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HomeMy WebLinkAbout03/05/2002Tuesday, March 5, 2002 5:00 p.m. -- Study Session CC -8 6:00 p.m. --- Closed Session CC -8 6:30 p.m. -- Regular Meeting South Coast Air Quality Management District/Government Cen Main Auditorium 21865 East Copley Drive Diamond Bar, CA 91765 Mayor Wen A Chang Mayor Pro Tem Debby O'Connor Council Member Carol Herrera Council Member Bob Huff Council Member Bob Zirbes City Manager Linda C. Lowry City Attorney Michael Jenkins City Clerk Lynda Burgess Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 860-2489 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond Bar ewes recycled paper and encourages you to do the same. DIAMOND BAR CITY COUNCIL RULES (ALSO APPLIES TO CONMSSION AND COMIvff I I MEETINGS) PUBLIC INPUT The meetings ofthe Diamond Bar City Council are open to the public. A member of the public may address The Council on The subject of or more agenda items and/or other itsms'of interest which are within the subject matter jurisdiction ofthe Diamond Bar City Council. A request to the Council should be submitted in person to the City Cleric. Asa general rule The oppominity for public comments meats will take place at the discretion ofthe Chair: However, in order to facilitate the tneetur persons who are interested parties for an item maybe requested to give their presentation at the time the item is called on the calendar. The C i input limit the public in�on any item or the total amount of time allocated for public testimony based on the number ofpeople requesting to and the business ofthe Council. hidividuali are requested to refiain front personal attacks towards Council Members or outer cXLZets. Cmmneots which are not Conducive to positive business meeting environment are viewed as attacks against the entire City Council and will not be Tolerated Your cooperation is y appreciated In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public comment on items previously considered by the Council. (Does not apply to Committee meetings.) In accordance with State Law (Brown Act), all matters to be acted on by the City Council must be pasted at least 72 hours prior to the Council meeting. In case of emergency, or when a subject matter arises subsequent to the posting ofthe agenda, uponmakingcertain findings the 7 may act on an item that is not on the posted agenda_ CONDUCT IN THE CITY COUNCIL CHAMBERS The Chair shall order removed from the Council Chambers any person who commits the following acts in respect to a regular or special ofthe Diamond Bar City Council. A Disorderly behavior toward the Council or any member oftbe staff thereof tending to interrupt the due and orderly course ofsaid meeting. B. A breach ofthe peace, boisterous condpct or violent disturbance, tending to interrupt the due and orderly course of said muting C. Disobedience of any lawful order ofthe Chair, which shall include an order to be seated or to refrain Som addressing the Board, and D. Any other urilawfui interference with the due and orderly conduct of said meeting. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for the regular Diamond Bar City Council meetings are prepared by the City Clerk and are available 72 hours prior to the meeting, Agendas are available electronically and may be accessed by a personal computer through a phone modem. Every meeting ofthe City Council is recorded on cassette tapes and duplicate tapes are available for a nominal charge. ADA REQUIREMENTS A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area. Sign language irate services are also available by giving notice at least Three business days in advance of the meeting. Please telephone (909) 860-2489 between 8 a and 5 p.m Monday Through Friday. .HELPFUL PHONE NUMBERS Copies of Agenda, Rules ofthe Council, Cassette Tapes of Meetings (909) 860-2489 Computer Access to Agendas (909) 860 -LME General Information (909) 860-2489 NOTE: ACTION MAY BE TAKEN ON ANY ITEM IDENTIFIED ON THE AGENDA. THIS MEETING IS 'BEING BROADCAST LIVE BY. ADELPHIA FOR AIRIN( CHANNEL 17, AND BY REMAINING IN THE ROOM, YOU ARE GIVING N PERMISSION TO BE TELEVISED. THIS MEETING WILL BE RE-BROADCAS THE SATURDAY FOLLOWING THE COUNCIL MEETING AT 9:00 A.M CHANNEL 17. CITY OF DIAMOND BAR CITY COUNCIL AGENDA March 5, 2002 STUDY SESSION: 5:00 p.m., South Coast Air Quality Man District, Room CC -8 • Presentation from D.B. Community Foundation regarding Commemoration at the Community Center • Discussion of Issues regarding the California Library Construc Renovation Bond Act Application Process CLOSED SESSION: 6:00 p.m., Conference with Legal Existing Litigation (Government Code Section 54956.9, Subdivision (a) - Developmental Center CALL TO ORDER: PLEDGE OF ALLEGIANCE: INVOCATION: ROLL CALL: APPROVAL OF AGENDA: 6:30 p.m. Mayor Ahmad H. Sakr, Ph.D., Islamic Education Council Members Herrera, Huff, Zirbes, MPT/O'Connor, Mayor Chang Mayor 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 Performance by Chaparral Middle School Orchestra. ON ON ON ment Conor and sel - rman 1.2 Presentation of City Tiles to Outgoing Parks & Recreation, Planning Traffic & Transportation Commissioners. 1.3 Presentation of Certificates of Appreciation to Outgoing Diamond Community Foundation Members. 1.4 Presentation of Certificate of Appreciation to Outgoing Public Safety Committee Member. 1.5 Proclaiming March 9, 2002 "Arbor Day." Proclamation will be rece Forestry Assistant Tim Frick, Mr. Frick will present "Tree City USA" to the City Council. and Bar by ue March 5, 2002 PAGE 2 1.6 Presentation of City Tile to Hinderliter, de Llamas & Associates, in as Business of the Month, March, 2002. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each rgular meeting agenda to provide an opportunity for members of the public to di ectly address the Council on Consent Calendar items or matters of interest to the ubiic that are not already scheduled for consideration on this agenda. Although th City Council values your comments, pursuant to the Brown Act, the Council gen rally cannot take any action on items not listed on the posted agenda. Please co plete 4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of th Council may briefly respond to public comments but no extended discussion a action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1.1 ARBOR DAY CELEBRATION -March 8, 2002 - 10 a.m., Pantera Park Pantera Dr. City d no ,738 5.1.2 PLANNING COMMISSION MEETING — March 12, 2002 -- 7:00 �.m., AQMD/Government Center Auditorium, 21865 E. Copley Dr. 5.1.3 TRAFFIC AND TRANSPORTATION COMMISSION MEETING — MarO 14, 2002 -- 7:00 p.m., AQMDIGovernment Center Hearing Board Room, 2865 E. Copley Dr. 5.1.4 CITY COUNCIL MEETING — March 19, 2002 -- 6:30 AQMDIGovernment Center Auditorium, 21865 E. Copley Dr. 6. CONSENT CALENDAR: 6.1 CITY COUNCIL MINUTES: 6.1.1 Study Session of February 19, 2002 -Approve as submitted. 6.1.2 Regular Meeting of February 19, 2002 —Approve as submitted. Requested by: City Clerk 6.2 PLANNING COMMISSION MINUTES: 6.2.1 Regular Meeting of January 8, 2002 - Receive and file. M., March 5, 2002 PAGE 3 6.2.2 Regular Meeting of January 222, 2002 — Receive and file. Requested by: Planning Division 6.3 TRAFFIC AND TRANSPORTATION COMMISSION MINUTES — Rjgular Meeting of November 20, 2001 - Receive and file. Requested by: Public Works Division 6.4 VOUCHER REGISTER - Approve Voucher Register dated March 5, 202 in the amount of $964,167.85. Requested by: Finance Division 6.5 TREASURER'S STATEMENT — month of January, 2002. Recommended Action: Review and approve. Requested by. Finance Division 6.6 EXONERATION OF CASH DEPOSIT IN LIEU OF GRADING BOND IN THE AMOUNT OF $6,390 FOR LOT 71 OF TRACT 30578 (2957 Wagonrain Lane, Country Estates). Recommended Action: Exonerate cash deposit and direct City Clerk to the owner and surety of this action. Requested by: Public Works Division 6.7 SECOND READING OF ORDINANCE NO. 03(2002) AMENDING 4EC. 8.20.010 TO ADD ETCHING CREAMS AND SUBSTANCES TO �HE DEFINITION OF "GRAFFITI IMPLEMENT." Recommended Action: Approve Second Reading by title only, wa reading and adopt. Requested by: Community Services Division 6.8 LANDSCAPE ASSESSMENT DISTRICTS: full 6.8.a ADOPT RESOLUTION NO. 2002-15 ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A REPORT RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN ASSESSMENT DISTRICT NO. 38 AND ANY ASSESSMENT THEREON FOR FY 2002- 2003. Recommended Action: Adopt. March 5, 2002 PAGE 4 6.8.b ADOPT RESOLUTION NO. 2002-16 ORDERING THECITY ENGINEER TO PREPARE AND TO FILE A REPORT RELATE TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN ASSESS ENT DISTRICT NO. 39 AND ANY ASSESSMENT THEREON FOR FY 002- 2003. Recommended Action: Adopt. 6.8.c ADOPT RESOLUTION NO. 2002-17 ORDERING THE ENGINEER TO PREPARE AND TO FILE A REPORT RELATE MAINTENANCE OF PUBLIC IMPROVEMENTS IN ASSESS DISTRICT NO. 41 AND ANY ASSESSMENT THEREON FOR FY 2003. Recommended Action: Adopt. Requested by: Public Works Division 6.9 ADOPT RESOLUTION NO. 93-66D AMENDING RESOLUTION 93 SETTING FORTH POLICIES, PROCEDURES AND REGULATIONS USE OF CITY FACILITIES AND REQUIRING ADOPTION ENFORCEMENT OF "THE PARENTS' CODE OF CONDUCT." 6.10 6.11 Recommended Action: Adopt. Requested by: Community Services Division ADOPT RESOLUTION NO. 2002-18 APPROVING INSTALLATION MULTI -WAY STOP SIGNS AT THE INTERSECTIONS OF RITTER STR AT GOLDEN PRADOS DRIVE AND RITTER STREET AT GREAT BI DRIVE. Recommended Action: Adopt. Requested by: Public Works Division DAITY TO ENT C R D OF .ET !ND AWARD OF CONTRACT IN AN AMOUNT NOT TO EXCEED $12,0001 TO RON DUBBERLY ASSOCIATES FOR LIBRARY PROGRAMFG SERVICES ASSOCIATED WITH THE CALIFORNIA LIBY CONSTRUCTION AND RENOVATION BOND ACT. Recommended Action: Award. Requested by: City Manager 6.12 APPROVAL OF SHERIFF DEPARTMENT'S REQUEST TO ASSIST W TH PURCHASE OF A COMMUNITY POLICING VEHICLE AND APPROPRI TE $48,406.67 FROM THE NARCOTICS ASSET FORFEITURE FUND. March 5, 2002 PAGE 5 Recommended Action: Approve and appropriate. Requested by: City Manager 6.13 CONSIDERATION OF APPROVING RESOLUTION NO. 20 2-19 OPPOSING SB1664 (ROMERO), AMENDING THE MEMBERSHIP 0 THE BOARD OF THE SAN GABRIEL AND LOWER LOS ANGELES RI ERS AND MOUNTAINS CONSERVANCY, Recommended Action: Adopt. Requested by: City Manager 6.14 AWARD OF CONTRACT TO HIRSCH & ASSOCIATES FOR PHA E II DESIGN SERVICES FOR THE ADA RETROFIT IMPROVEMENT AT SYCAMORE CANYON PARK IN AN AMOUNT NOT TO EXCEED $50 000. Recommended Action: Award. Requested by: Community Services Division 7. PUBLIC HEARINGS: None 8. COUNCIL CONSIDERATION: 8.1 APPROVAL OF STREET SWEEPING PARKING RESTRICTION PROGRAM, ADOPTION OF RESOLUTION NO. 2002-20 ND APPROPRIATION OF PROGRAM EXPENSES TOTALING $22 408 GENERAL FUND AND $32,978 COPS SPECIAL FUNDS. Recommended Actions: Adopt resolution, appropriate funds and expenditures including change orders. 8.2 CONSIDERATION OF A MITIGATED NEGATIVE DECLARATION FOR HE PROPOSED SUMMITRIDGE COMMUNITY AND SENIOR CEN ER PROJECT. Recommended Action: Receive a staff presentation, obtain public com and continue the matter to the March 19, 2002 meeting. Requested by: City Manager 8.3 CONSIDERATION OF FOURTH OF JULY FIREWORKS SHOW SYCAMORE CANYON PARK IN THE AMOUNT OF $22,000 (Contini from Feb. 19, 2002). Recommended Action: Approve. AT ied March 5, 2002 PAGE 6 Requested by: Community Services Division 8.4 APPOINTMENTS TO DIAMOND BAR COMMUNITY FOUNDATION (Continued from Feb. 19, 2002). Recommended Action: Appoint four new members. Requested by: City Manager 9. COUNCIL SUB -COMMITTEE REPORTSICOUNCIL MEMBER COMMENTS,: 10. ADJOURNMENT: In memory of Dr. Ronald Hockwalt, Superintend int of Schools, Walnut Valley Unified School District. Wen P. Chang Mayor Deborah H. O'Connor Mayor Pro Tem Carol Herrera Council Member Robert S. Huff Council Member Robert P. Arbes Council Member Recycled paper February 20, 2002 City of Diamond Bar 21825 F. Copley Drive • Diamond Bar, CA 91765-41 (909) 860-2489 • Fax (909) 861-31.17 www.CityofDiamondgar.com Greg Rochford, Director Chaparral Middle School 1405 Spruce. Tree Drive Diamond Bar, CA 91765 Dear Mr. Rochford: On behalf of the Diamond Bar City Council and community, I would lik to take this opportunity to extend congratulations and commendations you and the Chaparral Middle School 8h Grade Orchestra. We were very excited to hear of the Orchestra's invitation to participate in the National Invitational Orchestra Festival at the world famous Carnegie Hall in New York City. You have certainly proven yourself as an exemplary teacher in reaching our youth and paving the way for them excel. The Diamond Bar City Council would be honored to have the Orchesti perform at its Council meeting on Tuesday, March 5. The meeting begins at 6:30p and is held at the Government Center/Air Quality Management District (AQMD) Auditorium, 21865 E. Copley Drive, Diamond Sar. Please contact City Hall, 9091396-5666, to reaffirm the Orchestra's availability and to make the necessary arrangements for t performance. We look forward to seeing you March 5. Sincerely, Wen P. Chang Mayor WPC:nbw c: Cit . Council ity Clerk Dr. Ron Hockwalt, WVUSD, Superintendent Principal Jan Keating, Chaparral. Middle School Wen P. Chang Mayor Deborah H. O'Connor Mayor Pro Tem Carol Herrera Council Member Robert S. Huff Council Member Robert P. Zirbes Council Member Recyded paper February 22, 2402 (909) 860-2489 • Fax (909) 861-3117 www.CityofOiamondBar.com Lloyd deLlamas, President Hinderliter, de Llamas & Associates 1340 Valley Vista Drive, suite 200 Diamond Bar, CA 91765 Dear Mr. de Llamas: On behalf of the Diamond Bar. City Council, I would like to take this opportunity to express our appreciation to Hinderliter, de Llamas &. Associat for their support and contribution to the economic strength of the City of Diamond Bar. The City Council would like to formally recognize Hinderliter, de Llamas & Associates at its meeting on Tuesday, March 5, 2002. The meeting is held at 6:30p, at the Government Center/Air Quality Management District (AQMD) Auditorium, 21865 E. Copley Drive, Diamond Bar. Please contact Ms. Tommye Cribbins, Assistant City Clerk, 9091396-5666, to reconfirm your availability. I look forward to seeing you March 5. Sincerely, Wen P. Chang Mayor WPC:nbw c: City Council City Clerk Wen P. Chang Mayor Deborah H. O'Connor Mayor Pro Tem Carol Herrera Council Member Robert S. Huff Council Member Robert P. Zirbes Council Member Recyded paper City of Diamond Bar 21825 E. Copley Drive - Diamond Bar, CA 917654178 (909) 860-2489 • Fax (909) 861-3117 www.CityofDiamondBar.com ..February 26, 2002 Annette Finnerty 185€ Silver Hawk Drive Diamond Bar, CA 91765 Dear Ms. Finnerty: On behalf of the Diamond Bar City Council, I would like to express our thanks for a job well done. Your years of service and commitment as a member of the Diamond Bar Community Foundation has provided valuable contributions to the community. You are to be commended for your dedication. The Diamond Bar City Council would like to formally recognize your service a its Council meeting on Tuesday, March 5. The meeting begins at 6:30p and is hold at the Air Quality Management District. (AQMD) Auditorium, 21865 E. Copley D ive, Diamond Bar. Please contact my secretary, Ms. Nancy Whitehouse, 909/396_5 66, regarding your availability. Again, our thanks, and I wish you the best in your new endeavors. Sincerely, �C Wen P. Chang Mayor c: City Council Wen P. Chang Mayor Deborah H. O'Connor Mayor Pro Tem Carol Herrera Council Member Robert S. Buff Council Member Robert P. Zirbes Council Member R-Yded paper February 26, 2002 ('ifii ni fliamnnri Rnr 21825 E. Copley Drive . Diamond Bar, CA 9176541 (909)860-2489 • Fax (909) 861-3117 www.CityofOiamondoar.com Ahmad H. Sakr, Ph.D Islamic Education Center 659 Brea Canyon Rd., Suite #2 Walnut, CA r91789 Dear Dr. Sakr: This is to confirm your participation to provide the invocation at the Diaand Bar City Council Meeting on Tuesday, March 5, 2002 at 6:30 p.rn. The meeting will be held in the SCAQM©/Government Center Auditorium Io ted at 21865 E. Copley Drive, Diamond Bar. Please be aware that, pursuant to a recent court ruling, sectarian pray r as part of City Council meetings is not permitted under the United St tes Constitution pertaining to the separation of church and state. Also, pl se note the three to five (3-5) minute time limit on Invocations. It is a pleasure to have representation from various churches within Diampnd Bar participate at our City Council Meetings. Although the City Council appreciates the gifts that you have provided Ithe City in the past, it is felt that your taking time out of your busy schedul to share with us is more than enough. Sincerely, Lynda Burgess, MMC City Clerk LB/tc I Wen F. Chang Mayor Debora' H. O'Connor Mayor Pro Tem Carol Herrera Council Member Robert S. Huff Council Member Robert P. Zirbes Council Member KecyJed paper February 26, 2002 Nancy Lyons 22536 Ridgeline Diamond Bar, CA 91765 Dear Ms. Lyons: City of Diamond Bar 21825 E. Copley Drive • Diamond Bar, CA 91765-417E (909) 860-2489 • Fax (909) 861-3117 www.CifyofDiamundBar.com On behalf of the Diamond Bar City Council, I would like to express our thanks for a job well done. Your years of service and commitment as a member of the Diamond Bar Community Foundation has provided valuable contributions to t community. You are to be commended foryourdedication. The Diamond Bar City Council would like to formally recognize your service a its Council meeting on Tuesday, March 5. The meeting begins at 6:30p and is hel at the Air Quality Management District (AQMD) Auditorium, 21865 E. Copley D ive Diamond Bar. Please contact my secretary, Ms. Nancy Whitehouse, 909/396-5 66. regarding your availability. Again, our thanks, and I wish you the best in your new endeavors. Sincerely, G Wen P. Chang Mayor c: City Council Wen P. Chang Mayor Deborz--'h H. O'Connor Mayor Pro Tem Carol Herrera Council Member Robert S. Huff Council Member Robert P. Zirbes Council Member Reryded paper Afth City of Diamond Bar + 21825 E. Copley Drive • Diamond Bar, CA 91765-4171 (909) 860-2489 • Fax (909) 861-3117 r9S9 _ www.Cifyo#piamortdBar.corr, February 26, 2002 Dexter MacBride 435 Willapa Diamond Bar, CA 91765 Dear Mr. MacBride: On behalf of the Diamond Bar City Council, I would like to express our thanks for a job well done. Your years of service and commitment as a member of th Diamond Bar Community Foundation has provided valuable contributions to e community. You are to be commended for your dedication. The Diamond Bar City Council would like to formally recognize your service its Council meeting on Tuesday, March 5. The meeting begins at 6:30p and is hel at the Air Quality Management District (AQMD) Auditorium,.21865 F. Copley ive Diamond Bar. Please contact my secretary, Ms. Nancy Whitehouse, 9Q9/396-5 66, regarding your availability. Again, our thanks, and I wish you the best in your new endeavors. Sincerely, Wen P. Chang Mayor c: City Council CCCLUTE ENTERPRISES 21217 FOUNTAIN SPRINGS RD. DIAMOND BAR, CA. 91765 PHN 909-595-1827 FAX 909-595-1827 e-mail - coclute-ent@surfside.net March 5, 2002 Diamond Bar City Council: The following letter is my concerned input to the proposed ordinance of 'no parking On street sweeping days'. I cannot attend this evenings meeting due to a family function at my son'school. They are having a scheduled videoconference with a Japanese classroom. I believe all intents of such an ordinance are acceptable provided the intent is not a precu or to a further encompassing parking ban on public streets. I am opposed to any complete par Ing ban on `residential' public streets. This will have effects of increased speeds on our streets, more blocked sidewalks and an increase in parking on lawn areas with no increase in enfor ement. This city's residents, schools, and businesses depend on the ability to park on the public sl reets. I can think of some businesses and schools that use the. public streets on a regular Basi , which could cause large scale -parking problems on those days. How are these streets being ma ntained now? Is the city prepared to contract for street sweeping on Saturdays for some major s reets in the event there is such a conflict in the normal schedule? Is it then posted no parking o1 those days? I am most certainly in support of any effort to clean our streets and our waterways yet th s effort should also focus on vehicle fluids, which are deposited on to our streets. Leaves and p per are of little damage to the environment in comparison, to the discharge of motor oil, transmiss n fluid and coolants. I believe the California Vehicle Code already includes codes and langt age to support any such excessive fluid discharge. The ordinance should further address this iss a if the intent is to aid in environmental protection. Furthermore, I am very concerned about the quantity of signs that are deemed adeq ate for notification in support of enforcement. I do not wish to see signs throughout our city or every entrance to every neighborhood. Please look at what other cities have done to avoid thi `over - signage'. I do believe the city has the responsibility to provide a massive media campaign on the ordinance at first, continuing on a regular basis in local papers, city bulletin boards and th city's web site. Obviously, determine a set schedule for these sweeping days with designated areas, times, and days. • Page 2 March 5, 2002 How will enforcement be authorized? Can we effectively use the Senior Patrol for this or will the city be using an assigned traffic officer from the Sheriff's Department. Is this going to leave the city short-handed for the days of street sweeping? Can we use an officer assigned to school traffic and parking for this enforcement? How many days and what period of time is estimated for this follow -along enforcement? Will fines be established for second and third time offende of this ordinance? Shall the vehicle be towed after the second or third offence? In summary: • What is the overall, true intent of such an ordinance? Show complete support of any environmental intent. Assure residents that this will not progress to a further encompassing parking ban. • How will main streets be effected by this ordinance and what can be done to minimize impact while maintaining simplistic schedule. • Minimum signage throughout the city; maximum media notification and education. • Enforcement, enforcement, enforcement — who, what, when, where, how, cost, im act, etc. Sincerely, Craig C. Clute CITY OF DIAMOND BAR "QUICK CAP" MINUTES March 5, 2002 STUDY SESSION: MlChang called the meeting to order at 5:08 M. in Room CC -8 of the South Coast Air Quality Management District. Present: Council Members Herrera, Huff, Zirbes, Mayo Pro Tem O'Connor, Mayor Chang. Also present were: Linda Lowry, City Manager; Mike Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David Liu, Public Works Director; Bob Rose, Community Se ices Director; Linda Magnuson, Finance Director; Lynda Burgess, City Clerk; Kirk Phillips, Assistant Engineer; Marsha Roa, Communications & Mark ting Coordinator; Teresa Arevalo, Sr. Administrative Assistant and Todd Strojn , Sr. Administrative Assistant. • Presentation from D.B. Community Foundation regarding Donor Commemoration at the Community Center • Discussion of Issues regarding the California Library Construction and Renovation Bond Act Application Process ADJOURNED CLOSED SESSION: 6:10 p.m. CLOSED SESSION: 6:10 p.m., telephone Conference with I,egal Counsel - Existing Litigation (Government Code Section 51956.9, Subdivisi n (a) - Lanterman Developmental Center. (MPT/O'Connor recused herself from attendance due to a potential conflict of interest). CALL TO ORDER: MlChang called the meeting to order at 6:3q P.M. in the Auditorium of the South Coast Air Quality Management District, 2185 E. Copley Dr., Diamond Bar, CA. At the request of the Mayor, CA/Jenkins announced the reasons for the C used Session and reported that the City Council took no reportable action durin the session. PLEDGE OF ALLEGIANCE: MPT/O'Connor. INVOCATION: Ahmad H. Sakr, Ph.D., Islamic Education ROLL CALL: Council Members Herrera, Huff, Z rbes, MPT/O'Connor, Mayor Chang. Also present were: Linda Lowry, City Manager; Mike Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David Liu, Public Works Director; Bob Rose, Community Se ices Director; Linda Magnuson, Finance Director and Lynda Burgess, City Clerk March 5, 2002 PAGE 2 APPROVAL OF AGENDA: CM/Lowry requested that Agenda Item 8. be brought forward to the beginning of the meeting. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 Performance given by Chaparral Middle School 8'" Grade Orchestra. 1.2 Presented City Tiles to Outgoing Parks & Recreation, Planning and T�affic & Transportation Commissioners: Mark St. Amant; Patty Anis and Annette Finnerty (represented by her husband Albert), P & R Commissioners. George Kuo, Planning Joseph Kung; Joyce Leonard and Jack Istik, T & T Commissioners 1.3 Presented Certificates of Appreciation to Outgoing Diamond Bar Community Foundation Members: Dexter MacBride, Nancy Lyons and Annette Finnerty. 1.4 Presented Certificate of Appreciation to Outgoing Public Safety Advisory Committee Member — Mary Matson. 1.5 Proclaimed March 9, 2002 "Arbor Day." Proclamation will be received by Jon Baker, Chief of Forestry. Mr. Baker presented the "Tree City USA" plque to the City Council, 1.6 Presented City Tile to Hinderliter, de Llamas & Associates, as Business �f the Month, March 2002. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 3. PUBLIC COMMENTS: Eileen Ansari — thanked her appointees to Commi ions and Committees. Expressed concern about the quality of Council meting broadcasts on Tuesday nights. Georgeanna Ramel — Concerned about the street sweeping proposal and on- treet parking at D.B.H.S. Clyde Hennessee — Dick Farrell - Thanked Council for considering the street sweeping ordinanc a and encouraged vigorous enforcement of Code issues. Marie Buckland — Darla Farrell -- Concerned about traffic safety at the entrance to the 57 fwy. March 5, 2002 PAGE 3 D.B. Blvd. and Sunset Crossing. Pete Meritans, Cindy McCool, Sal Romero and Robert Janeke — Supported way stop signs on Ritter, Great Bend and Golden Prados. 4. RESPONSE TO PUBLIC COMMENT: MATTERS MOVED FORWARD ON THE AGENDA: 8.1 APPROVAL OF STREET SWEEPING PARKING RESTRI PROGRAM, ADOPTION OF RESOLUTION NO. 2002-20 APPROPRIATION OF PROGRAM EXPENSES TOTALING GENERAL FUND AND $32,978 COPS SPECIAL FUNDS. Martha Bruske - Enforce what is already in effect; eliminate parking. Darla Farrell - Eliminate overnight parking. Clyde Hennessee -- Marie Buckland — Eliminate overnight parking. Dick Farrell — Agreed with Martha. Moved by C/Zirbes to adopt Resolution No. 2002-20, change start an times to 7:30 a.m. to 1 p.m. for morning sweeping, and 11:30 to 5 p. afternoon sweepings, appropriate funds and approve expenditures incl change orders. Seconded by C/Herrera — add 6 month review peri schedule adjustments beginning in September 2002. MPT/O'Con amend motion to include "except holidays" on all signs. ClZirbes acc all amendments to his motion. Motion carried 4-0 by the following Roll Call vote (C/Huff voted no). 5. SCHEDULE OF FUTURE EVENTS: 5.1.1 ARBOR DAY CELEBRATION -March 8, 2002 - 10 a.m., Pantera Pantera Dr. 5.1.2 PUBLIC SAFETY ADVISORY COMMITTEE MEETING —March 11, 7:00 p.m. Walnut/Diamond Bar Sheriff Station Community Room, 211 Valley Blvd., Walnut 5.1.3 PLANNING COMMISSION MEETING — March 12, 2002 — 7:00 AQMDIGovernment Center Auditorium, 21865 E. Copley Dr. iulti- stop i. for for ,738 E. p.m., March 5, 2002 PAGE 4 5.1.4 TRAFFIC AND TRANSPORTATION COMMISSION MEETING — Marc 14, 2002 — 7:00 p.m., AQMDIGovernment Center Hearing Board Room, 21865 E. Copley Dr. 5.1.5 CITY COUNCIL MEETING — March 19, 2002 — 6:30 AQMDIGovernment Center Auditorium, 21865 E. Copley Dr. 6. CONSENT CALENDAR: Moved by C/Herrera, seconded by C/Zirb s to approve the Consent Calendar, with the exception of Item 6.13. Motion carrie 5-0 by the following Roll Call vote: 6.1 APPROVED CITY COUNCIL MINUTES: 6.1.1 Study Session of February 19, 2002 - As submitted. 6.1.2 Regular Meeting of February 19, 2002 — As submitted. 6.2 RECEIVED AND FILED PLANNING COMMISSION MINUTES: 6.2.1 Regular Meeting of January 8, 2002. 6.2.2 Regular Meeting of January 22, 2002. 6.3 RECEIVED AND FILED TRAFFIC AND TRANSPORTATION COMMIS ION MINUTES — Regular Meeting of November 20, 2001. 6.4 APPROVED VOUCHER REGISTER - dated March 5, 2002 in the amount of $964,167.85. 6.5 REVIEWED AND APPROVED TREASURER'S STATEMENT morith of January, 2002. 6.6 EXONERATED CASH DEPOSIT IN LIEU OF GRADING BOND 1N THE AMOUNT OF $6,390 FOR LOT 71 OF TRACT 30578 (2957 Wagon Train Lane, Country Estates) - and directed the City Clerk to notify the owner and surety of this action. 6.7 APPROVED SECOND READING OF ORDINANCE NO. 03( 002) AMENDING SEC. 8.20.010 TO ADD ETCHING CREAMS AND SUBSTANCES TO THE DEFINITION OF "GRAFFITI IMPLEMENT'- aived full reading and adopted. 6.8 LANDSCAPE ASSESSMENT DISTRICTS: 6.8.a ADOPTED RESOLUTION NO. 2002-15 ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A REPORT RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN ASSESSMENT DISTRICT NO. 38 AND ANY ASSESSMENT THEREON FOR FY 2002- March 5, 2002 PAGE 5 2003. 6.8.b ADOPTED RESOLUTION NO. 2002-16 ORDERING THE ITY ENGINEER TO PREPARE AND TO FILE A REPORT RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN ASSESSM NT DISTRICT NO. 39 AND ANY ASSESSMENT THEREON FOR FY 2 02- 2003. 6.8.c ADOPTED RESOLUTION NO. 2002-17 ORDERING THE ITY ENGINEER TO PREPARE AND TO FILE A REPORT RELATE TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN ASSESS ENT DISTRICT NO. 41 AND ANY ASSESSMENT THEREON FOR FY 002- 2003. 6.9 ADOPTED RESOLUTION NO. 93-66D AMENDING RESOLUTION 93 66C SETTING FORTH POLICIES, PROCEDURES AND REGULATIONS FOR USE OF CITY FACILITIES AND REQUIRING ADOPTION ND ENFORCEMENT OF "THE PARENTS' CODE OF CONDUCT." 6.10 ADOPTED RESOLUTION NO. 2002-18 APPROVING INSTALLATIO A OF MULTI -WAY STOP SIGNS AT THE INTERSECTIONS OF RITTER STI ZEET AT GOLDEN PRADOS DRIVE AND RITTER STREET AT GREAT E END DRIVE, 6.11 AWARDED CONTRACT 1N AN AMOUNT NOT TO EXCEED $12,0 TO RON DUBBERLY ASSOCIATES FOR LIBRARY PROGRAM ING SERVICES ASSOCIATED WITH THE CALIFORNIA LIB ARY CONSTRUCTION AND RENOVATION BOND ACT. 6.12 APPROVED SHERIFF DEPARTMENT'S REQUEST TO ASSIST ITH PURCHASE OF A COMMUNITY POLICING VEHICLE AND APPROP IATE $48,406.67 FROM THE NARCOTICS ASSET FORFEITURE FUND. 6.14 AWARDED CONTRACT TO HIRSCH & ASSOCIATES FOR PHASE II DESIGN SERVICES FOR THE ADA RETROFIT IMPROVEMENTS AT SYCAMORE CANYON PARK IN AN AMOUNT NOT TO EXCEED $50,000. MATTERS WITHDRAWN FROM CONSENT CALENDAR: 6.13 RESOLUTION NO. 2002-19 OPPOSING SB1664 (ROMERO), AMENDING THE MEMBERSHIP OF THE BOARD OF THE SAN GABRIEL AND L WER LOS ANGELES RIVERS AND MOUNTAINS CONSERVANCY Moved by C/Herrera, seconded by C/Huff — and direct staff to send opies with cover letter to all 66 cities, SCAG, Gateway Council of Govern ents, Supervisor Aguire in San Bernardino County, Supervisor in Orange County and all members of the Senate Committee -- to be sig ed by all Council Members. Motion carried 5-0 by the following Roll Call v te: March 5, 2002 PAGE 6 7, PUBLIC HEARINGS: None 8. COUNCIL CONSIDERATION: 8.2 CONSIDERATION OF A MITIGATED NEGATIVE DECLARATION FOR rHE PROPOSED SUMMITRIDGE COMMUNITY AND SENIOR CEN ER PROJECT— continued to March 19, 2002. 8.3 CONSIDERATION OF FOURTH OF JULY FIREWORKS SHOW AT SYCAMORE CANYON PARK IN THE AMOUNT OF $22,000 (Conti ued from Feb. 19, 2002). Martha Bruske — Again requested that Council not support the p Clyde Hennessee - C/Zirbes moved to approve and increase the fireworks budget to $1 ,000. Seconded by C/Herrera. Motion carried 4-0 by the following Roll Call vote: (C/Huff voted no). 8.4 APPOINTMENTS TO DIAMOND BAR COMMUNITY FOUN (Continued from Feb. 19, 2002). Moved by CIHuff, seconded by C/Zirbes to direct staff to develop a pol on how to make appointments before making more appointments, i.e., w ether each Council Member would appoint one member with the remaining seats to be appointed by the Council as a whole. Motion carried 5-0 y the following Roll Call vote: 9. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COM 10. ADJOURNMENT: In memory of Dr. Ronald Hockwalt, Superintenci�ent of Schools, Walnut Valley Unified School District at 10:33 p.m. Agenda # ST DY --LIBRARY Meeting Date; Marc S 2002 CITY COUNCIL AGENDA RE ORT TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manager TITLE: Discussion of Issues Associated with the City Requesting Funding from the California Literacy and Library Construction Bond Act of 2000 Recommendation: It is recommended that the City Council receive a presentation from staff regarding the California Literacy and Library Construction Bond Act of 2000 (Bond Act), discuss the issues associated with submission of a Bond Act application, and provide direction to staff. Budget Implication: If the City Council directs staff to secure the services of Ron Dubberly & Associates to co duct a feasibility study to determine if the City can meet the application deadline, the cost will be $9,870. If the Council elects to secure his services for library service tasks and completion of the Bond Act funding application, it will cost the City $129,875. Background: In 1999 the Diamond Bar Community Civic Center Task Force issued its final report ident ying amenities and public facilities needed in the community. The Task Force identified then ed for a new larger library with an improved collection as the second highest priority for public faci ides. The Task Force believed the existing Diamond Bar Public Library, which is approximately 10, 00 sq. ft, was built over 40 years ago and is owned and operated by the County, was not sufficient to meet the needs of the community. Following the recommendations of the Task Force, the City selected Gonzalez Goodale rchitects to design a new library as part of the development of the Community/Sr. Center at Summitri ge Park. In order to properly design the library, the City conducted two workshops to discuss design nd operational issues. Attendees at these workshops included representatives from Los Anc eles County Public Library administrative staff, City staff, the City's architect, the local librarian and W[nut Valley School District. It should be noted that both School Districts were invited to participate bu only Walnut Valley sent a representative. The workshops culminated in the conceptual design of a 21,000 sq. ft. library adjacent to the Community/Sr. Center at Summitridge Park. Discussion: CONSTRUCTION COSTS The facility, as currently designed by Gonzalez Goodale Architects, is estimated to cost approximately $225 per sq. ft. or $4,725,000 to construct. The construction cost is solely the cost to construct the building. It should be noted that the Bond Act limits eligible constructions c sts to $204 per sq. ft. for projects within Los Angeles County. Any costs above $204 per sq. ft. are the responsibility of the local agency. In addition to the construction costs, the City will incur additional expenses including civil ngineering fees, testing and inspection fees, associated system costs (data, telephone), architectural and design costs, construction management fees, site preparation costs, and furniture, fixtures and equipment. It is estimated that these costs could range from $2,000,000 to $3,000,000. These costs are eligible for Bond Act funding. Also, if the new facility is constructed, the current collection of 105,000 items will need to I increased to 146,250 items, per County standards, at a cost of $1.5 million. The enhance collection may be phased in over 2-3 years but clearly some additional materials will be di the library opens. If the City elects to utilize another library services provider, the City wou required to fund an entirely new collection at approximately $20 per book or approximately The purchase of the new collection or expansion of existing collection is not eligible to be the Bond Act. The local agency is responsible for these costs. The Bond Act will pay up to 65% of the total allowable project cost and requires the local contribute the remaining 35%. However, the City's 35% match may include the value of tl So it remains to be determined how much money, if any, the City would be required to car given the City owns the property and will have made financial contributions to the overall K constructing the parking facilities as part of the development of the Community/Sr. Center OPERATING COSTS Operating costs are NOT eligible for Bond Act funding. The City will have to absorb a por of the increased annual operating expenses. Each year Diamond Bar residents pay the C approximately $1 million for library services through a Library Service District assessment property taxes. According to the County, it costs approximately $1 million annually to staf operate the existing library. The County has indicated that it will cost $2 million to operate the proposed library and the cannot support the additional operating expenses. The County will require the City to pay additional $1 million annually to supplement the library services assessment paid by Diam{ residents to pay for the increased operating costs. There is currently no funding mechanis place for the City to support such an expense. 0 lent of the aired when I be $3 million. ended by e property. ect by )iect. , or all, )n their and County J Bar in the One possible solution to the County's demand for an additional $1 million is for the City tc assume responsibility for operating the library. This can be accomplished by utilizing either full tirr e City staff (not recommended) or by contracting with an independent library services agency such as LSSI. LSSI currently operates libraries in several jurisdictions including the City of Riverside library and the City of Calabasas Public Library. If the City were to utilize a company like LSSI there WOL Id be additional costs related to the purchase of a new collection (as compared with enhancing the existing collection with the County) and the purchase of an automated library system (material chE ck out/tracking software). LSSI believes it can operate the library at a cost of $1.2 million (See attached letter). It should be noted that recent legislation does provide the City with the ability to withdraw rom the County library system and redirect those funds from the County to the City to provide library services. However, the City must provide the County with a one-year notice that it intends to withdraw from the County library system. This notification must be given by December one-year prior to witt drawal. Other possible solutions include creation of additional and/or dedicated revenue streams to pay for the additional operating costs. The City Clerk has prepared a memo outlining options regarding creating additional revenue streams for operating expenses and the related election issue3. This information is also attached for your review. The Bond Act requires the party responsible for operating the library to sign the applicatio . The Bond Act also requires the applying agency to commit to utilizing the facility for library seices for the next 40 years. LIBRARY BOND ACT SUMMARY The California State Library Bond Act (Bond Act) provides for $350 million for the constru tion of library facilities. To receive grant funds, the City must participate in a competitive process to first determine eligibility for funding and, secondly, to determine if the project receives funding. To be eligible to compete for funding, the applying agency must be a City, County or Libra District. No other agency such as a School District may apply. The agency must submit a complet application before the submission deadlines as shown below: June 14, 2002 18t Deadline $150,000,000 maximum available March 28, 2003 2'"d Deadline $110,000,000 maximum available January 16, 2004 Final Deadline all remaining funds Incomplete applications will not be eligible for clarification or time extension nor will app complete or incomplete, be automatically included in the subsequent funding cycle. Complete applications will be reviewed for eligibility based on the following factors: • Needs of urban and rural growth —fund equally in rural and urban areas • Population growth 3 • Age and condition of library • Needs of Residents — Existing library vs. proposed project (The extent existing Iib inadequate in meeting resident's needs and the degree the proposed library meet of libra service area) • Appropriate use of technologies • Appropriate site • Financial capacity to operate The Bond Act provides funding for either refurbishment of existing facilities or buildings. Each category has a first priority and a second priority. .ry is the needs of new First priority for construction of new facilities is defined as a joint use facility. A joint use facility may either be a Co -Location Joint use (a combined public library and public school library located in one facility, either on or off campus, serving both the school and the public) or a Joint Venture Joint Use. A Joint Venture Joint Use serves both the public and any combination of K-12 students. Typical joint venture services include computer center, family literacy library, homework center, career center, etc. All other projects are considered second priority. DIAMOND BAR BOND ACT APPLICATION ISSUES If the City is to pursue funding through the Bond Act, it will need to make the following Which Application Period? The City probably has the best opportunity to receive funding if a complete application for joint venture project is submitted in the first funding cycle. It is generally assumed that there wi I be fewer projects submitted for funding during the initial funding cycle because of the extremely short period from the adoption of the rules (January 2002) to the application deadline (June 2002). Applications for second priority projects will probably have the highest likelihood of being funded during the first funding cycle. However, the likelihood of a second priority application being reviewed is cmpletely dependent upon the number of complete applications for first priority projects received by he State. Second funding cycle applications will almost certainly be required to be either joint venturo or co location projects. It is unlikely that any second priority projects would be funded in this cy le. First Priority/Second Priority? Clearly the City has the best opportunity for funding if it submits an application for a joint venture project. However this will require a "co-operative agreement" between the City and one or more School Districts as well as the agency responsible for operating the library. It is unknown whother or not the cooperative agreement can be developed, defined and adopted by the City Counci and one or more school district before the application deadline. It will also require the architects to Jesign the library space accordingly for submission with the application. 4 Who will operate the facility -- How do we pay for it? This question is really a two-part question; namely, who will operate the library and how pay for it? The Bond Act requires the applicant to submit an Operating Resolution, if the be operated by a jurisdiction other than the applicant. The Resolution must be from the agency and must commit to operating the completed facility and to operating the facility < library. ill the City braxy will werning a public There is a financial implication associated with selection of the operator of the library. As entioned above the County will require an additional $1 million to operate the proposed library. LS I will require $1.2 million plus additional expenses such as purchasing collection, automated collection system, and other materials. How will the City pay for these expenses? June 2002 or March 2003 — What Needs to be Accomplished Prior to Deadline? The City will be required to complete the following tasks in the next 100 days in order to sbmit a Bond Act application for the first funding cycle: School District Agreement - If the City decides to develop a joint venture joint use facility (first priority), the City will also be required to develop a program of library services to au Iment and enhance the school curriculum. This will have to be completed prior to submission f the bond act application including a signed cooperative agreement between the City and the School District(s) as well as a signed cooperative agreement between the School District(s and the entity responsible for operating the facility. • Needs Assessment - The City will need to complete a library needs assessment -- as mentioned above this can be accomplished through focus groups and library user iriterview,, This will identify the needs of the community as it relates to library service. This information will be used to develop a library service plan. The City may be able to meet the Needs Assessment requirement by revising, ul augmenting the work of the Diamond Bar Community Civic Center Task Force th additional focus group and library user interviews. • Library Service Plan — The City is required to submit a library plan of service as r application process. The library plan of service identifies the types of services, p collection, etc. that will be required to meet the needs that were identified in the assessment phase. • Library Building Program — The library facility must be designed to account for the programs, services and collection required to implement the library service plan. • Library Conceptual Design & Elevations Completed — The City has already invest( approximately $150,000 on architectural and design work to date on the developrr conceptual plans. The conceptual design may have to be modified to accommodE school services, once they are identified. Also, the City will be required to provide g and of the rams, needs of it of the the gilding elevations as part of the application process. This will require additional work from the City's architect and the City will incur additional expenses. • Application - Prepare the library bond act application including all the documentati n required by the Library Bond Act Review Board. This is a very complex and comprehensi'vq document that requires all of the information above be submitted in addition to other project i formation. The City will require the assistance of a library services expert to complete these tasks. The cost of this consultant may be reimbursed through the Bond Act if the project is granted funding. Ron Dubberly & Associates To determine what additional work would be required to be ready to submit an application for bond funding and the cost to complete the work through the application process, we contacted recognized expert in the field. We asked Dubberly Associates, Inc to review our documentation and work completed to date. Attached is a proposal from Dubberly Associates, Inc., to complete the work identified above. The total cost for this service including preparation of the application is 129,875. Mr. Dubberly has also offered to provide the City with an initial feasibility review at a cost of $10,000. This review would determine if the City could accomplish all the necessary tasks in time to submit an application for June prior to committing approximately $130,000. Competing Projects It was recently announced that LA County Supervisor Knabe will submit a Bond Act funding application to build a regional library in the Hacienda/Rowland Heights area. He has statE d publicly that this new facility will serve the residents of the surrounding communities including Diamond Bar. It is unknown what impact, if any, this announcement will have on the City's chances to re eive Bond Act funding. SUMMARY It is unknown if the City can accomplish all the tasks necessary to complete the application before the first submission deadline. Staff recommends the City secure the service of Mr. Dubberly to complete the feasibility assessment to assess the City's ability to complete the tasks. This item has been placed on the tonight's agenda for Council consideration. PREPARED BY: P .W, - Deputy ity Manager Attachments: 1. LSSI Proposal 2. City Clerk Memo — Ballot Measure Election Report 3. Proposal from Ron Dubberly & Associates 7 DATE: December 20, 2001 OFFICE OF THE CITY CLERK TO: David Doyle, D;�puty City Manager FROM: Lynda Burgess, City Clerk SUBJECT: Ballot Measure Election Report BACKGROUND As one of its highest priorities, the Diamond Bar City Council has expressed a fervent d sire to construct and maintain a library facility that is larger and superior to that cu ntly operated in the city by Los Angeles County. Various funding mechanisms are being explored. This paper discusses funding options available through increased taxes, fes or charges. In 1996, the voters of the State of California enacted Proposition 218 amendin I the State Constitution to protect taxpayers by limiting the methods by which local govern ents can create or increase taxes, fees and charges without taxpayer consent. The amendinent requires voter approval before imposing or increasing general taxes, assessments and certain user fees. Available funding methods are described in the chart below. FUNDING FEATURES RESTRICTIONS PROCESS TYPE OPTION 1 1. Used to finance i. Petition signed by oA ners Assessment improvements when no - of the properties who vant District other source of money is the improvement. The available; usually for proposed district will infrastructure for include all properties that undeveloped property. will directly benefit frorr the 2. May also be used in older - improvements to be areas to finance new public constructed, improvements or other ii. A public hearing is held additions to the community _ - during which proF arty 3. ff approved, property owners have an opportunity owners have an opportunity to protest the assessment to prepay the assessment district. assessments are based on 1. Amount of tax is not a... Cannot, be mathematical formulas that Special Taxes for limited to the relative benefit take into account how much placing proposed pare i Public Libraries - each property will benefit : valorem (property . on ballot. from installation of the footage of the parcel or on a _ improvements. Each parcel flat charge. in the district is responsible 3. Must be approved by 213 for a fixed percentage of the majority of the voters in the total district debt and pays "service area" that portion of the principal . i. Council ads and interest due on the undeveloped areas to build Resolution pla bonds each year. roads, etc, proposed COmmC 7. Until bonds are repaid, 2. Can be used in older Facilities District on balls usually fifteen to twenty areas to finance new ii. Election must years. schools or other additions conducted in accord OPTION 2 1. Gov. Code Sec. 53546 at. a Glias allowed,a 1. Council adopts Reso ution General Obligation Seq. maximum . - G.O. placing proposed bond Bond 2. Paid for by increasing deb# limit of 151 of issue on ballot, local property taxes aboveassessed ; ii. Resolution must specify the limit imposed by Prop. vaivation of: alt and describe the public 13 (levy of an ad valorem property v` iithl.n project to be financed. property tax). their boundarles: iii. Voter pamphlets must - 2. Effective low cost method b. Cannot- ire used include information bout Of financing public for --Puinbhaslng the proposed increase the improvements. eauiomei�t or: tax rate, ballot argu ants 3. Must be approved by 213 fundiliq oberations and specific uses o the majority vote. and/or ' proceeds. If source s of "maintenance: income other than pro erty taxes are to be use J to service the bonds, the pamphlet must discloso the effects of that upon the projected tax rate. OPTION 3 1. Amount of tax is not a... Cannot, be i. Council adopts Resol Special Taxes for limited to the relative benefit imposed ort an ad. placing proposed pare i Public Libraries - it provides to property : valorem (property . on ballot. tax be a be owners or taxpayers. value) basis.: ii. Under Prop 218, ma 2. Usually levied on a per reduced or repealed parcel basis either successful initi according to the square campaign footage of the parcel or on a _ flat charge. 3. Must be approved by 213 majority of the voters in the "service area" OPTION 4 1. Usually used in i. Council ads Mello -Roos undeveloped areas to build Resolution pla Community roads, etc, proposed COmmC Facilities District 2. Can be used in older Facilities District on balls (or Land Secured areas to finance new ii. Election must Bond) schools or other additions conducted in accord to the community. with Prop. 218 rules.* 3. Places a special tax lien against each property in the District. 4. Municipal bonds can be sold by the District to provide the large amount of money initially needed to build the improvements or tax be a be *SPECIFIC FEATURES OF PROP. 218: 1. Majority voter approval required 2. Benefit assessments must be calculated based on the benefit received by the parcel result of the project financed. Agencies must determine the specific benefit the prof have on individual parcels. 3. Agencies must put all assessments, charges and user fees out to a vote prior to creation. 4. individual notices must be mailed to all affected property owners. 5. A formal protest hearing is required. OPTIONS Summary of funding options: Option 1 - Assessment District - Can only be placed on the ballot through voter initiative. Option 2 -General Obligation Band - facility construction only, not operations Option 3 - Special Taxes for Public Libraries - can be placed on the ballot by the City at a special election is a will Option 4 - Mello -Roos Community Facilities District - election must be conducted a a property -owner election .in conformance with proposition 218 ELECTION PROCESS AND SCHEDULE January29, 2001 - City Council adopts a Resolution�Calling a City of Diamond Bar Election for June 11, 2002 (cannot be consolidated with L.A. Cou David Doyle December 20, 2001 Page Four City Council adopts a Resolution Calling a City of Diamond Bar Election for November 5, 2002 (consolidated with L.A. County Election) City Council adopts a Resolution authorizing rebuttal argu (optional) City Council adopts a Resolution authorizing Council members arguments and/or directing City Attorney to write impartial ai (optional) Schedule for a June 9 ? election: February 22, 2002 City Clerk to publish Notice of Election for Ballot Measure Schedule for a November 5, 2002 Election: June 18 June 25 August 9 July 10 July 26 August 15 August 19 August 29 Sept. 26 - Oct. 15 Oct. 7 - Oct. 29 Oct. 7 Oct. 8 - Oct. 29 City Council to adopt Resolutions calling the Election City Clerk to publish Notice of Arguments Last day for City to submit request for election consolidation to County Registrar -Recorder Last day to file arguments with City Clerk Last day to file rebuttal arguments with City Clerk Secretary of State Random Alphabet Drawing . Last day for City Clerk to file arguments with Registrar -Recorder Last day for City Clerk to file rebuttals with Registrar -Recorder Sample Ballot mailing period Absent voter application period Last day for Registrar -Recorder to appoint precinct officers and pol places New Citizen Voter Registration file ng Last day to post Notice of Deadline for Filing Arguments March 5 Last day to file arguments March 5-18 10 -day public inspection period for arguments, rebuttals, city alto analyses March 21 Secretary of State's Random Alphabet Drawing April 11 City Clerk to file list of precincts with County Registrar -Recorder Last day for City Clerk to appoint election officers and polling place; May 13 - June 4 Voters may request absentee ballots May 21 Last day for City Clerk to mai# sample ballots and polling place notic May 27 Last day to register to vote May 31 Last day for City Clerk to publish Notice of Central Counting Place Last day for City Clerk to publish Notice of Election Officers & Pc Places June 4 - E -Day Late applications for absentee ballot requests due to illness or disal June 6 - E -Day Emergency absentee voting period June 10 Last day to order canvass by City Clerk June 11 Election Day Schedule for a November 5, 2002 Election: June 18 June 25 August 9 July 10 July 26 August 15 August 19 August 29 Sept. 26 - Oct. 15 Oct. 7 - Oct. 29 Oct. 7 Oct. 8 - Oct. 29 City Council to adopt Resolutions calling the Election City Clerk to publish Notice of Arguments Last day for City to submit request for election consolidation to County Registrar -Recorder Last day to file arguments with City Clerk Last day to file rebuttal arguments with City Clerk Secretary of State Random Alphabet Drawing . Last day for City Clerk to file arguments with Registrar -Recorder Last day for City Clerk to file rebuttals with Registrar -Recorder Sample Ballot mailing period Absent voter application period Last day for Registrar -Recorder to appoint precinct officers and pol places New Citizen Voter Registration file ng David Doyle December 20, 2001 Page 5 Oct. 21 Oct. 28 Last day to register to vote Last day for Registrar -Recorder to publish Notice of tally c location Last day for Registrar -Recorder to publish list of precinct officer; polling places nd Oct. 29 - Nov. 5 Emergency absentee voting Nov. 5 Election Day DISCUSSION A special municipal election could be conducted by the City of Diamond Bar on June 11, 2001; however, since L.A. County will not be holding an election on that day, the City mould be entirely on its own. While City Clerk staff is experienced in conducting stand r, lone elections, additional, temporary experienced election staff would need to be broog t on board to provide assistance with locating of polling places and election workers ar d to process absentee ballot requests, among other various and sundry duties. The tim line outlined above for a June election has been condensed (squeezed, really) in order to provide Council the flexibility of choosing from a couple of election dates. RECOMMENDATION It is recommended that City Council be advised to place a "Special Tax for Public Lib ary" issue on the November 5, 2002 ballot and request consolidation with Los Angeles C unty for conduct of the election with their Novemoer 5 General Election. Letter from LSSI February 11, 2002 David A. Doyle Deputy City Manager City of Diamond Bar 21825 East Copley Drive Diamond Bar, CA 91765-4178 Dear David, Thank you for the opportunity to provide Diamond Bar with an estimate of what would cost for Diamond Bar to contract with LSSI to manage the .new Diamond Bar Library. 1 understand that you need this figure for several purposes as you consider building a new library. As we've discussed, Diamond Bar would withdraw from the Los Angeles County Library System and the new library woul be under the jurisdiction of the City of Diamond Bar. It is my understanding that Diamond Bar would like a larger library that is more responsive to the needs of the citizens of Diamond Bar. LSSI view its relationships with the cities it serves as partnerships. Each partnE has a part to play. We manage all aspects of the library dealing with the day -to. day responsibilities. Policy decisions remain the responsibility of the contacting city. The city retains ownership of all assets and makes the decisions on what library services are appropriate for the community, the collection, decisions affecting the building and any other policy-making responsibilities. As any goon manager, we make recommendations and carry out policy. Withdrawing from the County Library System will necessitate Diamond Bar reviewing several areas affected by the change. I'll highlight two major areas. has been the position of the Los Angeles County Library System that the materials and building are property of Los Angeles County Library System. Those Cities withdrawing from the County System would not have use of the collection or building without purchasing either. For Diamond Bar, the building. not an issue. The collection will need your consideration. Not all Cities choose purchase the existing collection from the County. Calabasas chose to have Lc - purchase a totally new collection for their library. LSSI would be willing to work with Diamond Bar to select a totally new collection. The decision is yours. Once you know the costs to acquire the collection and thE collection size, you may want to consider having LSSI purchase a totally new collection for you. The brand new collection would be catalogued with all materials ready to be checked out. This service includes selection of the books, cataloging, processing (plastic jackets, theft detection strip, etc.) and barcoding and entering the books into the automated circulation system all for a cost of approximately $20 per book. If you were to keep the existing collection, you would have to obtain the collection's machine-readable records from the County and you may have to re -barcode the collection for a new automation system. Both of these items would increase the costs of keeping the existing collection. The second major area is the automated library system. Diamond Bar will nee( to acquire an automated library system. Such a system allows users to check out books, search the library collection from home, put holds or reserves on books that would be picked up later at the library and can allow access to onlin databases (of magazine, for example) available to be searched from home. Prices on a system vary widely depending on the features that Diamond Bar would require. There are a number of options open to Diamond Bar to full this need. LSSI may be able to provide access to a shared system for a fee or 1 cai put you in touch with companies who can provide an estimate if Diamond Bar would like to purchase their own system. Each contract for library management services is different, reflecting the differei needs of the communities we serve. We have made a number of assumptions provide you with this rough estimate. As you determine the service levels you desire, and as you complete your community survey for the Library Bond Act Grant application, we will be better able to provide you with a more accurate estimate. LSSI assumes that Diamond Bar will provide the building and pay utilities and maintenance. In addition, we based our pricing on the.assumption that Diamon( Bar would provide the computers and library system, though as mentioned above, we could provide these services. Our estimate includes staffing for the proposed 21,000 square foot building open for approximately the same number of hours as the existing County branch, which I believe is 46 hours per week. Our estimate includes programming at the same level as the County now delivers. LSSI's estimate for the library management services is $1.2 million. This compares favorably with the present County tax assessment and the additional_ revenue the County Library would require to operate the new building. Manhattan Beach has told me that they recently requested from the County Library the cost to manage an additional 10,000 square foot addition to their library. The County came back with a cost. of $1 million. This may not be what the County will quote you, but this is a recently quoted cost that I can share with you. LSSI is pleased to see that Diamond Bar wishes its library to be controlled locally, better providing services that reflect the unique wants and needs of the citizens of Diamond Bar. LSSI stands ready to partner with Diamond Bar to make this happen. if I can answer questions or if you would like for me to talk with the City Council members, please let me know. I'd be happy to do so. My contact information is enclosed. Sincerely, Leland R. Ireland MEMORANDUM To: David Doyle Deputy City Manager City of Diamond Bar From: Ronald Dubberly, President Dubberly Associates, Inc. Subject: Cost Information Library Consultant Services Date: February 12, 2002 Pages: Two, including this page. Dubberly Associates, Inc. A T L A N �T A, G E 0 R G F, The accompanying page provides cost information for proposed consultant services relat to a proposed Library Bond Act application. These general estimates are based on our current understanding of the situation and needs of the City of Diamond Bar. Additional information is needed before more precise estimates can be provided. The general cost estimate includes • completion of a community library needs assessment. • development of a library plan of service. • preparation of a building program for a new library. preparation of the Library Bond Act grant application, using certain documents provided by the City. Also, we suggest as an alternative that the City might be well served by initially retaining Dubberly Associates, Inc. (DA) to examine the state of project readiness and provide a feasibility analysis before the City formally commits to submitting a first-round Library Bo Act grant application. This approach would be economical because much of the consultan work in the project readiness study would be utilized in completion of the larger project. This inidaf work also would result in a more precise cost proposal from our firm. We look forward to discussing these thoughts and the accompanying information at your earliest convenience. ron@DubberlyPssoc.com call (404) 264-0072 4288 Giengary Drive, NE 30342 fax (404) CITY OF DIAMOND BAR LIBRARY BOND GRANT PRO COST ESTIMATES CONSULTANT SE CosT E - A. GENERAL COST ESTIMATE The following cost information provides a general estimate for consultant services to assi 3t the City of Diamond Bar in completing the tasks required in submitting a round -one Lib ary Bond Act application. The amount assumes that Dubberly Associates, Inc. (DAI) will be retained to complete either phases A and B, or just phase A of the work outlined in the c st estimate. Please note that selecting only phase B is not an offered option. This estimate is based on our current understanding of the situation and needs of the CIO, of Diamond Bar. We will be pleased to provide a more precise cost estimate upon your request and our receipt of additional information about project readiness and the availability of basic collection, service, and facility information for current library operations. The general cost estimate for. the combined phases A and B includes the following: A. Library Service Tasks 1. Completion of a community library needs assessment. 2. Development of a library plan of service. 3. Preparation of a building program for a new library. B. Grant Application Preparation of the Library Bond Act grant application, with City provision of sure ys, CEQA studies, architectural and engineering components (such as conceptual plan , elevations, site documents, and cost estimates), geotechnical reports, traffic counts and other bond application documents. General Cost Estimate including expenses, except reimbursable costs for printing, duplicating and mailing: A. Library Service Tasks 99,125.00 B. Grant Application 130,750.00 Combined cost for A and B $129,875.00 We look forward to discussing this general estimate and to developing a more precise proposal for your consideration. B. FEASIBILITY ANALYSIS An optional approach is for the City to retain Dubberly Associates, Inc. to examine the s of project readiness and provide a feasibility analysis before the City formally commits to submitting a first-round Library Bond Act grant application. We would anticipate two da, of on-site meetings by one consultant with City staff, the architects, library staff, and othf The product would be a written report assessing project readiness and the feasibility of preparing a grant application for first-round submittal. The cost of this feasibility analysis would be $9,870.00. FEBRUARY 12, 2001 DUBBERLY AssocIATES, INC. ATLANTA, GEORGIA PACE 2 ( F 2 Wen P. Chang Mayor Deborah H. O'Connor Mayor Pro Tem Carol Herrera Council Member Robert S. Huff Council Member Robert P. Zirbes Council Member Recycled paper City of Diamond Bar 21825 E. Copley Drive - Diamond Bar, CA 91765-4178 (909) 864-2489 - Fax (909) 861-3117 aao9A�o - y�$s www.CityofDiamandBae.com February 27, 2002 Mrs. Patty Anis 1125 Bradford Court Diamond Bar, CA 91765 Dear Mrs. Anis: On behalf of the Diamond Bar City Council, I would like to. express our thanks for a job well done. Your years of service and commitment as a Parks and Reci eati Commissioner has provided constructive contributions to the progress of this " community. You are to be commended for your dedication. The Diamond Bar City Council would like to formally recognize your service at its Council meeting on Tuesday, March 5. The meeting begins at 6:30p and is held at the Air Quality Management District (AQMD) Auditorium, 21865 E. Copley Drivc Diamond Bar. Please contact my secretary, Ms. Nancy Whitehouse, 9091396-5 666 regarding your availability. Again, our thanks, and I wish you the hest in your new endeavors. Sincerely, Wen P. Chang Mayor WPC:tac c: City Council City Clerk Nark St. Amant, Vice Chair Patty Anis George Kuo Parks & Recreation Commission Parks & Recreation Commission Planning Commissi n • L3449 Golden Springs Dr. - 1125 Bradford Ct. 91.2 Summitridge Diamond Bar, CA 91765 Diamond Bar, CA 91765 Diamond Bar, CA 1765 Joseph Kung Joyce Leonard Jack Istik, Vice -Ch it Traffic & Transportation Comm. Traffic & Transportation Comm. Traffic & Transport ition Comm. 20866 Quail Run 34328 Knoll Ct. 22607 Dry Creek Rd. Diamond Bar; CA 91165 Diamond Bar, 91765 Diamond Bar, CA 91765 Annette Finnerty Parks & Recreation Commission 1854 Silver Hawk Dr. Diamond Bar, CA 91765 AGENDA CITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION FEBRUARY 19, 2002 6.'1.1 1. CALL TO ORDER; Mayor Chang called the Study Session tol order at 5:08 p.m. in Room CC -8 of the SCAQMD/Government Building, 218 5 E. Copley Drive, Diamond Bar, California. Discussion of Citywide Parking Prohibition for Street Sweeping City Council Goals and Objectives ROLL CALL: Council Members Herrera, Huff, Z�rbes, MPT/O'Connor and Mayor Chang. Also present were: Linda Lowry, City Manager; Kristi ogin, Assistant City Attorney; .dames DeStefano, Deputy City Manager; David oyie, Deputy City Manager; David Liu, Public Works Director; Bob Rose, Com unity Services Director; Linda Magnuson, Finance Director; Lynda Burgess, City lerk; Lt. Mike Walker, Walnut Sheriff; Kirk Phillips, Associate Engineer; Linda mith, Development Services Assistant and Todd Strojny, Senior Administ ative Assistant. 2. DISCUSSION OF CITYWIDE PARKING PROHIBITION FOR STIEET SWEEPING PURPOSES -- Report by DPW/Liu. C/Zirbes was impressed with the thoroughness of the report. He fa installation of as few signs as possible. He recommended that "neighbor be used on the signs instead of "tract", that the language of the citation be specific and that the grace period be extended to 60 or 90 days or enforcement immediately following Labor Day and the usual summer va time. CM/Lowry reported that the Sheriff's Department would prefer to shift skate ark citations to municipal citations so fines would more likely be imposed. In order for the City to have more control, the same holds true for the street sweeping citations. MPT/O'Connor asked if deputies would patrol the streets prior to street sweeing hours. CM/Lowry said that there are varying theories on when enforcement should place. This will be a learn -as -you -go process. C/Herrera recommended that the "this vehicle was parked in violation of street sweeping sign posted for your street" should be changed "nei hborhood" to coincide with the signage. C/Huff asked the representative from the Sheriffs Department to comment on dramatic drop in parking citations between 1999 and 2000. the to FEBRUARY 19, 2002 PAGE 2 CC STUDY SESSION Lt. Walker said part of the reason for the drop is due to the loss of one department's Community Service Officers. It is very difficult to fill the pi due to the low salary and heavy workload. This position attracts part time people or retired persons wanting to supplement their income. The depa is currently in the hiring process and five candidates have been selected through the background check. In regard to same day service for trash pickup and street sweeping, that sweeping should occur the next day following trash pickup. M/Chang asked staff to place an ordinance on the City Council consideration. Council agreed that, with respect to community notification, more is better. MPT/O'Connor suggested the senior patrol place warning postcards on ve C/Herrera suggested a regular letter be sent initially with a follow up posi approximately six weeks. Council agreed that the warning period should extend through Labor D that signs should read "neighborhood" instead of "tract." Clyde Hennessee felt it was absurd to spend so much money on 96 sign can't be seen and suggested that the language of the signs should be more specific. Trying to control 50,000 people and get them off of the stre unrealistic. He objected to so-called public study sessions and be discussions that affect thousands of residents to this extent should be held City Council meetings. 3. DISCUSSION OF CITY COUNCIL GOALS and OBJECTIVES — Item 31 is complete. the )nt go felt for rd in and that uch is is Item 32 - CM/Lowry reported that staff would have an agreement to preset to the Walnut Unified School District at the Council's March 19 meeting. Currently, there is no joint meeting scheduled with the District Board. Item 33 — CSD/Rose stated that staff and the Parks & Recreation Commis ion have, listed properties in D.B. recommended for acquisition. The list wil be presented to CM/Lowry and ultimately to Council for consideration. Item 34 — CSD/Rose said that it is staff's intent to bring this matter to Council in the next budget process for a first phase of implementation of the Trails Master Plan. The area designated for the first phase is located at the back of Sycamore Canyon Park along Diamond Bar Blvd. to serve as a trailhead and house a memorial bench. FEBRUARY 19, 2002 PAGE 3 CC STUDY SESSION MPT/O'Connor explained that the Trails Master Plan funding is a top priorjty for the D.B.C.F. The Foundation wants to provide a brochure of the D.B. trails. Item 35 — CSD/Rose said that this item is ongoing. Currently, staff is worki g on picnic shelters for Pantera Park and a conceptual plan is in place for Syc more Park. Flower plantings have been completed at all of the park monument igns. The Parks & Recreation Commission determined that installation of bask tball courts would have significant impact on small neighborhood parks. C/Huff promoted revamping this goal to clearly reflect the Council's intent. C/Herrera suggested this item be revamped during the next goal setting CSD/Rose said that the Parks Master Plan calls out pursuit of joint use with school districts. He suggested changing "build basketball courts" to "research possibility of a joint project with the school districts for lighted basketball courts" to allow staff to proceed with its research. Item 36 - C/Huff suggested making the round grassy area of the Center a memorial area. MPT/O'Connor thought a memorial could be added to the area in whic the flagpole is located. M/Chang wanted an all-inclusive memorial that does not list individual na Item 37 — CSD/Rose reported that staff would provide Council with a de sion packet during the next budget process that includes a teen program for Cou cil's consideration. Item 38 — Completed and ongoing. Item 39 — Scheduled for the Planning Commission's March 12 meeting an� for Council consideration on April 2. MPT/O'Connor favored giving candidates notice that they will be fined if signs are not removed within a certain period of time. CSD/DeStefano said that some cities require that candidates register and/or bonds. Some cities allow signs in the right-of-way -- some cities allow no sigr in the right-of-way. Some cities have strict requirements about sizes of signs. MPT/O'Connor suggested designated right-of-way areas for signage. C/Herrera didn't see a problem with placing signs in tree wells. FEBRUARY 19, 2002 PAGE 4 CC STUDY SESSION MPT/O'Connor said it is the candidate's responsibility to advise the sign company of the rules to be followed. MPT/O'Connor said she would like to see what staff has come up with befo�e it is presented to the Planning Commission. DCMIDeStefano responded that staff could present its report to the Planning Commission on March 26 rather than March 12 in order to give the Council time to consider the matter. Council concurred to hold a study session on this matter. Item 40 -- CM/Lowry explained that the reason this item is set to January because implementation is not feasible in the short term with the implem of e -government and other factors. Item 41 — Review currently underway. Item 42 -- Review currently underway. Item 43 — Report to Council in March. Item 44 — Formulas and options currently under consideration — c Include in energy utility concept. Item 45 — Completed Item 46 — Completed Item 47 — To be included in mid -year budget review. M/Chang asked Council Members to formulate new goals for upcoming consideration. 4. ADJOURNMENT: Mayor Chang adjourned the Study Session Regular City Council Meeting at 6:32 p.m. ATTEST: Mayor Wen Chang LYNDA BURGESS, City Clerk is EM the AGENDA N0.16.1.2 MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR FEBRUARY 19, 2002 STUDY SESSION: 5:08 p.m., AQMD/Govemment Center Room ADJOURNMENT: 6:32 p.m. CLOSED SESSION: None CALL TO ORDER: 6:43 p.m. PLEDGE OF ALLEGIANCE: Council Member Herrera INVOCATION: Monsignor Loughnane, St. Denis Catholic ROLL CALL: Council Members Herrera, Huff, Zirbes, Tem O'Connor, Mayor Chang APPROVAL OF AGENDA: CM/Lowry requested a change in the Presentations and amendment to the title of Item 6.14 as follows: urch of 6.14 "APPROVE CONTRACT INCREASE TO INLAND EMPIRE STAGES, INC. IN THE AMOUNT OF $25,000, FOR A TOTAL CONTRACT NOT TO EXCEED $40,000, FOR SENIOR AND ADULT EXCURSIONS FOR THE 01102 FI CAL YEAR." 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 Presented City Tile to Council Member Bob Huff, Outgoing Chai Alameda Corridor -East Construction Authority, February 1999 -January 1.2 Presentation of City Tile to Dr. Ronald Hockwalt recognizing his yeas of service to the students and residents of Diamond Bar in his capacity as Superintendent of the Board of Education for the Walnut Valley Ur ified School District (Dr. Hockwalt unable to attend; plaque will be delivered to him). 1.3 Presentation regarding proposed Community Policing Vehicle for the Communities of Diamond Bar, Walnut and Rowland Heights — given b Lt. Mitch McMahon. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: CM/Low reported that the City received news today from the Arbor Day Foundation that D.B. has been named a Tree City USA. Accordingly, a proclamation will be prese ted to Council at its next meeting. 3. PUBLIC COMMENTS: Jennifer Christ, representing D.B.H.S. teams, felt the community needs a public pool facility that could be located at FEBRUARY 19, 2002 PAGE 2 CITY COUNCIL D.B.H.S. This is the only school in the district that does not have a pool E nd a facility in which athletes can practice after school. Her children participate in water sports and must travel to Walnut or Nogales to use their facilities in the evening. A local facility would allow for year round swim programs and water polo programs as well as allowing children to begin participating at a young age in order to develop their talents and abilities. Further, the facility would provide an opportunity for senior water aerobics. She asked for Council's support on this matter. Roy Wilks spoke about the necessity of having an aquatic facility and urged Council to start looking for a location. He reminded Council that the Parks Master Plan survey revealed the number one desire for the community would be to ha a an aquatic facility. Clyde Hennessee again shared his views regarding various March 5 propositions. He supported an aquatic facility for D.B. 4. RESPONSE TO PUBLIC COMMENT: M/Chang indicated to the spe; that D.B. has limited funds available. Therefore, a swimming pool is not incl in the Council's budget at this time. MPT/O'Connor pointed out that D.B. has two school districts and this Cc until represents all of D.B. including those two districts. The subcommittee has discussed the possibility of locating a swimming pool at Diamond Ranch High School. 5. SCHEDULE OF FUTURE EVENTS: 5.1 COMMUNITY COORDINATING COMMITTEE MEETING - Februa25, 2002, 7:00 p.m., AQMD/Government Center, Room CC -2, 21865 E. C pley Dr. 5.2 PLANNING COMMISSION MEETING -- February 26, 2002 — 7:00 �.m., AQMD/Government Center Auditorium, 21865 E. Copley Dr. 5.3 PARKS AND RECREATION COMMISSION MEETING — February 28, 002 — 7:00 p.m., AQMD/Government Center Hearing Board Room, 2185 E. Copley Dr. 5.4 CITY COUNCIL MEETING - March 5, 2002 — 6:30 p.m., AQM Center Auditorium, 21865 E. Copley Dr. 6. CONSENT CALENDAR: Moved by C/Huff, seconded by C/Zirb approve the Consent Calendar, with the exception of Items No. 6.7. 6.11 and Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Herrera, Huff, Zirbes, MPT/O'Connor, M/Chang to .12. FEBRUARY 19, 2002 PAGE 3 CITY COUNCIL NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 6.1 APPROVED CITY COUNCIL MINUTES: 6.1.1 Study Session of January 29, 2002 — As submitted. 6.1.2 Meeting of January 29, 2002 -- As submitted. 6.1.3 Study Session of February 5, 2002 — As submitted. 6.1.4 Meeting of February 5, 2002 — As submitted. 6.2 RECEIVED AND FILED PLANNING COMMISSION MINUTES — meeting of December 11, 2001. hilar 6.3 RECEIVED AND FILED PARKS AND RECREATION COMMISSION MINUTES — Regular Meeting of December 20, 2001. 6.4 APPROVED VOUCHER REGISTER — dated February 19, 2002 ir the amount of $316,099.97 (MPT/O'Connor abstained from approval oi Inv. 137908 in the amount of $142.72 due to a potential conflict of interest re ated to the Lanterman Forensic Expansion Project. 6.5 APPROVED BOND EXONERATIONS: 6.5.1 EXONERATED CASH DEPOSIT IN LIEU OF GRADING BON D IN THE AMOUNT OF $7,200 FOR LOT 27 OF TRACT 24046 ( 808 DERRINGER LANE, THE COUNTRY ESTATES) - and directed the City Clerk to notify the owner and United National Bank of this a tion. 6.5.2 EXONERATED CASH DEPOSIT IN LIEU OF GRADING BOND IN THE AMOUNT OF $7,560 FOR LOT 67 OF TRACT 30578 ( 839 WAGON TRAIN LANE, THE COUNTRY ESTATES) - and directed the City Clerk to notify the owner and United National Bank. 6.6 APPROVED SECOND READING OF ORDINANCE NO. 04(2 02) AMENDING ORDINANCE NO. 9(1989) ESTABLISHING SALARIES FOR MEMBERS OF THE CITY COUNCIL - by title only, waived full reading and adopted Ordinance No. 04(2002). 6.8 AUTHORIZED D & J ENGINEERING TO PERFORM INSPECTION PLAN CHECK SERVICES FOR THE COMMUNITY AND SENIOR CEI IN THE AMOUNT OF $35,000. 6.9 AWARDED CONTRACT TO ADVANCED APPLIED ENGINEERING, NC. IN THE AMOUNT OF $49,706 FOR DESIGN/CONSTRUCTION ADMINISTRATION SERVICES FOR THE AREA 4 SLURRY SEAL AND FEBRUARY 19, 2002 PAGE 4 CITY COUNCIL ASPHALT RUBBER AND AGGREGATE MEMBRANE (ARAM) 6.10 APPROVED AMENDMENT NO. 1 TO THE PROFESSIONAL SERV CES AGREEMENT WITH BONTERRA CONSULTING IN THE AMOUN OF $13,240 FOR PREPARATION OF A MITIGATED NEGATIVE DECLARATION FOR THE COMMUNITY AND SENIOR CENTER PROJECT - and allocated the necessary resources from General Fund Reserveq. 6.13 APPROVED AMENDMENT TO THE CITY COUNCIL POLICY ADOPTED FEBRUARY 6, 2001 WHICH REDUCED THE OPERATING HOUR OF LIGHTED ATHLETIC FACILITIES AND RESTROOMS IN THE CITY'S PARKS IN RESPONSE TO THE ENERGY CRISIS. 6.14 APPROVED CONTRACT INCREASE TO INLAND EMPIRE STAGES, INC. IN THE AMOUNT OF $25,000, FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $40,000, FOR SENIOR AND ADULT EXCURSIONS FOR THE 01102 FISCAL YEAR. MATTERS WITHDRAWN FROM CONSENT CALENDAR: 6.7 APPROVAL OF MEMORANDUM OF UNDERSTANDING WITH THE L.A. COUNTY SHERIFF TO COMMIT $120,430 FOR USE OF CALIF. AW ENFORCEMENT EQUIPMENT PURCHASE FUNDS TOWARD DEVELOPMENT AND IMPLEMENTATION OF THE L.A. REGIONAL CRIME INFORMATION SYSTEM (LARCIS). Following discuss, ClZirbes moved, ClHerrera seconded to approve and authorize the Mayor to sign. Motion carried by the following Roll Call ate: AYES: COUNCIL MEMBERS - Herrera, Huff, Zirbes, MPT/O'Co nor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 6.11 RECOMMENDATIONS BY THE LEGISLATION SUBCOMMITTEE: 6.11.1 ADOPTED RESOLUTION NO. 2002-10 SUPPOR ING PROPOSITION C ON THE MARCH 5, 2002 LOS ANG LES COUNTY BALLOT. 6.11.2 ADOPTED RESOLUTION NO. 2002-11 OPPOSING PROPOSITION 40, THE CALIFORNIA CLEAN WATER, CLEAN AIR, SAFE NEIGHBORHOOD PARKS AND COASTAL PROTECTION ACT OF 2002. 6.11.3 ADOPTED RESOLUTION NO. 2002-12 SUPPORI ING PROPOSITION 42, THE TRAFFIC CONGES ION IMPROVEMENT ACT. FEBRUARY 19, 2002 PAGE 5 CITY COUNCIL 6.11.4 ADOPTED RESOLUTION NO. 2002-13 OPPOSING A0680 (Steinberg), REALLOCATING SALES TAX AND SATE REVENUES. Moved by C/Herrera, seconded by C/Huff to approve the recommend tions and adopt Resolutions No. 2002-10 —13. Motion carried by the followinRoll Call vote: AYES: COUNCIL MEMBERS - Herrera, Huff, Zirbes, MPT/O M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 6.11.5 RIVERS AND MOUNTAINS CONSERVANCY A. ADOPTED RESOLUTION NO. 2002-14 OPPOSING THE SAN GABRIEL AND LOS ANGELES RIVERS WATERSHED AND OPEN SPACE PLAN MPT/O'Connor moved C/Zirbes seconded to adopt Resolutio No. 2002-14 and directed staff to send a letter outlining concerns lo be signed by the Mayor and sent to the 66 cities affected. Motion ce rried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Herrera, Huff, Zirbes, MPT/O'Connor, M/Cr NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None B. APPROVED SUPPORT OF AN OPEN RECRUITMENT =OR THE EXECUTIVE DIRECTOR OF THE SAN GABRIEL & LOWER LOS ANGELES RIVERS & MOUNTAINS CONSERVANCY - and directed staff to prepare a letter for the Mayor's signature. C/Herrera moved CIHuff seconded to approve support of an open recruitment for the executive director of the San Gabriel & Lowel. Los Angeles Rivers & Mountains Conservancy and directed staff to prepare a letter for the Mayor's signature. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Herrera, Huff, Zirbes, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS: - None 6.12 AWARD OF CONTRACT TO VISION INTERNET PROVIDERS, INC. OR REDESIGN OF THE CITY'S WEB SITE ($65,080), AUTHO IZE EXTENSION OF THE CONTRACT WITH CIVIC RESOURCE GROUP OR FEBRUARY 19, 2002 PAGE 6 CITY COUNCIL SERVICES RELATED TO THE WEB SITE REDESIGN ($10,000) AND APPROPRIATE FUNDS FROM THE AIR QUALITY IMPROVEMENT FUND (AB2766) ($75,080). Moved by C/Herrera, seconded by C/Huff to 1) award contract to NJ ision Internet Providers, Inc.; 2) authorize contract extension to Civic Resource Group and 3) appropriate funds from the AB2766 Fund. Motion carried by the following Rall Call vote: AYES: COUNCIL MEMBERS - Herrera, Huff, Zirbes, M/Chang NOES: COUNCIL MEMBERS - MPT/O'Connor ABSENT: COUNCIL MEMBERS - None 7. PUBLIC HEARINGS: None 8. COUNCIL CONSIDERATION: 8.1 APPOINTMENT OF COMMISSIONERS/COMMITTEE MEMBERS 8.1.1 PARKS & RECREATION COMMISSIONERS - 5 vacancies. Andy Lui (Huff) David Grundy (Zirbes) Marty Torres (Herrera) Jeff Hull (O'Connor) Nancy Lyons (Chang) Moved by MPT/O'Connor, seconded by C/Zirbes to ratif the appointments. Motion carried unanimously. 8.1.2 APPOINTMENT OF PLANNING COMMISSIONERS - 5 vacandles. Steve Nelson (Huff) Dan Nolan (Zirbes) Joe Ruzicka (Herrera) Steve Tye (O'Connor) Jack Tanaka (Chang) Moved by MPT/O'Connor, seconded by C/Huff to ratify. M tion carried unanimously. 8.1.3 APPOINTMENT OF TRAFFIC COMMISSIONERS - 5 vacancies. Roland Morris (Huff) Vinod Kashyap (Zirbes) Liana Pincher (Herrera) Arun Virginkar (O'Connor) & TRANSPORTATION FEBRUARY 19, 2002 PAGE 7 CITY COUNCIL E:, Tony Torng (Chang) Moved by C/Zirbes, duly seconded, without objection, the appointments were ratified. MPT/O'Connor asked that all past Commissioners be honor d for their service at the next Council meeting. 8.1.4 APPOINTMENT OF DIAMOND BAR COMMUNITY FOUNDA BOARD MEMBERS - 4 new seats to be filled plus 4 vacancies Daniel Oaxaca and Andrew Wong (Herrera) Ray Marwah and Matthew League (Chang) Moved by MlChang, seconded by ClZirbes to ratify. Motion unanimously. 8.1.5 APPOINTMENT OF DELEGATE TO THE WILDLIFE CORR CONSERVATION AUTHORITY ADVISORY COMMITTEE -1 va — no appointee at this time. 8.1.6 APPOINTMENT OF REPRESENTATIVES TO THE LOS ANGELES COUNTY SHERIFF'S PUBLIC SAFETY ADVISORY COMMITTEE - 2 vacancies. H.K. "Speed" Klinzing and Dr. Jeffrey Lowe (Herrera) Without objection, the Council concurred to ratify. CONSIDERATION OF CHANGE OF VENUE FROM PETERSON PAR TO PANTERA PARK FOR THE CITY'S BIRTHDAY PARTY. Clyde Hennessee believed it was wise to move the event. He asked they cost of the event and where people would be directed to park. CSD/Rose responded that the budget for the event is $39,000. There are 160 parking spaces available at the park, on street parking on Pantera Drive adjacent to the park and parking at Pantera Elementary School. In addition, the two athletic fields at Summitridge Park will be used for parking and individuals will be shuttled to Pantera Park. Moved by ClZirbes, seconded by C/Herrera to approve a change of v nue from Peterson Park to Pantera Park for the City's 13th Birthday Celebr tion. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Herrera, Huff, Zirbes, MPT/O'Co nor, MlChang NOES: COUNCIL MEMBERS - None FEBRUARY 19, 2002 PAGE 8 CITY COUNCIL ABSENT: COUNCIL MEMBERS - None 8.3 CONSIDERATION OF FOURTH OF JULY FIREWORKS SHOW AT SYCAMORE CANYON PARK AND APPROPRIATION OF $22,000. MPT/O'Connor said she wanted approval from the Golf Course and C[vary Chapel prior to making her decision. CSD/Rose indicated that staff received a commitment from Calvary Chapel for parking. In addition, staff was assured that the parking lot lights would remain on until at least 10:30 p.m. C/Huff expressed concern about the number of special events working their way into the City's budget. Overall, he is unable to support a fireworks 3how for the reasons he stated last year. While he enjoyed the event last year, he believed it sends an inconsistent message to the youth when they are told not to shoot off fireworks. C/Zirbes definitely favored continuing the annual fireworks event. Be use of the economy and the events of September 11, 2001, such comunity events are essential. Moved by ClHerrera, seconded by MPT/O'Connor to continue the mater to the March 5th meeting to give staff an opportunity to get a commitment from the D.B. Golf Course. Motion carried unanimously. 9. COUNCIL SUB -COMMITTEE REPORTSICOUNCIL MEMBER COMMEN ClHerrera stated that earlier this evening, a representative of the Sheriffs Department presented information regarding the proposed community-po icing vehicle. She requested that this matter be placed on the March 5 City C unci) agenda for consideration. It was her pleasure to attend the D.B. Chi ese Association New Years Celebration last Saturday. The Walnut Unified S hool District has budget deficits at the Federal and State levels. She explaine the measures being taken to prevent the loss of as much as $3 million in next y ar's budget. If anyone is interested in assisting in this effort, please contact Superintendent Hockwalt or Elizabeth Phen at 595-1261. The D.B./Walnut Stu ents would greatly benefit from citizens' efforts. C/Huff reiterated his appreciation for the Council's recognition of his work ori the Alameda Corridor East Construction Authority. His wife makes it possible foq him to participate in these events through her support and understanding. TomorroN he will travel to Sacramento as Treasurer of the Council of Governments to meet with local San Gabriel Valley legislators and she will fill the gap for him in his abs nce. He explained that while he was out of the country recently, he was able to log onto the D.B. Web site. The funds that are specifically allocated for the type of systems that the Council approved tonight are designed to reduce travel emissions. The emerging technology will offer even greater services to the community through e- FEBRUARY 19, 2002 PAGE 9 CITY COUNCIL government. C/Zirbes welcomed C/Huff back from China. He had been very busy the past c0uple of weeks with his neighborhood improvement committee and the City Birthday arty committee meetings. He attended a soccer tournament in Riverside this wee end that was well attended by a variety of teams from D.B. He commented oechfihe professional behavior of the D.B. teams and congratulated Coach :Adie Vo. 11 t whose team took second place in their age bracket. The Miss D.BI!,pageantill be held in March at Mt. SAC. He thanked residents who submitted quali�`applica ions to serve on commissions. He thanked outgoing commissioners and th re- appointed commissioners for their continuing service to the City of Diamond Bar. MPT/O'Connor reported that she and C/Herrera attended the League of Cities d nner during which the main speaker spoke about biochemical warfare. The spe ker emphasized how difficult it would be to launch a wide -scale biochemical atfia on America. On February 9, she attended the Council of African-American Pa nts Cultural Affair at Summitridge Park. She received many favorable comments a out the Council's Black History Month proclamation and asked her to thank Co ncil Members and staff for their support. During the celebration, four students of div rse ethnicity were recognized for their essays. She wished the Chinese commun ty a Happy "Year of the Horse" New Year. She encouraged everyone to vote in the March elections. She thanked Mark St. Amant for his service to the Par s & Recreation Commission. His very talented son works for the City of D.B. nd unfortunately for the Commission, the City has a policy about related employees and commissioners that caused her to make a very difficult decision to selec an alternate for the commission. M/Chang said that, in addition to what previous Council Members have stated, the YMCA is having a fundraising event to support their worthwhile programs. his year, the D.B. branch is planning to raise $25,000. He will act as Chairman of his event and do whatever is possible to bring about a successful event. He aske for community support. He thanked local motel operators who participated in a s ing that resulted in the arrest of several suspects who targeted visitors from A ian countries. He recently attended the international religious convention of the m Sakthi Movement in Santa Monica. He asked for community support for the M rch 23 Miss D.B. pageant. 10. ADJOURNMENT: There being no further business to condi M/Chang adjourned the meeting at 9:30 p.m. LYNDA BURGESS, City Clerk ATTEST: Wen Chang, Mayor IL AGENDA MINUTES OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE PLANNING COMMISSION JANUARY 8, 2002 CALL TO ORDER: Chairman Nelson called the meeting to order at 7:03 p.m. in the South Coast Air Q' Management Auditorium, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: Vice Chairman Ruzicka led in the pledge of allegiance. 1. ROLL CALL: Present: Chairman Nelson, Vice Chairman Joe Ruzicka, and Commissi George Kuo, Dan Nolan and Steve Tye. Commissioner Steve Tye was excused. Also Present: Ann Lungu, Associate Planner; Linda Smith, Development Ser Assistant and Stella Marquez, Administrative Secretary. 2. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None offe 3. APPROVAL OF AGENDA: As Presented. 4. CONSENT CALENDAR: 4.1 Minutes of the Regular Meeting of December 11, 2001. VC/Ruzicka moved, C/Kuo seconded, to approve the Minutes of the Re Meeting of December 11, 2001, as corrected. Motion carried by the following Call vote: AYES: COMMISSIONERS: Kuo, VCIRuzicka, Chair/Nelson NOES: COMMISSIONERS: None - ABSTAIN: COMMISSIONERS: Nolan ABSENT: COMMISSIONERS: Tye S. OLD BUSINESS: None 6. NEW BUSINESS: None 6.2.1 y_ JANUARY 8, 2002 PAGE 2 PLANNING COMMISSION 7. PUBLIC HEARINGS: 7.1 Development Review No. 2001-21, Minor Conditional Use Permit No. 2001-12 (pursuant to Code Sections 22.48.020, 22.56, and 22.68) is a request to remodel and add approximately 2,847 square feet to an existing 2,647 square foot single family residence with deck and three car garage. - PROJECT ADDRESS:' 22205 Steeplechase Lane (Lot 175, Tract 30578) Diamond Bar, CA 91765 PROPERTY OWNER: John Chang 20430 Yellowbrick Court Diamond Bar, CA 9.1789 APPLICANT: Arthur Tseng P.O. Box 5245 Hacienda Heights, CA 91745 DSA/Smith presented staff's report. Staff recommends that the Planning Commission approve Development Review No. 2001-21 and Minor Conditional Use Permit No. 2001-12, Findings of Fact, and conditions of approval as listed within the draft resolution. Chair/Nelson opened the public hearing. Arthur Tseng, project designer, indicated he was available to answer questions for the Commission. David Huang, neighbor to the project, said he never had an opportunity to look at the plans and does not [snow what impact it may have to his property with respect to noise and dust. He does not object to the development concept of the property. Chair/Nelson closed the public hearing- DSA/Smith explained that there is no grading anticipated for this project. The City's Development Code addresses such issues as construction noise, dust, etc. if Mr. Huang has a problem he should call the City for assistance. M JANUARY 8, 2002 PAGE 3 S. 9. 10. PLANNING COMMISSION VC/Ruzicka moved, C/Nolan seconded, to approve Development Review No. 2001-21 nd Minor Conditional Use Permit 2001-12, Findings of Fact, and conditions of approval as listed in the resolution. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Kuo, Nolan, VC/Ruzicka, Chair Nelson NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Tye 7.2 Development Cade Amendment No. 2001-04 to amend Article IV of Section 22.50.030 of the City's Development Code regarding temporary uses for outd or display/sales events. PROJECT ADDRESS: Citywide APPLICANT: City of Diamond Bar 21825 E. Copley Drive Diamond Bar, CA 91765 AssocP/Lungu presented staff's report. Staff recommends that the Planning Commiss continue this matter to February 12, 2002. Chair/Nelson opened the public hearing. There was no one present who wished to speak on this matter. Upon motion by VC/Ruzicka, seconded by C/Nolan, the public hearing was continues February 12, 2002, by the following Roll Call vote: AYES: COMMISSIONERS: Kuo, Nolan, VC/Ruzicka, Chair Nelson NOES: COMMISSIONERS: None ABSENT: CONVAISSIONERS: Tye PLANNING COMMISSION COMMENTS: None Offered. INFORMATIONAL ITEMS: 9.1 Public Hearing dates for future projects — as scheduled. SCHEDULE OF FUTURE EVENTS: - As scheduled. My.. MINUTES OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE PLANNING COMMISSION JANUARY 22, 2002 CALL TO ORDER: Chairman Nelson called the meeting to order at 7:08 p.m. in the South Coast Air Q Management Auditorium, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: Commissioner Kua led in the pledge of allegiance. 1. ROLL CALL: Present:. Chairman Nelson, Vice Chairman Joe Ruzicka, and Commissic George Kuo, and Dan Nolan. Commissioner Steve Tye was excused. Also Present: James DeStefano, Deputy CityManager; Ann Lungu, Assoi Planner; Linda Smith, Development Services Assistant, and S Marquez, Administrative Secretary. 2. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None offered. 3. APPROVAL. OF AGENDA: As Presented. 4. CONSENT CALENDAR: 4.1 , Minutes of the Regular Meeting of January S, 2002. VC/Ruzicka moved, C/Kuo seconded, to approve the Minutes of the Reg Meeting of January 8, 2002, as corrected. Motion carried by the following Roll { vote: AYES: COMMISSIONERS: Kuo, Nolan, VC/Ruzicka, Chair/Nelson NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Tye S. OLD BUSINESS: None 6. NEW BUSINESS: None .GENDA 6.2.2 Ility ate :Ila JANUARY 22, 2002 7. PUBLIC HEARINGS: PAGE 2 PLANNING COMMISSION 7.1 Development Review No. 2001-22, (pursuant to Code Sections 22.48.020(A)(1)) is a request to remodel and add approximately 2,410 square feet to an existing 2,265 square foot single family residence with porch, balconies and three car garage. PROJECT ADDRESS: PROPERTY OWNER: 480 Wayside Place (Lot 32, Tract'42585) Diamond Bar, CA 91765 Steven and Debbie Mott 480 Wayside Place Diamond Bar, CA 91755 APPLICANT: Jerry Lutjens, Landmark Development 19953 Valley Boulevard Walnut, CA 91789 DSA/Smith presented staff's report. Staff recommends thAt the Planning Commission continue Development Review No. 2001-22 to a future public hearing date to allow the applicant time to submit a redesigned project. Chair/Nelson opened the public hearing. Jerry Lutjens, applicant, asked the Commission to approve the project as presented. Dr. Mott told the Commission about his background and why he wants the project approved, as requested. He and his family want to stay in their current location and they do not have enough space for their growing family. They like their neighborhood and do not feel their addition will dwarf the adjacent homes. Debbie Mott told the Commission she and her family would like to remain in the neighborhood where her children have grown up. They are not asking to build out, only up to provide a loft area for the kids. She felt the proposed addition would enhance the neighborhood. Jim Abels, Landmark Remodelers, said that in looking at staff's concern about dwarfing other structures, Landmark attempted to keep the addition within the footprint of the structure. He presented a model of the proposed project as it relates to the adjacent properties. The property owner is attempting to move the private spaces of the home away JANUARY 22, 2002 PAGE 3 PLANNING COMMISSI -from the more public areas. Although Landmark has maximized the square footage of the home, it has attempted to stay within the character of the neighborhood and confines of the existing dwelling. Following Commission discussion, VGRuzicka moved, C/Nolan seconded, to continue Development Review No. 2001-22 to February 26, 2002, to allow the applicant tim to submit a redesigned project. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: VC/Ruzicka, Nolan, Kuo, Chair Nelson NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Tye S. PLANNING COMMISSION COMMENTS: None Offered. 9. INFORMATIONAL ITEMS: 9.1 Public Hearing dates for future projects — as scheduled. 10. SCHEDULE OF FUTURE EVENTS: As scheduled. ADJOURNMENT: There being no further business to come before the Planning Commission, Chairman N adjourned the meeting at 7.53 p.m. Jars DeStefano Deputy City Man Attest: '(� (�z �_� Chairman Steve Nelson SNDA 6.3 CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMIS ION . NOVEMBER 8, 2001 I. CALL TO ORDER: Chairman Virginkar called the meeting to order at 7:06 p.m. in the South Coast Ait Quality Management/Government Center Hearing Board Room, 21865 E. Copley Drive,iamond Sar, California 91765. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Commissioner Morris. ROLL CALL: Present: Chairman Virginkar, Vice Chairman Istik and Commissioners Kung and Morris. Commissioner Leonard was excused. Also Present: David Liu, Director of Public Works, Kirk Phillips, Associate E gineer, Todd Strojny, Senior Administrative Assistant, Linda Smith, Development Services Assistant, Deputy Diane Dodd and Sharon Gomez, Administrative Assistant. APPROVAL OF MINUTES: A. Minutes of October 11, 2001. C/Morris moved, C/Kung seconded to approve the minutes of the Regular Meeting of October 11, 2001 as presented. Motion carried by the f Bowing Roll Call vote: AYES: COMMISSIONERS: Kung, Morris, ChairNirginkar NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: VC/Istik ABSENT: COMMISSIONERS: Leonard III. COMMISSION COMMENTS: None Offered IV. PUBLIC COMMENTS: Monica Moya, University of Phoenix, 13 0 So. Valley Vista Drive #140, asked that the "No Parking" signs on Valley Vist Drive between the building's driveways be covered so that their students are able park on the street on Tuesday evenings between the hours of 5:30 p.m. and 10:3 p.m. Currently, 280 parking spaces are allocated and the university is at full c pacity (336s tudents) on Tuesday evenings. DPW/Liu stated that staff has been looking into this and other issues cor this matter. When this project was originally reviewed, adequate parking NOVEMBER 8, 2001 PAGE 2 T&T COMMISSION V. Vl. were proposed by the applicant and provided for the project. This m tter will require additional review by staff in order to make a presentation to the Co mission at a later date. VC/Intik pointed out that street parking may present sight safety concerns r street traffic. 1 C/Kung suggested that the University of Phoenix offer to negotiate ith their neighbors for parking spaces in their complex that are not in use during the evening hours to resolve this problem rather than ask the Commission to solve the p oblem. CONSENT CALENDAR: None OLD BUSINESS: A. Consideration of Parking on the East Side of Lemon Avenue f om the Southerly SR -60 Freeway Right-of-way to the Northerly Drivewa of the Commercial Center. DSA/Smith presented staffs report. Staff recommends that the Tr ffic and Transportation Commission receive public comments, discuss, and concur with staff's recommendations to allow 1 -Hour Commercial Vehicle Parking, 8:00 a.m. to 4:00 p.m. on the east side of Lemon Avenue from the southerly SR -60 freeway right-of-way line to the northerly driveway of the coff irriercial center for a trial period of six months and forward said recommenc ation to the City Council Mary Ricotta, Charlie's Sandwich Shoppe, 20651 Golden Spring4 Drive, thanked staff for their recommendation and Charlie's would like to recommend that this parking consideration be permanent. C/Morris moved, C/Kung seconded, to recommend that the City ouncil approve staffs recommendation to allow 1 -Hour Commercial Vehicle Parking, 8:00 a.m. to 4:00 p.m., on the east side of Lemon Avenue f om the southerly SR -60 freeway right-of-way line to the northerly drivewa of the commercial center for a trial period of six months. Motion carried by the following Roll Call vote: AYES: NOES: ABSENT: COMMISSIONERS: COMMISSIONERS: COMMISSIONERS: Kung, Monis, VC/lstik, ChairNirginkar None Leonard NOVEMBER 8, 2001 . PAGE 3 T&T COMMISSION VII. NEW BUSINESS: A. Sheriffs Department Traffic Safety Program. Staff recommends that the Traffic and Transportation Commissiod review, discuss and provide further comment on the Sheriffs Departmet Traffic Safety Program. Lt. Mike Walker, D.B./Walnut Sheriffs Station, presented the report. C/Morris liked the idea of increased enforcement. He asked for tatistics pertaining to the number of citations when laser guns are used and hen no laser guns are used. Lt. Walker explained that there will be a significant increase in itations issued as a result of the new laser technology. Currently, all motor officers have the hand-held laser devises. The City has agreed to purchase three additional hand-held laser devises that will be given to the motor officers. The old hand-held laser devises will be given to the patrol deputies working in the radio cars. This will more than double the department's bility to engage in radar enforcement within the city. VC/istik asked if there is anything the City can do to assist the heriffs Department. The City receives a lot of complaints about traffic enfo cement and those complaints should be addressed fairly. Lt. Walker responded that the Sheriff's Department has an active pallnership with the City's management and staff. Diamond Bar has been aremely supportive of the Sheriffs Department. ChairNirginkar hopes additional enforcement will be provided on residential streets to reduce the speeding. Lt. Walker assured the Commission that the Sheriff's Department is very responsive to citizens' concerns. The department is aware of residential traffic problems, particularly during peak school morning and aftemooi traffic hours. He indicated that data is available for any location and pa meter within the City on an as -needed basis. C/Morris said he believes the primary concern of people living in res dential areas is the cut -through traffic. Communication between the City nd the Sheriffs Department is essential. Having Deputy Mark St. Amar # as a concerned resident has served this community well. C/Morris reiter ed his request that the proposed location of the speed control trailer be pro ded to the Commission on a monthly basis. NOVEMBER 8, 2001 PAGE 4 T&T COMMISSION VIII. Ix. 0 ChairNirginkar said he understood the Commission did not wa t to be advised about the speed trailer location in advance. He would prefe to have an after -the -fact monthly update regarding the trailer placement. SAA/Strojny responded to VC/Istik that the Traffic Safety Pra ram is scheduled for presentation to the City Council at its first meting in December. STATUS OF PREVIOUS ACTION ITEMS: DPW/Liu reported on the Chaparral Middle School traffic circulation and ignage. Most of the signs are in place. Beginning next week the Sheriff's Department will commence with a warning period followed by full enforcement. He stated that the Dial -A -Ride program will be discussed by the City Council on November 20. The Golden Springs Drive street improvement project between Torito Lane and Temple Avenue is moving forward ahead of schedule. It is likely that the pavinc will be completed by Thanksgiving. The Brea Canyon Streetscape and Street Improvements Project began on Monday, November 5, 2001. ITEMS FROM COMMISSIONERS: C/Kung asked that staff follow u� on his comments during the October meeting. DPW/Liu responded that staff has compiled a report: on the input received rrorn an elected official and the information was forwarded to the City Manager and Deputy City Manager. C/Morris asked that staff monitor time -restrictions placed on contracto . The Golden Springs Drive project commences at or before 7:00 a.m. and continues well into the evening during peak travel hours which disrupts traffrc flow and causes major disruption to certain residential neighborhoods. In addition, the contractor failed to establish specific travel lanes. Lt. Walker said that during a meeting with his motor officers today this subj ct was discussed and this situation is closely monitored on a daily basis. VC/Istik suggested that if the contractor fails to comply with specific requsts, he should have to pay for on-site traffic control. ITEMS FROM STAFF: A. Monthly Traffic Enforcement Update for October, 2001 — report prov�ded by Deputy Dodd. Lt. Walker agreed to provide graphics to show trends on a quarterly VC/Istik would prefer to have a report for a given area on an as -needed basis rather than an overall citywide view. l NOVEMBER 8, 2001 PAGE 5 T&T COMMISSION XI. INFORMATIONAL ITEMS: A. Portable Speed Humps on Navajo Spring Road/Decorah Road. DPW/Liu reported that staff met with about 17 neighborhood residents to update them regarding the portable speed hump pilot project on Navajo Spring Road and Decorah Road. In accordance with the survey, staff has determined to install three speed humps rather than two speed humps. Interestingly, three percent of the vehicles traveling on Navajo Sprins Road were observed to exceed 55 miles per hour. C/Kung suggested that the area be monitored by video. It is likely 1hat the speeders are habitual offenders and by determining their_ identify, mot of the speeding problems in the area could be eliminated. C/Morris said that he is not a fan of speed humps. This is one areE where cut -through traffic does not exist. Therefore, it must be the residents ho are speeding and that fact is of great concern to him. He believes th re are other ways to address this problem. B. Diamond Ranch High School Traffic Circulation. DPW/Liu reported that the school's staff has invited City staff mem�ers to discuss the study. No off-site recommendations are proposed in the s udy. C/Morris is concerned about multiple jurisdictions being involved in th traffic enforcement at the school. C. Brea Canyon Road and Golden Springs Drive Traffic Signal Repairs. AE/Phillips presented staffs report. The work has been completed and the situation will continue to be monitored over the next month with a repoit back to the Commission. D. Future Agenda Items. The Commission concurred to go dark for their December meetin and schedule the next regular meeting for January 10, 2002. XII. SCHEDULE OF FUTURE CITY EVENTS — as agendized. Lt. Walker stated that the second community meeting will be held at D.B.HS. on Tuesday, November 13, 2001 at 7:00 p.m. x NOVEMBER 8, 2001 PAGE 6 T&T COMMISSION ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission, Chairman Virginkar adjourned the meeting at 8:30 P.M. to Thursday, January 10, 2002. Attest: Chairman Arun Virginkar Respectfully, Secretary VM1 NO. 6.4 CITY OF DIAMOND BAR INTEROFFICE MEMORANDUM TO: Mayor Pro Tem O'Connor and Councilmember Huff FROM: Linda G. Magnuson, Finance Director1 SUBJECT: Voucher Register, March 5, 2002 DATE: February 28, 2002 Attached is the Voucher Register dated March 5, 2002. As requested, the Finance Dep ent is submitting the voucher register for the Finance Committee's review and approval prior o its entry on the Consent Calendar. The checks will be produced after any recommendations and the final approval is received. Please review and sign the attached. CITY OF DI�pU]ND VOUCHER REGISTER APPROV�L The at�acheci. listing oda1ed 5, 2002 have been reviewed, approved, and recommended forpaymen�. Paym�nt� a�e Mereby allowed from the follpwing funos in these amoun�s FUND DESCRIPTION =..w REPORT FOR ALL F�ND� � V8 nn ,nu .0O .0� 1,43t,15 378.66 124.80 13o.Y'. .00 .00 ' | , ~ �zn�a [. Lowry /7 Rpbert S. ��ff �^ City �a�ager Coun�ilmem�er FUTAI 581 11z.28 �4 685.27 6 827.W 103.97 2 279.61 1 S41.31 878'6.,',: 124.8V 138.51 l I CK N 1 E PEGIKR NE—I2,02 DUE ' -TT- ANDUIN T ym- ap. 1 -p ec -ngl L A A VD Tr'.T.L! fV- AL IDUE: VEN"DOIR' W 1 9 4 2 1447 2,:b PRINT EVES-LE-USS CARDS ar— i32 PqP 3 T 100 TO T -AIL VOUCHE F71 AL DUF kj�:M—D 00 1535e-)-4'.5:3c-,-- r- 01 T RILICT CLAFS-WID-ITEF.; F P A 12-11 S 0 0 NM V0, -.3-i7 av— 416fl-16 RECEA-1 ION P-FuikC -, ­ F, 00 "I Mc U C V -V-- 4 3 Ja 60 -1 nn ym& -n— PF. P Ina vf-IT:,- Min, -FT r; TV TBI ".1 pw-pp-m AL V n, U '232 I CK is 1y R'"'Q DATE! OQ/27/2002 T -P-h-OJEC 'J'ViLL, C. -A t .1 -b0isp- p o, 00-11 4r-��n-O­l 12,00-- 40A f 0 f UI V V Q_ 4 I U� F, I Ar,Dm E:3-- VOU"OHITER' FESIS7ER 03i —i ! 7 4-77 t4' S5 0 53.05 ..J 3.05il C. 4 75 277 E! FF I fPAT7 Im 5Li K 77AL FF TOCIAL VU -1 DO l_j _rIlTV q Dn 1p-_ L QKFFL I Ec, T OFF '.N0F$S v iAyn L P 7Fs Ir 1-1 I _E , 7.2 Ks P. .. IES-FUE T{l w .1'6 SION1 ES-FLANN T pf7, . - . -',F SUPPL 1 ESS-GEINERNL po 114' of, � �V IFF 1ES-CITY CLENK pn I t ill7lc.-. M M 1-=�7 SLjPFLU7 -CITY MA�MnEF- S PF T Ni U 1-15 RE D1 PC i MEM1101 H - CRE TT-RCU­� 'r M S p, lAoo It Urt-11 -Tn- Ml PF p T- L Ll. -in SUFFLIEF,-Pi CIFT-ATIO E, ZA HN— M7 PRY ST �rEnh 212". 7 RCF p ra,­ T T 07 4-10 T TA! llL "E417'r E ! 7 4-77 t4' S5 0 53.05 ..J 3.05il C. 4 75 277 E! FF I fPAT7 Im ^ ' CTTY OF0AlUNDBAR RUIN DATE.' 02/2712,60 VOR REGIISTF PAGE� z �,,E THRU: 0 V05/- 02 ' PREPAID FUN�/8�T-A�C -PR8JEC -ACCT PO # }��lCE JESCR}PTlON DUN DATE CAL STATE RENT A FENCE 015340-42210— 21-364 REPAIR 180.00 ON5J�V -1 �17�1 21On1 K[NTAL-PI! TER A PARK TOTAL PRE PA CS .00 � T0Ai V0MHERS 1,4�0.00 TDTAL VENDUR 11410.00' IRENF CHI 45.00 TOTAL PREPAIDRS T2T�L VO 45.n0 T�}2 VEN-�R '5.Vo C�T�S CO�PQRAT�0m 00�3�'4�3O ' 1�7O �5o�7O736 U�RM RHTL'[/V W�2/18 15.8o 0V�5�-4�00_ �5o4�87D1� SU�pLI�SfyWKS�JACKET 57.25 oo1530-��30 z��n 15V4�878n UNF8RNT 'Cy.W%2/u T0�L YOUCH�R5 87.�� r�Tw� �� VEm�On ' 97�2� CLARDA M�520-44250— ` , 74o2�5 REPORTS'ECO �� | � 2n.54 73D@ K[PDRTS TDTAL TDTAL V�UCHERS TVT��� VEN0� 51.73 51.73 _ MERC Lt AN0 S[CuR TY STS EM f" LMC.- SVCS Cy- -.4 � TOT� PREPAzDS .o0 TDa� V�UCHEeS-3�.7� YEN�QR CDdNC� CF ��l�� A��RI�� pAREmTS Tf�TAL P'EPAID� .0O TUTAL YDUC8ERS 5o.Oo ' 'NUF VENDOR oO �PR Dj:T [J �Y CAMP TKMS'��uNA 4n.0O TnTAL PREPAlDS ` _ � .00. TOTALVO!Il0�PS TOTAL uUE VEN3OR CpR9 JISTPICT xID OJ/o5/2OO2 TUT4L PnEPw�S �nn.Oo 'TDTAL YOUCHEPS .Vn ,rf.,TAI DIE VEND0R VV.[0 T -FRC I r' -ACC C1 Tir Y OF P, I AMM SAFF, VC11UNRI. FEISIS-Ell nUE TH U. 03/0512'Mc 'M 4 - I p -q. r 2u A. N; D NNE "WAJERS NITF74 AME -RIC -1 p R EP AMOUNT IDIAT E .00 _-7 U % -A T YENMr- T?,F Ell Elw- 'tl 5: i I Q2 T"80 r -I 1-7 �5CWTIIP -:11 q 4 4 Er rl j7p V;I 5 SQ - 7 1' 1 i 7- CI E. L C �'TT7E" 2E �21 5 S 11 AL VOUCHIE-PS 666 25 DNIED, P R CH TL j-, K -A; M T PrOM 111 Ar, 1 REM L, 02 4.3: co, vo'ko . 00 .00 S,114.40 TIQ AiL Dj'E W:NIDIDORL I P 40 DIN 0—D R CAV WAGH - .. 01 "N '02' m 'J, 9 i 1t(1-. 2� L4 `s:,-_; 11-1 M� S'� g,.= M; �N D4TE, 02��/z00� %�53�4� YDUCHER R�G STER 7ACE� 5 In!'fE THRU� o'm/85/25302 pR- AIC FUND/SECT-A�CT-P5OJ�CT'ACC ' PO # l�8lCE R7PTI2� ��DUNJ DATE CLECK ASSOClATIOK; 00�4095-42115— 11254 4221 FE� AG-�/8�N�lN� I DQ 11 TOTAL PRBAIDS .0; TDTAL DUE :EH7:88 8o �In�CN3 BAR lWTERwATI��L I�L� V;14V9o'42�25- 11��| 4�� �TG SUPFi�'C='NClL 2/19 l98.80 TDTA� PREPAIDS T0TAL VJ6-P� 98,0O �RAL 0JE vE�0O8 i�n.80 oIAMO�) �l����3��' J� f 0014O90 4231O-- �� V2 F�l - GEKERAL \23.6i T�zr'7-'AlOS .� TOTAL YGUC�BRS �7.4Y nIAMO%D BAR 9ETTY C�� oO14010-412OS CC - SUPPLIES 3.24 O01�o95'412O0' C&M ' SUPPLlES 6.46 O�148Yn-�23I5- GEN GOVT - MTG O01551O'42325-' �� �S - MTGS 4.00 C�t�O40-4�200-' CCLK - E����ES 8.64 REC - TR��L/CONF 12.00 0O14O3�-4233. CMGR ' TRAVEL/CONF 3.00 0015350-4�2�O— REC - SUPPLl[S 9.7� 0Ol4O3V-42325— CMGR - MTGS l2.45 TDTAL P3EPAIDS .00 TOT�� V��C*ERS 85.63 TDT�� �I VENDOR 85.63 DlA�OWD ��/�ALNUT Y�� ' 1J215-�2355'� TOTAL p��AIOS �@ TDT� YOUCLERS TOTAt07.tO OB�D�O P�OTD C��535O 42l��— 4V7�7 PHJ� D -R-1 L F�-Vq FEgTVL 8.7� �34L PREPAlD9 .00 ToToL V�UCHERS 8.71 Tn: AL DGE YENDDK 8,71 DI-M0ND rRA R0 �tl inIO 5'��1— 1�67 26 ���A�U�KE MACHI�E ��.51 TDTA� YO�CH�� wqc�.51 T477AL RUN DATE! O24,,27/%002 1'3�-53:46 Al lC�553 45529 D, Oi E -J.EALB.3, �� E�'fIPNN&;jEM0kJ '-S-ERVICB IC no -- DI rkx,.,ENT DEVELDPMEMT DEPARTMENT T�� 2505215-�42�-1��Y-��2� 2505215-����-13gYv-�642O 11 T 1AMOpl �j BAR VOUCHER REDISTER PAGE' 6 DUE TKRU; 83/05/N,02 F� * I��ICE DESC���ION AMOU PREPAI-Er BATE �1�12 DJAMDNO ������ TOTAL PR�PAD� .00 TOTAL �OUCHERS 13.�J.91 112� R C SS�I�� TOTP.-L PREPAIDS .0� TOT&L VOUCHERSS O0 TOTAL DUE VENDOR 360.V0 11742 88I CDNGULTING SVCS'JAN O2 2,87O.0R TDTAll" P8EPAIDS .00 TOTA� VOUCHEBS 2,87O.O8 TOTAL DUE VB0-OK 2,e7.D.08 _ UNEMPL �� �HKGG-4T� QT8 2,772,*} �yO5/200 TO�� PREPAIDS 2,772.O0 T07AL V0U no T0� DIE �!�fp | 4��2��774 EXPRESS MAlL-GENEKAL/ i 66.34 InTAL VOUCHERS � 66.34 TUM HE � � ARChTCTRL ��'C/SR CNTR 4,�0.O0 AlO�6a ll�0 �RC8T��L SVC-C/SR ��R 3O,125.00 A\�66 1L405 ARCHTCTRL SVC'��R CNTR 1O,125.0O T�� PR6�IDS ,00 TO��� V�UC�E�S 44,O50.00 TOTAL ��� VENDOR 85O.�0 T0AL PREPAlDS .O0 TOTAL VU����6 2��.D0 T= -L DUE VFN@S9 20.00 TDTA' DS (0 11263 CON ��r C��S�mI�TER �@.00 TDTA� PSEPAIDS co TDT�L VO8C4ERS ��.0O 5048-1 "M 07 DIAMOND 116 1`; MIj^. 02/27 12 1-2 55-�, 14V-' VIDUYIER,' Er -T STE R D 1 P, T FUNDiSECT -A--CT-F 0.] Fun 7' INVOICE nrl:- -P Tot" p M NT MEELT-SCEP, HERL mn —TEJ 797AI DUE 'VENDSF -3 Q -L. T 1T U, 10 -RS HE , A L VD -1 VENDUR T h 'An MAThi.' yx t-2 —17 —c p'n tq) v A '7 ar— n;OOF -V7 in 71 —40 iWi jj6 Pzm 1— q PP —4L FN 5 i ol'� J76. 4, -TAL IN PER A. TIOTAL EDIJEE t'--'LP!DPfj:- 6,Z? 5048-1 I Fa`t4 "TICL02,/ ?I M,0. - i�IUMHEJ RESISTER DI ;LRdl-. 0341007 UO2-1 c_ T? CK. . ..._.vL T�-.TPL .:. m", liveE. - +.iFF_<F..sn 5-- 47fif "y- TAT=. re - P. -_ - r;.nL; _fn yeti: .' -:':-4^•_!."—_'.r -__ i Aft:y ?tiT.'.! D=Asn- U, - ..__ Tom_-, 1,ou,-7r_ rr, DUE VEi''J'?' ."�_ r_ Vila-rm imp LA VISTA, UELF CON'RESEE S' EN UM A Cl.- " TLT 1,r T A 1170-prt x'17 T Tr. 711 1, 00 25,D VOID SUI-RILI-E-S-REE T 0 TOT AL 40 T7 CT VOUNFR'S T 07A, no YE202 % 1171 — — 1.45 CAUNTRACT CLASS -GULF 912AN-) MiS if CONTRA7 P,L;Aq-S-Gn-Lr 560- 0101 T T,L� ,! F -F, Isi TI -TPL I IL-7 00 T0 . FC D 11 7 2046423. FROM ITIEM -STAFF T UT A' L VOU'r-HERE '118M I a LJ" FFHDF�Skl— -0" Y YJ T 71 Vu -P4 T;-,-Pj un.; plMp-ci 7 7! A D R E iii:' 35 CEWD. ` ~ CDY OF DlAMO%D BAR Ir" -3 DATE02/274 1�- O0�409��2113-- UrutB KEn7cTER PAG[� 1O ' 117�4 ENGRAV0G SVC5- lLB �� lHRU: o3/O5/2O02 ��40�0-42113— K- - 835& ' ' PR�PAID FUN3/SECT T�O�� DESCRIPllON `' 4MDUNT �ATS LEIGRTON & �SSOCIATES, SV�S-RADGES ��42 56 42113- SSES ' FE8 82 SRCTIR \78r�.� 47 ��4OY0-42113-- TOTAL P_�EPADD 8484 E%GR4V�XS SVCS- l�S TOTAL VQ�CKERS �W .{� �,8oL3O T0AL PRB�DU TOTAL .O0 1,319.0V TOTAL VOUCHEKS -W-S ENGRAV�� O0�409��2113-- it�� O0S47� ' 117�4 ENGRAV0G SVC5- lLB 34.64 ��40�0-42113— K- - 835& EN8R4V NG SVCS- ILES 34.64 11-3 2 1 8349 ' ENGRAV�NS SV�S-RADGES ��42 56 42113- SSES ' FE8 82 776.20 47 ��4OY0-42113-- 1\�� 8484 E%GR4V�XS SVCS- l�S 34.84 �W ' . T0AL PRB�DU YQUCHERS .O0 1,319.0V TOTAL VOUCHEKS \4L�g TQTCL �� VENDDR l4l.81 A�GELES 113�5��-4��3J ' 117�4 11018533 CITY S�8SIDY-FEB �� 542�� U25553- 1O105 SSES ' FE8 82 776.20 TOTAL PRBPA�� �W ' . TOTAL YQUCHERS 1,319.0V ` �G ��5�LESCOUNT SHER�FF'S 8EPT iC�5�3 454�2 43372 TRA�SIT SALES - 02 i88.46 03144��-454O2 433�3 CAL�� TRFFC �NTRL �� 02 6,��.47 . ���41l'4540 — 43455 CONT9ACT SYCS'RE 02 318,4Y0.6n 0. 341: �� ��� C�jl�-j � 3.55,5J ��14411'454S1— 434�5 STAR FRGS �� O2 7,8l3.33 ' TOTA� PR�PA4Dg .00 � TUTAL VOUCHERS ��,��.4Y ` TOTA� �E YEmDOR ��,�8.49 0-95-42 10-' TDT�L PREP��� .0V ` T87A�VOUCU=- ERSVEN V EN 44.Y2 ' ELL CDm�RUC �� ` I5t55 O-464 2-163V '464 12 1���A �DNL'GATEW0 2��� TRFFC ` ` 5.128.25 �5��5 D-4�4��17��-464 2 1�22A 22O5 _ T��C SGNL-D A�OND �O tJ44.10 2V,J1O-F��1l 2' 22�� TR�FC SG�L GOL�EN SPR �� 5`�7.30 25O55 O-464���4O -4��� 1�22A 2285 TRFFCGGN���IDC GATE PREpTli� ` TGTA�V�UCHERS � 21,7e�,o.20 PP 4 CI7Y OF DIAMOND BAR RON DATE: 02/27j2M2 13:53;41, VOUCHER RE.Z;ISTER PASE; 1� �- THRU' 03' 5/2OO2 PRBKl0 FUND/SECE[T'ACCT F� # ��V��� DEC 1I�3UN AM0UWT DATE �8NTE� 4W-A2�(+- 11�5V 565913 9UPPLIES 221.18 TOTAL PREPAD� .00 TOTAL VOUCHERS TOTAL DUE VENDOR OO1-23O�2-' 52Z36 PARK -EF RBUNC-S C�N 5O.00 T8TAL PREPAD� ,OO . TFA' ICHEB3 50.o0 5O.00 SlEVE� MARSHALL ' N�'3478O-- 46345 RB�EAT�� REFUND 6r, n0 TOT,t, PIEpA�8 .0O TUTAVOUCHEK5 ` 6�.00 ' TOTAL DUE VENDDR 25O5��-464 l-1��l-4t41l 11512 IM REHAB SYCS-MEPRlMEEG 44.,03w.79 ,00 TDTAL VDUCHERS ` 44,03Y79 T0�N Dl- VB�DR ` ^ 03 79 -A-DMlAL D CI*ESS FUBNl�URE �01��10-4�3V0 - �Y5258-�6 PKl-pp gTANP rOMM q� TOTAL PREPA DS .O0 TOTAL VOUCHEK� ' \24�� VENDOR NEXTEL �tA�9O-421�~' ` A7 BB SyCS�RADIO REPEA BR �` ��9.45 TnTAL PREPAD] .00 ' TDTA� VOUCHEoS 2lY.45 ' V��4V9V-421�+- AlRTlM[ CHRGS-P/W,C/S,C/G T-;L� 9REFA DS .00 � TOTAL VOUCHEKS ��.48 C9AN�E CDAST f[NCD� AC��MY CORP o015350 453Oo_ 11�� CONTRACT C�A3S-W[NT�� 14«.0O . TOTAL PREPATnL- ' TDTAL VGUCHERS .VV ' TBTALVENDOR lq4.00 pAYROLL 78ANSFER � �gBR��0511-0� PP/4A&4m PAYROLL TRANSFER-FPA0@4B 4,0N.06 �VO5/2�0 TDTLlPREPA�� 89�O0.00 T8TAL VO0]�RS ` .O0 PP 4 ' CD7 DF D!-..UXD BAR �� N�E` V2/�7/�OO2 13:53:4� VOUC��� ��ISTBl PASE' t7 ��?2�010,21 ����� PRB,AID FVN�/SE�T'ACCT'PRDJECT'ACCT FO # lNvOI�[ DESCRlPTION AMDUNT �JE P�� RErlREM[Ni i N0 0014O1V-�N80'- PP 0�/V2 CC'RETlRE C��Kl8'BE/E� %7�.17 O3/��/ C�14010-4OO90— PP �4/O2 CC-��VI�� BE�EFlT 1�.0O O0/O5/ 001-21109' PP O4�� SURVl�� RE��IT 37.2� 03/V5/ 0O�-21109- PP O4/02 �Jl�� C��RlB-ER 3,�0.YO 08\-21109'- PP 04/o2 kETIRE CDNTRlB'�I 5.6�0.77 o3/J5/ TOTAL PREP��DS 9,3;z.O4 �-kL ��CHERS C.. TA DUE VENDOR .V0 9.301.O4 PDMDNA -21U0lCIAL DI-=TCT CITTiOm FEE-ECC T3TAL PRIDS .VO TOiA-LV��ES SOL u TOTAL DUE YE0"OK 3,80.O0 ilolNU� z4p8N7 rn.*p OO1�2lV-42310— ��838'JANO2 FUEL - COMM DEY 191.39 0O�5554-423iO— ����-J�02 FI j.p. - ROAO MAlNT 1�5.32 TOTAL REPA7U5 .O0 TOTAL VID U CHE� 906.71 PR��SS ONA SPDR- 0MA7"O � �15�O-4�l8— 117� 00�3� EQ����-��iA�I 1,�N QN.;)rj rTpL�BAl� 7-TALVUUCHERS 6V0.%) TOTAL �� VENMR 0O|5510-��\1O— �9991 PR0n SVCS-ET SWEEP MAPS 111.45 TOTAL P�EPA�� � .no TOTAL VOUCHEKS 1�i.45 TM & D�E VEmDOR d1.45 R F PICKSOv COMPAN 0015554'455O1— � 1.16O 1142307 ST SNPWS SV-S-1 121-2/6 7,500-00 1�5� �1�22Y� �EBRlS CUMPGSTING-JAM O2 1,�".36 T Al ,R"--, -- " T D 'D .GO TOTAL VUOCHEEFS 91482.36 TO IAL U:p VEN00R Y,32.3� RALPHS G��ER/ CUMPAn 0V��o9O-42�5— 11210 10257745 MTG S8pPLS'C8��lL 8�z4��-42325— 112�O 1C257 62, TPLS-SE NERlAL 5.54 TOT BA�ID3 .00 ��AL ��CHER8 40.17 TDYAL DUE VENU0K 40'17 RElNBERG�R PRl�7w6R�S iD]! PRDY GVC�L[AVE/O FO�S 14.45 T&L PPAIDS .00 ' TUT�L V3SCHEKS ��.45 - CM &: DIAM0Illu8AR RUN DATDD2��/2OO2 !�;53;46 VBUCHER REG STER �AGE� 1� �� THRU: 0`/A '2002 PREPA� :'il Tz-per i DB -C l-1 TI0 -Ni �� POrDIKHM"RST r— t =5E��I�I���N %}14O9O-4232O' 63O25O5z J2 PU8LlC�LJ[NERQ- TOTAL P9EPAlDS .0V TDTAL "UE VENDUR �5Z.95 ROTD-ROYER V01534�'�22l0' 11780Y REPAIR SYCS'PANTBRA 3OO,00 T 6 P EP In- .V0 TOTAL VOUCHERS �KAL �� VEN3OR 3 0 i SAN GLT�rlI�L VALLEY TRIBUNE O01'230�0— 123588 LEG0L AD'R"i 2001-46 l7�.3O OV15210'42l15' 11�2 154�8 LEG�L AD'COHM qt! CTR 300.Y4 OO1521O-42115-' 11821 12O833 �Eg8L A8-COw� SR CTR T0AL PRERAlDS .V0 0TAL VO8CHEKS 778.18 TOTAL Rr VENDO8 77O.18 SCHD0L SPETit. -Y lNC 0O1�35V 41200 - 2679893O SUPPLlES-REC��TION 25.58 TUTAL Pp;EPAI0S .00 TOTAL VOUCFEER6 2-1,56 TnT� OUE Li-Ir� 25.58 HELOISE �R�N *n1 -23O82— 52OS1 PABX �� REFVND-�BITAQE 2oV.�o TOTAL 7R;-: PAIDS .VV TOJAL �Oi��E�� 280.O0 ` TOTAL �� VENDOR �0.00 SHARP OO15350�53 o-- � 11O14 l�� ADULT EvCURSN'RUSE PA�A�. 912.00 TOTAL PREPA}DS ' TOTAL V0�CKERS Y12.00 TOTAL Tlk�:VEND0R �2.W0 �AR5�� SIECK[ ' p11-- 480BIBmC-SM-1TRUGE SR/C 4@.VO C,:-4 54 l2 A Q�SR/T 5W.0O 25�551O-46412-l7��-46412 A11735 4878 0BlG� ��-SMMTR�GE SR�� 378.0V D502-464�2 A11735 484O ]ESIGN TR -CE SR/CT TOTAL PR8"4IDS .00 TOTAL ��CHERS 8,532,0O VENDOR ' ` '3,53I.m} �3��09O-4�235-- 11t1z 72293 � INT ��TRACT-CZARTN�T TO AL PREPADE, .0] � - CIF ~~~~~~ ~~` RU� DATE' 02/27/20O2 13^53v46VOUC8ER ��ISTER THRU� O3/05/2V0 l��lC[ DEGCR�TlON AMDUNT AT- ..T 0O15%5��1200'- 11�4 SUPPLlES-SR PROG��.93 Til-P-iRp-L-,A�� TOTAi VOUCHEKS 84.93 -ill �D���� 4. ?3' SUUTH[RN ��IFORNI� EDI�� 001.5510'4212-!, - ELECT SVCS-TRAFFIC CON 214:3.51 0015510-4 2126'' ELECT SVCS^TRAFFlC MNTRL 74,30 1395539-42�26— ELECT S��-DlST 3Y 124.80! �O491 0,")45 10-41 ELECT ��'TR�Fl� ��� 148, 34 �4Y1 1415541-42126— ELECT SVf-C-DlST 41 138.51 50491 001534V'42'26— ELECT SVC3~PARKS 6,�3.37 5O4Y� 1385538-42126'' ELICT SVCS-DlST 138 .66 03/05 50491 T0AL PREPAIDS 7,CO3.68 T�� VOUCHERS 2K.6.1 TOTAL DUE VEWBOR7,331.49 1��4�11'4221O- CAMI CRFMlT-2001 -82.62 03/05 5048'--6 1264411-42210'- COj�ON AREA ��lNT-BB O2 2D8.77 03/05 �A86 1I64411-42 SHEKIFF CTR-FEB 02 1,2 25.VA 08/05/200 50486 TDTAL PREPAIOS 1,431.15 � TOTAL VDUC9ER� ,VV T 2 NDUE YENDO8 \,43�.15 � 6UUT�LAK� SPORTG 0FFICl�S 0:15��0-45300— 11166 OFF7ClA� PR�PA[Ctu .00 TOTA VOUCHB� 818.0� T�D���� 80.� SP�� PlNS INTERNATlONAL INC TO PREP lDG ,O0 TD�� YCUCHERS ��,Y4 T3TALVENDO� ��HLEE� �T�kUH CK W}l����— 46366 RECREATIOm REFuN� To,n' ��EPA�DS ��OO TOTAL .V0 TOT��N�D ��GARD PE���AT�[� lKC TOT�L PSBAI�S .OA { 44.72 E,r�� ro� vENDOR 4�.72 TE@N%S �J�E nnz535O- 53O0 ���� CD��ACT CLA�S��NTER 3,6 4 4.2C.- Tur� PREP�0S ,Vu �OTAL VOUCHE8S Toim' �� VEN08K 3,�A.2V | RUN DAT27 02212772002 l2' -5%3-4A p it,. 1711 DID E K T-! 7 TN- MAAFFIC F, C T T RU'�rL,=- C- 1 T Y n k;IP BAR va"CHER REEGIMER T14r,11- OW05!1002 P R E A" D in. _U D 239V L �-- Trri OTAL DUE 'VENIM, T -q- pi-gg MA 7� T I i Onj!-�jr'.q T i L 71 i 11781 FROF S IiU Et voaN - ,L UZ 0 01111. "!WIDE MA iPARk"I'S TiTr Pli NL- 1 lo i n..- �Q .!�!l 462 Dc T—TASL VOUCHERS -nn OT—L DUE VE: I F D, FIELD P RE Lim ITE 0— Tf7pl 4p, TOT P'L V"JCIEERS Ary VEdi Co. MITAL PSEPAIDS DO TfITPIL 750 . C-0 TOTAL DUE VINDOR 750.0V T A �4 m Rl Nl DATEy 02,1227122002 113,52-46 RtGI STEER T J E IffiUk 11CIT 70-,,j CA� FORNTf� A �0 n 44 -`;r.--!.:i r' J' j.7 y 1 a n.ao- U cl K !'"5 -4 r:n,— TI— 4 I�ir P C7 M —4: D CHARD FEB 0�2 OT" PPE AT7,--q - P -- ----- i's 1r, n 1264dl -4 125 I' k7 -V n� Lrl; 4 5 A -A �Ul 7 - rr7! b z2al"i DATE' 1,7 V111. rp P OTHE, LREGINSTER DOE ;P. L —T UU­ M R -:1191 gq 'TAP Col. FR=PA T 71 tEE-R N AP 1t17 C CE_1 LOmsy -M7" �e _J 504 LEAS COMF-HEERRERA', Tn nj j� -.MK KiOP '3` 1 5VAS PALX-N77 RERMPT TD:N" MY t 0,3/0-5.12; 0 MEMO CRE IT-CHA L % _M_ rte:?e C r.. (�. r, V�: 216,., - I I PL, 33:/. X0 32 i CZ 20,0 50470 EMTIO' RZILATINS --0, Vv flHh.-T!4 2 X1 10 4 29On CO -AOT -1 .,%� j __j � 5,04-82 1IRY ASEE-L1 n -148 1�CLE D 03 05 20f 5G MT aql_lCrl.GR 98 C3:11051.`2W 2 50485 PUP ICE S -0-01m, S i-. '1710t SVCS- 20- 088 03 05 '4210,11 I 50492 ;:a MAINT - RRX-E _8 6 55 02/05 1200" ", R K EMPLA RELLA. NS q6t., 0-0 03j"05/20,f)i 1 510) mtQ II .EAC CONF-RUFF" .151L�, C13 rl ) ; , _0 roYK Tr. OTA - Tr ;P. L —T UU­ M R -:1191 gq 'TAP Col. OTAL PiRtnA I DIS, 00 cr r ps 12.00 Tn nj j� -.MK KiOP 1EUPORT TSTAL PIFLEPAIDE RERMPT TD:N" 1 is CITY COUNCIL TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manager TITLE: Treasurer's Statement January 31, 2002 RECOMMENDATION: Approve the January 2002, Treasurer's Statement. FINANCIAL IMPACT: No Fiscal Impact BACKGROUND: Agenda # Meeting Date: AGENDA Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City Council's review and approval. This statement shows the cash balan 3es for the various funds, with a breakdown of bank account balances, investment account balances and the effective yield earned from investments. PREPARED BY: Gina M. Tharani, Sr. Accountant REVIEWED BY: Department ead Attachments: Treasurer's Statement - 0� Dep City Manager F!, CITY OF DIAMOND BAR TREASURER'S MONTHLY CASH STATEMENT January 31, 2002 Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. All funds are avallabl�to withdrawal within 24 hours, Investment in the Local Agency Investment Fund is allowed under the City's formally do investment policy. As a secondary investment option, the City continues to maintain the US Treasury Sweep Account with Wells Forg 4Any excess funds are "swept" on a daily basis from the City's bank accounts and are invested overnight into an inves en pool of US Treasury Notes, Interest is credited to the City's bank account on a monthly basis L.A.LF - Effective Yield for January 2002 3.068% Money Market -Effective Yield for January 2002 1,316% All investments are placed in accordance with the City of Diamond Bar's Investment Policy. The above summary provides sufficient cash flow liquidity to meet the next six month's estimated expenditures. Linda C. Lowry, Treasurer 'BEGINNING _!:TRANSFERS E DfNG 9ALANCE RECEIPTS DISBURSEMENTS tN (OUT)- BALANCE, . GENERAL FUND $19,407,685.79 $1,149,608.83 $1,423,528,45 ($26,328,26) $19107,437.91 LIBRARY SERVICES FUND 87,509.15 833.12 484.70 87,857.57 COMMUNITY ORG SUPPORT FD 8,740.74 150.00 8,590.74 GAS TAX FUND 909,315.51 549,999.34 380,000.00 (657,262.97) 422,051.88 TRANSIT TX(PROPA) FD 1,118,792.36 44,928.37 62,522.65 (50,000.00) 1 051,198.08 TRANSIT TX (PROP C) FD 2,438,542.24 20,092.08 0,00 (984,190,22) 1474,444.10 INTEGRATED WASTE MGT FD 387,091.08. 3,460.16 26,920.05 363,631.19 AB2928-TR CONGESTION RELIEF FD 473,857,84 60,082.04 0.00 (380,000.00) 153,939.88 AIR QUALITY iMPRVMNT FD 227,430.60 1,864.08 412.83 228,881.85 TRAILS/ BIKEWAY (AB82 1) FD 0,00 0.00 (37,118.00) (37,118.00) PARK & FACILITIES DEVEL. FD 2,362,473.58 20,436,60 2, 82,910.18 COM DEV BLOCK GRANT FD (78,825.95) 78,828.00 7,484.99 (7,482.94) CITIZENS OPT -PUBLIC SAFETY FD 363,224.88 3,292.62 12,537.70 353,979.80 NARCOTICS ASSET SEIZURE FD 356,295.82 3,082.06 359,377.88 CA LAW ENFORCEMENT EQUIP PRGM 174,980.13 1,437.25 176,417.38 LANDSCAPE DIST #38 FD 721,395.36 31,923.40 20,284.95 (104,326.98) 628,706.83 LANDSCAPE DIST #39 FD 220,603.74 18,041.45 19,016.82 219,628.37 LANDSCAPE DIST #41 FD 392,957.82 15.395.15 13,210.86 395,142.11 GRAND AV CONST FUND 139,130.78 139,130,78 CAP IMPROVEMENT PRJ FD (1,691,638.29) 0.00 414,888.06 2,239,226.43 132,700.08 SELF INSURANCE FUND 1,048,428.10 9,071.88 3,801.00 1, D53,698.98 EQUIPMENT REPLACEMENT FUND 105,499.06 915.93 106,414.99 COMPUTER REPLACEMENT FUND (16,793.07) 1,843.45 18,636,52 TOTALS $29,156,697.27 $2,013,292,36 $2,387,086.51 $0.00 $28,782,903.12 SUMMARY OF CASH: DEMAND DEPOSITS: GENERAL ACCOU NT ($683,179,69) PAYROLL ACCOUNT 100,469.44 CHANGE FUND 250.00 PETTY CASH ACCOUNT 500.00 TOTAL DEMAND DEPOSIT'S ($581,960.25) INVESTMENTS: US TREASURY Money Market Acct, $1,371,969.16 LOCAL AGENCY INVESTMENT FD 27,992,894.21 TOTAL INVESTMENTS $29,364,863.37 TOTAL CASH $28,62.903.12 Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. All funds are avallabl�to withdrawal within 24 hours, Investment in the Local Agency Investment Fund is allowed under the City's formally do investment policy. As a secondary investment option, the City continues to maintain the US Treasury Sweep Account with Wells Forg 4Any excess funds are "swept" on a daily basis from the City's bank accounts and are invested overnight into an inves en pool of US Treasury Notes, Interest is credited to the City's bank account on a monthly basis L.A.LF - Effective Yield for January 2002 3.068% Money Market -Effective Yield for January 2002 1,316% All investments are placed in accordance with the City of Diamond Bar's Investment Policy. The above summary provides sufficient cash flow liquidity to meet the next six month's estimated expenditures. Linda C. Lowry, Treasurer Agenda # . Meeting Date: CITY COUNCIL AGENDA TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manager TITLE: Exoneration of Cash Deposit in Lieu of Grading Bond in the Amount of $6, 71 of Tract 30578 (2856 Wagon Train Lane, Country Estates). RECOMMENDATION: It is recommended that the City Council approve the exoneration and direct the City Clerk owner and United National Bank of this action. FINANCIAL IMPACT: This action has no fiscal impact on the City. BACKGROUND/ DISCUSSION: The Department of Community and Development Services is in receipt of a request for gi exoneration for Lot 71 of Tract 30578 (2856 Wagon Train Lane, Country Estates). A gradi (Labor and Materials and Faithful Performance) for improvement security was required in with the Subdivision Map Act. The owner, Ms. Peichin L. Cheng, posted with the City a c� in lieu of the grading bond on October 6, 2000. The City contract inspector, Charles Abbc Associates, confirmed that all grading work is completed and in conformance to the gradi City finds that the owner performed all work as shown on the grading plan on file with the PREPARED BY: John L. Ilasin, Assistant Engineer REVIEWED BY: Dav' G. Liu Director of Public Works Date Prepared: February 26, 2002 J'Ames DeSt6fano Deputy City*nager Attachments: Letter of Request, dated January 29, 2002 ORT for Lot notify the ng bond bond deposit plan. The ity. Peichin Cheng 2856 Wagon Train Lane Diamond Bar, CA 91765 Tel: (626) 913-8939 January 29, 2002 City of Diamond Bar 21865 E. Copley Drive Diamond Bar, CA 91745 RE: Grading Bond Dear Linda: 2 I n This letter is to inform you that we have complied with all City's requirements. We are hereby to request to release the Grading Bond. Your attention and cooperation on this matter is greatly appreciated. Please do not hesitate to call me at (626) 913-8939 if you have any question. Sincerely, °e Peichin Cheng CITY COUNCIL Agenda # _ Meeting Date: AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manag 4m�- TITLE: Second Reading of Ordinance No. 03-2002 amending Section 8.20.010 of tl Bar Municipal Code to add Etching Creams and substances to the definition of "Graffiti Iml Diamond RECOMMENDATION: It is recommended that the City Council approve second rea ing by title only and waive full reading and adopt Ordinance No. 03-2002 amending Section 8.20 010 of the Diamond Bar Municipal Code. FINANCIAL IMPACT: Adoption of this ordinance will have no financial impact on Diamond Bar. BACKGROUND: The Los Angeles County Sheriff's Department has reported that etchir are now being used to create graffiti in communities near Diamond Bar. Sheriff's DepartmE representatives recommend that the City of Diamond Bar add etching creams to the definii graffiti implements in the City's Graffiti Ordinance to aid in the prevention of graffiti in the C City Council approved the first reading of this ordinance at their February 5, 2002 meeting. ANALYSIS: Recommended change to Municipal Code Section 8.20.010 (Graffiti) and is indicated in bold underline: Graffiti implement means an aerosol container, a felt tip marker, nail polish, shoe polish, pai etching instrument including but not limited to etching creams and substances, or any device containing paint, ink, chalk, dye or similar substance which when used or applied is c defacing glass, metal, concrete or wood. REVIEWS Y: Bob Roe James DeSt ano Community Services Director Deputy City Manager Attachment: Draft Ordinance ie City of 1 creams it m of V. The as follows -it stick, )then :aoable of ORDINANCE NO. 03-2002 AN ORDINANCE OF THE CITY OF DIAMOND BAR AMENDING CHAPTER 8.20 OF TITLE 8 OF THE DIAMOND BAR MUNICIPAL CODE RELATING TO GRAFFITI l A. RECITALS. (i) The City Council adopted Ordinance No. 02-1993 related to the preventionnd removal of graffiti and other inscribed material on public and private property. (ii) The City Council has determined that it is necessary to amend the Ordinancin order to clarify the definition of "graffiti implement". B. ORDINANCE. NOW, THEREFORE, it is hereby ordained by the City Council of the City of Diamnd Bar as follows: Section 1. Section 8.20.010 "Definitions" of Title 8, Chapter 8.20 of the Diamond Bar Municipal Code is amended by amending the definition of "Graffiti implement" contained therein to read as ollows: "Graffiti implement means an aerosol container, a felt tip marker, nail polish, shoe polish, p int stick, etching instrument including but not limited to etching creams and substances, or any other device containing paint, ink, chalk, dye or similar substance which when used or applied is capable of defacing glass, metal, concrete or wood." Section 2. This amendment is declaratory of existing law, and merely clarifies implements under Title 8 and Chapter 8.20 of the Diamond Bar Municipal Code incl creams and substances. PASSED, APPROVED AND ADOPTED THIS Wen Chang Mayor DAY OF , 2002, graffiti etching I, Lynda Burgess, City Clerk of the City of Diamond Bar, do hereby certify that t e foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Djamondl Bar held on the day of and was finally passed at a regular meeting of the City Cunci) of the City of Diamond Bar held on the day of , 2002, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: ATTEST: City Clerk of the City of Diamond Bar CITY COUNCIL Agenda # . a Meeting Date: Marc AGENDA REPORT ryS9 TO: Honorable Mayor and Members o the City Council VIA: Linda C. Lowry, City Manager TITLE: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND 3AR ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A RE RT RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN THE CIT OF DIAMOND BAR ASSESSMENT DISTRICT NO. 38 AND ANY ASSESS ENT THEREON FOR FISCAL YEAR 2002-03 RECOMMENDATION: That the City Council approve Resolution No. 2002 -XX, A RESOLUTION OF THE CIT COUNCIL OF THE CITY OF DIAMOND BAR ORDERING THE CITY ENGINEER TO PREPARE A D TO FILE A REPORT RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN THE CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 38 AND ANY ASSESSMENT THEREON FOR FISCAL YEAR 2002-03. FINANCIAL IMPACT: The cost of the Assessment Engineering services needed for the three Assessment Di approximately $9,900 and is charged to Districts proportionately. BACKGROUND/DISCUSSION: The City has an annual program for the maintenance of landscaping as well as open spa( improvements, and intends to continue said program by special assessments upon lands City. Funds must be provided to enable District Number 38 to continue their operation du 2002-2003 Fiscal Year. Proceedings for the maintenance of public improvements will be the provisions of the Landscape and Lighting Act of 1972 of Part 2 of Division 15 of the S Highways Code of the State of California. PREPARED BY: David G. Liu totals thin the g the rsuant to ets and REVIEWED BY: David L , Director of Public Works Attachment: Resolution No. 2002 -XX Ja Deputy City Ma0ager RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BEAR ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A REPORT RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN THE CITY OF DIAMOND DAR ASSESSMENT DISTRICT NO. 38 AND ANY ASSESSMENT THEREON FOR FISCAL YEAR 2002.03 A. RECITALS (i) Heretofore the City of Diamond Bar Assessment District No. 38 was pursuant to Part 2 of Division 15 of the California Streets and Highways Codo (§§ 22500, et. sect.). (ii) California Streets and Highways Code § 22622 provides that this Council shall adopt a resolution generally describing any proposed new improvements or substantial changes in existing improvements in such a district and ordering the City Engineer to prepare and file a report related to annual maintenance and asseSSME nt in such a district. (iii) No new improvements or substantial changes in existing im proposed for said Landscaping Assessment District No. 38. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION NOW, THEREFORE, THE City Council of the City of Diamond Bar does find, determine and resolve as follows: 1. The Recitals, as set forth in Fart A of this Resolution, are io all respects true and correct. 2. The City Engineer hereby is ordered and directed to prepar an annual report as specified in California Streets and Highways Codo §§ 22565, et seq., with respect to City of Diamond Bar Assessment No. 38 for Fiscal Year 2002-03. 3. The City Clerk shall certify to the adoption of this resolution. PASSED, ADOPTED AND APPROVED this _ day of -, 2002. Wen Chang, Mayor 1, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar hold on the _ day of _, 20q2, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS. ABSTAINED: COUNCIL MEMBERS: ATTEST: Lynda Burgess, City Clerk City of Diamond Bar .--':-f ...: �:�i �?��. `. � CITY COUNCIL Agenda # Meeting Date: AGENDA REPORT �3.i2Y[3iC �'✓ TO: Honorable Mayor and Members of he City Council VIA: Linda C. Lowry, City Managerft TITLE: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND 3AR ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A REP RT RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN THE ar, OF DIAMOND BAR ASSESSMENT DISTRICT NO. 39 AND ANY ASSESS ENT THEREON FOR FISCAL YEAR 2002-03 RECOMMENDATION: That the City Council approve Resolution No. 2002 -XX, A RESOLUTION OF THE CIT OF THE CITY OF DIAMOND BAR ORDERING THE CITY ENGINEER TO PREPARE A A REPORT RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN TH DIAMOND BAR ASSESSMENT DISTRICT NO. 39 AND ANY ASSESSMENT THE FISCAL YEAR 2002-03. FINANCIAL IMPACT: The cost of the Assessment Engineering services needed for the three Assessment D approximately $9,900 and is charged to Districts proportionately. BACKGROUND/DISCUSSION: The City has an annual program for the maintenance of landscaping as well as open spac improvements, and intends to continue said program by special assessments upon lands City. Funds must be provided to enable District Number 39 to continue their operation durir 2002-2003 Fiscal Year. Proceedings for the maintenance of public improvements will be pr the provisions of the Landscape and Lighting Act of 1972 of Part 2 of Division 15 of the Str. Highways Code of the State of California. PREPARED BY: David G. Liu COUNCIL D TO FILE CITY OF EON FOR totals in the the uant to Is and REVIEWED BY: David irector of Public Works Attachment: Resolution No. 2002 -XX James DeStefano, Deputy City Ma0ager RESOLUTION NO. 2002- ARESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND EAR ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A REPORT RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN THE CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 39 AND ANY ASSESSMENT THEREON FOR FISCAL YEAR 2002-03 A. RECITALS (i) Heretofore the City of Diamond Ear Assessment District No. 39 was pursuant to Part 2 of Division 15 of the California Streets and Highways Codd (§§ 22500, et. seq.). (ii) California Streets and Highways Code § 22522 provides that this Ccaluncil shall adopt a resolution generally describing any proposed new improvemenis or substantial changes in existing improvements in such a district and ordering the City Engineer to prepare and file a report related to annual maintenance and assessment in such a district. (iii) No new improvements or substantial changes in existing im proposed for said Landscaping Assessment district No. 39. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION NOW, THEREFORE, THE City Council of the City of Diamond Bar does find, determine and resolve as follows: are 9. The Recitals, as set forth in Part A of this Resolution, are io all respects true and correct. 2. The City Engineer hereby is ordered and directed to prepar an annual report as specified in California Streets and Highways Cod( 22555, et seq., with respect to City of Diamond Bar Assessment Di: No. 39 for Fiscal Year 2002-03. 3. The City Clerk shall certify to the adoption of this resolution. PASSED, ADOPTED AND APPROVED this — day of _, 2002. Wen Chang, Mayor 1, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby that the foregoing Resolution was passed, adopted and approved at a regular of the City Council of the City of Diamond Bar held on the — day of —, the following vote, AYES. NOES., ABSENT: ABSTAINED COUNCIL MEMBERS, COUNCIL MEMBERS., COUNCIL MEMBERS: COUNCIL MEMBERS: ATTEST: Lynda Burgess, City Clerk City of Diamond Bar by C " . EXHIB T "A•2" ASSESSMENT DIAGRAM ASSESSMENT DISTRICT NO. 39 for the CITY OF DIAMOND BAR M PIr y YrEYp.i. 3REET 10M 1 SHEET +A.Y..a •.a1 wr a. A.c11 rrrlw YYOlf Iw11fJ1 vYi11 Y WUYO N 41N A.iWsri lEE1[[ l�iyi i011Ma1ip.p 1.,1CC 0.1AE1�� 'OE11E� r1E EiYEO.I IY�1 YM YYM ilii YrylLEYYn AYigY1 0.111E GrY QEY: EE IEIE lRlr 9E WY.� i YNiili, iTA1i K ��, �•r••. lN6 Ptr OIW a r11k PETa WiEaY 4R a rE1i cm- Al m. couErr PE i0i C-.-- r.n wr a - zl_ =9,Z w L4'E a pAue.o.ili Agenda # 4.8.c Meeting Date: Airch . CITY COUNCIL AGENDA REPORT rqS� TO: Honorable Mayor and Membersof e City Council VIA: Linda C. Lowry, City Manager TITLE: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND AR ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A RE ORT RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN THE CI OF DIAMOND BAR ASSESSMENT DISTRICT NO. 41 AND ANY ASSESS ENT THEREON FOR FISCAL YEAR 2002-03 RECOMMENDATION: That the City Council approve Resolution No. 2002 -XX, A RESOLUTION OF THE CIT OF THE CITY OF DIAMOND BAR ORDERING THE CITY ENGINEER TO PREPARE A A REPORT RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN TH DIAMOND BAR ASSESSMENT DISTRICT NO. 41 AND ANY ASSESSMENT THE FISCAL YEAR 2002-03. FINANCIAL IMPACT: The cost of the Assessment Engineering services needed for the three Assessment Di approximately $9,900 and is charged to Districts proportionately. BACKGROUND/DISCUSSION: The City has an annual program for the maintenance of landscaping as well as open space improvements, and intends to continue said program by special assessments upon lands V% City. Funds must be provided to enable District Number 41 to continue their operation durii 2002-2003 Fiscal Year. Proceedings for the maintenance of public improvements will be pi the provisions of the Landscape and Lighting Act of 1972 of Part 2 of Division 15 of the Str Highways Code of the State of California. PREPARED BY: David G. Liu COUNCIL D TO FILE CITY OF EON FOR totals ithin the ig the irsuant to :ets and REVIEWED BY: David Liu, Director of Public Works Attachment: Resolution No. 2002 -XX DeStefalo, Deputy City Manager RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND EAR ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A REPORT RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTSIN THE CITY OF DIAMOND EAR ASSESSMENT DISTRICT NO. 41 ANIS ANY ASSESSMENT THEREON FOR FISCAL YEAR 2002-03 A. RECITALS (i) Heretofore the City of Diamond Bar Assessment District No. 41 was pursuant to Part 2 of Division 15 of the California Streets and Highways Codq (§§ 22500, et. seq.). (ii) California Streets and Highways Code § 22622 provides that this shall adopt a resolution generally describing any proposed new improvemen s or substantial changes in existing improvements in such a district and ordering the City Engineer to prepare and file a report related to annual maintenance and asseSsm nt in such a district. (iii) No new improvements or substantial changes in existing irnprovement4 are proposed for said Landscaping Assessment District No. 41. (iv) All legal prerequisites to the adoption of this Resolution have occurred. E. RESOLUTION NOW, THEREFORE, THE City Council of the City of Diamond Bar does he find, determine and resolve as follows.. 1. The Recitals, as set forth in Part A of this. Resolution, are io all respects true and correct. 2. The City Engineer hereby is ordered and directed to prepar an annual report as specified in California Streets and Highways Codo §§ 22565, et seq., with respect to City of Diamond Bar Assessment No. 41 for Fiscal Year 2002-03. 3- The City Clerk shall certify to the adoption of this resolution. PASSED, ADOPTED AND APPROVED this _ day of _, 2002. Wen Chang, Mayor 1, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby that the foregoing Resolution was passed, adopted and approved at a regular rne�ting of the City Council of the: City of Diamond Bar held on the the following vote: AYES: COUNCIL MEMBERS: NOES. COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Lynda Burgess, City Clerk City of Diamond Bar day of _, 200p, by EXHIBIT "$_3" sHeiof ASSESSMENT D'STINCT N for the CITY OF DIANOND BAR 1 v Agenda # 6 Meeting Date: _ AGENDA TITLE: Adoption of Resolution No. 93-66D Amending the Policies, Procedures and for the Use of Facilities Operated by the City of Diamond Bar Including the i That Sports Organizations Adopt and Enforce the "Parents Code of Ethics" the Sideline Demeanor of Program Spectators RECOMMENDATION: Adopt Resolution No. 93-66D. FINANCIAL IMPACT: There is no financial impact for the City of Diamond Bar rel adoption of this Resolution and the implementation of its require BACKGROUND: The City Council has previously adopted policies, procedures and regi properly control the use of City owned facilities by local sports organiz; other park users. Recently, the national news has reported instances ( at youth sporting events becoming abusive and, in some cases, violen other parents, officials and volunteers during program events. When s� discussed these phenomena with board members representing the loc sports organizations, board members stated that they could use a tool help them control the behavior of their parents and spectators. Staff has developed a "Parents Code of Ethics" to serve as the tool th organizers can use to communicate program values and to describe behavior standards. Parents are required to sign the form agreeing to with the code at the time of registration. Program organizers will enfor standards. Parents and spectators who refuse to adhere to behavior can be asked to leave the program site or have their child dropped frc program. If a sports organization fails to implement or enforce the "Pa of Ethics", that organization could be denied further use of City facilitic program events. ORT Dgulations quirement Control to the lations to tions and f parents toward I youth iat would program ;eptable )mply behavior the ants Code for their The Parks and Recreation Commission held a workshop with board r local youth sports organizations to review the proposed "Parents Cod at their January 24, 2002 meeting. Reaction from the board member6 positive. They all believed that they could incorporate the use of the " Code of Ethics" form during the registration process for their next sea also believed that this form would help with their enforcement of behz standards. DISCUSSION: Adoption of Resolution No. 93-66D will result in the revision of the Cit Diamond Bar Park, Athletic and Facility Use Policies and Procedures letter h to Section ll. B. Athletic Facilities Use, which states: "h. Youth Sports Organizations are required to collect a signed "P of Ethics" form from each parent/guardian with a child enrolled program. Forms must be incorporated into the registration pro( retained by the organization for the duration of the season. Fai youth sports organization to properly collect and enforce the 'T Code of Ethics" could result in the organization's loss of privilel City owned and/or operated facilities. (See attachment for sam "Parents Code of Ethics" form.)" REVIEWED BY: r� B e Director of Community Services Attachments: Resolution No. 93-66D j Ja es DeStef6 no Deputy City Manager embers of of Ethics" was very 'arents .on. They Parents Code of Ethics/Sideline Demeanor Draft Revision of Section 11.13 of the City of Diamond Bar Park, Athletic Facility Use Policies and Procedures (text of added letter h in bold pi Minutes of January 24, 2002 meeting of the Parks and Recreation Con of y adding rents Code n the )ss and are of the irents e to use de of int) mission DI�LiIO�'D BAR F ETHICS PARENT'S • � • Z�nykl _: W4.,�_ Your child is participating in a youth sports program in the City of Diamond Bar. We are a community whos goals are to promote the self-esteem of all players just for participating, regardless of individual athletic ablitiy or the fin I score of any athletic contest. Your role as a spectator has a significant impact upon the success of our program. Therefore, we need you to fully understand and completely accept the standards of behavior which are detailed below. • I pledge to demonstrate positive support for all players, coaches, officials, parents, and staff membe- at all games and practices. • I -pledge to never make negative comments about the game officials, coaches, or players because I u derstand that negative comments are destructive and will only result in damaging a child's motivation and ruinin their athletic experience. • I pledge to encourage my child and all players by using only words of praise and to refrain from yelling ut instructions as this will only confuse players as they look for direction from their coach. • I will be a positive role model and set an example of good sportsmanship for the youth of this commu ity by treating all players, coaches, officials, fans, and staff members with courtesy and respect.. • 1 will place the emotional and physicial well being of my child and all other children ahead of my persnal desire to win. • 1 understand that children play sports to have fun, make friends, and to learn new skills, therefore I will p alse effort as well as execution in order to keep sports in the proper perspective. • I will support the game officials at all times, even if I do not agree with a call, because their presence i to make the game safe, fun, and fair -for the children that are playing. • 1 will remember that the game I am attending is for the players and not for me or any other spectator. • I will support a sports environment for my child that is free from drugs, tobacco, and alcohol and will refr fln from their use at all games and events in the City of Diamond Bar. • I understand that any and all my actions are subject to review by the administrators of this sports league. I fully understand and completely accept the standards of behavior outlined previously. My initials by each tandard and signature below will serve as my public acknowledgment of my unconditional agreement with each standard contained in the Parent's Code of Ethics. I realize that if at any time my behavior becomes non-compliant with any of It e standards contained in the Parent's Code of Ethics, I may be asked to immediately terminate both my participation a my child's participation in the youth sports program in the City of Diamond Bar. Name of Child/ren Division Da# Printed Name PARENT'S CODE OF ETHIC5.01 Signature RESOLUTION NO. 93-66D A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING THE POLICIES, PROCEDURES AND REGULATIONS FOR THE USr OF THE FACILITIES OPERATED BY THE CITY OF DIAMOND BAR A. Recitals (i) The City of Diamond Bar has heretofore enacted Policies, Procedures and Regulations for the use of facilities operated by the City of Diamond Bor. (ii) For the benefit of the community, it is necessary to periodically said Policies, Procedures and Regulations. (iii) All legal prerequisites to the adoption of this Resolution have occu B. Resolution NOW, THEREFORE, BE IT RESOLVED, by the City Council of the Diamond Bar that: 1. In all respects as set forth in the recitals, Part A, of this Resolution. 2. The Policies, Procedures and Regulations for the use of facilities operated by the City of Diamond Bar are amend by the adoption of a new Exhibit "A" incorporated herein this reference as though set forth in full. PASSED, APPROVED AND ADOPTED this day of 2002. WEN P. CHANG Mayor of I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do here y certify that the foregoing Resolution was passed, approved and adopted at regular meeting of the City Council of the City of Diamond Bar held on day of , 2002, by the following vote: AYES: COUNCILMEMBERS NOES: COUNCILMEMBERS ABSENT: COUNCILMEMBERS ABSTAIN: COUNCILMEMBERS LYNDA BURGESS, City Cleric City of Diamond Bar Revised portion B. ATHLETIC FACILITIES USE 1. Policies a. Priority 1) First priority is to provide game facilities and to maintain the parks. 2) Practice requirements are the second priority, following game and needs. Exhibit A b. The number of Diamond Bar resident players will be considered when allottintime for use of the facilities. c. The allocation and assignment of dates, times and areas for use of City Parks is the sole control of the City. Areas under School District jurisdiction will be scheduled by the School District in conjunction with the City. Athletic facilities at Lorbeer Middle School are under the jurisdiction of the City. d. Any changes or additions to park assignments must be submitted in writin and approved by the City, prior to the scheduled event. 2. Procedures a. Users requesting league or ongoing use of City athletic facilities must sub it a request on appropriate City or School forms. An Application for Use of City Facilities must be completed for use of City facilities (See attachments for doct ment sample). All requests for School District facilities are to be submitted on S hool District request forms (see attachment for samples of School District request fo s). b. Occasional or one time only use requests must be submitted on an Applicatio for Use of City Facilities at least 14 days prior to requested facility use. Required Fees must be paid at time of request submittal. Fees are listed in Park Fees Resolution # 93-67A as adopted by the City Council. c. All requests will be reviewed by City staff. d. All field requests from user groups must be submitted by May 15 and Novembe 15, preceding the period in which fields will be utilized. Forms must be signed by the president or official designee of the organization's Board. e. Requests for seasonal use by non-profit athletic organizations will be reviewed and assigned in June for each year for the period of August through December, a d in December for the period of January through July. A facility organizational meeting will be held in June and December to assign the facilities. Each user requesting facilities during the applicable period must send a representative. If a user g oup requesting use of facilities does not send a representative, they may lose their pririty rating for scheduled use of facilities. f. No user group will be given an approved permit for facility use until the documents have been submitted: 1) Complete list of names, address and telephone numbers of the current Board of Directors or designated officials. 2) Proof of current non-profit status with the Internal Revenue Service and California. 3) Master calendar of events, which includes, but is not limited to: - Registration dates, tryouts (date, time and place) - Date practice begins, practice slot schedules - Opening day schedule/Closing Ceremonies - Date/times league games (start/finish) - Tournament dates (required to host) 4) Total Number of players, proof of Diamond Bar residency and number of of 5) One copy of the Certificate of Insurance listing the City of Diamond BPX as additional insured, in the amount approved by the City (as specified in Fa ility Use Agreement). 6) All deposits as required g. Leagues anticipating a split to form a new league or individuals planning to orginize a new sports program must apply to the City at least one year prior to the estimated starting date. This will provide the necessary time to study the impact of the new program on existing facilities. h. Youth Sports Organizations are required to collect a signed "Parents Co a of Ethics" form from each parent/guardian with a child enrolled in the pro am. Forms must be incorporated into the registration process and retained b the organization for the duration of the season. Failure of the youth s its organization to properly collect and enforce the "Parents Code of Ethics" could result in the organization's loss of privilege to use City owned and/or operated facilities. (See attachment for sample of "Parents Code of Ethics" form.) 3. Athletic Field Storage Facilities 1. Storage Facilities a. Storage facilities are made available free of charge to local seasonal user group A refundable deposit will be charged for the use of storage facilites. b. All user equipment must be stored in an orderly manner. c. Upon conclusion of seasonal play, all equipment must be removed within fou*n (14) days or a cleanup fee, based on actual expenses incurred and overhead, will be charged. If equipment is not claimed within thirty (30) days it will be confiscated and disposed of as prescribed by law. d. Equipment stored in the facility is not the responsibility of the City. Un equipment stored in the facility may be removed at the user group's expense. 4. Athletic Field Lining/Marking a. All lining/marking of athletic fields must be done with chalk or water-based b. The burning of fields with the use of weed killer, diesel fuel or any other method is prohibited on City owned property including park athletic fields. c. Any user failing to comply with this policy is responsible for all costs relateo the repair of damages to the facility and is subject to termination of facility use pe t. CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.D.ITHE GOVERNMENT CENTER 21865 E. Copley Drive JANUARY 24, 2002 CALL TO ORDER: Chairman Hull tailed the meeting to order at 7:07 p.m. PLEDGE OF ALLEGIANCE: Chairman Hull led the Pledge of Allegiance. ROLL CALL: Present: Chairman Hull, Vice Chairman St. Amant and Commissic ners Staff: APPRO AL OF AGE MAT RS FROM T Cr, ENDAR OF EI 1. 3. Anis and Torres. Commissioner Finnerty arrived at 7:14 p.m. Bob Rose, Director of Community Services; Gary 01 vas, Recreation Superintendent; Sara West, Recreation Spec alist and Marisa Somenzi, Administrative Secretary. IDA: As Pre nted. AUDIENCE: None Offered /Anis d/,the a. N os seconded, approve the se/calen4rd . omotion was ordered.1.1 Miember 20, 01 Regula eeting oCo correct . Without ection, the. OLD BUSINESS — 3.1 Parent Training in Youth Sports — The Parent Training in Youth Sports Subcommittee and city -based sports organizations met on Tuesday, December 11, `2001. The committee discussed existing training procedures V Vv411 ,,..vl and code of ethics. Several organizations have established training programs addressing coach and participant behavior and have developed a codo of JANUARY 24, 2002 PAGE 2 P&R COMMISSION ethics. Each organization agreed to establish a system that a parent or guardian of each participant would be required to accept full responsibi ity for theirs and the participant's behavior by signing the code of ethics olicy during the registration period and prior to the beginning of the season. — CS/Olivas presented staff's report. The following were present: Gene Nagarishi, President, Diamond Bar Little League; Tony Manriquez, Boys Director of D.B. NJB Basketball; Tom Ilen, D.B. Little League Board of Directors; Michelle Davey, FCI Soccer lub; William Orals, D.B. Girls Softball; Robert Hawksby, FCI Soccer Club; Diana Hawksby, FCI Soccer Club; Glen Pierce, FCI Soccer Club; Alex Madri , FCI Soccer Club. Michelle Davey asked if members that are 18 years old and older ha ie to sign the agreement. C/Torres stated that this Commission's agreement is the minimum sta dard for sports organizations. If individual organizations wish to go beyond the minimum standard it is their call. Chair/Hull said the City would like to see 100 percent implementation by 2003. C/Torres said the committee wants this to be a collaborative effort and not a bureaucratic mandate. Mr. Hocksby asked if the organizations are required to keep a signed opy on file or will they be filed with the city. C/Finnerty said the Commission was asking the coaches to keep the signed document on file. If there were a problem the city would ask to see the signed document. Tony Manriquez said they have problems with traveling teams that come into the city from other communities. Has D.B. worked with other c1tie3 to develop a consistent code of ethics. C/Torres explained that D.B. is progressive and pro -active. RS/West said that D.B. is one of the first cities in Southern California that is implementing this agreement on a citywide basis. She is working With SCMAF and they are in the process of formulating their own template. Currently, there is no "across the board" standard. Mr. Manriquez suggested the city's seal be placed on the document. CSD/Rose said that to insure enforcement of this document, City Council approval is required.11he city logo can be placed on t the document prix to presentation to the City Council. He suggested that when local organizations have their regional meetings this document could be recommended for yse JANUARY 24, 2002 as part of the program. PAGE 3 P&R COMMISSION Mr. Manriquez said he was concerned about parents confrontational. VC/St. Amant recommended that the referee give a universal warning of an impending forfeiture instead of singling out the offending parent. Chair/Hull said he is also concerned about visiting teams. He SpOkE with Mark Potter, Regional Commissioner of AYSO about this matter who told Chair/Hull AYSO intends to implement this procedure 100 percent. Diana Hocksby suggested that the city post the code of ethics at the to each field. Chair/Hull said that he was informed it would be too costly. However, tach organization can post the code of ethics at the entrance during a gam . CSD/Rose stated that when staff takes this to the City Council, the int nt is to state that this document would be required to be utilized and enforc( d by the organizations that are using D.B. facilities in order to be allocated the use of those facilities. The goal is to insure proper behavior at the city's p arks. C/Finnerty moved, VC/St. Amant seconded, to recommend that the City Council adopt the Code of Ethics document as part of the user group packet. Further, in order for sports organizations to be authorized to use city facilities, they will be required to utilize and enforce the Code of Ethics document with 100 percent compliance by 2003. Without objection, the motion was so ordered. 2.7NFRATIONAL IT S: ecreationa rogram Update. a) Y th and Adult arts b) ontract Classe c) Youth Program Special Even Adult Excur ns 2. Diamond Bar ommunity undation -� Cinnerty repo d that th Foundation t last Thursd evening. The undation is sti restling w' the matter selling tiles ce the architec are not enthu astir abou e project. he Foundati will appeal t he City Cou it at the a liest pass' e opportunity reconsider the a project. A s last me n the Co cil approved addition of to at -large boa members. he o eption to the ct that triose m ��bers would appoiiite' y Cvu� ii. She wanted munity at -]a r members a oved by t Found n. There was o confusion as what the Fo dation wo pay for r ugh Agenda # 1 6.10 Meeting Date: arch 5 '5-000"'- AGENDAREI r989 TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manager >�" TITLE: A Resolution of the City Council of the City of Diamond Bar Approving the Installation of Multiway Stop Signs on Ritter Street at Golden Prados Drive Ritter Street at Great Bend Drive. RECOMMENDATION: It is recommended that the City Council approve the installation of multiway stop signs on Ritter Street at Golden Prados Drive and Ritter Street at Great Bend Drive. FISCAL IMPACT: The installation of multiway stop signs will be approximately $500 and funded under the Ci 's signing and striping maintenance budget allocated for this FY 2001-2002. BACKGROUND: There have been concerns regarding speeding raised by residents in the neighborhoods of Golden Prados Drive and Great Bend Drive just east of Golden Springs Drive. The issue was reviewed and discussed at the Traffic and Transportation Commission meeting of October 11, 2001. See Attachment A. At the meeting of October 11, 2001, the Commission concurred with the recommendation from staff to install multiway stop signs on Ritter Street at Golden Prados Drive and Ritter Street at Great Bend Drive, Watch Downhill Speed warning signs on both Golden Prados Drive and Great Bend Drive, 25 mph speed limit signs on Golden Prados Drive and Side Road signs on Golden Prados Drive and Great Bend Drive. Golden Prados Drive from Bridle Drive to Golden Springs Drive is approximately 2,183 eet. The street width from Bridle Drive to Hopi Street is 40 feet from curb to curb. The street width from Hopi Street to Golden Springs Drive is 56 feet curb to curb. The average rate of grade is 10%. Great Bend Drive from Tin Drive to Stirrup Drive is approximately 1,541 feet. The street from Tin Drive to Stirrup Drive is 40 feet curb to curb. The average rate of grade is 10%. Existing traffic signage on Golden Prados Drive includes: 1) one (1)- Stop sign at Bridle Drive traveling eastbound 2) one (1)- Keep Right Symbol sign in the median on the entrance of Golden Drive at Golden Springs Drive traveling westbound. Existing traffic signage on Great Bend Drive includes: 1) three (3)- 25 mph speed limit signs traveling eastbound 2) one (1)- 25 mph speed limit sign traveling westbound 3) two (2)- Right Turn signs traveling eastbound, one just before Stirrup Drive and one just before the transition to Goldrush Drive. DISCUSSION: The following discussion is the factors of considering the installation of multiway stop Speed The Diamond Bar speed trailer was deployed at the intersection of Golden Prados Driv Ritter Street and Great Bend Drive and Ritter Street for downhill speed on January 28, and February 5, 2002, respectively. The following is a summary of the data obtains Golden Prados Drive at Ritter Street and Great Bend Drive at Ritter Street. See Attachrr for complete speed survey information. Golden Prados Drive at Ritter Street: Date January 28, 2002 Time 7:45 a.m. to 5:30 p.m. Total Vehicles 333 Maximum Speed 42 mph Average Speed 1 26 mph 85 Percentile 1 31 mph Great Bend Drive at Ritter Street: Date February 5, 2002 Time 7:45 a.m. to 5:45 p.m. Total Vehicles 453 Maximum Speed 44 mph Average Speed 128.35 mph 85 Percentile 133 mph Vis- ibility It was observed that a retaining wall, hedge vegetation and a tree on a private prol adjacent to the southeast corner of Golden Prados at Ritter Street causes a view restri( See Attachment C. Though the hedge vegetation and tree can be trimmed, the retaining w a permanent structure that obstructs the view of a motorist. Accidents There is one (1) reported twelve month period. traffic collision on Great Bend Drive at Ritter Street within the -2- and !002 1 for nt B rty I is last Other Factors It was observed that motorists tend to turn more sharply into westbound Ritter Street from northbound Great Bend Drive (i.e. "cutting corners"). This observed vehicular maneuver al happens when motorists turn into eastbound Ritter Street from southbound Golden Prado Drive. Multiway stop signs on Ritter Street at Golden Prados Drive and Ritter Street at Great E Drive will reduce the susceptibility of an accident due to view restrictions and improve p traffic movements at both intersections. PREPARED BY: John L. Ilasin, Assistant Engineer REVIEWED BY: d iu Director of Public Works Date Prepared: February 26, 2002 XWA-2� - JAvhes DeStef no Deputy City Manager Attachments: Resolution No. 2002 -XX Minutes of the Traffic & Transportation Commission dated October 11, 2001 Smart Survey Info Aerial Map -3- RESOLUTION 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFOR IA APPROVING THE INSTALLATION OF MULTIWAY STOP SIGNS ON RITTER STREET AT GOLDEN PRADOS DRIVE AND RITTER STREET AT GREAT BEND DRIVE LOCATED IN THE CITY OF DIAMOND BAR, CALIFORNIA, Recitals (i) The Traffic and Transportation Commission considered this matter at a pub meeting on October 11, 2001. (ii) At the meeting of October 11, 2001, the Traffic and Transportation Commiss on determined that the installation of Multiway Stop signs on Ritter Street at Golden Prados rive and Ritter Street at Great Bend Drive will enhance and improve the public health, safety welfare. (iii) The Traffic and Transportation Commission recommends the installation of Multiway Stop signs on Ritter Street at Golden Prados Drive and Ritter Street at Great B Drive Resolution NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES HE FIND, DETERMINE AND RESOLVE AS FOLLOWS: 1. Said action is pursuant to Sections 10.08.010 and 10.08.080 of the City of Diamond Bar Municipal Code, as heretofore adopted; 2. The City Council hereby finds the public health, safety and welfare will be protected by the installation of Multiway Stop signs on Ritter Street at Golden Prados Drive and Ritter Street at Great Bend Drive as herein prescribed; 3. The City Council of the City of Diamond Bar hereby authorize and direct the Engineer to cause said Multiway Stop signs to be installed. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED AND ADOPTED this 5th day of March, 2002. Wen P. Chang, Mayor ATTEST: Lynda Burgess, City Clerk I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the 5th day of March, 2002, by the following AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: LYNDA BURGESS, City Clerk City of Diamond Bar -2- ATTACHMENT A OCTOBER 11, 2001 PAGE 3 T&T COMMYSSIN \ctive. ts and he thinks this form of travel would be mar co He said taxi trips to the malls should be limited to o er also suggested that City recreation classes could be Id ats Senior Apartments since so many of the resid t takeof the Diamond Ride Program. C/Morris also reed with staffs recommendation to I' it the m nIlly trips, increase t out fare, and increase the are to the irport and Fullerton Amt ck Station. He also suggeste limiting trips o the Ontario Airport to two er year and limiting trips the mail to two times per month. C/Morris also suggested Xclsio ons on a temporary ba is to those cardholders who eips per month and to view each case on an individuamonths. C/Morris agrees to leave revising the medical fa ilities list to staff. He also suga visit per week to thE mall would be sufficient. C/Leonard moved, orris seconded, toremmend to modi the Diamond Ride Pro am in accordance with ltems , B, and C, witthe following excep ' ns: limit trips to the mall to eigh one-way trip per month, or 4 r nd trips per month, and limit trips to th Ontario A rport or Fuilerto Amtrack Station to six one-way or three and -trip per year, wit staff to review the trip records after a three-mont eriod AYES: COMMISSIONERS: Kung, Leonard, Chair/Virginkar NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: VC/Istik VII. NEW BUSINESS: A. Speeding Concerns on Golden Prados Drive and Great Bend AE/Phillips presented staffs report. Glen Vickers, 852 Bridle Drive, does not believe the traffic countIves an accurate picture of the traffic problem. He cites Pulte Develop ent for the additional cut -through traffic. He also does not believethe proposed signage will keep the drivers from speeding and the She iffs Department does not monitor the area. He would like "No P tlic Access" signs posted at Tin Drive at Diamond Bar Boulevard and Golden Prados Drive at Golden Springs Drive. He said Quail Su mit Drive at Diamond Bar Boulevard has these same signs posted. He would also like posted "No Right tum at Peak Hours" on Southbo nd Diamond Bar Boulevard to Tin Drive. A three-way stop at Gol en ATTACHMENT A OCTOBER 11, 2009 PAGE 4 T&T COMMISSI N Prados Drive and Bridle Drive might discourage cut -through tra c and speeders. Elisa Romero, 603 Ritter Street, stated she is unable to back outf the driveway because cars continually speed down the street. She hinks speed bumps would slow the cars down. However, she disagree with staffs recommendation to place stop signs at each end of Ritter treet. The drivers will simply roll through the stop. Cindi Makhoul, 632 Ritter Street, is concerned with the late night speeders. There have been many near collisions with parked car and she has had two cats killed. The traffic in the morning and even ng is always very heavy and traveling at a fast rate of speed. She woul like to see some type of traffic control at Golden Prados Drive and itter Street. Maria Cuccia, 644 Farben Drive, stated there are speeders traveli g at 60 mph and they do not slow. down for the curve. She is afraid car will end up in her yard or house. She stated numerous animals have been killed and not one car has stopped to see what they did. She believes more Sheriff patrols would help to slow down the traffic. She would like to see stop signs installed on Farben. Michael Whatley, 826 Great Bend Drive, Istated speeders are J big problem in the area. He said he did not think the signs would he],) the situation and would take away from the aesthetics of the neighbor iood and lower property values. C/Morris said it would be good to consider, signage at Golden Sp ings Drive at Golden Prados Drive and Diamond Bar Boulevard at Tinrive if lower threshhold for Caltrans could be met. C/Kung said the City should consider three-way stop signs. ChairNirginkar recommends a three-way stop at each end of qitter Street. He added that 25 mph signs would not serve the purpoto slow down the traffic. Without objection, the Traffic and Transportation Commis ion requested staff to install three-way stop signs at Ritter Street at Go en Prados Drive and Great Bend Drive. The Commission asked staff to take residents' input into consideration regarding installation of any other warning signs to aid in reducing of the speed of the vehicles. of Parking on the East Side of Lemon Aven 'freeway Right -of -Way Line er of the Commercial mith presented staffs report. ATTACHMENT B SMART SURVEY INFO <golden pradoes> <clear> POSTED SPEED LIMIT: <25> SURVEY STARTED: <2002101/28 07:45> FILENAME: 02012807.DAT MIN SPEED ALLOWED <11> MAX SPEED ALLOWED <100> TOTAL VEHICLES = 333 MINIMUM SPEED = 14 MAXIMUM SPEED = 42 AVERAGE SPEED = 26.00 50th PERCENTILE = 26 85th PERCENTILE = 31 TEN MILE PACE = 22 to 31 END OF REPORT ATTACHMENT B O 0 T- 8 O ti O O N N CL LO I O O LO d' O M SJ Co O O O N ,r"` A M., .:, w O O LO d' O M SJ Co O O O N ,r"` N OD 9 O L - v O N —I CD Speed N N W W O 0 O Cat O cn O cn 8 lN3WHOVJ-LV .p .p to O Ln O O m C N O �• w Q -p CD CD :3 CD tQ -0CD CD v =1cn D CD- 0 CD CD cQ a' co 3 11 -0 r= 00 N O COD PQ. CZ N W N cn --I z CD 0 X. N 3 CD cn N Z3 N CD r CD O CL W 11 O J Cars 0 co cNn © c.n 8 1N3WHOV1-LV 0 XO m D CD 3� W Q CD n @ 3� Q. N C CD Q CL 0 -1 CD * CD 4t "^ coCD it ? =' 3 01 C? CD 0 N 0 co 3 co � C 0 0 vX S CD C 3 r� CD CD (n =r N It 0 ,-+ W CD3 W O W �� � N s ATTACHMENT B SMART SURVEY INFO <Great Bendy <clear, cool> POSTED SPEED LIMIT: <25 mph> SURVEY STARTED: x2002102/05 07:21> FILENAME: 02020507 -DAT MIN SPEED ALLOWED <11> MAX SPEED ALLOWED x100> TOTAL VEHICLES = 453 MINIMUM SPEED = 14 MAXIMUM SPEED 1= 44 AVERAGE SPEED = 28,35 50th PERCENTILE = 29 85th PERCENTILE I= 33 TEN MILE PACE = 24 to 33 END OF REPORT Cars O O © O O 0 0 rn rn 0 [� o o � a C Q LTI O .--4 O O cp o � rn CD C 3 C 3 CD CD cn n- rn if N ? CD 0 Cn N W If O 0 81N8WH3V.LIV -i ?. CD w x -� O � � CD 3 m < OCDH 4X m ° o 81N8WH3V.LIV r„ Speed . c o to o cn o cNn o ccn o cC n o cn C.71 o m -n , cr Nom D o CD CD CD �. cti o CD CD cD 3 a .a CD� II cQ rn CL II Iv cn CD ITI . I I N t-' CNT� (p (D 3 N o. {D o � o J rn w CD x H W 3 Sm v D rn II f) N 4 � O N 0 - UM W W II W U't 8 1N31NHOVIIV 00 M N M Cy.) O v qr U II N .� cn i 1 (D v v v CL E co o 0 T- r c: to a) U U LO Ii CD E v � � v EcT u) ._ ; ca Q W :c CL E LON E N Q. � O to U N N CJ U ATTACHMENT B � LO 0 LO it d' M t� N N O t17 O SJU J' 5 0 - co m EL 0.. N .0 N N .fl N U - a) F- m Agenda # 6.1 1 Meeting Date: Mar h 5 2002 CITY COUNCIL Mn �` AGENDA RE ORT TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manager 46"6 TITLE: Award of Contract to Ron Dubberly & Associates for Services Associated wi h Submission of Library Bond Act Funding Application and Appropriate Nece ary Funds ($12,000) Recommendation It is recommended that the City Council authorize the City Manager to enter into an agree ent with Ron Dubberly & Associates to conduct a feasibility analysis on the City's ability to submit project during the Library Bond Act's first funding cycle and appropriate $12,000. Budget Implication: The cost of the feasibility analysis is approximately $12,000 inclusive of travel expenses. here are no funds currently budgeted for this expense so the Council will need to appropriate the n cessary funds from General Fund Reserves. Discussion: At tonight's City Council Study Session, the City Council discussed the issues associated ivith the City submitting a project for funding during the first funding cycle of the California Literacy and Library Construction Bond Act. There are numerous tasks that must be accomplished prior to the submission of the project. City staff does not possess the necessary expertise to prepare for, or subrr it, the grant application. As such, the City requires the services of a library services expert. Ron Dubberly & Asso, recognized expert in the field. He has submitted a proposal to complete the required task prepare the City's application (See attached). The cost for this service is approximately $ Since there are only 100 days left before the application deadline and because the City cl substantial costs to prepare the application, beyond the cost of Mr. Dubberly's services, tl should consider conducting a feasibility analysis to determine the City's "state of readines complete a competitive application by June 14, 2002. This work can be accomplished thi days of interviews with key people and a thorough review of pertinent documents. The dE of whether the City can be ready to submit an application by June 14th can be made by M ates is a and to 30,000. Id incur City to igh two :rmination ch 14th PREPARED BY: �aAn Deputy Cit anager Attachments: MEMORANDUM To: David Doyle Deputy City Manager City of Diamond Bar From: Ronald Dubberly, President Dubberly Associates, Inc. Subject: Cost Information Library Consultant Services Date: February 12, 2002 Pages: Two, including this page. Dubberly Associates, Inc. A T 1. A N T A, G E O R G I A The accompanying page provides cost information for proposed consultant services rf to a proposed Library Bond Act application. These general estimates are based on our current understanding of the situation and needs of the City of Diamond Bar. Additio information is needed before more precise estimates can be provided. The general cost estimate includes • completion of a community library needs assessment. • development of a library plan of service. • preparation of a building program for a new library. • preparation of the Library Bond Act grant application, using certain documents provided by the City. Also, we suggest as an alternative that the City might be well served by initially retaining Dubberly Associates, Inc. (DAI) to examine the state of project readiness and provide a feasibility analysis before the City formally commits to submitting a first-round Library B Act grant application. This approach would be economical because much of the consulta work in the project readiness study would be utilized in completion of the larger project. This initial work also would result in a more precise cost proposal from our firm. We look forward to discussing these thoughts and the accompanying information at earliest convenience. ron®DubberlyAssoc.com call (4Q4) 264-0072 4288 Glenp,ary Drive, NE 30342 fax {4041 CITY OF DIAMOND BAR CONSULTANT SFRVI( LIBRARY BOND GRANT PROJECT COST ESTIMA COST ESTIMATES A. GENERAL. COST ESTIMATE The following cost information provides a general estimate for consultant services to ass st the City of Diamond Bar in completing the tasks required in submitting a round -one Library Bond Act application. The amount assumes that Dubberly Associates, Inc. (DAI) will be retained to complete either phases A and B, or just phase A of the work outlined in the cost estimate. Please note that selecting only phase B is not an offered option. This estimate is based on our current understanding of the situation and needs of the Ci of Diamond Bar. We will be pleased to provide a more precise cost estimate upon your request and our receipt of additional information about project readiness and the availability of basic collection, service, and facility information for current library operations. The general cost estimate for the combined phases A and B includes the following. A. Library Service Tasks 1. Completion of a community library needs assessment. 2. Development of a library plan of service. 3. Preparation of a building program for a new library. B. Grant Application Preparation of the Library Bond Act grant application, with City provision of CEQA studies, architectural and engineering components (such as conceptual elevations, site documents, and cost estimates), geotechnical reports, traffic cc and other bond application documents. General Cost Estimate including expenses, except reimbursable costs for printing, duplicating and mailing: A. Library Service Tasks $ 99,125.00 B. Grant Application $ 30,750.00 Combined cost for A and B $129,875.00 We look forward to discussing this general estimate and to developing a more precise proposal for your consideration. B. FEASIBILITY ANALYSIS An optional approach is for the City to retain Dubberly Associates, Inc. to examine the of project readiness and provide a feasibility analysis before the City formally commits i submitting a first-round Library Bond Act grant application. We would anticipate two c of on-site meetings by one consultant with City staff, the architects, library staff, and of The product would be a written report assessing project readiness and the feasibility of preparing a grant application for first-round submittal. The cost of this feasibility analy: would be $9,870.00. to FEBRUARY 12, 2001 DUBBERLY ASSOCIATES, INC. ATLANTA, CEORCIA PAGE 4 OF 2 CITY COUNCIL � 1.989 TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City ManageOKWY Agenda # 6 • 2 Meeting Date: M4_( AGENDA TITLE: Approval of Sheriff Department's request to assist with the purchase of a Community Policing Vehicle and appropriate $48,406.67 from the Narcotics Asset Forfeiture Fund RECOMMENDATION: RT City staff recommends that the City Council approve the Sheriff Department's request to a propriate $48,406.67 from the Narcotics Asset Forfeiture Fund to assist with the purchase of a new ommunity Policing Vehicle. FINANCIAL IMPACT: Funding for the community policing vehicle will be allocated from the Narcotics Asset Forfei ure Fund. Since the expense was not budgeted in the current Fiscal Year, Council is required to app r priate funds for this purchase. BACKGROUND: During the past year, the Sheriff's Department initiated the concept of a community policing for the cities of Diamond Bar and Walnut (as well as Rowland Heights). The vehicle envisic the Sheriff's Department would be utilized by the three jurisdictions for numerous events, SL neighborhood watch meetings, community training programs, emergency preparedness an events. According to the attached summary, the proposed vehicle would measure betweer 35 feet and contain numerous items conducive to meetings and other community activities. the many features included with the new vehicle are the following: a 7 kilowatt generator, s carbon monoxide detectors, a presenter area (with table), two air conditioning units, a 30-4( fresh water tank, electrical outlets, one cellular phone antenna, one restroom, one overheat a projection system and one wheelchair lift for ADA access. Although the vehicle would be utilized by the City for various activities and events, the majo would be to increase participation in the Neighborhood Watch Program. According to the S Department, one of the major obstacles to increasing the number of neighborhood watch gr throughout the community has been that many residents are hesitant to use their home as < vehicle ned by ch as school 34 and Among poke and gallon TVNCR, benefit eriff's UPS venue in 2 which to hold meetings. With the new vehicle, such concerns are alleviated as residents can gather and meet in a neutral setting without the need for holding discussions at a resident's home. The total cost for the Community Policing Vehicle, as presented in the attached summary, $145,220.00. Currently, the Sheriff's Department has secured a commitment from Supervi Knabe's office to allocate $50,000 in County funding for the vehicle. Additionally, the City c has verbally committed to fund their portion of the purchase price ($48,406.67) and is sche place this item on their agenda for approval in the near future. Although the vehicle would between the three agencies, the City will be able to sufficiently accommodate both current anticipated increases in neighborhood watch meeting requests as well as any desired City - events. In situations where the vehicle may potentially be requested on the same day by a agency (i.e. July 4th), City staff will discuss the matter with representatives from both the SI department as well as the other agencies involved and devise a time-sharing arrangement vehicle. PREPARED BY: Todd Strojny, Senior Administrative Assistant REVIEWED BY: FAN' " -) David DWyre_1DepuVCity Manager Walnut uled to e shared ponsored other :riffs )r the Agenda # 6 13 Meeting Date: arc CITY COUNCIL �'�� / AGENDA RE ORT TO. Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manager 9n TITLE: Consideration of Approving Resolution No. 2002 -XX Opposing SB166 (Romero), Amending the Membership of the Board of the San Gabriel and Loweros Angeles Rivers and Mountains Conservancy RECOMMENDATION: The members of the City Council Legislative Subcommittee recommend that the City Cou cil approve the resolution opposing SB1664 (Romero) Amending the Membership of the Board of the an Gabriel and Lower Los Angeles Rivers and Mountains Conservancy (RMC). FINANCIAL IMPACT: The action of opposing SB1664 has no cost. The ultimate effect of altering the make up the Board of the RMC has an undeterminable impact on the finances of local government as it relates o the ways in which special interests can interfere with the financial outcomes of local land use decisic ns. BACKGROUND: When the San Gabriel and Lower Los Angeles Rivers and Mountains Conservancy A (ABI 355, 1999) was passed, extraordinary effort was made by the cities included within the terr tory of the RMC to build a Board structure that would permit adequate voting representatior for local government. As those officials know who participated in the creation of AB1355, the Board formula may have been the most contentious matter contained within the Act. In the draft resolutio i prepared by the State of California Resources Agency for the pending RMC "Open Space Plan", te delicate representative nature of the Board is referenced as follows: Whereas, it was intent of the State legislature in creating the RMC, that the RMC nd member cities would be equal partners in the planning, development and management of mountain and watershed areas within the RMC's territory, and to that end, the legislature provides in the ACT that member cities shall retain control over heir own land use regulations, ordinances, general and regional plans ... ANALYSIS: Existing law establishes the RMC Board as consisting of thirteen (13) voting members an seven (7) nonvoting members. SB1664 would increase to eleven (11) the number of ex officio nonvoting members by adding four non-voting members to the Board: namely, two members of the Senate appointed by Senate Rules Committee and two members of the Assembly appointed by th a Speaker. SB1664 has appeared without input from the sixty-six (66) cities within the jurisdiction. As described above the cities had no small role in the formulation of the RMC. The fact that this legislation arises in such a surprise way raises heightened local concern over the intention behind c anging the constitution of the Board. Adding state level Board members can easily be viewed as an indirect method by which he balance of the "partnership" will be shifted to the state and away from the cities. It is not a long str atch to next change the new non-voting members to voting members in another piece of surprise legislation in 2003. Attachments: Proposed Resolution apposing SB1664 SB1664 Bill Text RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND IN OPPOSITION TO SB1664 — AMENDING THE MEMBERSHIP OF THE SAN GABRIEL AND LOWER LOS ANGELES RIVERS AND MOUNTAINS CONSERVANCY WHEREAS, local cities made significant legislative contribution toward the creation of the and Lower Los Angeles Rivers and Mountains Conservancy (RMC); and Gabriel WHEREAS, by extensively lobbying both state legislative houses, cities ensured that the best representation of local interests was incorporated into the originating legislation, A61355 which also established the membership of the governing board; and WHEREAS, that established board representation reflected the goal and vision that "t a member cities would be equal partners with the RMC'; and WHEREAS, proposed Senate Bill 1664 (Romero) would change that representation an�, therefore, weaken the "equal partnership" by adding state level members; and WHEREAS, the interest of state level members was met by the inclusion of the S cretary for Environmental Protection, the Secretary of the Resources Agency, and the Director of Fiance in the originating legislation; and WHEREAS, the local representatives participating in the current governing structure of tho RMC have had no input into the creation of SB1664 nor dialogue with the author to know the intetion behind adding new state level members; and WHEREAS, exclusion of the local membership from the process of amending the govern nce of the RMC can only serve as an indicator of future exclusionary actions as more state represe tatives are appointed to the RMC board. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES RESOLVE, SECTION 1. SB1664 is not beneficial to the City of Diamond Bar nor the sixty-si� (66) cities included within the jurisdiction of the RMC. SECTION 2. Land Use decisions must remain close to the people in the hands of I cal elected officials and the role of RMC should not be subverted by the State as a means to contrI local land use. SECTION 3. The City Council opposes SB1664, its content, its consequence, and tho manner in which it has been drafted without consideration of the "partnership" envisioned in the originating legislation A131. SECTION 4. The City Council encourages all elected officials to oppose SB1664. SECTION 5. The City Cleric shall certify to the adoption of the Resolution. PASSED, APPROVED AND ADOPTED this day of , 2002. Mayor Chang 1, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that t e foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council f the City of Diamond Bar held on day of , 2002, by the following Roll Call vote: AYES: NOES: ABSENT: ABSTAINED: COUNCIL MEMBERS: COUNCIL MEMBERS: COUNCIL MEMBERS: COUNCIL MEMBERS: Lynda Burgess, City Cleric City of Diamond Bar SB 1664 Senate Bill - INTRODUCED shall submit lists of potential members to the Speaker of the Assembly until an acceptable member is appointed. (4) Two members of the Orange County Division of the League of California Cities, both of whom shall be a mayor or city council member of a city bordering along the San Gabriel River or a tributary thereof. One member shall be appointed by a majority of the membership of the city selection committee of Orange County, and one member shall be appointed by the Governor from a list of two or more potential members submitted by the city selection committee. (5) One member shall be a representative of a member of the San Gabriel Valley Water Association appointed by a majority of the membership of the board of directors of the San Gabriel Valley Water Association. (6) One member shall be a representative of the Central Basin Water Association appointed by a majority of the membership of the board of directors of the Central Basin Water Association. (7) One member shall be a resident of Los Angeles County appointed by the Governor from a list of potential members submitted by local, state, and national environmental organizations that operate within the County of Los Angeles and within the territory of the conservancy and that have participated in planning for river restoration or open space, or both, or river preservation. (8) The Secretary of the Resources Agency, or his or her designee. (9) The Secretary for Environmental Protection, or his or her designee. (10) The Director of Finance, or his or her designee. (b) The-...s�r eleven ex officio, nonvoting members shall consist of the following officers or an employee of each agency designated annually by that officer to represent the office or agency: (1) The District Engineer of the United States Army Corps of Engineers. (2) The Regional Forester for the Pacific Southwest Region of the United States Forest Service. (3) The Director of the Los Angeles County Department of Public Works. (4) The Director of the Orange County Public Facility and Resource Department. (5) A member of the San Gabriel River Watermaster, appointed by a majority of the members of the San Gabriel River Watermaster. (6) The Director of Parks and Recreation. (7) The Executive Officer of the Wildlife Conservation Board. (8) Two Assembly Members appointed by the Speaker of the Assembly, and two .Senators appointed by the Senate Committee on Rules. These legislative members of the board shall meet with, and participate in the work of, the board, to the extent that such participation is not incompatible with their positions as Members of the Legislature. Palee 2 of 2 http://info.sen.ca, gov/pub/bill/sen/sb_ 1651-1700/sb_ l 664_bill_20020221 _introduced.html 2128/02 SB 1664 Senate Bill - INTRODUCED BILK NUMBER: SB 1664 INTRODUCED BILL TEXT INTRODUCED BY Senator Romero FEBRUARY 21, 2002 An act to amend Section 32605 of the Public Resources Code, relating to the San Gabriel and Lower Los Angeles Rivers and Mountains Conservancy. LEGISLATIVE COUNSEL'S DIGEST SB 1664, as introduced, Romero. San Gabriel and Lower Los Angeles Rivers and Mountains Conservancy: membership. Existing law establishes the San Gabriel and Lower Los Angeles Rivers and Mountains Conservancy, and requires that the governing board of the conservancy consist of 13 voting members and 7 nonvoting members, as prescribed. This bill would increase to 11 the number of ex officio, nonvoting members, and would require that those nonvoting members additionally include two Assembly Members appointed by the Speaker of the Assembly, and two Senators appointed by the Senate Committee on Rules. Vote: majority. Appropriation: no. Fiscal committee: yes. State -mandated local program: no. THE PEOPLE OF THE STA'T'E OF CALIFORNIA DO ENACT AS FOLLOWS: SECTION 1. Section 32605 of the Public Resources Code is amended to read: 32605. The board shall consist of 13 voting members and QW06 eleven nonvoting members, as follows: (a) The 13 voting members of the board shall consist of all of the following: (1) One member of the Board of Supervisors of the County of Los Angeles who represents the area or a portion thereof contained within the territory of the conservancy, appointed by the Governor. (2) Two members of the board of directors of the San Gabriel Valley Council of Governments, one of whom shall be a mayor or city council member of a city bordering along the San Gabriel River, and one of whom shall be a mayor or city council member of a city bordering the San Gabriel Mountains area. One member shall be appointed by a majority of the membership of that board of directors, and one member shall be appointed by the Senate Committee on Rules from a list of two or more potential members submitted by the board of directors. (3) Two members of the board of directors of the Gateway Cities Council of Governments, one of whom shall be the mayor of the City of Long Beach or a city council member of the City of Long Beach appointed by the mayor, and one of whom shall be appointed by the Speaker of the Assembly from a list of two or more potential members submitted by the executive committee of the board of directors of the Gateway Cities Council of Governments. The executive committee 1 of 2 http://info. sen, ca.gov/publbi ll/senlsb_ 1651-1700/sb_ 1664_bill_20020221_introduced. html 2/28/02 CITY COUNCIL 1 TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manager'___f� Agenda # .14 Meeting Date: AGENDA REPORT TITLE: Award of Contract to Hirsch & Associates for Phase II Design Services for Retro -fit Improvements at Sycamore Canyon Park in an Amount Not-to-E� $50,000. RECOMMENDATION: Award the contract. =X - FINANCIAL IMPACT: C.D.B.G. funds in the amount of $50,000 have been appropri ted for this contract. BACKGROUND: The City Council awarded a contract to Hirsch & Associates on 1/4/00 in the amount of $25,000 for Phase I design services for the A.D.A. improve ents at Sycamore Canyon Park. These improvements are needed to meet m ndated federal accessibility requirements for public facilities. Phase I included the design of a conceptual plan that has been completed. Now it is time for Hirsch & Associates to start providing Phase II design services, which includes the development of the plans and specifications needed to construct the improvements at the park. DISCUSSION: The improvements that are now planned for Sycamore Canyon Park e re: 1. Accessible walkway at entrance of park. 2. Improved handicap parking spaces, ramps, signs and pavement markings in three locations. 3. Required handrails and guardrails in two locations. 4. Re -grading of 180 feet of sidewalk and pads for six picnic tables ft r accessibility and replacement of six picnic tables with accessible odels. It is staff's goal to have the construction of these improvements comp) to the start of this summer's concerts in the park series in June, 2002. Following is the anticipated schedule for the improvements: 3/5/02 Award of Contract to Hirsch & Associates for the complE construction plans and specifications. 3/22/02 Hirsch & Associates completes construction plans and specifications. 4/2/02 Approval of plans and specifications by the City Council, bid documents for bidding. 4/25/02 Bid Opening 5/7/02 Award of Contract by the City Council for the contractor construct the improvements. 5/20/02 Construction Starts 6/14/02 Construction Completed REVIEW Bob Rose Director of Community Services Attachment: Proposed Contract Auq-�o James DeStefa Deputy City Manager prior of Release of hat will CONSULTING SERVICES AGREEMENT THIS AGREEMENT is made as of March 5. 2002 and between the City of Diamond) ar, a municipal corporation ("City") and Hirsch and Associates, ("Consultant"). RECITALS A. Consultant was selected through a competitive bidding process in compliance with all legal requirements to perform certain tasks in connection with the design of ADA improvemerits to Sycamore Canyon Park, pursuant to its proposal dated August 10, 1999. B. Consultant completed Phase I tasks (one through five of proposal), in the amount of $25,000 for the period of January 4, 2000 through December 31, 2000. C. City desires to continue utilizing the services of Consultant to complete Phase II asks (six through eighteen plus bid alternates one, two, four, six, seven and ten of prop sal), for the period of March 5, 2002 through December 31, 2004 in the amount of $50,000 as an independent contractor to provide consulting services to City. D. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principal and employees. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions contained, the parties hereto agree as follows: 1. Consultant's Services. A. Scope of Services. The nature and scope of the specific services to be perfo d by Consultant are as described in Exhibit "B" the Consultant's Response, dated August 10, 1999, to theity's Request for Proposals. B. Level of Services/Time of Performance. The level of and time of the services to be performed by Consultant are as set forth in Exhibit "B." 2. Term of Agreement. This Contract shall be in effect beginning March 5, 2002, and shall continue until December 31, 2004 unless earlier terminated pursuant to the provisions herein. 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B." Payment will be made only after submission of proper invoices in the form specified by City, Total payment to Consultant pursuant to this Agreement shall not exceed $50,000. 4. General Terms and Conditions. In the event of any inconsistency between the of this Agreement and Consultant's proposal, the provisions of this Agreement shall control. S. Addresses. City: City of Diamond Bar Consultant: Hirsch and Associates Linda C. Lowry, City Manager Pat Hirsch 21825 East Copley Drive 2221 E. Winston Rd., Suite A Diamond Bar, CA 91765-4178 Anaheim, CA 92806 6. Status as Independent Consultant. A. Consultant is, and shall at all times remain as to City, a wholly indep ndent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Con ultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any r ianner agents or employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant un er this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agre ment. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent con ractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, inc uding accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmles from any failure of Consultant to comply with applicable worker's compensation laws. City shall have th right to offset against the amount of any fees due to Consultant under this Agreement any amount due to Ci from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. 7. Standard of Performance. Consultant shall perform all work at the standard of cai a and skill ordinarily exercised by members of the profession under similar conditions. 8. Indemnification. Consultant agrees to indemnify the City, its officers, agents, volut teers, employees, and attorneys against, and will hold and save them and each of them harmless from, a id all actions, claims, damages to persons or property, penalties, obligations, or liabilities that may be asse ed or claimed by any person, firm, entity, corporation, political subdivision or other organization arising outof the acts, errors or omissions of Consultant, its agents, employees, subcontractors, or invitees, including each person or entity responsible for the provision of services hereunder. In the event there is more than one person or entity named in the Agreement as a Consultant, then all obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several. 9. Insurance. Consultant shall at all times during the term of this Agreement carry, mai itain, and keep in full force and effect, with an insurance company admitted to do business in Californi and approved by the City (1) a policy or policies of broad -form comprehensive general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or dai nage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a mini mum limit of $500,000.00; (3) automotive liability insurance, with minimum combined single limits covers e of $500,000.00; (4) professional liability insurance (errors and omissions) to cover or partially cover darr. ages that may be the result of errors, omissions, or negligent acts of Consultant, in an amount of not less than $1,000,000 per occurrence; and (5) worker's compensation insurance with a minimum limit of $500,0(0.00 or the amount required by law, whichever is greater. City, its officers, employees, attorneys, and volunteers shall be named as additional insureds on the policy(ies) as to comprehensive general liability, property damage, and automotive liability. The policy(ies) as to comprehensive general liability, property daft age, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. A. All insurance policies shall provide that the insurance coverage shall not be non -ren wed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage. B. All policies of insurance shall cover the obligations of Consultant pursuant to the terins of this Agreement; shall be issued by an insurance company which is admitted to do business in the St to of California or which is approved in writing by the City; and shall be placed with a current A.M. Best'sating of no less that A VII. C. Consultant shall submit to City (1) insurance certificates indicating compliance wi h the minimum worker's compensation insurance requirements above, and (2) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less that one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appro nate standard forms entitled "Additional Insured Endorsement", or a substantially similar form which the Ciy has agreed in writing to accept. 10. Confidentiality. Consultant in the course of its duties may have access to confidenti 1 data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance f this Agreement are deemed confidential and shall not be disclosed by Consultant without written authoriation by City. City shall grant such authorization if disclosure is required by law. All City data shall be rei urned to City upon the termination of this Agreement. Consultant's covenant under this section shall survi a the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, excer t with Consultant's prior written consent, use the same for other unrelated projects. 11. Ownership of Materials. All materials provided by Consultant in the performance f this Agreement shall be and remain the property of City without restriction or limitation upon its se or dissemination by City. 12. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acqui re any interest, director or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services heret nder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. 13. Consultant covenants not to give or receive any compensation, monclary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the perfoimance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 13. Termination. Either party may terminate this Agreement with or without cause upon fifteen (15) days' written notice to the other party. However, Consultant shall not terminate this Agreement during the provision of services on a particular project. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15 ) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant forservices satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services. 14. Personnel. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City's premises. 15. Non -Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital tatus, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rul s and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termit ation; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applican s will receive consideration for employment without regard to race, color, creed, religion, sex, marital tatus, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontra is for any work covered by this Agreement except contracts or subcontracts for standard commercial supp les or raw materials. 16. Assignment. Consultant shall not assign or transfer any interest in this Agreement Or the performance of any of Consultant's obligations hereunder, without the prior written consent of City, 4 any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunde shall be void and of no effect. 17. Performance Evaluation. For any contract in effect for twelve months or longer, a ritten annual administrative performance evaluation shall be required within ninety (90) days of the first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement The work product required by this Agreement shall be utilized as the basis for review, and any comme is or complaints received by City during the review period, either orally or in writing, shall be considered. City shall meet with Consultant prior to preparing the written report. If any noncompliance with the Agre ment is found, City may direct Consultant to correct the inadequacies, or, in the alternative, may terminatthis Agreement as provided herein. 18. Compliance with Laws. Consultant shall comply with all applicable laws, codes and regulations of the federal, state, and local governments. 19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one orore of the conditions of performance under this Agreement shall not be a waiver of any other conditi n of performance under this Agreement. In no event shall the making by City of any payment to Consrant constitute or be construed as a waiver by City of any breach of covenant, or any default which may th exist on the part of Consultant, and the making of any such payment by City shall in no way impair or pr 'udice any right or remedy available to City with regard to such breach or default. 20. Attorney's Fees. In the event that either party to this Agreement shall commence an legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. 21. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be emed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United State 3 mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. 22. Governing Law. This Contract shall be interpreted, construed and enforced in with the laws of the State of California. 23. Counterparts. This Agreement may be executed in any number of counterparts, -4-ch of which shall be deemed to be the original, and all of which together shall constitute one and th same instrument. 24. Entire Agreement. This Agreement, and any other documents incorporated he in by specific reference, represent the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the arties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if sig ed by the City Manager or the Mayor and attested by the City Clerk. 25. Exhibits. All exhibits referred to in this Agreement are incorporated hereinf#y this reference. FROM : HIRSCH+ASSOCIATES INCORPORATED PHONE NO. : 7147764340 filar. 01 20t)8:09AM P2 F'2/28/2002 16,29 909861311= CITY Or DIAMOND BAR Q 07 FN WITNESS WI-fEREOF, the PBnits have executed this AFreement m of the date written above. 110/ �! {Tit}' ATTEST: By: City Clerk Approved es to form: By: City Attorney r CITY OF DIAMOND BAR By: _ Mayou •.. ADDITIONAL INSURED ENDORSEMENT COMPREHENSIVE GENERAL LIABILITY Name and address of named insured ("Named Insured'): Name and address oflnsurance Company ("Company'): General description of agreement(s), permit(s), license(s), and/or activity(ies) insured: Notwithstanding any inconsistent statement in the policy to which this endorsement is attache (the "Policy") or in any endorsement now or hereafter attached thereto, it is agreed as follows: 1. The C `Public A ), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the "Additional Insureds") under the Policy in re ation to those activities described generally above with regard to operations performed by or on behalf f the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessi nents under the Policy. 2. The insurance coverages afforded the Additional Insureds under the Policy shall be pnimary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to Contifibute with the insurance coverages provided by the Policy. 3. Each insurance coverage under the Policy shall apply separately to each Additional In ured against whom claim is made or suit is brought except with respect to the limits of the Company's liab lity. 4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall covered as hird- party claims, i.e., in the same manner as if separate policies had been issued to each insured. No king contained in this provision shall operate to increase or replicate the Company's limits of liability as pro, fided under the policy. 5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named In ured under the indemnification and/or hold harmless provision(s) contained in or executed in conjunction wi the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Ins eds. J-1 ADDITIONAL INSURED ENDORSEMENT COMPREHENSIVE GENERAL LIA$ILITY 6. The policy to which this endorsement is attached shall not be subject to cancellation, c ange in coverage, reduction of limits (except as the result of the payment of claims), or non -renewal excepi after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereof. In the event of Company's failure to comply with this notice provisio i, the policy as initially drafted will continue in full force and effect until compliance with this notice require rnent. 7. Company hereby waives all rights of subrogation and contribution against the Addi ional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising ou of or incident to the perils insured against in relation to those activities described generally above with reg rd to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subs uent active or passive negligence by the Additional Insureds. S. It is hereby agreed that the laws of the State of California shall apply to and govein the validity, construction, interpretation, and enforcement of this contract of insurance. 9. This endorsement and all notices given hereunder shall be sent to Public Agency at: 10. Except as stated above and not in conflict with this endorsement, nothing contained Oerein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to whithis endorsement is attached. TYPE OF COVERAGES TO WHICH THIS ENDORSEMENT ATTACHES POLICY PERIOD FROM/TO LIMITS OF LIABILITY IL . Scheduled items or locations are to be identified on an attached sheet. The inclusions relate to the above coverages. Includes: © Contractual Liability ❑ Explosion Hazard J-2 ADDITIONAL INSURED ENDC COMPREHENSIVE GENERAL ❑ Owners/Landlords/Tenants ❑ Manufacturers/Contractors ❑ Products/Completed Operations ❑ Broad Form Property Damage ❑ Extended Bodily Injury ❑ Broad Form Comprehensive ❑ ❑ General Liability Endorsement ❑ Collapse Hazard ❑ Underground Property Damage ❑ Pollution Liability ❑ Liquor Liability Cl IN] 12. A ❑ deductible or ❑ self-insured retention (check one) of $ to all coverage(s) except: (if none, so state). The deductible is applicable ❑ per claim or ❑ per (check one). 13. This is an ❑ occurrence or ❑ claims made policy (check one). 14. This endorsement is effective on Policy Number at 12:01 A.M. and forms a dart of 1, (print name), declare under penalty of perjury under the laws of the State of California, that I have the authority to Company to this endorsement and that by my execution hereof, I do so bind the Company. Executed Phone No.: ( ) 19 Signature of Authorized Representative (Original signature only; no facsimile sib initialed signature accepted) the or J-3 ADDITIONAL INSURED ENDORSgMENT COMPREHENSIVE GENERAL LIABILITY ADDITIONAL INSURED ENDORSEMENT AUTOMOBILE LIABILITY Name and address of named insured ("Named Insured'): Name and address of Insurance Company ("Company'): General description of agreement(s), permit(s), license(s), and/or activity(ies) insured: Notwithstanding any inconsistent statement in the policy to which this endorsement is attach (the "Policy") or in any endorsement now or hereafter attached thereto, it is agreed as follows: 1. The —fflublic Agency"), its elected officials, officers, attorneys, agents, employees, and volunteers are additional in ureds (the above named additional insureds are hereafter referred to as the "Additional Insureds") under the olicy in relation to those activities described generally above with regard to operations performed by or on )ehalf of the Named Insured. The Additional Insureds have no liability for the payment of any premivms or assessments under the Policy. 2. The insurance coverages afforded the Additional Insureds under the Policy shall be p 'mart' insurance, and no other insurance maintained by the Additional Insureds shall be called upon to con Tibute with the insurance coverages provided by the Policy. 3. Each insurance coverage under the Policy shall apply separately to each Additional I isured against whom claim is made or suit is brought except with respect to the limits of the Company's lia ility. 4. Nothing in this contract of insurance shall be construed to preclude coverage of a cl im by one insured under the policy against another insured under the policy. All such claims shall covered third - party claims, i.e., in the same manner as if separate policies had been issued to each insured. N thing contained in this provision shall operate to increase or replicate the Company's limits of liability as pr vided under the policy. 5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named I isured under the indemnification and/or hold harmless provision(s) contained or executed in conjunction w ith the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional In ureds. 6. The policy to which this endorsement is attached shall not be subject to cancellation, hange J-4 ADDITIONAL INSURED ENDO AUTOMOBILE in coverage, reduction of limits (except as the result of the payment of claims), or non -renewal excep after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) dayE prior to the effective date thereto. In the event of Company's failure to comply with this notice provisio 1, the policy as initially drafted will continue in full force and effect until compliance with this notice require ent. 7. Company hereby waives all rights of subrogation and contribution against the Addi ional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising oui of or incident to the perils insured against in relation to those activities described generally above with reg ird to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsc quent active or passive negligence by the Additional Insureds. 8. It is hereby agreed that the laws of the State of California shall apply to and validity, construction, interpretation, and enforcement of this contract of insurance. 9. This endorsement and all notices given hereunder shall be sent to Public Agency at: 10. Except as stated above and not in conflict with this endorsement, nothing contained shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to whit endorsement is attached. TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF THIS ENDORSEMENT ATTACHES FROMaO LIABILITY 11, Scheduled items or locations are to be identified on an attached sheet. The inclusions relate to the above coverages. Includes: ❑ Any Automobiles ❑ All Owned Automobiles ❑ Non -owned Automobiles ❑ Hired Automobiles ❑ Scheduled Automobiles ❑ Truckers Coverage ❑ Motor Carrier Act ❑ Bus Regulatory Reform Act ❑ Public Livery Coverage Fl !-5 ADDITIONAL INSURED ENDC AUTOMOBILE the this ❑ Garage Coverage ❑ 12. A ❑ deductible or ❑ self-insured retention (check one) of S applies to all coverage(s) except: (f none, so state). The deductible is applicable ❑ per claim or El per occurrence (check one). 13. This is an ❑ occurrence or ❑ claims made policy (check one). 14. This endorsement is effective on at 12:01 A.M. and forms a part of olicy Number I, (print name), liereby declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company. Executed , 19 Phone No.: ( ) Signature of Authorized Representative (Original signature only; no facsimile signaure or initialed signature accepted) J-6 ADDITIONAL INSURED ENDORIEMENT AUTOMOBILE LIABILITY ADDITIONAL INSURED ENDORSEMENT EXCESS LIABILITY Name and address of named insured ("Named Insured'). Name and address oflnsurance Company ("Company'): General description of agreement(s), permit(s), license(s), and/or activity(ies) insured: Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the "Policy") or in any endorsement now or hereafter attached thereto, it is agreed as follows: 1. The (" blic Agency"), its elected officials, officers, attorneys, agents, employees, and volunteers are additional in ureds (the above named additional insureds are hereafter referred to as the "Additional Insureds") under the olicy in relation to those activities described generally above with regard to operations performed by or on )ehalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiu s or assessments under the Policy. 2. The insurance coverages afforded the Additional Insureds under the Policy shall be pi 'mary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to conlribute with the insurance coverages provided by the Policy. 3. Each insurance coverage under the Policy shall apply separately to each Additional It isured against whom claim is made or suit is brought except with respect to the limits of the Company's lia ility. 4. Nothing in this contract of insurance shall be construed to preclude coverage of a ch im by one insured under the policy against another insured under the policy. All such claims shall covered a,, third - party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company's limits of liability as pr vided under the policy. 5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named 1111sured under the indemnification and/or hold harmless provision(s) contained in or executed in conjunction ith the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional In ureds. J-7 ADDITIONAL INSURED ENDORIEMENT EXCESS LIABILITY 6. The policy to which this endorsement is attached shall not be subject to cancellation, hange in coverage, reduction of limits (except as the result of the payment of claims), or non -renewal exce t after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) da3 s prior to the effective date thereto. In the event of Company's failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requi ment. 7. Company hereby waives all rights of subrogation and contribution against the Ad 'tional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising o t of or incident to the perils insured against in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subs quent active or passive negligence by the Additional Insureds. 8. It is hereby agreed that the laws of the State of California shall apply to and validity, construction, interpretation, and enforcement of this contract of insurance. 9. This endorsement and all notices given hereunder shall be sent to Public Agency at:1 10. Except as stated above and not in conflict with this endorsement, nothing contained shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to whi endorsement is attached. TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF THIS ENDORSEMENT ATTACHES FROM/TO LIABILITY ❑ Following Form ❑ Umbrella Liability 11 11. Applicable underlying coverages: INSURANCE COMPANY POLICY NO. 12. The following inclusions, exclusions, extensions or specific provisions relate to the coverages: the this J-8 ADDITIONAL INSURED C DORSE4 EXCESS ITT 13. A ❑ deductible or ❑ self-insured retention (check one) of $ to all coverage(s) except: none, so state). The deductible is applicable ❑ per claim or ❑ per occurrence (check one). B. This is an ❑ occurrence or ❑ claims made policy (check one). 14, This endorsement is effective on at 12:01 A.M. and forms a raft of Policy Number I, (print name), hreby declare under penalty of perjury under the laws of the State of California, that I have the authority to bi d the Company to this endorsement and that by my execution hereof, I do so bind the Company. Executed , 19 Phone No.:( Signature of Authorized Representative (Original signature only, no facsimile signat re or initialed signature accepted) J-9 ADDITIONAL INSURED END( EXCESS IN WITNESS WHERI written above. "City" ATTEST: By: Lynda Burgess City Clerk Approved as to form: By: City Attorney "CONSULTANT" By: The City of Diamond Bar has relocated its offices toanew, improved facility. Mrd 21825 E. Copley Drive (South Coast Air Quality Management District facility) Wm UDW@8 Monday to Thursday: 7:30 am -5:30 pm Friday: 7:30 am — 4:30 pm II I�M(�WL-�Q Mlnm it a.�av o s Cover ShPai Date: 1 Time: �f No. of Pages: (including c _ sheet) y TO: ,i ' -s 0 k t Cj . I, Company: . Phone: FAX ■► FROM: — _ '`^�I fl cl - 'r, U Division: Phone: FAX: Comments: A--, ; e o,k. �, City of Diamond Bar 21825 E. Copley Drive Diamond Bar, CA 91765-4178 909-860-2489 • 909-861-3117 (FAX) ""' www.CiryofDiamondBar.com r CITY COUNCIL TO: Honorable Mayor and Members of the City Council Benda # 881 Meeting Date: March S 2002 AGENDA REPORT VIA: Linda C. Lowry, City Manager Aztlo TITLE: APPROVAL OF STREET SWEEPING PARKING RESTRICTION ADOPTION OF RESOLUTION NO. 2000 -XX AND APPROPRIATION OF PROGRAM TOTALING $22,408 GENERAL FUND AND $32,978 COPS SPECIAL FUNDS. RECOMMENDED ACTIONS: Adopt resolution, appropriate funds and approve including change orders. FINANCIAL IMPACT: The financial impact for this program spans two Fiscal Years. For Fiscal Year 2001-200. of $55,383 is required to fund the initial start up costs which include the material and labo installation, an initial mailing to residents and friendly reminder notices as part of an program, enforcement personnel, startup equipment and vehicle costs. The following is the itemized breakdown of costs for Fiscal Year 2001-2002: • Material and labor for signage installation $12,000 • Educational program and mailings to residents $ 7,000 • Enforcement costs for Fiscal Year 2001-2002 $36,383 (Vehicle and equipment, $32,975 and Personnel $ 3,408) TOTAL FOR FISCAL YEAR 2001-2002 $55,383 For Fiscal Year 2002-2003 an amount of $34,533 is required. This includes costs for ai post card mailing to residents and continuance of the friendly reminder notices of the 1 program in the amount of $5,000; and the salary allocation of the Community Service $29,533. These costs will be included in the proposed 2002-2003 budget. The following is the itemized breakdown of costs for Fiscal Year 2002-2003. • Educational program and mailings to residents $ 5,000 • Enforcement costs for Fiscal Year 2002-2003 $29,533 TOTAL FOR FISCAL YEAR 2002-2003 $34,533 'ROGRAM, :XPENSES enditures an amount br signage educational additional ducational Officer of The estimated costs for the processing of the citations is not included, since the costs arO based per citation. Staff is unable to estimate the amount of citations that will be issued or woulda subject to the Administrative Hearing Process. INTRODUCTION: Community beautification projects and programs have been among the City Coun il's highest priorities for many years. City Council Fiscal Year 2001-2002 Goals and Objectives ran "Consider No Parking on Street Sweeping Days" number six out of a total of 14 goals. Additionally, the City recently formed The Neighborhood Improvement Committee with developing new policies and programs that will protect and preserve the integrity and prol in every Diamond Bar neighborhood. The effectiveness of street sweeping is deemed to improve our neighborhood streets. Also, more effective street sweeping would assist in the City's storm water management requirements under the Municipal NPDBS permit is City. One of the best ways to prevent pollutants from entering the ocean is to remove streets before rain carries them into the storm drain system. BACKGROUND: In December 1997, the City Council established a term limited Off-site Parking Ta; examine the off-site/on-street parking issues. At the City Council meeting on July 21, 19� Report of the Off-site Parking Task Force was forwarded to the City Council for discussion. The City Council took action on five of the six motions that were presented Force. Motion #6, Consideration of "No Parking" on street sweeping days, was discussed and tabled in order to coordinate the street sweeping service with the trash collection serV On August 15, 2000, the City Council entered into 10 -year agreements with two service implement a citywide integrated waste management services program. Attached (Attachment "2") are the colored street sweeping and trash collection schedules h day. The street sweeping is scheduled the day after residential trash collection. The west the City, west of State Route 57 from Washington Street to Fallowfield Drive, has trash Friday and the streets are swept on Monday. Currently, street sweeping is scheduled bi-v some months having three sweepings. The street sweeping day follows the trash pickup other week. There is no proposed change to the five areas of street sweeping. There is proposed parking restriction for certain hours within the posted neighborhood on street days. With the above contracts in place, the City is better able to consider "No Parking" on strs days. Two City Council Study Sessions were conducted, January 8, 2002, and Februa Discussion regarding vehicle parking and options were discussed as follows: 2 he goal of arty values :sthetically nd enforce ued to the them from Force to the Final :view and the Task xtensively ers to (area and ,,rn part of pickup on eekly with day every owever, a sweeping sweeping 14, 2002. • Discussion of Curb Miles Missed Because of Vehicle Parking To gauge the number of parked vehicles on our residential streets, staff requested that R Company, Inc. note the number of cars during a typical service week of April 2, 2001 —,A The number of vehicles parked on the streets during their service was 2,762. A typical s% feet in length, weighs 30,000 pounds, and is 10 feet wide when the brushes are down. 1 must pull away from the curb line to avoid any parked vehicles. Generally, three times 1 the vehicle (estimated at 60 feet) is the distance not swept, even though the curb miles in the City's fee and the area is not cleaned of debris. The City of Diamond Bar pays $11. mile and we have a total of 300 curb miles in the City. For most months of four weeks, billing is approximately $7,500. The following calculations are based on the above informz • 60 feet x 2,762 vehicles = 165,720 feet not swept • 165,720 feet/5,280 feet per mile = 31.38 curb miles not swept • 31.38 curb miles x $11.47 cost per curb mile = $359.92 cost for curb miles not sample • ($360 x 2 periods = $720)/$7,500 = 9 % costs underutilized • Discussion of Same Day Service for Trash Pickup and Street Sweeping In August 2000, the City issued a Request for Proposals (RFP) to prospective stree contractors. The Request for Proposal states that areas shall not be swept on the sam+ pickup is scheduled. Further, the RFP states that whenever feasible, sweeping shall be scl day after trash pickup. The Attachments of the zone maps of both the trash vendor an( sweeping contractor indicate this has been accomplished. The RFP was written to obtain a low price per curb mile and quality of service to the city five-day service cycle. Our previous street sweeping contractor had a seven (7) day service company based the curb -mile cost on maximizing their equipment and labor wit schedule, 6:30 a.m. to 3:00 p.m. Subsequently, the city elected to compost sweeping c required additional time, as well as committing the street sweeping to a weekly sche request in months of high debris, generally November, December and January. Additionally, due to the nature of the stop and go operation of the trash trucks and th, operation of the street sweeper, the sweeper would overtake the trash vehicles. The swe, gain 2-3 times as many miles as the trash trucks. Also, there is more than one vehicl( trash. Should the sweeping contractor be required to pay his driver to wait until the trash is in an area before proceeding, or be required to commit more equipment, a re -negotiation mile price would be required. • Discussion of Alternate -Side Sweeping at a Different Time/Day F. Dickson ril 6, 2001. ;eper is 21 ie sweeper e length of •e included 7 /per curb ie monthly in this sweeping day trash :duled the the street asea on a /cle. Each a five day bris which ule at our continual )er would collecting ompleted ` the curb Some cities such as Dana Point and San Clemente perform street sweeping on one side olthe street one day and the other side of the street another day. This is done in specific isolated pock is of high 3 density, multi -family residential areas, not done citywide. Each street within these pock J s is posted accordingly with days and times of parking prohibition. 7 In order for Diamond Bar to sweep one side on one day and the other side on another de y, the costs for both signage and equipment would be substantially higher. The current budget is $12 3,000. R. F. Dickson, Inc. estimated the sweeping costs would be approximately 50% more than we currently allocate. Should the City wish alternate side sweeping, renegotiations of the curb mile price would be required. The contractor explained that the equipment vehicle miles increase, but actua curb miles swept do not. The vehicle miles increase because the sweeper must lift his brushes to mo a from one area to another area. Additionally, the signage would increase. Using one example of sweeping, Area 5, Friday, staff is proposing a total of 25 signs at the tract entrances as required by the California Vehicle Gode. Using the actual cost (calculated below) for material and labor, the total cost for signage in his area is $3,256. An estimated average price per sign is $130.24. Should signage be placed at the beginning and end of each residential collector and cul-de-sac, as well as at the intersection of the cul-de-sac with the collector for the same Area 5, a total cf 366 signs are required. Based on the average price per sign of $130.24, the cost is estimated at 347,668. To sign one side then another the cost could potentially double to approximately $95,336 for signage. Diamond Bar's sweeping contractor will work with the city should the proposed window of prohibition be a problem in some areas of high density. At this time, the contractor has noted no areas of high vehicle concentration. Based on conversations with other cities, the contractor's observance of other cities, and the proposed educational program, staff anticipates the streets will have a minimal number of vehicles during the prohibition period. Staff was directed to initiate a plan of action including signage, an educational progra , and the enforcement process including personnel giving citations, grace period, penalty aount, and processing of citations. DISCUSSION: Staff is proposing a plan that economizes the signage required to implement sweeping days. Working with the city's contractor, the five zones of sweeping morning and afternoon times which adds no additional street sweeping costs. SIGNAGE • California Vehicle Code, Section 22507.6 "No Parking" on street have been divided into Staff is recommending the signage be placed at the entrances (see Attachment "3" •) a,- per :per the California Vehicle Code, Section 22507.6 (see Attachment 'A"). Entrance i intersection of any street or streets comprising an area of restricted parking for stree purposes on the same day or days and hours with another street not subject to su restriction. The proposed signs are a special order with the sign company and are 17 ins !t0 described leans the -sweeping :h parking hes by 22 inches with lettering not less than one inch in height (see Attachment "5"). Signs will b purchased with anti -graffiti coating. • Days and Hours of Parking Prohibition Some cities have all day restriction, like the City of Chino Hills. Their signs are at the ent Once to the tract and prohibit parking from 8:00 a.m. to 4:00 p.m. Other cities, like Anaheim, he half-day restrictions with their signs at the entrance to the tract. For the city's public residential streets, Diamond Bar's contractor, R. F. Dickson, Inc., and staff have negotiated and recommend the following areas to be posted for morning (6:30 a.m. to 2:00 p.m.) and afternoon (10:30 a.m. to 4:00 p.m.) with a five and half hour restriction in each. Tha proposed signage has an overlap of 1'h hours. This allows the sweeping contractor to move from one area to another. Because the signage is up for the entire year, the times must reflect the worse caa times for sweeping. Some months the sweeper will complete an area by 10:30 a.m. and other mo the (those with heavier debris) the sweeper may be in an area until 12:00 p.m. The signage allow curb mile costs to remain the same. For the detailed listing of this signing see Attachment "A" of the esolution. The signage is proposed as weekly prohibition. There are times during the heavy deb is months, November -January that the sweeping is done on a weekly basis. If the area is swept on Tiesday, the signage will reflect Tuesday not every other Tuesday and so forth. This also eliminate resident's confusion as to what week of the month. Diamond Bar's sweeping contractor will work With the city should the proposed window of prohibition be a problem in some areas of high density. 30hould this become necessary, additional sweeping costs and signage will be presented. Staff is not proposing additional signage on the arterials at this time. The arterials alreac y have no parking/stopping restrictions. The area near Diamond Bar High School is on the arterials, Brea Canyon Road and Pathfinder Road. The sweepers work around those areas in the ear y morning hours or after school is out. • Holidays The street sweeping and the trash collection contracts observe eight holidays: New Y� President's Day, Memorial Day, Independence Day, tabor Day, Veterans Day, Thanksg Christmas Day. The sweeping contract follows the trash collection and therefore, if a he within the week scheduled for street sweeping, the rotation changes. Previously, the contra those areas that fall on a holiday to be swept within two (2) working days of the regular swe without interruption in the regular sweeping schedule, so that the missed area is picked up next two days. However, the sweeping services were ineffective because the cans were on Staff is not recommending any change to the holiday schedule at this time. There are fiv, during sweeping weeks for the remainder of this fiscal year. Enforcement will not be in eff above holidays and weeks, and therefore staff is not proposing that the signage reflex Holidays." 5 gar's Day, ving Day, liday falls 3t allowed eping day within the the street. holidays -ct on the 1 "Except Cost In accordance with the CVC, staff recommends the minimum number of signs, which is c 96 per the area and times shown in the table below. Staff proposes installation by the maintenance contractor. Installation costs range from $50.95 for the sign on a light pol( pole to $123.35 for installation of the sign on a new post. Staff has calculated the labor ne proposed signage and a change order in the amount of $9,500 is recommended for MCI are a special order from the vendor at approximately $2,500. Staff is having two of the ve the quantity of signs to include anti -graffiti coating which is reflected in the proposed costs. alculated at city's street or existing ;ded for the The signs idors re -bid )roject sign MATRIX OF PROPOSED SIGNAGE COSTS SIGNS COST COST SIGNS COST COST TOTAL a.m. @$21.35 LABOR p.m. @$21.35 LABOR MATERIA MATERIA L L AREA 1 15 $321 $1199 11 $235 $1067 $2822 MON. AREA 2 8 $171 $987 8 $171 $842 $2171 TUES. AREA 3 16 $342 $1612 5 $107 $400 $2461 WED. AREA 4 4 $ 85 $349 4 $ 85 $276 $795 THURS. AREA 5 9 $192 $1038 16 $342 $1684 $3256 FRI. 52 $1111 $5174 44 $9.40 $4269 $11505'` TOTAL *Staff is rounding the signage budget amount to $12,000. • Preferential Parking Districts Parking regulations take precedence over parking permits. The City has two preferen ial parking districts. District No. 1 is in the Diamond Bar High School area and District No. 2 in the Fallowfield Drive/Pasco Court area. The permit would be modified such that the new signage prohibit ng parking on the street sweeping days would be in effect. Permit holders in these areas would not bE exempt or be able to park on the street per the designated "No Parking" signage. Staff is reseE rching the signage for this area and is anticipating a modification to the existing signage as well as the permit modification. Minimal costs are anticipated for these areas and would be funded by the current sign maintenance budget. EDUCATIONAL PROGRAM The signage would be ordered and installed within ten weeks. While the sign implemented, the City will begin its public education/awareness implementation educational program includes the following methods: Press Releases (a) Newspapers n is being se. The (b) Other Publications 1. Community Newsletter 2. Windmill 3. Zip Code 4. Weekly (c) Cable/DBTV (d) City Bulletin Boards (e) Website 2. Two Citywide Mailings for Residents (letter/exhibit with day and times of pro a post card reminder) 3. Outreach to Homeowner's Associations and Management Companies 4. Outreach to Diamond Bar Schools 5. Outreach to Diamond Bar's recreational clubs 6. Outreach to Diamond Bar's churches 7. Postings at the library and bulletin boards 8. Friendly reminder Notices prior to actual citation The City's Communication and Marketing Division will assist the Public Works Divisi educational program. Initially, staff is proposing a mailing with the Neighborhood Area Exl days and times for each neighborhood's parking prohibition to the approximately 18,500 of Diamond Bar. Additionally, a post card reminder will be mailed the last week of August. • Cost Based on a double side two page letter, printing and mailing costs would be approximai The costs for printing and mailing a post card are approximately $5,000. The printing for reminder card is anticipated to cost approximately $1,000. It is estimated that the total out. costs for the above items are approximately $12,000. Again the costs would span two Fi The allocation for FY 2001-2002 is $7,000 and for FY 2002-2006 is $5,000. ENFORCEMENT PROCESS • Municipal Code Citation Authority Per Section 10.08.080 of the Diamond Bar Municipal Code (Attachment "6"), the City En( place and maintain all signs and demarcations required or authorized pursuant to Chapt the California Vehicle Code. Per the California Vehicle Code, Section 22507.6 (Attache local authority may by resolution prohibit or restrict the parking or standing of vehicles of streets for the purpose of street sweeping. Therefore, the prohibition of parking du sweeping days may be established per adoption of the attached Resolution (Attachment 1 • Enforcement Personnel ition and �n with the ibit and the iouseholds y $6,000. e friendly le vendor al Years. ineer shall r 10.16 or gnt "4") a designed ing street The recommended parking enforcement officer is proposed as a Community Service Offcer by the Sheriffs Department. As presented in the Study Session Memorandum (see Attachment"10"), the 7 first year projected budget may require an allocation of approximately $62,500 for aommunity Service Officer (CSO), vehicle, and equipment. This will be allocated over two Fiscal Year . • Vehicle with radio $20,675 • Computer terminal $12,000 • Misc. equip $ 300 • Salary $29-533 per year $E68 a week Estimated enforcement personnel start up costs $62,508 The above is based on a full year salary. The Officer would be working six weeks of this fiscal year during the friendly reminder period anticipated to start May 20, 2002. This officer would be utilized every other week for the citation program of street sweeping. This officer's duties are n t limited to parking citation and therefore would increase other services as well. Therefore, the allc cations for fiscal years are as follows: Fiscal Year 2001-2002 Fiscal Year 2002-2003 • Vehicle with radio $20,675 • Computer terminal $12,000 • Misc. equip $ 300 • Six weeks salary 3,408 Yearly salary $29,533 Total $36,383 Total $29,533 • Grace Period for Friendly Reminder Once the signs have been ordered and installed, which should take approximately ten eeks city- wide, staff, the Sheriff's Department, and R. F. Dickson, Inc., will initiate the grace peri(d to allow residents to get accustom to the program. From May 20 to September 16, 2002, a friend) reminder card will be left on each vehicle that is parked during the street sweeping service. Attached is a sample patterned from the City of Dana Point (Attachment 11 "). The notice identifies the potential violation and penalty amount, $50.00. Actual enforcement is estimated to begin the week of September 16, 2002 should this plan be approved. The street sweeping is currently bi-weekly and September 16 is the first sweeping week in September on the regular schedule. It was suggested at the Study Session that residents might choose to pay a penalty in lieu of moving a vehicle. Staff has made no recommendations to increase the fine with the frequency of tickets. At this time, staff is not proposing "Tow -away" zones, which are citywide and would require additional signage. During weeks that have established holidays and differing schedules from the posted sinage, the CSO would not be needed in this enforcement capacity. • Penalty Amount City Council Resolution No. 96-41C, the Parking Penalty Schedule for Parking Penaltie , adopted May 4, 1999, set the penalty at $50.00 for an infraction of the above Section 10.08.080 ( ttachment E 7"). A copy of Diamond Bar's parking ticket is attached (Attachment "8"). There will ben additional cost to revise the ticket. However, the City could add (street sweeping days) with the next printing. This penalty amount is consistent with other cities. The city of Los Angeles currently has a penalty of $54 for parking prohibition on street sweeping days. • Administrative Citation Processing The City of Diamond Bar utilizes a contract service, Judicial Data Systems Corporation, to process the city's parking citations. The current processing fee is: • $1.48 per citation filed • $3.00 for each review (by request of ticket holder, if cleared no penalty is received) • $5.00 for each hearing that is facilitated/prepared by the company for the Hearing Offic r • $100 minimum monthly billing. The following includes the services provided by Judicial Data Systems Corporation: 1. Collection 2. Telephone number and written interaction with defendants 3. Daily collections go directly into Diamond Bar's account 4. Monthly reporting detailed by citation number 5. Citation file management 6. Citation data entry file 7. Registered owner notification 8. Notification to Department of Motor Vehicles of non-compliance 9. Lessee/renter notification 10. Monthly billings to City 11. Facilitates hearing process for disputed infraction • Contesting Parking Violation: Process Municipal Code Section 10.50 establishes the processing for parking citations. The Ci currently contracts with the City of La Verne for the Administrative Hearing for parking citations t a fee of $7.00 per hearing. Though the City of Laverne is the contractor for the process, the Administrative Hearing is conducted twice a month in a courtroom at the Pomona Municipal Court Building. Staff discussed the process with Chief Engles of La Verne who administers this contract with Diamond Bar. The Hearing Officer is a retired Police Captain and the baliff(s) are Community Patrol personnel. Staff is not proposing to change the current procedure at this time. D • Previous Citations Records indicate a total of eleven (11) parking citation hearings were conducted from Jul) date. Per the Walnut/Diamond Bar Sheriff's Department, the following parking citations issued since 1999. YEAR TOTAL # PARKING CITATIONS ISSUED IN DIAMOND BAR 1999 1,927 2000 1,823 2001 1,136 ESTIMATED TIME LINE As shown on Attachment 12", the following are the milestones for program imple Resolution of Approval Ordering of signs Installation of Signs Educational Campaign Friendly reminder Notices Enforcement CONCLUSION: March 5, 2002 March 11, to April 19, 2002 April 22 -May 17, 2002 On-going from date of approval May 20 to September 13,2002 Begins September 16, 2002 The following is a list of considerations to implement the proposed plan as described: • Adopt a Resolution Prohibiting the Parking of Vehicles Hours and Days for the Purpose of Street Sweeping" • Approve an allocation of $22,408 from the unappropriated 01-02 to: on Residential Streets Du 1, 2000 to have been Certain General Fund Balance for Discal Year 1. Fund personnel costs of $3,408 to utilize a Community Service Officer for enforceme 2. Fund $12,000 for material and labor to install the minimum proposed signage and contract change order to MCE for $9,500 for installation of signs from these funds; 3. Fund $7,000 for an educational program and mailings to residents. • Approve an allocation of $32,975 from the Citizens Option for Public Safety Stag Community Service Officer vehicle and equipment for Fiscal Year 01-02 PREPARED BY: Linda Smith, Development Services Assistant 10 approve a Fund for REVIEWED BY: David G. Liu Director of Public Works bL#)740 Ja es DeStefan Deputy City Man ger Attachments: 1. Resolution; 2. Colored street sweeping and trash collection schedules by area and day; 3. Locations of signs at tract entrances; 4. CVC Section 22507.6; 5. Sample "No Parking" sign proposed for Diamond Bar; 6. Municipal Code Section 10.08.080; 7. City of Diamond Bar Parking Penalty Schedule, May 5, 1999; 8. Sample Parking Ticket; 9. Sheriff's Department Memorandum, January 3, 2002 10. Friendly reminder notice; 11. Schedule. 11 `DIAMOND BAR r ��r 2. Colored street sweeping and vu■Uc■mLoma■ . *i trash collection schedules by ►ANK■fOOlPcoun■e■ ;>� ;; • zone and day r ■www MD■MTA S f' r■, 9TATl "10H WAY■ # ■ l r +' r 10S ANGELS "'"�" Pott m w co ' WALNI�i ! `rTRASH PICKUP MONDAY y; i RASH # � r ■ •1 e�'�`! �► 3 _ �w ' : KU TUESDAY �-N 61A - r, # %Lctioinosigns klar@ entrances ZONE I S!c«S � #g !@ CIL ST i A i a E ' " a ' - $ �� agl,! %Lctioinosigns klar@ entrances ZONE I S!c«S A& 000, FLYWG rxs o = AV couc�s Po c �! ui J% 4? a JA MIKEN ES `v uj d o FE9f g � fy y S MCMI Z CL r Q I! Pk a� - LN $ z ►wLiow � .� � '`a �, u .k F 9F� ,, Oy �NS�flp�, u x F 4�, I al FARS DR AT OLD OVd ZONE 2 SIGNS �o ZONE 3 SE Nzk 71 North Y NUGGET pv „-,\%TRY VfEW Op 3 yy 5 P 7 G O� L AK40% . y �'� Q, a AD FdP� a r. M7E KNOLL —1 RD g� 5 ZONE 4 North SIGNS I -t - North y,aS1lll p /2 ZONE 5 S�GNS V • p+C dpi Gnii � Ory 1 •tQ pA1 Gr4 n f� t1L � SX 1t4 l7 � � R Ki AS Ert P Da , •, ., o 0 all ` -- /'� t AIyRJ% o ��1• ` �P � C� Q - t OAfT 00 e00Aylc ` ` Q V n yi411L y,aS1lll p /2 ZONE 5 S�GNS V WAIS Document Retrieval 4. CVC Sectionl22507.6 22507.5. Local authorities may, by ordinance or resolution, prohibit or restrict the parking or standing of vehicles on designated streets or highways, or portions thereof, for the purpose of street sweeping. No ordinance or resolution relating to the parking or standing of commercial vehicles in a residential district sha;1 be effective with respect to any commercial vehicle making pickups or deliveries of goods, wares, or merchandise from or to any building or structure located on the restricted street or highway, or for the purpose of delivering materials to be used in the repair, alteration, remodeling, or reconstruction of any building or structure for which a building permit has previously been obtained. No such ordinance or resolution shall be effective until the street or highway, or portion thereof, has been sign -posted in accordance with the uniform standards and specifications of the Department of Transportation, or local authorities have caused to be posted in a conspicuous place at each entrance to the street a notice not less than 17 inches by 22 inches in size, with 'lettering nnot�Zess Mian oe inch ,in height, setting forth the day orCi .. - _� ays and hours parking is prohibited_ As used in this section, "entrance" means the intersection of any street or streets comprising an area of restricted parking for street -sweeping purposes on "t-Iie saltie day or dafs_and hours with another street or highway not subject to suc a Larking restriction, or subject to parking restrictions on different days and hours. - I'M):;/www. leg info.ca.4ov/cgi-bin/wais-ate?WAISdoc ID=5 88 642291 72+0+0+0&WAISaction... 12/1/02 5. Sample "No Parki proposed for Diamoi NO PARKING ANY STREET IN STREET SWEEPING TIMES D.B.M.C. 10.08.080 " sign Bar 6. Municipal Code S 10.08.080 Sec. 10.08.080. Parking signs. The city engineer shall place and maintain all signs and demarcations requir d or authorized pursuant to chapter 10.16 of this title or the California Vehicle Code. No persor shall stop, park or leave standing any vehicle whether attended or unattended in violation of an sign erected or any demarcation established in accordance with this section or any restriction tated upon any such sign or demarcation. - (Ord. No. 14(1989), § 2(15.20.100), 6-27-89; Ord. No. 05(1999), § 5, 5-18-99) RESOLUTION 96-41C AMENDED EXHIBIT `A" CITY OF DLA MOIND BAR PARKING PENALTY SCHEDULE EFFECTIVE NL4Y 5, 1999 ADtiIINISMkTIVE FEES: Delinquency Notice Penalty 55.00 DMV Hold Penalty $48.00 Return Check Fee 515.00 PARKING PENALTIES: 7. City of Diamond par Parking Penalty Schedule, ay 5, 1999 The following parking penalties are established for citations issued in the City of Diamond Bar by the Department. The first amount for each violation is the penalty if the citation is paid on "citation". The second amen penalty with the Delinquency Notice penalty. The largest amount is the parking penalty plus the Delinquency Notice DIM Hold penaltn. C .- ode Section 1 _ DBMC 10.08.080 DBMC 10.08.100 3? DBMC 10.16.110 .i; D13 -MC I0.16.120 'r DBMC 10.16.130 6 DBMC 10. 16-140 '} DBMC 10.16_200 Ki DB%1C 10.16.210 DBMC 1016.220 IU. DB%lC 10.16.410 i l DB',1C l0. 16.4-10 1=t DBMC 1016.450 I = i DB.IC 10 16 460 lit DBMC 10.16470 If DBMC 10.16.480 h l DBMC 10.16.490 DS.1C 10.16.500 DBh1C 10-16-510 DBMC 10.16.520 -ti DBMC 10.16.530 � 1 ' DB4tC 10.16.540 DBMC 10.16.550 Description With Delinquency Penalt Notice Failure to Obey Parking Signs 50.00 Parking Space Markings 50.00 Signs Limiting Parking Time Authorized in Certain 50.00 Circumstances 93.00 Commercial Loading Zones 45.00 Post Office Parking Restrictions 40.00 Depositing Mail Restrictions 40.00 Passenger Loading 45.00 Alleys: Parking Limits 45.00 Temporary Restrictions Authorized in Certain 45.00 Circumstances Parking Prohibited 50.00 Removal of I_nition Key when Parking 40.00 Parking on Steep Grades 40.00 Angle Parking 40.00 Double Parking 45.00 Parking Prohibitions for Specific Places: Council 45.00 Authority Parking Prohibitions for Vehicles over Six Feet High. 45.00 Near Intersections Parking on Private Driveways or other Public and 45.00 Private Property Dual Roadways 45.00 Parking between Curb and Adjacent Property 45.00 Blocking Highway or Private Street 45.00 Vehicles Transporting Hazardous Materials; Parking 335.00 Restrictions Blocking Driveways on Private Streets 45.00 55.00 55.00 55.00 50.00 45,00 45.00 50.00 50.00 50.00 alnut Sheriffs t is the parking enaity and the With D.M.V. Bold 103.00 103.00 93.00 98.00 93.00 93.00 98.00 98.00 98.00 55.00 103.00 45.00 93.00 45.00 93.00 45.00 93.00 50.00 98.00 50.00 98.00 50.00 98.00 50.00 1 . 98.00 50.00 98.00 50.00 98.00 50.00 98.00 360.00 408.00 50.00 1 98.00 9$-41C 8. Sample Parking CITY OF DIAMOND BAR DB2 O 2 6 8 LA County Sheriff's Dept. DATA PROCESSING NOTICE OF PARKING OR REGISTRATION VIOLATION DATE DAY 1. TIME TIMI: MARKED VNIN. LICENSE NO. Y.I.N. NO. STATE: EXP, DATE MAKE MODEL JCOLOR REGISTERED OWNER OR LESSEE (Full. W04, LSA) ADDRESS OF OWNER OR LESSEE LOCATION OF VIOLATION RD. X VIOLATION FEE 1 22500.1 C.Y.C. PARKED IN A ilAf LANE $ i 10 2 22502(0 C•V.C. PARKED MORE TFIAT118' FROM RIGHT CURB S S 3 22507.111(a) i (b) C.Y.C. HANDICAPPED PARKING SPACE S 4 5201 C.V.C. NO CURRENT REGISTRATION TARS S 5 $ 8 108.080 D.B.M1.C. FAILURE TO OBEY REGULATORY SIGNS S 7 ' iD.1E111DD.8.M.C. PARKED IN EIfCE$5 OF TIMELIMNT S 8 10.tBA10D.8.M1.C. PARKING PROHIBITEDS 9 10.18.500 D.B.AI.C. PARIQ:O ON PRIVATE L3CENBE PLATBSI. TABS AND STICKERS s Fdr Ep�lprn«t rq Rpipr�tipn Vidatla+s 14+0 EN is ism to SIO.OD ww Prod of crncwn sl LA Counly SlreYh 040- vion&4 &jk n. 21695 E.MWy&4,WarrA.CA WM. SEE INSTRUCTIONS ON REVERSE SIDE ANAACAIEOKORMOAN:YORDERrdoeel"ndc xn)ro: DIAMOND BAR PARKING ADMINISTRATION P.O. BOX 25120. SANTA ANA. CA 92799.5120 FEE FAYMENT NFOUNIEO WRMR 21 DAn. OF NO ACTON IS TIOIEN TRE RiF WILL BE MCREAM. You must CON (714) 432$188 or (800) 27344M within 21 days of issUS m b cmw your Nation, ISSUN�Ki OFFICER NtA11BER PROP. W/O PERM. i 10 10,16.570 D.B.IA.C. PARKED ON HKiMVAY FOR SALE S 11 S 12 S MEMQ12ANDUM II4 TER-pFfICE CORRESPONDENCE 9. Sheriff's Depa Memorandum, J; LAW ENFORCEMENT & TRAFFic PUBLIC SAFETY DEPART? ent ary 3, 2002 TO: Linda C. Lowry, City Managet�' ATTENTIO N: i David Liu, Director of Public Works David Doyle, Deputy City Manager FROM: Michael E. Walker, Lieutenant SUBJECT: DEDICATED PARKING ENFORCEMENT OFFICER DATE: January 3, 2002 Initial examination of Sheriffs Department personnel policy indicates that there are two (2) empl yee job descriptions that can be utilized for parking enforcement duties. 1. The Community Service Ofiic r -CSO (currently employed by the city for other duties) and 2. The Parking Control Officer- PCO (employed by several other contract cities for full/part--time parking enforcement). The yearly costs for a full-time employee (salary + benefits * vehicle usage) for these items are; CSO -329,533 (hourly rate: $14.05) RECOMMENDED (Performs a myriad of duties, including parking enforcement) 2_ PCO: $45,000 (hourly rate: $29.00) (Limited to parking enforcement duties only) As you can see, the recommended CSO position is both versatile and cost effective. The PCO however, represents a higher cost and is limited by its' job description. Potential initial (one-time) startup costs could include a vehicle with radio ($20,675:19) mobile di ' I computer terminal ($12,000.00) and lighting equipment ($300.00) totaling 537,915.19. The cost fo utilizing an automated citation -issuing device is not available at this time.W l indieati ns are that suppliers/service providers may waive equipment costs for a percenue (as 'gh as 25%). The first year projected budget may require art allocation as highhereafter, e proposed budget allocation would lower to equal salary only (529,533). An inquiry of the Sheriffs Department Traffic Services Detail indicates that a single parking enforce officer can issue approximately 45-50 parking citations (unaided by an automated device) in a reside neighborhood during an eight-hour shift. Using the lower figure (45) a CSO could issue up to 225 citations a week, 900 citations a (20 day) month and up to 11,250 parking citations per year (excludi two-week vacation). If the fine amount (for a violation of the proposed street sweeping parking ordinance) is set at $25.00 (comparative fines range from $20450) the gross revenue generated by a time parking enforcement officer could exceed $281,250. Should only 25% of the total revenue ($70,312.50) be recovered by the city (due to administrative costs and/or other factors) the expenses associated with employing a full-time parking enforcement employee (CSO) would still be recoveral 10. Friendly reminderinotice CITY OF DIAMOND BAR Street Sweeping Parking FRIENDLY REMINDER This vehicle was parked in violation of the street sweeping signs posted for your neighborhood. The Diamond Bar Sheriff's Department will begin issuing citations on September 16, 2002 for failure to comply with the posted parking restrictions at the entrance to your neighborhood. Diamond Bar Municipal Code Section 10.08.080 Penalty $50.00 y a a 11. Schedule TENTATIVE PROGRAM SCHEDULE 2002 March 5 March 11 to April 22 to May 20 to September 16 Aril 19 May 17 Se tember 16 APPROVAL SIGN ORDER°,. SIGN INSTALLATION FRIENDLY REMINDERS EDUCATfON ENFORCEMENT Agenda # Meeting Date: arch 5 2 r _ CITY COUNCIL `� u,TL; AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manageoe TITLE: CONSIDERATION OF A MITIGATE WNEGATIVE DECLARATION FOR THE PROPOSED SUMMITRIDGE COMMUNITY AND SENIOR CENTER PROD CT RECOMMENDATION: It is recommended that the City Council receive a staff presentation on the Mitigated Negative Declaration, receive public comments and continue the item to March 19, 2002. BACKGROUND: In 1999 a City Council appointed Task Force made recommendations to the City Council regarding the development of a Civic Center / Community Center and Library. At the conclusion of it work, the Task Force made several recommendations regarding the size and type of facilities and recommended four possible sites for the project. The City Council engaged the services of Economic Research Associates to undertake a fiscal analysis of the placement of the proposed faci ities at the recommended sites. In April 2000 the City Council narrowed the project to a Commun ty / Senior Center and Library proposed at Summit Ridge Park. In mid -2001 the Council set aside the Library component of the proposal until construction funding, financial, and operational costs could be determined. The City Council has directed its staff to pursue library funding in order t bring the project to reality. City representatives have met with the Los Angeles County Librarian, representatives of the State Librarians office and our local legislators in an effort to receive funding for the project. We continue to work toward the submittal of an application for State Library Bond funding for the project. The City architects were instructed to move forward on the planihing efforts for the Community and Senior Center Project. Located at the corner of Grand Avenue and Summitridge Drive, the project site is approxim tely twenty-six (26) acres in size, The north and west sides of the site are surrounded by publicly owned parkland and/or open space. The east side is bounded by Summit Ridge Drive. The south side is bounded by Grand Avenue. Twelve of the acres are developed parkland. Fourteen of thE acres are undeveloped. In late 2000, the City was deeded three hundred sixty (360) acres of land located immediately adjacent to Summit Ridge Park for use as additional parkland and open space The Community 1 Senior Center project consists of a 22,560 square foot single building, 2P2 parking spaces, and a new vehicular access drive from Grand Avenue and additional landscaping The proposed development site contains approximately seven acres. The Community / Senior Center is proposed to consist of a dedicated senior room (1,550 square feet), a crafts room (500 square feet), an activity room (1,000 square feet), a homework room (400 square feet), a child classroom and play area (2,400 square feet), a computer room (330 E quare feet), a meeting / banquet room (7,135 square feet), a kitchen (1,125 square feet), recreation staff offices, lobby areas, restrooms, storage facilities and related spaces. The 22,560 square foot bui ding is proposed to be located away from the residential properties, on a pad placed north of the existing baseball field. The architecture may be described as a "modern craftsman revival". The majority of the structure reaches a height of approximately twenty -feet. Portions of the roofline in the clearstory components or daylight areas are planned to reach a height of approximately thirty-five feE t. The tallest portion of the building is located to the north (banquet area) overlooking the ravine E nd City - owned open space. The project is proposed to commence construction in mid -2002. Oc upancy is expected in December 2003. DISCUSSION: The proposed construction of a Community / Senior Center at Summit Ridge Park is a "pr 'ect" pursuant to the requirements of the California Environmental Quality Act (CEQA). The City of Diamond Bar solicited proposals from environmental consulting firms and awarded a contr ct to Bonterra Consulting to prepare the environmental documentation for the project. Upon fu her review of the proposal, the City determined that the preparation of an Initial Study and Mitigated Negative Declaration for the proposed development was necessary. The Initial Study identifies potential effects upon the environment. The Mitigated Negative eclaration identifies the areas of potential environmental impact, project revisions and mitigation measures for the identified impacts. As a result, modifications to the plans and /or mitigation measures have been incorporated into the project such that there is no substantial evidence that the project may have a significant effect upon the environment. Summary of Findings: The proposed construction of the Community / Senior Center will have no impact or less than a significant impact in the environmental impacts areas identified as agricultural resources, hazards and hazardous materials, hydrology and water quality, population and housing, land use and planning, mineral resources, public services, recreation, transportation and traffic, utility and service systems. The initial Study identified potential significant environmental effects in the impact areas of esthetics, air quality, biological resources, cultural resources, geology and soils and noise. Please re er to Section 5 of the document for a detailed environmental evaluation and review of the propo ed mitigation program. Revisions to the plans incorporated into the project prior to the release of the Initial Study Negative Declaration will avoid the effects or mitigate the effects of the project resulting in significant impacts to the environment. Consequently a Mitigated Negative Declaration hs been prepared and distributed for public review. Public Review: On February 1, 2002 the City published a Notice of Availability and Intent to Adopt the Miti ated Negative Declaration in the Inland Valley Daily Bulletin and the San Gabriel Valley Tribun . Notices were mailed to residents and property owners surrounding the project site and were posted on the project site. In addition, notices were posted in nine locations throughout the City of Diamond Bar. The Initial Study and Mitigated Negative Declaration have been distributed to affected pub is agencies and placed within the Library and at City Hall for public review. A thirty (30) day public review period was been established in accordance with CEQA. TI established the public review period from February 1, 2002 to March 4, 2002. As required notification was provided to the State Clearinghouse in the Office of Planning and Researc February 1, 2002. We were informed on February 25, 2002 that the State Clearinghouse (without consultation with the City) assigned an agency review period of February 7, 2002 March 8, 2002. In accordance with CEQA, the public review period shall be at least as for review period established by the State Clearinghouse for review by state agencies. Public and public comments may be now submitted after the close of the public review period est the City or until March 8, 2002. Following receipt of comments from agencies, organizatic individuals the document may require revision in response to the relevant environmental is raised. Although the City published a Notice of Intent to adopt the Mitigated Negative Declaration 5, 2002 it is recommended that the City Council review the materials presented, solicit put comment and continue the agenda item to March 19, 2002 for consideration of approval a adoption. PREPARED BY• i 4� Jan -Ks DeStefano, eputy City Manager Attachments: 1. Mitigated Negative Declaration 2. Notice of Intent to Adopt a Mitigated Negative Declaration 3. Letter received February 14, 2002 from Los Angeles County Sanitatior 4. Letter received February 25, 2002 from the State Office of Planning an Research. City has i (OPR) on as hrough I as the agency iblished by i or in March is Districts ORIGINAL F 42 Wen P. Chang Mayor Deborah H. O'Connor Mayor Pro Tem Carol Herrera Council Member Robert S. Huff Council Member Robert P. Zirbes Council Member k,<Y,JM pap- City of Diamond Bar 21825 E. Copley Drive - Diamond Bair, CA 91765-41 (909) 860-2489 - Fax (909) 861-3117 www.CilyofDiamondBar.com NOTICE OF INTENT TO ADOPT A MITIGATED NEGATIVE DECLARATION This notice is intended to inform the general public and City residents that the C' of Diamond Bar proposes to adopt a Mitigated Negative Declaration for the following project: ,Pjoject Title: Summit Ridge Community/Senior Center Project Description: The proposed project consists of the construction of a ommunity/Senior Center in the City of Diamond Bar. The Community/S for Center would be approximately 22,500 square feet in size. The project would be constructed within the northernmost portion of the existing 17 acre Summit Ridge Paris and would include improved ac ess from Grand Avenue, parking lots, garden areas, and landscaping. Project Location: The proposed project would be located within Summit Ridge Park on the northwestern corner of Grand Avenue and Summit Ridge Drive in the City of Diamond Bar, Los Angeles County, California. Review Period: February 1, 2002 through March 4, 2002 Lead Agency: City of Diamond Bar Anticipated Adoption The Diamond Bar City Council is scheduled to Date: Mitigated Negative Declaration at a Public March 5, 2002 at 6:30 p.m. Public Meeting South Coast Air Quality Management Location: Auditorium 21865 East Copley Drive Diamond Bar, California 91765-4177 Contact Person: James DeStefano Deputy City Manager City of Diamond Bar 21825 East Copley Drive Diamond Bar, California 91765-4177 (909) 396-5676 The Mitigated Negative Declaration and Initial Study will be available for public re, Diamond Bar offices, and at the Diamond Bar Public Library located at 1061 S. G Diamond Bar, California, 91765. Please submit any comments on the Mitigated f Declaration to the above listed contact person on or before March 4, 2002. If you questions or would like additional information, please contact Mr. DeStefano. and adopt the scheduled for Center at the City of Avenue, any WATER RECLAMATION SOLID WASTE MANAGEMENT COUNTY SANITATION OISTRICTS 1955 Workman Mill Road, Whittier, CA 90601-1400 Moiling Address: P.O. Box 4998, Whittier, CA 90607-4998 Telephone: (562) 699-741 1, FAX: (562) 699-5422 www.locsd.org Mr, Jim DeStefano Deputy City Manager City of Diamond Bar 21825 Copley Drive Diamond Bar, CA 91765 Dear Mr. DeStefano: OF LOS ANGELES Cr—IUNTY Chief Engineer and February 12, 2002 File No: 21-00.04-00 Summit Ridge Community/Senior Center Project The County Sanitation Districts of Los Angeles County (Districts) received an Initial Mitigated Negative Declaration for the subject project on February 4, 2002. The proposed devel located within the jurisdictional boundaries of District No. 21. We offer the following comments sewerage service: C3 r.� IV ;tud4 and )Pmtnt is 1. The wastewater flow originating from the proposed project will discharge to a local sewer lline, which is not maintained by the Districts, for conveyance to the Districts' Diamond Bar Trunk S wer, located in Brea Canyon Road at Via Sorella. This 18 -inch diameter trunk sewer has a d sign capacity of 12.3 million gallons per day (mgd) and conveyed a peak flow of 5.5 mgd whe last measured in 2001. 2. The wastewater generated by the proposed project will be treated at the San Jose Creek ater Reclamation Plant (WRP) located adjacent to the City of Industry. The San Jose Creek W has a design capacity of 100 mgd and currently processes an average flow of 92.5 mgd. Wastes ater flows which exceed the capacity of the San Jose Creek WRP, and all sludge, are diverted to and treated at the Joint Water Pollution Control Plant (JWPCP) located in the City of Carson. 3. The expected average wastewater flow from the project site is 2,256 gallons per day. 4. The Districts are empowered by the California Health and Safety Code to charge a fee for the privilege of connecting (directly or indirectly) to the Districts' Sewerage System or increasing the existing strength and/or quantity of wastewater attributable to a particular parcel or opera ion already connected. This connection fee is required to construct an incremental expansion of the Sewerage System to accommodate the proposed project which will mitigate the impact ofthis prc'ect on the present Sewerage System. Payment of a connection fee will be required before a perm t to connect to the sewer is issued. A copy of the Connection Fee Information Sheet is enclosed for our convenience. For more specific information regarding the connection fee application procedure nd fees, please contact the Connection Fee Counter at extension 2727. 161 ReCVCIed Paper F. STAH1 Manager Mr. Jim DeStefano February 1P, 2002 In order for the Districts to conform with the requirements of the Federal Clean Air Act (C ), the design capacities of the Districts' wastewater treatment facilities are based on the regional growth forecast adopted by the Southern California Association ofGovernments (SCAG). Specific policics included in the development of the SCAG regional growth forecast are incorporated into the Air Quality Management Plan, which is prepared by the South Coast Air Quality Management Vistrict in order to improve air quality in the South Coast Air Basin as mandated by the C All expansions of Districts' facilities must be sized and service phased in a manner which ill be consistent with the SCAG regional growth forecast for the counties of Los Angeles, Orange, San Bernardino, Riverside, Ventura, and Imperial. The available capacity of the Districts' tre tment facilities will, therefore, be limited to levels associated with the approved growth identified by SCAG. As such, this letter does not constitute a guarantee of wastewater service, but is to advise you that the Districts intend to provide this service up to the Ievels which are legally permitled and to inform you of the currently existing capacity and any proposed expansion of the D tricts' facilities. If you have any questions, please contact the undersigned at (562) 699-7411, extension 27 Very truly yours, James F. Stahl Ruth I. Frazen Engineering Technician Planning & Property Management Section R]F:eg Enclosure ODMATCDOCS�D MS1Y613 511 INFORMATION SHEET FOR APPLICANTS PROPOSING TO CONNECT OR INCREASE THEIR DISCHARGE TO THE PROGRAM The County Sanitation Districts of Los Angeles County are empowered by the California Health and Saety Code n tio to charge a fee for the privilege of connecting to a Sanitation District's sewerage system. Your conn to a City or County sewer constitutes a connection to a Sanitation District's sewerage system as these sewers flow into a Sanitation District's system. The County Sanitation Districts of Los Angeles County provid for the conveyance, treatment, and disposal of your wastewater. PAYMENT OF A CONNECTION FEE TO THE COUNTY SANITATION DISTRICTS OF LOS ANGELES COUNTY WILL BE REQUIREDE EFORE A CITY OR THE COUNTY WILL ISSUE YOU A PERMIT TO CONNECT TO THE SEWER WHO IS REQUIRED TO PAY A CONNECTION FEE? (1) Anyone connecting to the sewerage system for the first time any structure located on a arcel(s) of land within a County Sanitation District of Los Angeles County. (2) Anyone increasing the quantity of wastewater discharged due to the construction of af ditional dwelling units on or a change inland usage of a parcel already connected to the sewerag system. (3) Anyone increasing the improvement square footage of a commercial or institutional arcel by more than 25 percent. (4) Anyone increasing the quantity and/or strength of wastewater from an industrial parte . (5) If you qualify for an Ad Valorem Tax or Demolition Credit, connection fee will be adjusted accordingly. II. HOW ARE THE CONNECTION FEES USED? The connection fees are used to provide additional conveyance, treatment, and disposal facilities capital facilities) which are made necessary by new users connecting to a Sanitation District's seweragc system or by existing users who significantly increase the quantity or strength of their wastewater dischar oge. The Connection Fee Program insures that all users pay their fair share for any necessary expansion of the system. III. HOW MUCH IS MY CONNECTION FEE? Your connection fee can be determined from the Connection Fee Schedule specific to the Sa� District in which your parcel(s) to be connected is located. A Sanitation District boundary attached to each corresponding Sanitation District Connection Fee Schedule. Your City or Count, permitting office has copies of the Connection Fee Schedule(s) and Sanitation District boundary for your parce](s). If you require verification of the Sanitation District in which your parcel is 1 please call the Sanitation Districts' information number listed under Item D{ below. IV. WHAT FORMS ARE REQUIRED" The Connection Fee application package consists of the following: nap is sewer V VI. VII. VIII. (1) Information Sheet for Applicants (this form) (2) Application for Sewer Connection (3) Connection Fee Schedule with Sanitation District Map (one schedule for each *Additional forms are required for Industrial Dischargers WHAT DO I NEED TO FILE? (1) Completed Application Form (2) A complete set of architectural blueprints (not required for connecting one single fair, (3) Fee Payment (checks payable to: County Sanitation Districts of Los Angeles County (4) Industrial applicants must file additional forms and follow the procedures as outlii application instructions WHERE DO I SUBMIT THE FORMS? District) Ily home) in the Residential, Commercial, and Institutional applicants should submit the above listed materials ither by mail or in person to: County Sanitation Districts of Los Angeles County Connection Fee Program, Room 130 1955 Workman Mill Road Whittier, CA 90601 Industrial applicants should submit the appropriate materials directly to the City or County offse which will issue the sewer connection permit. HOW LONG DOES IT TAKE TO PROCESS MY APPLICATION? Applications submitted by mail are generally processed and mailed within three working days of receipt. Applications brought in person are processed on the same day provided the application, supporting materials, and fee are satisfactory. Processing of large and/or complex projects may take longer. HOW DO I OBTAIN MY SEWER PERMIT TO CONNECT? documents for processing have been submitted. Present this appreved-stamped copv to theCity or County Office issuing sewer connection permits for your area at the time you apply for actu 1 sewer hookup. IX. HOW CAN I GET ADDITIONAL INFORMATION? If you require assistance or need additional information, please call the County Sanitation Distlricts of Los Angeles County at (562) 699-7411, extension 2727. X. WHAT ARE THE DISTRICTS' WORKING HOURS? The Districts' offices are open between the hours of 7:00 a.m. and 4:00 p.m., Monday through TY and between the hours of 7:00 a.m. and 3:00 p.m. on Friday, except holidays. When applying in applicants must be at the Connection Fee counter at least 30 minutes before closing time. L,%Rftn nf.mi co-fmmfo.wpd Re, J.4y 22, 2002 • ryeµ or ryr STATE OF CALIFORNIA \4 O4 VIA4,4 y tV C1 o* GOVERNOR'S OFFICE of PLANNING AND RESEARCH c'" .�„ Gray Davis State Clearinghouse JJ4 cnl 14nP�� Steven A. Nissen GOVERNOR DIRECTOR ACKNOWLEDGEMENT OF RECEIPT --7 5 DATE: February 20, 2002 TO: James De Stefano City of Diamond Bar 21825 Copely Drive Diamond Bar, CA 91765 RE: Summit Ridge Community/Senior Center S CH#: 2002021034 This is to acknowledge that the State Clearinghouse has received your environmental doc for state review. The review period assigned by the State Clearinghouse is: Review Start Date: February 7, 2002 Review End Date: March 8, 2002 We have distributed your document to the following agencies and departments: California Highway Patrol N Caltrans, District 7 Department of Conservation Department of Fish and Game, Region 5 Department of Parks and Recreation Native American Heritage Commission Office of Historic Preservation Regional Water Quality Control Board, Region 4 -� Resources Agency State Lands Commission The State Clearinghouse will provide a closing letter with any state agency comments to attention on the date following the close of the review period. Thank you for your participation in the State Clearinghouse review process. 1400 TENTH STREET P.O. BOX 3044 SACRAMENTO, CALIFORNIA 95812-3044 916-445-0613 FAX 916-323-3018 WWW.OPR.CA.GOVICLEARINGHOUSE.HTvIL INITIAL STUDY ND MITIGATED NEGATIVE DECLARA ION OR THE SUMMIT RI GE COMMUNITY/SENIOR CENTER PROJECT Prepared for: The City of Diamohd Bar James Deefano Deputy City M nager (909) 39 -5676 Prepared by: BonTerra Consulting 151 Kalmus Drive, Suite E-200 Costa Mesa, California 92626 (714) 444-9199 Contact: Thomas E. Smith, Jr.1 AICP February � , 2002 TABLE OF CONTENTS Section 1. INTRODUCTION ................................................. 1.1 Purpose of the Initial Study ................................... 1.2 Summary of Findings ...................................... . 1.3 Project Approval Process..................................... 1.4 Organization of the Initial Study ................................ 2. PROJECT LOCATION AND ENVIRONMENTAL SETTING ................ 2.1 Project Location ........................................... 2.2 Environmental Setting ....................................... 2.3 Project Objectives .......................................... 3. PROJECT DESCRIPTION ......................................... 3.1 Project Approvals Required ................................... 3.2 Project Characteristics ....................................... 3.3 Project Phasing ........................................... 4. ENVIRONMENTAL CHECKLIST FORM ............................... 5. ENVIRONMENTAL EVALUATION ................................... 6. REPORT PREPARERS AND CONTRIBUTORS ........................ 7. REFERENCES .................................................. Table No. 1 2 3 Exhibit 1 2 4 5 6 LIST OF TABLES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 ............................ I ............................. , LIST OF EXH181TS Pa e . 1-3 . 2-1 . 2-1 . 2-1 . 2-2 3-1 3-1 . 3-1 . 3-3 ... 4-1 6-1 ... 7-1 Page 5-19 5-20 5-20 Followvs Page Regional Location Map ... 2-2 Local Vicinity Map ................................................ 2-2 SitePlan .................................................. ... 3-1 Architectural Renderings ........................................... 3-1 Landscape Plan .................................................. 3-3 Project Impacts on Biological Resources ............................... 5-5 C-Mocun-ents and SetVngMAdministratoq)esktopM8 D13102.wpd Declaration i 1 MITIGATED NEGATIVE DECLARATION SECTION 1- INTRODUCTION 1.1 PURPOSE OF THE INITIAL STUDY The purpose of this Initial Study (IS) is to describe the proposed Summit Ridge Commun Center project, hereafter referred to as the proposed project, and provide an evaluat potential environmental effects associated with the project's construction and use. Tt been prepared pursuant to the California Environmental Quality Act (CEQA), as amend( Resources Code §21000 et seq.), and in accordance with the State CEQA Guidelines Code of Regulations, Title 14, §15000 et seq.). Senior of the IS has (Public Ilifomia Pursuant to Section 15367 of the State CEQA Guidelines, the City of Diamond Bar is he lead agency for the project. The lead agency is the public agency that has the principal resp risibility for carrying out or approving a project that may have a significant effect upon the enviro ment. 1.2 SUMMARY OF FINDINGS Based on the environmental checklist form prepared for the project and supporting envir ' analysis, the proposed construction of the proposed project would have no impact or significant impacts in the following environmental impact areas: Agricultural Resources • Mineral Resources • Hazards and Hazardous Materials • Public Services • Hydrology and Water Quality • Recreation ' Population and Housing Transportation/Traffic • Land Use and Planning Utilities and Service Systems ' The IS identifies potentially significant effects on the environment in the following impact areas: i • Aesthetics • Air Quality • Biological Resources • Cultural Resources • Geology & Soils • Noise Revisions to the project plans made by or agreed to by the City of Diamond Bar I proposed IS and Negative Declaration were released for public review would avoid the mitigate the effects to a point where clearly no significant impacts on the environment we Pursuant to Public Resources Code Section 21080 (c)(2), a Mitigated Negative Declarat has been prepared. 1.3 PROJECT APPROVAL PROCESS than )re the ects or occur. (MND) This IS and proposed MND have been submitted to potentially affected agencies and in ividuals. Notices of Availability of the IS and MND for review and comment have been posted o site and Diamond Bar City Hall. Newspaper notices announcing the availability of the ISI ND were published in the Inland Valley Daily Bulletin and in the San Gabriel Tribune. R ferenced documents are available for review at the City of Diamond Bar Community and Dev1plopment CADocuments and SettingsWdm nistrato6Desktnp\iS 013102.wpd Initial Study/Midgated 1 Summit Ridne CommunitvlSel' Center IServices Department. ' There will be a 30 -day public review period for the IS and proposed MND. The review pei lod has been established in accordance with Section 15073 of the CEQA guidelines. In reviewing the IS and proposed MND, affected public agencies and the interested public should focus on the t sufficiency of the document in identifying and analyzing the potential impacts on the environment and ways in which the potentially significant effects of the project are avoided or mitigated 'hrough components of the project. The environmental documentation is available for revie at the following locations: ' Diamond Bar Public Library 1061 South Grand Avenue ' Diamond Bar, California 91765 Comments on the analysis contained herein may be sent to the following: ' Jim DeStefano, Deputy City Manager City of Diamond Bar ' 21825 Copley Drive Diamond Bar, California 91765 Following receipt and evaluation of comments from agencies, organizations, and/or ind viduals, the City of Diamond Bar will determine whether any substantial new environmental issu as have been raised. If so, further documentation, such as an environmental impact report (E R) or a revised IS may be required. If not, the project and environmental documentation is sche Juled to ' be adopted by the Diamond Bar City Council on March 5, 2002. i CADovments and Sehings%AdministratahDesktopkiS 013102.wpd Initial 1 summit Ride Commun' /S nior Center ' 1.4 ORGANIZATION OF THE INITIAL. STUDY ' The IS is organized into the following sections: • Section 1 - Introduction. This section provides an introduction and overview d scribing the findings of the IS. • Section 2 - Project Location and Environmental Setting. This section provid s a brief ' description of the project location, the existing environmental setting of the projec site and vicinity, project objective and project history. • Section 3 - Project Description. This section provides a detailed descripti n of the physical and operational characteristics of the proposed project. • Section 4 - Environmental Checklist Form. The completed CEQA check ist form provides an overview of the potential impacts that may or may not result fro project implementation. The environmental checklist form also includes "mandatory fi dings of significance" required by CEQA. ' • Section 5 - Environmental Evaluation. This section contains an an lysis of environmental impacts identified in the environmental checklist and identifies itigation ' measures that have been recommended to eliminate potential significant effects o reduce them to a level that Is less than significant. • Section S -Report Preparers and Contributors. This section identifies those in ividuals responsible for preparing and contributing to the IS and proposed MND. • Section 7 - References. This section identifies those references used in prepa ation of the IS. • Section 8 - Determination. A statement on the determination that a IVIND is the ' appropriate environmental documentation is included in this section. • Section 9 - Responses to Comments. This section contains the comments that were ' received during the public review period and the prepared responses to those co T ments. • Section 10 - Mitigation Monitoring Program. This section contains the P Monitoring Program prepared in compliance with Public Resources Code 21081 C.Mocuments and Setfings%Adn4nistratoSDesktapU5 013102.wpd Summit F ' SECTION 2 - PROJECT LOCATION AND ENVIRONMENTAL SETTING 2.1 PROJECT LOCATION The proposed project site consists of 7 acres within the northern portion of the existing ' Summit Ridge Park on the northwest corner of Grand Avenue and Summit Ridge D eastern portion of the City of Diamond Bar, Los Angeles County, California. The region and local vicinity of the project site are depicted in Exhibits 1 and 2, respectively. Vehicu ' to the project site would be provided from an existing entrance on Summit Ridge Dr revised entrance on Grand Avenue. Regional access to the project site would be provii State Route 57 freeway (SR -57). The project site is bounded to the south by Grand A� ' single-family estate homes, to the east by Summit Ridge Drive and single-family homes, north and west by vacant land. 2.2 ENVIRONMENTAL SETTING ' The project site consists of the existing 17.3 acre Summit Ridge Park in the City of Diz The park consists of open turf play areas and a baseball diamond, two sandbox play ' swings and a modular play gym, and a fitness trail with isometric exercise stations. p the park contains a restroom facility and picnic tables, including a covered picnic ar tables and two barbecues in the northeastern portion of the project site. In the northeaE ' of the park is an unpaved helicopter pad. The perimeter of the park is landscaped pr eucalyptus trees and is partially blocked from view by surrounding residences. ' The project site is designated in the City of Diamond Bar general plan as a park and is: a residential development zone. The site slopes downhill from north to south. Eievatio the project site range from approximately 1,160 feet above mean sea level (msl) to 1 ' above msl. The following identifies the land uses surrounding the project site as we general plan land use designations of surrounding areas. Surrounding Land Uses: North: Vacant Land South: Rural Residential ' East: Low Density Residential West: Vacant Land and Low Density Residential 1 General Plan Designations for Surrounding Areas: North: Planning Area 2/Specific Plan Overlay South: Rural Residential (max. 1 dwelling unit (du)/acre) East: Low Density Residential (max. 3 du/acre) West: Planning Area 2/Specific Plan Overlay and Low Density Residential (max. 3 Zoning Designations of Surrounding Areas: North: Residential Planned Development Zone (RPD) 1 du/10,000 ft2 South: Single Family Residential (R-1) 1 du/40,000 square feet (W) East: Residential Planned Development Zone (RPD) 1 du/10,000 ft2 West: Single Family Residential (R-1) 1 du/8,000 ft2 CAD=rnantsand Set1JngsWdrrin1stratwV)wMopM$ 01310Zwpd InNal StudylMittgated Negative 7.3 acre re in the location r access ,e and a �d by the !nue and nd to the Bar. with with six ri extent rily with ;oneo as is within 250 feet II as the i 11 C C i i i summit 2.3 PROJECT OBJECTIVES A consultant team and task force was appointed by the Diamond Bar City Council in 1998 to make recommendations regarding the development of a Civic Center and community facilities to serve the residents of the City of Diamond Bar. The task force considered the development anc content of six different types of community facilities during the process. Those facilities consisted of a City Nall, community center, library, performing arts center, senior center, and sports comp) ax. The task force also recognized that many types of uses could be accommodated in more t lan one facility. With implementation of the proposed project, two of the previously mentioned facilitiesould be provided. The project objectives are as follows: 1. To construct a community center with a dedicated senior center and youth center. CADotuments and Setaings'AdrrinistraloeCeskt US 019102.wpd Bakersfield Aageles National Forest Santa Edwards Air, Foo Use �C e P n'-. Los Angeles 0 c ftf f 4J r- 1713 Angeles NatloaaF Forest In Project Los Location Santa atalm■ Island Regional Location Summit Ridge Community Center and Library Project 10 0 10 20 Miles 1 Ckvelane Nuanal Camp Pendleton Seth C.4gwio Wilderness Arca hibit i C 0 N$ U L T I N G C� � f •:�S do A rJ Yt 4 ProJeCt n,. 4ru L.yy 9 1 • Egiu `enr c,nyP Location 1 e n r6drlj• + d y� Dr A� d YonYf 111 L{Y lRI� � 7/ pl•�rA . .PYO d SAr111p� 0 rro rro 4 . t°°o I J.49 S Pr ,\ _ �h'�h{~+oY°s\ x469, ~� �a �Mh\•P"•• - X% r•df�% 0-1�1 .4 , Source: US Census Bureal TIGER 2000 Local Vicinity E hibit Z Summit Ridge Community Center and Library Project w 0.25 0 0.25 0.5 Miles fCGj e c 0 N 5 V I T I N G Summit ISECTION 3 - PROJECT DESCRIPTION ' 3.1 PROJECT APPROVALS REQUIRED This IS and proposed MND is intended to serve as the primary environmental document for all ' actions associated with the proposed project, including project construction and operation. In addition, this is the primary reference document in the formulation and implementation of a mitigation monitoring program for the proposed project. The anticipated discretionary apr rovals required for the project are identified below: ' Lead Agency City of Diamond Bar • Approval of the Mitigated Negative Declaration ' • Approval of the Plans and Specifications for the Summit Ridge Community/Senior Cer ter Responsible Agency Regional Water Quality Control Board, Los Angeles Region ' Approval of a Stormwater Pollution Prevention Plan (SWPPP) prior to initiation of project grading ' 3.2 PROJECT CHARACTERISTICS The proposed project would be developed on the existing Summit Ridge Park site and would consist of a 22,560 square foot Community/Senior Center, two parking areas for 262 standard and ' 20 handicapped accessible parking stalls, and a new vehicular access road into the project site from Grand Avenue. The entire project development site is approximately 310, 000 squa a feet in size (approximately seven acres). The proposed site plan and architectural renderings of the ' Community/Senior Center are presented in Exhibits 3 and 4 respectively. Community/Senior Center The Community/Senior Center will consist of the following components (final, as constructed room size and design layout may vary somewhat from that presented in following): • Dedicated Senior Area: the senior area will consist of approximately 1,550 square fe t with a coffee bar, kitchenette, sink and cabinets, and computers. This area will be use I on a ' daily basis for small group functions, card games, or other passive recreational act vities. The room will be available to each of the City's four different senior clubs at differeni times during the week. ' Crafts Room: The crafts room will consist of approximately 500 square feet con aining oversized sink, cabinets., and work counters. This area may be used for arts and crafts ' programs for residents of all ages including painting, watercolor, jewelry, ceramics, drawing, sculpture, pottery, floral design, etc. i I c:Mownwts and $etdng5WdrniNstratorl3mktopUs 013102.Ywd 3-1 Initial Study/Mitigated Negative 1 1 1 1 1 1 1 1 1 v U v a U t Uw TO n . wow maw - "IN --Ulm milk muftL_ I 0 Li ' ' Summit Rid a CommunitylSenbr • Youth Actives Area: The youth activity area will consist of approximately 1,000 squE Center re feet with a ballet bar, wall cabinets, and possibly a movable partition system. This area i nay be ' used for youth activities including after-school programs, classes and vacation science day camps, music camps, martial arts, tumbling, dance, camps, youth and gymnastics. • Homework Room: The homework room will consist of approximately 400 square fe t with ' a possible movable partition system. This room may be used for after-school tutoring programs and other classroom activities such as math and reading classes. ' • Child _Play Area: The child play area will consist of an approximate 1,000 square foot indoor area and an approximate 1,400 square foot outdoor area. The indoor area will include counter tops and cabinets, and a children's restroom. The indoor area can be Used for a Tiny Tots pre-school program. The outdoor area will have a playground area furnish d with ' "Miracle Park" modular recreational equipment. ' • Computer Room: The computer room will consist of approximately 330 square feet to accommodate eight to 15 computers and three to five printers. ' • Banquet Room: The banquet room will consist of 7,135 square feet plus an additiolial 365 square foot raised platform. This room could be configured for weddings, large dinner parties, fund raising events, conferences, and seminars. When not in use for gath rings, t the banquet room may be used for other activities such as dance, gymnastics, tumbling, aerobics, etc. • Kitchen: The kitchenwill consistof approximately 1,125 square feet containing a convection ection ' oven, stainless steel counter tops, three -section sink, storage units, refrigerator/f eezer, steamer ice machine, stove top, etc. This facility will meet commercial kitchen sta idards of the County Health Department. • Restroom Facilities: The project will provide eight male water closets/urinals and 15 'emale water closets at locations throughout the facility. ' Parkins Parking at the proposed Community/Senior Center will consist of two main lots in the north estern and northeastern portions of the project site and an overflow parking area adjacent to the prc posed access road with entry from Grand Avenue. Total proposed parking (exclusive of parking spaces ' in the existing parking lot along Grand Avenue) consists of 262 standard a id 20 disabled/accessible parking spaces. The City Development Code requires seven disabled g arking spaces for a facility of this size. However, given the inclusion of a senior center in the facility, 13 ' additional disabled/accessible parking spaces have been provided. Landscaping The proposed project includes extensive landscaping and exterior treatments utilizing wood, stone, and earth toned concrete to give a natural/classic expression. A motor court located at the Community/Senior Center entrance will incorporate concrete -cast cobblestone, an expansive ' landscaped park area, and a fountain and water feature which flows to a pond within a gardE n area in the north -central portion of the project site. Two additional garden areas are proposec in the eastern, and western portions of the project site. The eastern garden consists of turf c vered, ' earthen berms with a decomposed granite walkway and concrete seating. The western ga den is surrounded by a circular, decomposed granite walkway and contains inlaid broken concr to and 1 CADoarments and SettingMAdrrnistrdtoeOeskWpUS 013102.wpd Initial Study/Mitigated Negative summit ' vegetation. All three gardens are connected by a decomposed granite walkway. The pr posed project has incorporated extensive native vegetation into the landscape plan. The landscape plan ' is provided in Exhibit 5. Existing landscaped areas of Summit Ridge Park that would be disrupted by construction of the proposed project will be replanted and rehabitated to blend into the newly landscaped areas. ' 3.3 PROJECT PHASING The proposed project would be constructed in one phase. Site grading is projected to bin in August 2002. Building construction would begin in late summer 2002. Occupancy is proje ed for December 2003. ■ C--Z=r (s and SeIbngstAdminlstratoADesktopVIS 013102.wpd ::? 0 A-, z t � W V U .o c m a � g � v � CL H J c�� 1 SECTION 4 - ENVIRONMENTAL CHECKLIST FORM i i i This section includes the completed environmental checklist farm for the proposed prof ct. The checklist is used to assist in evaluating the potential environmental impacts of the proposed project. The checklist identifies potential project effects using the following categories: (1) Potentially Significant impact; (2) Potentially Significant Unless Mitigation Incorporated; (3) Le s Than Significant Impact; and, (4) No Impact. Substantiation and clarification for each checklist response is provided in Section 5 (Environmental Evaluation) as required by CEQA. Included in each discussion are mitigation measures, as appropriate, that are recommended for implemen ation of the Summit Ridge Community/Senior Center. CADocumanLs and SMnpclAdmin]$t ator5D8*topVS 013102.wpd 4-1 Initial StudyiM tfgated Negative i J i C-,0ocuamts and SMngsWnrinistrator%Desktw4S 013102.wpd 4-2 initial Study/Mitigated Negative Less Than ENVIRONMENTAL ISSUES Potentially Significant less Than (see attachments for information sources) Significant With Significant No Impact Mitigation Impact Impact i. - ' AESTHETICS -Would -the p rd ect: a) Have a substantial adverse effect on a scenic vista? ❑ ❑ ❑ ■ b) Substantially damage scenic resources, Including, but ❑ ❑ ❑ ■ not limited to, trees, rock outcroppings, and historic buildin s within a state scenic highway? c) Substantially degrade the existing visual character or ❑ ❑ ■ ❑ quality of the site and its surroundings? d) Create a new source of substantial light or glare which ❑ ■ ❑ p would adverse affect day or nighttime views In the area? 11 AGRICLILTLTRAt. 1FtESOURCf S Ir determEning whether Impacts to agricultiira! -resources aria gniti envlronfnental;;effectia,,`lead ;agenraes =may refer td tal)(Ornia+4gricultural land Evaluatfprt- .an nd.'Site ;tilssessntent M)odet (1997) prepared..by" the,t;§ilifomia dept 0f. Gnn`sarvabon.as an optional, mbdei use In ast ssin1rtt acts tangy ricuttLire.and;farmtand Would the' ro act. a) Convert Prime Farmland, unique Farmland, or ❑ ❑ ❑ ■ Farmland of Statewide Importance (Farmland), as shown on the maps prepared pursuant to the Farmland Mapping and Monitoring Program of the California Resources Agency,to non-agricultural use? b) Conflict with existing zoning for agricultural use, or a ❑ ❑ ❑ ■ Williamson Act contract? c) Involve other changes in the existing environment ❑ ❑ ❑ ■ which, due to their location or nature, could result in conversion of Farmland to non-agricultural use? III `,AIR Q644 .liY-=V�1�rere $`ppi�catil®,the signPflcance materia esiabrshed by the appiir.able aNpality ►»a agement`. alr.: "llutiont6ri l_dlstd6trria ate -t lied�d n,to' r ke the followln :aeterrnfrsatidns.= lNdtild fs'e. ei t. ` - -` a) Conflict with or obstruct implementation of the ❑ ■ ❑ ❑ applicable air quality plan? b) Violate any air quality standard or contribute ❑ ■ ❑ ❑ substantially to an existing or projected air quality Violation? G) Result in a cumulatively considerable net increase of ❑ ■ ❑ ❑ any criteria pollutant for which the project region is in non -attainment under an applicable federal or state ambient air quality standard (including releasing emissions which exceed quantitative thresholds for ozone recursors)? d) Expose sensitive receptors to substantial pollutant ❑ ■ ❑ ❑ ooncentrations? e) Create objectionable odors affecting a substantial ❑ ❑ ❑ ■ number of people? C-,0ocuamts and SMngsWnrinistrator%Desktw4S 013102.wpd 4-2 initial Study/Mitigated Negative Less Than ENVIRONMENTAL ISSUES Potentially Significant less Than (see attachments for information sources) Significant With Significant No Impact Mitigation Impact Impact IV. BIOLOGICAL RESOURCES-Mouldtheproject:-' ` > a) Have a substantial adverse effect, either directly or ❑ ❑ ■ ❑ through habitat modification, on any species Identified as a candidate, sensitive, or special status species In local or regional plans, policies, or regulations, or by the California Department of Fish and Game or U.S. Fish and Wildlife Service? b) Have a substantial adverse effect on any riparian ❑ ❑ ❑ ■ habitat or other sensitive natural community identified in local or regional plans, policies, regulations, orbythe California Department of Fish and Game or U.S. Fish and Wildlife Service? c) Have a substantial adverse effect on federally ❑ ❑ ❑ ■ protected wetlands as defined by Section 404 of the Clean Water Act (including, but not limited to, marsh, vernal pool, coastal, etc.) through direct removal, filling, hydrolog ical interruption, or other means? d) Interfere substantially with the movement of any native ❑ ❑ p ■ resident or migratory fish or wildlife species or with established native resident or migratory wildlife corridors, or impede the use of native nursery sites? e) Conflictwith any local policies or ordinances protecting ❑ ■ ❑ q biological resources, such as a tree preservation policy or ordinance? f) Conflict with the provisions of an adopted Habitat ❑ ❑ ❑ ■ Conservation Plan, Natural Community Conservation Plan, or other approved local, regional, or state habitat conservationplan? 11... ULTURAL 12E5OURCES�Wauid the io ect° a) Cause a substantial adverse change in the significance ❑ ■ ❑ ❑ of a historical resource as defined jn_§ 95064.5? b) Cause a substantial adverse change in the significance ❑ ■ ❑ ❑ of an archaeological resource pursuant to §15064.5? c) Directly or indirectly destroy a unique paleontological ❑ ■ ❑ ❑ resource or site or unique geological feature? d) Disturb any human resources, including those interred 0 ■ ❑ ❑ outside of formal cemeteries? i C:Mocamaots and SeWngsSAdminlswtaN)ewdoplis 013102.wpd Initial Study/Mitigated Negative Less Than ENVIRONMENTAL ISSUES Potentially Significant Less Than (see attachments for Information sources) Significant With Significant No Impact Mitigation Impact mpact VI. GEOLOGY AND SOtLS=Would the ro ect: a) Expose people or structures to potential substantial adverse effects, including the risk of loss, injury, or death involving: I) Rupture of a known earthquake fault, as delineated ❑ ❑ ❑ on the most recent Alquist-Pdolo Earthquake Fault Zoning Map issues by the State Geologist for the area or based on other substantial evidence of a known fault? Refer to Division of Mines and Geology Special Publication 42. ii) Strong seismic ground shaking? ❑ ❑ ■ ❑ III) Seismic -related ground failure, Including ❑ ❑ ❑ ■ liquefaction? iv Landslides? ❑ ❑ ■ ❑ b) Result in a substantial soil erosion or the loss of ❑ Ll ■ ❑ topsoil? c) Be located on a geologic unit or soil that is unstable, or ❑ ❑ ■ ❑ that would become unstable as a result of the project, and potentially result In onsite or offsite landslide, lateral spreading, subsidence, liquefaction, or collapse? d) Be located on expansive soil, as defined in Table 16-1- ❑ © ■ ❑ B of the Uniform Building Code (1994), creating substantial risks to life or roe e) Have soils Incapable of adequately supporting the use ❑ ❑ ❑ of septic tanks or alternative waste water disposal systems where sewers are not available for the disposal of waste water? VIV.; DS AND WA6E6 t MATERIALS-Moufd the na 6c a) Create a significant hazard to the public or the 0 ❑ p ■ environment through the routine transport, use, or disposal of hazardous materials? b) Create a significant hazard to the public or the ❑ ❑ ❑ ■ environment through reasonably foreseeable upset and accident conditions involving the release of hazardous materials into the environment? c) Emit hazardous emissions or handle hazardous or ❑ ❑ ❑ ■ acutely hazardous materials, substances, or waste within one -quarter -mile of an existing or proposed school? d) Be located on a site which is included on a list of ❑ Cl ❑ ■ hazardous materials sites compiled pursuant to Government Code Section 65962.5 and, as a result, would it create a significant hazard to the public or the environment? C:Mocamaots and SeWngsSAdminlswtaN)ewdoplis 013102.wpd Initial Study/Mitigated Negative 1� i iJ Center 1 C:*=rnents and S6Wngs1Adn*"WraWADe0ktopUS 013102.wpd 45 Less Than ENVIRONMENTAL ISSUES potentially Significant Less Than (see attachments for Information sources) Significant With Significant No Impact Mitigation Impact Impact e) For a project located within an airport land use pian or, ❑ ❑ ❑ ■ where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project result in a safety hazard or people residing or working in a project area? f) For a project within the vicinity of a private airstrip, ❑ ❑ ❑ ■ would the project result in a safety hazard for people residing or workIn2 in the project area? g) Impair implementation of or physically interfere with an ❑ ❑ ❑ ■ adopted emergency response plan or emergency evacuation Ian? h) Expose people orstructures to a significant risk of loss, ❑ ❑ ■ ❑ injury, or death involving wildland fires, Including where wildiands are adjacent to urbanized areas or where residences are intermixed with wildlands? VIII. HYDROLOGY ;AN0 WATeft QUA6,1 Vlfould'the ro ct a) Violate any water quality standards or waste discharge ❑ ■ ❑ ❑ requirements? b) Substantially deplete groundwater supplies or interfere ❑ ❑ la ■ substantially with groundwater recharge such thatthere would be a net deficit in aquifer volume or a lowering of the local groundwater table level (e.g., the production rate of pre-existing nearby wells would drop to a level which would not support existing land uses or planned uses for which permits have been ranted? c) Substantially alter the existing drainage pattern of the ❑ ❑ ❑ ■ site or area, including through the alteration of the course of a stream or river, in a manner which would result In substantial erosion or siltation onsite or offsite? d) Substantially alter the existing drainage pattern of the ❑ ❑ ❑ ■ site or area, including through the alteration of the course of a stream or river, or substantially increase the rate or amount of surface runoff in a manner which would result in flooding onsite or offsite? e) Create or contribute runoff water which would exceed ❑ ❑ ❑ ■ the capacity of existing or planned stormwater drainage systems or provide substantial additional sources of Mutant runoff? f) Otherwise substantially degrade water uality? ❑ ❑ ❑ ■ g) Place housing within a 1Myear flood hazard area as ❑ ❑ ❑ ■ mapped on a federal Flood Hazard Boundary or Flood Insurance (tate Map or other flood hazard delineation map? h) Place within a 100 -year flood hazard area structures ❑ ❑ ❑ ■ which would im ede or redirect floog flows? 1 C:*=rnents and S6Wngs1Adn*"WraWADe0ktopUS 013102.wpd 45 i Center 1 C:V=rnenfs and sentngs%Adn in1etraro6oes1dopu5 013102.wpd 4-6 InNal 5tudy/Mitigeted Negative Less Than ENVIRONMENTAL ISSUES Potentially Significant Less Than (see attachments for information sources) Significant With Significant No Impact Mitigation Impact I Mpact I) Expose people or structures to a significant risk of loss, ❑ ❑ ❑ ■ Injury, or death involving flooding, Including flooding as a result of the failure of a levee or dam? j) Inundation by selche, tsunami, or mudflow? E3 ❑ ❑ ■ IX. I`ANp USEAAND PLANNING=WOuid the'! ro ect . a) Physically divide an established community? ❑ ❑ ❑ ■ b) Conflict with any applicable land use pians, policy, or ❑ ❑ ■ ❑ regulation of an agency with jurisdiction over the project (including, but not limited to the general plan, specific plan, local coastal program, or zoning ordinance) adopted for the purpose of avoiding or mitigating an environmental effect? c) Conflict with any applicable habitat conservation plan ❑ ❑ ❑ ■ or natural community conservation Ian? "'Idthe iso act. X, 'MINERAL iRESOURCESw*ou a) Result in the loss of availability of a known mineral ❑ ❑ ❑ ■ resource that would be of value to the region and the residents of the state? b) Result in the loss of availability of a locally -important ❑ ❑ ❑ ■ mineral resource recovery site delineated on a local eneral Dian, specific plan, or other land useplan? XI. NOISE W ould •the ro "& result . a) Exposure of persons to or generation of noise levels In ❑ ❑ ■ ❑ excess of standards established in the local general plan or noise ordinance, or applicable standards of other a encies? b) Exposure of persons to or generation of excessive ❑ ❑ ■ ❑ roundbome vibration or groundborne noise levels? c) A substantial permanent increase In ambient noise ❑ ❑ ■ ❑ levels in the project vicinity above levels existing without theproject? d) A substantial temporary or periodic increase in ambient ❑ ❑ ■ ❑ noise levels in the project vicinity above levels existing without theproject? e) For a project located within an airport land use plan or, ❑ ❑ ❑ ■ where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project expose people residing or working in the project area to excessive noise levels? f) For a project within the vicinity of a private airstrip, ❑ ❑ ❑ ■ would the project expose people residing or working in the project area to excessive noise levels? 1 C:V=rnenfs and sentngs%Adn in1etraro6oes1dopu5 013102.wpd 4-6 InNal 5tudy/Mitigeted Negative Summit Ridge CommunitWSerkor Center I C.Tocunwls and SettlrgsWdministratorlDeWopllS 013102.wpd 4-7 Less Than ENVIRONMENTAL ISSUES Potentially Significant Less Than (see attachments for Information sources) Significant With Significant No Impact Mitigation Impact Impact XII.POPULATION AND HOUSING-Wo'ald<the ro ect:." a) Induce substantial population growth in an area, either C1 ❑ ❑ ■ directly (for example, by proposing new homes and businesses) or indirectly (for example, through the extension of roads or other infrastructure)? b) Displace substantial numbers of existing housing, ❑ ❑ ❑ ■ necessitating the construction of replacement housing elsewhere? c) Displace substantial numbers of people, necessitating ❑ p ❑ ■ the construction of replacement housing elsewhere? XIIL 'PUBLIC SERVICES a) Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered govemrnentfacil Kies, need for newor physically altered government facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times, or other performance objectives for any of the public services: Fire protection? ❑ ■ ❑ Police protection? ❑ ❑ ■ ❑ Schools? ❑ ❑ ❑ ■ Paries? ❑ ❑ ❑ ■ Other public facilities? ❑ ❑ ❑ ■ XI':ECIATION a) Would the project increase the use of existing ❑ ❑ ❑ ■ neighborhood and regional parks or other recreational facilities such that substantial physical deterioration of the facilitv would occur or be accelerated? b) Does the project include recreational facilities or ❑ ❑ ■ ❑ require the construction or expansion of recreational facilities which might have an adverse physical effect on the environment? XV. TRANSPORTATIONrMAFFIC-4W6uld:th4 Oroject a) Cause an increase in traffic which is substantial in ❑ ❑ ■ ❑ relation to the existing traffic load and capacity of the street system (i.e., result in a substantial increase in either the number of vehicle trips, the volume to capacityratio on roads, or con estion at Intersections)? b) Exceed, either individually or cumulatively, a level of ❑ ❑ ■ ❑ service standard established by the county congestion management agency for designated roads or highways? I C.Tocunwls and SettlrgsWdministratorlDeWopllS 013102.wpd 4-7 r Less Than ENVIRONMENTAL ISSUES Potentially Significant Less Than (see attachments for information sources) Significant With Significant No Impact Mitigation Impact I mpact c) Result in a change in air traffic patterns, Including Cl ❑ ❑ ■ either an increase in traffic levels or change in location that results in substantial safety risks? d) Substantially increase hazards due to a design feature ❑ ❑ ❑ ■ (e.g., sharp curves or dangerous Intersections) or incompatible uses a farm equipment)? e) Result in inadequate emergency access? ❑ ❑ ❑ ■ f) Result in inadequate parking capacity? ❑ ❑ ❑ ■ g) Conflict with adopted policies, pians, or programs ❑ ❑ ❑ ■ supporting alternative transportation (e.g., bus turnouts, bicycle racks)? XVI.':UTILITIES.AND SERVICE;kYSTEMS�'=Would.the ro'ect a) Exceed wastewater treatment requirements of the ❑ © ■ ❑ applicableReglianCWater Quality Control Board? b) Require or result in the construction of new water or ❑ ❑ ■ ❑ wastewater treatment facilities or expansion of existing facilities, the construction of which oould cause si nificant environmental effects? c) Require or result in the construction of new stormwater ❑ ❑ ■ ❑ drainage facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? d) Have sufficient water supplies available to serve the ❑ ❑ ■ ❑ projectfrom existing entitlements and resources, orare new or expanded entitlements needed? e) Result in a determination by the wastewater treatment ❑ ❑ ■ ❑ provider which serves or may serve the project that it has inadequate capacity to serve the project's projected demand in addition to the provider's existing commitments? f) Be served by a landfill with sufficient permitted capacity ❑ ❑ ■ ❑ to accommodate the project's solid waste disposal needs? g) Comply with federal, state, and local statutes and ❑ ❑ ❑ ■ regulations related to solid waste? ENVIRONMENTAL ISSUES (see attachments for information sources) Less Than Potentially Significant Less Than Significant With Significant Center No a. Does the project have the potential to degrade the El ■ p ❑ quality of the environment, substantially reduce the habitat of a fish orwildlife species, cause a fish orwild- life population to drop below sell -sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of rare or endangered plants or animals, or eliminate important examples of the major periods of California history or rehisto b. Does the project have the potential to achieve short- ❑ ❑ 0 ■ term environmental goals to the disadvantage of long- term environmental goals? c. Does the project have environmental effects which will ❑ p p ■ cause substantial adverse effects on human beings, either diregy or indirectly? d. Does the project have impacts that are individually ❑ ❑ ❑ ■ limited, but cumulatively considerable? ("Cumulatively considerable means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current projects, and the effects of probable future projects)? CAD=rnants and 5el ing$%AdrrinishatDeDesktop'JS 013102.wpd 4-9 Negative Summit Ridge Cnmmur. SECTION .5 -- ENVIRONMENTAL EVALUATION 1. AESTHETICS—Would the project. a) Have a substantial adverse effect on a scenic vista? ' b) Substantially damage scenic resources, including, but not limited to, outcroppings, and historic buildings within a state scenic highway? IJ 11 i J L." No Impact. The project site is not located in the vicinity of any designated scenic highways nor would it impede views of scenic resources. There are no scenic re rock outcroppings, or historic buildings located on or adjacent to the project site. c) Substantially degrade the existing visual character or quality of the site surroundings? rock or its Less than Significant Impact. The project site consists of an existing park. The Droject site would be visible from Grand Avenue, Summit Ridge Drive, and residences to the south, east and west. The greatest number of viewers would be along Grand Avenue due to the volume of passing traffic. The project would not substantially affect views from vantage points surrounding ti le site. Views from the south, east and west would not be obstructed. Existing views froa these residences would be altered; however, construction of the proposed building on the roject site would not substantially alter the existing condition because it is set back more th an 300 feet from Grand Avenue. Furthermore, the project site is not a focal point foi these viewsheds. The background view of the surrounding hills are prominent visual f atures from most structures in the project vicinity. These views would not be impacted by the proposed project. Landscaping throughout the park and on the perimeter of the project site would serve to soften the visual appearance of the proposed structure and parking areas. The project would be compatible with the visual character and/or quality of the existing park and surrounding residential land uses and would therefore not have an adverse effect on the visual character of the study area. d) Create a new source of substantial light or glare which would adversely or nighttime views in the area? Less than Significant with Mitigation. The proposed project would inv construction of a Community/Senior Center, and associated landscaped an parking. The proposed structures would include exterior windows and other r surfaces and nighttime lighting, and parking lots would require lighting for Reflective surfaces could create a source of glare for adjacent residents and r lighting associated with the proposed project could be visible from adjacent re areas. However, implementation of the mitigation program would reduce potential to a less than significant level. C:U=n*nts and SeWngs%da iWsnatorU3a&UopV6 013102.wpd Initial day the and L i -i� i MITIGATION PROGRAM MM 1-1 To minimize excessive light and glare, building exteriors shall use a low reflectance glass. Mirrored glass and other highly reflective building aterials shall not be used on the exterior of the building. MM 1-2 Plant material, sidewalk paving, and other architectural design features Included in the project landscape plans shall be incorporated on and around buildings to decrease reflectivity of constructed facilities and light and glare towarddjacent residences. MM 1-3 Outside light fixtures shall be consistent with the City of Diamond Bar uilding Code, and the National Electrical Code, and shall be designed and installed at downward angles. Exterior lighting fixtures shall use low glare, shielded fixtures to reduce light intrusion onto adjacent land uses and open space. With application of the mitigation program, the proposed project would note suit in significant aesthetics impacts. No additional mitigation is required. Il. AGRICULTURAL RESOURCES: Would the project. a) Convert Prime Farmland, Unique Farmland, or Farmland of Statewide Imp rtance (Farmland), as shown on:the maps prepared pursuant to the Farmland Map Ing and Monitoring Program of the Callfornia Resources Agency, to non-agricultu I use? b) Conflict with existing zoning for agricultural use, or a Williamson Act cont ct? c) Involve other changes in the existing environment which, due to their loc tion or nature, could result in conversion of Farmland, to non-agricultural use? No Impact. The proposed project site consists of an existing park. The proposec project would not convert farmland to non-agricultural use. The site is not covered by a W1 liamson Act Contract nor located on land designated Prime Farmland, Unique Farm and, or Farmland of Statewide Importance, according to 1997 Natural Resource Cons rvation Service mapping. No agricultural resources impacts are anticipated. Ill. AIR QUALITY Would the project a) Conflict with or obstruct implementation of the applicable air quality plan? b) Violate any air quality.standard or contribute substantially to an existing or pjected air quality violation? ' c) Result in a cumulatively considerable net increase of any criteria pollutant for which the project region is in non -attainment under an applicable federal or state z mbient air quality standard (including releasing emissions which exceed quar titative thresholds for ozone precursors)? d) Expose sensitive receptors to substantial pollutant concentrations? ' Less than Significant with Mitigation. California is divided by the Calif rnia Air Resources Board (GARB) into air basins which share similar meteorological and topographical features. The project site is within the South Coast Air Basin (S AB), a 6,600 square mile area comprised of Orange County and the non -desert portion of Los Angeles, Riverside, and San Bernardino counties. The Basin's climate and topography are highly conducive to the formation and transport of air pollution. The air pollutants of reatest CADom menfs and SeWnP Ad[Nni5ftb 1D9sfdepLS 013102.wpd 5-2 lnitia! StudyftUgated NegaVve daration i r center concern in the SCAB are ozone (03), carbon monoxide (CO), and fine particulat matter (PM,,). Peak concentrations have dropped significantly throughout the air basin as a result of strict new emission controls and reformulated gasoline sold in winter months. The SCAB is under the jurisdiction of the South Coast Air Quality Management District (SCAQMD). Diamond Bar is in the Pomona/Walnut Valley Air Monitoring Subregion Source Receptor Area 10 (SRA -10). The pollutant for which SRA -10 of the CAB is designated a non -attainment area for national ambient standards is Ozone (03). 03 is a colorless, odorless pollutant formed by a chemical reaction between volatile organic compounds (VOCs) and oxides of nitrogen (NO,)In the presence of sunlight. The Orimary sources of VOCs and NOX are mobile, including cars, trucks, buses, agricultral and construction equipment. SRA -10 does not currently measure ambient PM,olevels. However, many subregior s within SCAG consistently exceed state standards fro PM10 concentrations. PM10 consists of fugitive dust caused by soil disturbances such as construction grading and causes a greater health risk than larger -sized particles, since these fine particles can be inhaled moi a easily and irritate the lungs by themselves and in combination with gases. A project's air quality impacts can be separated into short-term impacts from conc truction and long-term permanent impacts from project operations. The potential short -t rm and long-term impacts of the proposed project are discussed below. To determine whether emissions resulting from construction of a project are significant, the South C ast Air Quality Management District recommends significance thresholds in its CEQA A! Quality Handbook, revised in November 1999. The pollutants addressed by the .S AQMD thresholds include carbon monoxide (CO), sulfur oxides (SOX), nitrogen oxide (NOX), particulate matter (PM1 J, and reactive organic compounds. Based on the sim., of the project (approximately 7 acres) there is a low potential for PM,a emissions threshol Js to be exceeded by the proposed project. The SCAQMD has established a threshoic of 150 pounds per day, and 6.75 tons per quarter for PM,, emissions. The City has determined that these thresholds are appropriate for the project, in order to ensure egional consistency, and based on the best available scientific information. CONSTRUCTION -RELATED AIR QUALITY IMPACTS Air quality impacts of a project may occur during construction on both a regional and local scale. Construction impacts can include airborne dust from grading, demolition, and dirt hauling, and gaseous emissions from heavy equipment, delivery and dirt haulinc trucks, employee vehicles, and paints and coatings. The SCAQMD CEQA Handbook a timates that each acre of disturbed soil creates 26.4 pounds/day of PM,,. Based on the size of the project site, the entire site would be graded over a peri d of at least 10 days. This amount of grading would result in PM,, emissions of approximately 19 pounds per day, prior to implementation of standard conditions of approval. These emission levels would not exceed the SCAQMD's threshold for PM74. Addition lly, with implementation of the standard conditions of approval listed below, there wou!d be no cumulative impacts as fugitive dust emissions from areas previouslygraded would be eliminated by ensuring that these areas are watered as often as necessary each day in order to maintain a crust and prevent any dust from being released to the atm sphere. Therefore, short-term construction -related air quality impacts are not considered significant. C:T=unents and 8e0sgsSAdNn1stratorl 3mktop%1S 013102.wpd 5-3 initial 1 LONG-TERM OPERATIONAL EMISSIONS ' The primary source of operational emissions associated with the proposed projec be from residents using the Community/Senior Center and park, and employee travel to and from the project site. Based upon the relatively few traffic trips ' generated by the project (i.e., 421 average daily trips), emissions from this sourc considered significant. A comparatively small amount of gaseous emissions woul from natural gas and electricity usage. Therefore, the project would not have a sic long-term air quality impact from operations and would not conflict with implement the AQMP. i C J e) Create objectionable odors affecting a substantial number of people? No Impact. The proposed project involves the construction of a Community/Senior and would not involve uses which could create odors considered objection, surrounding residential uses. No impacts are anticipated. MITIGATION PROGRAM MM 3-3 All construction contractors shall comply with SCAQMD regulations, in Rule 402, the Nuisance Rule, and Rule 403, Fugitive Dust. Because tl undergoing grading is below the size for which Rule 403 requires that a 1 plan be developed and submitted to the District prior to beginning we exempt from this portion of the rule. However, the rule requires that all I projects apply at least one of the best available control measures for dust. To insure that the project is in full compliance with both dust regi and that there is no nuisance impact off-site, the contractor will impleme the following: • Moisten soil not more than 15 minutes prior to moving it. • Apply chemical stabilizers to disturbed surface areas (completed areas) within five days of completing grading or apply dust suppreE vegetation sufficient to maintain a stabilized surface. would ;r day is not occur Of to e area rading •k, it is rading all of or • Water exposed surfaces at least twice a day under calm conditions Ond as often as needed on windy days or during very dry weather in qder to maintain a surface crust and prevent the release of visible emissio s from the construction site. • Cease grading when winds exceed 25 miles per hour. IN Provide for street sweeping, as needed, on adjacent roadways to iemove dirt dropped by construction vehicles or mud which would oche se be carried off by trucks departing project sites. • Maintain two feet of freeboard capacity on all trucks hauling dirt. • Tightly cover all loads of dirt with a tarp on all trucks leaving the sito. • Apply extra water; if needed, to comply with provisions of SCAQ D Rule 402, Nuisance, to insure that no visible emissions from construction C.Tocumen".s and SetUngslAdrrinsstratoetDeskiopdS Oi3102.wpd tnFtla! 5tudy1M0gated Negative activities can be observed beyond the property line. ' After mitigation, all construction emissions will be reduced to a level considered les than significant. Mitigation measures, including adherence to Rule 402, will prevent ex osure of any adjacent sensitive receptors to adverse emissions. Operational emissions ar d local ' carbon monoxide concentrations are not significant and require no mitigation. Th re will be no significant adverse odors associated with the project during either construction or operation. ' IV. BIOLOGICAL RESOURCES—Would the project: ' a) Have a substantial adverse effect, either directly or through habitat modification, on any species identified as a candidate, sensitive, or special status species in I cal or regional plans, policies, or regulations, or by the California Department of Fish and ' Game or U.S. Fish and Wildlife Service? Less than Significant The project site consists primarily of developed and oma ental vegetation types of Summit Ridge Park and the disturbed area around the helipad, slatural vegetation types, including coastal sage scrub, coast live oak woodland, and no native grassland, occur on the dopes below the edges of the park. The distribution of veg tation types is shown in Exhibit fi. ' The native vegetation around the periphery of the park provides resources for 10ildlife. Common amphibian and reptile species observed or expected on the site ' include Pacific tree: 'frog (Hyla r9gilla), wester' toad (Sufo boreas), Pacific .slender sala ander (Batrachoseps pacifrcus), western fence lizard (Sceloporus occidentalls), side-botched lizard. (Uta stansburirrana), southern alligator lizard (Gerrhonotus multicarrnatus), opher ' snake (Pituophis melanoleucus), and westem;rattlesnake (Crotalus viridis). Comrr on bird species observed during the survey :include mourning dove (Zenaida macroura:), Anna's hummingbird (Calypte :ansa), Nuttall's woodpecker (Picoides nutialli), black ; hoebe (Sayornis nigricans), Say's phoebe (Sayornis says), westent scrub. jay (Aphe ocoma califomica), western bluebird (Sialia mexicana), northern mockingbird (Mimus poly Ibi. . oedarwaxwing (Bombycilla cedrorum), yellow-rumped warbler (Dendroica coronate , white- crowned sparrow (Zonotdchie leucophrys), lesser goldfinch (Carduelis psaltria), an house finch (Carpodacus mexicanus). The northern harrier (Circus cyarjeus) was the onl raptor (bird of prey) species Observed during the survey, and would be expected to ne t in the grassland ;adjacent to the park. Other common raptor species, such as the Ar ierican kestrel (Falco sparvedus) and red-shouldered hawk (Buteo lineatus), are exp ed to forage and potentially nest onsite.:Mammal species orevidence of their presence ot served on the project site include desert cottontail (Sylvilagus audubonir) and coyote (Canis latrans). Coastal sage scrub occurs along the slopes below the edge of the park and ins ttered ' patches within the park and adjacent to landscaped areas, including the slope betw Ben the helipad and Summit Ridge Drive. Sage scrub Is considered a special status vegetat on type because of its high potential to support Threatened and Endangered wildlife species, ' including the coastal Califomia gnatcatcher (Polloptile califomica califomica). The pi oposed project would impact approximately 3.63 acres of.coastal sage scrub habitat. The coastal California gnatcatcher has been reported in the Cities of Walnut and Yorba Linda, ir Bonelli I Regional Park and in the Chino Hills (CDFG 2001). The project site is not locatep within critical habitat for the coastal California gnatcatcher and potential for coastal C lifomia CAMcumerft &W SoWngslAdrNrk*, 50esktop 013102mpd 5-5 F, r C n The project site is located primarily within an existing park. Habitat disturbance as of the proposed project would be along the fringes of the existing park. The pi project would not impact wildlife movement in the drainages below the study ar impacts are anticipated. e) Conflict with any local policies or ordinances protecting biological reso as a tree preservation policy or ordinance? Less than Significant with Mitigation. The City of Diamond Bar has a Tree Pres and Protection Ordinance. Any removal of oaks (Quercus sp.), walnuts (Jugla sycamores (Platanus racemosa), willows (Salix sp.), or naturalized pepper trees ( molle) would be subject to the local tree ordinance. Any trees removed are requir mitigated at a ratio of 3:1. Coast live oaks (Quercus agrifolie) are located within tt live oak woodland on the slopes below the park. An oak tree survey was Gond January 2001 by BonTerra. Analysis of the survey information and review of the pi grading plan indicate that approximately 24 coast live oak trees would be impacte proposed project, and would require mitigation at the ratio listed above. BI monitoring during construction can quantify the actual number of oaks remove C-Tocuneats and SeftgMAdm MstratD6DwktopUS 013102.wpd 5.6 Initial en no infirm lucted uld be gation lyptus in the laving I once i level cribed atural ry the ed by pool, other 'ish or 1dors, )n 404 ineers ibiting tation) iin the result posed a. No ,such vation 5 sp.), ,hinus Itobe coast ;ted in posed by the ogical Two b) Have a substantial adverse effect on any riparian habitat or other sensitive i gnatcatcher to occur on the project site is considered low because there have b records in the immediate vicinity; however a focused survey would be required to e the absence of this species. Coastal California gnatcatcher surveys can be con year-round. Potential impacts to the coastal California gnatcatcher (if present) we reduced to a level considered less than significant by implementation of the mil program. Raptor (bird of prey) species have potential to nest in the large oak, and gum (Fuc spp.) trees on the project site. Also, the northern harrier has potential to nest grassland on the slopes below the park. Regulations by the CDFG prohibit activities the potential to disturb active raptor nests, a protection that is generally discontinue nesting activity is completed. Potential impacts to raptors would be reduced to ' considered less than significant by implementation of the mitigation program de below. F, r C n The project site is located primarily within an existing park. Habitat disturbance as of the proposed project would be along the fringes of the existing park. The pi project would not impact wildlife movement in the drainages below the study ar impacts are anticipated. e) Conflict with any local policies or ordinances protecting biological reso as a tree preservation policy or ordinance? Less than Significant with Mitigation. The City of Diamond Bar has a Tree Pres and Protection Ordinance. Any removal of oaks (Quercus sp.), walnuts (Jugla sycamores (Platanus racemosa), willows (Salix sp.), or naturalized pepper trees ( molle) would be subject to the local tree ordinance. Any trees removed are requir mitigated at a ratio of 3:1. Coast live oaks (Quercus agrifolie) are located within tt live oak woodland on the slopes below the park. An oak tree survey was Gond January 2001 by BonTerra. Analysis of the survey information and review of the pi grading plan indicate that approximately 24 coast live oak trees would be impacte proposed project, and would require mitigation at the ratio listed above. BI monitoring during construction can quantify the actual number of oaks remove C-Tocuneats and SeftgMAdm MstratD6DwktopUS 013102.wpd 5.6 Initial en no infirm lucted uld be gation lyptus in the laving I once i level cribed atural ry the ed by pool, other 'ish or 1dors, )n 404 ineers ibiting tation) iin the result posed a. No ,such vation 5 sp.), ,hinus Itobe coast ;ted in posed by the ogical Two b) Have a substantial adverse effect on any riparian habitat or other sensitive i community identified in local or regional plans, policies, regulations, or California Department of Fish and Game or U.S. Fish and Wildlife Service? c) Have a substantial adverse effect on federally protected wetlands as defil Section 404 of the Clean Water Act (including, but not limited to, marsh, vernz ' coastal, etc.) through direct removal, filling, hydrological interruption, of means? d) Interfere substantially with the movement of any native resident or migratory wildlife species or with established native resident or migratory wildlife car or impede the use of native nursery sites? No impact. Wetlands and "waters of the United States" are protected under Sect of the Clean Water Act and are under the jurisdiction of the U.S. Army Corps of End (ACOE). Although a jurisdictional delineation has not been conducted, areas ex features of wetlands or waters of the U.S. (e.g., water marks and/or wetland veg( were not observed on or around the project site. Concrete v -ditches already dr slopes along the north and east. F, r C n The project site is located primarily within an existing park. Habitat disturbance as of the proposed project would be along the fringes of the existing park. The pi project would not impact wildlife movement in the drainages below the study ar impacts are anticipated. e) Conflict with any local policies or ordinances protecting biological reso as a tree preservation policy or ordinance? Less than Significant with Mitigation. The City of Diamond Bar has a Tree Pres and Protection Ordinance. Any removal of oaks (Quercus sp.), walnuts (Jugla sycamores (Platanus racemosa), willows (Salix sp.), or naturalized pepper trees ( molle) would be subject to the local tree ordinance. Any trees removed are requir mitigated at a ratio of 3:1. Coast live oaks (Quercus agrifolie) are located within tt live oak woodland on the slopes below the park. An oak tree survey was Gond January 2001 by BonTerra. Analysis of the survey information and review of the pi grading plan indicate that approximately 24 coast live oak trees would be impacte proposed project, and would require mitigation at the ratio listed above. BI monitoring during construction can quantify the actual number of oaks remove C-Tocuneats and SeftgMAdm MstratD6DwktopUS 013102.wpd 5.6 Initial en no infirm lucted uld be gation lyptus in the laving I once i level cribed atural ry the ed by pool, other 'ish or 1dors, )n 404 ineers ibiting tation) iin the result posed a. No ,such vation 5 sp.), ,hinus Itobe coast ;ted in posed by the ogical Two L i u C 1-1 i 1 Center willow trees are located along a v -ditch on the northern slope. If removed, the will w trees would also require mitigation at the ratio listed above. Peruvian pepper trees are located within an ornamental area at the base of the northern slope; however, the pepp r trees would not be considered naturalized since they are within ornamental landsca ed turf areas. In addition, the ordinance also requires protection of trees adjacent to p oposed development during construction. f) Conflict with the provisions of an adopted Habitat Conservation Plan, Natural Community Conservation Plan, or other approved local, regional, or state habitat conservation plan? No Impact. The project site is not within an adopted Habitat Conservation Plan,1 Natural Community Conservation Plan or other habitat conservation plan area. No imp cts are anticipated. MITIGATION PROGRAM MM 4-1 A focused coastal California gnatcatcher survey, conducted by a federally - permitted biologist, will be required to confirm the presence or absenc 3 of this species prior to grading of the project site. If the California gnatcE tcher is determined to be present on the project site, any impact to the gna catcher would be considered significant under both CEQA and the federal End ingered Species Act and mitigation or compensation for the loss of coastal saG a scrub and gnatcatchers must be determined through consultation with the LISFWS. The proposed mitigated negative declaration (MND) for the proposed pr jest will not be adopted until such time that focused surveys have been completed and a determination of presence/absence can be made regarding the California gnatcatcher. Focused surveys are in process and will be completed prior to adoption of the MND. As of this writing (February 1, 2002), gnatcatchrs have not been observed during the focused survey. MM 4-2 The loss of 24 coast live oak trees resulting from project develor ment is required by the City's tree ordinance to be mitigated by 72 replacem ant oak trees. The proposed landscape plan includes 27coast live oaks and nir a valley oaks. An additional 36 east live oaks shall be included in the project lar dscape plan. Additionally, since valley oaks are not present in the project vicinity, the proposed nine valley oaks shall be replaced by nine coast live oaks. MM 4-3 A biological monitor shall be present during all grubbing/grading of the natural habitat on the project site. Trees to be protected will be flagged by the biological monitor prior to initiation of grading. Impacts to coast live aks hall be avoided whenever feasible, as determined by the biological monitor. MM 4-4 A focused survey for active raptor nests shall be conducted by a biological monitor priorto commencement of any grading activities that would ossa during the nesting season (February 1 to dune 30). If an active raptor nest is found, some redirection or restriction of grading may be necessary until the nE st is no longer active, as determined by the biological monitor. MM 4-5 The final landscape plan shall be reviewed by the biological monitor1prior to a installation to insure that replacement oak trees are identified d that C: )=r=ents and SettingslAdm nishalorl)esidapllS 013102.wpd Initial Study/Mitigated Negative i MITIGATION PROGRAM MM 5-1 A Los Angeles County -certified archaeologist shall be retained to att nd pre - grade meetings. The archaeologist will carefully inspect the area to as ess the Summit Rid Commun' /Sen r Center 1 then a subsurface evaluation may be needed to assess the resource. Further landscape species would not be determined to natural habitat in adjacen t offsite areas. MM 5-2 During construction grading activities, the archaeologist shall have the to temporarily divert or redirect earthmoving equipment to allow time to uthority valuate MM 4-6 A biological monitor shall inspect the installation of all oak trees and hydro - Public seeded slopes. After installation, the biological monitor shall co duct a County ' performance monitoring program for a three year period to insure that ' determines that the remains are not recent, the Coroner will notify the replacement oak trees are successfully established and that hydro- eeded American Heritage Commission in Sacramento to determine the most slopes adjacent to native habitat are obtaining the necessary slope co erage. ' V. CULTURAL RESOURCES—Would the project. will a) Cause a substantial adverse change in the significance of a historical resource as ' defined in §15064.5? b) Cause a substantial adverse change in the significance of an archaeological re source pursuant to §15064.5? c) Directly or indirectly destroy a unique paleontological resource or site or unique geological feature? ' d) Disturb any human remains, including those interred outside of formal cemeteries? Less than Significant with Mitigation. The project site is located on a hilltop which has experienced grading during the preparation of the existing park. No historic or paleontological resources were uncovered during grading and none are known to amxist on the project site. Furthermore, no historic or paleontological resources were uncovered during grading and construction of surrounding homes in the immediate vicini of the ' project site. However, the proposed project involves earthmoving and the excavation f soils. ' Earthmoving, excavation, and compaction activities could impact previously unknown historic and/or prehistoric resources. If such resources were to be founc during construction, impacts to said resources would be considered significant. Any potential impact would be mitigated to a level considered less than significant with implem Bntation ' of the mitigation program described below. MITIGATION PROGRAM MM 5-1 A Los Angeles County -certified archaeologist shall be retained to att nd pre - 1 C."D=Mnts antl SethngsVAdrrfrtisfratoNDesktflpttS 013102.wpd 5-8 Initial StudylMitigated grade meetings. The archaeologist will carefully inspect the area to as ess the potential for significant prehistoric or historic remains. If a site is uncovered, then a subsurface evaluation may be needed to assess the resource. Further subsurface investigation may be needed if the site is determined unique/important for its information. prehistoric MM 5-2 During construction grading activities, the archaeologist shall have the to temporarily divert or redirect earthmoving equipment to allow time to uthority valuate any exposed prehistoric or historic material. In accordance wit Public Resources Code 5097.94, if human remains are found, the Los Angele County ' Coroner must be notified within 24. hours of the discovery. If the Coroner determines that the remains are not recent, the Coroner will notify the Native American Heritage Commission in Sacramento to determine the most likely descendent for the area. The designated Native American representative will 1 C."D=Mnts antl SethngsVAdrrfrtisfratoNDesktflpttS 013102.wpd 5-8 Initial StudylMitigated then determine, in consultation with the City, the disposition of the human r mains. MM 5-3 Any recovered prehistoric and historic artifacts shall be offered, o a first right-of-refusal basis, to a repository with a retrievable collection syste and an educational and research interest in the materials such as the Cotsen nstitute of Archaeology (UCLA). With application of the mitigation program, the proposed project would not suit in significant impacts to cultural resources. No additional mitigation is required. Vi. GEOLOGY AND SOILS—Would the project. a) Expose people or structures to potential substantial adverse effects, inclu ing the risk of loss, injury, or death involving: 1) Rupture of a known earthquake fault, as delineated on the most recent quist- Priolo Earthquake Fault Zoning Map issued by the State Geologist for the area or based on other substantial evidence of a known fault? Refer to Division f Mines and Geology Special Publication 42. ili) Seismic-related ground failure, including liquefaction? e) Have soils incapable of adequately supporting the use of septic tanks or alt rnative ' waste water disposal systems where sewers are not available for the dis osal of waste water? No Impact: The project site is not located within an established Aiquist-Priolo St y Zone as delineated by Division of Mines and Geology Special Publication 42. The pot ntial for ground rupture from fault movement within the site boundaries is consider to be negligible as there are no major active or potentially active faults known to trav rse the project site. The potential for liquefaction or other seismically induced ground failure such a ground ' lurching, and seismically induced settling during periods of high ground sh king is considered to be negligible for the developed site, due to the presence of dense oils and the absence of shallow ground water. The proposed project would not involve the use of septic tanks or alternate wa to water disposal systems. No impacts are anticipated. a) -continued ii) Strong seismic ground shaking? lv) Landslides? b) Result in a substantial soil erosion or the loss of topsoil? c) Be located on a geologic unit or soil that is unstable, orthatwould become i instable as a result of the project, and potentially result in onsite or offsite landslide, lateral spreading, subsidence, liquefaction, or collapse? d) Be located on expansive soil, as defined in Table 18.1-B of the Uniform ullding Code (1994), creating substantial risks to life or property? Less than Significant Impact. The project site is located in southern Cal ornia, a ' seismically active region. There are a number of known active faults in the region, resulting in the potential for seismic ground shaking to occur at the site. Active faults in Jude the Chino Elsinore fault (located approximately one mile to the southeast of the pro ect site), ' C'Oocumants and Se1tings1AdmintstmJQeDesktupUS 013102.wpd 5-9 in&al Study/Mittgeted Negati DeclaraSon ' Elysian Park thrust Puente Hills segment (located approximately three miles to the est of the project site), the Central Avenue fault (located approximately four miles to the ast of the project site), the San Jose fault (located approximately five miles to the nortq of the project site), and the Whittier fault (located approximately six miles to the southwe of the project site). ' The Chino Elsinore fault is the closest active fault to the project site. The relativeIV close proximity of this fault (approximately one mile distant) places the region in an area of high ' seismic activity, exposing the project site to potentially severe ground shaking hazards. The maximum credible earthquake magnitude from this fault is 6.7 and the peak ho 'zontal ground acceleration is 0.59 g (g is the acceleration of gravity, equal to 32 feet/secon ). The San Jose, Central Avenue, and Whiffler faults are all of late Quartemary age and h ave not ' experienced activity for several thousand years. The project site is underlain by bedrock of the upper Miocene Puente Formation which is ' composed primarily of marine sediments such as thinly bedded siltstone with inter eds of light brown, fine to medium -grained sandstone. SurFcial units consist of landslidel debris, alluvium, colluvium, and artificial fill. Landslide debris consists of weathered and lbroken ' bedrock that has accumulated on the natural slopes in the northwest portion of t" site. Alluvium is concentrated in the undeveloped canyon areas north and west of t e site. Colluvium is present in the majority of the project site and underlies the topsoil at 0 depth ' of one to two -feet. Controlled artificial fill has been placed along the eastern portio of the park. This fill was placed to achieve design grade for the ball field and access roa areas during original park grading in the late 1980's. The potential for erosion on the fill slopes during grading and construction oper tions is ' expected to be moderate to severe. However, provisions for surface drainage, terrace drains, slope planting, and other measures outlined in the Stormwater Pollut on and Prevention Plan (SWPPP) discussed in Section 8 (Hydrology and Water Quality) of this I Initial Study would reduce the erosion potential to a level considered less than significant. Earth materials present on the project site are expected to consist of sandy and cla*ey silts. Soil testing has indicated a low to moderate expansive potential; however, I calized portions have indicated high expansive potential. Overexcavation would be re uired in areas where highly expansive clays are encountered within the building p d area. I Additionally, further testing would be performed after rough grading on near -surf ce soils in order to determine final foundation recommendations. The proposed grading plan and structures are required to be designed in accords ce with Uniform Building Code (UBC) standards, and other City of Diamond Bar, state, and federal agency requirements. Design would undergo review by the City Engineer tc ensure compliance with the aforementioned standards. With proper design, impacts associated with seismic groundshaking, landslide hazards, erosion, and/or expansive soils would be considered less than significant. ' C:SDoatments and SettingsvldministretMOegktopUS 013102.wpd 5-16 initial StudylMitigafed Negative Fe darafion Landslide debris in the northwestern portion of the project site has the potential for slope failure that could encroach into the Community/Senior Center structural footprint. However, ' grading operations will reduce the potential for surficial slumping, debris flow, or other shallow failures within and outside of the project site. Slopes shall be reconstructed to 2:1 (horizontal to vertical) with some areas reconstructed to 1.71 and shall be reinfor d with a shear key and buttress. Construction of the stability key and buttress would esuit in partial removal and stabilization of the upper part of the landslide. The potential for erosion on the fill slopes during grading and construction oper tions is ' expected to be moderate to severe. However, provisions for surface drainage, terrace drains, slope planting, and other measures outlined in the Stormwater Pollut on and Prevention Plan (SWPPP) discussed in Section 8 (Hydrology and Water Quality) of this I Initial Study would reduce the erosion potential to a level considered less than significant. Earth materials present on the project site are expected to consist of sandy and cla*ey silts. Soil testing has indicated a low to moderate expansive potential; however, I calized portions have indicated high expansive potential. Overexcavation would be re uired in areas where highly expansive clays are encountered within the building p d area. I Additionally, further testing would be performed after rough grading on near -surf ce soils in order to determine final foundation recommendations. The proposed grading plan and structures are required to be designed in accords ce with Uniform Building Code (UBC) standards, and other City of Diamond Bar, state, and federal agency requirements. Design would undergo review by the City Engineer tc ensure compliance with the aforementioned standards. With proper design, impacts associated with seismic groundshaking, landslide hazards, erosion, and/or expansive soils would be considered less than significant. ' C:SDoatments and SettingsvldministretMOegktopUS 013102.wpd 5-16 initial StudylMitigafed Negative Fe darafion 1 Vil. 7 i HAZARDS AND HAZARDOUS MATERIALS -Would the project. a) Create a significant hazard to the public or the environment through the transport, use, or disposal of hazardous materials? b) Create a significant hazard to the public or the environment through rea foreseeable upset and accident conditions involving the release of ha materials into the environment? c) Emit hazardous emissions or handle hazardous or acutely hazardous m substances, or waste within one -quarter -mile of an existing or proposed sl d) Be located on a site which is included on a list of hazardous materials sites c pursuant to Government Code Section 65952.6 and, as a result, would it significant hazard to the public or the environment? e) For a project located within an airport land use plan or, where such a plan been adopted, within two miles of a public airport or public use airport, w project result in a safety hazard or people residing or working in a project f) For a project within the vicinity of a private airstrip, would the project re! safety hazard for people residing or working in the project area? g) Impair implementation of or physically interfere with an adopted em response plan or emergency evacuation plan? h) Expose people or structures to a significant risk of loss, injury, or death lit wildland fires, including where wildlands are adjacent to urbanized areas c residences are intermixed with wi(dlands? ,eate a as not ild the ,ea? ilt in a •gency ,olving where No Impact. The project site was vacant prior to its development as a community ark. No uses involving the transport, storage, use, emission, or disposal of hazardous materials has occurred on the project site. The proposed project would not involve the routine transport, storage, use, emission, or disposal of hazardous materials. The site is not located within one -quarter -mile of an existing school nor woul it emit hazardous emissions or involve the handling of hazardous or acutely hazardous natenals or substances. The project site is not included on a list of hazardous materiak sites as compiled pursuant to Government Code Section 65962.5, nor is it located within n airport land use plan or within the vicinity of a private airstrip. The project would not j hysically interfere with an adopted emergency response plan or emergency evacuation plan. The proposed structures (i.e., the Community/Senior Center) will be constructed adjacent to natural open space which could be consdidered to be wildlands. However, the project does not involve the construction of residential structures and would not increase the risk of loss, injury, or death involving wildland fires. No significant impacts are anticipated. Vill. HYDROLOGY AND WATER QUALITY—Would the project: Ia) Violate any water quality standards or waste discharge requirements? Less than Significant with Mitigation. Construction activities such as grading, excavation, and trenching for site improvements would result in disturbance of sc ils on the project site. Runoff from the project site during construction could transport 5oils and sediments from these activities. Spills or leaks from heavy equipment and m chinery, staging areas, or building sites could also enter runoff. Typical pollutants coulo include petroleum products and heavy metals from equipment and products such s paints, 1 CADacuments and SetingsXAdninistratoN:peskmp\]S O43102.wpd 5-11 Summit Ridge Commundyl& tsolvents, and cleaning agents that could contain hazardous constituents. Pc significant short-term water quality impacts could result if polluted runoffenters dow receiving waters. The Federal Clean Water Act establishes a framework for regulating potential wate ' impacts from construction activities through the U.S. Environmental Protection F National Pollutant Discharge Elimination System (NPDES) program. Construction that involve more than five acres are required to obtain coverage under the general ' Permit for stormwater discharges associated with construction activities issued byt Water Resources Control Board (SWRCB). The Regional Water Quality Contro oversee the implementation and enforcement of the general permits. The City of [ Bar is within the Los Angeles Basin Region (4). Diamond Bar is a co -permittee County of Los Angeles for local NPDES permits. ' Potential erosion, siltation and other water quality impacts during constructic proposed project would be managed through the implementation of a Storm+vater Prevention Plan (SWPPP). A SWPPP has been prepared for the proposed proje City of Diamond Bar and is available for review at the Diamond Bar Planning Del: The plan describes the measures and practices to control pollutants during construction and post -construction phases of the project. The SWPPP contain target structural and non-structural best management practices (BMPs) which ' used to control, prevent, remove or reduce pollution that might result during construction and operation. ' Structural BMPs involve the construction, modification, operation, mainten monitoring of facilities developed to minimize the introduction of pollutants into the system or to remove pollutants from the drainage system. Non-structural E ' activities, programs, and other non-physical measures that contribute to the rec pollutants from non -point sources to the drainage system. 1 ',l BMPs within the SWPPP include erosion control measures (e.g., temporary basins, concrete waste management, down drains, gravel bag or UV treated , dikes, street sweeping and washing, and slope protection), management of cont soils, hazardous waste management, vehicle and construction equipment sto maintenance procedures, and the timing of grading to avoid the rainy season (N through April). In addition to the requirements of the NPDES program, provisic Uniform Building Code, and grading permit requirements specified by the Cit elements that also require reduction of erosion and sedimentation impacts. Impler of the SWPPP would ensure full compliance with applicable local, state, and fed( quality standards and reduce impacts to a level considered less than significant Once developed, the proposed project would have the potential to cause wa1 impacts typical of urbanization, including oil, grease, refuse and tire particulate m vehicles parking and driving within the project parking lots. The increase in sources leads to an increase in pollutant loads found in storm water, while the it impervious surfaces prevents natural processes from reducing those pollutant lc impervious surfaces associated with urbanization prevent storm water from infilt the soil resulting in storm water flows that are typically higher in volume and pollut Implementation of the SWPPP would reduce impacts to a less than significant leve post construction BMPs such as weekly street sweeping/washing of project per C:lt Mments and Sett ngslAdrrnistratorMesktoplIS 015102.wpd quality jencyrs ctivities gPDES e State Boards iamond vith the of the t by the rtment. oth the a list of ould be project or nage are on of nd bag ninated ge and /ember of the include .ntation d water :r quality atter from pollutant :rease in ids. The ating into Ent loads. I through :ing lots. Declaration C r i �J r, i It should be noted that landscaping can contribute pesticides and phosphate fert sizers to stormwater runoff. As noted in the project description, landscaping on the proje site will consist primarily of native vegetation, thereby substantially reducing the need foresiicide and fertilizer use onsite. No significant impacts are anticipated. b) Substantially deplete groundwater supplies or interfere substantial) with groundwater recharge such that there would be a net deficit in aquifer volu a or a lowering of the local groundwater table level (e.g., the production rate of pre isting nearby wells would drop to a level which would not support existing land i ises or planned uses for which permits have been granted? c) Substantially alter the existing drainage pattern of the site or area, including t 1rough the alteration of the course of a stream or river, in a manner which would r &suit in substantial erosion or siltation onsite or offsite? d) Substantially alter the existing drainage pattern of the site or area, including t rough the alteration of the course of a stream or river, or substantially increase the rate or amount of surface runoff in a manner which would result in flooding o its or offsite? e) Create or contribute runoff water which would exceed the capacity of exis ing or planned stormwater drainage systems or provide substantial additional sou ces of pollutant runoff? f) Otherwise substantially degrade water quality? g) Place housing within a 100 -year flood hazard area as mapped on a federa Flood Hazard Boundaryor Flood Insurance Rate Map or other flood hazard delineate n map h) Place within a 100 year flood hazard area structures which would impede or r direct flood flows? 1) Expose people or structures to a significant risk of loss, injury, or death in Iving flooding, including flooding as a result of the failure of a levee or dam? j) Inundation by seiche, tsunami, or mudflow? No Impact The proposed project is located in the San Gabriel watershedwhich encompasses 462,080 acres in the Los Angeles and Orange Counties. Aquifer re harge occurs primarily within the gullies, canyon bottoms, and washes in the vicinity of the roject site. Given that the project site is located on a hilltop and stormwater generated onsite would either flow into natural open space areas and stormdrains or percolate into onsite soils, the proposed project is not expected to impact aquifer recharge. No impais are anticipated. The project site is located at the top of a hill and currently drains naturally in all dire tions, including into adjacent natural areas to the north via concrete v -ditches. The dev loped project site would be divided into three main drainage areas. the eastern portion lof the eastern parking lot, the eastern parking lot/proposed structures and ass iated landscaping, and the western parking lot and associated landscaping. St ormwate flows originating on the eastern portion of the eastern parking lot would be conveyed b curb gutters in two directions to catch -basins which will drain to existing storm drains in S ind Drive and Summit Ridge Drive. f=lows originating in the majority of the eastern park; g lot, the proposed structures, and associated landscaping at the center of the project site ould be conveyed via street and curb gutters to a catch -basin at the top of the Summit idge entryway and conveyed to the open field adjacent to the baseball diamond where it ill be allowed to percolate into the gradual turf slope. Flows originating in the western pirking lot and portions of the landscaped areas in the north -central portion of the projects te will drain to a gunnite bench drain which will drain to three rip -rap dissipaters in the naturg I area to the north of the project site and thereafter into natural open space off-site (to the orth). Q%Documents and Settin®sWdmin1stratoh0esktopVS 013102.wpd 5-13 Initial 5tudy/Miilgated Negative Declaration f; C t a n summit Construction of the proposed project would not substantially alter the existing rainage pattern or increase offsite stormwater flows. Therefore, the proposed project wo ld not be expected to result in erosion, siltation, or flooding on the site and/or surrounding area nor result in stormwater flows which could exceed the capacity of existing or planned stormwater drainage systems. No impacts are anticipated. The project does not involve the construction of housing. Additionally, the pro' t site is located atop a hill and is not within a 100 -year flood hazard area. Therefore, the roposed project would not result in a risk of loss of life or injury involving flooding, including otential failure of a levee or dam. Tsunamis are seismically induced sea waves generated by offshore earthquake, su marine landslide, or volcanic activity. Due to the distance from the ocean, the proposed roject is not subject to tsunami hazards. Seiches are another type of water -related sei mically induced hazard involving flooding resulting from the overtopping of an inland wate body's banks by seismically induced waves. Given the altitude of the project site it is n t at risk of inundation by seiche event. Furthermore, there are no major lakes or ope water impoundments in the vicinity of the project site. Therefore, the site is not subject t seiche hazards. No impacts are anticipated. MITIGATION PROGRAM MM 7-1 The SWPPP prepared for the proposed project shall be submittel to the California Regional Water Quality Control Board, Los Angeles Regionr prior to initiation of grading. IX. LAND USE AND PLANNING —Would the project: a) Physically divide an established community? c) Conflict with any applicable habitat conservation plan or natural conservation plan? No Impact. The proposed project site is located at the center of three community/neighborhoods which have formed as a result of highly variable topogi distinct general plan land use designations. The project site is designated park the City of Diamond Bar general plan and acts as a hub that is shared by local within these neighborhoods, as well as other residents within the City. The proj not result in the physical division of an established community. Additionally, the p is not covered under a habitat conservation plan or natural community conserve No impacts are anticipated. b) Conflict with any applicable land use plans, policy, or regulation of an age jurisdiction over the project (including, but not limited to the general plan, plan, local coastal program, or zoning ordinance) adopted for the pui avoiding or mitigating an environmental effect? Less Than Significant The City of Diamond Bar was incorporated in 1989. to incorporation, the City followed the guidelines and policies of the County of Los'A general plan and zoning code. The City of Diamond Bar adopted its own general pl zoning map in 1995. The City of Diamond Bar is in the process of modifying it's map for consistency with the general plan. C:v=rnents and 8elfings1Admin1s1ratoA0esKtopVS 013102.wpd yand m by Dents vould :t site plan. with !cific ;e of Prior geles h and The project site is currently designated in the Diamond Bar general plan as pa k space (PK). The PK designation includes existing and future public parks; however, this land use designation does not specifically define the types of park facilities provided r place restrictions on types of structures that can be developed on park facilities. The fore, the proposed project would not conflict with the general plan designation. The project site is zoned as residential planned development (RPD) with a lot size f 20,000 square feet or two units per acre. The RPD zone allows for single family residen 'al units, including auxiliary and transitional uses consistent with the single family residers lal (R-1) zone. The RPD zoning district for the project site is expected to be changed to r creation (REC) upon completion of the revised City zoning map in order to conform with th general plan land use designation of PK. The REC zoning district applies to: "Areas appropriate for active and passive recreational uses including golf ourses, public parks, and private, primarily outdoor, recreation facilities. The RE zoning district is consistent with the Golf Course, Park, and Private Recreation Ind use categories of the general plan." The proposed project would be consistent with the REC zoning district. However, Pntil the revised zoning map is adopted, the existing RPD zoning district still applies to th project site. Strictly speaking, the proposed project would not be consistent with the RP zoning district. If the City was not in the process of developing a zoning map with t e REC designations, a zone change from RPD to REC would be required withproject implementation in order to comply with the zoning code. However, there is no eed for such a zone change because the apparent inconsistency will be resolved upon ad ption of the City's new zoning map. The proposed project will fulfill the intent of the land use designation imposed uon the property by the City of Diamond Bar general plan. Furthermore, the project invo! es the addition of infrastructure to an existing park and would not result in a change of la d use. Therefore, the change would not result in a significant land use impact. X. MINERAL RESOURCES—Would the project: a) Result in the loss of availability of a known mineral resource that would be o value to the region and the residents of the state? b) Result in the loss of availability of a locally -important mineral resource recovc ry site delineated on a local general plan, specific pian, or other land use plan? No Impact. The Surface Mining and Reclamation Act of 1975 (SMARA) manda ed the initiation of mineral land classification by the State Geologist in order to help ident fy and protect mineral resources in areas within the State subject to urban expansion o other irreversible land uses which would preclude mineral extraction. SMARA also all ed the State Mining and Geology Board (SMGB) to designate lands containing mineral dposits of regional or statewide significance in accordance with classification criteria from th State Geologist. Four mineral resource zone (MRZ) categories have been identified by the State Ge logist: The MRZ-'I designation identifies areas where adequate geologic information indicat s that no significant mineral deposits are present, or where it is judged that little likelihood exists for their presence. The MRZ-2 designation identifies areas where geologic data in icates that significant resources or inferred resources are present. The MRZ-3 desig ation C..ADoCuments and SettingelAdministratoADesktaplIS 013102.wpd 5-15 initial Study/Mitigated Negative De¢laraikn 0 J 11 i i i u identifies areas of undetermined mineral resources. The MRZ-4 designation areas where geologic information does not rule out either the presence or a. mineral resources. The project site is currently designated as MRZ-3 by California Division of Mii Geology mineral resources maps. The project site is considered an area of undet mineral resource significance. Therefore, the proposed project would not result in of availability of a known mineral resource that would be of value to the region residents of the state. Additionally, the City of Diamond Bar general plan does na any locally -important mineral resource recovery sites. No impacts are anticipate XI. NOISE—Would the project result in: a) Exposure of persons to or generation of noise levels in excess of sty established in the local general plan or noise ordinance, or applicable stan( other agencies? b) Exposure of persons to or generation of excessive groundborne vibra groundborne noise levels? c) Asubstantial permanent increase in ambient noise levels in the projectvicinil levels existing without the project? d) A substantial temporary or periodic increase in ambient noise levels in the vicinity above levels existing without the project? mce of es and rmined he loss ind the identify ndards ards of ;ion or above Less than Significant Impact. Community Noise Equivalent Level (CNEL) is a des iption of the noise levels that occur over a 24-hour period. CNEL is the sound level, in d cibels (dB) usually measured with an A -weighting scale and denoted as dBA, that corre ponds to the average energy content of sounds (or noise) measured over a 24-hour edod. Certain periods within the 24-hour cycle are weighted to account for the sensiti ities of humans to noise events in the evening hours: a 5 dB weighting is assigned for th period of 7 p.m. to 10 p.m, and a 10 dB weighting is assigned for noises that occur du ng the period 10 p.m. to 7 a.m. The City of Diamond Bar noise ordinance requires that noise levels in the exterior a eas of single-family residences not exceed 50 CNEL from the hours of 7 a.m. to 10 p.m., nd 45 CNEL from 10 p.m. to 7 p.m. The ordinance also requires that interior noise le els for single-family residences not exceed 40 CNEL . Where the ambient noise level is higher than the measured noise condition, the ambient becomes the relevant standard. Short-term Noise Impacts Short-term construction -related noise would be generated by site grading, excavati n, and associated construction activities. The level of noise generated by construction a ivities is based upon the type of equipment, the number of each type of equipment, the me of day the equipment is used, and the percentage of the day each activity occurs. Noise generated by construction equipment and construction activities can reach high evels, ranging from 68 to 105 dBA depending on the type of equipment being used. Pile riving noise levels are the highest noise levels associated with construction. However, this roject will not employ pile driving. Grading activities generally have the next highest le els of noise associated with them. At 50 feet, grading activities commonly have average noise levels (e.g., Leq noise levels) of 85 dBA with maximum noise levels as high as 9 dBA. General building construction is considered to be quieter than grading operations The CADoaments and SettingsUldaWstratarUDMktopUS 013102.wpd Summit Ride Commun'Lenior Center same peak noise levels are often reached during general construction as durinc grading, but the average noise levels are 5 to 10 dBA less. There are residential uses to the east, south and west of the project site, and th se uses are considered sensitive noise receptors. These sensitive receptors could tentially ' experience noise levels during project grading that would exceed the City's noises ndards, depending on theirdistance from the operating equipment. The closestexisting re idences are located approximately 100 feet from the proposed grading limits and are the fore not ' expected to be subjected to noise levels as high 85 to 95 d8A during con truction. Nevertheless, residents in the areas adjacent to the project site would be subjecte to noise levels during construction which could exceed the City's noise standards, which ould be considered a significant impact prior to mitigation. The most effective method of controlling construction noise is through local ntrol of construction hours. The City of Diamond Bar Noise Ordinance does not allow con traction ' activities between the hours of 7:00 p.m. and 7:00 a.m. on weekdays and Saturd ys, or at any time on Sunday or a Federal holiday, and exempts construction activities o urring at other times (i.e., during daytime hours) from the noise ordinance threshold. Co pliance ' with the noise ordinance is required as a condition of issuance of grading permits a d would therefore reduce potential short-terra noise impacts to a level considered I ss than significant. Long-term Noise Impacts The proposed project would convert vacant outdoor park space to a Communi /Senior Center use, and associated parking and may result in a slight permanent inc ease in evening ambient noise levels for the residents to the east of the project site. How ver, the noise generated by proposed uses would be associated with patrons of the facilitie walking ' to and from their vehicles and traffic noise from vehicles entering the site. The a noise sources are not expected to exceed the noise standards outlined in the Ci s noise ordinance. The traffic generated by the project has the potential to increase noise levels o vicinity roadways. The daily traffic volumes with the project on Summit Ridge Drive in th vicinity of the project site would be approximately 421 vehicles. Noise levels in adjacent h meson Summit Ridge Drive are not expected to exceed City standards. Therefore, th project would not cause long-term traffic-related noise impacts. rShort-term noise impacts would be reduced to a level considered less than signific nt with implementation of the mitigation program. ' e) For a project located within an airport land use plan or, where such a plan Oas not been: adopted, within two miles of a public airport or public use airport, wo !d the ' project expose people residing or working in the project area to excessiv noise levels? f) Fara projectwithin the vicinity of a private airstrip, would the project expose eople ' residing or working in the project area to excessive noise levels? No Impact. The proposed project is not located within an airport land use plan o within the vicinity of a private airstrip. No impacts are anticipated. C.Uh=manfs and SattldgMdnftshatarUesktap%[S 013102,wpd 5-17 Initial Study/Mitigated Negative Q aration rMITIGATION PROGRAM ' MM 11-1 The City of Diamond Bar has adopted a Noise Ordinance which spe(' ies that outdoor construction activities shall not take place between the hou s of 7:00 p.m. and 7:00 a.m. on weekdays and Saturdays, or at any time on Sunday or a Federal Holiday. These time restrictions shall be included on the contractor ' specifications and shall be verified by the Building Official. MM 11-2 All construction vehicles or equipment, fixed or mobile, shallbe equi ped with properly operating and maintained mufflers. This requirement shall b shall be included on the contractor specifications and shall be verified by the Building Official. MM 11-3 Stockpiling and/or vehicle staging areas shall be located onsite and as far as practical from sensitive noise receptors, i.e., residential areas. This req jirement shall be shall be included on the contractor specifications and shall be verified by the Building Official. 'XII. POPULATION AND HOUSING—Would the project: a) Induce substantial population growth in an area, either directly (for exa ple, by proposing new homes and businesses) or Indirectly (for example, throLigh the extension of roads or other infrastructure)? b) Displace substantial numbers of existing housing, necessitating the construction of replacement housing elsewhere? ' c) Displace substantial numbers of people, necessitating the constru(tion of replacement housing elsewhere? ' No Impact. The proposed project does not involve the construction of new homes, businesses, or other growth -inducing infrastructure. The project will introduce a new (minor) source of employment. Furthermore, short-term construction and long-term operational employment are expected to be filled by the local labor pool. The project site does not contain habitable structures nor would it displace existing housing or people. No impacts are anticipated. XIII. PUBLIC SERVICES a) Would the project result in substantial adverse physical impacts associated ith the provision of new or physically altered government facilities, need for new or physically altered government facilities, the construction of which caul cause ' significant environmental Impacts, in order to maintain acceptable servic ratios, response times, or other performance objectives for any of the public servi s: ' Fine protection? Police protection? Less than Significant Impact. Fire and police services in the City of Diamond Bar are provided by the County of Los Angeles Fire and Sheriff Departments (LAFD and LASD). Although the project would result in an increased demand for fire and emergency ervices and police protection at the project site, these increases would be nominal and w uld nol I Ta C,10=rnents and SettingsV4iministraton0esktopMS 013192.wpd 5-1 8 Initial Study/Mitigated Negativedaratian 1 Summit Ride Communit /s iior Center ' affect existing service ratios. Therefore, the proposed project is not expected t result in a need for additional officers, equipment, or facilities. ' An existing graded area in the northeastem portion of the project site is currently vailable as a helicopter landing pad for the LAFD. The pad would be removed during co struction of the proposed parking lot. However, the parking lot could serve as a landing area for LAFD helicopters upon completion of the proposed project. No significant im acts are anticipated. Schools? Paries? Other public facilities? No Impact The proposed project would not result in the need for additional scho I or park capacity. The project would not result in population growth which could otherwise ncrease ' the burden on such public facilities. No impacts are anticipated. XIV. RECREATION: ' a) Would the project increase the use of existing neighborhood and regional parks or other recreational facilities such that substantial physical deterioration of the facility ' would occur or be accelerated? No Impact. The proposed project would not result in population growth which could otherwise increase the burden on park and/or other recreational facilities. No im acts are anticipated. ' b) Does the project include recreational facilities or require the construction or expansion of recreational facilities which might have an adverse physical a ect on the environment? Less than Significant Impact. The project itself involves the construction of rec ational and community facilities, for which the impacts of construction are analyzed by t is initial study. The proposed project is not expected to result in significant impact to the environment with implementation of the mitigation measures included within this I /MND. XV. TRANSPORTATION/TRAFFIC--Would the project: ' a) Cause an increase in traffic which is substantial in relation to the existing tra is load and capacity of the street system (i.e., result in a substantial increase in ei her the ' number of vehicle trips, the volume to capacity ratio on roads, or conga tion at intersections)? b) Exceed, either individually or cumulatively, a level of service standard established by the county congestion management agency for designated roads or highways? Less than Significant Impact The proposed project is located on the north side Grand ' Avenue west of Summitridge ©rive. Upon project completion, the primary vehicula access point to the project will be from a driveway on Grand Avenue opposite the private r adway Shotgun Lane. A secondary access is currently provided via Summitridge Drive. i GAD(xuments and SettingMAdrdnistratoeXlesiddpVS 013102.wpd Initial Study1hRigated Negative An Intersection Capacity Utilization (ICU) analysis was conducted by Warren C. iecke to evaluate the current traffic operating conditions at the intersections of Grand A enue at Diamond Bar Boulevard and Grand Avenue at Summitridge Drive. These into ections were selected for evaluation because they are close to the project site and mos likely to be impacted by activities at the project site. By calculating ICU's for these interse ions the operating conditions which are defined in terms of Level of Service (LOS) A, B, , D, E or F can be determined. LOS is described as a value, which is associated with vehi a delay times (in seconds), where "A" is considered a free-flow condition (i.e., an average delay of less than 10 seconds per vehicle) and "F" is beyond capacity (i.e., an average delay of more than 80 seconds per vehicle). Using these criteria, the existing intersection parity utilization and operating conditions were determined. The results of the ana is are presented in Table 1. , TABLE 1 EXISTING INTERSECTION CAPACITY UTILIZATION Traffic volumes generated by the proposed project were calculated using generati n rates in the Trip Generation Manual, 6t' Edition published by the Institute of Transp rtation Engineers (i.e., Land Use Code 498, Recreational Community Center). Using he ITE generation rates, the traffic volumes entering and leaving the site were projected. Project related traffic volumes were added to the existing intersection capacity utilization va ues for Grand Avenue and Diamond Bar Boulevard, and Grand Avenue and Surrrmitridge rive in order to determine the project impact. The projected traffic volumes for the prposed project are presented in Table 2. A summary of intersection capacity utilization im acts is presented in Table 3. TABLE 2 FORECAST TRAFFIC VOLUMES '...L: r .k• 3 Y 4 n t1 Tie '�"3i is 3>F"+C+ 9 i' 7l':S: 3^"p 'U� 5� j.Fy it Grand Avenue & Diamond Bar Boulevard 0.956 E 1.301 F Grand Avenue & Summitrid a Drive 0.991 E 0.764 C : J Traffic volumes generated by the proposed project were calculated using generati n rates in the Trip Generation Manual, 6t' Edition published by the Institute of Transp rtation Engineers (i.e., Land Use Code 498, Recreational Community Center). Using he ITE generation rates, the traffic volumes entering and leaving the site were projected. Project related traffic volumes were added to the existing intersection capacity utilization va ues for Grand Avenue and Diamond Bar Boulevard, and Grand Avenue and Surrrmitridge rive in order to determine the project impact. The projected traffic volumes for the prposed project are presented in Table 2. A summary of intersection capacity utilization im acts is presented in Table 3. TABLE 2 FORECAST TRAFFIC VOLUMES 73 ?t t t•ia"e ,i ylt�a E{t Y.; i {'g -Ss.?.. x E» ySia.ad':1 Ey..,'���-'6 421 16 8 11 21 u 11 TABLE 3 SUMMARY OF INTERSECTION CAPACITY UTILIZATION IMPACTS The project would generate an additional 421 daily trips to and from the proposedroject. Project related traffic would result in changes in ICU that are less than 0.002 (0.2 p rcent) during peak hours and would not result in a significant impact to intersections in the roject vicinity. The intersection of Grand Avenue and Diamond Bar Boulevard is c rrently operating beyond capacity and is impacted in the existing condition. Nonethele s, the proposed project's contribution is de minimis and would not discernibly impact traffr at this intersection. No significant impacts are anticipated. Although not required as mitigation, the traffic report recommends that Grand Avenuo Drive west of the intersection with Summitridge Drive be modified to remove the existing ailed median, and that the roadway be restriped, and reconfigured to provide a me ns of ingress/egress to the park for both directions of traffic on Grand Avenue. c) Result in a change in air traffic patterns, including either an increase in traffic evels Grand Avenue & Diamond Bar Boulevard or change in location that results in substantial safety risks? d) Substantially increase hazards due to a design feature (e.g., sharp cury s or Existing 0.956 E 1.301 e) Existing + Project 0.957 E 1.303 DWerence 0.001 0.002 transportation (e.g., bus turnouts, bicycle racks)? Grand Avenue & Summitridge Drive No Impact. The proposed project would not affect air traffic patterns, nor wo Id it Existing 0.991 E 0.764 Existing + Project 0.992 E 0.765 (11 Difference 0.001 thereby more than doubling the requirement of 122 spaces for a recreational facility at is 0.001 The project would generate an additional 421 daily trips to and from the proposedroject. Project related traffic would result in changes in ICU that are less than 0.002 (0.2 p rcent) during peak hours and would not result in a significant impact to intersections in the roject vicinity. The intersection of Grand Avenue and Diamond Bar Boulevard is c rrently operating beyond capacity and is impacted in the existing condition. Nonethele s, the proposed project's contribution is de minimis and would not discernibly impact traffr at this intersection. No significant impacts are anticipated. Although not required as mitigation, the traffic report recommends that Grand Avenuo Drive west of the intersection with Summitridge Drive be modified to remove the existing ailed median, and that the roadway be restriped, and reconfigured to provide a me ns of ingress/egress to the park for both directions of traffic on Grand Avenue. c) Result in a change in air traffic patterns, including either an increase in traffic evels or change in location that results in substantial safety risks? d) Substantially increase hazards due to a design feature (e.g., sharp cury s or dangerous intersections) or incompatible uses (e.g., farm equipment)? e) Result In inadequate emergency access? f) Result In inadequate parking capacity? g) Conflict with adopted policies, plans, or programs supporting alterative transportation (e.g., bus turnouts, bicycle racks)? ' No Impact. The proposed project would not affect air traffic patterns, nor wo Id it increase hazards due to design. The project includes two access roads thereby all wing adequate emergency access. The City of Diamond liar Development Code requires that recreational facilities provid one parking space per 150 square feet of floor area. Parking would be provided for the p ject site in three parking lots with a combined total of approximately 262 parking sp ces, thereby more than doubling the requirement of 122 spaces for a recreational facility at is 22,560 square feet in size. No City policies, plans or programs supporting alternative transportation apply t the proposed project. The Transportation Demand Management (TDM) Progra , a development code policy designed to encourage increased ride -sharing and the u e of C: =menfs and SeHingMAdrrinistalMOC WpUS 013102.wpd 5-21 Initial StudylMitigated Negative Dedio tion alternative transportation modes, applies only to structures 25,000 square feetI n size or larger. No impacts are anticipated and no mitigation is required. XVI. UTILITIES AND SERVICE SYSTEMS --Would the project: a) Exceed wastewater treatment requirements of the applicable Regional Wate Control Board? b) Require or result in the construction of new water or wastewater treatment or expansion of existing facilities, the construction of which could cause si environmental effects? c) Require or result In the construction of new storm water drainage faci expansion of existing facilities, the construction of which could cause sig environmental effects? d) Have sufficient water supplies available to serve the project from entitlements and resources, or are new or expanded entitlements needed? e) Result in a determination by the wastewater treatment provider which serve: serve the project that it has inadequate capacity to serve the project's pi demand in addition to the provider's existing commitments? Less than Significant Impact. Wastewater service in the City of Diamond Bar is c provided by the County of Los Angeles Sanitation District. Wastewater generate City is conveyed to the San Jose Creek Water Reclamation Plant in the City of) Restroom facilities associated with the proposed project would generate a a amount of wastewater and would not result in the exceedenee of wastewater tr requirements, construction of new or expanded wastewater treatment facilities, or a determination by the County of Los Angeles Sanitation District that it has ina capacity to serve the project's demand in addition to existing commitments. No sfl impacts are anticipated. Quality rcilities riificant ities or nificant :xrsting or may ojected urrentfy d in the I ither. gligible atment esult in As discussed in Section 8, Hydrology and Water Quality, the proposed project wi substantially after the existing drainage pattern of the project site. The projec require the construction of flood control infrastructure on the project site, includint basins, gunnite bench drains, and rip -rap dissipaters; however, significant associated with the construction of these flood control devices are expected tc Furthermore, the project would not add appreciably to flows entering storm d Softwind Drive and Summit Ridge Drive. No significant impacts are anticipated. ' The Walnut Valley Water District (WVWD) would provide domestic water service proposed project. The WVWD is supplied by the Three Valleys Municipal Water (TVMWD) and the Metropolitan Water District (MWD) of Southern California. Currer supplies and infrastructure would be adequate to serve the proposed project, pari given the negligible water usage expected of the proposed facilities. Water use project site would consist primarily of landscape irrigatfon.(which is not expected to I the water usage for existing park landscaping), restrooms, and a kitchen. No sig impacts are anticipated. uld not would catch- ipacts occur. sins in to the istrict I ularly n the teed ificant j f) Be served by a landfill with sufficient permitted capacity to accommod the project's solid waste disposal needs? g) Comply with federal, state, and local statutes and regulations related to solid w ste? ICN)oa ants and SettingslAdministr2ti)eDesktapU5 013102.wpd No Impact. The proposed project would be served by the County of Los Angeles Sanitation District for solid waste disposal. Solid waste would be transferred to th Puente Hilts Landfill #E6 located in the City of Whittier. The landfill is permitted to ac 6 both construction and mixed municipal waste, has a permitted throughput of 13,200 ons/day, and remaining capacity of 20,200,000 cubic yards. The proposed project would enerate a negligible amount of solid waste in the City-wide or regional context. The Pu me Hills Landfill has sufficient permitted capacity to accommodate the proposed proje is solid waste disposal needs. The proposed project will comply with federal, state, nd local statutes and regulations related to solid waste. No significant impacts are antici ated. QkDa rnants and SeWngsAdrniristratorMesktopUS 013102,wpd SECTION 6 - REPORT PREPARERS AND CONTRIBUTORS LEAD AGENCY Deputy City Manager ......................................... Jim DeStefano Associate Planner .............................................. Ann Lungu BONTERRA CONSULTING Project Manager ................................... Thomas E. Smith, J ., AICP Assistant Project Manager ................................ Samuel C. St wart IV Project Biologist .............................................. Amb r Oneal Project Biologist ........................................ Weena San katavat C.Tomffents and SettingsSAdm nistratcADesIdWpJS 013102.wpd 6-1 l 1 SECTION 7 - REFERENCES California integrated Waste Management Board. Solid Waste Information System (S IS). www.ciwmb.ca.aovlSW 1S1 City of Diamond Bar. (July 1995). General Plan. City of Diamond Bar. (November 1998). Development Code. Department of Mines and Geology. (2000). Seismic Hazards Maps - Yorba Linda Quad -angle. Hunsaker & Associates. (January 2002). Storm Water Pollution Prevention Plan for the Community Center in the City of Diamond Bar. Leighton & Associates. (December 2001 ) Preliminary Geotechnical Investigation for the Pi oposed 1 Community Center at Summitridge Park. Leighton & Associates. (January 2002) Addendum to Geotechnical Investigation for the P1 oposed Community Center at Summitridge Park. Siecke, Warren. (2002) Traffic Analysis for the Summrtridge Community/Senior Center. Southern California Air Quality Management District. (1999). CEQA Handbook. US Environmental Protection Agency. (2000). Watershed Assessment Database www.ega.goulsurf3/states/CA l i 7 QDocuments and SettingsUAdministrator%OesktopUS 013102.wo 7-1 iniflai CITY COUNCIL Agenda # Meeting Date.- CITY ate: AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manage 4X,, TITLE: Consideration of Fourth of July Fireworks Show at Sycamore Canyon Park i the Amount of $22,000. RECOMMENDATION: Direct staff to conduct the 2002 Fourth of July Firewor s Show at Sycamore Canyon Park and approve the $22,000 budget. It is further recommended that the City Council direct staff to not conduct a summer concert on Wednesday, July 3, 2002. FINANCIAL IMPACT: If approved, $22,000 for the fireworks show will be include in the FY 2002/03 General Fund budget. Exhibit A lists the detail of ex enses from last year's event. BACKGROUND: This item was presented to the City Council at the February 19 meetig and the council requested answers to the two following questions: 1. Has Calvary Chapel confirmed in writing that their parking I tis available for park spectator's cars on July 4, 2002 and will he parking lot lights be on until 11:00 P.M.? 2. Has the Diamond Bar Country Club confirmed in writing that fireworks can be launched from the golf course? Response to Questions: 1. The City has received a letter from Calvary Chapel confirm ng that their parking lot is available for use to park spectator's cars on J ily 4, 2002 and that the parking lot lights will be on until 11:00 P.M. 2. Staff met with golf course representatives on Monday, February 25 and they have approved in concept the launching of the firewor s from the golf course. At the time of this report, L.A. County Fire Department inspectors were still reviewing the site plan and will notify City staff when the review is complete. Golf course representatives ave assured City staff that if the permit to launch fireworks from the golf course is approved by fire inspectors, the City's use of the golf course will then be approved in writing. DISCUSSION: Last year's fireworks show at Sycamore Canyon Park attracted a crowd estimated to be in excess of 6,000 people. Staff has received numerous requests from the community to have this event again this year. The event last year cost $22,201 to present. If an event is going to be offered on the fourth of July this year, it is necessary to commit to the fireworks provider in the very nelar future to guarantee their availability for a Diamond Bar show. if directed by the City Council, staff is prepared to conduct the 2002 ireworks Show at Sycamore Canyon Park in much the same manner as last y ar's. The event will be held on Thursday, July 4 and there are no plans to have a Concert in the Park the previous night, Wednesday, July 3. Staff plans to havr= the fireworks launched from the Diamond Bar Golf Course instead of from Golden Springs Road. Launching from the golf course will make it possible to have larger shells than were used last year. Larger shells make for a more dramatic fireworks show. Parking for show spectators will be provided in the Calvary Chapel parking lot. It has leen confirmed in writing that the parking lot lights will be oil until 11:00 P.M. Staff will also notify residents adjacent to Sycamore Canyon Pak of the City's plans for this event, if approved by the City Council. REVIEWED BY: / 0�4�� Bob Rose Director of Community Services wbp Ja es DeStefa Deputy City Manager Attachment: Exhibit A -- Detailed List of Expenses from Last Year's Event Letter from Calvary Chapel dated February 26, 2002 City of Diamond Bar 4th of July Summer Concert EXHIBIT A Budget — 2001 (as of 9120101) Resources: Account Number Budget Spent General Fund $3,000 $3,489.74 Operating Expenditures (001-5350-45305) $18,750 $19,535.05 PT Staff (7 staff @ 10 hrs ea X $8.91/hr avg.) (001-5350-40030) $625 $796.29 Overtime -- FT Staff (Vic-8hrs;Kim/Sara-7hrs ea) (001.5350-40020) $630 $912.62 Prop A -- Shuttles (1,837 riders before they lost count) (112-5360-45310) $1,000 $957.02 5 shuttles 5 - 10 P.M.; 2 shuttles 4 - 5 P.M. $0 $397.44 Total Resources (available for event) $21,005 $22,200.48 Expenses: $313.20 Fireworks $8,500.00 $8,500.00 Sheriff's Deputies $3,000 $3,489.74 Traffic Control/Security $1,979.04 Bicycle Patrol $1,5.10.70 Special Event Insurance (Robert Driver) $750 $525.00 Sinks (2 @ $150) $0 $300.00 Restrooms (4 $70 + $16 for lights) $0 $397.44 Traffic Control -- Starlite/barricades, etc. $1,000.00 $480.91 Traffic Control -- Starlite/Road Closed Sign $313.20 Traffic Control - MCE Staffing $0.00 $461,50 Sound System -- Trinnity $2,000 $2,000.00 Entertainment $2,500 $1,850.00 Covina Concert Band -- $350 Pacific Crest Drum & Bugle Corps --$1,000 Castleberry.-- $500 Stage Lights $500 $100.00 Stage Expansion -- 8 pieces -- Rental $0 $320.00 Reimbursement for Staff Meals $0 $71.00 Italian Catholic Federation $71.00 Light Tower Rental (EZ Rentals) -- Area Lights, 2 BBQ rentals $0 $423.63 Back Drop for stage $0 $0.00 Pencing Around Fireworks $500 $0,00 Photo Development $39.13 Decorations/Promotional Items $0 $263.5 Pennant Streamers $100.00 Ralph's -- charcoal & lighter fluid $19.53 Party City -- decorative flags $13.96 Credit Card Purchase $71.05 Michaels -- Bows and Ribbon $28.96 Oriental Trading Co. $30.00 Sub Totals $18,750.00 $19,535.05 GRAND TOTAL (All Accounts) $21,005.00 $22,201 M-26 02 14:39 FROM: TO -909%13M L:02 CAGY^FRY 1C" A P E U GULDEN SPRINGS February 26, 2402 City of Diamond Bar Attu. Gary A. Olivas Recreation Superintendeiat 21825 E. Copley Drive Diamond Bar, CA 91765-4178 Dear Mr. (divas: In regards to our recent phone conversation, Calvary Chapel Golden Springs hereby grants the City of Diamond Bar permission to utilize our parking lot on Thursday, July 4, 2002 from 4:00 p.m. to 11:00 p.m. Per your request, we will have the lights in the parking lot operating from sundown to 11:00 p.m. If there is anything else we can assist you with, please do not hesitate to callus here at (909) 396-1884. Sincerely, Goddard Assistant Pastor DG/mr 22324 Golden Springs Drive, Olamand Bar, CA 41765-2449 (909) 396-1884 Dr. Raul Rijos, pastor Agenda # 1 8.4 Meeting Date 3/S 02 CITY COUNCIL s AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Mana TITLE: APPOINTMENTS TO VACANCIE THE DIAMOND BAR COMMUNITY FOUNDATION RECOMMENDATION: It is recommended that the City Council appoint four new members to the Diamond Bal Foundation Board of Directors for either one or two years terms to be determined Foundation Board meeting on March 21, 2002. BACKGROUND: Community at the next On January 8, 2002, the City Council approved an amendment to the Foundation'sb Paws adding four more members to the Board of Directors to be appointed by the City Council. Thos seats were unable to be filled at the February 19, 2002 City Council meeting and staff was directeto place the matter on the March 5, 2002 agenda. DISCUSSION: Staff previously advertised all commission/committee vacancies in the Inland Valley Dail Bulletin, the Tribune, The Weekly, The View etc.; has re -posted these vacancies on the City's we[he a and on the City's Public Access Channel, Channel 17. Applications for service received by the Cl Clerk were distributed to the City Council for the February 19, 2002 City Council meeting. No ne applications for service have been filed with the City. PREPARED BY. Lynda Burgess, City Clerk REVIEWED BY: I ynda Burgess, Ci y Clerk David Doyle, Deputy City Man C. 0 r -v- CONSULTING SERVICES AGREEMENT THIS AGREEMENT is made as of March 5, 2002 and between the City of Diamond Bar, a corporation ("City") and Hirsch and Associates, ("Consultant"). RECITALS A. Consultant was selected through a competitive bidding process in compliance with alllegal requirements to perform certain tasks in connection with the design of ADA improvements to Sycamore Canyon Park, pursuant to its proposal dated August 10, 1999. B. Consultant completed Phase I tasks (one through five of proposal), in the amount of $25,000 for the period of January 4, 2000 through December 31, 2000. C. City desires to continue utilizing the services of Consultant to complete Phase II asks (six through eighteen plus bid alternates one, two, four, six, seven and ten of proposal), for the period of March 5, 2002 through December 31, 2004 in the amount of $50,000 as an independent contractor to provide consulting services to City. D. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principah and employees. E. Since this is a Federally assisted construction project, Davis -Bacon will be enforced and if the State and Federal wage rates are applicable,then the higher of the two will be I Ised. The Federal Labor Standards provisions (form HUD4010), HUD's Section 3 requirements Federal Minority Business Enterprise / Women's Business Enterprise (MBE/WBE) requirements and the Federal Wage Determination are attached and r iade part of this agreement, and compliance will be enforced. Any prime contractor or, subcontractor working on a Federally assisted project must be eligible to partici p te. Any agreement must contain the same Federal language. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions contained, the parties hereto agree as follows: 1. Consultant's Services. A. Scope of Services. The nature and scope of the specific services to be performep by Consultant are as described in Exhibit "B" the Consultant's Response, dated August 10,_1999, to theity's Request for Proposals. B. Level of Services/ Time of Performance. The level of and time of the specific to be performed by Consultant are as set forth in Exhibit "B." 2. Term of Agreement. This Contract shall be in effect beginning March 5. 2002, and continue until December 31, 2004 unless earlier terminated pursuant to the provisions herein. 3. Compensation. City agrees to compensate Consultant for each service which Consul ant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B." Payment wi# be made only after submission of proper invoices in the form specified by City. Total payment to Consul t pursuant to this Agreement shall not exceed $50,000, 4. General Terms and Conditions. In the event of any inconsistency between the of this Agreement and Consultant's proposal, the provisions of this Agreement shall control. 5. Addresses. City: City of Diamond Bar Consultant: Hirsch and Associates Linda C. Lowry, City Manager Pat Hirsch 21825 East Copley Drive 2221 E. Winston Rd., Suit A Diamond Bar, CA 91765-4178 Anaheim, CA 92806 6. Status as Independent Consultant. A. Consultant is, and shall at all times remain as to City, a wholly indep dent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of ty or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control ovr the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Cons ltant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any in nor agents or employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant and r this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties and interest asserted against City by reason of the independent contractor relationship created by this Agree ent. In the event that City is audited by any Federal or State agency regarding the independent contractor tatus of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Consultant shall fully comply with the workers' compensation law reg ding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless om any failure of Consultant to comply with applicable worker's compensation laws. City shall have then t to offset against the amount of any fees due to Consultant under this Agreement any amount due to City rom Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnific tion arising under this Section 6. 7. Standard of Performance. Consultant shall perform all work at the standard of care) and skill ordinarily exercised by members of the profession under similar conditions. 8. Indemnification. Consultant agrees to indemnify the City, its officers, agents, volunt ers, employees, and attorneys against, and will hold and save them and each of them harmless from, and all acti ns, claims, damages to persons or property, penalties, obligations, or liabilities that may be asserted or claime by any person, firm, entity, corporation, political subdivision or other organization arising out of the acts, e ars or omissions of Consultant, its agents, employees, subcontractors, or invitees, including each person or e tity responsible for the provision of services hereunder. In the event there is more than one person or entity named in the Agreement as a Consultant, then) all obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several. 1 9. Insurance. Consultant shall at all times during the term of this Agreement carry, main and keep in full force and effect, with an insurance company admitted to do business in California approved by the City (1) a policy or policies of broad -form comprehensive general liability insurance minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, Ioss or dar as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and indepen contractors in performance of services under this Agreement; (2) property damage insurance with a- imu a limit of $500,000.00; (3) automotive liability insurance, with minimum combined single limits cove age of $500,000.00; (4) professional liability insurance (errors and omissions) to cover or partially cover d ages that may be the result of errors, omissions, or negligent acts of Consultant, in an amount of not le s than $1,000,000 per occurrence; and (5) worker's compensation insurance with a minimum limit of $500, 00,00 or the amount required by law, whichever is greater. City, its officers, employees, attorneys, and vol nteers shall be named as additional insureds on the policy(ies) as to comprehensive general liability, property d age, and automotive liability. The policy(ies) as to comprehensive general liability, property damag , and automobile liability shall provide that they are primary, and that any insurance maintained by the Cit shall be excess insurance only. A. All insurance policies shall provide that the insurance coverage shall not be non-renwed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the poli y) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice th reof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage. B. All policies of insurance shall cover the obligations of Consultant pursuant to the terms c f this Agreement; shall be issued by an insurance company which is admitted to do business in the State of Cali oruia or which is approved in writing by the City; and shall be placed with a current A.M. Best's rating of no less that A VII. C. Consultant shall submit to City (1) insurance certificates indicating compliance wit the minimum worker's compensation insurance requirements above, and (2) insurance policy endorse ents indicating compliance with all other minimum insurance requirements above, not less that one (1) day rior to beginning of performance under this Agreement. Endorsements shall be executed on City's appro nate standard forms entitled "Additional Insured Endorsement", or a substantially similar form which the Cit has agreed in writing to accept. 10. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, docuin nts, discussion, or other information developed or received by Consultant or provided for performance othis Agreement are deemed confidential and shall not be disclosed by Consultant without written authorizatioi by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to ity upon the termination of this Agreement. Consultant's covenant under this section shall survive the termin tion of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a propri tart' nature specifically for and in connection with certain projects, the City shall not, except with Consultant's riot written consent, use the same for other unrelated projects. 11. Ownership of Materials. All materials provided by Consultant in the performance of is Agreement shall be and remain the property of City without restriction or limitation upon its usc or dissemination by City. 12. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not' acquire interest, director or indirect, which may be affected by the services to be performed by Consultant under Agreement, or which would conflict in any manner with the performance of its services hereunder. Consul further covenants that, in performance of this Agreement, no person having any such interest shall be emplc by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance A this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 13. Termination. Either party may terminate this Agreement with or without cause upon teen (15) days' written notice to the other party. However, Consultant shall not terminate this Agreement luring the provision of services on a particular project. The effective date of termination shall be upon de date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15 ) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant fors rvices satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written once of termination, Consultant shall discontinue performing services. 14. Personnel. Consultant represents that it has, or will secure at its own expense, all per onnel required to perform the services under this Agreement. All of the services required under this Agreeme it will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qu ified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right, for good --ause, to require Consultant to exclude any employee from performing services on City's premises. 15. Non -Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as to race, color, creed, religion, sex, maritalstatus, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the follc wing: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termi tion; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontra is for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies r raw materials. 16. Assignment. Consultant shall not assign or transfer any interest in this Agreement n r the performance of any of Consultant's obligations hereunder, without the prior written consent of City, anany attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 17. Performance Evaluation. For any contract in effect for twelve months or longer, a w annual administrative performance evaluation shall be required within ninety (90) days of the first annivt of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement. work product required by this Agreement shall be utilized as the basis for review, and any commei complaints received by City during the review period, either orally or in writing, shall be considered. City The is or shall meet with Consultant prior to preparing the written report. If any noncompliance with the Agreement is ound, City may direct Consultant to correct the inadequacies, or, in the alternative, may terminate this Agreement as provided herein. 18. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances codes and regulations of the federal, state, and local governments. 19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one o more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may the exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 20. Attorney's Fees. In the event that either party to this Agreement shall commence an legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorne 's fees and costs, including costs of expert witnesses and consultants. 21. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be d emed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile :)efore or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. 22. Governing Law. This Contract shall be interpreted, construed and enforced in accodance with the Iaws of the State of California. 23. Counterparts. This Agreement may be executed in any number of counterparts, e ch of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 24. Entire Agreement. This Agreement, and any other documents incorporated her in by specific reference, represent the entire and integrated agreement between Consultant and City. This Agre Dment supersedes all prior oral or written negotiations, representations or agreements. This Agreement may iot be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk. 25. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this ADDITIONAL INSURED ENDORSEMENT COMPREHENSIVE GENERAL LIABILITY Name and address of named insured ("Named Insured"): Name and address of Insurance Company ( "Company"): General description of agreement(s), permit(s), license(s), and/or activity(ies) insured: Notwithstanding any inconsistent statement in the policy to which this endorsement is attach d (the "Policy") or in any endorsement now or hereafter attached thereto, it is agreed as follows: 1. The ("Public ), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the "Additional Insureds") under the Policy in r lation to those activities described generally above with regard to operations performed by or on behalf of the arced Insured. The Additional Insureds have no liability for the payment of any premiums or assessments un ier the Policy. 2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy. 3. Each insurance coverage under the Policy shall apply separately to each Additional I sured against whom claim is made or suit is brought except with respect to the limits of the Company's liability. 4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall covered as third - party claims, i.e., in the same manner as if separate policies had been issued to each insured. thing contained in this provision shall operate to increase or replicate the Company's limits of liability as pr vided under the policy. 5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insureq under the indemnification and/or hold harmless provision(s) contained in or executed in conjunction with the tten agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds J-1 ADDITIONAL INSURED ENDO COMPREHENSIVE GENERAL 6. The policy to which this endorsement is attached shall not be subject to cancellation, hange in coverage, reduction of limits (except as the result of the payment of claims), or non -renewal exce t after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereof. In the event of Company's failure to comply with this notice provision, tht policy as initially drafted will continue in full force and effect until compliance with this notice requiremen . 7. Company hereby waives all rights of subrogation and contribution against the Ad itional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising olit of or incident to the perils insured against in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or sub equent active or passive negligence by the Additional Insureds. S. It is hereby agreed that the laws of the State of California shall apply to and gov m the validity, construction, interpretation, and enforcement of this contract of insurance. 9. This endorsement and all notices given hereunder shall be sent to Public Agency at: 10. Except as stated above and not in conflict with this endorsement, nothing containedl herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to whch this endorsement is attached. TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF THIS ENDORSEMENT ATTACHES FROM90 LIABILITY 11. Scheduled items or locations are to be identified on an attached sheet. The inclusions relate to the above coverages. Includes: ❑ Contractual Liability ❑ Owners/Landlords/Tenants ❑ Manufacturers/Contractors ❑ Products/Completed Operations ❑ Broad Form Property Damage ❑ Extended Bodily Injury ❑ Broad Form Comprehensive ❑ General Liability Endorsement ❑ Explosion Hazard ❑ Collapse Hazard ❑ Underground Property ❑ Pollution Liability ❑ Liquor Liability El 12. A ❑ deductible or ❑ self-insured retention (check one) of $ to all coverage(s) except: if none, so state). The deductible is applicable ❑ per claim or ❑ per (check one). 13. This is an ❑ occurrence or ❑ claims made policy (check one). 14. This endorsement is effective on Policy Number at 12:01 A.M. and forms � part of I-2 ADDITIONAL INSURED ENDORSEMENT COMPREHENSIVE GENERAL LIABILITY I, (print name), ereby declare under penalty of perjury under the laws of the State of California, that I have the authority to brid the Company to this endorsement and that by my execution hereof, i do so bind the Company. Executed Phone No.: (_) 20 Signature of Authorized Representative (Original signature only; no facsimile signorure or initialed signature accepted) J-3 ADDITIONAL INSURED ENDORPEMENT COMPREHENSIVE GENERAL LIABILITY ADDITIONAL INSURED ENDORSEMENT AUTOMOBILE LIABILITY Name and address of named insured ( "Named Insured"): Name and address of Insurance Company ( "Company "): General description of agreement(s), permit(s), license(s), andlor activity(ies) insured: Notwithstanding any inconsistent statement in the policy to which this endorsement is attache (the "Policy") or in any endorsement now or hereafter attached thereto, it is agreed as follows: 1. The _ _ (" blic Agency'), its elected officials, officers, attorneys, agents, employees, and volunteers are additional ins eds (the above named additional insureds are hereafter referred to as the "Additional Insureds") under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy. 2. The insurance coverages afforded the Additional Insureds under the Policy shall be pri insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy. 3. Each insurance coverage under the Policy shall apply separately to each Additional Ins tred against whom claim is made or suit is brought except with respect to the limits of the Company's liabili y. 4. Nothing in this contract of insurance shall be construed to preclude coverage of a clail i by one insured under the policy against another insured under the policy. All such claims shall covered as d i1rd- party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company's limits of liability as provided under the policy. 5. The insurance afforded by the Policy for contractual liability insurance (subject to the tei ins, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured der the indemnification and/or hold harmless provision(s) contained or executed in conjunction with the wri Iten agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds. J-4 ADDITIONAL INSURED ENDORSEM AUTOMOBILE LIABI 6. The policy to which this endorsement is attached shall not be subject to cancellati on' hange in coverage, reduction of limits (except as the result of the payment of claims), or non -renewal exce t after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) da s prior to the effective date thereto. In the event of Company's failure to comply with this notice provision, th policy as initially drafted will continue in full force and effect until compliance with this notice require= . 7. Company hereby waives all rights of subrogation and contribution against the Ad 'tional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising o t of or incident to the perils insured against in relation to those activities described generally above with re and to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subs uent active or passive negligence by the Additional Insureds. 8. It is hereby agreed that the laws of the State of California shall apply to and gove the validity, construction, interpretation, and enforcement of this contract of insurance. 9. This endorsement and all notices given hereunder shall be sent to Public Agency at: 10. Except as stated above and not in conflict with this endorsement, nothing contained erein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to whic this endorsement is attached. TYPE OF COVERAGES TO WHICH POLICY PERIOD TRIS ENDORSEMENT ATTACHES FROM/TO LMTS OF LIABILITY D. Scheduled items or locations are to be identified on an attached sheet. The inclusions relate to the above coverages. Includes: ❑ Any Automobiles ❑ All Owned Automobiles ❑ Non -owned Automobiles ❑ Hired Automobiles ❑ Scheduled Automobiles ❑ Garage Coverage ❑ Truckers Coverage ❑ Motor Carrier Act ❑ Bus Regulatory Reform Act ❑ Public Livery Coverage 12. A ❑ deductible or ❑ self-insured retention (check one) of $ applies to all coverage(s) except: (if none, so state). The deductible is applicable ❑ per claim or ❑ occurrence (check one). 13. This is an ❑ occurrence or ❑ claims made policy (check one). 14. This endorsement is effective on at 12:01 A.M. and forms a part of Number 1, (print name), her declare under penalty of perjury under the laws of the State of California, that I have the authority to bind J-5 ADDITIONAL INSURED ENDC AUTOMOBILE Company to this endorsement and that by my execution hereof, I do so bind the Company. Executed Phone No.: ( ) 20 Signature of Authorized Representative (Original signature only, no facsimile signat re or initialed signature accepted) J-6 ADDITIONAL INSURED ENDORSEMENT AUTOMOBILE LIABILITY ADDITIONAL INSURED ENDORSEMENT EXCESS LIABILITY Name and address of named insured ("Named Insured"): Name and address of Insurance Company ( "Company"): General description of agreement(s), permit(s), license(s), and/or activity(les) insured: Notwithstanding any inconsistent statement in the policy to which this endorsement is attach (the "Policy") or in any endorsement now or hereafter attached thereto, it is agreed as follows: 1. The_ (` blie Agency"), its elected officials, officers, attorneys, agents, employees, and volunteers are additional in ureds (the above named additional insureds are hereafter referred to as the "Additional Insureds") under the olicy in relation to those activities described generally above with regard to operations performed by or on ehalf of the Named Insured. The Additional Insureds have no liability for the payment of any premi ms or assessments under the Policy. 2. The insurance coverages afforded the Additional Insureds under the Policy shall be ' ary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contrib e with the insurance coverages provided by the Policy. 3. Each insurance coverage under the Policy shall apply separately to each Additional sured against whom claim is made or suit is brought except with respect to the limits of the Company's lia ility. 4. Nothing in this contract of insurance shall be construed to preclude coverage of a e aim by one insured under the policy against another insured under the policy. All such claims shall covered s third - party claims, i.e., in the same manner as if separate policies had been issued to each insured. othing contained in this provision shall operate to increase or replicate the Company's limits of liability as p ovided under the policy. 5. The insurance afforded by the Policy for contractual liability insurance (subject to th terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insur under the indemnification and/or hold harmless provision(s) contained in or executed in conjunction with th written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insure s. J-7 ADDITIONAL INSURED ENDORSEMENT EXCESS LIABILITY 6. The policy to which this endorsement is attached shall not be subject to cancellation, cl in coverage, reduction of limits (except as the result of the payment of claims), or non -renewal except written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days to the effective date thereto. In the event of Company's failure to comply with this notice provision, the p as initially drafted will continue in full force and effect until compliance with this notice requirement. 7. Company hereby waives all rights of subrogation and contribution against the A Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising incident to the perils insured against in relation to those activities described generally above with operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or sIa active or passive negligence by the Additional Insureds. or to 8. It is hereby agreed that the laws of the State of California shall apply to and govelin the validity, construction, interpretation, and enforcement of this contract of insurance. 9. This endorsement and all notices given hereunder shall be sent to Public Agency at: 10. Except as stated above and not in conflict with this endorsement, nothing contained erein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to whi h this endorsement is attached. TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMPTS OF THIS ENDORSEMENT ATTACHES FROM/TO LIABILITY [ Following Form ❑ Umbrella Liability if. Applicable underlying coverages: INSIJRANCE COMPANY POLICY NO. 12, The following inclusions, exclusions, extensions or specific provisions relate to coverages: 13. A ❑ deductible or ❑ self-insured retention (check one) of $_ to all coverage(s) except: none, so state). The deductible is applicable ❑ per claim or ❑ per occurrence (check one). 13. This is an ❑ occurrence or ❑ claims made policy (check one). 14. This endorsement is effective on at 12:01 A.M. and Policy Number above applies a part of 1-8 ADDITIONAL INSURED ENDgRSEMENT EXCES LIABILITY I, (print name), h reby declare under penalty of perjury under the laws of the State of California, that I have the authority to bin the Company to this endorsement and that by my execution hereof, I do so bind the Company. Executed Phone No.:( 20 Signature of Authorized Representative (Original signature only, no facsimile signa re or initialed signature accepted) J-9 ADDITIONAL INSURED ENDORSEMENT EXCESS IABILITY U I, PARENT'S CODE OF ETHICS RP0." SIDELINE DEMEANOR 18$9 I \` Your child is participating in a youth sports program in the City of Diamond Bar. We are a community whose promote the self-esteem of all players just for participating, regardless of individual athletic abiltiy or the final athletic contest. Your role as a spectator has a significant impact upon the success of our program. Therefoi you to fully understand and completely accept the standards of behavior which are detailed below. • 1 pledge to demonstrate positive support for all players, coaches, officials, parents, and staff members and practices. sls are to re of any we need at all games • 1 pledge to neve not make negative comments about the game officials, coaches, or players because 11 understand that negative comments are destructive and will only result in damaging a child's motivation and ruining their athletic experience. • 1 pledge to encourage my child and all players by using only words of praise and to refrain from yelling o�jt instructions as this will only confuse players as they look for direction from their coach. J • I will be a positive role model and set an example of good sportsmanship for the youth of this commun all players, coaches, officials, fans, and staff members with courtesy and respect. • 1 will place the emotional and physicial well being of my child and all other children ahead of my pers, win. • 1 understand that children play sports to have fun, make friends, and to learn new skills, therefore I will p well as execution in order to keep sports in the proper perspective. • i will support the game officials at all times, even if I do not agree with a call, because their presence is game safe, fun, and fair for the children that are playing. • 1 will remember that the game I am attending is for the players and not for me or any other spectator. • 1 will support a sports environment for my child that is free from drugs, tobacco, and alcohol and will refr use at all games and events in the City of Diamond Bar. • 1 understand that any and all my actions are subject to review by the administrators of this sports league. by treating al desire to ise effort as to make the n from their I fully understand and completely accept the standards of behavior outlined previously. My initials by each standard and signature below will serve as my public acknowledgment of my unconditional agreement with each standar contained in the Parent's Code of Ethics. I realize that if at any time my behavior becomes non-compliant with any of ihe standards contained in the Parent's Code of Ethics, I may be asked to immediately terminate both my participation and my child's participation in the youth sports program in the City of Diamond Bar. Name of Child/ren Printed Name PARENT'S CODE OF ETHICS.01 Division Signature CCCLUTE ENTERPRISES 21217 FOUNTAIN SPRINGS RD. DIAMOND BAR, CA: 91765 PHN 903-595-1827 FAX 909-595-1827 e-mail - a,dute-ent@surli ide.net C March 5, 2002 Diamond Bar City Council: The following letter is my concerned input to the proposed ordinance of `no parking n street sweeping days'. I cannot attend this evenings meeting due to a family function at my son' school. They are having a scheduled videoconference with a Japanese classroom. I believe all intents of such an ordinance are acceptable provided the intent is not a precursor to a further encompassing parking ban on public streets. I am opposed to any complete parking ban on `residential' public streets. This will have effects of increased speeds on our streets, more blocked sidewalks and an increase in parking on lawn areas with no increase in enfo cement. This city's residents, schools, and businesses depend on the ability to park on the public reets. I can think of some businesses and schools that use the public streets on a regular bas s, which could cause large scale -parking problems on those days. How are these streets being m intained now? Is the city prepared to contract for street sweeping on Saturdays for some major treets in the event there is such a conflict in the normal schedule? Is it then posted no parking on those days? I am most certainly in support of any effort to clean our streets and our waterways yet t is effort should also focus on vehicle fluids, which are deposited on to our streets. Leaves and p 3per are of little damage to the environment in comparison, to the discharge of motor oil, transmission fluid and coolants. I believe the California Vehicle Code already includes codes and lanc uage to support any such excessive fluid discharge. The ordinance should further address this is ue if the intent is to aid in environmental protection. Furthermore, I am very concerned about the quantity of signs that are deemed adeq ate for notification in support of enforcement. I do not wish to see signs throughout our city or t every entrance to every neighborhood. Please took at what other cities have done to avoid th s'over- signage'. I do believe the city has the responsibility to provide a massive media campaigil on the ordinance at first, continuing on a regular basis in local papers, city bulletin boards and the city's web site. Obviously, determine a set schedule for these sweeping days with designated areas, times, and days. • Page 2 March 5, 2002 How will enforcement be authorized? Can we effectively use the Senior Patrol for this or will the city be using an assigned traffic officer from the Sheriffs Department. Is this going to leave the city short-handed for the days of street sweeping? Can we use an officer assigned to school traffic and parking for this enforcement? How many days and what period oftime is estimated for this follow-along enforcement? Will fines be established for second and third time offend rs of this ordinance? Shall the vehicle be towed after the second or third offence? In summary: • What is the overall, true'intent of such an ordinance? Show complete support of any environmental intent. Assure residents that this will not progress to a further encompassing parking ban. • How will main streets be effected by this ordinance and what can be done to minimize impact while maintaining simplistic schedule. • Minimum signage throughout the city; maximum media notification and education. • Enforcement, enforcement, enforcement - who, what, when, where, how, cost, im pact, etc. Sincerely, Craig C. Clute VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: FROM: ADDRESS: ORGANIZATION: AGENDA #/SUBJECT CITY CLERK e DATE: ��✓� .._ PHON I expect to address the Council on the subject agenda item. Please have the Council name and address as written above. Signature utes reflect my VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: FROM: ADDRESS: ORGANIZATION: AGENDA #/SUBJECT: CITY CLERK / �►i DATE: �Aztx_c� Z�t� PHON-1 _y__10 I expect to address the Council on the subject agenda item. Please have the Council Mi utes reflect my name and address as written above. Si ature. VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL �r TO: CITY CLERK FROM: t DATE: ADDRESS: Lf Di—PHONI 4 � ORGANIZATION: AGENDA #/SUBJECT: 1'n z* lt74r I expect to address the Council on the subject agenda item. Please have the Council M name and address as written above. /�' /Ir J reflect my VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: 164DATE: ADDRESS: 3 SC--4rPHONE: ORGANIZATION: C,( �7- - AGENDA #/SUBJECT: 12-- I 2-- I expect to address the Council on the subject agenda item. Please have the Council Mi Utes reflect my name and address as written above. Signature