnel time will require execution of a cooperative agreement separate from this MOU. This MOU may be revised as necessary by mutual consent of CITY and CALTRANS by issuance of a written amendment, signed and dated by both CITY and CALTRANS. William H. Reagan Date Deputy District Director - Design Caltrans District 7 David G. Liu Director of Public Works City of Diamond Bar Date ZE _ �� F. --LU �� LAJ C36- 3nN !mt Z / $ . )� 2 aƒ �\ °o/ ° o« ± I % ® �• / 4 / q ;� } 0 2 '\ o�LLI �\- �� \ ) \ _ c o J'0 ¥ o \ \ )E � 2 @ �d \ * }6 N, Q\� t, :. . \ { , ZE _ �� F. --LU �� LAJ C36- Agenda # _ Meeting Date: CITY COUNCIL _�lh +9��AGENDA REPORT TO: Honorable Mayor and Members of e City Council VIA: Linda C. Lowry, City Manager TITLE: Consideration of City Counc Goals d Objectives for Fiscal Year 2002-03 RECOMMENDATION: It is recommended that the City Council of the City of Diamond Bar adopt the Goals and O jectives for Fiscal Year 2002-03. FINANCIAL IMPACT: The budget for FY 2002-03 will allocate resources to accomplish the City Council's Goals and Objectives as listed in the attached document. BACKGROUND/DISCUSSION: The City Council's Goals and Objectives are a compilation of each Council Member's prior ies for Fiscal Year 2002-03. The "Goals" portion of the document are the priorities established by Council, while the "objectives" of each goal are the specific projects and/or steps which will accomp ish the goal. The ongoing objectives are defined as those projects which were approved by Coun it for FY 2001-02 and are currently underway. The new objectives were proposed by Council for Fiscal Year 2002-03. In order to arrive at the final list of Goals and Objectives, the City Council discussed and further refined their initial submission of priorities during several Study Session meetings which occurred between January and May of this year. Soon thereafter, the resulting document was compiled into evaluation forms and then returned to the City Council for rating. Since that time, additione I goals and subsections were either added to or removed from the list, resulting in a total of 19 goals which were subsequently rated and ranked. In brief, the top three goals decided upon by Council for Fiscal Year 2002-03 (in order of p iority) are: 1) Finalize plans for Community/Senior Center; commence construction of facility and esign schematic plans for Library 2) Consider adoption and implementation of an economic development and/or strategi plan 3) Establish an all-encompassing beautification plan for the City of Diamond Bar Other goals on the list address issues related to traffic and transportation, improved comm nications with residents and implementation of the Parks Master Plan. Upon adoption of the attached Goals and Objectives, City staff will proceed with the impleentation of these priorities during the upcoming fiscal year. rt Prepared by: Todd Strojny, Senior Management Analyst REVIEWED BY: @00 David Doyle, Deputy City Manager Attachment: Goals and Objectives for Fiscal Year 2002-03 J Q Z LL N O O N Lf) Cl y o J N Q N O. 00 J_ „o U_ Z c O OleU N U�_ d ao O O . 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ICY ll= O Q) f0 (L LU =QO 1-0 0 a oo c LULU Z M 0 LU 0 FLLzLUZ v t�DzLli IL t- 0 W WL) U Fuj z a W=tn� 03in LL LU i - w p_ r w ¢ w� z 3 a Wa LU> m0 Z CA W = 23c�0 X O Q) f0 (L Agenda # Meeting Date: Ma 21, 2 0 0 2 CITY COUNCIL AGENDA REPORT TO: Honorable Mayor and Membersoft e City Council VIA: Linda C. Lowry, City Manager TITLE: Receive, accept and file Proposition A Local Return Fund, Proposition C L cal Return Fund and Transportation Development Act Audit Reports for the fiscal y ars ended June 30, 2001 and 2000. RECOMMENDATION: It is recommended that City Council receive, accept and file Proposition A Local Return 7und (Prop A), Proposition C Local Return Fund (Prop C) and Transportation Development Act Fund TDA) audit reports for the fiscal years ended June 30, 2001 and 2000. FINANCIAL IMPACT: No Fiscal Impact. BACKGROUND/DISCUSSION: The City of Diamond Bar receives Prop A and Prop C Transit Tax, which is a percentage of sales tax. Los Angeles County Metropolitan Transportation Authority (LACMTA) distributes these revenues on a per capita basis. TDA revenues are also allocated by LACMTA. They are based on a formula developed by the State. It is required by LACMTA that Prop A, Prop C and TDA funds be audited on an annual Oasis. The LACMTA auditors Simpson & Simpson, CPA completed their audit in February 2002 fo the fiscal year ended June 30, 2001. The audits were conducted in accordance with general) accepted accounting principals and the standards applicable to financial audits contained in G vernment Auditing Standards, issued by the Comptroller General of the United States of America. Th rules and regulations of LACMTA, Prop A, Prop C and TDA were also an integral part of the and t. In May 2002, the City received the final versions of the audit with no noted financial or compliance ssues. Per City policy, the Finance Department presents the audited reports for the City Council's teview and acceptance. PREPARED BY: Gina M. Tharani, Sr. Accountant REVIEWED BY: i� P �� — on —T Departmen ad Deputy City Manager Attachments: Prop A, Prop C and TDA audited reports CITY OF DIAMOND BAR ANNUAL FINANCIAL REPORT TRANSPORTATION DEVELOPMENT ACT FUND For the Fiscal Years Ended June 30, 2001 and 2000 TABLE OF CONTENTS FINANCIAL SECTION Independent Auditor's Report Balance Sheet - Section 99234 4 6 Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual 7 Notes to Financial Statements 8 SUPPLEMENTAL INFORMATION Schedule of Transportation Development Act Allocation for Specific Projects 11 Schedule of Completed Projects 12 COMPLIANCE SECTION Report on Transportation Development Act Compliance 14 Exit Conference 15 2 i S - �.. `Igson irr� son 9800 WILSHIRE BOU ARD.SURE 1714) TANTS T _ _ _ . LOS ANGELES, CALIFRNIA 80010 CERTIFIED PUBLIC ACCOUNTELEPHONEX884 b,�„ FAX (219) 798--8O 892 1 1 INDEPENDENT A UDITOR'S REPORT ' December 10, 2001 rTo the Honorable Members of the City Council of the City of Diamond Bar, California and the ' Los Angeles County Metropolitan Transportation Authority We have audited the balance sheet of the Transportation Development Act Fund of i City of Diamond Bar (City) as of June 30, 2001 and 2000, and the related statement revenues, expenditures, and changes in fund balance for the years then ended. Thi statements are the responsibility of the City's management. Our responsibility is ' express an opinion on these statements based on our audits. We conducted our audits in accordance with auditing standards generally accepted in e United States of America. Those standards require that we plan and perform the audits o obtain reasonable assurance about whether the financial statements are free of mate 'al misstatement. An audit includes examining, on a test basis, evidence supporting t e amounts and disclosures in the financial statements. An audit also includes assessing e accounting principles used and significant estimates made by management, as well evaluating the overall financial statement presentation. We believe that our audi s provide a reasonable basis for our opinion. As more fully described in Note 2, the financial statements present only t e Transportation Development Act Fund and are not intended to present fairly the financi 1 position and the results of the operations of the City's total funds in conformity wi h 1 accounting principles generally accepted in the United States of America. In our opinion, the financial statements referred to in the opening paragraph prese it fairly, in all material respects, the financial position of the Transportation Developme it Act Fund of the City as of June 30, 2001 and 2000, and the results of its operationsd changes in the fund balance for the years then ended in conformity with accounti principles generally accepted in the United States of America. The accompanying supplemental information listed in the foregoing table of contents s not necessary for a fair presentation of the financial statements referred to in the openin paragraph, but is presented as additional analytical data. The supplemental informatio has been subjected to the tests and other auditing procedures applied in the audits of t Y The CPA. Never UnCereet mete The Value" 1 1 1 1 1 a iTpson S i ` Tson financial statements and, in our opinion, is fairly stated in all material respects in to the financial statements taken as a whole. This report is intended solely for the information and use of the City and the Los Angi County Metropolitan Transportation Authority (LACMTA) and it should not be used any other purpose. This restriction is not intended to limit the distribution of this rel which, upon acceptance by the City and LACMTA is a matter of public record. Los Angeles, California CITY OF DIAMOND BAR TRANSPORTATION DEVELOPMENT ACT FUND BALANCE SHEET Pertaining to Section 99234 of the Public Utilities Code June 30 The notes are an integral part of these financial statements. 6 2 0 0 0 0 0 0 0 2001 ASSETS Cash (Note 3) $ 0 $ Total Assets $ 0 $ LIABILITIES AND FUND BALANCE Liabilities Liabilities $ 0 $ Total Liabilities 0 Fund Balance Restricted - Local 0 Total Fund Balance 0 Total Liabilities and Fund Balance $ 0 $ The notes are an integral part of these financial statements. 6 2 0 0 0 0 0 0 0 CITY OF DIAMOND BAR TRANSPORTATION DEVELOPMENT ACT FUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL For the Fiscal Year Ended June 30, 2001 (With Comparative Totals for the Fiscal Year Ended June 30, 2000) Revenues Intergovernmental Allocations: Article 3 (Note 5) Miscellaneous: Interest Total Revenues Expenditures Construction Total Expenditures Excess (Deficit) of Revenues Over Expenditures Fund Balance at Beginning of Year Fund Balance at End of Year 2001 Variance Favorable (Un - Budget Actual favorable $ 44,689 $ 44,689 $ 0 $ 500 290 (210) 45,189 44,979 (210) 2000 Actual 20,417 1,330 21,747 45,189 44,979 210 36,260 45,189 44,979 210 36,260 0 0 0 (14,513) 0 0 0 14,513 $ 0 $ 0 $ 0 $ 0 The notes are an integral part of these financial statements. 7 CITY OF DIAMOND BAR TRANSPORTATION DEVELOPMENT ACT FUND NOTES TO FINANCIAL STATEMENTS For the Fiscal Years Ended June 30, 2001 and 2000 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Fund Accounting Section 99234 Funds of the Transportation Development Act are pooled with other ( monies in the Special Revenue Fund. The Special Revenue Fund accounts for the Ci share of the Transportation Development Act allocations which are legally restricted specific purposes. Basis ofAccountin� The Special Revenue Fund is accounted for by using the modified accrual basis accounting whereby revenues are recognized when they become both measurable available to finance expenditures of the current period and expenditures are genera recognized when the related fund liabilities are incurred. Budgets and Budeetary Accountin The budgeted amounts presented in this report for comparison to the actual amounts presented in accordance with accounting principles generally accepted in the Uni States of America. Comparative Data Comparative total data for the prior year are presented in the accompanying financ statements in order to provide an understanding of the changes in the Transportat Development Act Fund's financial position and its operations. NOTE 2 - ANNUAL FINANCIAL STATEMENTS The financial statements are intended to reflect the financial position, results of operations and compliance with the Transportation Development Act for Transportation Development Act Fund only. NOTE 3 - CASH AND INVESTMENTS Cash is pooled with other City's funds to maximize investment opportunities and yie: Investment income resulting from this pooling is allocated to the respective funds These notes are an integral part of the preceding financial statements. 8 CITY OF DIAMOND BAR TRANSPORTATION DEVELOPMENT ACT FUND NOTES TO FINANCIAL STATEMENTS For the Fiscal Years Ended June 30, 2001 and 2000 (Continued) including the Transportation Development Act Fund, based upon their average cash balances. ' NOTE 4 - TRANSPORTATION DEVELOPMENT ACT COMPLIANCE REQUIREMENTS In accordance with Section 99234, Article 3 of the Public Utilities Code, funds pursuant to this Code's section may only be used for facilities provided for the use by pedestrians and bicycles. NOTE 5 - REVENUE ALLOCATION The fiscal year 2000/01 revenue allocation in the amount of $44,689 consists of t ' following: FY 1996/97 Drawdown $ 22,945 FY 1997/98 Drawdown 21,744 Total Article 3 Revenue $ 44,689 NOTE 6 - TRANSPORTATION DEVELOPMENT ACT FUNDS RESERVED In accordance with TDA Article 3 (SB821) Guidelines, funds which will not be sp( during the fiscal year have been placed on reserve in the reserve Local Transportati Fund (LTF) account with the County Auditor -Controller to be drawn down whenever 1 funds become eligible for a specific project and an approved draw down request received by LACMTA. As of June 30, 2001, the City has funds of $85,826 on reserve follows: FY 1998/99 Reserve $ 20,517 FY 1999/00 Reserve 23,841 FY 2000/01 Reserve 25,160 ' Excess Regional Funds Returned to LACMTA 16,308 ' Available Reserve Balance @ 6/30/01 $ 85,826 ' These notes are an integral part of the preceding financial statements. 9 SUPPLEMENTAL INFORMATION 1 to CITY OF DIAMOND BAR TRANSPORTATION DEVELOPMENT ACT FUND SCHEDULE OF TRANSPORTATION DEVELOPMENT ACT ALLOCATION FOR SPECIFIC PROJECTS For the Fiscal Year Ended June 30, 2001 Totals to Date Program Unexpended Project Year Allocations Expenditures Allocations Status Project Description ' Regional Allocations Sidewalk/Bikeway 1991-92 $ 98,000 $ 81,692 $ 16,308 Closed Local Allocations Sidewalk/Bikeway 1999-00 20,417 36,260 (15,843) Closed Interest Applied 1999-00 15,843 0 15,843 Sidewalk/Bikeway 2000-01 44,689 44,979 (290) Closed Interest Applied 2000-01 290 0 290 Totals $ 179,239 $ 162,931 16,308 Excess Regional Funds Returned to LACMTA (16,308) Unexpended Interest Accumulated to Date 0 ' Fund Balance @ 6/30/01 $ 0 ' 11 CITY OF DIAMOND BAR TRANSPORTATION DEVELOPMENT ACT FUND SCHEDULE OF COMPLETED PROJECTS For the Fiscal Year Ended June 30, 2001 Totals Project Description Allocations Expenditures None $ 0 $ 0 Interest Applied 0 0 Totals $ 0 $ 0 12 COMPLIANCE SECTION 13 IREPORT ON TRANSPORTATION DEVELOPMENT ACT COMPLIANCE December 10, 2001 To the Honorable Members of the City Council of the City of Diamond Bar, California and the Los Angeles County Metropolitan Transportation Authority ' We have audited the balance sheet and statement of revenues, expenditures, and chang in fund balance of the Transportation Development Act Fund of the City of Diamond B (City) for the years ended June 30, 2001 and 2000, and have issued our report there( dated December 10, 2001. Our audits were made in accordance with auditing standar, generally accepted in the United States of America and were further made to determil ' compliance with the Transportation Development Act (TDA); including Section 9923 the rules and regulations of the Los Angeles County Metropolitan Transportati( Authority (LACMTA); the 16 tasks contained in the "Guidelines on Auditing f Conformance," published by LACMTA; and accordingly, included such tests of t accounting records and such other auditing procedures as we considered necessary in t circumstances, Among the items considered were determination of eligibility of the Ci ' to receive funds allocated to it, and propriety of expenditures in accordance with TD and LACMTA regulations. In our opinion, our evaluation of compliance factors disclosed that the funds allocated the City under TDA were accounted for and expended in conformance with TDA al LACMTA rules and regulations. This report is intended solely for the use of the City and LACMTA and should not used for any other purpose. This restriction is not intended to limit the distribution of tl report which, upon acceptance by the City and LACMTA is a matter of public record. WI -7 Los Angeles, California 14 (CIA The CPA. Nevar Mde timate The Valva." �.irr� psora __.... Z../�.,,,/,S�n !!// 3800 WILSHIRE ROU _ . _ LOS ANGELES, CALIFOIINIA90010 _ _ ARO, SUITE 1710 ��/JJ////��//JJ// _.... CERTIFIED PUBLIC ACCOUNTANTS ... TELEPHONE (213) 738A FAX f213) 798-8892 864 IREPORT ON TRANSPORTATION DEVELOPMENT ACT COMPLIANCE December 10, 2001 To the Honorable Members of the City Council of the City of Diamond Bar, California and the Los Angeles County Metropolitan Transportation Authority ' We have audited the balance sheet and statement of revenues, expenditures, and chang in fund balance of the Transportation Development Act Fund of the City of Diamond B (City) for the years ended June 30, 2001 and 2000, and have issued our report there( dated December 10, 2001. Our audits were made in accordance with auditing standar, generally accepted in the United States of America and were further made to determil ' compliance with the Transportation Development Act (TDA); including Section 9923 the rules and regulations of the Los Angeles County Metropolitan Transportati( Authority (LACMTA); the 16 tasks contained in the "Guidelines on Auditing f Conformance," published by LACMTA; and accordingly, included such tests of t accounting records and such other auditing procedures as we considered necessary in t circumstances, Among the items considered were determination of eligibility of the Ci ' to receive funds allocated to it, and propriety of expenditures in accordance with TD and LACMTA regulations. In our opinion, our evaluation of compliance factors disclosed that the funds allocated the City under TDA were accounted for and expended in conformance with TDA al LACMTA rules and regulations. This report is intended solely for the use of the City and LACMTA and should not used for any other purpose. This restriction is not intended to limit the distribution of tl report which, upon acceptance by the City and LACMTA is a matter of public record. WI -7 Los Angeles, California 14 (CIA The CPA. Nevar Mde timate The Valva." aCITY OF DIAMOND BAR TRANSPORTATION DEVELOPMENT ACT FUND ' EXIT CONFERENCE June 30, 2001 An exit conference was held on December 10, 2001, at the City of Diamond Bar. Th ' in attendance were: Simpson & Simpson Representative: Tiffiny Wang, Auditor ' City's Representative: I Gina Tharani, Accountant II Matters Discussed: ' Results of the audit disclosed no significant financial or compliance issue I i ' 15 iCITY OF DIAMOND BAR ANNUAL FINANCIAL REPORT OF THE PROPOSITION C LOCAL RETURN FUND CITY OF DIAMOND BAR ANNUAL FINANCIAL REPORT PROPOSITION C LOCAL RETURN FUND For the Fiscal Years Ended June 30, 2001 and 2000 TABLE OF CONTENTS FINANCIAL SECTION Independent Auditor's Report 4 Balance Sheet 6 Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual 7 Notes to Financial Statements 8 COMPLIANCE SECTION Independent Auditor's Report 1 SUPPLEMENTAL INFORMATION Exhibit 1 - Schedule of Expenditures - Actual and LACMTA Approved Project Budget 1 Exhibit I - Schedule of Fixed Assets 1 Exhibit 2 - Exit Conference 2 1 FINANCIAL SECTION 1 u7son S / 3600 WILSHIRE SOU ARA SUITE 1710 17_ _ . V Sin LOS ANGELES, CALIF RNIA 90010 CERTIFIED PUBLIC ACCOUNTANTS - TELEPHONE (213) 73 FAX (213) 798-6682 BMW INDEPENDENT AUDITOR'S REPORT February 21, 2002 To the Honorable Members of the City Council of the City of Diamond Bar, California and the Los Angeles County Metropolitan Transportation Authority We have audited the balance sheet of the Proposition C Local Return Fund of the City Diamond Bar (City) as of June 30, 2001 and 2000, and the accompanying statement revenues, expenditures, and changes in fund balance for the years then ended, The statements are the responsibility of the City's management. Our responsibility is express an opinion on these statements based on our audits. We conducted our audits in accordance with auditing standards generally accepted in t United States of America. Those standards require that we plan and perform the audits obtain reasonable assurance about whether the financial statements are free of mater misstatement. An audit includes examining, on a test basis, evidence supporting t amounts and disclosures in the financial statements. An audit also includes assessing t accounting principles used and significant estimates made by management, as well evaluating the overall financial statement presentation. We believe that our and provide a reasonable basis for our opinion. As more fully described in Note 2, the financial statements present only the Proposition Local Return Fund and are not intended to present fairly the financial position and t results of the operations of the City's total funds in conformity with accounting princip] generally accepted in the United States of America. In our opinion, the statements referred to in the opening paragraph present fairly, in material respects, the financial position of the Proposition C Local Return Fund of City as of June 30, 2001 and 2000, and the results of its operations and changes in fund balance for the years then ended, in conformity with the Los Angeles Cou Metropolitan Transportation Authority (LACMTA), Proposition C Local Ret; Program Guidelines. The accompanying supplemental information listed in the foregoing table of contents not necessary for a fair presentation of the financial statements referred to in the openi paragraph, but is presented as additional analytical data. The supplemental informati has been subjected to the tests and other auditing procedures applied in the audits of t The CPA. Never Underistlmete The Value' 1 1 i 1 1 1 1 1 1 1 1 117son S� irr�son financial statements and, in our opinion, is fairly stated in all material respects in relal to the financial statements taken as a whole. This report is intended solely for the information and use of the City and the Los Ango County Metropolitan Transportation Authority (LACMTA) and it should not be used any other purpose. This restriction is not intended to limit the distribution of this rel which, upon acceptance by the City and LACMTA is a matter of public record. 47 Los Angeles, California CITY OF DIAMOND BAR PROPOSITION C LOCAL RETURN FUND BALANCE SHEET June 30 The notes are an integral part of these financial statements. 6 2001 2000 ASSETS Cash $ 1,985,030 $ 1,391,0)5 LACMTA Receivable 54,932 0 Total Assets $ 2,039,962 $ 1,391,095 LIABILITIES AND FUND BALANCE Liabilities Liabilities $ 0 $ 0 0 Total Liabilities 0 Fund Balance Restricted 2,039,962 1,391, 95 95 Total Fund Balance 2,039,962 1,391, Total Liabilities and Fund Balance $ 2,039,962 The notes are an integral part of these financial statements. 6 CITY OF DIAMOND BAR PROPOSITION C LOCAL RETURN FUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL For the Fiscal Year Ended June 30, 2001 (With Comparative Totals for the Fiscal Year Ended June 30, 2000) Revenues Proposition C (Note 4) Interest Income (Note 5) Proposition C Discretionary Total Revenues Expenditures Various Projects (Exhibit 1) Total Expenditures Excess (Deficit) of Revenues Over Expenditures Fund Balance at Beginning of Year Fund Balance at End of Year 1,391,095 1,391,095 0 2,q39,581 $ 1,446,045 $ 2,039,962 $ 593,917 $ 1, 91,095 The notes are an integral part of these financial statements. 7 2001 Variance Favorable (Un- 000 Budget Actual favorable ctual $ 595,950 $ 629,513 $ 33,563 $ 81,146 100,000 101,495 1,495 01,710 1,312,000 0 (1,312,000) 0 2,007,950 731,008 (1,276,942) 82,856 1,953,000 82,141 1,870,859 1, 31,342 1,953,000 82,141 1,870,859 1, 31,342 54,950 648,867 593,917 ( 48,486 1,391,095 1,391,095 0 2,q39,581 $ 1,446,045 $ 2,039,962 $ 593,917 $ 1, 91,095 The notes are an integral part of these financial statements. 7 1 Basis ofAccountin� CITY OF DIAMOND BAR iPROPOSITION C LOCAL RETURN FUND ' NOTES TO FINANCIAL STATEMENTS For the Fiscal Years Ended June 30, 2001 an d 2000 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Fund Accounting The operations of the Proposition C Local Return Fund (PCLRF) are accounted for separate sets of self -balancing accounts that comprise its assets, liabilities, fund balani revenue and expenditures. PCLRF accounts for the City's share of the 1/2% Proposition C Local Return which are legally restricted for specific purposes. Basis ofAccountin� PCLRF is accounted for in a Special Revenue Fund, using the modified accrual basis accounting whereby revenues are recognized when they become both measurable a available to finance expenditures of the current period and expenditures are genera recognized when the related fund liabilities are incurred. rBudgets Budgetary Accounting and ' The budgeted amounts presented in this report for comparison to the actual amounts presented in accordance with accounting principles generally accepted in the Uni States of America. ' NOTE 2 - ANNUAL FINANCIAL STATEMENTS The financial statements are intended to reflect the financial position, results of operations and compliance with the Proposition C Local Return Program Guidehn published by LACMTA for the Proposition C Local Return Fund only. ' NOTE 3 - PROPOSITION C LOCAL RETURN COMPLIANCE REQUIREMEP In accordance with Proposition C Local Return Pram Guidelines, funds recei, pursuant to these guidelines may only be used for Proposition C Local Return program NOTE 4 - PROPOSITION C REVENUE Proposition C revenue is the following: 2001 2000 Proposition C Local Return Fund $ 629,513 $ 581,146 ' These notes are an integral part of the preceding financial statements. 8 I CITY OF DIAMOND BAR IPROPOSITION C LOCAL RETURN FUND NOTES TO FINANCIAL STATEMENTS For the Fiscal Years Ended June 30, 2001 and 2000 (Continued) r I NOTE 5 - REVENUE - INTEREST ' The PCLRF cash balance was pooled with various other City funds for deposit investment purposes. The share of each fund in the pooled cash account was separa maintained and interest income was apportioned to the participating funds based on ' relationship of their average monthly balances to the total of the pooled cash investments. r r r I ' These notes are an integral part of the preceding financial statements. ' 9 A V JV/ r S- - .... LEVAHG. SUITE 1710 LOS ANGELES, n7sonCALIFORNIA 80010 CERPFIED PUBLIC ACCOUNTANTS TELEPHONE (213) -OW FAX () ' INDEPENDENT AUDITOR'S REPORT ' February 21, 2002 ' To the Honorable Members of the City Council of the City of Diamond Bar, California and the Los Angeles County Metropolitan Transportation Authority We have audited the balance sheet and statement of revenues, expenditures, and chang in fund balance of Proposition C Local Return Fund of the City of Diamond Bar (Cit for the years ended June 30, 2001 and 2000, and have issued our report thereon dat February 21, 2002. Our audits were made in accordance with auditing standar generally accepted in the United States of America; the rules and regulations of the L Angeles County Metropolitan Transportation Authority (LACMTA); the Proposition ' Local Return Guidelines; and accordingly, included such tests of the accounting recon and such other auditing procedures as we considered necessary under the circumstances M The management of the City is responsible for the City's compliance with the laws a regulations of LACMTA and the Proposition C Local Return Guidelines. The followi projects were reviewed and tested: Traffic Signal — Diamond Bar Blvd. & NB57 Traffic Signal — Diamond Bar Blvd. & Silver Hawk Drive Golden Springs & Lemon Street Improvements Brea Canyon Bus Pads Rehabilitation of Golden Springs Drive - Torito Lane to Temple Avenue Transit Subsidy Program Traffic Signal — Gateway & Valley Vista Drive Traffic Signal — Diamond Blvd. & Clear Creek Canyon Drive Golden Springs Drive Brea Canyon Road Improvement - Between Pathfinder & City Limit Based on our audits, we found that, for the items tested, the City complied with the L and regulations governing the projects listed above. Further, based on our audits, for items not tested, nothing came to our attention to indicate that the City had not comp with the laws and regulations governing the projects. 11 The CPA. Neve/ Undereall—te The Valuem 117son S� 1 This report is intended solely for the use of the City and LACMTA and should not used for any other purpose. This restriction is not intended to limit the distribution of t report which, upon acceptance by the City and LACMTA is a matter of public record. WA7 ' Los Angeles, California 1 12 CITYOFDIAMOND BAR PROPOSITION C LOCAL RETURN FUND SCHEDULE OF EXPENDITURES - ACTUAL AND LACMTA APPROVED PROJECT BUDGET For the Fiscal Year Ended June 30, 2001 (With Comparative Actual Amounts for Fiscal Year Ended June 30, 2000) Variance Project LACMTA (Over) Code Project Name Budget Actual Under 01-250 Transit Subsidy Program $ 430,000 $ 0 $ 430,000 01-450 Golden Springs & Lemon Street Improvements 0 0 0 03-450 Golden Springs Drive 0 0 0 02-450 Brea Canyon Bus Pads 0 0 0 01-460 Brea Canyon Road — Between Pathfinder & City Limit 698,000 2,525 695,475 03-400 Traffic Signal - Diamond Bar & NB57 130,000 0 130,000 04-400 Traffic Signal - Gateway & Valley Vista Drive 125,000 0 125,000 05-400 Traffic Signal — Diamond Bar Blvd. & Silver Hawk Drive 10,000 0 10,000 06-400 Traffic Signal —Diamond Bar Blvd. & Clear Creek Canyon Drive 02-460 Rehabilitation of Golden Springs Drive — Torito Lane to Temple Avenue Total Expenditures 10,000 2000 Actual 0 1,252,500 78,501 341 0 0 0 0 0 10,000 1 0 550,000 79,616 470,384 $ 1,953,000 $ 82,141 $ 1,870,859 14 $ X1,331 0 EXHIBI 2 CITY OF DIAMOND BAR PROPOSITION C LOCAL RETURN FUND EXIT CONFERENCE June 30, 2001 An exit conference was held on February 21, 2002, at the City of Diamond Bar. Those in attendance were: Simpson & Simpson Representative: Jason Chan, Auditor City's Representative: ' Gina Tharani, Senior Accountant Matters Discussed: Results of the audit disclosed no significant financial or compliance issues CITY OF DIAMOND BAR ANNUAL FINANCIAL REPORT ' PROPOSITION A LOCAL RETURN FUND For the Fiscal Years Ended June 30, 2001 and 2000 I TABLE OF CONTENTS FINANCIAL SECTION Independent Auditor's Report Balance Sheet Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual 1 Notes to Financial Statements ICOMPLIANCE SECTION ` �-1 Zr_ psora igson. CERTIFIED PUBLIC ACCOUMAMS INDEPENDENT AUDITOR'S REPORT February 21, 2002 To the Honorable Members of the City Council of the City of Diamond Bar, California and the Los Angeles County Metropolitan Transportation Authority LOS ANGELES, CAL TELEPHONE (213) 7 FAX (219) 73&8692 We have audited the balance sheet of the Proposition A Local Return Fund of the City Diamond Bar (City) as of June 30, 2001 and 2000, and the accompanying statement revenues, expenditures, and changes in fund balance for the years then ended. The statements are the responsibility of the City's management. Our responsibility is express an opinion on these statements based on our audits. We conducted our audits in accordance with auditing standards generally accepted in I United States of America. Those standards require that we plan and perform the audits obtain reasonable assurance about whether the financial statements are free of mater misstatement. An audit includes examining, on a test basis, evidence supporting 1 amounts and disclosures in the financial statements. An audit also includes assessing i accounting principles used and significant estimates made by management, as well evaluating the overall financial statement presentation. We believe that our auc provide a reasonable basis for our opinion. As more fully described in Note 2, the financial statements present only the Proposition Local Return Fund and are not intended to present fairly the financial position and t results of the operations of the City's total funds in conformity with accounting princip] generally accepted in the United States of America. In our opinion, the statements referred to in the opening paragraph present fairly, in material respects, the financial position of the Proposition A Local Return Fund of City as of June 30, 2001 and 2000, and the results of its operations and changes in fund balance for the years then ended, in conformity with the Los Angeles Cou Metropolitan Transportation Authority (LACMTA), Proposition A Local _Ret Program Guidelines. The accompanying supplemental information listed in the foregoing table of contents not necessary for a fair presentation of the financial statements referred to in the openi paragraph, but is presented as additional analytical data. The supplemental informati has been subjected to the tests and other auditing procedures applied in the audits of the The CPA. Never SUITE 1710 value.` CITY OF DIAMOND BAR PROPOSITION A LOCAL RETURN FUND BALANCE SHEET June 30 The notes are an integral part of these financial statements. 6 2001 2000 ASSETS Cash $ 984,260 $ 1,542, 95 LACMTA Receivable 66,217 0 Prepaid Expenditures 6,755 0 Total Assets $ 1,057,232 $ 1,542, 95 LIABILITIES AND FUND BALANCE Liabilities Accounts Payable $ 81,364 $ 106, 4 Accrued Payroll 1,727 2,2 3 Total Liabilities 83,091 108,3 7 Fund Balance Restricted 974,141 1,433,9 8 Total Fund Balance 974,141 1,433,9 8 Total Liabilities and Fund Balance $ 1,057,232 $ 1,542,2 5 The notes are an integral part of these financial statements. 6 CITY OF DIAMOND BAR PROPOSITION A LOCAL RETURN FUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL For the Fiscal Year Ended June 30, 2001 (With Comparative Totals for the Fiscal Year Ended June 30, 2000) ■ The notes are an integral nart of these financial statements_ 2001 Variance Favorable (Un- 2000 Budget Actual favorable) Act ial Revenues Proposition A (Note 4) $ 718,300 $ 758,010 $ 39,710 $ 698,686 Interest Income (Note 5) 90,000 91,512 1,512 88,294 Project Generated Revenue 430,000 443,541 13,541 436,530 Total Revenues 1,238,300 1,293,063 54,763 1,223 510 Expenditures Various Projects (Exhibit 1) 1,679,500 1,752,870 (73,370) 1,741 852 Total Expenditures 1,679,500 1,752,870 (73,370) 1,741 852 Excess (Deficit) of Revenues Over Expenditures (441,200) (459,807) (18,607) (518,342 Fund Balance at Beginning of Year 1,433,948 1,433,948 0 1,952290 Fund Balance at End of Year $ 992,748 $ 974,141 $ (18,607) $ 1,433 948 ■ The notes are an integral nart of these financial statements_ CITY OF DIAMOND BAR PROPOSITION A LOCAL RETURN FUND NOTES TO FINANCIAL STATEMENTS For the Fiscal Years Ended June 30, 2001 and 2000 ' NOTE I - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Fund Accounting ' The operations of the Proposition A Local Return Fund (PALRF) are accounted for separate sets of self-balancing accounts that comprise its assets, liabilities, fund balani ' revenue and expenditures. PALRF accounts for the City's share of the 1/2% Proposition A Local Return allocatic ' which are legally restricted for specific purposes. Basis of Accounting PALRF is accounted for in a Special Revenue Fund, using the modified accrual basis accounting whereby revenues are recognized when they become both measurable a available to finance expenditures of the current period and expenditures are genera recognized when the related fund liabilities are incurred. Budgets and BudgetaryAccounting The budgeted amounts presented in this report for comparison to the actual amounts presented in accordance with accounting principles generally accepted in the Uni States of America. NOTE 2 - ANNUAL FINANCIAL STATEMENTS ' The financial statements are intended to reflect the financial position, results of operations and compliance with the Proposition A Local Return Program Guidelin published by LACMTA for the Proposition A Local Return Fund only. NOTE 3 - PROPOSITION A LOCAL RETURN COMPLIANCE REQUIREMEP In accordance with Proposition A Local Return Program Guidelines, funds recein pursuant to these guidelines may only be used for Proposition A Local Return program NOTE 4 - PROPOSITION A REVENUE Proposition A revenue is the following: 2001 2000 Proposition A Local Return Fund $ 758,010 $ 698,686 ' These notes are an integral part of the preceding financial statements. 8 I CITY OF DIAMOND BAR IPROPOSITION A LOCAL RETURN FUND NOTES TO FINANCIAL STATEMENTS For the Fiscal Years Ended June 30, 2001 and 2000 (Continued) ' NOTE 5 - REVENUE - INTEREST The PALRF cash balance was pooled with various other City funds for deposit investment purposes. The share of each fund in the pooled cash account was separa maintained and interest income was apportioned to the participating funds based on relationship of their average monthly balances to the total of the pooled cash investments. I f_J I COMPLIANCE SECTION 10 17son /y( . ,^•..^ � Z � .� Z�JO/ i -... 3600 LSNIRE BOUT 1',. LOS ANWIGELES, CALM CERTIFIED PUSLIC ACCOUNTANTSTELEPHONE (213) 73 FAX (213)738'62 INDEPENDENT AUDITOR'S REPORT February 21, 2002 To the Honorable Members of the City Council of the City of Diamond Bar, California and the Los Angeles County Metropolitan Transportation Authority We have audited the balance sheet and statement of revenues, expenditures, and Chang in fimd balance of the Proposition A Local Return Fund of the City of Diamond E (City) for the years ended June 30, 2001 and 2000, and have issued our report there dated February 21, 2002. Our audits were made in accordance with auditing standar generally accepted in the United States of America; the rules and regulations of the L Angeles County Metropolitan Transportation Authority (LACMTA); the Proposition Local Return Guidelines; and accordingly, included such tests of the accounting reco) and such other auditing procedures as we considered necessary under the circumstances The management of the City is responsible for the City's compliance with the laws regulations of LACMTA and the Proposition A Local Return Guidelines. The follo, projects were reviewed and tested: Transit Subsidy Program Dial -A -Cab Service for Senior & Disabled Transportation Planning SGVCOG Brea Canyon Road Improvement - Between Pathfinder & City Limit Recreational Transit Administration Installation of Bus Benches Golden Springs & Lemon Bus Pads Bus Stop Bench Maintenance Proposition A Fund Exchange Golden Springs Drive (Grand to Torito) Holiday Ride Rehabilitation of Golden Springs Dr. - Torito Lane to Temple Avenue Signal Synchronization — Lemon & Golden Springs Brea Canyon & Brea Bus Pads Based on our audits, we found that, for the items tested, the City complied with the la and regulations governing the projects listed above. Further, based on our audits, for items not tested, nothing came to our attention to indicate that the City had not compl with the laws and regulations governing the projects. 11 The CPA. Never SURE 1710 Tee vane- SUPPLEMENTAL INFORMATION 13 i EXHIBI CITY OF DIAMOND BAR ' PROPOSITION A LOCAL RETURN FUND SCHEDULE OF EXPENDITURES - ' ACTUAL AND LACMTA APPROVED PROJECT BUDGET For the Fiscal Year Ended June 30, 2001 (With Comparative Actual Amounts for Fiscal Year Ended June 30, 2000) Variance 'Project Code Description LACMTA Budget Actual (Over) Under 01-140 Recreational Transit $ 37,000 $ 22,174 $ 14,826 Holiday Ride 9,500 7,774 1,726 '04-140 02-160 Bus Stop Bench Maintenance 7,000 0 7,000 02-130 Dial-A-Cab Service for Senior Disabled 310,000 356,584 (46,584) '& 01-250 Transit Subsidy Program 130,000 540,500 (410,500) (2) 01-480 Administration 53,000 43,746 9,254 01-270 Transportation Planning SGVCOG 8,000 7,092 908 01-160 Installation of Bus Benches 0 0 0 01-150 Golden Springs & Lemon Bus Pads 0 0 0 03-150 Golden Springs Drive (Grand To Torito) 0 0 0 02-150 Brea Canyon & Brea Bus Pads 150,000 0 150,000 '01-405 02-405 Proposition A Fund Exchange Proposition A Fund Exchange 775,000 775,000 0 0 0 0 01-400 Signal Synchronization - Lemon & Golden Springs 0 0 0 ' 01-460 Brea Canyon Road Improvement - Between Pathfinder & City Limit 150,000 0 150,000 02-460 Rehabilitation of Golden Springs Dr. -- Torito Lane to Temple Ave. 50,000 0 50,000 ' Total Expenditures $ 1,679,500 $ 1,752,870 $ (73,370) (1), (2) See explanations on the next page. ' 14 1 2000 Actual 18,793 1,128 4,700 301,934 545,012 42,008 6,996 8,998 50,000 27,283 0 300,000 370,000 1 65,000 0 0 $ 1,741,852 CITY OF DIAMOND BAR PROPOSITION A LOCAL RETURN FUND SCHEDULE OF EXPENDITURES - ACTUAL AND LACMTA APPROVED PROJECT BUDGET For the Fiscal Year Ended June 30, 2001 (With Comparative Actual Amounts for Fiscal Year Ended June 30, 2000) (Continued) (1) The expenditures incurred for these projects were lower than anticipated. (2) The true variance is calculated as follows: Total Expenditures $ 540,500 Less: Transit Subsidy Fares (443,541) PALRF Expenditures 96,959 Less: LACMTA Budget (130,000) True Variance Over/(Under) $ (33,041) 15 EXHIBIT CITY OF DIAMOND BAR PROPOSITION A LOCAL RETURN FUND SCHEDULE OF FIXED ASSETS June 30, 2001 Date Balance Acquired Description 7/1/00 Additions Deletions None $ 0 $ $ $ Totals $ 0 $ 0 $ 0 $ 16 1 0 0 EXHIBIT 12 CITY OF DIAMOND BAR PROPOSITION A LOCAL RETURN FUND EXIT CONFERENCE June 30, 2001 An exit conference was held on February 21, 2002, at the City of Diamond Bar. Those attendance were: Simpson & Simpson Representative: Jason Chan, Auditor City's Representative: Gina Tharani, Senior Accountant Matters Discussed: Results of the audit disclosed no significant financial or compliance issues 17 Agenda # 6 . �2 . Meeting Date: 21 CITY COUNCIL AGENDA REP DRT r9Ss TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manager TITLE: Extension of City -Wide Street Tree Maintenance Contract with West Coast Arborists for the 20 2103 FY in the amount of $135,000, which includes a 2.8% C.P.I. increase. RECOMMENDATION: Approve the contact extension. FINANCIAL IMPACT: Funds for these services are included in the proposed 2002103 FY budget, BACKGROUND: On July 5, 1994, the City Council awarded a contract to West Coast Arborists, Inc. for Ci -Wide Street Tree Maintenance. Section 33 of the specifications of the contract allows the City Council to extend thec ntract on an annual basis if an extension is deemed to be in the best interest of the City. DISCUSSION: This contract includes tree -trimming, tree and stump removal and emergency work for City o ed and maintained trees. It also includes watering of trees along the major boulevards that are not serviced by ah aut mated irrigation system. Attachment: Letter of Agreement REVIE ED BdWosd Community Services Director James DeStefano Deputy City Manager DI�1.1(ONO RAK Wen P. Chang Mayor Deborah H. O'Connor Mayor Pro Tem Carol Herrera Council Member Robert S. Huff Council Member Robert P. Zirbes Council Member R- Vd,d paper May 16, 2002 Patrick Mahoney, President West Coast Arborists, Inc. 2200 E. Via Burton Street Anaheim, CA 92806 City of Diamond Bar 21825 E. Copley Drive • Diamond Bar, CA 91765-4178 (909) 860.2489 • Fax (909) 861-3117 www.CityofDiamo nd Bar. co. RE: CITY-WIDE STREET TREE MAINTENANCE CONTRACT Dear Mr. Mahoney: This is to inform you that the City of Diamond Bar is interested in extending th City - Wide Street Tree Maintenance Contract with West Coast Arborists, Inc. from J ly 1, 2002 through June 30, 2003. Total work for the fiscal year will be in an amount not to exceed, $135,000, per the unit prices on the attachment. Upon approval of this contract extension by the Diamond Bar City Council, a pu chase order in the amount not to exceed $135,000 will be processed and forwarded t you. Sincerely, Bob Rose Community Services Director By signing below, the parties agree to the above terms. Mayor Date President City of Diamond Bar West Coast Arborists, Inc. Attest: Approved as to Form: City Clerk Date City Attorney Agenda # 6 Meeting Date.. CITY COUNCIL AGENDA REP DRT TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manager p TITLE: Extension of City -Wide Street Tree Planting Contract with West Coast Arborists for the 200210 FY in the amount of $30,000, which includes a 2.8% C.P.I. increase. RECOMMENDATION: Approve the contract extension. FINANCIAL IMPACT: Funds for this contract are included in the proposed 2002103 FY budget. BACKGROUND: On November 18, 1997, the City Council awarded a contract to West Coast Arborists, Inc. for City - Wide Street Tree Planting services. Section 14 of the contract allows the City Council to extend the contract on an annual basis if an extension is deemed to be in the best interest of the City. DISCUSSION: This contract includes tree -planting services in the following areas of the city: along the majr boulevards, medians, residential neighborhoods, lighting and landscape maintenance districts and City Parks. Attachment: Letter of Agreement ZREVIE D Bo se Community Services Director James DeStefano Deputy City Manager II n LtioND BAR Wen P. Chang Mayor Deborah H. O'Connor Mayor Pro Tem Carol Herrera Council Member Robert S. Huff Council Member Robert P. Zirbes Council Member May 16, 2002 Patrick Mahoney, President West Coast Arborists, Inc. 2200 E. Via Burton Street Anaheim, CA 92806 City of Diamond Bar 21825 E. Copley Drive - Diamond Bar, CA 91765-41 (909) 860-2489 - Fax (909) 861-3117 www.CityofDiamondBar.com RE: CITY-WIDE AS -NEEDED STREET TREE PLANTING SERVICES Dear Mr. Mahoney: This is to inform you that the City of Diamond Bar is interested in extending thle City - Wide As -Needed Street Tree Planting Contract with West Coast Arborists, Inc. fr m July 1, 2002 through June 30, 2003. The work for the fiscal year will be in an amo nt not to exceed, $30,000, per the specifications and unit prices on Attachments #1 a d #2. Upon approval of this contract extension by the Diamond Bar City Council, a pu chase order in the amount not to exceed $30,000 will be processed and forwarded tol you. Sincerely, Bob Rose, Director Community Services Department By signing below, the parties agree to the above terms. Mayor Date City of Diamond Bar Attest President West Coast Arborists, Inc. Approved as to form: CITY COUNCIL Agenda # Meeting I AGENDA REPORT TO: Honorable Mayor and Members of e City Council VIA: Linda C. Lowry, City Managergy��{, TITLE: Extension of City -Wide Graffiti Removal Contact with Graffiti Control Systems for the 2002/03 amount of $35,000. RECOMMENDATION: Approve the contract extension. FINANCIAL IMPACT: Funds for this contract are included in the proposed 2002103 FY budget. in the BACKGROUND: On May 19, 1993, the City Council awarded a contract to Graffiti Control Systems for gra iti removal in Diamond Bar. Section 31 of the specifications of the contract allows the City Council to extend the contract on an annual basis if doing so is deemed to be in the best interest of the City. DISCUSSION: Since the original contract was awarded, the City Council has approved the annual ex contract at the same cost of $30.00 per site. There were a total of 976 sites of graffiti removed in the 12 r 2001 through April 2002, for a total cost of $29,280. Staff is recommending that the contract be extended f FY in the amount not to exceed $35,000. This amount should be sufficient for required graffiti removal additional work requested by the Public Works Division on an as -needed basis, such as cleaning paint spill; streets. With nine years experience of servicing this contract, Graffiti Control Systems has proven that they ca perform the specifications of the contract. Graffiti Control Systems has agreed to forgo a C.P.I. increase contract for the 2002103 fiscal year. Attachment: Letter of Agreement REVIE D Bo ose Community Services Director James DeStefano Deputy City Manager ;nsion of the onths of May -the 2002/03 services, plus on the public satisfactorily o extend the Wen P. Chang Mayor Deborah H. O'Connor Mayor Pro Tem Carol Herrera Council Member Robert S. Huff Council Member Robert P. Zirbes Council Member Re yded paper ONID B,1R� II yZj.K�S. May 16, 2002 City of Diamond Bar 21825 E. Copley Drive - Diamond Bar, CA 91765-4178 Barry Woods, President Graffiti Control Systems 7260 Atoll Avenue North Hollywood, CA 91605 (909) 860-2489 • Fax (909) 861-3117 www.CityofDiamondgar.com RE: GRAFFITI REMOVAL CONTRACT Dear Mr. Woods: This is to inform you that the City of Diamond Bar is interested in extending the Offiti Removal Contract with Graffiti Control Systems from July 1, 2002 through Ju e 30, 2003. Total work for the fiscal year will be in an amount not to exceed $35,00Q. Upon approval of this contract extension by the Diamond Bar City Council, a pu chase order in the amount not to exceed $35,000 will be processed and forwarded to you. Sincerely, Bob Rose, Director Community Services Department By signing below, the parties agree to the above terms. Mayor Date President City of Diamond Bar Graffiti Control Systems Attest: Approved as to Form: City Clerk Date City Attorney Date Agenda # 6.1 2.4 Meeting Date: 5-21-02 CITY COUNCIL y AGENDA REPORT \ORPOQA.��� TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manager-,-, TITLE: Extension of City -Wide Landscape Maintenance Contract with TruGreen Landcare for the 2002/03 FY in the amount of $250,213.19, which includes a 2.8% C.P.I. increase, plus a contingency of $150,000 for additional work that may be necessary. RECOMMENDATION: Approve the contract extension. FINANCIAL IMPACT: Funds for this contract are included in the proposed 2002/03 FY budget, per the following: Additional Work (if necessarv) $110,000 $15,000 $15,000 $10.00 $150,000 BACKGROUND. On June 16, 1998, the City Council awarded a contract to TruGreen Landcare (previously Accurate Landscape & Maintenance) in the amount of $233,364.00 for City -Wide Landscape Maintenance services. Previous CPI increases raised the contract amount to $243,398.04 for the 2001102 FY. Section 11 of the contract allows the City Council to extend the contract on an annual basis if an extension is deemed to be in the best interest of the City. Staff recommends that the contract be extended for an additional year, from July 1, 2002 through June 30, 2003. The contract amount is proposed to be $250,213.19, which includes a 2.8% CPI increase. DISCUSSION: TruGreen Landcare provides landscape maintenance service to: Lighting & Landscape Maintenance Districts No. 38, No. 39 and No. 41 and City Parks. Attachment: Letter of Agreement REV E BY ---�- B ose Community Services Director James DeStefano Deputy City Manager Contract Parks: $128,302.67 District #38: $47,308.56 District #39: $49,313.16 District #41: $25,288.80 Total: $250,213.19 Additional Work (if necessarv) $110,000 $15,000 $15,000 $10.00 $150,000 BACKGROUND. On June 16, 1998, the City Council awarded a contract to TruGreen Landcare (previously Accurate Landscape & Maintenance) in the amount of $233,364.00 for City -Wide Landscape Maintenance services. Previous CPI increases raised the contract amount to $243,398.04 for the 2001102 FY. Section 11 of the contract allows the City Council to extend the contract on an annual basis if an extension is deemed to be in the best interest of the City. Staff recommends that the contract be extended for an additional year, from July 1, 2002 through June 30, 2003. The contract amount is proposed to be $250,213.19, which includes a 2.8% CPI increase. DISCUSSION: TruGreen Landcare provides landscape maintenance service to: Lighting & Landscape Maintenance Districts No. 38, No. 39 and No. 41 and City Parks. Attachment: Letter of Agreement REV E BY ---�- B ose Community Services Director James DeStefano Deputy City Manager DIS ►1OND BAR �Illllii1re��? �J, Wen P. Chang Mayor Deborah H. O'Connor Mayor Pro Tem Carol Herrera Council Member Robert S. Huff Council Member Robert P. Zirbes Council Member Recycled paper May 16, 2002 City of Diamond Bar 21825 E. Copley Drive • Diamond Bar, CA 91 76 5-41 78 (909) 860-2489 • Fax (909) 861.3117 www.CitVofDiamondgar.com Roberto Perez, Branch Manager TruGreen Landcare 532 E. Belmont Street Ontario, CA 91761 RE: CITY-WIDE LANDSCAPE MAINTENANCE CONTRACT Dear Mr. Perez: This is to inform you that the City of Diamond Bar is interested in extending the City - Wide Landscape Maintenance Contract with TruGreen Landcare from July 1, 2002 through June 30, 2003. The new contract amount will be $20,851.10 per month or $250,213.19 per year, This amount includes service for Brea Canyon Road between Fountain Springs to Southern City Limits; the new medians constructed on Diamond Bar Blvd. between Gold Rush Drive and Tin Drive; Golden Springs Road at Golden Prados Drive, Ballena Drive, El Encino Drive and Torito Lane; and Sunset Crossing Road at Chaparral Drive. Upon approval of this contract extension by the Diamond Bar City Council, a purchase order in the amount not to exceed $250,213.19 will be processed and forwarded to you. Sincerely, Bob Rose, Director Community Services Department By signing below, the parties agree to the above terms. Mayor Date City of Diamond Bar Attest: City Clerk Date Branch Manager Date TruGreen Landcare Approved as to Form: City Attorney Date Agenda # F Meeting Date: CITY COUNCIL P0AGENDA REP DRT r9gq TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manag, �Z. TITLE: Authorization to extend vendor services for Brandt Commercial Signs for the installation of one monument sign on Golden Springs Drive at the western city limits, anq the repair of one monument sign on Grand Avenue at the 60 Freeway, for the total am unt of $16,000. RECOMMENDATION: Authorize the extension of vendor services. FINANCIAL IMPACT: Funds for these services are already included in the 2001/02 LLMD #38 FY budget. BACKGROUND: Staff released a RFP for a contractor to install and repairtwo monum nt signs. Three proposals were received with the lowest bid from Brandt Commercial Signs for $141)99 and the highest bid from Hondo Co., Inc. for $29,450. Due to conditions encountered during co struction, Brandt Commercial Signs has determined that the repair work will cost an additional $1,00 for a total amount of $16,000. DISCUSSION: Per the City's Purchasing Ordinance, payment for services to a single vendor during a fisc I year shall not exceed the City Manager's purchasing authority of $15,000 without prior approva from the City Council. RI_VIEW D Botka6k Community Services Director James DeStefano Deputy City Manager Agenda # _ Meeting Date: CITY COUNCIL AGENDA REPORT �NCORrcBr�� r�89 TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manage�� v TITLE: Consideration of the following animal control issues: A) Conduct a public hearing and subsequently adopt Resolution No. 2002 -XX, which amends Exhibit "A" of Resolution 1989-75A related to fees foranimal control services; and B) Approval of three-year contract with Inland Valley Humane Society RECOMMENDATION It is recommended that the City Council open the public hearing and continue the hearing 4, 2002 City Council meeting. BACKGROUND/DISCUSSION City staff received information from Inland Valley Humane Society ([VHS) representatives City Council meeting which will need to be discussed and clarified further before an agrees be finalized. City staff will continue negotiations with IVHS and present this item for consic the City Council meeting to be held on June 4, 2002. Prepared by: Todd Strojny, Senior Management Analyst REVIEWED BY: W, David Doyle, Deputy City Manager the June rior to the ent can gyration at Agenda # 8.1 Meeting Date: May 2112002 CITY COUNCIL —;Z,7fijPAGENDA REPOR' To: Honorable Mayor and Members of the City Council Via: Linda C. Lowry, City Manager Title: City Appointments to the Chamber Board - RECOMMENDATION: That the City Council discuss and give direction regarding a proposed change to the Pouncil appointments to the Chamber Board which would substitute the Deputy City Man ger in place of one Council Member appointee. This action would require one Council ember appointee to become the alternate. FINANCIAL IMPACT: There is no fiscal impact to this proposed action. BACKGROUND: The Mayor has routinely appointed two Council Members to represent the City by atte ding the monthly Chamber of Commerce meetings as non-voting Chamber Board Men1bers. Council Member Herrera, a current appointee to the Chamber Board along with C uncil Member Zirbes, has forwarded this recommendation for Council consideration. DISCUSSION: Economic development as well as constant improvement in communications are go Is of the City Council. Part of supporting these goals includes encouraging a strong, viable local Chamber of Commerce. The City has committed regular and reliable financial support the Chamber over the years, and Council Members continue their support by offering thei time by participating in the monthly meetings of the Chamber Board. Since Council appoint ents change over time, the appointment of a City executive management staff member tp the Chamber Board would ensure a consistent level of communication with this imprtant component of the City's approach to economic development. By designating the Deputy City Manager (Community Development) as one of th w appointees, it would become a regular duty for the Deputy to attend the meetings. If u tableo to attend, it would be arranged for either the City Manager or the other Deputy City M nger to substitute. Part of this recommendation would include the concept that one of th two Council Members currently appointed by the Mayor would become the alternate to the ther appointed Council Member. Agenda # Meeting Date: CITY COUNCIL \� AGENDA REP RT ���xrx�<tio � lag9 TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manage,,' -' TITLE: Consideration of an Economic Development Policy to attract and retain businesses generating in excess of $300,000.00 per year in sales taxes. RECOMMENDATION: It is recommended that the City Council adopt the Policy. BACKGROUND: Diamond Bar has not been able to capture any significant portion of the overall sales tax growth in the San Gabriel Valley. Sales taxes growth in the City has remained relatively static since 199. The City is faced with several economic development issues and opportunities. The City Counc it has established Goals and Objectives, which include economic development strategies to enha ice revenue for the City and retain and grow the City's economic base. Specific objectives include the need to identify unmet retail needs, attract new commercial development and create an economic assistance program. A component of the overall approach would also include strategies to retain and expand significant sales tax producers located in the City. Businesses with positive net fiscal impact to the City should be encouraged to locate in Dia and Bar. Generally, residential development results in a net cost to a City. Office and industrial development often results in a neutral impact upon City finances. Retail development, through the generation of sales taxes, generally results in a net positive revenue producer for a City. We don't necessarily want to be in competition with other cities for sales tax producers but, until the system of fin ancing local government is changed to reduce the importance of sales tax to the general fund of ci ies, it will remain good public policy to achieve revitalization goals and tax (revenue) goals from priva e investment in the City. Therefore, the retention of existing and pursuit of new significant sa es tax performers should be highly considered within an overall economic development strategic r Ian for the City. 916*141,B&ILOW1 On April 25, 2002 the City Council approved a Business Expansion Agreement with SIGMPnet and directed the preparation of an economic development policy for Council consideration which would authorize staff, where appropriate, to negotiate, for final Council approval, retention oral agreements with businesses that generate more than $300,000.00 per year in sales tax. Public subsidies to private enterprises are the result of a judgement call on the part of the lected and appointed officials. Each proposed agreement must be analyzed based upon the known acts and incorporate rational consideration of many aspects including the type and level of assistan e appropriate. Sound practices would include negotiation of sufficient incentives to retain or attract significant sales tax producing businesses without giving up a penny more than is necess ry. Upon approval of the proposed policy, staff will develop a marketing campaign and seek qualifie sales tax producers. As a result of negotiations with a qualified business, staff will prepare a Memo andum of Understanding (MOU) for review by the Council Economic Development Sub -committee, detailed Agreement will be negotiated and prepared after Council approval of the business points o tlined within the MOU. The agreement will be presented to the Council for final consideration a d approval. The intent of the proposed policy is to create opportunities to: • Retain and expand significant sales tax producers in office and retail develo • Attract significant sales tax producers to office and retail sectors of the City (exaples include business to business enterprises, mass merchandisers / catalog sales wi h order desks in the City and distribution facilities located within the State). • Attract "point of sale" businesses (such as auto leasing, medical equipment, and heavy equipment leasing firms) to office developments. In order to maintain and expand services to the community a policy to retain and expand performance is proposed and attached for Council consideration and adoption. Prepared By: Ja s Stefan Deputy City Manager Attachment: - Draft Policy tax CITY OF DIAMOND BAR ECONOMIC DEVELOPMENT POLICY TO ATTRACT AND RETAIN BUSINESSES GENERATING OVER $300,000.00 PER YEAR IN SALES TAXES Obiective: To enhance City revenues through the implementation of an economic ince for businesses generating sales tax in excess of $300,000.00 per year to Ic or expand within the City of Diamond Bar. Incentives: The City may provide a rebate, not to exceed a maximum of 50 percent, annual sales tax revenues generated from the business over a negotiat base. • The City will expedite development permit processing for qualifie businesses. The r if" —, —'.R�hlc i -- +h— f, Item 8.2 Jim DeStefano — Mr. Mayor and members of the City Council. Moments ago you adopted Goals and Objectives for fiscal year 2002- 2003. Included within those goals and objectives is a significant goal that incorporates a variety of economic development components, including strategies to enhance revenue for the city and to retain and grow the city's economic base. There are a variety of objectives incorporated within the goal that talk about the need to identify unmet retail needs to attract new commercial development and to create an economic assistance program. Incorporated within those programs would include strategies to retain and expand significant sales tax producers located within our city. Members of the public may not be aware, but every time a purchase of a retail product is made, you pay sales taxes. In Los Angeles County you pay about $8.25 in taxes for every $100 in retail products you purchase. One dollar of that total comes back to the city in the form of sales taxes to the city. That is a significant component of this city's revenue base and a significant component of most cities revenue streams. Therefore, sales tax generation is extremely important to cities and any opportunity to expand upon the production of sales taxes to retain and attract new sales tax producers is of high importance to local government. Typically, you receive sales taxes through retail sales of products and that most commonly be found at our retail shopping centers, our grocery stores, fast food operators, gas stations, etc. But there are also significant sales taxes that can be realized through office spaced businesses that provide leasing companies for automobiles, heavy equipment, medical equipment, business to business types of transactions generate significant retail sales. One of our local sales tax' producers of some significance does just that out of a very small office location in North Diamond Bar. This policy that's proposed would allow for the staff to market the city of Diamond Bar as an opportunity to grow one's business to attract businesses to Diamond Bar with the possibility of a sales tax rebate not to exceed a maximum of 50% of their annual sales tax revenues generated from the business location over a particular base that we would negotiate. This policy would propose that such businesses would receive expedited development permit processing and that such businesses qualifying for this type of economic development policy would receive other additional available incentives for their operation here. What those additional available incentives are, is a fairly broad palate of possibilities and it would basically be a consideration on a case by case basis, depended upon whether a business was occupying an existing space or whether a business was bringing additional employees into the city, whether the business was creating traffic.impacts and where the city might be able to assist in construction permits, in tenant improvement permits, in public improvements that might be necessary for the project and so on. It's proposed within this policy reflecting upon again the direction provided staff on April 25 that this policy be used to attract and retain businesses that generate over $300,000 per year in sales taxes. That's a fairly limited family of business possibilities. $300,000 per year in sales taxes means the business must produce $30,000,000 in retail sales tax performance. That is, at this point, presently more than but a couple of businesses provide in the City of D.B. Itis certainly more that the businesses I mentioned earlier restaurants and so forth provide to any city let alone the City of Diamond Bar. These would be significant businesses producing this type of revenue that we would wish to attract that would be to some extent benign uses that would not create major impacts to the! city but have an opportunity to provide revenue to the city by simply utilizing the existing spaces that we have within our city The qualifying business would be require to enter into a business retention of business expansion agreement with the city. The proposal would be that the city staff would market this policy should it be approved, then the proposal would be brought before the City Council's Economic Development sub -committee. A Memorandum of Understanding outlining basic deal points would then be created. That Memorandum of Understanding would be brought before the full City Council for consideration. Should the City Council wish to enter into an agreement with such a qualifying business then a detailed agreement would be prepared, once again, for city council approval. The idea would be that the City Council as a body, would have two opportunities to consider whether or not to enter into such an agreement. This policy has been drafted in response to the direction received on April. 25'h. We are recommending that you adopt such a policy to expand sales tax performance in the City, would welcome any questions that you might have, would be available to further discuss the matter. In conclusion, again we would recommend that you adopt a policy to entice new business to come into the city. Those providing retail sales tax dollars in excess of $300,000 per year. M/Chang: Thank you Mr. DeStefano. Any question from the council, Mr. Huff. C/Huff: Thank you Mayor. I have a question regarding some of the conditions that we can put on this and maybe after we explore some of the questions, we will want to retool this and bring it back at a later date, but. The business that we worked something for before is a little bit unique in that it was a very low impact business. This policy doesn't differentiate that, and yet i think it we are trying to attract new businesses it would be to our advantage to attract low impact businesses. Those that are more like what you cite as examples of what you would like to see, but I don't see anything that tailors the policy towards those types of businesses. And I don't know if we can tailor it to a maximum number of employees that generate a certain amount. Those are just some ideas I'm exploring and you know that this is not the best forum to hammer something like that out. But, I think clearly the type of businesses that would fit into office buildings are internet based business or catalog sales or crane sales. I don't know, but, I think that if there is a way to tailor it more narrowly to the type of businesses that we believe that would fit into the fabric of Diamond Bar, that would be better to be more specific rather than as general as this is; and, I'm also thinking that we know of at least one city that has a threshold of $50,000 as what they craft some kind of agreement. And perhaps for attracting new businesses that threshold should likewise be placed at $50,000. That's a pretty significant revenue source and as a I recall equal to about 5 hamburger stands, to use my analogy from the last time, so if you can attract that kind of business that is a low impact business that might be going some place else, because we're waiting from them to grow into a $300,000 business, well the likelihood, is there not going to be here, they've got to start somewhere and grow to a larger size, so, guess my preference would be, and obviously it's up to the judgement of the rest of the Council, is that we retool this and try to lower the threshold for incoming, tighten the standards for existing and try to craft a policy that under difficult circumstances reflects the unique character of the type of businesses we would like to promote within the city of Diamond Bar. C/Herrera: I like Mr. Huff's suggestion, that we ought to consider businesses that provide a lower amount of tax dollars and offer something to them. I'm wondering, could we not do both. Could we not have certain levels of what we do and how we would participate with businesses with the ultimate being the $300,000 and we would share 50% of that tax revenue back with them, but, couldn't we do both? And have, a stepladder approach. It's going to be reviewed with the Economic Development Subcommittee, they could think about that as well as other things and then bring it back to the whole Council. M/Chang. Thank you Mrs. Herrera, well any questions from the Council, before I open it up for public comment. Okay. Then I will open to the public comment. Anyone in the public would like to address the Council on this subject. No. I will close the public comment, coming back to the Council again. Mayor Pro Tem O'Connor. MPT/O'Connor —I'd like to move that we accept the Economic Development Policy as proposed tonight. M/Herrera I'll second that. C/Huff Discussion? M/Chang: That's right. C/Huff: I'd like to ask staff, if we should approve this motion, can we then retailer something that reflects the type of things were talking about and bring back to enhance it, I guess I'm trying to figure out whether I support this or not. I'm personally thinking that it's too broad for where we would like to be. CA/Jenkins Well, we wouldn't have any basis to do that, unless the Council gave that direction in the motion. C/Huff; Okay. CA/Jenkins: Otherwise, the policy would be what it is in front of you. C/Huff: All right, I just don't think this policy is specific enough, as I said before. If you have a business that takes up 15 acres that generates $300,000, that's not the same as the one taking up 30001 ft. of office space and generating $300,000. This policy is not specific enough to identify that. And I believe that we need to be more specific, so I can not support the motion. C/Zirbes: Thank you Mayor Chang. I support Council Member Huff's comments. Certainly there's business opportunities that could present themselves to us with a more refined policy inplace, so I would ask the Mayor Pro Tem if she might be willing to revise her motion to include some of Mr. Huff's comments to retool this, refine,. this and bring it back to us on another date. M/Chang: All right. If there is no other comment, I would like to make comment here. When I saw this on agenda, I already talked to city' manager, ask her about what's the whole concept behind this one. Because to me I think several questions need to be raised and discussed. One is how much of the sales tax that the top 5 or top 10 of the businesses in the city of Diamond Bar generated. Even though we don't want to disclose the name, but we can say, one or two or three on what level they are contributing the sales tax. If we', do know that none of the businesses in city of Diamond Bar currently contributing more than $300,000 then why we put this level. So there is this threshold over here is so high then no one can reach, does that mean that if this the case, that any one in the city of Diamond Bar right now, if they are moving out of city of Diamond Bar once this policy being passed on, then that means wej don't have to retain them. Then I think we are in big trouble. I think', we do need to think of that so set, before we want to set a criteria, we need to know our situation first. Otherwise, the criteria is just a balloon over there that's going to pop pretty soon. Number two, we are talking about sales tax only. How about many of the businesses they do not generate sales taxes because they are not in retail business, but they hire many employees. And shall we put a criteria over there, for instance Allstate, and Traveler's Group. They are not in retail business, they don't generate any retail sales tax, but they contribute quite a bit to the city of Diamond Bar so we need to put into consideration as well. And I will suggest not just doing this thing that quick and that drastic without further consideration, I think we are going to shoot our own feet pretty fast. I think that is something I probably would like to ask the council member paid attention to it. All right so basically that's what I think we should do it, Mrs. Herrera you have questions? C/Herrera: Not a question Mayor, but I would like to withdraw my second. M/Chang: Mayor Pro Tem O'Connor you would want to stay with that or you want to think we bring back with a little bit better consideration. I know we are all coming off on the good faith, we all want to have aj very good policy for city of Diamond Bar to improve the economic situation in the whole entire city. And that's all we are accounting for, and if we all agree with that, I think our goals should be pretty much the same, so anyway. MPT/O'Connor: It is my understanding that with lack of a second that my motion has died. M/Chang: All right, well, then if that's the case, then well Mr. Huff you want to,; I'll go let you make a comment, I know what you want to say, go ahead. C/Huff; I'd like to make a motion that we ask staff to retool this according to the comments that were made earlier and bring it back to us at a later date, not too in the future, but like a couple of weeks, but specifically, that we look at a lower threshold for attracting new businesses; some type of criteria for the businesses that we are encouraging that fit into a "bedroom community" like Diamond Bar; and you can get more thoughts on the comments I made earlier and the other council members did. M/Chang: All right, any second. C/Zirbes; I'll second that motion. M/Chang: All right motion by Mr. Huff, second by Mr. Zirbes. All right, any further discussion? CM/Lowry: Mayor, may I ask since there is a lot of imput around this idea, maybe it would be helpful if we could work a couple of options up and bring it to the sub -committee so that they could also give it a review prior to us bringing it back to Council, so that it would give us a little more possibility to get stronger feedback before we bring it back. There is one other comment, I hope you will allow me to make? M/Chang: Of course. CM/Lowry: Because we know economic development is one of our top goals, and this is a statement of policy that's kind of in a vacuum of policy, I think that it is important to make the point that were you to have a broad economic development policy, this would be like a bullet point inside of it. That here's away that we would be focusing on one of the methods to provide incentives for businesses that generate sales tax to locate or to remain in the city. It is in no way' intended to be a blanket policy for economic development. And one of our goals certainly is to create that broad scenario of economic development concepts and that this policy would have standing in the that broad view, but it is in no way intended to be anything other than a statement of that very specific area of retention agreements relating to sales tax measurement. hope that makes sense, but that's the context of this very specific, discussion and that's the sad thing, is that it's outside of a context and that's our challenge for the next year, is to create the broader policy that this would stand inside of. Thank you. M/Chang: All right. Thank you. I agree with you this basically; we need further consideration and further discussion. In terms of discussion, you want to submit it to the subcommittee, we want to have a study session we can talk about that, then, but, overall we need further discussion about this. So we have some type of better criteria and also, still leave us the flexibility so we can have a better tool in the future we can use. But our ultimate goal is how can we retain existing business and also inviting new business. That's our ultimate goal. So lets talk about that and then we bring back to the Council again. Alright. Thanks You. In terms of how long, probably if we cannot bring back at next Council meeting hopefully within a month we will bring it back. Okay. Alright. With Roll Call vote (5-0) passed.