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HomeMy WebLinkAbout12/04/2001Tuesday, December 4, 2001 6:30 p.m. — Regular Meeting South Coast Air Quality Management District/Government Center Main Auditorium 21865 East Copley Drive Diamond Bar, CA 91765 Mayor Bob Huff Mayor Pro Tem Carol Herrera Council Member Eileen Ansari Council Member Wen Chang Council Member Debby O'Connor City Manager Linda C. Lowry City Attorney Michael Jenkins City Clerk Lynda Burgess Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 860-2489 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking in the Council Chambers. The City ofDiamond Bar uses recycled paper and encourages you to do the same. DIAMOND BAR CITY COUNCIL RULES (ALSO APPLIES TO COMMISSION AND COMMITTEE MEETINGS) PUBLIC INPUT The meetings ofthe Diamond Bar City Council are open to the public. A member ofthe public may address the Council on the subject of one or more agenda items and/or other items of interest which are within the subject matter jurisdiction ofthe Diamond Bar City Council. A request to address the Council should be submitted in person to the City Clerk As a general rule the opporWmty for public comments will take place at the discretion ofthe Chair. However, in order to facilitate the meeting, persons who are interested parties for an item may be requested to give their presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or the total amount of time allocated for public testimony based on the number of people requesting to speak and the business ofthe Council. Individuali are requested to refrain from personal attacks towards Council Mernbers or other citizens. Comments which are not conducive to a positive business meeting environment are viewed as attacks against the entire City Council and will not be tolerated Your cooperation is greatly appreciated In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public comment on items previously considered by the Council. (Does not apply to Committee meetings.) In accordance with State Law (Brown Act), all matters to be acted on by the City Council must be posted at least 72 hours prior to the Council meeting. In case of emergency, or when a subject matter arises subsequent to the posting ofthe agenda, upon making certain findings the Council may act on an item that is not on the posted agenda. CONDUCT IN THE CITY COUNCIL CHAMBERS The Chair shall order removed from the Council Chambers any person who commits the following acts in respect to a regular or special meeting ofthe Diamond Bar City Council A. Disorderly behavior toward the Council or any member ofthe staffthereot tending to interrupt the due and orderly course of said meeting B. A breach ofthe peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting. C. Disobedience of any lawful order ofthe Chair, which shall include an order to be seated or to refrain from addressing the Board; and D. Any other unlawful interference with the due and orderly conduct of said meeting. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for the regular Diamond Bar City Council meetings are prepared by the City Clerk and are available 72 hours prior to the meeting. Agendas are available electronically and may be accessed by a personal computer through a phone modem. Every meeting ofthe City Council is recorded on cassette tapes and duplicate tapes are available for a nominal charge. ADA REQUIREMENTS A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area. Sign language interpreter services are also available by giving notice at least three business days in advance ofthe meeting. Please telephone (909) 860-2489 between 8 a.m. and 5 p.m. Monday through Friday. HELPFUL PHONE NUMBERS Copies of Agenda, Rules ofthe Council, Cassette Tapes of Meetings (909) 860-2489 Computer Access to Agendas (909) 860 -LINE General Information (909) 860-2489 NOTE: ACTION MAY BE TAKEN ON ANY ITEM IDENTIFIED ON THE AGENDA. 1 E 3 CLOSED SESSION: CALL TO ORDER: PLEDGE OF ALLEGIANCE: INVOCATION: Christian Church Next Resolution No. 2001- 59 Next Ordinance No. 05 (2001) None 6:30 p.m., December 4, 2001 Mayor Associate Minister Rex Wolins, Diamond Canyon ROLL CALL: Council Members Ansari, Chang, O'Connor, Mayor Pro Tem Herrera, Mayor Huff POST ELECTION PROCEDURES 2.1 ADOPTION OF RESOLUTION NO. 2001 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 6, 2001, DECLARING THE RESULT AND SUCH OTHER MATTERS AS PROVIDED BY LAW. Recommended Action: It is recommended that the City Council adopt Resolution No. 2001 -XX. Requested by: City Clerk 2.2 PRESENTATIONS TO OUTGOING COUNCIL MEMBER EILEEN ANSARI 2.3 ADMINISTRATION OF OATHS OF OFFICE TO COUNCIL MEMBERS - ELECT WEN CHANG, DEBBY O'CONNOR AND BOB ZIRBES CITY COUNCIL REORGANIZATION 3.1 SELECTION OF MAYOR 3.2 SELECTION OF MAYOR PRO TEM 3.3 PRESENTATION TO OUTGOING MAYOR BOB HUFF RECESS: DECEMBER 4, 2001 PAGE 2 RECONVENE: 4.A SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 4.A.1 Diamond Age Senior Citizens Association Performance. 4.A.2 Presentation of Plaque to Bob Zirbes as Outgoing President of the Diamond Bar Improvement Association. 4.A.3 Presentation of Certificates of Recognition to Deputies Thomas Lanning, Brian Walker, Patrick Coussa and Jeff Barnes for their actions in protecting the Diamond Bar community. 4.13 APPROVAL OF AGENDA: Mayor 4.C. CITY MANAGER REPORTS AND RECOMMENDATIONS: 4.D. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk completion of this form is voluntary). There is a five-minute maximum time limit when addressing the City Council. 4.E RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 HOLIDAY RIDE — November 23 to January 2, 2002 — Free to all residents 18 years and older (children under 18 must be accompanied by an adult). Please call 1-800-578-6555 for pick up. 5.2 WINTER SNOW FEST — December 8, 2001 — 11:00 a.m. to 6:00 p.m., Pantera Park 738 Pantera Dr. 5.3 PLANNING COMMISSION MEETING — December 11, 2001 — 7:00 p.m., AQMD/Government Center Auditorium, 21865 E. Copley Dr. 5.4 TRAFFIC AND TRANSPORTATION COMMISSION MEETING — December 13, 2001 — Cancelled. DECEMBER 4, 2001 PAGE 3 5.5 SPECIAL JOINT CITY COUNCIL MEETING WITH WALNUT VALLEY UNIFIED SCHOOL DISTRICT — December 15, 2001 — 8:30 — 11:00 a.m., AQMD/Government Center Auditorium, 21865 E. Copley Dr. 5.6 *CITY COUNCIL MEETING December 18, 2001 — Rescheduled to December 17, 2001. 5.7 *RESCHEDULED REGULAR CITY COUNCIL MEETING — December 17, 2001 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 E. Copley Dr. 5.8 CHRISTMAS HOLIDAY — Monday, December 24 and Tuesday, December 25, 2001. City offices will be closed in observance of the Christmas Holidays. Offices will re -open Wednesday, December 26, 2001. City offices will be closed Tuesday, January 1, 2002. Offices will re -open Wednesday, January 2, 2002 at 7:30 a.m. 5.9 PLANNING COMMISSION MEETING —December 25, 2001 —Cancelled 5.10 CHRISTMAS TREE RECYCLING PROGRAM — December 27 through January 15, 2002. Place tree at curbside on regular trash pick up day for disposal. 5.11 **CITY COUNCIL MEETING —January 1, 2002— Rescheduled to January 8, 2002. 5.12 **RESCHEDULED REGULAR CITY COUNCIL MEETING —January 8, 2002 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 E. Copley Dr. 5.13 ***CITY COUNCIL MEETING —January 15, 2002 —Rescheduled to January 29, 2002. 5.14 ***RESCHEDULED REGULAR CITY COUNCIL MEETING — January 29, 2002 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 E. Copley Dr. 6. CONSENT CALENDAR: 6.1 APPROVAL OF MINUTES: 6.1.1 Study Session of October 29, 2001 — Approve as submitted. Continued from November 20, 2001. 6.1.2 Regular Meeting of November 6, 2001 — Approve as submitted. Continued from November 20, 2001. DECEMBER 4, 2001 PAGE 4 Requested by: City Clerk 6.2 PARKS AND RECREATION COMMISSION MINUTES — Regular Meeting of October 25, 2001- Receive and File. Requested by: Community Services Division 6.3 VOUCHER REGISTER — Approve Voucher Register dated December 4, 2001 in the amount of $1,844,622.72. Requested by: Finance Division 6.4 TREASURER'S STATEMENT — Month of October 31, 2001. Recommended Action: It is recommended that the City Council approve the October 2001,Treasurer's Statement. Requested by: Finance Division 6.5 REJECTION OF CLAIM — Filed by Liu Tang Chu September 7, 2001. Recommended Action: It is recommended that the City Council reject claim per recommendation of the Claims Administrator. Requested by: City Clerk 6.6 SECOND READING — ORDINANCE NO. 04(2001): AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ADOPTING DEVELOPMENT CODE AMENDMENT NO. 2001-03 AND AMENDING THE DIAMOND BAR MUNICIPAL CODE PERTAINING TO LANDSCAPE MAINTENANCE AND LOT COVERAGE REGULATIONS AND RESIDENTIAL ZONES. Recommended Action: It is recommended that the City Council approve for second reading by title only, waive full reading and adopt Ordinance No. 04(2001). Requested by: Planning Division 6.7 APPROVAL OF PAYMENT TO THE WALNUT VALLEY WATER DISTRICT IN THE AMOUNT OF $20,912.70 FOR THE INSTALLATION OF WATER METERS FOR THE BREA CANYON ROAD STREETSCAPE AND STREET IMPROVEMENT PROJECT. Recommended Action: It is recommended that the City Council approve payment. DECEMBER 4, 2001 PAGE 5 Requested by: Community Services Division 6.8 AWARD OF CONTRACT FOR CONSTRUCTION MANAGEMENT SERVICES ASSOCIATES FOR THE SENIOR/COMMUNITY CENTER TO ANALYTICAL PLANNING SERVICES INC. IN THE AMOUNT OF $530,000. Recommended Action: It is recommended that the City Council approve the contract . Requested by: City Manager 6.9 RESOLUTION NO. 2001 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING THE INSTALLATION OF ONE HOUR COMMERCIAL VEHICLE PARKING, 8:00 A.M. TO 4:00 P.M., ON THE EAST SIDE OF LEMON AVENUE FROM THE SOUTHERLY SR -60 RIGHT-OF-WAY TO THE NORTHERLY DRIVEWAY OF THE COMMERCIAL CENTER. Recommended Action: It is recommended that the City Council adopt Resolution No. 2001 -XX. Requested by: Public Works Division 7. PUBLIC HEARINGS: heard. 8. OLD BUSINESS: 9. NEW BUSINESS: 7:00 p.m., or as soon thereafter as matters may be None None 9.1 CONSIDERATION OF APPROVAL OF THE DIAMOND BAR TRAFFIC SAFETY PROGRAM. Recommended Action: It is recommended by the Traffic and Transportation Commission and staff that the City Council approve the Sheriff Department's Traffic Safety Program. Requested by: Traffic and Transportation Commission/Public Works Division 9.2 CONSIDERATION OF ORDINANCE ESTABLISHING A ROTATION PROCESS FOR THE SELECTION OF MAYOR AND MAYOR PRO TEM. Recommended Action: Staff recommends that the Council discuss the item and direct staff accordingly. Requested by: Council Member Chang DECEMBER 4, 2001 PAGE 6 RECESS TO REDEVELOPMENT AGENCY CALL TO ORDER: Chair ROLL CALL: Agency Members Herrera, Huff, O'Connor, Zirbes, C/Chang 2. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Agency on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the Redevelopment Agency values your comments, pursuant to the Brown Act, the Agency generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the Agency Secretary (completion of this form is voluntary). There is a five-minute maximum time limit when addressing the Redevelopment Agency. 3. REDEVELOPMENT AGENCY BOARD OF DIRECTORS REORGANIZATION 3.1 SELECTION OF CHAIR 3.2 SELECTION OF VICE CHAIR 3.3 PRESENTATION TO OUTGOING CHAIR, WEN P. CHANG 4. CONSENT CALENDAR: 4.1 Approval of Minutes — Regular Meeting of July 17, 2001 — Approve as submitted. Requested by: Agency Secretary 5. AGENCY MEMBER COMMENTS: Items raised by individual Agency Members are for Agency discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. ADJOURN REDEVELOPMENT AGENCY MEETING. RECONVENE CITY COUNCIL MEETING: 10. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: Items raised by individual Council Members are for Council discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. 11. ADJOURNMENT: Robert S. Huff Mayor Carol Herrera Mayor Pro Tem Eileen R. Ansari Council Member Wen Chang Council Member Deborah H. O'Connor Council Member Rerycied paper November 28, 2001 City of Diamond Bar 21825 E. Copley Drive - Diamond Bar, CA 91765-4178 Rex Wolins, Associate Pastor Diamond Canyon Church 3338 Diamond Canyon Road Diamond Bar, CA 91765 Dear Reverend Wolins: (909) 860-2489 • Fax (909) 861-3117 www.CityofDiamondBar.com This is to confirm your participation to provide the invocation at the Diamond Bar City Council Meeting on Tuesday, December 4, 2001 at 6:30 p.m. The meeting will be held in the South Coast Air Quality Management District/Government Center Auditorium located at 21865 E. Copley Drive, Diamond Bar. Please be aware that, pursuant to a recent court ruling, sectarian prayer as part of City Council meetings is not permitted under the United States Constitution pertaining to the separation of church and state. Also, please note the three to five (3-5) minute time limit on Invocations. It is a pleasure to have representation from various churches within Diamond Bar participate at our City Council Meetings. Thank you for taking time out of your busy schedule to share with us. Sincerely, r PA e�a Lynda Burgess, CMC City Clerk LB/tc VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: ,� DATE: - ADDRESS:/ PHONE: ORGANIZATION: AGENDA #/SUBJECT: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature "ZZ7 I� TO: FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL AGENDA #/SUBJECT: La ERM W nI- DATE: 1�� PHONE: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. r 14, Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: FROM: ADDRESS: ORGANIZATION AGENDA #/SUBJECT CITY CLERK DATE: j 9 t3. PHONE: \5--�.> LL4'L 0 aC ,J I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. 1P Signature 0 VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: FROM: ADDRESS: ORGANIZATION: AGENDA #/SUBJECT: DATE: � PHONE: y—? - .w I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. re y �-E e I,�„�,ns-o✓7 CITY COUNCIL Agenda # 2.1 Meeting Date: Dec. 4, 2001 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manag e6�104;,� TITLE: Adoption of Resolution No. 2001 -XX Declaring the Results of the November 6, 2001 General Municipal Election RECOMMENDATION: It is recommended that the City Council adopt Resolution No. 2001 -XX: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 6, 2001, DECLARING THE RESULT AND SUCH OTHER MATTERS AS PROVIDED BY LAW. FINANCIAL IMPACT: None BACKGROUND: The City conducted its General Municipal Election for three City Council vacancies on November 6, 2001. With the exception of nomination of candidates, all aspects of the election were administered by the Los Angeles County Registrar -Recorder/ County Clerk on behalf of the City. The Registrar - Recorder certified the results of the election on November 26, 2001, which indicates that Wen Chang and Debby O'Connor were duly re-elected and that Bob Zirbes was duly elected for four-year terms. Adoption of the Resolution would ratify the results certified by the Los Angeles County Registrar- Recorder/County Clerk on the City's behalf. Further, it would complete the election process and allow for the newly -elected Council Members to receive the Oath of Office and begin their four-year terms of office. PREPARED BY: Lynda Burgess, City Clerk REVIEWED BY: F Ly da Burgess, City Clerk David Doyle, Deputy City Manager Attachments: Resolution No. 2001 -XX RESOLUTION NO. 2001 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 6, 2001, DECLARING THE RESULT AND SUCH OTHER MATTERS AS PROVIDED BY LAW. WHEREAS, a General Municipal Election was held and conducted in the City of Diamond Bar, California, on Tuesday, November 6, 2001, as required by law; and WHEREAS, notice of the election was given in time, form and manner as provided by law; that voting precincts were properly established; that election officers were appointed and that in all respects the election was held and conducted and the votes were cast, received and canvassed and the returns made and declared in time, form and manner as required by the provisions of the Elections Code of the State of California for the holding of elections in general law cities; and WHEREAS, pursuant to Resolution No.2001-20 adopted June 5, 2001, the Los Angeles County Registrar-Recorder/County Clerk canvassed the returns of the election and has certified the results to this City Council, the results are received, attached and made a part hereof as Exhibit A. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. That the whole number of ballots cast in the precincts except absent voter ballots and provisional ballots was 3,853. That the whole number of absent voter ballots cast in the City was 2,648, making a total of 6,499 ballots cast in the City. SECTION 2. That the names of persons voted for at the election for Member of the City Council are as follows: Wen Chang Debby O'Connor Tom Ortiz Eileen R. Ansari Bob Zirbes SECTION 3. That the number of votes given at each precinct and the number of votes given in the City to each of the persons above named for the respective offices for which the persons were candidates were as listed in Exhibit A attached. SECTION 4. The City Council does declare and determine that: Wen Chang was elected as Member of the City Council for the full term of four years; Debby O'Connor was elected as Member of the City Council for the full term of four years; and Bob Zirbes was elected as Member of the City Council for the full term of four years. SECTION 5. The City Clerk shall enter on the records of the City Council of the City, a statement of the result of the election, showing: (1) The whole number of ballots cast in the City; (2) The names of the persons voted for; (3) For what office each person was voted for; (4) The number of votes given at each precinct to each person, (5) The total number of votes given to each person. SECTION 6. That the City Clerk shall immediately make and deliver to each of the persons so elected a Certificate of Election signed by the City Clerk and authenticated; that the City Clerk shall also administer to each person elected the Oath of Office prescribed in the Constitution of the State of California and shall have them subscribe to it and file it in the office of the City Clerk. Each and all of the persons so elected shall then be inducted into the respective office to which they have been elected. SECTION 7. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. PASSED, APPROVED AND ADOPTED ON , 2001. Robert S. Huff, Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the day of 2001, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ATTEST: City Clerk of the City of Diamond Bar -=r ra- -- ,w CONNY B. McCORMACK REGISTRAR-RECOROERICOUNTY CLERK COUNTY OF LOS ANGELES REGISTRAR-RECORDER/COUNTY CLERK 12400 IMPERIAL HWY. - R.O. BOX 1024, NORWALK, CALIFORNIA 90651-1024 1 (562) 462-2317 November 26, 2001 Ms. Lynda Burgess, City Clerk City of Diamond Bar 21825 East Copley Dr. Diamond Bar, California 91765 Dear Ms. Burgess: Enclosed is the official Canvass Certificate and the official Statement of Votes Cast by precinct for the City of Diamond Bar General Municipal Election conducted with the Consolidated Elections held on November 6, 2001. Please call the Election Planning Section at (562) 462-2317, if you have any questions. Sincerely, CONNY B. McCORMACK Registrar-Recorder/County Clerk DIANE M. FINKS, Head Election Planning Section Enclosures 1, CONNY B. McCORMACK, Registrar-Recorder/County Clerk of the County of Los Angeles, of the State of California, DO HEREBY CERTIFY that pursuant to the provisions of Section 15300 et seq. of the California Elections Code, I did canvass the returns of the votes cast for each elective office and/or measure(s) in the DIAMOND BAR CITY GENERAL MUNICIPAL ELECTION at the Consolidated Elections, held on the 6th day of November, 2001. I; FURTHER CERTIFY that the Statement of Votes Cast, to which this certificate is attached, shows the total number of ballots cast in said City or District, and the whole number of votes cast for each candidate and/or measure(s) in said City or District in each of the respective precincts therein, and the totals of the respective columns and the totals as shown for each candidate and/or measure(s) are full, true and correct. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my seal this 26th day of November, 2001. CONNY B. McCORMACK Registrar-Recorder/County Clerk County of Los Angeles -:: :,�...,—�...., ,..,,.�.--r......_...—..�� �_,..�.,.__._—.�f.�.<—.._,.::._�— .,--n. .,n w..nom..,-.m,����i�ircn�r�so�:�-- ,�„�.:. ��.....-..--.�,®,�mm�onain�mm e+��m �ume� -,:w E 93 CORRECTED (SEE PAGE 4) CITY OF DIAMOND BAR 1) CITY COUNCIL STUDY SESSION A, OCTOBER 29, 2001 OF . CALL TO ORDER: Mayor Huff called the study session to order at 8:10 a.m. in the South Coast Air Quality Management District's Conference Room A, 21865 E. Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: Martha Bruske led the Pledge of Allegiance. ROLL CALL: Mayor Huff, Mayor and Council Members Ansari, Chang and O'Connor. MPT/Herrera arrived at 8:15 a.m. Also Present were: Linda Lowry, City Manager; James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David Liu, Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director and Lynda Burgess, City Clerk. CONSENT CALENDAR: 2.1 RATIFICATION OF PAYMENT TO WALNUT VALLEY WATER DISTRICT IN THE AMOUNT OF $30,700 FOR INSTALLATION OF METERS FOR THE GOLDEN SPRINGS IMPROVEMENT PROJECT. Moved by C/O'Connor, seconded by C/Ansari to ratify the City Manager's payment to the Walnut Valley Water District in the amount of $30,703. Motion carried 4-0-1 by voice vote (MPT/Herrera was absent). STUDY SESSION: 3.1 DISCUSSION OF SENIOR/COMMUNITY CENTER DESIGN ISSUES RELATED TO PROPOSED CITY PROGRAMS. There was extensive discussion regarding youth centers, inclusion of youth facilities within the community center, and the percentage of use. M/Huff recalled that the Council wanted to include a drop-in area for youth. CSD/Rose said that Heritage Park could be a dedicated alternative location for a youth center. Although there may be better locations for such a facility, other locations involve cost considerations. MPT/Herrera was concerned that the Council would be criticized for not including a youth facility within the center. DCM/Doyle reiterated staff's desire to move forward with a multi -functional facility. However, staff's goal is to implement Council's vision. C/Ansari pointed out that the location of the community center is not convenient for drop-in use. It is not close to the schools. OCTOBER 29, 2001 PAGE 2 CITY COUNCIL STUDY SESSION Mr. VanWinkle asked how much work it would take for staff to make a presentation about use of other facilities for youth. C/O'Connor pointed out that Sycamore Canyon Park is more centrally located than Heritage Park. Mr. Hennessee spoke in favor of a teen hang-out facility. Mrs. Bruske said she thought the Council's initial focus was on seniors. She asked how many seniors reside in D.B.; how many teens reside in D.B., and how frequently are the schools used in the evenings. Seniors have been promised something and the teens should be given the same consideration. A resident favored a larger facility for teens with planned activities and supervision. CSD/Rose explained how certain events will generate, revenue and other events will not generate revenue. The intent is to have the revenue generating events cover the entire cost of the building. Following DCM/Doyle's report on the proposed computer room, Harry Ahn recommended that network drops be provided throughout the building at the time of construction. He also made suggestions as to how the City could provide computer systems at the Center without a great deal of staff support and maintenance. C/O'Connor asked if staff determined the senior's use of the Walnut Community Center computer room including the percentage of individual use and class use. M/Huff encouraged staff to consider a dance floor area of at least 1000 sq. ft. DCM/Doyle explained the two types of commercial kitchens. Staff recommended a Type 2 kitchen, a commercial kitchen with no open flame. Motion by MPT/Herrera, seconded by C/Chang to carpet the banquet room and put hardwood floors in the 3 classrooms. Motion carried unanimously. C/O'Connor left the meeting at 9:45 a.m. CSD/Rose indicated to M/Huff that staff would conduct further research on a dedicated use area for teenagers and teen programs. OCTOBER 29, 2001 PAGE 3 CITY COUNCIL STUDY SESSION MPT/Herrera wanted more computers in the computer facility. Currently, D.B. seniors use the Walnut facility. DCM/Doyle stated that there are 30-39 full time employees at the AQMD/Government Building, 40 plus computers on a computer network, a television station to be launched in the near future, and four computers located at the library - all of which are presently maintained by one person. He believed that maintaining and operating all of these computers in a public setting is more than one person can handle. If Council wants to maintain an additional facility at the proposed community center, such a program will require additional staff or contract maintenance to be provided. M/Huff pointed out that in case of failure, users can reboot the system with a designated floppy disk. He asked that staff explore a wireless network. DCM/Doyle pointed out that the City has 39 users and the one staff member is constantly on the go to maintain the systems. These staff members use the system on a daily basis. It is not a public setting with public access to computer terminals. It is not just a question of hardware failure — there are many daily occurrences that take his time on a daily basis. He was not aware of any -disk that automatically reconfigures a system. CM/Lowry stated that her concern is that staff is making a best effort to bring the Community Center to the public on target and on time to meet Council's direction. Staff is concerned that this particular component of the Community Center is such an unknown that it may require additional babysitting. Staff does not want a community or Council expectation that the computer room will open up and that it will be a painless effort of operation in meeting the demands placed upon the system. Staff wants leeway to determine how such a facility is adequately configured and maintained in order to best meet the needs of the community. Harry Ahn said that a maintenance disk comes with every new computer. Even if the computer is totally messed up, it will reboot by using the maintenance CD. This CD contains programs as they were originally installed on the computer and reconfigures the system back to its original configuration. C/Chang referred staff to a company that provides wireless network systems. Moved by MPT/Herrera, seconded by C/Ansari to approve staff's recommendation for the computer room. Motion carried 4-0-1 (C/O'Connor absent). OCTOBER 29, 2001 PAGE 4 CITY COUNCIL STUDY SESSION 3.2 DISCUSSION OF COUNCIL MEETING CALENDAR FOR DECEMBER 2001 AND JANUARY 2002. MPT/Herrera moved, C/Chang seconded, to vacate the regular December 18 City Council meeting and reschedule the meeting for Monday, December 17, 2001 and vacate the January 2, 2002 regular meeting and reschedule the meeting for Tuesday, January 8, 2002. Motion carried 4-0- 1 (C/O'Connor absent). DCM/DeStefano responded to Mrs. Bruske that the City's Public Works staff will visit the areas of Golden Springs Dr. at D.B. Blvd. and Grand Ave. at D.B. Blvd. left unattended and clean up the wax and other debris. M/Huff responded to a resident that notice of City Council meetings are posted at City Hall, Heritage Park, the Library, on the City's Web site and are listed in the newspaper. CM/Lowry reported that the Contract Cities Legislative Council meets on the third Tuesday in January. Council agreed to further discuss the matter of the date for the second meeting in January at the next regularly scheduled City Council meeting. Barbara Beach-Courschene pointed out that use of the City's seal is inappropriate and illegal for use in election brochures. M/Huff responded that a prior Council Member used City stationery to falsely represent himself. The picture on the election brochure is not an official logo; it is a picture of City Hall. C/Ansari pointed out that the Council policy regarding use of the City logo was adopted because that former Council Member used it for a "sidewalk City Hall," She suggested that a City Attorney opinion be obtained regarding the use of the logo in campaign literature. C/Chang stated that he had received several phone calls from concerned citizens and had spoken with the City Attorney regarding the campaign literature containing photos of certain Council Members and Council candidates in front of the City logo. The City Attorney indicated to him that this was misleading and not a proper use of the logo as it looks like the entire City was sponsoring the "team" represented in the photo. The City Attorney also defined misuse and explained who can use the logo, who cannot use it and for what purpose and indicated that misuse was subject to censure. Following discussion, Council directed staff to obtain a legal opinion about the campaign brochure utilizing the City's logo. OCTOBER 29, 2001 PAGE 5 CITY COUNCIL STUDY SESSION C/Ansari asked for copies of the policy on use of City media adopted by the Council. 4. ADJOURNMENT: There being no further business to conduct, M/Huff adjourned the Special Meeting at 10:10 a.m. LYNDA BURGESS, City Clerk ATTEST: Robert S. Huff, Mayor E CORRECTED (SEE PAGE 5) MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR NOVEMBER 6, 2001 1. CLOSED SESSION: None 2. CALL TO ORDER: Mayor Huff called the meeting to order at 6:37 p.m. in the Auditorium of the South Coast Air Quality Management District/Government Center, 21865 E. Copley Dr., Diamond Bar, CA. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by C/Chang. INVOCATION: The Invocation was given by Ahmad H. Sakr, Ph.D, Islamic Education Center ROLL CALL: Council Members Ansari, Chang, O'Connor, Mayor Pro Tem Herrera, Mayor Huff Also present were: Linda Lowry, City Manager; Mike Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David Liu, Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director and Lynda Burgess, City Clerk. APPROVAL OF AGENDA: CM/Lowry pointed out that on the dais is a correct set of Traffic and Transportation Commission meeting minutes for the regular meeting of September 13, 2001. She requested that the title of Agenda Item 9.2 be changed to indicate the scheduling of a special City Council meeting on January 29, 2002 instead of January 22, 2002. 3A. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.A.1 Ceremonial signing of a Proclamation proclaiming November 5-9, 2001 as "International Key Club Week." 3.A.2 Proclaimed November 10-17, 2001 as "California Recycles Week." 3.A.3 Presented Certificates of Recognition to Business and Residential Recycler of the Year semi-finalists; selection of Recycler of the Year award recipient. Residential Semi -Finalist Recipients: Ted Annis, Maurits Doppert, Jim Hamilton, Lis & Bob Lyles, Greg Morrison, Cecile Nohadani, Dick Staley, Dave Tuinzing, William Vongoeben, Chris S. Wissman, Ted Wong and Martha Zerehi. Maurits Doppert was selected Recycler of the Year. NOVEMBER 6, 2001 Page 2 CITY COUNCIL 3.A.4 Presented Certificates recognizing South Coast Cabinet, Inc. and SEMA as the City's "Business Recyclers of the Year." 3.A.5 Presentation by Eleanor Reza, VE Coordinator at Diamond Bar High School, regarding the "Virtual Enterprise network class." 3B. CITY MANAGER REPORTS AND RECOMMENDATIONS: 3.13.1 Presentation by Captain Yim on the City's Hate Crime status. 4. 4.A PUBLIC COMMENTS: Council concurred to move Public Comments to the end of the agenda. 4.13 RESPONSE TO PUBLIC COMMENT: 5. SCHEDULE OF FUTURE EVENTS: 5.1 TRAFFIC AND TRANSPORTATION COMMISSION — November 8, 2001 — 7:00 p.m., AQMD/Government Center Hearing Board Room, 21865 E. Copley Dr. 5.2 VETERANS DAY CELEBRATION — Sunday, November 11, 2001- 2:00 to 5:00 p.m., Sycamore Canyon Park, 22930 Golden Springs Drive. 5.3 VETERANS HOLIDAY — City Offices will be closed Monday, November 12, 2001 in honor of Veterans Day. Offices will reopen, Tuesday, November 13, 2001 at 7:30 a.m. 5.4 PLANNING COMMISSION — November 13, 2001 — 7:00 p.m., AQMD/Government Center Auditorium, 21865 E. Copley Dr. 5.5 PARKS AND RECREATION COMMISSION — November 15, 2001 — 7:00 p.m., Hearing Board Room, 21865 E. Copley Dr. 5.6 COMMUNITY COORDINATING COMMITTEE— November 19, 2001 — 7:00 p.m., AQMD/Government Center, Room CC -2, 21865 E. Copley Dr. 5.7 CITY COUNCIL MEETING — November 20, 2001 — 6:30 p.m., AQMD/ Government Center Auditorium, 21865 E. Copley Dr. 6. CONSENT CALENDAR: MPT/Herrera moved, C/Ansari seconded to approve the Consent Calendar. Motion carried 5-0 by the following Roll Call vote: NOVEMBER 6, 2001 Page 3 CITY COUNCIL AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/ Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 6.1 APPROVED MINUTES: 6.1.1 Study Session of October 16, 2001 —As submitted. 6.1.2 Regular Meeting of October 16, 2001 —As submitted. 6.2 RECEIVED AND FILED TRAFFIC AND TRANSPORTATION COMMISSION MINUTES — Regular Meeting of September 13, 2001. 6.3 RECEIVED AND FILED PARKS AND RECREATION COMMISSION MINUTES — Regular Meeting of September 27, 2001. 6.4 RECEIVED AND FILED PLANNING COMMISSION MINUTES — Regular Meeting of September 25, 2001. 6.5 APPROVED VOUCHER REGISTER — dated November 6, 2001 in the amount of $1,474,683.20. (C/O'Connor abstained from approval of two purchase orders totaling $1,424.25 due to a potential conflict of interest relating to the Lanterman Forensic Expansion Project. 6.6 REVIEWED AND APPROVED TREASURER'S STATEMENT — September 2001. 6.7 APPROVED SECOND READING BY TITLE ONLY, WAIVED FULL READING AND ADOPTED ORDINANCE NO. 02(2001): DEVELOPMENT CODE AMENDMENT NO. 2001-01. 6.8 APPROVED PURCHASE ORDER INCREASES: 6.8.1 REINBERGER PRINTWERKS, INC. — exceeding the City Manager's purchasing authority of $15,000 to extend printing services provided by Reinberger Printwerks, Inc., in an amount up to $46,000 for the 2001/02 FY. 6.8.2 TENNIS ANYONE -Increased contract with Tennis Anyone for recreational tennis classes for the 2001/02 FY in the amount of $40,000 for the 2001/02 FY. 7. PUBLIC HEARINGS: None 8. OLD BUSINESS: None 9. NEW BUSINESS: NOVEMBER 6, 2001 Page 4 CITY COUNCIL 9.1 ORDINANCE NO. 0X(2001): AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING CHAPTER 12.08 OF THE DIAMOND BAR MUNICIPAL CODE TO ESTABLISH A COMMUNITY FORESTRY PROGRAM. Following Council comments, moved by MPT/Herrera, C/Ansari seconded to approve first reading by title only and waive full reading of an ordinance establishing a Tree Department and setting guidelines for tree care and protection throughout the City. Motion carried 5-0 by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 9.2 DISCUSSION REGARDING CANCELLATION OF REGULAR CITY COUNCIL MEETING SCHEDULED FOR JANUARY 15, 2002 AND SCHEDULING A SPECIAL MEETING ON JANUARY 29, 2002. C/Ansari moved, MPT/Herrera seconded to reschedule the regular Council meeting of January 15, 2002 to Tuesday, January 29, 2002. Motion carried 5-0 by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 4.A PUBLIC COMMENTS: Jack and Wanda Tanaka condemned the negative flyers and signs posted around the city during the last few days before the election. The slanderous literature that was delivered to residences on Friday, November 2, was an all time low. He asked residents to vote their consience and not be swayed by the negativity. Stella Hatzfeld, Marge Thomas, Terry Calcagno, Cliff Elmer, Connie, Gutierrez, Marie Buckland, Mary Matson also condemned the negative flyers and signs and asked Mayor Huff and Council Members to respond to how citizens and local service organizations can assure future fairness in political discourse and actions. 10. COUNCIL SUBCOMMITTEE REPORTS/COMMENTS: C/,O'Connor expressed concern about the negative campaigning conducted just prior to the end of the election season. She previously stated that in her opinion, no credence should be given to anonymous letters. However, this NOVEMBER 6, 2001 Page 5 CITY COUNCIL flyer was cruel and outrageous and needs to be addressed. She expressed her sincere regrets to C/Ansari for this occurrence and said she hoped the perpetrator(s) would be revealed. C/Ansari thanked everyone for their kindness and support since the negative flyers and signs were posted. She spoke regarding some of the negative comments contained within the flyers and addressed those areas which she felt were most harmful. She asked Council to set up a hotline during future elections to provide citizens access to the proper information regarding candidates. C/Chang expressed dismay regarding the negative campaigning against himself and C/Ansari. He thanked his supporters and stated that, until now, the campaigns had been peaceful. He was aware that rumors were being spread about him and he addressed those areas which he felt were most harmful. MPT/Herrera offered regret to C/Ansari for her pain regarding the negative campaign. She did not receive a flyer at her residence. This incident is unfortunate and inexcusable and she understands C/Ansari's pain. Two years ago she and M/Huff were attacked in campaign flyers. It is regrettable when people cannot campaign on their accomplishments and have to resort to slander. She suggested that Council strategize as to how this type of negative campaigning can be prevented as requested by the residents. M/Huff also expressed concern regarding the negative campaigning. This type of negative campaign defies logic. He asked why residents were not outraged when campaign signs were posted illegally. He is not condoning this type of activity, but when diverse campaign signs appear, residents are upset. Free speech is a protected right in this country which can represent both positive and negative situations. He believed that it is incumbent upon all residents to verify any election material — positive or negative. Congratulations to tonight's winners. Following discussion regarding the possibility of the City Council sending letters to the public taking a position against negative campaigning, C/Chang stated that he would work with the City Attorney to determine whether such a letter can be prepared within the restrictions placed by the Fair Political Practices Commission. L NOVEMBER 6, 2001 Page 6 CITY COUNCIL 11. ADJOURNMENT: There being no further business to conduct, M/Huff adjourned the meeting at 8:13 p.m. in memory of Wendell Smith. ATTEST: Robert S. Huff, Mayor LYNDA BURGESS, City Clerk 4a,z CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.D. 21865 E. Copley Drive OCTOBER 25, 2001 CALL TO ORDER: Chairman Hull called the meeting to order at 7:05 p.m. PLEDGE OF ALLEGIANCE: Commissioner Torres led the Pledge of Allegiance. ROLL CALL: Present: Chairman Hull, Vice Chairman St. Amant, and Commissioner Torres. Commissioner Anis arrived at 7:15 p.m. and Commissioner Finnerty arrived at 7:12 p.m. Staff: Bob Rose, Director of Community Services; Kim Crews, Recreation Specialist; Sara West, Recreation Specialist and Marisa Somenzi, Administrative Secretary. APPROVAL OF AGENDA: As Presented. MATTERS FROM THE AUDIENCE: None Offered. CALENDAR OF EVENTS: As stated in the agenda. 1. CONSENT CALENDAR: C/Torres moved, VC/St. Amant seconded, to approve the consent calendar as presented. 1.1 Minutes of September 27, 2001 Regular Meeting of the Parks & Recreation Commission as presented. 2. INFORMATIONAL ITEMS: 2.1 Parent Training in Youth Sports in Diamond Bar — RS/West presented staff's report. 2.2 Recreational Program Update — RS/Crews reported on the following items: OCTOBER 25, 2001 3. 4. 5. PAGE 2 P&R COMMISSION a) Cross Country Meet b) Youth Basketball c) 3d Annual Hall of Horrors and Fall Fun Festival d) Adult Basketball e) Adult Volleyball f) Adult Softball g) Community Recreation Guide h) Contract Classes i) Tiny Tots Preschool Program j) Lil' Elves Workshop k) Teen Jam 2001 1) Skate-a-Bration m) Winter Snow Fest n) Adult Excursions 2.3 Teen Advisory Committee — RS/Crews presented staff's report. Renamed "The Teen Action Committee." The committee will consist of Diamond Bar students who are in 7th 8th, 9th and 10th grade. Duration of service will be one school year. The department is seeking representation as follows: One from each middle school; two from each high school, and one from each secondary private school. The Mission of the committee will be "to strive to creatively respond to the needs and interests of the teens in our community while developing teen recreation programs." Committee members would be required to attend two planning meetings per month and at least three events during the year. In addition, members must commit to volunteering at least 20 hours of community service during their school service year. Meetings will be credited toward the 20 hours. Duties include, but are not limited to, assisting with the planning and implementation of teen activities, events, excursions, haunted house, volunteen youth leadership and other citywide events. 2.4 Diamond Bar Community Foundation — No report. 2.5 Capital Improvement Program (C.I.P.) — CSD/Rose presented staff's report. a. Community/Senior Center Project b. Peterson Park Drainage Correction Project 2.6 Veterans Day Celebration Update — CSD/Rose presented staff's report. OLD BUSINESS: None NEW BUSINESS: None ANNOUNCEMENTS: CSD/Rose reported on an event sponsored by James Prescott that will take place at the skate park on Saturday, October 27. OCTOBER 25, 2001 PAGE 3 P&R COMMISSION CSD/Rose complimented RS/West and RS/Crews on their event preparation. C/Anis reported on her visits to Pantera and Peterson Parks. The City Birthday Party subcommittee met today and determined the theme for the April event to be "Spirit of Diamond Bar", a celebration of diversity in the community that will include an International Food Court and diversified entertainment. She asked staff for an update on the discussion regarding picnic areas and gazebos at Pantera Park. CSD/Rose responded that staff is looking into some type of shelter with spacing designed to accommodate the trees in the tot lot area. In addition, there has been discussion about placing a "Peterson Park" type shelter in the canyon draw where the picnic tables are currently located in the grass area. C/Torres thanked C/Anis for offering to visit Pantera Park for him. VC/St. Amant said the hockey courts are still available for mid to low 20's or best offer. The packet of information regarding this matter has been turned into the City for consideration. C/Finnerty reported on her visit to Ronald Reagan and Starshine Parks. She has yet to complete the pocket park visits. ADJOURNMENT: There being no other business to come before the Commission, Chair/Hull adjourned the meeting at 8:30 p.m. Respectfully Submitted, S/ Bob Rose Bob Rose Secretary Attest: /s/ Jeff Huff Chairman Jeff Hull M CITY OF DIAMOND BAR INTEROFFICE MEMORANDUM TO: Mayor Huff and City Councilmember O'Connor FROM: Linda G. Magnuson, Finance Director SUBJECT: Voucher Register, December 4, 2001 DATE: November 29, 2001 Attached is the Voucher Register dated December 4, 2001. As requested, the Finance Department is submitting the voucher register for the Finance Committee's review and approval prior to its entry on the Consent Calendar. The checks will be produced after any recommendations and the final approval is received. Please review and sign the attached. CITY OF DIAMOND VOUCHER REGISTER The attached listing of vouchers dated December reviewed, approved, and recommended for payment. hereby allowed from the following funds in these BAR �PPROVAL 4, 2001 have been Payments are amounts FUND DESCRIPTION PREPAID VOUCHERS 001 GENERAL FUND 126,040.65 482,125.87 010 LIBRARY SERVICES .O0 q,066.60 011 COM ORGANIZATION SUPPORT 500.00 440.58 112 PROP A - TRANSIT FUND .00 26,5(-.',8.56 115 INTEGRATEU WASTE MGT FUND .00 19,945.29 118 AIR QLTY IMPR FD (AB2766) .00 289.56 126 ClTIZENS OPT-PUBLlC SFTY .00 1,254.33 138 LLAD #38 FUND .00 1,079.29 139 LLAD 039 FUND ` 11,184.80 141 iLAD #41 FUND .00 1,946.0O 250 CAPITAL IMPROV/PROJ FUND 42,585.08 l,109,551.63 530 COMPUTER REPLACEMENT FUND .00 11,224.48 APPROVED BY: -_ - . wry Deborah h. O'Connor City Manager ��--~� Councilmember TOTAL 608,166.52 9,O66.6O 940.58 26,588,56 19,945.29 289.5b 1,254.33 1,879.29 11,184.80 1,946.0V 1,152,136.71 11,224.48 1,844,622.72 CITY n t1IFr&,D BAD RLN `DATE: 11/rb/2C101 12;23:28 VOUCHER REGISTER P"SGE: 1 DUE THRL. 12/44/2J01 PREPAID FL1{'D/EEi.T-ACCT-RFiGLECT-".CCT RC INVOICE DESCRIPTION MOUNT DATE CH?- AD"VA ICED, APPLIED ENGINEERINEG INC �_ _t.,_=.�;-4F:-, -4?. �505c1 .1 .411-1C4ii 6411 11,645 10057 F rt'CI Et TIC", �.�; _, 'r'F', Ss_v-IPI '�_ 1 T Z,., ., �, -1'�1 'c _5 51f;- s11-Csi4"1-4 411 1'L4v 1'"O 7 rfCG.c31^c_s T7?!R{ c rr1 - TOTAL PFLI1°`_ TOTA DUI `F'N11U u cn_... 00 i.}vr: iiVY: LL Fi, rt 1c}C('r_Fr ::nr [:,".! 1vV•_•: ,._I.+.a.t -- 11604 rUnTt rx CeMC FALL > 16.41: r:r J, ug- NTRAUL! CLASS -FALL "246.60 TMAL Fit' •-C`F If" .00 U I AL 4'C'G'_HEF 36,3 0 Tu:iiL LU_ `r'Ei4rt.VR 3643. 00 ft(`Il P"95-42111-- 12,9%, 316, A'! CT`—CAF v VEtR/ iIVI E 409 .14r TOTAL !-r.:Er'^IM, . TOTR' Vn `nu`D, tu'FL .uUCH RS C: 4:;9.14 L;�::. _ _ UMNM,�.._ .. 4_-.14 .:: IEs;a�-t:v .. 111:;:4_ . AMER F3 "!v yj r,..a.i1iER CO SFLIES - FLAGS - i7Gi T,_.t i_7 3.1114,1? TO T AL vRE:_;i D_ .00 :!_+i L VOUCHERS °14.a) TOTP 1.01E (E`.rOR ?,814.28 i( / i1t 0 75432 958.60 TCTr._r,l '..E�-'T-P. fjo TOTA RL !fvi 1C'cfi �a � ni - IC'TrL ..vim VENDOR'. 915R. of) CH I_TI`� At � GELI .015:._.;-4i; 11c_ C?NIT FKAIr CLF ASEEB-FH OT A. Gh T. D.. 010 *t M3rpS TOTAL 81.00 TT ,OTAl 11s F�A; TY Ah", S fi;...., 50-441fl;I-- P ix R COMM- 11/1� 45.0E.' TOT AL 'Eco^I fi !- i't:u PAIDS .00 TOTAL VOUCHERS 'YJ4ea . 00: TOTAL DUDE VENDOP AP PLEONE EMPLOYMENT SERVICES 00140140-44000-- 11559 CA -4108533 TEMP SVCS-W/E 101/21 519.60 1 1 T F'v 4 11._59 `4 I T���1 1 CA- 1LLIn SVCS-ta, C ai;B: 41�.6t; TOTAL PREPAIGS .00 TOTAL VOUCHERS 985.28 TOTAL DUE VENDOR 935 . ^ PUN DATE: 11/28/2001 12:23;28 FUN8/SECT-ACCT-PRDJEC?-ACCT ElLE[N ARMQD 0014O9O-42 ��- OO14V40-421��- 0U14O3O-42125-' 1�85098-42125'- OO1534O-42125-' VO\4V9V'42125-- 421-251— V015344-42125'- BONTERRA CONSULTlNG �w1-1O�10-- CIO 1-10�1O-- CtLIFPLBABBO�����BI� 0n1 5-10-452Z7— PAGE: 2 .00 35.� 12.37 25.16 14 6..3t D.22 19- 15. 223 Y15.23 JN 2410.013 260.03 147.21 .VV 147^21 147.211 1, 88 ,QO 1.194.n8 1,1Y4.88 64.26 'flo 64.26 6 4.26 00.00 20.00 '00 400,00 4100.VIVO, 914.15 457.06, ,,, CITYUFD0H0100WK MCHER REGISTER. DUE THRU- 12/04/2001 P2, # [NvnI� UBCRlPTIMN 4461.2 RECkEATIUN R[FUND TOT AL PREIPAlDS TOTAL VOUCHERS TOT AL DEE ��OR LDNG DIST CHRGS'GEN GOVT LONG DIST CH��-SEN GUVT 0N3 DIST CHRGS-CM 0FC L0V0 UIST CHRGS-U/B LINE LDNG DlST CHRGS'HERIT�E LUNG �lqJ CH8GS-SBNcc. 3 LONS DlST CHRGS'SYC CYN LDNG DlST CHR1GS-SYC CYN T0ALPRE9AIDS TOTAL V81CHERS TOTAL DUE VEN0OR 2O� ELECTSV�'H�lTA� PKT���E�I� TOTAL VOUCHERS TOTAL DUE VENDOR a T�TAL PREPAIOS TOTAL VOUCHEKS T TAL DUE VENDCR 19593 REINB-TAPE DUPLI�JION TUTAL PRE PAIDS T�� VO��RS TOTAL DUE VENDOR: WlNTEK S/FST CASH BU%-NlNTER S/FE3T WlNTER S/FST CASH BOX-WlNTER S/FEST TOTAL FRED TOTAL VOUCHERS T01'r- LOUE VENEUCR 1�642 8�� PRUF.SVCS ' INSPECTION' 11642 8536 PROF -SVC -3 - lNSPECTl0N TOTAL PKEPAIDS TOTAL V0!fHERS T0*AL DUE VENDOR PAGE: 2 .00 35.� 12.37 25.16 14 6..3t D.22 19- 15. 223 Y15.23 JN 2410.013 260.03 147.21 .VV 147^21 147.211 1, 88 ,QO 1.194.n8 1,1Y4.88 64.26 'flo 64.26 6 4.26 00.00 20.00 '00 400,00 4100.VIVO, 914.15 457.06, ,,, CITY OF T_+IA":OND RAH' RL'.4, DME: 11/��/20si >1.2 n2 {�wUCHER. RE, 1 CG t3�'v i s RCl7a:�TER L= t i �•i4. E: _ I.l,cTH ;1% 422! PREPAID FGT t T -PR i�E2T- iCt T PO # I4a.11CICE- D SU. iFTITN. A*+OUN'l DATE Cr!'"tt.i' t JEAN; CHOW G-01-14780-- 44v64 RECREATION PEFUND 115.00 TOTAL PREPAIDS .+00 TOTAL VOUCHER=" 15.00 '_ yL!� VENDOR TOTAL •.ENDOR i .0 CORPORATION - (CINTAS Oi}15ciyU`42I 11270 50945 8 :Nf: i RPTL-6L11/12 1504433-K8 i2,6_ :`.'< .t:_421,30-- 11270 i`0'4A5364 NFR'M RNTL-WK 11119 22'.6: TOTAL PREPAIDS ,0110 TOTAL VOUCHER'S 45.24 TOTAL DJC VENDOR 45.24 0014010-42325_- COCA MTG-OCNNR,4'MMLH,Md1L 60.00 12104/2001 50404 TOTAL 't'REH'AIt5 60.O0 TOTAL VOUCHERS ,00 T iTA1 n C vz i3RL .=t L �;. L= . ��iJ COALITION FOR PRACTICAL REGULATION 00l4T7' -4':`:15'_ 4572 MEMBERSHIP DLEM-FT01/02 1,000.00 TOTAL PREPAIDS .00 TOTrtL V011CHEFw 1,000.00 T OTAL BUE VENDOR 1,000.00 pp JVlii ��L�1_r_!i� �.ltiI ONO 00 2,553`5 0! r5.ti"� -. 0"'1._k,.....i,-�,,.Y.,,,- "A_ i1i=_••J COPfTRACT G1.F55-FALL 4201.40 TOT AL P iCPFIDS .00 T1 -T))11 ,,y,,.,,E 428.40 TOTAL DUIE VEt"IDEIR 4248.40 :.• .. hiT-. I0a� �l u, _1 Do �. :� ^;Y Ai r :T -DA 444 =_;:. •512.92 12°;'04j"20 i? 51049 TOTAL PREPAIDS :3I2.0':: i, Tt�:r L VOUCHERS ,0` ;'c 1007 L ER, �C.'R: Pr 140.00 F I OTAL LEF411;s . 00 TOTAL VOUCHERS 140.00 TOTAL DUE is ENEDO i 00 L,r^";E.'~.'. I STRICT nlil - i CPRCS 1 � Nmr5-^,-t•: it .,vCS � ,.�:rt,af;,u 1 00 2/0 200 3i;. 121:4/,,.2.,; C .,10::4 TMl AL-:REcr.TE` 30.00 TOTAL i OUC-:HE , - _ . ijfs T OTAL D li- : END q 310.00 -„ ' .. 1".—. Bi j 3.l'*-�Tt cc r_e -'`.�i i L ...v•: �L—wi Bi_ o, -LA rll s�Vlt_- 1 12 -1,..,11.6 c .11,567.15 1 i• -v_ S 1THI—SPUL-0 ` ``RO. . ` CS-Ii4tSPECTIM 440,53 TOTAL F'REPA i DS .0020 TOTAL ..,nU;. lER, 72 130 TOTAL DUE VENLlOr' ,v .7.. 'r2 ify7,?-3 CITY DP DIAMOND BAR R114 DATE: 11I2.+IL0Il 12:22-26€€^u,G ; �S:E. rr. DUE THRU: 12/04r"nl FLndDISECT—ACDT CT CT DANONE WATERS OF Nn TH AMS- T TNN 001,4090-42130- 0014090-41220,01— p 0, 014090-42130--0014C°0-412(f}-- DAY t> NITE COPY CENTER DELL tt(t>;KETTt ` € P • _ .:•:•:�_ .moi_•:. 1. 355-4 K310-- +_T bA CC sIT� 'D? L<FT Tm L�1. - Tii_.. PD # Ih;'{III 'C -C DESCRIPTION PREPAID A' �"i }NT DATE D?cC 1 sow ITAL— OCT 01^_eih iCr,`'D ll_€67 9549435-561 EUC'FLiE�'^_ - DATER 110. 50 TOTAL PREPAT.'E- .QC' TOTAL is}l3 rhEps 121 . O(D TOTAL DUE VEINDDR 121.00 101 21R_I T EtiEi�+ WINI. E 5 �=IFEST 154.52 13,0679 C.r1;TNT `VCE-WINTE^; SfTEST 77.76 10 PF PFINT SorS }}IR i C 1.:_..t_ y i DAi FLEE �7 ?2 ., TDTAL PREEPATIDS .0 TOTAL Vn.UDHEF5 512.00 TGTAIL DUE VENDOR 51.2.0(0 67908_3'44 LIP A.-,_Cms UTEUPGRADE ?,43 1i5 8 01,c'L j }.!121 UPL'ADE 1 6--3' .:0 T } CTAL `:.EPA V: , ' } TQ T P€ tfli�'-P`.?ARE '> r!' L� y ."t v,� Tn !DlF QCrtu"_ sy__st: tii'i�} r4+tletJ i. `.•'i''!:3i 1'',J'.vlLt,"..-Ct..• :PSL TO . in 4r} L.r: nr,, � :1`.�, nl trM N .t7t•_ v10290t 'C5 -LA, TERMAN 11410 LBCC1106/1 PG0,. .i.CE-Cv "Tv 11 106 t P;sA t t i •_ v _ , , ,7.,3.1_v u&AR rITS ..'§l i) t'h;P 1 +! rWl1 �yC:r1r E ..,., C: 9 Commi- s5�_: 4. R'� .. 1rn: TOTAL ..iLf- TuTAL E VE, L't1.R EUMEp .-I..ET DA TELE C I v-1 AL .-;EPr'IL€e TOTAL V0LICrP!•,U TOTAL ratiE ,='Li7 LG!iT i:t.-;-5,'IhTe L ENTERRS TOTA, tSG,CC�l.T1•;C nL v -,J TDT ii OUP E[,% TUT':L DL!E '1EtD.r,F «Z.or) LIL. V tj 70.0'0 1i__t.00 .00 550.f0 55:0= . f}(, 500.00 12104/2 001 51045 5100.t)D .00 500.Ii i { ter 1��.-:t=Gi tsEi FRS7 A' arra T L�ia14v!.i —4211 -- ION 11254 4:=84 NOV AL'S—VET DAY/' a,NG FEST 38.;.00 TOTAL FREPAIDS .00 CUP - TOTAL VOUCISES 900.00 TOTAL DUE VEP E'DR 900.00 CITY OF DIAM1OND BAR RUN DATE: 11/223/2001 1211.21:28 VOUCHER REGISTER PAGE' 5 DUE THRU: 12/04,2001 PREPAID _ rU,t,M/SECT-ACCT-FR 0.ECr'T-AiCC P � IMd'}Gilt L-tcvRir'T i IOMd n n{ C' AM2a,:.INT DATE HECK DIArONO PHOTO (crvCr• 1 nr i(Ta 4071415 PHO DET -TINY TOTS 7 ; ic .' _ 4i20.10 _ 001552-M-4 , , 40:414 PHOTO LE:4{_T IT.k Y TrT'.�-_. .45 31.78 TOTAL PREPAIDS ,0 TOTAL ; UCHERc 42. 23 TOT L DUE t ENEI s R n DI���^SwtiEil ghr.ATnrt!:{. _- Sk?r is , ARRA t',H,e_I i IN :c-•_ 4552- __ :_ CCS: _ 11;_c._c._ 1,1412 1fi/0 _ij1 11,z f� A�•lNO RIDE-10101-1011516,378.00 s•:Fv • � Jl.::t1_:"{1 .F J ,1 _= TOTAL PREPAIDS ,00 TOTAL V'OUCHER' i6,'7v.00 TOTAL 1!!E 'F'Ei:BOR 1,87$.0; DMC DESIGN GROUP ICC A114:}:, 20o1-113 GIF' PRM-PETERSON: PARE:: 7,000,00 TOTAL E'LEPAID" f ..1Q T(', ,} r -gin ;., } nL YOL .ts�*.c 7,000.00 iuTAL 1UE VENDOR.' c1,. 0 n::L+:lt WALK BAGS 10111104 SUPPLIES - PARKS 412. 13 'nTAL esc=Lc=_.Inc lk }Q TOTAL `r''0UEHE±-`1 412.13 ' n T02TAL DUE VENDOR 41:'.18 t` TVCEAM sMdiGINNEE INLU; 1M`C '=J15''1:-44:'n;J-- 114" ' 121"' PROF.SVCc ROBY STUM :..7 =', . L Pnfi 'AFI{e .QQ TOTAL BUIE 'VENDOR 467.50 r+ t?A FARM. - - -2' 44� FE":EATIO1 REFUND 71.00 TMA, PREPAIDS .00 r., :: 1 � J � A:. �i Sli.JLr4 IER 71.00 TOTAL DU E VPE,DMU 71.00 _ 1 " 402-N)2143 EXP iESv 'mSczr°im' 11- GENER-1 a 15.81 �''`;ES MAIL-r' AL t=1 ^.`J 4.?-41 ls c 402 57.4_EXPRE MAI -GEN RAL 15.90O 14:'3:=-421 0 4Q242.r13 EXPRESS MAIL-GENERAL c"`MO TOTAL PREPAIDS .Qr TOTAL VOi DUERS" 141.70 TOTAL DUE VENDOR 141.70 EIMES:. . 001.15.3;50-411100-- . .c+ o. R COMM-11/15 45,f? TOTAL PREPAIDS fJ:'J TOTAL VOUCRER 45.00 TOTAL DUE VENDOR 45.00 CITY OF DIAMKID BAR RUN DATE: 11%28,'2001 12=23:28 VOUCHER REGISTER FACE: 6 DUE THRU: 12/04;2001 PREPAID FUND;SEC7-ACCT-PROUEE'71 -ACS7 PO # INVOICE DESMIF'TION AMIGUNT DATE CHECK PILL FLANNERI 12=`_-4411-42;4;;-- REIMI? -T ATNINn SMNP 15;.'11 TOTAL PREPAIDS . 30 TOTAL VOUCHER_: iu .311 TOTAL DUE VENDOR 158.31 POO:E S1:TEMG INC. 00114 010-423225— 11/15.10I MTr-. SU^ -"LS -";,,CORS RNIDTBL 1113.41 PREPA I DIS, .00 TOTAL %OUCFE, 113.40 TuTA�L IUE VENDOR 1' 4 Lv: TH.L' Irl��ulT �C'sti 11'275553-455333-- 4 , - E ar-nr C.al L-'— Y v ll i16JT i1.=f CIT: '�;�=fLss-Nt3� r,t M1" 1,2.:;.27 I Igceen c -r ._�J_t._o-4`:.:=`E-- i1654 1?8.77 FOOTHILL F'ASaES-F1CV 01 5z, Erl' 40 TOTAL VOUCHERS 6}397.67 TOTAL DUE rEN.,;��:. V DOR! 6,397.67 FRAME WORKS (11!1CftS(1-t 1 rY;±- 11543 St_PPLI-E= FRAMING 51a40 TOTAL PREPATDS .00 TOTAL VOUCHERS 5.40 TOTAL DUE VE"'n R 5.40 s.AN J N.Ai 00115 5-0-45530 -- 111'.•'_6:: A CONTRACT CLASSES -FALL 864.00 TO AL t REP,`AIDS .00 TOTAL VOUCHERS 864.00 TOTAL DUE VENDOR 864.00 1111CHAEL CiONLALEZ 52077 PAR: DEP REFUND-SUMMITRD6 50.00 TOTAL PREPAIDS .00 TOTAL VO!,'C HERS 50.00 TOTAL DUE VENDOR 50.00 Mdir:i- / JJJi.At.E ARCHITECTS 05215-4e=420-12299-46420 AIOv-bt= 11253 ARCHTCTRL SVC-C,lSVCS CNTR 11 340.00 :50521=E -46'420-13u 5-464'0 :t a 4!^-!^ y� :.E1(ltlt. 11..7 P,-lJTrT0! ,C4 !~t:M[= r=ice �[: 6 1his`_ i t t T =y ArG_bvt 1 _ ARCHTCTRI SVC-C/SR CN.i .3 740.00 A10666 112;4 ARCH; %CTRL Zvi-C/SR CNTR 5,1152.00 TOTAL PREPAIDS ,0(t TOTAL 'D L••LERS 50,544.38 TOTAL DUE VENDOR 50,544.38 �it'? �'J'�{'i5-4i.;?1 !_— - - • � - 6062404,735 SI MS— C hITAGE COM CTF, 40.30 OV! 3 0— 422 it-- ''{{44,-,2: 1552 T 8 jCr: r 'T ��fli lrt= Zit7Fi Hii1I?!i L PK C CTF, tv3. f51 TOTAL PREPAIDS .00 TOTAL VOUCHERS 104.2=' TOTAL DUB VENDOR 104.:.3 . CITY OF DIAMOND BAR 11/28 VOUCHER RE C,BTER PAGE 7 �� THRU: 1214/2001 PREPAITi FUNILIISECT -AICCT -PR��-�� � # lNV-IDESCRIRl10IN AMOUNT DATE CHECK. GUE'oK5E GRDNHAM 0O1-��1V-- 52O87 PARK DEP REFUND'HEERlTAGE 215.00 yPr1W DEF FEFUND-FIERlTABE OO1'%N04-- 52O8/ PARK DEP REFUND-l-11-0KANCE 65.0O TOTAL AlDS .00 TOTALVOUCHERS —30 .00 TUTAL UUE VENUOR �N.0O JUN� A GROTHE VV1'34780-- 44879 RECREATION R�FUND 70.O0 TOTAL 9R[PAlDS .00 TDTAL VOUCHERS 7V.00 T0� DUE VENDOR .7 JESSICA Hf.L 001,250-4,531)o-11�� CONTRACT CLASS-FAL 43%.00 T�� P��IUS .00 TOTAL VOUCHERS 432,00 Til AL DUE VENDOR 432.00 HAIF-4ORTH, INIC 0015210-46220— A11478 1119313>9 INSTALL SVCS -CUBICLE PNLS 1'944.35 T01,��l� .� TMAL VOUCHER S. L944.35 T0A L DUE 1,944.35 HlRSCH & ASSOCIATES INC �� ��� ��^���� �� 1385538-44VU0— 9O67 Pk8�.SYC5'U$DISEP IMPRVMTS 271.21 T0AL PREPADS ^00 TOTAL VOUCHERSL�4.21 TDTAIL DUE VB«0] HUME: r P0 N85554 -4125O - 96,1-702l2 50 SUPPLlES-ROAD MAITrl �l.89 EC -RENTAL ROAD MAINT 157.18 CIM -55-j4-412-0-' 9 61-916 D S15 SUPPLIB-ROWD 1111AlNT 24.Q-1 �&535�412VV— 9303-p92 HOUSE 6V.59 TOTAL PREPA DS �0 ������ 2�.6.2 TOTAL DUE V[NDOR 264.63 JEFF HULL - OVi515V�41OV— P & RCOMM-11/l5 45.O0 TDTAL PREPAlDS .VO ���CH. R. s 45.00 RUN DATE. 1 r ,.8 : .,t:; 1-2.73"r8 FL iL'-; vECT'rT'P€iG;3_L i -- C i HULK ENVIRONMENTAL MANIIACE."IENT, LLC 1155515-44000-- 00155"0-4424Gf-- 1155515-44000-- 1155515-44000- i'HU �' ui,LTS CITY Or DIAMOND PAR VOUCHER REGISTER DUE THIRU: 12/04/2001 PO 4 INVOICE DESCRIPTION 2092 REIMB-TRASH CAN TROPHIES 11:05 2089 NPLES VCS -CT 11505 20}x,1 SOLID WASTE VVCS-OCT 01 11505 271090 USED GIL GRANIT-GCT 41 TOTAL PREPAIGS TOTAL VOUCHERS 4 t } A- DUE VENDOR _ 0..f.'_' '_". .,.,,.s CGNlt<.iiLi LL:4v'v-i i':LL i��:��L ..�: nt.•� TOTAL VOUCHER" r[grmL DUE VEtt1MR r1:-i_n.-�,1rLEAGUEC�v4_3:r LE4Gut CGhS - 1-ERRERA TOTAL PREPAI S v r_ SOT"+# :}O�t^:!'..RS - TO i AL DUE 1}ENCOR 7CMA FETIPEZ'i"N'T R' 7-451 INLAND :.r_L_; to sLLEft,; T LAN , < r • r'2 tdLr �- Jnr• cTu aL? '@ "ALL , iiiiiME ti•IL i yi i F.i:AT _ i k1�3T r'T `_ „ —N ` f• '''Sry t U 001447 1511: - PAGE. 8 PREPAIL AMOUNT DATE CHECI: 10-11.89 15,9:38.75 1,498.75 .00 11,5615.26.` 201.00 .0 -Cl 201.00 3433.48 t;.?.•:. 48 .00 r:z L ,96 i 60.61. GL PF 24 h0„ 01 -PAYROLL DEDUCTIONS ::,187.70 t 112/;x/21ell t� s,�:_ 101 51048 - __ NO'S C111-F•AYRtOLL DEDUCTIO1111 16,345.66 1'2104/2y001 51035 FP NGV 01 -PAYROLL DEDUCTION 7,167.70 .7/04/7001 51035 rvTA} GR_�ST�E nf4 TOTAL VOUCHERS .00 'OTA! DUE VIEN 'urn. G:f � V 1.06 T� LEGAL AD -FF 2001-37 1 199 Al.. 4 LEu A AD-FPL 2001-34 TOTAL f"R-DATD_ TOT; ;L VL}JtiEERR TOTAL DUE c? ln?.5, ", A 4111y4°^t`i i00 11. ANIMAL C'N{RL S-VCS—flE:01 TOTAL FT EPAIDS T OTN VD ICtiERS TOTAL DUE VENDOR A! 1 '3 1 040f_.0tl CROSSING UfoLSVCS-OCT T OTAL. IPP SP A 5 TOT r;_ 4}OUCHE TO.; AL DUE VENDOR. CONTRACT C-1 ASKE-FALIL 1 TAL PE', TDS Tnrttt` {/owl RS 1�i3.j7it 155.00 01 '288.00 288 Q+.? i rltf 5 437.0`t 00 5,43 7 .00 x,437.00 11,245.50 .00 11,245.0 11,215 1.50 AGS`: a 00 21.00 21.00 rTT� OF DIAMOND BAR' RUN '11ATE' 11/2812,0011 122.'2328 VOUICHEER REGISTER PACE' 9 DUE THIRU. 12/04/1001 mV1535O-453O�-- CONTRACT CLASS'FALL 34.2O TUTAL PREPA DS .010 PREPA0 ��������B3�� PO# IN�l� ��l�l� ` �� �� ��K JAMES THULL ' 08lff554'4130O - 1\- 6- 5656 gull PFLIES-ROAD, MADNT 6.45 VV1535V 4530O— 11266 CO�TR�CT CLASSES- �L 1,569.00 TOTAL DUE VENOOR TOTAL FREPAID'S 00 0-441O0— .� 0TrM VOL�� ,VV 1,5c ncs, TiTAL DUE VENDOR A��L � KWAN \, .V0 JENKINS & HOGlN, �9 1121 6P CUNTRACTCLASS-FAL 2170 00 TOTAL FIR. EPA0S .00 VO14O20-44��— L�278 �0 LEGAL BVILS-C/UEV 03 553.50 Vo14o2V-44O2O— 1O280 101294 EQ -LASER HOLDERS �� LE0& SVCS-FlN OCT 1�.5O -o0 VV14k204402O T������ 709.50 S OC�T 4V.50 LDM ASSOCIATES VV14�O-44O2O— 1O277 GEN LEGAL SVCS -OCT Vl O01 -23O\0— 191 PROF,SVCS-FPL 01-39 �V1402O-4402O— N281 � �AL ��PAlDS GBN �BAL SVCS-P/WKS OCT 1,471,5O 4Y1.25 TOTAL PREPAlOS .00 TUTAL YOUCHERS 7,465.50 TOTAL D VENDOR 7,485.50 mV1535O-453O�-- CONTRACT CLASS'FALL 34.2O TUTAL PREPA DS .010 TOTAL VOUCHERS 34.2O TUTALDUE VENDOR 34.2V KENS HARDWARE ' 08lff554'4130O - 1\- 6- 5656 gull PFLIES-ROAD, MADNT 6.45 TOTAL PREPAIDE .00 TOTAL VDUCHERS 6.45 TOTAL DUE VENOOR 6.45 G[ORGE KUO 00 0-441O0— PLNID-4 TUTAL PKEPA�G ,VV TOTAL VOUCHERS 130.0O TOTAL DUE VEND0K A��L � KWAN 0O1535O-'t5300-- 1121 6P CUNTRACTCLASS-FAL 2170 00 TOTAL FIR. EPA0S .00 TO�HL VUUCHERS D0.VV TOn" AL DUE VENDOR 2M. 00 LASERLOCKSPEClNIIBS ll6*411,1-4625V-- 101294 EQ -LASER HOLDERS 709.50 TOTAL PR[PA[US -o0 T������ 709.50 TOTALD� VENDOR 709.5 0 LDM ASSOCIATES . 1911 PkOF.SVCS-FPL 00-55 206.25 O01 -23O\0— 191 PROF,SVCS-FPL 01-39 '2815. 00 � �AL ��PAlDS .OV TOTAL V��CHERS 4Y1.25 %ITY CP DIAMOND BAR RLI DATE." 11J28,11m1 12'23-28 VOUCHER REGISTEP PF•w'�; I) WE Tl+.RU, icr'yY4(2{Y�.?i PREr.ATn rUND.ISEC!-ACC;-PRO.sE .T -A,- T DID # INVOICE 1iE5CRIrTI?s?d AMGUNI T DATE C; El}'•. LEAGUE Cr CA CITIES 1Ct14� 1Ct-42:x' :-- 6EN MEMUSHP `ATG-NERREF 2U. �YrYt 4030-4223300— GEN �r.A4.k D -1-1W Y 25 IOT L P -:EY i S .DEFY I OTr�ir CHER TOTAL U?'E. Y,tENDOR 50,n{, JULIA LEE 001-3V80— 452 1ECRE h KEFUNI i 17 t TOTAL PREPA1DS .00 TGYA VCUL ti R'Tlj �`It 1f'v. �'�' TCT r',Q1Enr�L 170,01 LEIGH ON °. ASSC=IATEES, INC _Iia•_ 5052) — — C':'_u EY1?E`t-fiy Thr^ rr ei 11 130.00 , t 1 r.H,i��avSVCS—LISP :?i—iift+ i(1}s t�1 7rt"Al p 1 uir3l_ "REPAIDIS r� .i'rt UCDS I n;_ T 1 YUU :fL. T10TAL U!UE VENECR 34;;.00 La {vT 0O_4.n-2n_-44—*i-_ 1•t -r= GEM C ;Ti _EGAL_frsYiHllC 315.00 : • . _ . .. a 1 1a C_r'_- . D 1(?_{1_ -.srt. LEGAL SEPT 2. 5 0 TOTAL PREPAID'S .fx) €UTA_ VOUCHERS K67. 5C? TCTAI DUE WE r, -13-7.50 p T, . "dS, IC.E u LILIE _T_'t�'- 112;9 rnC_? CONTRi CLASS -FALL 415.SO TOTAL PREPAYS ,r?? TCTA YrGUrHcP.S41•. c a:G t ,c. C ?ETn? i'{-`= =1L!`d,_YOR. 4i5.80 10S S Lh;:;CY CG r;j jk:T- - r;in CITY y'?'SIDY-NOV 01 507.10 11652 110105"32 "'TA PASSES/TOOKER-9-NO 01 21,590.90 TnTA: t! Ll^ tit SCOL L so Rr 3f`r:�.�, t? TOT r, E_ ^'IVB t Pinr-p �: L'-:_ `; L. LSU:': . r. 3siJ?ria�'i _GS itE�-15 slut ry riIST. �Tt?'E'? ;ii;• -41114-- P,�, 4 BLR" ATTCH T-pE r, flcc 143.65 12/it4,' jCFt 5ii4fj i TCT,^,^—L P:REE'AIDS 143.155 . TOTAL `+`VUL' IE -RS .CIO TU" rL DUE VENDOR 143.6'555 a_.__." :_.__ - _' is-,. ._�.: Ln,�{E•=•t': Ii'ii 'r i'li�-Ll '.NGS CITY OF DIA";OND BAR: RUN DATE', 11 f"280/20111 .__ 8- 1< i:. : 42,585.08 VOU VOUCHER REGISTER F'NCE11 .00. DUE THRU, 12/040'2001 4-2,585. r. US ir­ PREF' 1 D. v FUND/SEC -ACCT-PR�?j1ECT-ACCT PO •N. t rz i:a.__,_. L...3v.;.{ TIG, INV TC} �r f_uic: ION {Ju. ArijUNT DATE CHECK: LDS P.26ELEC C U"TY SIHEr,TE f- CEG'T Tn'A 'vC u} 40 0014411-A5401-- TOTAL LE VENDOR R 41927 CONT SIC -13C 0! 315,34".7'w 0014411 —4r a;t ,—' :.. Jz•::L ri i CA YARY TRF1 FC CNTfiil —OCT 41: 4L ti: nt. 1:, t t{ { .. Lt : 6 "rj 58 si=7 �. .'j 112'"553-45402— 41 _ H L,H Ir""��'. _•iF.`dE�-!QCT ut 1C;.yi 11255,53-45402-- TOTAL VOUCHERS 419-37 7RANS17 SALES - C -PT 01 1 , 00,14411-454`'2-- 130.00 4194 SKATEBOARD CUL MC, -10 27 5r;:-; t iLiiJrli tl.:i ,i 1 428.83 zr_C; r,r'14411- ,_ . -� - ig31 ,mil IMPACT C t ? H.S{{ IMPACT SURVEY -GCT 01 ter: 4,13._.6=! 00144'11-45401-- 41a80 AUS' aVrc_ "Tyn: c{e. i12: eCL 0014411-A;{40-- 41;Atti SCH TSFF CtCNTRL-OCT 01 3,826.84 TOTAL FREPAI S ,01) TOTAL VOUCH_RS 330,834.67 TOTAL DUE YENEOP. 330,834.67 q�1�rt ALY ENGINEER aRING T 1P?C 25V551{-4'411-15`01-46411 11512 1471 REHAB 5VCS-G(SFR1tA5S 733,212.44 TOTAL F`REPAIDS .UU TOTAL VOUCHERS 730,212.44 TOTAL DUE VENDOR. 7M,212.44 ;; WEL T MAHtiNEY 015•.:5845506 1164 33? { ROF.S':'--SYC CYN PK TREES 1,225.00 TOTAL F,R F'AIDS .00 CTAt DUE VENDOR . � E=r' 3 rr l "iii .... .:_'' _. ct}=-1:{-41::411-1chn1-46411 115 2; 10 is PROF` SS}F,S-SLURRN SEAL 14,820.75 IOTA_ }'RFA 1L 100 TOT `1_ YOUCHEt--. ; i .v It �820.15 r,n ? f O T AL DUE :`r-.I',i { R 14,820.75 TOTAL r:�,_=`ATnS , L 1'li.. � ._ rA 1 ' CHER. t a_.__." :_.__ - _' is-,. ._�.: Ln,�{E•=•t': Ii'ii 'r i'li�-Ll '.NGS 421.505.08 12/104 2'001 C nfy; i:. : 42,585.08 AL VOUCHERS .00. TOTAL PUti VE L^i 4-2,585. r. US ir­ ._.,_ SVCS -ENV rlt_ - vt'LL=_ 'tom -s.60. 231 . TOT A'_ PQLF'AID ,00 Tn'A 'vC u} 40 TOTAL LE VENDOR R -^7 20 ,6 1 ��ti� CUUM!''_i :''.3V tjt °'3? t..+i ieL:{tii iV)i,t..(ty: 130, 00 ;3V. :i TOTAL i ;r i x'liL;r TOTAL VOUCHERS 130. 00 C T��= T U v E,? . sR 130.00 CITY DF DIAMOND BAR Fitt! BATE! 11(28,2001 12:23.2 VOUCHER CHH CCTCTEPAGE: MP THR PREPAID FLWDJSECT-ACCT-PRDJECT-ACCT PD # INVOICE DESMIPTION rAMCUPIT DATE NECK N!EXTEL 00140?0_42,30__ 5915474 NOV SVCS -RADIO REPEATER yryyrj c TOTAL PRE ATDQ 00 TOTAL, I tOj sr HER -C rr:0 92 TOTAL DUE VENDOR 22 .G NES TEL _UMMUNICATIONS 0014090-42130-- AIRTIM"E CHM6-P../'lA,C/S,C, 461,5.: TLTN .. CCI T -,f? ro TCTnj I,anl srH*RR V y pec '_ITL '•uc '.' .``�'u-' 461.55 Comp 2r,.6 - T IN AL FFR EPiTd civ .00 7i5T;:_ Vol T i I�r't iii i` j EE R�.� ND " pcg NES INC TDTAI FRET f^.1� DT'S :LF •I.f0 TOTAL VOUIC�jEt'= aoxo u I AL iVCi=:tiu ;:y;jilii Tn'Al TCTLL DUE 04DOR 7'.'..00 1 7 r'vi;STRA.r'T TOTAL DUE IITCUnR :;r„),r10 -;a1E.�_41 -:14:11-444< il-Jt'= r:, r c r•c_e ,. r3Y 1 1.';:' OMNI t 61,'511.56 PR"•.u't':, -Cl t;r'q: M`°I 21•' C. 20 LLi _,C. ilt , .+00 �rL TOTAL YOUCH.0 _ A 27'i 396.26 , o'! A_ DUE VEND On 27R •tir'rj t :,•Jr v•Jrt p. yon :f -.u 2`;t.- - pP 24;.'1 MRC,_ TRA"!EFER-F- 24 8., 600.00 12/04/_001 PP24/01 „U. 1T n! PRRfi T11 63,600.00 Tr (:« ir`OUCHER.6 it) ICTAL DL;E V``,i'T.7R L'ii ti 83,6W. 00 CITI OF DIAMOND RAR RUN DATE. 11/ 28/20"11i 1127123-28 VOUCHER RESISTER FAG�- 13 DUE THRU: 12/04/2001 PREPAID F;3ND,"SECT-ACCT-PROJECT-A�'T PD # IN'DICE DESCRIPTION AMOUNT !TATE CHECr: PER -S RETIREMENT FUND 0014010-40090-- PP 24101 CC -SURVIVOR BENEFIT 276.17 12/04/1001 51047 :?� 1-�i10y r- L_=; }1 RETIRE CC TRiB-ER; '3-,2_' - .8 1210Aif200i 5,1036 0':-1-21109-- �.�: _ � 4 -E PP 213f0 RETI=E MNTRIE E _ 591.5'- 12/04/2001 6 .10:.x_ rayl :1`i:'-- FT -1 4/01 RETIRE CONTRIn-til c:07.57 1'/ta4/i?Lal 5104, 001-2,1109-- PP 24/01 RETIRE 5,51,18. I'S 12/104/2001 51047 r�r}i-2il0=F-- pp 2�/`al }UR'vlv0p BENE: 1 27.20 1^1:4/_001 51047 11�a';-- Pf : 1C,} 1jRta l4v}� �a�hIGY: } .L 1i iia k,`r2n Li =i�f'�j 140,, s ;":_sTi�:`-- t'n -4, . ..•v'%,EII � "�,T Y-tLrE4i � V 1 a,FalF ell0'i•`-01 51047 TOTAL FREPAIDS 17,940.4' T is i AL V011 —i'J 'yF TOTAL DUE VENDOR 17,940.48 , ii RTf1t!MNO.:3 Ttt1 W- Ai1J _"�EJ_—ts�_— 1'i 4�� i l{r: PRO S _ I e4�ftp ..'� r�T 00 IF T A L R'REPAIDS t{ TOTAL [,}„}=-HERS 27`.00, Thi} ria_ i DOOR VE J. J rv;ii_•i4:: Lfiii`1Li�v- :.. JII.i�T :';}_ =} -4i:4''_` 02009Fr.�iLITY R;P�TL-I=tr'_!IP�T 140.0:1 :' '''=:'-4 FAC i*LIT} Rk TL- rPO"INT 3610.00: 15_v. -4214•.—_r 11w}l: ti',L1LiT' s RI��.T L''�,rR.�iI�;JE� , 7= (1 .0 Tr' i,: it t c'_ 1,275.00 :Uh 1,::71.00 EYPGEG' MAIL—PPL i}l : 1—;J° +t . 44.45 -f iEXPRLJv .3.'�.. -FPL 4 1.45 --'------- E`PRES6 MiA:i'FPL 20,01-a4 11.40 'P' -r, L'T_R:L,1DS TaoffAl VO O i'EF _i .1K =^:._f, :1_, _a ,?"' DINT SVCS -67 tiAK CI^P:9= 1�, rY']14, 1=r, MC CnSTkY v.7-' _rtArMdDA _ 21.61 77AL PREP i DCS ! Tn4r!nLT-L-4 ,S OT AL DUE 5111�_NMDR 237.13 1 5 C-� 1- - CP'_,-- -.� ' 1=— :1^ '' 1e�-'1-.: rr E'tiEEPIF2 Et;r^ R�- Ci1crc' �, 7!4 1142131 5� RtEPihlC SF4E5-1i7,j19 25.00 -fnTJ- pn_p .R.. sur.L i m TOTAL nQUCLERS2,444=90 1 AL DIM }acNIDOR , CITY DIH?��tN)i BAR ��p } .�'tUN LATE. 11112f3i2001 12a2v3 28 �O}F VOUCHER,' REGISTER ❑ n PAGRE; it DUE oI PREPAID. 4 c . T -,'ACr—1 PO a f�F n; iN':t0iCE r-F`•LC:Ir' 1 iON ttf'!W ,T ii,'ri`Tt i;.Hti".t; FALPHS GR3CERY COMPAN 0-0153-1501-41220—y1± �L`j :I0L84-Ji —TRP TOTS c ti YG: v'Di _ 0-41200-- 11145 10/84622 SUPPLIES -TINY TUTS i .$.-,___�i-41�r�s°__ n iii4S (, 1.{',n3iE'S `= SE: ice(=ft1F4-C a,yi i'i..l�.`.-tlisi. t•SI 4L.''t :.I k n L_ ,DO I TAL VDU';,Ei: 12"',4= S .Ta;L DUE 1D'3p nG F'EADURITE EDUC ;, ,ui;N-1 S" UTIC:ti IN-, ll'i'8 545. rtr' VIC TOT L VOU `E'=Pu 54` .4 - T v'1 AL DUE . EN -DDR. 545.40 `� {' HFINEEn GUER, PRiN,TWEF.�i,,,S! 014090-42110-_ f l:si:== PRINT `jC5-CNts=gin `PC 4721.' -` TOTAL uHFPAIDC t {1 TOTAL VO;:CHER qu t7 .6 TnTAL RUE VE .M R 472n69 i F,CvLtsL ROOTER r,R '. vJ r• P.EFU3iLt—EiiCt\L;ACi iit0 ri.E !-t 1•:il eCi�J TOTAL `RED AIDS , 00 TOTAL VOUCHERS 136.00 TOTAL DUE VENDOR, 131-1. 00 i:,z:,}: 1111 iinv#.Y IF YES 001-34/80 45844 RECREATION REFUND 15.00 TOTAL PREPAIDS .00 TO-ltil.. V0 UlCHER6 35.00 TOTAL DICI!E VENL'-OR iz. Q`01 , `20-44i.Q2,--LL3 L. YL 1134 ,_ I ullf'Q-PATEL1SASAK FEB 17 .50 : SV-- i'1. S.iSS FsF'ii it F . 94 �} h 113465 LGL 5u"'=_GE; i FEE 01 22,611,76 LGL =JVCu DEN FEB 01 52, 01:1 4`50-4402f - i,,- 1 r 1' t�; LGL SVCS-NPDr--S MAF 01 , •. ' 021. i 20 iii'4i+�;`;e-?•+''...{_=ij__ , j+i _.ClC [ .� NOV �i L,rS Ui y a } 001401'21 -440-1v - i s D'16 L'=` EyCS-GEIN FEW Oi 260.50 TOTH FT-,"EPAID .00 T0,AL vv_�„":r, 4,149.65 4i TUTAL `. NDOR t 4,,14?.:,5 �VIJ G'L 11j L'_. FLNN 130.00 TOTAL FSEPAl S 'u; Vj)t! 4,W -'S i-7ft L.J:J , n TtiT4i_ i;OL VE.'jOOF isw'n!.iCi i.: Y'=�i ,3a Vii CTI . 4fJ1i. SUPPLIES — ROAD MA TNT 2'13. Lr T0Tzl FRP ii�iS ,fjD TOTAL VOUICHFRS 723.62 TOTAL DUE VENDDiG 72. CM OF EIAMMIND BAR PUN DATE: 11/28/2OO 12:23:28 VOUCHER REGISTER PAGE: 15 DUE TKKU 12/04/200L P0�AT�l Cci� # lW�l� ��I�lON �� �� 0By SAN, GABRIEL VALLEY rITY ASSOC "10\40"i 0 - 422 .31 2 5 -' 0 1173 - LOWIRY 2�:,.� 12 104/2`001 51042, 0T A L P RE�I� TO" -If YUUC�� .0O TOTAL DUE VUN0OR 23.00 SAN SABRIEL VALLEY MLJNlCIPAI ATHL[T 001M.50-45300—�O0— 001M.50 -45300-1O37 SGVMAA ��'COMM SYC OO 15. 1'"`A412,0015 TOTAL PkEPAIDS 15.00 TOTAL VOU'HMS .O0 TOTAL DUE VENDOR 15^00 SAN GABRlELVALLEY TRIMIUME ' 001'2010— B50V0/F2334 LEGAL AD-FFL 01-37 169.T4 0O1-230110-- 5500V/F2334 LEGAL AD -FPL 01-34 163.1D TOTAL PPEPAIDS .VV TOTAL VOUCHERS 3,K2,9 2 TOTAL DUE VENDOR 332,92 ^^~""°" 0O\405O-411--- 992V6985 SUvPLS'YEA"K. END FORMS 00. 02 �ALP��I� ~� 'MAL rE VENDOR 98.82 �8LD �lLLT�P SUl�3 V014O95-421�5' SUPP�J ��IOR OLYMPICS 500.00 12/04/201 5104 TUTAL PREPAlDS 50W. 00 TOT�� V01 ICHBRS .0O TOTAL �� VENDOR �0.VV JERRYL LYni SxORT 0V1535�-453O�-- ii�� CONTRACT ��SSfALL i,116.00 TOTAL FREPAlDS .CN TOTAL VUU��RS L'1�6.VV TOTAL DUE k,'ENDOR 1,116.00 SIGMANE7 lNC 530409O-46235 1161.1 71249 COMP EQ FlREWALL 10,266.48 TDTAL PREPAlDS .N) TQTAL VDUCHERS 10'266.48 TOTAL DUE VENDOR 10,2466.48 - SIX, FLAGS 17110310'MOUNTA[N 0 0115358- �V0 ouno- �"v - 106/P0 11119 EXCURSN MAP@lC MOUNTAIN 1,161.00 TO�L��0� .00 TOTAL VDUCHE8S 1,161.00 TOT8L �� YENDOH L1t1.00 si"PK7 & FINAL OV15350-41�N— SUPPLIES -WINTER, S/FEST 15.76 SUPPLIES -VE -1 DAY MELEB 63.36 TOTAL PRIEPAIDS ^00 TOTAL VOUCHERS 79.12 CITY OF DIA110SOND BAR RUN DATE. 1112.8121=01 12'.2-3-_6 VOJ- ai ER REGISTER PAGE: 16 DUE THRU. 12/04/2001 PP,EPAID FUND/SECT-ACCT-PRO:3ECT-nCCT Pu # INVOICE DESCRIPTION AMOUNT DATE CHECK SMART & FINAL 0015350-41200-- 11:344 94477 SUPPLIES -SENIOR PROGRAMM 137.69 TOTAL PREPAIDS ,00 T0TkL VOUCHERS 137.69 TOTAL DUE VENDOR1•.,7.E - ,9 ELLA SMITH 0015350-453`*-- CONTRACT CLASS -FALL 27.00 TOTAL PREPAID~ .00 TOTAL VOUCHERS 27.00 TOTAL DUE VENDOR 27.00 GAYLORD SOMERA 001'23U'::-` 52„j PARK, DEP FtFF!!,?€`RE?6Anv �O.G50.00 TOTAL PREr'AIDc� a n TOTAI +' t: ! IC (�i 50.Os: T DT^' 00 SOUTHERN CALIFORNIA Enwic, N ELEu, SCS -77C CO iTRLLv ':"_. is PCT c -Mjq 39 ST lv 1.08 _ Lam,. .W�.., TP;'•rr CO4ITP;L T"TAL i _r _IDS .1X1 fC•mlkR VC T`ST!!L ni iCD+jr,irt- iti L 30�`�5. i x0.1=-'4`'-42112 1,;,_ A1 SVr H,6 pM CTRo a1t ' - TnT"!pRt: i *1 S, TRE ,! u HPL DUE VEN-J ..ti=it j_� 5ig.: 3 S CUTHLAI---'i SPORTS OFFiviAL ~ "`•ice .-45s:t,-- 1.5:;2. 0 T078,i PREPAID u . i�_ 00 AL VOUIC TOTAL DUE 'E _ ORi r,.{. �: x.00 MARK. ST. AMEN; 00 152'510-44100-- P °: R w !,15-11515 45.00 TOTAL Pv:EP"rT CSC ,1 6 ,00 TOTE= VOUCHE! :S = rtn 45. {� 1 OTAL LUTE VENDOR 45000 STAT? Or CAt_irOR;IA - FJ I 1114 - PF - `/24v!-- ATI MT ' 77 3°t 316.05 12/04/:0DI 50402 TOTAL PSE=`AIDS �t16.05 TOTAL V0UCHERS .00 TOTAL DUE VE_IEOR 316.05 ;UINGPORD F N AMATION INC 090-4221.:.5— 0014 090-422125— 10-120800 DATA LINE CHRGs 'OCT Ol TOTAL PREPA`I�5 .10.311 -00 TOTAL VOUCHERS 10.31 TOTAL DUE VE-NDaD 10.31 CIT'; DE DIAMOND BAR, RN LATE.- ,x"12" 1 12-2:n,, V011CHER RESISTER . Aum- 17 DUE T!-RIU' 1 1,104 2,Y)1 PREPAID RD r LNVCIC2 it_vCR1F' f ID:d AMOUNT DATE Cr1-7 THE hE€K!-! NEWS _WAJNIj 0014095-42115-- _ AD-HAI2L OF HrFRUF°B 10, 12-7 3125 ,Ot; TOTAL °RERAIDS .li TOTAL "JC'LIC Hi—C:6 .y. -,a: R! DUE TiITH� DUE } Eis "R 1 :,L !.00 MARTIN IN 1 !O'`RRE:a 0015350-44100-- ° z: R C011-11!15 45. AW T;OTAIL E`c t'r'AIDS VOUCHERS' TTOTAL4�J_•HERS 45.00 TOTAL DUE VENDOR 45. {}f} TRUGREEN LeinrA c i -t:29— 4,..,. 1!.-- - i•.._ _ ' i LTi'_ 1: '220 '' r 2L_�541". A•'�!L w'Ilttf-DIST :�',1[}r},A3!} s �� 114•.1. 2281'75 7627 £ DID i )* A I iT—FA L'l::S 720.00 .v. Lam• i='3-4, '. t.__ i_i t Cr 213,.,_ h,^ -.r C_.:.: y 2 _f7S�=s3;r (} rLaLle �iR�ttT�_ki rA, C t! } a Irl_ ; :.. f..:. r.IL. C 0 00 _�_� . 3= TOTAL PYrt AlD .00 T D T A L VOUCHERS 7,620.00 Tnrh; slF VEiIn0 T �_TMI Iiia- . �a;i+u 7, « l 0.00 PLtitilCOMM-10,19,10123 TOTALI116 .00 Y -i' ra�ic TOTAL j ;' ERS i F 1_0.40: TDTAL DUE VE —CR 1''!;j.00 U -IN, �E ! STATE-_ FUSTAL ��f;!. Ir r � i �tCFLf_,.d L.:. MACHINE "i;�vh'N' LF500a0 TDTAL PREP^IBS .010 TAL DUE V_cND9fQ 1,500.00 FYY 00,44`;K-4400 11470 DE 01 HHUF.SVE-VIDED DUE DEC 01 750.00 TOTAL F10'EPAIDS .00 TOTAL VOUCHERS 750.00 TOTAL I AL DUE VENDOR 750.00 VERIZON CALIFORNIA 0014090-42125-- 0.86031:5 PH..,VCS - BLD>a & SB'TY 13.01 (1014010-42125-- 9096120740 GH.SVC5 - KIDEM C f 'CtdL Lti7 '' .61 11:(5:'8-4q2.125-- `09860546.1 FH.SVCS- DB uta LINE 165.45 001531101-421245--- 9093967182 °H.SVCS - DAY CAMP 27.56 90939640035 PH. SVCS -REMOTE ACCESS .50 r -' 80 S > _COMM.W j.): ' iz+:�.�,. F�'i.,: v�� 1111` 1 �. u+Jr�CTR ,i .55 C }i :411-4 i =-- 9.098306951 PH -SVCS - c„C CYN FY`'.' 5-.40.40 'p0rd�:(-.i•E,'9::1 PH.SVCS — TCI EW'Ql$- Al-' . — si.� saws r: 1 :a 1'731 a/,�}�i [r [�+•{{��(('+• . 5 :0'7'J6 Ly22�r PH, SVCS-SYC CYN PK dF.00 r.-,212=-- �:".'1:.'•12_ PH, S'lJC6 - GE Al 2,442.5 TOTAL PR'EPAIDS .00 TOTAL VO!!uHER'Ss 129.8: TOTAL DUE ')PNDGR 3,129.83 CllM OF DIAMOND BAR RUN DATE.' 11/28/2001 12:23;28 VOUCHER REGISTER' PAGE; 18 11UE THP.. 12.11 0 41200 PREPAID FUN D/5��T-ACCT-PRD�ECT-ACCT PO # I��lCE DESCRIPTlON AMDUNT DATE CHECK ��lION lNTERNET SOLUTlDNIS 1264411-42340— 3" C.. DSL SVCS -0Z -NON GH[� RlFF &.52 TUTAL PFIFAlDS .00 T8TAL VOUCHERS 386.52 TOTAL D���� 326.52 WALNUT STATIOINI FUND �1.411A 21 ��FF-MT6 SUP l� �.� TO P-RPAlrI ^� 25O55�+�411'13498-�411 PROF.��S-B/C � RD lMPR%lM 2O,Y12.7O 0O1534O-42126— O8l4Oi0-42325— STANDBY �0GS-SUMMDRl�� \,46O.Y8 00l5340-4212�-- 51040 STANDB CHRGS-�ApLE HDl 318.O8 \395539-42126'' 10.68 12/04/2001 STANDBY CRKGG'UlST 39 S01521V-42330- lCSC CONF - DESTEFAND \-69.34 12/04/2001 5,084.80 O01534O-42l26'' STANOBY CHRGS-pETER 921.716 �41554�'42126- 00��010'42lI5' STANDBY CH.F85'DlSJ 41 \,946.N) O015340-42126-- 51030 STAN08Y CHRGS'SYC CYN PK 2,4 20 00153; 40-4212 6--' \9.55 12/04/2001 6 T A PY�ISS'��B� \ 144 08 OO1534O-A2L26— CCCA CDNF-��ARl STANDBY CHRGS'STARSHlNE � 92.4O 001534O-42126' STAHDBY f-9 -r, i5.85 12/O4/2V01 51039 8O1403O-423��'- . 362.32 - 00 12/04/2001 TOTAL PREPAIOS �01�21V'42330- .00 ICSC CONF - DESTEFAND T0AL VUUC��S 51050 34,7V4.32 TOTAL Di VEENDDR 34,704.32 NELLS FARGD CARD S[RYIOB O8l4Oi0-42325— 11135 MTGS - HERRERA 155.85 12./A4/2001 51040 O0�4010^42125'- 11l5� PA! MNET QVIS 10.68 12/04/2001 51V41 S01521V-42330- lCSC CONF - DESTEFAND \-69.34 12/04/2001 51, Q-501 00140Y5'4233o- ICS -MRV 338.68 12If,4/2V0j 51O50 00��010'42lI5' PALM%ET �VCS - HUFF 10.68 \2/0�/200i 51030 001�0Y0-4231V - F�l \9.55 12/04/2001 51- 0- -42 OO'40z0-42 30-- CCCA CDNF-��ARl 3-65.32- 12/0-4/21001 5108 8O14O1V-4233V' GCT ILL CDNF ' HUFF i5.85 12/O4/2V01 51039 8O1403O-423��'- LESS CREDlT - PREV BAL - 00 12/04/2001 51042 �01�21V'42330- ICSC CONF - DESTEFAND 107,08 12/O4/2001 51050 OO140JO'42325-- MTGS LOWRY 124.22 12/O4/20o1 51042 o014V3O-42330' lCMA C�NF/UT ' LO \2/V4/2N)1 .18 51042 TnTAL PREIPAlDS 2,1O3.�9 TDTAL VO�CHERS .V0 TOTAL DUE VENO0n 2,1O3. T9 WES7 COAST ARBORlSTm INC OO�5558-45509— 11135 ���4 TREE MAl�� - OCT 01 139.8O oV�558 455 0— 11l5� ���4 TREE WATER�� SVCG 03 0\ 8O820 T0�P F.I. PAl—z ^� T0�D���� 9�.vell CIT! OF DIAMOND EIRP PURI LA 1 E: 11/28/2001 12:23:28 VOUCHER REGISTER FRGC • iO DUE THRU. 1:/0412001 PREPAID i�h�, C�T _G 0 C,fCu -ACCT , P-IECT-AC'CT FO # I FNVOICE rg:SCPIFTION11 AMOUNT LATE CHECK 001-23002-- 52076 PARK LEP PEEFUNID-FANTEPA 50.00 TOTRL PREPAIDS .00 TOTAL VOUCHERS 5v.00 LiTAL ::�t E '1E"=iiO .:00 ANNE WILLIAMS 0015350-45300— 11605 CONTRACT CLAWS -FALL 204.00 TOTAL PREPAIDS tit .�,n 0 TOTAL VOUCHERS 204.00 TOTAL DUE VENDOR 22.24,00 PAUL WRIGHT 0014090-44000-- 11214 A/V SVCS-GNCL,T/4,FC MTG 315.00 12/04/2001 51046 TOTAL PREFAILS 315.00'° TOTAL �}OUCC�-{ERS iA 10 ` � TOTAL i� DUE :'F?k°I jjP .e15. CN. YOSEMITE WA;TEP nilu1C,-42�_t-- 1: yY{;l71r]_ CV K�ATAL_r00 Ec l?. 60 TOTAL PREPAILS .00 TOTAL VOUCHERS 19.::x. TOTAIL LIRE V.EC-ZE R 19.60 EGP: 7I=:SES 0015210-471ioo-- D ih MM_1 r:� � /:, LF�d [!���: �:?: �,.. - 130.00 TCIT A PRE P DS .Oce TOT AI '--?U's rCHERS 130.00 PEPnQT TOTA PREPAIDS 109,125.733 ,5I..,, <. C;.i. On7 ii t t 00. .. _ T P,! 1,2144,622.7.' CITY COUNCIL TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manag TITLE: Treasurer's Statement — October 31, 2 01 RECOMMENDATION: Approve the October 2001, Treasurer's Statement. FINANCIAL IMPACT: No Fiscal Impact BACKGROUND: Agenda # 6.4 Meeting Date: Dec. 4, 2001 AGENDA REPORT Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City Council's review and approval. This statement shows the cash balances for the various funds, with a breakdown of bank account balances, investment account balances and the effective yield earned from investments. PREPARED BY: Linda G. Magnuson, Finance Director REVIEWED BY: Departmek t Head Attachments: Treasurer's Statement Deputy City Manager CITY OF DIAMOND BAR TREASURER'S MONTHLY CASH STATEMENT October 31, 2001 BfGiNNING. TRANSFERS ENDING BALANCE RECEIPTS DISBURSEMENTS IN (OUT): BALANCE GENERAL FUND $18,698,843.68 $1,031,307.63 $1,094,130.97 $18,636,020.34 LIBRARY SERVICES FUND 98,000.29 1,107.02 570,39 98,536.92 COMMUNITY ORG SUPPORT FD 10,981.32 160.09 800.00 10,341.41 GAS TAX FUND 633,350.54 189,368.01 822,718.55 TRANSIT TX (PROP A) FD 1,153,370.54 113,251.12 108,239.23 1,158,382.43 TRANSIT TX (PROP C) FD 2,192,930.03 65,368.79 2,258,298.82 INTEGRATED WASTE MGT FD 384,162.13 47,433.40 26,457,61 405,137.92 AB2928-TR CONGESTION RELIEF FD 438,982.34 34,929.15 473,911.49 AIR QUALITY IMPRVMNT FD 212,541.82 2,293.17 378.81 214,456.18 TRAILS/ BIKEWAY (AB821) FD 0.00 0.00 PARK & FACILITIES DEVEL. FD 2,336,741.66 26,062.64 2,362,804.30 COM DEV BLOCK GRANT FD (6,783.41) 6,675.00 12,039.39 (12,147.80) CITIZENS OPT -PUBLIC SAFETY FD 294,397.93 118,807.80 3,448.34 409,757.39 NARCOTICS ASSET SEIZURE FD 352,392.54 3,944.52 356,337.06 CA LAW ENFORCEMENT EQUIP PRGM 125,834.97 47,752.00 173,586.97 LANDSCAPE DIST #38 FD 676,678.67 7,796.44 5,226.60 679,248.51 LANDSCAPE DIST #39 FD 188,416.12 2,407.70 995.93 189,827.89 LANDSCAPE DIST #41 FD 371,392.19 4,304.78 4,104.64 371,592.33 GRAND AV CONST FUND 139,130.78 139,130.78 CAP IMPROVEMENT PRJ FD 90,027.50 3,498.81 57,615.93 35,910.38 SELF INSURANCE FUND 1,037,575.93 11,281,01 1,048,856.94 EQUIPMENT REPLACEMENT FUND 104,801.02 1,173.09 105,974.11 COMPUTER REPLACEMENT FUND (509.76) 4,076.46 (4,586.22) TOTALS $29,533,258.83 $1,718,922.17 $1,318,084.30 $0.00 $29,934,096.70 SUMMARY OF CASH: DEMAND DEPOSITS: GENERAL ACCOUNT $366,181.77 PAYROLL ACCOUNT 4,479.95 CHANGE FUND 250,00 PETTY CASH ACCOUNT 500.00 TOTAL DEMAND DEPOSITS $371,411.72 INVESTMENTS: US TREASURY Money Market Acct $423,377.95 LOCAL AGENCY INVESTMENT FD 29,139,307.03 TOTAL INVESTMENTS $29,562,684.98 TOTAL CASH $29,934,096.70 Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. All funds are available fo withdrawal within 24 hours. Investment in the Local Agency Investment Fund is allowed under the City's formally adopted investment policy. As a secondary investment option, the City continues to maintain the US Treasury Sweep Account with Wells Fargo, Any excess funds are "swept" on a daily basis from the City's bank accounts and are invested overnight into an investmen, pool of US Treasury Notes. Interest is credited to the City's bank account on a monthly basis L.A.I.F - Effective Yield for October 2001 3.785% Money Market -Effective Yield for October 2001 2.284% All investments are placed in accordance with the City of Diamond Bar's Investment Policy. Thea ove summary pro ides sufficient cash flow liquidity to meet the next six month's esti ted expendifiur Linda C. Lowry, Treasurer Agenda # Meeting Date Dec. 20.,01 CITY COUNCIL' v AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: Linda C. Lowry, City Manager TITLE: Rejection of Claim— Liu Tang Chu (# S 109977 SWQ) RECOMMENDATION: That the City Council reject the claim of Liu Tang Chu dated September 7, 2001. FINANCIAL IMPACT: None BACKGROUND: Carl Warren & Co., the claims administrator for the City and the California Joint Powers Insurance Authority (CJPIA), has reviewed the above referenced claim for root damage and has recommended rejection. Upon action by the City Council, appropriate notice shall be sent to the claimant and Carl Warren & Co. N8vember 13, 2001 TO: City of Diamond Bar ATTENTION: Tommye Cribbens, Assistant City Clerk RE: Claim Chu v. Diamond Bar Claimant Liu Tang Chu D/Event 8/28/01 Rec'd Y/Office 9/7/01 Our File S 109977 SWQ We have reviewed the above captioned claim and request that you take the action indicated below: • CLAIM REJECTION: Send a standard rejection letter to the claimant. Please provide us with a copy of the notice sent, as requested above. If you have any questions please contact the undersigned. Very truly yours CARL WARREN & COMPANY lR tcAardl L7, MG%YY uel Richard D. Marque cc: CJPIA Attn: Executive Director CARL WARREN & COO CLAIMS MANAGEMENT•CLAIMS ADJUSTERS 750 The City Drive • Ste 400. Orange, CA 92868 Mail: P.O. Box 25180 . Santa Ana, Ca 92799-5180 Phone: (714) 740-7999 • (800) 572-6900 • Fax: (714) 740-9412 CITY COUNCIL TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manage. TITLE: DEVELOPMENT CODE AMENDME4 NO. 2001-03 Agenda # (;. to Meeting Date: Dec. 4, 2001 AGENDA REPORT RECOMMENDATION: It is recommended that the City Council approve second reading, by title only, and adopt Ordinance No. 04 (2001). FINANCIAL IMPACT: N/A BACKGROUND/ DISCUSSION: Ordinance No. 04 (2001) provides for amendments to the City's Development Code related to landscape maintenance and lot coverage standards. A public hearing on the City initiated amendments was conducted on November 20, 2001. First reading of the Ordinance occurred at the November 20, 2001 City Council meeting. Upon approval of second reading, the referenced amendments will be effective January 3, 2002. PREPARED BY: ffij I / ' �/�.�i • n " �y " Attachments: Ordinance No. 04 (2001) Ja s DeStefan , Deputy City Manager ORDINANCE NO. 4 (2001) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ADOPTING DEVELOPMENT CODE AMENDMENT NO. 2001- 03 AND AMENDING THE DIAMOND BAR MUNICIPAL CODE A. RECITALS. On July 25, 1995, the City of Diamond Bar adopted its General Plan. The General Plan establishes goals, objectives and strategies to implement the community's vision for its future. 2. On November 3, 1998, the City of Diamond Bar adopted a Development Code. Title 22 of the Diamond Bar Municipal Code contains the Development Code now currently applicable to the development applications within the City of Diamond Bar. 3. Administering the Development Code for almost three years demonstrated that certain clarifications and modifications are needed based on the City's experience. The City of Diamond Bar has determined that the following existing standards within the Development Code require clarification and/or modification: Article II Section 22.08.240, Table 2-4, Residential District General Development Standards; Article III Section 22.34.030.D., Single-family Standards; Section 22.34.040.E., Multi -family Standards; Section 22.42.060.B.10., Parcel coverage; Article V Section 22.68.030.B.1., Changes to, or expansion of, a structure; and Article VI Section 22.80.020. Definitions — "S" definition of site coverage. 4. The Planning Commission of the City of Diamond Bar on October 23, 2001 conducted duly noticed public hearings with regard to the Development Code amendments. The Planning Commission concluded the public hearings on October 23, 2001 and recommended approval of said amendments to the City Council. 5. Notification of the public hearing for consideration of Development Code Amendment No. 2001-03 was provided in the San Gabriel Valley Tribune and 1 Inland Valley Daily Bulletin newspapers on October 30, 2001. Pursuant to Planning and Zoning Law Government Code Section 65091 (a)(3), if the number of property owners to whom a public hearing notice would be mailed is greater than 1,000, a local agency may provide notice by placing a display advertisement of at least one -eight page in at least one newspaper of general circulation. The City placed a one -eight page display advertisement in the above mentioned newspapers of general circulation. Furthermore, public notices were posted in nine public places (City Hall/South Coast Air Quality Management District, Diamond Bar Library, Country Hills Town Center Community Board, Vons/Sav- On Community Board, Ralph's shopping center - Diamond Bar Boulevard, 21070 Golden Springs Drive - JoAnne Fabrics, 990 Diamond Bar Boulevard — Oak Tree Shopping Center, 1235 Diamond Bar Boulevard - Albertson's and Heritage Park) on October 29, 2001. 6. On November 20, 2001, the City Council of the City of Diamond Bar conducted a duly noticed public hearing with regard to the Development Code amendments. At that time, the City Council directed staff to prepare an ordinance approving the amendments to be presented to the Council on December 4, 2001 and continued the public hearing. On December 4, 2001, the public hearing was concluded. 7. Following due consideration of public testimony, staff analysis and the Planning Commission's recommendation, the City Council finds that the Development Code amendments set forth herein are consistent with the General Plan. 8. The City Council hereby finds that there is no substantial evidence that the Development Code amendments will have a significant effect on the environment and therefore Negative Declaration No. 2001-04 has been prepared, pursuant to the requirements of the California Environmental Quality Act (CEQA) of 1970, as amended, and guidelines promulgated thereunder, pursuant to Section 15070 of Article 19 of Chapter 3, Title 14 of the California Code of Regulations. 9. The City Council hereby specifically finds and determines that, having considered the record as a whole, including the finding set forth below, there is no evidence before this City Council that the Development Code amendments proposed herein will have the potential of an adverse effect on the wildlife resources or the habitat upon which the wildlife depends. Based upon substantial evidence, this City Council hereby rebuts the presumption of adverse effects contained in Section 753.5 (d) of Title 14 of the California Code of Regulations. B. Ordinance. NOW, THEREFORE, the City Council of the City of Diamond Bar does hereby ordain as follows: 1. Paragraph D. contained in Section 22.34.030, Property Maintenance Standards, Single-family Standards, Landscape maintenance of Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: D. Landscape maintenance. Yards and setback areas shall be landscaped with lawn, trees, shrubs, or other plant material, and shall be permanently maintain in a neat and orderly manner and substantially free of weeds, debris and dead, diseased or dying vegetation, and broken or defective decorative elements of the landscaped area. Foliage in landscaped areas shall be mowed, groomed, trimmed, and pruned and adequately watered so as to maintain healthy growing condition so as not to detract from the appearance of the immediate neighborhood. Irrigation systems shall be maintained to prevent public health or safety hazards. 2. Paragraph E. contained in Section 22.34. 040, Property Maintenance Standards, Multi -family Standards, Landscape maintenance of Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: E. Landscape maintenance. Yards and setback areas shall be landscaped with lawn, trees, shrubs, or other plant material, and shall be permanently maintained in a neat and orderly manner and substantially free of weeds, debris and dead, diseased or dying vegetation, (e.g., dead branches, palm fronds, lawns, etc.) and broken or defective decorative elements of the landscaped area. Foliage in landscaped areas shall be mowed, groomed, trimmed, and pruned adequately watered so as to maintain healthy growing condition so as not to detract from the appearance of the immediate neighborhood. Irrigation systems shall be maintained to prevent public health or safety hazards. 3. Residential Zoning District General Development Standards, Table 2-4 contained in Section 22.08.240, of Article II, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: Requirements by Zoning District Setbacks Required Lot Coverage 30 percent 40 percent 40 percent 4. Subsection 10., Paragraph B. contained in Section 22.42.060, Guest Houses, Parcel Coverage of Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: 10. Parcel coverage. The guest houses, along with the main dwelling and any other accessory structures, shall not exceed an overall parcel coverage of the 40 percent. 5. Subsection 1., Paragraph B. contained in Section 22.68.030, Restrictions on Nonconforming Structures, Changes to, or expansion of, a structure of Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: 1. An addition or improvement is less than 50 percent of the existing square footage of all structures on site and lot coverage does not exceed 40 percent as listed in Table 2-4; 6. Paragraph "S" contained in Section 22.80.020., Definitions of Specialized Terms and Phrases of Article VI, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: Site coverage. The percentage of total site area occupied by structures. Structures/building coverage includes the primary structure, all accessory structures (e.g., carports, garages, patio covers, sheds, trash dumpster enclosures, etc.) except tennis courts and pools/spas and architectural features (e.g., chimneys, balconies, decks above the first floor, porches, stairs, etc.). Structures/building coverage is measured from exterior wall to exterior wall. See Figures 6-8 (Site Coverage). PASSED, APPROVED AND ADOPTED THIS 20TH DAY OF NOVEMBER 2001, BY THE CITY COUNCIL OF THE CITY OF DIAMOND BAR. BY: I, Lynda Burgess, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 2001 and was finally passed at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 2001, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Lynda Burgess, City Clerk City of Diamond Bar 51 CITY COUNCIL Agenda # 40,7 _ Meeting Date: December 4, 2001 AGENDA REPORT TO: Honorable Mayor and Members %the City Council VIA: Linda C. Lowry, City Manag TITLE: APPROVAL OF PAYMENT TO TH ALNUT VALLEY WATER DISTRICT IN THE AMOUNT OF $20,912.70 FOR THE INSTALLATION OF WATER METERS FOR THE BREA CANYON ROAD STREETSCAPE AND STREET IMPROVEMENT PROJECT. RECOMMENDATION: It is recommended that the City Council approve the payment. FINANCIAL IMPACT: Funds for this work are already included in the 2001/02 fiscal year budget. BACKGROUND: At its September 18, 2001 meeting, the City Council awarded a contract to the Griffith Company for the construction of the Brea Canyon Road Streetscape and Street Improvements. This project includes the installation of irrigation and landscape improvements from Fountain Springs to the southerly city limits. The irrigation system will require the installation of two water meters by the Walnut Valley Water District. Cost to install the meters will be $20,912.70. The City's Purchasing Ordinance requires City Council approval of payments to a single vendor that exceed $15,000. PREPARED BY: Marsha Roa Community Services Assistant Director of Community Services JaYnes DeStefa o Deputy City Manager CITY COUNCIL Agenda # & - I Meeting Date: _December 4, 2001 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manager;' TITLE: Award of Contract to Analytical Planning Services Inc. for Construction Management Services associated with the Senior/Community Center in an amount not -to -exceed $530,000 Recommendation: It is recommended that the City Council award a contract to Analytical Planning Services Inc. for construction management services related to the construction of the Senior/Community Center (APSI) for an amount not -to -exceed $530,000. Budget Implication: Sufficient funds are available in the project budget for this expenditure, so no additional appropriation is required. However, the cost of this service is significantly higher than the original cost estimate provided by Gonzales Goodale Architects. As such, the overall project budget may need to be amended accordingly through either a mid -year budget adjustment or through the FY 2002-03 budget process. If the APSI contract is approved by the City Council, their first task will be to validate and revise, if necessary, the construction cost estimates previously provided by Gonzales Goodale Architects. This updated project cost information will be presented to the City Council in January 2002 and will be used to make adjustments to the design to conform to the previous budget or to amend the overall project budget, based on City Council direction. Background: In October the City sent out the attached Request for Proposal to approximately thirty (30) construction management firms. The City received a total of fourteen (14) proposals. These proposals were reviewed by a committee of City staff comprised of Deputy City Manager Dave Doyle, Community Services Director Bob Rose, Public Works Director David Liu, and Building Official Dennis Tarango. These proposals were reviewed and evaluated based on the following criteria: 0 Understanding of work scope, as demonstrated by the thoroughness of the proposal; • Demonstrated professional skills and credentials of the staff to be assigned to the project; • Related experience and references/track record; • Quality of Proposal; • Approach to performing the specified services/work plan; • Fee After evaluating each of the proposals, the top four candidates were invited to interview with the selection committee. The top four candidates and their costs are identified below: Harris & Associates $926,970 Bovis $600,800 APSI $530,000 Swinerton $514,362 After the initial interview, APSI and Swinerton were invited to a secondary interview to further discuss their proposals and costs. After completion of all interviews, staff recommends awarding the contract to APSI based on the experience of the individuals assigned to our project, and the number of personnel as well as the number of man-hours dedicated to our project as compared to the other proposals. Discussion: APSI is dedicating a number of qualified personnel to our project. The core team including the Project Manager, Construction Manager and administrative support personnel are the same individuals that recently completed the City of Costa Mesa Community Center project. This was a project of similar size and scope as our project. Also, similar to our project, the Costa Mesa Community Center was partially funded through Community Development Block Grant (CDBG) funds. APSI was responsible for tracking and monitoring the use of those funds to ensure compliance with the guidelines governing those funds and was also responsible for compliance with all CDBG reporting requirements. Finally, APSI's proposal dedicates 5,600 man-hours and includes specialty positions such as Project Scheduler, Document Control Engineer and Sr. Cost Estimators. The Swinerton proposal dedicated approximately 3,832 man-hours. The APSI's proposal assumes a notice to proceed for construction management services being issued by the City in December 2001, construction commencing in August 2002, construction completed by November 2003, and two additional months of project close out. Construction management service fees are based on a number of factors but the primary factor is construction time. If there are unforeseen circumstances that extend the length of construction, additional compensation to the construction management firm may be required. However, if additional compensation is required, the City will negotiate to ensure the compensation is warranted and that the amount is fair and equitable. Any additional compensation will require City Council approval. At this time, it is not anticipated that any additional compensation will be required. 0a Prepared By: David A. Doyle, Deputy City Manager Attachments 1. Request for Proposal — Construction Management Services 2. City/APSI Contract 3. APSI Proposal October 1, 2001 SUBJECT: REQUEST FOR PROPOSALS (RFP) FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE NEW COMMUNITY/SENIOR CENTER SUMMITRIDGE PARK To Interested Construction Management Firms: The City of Diamond Bar is inviting qualified firms to submit proposals for construction management services for the new Community/Senior Center at Summitridge Park. The attached RFP identifies the specific information and service levels required. To be eligible for consideration, interested firms must submit three (3) proposals to the City of Diamond Bar no later than Noon Thursday, October 11, 2001. All proposals should be addressed to: City of Diamond Bar 21825 East Copley Drive Diamond Bar, CA 91765-4177 ATTN.: David Doyle, Deputy City Manager Also enclosed is a copy of the sample consulting services agreement for your information. If you have any questions regarding this request, please contact me at david.doyle@ci.diamond-bar.ca.us or at (909) 396-5666. Thank you for your participation in this process. Sincerely, David Doyle Deputy City Manager Enclosure cc: Linda C. Lowry, City Manager James DeStefano, Deputy City Manager David G. Liu, Director of Public Works Bob Rose, Community Services Director AIT'At".6p r l CITY OF DIAMOND BAR REQUEST FOR PROPOSALS (RFP) FOR CONSTRUCTION MANAGEMENT SERVICES FOR COMMUNITY/SENIOR CENTER AT SUMMITRIDGE PARK TABLE OF CONTENTS Page INTRODUCTION....................................................................2 II BACKGROUND.....................................................................3 III QUALIFICATIONS..................................................................4 IV SCOPE OF SERVICES...........................................................5 V PROPOSAL CONTENT/FORMAT............................................12 Technical Qualifications Proposal Cost Proposal VI PROPOSAL EVALUATION AND SELECTION ............................13 VII APPENDIX Exhibit 1 — Site Map Exhibit 2 — Form of Agreement I J I. INTRODUCTION The City of Diamond Bar is requesting proposals for Construction Management Services for a new Community/Senior Center. Services required range from pre to post construction over the course of the project. Further description of the required services for each phase of the project is included in the Scope of Services section of this Request for Proposal (RFP). Qualified Construction Managers are requested to respond to the items addressed in this RFP. The Project/Construction Management firm will oversee the City's interest in the construction and management of this capital project. A close working relationship between the Construction Manager and the architect, Gonzalez/Goodale Architects, is required during the design phase and construction of the project. The estimated schedule for this Request for Proposal is as follows: • Proposals Due October 11, 2001 Noon • Interview Firms week of October 15, 2001 • Negotiate and Finalize Contract week of October 30, 2001 The estimated schedule for the construction project is as follows: Phase I December 01 — Spring 02 Phase 11 Commencing Summer 02 Phase 111 30-90 days following completion of construction II BACKGROUND In 1998 the City of Diamond Bar created a citizen's task force comprised of twenty-eight (28) community members to consider the development of six different types of community facilities and to identify proposed locations for each type of facility. Ultimately, the task force identified the need for a community/senior center as the highest priority for the City, followed closely by a new library. The task force also identified several possible locations for the placement of the Community/Senior Center and library. However, none of these locations were feasible either from an economic, political or construction point of view. Subsequently, the City of Diamond Bar acquired several hundred acres adjacent to Summitridge Park. Summitridge Park is located on the northwest corner of Summitridge Drive and Grand Avenue. The property is on the northern boundary of the park on Summitridge Drive. The City Council has identified this location for the proposed Comm u n ity/SeniorCenter and library (site plan attached). In 2000 the City issued a Request for Proposals for architectural services to master plan the entire site, develop design/construction documents for the Community/Senior Center, and schematic design for the proposed library. Subsequently, the City awarded the architectural contract to Gonzales/Goodale Architects. Since then the City staff and the architects have been working closely to develop the appropriate site plan and design concepts. On September 4, 2001, the City Council approved the conceptual design and floor plan layout for the Community/Senior Center. Schematic design of the library has been completed. However, no further work will be completed regarding the library until issues related to funding the proposed project have been addressed. Although development of a certified building pad for the proposed library and construction of library parking lot will be completed as part of the construction contract for the Community/Senior Center. During the preliminary design phase, it was discovered that the site has geo-technical issues that will need to be addressed. The construction budget includes funds to construct a shear key buttress on site. In addition, off site traffic improvements to Grand Avenue will be required to access the proposed roadway. The construction management firm will not be responsible for offsite improvements but will be responsible for the new access road within the project site. The sequencing and coordination of offsite improvements and new access road will be the responsibility of the Construction Management Firm. The Community/Senior Center project is now moving into the design development to be followed by the development of construction documents. It is anticipated that the construction contract will be awarded in July 2002, with construction commencing approximately 30 days later. It is envisioned that the construction management firm will provide prudent and cost effective recommendations in design development and construction to accelerate the construction schedule. As proposed the Community/Senior Center is 22,500 square feet and contains a 500 seat banquet area, warming kitchen, senior center, youth activity area, homework center, computer room, indoor/outdoor child play area, necessary support functions such as restrooms and storage areas as well as offices for City staff. The construction budget for the building is approximately $6 million with site prep costs including landscape and hardscape estimated to be $4 million — for a total project budget of approximately $10 million. The new access road within the site is included within the site prep costs. The City will fund this project through a variety of funding sources including the City's General Fund Reserves and Community Development Block Grant funds (CDBG). The Project Management firm will oversee the City's interest in the construction and management of this capital project. A close working relationship between the Construction Manager and the architect, Gonzalez/Goodale Architects, and City staff is required during the design phase and construction of the project. III QUALIFICATIONS The City of Diamond Bar is requesting interested Construction Managers respond to the following questions and provide the materials listed below. Construction Manager qualifications should be accompanied by a cover letter stating their interest in the project. A. General 1. Name of the organization 2. History of the organization 3. Experience working with cities on projects of a similar scope, size and budget 4. Description of your understanding of the project and scope of services to be provided B. Construction Manager Experience 1. List ten public building projects your firm has been involved with of a similar size, scope and project budget, in the last five years, including the type of project and address 2. The name and location of two or three projects you would like us to visit 3. An outline of your firm's proposed organization and staffing, inclusive of resumes of key personnel who will be assigned to this project 4. Describe any past experience with a collaborative approach to the design phase (i.e., architect, landscape architect and engineers) 5. Identify individual that will be assigned this project and provide detailed resume including their experience in projects of a similar size and scope within the last 5 years C. References Public agency references for projects noted. 2. Appropriate financial statements IV SCOPE OF SERVICES Overview The Scope of Service under this Request for Proposal is divided into the following phases generally described as follows: General Project Management Phase I - Pre -Construction Phase II - Construction Phase III - Post Construction The Construction Manager will report to the David Doyle, Deputy City Manager. The scope of work under each phase of service is described below: GENERAL CONSTRUCTION MANAGEMENT Staff Assistance — The Construction Manager will provide technical and managerial staff assistance to the City of Diamond Bar for the specific tasks described hereunder for the project. The Construction Manager's responsibility is to coordinate and oversee all phases of the various disciplines necessary to construct the Community/Senior Center. The disciplines include, but are not limited to, civil engineering, architecture, landscape architecture, as well as the general building construction. Meetings — Organize, schedule, attend and record all program -related meetings. Reports — The Manager shall provide an on-site computer and program in order to increase the operational effectiveness of the management of the project. Reports shall be available to allow for immediate access to information regarding project scheduling, actual progress, status of submittals, change orders, and any other information deemed pertinent by the City. Document Control — Establish and maintain all related and relevant documentation, records, design data, drawings, CDBG funding/compliance records, and correspondence pertaining to the project. Cost Control — Under the direction of the City, establish and implement cost monitoring and control procedures. Provide cost reports to the City monthly. Master Schedule — Prepare a master project schedule based on anticipated design and construction schedules, that integrates all reviews, approvals, or other action required by the City Council, City commissions, review agencies, and any other entity. PHASE I — PRE CONSTRUCTION PHASE 1.2 Project Cost Estimates — Provide independent detailed cost estimates of construction cost for the project during the Design Development and Construction Document phases. 1.3 Value Engineering — Review designs during their development to ensure the most cost-effective design within guidelines provided by City. Advise on selection of materials, building systems and equipment and methods of project delivery. Provide recommendations on relative feasibility of construction methods, availability of materials and labor, time requirements for procurement, installation and construction, and factors related to cost including, but not limited to, costs of alternative designs or materials, preliminary budgets and possible economies of scale. 1.4 Review of Design Documents — Review the design documents and make recommendations to the City and Architect as to constructability, as to cost, sequencing, scheduling and time of construction, as to clarity, consistency and coordination of documentation among various disciplines. The recommendations resulting from such review will be provided to the City and Architect in writing and as notations on the design documents. 1.5 Bidding Document Preparation — Review the General and Special Conditions of the specifications. Act as coordinator for the assembly and distribution of the project plans and specifications. 1.6 Contractor Scheduling Method - Together with the Architect, participate in contract specification development which require the contractor to utilize Critical Path Method scheduling and other management techniques in the interest of claims prevention and dispute resolution. 1.7 Pregualifying Bidders — Assist the City in developing lists of possible bidders and in pre -qualifying bidders. This service shall include the following: preparation and distribution of questionnaires; receiving and analyzing completed questionnaires; interviewing possible bidders, bonding agents and financial institutions; and preparing recommendations for the City. Prepare a general contractors bidders list. 1.8 Bidding Assistance — Work with City Project Team general contractors in establishing bidding schedules. Assist the Architect in issuing Bidding documents to Bidders. Conduct pre-bid conferences to familiarize Bidders with the Bidding Documents and management techniques and with any special 6 systems, materials or methods. Assist the Architect with the receipt of questions from Bidders, and with the issuance of Addenda. 1.9 Pre -Bid Conference — In conjunction with the City and Architect, participate in Pre-bid Conference. This conference shall be for the purpose of explaining the Project requirements to the bidders, including information concerning schedule requirements, time and cost control requirements, access requirements, administrative requirements and technical information. 1.10 Bid Protest — Assist in the review, evaluation and resolution of any protest filed by a bidder. 1.11 Bid Review — Prepare detailed bid tabulation, assist in review of bids for conformance to requirements, review and report on bidders acceptability. Make recommendation for award or rejection of bids. Assist with reference checks. 1.12 Pre -Award Conference — With the City and Architect, participate in pre -award conferences with successful Bidder. Advise the City on the acceptability of Subcontractors and material suppliers proposed by Contractors. PHASE II — CONSTRUCTION 2.1 Pre -Construction Conference — Organize, schedule, attend and record the pre - construction conference for the project prior to the start of any field activities. 2.2 On -Site Management and Inspection — Provide and maintain a management team of sufficient personnel on the Project site to provide contract administration as an agent of the City, and establish and implement coordination and communication procedures among City, Architect and Contractors. It is anticipated that daily on-site management will be required during construction. 2.3 Weekly Progress Meetings — Organize, schedule and facilitate in weekly progress meetings. Record and distribute minutes to City Project Team. 2.4 Reports — Firm shall provide on-site computer and program in order to increase the operational effectiveness of the management of the project. Reports shall be available to allow for immediate access to information regarding project scheduling, actual progress, status of submittals, change orders, and any other information deemed pertinent by the City Project Team. 2.5 Permits, Bonds and Insurance — Verify that the required permits, bonds and insurance, have been obtained and are kept current during the contract. These documents shall be forwarded to the City with a copy to the Architect. 2.6 Review of Requests for Information, Shop Drawings, Samples & Other Submittals — Serve as initial contact for the Contractor's requests for information, shop drawings, samples and other submittals. Help determine the anticipated effect on compliance with the project requirements, the construction budget, and the Master Schedule. Forward to the Architect for review the request for clarification or interpretation, shop drawing, sample, or other submittal, along with the construction manager's comments. Review all submittals for constructability, cost, sequencing, scheduling and time of construction, clarity, consistency, and coordination. Receive from the Architect, and transmit to the Contractor, all information so received from the Architect. Maintain a log of all submittals and requests for clarification, and expedite processing and approval. 2.7 Progress Reports — Record the progress of the Project. Keep a daily log containing a record of weather, number of workers, work accomplished, problems encountered, and other similar relevant data as the City may require. Submit a monthly written report with photos summarizing the weekly reports to the City and the Architect. 2.8 Master Schedule Control — Consistent with the Project Construction Schedule issued with the Bidding Documents, and utilizing the Contractors' Construction Schedule, update the Master Project Schedule incorporating the activities of Contractor on the Project. 2.9 Photographs and Videos — Provide videotape and photographic documentation of project site prior to and during construction and submitted with the monthly written progress report. 2.10 Rejection of Work — Endeavor to guard the City against defects and deficiencies in the work. As appropriate, require special inspection or testing, or make recommendations to the Architect regarding special inspection or testing, of work not in accordance with the provisions of the Contract Documents whether or not such work be then fabricated, installed or completed. Subject to review and approval by the Architect, reject work which does not conform to the requirements of the Contract Documents. 2.11 Contract Non -Compliance Endeavor to achieve satisfactory performance from the Contractor. Recommend courses of action to the City when requirements of a Contract are not being fulfilled, and the non-performing party will not take satisfactory corrective action. 2.12 Subsurface & Physical Conditions — Whenever the Contractor notifies the Construction Manager that a surface or subsurface condition at or contiguous to the site is encountered that differs from what the Contractor is entitled to rely upon or from what is indicated or referred to in the Contract Documents, or that may require a change in the Contract Documents, the Construction Manager shall notify the Architect. Receive from the Architect and transmit to the Contractor all information necessary. Design changes required to be responsive to the differing or changed condition and, if necessary, shall prepare a change order. 2.13 Manage Field Testing Services — Schedule and coordinate all special field testing services. 2.14 Manage Laboratory Testing Serviced Schedule and manage all laboratory testing services. 2.15 Labor Compliance — Monitor Contractor's efforts in relation to all labor compliance requirements. Discuss all requirements with Contractor at pre - construction conference. Monitor and conduct employee interviews for labor compliance. Evaluate low bidder's proposal for good faith effort in meeting goals. Investigate all complaints regarding non-compliance. 2.16 Contractor's Safety Program — The Construction Manager shall require each Contractor that will perform work at the site to prepare and submit for review a safety program, as required by the Contract Documents. Review each safety program to determine that the programs of the Prime Contractor performing work at the site, as submitted, provide for coordination among the subcontractors of their respective safety programs. Notify Contractor of safety problems. Direct Contractor to suspend work if imminent hazard is not immediately remedied or a dangerous condition persists. Investigate all accidents. Gather all information relating to any accidents. Prepare accident reports. 2.17 Cost Accounting — Revise and refine the approved estimate of Construction Cost, incorporate approved changes as they occur. Maintain cost accounting records on authorized additional work performed on the basis of actual costs of labor and materials, or other work requiring accounting records. 2.18 Certified Payroll and CDBG Regulation Review — Review Contractor's certified payroll submittals for compliance with prevailing wage requirements. Review Contractor's compliance with CDBG reporting requirements. 2.19 Progress Payments — Review the payment applications submitted by the Contractor and determine whether the amount requested reflects the progress of the contractor's work. Make appropriate adjustments to each payment application and prepare and forward to the City a Progress Payment Report. The report shall state the total contract price, payments to date, current payment requested, retainage and actual amounts owed for the current period. 2.20 Change Order Preparation, Negotiation, and Processing — Establish, implement and coordinate systems for processing all contract change orders. Assist Architect as needed in preparation of independent cost estimate for all contract change orders. Assist City and Architect in negotiating all contract change orders with the Contractor. Expedite all change order requests in a timely manner in order to avoid any construction delays from any and all trades. Prepare contract change order document for execution by Contractor, Architect and City. 2.21 Change Order Reports —Periodically prepare and distribute to City Change Order Reports during the Construction Phase. The report shall list all City -approved change orders by number, a brief description of the change order work, the cost established in the change order and percent of completion of the change order work. 2.22 Record Documents — Maintain at the Project site, on a current basis: a record copy of all Contracts, Drawings, Specifications, Addenda, Change Orders and other Modifications, in good order and marked to record all changes during construction; Shop Drawings; Product Data; Samples; submittals; purchases; materials; equipment; applicable handbooks; maintenance and operating manuals and instructions; other related documents and revisions which arise out of the Contracts or work. Maintain records, in duplicate, of principal building layout lines, elevations of the bottom of footings, floor levels and key site elevations certified by a qualified surveyor or professional engineer. Make all records available to the City and the Architect. At the completion of the Project, deliver such records to the Architect for the City. 2.23 Initial Start -Up — With the Architect and the City's maintenance personnel, observe the Contractors' checkout of utilities, operational systems and equipment for readiness and assist in their initial start-up and testing. 2.24 Building Inspections — All public works and building inspections required by City Codes will be provided for by the City of Diamond Bar. The Contractor shall be responsible for the scheduling of inspections. PHASE III — POST- CONSTRUCTION 3.1 Final Punchlist — The Construction Manager shall assist the Architect in preparing a punchlist. After the Architect certifies the Date of Substantial Completion of the Work, the Construction Manager shall coordinate the correction and completion of the work. 3.2 Final Inspection — Following the Architect's approval of a Certificate of Substantial Completion of the project or designated portion thereof, evaluate the completion of the work of the Contractor and make recommendations to the City when work is ready for final inspection. Assist the Architect in conducting final inspections. Secure and transmit to Architect, and then the City required guarantees, affidavits, release, bonds and waivers. Deliver all keys, manuals, record drawings and maintenance stocks to the City. 3.3 Operation and Maintenance Manuals — Coordinate the Contractor's submission of operation and maintenance manuals required under the contract. Ensure all manuals are bound, indexed and complete in all respects. 3.4 Closeout Documentation — Specific attention to be paid to closeout documents, including, but not limited to the following: all disciplines' Record Drawings; Unconditional Lien Waivers from subcontractors, suppliers and vendors; list of contractor and subcontractor with addresses, telephone numbers, and contact person; Final Lien Waiver from General Contractor, all warranties and/or guarantees, equipment manuals and maintenance schedules for all related equipment; Certificate of Substantial Completion; copies of all permit inspections by City Building Inspectors, Occupancy Permit, Final Completion and Notification of Acceptance. io A 3.5 Final Payment — Make recommendation to City regarding Contractor's final progress payment request. Prepare final progress payment report for submission to City. 3.6 Final Report — Provide City with a project final report that includes the following: A financial summary of the construction contracts, change orders, architectural services, project management services and direct purchase items. A summary of project change orders. A construction summary and schedule review. A summary of final acceptance. ADDITIONAL SERVICES • Testify as necessary in connection with any public hearing, arbitration, or legal proceeding with regard to the project. 11 V PROPOSAL CONTENT/FORMAT The consultant shall submit technical proposal and detailed cost proposal in separate sealed envelopes. Technical Qualifications Proposal The technical qualifications portion of the proposal shall include the following: • Experience of the firm in performing the requested scope of services, specifically referring to experience in similar public agency projects over the past five years; • A listing of references that may be contacted regarding the firm's experience including descriptions of previous projects, name of agency, addresses, and telephone numbers of individuals that are familiar with firm's services on these projects; • The name and location of three (3) projects you would like the City to visit; • Identification of staff capabilities to perform the requested services, including a description of your firm's present activities and availability to accomplish the required services; • Organization chart of staff to be assigned to project; include names, titles, responsibilities and resumes of key personnel including projects of a similar size and scope they have been involved with in the last 5 years. Include percentage of their time devoted to this project. • The proposed Agreement between the City and the selected firm is included as Exhibit No. 2 of this Request for Proposals. The proposer shall state that the Agreement has been reviewed and provide a statement that all terms and conditions outlined in the Agreement are acceptable. Cost Proposal The proposal shall include separate cost determinations which contain the following information: • Hourly billing rates for the various levels of staff who will participate in the project, along with projected hours to perform each phase of the scope of services and the related work to complete the requirements of each phase; • Cost breakdown for each service within each phase. Specific cost break for each phase. • A maximum not to exceed fee to be charged to provide each phase of the scope of services; Phases I, II, III. • A grand total of all fees to be charged for completion of all phases of the project. • Separate list of reimbursable expenses including rates. 12 VI PROPOSAL EVALUATION AND SELECTION The Technical Qualifications Proposal and the Cost Proposal must be sealed separately and addressed to David Doyle, Deputy City Manager, City of Diamond Bar, 21825 E. Copley Drive, Diamond Bar, CA 91765, and received before Noon, October 11, 2001. No postmarks or faxes will be accepted. The qualifications proposal will be evaluated by a Review Committee based on the following criteria: • Understanding of work scope, as demonstrated by the thoroughness of the proposal; • Demonstrated professional skills and credentials of the staff to be assigned to the project; • Related experience and references/track record; • Quality of Proposal; • Approach to performing the specified services/work plan; • Fee • The Proposer's comments on the Agreement The proposals shall be ranked according to the qualifications -based selection criteria. Interviews may be conducted with the top-ranked proposers. The firm ranked as the most qualified to provide the requested services may be invited to negotiate a final agreement. If an agreement is not reached, negotiations may be terminated and commenced with the next most qualified proposer. The City will not open Cost Proposals until the Technical Qualification Proposals have been ranked. The City reserves the right to reduce or revise elements of the scope of work prior to the award of any contract. Furthermore, the City reserves the right to reject any or all proposals submitted; and no representation is made hereby that any contract will be awarded pursuant to this Request for Proposal, or otherwise. All costs incurred in the preparation of the proposal, in the submission of additional information and/or in any other aspect of a proposal prior to the award of a written contract will be borne by the proposer. 13 CONTRACTING SERVICES AGREEMENT This Agreement is made and entered into this fourth day of December 2001 by and between the City of Diamond Bar, a municipal corporation ("City") and Analytical Planning Services, Inc. (APSI), ("Contractor"). RECITALS A. City desires to utilize the services of Contractor as an independent contractor to provide contracting services to City as set forth in Exhibit "A", the City's Request for Proposals dated October 1, 2001. B. Contractor represents that it is fully qualified to perform such contracting services by virtue of its experience and the training, education and expertise of its principals and employees. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: 1. Contractor's Services. A. Scope of Services. The nature and scope of the specific services to be performed by Contractor are as described in Exhibit "B" the Contractor's Response, dated October 10, 2001 to the City's Request for Proposals. B. Level of Services/Time of Performance. The level of and time of the specific services to be performed by Contractor are as set forth in Exhibit "B." 2. Term of Agreement. This Contract shall take effect December 2001, and shall continue until January 31, 2004 unless earlier terminated pursuant to the provisions herein. 3. Compensation. City agrees to compensate Contractor for each service which Contractor performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B." Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Contractor pursuant to this Agreement shall not exceed ($530,000). 4. General Terms and Conditions. In the event of any inconsistency between the provisions of this Agreement and Contractor's proposal, the provisions of this Agreement shall control. 5. Addresses. City: City Manager Contractor: APSI City of Diamond Bar 15707 Rockfield 21825 East Copley Drive Suite 225 Diamond Bar, CA 91765-4177 Irvine, CA 92618 6. Status as Independent Contractor. A. Contractor is, and shall at all times remain as to City, a wholly independent contractor. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor's employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Contractor agrees to pay all required taxes on amounts paid to Contractor under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Contractor and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Contractor, then Contractor agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Contractor shall fully comply with the workers' compensation law regarding Contractor and Contractor's employees. Contractor further agrees to indemnify and hold City harmless from any failure of Contractor to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. 7. Standard of Performance. Contractor shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions. 8. Indemnification. Contractor agrees to indemnify the City, its officers, agents, volunteers, employees, and attorneys against, and will hold and save them and each of them harmless from, and all actions, claims, damages to persons or property, penalties, obligations, or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of the acts, errors or omissions of Contractor, its agents, employees, subcontractors, or invitees, including each person or entity responsible for the provision of services hereunder. In the event there is more than one person or entity named in the Agreement as a Contractor, then all obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several. 9. Insurance. Contractor shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company admitted to do business in California and approved by the City (1) a policy or policies of broad -form J�� comprehensive general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Contractor, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00; (3) automotive liability insurance, with minimum combined single limits coverage of $500,000.00; (4) professional liability insurance (errors and omissions) to cover or partially cover damages that may be the result of errors, omissions, or negligent acts of Contractor, in an amount of not less than $1,000,000 per occurrence; and (5) worker's compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. City, its officers, employees, attorneys, and volunteers shall be named as additional insureds on the policy(ies) as to comprehensive general liability, property damage, and automotive liability. The policy(ies) as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. A. All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof. Contractor agrees that it will not cancel, reduce or otherwise modify the insurance coverage. B. All policies of insurance shall cover the obligations of Contractor pursuant to the terms of this Agreement; shall be issued by an insurance company which is admitted to do business in the State of California or which is approved in writing by the City; and shall be placed with a current A.M. Best's rating of no less that A VII. C. Contractor shall submit to City (1) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, and (2) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less that one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement", or a substantially similar form which the City has agreed in writing to accept. 10. Confidentiality. Contractor in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Contractor covenants that all data, documents, discussion, or other information developed or received by Contractor or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contractor without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Contractor's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Contractor prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Contractor's prior written consent, use the same for other unrelated projects. 11. Ownership of Materials. All materials provided by Contractor in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. 12. Conflict of Interest. A. Contractor covenants that it presently has no interest and shall not acquire any interest, director or indirect, which may be affected by the services to be performed by Contractor under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Contractor further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Contractor shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Contractor covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Contractor's covenant under this section shall survive the termination of this Agreement. 13. Termination. Either party may terminate this Agreement with or without cause upon fifteen (15) days' written notice to the other party. However, Contractor shall not terminate this Agreement during the provision of services on a particular project. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Contractor for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Contractor shall discontinue performing services. 14. Personnel. Contractor represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Contractor or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Contractor reserves the right to determine the assignment of its own employees to the performance of Contractor's services under this Agreement, but City reserves the right, for good cause, to require Contractor to exclude any employee from performing services on City's premises. 15. Non -Discrimination and Equal Employment Opportunity. A. Contractor shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or 4 termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Contractor will, in all solicitations or advertisements for employees placed by or on behalf of Contractor state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Contractor will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 16. Assignment. Contractor shall not assign or transfer any interest in this Agreement nor the performance of any of Contractor's obligations hereunder, without the prior written consent of City, and any attempt by Contractor to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 17. Performance Evaluation. For any contract in effect for twelve months or longer, a written annual administrative performance evaluation shall be required within ninety (90) days of the first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement. The work product required by this Agreement shall be utilized as the basis for review, and any comments or complaints received by City during the review period, either orally or in writing, shall be considered. City shall meet with Contractor prior to preparing the written report. If any noncompliance with the Agreement is found, City may direct Contractor to correct the inadequacies, or, in the alternative, may terminate this Agreement as provided herein. 18. Compliance with Laws. Contractor shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Contractor constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Contractor, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 20. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and Contractors. 21. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand M during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. 22. Governing Law. This Contract shall be interpreted, construed and enforced in accordance with the laws of the State of California. 23. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 24. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represent the entire and integrated agreement between Contractor and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk. 25. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. "City" ATTEST: CITY OF DIAMOND BAR By: By: Lynda Burgess, City Clerk Approved as to form: By: City Attorney "CONTRACTOR" By: Its: Robert S. Huff, Mayor ADDITIONAL INSURED ENDORSEMENT COMPREHENSIVE GENERAL LIABILITY Name and address of named insured ("Named Insured'): Name and address of Insurance Company ("Company'): General description of agreement(s), permit(s), license(s), and/or activity(ies) insured. Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the "Policy") or in any endorsement now or hereafter attached thereto, it is agreed as follows: 1. The ("Public Agency"), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the "Additional Insureds") under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy. 2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy. 3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought except with respect to the limits of the Company's liability. 4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall covered as third -party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company's limits of liability as provided under the policy. J-7 ADDITIONAL INSURED ENDORSEMENT COMPREHENSIVE GENERAL LIABILITY a 5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained in or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds. 6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non -renewal except after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereof. In the event of Company's failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement. 7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds. 8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance. 9. This endorsement and all notices given hereunder shall be sent to Public Agency at: 10. Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached. TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF THIS ENDORSEMENT ATTACHES FROM/TO LIABILITY 11. Scheduled items or locations are to be identified on an attached sheet. The following inclusions relate to the above coverages. Includes: ❑ Contractual Liability ❑ Owners/Landlords/Tenants ❑ Manufacturers/Contractors ❑ Products/Completed Operations ❑ Broad Form Property Damage ❑ Extended Bodily Injury ❑ Broad Form Comprehensive ❑ General Liability Endorsement ❑ Explosion Hazard ❑ Collapse Hazard ❑ Underground Property Damage ❑ Pollution Liability ❑ Liquor Liability 12. A ❑ deductible or ❑ self-insured retention (check one) of $ applies to all coverage(s) except: (if none, so state). The deductible is applicable ❑ per claim or ❑ per occurrence (check one). 13. This is an ❑ occurrence or ❑ claims made policy (check one). 14. This endorsement is effective on at 12:01 A.M. and forms a part of Policy Number I, (print name), hereby declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company. Executed . 19 Phone No.: ( ) 9 Signature of Authorized Representative (Original signature only, no facsimile signature or initialed signature accepted) ADDITIONAL INSURED ENDORSEMENT AUTOMOBILE LIABILITY Name and address of named insured ("Named Insured'): Name and address of Insurance Company ("Company'): General description of agreement(s), permit(s), license(s), and/or activity(ies) insured: Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the "Policy") or in any endorsement now or hereafter attached thereto, it is agreed as follows: 1. The ("Public Agency"), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the "Additional Insureds") under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy. 2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy. 3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought except with respect to the limits of the Company's liability. 4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall covered as third -party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company's limits of liability as provided under the policy. J-10 ADDITIONAL INSURED ENDORSEMENT COMPREHENSIVE GENERAL LIABILITY 5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds. 6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non -renewal except after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereto. In the event of Company's failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement. 7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds. 8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance. 9. This endorsement and all notices given hereunder shall be sent to Public Agency at: City of Diamond Bar 21825 E. Copley Drive Diamond Bar, CA 91765 10. Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached. TYPE OF COVERAGES TO WHICH LIMITS OF THIS ENDORSEMENT ATTACHES J-11 POLICY PERIOD FROM/TO LIABILITY ADDITIONAL INSURED ENDORSEMENT AUTOMOBILE LIABILITY NO 11. Scheduled items or locations are to be identified on an attached sheet. The following inclusions relate to the above coverages. Includes: ❑ Any Automobiles ❑ All Owned Automobiles ❑ Non -owned Automobiles ❑ Hired Automobiles ❑ Scheduled Automobiles ❑ Garage Coverage ❑ Truckers Coverage ❑ Motor Carrier Act ❑ Bus Regulatory Reform Act ❑ Public Livery Coverage El 12. A ❑ deductible or ❑ self-insured retention (check one) of $ applies to all coverage(s) except: (if none, so state). The deductible is applicable ❑ per claim or ❑ per occurrence (check one). 13. This is an ❑ occurrence or ❑ claims made policy (check one). 14. This endorsement is effective on at 12:01 A.M. and forms a part of Policy Number I, (print name), hereby declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company. Executed , 20 Phone No.: ( ) Signature of Authorized Representative (Original signature only, no facsimile signature or initialed signature accepted) J-12 ADDITIONAL INSURED ENDORSEMENT AUTOMOBILE LIABILITY IN ADDITIONAL INSURED ENDORSEMENT EXCESS LIABILITY Name and address of named insured ("Named Insured'): Name and address of Insurance Company ("Company"): General description of agreement(s), permit(s), license(s), and/or activity(ies) insured. Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the "Policy") or in any endorsement now or hereafter attached thereto, it is agreed as follows: 1. The ("Public Agency"), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the "Additional Insureds") under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy. 2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy. 3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought except with respect to the limits of the Company's liability. 4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall covered as third -party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company's limits of liability as provided under the policy. J-13 ADDITIONAL INSURED ENDORSEMENT COMPREHENSIVE GENERAL LIABILITY 5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained in or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds. 6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non -renewal except after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereto. In the event of Company's failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement. 7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds. 8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance. 9. This endorsement and all notices given hereunder shall be sent to Public Agency at: City of Diamond Bar 21825 E. Copley Drive Diamond Bar, CA 91765 10. Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached. TYPE OF COVERAGES TO WHICH LIMITS OF THIS ENDORSEMENT ATTACHES LIABILITY Following Form ❑ Umbrella Liability POLICY PERIOD FROM/TO J-14 ADDITIONAL INSURED ENDORSEMENT EXCESS LIABILITY 11. Applicable underlying coverages: INSURANCE COMPANY AMOUNT POLICY NO. 12. The following inclusions, exclusions, extensions or specific provisions relate to the above coverages: 13. A ❑ deductible or ❑ self-insured retention (check one) of $ applies to all coverage(s) except: (if none, so state). The deductible is applicable ❑ per claim or ❑ per occurrence (check one). 13. This is an ❑ occurrence or ❑ claims made policy (check one). 14. This endorsement is effective on part of Policy Number at 12:01 A.M. and forms a I, (print name), hereby declare under penalty of perjury under the laws of the State of California, that have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company. Executed , 20 Phone No.:( ) Signature of Authorized Representative (Original signature only; no facsimile signature or initialed signature accepted) J-15 ADDITIONAL INSURED ENDORSEMENT EXCESS LIABILITY r New Senior/ a Community Centeret.' �dce 1?�ark fl. r � i 4.. � 1 E.. Analytical Planning Services, Inc. 15707 Rockfield, Suite 225 Irvine, CA 92618 (949) 707-5956 (949) 707-5953 Fax Contact: Jay Losak, P.E., PMP Vice President if . October 10, 2001 David Doyle, Deputy City Manager City of Diamond Bar 21825 East Copley Drive Diamond Bar, CA 91765-4177 RE: Construction Management Services for the New Senior/Community Center Summitridge Park Dear Mr. Doyle: Thank you for the opportunity to submit our Proposal to provide Project Management/ Construction Management services for the Summitridge Community Center. Analytical Planning Services, Inc. (APSI) is very active in working with agencies throughout California with similar needs as your City. It is our belief that when we enter into an arrangement with a new client, we will do everything possible to provide quality services and to develop a long-term relationship. As you will see from our experience, many of our clients have used us repeatedly to augment their staff and have built trusting relationships with our firm. This is our goal for the City of Diamond Bar. APSI is mindful of the need to integrate with the City and the City's Architect to create a Team approach to this project. We have been very successful in creating an open Team atmosphere on our current City of Costa Mesa Downtown Recreation Center. In addition to the Costa Mesa project, APSI has recently completed similar projects for the Universities of California, Irvine and Los Angeles. All three of these projects have been included a potential sites for the City to visit to ascertain the quality of the projects we undertake and the services we provide. APSI has committed a very experienced Team to the City of Diamond Bar. This is the same Team who is just completing the Recreation Center for the City of Costa Mesa. That building is being dedicated October 13th, 2001 and the Team will be closing out the project within the next month. This Team consists of Jay Losak, Project Manager; Mike Sanders, Construction Manager; Andrea Millard, Community Development Block Grant/Certified Payroll; and support staff as needed from our Corporate office. The Management Team brings proven experience in guiding projects through design and construction and has experience with projects funded through HUD. Thank you for the opportunity to submit our Proposal. Having worked with other local agencies on similar projects and having our Corporate office within 35 minutes from the City's offices makes this a very interesting assignment and one in which we are sincerely interested in working with the City on. If you have any questions, please feel free to contact me at (949) 707-5956. Sincerely, Analytical Planning Services, Inc. Jay Losak, P.E., PMP Vice President Table Of Contents A. GENERAL A-1 Introduction A-1 Analytical Planning Services, Inc. A-1 Services Provided A-2 Project Team Organization A-3 Organization Chart A-4 Resumes A-5 Project Approach A-10 Introduction A-10 Project Delivery Plan A-10 Design Phase A-13 Bid & Award Phase A-13 Construction Phase A-14 Project Understanding/Key Issues A-15 Procurement Strategy to Accelerate the Project Schedule A-15 Safety for Occupants of the Neighborhood and Park A-15 Compliance with Federal Funding Requirements A-16 Geotechnical Issues A-16 Site Access A-16 B. CONSTRUCTION MANAGER EXPERIENCE B-1 Introduction B-1 Experience with Similar Type Projects B-1 Experience with Project Management/Construction Management Projects B-1 Representative Projects B-1 Facility Experience B-1 Federal Funding Experience B-2 Projects To Visit B-11 C. REFERENCES C-1 Letters of Commendation C-2 D. AGREEMENT D-1 E. FINANCIAL STATEMENT E-1 APPENDIX Project Approach/Scope of Services Analytical Planning Services, Inc. TOC -1 City of Diamond Bar City of Diamond Bar Section A — General INTRODUCTION Analytical Planning Services, Inc. (APSI) is pleased to provide the City of Diamond Bar with a Team of professionals to provide project/construction management services. This Team is well qualified to provide the required services and have experience in managing assignments from design through construction. A key factor in forming this Team was the knowledge of the financial constraint the City has on this assignment. We are fully aware of the need to complete this project on or under budget. This is why it is critical to hire a firm and a Team who understand how to manage a project from design and how to put in place the tools needed to successfully manage this project. APSI has developed the procedures needed to monitor the design professionals and work with them through value engineering and constructibility reviews to design this building to meet the requirements of the City while maintaining the budget. The remainder of this section is devoted to introducing APSI, the management team and providing the City with our understanding and project approach to this assignment. ANALYTICAL Since its establishment in 1990, APSI has been a leader in PLANNING providing scheduling, estimating, document control and claims SERVICES, INC. analysis services to the construction industry. These are the foundation building blocks for a high quality program/construction management firm. Having excelled in these areas, it was a natural progression to add full management services. This progression started in the mid 1990s at the encouragement of our clients, and has become the main focus for the firm. We have seen a steady growth in our Program/Construction Management practice within the public sector and are committed to continuing this growth by specializing in state-of-the-art services on public works projects. Client satisfaction is a primary goal at APSI. That is why Mr. Apte, President of APSI, personally provides consistent oversight to all our clients. We believe in order to meet the challenges of managing a project from design through construction, our Managers must be able to establish and maintain open lines of communication with all parties involved. IIL},ggS'Y'l Ye.}H Services Provided City of Diamond Bar Section A — General This has proven essential not only in maintaining the project schedule, but also in resolving situations that arise throughout the course of the project that, if left alone, end up as a claim against our client. APSI strongly believes that resolving these problems in an expedient manner is the best approach for all parties involved. APSI provides a wide range of services to our clients in management and project controls. As management professionals, our services range from assisting clients during the design phases through construction and into occupancy. Below is a brief list of services we can provide the City of Diamond Bar: Program Management ➢ Master Plan Scheduling ➢ Cash Flow Analysis/Funding Requirements ➢ Conceptual Estimating ➢ Management of A/E Consultants ➢ Management of Environmental Consultants Construction Management ➢ Pre -Construction Services ➢ Project Coordination ➢ Cost Controls ➢ Schedule Management ➢ Contract Modification Control ➢ Document Control ➢ Progress Reporting ➢ Claims Avoidance ➢ Project Close -Out Scheduling ➢ Pre -Scheduling Meeting ➢ Preliminary Schedule Review ➢ Baseline Schedule Review ➢ Monthly Updates ➢ Revisions ➢ Recovery Schedule ➢ Delay Analysis ➢ Mitigation Measures h� ULU1fl3i1 t6:�8: PROJECT TEAM ORGANIZATION City of Diamond Bar A — General Claims Analysis ➢ Time Impact Analysis ➢ Cost Analysis Cause and Effect Analysis ➢ Cost and Schedule Integration ➢ Determine Entitlement ➢ Provide Expert Witness ➢ Prepare Court Ready Examples Estimating ➢ Quantity Take -Offs ➢ Pre Bid Estimates ➢ Change Orders Analysis Document Control ➢ State -of -the -Art Computerized Document Control Software ➢ Develop Master File System. ➢ Establish Front End Procedures for Document Management. ➢ Provide Effect Project Close-out Procedures ➢ Ability to Link Documents within the System for Future Claims Issues ➢ Overall Coordination of Administrative Procedures Between the Team and Contractors The key to the success of any construction management firm is its ability to provide superior service to its clients at a fair and reasonable price. Furthermore, to build a long-term relationship with a client it must demonstrate a continuous commitment to the client's goals and develop a reputation for responsiveness, integrity and professionalism at all levels of the clients' organization. At APSI we believe service is our business and we serve our clients through our employees. In Section C, we have included a list of references and Letters of Commendation. We encourage you to contact these individuals to verify our total commitment. APSI takes pride in the team we have put together. We feel that they meet and exceed the requirements set forth in the RFQ. This management team consists of Jay Losak, Project Manager and Mike Sanders, Construction Manager. We present this team to the City based on their experience in successfully constructing community/recreation centers and iN,}7f9Si1 fitN" City of Diamond Bar Section A — General their proven working relationship on previous construction management assignments. In addition, both bring expertise in managing projects from design through construction and bring the proven skill sets to keep this project moving forward. The working relationship that has been formed between Mr. Losak and Mr. Sanders coupled with their experience in all City of Diamond Bar aspects of managing a project of this nature Dave Doyle will prove to be Deputy City Manager invaluable to the City. Jay Losak, P.E., PMP Project Managerl Point of Contact Mike Sanders ©n -site Construction Manager Andrea Millard ClericallCertified Payroll CDBG Issues 1 Horne Office Additional Support Services Ron Myers Constructability Reviews Rick Hentschel Value Engineering Mario Bustillos, PMP, CCE Scheduling Marty Kearney Estimating Wilson Jacob Document Control ULLSI�YD [F,t$ The Organization Chart delineates the Team responsibilities. �'------- Resumes for Mr. Losak Ashok Apte and Mr. Sanders follow on the next pages. Principal -in -Charge Jay Losak, P.E., PMP Project Managerl Point of Contact Mike Sanders ©n -site Construction Manager Andrea Millard ClericallCertified Payroll CDBG Issues 1 Horne Office Additional Support Services Ron Myers Constructability Reviews Rick Hentschel Value Engineering Mario Bustillos, PMP, CCE Scheduling Marty Kearney Estimating Wilson Jacob Document Control ULLSI�YD [F,t$ of Diamond Bar on A — General i !"1ZP2_ Mr. Apte has over 38 years of experience in the planning and Ashok Apte management of all types of design and construction projects in Principal -in -Charge both the public and private sectors. His experience ranges from the planning and construction of water and wastewater Education: treatment plants to large-scale commercial and industrial B.S., Civil Eng., Univ. centers. He has in-depth experience in construction strategy of Poona (India) development, material and labor requirements planning, Affiliations: scheduling, estimating, cost control and contract American Society of administration. Mr. Apte has used and is familiar with a wide Civil Engineers variety of techniques to monitor and improve project Project Management performance and to ensure availability of information for timely Institute problem recognition and decision-making. The opportunity of participation in diverse projects, from inception to occupancy Estimated and beyond, has given Mr. Apte a definite perspective of Participation: construction projects. Relevant experience includes: Mr. Apte will be actively involved in Men's Gym Staging Building, UCLA — Principal overseeing oversight at no charge the construction of a 32,000 square foot, two-story addition to to the City. the existing Wooden Center. The building is located on top of an underground parking structure with the 1St floor constructed Years Exp.: 38 of poured in-place concrete and the 2nd floor structural steel Years with APSI: 11 beams. It will be used to house offices, work out rooms and locker rooms during the seismic retrofit to the Men's Gym. Due to this, the building is being partially funded through "APSI and their FEMA. personnel have done an exemplaryjob of City of Los Angeles Library Bond Program — APSI's Project committing Manager responsible for working with the City of Los Angeles themselves to the as an extension of City staff to provide Program services needs of UCLA and throughout the design and construction of libraries. The the challenges of the program includes $178.3 million to provide for the construction project. of 4 new libraries; 10 replacement libraries on new sites; 10 replacement libraries on existing sites; and 8 The personal renovationlexpansion of existing libraries and parking facilities. commitment of APSI's top management to U.S. GSA Federal Child Care Facility. Principal overseeing this project and UCLA construction management services for the Federal Child Care is refreshing and Center. This project consisted of 2 buildings totaling 10,989 deeply appreciated." square -feet, a parking lot for 7 cars, a child's playground area Thomas P. L and sidewalk and street improvements. Each of the 2 Director of Construction buildings have concrete slab foundations and are of wood Services framed construction. Building `A' is a 2 -story structure and has UCLA rooms for infant care, office space, kitchen and laundry RE: Wooden Center facilities. Building 'B' is a 1 -story structure with rooms for Expansion toddlers and preschool children. i !"1ZP2_ City of Diamond Bar Section A — General Jay Losak, P.E., Mr. Jay Losak, will serve as the Project Manager/Point of PMP Contact and oversee the quality of our Program Management Project Manager Team. Mr. Losak brings to the team extensive experience in managing projects for public agencies. This experience Education: encompasses the management of projects from design M.B.A., National through construction. He is characterized as a very hands on University, Irvine Manager and dedicates his time and the company's resources B.S., Civil Eng., State to successfully complete each assignment. University of New York at Buffalo Costa Mesa Downtown Recreation Center — Principal -in - Charge for the construction management of the $4 million Registrations: Professional Civil recreation center. The facility includes a gymnasium, Engineer, CA #038427 gymnastics room, multi-purpose rooms, kitchen, locker Project Management rooms/showers and an Olympic size swimming pool. Professional, #04442 California Contractors Student Recreation Center for the University of California, License #778640 Irvine. Project Manager for the $18 million recreation center project. Worked as an extension of University staff on this Affiliations: design/build project which included workout rooms, office Project Management space and an Olympic size pool. Institute American Society of Civil Engineers Orange County Public Law Library — Project Manager American Institute of overseeing the Program Management Team for the expansion Steel Construction and renovation of the Public Law Library. This assignment includes managing the A/E Team throughout the design Estimated Process and overseeing the construction of the various Participation: phases. Design: 25% Bid & Award: 25% Foothill Transit Authority — APSI Project Manager as part of Construction: 12% the Program/Construction Management Team for a new Years Exp.: 24 operations and maintenance facility for the Foothill Transit Years with APSI: 8 Authority. Managing the assignment from design through construction. The project consists of a 30,000 sf bus maintenance building, 11,000 sf warehouse building, a 12,000 sf operations/administration building, a 4,000 sf bus wash building and a 6,000 sf bus fueling facility. The total construction cost is estimated at $20 million. Rancho Cucamonga Police Station Renovation and Addition — APSI Project Manager as part of the Program/Construction Management Team overseeing the design and construction of the seismic retrofit and renovation to the police facility. The project consists of managing the ���sioste x.is i s i "My personal experience includes working with Jay Losak and his staff on 3 projects. This includes our current work on the Student Recreation Center and recent work on the Crawford Hall Pool Renovation and the Gillespie Neuroscience Research Facility. Throughout the course of these projects, APSI has performed admirably and represented the campus in a professional manner. have experienced APS/'s services to be of the highest quality in all situations." Samara Larson Project Manager UCI RE: Student Recreation Center City of Diamond Bar Section A — General design, assisting in the selection of the General Contractor and providing construction management. Ackerman Student Union — Project Manager for a $14 million renovation and seismic upgrade to the student union for UCLA. This project had Federal Funding from FEMA. Crawford Hall Pool — Project Manager for the $3 million Olympic size Pool Replacement Project. Extension of staff services on this design/build project which included the construction of a pool facility, improvements to the locker facilities, and hardscape improvements. Neuroscience Laboratory & Annex Building for the University of California, Irvine. Project Manager for this $16 million design/build medical research facility for the University of California, Irvine. This is a 4 -story reinforced concrete structure with one additional level below grade. Plans also called for a complete interior build -out including installation of all lab equipment, medical gas piping and specialized research equipment. Academic Laboratory for the University of California, Irvine. Project Manager on this design/build project for an academic laboratory at the University of California's Medical Center in Orange, CA. The project is a 4 -story reinforced concrete structure with pre -cast and curtain wall skin. The facility has laboratory and office space on 3 floors and various wet -room functions in the basement. The laboratory areas have extensive casework with gas trains and testing facilities. Brea Parking Structure No. 2 — Principal for a 4 story, 5 level parking structure that included 3 levels below grade and 2 levels above. Responsibilities included evaluating and monitoring the general contractor's critical path schedules, maintaining and updating all schedules, monitoring the processing of submittals and RFI's and reviewing the construction for conformity with the specifications. �itv�wr n:�u� ;'rte City of Diamond Bar Section A — General Mike Sanders Mr. Sanders experience includes 30 years in construction, Construction construction management, engineering, planning, scheduling, Manager cost and estimating. He has worked on jobs throughout California and around the United States, both as a Education: construction manager and scheduler. Mr. Sanders' diverse A.A., Humanities, background and ability to bring consensus to a project has Orange Coast College proven on past projects to be an essential ingredient in that project coming in on schedule and within budget. This skill set Registrations: is very important when dealing with contracts and we feel that California Contractors License #13342702 his skills will help the City to achieve your goals. American Association of Cost Engineers Costa Mesa Downtown Recreation Center — Construction #22832 Manager for the $4 million recreation center. The facility Project Management includes a gymnasium, gymnastics room, multi-purpose Institute # 162783 rooms, kitchen, locker rooms/showers, day care facility and a competition size swimming pool. Estimated Participation: Costa Mesa Lion's Park Plaza Renovations — Construction Design: 102% Bid & Award: 6% Manager for the renovation of the courtyard. This includes the 0 Construction: 100% demolition of the existing hardscape minus the fountain and replacing it with colored, imprinted concrete. Also includes Years Exp.: 30 numerous cast -in-place planters and decorative lighting. Years with APSI: 2 City of Monterey Courthouse Library -- Project Manager for this municipal facility that was to be constructed as an expansion to the city's judicial complex. This 2,500 square - foot structure contains an extensive law library that featured all the library shelving on precision rollers so the bookcases could be rolled back to create a conference room. This created a challenge for Mr. Sanders to design and build a structure that could be designed and built off-site and then crane lifted into place without disturbing the municipal courts that were in session at the time. Mr. Sanders was responsible for the estimating, bidding, design, engineering and construction for this project. Laguna Hills Marriott Courtyard Hotel - This was a 4 -story poured -in-place, concrete block structure with pre -cast plank decking. Despite a tight schedule and even tighter performance and material specifications, Mr. Sanders was able to reduce the construction time by 3 months and bring the 40,000 square -foot structure in on time despite material delivery delays of pre -cast planking. BLl�tO.an 6hA "The firm of Analytical Planning Services, Inc. (APSI) has provided and continues to provide construction management services on the Downtown Recreation Center project. Throughout the course of this project, APSI and their on-site Construction Manager, Mike Sanders, have performed admirably and represented the City in a professional manner. " Baltazar Mejia, P.E. Project Manager City of Costa Mesa RE: Downtown Recreation Center City of Diamond Bar Section A — General University of California at San Diego - Laser Eye Surgery Clinics -- Project Manager for this 15,000 square -foot eye laser surgery research facility. The floors of these 3 structures were required to be absolutely dead flat and motionless. This structure contained hospital standard examination and treatment rooms with medical gases and communications systems. The structures had to be completed in 180 days and to be constructed in between existing medical classroom buildings without interruption to U.C. activities. Fontana Elementary Schools -- Project Manager for this 17,500 square -foot primary school. The school contained 20 classrooms, a central administration area, and appurtenant structures. This building is a welded structural steel frame with steel stud partition walls. The building is both moment frame and shear wall in design with diaphragm floors and walls. The project included all site work and utility connections. Mr. Sanders oversaw the project from design through construction. Kaiser Foundation Hospital Clinic -Santa Rosa -- Project Manager for this 12,000 square -foot health clinic facility that was to be the central feature of Kaiser's expansion into the Santa Rosa Valley. This structure contained hospital standard examination and treatment rooms with medical gases and emergency communications systems. Mr. Sanders was responsible for the estimating, bidding, design, engineering and, construction for this project. Additional Projects: Project Manager for each project: Responsible for the estimating, bidding, contracting, purchasing, and construction. He supervised each project personally to each client's satisfaction. Duties included regular interface with owners, engineers, architects, and building officials. Projects included: • 200,000 sq. ft. Beckman Instruments Facility • 50,000 sq. ft. Alergan Pharmaceuticals • 25,000 sq. ft. Harbor District Courthouse - Phase One uOF issinso n.�wi City of Diamond Bar Section A — General PROJECT APSI has had the opportunity to work on many similar APPROACH projects, both in size and complexity. Through these projects and the past experiences of our staff, APSI has developed a very successful Approach to managing City assignments. This is evident by the repeat business we have enjoyed. The following narrative addresses briefly the Approach we will take in managing the Community Center followed by our Understanding/Key Issues. A more detailed Approach has been added in the Appendices which addresses our Approach to each of the items listed in the Scope of Services. INTRODUCTION APSI has proven through past projects, our ability to work with and communicate with Agencies as to their goals and directions. As the City of Diamond Bar's representative, we believe our primary task is to guard the interests of the City. Our Team will work as an extension of staff and listen to Mr. Doyle to build a cohesive Team to successfully complete the assignment. However, our Team will hot hesitate to draw to the City's attention when City's actions/inactions are likely to influence critical schedule issues or if a quick response is required from the City. Our Approach to a project of this nature is to assess the City's goals, manage the Architect to keep the project within budget parameters and work with the Contractor to successfully build the Community Center. It sounds simple but quite often many challenges develop which divert the focus of the project. We understand these challenges. This Team brings over 50 years of experience in the industry and understands the potential problems which can occur during both design and construction. The way we handle this project in the design phase, will have a great impact on how the construction phase proceeds. Project Delivery An initial approach to handling the many challenges that can Plan occur is to develop a Project Delivery Plan (PDP). This is how APSI starts all project assignments. The PDP is a project - specific document and serves as a performance guideline for all project related activities and deliverables. It is designed to facilitate coordination and communication among project team members and establishes protocols for meeting project requirements. Ism City of Diamond Bar Section A - General Our standard PDP is comprised of two sections. The first section is the Management Plan and the second contains the Project Administrative Procedures. We believe the PDP is a living document and should be updated continuously during the life of a project. A partial list of the activities and procedures covered in the PDP includes: Section 1 - Management Plan 1. Project Description 2. Key Project Success Factors 3. Directory of Participants 4. Organization Chart 5. Responsibility Assignment Matrix 6. Emergency Response Plan 7. Agency Reviews/Interface and Permit Plan 8. Technical Design Review Plan 9. Quality Management Plan 10. Environmental Compliance Plan 11. Participation Plan 12. Dispute/Claim Minimization Plan Section 2 - Project Administrative Procedures 1. Scheduling 2. PCO and Change Orders 3. Document Control 4. Project Filing System 5. Transmittals 6. Correspondence 7. RFI Management 8. Submittal Processing 9. Issue Files 10. Dispute/Claim Files 11. As -built Documents 12. Daily Logs 13. Meeting Management 14. Pay Applications 15. Project Photography 16. Inspections 17. Monthly Reports (Sample shown on the following page) 18. Punch Lists 19. Closeout u�e�aeb xaa, City of Diamond Bar Section A — General PROCEDURE10 DESCRIPTION: MONTHLY PROGRESS REPORT PURPOSE: To publish monthly project information for OWNER review. RELATED #8 Meeting Minutes PROCEDURES: #12 Project Photography RECOMMENDED 1. Microsoft Excel, SOFTWARE: 2. Microsoft Word 1. Five days before the end of each month, the PE takes dedicated photographs for Monthly Progress Report. Film is developed and three copies are made of six photographs (as a minimum) to be included in the Monthly Progress Report (we recommend that digital photos are used). These dedicated photographs may be supplemented by other progress photos taken during the month for purposes of illustration. Photos are to be delivered by 3rd Sanders of each month and paste-up completed by CA by the 5th Sanders of each month. 2. The last day of each month, the PE is given copies of the previous month's narratives for their respective sections. New comments are due to DCE by the 2nd day of each month. 3. The last Sanders of each month, the following report elements are generated: a. Project Current Status Report (by CM) • Previous month's work performed • Work to be performed next month b. Project Cost Control Report (by CSC Engineer) c. Summary Schedule (by CSC Engineer) d_ Milestone Trend Chart (by CSC Engineer) e. Project Manpower (GC) curves (by CSC Engineer) f. Progress Photo Report (by PE) g. Discussion of problems encountered (by CM) h. Issues that could affect project completion time or cost (by CM) Reports are due to the DCE by the 3rd day of each month. 4. On the 4th day of each month, DCE gives compiled sections to CM who edits sections and writes an executive summary. CM returns to DCE for final typing. 5. On the 5th day of each month, one copy of the draft Monthly Progress Report is produced and circulated to section authors for edits. All comments due to DCE by the end of the Sanders. 6. On the 6th day of each month, DCE completes final edits and prints. Master is given to CA to produce (X) punched and bound Monthly progress Reports. Number to be determined by CM. 7. On the 7th day of each month, 20 Monthly Progress Reports are distributed. u73.nav�r nw. City of Diamond Bar Section A — General DESIGN PHASE There are two distinctly different management issues facing the Project Manager during the design phase. One is verify that the design Team is designing to the City's budget. The second is managing the schedule performance of the design team. Surprisingly, it is the latter problem which is most difficult to manage. By far, the most common - and significant - source of delay in a project occurs during the design phase. The overall time frame for a project is typically fixed before design begins. It is stunning how often a delay in the design phase is accepted with the casual assumption that it can be made up during construction. It is rare that an evaluation between the cost of accelerating a few designers and the cost of accelerating a hundred craftsmen is made and recognized for the cost factor that it is. We are also aware that most City projects have a time frame associated with it that is driven by forces other than City staff. Because of this need to have projects completed on time, it is imperative the proper tools are put into place. The other main concern is verifying the Architect is designing to the City's budget. The tools we will use include performing cost estimates at various stages to verify the construction cost. It also includes value engineering and constructibility reviews. Value engineering will look at the life cycle costs of the mechanical systems while constructibility reviews look at how the project is to be built and if the plans and specifications are consistent. We also will look at how a Contractor will view the plans. If they are not clear, typically a Contractor will add money to his bid to cover the ambiguity. APSI's experience in managing the design phase of projects will be critical to the success of the Community Center. We have the proven systems and tools in place, as shown in the Appendix, to work with the City of Diamond Bar and their Architect Gonzales/Goodale Architects to successfully complete the design phase. BID & AWARD This phase is critical based on the need to receive solid bids, PHASE from reputable companies. While APSI cannot ensure participation, there are certain steps which we take that can increase the chances of receiving bids within the budget range. These include the following: 91fi71Q.tI11Wil CONSTRUCTION PHASE City of Diamond Bar Section A — General • Perform Final Constructibility Review • Perform Capital Construction Cost Estimate • Verify Plan Check Comments are Incorporated • Prepare the Bid Packages • Assist in Advertising/ Bid Solicitation • Assist in Bid Evaluation As part of this process, the Team will review the Plans and Specifications for Biddibility. This includes making sure the Plans and Specifications are consistent and easily understood. It also includes looking at the project duration. We have seen on previous City projects that many times the duration is not realistic and has been accelerated to meet a pre -designated date. The end result is a much higher bid price to cover the need for accelerated work and potential to incur penalties. This is why for our clients who bring us on -board prior to construction, we perform a Pre-bid Schedule. This tool along with the others mentioned above provide a cohesive package in which the Contractors can bid on, thus providing a much more realistic number. APSI's philosophy in managing construction projects is to implement a strategy that incorporates several elements that allow for a controlled, organized and successful project delivery. The successful delivery is brought about by adapting a proven construction management approach that includes: • Providing prudent solutions to complex problems. • Providing a healthy work environment by developing professional relationships and maximizing synergies and communications among the members of the team. • Providing a safe environment by adapting a strict safety program and reporting out -of -compliance performance. • Controlling data, cost and time with the use of state-of-the- art management tools. • Controlling cost by aggressively managing changes. • Controlling time by developing pragmatic schedules and vigorously managing them. • Controlling information distribution by developing a sound document control system and judiciously maintaining it through the life of the project. U€R}IQWI ILll1 , PROJECT UNDERSTANDING/ KEYISSUES PROCUREMENT STRATEGY TO ACCELERATE THE PROJECT SCHEDULE SAFETY FOR OCCUPANTS OF THE NEIGHBOR- HOOD AND PARK City of Diamond Bar Section A — General • Controlling quality by developing a quality assurance and quality compliance program and vigorously following it. APSI has the proven procedures and experience to properly manage this project. We invite the City to further review our Detailed Approach in the Appendix. APSI has visited the site and spoke with City personnel in an attempt to better understand the project and the conditions the building will be built under. During this analysis, we discovered key issues that will need to be addressed to ensure the successful completion of the project. They are not new issues to APSI or the Project Team we have proposed. The key issues and how APSI will address them are as follows: APSI is fully aware of the City's desire to have this project completed on-time and if possible, have the Construction Management Team provide any input as to methods to accelerate the schedule. One idea APSI would like to explore with the City, is to bid out the site work packages early. With the significant geotechnical issues and the amount of site work that is required, it makes since to bid this package separately in an effort to have the building pads ready when the NTP is issued to the General Contractor who will build the structure. This is a project that appears to lend itself to this strategy and could significantly reduce the overall duration of the project. Safety is always a key issue on any construction project because construction carries with it some l' inherent risks that are not present ill in other occupations. APSI will work diligently with the Contractor to ensure safety is always a top priority. APSI will review the Contractor's safety plan with the Contractor to determine what steps are being taken to minimize the risks of injury. APSI will also monitor the work of the Contractor to verify he is following his own safety plan as well as all applicable safety regulations. This pertains to the Contractors crew and the safety of the surrounding residents. BLe tt@S@ M.iR' COMPLIANCE WITH FEDERAL FUNDING REQUIREMENTS GEOTECHNICAL ISSUES SITE ACCESS During the site walk, we also noticed the site is next to a playground and baseball field. Every precaution will be taken on behalf of the City to ensure these amenities are safe for the citizens and neighbors to use during construction. City of Diamond Bar Section A — General There is federal funding requirements that will be met on this project. The HUD Community Block Grant (CDBG) Funding does have special reporting requirements as it pertains to certified payroll. APSI's current project at the City of Costa Mesa is also partially funded through CDBG and we are fully aware of the requirements and reporting process that will be required for this assignment. The Costa Mesa Downtown Recreation Center is being dedicated on October 13th which has freed this Team up for the Diamond Bar assignment. The Project Manager, Construction Manager and office support all have experience in managing an assignment with CDBG funding. We understand the project has a significant amount of site work involved and the site chosen has geotechnical issues that will need to be addressed during the design and construction of the project. APSI has experience with numerous approaches to retaining wall construction and soil stabilization techniques. We will 3& JU work closely with the Architect,F Engineer and Geotechnical=t Engineer during the design and construction to ensure that this work is performed efficiently and that these issues do not hold up the planned construction schedule. Site access for the delivery of material and equipment is always of concern on construction projects. Fortunately, this site offers fairly reasonable access for the delivery of material and equipment. We noted from walking the site that it appears access will come from Summitridge Drive. The main concern is the potential to impact housing across the street from the City of Diamond Bar Section A — General site. Not only will trucks and equipment be using these streets their will be parking needs for between 50 and 60 craftsmen during the peak construction period. APSI will work with the Architect to develop an access plan and lay down areas which will take into account the surrounding neighborhoods and we will take every effort to minimize the impacts to this neighborhood. L77-460-,.d2i 5 INTRODUCTION EXPERIENCE WITH SIMILAR TYPE PROJECTS EXPERIENCE WITH PROJECT MANAGEMENT/ CONSTRUCTION MANAGEMENT PROJECTS REPRESENTATIVE PROJECTS Facility Experience City of Diamond Bar Section B - Construction Manager Experience APSI has been active in providing management services to clients throughout Southern California. The majority of these assignments have included federal funding (HUD, FEMA). From this experience, our Construction Managers understand the requirements that are set forth in the HUD requirements, Section 3 as it relates to overseeing a project with Community Development Block Grant. Below is a brief overview of APSI's experience with similar assignments, a list of our management and federally funded projects, and brief descriptions of 10 relevant projects. APSI has been active in providing quality Project/Construction Management services to local agencies throughout Southern California. Our Team is currently preparing for the dedication of the City of Costa Mesa's Downtown Recreation Center in which we provided on-site construction management services and recently dedicated the expansion of Wooden Center for UCLA. Both of these projects are similar in size and complexity and provide the City with a true feeling of the services APSI can provide. We have highlighted on the relevant project list on the following page the projects with similar characteristics. They are highlighted in green In regards to managing both the design and construction phases, APSI and the Project Team have extensive experience. Both Mr. Losak and Mr. Sanders have provided oversight during both phases. In addition, the firm has been involved with dozens of projects requiring program/ construction management services. Currently we are either overseeing as the Prime consultant or on a Team for 6 similar projects. APSI's Project Management/Construction Management experience is highlighted in red. • Student Recreation Center, UCI • Music Building Phase 11, UCI • County of Orange Law Library • City of Rancho Cucamonga Police Station Addition and Renovation U4tt1@Y61 �.k3i Federal Funding Experience of Diamond Bar anager • Foothill Transit Authority Corporation Yard • University of California, Los Angeles Health Sciences Replacement Buildings • City of Los Angeles Library Bond Program • Los Angeles Unified School District Bond BB Program • University of California, Los Angeles I.M. Field Parking Structure • University of California, Los Angeles Physics Center and Astronomy Building • University of California, Los Angeles Broad Arts Building Seismic Renovation • Multi Purpose Science & Technology Building, UCI • Neuroscience Laboratory & Annex Building, UCI • Academic Laboratory & Research Center, UCI • Environmental Health & Safety Services Building, UCI • Crawford Hall Pool Replacement, UCI • Beverly Hills Civic Center, City of Beverly Hills • Emergency Operations Center, Co. of Los Angeles • Lynwood Justice Center, City of Lynwood • Ontario Convention Center, City of Ontario • Anderson Graduate School of Management, UCLA • Tom Bradley International Center, UCLA • Gonda Neuroscience Lab & Genetics Research Center, UCLA • Northwest Student Housing, UCLA • Patient Guest Housing, UCLA • Leaming Technology Center, Mount San Antonio College • Student Center, Mount San Antonio College • Science & Engineering Quad, Stanford University • USC Medical Center, USC • Craven Hall, California State University, San Marcos • City of Costa Mesa Downtown Recreation Center • University of California, Los Angeles Wooden Center Expansion • Federal Child Care Facility, GSA • Fresno IRS Service Center Security Upgrade ap,Y ilLi)IDSD 63it: i City of Diamond Bar Section B - Construction Manager Experience • Frank Hagel Social Security Building Security System Upgrade, GSA • Ackerman Student Union, UCLA • Medical Surge I & II Seismic Upgrade, UCI • Administration Building Seismic Upgrade, UCI • Humanities Office Building Seismic Upgrade, UCI • City of Costa Mesa City Hall Seismic Upgrade • Men's Gym Staging Building, UCLA • Calexico East Border Station Landscape and Irrigation, GSA • Calexico Main Border Station New Roof and Air Handlers, GSA • San Ysidro Border Station New Roof, GSA • San Ysidro Border Station Boiler and Storage Tank Removal, GSA • San Ysidro Border Station Security System Upgrade, GSA • Otay Mesa Border Station Security System Upgrade, GSA • Weinberger and Schwartz Federal Courthouse Security System Upgrade, GSA • Clifton Young Federal Building Boiler Replacement, GSA • Clifton Young Federal Building Elevator Upgrade, GSA • Frank Hagel Social Security Building Ground Water Recovery System, GSA • Powell Library Seismic Retrofit and Interior Renovation, UCLA • Kerkoff Hall, UCLA • City of Los Angeles City Hall Seismic Retrofit • U.S. General Services Administration 300 North Los Angeles Street Seismic Retrofit m Law Library Addition & Renovation County of Orange Owners Address: 1152 E. Fruit Street, Bldg. 1 Santa Ana, CA 92702 Construction Cost: $7 million Project Completion: December 2004 Key Similarities: • Managing Design Through Construction • On-site Construction Management Downtown Recreation Center City of Costa Mesa Owners Address: 1860 Anaheim St. Costa Mesa, CA 92627 Construction Cost: $4 million Project Completion: November 2001 Key Similarities: • Similar Funding Sources • Community Rooms, Offices, Childcare Facilities, Kitchen • On-site Construction Management City of Diamond Bar Suction B - Construction Manager Experience u3a�znso fc�a; Student Recreation Center University of California, Irvine Owner's Address: 3500 Berkeley Place Irvine, CA 92697 Construction Cost: $18 million Project Completion: January 2000 Key Similarities: • Specification Review and Critique • Performed Constructability Review • Similar Space Functions City of Diamond Bar Section B - Construction Manager Experience APSI performed construction management services as an extension of staff for the Owner, the University of California at Irvine, on this $18 million Student Recreation Center. The initial phase of the Student Recreation Center was approximately 94,000 square feet. The facility includes a three -court gym for basketball, volleyball, badminton and various other sports. In addition, the facility includes a one - court gym that accommodates indoor soccer; three racquetball courts; weight training and fitness facility with a variety of exercise and weightlifting machines and apparatus; three multi-purpose activity rooms for programs such as aerobics, dance, martial arts, and fencing. Support space includes men's and women's locker rooms, equipment storage and checkout, and lobby/check-in spaces. Office space will support Campus Recreation staff and student offices, programming, business operations and meeting space. The building was designed to maintain the agrarian character of the site. In keeping with the character of the surrounding site, building materials such as pitched metal roofs and concrete block were used. The structural system was load bearing masonry walls with steel trusses. APSI's responsibilities consisted of specification review and critique as it applies to cost, schedule, and closeout procedures, constructability review of the project, and review of the Preliminary and Baseline Schedules for conformance to the specifications. APSI performed detailed review and analysis of the monthly updates and payment applications to ensure that the Contractor was performing the work as scheduled. We evaluated the Contractor's recovery schedules whenever progress was delayed and mitigation measures needed to be implemented. We also performed analysis when changes to the contract scope of work indicated a potential for impacting M � the schedule and estimates for each change order. This also l included a detailed ISE'' analysis of the Contractors request for „ extension of time and negotiations with the Contractor. n3� ULtJIFli'D B:{li" ,q 7 Men's Gym Staging Building University of California, Los Angeles Owner's Address: 1060 Veteran Ave. Los Angeles, CA 90095 Construction Cost: $7 million Project Completion: September 2001 Key Similarities: • On-site Construction Management • Offices, Classrooms, Multi Purpose Rooms • Federal Funding UCLA Extension of Staff Services University of California, Los Angeles Owner's Address: 1060 Veteran Ave. Los Angeles, CA 90095 Construction Cost: Vary from a few million to over $100 million Project Completion: On-going Key Similarities: • Experience in managing design through construction • Integration of staff with UCLA • Federal Funding City of Diamond Bar Section B - Construction Manager Experience One of APSI's first clients was the University of California, Los Angeles. We have had a long-term relationship with University and have had the privilege of working on close to twenty separate assignments. The majority of those projects have been within the past 3 years and include assisting them during the design and preconstruction phases. In addition to our extension of staff services, APSI has also competed construction management assignments. This includes the Men's Gym Staging Building. APSI's role in assisting the University has included constructability reviews, design estimates, Master Schedules, Pre-bid Schedules and specification review. The construction cost of the projects range from a few million to over $100 million. Following is a brief list of projects undertaken or completed: • Health Sciences Replacement Buildings (Design through Construction) • Anderson Graduate School of Management (Design through Construction) n�xsaeI Federal Child Care Facility U.S. General Services Administration Owner's Address: 450 Golden Gate Ave. San Francisco, CA 94102 Construction Cost: February 1997 Project Completion: $1.2 million Key Similarities: • Children's Facilities • On-site Construction Management • Federal Funding City of Diamond Bar Section B - Construction Manager Experience I.M Field Parking Structure (Design Phase) Physics Center and Astronomy Building (Design Phase) Kaufman Hall Dance Building Seismic Renovation (Design Phase) Broad Arts Building Seismic Renovation (Design Phase) Southwest Student Housing (Design Phase) Southwest Staging Area Building (Design through Construction) Tom Bradley International Center (Claims Analysis) Gonda Neuroscience Lab and Genetics Research Center (Design Phase) Northwest Student Housing (Construction Phase) Powell Library Seismic Renovation (Construction Phase) Patient Guest Housing (Claims Analysis) Kerkoff Hall (Construction Phase) APSI provided construction management services for the Federal Child Care Center in San Diego. This project consisted of two buildings totaling 10,989 square feet, a parking lot for seven cars, a child's playground area and sidewalk and street improvements. Each of the two buildings have concrete slab foundations and are of wood framed construction. Building 'A' is a 2 -story structure and has rooms for infant care, office space r 1 and kitchen and laundry p facilities while Building `B' is a 1 -story structure with rooms for toddlers and # _ preschool children. Wit11i3&E a Ackerman Student Union Renovation and Seismic Upgrade University of California, Los Angeles Owner's Address: 1060 Veteran Ave. Los Angeles, CA 90095 Construction Cost: $14 million Project Completion: December 1996 Key Similarities: • Federal Funding Requirements • Assembly Hall, Offices, Restaurants Music Building Phase II University of California, Irvine Owner's Address: 3500 Berkeley Place Irvine, CA 92697 Construction Cost: $9.25 million Project Completion: July 2000 Key Similarities: • Minimization of impacts to surrounding neighbors • Faculty offices, studios and rehearsal rooms City of Diamond Bar Section B - Construction Manager Experience APSI served as an extension of University staff during the $14 million seismic upgrade and interior renovation of the Ackerman Student Union, a multi -use facility containing bookstores, shops, restaurants and an assembly hall. The complexity of this project was magnified by the fact the University required the facility to remain functional during the renovation. This required sophisticated sequencing of the work to ensure minimal disruption. The seismic upgrade was performed by strengthening the columns and footings and by adding a lateral braced frame. APSI's responsibilities consisted of specification review and critique as it applies to cost, schedule, and closeout procedures, constructability review of the project, and review of the Preliminary and Baseline Schedules for s; conformance to the specifications. APSI performed detailed review and analysis of the monthly t updates and payment applications to ensure that the Contractor was performing the work as scheduled. APSI served as an extension of University staff for multiple phases for the renovation, seismic upgrade and additions to the Humanities and Fine Arts Facility Music Building. The first phase consisted of the construction of a three-story addition to house faculty offices, studios and rehearsal rooms for the School of the Arts. The exterior of the building was brick veneer over concrete frame and shear walls, CMU or steel frame, with a custom metal canopy and stair system. The project involved extensive underpinning and shoring of the existing structure. In addition to the on-site improvements; there was off-site street improvements including sidewalks, curbs and paving. The building location created numerous access and site logistic challenges during construction of the Music buildinq on the UCI campus. The second phase, consisted of the seismic upgrading, interior renovations and hazardous materials abatement for the existing facility. ucuaasEr��x; City of Diamond Bar Section B - Construction Manager Experience Brea Parking Structure APSI provided construction management services for a $6.2 #2 million, 4 story, 5 level parking structure that includes 3 levels City of Brea below grade and 2 levels above. The buildings' footprint includes approximately 72,000 square feet and a total gross Owner's Address: area of 288,800 square feet. This structure includes 804 1 Civic Center Circle parking stalls and is constructed primarily with poured in place, Brea, CA 92821 post -tensions concrete with p gunite and masonry perimeter Construction Cost: walls. The structure was completed with plaster and brick $6.2 million veneer exterior finishes. Project Completion: December 1998 The project is part of the City's redevelopment of the Key Similarities: downtown area and is on a constrained site. The site is • Extensive grading surrounded by new homes to the north, construction of a 12 - and shoring screen theatre to the east, flanked by existing businesses to • Minimization of the south and a drainage ditch and fire access road to the impacts on west. Access to the site was restricted due to the occupancy surrounding of the new homes and limited staging areas created by the neighborhood existing businesses. Construction was unable to begin prior to 7 a.m. due to the proximity of the site to the homes. Restrictions on noise and parking for the workers presented a constant challenge. Additionally, access to the backside of the structure was routed down a dirt fire access road. This access road was only accessible from Imperial Highway. Because of these restrictions, permits were required from the County of Orange and Caltrans. APSI's role on this assignment included the following: ✓ Manage and coordinate the General Contractor and the Design Team. ✓ Implement a QA/QC program with the Contractor. ✓ Monitor progress of work, review construction for conformity and chair job progress meetings. ✓ Evaluate and monitor general contractor's critical path schedules. ✓ Maintain and update all schedules. ✓ Monitor the processing of submittals and RFI's. ✓ Review and comment on A/E changes, revisions, etc., with respect to budget and schedule impact. ✓ Maintain and administer all project files and records. ✓ Supervise the testing and start-up of all systems. ✓ Conduct final inspection of project for Owner's acceptance. Fresno IRS Service Center Security Upgrade U.S. General Services Administration Owner's Address: 450 Golden Gate Ave. San Francisco, CA 94102 Construction Cost: $1.1 million Project Completion: July 2000 Key Similarities: • Performed Constructability Review • Performed Value Engineering • Partnering with Owner and GC • On-site Construction Management City of Diamond Bar Section B - Construction Manager Experience ✓ Review all warranties, guarantees, as -built drawings and other project closeout documents prior to Owner's acceptance. ✓ Review contractor's and design consultant's final pay requests and recommend project acceptance to Owner. ✓ Prepare a "final" cost report indicating all construction actual expenditures throughout project closeout, and identifying any variances from prior approved budgets including all additive and deductive costs. APSI served as the Construction Manager for the upgrade of security at the IRS Service Center. The project had numerous constraints which APSI worked with the U.S. General Services Administration to rectify. These included a tight budget which needed to be maintained and plans and specifications which had discrepancies. As part of our services, APSI performed a constructability review of the plans and specifications and found inconsistency between the two items. We also found the submittal section was too extensive for this assignment and was driving the cost up. We worked with the GSA to correct these deficiencies to allow for a better understanding of what is required from the Contractor. These actions are intended to reduce potential conflicts with the Contractor and to eliminate costly change orders. The contract is a Construction Lump Sum Contract consisting of demolition; repair and alteration work at the Fresno Service Center that houses the Internal Revenue Service. The limited demolition and site improvements included the addition of a perimeter fence with secure entries, new guard stations, and control gates. The ilti7l!lSFI �w: PROJECTS TO VISIT City of Diamond Bar Section B - Construction Manager Experience adjustment of roads for entryways to include parking, parking lot lighting, new CCTV system cameras for more security, and new pedestrian access locations. The building work consisted of limited demolition, patching, repairing for the installation of new CCTV system cameras for more security, and the installation of new glass break sensors on the glass panes at exterior walls. The security station was enlarged and reconstructed. The entrance doors were upgraded with new security hardware. To accommodate these modifications some Hazardous Material Abatement was completed to allow for the new installation of security items. APSI is very proud of the projects we have been involved with. We have included three projects which have similar functions to the Summitridge Community Center. We have contacted the individuals listed below to inform them that you will be calling to set up a time to view the buildings. Otherwise, APSI would be happy to arrange site visits which are convenient to your schedule. The projects include: Downtown Recreation Center City of Costa Mesa 1860 Anaheim Costa Mesa, CA 92627 Bart Mejia, P.E., Project Manager (714) 754-5291 (Dedication October 13, 2001) Men's Gym Staging Building (Wooden Center Expansion) University of California, Los Angeles 1060 Veteran Avenue Los Angeles, CA 90095 Tom LaVanne, Director of Construction Management (310) 825-9595 (Occupancy August 2001) Student Recreation Center University of California, Irvine 3500 Berkeley place Irvine, CA 92697 Samara Larson, Project Manager (949) 824-7232 (Occupancy January 2000) INTRODUCTION City of Diamond Bar Section C - References APSI has been active in providing management services to clients throughout Southern California. The majority of these assignments have included federal funding (HUD, FEMA). APSI is committed to providing quality services to our clients. Over the course of the past eleven years, APSI has developed very good relationships with our clients, which is evident from the repeat project assignments. We feel it is a privilege to work with and serve these Owners and look forward to continuing these working relationships. APSI invites the City to contact these individuals to ascertain the quality of our services. Baltazar Mejia, P.E., Project Manager City of Costa Mesa 77 Fair Drive Costa Mesa, CA 92628 (714) 754-5291 Project: Downtown Recreation Center Samara Larson, Project Manager University of California, Irvine 3500 Berkeley Place �7 Irvine, CA 92697 (949) 824- Project: Student Recreation Center Nvc�,, Jvj% ti �71Jps�u'�' Tom LaVanne, Director of Construction Management University of California, Los Angeles 1060 Veteran Ave. Los Angeles, CA 90095 310 825 9595 Project: Men's Gym Staging Building —i 1.5 t^ Tom Fletcher, Branch Chief United States General Services Administration 450 Golden Gate Ave. San Francisco, CA 94102 (415) 522-3288 Projects: On-call Construction Management for Projects Statewide City of Diamond Bar Section C - References .:. y. Z.M. Qr,dCOSTA' MESA City of Diamond Bar Section C - References City of Diamond Bar Section C - References v �i4asiatE� tcau City of Diamond Bar Section C - References llE}110A!J 13.1N City of Diamond Bar Section C - References Min ULLgUXtI Ei.Ut' F City of Diamond Bar C - References Twine CA 01618 Re C ero AjVrema on,..; m I SO GSA Tkcsjec is Dear Nlt.,'Apte, Federal'—Iy Wnq pftygram Pthod an Ao pWd Pt� City of Diamond Bar Section C - References 1l1k1iA{t! F61A I City of Diamond Bar Section C - References INTRODUCTION City of Diamond Bar Section D - Agreement APSI has reviewed the Agreement attached to the Proposal and does not have any changes to the wording. We have also checked the insurance requirements and currently have coverage which meets or exceeds the limits stated in the Request for Proposal. City of Diamond Bar Section E — Financial Statement INTRODUCTION APSI is a financially stable company. Throughout the eleven years the firm has been in existence, APSI has never had any lay offs and have shown significant growth. The following pages show APSI's current year-to-date financial status. If the City requires additional financial information, APSI can provide the information requested as well as financial references. We do ask that the City keeps APSI's financial records confidential. llL4}IfiS91 }4.SR, w 11 City of Diamond Bar Appendix — Project Approach The following Approach is based on the Project Teams' past experience in providing similar services on City facilities. We have categorized our scope of services to identify each item listed in the Request for Proposal under the Scope of Services section. The Understanding of the potential key issues follows the Approach. Staff APSI understands 'the requirements of working as an Assistance extension of City staff to manage each of the phases of a project like the Community Center. An initial step in which we feel is imperative to set the framework by which the Team manages the project is the development of the Project Delivery Plan. This plan allows the Team to work with the City of Diamond Bar and put in place the procedures by which the Team will manage both the design consultants and the construction of the Community Center. Meetings APSI's Project Manager, Mr. Sanders, will organize, schedule and attend all necessary meetings and maintain a record of the meetings and topics discussed. During the course of a project this size and nature, we envision the following meetings being required: ➢ Initial Kick off meeting with the City to discuss goals and requirements ➢ Design. Development meetings with City and A/E ➢ Construction Document meetings with City and A/E ➢ Pre -Bid Conference ➢ Pre -Award Conference ➢ Pre -Construction Conference ➢ Pre -Construction Coordination Meetings (These meetings bring together the subconsultants and the decision makers to allow for planning and understanding of what is required and what are the key issues in approving work. We have found it helps keep projects on -schedule and reduces costly rework.) Mechanical ■ Electrical ■ Plumbing Framing/Exterior Skin ■ Fire Safety ■ Change Procedures/Pay Application ➢ Scheduling Meeting 1 City of Diamond Bar Appendix — Project Approach ➢ Weekly Progress Meetings ➢ Monthly Status Meeting/Billing/Progress Mr. Sanders will sit down with the Team to better ascertain the meeting requirements and will tailor the type and amount of meetings to this project. Reports APSI has a number of standard reports used to manage each assignment. These reports are produced and distributed to the appropriate personnel by Mr. Sanders. These include the following: ➢ Weekly Progress Report ➢ Monthly Progress Report ➢ Open Issues Report - Will be reviewed with the City periodically to keep you informed of potential project impacts. ➢ Pending PLO's Report ➢ Outstanding RFI's Report ➢ Outstanding Submittals Report ➢ Notices to Comply Report ➢ Drawing List Summary Log — This will be distributed in the weekly progress meetings so all project participants are aware of what the latest drawings are and what Bulletins or RFI's have changed them. Document It is the policy of APSI to install a sound document control Control system on site using Prolog, as soon as the Notice -to -Proceed has been issued. The system shall be developed with the basic objectives of keeping the Owner and involved parties informed, at all times, and to properly catalogue all the documents generated during the course of the project. A sample of the various categories of documents is listed below: 1. Submittal Log 2. Request for Information Log 3. Design Revisions and Field Bulletin Log 4. Change Orders Log 5. Correspondence, both Incoming and Outgoing 6. Transmittals Log 7. Action Item Report 2 * Cost Control Master Schedule City of Diamond Bar Appendix — Project Approach 8. Issues and Disputes and Potential Claims Log 9. Warranty Tracking 10. Punch List Log APSI generally uses software called Abstractor to prepare a master list of all the submittal, shop drawings, samples and mock-up requirements. The list is directly generated by extracting relevant information from the electronic copy of the contract specifications. CDBG funding is another issue which needs to be diligently tracked throughout the course of the project. HUD will require that certified payroll is properly cataloged and forms submitted on ethnicity of subconsultants. This Team understands the significance of tracking these items and the penalties associated. The Project Manager, Construction Manager and Administrative Assistant have been providing similar services to the City of Costa Mesa on their Downtown Recreation Center. The policies and procedures for tracking the requirements for CDBG funding are in place and the Team is actively providing similar services. APSI is very experienced in tracking the original budget using a spreadsheet. As the project progressing, we will allocate the money to each line item and verify the work has been performed as indicated. An important tool in managing a project through the design process and into construction is the development and utilization of a Master Schedule. When design concepts and system alternatives are being evaluated, planners are often unable to provide a reasonably accurate estimate of the design and construction time associated with the project. Once produced, the master schedule will be updated and revised to reflect the impact of delays in design and/or award. The updated schedule information will be provided to the City on a weekly basis or as requested. If requested, APSI will provide "what if?" schedule projections and alternatives to aid the City in developing mitigation strategies for pre -award delays. City of Diamond Bar Appendix — Project Approach PHASE 1 —PRE CONSTRUCTION PHASE 1.2 Project Cost The APSI project team will develop detailed estimates at the Estimates end of Design Development Phase and at agreed upon points during the Construction Document Phase. The estimates will be reviewed to verify the design is proceeding within the approved budget. Should deviations from the approved budget be identified, APSI will advise the City and design team along with recommendations for bringing the design back in conformance with the approved budget. Historically our estimating group has achieved estimate accuracy within a range of two to four percent when comparing actual bid pricing _ to Design Development estimates. 1.3 Value Throughout the course of our involvement, the APSI Project Engineering Team will be reviewing design at various stages and providing comments and recommendation on the life cycle cost of systems. This is accomplished through performing Value Engineering. This technique provides analysis of a proposed project or operation to achieve the optimum functional, performance and reliability goals at the minimum life cycle cost. One of the key factors in a value study is when, during the design phase, the study is performed. If the study is conducted before the design data are developed, the findings may be too conceptual to be of much value. On the other hand, if the studies are conducted too late in the design process, portions of the project may need to be redesigned and the design schedule may slip. Another important factor in a value study involves the study team. Selecting the right people to perform the review will produce the best outcome. Selecting individuals who understand the value analysis process and are not vested in the outcome will produce the most objective analysis. When performed at the right point in the design process with the right people the investment in value analysis will pay for itself. In keeping with our team philosophy, the Team will constantly provide input to the City and designers while presenting 4 City of Diamond Bar Appendix — Project Approach 5 specific reports at identified review milestones. APSI typically provides these services and communicates the items identified by utilizing our Technical Design Review reports. These reports will be produced at the specific design review intervals. 1.4 Review of Similar to the approach we use for value engineering, we use Design a formal approach to performing constructability reviews. Documents APSI creates a written constructability review plan for each project. The typical plan requires, at a minimum, a review of the anticipated construction durations, a visit to the site to review existing site conditions and a detailed project specific checklist to aid the review team with their evaluations. We recommend, at a minimum, constructability reviews be conducted at the 30%, 60% and 95% document completion milestones. We also recommend that biddability and maintainability reviews be conducted concurrently by the same team when conducting the constructability reviews. The biddability review involves a quick survey of the availability of materials, subcontractors, and tradesmen. It also focuses on the ease with which the design can be understood and bid. Contractors will increase their bid price for documents that are difficult to understand, or when local labor and/or materials are scarce. Maintainability is typically reviewed during the value study but requires additional review as the detailed documents are produced. The constructability review report will contain a computerized list of review comments referenced by design sheet number and/or specification section. The report will also contain suggested alternatives for key constructability, biddability and maintainability issues discovered during the review. 1.5 Bidding APSI's role is to review the Division 0 and Division 1 portions Document of the specifications including the General Conditions and - Preparation Special Conditions. This includes making sure the items are consistent and pertain to this project. It also is used as a way to make sure no erroneous clauses are included which will make bidding the project difficult. Contractor scheduling method will also be addressed. APSI has provided this service to many clients. Recently, we have assisted the Universities of California, Irvine and Los Angeles and California State University, Fullerton in writing their 5 City of Diamond Bar Appendix — Project Approach scheduling specifications to provide the necessary language to provide the management Team with the tools to manage the 6 project. 1.6 Pre- APSI is experienced with prequalification procedures and work qualifying with clients to achieve quality lists of General Contractors to Bidders work on their assignments. We do suggest to each of our clients interested in prequalifying contractors that they have the prequalification and methods used reviewed by legal counsel. It is our experience that contractors will contest prequalification methods and the City needs to have a document that will hold up in court. An example of a project that used prequalification of contractors successfully is the _ Sprague Hall project at UCL University of California, Irvine Samara Larson, Project Manager - (949) 824-5952 1.7 Bidding Prior to the project plans and specifications going out to bid, Assistance APSI will assist the City by contacting area listing agencies to list the project forbid. APSI will coordinate the availability of plans and specifications, establish the bid schedule based on the timetable for City approvals to award, and contact contractors with whom we have worked with to increase interest in bidding the project. 1.8 Pre -Bid The purpose of a pre-bid meeting is to make all bidding Conference contractors aware of specific project factors not identifiable in the bid documents. Issues like level of administrative effort, level of coordination expected between contractors, and other unique aspects of the project, which may impact productivity, are discussed. Addressing these issues at the pre-bid meeting can significantly improve the accuracy of the bids and reduce the potential for disputes and claims during construction. APSI will perform the following activities for the pre-bid meeting: • Contact all plan holders and prospective bidders and remind them of the pre-bid meeting • Prepare an agenda • Prepare a sign -in sheet 6 City of Diamond Bar Appendix — Project Approach (D 7 • Reserve and set-up conference room for the meeting • Conduct or participate in the meeting as required • Prepare and issue minutes of the meeting • Video tape the Pre-bid meeting • Meet with the Designers to review/respond to questions raised at the meeting 1.9 Bid Protest Mr. Losak will verify the validity of the protest and work with Mr. Doyle and the City's legal department to develop a strategy to resolve the issue. 1.10 Bid Review Prior to receiving bids, Mr. Losak will compile a checklist to verify the contract compliance as well as develop a tabulation sheet to compare the bids. He will pay special attention to any exclusion noted by the contractor. All alternates will be listed in order of bid price to make a fair selection. 1.11 Pre -Award As part of the bid review process, Mr. Losak will verify Conference acceptability of subcontractors and vendors proposed by the apparent low bidders/bidder. The extensive work performed during Prequalification of bidders will provide Mr. Losak with the basis and requirements needed to determine the PHASE 2 — acceptability of subcontractors. CONSTRUCTION PHASE 2.1 Pre- APSI will organize, schedule and attend the Preconstruction Construction Conference. It is our experience this session is used to build a Conference working relationship between all Team members. As the Construction Manager we will work with Mr. Doyle to address any areas that may, need to be covered. Typically we address the following items: • Review of project mission • Identification of key issues for project success • Current project status • Performance expectations for team members • Team relationships • Agreement on project procedures and communication protocols • Review of preliminary and construction milestone (D 7 2.2 On -Site Management and Inspection 2.3 Weekly Progress Meetings 2.4 Reports City of Diamond Bar Appendix — Project Approach schedules After the meeting, we will create and distribute the meeting minutes to each of the Team members which will address the key points brought up in the meeting. APSI has selected our Team of on-site personnel based on the needs and requirements of this assignment. This Team brings proven on-site experience in maintaining the quality of the construction assignment while bringing the project in within budget and schedule parameters. The Team we are proposing is concluding a similar recreation center project for the City of Costa Mesa and feel the synergy achieved between this Team will be critical to achieve a successful completion to this assignment. They have in place the necessary coordination and communication procedures proven successful on this similar assignment. Mr. Sanders will conduct weekly coordination and progress meetings. He will promptly distribute the meeting minutes to all concerned parties and will follow up on all action items. A policy at APSI is to take digital photos of the project site to document the current site conditions and issues. This allows for a visual representation of the issues at each meeting. This package of pictures is included as part of the meeting minutes. APSI will produce a number of reports during the Construction phase of this project. These include the following: Weekly Progress Reports — These will contain the following: ➢ Open Issues Report ➢ Pending PCO's Report ➢ Outstanding RFI's Report ➢ Outstanding Submittals Report ➢ Drawing List Summary Log ➢ Photo Documentation of Site 8 City of Diamond Bar Appendix — Project Approach (D 9 Monthly Progress Reports — These will contain the following: ➢ Project Current Status Report • Previous month's work performed • Work to be performed next month ➢ Project Cost Control Report ➢ Summary Schedule ➢ Milestone Trend Chart ➢ Project Manpower curves ➢ Progress Photo Report ➢ Discussion of problems encountered ➢ Issues that could affect project completion time or cost 2.5 Permits, APSI will verify permits, bonds and insurance are obtained and Bonds and maintained throughout the course of the project. We have Insurance found in the past, these items can delay a project if they are not facilitated in an expedient manner. Requirement levels will be addressed in the pre -qualification of contractors thus minimizing the potential for successful bidders to be unable to obtain the necessary bond and insurance requirements. 2.6 Review of APSI will review the RFI's, shop drawings and any other Requests submittals submitted by the Contractor to determine the for completeness of the package as well as the conformance to Information, the contract documents. As a standard practice, Mr. Sanders Shop will review the submittal and look at the effect the item has on Drawings, the overall schedule -and project cost. After this initial review Samples & Other they will be forwarded to the Architect for their technical Submittals review. 2.7 Progress Daily Reports — Mr. Sanders will keep a daily diary. The diary Reports will record site conditions, weather conditions, major deliveries, accidents and other pertinent data. He will also verify the accuracy of the daily progress reports submitted by the Contractors and the daily time tickets for T&M work. This is critical on a project of this nature where Community Develop Block Grant (CDBG) funds are being used. They are very stringent in how the Pay Applications are processed and tracked and the daily logs become very important. We have found this to be the case on our Costa Mesa Recreation Center since it also is partially funded through CDBG. (D 9 2.8 Master Schedule Control City of Diamond Bar pendix — Project Approach Monthly Report - On the fifth working day of the following month, Mr. Sanders will prepare and submit a report noting all the activities of the previous month. In addition to the work accomplished in the previous month, the report will include the cost summary detailing base contract, contract modifications, claims and other cost issues. It will have a summary of critical issues showing their status and probable impact on the project. It will also contain photographs depicting current progress on the project. Using the document control system status reports for submittals, RFIs and pending and approved change orders will be generated. Accident Reports - In the unfortunate event of an on-site accident, an accident report will be prepared in accordance with the site safety plan. Accidents will be immediately reported to the City and will be noted in the Construction Managers daily diary, the contractor's Daily Report, and the Project Monthly Report. In addition to the Pre -construction Conference mentioned earlier, we recommend a meeting prior to construction commencing in regards to scheduling. Our construction phase scheduling effort starts immediately after the apparent low bidder is identified. We will meet with the contractor to review the schedule requirements and reinforce the importance of producing a schedule that complies with the contract specifications. Until the construction schedule is submitted by the contractor and approved, the project Master Schedule developed and maintained through the design and bid award phases is utilized to monitor progress of the project. Once the contractor's construction schedule is approved, it is integrated with the project Master Schedule by replacing the initial construction activities with the activities from the contractor's approved construction schedule. Our review of the contractor's Baseline Schedule includes review of the following items: • Logic • Activity duration • Resource loading • Level of detail • Cash loading 10 2.9 Photographs and Videos 2.10 Rejection of Work 2.11 Contract Non - Compliance City of Diamond Bar Appendix — Project Approach • Owner -furnished items • Long -lead procurement • Manpower loading by trade • Milestones • Negative float • Open-ended activities • Interface ties • Compliance with the contract scheduling specification We will update the schedule with actual progress once a month and review the contractor's pay application based on the updated schedule. As the project progresses and schedule revisions are required, we will implement the revisions between the monthly update cycles. When proposed changes are contemplated, we will input the change into our Master Schedule and assess the impact of the change on specific bid packages as well as the ripple effect it may have on other bid packages. As previously described, APSI uses photographs to assist in managing and clarifying issues in the field. An additional tool is the video taping of the existing site and periodically through out the course the project to maintain a visual diary of the project. This becomes critical when determining if site conditions where affected by the contractor during construction and assigning responsibility. APSI will document all test failures, rejected work and notify the City if the Contractor fails to promptly remove or replace nonconforming or rejected work. APSI has a standard procedure for dealing with contract non- compliance. As items are identified during our inspection of the site, a report is filed based on our findings and entered into our document control system. These items are reviewed on a weekly basis to check the status of each issue. If an issue of non-compliance continues, APSI will notify the City and take appropriate action to correct the non-compliance issue. This may include recommendation to withhold payment. City of Diamond Bar Appendix — Project Approach 2.12 Subsurface Whenever APSI is notified by the Contractor of a differing site & Physical condition we will notify the Architect of the situation and Conditions provide him with sufficient details of the existing conditions. We will then work with the Architect and the Geotechnical Engineer to come up with a cost effective solution to resolve the condition. If the solution results in an additional cost to the Contractor, we will prepare a change order for the work in question and process it in accordance with our procedures. 2.13 Manage Mr. Sanders will coordinate the inspection activities of the Field City's inspection staff, inspectors from the Fire Marshall's Testing office, and other agencies as required. If surveying, testing Services laboratory, or special inspection services are to be provided by _ a consultant to the City, APSI will coordinate these consultants. Where the specification calls for certification, the Construction Manager will verify all materials submitted will be accompanied by a certificate stating the material meets the appropriate specification. Complete records will be retained of each test and specimens will be retained, where necessary, to prove or disprove the passing of specification tests. Work that does not conform to the requirements of the contract documents will be rejected. Since rework is often the source of cost overrun and delay for the contractor, Mr. Sanders will maintain complete records on all deficiency items. He will add the items to the Issue Tracking System mentioned earlier in this proposal. 2.14 Manage Like the management of field testing services, APSI will verify Laboratory that laboratory testing is correct and certification of the test will Testing be retained to prove or disprove the passing of the tests. Services 2.15 Labor Mr. Sanders will assist the City in enforcing all applicable State Compliance and Federal Labor regulations and standards. He will conduct periodic interviews with the Contractor's and Subcontractor's workforces and submit a report to Mr. Doyle. APSI is currently overseeing labor compliance on the construction of the Downtown Recreation Center for the City of 12 2.16 Contractor's Safety Program 2.17 Cost Accounting 2.18 Certified Payroll Review and CDBG Regulation Review City of Diamond Bar Appendix — Project Approach Costa Mesa. We found during our review, the concrete subconsultant was using a pay scale that did not meet labor standards. APSI worked with the City to issue the appropriate notices and took the appropriate actions until the subcontractor complied with the State Standards. APSI always recommends contractors be required, by contract, to develop and implement a written safety program. We will review these programs for conformance with contract requirements and monitor their implementation. Deviations from the plan will be documented and used to identify quality problems and trends. As stated in the 2.7 Progress Reports, APSI will notify the City, investigate the accident and prepare an Accident Report. In addition, Mr. Sanders will note the incident in his Daily Diary and the Project Monthly Report and verify that it is noted in the Contractor's Daily Report. As part of APSI document control system which will be implemented, APSI will track all approved changes and will monitor and include those changes into the overall project budget. Mr. Sanders will notify the City if the project is experiencing significant increases in the project cost and will work with the City to maintain the project within the overall budget. As part of our construction management assignments, APSI reviews certified payroll for compliance with prevailing wage requirements. Our current .assignment for the City of Costa Mesa requires we verify certified payroll complies with both Federal and State requirements, whichever is greater. This is due to funding from three separate sources, HUD (CDBG), FEMA and City Capital Outlay. We have found in a few instances where the subcontractor was not complying with requirements and the necessary steps where taken to rectify the situation. We do want to reiterate the significance of this undertaking. At Costa Mesa, it has required a part-time position to track and maintain the reporting requirements. The individual who has spent the last year maintaining this process is part of our OD 13 2.19 Progress Payments 2.20 Change Order - Preparation, Negotiation and Processing City of Diamond Bar Appendix — Project Approach Team and will provide similar services to the City of Diamond Bar. APSI typically works with our Owners to develop specifications which require the Contractor to prepare a cost loaded CPM schedule. APSI will then review the CPM schedule to verify the cost of each construction item is accurately reflected in the schedule. At the end of each month APSI will review the percentage complete on each item in the schedule for accuracy. After reconciling our estimate of the percent complete of each item in the schedule with the Contractor, the Contractor will prepare the payment application from the CPM schedule. After the contract is awarded, there are numerous aspects why a project can have an increase in the project cost. Therefore, it is critical that the proper mechanism is set in place to manage changes and to minimize the potential impact on the project cost caused by these avoidable reasons. Mr. Sanders will assist the City in managing the changes as follows: ✓ Process Requests for Changes ✓ Prepare Contract Change Orders for City Review ✓ Perform Independent Estimates of the Proposed Revision Mr. Sanders is familiar with change orders and contract amendments. With his experience on previous projects, Mr. Sanders is cognizant of the importance of working with Mr. Doyle to address these changes in an expedient manner. It is very important to note that no contract modification can be complete unless it has addressed the time and cost elements of the change simultaneously. The method of measuring the impact of a change and determining appropriate time extensions is achieved by Fragnet analysis on each issue. Mr. Sanders will work closely with Mr. Doyle the A/E and the Contractor to seek agreement on the cost and time impacts of all modifications as promptly as possible. The record keeping system previously mentioned will be used to track changes and the cost impact of those changes. As soon as a new modification is entered, the system will 14 2.21 Change Order Reports 2.22 Record Documents 2.23 Initial Start-up City of Diamond Bar Appendix — Project Approach automatically give a modification number. Mr. Sanders will continually track all potential, completed and approved modifications and the cost associated with each change. He will diligently observe and follow the guidelines for contract modifications: First and foremost, Mr. Sanders will verify the work involved is not part of the original contract scope. ✓ Once it is determined the work is outside the scope of the contract, Mr. Sanders will validate the addition is justified. ✓ Once it is determined the modification is justified, Mr. Sanders will perform a detailed estimate and time impact analysis. If required he will get help from estimators in our main office. Mr. Sanders will document the proposed modification and provide a written justification for Mr. Doyle to review and approve. ✓ Mr. Sanders will develop negotiation strategies for every modification and present his findings/strategies to Mr. Doyle and assist in negotiating the modifications. As part of APSI's document control system, Mr. Sanders will track all change orders pending and approved. This system allows Mr. Sanders to print out a report for the City, which complies with each of the items requested in the RFP. Mr. Sanders will maintain on-site a copy of all shop drawings, product data samples, submittals, purchases, materials, equipment, applicable handbooks, maintenance and operating manuals and instructions and any other information generated throughout the course of the project. These items will be tracked via the document control system and will allow Mr. Sanders to track the history of each item throughout the course of construction. Mr. Sanders will be on-site to view the start up of all systems. If any problems arise, Mr. Sanders will review the corrected systems and view the restart of each system. He will work with the Contractor until the City is satisfied that each system is functional. (D 15 City of Diamond Bar Appendix — Project Approach 2.24 Building Mr. Sanders is experienced in working with City Building Inspections Inspectors and has experience in managing the scheduling process of site inspections. He will keep the lines of communication open with all applicable City staff and provide the Inspection Department with ample time to schedule and PHASE III — POST conduct inspections. CONSTRUCTION 3.1 Final The punchlist is tracked as part of Prolog, our document Punchlist control system. The items that are identified are entered into the system. The system tracks who is responsible and the date the item should be corrected by. This list is generated and distributed to all parties involved and allows Mr. Sanders an electronic tool to monitor all items are complete before the project is closed out. 3.2 Final Upon notification from the Contractor requesting final Inspection inspection, Mr. Sanders will coordinate with the Architect to determine that all punch list items have been completed and the project is deemed complete. Once the project is complete, Mr. Sanders will forward all the required information to the City. This information is in our Closeout Submittals within the document control system. It allows Mr. Sanders to verify all items have been handed over the City all the required information to successful maintain and operate the systems installed. 3.3 Operation and As part of the Closeout Submittals, Operation and Maintenance Maintenance Manuals will be monitored and final payment will Manuals not be rendered until all items have been delivered to the City. 3.4 Closeout Once again, Mr. Sanders will maintain a list of all documents Documentation required from the Contractor to be turned over to the City. This list will be developed from the specifications and added to as the project proceeds. A partial list includes: • Record Drawings • Unconditional Lien Waivers • Project Roster • Final Lien Waver • Warranties/Guarantees 16 3.5 Final Payment 3.6 Final Report City of Diamond Bar Appendix — Project Approach • Equipment Manuals/Maintenance Schedules • Certificate of Substantial Completion • Copies of Inspection Permits • Occupancy Permit • Final Completion • Notification of Acceptance After all items have been complete and all manuals and documentation have been submitted, Mr. Sanders will make a recommendation to the City on the Contractor's final progress payment request. A report based on the final payment will be created and forwarded to the City. At the completion of each project we prepare a Final Project Report. The report will contain the following sections. 1. Project Description and Overview II. Actions and Items that Contributed to the Success. III. Actions or Inactions that Created Problems and Caused Cost and Time Over Runs. IV. Lessons Learned V. Photographs VI. Appendix 1 1. Accident Reports and Certificates of Insurance 2. Contractor Performance Evaluations 3. A/E Performance Evaluations 4. Master File Index 5. Record Storage File Index VII. Appendix 2 1. Electronic Copy of Master Project Schedule 2. Electronic Copy of Action Tracking Log 3. Electronic Copy of Project Directory 4. Electronic Copy of RFI & Submittal Tracking Log 5. Electronic Copy of All Outgoing Correspondence \. V 17 11 Y ADDITIONAL SERVICES Claims Services/ Testify City of Diamond Bar Appendix — Project Approach APSI has resolved numerous construction claims submitted by contractors_ Unfortunately, the analysis for many of the claims was performed after the project was completed. Analyzing and negotiating claims, after the fact, has given us an insight on how disagreements develop into disputes and ultimately into claims from seemingly small issues. We have clearly established that the cost of dealing with claims after the job is completed are often much greater than the cost of dealing with the problems when they first arise. Our construction management personnel have been trained to adapt a team approach to project delivery. By coming to a meeting -of -the -minds on the dispute resolution process with the architect, engineers, and contractors at the beginning of the project, small issues can be kept small and claims can be avoided. This approach minimizes adversarial confrontations and helps preserve the balance of viewpoints and interests. The record keeping system, along with our schedule management approach provides APSI with an effective tool for avoiding and analyzing claims. One simple claims defense technique we recommend as a normal part of project administration is the preparation of dispute files. When Mr. Sanders identifies a potential dispute, he will assign a Dispute Identification Number. This simple step will allow APSI to track the potential dispute. Mr. Sanders will also assign and maintain files for issues where the contractor is adversely impacting their own operations. Many delays and cost overruns are caused by events completely within the contractor's control. That would include such items as: poor production, materials delivery problems, labor shortages, disruptions, mistakes, equipment availability problems, or poor coordination. Although these items do not represent a direct claims risk against the Owner, it often develops they become an important part of the defense against the contractor's claims. The schedule management techniques, together with the record keeping system, will greatly reduce the possibility of contractor's claims. If we are unable to resolve the disputes in the field, we will prepare claim reports and submit them to the City. The claim (D 18 M City of Diamond Bar Appendix — project Approach reports contain a summary description of the claim, the contractor's position, the Construction Engineer's position, a recommendation for disposition of the claim, and pertinent support documentation organized chronologically. The purpose of the claim reports is to reduce the time required for the City's operations and legal staff to understand the key issues involved in the claim. A large part of the Owners' expense in claim resolution is in understanding the issues and organizing the support documentation. APSI has found the claim reports we prepare for our clients facilitate the resolution of the claims and significantly reduce the clients document organization and claim analysis costs. 19 October 10, 2001 Sb Analytical David Doyle, Deputy City Manager Planning City of Diamond Bar Services 21825 East Copley Drive Inc. P Y Diamond Bar, CA 917654177 • Construction Trailer • Furniture (Desks, Chairs, Plan Table, Conference Table and Chairs, Filing Cabinet) • Utilities (Initial Set-up and Monthly Charges) • Bottled Water These items are based on our experience on similar sized projects. We will adjust our costs based on discussions with the City. If you have any questions, please feel free to contact me at (949) 707-5956. Sincerely, Analytical Planning Services, Inc. Jay Losak, P.E., PMP Vice President 15707 Rockfield • Suite 225 0 Irvine, CA 92618 0 (949) 7075956 0 FAX (949) 707-5953 RE: Cost Proposal for Construction Management Services for the New Senior/Community Center Summitridge Park Dear Mr. Doyle: APSI has included the cost breakdown by phase and Other Direct Cost's (ODCs) as stated in the Request for Proposal. We have made certain assumptions on the duration of the project and ODC's that will be required. APSI will adjust these items to better reflect the actual cost upon notification from the City as to estimated duration of the project and a list of items that will be supplied by the Contractor and/or City. Following is a breakdown of costs by Phase: • Programming and Design Phase $62,500 • Plan Check/Bid/Award Phase $28,800 • Construction Phase $388,185 • Close-out Phase $49,980 • Total Project Cost $529,765 APSI has also made some basic assumptions on the ODC's. During the Construction Phase, we have assumed that the Contractor and/or City will provide the following items: • Construction Trailer • Furniture (Desks, Chairs, Plan Table, Conference Table and Chairs, Filing Cabinet) • Utilities (Initial Set-up and Monthly Charges) • Bottled Water These items are based on our experience on similar sized projects. We will adjust our costs based on discussions with the City. If you have any questions, please feel free to contact me at (949) 707-5956. Sincerely, Analytical Planning Services, Inc. Jay Losak, P.E., PMP Vice President 15707 Rockfield • Suite 225 0 Irvine, CA 92618 0 (949) 7075956 0 FAX (949) 707-5953 Agenda # 6.9 Meeting Date: Dec. 4, 2001 CITY COUNCIL ` ` l AGENDA REPORT `�x9s9 TO: Honorable Mayor and Members of e City Council VIA: Linda C. Lowry, City Manage TITLE: RESOLUTION NO. 2001 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING THE INSTALLATION OF ONE HOUR COMMERCIAL VEHICLE PARKING, 8:00 A.M. TO 4:00 P.M., ON THE EAST SIDE OF LEMON AVENUE FROM THE SOUTHERLY SR -60 RIGHT-OF-WAY TO THE NORTHERLY DRIVEWAY OF THE COMMERCIAL CENTER RECOMMENDATION: It is recommended that the City Council approve Resolution No. 2001-xx to allow One Hour Commercial Vehicle Parking, 8:00 a.m. to 4:00 p.m., on the east side of Lemon Avenue from the southerly SR -60 freeway right-of-way line to the northerly driveway of the commercial center, for a trial period of six months. FINANCIAL IMPACT: The proposed recommendation requires the installation of three signs to implement a parking zone for "One Hour Commercial Vehicle Parking, 8:00 a.m. to 4:00 p.m." The signs will cost approximately $200 and will be funded by current Marking and Signing Maintenance budget. BACKGROUND: To mitigate an identified commercial vehicle parking problem along Lemon Avenue from Golden Springs Drive to the northerly City limit, "Tow Away No Commercial Vehicle Parking Any Time" signs were posted eliminating all commercial vehicles per City Council Resolution No. 2000-30, May 16, 2000. The restriction was based on the following: • Trucks parking on Lemon Avenue exceeding the time limit signs; • Sight obstructions at the intersections of Earigate Street and Walnut Drive; • Overnight parking of commercial vehicles; • The unsightly use of commercial parking; • Using Lemon Avenue to make repairs to vehicles; • Sign changes to allow tighter enforcement by the Sheriff's Department (Existing Citywide 30 minute enforcement was difficult to maintain); • Avoiding the disrepair of the road surface from oil leaking from the parked vehicles; • The City of Industry has red curb from its southerly border to Valley Boulevard effectively transferring the commercial vehicle parking to the City of Diamond Bar. Recently, the City of Diamond Bar was asked by Charlie's Sandwich Shop to review and consider a request to allow commercial vehicle parking on the east side of Lemon Avenue. They request parking from the northerly driveway of the commercial center to the southerly SR -60 freeway right-of-way line for patrons that drive commercial vehicles. Per the State of California Vehicle Code Section 260 a "commercial vehicle" is defined as a vehicle used or maintained for the transportation of persons for hire, compensation, or profit or designed, used or maintained primarily for the transportation of property. Additionally, per section 550 the term "semi -trailer" is defined as a vehicle designed for carrying persons or property, used in conjunction with a motor vehicle, and so constructed that some part of its weight and that of its load rests upon, or is carried by, another vehicle. The trucks and semi -trailers weighing over 10,000 pounds were parking on Lemon Avenue for more than the posted sign limit of 30 minutes. A semi- trailer is approximately 50 feet in length. The Traffic and Transportation Commission discussed this item on October 11, 2001 and November 8, 2001 and requested staff to forward a recommendation to the City Council to allow One Hour Commercial Vehicle Parking, 8:00 a.m. to 4:00 p.m., on the east side of Lemon Avenue from the southerly SR -60 freeway right-of-way line to the northerly driveway of the commercial center for a trial period of six months. The trial period is to evaluate that the parking of these vehicles does not revert to the previous status that the prohibition eliminated. DISCUSSION: East Side of Lemon Avenue Staff does not recommend any changes to the existing signage from the freeway overpass to the northerly City Limit. Currently, there is a full time parking restriction of both commercial vehicles and passenger cars from the southerly driveway of Walnut Valley Unified School District Office to the northerly City limit. There is currently the commercial vehicle parking restriction from Golden Springs Drive to the southerly driveway of the Walnut Valley Unified School District. Staff has reviewed the request to allow commercial vehicle parking on the east side of Lemon Avenue from the southerly SR -60 freeway right-of-way line to the northerly driveway of the commercial center. This is approximately 285 feet for patrons that drive patrons that drive commercial vehicles, approximately five (5) semi -trailers. Fourteen passenger cars could also park in the requested area. Enforcement of this parking requires the Sheriffs to mark each truck when they make a pass, and return within the time period to ticket if necessary. The Sheriff's Department has recommended a "One Hour" restriction and indicates this sign would augment enforcement. Staff discussed the parking restrictions with the City's On-call Traffic Engineer and he recommends a combination sign of dual color which would eliminate commercial vehicle parking during the evening hours and allow commercial vehicle parking during the designated daytime hours. He also recommends that the City not allow parking during the peak traffic hours (See attached sample R38(s)). Staff is recommending that a time limit be set for the "One Hour" parking from 8:00 a.m. to 4:00 p.m. and to retain no commercial vehicle parking 4 p.m to 8 a.m. These times generally eliminate the vehicle parking during the peak hours. Staff reviewed the hours of operation for the business at the shopping center. All stores except for the liquor store are closed on Sunday. The sandwich shop closes at 4:00 p.m., the educational retail store at 6:00 p.m., the cleaners at 7:00 p.m., the beauty salon at 8:00 p.m. and the liquor store did not have the hours posted. It is deemed that the center's parking lot is sufficient for these patrons. Currently, the City of Diamond Bar has some limited parking along the designated Truck Routes. These include: • On the westerly side of Brea Canyon Road there is a "30 Minute Commercial Parking" zone in front of the Shea Center. This was established by Los Angeles County prior to Cityhood; • On the north side of Golden Springs Drive in front of the Coco's and shopping center to the west, there is a two-hour parking zone. This also was established by Los Angeles County prior to Cityhood; • Diamond Bar has established a "30 Minute Commercial Vehicle Parking" on the north side of Washington Street from approximately Windwood Avenue to Lycoming Street. Generally the City, through its Development Code and Zoning Code requires businesses to maintain sufficient parking on-site to provide for the loading and parking and for the general welfare and convenience of persons within the City by ensuring sufficient parking facilities to meet the needs generated by specific uses. However, the Charlie's commercial center is considered a legal non- conforming center that was established prior to the current Diamond Bar's Development Code. By today's Diamond Bar Development Code standard for the retail center requires 35 spaces and the center currently has 25 spaces. Bar Development Code standard for the retail center requires 35 spaces and the center currently has 25 spaces. Trial Period The request is specific to the owner of the Charlie's Sandwich Shoppe. Staff is recommending that a trial period be established of six months to allow One Hour Commercial Vehicle Parking, 8:00 a.m. to 4:00 p.m., on the east side of Lemon Avenue from the southerly SR -60 freeway right-of-way line to the northerly driveway of the commercial center. During the six-month trial period, staff will monitor the parking of commercial vehicles to determine that these vehicles are not intrusive to the City as described previously and to which the prohibition of parking was addressed in Resolution 2000-30. Should staff find that the vehicles are intrusive to the City as a whole, staff will again recommend the prohibition of commercial vehicle parking. It should be noted that the current and proposed signage allows passenger vehicles to park on Lemon Avenue. Parking restrictions are for commercial vehicles only. There is no restriction for passenger vehicles to park in the area that would also allow commercial vehicles. West Side of Lemon Avenue Recently the City installed a left -turn signal at the intersection of Golden Springs Drive and Lemon Avenue with a dedicated right turn lane to westbound Golden Springs Drive from Lemon Avenue. The approved plans and specifications for this Capital Improvement Project include "No Stopping Anytime" signs on the west side of Lemon Avenue. The limit of this signage is 300 feet north from Golden Springs Drive. There is a total of 525 feet from the SR -60 right-of-way to Golden Springs Drive. Staff discussed allowing parking on the west side of Lemon Avenue with our City's On-call Traffic Engineer. It is not recommended to allow semi -trailers to park on the west side due to sight visibility and interference with the new turn lane. Additionally, it is not anticipated that semi -trailers would make a U-turn on Lemon Avenue to park along the east side of the street. Staff recommends the signage on the west side of Lemon Avenue remain as posted. Prepared By: Linda Smith, Development Services Assistant 2 Reviewed By: DS,6216 L u, birector of Public Works Attachments: J es DeSt ano, RDeputy City Manager 1. Resolution No. 2001-xx; 2. Aerial; 3. No Stopping Any Time Sign; 4. No Commercial Vehicle Parking Any Time Sign; 5. Proposed No Commercial Vehicle Parking with Restrictions Sign; 6. T&T Minutes November 8, 2001; D:WORD-LINDA/cc-2001/LEMON AVENUE SIGNAGE REVISION 120401 :01 RESOLUTION NO. 2001--. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING THE INSTALLATION OF ONE HOUR COMMERCIAL VEHICLE PARKING, 8:00 A.M. TO 4:00 P.M., ON THE EAST SIDE OF LEMON AVENUE FROM THE SOUTHERLY SR -60 RIGHT-OF-WAY TO THE NORTHERLY DRIVEWAY OF THE COMMERCIAL CENTER A. RECITALS (i) The Traffic and Transportation Commission considered this matter at public meetings on October 11, 2001 and November 8, 2001. (ii) At the meeting of November 8, 2001, the Traffic and Transportation Commission Meeting determined and recommended that a One Hour Commercial Vehicle Parking, 8:00 a.m. to 4:00 p.m., on the east side of Lemon Avenue from the southerly SR -60 freeway right-of-way line to the northerly driveway of the commercial center be established for a trial period of six months. B. RESOLUTION. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: 1. Said action is pursuant to Section 10.08.010 of the Diamond Bar City Code, as heretofore adopted; 2. The City Council hereby finds that the public health, safety, and welfare will be best protected by allowing a One Hour Commercial Vehicle Parking, 8:00 a.m. to 4:00 p.m., on the east side of Lemon Avenue from the southerly SR -60 freeway right-of-way line to the northerly driveway of the commercial center. 1 3. This resolution shall not become effective until the signs are posted that allow One Hour Commercial Vehicle Parking, 8:00 a.m. to 4:00 p.m., on the east side of Lemon" Avenue from the southerly SR -60 freeway right-of- way line to the northerly driveway of the commercial center. 4. To establish this signage for a trial period of six months. 5. The City Council of the City of Diamond Bar hereby authorize and direct the City Engineer to cause said signs to be installed. PASSED, APPROVED and APPROVED this 4th day of December 2001. MAYOR I, Lynda Burgess, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on 4th day of December, 2001 by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Lynda Burgess, City Clerk City of Diamond Bar 011 1. No Stopping Any Time (not shown on this aerial) from the southerly driveway of the Walnut Valley Unified School District to the northerly City limit. 2. No Commercial Vehicle Parking Anytime 3. No Commercial Vehicle Parking with restrictions ANY TIME This sign is currently posted from the southerly driveway of the Walnut Valley Unified School District to the northerly City Limit. O VEHICLE PARKING ANY TIME This sign is currently posted from Golden Springs Drive to the southerly driveway of the Walnut Valley Unified School District Administration Office. It is proposed to remain from Golden Springs Drive to the northerly driveway of the shopping center and the southerly freeway right-of-way to the southerly driveway of the Walnut Valley Unified School District Administration Office. VEHICLE PARKING COMMERCIAL VEHICLE PARKING 8 AM -4 PM This is a modified R38(S) Regulatory Sign proposed from shopping center southerly driveway to the northerly SR -60 freeway R -4-W. NOVEMBER 8, 2001 PAGE T&T COMMISSION require additio review by staff in order to m a presentation to the Commission at a la date. VC/Istik pointed out that s et par ' may present sight safety concerns for street traffic. C/Kung suggested tha e University-) parking spaces in eir complex to r. Commission to Ive the problem. V. CONS CALENDAR: None VI. OLD BUSINESS: Phoenix offer to negotiate payment for ke this problem rather than ask the A. Consideration of Parking on the East Side of Lemon Avenue from the Southerly SR -60 Freeway Right-of-way to the Northerly Driveway of the Commercial Center. DSA/Smith presented staff's report. Staff recommends that the Traffic and Transportation Commission receive public comments, discuss, and concur with staff's recommendations to allow 1 Hour Commercial Vehicle Parking, 8:00 a.m. to 4:00 p.m. on the east side of Lemon Avenue from the southerly SR -60 freeway right-of-way line to the northerly driveway of the commercial center for a trial period of six months and forward said recommendation to the City Council. Mary Ricotta, 20651 Golden Springs Drive, thanked staff for their recommendation and Charlie's would like to recommend that this parking consideration be permanent. C/Morris moved, C/Kung seconded, to recommend that the City Council approve staff's recommendation to allow 1 Hour Commercial Vehicle Parking, 8:00 a.m. to 4:00 p.m., on the east side of Lemon Avenue from the southerly SR -60 freeway right-of-way line to the northerly driveway of the commercial center for a trial period of six months. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Kung, Morris, VC/Istik, Chair/Virginkar NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Leonard VII. N W BUSINESS: A. Sheri epartment Traffic Safety Program. 3 CITY COUNCIL TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manager Agenda # 9.1 Meeting Date: December 4, 2001 AGENDA REPORT TITLE: Consideration of approval of the Diamond Bar Traffic Safety Program RECOMMENDATION: The Traffic and Transportation Commission and City staff recommend the City Council approve the Sheriff Department's Traffic Safety Program. BACKGROUND: During this past summer, the Los Angeles County Sheriff's Department conducted the first in a series of neighborhood surveys in order to gauge the level of satisfaction with police services as well as to determine which key issues were of the most concern to residents. The results of the survey overwhelmingly pointed to "traffic" as being the primary issue for most residents in Diamond Bar. In order to address this concern, the Los Angeles County Sheriff's Department, in conjunction with City staff, developed a comprehensive Traffic Safety Program. The general purpose of this Program is to better summarize all of the various traffic -related activities conducted by the Sheriff's Department over the course of the year into one comprehensive document as well as provide the City with goals and objectives for current and future years. During subsequent years, this document will be revised and evaluated to reflect the changing needs of the community and will also assist the City in compiling the Sheriff's budget for anticipated future programs and services. DISCUSSION: As proposed, the Traffic Safety Program provides the City with a means by which to judge the effectiveness of traffic -related programs in the following three areas of concern: 1) Traffic issues involving major roadways Recent studies have concluded that approximately 80% of all traffic accidents reported in the City come from one of four main arterials in the City (Diamond Bar Boulevard, Golden Springs, Grand Avenue and Brea Canyon Road). In order to curb the number of accidents, the Sheriff's Department relies upon various techniques to enforce the speed limits in the City. The most prominent enforcement method employed by the Sheriff's Department is the use of a total of three radar guns by the City's three motorcycle officers. While effective, the number of devices available has limited the Department's ability to fully utilize all personnel in the effort to enforce the speed laws. As a result, three additional lasers have been purchased and will be utilized once properly installed onto the units; the new devices will allow for increased enforcement capabilities through various barriers (i.e. walls and rain). In turn, the three existing radar guns will be given to other deputies in Diamond Bar who can be better utilized to enforce traffic -related issues. The end result of doubling the number of available radar devices is that the Sheriff's Department will be provided with a means to better enforce speed laws and reduce the number of traffic accidents throughout the City. Another enforcement tool utilized by the Sheriff's Department is to increase driver awareness. Both the radar trailer and vehicle safety checkpoints have proven effective in alerting residents of the need to adhere to safe driving practices, such as maintaining proper speed and obeying posted signs. 2) Residential traffic issues Although 20% of all City accidents occur in and around the residential portions of Diamond Bar, the vast majority of complaints are generated from these areas. The most effective tool utilized by the Sheriff's Department in their efforts to be responsive to residents' concerns is the "pass -on" board. This board is housed at the Service Center and reflects areas of concern brought forth during the day by deputies and members of the public (through City staff). Once the concern is placed on the board, the deputies respond to and address the listed items in a timely manner. Besides this example of targeted enforcement, the deputies also engage in general enforcement, but may be immediately deployed on an "as -needed" basis to specific areas of concern. 3) Issues related to school traffic School -related traffic issues and student safety concerns are of primary importance to every resident, parent and school administrator within Diamond Bar. During the school year, morning and afternoon drop-off and pick-up times substantially contribute to severe residential street traffic congestion. In order to combat this problem, both the Sheriff's Department and City Engineering Department have worked together to develop circulation patterns that will allow school traffic to exit the school grounds with minimal delay. Schools selected for the evaluation and implementation of revised traffic patterns are determined through citizen comments that are forwarded to the City's Traffic and Transportation Commission for review and consideration; recommendations made by the Commission are then forwarded on to the City Council for final review and approval. During the current fiscal year, Chaparral Middle School underwent this evaluation and implementation process for a revised traffic circulation pattern. Besides traffic enforcement in the aforementioned areas, the Sheriff's Department also utilizes public forums to offer and receive testimony on other means by which to increase compliance. Items such as traffic signals, signage and roadway striping are discussed and modified through public input, analysis and evaluation of problem areas. In addition, the Sheriff's Department has committed itself to working with City staff on developing and marketing information to all residents concerning driver safety and other traffic -related items. Since the focus of traffic -related programs may shift over time to other areas, it is understood that this document will be reviewed on an annual basis in order to insure that the document continues to address the long-term needs and concerns of the community. Furthermore, the Traffic Safety Program is the first portion of a larger program which will cover numerous elements related to Public Safety as a whole. It is expected that the entire Public Safety Program will be submitted for Council review during the upcoming year. The Traffic and Transportation Commission reviewed the Traffic Safety Program at their meeting on November 8, 2001 and recommended that it be forwarded on to Council "as is" with no revisions or additions. PREPARED BY: Todd Strojny, Senior Administrative Assistant REVIEWED BY: iw 4inda Lowry, Choanager David Doyle, Depu y City Manager Attachments: City of Diamond Bar Traffic Safety Program CITY OF DIAMOND BAR TRAFFIC SAFETY PROGRAM MISSION STATEMENT The Los Angeles County Sheriff's Department is dedicated to providing the residents of the City of Diamond Bar with a model program for traffic safety and enforcement. The Department's goal is to enforce the laws fairly while maintaining and defending the rights of all. The Department is committed to this partnership with the community and strive to improve upon the quality of its service by reducing the number of injurious or fatal collisions involving vehicles, pedestrians and bicyclists. PROGRAM AREA DESCRIPTION With a land mass of approximately 14.9 square miles, the City of Diamond Bar is nestled within the Pomona -Walnut Valley and has a population of 56,287 residents. Located adjacent to the communities of Pomona and City of Industry (to the north), Chino Hills (to the east), the unincorporated community of Rowland Heights (to the west) and the City of Brea (to the south), Diamond Bar has become the transportation hub for residents traversing through these communities. The City is intersected by two major freeway systems (the Riverside (60) Freeway and the Orange (57) Freeway) and contributes approximately 39 miles of arterial highway surface to the community. The remainder of the City roadway system totals 119 miles, 17 miles of which are connector roads and another 102 miles of local residential streets. Although the California Highway Patrol provides traffic enforcement for the aforementioned highways, the collateral impact of these roadways contributes substantially to City "rush hour" traffic congestion. 9:T91C:7_1►Ti I USIN 9:V�IC�r 1 The Los Angeles County Sheriff's Department provides the City of Diamond Bar with a comprehensive traffic safety program which includes enforcement operations related to moving violations, driving under the influence (DUI), parking, seat belts, and child safety. In addition, deputies provide vehicle safety check points, child safety seat training and checkups, bicycle and pedestrian safety classes (including bicycle rodeos) and senior driver awareness education. Deputies distribute public awareness and educational materials in support of the program and solicit the direct participation of community-based organizations (such as the Public Safety Committee and the Traffic and Transportation Commission) as needed. As referenced in this plan, the "Diamond Bar Team" refers to the team sergeant, his staff ( team leader, crime prevention deputy and special problems deputies) and all field deputies assigned to the City of Diamond Bar. TRAFFIC ISSUES (MAJOR ROADWAYS) Overview Traffic congestion and related issues remain the number one concern of Diamond Bar residents. (1) CITY OF DIAMOND BAR TRAFFIC SAFETY PROGRAM The four main roadways within the City include Diamond Bar Boulevard, Golden Springs Drive, Grand Avenue, and Brea Canyon Road. The traffic on these roadways is responsible for nearly 80% of all injury -related traffic accidents reported within the City during the past year. One of the major concerns is the 60/57 freeway interchange, which is located near the center of Diamond Bar and produces a large increase in traffic flow on all nearby City surface streets during both the morning and evening rush hours. In the event of a major freeway traffic accident, adjacent surface streets near this interchange routinely grid -lock with cars and other vehicles. In order to alleviate some concerns related to gridlock in this area as well as other sections of the City during significant power outages or other traffic related emergencies, every major intersection has been provided with temporary stop signs. These signs are secured to the signal poles by heavy-duty chains and the shift field sergeant has the key to the locks. There is an additional key for the locks at the Walnut/Diamond Bar Sheriff Station desk, which can be deployed in the event of an anticipated rolling black out. Program Elements: General Traffic Enforcement For general enforcement, three traffic motor officers are deployed throughout the City each weekday. Since weekend traffic volumes rarely exceed 10% of weekday amounts, motor officers are not deployed during Saturday or Sunday and instead are patrolled by one regularly scheduled traffic unit for each of the three shifts. While on duty, motor officers have their shifts adjusted on an as -needed basis to meet the changing traffic needs of the City. In order to most effectively enforce City speed laws, all motor officers are equipped with laser radar guns. While the current radar equipment has been an effective means of enforcement under most conditions, recent advances in radar technology have greatly enhanced the ability of the devices to be utilized in more diverse situations. With the purchase of three such laser guns for the City's motorcycle officers in the near future, the deputies will be able to track vehicles through obstacles, windshields and rain; such advanced capabilities are not currently possible with the old units. The three laser guns currently in use will be re -deployed to other criminal and traffic cars that presently have no radar capability. Most of the City's deputies are trained in the use of radar with the remaining two deputies scheduled for certification in the coming months; funding for the training is provided by Los Angeles County. Once all Diamond Bar deputies complete the requisite training, the City will enjoy increased traffic enforcement capabilities through the availability of the extra three laser devices. In addition, the speed laws will also be enforced daily by one vehicle traffic unit on each shift that is equipped with a stationary radar system. All radar devices are used in accordance with 40802 CVC (California Vehicle Code), which states that a current speed survey (to be conducted by the City's Engineering Department) will justify the speed limit and that the officer has completed a radar operator course of not less than 24 hours. Furthermore, the officer needs to have taken an additional course that is certified by the Commission on Peace Officer Standards and Training (POST); this course cannot be less than 2 hours long and covers numerous elements pertaining to laser radar devices. (2) CITY OF DIAMOND BAR TRAFFIC SAFETY PROGRAM Outside of radar -related traffic enforcement, each deputy conducts general patrols of their assigned area and provides the City with enforcement of all traffic codes. Public Input Other traffic -related matters are presented by members of the Los Angeles County Sheriff's Department, Diamond Bar team staff during regular sessions of the City Traffic and Transportation Commission; such meetings allow team members a forum in which to provide input regarding traffic signals, controls, signage and roadway striping. Driver Awareness The radar speed trailer is deployed throughout the City approximately four days per week. The locations are determined by several methods, such as through concerns identified at Traffic and Transportation commission meetings, direct contact with citizens, or at requests from City staff (based on citizen input). The trailer is deployed by the Volunteer Patrol, who is directed by the team leader to drop off and set up the radar trailer and attached radio car in the morning and to pick it up in the afternoon or during the next day. Another effective traffic awareness tool has been the use of vehicle safety checkpoints. This program provides the City with additional driver education and promotes voluntary compliance with traffic regulations. These checkpoints are conducted randomly (approximately every three months) and are held in a different section of the City each time. The checkpoints are conducted in accordance with case law, which requires timely media notification prior to the event. Marketing/Education Besides active traffic enforcement programs, team members also are committed to working with City staff to develop and market the educational component of the traffic safety plan. The team sergeant and team leader work closely with the City's Communications and Marketing team to increase media coverage, as well as to create future law enforcement cable programs aimed at educating the citizens on various topics, including traffic safety. In addition, the crime prevention deputy writes traffic safety related articles on a monthly basis for the "Windmill." tv *310 *1117 =1r11il /TR Overview Speeding vehicles within residential neighborhoods account for 20% of injury accidents in the City. However, input from local residents about neighborhood traffic problems constitute the majority of the traffic -related complaints received during the year. In order to be responsive to the concerns of the residents, traffic units and motor officers are re -deployed into the residential neighborhoods on an "as needed" basis. Due to the fact that the traffic concerns continually change, it is not feasible to specify an exact amount of time a deputy will spend in each area of concern. However, deputies will respond to received complaints in a timely manner and handle those specific concerns/problems. The amount of time spent at each area is dependant upon the volume of traffic and the number of violations observed. (3) CITY OF DIAMOND BAR TRAFFIC SAFETY PROGRAM Program Elements: "Pass -on" Board/Community Input A "pass -on" board at the Diamond Bar Service Center has been established for all deputies assigned to the Diamond Bar team, including both motorcycle and traffic units. The "pass -on" board is a large erasable white board which is located in the hallway of the Diamond Bar Sheriff Service Center and is accessible to all deputies, City staff and Council members. The deputies check the board daily for areas of concern and respond to the listed items in a timely manner. Input for the board comes from a variety of sources, such as comments received during the Traffic and Transportation Commission meetings and through information obtained from members of City staff regarding residential traffic concerns which have been received from the public. The areas of concern are posted by the team sergeant, team deputy, crime prevention deputy and "special problems" team deputies. TRAFFIC ISSUES (SCHOOLS) Overview School -related traffic issues and student safety concerns are of primary importance to every resident, parent and City/school administrator within Diamond Bar. During the school year, morning and afternoon drop-off and pick-up times substantially contribute to severe residential street traffic congestion. Many of the problems stem from higher student enrollment, an expensive and rarely used (school bus) transportation system, an excessive amount of cars and not enough space to park. Since this is an ongoing problem, team members are actively working with each school to find unique solutions to their specific traffic -related problems. Most school traffic concerns originate from residents of the impacted areas who voice their concerns to City staff. After the complaint(s) are received, an analysis is conducted (in cooperation with the Sheriff's Department, the school district and residents) of existing traffic patterns in the immediate area of the school as well as the possibility of altering the circulation to minimize congestion throughout the neighborhood. After this evaluation is complete, the issue is then forwarded on to the Traffic and Transportation Commission for further review and consideration. If the Commission approves the recommendations submitted by staff, the circulation plan is then forwarded onto the City Council for their review and final approval. Prior to implementation of the plan, the Sheriff's Department works closely with City staff to develop a marketing plan to publicize the traffic circulation changes; such efforts consist of providing the school's students with take-home packages which include specifics on the revised traffic pattern. For school year 2001-2002, Chaparral Middle School became the first school to undergo this process and has seen a measure of progress towards the alleviation of its school traffic concerns. After solutions are developed and implemented for the subject schools, the Sheriff's Department continues to work cooperatively with City staff, school administrators and area residents to determine if further revisions are needed to improve traffic circulation. (4) CITY OF DIAMOND BAR TRAFFIC SAFETY PROGRAM Program Elements: Enforcement In the current City budget, overtime has been authorized through COPS funding for deputies to impact school traffic -related issues. Currently, one deputy is deployed for a two-hour shift from 7:00 AM TO 9:00 AM and another is assigned from 2:00 PM to 4:00 PM. The deputies attempt to spend time at several schools during each shift. The amount of time spent at each school is dependant upon the safety of the children and the number of violations observed. In addition, motorcycle deputies are responsible for several schools each week and conduct several checks at each facility. The three motorcycle deputies are assigned four schools each and cover every school in the City at least once per week. However, they are still responsible for traffic enforcement and calls -for -service during those times. Traffic Circulation/Design Team members will also be working with the City Engineer to develop traffic flow patterns and specific signage to alleviate the congestion and delay for students at drop-off and pick-up times. At the beginning of the current 2001-2002 school year, this process began with Chaparral Middle School. As previously mentioned, all other schools which undergo the process to revise their traffic circulation patterns in the future will be contacted and follow-up assessments conducted. PROGRAM GOALS AND OBJECTIVES Goal: Reduce serious injury and fatal motor -vehicle traffic collisions. • Objective: Continue deployment of the highly visible radar trailer four times per week at various points. throughout the City; City staff will be frequently updated as to the trailer locations. • Objective: Conduct demand -responsive speed enforcement operations in various sections of the City on a daily basis. Goal: Reduce alcohol -involved injuries and fatal motor vehicle traffic collisions. • Objective: Conduct DUI/License/safety checkpoints throughout the year on a quarterly basis. • Objective: Deploy a DUI -specific car two weekends per month. • Objective: Conduct special enforcement operations aimed at the drinking driver once per month. Goal: Reduce both pedestrian and bicycle involved injury and fatal traffic collisions. • Objective: Increase the bicycle helmet compliance rate for children under 18. (5) CITY OF DIAMOND BAR TRAFFIC SAFETY PROGRAM • Objective: Conduct sch oollco mmu n ity- based bicycle and pedestrian rodeos with a traffic simulation course for middle school students; a total of two rodeos are conducted per school year at each of the three middle schools through the STAR program. Goal: Enhance school traffic safety and traffic flow. • Objective: Continue to work closely with City's Traffic Engineering Department to design more efficient traffic circulation models at problem schools. • Objective: Review school circulation over the course of the year at schools identified (through public input and recommendations from the Traffic and Transportation Commission) as having traffic congestion problems. • Objective: Continue to provide school traffic enforcement on a regular basis. Goal: Educate the public on the comprehensive Diamond Bar Traffic Safety Program. • Objective: Work closely with City staff and use communication and marketing strategies to publicize the Traffic Safety Program, including the development of educational and promotional items in support of program activities; the material will be distributed through the City/Chamber newsletter, at vehicle checkpoints and at all City functions. Goal: Increase the seat belt compliance rate and reduce the child safety seat misuse rate. Objective: Conduct highly publicized seat belt and child safety seat enforcement operations on a bi-monthly basis. Goal: Include the participation of additional community-based organizations in program activities. • Objective: Enlist the participation of volunteers from community-based organizations to assist in programs such as the bicycle rodeo, child safety seat enforcement and public education concerning traffic safety. It should be noted that many of the activities undertaken by the Sheriff's Department can be bolstered in frequency if a grant from the California Office of Traffic Safety (OTS) is secured within the next several months. This grant, which can be applied to numerous traffic -related programs and services, would serve to enhance the Sheriff Department's efforts in the areas of seatbelt compliance, checkpoints related to drinking drivers and school enforcement. PROPOSAL FOR PROGRAM ENHANCEMENT Request for Additional Traffic Enforcement Personnel Based on the volume of calls for service received during the "swing shift" hours (9:00 PM — 12:00 (6) CITY OF DIAMOND BAR TRAFFIC SAFETY PROGRAM AM), one evening shift traffic unit was re -deployed as a two-man criminal unit. While this has had tremendous success in reducing crime, increasing arrests, lowering response times and retaining experienced deputies, it has also increased the workload and caused a reduction to occur in the number of citations issued by the sole evening shift traffic car. Much of the concern is directly attributable to the result of reducing the number of traffic cars on the PM shift from two units to one. However, the overall number of citations issued for the entire year has not dropped dramatically due to aggressive enforcement practices by the remaining traffic units. In addition, the PM shift has the highest frequency of calls for both traffic -related and criminal -related service. If one 40 hour Deputy Sheriff was added to the current public safety contract, an additional evening traffic car could be established and deployed seven days per week; the net result to the City would be a substantial increase in traffic coverage during that particular shift. This matter will be more closely discussed and evaluated over the course of Fiscal Year 2002-03. CONCLUSION The goal of this program is to enforce the laws fairly, while promoting public safety and improving the quality -of -life within the community. The Sheriff's Department intends to reduce the number of injurious and fatal traffic collisions through proactive traffic enforcement and collaboration with the local school districts to improve upon both traffic flow and student safety. The Sheriff's Department adheres to a zero -tolerance approach to drinking driver (DUI) enforcement and pledges to develop a comprehensive public safety management program for the community. This program will enhance the City's current efforts to more effectively combat criminal activity, serious traffic -related problems as well as improve upon quality -of -life issues. Due to the ever-changing traffic patterns and traffic flow as well as the increased concern from residential neighborhoods regarding traffic safety, this plan will be reviewed and modified on an "as needed" or annual basis. (7) CITY COUNCIL TO: Honorable Mayor and Members of the City Council FROM: Linda C. Lowry, City Manager Agenda # 9.2 Meeting Date: Dec. 4, 2001 AGENDA REPORT TITLE: Ordinance Establishing a Rotation Process for the Selection of Mayor and Mayor Pro Tem DATE: December 4, 2001 RECOMMENDATION: The newly seated and reorganized Diamond Bar City Council can use the presentation of this agenda item as an opportunity to review the City's procedure for selecting the Mayor and Mayor Pro Tem. A first reading and approval of this ordinance would, to a certain extent, bind future Councils, and may be better timed for consideration at a future meeting. FINANCIAL IMPACT: None BACKGROUND: Councilmember Chang and outgoing Councilmember Ansari asked that this item be placed on this agenda. The drafted ordinance is patterned after an ordinance passed by the City Council of the City of West Covina. The West Covina Ordinance codifies a pattern for future Mayor/Mayor Pro Tem rotations based on a formula that had previously been approved by the West Covina City Council at a prior meeting. The rotation formula is based first on seniority and then by highest votes earned at the general election. The rotation foundation that is reflected in the attached, drafted Diamond Bar ordinance is based on the following suppositions: 1. That the outgoing Mayor rotates to the bottom of the rotation; 2. That the newly seated Diamond Bar City Council elects, at the meeting this evening, the current Mayor Pro Temp to be the next Mayor; and 3. That the most recently elected Councilmembers be placed on the rotation based on the number of certified votes received in the most recent election. For additional information, staff has obtained a survey that the City of Walnut compiled in September of this year when the rotation issue was being reviewed by the Walnut City Councilmembers. A copy is attached , City of Walnut–Responses to Survey Re: Mayor/Mayor Pro Tem Rotation Policy 29 Cities Surveyed Do you have a Mayor/Mayor Pro Are you a General Do you have District Tem Rotation Law or Charter or Ctty-wide Pol' Poli 2r— re resarltatlon? Comments Citof Alhambra Yes (9 mos) Yes (Rotation by district) Mayor 8 Mayor Pro Tem rotate every Charter Dist 9 months dAroadra .- NO NO {mak E,._w r Charborraqw Charter City of Azusa es�MP�1 _ 3Vs Yes otafioWiddon r . 43W Lavr y4� Pio T�etR : Gen ,` ErMeyorPtu Cit of Baldwin Pane No (MPT -1 Law Count w r Mayor = - ' es (RolaWn>dM4 more ttrartlwo of Brad Yes' i _� �-= OfNiaeCUtNe fertA6 � Pro Tem selected r;;- ,Y C' of Claremont Yes 2 s Yes No lock ste urc .:_.,..a:,..sd _ .�T-�'9k� Mayor 8 Mayor Pro Tem selecied by Gen Law C' -wide Council em 2 rs. C' of Covina No 2 ars No ayor yor ro em seed y Gen Law Council even; 2veam C ity of Diamond 8ai _ No !. No F " ^" "i y 3.t�ayacPm7amaefpGedby x taws: city otpuarts- No 1 Gen3aw s ' am City of EI Monte Yes 2 ear Yes No formal re Elected Mayor - Mayor pro tem Gen Law C' de selected by Council every 2 years C' of Glendora No 2 ears No Mayor & Mayor Pro Tem selected by Gen law City-wide Council ev 2 C' of IndustryNo 2 No Mayor & Mayor Pro Tem Selectetl by C- , e Charter Council every 2 city of Irwindale Nallya NO ;w 3* City of La Puente ' Yes i Yes No formal Yea(RW.ilgfdes�natedhyordarr _ am Gen Lacy C , ; _ C of La Verne Yea f MPTi'. y J . No: t' 4. Gen law -. a.; -wide ' selsded- `_C Mayor directly elected every two years - Pro tem usually selected by Cit of Monrovia No 2 ears No Council every 2 years whnayonal Gen taw C -wide electron C' at Montebello „ Yes 1 ear - Yes (Rotation dasipred by order bttent No:-Uttuo 5 '.' MayGC3-, , ProTem Gen law es mos .. es otahon es,gnaie y order C City of Monterey Park weeks of appointment No 1 through 5) mayor Mayor ro em se ede y Gen law City-wide Council. Ci of Pasadena tJ0'1. MP NO yor.; Charter District .. tefecied D COUM � Yes (vice mayor - Yes (Rotation designed by order of C of Pomona a mos} a ointment 1 through 6) Elected Mayor •Vice mayor rotates Charter City-wide every8 mos C of Rosemead - No 7 r N0 ,z Mayor&MpyorPro-Tom,salscierjby - . _,_ s" -'„ Gen lerr C' wide Courlell'- City of San Dirnes Vo 2 yr - MP NoElected Mayor - Vtoe mayor rotates Gen law C -wide e 2 ears. C' of San GabrlM es 1: ear > Yes No formai e _ Mayor B'Mayor ProTem aebdpd.by Gen low C Council C' of San Marino 2 No ears 2. No Coin selects MayorlMPT every 2 very Gen kCity-wide w C' a ears when election results City of Sierra Madre" No yor yar am Gert lew C wide CoUnifi C of South EI Monte 1 M No w ` - a befad Mayor Vioa Mayor rOtBles . Can b- C' wide illy Cityof South Pasadena NO' t' `Ido 7 4- annw may- Pro eat Mom'.by _.., Gen Law's Council Charter proMes'for selection of . C' of Tem le C No 1 yoaO ND :- MaY�r AAaylN7to Tertlptxe by tt4 Charter C es(Rotationdes grated by order wide iewerihanBatFrmativevotes . C' of West Covina- _ Yes 4 ear - -: of o Mayor& Mayor Pro em selected by Gen I— Cd -wide Couna7 Elected Mayor (8) �1 year rotation (18) Less than 1 year rotation (3) �2 year rotation (8) ORDINANCE NO. XX(01) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, AMENDING CHAPTER 2.04, SECTION 2.04.010 OF THE DIAMOND BAR CITY CODE AND CREATING A ROTATION PROCESS FOR THE SELECTION OF MAYOR AND MAYOR PRO TEM WHEREAS, the California Government Code permits a General Law city flexibility in determining the method for selection of a Mayor and Mayor Pro Tem; and WHEREAS, it is the desire of the Diamond Bar City Council to change the current selection method of voting amongst each other for Mayor and Mayor Pro Tem to a rotation system for the annual Council reorganization held in December of each year; and WHEREAS, using a combined method of seniority and highest votes establishes a reliable method by which a fair opportunity to hold the Mayor and Mayor Pro Tempore offices is extended to all Councilmembers; and WHEREAS, the City Council also desires to chapter the rotational process into the Diamond Bar City Code; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES ORDAIN AS FOLLOWS: SECTION 1.Chapter 2.04 of the Diamond Bar City Code is hereby amended to read as follows: CHAPTER 2.04 CITY COUNCIL Sec. 2.04.010. Selection of Mayor and Mayor Pro Tem (a) The City Council shall conduct its annual reorganization during its first regularly scheduled meeting of December. (b) The initial order of Mayoral succession shall be determined by the length of the current term of incumbency, as defined by the date of election. When two or more Councilmembers have equal terms of incumbency, the order shall be determined by the highest number of votes received at their election to the city council. (c) The first order of rotation is as follows: Carol Herrera, Mayor Wen Chang, Mayor Pro Tempore Debby O'Connor Bob Zirbes Bob Huff (d) The outgoing Mayor's name will rotate to the bottom of the previous year's Mayoral succession list, with all other names moving up one position, in order that the outgoing Mayor Pro Tern shall become the new Mayor, and the next Councilmember on the list shall become the new Mayor Pro Tem. (e) Newly elected Councilmembers shall be added to the bottom of the Mayoral succession list. When there are two or more newly elected Councilmembers, the order will be determined by the person who received the highest number of votes at the election. (f) Any Councilmember appointed to fill a vacancy shall be added immediately to the bottom of the Mayoral succession list. In the event the appointment is to fill a vacancy at the Mayor's or Mayor Pro Tern's position, all other names on the succession list shall move up one position. (g) The City Council, by a minimum of four votes, may modify the Mayoral succession list, or remove and replace the Mayor or Mayor Pro Tem at any time. SECTION 2. The City Clerk shall certify to the passage of this Ordinance and shall cause the same to be posted as required by law. Mayor I, Lynda Burgess, the City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Diamond Bar, California, held on the day of '200, and was finally passed at a regular meeting of the City Council of the City of Diamond Bar, held on the — day of , 200_, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: LYNDA BURGESS, City Clerk City of Diamond Bar REDEVELOPMENT AGENCY OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE BOARD OF DIRECTORS JULY 17, 2001 041''Apl, 10114 1. CALL TO ORDER: Chairman Chang called the meeting to order at 9:03 p.m. in the South Coast Air Quality Management District Auditorium, 21865 E. Copley Drive, Diamond Bar, California. ROLL CALL: Agency Members Herrera, Huff, O'Connor, Vice- Chair/Ansari, Chairman Chang. Also present were: Linda Lowry, Executive Director; Mike Jenkins, Agency Attorney; James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David Liu, Director of Public Works; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson, Communications and Marketing Director and Lynda Burgess, Agency Secretary. 2. PUBLIC COMMENTS: None offered. 3. CONSENT CALENDAR: AM/Herrera moved, AM/O'Connor seconded, to approve the Consent Calendar. Motion carried by the following Roll Call vote: AYES: AGENCY MEMBERS - Herrera, Huff, O'Connor, Chair/Chang NOES: AGENCY MEMBERS - None ABSENT: AGENCY MEMBERS - None ABSTAIN: AGENDY MEMBERS - VC/Ansari 3.1 APPROVED MINUTES - Regular Meeting of June 26, 2001 - As submitted. 4. PUBLIC HEARINGS: None 5. OLD BUSINESS: None 6. NEW BUSINESS: 6.1 RESOLUTION NO. R-2001-01: A RESOLUTION OF THE DIAMOND BAR REDEVELOPMENT AGENCY RESCINDING RESOLUTION NO. R-96-01 AND ADOPTING REDEVELOPMENT AGENCY BYLAWS, AS AMENDED - Due to the very limited activity related to the Redevelopment Agency's agenda of late, the Board recently expressed an interest in minimizing the number of scheduled meetings until such time as there is more business for the Agency to conduct. After discussing the matter with the Agency Attorney, staff has prepared an amendment to the Agency's Bylaws providing for an annual meeting of the Redevelopment Agency Board Members and eliminating the requirement that the Board meet on the same date as the meetings of the City Council. Staff proposes that Article 1II- JULY 17, 2001 PAGE 2 REDEVELOPMENT AGENCY Meetings, Section 1. Regular Meetings of the Bylaws be amended to read as follows: "Regular meetings shall be held on the first Tuesday of April at the time and place of and immediately following the regular meeting of the City Council of the City of Diamond Bar." Moved by AM/Huff, seconded by AM/Herrera to adopt Resolution No. R- 2001-01 rescinding Resolution No. R-96-01 and adopting Redevelopment Agency Bylaws, as amended. Motion carried by the following Roll Call vote: AYES: AGENCY MEMBERS - Herrera, Huff, O'Connor, VC/Ansari, Chair/Chang NOES: AGENCY MEMBERS - None ABSENT: AGENCY MEMBERS - None 7. AGENCY MEMBER COMMENTS: None offered. 8. ADJOURNMENT: There being no further business to conduct, Chair/Chang adjourned the meeting at 9:35 p.m. LYNDA BURGESS, Agency Secretary ATTEST: Wen Chang, Chairman City Cound Tuesday, December 4, 2001 6:30 p.m. - Regular Meeting South Coast Air Quality Management District/Government Center Main Auditorium 21865 East Copley Drive Diamond Bar, CA 91765 Mayor Bob Huff Mayor Pro Tem Carol Herrera Council Member Eileen Ansari Council Member Wen Chang City Manager Linda C. Lowry City Attorney Copies of staff reports or other witten doemnentation relating to agenda items are on file in the Office of the City Clerk, and are available for pubUc inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 860-2489 during regular In an effort to comply with the requirements of Title 11 of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment assistance or accommodation(s) in order to communicate at a City pubhe meeting, must inforTn DIAMOND BAR CITY COUNCIOL RULES (ALSO APPLIES TO CONVISSION AND COLWITTEE NMETINGS) PUBLIC INPUT 'rbe meetings of the Diammd Bar City Council are open to the public. A manber of the public niay addrm the Council on the subject of one or more agenda itenu andlor offiw items of unaeg which am witinn the subject niatterjunsdidion of We Diamond Bar City Council. A request to address the Council should be submitted in person to the City ClerL As a general rule the opporumity for public conurients will take place at the discretion of the Chair. However, in order to facilitate the meeting, pemons who are mterested parties for an item may be requested to give their prewntation at the time the item is called on the calendar. 'Me Chair may lirait the public input on any item or the total amount of time allocated for public testimony based on the number of people requesting to speak and the business of the Council. Individuali are requested to refi-ain from personal attacks towards Council Mmibm or other citizem. Comments which are not conducive to a positive busmess mectmg envu-oment are viewed as attacks agamst the entire City Council and will not be tolerated. Your cooperation is greatly appreciatecL In accordance with GovenuncrA Code Section 54954.3(a) the Chair niay from time to time dispense with public eGmment on items previously corisidered by the Council. (Does not apply to Conunittee meetings.) In accordance with State Law (Brown Act), all nuaters to be acted on by the City Council must be posted at least 72 hours prior to the Council meeting, In case of emergency, or when a subject matter arises subsequerA to the posting of the agenda, upon making certain fmdings the Council may act on an item that is not on the posted agenda. CONDUCT IN TBE CITY COUNCILL CHAMBERS T'he Chair shall order removed from the Council Chambers any person who conunits the following acts in respect to a regular or special meeting ofthe Diatnond Bar City Council. A. Disorderly behavior toward the Council or any meinber ofthe staffthereot tending to intenupt the due and orderly course of said meeting. B— A breach of the peace, boisterous conduct or violent disturbance, tending to hiterrupt the due and orderly course of said meeting. C. Disobechence of any lawful order ofthe Chair, which dWl include an order to be seated or to refi-ain from addressing the Board; and D. Any other unlawful interference with the due and orderly conduct of said meeting. INFORMATION RELATING TO AGENDAS AND ACTIONS OF TBIE COUNCEL Agendas for the regular Dimond Bar City Council meetings are prepared by the City Clerk and are available 72 hours prior tothe meeting. Agendas are available elwtrorAically and may be accessed by a personal coniputer through a phone modem. Every meeting of the City Council is recorded on cmene tapes and duplicate tapes are available for a nominal charge. ADA REQUIREMENTS A cordless tnicrophone is available for those persons with mobility impairments who cannot access the public speaking area. Sign language interpreter services are also available by giving notice at least duw business days in advance ofthe meeting. Please telephone (909) 860-2489 between 8 a.m. and 5 p.m. Monday through Friday. BELPFULPHONTE NUMBERS Copies of Agenda, Rules ofthe Council, Cassette Tapes of Meetings (909) 860-2489 Computer Access to Agendas (909) 860 -LINE General Infomiation (909) 860-2489 NOTE: ACTION MAY BE TAKEN ON ANY rrEM EDENTOUD ON TIM AGENDA. 1 2 91 AN:Di-,J, N[NG- 14'THE, ROOM, --YQU: ARE--:GIVI NG Y PERMISSION! TO -$E EVISE MEETING' tL-BE.,RE. QN: TEL D'.7HIS, w BROADCAST FOLLOWING 7HE, OLIN iC' TH. E' SATURDAY- TING 'A. '9'0& A.M. O'N c C VEE:, T GHANNEL 17. CLOSED SESSION: CALL TO ORDER: PLEDGE OF ALLEGIANCE: INVOCATION: Christian Church Next Resolution No. 2001 - 59 Next Ordinance No. 05 (2001) Non 6:30 p.m., December 4, 2001 Mayor Associate Minister Rex Wolins, Diamond Canyon ROLL CALL: Council Members Ansari, Chang, O'Connor, Mayor Pro Tem Herrera, Mayor Huff POST ELECTION PROCEDURES 2.1 ADOPTION OF RESOLUTION NO. 2001 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 6,2001, DECLARING THE RESULT AND SUCH OTHER MATTERS AS PROVIDED BY LAW. Recommended Action: It is recommended that the City Council adopt Resolution No. 2001 -XX. Requested by: City Clerk 2.2 PRESENTATIONS TO OUTGOING COUNCIL MEMBER EILEEN ANSARI 2.3 ADMINISTRATION OF OATHS OF OFFICE TO COUNCIL MEMBERSELECT WEN CHANG, DEBBY O'CONNOR AND BOB ZIRBES CITY COUNCIL REORGANIZATION 3.1 SELECTION OF MAYOR 3.2 SELECTION OF MAYOR PRO TEM 3.3 PRESENTATION TO OUTGOING MAYOR BOB HUFF RECESS: DECEMBER 4, 2001 PAGE 2 RECONVENE: 4.A SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 4.A.1 Diamond Age Senior Citizens Association Performance. 4.A.2 Presentation of Plaque to Bob Zirbes as Outgoing President of the Diamond Bar Improvement Association. 4.A.3 Presentation of Certificates of Recognition to Deputies Thomas Lanning, Brian Walker, Patrick Coussa and Jeff Barnes for their actions in protecting the Diamond Bar community. 4.13 APPROVAL OF AGENDA: Mayor 4.C. CITY MANAGER REPORTS AND RECOMMENDATIONS: 4. D. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or mafters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk completion of this form is voluntarv). There is a five-minute maximum time limit when addressina the City Council. 4.E RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the City Council may brief) respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 HOLIDAY RIDE - November 23 to January 2, 2002 - Free to all residents 18 years and older (children under 18 must be accompanied by an adult). Please call 1-800-578-6555 for pick up. 5.2 WINTER SNOW FEST - December 8, 2001 - 11:00 a.m. to 6:00 p.m., Pantera Park 738 Pantera Dr. 5.3 PLANNING COMMISSION MEETING - December 11, 2001 - 7:00 p.m., AQMD/Government Center Auditorium, 21865 E. Copley Dr. 5.4 TRAFFIC AND TRANSPORTATION COMMISSION MEETING - December 13, 2001 - Cancelled. DECEMBER 4, 2001 PAGE 3 5.5 SPECIAL JOINT CITY COUNCIL MEETING WITH WALNUT VALLEY UNIFIED SCHOOL DISTRICT - December 15, 2001 - 8:30 - 11:00 a.m., AQMD/Government Center Auditorium, 21865 E. Copley Dr. 5.6 *CITY COUNCIL MEETING - December 18, 2001 - Rescheduled to December 17, 2001. 5.7 *RESCHEDULED REGULAR CITY COUNCIL MEETING - December 17, 2001 - 6:30 p.m., AQMD/Government Center Auditorium, 21865 E. Copley Dr. 5.8 CHRISTMAS HOLIDAY - Monday, December 24 and Tuesday, December 25, 2001. City offices will be closed in observance of the Christmas Holidays. Offices will re -open Wednesday, December 26, 2001. City offices will be closed Tuesday, January 1, 2002. Offices will re -open Wednesday, January 2, 2002 at 7:30 a.m. 5.9 PLANNING COMMISSION MEETING -December 25, 2001 -Cancelled 5.10 CHRISTMAS TREE RECYCLING PROGRAM - December 27 through January 15, 2002. Place tree at curbside on regular trash pick up day for disposal. 5.11 **CITY COUNCIL MEETING - January 1, 2002 - Rescheduled to January 8,2002. 5.12 "RESCHEDULED REGULAR CITY COUNCIL MEETING -January 8,2002 - 6:30 p.m., AQMD/Government Center Auditorium, 21865 E. Copley Dr. 5.13 ***CITY COUNCIL MEETING -January 15,2002 -Rescheduled to January 29,2002. 5.14 'RESCHEDULED REGULAR CITY COUNCIL MEETING - January 29, 2002 - 6:30 p.m., AQMD/Government Center Auditorium, 21865 E. Copley Dr. 6. CONSENT CALENDAR: 6.1 APPROVAL OF MINUTES: 6.1.1 Study Session of October 29, 2001 - Approve as submitted. Continued from November 20, 2001. 6.1.2 Regular Meeting of November 6, 2001 - Approve as submitted. Continued from November 20, 2001. DECEMBER 4, 2001 PAGE 4 Requested by: City Clerk 6.2 PARKS AND RECREATION COMMISSION MINUTES - Regular Meeting of October 25, 2001- Receive and File. Requested by: Community Services Division 6.3 VOUCHER REGISTER - Approve Voucher Register dated December 4, 2001 in the amount of $1,844,622.72. Requested by: Finance Division 6.4 TREASURER'S STATEMENT - Month of October 31, 2001. Recommended Action: It is recommended that the City Council approve the October 2001,Treasurer's Statement. Requested by: Finance Division 6.5 REJECTION OF CLAIM - Filed by Liu Tang Chu September 7, 2001. Recommended Action: It is recommended that the City Council reject claim per recommendation of the Claims Administrator. Requested by: City Clerk 6.6 SECOND READING - ORDINANCE NO. 04(2001): AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ADOPTING DEVELOPMENT CODE AMENDMENT NO. 2001-03 AND AMENDING THE DIAMOND BAR MUNICIPAL CODE PERTAINING TO LANDSCAPE MAINTENANCE AND LOT COVERAGE REGULATIONS AND Recommended Action: It is recommended that the City Council approve for second reading by title only, waive full reading and adopt Ordinance No. 04(2001). Requested by: Planning Division 6.7 APPROVAL OF PAYMENT TO THE WALNUT VALLEY WATER DISTRICT IN THE AMOUNT OF $20,912.70 FOR THE INSTALLATION OF WATER METERS FOR THE BREA CANYON ROAD STREETSCAPE AND STREET IMPROVEMENT PROJECT. Recommended Action: It is recommended that the City Council approve payment. DECEMBER 4, 2001 PAGE Requested by: Community Services Division 6.8 AWARD OF CONTRACT FOR CONSTRUCTION MANAGEMENT SERVICES ASSOCIATES FOR THE SENIOR/COMMUNITY CENTER TO ANALYTICAL PLANNING SERVICES INC. IN THE AMOUNT OF $530,000. Recommended Action: It is recommended that the City Council approve the contract . Requested by: City Manager 6.9 RESOLUTION NO. 2001 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING THE INSTALLATION OF ONE HOUR COMMERCIAL VEHICLE PARKING, 8:00 A.M. TO 4:00 P.M., ON THE EAST SIDE OF LEMON AVENUE FROM THE SOUTHERLY SR -60 RIGHT-OF-WAY TO THE NORTHERLY DRIVEWAY OF THE COMMERCIAL CENTER. Recommended Action: It is recommended that the City Council adopt Resolution No. 2001 -XX. Requested by: Public Works Division 7 PUBLIC HEARINGS: 7:00 p.m., or as soon thereafter as matters may be heard. None 8 OLD BUSINESS: None ki I:wT T 9.1 CONSIDERATION OF APPROVAL OF THE DIAMOND BAR TRAFFIC SAFETY PROGRAM. Recommended Action: It is recommended by the Traffic and Transportation Commission and staff that the City Council approve the Sheriff Department's Traffic Safety Program. Requested by: Traffic and Transportation Commission/Public Works 9.2 CONSIDERATION OF ORDINANCE ESTABLISHING A ROTATION PROCESS FOR THE SELECTION OF MAYOR AND MAYOR PRO TEM. Recommended Action: Staff recommends that the Council discuss the item and direct staff accordingly. Requested by: Council Member Chang DECEMBER 4, 2001 PAGE RECESS TO REDEVELOPMENT AGENCY 1 . CALL TO ORDER: Chair ROLL CALL: Agency Members Herrera, Huff, O'Connor, Zirbes, C/Chang 2. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Agency on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the Redevelopment Agency values your comments, pursuant to the Brown Act, the Agency generally cannot take any action on items not listed on the posted agenda. Please complete a Speakers Card and give it to the Agency Secretary (completion of this form is voluntary). There is a five-minute maximum time limit when addressing the Redevelopment Agency. 3. REDEVELOPMENT AGENCY BOARD OF DIRECTORS REORGANIZATION 3.1 SELECTION OF CHAIR 3.2 SELECTION OF VICE CHAIR 3.3 PRESENTATION TO OUTGOING CHAIR, WEN P. CHANG 4. CONSENT CALENDAR: 4.1 Approval of Minutes - Regular Meeting of July 17, 2001 - Approve as submitted. Requested by: Agency Secretary 5. AGENCY MEMBER COMMENTS: Items raised by individual Agency Members are for Agency discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. ADJOURN REDEVELOPMENT AGENCY MEETING. RECONVENE CITY COUNCIL MEETING: 10. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: Items raised by individual Council Members are for Council discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. 11. ADJOURNMENT: City of Diamond Bar 21825 E. Copley Drive - Diamond Bar, CA 91765-4178 (909) 860-2489 - Fax (909) 861-3117 www.CityofDiamondRar.com November 28, 2001 Rex Wolins, Associate Pastor Diamond Canyon Church 3338 Diamond Canyon Road Diamond Bar, CA 91765 Dear Reverend Wolins: This is to confirm your participation to provide the invocation at the Diamond Bar City Council Meeting on Tuesday, December 4, 2001 at 6:30 p.m. The meeting will be held in the South Coast Air Quality Management District/Government Center Auditorium located at 21865 E. Copley Drive, Diamond Bar. Robert S. Huff Please be aware that, pursuant to a recent court ruling, sectatian prayer as Mayor part ' of City Council meetings is not permifted under the United States Constitution pertaining to the separation of church and state. Also, please Carol note the three to five (3-5) minute time limit on Invocations. Herrera Mayor Pro It is a pleasure to have representation from various churches within Diamond Tem Eileen Bar participate at our City Council Meetings. R. Ansan' Council Thank you for taking time out of your busy schedule to share with us. Member Sincerely, Lynda Wen Burgess, CMC City Clerk LB/tc Recycled VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL 7o expect to address the Council on the subject agenda item. Please have the Council Minutes reflect m name and address as wriften above. Signature I — 7 VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL 41 PA Ll TO: FROM: C I TY C L R K P9 11---J ADDRESS: ORGANIZATION ."4", d,4 DATE: A PHONE: t AGENDA WSUBJECT: expect to address the Council on the subject agenda item. Please have the Council Minutes reflect m name and address as wriften above. VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: FROM: CITY CLERK ADDRESS: ORGANIZATIO DATE: PHONE: N AGENDA WSUBJECT: 'ViN-Cfoo t, -,(q& E--ea-,47CLo-). , t -k -asiz, Gwo a V, - expect to address the Council on the subject agenda item. Please have the Council Minutes reflect m name and address as written above. Ip Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: FROM: ADDRESS: ORGANIZATION AGENDA #/SUBJECT: expect to address the Council on the subject agenda item. Please have the Council Minutes reflect m) name and address as wriften above. /I r wn4~--X- SIC Agenda# 2.1 Meeting Date: Dec. 4, 2001 CITY COUNCIL :!- TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manag?4zlov TITLE: Adoption of Resolution No. 2001 -XX Declaring the Results of the November 6, 2001 General Municipal Election RECOMMENDATION: It is recommended that the City Council adopt Resolution No. 2001 -XX: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 6, 2001, DECLARING THE RESULT AND SUCH OTHER MATTERS AS PROVIDED BY LAW. FINANCIAL IMPACT: Non BACKGROUND: The City conducted its General Municipal Election for three City Council vacancies on November 6, 2001. With the exception of nomination of candidates, all aspects of the election were administered by the Los Angeles County Registrar -Recorder/ County Clerk on behalf of the City. The RegistrarRecorder certified the results of the election on November 26, 2001, which indicates that Wen Chang and Debby O'Connor were duly re-elected and that Bob Zirbes was duly elected for four-year terms. Adoption of the Resolution would ratify the results certified by the Los Angeles County Reg istrarRecorder/County Clerk on the City's behalf. Further, it would complete the election process and allow for the newly -elected Council Members to receive the Oath of Office and begin their four-year terms of office. PREPARED BY: Lynda Burgess, City Clerk REVIEWED 13LyMa Burgess, City -Clerk David Doile, Dep-uty City Manager Attachments: Resolution No. 2001 -XX RESOLUTION NO. 2001-' A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 6,2001, DECLARING THE RESULT AND SUCH OTHER MATTERS AS PROVIDED BY LAW. WHEREAS, a General Municipal Election was held and conducted in the City of Diamond Bar, California, on Tuesday, November 6, 2001, as required by law; and WHEREAS, notice of the election was given in time, form and manner as provided by law; that voting precincts were properly established; that election officers were appointed and that in all respects the election was held and conducted and the votes were cast, received and canvassed and the returns made and declared in time, form and manner as required by the provisions of the Elections Code of the State of California for the holding of elections in general law cities; and WHEREAS, pursuant to Resolution No.2001-20 adopted June 5, 2001, the Los Angeles County Reg istrar- Record er/Cou my Clerk canvassed the returns of the election and has certified the results to this City Council, the results are received, attached and made a part hereof as Exhibit A. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. That the whole number of ballots cast in the precincts except absent voter ballots and provisional ballots was 3,853. That the whole number of absent voter ballots cast in the City was 2,648, making a total of 6,499 ballots cast in the City. SECTION 2. That the names of persons voted for at the election for Member Wen Chang Debby O'Connor Tom Ortiz Eileen R. Ansari Bob Zirbes SECTION 3. That the number of votes given at each precinct and the number of votes given in the City to each of the persons above named for the respective offices for which the persons were candidates were as listed in Exhibit A attached. SECTION 4. The City Council does declare and determine that: Wen Chang was elected as Member of the City Council for the full term of four years; Debby O'Connor was elected as Member of the City Council for the full term of four years; and Bob Zirbes was elected as Member of the City Council for the full term of four years. SECTION 5. The City Clerk shall enter on the records of the City Council of the City, a statement of the result of the election, showing: (1) The whole number of ballots cast in the City; (2) The names of the persons voted for; (3) For what office each person was voted for; (4) The number of votes given at each precinct to each person, (5) The total number of votes given to each person. SECTION 6. That the City Clerk shall immediately make and deliver to each of the persons so elected a Certificate of Election signed by the City Clerk and authenticated; that the City Clerk shall also administer to each person elected the Oath of Office prescribed in the Constitution of the State of California and shall have them subscribe to it and file it in the office of the City Clerk. Each and all of the persons so elected shall then be inducted into the respective office to which they have been elected. SECTION 7. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. PASSED, APPROVED AND ADOPTED ON .2001. Robert S. Huff, Mayor 1, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the day of 2001, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ATTEST: City Clerk of the City of Diamond Bar COUNTY OF LOS ANGELES CONNY B. WCORMACK REGISTRAR - November 26, Ms. Lynda Burgess, City Clerk City of Diamond Bar 21825 East Copley Dr. Diamond Bar, California Dear Ms. Burgess: Enclosed is the official Canvass Certificate and the official Statement of Votes Cast by precinct for the City of Diamond Bar General Municipal Election conducted with the Consolidated Elections held on November 6, 2001. Please call the Election Plaming Section at (562) 462-2317, if you have any questions. Sincerely, CONNY B. McCORMACK Registrar-Recorder/County Clerk DLA,NE M. FEWS, Head Election Planning Section Enclosur 1, CONNY B. McCORMACK, Registrar-Recorder/County Clerk of the County of Los Angeles, of the State of California, DO HEREBY CERTIFY that pursuant to the provisions of Section 15300 et seq. of the California Elections Code, I did canvass the returns of the votes cast for each elective office and/or measure(s) in the DIAMOND BAR CITY GENERAL MUNICIPAL ELECTION at the Consolidated Elections, held on the 6th day of November, 2001. Ij FURTHER CERTIFY that the Statement of Votes Cast, to which this certificate is attached, shows the total number of ballots cast in said City or District, and the whole number of votes cast -for each candidate and/or measure(s) in said City or District in each of the respective precincts therein, and the totals of the respective columns and the totals as shown for each candidate and/or measure(s) are full, true and correct. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my seal this 26th day of November, 2001. CONNY B. McCORMACK Registrar-Recorder/County Clerk County of Los Angeles gu 1 CF) P) C' IA &U In 01 m 0 IX .......... UI .Co r, r- to 01W.W.ls Z ........... > la ix 21 to 4 Jgn :i An a r- 04; :10 C.) win 1-4 0 ce 1--0 21- IU a 1% - n:::.Iftio m 0 Ir— a a (a co CO N co co CL C I 0 Cie I on 0 M m us ix In ui 06 4c z go w m: MCC9 LO C =o 0-0 lu.......... m m z 0 ui 0 IL) 3c 0 (A z n :MAWC14 r. :MM!wef mi ........ . a 0 0) C'4 0 1- 4WCq 0 O) cc ... M.AWAD 0 M WO _ z 10 '4 00 mto 0. 0 inC.iii 0- -C'4 4t go i 1 1,081's 8 co 0 R. is.1 _ 0 2 si-o' 0 #A JCc cc co 2 0 i.40,MWAW 0 0 0: '40 2 t-t-1 i.z. 0 L L) 0 us In 0 9 C U. L p j -.. 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L9 .... .... ... . .. .... .. ......... ....... 1.1 I I I I I 01 CORRECTED (SEE PAGE 4) CITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION OCTOBER 29,2001 CALL TO ORDER: Mayor Huff called the study session to order at 8:10 a.m. in the South Coast Air Quality Management District's Conference Room A, 21865 E. Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: Martha Bruske led the Pledge of Allegiance. ROLL CALL: Mayor Huff, Mayor and Council Members Ansari, Chang and O'Connor. MPT/Herrera arrived at 8:15 a.m. Also Present were: Linda Lowry, City Manager; James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David Liu, Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director and Lynda Burgess, City Clerk. 2. CONSENT CALENDAR: 2.1 RATIFICATION OF PAYMENT TO WALNUT VALLEY WATER DISTRICT IN THE AMOUNT OF $30,700 FOR INSTALLATION OF METERS FOR THE GOLDEN SPRINGS IMPROVEMENT PROJECT. Moved by C/O'Connor, seconded by C/Ansari to ratify the City Manager's payment to the Walnut Valley Water District in the amount of $30,703. Motion carried 4-0-1 by voice vote (MPT/Herrera was absent). 3. STUDY SESSION: 3.1 DISCUSSION OF SENIOR/COMMUNITY CENTER DESIGN ISSUES RELATED TO PROPOSED CITY PROGRAMS. There was extensive discussion regarding youth centers, inclusion of youth facilities within the community center, and the percentage of use. M/Huff recalled that the Council wanted to include a drop-in area for youth. CSD/Rose said that Heritage Park could be a dedicated alternative location for a youth center. Although there may be befter locations for such a facility, other locations involve cost considerations. MPT/Herrera was concerned that the Council would be criticized for not including a youth facility within the center. DCM/Doyle reiterated staff's desire to move forward with a multi -functional facility. However, staff's goal is to implement Council's vision. C/Ansari pointed out that the location of the community center is not convenient for drop-in use. It is not close to the schools. OCTOBER 29, PAGE 2 CITY COUNCIL STUDY Mr. VanWinkle asked how much work it would take for staff to make a presentation about use of other facilities for youth. C/O'Connor pointed out that Sycamore Canyon Park is more centrally located than Heritage Park. Mr. Hennessee spoke in favor of a teen hang-out Mrs. Bruske said she thought the Council's initial focus was on seniors. She asked how many seniors reside in D.B.; how many teens reside in D.B., and how frequently are the schools used in the evenings. Seniors have been promised something and the teens should be given the same consideration. A resident favored a larger facility for teens with planned activities and supervision. CSD/Rose explained how certain events will generate, revenue and other events will not generate revenue. The intent is to have the revenue generating events cover the entire cost of the building, Following DCM/Doyle's report on the proposed computer room, Harry Ahn recommended that network drops be provided throughout the building at the time of construction. He also made suggestions as to how the City could provide computer systems at the Center without a great deal of staff support and maintenance. C/O'Connor asked if staff determined the senior's use of the Walnut Community Center computer room including the percentage of individual use and class use. M/Huff encouraged staff to consider a dance floor area of at least 1000 sq. ft. DCM/Doyle explained the two types of commercial kitchens. Staff recommended a Type 2 kitchen, a commercial kitchen with no open Motion by MPT/Herrera, seconded by C/Chang to carpet the banquet room and put hardwood floors in the 3 classrooms, Motion carried unanimously. C/O'Connor left the meeting at 9:45 CSD/Rose indicated to M/Huff that staff would conduct further research on a dedicated use area for teenagers and teen programs. OCTOBER 29, 2001 PAGE 3 CITY COUNCIL STUDY SESSION MPT/Herrera wanted more computers in the computer facility. Currently, D.B. seniors use the Walnut facility. DCM/Doyle stated that there are 30-39 full time employees at the AQMD/Government Building, 40 plus computers on a computer network, a television station to be launched in the near future, and four computers located at the library - all of which are presently maintained by one person. He believed that maintaining and operating all of these computers in a public setting is more than one person can handle. If Council wants to maintain an additional facility at the proposed community center, such a program will require additional staff or contract maintenance to be provided. M/Huff pointed out that in case of failure, users can reboot the system with a designated floppy disk. He asked that staff explore a wireless network. DCM/Doyle pointed out that the City has 39 users and the one staff member is constantly on the go to maintain the systems. These staff members use the system on a daily basis. It is not a public setting with public access to computer terminals. It is not just a question of hardware failure - there are many daily occurrences that take his time on a daily basis. He was not aware of any -disk that automatically reconfigures a system. CM/Lowry stated that her concern is that staff is making a best effort to bring the Community Center to the public on target and on time to meet Council's direction. Staff is concerned that this particular component of the Community Center is such an unknown that it may require additional babysitting. Staff does not want a community or Council expectation that the computer room will open up and that it will be a painless effort of operation in meeting the demands placed upon the system. Staff wants leeway to determine how such a facility is adequately configured and maintained in order to best meet the needs of the community. Harry Ahn said that a maintenance disk comes with every new computer. Even if the computer is totally messed up, it will reboot by using the maintenance CD. This CD contains programs as they were originally installed on the computer and reconfigures the system back to its original configuration. C/Chang referred staff to a company that provides wireless network systems. Moved by MPT/Herrera, seconded by C/Ansari to approve staff's recommendation for the computer room. Motion carried 4-0-1 (C/O'Connor absent). OCTOBER 29, 2001 PAGE4 CITY COUNCIL STUDY SESSION, 3.2 DISCUSSION OF COUNCIL MEETING CALENDAR FOR DECEMBER 2001 AND JANUARY 2002. MPT/Herrera moved, C/Chang seconded, to vacate the regular December 18 City Council meeting and resc ' hedule the meeting for Monday, December 17, 2001 and vacate the January 2, 2002 regular meeting and reschedule the meeting for Tuesday, January 8, 2002. Motion carried 4-01 (C/O'Connor absent). DCM/DeStefano responded to Mrs. Bruske that the City's Public Works staff will visit the areas of Golden Springs Dr. at D.B. Blvd. and Grand Ave. at D.B. Blvd. left unattended and clean up the wax and other debris. M/Huff responded to a resident that notice of City Council meetings are posted at City Hall, Heritage Park, the Library, on the City's Web site and are listed in the newspaper. CM/Lowry reported that the Contract Cities Legislative Council meets on the third Tuesday in January. Council agreed to further discuss the matter of the date for the second meeting in January at the next regularly scheduled City Council meeting. Barbara Beach-Courschene pointed out that use of the City's seal is inappropriate and illegal for use in election brochures. M/Huff responded that a prior Council Member used City stationery to falsely represent himself. The picture on the election brochure is not an official logo; it is a picture of City Hall. C/Ansari pointed out that the Council policy regarding use of the City logo was adopted because that former Council Member used it for a "sidewalk City Hall." She suggested that a City Attorney opinion be obtained regarding the use of the logo in campaign literature. C/Chang stated that he had received several phone calls from concerned citizens and had spoken with the City Attorney regarding the campaign literature containing photos of certain Council Members and Council candidates in front of the City logo. The City Attorney indicated to him that this was misleading and not a proper use of the logo as it looks like the entire City was sponsoring the "team" represented in the photo. The City Attorney also defined misuse and explained who can use the logo, who cannot use it and for what purpose and indicated that misuse was subject to censure. Following discussion, Council directed staff to obtain a legal opinion about the campaign brochure utilizing the City's logo. OCTOBER 29, 2001 PAGE 5 CITY COUNCIL STUDY SESSION C/Ansari asked for copies of the policy on use of City media adopted by the Council. 4. ADJOURNMENT: There being no further business to conduct, M/Huff adjourned the Special Meeting at 10:10 a.m. LYNDA BURGESS, City Clerk ATTEST: Robert S. Huff, Mayor CII Iz CORRECTED (SEE PAGE 5) MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR NOVEMBER 6,2001 1 . CLOSED SESSION: None 2. CALL TO ORDER: Mayor Huff called the meeting to order at 6:37 p.m. in the Auditorium of the South Coast Air Quality Management District/Government Center, 21865 E. Copley Dr., Diamond Bar, CA. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by C/Chang. INVOCATION: The Invocation was given by Ahmad H. Sakr, Ph.D, Islamic Education Center ROLL CALL: Council Members Ansari, Chang, O'Connor, Mayor Pro Tem Herrera, Mayor Huff Also present were: Linda Lowry, City Manager; Mike Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David Liu, Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director and Lynda Burgess, City Clerk. APPROVAL OF AGENDA: CM/Lowry pointed out that on the dais is a correct set of Traffic and Transportation Commission meeting minutes for the regular meeting of September 13, 2001. She requested that the title of Agenda Item 9.2 be changed to indicate the scheduling of a special City Council meeting on January 22002 instead of January 22, 2002. 3A. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.A.1 Ceremonial signing of a Proclamation proclaiming November 5-9, 2001 as "International Key Club Week." 3.A.2 Proclaimed November 10-17, 2001 as "California Recycles Week." 3.A.3 Presented Certificates of Recognition to Business and Residential Recycler of the Year semi-finalists; selection of Recycler of the Year award recipient. Residential Semi -Finalist Recipients: Ted Annis, Maurits Doppert, Jim Hamilton, Lis & Bob Lyles, Greg Morrison, Cecile Nohadani, Dick Staley, Dave Tuinzing, William Vongoeben, Chris S. Wissman, Ted Wong and Martha Zerehi. Maurits Doppert was selected Recycler of the Year. NOVEMBER 6, 2001 Page 2 CITY COUNCIL 3.A.4 Presented Certificates recognizing South Coast Cabinet, Inc. and SEMA as the City's "Business Recyclers of the Year." 3.A.5 Presentation by Eleanor Reza, VE Coordinator at Diamond Bar High School, regarding the "Virtual Enterprise network class." 3B. CITY MANAGER REPORTS AND RECOMMENDATIONS: 3.13.1 Presentation by Captain Yim on the City's Hate Crime status. 4. 4.A PUBLIC COMMENTS: Council concurred to move Public Comments to the end of the agenda. 4.13 RESPONSE TO PUBLIC COMMENT: 5. SCHEDULE OF FUTURE EVENTS: 5.1 TRAFFIC AND TRANSPORTATION COMMISSION - November 8, 2001 - 7:00 p.m., AQMD/Government Center Hearing Board Room, 21865 E. Copley Dr. 5.2 VETERANS DAY CELEBRATION - Sunday, November 11, 2001 2:00 to 5:00 p.m., Sycamore Canyon Park, 22930 Golden Springs Drive. 5.3 VETERANS HOLIDAY - City Offices will be closed Monday, November 12, 2001 in honbr of Veterans Day. Offices will reopen, Tuesday, November 13, 2001 at 7:30 a.m. 5.4 PLANNING COMMISSION - November 13, 2001 - 7:00 p.m., AQMD/Government Center Auditorium, 21865 E. Copley Dr. 5.5 PARKS AND RECREATION COMMISSION -November 15,2001 7:00 p.m., Hearing Board Room, 21865 E. Copley Dr. 5.6 COMMUNITY COORDINATING COMMITTEE- November 19,2001 - 7:00 p.m., AQMD/Government Center, Room CC -2, 21865 E. Copley Dr. 5.7 CITY COUNCIL MEETING - November 20,2001 - 6:30 p.m., AQMD/ Government Center Auditorium, 21865 E. Copley Dr. 6. CONSENT CALENDAR: MPT/Herrera moved, C/Ansari seconded to approve the Consent Calendar. Motion carried 5-0 by the following Roll Call vote: NOVEMBER 6, 2001 Page 3 CITY COUNCIL AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/ Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 6.1 APPROVED MINUTES: 6. 1.1 Study Session of October 16, 2001 -As submitted. 6.1.2 Regular Meeting of October 16, 2001 - As submitted. 6.2 RECEIVED AND FILED TRAFFIC AND TRANSPORTATION COMMISSION MINUTES - Regular Meeting of September 13,2001. 6.3 RECEIVED AND FILED PARKS AND RECREATION COMMISSION MINUTES - Regular Meeting of September 27, 2001. 6.4 RECEIVED AND FILED PLANNING COMMISSION MINUTES Regular Meeting of September 25, 2001. 6.5 APPROVED VOUCHER REGISTER - dated November 6,2001 in the amount of $1,474,683-20. (C/O'Connor abstained from approval of two purchase orders totaling $1,424.25 due to a potential conflict of interest relating to the Lanterman Forensic Expansion Project. 6.6 REVIEWED AND APPROVED TREASURER'S STATEMENT September 2001. 6.7 APPROVED SECOND READING BY TITLE ONLY, WAIVED FULL READING AND ADOPTED ORDINANCE NO. 02(2001): DEVELOPMENT CODE AMENDMENT NO. 2001-01. 6.8 APPROVED PURCHASE ORDER INCREASES: 6.8.1 REINBERGER PRINTWERKS, INC. - exceeding the City Manager's purchasing authority of $15,000 to extend printing services provided by Reinberger Printwerks, Inc., in an amount up to $46,000 for the 2001/02 FY. 6.8.2 TENNIS ANYONE -Increased contract with Tennis Anyone for recreational tennis classes for the 2001/02 FY in the amount of $40,000 for the 2001/02 FY. 7. PUBLIC HEARINGS: None 8. OLD BUSINESS: None 9. NEW BUSINESS: NOVEMBER 6, 2001 Page 4 CITY COUNCIL 9.1 ORDINANCE NO. 0X(2001): AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING CHAPTER 12.08 OF THE DIAMOND BAR MUNICIPAL CODE TO ESTABLISH A COMMUNITY FORESTRY PROGRAM. Following Council comments, moved by MPT/Herrera, C/Ansari seconded to approve first reading by title only and waive full reading of an ordinance establishing a Tree Department and sefting guidelines for tree care and protection throughout the City. Motion carried 5-0 by the following Roll Call vote: AYES: COUNCIL MEMBERS MPT/Herrera, M/Huff NOES: COUNCIL MEMBERS MEMBERS - None - Ansari, Chang, O'Connor, - None ABSENT: COUNCIL 9.2 DISCUSSION REGARDING CANCELLATION OF REGULAR CITY COUNCIL MEETING SCHEDULED FOR JANUARY 15, 2002 AND SCHEDULING A SPECIAL MEETING ON JANUARY 29, 2002. C/Ansari moved, MPT/Herrera seconded to reschedule the regular Council meeting of January 15, 2002 to Tuesday, January 29, 2002. Motion carried 5-0 by the following Roll Call vote: AYES: COUNCIL MEMBERS MPT/Herrera, M/Huff NOES: COUNCIL MEMBERS MEMBERS - None 4.A PUBLIC COMMENTS: - Ansari, Chang, O'Connor, - None ABSENT: COUNCIL Jack and Wanda Tanaka condemned the negative flyers and signs posted around the city during the last few days before the election. The slanderous literature that was delivered to residences on Friday, November 2, was an all time low. He asked residents to vote their consience and not be swayed by the negativity. Stella Hatzfeld, Marge Thomas, Terry Calcagno, Cliff Elmer, Connie, Gutierrez, Marie Buckland, Mary Matson also condemned the negative flyers and signs and asked Mayor Huff and Council Members to respond to how citizens and local service organizations can assure future fairness in political discourse and actions. 10. COUNCIL SUBCOMMITTEE REPORTS/COMMENTS: C/,O'Connor expressed concern about the negative campaigning conducted just prior to the end of the election season. She previously stated that in her opinion, no credence should be given to anonymous letters. However, this NOVEMBER 6, 2001 Page 5 CITY COUNCIL flyer was cruel and outrageous and needs to be addressed. She expressed her sincere regrets to C/Ansari for this occurrence and said she hoped the perpetrator(s) would be revealed. C/Ansari thanked everyone for their kindness and support since the negative flyers and signs were posted. She spoke regarding some of the negative comments contained within the flyers and addressed those areas which she felt were most harmful. She asked Council to set up a hotline during future elections to provide citizens access to the proper information regarding candidates. C/Chang expressed dismay regarding the negative campaigning against himself and C/Ansari. He thanked his supporters and stated that, until now, the campaigns had been peaceful. He was aware that rumors were being spread about him and he addressed those areas which he felt were most harmful. MPT/Herrera offered regret to C/Ansari for her pain regarding the negative campaign. She did not receive a flyer at her residence. This incident is unfortunate and inexcusable and she understands C/Ansari's pain. Two years ago she and M/Huff were attacked in campaign flyers. It is regrettable when people cannot campaign on their accomplishments and have to resort to slander. She suggested that Council strategize as to how this type of negative campaigning M/Huff also expressed concern regarding the negative campaigning. This type of negative campaign defies logic. He asked why residents were not outraged when campaign signs were posted illegally. He is not condoning this type of activity, but when diverse campaign signs appear, residents are upset. Free speech is a protected right in this country which can represent both positive and negative situations. He believed that it is incumbent upon all residents to verify any election material - positive or negative. Congratulations to tonight's Following discussion regarding the possibility of the City Council sending letters to the public taking a position against negative campaigning, C/Chang stated that he would work with the City Attorney to determine whether such a letter can be prepared within the restrictions placed by the Fair Political Practices Commission. NOVEMBER 6,2001 Page 6 CITY COUNCIL 11. ADJOURNMENT: There being no further business to conduct, M/Huff adjourned the meeting at 8:13 p.m. in memory of Wendell Smith. LYNDA BURGESS, City ATTEST Robert S. Huff, 4~) CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.D. 21865 E. Copley Drive OCTOBER25,2001 CALL TO ORDER: Chairman Hull called the meeting to order at 7:05 p.m. PLEDGE OF ALLEGIANCE: Commissioner Torres led the Pledge of Allegiance. ROLL CALL: Present: Chairman Hull, Vice Chairman St. Amant, and Commissioner Torres. Commissioner Anis arrived at 7:15 p.m. and Commissioner Finnerty arrived at 7:12 p.m. Staff: Bob Rose, Director of Community Services; Kim Crews, Recreation Specialist; Sara West, Recreation Specialist and Marisa Somenzi, Administrative Secretary. APPROVAL OF AGENDA: As Presented. MATTERS FROM THE AUDIENCE: None Offered. CALENDAR OF EVENTS: As stated in the agenda. 1. CONSENT CALENDAR: C/Torres moved, VC/St. Amant seconded, to approve the consent calendar as presented. 1.1 Minutes of September 27, 2001 Regular Meeting of the Parks & Recreation Commission as presented. 2. INFORMATIONAL ITEMS: 2.1 Parent Training in Youth Sports in Diamond Bar - RSMest presented staffs report. 2.2 Recreational Program Update - RS/Crews reported on the following items: OCTOBER 25, 2001 PAGE 2 P&R COMMISSION a) Cross Country Meet b) Youth Basketball c) 3rd Annual Hall of Horrors and Fall Fun Festival d) Adult Basketball e) Adult Volleyball f) Adult Softball g) Community Recreation Guide h) Contract Classes i) Tiny Tots Preschool Program j) Lil' Elves Workshop k) Teen Jam 2001 1) Skate-a-Bration m) Winter Snow Fest n) Adult Excursions 2.3 Teen Advisory Committee - RS/Crews presented staff's report. Renamed "The Teen Action Commiftee." The committee will consist of Diamond Bar students who are in 7 th 8 th, gth and IOt' grade. Duration of service will be one school year. The department is seeking representation as follows: One from each middle school; two from each high school, and one from each secondary private school. The Mission of the committee will be "to strive to creatively respond to the needs and interests of the teens in our community while developing teen recreation programs." Committee members would be required to aftend two planning meetings per month and at least three events during the year. In addition, members must commit to volunteering at least 20 hours of community service during their school service year. Meetings will be credited toward the 20 hours. Duties include, but are not limited to, assisting with the planning and implementation of teen activities, events, excursions, haunted house, volunteen youth leadership and other citywide events. 2.4 Diamond Bar Community Foundation - No report. 2.5 Capital Improvement Program (C.I.P.) - CSD/Rose presented staff's report. a. Community/Senior Center Project b. Peterson Park Drainage Correction Project 2.6 Veterans Day Celebration Update - CSD/Rose presented staff's report. 3 OLD BUSINESS: None 4. NEW BUSINESS: None 5 ANNOUNCEMENTS: CSD/Rose reported on an event sponsored by James Prescott that will take place at the skate park on Saturday, October 27. OCTOBER 25, 2001 PAGE 3 P&R COMMISSION CSD/Rose complimented RS/West and RS/Crews on their event preparation. C/Anis reported on her visits to Pantera and Peterson Parks. The City Birthday Party subcommiftee met today and determined the theme for the April event to be "Spirit of Diamond Bar", a celebration of diversity in the community that will include an International Food Court and diversified entertainment. She asked staff for an update on the discussion regarding picnic areas and gazebos at Pantera Park. CSD/Rose responded. that staff is looking into some type of shelter with spacing designed to accommodate the trees in the tot lot area. In addition, there has been discussion about placing a "Peterson Park" type shelter in the canyon draw where the picnic tables are currently located in the grass area. C/Torres thanked C/Anis for offering to visit Pantera Park for him. VC/St. Amant said the hockey courts are still available for mid to low 20's or best offer. The packet of information regarding this mafter has been turned into the City for consideration. C/Finnerty reported on her visit to Ronald Reagan and Starshine Parks. She has yet to complete the pocket park visits. ADJOURNMENT There being no other business to come before the Commission, Chair/Hull adjourned the meeting at 8:30 p.m. Respectfully Submitted, Isl Bob Rose Bob Rose Secretary Attest isi Jeff Huff Chairman Jeff Hull v - CITY OF DIAMOND BAR INTEROFFICE MEMORANDUM TO: Mayor Huff and City Councilmember O'Connor FROM: Linda G. Magnuson, Finance Director 0-1-1A SUBJECT: Voucher Register, December 4, 2001 DATE: November 29, 2001 Attached is the Voucher Register dated December 4, 2001. As requested, the Finance Department is submitting the voucher register for the Finance Committee's review and approval prior to its entry on the Consent Calendar. The checks will be produced after any recommendations and the final approval is Please review and sign the CITY OF DIAMOND BAR RIGISTER APPROVAL The attached listing of vouchers dated December 4, 2001 have been, reviewed, approved, and recommended for payment. Payments are hereby allowed from the following funds in these amounts FUND DESCRIPTI01\1 PREPAID VOUCHERS 001 GENERAL FUND 126,040.65 4S2,125.S7 010 TOTAL 608,166.52. LIBRARY SERVICES .00 9,066.60 Oil COM ORGANIZATION SUPPOR '' l' 500.00 440.51,D 112 PROP A - TRANSIT FUND .00 26,508.56 115 !NTEGRA7ED WASTE MOT FUNI-i .00 9,066.60 19,945.29 118 AIR ULTY 1MPR FD (AB2766) . C) C, 289.56 126 CQIZENS OPT -PUBLIC ?40.58 BFTY .00 1,254.33 13Q LLAD #38 FUN';C) .00 1,079.29 la9 LLAD 039 FUNT-D .00 26,5%.56 ll,IS4.80 141 LLAD #41 FUND .00 1,946.00 250 CAP101-i'L. 4-2,585. OS 19,945.29 1,109,551.63 289.561 254. TER REPLACEMENT FUNI[) .00 11,224.4S REPORT FOR ALL FUNDS 1. 9 1 , S79-29 1. 2.. 5 - 77-3 1,675,496.99 APPROVED BY; 11,104.SO 1,946.0t.) 1,152,136.71 11,224.48 t f f Finance Dirictor 1,844,622.72 -i -i -i kfr- RUN'DATE.- 11/26/22-001 FLINID-,/si-:T-T-ACCT- PROLIECT-A CT Ic ADVA.NICED APPLIED ENGINECERINO TIMC 2505510-46411-15 01-46411 m- 00153150 - r. n C. r -tj -f Ali PPI: -1 ; %;:! 1 1 MS IT NrC M,5 422-nIII AMERICAN FLAfi BAV- 11--0-3-1 CO 00,155350- 9C11225- .1 ANGELT 53150-45300 'ATA. — -- S ,1 ion0015,13'5 AiOPLEONS EMPLOYMENT SERVICES 00140040- 44000Vv'l 'KA10-4400— M31-rUER REGISTER F INVOICE DESCRIPTION 345 0 Q 5 7 PRO, At I r',Oc'7 cz I - --1. PROF. SVC- - 14 NSPECT I ON TOTL'L P nOT,Tnr' RE, : - - - n!1:wOc- E, AL TOT Az DIH V E N B-101 16 CONTIRACT CLASS-EFA!-L -84 CONTRAC-T, CLASS-FALL ALE:hD TOTA PR PAIDS -1. T Al, 1- V 10M.", P E FrEm Trwl AL DUE VENCOR a1„ A 2-36,11 PRTG-CAFR TDTAL PR PAIIIS TOTAI V n.0 H. p P 7.0. T A! 1111 ur VB! OR SUPL1 E6FAGS T A PD P-pam OTAIL I REI I- i--W-Z) VO!"HiERS T 01 T AL DRUE kl'ENEZOR 16"' ,pi 75 4 3 r8; ANNIL MAINT-JUL-SEFT To Tr--" P-P PfTrc- I -, L r -E: I--- TOT AL VOUCHERS OTt'il" DUE VENDOR ZZ-7 CONITRACT CLASSES-FAL-- TOTMAL P R- EPA4 1 D'S TOTALVOUCHEM T IOTAL. DOE k,.'ENT-'r-1R P & R COM4-11/15 TOTAL TO I AL VOUCHERS To. I TAL DUIE VENDOR 559 CA-410853a T.r'P SVr-S-W,'E 101"271 'a 5? C-'A - 4 10 88 5 3 131 TEMP SVCc z-t4 ,E 11/03 4 TOTAL PRP-PAIDS TOTAL VOUCHERS TOTAL DUE VEtIrLtOF, PAGE: 1 PREPAID MOUNT DATE CHFCY. 120. 00 53,5. 00 53Z. 00 116 401 ,:16'3. 00 3-6 3. 00 489.14 4'69.14 489.14 3, 1614.20 .00 EI 4.210 2.,814.20 958.00 .00 9158. 00 81 .01 "' .00 SIM 811.00 45.00 00 45. 0 C, 45. 00 519.60 415.68 . 00 935.28 935.26 1\✓1Y ✓AIL. I I Ir -w V LVV 1 IL.LJ.11, vVV V11L1\ 1\LIvIV 1 -- 1 /lVl�..-, L I uI 1111 . IL IVY/LVV 1 PRP ATn p 1 - ?'.-,UJtl L, npcn TP TDIN FlUill)"SECT PCCT PRO AMT PO#IMM" _MR_TIAMfjUN-i BATEcHEUKI - u EILE:E:r- ARMTjr' 001-34780-- 4 4 12 RECREATION REEFUNILI Arl vv TOTAL PREJPATDS 0 0 TryrAi 35. 00 ,OT AL DUE AT -.T LONId 7 D I ET CHIRGS-GEN �O-VT OWN,' 0 111 ST CHIRBS- 16 EN Gf!VT Of! 1 4030t-421 21+ - LTIC, DI cr r Ocq-r Oe 14 6.. 3 t 1 L C-1-4110 7-i I ST MR.r,406 D/B LINE, hi- t'-.7PT 0 0 15 3 4 C.) - 4'212? 5 - - LO -1-15 DI_ I CHPGS WERjTL_'r: 0-4242 DIKRAL 4, L O 'N CMIR2 -MNE 0015-3401-4212251 L OiN r, T. -TCT f-uOr0_L7vn Cyrj 13.1--p S 1 ONG 1 n 1 S T CHFTGS-SYC CYN' 3 E 4, .OTA PREPAID .00 S TOTi AL VOU '260.03 NEF.6 TOTA DUE VENDOR 260.03 I RUMB . -TAPE 000-rrArYoN TENAL PRE : pA' TnC TCIT A'"OU 114 FZ 64.26 70 T AL DLIE VENDOR: 6 4. 'ZA., WT NT D S/FST CASH BOX-WINTC r-,/ E7 -ST I I ER m IER -' F 1 181"). 00 W11111TER c', iFST CASH 60X- 1 WINTEIR WEST Z210.00 TO AL FRE AME I LIT - EEP IS .00 'roTA' VOUCHERS 400.00 TOTAi- DUE 'V'ENDFOR, 4 t) () -o f' 7AL 11642 8.2";16 PRO-„ CBI--'Tcb11 -z- ABEO 1 HIS-nuu-T S iC - 16421 85.'-'6 PROC . SVCS TnTAI NMI -U,1 914. 12 Ec: INC PRE AIDS 11 457.06 1- - i EF TOTAI Vnl Eu DEFECT i RS I , - MEHE T11TAf ON . -,371 EAUE VENDIOIR IUi L 19 34 2007 ELECT SVC_ -HERITAGE P' 11530-42 10- T017AL PREPP, i .00 DES A. TOMWOUCHE 47.221 TOTAL DUE VENDIDR Pf! TLq Cf! il! TTti 21 001 SVCS U. 2p. Tf 1 T AA, 1 PDPOATD :U? .00 11 4 - To7N VOUCHER 4. 838' S TiCTAL DUE VENDO 1,19A.88 I RUMB . -TAPE 000-rrArYoN TENAL PRE : pA' TnC TCIT A'"OU 114 FZ 64.26 70 T AL DLIE VENDOR: 6 4. 'ZA., WT NT D S/FST CASH BOX-WINTC r-,/ E7 -ST I I ER m IER -' F 1 181"). 00 W11111TER c', iFST CASH 60X- 1 WINTEIR WEST Z210.00 TO AL FRE AME I LIT - EEP IS .00 'roTA' VOUCHERS 400.00 TOTAi- DUE 'V'ENDFOR, 4 t) () -o f' 7AL 11642 8.2";16 PRO-„ CBI--'Tcb11 -z- ABEO 1 HIS-nuu-T S iC - 16421 85.'-'6 PROC . SVCS TnTAI NMI -U,1 914. 12 Ec: INC PRE AIDS 11 457.06 1- - i EF TOTAI Vnl Eu DEFECT i RS I , - MEHE T11TAf ON . -,371 EAUE VENDIOIR IUi L 19 CITY OF DIAMONn- PAR CITY OF DIAMONn- PAR -13"28 LIE THRU; 12/04,12001 PREPAIn - FUN !P 1 MT P.11 I -Till' iD I c C'r' 1PTION OLIN -i DATE CHECV. 'c: hi CHOW AN 001-34780- 44j64 REMEATTION REFUND 15.00 OTAL PREPAIDS .00 TOTAL VOUCHR 5.Cif1 TOTAL DUE VMOUR INTAS CORDOrPTT,ON 0153'i0-42130- 111270 150443 --88 UNFRM RNTL-WK 11 1112 22.62 " 53101-42130- - ll -,"o 1 5044--36 UNFRM RNTL-WK 11/19 22 62 TOTAL! F-PEPATDS 00 TOTAL VWUCHEIi-s 45.24 TOTAL Elu'c- VENDOR 45,.24 -T 7 . OF I -A MIRADA 01.40,10-42325- CCCA MTG--OCNNR,VODRLH,MDL.' 60-00 12/04/2001 50404 TOTAL PREPAIDES 60.00 TOTAr, VOUCHERS .00 TDTPAi- DUE VENDOR 60.00 LCOALITION' FOR pRArTT CA REGU-LATION 4572. MEMBERSHIP DOES-FY01./02 1,000.00 TOTWL PR-LPAIDS 00 T OTA' VOUCHERS 1,000.00 I - TiOTAL DUE VENDOR 1,000.00 q' I -.i OU30 MLENE LAIIBSCN-COLLINS SZ 00115350-45300- 112; 83-i CON 4n TRACT CLASS-FAI L I -. 40 L TO T AIL PREPAIDS .00 U; C .40 TOTAL VOI 1 uHE I ' C VIDUR TOTAL DUIE 42S.40 COtIMT i UI LI v A, 312 TCHM -3 -4 -D-A 4 48-72- - 51049 TOTAL PREPAIDS 3121.0 TO T AL!,-! 0 UI L' H E T r -I TA 1- DJUE VENDJO 312.9? 0 0 i 5 5 4 2 3' 15, -- 11 t", 07 2 6 CIPRISS MEMBREHIP 140.00 CREWS T OTAIL PREPAID's T OT A 1- VOUCHERS 140. 0"v" TDT"gl rill -- 40.00 L' MRS' nl 7 RIC vill 1 1 j T r-i 1 AL P AT D, R-Pli. 0.00 -roTA" unlir-c- s, T OTAIL DUE VENDOR 30.00 BLE, SkC-140/22-11 567 116 15 0 fU 11 ") 2 5f, - 1, 1 0 1 IJB -SPC -03PR'OF VC61 NSPEC 440.53 1ON ,n MAL PK ATILIS C-0 .P„ I ,OTA, vf,.C,.ruERS 1. 72 007 73 TOTA:._ D1,J11 , aVENDOR 7 2 007 73 1 R114 DATE: 114/228,1,2001 12-22-28lrjLLI!pER. FECTST: I I i ER PAGE: 4 DIUE THRLI' 12/04/21001 FUN /SECT - ACET P P nL #I N1,11014. CCE D-CSr TPTI 1 01 .50 Ri, TOTAL PRC ATnc "ROJ CT - ACrCT DAN04E WATERS DF aRTH 11-47, .00 AMERICA TNr 00114090— 5 4 9 74335 - EQLIF LQ1 ENTAL - If)1153'5rv,-412' T01 DAY i NITE P-DPY T CENTI,R E DELL tIARKETTtuil I P -Iu A t Onlj4njO- 44nAO-0 0 15 21 ON 50 123.6 1549435-561 SLPPINES - WA7ER, 1 01 .50 TOTAL PRC ATnc "K- .00 DiAMAN' - !L- 121.00 T If)1153'5rv,-412' 10-,- O T E - ,..0 MHER 1'4 cf--, -2fl TOTAL DUE VENDOR 121.00 V 'T'nor F MIONi I b Af K A_RI lvl FROriEAZ'ii —izION 00140 95-42115- 31 n, 19'2 PR 1 IN! SVCS-IV4tlN-!. ER 54.52 Q/FES 1130679 P p I NT SVCS- 77.76 WINTER S IFEST PRP -PAID A LINT DATE CHEci.., T REIVIB-VE: DAY CELEE H DI Al M.EF %IDS 1.7,FAi0 TO Tp„- V 0 LI,!' pC: F.., q CtTA 1” DOR CLOINTRi'll . 111 -VIRTUAL ENTERPRS TOTAM' PP,01TnC TO T A. ' VOUrHErq E% T-ADLiPk)IrigiDrilR10irL-'a C E' 11254 408fir NOV ADS -VET DAY/S.NOWKST TOTAL "PREPAIDS u TOTAL VOLICU iEPS TOTAL DUE" VENIDOR 160.0 0 80.00 70.00 120. 00 40. 00 O"j 40.0 500.00 12/04/2001 511045 q O.no "0 '..! .00 1-1010.00 5 900.0 0 ncsciri-scloi Ry .c. -in -r LEB 2 TOTALPRE ok, PAID6 P R jCS - LA, N T E TOTA-L VOLIf' - R RMAN i.1-4 CHER- PKu 5111,21. i C, Fl olli TOTAL DUE VENIDO 5 1 _2. K SVCS -F- LIBRA Y-rMJT- 74 3 11) 11 -1 1 ARI COMP IER UO UPGRADE F 'C &AR riTG iiAic I r, ARY-rOMPUTIER 636.20 11 7 8 c, 0,06-21 UPGRADE PR .-Tv"H-P & R LI,R ' 0 Ui 111m t., Dt.,P.A T "iC TOTAL Pp.!:P—A .00 TOTAL rUL-- q T13T A! I - 1-6.60 —O—A Vn, rIF S iiLyo" 71 AL'1- TnT AL r -i IE VEN- IALDU,EV1: 66 L, 0 R.60 101 EN T REIVIB-VE: DAY CELEE H DI Al M.EF %IDS 1.7,FAi0 TO Tp„- V 0 LI,!' pC: F.., q CtTA 1” DOR CLOINTRi'll . 111 -VIRTUAL ENTERPRS TOTAM' PP,01TnC TO T A. ' VOUrHErq E% T-ADLiPk)IrigiDrilR10irL-'a C E' 11254 408fir NOV ADS -VET DAY/S.NOWKST TOTAL "PREPAIDS u TOTAL VOLICU iEPS TOTAL DUE" VENIDOR 160.0 0 80.00 70.00 120. 00 40. 00 O"j 40.0 500.00 12/04/2001 511045 q O.no "0 '..! .00 1-1010.00 5 900.0 0 ncsciri-scloi Ry .c. -in -r 'CE; -C C)P,L r' NTri LV -9 1 P R jCS - LA, N T E RMAN i.1-4 rMflCi 1A.601 PKu . SVCS -CC MTn i C, Fl 11/06 CA 11 x11 FrrK SVCS -F- 11 -1 UO F 'C &AR riTG iiAic p 1:11 1 i 1-rll IR -M., PR .-Tv"H-P & R 111m TOTAL Pp.!:P—A q T13T A! I - iiLyo" TnT AL r -i IE VEN- IOR T REIVIB-VE: DAY CELEE H DI Al M.EF %IDS 1.7,FAi0 TO Tp„- V 0 LI,!' pC: F.., q CtTA 1” DOR CLOINTRi'll . 111 -VIRTUAL ENTERPRS TOTAM' PP,01TnC TO T A. ' VOUrHErq E% T-ADLiPk)IrigiDrilR10irL-'a C E' 11254 408fir NOV ADS -VET DAY/S.NOWKST TOTAL "PREPAIDS u TOTAL VOLICU iEPS TOTAL DUE" VENIDOR 160.0 0 80.00 70.00 120. 00 40. 00 O"j 40.0 500.00 12/04/2001 511045 q O.no "0 '..! .00 1-1010.00 5 900.0 0 CITY OF DIAMONDi RUN DATE: 11/28/2001 12-20:23 BAR VIIIJCHER REGISTEP �S, 378.00 DUE THRU: c FUNDISECT-ACCT-L"O 1 r- 12/04,122001 Af-I p01'# I N t 3 C.. Tr,v ILL DESCRIPTION . I ", JECT ,'C' 1 DIAMOND PHOTn 00,15350- 4112206 DIVERS FI ELn PAC.A R' AT A.tNEII INC DMr- DESIGN GROUP INrl' -A 6415 7 'W'ALIK, B -S TIL-Cp -T' ERRE iki: L;,!- -M F—JGINE RINC: ov DO -."J-4 12,01 40 1- A 15 FHDTQ 5P -TTNY TOTC I - V - L - 1 11 407414 PHOTO '11:1 -,'-TI "'Y TOT -Z TOTAL FREPAiDUS TOTAI ',Vini!CHFR, TOTAL DUIE VENIDOR 114 i ri 10 1 - 10 11 : — " . 1. - DIAMOND RiDE-10,101-10115 PAGE - PPEPAID DATE CHECK AC .7 8 OC. 42. 20 011 1L 10 4 6 SUPPLIES - PARVCZ 412.13 TOTAL PKFAIDS .00 L P, TOWTAI V 0 UIC, H E —.2 4 122. IL 3 TOTAL DUE V.N --- R 114 V3,121-5-.9 PROF SVCS-ENEF',3",' STUDI AL PRC 00 . AL VOUCHERS 116 1-8 0 TOTE.I VO 11 CI -.1 E R 467.50 'A DUE VENDOR 16,378.00 4-66 2100i-12 CIP PROJ-PETERS014 PARRIKlf,000.00 711 .00 AL PP RAIDS -.0 h S .00 AL VOUCHERS 7,000.00 F AI n E VENDOR L 0010.00 20 011 1L 10 4 6 SUPPLIES - PARVCZ 412.13 TOTAL PKFAIDS .00 L P, TOWTAI V 0 UIC, H E - .2 4 122. IL 3 TOTAL DUE V.N --- R 4 01"25 0 2 1 -1-3 EXPF"'ESS hA;I1--GENE%V 15.87 114 V3,121-5-.9 PROF SVCS-ENEF',3",' STUDI 467.5f-,- 0 TOTAI P' EPAIDS .00 TOTE.I VO 11 CI -.1 E R 467.50 TOTA- D UI E VENDOR 467.50 E 4 4 4 2 RE Ft:Im'TON RCPUNn 711 .00 Tn PREPAIDS OTALI .00 T0TALV0ULCHER'S 71.00 TOTAL DUE VEMBO -71M 20 011 1L 10 4 6 SUPPLIES - PARVCZ 412.13 TOTAL PKFAIDS .00 L P, TOWTAI V 0 UIC, H E - .2 4 122. IL 3 TOTAL DUE V.N --- R 4 01"25 0 2 1 -1-3 EXPF"'ESS hA;I1--GENE%V 15.87 114 V3,121-5-.9 PROF SVCS-ENEF',3",' STUDI P cz MAIL-GEN'tRAL 6.23 5.90 -17 7 43' EX.PRE L - ER L OAI! -GFINE A' 33513 EXPRESS MAIL-GEENERAL 83.70 'AL PREPAIDS - .00 u TOTAL VOUCL, Igg-rp 41.70 T Off PAL DUE VEtIIDOR 141.70 P & R COMM -1111/15 45.00 TOTAL PREFATEIS .00 IOTA' VOe-CHIF-RE 45.00 1 TOTAL DUE VENLIOR 45.00 CITY OF DIAMOND BAR RUN DATE.' 11/26„"2001 12*213- VOLICHER PEG'ASTc"R PAGE DUE 12/04/2001 PD # INVOIEE DESCIRIPT ION AMOUNT FUND/SEC7-AP CCT- PROJEC -ACZ7 I L.T BILL FLANNERI' FEIMB-TATtf—jn$MNR 15 86. 33 1 126-4411-42340 TnuTAL FREPAIDS .00 TOTAL VDIUCHERE 15 8. 3 i TOTAL DUE VENDOR FOOD SYSTEMS 11115-101 MT, carr,, INC. 113.40 TOTAL P'KHAHES, .00 Tn A vot-!-PPPR I OT A -L 113.40 TOTAL DUIE VENDOR 1-1 3. 4.0 F T ti, 001HILL TRANISTT TE 1122.55 5 3 -A 16-54 1 CITY 1 , -' 5533- 1 q-UP-ZSID"-NO1,1 01 -9, 27 JL. a 0 1 654 11!877 FOOTHIL "' PASSPES-NOV 01 5,602.40 TOTAL PIREPATDS i . 001 Ti OTAL VOUCHERS 6,897.67 TOTAL LILIE w;:N1 nOR v- - 6,8971.67 FRAME WOR11-"q o4 -- U, L r- t'i rP' I - FRAMINIG 5.40 TOTAL PREPATD I I Xo TOTAL VOUCHERS 5.40 TOTAL DUE STAN VE"'n R GnONT!', A 11UO 5.40 001153350— 11262 CONTRACT CLASSES -FALL 864.00 TOTAL PREPAIDS .00 T tii GTA- VOUCHERZ'i 864.00 TOTAL BUE VENDOR 864.00 11111CHAE, L GONZALEZ 52077 PAR'-(DEP REFUIND—SUMMITHIG 50.00 off T TAL PREP'IDS .00 Ti OPAL VOUCHERS 50.00 TOTAL DUE VENDOR 50.00 UONZALEE-ZiGGGOALE ARCH 1 TE:C'i$5-051 }' A10 -66b 403864K 2 2 -13 99-4640 c: 1 22-5 r). -4 15 - 4 ' 6- 42 0 - 11253 ARCP1TCTRL SV„- C /SVr-c, CNTF.,, 1 -. GRAINGER "Nr (1015340-422- Ole 1 3 4 0 Pl IOOO I ILO/ Hr-Url 1 U I -RL 0VU-k-/JR IU IN 1 R aa Iz. J 0 1;5 "--C,/Sr' CNTR 33,740.00 A 1121 - 5 ARCP1TCTRL St& R. 10666 Ai0666 11254 P.Rr.H,-,f-'TRL SV---C/SR. C- NTFR' 1152.00 CTAI P TD A.-. R"zS 00 071 XL V DUC H E R 50,544. 38 OUTAL DUC, VENDOR 50,544.3 8 6062404735 SIGNS -HERITAGE COMM 40.30 TR 449511155 MGNS-HE, ITABEE PK 631.93 '/CTR1 I -RI PAIDS In A PRE TAL I T10TPi'LV13LiIL'iLiE5,5 1 C'-23 TOTAL DUE VENnOR 104.213 X PP'EI DAID RUN DAT". I I Q /200 1 1^: I r. 'CITY OC DTAMT-ND BAR fa.8-4 F i -I i wv I-, ,; c-; Ef,-'T-ArrT- PRr.!„Ir:CTI -ACrIT ui GEOPOE FIR'INHAM 0.11,11,11-360,110- 80, L, I -A WA, HINWORTH, TINIC 0015210- T HIARS-CH & OT 00- 15 5-E- 4 - 1ULL E E THRU' 1-210 /2001 112,04L PR,.EPAITi 1ii.Mcfl DESLRIPTIMN AM 13 Li NNT DATE CHECK 215.00 "0 F FARK DEP F INID 'EFLI, -HERITAGE 20-37 DARV DEP RE! 11111 -HERITAGE D7 'p 55.0 O" F TI AL T OTAr- VOUCHEERS Ln'r YIU- –C - n 5 C, TTI -IN REFUNU RE R'E I M El U-41, n- Ljl- pr%, -p T ri 70.00 nf,r AL UUE VEINDOR T 3M0 IT RAM CLASS-FAL 0 Lc OTA- PR'E P A it", 0 T AL VOUCHERS 432 00 n AL DUE V NDOR 432.00 VE i4 I I I I? IS I/ r-1 INSTAI-i- SZVCS 1, -1; CCUBICLE FNILS 1 TOT'HI" PREPAIDS TOTAL V211 Ir'LIC C' - ;-IIERS 944 i 1 .1 T, —TA' Tjll —,—..Dn ;W! I 944.35 SO k) B. 9 12 PROF.SVCS-ILNT„SCP IMPRO.Mi 1,595-00 ',,.p EFN 13 RE 6 PROF. SM-LINIIIISEP 11,1M 4 T Si 71.21 TO TAL PREEFIATOC .00 T AL t V— Ci I JICCLH 1- irS rUT AL DUE VENDOR 6-11-702-12510 SU PPL T--: -ROAD iLITIT dg 56 NTAL ROAD MA NIT R 61-9169)0815 BIiPPLI ELS -ROAD AINIT 2 41 .9_7 -':;fs3,:—Q n 1 'HOUSE UPPLiELQ- H—AUN'irECi C . 59 TOTAL PREPAIDS .00 r. 26A TOTAL Ell -i -C VENOM 264.6,—. r' & R COM:1-11/15 401 . C, TAL L .00 OTALVOUCHERS 5.00 1. fil r01, VP Dr -II MAL -UM J. OtI1s .A T FUt-41)11 SEC i-ArL'I'T- Pf,, # TiNVOICE HULS ENVIRONMENTIVL MANAraEMENT, LLC 1 155511 -44000- 00155410 -44240 -11555515- 44000 -11555515 -44000 - CHUCK ,.'0 CLASS I Pfr P OR HYA -T REGENCY tc.- AT-FAMD, 0 1 1 'r Li 00140'.," 4233 CM ARE I P"imi"NT TR11,167-45vA 101 It,4LAN'D VALLEY DAILY BIUI CTIM LEI IN vvi 1-NILAY-142, VALLEY HUMAINE S11JCTETY CITY OP DIAMOND BAR VOUCHER PAGE Rc"GISTER DUEE THIRU. 12/04/2001 209-72; R-tAIMB-TRA 115011 2%9 NPDE 1150"z 2091 SOL 11505 271090 LI TOTA'L PREPAIDS TOTAL VOUCHER OTA DUE VENDOR "L NTRA PREPAID AMOUN'i DATE CHECI-'. N TROPHIES 1, CS -OCT 10'il. STE SVCS -OCT 01 89 1, IL GRANT -OCT 01 02o. 00 15,938.7 51 1,49 S.75 .00 18,565.3 AL . *1 -z -Its TO'i. AL VOUCHE 2. W. rUE VE' 201.0 0 n LEA61HE JONF1 1-NRY `7 Ult CONF-,utRF.,EtRA 343.46 'T A P FEE P Al D 6 00 T N r' V[ cDvVO \-VOUCHERS .96 'iAL DUE VENLnOR 686 910 24 NOV 01-PAYR2. I DEDII TIONS 2 51048 167.70 12/04/2001 40',) 01 -PAYROLL DEDUCTION 51035 16,3455.66 1- /04/20101 NOV 011 -PAYROLL DEDUCTION 2,167.70 5103 12/04,12-001 5 T OT A 1- PREPAIDS 2 Lb- I . 06, 0,. TOTAiV0.UCHc-RS i" .00 Ti 'u'T AL DUE VENDOR 2, 6 1 06 :2. LEGAL 04FL 2001-31 133.01", 1 19V54 GAL All ri -FPL 2001-334 Tt-jTAL f,R-_DATD6 .00 7-QTA--L VO. it 21. -. -HJCHERS 0 U_- VcNn 0. T OT L, 288. E E 1. , 11 cy 1 It 425000-2200112' ANIMAL T,SVCS- EEr' 01 CN. I RL TOTAL PREPAIDS TOTAL VOIUKCHIERS. TOTAL DUEE VENDOR 010,11411Ii-49416-- A! 1236 1 0400.66. CROSSING GtuiARE, SVCS -DICT TOTAL "FREPATHEDS TOTALVO, LiCH,ERSi11 i -%ii WTAL IDUEE VENDOR. 0,0 C NTF.,LTT ASS -FALL o T. -PRF j -,T HL EPA To- T,-. T 6. WOW- 7CrS U: E " - I .-F. n - I - T N nli-E VENDOR 4337. 00 . 00 5,437.00 .00 11,245.50 .00 11 , 2 45; .5; 0 11,245. 0 0 21.0 rTTY F DIAMOND BAFIR' EC'. - AMT T C.C, ;-PROIJECI-A TiAv-o-T u wi 0 C"! hil'. -hi 0 Li zmm, 1 .2 LU' Ono C, 1),114n,LCl- at A020, -0A, 1402,-4 4020-i --- 5v KENS HA,a1-Az o,0) 155 5 4' Ci 1111S111*41111 001L5:3'5C,- UPICKE LOCK SPECCIAI TT--Cn"R 126441111-465250- WM ASSOCIATES UE THRU: 12104/2001 r Am RE L L." 4 NVOTCE DESCRIPTION iN r. u N DATE f Pr 66 rOhl Rc T CUSSES -FALL T C 1 569. CIO 2 OTAL PHDAIDES OT VOUC HE -1 C'7 8 fil LEGAL SVIUS-C/Elp: rjf tal F--, 5_3 5 0 2610 GEN LEGAL S,,,rS-FIN Or -T 13.50 EN 1 G"'I SI)rq-'/SVCS 01- 47., C i -E k 40.150 10-27-7 r -g -Ki LEC -AL 'SVCS -OCT 01 5, el, 0 28 1 GE" LEDAL c r _p v nr-r E m W.'s TOTAL PRL -i H E s Ofo ", 1 OU,C,IuiR 7 4 5: 1 Ti C, T AL DUE VENID-r- 65 0 ,7 CLASSS-F Al 1 4.20! TOTAL F-PEPAIDS -1.1- .00 1 Gi- iTALkf 0UICHHES 34.M IUK'LIE Vc.K.C.R. 34.20 -O C, i -0 z' 5' SUIPPI TEC -ROAD MAINT 45 O- ALPFREPAiDS .00 Fl -ITA! V--, U ut- . 4..- OTAL ruI"PE VP -hl -r ---.R 6-45 LNN 130 0 n L. WERAIDE T O T AL V U C 130. Of -.-- TOTAL DUCE VENIBOR: i -(' V 1:1 . 01, P CONTRACT ASS -FN ICL -L 2170.00 TOTAL PR PAIDS -.0 .00 T I W! ICHU n 270.00 inwTAL DWE VEEKIJUR 27,0.00 0294 ELI -LASER HOLDERS 709.50 TOTAL VOUCHERS 709.50 AI TOTAL DUEE VENDOR 709.50 191 FROF.SIVICS-FF-L 00-55 206.25 19i PROF.SWE-Pi" 01-39 ".815. 00 WTI Al- 1 " 11 CH rE R S 411.215 TAL ri V DOP E 49 I 1.25 CLITH Dic DIAMOND BAR I I I I I CLITH Dic DIAMOND BAR 12:23-28 P . 1 ":,Y H -U PREPAID 1: !-jD ISE" -Ar 7 -PRO. --- -AC'CT Io # NVIOUICE -DESCRIPTION 'T UN DATE C -H E CK U CT CC, I EAGUE OF CA CTTIEE 0 14 0 11 0 - 21 3 1-1 6EN MEMBtl-,Hp MTS-u-RREF-,'.6 OA, 140W-423,30-- GENI MIEMBRSHP MTG-I-Ola WR 25. OCI T 0 T AL P R-. EFF A, 1 n, 6 .00 Un AL VO" H -P tiT TOTAL DUE VENDOR 50.01 JUALEE 001-34760- 4t-- - RECREAT. ION REFUNID 170.00 TnTAL PRE ATI)IS Q r. Ep I .001 T'A-V-Ot CHERS lo loi L -.1 c - 11, -;07-Dii;: up-grinp- 7-0.00 i.j LEIGHTON ASSSE-TATES, INC 25 21 'T r L. 130.0(' i 4 C--.cs -t'Cc-ciki 01-266 :,10 Oki 11, Q... PRnF.S rr"A'FREP111 l Li L l r, of'! OTA..I Vf-- CUPI sJU 31 ). OCI TO TAL DUE VENDICIR 3401.00 tl- F.1,7 f--C-U-!-IUT-T.0jlC 1 UrID, Vflu :-U CICII 40120-44021 rli illli 0-011 -0-1 1 L GENL LEGAL-CfM 315 5 GR SEP'r 00 - U,V1 I r C; Al c D I A-rj Dicli01-cll -riP 11 " -- BE" LEGAI SVC -C IMOR SEP DTA' L PREE LA. ,L .00 ws T 2 -TAI" VOUCHERS 227.50 OTAi- DUE VE rlrl,,. 50 ONO. TA N rP I Ti IT' 0. 50-455300- I 11269 ONTR T CLASS-FAII 15.80 OTAI pr-, P Tlir, RE: Al,, .00 OTA'VCiUr cPP 1-- CHEI i- 415.80 TOTAL DUE I ENDO't, 415.80 ,.Ijk.-TT t, UM; I- I'ITYI SUP-SIDY-NOV 01 507.10 17"M 0.90 52 110' 0520 OKE 19 TA PASSES/Tn E-TS-NOV 01 oTA PRLc DA T ric.. 0o OTAL ')GULHERS 3,098.110 n- r -r. - 1-11 E VENnrt 00 LIDS ANGELES C-, h!Ty f-TT.RnI. PV n,-T-Br,000146 143.65 12/041/2.--.')C,'1 50403 v ATTCH' rarer. PRPPAIDS 11, - 143.65 fj-T l p,---Rt1. L M 00 oTAI" DUE VENDOR 143.65 CITY OF DIAMOND BAR I i i i i CITY OF DIAMOND BAR UE THRU' 121/04,120011 REF,A T r-, ci # F f--;: I,(- T DESCRIPTION rj U N T D"T rw CK E CHE UJIS AMM ESS COON." HERIFFISS DEPT 0014411-454011- 419127 CONT ACT Sk)r -or of S CT 315 40.78 ii IAI'-A 4102- LVARY TRIcFC CNITRL-OC , K, 1 6 157, 760 8 1 IV2 I , 3-454102-- 454102-- 4193 193 AI.91 w. HIGH IMPACT E!JRVEf-OCT 01. 112255 33-45402- 4 1937 S6. ES - SPT 01 10,61.98 0014411-4554022- 41940 SKATEBOARD CUMP-10/27 426 8-3 1 --AC Tri IMF -T SURVEY-OCT 01 133.69 Uil A 4 0014411-45401-- 4128 01 AUG SVCS-HELICO PTER I 129.06 0 14411 - 45402, - - 4 i Ci 4 01, SClut TIRfF r t-JiRL-OCT 01 826 84 D'TA pFrpR„nS i . ILI CIO TOTALVO 11 CA EP p 6 -30 34.67, OTAL 'W'UE VEMBOR. , 30,834.67 Ih'IABALQSAI"Y ENIGINEEC.IQ -4r 25,5510-46411-15901-464111 11512' 1471 REHAB SVCS-G/SPRINGS A4,212.44 0 TA IL PIREPAIDS .00 OTLI VOL'CHERS 733,212.44 TOTAL DUE VENDDF, 733,212.44 MITCHAE1 T MAHOt'rEY 0015,58-45509- 111647 33? PROF.SVC-SYC CYN My TREES 1,225.00 TOTAL PRP-PAIDS .00 -O -rL,'p 1 1; dL VOUirl"HEI"S 1,225.00 TT;_EM,A 1n'-,gAn OTAI DUE Vc n R i 7 M.-ANHOU E O'J 1:71ki N INIC" 11522 y c c.. 0"pR,rLjgr4rUq- E 4,820.75 OTAIL P. FEE P A D Al NA- k) OUCH E": FIR s ,820.7c; OTA -1 DUE k-IN-GIR 14, 820.75 FECF-,=L,rTON REFU-.,m 3,5.8 35.00 TOTAL PREPA T ri s 00 TOT VOUCHERS' 10 1 AL DUE: 'VEINEDIOR mi; tN r-. rP T ti 85 0812 04/2001 '50401 i REPP TDc 42,585.08 -A'VOUCHERS 00 )T-, DUE VP-Ikl'L DR 8 4-,5 5.08 ,4-'f-,'-41-: TI- T P!:-';=, IGH: RHE VCS-ENVELC Ec P I -7.60, L-1 T, Al- PREPATDS .00 Tr'. A' IOUICHEI. 27.60 TOTAL DUE "ENIDOR V 21".)7.60 _ r%4! r pq DMMI 1 1 0 00 OTIAL "FREPAIDS 00 TOTAL VOUCHERS UT Z U, -_1- VENDOR 1130.00 RIJNI r! TP! 1112 Q001 1-2- CITY Gr- DIAMOND BAtD M3.28 A- -6,'z r, FUND/SEC —ACrT— PRDJP T—ACCT T NEXTE L 001400-422130 L-n,..,ii _b NEXTEEL MMM- NIC.ITIONS i 0,V14A 0-42130 -33, OP , V.. —rr r ! Fr ---10 MAP, EMY f- Rr, 7 H r"t'; 3 5 4 PAVEMEihl'T rn8TIN--,c rnMMAM v I I- 1-Q - 1: M%; .j. -, - --t 1 I - -V' 21505-510-46 M41 1 )I --I I-C-IAAI-46-411 'I. V14.1 1 i;, -1 -"IP. -A 3'F -ER W 1 - i C) PAGE: 12 PREPAID AMOUNT DATE CHECK 1:1 11*1 2201 .00 c) . '92 222r'. 9-? 1. 461 . 5, 5 4.611 .55 461.55 2 S 66 .1 .00.6b Z-3 . -66 210.0.0 .00 '2 1 o. oo '2 11 ci 1 00 72'. 00 00.00721 00 300 Of) .00 300.00 3,100. 00 61,311.56 .00 -9 -'?-?4,:! 6.36 274 3396.34, 83,600.00 112/0411--- .001 PP24/01 83,600.00 00 83,600.00 JUE THRU: 12/04/200! # I N -V 0 1 IM DESCRIPTION 510115474 NOV SVC -S -RADIO PEATP-Pl. TOTAL PREP.ATE--_q TOTAL VOUCHERS TOTAL DUE VENDOR AIRTTMP C.pRGS-P/,W,C/S„C/T-, -n A UTPPf,TT Af- T rl. T Ar, L 'i H r - DUE TOTAL FIR EPHAI Till T L, - V011, W-- -P-- cVENDOR TF,A,,,: r ASS-FAL -L S TOTAI DA T DC- . I -! -r, r.1 TOTAL VOUCHERS AIL DUE VENDOR Cfj-MT-P.- -1 TOT Ai- F-FREEPA i DES 0: Al DUE VEBUO r NTFIRA 1- rl ASM-FAILIL. ir0TcDAT Ds TOTAI k) Ur -R-, 0 -H-. T CFTAL DUE VENEDD 0 110 Q 4 Pp- C.Svf-.L--C. 'IF.-PY q C, St SE'L .01 1 PRnF.SVICS.-S' HRRY'SEAL TOTA! PD -PPA T LW - i 1!-: M- T G TA 1- VOIUCHIC-11-1-S, T D'T' A L DUE VENDOR: F F 2 4 /0; 1 PAYRULL TRAINSFER-FrP 2-4 TI-ITAI P REP A I D U, — sI TOTN VOUCHER.' .M. --- C TfIA'rtE"NrlR iuT L DUE vE DO PAGE: 12 PREPAID AMOUNT DATE CHECK 1:1 11*1 2201 .00 c) . '92 222r'. 9-? 1. 461 . 5, 5 4.611 .55 461.55 2 S 66 .1 .00.6b Z-3 . -66 210.0.0 .00 '2 1 o. oo '2 11 ci 1 00 72'. 00 00.00721 00 300 Of) .00 300.00 3,100. 00 61,311.56 .00 -9 -'?-?4,:! 6.36 274 3396.34, 83,600.00 112/0411--- .001 PP24/01 83,600.00 00 83,600.00 1 - UL LlAI` W- --- RUN DATE! 11/28,140011 122-3:28 VOUC14EER RESISTER PAGE2. 13 DUc" THRU: 12/04/20011 PREPAID T CT ACCC- Pf, # INVOICE DP-SCRIPTION PER -S RE T PP 2 4/ G II VNEFIT 1 C-StiRVIVOP, 2? 7 17 12,104/200 510 PIZLKE OTMI rnmo LTAN'S INIC n- Cr,T T C -N 2111 5. 00 0,0155558 - 455 9 - - 147 4 21 101 PFRY S'v'Cc, - INSP pq;c A. TOTAL. TEIS I -EP. TOTAL V 10 0 CH E R S 275. OC, ToITAL IfILIE VENDOR ; - L 2275.00 pmmn UNI,FzED S-1400- E-51 ICT OgVK.-I -,T V 0 1 -171 110 RETIKE CONT711TAB 3,233. h- 8 12104122-5103 ER 061 6 FP 0 RETIRE CONTRIB-EE 5 122/04,12 5103 591 5 001 6 PF 24/01 RETIRE "'ONTIrkiDi-ER 1'-2„'0 51M, 3! '2'0',) 1 2'c 17 ti 7 001-211109- PP 2 4,1011 RETIREE CONTRIP-EE 5104 5,548-1312/04/20 7 011 PP -,4 jcL 19 - „ I SURVIVOR BENEFIT -37 2 0121014/2 5104 00171 V1 -G 111 VL1-- . I(.,II FAC ,P 231 SURVIVOR BENEFIT 377201 12"/ 'j; 11 POI 4,12 C, 0' 3 10, p 360. 0.00 1 v-, - 455 9 - - 147 4 21 101 PFRY S'v'Cc, - INSP 12/0411Ci 1047 TOTAL V 10 0 CH E R - ; - L 1 2275.00 UTAL PiREPAIDS 1'7 ICT gVK.-I -,T „ 940.48 Vol 1 HP 3 0 .00 N TOTAL DUE VEND"Llo 17, 940.48 .'N 5350-4 PA --II ITY R L-D/FKANCH I-7 FAC ILITY R 0 NTL -D POI T C I 360. PIZLKE OTMI rnmo LTAN'S INI n- Cr,T T C -N 2111 5. 00 0,3155558 - 455 9 - - 147 4 21 101 PFRY S'v'Cc, - INSP pq;c A. TOTAL. TEIS I -EP. TOTAL V 10 0 CH E R S 275. OC, ToITAL MLIE VENDOR ; - L 2275.00 mmn UNI,FzED S-1400-1-51 ICT gVK.-I -,T V i 0 N N .'N 5350-4 PA --II ITY R L-D/FKANCH 021 7t, 00 TOTAL .00 u 1 r t, U-fMit- 1,275.00 r1 "'d ',f ;: -) hi T T 1 ,275.00 A DUE ENIMR.' E Y P R- S. S MAIL -FPL 2001-34 12.45 OLI H ppccMY'n-cp. 4,-1 e'r AM L 99-24 J 5 cyp"'; 5 MiAI v -FP1 "(101 -34 12.45 399 RES iL N MfiipD.r;LL ID Tj'jTA' VI -1 C 'E" A 1 W _h' 3""? .3 70-1 AL 1-1fIUE VENDGFR" P INT R c n7ry—.n — rnm. -ANY 4,-1 e'r AM J 2 T Mi 399 N 70 SVCS- P-- I N 'E" A 1 6/5 440 N AG M 22 1 .61 SC i' 77AL FR r-7 AN I D c 0 C, T.'IAI I h V01 it cRE UI-, TOTAI 1- L— DUE VENDON 237.13 P INT R c n7ry—.n — rnm. -ANY 4,-1 e'r SWEE ING SVC--nnT 01 I Z'Ji, 2 1 399 70 P INT R c n7ry—.n — rnm. -ANY ' It -4L L.) 114/-1.31 ILI 1 5 gWEEPiNs s1v1r-s 10119 211-00 P PDAT Io TnT A, uLIR-iLn 7' 10TAL VGUC ERS 2 TOTAL D'u'- VENDOR 424 90 CITY OF DIAMOND BAR V DATE' 11/23/21VOl 12-2328VOUCHER' REGISTER AIGE: 114 DUE ThRU, 1-2/04/21001 PREPAID -JECT rT o # T N 0 1, - r;pc PTPTIDN AMOUNT DESC- r BATE CHECK -PHS GROCERY COMPAW 13 5 01 - 4 1220 0 - - 4 1 jgcz 1 C) IL 8 4 7,127- KPIPO' TEE-TIILIY TOTS L-1 . M 53 0-41200-- 14 1145; 101 W,22--- Sljppi Mq-TTNY TOTS so.90 1145 t: FST 42-9 C1 Al PR Z P A D SE I L T' in it A L TOTAL DUE VEINIDOOP -IAD'WRITE SOLUTION iNIC 5350-45300-- 1 -,7 -E!, or. 1T RACT CLAS ES -FALL 54 I 5.40 i IA -i 1 13.13 LGIL SVCS-PATP /SASAV"' FEB iD-1- 11.3465 LGL SUM -GS -1 FEB 01 AIMr,RYA% IF YES OOi- '41180- 13-466 LOL SVICS-USEN _ L 'D A I PREPAIrG 010 jv:- ")i c OTA' I UCHIEH O --a 545.40 40,22 -0- n DUE %, NEDOR. OTAL E E z 54-..40 FINIBERGER PRTMTWERKS 201D.C. t, v 00140' 0-4402; 0- 4090-42110-- 1- 111563 F? N T S V C 6 - EiV E, Dip E 6 4721.601- 04-605 I-Ei- Ev-,S-'.'EN NOV OTAL DPPPAIDC i - r, .00 C rq OTAL VOUCHERS i L -- 0 472.69 TOTAL OTAL DUPE VENDOR 472.69 (-U, ROOT ER 0 1 1 - -3 46. -S!"i REFUND -ENCROACHMENT PERMT 136.00 T OTAL DUEE VENDOR OTAL PREZ AIDS' .00 OT Al VOUCHERS 136.00 TAL DUE VENDOR 136.00 i IA -i 1 13.13 LGIL SVCS-PATP /SASAV"' FEB iD-1- 11.3465 LGL SUM -GS -1 FEB 01 AIMr,RYA% IF YES OOi- '41180- 13-466 LOL SVICS-USEN FEB 01 jv:- ")i c It,"A 1-4 E, t5i OAj t 40,22 -0- 00 -AO -14-24-`,-V C1'00 410,0-440 201D.C. t, v 00140' 0-4402; 0- 1-9_ LGL SVCS,-NP-DrH AR 01 04-605 I-Ei- Ev-,S-'.'EN NOV 51 C rq -V---GEN' FP -LI 01, TOTAL u-, T A, L „I'.01 -101t, 0 1 3 1 JIE PI- S T OTAL DUEE VENDOR 45844 RECREATION REFUND TOTAL PPEPAIDS TO -1 tALVO-UCHER5 TOTAL ULIE VENIDOR 114346S8 35' .00 . 00 = Iz 00 17 .50 F- 4.69 2,611.76 52. OCi 51, IL .00 26S 0 . 5 0 .00 4,149.65 4,149.65 FLNN COMM- 10/91, , IC, TOTAL PREPATDC TOTAI Vol 130. i L wi, C -FI. 00 . 00 T 0 T fl, 1- IJUE VEINIIDWOR SUPPLIES - FiniAE! MAINT TP, FRPPP IAL S , I Lr6 7241. TOTAL VOUCHERSio T TAL DUE VENDOIR 0 723.6 T! OFF DIAViOND BAR T! OFF DIAViOND BAR ME TF1 RU! 122.104/2 01 F# 0 NVOICE T!"K !PTIO "UNT AMM DATE ,NI GABRIEL VA-LLEY CITY A 5 S-- C, C Aw 0 14 -J 330 - 422.3 2 5 LLINECHEOMI imiTC, LOWIR'," '20011 51043 TOTAL PRE. PA T n- AMS T O'T AL V I-a'LI r- H E F- B 00 TOTAL rl'ijE VENDO 23! CK SAN GABRIEL VALE"Y MUNICIPAL ATIHILE 0015050-45300- SGO,NA8 m r-r !A q '1 7 r MTS COM, M 15.00 122/04.122001 51037, TOTAL PREEPAII-6 15.00 TOTAL Vr'Llr E 6 0 NE TOTAL DUc" VENTTOF 15.00 EA SAN GABRIEL VALLEY TRIP" E UN Q 01 - 23 0 10 - - B- 5 0 FF - -n 4 LEGAL AD-FFL 0I-37 169.74 00 i -21 3! 0 10 - B55 00 0 tlf: 2 3 3 4 LEIZAL AD- FPL 'A1-34 1.633.18 TOTAL PPEPAIDS .00 TOTAL VOUCHERS RK. 92 TOTAL DUE VENIDOR 332.92' c 0014050-412CY-01- -5 SUPPILS-YEAF-1 END FORMS -1- TOTAL F-I-EPATH. Mi .00 Tn.rc.., 1-H-Pq QP-., cl. 7 -17 Mu- AL CUT! m, 1-- 1 InD SUPPORT JUNITOR 0' IMPICS 50').OD 12,104,12001. 51044 TMM DP-P-ATI - I Ml I it;- IDO 11 50V. Of. T C, T 'AL VOU ri 0 T 1O A nt.jL VEND R 5 f u 0 r' jCoP ! 1 vtml Q!-r o- 2F, CU .-,S 0, OT VQH' rP.--s- ri TOTAL DUE VEN14JOR 1 116 1' 'O 46,235-- 11614 7 124'-,-i IP CnM Eli FIREIWAI 10, 266.48 T 0 T A IL F"REPA-1116 .00 TOTAI VCf! tl-,p.ERtZ rlL U-C 10, 266.48 3T 115,35101-411200- 106/PO 11111" EXCURSN-MAGIC' MOUNTAIN 1,161.00 O,TAL PREPAID Ds 00 WH_ OTAr 'v' O -C PRS 1,161 .00 OTAL DUE VCNn' R 71 1 -0 1,161.00 RT FINAL UPPLIES-WINTPER. S/FEST 15.76 UPPLIES-VET DAY MELEB 63.36 OTAI PREPAIDS .00 ICH TOTAL VDWC ERS 79121 ToTfVL gUE VENDOR 1i ii 10.12 N BATE. 11 '2 d"2681 12.23.26 CIT OF DIA1.11OND BAR FUND/SECT—ACCT— PROJECT A r ACCT SMART & FINAL 0015350-41200— ELLA q -MIT H 1 0015350- 4531 ")0- GAvi LOtD I D n SOUTHERN CA T FORNIA EDIMN AL I -m -wi" 13"."3S -42120Q15 5-1 10 - A 2: -'122 i!:, C,-, 1 7 p f -L! Trr..... ... .... .0-mpp, "y SDLIILH RI. CALI-MM" GAS. C,01 F34C)-42 SOUr 'i ST, WN7 C) 0 V5 4 4 14 Or, CALPFORtlih' NGAIRD NTAMATTION INC THRU: 12/041/2001 PREPAID # I N, V 0 IL CE —DESCRIPTION AMOUNT DATE C H EL', 44 944777 SUPPLIES—SENIOR )GRAM 137.69 FAL PREPAIDS 00 'AL, VOUCHERS 1337.69 'AL DUc" VENDOR 1.3-7.69 VTRX"T CLASS -FALL 27.00 'AL PPEPAIDS .00 FAL VOUCHERS 27.00 FAI" DUE VENDOR 7 . L) o W 7 0 PARV DEP REEFUND-REAGA 0.00 FALPRA1 DS .00 TA I L VOUCHERS 50.00 AL -N-1 -L 1,10NEDOR 00 ELECT SVC"S-TFFFC C-ONTIR Lm i -ECT SVCS 39 211 -85 E11- 1QT .08 E C Slln--TR FC CONTP..• 7n'A ORPOAIT iw1rLi,- .IDS In A r I Inj TL-jTriLVUU 581 Ic -,)7t-JT-1 ) 305.81 jic„!-.--, C.q)p Q c-- p r -Ho7 C r 1.61-9.- ... GAII SVCS R I CO, IN. CT p;;, t: pA. I A,IIS TCiTt--1 CPr--- I Li TA 1- 7ALIE VEKJOR c5tb. 11 3 175 --82. T-'17A'PR E P A I Ds i0, 1A-Lv0uCIH,E,Rl.6, TOT Ai DUc- --Jr]Nlr,091 p 3L mmm_ij/it 450Ci TOTAL PIP P Tn I , E, A I , TDT", VOUCHE M 45.00 TOTAL DUE VBDOR 45,00 pp 23/2AT 0 CIv L, TCHKI -CS97 9c!8 SI_R, -TI iiT .7 .2 31 Li. 0 12/04/2001 50402 ' TOTAL PREPATDS 1 316.0 TOTAL V OU C HE F 1. S .00 TOTA" 2 U CE V E hv4 Et "uR 316.0. 0-120800 DATA LINE CHROS - OCT 01 10.31 TOTAL PREPAIDES .00 TOTAI- VO'U'r-H ERS 10.31 TOT AL DUE VENDOR 10.31 N DATE' 11,2 12001 12'-22,--28 1, - CITY OF DIAMOND BAR V011CHER RESISTER DUE THRf'j. L—'/04/22W! PAnu;:! PO I INVOICE DPEKRTP-ION FUND/SEC7-AC1T- PREPAILn PR:: J- T A T,T I I t IU n., mT" — AMOUNT —_5 AD -HALL OF HORRORS 10',/Z I TOTTA 'R C AIDS EP11 TO -AL VOU-I DT.' THIE WEEKLY NEVIS- I i UHEI %D TOTAL DUE VENEDOR —1 WIALNUIT 3 3251. 00 325. I'AL PREPAIDS .00 TOTAL VOUCHERS 45.00 TOTAL IDUE VENDOR 45.00 JGREE—N 1 L. rifA c 456 22017-J407 QJDL MMINT-DIS", 3' 6 100 010 0015340-42-210- 1 '14 4 15 6 2281757627 ADrLi1" rt A I Ni T- P A R11 - CS 720.00 1145 S-100.00 17 6000 HI L 2228-1, 5 ADD -A, L Tu Tn-TA-, pp;- ATn .00 T D T A, L VOUCHIERS 7 620 00 VERIZON 0014090-42125-- 09&Lo'1:1195 H. SVCS - BLEIG & 163.01 TAi -1 I AL DUE k PE 4h! ini 0 R 7,6 0.00 4010-42125 - - 9096120740 H-SVC'S - MODEM 2S.61 UIN COMM -10 s 0/23 130 0 65098-421125:- 9098605463 H.SVCS - DB ON LINE 65.45 53"10-42112:5-- 909 3967182 TOTAL P R PE P- A 17-1 S 27.-56 50'yo-A'?J25-- 90939640-dJ5 TOTAL k) - uUr,HERS' 30.00 - MAL DUE VENDOR 1 *31fu. 00 T S POS:AI cz 013965660 Ij..c-zVCS - HRTIG 30.55 EPLENISH P06TAGE MACHINE 00.00 098600195 1 H.sVCS - S"IC CYN PIK. 57.40 9n98L 0 '1 OTIAL PREPAIDS ,00 019- -r,! u1A_VOUCHEIP5 1 "•0'.. A JVvo TAI DIUEE VENDOR c 1,500.00 -7 t.1 v1 Pi FIT 4090-440010-- 11470 E: of PRnF.SVC-VIDEO DOC DEC 01 '750.00 OTAI FREPAIDS .00 TOTAL VOUCHERS 750.00 TOTAL DUE Vr'-tiDDP 750.00 VERIZON 0014090-42125-- 09&Lo'1:1195 H. SVCS - BLEIG & 163.01 FTY 4010-42125 - - 9096120740 H-SVC'S - MODEM 2S.61 /CNL 65098-421125:- 9098605463 H.SVCS - DB ON LINE 65.45 53"10-42112:5-- 909 3967182 H.S-VCS - DAY, CAMP 27.-56 50'yo-A'?J25-- 90939640-dJ5 DH. SVCS -REMOTE .50 CCESS 013965660 Ij..c-zVCS - HRTIG 30.55 OW C -TR 098600195 1 H.sVCS - S"IC CYN PIK. 57.40 9n98L 0 '1 019- p_svcs - TE' WORT. , ACIS LEW I C. ,1 Vv, 15-j --A - t' 9 C."? .'36. 1922 ij PH. SVCS-Svir" C 76.00 P VERIZON 0014090-42125-- -4'215-- :'H-SVCS-SYC CYN PK 4 %0 g 0 s VC - GENERAL 4555 T iCTAL PREPAIn 00 T07ikL VOUCHERS 3 1--n.83 TOTAL DUE VENDOR , 3,121.83 CITY OF BILAMOND BAR iRUN DATE' 11/28/2001 12-23-22. VOUCHER REGISTER is DUE THRU. 1210412001 C—i—AMT PO 4 T —'JW T r qe TP -FT -„M vt-rTDc„' Tr..,iTc --FET r 3' 12644111-42340- 33024412” Dc” SV'S" T-NIOV SKERIFF 326.52 TOTAL PREPA DS TgTnl"tirHEE S thL vOE ERM uT O. AL DILIE IVENMOR 31-6. 52 tie N T STATION PUNn 2':1 SUM LIES'.32. 75 OT k"P RE IAiTDTCI-AI VOI ICH R" U 32.7 5 TOT'A' T" E VEINI U 0 R 2 TPTRT—' WRAILMUT YALLEY -q ioFl!--!'P.Cllh ---- E- 20 ,!C'Y---1.1 2 RD-IMPRUMI. 0 O TT -4T ZI G HS .41-1 01 5340-4-2112-6S- " I PIP* -M P Rub I OHM IIAI LE HILL 311 08 A.. PI rT Am Y MGS-DIST 3 '5'064 .80 TAh%'nDv r Pnc-prw SON .21.76 :.GSc. q4m B I CH os-Dis- '91 -6 1 oLi 1 a.i. ,. Pi- 611 ML- CHRTUS.-SY!, ryt, 0 '12, , T A NID BY CHR S -P d, -4. ITIEFY'; 1,144.08 OBIA Will 5340-4212-1- -lU QTANDBY 0 Lip y m4 f- -4 -2.32 TO -11 -TAI. PREFF" ill -IS i t,-11. rrrti w.1 4 704.3" TOTAL Dl-";:: Vc--.!'DOFR 341704.322 MTGS HP DCPA c 55 1 1 '51040 12 1 ./K/2001 ri ri vv 1 PA! MM=T CZ f -C fro—j.tjnp- -T —'- - -- D Um C c -Z 12 /04 /'200 1 1041 Cf.2r r-ohi-- E 6.5i. 34 12/0-4/2001 51050 DESTUAND -f-cf, pnm C-T..' '-q.- lul - LKA m .12' 10339 4 16.681- .681- /04 /04 112001 .51035 b5a 12'04,":'001 1 CI 3 i"f.. 65 0 381 2 1"C -4/200 ' - .5 I L -COTI-IIj 1 M,b P.;!;:E: 12/04 5 15 1033 65 14001 9 1 Lt UK, - 5104' PREv BAL I "JO 12110412001 z -ccr !-Otr4p g C, 6'12/04/2001 51050 A.- -A r1 I Tu 124. 2L 11 2 10'14112 051042 78-71 . IIEB 12 /0 2 ti 0 55 10 1 42' AlP -,PATO 2A 0349 'RTA%l TOTAHi- DUE Vit-111 DO o-s . "Tg TN 1555-9 TREE MA-lit-F.J OC'v 01 13 -9 S. Ci SIS p .20 pF. -P TOT" -0 U-1 n=:P ,UI rit ;.H Tr -P- T p. OAS rIe I UN DATE: 11/28/2001 12-23*28 FUrID/SECT-ACrT-pRn iECT- Ar' CCT MYRA WIDJA-jA 001 -2.3002 - ANNE WILLIAMS PAUL WIR16PT Y OSE imi I TE WATC .1 M5310 - EDP 7TP'P Z I I THES, 0015210-44ioo OUCHER REGISTER iiE THRU, LV047 001 j$ f-4 v 0 1 r- E DESCRIPTION 2076 PARK DEP REFUNI-0-PAN,ERA OTAL PREPAILIS OTAL VO'U'CHERS OTAI nUE VENDOC —N OTALVOUCHERS TOTAL DUE VENDOR 14 A/V SVCS-CNCL.,T/D,PC MT TOTAL PREPAIn TG'TA'i- VOILICHERE TOTAL DUE VENDOR 11 DrTorl IQ! --qs TAI -- wl L-17 EQ R"Ni --COOLS TO AL PRE AID MT -PHI TOTAL V0UCI'll ERES; LITAILDUEk'END!0 FLNIN Cohrli:- IL 0 fl-:-, 1. 0 1121 TOTAL fr'R E.P A I D TC,TY',LVOIIJCHERC- Ti DITAI DUE VEN' DR I REPnPT TOTAL PREPAIDS 0, z- L , OUCHD -,b.101 PAGE: 10, PREPAID WiDLIV, DATE L -HECK 50.00. firi 50.00 00 00 204.00 204.00 315.00 12/04/2001 51046 315. Cifv' 3 115. 00 19.60 00 - 0 19.60 130.00 .00 130.0-11 130.00 169,125 1 41675,496 .99 CITY COUNCIL TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manag &701 W TITLE: Treasurer's Statement - October 31, 2 RECOMMENDATION: Approve the October 2001, Treasurer's Statement. FINANCIAL IMPACT: No Fiscal Impact BACKGROUND: PREPARED REVIEWED Agenda # 6.4 Meeting Date: Dec. 4, 2001 AGENDA REPORT Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City Council's review and approval. This statement shows the cash balances for the various funds, with a breakdown of bank account balances, investment account balances and the effective yield earned from investments. Linda G. Magnuson, Finance Director Departrriekt Head Attachments: Treasurer's Statement Deputy City Manager CITY OF DIAMOND BAR TREASURER'S MONTHLY CASH STATEMENT October 31, 2001 JRANSFERS 1NDJNG— OALAN GENERALFUND X—: IZECEIPTS JP SBURSIEMMTS: I N: OUT ::: —BAL4N E 98,536.92 COMMUNITY ORG SUPPORT FD SUMMARY OF CASH DEMAND GENERAL ACCOUNT PAYROLL ACCOUNT CHANGEFUND TOTAL DEMAND DEPOSITS INVESTMEN US TREASURY Money Market Acct LOCAL AGENCY LIBRARY SERVICES FUND 98,000.29 1,107.02 570.39 98,536.92 COMMUNITY ORG SUPPORT FD 10,981.32 160-09 800-00 10,341.41 GAS TAX FUND 633,350.54 189,368.01 822,718.55 TRANSIT TX(PROPA) FD 1,153,370.54 113,251.12 108,239.23 1,158,382.43 TRANSIT TX (PROP C) FD 2,192,930.03 65,368.79 2,258,298.82 INTEGRATED WASTE MGT FD 384,162.13 47,433.40 26,457.61 405,137.92 AB2928-TR CONGESTION RELIEF FD 438,982.34 34,929.15 473,911.49 AIR QUALITY IMPRVMNT FD 212,541.82 2,293.17 378.81 214,456.18 TRAILS/ BIKEWAY A13821 FD 0.00 0.00 PARK & FACILITIES DEVEL. FD 2,336,741.66 26,062.64 2,362,804.30 COM DEV BLOCK GRANT FD 6,783.41 6,675.00 12,039.39 12,147.80 CITIZENS OPT -PUBLIC SAFETY FD 294,397.93 118,807.80 3,448.34 409,757.39 NARCOTICS ASSET SEIZURE FD 352,392.54 3,944.52 356,337.06 CA LAW ENFORCEMENT EQUIP PRGM 125,834.97 47,752.00 173,586.97 LANDSCAPE DIST #38 FD 676,678.67 7,796.44 5,226.60 679,248.51 LANDSCAPE DIST #39 FD 188,416.12 2,407.70 995.93 189,827.89 LANDSCAPE DIST #41 FD 371,392.19 4,304.78 4,104.64 371,592.33 GRAND AV CONST FUND 139,130.78 139,130.78 CAP IMPROVEMENT PRJ FD 90,027.50 3,498.81 57,615.93 35,910.38 SELF INSURANCE FUND 1,037,575.93 11,281.01 1,048,856.94 EQUIPMENT REPLACEMENT FUND 104,801.02 1,173.09 105 974.11 UIVIF'U I LK KtF'LAULMLN 11-UNU SUU.1b U/b.4b 4 bt5b.11 OTALS 29 533 258.83 W,718.922.17 W,318,084.30 0.00 $29,934,096.70 SUMMARY OF CASH DEMAND GENERAL $366,181.7 ACCOUNT PAYROLL 74,479.95 ACCOUNT 250.00 CHANGEFUND 500.00 TOTAL DEMAND DEPOSITS $371,411.7 INVESTMEN US TREASURY Money Market $423,377.95 Acct LOCAL AGENCY 29,139,307.03 TOTAL $29,562,684. TOTAL $29,934,096.70 Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. All funds are available fo withdrawal within 24 hours. Investment in the Local Agency Investment Fund is allowed under fhe City's formally adopted investment policy. As a secondary investment option, the City continues to maintain the US Treasury Sweep Account with Wells Fargo. Any excess funds are "swepfon a daily basis from fhe City's bank accounts and are invested overnight into an investmenpool of US Treasury Notes. Interest is credited to the City's bank account on a monthly basis L.A.I.F - Effective Yield for October 2001 3.785% Money Market - Effective Yield for October 2001 2.284% All investments are placed in accordance with the City of Diamond Bar's Investment Policy. The gVove summary prq—ides sufficient cash flow liquidity to meet the next six month's estipf4ted expenditur96,/ Linda C. Lowry, Treasurer CITY COUNCIL TO: Honorable Mayor and Members of the City Council FROM: Linda C. Lowry, City ManageW-- TITLE: Rejection of Claim- Liu Tang Chu (# S 109977 SWQ) Agenda MeetingDate Dec. 20101 AGENDA REPORT RECOMMENDATION: That the City Council reject the claim of Liu Tang Chu dated September 7, 2001. FINANCIAL IMPACT: None BACKGROUND: Carl Warren & Co., the claims administrator for the City and the California Joint Powers Insurance Authority (CJPIA), has reviewed the above referenced claim for root damage and has recommended rejection. Upon action by the City Council, appropriate notice shall be sent to the claimant and Carl Warren & Co. Nbvem'ber 13, 2001 TO: City of Diamond Bar ATTENTION: Tommye Cribbens, Assistant City Clerk RE: Claim Chu v. Diamond Bar Claimant Liu Tang Chu D/Event 8/28/01 Rec'd Y/Office 9/7/01 Our File S 109977 SWQ We have reviewed the above captioned claim and request that you take the action indicated below: * CLAIM REJECTION: Send a standard rejection letter to the claimant. Please provide us with a copy of the notice sent, as requested above. If you have any questions please contact the undersigned. Very truly yours CARL WARREN & COMPANY FtchcwdlD. M"quel cc: CJPIA Attn: Executive Director CARL WARREN & COO CLAIMS MANAGEMENT*CLAIMS ADJUSTERS 750 The City Drive' Ste 400 o Orange, CA 92868 Mail: P.O. Box 25180 o Santa Ana, Ca 92799-5180 Phone: (714) 740-7999 * (800) 572-6900' Fax: (714) 740-9412 CITY COUNCIL TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manage -r") Ibept,ev, TITLE: DEVELOPMENT CODE AMENDME4 NO. 2001-03 Agenda # ( 'o, 1— Meeting Date: Dec. 4, 2001 AGENDA REPORT RECOMMENDATION: It is recommended that the City Council approve second reading, by title only, and adopt Ordinance No. 04 (2001). FINANCIAL IMPACT: N/A BACKGROUND/ DISCUSSION: Ordinance No. 04 (2001) provides for amendments to the City's Development Code related to landscape maintenance and lot coverage standards. A public hearing on the City initiated amendments was conducted on November 20, 2001. First reading of the Ordinance occurred at the November 20, 2001 City Council meeting. Upon approval of second reading, the referenced amendments will be effective January 3, 2002. PREPARED A— J. Lung(/Iss--gFiate--I(anner Attachments: Ordinance No. 04 (2001) Ja4--DeStefan Deputy City Manager ORDINANCE NO. 4 (2001) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ADOPTING DEVELOPMENT CODE AMENDMENT NO. 2001- 03 AND AMENDING THE DIAMOND BAR MUNICIPAL CODE A. RECITALS. On July 25, 1995, the City of Diamond Bar adopted its General Plan. The General Plan establishes goals, objectives and strategies to implement the community's vision for its future. 2. On November 3, 1998, the City of Diamond Bar adopted a Development Code. Title 22 of the Diamond Bar Municipal Code contains the Development Code now currently applicable to the development applications within the City of Diamond Bar. 3. Administering the Development Code for almost three years demonstrated that certain clarifications and modifications are needed based on the City's experience. The City of Diamond Bar has determined that the following existing standards within the Development Code require clarification and/or modification: Article 11 Section 22.08.240, Table 2-4, Residential District General Development Standards; Article III Section 22.34.030.D., Single-family Standards; Section 22.34.040.E., Multi -family Standards; Section 22.42.060.B.10., Parcel coverage; Article V Section 22.68.030.B.1., Changes to, or expansion of, a structure; and Article VI Section 22.80.020. Definitions - "S" definition of site coverage. 4. The Planning Commission of the City of Diamond Bar on October 23, 2001 conducted duly noticed public hearings with regard to the Development Code amendments. The Planning Commission concluded the public hearings on October 23, 2001 and recommended approval of said amendments to the City Council. 5. Notification of the public hearing for consideration of Development Code Amendment No. 2001-03 was provided in the San Gabriel Valley Tribune and Inland Valley Daily Bulletin newspapers on October 30, 2001. Pursuant to Planning and Zoning Law Government Code Section 65091 (a)(3), if the number of property owners to whom a public hearing notice would be mailed is greater than 1,000, a local agency may provide notice by placing a display advertisement of at least one -eight page in at least one newspaper of general circulation. The City placed a one -eight page display advertisement in the above mentioned newspapers of general circulation. Furthermore, public notices were posted in nine public places (City Hall/South Coast Air Quality Management District, Diamond Bar Library, Country Hills Town Center Community Board, Vons/SavOn Community Board, Ralph's shopping center - Diamond Bar Boulevard, 21070 Golden Springs Drive - JoAnne Fabrics, 990 Diamond Bar Boulevard - Oak Tree Shopping Center, 1235 Diamond Bar 6. On November 20, 2001, the City Council of the City of Diamond Bar conducted a duly noticed public hearing with regard to the Development Code amendments. At that time, the City Council directed staff to prepare an ordinance approving the amendments to be presented to the Council on December 4, 2001 and continued the public hearing. On December 4, 2001, the public hearing was concluded. 7. Following due consideration of public testimony, staff analysis and the Planning Commission's recommendation, the City Council finds that the Development Code amendments set forth herein are consistent with the General Plan. 8. The City Council hereby finds that there is no substantial evidence that the Development Code amendments will have a significant effect on the environment and therefore Negative Declaration No. 2001-04 has been prepared, pursuant to the requirements of the California Environmental Quality Act (CEQA) of 1970, as amended, and guidelines promulgated thereunder, pursuant to Section 15070 of Article 19 of Chapter 3, Title 14 of the California Code of Regulations. 9. The City Council hereby specifically finds and determines that, having considered the record as a whole, including the finding set forth below, there is no evidence before this City Council that the Development Code amendments proposed herein will have the potential of an adverse effect on the wildlife resources or the habitat upon which the wildlife depends. Based upon substantial evidence, this City Council hereby rebuts the presumption of adverse effects contained in Section 753.5 (d) of Title 14 of the California Code of Regulations. B. Ordinance. NOW, THEREFORE, the City Council of the City of Diamond Bar does hereby ordain as follows: 1 Paragraph D. contained in Section 22.34.030, Property Maintenance Standards, Single- family Standards, Landscape maintenance of Article 111, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: 6 D. Landscape maintenance. Yards and setback areas shall be landscaped with lawn, trees, shrubs, or other plant material, and shall be permanently maintain in a neat and orderly manner and substantially free of weeds, debris and dead, diseased or dying vegetation, and broken or defective decorative elements of the landscaped area. Foliage in landscaped areas shall be mowed, groomed, trimmed, and pruned and adequately watered so as to maintain healthy growing condition so as not to detract from the appearance of the immediate neighborhood. Irrigation systems shall be maintained to prevent public health or safety hazards. 2. Paragraph E. contained in Section 22.34. 040, Property Maintenance, Standards, Multi- family Standards, Landscape maintenance of Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: E. Landscape maintenance. Yards and setback areas shall be landscaped with lawn, trees, shrubs, or other plant material, and shall be permanently maintained in a neat and orderly manner and substantially free of weeds, debris and dead, diseased or dying vegetation, (e.g., dead branches, palm fronds, lawns, etc.) and broken or defective decorative elements of the landscaped area. Foliage in landscaped areas shall be mowed, groomed, trimmed, and pruned adequately watered so as to maintain healthy growing condition so as not to detract from the appearance of the immediate neighborhood. Irrigation systems shall be maintained to prevent public health or safety hazards. 3. Residential Zoning District General Development Standards, Table 2-4 contained in Section 22.08.240, of Article 11, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: Requirements by Zoning District =00AW R UN Setbacks Required Lot Coveraae 1 30 percent 1 40 percent 1 40 4. Subsection 10., Paragraph B. contained in Section 22.42.060, Guest Houses, Parcel Coverage of Article 111, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: 10. Parcel coverage. The guest houses, along with the main dwelling and any other accessory structures, shall not exceed an overall parcel coverage of the 40 percent. 5. Subsection 1., Paragraph B. contained in Section 22.68.030, Restrictions on Nonconforming Structures, Changes to, or expansion of, a structure of Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: 1 . An addition or imProvement is less than 50 percent of the existing square footage 3 of all structures on site and lot coverage does not exceed 40 percent a,, listed in Table 2-4; 6. Paragraph "S" contained in Section 22.80.020., Definitions of Specialized Terms and Phrases of Article Vi, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: Site coverage. The percentage of total site area occupied by structures. Structures/building coverage includes the primary structure, all accessory structures (e.g., carports, garages, patio covers, sheds, trash dumpster enclosures, etc.) except tennis courts and pools/spas and architectural features (e.g., chimneys, balconies, decks above the first floor, porches, stairs, etc.). Structures/building coverage is measured from exterior wall to exterior wall. See Figures 6-8 (Site Coverage). PASSED, APPROVED AND ADOPTED THIS 20TH DAY OF NOVEMBER 2001, BY THE CITY COUNCIL OF THE CITY OF DIAMOND BAR. MAYO 1, Lynda Burgess, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Diamond Bar held on the day of 1 2001 and was finally passed at a regular meeting of the City Council of the City of Diamond Bar held on the day of 2001, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Lynda Burgess, City Clerk City of Diamond Agenda # <09 7 Meeting Date: December 4, 2001 CITY COUNCIL AGENDA REPORT TO: Honorable Mayor and Members o-, the City Council VIA: Linda C. Lowry, City Manag X7P'o TITLE: APPROVAL OF PAYMENT TO THAALNUT VALLEY WATER DISTRICT IN THE e AMOUNT OF $20,912.70 FOR THE INSTALLATION OF WATER METERS FOR THE BREA CANYON ROAD STREETSCAPE AND STREET IMPROVEMENT PROJECT. RECOMMENDATION: It is recommended that the City Council approve the payment. FINANCIAL IMPACT: Funds for this work are already included in the 2001/02 fiscal year budget. BACKGROUND: At its September 18, 2001 meeting, the City Council awarded a contract to the Griffith Company for the construction of the Brea Canyon Road Streetscape and Street Improvements. This project includes the installation of irrigation and landscape improvements from Fountain Springs to the southerly city limits. The irrigation system will require the installation of two water meters by the Walnut Valley Water District. Cost to install the meters will be $20,912.70. The City's Purchasing Ordinance- requires City Council approval of payments to a single vendor that exceed $15,000. PREPARED BY: Marsha Roa Community Services Assistant JaYnes DeStefa o Deputy City Maiiager CITY COUNCIL TO: Honorable Mayor and Members of the City Council 44 VIA: Linda C. Lowry, City Managqr--" Agenda # &-? Meeting Date: December 4, 2001 AGENDA REPORT TITLE: Award of Contract to Analytical Planning Services Inc. for Construction Management Services associated with the Senior/Community Center in an amount not -to -exceed $530,000 Recommendation It is recommended that the City Council award a contract to Analytical Planning Services Inc. for construction management services related to the construction of the Senior/Community Center (APSI) for an amount not -to -exceed $530,000. Budget Implication: Sufficient funds are available in the project budget for this expenditure, so no additional appropriation is required. However, the cost of this service is significantly higher than the original cost estimate provided by Gonzales Goodale Architects. As such, the overall project budget may need to be amended accordingly through either a mid -year budget adjustment or through the FY 2002-03 budget process. If the APSI contract is approved by the City Council, their first task will be to validate and revise, if necessary, the construction cost estimates previously provided by Gonzales Goodale Architects. This updated project cost information will be presented to the City Council in January 2002 and will be used to make adjustments to the design to conform to the previous budget or to amend the overall project budget, based on City Council direction. Background In October the City sent out the attached Request for Proposal to approximately thirty (30) construction management firms. The City received a total of fourteen (14) proposals. These proposals were reviewed by a committee of City staff comprised of Deputy City Manager Dave Doyle, Community Services Director Bob Rose, Public Works Director David Liu, and Building Official Dennis Tarango. These proposals were reviewed and evaluated based on the following criteria: 0 Understanding of work scope, as demonstrated by the thoroughness of the proposal; • Demonstrated professional skills and credentials of the staff to be assigned to the project; • Related experience and references/track record; • Quality of Proposal; • Approach to performing the specified services/work plan; • Fee After evaluating each of the proposals, the top four candidates were invited to interview with the selection committee. The top four candidates and their costs are identified below: Harris & Associates $926,970 Bovis $600,800 APSI $530,000 Swinerton $514,362 After the initial interview, APSI and Swinerton were invited to a secondary interview to further discuss their proposals and costs. After completion of all interviews, staff recommends awarding the contract to APSI based on the experience of the individuals assigned to our project, and the number of personnel as well as the number of man-hours dedicated to our project as compared to the other proposals. Discussion APSI is dedicating a number of qualified personnel to our project. The core team including the Project Manager, Construction Manager and administrative support personnel are the same individuals that recently completed the City of Costa Mesa Community Conter project. This was a project of similar size and scope as our project. Also, similar to our project, the Costa Mesa Community Center was partially funded through Community Development Block Grant (CDBG) funds. APSI was responsible for tracking and monitoring the use of those funds to ensure compliance with the guidelines governing those funds and was also responsible for compliance with all CDBG reporting requirements. Finally, APSI's proposal dedicates 5,600 man-hours and includes specialty positions such as Project Scheduler, Document Control Engineer and Sr. Cost Estimators. The Swinerton proposal dedicated The APSI's proposal assurnes a notice to proceed for construction management services being issued by the City in December 2001, construction commencing in August 2002, construction completed by November 2003, and two additional months of project close out. Construction management service fees are based on a number of factors but the primary factor is construction time. If there are unforeseen circumstances that extend the length of construction, additional compensation to the construction management firm may be required. However, if additional compensation is required, the City will negotiate to ensure the compensation is warranted and that the amount is fair and equitable. Any additional compensation will require City Council approval. At this time, it is not anticipated that any additional compensation will be required. K w Prepared By: Attachments 1. Request for Proposal - Construction Management Services 2. City/APSI Contract 3. APSI Proposal October 1, SUBJECT: REQUEST FOR PROPOSALS (RFP) FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE NEW COMMUNITY/SENIOR CENTER SUMMITRIDGE PARK To Interested Construction Management Firms: The City of Diamond Bar is inviting qualified firms to submit proposals for construction management services for the new Community/Senior Center at Summitridge Park. The attached RFP identifies the specific information and service levels required. To be eligible for consideration, interested firms must submit three (3) proposals to the City of Diamond Bar no later than Noon Thursday, October 11, 2001. All proposals should be addressed to: City of Diamond Bar 21825 East Copley Drive Diamond Bar, CA 91765-4177 ATTN.: David Doyle, Deputy City Manager Also enclosed is a copy of the sample consulting services agreement for your information. If you have any questions regarding this request, please contact me at david.doyle(a ci.diamond-bar.ca.us or at (909) 396-5666. Thank you for your participation in this process. Sincerely David Doyle Deputy City Manager Enclosure cc: Linda C. Lowry, City Manager James DeStefano, Deputy City Manager David G. Liu, Director of Public Works Bob Rose, Community A:T'At*'\A/A\/ CITY OF DIAMOND BAR REQUEST FOR PROPOSALS (RFP) FOR CONSTRUCTION MANAGEMENT SERVICES FOR COMM UNITY/SENIOR CENTER AT SUMMITRIDGE PARK TABLE OF CONTENTS Page I INTRODUCTION 11 BACKGROUND QUALIFICATIONS IV SCOPE OF SERVICES v PROPOSAL CONTENT/FORMAT............................................ 12 Technical Qualifications Proposal Cost Proposal vi PROPOSAL EVALUATION AND SELECTION ............................ 13 Vil APPENDIX Exhibit 1 - Site Map Exhibit 2 - Form of Agreement 1. INTRODUCTION The City of Diamond Bar is requesting proposals for Construction Management Services for a new Community/Senior Center. Services required range from pre to post construction over the course of the project. Further description of the required services for each phase of the project is included in the Scope of Services section of this Request for Proposal (RFP). Qualified Construction Managers are requested to respond to the items addressed in this RFP. The Project/Construction Management firm will oversee the City's interest in the construction and management of this capital project. A close working relationship between the Construction Manager and the architect, Gonzalez/Goodale Architects, is required during the design phase and construction of the project. The estimated schedule for this Request for Proposal is as follows: • Proposals Due October 11, 2001 Noon • Interview Firms week of October 15, 2001 • Negotiate and Finalize Contract week of October 30, 2001 The estimated schedule for the construction project is as follows: Phase I December 01 - Spring 02 Phase 11 Commencing Summer 02 Phase 111 30-90 days following completion of construction 2 11 BACKGROUND In 1998 the City of Diamond Bar created a citizen's task force comprised of twenty- eight (28) community members to consider the development of six different types of community facilities and to identify proposed locations for each type of facility. Ultimately, the task force identified the need for a community/senior center as the highest priority for the City, followed closely by a new library. The task force also identified several possible locations for the placement of the Comm unity/Senior Center and library. However, none of these locations were feasible either from an economic, political or construction point of view. Subsequently, the City of Diamond Bar acquired several hundred acres adjacent to Summitridge Park. Summitridge Park is located on the northwest corner of Summitridge Drive and Grand Avenue. The property is on the northern boundary of the park on Summitridge Drive. The City Council has identified this location for the proposed Community/SeniorCenter and library (site plan attached). In 2000 the City issued a Request for Proposals for architectural services to master plan the entire site, develop design/construction documents for the Community/Senior Center, and schematic design for the proposed library. Subsequently, the City awarded the architectural contract to Gonzales/Goodale Architects. Since then the City staff and the architects have been working closely to develop the appropriate site plan and design concepts. On September 4, 2001, the City Council approved the conceptual design and floor plan layout for the Community/Senior Center. Schematic design of the library has been completed. However, no further work will be completed regarding the library until issues related to funding the proposed project have been addressed. Although development of a certified building pad for the proposed library and construction During the preliminary design phase, it was discovered that the site has geo- technical issues that will need to be addressed. The construction budget includes funds to construct a shear key buttress on site. In addition, off site traffic improvements to Grand Avenue will be required to access the proposed roadway. The construction management firm will not be responsible for offsite improvements but will be responsible for the new access road within the project site. The sequencing and coordination of offsite improvements and new access road will be the responsibility of the Construction Management Firm. The Community/Senior Center project is now moving into the design development to be followed by the development of construction documents. It is anticipated that the construction contract will be awarded in July 2002, with construction commencing approximately 30 days later. It is envisioned that the construction management firm will provide prudent and cost effective recommendations in design development and construction to accelerate the As proposed the Community/Senior Center is 22,500 square feet and contains a 500 seat banquet area, warming kitchen, senior center, youth activity area, center, computer room, indoor/outdoor child play area, necessary support functions such as restrooms and storage areas as well as offices for City staff. The construction budget for the building is approximately $6 million with site prep costs including landscape and hardscape estimated to be $4 million - for a total project budget of approximately $10 million. The new access road within the site is included within the site prep costs. The City will fund this project through a variety of funding sources including the City's General Fund Reserves and Community Development Block Grant funds (CDBG). The Project Management firm will oversee the City's interest in the construction and management of this capital project. A close working relationship between the Construction Manager and the architect, Gonzalez/Goodale Architects, and City staff is required during the design phase and construction of the project. III QUALIFICATIONS The City of Diamond Bar is requesting interested Construction Managers respond to the following questions and provide the materials listed below. Construction Manager qualifications should be accompanied by a cover letter stating their interest in the project. A. General Name of the organization 2. History of the organization 3. Experience working with cities on projects of a similar scope, size and budget 4. Description of your understanding of the project and scope of services to be provided B. Construction Manager Experience 1. List ten public building projects your firm has been involved with of a similar size, scope and project budget, in the last five years, including the type of project and address 2. The name and location of two or three projects you would like us to visit 3. An outline of your firm's proposed organization and staffing, inclusive of resumes of key personnel who will be assigned to this project 4. Describe any past experience with a collaborative approach to the design phase (i.e., architect, landscape architect and engineers) 10 5. Identify individual that will bb atsigned this project and provide detailed resume including their experience in projects of a similar size and scope within the last 5 years C. References 1 . Public agency references for projects noted. 2. Appropriate financial statements IV SCOPE OF SERVICES Overvie The Scope of Service under this Request for Proposal is divided into the following phases generally described as follows: General Project Management Phase I Pre -Construction Phase 11 Construction Phase III Post Construction The Construction Manager will report to the David Doyle, Deputy City Manager. The scope of work under each phase of service is described below: GENERAL CONSTRUCTION MANAGEMENT Staff Assistance - The Construction Manager will provide technical and managerial staff assistance to the City of Diamond Bar for the specific tasks described hereunder for the project. The Construction Manager's responsibility is to coordinate and oversee all phases of the various disciplines necessary to construct the Community/Senior Center. The disciplines include, but are not limited to, civil engineering, architecture, landscape architecture, as well as the general building construction. Meetings - Organize, schedule, attend and record all program -related meetings. Reports - The Manager shall provide an on-site computer and program in order to increase the operational effectiveness of the management of the project. Reports shall be available to allow for immediate access to information regarding project scheduling, actual progress, status of submittals, change orders, and any other information deemed pertinent by the City. Document Control - Establish and maintain all related and relevant documentation, records, design data, drawings, CDBG funding/compliance records, and correspondence pertaining to the project. Cost Control - Under the direction of the City, e'stablish and implement cost monitoring and control procedures. Provide cost reports to the City monthly. Master Schedule - Prepare a master project schedule based on anticipated design and construction schedules, that integrates all reviews, approvals, or other action required by the City Council, City commissions, review agencies, and any other PHASE I - PRE CONSTRUCTION 1.2 Prooect Cost Estimates - Provide independent detailed cost estimates of construction cost for the project during the Design Development and Construction Document phases. 1.3 Value Engineering - Review designs during their development to ensure the most cost-effective design within guidelines provided by City. Advise on selection of materials, building systems and equipment and methods of project delivery. Provide recommendations on relative feasibility of construction methods, availability of materials and labor, time requirements for procurement, installation and construction, and factors related to cost including, but not limited to, costs of alternative designs or materials, preliminary budgets and possible economies of scale. 1.4 Review of Design Documents - Review the design documents and make recommendations to the City and Architect as to constructability, as to cost, sequencing, scheduling and time of construction, as to clarity, consistency and coordination of documentation among various disciplines. The recommendations resulting from such review will be provided to the City and Architect in writing and as notations on the design documents. 1.5 Bidding Document Pregaration - Review the General and Special Conditions of the specifications. Act as coordinator for the assembly and distribution of the project plans and specifications. 1.6 Contractor Scheduling Method - Together with the Architect, participate in contract specification development which require the contractor to utilize Critical Path Method scheduling and other management techniques in the interest of claims prevention and dispute resolution. 1.7 Prequalifyinq Bidders - Assist the City in developing lists of possible bidders and in pre -qualifying bidders. This service shall include the following: preparation and distribution of questionnaires; receiving and analyzing completed questionnaires; interviewing possible bidders, bonding agents and financial institutions; and preparing recommendations for the City. Prepare a general contractors bidders list. 1.8 Bidding Assistance - Work with City Project Team general contractors in establishing bidding schedules. Assist the Architect in issuing Bidding documents to Bidders. Conduct pre-bid conferences to familiarize Bidders with the Bidding Documents and management techniques and with any special 6 v systems, materials or methods. Assist thb Architect with the receipt of questions from Bidders, and with the issuance of Addenda. 1.9 Pre -Bid Conference - In conjunction with the City and Architect, participate in Pre-bid Conference. This conference shall be for the purpose of explaining the Project requirements to the bidders, including information concerning schedule requirements, time and cost control requirements, access requirements, administrative requirements and technical information. 1.10 Bid Protest - Assist in the review, evaluation and resolution of any protest filed by a bidder. 1.11 Bid Review - Prepare detailed bid tabulation, assist in review of bids for conformance to requirements, review and report on bidders acceptability. Make recommendation for award or rejection of bids. Assist with reference checks. 1.12 Pre -Award Conference - With the City and Architect, participate in pre -award conferences with successful Bidder. Advise the City on the acceptability of Subcontractors and material suppliers proposed by Contractors. PHASE 11 - CONSTRUCTION 2.1 Pre -Construction Conference - Organize, schedule, attend and record the preconstruction conference for the project prior to the start of any field activities. 2.2 On -Site Management and Insoection - Provide and maintain a management team of sufficient personnel on the Project site to provide contract administration as an agent of the City, and establish and implement coordination and communication procedures among City, Architect and Contractors. It is anticipated that daily on- site management will be required during construction. 2.3 Weekly Progress Meetincis - Organize, schedule and facilitate in weekly progress meetings. Record and distribute minutes to City Project Team. 2.4 Reports - Firm shall provide on-site computer and program in order to increase Fhe operational effectiveness of the management of the project. Reports shall be available to allow for immediate access to information regarding project scheduling, actual progress, status of submittals, change orders, and any other information deemed pertinent by the City Project Team. 2.5 Permits, Bonds and Insurance - Verify that the required permits, bonds and insurance, have been obtained and are kept current during the contract. These documents shall be forwarded to the City with a copy to the Architect. 2.6 Review of Reauests for Information, Shor) Drawinas, Samr)les & Other Submittals - Serve as initial contact for the Contractor's requests for information, shop drawings, samples and other submittals. Help determine the anticipated effect on compliance with the project requirements, the construction budget, and the Master Schedule. Forward to the Architect for review the request for clarification or interpretation, shop drawing, sample, or other submittal, along with the construction manager's comments. Review all submittals for constructability, cost, sequencing, scheduling and time of construction, clarity, consistency, and coordination. Receive from the Architect, and transmit to the Contractor, all information so received from the Architect. Maintain a log of all submittals and requests for clarification, and expedite processing and approval. 2.7 Progress Reports - Record the progress of the Project. Keep a daily log containing a record of weather, number of workers, work accomplished, problems encountered, and other similar relevant data as the City may require. Submit a monthly written report with photos summarizing the weekly reports to the City and the Architect. 2.8 Master Schedule Control - Consistent with the Project Construction Schedule issued with the Bidding Documents, and utilizing the Contractors' Construction Schedule, update the Master Project Schedule incorporating the activities of Contractor on the Project. 2.9 Photociraphs and Videos - Provide videotape and photographic documentation of project site prior to and during construction and submitted with the monthly written progress report. 2.10 Reiection of Work - Endeavor to guard the City against defects and deficiencies in the work. As appropriate, require special inspection or testing, or make recommendations to the Architect regarding special inspection or testing, of work not in accordance with the provisions of the Contract Documents whether or not such work be then fabricated, installed or completed. Subject to review and approval by the Architect, reject work which does not conform to the requirements of the Contract Documents. 2.11 Contract Non -Compliance - Endeavor to achieve satisfactory performance from the Contractor. Recommend courses of action to the City when requirements of a Contract are not being fulfilled, and the non-performing party will not take satisfactory corrective action. 2.12 Subsurface & Physical Conditions - Whenever the Contractor notifies the Construction Manager that a surface or subsurface condition at or contiguous to the site is encountered that differs from what the Contractor is entitled to rely upon or from what is indicated or referred to in the Contract Documents, or that may require a change in the Contract Documents, the Construction Manager shall notify the Architect. Receive from the Architect and transmit to the Contractor all information necessary. Design changes required to be responsive to the differing or changed condition and, if necessary, shall prepare a change order. 2.13 Manage Field Testing Services - Schedule and coordinate all special field testing services. 2.14 Manage Laboratory Testing Service'8 ;-- Sdhedule and manage all laboratory testing services. 2.15 Labor Compliance - Monitor Contractor's efforts in relation to all labor compliance requirements. Discuss all requirements with Contractor at preconstruction conference. Monitor and conduct employee interviews for labor compliance. Evaluate low bidder's proposal for good faith effort in meeting goals. Investigate all complaints regarding non-compliance. 2.16 Contractor's Safety Program - The Construction Manager shall require each Contractor that will perform work at the site to prepare and submit for review a safety program, as required by the Contract Documents. Review each safety program to determine that the programs of the Prime Contractor performing work at the site, as submitted, provide for coordination among the subcontractors of their respective safety programs. Notify Contractor of safety problems. Direct Contractor to suspend work if imminent hazard is not immediately remedied or a dangerous condition persists. Investigate all accidents. Gather all information relating to any accidents. Prepare accident reports. 2.17 Cost Accountinci - Revise and refine the approved estimate of Construction Cost, incorporate approved changes as they occur. Maintain cost accounting records on authorized additional work performed on the basis of actual costs of labor and materials, or other work requiring accounting records. 2.18 Certified Payroll and CDBG Reciulation Review - Review Contractor's certified payroll submittals for compliance with prevailing wage requirements. Review Contractor's compliance with CDBG reporting requirements. 2.19 Progress Payments - Review the payment applications submitted by the Contractor and determine whether the amount requested reflects the progress of the contractor's work. Make appropriate adjustments to each payment application and prepare and forward to the City a Progress Payment Report. The report shall state the total contract price, payments to date, current payment requested, retainage and actual amounts owed for the current period. 2.20 Change Order Preogration, Negotiation, and Processing - Establish, implement and coordinate systems for processing all contract change orders. Assist Architect as needed in preparation of independent cost estimate for all contract change orders. Assist City and Architect in negotiating all contract change orders with the Contractor. Expedite all change order requests in a timely manner in order to avoid any construction delays from any and all trades. Prepare contract change order document for execution by Contractor, Architect and City. 2.21 Change Order Reports -Periodically prepare and distribute to City Change Order Reports during the Construction Phase. The report shall list all City -approved change orders by number, a brief description of the change order work, the cost established in the change order and percent of completion of the change order work. N 2.22 Record Documents - Maintain at the Project site, on a current basis: a record copy of all Contracts, Drawings, Specifications, Addenda, Change Orders and other Modifications, in good order and marked to record all changes during construction; Shop Drawings; Product Data; Samples; submittals; purchases; materials; equipment; applicable handbooks; maintenance and operating manuals and instructions; other related documents and revisions which arise out of the Contracts or work. Maintain records, in duplicate, of principal building layout lines, elevations of the bottom of footings, floor levels and key site elevations certified by a qualified surveyor or professional engineer. Make all records available to the City and the Architect. At the completion of the Project, deliver such records to the Architect for the City. 2.23 Initial Start -Up -- With the Architect and the City's maintenance personnel, observe the Contractors' checkout of utilities, operational systems and equipment for readiness and assist in their initial start-up and testing. 2.24 Buildinci Inspections - All public works and building inspections required by City Codes will be provided for by the City of Diamond Bar. The Contractor shall be responsible for the scheduling of inspections. PHASE III - POST- CONSTRUCTION 3.1 Final Punchlist - The Construction Manager shall assist the Architect in preparing a punchlist. After the Architect certifies the Date of Substantial Completion of the Work, the Construction Manager shall coordinate the correction and completion of the work. 3.2 Final Inspection - Following the Architect's approval of a Certificate of Substantial Completion of the project or designated portion thereof, evaluate the completion of the work of the Contractor and make recommendations to the City when work is ready for final inspection. Assist the Architect in conducting final inspections. Secure and transmit to Architect, and then the City required guarantees, affidavits, release, bonds and waivers. Deliver all keys, manuals, record drawings and maintenance stocks to the City. 3.3 Ooeration and Maintenance Manuals - Coordinate the Contractor's submission of operation and maintenance manuals required under the contract. Ensure all manuals are bound, indexed and complete in all respects. 3.4 Closeout Documentation - Specific attention to be paid to closeout documents, including, but not limited to the following: all disciplines' Record Drawings; Unconditional Lien Waivers from subcontractors, suppliers and vendors; list of contractor and subcontractor with addresses, telephone numbers, and contact person; Final Lien Waiver from General Contractor, all warranties and/or guarantees, equipment manuals and maintenance schedules for all related equipment; Certificate of Substantial Completion; copies of all permit inspections by City Building Inspectors, Occupancy Permit, Final Completion and Notification of Acceptance. i A 3.5 Final Payment - Make recommendat'io"n to City regarding Contractor's final progress payment request. Prepare final progress payment report for submission to City. 3.6 Final Reoort - Provide City with a project final report that includes the following: A financial summary of the construction contracts, change orders, architectural services, project management services and direct purchase items. A summary of project change orders. A construction summary and schedule review. A summary of final acceptance. ADDITIONAL SERVICES Testify as necessary in connection with any public hearing, arbitration, or legal proceeding with regard to the project. t v PROPOSAL CONTENT/FORMAT The consultant shall submit technical proposal and detailed cost proposal in separate sealed envelopes. Technical Qualifications Proposal The technical qualifications portion of the proposal shall include the following: • Experience of the firm in performing the requested scope of services, specifically referring to experience in similar public agency projects over the past five years; • A listing of references that may be contacted regarding the firm's experience including descriptions of previous projects, name of agency, addresses, and telephone numbers of individuals that are familiar with firm's services on these projects; • The name and location of three (3) projects you would like the City to visit; • Identification of staff capabilities to perform the requested services, including a description of your firm's present activities and availability to accomplish the required services; • Organization chart of staff to be assigned to project; include names, titles, responsibilities and resumes of key personnel including projects of a similar size and scope they have been involved with in the last 5 years. Include percentage of their time devoted to this project. • The proposed Agreement between the City and the selected firm is included as Exhibit No. 2 of this Request for Proposals. The proposer shall state that the Agreement has been reviewed and provide a statement that all terms and conditions outlined in the Agreement are acceptable. Cost Proposal The proposal shall include separate cost determinations which contain the following information: Hourly billing rates for the various levels of staff who will participate in the project, along with projected hours to perform each phase of the scope of services and the related work to complete the requirements of each phase; Cost breakdown for each service within each phase. Specific cost break for each phase. A maximum not to exceed fee to be charged to provide each phase of the scope of services; Phases 1, 11, III. A grand total of all fees to be charged for completion of all phases of the project. Separate list of reimbursable expenses including rates. vi PROPOSAL EVALUATION AND SELECTION The Technical Qualifications Proposal and the Cost Proposal must be sealed separately and addressed to David Doyle, Deputy City Manager, City of Diamond Bar, 21825 E. Copley Drive, Diamond Bar, CA 91765, and received before Noon, October 11, 2001. No postmarks or faxes will be accepted. The qualifications proposal will be evaluated by a Review Committee based on the following criteria: • Understanding of work scope, as demonstrated by the thoroughness of the proposal; • Demonstrated professional skills and credentials of the staff to be assigned to the project; • Related experience and refe re nces/t rack record; • Quality of Proposal; • Approach to performing the specified services/work plan; • Fee o The Proposer's comments on the The proposals shall be ranked according to the qualifications -based selection criteria. Interviews may be conducted with the top-ranked proposers. The firm ranked as the most qualified to provide the requested services may be invited to negotiate a final agreement. If an agreement is not reached, negotiations may be terminated and commenced with the next most qualified proposer. The City will not open Cost Proposals until the Technical Qualification Proposals have been ranked. The City reserves the right to reduce or revise elements of the scope of work prior to the award of any contract. Furthermore, the City reserves the right to reject any or all proposals submitted; and no representation is made hereby that any contract will be awarded pursuant to this Request for Proposal, or otherwise. All costs incurred in the preparation of the proposal, in the submission of additional information and/or in any other aspect of a proposal prior to the award of a written contract will be borne by the proposer. 1 CONTRACTING SERVICES AGREEMENT This Agreement is made and entered into this fourth day of December 2001 by and between the City of Diamond Bar, a municipal corporation ("City") and Analytical Planning Services, Inc. (APSI), ("Contractor"). RECITALS A. City desires to utilize the services of Contractor as an independent contractor to provide contracting services to City as set forth in Exhibit "A", the City's Request for Proposals dated October 1, 2001. B. Contractor represents that it is fully qualified to perfortn such contracting services by virtue of its experience and the training, education and expertise of its principals and employees. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: 1. Contractor's Services. A. Scope of Services. The nature and scope of the specific services to be performed by Contractor are as described in Exhibit "B" the Contractor's Response, dated October 10, 2001 to the City's Request for Proposals. B. Level of Services/Time of Performance. The level of and time of the specific services to be performed by Contractor are as set forth in Exhibit "B." 2. Term of Agreement. This Contract shall take effect December 2001, and shall continue until Janua!V 31, 2004 unless earlier terminated pursuant to the provisions herein. 3. Compensation. City agrees to compensate Contractor for each service which Contractor performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B." Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Contractor pursuant to this Agreement shall not exceed ($530,000). 4. General Terms and Conditions. In the event of any inconsistency between the provisions of this Agreement and Contractor's proposal, the provisions of this Agreement shall control. 5. Addresses. City: City Manager Contractor: APSI City of Diamond Bar 15707 Rockfield 21825 East Copley Drive Suite 225 Diamond Bar, CA 91765-4177 Irvine, CA 92618 6. Status as Independent Contractor. A. Contractor is, and shall at all times remain as to City, a wholly independent contractor. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor's employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Contractor agrees to pay all required taxes on amounts paid to Contractor under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Contractor and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Contractor, then Contractor agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Contractor shall fully comply with the workers' compensation law regarding Contractor and Contractor's employees. Contractor further agrees to indemnify and hold City harmless from any failure of Contractor to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. 7. Standard of Performance. Contractor shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions. 8. Indemnification. Contractor agrees to indemnify the City, its officers, agents, volunteers, employees, and attorneys against, and will hold and save them and each of them harmless from, and all actions, claims, damages to persons or property, penalties, obligations, or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of the acts, errors or omissions of Contractor, its agents, employees, subcontractors, or invitees, including each person or entity responsible for the provision of services hereunder. In the event there is more than one person or entity named in the Agreement as a Contractor, then all obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several. 9. Insurance. Contractor shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company admitted to do business in California and approved by the City (1) a policy or policies of broad -form 1 comprehensive general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Contractor, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00; (3) automotive liability insurance, with minimum combined single limits coverage of $500,000.00; (4) professional liability insurance (errors and omissions) to cover or partially cover damages that may be the result of errors, omissions, or negligent acts of Contractor, in an amount of not less than $1,000,000 per occurrence; and (5) worker's compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. City, its officers, employees, attorneys, and volunteers shall be named as additional insureds on the policy(ies) as to comprehensive general liability, property damage, and automotive liability. The policy(ies) as to comprehensive general A. All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof. Contractor agrees that it will not cancel, reduce or otherwise modify the insurance coverage. B. All policies of insurance shall cover the obligations of Contractor pursuant to the terms of this Agreement; shall be issued by an insurance company which is admitted to do business in the State of California or which is approved in writing by the City; and shall be placed with a current A.M. Best's rating of no less that A VII. C. Contractor shall submit to City (1) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, and (2) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less that one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement", or a substantially similar form which the City has agreed in writing 10. Confidentiality. Contractor in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Contractor covenants that all data, documents, discussion, or other information developed or received by Contractor or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contractor without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Contractor's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Contractor prepares reports of a proprietary nature specifically for and in 11. Ownership of Materials. All materials provided by Contractor in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. 12. Conflict of Interest. A. Contractor covenants that it presently has no interest and shall not acquire any interest, director or indirect, which may be affected by the services to be performed by Contractor under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Contractor further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Contractor shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Contractor covenants not t ' o give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Contractor's covenant under this section shall survive the termination of this Agreement. 13. Termination. Either party may terminate this Agreement with or without cause upon fifteen (15) days' written notice to the other party. However, Contractor shall not terminate this Agreement during the provision of services on a particular project. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Contractor for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Contractor shall discontinue performing services. 14. Personnel. Contractor represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Contractor or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Contractor reserves the right to determine the assignment of its own employees to the performance of Contractor's services under this Agreement, but City reserves the right, for good cause, to require Contractor to exclude any employee from performing services on City's premises. 15. Non -Discrimination and Equal Employment Opportunity. A. Contractor shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or 0 K 1- le%ni termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Contractor will, in all solicitations or advertisements for employees placed by or on behalf of Contractor state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Contractor will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 16. Assignment. Contractor shall not assign or transfer any interest in this Agreement nor the performance of any of Contractor's obligations hereunder, without the prior written consent of City, and any attempt by Contractor to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no eff ect. 17. Performance Evaluation. For any contract in effect for twelve months or longer, a written annual administrative performance evaluation shall be required within ninety (90) days of the first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement. The work product required by this Agreement shall be utilized as the basis for review, and any comments or complaints received by City during the review period, either orally or in writing, shall be considered. City shall meet with Contractor prior to preparing the written report. If any noncompliance with the Agreement is found, City may direct Contractor to correct the inadequacies, or, in the alternative, may terminate this Agreement as provided herein. 18. Compliance with Laws. Contractor shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Contractor constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Contractor, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 20. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and Contractors. 21. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. 22. Governing Law. This Contract shall be interpreted, construed and enforced in accordance with the laws of the State of California. 23. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 24. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represent the entire and integrated agreement between Contractor and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk. 25. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. It City" ATTEST: By. CITY OF DIAMOND BAR By Lynda Burgess, City Clerk Robert S. Huff, Mayor Approved as to form: By: City Attorney "CONTRACTOR" By Its: 1.1 iff ADDITIONAL INSURED ENDORSEMENT COMPREHENSIVE GENERAL LIABILITY Name and address of named insured ("Named Insured'): Name and address of Insurance Company ("Company'): General description of agreement(s), permit(s), license(s), andlor activity(ies) insured. Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the "Policy") or in any endorsement now or hereafter attached thereto, it is agreed as follows: 1 . The ("Public Agency"), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the "Additional Insureds") under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy. 2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy. 3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought except with respect to the limits of the Company's liability. 4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall covered as third -party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company's limits of liability as provided under the policy. J-7 ADDITIONAL INSURED ENDORSEMENT COMPREHENSIVE GENERAL LIABILITY 1 5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained in or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the 6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non -renewal except after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereof. In the event of Company's failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement. 7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional 8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance. 9. This endorsement and all notices given hereunder shall be sent to Public Agency at: 10. Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached. TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF THIS ENDORSEMENT ATTACHES FROM/TO LIABILITY 11. Scheduled items or locations —re to be identified on an attached sheet. The following inclusions relate to the above coverages. Includes: EI Contractual Liability EI Owners/Landlords/Tenants EI Man ufactu rers/Contractors EI Products/Completed Operations EI Broad Form Property Damage [I Extended Bodily Injury EI Explosion Hazard EI Collapse Hazard 11 Underground Property Damage EI Pollution Liability EI Liquor Liability EI EI Broad Form Comprehensive EI General Liability Endorsement E I 12. A EI deductible or EI self-insured retention (check one) of Lapplies to all coverage(s) except: (if none, so state). The deductible is applicable EI per claim or EI per occurrence (check one). 13. This is an 11 occurrence or EI claims made policy (check one). 14. This endorsement is effective on forms a at 12:01 A.M. and part of Policy Number 1, (print name), hereby declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company. Executed )19, Phone No.: (_) N Signature of Authorized Representative (Original signature only, no facsimile signature or initialed signature accepted) Z ADDITIONAL INSURED ENDORSEMENT AUTOMOBILE LIABILITY Name and address of named insured ("Named Insured'q: Name and address of Insurance Company ("Company'): General description of agreement(s), permit(s), license(s), andlor activity(ies) insured: Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the "Policy") or in any endorsement now or hereafter attached thereto, it is agreed as follows: 1 . The ("Public Agency"), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the "Additional Insureds") under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy. 2. The insurance coverages afforded the Additional . Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy. 3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought except with respect to the limits of the Company's liability. 4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall covered as third -party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company's limits of liability as provided under the policy. J-10 ADDITIONAL INSURED ENDORSEMENT COMPREHENSIVE GENERAL LIABILITY 5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds. 6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non -renewal except after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereto. In the event of Company's failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice 7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds. 8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance. 9. This endorsement and all notices given hereunder shall be sent to Public Agency at: City of Diamond Bar 21825 E. Copley Drive Diamond Bar, CA 10. Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached. TYPE OF COVERAGES TO WHICH POLICY LIMITS OF THIS ENDORSEMENT ATTACHES FROM/TO LIABILITY ,J_ ADDITIONAL INSURED ENDORSEMENT AUTOMOBILE LIABILITY 11. Scheduled items or locations are to be identified on an attached sheet. The following inclusions relate to the above coverages. Includes: EI Any Automobiles 11 All Owned Automobiles EI Non -owned Automobiles 11 Hired Automobiles 11 Scheduled Automobiles 11 Garage Coverage EI Truckers Coverage 11 Motor Carrier Act 11 Bus Regulatory Reform Act EI Public Livery Coverage 11 1 12. A 11 deductible or 11 self-insured retention (check one) of Lapplies to all coverage(s) except: ' (if none, so state). The deductible is applicable EI per claim or EI per occurrence (check one)., 13. This is an EI occurrence or 11 claims made policy (check one). 14. This endorsement is effective on at 12:01 A.M. and forms a part of Policy Number 1, , (print name), hereby declare under penalty of perjury under the laws of the State of California, that I have the autho(ity to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company. Executed 20 Phone No.: (_) Signature of Authorized Representative (Original signature only; no facsimile signature or initialed signature accepted) J-12 ADDITIONAL INSURED ENDORSEMENT AUTOMOBILE LIABILITY •ri ADDITIONAL INSURED ENDORSEMENT EXCESS LIABILITY Name and address of named insured ("Named Insured'): Name and address of Insurance Company ("Company): General description of agreement(s), permit(s), license(s), andlor activity(ies) insured. Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the "Policy") or in any endorsement now or hereafter attached thereto, it is agreed as follows: 1 . The ("Public Agency"), its elected officials, office volunteers are additional insureds (the above referred to as the "Additional Insureds") under described generally above with regard to oper Named Insured. The Additional Insureds h premiums or assessments under the Policy. rs, attorneys, agents, employees, and named additional insureds are hereafter the Policy in relation to those activities ations performed by or on behalf of the ive no liability for the payment of any 2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy. 3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought except with respect to the limits of the Company's liability. 4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall covered as third -party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company's limits of liability as provided under the policy. J-1 3 ADDITIONAL INSURED ENDORSEMENT COMPREHENSIVE GENERAL LIABILITY 5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained in or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds. 6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non -renewal except after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereto. In the event of Company's failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement. 7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds. 8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance. 9. This endorsement and all notices given hereunder shall be sent to Public Agency at: City of Diamond Bar 21825 E. Copley Drive Diamond Bar, CA 10. Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached. TYPE OF COVERAGES TO WHICH POLICY LIMITS OF THIS ENDORSEMENT ATTACHES FROM/TO LIABILITY Ei Following Form [i Umbrella Liability 11 J-14 ADDITIONAL INSURED ENDORSEMENT EXCESS LIABILITY 0-1 11. Applicable underlying coverages: INSURANCE COMPANY POLICY NO. AMOUNT 12. The following inclusions, exclusions, extensions or specific provisions relate to the above coverages: 13. A EI deductible or [I self-insured retention (check one) of $ applies to all coverage(s) except: -(if none, so state). The deductible is applicable 11 per claim or 11 per occurrence (check one). 13. This is an 11 occurrence or 11 claims made policy (check one). 14. This endorsement is effective on part of at 12:01 A.M. and forms a Policy Number 1, (print name), hereby declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company. Executed 20 Phone No.:( Signature of Authorized Representative (original signature only, no facsimile signature or initialed signature accepted) J-1 5 ADDITIONAL INSURED ENDORSEMENT EXCESS LIABILITY -the N ew, ge-:Pcark- k sj, u-,-~" Construction Managemen Senior/ ni 'ty Center," Analytical Planning Services, Inc. 15707 Rockfield, Suite 225 Irvine, CA 92618 (949) 707-5956 (949) 707-5953 Fax Contact: Jay Losak, P.E., PMP Vice President October 10, David Doyle, Deputy City Manager City of Diamond Bar 21825 East Copley Drive Diamond Bar, CA 9 1765-4177 RE: Construction Management Services for the New Senior/Community Center Summitridge Park Dear Mr. Doyle: Thank you for the opportunity to submit our Proposal to provide Project Management/ Construction Management services for the Summitridge Community Center. Analytical Planning Services, Inc. (APSI) is very active in working with agencies throughout California with similar needs as your City. It is our belief that when we enter into an arrangement with a new client, we will do everything possible to provide quality services and to develop a long-term relationship. As you will see from our experience, many of our clients have used us repeatedly to augment their staff and have built trusting relationships with our firm. This is our goal for the City of Diamond Bar. APSI is mindful of the need to integrate with the City and the City's Architect to create a Team approach to this project. We have been very successful in creating an open Team atmosphere on our current City of Costa Mesa Downtown Recreation Center. In addition to the Costa Mesa project, APSI has recently completed similar projects for the Universities of California, Irvine and Los Angeles. All three of these projects have been included a potential sites for the City to visit to ascertain the quality of the projects we undertake and the services we provide. APSI has commifted a very experienced Team to the City of Diamond Bar. This is the same Team who is just completing the Recreation Center for the City of Costa Mesa. That building is being dedicated October 13 th , 2001 and the Team will be closing out the project within the next month. This Team consists of Jay Losak, Project Manager; Mike Sanders, Construction Manager; Andrea Millard, Community Development Block Grant/Certified Payroll; and support staff as needed from our Corporate office. The Management Team brings proven experience in guiding projects through design and construction and has experience with projects funded through HUD. Thank you for the opportunity to submit our Proposal. Having worked with other local agencies on similar projects and having our Corporate office within 35 minutes from the City's offices makes this a very interesting assignment and one in which we are sincerely interested in working with the City on. If you have any questions, please feel free to contact me at (949) 707-5956. Sincerely Analytical Planning Services, Inc. Jay Losak, P.E., PMP Vice President 14 Introduction) A-1 Table of Contents Analytical Planning Services, Inc. A-1 A. GENERAL Services Provided A-2 Project Team Organization A-3 Organization Cha A-4 Resumes A-5 Project Approach A-1 0 Introduction A-10 Project Delivery Plan A-1 0 Design Phase A-1 3 Bid & Award Phase A-1 3 Construction Phase A-14 Project Understand i ng/Key Issues A-1 5 Procurement Strategy to Accelerate the Project Schedule A-15 Safety for Occupants of the Neighborhood and Par A-1 5 Compliance with Federal Funding Requirements A-1 6 Geotechnical Issues A-16 Site Access A-1 6 B. CONSTRUCTION MANAGER EXPERIENCE B-1 Introduction B-1 Experience with Similar Type Projects B-1 -xperience with Project Management/Construction Management Projects B-1 Representative Projects B-1 Facility Experience B-1 Federal Funding Experience B-2 Projects To Visit B-1 1 C. REFERENCES C-1 Letters of Commendation C-2 D. AGREEMENT D-1 E. FINANCIAL STATEMENT E-1 APPENDIX Project Approach/Scope of Services Analytical Planning Services, Inc. TOC -1 City of Diamond Bar City of Diamond Bar Section A - General Analytical Planning Services, Inc. (APSI) is pleased to provide INTF ODUCTION the City of Diamond Bar with a Team of professionals to provide projeeVconstruction management services. This Team is well qualified to provide the required services and have experience in managing assignments from design through construction. A key factor in forming this Team was the knowledge of the financial constraint the City has on this assignment. We are fully aware of the need to complete this project on or under budget. This is why it is critical to hire a firm and a Team who understand how to manage a project from design and how t put in place the tools needed to successfully manage this project. APSI has developed the procedures needed to monitor the design professionals and work with them through value engineering and constructibility reviews to design this building to meet the requirements of the City while maintaining the budget. The remainder of this section is devoted to introducing APSI, the management team and providing the City with our understanding and project approach to this assignment. ANALYTICAL Since its establishment in 1990, APSI has been a leader in PLANNING providing scheduling, estimating, document control and claims SERVICES, INC. analysis services to the construction industry. These are the foundation building blocks for a high quality program/construction management firm. Having excelled in these areas, it was a natural progression to add full management services. This progression started in the mid 1990s at the encouragement of our clients, and has become the main focus for the firm. We have seen a steady growth in our Program/Construction Management practice within the public sector and are commifted to continuing this growth b specializing in state-of-the-art services on public works projects. Client satisfaction is a primary goal at APSI. That is why Mr. Apte, President of APSI, personally provides consistent oversight to all our clients. We believe in order to meet the challenges of managing a project from design through construction, our Managers must be able to establish and maintain open lines of communication with all parties involved. A-1 City of Diamond Bar Section A - General This has proven essential not only in maintaining the project schedule, but also in resolving situations that arise throughout the course of the project that, if left alone, end up as a claim against our client. APSI strongly believes that resolving these problems in an expedient manner is the best approach for all parties involved. Services APSI provides a Wide range of services to our clients in Provided management and project controls. As management professionals, our services range from assisting clients during the design phases through construction and into occupancy. Below is a brief list of services we can provide the City of Diamond Bar: Program Management Master Plan Scheduling Cash Flow Analysis/Funding Requirements Conceptual Estimating > Management of A/E Consultants Management of Environmental Consultants Construction Management )—> Pre -Construction Services > Project Coordination > Cost Controls > Schedule Management > Contract Modification Control > Document Control > Progress Reporting > Claims Avoidance > Project Close -Out Scheduling );;- Pre -Scheduling Meeting > Preliminary Schedule Review > Baseline Schedule Review > Monthly Updates > Revisions > Recovery Schedule > Delay Analysis > Mitigation Measures A-2 City of Diamond Bar Section A - General Claims Analysis Time Impact Analysis Cost Analysis Cause and Effect Analysis Cost and Schedule Integration Determine Entitlement Provide Expert Witness Prepare Court Ready Examples Estimating )0, Quantity Take -Offs Pre Bid Estimates Change Orders Analysis Document Control State -of -the -Art Computerized Document Control Software Develop Master File System. Establish Front End Procedures for Document Management. > Provide Effect Project Close-out Procedures > Ability to Link Documents within the System for Future Claims Issues > Overall Coordination of Administrative Procedures Between the Team and Contractors PROJECT TEAM The key to the success of any construction management firm is ORGANIZATION its ability to provide superior service to its clients at a fair and reasonable price. Furthermore, to build a long-term relationship with a client it must demonstrate a continuous commitment to the client's goals and develop a reputation for responsiveness, integrity and professionalism at all levels of the clients' organization. At APSI we believe service is our business and we serve our clients through our employees. In Section C, we have included a list of references and Lefters of Commendation. We encourage you to contact these individuals to verify our total commitment. APSI takes pride in the team we have put together. We feel that they meet and exceed the requirements set forth in the RFQ. This management team consists of Jay Losak, Project Manager and Mike Sanders, Construction Manager. We present this team to the City based on their experience in successfully constructing community/recreation centers and A-3 City of Diamond Bar Section A - General their proven working relationship on previous construction management assignments. Additional Support Services) In addition, both bring expertise in managing projects from design through construction and bring the proven skill sets to keep this project moving forward. The working relationship that has been formed between Mr. Losak and Mr. Sanders coupled with their experience in all City of Diamond Bar aspects of managing a project of this nature 4W Dave Doyle will prove to be Deputy City Manager invaluable to the City. The Organization Chart delineates the Team responsibilities. Resumes for Mr. Losak Ashok Apte and Mr. Sanders follow Principal -in -Charge on the next pages. Mike Sandersi Ron Myers Constructability Reviews Jay Losak, RE., PMP Project Manager/ Point of Contact On-site Construction Home Ofr Manager Rick Hentschel ce Value Engineering Mario Bustillos, PMP, CCE Scheduling M K r amey Andrea Millard Estimatin Nilson Jacob IericaliCertified Payroll Document Control DBG Issues City of Diamond Bar Section A - General Mr. Apte has over 38 years of experience in the planning and Ashok Apte management of all types of design and construction projects i Principal -in -Charge both the public and private sectors. His experience ran e from the planning and construction of water and wastewater Education: treatment plants to large-scale commercial and industrial B.S., Civil Eng., Univ. centers. He has in-depth experience in construction strategy of Poona India development, material and labor requirements planning, Affiliations: scheduling, estimating, cost control and contract American Society of administration. Mr. A to has used and is familiar with a wide Civil Engineers variety of techniques to monitor and improve project Pro ect Management erformance and to ensure availability of information for time) Institute problem recognition and decision-making. The opportunity o participation in diverse projects, from inception to occupancy Estimated and beyond, has given Mr. A to a definite perspective o Participation: construction projects. Relevant experience includes: Mr. A to will b actively involved in Men's Gym Staging Building, UCLA - Principal overseeing oversight at no charge the construction of a 32,000 square foot, two-story addition t to the City. the existing Wooden Center. The building is located on top 0 an underground parking structure with the 1 s' floor constructe Years Exp.: 38 of poured in-place concrete and the 2nd floor structural steel Years with APSI: 11 beams. It will be used to house offices, work out rooms and locker rooms during the seismic retrofit to the Men's Gym. Due to this, the building is being partially funded through "APSI and theit FEMA. personnel have don an exemplarviob o City of Los Angeles Library Bond Program - APSI's Project committinc Manager responsible for working with the City of Los Angeles themselves to thE as an extension of City staff to provide Program service needs of UCLA anc throughout the design and construction of libraries. Th the challenges of thE ro ram includes $178.3 million to provide for the construction project. of 4 new libraries; 10 replacement libraries on new sites; 10 replacement libraries on existing sites; and The personai renovation lexpansion of existing libraries and parking facilities. commitment of APS top management t U.S. GSA Federal Child Care Facility. Principal overseein this roject and UCLAI construction management services for the Federal Child Car is refreshing anc Center. This project consisted of 2 buildings totaling 10,98 deeply appreciated square-feet, a parking lot for 7 cars, a child's playground area Thomas P. LaVannE and sidewalk and street improvements. Each of the 2 Director of Constructior buildings have concrete slab foundations and are of wood ServiceE framed construction. Building 'A' is a 2 -story structure and has UCLA rooms for infant care, office space, kitchen and laundry RE: Wooden Centelfacilities. Building 'B' is a 1 -story structure with rooms for Expansiol toddlers and preschool children. A-5 City of Diamond Bar Section A - General Mr. Jay Losak, will serve as the Project Manager/Point Jay Losak P PM Contact and oversee the quality of our Program Management Project Managet Manage Team. Mr. Losak brings to the team extensive experience in managing rojects for public agencies. This ex erienc Education: encompasses the management of projects from design M.B.A., National through construction. He is characterized as a very hands on University, Irvine Manager and dedicates his time and the company's resource B.S., Civil Eng., Stat to successfully complete each assignment. University of New York at Buffalo Costa Mesa Downtown Recreation Center - Principal-in- rinci al-inChar Charge e for the construction management of the $4 million Registrations: recreation center. The facility includes a gymnasium Professional Civill 11 Engineer, CA #03842 gymnastics room, multi-purpose rooms, kitchen, locker Project Management rooms/showers and an Olympic size swimming pool. Professional, #0444 CaliforniaStudent Contractor Recreation Center for the University of California, License #778640 Irvine. Project Manager for the $18 million recreation center project. Worked as an extension of University staff on this Affiliations: design/build project which included workout rooms, office Project Management space and an Olympic size pool. Institut American Society oi Orange County Public Law Libra - Project Manage! Civil Engineers American Institute o overseeing the Program Management Team for the expansion Steel Construction and renovation of the Public Law Library. This assignment includes managing the A/E Team throughout the design Estimated process and overseeing the construction of the various Participation: phases. Design: 25% Bid & Award: 25% Foothill Transit Authority - APSI Project Manager as part o Construction: 12% the Program/Construction Management Team for a new operations and maintenance facility for the Foothill Transit Years Exp.: 24 Authority. Managing the assignment from design through Years with APSI: construction. The project consists of a 30,000 sf bus maintenance building, 11,000 sf warehouse building, a 12,00 sf operations/administration building, a 4,000 sf bus wash building and a 6,000 sf bus fueling facility. The total construction cost is estimated at $20 million. Rancho Cucamonga Police Station Renovation and Addition - APSI Project Manager as part of the Program/Construction Management Team overseeing the design and construction of the seismic retrofit and renovation to the police facility. The project consists of managing the A-6 City of Diamond Bar Section A - General "My personal experience includes working with Jay Losak and his staff on 3 projects. This includes our current work on the Student Recreation Center and recent work on the Crawford Hall Pool Renovation and the Gillespie Neuroscience Research Facility. Throughout the course of these projects, APSI has performed admirably and represented the campus in a Professional manner. have experienced APS/'s services to be of the highest quality in aff situations. " Samara Larson Project Manager uci RE: Student Recreation Center design, assisting in the selection of the General Contractor and providing construction management. Ackerman Student Union - Project Manager for a $14 million renovation and seismic upgrade to the student union for UCLA. This project had Federal Funding from FEMA. Crawford Hall Pool - Project Manager for the $3 million Olympic size Pool Replacement Project. Extension of staff services on this design/build project which included the construction of a pool facility, improvements to the locker facilities, and hardscape improvements. Neuroscience Laboratory & Annex Building for the University of California, Irvine. Project Manager for this $16 million design/build medical research facility for the University of California, Irvine. This is a 4 -story reinforced concrete structure with one additional level below grade. Plans also called for a complete interior build -out including installation of all lab equipment, medical gas piping and specialized research equipment. Academic Laboratory for the University of California, Irvine. Project Manager on this design/build project for an academic laboratory at the University of California's Medical Center in Orange, CA. The project is a 4 -story reinforced concrete structure with pre -cast and curtain wall skin. The facility has laboratory and office space on 3 floors and various wet -room functions in the basement. The laboratory areas have extensive casework with gas trains and testing facilities. Brea Parking Structure No. 2 - Principal for a 4 story, 5level parking structure that included 3 levels bel I ow grade and 2 levels above. Responsibilities included evaluating and monitoring the general contractor's critical path schedules, maintaining and updating all schedules, monitoring the processing of submittals and RFI's and reviewing the construction for conformity with the specifications. City of Diamond Bar Section A - General Mr. Sanders experience includes 30 years in construction Mike Sanders Construction construction management, engineering, lannin , scheduling, Managei cost and estimating. He has worked on 'obs throughout California and around the United States, both as a Education: construction manager and scheduler. Mr. Sanders' diverse A.A., Humanities, background and ability to bring consensus to a project has Orange Coast College proven on past projects to be an essential ingredient in that project coming in on schedule and within budget. This skill se Registrations: is very important whbn dealing with contracts and we feel that California his skills will help the City to achieve your goals. License #13342702 American Association of Cost Engineers Costa Mesa Downtown Recreation Center - Construction #22832 Manager for the $4 million recreation center. The facilit Proiect Manaaementl includes a avmnasium. avmnastics room. multi-Durpose Institute # 1627831 rooms, kitchen, locker rooms/showers, day care facility anda� competition size swimmina pool. Participation: Costa Mesa Lion's Park Plaza Renovations - Constructio Design: 12% Manager for the renovation of the courtyard. This includes th Bid & Award: 6% demolition of the existing hardscape minus the fountain an Construction: 100% replacing it with colored, imprinted concrete. Also include Years Exp.: 30 numerous cast -in-place planters and decorative lightin( Years with APSI: 21 City of Monterey Courthouse Library -- Project Manager for this municipal facility that was to be constructed as an ex ansion to the city's judicial complex. This 2,500 square - foot uarefoot structure contains an extensive law library that featured all the library shelving on precision rollers so the bookcases could be rolled back to create a conference room. This created challen a for Mr. Sanders to design and build a structure that could be designed and built off-site and then crane lifted into place without disturbinq the municipal courts that were in this proiect. Laguna Hills Marrioft Courtyard Hotel - This was a 4-sto poured -in-place, concrete block structure with re -cast plank decking. Despite a tight schedule and even tighter performance and materialspecifications, Mr. Sanders was able to reduce the construction time by 3 months and bring thei 40,000 square -foot structure in on time despite material delivery delays of pre -cast planking. A-8 City of Diamond Bar Section A - General Project Manager for each project: Responsible for the estimating, bidding, contracting, purchasing, and construction. He supervised each project personally to each client's satisfaction. Duties included regular interface with owners, engineers, architects, and building officials. Projects included: 0 200,000 sq. ft. Beckman Instruments Facility 0 50,000 sq. ft. Alergan Pharmaceuticals 0 25,000 sq. ft. Harbor District Courthouse - Phase One L -I --40~.r. w University of California at San Diego - Laser Eye Surgery Clinics -- Project Manager for this 15,000 square -foot eye laser surgery research facility. The floors of these 3 structures were required to be absolutely dead flat and motionless. This structure contained hospital standard examination and treatment rooms with medical gases and communications "The firm of Analytical systems. The structures had to be completed in 180 days and Planning Services, Inc. to be constructed in between existing medical classroom (APSI) has provided buildings without interruption to U.C. activities. and continues to provide construction management services Fontana Elementary Schools -- Project Manager for this on the Downtown 17,500 square -foot primary school. The school contained 20 Recreation Center classrooms, a central administration area, and appurtenant project. Throughout the structures. This building is a welded structural steel frame with course of this project, steel stud partition walls. The building is both moment frame APSI and their on-site and shear wall in design with diaphragm floors and walls. The Construction Manager, project included all site work and utility connections. Mr. Mike Sanders, have Sanders oversaw the project from design through construction. performed admirably and represented the City in a professional Kaiser Foundation Hospital Clinic -Santa Rosa -- Project manner. " Manager for this 12,000 square -foot health clinic facility that was to be the central feature of Kaiser's expansion into the Santa Rosa Valley. This structure contained hospital standard Baltazar Mejia, examination and treatment rooms with medical gases and P.E. Project emergency communications systems. Mr. Sanders was Manager City of responsible for the estimating, bidding, design, engineering Costa Mesa RE: and, construction for this project. Downtown Additional Projects: Project Manager for each project: Responsible for the estimating, bidding, contracting, purchasing, and construction. He supervised each project personally to each client's satisfaction. Duties included regular interface with owners, engineers, architects, and building officials. Projects included: 0 200,000 sq. ft. Beckman Instruments Facility 0 50,000 sq. ft. Alergan Pharmaceuticals 0 25,000 sq. ft. Harbor District Courthouse - Phase One L -I --40~.r. w City of Diamond Bar Section A - General APSI has had the opportunity to work on many similar APPROACH PROJECT projects, both in size and complexity. Through these proiects and the past experiences of our staff, APSI has developed very successful Approach to managing City assignments. This is evident by the repeat business we have enjoyed. The following narrative addresses briefly the Approach we will take in managing the Community Center followed by our Understanding/KeyUnderstanding/Key Issues. A more detailed Approach has been added in the Appendices which addresses our Approach to each of the items listed in the Scope of Services. INTRODUCTION APSI has proven through past projects, our ability to work with and communicate with Agencies as to their goals and directions. As the City of Diamond Bar's representative, we believe our primary task is to guard the interests of the City. Our Team will work as an extension of staff and listen to Mr. Doyle to build a cohesive Team to successfully complete the assignment. However, our Team will hot hesitate to draw t the City's attention when City's actions/inactions are likely t influence critical schedule issues or if a quick response i required from the City.1 Our Approach to a project of this nature is to assess the City' goals, manage the Architect to keep the project within budget parameters and work with the Contractor to successfully build the Community Center. It sounds simple but quite often man challenges develop which divert the focus of the project. W understand these challenges. This Team brings over 50 years of experience in the industry and understands the potential problems which can occur during both design and construction. The way we handle this project in the design phase, will have a great impact on how the construction phase proceeds. Project Delivery An initial approach to handling the many challenges that ca Plan occur is to develop a Project Deliver Plan (PDP). This is ho APSI starts all project assignments. The PDP is a project- specific rojects ecific document and serves as a performance guideline for all project related activities and deliverables. It is designed t facilitate coordination and communiGation among project team members and establishes protocols for meeting project requirements. A-1 0 City of Diamond Bar Section A - General Our standard PDP is comprised of two sections. The first section is the Management Plan and the second contains the Project Administrative Procedures. We believe the PDP is a living document and should be updated continuously during the life of a project. A partial list of the activities and procedures covered in the PDP includes: Section 1 - Management Plan 1 . Project Description 2. Key Project Success Factors 3. Directory of Participants 4. Organization Chart 5. Responsibility Assignment Matrix 6. Emergency Response Plan 7. Agency Reviews/Interface and Permit Plan 8. Technical Design Review Plan 9. Quality Management Plan 10. Environmental Compliance Plan 11. Participation Plan Section 2 - Project Administrative Procedures I . Scheduling 2. PCO and Change Orders 3. Document Control 4. Project Filing System 5. Transmittals 6. Correspondence 7. RFI Management 8. Submiftal Processing 9. Issue Files 10. Dispute/Claim Files 11. As -built Documents 12. Daily Logs 13. Meeting Management 14. Pay Applications 15. Project Photography 16. Inspections 17. Monthly Reports (Sample shown on the following page) 18. Punch Lists 19. A-11 City of Diamond Bar Section A - General DESCRIPTION: MONTHLY PROGRESS REPORT PURPOSE: To publish monthly project information for PROCEDUREIO WNER review. ELATED 8 Meeting Minutes ROCEDURES : 12 Pro ect Photography ECOMMENDED Microsoft Excel, OFTWARE: Microsoft Word Five days betore the end of each month, the PE takes dedicated photographs for Month) ro ress Report. Film is developed and three copies are made of six photographs as a inimum to be included in the Monthly Progress Report we recommend that digital photos re used). These dedicated photographs may be supplemented by other progress photos aken during the month for purposes of illustration. Photos are to be delivered by 3rd anders of each month andpaste-up completed by CA by the 5th Sanders of each month. . The last day of each month, the PE is given copies of the previous month's narratives for heir respective sections. New comments are due to DCE by the 2nd day of each month. The last Sanders of each month, the following report elements aregenerated: Project Current Status Report (by CM Previous month's work performed Work to be performed next month Project Cost Control Report (by CSC Engineer) Summary Schedule (by CSC Engineer) Milestone Trend Chart (by CSC Engineer) Project Manpower GC curves (by CSC Engineer) Progress Photo Report (by PE . Discussion of problems encountered (by CM Issues that could affect project completion time or cost (by CM e orts are due to the DCE by the 3rd day of each month. On the 4th day of each month, DCE gives compiled sections to CM who edits sections and dtes an executive summary. CM returns to DCE for final typing. . On the 5th day of each month, one copy of the draft Monthly Progress Report is produced nd circulated to section authors for edits. All comments due to DCE by the end of the anders. On the 6th day of each month, DCE completes final edits and ints. Master is given to CA oproduce Xpunched and bound Monthly Progress Reports. Number to be determined b m. On the 7th day of each month 20 Monthly Progress Reports are distributed. LQiIM BID & City of Diamond Bar Section A - General DESIGN PHASE There are two distinctly different management issues facing the Project Manager during the design phase. One is verify that the design Team is designing to the City's budget. The second is managing the schedule performance of the design team. Surprisingly, it is the latter problem which is most difficult to manage. By far, the most common - and significant - source of delay in a project occurs during the design phase. The overall time frame for a project is typically fixed before design begins. It is stunning how often a delay in the design phase is accepted with the casual assumption that it can be made up during construction. It is rare that an evaluation between the cost of accelerating a few designers and the cost of accelerating a hundred craftsmen is made and recognized for the cost factor that it is. We are also aware that most City projects have a time frame associated with it that is driven by forces other than City staff. Because of this need to have projects completed on time, it is imperative the proper tools are put into place. The other main concern is verifying the Architect is designing to the City's budget. The tools we will use include performing cost estimates at various stages to verify the construction cost. It also includes value engineering and constructibility reviews. Value engineering will look at the life cycle costs of the mechanical systems while constructibility reviews look at how the project is to be built and if the plans and specifications are consistent. We also will look at how a Contractor will view the plans. If they are not clear, typically a Contractor will add money to his bid to cover the ambiguity. APSI's experience in managing the design phase of projects will be critical to the success of the Community Center. We have the proven systems and tools in place, as shown in the Appendix, to work with the City of Diamond Bar and their Architect Gonzales/Goodale Architects to successfully complete the design phase. This phase is critical based on the need to receive solid bids, PHASE from reputable companies. While APSI cannot ensure participation, there are certain steps which we take that can increase the chances of receiving bids within the budget range. These include the following: (DA -1 3 City of Diamond Bar Section A - General • Perform Final Constructibility Review • Perform Capital Construction Cost Estimate • Verify Plan Check Comments are Incorporated Prepare the Bid Packages • Assist in Advertising/ Bid Solicitation • Assist in Bid Evaluation As part of this process, the Team will review the Plans and Specifications for Biddibility. This includes making sure the Plans and Specifications are consistent and easily understood. It also includes looking at the project duration. We have seen on previous City projects that many times the duration is not realistic and has been accelerated to meet a pre -designated date. The end result is a much higher bid price to cover the need for accelerated work and potential to incur penalties. This is why for our clients who bring us on -board prior to construction, we perform a Pre-bid Schedule. This tool along with the others mentioned above provide a cohesive package in which the Contractors can bid on, thus providing a much more realistic number. CONSTRUCTI APSI's philosophy in managing construction projects is to ON PHASE implement a strategy that incorporates several elements that allow for a controlled, organized and successful project delivery. The successful delivery is brought about by adapting a proven construction management approach that includes: Providing prudent solutions to complex problems. Providing a healthy work environment by developing professional relationships and maximizing synergies and communications among the members of the team. Providing a safe environment by adapting a strict safety program and reporting out -of -compliance performance. Controlling data, cost and time with the use of state-of- theart management tools. Controlling cost by aggressively managing changes. Controlling time by developing pragmatic schedules and vigorously managing them. Controlling information distribution by developing a sound document control system and judiciously maintaining it through the life of the project. --geh A-14 4w City of Diamond Bar Section A - General Controlling quality by developing a quality assurance and quality compliance program and vigorously following it. APSI has the proven procedures and experience to properly manage this project. We invite the City to further review our Detailed Approach in the Appendix. PROJECT APSI has visited the site and spoke with City personnel in an UNDERSTANDING/ attempt to better understand the project and the conditions the KEYISSUES building will be built under. During this analysis, we discovered key issues that will need to be addressed to ensure the successful completion of the project. They are not new issues to APSI or the Project Team we have proposed. The key issues and how APSI will address them are as follows: PROCUREMENT APSI is fully aware of the City's desire to have this project STRATEGY To ACCELERATE completed on-time and if possible, have the Construction THE PROJECT Management Team provide any input as to methods to SCHEDULE accelerate the schedule. One idea APSI would like to explore with the City, is to bid out the site work packages early. With the significant geotechnical issues and the amount of site work that is required, it makes since to bid this package separately in an effort to have the building pads ready when the NTP is issued to the General Contractor who will build the structure. This is a project that appears to lend itself to this strategy and could significantly reduce the overall duration of the project. SAFETY FOR Safety is always a key issue on any construction project OCCUPANTS because construction carries with it some inherent risks that OF THE are not present in other occupations. APSI will work diligently NEIGHBORHO with the Contractor to ensure safety is always a top priority. APSI will review the Contractor's safety plan with the Contractor to determine what steps are being taken to minimize the risks of injury. APSI will also monitor the work of the Contractor to verify he is following his own safety plan as well as all applicable safety regulations. This pertains to the Contractors crew and the safety of the surrounding residents. (DA -1 5 ificant amount of site City of Diamond Bar Section A - GenerTi ork involved and the site chosen has geotechnical issues hat will need to be addressed I during the design and construction of the project. APSI has experience with During the site walk, we also noticed the site is next to a playground and baseball field. Every precaution will be taken on behalf of the City to ensure these amenities are safe for the citizens and neighbors to use during construction. numerous approaches to retaining wall construction and soil stabilization techniques. We will COMPLIANCE There is federal funding requirements that will be met on this WITH project. The HUD Community Block Grant (CDBG) Funding FEDERAL does have special reporting requirements as it pertains to FUNDING certified payroll. APSI's current project at the City of Costa Mesa is also partially funded through CDBG and we are fully aware of the requirements and reporting process that will be required for this assignment. The Costa Mesa Downtown Recreation Center is being dedicated on October 13 th, which has freed this Team up for the Diamond Bar assignment. The Project Manager, Construction Manager and office support all have experience in managing an assignment with CDBG funding. GEOTECHNIC We understand the project has a ALISSUES work closely with the Architect, Engineer and Geotechnical SITE ACCESS Site access for the delivery of material and equipment is always of concern on construction projects. Fortunately, this site offers fairly reasonable access for the delivery of material and equipment. We noted from walking the site that it appears access will come from Summitridge Drive. The main concern is the potential to impact housing across the street from the A-1 6 Engineer during the design and construction to ensure that this work is performed efficient) and that 'these issues do not hol J u the planned construction schedule. City of Diamond Bar Section A - General site. , Not only will trucks and equipment be using these streets their will be parking needs for between 50 and 60 craftsmen during the peak construction period. APSI will work with the Architect to develop an access plan and lay down areas which will take into account the surrounding neighborhoods and we will take every effort to minimize the impacts to this neighborhood. It A-1 7 City of Diamond Bar Section B - Construction Manager Experience APSI has been active in providing management services t INTR 31DUCTION clients throughout Southern California. The majority of these assignments have included federal funding HUD, FEMA), From this experience, our Construction Managers understand the requirements that are set forth in the HUD requirements, Section 3 as it relates to overseeing a project with Community Development Block Grant. Below is a brief overview of APS I' ex enence with similar assignments, a list of our management and federally funded projects, and brief descriptions of 1 relevant projects EXPERIENCE APSI has been active in providing qualityProject/Construction WITH SIMILAR Management services to local agencies throughout Southern TYPE PROJECTS California. Our Team is currently preparing for the dedication of the City of Costa Mesa's Downtown Recreation Center in which we provided on-site construction management service and recently dedicated the expansion of Wooden Center for UCLA. Both of these projects are similar in size an complexity and provide the City with a true feeling of th services APSI can providel We have highlighted on the relevant project list on the following page the projects with similar characteristics. The are highlighted in green EXPERIENCE In regards to managing both the design and construction WITH PROJECT phases, APSI and the Project Team have extensive MANAGEMENT1 experience. Both Mr. Losak and Mr. Sanders have provided CONSTRUCTION oversight ducing both phases. In addition, the firm has bee MANAGEMENT involved with dozens of projects requiring ro ram construction management services. Currently we are eithe PROJECTS overseeing as the Prime consultant or on a Team for 6 simila projects. APSI's Project Mana emenUConstructio Management experience is highlighted in red. REPRESENTATIVE PROJECTS Facility 0 Student Recreation Center, UC Experience * Music Building Phase 11, UCI 0 County of Orange Law Libra 0 City of Rancho Cucamonga Police Station Addition and Renovation City of Diamond Bar Section B - Construction Manager Experience • Foothill Transit Authority Corporation Yard • University of California, Los Angeles Health Sciences Replacement Buildings • City of Los Angeles Library Bond Program • Los Angeles Unified School District Bond BB Program University of California, Los Angeles I.M. Field Parking Structure • University of California, Los Angeles Physics Center and Astronomy Building • University of California, Los Angeles Broad Arts Building Seismic Renovation Multi Purpose Science & Technology Building, UCI Neuroscience Laboratory & Annex Building, UCI Academic Laboratory & Research Center, UCI Environmental Health & Safety Services Building, UCI Crawford Hall Pool Replacement, UCI Beverly Hills Civic Center, City of Beverly Hills Emergency Operations Center, Co. of Los Angeles • Lynwood Justice Center, City of Lynwood • Ontario Convention Center, City of Ontario • Anderson Graduate School of Management, UCLA • Tom Bradley International Center, UCLA • Gonda Neuroscience Lab & Genetics Research Center, UCLA Northwest Student Housing, UCLA Patient Guest Housing, UCLA Learning Technology Center, Mount San Antonio College Student Center, Mount San Antonio College Science & Engineering Quad, Stanford University USC Medical Center, USC Craven Hall, California State University, San Marcos Federal City of Costa Mesa Downtown Recreation Center Funding University of California, Los Angeles Wooden Center Experience Expansion Federal Child Care Facility, GSA Fresno IRS Service Center Security Upgrade Mul I.MMIAMA B-2 qw City of Diamond Bar Section B - Construction Manager Experience • Frank Hagel Social Security Building Security System Upgrade, GSA • Ackerman Student Union, UCLA • Medical Surge I & 11 Seismic Upgrade, UCI • Administration Building Seismic Upgrade, UCI • Humanities Office Building Seismic Upgrade, UCI • City of Costa Mesa City Hall Seismic Upgrade • Men's Gym Staging Building, UCLA • Calexico East Border Station Landscape and Irrigation, GSA • Calexico Main Border Station New Roof and Air Handlers, GSA • San Ysidro Border Station New Roof, GSA • San Ysidro Border Station Boiler and Storage Tank Removal, GSA • San Ys idro Border Station Security System Upgrade, GSA Otay Mesa Border Station Security System Upgrade, GSA Weinberger and Schwartz Federal Courthouse Security System Upgrade, GSA • Clifton Young Federal Building Boiler Replacement, GSA Clifton Young Federal Building Elevator Upgrade, GSA • Frank Hagel Social Security Building Ground Water Recovery System, GSA • Powell Library Seismic Retrofit and Interior Renovation, UCLA • Kerkoff Hall, UCLA • City of Los Angeles City Hall Seismic Retrofit U.S. General Services Administration 300 North Los Angeles Street Seismic Retrofit B-3 4w City of Diamond Bar Section B - Construction Manager Experience Law Library Addition APSI is providing Project Management/Construction & Renovation County Management services to the County of Orange for the of Orange expansion and renovation of the Orange County Law Library. Downtown APSI was retained by the City of Costa Mesa to provide Recreation Center construction management services for the Downtown City of Costa Mesa Recreation Center. The $4 million project consists of a Owners Address: gymnasium, gymnastics room, multi-purpose rooms, kitchen, 1860 Anaheim St. day care center, locker Costa Mesa, CA rooms/showers and a competition size swimming pool. The 92627 project funding came from HUD Community Development Construction Cost: Block Grant, FEMA and City funds. $4 million a Project Completion: November 2001 Key Similarities • Similar Funding Sources Community Rooms, Offices, Childcare Facilities, Kitchen • On-site Construction B-4 4W The facility was originally constructed in 1967 and consists of Owners Address: five stories totaling approximately 30,000 square feet. The 1152 E. Fruit Street, project phase include the initial construction of a 30,000 square Bldg. 1 foot addition adjacent to the existing structure; relocating of the Santa Ana, CA staff and library collection to new facility; and renovation of Construction Cost: existing facilities including new mechanical, electrical and ADA $7 million compliance. APSI has been brought on board at the same time as the Architect to provide oversight to the project Project Completion: throughout the design phase to assist in keeping the project December 2004 within the tight budget. APSI is also providing as pail of this contract on-site construction management. Key Similarities: • Managing Design Through Construction • On- site Construction Management Downtown APSI was retained by the City of Costa Mesa to provide Recreation Center construction management services for the Downtown City of Costa Mesa Recreation Center. The $4 million project consists of a Owners Address: gymnasium, gymnastics room, multi-purpose rooms, kitchen, 1860 Anaheim St. day care center, locker Costa Mesa, CA rooms/showers and a competition size swimming pool. The 92627 project funding came from HUD Community Development Construction Cost: Block Grant, FEMA and City funds. $4 million a Project Completion: November 2001 Key Similarities • Similar Funding Sources Community Rooms, Offices, Childcare Facilities, Kitchen • On-site Construction B-4 4W City of Diamond Bar Section 8 - Construction Manager Experience Student Recreation APSI performed construction management services as an Center extension of staff for the Owner, the University of California at University of Irvine, on this $18 million Student Recreation Center. The initial California, Irvine phase of the Student Recreation Center was approximately 94,000 square feet. The facility includes a three -court gym for Owner's Address: basketball, volleyball, badminton and various other sports. In 3500 Berkeley Place addition, the facility includes a onecourt gym that Irvine, CA 92697 accommodates indoor soccer; three racquetball courts; weight training and fitness facility with a variety of exercise and Construction Cost: weightlifting machines and apparatus; three multi-purpose $18 million activity rooms for programs such as aerobics, dance, martial Project Completion: arts, and fencing. Support space includes men's and women's January 2000 locker rooms, equipment storage and checkout, and lobby/check-in spaces. Office space will support Campus Key Similarities: Recreation staff and student offices, programming, business Specification operations and meeting space. The building was designed to Review and maintain the agrarian character of the site. In keeping with the Critique character of the surrounding site, building materials such as Performed pitched metal roofs and concrete block were used. The Constructability structural system was load bearing masonry walls with steel Review trusses. Similar Space Functions APSI's responsibilities consisted of specification review and critique as it applies to cost, schedule, and closeout procedures, constructability review of the project, and review of the Preliminary and Baseline Schedules for conformance to the specifications. APSI performed detailed review and analysis of the monthly updates and payment applications to ensure that the Contractor was performing the work as scheduled. We evaluated the Contractoes recovery schedules whenever progress was delayed and mitigation measures needed to be implemented. We also performed analysis when changes to the contract scope of work indicated a potential for impacting the schedule and estimates for each change order. This also included a detailed analysis of the Contractor's requ st for extension of time and negotiations with the Contractor. B-5 ( D City of Diamond Bar Section B - Construction Manager Experience Men's Gym Staging One of APSI's first clients was the University of California, Los Building APSI was recently selected to perform construction University of management services for the Men's Gym Staging Building. The California, Los structure is a 32,000 -sq. ft., two-story addition to the existing Angeles Wooden Center. The building will be located on top of an underground parking structure with the 1 st floor constructed of Owner's Address: poured in-place concrete and the 2 nd floor structural steel 1060 Veteran Ave. beams. It will be used to house offices, work out rooms and Los Angeles, CA locker rooms during the seismic retrofit to the Men's Gym. Due 90095 to this, the building Construction Cost: is being partially funded through FEMA. Major constraints o n $7 million this project include a limited lay down area and the coordination with an additional construction project that is happening in the Project Completion: vicinity of the Wooden Center. September 2001 cost of the projects range from a few million to over $100 Key Similarities: • On- site Construction Management Offices, Classrooms, Multi Purpose Rooms • Federal UCLA Extension of One of APSI's first clients was the University of California, Los Staff Services Angeles. We have had a long-term relationship with University University of and have had the privilege of working on close to twenty Califomia, Los separate assignments. The majority of those projects have Angeles been within the past 3 years and include assisting them during the design and preconstruction phases. In addition to our Owner's Address: 1060 extension of staff services, APSI has also competed Veteran Ave. construction management assignments. This includes the Los Angeles, CA Men's Gym Staging Building. Construction Cost: Vary from a few million to over $1 bo APSI's role in assisting the University has included constructability reviews, design estimates, Master Schedules, Project Completion: On- Pre-bid Schedules and specification review. The construction going cost of the projects range from a few million to over $100 Key Similarities: • Expe million. Following is a brief list of projects undertaken or completed: rience in managing design through construction 0 Health Sciences Replacement Buildings (Design through • Integration of staff Construction) with UCLA Anderson Graduate School of Management (Design through • Federal Funding Construction) (D B-6 IN* City of Diamond Bar Section B - Construction Manager Experience Federal Child Care Facility U.S. General Services Administration Owner's Address: 450 Golden Gate Ave. San Francisco, CA 94102 Construction Cost: February 1997 Project Completion: $1.2 million Key Similarities: • Children's Facilities On-site Construction Management • Federal Funding B-7 APSI provided construction management services for the Federal Child Care Center in San Diego. This project consisted of two buildings totaling 10,989 square feet, a parking lot for seven cars, a child's playground area and sidewalk and street improvements. Each of the two buildings have concrete slab foundations and are of wood framed construction. Building 'A' is a 2 -story structure and has rooms for infant care, office space and kitchen and laundry facilities while Building 'B' is a 1 -story structure with rooms for toddlers and preschool children. ifig ,d City of Diamond Bar Section B - Construction Manager Experience I I Acke6an Student) APSI served as an extension of University staff during the $14 Union Renovation and million seismic upgrade and interior renovation of the Seismic Upgrade Ackerman Student Union, a multi -use facility containing University of California, bookstores, shops, restaurants and an assembly hall. The Los Angeles complexity of this project was magnified by the fact the University required the facility to remain functional during the renovation. This required sophisticated sequencing of the work wners Address: 1060 to ensure minimal disruption. The seismic upgrade was Veteran Ave. performed by strengthening the columns and footings and by Los Angeles, CA adding a lateral braced frame. APSI's responsibilities consisted of specification review and critique as it applies to cost, Construction Cost: schedule, and closeout procedures, constructability review of $14 million the project, and review of the Preliminary and Baseline Project Completion: Schedules for December 1996 conformance to the specifications. APSI performed detailed review and analysis of the monthly updates and payment Key Similarities: applications to ensure that the Contractor was performing the • Federal Funding work as scheduled. Requirements Assembly Hall, Offices, Restaurants Music Building Phase APSI served as an extension of University staff for multiple 11 phases for the renovation, seismic upgrade and additions to the University of Califomia, Humanities and Fine Arts Facility Music Building. Irvine The first phase consisted of the construction of a three-story Owner's Address: addition to house facufty offices, studios and rehearsal rooms 3500 Berkeley Place for the School of the Arts. The exterior of the building was Irvine, CA 92697 brick veneer over concrete frame and shear walls, CMU or Construction Cost: steel frame, with a custom metal canopy and stair system. The $9.25 million project involved extensive underpinning and shoring of the existing structure. In addition to the on-site improvements; Project Completion: there was off-site street improvements including sidewalks, July 2000 curbs and paving. The building location created numerous Key Similarities: access and site logistic challenges during construction of the Minimization of Music building on the UCI impacts to campus. surrounding neighbors • Faculty offices, The second phase, consisted studios and of the seismic upgrading, rehearsal rooms interior renovations and hazardous materials abatement for the existing facility. B-8 City of Diamond Bar Spction B - Construction Manager Experience APSI provided construction management services for a $6. Brea Parking Structure #2 million, 4 story, 5 level parking structure that includes 3 level City of Brea below grade and 2 levels above. The buildings' footprint includes approximately 72,000 square feet and a total gross Owner's Address: area of 288,800 square feet. This structure includes 804 1 Civic Center Circle parking stalls and is constructed primarily with poured in place Brea, CA 92821 post -tensions concrete with gunite and masonry perimeter Construction Cost: walls. The structure was completed with plaster and brit $6.2 million veneer exterior finishes. Project Completion: December 1998 The project is part of the City's redevelopment of the Key Similarities: downtown area and is on a constrained site. The site i • Extensive gradin surrounded by new homes to the north, construction of a 12 and shorinc screen theatre to the east, flanked by existing businesses t • Minimization o the south and a drainage ditch and fire access road to the impacts on west. Access to the site was restricted due to the occu anc surroundinc of the new homes and limited staging areas created by the nei hborhoo existing businesses. Construction was unable to begin prior t 7 a.m. due to the proximity of the site to the homes. Restrictions on noise and parking for the workers presented constant challenge. Additionally, access to the backside of th structure was routed down a dirt fire access road. This acces road was only accessible from Imperial Highway. Because o these restrictions, permits were required from the County o Orange and Caltrans. APSI's role on this assignment included the following: Manage and coordinate the General Contractor and th Design Team. Implement a QA/QC program with the Contractor. Monitor progress of work, review construction fo conformity and chairob progress meetings Evaluate and monitor general contractor's critical pat schedules. Maintain and update all schedules. v/ Monitor the processing of submittals and RFI's. V Review and comment on A/E changes, revisions, etc., with respect to budget and schedule impact. Maintain and administer all project files and records. V Supervise the testing and start-up of all systems. v Conduct final inspection of project for Owner's acceptance. -Ah B-9 4w City of Diamond Bar Section B - Construction Manager Experience ervice. The limited Review all warranties, guarantees, as -built drawings and other project closeout documents prior to Owner's acceptance. Review contractor's and design consultant's final pay requests and recommend project acceptance to Owner. Prepare a "final" cost report indicating all construction actual expenditures throughout project closeout, and identifying any variances from prior approved budgets including all additive and deductive costs. emolition and kite The contract is a Construction Lump Sum Contract consisting of Fresno IRS Service APSI served as the Construction Manager for the upgrade of Center Security security at the IRS Service Center. The project had numerous Upgrade constraints which APSI worked with the U.S. General Services U.S. General Services Administration to rectify. These included a tight budget which Administration needed to be maintained and plans and specifications which Owner's Address: 450 had discrepancies. As part of our services, APSI performed a Golden Gate Ave. constructability review of the plans and specifications and San Francisco, CA found inconsistency between the two items. We also found the 94102 submittal section was too extensive for this assignment and was driving the cost up. We worked with the GSA to correct Construction Cost: these deficiencies to allow for a befter understanding of what is $1.1 million required from the Contractor. These actions are intended to Project Completion: reduce potential conflicts with the Contractor and to eliminate July 2000 costly change orders. Key Similarities Performed The contract is a Construction Lump Sum Contract consisting of Constructability Review demolition; repair and alteration work at the Fresno Service • Performed Value Center that houses the ............. - Engineering • Internal Revenue Partnering with Ihe Owner and GC • On-site Construction Management Improvements included Idibl B-1 0 Iw he addition f a erimeter fence Nith ecure entries, ew uard stations, and ontrol gates. Ihe City of Diamond Bar Section B - Construction Manager Experience adjustment of roads for entryways to include parking, parking lot lighting, new CCTV system cameras for more security, and new pedestrian access locations. The building work consisted of limited demolition, patching, repairing for the installation of new CCTV system cameras for more security, and the installation of new glass break sensors on the glass panes at exterior walls. The security station was enlarged and reconstructed. The entrance doors were upgraded with new security hardware. To accommodate these modifications some Hazardous Material Abatement was completed to allow for the new installation of security items. PROJECTS TO APSI is very proud of the projects we have been involved with. VISIT We have included three projects which have similar functions to the Summitridge Community Center. We have contacted the individuals listed below to inform them that you will be calling to set up a time to view the buildings. Otherwise, APSI would be happy to arrange site visits which are convenient to your schedule. The projects include: Downtown Recreation Center City of Costa Mesa 1860 Anaheim Costa Mesa, CA 92627 Bart Mejia, P.E., Project Manager (714)754-5291 (Dedication October 13, 2001) Men's Gym Staging Building (Wooden Center Expansion) University of California, Los Angeles 1060 Veteran Avenue Los Angeles, CA 90095 Tom LaVanne, Director of Construction Management (310) 825-9595 (Occupancy August 2001) Student Recreation Center University of California, Irvine 3500 Berkeley place Irvine, CA 92697 Samara Larson, Project Manager (949)824-7232 (Occupancy January 2000) Avf t City of Diamond Bar Section C - References INTRODUCTION APSI has been active in providing management services to clients throughout Southern California. The majority of these assignments have included federal funding (HUD, FEMA). APSI is commifted to providing quality services to our clients. Over the course of the past eleven years, APS I has developed very good relationships with our clients, which is evident from the repeat project assignments. We feel it is a privilege to work with and serve these Owners and look forward to continuing these working relationships. APSI invites the City to contact these individuals to ascertain the quality of our services. Baltazar Mejia, P.E., Project Manager City of Costa Mesa 77 Fair Drive Costa Mesa, CA 92628 (714) 754-5291 Project: Downtown Recreation Center Samara Larson, Project Manager University of California, Irvine 3500 Berkeley Place Irvine, CA 92697 (949) 824-72-23-2 Project: Student Recreation Center Tom LaVanne, Director of Construction Management University of California, Los Angeles 1060 Veteran Ave. Los Angeles, CA 90095 ' .In 01) I J-VJVO e' Project: Men's Gym Staging Building —i 1. 5 t^ Tom Fletcher, Branch Chief ^ 1600J United States General Services Administration 450 Golden Gate Ave. San Francisco, CA 94102 (415) 522-3288 Projects: On-call Construction Management for Projects Statewide C-1 City of Diamond Bar Section C - References M-MESW CITY,.VF OST MIFORNIA n Box 12W, 'FROM T -E d. AOIMIN11-MON DIVISIION March:9 2 1 T SUBJECT. A Y" :T NAL 1CALPLA 1411NG"SIEPWICES—ANW>],]— NO, RPM To Whom It May Concern: The firrti:of,Analytic'al,Planhin6—,111,86rvi—, 'd 'd 'd t es,'4ricJAPSI); has—„ provi a —an con inues—„ to provide constructio j—!rn r t Center,project. Throug oufjne,—courg h Constructi V ':2 b represenied the,",— —jn ei Orof d, A'PSIT— eneri services to. bia of the hi h st 9 e qualft4yjn —II If you should: have qubstions regardih§ A'P Vls—r Pa 511 'R— ion Y the, ow, n. owry ecreaf Center, please ceiii, me at (714) 754-5291., Sincerely, BALTAZAR M, MEJIA, P.E. JPROJECT MANAGER BMM:cv MAR 12 200t, 77PAIRDRIVEtM)75 W28 C-2 City of Diamond Bar Section C - References umv,mury OFGALIFORNIA, IRVINE, BERKELEY, DAV-S IKYWE LOSAN MES RIVERSIDE SA4 DIEGO --AN SANTA UARRAIM SANT: CPtQ OWign & Cwisk,dlonServices ASOD Be,kelev Ill, e I—, CA 9269],2480(94918248630:; (949),624- 9D96 PAX, September 16,1999_ ervices, liic 1'4L): %1 10m It Mav Concern, Analytical PlanningEgervk-85, Inr;IAP51) hes pertormetl const,dlon InanegentenLservices as anextensiow of lltllve,sity Stenon: [iin Iects since 1998. These, ads hl, -e, vane ampus P.- pTol 1141' d1A'np4'exflTantl-91xp'=1 entl have renged -P- . to scis, uN,re 6R -q, Y, -1- I s g ael I'd My pe—. expertelice inclutles working wDh Jeylosak eiM Ins sten on 3,p,gJects--Ins-Inalu'tles -bur'; curteiit work on Ille Stutlent Recreation Center atitl recent work. Qnme Crewftlr.e'Hell -o' i..Jkenovanoq,an- the Gllieslyie Ne,oscience Research Facility. Throughout the course. onhese preiLdts;-,kPST; hds.1-p-6if46' M, lid im.1-fly and p ­—d! the campus in a professional lii.—, I have neJucetl. ArSFpd31 v:e q' o exl]I Et highed quality in 911 s9uaflons. teased on my ¢.penance In working —1 APST, I call ronflrm my satisfaction w theD s Ivices-,AndIc hlgINy rocemmentl the firth di 01e If ycfl have any gtlesflons a bout APSI's M.le on"nly, a1i -1 e engim please give Ina a call al (949) 824-]232. 1 "'c "Y Ile Iy' C-3 City of Diamond Bar Section C - References UNIVERSITY OF CALIVOMA, IRV WE SAx1AUGUl.1: SAN'"NC-11 SANTA IIARbARA SANIACRUZ Design & Constructfoif S ervir cs—:'300'13 orkelty Plar c 1 ,i.e CA 926974450 (9 -6430. -gas) 8244096, t a April 18,1001 To Whom It M -ay Conc em; 4k, i4eiip-"N'cly se'no int'a's 1 an,p klgew4tw%, date 4his hastiol d'*"Vo"-3 or, are currently In'constfu6tion. bver that peridd -Yp 0* 1'iffid'tha bighosi giiality- An important Wtor ip:th.e Quality of service provided„ li,es„N-ith'.tb.i-.,Connffitinent df-th, Pri pals..'Jay'-, Losak is actively invblvetfin-each project andbas prdVided-ioy-ist6if-witb-excbjle net APSI's staff of Engineers have always provided the UCI ect Witi in Proi an4gers, 1 mfD irtiatimin manner,.and have, sentafive the interests of the University'wd repit I can say, that bot,: my Pxoject Managers and I have been, pleased w.ith:,their,p-a"rf4orm-'an'c"c -in P:, ur needs. I higWy recomTnend APSI to of org, I yodii';-,enjr ti responsiveness to o h f visli 6rfhei Va" ikPSI's experience.andiabilities in working with UCI, contact me our offiep,at, ('940):914-6600" Sincerely, Rebekah Gladson. Associate Vice Chancellor University of California, Irvine C-4 City of Diamond Bar Section C - References N1KN 7y�yN]YHG10Igi7 7114U_\luaw-A M044 Y�I9wa1 CONCERN: May 29,2001 TO WHOM IT MAY Re: Letter of: Recommendation for: Analytical Plantiing Services, Inc. CAPSI-) This Jetter:is in -commendation of Ashok Apte andAPS!,fortheirefforts-in mana'gipg t'h'e construction cif the UCLA Men's Gym Staging Building, APSI and their personnel have done an exemplary job of committing.themselves,to the needs of UCLA and the challenges of the project. The project is artticipated to be delivered within the original contract durAtion desRi'ie numerous changes to the work. The personal commitment of APSI's top management to this project:and UCLA is: refreshing and deeply appreciated. S i n cerely,Jty-,pol-o P-1 Thomas P. LaVanne Director of Construction Services UCLA Capital Programs 1080 Veteran Avenue Los Angeles, CA 90095-1365 Tel. 310-825-9595 C-5 City of Diamond Bar Section C - References ty"', b brl Ve -a D - bot: 8,'1998, SUBJECT:: ANALYTICAL PLANNING SERVICES, TNTC' To WjIoM It May, Concern TI -e firm ofAnalytical Planning Servicesjuc,i(APSI),- has providedindc&"es,to. p'd ns row, a cO tmetion management services on the Brea,Parking-z tructure:N""12 APSI's, services. wMeh have: beeii provided prknard ky-,Ron_ 9'Y lii'h quality -and performed in a professional and can; Widiout reservation, c6nfain MY, sa h-' gwManfi!sati&-k tisfaetionwita-+4 -R -P§Ps, petfonnance and: responsiveness. If;you.wis8!fhr4iei-iuf-iuia fi-rpg-' ardmig-APSI?1t1', performance on our prgjegt,.1 can be contac t6d At,(7 4) DEVELOPMENT SERVICES DEPAR-TNIENT, Hi John Hogan Assistant City Engineer s;,MC-INEERINI,%fIOGANI.A,NALYnC.,-L PLA,1,1 SvCS C-6 City of Diamond Bar Section C - References -Re§Ion urton: ral Built so. "Menue 94.1 0 D -.34U, AshE6kApAe Anakytichi-I"_wiem: Cos in - X: IR E ftvin6 CA'976 S 7 ke.: Dear, Alr,-:Xpte During the pas I. fhave hg -d' la. ur. fiirrn on5A, es -'Y pur" MIS uon %O.ro. ects 7" ow"m ou cai ter, -wod ve a ne mor s A'id hal 'V t Whadi," Pr "UP Y: The projectw6ehad-At-ft". & s 'd pa g SYMMS emonstiAte E hal ppwa:,, tv6p,-_ h' f t titin Y Pt m 9-e OSPP, FID YY9 _- "I - .0 our, anag r„ Aworktd,c #g9ressive y OYc ag e Tr6t M W, servicvaq niy -to revise the 4 nie,work"', ftn,torfi ewm&e,Co9,t wtive, as p 0 interh y b urgerCoikbotise in the vontractor 11 J": er --prqj.ectzat, of erajzB. aft, ujjdjj`,,.. Die koYs ass! irikW"ngghd id go- too, InatippO ...... pmvwtdi if di C-7 City of Diamond Bar Section C - References N11D C-8 raw LTA19179 City of Diamond Bar Section C - References -GeneratServices AdministraRort, Regiom 9.,.. hillio Burton Federal Building and: U' ouse rth -450:--Golden,Gate-(venue 1997 'A -.--San Francisco, CA,:94102-340p-.-..---'II. -„--- k 7, To Whomlt May -Concern: The rimi of Analytical'Planning. Semices, Inc. (APSI) und6r the., n4 -4 Administration Section 8(a),.,Prograrn, has provided andidoi.itinpes-tb'--provide,construc.tion "P managemenit services ion: pr(liects:for the Construction, 'erNdcd§], ranch,of (he"Jici c in Servico Ccnter, UA.' aener-il-§ervices Administrahion., consistently been of bigh quality,-perfonned in a professional anid' -n 'anner,-'and wdth6SXsnee0s,4sthei6 ni' the' 'f APS, main f6duso Federal Child Care Facilit-yin San Diego, CA Replicementofboilers and anundergroundfuel jnSanYsidro... CA'--, Rep lacement of the fbof atid. ai r h and lers at the U. S. Border" StaTi 6-ni„' in Calexico, CA Rt -placement of theroof at the U.S. Border Station in:San.Ysidro 'Ck Security U-pgrades at -the Edward J. Schwartz Federal: Buildingolu.":S.,Coutth6usL.;..-...... and at the Jacob.Weinberger.Yederal BuildingilJ. S. Couftbousein--ati-Di&gd;,'CA....... -." Both project managers ai-id contracting officers Have expressed theii satisfAction vdffL-, APSI's perfori-riance and responsiveness to their needs on these projects., rescrvation, coiifinn our satisfaction with APSI's construction managem , en tsery I ices” andliiglily recomaiend APSI to others, If you wish further information regatdi'ng Apsrs- performatice on our projects, I ewi be contacted on (415) 522-328& Sincerely, 74 of Supervisory Architect/Branch Chief Construction Services Branch (RPMC) Pacific Service Cen.ter U. S. Creneral Semices Administration F-1 Rbhng Program Primad on RecycWd PaW C-9 City of Diamond Bar Section D - Agreement INTRODUCTION APSI has reviewed the Agreement attached to the Proposal and does not have any changes to the wording. We have also checked the insurance requirements and currently have coverage which meets or exceeds the limits stated in the Request for Proposal. D-1 City of Diamond Bar Section E - Financial Statement INTRODUCTION APSI is a financially stable company. Throughout the eleven years the firm has been in existence, APSI has never had any lay offs and have shown significant growth. The following pages show APSI's current year-to-date financial status. If the City requires additional financial information, APSI can provide the information requested as well as financial references. We do ask that the City keeps APSI's financial records confidential. E-1 City of Diamond Bar Appendix - Project Approach The following Approach is based on the Project Teams' past experience in providing similar services on City facilities. We have categorized our scope of services to identify each item listed in the Request for Proposal under the Scope of Services section. The ' Understanding of the potential key issues follows the Approach. Staff APSI understands 'the requirements of working as an Assistance extension of City staff to manage each of the phases of a project like the Community Center. An initial step in which we feel is imperative to set the framework by which the Team manages the project is the development of the Project Delivery Plan. This plan allows the Team to work with the City of Diamond Bar and put in place the procedures by which the Team will manage both the design consultants and the construction of the Community Center. Meetings APSI's Project Manager, Mr. Sanders, will organize, schedule and aftend all necessary meetings and maintain a record of the meetings and topics discussed. During the course of a project this size and nature, we envision the following meetings being required: Initial Kick off meeting with the City to discuss goals and requirements Design. Development meetings with City and A/E Construction Document meetings with City and A/E Pre -Bid Conference Pre -1 ward Conference Pre -Construction Conference Pre -Construction Coordination Meetings (These meetings bring together the subconsultants and the decision makers to allow for planning and understanding of what is required and what are the key issues in approving work. We have found it helps keep projects on -schedule and reduces costly rework.) • Mechanical • Electrical • Plumbing • Fraing/Exterior Skin • Fire Safety • Ch nge Procedures/Pay Application );-- Scheduling Meeting City of Diamond Bar Appendix - Project Approach Weekly Progress Meetings Monthly Status Meeting/Billing/Progress Mr. Sanders will sit down with the Team to befter ascertain the meeting requirements and will tailor the type and amount of meetings to this project. Reports APSI has a number of standard reports used to manage each assignment. These reports are produced and distributed to the appropriate personnel by Mr. Sanders. These include the following: kly Progress Report > Monthly Progress Report > Open Issues Report - Will be reviewed with the City periodically to keep you informed of potential project impacts. > Pending PCO's Report > Outstanding RFI's Report > Outstanding Submiftals Report > Notices to Comply Report > Drawing List Summary Log - This will be distributed in the weekly progress meetings so all project participants are aware of what the latest drawings are and what Bulletins or RFI's have changed them. Document It is the policy of APSI to install a sound document control Control system on site using Prolog, as soon as the Notice -to -Proceed has been issued. The system shall be developed with the basic objectives of keeping the Owner and involved parties informed, at all times, and to properly catalogue all the documents generated during the course of the project. A sample of the various categories of documents is listed below: 1 . Submiftal Log 2. Request for Information Log 3. Design Revisions and Field Bulletin Log 4. Change Orders Log 5. Correspondence, both Incoming and Outgoing 6. Transmittals Log 7. Action Item Report City of Diamond Bar Appendix - Project Approach 8. Issues and Disputes and Potential Claims Log 9. Warranty Tracking 10. Punch List Log APSI generally uses software called Abstractor to prepare a master list of all the submiftal, shop drawings, samples and mock-up requirements. The list is directly generated by extracting relevant information from the electronic copy of the contract specifications. CDBG funding is another issue which needs to be diligently tracked throughout the course of the project. HUD will require that certified payroll is properly cataloged and forms submitted on ethnicity of subconsultants. This Team understands the significance of tracking these items and the penalties associated. The Project Manager, Construction Manager and Administrative Assisiant have been providing similar services to the City of Costa Mesa on their Downtown Recreation Center. The policies and procedures for tracking the requirements for CDBG funding are in place and the Team is actively providing similar services. Cost Control APSI is very experienced in tracking the original budget using a spreadsheet. As the project progressing, we will allocate the money to each line item and verify the work has been performed as indicated. Master An important tool in managing a project through the design Schedule process and into construction is the development and utilization of a Master Schedule. When design concepts and system alternatives are being evaluated, planners are often unable to provide a reasonably accurate estimate of the design and construction time associated with the project. Once produced, the master schedule will be updated and revised to reflect the impact of delays in design and/or award. The updated schedule information will be provided to the City on a weekly basis or as requested. If requested, APSI will provide 11 what if?" schedule projections and alternatives to aid the City in developing mitigation strategies for pre -award delays. City of Diamond Bar'Appendix - Project Approach PHASEI -PRE CONSTRUCTIO N PHASE 1.2 Project Cost The APSI project team will develop detailed estimates at the Estimates end of Design Development Phase and at agreed upon points during the Construction Document Phase. The estimates will be reviewed to verify the design is proceeding within the approved budget. Should deviations from the approved budget be identified, APSI will advise the City and design team along with recommendations for bringing the design back in conformance with the approved budget. Historically our estimating group has achieved estimate accuracy within a range of two to four percent when comparing actual bid pricing to Design Development estimates. 1.3 Value Throughout the course of our involvement, the APSI Project Engineering Team will be reviewing design at various stages and providing comments and recommendation on the life cycle cost of systems. This is accomplished through performing Value Engineering. This technique provides analysis of a proposed project or operation to achieve the optimum functional, performance and reliability goals at the minimurh life cycle cost. One of the key factors in a value study is when, during the design phase, the study is performed. If the study is conducted before the design data are developed, the findings may be too conceptual to be of much value. On the other hand, if,the studies are conducted too late in the design process, portions of the project may need to be redesigned and the design schedule may slip. Another important factor in a value study involves the study team. Selecting the right people to perform the review will produce the best outcome. Selecting individuals who understand the value analysis process and are not vested in the outcome will produce the most objective analysis. When performed at the right point in the design process with the right people the investment in value analysis will pay for itself. In keeping with our team philosophy, the Team will constantly provide input to the City and designers while presenting City of Diamond Bar Appendix - Project Approach specific reports at identified review milestones. APSI typically utilizina our Technical Desian Review Document APSI creates a wriften constructability review plan for each project. The typical plan requires, at a minimum, a review o the anticipated construction durations, a visit to the site t review existing site conaitions ana a aetauea project s eciti checklist to aid the review team with their evaluations. W recommend, at a minimum, constructability reviews b conducted at the 30%, 60% and 95% document com letio milestones. We also recommend that biddability and maintainability reviews be conducted concurrently by the sam team when conductina the constructabilitv reviews. The I I maaamiav review Involves a QUICK survev OT the avallaDiiity on the ease with which the design can be understood and bid. Contractors will increase their bid price for documents that are difficult to understand. or when local labor and/or materials ar study but requires additional review as the detailed document are produced. The constructability review report will contain computerized list of review comments referenced by desi sheet number and/orspecification section. The report will als contain suggested alternatives for key constructabilit , biddability and maintainability issues discovered during th review. 1.5 Biddin APSI's role is to review the Division 0 and Division 1 portion Documeni of the specifications including the General Conditions an - Preparatior Special Conditions. This includes making sure the items ar consistent and pertain to this project. It also is used as a wa to make sure no erroneous clauses are included which wil make bidding the project difficult. Contractor scheduling method will also be addressed. AIDS I has Drovided this service to manv clients. Recentiv. we hav (D City of Diamond Bar Appendix - Project Approach scheduling specifications to provide the necessary language to provide the management Team with the tools to manage the project. 1.6 Pre- APSI is experienced with prequalification procedures and wor uali in with clients to achieve quality lists of General Contractors t Bidders work on their assignments. We do suggest to each of ou clients interested in prequalifying contractors that they hav the prequalification and methods used reviewed by le a counsel. It is our experience that contractors will contes prequalification methods and the City needs to have document that will hold up in court. An example of a projec that used prequalification of contractors successfully is th Sprague Hall project at UCL University of California, Irvin Samara Larson, Project Manager 949 824-595 1.7 Bidding Prior to the project plans and specifications going out to bid, Assistance APSI will assist the City by contacting area listing agencies t list the project for bid. APSI will coordinate the availability o tans andspecifications, establish the bid schedule based on the timetable, for City approvals to award, and contact contractors with whom we have worked with to increase interest in bidding the ro'ect. 1.8 Pre -Bid The purpose of a pre-bid meeting is to make all biddin Conference contractors aware of specific project factors not identifiable in the bid documents. Issues like level of administrative effort, level of coordination expected between contractors, and othe unique aspects of the project, which may impact productivity, are discussed. Addressing these issues at the re -bid meetin can significantly improve the accuracy of the bids and reduc the potential for disputes and claims during construction. APS will perform the following activities for the re -bid meeting • Contact all plan holders and prospective bidders and remind them of the re -bid meetin • Prepare an a end • Prepare a sign -in shee Cii y of Diamond Bar Appendix - Project Approach Conduct or participate in the meeting as required Reserve and set-up conference room for the meeting Prepare and issue minutes of the meeting Video tape the Pre-bid meeting Meet with the Designers to review/respond to que2tions aised at the meeting 1.9 Bid Protest Mr. Losak will verify the validity of the protest and work with Mr. Doyle and the City's legal department to develop strategy to resolve the issue. 1.10 Bid Review Prior to receiving bids, Mr. Losak will compile a checklist t vedfy the contract compliance as well as develop a tabulation sheet to compare the bids. He will pay special attention to an exclusion noted by the contractor. All alternates will be listed in order of bid price to make a fair selection. 1.11 Pre -Award As part of the bid review process, Mr. Losak will verify Conference acceptability of subcontractors and vendors proposed by the apparent low bidders/bidder. The extensive work performed dudng Prequalification of bidders will provide Mr. Losak with the basis and requirements needed to determine the PHASE2- acceptability of subcontractors. ONSTRUCTIO HASE 1 Pre- APSI will organize, schedule and aftend the Preconstruction Construction Conference. It is our experience this session is used to build a Conference working relationship between all Team members. As th Construction Manager we will work with Mr. Doyle to address any areas that may need to be covered. Typically we address the following items: • Review of project mission • Identification of key issues for project success • Current project status • Performance expectations for team member • Team relationshi • Agreement on project procedures and communication protocol • Review of preliminary and construction milestone City of Diamond Bar Appendix - Project Approach schedules After the meeting, we will create and distribute the meeting minutes to each of the Team members which will address the key points brought up in the meeting. 2.2 On -Site APSI has selected our Team of on-site personnel based on the Managemen needs and requirements of this assignment. This Team brings t and proven on-site experience in maintaining the quality of the Inspection construction assignment while bringing the project in within budget and schedule parameters. The Team we are proposing is concluding a similar recreation center project for the City of Costa Mesa and feel the synergy achieved between this Team will be critical to achieve a successful completion to this assignment. They have in place the necessary coordination and communication procedures proven successful on this similar assignment. 2.3 Weekly Mr. Sanders will conduct weekly coordination and progress Progress meetings. He will promptly distribute the meeting minutes to Meetings all concerned parties and will follow up on all action items. A policy at APSI is to take digital photos of the project site to document the current site conditions and issues. This allows for a visual representation of the issues at each meeting. This package of pictures is included as part of the meeting minutes. 2.4 Reports APSI will produce a number of reports during the Construction phase of this project. These include the following: Weekly Progress Reports - These will contain the following: Open Issues Report Pending PCO's Report Outstanding RFI's Report Outstanding Submiftals Report Drawing List Summary Log )o- Photo Documentation of Site City of Diamond Bar Appendix - Project Approach ng: Monthly Progress Reports - These will contain the follow Project Current Status Reporl Previous month's work performe Work to be performed next month Project Cost Control Re o Summary Schedul Milestone Trend Cha > Project Manpower curve > Progress Photo Repo > Discussion of problems encountere > Issues that could affect project completion time or cos 2.5 Permits, APSI will verify permits, bonds and insurance are obtained and Bonds and maintained throughout the course of the project. We hav Insurance found in the past, these items can delay a project if they ar not facilitated in an expedient manner. Requirement levels wil be addressed in the pre -qualification of contractors thu minimizing the potential for successful bidders to be unable t obtain the necessary bond and insurance requirements 2.6 Review ol APSI will review the RFI's shop drawings and any other ng: Requests submiffals submitted by the Contractor to determine th for completeness of the package as well as-the conformance t Information, the contract documents. As a standard practice, Mr. Sander Shop will review the submittal and look at the effect the item has on Drawings, the overall schedule -and project cost. After this initial revie Samples & they will be forwarded to the Architect for their technica Other Submiftal review. 2.7 Progress Daily Reports - Mr. Sanders will keep a daily diary. The diary Reports will record site conditions, weather conditions, ma"o deliveries, accidents and other pertinent data. He will also verify the accuracy of the daily progress reports submitted b the Contractors and the daily time tickets for T&M -work. This i critical on a project of this nature where Community Develo Block Grant CDBG funds are being used. They are ve stringent in how the Pay Applications are processed and tracked and the daily logs become very important. We have found this to be the case on our Costa Mesa Recreatio Center since it also is partially funded through CDBG City of Diamond Bar Appendix - Project Approach Monthly Report - On the fifth working day of the following month, Mr. Sanders will prepare and submit a report noting all the activities of the previous month. In addition to the work accomplished in the previous month, the report will include the cost summary detailing base contract, contract modifications, claims and other cost issues. It will have a summary of critical issues showing their status and probable impact on the project. It will also contain photographs depicting current progress on the project. Using the document control system status reports for submiftals, RFIs and pending and approved change orders will be generated. Accident Reports - In the unfortunate event of an on-site accident, an accident report will be prepared in accordance with the site safety plan. Accidents will be immediately reported to the City and will be noted in the Construction Managers daily diary, the contractor's Daily Report, and the Project Monthly Report. 2.8 Master In addition to the Pre -construction Conference mentioned Schedule earlier, we recommend a meeting prior to construction Control commencing in regards to scheduling. Our construction phase scheduling effort starts immediately after the apparent low bidder is identified. We will meet with the contractor to review the schedule requirements and reinforce the importance of producing a schedule that complies with the contract specifications. Until the construction schedule is submifted by the contractor and approved, the project Master Schedule developed and maintained through the design and bid award phases is utilized to monitor progress of the project. Once the contractor's construction schedule is approved, it is integrated with the project Master Schedule by replacing the initial construction activities with the activities from the contractor's approved construction schedule. Our review of the contractor's Baseline Schedule includes review of the following items: • Logic • Activity duration Resource loading Level of detail • Cash loading City of Diamond Bar Appendix - Project Approach • Owner -furnished items • Long -lead procurement • Manpower loading by trade • Milestones • Negative float • Open-ended activities • Interface ties • Compliance with the contract scheduling specification We will update the schedule with actual progress once a month and review the contractor's pay application based on the updated schedule. As the project progresses and schedule revisions are required, we will implement the revisions between the monthly update cycles. When proposed changes are contemplated, we will input the change into our Master Schedule and assess the impact of the change on specific bid packages as well as the ripple effect it may have on other bid packages. 2.9 Photographs As previously described, APSI uses photographs to assist in and Videos managing and clarifying issues in the field. An additional tool is the video taping of the existing site and periodically through out the course the project to maintain a visual diary of the project. This becomes critical when determining if site conditions where affected by the contractor during construction and assigning responsibility. 2.10 Rejection APSI will document all test failures, rejected work and notify the of Work City if the Contractor fails to promptly remove or replace nonconforming or rejected work. 2.11 Contract Noncompliance I APSI has a standard procedure for dealing with contract noncompliance. As items are identified during our inspection of the site, a report is filed based on our findings and entered into our document control system. These items are reviewed on a weekly basis to check the status of each issue. If an issue of non-compliance continues, APSI will notify the City and take appropriate action to correct the non-compliance issue. This may include recommendation to withhold payment. henever APSI is notified by the Contractor of a differing site City of Diamond Bar Appendix - Project Approach Physical ondition we will notify the Architect of the situation and 2.12 Subsurface Conditions ovide him with sufficient details of the existingconditions. e will then work with the Architect and the Geotechnical n ineer to come u with a cost effective solution to resolve condition. If the solution results in an additional cost to the [he ontractor, we will re are a chan a order for the work in estion and process it in accordance with our procedures. 2.13 Manage r. Sanders will coordinate the inspection activities of the field ity inspection staff, inspectors from the Fire Marshall's Testing ffice, and other agencies as required. If surveying, testing Services aborator , orspecial inspection services are to be provided b consultant to the City, APSI will coordinate these here the specification calls for certification, the Construction ana er will verifyall materials submitted will be accompanied Irnsultants. a certificate statin the material meets theappropriate ecification. Complete records will be retained of each test d specimens will be retained where necessary,to prove or is rove the passing of specification tests. ork that does not conform to the requirements of the contract ocuments will be rejected. Since rework is often the source of ost overrun and delay for the contractor, Mr. Sanders will aintain complete records on all deficiency items. He will add he items to the Issue Tracking System mentioned earlier in his proposal. 14 Mana a ike the management of field testing services, APSI will verify Laborato that laboratory testing is correct and certification of the test will Testin be retained to prove or disprove the passing of the tests. Service 2.15 Labo Mr. Sanders will assist the City in enforcing all applicable Stat Compliance and Federal Labor regulations and standards. He will conduc periodic interviews with the Contractor's and Subcontractor' workforces and submit a report to Mr. Doyle APSI is currently overseeing labor compliance on the construction of the Downtown Recreation Center for the City o City of Diamond Bar Appendix - Project Approach Costa Mesa. We found during our review, the concrete subconsultant was using a pay scale that did not meet labor standards. APSI worked with the City to issue the appropriate notices and took the appropriate actions until the subcontractor complied with the State Standards. 2.16 Contractor's Safety APSI always recommends contractors be required, by Program contract, to develop'and implement a wriften safety program. We will review these programs for conformance with contract requirements and monitor their implementation. Deviations from the plan will be documented and used to identify quality problems and trends. As stated in the 2.7 Progress Reports, APSI will notify the City, investigate the accident and prepare an Accident Report. In addition, Mr. Sanders will note the incident in his Daily Diary and the Project Monthly Report and verify that it is noted in the Contractor's Daily Report. 2.17 Cost As part of APSI document control system which will be Accounting implemented, APSI will track all approved changes and will monitor and include those changes into the overall project budget. Mr. Sanders will notify the City if the project is experiencing significant increases in the project cost and will work with the City to maintain the project within the overall budget. 2.18 Certified As part of our construction management assignments, APSI Payroll reviews certified payroll for compliance with prevailing wage Review requirements. Our current assignment for the City of Costa and CDBG Mesa requires we verify certified payroll complies with both Regulation Federal and State requirements, whichever is greater. This is RevieW r due to funding from three separate sources, HUD (CDBG), FEMA and City Capital Outlay. We have found in a few instances where the subcontractor was not complying with requirements and the necessary steps where taken to rectify the situation. We do want to reiterate the significance of this undertaking. At Costa Mesa, it has required a part-time position to track and maintain the reporting requirements. The individual who has spent the last year maintaining this process is part of our (D 13 City of Diamond Bar Appendix - Project Approach Team and will provide similar services to the City of Diamo Bar. 2.19 Progress APSI typically works with our Owners to develop specifications Payments which require the Contractor to prepare a cost loaded CPFI schedule. APSI will then review the CPM schedule to verify the cost of each construction item is accurately reflected in the schedule. At the end of each month APSI will review the percentage complete on each item in the schedule for accuracy. After reconciling our estimate of the percent complete of each item in the schedule with the Contractor, the Contractor will prepare the payment application from the CPM schedule. 2.20 change After the contract is awarded, there are numerous aspects wh Order a project can have an increase in the project cost. Therefore, Preparation, it is critical that the proper mechanism is set in place t Negotiation manage changes and to minimize the potential impact on the and Processing project cost caused by these avoidable reasons. Mr. Sander will assist the City in managing the changes as follows: Process Requests for Changes ' Prepare Contract Change Orders for City Review V Perform Independent Estimates of the Proposed Revision r. Sanders is familiar with change orders and contract mendments. With his experience on previous projects, Mr. anders is cognizant of the importance of working with Mr. Doyle to address these changes in an expedient manner. It is very important to note that no contract modification can be omplete unless it has addressed the time and cost elements f the change simultaneously. The method of measuring the m act of a change and determining appropriate time xtensions is achieved by Fra net analysis on each issue. Mr. anders will work closely with Mr. Doyle the A/E and the ontractor to seek agreement on the cost and time impacts of II modifications as promptly as possible. I record keepingsystem previous) mentioned will be used o track changes and the cost impact of those changes. As he as a new modification is entered, the system will (iD 14 City of Diamond Bar Appendix - Project Approach automatically give a modification number. Mr. Sanders will continually track all potential, completed and approved modifications and the cost associated with each change. He will diligently observe and follow the guidelines for contract modifications: First and foremost, Mr. Sanders will verify the work involved is not part of the original contract scope. Once it is determined the work is outside the scope of the contract, Mr. Sanders will validate the addition is justified. Once it is determined the modification is justified, Mr. Sanders will perform a detailed estimate and time impact analysis. If required he will get help from estimators in our main office. Mr. Sanders will document the proposed modification and provide a written justification for Mr. Doyle to review and approve. Mr. Sanders will develop negotiation strategies for every modification and present his findings/strategies to Mr. Doyle and assist in negotiating the modifications. 2.21 Change As part of APSI's document control system, Mr. Sanders will Order track all change orders pending and approved. This system Reports allows Mr. Sanders to print out a report for the City, which complies with each of the items requested in the RFP. 2.22 Record Documents I Mr. Sanders will maintain on-site a copy of all shop drawings, product data samples, submiftals, purchases, materials, equipmeni, applicable handbooks, maintenance and operating manuals and instructions and any other information generated throughout the course of the project. These items will be tracked via the document control system and will allow Mr. Sanders to track the history of each item throughout the course of construction. 2.23 Initial Mr. Sanders will be on-site to view the start up of all systems. Start-up If any problems arise, Mr. Sanders will review the corrected systems and view the restart of each system. He will work with the Contractor until the City is satisfied that each system is functional. 15 City of Diamond Bar'Appendix - Project Approach Mr. Sanders is experienced in working with City Buildin 2.24 Building Inspections Inspectors and has experience in managing the scheduling process of site inspections. He will keep the lines o communication open with all applicable City staff and provide the Inspection Department with ample time to schedule an PHASEIII-POST conduct inspections. CONSTRUCTION 3.1 Final The punchlist is tracked as part of Prolog, our documen Punchlist controls stem. The items that are identified are entered int the system. The system tracks who is responsible and th date the item should be corrected by. This list is generatec and distributed to all parties involved and allows Mr. Sander an electronic tool to monitor all items are complete before th project is closed out 3.2 Final Upon notification from the Contractor requesting Fina Inspection inspection, Mr. Sanders will coordinate with the Architect t determine that all punch list items have been completed an the project is deemed complete. Once the project is complete Mr. Sanders will forward all the required information to th 16 City. This information is in our Closeout Submiftals within the document controls stem. It allows Mr. Sanders to verify al items have been handed over the City all the required information to successful maintain and operate the systems installed. 3.3 Operation and As part of the Closeout Submiftals, Operation an Maintenance Maintenance Manuals will be monitored and final payment wil Manuals not be rendered until all items have been delivered to the Cit . 3.4 Closeout Once again, Mr. Sanders will maintain a list of all document Documentation required from the Contractor to be turned over to the Cit This list will be developed from the specifications and added t as the project proceeds. A partial list includes: • Record Drawing • Unconditional Lien Waiver • Project Roster • Final Lien Wave • Warranties/Guarantee 16 City of Diamond Bar Appendix - Project Approach • Equipment Manuals/Maintenance Schedules Certificate of Substantial Completion • Copies of Inspection Permits • Occupancy Permit • Final Completion • Notification of Acceptance 3.5 Final After all items have been complete and all manuals and Payment documentation have been submifted, Mr. Sanders will make a recommendation to the City on the Contractor's final progress payment request. A report based on the final payment will be created and forwarded to the City. 3.6 Final Report At the completion of each project we prepare a Final Project Report. The report will contain the following sections. 1. Project Description and Overview 11. Actions and Items that Contributed to the Success. III. Actions or Inactions that Created Problems and Caused Cost and Time Over Runs. IV. Lessons Learned V. Photographs Vi. Appendix 1 1 . Accident Reports and Certificates of Insurance 2. Contractor Performance Evaluations 3. A/E Performance Evaluations 4. Master File Index 5. Record Storage File Index Vi 1. Appendix 2 1 . Electronic Copy of Master Project Schedule 2. Electronic Copy of Action Tracking Log 3. Electronic Copy of Project Directory 4. Electronic Copy of RFI & Submiftal Tracking Log 5. Electronic Copy of All Outgoing Correspondence 17 City of Diamond Bar Appendix - Project Approach ADDITION AL Claims Services/ APSI has resolved numerous construction claims submifted by Testify contractors. Unfortunately, the analysis for many of the claims was performed after the project was completed. Analyzing and negotiating claims, after the fact, has given us an insight on how disagreements develop into disputes and ultimately into claims from seemingly small issues. We have clearly established that the cost of dealing with claims after the job is completed are often much greater than the cost of dealing with the problems when they first arise. Our construction management personnel have been trained to adapt a team approach to project delivery. By coming to a meeting -of -the -minds on the dispute resolution process with the architect, engineers, and contractors at the beginning of the project, small issues can be kept small and claims can be avoided. This approach minimizes adversarial confrontations and helps preserve the balance of viewpoints and interests. The record keeping system, along with our schedule management approach provides APSI with an effective tool for avoiding and analyzing claims. One simple claims defense technique we recommend as a normal part of project administration is the preparation of dispute files. When Mr. Sanders identifies a potential dispute, he will assign a Dispute Identification Number. This simple step will allow APSI to track the potential dispute. Mr. Sanders will also assign and maintain files for issues where the contractor is adversely impacting their own operations. Many delays and cost overruns are caused by events completely within the contractor's control. That would include such items as: poor production, materials delivery problems, labor shortages, disruptions, mistakes, equipment availability problems, or poor coordination. Although these items do not represent a direct claims risk against the Owner, it often develops they become an important part of the defense against the contractors claims. The schedule management techniques, together with the record keeping system, will greatly reduce the possibility of contractor's claims. If we are unable to resolve the disputes in the field, we will prepare claim reports and submit them to the City. The claim (D 18 City of Diamond Bar Appendix - Project Approach reports contain a summary description of the claim, the contractor's position, the Construction Engineer's position, a recommendation for disposition of the claim, and pertinent support documentation organized chronologically. The purpose of the claim reports is to reduce the time required for the City's operations and legal staff to understand the key issues involved in the claim. A large part of the Owners' expense in claim resolution is in understanding the issues and organizing the suppbrt documentation. APSI has found the claim reports we prepare for our clients facilitate the resolution of the claims and significantly reduce the clients document organization and claim analysis costs. 19 ZA Analy!ical hp-,. Planning October 10, Services Inc. David Doyle, Deputy City Manager City of Diamond Bar 21825 East Copley Drive Diamond Bar, CA 91765-4177 RE: Cost Proposal for Construction Management Services for the New Senior/Community Center Summitridge Park Dear Mr. Plan Check/Bid/Award Phase APSI has included stated in the Reque of the project and reflect the actual c project and a list of is a breakdown of c Construction Phase Close-out Phase the cost breakdown by phase and Other Direct Cost's (ODCs) as >t for Proposal. We t ave made certain assumptions on the duration )DC's that will be required. APSI will adjust these items to better ist upon notification from the City as to estimated duration of the items that will be su plied by the Contractor and/or City. Following tsts by Phase: • Programming and Design Phase APSI has also made some basic assumptions on the ODC's. During the Construction Phase, we have assumed that the Contractor and/or City will provide the following items: • Construction Trailer • Furniture (Desks, qhairs, Plan Table, Cnference Table and Chairs, Filing Cabinet) Utilities (Initial Set-up and Monthly Charge ) • Boftled Water 388,185 These items are based on our experience on similar sized projects. We will adjust our costs based on discussions with the City. If you have any questions, please feel free to contact me at (949) 707-5956. Analytical Planning Services, Inc. I') Jay Losak, P.E., PMP Vice President 15707 Rockfield * Suite 225 0 Irvine, CA 92618 o (949) 707-5956 0 FAX (949) 707-5953 Agenda # 6_9 Meeting Date: Dec. 4, 2001 CITY COUNCIL AGENDA REPORT TO: Honorable Mayor and Members of e City Council VIA: Linda C. Lowry, City Manage TITLE: RESOLUTION NO. 2001 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING THE INSTALLATION OF ONE HOUR COMMERCIAL VEHICLE PARKING, 8:00 A.M. TO 4:00 P.M., ON THE EAST SIDE OF LEMON AVENUE FROM THE SOUTHERLY SR -60 RIGHT-OF-WAY TO THE NORTHERLY DRIVEWAY RECOMMENDATION: It is recommended that the City Council approve Resolution No. 2001-xx to allow One Hour Commercial Vehicle Parking, 8:00 a.m. to 4:00 p.m., on the east side of Lemon Avenue from the southerly SR -60 freeway right-of-way line to the northerly driveway of the commercial center, for a trial period of six months. FINANCIAL IMPACT: The proposed recommendation requires the installation of three signs to implement a parking zone for "One Hour Commercial Vehicle Parking, 8:00 a.m. to 4:00 p.m." The signs will cost approximately $200 and will be funded by current BACKGROUND: To mitigate an identified commercial vehicle parking problem along Lemon Avenue from Golden Springs Drive to the northerly City limit, "Tow Away No Commercial Vehicle Parking Any Time" signs were posted eliminating all commercial vehicles per City Council Resolution No. 2000-30, May 16, 2000. The restriction was based on the following: Trucks parking on Lemon Avenue exceeding the time limit signs; Sight obstructions at the intersections of Earigate Street and Walnut Drive; Overnight parking of commercial vehicles; The unsightly use of commercial parking; Using Lemon Avenue to make repairs to vehicles; Sign changes to allow tighter enforcement by the Sheriffs Department (Existing Citywide 30 minute enforcement was difficult to maintain); • Avoiding the disrepair of the road surface from oil leaking from the parked vehicles; • The City of Industry has red curb from its southerly border to Valley Boulevard effectively transferring the commercial vehicle parking to the City of Diamond Bar. Recently, the City of Diamond Bar was asked by Charlie's Sandwich Shop to review and consider a request to allow commercial vehicle parking on the east side of Lemon Avenue. They request parking from the northerly driveway of the commercial center to the southerly SR -60 freeway right-of-way line for patrons that drive commercial vehicles. Per the State of California Vehicle Code Section 260 a "commercial vehicle" is defined as a vehicle used or maintained for the transportation of persons for hire, compensation, or profit or designed, used or maintained primarily for the transportation of property. Additionally, per section 550 the term "semi -trailer" is defined as a vehicle designed for carrying persons or property, used in conjunction with a motor vehicle, and so constructed that some part of its weight and that of its load rests upon, or is carried by, another vehicle. The trucks and semi -trailers weighing over 10,000 pounds were parking on Lemon Avenue for more than the posted sign limit of 30 minutes. A semitrailer is The Traffic and Transportation Commission discussed this item on October 11, 2001 and November 8, 2001 and requested staff to forward a recommendation to the City Council to allow One Hour Commercial Vehicle Parking, 8:00 a.m. to 4:00 p.m., on the east side of Lemon Avenue from the southerly SR -60 freeway right-of-way line to the northerly driveway of the commercial center for a trial period of six months. The trial period is to evaluate that the parking of these vehicles does not revert to the previous status that the prohibition eliminated. East Side of Lemon Avenue Staff does not recommend any changes to the existing signage from the freeway overpass to the northerly City Limit. Currently, there is a full time parking restriction of both commercial vehicles and passenger cars from the southerly driveway of Walnut Valley Unified School District Office to the northerly City limit. There is currently the commercial vehicle parking restriction from Golden Springs Drive to the southerly driveway of the Walnut Valley Unified School District. Staff has reviewed the request to allow commercial vehicle parking on the east side of Lemon Avenue from the southerly SR -60 freeway right-of-way line to the northerly driveway of the commercial center. This is approximately 285 feet for patrons that drive patrons that drive commercial vehicles, approximately five (5) semi -trailers. Fourteen passenger cars could also park in the requested area. Enforcement of this parking requires the Sheriff's to mark each truck when they make a pass, and return within the time period to ticket if necessary. The Sheriffs Department has recommended a "One Hour' restriction and indicates this sign would augment enforcement. Staff discussed the parking restrictions with the City's On-call Traffic Engineer and he recommends a combination sign of dual color which would eliminate commercial vehicle parking during the evening hours and allow commercial vehicle parking during the designated daytime hours. He also recommends that the City not allow parking during the peak traffic hours (See attached sample R38(s)). Staff is recommending that a time limit be set for the "One Hour" parking from 8:00 a.m. to 4:00 p.m. and to retain no commercial vehicle parking 4 p.m. to 8 a.m. These times Staff reviewed the hours of operation for the business at the shopping center. All stores except for the liquor store are closed on Sunday. The sandwich shop closes at 4:00 p.m., the educational retail store at 6:00 p.m., the cleaners at 7:00 p.m., the beauty salon at 8:00 p.m. and the liquor store did not have the hours posted. It is deemed that the center's Currently, the City of Diamond Bar has some limited parking along the designated Truck Routes. These include: • On the westerly side of Brea Canyon Road there is a "30 Minute Commercial Parking" zone in front of the Shea Center. This was established by Los Angeles County prior to Cityhood; • On the north side of Golden Springs Drive in front of the Coco's and shopping center to the west, there is a two-hour parking zone. This also was established by Los Angeles County prior to Cityhood; • Diamond Bar has established a "30 Minute Commercial Vehicle Parking" on the north side of Washington Street from approximately Windwood Avenue to Lycoming Street. Generally the City, through its Development Code and Zoning Code requires businesses to maintain sufficient parking on-site to provide for the loading and parking and for the general welfare and convenience of persons within the City by ensuring sufficient parking facilities to meet the needs generated by specific uses. However, the Charlie's commercial center is considered a legal nonconforming center that was established prior to the current Diamond Bar's Development Code. By today's Diamond Bar Development Code standard for the retail center requires 35 Bar Development Code standard for the retail center requires 35 spaces and the center currently has 25 spaces. Trial Period The request is specific to the owner of the Charlie's Sandwich Shoppe. Staff is recommending that a trial period be established of six months to allow One Hour Commercial Vehicle Parking, 8:00 a.m. to 4:00 p.m., on the east side of Lemon Avenue from the southerly SR -60 freeway right-of-way line to the northerly driveway of the commercial center. During the six-month trial period, staff will monitor the parking of commercial vehicles to determine that these vehicles are not intrusive to the City as described previously and to which the prohibition of parking was addressed in Resolution 2000-30. Should staff find that the vehicles are intrusive to the City as a whole, staff will again recommend the prohibition of commercial vehicle parking. It should be noted that the current and proposed signage allows passenger vehicles to park on Lemon Avenue. Parking restrictions are for commercial vehicles only. There is no restriction for passenger vehicles to park in the area that would also allow commercial vehicles. West Side of Lemon Avenue Recently the City installed a left -turn signal at the intersection of Golden Springs Drive and Lemon Avenue with a dedicated right turn lane to westbound Golden Springs Drive from Lemon Avenue. The approved plans and specifications for this Capital Improvement Project include "No Stopping Anytime" signs on the west side of Lemon Avenue. The limit of this signage is 300 feet north from Golden Springs Drive. There is a total of 525 feet from the SR -60 right-of-way to Golden Springs Drive. Staff discussed allowing parking on the west side of Lemon Avenue with our City's On-call Traffic Engineer. It is not recommended to allow semi -trailers to park on the west side due to sight visibility and interference with the new turn lane. Additionally, it is not anticipated that semi -trailers would make a U-turn on Lemon Avenue to park along the east side of the street. Staff recommends the signage on the west side of Lemon Avenue remain as posted Prepared By: Linda Smith, Development Services Assistant Reviewed N JdWOes DeSlt a?n7, Deerputy City Manager Attachments: 1 . Resolution No. 2001-xx; 2. Aerial; 3. No Stopping Any Time Sign; 4. No Commercial Vehicle Parking Any Time Sign; 5. Proposed No Commercial Vehicle Parking with Restrictions Sign; 6. T&T Minutes November 8, 2001; D:WORD-LI NDA/cc-2001 /LEMON AVENUE SIGNAGE REVISION 120401 5 RESOLUTION NO. 2001 -p A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING THE INSTALLATION OF ONE HOUR COMMERCIAL VEHICLE PARKING, 8:00 A.M. TO 4:00 P.M., ON THE EAST SIDE OF LEMON AVENUE FROM THE SOUTHERLY SR -60 RIGHT-OF-WAY TO THE NORTHERLY DRIVEWAY OF THE COMMERCIAL CENTER A. RECITALS (i) The Traffic and Transportation Commission considered this matter at public meetings on October 11, 2001 and November 8, 2001. (ii) At the meeting of November 8, 2001, the Traffic and Transportation Commission Meeting determined and recommended that a One Hour Commercial Vehicle Parking, 8:00 a.m. to 4:00 p.m., on the east side of Lemon Avenue from the southerly SR -60 freeway right-of-way line to the northerly driveway of the commercial center be established for a trial period of six months. B. RESOLUTION. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: 1 . Said action is pursuant to Section 10.08.010 of the Diamond Bar City Code, as heretofore adopted; 2. The City Council hereby finds that the public health, safety, and welfare will be best protected by allowing a One Hour Commercial Vehicle Parking, 8:00 a.m. to 4:00 p.m., on the east side of Lemon Avenue from the southerly SR -60 freeway right-of-way line to the northerly driveway of the commercial center. 3. This resolution shall not become effective until the signs are posted that allow One Hour Commercial Vehicle Parking, 8:00 a.m. to 4:00 p.m., on the east side of Lemon- Avenue from the southerly SR -60 freeway right -of way line to the northerly driveway of the commercial center. 4. To establish this signage for a trial period of six months. 5. The City Council of the City of Diamond Bar hereby authorize and direct the City Engineer to cause said signs to be installed. PASSED, APPROVED and APPROVED this 4 th day of December 2001. MAYOR 1, Lynda Burgess, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on 4 th day of December, 2001 by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST Lynda Burgess, City Clerk City of Diamond Bar OM -tM SIGNS 1. No Stopping Any Time (not shown on this aerial) from the southerly driveway of the Walnut Valley Unified School District to the northerly City limit. 2. No Commercial Vehicle Parking Anytime 3. No Commercial Vehicle Parking with restrictions F /_ILIfill T19 This sign is currently posted from the southerly driveway of the Walnut Valley Unified School District to the northerly City Limft. VEHICLE PARKING ANY TIME This sign is currently posted from Golden Springs Drive to the southerly driveway of the Walnut Valley Unified School District Administration Office. It is proposed to remain from Golden Springs Drive to the northeriy driveway of the shopping center and the southerly freeway right-of-way to the southerly driveway of the Walnut Valley Unified School District Administration Office. F VEHICLE PARKING 4 PM-8AM HOUR COMMERCIAL VEHICLE PARKING 8 AM -4 PM This is a modified R38(S) Regulatory Sign proposed from shopping center southerly driveway to the northerly SR -60 freeway R -O -W. NOVEMBER PAGE T&T require additiohat, review by staff in order to m a presentation to the lu Commission at a la date. VC/Istik pointed out that s et par may present sight safety concerns for street traffic. C/Kung suggest --d thalt6e University') Phoenix offer to negotiate payment for parking spaces i"eir complex to ri )ke this problem rather than ask the Commission to Ive the problem. V. CONS=CALENDAR: None Vi. OLD BUSINESS: A. Consideration of Parking on the East Side of Lemon Avenue from the Southerly SR -60 Freeway Right-of-way to the Northerly Driveway of the Commercial Center. DSA/Smith presented staff's report. Staff recommends that the Traffic and Transportation Commission receive public comments, discuss, and concur with staffs recommendations to allow 1 Hour Commercial Vehicle Parking, 8:00 a.m. to 4:00 p.m. on the east side of Lemon Avenue from the southerly SR -60 freeway right-of-way line to the northerly driveway of the commercial center for a trial period of six months and forward said recommendation to the City Council. Mary Ricotta, 20651 Golden Springs Drive, thanked staff for their recommendation and Charlie's would like to recommend that this parking consideration be permanent. C/Morris moved, C/Kung seconded, to recommend that the City Council approve staffs recommendation to allow 1 Hour Commercial Vehicle Parking, 8:00 a.m. to 4:00 p.m., on the east side of Lemon Avenue from the southerly SR -60 freeway right-of-way line to the northerly driveway of the commercial center for a trial period of six months. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Kung, Morris, VC/istik, ChairNirginkar NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Leonard Vil. N BUSINESS: A. SSheri eparrttmmeenntt TTrraaffffiicc SSaafety Program. CITY COUNCIL TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manager Agenda # 9_1 Meetinz Date: December 4, 2001 FACT =1l I IIIII-I'sCV4aQ1:411 TITLE: Consideration of approval of the Diamond Bar Traffic Safety Program RECOMMENDATION: The Traffic and Transportation Commission and City staff recommend the City Council approve the Sheriff Department's Traffic Safety Program. BACKGROUND: During this past summer, the Los Angeles County Sheriffs Department conducted the first in a series of neighborhood surveys in order to gauge the level of satisfaction with police services as well as to determine which key issues were of the most concern to residents. The results of the survey overwhelmingly pointed to "traffic" as being the primary issue for most residents in Diamond Bar. In order to address this concern, the Los Angeles County Sheriff's Department, in conjunction with City staff, developed a comprehensive Traffic Safety Program. The general purpose of this Program is to befter summarize all of the various traffic -related activities conducted by the Sheriffs Department over the course of the year into one comprehensive document as well as provide the City with goals and objectives for current and future years. During subsequent years, this document will be revised and evaluated to reflect the changing needs of the community and will also assist the City in compiling the Sheriffs budget for anticipated future programs and services. DISCUSSION As proposed, the Traffic Safety Program provides the City with a means by which to judge the effectiveness of traffic -related programs in the following three areas of concern: 1 ) Traffic issues involving major roadways Recent studies have concluded that approximately 80% of all traffic accidents reported in the City come from one of four main arterials in the City (Diamond Bar Boulevard, Golden Springs, Grand Avenue and Brea Canyon Road). In order to curb the number of accidents, the Sheriffs Department relies upon various techniques to enforce the speed limits in the City. The most prominent enforcement method employed by the Sheriffs Department is the use of a total of three radar guns by the City's three motorcycle officers. While effective, the number of devices available has limited the Department's ability to fully utilize all personnel in the effort to enforce the speed laws. As a result, three additional lasers have been purchased and will be utilized once properly installed onto the units; the new devices will allow for increased enforcement capabilities through various barriers (i.e. walls and rain). In turn, the three existing radar guns will be given to other deputies in Diamond Bar who can be better utilized to enforce traffic -related issues. The end result of doubling the number of available radar devices is that the Sheriffs Department will be provided with a means to better enforce speed laws and reduce the number of traffic accidents throughout the City. Another enforcement tool utilized by the Sheriffs Department is to increase driver awareness. Both the radar trailer and vehicle safety checkpoints have proven effective in alerting residents of the need to adhere to safe driving practices, such as maintaining proper speed and obeying posted signs. 2) Residential traffic issues Although 20% of all City accidents occur in and around the residential portions of Diamond Bar, the vast majority of complaints are generated from these areas. The most effective tool utilized by the SherifFs Department in their efforts to be responsive to residents' concerns is the "pass -on" board. This board is housed at the Service Center and reflects areas of concern brought forth during the day by deputies and members of the public (through City staff). Once the concern is placed on the board, the deputies respond to and address the listed items in a timely manner. Besides this example of targeted enforcement, the deputies also engage in general enforcement, but may be immediately deployed on an "as -needed" basis to specific areas of concern. 3) Issues related to school traffic School -related traffic issues and student safety concerns are of primary importance to every resident, parent and school administrator within Diamond Bar. During the school year, morning and afternoon drop-off and pick-up times substantially contribute to severe residential street traffic congestion. In order to combat this problem, both the Sheriffs Department and City Engineering Department have worked together to develop circulation patterns that will allow school traffic to exit the school grounds with minimal delay. Schools selected for the evaluation and implementation of revised traffic pafterns are determined through citizen comments that are forwarded to the City's Traffic and Transportation Commission for review and consideration; recommendations made by the Commission are then forwarded on to the City Council for final review and approval. During the current fiscal year, Chaparral Middle School underwent this evaluation and implementation process for a revised traffic circulation pattern. Besides traffic enforcement in the aforementioned areas, the Sherifrs Department also utilizes public forums to offer and receive testimony on other means by which to increase compliance. Items such as traffic signals, signage and roadway striping are discussed and modified through public input, analysis and evaluation of problem areas. In addition, the Sheriff's Department has committed itself to working with City staff on developing and marketing information to all residents concerning driver safety and other traffic -related items. Since the focus of traffic -related programs may shift over time to other areas, it is understood that this document will be reviewed on an annual basis in order to insure that the document continues to address the long-term needs and concerns of the community. Furthermore, the Traffic Safety Program is the first portion of a larger program which will cover numerous elements related to Public Safety as a whole. It is expected that the entire Public Safety Program will be submifted for Council review during the upcoming year. The Traffic and Transportation Commission reviewed the Traffic Safety Program at their meeting on November 8, 2001 and recommended that it be forwarded on to Council "as is" with no revisions or additions. PREPARED BY: Todd Strojny, Senior Administrative Assistant REVIEWED BY: 4n; v. Ckoanager David Doy"le, Depaly' City Manager inda Lowry, C anaaei Attachments: City of Diamond Bar Traffic Safety Program CITY OF DIAMOND BAR TRAFFIC SAFETY PROGRAM MISSION STATEMENT The Los Angeles County Sheriffs Department is dedicated to providing the residents of the City of Diamond Bar with a model program for traffic safety and enforcement. The Department's goal is to enforce the laws fairly while maintaining and defending the rights of all. The Department is commifted to this partnership with the community and strive to improve upon the quality of its service by reducing the number of injurious or fatal collisions involving vehicles, pedestrians and bicyclists. PROGRAM AREA DESCRIPTION With a land mass of approximately 14.9 square miles, the City of Diamond Bar is nestled within the Pomona -Walnut Valley and has a population of 56,287 residents. Located adjacent to the communities of Pomona and City of Industry (to the north), Chino Hills (to the east), the unincorporated community of Rowland Heights (to the west) and the City of Brea (to the south), Diamond Bar has become the transportation hub for residents traversing through these communities. The City is intersected by two major freeway systems (the Riverside (60) Freeway and the Orange (57) Freeway) and contributes approximately 39 miles of arterial highway surface to the community. The remainder of the City roadway system totals 119 miles, 17 miles of which are connector roads and another 102 miles of local residential streets. Although the California Highway Patrol provides traffic enforcement for the aforementioned highways, the collateral PROGRAM OVERVIEW The Los Angeles County Sheriffs Department provides the City of Diamond Bar with a comprehensive traffic safety program which includes enforcement operations related to moving violations, driving under the influence (DUI), parking, seat belts, and child safety. In addition, deputies provide vehicle safety check points, child safety seat training and checkups, bicycle and pedestrian safety classes (including bicycle rodeos) and senior driver awareness education. Deputies distribute public awareness and educational materials in support of the program and solicit the direct participation of community-based organizations (such as the Public Safety Committee and the Traffic and Transportation Commission) as needed. As referenced in this plan, the "Diamond Bar Team" refers to the team sergeant, his staff ( team leader, crime prevention deputy and special problems deputies) and all field deputies assigned to the City of Diamond Bar. TRAFFIC ISSUES (MAJOR ROADWAYS) Overview Traffic congestion and related issues remain the number one concern of Diamond Bar residents. (1 CITY OF DIAMOND BAR TRAFFIC SAFETY PROGRAM The four main roadways within the City include Diamond Bar Boulevard, Golden Springs Drive, Grand Avenue, and Brea Canyon Road. The traffic on these roadways is responsible for nearly 80% of all injury -related traffic accidents reported within the City during the past year. One of the major concerns is the 60/57 freeway interchange, which is located near the center of Diamond Bar and produces a large increase in traffic flow on all nearby City surface streets during both the morning and evening rush hours. In the event of a major freeway traffic accident, adjacent surface streets near this interchange routinely grid -lock with cars and other vehicles. In order to alleviate some concerns related to gridlock in this area as well as other sections of the City during significant power outages or other traffic related emergencies, every major intersection has been provided with temporary stop signs. These signs are secured to the signal poles by heavy-duty chains and the shift field sergeant has the key to the locks. There is an additional key for the locks at the Walnut/Diamond Bar Sheriff Station desk, which can be deployed in the event of an anticipated rolling black out. Program Elements: General Traffic Enforcement For general enforcement, three traffic motor officers are deployed throughout the City each weekday. Since weekend traffic volumes rarely exceed 10% of weekday amounts, motor officers are not deployed during Saturday or Sunday and instead are patrolled by one regularly scheduled traffic unit for each of the three shifts. While on duty, motor officers have their shifts adjusted on an as -needed basis to meet the changing traffic needs of the City. In order to most effectively enforce City speed laws, all motor officers are equipped with laser radar guns. While the current radar equipment has been an effective means of enforcement under most conditions, recent advances in radar technology have greatly enhanced the ability of the devices to be utilized in more diverse situations. With the purchase of three such laser guns for the City's motorcycle officers in the near future, the deputies will be able to track vehicles through obstacles, windshields and rain; such advanced capabilities are not currently possible with the old units. The three laser guns currently in use will be re -deployed to other criminal and traffic cars that presently have no radar capability. Most of the City's deputies are trained in the use of radar with the remaining two deputies scheduled for certification in the coming months; funding for the training is provided by Los Angeles County. Once all Diamond Bar deputies complete the requisite training, the City will enjoy increased traffic enforcement capabilities through the availability of the extra three laser devices. In addition, the speed laws will also be enforced daily by one vehicle traffic All radar devices are used in accordance with 40802 CVC (California Vehicle Code), which states that a current speed survey (to be conducted by the City's Engineering Department) will justify the speed limit and that the officer has completed a radar operator course of not less than 24 hours. Furthermore, the officer needs to have taken an additional course that is certified by the Commission on Peace Officer Standards and Training (POST); this course cannot be less than 2 hours long and covers numerous elements pertaining to laser radar devices. (2 CITY OF DIAMOND BAR TRAFFIC SAFETY PROGRAM Outside of radar -related traffic enforcement, each deputy conducts general patrols of their assigned area and provides the City with enforcement of all traffic codes. Public Input Other traffic -related mafters are presented by members of the Los Angeles County Sheriffs Department, Diamond Bar team staff during regular sessions of the City Traffic and Transportation Commission; such meetings allow team members a forum in which to provide input regarding traffic signals, controls, signage and roadway striping. DriverAwareness The radar speed trailer is deployed throughout the City approximately four days per week. The locations are determined by several methods, such as through concerns identified at Traffic and Transportation commission meetings, direct contact with citizens, or at requests from City staff (based on citizen input). The trailer is deployed by the Volunteer Patrol, who is directed by the team leader to drop off and set up the radar trailer and attached radio car in the morning and to pick it up in the afternoon or during the next day. Another effective traffic awareness tool has been the use of vehicle safety checkpoints. This program provides the City with additional driver education and promotes voluntary compliance with traffic regulations. These checkpoints are conducted randomly (approximately every three months) and are held in a different section of the City each time. The checkpoints are conducted in accordance with case law, which requires timely media notification prior to the event. MarketinglEducation Besides active traffic enforcement programs, team members also are committed to working with City staff to develop and market the educational component of the traffic safety plan. The team sergeant and team leader work closely with the City's Communications and Marketing team to increase media coverage, as well as to create future law enforcement cable programs aimed at educating the citizens on various topics, including traffic safety. In addition, the crime prevention deputy writes traffic safety related articles on a monthly basis for the "Windmill." TRAFFIC ISSUES (RESIDENTIAL) Overview Speeding vehicles within residential neighborhoods account for 20% of injury accidents in the City. However, input from local residents about neighborhood traffic problems constitute the majority of the traffic -related complaints received during the year. In order to be responsive to the concerns of the residents, traffic units and motor officers are re -deployed into the residential neighborhoods on an "as needed" basis. Due to the fact that the traffic concerns continually change, it is not feasible to specify an exact amount of time a deputy will spend in each area of concern. However, deputies will respond to received complaints in a timely manner and handle those specific concerns/problems. The amount of time spent at each area is dependant upon the volume of traffic and the number of violations observed. (3 CITY OF DIAMOND BAR TRAFFIC SAFETY Program Elements: "Pass -on " BoardlCommunity Input A "pass -on" board at the Diamond Bar Service Center has been established for all deputies assigned to the Diamond Bar team, including both motorcycle and traffic units. The "pass -on" board is a large erasable white board which is located in the hallway of the Diamond Bar Sheriff Service Center and is accessible to all deputies, City staff and Council members. The deputies check the board daily for areas of concern and respond to the listed items in a timely manner. Input for the board comes from a variety of sources, such as comments received during the Traffic and Transportation Commission meetings and through information obtained from members of City staff regarding residential traffic concerns which have been received from the public. The areas of TRAFFIC ISSUES Overview School -related traffic issues and student safety concerns are of primary importance to every resident, parent and City/school administrator within Diamond Bar. During the school year, morning and afternoon drop-off and pick-up times substantially contribute to severe residential street traffic congestion. Many of the problems stem from higher student enrollment, an expensive and rarely used (school bus) transportation system, an excessive amount of cars and not enough space to park. Since this is an ongoing problem, team members are actively working with each school to find unique solutions to their specific traffic -related problems. Most school traffic concerns originate from residents of the impacted areas who voice their concerns to City staff. After the complaint(s) are received, an analysis is conducted (in cooperation with the Sheriff's Department, the school district and residents) of existing traffic pafterns in the immediate area of the school as well as the possibility of altering the circulation to minimize congestion throughout the neighborhood. After this evaluation is complete, the issue is then forwarded on to the Traffic and Transportation Commission for further review and consideration. If the Commission approves the recommendations submitted by staff, the circulation plan is then forwarded onto the City Council for their review and final approval. Prior to implementation of the plan, the Sheriff's Department works closely with City staff to develop a marketing plan to publicize the traffic circulation changes; such efforts consist of providing the school's students with take-home packages which include specifics on the revised traffic paftern. For school year 2001-2002, Chaparral Middle School became the first school to undergo this process and has seen a measure of progress towards the alleviation of its school traffic concerns. After solutions are developed and implemented for the subject schools, the Sheriff's Department continues to work cooperatively with City (4 CITY OF DIAMOND BAR TRAFFIC SAFETY PROGRAM Program Elements: Enforcement In the current City budget, overtime has been authorized through COPS funding for deputies to impact school traffic -related issues. Currently, one deputy is deployed for a two-hour shift from 7:00 AM TO 9:00 AM and another is assigned from 2:00 PM to 4:00 PM. The deputies attempt to spend time at several schools during each shift. The amount of time spent at each school is dependant upon the safety of the children and the number of violations observed. In addition, motorcycle deputies are responsible for several schools each week and conduct several checks at each facility. The three motorcycle deputies are assigned four schools each and cover every school in the City at least once per week. However, they are still responsible for traffic enforcement and calls -for -service during those times. Traffic CirculationlDesign Team members will also be working with the City Engineer to develop traffic flow patterns and specific signage to alleviate the congestion and delay for students at drop-off and pick-up times. At the beginning of the current 2001-2002 school year, this process began with Chaparral Middle School. As previously mentioned, all other schools which undergo the process to revise their traffic circulation patterns in the future will be contacted and follow-up assessments conducted. PROGRAM GOALS AND OBJECTIVES Goal: Reduce serious injury and fatal motor -vehicle traffic collisions. • Oboective: Continue deployment of the highly visible radar trailer four times per week at various points. throughout the City; City staff will be frequently updated as to the trailer locations. ;t demand -responsive speed enforcement operations in various sections of the City on a daily basis. Goal: Reduce alcohol -involved injuries and fatal motor vehicle traffic collisions. • Oboective: Conduct DUI/License/safety checkpoints throughout the year on a quarterly basis. • Objective: Deploy a DUI -specific car two weekends per month. • Ob"ective: Conduct special enforcement operations aimed at the drinking driver once per month. Goal: Reduce both pedestrian and bicycle involved injury and fatal traffic collisions. 0 Objective: Increase the bicycle helmet compliance rate for children under 18. (5 CITY OF DIAMOND BAR TRAFFIC SAFETY PROGRAM Obiective: Conduct school/community-based bicycle and pedestrian rodeos with a traffic simulation course for middle school students; a total of two rodeos are conducted per school year at each of the three middle schools through the STAR program. Goal: Enhance school traffic safety and traffic flow. • Obmective: Continue to work closely with City's Traffic Engineering Department to design more efficient traffic circulation models at problem schools. • Objective: Review school circulation over the course of the year at schools identified (through public input and recommendations from the Traffic and Transportation Commission) as having traffic congestion problems. Continue to provide school traffic enforcement on a regular basis. Goal: Educate the public on the comprehensive Diamond Bar Traffic Safety Program. Obmective: Work closely with City staff and use communication and marketing strategies to publicize the Traffic Safety Program, including the development of educational and promotional items in support of program activities; the material will be distributed through the City/Chamber newslefter, at vehicle checkpoints and at all City functions. Goal: Increase the seat belt compliance rate and reduce the child safety seat misuse rate. Objective: Conduct highly publicized seat belt and child safety seat enforcement operations on a bi-monthly basis. Goal: Include the participation of additional community-based organizations in program activities. 0 Oboective: Enlist the participation of volunteers from community-based organizations to assist in programs such as the bicycle rodeo, child safety seat enforcement and public education concerning traffic safety. It should be noted that many of the activities undertaken by the Sheriffs Department can be bolstered in frequency if a grant from the California Office of Traffic Safety (OTS) is secured within the next several months. This grant, which can be applied to numerous traffic -related programs and services, would serve to enhance the Sheriff Department's efforts in the areas of seatbeit compliance, checkpoints related to drinking drivers and school enforcement. PROPOSAL FOR PROGRAM ENHANCEMENT Request for Additional Traffic Enforcement Personnel Based on the volume of calls for service received during the "swing shift" hours (9:00 PM - 12:00 (6 CITY OF DIAMOND BAR TRAFFIC SAFETY PROGRAM AM), one evening shift traffic unit was re -deployed as a two-man criminal unit. While this has had tremendous success in reducing crime, increasing arrests, lowering response times and retaining experienced deputies, it has also increased the workload and caused a reduction to occur in the number of citations issued by the sole evening shift traffic car. Much of the concern is directly aftributable to the result of reducing the number of traffic cars on the PM shift from two units to one. However, the overall number of citations issued for the entire year has not dropped dramatically due to aggressive enforcement practices by the remaining traffic units. In addition, the PM shift has the highest frequency of calls for both traffic -related and criminal -related service. If one 40 hour Deputy Sheriff was added to the current public safety contract, an additional evening traffic car could be established and deployed seven days per week; the net result to the City would be a substantial increase in traffic coverage during that particular shift. This matter will CONCLUSION The goal of this program is to enforce the laws fairly, while promoting public safety and improving the quality -of -life within the community. The Sheriff's Department intends to reduce the number of injurious and fatal traffic collisions through proactive traffic enforcement and collaboration with the local school districts to improve upon both traffic flow and student safety. The Sherifrs Department adheres to a zero -tolerance approach to drinking driver (DUI) enforcement and pledges to develop a comprehensive public safety management program for the community. This program will enhance the City's current efforts to more effectively combat criminal activity, serious traffic -related problems as well as improve upon quality -of -life issues. Due to the ever-changing traffic patterns and traffic flow as well as the increased concern from residential neighborhoods regarding traffic safety, this plan will be reviewed and modified on an It as needed" or annual basis. (7 CITY COUNCIL TO: Honorable Mayor and Members of the City Council FROM: Linda C. Lowry, City Manager Agenda # 9.2 Meeting Date: Dec. 4, 2001 AGENDA REPORT TITLE: Ordinance Establishing a Rotation Process for the Selection of Mayor and Mayor Pro Tem DATE: December 4, 2001 RECOMMENDATION: The newly seated and reorganized Diamond Bar City Council can use the presentation of this agenda item as an opportunity to review the City's procedure for selecting the Mayor and Mayor Pro Tem. A first reading and approval of this ordinance would, to a certain extent, bind future Councils, and may be better timed for consideration at a future meeting. FINANCIAL IMPACT: None BACKGROUND: Councilmember Chang and outgoing Councilmember Ansari asked that this item be placed on this agenda. The drafted ordinance is patterned after an ordinance passed by the City Council of the City of West Covina. The West Covina Ordinance codifies a pattern for future Mayor/Mayor Pro Tem rotations based on a formula that had previously been approved by the West Covina City Council at a prior meeting. The rotation formula is based first on seniority and then by highest votes earned at the general election. The rotation foundation that is reflected in the attached, drafted Diamond Bar ordinance is based on the following suppositions: 1 . That the outgoing Mayor rotates to the bottom of the rotation; 2. That the newly seated Diamond Bar City Council elects, at the meeting this evening, the current Mayor Pro Temp to be the next Mayor; and 3. That the most recently elected Councilmembers be placed on the rotation based on the number of certified votes received in the most recent election. For additional information, staff has obtained a survey that the City of Walnut compiled in September of this year when the rotation issue was being reviewed by the Walnut City Councilmembers. A copy is attached . City of Walnut -Responses to Survey Re: LiayoriMayor Pro Tem Rotation Policy 29 Cifes Surveyed 0 you havea ayoriMayor re you a General o you have District Z aw or Charter Dr City-wide em Rotaition Ducv -r a msentation? 3mments E Lic- Cftv of Alhambra Yes (9 mos) Yes (Rotation by district) harter Mayor & Mayor Pro Tem rotite every Dist months I iwter. ty of Azusa n semix- rftv BaMwin Park 6'('MP-r-l1" o n Law Q'ca� -_, 'earl' e e tl-mtwo Mqbr Projem saweted tky I tv of BrAdbut n La -W s'(1v yor & Mayor ProCT-em it of Claremont No kick stepprocedure)en Law ty-wide eWFRTFy- es 2. ouncil every 2 _ r a-y-&FTW-yor Pro it of Covina o (2 years) o en Law ftv-,,Ade k -m selected by ouncilevery 2 years. 2 DimoridlE--" o eml- Aj ofDuarte-- 9-k W a lected mayor - mayor pro tem it of EI Monte es 2 ear es toffnal rocedure en Law ity-wide elected by Councd eve 2 years ayor 8 Mayor Pm Tom sokKAed 3ity of GL-ndora - 0(2 - I Gen law rt-wide y ounc M 3ity of Indust A2•ye-) i o harter D, W ro Tern by ouncil every 2 years. :;ity of kwindele ?T-saleclaaby 7 rfty-of Le Puente as (I ym) as IN. fi"I_ Law r tt and iy wdar :;ity of La Verne Gen aw a or dtocUy olWad every two ears • PrO teM USUSBY selected Y -y of Monmvia -_ n law I ouncil every 2 years whiiayonal by order akjcbon ntebelio -rOT, -sais, --- --t -f-M 146,tthrough 5).. an Him Rotation oesignaiea Dy orcer iyor & Mayor Pro'Tem seleCtecl by Cit o'MonterevPark 8-m-a-s-2- - 2lntment N -o 1 through 5) n law ---Lid Peeks) ouncil. yr earM artW D 3trict DOWckod COUIXA -1 of Pasadena D MPT)-' __ --_ 0Y 1^ es (vice Mayor e s (Rotation designed by orcier lected Mayor. Vi-ce mayor rotates mes cny-of Pomona 8 os) if jarter C:y-wide appointment 1 through 6 oir $- Ma",Pyazl-wsewcixid ill4y-.,deARNIcII tv of Rosemead I n Um C d Mayw - Vice ffmyor nlla- it of Sw Dimm o 2 - MP o en law C 2 ears. salacW.by m GabrkN s m ocedure en IawC ild seia(ft Mayor/MP74v "2it of San Marino N (2 years) o en law g election msufts cerVied :�ltv d Siem Wdre" N rt law c ut a mayor Pro, I am senc - m b O ounc) WE V40 mayor row,e t of South r-i monte N m: r - Mn on-, an low O t-wide nnua Mayor.& Mayor Pro T-6-mve-W-di an La b rtv of South Pasadeni N o oivw Counci e Y hanw povitiftlar sWection d; .-Tefripom-bylil5 Citvef mpleCOY 11 lected Mayor (8) 1 yea rotation (18) ess than 1 year rotati n (3) 2 year otation (8) sne t -wtd Um 3 aft., vote esi(Roblition desOnsted by orde adv itv Of West Covina- iY es ff ist)L-1 fe IR ORDINANCE NO. XX(01) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, AMENDING CHAPTER 2.04, SECTION 2.04.010 OF THE DIAMOND BAR CITY CODE AND CREATING A ROTATION PROCESS FOR THE SELECTION OF MAYOR AND MAYOR PRO TEM WHEREAS, the California Government Code permits a General Law city flexibility in determining the method for selection of a Mayor and Mayor Pro Tem; and WHEREAS, it is the desire of the Diamond Bar City Council to change the current selection method of voting amongst each other for Mayor and Mayor Pro Tem to a rotation system for the annual Council reorganization held in December of each year; and WHEREAS, using a combined method of seniority and highest votes establishes a reliable method by which a fair opportunity to hold the Mayor and Mayor Pro Tempore offices is extended to all Councilmembers; and WHEREAS, the City Council also desires to chapter the rotational process into the Diamond Bar City Code;and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES ORDAIN AS FOLLOWS: SECTION 1.Chapter 2.04 of the Diamond Bar City Code is hereby amended to read as follows: CHAPTER 2.04 CITY COUNCIL Sec. 2.04.010. Selection of Mayor and Mayor Pro Tem (a) The'City Council shall conduct its annual reorganization during its first regularly scheduled meeting of December. (b) The initial order of Mayoral succession shall be determined by the length of the current term of incumbency, as defined by the date of election. When two or more Councilmembers have equal terms of incumbency, the order shall be determined by the highest number of votes received at their election to the city council. (c) The first order of rotation is as follows: Carol Herrera, Mayor Wen Chang, Mayor Pro Tempore Debby O'Connor Bob Zirbes Bob Huff (d) The outgoing Mayor's name will rotate to the bottom of the previous year's Mayoral succession list, with all other names moving up one position, in order that the outgoing Mayor Pro Tem shall become the new Mayor, and the next Councilmember on the list shall become the new Mayor Pro Tem. (e) Newly elected Councilmembers shall be added to the bottom of the Mayoral succession list. When there are two or more newly elected Councilmembers, the order will be determined by the petson who received the highest number of votes at the election. (f) Any Councilmember appointed to fill a vacancy shall be added immediately to the bottom of the Mayoral succession list. In the event the appointment is to fill a vacancy at the Mayor's or Mayor Pro Tern's position, all other names on the succession list shall move up one position. (g) The City Council, by a minimum of four votes, may modify the Mayoral succession list, or remove and replace the Mayor or Mayor Pro Tem at any time. SECTION 2. The City Clerk shall certify to the passage of this Ordinance and shall cause the same to be posted as required by law. Mayo 1, Lynda Burgess, the City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Diamond Bar, California, held on the day of, 200, and was finally passed at a regular meeting of the City Council of the City of Diamond Bar, held on the day of 200, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL ATTEST LYNDA BURGESS, City Clerk City of Diamond Bar 5 GENCY MEMBERS - Herrera, Huff, O'Connor, Chair/Chang REDEVELOPMENT AGENCY OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE BOARD OF DIRECTORS JULY 17,2001 04, 1:]r CALL TO ORDER: Chairman Chang called the meeting to order at 9:03 p.m. in the South Coast Air Quality Management District Auditorium, 21865 E. Copley Drive, Diamond Bar, California. ROLL CALL: Agency Members Herrera, Huff, O'Connor, ViceChair/Ansari, Chairman Chang. Also present were: Linda Lowry, Executive Director; Mike Jenkins, Agency Attorney; James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David Liu, Director of Public Works; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson, Communications and Marketing Director and Lynda Burgess, Agency Secretary. 2. PUBLIC COMMENTS: None offered. 3. CONSENT CALENDAR: AM/Herrera moved, AM/O'Connor seconded, to approve the Consent Calendar. Motion carried by the following Roll Call vote: eduled oviding NOES: AY S: .1 APPROVED MINUTES -Regular Meeting of June 26, 2001 - As submi ted. . PUBLIC HEARINGS: None . OLD BU INESS: None . NEW BU INESS: 6.1 RESOLUTION NO. R-2001-01: A RESOLUTION OF THE DIAMOND BAR REDEVELOPMENT AGENCY RESCINDING RESOLUTION NO. R-96-01 AND ADOPTING REDEVELOPMENT A ENCY BYLAWS, AS AMENDED -Due to the very limited activit related to the Redevelopment Agency's agenda of late, the Board ecently expressed an interest in minimizing the number of sc meetings until such time as there is more business for the Agency to conduct. After discussing the matter with the Agency ttorney, staff has prepared an amendment to the Agency's Bylaws p for an annual meeting of the Redevelopment Agenc Board Members and eliminating the requirement that the Board eet on GENCY MEMBERS -None SENT: GENCY MEMBERS -None ABSTAIN: GENDY MEMBERS - VC/Ansari JULY 17, PAGE 2 REDEVELOPMENT AGENCY Meetings, Section 1. Regular Meetings of the Bylaws be amended to read as follows: "Regular meetings shall be held on the first Tuesday of April at the time and place of and immediately following the regular meeting of the City Council of the City of Diamond Bar." Moved by AM/Huff, seconded by AM/Herrera to adopt Resolution No. R2001-01 rescinding Resolution No. R-96-01 and adopting Redevelopment Agency Bylaws, as amended. Motion carried by the following Roll Call vote: AYES: AGENCY MEMBERS - Herrera, Huff, O'Connor, VC/Ansari, Chair/Chang NOES: AGENCY MEMBERS - None ABSENT: AGENCY MEMBERS - None 7. AGENCY MEMBER COMMENTS: None offered 8. ADJOURNMENT: There being no further business to conduct, Chair/Chang adjourned the meeting at 9:35 p.m. LYNDA BURGESS, Agency Secretary ATTEST Wen Chang, Chairman