HomeMy WebLinkAbout12/17/2001Monday, December 17, 2001
5:30 p.m. — Study Session CC -8
6:30 p.m. — Adjourned Regular Mee
South Coast Air Quality Management District/Government Center
Main Auditorium
21865 East Copley Drive
Diamond Bar, CA 91765
Mayor Wen A Chang
Mayor Pro Tem Debby O'Connor
Council Member Carol Herrera
Council Member Bob Huff
Council Member Bob Zirbes
City Manager Linda C. Lowry
City Attorney Michael Jenkins
City Clerk Lynda Burgess
Copies of staff reports or other written documentation relating to agenda items are on file
in the Office of the City Clerk, and are available for public inspection. If you have. questions regarding
an agenda item, please contact the City Clerk at (909) 860-2489 during regular business hours.
In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990,
the City of Diamond Bar requires that any person in need of any type of special equipment, assistance
or accommodation(s) in order to communicate at a City public meeting, must inform
the City Clerk a minimum of 72 hours prior to the scheduled meeting.
Please refrain from smoking, eating or drinking in the Council Chambers.
The City of Diamond Bar uses recycled paper and encourages you to do the same.
DIAMOND BAR CITY COUNCIL RULES
(ALSO APPLIES TO CONMUSSION AND COMMITTEE MEETINGS)
PUBLIC INPUT
The meetings ofthe Diamond Bar City Council are open to the public. A member ofthe public may address the Council on the subject of one or more
agenda items and/or other items of interest which are within the subject matter jurisdiction ofthe Diamond Bar City Council. A request to address the
Council should be submitted in person to the City Clerk.
Asa general rule the opportunity for public comments will take place at the discretion ofthe Chair. However, in order to facilitate the meeting,
persons who are interested parties for an item may be requested to give their presentation at the time the item is called on the calendar. The Chair may
limit the public input on any item or the total amount oftime allocated for public testimony based on the number of people requesting to speak and the
business ofthe Council.
Individuali are requested to refrain from personal attacks towards Council Members or other citizens. Comments which are not conducive to a
positive business meeting environment are viewed as attacks against the entire City Council and will not be tolerated Your cooperation is greatly
appreciated
In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public comment on items previously
considered by the Council. (Does not apply to Committee meetings.)
In accordance with State Law (Brown Act), all matters to be acted on by the City Council must be posted at least 72 hours prior to the Council
meeting. In case of emergency, or when a subject matter arises subsequent to the posting ofthe agenda, upon making certain findings the Council may
act on an item that is not on the posted agenda-
CONDUCT
genda
CONDUCT IN THE CITY COUNCIL CHAMBERS
The Chair shall order removed from the Council Chambers any person who commits the following acts in respect to a regular or special meeting ofthe
Diamond Bar City Council
A Disorderly behavior toward the Council or any member of the staff thereot tending to interrupt the due and orderly
course of said meeting.
B. A breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of
said meeting.
C. Disobedience of any lawful order of the Chair, which shall include an order to be seated or to refrain from addressing the
Board; and
D. Any other unlawful interference with the due and orderly conduct of said meeting
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL
Agendas for the regular Diamond Bar City Council meetings are prepared by the City Clerk and are available 72 hours prior to the meeting.
Agendas are available electronically and may be accessed by a personal computer through a phone modem
Every meeting ofthe City Council is recorded on cassette tapes and duplicate tapes are available for a nominal charge.
ADA REQUIREMENTS
A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area. Sign language interpreter
services are also available by giving notice at least three business days in advance ofthe meeting. Please telephone (909) 860-2489 between 8 a.m.
and 5 p.m Monday through Friday.
HELPFUL PHONE NUMBERS
Copies of Agenda, Rules ofthe Council, Cassette Tapes of Meetings (909) 860-2489
Computer Access to Agendas (909) 860 -LINE
General Information (909) 860-2489
NOTE: ACTION MAY BE TAKEN ON ANY ITEM IDENTIFIED ON THE AGENDA.
1
2.
3A.
Next Resolution No. 2001 -61
Next Ordinance No. 05 (2001)
STUDY SESSION: 5:30 p.m., CC -8
BUSINESS RETENTION/SALES TAX AGREEMENT —SIGMA -Internet Inc.
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CALL TO ORDER:
PLEDGE OF ALLEGIANCE:
INVOCATION:
Congregational Church
ROLL CALL:
Tem O'Connor, Mayor Chang
APPROVAL OF AGENDA:
6:30 p.m., December 17, 2001
Mayor
Reverend Mike Schuenemeyer, D.B.
Council Members Herrera, Huff, Zirbes, Mayor Pro
Mayor Chang
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
3.A.1 Presentation by DBHS "Marquis" under the direction of Mr. Dave Willert.
3.A.2 Presentation of Certificate of Recognition to Sgt. Bill Flannery for his
dedicated service to the residents of the City.
3.A.3 Proclaiming the December, 2001 as "California Drunk and Drugged Driving
Prevention Month."
BUSINESS OF THE MONTH:
3.A.4 Presentation of City Tile to Fitness Advantage owners Celvin Pruenster and
Sylvia Galelli.
3B. CITY MANAGER REPORTS AND RECOMMENDATIONS:
4. 4.a PUBLIC COMMENTS: This is the time reserved on each regular meeting
agenda to provide an opportunity for members of the public to directly address the
Council on Consent Calendar items or matters of interest to the public that are not
already scheduled for consideration on this agenda. Although the City Council
DECEMBER 17, 2001 PAGE 2
values your comments, pursuant to the Brown Act, the Council generally cannot
take any action on items not listed on the posted agenda. Please complete a
Speaker's Card and give it to the City Clerk (completion of this form is voluntary).
There is a five-minute maximum time limit when addressing the City Council.
4.b RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of
the City Council may briefly respond to public comments but no extended
discussion and no action on such matters may take place.
5. SCHEDULE OF FUTURE EVENTS:
5.1 HOLIDAY RIDE — November 23 through January 2, 2002 — Free ride to any
shopping area in Diamond Bar for all residents 18 and older. 1-800-578-
6555.
5.2 CITY OFFICES CLOSED — Monday, December 24 and Tuesday, December
25, 2001. City offices will be closed in observance of the Christmas
Holidays. Offices will re -open Wednesday, December 26, 2001. City offices
will be closed Tuesday, January 1, 2002. Offices will re -open Wednesday,
January 2, 2002 at 7:30 a.m.
5.3 PLANNING COMMISSION MEETING — December 25, 2001 — Cancelled
5.4 HOLIDAY TREE COLLECTION — December 26 through January 11, 2002.
5.5 **CITY COUNCIL MEETING — January 1, 2002 — Rescheduled to January
8, 2002.
5.6 **RESCHEDULED REGULAR CITY COUNCIL MEETING — January 8, 2002
— 6:30 p.m., AQMD/Government Center Auditorium, 21865 E. Copley Dr.
5.7 PLANNING COMMISSION MEETING — January 8, 2002 — 7:00 p.m.,
AQMD/GOVERNMENT CENTER Hearing Board Room, 21825 E. Copley Dr.
5.8 TRAFFIC AND TRANSPORTATION COMMISSION MEETING — January 10,
2002 — 7:00 p.m., AQMD/Government Center Hearing Board Room, 21825
E. Copley Dr.
5.9 ***CITY COUNCIL MEETING — January 15, 2002 — Rescheduled to January
29, 2002.
5.10 PLANNING COMMISSION MEETING — January 22, 2002 — 7:00 p.m.,
AQMD/Government Center Auditorium, 21825 E. Copley Dr.
5.11 ***RESCHEDULED REGULAR CITY COUNCIL MEETING — January 29,
2002 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 E.
DECEMBER 17, 2001 PAGE 3
Copley Dr.
6. CONSENT CALENDAR:
6.1 APPROVAL OF MINUTES:
6.1.1 Study Session of November 20, 2001 — Approve as submitted.
6.1.2 Regular Meeting of November 20, 2001 — Approve as submitted.
6.1.3 Regular Meeting of December 4, 2001 — Approve as submitted.
6.1.4 Special Meeting of December 6, 2001 — Approve as submitted.
Requested by: City Clerk
6.2 VOUCHER REGISTER — Approve Voucher Register dated December 17,
2001 in the amount of $435,338.13.
Requested by: Finance Division
6.3 COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR
ENDED JUNE 30, 2001.
Recommended Action: Receive and file the Comprehensive Annual Financial
Report for the FY00-01.
Requested by: Finance Division
6.4 EXONERATION OF CASH DEPOSIT IN LIEU OF GRADING BOND IN THE
AMOUNT OF $13,680 FOR LOT 21 OF TRACT 24046 (1636 DERRINGER
LANE, COUNTRY ESTATES).
Recommended Action: Approve and authorize City Clerk to notify the owner
and Wells Fargo Bank of this action.
Requested by: Public Works Division
6.5 NOTICES OF COMPLETION:
6.5.1 AREA 3 ASPHALT RUBBER AND AGGREGATE MEMBRANE
(ARAM) OVERLAY PROJECT.
Recommended Action: Approve and authorize City Clerk
to file the Notice of Completion.
DECEMBER 17, 2001
PAGE 4
6.5.2 2000-2001 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
SIDEWALK IMPROVEMENT PROJECT.
Recommended Action: Approve and authorize City Clerk to file the
Notice of Completion.
Requested by: Public Works Division
6.6 GRANT OF EASEMENT TO COX PCS ASSETS, L.L.C., FOR USE OF
EXISTING CITY OWNED ACCESS ROAD TO THE EASTGATE WATER
TANK SITE.
Recommended Action: Approve and authorize City Manager to execute the
Agreement.
Requested by: Planning Division
6.7 AWARD OF CONTRACT TO CALIFORNIA LANDSCAPE AND DESIGN,
INC. IN THE AMOUNT OF $19,750 FOR INSTALLATION OF A SIX-FOOT
HIGH WROUGHT IRON FENCE AROUND THE PERIMETER OF THE
SKATE PARK.
Recommended Action: Award a contract to California Landscape and
Design, Inc.
Requested by: Community Services Division
6.8 AWARD OF CONSULTANT AGREEMENT EXTENDING SERVICES WITH
GARY L. NEELY FOR "AS -NEEDED" GOVERNMENTAL AFFAIRS
CONSULTING SERVICES FOR A PERIOD OF TWO YEARS WITH AN
OPTIONAL THIRD YEAR OF SERVICE.
Recommended Action: Approve Agreement and allocate the necessary
resources for the remainder of FY 2001-2002 ($21,060) from General Fund
Reserves.
Requested by: City Manager
7. PUBLIC HEARINGS: 7:00 p.m., or as soon thereafter as matters may be
heard.
7.1 CONTINUED PUBLIC HEARING — DEVELOPMENT CODE AMENDMENT
NO. 2001-02 PERTAINING TO FREEWAY ORIENTED SIGNS WITHIN THE
C-3 ZONE (Continued from November 20, 2001).
Recommended Action: Continue the public hearing for Development Code
DECEMBER 17, 2001 PAGE 5
Amendment No. 2001-02 to January 8, 2002.
Requested by: Planning Division
8. OLD BUSINESS:
8.1 APPOINTMENT OF PLANNING COMMISSIONER TO FILL THE VACANCY
AND UNEXPIRED TERM CREATED BY ELECTION OF COMMISSIONER
ZIRBES TO THE CITY COUNCIL.
Requested by: Councilman Huff
8.2 CONSIDERATION OF E -GOVERNMENT MASTER PLAN.
Recommended Action: It is recommended that the City Council accept the
document.
Requested by: City Manager
9. NEW BUSINESS:
9.1 APPOINTMENT OF COUNCIL SUB -COMMITTEES BY MAYOR
Requested by: Mayor Chang
9.2 CONSIDERATION OF ORDINANCE NO. 0X(2001): AN ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF DIAMOND BAR RESCINDING
ORDINANCE NO. 09A(1989) WHICH ESTABLISHED CITY COUNCIL
SALARIES.
Recommended Action: Approve for first reading by title only, waive full
reading of Ordinance No. 0X(2001) repealing Ordinance 9A; and direct staff
to prepare a report and recommendations to adjust Council salaries within
the limits permitted by the Government Code for Council terms commencing
2003.
Requested by: City Manager
10. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
Items raised by individual Council Members are for Council discussion. Direction
may be given at this meeting or the item may be scheduled for action at a future
meeting.
11. ADJOURNMENT:
CITY OF DIAMOND BAR
NOTICE OF PUBLIC MEETING
AND AFFIDAVIT OF POSTING
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES) §
CITY OF DIAMOND BAR )
The Diamond Bar City Council will hold a Study Session at 5:30 p.m. in CC -8 and
an Adjourned Regular Meeting at 6:30 p.m. in the Auditorium at the South Coast Air
Quality Management District/Government Center located at 21865 E. Copley Drive,
Diamond Bar, California on December 17, 2001.
I, LYNDA BURGESS, declare as follows:
am the City Clerk in the City of Diamond Bar; that a copy of the agenda for the
City Council Study Session and Adjourned Regular Meeting, to be held on December 17,
2001 was posted at their proper locations.
I declare under penalty of perjury under the laws of the State of California that the
foregoing is true and correct and that this Notice and Affidavit was executed this 14th day
of December, 2001, at Diamond Bar, California.
/s/ Lynda Burgess
Lynda Burgess, City Clerk
City of Diamond Bar
December 12, 2001
City of Diamond Bar
21825 E. Copley Drive • Diamond Bar, CA 91765-4178
(909) 860-2489 • Fax (909) 861-3117
www.CityofDiamondBar.com
Reverend Mike Schuenemeyer
Diamond Bar Congregational Church
2335 S. Diamond Bar Blvd.
Diamond Bar, CA 91765
Dear Reverend Schuenemeyer:
This is to confirm your participation to provide the invocation at the Diamond
Bar City Council Meeting on Monday, December 17, 2001 at 6:30 p.m. The
meeting will be held in the South Coast Air Quality Management
District/Government Center Auditorium located at 21865 E. Copley Drive,
Diamond Bar.
Please be aware that, pursuant to a recent court ruling, sectarian prayer as
part of City Council meetings is not permitted under the United States
Constitution pertaining to the separation of church and state. Also, please
note the three to five (3-5) minute time limit on Invocations.
It is a pleasure to have representation from various churches within Diamond
Bar participate at our City Council Meetings.
Thank you for taking time out of your busy schedule to share with us.
Sincerely,
Lynda Burgess, CMC
City Clerk
LB/tc
Recyded paper
The Diamond Bar City Council
extends commendations
lanne
Diamond Bar Team Sergeant
Diamond Bar/Walnut Station
Los Angeles County Sheriff's Department
In Appreciation for Your Years of Service and Commitment
to the Citizenry of Our Community
December 17, 2001
Wen P. Chang
Mayor
Deborah H. O'Connor
Mayor Pro Tem
Carol Herrera
Council Member
Robert S. Huff Robert P. Zirbes
Council Member Council Member
"CALIFORNIA DR UNC
DRUGGED DRI VING PRE
MONTH
December, 2001
WHEREAS, 1,233 Californians were killed and another 30,971 were injured in alcol
crashes in 2000; and
WHEREAS, more than 15 percent of the persons killed or injured.in alcohol-related
ages of 16 and 20 years; and
1
WHEREAS, while there has been a significant decline over the last decade, California eA
in alcohol-related fatalities and injuries during 2000; and
WHEREAS, a critical need remains for greater public education and increased enfo�e
impaired driving; and `
WHEREAS, Californians should make a conscious effort to ensure a safe holiday
impaired and by preventing friends and relatives from driving while under the influence
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City caf D
proclaim December, 2001 as "California Drunk and Drugged Driving Prevention Moth."
DATED: December 17, 2001
Mayor Pro Tem v
Council Member
December 12, 2001
City of Diamond Bar
21660 E. Copley Drive, Suite 100 • Diamond Bar, CA 91765-4177
(909) 860-2489 • Fax (909) 861-3117
Internet: http://www.ci.diamond-bar.ca.us • City Online (BBS): (909) 860-5463
Celvin Pruenster
Sylvia Galelli
Fitness Advantage
1200 S. Diamond Bar Boulevard, Suite 108
Diamond Bar, CA 91765
Dear Mr. Pruenster and Ms. Galelli:
On behalf of the Diamond Bar City Council, I would like to take this
opportunity to express our appreciation to Fitness Advantage for their support
and contribution to the economic strength of the City of Diamond Bar.
The City Council would like to formally recognize Fitness Advantage
at its meeting on Monday, December 17, 2001. The meeting is held at 6:30p,
at the Government Center/Air Quality Management District (AQMD)
Auditorium, 21865 E. Copley Drive, Diamond Bar. Please contact my
secretary, Ms. Nancy Whitehouse, 909/396-5666, to reconfirm your availability.
I look forward to seeing you December 17.
Sincerely,
A�t—p C
Wen P. Chang
Mayor
WPC:nbw
c: City Council
City Clerk
Re-ded pap",
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK c
FROM:
DATE:
ADDRESS: ONE:_`
ORGANIZATION: oq
AGENDA #/SUBJECT: r f t
I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my
name and address as written above.
Signature
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK
FROM: '' „�� DATE: -7 - 0 !
ADDRESS: (� PHONE: -49
ORGANIZATION:
AGENDA #/SUBJECT:
I expect to address the Council on the subject agenda item. Please have t-hCouncil Minutes reflect my
name and address as written above.
Signature
CITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION.
NOVEMBER 20, 2001
1. CALL TO ORDER: Mayor Huff called the study session to
order at 5:05 p.m. in the South Coast Air Quality Management District Room CC -
8, 21865 E. Copley Drive, Diamond Bar, California.
ROLL CALL: Mayor Huff, Mayor Pro Tem/Herrera and
Council Members Chang and O'Connor. Council Member Ansari was excused.
Also present were: Linda Lowry, City Manager; Mike Jenkins, City Attorney;
James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager;
David Liu, Public Works Director; Bob Rose, Community Services Director; Linda
Magnuson, Finance Director; Lynda Burgess, City Clerk; Kirk Phillips, Associate
Engineer; Sharon Gomez, Development Services Assistant; Linda Smith,
Development Services Assistant; Teresa Arevalo, Senior Administrative
Assistant; Todd Strojny, Senior Administrative Assistant; April Blakey,
Communications & Marketing Coordinator and Diane Dodd, Deputy Sheriff.
a) City Council Certificate Designs — Presentation by CC/Burgess
MPT/Herrera said she envisioned three classes of Certificate/plaques from which
to choose: - the paper certificate, a slightly fancier framed certificate/plaque
(painted flower frame) and the wood plaque/tile. She liked the examples
presented but felt they were too plain.
C/O'Connor said she would like to know the cost of floral borders. She believed
the certificates from Supervisor Knabe's office are handmade. Perhaps those
special certificates could be used for special occasions.
M/Huff reported that the handmade certificates are $250 each.
C/Chang liked the wood photo frame for mounting photographs. He thought the
cost for handmade certificates was too expensive and preferred the small version
presented by CC/Burgess.
Council concurred to proceed with the smaller version. In addition, staff was
directed to determine the cost of the enhanced version.
b) Residential Street Name Signs — Presentation by AS/Gomez
DCM/DeStefano stated that staff's recommendation is that the Council approve a
green sign similar to the color of the Pantera Park sign, the City's logo at the
center of the sign and typeface similar to the White Star Dr./Bower Cascade Dr.
(upper -lower case) samples.
C/O'Connor liked green or blue.
M/Huff, C/Chang and MPT/Herrera said they preferred green.
Ap
NOVEMBER 20, 2001 PAGE 2 CC STUDY SESSION
MPT/Herrera said she would like to see what it looks like with a simplified D.B.
logo. She thought the logo looks better peaked.
M/Huff liked upper case print, with the first letter being larger.
c) E -Government — Presentation by DCM/Doyle and Greg Curtain, CRB.
DCM/Doyle asked Council to consider approving the document only. The
Council needs to take sufficient time to explore the document and obtain answers
to all questions before making a final decision.
MPT/Herrera said that this is a huge investment for the City and the Council
needs time to digest the information and thoroughly discuss the matter. She
asked for an explanation of the cost of the Phase I implementation. An
investment of $736,000 requires a lot of discussion.
Council concurred to have Greg Curtain make a public presentation during
tonight's City Council meeting, consider accepting the document, and schedule
further study sessions on this matter.
Greg Curtain cautioned the Council to stay away from proprietary systems and
instead, develop focused applications through the web.
DCM/Doyle cited the example of an on-line reservation system for the Parks &
Recreation Department. Currently, there is a program that has been developed
specifically for that application and has been in use in other cities. This proven
off-the-shelf technology is adaptable to D.B. and can be readily adapted into the
Q.B. system. If D.B. attempted to recreate that program it could be very costly.
ADJOURNMENT: M/Huff adjourned the Study Session at 6:31 p.m.
ATTEST:
Robert S. Huff, Mayor
LYNDA BURGESS, City Clerk
:2 -
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
NOVEMBER 20, 2001
1. CLOSED SESSION: None
2. CALL TO ORDER: M/Huff called the meeting to order at 6:45 p.m. in
the Auditorium of the South Coast Air Quality Management District/Government
Center, 21865 E. Copley Dr., Diamond Bar, CA.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Council
Member Ansari.
INVOCATION: The Invocation was given by Monsignor
Loughnane, St. Denis Catholic Church
ROLL CALL: Council Members Ansari, Chang, O'Connor,
Mayor Pro Tem Herrera, Mayor Huff
APPROVAL OF AGENDA: Mayor
3A. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
3.A.1 Presentation of Certificate of Recognition to Jane Morf, Manager, Friends of
the Library Bookstore on the occasion of the 2nd Anniversary of the Library
Bookstore.
3.A.2 Recognition of City Clerk Lynda Burgess for earning the designation of
Master Municipal Clerk.
3B. CITY MANAGER REPORTS AND RECOMMENDATIONS: None Offered.
4. 4.a PUBLIC COMMENTS:
Kathleen Newe protested the Council's lack of response to the hate mail distributed
against C/Ansari just prior to the election. When C/Ansari was in line to become
Mayor Pro Tem, she was passed over without cause. She hoped that that would not
happen again. The Mayor and Mayor Pro Tem should be selected on seniority and
rotation of the office and the vote of the citizens should be taken into account. She
hoped Council will not pass over Wen Chang, who in her opinion, richly deserves
to be Mayor Pro Tem this year and Mayor next year.
Marie Buckland expressed concern about the negative flyer regarding Eileen Ansari,
the usage of the City logo on campaign literature and supported selection of Wen
Chang as Mayor since he was the highest vote getter.
Mary Matson wanted to know why the U.S. flags were removed along D.B. Blvd.
She asked that the flags be re -installed.
Ken Schafer said it was an embarrassment to the City to have had such slanderous
information distributed about Eileen Ansari prior to the election. He also expressed
NOVEMBER 20, 2001 Page 2 CITY COUNCIL
concern about protocol for selection of the mayor. He then stated reasons why he
believed D.B. needs a community swimming pool.
4.b RESPONSE TO PUBLIC COMMENT: CM/Lowry stated that the flyer
information was reviewed by the Sheriff's Department and the information was
forwarded to the District Attorney. Based upon the DA's initial review, the flyer was
not deemed a matter that required their attention.
CA/Jenkins stated that the City's policy precludes the use of the logo on any printed
document. There is some question as to whether this photograph constituted a
printing of the logo and whether or not the policy was intended to be applied to a
photograph. The use of the logo in this manner did give an official appearance to
a document that clearly was not an official document. Ultimately, the determination
of whether or not there was a violation of the policy is up to the City Council and
whether or not anything should be done about it is up to the City Council. This is not
rule of law, it is simply a policy that was adopted by Council a number of years ago
to address the use of the logo on correspondence where it gave the impression the
correspondence reflected the official view of the City or of Council and created a
misperception. The policy does not speak directly to this type of use for the logo.
The logo, in context, raises questions about whether it gives the impression that the
document was official. The document was a campaign piece and it did reflect above
the logo that it was, in fact, a campaign piece paid for by a campaign committee.
There are certainly arguments on both sides of the issue and he suggested to
Council that now that the City has witnessed the situation where a logo has been
used in an unanticipated manner, they may wish to re -visit the policy and ascertain
whether it was intended to apply to this type of situation. If Council determines it to
be necessary, make some modifications to the policy so as to fine-tune it to make
it clearer and more accurate in this situation.
CM/Lowry further stated that the flags were placed as a result of the September 11
attacks and it was clear that a majority of Council wanted them placed in the
Community, which was not the normal practice of the city. The flags were removed
because Veterans Day had been celebrated and it seemed an appropriate time to
put up the holiday season flags. It is also important to note that the City received
a request to remove the flags.
5. SCHEDULE OF FUTURE EVENTS:
5.1 THANKSGIVING HOLIDAY — In observance of the Thanksgiving Holiday,
City offices will be closed Thursday, November 22, and Friday, November 23,
2001. City offices will reopen Monday, November 26, 2001.
5.2 HOLIDAY RIDE — November 23 to January 2, 2002. Free transportation
available to all residents 18 and older (children under 18 must be
accompanied by adult) and carrying proof of residency. Free to travel
throughout the City (house to shopping center and back, or shopping center
to shopping center.
NOVEMBER 20, 2001 Page 3 CITY COUNCIL
5.3 PLANNING COMMISSION MEETING — November 27, 2001 — 7:00 p.m.,
AQMD/Government Center Auditorium, 21865 E. Copley Dr.
5.4 CITY COUNCIL MEETING AND SPECIAL REDEVELOPMENT AGENCY
MEETING — December 4, 2001 — 6:30 p.m., AQMD/Government Center
Auditorium, 21865 E. Copley Dr.
5.5 WINTER SNOW FEST — December 8, 2001 — 11:00 a.m. to 6:00 p.m.,
Pantera Park, 738 Pantera Dr.
5.6 SPECIAL JOINT CITY COUNCIL MEETING WITH WALNUT VALLEY
UNIFIED SCHOOL DISTRICT - December 15, 2001 — 8:30 —11:00 a.m.,
AQMD/Government Center Auditorium, 21865 E. Copley Dr.
5.7 RESCHEDULED REGULAR CITY COUNCIL MEETING — December 17,
2001 — 6:30 p.m., AQMD/ Government Center Auditorium, 21865 E. Copley
Dr.
5.8 *CITY COUNCIL MEETING — December 18, 2001 — Cancelled
5.9 CHRISTMAS HOLIDAY — Monday, December 24 and Tuesday, December
25,2001. City offices will be closed in observance of the Christmas Holidays.
Offices will re -open Wednesday, December 26, 2001. City offices will be
closed Tuesday, January 1, 2002. Offices will re -open Wednesday, January
2, 2002 at 7:30 a.m.
5.10 *CITY COUNCIL MEETING — January 1, 2002 — Cancelled
5.11 RESCHEDULED REGULAR CITY COUNCIL MEETING — January 8, 2002
— 6:30 p.m., AQMD/ Government Center Auditorium, 21865 E. Copley Dr.
5.12 *CITY COUNCIL MEETING — January 15, 2002 — Cancelled
5.13 RESCHEDULED REGULAR CITY COUNCIL MEETING — January 29, 2002
— 6:30 p.m., AQMD/Government Center Auditorium, 21865 E. Copley Dr.
6. CONSENT CALENDAR: Moved by MPT/Herrera, seconded by C/Chang
to approve the Consent Calendar, with the exception of Items No. 6.1.1 and 6.1.2.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/Herrera,
M/Huff
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
6.1 APPROVAL OF MINUTES
6.1.1 Study Session of October 29, 2001 —Continued to December 4, 2001.
NOVEMBER 20, 2001 Page 4 CITY COUNCIL
7.
6.1.2 Regular Meeting of November 6, 2001 — Continued to December 4,
2001.
6.2 RECEIVED AND FILED TRAFFIC & TRANSPORTATION COMMISSION
MINUTES — Regular Meeting of October 11, 2001.
6.3 RECEIVED AND FILED PLANNING COMMISSION MINUTES:
6.3.1 Regular Meeting of October 9, 2001.
6.3.2 Regular Meeting of October 23, 2001.
6.4 APPROVED VOUCHER REGISTER — dated November 20, 2001 in the
amount of $385,637.37. (C/O'Connor abstained from approval of P.O. 11216
due to a potential conflict of interest relating to the Lanterman Forensic
Expansion Project).
6.5 EXONERATED CASH DEPOSIT IN LIEU OF GRADING BOND IN THE
AMOUNT OF $7,200 FOR LOT 101 OF TRACT 30091 (23324 RIDGELINE
ROAD, COUNTRY ESTATES) — and directed the City Clerk to notify the
owner of this action.
6.5 APPROVED SECOND READING BY TITLE ONLY AND WAIVED FULL
READING OF ORDINANCE NO. 03(2001): AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR AMENDING CHAPTER 12.08
OF THE DIAMOND BAR MUNICIPAL CODE TO ESTABLISH A
COMMUNITY FORESTRY PROGRAM — establishing a municipal tree
ordinance.
6.6 APPROVED CONTRACT AMENDMENT WITH WARREN C. SIECKE FOR
TRAFFIC ENGINEERING SERVICES FOR THE COMMUNITY/SENIOR
CENTER AT SUMMITRIDGE PARK IN AN AMOUNT OF $17,500 AND
AUTHORIZED A CONTINGENCY AMOUNT OF $8,000 FOR PROJECT
CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A
TOTAL AUTHORIZATION AMOUNT OF $25,500.
PUBLIC HEARINGS:
7.1 PUBLIC HEARING - DEVELOPMENT CODE AMENDMENT NO. 2001-02
PERTAINING TO FREEWAY ORIENTED SIGNS WITHIN THE C-3 ZONE.
MPT/Herrera stated that the City is losing tax dollars from various sources.
One of the City's biggest tax contributors is contemplating a move out of D.B.
D.B. Honda was, at one time, one of the largest tax contributors. Businesses
that contribute a lot of tax dollars bear a great burden of the cost of this City's
purchasing power. When the businesses are gone, the burden shifts to the
residents. Even though D.B. does not want to look like a typical commercial
city, it needs to be supportive of those businesses that remain and contribute
NOVEMBER 20, 2001 Page 5 CITY COUNCIL
sales tax dollars. Redevelopment Agency funding is gone and we need to
think differently about how to support businesses. If the City becomes too
rigid in its attitude toward businesses, they will leave.
C/O'Connor said she e-mailed about 48 residents for their input on this
matter — 23 responded —11 yes and 11 no and one uncommitted.
C/Ansari was concerned about the quality of the sign. She believed it would
be a good marketing tool for businesses. D.B. Honda has talked about
moving to another city and she would like to encourage them to stay in D.B.
She favored sending this item back to the Planning Commission for further
consideration.
M/Huff declared the Public Hearing open.
Staff Interns Brian and Crystal reported the results of their survey of about 50
D.B.H.S. seniors, conducted at the request of C/O'Connor. Most students
were concerned about cost and safety issues but supported approval of the
sign. Students were split 50/50 with slightly more students favoring such a
sign. The major concerns were cost and safety.
There being no further testimony offered, M/Huff closed the Public Hearing.
C/Chang reminded everyone that when the grocery store closed in the
Country Hills Towne Center, residents wanted the space filled. One of the
drawbacks to attracting a quality business to that location was lack of
exposure. The current location of the D.B. Honda should not provide
interference of the view to any residential properties in the area. He felt that
the City should provide this amenity to this business.
M/Huff said that there is no question that D.B. is a City impacted by traffic.
Attractive and readable signage will attract patrons to the businesses. Sales
tax revenue generation may not be the best model for running cities. In order
to provide the services sought by residents (libraries, parks, trails, swimming
pools, etc) revenue must be generated. Therefore, tax revenue from retail
outlets near the freeway is a good thing for the City. He supported sending
the matter back to the Planning Commission for further consideration.
Moved by C/Herrera, seconded by C/Chang to reopen the public hearing,
refer Development Code Amendment No. 2001-02 pertaining to freeway
oriented signs within the C-3 zone back to the Planning Commission and
continue the Public Hearing to December 17, 2001.
C/O'Connor believed the Honda dealership can be seen from several
different areas of D.B. including the D.B. Racquet Club condominiums above
the golf course, Birdseye Dr. and Diamond Crest homes. She wanted to be
certain the City looks at the impact to those three locations even though they
are beyond the 1000 feet. In addition, she requested clarification by staff
NOVEMBER 20, 2001 Page 6 CITY COUNCIL
regarding what is meant by "adjacent to the freeway."
DCM/DeStefano stated that the current sign code says that freeway adjacent
sites are those sites within 200 feet of the freeway right-of-way. It is
appropriate to ask the Planning Commission to review whether this is
appropriate consideration for the type of sign that is being contemplated.
MPT/Herrera asked that the Planning Commission be provided the Council's
comments regarding this matter.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/
Herrera, M/Huff
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
M/Huff reopened the Public Hearing and continued the matter to the
December 17, 2001 City Council meeting.
7.2 PUBLIC HEARING — ORDINANCE NO. 04(2001) — AN ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ADOPTING
DEVELOPMENT CODE AMENDMENT NO. 2001-03 AND AMENDING THE
DIAMOND BAR MUNICIPAL CODE PERTAINING TO LANDSCAPE
MAINTENANCE AND LOT COVERAGE REGULATIONS AND
RESIDENTIAL ZONES.
M/Huff declared the Public Hearing open.
Martha Bruske expressed concern that the City does not have enough
ordinances and the ones that are in effect are not enforced. Further, she was
concerned that setbacks are fading away and stated that she was against
building homes on hillside slopes.
Sue Sisk spoke in favor of the ordinance. She agreed with Mrs. Bruske that
there is not sufficient staff to enforce the ordinances currently in effect. She
asked Council to consider how this ordinance and other ordinances will be
monitored on a timely basis.
There being no further testimony offered, M/Huff closed the Public Hearing.
C/Chang agreed with the proposed ordinance. The lack of landscaping
infringes on the good image of the City and reduces the value of adjacent
homes.
Moved by C/Chang, seconded by MPT/Herrera to approve first reading by
title only and waive full reading of Ordinance No. 04(2001). Motion carried
by the following Roll Call vote:
NOVEMBER 20, 2001 Page 7 CITY COUNCIL
AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/
Herrera, M/Huff
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
8. OLD BUSINESS:
8.1 APPROVAL OF PROGRAM MODIFICATIONS LIMITING TRIPS AND
INCREASING CERTAIN FARES FOR THE DIAMOND RIDE (DIAL -A -CAB)
PROGRAM.
MPT/Herrera asked how a fee increase would help defray abuses.
DPW/Liu said the intent of the proposed modification is to increase the
awareness level. Most of the residents are not abusing the program. Staff
feels that more than 98% of the users will continue to use the program as
intended and the more frequent users will plan their usage more carefully.
This is a first step toward self -compliance.
MPT/Herrera wanted to eliminate the abuse.
DPW/Liu stated that if Council approves the recommendation, staff would
issue new ID cards to all users, which will present an opportunity to explain
the intent of the program. He explained that when the program was first
established in 1995, the parameters were very broad and general and
unrestricted. If the City wants to eliminate certain types of trips, Council may
wish to consider revisions to the guidelines.
C/Ansari favored limiting the number of trips to Amtrak, limiting the overall
number of trips and increasing the charge to $10 each way to the airport.
DPW/Liu responded to C/Ansari that abuses came to light after the
implementation of the service provider's computer tracking system last year.
The County provides access service for the disabled. Transportation needs
are provided to those in medical need.
C/Ansari suggested providing emergency (red) cards to senior residents.
DPW/Liu reiterated that medical transportation would be provided when
requested. The computer system will allow staff to monitor daily trips and in
the event that an individual's trips becomes excessive, create the opportunity
for personal contact with the individual.
C/Ansari asked that prior to implementation of the program modifications that
the abuses be eliminated — specifically, trips by residents to the airport to
pickup family and friends and trips to other cities to pick up friends for
shopping.
NOVEMBER 20, 2001 Page 8 CITY COUNCIL
C/Chang supported this type of program but did not support the abuse. He
doesn't believe the new program will eliminate the abuses. Therefore, the
Council should consider reducing the radius miles or initiate a method for
regulation. If the program cannot be revised to eliminate the abuses at this
time, the matter should be returned to staff for further consideration.
Barbara Jones, a D.B. senior and frequent Dial -A -Ride user, said there are
a large number of seniors who depend entirely on this program and decisions
regarding changes to the program should be made by the 2000 or so people
who take advantage of it. It is very depressing for seniors who depend on
this program as a way of life to be severely restricted and penalized because
one or two people abuse the system. Medical trips take care of the body but
the mind also needs nourishment.
Bob Zirbes recommended limiting the number of daily trips allowed.
M/Huff complimented the Traffic & Transportation Commission for their
thoughtfulness on this issue. He believed that there should be an attempt to
curb the abuses without penalizing legitimate users.
Moved by C/O'Connor, seconded by C/Ansari to approve the following
modifications: 1) Limit the number of one-way trips to 30 per month per
cardholder; 2) increase the out -of -boundary fare from $1.50 to $3.00/per one-
way trip for all but medical facilities; 3) increase the fare to the Ontario Airport
and Fullerton Amtrack Station from $5.00/one way to $10.00/one way, in
addition to placing a limit of six one-way or three round trips per year; and 4)
limit trips to the malls outside D.B. to eight one-way trips or four round -trips
per month. Motion carried unanimously by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/
Herrera, M/Huff
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
8.2 PRESENTATION AND CONSIDERATION OF APPROVING AND
IMPLEMENTING THE E -GOVERNMENT MASTER PLAN AND
IMPLEMENTING PHASE I.
Martha Bruske wanted to know how staff knows how many people are
interested in this technology and how many people don't care. The City
needs data before deciding to launch into a project of this magnitude. Does
E -Government help enforce ordinances and get her street clean? She would
be interested in a system that will identify problems, thoroughly gather the
facts and renew them, propose solutions, implement the solutions and test
those solutions. Will E -Government improve businesses in the City and
improve the quality of life for residents or will it merely provider a higher tech
city hall?
NOVEMBER 20, 2001 Page 9 CITY COUNCIL
Harry Ahn said that the nature of the Internet is to build -as -you -go and
implement improvements based upon user feedback. Currently, basic things
are missing from the City's web site. He was fearful that a grand plan would
fail. There is no need to spend a lot of money on technology that is available
at no cost.
Moved by MPT/Herrera, seconded by M/Huff, to accept the report and
continue the matter to a future date. Motion carried by the following Roll Call
vote:
AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/
Herrera, M/Huff
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
9. NEW BUSINESS:
9.1 CONSIDERATION OF AMENDING THE POLICY REGARDING
PRESENTATION OF CERTIFICATES, PLAQUES AND CITY TILES.
Moved by C/Ansari seconded by MPT/Herrera to table the matter. Motion
carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/
Herrera, M/Huff
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
10. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
C/Chang recommended that Council return to the City's original rotation system
process of selecting Mayor and Mayor Pro Tem by seniority. He believed that
selecting Mayor and Mayor Pro Tem by who gets the most votes is not fair to the
community. With respect to the letter sent by Mayor Huff to one of the Chinese
language television stations regarding C/Chang's interview, the interview was pretty
simple. He spoke about the Chinese community having better understanding about
what the City stands for today, problems facing the City and possible solutions.
Mayor Huff sent out a very suspicious and negative letter to the TV station.
Comments made to the Mayor by two residents were serious enough to arouse the
Mayor's suspicions. He asked Mayor Huff if there was anything wrong with his
interview and whether his letter represented the entire Council and the City. He felt
the Mayor's letter was very damaging to him and to the reputation of the City as well
as the entire Council. He hoped Council could find a better way to work together
cohesively.
C/Ansari thanked citizens for their support for the past eight years. She was
honored to represent the City and serve on regional committees. She thanked the
people who spoke out against the hate literature distributed about her during the
NOVEMBER 20, 2001 Page 10 CITY COUNCIL
campaign and those 220 people who presented her with personal donations.
Although staff responded that the literature is not considered to perpetrate a hate
crime, the ADC, ADL and other groups consider the piece as "hate -speak."
According to the First Amendment, anyone has a right to say anything about anyone
regardless of whether it is true, false, exaggeration or innuendo. The marketing firm
that distributed the flyer has been identified. This matter is still being investigated
and she will pursue this matter vigorously and the people who perpetrated this
viciousness will be subpoenaed. This is not about losing an election — it's about the
people who follow her and it's about nastiness. She thought everyone had gotten
beyond this type of behavior and that there was mutual respect on the Council. She
will remain a community activist. Initially, she ran for office because she had
differences with people who were on the Council. This is a community of diverse
ethnicity and we must all respect those differences. She asked her fellow Council
Members to be fair with respect to selection of the next Mayor and be fair to their
fellow Council Members. The highest vote getter should be placed at the top of the
ladder. She thanked her husband for his support during her many hours of
community service and the residents for their support.
C/O'Connor said she attended a WCCA meeting on November 7 during which she
protested to the use of a video that misrepresented D.B. She asked staff to
comment on sections of the video that misrepresented D.B.'s position. WCCA
commented that they would reduce the 45 -minute tape to a 25 -minute tape and
perhaps in completing the reduction, the objectionable portion would be removed.
On November 8 she participated in the Chamber's shopping center tour. That
evening she attended the Chamber's Mixer. On November 11, she joined in the
Veteran's Day Celebration. She thanked staff for their work on this event. On
November 13, she attended the Sheriff's Forum on a residential survey of about 700
homes in the Pathfinder Rd./Brea Canyon Rd./D.B. Blvd, area. On November 14.
she participated in the Pathways Mentorship at D.B.H.S. On November 15, the
finance committee met. On November 17, four Council Members attended the
Walnut Valley Unified School District Conference on how to improve the schools. On
November 19 she and MPT/Herrera attended Assemblyman Pacheco's luncheon
honoring the area sheriff and fire departments. That evening, she and M/Huff
attended the Coordinating Council meeting. Today she attended Lorbeer Middle
School's career day. She thanked the voters of D.B. for their confidence in allowing
her to represent the City for the next four years. She looked forward to working with
the Council Members in support of the City's business. She asked residents to
contact her with any questions they might have. She thanked Mrs. Ansari for her
eight years of service to the residents of D.B. and looked forward to continuing to
work with Mrs. Ansari as a citizen and community activist. She thanked Mayor Huff
for his service and leadership and she looked forward to working with the new Mayor
and Mayor Pro Tem that will be selected at the next meeting.
MPT/Herrera said she was sorry that emotions have run so high and out of control.
It is not a good place for the City and residents to be and she hoped for quick
healing so that Council can come together for the good of the community. She
thanked Mrs. Ansari for her eight years of service to the residents and City. She has
been selfless in her dedication and commitment. On October 25, the State
NOVEMBER 20, 2001 Page 11 CITY COUNCIL
Lanterman meeting took place. The State has decided to do a full EIR and expand
the cost of the project by $188,000 to build a separate security building. Approval
for the expanded project will be sought before the Public Works Board on December
14 or in January 2002. The next meeting is scheduled for February 7, 2002 during
which the state members will announce the release of the initial study and dates for
the public meetings. The D.B. Lanterman Advisory Committee will next meet on
February 11, 2002. She congratulated the Council Members who were re-elected
and congratulated Council Member -elect Bob Zirbes.
M/Huff responded to comments made by C/Chang and stated that after talking with
the City Manager, he drafted a letter on his home stationery due to concerns
expressed by several members of the public. The television station was not very
cooperative in sharing the tape but once he viewed it, he saw that C/Chang had
conducted himself properly during the interview. There was absolutely no offense
intended by his letter. It was meant to set the record straight. He was sorry that
C/Chang took offense to his letter. In the interest of teamwork, anyone who has a
problem can come to him and make his concerns known. M/Huff the reported that
he received a call from Congressman Gary Miller who said he was able to get
through Congress $240,000 for the D.B. Senior Center project. Yesterday, he
participated in a hot air balloon ride for disabled children event at Irwindale
Speedway sponsored by Foothill Transit. He hoped everyone would take this
Thanksgiving Eve opportunity to reflect upon the goodness in their lives.
11. ADJOURNMENT: There being no further business to conduct, M/Huff adjourned
the meeting at 10:19 p.m.
LYNDA BURGESS, City Clerk
ATTEST:
Robert S. Huff, Mayor
6
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
DECEMBER 4, 2001
CLOSED SESSION: None
CALL TO ORDER: M/Huff called the meeting to order at 6:37 p.m. in
the Auditorium of the South Coast Air Quality Management District/Government
Center, 21825 E. Copley Dr., Diamond Bar, CA.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Council
Member Ansari.
INVOCATION: The Invocation was given by Associate Minister
Rex Wolins, Diamond Canyon Christian Church
ROLL CALL: Council Members Ansari, Chang, O'Connor,
Mayor Pro Tem Herrera, Mayor Huff
Also Present: Linda Lowry, City Manager; Mike Jenkins, City
Attorney; James DeStefano, Deputy City Manager; David Doyle, Deputy City
Manager; David Liu, Public Works Director; Bob Rose, Community Services
Director; Linda Magnuson, Finance Director and Lynda Burgess, City Clerk.
POST ELECTION PROCEDURES
2.1 ADOPTION OF RESOLUTION NO. 2001-59: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, RECITING THE
FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER
6, 2001, DECLARING THE RESULT AND SUCH OTHER MATTERS AS
PROVIDED BY LAW.
C/Herrera moved, C/Ansari seconded to adopt Resolution No. 2001-59.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/Herrera,
M/Huff
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
2.2 PRESENTATIONS TO OUTGOING COUNCIL MEMBER EILEEN ANSARI
Commendations from the following individuals and organizations were
presented to C/Ansari: California Contract Cities; Supervisor Knabe's office;
Assembly Member Pacheco's office; San Gabriel Valley Economic
Partnership; Diamond Bar Chamber of Commerce and the City of Diamond
Bar.
2.3 ADMINISTRATION OF OATHS OF OFFICE TO COUNCIL MEMBERS -
ELECT WEN CHANG, DEBBY O'CONNOR AND BOB ZIRBES
DECEMBER 4, 2001 Page 2 CITY COUNCIL
CC/Burgess administered the Oaths of Office.
3. CITY COUNCIL REORGANIZATION
3.1 SELECTION OF MAYOR
M/Huff nominated C/Chang for Mayor
seconded, to close the nominations.
MPT/Herrera moved, C/Zirbes
C/Chang proposed discussion of adoption of the rotation system proposed
in Item 9.2.
C/Chang declined the nomination and nominated C/Herrera.
C/Herrera stated that she believed that selection of C/Chang would be the
best thing for D.B. at this time and refused to withdraw her motion.
Motion carried unanimously to select C/Chang as Mayor.
3.2 SELECTION OF MAYOR PRO TEM
C/O'Connor nominated C/Huff for the position of Mayor Pro Tem. C/Huff
nominated C/O'Connor. Moved by C/Herrera, seconded by C/Huff to close
nominations.
C/O'Connor was unanimously selected to serve as Mayor Pro Tem.
3.3 PRESENTATION TO OUTGOING MAYOR BOB HUFF.
RECESS: M/Chang recessed the Meeting at 7:28 p.m.
RECONVENE: M/Chang reconvened the Meeting at 8:05 p.m.
APPROVAL OF AGENDA: Mayor
4.A SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
4.A.1 Diamond Age Senior Citizens Association Performance.
4.A.2 Presented Plaque to Bob Zirbes as Outgoing President of the Diamond Bar
Improvement Association,
4.A.3 Presented Certificates of Recognition to Deputies Thomas Lanning, Brian
Walker, Patrick Coussa and Jeff Barnes for their actions in protecting the
Diamond Bar community.
4.B APPROVAL OF AGENDA: As presented.
DECEMBER 4, 2001 Page 3 CITY COUNCIL
4.C. CITY MANAGER REPORTS AND RECOMMENDATIONS: CM/Lowry reported that
D.B.T.V. would commence broadcasting at 8:00 a.m. on December 5.
4.D. PUBLIC COMMENTS: Nancy Stuve, So. Calif. Gas Co., reported that gas bills
will be much lower this winter than they were last winter. She encouraged residents
and businesses to take advantage of the energy efficiency programs offered by her
company.
Frank and Gladys Cannon asked that future campaigns be conducted in a more
civilized manner.
Andrew Lui requested more space for the Diamond Age Senior Citizens.
4.b RESPONSE TO PUBLIC COMMENT: CM/Lowry reported that a wonderful space
would be available for the seniors in December 2003.
5. SCHEDULE OF FUTURE EVENTS:
5.1 HOLIDAY RIDE November 23 to January 2, 2002. Free transportation
available to all residents 18 and older (children under 18 must be
accompanied by adult). Please call 1-800-478-6555 for pick up.
5.2 WINTER SNOW FEST — December 8, 2001 — 11:00 a.m. to 6:00 p.m.,
Pantera Park, 738 Pantera Dr.
5.3 PLANNING COMMISSION MEETING — December 11, 2001 — 7:00 p.m.,
SCAQMD/Government Center Auditorium, 21865 E. Copley Drive.
5.4 TRAFFIC AND TRANSPORTATION COMMISSION MEETING — December
13, 2001 — Canceled.
5.5 SPECIAL JOINT CITY COUNCIL/WALNUT VALLEY UNIFIED SCHOOL
DISTRICT MEETING — December 15, 2001 — 8:30 p.m. — 11:00 a.m.,
AQMD/Government Center Auditorium, 21865 E. Copley Dr.
5.6 CITY COUNCIL MEETING — December 18, 2001 — Rescheduled to
December 17, 2001.
5.7 RESCHEDULED REGULAR CITY COUNCIL MEETING — December 17,
2001 — 6:30 p.m., AQMD/ Government Center Auditorium, 21865 E. Copley
Dr.
5.8 CHRISTMAS HOLIDAY — Monday, December 24 and Tuesday, December
25, 2001. City offices will be closed in observance of the Christmas Holidays.
Offices will reopen Wednesday, December 26, 2001. City offices will be
closed Tuesday, January 1, 2001. Offices will reopen Wednesday, January
2, 2002 at 7:30 a.m.
DECEMBER 4, 2001 Page 4 CITY COUNCIL
5.9 PLANNING COMMISSION MEETING —December 25, 2001 —Canceled.
5.10 CHRISTMAS TREE RECYCLING PROGRAM — December 27 through
January 15, 2002. Place tree at curbside on regular trash pickup day for
disposal.
5.11 CITY COUNCIL MEETING —January 1, 2001 —Rescheduled to January 8,
2002.
5.12 RESCHEDULED REGULAR CITY COUNCIL MEETING —January 8, 2002
— 6:30 p.m., SCAQMD/Government Center Auditorium, 21865 E. Copley
Drive.
5.13 CITY COUNCIL MEETING —January 15, 2002 —Rescheduled to January 29,
2002.
5.13 RESCHEDULED REGULAR CITY COUNCIL MEETING —January 29, 2002
— 6:30 p.m., AQMD/Government Center Auditorium, 21865 E. Copley Dr.
6. CONSENT CALENDAR: Moved by MPT/O'Connor, seconded by C/Huff to
approve the Consent Calendar as presented. Motion carried by the following Roll
Call vote:
AYES: COUNCIL MEMBERS - Herrera, Huff, Zirbes, MPT/O'Connor,
M/Chang
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
6.1 APPROVAL OF MINUTES
6.1.1 Study Session of October 29, 2001 — As submitted. (Continued from
November 20, 2001.)
6.1.2 Regular Meeting of November 6, 2001 — As submitted. (Continued
from November 20, 2001.
6.2 RECEIVED AND FILED PARKS AND RECREATION COMMISSION
MINUTES — Regular Meeting of October 25, 2001.
6.3 APPROVED VOUCHER REGISTER — dated December 4, 2001 in the
amount of $1,844,622.72 (MPT/O'Connor abstained from P.O. 11410 in the
amount of $80 due to a potential conflict of interest relating to the Lanterman
Forensic Expansion Project).
6.4 REVIEWED AND APPROVED TREASURER'S STATEMENT — Month of
October 2001.
6.5 REJECTED CLAIM FOR DAMAGES — Filed by Liu Tang Chu September 7,
DECEMBER 4, 2001 Page 5 CITY COUNCIL
2001.
6.6 APPROVED SECOND READING — ORDINANCE NO. 04(2001): AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
ADOPTING DEVELOPMENT CODE AMENDMENT NO. 2001-03 AND
AMENDING THE DIAMOND BAR MUNICIPAL CODE PERTAINING TO
LANDSCAPE MAINTENANCE AND LOT COVERAGE REGULATIONS AND
RESIDENTIAL ZONES — waived full reading and adopted.
6.7 APPROVED PAYMENT TO THE WALNUT VALLEY WATER DISTRICT IN
THE AMOUNT OF $20,912.70 FOR INSTALLATION OF WATER METERS
FOR THE BREA CANYON ROAD STREETSCAPE AND STREET
IMPROVEMENT PROJECT.
6.8 AWARDED CONTRACT FOR CONSTRUCTION MANAGEMENT SERVICES
ASSOCIATED WITH THE SENIOR/COMMUNITY CENTER TO
ANALYTICAL PLANNING SERVICES INC. IN THE AMOUNT OF $530,000.
6.9 ADOPTED RESOLUTION NO. 2001-60: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING THE
INSTALLATION OF ONE HOUR COMMERCIAL VEHICLE PARKING, 8:00
A.M. TO 4:00 P.M., ON THE EAST SIDE OF LEMON AVENUE FROM THE
SOUTHERLY SR -60 RIGHT-OF-WAY TO THE NORTHERLY DRIVEWAY OF
THE COMMERCIAL CENTER.
7. PUBLIC HEARINGS: None
8. OLD BUSINESS: None
9. NEW BUSINESS:
9.1 CONSIDERATION OF APPROVAL OF THE DIAMOND BAR TRAFFIC
SAFETY PROGRAM.
MPT/O'Connor said she would have liked more detail in the program. She
asked for school enforcement statistics on a monthly basis.
Lt. Walker identified the response methods used to address speeding traffic
on residential streets.
C/Zirbes moved, C/Herrera seconded, to approve the Traffic Safety Program
as presented. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Herrera, Huff, Zirbes, MPT/O'Connor,
M/Chang
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
9.2 CONSIDERATION OF ORDINANCE ESTABLISHING A ROTATION
DECEMBER 4, 2001 Page 6 CITY COUNCIL
PROCESS FOR THE SELECTION OF MAYOR AND MAYOR PRO TEM.
C/Herrera believed it was a disservice to the residents to adopt an ordinance
that is law versus adopting a policy that becomes a document of the City
Council. An ordinance would not allow the Council the flexibility to take
actions deemed appropriate at a given time in history.
C/Huff concurred with C/Herrera. He did not view the City Council's practices
as having been broken. He believed that flexibility should be built into the
system — a policy put in place by the Council that can be amended by the
Council does not make much sense other than becoming burdensome in the
future. Depending on the actions of the individual, he/she does not always
earn a turn. There have been times in the past when Mayor Pro Terns have
not graduated to the Mayor position. Having a policy such as this in place at
that time would have subjected the City to even more embarrassing
situations. He believed the non -policy policy works and that a mayor needs
to be able to work with and have the confidence of the majority of the Council
Members.
C/Zirbes agreed with C/Huff's comments and he felt the ordinance, as
proposed, was too limited in its language.
C/Zirbes moved, C/Herrera seconded, to not adopt an ordinance at this time.
M/Chang said the reason he proposed the ordinance was to promote a more
fair system for leadership. He came to this country 20 years ago as an
immigrant for the true American democracy and fair systems. Without a
doubt, this proposal has flexibility. He agreed with C/Zirbes that this matter
should be referred back to staff and that further study session be held to
discuss this proposal.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Herrera, Huff, Zirbes, MPT/O'Connor
NOES: COUNCIL MEMBERS - M/Chang
ABSENT: COUNCIL MEMBERS - None
RECESS TO REDEVELOPMENT AGENCY MEETING: M/Chang recessed the
City Council Meeting to the Redevelopment Agency at 9:15 P.M.
RECONVENE CITY COUNCIL MEETING: M/Chang reconvened the City Council
Meeting at 9:20 p.m.
10. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
C/Huff thanked the Council and community for the opportunity to serve as the
Mayor. He congratulated M/Chang and thanked his wife Mei Mei for her support
throughout his term as Mayor. He looked forward to working with C/Zirbes. He
DECEMBER 4, 2001 Page 7 CITY COUNCIL
supplied the new Mayor and Council Members with a list of items that he,
MPT/Herrera and staff had worked to accomplish during his tenure. He encouraged
Council to work on re -framing its goals for the balance of the year. He and his wife
attended a regular meeting of the Diamond Age Seniors on Saturday. He
encouraged staff to look for a larger meeting room for the group.
C/Herrera believed that residents witnessed decisions being made in their best
interest this evening. She was proud of the Council and the Mayor for tonight's
selections and believed it was very important for the Council to become re -unified.
The Council has a lot of work to do next year. She welcomed C/Zirbes and said she
looked forward to working with him.
C/Zirbes congratulated M/Chang on his selection. He looked forward to getting
things accomplished for the community such as economic development and
neighborhood revitalization and improvement. He thanked everyone for their
support during the election and also looked forward to working with his fellow
Council Members over the next few years as well as staff members for whom he has
a great deal of respect.
MPT/O'Connor attended the Contract Cities meeting last week during which Eileen
Ansari was honored for her contributions. She thanked Eileen Ansari for her eight
years of dedication to the City and Council. She welcomed C/Zirbes to the Council.
She thanked her colleagues and the residents for their support. She looked forward
to serving the community during the next four years.
M/Chang expressed his honor and pleasure at being selected Mayor. Serving the
community is his only goal as mayor. He will do his best to work with his fellow
Council Members in a team spirit for the best interests of the community. He
welcomed C/Zirbes to the Council. He congratulated MPT/O'Connor on being re-
elected to the Council and upon her selection as Mayor Pro Tem. He wished Eileen
Ansari well in the future and expected to see her continue as an advocate for the
people. He thanked his supporters and asked residents to continue providing input
to the Council
11. ADJOURNMENT: There being no further business to conduct, M/Chang adjourned
the meeting at 9:35 p.m. to 6:30 p.m., December 17, 2001.
LYNDA BURGESS, City Clerk
ATTEST:
Wen Chang, Mayor
CITY COUNCIL OF DIAMOND BAR
CITY COUNCIL SPECIAL MEETING
DECEMBER 6, 2001
CLOSED SESSION: Property Acquisition — G.C. Section 54956.8
Property: Larkstone Park — Larkstone Dr. near Black Hawk Dr.
Negotiating Parties: City of D.B. and Walnut Valley Unified School District.
1. CALL TO ORDER: Mayor Chang called the Special Meeting of the City
Council to order at 9:35 a.m. in the Diamond Bar City Hall, 21825 E. Copley Drive,
Diamond Bar, California.
ROLL CALL: Council Members Herrera, Huff, Zirbes, Mayor Pro Tem
O'Connor and Mayor Chang.
Also present were: Linda Lowry, City Manager; Mike Jenkins, City Attorney;
James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; Linda
Magnuson, Finance Director and Tommye Cribbins, Asst. City Clerk.
CA/Jenkins announced that relative to the City Council's Closed Session, no
reportable action was taken.
2. STUDY SESSION:
BUSINESS RETENTIONISALES TAX AGREEMENT — CM/Lowry gave a
presentation re: a proposed retention agreement.
Following discussion by the City Council, staff was directed to continue discussion.
3. ADJOURNMENT: There being no further business to conduct, Mayor
Chang adjourned the meeting at 10:25 a.m.
Tommye Cribbins, Asst. City Clerk
ATTEST:
Wen Chang, Mayor
,
CITY OF DIAMOND BAR
INTEROFFICE MEMORANDUM
TO: Mayor Huff and City Councilmember O'Connor
FROM: Linda G. Magnuson, Finance Director1''r1
SUBJECT: Voucher Register, December 17, 2001
DATE: December 13, 2001
Attached is the Voucher Register dated December 17, 2001. As requested, the Finance
Department is submitting the voucher register for the Finance Committee's review and approval
prior to its entry on the Consent Calendar.
The checks will be produced after any recommendations and the final approval is received.
Please review and sign the attached.
CITY OF DIAMOND BAR
VOUCHER REGISTER APPROVAL
The attached listing of vouchers dated December 18,2001 have been
reviewed, approved, and recommended for payment. Payments are
hereby allowed from the following funds in these amounts
FUND DESCRIPTION
001 GENERAL FUND
112 PROP A - TRANSIT FUND
115 INTEGRATED WASTE MGT FUND
125 COM DEV BLK GRANT FUND
126 CITIZENS OPT -PUBLIC SFTY
138 LLAD #38 FUND
139 LLAD #39 FUND
250 CAPITAL IMPROV/PROJ FUND
53f--) COMPUTER REPLACEMENT FIJ�-Kt
REPORT FOR ALL FUNDS
APPROVED BY:
Finance- Direc-1C.or
PREPAID
VOUCHERS
TOTAL
110,288.63
154,349.85
264,638.48
.0O
42,154.75
42,154.75
.00
699.8O
699.80
.00
4,320.00
4,320.00
.00
1,757.01
1,757.01.
.00
289.06
289,06
.00
217.64
217.64
.80
120,279.02
120,279.02
.00 982.3T 982.37
110,288.63 325,049.50 435,338.13
Deborah H. O'Cn-nnor
Mayor Pro Tem
' , RUN BATE; 12/13/2001 13145;12
FUND/SECT—ACCT—PROJECT—ACCT
ADE
001400-44000--
ADELPHIA
0014090 -42130 --
ADVANCED APPLIED EN51NEERING INC
2505510-46411-15401-41,41.1
2505510-46411-01401-46411
ALPERT'S PRINTING INC
CITI OF DIAMOND BAR
VOUCHER RESISTER PAGE: 1
DUE THRUs 12/17/2001
PS I INVOICE DESCRIPTION
11643 2137001 GRNT WRTNS SVrS-S/U/LIBRY
TOTAL PR.EPAIDIS
TOTAL VOUCHERS
TOTAL DUE VENDOR
E9 LEASE—CABLE MODEM HUFF
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
11645 10987 PROF.SVCS—INSPECTION
11545 10987 PROF.SVCS—INSPECTION
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
PREPAID
AMOUNT DATE CHECK
2,460.90
. Ckl
2,460.90
4,460.90
39.95
.00
39.95
39.95
2,540.35
3,3=;7,15
.00
5,921.50
5,927.50
0014095-42111--
11296
23688
PRESS
SVCS -BUS CARDS
216.610
GASB 34 WORKSHOP—MAGNUSON
50.00
TOTAL PREPAIDS
TOTAL
PREPAIDS
.00
TOTAL
TOTAL VOUCHERS
100.0
26.60
DUE VENDOR
100.00
TuTAL DUE VENDOR
16.60
AMERICAN CLASSIC SANITATION
5304090-42205--
11460 75836
SI}PPLIE5 —TONER
664.85
CMOS -421.0--
11522
43383
RENT y
SVC—PRTBLS—PANTERA
257.40
0015340-42130--
11521
43381
RENT &
SVC—PRTBLS—LOW6EER
145.60
0015340-42130--
11521
40961
FENT if
SVC—PRTBLS—PANTERA
236.75
00150=40-42130--
11521
40960
RENT &
SVC—PRTBLS-LOREEER
67.40
001 5,340-42130—
11521
44792
RENT &
SVC—PRTBLS—VET DAY
189.0+7
0015340-422130—
115:11
43382
.ENT 4
SVC—PRTBLS—LORBEER
67.40
0015340-42130--
11521
40959
RENT &
SVC—PRTBLS—LDRBEER
145,60
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,159.15
TOTAL DUE VENDOR
1,159.15
AMERICAN MINI STORAGE
0014090-42140--
11579
JAN—DEC 02
STORAGE RENTAL—UNIT 3710
1,628.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,628.00
TOTAL DUE VENDOR
1,628.00
AMERICAN PUBLIC WORKS ASSOCIATION
015510-422325—
GASB 34 WOF,I::SHOP—D LIU
50.00
00I4050-41325--
GASB 34 WORKSHOP—MAGNUSON
50.00
TOTAL
PREPAIDS
,00
TOTAL
VOUCHERS
100.0
TOTAL
DUE VENDOR
100.00
AMERICOMP IMAGING SYSTEMS GROUP
5304090-42205--
11460 75836
SI}PPLIE5 —TONER
664.85
TOTAL
PREPAIDS
.00
TOTAL
VOUCHERS
664.65
TOTAL
DUE VENDOR
664.85
CITY OF DIAMOND BAR
RUN DATE' 12/13/2001 13145112 VOUCHER REGISTER
DUE THRU. 1211712001
FUND1SECT-ACCT-PROJECT-ACCT
PO #
INVOICE
DESCRIPTION
APPLEDNE EMPLOYMENT SERVICES
TOTAL
PREPAIDS
.00
0015350-41200--
0014040-44000--
11559
CA4118357
TEMP
SVCS-W1E 11117
0015510-44000--
11515
CA411?687
TEMP
SVCS -Wil 11110
0015510-44000--
11515
CA4110390
TEMP
SVCS-WIE 11103
CID 15510-44-0(xl--
11515-
CA4116973
TEMP
SVCS-W/E 11{07,01
0014040-44000--
11272
C•A41035 3
TEMP
SVCu-'liiK 11/10
DUE VENDOR
555.00
TOTAL PREPAIDS
PO 11420
SUPPLIES -
GENERAL
001`0970-4200--
TOTAL VOUCHERS
SUPPLIES -
GENERAL
TOTAL PREPAIDS
TOTAL DUE VENDOR
AT&T
TOTAL VOUCHERS
0014095-42125--
KEVIN WOOD
LONG
DIST CHARGES
0014090-4125--
0014090-42325--
LONG
DIST CHARGES
0014090-421325--
TOTAL PREPAIDS
LONE
DIST CHRGS-PLDG&.SFTY
00140-`5-42125--
LONG
DIST CHARGES
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
AVC OFFICE AUTOMATION
PAGE: 2
PREPAID
AMOUNT DATE CHECK
357.23
726.00
535.4'3
5°8.9.5
- 487.13
.00
2,704.74
2,704.74
35.80
56.97
20.55
29.96
.c0
14'3.22
143.28
0{?152iC-412•::0--
147541
SUPPLIES - TONER
46.73
M5510-41::00--
TOTAL
PREPAIDS
.00
0015350-41200--
TOTAL
VOUCHERS
46.73
001154150-412010--
TOTAL
DUE VENDOR
46.73
JDHN E BISHOP
PO 1142.0
SUPPLIES -
RECREATION
0,0153E0-453f�% -
1125:
CONTRACT CLASS -FALL
555.00
0015210-41200--
TOTAL
PREPAIDS
.CIO
0015210-41200--
TOTAL
VOUCHERS
555.00
TOTAL
DUE VENDOR
555.00
POISE CASCADE OFFICE PRODUCTS
0014090-41200--
PO 11420
SUPPLIES
- GENERAL
M5510-41::00--
PO 114'20
SUPPLIES
- PUBLIC WORKS
0015350-41200--
PO 11420
SUPPLIES -
RECREATION
001154150-412010--
PO 11420
SUPPLIES
- RECREATION
0015:150-41200--
PO 1142.0
SUPPLIES -
RECREATION
0014090-41200--
PO 11420
SUPPLIES -
GENERAL
0015210-41200--
PO 11420
SLIP -PLIES -
PLANNING
0015210-41200--
PO 11420
SUPPLIES -
PLANNING
PO 11420
SUPPLIES -
RECREATION
001409+._-41'00--
PO 11420
SUPPLIES -
GENERAL
001`0970-4200--
PO 11410
SUPPLIES -
GENERAL
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
KEVIN WOOD
0014090-42325--
ENTRTPMT-CIHDLIDAY
EVENT
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
366.12
22.87
64.12
101.23
51.68
156.11
,�
M2.02
4;x.13
•J4f �
. VEJ
3140.24
9.43
.00
1, 4:10.80
1,430.80
225.00 12/1712001 50418
225.00
.00
225.00
Rl1wI, DATE: 12/ 13/2WI 1::45:12
FU,'dD/SECT-ACCT-PROJECT-ACCT
CAFE VERONA
00142:90-42 325--
CEpITRAL CITIES SIGNS INC
0015554 -41250 --
CHARLES ABBOTT ASSOCIATES INC
0015551-45::3--
0015510-4522=7--
0015551-45223--
0015510-45.~277--
0015551-45222--
01315510-45227--
0015551-45223--
0015510-4522'7--
001,5551-45222--
0015510-452'7--
0015510-45227--
00155510-45227-
CITY OF LA MIRADA
0014010 -42115 --
COMMERCE CITY MAINTENANCE COMPANY
0015:340 -42210 --
CPRS
00150350 -42315 --
CITY OF DIAMOND BAR
4'WCFiEF4 REGISTER PAGE: 3
DUE THRU: 12/17/2001
PREPAID
PO 4 INVDICE DESCRIPTION AMOUNT DATE CHECK
COCA MTD-HUFF/ANSARI OSTS
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
75280 CARPET CLEANING -HERITAGE
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
100728 CPRS MEMBRSP-WRIGHT
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
17.0 12/17/230'1 50415
17.'90
.00
17.90
;61.64
.00
761.64
761.64
740.86
186.x+0
.,,4 .32
i•?
93.00
127.50:
1''7.80
127.50
127.50
795.5-9
42.50
1'x'.78
W.80
.00
,854.75
2,854.75
60.00 12/17/2001 50406
60.00
.00
60.00
150,00
.00
150.00
150.00
80.00
.00
80.00
80.00
CPRS DISTRICT XIII
00153,50-4235-- CPRS LNCHN-COMM SVC 108.00 12/17/2001 50409
TOTAL PREPAIDS 108.00
TOTAL VOUCHERS .00
TOTAL DUE VENDOR 108.00
MTG SUPPLS-COUNCIL 12/6
TOTAL
PREPAIDS
TOTAL
VOUCHERS
TOTAL
DUE VENDOR
11596
24830
ROAD MAINT SUPPLS-SIGNS
TOTAL
PREPAIDS
TOTAL
VOUCHERS
TOTAL
DUE VEN;.IOR
11177
069ti?
PROF, SVCS - PLAN CHECK
11446
8696
PROF.SVCS-INSPECTION
11591
86•.91
PROF.SVCS - FLAN CHECK
11169
8695
PROF -SVCS -INSPECTION
11519
8694
PROF. SVCS -PLAN CHEC.
10911
8700
PROF.S;JCS - INSPECTION
11518
8698
PROF.5VCS-PLAN CHECK
;1518;
9698
PROF.SVCS-INSPECTION
11549
86:2
PROF.SVCS-FLAN CHECK
11396
8:697
PROF.SVCS-INSPECTION
11007
8702
PROF.SVCS-INSPECTION
101912
8701
PRG=.SVCS - INSPECTION
TOTAL
PREPAIDS
TOTAL
VOUCHERS
TOTAL
DUE VENDOR
COCA MTD-HUFF/ANSARI OSTS
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
75280 CARPET CLEANING -HERITAGE
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
100728 CPRS MEMBRSP-WRIGHT
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
17.0 12/17/230'1 50415
17.'90
.00
17.90
;61.64
.00
761.64
761.64
740.86
186.x+0
.,,4 .32
i•?
93.00
127.50:
1''7.80
127.50
127.50
795.5-9
42.50
1'x'.78
W.80
.00
,854.75
2,854.75
60.00 12/17/2001 50406
60.00
.00
60.00
150,00
.00
150.00
150.00
80.00
.00
80.00
80.00
CPRS DISTRICT XIII
00153,50-4235-- CPRS LNCHN-COMM SVC 108.00 12/17/2001 50409
TOTAL PREPAIDS 108.00
TOTAL VOUCHERS .00
TOTAL DUE VENDOR 108.00
RUN -DATE: 12/13/2001 13:45:12
FUND/SECT-ACCT-PROJECT-ACCT
JASON CRELENCIA
001 -23002 --
EUGENE CZWDRNIAK
001 -34730 --
DELTA CARE PMI
002 -21104 --
DELTA DENTAL
001 -21104 --
CAROL DENNIS
0015210-440Ch) --
0015510-44000--
0014041-44:00--
0014040-44000--
DEPARTMENT OTRA"0PORTATIOP
0015554-45507--
DENAN LUNDIN & ASSOCIATES
2505510-4:411-15"01-46411
2500510-46411-15901-46411
?50.5510-4.411-13498-46411
2 0 510-46411-13498-46411
25.05510-46411-R029'-4,411
CITY OF DIAMOND EAR
VOUCHER REGISTER PAGE: 4
DUE THRU= 12/17/2001
PD 11 INVOICE DESCRIPTION AMOUNT
51767 FART: DEF REFUND -HERITAGE
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
44390 RECREATION REFUND
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
Pr 2.3/24 DEC 01 -DENTAL PREMIUMS
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL :DUE VENDOR
PP 23,/24 DEC 01 -DENTAL PREMIUMS
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
11410
FCAR112701
PROF.SVCS-PLNN COMM
11410
110801
PROF.SVCS-T & T MTG
11410
DECC112001
PROF.SVCS-CC 11/20/01
11410
0102901/1106
PR-OF.SVCS-CC MT8
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
11391
153:81
SIGNAL & LIGHT MAINT-SEPT
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
11511
DE0262
PROF.SVCS-INSPECTION
11511
DB02883
PROF.SVCS-INSPECTION
11626
DR0293
PROF.StCS-INSPECTION
11626
DB0292
PROF.SVC5-INSPECTION
7014A
D301511
DSGN SVCS-BREA CYN ROAD
TOTAL PREPAIDS
TOTAL VOUCHERS
TDTAL DUE VENDOR
PREPAID
DATE CHECK
21)0.00
.00
200.00
200.00
31.00
.00
31.00
31.01,
'"10.14 12/17/2001 50411
360.14
.00
30.14
1,401.88 12/17/2001 50414
1,401.88
.00
1,401.86
120.0` -
120.00
400.00
120.00
.00
760.00
76'0.00
655.31
.00
655.31
655.31
3,660.00
:8,010.00
23,328.00
3,232.50
960.00
.00
4`.f,240.50
49,240.50
CITY OR DIAMOND BAR
RUN DATE: 12/131,2001 13:45:12 VOUCHER REGISTER PAGE: 5
DUE THRU: 12/17/2001
FUND/SECT-ACCT-PROJECT-ACCT
DIAMOND BAR CHAMBER OF COMMERCE
0014010-42..25--
0015210-42 25 --
00140.:30 -42325 --
0014090 -45000 --
0014090 -45010 --
DIAMOND BAR COUNTRY CLUB
{f114090 -42325 --
0014090 -42325 --
PREPAID
PO # INVOICE DESCRIPTION AMOUNT DATE CHECK
EGGS N ISSUES MTG-COUNCIL
EGGS N ISSUES MTG-DCM
EGGS N ISSUES-C/MNGR/DCM
11543 2148/2149 PROF SVCS -CONSULTING
11543 2148/2149 PUBLICATION -DEC 01
TOTAL PREPAIDS
TOTAL VOUCHEPS
TOTAL DUE VENDOR
SPECIAL EVENT-HLDY CELEB
11539 HOLIDAY CELEA-DEC 6
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
DIAMOND BAR 'AND CAR WASH
111307
0015::10-4'22 O-- 11.307
0014090-42200-- 11307
r r cr,
11307
TjIAMrFj =R IM*:RD E-A NT ASSOCIATION
00141:95-471 j=•- 11254
DIAMOND BAR INTERNATIONAL LtELI
OCT CAR MASH-P,/WORKS
;OCT CAR MASH -COMM SVC
OCT CAR WASH -GENERAL
OCT CAR WASH -COM BEV
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
4144 NOV ADS-SNOWFE5T/INF02GO
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
01214'}'0-42:2--
11331 4502 MTG SUPPLIES -COUNCIL
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
DIAMOND PAR MOBIL
0015310-42310--
SEPT 01 FUEL
- COMM SVCS
OG15.310-42;10--
NOV 01 FUEL
- COMM SVCS
0014091-42310--
NOV 01 FUEL
- GENERAL.
fi i14�.�it-4231 r--
SEPT Ol FUEL
- GENERAL
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
75.00 12/17/2001 50407
15.00 12/17,2001 50407
�3�(0' . 0!.3 122117/2001 504 D7
2,0 0.00
6,111.00
120.00
8,ill.00
8,231.00
132.84
3,619.72 12117/2001 50418
3,619.72
132.84
3,752.56
9.99
9.99
129.87
97
00
1882.82
182.82
900.00
.Ott
900.00
900.00
195.11
.00
195.11
195.11
82.13
168.75
55.;2
256. '30
.00
`62.50
562.50
CITY OFDIAMOND BAR
8UN DATE: 12/13/2001 13:45:12 VOUCHER REGISTER
DUE THRU 12/17/2001
`
DIAMOND BAR PETTY CASH
0014090 -42'120--
V015J5O-412OV'-
0015510-42325--
0014090-42325''
'
1155515-42325— '
mV14V90-42110—
0015350-42325--
0015210'42200--
0015210'41200--
VV14��-�2325--
0O140.3* -42325-'
V014V9O'42325''
0014090-41200+-
0015310'422106--
0015210-42330--
0015510-42,21,25--
OO1��V'41�0—
DIAMOND BAR,'WALNUT YMCA
12559-15-42355—
DOCUMENT IMAGING SSFRVICE CORP0014040-44000--
MT EADS
0015350-453W-
'
FEDERAL EXPRESS
0014090-42120—
ERLINDA GARC A
PREPAID'
PO# INVOICE DESCRIPTION AMOUNTDATE CHECK
GG -POSTAGE
11�6-
xEuEouuw-oUyyLT ES
17.64
PUB Wk,S-MEETINGS
5.00
DEN G0VT'NTGS
16�0
' SOLID WASTE-MTDS
30.16
GEN GOVT -PRINTING
25.00
KECREATlON-MEETlNGS
10.130
PLANINlNS'EQ MA[NT
37.50
pLANNlNO -SUPPLI ES
3.99
-
FINANCE-HEETINBS
8.00
CMOR-MEETINGS
7.0O
SG-MEE7JNBS
16.84
GG -SUPPLIES
71.75
PARKS -EQUIP MA[NT
8.63
rLomn/N G -|xHYE L/3ONF
32.0O
R0WKS-MIGS
20.00
GG -SUPPLIES
5.00
nc[-SUPPLIES
190.54
TOTAL
PREPAlDS
.00
TOTAL
VOUCHERS
517.21
TOTAL
DUE VENDOR
517.21
11324 NOV 01 YMCA CHILD CARE-NOV 01
4,320.00
TOTAL
PREPAlDS
.00
TOTAL
VOUCHERS
4,320.00
TOTAL
DUE VENDOR
4,320.00
10773 2469
IMAGING -BLDG & SFTY PhTS
3`256.75
TOTAL
PREPAlOS
.00
TOTAL
VOUCHERS
3,256.75
TOTAL
DUE VENDOR
3,256.75
115?7
CONTRACT CLASS - FALL
126.60
TOTAL
PREPAl0S
.VV
TOTAL
VOUCHERS
126.60
TOTAL
DUE VENDOR
1226.60
—
4025,31248
EXPRESS MAlL'GENERAL
12.79
TOTAL
PREPAIDS
,00
TOTAL
VOUCHERS
12.79
TOTAL
DUE VENDOR
12.79
5170
RECREATION REFUND
200.00
TOTAL
FREPAlDS
.VV
T0ALV0UGHERS
200.00
TOTAL
DUE VENDOR
26.00
CITI OF DIAhOlu BAR
RUN, DATE: 12/13/2001 1':45:12
VOUCHER REGISTER
PAGE: 7
DUE THRU• 12/17/2.001
PREPAID
FUR-ACCT
FO
INVOICE DESCRIPTION
AMOUNT DATE CHECi•`..
BRAFFITI CONTROL SYSTEMS
001="8 -455 -?0--
11IT-
DB 11,101 GRAFFITI RMVL-NO 01
2,58^.00
0015554-41250--
DB 11/01 PAINT REMOVAL-P/WORKS
250.00
TOTAL PREPAIDS
,00
TOTAL VOUCHERS
2,830.00
TOTAL DUE VENDOR
2,830.00
GRAND MOBIL
0011409'0-42200--
15550 MAINT - JEEP
i
^,:.93
TOTAL PRFPAIDS
.00
TOTAL VOUCHERS
22.93
TOTAL DUE VENDOR
22.93
JESSICA HALL
0015350-45300--
11263
CONTRACT CLASS -FALL
18.00
TOTAL PREPAIDS
,000
TOTAL VOUCHERS
18.00
TOTAL DUE VENDOIR
18.00
DIANE J HASEROT
0015350-45.304,--
1164
CONTRACT CLASS -FALL
456.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
456.00
TOTAL DUE VENDOR
456.00
HOME DEPOT
0015554-42130--
2330296 CO. RENTAL- ROAD MAINT
86.38
001}310-41200--
8122106 SUPPLIES - PARt:S
9.66
0015.350-41200--
8122106 SUPPLIES - WINTER S/FEST
41.911,
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
137.99
TOTAL DUE VENDOR
137.99
ROBERT S. HUFF
001010-4 125--C
i
R�IMB- CELL PHONE NOV/DEC
79,98.E
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
79.98
TOTAL DILE VENDOR
79.98
ID TECH
0014415-41200--
11582
211116 SUPPLIES - V/PATROL
682.56
TOTAL FREPAIDS
,00
TOTAL VOUCHERS
682,56
TOTAL DOE VENDOR
682,56
INDUSTRY EPUIPMENT RENTALS
0015554-42130--
IE245771 En RENTAL -STAKE BED TRUCK.
108.94
0015510-42130--
IE245.511 EQ RENTAL -PALLET TRUCK
207.68
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
316.62
TOTAL DUE VENDOR
316.62
CITY OF DIAMOND BAR
RLN'LATE� 12,113/:'C?1 13:45-12
VOUCHER REGISTER
PAGE; S
DUE THRU: 12117,12001
PREPAID!
FUNI!/'SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT DATE CHECK
INLAND VALLEY DAILY BULLETIN
1,101-123010--
1 57553 LEGAL AD - FP ,0;;, 3
1 �.F--� L L i 1-�Jl
1°'.00
fi.
0014040-42115--
11335
122940 LEGAL AD -DEV COLE
''-..GC€
€?C 1404{f-4'_115--
M35
159155 LEGAL AD -DEV CODE
3?6.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERSX27,03
TOTAL DUE VENDOR
927.00
GLEN INOUYE
001-34740--
46020 RECREATION REFUND
54.00
TOTAL FIR EPAIDS
,00
TOTAL VOUCHERS
54.00
TOTAL DL'£ VENDOR
54.00
IRPM NL!LLER ASSOCIATES
0::14090-42140--
11157
JAN 02 RENTAL/LEASE-JAM 02
19,774.95
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
19,774.95
TOTAL DUE VENDOR
19,774,95
JOE A GONSALVES t SON INC
0014010-44000--
11217
DEC 01 LEGISLATIVE SVCS -DEC 01
3,000.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
3,000.00
TOTAL DUE VENDOR
3,C%.oj
KAREN JOHNSON
0'x1-=347'0--
45229 RECREATION REFUND
335.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
335.00
TOTAL DUE VENDOR
335.00
JUI!ICIAL DATA SYSTEMS CORPORATION
0014411-45405--
1734 PARKING CITE ADMIN-NOV 01
100.00.
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
100.00
TOTAL DUE VENDOR
100.00
KALBAN IFIL
2�f";?i15-464'2.0-17201-41427
L• �1.�
11664
0103-1 PROF.SVCS-CDBG SIDEWALK
55,0:31.0'2_
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
55,031.02
TOTAL DUE VENDOR
55,011.02
DENEAN 1SA6EEL KAPLAN
0015350-45300--
11393
CONTRACT CLASS -FALL
546.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
546.00
TOTAL DUE VENDOR
546,00
KUSTOM IMPRINTS lNCDPR
`
CITY OF DIAMOND BAR
RIGHT OF WAY MAlNT-OCT 01
R8N DATE: 12Y13/2001 13:45:12
VDUCHER REGISTER
PAGE. 9
`
DUE T8KU; 12/17/2001
0015558-45508—
A11199 010061
TOTAL PREPAIDS
PREPAID
0015554-45502--
PO # INVOICE DESCRIPTION'
AMOUNT DAT[ CHECK
KENISS HARDWARE
TOTAL
554-41300 --
11362 5722 SUPPLIES -ROAD MAlNT
17.O5
005554-41300--
11362 56FD SUIPPL1B-ROAD MA0R
23.94
0N531O-4Cs-'0V--
SUPPLIES -COMM SVC
108.62
00 40;h, - 4 122m_
SUPPLlESS-GEKERAL
6. 21
0015340-42210--
SUPPILTES-PARKS
78.42
TOTAL PREPA US
JN
TOTAL VOUCHERS `
229.24
214.87
TOTAL DUE VENDOR
229.24
KUSTOM IMPRINTS lNCDPR
00611-1
RIGHT OF WAY MAlNT-OCT 01
n ,037.50
005350-41200--
11365 11100960
5?680
421.K
0015558-45508—
A11199 010061
TOTAL PREPAIDS
,cilli
0015554-45502--
110060
TOTAL VOUCHERS
421.83
TOTAL
TOTAL DUE VENDOR
4*)!.?
LEWIS ENGRAYlNG lNC
TOTAL VOUCHERS
37,295.13
77i6c, SUPPLIES -PLAQUE
63.72
OOi4O9O-112113—
113 021
8012 ENGRAVING SVCS'REDRG
151.15
TOTAL PREPA0S
.00
TOTAL VOUCKERS
214.87
TOTAL DUE VENDOR
214.87
LOS ANGELES CUUNTY PUBLI "'IRKS
1 1123
AR0,i85:00 SUMP PUMP KAINT-OCT 01
174.61
0015510-45530—
11392
AR018327 INDUSTRIAL WASTE -OCT 01
1,854.83
TOTAL PREPA0S
.0O
TOTAL VOUCHERS
2,029.64
TOTAL DUE VENDOR
2,09.64
MAC SPRDNTIr-0 ��
11����4211V'-
11�4
U018 pR�� SVCS-HHW PR8GRAM
��.64 '
TOTAL PREPAID's
.00
TOTALVOUCHERS669.64
TOTA DUE VEND R
IAL DO
669.64
VVi5340-422iO-- 11150 556317 CLEANING SUPPLS-HERITAGE 77.00
0015340'4-210-' 11150 556032 CLEANING SUPPLS HEDITAGE 191.98
'
TOTAL PREPAIDS ,00
TOTAL VOUCHERS 263.98
TOTAL DUE VENDOR 268.98
MCE CORPORATION
00'15554-45522—
00611-1
RIGHT OF WAY MAlNT-OCT 01
n ,037.50
0015554-455V2 '
11365 11100960
ROAD MAINT SVCS -DCT 01
6,2V5.29
0015558-45508—
A11199 010061
VEGETAT0N CONTROL -OCT 01
4,09.76
0015554-45502--
110060
0��N� �I����
10,154,58
TOTAL
^00
TOTAL VOUCHERS
37,295.13
| RW LATE' 121,113/2001 13:45:12
FUND/ SECT -A CCT - PRIONIECT - ACCT
M E T. Rri L I N K
11125553-45533--
MlCHA8DRANDMAN ASSOCIATES INE
O0\-23O11-
001'�*iV—
MOBDLE MODILIARI MANAGEMENT GROUP
0015310-42'140—
PAPA S'S PlIZA
001 4415-423�'5
PERS. HEALTH
�
001-21105--
N�4V9O'4VV93—
'
P -�� J'UDIClAL DISTRICT
001-0 o
POMONA VALLEY PIPE & SUPPLY CORP
00i5340-42210—
CJTY IF DU8MI-iND
VOUCHER REGISTER
PAG[; 10
DUE THRU: 12y17/200
PKE9A0
PO #
INVOICE DEMPlPTlON
AMOUNT DATE
CHECK
11653
NOV 0 CITI SoBSTD -NnAj' N
8,431.40
11451,
NOV V1 METROLINK. PASSES-NOV N
TOTAL PREPAlOS
.00
TOTAL VOUCHERS `
42,154.75
TOTAL DUE VENDOR
42.154.75
3 1-617 PROF.SVCS-FER 92-3
31316 PR0F.SVCS-FPL 94'25
2,183.46
31315 PROF.SVCS-F8R K-1
1,937.10
TOTAL PREPAIDS
.00
TOTAL. VOUCHERS
4.952l,.96
TOTAL DUE VENDOR
4,01,53,06
111292
345060 LEASE C CYN PK
459.00
TOTAL PREPAlDS
.00
TOTAL VUUCHERC�
459. OV
TOTAL DUE VENDOR
415Q.00
MTG
`
190.00
TOTAL PKEPAIDS
.0O
�A't. VOUCHER'S
190.00
TOTAL DUE VENDOR
190.00
PP 25/10PAYROLL TKANSFE8-Pp 25
88,000.00 12/17/12001
PP25/ 1
TOTAL PREPAIDS
68,000.00
T 0 T AILVOUC H EFRS
.DO
TOTAL DUE VENDOR
82,000.00
PP 23/Z 4 DEC 01 -HEALTH INS PKEMiS
14,02C.83 12/17/2OVl
5 413
PP 23/24 ��lN FEE
67.21 12/17/2001
50413
0�LPR���
14,0M04
TVO0CHERS
.00
TOTAL DUE VENDOR
14,094.04
03� OCT��l��T�I�BB
'365. CIO
T3TAL PREPAlD
.00
T It T A L VOUCHERS
365.00
TOTAL DUE VENDOR
31,15. DO
449122 SUPPLIES -PAUL C GROW PK
209.30
0TALPREPAlDS
.00
TOTAL VOUCHERS
209.30
T0�D��N�R
209.30
CITY Or MAMR�11410 Ear:
FL44 DATE: 12/13/2001 I'Si45:12 VOUCHER REGISTER PAGE: 11
DUE. THRU: 12117/2HO01
PREFAID
FUWED/=lECT-ACCT-PROJECT-ACCT PO # I �ivl 0 71 C E DESCRIPTION AMOUNT DATE CHECK
PRECISION DYNAMICS CGRpop
PRINCE SHANT CDFRF
0015510 -423110-
0015210 -42310 -
PROTECTION SERVICE INIMUSTRIES
0015340-42216-
PRO01ENTE M SONSCO
R & D BLUEPRINT
0015510-42110--
R F DICKSON COMPANY
oo-15554-45501-
RI&D -BLUEPRINT
011152110 -42110 -
RAD 1 OSHACK
0014095-41200--
0014090-46 50-
014095-41200--
0014090-462250- -
93452.6 SUPPLIES -WINTER SNOW FEST
54.51
9� 2.5.]; SUFFLIES-WINTE-R. SM, FESIT
0 .511,
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
160.48
TOTAL DUE VENDOR
160.4-
60.4-
405025-NOV
40'5d.)25-NOv FUEL -PUBLIC WOW'S
94.05
4( 025-NDV FUEL -COMM DEV
202.88
TOTAL PREPAIDS
.00
TOTAl- VOUCHERS
296.93
TOTAL DUE VENDOR
2), 6.O"
1.939655 ALARM SYSTEM-HRTAGE C/CTR
64.69
10
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
64.69
TOTAL DUE VENDOR
64.69
REFUND REFUND -GRADING BOND
7,200.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
-7
1,200.00
TOTAL DUE VENDOR
7,2400.00
5;477 PRINT SVCS-P/WORKS
8.64
TOTAL PREPAIDS
M
TOTAL VOUCHERS
8.64
TOTAL DUE VENDOR
8.64
11360 1142139 ST SWPN5 SVCS -10129-11/16
7,500.110
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
7,500.00
TOTAL DUE VENDOR
7,500.00
11318 59443 PRINT SVCS -PLANNING
408.86
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
48.86
TOTAL DUE VENDOR
40.86
298674 SUPPLIES-CAPLES
8.61
2nisM ED -VHS DUAL DECK VCR
2%.95
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
307.56
TOTAL DUE VENDOR
30*17.56
CITY OF DIAMOND BAR
RUN DATE: 12{13/2001 13:45:12
VMCHIER REGISTER
PAGE: 12
DUE TMRU: 12/1712'011
PREPAID
FUNDISECT-ACCT-PROJECT-ACCT
PD 4
INVOICE DESCRIPTION AMOUNT
DATE CHECK
RALPHS GROCERY COMPANY
0015350-41200--
11145
10231925 SUPPLIES -RECREATION
33.55
0014090-42325--
11-,210
10231999 i4TG SUPPLE -COUNCIL
Q.36
001400-42325--
11210
1031904 MTG S!UPPLS-COUNCIL
49.80
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
62.71
TOTAL DUE VENDOR
622.71
ROBERT F. DRIVER ASSOCIATES
001-23004--
SPCL EVN1T INS -ANTER SIFST
225.00
TOTAL PREPAID
.CY.)
TOTAL VOUCHERS
225.00
TOTAL DUE. VENDOR
225.0K}
BRIAN ROBERTS
-
0014090-44000--
11211
A V SVCS -COUNCIL 11120
271.25
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
271.25
TOTAL DUE VENDOR
271.25
ALEJANDRO RDjAS
001-23002--
52083 PARK DEP REFUND-PANTERA
50.00
TOTAL PREPAIDS
,00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
RDENOW SPE'•.ACE1: GROUP INC
0015210-44000--
P0450 PROF.SVCS-CONSULTING
260.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
260,00
TOTAL DUE VENDOR
260.00
SAN GABRIEL VALLEY ASST TO CITY MOR
0014`�r°`v-42315--
MEMBRSHP RNWAL-WHITEHOUSE
50.00
TOTAL
,00
TOTAL OTAL OUCHERS
VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
SAN' GABRIEL VALLEY TRII!L€NiE
511��,-G Ji31lt--
'30584 LEGAL AD - FPL 20,01-3i
203.36
0€014040-4':'115--
11334
45515 LEGAL AD -PUBLIC HEARING
'404.22
0014040-42115--
11334
17353 LEGAL AD -PUBLIC HEARING
,00,`4
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
808.52
TOTAL DUE VENDOR
808.52
SCMA;F
0015-350-423.15--
1765 MEMBERSHP FEES-OLIVAS
50.00
00155. 0-42315--
1697 MEMBERSHP FEES -WEST
50.00
0015:50-42315--
1.84 MEMBERSHP FEE -B ROSE
50.00
0015_.50-42315--
1735 MEMBERSHP FEES-WRIGHT
50.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
200.x,1
TOTAL DUE VENDOR
200.00
CITY OF IDIA"Ravi: Brig.
RNN DATE: 1211312001 13:45.12 VOUCHER REGISTER - PAGE: 13
DUE THRU: 1211712002
PREPAID
FUND!SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK
SECTRAN SECURITY
0014090-44000-- 11252 12152 COURIER SVCS - DEC Al 2_'J.00
TOTAL PREPAIIP ,CIO
TOTAL VOUCHERS 2'L0.00
TOTAL DUE V''ENDOR 2' 0.00
SHARP SEATING COMPANY
0015350-45310-- 11139 169 EXCURSION -ROSE PARADE .00
TOTAL PREPAIDS .00
TOTAL VOUCHERS ,00
TOTAL DUE VENDOR ,00
SIGMANET INC
53040 ^0-46235--
71627
COMP
EL?-NEWBRK CAR'S
317.5'
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
317.52
TOTAL DUE VENDOR
317.52
SIGNAL MAINTENANCE INCORPORATED
0015554-4515:17--
11366
S1204927
TRAFFIC
SIGNAL MAI°IT-NO4'
649.27
0015554-45407--
11363
D1204666
TRAFFIC
SIGNAL MAINT-NOV
2,016.00
001555-45507--
11368
51204203
SIG, RE
SIGNAL MNT^GISPRNuS1B:,cA
3 00 0
,7.x{:.0:
TOTAL PREPAIDS
,007
TOTAL VOUCHERS
6,365.27
TOTAL DUE VENDOR
6,365.27
SO CALIFORNIA BIiDECRY Z MAILING
0015510-42110-_
11629
MAIL
SVC-HOUSEHLD W/WASTE
1.18.62
TOTAL PREPAIDS
,00
TOTAL VOUCHERS
213.62
TOTAL DUE VEN111OR
218.62
SOUTHERN CALIFORNIA EDISON
0015 04 _ '�i �.__
ELECT
SVCS -PARKS
r 171.04
0015510-42-2126--
ELECT
SVCS -TRAFFIC CONTRL
131.21
1=35fC38-42126--
ELECT
SVCS -DIST 33
174.71
13355_x-421'26--
ELECT
SVCS -DIST 308
14.35
0015510-42-12-6--
ELECT
SVCS -TRAFFIC CONTRL
1.."-,1.15
0015510-422126--
ELECT
SVCS -TRAFFIC CONTPL
127.38
0015510-42-126-7
ELECT
SVCS -TRAFFIC CONTRL
131.66
00,15510-42126--
ELECT
SVCS -TRAFFIC CONTRL
11.6.4
001.�Ji0-4'1 6--
ELECT
SVCS -TRAFFIC CONTRL
149.39
1395539-4212!,--
ELECT
SVCS -DIST 39
217.64
0015510-42126--
ELECT
SVCS -TRAFFIC CONTRL
570,85
00155107-42126--
ELECT
SVCS -TRAFFIC CONTRL
1:2.17
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
10,094.79
TOTAL DUE VENLOR
10,094.79
SOUT;LAND MANAGEMENT
1264411-42210--
11048
JAN 02
COMMON AREA MAINT-JAN 02
2388.77
1:'64411-41140--
11048
JAN 02
LEASE
SHERIFF CNTR-JAN 02
1,22°5.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,513.77
TOTAL DUE VENDOR
1,512.77
i;1 T'l OF 1 "MON-1 PAR
RUNI DATE: 12/13/2001 13:45:12 VOUCHER REGISTER FACE: 14
DUE THRU. 12/17/2001
PREPAID
FLIPI.D,'E.ECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK
SOUTHILA-1115 SPORTS OFFICIALS
0015.350-45300- 11166 11,119-12/3 PROF SVCS—OFFICIAL;, .00
SPACES
0014090 -44000 -
STANDARD INSURANCE OF OREGON
0011 -21106--
001-21106--
STEVEN ENTERPRISES TsPC
I BVJAJ
SU A
00 i -1 f1%- 4232:5 --
TENNIS ANYONE
5
0015150-Vi30110-
THE WEEKLY NEWS -WALNUT
00140')'J-42115--
(1014095-42115--
TRAFFIC CONTROL SERVICE, INC.
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
382.00
TOTAL DUE VENDOR
382.00
11145 REARRANGE FRONT CTR
537.50
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
537.50
TOTAL DUE VENDOR
537.50
PP 23/24 DEC 01-SUPP LIFE INS PREY,
94.60 112,117/2001 50405
PP 23/24 DEC 01 -LIFE INS PREMS
609.00 12/17/2001 50405
TOTAL PREPAIDS
703.610
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
703.60
,- I -P/WOFZKS
0095?Q1I .-IN SUPPLIES
127.9f
TOTAL PREPAIDS
00
TOTAL VOUCHERS
127.97
TOTAL DOE VENDOR
127.97
11'16
MTG SUPPLS-COUIINCIL 12/4
59.88
11216
MTG SUPPl.5-Cr,FNDTN
22.54
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
82.42
TOTAL DUE VENDOR
82.42
11637
CONTRACT CLASS -FALL
8,653.60
TOTAL PREPAIDS
.1,10
TOTAL VOUCHERS
8,653.60
TOTAL DUE VENDOR
8,6553.60
11256
2421 AD -VET DAY/INFO 2 60
975.00
111256
21430 STD -SN OWFEST/HOLIDAY RIDE
650.00
TOTAL FREPAIDS
.00
TOTAL 1.10-LICHERS
1,625.00
TOTAL DUE VENDOR
1'625.00
413451 SUPPLIES -ROAD MAINT
127.521
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
127.52
TOTAL DUE VENDOR
127.52
Ci l l OF DIAMOND BAR
WN DATE: 12/13/2001 13:451:12 VOUCHER REGISTER PAGE: 15
DUE THRU: 12/17/2001
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECY
TRUGREEN LANDCARE
2505215-46420-17201-46420 11574 2'2'81697970 PROF.S°1CS-CDBG SIDEWK PRJ 10,080.00
TOTAL PREPAiI,S ,p{a
TOTAL VOUCHERS 10,080.00
TOTAL DUE VENDOR 10,080.{05
VERIZGN WIRELESS MESSAGING SVCS
0014sx:�0-42125--
VERIZON WiRELESS-LA
0014090-41125--
0014010-42125--
0014030-41125--
0014440-42125--
1164411-41115--
VISIOrN SERVICE PLAN
001 -21107 --
WELLS FARGO CARD SERVICES
0015210-42313--
0015210-41200-
0015210-42330-
0014690-421218--
0015350-4Z340-
f0�t0,140'•::J-41406--
4,14030-4;'..115--
0015350-41200-
0014040-42320-
0014020-421:5--
WEST END UNIFORMS
0014415-41100--
0014415-41200--
0014415-41200--
L8418988BL PAGER SVCS -12/01-2102
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
LA4589428 50 CELL SVCS -GENERAL
LA4589428-50 CELL SVCS -COUNCIL
LA4589428-50 CELL SVCS-C/MANAGER
LA4Y85'428-50 CELL SVCS-EMER PREP
LA4589428-50 CELL SVC; -SHERIFF
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
PE' 23/14 NOV 01 -VISION PREMIUMS
-1OTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
MTG - DESTEFANO
SUPPLIES-DESTEFANO
GONSALVES CONF-BESTEFANO
BANK CHARGES
RECREATION-EDUCATION/TRNG
COM&MKTG-PROMTNL SUPPLIES
DCM-PALMNET SVCS
RECREATIION-SUPPLIES
CITY CLEFZK-MTGS/TRAVEL
DEM-PALMNET SVCS
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL DUE VENDOR
53392 SUPPLIES-V/PATROL
53227 SUPPLIES-V/PATROL
53640 SUPPLIES-V/PATPOL
TOTAL PREPAIDS
TOTAL VOUCHERS
TOTAL D'U'E VENDOR
646.45
.00
646.45
646.45
`5.38
297.06
106.30
3�i, 96
243.24
.0+0
741.96
741.96
1,070.03 12/17/20';1 50410
1,070.{ri
.00
1,070.03
11.64 12/17/2001 50412
107.99 12/17/'2001 50412
341.18 12/17/2001 50412
47.47 12/17/2001 50412
159.00
343.95
10.68
612.02
506.00
10.68
508.32
1,642.33
2,150.65
32.33
23.17
=32.33
.00
87.83
87. P.3
CITY OF LiAlIOND Roti
Ri1N BATE: 12/13/2001 13:45:12 VOUCHER REGISTER PAGE: 16
DUE THRU: 12/17/2001
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTIOFI AMOUNT DATE DHECK
d4ILIE W 'a5
0431-34740-- 46056 RECREATION KFURD 59.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 59.00
TOTAL DUE VENDOR 59.00
MAY IACHER
001-23002-- 52091 PARY DEP REFUND'-PANTERA 50.00
TOTAL PREPAIDS .00
TOTAL VOUCHERS 50.00
TOTAL DUE VENDOR 50.00
REPORT TOTAL PREPAIDS 110,288.63
REPORT TOTAL VOUCHERS 325,049.50
REPORT TOTAL 435,338.13
-
CITY COUNCIL
.Agenda # 6.3
Meeting Date 12-1-7-<)l
AGENDA REPORT
TO: Honorable Mayor and Members o he City Council
VIA: Linda C. Lowry, City Manag
TITLE: Transmittal of Comprehensive Annual Financial Report for the year ended June 30,
2001.
RECOMMENDATION:
It is recommended that the City Council receive and file the Comprehensive Annual Financial Report
for FY00-01 as prepared by the City Finance Department and the City's auditors, Conrad and
Associates, L.L.P.
FINANCIAL IMPACT:
None
BACKGROUND:
The FY 2000-2001 annual audit has been completed by the City's independent audit firm of Conrad
and Associates, L.L.P. The audit contract includes the completion, with staff's assistance, of the
Comprehensive Annual Financial Report.
DISCUSSION:
The City's Finance Department in concert with the City's independent auditing firm of Conrad and
Associates, L.L.P. has prepared the Fiscal Year 2000-2001 Comprehensive Annual Financial Report
(CAFR). Normally, there are other reports that are transmitted with the CAFR. These reports are
done as a part of the reporting requirements of the Single Audit Act of 1984 and the US Office of
Management and Budget Circular A-133, Audits of States, Local Governments, and Non -Profit
Organizations. This fiscal year, the City was not required to conduct an annual single audit. The
requirement for a Single Audit only pertains only if an agency expends more than $300,000 in Federal
funds. This fiscal year the City of Diamond Bar spent less in Federal funds. These funding sources
include but are not limited to Community Development Block Grant, Local Law Enforcement Block
Grant, ISTEA Funds and Asset Forfeiture Funds.
,. W
Page Two — City Council Agenda Report
Transmittal of Comprehensive Annual Financial Report
The City once again received an unqualified audit opinion. In addition there were no management
findings or comments.
General Fund equity showed a decrease of $1,112,171 leaving a balance of $17,758,845. The
reason for the decrease was due to the Redevelopment Agency debt of $3,447,929 being written off
in the General Fund.
Once again, the Finance Department will be submitting the CAFR to the California Society of
Municipal Finance Officers and the Government Finance Officers Association for their respective
certificate of excellence award programs. The City has been honored to receive these awards for the
past six consecutive years.
PREPARED BY:
Linda G. Magnuson Date Prepared: December 13, 2001
Department Head Deputy City Manager
CITY OF DIAMOND BAR
Diamond Bar, California
Comprehensive Annual Financial Report
Year ended June 30, 2001
Prepared by
FINANCE DEPARTMENT
i
CITY OF DIAMOND BAR
Comprehensive Annual Financial Report
Year ended June 30, 2001
TABLE OF CONTENTS
EXHIBIT
Page
INTRODUCTORY SECTION:
Letter of Transmittal
i
Officials of the City of Diamond Bar
xii
Organization Chart
xiii
Certificate of Award for Outstanding Financial Reporting (CSMFO)
xiv
Certificate of Achievement for Excellence in Financial Reporting (GFOA)
xv
FINANCIAL SECTION:
Independent Auditors' Report
1
General Purpose Financial Statements:
• Combined Balance Sheet - All Fund Types and Account Groups
AA
2
• Combined Statement of Revenues, Expenditures and Changes
in Fund Balances - All Governmental Fund Types
BB
4
• Combined Statement of Revenues, Expenditures and Changes
in Fund Balances - Budget and Actual - All Governmental
Fund Types
CC
5
• Combined Statement of Revenues, Expenses and Changes
in Retained Earnings - Proprietary Fund Type
DD
7
• Combined Statement of Cash Flows - Proprietary Fund Type
EE
8
• Notes to the Financial Statements
9
CITY OF DIAMOND BAR
Comprehensive Annual Financial Report
(Continued)
TABLE OF CONTENTS, (CONTINUED)
Supplemental Data:
General Fund:
• Comparative Balance Sheets
• Schedule of Revenue - Budget and Actual
• Schedule of Expenditure - Budget and Actual
Special Revenue Funds:
• Combining Balance Sheet
• Combining Statement of Revenues, Expenditures and
Changes in Fund Balances
• State Gas Tax Fund:
Statement of Revenues, Expenditures and Changes
in Fund Balances - Budget and Actual
• Proposition A Transit Fund:
Statement of Revenues, Expenditures and Changes
in Fund Balances - Budget and Actual
• Proposition C Transit Fund:
Statement of Revenues, Expenditures and Changes
in Fund Balances - Budget and Actual
• Traffic Congestion Relief Fund:
Statement of Revenues, Expenditures and Changes
in Fund Balances - Budget and Actual
EXHIBIT Page
A-1
A-2
A-3
27
28
29
B-1
31
B-2
33
B-3
35
B-4
36
B-5
37
B-6
38
CITY OF DIAMOND BAR
Comprehensive Annual Financial Report
(Continued)
TABLE OF CONTENTS, (CONTINUED)
EXHIBIT Page
• Integrated Waste Management Fund:
Statement of Revenues, Expenditures and Changes
in Fund Balances - Budget and Actual
B-7 39
• Air Quality Improvement Fund:
Statement of Revenues, Expenditures and Changes
in Fund Balances - Budget and Actual
B-8 40
• Bicycle and Pedestrian Fund:
Statement of Revenues, Expenditures and Changes
in Fund Balances - Budget and Actual
B-9 41
• California Law Enforcement Equipment Program (CLEEP) Fund:
Statement of Revenues, Expenditures and Changes
in Fund Balances - Budget and Actual
B-10 42
• Park and Facility Development Fund:
Statement of Revenues, Expenditures and Changes
in Fund Balances - Budget and Actual
B-11 43
• Community Development Block Grant Fund:
Statement of Revenues, Expenditures and Changes
in Fund Balances - Budget and Actual
B-12 44
• Citizens Option for Public Safety (COPS) Fund:
Statement of Revenues, Expenditures and Changes
in Fund Balances - Budget and Actual
B-13 45
• Asset Seizure Fund:
Statement of Revenues, Expenditures and Changes
in Fund Balances - Budget and Actual
B-14 46
CITY OF DIAMOND BAR
Comprehensive Annual Financial Report
(Continued)
TABLE OF CONTENTS, (CONTINUED)
EXHIBIT Page
• Landscape Maintenance Districts Funds:
Statement of Revenues, Expenditures and Changes
in Fund Balances - Budget and Actual B-15 47
Capital Projects Funds:
• Combining Balance Sheet
C-1
49
• Combining Statement of Revenues, Expenditures and
Changes in Fund Balances
C-2
50
• Grand Avenue Construction Fund:
Statement of Revenues, Expenditures and Changes
in Fund Balances - Budget and Actual
C-3
51
• Capital Improvement Fund:
Statement of Revenues, Expenditures and Changes
in Fund Balances - Budget and Actual
C-4
52
• Redevelopment Agency Fund:
Statement of Revenues, Expenditures and Changes
in Fund Balances - Budget and Actual
C-5
53
Internal Service Funds:
• Combining Balance Sheet D-1 55
• Combining Statement of Revenues, Expenses and Changes
in Retained Earnings D-2 56
• Combining Statement of Cash Flows D-3 57
CITY OF DIAMOND BAR
Comprehensive Annual Financial Report
(Continued)
TABLE OF CONTENTS, (CONTINUED)
EXHIBIT Page
General Fixed Assets Account Group:
• Comparative Schedule of General Fixed Assets by Source E-1
• Schedule of General Fixed Assets by Function and Activity E-2
• Schedule of Changes in General Fixed Assets by Function and Activity E-3
Table No.
STATISTICAL SECTION:
General Governmental Expenditures by Function
General Governmental Revenues by Source
Secured Property Tax Levies and Collections
Assessed and Estimated Actual Values of Taxable Property
Property Tax Rates - All Direct and Overlapping Governments
Principal Taxpayers
Computation of Legal Debt Margin
Computation of Direct and Overlapping Debt
Schedule of Insurance in Force
Demographic and Miscellaneous Statistical Information
Residential and Commercial Construction
Ratio - Unreserved General Fund Balance to Annual
General Fund Expenditures
Schedule of Credits
1
2
3
4
5
6
7
8
9
10
11
12
13
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
i
t
Robert S. Huff
Mayor
Carol Herrera
Mayor Pro Tem
Eileen R. Ansad
Council Member
Wen Chang
Council Member
' Deborah H. O'Connor
Council Member
t
IRecycled paper
City of Diamond Bar
21825 E. Copley Drive • Diamond Bar, CA 91765-4178
November 26, 2001
(909) 860-2489 • Fax (909) 861-3117
www.CityofDiamondoar.com
Honorable Mayor and Members of the City Council
City of Diamond Bar
Diamond Bar, California
It is a pleasure to submit the Comprehensive Annual Financial Report of
the City of Diamond Bar for the fiscal year ended June 30, 2001.
Responsibility for both the accuracy of the presented data and the
completeness and fairness of the presentation, including all disclosures,
rests with the City. We believe the data presented is accurate in all
material respects; that it is presented in a manner designed to fairly set
forth the financial position and results of operations of the City as
measured by the financial activity of its various funds and account
groups; and that all disclosures necessary to enable the reader to gain a
full understanding of the City's financial affairs have been included.
The Comprehensive Annual Financial Report (CAFR) is presented in
three sections: introductory, financial and statistical. The introductory
section includes this transmittal letter, the City's organizational chart and
a list of principal officials. The financial section includes general purpose
financial statements and schedules, the independent auditor's report, and
the notes to the financial statements. The statistical section includes
selected financial and demographic information on a multi-year basis.
This fiscal year, the City was not required to conduct an annual single
audit in conformity with the provisions of the Single Audit Act of 1984
and the US Office of Management and Budget Circular A-133, Audits of
States Local Governments and Non -Profit Organizations. The
requirement for a Single Audit only pertains if an agency expends more
than $300,000 in Federal funds. This fiscal year the City of Diamond
Bar spent less in Federal funds.
N
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AWARDS
The Government Finance Officers Association of the United States and Canada (GFOA)
awarded a Certificate of Achievement for Excellence in Financial Reporting to the City
of Diamond Bar for its comprehensive annual financial report for the fiscal year ended
June 30, 2000. The Certificate of Achievement is a prestigious national award
recognizing conformance with the highest standards for preparation of state and local
financial reports.
In order to be awarded a Certificate of Achievement, a government unit must publish an
easily readable and efficiently organized comprehensive annual financial report, with
contents that conform to program standards. The CAFR must satisfy both generally
accepted accounting principles and applicable legal requirements.
A Certificate of Achievement is valid for a period of one year only. The City of
Diamond Bar has received the Certificate of Achievement for the last six consecutive
years (fiscal years ended 1995 through 2000 ). We believe our current report continues
to meet the Certificate of Achievement Program's requirements and we are submitting it
to GFOA to determine its eligibility for another certificate.
The City of Diamond Bar has also been awarded the Certificate of Award for
Outstanding Financial Reporting by the California Society of Municipal Finance
Officers for its comprehensive annual financial report for the last six consecutive years.
REPORTING ENTITY AND ITS SERVICES
This Comprehensive Annual Financial Report includes all funds and account groups of
the City. The City directly provides a limited range of services and contracts for several
other services. The City's significant reliance on contracted services has the benefit of
reducing expenses to the citizens of the City of Diamond Bar while simultaneously
providing the City with a high degree of flexibility in responding to changing economic
conditions. Contracted services include police protection, building and safety, street
maintenance, park maintenance, capital improvement projects, animal control, attorney
services and engineering. Staff provided services include: community development
(which includes planning, economic development, building and safety management, and
code enforcement), public works (which includes engineering, capital projects
administration, street maintenance contract management, traffic and transportation
matters, engineering contract management, solid waste contract management and
subsidized transit ticket sales), community services (which includes senior services,
park maintenance, recreation services and landscape maintenance), community
relations, grant administration, financial management, and administrative management.
All of these activities are included in this report.
The Los Angeles County Fire District provides fire protection, which is independent of
the City. Funds are collected through property tax bills and are disbursed directly to the
Los Angeles County Fire District by the Los Angeles County Tax Collector's Office.
Water services for the City are provided by the Walnut Valley Water District. Refuse
collection is provided by private waste collection companies. Additionally, schools are
provided by both the Walnut Valley Unified School District and the Pomona Unified
School District. Accordingly, none of these activities are included in this report.
ECONOMIC CONDITION AND OUTLOOK
Located at the junction of the 57 and 60 freeways, the City of Diamond Bar is at the hub
of the Los Angeles basin transportation network. A twenty-five mile radius
encompasses Pasadena, downtown Los Angeles, Long Beach, Irvine and Riverside.
Diamond Bar is a relatively young residential community of about 56,000, situated
among the meandering hills and valleys of Brea Canyon. Many desired services can be
found in Diamond Bar's
shopping and business centers. Recreational opportunities within the City include more
than 70 acres of developed park facilities and an 18 hole public golf course.
During the last few years, the City of Diamond Bar's economy has seen a marked
improvement. This fiscal year was no exception as illustrated by higher sales tax
revenues, and new home sales. Now, with the slow down in the economy and possible
shifts in State revenue, the future is not as stable as it once was. The City has, however, -
built General Fund reserves to fill in any gaps created by the economy or the State. A
careful analysis of the FY 01-02 budget will be done mid -year to adjust anticipated
revenues as well as appropriations.
It was anticipated that the City's Community Redevelopment Agency's implementation
of its redevelopment plan would work to diminish blighted conditions within the city's
commercial areas. Unfortunately, the Redevelopment Agency's Economic
Revitalization Project Area plan came under attack by a small group of citizens. It was
challenged in court and the plan was upheld. The court's decision was appealed and the
favorable ruling was overturned. The City attempted to have the State Supreme Court
hear the case. Early in Fiscal Year 2000-2001, the City received the bad news that the _
Supreme Court would not hear the case, virtually shutting down redevelopment agency
activities. As a result the City had to write-off the debt incurred by the Agency this
fiscal year. The City is now considering other mechanisms to encourage further _._.
economic development.
MAJOR INITIATIVES
1 For the Year. In the FY00-01 budget, the City of Diamond Bar identified several major
programs and projects necessary to meet increased service levels and to prepare the City
' for the future requirements of its residents. The following is a list of the significant
activities accomplished this fiscal year.
'
In its continuing effort to serve the citizens of Diamond Bar, the City has been striving
to improve and enhance civic and recreational opportunities within the City. The major
component of this plan has been to build a Community Senior Center and Library.
'
Summitridge Park was selected as the site of the new facilities. A conceptual design
was completed. The first phase to be built will be the Community/Senior Center. The
new Center will feature a large banquet room, meeting rooms, crafts rooms and
indoor/outdoor children's play areas. It is anticipated that this facility will provide
much needed supplemental meeting and activity space for the City's active senior
citizen organizations as well as provide space for the City's recreational activities. In
addition, staff will be continuing to pursue a funding mechanism for the second phase,
the library facility.
'
The proposed expansion and/or change in client base by the State to the Lanterman
Developmental Center continues to be of a concern to the City. The City has
established a City Lanterman Monitoring Committee. The committee meets on a
periodic basis and advises the City Council on issues regarding Lanterman.
1
Most Cities face the problem of records retention and management. The City of
Diamond Bar is no different. For the past few years the sheer volume of records and
space to store them has become an issue. This fiscal year, the City contracted with a
firm to assist staff in scanning documents into the City's computerized imaging system.
The main emphasis was to scan the historical engineering maps, drawings and building
permits into the system.
The City's Capital Improvement Program for FY 00-01 included several street
rehabilitation and maintenance projects. This included the rehabilitation and
'
streetscaping of Brea Canyon Road between Golden Springs Drive and Pathfinder Rd.
Water seepage on some of the City's streets has been an ongoing problem. This fiscal
'
year, water seepage problems were addressed and eliminated on Chinook Place and San
Leandro Drive. As a part of the ongoing street maintenance program, the City's
pavement management plan divided the City into five slurry seal areas. Area number
one was completed this fiscal year.
Transportation and traffic continue to be major sources of concern for the City. The
'
City has continued its popular transit subsidy and Dial -a -Cab programs. The transit
subsidy program offers a 20% to 50% discount to citizens on transit passes for Foothill
_
Transit, Metrolink, and the MTA. The other extremely popular program implemented
-iv-
by the City is the Dial -a -Cab program, which offers senior and handicapped citizens
taxicab transportation at a nominal rate. These programs are being funded by
Proposition A Transit Funds.
For several years, the City has been working through the dilemma of waste reduction
and monitoring which is required as a result of AB939. To that end, the City searched
for input from its citizenry in the form of surveys and the formation of a solid waste task
force. This fiscal year saw the plan come to fruition with the award of exclusive
contracts for the collection of solid waste. Separate contracts were awarded, one for
residential and one for commercial. The residential contract includes an automated
curbside refuse and recycling program. As a result, the City launched a publicity
campaign to educate users. New trash containers were provided and everyone has been
encouraged to participate. The program has been extremely successful and recognized
statewide for its innovation.
The City has implemented an ongoing traffic signal program, which is designed to place
signals at several warranted locations throughout the community. Traffic signals and
improvements designed this year and encumbered include the intersections of Gateway
@ Valley Vista and Bridgegate at Lot 16 in the Gateway Corporate Center. In addition
improvements to the signal located at Grand and Golden Springs were designed.
The City Council has been and continues to be extremely interested in addressing the
needs and wants of its citizens. Of special interest has been the expansion of
recreational opportunities within the City. To this end a Trails Master Plan was
completed this year. The plan identifies and sets priorities for recreational hiking trails
and bike trails to be located thorough out the City.
The City continued its implementation of an aggressive economic development
program. The mainstay of this program has been the marketing of Diamond Bar. The
City has and will continue to participate in trade shows in an effort to draw attention to
the City's business friendly environment. Additionally, the City has also focused on
business retention activities. This year in partnership with the Chamber of Commerce,
the City implemented a plan to visit all commercial centers within the City. The
purpose of the visits is to talk to the tenants and find out what challenges they are facing
and what improvements could be made to make their businesses more successful.
For the Future - The accompanying financial statements reflect an excellent financial
condition. This has been accomplished through a combination of sound leadership and
management and a conservative financial approach.
Of major concern, are efforts by the State to reduce municipal revenue resources. These
include motor vehicle license fees and gas tax revenues. This along with the taking of --
revenue that was to "backfill" shortages in property tax revenues lost through
Proposition 13, is of a major concern to most California cities. The City of Diamond
-v-
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11
i
Bar has joined forces with other cities via various organizations to watch and lobby the
State legislature to preserve their future revenue resources.
The City Council had selected as its number one goal for FY00-01, the completion and
implementation of an Economic Development Strategic Plan. It was anticipated that the
Redevelopment Agency's activities would provide much needed resources to attract
businesses and revitalize the commercial areas of the City. With the invalidation of the
Diamond Bar Economic Revitalization Project Area, new alternatives must be
researched. It is anticipated that the Economic Development Strategic Plan will be
revised to show the City's new reality. In addition, it is anticipated a five-year financial
forecast will be done to assist staff in planning for the future.
FINANCIAL INFORMATION
Internal Control Structures
The management of the City is responsible for establishing and maintaining an internal
control structure designed to ensure that the assets of the City are protected from loss,
theft, or misuse and to ensure that adequate accounting data is compiled to allow for the
preparation of financial statements in conformity with generally accepted accounting
principles. The internal control structure is designed to provide reasonable, but not
absolute, assurance that these objectives are met. The concept of reasonable assurance
recognizes that (1) the cost of a control should not exceed the benefits likely to be
derived; (2) the valuation of costs and benefits requires estimates and judgements by
management.
Budgetary Controls
The City adopts an annual budget prepared on the modified accrual basis for all of its
governmental funds. Revisions that alter the total appropriations of any funds are
approved by the City Council. Prior year appropriations lapse unless they are re -
appropriated through the formal budget process. Expenditures may not legally exceed
appropriations at the fund level. During the year, there were supplemental budgetary
appropriations amounting to $1,552,850.
As demonstrated by the statements and schedules included in the Financial section of
this Report, the City meets its responsibility for sound financial management.
Accounting System
The City's accounting records for general government operations and agency funds are
maintained on a modified accrual basis. Accordingly, revenues are recognized when
measurable and available, and expenditures are recognized when goods and services are
received. Accounting for the City's internal service operations are maintained on the
accrual basis. In addition, the City maintains a General Fixed Assets Account Group to
-vi-
account for fixed assets acquired by the City which are not part of the internal service
funds. The City also maintains a General Long Term Debt Account Group to record the
City's long term debt obligations including accumulated employee vacation and sick
leave.
General Government Functions
The following schedule presents a summary of general, special revenue, and capital
project fund revenues for the fiscal year ended June 30, 2001 and the amount and
percentage of increases or decreases in relation to prior year revenues.
Revenues for the 1999-00 fiscal year were $19,945,707 as compared with $19,194,604
for the 2000-01 fiscal year, a decrease of $751,103 or 3.91 percent. The following
paragraphs discuss the major changes in each category.
There were increases in several of the tax categories. The major increases were in Sales
Tax, Transient Occupancy Tax and Property Tax. The increase in Sales Tax is a sign of
the improving economy, and a result of the City's aggressive economic development -
activities. The improving economy also fueled higher occupancy rates in the City's
hotels. Property taxes increased due to higher assessment valuations as well as the
reflection of new homes on the property tax rolls.
The Licenses, Permits and Fees category shows a 20.73 percent increase. This is mostly
due to an increase in building, planning and engineering fees. The reason for the
increase is due to the construction of a new housing tract and a new office building.
There was a $43,387 increase in Recreation Program revenues as well.
There was an overall decrease in Intergovernmental Revenues of $581,839 this fiscal
year. During FY00-01 the City received Federal transportation funds as a
reimbursement for costs related to improvements made to Golden Springs Drive. This
fiscal year the City received no Federal transportation funds. The City did however,
-vii-
INCREASE
PERCENT
PERCENT
(DECREASE)
INCREASE
REVENUES
AMOUNT
OF TOTAL
FROM 1999-00
(DECREASE)
Taxes
6,579,488
34.28%
285,384
4.53%
Special Assessments
547,407
2.85%
366
0.07%
Licenses, Permits, and Fees
2,012,263
10.48%
345,537
20.73%
Intergovernmental
7,131,505
37.16%
(581,839)
-7.54%
Fines & Forfeitures
509,676
2.66%
(46,851)
-8.42%
Charges for Services
649,654
3.38%
(1,063,083)
-62.07%
Investment Income
1,672,384
8.71%
276,599
19.82%
Other Revenue
92,227
0.48%
32,784
55.15%
TOTAL
19,194,604
100.00%
(751,103)
Revenues for the 1999-00 fiscal year were $19,945,707 as compared with $19,194,604
for the 2000-01 fiscal year, a decrease of $751,103 or 3.91 percent. The following
paragraphs discuss the major changes in each category.
There were increases in several of the tax categories. The major increases were in Sales
Tax, Transient Occupancy Tax and Property Tax. The increase in Sales Tax is a sign of
the improving economy, and a result of the City's aggressive economic development -
activities. The improving economy also fueled higher occupancy rates in the City's
hotels. Property taxes increased due to higher assessment valuations as well as the
reflection of new homes on the property tax rolls.
The Licenses, Permits and Fees category shows a 20.73 percent increase. This is mostly
due to an increase in building, planning and engineering fees. The reason for the
increase is due to the construction of a new housing tract and a new office building.
There was a $43,387 increase in Recreation Program revenues as well.
There was an overall decrease in Intergovernmental Revenues of $581,839 this fiscal
year. During FY00-01 the City received Federal transportation funds as a
reimbursement for costs related to improvements made to Golden Springs Drive. This
fiscal year the City received no Federal transportation funds. The City did however,
-vii-
' exchange Proposition A -Transit money with another City. The related revenue was
$511,500. This revenue will be used to help fund the City's Community/Senior Center
project. There was just a slight variation in State revenues. Transit tax revenue
received from the County was up slightly due to an improved economy.
There was a decrease in Fines and Forfeiture Revenue this fiscal year. Impound Fees
Revenue showed a small increase of $1,380. All other Fine and Forfeiture revenue
categories showed decreases.
The significant decrease in the Charges for Services Category is due to a developer
contribution of $1,200,000, which was received during FY00-01. This event was
unique to FY00-01 and as such there is no similar revenue received this fiscal year.
' Investment Income continues to grow as a result of increased cash reserves held by the
City of Diamond Bar.
The major component of the increase in Other Revenues was an increase of $23,247 in
Rents and Concessions revenue. The City realized revenue from the lease of cell sites
as well as a full year's concession from drink vending machines that were placed in the
various parks throughout the City.
' The following schedule presents a summary of general, special revenue, and capital
project fund expenditures for the fiscal year ended June 30, 2001 and the amount and
percentage of increases and decreases in relation to prior year's expenditures.
'
INCREASE
PERCENT
PERCENT
(DECREASE)
INCREASE
EXPENDITURES
AMOUNT
OF TOTAL
FROM 1999-00
(DECREASE)
General Government
3,308,606
16.25%
439,699
15.33%
Public Safety
4,960,517
24.37%
306,330
6.58%
Highway and Streets
947,922
4.66%
38,280
4.21%
Public Works
1,731,770
8.51%
(38,186)
-2.16%
Community Development
850,786
4.18%
(351,499)
-29.24%
Parks, Recreation & Culture
1,898,087
9.32%
92,598
5.13%
Capital Outlay
3,131,469
15.38%
(3,265,823)
=51.05%
Bad Debt
3,447,929
16.94%
3,447,929
-
Debt Service
78,531
0.39%
(226,559)
-74.26%
I
TOTAL 20,355,617 100.00% 442,769
Expenditures for the 1999-00 fiscal year were $19,912,848 as compared with
$20,355,617 for the 2000-01 fiscal year, an increase of $442,769, or 2.22 percent. There
' were varying degrees of change in all categories. The following paragraphs discuss the
changes in each category.
11
The increase in the General Government category is due to several factors. There was an
increase in personnel costs within the City Manager's Division due to a reduction of
vacancies within the division including the City Manager position. The City Clerk's
Division showed a slight reduction due a staffing vacancy. General Government's
increase was also due to the commencement of a comprehensive E -Government study,
the creation of new City aerial photographs, as well as costs related to the relocation of
City Hall.
The increase in Public Safety expenditures shows the City Council continued emphasis
on traffic safety issues and crime prevention. The traffic safety emphasis consisted of
instituting traffic checkpoints and increased enforcement around the City's schools. The
Sheriff's Department's contract costs showed an increase of $49,063 due to increased
contract rates. This fiscal year saw an increase in Building and Safety activity due to the
construction of a housing tract and the construction of an office building amounting to
$223,678. This increase is offset by a corresponding increase in related revenues.
This fiscal year, the City participated with Southern California Edison in the retrofitting
of traffic signals with LED lights. This is the reason for the increase in Highways and
Streets expenditures in FY 00-01. It is anticipated that this improvement will reduce
energy costs in the long run.
The Community Development category was higher than average last fiscal year. This --
fiscal year reduction in expenditures was also due to less being spent in Community
Development Block Grant Funds (CDBG). It is anticipated that future CDBG funds
will assist in the development of the Community/Senior Center and allocations are
being preserved in anticipation. Another component of the reduction in Community
Development category was lower personnel costs due to a staffing vacancy.
The increase in Parks, Recreation, and Culture was due primarily to an increase in
personnel costs. Last fiscal year the City Council made the decision to bring the
recreation services function in-house. Previously, the City contracted with the City of
Brea for recreation services. Personnel expenditures were higher this fiscal year as a
result of the full year implementation. In addition, this fiscal year the division brought
new and creative activities to the citizens of Diamond Bar. This included two Tiny Tot
programs, a Halloween Haunted House, Fall Festival and a larger City Birthday Party
commemorating the City's twelfth anniversary.
As reflected in the numbers, the City's Capital Improvement Program was significantly
lower from the previous year. There were, however, two major street improvement
projects completed this fiscal year and tenant improvements made in the City's newly
leased office space. Major capital outlay items for FY00-01 included the purchase of
furniture and equipment for the new City offices, one vehicle, and software and
equipment to eventually implement the City's cable TV channel (scheduled for FY01-
02).
Reflected this fiscal year is the write off of the bad debt associated with the City's
Redevelopment Agency. As stated in notes to the Financial Statements — Note 5, the
City of Diamond Bar's Redevelopment Agency project area was challenged in court.
Through a series of court actions, the project area was deemed invalid. As a result, the
Redevelopment Agency will receive no tax increment and therefore has no means of
repaying the debt of $3,447,929 owed to the City.
' Fund Balances
'
The General Fund ended the 2000-2001 fiscal year with a fund balance of $17,758,845.
This is a decrease of $1,112,171 or approximately 5.89% decrease from the balance at
June 30, 2000. Of this, $421,722 is reserved for encumbrances. In addition, there is
'
$114,597 designated for specific projects and programs, including $99,390 for library
service enhancement. This leaves an undesignated fund balance of $17,221,276.
'
Cash Management
'
The City invests temporarily idle funds in accordance with the Government Code and
the investment policy approved by the City Council. During FY00-01, funds were
invested in the Local Agency Investment Fund (LAIF), which is administered by the
State Treasurer's Office and a Money Market Mutual Fund account with Well's Fargo
i
Bank. The City invested in LAIF to the maximum balance of $30,000,000, any
available cash over and above the LAIF account is invested in the Money Market
Mutual Fund. The City manages all of its cash and investments on a pooled basis.
'
Interest earnings are allocated to the various funds based on their share of cash and
investment balances. The average yield on investments managed by the City was
6.05%.
Defined Benefit Pension Plan
'
The City has contracted with the California Public Employees Retirement System
(PERS) to provide retirement, disability, death and survivor benefits for all eligible full
and part-time City employees. The pension benefit obligation was computed as part of
an actuarial valuation performed as of June 30, 1999. The total over -funded pension
'
obligation applicable to the City employees was $609,320 at June 30, 1999. The City's
contribution to the system based on actuarially determined requirements was $215,521
for FY00-01.
For the three years ended June 30, 1999, 2000 and 2001 the total contribution to PERS
was 13.16%, 10.95%, and 11.05% respectively, of the annual covered payroll. The total
contribution paid by the City included employer contributions as well as member
'
contribution for which the City is contractually obligated to pay on behalf of its
employees.
Debt Administration
As of June 30, 2001, the City of Diamond Bar had no outstanding general obligation
bonds. The City's only long-term debt obligation at June 30, 2001 was Compensated
Absences Payable. There was a reduction in this obligation due to the departure of
several long-term employees, including the former City Manager.
Risk Management
The City of Diamond Bar is a member of the California Joint Powers Insurance
Authority (CJPIA) for the purpose of pooling its general liability losses and claims with
the approximately 83 other member agencies. Each member agency retains the first
$30,000 of each claim. Claims above $30,000 are shared by all the member agencies up
to a maximum of $50,000,000 per occurrence.
The City has also established a self-insurance internal service fund to cover the City's
share of any potential losses not covered by the CJPIA. The City Council established a
policy of annually transferring $100,000 to the fund to create a self-insurance reserve.
Policy states that when the reserve reaches $1,000,000, the reserves are deemed to be
sufficient. No transfer was necessary this fiscal year, since the reserves reached that
milestone in fiscal year 1998-99. The self-insurance reserve at June 30, 2001 was
$1,313,569.
Acknowledgements
The preparation of this Comprehensive Annual Financial Report on a timely basis was
made possible by the dedicated service of the City's Finance Department staff, and
through the cooperation of the entire City staff. Each staff member has my sincere
appreciation for the contributions made in the preparation of this Report.
I would also like to thank our independent auditor, Conrad & Associates L.L.P., for its _
expertise and advice in the preparation of the City's Comprehensive Annual Financial
Report.
In closing, without the leadership and support of the City Council of the City of
Diamond Bar, the preparation of this Report would not have been possible.
Sincerely,
aindaC.L4W
City Manager
OFFICIALS OF THE CITY OF DIAMOND BAR
June 30, 2001
CITY COUNCIL
Robert S. Huff, Mayor
Carol Herrera, Mayor Pro Tem
Eileen R. Ansari, Council Member
Wen Chang, Council Member
Deborah H. O'Connor, Council Member
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Certificate of
Achievement
for Excellence
in Financial
Reporting
Presented to
City of Diamond Bar,
California
For its Comprehensive Annual
Financial Report
for the Fiscal Year Ended
June 30, 2000
A Certificate of Achievement for Excellence in Financial
Reporting is presented by the Government Finance Officers
Association of the United States and Canada to
government units and public employee retirement
systems whose comprehensive annual financial
reports (CAFRs) achieve the highest
standards in government accounting
and financial reporting.
_ p�F
UMREUETA �
AND w
�armx s resident
tMlt►CO ����� Ae�
Executive Director6///'f49gr
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11
i
CONRADAND
ASSOCIATES, L.L.P
Honorable Mayor and City Council
City of Diamond Bar
Diamond Bar, California
Independent Auditors' Report
CERTIFIED PUBLIC ACCOUNTANTS
1100 MAIN STREET, SUITE C
IRVINE, CALIFORNIA 92614
(949) 474-2020
Fax (949) 263-5520
We have audited the accompanying general purpose financial statements of the City of Diamond
Bar, California as of and for the year ended June 30, 2001, as listed in the table of contents.
These general purpose financial statements are the responsibility of the management of the City
of Diamond Bar, California. Our responsibility is to express an opinion on these general purpose
financial statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United
States of America and the standards applicable to financial audits contained in
Government Auditing Standards, issued by the Comptroller General of the United States of
America. Those standards require that we plan and perform the audit to obtain reasonable
assurance about whether the financial statements are free of material misstatement. An audit
includes examining, on a test basis, evidence supporting the amounts and disclosures in the
financial statements. An audit also includes assessing the accounting principles used and
significant estimates made by management, as well as evaluating the overall financial statement
presentation. We believe that our audit provides a reasonable basis for our opinion.
In our opinion, the general purpose financial statements referred to above present fairly, in all
material respects, the financial position of the City of Diamond Bar, California as of June 30,
2001, and the results of its operations and the cash flows of its proprietary fund type for the year
then ended in conformity with accounting principles generally accepted in the United States of
America.
Our audit was performed for the purpose of forming an opinion on the general purpose financial
statements taken as a whole. The combining and individual fund financial statements listed in
the table of contents are presented for purposes of additional analysis and are not a required part
of the general purpose financial statements of the City of Diamond Bar, California. Such
information has been subjected to the auditing procedures applied in the audit of the general
purpose financial statements, and in our opinion, is fairly stated in all material respects in
' relation to the general purpose financial statements taken as a whole. The scope of our audit did
not include the supplemental statistical schedules listed in the table of contents and we do not
express an opinion on them.
' In accordance with Government Auditing Standards, we have also issued our report dated
September 26, 2001 on our consideration of the City of Diamond Bar's internal control over
financial reporting and our tests of its compliance with certain provision of laws, regulations,
' contracts and grants. That report is an integral part of an audit performed in accordance with
Government Auditing Standards and should be read in conjunction with this report in
considering the results of our audit.
September 26, 2001
IMEMBERS OF AICPA AND CALIFORNIA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS
MEMBER OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS PRIVATE COMPANIES PRACTICE SECTION
CITY OF DIAMOND BAR
Combined Balance Sheet - All Fund Types and Account Groups
June 30, 2001
Governmental Fund Types
Special aprta
General Revenue Projects
Assets and other debits
Assets:
Cash and investments (note 2)
$18,122,750
Accounts receivable
216,319
Interest receivable
374,092
Due from employees
Due from other funds (note 9)
9,764
Due from other governments
897,586
Prepaid expenditures
2,250
Advances to other funds (note 5)
-
Fixed assets (note 3)
-
Other debits:
Amount to be provided for
retirement of general long-term
debt
-
Total assets
$19,622,761
Liabilities, equity and other credits
Liabilities:
Accounts payable
$ 830,888
Accrued payroll
182,961
Retentions payable
6,020
Deferred revenue
-
Due to other funds (note 9)
-
Deposits
844,047
Due to other governments -
Compensated absences payable (note
4) -
Advances from other funds
(notes 4 and 5)
-
Total liabilities
1,863,916
Equity and other credits:
investment in fixed assets
-
general
Retained earnings:
Unreserved
-
Fund balances (note 7):
Reserved
422,972
Unreserved - designated
114,597
Unreserved - undesignated
17,221,276
Total equity and other credits
17,758,845
Total liabilities, equity
and other credits
$19,622,761
Proprietary
Fund Type
Internal
8,815,131 721,596 1,295,420
44,783 3,392 122,950
265,470 -
13,509 - -
47,623
9,138.893 724,988 1,465,993
160,609 155,019 -
4,249 - -
8,122 -
123,932 - -
9,764 - -
298,554 163,141 -
1,465,993
37,144 912,880 -
8,806,695 139,131 -
(3,500) 49( 0,164) -
8,840,339 561,847 1,465,993
9,138,893 724,988 1,465.993
See accompanying notes to the financial statements.
2
iEXHIBIT
AA
'
Account Groups
Totals
---General
enera
(Memorandum Only)
'
Fixed Assets Long
-Term Debt
1606—
28,954,897
27,300,910
'
=
=
387,444
312,941
374,092
389,781
_
-
1,891
-
-
9,764
1,292,887
1,163,056
1,685,433
15,759
7,612
5,693,462
i
11,119,843
-
11,167,466
11,132,620
'
-
135,079
135,079
5,845,879
53,663,416
11119,843
135,079
42,207,557
-
-
1,146,516
1,973,027
126,582
'
=
14,142
264,775
_
187,210
123,932
440,236
-
-
9,764
1,292,887
-
844,047
2,425,973
_
144,844
'
135,079
135,079
152,417
-
-
5,693,462
=
135,079
2,460,690
12,514,203
'
11,119,843
-
11,119,843
11,099,798
-
-
1,465,993
1,292,932
1,372,996
6,033,375
9,060,4239,733,797
-
-
16,727,612
12,989,311
'
11,119,843
-
39,746,867
41,149,213
113119,843
135,079
42.207,557
53,663,416
'
3
(This page intentionally left blank)
i
L'vuTDT•r DU
t
7
L
Other financing sources (uses):
Operating transfers in 863,331 -
Operating transfers out (396,335) (3,294,221)
Proceeds of advances - -
Total other financing
sources (uses) 466,996 (3,294,221)
Excess (deficiency) of revenues
and other financing sources
over (under) expenditures and
other financing uses (1,112,171) (710,149)
Fund balances at be inningg
of year, as restated note I1) 18,871,016 9,550,488
Fund balances at end of year $17,758,845 8,840.339
2,577,738 3,441,069 5,693,736
(3,690,556) (1,836,709)
2,577,73824( 9,487) 1,004,219
411,820 (1,410,500) 1,037,078
150,027 28,571,531 27,719,405
561,847 27.161,031 28,756,483
See accompanying notes to the financial statements.
4
CITY OF DIAMOND BAR
Combined Statement of Revenues, Expenditures and Changes in Fund Balances
-
All Governmental Fund Types
'
Year ended June 30, 2001
Totals
Special Capital
Memorandum Only)
General
Revenue Projects
2UU1
2200000
Revenues:
'
Taxes
$6,579,488
- -
6,579,488
6,294,104
Special assessments
-
547,407 -
547,407
547,04.1
Licenses, permits and fees
2,012,263
- -
2,012,263
1,666,726
Intergovernmental
3,315,489
3,304,516 511,500
7,131,505
7,713,344
'
Fines and forfeits
509,676
509,676
556,527
Charges for_services
-
649,654 -
649,654
1,712,737
Investment income
1,072,675
597,842 1,867
1,672,384
1,395,785
'
Other revenues
77,227
15,000 -
92,227
59,443
Total revenues
13,566,818
5,114,419 513,367
19,194,604
19,945,707
'
Expenditures:
Current:
Generalovernment
3,308,606
- -
3,308,606
2,868,907
Public safety
4,921,756
38,761 -
4,960,517
4,654,187
'
Highway and streets
-
947,922 _
442,975
947,922
1,731,770
9091642
1,769,956
Public works
1,288,795
Community development
-
850,740 46
850,786
1,202,285
Parks, recreation and
culture
1,710,226
187,861 -
1,898,087
1,805,489
'
Capital outlay
468,673
62,088 2,600,708
3,131,469
6,397,292
Bad debt (note 5)
3,447,929
3,447,929
Debt service:
Payment of advances (note 5) _
_ 78,531
78,531
'
Interest
305,090
Total expenditures
15,145,985
2,530,347 2,679,285
20,355,617
19,912,848
'
Excess (deficiency) of
revenues over (under)
expenditures
(1,579,167)
2,584,072 (2,165,918)
1 16( 1,013)
32,859
t
7
L
Other financing sources (uses):
Operating transfers in 863,331 -
Operating transfers out (396,335) (3,294,221)
Proceeds of advances - -
Total other financing
sources (uses) 466,996 (3,294,221)
Excess (deficiency) of revenues
and other financing sources
over (under) expenditures and
other financing uses (1,112,171) (710,149)
Fund balances at be inningg
of year, as restated note I1) 18,871,016 9,550,488
Fund balances at end of year $17,758,845 8,840.339
2,577,738 3,441,069 5,693,736
(3,690,556) (1,836,709)
2,577,73824( 9,487) 1,004,219
411,820 (1,410,500) 1,037,078
150,027 28,571,531 27,719,405
561,847 27.161,031 28,756,483
See accompanying notes to the financial statements.
4
CITY OF DIAMOND BAR
Combined Statement of Revenues, Expenditures
and Changes in Fund Balances - Budget and Actual
All Governmental Fund Types
Year ended June 30, 2001
Revenues:
Taxes
Special assessments
Licenses, permits and fees
Intergovernmental
Fines and forfeits
Charges for services
Investment income
Other revenues
Total revenues
Expenditures:
C urrent:
General government
Public saTety
Highways and streets
Public works
Community development
Parks, recreation and culture
Capital outlay
Bad debt
Debt service:
Payment of advances
Total expenditures
Excess (deficiency) of
revenues over (under)
expenditures
Other financing sources (uses):
Operating transfers in
Operating transfers out
Proceeds of advances
General
12,610,190 13,566,818 956,628
3,866,064
5,054,465
1,932,323
1,996,524
545,336
13,394,712
(784,522)
1,213,300
(3,622,304)
Total other financing sources (uses) (2,409,004)
Excess (deficiency) of revenues
and other financing sources over
(under) expenditures and other
financing uses (3,193,526)
Fund balances at beinning of year,
as restated (note 1 � 18,871,016
Fund balances (deficit) at end of year $15.677.490
3,308,606
4,921,756
1,288,795
1,710,226
468,673
3,447,929
15,145,985
1 5( 79,167)
863,331
(396,335)
466,996
(1,112,171)
18,871,016
17,758,845
See accompanying notes to the financial statements.
WE
557,458
132,709
643,528
286,298
76,663
(3,447,929)
(1,751,273)
(794,645)
(349,969)
3,225,969
2,876,000
2,081,355
2,081,355
v ariance
Favorable
Budge
Actual(Unfavorable)
$ 6,069,000
6,579,488
510,488
2,123,850
2,012,263
(111,587)
31099,840
313151489
215,649
381,500
509,676
128,176
875,000
1,072,675
197,675
61,000
77,227
16.227
12,610,190 13,566,818 956,628
3,866,064
5,054,465
1,932,323
1,996,524
545,336
13,394,712
(784,522)
1,213,300
(3,622,304)
Total other financing sources (uses) (2,409,004)
Excess (deficiency) of revenues
and other financing sources over
(under) expenditures and other
financing uses (3,193,526)
Fund balances at beinning of year,
as restated (note 1 � 18,871,016
Fund balances (deficit) at end of year $15.677.490
3,308,606
4,921,756
1,288,795
1,710,226
468,673
3,447,929
15,145,985
1 5( 79,167)
863,331
(396,335)
466,996
(1,112,171)
18,871,016
17,758,845
See accompanying notes to the financial statements.
WE
557,458
132,709
643,528
286,298
76,663
(3,447,929)
(1,751,273)
(794,645)
(349,969)
3,225,969
2,876,000
2,081,355
2,081,355
EXHIBIT CC
1
'
Special Revenue
Capital Projects
Variance
Favorable
ariance
Favorable
Budget
Actual
(Unfavorable)
Budget
Actual
(Unfavorable)
548,652
547,407
(1,245)
-
-
-
'
4,137,627
3,304,516
(833,111)
500,000
511,500
11,500
510,000
537,500
649,654
597,842
139,654
60,342_
-
-
1,867
-
1,867
15,000
15,000
5,733,779
5,114,419
(619,360)
500,000
513,367
13,367
60,150
38,761
21,389
-
-
-
'
987,550
947,922
39,628
_
_
_
572,035
854,4090
442,975
880,860
129,060
,730
444,173
46
444,127
'
124,325
124,
62,088
-
5
62,237
_
_
13,709,693
_
2,600,708
_
11,108,985
'
-
_
_
-
78,531
(78,531)
11,474,581
2,837,641
2,530,347
307,294
14,153,866
2,679,285
11,487,948
2,896,138
2,584,072
(312,066
(13,653,866)
(2,165,918)
_
_
-
11,468,329
2,577,738
(8,890,591)
(9,332,298)
(3,294,221)
6,038,077
549,255
-
(549,255
'(9,332,298
(3,294,221)
6,038,077
12,017,584
2,577,738
(9,439,846
(6,436,160)
(710,149)
5,726,011
(1,636,282)
411,820
2,048,102
'
9,550,488
9,550,488
-
150,027
150,027
-
3 114.328
8 840.339
5 726,011
(1,486,255)
561,847
2,048,102
t
6
CITY OF DIAMOND BAR
Combined Statement of Revenues, Expenses, and Changes in Retained Earnings -
Internal Service Fund Type
Year ended June 30, 2001
See accompanying notes to the financial statements.
7
2001
2000
Operating revenues:
Insurance deposits
$ 64,778
61,790
Total operating revenues
64,778
61,790
Operating expenses:
Insurance premiums
191,513
52,491
Depreciation
10,863
2,000
Total operating expenses
202,376
54,491
Operating income (loss)
(137,598)
7,299
Non-operating revenues:
Investment income
61,172
52,623
Total non-operating revenues
61,172
52,623
Income (loss) before operating transfers
(76,426)
59,922
Operating transfer in
249,487
132,490
Total operating transfers
249,487
132,490
Net income
173,061
192,412
Retained earnings at beginning of year
1,292,932
1,100,520
Retained earnings at end of year
$1,465,993
1,292,932
See accompanying notes to the financial statements.
7
EXHIBIT EE
I
CITY OF DIAMOND BAR
Combined Statement of Cash Flows — Internal Service Fund Type
1 Year ended June 30, 2001
1
Cash and cash equivalents at end of year
2001
2000
'
Cash flows from operating activities:
Insurance deposits
$ 82,874
61,790
Insurance payments
(183,901)
(226,918)
Net cash provided by (used for) operating activities
(101,027)
(165,128)
Adjustments to reconcile operating income to net
Cash flows from noncapital financing activities:
Cash transferred from other funds
249,487
132,490
Net cash provided by noncapital financing activities
249,487
132,490
Cash flows from investing activities:
-
(25,769)
Interest received from investment
61,172
52,623
Purchase of equipment
(43,459)
(17,027)
'
Net cash provided by investing activities
17,713
35,596
Net increase in cash and cash equivalents
166,173
2,958
1 Cash and cash equivalents at beginning of year 1,129,247 1,126,289
Noncash investing, capital and financing activities:
. During the fiscal year ended June 30, 2001, there were no noncash investing, capital or financing
activities.
See accompanying notes to the financial statements.
8
Cash and cash equivalents at end of year
$1.295,420
1,129,247
'
Reconciliation of net operating income (loss) to net
cash provided by (used for) operating activities:
Operating income (loss)
$ (137,598)
7,299
Adjustments to reconcile operating income to net
cash provided by (used for) operating activities:
Depreciation
(Increase) decrease in accounts receivable
10,863
18,096
2,000
(141,046)
(Increase) decrease in prepaid insurance
7,612
(7,612)
(Decrease) increase in accounts payable
-
(25,769)
Net cash provided by (used for) operating activities
$(101,027)
(165,128)
Noncash investing, capital and financing activities:
. During the fiscal year ended June 30, 2001, there were no noncash investing, capital or financing
activities.
See accompanying notes to the financial statements.
8
(This page intentionally left blank)
' CITY OF DIAMOND BAR
Notes to the Financial Statements
Year ended June 30, 2001
i (1) Summary of Significant Accounting Policies
(a) Description of the Reporting Entity
' The City of Diamond Bar (City) was incorporated April 18, 1989 under the
general laws of the State of California. The City operates under the Council -
Manager form of government and provides the following services as authorized
by its general laws: Public Safety (police), Highways and Streets, Park Facilities,
Public Improvements, Community Development (planning, building, zoning) and
General Administrative Services.
' The accounting policies of the City conform to generally accepted accounting
principles as applicable to governments. As required by generally accepted
accounting principles, these financial statements present the government and its
' component units, entities for which the government is considered to be financially
accountable. The City is considered to be financially accountable for an
organization if the City appoints a voting majority of that organization's
governing body and the City is able to impose its will on that organization or
there is a potential for that organization to provide specific financial benefits to or
impose specific financial burdens on the City. The City is also considered to be
financially accountable if an organization is fiscally dependent (i.e., it is unable to
' adopt its budget, levy taxes, set rates or charges, or issue bonded debt without
approval from the City). In certain cases, other organizations are included as
component units if the nature and significance of their relationship with the City
' are such that their exclusion would cause the City's financial statements to be
misleading or incomplete.
1 All of the City's component units are considered to be blended component units.
Blended component units, although legally separate entities, are, in substance,
part of the government's operations and so data from these units are reported with
the interfund data of the primary government. The following organization is
considered to be a component unit of the City:
Diamond Bar Redevelopment Agency
The Diamond Bar Redevelopment Agency (Agency) was established on February
6, 1996 pursuant to the State of California Health and Safety Code Section 33000
entitled "Community Redevelopment Law". Its purpose is to prepare and carry
out plans for improvements, rehabilitation and redevelopment of blighted areas
within the territorial limits of the City of Diamond Bar. Even though it is legally
' separate, it is reported as if it were part of the City because the City Council also
serves as the governing board of the Agency. Upon completion, separate
financial statements of the Agency can be obtained at City Hall.
1
CITY OF DIAMOND BAR
Notes to the Financial Statements
(Continued)
(1) Summary of Significant Accounting Policies, (Continued)
(b) Fund Accounting
The basic accounting and reporting entity is a "fund." A fund is defined as an
independent fiscal and accounting entity with a self -balancing set of accounts,
recording resources, related liabilities, obligations, reserves and equities
segregated for the purpose of carrying out specific activities or attaining certain
objectives in accordance with special regulations, restrictions or limitations.
The accounting records of the City are organized on the basis of funds and
account groups classified for reporting purposes as follows:
GOVERNMENTAL FUNDS
General Fund
The General Fund is the general operating fund of the City. All general tax
revenues and other receipts that are not allocated by law or contractual agreement
to some other fund are accounted for in this fund. Expenditures of this fund
include the general operating expenses and capital improvement costs which are
not paid through other funds.
Special Revenue Funds
The Special Revenue Funds are used to account for proceeds of specific revenue
sources that are restricted by law or administrative action for specific purposes.
Capital Project Funds
Capital Project Funds are used to account for financial resources to be used for the
acquisition, construction or improvements of major capital facilities and
infrastructure.
PROPRIETARY FUNDS
The City applies all applicable GASB pronouncements in accounting and
reporting for its proprietary operations as well as the following pronouncements
issued on or before November 30, 1989, unless these pronouncements conflict
with or contradict GASB pronouncements: Financial Accounting Standards
Board (FASB) Statements and Interpretations, Accounting Principles Board
(APB) Opinions, and Accounting Research Bulletins (ARBs) of the Committee
on Accounting Procedures. Proprietary funds include the following fund type:
10
I
i
CITY OF DIAMOND BAR
Notes to the Financial Statements
(Continued)
(1) Summary of Significant Accounting Policies (Continued)
Internal Service Fund
The Internal Service Fund is used to account for goods and services provided by
one department to other departments on a cost reimbursement basis.
ACCOUNT GROUPS
General Fixed Assets Account Group
The General Fixed Assets Account Group is used to account for the costs of fixed
assets acquired to perform general government functions.
Assets purchased are recorded as expenditures in the governmental funds and
capitalized at cost in the general fixed assets account group. Contributed fixed
assets are recorded in the general fixed assets account group at their estimated fair
market value when received. Fixed assets acquired under a capital lease are
recorded at the net present value of the future minimum lease payments.
' Fixed assets consisting of certain improvements other than buildings, including
roads, bridges, curbs and gutters, streets and sidewalks, drainage systems and
lighting systems, have not been capitalized. Such assets normally are immovable
' and of value only to the City. Therefore, the purpose of stewardship for capital
expenditures is satisfied without recording these assets.
No depreciation has been provided on general fixed assets.
General Long -Term Debt Account Groun
The General Long -Term Debt Account Group is used to account for all long-term
debt of the City, except debt accounted for in the proprietary funds.
(c) Measurement Focus and Basis of Accountiniz
' Governmental (general, special revenue, and capital projects) fund types are
accounted for on a "spending" measurement focus. Accordingly, only current
' assets and current liabilities are included on their balance sheets. The reported
fund balance provides an indication of available, spendable resources. Operating
statements for governmental fund types report increases (revenues) and decreases
(expenditures) in available spendable resources.
CITY OF DIAMOND BAR
Notes to the Financial Statements
(Continued)
(1) Summary of Significant Accounting Policies, (Continued)
The proprietary (internal service) fund types are accounted for on an "income
determination" or "cost of services" measurement focus. Accordingly, all assets
and liabilities are included on the balance sheet, and the reported fund equity
provides an indication of the economic net worth of the fund. Operating
statements for proprietary fund types report increases (revenues) and decreases
(expenses) in total economic net worth.
Agency funds are custodial in nature (assets equal liabilities) and do not involve
measurement of results of operations.
The modified accrual basis of accounting is followed by the governmental and
agency funds. Under the modified accrual basis of accounting, revenues are
susceptible to accrual when they become both measurable and available.
Available means collectible within the current period or soon enough thereafter to
be used to pay liabilities of the current period. Expenditures, other than interest
on long-term debt, are recorded when a current liability is incurred. Liabilities are
considered current when they are normally expected to be liquidated with
expendable available financial resources.
Taxes, subventions, entitlements, and taxpayer -assessed tax revenues held at year-
end by an intermediary collecting government are recognized as revenue under
the modified accrual basis of accounting. Reimbursement grant revenues are
recognized when the related expenditures are incurred. Revenues from the use of
money and property are recorded when earned.
Licenses, permits, fines, forfeitures, charges for services, and miscellaneous
revenues are recorded as governmental fund revenues when received in cash
because they are generally not measurable until actually received.
The accrual basis of accounting is utilized by the proprietary funds. Revenues are
recognized when they are earned and expenses are recorded when the related
liability is incurred. Unbilled service receivables, if material, have been reflected
in the financial statements.
(d) Budgetary Data
The City adopts an annual budget prepared on the modified accrual basis for all of
its governmental funds. Revisions that alter the total appropriations of any funds
must be approved by City Council. Prior year appropriations lapse unless they are
reappropriated through the formal budget process. Expenditures may not legally
exceed appropriations at the fund level. During the year, there were supplemental
budgetary appropriations amounting to $1,552,850.
12
' CITY OF DIAMOND BAR
Notes to the Financial Statements
(Continued)
(1) Summary of Significant Accounting Policies, (Continued)
(e) Interfund Transfers
1
13
Nonrecurring transfers of equity between funds are reported as an adjustment to
beginning fund balance. Operating transfers are reported as other sources and
uses of funds in the statement of revenues, expenditures, and changes in fund
'
balances for governmental fund types.
(f) Encumbrances
1
Encumbrance accounting, under which purchase orders, contracts and other
commitments for the expenditure of monies are recorded in order to reserve that
portion of the applicable appropriation, is employed as an extension of formal
budgetary control in the governmental funds. Encumbrances outstanding at year-
'
end do not constitute expenditures or liabilities, but are reported as reservations of
fund balance.
r(g)
Cash and Investments
Investments are reported in the accompanying balance sheet at fair value.
'
Changes in fair value that occur during a fiscal year are recognized as investment
income reported for that fiscal year. Investment income includes interest earnings,
changes in fair value, and any gains or losses realized upon the liquidation or sale
'
of investments.
The City pools cash and investments of all funds. Each fund's share in this pool
is displayed in the accompanying financial statements as cash and investments.
'
Investment income earned by the pooled investments is allocated to the various
funds based on each fund's average cash and investment balance, except for
$1,072,675 of investment income (associated with funds not legally required to
'
receive pooled investment income) that has been assigned to and recorded as
revenue of the general fund, as provided by California Government Code Section
53647.
'
(h) Cash Equivalents
For purposes of the statement of cash flows, cash equivalents are defined as short-
term, highly liquid investments that are both readily convertible to known
amounts of cash or so near their maturity that they present insignificant risk of
changes in value because of changes in interest rates, and have an original
maturity date of 3 months or less. Cash equivalents also represent the proprietary
'
funds' share in the cash and investment pool of the City of Diamond Bar.
1
13
CITY OF DIAMOND BAR
Notes to the Financial Statements
(Continued)
(1) Summary of Significant Accounting Policies, (Continued)
(i) Due from Other Governments
The amounts recorded as a receivable due from other governments include sales
taxes, property taxes, and grant revenues, collected or provided by Federal, State,
County, and City Governments and unremitted to the City as of June 30, 2001.
The County of Los Angeles assesses, bills, and collects property taxes for the
City.
0) Employee Leave Benefits
Vacation and sick leave time begin to accumulate as of the first day of
employment to a maximum of 160 hours. Employees who accumulate sick leave
in excess of 160 hours are paid for the excess annually at one half the employee's
current wage rate. In governmental fund types, the cost of vacation and sick leave
benefits is recognized when payments are made to employees. A long-term
liability of $135,079 of accrued benefits has been recorded by using the vesting
method in the long-term debt account group representing the City's commitment
to fund such costs from future operations.
(k) Claims and Judgments
The City records a liability for material litigation, judgments, and claims
(including incurred but not reported losses) when it is probable that an asset has
been impaired or a material liability has been incurred prior to year end and the
probable amount of loss (net of any insurance coverage) can be reasonably
estimated.
(1) Capital Projects
Capital projects expenditures include public domain or infrastructure projects
which are not capitalized as additions to general fixed assets.
(m) Postemployment Benefits
The City does not provide postemployment benefits (other than pension benefits)
for its employees.
(n) Property Taxes
Under California law, property taxes are assessed and collected by the counties up
to 1% of assessed value, plus other increases approved by the voters. The
property taxes go into a pool, and are then allocated to the cities based on
complex formulas. Accordingly, the City of Diamond Bar accrues only those
taxes which are received within 60 days after year end.
14
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CITY OF DIAMOND BAR
Notes to the Financial Statements
(Continued)
(1) Summary of Significant Accounting Policies, (Continued)
(n) Property Taxes, (Continued)
The property tax calendar is as follows:
Lien Date:
Levy Date:
Due Date:
Delinquent Date:
(o)
March 1
July 1
First Installment - November 1
Second Installment - February 1
First Installment - December 11
Second Installment - April 11
Taxes are collected by Los Angeles County and are remitted to the City
periodically. Dates and percentages are as follows:
December 10
30% Advance
January 16
Collection No. 1
April 10
10% Advance
May 15
Collection No. 2
July 31
Collection No. 3
Fixed Assets
Fixed assets are not capitalized in the funds used to acquire or construct them.
Instead, capital acquisition and construction are reflected as expenditures in
governmental funds, and the related assets are reported in the general fixed assets
account group. All purchased fixed assets are valued at cost where historical
records are available and at an estimated historical cost where no historical
records exist. Donated fixed assets are valued at their estimated fair market value
on the date received.
The costs of normal maintenance and repairs that do not add to the value of the
' asset or materially extend asset lives are not capitalized. Improvements are
capitalized and depreciated over the remaining useful lives of the related fixed
assets, as applicable.
' Public domain ("infrastructure") general fixed assets consisting of roads, bridges,
curbs and gutters, streets and sidewalks, drainage systems and lighting systems
are not capitalized, as these assets are immovable and of value only to the
' government.
Assets in the general fixed assets account group are not depreciated.
(p) Proprietary Funds Fixed Assets
Fixed assets of the City's proprietary funds (i.e., Equipment Replacement Fund)
are recorded at historical cost or estimated fair market value at the date of
contribution.
1
15
CITY OF DIAMOND BAR
Notes to the Financial Statements
(Continued)
(1) Summary of Significant Accounting Policies, (Continued)
(p) Proprietary Funds Fixed Assets, (Continued)
Depreciation has been provided over the estimated useful life using the straight-
line method. The estimated useful lives are as follows:
Automobile Equipment 5 Years
(q) Comparative Data
Comparative total data for the prior year have been presented in the
accompanying financial statements in order to provide an understanding of
changes in the City's financial position and operations. However, comparative
(i.e., presentation of prior year totals by fund type) data have not been presented
in each of the statements since their inclusion would make the statements unduly
complex and difficult to read. Certain minor reclassifications of prior year data
have been made in order to enhance their comparability with current year figures.
(r) Memorandum Only Totals
Columns in the accompanying financial statements captioned "Totals
(Memorandum Only)" are not necessary for a fair presentation of the financial
statements in accordance with generally accepted accounting principles, but are
presented as additional analytical data. Interfund balances and transactions have
not been eliminated and the columns do not present consolidated financial
information.
(2) Cash and Investments
Cash and investments held by the City at June 30, 2001 consisted of the following:
Imprest cash on hand
Deposits
State Treasurer's investment pool
Money market mutual fund
Total
16
$ 300
(513,888)
28,506,345
962,140
28,954,897
i
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i
CITY OF DIAMOND BAR
Notes to the Financial Statements
(Continued)
(2) Cash and Investments, (Continued)
The City is generally authorized under Section 53601 of the California Government Code
and the City's investment policy to invest in the following types of investments:
Medium term corporate notes
Demand deposits with financial institutions
Passbook savings accounts
Certificates of deposit
U.S. Treasury bills and notes
Bankers' acceptances
Commercial paper
State Treasurer's Investment Pool
Repurchase Agreements
Negotiable certificates of deposit
Money market funds
Federal Agency Securities
Under the California Government Code, a financial institution is required to secure
deposits made by state or local governmental units by pledging securities held in the form
of an undivided collateral pool. The market value of the pledged securities in the
collateral pool must equal at least 110% of the total amount deposited by the public
agencies. California law also allows financial institutions to secure City deposits by
pledging first trust deed mortgage notes having a value of 150% of the secured public
deposits.
Deposits of cities and other state or local governments are classified in three categories to
give an indication of the level of credit risk assumed by the City.
Category 1 - includes deposits that are insured or collateralized with securities held by
the City or its agent in the City's name.
Category 2 - includes deposits collateralized with securities held by the pledging
financial institution's trust department or agent in the City's name. Category 2 also
includes deposits collateralized by an interest in an undivided collateral pool held by an
authorized Agent or Depository and subject to certain regulatory requirements under
State law.
Category 3 - includes deposits collateralized with securities held by the pledging
financial institution, or by its trust department or agent but not in the City's name.
Category 3 also includes any uncollateralized deposits.
IN
CITY OF DIAMOND BAR
Notes to the Financial Statements
(Continued)
(2) Cash and Investments, (Continued)
Deposits held by the City as of June 30, 2001 are classified in risk categories as follows:
Category Bank Carrying
Form of Deposit 1 2 3 Balance Amount
Demand deposits $100,000 34,520 - 134,52051( 3,888)
Total deposits 100 000 34,520 - 134,520 513 888
Investments held by the City as of June 30, 2001 are not classified by custodial risk
because they do not represent a direct investment in securities.
Carrying
Amount
Investments held by City not subject to categorization:
Investment in State Treasurer's Investment Pool $28,506,345
Money market mutual fund 962,140
Total investments $29,468485
The carrying amount of all investments in the above table is at fair value.
The City is a voluntary participant in the Local Agency Investment Fund (LAIF), which
is the state treasurer's investment pool, that is regulated by California Government Code
Section 16429 under the oversight of the Treasurer of the State of California. The fair
value of the City's investment in this pool is reported in the accompanying financial
statements at amounts based upon the City's pro -rata share of the fair value of the entire
LAIF portfolio (in relation to the amortized cost of that portfolio). The balance available
for withdrawal is based on the accounting records maintained by LAIF, which are
recorded on an amortized cost basis. Included in LAIF's investment portfolio are
collateralized mortgage obligations, mortgage-backed securities, other asset-backed
securities, loans to certain state funds, and floating rate securities issued by federal
agencies, government-sponsored enterprises, and corporations.
18
CITY OF DIAMOND BAR
Notes to the Financial Statements
Changes in general long-term debt for the year
ended June 30, 2001 were as follows:
'
(Continued)
Balance at
(3) Fixed Assets
July 1, 2000
A summary of changes in general fixed assets follows:
June 30, 2001
'
Balance at
Balance at
July 1, 2000 Additions
Deletions
June 30, 2001
135,079
Land $5,169,898_
Redevelopment Agency:
5,169,898
Buildings 1,159,345
_
1,159,345
5,693,462
Improvements other than
-
Total
buildings 2,915,351 356,124
-
3,271,475
Vehicles and equipment 1,294,193 73,829
88,231
1,279,791
Furniture and fixtures 225,691 15,110
1,467
239,334
Construction in progress 335,320 -
335,320
-
'
Total
$11,099,798 445,063
425,018
11,119,843
'
A summary of proprietary type fixed assets at June 30, 2001 follows:
Internal Service
Machinery and equipment
$60,486
Less accumulated depreciation1(
2,863)
'
Total
$47,623
(4) General Long -Term Debt
Changes in general long-term debt for the year
ended June 30, 2001 were as follows:
Balance at
Balance at
July 1, 2000
Additions Deletions
June 30, 2001
City:
Compensated absences payable
$ 152,417
- 17,338
135,079
Redevelopment Agency:
'
Advances from other funds
5,693,462
- 5,693,462
-
Total
$5,845,879
- 5,710,800
135,079
'
19
CITY OF DIAMOND BAR
Notes to the Financial Statements
(Continued)
(5) Advances From/to Other Funds and Bad Debt
The General Fund has advanced a total of $5,693,462 to the Redevelopment Agency
Capital Projects Fund for various start up costs. The following represents a summary of
these transactions:
Balances at
July 1, 2000
Agency expenditures
incurred by the City S5.OL3 462
Balances at
Proceeds Deletions June 30, 2001
5,693,462 -
Repayment of advances is not required until funds become available to the Agency.
Interest accrues on advances at the average daily rate earned on investments held in the
State Treasurer's investment pool. According to the California Supreme Court's decision
on August 9, 2000, the Agency's Redevelopment Plan was invalid. Accordingly, the
advances from the General Fund were written off as of June 30, 2001.
The deletions indicated above included the repayment of advances of $78,531, which was
part of the advances from the City. Pursuant to the California Supreme Court's decision
pertaining to the invalidity of the Agency's Redevelopment Plan, no tax increments could
be generated from the County. Accordingly, the Agency would not be able to pay the
advances back to the City. The General Fund recognized the unpaid advances as bad debt
expense in the amount of $3,447,929.
(6) Obligations Under Operating Leases
The City leases building and office facilities under noncancelable operating leases. The
total costs for such leases were $248,288 for the year ended June 30, 2001. The future
minimum lease payments for the lease of building and office facilities are as follows:
Year ending June 30
2002
$320,894
2003
256,434
2004
261,887
2005
261,254
2006-2011
1,506,749
Total 2 607 218
20
L
' CITY OF DIAMOND BAR
Notes to the Financial Statements
' (Continued)
' (7) Reserves and Designations of Fund Balances
The City established "reserves" of fund equity to segregate fund balances which are not
appropriable for expenditure in future periods, or which are legally set aside for specific
future use. Fund "designations" also may be established to indicate tentative plans for
financial resource utilization in future periods.
'
Fund balances at June 30, 2001 consisted of the following reserves and designations:
21 �
Special
Capital
Total
'
Reserved for:
General Fund
Revenue
Projects
(Memorandum Only)
Prepaid expenditures
$ 2,250
13,509
-
15,759
'
Encumbrances
420,722
422,972
23,635
37,144
912,880
912,880
1,357,237
1,372,996
Unreserved:
Designated for:
'
Specific projects and programs
114,597
8,806,695
139,131
9,060,423
Undesignated
17,221,276
(3,500)49(
0,164)
16,727,612
'
17,335,873
8,803,195
351033)
25,788,035
Total fund balancesX17
758 845
8 840.339
56 1,M7
27 16
(8) City Employees Retirement Plan
1 Plan Description
The City of Diamond Bar contributes to the California Public Employees Retirement
System (PERS), an agent multiple -employer public employee defined benefit pension
plan. PERS provides retirement, disability benefits, and death benefits to plan members
and beneficiaries. PERS acts as a common investment and administrative agent for
participating public entities within the State of California. Copies of PERS' annual
' financial report may be obtained from its executive office: 400 "P" Street, Sacramento,
California 95814.
21 �
CITY OF DIAMOND BAR
Notes to the Financial Statements
(Continued)
(8) City Employees Retirement Plan, (Continued)
Funding Policy
Participants are required to contribute 7% of their annual covered salary. The City makes
the contributions required of City employees on their behalf and for their account. For
the year ended June 30, 2001, the amount contributed by the City on behalf of the
employees was $140,351. The City is required to contribute at an actuarially determined
rate calculated as a percentage of covered payroll. The employer contribution rate for the
year ended June 30, 2001 was 4.047% for miscellaneous employees. Police and fire
protection services are contracted services from outside agencies. Accordingly, no
contribution is required for police and fire protection services. Benefit provisions and all
other requirements are established by state statute and city contract with employee
bargaining groups.
Annual Pension Cost (APC)
For the year ended June 30, 2001, the City's annual pension cost (employer contribution)
of $75,170 for miscellaneous employees was equal to the City's required and actual
contributions. The required contribution was determined as part of the June 30, 1999,
actuarial valuation using the entry age normal actuarial cost method. Paragraph 9 of
GASB No. 27 requires that the annual required contribution reported for the current year
should be based on the results of an actuarial valuation performed as of a date not more
than 24 months before the beginning of the employer's fiscal year. Paragraph 22 of
GASB Statement No. 27 requires that agent employers also disclose actuarial information
for the most recent actuarial valuation. An actuarial valuation as of June 30, 2000 has not
yet been completed and made available by PERS to the City. The actuarial assumptions
included (a) 8.25% investment rate of return (net of administrative expenses), (b)
projected annual salary increases that vary by duration of service, and (c) 2% per year
cost -of -living adjustments. Both (a) and (b) included an inflation component of 3.5%.
The actuarial value of PERS assets was determined using techniques that smooth the
effects of short-term volatility in the market value of investments over a four-year period
(smoothed market value). PERS' unfunded actuarial accrued liability is being amortized
as a level percentage of projected payroll on a closed basis. PERS has combined the
prior service unfunded liability and the current service unfunded liability into a single
initial unfunded liability. The single funding horizon for this initial unfunded liability is
June 30, 2019.
Miscellaneous Employees
Three -Year Trend Information
22
Annual Pension Cost
Percentage of
Net Pension
Fiscal Year
(Employer Contribution)
APC Contributed
Obligation
6/30/99
$92,239
100%
0
6/30/00
77,221
100%
0
6/30/01
75,170
100%
0
22
CITY OF DIAMOND BAR
Notes to the Financial Statements
(Continued)
'
(9) Due From and To Other Funds
Current interfund receivables and payables balances at June 30, 2001 are
as follows:
(8) City Employees Retirement Plan, (Continued)
Due
Due
'
from
to
Other Funds
Other Funds
Required Supplementary Information
General fund
Entry Age
-
Special revenue funds:
'
Normal Actuarial
Unfunded
-
Annual
UAAL as
Total
Actuarial Accrued Value
Liability/
Funded
Covered
a % of
'
Valuation Date Liability of Assets
(Excess Assets)
Status
Payroll
Payroll
6/30/97 $1,334,707 $1,656,895
$(322,188)
124.1%
$1,411,740
(22.822%)
6/30/98 1,661,909 2,207,450
(545,541)
132.8%
1,392,605
(39.174%)
'
6/30/99 2,161,899 2,771,219
(609,320)
128.2%
1,581,092
(38.538%)
'
(9) Due From and To Other Funds
Current interfund receivables and payables balances at June 30, 2001 are
as follows:
'
Due
Due
from
to
Other Funds
Other Funds
General fund
$9,764
-
Special revenue funds:
Community development block grant
-
9,764
Total
19,764
9.764
■ (10) Claims and Judgments
The City is a member of the California Joint Powers Insurance Authority (Authority).
The Authority is composed of 84 California public entities and is organized under a joint
powers agreement pursuant to California Government Code Section 6500 et seq. The
' purpose of the Authority is to arrange and administer programs for the pooling of self-
insured losses, to purchase excess insurance or reinsurance, and to arrange for group -
purchased insurance for property and other coverages. The Authority's pool began
covering claims of its members in 1978. Each member government has an elected
official as its representative on the Board of Directors. The Board operates through a 9 -
member Executive Committee.
J
i
1 23
CITY OF DIAMOND BAR
Notes to the Financial Statements
(Continued)
(10) Claims and Judgments, (Continued)
(a) City's Participation in Self -Insurance Programs of the Authority
General Liability
The City pays a primary deposit to cover estimated losses for a fiscal year
(claims year). Six months after the close of a fiscal year, outstanding claims are
valued. A retrospective deposit computation is then made for each open claims
year. Costs are spread to members as follows: the first $20,000 of each
occurrence is charged directly to the City; costs from $20,001 to $500,000 are
pooled based on a member's share of costs under $20,000; costs from $500,001
to $5,000,000 are pooled based on payroll. Costs of covered claims above
$5,000,000 are currently paid by reinsurance. The protection for the City is
$50,000,000 per occurrence and $50,000,000 annual aggregate.
Property Insurance
The City participates in the all-risk property protection program of the Authority.
This insurance protection is underwritten by several insurance companies. The
City's property is currently insured according to a schedule of covered property
submitted by the City to the Authority. Total all-risk property insurance
coverage is $100,000,000 per occurrence. There is a $5,000 per loss deductible.
Premiums for the coverage are paid annually and are not subject to retroactive
adjustments.
Fidelity Bonds
The City purchases blanket fidelity bond coverage in the amount of $1,000,000
with a $5,000 deductible. The fidelity coverage is provided through the
Authority. Premiums are paid annually and are not subject to retroactive
adjustments.
(b) Adequacy of Protection
During the past three fiscal (claims) years none of the above programs of
protection have had settlements or judgments that exceeded pooled or insured
coverage. There have been no significant reductions in pooled or insured
liability coverage from coverage in the prior year.
24
CITY OF DIAMOND BAR
Notes to the Financial Statements
(Continued)
Restatement of Beginning Fund Balances
The accompanying financial statements reflect an adjustment which resulted in a
restatement of beginning fund balance of the General Fund.
(a) The City has decreased its beginning General fund balance for the over -accrual of
revenue for the California Environmental Enforcement and Mitigation Program.
' General
Fund Type
Fund balance as previously reported, June 30, 2000 $19,055,968
(a) Adjustment to the over -accrual of revenue (184,952)
Fund balance as restated, July 1, 2000 $18,871,016
' (12) Individual Fund Disclosures
(A) Expenditures exceeded appropriations in individual funds for the year ended June
' 30, 2001 as follows:
Excess
' Budget Actual Expenditures
General Fund $13,394,712 15,145,985 1 751 273)
' (B) Deficit fund balances at June 30, 2001 were as follows:
Fund Balance Deficit
' Special Revenue Funds:
Community Development Block Grant Fund 3 500
' The deficit in the Community Development Block Grant Fund will be funded by future
year allocations from Los Angeles County.
(13) Contingent Liabilities
The City is a defendant in various litigation arising in the normal course of operations. In
the opinion of management and counsel, the outcome is not expected to materially
adversely affect the financial position of the City.
�I � 25
(This page intentionally left blank)
GENERAL FUND
' To account for all of the general revenue of the City not specifically levied or collected for other
City funds and for expenditures related to rendering the general services provided by the City.
i
1
26
CITY OF DIAMOND BAR
General Fund
Comparative Balance Sheets
June 30, 2001
2001
Assets
Cash and investments
Accounts receivable
Interest receivable
Due from employees
Due from other funds
Due from other governments
Prepaid expenses
Advances to other funds
Total assets
Liabilities and fund eauit
Liabilities:
Accounts payable
Accrued payroll
Retentions payable
Deferred revenue
Due to other funds
Deposits
Total liabilities
Fund equity:
Reserved for:
Prepaid Expenditures
Encumbrances
Advances to the Diamond Bar
Redevelopment Agency
Unreserved:
Designated for:
Specific projects and programs
Undesignated
Total fund equity
Total liabilities and fund equity
27
$18,122,750
216,319
374,092
9,764
897,586
2,250
19,622,761
$ 830,888
182,961
6,020
844,047
1,863,916
2,250
420,722
114,597
17,221,276
17,758,845
19,622,761
T'VTTT1lTT A 1
2000
15,176,278
170,054
377,860
1,891
1,029,524
5,693,462
22,449,069
1,261,998
119,667
440,236
828,268
742.932
3,393,101
193,323
5,693,462
114,104
13,055,079
19,055,968
22,449.069
I
CITY OF DIAMOND BAR
General Fund
Schedule of Revenues - Budget and Actual
Year ended June 30, 2001
Taxes:
Real estate transfer tax
Sales and use tax
Franchise fees
Transient occupancy tax
Property tax allocation
Total taxes
Licenses, permits and fees
Intergovernmental:
Motor vehicle in lieu tax
Homeowners exemption
Off highway tax
Grants
Total intergovernmental
Fines and forfeits
Investment income
Other revenues:
Rental income
Donations
Miscellaneous
Total other revenues
Total revenues
1
28
Variance -
Favorable
2000
Budget
Actual
(Unfavorable)
Actual
$ 180,000
229,193
49,193
269,390
2,600,000
2,918,415
318,415
2,814,441
650,000
664,273
14,273
684,684
380,000
553,022
173,022
480,160
2,259,000
2,214,5854(
4,415)
2,045,429
6,069,000
6,579,488
510,488
6,294,104
2,123,850
2,012,263
111587
1,575,501
2,888,640
3,102,693
214,053
3,142,078
30,000
32,469
2,469
33,341
1,200
1,221
21
1,148
180,000
179,106
(894)
452,645
3,099,840
3,315,489
215,649
3,629,212
381,500
509,676
128,176
556,527
875,000
1,072,675
197,675
760,874
45,000
63,684
18,684
40,438
3,000
1,290
(1,710)
4,240
13,000
12,253
(747)
9,765
61,000
77,227
16,227
54,443
12,610,190
13,566,818
956,628
12,870,661
1
28
CITY OF DIAMOND BAR
General Fund
Schedule of Expenditure - Budget and Actual
Year ended June 30, 2001
General government:
City Council
City Manager
City Clerk
Finance
City Attorney
Planning
Community development
General government
Communication and marketing
Total general government
Public safety:
Law enforcement
Fire
Building and safety
Animal control
Emergency preparation
Total public safety
Public works
Parks, recreation, and culture
Capital outlay
Bad debt
Total expenditures
T`VTTTTITT A ')
29
Variance -
Favorable
2000
Budget
Actual
(Unfavorable)
Actual
$ 178,300
180,619
(2,319)
155,273
517,100
548,614
(31,514)
371,652
314,560
215,518
99,042
245,429
298,200
293,359
4,841
265,045
504,458
407,458
97,000
397,537
573,132
434,204
138,928
445,476
26,792
25,715
1,077
43,671
883,497
736,022
147,475
643,053
570,025
467,097
102,928
301,771
3,866,064
3,308,606
557,458
2,868,907
4,210,500
4,151,365
59,135
4,090,001
7,360
7,359
1
7,359
730,000
671,628
58,372
448,101
69,000
70,244
(1,244)
65,244
37,605
21,160
16,445
28,294
5,054,465
4,921,756
132,709
4,638,999
1,932,323
1,288,795
643,528
1,188,335
1,996,524
1,710,226
286,298
1,713,011
545,336
468,673
76,663
137,287
-
3,447,929
(3,447,929)
-
13,394,712
15,145,985
(1,751,273)
10,546,539
29
' SPECIAL REVENUE FUNDS
Special Revenue Funds are used to account for specific revenues that are legally restricted to
' expenditure for particular purposes.
The City of Diamond Bar has thirteen Special Revenue Funds:
' State Gas Tax Fund - To account for state gasoline taxes received under Sections 2105, 2106,
2107 and 2107.5 of the Streets and Highways Code. State law requires that these revenues be
utilized solely for street related purposes.
' Proposition A Transit Fund - To account for the receipt and expenditure of the City's share of the
'/2 cent sales tax levied in Los Angeles County for local transit purposes.
' Proposition C Transit Fund - To account for the receipt and expenditure of Proposition C funds
from the Los Angeles County Metropolitan Transportation Authority for the City's transit and
' transit -related improvement projects.
Traffic Congestion Relief Fund — To account for revenues and expenditures for the City's street
or road maintenance or reconstruction pursuant to AB2928.
Integrated Waste Management Fund - To account for revenues and expenditures related to the
City's waste reduction efforts as related to AB939.
Air Quality Improvement Fund - To account for motor vehicle registration fees received from the
South Coast Air Quality Management District to reduce air pollution from motor vehicles
pursuant to the California Clean Air Act of 1988.
Bicycle and Pedestrian Fund - To account for revenues and expenditures related to the receipt of
state funds allocated for the purpose of the construction of bike and pedestrian paths.
' California Law Enforcement Equipment Program Fund (CLEEP) - To account for revenues
received from the California CLEEP fund and expenditures made for the purchase of high-
technology equipment.
Park and Facility Development Fund - To account for the development and enhancement of the
City's parks.
Community Development Block Grant Fund - To account for the City's allotment of CDBG
funds from the federal government via the County of Los Angeles Community Development
' Commission. These funds are used to fund community development programs and projects
benefiting low and moderate income citizens.
Citizens Option for Public Safety Fund (COPS) - To account for COPS grants received from
both the state and federal government. The purpose of these funds are to enhance the City's
public safety budget and to fund special public safety related projects.
' Asset Seizure Fund - To account for Narcotics Asset Forfeiture funds received from the federal
government. It is required that these funds be used to enhance drug and law enforcement
activities.
' Landscape Maintenance District Fund - To account for revenues and expenditures related to the
special property tax assessments which were set up in accordance with the Landscape and
' Lighting Act of 1972. The purpose of these districts is to improve the landscaping of City owned
medians and hillsides.
30
CITY OF DIAMOND BAR
Special Revenue Funds
Combining Balance Sheet
June 30, 2001
31
Traffic
Integrated
Bicycle
State
Prop. A
Prop. C
Congestion
Waste
Air Quality and
Gas Tax
Transit
Transit
Relief
Management
Improvement Pedestrian
Assets
Cash and investments
$445,048
984,260
1,985,030
438,982
357,857
197,855 -
Accounts receivable
-
-
-
-
44,783
- -
Due from other
governments
100,919
66,217
54,932
-
17,293 -
Prepaid expenditure
-
6,755
6,754 -
Total assets
$549 77
1.057"2 32
438.982
40-2640
Liabilities and fund balances
Liabilities:
Accounts payable
$ -
81,364
-
7,507
1,942 -
Accrued payroll
-
1,727
-
922
- -
Retentions payable
-
-
-
-
- -
Deferred revenue
-
-
-
-
- -
Due to other funds
Total liabilities
83,091
8,429
1,942
Fund balances:
Reserved for:
Prepaid expenditures
6,755
-
-
-
6,754 -
Encumbrances
-
-
-
-
- -
Unreserved:
Designated for:
Specific projects
and programs
545,967
967,386
2,039,962
438,982
394,211
213,206 -
Undesignated
-
-
- -
Total fund balances
545,967
974,141
2,039,962
438,982
394,211
219,960
Total liabilities and
fund balances
W19�_7
1 U7 3
2 3�9 �,�6_2
�28Q2
60
221.902 -
31
EXHIBIT B-1
Park and
Community
Landscape
'
CLEEP
Facility
Development
Development
Block Grant
COPS
Asset
Seizure
Maintenance
District
Totals
2001 2000
t125,835
2,336,742
-
251,569
352,392
1,339,561
8,815,131
9,592,247
-
-
-
-
-
-
44,783
1,841
'
-
13,558
-
-
12,551
265,470
655,909
13,509
1355
2,336-742
13
2,569
53 2,392
1 352 L 12
91-38 893
10,249,997
'
3,502
290
2,418
63,876
1,310
160,609
4,249
212,775
6,915
-
-
-
-
-
15,200
120,430
-
3,502
-
123,932
-
'
-
-
9,764
-
-
-
9,764
464,619
120,430
17,058
2,418
65,186
298,554
699,509
-
-
--
-
13,509
-
'
3,424
20,211
23,635
69,926
'
5,405
2,336,742
-
245,727
352,392
1,266,715
8,806,695
9,480,562
-
(3.500)
-
(3,500)
'
5,405
2,336,742
(3,500
249,151
352,392
1,286,926
8,840,339
9,550,488
25=
2 336.742
13 558
2
352 92
1 352 112
9J&893
10 249 927
t
'
32
CITY OF DIAMOND BAR
Special Revenue Funds
Combining Statement of Revenues, Expenditures and Changes in Fund Balances
Year ended June 30, 2001
33
Traffic
Integrated
Bicycle
State
Prop. A
Prop. C
Congestion
Waste
Air Quality
and
Gas Tax
Transit
Transit
Relief
Management
Improvement
Pedestrian
Revenues:
Special assessments
-
Intergovernmental
1,063,844
758,010
629,513
421,260
52,277
65,661
44,689
Charges for services
-
443,540
-
-
206,114
-
-
Investment income
98,162
91,512
101,495
17,722
18,357
10,274
290
Other revenues
15,000
Total revenues
1,162,006
1,293,062
731,008
438,982
291,748
75,935
44,979
Expenditures:
Current:
Public safety
-
-
-
-
-
-
-
Highways and streets
947,922
-
-
-
-
Public works
-
-
-
-
21,722
-
Community development
775,000
-
-
-
-
-
Parks, recreation and
culture
-
29,948
-
-
157,913
-
-
Capital outlay
-
-
3,881
-
Total expenditures
-
1,752,870
-
-
157,913
25,603
-
Excess (deficiency) of
revenues over (under)
expenditures
1,162,00645(
9.808)
731,008
438,982
133,835
50,332
44,979
Other financing sources (uses):
Operating transfers out2
7( 51,195)
(82,141)
-
-(44,979)
Total other financing
sources (uses)
(2,751,195)
81 141-
4( 4,979)
Excess (deficiency) of
revenues and other
financing sources over
(under) expenditures
and other financing uses
(1,589,189)
(459,808)
648,867
438,982
133,835
50,332
-
Fund balances at beginning
of year
2,135,156
1,433,949
1,391,095
260,376
169,628
-
Fund balances at end of year
545 9 7
974141
2039,962
438982
394.21 I
219.960
33
1
EXHIBIT B-2
Park and
Community
Landscape
'
Facility
Development
Asset
Maintenance
Totals
CLEEP
Development
Block Grant
COPS
Seizure
District
2001
2000
i-
-
-
-
547,407
547,407
547,041
-
-
84,893
184,369
-
-
3,304,516
3,884,132
-
-
-
-
-
-
649,654
1,712,737
5,405
141,490
20,174
20,697
72,264
597,842
570,064
15,000
5,405
141,490
84,893
204,543
20,697
619,671
5,114,419
6,713,974
'
-
-
-
38,761
-
-
38,761
15,188
-
-
-
-
947,922
909,642
-
-
-
-
421,253
442,975
581,621
-
-
75,740
-
-
850,740
859,818
-
-
-
-
-
-
187,861
92,478
-
-
1,798
56,409
62,088
299,623
75,740
40,559
477,662
2,530,347
2,758,370
'
5,405
141,490
9,153
163,984
20,697
142,009
2,584,072
3,955,604
23( 5,860)1(
2,653)16(
0,887)
(6,500)
6)
3294221
(5,472,150)
-23(
5,860)
12653
160887
(6,500)
(6)
(3,294,221)
(5,472,150)
1
5,405
(94,370)
(3,500)
3,097
14,197
142,003
(710,149)
(1,516,546)
'
-
2,431,112
246,054
338,195
1,144,923
9,550,488
11,067,034
X3405
2 336.742
3,500)
249.151
33 2
1 286 926
8.840.339
9=550 488
34
CITY OF DIAMOND BAR
State Gas Tax Fund
Statement of Revenues, Expenditures and Changes in Fund Balances -
Budget and Actual
Year ended June 30, 2001
35
Variance -
Favorable
2000
Budget
Actual
(Unfavorable)
Actual
Revenues:
Intergovernmental
$1,060,000
1,063,844
3,844
1,165,503
Investment income
150,000
98,1625(
1,838)
167,296
Total revenues
1,210,000
1,162,0064(
7,994)
1,332,799
Excess of revenues over
expenditures
1,210,000
1,162,0064(
7,994)
1,332,799
Other financing sources (uses):
Operating transfers out
(3,322,084)
(2,751,195)
570,889
(2,611,283)
Total other financing sources (uses)
(3,322,084}
(2,751,195)
570,889
(2,611,283)
Excess (deficiency) of revenues
over (under) expenditures and
other financing uses
(2,112,084)
(1,589,189)
522,895
(1,278,484)
Fund balances at beginning of year
2,135,156
2,135,156
-
3,413,640
Fund balances at end of year
23,072
545,967
522,895
2.135,156
35
CITY OF DIAMOND BAR
Proposition A Transit Fund
Statement of Revenues, Expenditures and Changes in Fund Balances -
Budget and Actual
Year ended June 30, 2001
Revenues:
Intergovernmental
Charges for services
Investment income
Total revenues
Expenditures:
Current:
Highways and streets
Parks, recreation and culture
Community development
Total expenditures
Excess (deficiency) of revenues
over (under) expenditures
Other financing sources (uses)
Operating transfers out
Total other financing sources (uses)
Excess (deficiency) of revenues over
(under) expenditures and other
financing uses
Fund balances at beginning of year
Fund balances at end of year
36
Variance -
Favorable
2000
Budget
Actual
(Unfavorable)
Actual
$ 718,300
758,010
39,710
698,687
430,000
443,540
13,540
436,530
90,000
91,512
1,512
88,294
1,238,300
1,293,062
54,762
1,223,511
987,550
947,922
39,628
909,642
46,500
29,948
16,552
19,927
775,000
775,000
-
670,000
1809,050
1,752,870
56,180
1_,599,569
570 75045(
9,808)
110,94237(
6,058)
20_ ( 0,000)
-
200,00014(
1,861)
20_ ( 0,000)
-
200,00014(
1,861)
(770,750)
(459,808)
310,942
(517,919)
_1,433,949
1,433,949
-
1,951,868
663199
974,141
310,942
1,433,949
36
EXHIBIT B-5
CITY OF DIAMOND BAR
Proposition C Transit Fund
Statement of Revenues, Expenditures and Changes in Fund Balances -
Budget and Actual
Year ended June 30, 2001
37
Variance -
Favorable
2000
Budget
Actual
(Unfavorable)
Actual
Revenues:
Intergovernmental
$ 595,950
629,513
33,563
581,145
Investment income
100,000
101,495
1,495
101,710
Total revenues
695,950
731,008
35,058
682,855
Excess of revenues over expenditures
695,950
731,008
35,058
682,855
Other financing sources (uses)
Operating transfers out
(2,560,000)
8( 2,141)
2,477,859
(1,331,763)
Total other financing sources (uses)
(2,560,000)
8( 2,141)
2,477,859
(1,331,763)
Excess (deficiency) of revenues
over (under) expenditures and
other financing uses
(1,864,050)
648,867
2,512,917
(648,908)
Fund balances at beginning of year
1,391,095
1,391,095
-
2,040,003
Fund balances (deficit) at end of year
114Z2 955
2,039,962
2,512,917
1,391,095
37
1
EXHIBIT B-6
CITY OF DIAMOND BAR
Traffic Congestion Relief Fund
Statement of Revenues, Expenditures and Changes in Fund
Balances -
Budget and Actual
Year ended June 30, 2001
Variance -
'
Favorable 2000
Budget Actual
(Unfavorable) Actual
'
Revenues:
Intergovernmental $422,000 421,260
(740) -
Investment income 8,000 17,722
9,722 -
'
Total 430,000 438,982
8,982
revenues
-
1
Excess of revenues
430,000 438,982
8,982 -
over expenditures
Other financing sources (uses):
Operating transfers out 43( 0,000) -
430,000 -
Total other financing sources (uses)43( 0,000) -
430,000 -
'
Excess of revenues over expenditures
and other financing uses - 438,982
438,982 -
Fund balances at beginning of year - -
- -
Fund balances at end of year 438,982
438,982 -
I '
38
CITY OF DIAMOND BAR
Integrated Waste Management Fund
Statement of Revenues, Expenditures and Changes in Fund Balances -
Budget and Actual
Year ended June 30, 2001
Revenues:
Intergovernmental
Charges for services
Investment income
Other revenues
Total revenues
Expenditures:
Current:
Parks, recreation and culture
Total expenditures
Excess (deficiency) of
revenues over (under)
expenditures
Fund balances at beginning of year
Fund balances at end of year
192,591
192,591
(81,591)
260,376
178 785
39
157,913
157,913
133,835
260,376
394,211
34,678 72,551
34,678 72,551
215,426 51,263
209,113
215.426 260,376
Variance -
Favorable
2000
Budget
Actual
(Unfavorable)
Actual
$ 19,000
52,277
33,277
41,270
80,000
206,114
126,114
69,201
12,000
18,357
6,357
13,343
-
15,000
15,000
-
111,000
291,748
180,748
123,814
192,591
192,591
(81,591)
260,376
178 785
39
157,913
157,913
133,835
260,376
394,211
34,678 72,551
34,678 72,551
215,426 51,263
209,113
215.426 260,376
1
EXHIBIT B-8
CITY OF DIAMOND BAR
'
Air Quality Improvement Fund
Statement of Revenues,
Expenditures and Changes in Fund
Balances -
I
Budget and Actual
Year ended June 30, 2001
Variance -
Favorable
2000
Budget
Actual
(Unfavorable)
Actual
'
Revenues:
Intergovernmental
$ 45,000
65,661
20,661
64,382
Investment income
10,000
10,274
274
8,659
'
Total revenues
55,000
75,935
20,935
73,041
Expenditures:
Current:
Public works
43,188
21,722
21,466
18,947
Capital Outlay
25,225
3,881
21,344
85,161
Total expenditures
68,413
25,603
42,810
104,108
Excess (deficiency) of
'
revenues over (under)
expenditures
(13,413)
50,332
63,745
(31,067)
'
Fund balances at beginning of
year 169,628
169,628
-
200,695
Fund balances at end of year
JU6 215219,960
3,7456
169,628
1
'
40
EXHIBIT B-9
CITY OF DIAMOND BAR
Bicycle and Pedestrian Fund
Statement of Revenues, Expenditures and Changes in Fund Balances -
Budget and Actual
Year ended June 30, 2001
41
Variance -
Favorable
2000
Budget
Actual
(Unfavorable)
Actual
Revenues:
Intergovernmental
$114,207
44,689
(69,518)
20,417
Investment income
1,500
290
(1,210)
1,330
Total revenues
115,707
44,979
(70,728
21,747
Excess of revenues over expenditures
115,707
44,979
(70,728
21,747
Other financing sources (uses):
Operating transfers out11(
4,207)
4( 4,979)
69,228
(36,261
Total other financing sources (uses)11(
4,207)
4( 4,979)
69,2283(
6,261)
Excess (deficiency) of revenues over
(under) expenditures and other
financing uses
1,500
-
(1,500)
(14,514)
Fund balances at beginning of year
-
-
-
14,514
Fund balances at end of year
1 500
-
1500)
-
41
'
EXHIBIT B-10
CITY OF DIAMOND BAR
CLEEP Fund
Statement of Revenues, Expenditures and Changes in Fund
Balances -
'
Budget and Actual
Year ended June 30, 2001
Variance -
'
Favorable 2000
Budget Actual
(Unfavorable) Actual
Revenues:
Investment income $ - 5,405
5,405 -
Total revenues - 5,405
5,405 -
Excess of revenues over expenditures - 5,405
5,405 -
'
Fund balances at beginning of year - -
- -
Fund balances at end of year 5,405
5,405 -
ISI ,
�I
II ,
42
EXHIBIT B-11
CITY OF DIAMOND BAR
Park and Facility Development Fund
Statement of Revenues, Expenditures and Changes in Fund Balances -
Budget and Actual
Year ended June 30, 2001
43
Variance -
Favorable
2000
Budget
Actual
(Unfavorable)
Actual
Revenues:
Charges for services
$ -
-
-
1,200,000
Investment income
100,000
141,490
41,490
93,094
Total revenues
100,000
141,490
41,490
1,293,094
Expenditures:
Capital outlay
-
-
-
196,000
Total expenditures
-
-
-
196,000
Excess of revenues over
expenditures
100,000
141,490
41,490
1,097,094
Other financing sources (uses):
Operating transfers out
(1,3355847)
(235,860
1,099,9879(
6,994)
Total other financing sources (uses)
(1,335,847)
(235,860
1,099,9879(
6,994)
Excess (deficiency) of revenues over
(under) expenditures and other
financing uses
(1,235,847)
(94,370)
1,141,477
1,000,100
Fund balances at beginning of year
2,431,112
2,431,112
-
1,431,012
Fund balances at end of year
1 195 265
2.336.742
1,141,477
2,431,112
43
'
EXHIBIT
B-12
CITY OF DIAMOND BAR
Community
Development Block Grant Fund
Statement of Revenues, Expenditures and Changes in Fund
Balances -
Budget and Actual
Year ended June 30, 2001
Variance -
'
Favorable
2000
Budget Actual
(Unfavorable)
Actual
Revenues:
Intergovernmental
$971,030 84,893
886137
365,914
'
Total revenues
971,030 84,893
(886,137)
365,914
Expenditures:
'
Current:
Community development
79,490 75,740
3,750
189,818
Total expenditures
79,490 75,740
3,750
189,818
Excess of revenues over
expenditures
891,540 9,153
(882,387
176,096
Other financing sources (uses):
Operating transfers out
877 8451( 2,653)
865,192
(176,096)
Total other financing sources (uses)
(877,845) (12,653
865,19217(
6,096)
Excess (deficiency) of
revenues over (under)
expenditures and other
financing uses
13,695 (3,500)
(17,195)
-
'
Fund balances at beginning of year
-
Fund balances (deficit) at end of year
13 695 3 500)
_ 17 195
44
EXHIBIT B-13
CITY OF DIAMOND BAR
COPS Fund
Statement of Revenues, Expenditures and Changes in Fund Balances -
Budget and Actual
Year ended June 30, 2001
45
Variance -
Favorable
2000
Budget
Actual
(Unfavorable)
Actual
Revenues:
Intergovernmental
$192,140
184,369
(7,771)
194,487
Investment income
10,000
20,174
10,174
13,277
Total revenues
202,140
204,543
2,403
207,764
Expenditures:
Current:
Public safety
58,350
38,761
19,589
12,651
Capital outlay
9,000
1,798
7,202
18,462
Total expenditures
67,350
40,559
26,791
31,113
Excess of revenues over
expenditures
134,790
163,984
29,194
176,651
Other financing sources (uses):
Operating transfers out17(
5,815)
16( 0,887)
14,92813(
9,194)
Total other financing sources (uses)
(175,815
(160,887
14,92813(
9,194)
Excess (deficiency) of revenues
over (under) expenditures and
other financing uses
(41,025)
3,097
44,122
37,457
Fund balances at beginning of year
246,054
246,054
-
208,597
Fund balances at end of year
205 029
249.151
44.122
246,054
45
'
EXHIBIT
B-14
CITY OF DIAMOND BAR
'
Asset Seizure Fund
Statement of Revenues, Expenditures and Changes in Fund
Balances -
'
Budget and Actual
Year ended June 30, 2001
Variance -
'
Favorable
2000
Budget Actual
(Unfavorable)
Actual
'
Revenues:
Investment income
$ 20,000 20,697
697
18,501
Total revenues
20,000 20,697
697
18,501
Expenditures:
'
Public safety
1,800 -
1,800
2,537
Total expenditures
1,800 -
1,800
2,537
Excess of revenues
over expenditures
18,200 20,697
2,497
15,964
Other financing sources (uses):
'
Operating transfers out
(6,500) (6,500)
-
(3,982)
'
Total other financing sources (uses) (6,500) (6,500)
-
(3,982)
Excess of revenues over expenditures
and other financing uses
11,700 14,197
2,497
11,982
'
Fund balances beginning
at of year
338,195 338,195
-
326,213
'
Fund balances at end of year
349 895 352,392
2,497
338,195
'
46
EXHIBIT B-15
CITY OF DIAMOND BAR
Landscape Maintenance District Fund
Statement of Revenues, Expenditures and Changes in Fund Balances -
Budget and Actual
Year ended June 30, 2001
Revenues:
Special assessments
Investment income
Total revenues
Expenditures:
Current:
Public works
Capital outlay
Total expenditures
Excess (deficiency) of revenues
over (under) expenditures
Other financing sources (uses):
Operating transfers out
Total other financing sources (uses)
Excess (deficiency) of revenues over
(under) expenditures and other
financing uses
Fund balances at beginning of year
Fund balances at end of year
Budget
$548,652
36,000
584,652
528,847
90,100
618,947
(34,295
142,009
(310,000 (6)
31( 0,000) (6)
(344,295) 142,003
1,144,923 1,144,923
800,628 1,286,926
47
176,304 44,699
309,994 -
309,994 -
486,298 44,699
- 1,100,224
486,298 1 144,923
Variance -
Favorable
2000
Actual
(Unfavorable)
Actual
547,407
(1,245)
547,041
72,264
36,264
60,332
619,671
35,019
607,373
421,253
107,594
562,674
56,409
33,691
-
477,662
141,285
562,674
142,009
(310,000 (6)
31( 0,000) (6)
(344,295) 142,003
1,144,923 1,144,923
800,628 1,286,926
47
176,304 44,699
309,994 -
309,994 -
486,298 44,699
- 1,100,224
486,298 1 144,923
' CAPITAL PROJECTS FUNDS
■
' Capital Projects Funds are used to account for the purchase or construction of major capital
facilities which are not financed by Proprietary Funds or Trust Funds. Capital Projects Funds are
ordinarily not used to account for the acquisition of furniture, fixtures, machinery, equipment and
other relatively minor or comparatively short-lived general fixed assets.
The City of Diamond Bar has three Capital Projects Funds:
' Grand Avenue Construction Fund - To account for the expenditure of funds received from the
County of San Bernardino in settlement of the Grand Avenue litigation. These finds are used
for street and traffic improvements along Grand Avenue.
Capital Improvement Fund - To account for the costs of constructing street improvements, park
improvements, and other public improvements not normally included within the other Capital
Projects funds. Financing is provided by developer fees and interfund transfers from the Special
■ Revenue Funds and the General Fund.
Redevelopment Agency Fund - To account for general fund monies transferred to the
Redevelopment Agency for approved capital projects and administrative costs.
i
i
i
1
48
EXHIBIT C-1
CITY OF DIAMOND BAR
Capital Projects Funds
Combining Balance Sheet
June 30, 2001
49
Grand
Avenue
Capital Redevelopment
Totals
Construction
Improvement Agency
2001
2000
Assets
Cash and investments
$ 139,131
582,465 -
721,596
1,403,138
Accounts receivable
-
3,392 -
3,392
-
Interest receivable
-
- -
-
11,921
Due from other funds
-
- -
-
1,292,887
Total assets
139 131
585.857 -
724,988
2.707.946
Liabilities and fund balances
Liabilities:
Accounts payable
$ -
155,019 -
155,019
480,459
Retentions payable
-
8,122 -
8,122
249,575
Deposits
-
- -
-
1,683,041
Due to other
governments
-
- -
-
144,844
Total liabilities
-
163,141 -
163,141
2,557,919
Fund balances:
Reserved for:
Encumbrances
-
912,880 -
912,880
76,664
Unreserved:
Designated for:
Specific projects
and programs
139,131
139,131
139,131
Undesignated
-
(490,164) -
(490,164
(65,768
Total fund balances
139,131
422,716 -
561,847
150,027
Total liabilities
and fund balances
139 131
585.857 _ -
724,988
2 707,946
49
' Fund balances at
end of year $139,131 422,716 - 561,847 150.027
50
Total revenues -
511,500
1,867
513,367
361,072
i
EXHIBIT
C-2
Current:
CITY OF DIAMOND BAR
Capital Projects Funds
Community development -
Capital
46
-
Combining Statement of Revenues, Expenditures
342,467
'
outlay -
Debt service:
and Changes in Fund Balances
-
2,600,708
5,960,382
Year ended June 30, 2001
Payment of advances -
-
78,531
Grand
-
'
-
Avenue Capital Redevelopment
Totals
305,090
Construction Improvement Agency
2001 2000
78,531
2,679,285
Revenues:
Excess (deficiency) of
'
Licenses, permits
'
revenues over (under)
and fees
$ - - -
- 91,225
Intergovernmental
- 511,500 -
511,500 200,000
(2,165,918)
(6,246,867)
Investment income
_ 1,867
1,867 64,847
Other income
_
5,000
' Fund balances at
end of year $139,131 422,716 - 561,847 150.027
50
Total revenues -
511,500
1,867
513,367
361,072
i
Eyenditures:
Current:
Community development -
Capital
46
-
46
342,467
'
outlay -
Debt service:
2,600,708
-
2,600,708
5,960,382
Payment of advances -
-
78,531
78,531
-
Interest -
-
-
-
305,090
Total expenditures -
2,600,754
78,531
2,679,285
6,607,939
Excess (deficiency) of
'
revenues over (under)
expenditures-
2 089 254
76 664
(2,165,918)
(6,246,867)
Other financing sources:
Operating transfers in -
2,577,738
-
2,577,738
4,825,014
Proceeds of advances -
-
-
-
1,136,709
Total other financing
sources -
2,577,738
-
2,577,738
5,961,723
Excess (deficiency) of
'
revenues and other
financing sources over
'
(under) expenditures -
Fund balances
488,484
(76,664)
411,820
(285,144)
(deficit) at
beginning of year 139,131
(65,768)
76,664
150,027
435,171
' Fund balances at
end of year $139,131 422,716 - 561,847 150.027
50
EXHIBIT C-3
CITY OF DIAMOND BAR
Grand Avenue Construction Fund
Statement of Revenues, Expenditures and Changes in Fund Balances -
Budget and Actual
Year ended June 30, 2001
Expenditures:
Current:
Highways and streets
Total expenditures
Excess of revenues over
expenditures
Other financing sources:
Operating transfers in
Total other financing sources
Excess of revenues and other
financing sources over
expenditures
Fund balances at beginning of year
Fund balances at end of year
Variance -
Favorable 2000
Budget Actual (Unfavorable) Actual
139,131 139,131
139 131 139,131
51
139,131
139,131
CITY OF DIAMOND BAR
Capital Improvement Fund
Statement of Revenues, Expenditures and Changes in Fund Balances -
Budget and Actual
Year ended June 30, 2001
52
Variance -
'
Favorable
2000
Budget
Actual
(Unfavorable)
Actual
'
Revenues:
Intergovernmental
$ 500,000
511,500
11,500
200,000
Licenses, permits and fees
-
-
-
91,225
Investment income_
10,629
Other income
_
_
5,000
'
Total revenues
500,000
511,500
11,500
306,854
Expenditures:
Current:
'
Community development
28,610
46
28,564
4,468
Capital outlay
13,128,214
2,600,708
10,527,506
5,457,083
'
Total expenditures
13,156,824
2,600,754
10,556,070
5,461,551
Excess (deficiency) of
'
revenues over (under)
expenditures
(12,656,824)
(2,089,254)
10,567,570
(5,154,697)
Other financing sources:
'
Operating transfers in
11,468,329
2,577,738
(8,890,591)
4,825,014
Total other financing sources
11,468,329
2,577,738
(8,890,591)
4,825,014
'
Excess (deficiency) of
revenues and other financing
sources over (under) expenditures
(1,188,495)
488,484
1,676,979
(329,683)
'
Fund balances (deficit) at beginning of
year6( 5,768)
(65,768
263,915
Fund balances (deficit) at end of year
$(1,254,263)
422,716
1.676,979
(65,768)
52
EXHIBIT C-5
CITY OF DIAMOND BAR
Redevelopment Agency Fund
Statement of Revenues, Expenditures and Changes in Fund Balances -
Budget and Actual
Year ended June 30, 2001
53
Variance -
Favorable
2000
Budget
Actual
(Unfavorable)
Actual
Revenues:
Investment income
$ -
1,867
1,867
54,218
Total revenues
-
1,867
1,867
54,218
Expenditures:
Current:
Community development
415,563
-
415,563
337,999
Capital outlay
581,479
-
581,479
503,299
Debt service:
Payment of advances
-
78,531
(78,531)
-
Interest
-
-
-
305,090
Total expenditures
997,042
78,531
918,511
1,146,388
Excess (deficiency) of
revenues over (under)
expenditures
(997,042)
7( 6,664)
920,3781
0( 92,170)
Other financing sources:
Proceeds of advances
549,255-
54( 9,255)
1,136,709
Total other financing sources
549,255-
54( 9,255)
1,136,709
Excess (deficiency) of revenues and
other financing sources over (under)
expenditures
(447,787)
(76,664)
371,123
44,539
Fund balances at beginning of year
76,6647(
6,664)
-
32,125
Fund balances (deficit) at end of year
371 123)
-
371,123
76,664
53
INTERNAL SERVICE FUNDS
' Internal Service Funds are used to account for the internal services within the City.
The City of Diamond Bar has two Internal Service Funds:
Self -Insurance Fund — To account for payments made for the City's general liability insurance
premium.
' Equipment Replacement Fund — To account for the replacement of the City's rolling equipment
stock or vehicles.
i
1
54
CITY OF DIAMOND BAR
Internal Service Funds
Combing Balance Sheet
June 30, 2001
Self -
Insurance
Assets
1,295,420
Current assets:
-
Cash and investments
$1,190,619
Accounts receivable
122,950
Prepaid expenditures
-
Total current assets
1,313,569
Property, plant and equipment:
60,486
Machinery and equipment
-
Less accumulated depreciation
-
Net property, plant and
47,623
equipment
-
Total assets
$1.313,569
Liabilities and Fund Equity
Current liabilities:
Accounts payable $ -
Total liabilities -
Fund equity:
Retained earnings 1,313,569
Total retained earnings 1,313,569
Total liabilities and fiend
equity $1,313.569
55
EXHIBIT D-1
Equipment Totals
Replacement 2001 2000
104,801
1,295,420
1,129,247
-
122,950
141,046
-
-
7,612
104,801
1,418,370
1,277,905
60,486
60,486
34,822
(12,863 )
(12,863
(2,000)
47,623
47,623
32,822
152.424
1,465.993
1310,727
- - 17,795
- - 17,795
152,424 1,465,993 1,292,932
152,424 1,465,993 1,292,932
152,424 1,465,993 1, 310,727
EXHIBIT D-2
CITY OF DIAMOND BAR
1
Internal Service
Funds
Combining Statement of
Revenues, Expenses and Changes
in Retained Earnings
'
Year ended June 30, 2001
Self-
Equipment
Totals
Insurance
Replacement
2001
2000
'
Operating revenues:
Insurance deposits
$ 64,778
-
64,778
61,790
Total operating revenues
643778
-
64,778
61,790
Operating expenses:
Insurance premiums
191,513
-
191,513
52,491
'
Depreciation
10,863
10,863
2,000
1
Total operating expenses
191,513
10,863
202,376
54,491
Operating income (loss)126
735
1( 0,863)
(137,598)
7,299
Non-operating revenues:
Investment income
59,567
1,605
61,172
52,623
Total non-operating
'
revenues
59,567
1,605
61,172
52,623
Income (loss) before
operating transfers
(67,168)
(9,258)
76 426
59,922
Operating transfers:
Operating transfers in
165,805
83,682
249,487
132,490
Total operating transfers
165,805
83,682
249,487
132,490
'
Net income
98,637
74,424
173,061
192,412
Retained earnings, July 1
1,214,932
78,000
1,292,932
1,100,520
Retained earnings, June 30
1 313 569
152,424
1,465,993
1,292,932
56
PY141PIT T1-2
CITY OF DIAMOND BAR
Internal Service Funds
Combining Statement of Cash Flows
Year ended June 30, 2001
Noncash investing, capital and financing activities:
During the fiscal year ended June 30, 2001, there were no noncash investing, capital or financing
activities.
57
Self-
Equipment
Totals
Insurance
Replacement
2001
2000
Cash flows from operating activities:
Insurance deposits
$ 82,874
-
82,874
61,790
Insurance payments1(
83,901)-
18( 3,901)
(226,918
Net cash provided by (used for)
operating activities
(101,027)
-
(101,027
(165,128)
Cash flows from noncapital financing
activities:
Cash transferred from other funds
165,805
83,682
249,487
132,490
Net cash provided by noncapital
financing activities
165,805
83,682
249,487
132,490
Cash flows from investing activities:
Interest received from investments
59,567
1,605
61,172
52,623
Purchase of equipment
-(43,459)(43,459)
(17,027
Net cash provided by (used for)
investing activities
59,5674(
1,854)
17,713
35,596
Net increase in cash
and cash equivalents
124,345
41,828
166,173
2,958
Cash and cash equivalents at beginning
of year
1,066,274
62,973
1,129,247
1,126,289
Cash and cash equivalents at end of year
1 190 619
104,801
1,295,420
1.129.247
Reconciliation of net operating income (loss)
to net cash provided by (used for)
operating activities:
Operating income (loss)
$(126,735)
(10,863)
(137,598)
7,299
Adjustments to reconcile operating
income to net cash provided by
(used for) operating activities:
Depreciation
-
10,683
10,863
2,000
(Increase) decrease in accounts receivable
18,096
-
18,096
(141,046)
(Increase) decrease in prepaid insurance
7,612
-
7,612
(7,612)
(Decrease) increase in accounts payable
-
-
-
(25,769
Net cash provided by (used for)
operating activities
101 027
-
101 027
165128
Noncash investing, capital and financing activities:
During the fiscal year ended June 30, 2001, there were no noncash investing, capital or financing
activities.
57
i
i
i
i
1
GENERAL FIXED ASSETS ACCOUNT GROUP
58
CITY OF DIAMOND BAR
Comparative Schedule of General Fixed Assets by Source
June 30, 2001
General fixed assets:
F'VPTRTT F_1
2001 2000
Land
$ 5,169,898
5,169,898
Buildings
1,159,345
1,159,345
Improvements other than buildings
3,271,475
2,915,351
Furniture and equipment
1,519,125
1,519,884
Construction in progress
-
335,320
Total general fixed assets
$11,119,843
11,099,798
Investment in general fixed assets by source:
General fund
$ 4,152,408
4,084,059
Donations
3,734,906
3,767,949
Federal and state governments
3,219,941
3,235,202
Assessment districts
12,588
12,588
Total investment in general fixed assets $11,119,843 112099,798
W
CITY OF DIAMOND BAR
Schedule of General Fixed Assets by Function and Activity
June 30, 2001
Function and Activity
General government:
City council
Administration
City clerk
Community development
Finance
Other
Total general government
Public safety:
Sheriff
Emergency preparedness
Total public safety
Public works
Culture and recreation
Library
Total general fixed assets
Improvements Furniture
Otherthan and
Land Buildings Buildings Equipment
EXHIBIT E-2
Total
$ _ _ - 19,199 19,199
880,032 880,032
66,743 66,743
32,650 32,650
- 65,560 65,560
3.609,898 - - 11,000 3,620,898
3,609,898 - - 1,075,184
4,685,082
_ _ - 144,675
144,675
_ - - 37,463
37,463
- 182,138
182,138
_ - - 31,136
31,136
1,560,000 1,159,345 3,271,475 198,835
6,189,655
- - - 31,832
31,832
$5169,898 ]_ 159 345 3.271 475 1,519 125
_11 119.843
60
EXHIBIT E-3
CITY OF DIAMOND BAR
Schedule of Changes in General Fixed Assets by Function and Activity
Year ended June 30, 2001
Public safety:
Sheriff
Balance at
972
-
Balance at
Function and Activity
June 30, 2000
Additions
Deletions
June 30, 2001
General government:
179,642
2,496
-
182,138
City council
$ 12,900
6,299
-
19,199
Administration
900,049
60,193
80,210
880,032
City clerk
65,618
1,125
-
66,743
Community development
32,650
-
-
32,650
Finance
66,678
3,382
4,500
65,560
Other
3,620,898
-
-
3,620,898
Total general government
4,698,793
70,999
84,710
4,685,082
Public safety:
Sheriff
143,703
972
-
144,675
Emergency preparedness
35,939
1,524
-
37,463
Total public safety
179,642
2,496
-
182,138
Public works
29,211
4,855
2,930
31,136
Culture and recreation
6,159,725
31,393
1,463
6,189,655
Library
32,427
-
595
31,832
Total general fixed assets
$11 099798
109 743
89 698
11.119.843
61
n
Table 1
' City of Diamond Bar
General Government Expenditures by Function (1)
' Since Incorporation in April, 1989
(unaudited)
'
Fiscal
Year
General
Government`
Public
Safety
Public
Works
Culture &
Recreation
Capital
Outlay*
Debt
Service
Total
$24,000,000
1989-90
$2,509,540
$3,235,362
$1,143,795
$357,604
$1,027,049
$90,842
$8,364,192
1990-91
3,322,753
3,600,879
1,397,501
603,997
949,540
0
9,874,670
1991-92
2,923,206
3,794,887
1,673,144
740,687
359,931
0
9,491,855
'1992-93
1993-94
2,963,968
2,456,056
3,478,006
3,819,724
2,094,910
2,310,313
822,559
976,957
1,876,098
1,638,409
100,000
564,790
11,335,541
11,766,249
1994-95
2,270,162
4,099,515
2,678,261
1,072,288
1,726,067
108,780
11,955,073
1995-96
2,319,801
4,110,104
2,372,404
1,127,136
1,579,421
104,930
11,613,796
1996-97
2,615,272
4,095,518
2,279,731
1,270,617
1,541,307
10,320
11,812,765
1997-98
3,145,257
4,094,401
2,402,426
1,666,198
5,189,027
28,064
16,525,373
1998-99
2,895,986
4,738,375
2,839,789
1,489,708
10,666,740
106,440
22,737,038
'1999-00
4,071,192
4,654,187
2,679,598
1,805,489
6,397,292
305,090
19,912,848
2000-01
4,159,392
4,960,517
2,679,692
1,898,087
3,131,469
3,526,460
20,355,617
t
i
(1) Includes General, Special Revenue and Capital Project Funds.
-Note: General Government includes Community Development Expenditures
Capital Outlay includes Cost of Property sold.
' Source: City Finance Department
1
62
Total General Fund Expenditures
$24,000,000
$22,000,000
$20,000,000
$18,000,000
E
$16,000,000
$14,000,000
° $12,000,000'',
2 $10.000.000
$8,000,000
$6,000,000
$4,000.000
$2,000,000.:
$0
}r
-
(
}?
41
a
1989-90
1990-91
1991-92 1992-93 1993-94 1994-95 1995-96 1996-97
1997-98 1998-99 1999-00 2000-01
Fiscal Year
(1) Includes General, Special Revenue and Capital Project Funds.
-Note: General Government includes Community Development Expenditures
Capital Outlay includes Cost of Property sold.
' Source: City Finance Department
1
62
Table 2
City of Diamond Bar
General Government Revenues by Source (1)
Since Incorporation in April, 1989
(unaudited)
Fiscal
Year
Taxes*
Special
Assessments
Licenses
& Permits
Inter-
Governmental
Fines &
Forfeitures
Use of Money
& Property
Other
Revenue
Total
1989-90
$3,497,401
$409,454
$841,525
$5,271,606
$193,852
$440,520
$8,313
$10,662,671
1990-91
4,409,302
422,038
597,771
5,993,281
281,891
506,081
55,307
12,265,671
1991-92
4,593,790
466,369
864,260
5,067,309
97,730
578,340
27,078
11,694,876
1992-93
4,494,173
469,671
724,694
5,910,715
123,242
451,077
101,305
12,274,877
1993-94
5,060,850
499,030
965,835
5,539,046
187,430
466,209
38,372
12,756,772
1994-95
5,174,343
476,148
881,588
5,640,400
253,824
732,693
56,399
13,215,395
1995-96
5,538,406
538,896
1,066,475
5,735,096
261,138
863,855
50,787
14,054,653
1996-97
5,708,029
530,375
1,417,073
6,354,150
176,267
1,005,683
42,856
15,234,433
1997-98
5,943,775
561,772
1,247,155
9,178,049
219,075
1,166,554
1,329,957
19,646,337
1998-99
6,359,624
553,443
2,147,195
6,535,812
573,449
1,191,305
6,159,240
23,520,068
1999-00
8,006,841
547,041
1,666,726
7,713,344
556,527
1,395,785
59,443
19,945,707
2000-01
7,229,142
547,407
2,012,263
7,131,505
509,676
1,672,384
92,227
19,194,604
(1) Includes General, Special Revenue and Capital Project Funds.
Note: 1991-1992 "Other Revenue includes &179,679 developer fees collected in the Special Revenue Fund.
*Note: Taxes category includes Charges for Services.
"Note: Other Revenue includes proceeds from sale of property.
Source: City Finance Department
63
Total General Fund Revenues
$24,000,000
$22,000,000
$20,000,000
-'
$18,000,000
$16,000,000
$14,000,000
° $12,000,00051.
g"
51..
2 $10,000,000
xt
$8,000,000'
$6,000,000
$4,000,000
'
$2,000,0003e
r.
$0
1989-90
1990-91
1991-92
1992-93 1993-94
1994-95 1995-96
1996-97
1997-98
1998-99
1999-00
2000-01
Fiscal Year
(1) Includes General, Special Revenue and Capital Project Funds.
Note: 1991-1992 "Other Revenue includes &179,679 developer fees collected in the Special Revenue Fund.
*Note: Taxes category includes Charges for Services.
"Note: Other Revenue includes proceeds from sale of property.
Source: City Finance Department
63
11
Table 3
City of Diamond Bar
Secured Property Tax Levies and Collections
Since Incorporation in April, 1989
(unaudited)
Fiscal
Year
Total
Current Levy
Total Current
Collections
Percentage of
Levy Collected
Deliquent Tax
Receivables
1989-90
$908,401
$835,873
92.02%
$72,528
1990-91
1,089,679
1,013,572
93.02%
76,107
1991-92
1,232,346
1,144,019
92.83%
88,327
1992-93
1,117,482
1,025,382
91.76%
92,100
1993-94
1,180,435
818,467
69.34%
361,968
1994-95
1,804,068
1,625,911
90.12%
178,157
1995-96
1,796,593
1,711,983
95.29%
84,610
1996-97
1,809,197
1,625,252
89.83%
183,945
1997-98
1,781,264
1,680,816
94.36%
100,448
1998-99
1,810,266
1,758,764
97.16%
51,502
1999-00
1,904,915
1,813,904
95.22%
91,011
2000-01
1,954,530
1,847,817
94.54%
106,713
'Note: The City of Diamond Bar settled a property tax lawsuit with Los Angeles County that
resulted in additional property tax payments totalling $1,882,789. The funds were received in
three (3) payments dated February 1994, August 1994 and August 1995. These amounts are
not included in the above figures as they were associated with the initial property tax transfer
at the date of incorporation.
Source: Los Angeles County Auditor/Controller.
64
Total Property Tax Collections
$2,000,000
$1,800,000
$1,600,000
$1,400,000
C: $1,200,000
W $1,000,000
0 $800,000
$600,000
-.
$400,000
$200,000
$0'
1989- 1990- 1991- 1992- 1993- 1994- 1995- 1996- 1997-
1998-
1999-
2000-
90 91 92 93 94 95 96 97 98
99
00
01
Fiscal Year
'Note: The City of Diamond Bar settled a property tax lawsuit with Los Angeles County that
resulted in additional property tax payments totalling $1,882,789. The funds were received in
three (3) payments dated February 1994, August 1994 and August 1995. These amounts are
not included in the above figures as they were associated with the initial property tax transfer
at the date of incorporation.
Source: Los Angeles County Auditor/Controller.
64
City of Diamond Bar
Assessed and Estimated Actual Values of Taxable Property
Since Incorporation in April, 1989
(unaudited)
Fiscal
Year
Secured
Gross Value
Unsecured
Gross Value
Public
Utility
Exemptions
Total
Percentage
Increase
1989-90
$2,663,648,618
$0
$0
$0
$2,663,648,618
13.54%
1990-91
2,926,368,105
0
827,618
5,409,199
2,921,786,524
9.69%
1991-92
3,285,467,698
40,698,263
692,390
10,921,667
3,315,936,684
13.49%
1992-93
3,493,803,851
45,032,160
0
27,932,643
3,510,903,368
5.88%
1993-94
3,536,453,242
49,709,273
844,313
25,119,688
3,561,887,140
1.45%
1994-95
3,619,436,021
57,158,841
820,862
33,523,553
3,643,892,171
2.30%
1995-96
3,659,337,876
60,689,091
825,138
35,979,540
3,684,872,565
1.12%
1996-97
3,660,223,979
64,187,086
828,963
27,479,616
3,697,760,412
0.35%
1997-98
3,645,994,575
67,863,390
884,347
37,731,129
3,677,011,183
-0.56%
1998-99
3,730,370,102
74,441,058
876,688
38,373,706
3,767,314,142
2.46%
1999-00
3,873,275,798
63,844,054
125,921
36,494,583
3,900,751,190
3.54%
2000-01
4,098,200,125
67,438,047
116,405
40,088,648
4,125,665,929
5.77%
*1988-89 and 1989-90 estimated by using the combined unincorporated areas of Pomona Unified
School and Walnut Valley Unified School District -Source: California Muncipal Statistics
** Los Angeles County Auditor/Controller reported no Public Utility Valuations.
Source: Los Angeles County Auditor/Controller, Hdl Coren & Cone
65
Net Assessed Value
$4,500,000,000
$4,000,000,000
$3,500,000,000
$3,000,000,000
CA $2,500,000,000
$2,000,000,000
$1,500,000,000¢
$1,000,000,000
$500,000,000
�M
+
`•`
$0
1989-90 1990-91 1991-92 1992-93 1993-94 1994-95 1995-96 1996-97 1997-98 1998-99 1999-00 2000-01
Fiscal Year
*1988-89 and 1989-90 estimated by using the combined unincorporated areas of Pomona Unified
School and Walnut Valley Unified School District -Source: California Muncipal Statistics
** Los Angeles County Auditor/Controller reported no Public Utility Valuations.
Source: Los Angeles County Auditor/Controller, Hdl Coren & Cone
65
Table 5
City of Diamond Bar
Property Tax Rates -All Direct and Overlapping Governments
(Per$100 of Assessed Valuation)
Since Incorporation in April, 1989
(unaudited)
'
Fiscal
Year
General
Levy
Los Angeles
County
Walnut Valley
School District
Walnut Valley
Water District
L.A County
Flood Control
L.A County
Sanitation
Metropolitan
Water District
Total
1989-90
--
--
--
--
--
--
--
Not Available
2.0000000
1.0000000
0.0021040
0.1597230
0.0578770
0.0057860
0.0007470
0.0097000
1.2359370
'1990-91
1991-92
1.0000000
0.0018880
0.0404290
0.0516750
0.0053760
0.0002090
0.0089000
1.1084770
1992-93
1.0000000
0.0014090
0.0974170
0.0481650
0.0033970
0.0002060
0.0089000
1.1594940
1.0000000
0.0017130
0.0863570
0.0448070
0.0042120
0.0000000
0.0089000
1.1459890
'1993-94
1994-95
1.0000000
0.0019930
0.0649030
0.0000000
0.0060410
0.0000000
0.0089000
1.0818370
1995-96
1.0000000
0.0018140
0.0089866
0.0000000
0.0009630
0.0000000
0.0089000
1.0206636
1996-97
1.0000000
0.0016040
0.0850380
0.0000000
0.0019910
0.0000000
0.0089000
1.0975330
1.2500000
1.0000000
0.0015840
0.1025300
0.0000000
0.0021970
0.0000000
0.0089000
1.1152110
'1997-98
1998-99
1.0000000
0.0014510
0.0694610
0.0000000
0.0019530
0.0000000
0.0089000
1.0817650
1999-00
1.0000000
0.0014220
0.0784890
0.0000000
0.0017650
0.0000000
0.0089000
1.0905760
1.0000000,
0.7500000
0.5000000
0.2500000
0.0000000
2000-01
1.0000000
0.0013140
0.0884030
0.0000000
0.0015520
0.0000000
0.0088000
1.1000690
'
`
i
i
11
*Note: Property tax rates based on a typical tax rate area.
ISource: Los Angeles County Auditor/Controller, Hdl Coren & Cone
66
Typical Property Tax Rates
(Percent of Assessed Value)
2.0000000
1.7500000
1.5000000
1.2500000
1.0000000,
0.7500000
0.5000000
0.2500000
0.0000000
a
i
`
,
1989-90 1990-91
1991-92 1992-93 1993-94 1994-95 1995-96 1996-97 1997-98 1998-99
1999-00
2000-01
Fiscal Year
*Note: Property tax rates based on a typical tax rate area.
ISource: Los Angeles County Auditor/Controller, Hdl Coren & Cone
66
City of Diamond Bar
Principal Taxpayers
June 30, 2001
(unaudited)
Taxpayer
Primary Use
IRPM Muller Associates LLC
Commercial
M & H Realty Partners II
Commercial
Diamond Bar Business Associates
Commercial
Martin Brattrud Properties
Commercial
HR Barros Family Limited Partnership
Commercial
Shea Homes Limited Partnership
Industrial
Lakeview Village Corporation
Commercial
Arden Realty Finance III L.L.0
Commercial
Kilroy Realty Limited Partnership
Industrial
Diamond Bar Hotel Fund Limited
Commercial
67
1999-2000
Assessed Valuation
Percentage of Total
Net Assessed Valuation
$21,624,000
0.517%
19,006,800
0.455%
15,495,213
0.371%
13,889,845
0.332%
13,668,000
0.327%
11,827,729
0.283%
11,611,777
0.278%
10,648,728
0.255%
8,482,761
0.203%
7,780,677
0.186%
134,035,530 3.206%
City of Diamond Bar
Computation of Legal Debt Margin
June 30, 2001
(unaudited)
Assessed Valuations:
Assessed Value
Add Back: Exempt Property
Total Assessed Value
Legal Debt Margin:
Debt limitations -15% of Total Assessed Value*
Debt Applicable to Limit
Total Bonded Debt
Less: Special Assessment Bonds
Revenue Bonds
Available for Repayment of General Obligation Bonds
Total Debt Applicable to Limitation
Legal Debt Margin
The City of Diamond Bar has no bonded indebtness.
*Section 43605 of the California Government Code
Source: City Finance Department, Hdl Coren & Cone
M
$ 4,125,665,929
40,088,648
$ 4,165,754,577
$ 624,863,187
C
$ 624,863,187
Table 7
City of Diamond Bar
Computation of Direct and Overlapping Debt
June 30, 2001
(unaudited)
Los Angeles County Detention Facilities 1997 Debt Svc
LA Co Flood Control (Storm Drain Bond No 4) DS
Flood Control Ref. Bonds 1993 Debt Service
*Metropolitan Water District Three Valley Area 1112
*Metropolitan Water District Three Valley Orig Area
Pomona Unified School District Ref Ser 1997 A DS
Pomona Unified SD 2000 Refund Series A Debt Servic
Pomona Unified SD 1998 Series C Debt Service
Walnut Valley Unified SD 2000 Series A DS
Walnut Valley Unified SD Refund Series 1997 A DS
Total Gross Direct and Overlapping Bonded Debt
2000-2001 Assessed Valuation: $ 3,620,226,177
Debt to Assessed Valuation Ratios:
Gross Bonded % Applicable Debt @
Debt Balance To City 6/30101
$42,375,000
0.721
$305,524
17,930,000
0.735
131,786
5,710,000
0.735
41,969
527,480,000
0.588
3,101,582
527,480,000
0.588
3,101,582
48,750,000
25.545
12,453,188
20,965,000
25.545
5,355,509
10,000,000
25.545
2,554,500
7,000,000
72.358
5,065,060
43,112,719
72.358
31,195,501
$
63,306,201
Direct Debt 0.00%
Overlapping Debt 1.75%
Total Debt 1.75%
Report reflects general obligation debt which is being repaid through voter -approved indebtness.
It excludes, mortgage revenue, tax allocation bonds, interim financing obligations, non -bonded
capital lease obligations and certificates of participation.
This fund is a portion of a larger agency, and is responsible for debt in areas outside the city.
Source: City Finance Department, Hdl Coren & Cone
City of Diamond Bar
Table 9
Schedule of Insurance
June 30, 2001
'
(unaudited)
Type of Coverage
Limits/Deductibles
Insurer Policy period
Liability:
General Liability, Automobile Liability,
$50,000,000 limit each occurrence,
Self Insured Program/ 07/1/01 -Until
Bodily Injury, Property Damage,
$50,000,000 annual aggregate.
California Joint Powers suspended or
'
Personal Injury.
Retained loss of $30,000 per
Insurance Authority. terminated.
occurrence.
'
Special Liability:
Errors and ommissions, Employment
$50,000,000 limit each occurrence,
Self Insured Program/ 07/1/01 -Until
Practices injury, Contractual Liability
$50,000,000 annual aggregate.
California Joint Powers suspended or
injury, Broadcast/Publication injury
Retained loss of $30,000 per
Insurance Authority. terminated.
Employee Benefits, Administration
occurrence.
injury, Discrimination injury.
'
Pollution & Remediation Legal Liability:
Scheduled property, streets, storm
CJPIA Limit $50,000,000 for 3 years.
Self Insured Program/ 07/01/00-07/01/03
drains, approved underground tanks &
$10,000,000 per member. Self insur-
California Joint Powers
'
non -owned disposal sites.
ed retention $50,000 per occurrence.
Insurance Authority.
Property:
All -Risk, including buildings, contents,
$100,000,000 per occu rence,
Robert F. Driver Assoc. 12131/00-12/31/01
'
garaged vehicles, contractor's equip-
deductible of $5,000 per occurrence.
ment, fine arts, rental income and other
miscellaneous extentions of coverage.
'
Automobile:
Automobile Physical Damage
$100,000,000 per occurence,
Robert F. Driver Assoc. 12/31/00-12/31/01
deductible of $1,000 per occurrence
Crime:
Public Employee Blanket
Fidelity Bond -
Faithful Performance Bond
$1,000,000 limit, deductible of
Robert F. Driver Assoc. 01/01/01-04/01/02
Coverage 'O'
$2,500 per occurrence
Depositor's Forgery
$1,000,000 limit, deductible of
Robert F. Driver Assoc. 01/01/01-04/01/02
'
Coverage 'B'
$2,500 per occurrence
Crime- Money & Securities
$1,000,000 limit, deductible of
Robert F. Driver Assoc. 01/01/01-04/01/02
'
Coverage 'C'
$2,500 per occurrence
Computer Fraud
$1,000,000 limit, deductible of
Robert F. Driver Assoc. 01/01/01-04/01/02
Coverage 'F'
$2,500 per occurrence
Worker's Compensation:
'
Work related injury/illness claims for
temporary and permanent disability.
California Statutory limit; $1,000,000
employers liability incl defending costs.
State Compensation 10101/00-10/01/01
Insurance Fund
Special Events:
Tenants/Users for Property
$1,000,000 per occurrence and
Robert F. Driver Assoc. 04/01/01-04/1/02
'
damage/bodily injury
aggregate per event. $5,000 medical
expense limit.
70
Source: City Finance Department
City of Diamond Bar
Demographic and Miscellaneous Statistical Information
June 30, 2001
(unaudited)
Date of Incorporation.................................................................................. April 18, 1989
Formof Government.................................................................................. Council -Manager
Area.................................................................................. 14.9 Square miles
Milesof Streets.................................................................................. 137
Employees(full-time) ....................................................................I............. 41
Employees(part-time) ................................................................................ 53
Fire Protection
(Los Angeles County Consolidated Fire protection District)
Numberof Stations.................................................................................. 3
Numberof Officers.................................................................................. 36
Sewers:
SanitarySewers.................................................................................. 146.88
StormSewers.................................................................................. 31.95
Recreation & Culture:
CommunityCenters.................................................................................1 11
Parks..................................................................................
Park Acreage (developed).................................................................................. 60.9
Park Acreage (undeveloped.................................................................................. 81.5
Education:
ElemantarySchools (K-6)..................................................................................
7
MiddleSchools (6-8)..................................................................................
3
JrHigh Schools (7-8)..................................................................................
3
HighSchools (9-12)..................................................................................
2
Population:'
Date
Population
Percentage Increase
1990
53,672
-10.55%
1991
53,596
-0.14%
1992
53,576
-0.04%
1993
54,315
1.38%
1994
54,507
0.35%
1995
54,284
-0.41%
1996
56,003
3.17%
1997
56,659
1.17%
1998
57,271
1.08%
1999
58,300
1.80%
2000
59,100
1.37%
2001
56,287
-4.76%
Note: 1989 population numbers are an estimate.
'Source: State of California, Department of Finance
71
i
'
City of Diamond Bar
Residential and Commercial Construction
Residential (1)
Commercial
Since
Incorporation in April, 1989
Units
Value
Units
Value
(unaudited)
1989-90
437 $
4,085,588
212 $
New Construction
'
Fiscal
Residential (1) Commercial
83
Year
Units
Value Units
Value
'
1989-90
39
$ 12,246,600 6 $
269,372
570
1990-91
24
6,989,816 17
1,528,280
1994-95
1991-92
26
13,596,000 1
500,000
1992-93
11
6,757,000 2
558,000
'
1993-94
10
6,053,000 0
0
58
1994-95
8
4,619,400 0
0
'
1995-96
1996-97
26
15
16,715,000 0
9,516,000 1
0
4,300,000
751
1997-98
66
32,539,000 0
0
'
1998-99
1999-00
88
28
36,303,000 5
18,274,000 2
21,516,000
1,706,000
2000-01
92
42,558,001 3
8,431,000
'
Alterations and Additions
Fiscal
Residential (1)
Commercial
Year
Units
Value
Units
Value
1989-90
437 $
4,085,588
212 $
4,036,302
1990-91
744
8,868,435
83
11,361,825
1991-92
1992-93
638
600
10,799,186
6,894,000
68
94
3,585,038
6,259,900
1993-94
570
5,781,300
95
4,839,400
1994-95
487
5,649,500
81
2,454,800
1995-96
651
7,285,100
52
2,460,200
1996-97
595
12,150,400
58
3,826,800
1997-98
639
8,618,400
52
2,453,000
'
1998-99
751
19,163,240
53
10,099,900
1999-00
632
8,255,650
99
8,324,100
2000-01
716
10,069,605
57
4,614,427
'
Bank Deposits
'
6/30/90
6/30/91
$
343,605,000
377,224,000
6/30/92
381,710,000
6/30/93
371,506,000
'
6/30/94
379,581,000
6/30/95
423,640,000
6/30/96
480,610,000
'
6/30/97
472,071,000
6/30/98
532,147, 000
6/30/99
533,242,000
'
6/30/00
607,018,000
(1) Includes multiple
dwellings
Source: City's Contract Building & Safety Provider, Findley Reports
'
72
Table 11
K17
City of Diamond Bar
Ratio -Unreserved General Fund Balance to Annual General Fund
Expenditures
Since Incorporation in April, 1989
(unaudited)
Unreserved Annual
Fiscal General Fund General Fund
Year Balance Expenditures Ratio
1989-90
$1,375,030
$9,600,559
0.1432
1990-91
2,200,322
8,031,932
0.2739
1991-92
3,019,852
8,208,271
0.3679
1992-93
3,305,067
8,232,941
0.4014
1993-94
5,677,619
9,329,431
0.6086
1994-95
7,711,454
8,241,463
0.9357
1995-96
9,600,649
8,446,432
1.1367
1996-97
10,755,111
8,777,410
1.2253
1997-98
12,392,358
9,401,308
1.3182
1998-99
11,446,683
10,554,029
1.0846
1999-00
13,169,183
10,900,615
1.2081
2000-01
17,335, 873
15,145,985
1.1446
Source: City Finance Department
73
General Fund Ratio
1.4000
1.2000-
N"
1.0000
0.8000
All
0.6000-
.6000
`
0.4000-
0.4000-
�Al
3
i
0.2000
a.
;.
;.
0.0000
1989-90 1990-91 1991-92 1992-93 1993-94 1994-95 1995-96 1996-97 1997-98 1998-99 1999-00 2000-01
Fiscal Year
Source: City Finance Department
73
Table 13
CITY OF DIAMOND BAR
Schedule of Credits
Year ended June 30, 2001
Name
Area of Contribution
Linda C. Lowry, City Manager
General Overview
Letter of Transmittal
David A. Doyle, Deputy City Manager
General Overview
Letter of Transmittal
Linda G. Magnuson, Finance Director
General Overview
Letter of Transmittal
Statistical Tables
Gina M. Tharani, Senior Accountant
Statistical Tables
Conrad and Associates, Certified Public Accountants, L.L.P.
Financial Statements
Notes to Financial Statements
April A. Blakey,
Communications and Marketing Coordinator
Cover and Divider Page Design
Source: City of Diamond Bar
74
(This page intentionally left blank)
CITY COUNCIL
Agenda # �V . V
Meeting Date: December 17, 2001
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manag2
<61�z�
TITLE: Exoneration of Cash Deposit in Lieu of Grading Bond in the Amount $13,680.00 for Lot
21 of Tract 24046 (1636 Derringer Lane, Country Estates).
RECOMMENDATION:
It is recommended that the City Council approve the exoneration and direct the City Clerk to notify the
owner and Wells Fargo Bank of this action.
FINANCIAL IMPACT:
This action has no fiscal impact on the City.
BACKGROUND/ DISCUSSION:
The Department of Community and Development Services is in receipt of a request for grading bond
exoneration for Lot 21 of Tract 24046 (1636 Derringer Lane, Country Estates). A grading bond (Labor
and Materials and Faithful Performance) for improvement security was required in accordance with
the Subdivision Map Act. The owner, Mr. John R. Gasparian, posted with the City a cash deposit in
lieu of the grading bond on January 27, 1998. The City contract inspector, Dewan, Lundin and
Associates, confirmed that all grading work is completed and in conformance to the grading plan. The
City finds that the owner performed all work as shown on the grading plan on file with the City.
PREPARED BY:
John L. Ilasin, Assistant Engineer
REVIEWED BY:
gr�
ames De tefano
Deputy City Manager
avid G. Liu
Director of Public Works
Attachments:.
Letter of Request, dated November 14, 2001
Date Prepared: December 10, 2001
_ - r _ //ol__ b.1 -- --- _
off, s -
- 3a y I/ -
CITY COUNCIL
Agenda # 6.5.1
Meeting Date: December 17, 2001
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manage
TITLE: Notice of Completion of the Area 3 Asphalt Rubber and Aggregate Membrane
(ARAM) Overlay Project.
RECOMMENDATION: That the City Council accept the work performed by Manhole Adjusting
Contractors, Inc. and authorize the City Clerk to file the proper Notice of Completion.
FINANCIAL IMPACT: The process of filing the Notice of Completion has no fiscal impact on the
City.
BACKGROUND: On September 4, 2001, City Council awarded the contract for the Area 3 Asphalt
Rubber and Aggregate Membrane (ARAM) Overlay Project to Manhole Adjusting Contractors, Inc.
The construction contract was awarded in the amount of $288,135.00 and a contingency of
$20,000.00 was authorized, for a total authorization of $308,135.00.
DISCUSSION: Manhole Adjusting Contractors, Inc. has completed all work required as part of
this project in accordance with the specifications approved by the City. Therefore, it is appropriate for
the City Council to accept the work and authorize the City Clerk to file the proper Notice of
Completion. The final construction contract amount for this project is $288,444.35.
PREPARED BY:
Kirk Phillips
Associate Engineer
JIEREWY:DeStefno
Deputy City M nager
Attachments: Notice of Completion
Date Prepared: December 12, 2001
David'G. Liu
Director of Public Works
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
CITY OF DIAMOND BAR
21825 EAST COPLEY DRIVE
DIAMOND BAR CA 91765-4177
ATTENTION: CITY CLERK
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion.
Notice is hereby given that:
I. The undersigned is the owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter
described:
2. The full name of the owner is City of Diamond Bar
3. The full address of the owner is 21825 East Cooley Drive
Diamond Bar, CA 91765
4. The nature of the interest or estate of the owner is; In fee.
(If other than fee, strike "In fee" and insert, for example, "purchaser under contract of purchase." or "lessee")
5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common
are: NAMES ADDRESSES
6. A work of improvement on the property hereinafter described was completed on October 12,2001— The work done was:
Area 3 Asphalt Rubber and Aeereeate Membrane (ARAM) Overlay Proiect
7. The name of the contractor, if any, for such work of improvement was Manhole Adiustine Contractors, Inc.
September 4 2001
(If no contractor for work of improvement as a whole, insert "none") (Date of Contract)
8. The property on which said work of improvement was completed is in the City of Diamond Bar, County of Los Angeles, State of
California, and is described as follows Area 3 Asphalt Rubber and Aegreeate Membrane (ARAM) OverlaV Proiect
9. The street address of said property is "none"
(If no street address has been officially assigned, insert "none")
CITY OF DIAMOND BAR
Dated:
Verification for Individual Owner
Signature of owner or corporate officer of owner named in paragraph 2 or his agent
VERIFICATION
I, the undersigned, say: I am the Director of Public Works the declarant of the foregoing
("resident of', Manager of', "A partner of', "Owner of', etc.)
notice of completion; I have read said notice of completion and know the contests thereof; the same is true of my own knowledge.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on , 20 _, at Diamond Bar California.
(Date of signature) (City where signed)
(Personal signature of the individual who is swearing that the contents of
the notice of completion are true)
CITY COUNCIL
Agenda # �;.S .. Z
Meeting Date: December 17, 2001
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Managelo
TITLE: Notice of Completion of the 2000-2001 Community Development Block Grant (CDBG)
Sidewalk Improvement Project.
RECOMMENDATION:
It is recommended that the City Council accept the work performed by Kalban, Inc. and authorize the
City Clerk to file the proper Notice of Completion.
FINANCIAL IMPACT:
The process of filing the Notice of Completion has no fiscal impact on the City.
BACKGROUND:
The City Council awarded the construction contract to Kalban, Inc. on May 15, 2001, in an amount
not -to -exceed $76,762.50. Furthermore, it was recommended that the City Council authorize a
contingency amount of $8,000.00 for project change orders. The Public Works Division authorized the
Notice to Proceed with the project on September 10, 2001.
DISCUSSION:
The sidewalk improvement was installed in accordance with the contract specifications as well as the
accessibility requirements of the Americans with Disabilities Act (ADA). The specifications also
required construction of a concrete block slough wall along the sidewalk improvement for protection
from slope erosion. After the clear and grub stage, staff determined that the wall could be modified
and quantity of wall reduced. A contract change order incorporating the wall modification and
reduction in quantity was issued by staff to the contractor. The final construction contract amount is
$61,145.92.
PREPARED BY:
John L. Ilasin, Assistant Engineer
REVIEWED BY:
Ames De efano David . Liu
Deputy City Manager Director of Public Works
Attachments: Notice of Completion
Date Prepared: December 10, 2001
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
CITY OF DIAMOND BAR
21825 E. COPLEY DRIVE
DIAMOND BAR CA 91765
ATTENTION: CITY CLERK
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion.
Notice is hereby given that:
1. The undersigned is the owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter
described:
2. The full name of the owner is City of Diamond Bar
3. The full address of the owner is _ _ 21825 E. Copley Drive
Diamond Bar, CA 91765
4. The nature of the interest or estate of the owner is;
(if other than fee, strike "In fee" and insert, for example, "purchaser under contract of purchase," or "lessee")
5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common
are: NAMES ADDRESSES
6. A work of improvement on the property hereinafter described was completed on November 26. 2001 _ The work done was:
2000-2001 Community Development Block Grant (CDBG) Sidewalk Installation Project
7. The name of the contractor, if any, for such work of improvement was Kalban, Inc.
May 15 2001
(If no contractor for work of improvement as a whole, insert "none") (Date of Contract)
8. The property on which said work of improvement was completed is in the City of Diamond Bar, County of Los Angeles, State of
California, and is described as follows South Side Golden Springs Drive from Copley Drive to Gateway Center Drive
West Side Cooley Drive. and West Side Gateway Center Drive
9. The street address of said property is "none"
(If no street address has been officially assigned, insert "none")
CITY OF DIAMOND BAR
Dated:
Verification for Individual Owner
Signature of owner or corporate officer of owner named in paragraph 2 or his agent
VERIFICATION
I, the undersigned, say: I am the Director of Public Works the declarant of the foregoing
("resident of', "Manager of," "A partner of, "Owner of," etc.)
notice of completion; I have read said notice of completion and know the contests thereof; the same is true of my own knowledge.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on 20 _, at Diamond Bar California.
(Date of signature) (City when signed)
(Personal signature of the individual who is swearing that the contents of
the notice of completion are true)
Agenda # 6.6
Meeting Date: Dec. 17, 2001
CITY COUNCIL �\ �,j< Z AGENDA REPORT
,� r9Sj�i
TO: Honorable Mayor and Members of City Council
VIA: Linda C. Lowry, City Manage
TITLE: GRANT OF EASEMENT TO COX PCS ASSETS, L.L.C., FOR USE OF
EXISTING CITY OWNED ACCESS ROAD TO THE EASTGATE WATER
TANK SITE
RECOMMENDATION: It is recommended that the City Council approve the Grant of
Easement and authorize the City Manager to execute the Agreement.
FINANCIAL IMPACT: The proposed recommendation includes an annual income to the
City of $3,000 in order for Cox PCS Assets, L.L.C. to utilize the existing City owned
service road for utilities and access to the Eastgate Water Tank site.
BACKGROUND/DISCUSSION:
A service road extending from Eastgate Drive to the Walnut Valley Water District's
Eastgate Reservoir has existed for several years providing the District with access. With
the recordation of Vesting Tract Map No. 52267, ownership of the service road
transferred from the SunCal Companies to the City of Diamond Bar.
The applicant, Cox PCS Assets, L.L.C., has requested approval of a Grant of Easement
in order to utilize the existing service road for access and utilities to the Eastgate
Reservoir (water tank) site. Cox has offered a yearly fee of $3000 for the easement. A
similar Grant of Easement was previously approved for Pacific Bell Wireless in July
2000, also in the amount of $3000 per year.
Cox PCS Assets, a wholly-owned subsidiary of Sprint, has negotiated a 20 -year lease
with Walnut Valley Water District to use a portion of the existing Eastgate Reservoir site
in order to construct a wireless telecommunications facility similar to that previously
approved for Pacific Bell Wireless. The proposed antennas are designed to be mounted
upon the side of the water tank and painted to match in conformance with the City's
Telecommunication Facilities Ordinance. An equipment cabinet will be located adjacent
to the tank. Cox will install additional underground electrical and telephone utilities in the
service road for the telecommunication facility. Cox will restore the service road to its
present condition upon completion of the construction and will be responsible for the
repair of any damage to the road or utilities underneath. The project will require an
Administrative approval from Planning staff, which is contingent upon the Council's
approval of the Grant of Easement. The project will commence as soon as the City
grants all project approvals.
service road for the telecommunication facility. Cox will restore the service road to its
present condition upon completion of the construction and will be responsible for the
repair of any damage to the road or utilities underneath. The project will require an
Administrative approval from Planning staff, which is contingent upon the Council's
approval of the Grant of Easement. The project will commence as soon as the City
grants all project approvals.
Prepared By: Linda Smith, Development Services Assistant
Reviewed By:
*M—�—p
Jam DeStefan , Deputy City Manager
Attachments:
1. Grant of Easement;
2. Aerial;
3. Proposed site plan.
D:WORD-LINDA/CC-2001/GRANT OF EASEMENT...
2
RECORDING REQUESTED BY AND
WHEN RECORDED MAIL TO:
CITY CLERK
CITY OF DIAMOND BAR
21825 E. COPLEY DRIVE
DIAMOND BAR, CA 91765
SPACE ABOVE THIS LINE FOR RECORDERS USE
GRANT OF EASEMENTS
(Access and Utilities)
This GRANT OF EASEMENTS is made as of this day of , 2001, by and
between CITY OF DIAMOND BAR, a municipal corporation ("Grantor"), and COX PCS
ASSETS, L.L.C., a Delaware limited liability company ("Grantee").
RECITALS
A. Grantor owns that certain real property located in the County of Los Angeles,
State of California, described in Exhibit "A" attached hereto (the "Property") which includes
that certain real property described in Exhibit "B" attached hereto (the "Easement Area").
B. Grantee is leasing, or intends to lease, a portion of that certain real property
described on Exhibit "C" attached hereto (the "Premises") for purposes of operating certain
mobile/wireless communications facilities ("Grantee's Facilities"). Grantor wishes to grant to
Grantee certain easements over, under and across the Easement Area pursuant to this
instrument, for use in connection with Grantee's use of the Premises and operation of
Grantee's Facilities.
AGREEMENT
NOW, THEREFORE, in consideration of the foregoing recitals and other valuable
consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree
as follows:
1. Grant of Easements. Grantor does hereby grant to Grantee the following
easements for the benefit of Grantee and Grantee's successors in interest, assigns, agents,
contractors, employees, lessees, sublessees and licensees (collectively, the "Permitted Users") :
(a) Access Easement. A nonexclusive easement ("Access Easement") over
and across the Easement Area for vehicular and pedestrian ingress and egress to and from the
Premises; and
G.',CLIEVTSJSB\SPRINTSouthem Ca fomta BemardinoS6-54-XC-475(A)\Cityo(Diamond Bar Easement l.wpd
Octooer 29. 2001
(h) Utili Easement. A nonexclusive easement ("Utility Easement") over,
across and under the Easement Area for purposes of installing, maintaining, repairing,
replacing and using utility facilities and related improvements to be utilized by Grantee in
connection with Grantee's use of the Premises including, without limitation, electrical and
telephone facilities.
2. Consideration. Grantee shall pay Grantor in advance to Grantor's address
specified in Section 6, Notices, the sum of Three Thousand and no/100 Dollars ($3,000.00)
annually ("Consideration Fee") commencing on 2001. All payments
due under this Easement, including Consideration, are conditioned upon Grantor and
Grantee executing this Easement, and Grantee receiving a completed Substitute W-9 Form
from Grantor.
3. Maintenance and Repair. Grantor shall be responsible for the maintenance and
repair of the Easement Area. Notwithstanding the foregoing, following installation of
Grantee's utility improvements, Grantee shall restore the Easement Area to the condition the
Easement Area was in prior to any work performed by Grantee, and Grantee shall be
responsible for repairing any damage to the Easement Area caused by Grantee or any other
Permitted Users.
4. Termination. The Utility Easement and Access Easement shall terminate
concurrently with the expiration or earlier termination of Grantee's leasehold interest in the
Premises. Upon termination, Grantee shall, at Grantor's request, execute and record in the
public records for the county in which the Easement Area is located a quitclaim deed
relinquishing all its easement rights hereunder.
5. Binding on Successors. The easement granted herein shall be appurtenant to
the Premises and shall encumber and run with the Easement Area until terminated as
provided herein.
6. Notices. Any notice or demand required to be given herein shall be made by
certified or registered mail, return receipt requested, or reliable overnight mail to the address
of the respective parties set forth below:
If to Grantee:
Sprint PCS
4683 Chabot Drive, Suite 100
Pleasanton, CA 94588
Attn: Property Specialist, San Bernardino County
SB -54 -XC -475(A)
G.ICLIENTWSB�SPRINTSoutnern Calif. an 8ernardmo6B-54-XC-475(A)1CIty of Diamond Bar Easement l.wpd
October 29. 2001
with copy to:
Sprint Law Department
6391 Sprint Parkway
Mailstop: KSOPHT0101-Z2020
Overland Park, Kansas 66251-2020
Attention: Sprint PCS Real Estate Attorney
If to Grantor:
City of Diamond Bar
21660 East Copley Drive, Suite 100
Diamond Bar, CA 91765
Grantor or Grantee may from time to time designate any other address for this purpose
by written notice to the other party.
IN WITNESS WHEREOF, Grantor and Grantee have executed this Grant of
Easements so as to be effective on the day and year first above written.
GRANTOR
CITY OF DIAMOND BAR,
a municipal corporation
By. -
Name:
Title:
By. -
Name:
Title:
GRANTEE
COX: COX PCS ASSETS, L.L.C.,
a Delaware limited liability company
Kelly Gamble
Its.- Regional Director
Development
ACKNOWLEDGMENTS ATTACHED
GACLIENTS\JSB\SPRINTISouthem CahfomiaSan Be1ardino6B-54-XC-4751A)\City of Diamond Bar Easement Ipd
October 29, 2001
of Site
STATE OF CALIFORNIA )
ss.
COUNTY OF )
On this —day of 2 00 1, before me,
a Notary Public in and for said State and County, personally appeared
, personally known to me (or
proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the same
in his/her/their authorized capacity(ies) , and that by his/her/their signature (s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
STATE OF CALIFORNIA
ss.
COUNTY OF
Witness my hand and official seal
Notary Public in and for said State and County
On this _ day of , 2001, before me, a
Notary Public in and for said State and County, personally appeared
, personally known to me (or
proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the same
in his/her/their authorized capacity (ies) , and that by his/her/their signature (s) on the instrument the
person (s) , or the entity upon behalf of which the person (s) acted, executed the instrument.
Witness my hand and official seal
Notary Public in and for said State and County
EXHIBIT A
LEGAL DESCRIPTION OF OWNER'S PROPERTY
The Property of which the Easement Area is a part is legally described as follows:
APN: 8701-047-012 AND 013
All that real property located in the State of California, County of Los Angeles, described as
follows:
LOTS 50 AND 51 OF TRACT NO. 42576, IN THE CITY OF DIAMOND BAR, COUNTY OF LOS
ANGELES, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 1085, PAGE(S) 38
THROUGH 43 INCLUSIVE OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID
COUNTY,
EXCEPT THEREFROM ALL OIL, GAS, MINERALS AND OTHER HYDROCARBON SUBSTANCES,
LYING BELOW A DEPTH OF 500 FEET, WITHOUT THE RIGHT OF SURFACE ENTRY, AS
RESERVED IN DEED RECORDED DECEMBER 24, 1981 AS INSTRUMENT NO. 81-1263075, AND IN
VARIOUS DEEDS OF RECORD.
Grantor Initials
Grantee Initials
EXHIBIT B CON'TLNtTED
LEGAL DESCRIPTION OF THE EASEMENT
That portion of the above described strip of land from
the Point of Beginning to "Point A" shall be 15.00 feet
wide lying 7.50 feet on each side of the above described
center line.
That portion of the above described strip of land from
"Point A"
boundary to the Point of Ending in the Northwesterly
of said Lot 51 shall be 20.00 feet wide lying
10.00 feet on each side of the above described center
line.
Parcel 2 (Pipeline & Ingress -Egress)
That portion of said Lot 51 within the
described boundaries: following
Beginning at the Westerly terminus of that certain
course in the Northerly line of Lot 27 of said Tract No.
42577 having a bearing and distance of North 70° 00' 00"
West 85.16 feet; thence North 700 00' 00" West along the
Westerly prolongation of said certain course 29.09 feet
to the Northeasterly line of the above described Parcel
1; thence Southeasterly along said Northeasterly line to
the Westerly line to the Point of Beginning.
Parcel 3 (Pipeline & In ress/E ress)
That portion of said Lot 51 within the following
described boundaries:
Beginning at the Southerly terminus of that certain
course in the Northeasterly line of Lot 28 of said Tract
No. 42577 having a bearing and distance of North 221 45'
00" West 20.00 feet, said Southerly terminus also being
a point on the Westerly line of the above described
Parcel 1; thence North 22° 45' 00" West along said
Northeasterly line and its Northwesterly prolongation
25.04 feet to the Southwesterly line of said Parcel 1;
thence Southeasterly and Southerly along the
Southwesterly and Westerly lines of said Parcel 1 to the
Point of Beginning.
EXHIBIT B
LEGAL DESCRIPTION OF THE EASEMENT
Parcel 1 (Pipeline & Ingress/Egress) (See Exhibit "A" attached)
That portion of Lot 51 of Tract No. 42576 as shown on
nap filed in Book 1085 , Pages 38 through 43 ,
inclusive of Maps, in the office of the Recorder of the
County of Los Angeles within a strip of land of various
width segments the center line of which is described as
follows:
Beginning at the intersection of the Northerly line of
Eastgate Drive as shown on said map with a line parallel
with and 7.50 feet Easterly measured at right angles
from the Easterly line of Lot 28 of Tract No. 42577 as
shown on map filed in Hook 1085 , Pages 22 through
26 , of said Maps; thence North 16' 45' 00" East
along said parallel line 111.92 feet to a point hereby
designated "Point A"; thence North 54' 47' 30" West
151.06 feet to the beginning of a tangent curve concave
Southwesterly and having a radius of 250.00 feet; thence
Northwesterly along said curve through a central angle
of 13' 43' 10" a distance of 59.86 feet; thence North
68' 30' 40" West 143.66 feet to the beginning of a
tangent curve concave southerly and having a radius of
250.00 feet; thence Westerly along said curve through a
central angle of 6' 04' 00" a distance of 26.47 feet;
thence North 74' 34' 40" West 19.02 feet to the
beginning of a tangent curve concave Northerly and
having a radius of 250.00 feet; thence Westerly along
said curve through a central angle of 12' 44' 25" a
distance of 55.59 feet; thence North 61' 50' 15" West
74.77 feet to the beginning of a tangent curve concave
Northeasterly and having a radius of 250.00 feet; thence
Northwesterly along said curve through a central angle
of 4' 24' 15" a distance of 19.22 feet; thence North
57' 26' 00" West 85.55 feet to the beginning of a
tangent curve concave Southerly and having a radius of
250,00 feet; thence Westerly along said curve through a
central angle of 7' 24' 51" a distance of 32.35 feet to
a point hereby designated "Point B", a radial of said
curve to said point bears North 25' 09' 09" East; thence
continuing Westerly and Southwesterly along said curve
through a central angle of 64' 18' 29" a distance of
280.60 feet; thence South 50' 50' 40" West 52.64 feet to
the beginning of a tangent curve concave Northwesterly
and having a radius of 35.00 feet; thence Southwesterly
and Westerly along said curve through a central angle of
621 42' 16" a distance of 38.30 feet to the
Northwesterly boundary of said Lot 51.
EXHIBIT C
DESCRIPTION OF THE PREMISES
That portion of Parcel 14 as shown on Parcel Map No. 1753, in the
unincorporated territory of the County of Los Angeles, State of
California, filed on October 9, 1970, in Book 28, Page(s) 16 et seq.
of Parcels Maps, in the office of the County recorder of said County,
being described as follows:
Beginning at the Northwesterly terminus of that certain course in the
Southerly sideline of Parcel 14 shown as.having a bearing of North
440 49' 41" West and a length of 105.63 feet; thence Northwesterly
along the prolongation of said Southerly sideline North 440 49' 41"
West 187.37 feet; thence North 420 29' 00" East 505.87 feet to the
Southwesterly sideline of that 60.00 foot strip of land shown on said
Parcel Map No. 1753 as "Future Street and future Drainage Easement of
the County of Los Angeles per Document Nos. 3577 and 3578 recorded
October 9, 1970"; thence North 280 41" 000 East 30.00 feet to the
centerline of said 60.00 foot strip; thence South 610 19' 00" East
92.91 feet to the beginning of a tangent curve, concave to the West,
having a radius of 150.00 feet; thence along said curve through a
central angle of 940 02' 3911 a distance of 246.21 feet; thence tangent
to said curve, South 320 43' 39" West 164.09 feet to a tangent curve,
concave to the Northwest, having a radius of 500.00 feet; thence
Southwesterly along said last mentioned curve, through a central angle
of 120 261 40" a distance of 108.60 feet; thence tangent to said curve
South 450 10' 19" West 180.95 feet to a point that is South 440 49'
41" East 105.63 feet; from the point of beginning; thence North 440
49' 41" West 105.63 feet to the point of beginning.
Grantor Initials
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CITY COUNCIL
Agenda # �=2
Meeting Date: December 17, 2001
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
,J
VIA: Linda C. Lowry, City Manag-
TITLE: Award of Contract to California Lands da a and Design, Inc. in the amount of $19,750 for
installation of a six-foot high wrought iron fence around the perimeter of the Skate Park.
RECOMMENDATION:
It is recommended that the City Council award the contract to California Landscape and Design, Inc. in
the amount of $19,750.
FINANCIAL IMPACT:
Funds for these services are already included in the 2001/02 fiscal year budget.
BACKGROUND:
The skate park at Peterson Park opened in July 2000. Since its opening, Sheriff's Department
representatives responsible for enforcement of rules have reported that because of the open nature of
the skate park, it is difficult to enforce the safety equipment rules. Sheriff's deputies have requested that
a fence be constructed around the skate park and that the rules be changed to require all persons within
the fenced area to wear safety equipment. Approval of this contract will result in the installation of the
perimeter fence as requested by Sheriff's deputies. Staff will present an ordinance to change the rules of
the skate park at a future City Council meeting.
DISCUSSION:
Staff released an R.F.P. to seek competitive proposals for the installation of a six-foot high wrought iron
fence around the perimeter of the Skate Park, with an eight -foot wide lockable front gate. Three
proposals were received and reviewed. The proposals were received from California Landscape and
Design, Inc., Raul's Ornamental, and Customized Ornamental Iron. California Landscape and Design,
Inc. submitted the lowest responsive proposal.
PREPARED BY:
Gary A. Olivas
Recreation Superintendent
REVI Y:
B ose
Director of Community Services
.dames DeSt4no
Deputy City Manager
AGREEMENT
The following agreement is made and entered into, in duplicate, as of the date executed by
the Mayor and attested to by the City Clerk, by and between California Landscape & Design,
Inc., hereinafter referred to as the "CONTRACTOR" and the City of Diamond Bar, California,
hereinafter referred to as "CITY."
WHEREAS, pursuant to Request for Proposals, proposals were received and
reviewed; and
WHEREAS, City did accept the proposal of CONTRACTOR California
Landscape & Design, Inc., and;
WHEREAS, City has authorized the Mayor to execute a written contract with
CONTRACTOR for furnishing labor, equipment and material for the Installation of Wrought
Iron Fence around the Skate Park at Peterson Park.
NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is
agreed:
1. GENERAL SCOPE OF WORK: CONTRACTOR shall furnish all necessary
labor, tools, materials, appliances, and equipment for and do the work for the Installation of
Wrought Iron Fence around the Skate Park at Peterson Park.
The work to be performed in accordance with the contractor's proposal, dated
December 6, 2001.
2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY:
The Contractor's Proposal dated December 6, 2001, together with this written agreement, shall
constitute the contract between the parties. This contract is intended to require a complete
and finished piece of work and anything necessary to complete the work properly and in
accordance with the law and lawful governmental regulations shall be performed by the
CONTRACTOR whether set out specifically in the contract or not. Should it be ascertained
that any inconsistency exists between the aforesaid documents and this written agreement, the
provisions of this written agreement shall control.
3. TERM OF CONTRACT
The CONTRACTOR agrees to complete the work within 30 calendar days
from the date of the notice to proceed.
The CONTRACTOR agrees further to the assessment of liquidated damages in
the amount of five -hundred ($500.00) dollars for each calendar day the work remains
incomplete beyond the expiration of the completion date. City may deduct the amount
thereof from any monies due or that may become due the CONTRACTOR under this
agreement. Progress payments made after the scheduled date of completion shall not
City of Diamond Bar Page 1 Agreement
constitute a waiver of liquidated damages.
4. INSURANCE: The CONTRACTOR shall not commence work under this contract
until he has obtained all insurance required hereunder in a company or companies acceptable
to City nor shall the CONTRACTOR allow any subcontractor to commence work on his
subcontract until all insurance required of the subcontractor has been obtained. The
CONTRACTOR shall take out and maintain at all times during the life of this contract the
following policies of insurance:
Workers' Compensation Insurance: Before beginning work, the
CONTRACTOR shall furnish to the City a certificate of insurance as
proof that he has taken out full workers' compensation insurance for all
persons whom he may employ directly or through subcontractors in
carrying out the work specified herein, in accordance with the laws of
the State of California. Such insurance shall be maintained in full force
and effect during the period covered by this contract.
In accordance with the provisions of Section 3700 of the California
Labor Code, every CONTRACTOR shall secure the payment of
compensation to his employees. The CONTRACTOR, prior to
commencing work, shall sign and file with the City a certification as
fol lows:
"I am aware of the provisions of Section 3700 of the Labor Code which
requires every employer to be insured against liability for workers'
compensation or to undertake self insurance in accordance with the
provisions of that Code, and I will comply with such provisions before
commencing the performance of work of this contract."
b. For all operations of the CONTRACTOR or any sub -contractor in performing the
work provided for herein, insurance with the following minimum limits and
coverage:
1) Public Liability - Bodily Injury (not auto) $500,000 each person;
$1,000,000 each accident.
2) Public Liability - Property Damage (not auto) $250,000 each person;
$500,000 aggregate.
3) CONTRACTOR'S Protective - Bodily Injury $500,000 each person;
$1,000,000 each accident.
4) CONTRACTOR'S Protective - Property Damage $250,000 each accident;
$500,000 aggregate.
City of Diamond Bar Page 2 Agreement
5) Automobile - Bodily Injury $500,000 each person; $1,000,000 each
accident.
6) Automobile- Property Damage $250,000 each accident.
C. Each such policy of insurance provided for in paragraph b. shall:
1) Be issued by an insurance company approved in writing by City, which
is admitted to do business in the State of California.
2) Name as additional insured the City of Diamond Bar, its officers, agents
and employees, and any other parties specified in the bid documents to
be so included;
3) Specify it acts as primary insurance and that no insurance held or owned
by the designated additional insured shall be called upon to cover a loss
under the policy;
4) Contain a clause substantially in the following words:
"It is hereby understood and agreed that this policy may not be canceled
nor the amount of the coverage thereof reduced until thirty (30) days
after receipt by City of a written notice of such cancellation or reduction
of coverage as evidenced by receipt of a registered letter."
5) Otherwise be in form satisfactory to the City.
d. The policy of insurance provided for in subparagraph a. shall contain an
endorsement which:
1) Waives all right of subrogation against all persons and entities specified
in subparagraph 4.c. (2) hereof to be listed as additional insured in the
policy of insurance provided for in paragraph b. by reason of any claim
arising out of or connected with the operations of CONTRACTOR or any
subcontractor in performing the work provided for herein;
2) Provides it shall not be canceled or altered without thirty (30) days'
written notice thereof given to City by registered mail.
e. The CONTRACTOR shall, within ten (1 0) days from the date of the notice of
award of the Contract, deliver to the City Manager or his designee the original
policies of insurance required in paragraphs a. and b. hereof, or deliver to the
City Manager or his designee a certificate of the insurance company, showing
City of Diamond Bar Page 3 Agreement
the issuance of such insurance, and the additional insured and other provisions
required herein.
5. PREVAILING WAGE: Notice is hereby given that in accordance with the
provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles I and 2, the
CONTRACTOR is required to pay not less than the general prevailing rate of per diem
wages for work of a similar character in the locality in which the public works is
performed, and not less than the general prevailing rate of per diem wages for holiday
and overtime work. In that regard, the Director of the Department of Industrial
Relations of the State of California is required to and has determined such general
prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages
are on file in the Office of the City Clerk of the City of Diamond Bar, Suite 100, 21660
E. Copley Drive, Diamond Bar, California, and are available to any interested parry on
request. City also shall cause a copy of such determinations to be posted at the job
site. The CONTRACTOR shall forfeit, as penalty to City, not more than fifty dollars
($50.00) for each laborer, workman or mechanic employed for each calendar day or
portion thereof, if such laborer, workman or mechanic is paid less than the general
prevailing rate of wages hereinbefore stipulated for any work done under this
Agreement, by him or by any subcontractor under him.
6. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of Section
1777.5 of the Labor Code, and in accordance with the regulations of the California
Apprenticeship Council, properly indentured apprentices may be employed in the
performance of the work.
The CONTRACTOR is required to make contribution to funds established for the
administrative of apprenticeship programs if he employs registered apprentices or journeymen
in any apprenticeable trade on such contracts and if other CONTRACTORS on the public
works site are making such contributions.
The CONTRACTOR and subcontractor under him shall comply with the requirements
of Sections 1777.5 and 1777.6 in the employment of apprentices.
Information relative to apprenticeship standards, wage schedules and other
requirements may be obtained from the Director of Industrial Relations, ex -officio the
Administrator of Apprenticeship, San Francisco, California or from the Division of
Apprenticeship Standards and its branch offices.
7. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's
work for all workmen employed in the execution of this contract, and the CONTRACTOR and
any sub -contractor under him shall comply with and be governed by the laws of the State of
California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article
3 of the Labor Code of the State of California as amended.
City of Diamond Bar Page 4 Agreement
The CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for
each laborer, workman or mechanic employed in the execution of the contract, by him or any
sub- CONTRACTOR under him, upon any of the work hereinbefore mentioned, for each
calendar day during which the laborer, workman or mechanic is required or permitted to labor
more than eight (8) hours in violation of the Labor Code.
8. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay travel and
subsistence pay to each workman needed to execute the work required by this contract as
such travel and subsistence payments are defined in the applicable collective bargaining
agreements filed in accordance with Labor Code Section 1773.8.
9. CONTRACTOR'S LIABILITY: The City of Diamond Bar and its officers, agents
and employees ("Indemnities") shall not be answerable or accountable in any manner for any
loss or damage that may happen to the work or any part thereof, or for any of the materials or
other things used or employed in performing the work, or for injury or damage to any person
or persons, either workmen or employees of the CONTRACTOR, of his subcontractor's, or the
public, or for damage to adjoining or other property from any cause whatsoever arising out
of or in connection with the performance of the work. The CONTRACTOR shall be
responsible for any damage or injury to any person or property resulting from defects or
obstructions or from any cause whatsoever.
The CONTRACTOR will indemnify Indemnities against and will hold and save
Indemnities harmless from any and all actions, claims, damages to persons or property,
penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity,
corporation, political subdivision, or other organization arising out of or in connection with
the work, operation, or activities of the CONTRACTOR, his agents, employees, subcontractors
or invitees provided for herein, whether or not there is concurrent passive or active negligence
on the part of City. In connection therewith:
a. The CONTRACTOR will defend any action or actions filed in connection with
any such claims, damages, penalties, obligations or liabilities and will pay all
costs and expenses, including attorneys' fees incurred in connection therewith.
b. The CONTRACTOR will promptly pay any judgment rendered against the
CONTRACTOR or Indemnities covering such claims, damages, penalties,
obligations and liabilities arising out of or in connection with such work,
operations or activities of the CONTRACTOR hereunder, and the
CONTRACTOR agrees to save and hold the Indemnities harmless therefrom.
C. In the event Indemnities are made a party to any action or proceeding filed or
prosecuted against the CONTRACTOR for damages or other claims arising out
of or in connection with the work, operation or activities hereunder, the
CONTRACTOR agrees to pay to Indemnities and any all costs and expenses
incurred by Indemnities in such action or proceeding together with reasonable
City of Diamond Bar Page 5 Agreement
attorneys' fees.
So much of the money due to the CONTRACTOR under and by virtue of the contract
as shall be considered necessary by City may be retained by City until disposition has been
made of such actions or claims for damages as aforesaid.
This indemnity provision shall survive the termination of the Agreement and is in
addition to any other rights or remedies which Indemnities may have under the law.
This indemnity is effective without reference to the existence or applicability of any
insurance coverages which may have been required under this Agreement or any additional
insured endorsements which may extend to Indemnities.
CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby
waives all rights of subrogation and contribution against the Indemnities, while acting within
the scope of their duties, from all claims, losses and liabilities arising our of or incident to
activities or operations performed by or on behalf of the Indemnitor regardless of any prior,
concurrent, or subsequent active or passive negligence by the Indemnities.
10. NON-DISCRIMINATION: Pursuant to Labor Code Section 1735, no
discrimination shall be made in the employment of persons in the work contemplated by this
Agreement because of the race, color or religion of such person. A violation of this section
exposes the CONTRACTOR to the penalties provided for in Labor Code Section 1735.
11. CONTRACT PRICE AND PAYMENT: City shall pay to the CONTRACTOR for
furnishing all material and doing the prescribed work the unit prices set forth in the Price
Schedule in accordance with CONTRACTOR'S Proposal dated December 6, 2001.
12. ATTORNEY'S FEES: In the event that any action or proceeding is brought by
either party to enforce any term of provision of the this agreement, the prevailing party shall
recover its reasonable attorney's fees and costs incurred with respect thereto.
13. TERMINATION: This agreement may be terminated by the City, without cause,
upon the giving of a written "Notice of Termination" to CONTRACTOR at least thirty (30) days
prior to the date of termination specified in the notice. In the event of such termination,
CONTRACTOR shall only be paid for services rendered and expenses necessarily incurred
prior to the effective date of termination.
City of Diamond Bar Page 6 Agreement
Dm= -13-01 04:36P City of Diamond 8mv- 909 861 3117 P.07
IN WITNESS WHEREOF, the patties hereto have executed this Agreement with all the
formalities required by law on the respective dares set forth opposite their signatures.
State of California "CONTRACTOR'S" License No- -7197-lir— T (-ZZ_
A
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Date
By:
CITY OF DIAMOND BAR, CALIFORNIA
By:
Date MAYOR
ATTEST:
By:
Date CITY CLERK
CONTRACTOR'S Business Phone: t'SoS� Syg-/160)
Emergency Phone at which CONTRACTOR
can be reached at any time: (17oS) 376-6398
APPROVED AS TO FORM:
CITY ATTORNEY
City of Diamond Bar Pape 7
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Date
Agreeinaru
99CST96606 IVA CZ:SO TOOZ/CT/ZT
uc. 4597-267 273 N. Benson Ave, Upland, CA 91786
Phone 909-949-1601 Fax 909-981-93E
EEjdmae
Date:
December 6. 2001
Name:
City gfDiamond Bar
Address:
2414 Sylvan Glen Dr. Diamond Bar, Ca.
Phone:
(909) 985-2525 Fx: (909) 861-3117
Estimator:
Beou Barghman
Unit
475 Ln' 6' Tall Pre -painted Wrought Iron Fence
1 Lot 6' Tall x 8' Wide Pre -painted Wrougth Iron Double Gates
We proposic; hcreb%, to furnish material and labor - complete in accordancc with obove
Custama
The above prices. specifications and conditions are
satisfactory and are hereby accepted. You are authorized
to pt:rform tltc work specified.
Dept»it slate prior to commencement of work. Deposit 1s to be 10% of the tutal cue
Ptxgreaa payments will be due during the course of work Final baltance due upon
Am questions concerning a contractor may be referred to the Registraat, Cornractoxs' State
P.O. 130c 26000 Sacramento, CA 95826
540.011 $19,000.00
$750.00 5750.00
for the sum of. 5 19,750.OU
PcsPcctfulky submitted
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CITY COUNCIL
Agenda
Meeting Date 12-17-01
AGENDA REPORT
TO: Honorable Mayor and Members of e City Council
VIA: Linda C. Lowry, City Manag
TITLE: Award of a Consulting Services Agreement with Gary L. Neely for "As -Needed"
Governmental Affairs Consulting Services for a period of two (2) years with an optional
third year of service.
RECOMMENDATION:
It is recommended that the City Council consider a Consulting Services Agreement with Gary L.
Neely and allocate the necessary resources for the remainder of FY 2001-2002 ($21,060.00) from
General Fund Reserves.
FINANCIAL IMPACT:
The proposed Agreement is for a period of two (2) years with an optional third year of service. The
proposed Agreement would be expensed to the FY 2001-2002 Professional Services appropriation
within the Planning Division (001-5210-44210). As there are not sufficient funds presently available,
a Budget transfer of $21,060.00 from General Fund reserves is necessary to cover this expense for
the remainder of this fiscal year. The balance of the two-year Contract will be itemized within FY
2002-2003 ($38,880.00) and FY 2003-2004 ($17,820.00) budgets as necessary. The maximum
resources necessary for the two-year agreement are $77, 760.00. The optional third year will require
an additional budget allocation of $38,880.00.
C $BMW O
Mr. Neely was awarded a $14,900.00 contract in February 2001 to provide the City with professional
governmental affairs consulting services. The City Council extended the contract period and
increased the contract amount by $10,000.00 in August 2001. Services provided to the City have
included assistance regarding the Tres Hermanos Conservation Authority and other area
conservation agencies, formation of a public utility and review of an expanded Significant Ecological
Area, proposed by Los Angeles County, for properties within the our Sphere of Influence. This
proposed consulting agreement creates a new contract with Mr. Neely to maintain and expand upon
services provided to the City.
DISCUSSION:
Mr. Neely has submitted a proposal to provide continued professional Governmental Affairs
Consulting Services to the City for a period of three (3) years. The submittal suggests a set retainer
rate of $3,500.00 per month for services as outlined within the attached proposal. Said proposal
would require a total resource allocation of $126,000.00. Staff has reviewed the proposal and
recommends several modifications.
It is recommended that the term of the contract be for a period of two (2) years. The City Manager
may, at her discretion, extend the contract for one (1) additional year. In lieu of the proposed retainer,
it is recommended that services shall be established on an "as -needed" basis, as determined by the
City Manager, or her designee. It may be desirous to require the Consultant to attend meetings to
obtain information for the City and / or to represent the City's interests. A written report providing a
summary of the attended meetings and discussions therein will be provided by the consultant to
include a summary explanation of and a copy of all materials distributed.
It is further recommended that services shall be invoiced at the rate of $54.00 per hour, not to exceed
60 hours per month. The total cost for a two-year contract is estimated to require a maximum
allocation of $77,760.00 ($54.00/ hour x 60 hours x 24 months). An extension of the contract for a
third year would require an additional allocation of $38,880.00 (Total - $116,640.00).
PREPARED BY:
Date Prepared: December 13, 2001
J es DeStef no
Deputy City Manager
Attachment: Proposal
Consulting Services Agreement
FROM: GARY L. NEELY 562-923.4939 TO: JAMES DE.STEFANO DATE: 12/13/01 TIME: 3:49:10 AM PAGE 2 OF 2
It
Gary L. Neely
"All
8456 Luxor Street, Downey, California 90241 - -
5621904-1009
December 13, 2001
Mr. James DeStefano
Assistant City Manager
City of Diamond Bar
21825 E. Copley Drive
Diamond Bar, California 91765
Jim,
This is to confirm our conversation last week in which we discussed my proposal to provide
continued Professional Governmental Affairs Consulting services to the City of Diamond Bar for
the period of three years, beginning immediately, at a set retainer rate of $3,500.00 per month.
Under this proposed agreement, the City would be invoiced monthly and would agree to pay
said invoices within thirty days of the date of invoicing.
As I further understand our agreement:
I will be working as an independent contractor and not as an employee or
agent of the City.
The particulars of each of my assignments will be determined by your
office and, initially, shall focus upon me providing advice and consulting
services to Diamond Bar City Council Members and Staff regarding the
City of Industry's purchase of property in the City of Diamond Bar's SOI,
as well as matters related to the Tres Hermanos Conservation Authority,
The Rivers and Mountains Conservancy, Municipal Utility Districts,
California Water Districts, and L.A. County's General Plan Land Use
Element (SEA) revision process.
During this three year period, I would also be required to attend regularly
scheduled City of Diamond Bar City Council meetings, City of Industry
City Council meetings, Industry Urban Development Agency Board
meetings, Rivers and Mountain Conservancy Board meetings, Tres
Hermanos Conservation Authority Board meetings and, from time to time,
other governmental agency meetings as assigned by your office. With
the exception of the Diamond Bar City Council meetings, I would be
expected to collect and return to your office all relevant documentation
and paperwork distributed at these meetings.
I sincerely appreciate this opportunity to serve the citizens of the City of Diamond Bar, your
office and the members of the Diamond Bar City Council.
Respectfully,
!sl
Gary L. Neely
CONSULTING SERVICES AGREEMENT
THIS AGREEMENT is made as of December 17, 2001, by and between the City
of Diamond Bar, a municipal corporation ("City") and Gary L. Neely, ("Consultant").
RECITALS
A. City desires to utilize the services of Consultant as an independent
contractor to provide consulting services to City.
B. Consultant represents that it is fully qualified to perform such consulting
services by virtue of its experience and the training, education and expertise of its
principals and employees.
NOW, THEREFORE, in consideration of performance by the parties of the covenants
and conditions herein contained, the parties hereto agree as follows:
1. Consultant's Services.
A. Scope of Services. The nature and scope of the specific services
to be performed by Consultant are as described in Exhibit "A", dated December 13,
2001. Services shall be established on an "as -needed basis", as determined by the City
Manager, or her designee. The level of and time of the specific services to be
performed by Consultant are set forth as amended in City Council Report dated
December 13, 2001, attached hereto as Exhibit "B".
2. Term of Agreement. This Contract shall take effect December 17, 2001,
and shall continue to and including December 17, 2003, unless earlier terminated
pursuant to the provisions herein. The City Manager may, at her discretion, extend the
contract for one (1) additional year.
3. Compensation. City agrees to compensate Consultant as set forth:
Services shall be invoiced at the rate of $54.00 per hour, not to exceed 60 hours per
month. Payment will be made only after submission of proper invoices in the form
specified by City. Total payment to Consultant pursuant to this Agreement shall not
exceed SEVENTY SEVEN THOUSAND SEVEN HUNDRED SIXTY DOLLARS
($77,760.00).
4. General Terms and Conditions. In the event of any inconsistency
between the provisions of this Agreement and Consultant's proposal, the provisions of
this Agreement shall control.
5. Addresses.
City: City Manager Consultant: Gary L. Neely
City of Diamond Bar 10043 Rosecrans
21825 E. Copley Drive Bellflower, CA 90706
Diamond Bar, CA 91765
6. Status as Independent Consultant.
A. Consultant is, and shall at all times remain as to City, a wholly
independent contractor. Consultant shall have no power to incur any debt, obligation, or
liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor
any of its agents shall have control over the conduct of Consultant or any of
Consultant's employees, except as set forth in this Agreement. Consultant shall not, at
any time, or in any manner, represent that it or any of its agents or employees are in
any manner agents or employees of City.
B. Consultant agrees to pay all required taxes on amounts paid to
Consultant under this Agreement, and to indemnify and hold City harmless from any
and all taxes, assessments, penalties, and interest asserted against City by reason of
the independent contractor relationship created by this Agreement. In the event that
City is audited by any Federal or State agency regarding the independent contractor
status of Consultant and the audit in any way fails to sustain the validity of a wholly
independent contractor relationship between City and Consultant, then Consultant
agrees to reimburse City for all costs, including accounting and attorney's fees, arising
out of such audit and any appeals relating thereto.
C. Consultant shall fully comply with the workers' compensation law
regarding Consultant and Consultant's employees. Consultant further agrees to
indemnify and hold City harmless from any failure of Consultant to comply with
applicable worker's compensation laws. City shall have the right to offset against the
amount of any fees due to Consultant under this Agreement any amount due to City
from Consultant as a result of Consultant's failure to promptly pay to City any
reimbursement or indemnification arising under this Section 6.
7. Standard of Performance. Consultant shall perform all work at the
standard of care and skill ordinarily exercised by members of the profession under
similar conditions.
8. Indemnification. Consultant agrees to indemnify the City, its officers,
agents, volunteers, employees, and attorneys against, and will hold and save them and
each of them harmless from, and all actions, claims, damages to persons or property,
penalties, obligations, or liabilities that may be asserted or claimed by any person, firm,
entity, corporation, political subdivision or other organization arising out of the acts,
errors or omissions of Consultant, its agents, employees, subcontractors, or invitees,
including each person or entity responsible for the provision of services hereunder.
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In the event there is more than one person or entity named in the
Agreement as a Consultant, then all obligations, liabilities, covenants and conditions
under this Section 8 shall be joint and several.
9. Insurance. Consultant shall at all times during the term of this Agreement
carry, maintain, and keep in full force and effect, with an insurance company admitted to
do business in California and approved by the City: automotive liability insurance, with
minimum combined single limits coverage of $500,000.00. City, its officers, employees,
attorneys, and volunteers shall be named as additional insureds on the policy(ies) as to
automotive liability. The policy(ies) as to automobile liability shall provide that they are
primary, and that any insurance maintained by the City shall be excess insurance only.
A. All insurance policies shall provide that the insurance coverage
shall not be non -renewed, canceled, reduced, or otherwise modified (except through the
addition of additional insureds to the policy) by the insurance carrier without the
insurance carrier giving City thirty (30) day's prior written notice thereof. Consultant
agrees that it will not cancel, reduce or otherwise modify the insurance coverage.
B. All policies of insurance shall cover the obligations of Consultant
pursuant to the terms of this Agreement; shall be issued by an insurance company
which is admitted to do business in the State of California or which is approved in
writing by the City; and shall be placed with a current A.M. Best's rating of no less that A
VII.
C. Consultant shall submit to City insurance policy endorsements
indicating compliance with all other minimum insurance requirements above, not less
than one (1) day prior to beginning of performance under this Agreement.
Endorsements shall be executed on City's appropriate standard forms entitled
"Additional Insured Endorsement", or a substantially similar form which the City has
agreed in writing to accept.
10. Confidentiality. Consultant in the course of its duties may have access
to confidential data of City, private individuals, or employees of the City. Consultant
covenants that all data, documents, discussion, or other information developed or
received by Consultant or provided for performance of this Agreement are deemed
confidential and shall not be disclosed by Consultant without written authorization by
City. City shall grant such authorization if disclosure is required by law. All City data
shall be returned to City upon the termination of this Agreement. Consultant's covenant
under this section shall survive the termination of this Agreement. Notwithstanding the
foregoing, to the extent Consultant prepares reports of a proprietary nature specifically
for and in connection with certain projects, the City shall not, except with Consultant's
prior written consent, use the same for other unrelated projects.
11. Ownership of Materials. All materials provided by Consultant in the
performance of this Agreement shall be and remain the property of City without
restriction or limitation upon its use or dissemination by City.
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12. Conflict of Interest.
A. Consultant covenants that it presently has no interest and shall not
acquire any interest, director or indirect, which may be affected by the services to be
performed by Consultant under this Agreement, or which would conflict in any manner
with the performance of its services hereunder. Consultant further covenants that, in
performance of this Agreement, no person having any such interest shall be employed
by it. Furthermore, Consultant shall avoid the appearance of having any interest which
would conflict in any manner with the performance of its services pursuant to this
Agreement.
B. Consultant covenants not to give or receive any compensation,
monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City
as a result of the performance of this Agreement. Consultant's covenant under this
section shall survive the termination of this Agreement.
13. Termination. Either party may terminate this Agreement with or without
cause upon fifteen (15) days' written notice to the other party. However, Consultant
shall not terminate this Agreement during the provision of services on a particular
project. The effective date of termination shall be upon the date specified in the notice
of termination, or, in the event no date is specified, upon the fifteenth (15th) day
following delivery of the notice. In the event of such termination, City agrees to pay
Consultant for services satisfactorily rendered prior to the effective date of termination.
Immediately upon receiving written notice of termination, Consultant shall discontinue
performing services.
14. Personnel. Consultant represents that it has, or will secure at its own
expense, all personnel required to perform the services under this Agreement. All of the
services required under this Agreement will be performed by Consultant or under it
supervision, and all personnel engaged in the work shall be qualified to perform such
services. Consultant reserves the right to determine the assignment of its own
employees to the performance of Consultant's services under this Agreement, but City
reserves the right, for good cause, to require Consultant to exclude any employee from
performing services on City's premises.
15. Non -Discrimination and Equal Employment Opportunity.
A. Consultant shall not discriminate as to race, color, creed, religion,
sex, marital status, national origin, ancestry, age, physical or mental handicap, medical
condition, or sexual orientation, in the performance of its services and duties pursuant to
this Agreement, and will comply with all rules and regulations of City relating thereto.
Such nondiscrimination shall include but not be limited to the following: employment,
upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship.
0
B. Consultant will, in all solicitations or advertisements for employees
placed by or on behalf of Consultant state either that it is an equal opportunity employer
or that all qualified applicants will receive consideration for employment without regard
to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical
or mental handicap, medical condition, or sexual orientation.
C. Consultant will cause the foregoing provisions to be inserted in all
subcontracts for any work covered by this Agreement except contracts or subcontracts
for standard commercial supplies or raw materials.
16. Assignment. Consultant shall not assign or transfer any interest in this
Agreement nor the performance of any of Consultant's obligations hereunder, without
the prior written consent of City, and any attempt by Consultant to so assign this
Agreement or any rights, duties, or obligations arising hereunder shall be void and of no
effect.
17. Performance Evaluation. For any contract in effect for twelve months or
longer, a written annual administrative performance evaluation shall be required within
ninety (90) days of the first anniversary of the effective date of this Agreement, and
each year thereafter throughout the term of this Agreement. The work product required
by this Agreement shall be utilized as the basis for review, and any comments or
complaints received by City during the review period, either orally or in writing, shall be
considered. City shall meet with Consultant prior to preparing the written report. If any
noncompliance with the Agreement is found, City may direct Consultant to correct the
inadequacies, or, in the alternative, may terminate this Agreement as provided herein.
18. Compliance with Laws. Consultant shall comply with all applicable laws,
ordinances, codes and regulations of the federal, state, and local governments.
19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of
any one or more of the conditions of performance under this Agreement shall not be a
waiver of any other condition of performance under this Agreement. In no event shall
the making by City of any payment to Consultant constitute or be construed as a waiver
by City of any breach of covenant, or any default which may then exist on the part of
Consultant, and the making of any such payment by City shall in no way impair or
prejudice any right or remedy available to City with regard to such breach or default.
20. Attorney's Fees. In the event that either party to this Agreement shall
commence any legal or equitable action or proceeding to enforce or interpret the
provisions of this Agreement, the prevailing party in such action or proceeding shall be
entitled to recover its costs of suit, including reasonable attorney's fees and costs,
including costs of expert witnesses and consultants.
21. Notices. Any notices, bills, invoices, or reports required by this
Agreement shall be deemed received on (a) the day of delivery if delivered by hand
during regular business hours or by facsimile before or during regular business hours;
or (b) on the third business day following deposit in the United States mail, postage
prepaid, to the addresses heretofore set forth in the Agreement, or to such other
5
addresses as the parties may, from time to time, designate in writing pursuant to the
provisions of this section.
22. Governing Law. This Contract shall be interpreted, construed and
enforced in accordance with the laws of the State of California.
23. Counterparts. This Agreement may be executed in any number of
counterparts, each of which shall be deemed to be the original, and all of which together
shall constitute one and the same instrument.
24. Entire Agreement. This Agreement, and any other documents
incorporated herein by specific reference, represent the entire and integrated
agreement between Consultant and City. This Agreement supersedes all prior oral or
written negotiations, representations or agreements. This Agreement may not be
amended, nor any provision or breach hereof waived, except in a writing signed by the
parties which expressly refers to this Agreement. Amendments on behalf of the City will
only be valid if signed by the City Manager or the Mayor and attested by the City Clerk.
25. Exhibits. All exhibits referred to in this Agreement are incorporated
herein by this reference.
IN WITNESS WHEREOF, the parties have executed this Agreement as of
the date first written above.
"City"
ATTEST: CITY OF DIAMOND BAR
By: By:
Lynda Burgess, City Clerk
Approved as to form:
By:
City Attorney
"CONSULTANT"
By:
Its:
Robert S. Huff, Mayor
ADDITIONAL INSURED ENDORSEMENT
AUTOMOBILE LIABILITY
Name and address of named insured ("Named Insured'):
Name and address of Insurance Company ("Company'):
General description of agreement(s), permit(s), license(s), and/or activity(ies) insured.
Notwithstanding any inconsistent statement in the policy to which this endorsement is attached
(the "Policy") or in any endorsement now or hereafter attached thereto, it is agreed as follows:
1. The ("Public
Agency"), its elected officials, officers, attorneys, agents, employees, and volunteers are additional
insureds (the above named additional insureds are hereafter referred to as the "Additional Insureds")
under the Policy in relation to those activities described generally above with regard to operations
performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the
payment of any premiums or assessments under the Policy.
2. The insurance coverages afforded the Additional Insureds under the Policy shall be
primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon
to contribute with the insurance coverages provided by the Policy.
3. Each insurance coverage under the Policy shall apply separately to each Additional
Insured against whom claim is made or suit is brought except with respect to the limits of the
Company's liability.
4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim
by one insured under the policy against another insured under the policy. All such claims shall
covered as third -party claims, i.e., in the same manner as if separate policies had been issued to each
insured. Nothing contained in this provision shall operate to increase or replicate the Company's
limits of liability as provided under the policy.
5. The insurance afforded by the Policy for contractual liability insurance (subject to the
terms, conditions and exclusions applicable to such insurance) includes liability assumed by the
Named Insured under the indemnification and/or hold harmless provision(s) contained or executed in
conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured
and the Additional Insureds.
6. The policy to which this endorsement is attached shall not be subject to cancellation,
change in coverage, reduction of limits (except as the result of the payment of claims), or non -renewal
except after written notice to Public Agency, by certified mail, return receipt requested, not less than
thirty (30) days prior to the effective date thereto. In the event of Company's failure to comply with this
notice provision, the policy as initially drafted will continue in full force and effect until compliance with
this notice requirement.
7. Company hereby waives all rights of subrogation and contribution against the
Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities
arising out of or incident to the perils insured against in relation to those activities described generally
above with regard to operations performed by or on behalf of the Named Insured regardless of any
prior, concurrent, or subsequent active or passive negligence by the Additional Insureds.
8. It is hereby agreed that the laws of the State of California shall apply to and govern the
validity, construction, interpretation, and enforcement of this contract of insurance.
9. This endorsement and all notices given hereunder shall be sent to Public Agency at:
10. Except as stated above and not in conflict with this endorsement, nothing contained
herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy
to which this endorsement is attached.
TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF
THIS ENDORSEMENT ATTACHES FROM/TO LIABILITY
11. Scheduled items or locations are to be identified on an attached sheet. The following
inclusions relate to the above coverages. Includes:
❑ Any Automobiles
❑ All Owned Automobiles
❑ Non -owned Automobiles
❑ Hired Automobiles
❑ Scheduled Automobiles
❑ Garage Coverage
❑ Truckers Coverage
❑ Motor Carrier Act
❑ Bus Regulatory Reform Act
❑ Public Livery Coverage
C
■
J-2 ADDITIONAL INSURED ENDORSEMENT
AUTOMOBILE LIABILITY
12. A ❑ deductible or ❑ self-insured retention (check one) of $
applies to all coverage(s) except:
(if none, so state). The deductible is applicable ❑ per claim or ❑ per
occurrence (check one).
13. This is an ❑ occurrence or ❑ claims made policy (check one).
14. This endorsement is effective on at 12:01 A.M. and forms a part of Policy
Number
I, (print name), hereby
declare under penalty of perjury under the laws of the State of California, that I have the authority to
bind the Company to this endorsement and that by my execution hereof, I do so bind the Company.
Executed , 20
Phone No.: (_)
Signature of Authorized Representative
(Original signature only; no facsimile signature or
initialed signature accepted)
J-3 ADDITIONAL INSURED ENDORSEMENT
AUTOMOBILE LIABILITY
CITY COUNCIL
Agenda # 7.1
Meeting Date: Dec. 17, 2001
AGENDA REPORT
TO: Honorable Mayor and Members o e City Council
VIA: Linda C. Lowry, City Manag
TITLE: DEVELOPMENT CODE AMENDMENT NO. 2001-02 Pertaining to Freeway Oriented
Signs Within the C-3 Zone (continued from November 20, 2001)
RECOMMENDATION: It is recommended that the City Council continue the public hearing for
Development Code Amendment No. 2001-02 to January 8, 2002. The continued public hearing
would coincide with the proposed hearing date for the requested appeal of the Planning
Commission's decision regarding Conditional Use Permit No. 2001-06 and Comprehensive Sign
Program No. 2000-02 for Diamond Bar Honda.
FINANCIAL IMPACT: N/A
BACKGROUND/ DISCUSSION:
Development Code Amendment No. 2001-02 pertains to freeway -oriented signs for commercial
development complexes with a minimum lot size of 4.5 acres immediately adjacent to the freeway
and within the Unlimited Commercial (C-3) zone. The amendment considers the following signs:
freeway -oriented signs that feature electronic reader boards with a maximum 65 -foot height and
maximum total sign face area of 1,000 square feet; freeway -oriented wall signs with a maximum sign
face area of 300 square feet; and monument signs with a maximum 12 -foot height and maximum sign
face area of 55 square feet.
On November 20, 2001, the City Council reviewed Development Code Amendment No. 2001-02.
The City Council referred the matter to the Planning Commission for a report regarding a separation
standard between a commercial development complex that has an electronic reader board and
residential properties, aesthetic view impact of electronic reader boards, traffic safety and a definition
of the term "freeway adjacent".
On November 27, 2001 pursuant to the City Council's direction, the Planning Commission reviewed
Development Code Amendment No. 2001-02. The Planning Commission recommended approval of
the amendment, with modifications, and directed staff to prepare report for City Council's
consideration. In addition, on November 27, 2001, the Planning Commission reviewed and approved
Conditional Use Permit No. 2001-06 and Comprehensive Sign Program No. 2000-02 for Diamond Bar
Honda. This approval complied with the recommended Development Code Amendment.
In a correspondence dated December 5, 2001, Col -Am Properties, LLC (Diamond Bar Honda)
requested an appeal of the Planning Commission's decision on Conditional Use Permit No. 2001-06
and Comprehensive Sign Program No. 2000-02. The reason for the appeal is interrelated with the
conditions of approval for the Conditional Use Permit and Comprehensive Sign Program and the
Development Code Amendment. As a result, Col -Am Properties, LLC is requesting that the appeal
be heard at the January 8, 2001 City Council meeting when the Council would be reviewing the
Planning Commission's report on Development Code Amendment No. 2001-02.
PREPARED BY:
A n J. LuO6,AeXiaeIanner
Attachment:
Ja es DeStefa o, Deputy City Manager
Correspondence from Electra -Vision dated December 5, 2001
2
Electra -Vision Advertising
December 5, 2001
Ms. Lynda Burgess
City Clerk
City of Diamond Bar
21825 E. Copley Drive
Diamond Bar, CA 91765-4178
RE: Conditional Use Permit No. 2001-06 and Comprehensive Sign Program No. 2000-02
Dear Ms. Burgess:
Col -Am Properties, LLC hereby wishes to appeal the Planning Commission's decisions made on
November 27, 2001 regarding the above-mentioned cases to the City Council.
Please schedule our applications/cases to be heard at the January 8h, 2001 City Council Meeting if at
all possible.
Thank you for immediate concern regarding this request. It is very much appreciated.
Sinc ely,
George E. Saelzler
President
Cc James DeStefano
Mathew Tachjian
731 West Ilth Street, Claremont. CA 91711
Tel 909-626-0705 Fax 909-626-7741
State Llc. #747955
21660 EAST COPLEY DRIVE • SUITE 100
DIAMOND BAR, CA 91765-4177
909-860-2489 • FAX 909-861-3117
NOTICE OF VACANCY
Notice is hereby given, pursuant to Government Code Section 54974, that
one (1) vacancy exists on the City of Diamond Bar Planning Commission
effective December 5, 2001, due to the resignation of one of its members.
The term of office for the appointment to this vacancy will expire on February
29, 2002.
Application forms are available in the City Clerks' office for those persons
interested in serving on the City of Diamond Bar Planning Commission.
Dated: December 5, 2001
Lynda Burgess, City
City of Diamond Bar
CITY COUNCIL
TO: Honorable Mayor and Members of e City Council
VIA: Linda C. Lowry, City Manag
TITLE: Presentation of E -Government Master Plan
Agenda # 15 . Z
Meeting Date: December 17, 2001
AGENDA REPORT
Recommendation:
It is recommended that the City Council accept the E -Government Master Plan.
Budget Implication
There is no financial implication associated with the acceptance of the document. However, complete
implementation of all projects identified in Phase I will cost between $471,000 and $750,000. Initial
Phase I implementation including redesign of the web site, implementation of the new Parks &
Recreation system, online forms, and online customer service request system will cost approximately
$200,000 — $250,000.
Each project identified within the master plan document will be presented to the City Council for
approval and funding authorization either as specific funding requests or through the budget process.
Background:
Each year the City purchases information technology equipment and various software applications.
In the past few years the City spent approximately $200,000 on financial/accounting and document
imaging applications and associated hardware. The City is in desperate need of a new Parks &
Recreation class reservation software application. The current application is past its useful life and is
no longer supported by the vendor or any other agency. If that system were to fail, it would severely
impact the Department's ability to provide service to the residents.
Discussion:
In 2000 the City decided to pursue the development of a comprehensive e -government master plan
rather than purchase another stand-alone application. The purpose of the master plan is to provide
for a planned implementation of various software applications to enhance the City's ability to service
the residents.
The benefits of developing and implementing the e -government plan are as follows:
• Provide Diamond Bar residents access to City services to 365 days a year, 7 days a week, 24
hours a day.
• Provide Diamond Bar residents with convenient access to city services via the telephone or
Internet rather than requiring a trip to City Hall.
• Improve efficiencies of City staff by ensuring a coordinated implementation of computer
systems that share information.
• Allow for improved services to the residents while maintaining an extremely lean staff.
• Improving air quality by reducing the number of vehicle trips associated with providing City
services.
Initial implementation of Phase I will include the following:
• A redesigned web site to allow for improved information available to City residents and to allow
for future online applications and eventually online transaction capabilities.
• A new Parks & Recreation online reservation system that will allow reservation for Parks &
Recreation classes, facilities and adult excursions through the internet and telephone.
• Online/telephone customer service request system that will be available to residents 365 days
a year and will allow for communication back to the residents once their concerns have been
addressed or the services requested have been completed.
• Online forms and other City information that will be accessible to the residents at any time day
or night.
For further information regarding the E -Government Master Plan, please see the attached report.
Prepared By
David A. Doyle, Deputy City Manager
Attachment
Agenda #
Meeting Date:
��.
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
TITLE: Presentation of E -Government Master Plan
Recommendation:
It is recommended that the City Council receive a presentation by Civic Resource Group (CRG),
accept the master plan document, and direct staff to initiate implementation of Phase I. It should be
noted that by directing implementation of Phase I, the City Council is not approving any specific
project that requires funding. Each project will be presented to the City Council individually for
funding consideration.
Financial Implication
There is no direct cost associated with accepting the master plan document. However, the
implementation of Phase I will require significant funding and dedication of City resources.
Estimates provided by CRG indicate that the cost to fully implement Phase I, utilizing outside
consultants, is between $471,500 and $736,000. It is possible that some of these costs may be
defrayed by utilizing City staff to perform such tasks as development of E -Government policies and
development of E -Government program budget. However, the City will still be required to make a
substantial financial investment in the E -Government program both at the onset as well as on an
annual basis. An annual E -Government program budget will be developed as part of the
implementation of Phase I.
If the City Council directs staff to proceed with implementation, we will return to the City Council in
December with specific projects that will require additional funding. At this time, we expect to
recommend the City Council authorize the purchase of the Parks & Recreation online facility/class
reservation system including integration of the voice and data systems, purchase of related hardware,
and award a contract to redesign the City's web site. We expect that these functions can be
accomplished for approximately $200,000.
In the current fiscal year $50,000 has been allocated to the E -Government initiative. Another possible
funding source is the City's AB 2766 (Clean Air Funds) funds. The City has approximately $150,000
in AB 2766 funds (Clean Air Funds) available. We have requested a determination from AQMD as to
whether or not this would be an eligible project. As of yet, no determination has been forthcoming.
However, we believe a determination will be made before December.
The full implementation of Phase I will take approximately 18 months. Therefore, other Phase I
projects identified in the master plan will be submitted for funding consideration through the City's
budget process and, if approved, would be initiated in the next fiscal year.
Definition
E -Government is commonly defined as the ability to provide City services over the internet on a 24
hour a day, seven days a week, 365 days a year basis.
Background:
In the past the City purchased individual software packages and technology solutions as the need
arose. This resulted in separate stand-alone systems that do not communicate with each other.
Rather than continuing this practice, the City decided to embark on the development of an E -
Government master plan to provide a planned integration of these systems to ensure sharing of
information, compatibility between systems and to allow City services to be conducted via the
Internet. Earlier this year, the City awarded a contract in the amount of $80,000 to Civic Resource
Group to develop the master plan.
Initially it was envisioned that it would take approximately 9 months to complete the master plan.
However, during this time several issues arose that delayed the development of the plan such as the
City's relocation to the AQMD campus and the discovery of security weaknesses in the City's
computer network. The master plan could not be fully developed until these issues were addressed.
Corrections have been made utilizing salary savings to pay for security consulting services and
through the redirection of equipment funds in the current budget to purchase necessary hardware and
software.
Discussion:
Attached for City Council consideration is the E -Government Strategy and Implementation Plan as
prepared by Civic Resource Group. The plan identifies the steps necessary to develop a successful
E -Government initiative and the estimated cost for each step.
Phase I
The master plan includes a Phase I and Phase II implementation schedule. In addition, the
recommended projects in each Phase are further defined as either delivery of City services,
enterprise approach, or information technology infrastructure.
City Services
In order to initiate the E -Government program certain steps must be taken prior to the implementation
of any online City services. One such step is the redesign of the City' web site and the development
of an intranet (internal network available to employees). The current web site was developed several
years ago and is sufficient to provide mostly static information. However, the web site is not designed
r
nor is it sufficient to provide for online services and particularly interactive or transactional services.
In addition to a redesign of the web site, Phase one implementation of the City services category
includes an online Parks and Recreation class/facilities reservation system, a citizen's request
feature, and development of online forms and applications.
Once these online services have been implemented, a computer with internet access can be placed
in the lobby of the AQMD building or at other locations throughout the City to provide online services
to the community similar to a kiosk.
Enterprise Approach
The enterprise approach category includes issues and recommendations that are related to business
practices and policies and procedures. Recommendations in this category include items such as
securing additional staffing resources, development of citywide policies and procedures regarding E -
Government and development of an E -Gov program budget. Also included in this phase is the
development of an internal information technology user group that will review information technology
requests and make recommendations utilizing the decision matrix developed and provided by CRG.
Information Technology Infrastructure
The Phase I projects identified in this category are implementation of a new firewall and network
security configuration. As mentioned above, this project is currently underway and should not require
additional funds.
Phase II
Phase II of the E -Government Master Plan will expand upon the foundation build during Phase I and
allow the expansion of online services to the community. Some of the projects identified for Phase II
are online permit processing, online project management, and online public participation such as polls
and surveys. Phase II will not be initiated for approximately 18 months. The items will be prioritized
by the information technology user group and submitted through the budget process.
Summary
The attached E -Government Strategy and Implementation Plan is a road map that will enable the City
to implement various City services online in a comprehensive and cohesive fashion. Over the next 2-
3 years the City will utilize this road map as a tool to enhance and improve its delivery of service to
the residents of Diamond Bar.
Prepared By
Dave Doyle, Deputy City Manager
Attachment
1./
CITY OF DIAMOND BAR
INTEROFFICE MEMORANDUM
DATE: December 11, 2001
TO: Honorable Mayor Chang and Members of the City Council
VIA: David Doyle, Deputy City Manager
FROM: Lynda Burgess, City Clerk
SUBJECT: Council Committee Appointments
At your meeting of December 17, 2001, consideration of new appointments to Council
Committees will be discussed. The current committee appointment list (along with the
appointment rules) is attached for your review. Please contact Mayor Chang by Friday,
December 14 to express your wishes for assignment(s).
Mayor Chang has indicated that he will be placing follow up phone calls to each of you.
Attachment
CITY COUNCIL APPOINTMENTS �
(Effective 12-19-00)
COMMITTEE DELEGATE ALTERNATE
California Contract Cities Association Chang Ansari
(Board of Directors membership – CCCA bylaws sped that voting delegate and alternate needs to be any
City elected official)
Sam Olivito, Exec. Dir., 10533 Paramount, Suite 100, Downey, 90241, 562-928-5533, FAX 562-
928-9557
Meets 3rd Wednesday of each month at 6:30 p.m. (social hour), 7:30 p.m., dinner, various
restaurant locations of host City. Reservations required.
California Joint Powers Insurance Authority Huff Herrera
(Board of Directors membership – Delegate must be any elected official appointed by the Mayor. Alternate
may be elected official or staff member)
8081 Moody St., La Palma, 90623, 800-229-2343, FAX 562-860-4992
General Board Committee meets annually each July - location to be announced
CLOUT Ansari Chang
(Board of Directors membership - Delegate usually an elected official, but appointment of elected official
not required—may be a staff member)
c/o Upland Chamber of Commerce
433 N. Second Ave., Upland 91786, 909-931-4180, FAX 909-931-4184
Meets 4th Thursday of each month at 7:30 a.m., location to be announced
Foothill Transit Board Huff Chang
(Board of Directors membership – Delegate and alternate must be elected officials)
Julie Austin, Exec. Dir. 100 N. Barranca #980, W. Covina, 91791, 626-967-2274
Meets last Friday of each month at 8:00 a.m. at above address.
Four -Corners Transportation Policy Group Huff Chang
Robert Huff, Chairman - Meets as needed.
Greater Los Angeles County Vector Control District MacBride
(Appointment of Trustee – does not have to be an elected official. Appointment is for 2 -year term)
12545 Florence Ave., Santa Fe Springs, 90670, 562-944-9656
Meets 2nd Thursday at address above at 7:30 p.m.
Rev. December 11, 2001
CITY COUNCIL APPOINTMENTS (Cont'd.)
(Effective 12-19-00)
L.A. County Sanitation District No. 21 Huff O'Connor
(Board of Directors Membership —Mayor is automatically delegate per Health & Safety Code Sec. 4730.1.
Alternate is required to be an elected official whose appointment is confirmed by City Council action)
Charles Carry, Chief Engineer & Gen. Mgr., 1955 Workman Mill Rd., Whittier 90601-4998
Mailing: P.O. Box 4998, Whittier 90601-4998, 562-699-7411 x1500
Meets 4th Wednesday of each month at 1:30 p.m. at District Office
Lanterman Community Advisory Committee (State) Herrera Huff
Carol Herrera/Ruth Maples, Co -Chair — Meets as needed.
L.A. County City Selection Committee Huff Herrera
(Board of Directors membership - Mayor and Mayor Pro Tem are automatically designated as Delegate
and Alternate, respectively)
Larry J. Monteilh, Secretary, 383 Hall of Administration, 500 W. Temple St., Los Angeles, 90012,
213-974-1431
Meets: After the League of Calif. Cities - L.A. County Division Meeting - (Approx. 8:30 p.m.)
League of Calif. Cities - L.A. County Division Herrera Chang
(Board of Directors membership — Delegate and alternate must be elected officials. Mayor does not have
to be appointed)
Gary Milliman, Exec. Dir., 602 E. Huntington Dr., Ste. C, Monrovia 91016, 626-305-1315, FAX
626-305-1345
Meets 1st Thursday of each month at 6:30 p.m. at Almansor Court, 700 S. Almansor Street,
Alhambra
San Gabriel Valley Council of Governments Huff O'Connor
(Board of Directors membership — Delegate and alternate must be elected officials. Adoption of a
resolution confirming the appointment is usually made at the next City Council meeting)
Nicholas Conway, Exec. Dir., c/o Arroyo Assoc., 3871 E. Colorado, Ste. 101, Pasadena 91107,
626-564-8700, FAX 626-564-1116
Meets 3rd Thursday of each month at 6:30 p.m. at various locations. Executive Session 5:00 p.m.
San Gabriel Valley Economic Partnership of Commerce & Cities O'Connor Ansari
(Board of Directors membership — cities may decide who delegate and alternates are. It is desirable that
delegate be an elected official, but a staff member may be appointed in lieu of elected official)
Rev. December 11, 2001
4900 Rivergrade Rd., Bldg., 515, Ste. A3, Irwindale 91706, 626-856-3400, FAX 626 -856-5115
Southern California Assn. of Governments (SCAG) Chang Ansari
(Board of Directors membership — Delegate and alternate must be elected officials but there is no
requirement that delegate be the Mayor) (Appointment to SCAG District 37 {Ansari} is not contingent on
appointment as delegate or alternate by the City)
Main Office, 818 W. 7th St., 12th Floor, Los Angeles, 90017, 213-236-1800, FAX 213-236-1825
Eileen Ansari, Representative for Dist. 37
General Assembly meets annually each March - location to be announced
Tres Hermanos Conservation Authority Huff/Herrera Ansari
c/o City of Diamond Bar, James DeStefano, Interim Executive Director
Wildlife Corridor Conservation Authority (WCCA) O'Connor Herrera
(Board of Directors Membership - Council may appoint anyone)
Joseph Edmiston, Executive Director, Contact: Jennifer Schlotterbeck
5810 Ramirez Canyon Road, Malibu, 90265 310-589-3230 x 137
Wildlife Corridor Conservation Authority Advisory Committee MacBride/R.J. Willkomm
Rev. December 11, 2001
CITY COUNCIL STANDING COMMITTEES
(Effective 12-19-00)
(Meet As Needed)
Finance
City Council Goals/City Manager Evaluation
City on Line Technical
Community/Civic Center
Community Coordinating Committee
D.B. Community Foundation
Economic Development
Lanterman Community Advisory Committee (City)
Legislative
Redevelopment
Sphere of Influence/Annexation
CITY COUNCIL AD HOC COMMITTEES
(Effective 12-19-00)
(Meet as Needed)
Industry East Development Advisory Committee
PUSD/City
WVUSD/City
CITY COUNCIL LIAISON
(Effective 12-19-00)
Chamber of Commerce Liaison
City Anniversary Liaison
Senior Citizen Liaison
Water Policy
Rev. December 11, 2001
HufflO'Connor
Huff/Herrera
Huff/O'Connor
Huff/O'Connor
Huff/O'Connor
O'Connor
Herrera/O'Connor
Huff/Herrera
Ansari/Chang
Ansari/Chang
Herrera/Chang
Herrera/O'Connor
Chang/O'Connor
Huff/Herrera
Ansari/Chang
Ansari/O'Connor
Ansari/O'Connor
Ansari
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
Agenda # 1,2 -
CITY
,2 --
Meeting Date: December 17, 2001
AGENDA REPORT
VIA: Linda C. Lowry, City Manage
TITLE: Consideration of Ordinance No. OX 01) an Ordinance of the City Council of the City
of Diamond Bar Repealing Ordinance 9A which Established City Council Salaries
Recommendation:
It is recommended that the City Council approve first reading by title only and waive full reading of an
ordinance that will repeal Ordinance 9A which established salaries for members of the City Council.
It is further recommended that staff be directed to prepare a report and recommendations to adjust
Council salaries within the limits permitted by the Government Code for the Council terms
commencing in 2003.
Budget Implication:
The $25 increase scheduled to become operative on December 21, 2001 will not go into effect and
City Council salaries will remain at $500 per month. The savings for the remainder of Fiscal Year
2001-02 is approximately $875.00.
Discussion:
In December 1999 the City Council approved Ordinance 9A, an ordinance of the City of Diamond Bar
that modified Ordinance 9 and provided for an increase of $25 to the monthly salary for members of
the City Council. By adopting the attached ordinance, the City Council will repeal Ordinance 9A and
cause the City Council salaries to remain at $500 per month.
ow -
Prepared By
David A. Doyle, Deputy City Manager
Attachment
ORDINANCE NO. OX (2001)
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
REPEALING ORDIANCNE 9A (2001) WHICH ESTABLISHED SALARIES FOR
MEMBERS OF THE CITY COUNCIL
A. Recital:
The City Council of the City of Diamond Bar does hereby ordain as follows:
SECTION 1. Ordinance 9A was adopted on January 4, 2000 and has never
become operative.
SECTION 2. Ordinance 9A is hereby repealed in its entirety.
SECTION 3. The Mayor shall sign this Ordinance and the City Clerk shall cause
the same to be posted within fifteen (15) days after its passage in at least three (3) public
locations in the City of Diamond Bar.
PASSED, APPROVED, AND ADOPTED this 8th day of January 2002.
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS
Mayor
I, Lynda Burgess, City Clerk of the City of Diamond Bar, California, do hereby
certify that he forgoing Ordinance was introduced at a regular meeting of the City Council of the
City of Diamond Bar held on the 17th day of December 2001, and was adopted at a regular
meeting of the City Council of the City of Diamond Bar held on the 8th day of January 2002.
Executed this 8th day of January 2002 in Diamond Bar, California.
City Clerk