Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
10/16/2001
Tuesday, October 16, 2001 5:30 p.m. — Study Session CC -6 6:15 p.m. — Closed Session CC -6 6:30 p.m. — Regular Meeting South Coast Air Quality Management District/Government Center Main Auditorium 21865 East Copley Drive Diamond Bar, CA 91765 Mayor Bob Huff Mayor Pro Tem Carol Herrera Council Member Eileen Ansari Council Member Wen Chang Council Member Debby O'Connor City Manager Linda C. Lowry City Attorney Michael Jenkins City Clerk Lynda Burgess Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 860-2489 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled paper and encourages you to do the same. DIAMOND BAR CITY COUNCIL RULES (ALSO APPLIES TO COMMISSION AND COMMITTEE MEETINGS) PUBLIC INPUT The meetings ofthe Diamond Bar City Council are open to the public. A member ofthe public may address the Council on the subject of one or more agenda items and/or other items of interest which are within the subject matter jurisdiction ofthe Diamond Bar City Council. A request to address the Council should be submitted in person to the City Clerk As a general rule the opportunity for public comments will take place at the discretion ofthe Chair. However, in order to facilitate the meeting, persons who are interested parties for an item may be requested to give their presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or the total amount of time allocated for public testimony based on the number of people requesting to speak and the business ofthe Council Individuali are requested to refrain from personal attacks towards Council Members or other citizens. Comments which are not conducive to a positive business meeting environment are viewed as attacks against the entire City Council and will not be tolerated Your cooperation is greatly appreciated- In ppreciated In accordance with Government Code Section 54954.3(a) the Chair may from time to time considered b the Council. aline with public comment on items previously Y (Does not apply to Committee meetings.) In accordance with State Law (Brown Act), all matters to be acted on by the City Council must be posted at least 72 hours prior to the Council meeting. In case of emergency, or when a subject matter arises subsequent to the posting ofthe agenda, upon making certain findings the Council may act on an item that is not on the posted agenda. CONDUCT IN THE CITY COUNCIL CHAMBERS The Chair shall order removed from the Council Chambers any person who commits the following acts in respect to a regular or special meeting ofthe Diamond Bar City Council. A Disorderly behavior toward the Council or any member ofthe staffthereot tending to interrupt the due and orderly course of said meeting. B. A breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting. C. Disobedience of any lawful order of the Chair, which shall include an order to be seated or to refrain from addressing the Board; and D. Any other unlawful interference with the due and orderly conduct of said meeting. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for the regular Diamond Bar City Council meetings are prepared by the City Clerk and are available 72 hours prior to.the meeting. Agendas are available electronically and may be accessed by a personal computerthrough a phone modem Every meeting ofthe City Council is recorded on cassette tapes and duplicate tapes are available for a nominal charge. ADA REQUIREMENTS A cordless microphone is available for those persons with mobility unpauments who cannot access the public speaking area. Sign language interpreter and 5 p.m. Monday through Friday. services are also available by giving notice at least three business days in advance of them Please telephone (909) 860-2489 between 8 a.m. HELPFUL PHONE NUMBERS Copies of Agenda, Rules ofthe Council, Cassette Tapes of Meetings (909) 860-2489 Computer Access to Agendas (909) 860 -LINE General Information (909) 860-2489 NOTE: ACTION MAY BE TAKEN ON ANY ITEM IDENTIFIED ON THE AGENDA. Next Resolution No. 2001 - 58 Next Ordinance No. 02 (2001) STUDY SESSION: 5:30 p.m., CC -6 1) Community/Senior Center — Discussion of Banquet Room Flooring Options and Service Program Alternatives for the Computer Room within Sr./Community Center 2) Council Meeting calendar for November, December and January 1. CLOSED SESSION: 6:15 p.m. — CC -6 CONFERENCE WITH LEGAL COUNCIL - Anticipated Litigation — Government Code Section (54956.9) 1 Case 2. CALL TO ORDER: 6:30 p.m., October 16,2001 PLEDGE OF ALLEGIANCE: Mayor INVOCATION: Father Ikechukwu Ikeocha, St. Denis Catholic Church ROLL CALL: Council Members Ansari, Chang, O'Connor, Mayor Pro Tem Herrera, Mayor Huff APPROVAL OF AGENDA: Mayor 3A. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3A.1 Certificate of Recognition to Ryann Horseman, member of Case Batbusters, 2001 ASA, Girls 16 and Under National Champions 3.A.2 Proclaiming October 27, 2001 as "Make a Difference Day." 3.A.3 Household Hazardous Waste Door to Door Collection Program 3.A.4 Selection of finalists for the "Residential Recycler of the Year Award." 3.A.5 Proclaiming October, 2001 as "Crime Prevention Month." 3.A.6 Certificate of Recognition to Deputy McMinn for making a "notable arrest." OCTOBER 16, 2001 PAGE 2 3.A.7 Presentation by Capt. Alex Yim with Los Angeles County Sheriff re: Plan for Terrorist type disasters. 3.A.8 Presentation of "Always Remember 9-11 Fund"- A fund conceived by the League of California Cities to support public employees affected by the September 11 terrorist attacks. 3.A.9 Presentation by Mt.SAC Board of Trustee Gayle Pacheco and Student Trustee Brian Calle re: Measure R on the November 6, 2001 Ballot. 3B. CITY MANAGER REPORTS AND RECOMMENDATIONS: 4. 4.a PUBLIC COMMENTS: 'Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk completion of this form is voluntary) There is a five minute maximum time limit when addressing the City Council 4.b RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE,OF FUTURE EVENTS: 5.1 BREA CANYON STREETSCAPE & REHABILITATION PROJECT PUBLIC INFORMATION MEETING — October 17, 2001 — 6:30 p.m., Castle Rock . Elementary School, 2975 Castle Rock Rd. 5.2 PLANNING COMMISSION — October 23, 2001 — 7:00 p.m., AQMD/ GOVERNMENT CENTER Auditorium, 21865 E. Copley 5.3 PARKS AND RECREATION COMMISSION — October 25, 2001 — 7:00 p.m., AQMD/GOVERNMENT CENTER Board Hearing Room, 21865 E. Copley Dr. 5.4 STATE LANTERMAN COMMUNITY ADVISORY COMMITTEE — October 25, 2001- Td0 p.m., Research Conference Room, Lanterman Development Center, 3530 W. Pomona Blvd., Pomona 5.5 CITY LANTERMAN MONITORING COMMITTEE MEETING — October 29, 2001 — 7:00 p.m., Room CC -8, AQMD/GOVERNMENT CENTER, 21865 E. OCTOBER 16, 2001 PAGE 3 Copley Dr. 5.6 HALL OF HORRORS HAUNTED HOUSE— October 30-31, 2001 — 6:00 — 9:00 p.m., Heritage Park Community Center, 2900 S. Brea Canyon Road 5.7 CITY COUNCIL CANDIDATE FORUM — October 30, 2001 — 7:00 — 9:00 p.m., AQMD/GOVERNMENT CENTER Auditorium, 21865 E. Copley Dr. 5.8 FALL FUN FESTIVAL — October 31, 2001 — 4:30 — 8:30 p.m., Heritage Park, 2900 S. Brea Canyon Rd. 5.9 CITY COUNCIL MUNICIPAL ELECTION — November 6, 2001 — Polls open from 7:00 a.m. to 8:00 p.m. 5.10 CITY COUNCIL MEETING — November 6, 2001 — 6:30 p.m., AQMD/ GOVERNMENT CENTER Auditorium, 21865 E. Copley Dr. 5.11 VETERANS DAY CELEBRATION — November 11, 2001 — 3:00 — 5:00 p.m., Sycamore Canyon Park, 22930 Golden Spgs. Dr. 6. CONSENT CALENDAR: 6.1 CITY COUNCIL MINUTES — Regular Meeting of October 2, 2001 — Approve as submitted. Requested by: City Clerk 6.2 PLANNING COMMISSION MINUTES — Regular Meeting of August 14, 2001 - Receive and File. Requested by: Planning Division 6.3 PARKS AND RECREATION COMMISSION MINUTES — Regular Meeting of August 23, 2001 — Receive and File. Requested by: Community Services Division 6.4 VOUCHER REGISTER — Approve Voucher Register dated October 16, 2001 in the amount of $488,370.85. Requested by: Finance Division 6.5 CLAIM FOR DAMAGES — Filed by In Gyu Kim, September 18, 2001. Recommended Action: It is recommended that the City Council deny the Claim and refer the matter for further action to the City's Risk Manager. OCTOBER 16, 2001 PAGE 4 Requested by: City Clerk 6.6 REDUCTION OF 80% OF THE SURETY BONDS (FAITHFUL PERFORMANCE AND LABOR & MATERIALS) FOR DOMESTIC WATER & RECLAIMED WATER, ON-SITE STREET IMPROVEMENTS, STORM DRAIN IMPROVEMENTS AND SANITARY SEWER IMPROVEMENTS FOR TRACT 52267 (PULTE HOMES). Recommended Action: It is recommended that the City Council approve a reduction of 80% of the following surety bonds (Faithful Performance and Labor & Materials) for Tract 52267 and direct the City Clerk to notify the subdivider and Safeco Insurance Co. of America of this action. (1) Domestic Water & Reclaimed Water (Bond No. 6042581) - $800,000 to $160,000; (2) Street Improvements (Bond No. 6023788) - $1,166,835 to $233,367; (3) Storm Drain Improvements (Bond No. 6023787) - $1,322,515 to $264,503; and, (4) Sanitary Sewer Improvements (Bond No. 6023789) - $394,640 to $78,928. Requested by: Public Works Division 6.7 AMENDMENT TO THE CONTRACT FOR LEGAL SERVICES BETWEEN THE CITY OF DIAMOND BAR AND SHEPPARD, MULLIN, RICHTER AND HAMPTON, LLP. Recommended Action: It is recommended that the City Council approve the amendment to the contract for legal services between the City and Sheppard, Mullin, Richter and Hampton, LLP, in the amount of $25,000. Requested by: City Manager 6.8 AWARD OF TRAFFIC AND TRANSPORTATION SERVICES CONTRACT TO WARREN C. SIECKE, AAE INCORPORATED, AND SASAKI TRANSPORTATION SERVICES, ON AN ON-CALUAS-NEEDED BASIS, FOR A PERIOD OF THREE YEARS, COMMENCING OCTOBER 21, 2001. Recommended Action: It is recommended that the City Council award contracts to Warren C. Siecke, AAE Incorporated, and Sasaki Transportation Services, to provide professional traffic and transportation engineering services on an as -needed basis, for a period of three years commencing October 21, 2001. Requested by: Public Works Division OCTOBER 16, 2001 PAGE 5 6.9 AWARD OF SOILS AND GEOTECHNICAL ENGINEERING SERVICES CONTRACT TO LEIGHTON & ASSOCIATES, KLEINFELDER, INC., AND WILDAN, ON AN ON-CALL/AS-NEEDED BASIS, FOR A PERIOD OF THREE YEARS, COMMENCING OCTOBER 21, 2001. Recommended Action: It is recommended that the City Council award a contract to Leighton & Assoc, Kleinfelder, Inc., and Wildan to provide professional soils and geotechnical engineering services on an as - needed basis, for a period of three years, commencing October 21, 2001 Requested by: Public Works Division 7. - PUBLIC HEARINGS: 7:00 p.m., or as soon thereafter as matters may be heard. 7.1 PUBLIC HEARING — ORDINANCE NO. 0X(2001) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING THE DIAMOND BAR MUNICIPAL CODE AND ADOPTING DEVELOPMENT CODE AMENDMENT NO. 2001-01. Recommended Action: It is recommended that the City Council receive the staff report, open the public hearing, receive public testimony, and approve for first reading by title only and waive full reading of Ordinance No. 0X(2001) Requested by: Planning Division 8. OLD BUSINESS: 8.1 RESOLUTION NO. 2001 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING THE INSTALLATION OF REGULATORY SIGNS TO AUGMENT THE CHAPARRAL MIDDLE SCHOOL TRAFFIC CIRCULATION PLAN. Recommended Action: It is recommended that the City Council adopt Resolution No. 2001 -XX installing regulatory signage to augment the Chaparral Middle School Traffic Circulation Plan. Requested by: Public Works Division 9. NEW BUSINESS: 9.1 ANNUAL REPORTS FROM WASTE HAULERS OCTOBER 16, 2001 PAGE 6 9.1.a STAFF ANALYSIS OF THE YEAR 2000 ANNUAL REPORT FROM WASTE MANAGEMENT, INC. AND A SUMMARY OF PROGRESS TO DATE. Recommended Action: It is recommended that the City Council receive and file the Year 2000 Annual Report from Waste Management, Inc., which includes information about progress made to date on contractual obligations. Furthermore, that the City Council direct Waste Management, Inc. to meet its contractually stipulated standards for customer service. 9.1.b STAFF ANALYSIS OF THE YEAR 2000 ANNUAL REPORT FROM VALLEY VISTA SERVICES AND A SUMMARY OF PROGRESS TO DATE. Recommended Action: It is recommended that the City Council receive and file the Year 2000 Annual Report from Valley Vista Services (WS). Requested by: Public Works Division 10. COUNCIL SUB -COMMITTEE REPORTS/COMMENTS: Items raised by individual Council Members are for Council discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. 11. ADJOURNMENT: Meeting will be adjourned in memory of Flora Huff, Mayor Huff's Mother. CITY OF DIAMOND BAR NOTICE OF PUBLIC MEETING AND AFFIDAVIT OF POSTING STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES) § CITY OF DIAMOND BAR ) The Diamond Bar City Council will hold a Study Session at 5:30 p.m. in CC -6, a Closed Session at 6:15 p.m. in CC -6 and a Regular Session at 6:30 p.m. in the Auditorium at the South Coast Air Quality Management District/The Government Center located at 21865 E. Copley Drive, Diamond Bar, California at 6:30 p.m. on October 16, 2001. I, LYNDA BURGESS, declare as follows: I am the City Clerk in the City of Diamond Bar, that a copy of the agenda for the City Council Regular Meeting, to be held on October 16, 2001 was posted at their proper locations. declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this Notice and Affidavit was executed this 12th day of September, 2001, at Diamond Bar, California. /s/ Lynda Burgess Lynda Burgess, City Clerk City of Diamond Bar Interoffice MEMORANDUM To: David Doyle, Deputy City Manager Via: James DeStefano, Deputy City Manager 1 From: Bob Rose, Community Services Director Date: October 16, 2001 Re: Banquet Room -- Wood Floor/Carpet Cost Considerations Per the program memo dated October 8, more activities in the banquet room space are possible if the flooring material is wood rather than carpet. However, there are cost issues that must be considered. The initial installation of wood is estimated to cost $102,000 more than carpet. Over the long run, the additional cost may be worth the investment. A wood floor is designed to last for the life of the facility. Carpet will need to be replaced every 10 to 15 years. Over a period of 30 years, assuming carpet replacement every 10 years, following is the cost comparison for these two flooring types: Flooring Initial Annual Flooring Total Cost Installation Maint. Renovations* Over 30 Years Wood $153,000 $10,000 $28,000 X 2 = $56,000 $509,000 Carpet $51,000 $12,000 $51,000 X 3 = $153,000 $564,000 * Wood Floor Sanding down to the wood every 15 years Carpet Replacement every 10 years cc: Jim DeStefano, Deputy City Manager Interoffice MEMORANDUM To: David Doyle, Deputy City Manager Via: James DeStefano, Deputy City Manager From: Bob Rose, Community Services Director Date: October 8, 2001 Re: Community/Senior Center Programming With Equipment Needs -- REVISED The Community/Senior Center has been planned as a multi-purpose facility to serve the needs of Diamond Bar residents of all ages. The driving focus of the facility has been to have a place in Diamond Bar for groups of up to 500 people to meet for a banquet and for senior clubs to assemble. This facility has been envisioned as the largest banquet facility in Diamond Bar. Banquet Room This room has been the primary focus for the development of the Community/Senior Center. It is designed to accommodate 500 people for dining. A raised platform is proposed as a place for a band to perform, or to serve as a dais for a speaker. Requests have been received to have a grand piano and/or organ permanately placed on the raised platform. Planned uses for this room include: Revenue Producers Wedding Receptions Private Parties Church Rentals Conferences and Business Meetings Business Training Seminars Services — Limited Revenue Senior Club Meetings Bingo Play Service Club Meetings Fund Raisers for non -profits Eagle Scout Ceremonies Children's Drama Productions if wood floor installed: Community Dances Table Tennis Program Contract Classes Children's Reading Math Instruction Drama Classes Music Instruction if wood floor installed: Children's Dance classes Light Pace Aerobics classes Jazzercise classes Yoga classes Kajuknebo classes Children's Gymnastics Adult dance classes Indian Folk Dance classes Karate classes Fencing classes Yuan Chi Tai Chi This room will also be used for meetings, contract classes, etc. and could also be used for child care of parents enrolled in other classes or programs conducted in the facility. Child care use would be before or after Tiny Tot program is conducted each day or on weekends. Child Play (Tiny Tots Room) Equipment Rectangular Tables — Adjustable Height — 72" )� 30" — 6 ea Chairs for preschoolers — 24 ea Room Darkener (window shades) Flooring — Carpet with linoleum at entry and sink areas Counter at entry area to sign in participants Sink with drinking fountain and paper towel dispenser Full wall cabinets — 3 ea Over sink cabinets — 4 ea Under sink cabinets — 4 ea Outdoor Child Play — Miracle Play equipment (ages 2 to 5 years)/rubber & sand surface Computer Room skills are taught. Classes would be offered for all This room would be used for classes where computer ages from elementary to seniors. Computer camps could be offered during summer vacation and school breaks. There will be a need of 15 to 20 computers in this room. Computer Room Equipment 12 to15 Dell Dimension Computers Printers — 2 to 3 ea 12 tol5 Chairs Rectangular Tables — 72" X 30" — 6 to 8 ea Sink with drinking fountain and paper towel dispenser Cabinets with counter tops - 2 ea Flooring -- Linoleum Wall Mounted Marker Board — 1 ea Senior ConferencefMeeting Room This room will be dedicated for use by the senior clubs in Diamond Bar. There are currently four senior clubs in the City, and each club will get the opportunity to use this room at different times of the week. If a senior activity is not utilizing this room, it will then be available for rent by private parties or use by other age groups for classes or activities. The room requires folding tables and chairs, a kitchenette, refrigerator, coffee service, microwave oven and storage for each club as well as the City. Senior Conference/Meeting Room -- Equipment Rectangular Mity-Lite Tables — 72" X 30" — 12 ea Chairs with arms — Luna Stack #122 Chrome Frame, vinyl — Padded — 96 ea Table Carts for rectangular tables — lea/12 tables — 1 cart Chair Carts for Luna Stack Chairs lea/10 chairs — 10 carts 2 ea Dell Dimension Computers Printer — 1 ea Podium — Stand Alone with light & PA speakers — 1 ea Sink with drinking fountain and paper towel dispenser Youth gymnastics Youth Activity Room Equipment Mirrors on one wall with ballet bars for youth and adults Rectangular Mity-Lite Tables — 72" X 30" — 8 ea Chairs — Folding, Padded back and seat, Fabric — 64 ea Sink with drinking fountain and paper towel dispenser Full wall cabinets — 3 ea Over sink cabinets — 4 ea Under sink cabinets — 4 ea Flooring — Wood Gymnastics equipment — (3) ea Standard Martial Arts Folding Mats 5'X10' (2) ea Fundamental Beams CL X 8" H (18" wide base tapering upwards to a 6" top working surface) (1) ea Freestanding Ballet Bar 6'H (1) ea Freestanding Ballet Bar 4'H (1) ea Junior Trampoline 4'X 8' (overall frame size is 6'X10') (1) ea Standard Incline Mat TX TX 14" Storage area dedicated to gymnastics equipment should be at least 7' X 11' (as estimated by the instructor). Hooks can be installed on the walls for the storage of the bars and beam legs. Office Space/Reception As originally conceived, this space will house five (5) full-time and two (2) part-time (30 hours per week) recreation staff. These positions include: Recreation Superintendent, 2 ea Recreation Specialists, 3 ea Community Services Coordinators (1 FT and 2 PT) and a Secretary. Each of these staff will have a Dell Dimension computer and the Secretary will have a cash drawer, credit card validator and a receipt printer. One laser printer will be connected to the computers and a dot matrix printer will be connected to the Secretary's computer. Space will also be needed for a xerox machine, typewriter, fax machine, paper storage and files. A staff break area and meeting room would also be helpful. Office Space/Reception Equipment Desk Space — 7 ea Desk Chairs — 7 ea Work Space for seasonal PT staff — 2 ea Dell Dimension Computers — 7ea Laser Printer — 1 ea Dot Matrix Printer— 1 ea Credit Card Validator — 1 ea Cash Drawer — 1 ea Fax Machine — 1 ea Typewriter — 1 ea Xerox Machine — 1 ea Solid Wall Office with lockable door 3 ea Round Table — 60" —1 ea Chairs, armless — 4 ea Agenda #���_ Meeting Date: V) — 1,( CITY COUNCIL �,L�xt�R�91� AGENDA REPORT TO: Honorable Mayor and Mem;79%MA1 the City Council FROM: Linda C. Lowry, City Manag DATE: October 16, 2001 TITLE: Discussion of Banquet Room Flooring Options and Service Program Alternatives for the Computer Room within Sr./Community Center. RECOMMENDATION: It is recommended that the City Council discuss flooring options for the banquet room (wood or carpet) and programming alternatives for the computer room within the proposed Senior/Community Center and provide direction to staff. FINANCIAL SUMMARY: Gonzales Goodale has provided the attached information regarding flooring option costs. DISCUSSION: Since the schematic designs for the facility were approved by the City Council in September, staff has been working with the architects to program each of the identified rooms. Identifying the programs and services that will be offered in each of the rooms is essential to properly design the space. The original Task Force identified a number of different uses within the facility (i.e. computer room, homework center, etc.). However, it appears there was little or no discussion as to the actual programs that will be provided in each of the rooms. For example, the computer room is an identified use but it is unclear if the intent of the task force was to create a computer classroom with 15-20 computers or simply a room with a few computers for internet access. The creation of a computer classroom and the subsequent programming of these classes would have a negative budgetary impact as well as an enormous impact on our available human resources. The City's current computer network has approximately 40 machines with one individual responsible for maintaining all the machines, servers, and network infrastructure. If the computer room is developed as a classroom, the purchase of the hardware and software could cost upwards of $70,000 and would require additional staff or contractor to maintain the computers. Staff recommends that the computer room area be designed and constructed as a computer classroom including information technology I' gonzalezG 0 0 D A L E I 13 5 WE .97 G R E E N S T RE ET October 10, 2001 Mr. David Doyle Deputy City Manager City of Diamond Bar 21660 East Copley Drive, Suite 100 Diamond Bar, California 91765-4177 S U I T E 2 G D PASADENA C A 9 1 1 05 Subject: City of Diamond Bar Community Center / Senior Center and Library Gonzalez I Goodale Project No. 00016 Dear Mr. Doyle Per your request, we have reviewed the flooring materials at the banquet room and youth activity room. Currently, these areas were proposed to be carpeted at a much lower cost than a prefinished wood floor. We have reviewed several manufacturers' information regarding the costs and application of a wood floor, Due to the high use of these spaces, we recommend a factory finished wood floor over a traditional unfinished floor which would be required to be finished in the field. The manufacturers' prefinished wood floors are much more durable and will not impactthe construction schedule with the finishing process. Please see the attached product information for Bruce and Hartco wood flooring. We will continue to research other wood products and provide information as it becomes available. The average cost for a prefinished wood floor is approximately $18 per square foot as opposed to the proposed carpet which is approximately $6 per square foot. The amount of area to be potentially wood floor is 8,500 square feet. The overall additional cost associated with the flooring is approximately $102,000. I hope thatthis has not caused any concerns. If you have any questions, please feel free to call. Sincerely, Gonzalez I Goodale Architects Matthew J. Blain Project Manager Enclosures: T 626 5 6 B 1 4 2 8 F 6 2 6 5 6 8 8 0 2 6 ARMANDO L GONZAL- AIA DAVID L GOGOALE AIA DAVID M HOPKINS AIA J-.. J SMITH AIA gonzalezgoodaie.com f:\ADMIN�PRDJECT�OD016\1011010-01.wpd 10/10/01 qnirc . . » y qnirc Dura -Luster Urethane Finish 3/4" Solid Oak Strip and Planks Sterling" Strip Random lengths and a standard 2 1, Square edges and ends. Tongue an, Size: 3/4" X 2 1/4" C-720 Natural C-7220 / C-721 Gunstock C-7222 b C-722 Spice C-7223 C C-723 Winter White Sterling Encore Plank" Random lengths and alternate width edges and ends. Tongue and groovE Size: 3/4"X 2 114"- 3 1/4" B-740 Natural B-741 GL Devon® Plank Random lengths and alternate widths. Eased edges and square ends. Tongue and groove. Size: 3/4" X 2 1/4" - 3 1/4" B-640 Natural B-642 Spice B-641 Gunstock B-643 Winter White Windward® Strip Random lengths and a standard 2 1/4" width. Eased edges and square ends. Tongue and groove. Size: 3/4" X 2 1/4" C-620 Natural C-623 Winter White C-621 Gunstock C-6220 Auburn C-622 Spice C-6224 Driftwood 3/811 Engineered Strip and Planks Reunion Plank" Charlemori Plank Random lengths and widths. 3 -ply engineered oak with eased edges and ends. Tongue and groove. Size: 3/8" X 3" - 5" - 7" E-840 Toast E-841 Gunstock Harborlight' Plank Random lengths and a standard 5" Width. 5 -ply engineered maple with square edges and ends. Tongue and groove. Size: 3/8" x 5" E-1610 Natural E-1620 Sedcna E-1611 Cinnamon Northshore' Plank Random lengths and a standard 5" width. 5 -ply engineered oak with square edges and ends. Tongue and groove. Size: 3/8" x 5" E-8510 Natural E-8517 Saddle E-8511 Gunstock E-8522 Vintage Brown E-8516 Butterscotch 09640/13 R U buy Line 4923 Sterling Prestige Plank" Random lengths and a standard 3 1/4' width. Square edges and ends. Tongue and groove. Size: 3/4'X 3 1/4" C-730 Natural C-732 Spice C-731 Gunstock C-733 Winter White AlTxOcim Maple Kennedale'" Strip ' cor.r,acTron Random lengths and a standard 2 1/4" width. Slightly eased edges and ends. Tongue and groove. Size: 3/4" X 21/4" CM -700 Natural CM -728 Cherry CM -710 Country Natural CM -733 Cinnamon 5/16" Solid Oak Strip Natural Reflections" Random lengths and a standard 2 1/4" width. Random lengths and a standard 3" width. 5 -ply Tongue and groove. engineered oak. Square edges and ends. Tongue and groove. Size: 318" X 3" C-5021 Quartz E-710 Toast E-7120 Auburn C-5028 Cherry E-711 Gunstock E-7122 Vintage Brown C-5029 Mink Grey E-712 Mellow E-7123 Glacial White C-5030 Prairie E-713 Ivory White C-5031 Walnut LeClaire" Plank Random lengths and a standard 3" width. 3 -ply ti engineered oak with eased edges and ends. Tongue and groove. E-820 Toast E-823 Ivory White E-821 Gunstock E-824 Spice Charlemori Plank Random lengths and widths. 3 -ply engineered oak with eased edges and ends. Tongue and groove. Size: 3/8" X 3" - 5" - 7" E-840 Toast E-841 Gunstock Harborlight' Plank Random lengths and a standard 5" Width. 5 -ply engineered maple with square edges and ends. Tongue and groove. Size: 3/8" x 5" E-1610 Natural E-1620 Sedcna E-1611 Cinnamon Northshore' Plank Random lengths and a standard 5" width. 5 -ply engineered oak with square edges and ends. Tongue and groove. Size: 3/8" x 5" E-8510 Natural E-8517 Saddle E-8511 Gunstock E-8522 Vintage Brown E-8516 Butterscotch 09640/13 R U buy Line 4923 Sterling Prestige Plank" Random lengths and a standard 3 1/4' width. Square edges and ends. Tongue and groove. Size: 3/4'X 3 1/4" C-730 Natural C-732 Spice C-731 Gunstock C-733 Winter White AlTxOcim Maple Kennedale'" Strip ' cor.r,acTron Random lengths and a standard 2 1/4" width. Slightly eased edges and ends. Tongue and groove. Size: 3/4" X 21/4" CM -700 Natural CM -728 Cherry CM -710 Country Natural CM -733 Cinnamon 5/16" Solid Oak Strip Natural Reflections" Random lengths and a standard 2 1/4" width. Square edges and ends. Tongue and groove. Size: 5/16" X 2 1/4" C-5010 Natural C-5021 Quartz C-5011 Gunstock C-5028 Cherry C-5012 Spice C-5029 Mink Grey C-5013 Ivory White C-5030 Prairie C-5014 Mellow C-5031 Walnut C-5016 Butterscotch Caruth" Plank Random lengths and a standard 3" width. 5 -ply engineered maple with square edges and ends. Tongue and groove. Size'. 3/8" X 3" E-910 Toast E-913 Creme E-911 Caramel E-920 Sedona Antell® Plank Random lengths and alternate widths. 3 -ply engineered oak with eased edges and ends. Tongue and groove. Size: 3/8"X 3" - 5" E-830 Toast E-831 Gunstock Hancock' Plank Factory installed pegs. Random lengths and widths. 3 -ply engineered oak with eased edges and ends. Tongue and groove. Size: 3/8" X 3'- 5'- 7" E-851 Gunstock E-854 Spice Stafford— Strip Random lengths and a standard 2 1/4" width. 3 - ply engineered oak with square edges and ends. Tongue and groove. Size: 3/8'X 2 1/4" E-410 Toast E-416 Butterscotch E -410U Unfinished E-417 Saddle E-411 Gunstock E-420 Auburn E-413 Ivory White E-421 Quartz Installation; Bruce Dura -Luster urethane products are recommended for all residential areas, including the kitchen. Solid oak products can be installed on or above grade. Engineered products can be installed on, above or below grade level, including basements. Detailed installation instruction sheets are provided in every product carton. BEST PRODUCTS BenchmarWm Collection: 37811 Engineered Custom Wood Tile and Parquet Debut® Jeffersonian7 II 3 -ply engineered oak, single unit. Eased edges, 3 -ply engineered oak three-piece construction: tongue and groove. Size 3/8" X 9' X 9" a Eased, butt edges. Size: 3/8"X 8"X 8" K-2010 Toast K-2011 Gunstock H 1710 Toast H-1711 Gunstock Sonata q Santa Fe Square - 3 -ply engineered maple centerloak pickets, five- ? 3 -ply engineered oak, one unit with one ` vPiece construction Eased butt edges. �- - P 9 diagonally cut corner to accept diamond insert. Size: 3/8'X 12" X 12" Eased edges tongue and groove. Diamond H-4621 Creme Center/Quartz Pickets inserts ordered separately. Size: 3/8" X 9' X 9 H-4626 Creme Center/Peachtree Pickets K-2110 Toast K-2111 Gunstock Meridian Stone® ` Diamond Accents 3 -ply engineered maple, one unit with eased, butt -ply engineered maple, one unit with eased, butt edges Four corners diagonally cut to accept �� r edges;: For use with Santa Fe Square and s diamond inserts. Diamond inserts ordered } Meridian Stone only Size: 2 7/8" X 2 7/8': separately Size: 3B' X 12'X 12" H-31OU Unfinished H-325 Parchment H-4010 TH 4020 Sedona H-4016 Creme '` " "` " H-316 Creme H -32 e H-327 Wood SherwViolet H-322 Espresso H-328 Sahara Herringstrip® H-324 Charcoal 3 -ply engineered oak, one unit with eased edges Variety of pattern/design options. Tongue and groove. Size: 3/8'X 3'X 15' H 1010 Toast H-1022 Vintage Brown H-1011 Gunstock 5/1611 Solid Oak Custom Wood 'Dile and Parquet Oakmont® Single unit contains oak fillets joined with a soft metal spline. Square edges. Tongue and groove Size: 5116'X 12'X 12' L-70 Desert L-77 Tudor L-71 Chestnut L-720 Auburn L-72 Mellow L-721 Quartz L-76 Ivory White L-724 Driftwood Dura -Luster Testing Standards: ' Color Fastness:` Results represent in numerical value the - ASTM D 968 -The Falling Sand Test. Results represent the amount of shift from the original color toward a yellow amount, in milliliters, of sand that falls on a controlled area coloration. The lower the number the better the color/finish. before the finish is wornaway. The higher the number, the Raw Oak Test Score: 8.055 better the finish. Bruce Dura -Luster urethane finish - 88,000 milliliters per mil of Bruce Ivory White Test Score: 4.919 finish. Bruce Desert/Natural Test Score: 3.003 Competitive urethane finish -48,000 milliliters per mil of finish. Note: Bruce parquet products with a self -stick foam backing are ASTM D 2394-83, Sections 33-37 -Test Method for Static Slip available on a special order basis. Contact your distributor for p details. Resistance. Oak and Maple: Exceeds 0.60 Meets the advisory recommendations of the American's With Disabilities Act Regulations for Slip Resistance for Accessible Routes. ASTM E 648-94a'- Test Method for Critical Radiant Flux of Floor Covering Systems Using a, Radiant Heat Energy Source. Oak: 0.68, Maple: 0.68 Warranty: All Bruce Hardwood Flooring products carry a Full Lifetime Warranty on Structural Integrity, Adhesive Bond and Subfloor Moisture Protection. Benchmark Collection Dura -Luster urethane products carry a Full Five -Year Finish Wear Layer Warranty for residential applications. For complete details of Bruce product warranties, call toll-free 1-800-722-4647. Dura -Luster Urethane Finish _.., e a=r �� Coastal Woodlands' 09640/B R U Buy Line 4923 ECW-161 Beech ECW-171 Maple Natural ECW-170 Country Maple ECW-131 Asian Pine ECW-141 Iroko ECW.-151 Kempas ECW-181 Cherry Natural ECW-188 Country Cherry ECW-191 Nyatoh ECW-211 Merbau Natural Description: Designed for floating floor installations, Coastal Woodlands products consist of three strips of hardwoods pre -assembled on 1/2" thick, 7 11 /16" wide and 86 5/8" (1.4cm x19.5cm x 220.Ocm) long planks. Precision tongue and groove construction and true square edges combine for a flat, smooth surface. Installation: Coastal Woodlands products are installed over Bruce ComfortGuard" underlayment as a floating floor. The rolled foam underlayment provides a cushioning effect, sound absorption and moisture protection. Coastal Woodlands-- Kempas Color—ECW151 How to Specify Benchmark Products: A. Flooring shall be Bruce (state name, size and/or width) strip, plank,' custom wood tile or parquet in the grade of (specify wood species) with a surface color/finish of (state color item number) as manufactured by Bruce Hardwood Floors, a division of Triangle Pacific Corp. B. Factory -finished engineered strip, plank, or parquet and solid strip, plank or parquet shall be sanded for a smooth finish and have a (specify desired finish) Dura -Luster ultra- violet cured urethane finish or Dura - Satin baked -in wax finish that includes a soya and linseed penetrating stain and carnauba wax. C. Installation must be made in accordance with the installation instruction sheets provided in each carton. D. Installation oLall 3/8", 3 -ply products can be either nailed, stapled, or glued using properly recommended tools. E. Use Bruce Tribond Wood Flooring adhesive for glue -down installation. Bruce Tribond Wood Flooring adhesive shall be used for all 3/8" strip, plank, and parquet (5/16" and 3/4"). Adhesive for end fastening 3/4" random planks shall be Bruce Oakbond or PL -400 as recommended by Bruce Hardwood Floors. F. Trowel for spreading Bruce Tribond Adhesive shall be notched as required by Bruce Hardwood Floors. G. Nailing Machines: 2" barbed fasteners or approved staples should be used for installing Bruce 3/4" strip or plank flooring, and nailing machines with 11/4" cleats should be used for nail -down installation of 3/8" strip or plank as required by Bruce Hardwood Floors. For 3/8", 3 -ply products that are Y wide or less, use one inch or longer glue -coated staples with the Stanley Bostitchl #53297-LHF stapler or the Senco® SL520HF stapler. 9 BETTER Kensington Collection: PRODUCTS Description: Kensington" Collection products are manufactured from specially selected hardwoods chosen with natural characteristics for a more rustic, casual style. Kensington products are available in the Bruce Dura -Luster urethane finish and the Dura -Satin wax finish. Dura -Luster urethane finish floors receive multiple coats of urethane cured with ultraviolet light between each coat. This produces a tough, durable finish that repels most household spills, never requires waxing, and is very easy to maintain. Dura -Satin wax finish products are the result of a 13 -step penetrating stain and wax process that creates a protective barrier which provides lasting durability against traffic, wear, soil and stains. Dura -Satin wax finish products are specifically designed for light commercial and residential use, including high traffic areas. 12 Installation: Bruce Dura -Luster urethane products are recommended for all residential areas, including the kitchen. Solid oak products can be installed on or above grade. Engineered products can be installed on, above or below grade level, including basements. Detailed installation instruction sheets are provided in every product carton. Dura -Luster Testing Standards: Refer to the Dura -Luster testing standards on page 8. Dura -Luster Urethane Finish 3/4" Solid Oak Strip and Plank Laurel Strip Bayport", Strip Random lengths and a standard 2 1/4" width. Random lengths and a standard 2 1/4" width. Eased edges with square ends. Tongue and Square edges with square ends. Tongue and groove. Size: 314" X 2114" groove. Size: 3/4 X 2 114" CB -910 White Oak Natural CB -924 Gunstock CB -820 Auburn CB -824 Gunstock CB -921 Natural CB -926 Butterscotch CB -821 Natural CB -826 Butterscotch CB -922 Spice CB -927 Saddle CB -822 Spice CB -827 Saddle CB -923 Winter White Dover" Strip Random lengths and a standard 2 1/4" width. Eased edges with square ends. Tongue and groove. Size: 3/4" X 2 114" CB -110 Dune CB -128 Merlot CB -112 Sundance CB -130 Seashell CB -111 Faun 09640/B R U Buy Line 4923 Valley View' Plank Random lengths and a standard 3 114" width. Eased edges with square ends. Tongue and groove. Size: 3/4" X 3 114" CB -931 Natural CB -934 Gunstock 5/1611 Solid Oak Parquet Sorrento' Parquet Single unit contains oak fillets joined with a soft metal spline. Square edges. Size: 5/16" X 12" X 12" L-92 Mellow L-94 Chestnut L-93 Desert L-95 Quartz Warranty: How to Specify Kensington All Bruce products carry a A. Flooring shall be Bruce (state name, size and/or Full Lifetime Warranty on width) strip, plank, custom wood tile or parquet Structural Integrity, in the grade of (specify wood species) with a Adhesive Bond, and surface color/finish of (state color item number) Subfloor Moisture as manufactured by Bruce Hardwood Floors, a Protection. division of Triangle Pacific Corporation. Kensington Collection B. Factory -finished engineered strip, plank, or Dura -Luster urethane parquet and solid strip, plank or parquet shall be products carry a Full sanded for a smooth finish and have a (specify Three -Year Finish Wear desired finish) Dura -Luster ultra -violet cured Layer Warranty for urethane finish or Dura -Satin baked -in wax finish residential applications. that includes a soya and linseed penetrating stain For complete details of and carnauba wax. Bruce product warranties, C. Installation must be made in accordance with the call toll-free installation instruction sheets provided in each 1-800-722-4647. carton. D. Installation of all 3/8", 3 -ply products can be either nailed, stapled, or glued using properly recommended tools. Springdale"" Plank Random lengths with a standard 3" width. 3 -ply engineered oak with square edges and ends, Tongue and groove. Size: 3/8" X 3" EB -520 Toast EB -526 Butterscotch EB -521 Gunstock EB -527 Saddle EB -525 Mellow Summerside'" Strip Random lengths and a standard 2 114" width. 3 -ply engineered oak with square edges and ends. Tongue and groove. Size: 3/8" X 2 114" EB -620 Toast:, EB -626 Butterscotch EB -621 Gunstock EB -627 Saddle EB -625 Mellow Collection Products: E. Use Bruce Tribond Adhesive for glue -down installation. Bruce Tribond Adhesive shall be used for all 3/8" strip, plank, and parquet (5/16" and 3/4"). Adhesive for end fastening 3/4" random planks shall be Bruce Cakbond or PL -400 as recommended by Bruce Hardwood Floors. F. Trowel for spreading Bruce Tribond Adhesive shall be notched as required by Bruce Hardwood Floors. G. Nailing Machines: 2" barbed fasteners or approved staples should be used for installing Bruce 3/4" strip or plank flooring, and nailing machines with 11/4" cleats should be used for nail -down installation of 3/8" strip or plank as required by Bruce Hardwood Floors. For 3/8", 3 -ply products that are 3" wide or less, use one inch or longer glue -coated staples with the Stanley Bostitch® #53297-LHF stapler or the Senco" SLS20HF stapler. 13 al Dente Restaurant featuring WearMaster — Bally's Las Vegas installation Products: • Adhesives. Bruce Tribond Wood Flooring adhesive is used for installation of all 3/8" strip, plank and custom wood tile or parquet (5/16" and 3/4") except when the parquet is self - stick, dry foam back or a vapor barrier is involved. Check adhesive label for trowel specifications. • Bruce Oakbond Adhesive is required for end fastening some of the solid oak, random width, nail -down strip or plank floors. • Trim and Molding. Bruce's complete line of trim and molding products are available either factory -finished or unfinished. • Installation Accessories. Bruce offers specially notched trowels for spreading adhesives to the proper specifications, cork expansion products, nails and other installation products to complete the job. • Nailing machines. Recommended nailers and staplers, along with proper fasteners are available through your Bruce distributor. Follow required nailing schedules and subfloor recommendations. Maintenance/Repair Products Bruce offers a complete line of routine maintenance products formulated specifically for each type of Bruce finish. In addition, a full line of repair products such as stains, fillers and finishes are available. 16 Sales and Specifier Support Bruce has a complete library of sales and specifier support materials available, and a nationwide network of distributor representatives ready to assist you at the local level. Additional Information For the name of your local Bruce distributor or dealer, please call toll free: 1-800-722-4647. Visit our website at www.brucehardwoodfloors.com. 1.3ruce"hardwoul floors A division of Triangle Pacific Corp. The Natural Choice@ Wood is a natural material containing distinctive differences in color and grain configuration. It is these differences caused by nature that create the warmth, beauty, and individuality of each hardwood floor. The printed room scenes in this catalog are intended as a visual guide for product pattern, not as an actual representation of the floor itself. Sweets brochure #102 © 1998, 1984 Bruce Hardwood Floors, A division of Triangle Pacific Corp. .,16803 Dallas Parkway Dallas, Texas 75248 Printed in U.S.A. 9/98 printed on recycled paper SOYIt(, A . V I t$ ®i r rt p `iCll' " y yf!AQ ►�MOW �D A . Champagne Curry FOR COMMERCUL & RESIDENTIAL USE FEATURES: • 5 -ply Cross -Grain Construction adds strength and dimensional stability • Proprietary "Sliced" cut wear layer pro -%ides a finer, more natural grain • Modular system lends to a variety of patterns and design options SIZES: 4 112 x 3/8" x — 9", 18", 2711, 36" & Random Lengths INSTALLATION: l�A R R<1NTY: • Lifetime Structural r YEs__j • Lifetime Subfloor Moisture r� S • 25 -Year Wear YES •Pre -installation For a copy of the complete warranty, call 1-800-442-7826. Bronze Hartco recommends that final color selection be made from actual product. FOR COMMERCIAL & RESIDENTIAL USE FEATURES: • 5 -ply Cross -Grain Construction adds strength and dimensional stability • Features "Rotary" cut to accentuate maple's soft look and unique graining. • Modular system lends to a variety of patterns and design options SIZES: 4 1/2" x 3/8" x — 18" 36" & Random Lengths INSTALLATION: WARRANTY: • Lifetime Structural waYE s • Lifetime Subfloor Moisture e° YES • 25 -Year Wear a.ume�� Yrs • Pre -installation For a copy of the complete warranty, call 1-800-442-7826. Natural Gray Burgundy Ginger Tan Honey Hartco recommends that final color selection be made from actual product. Due to the natural characteristics of maple, this product will have more color variations such as blond or dark streaks. " Aarteo Pattern - Plus -Wood Flooring (2 -ply Oak) Curry .Amoer FOR COMMERCIAL & RESIDENTIAL USE FEATURES: • 2 -ply slat -back construction provides greater flexibility over uneven floors • Proprietary "Sliced" cut wear layer provides a finer, more natural grain • Use Hartco patterns or create your own individual design SIZES: 4 112" x 318" x — V% 18", 2711,3611 & Random Lengths INSTALLATION WARRANTY • Lifetime Structural • 25 -Year Wear • Pre -installation For a copy of the complete warranty, call 1-800-442-7826. vanger Bronze Burgundy Nutmeg Hartco recommends that Banal color selection be made from actual product. YES Ground YES eaa em No WARRANTY • Lifetime Structural • 25 -Year Wear • Pre -installation For a copy of the complete warranty, call 1-800-442-7826. vanger Bronze Burgundy Nutmeg Hartco recommends that Banal color selection be made from actual product. Hartco HartWoodP Parquet Wood Flooring (Solid Oak) Camden Amber FOR COMMERCIAL & RESIDE_NTIAL USE FEATURES: • Solid Oak is durable for high -traffic areas • Quality engineered— interlocking tongue and groove design for a smoother surface • Available in foam- or wood -back SIZES: 12" x 12" x 5/16" Wood Back 12" x 12" x 3/8" Foam Back INSTALLATION: WARRANTY: • Lifetime Structural YES • 25 -Year wear r iFs • Pre -installation _ NO For a copy of the complete warranty, call 1-800-442-7826. Cambridge Burgundy Chesapeake Hartco recommends that final color selection be made from actual product. Ha . PRODUCT DESCRIPTIONS Pattern -Plus® 5000 Oak Series Pattern -Plus' 5000 Maple Series Basic Use: Hartco Pattem-Plus 5000 Oak Series and Pattern -Plus 5000 Maple Series are 5 -ply engineered prod- ucts. Pattern -Plus 5000 Oak has a top ply of oak and Pattern -Plus 5000 Maple has a top ply of maple. The top ply has been impregnated with acrylic to form a very hard and durable surface for commercial or residential use. Limitations: Neither product is recommended for sport floors or industrial applications. Must be glued down, not stapled or nailed. Composition and Materials: Oak units are 3/8" thick by 9` 18" 27" or 36" long or random lengths from 8" to 36" long by 4 112" wide. Maple units are 3/8" thick by 18" or 36" long or random lengths from 8" to 36" long by 4 112" wide. Top ply of Pattern -Plus 5000 Oak Series is oak, top ply of Pattern -Plus 5000 Maple Series is maple with bottom ply of both products made of oak. The three inner plies are yellow poplar. Each flooring unit has tongues and grooves so the units interlock to form a smooth surface. For special patterns, special units with end tongues and grooves reversed from regular units are available by special order except for the Random Length. Only Class C or Class II fire rated is available. Pattern -Plus® Basic Use: Hartco Pattern -Plus is a 2 -ply prod- uct with a top ply of oak. The top ply has been impregnated with acrylic to form a very hard and durable surface for commercial or residential use. Limitations: Product is recommended only for gluing down on or above grade installations. These products are not recommended over radiant heated subfloors, cork, light weight concrete, as a sports floor or for industrial applications. Composition and ,Materials: Units are 3/8" thick by 9", 18", 27", or 36" long or random lengths from 8" to 36" long by 4 112" wide. The top ply is oak veneer and the bottom is solid oak slats. Each flooring unit has tongues and grooves so the units interlock to form a smooth surface. For special patterns, special units with end tongues and grooves reversed from the reg- ular units are available by special order except for the Random Length, Only Class C or Class 11 fire rated is available. HartWood® Parquet Basic Use. Hartco HartWood parquet is a composite of acrylic and wood. The acrylic is impregnated into the wood throughout the entire thickness producing a very hard and durable commercial and residential product. Limitations: This product is recomrnended only for gluing down on or above grade installations. This product is not recom- mended for sport floors or industrial appli- cations. Composition and Materials: Hartco HartWood parquet is solid oak impregnated with acrylic and it is 5/16" thick by 6" x 6" assembled into 12" x 12" units. Every 6" tile has tongues and grooves that interlock to form a smooth surface. Wood species is 100% oak and available in six designer col- ors. Class B or Class 1 fire rated parquet can be obtained by special order. Foam - Tile (foam backing) is available by special order. Harteo makes prefinished solid wood moldings to blend with your floor. Reducer Strip Molding Transition piece between wood and other types of floor- ing. Width 2". Thickness 5/16" and 3/8". Length 90". Threshold Molding Covers expansion spaces at doors, sliding glass doors, fireplaces and where wood joins other floor coverings. Width 2" (fits 5/16" and 3/8" flooring). Length 90". Stair Molding Trims out stair landings, floors adjacent to sunken areas and steps. Width 2 3/4". Under cut 5/16" and 3/8". Length 90". ■ ■ a ■ SAMPLE PRIORITY .EXPRESS CENTER • Select the style and color you want • Call our toll-free number, 1-800-547-7732, before 3:00 p.m. EST • We'll have your free S.EE.C. sample(s) in the mail the same day Quarter Round Molding. Covers expansion spaces between flooring and baseboards; around counters and steps. 3/4" x 3/4" x 90" length. 1k T Molding Used as a transition between floor coverings and to obtain expansion spaces. Width 2" (fits 5/16" and 3/8" flooring). Length 90". Base Molding Covers expansion space between floor and wall. 5/8" thick x 4" high x 90" length. ■ ■ S IN OtAlw TECHNICAL EXPERT COMPLETE HELP • Your technical questions answered by a technical expert. • Call 1-423.569-8888 between 8:00 a.m. - 5:00 p.m. EST or use hartcomail@eardihnk.net • We'll have an expert in Technical Services assist you personally and promptly. Fft ® Quality Wood Flooring A division of n1mg1e Pacific Corp. Hartco Flooring Company, P.O. Box 4009, Oneida., Tennessee 37841-4009,1-423-569-8888 www.harteoflooiing.com •`harteomail@earthlink.net ©1998 HARTCO FLOORING CO. PRINTED IN USA 1/98 ITEM NO. 937250 1 Robert S. Huff Mayor Carol Herrera Mayor Pro Tem Eileen R. Ansari Council Member Wen Chang Council Member Deborah H. O'Connor Council Member Recycled paper October 11, 2001 City of Diamond Bar 21825 E. Copley Drive • Diamond Bar, CA 91765-4178 Ryann Horseman 801 Coldstream Ct. Diamond Bar, CA 91765 Dear Ms. Horseman: (909) 860-2489 • Fax (909) 861-3117 www.CityofDiamondBar.com On behalf of the Diamond Bar City Council, I would like to extend congratulations and commendations to the Case Batbusters' winning the ASA girls 16 and under National Championship! As a member of the Case Batbusters, you know the dedication, perseverance, and excitement necessary to achieve. These are attributes that you are establishing as you continue your career path—scholastically, as well as athletically. The Diamond Bar City Council would like to formally recognize you and your accomplishments. The Council meeting is held on Tuesday, October 16, 2001, at 6:30 p.m., at the Government Center/Air Quality Management District (AQMD) Auditorium, 21865 E. Copley Drive, Diamond Bar. If you should have any questions, please feel free to contact my secretary, Ms. Nancy Whitehouse, 909/396-5666. I look forward to seeing you October 16. Sincerely, I Robert S. Huff Mayor RSH:nbw c: City Council City Clerk Corporate Counsel: Mayor Robert Huff Leon Alexander ('� Ph: (714) 520-9250 City of Diamond Bar OVER A HALF CENTURY OF INNOVA TION 21825 E. Copley Dr. Diamond Bar, CA 91765 Re: Ryann Horseman Member of Case Batbusters 2001 Amateur Softball Association Girls 16 and Under National ChampionsR '. " Dear Mayor Huff, Our team the Case Batbusters recently accomplished the unbelievable -b ') ' ' F y winning the ASA/ , �= girls 16 and under National Championship held in Normal, Illinois from August 7 through -j%__- _ August 12, 2001. This is the girls equivalent of winning the Little League World Series. Ninety-six teams from across the nation competed in the tournament. The Case Batbusters, based in Santa Ana, is composed of players from the Riverside, LA, and Orange County areas and won nine straight games to capture the crown. All teams playing in the tournament had to qualify for the tournament by either winning or placing highly in a regional or state tournament. All the teams in the tournament were the finest teams from there area. Six other teams from Southern California also competed in the tournament and the Case Batbusters was the only southern California team that finished in the top ten. The Batbusters won the championship by defeating the Phoenix Storm by a score of 3 to 0. In the semi finals the Batbusters beat the Sun Supply from Portland, Oregon 6-0. Case also defeated teams from Northern California, Southern California, Kansas, Indiana, and Oklahoma. Overall the Batbusters scored 42 runs in the tournament and allowed only 9. The Amateur Softball Association is a national non-profit organization that supports softball through out the country. ASA is responsible for the formation of the Woman's Softball Olympic Team. All or almost all of the players on the Olympic team played and stili play on ASA sanctioned teams. ManutaCterers Of S3 Safety Cutter® Spectrum Tools° Handy Cutter Line QuickBlade° Utility Knives ProPrep® Scrapers ✓~� � � � `�� PACIFIC HANDY PACIFIC HANDY CUTTER, INC. CUTTER` - GnrFr-;tr Urcee, -- - 2968 Randolph Ave. Costa Mesa, CA 92626-4312 Mailrnu Address: P.C. Box 10869 August 30, 2001 C l ;' - `: r ` L f; Costa Mesa, CA 92627-0266 ` Ph: (714) 662-JU33 Fax: (714) 662-7595 AMWI., 1#f~6ebsedyeelter.eom Weoslte: remrtoets.eem Corporate Counsel: Mayor Robert Huff Leon Alexander ('� Ph: (714) 520-9250 City of Diamond Bar OVER A HALF CENTURY OF INNOVA TION 21825 E. Copley Dr. Diamond Bar, CA 91765 Re: Ryann Horseman Member of Case Batbusters 2001 Amateur Softball Association Girls 16 and Under National ChampionsR '. " Dear Mayor Huff, Our team the Case Batbusters recently accomplished the unbelievable -b ') ' ' F y winning the ASA/ , �= girls 16 and under National Championship held in Normal, Illinois from August 7 through -j%__- _ August 12, 2001. This is the girls equivalent of winning the Little League World Series. Ninety-six teams from across the nation competed in the tournament. The Case Batbusters, based in Santa Ana, is composed of players from the Riverside, LA, and Orange County areas and won nine straight games to capture the crown. All teams playing in the tournament had to qualify for the tournament by either winning or placing highly in a regional or state tournament. All the teams in the tournament were the finest teams from there area. Six other teams from Southern California also competed in the tournament and the Case Batbusters was the only southern California team that finished in the top ten. The Batbusters won the championship by defeating the Phoenix Storm by a score of 3 to 0. In the semi finals the Batbusters beat the Sun Supply from Portland, Oregon 6-0. Case also defeated teams from Northern California, Southern California, Kansas, Indiana, and Oklahoma. Overall the Batbusters scored 42 runs in the tournament and allowed only 9. The Amateur Softball Association is a national non-profit organization that supports softball through out the country. ASA is responsible for the formation of the Woman's Softball Olympic Team. All or almost all of the players on the Olympic team played and stili play on ASA sanctioned teams. ManutaCterers Of S3 Safety Cutter® Spectrum Tools° Handy Cutter Line QuickBlade° Utility Knives ProPrep® Scrapers Needless to say this was quite an accomplishment. The purpose of this letter is to request that the Diamond Bar City Council honor Ryann at an upcoming City Council Meeting. I have enclosed a copy of Ryann's quite impressive softball resume for your review. Her goal is to earn a college scholarship based on her softball skills. Thank you for considering this request. Sincerely, Robert B. Wenk Coach OVER A HALF CENTURY OF INNOVATION H 801 Coldstream Ct. Diamond Bar, CA 91765 (909) 860-2327 Parents: Jeffrey & Carmel Horseman DOB: 11/20/86 AGE: 14 Height: 511099 Weight: 120 Throws: Right Bats: Right Other Positions: 1 st Base, SS, OF Grade: Sophomore Grad Year: 2004 GPA: 3.5 SAT: Not Available Academic Achievements/Awards Scholar Athlete - 2001 High School: Diamond Bar High School 21400 E. Pathfinder Rd. Diamond Bar, CA 91765 (909) 594-1405 Club Softball: 2000-2001 ASA Team: CASE Batbusters 16U 2000-2001 ASA Team: So Cal Fillys 16U 1999-2000 ASA Team: So Cal Fillys 14U 2nd Place Triple Crown 1998-1999 ASA Team: R.C. Spirits 14U 7'h Place Triple Crown 1997-1998 ASA American Pastime 12U NJ State Champions 1996-1997 ASA So Cal Crunch 12 U 4'' Place ASA Nationals Athletic Achievements/Awards Varsity Softball - 2001 CIF Playoffs Divison 1 N Soccer - 2000 N Cross Country - 2000 Tri -Athlete — 2000-2001 High School Coach: Dan O'Dell Linda Garcia (909) 594-2850 Pitching Coach: Mike Smith (909) 621-4343 Coach: Jim Dolan (714) 775-7574 Bob Wenk (949) 366-5777 Cliff Murphy. • Monday, August 13, 2001 The Pantagraph The PantagrapWWRI ANN COOK The Case Batbusters of Santa Ana, Calif., held up their individual tro- phies after winning the Amateur Softball Association's 16 -and -under National Tournament Sunday at Champion Fields. Sports Batbusters capture p ure cr®vun By RANDY KINDRED Pantagraph staff NORMAL — Representatives from 107 college programs attended the Amateur Softball Association Girls 16 -and -under National Fastpitch Tournament during its six-day run. Chances aremany jotted "Jennifer Mciroy" on their notepads, alongside such adjea tives as "talented, determined, poised." Soon, they can add the following: "High schooler." Fresh out of eighth grade, and only a month after her 15th birthday, McElroy displayed the composure of a seasoned veteranwhile pitching the Case Batbusters of Santa Ana, Calif., to the national championship at Champion Fields. McElroy capped an unbeaten tournament Sunday night with a 3-0 shutout of the Phoenix Storm, which had emerged from the losers bracket by playing nine games in the fmal two days. "Is that an awesome talent?" asked Batbusters' coach. Jim Dolan. "We're really proud of her. She's the backbone. We have other pitchers, but as you saw, we didn't throw them." Supported by an errorless defense, McElroy blanked the Storm on seven hits, striking out four and walking two. She also had an RBI single and scored a run in the Batbusters' two -run fifth inning. "I just believed in my defense and I knew we could pull through," said McElroy. "It's really exciting... kind of overwhelming. "Last year, I thought we would do it because we �,�,aesxaal4 �nr!arua r�rd': See CROWN, back page 16 Monday, August 13, 2001 THE PAN %• Zl' I ,,,G �-Oc oawusLerS slip into second base ahead of the tag from the Phoenix Storm's Michelle Lemons Sunday at Champion Fields. From B1 were in the older part of our division (14 -and -under). I wasn't really expecting to get this far because we were Young and just corning up." The Batbusters, who placed 13th last year in 14 -and - under, took a 1.0 lead in the first inning when Norrelle Dickson singled, moved to second on a groundout and scored on Michelle Smith's double to left -center field. Run -scoring singles by McElroy and Ryann Horseman made it 3-o in the fifth, and McElroy worked cut of jams in the sixth and seventh to pre- serve the shutout. The Storm left two runners on in each of those innings. "This is a great accomplishment because we've had lot of adversity," Dolan said. "We lost two top players .o injuries and a couple of other players decided to play tivith the (California) Cruisers in late May. But we persevered. "What our team really thrives on is playing defense. We're not going to strike everybody out, so when the ball is hit, we have to be ready to play." Shortstop Devin Porter had two of the Batbusters' seven hits and also had four assists and two putouts. Second baseman Ca'Pree Williams, subaina for the injured Lindsay Nucicolis, had four assists and four putouts. Adrienne Acton and Stephanie Brown had two hits each for the Storm, which suffered its only two tour. nament losses to the Batbusters. "We have a lot of really good players and they cried really hard. We just got beat by a team that played bet- ter," Storm coach Bob Swan said. "Our No. 1 Pitcher (Cathi Hacker) got tired and she has a big blister on our hand. If she could have pitched, it would have been a better game. "But I don't want to take anything away from them. They outplayed us and they're a good team." ■ Sun Supply takes, third: Sun Supply of Beaverton, Ore., placed third in the 96 -team tourna- ment after a-4-3, eight -inning loss to the Phoenix Storm. Marti Marin's RBI single in the eighth eliminated Sun Supply and sent the Storm into the title game. The Oklahoma Twisters finished fourth. X Injured fan OK: An Oregon man was treated and - released Sunday night at BroMenn Regional Medical Center after suffering a head injury following Sun Supply's loss to the Storm. Jerry Strohecker, whose daughter, Amanda, played for Sun Supply, fell from the back of the bleachers behind home plate. He was treated by Normal Rescue Squad personnel at the scene and transported to BroMenn by ambulance shortly thereafter. et All Cl is c` n e DING G®®® , fU�NlS (7_GHT AWARD JUDGES PAUL and PrtsN March 28, 2001 Founder an�,i Prrosident N'2— r s Own, JUSTIN TiMBERLAKE: N Synr. Art t Fuurder Dear Mayor: The 1.isto Timberlake Founoatlon DOUG LUTIE, SR. (11F- Quarterback Last October 20th, more than 2.2 millionpeople spent their Saturday helping the less Founder fortunate. Food banks were stocked full, dilapidated schools were repaired and °ug '` Foundation for Autism homeless veterans were given shelter. What. was their motivation? Make A ROBERT K. M Presiders: and and CEOCEO Difference Day, the nation's largest day of community service. J - Prints of Light FoIndation MARIA BOLLARD Fresident, CEO & Editor The Make A Difference Day proclamation issued in your city provided leadership H::A WEEKEND magazine and inspiration to your citizens about the importance of helping their neighbors. Thousands of individual volunteers, civic organizations, religious groups, schools ADV BOARD and businesses within your city took action. - DEBOORAHRAH BRITTAIN Presicent me Ass Intetien of al, Inc Leagues International, Inc. ' Volunteer Centers in your city coordinated activities and teamed up with STAN CURTIS USA WEEKEND Magazine carrier newspapers to publicize their local activities. Founder HSA Harvest DON FLOYD The next Make A Difference Day is Saturday, October 27, 2001. We hope that President you will issue a proclamation of the day, join in local activities and, perhaps most -1 a -H Co°nail powerfully, use your office to lead citizens in volunteer action that will have lasting CHARLES GOULD National Presicent impact on the whole communityorin one targeted area. If you have any questions, volunteers of An— please call Pam Brown, USA WEEKEND's Make A Difference Day editor, JOHN F. GWIZDAK at 703-276-4531, or our Make A Difference Day hotline at 1-800-416-3824. We also Goans o Foreign ief Veterans of Foreign wars Wars invite you to visit the Web site www.makeadifferenceday.com. . of the United States SHELBY HAMLETT In':errlaL.onal Presicent your city's contribution to Make A Difference Day helped create action that General Federation of changes the lives of many Americans for the better. We will contact you later this W.hi Clubs summer about Make A Difference Day 2001. Thank you again for your leadership. JENNIFER HOWSE President March of Dimcs Foundation Sincerely, ARIANE HOY CEO COOL NAOMI JUDO Entertainer ' GORDON RALEY President Marcia Bullard Robert K. Goodwin Nahonal Assembly President, CEO & Editor President and CEO COLLIN RAYE Cotmtry USA WEEKEND magazine Points of Light - Music Artist Foundation CRISTINA SARALEGUI ' Talk Show Hnst RILL SHORE Founder Share Our Strength HARRIS WOFFORD CEO Coroomtion for National Service USA WEEKEND 1000 Wilson Boulevard Arlington, VA 22229 (703) 276-6445 FAX (703) 276-5518 POINTS OF LIGHT FOUNDATION 1400 Eye Street, N.W. Suite 800 Washington, D.C. 20005 (202) 729-8000 FAX (202) 729-8100 www.makeadifferenceday.com 1100 North Grand Avenue • Walnut, CA 91789-1399 October 10, 2001 Ms. Linda Lowry City Manager City of Diamond Bar 21825 E. Copley Drive Diamond Bar, CA 91765 Dear Ms. Lowry: Mt. San Antonio College (Mt. SAC) has a Facilities Bond Measure on the November 6, 2001 ballot. This facilities bond measure will fund 17 campus projects to address facility repairs, modernization, new construction, and improved technology requirements in order to meet the needs of the current 40,000+ students and the anticipated student enrollment growth of tens of thousands in the near future. In the next month, local residents may visit your building with questions about the Mt. SAC Bond Measure. I have enclosed a fact sheet outlining the facilities projects and the College's 2020 Vision theme of "Remember, Restore, Renew Your Local Community College." I hope this informative material will help answer any questions you may receive. Thank you for placing this fact sheet on your counter and/or in a brochure rack. Your assistance with providing our local residents with timely and accurate information is appreciated. Sincerely, Jane Faulkner Director, Public Information and Community Relations Enclosure JF:kn BOARD OF TRUSTEES: Dr. Manuel Baca, Rosanne M. Bader, Fred Chyr, Dr. David K. Hall, Gayle Pacheco Dr. Bill Feddersen, College President (909) 594-5611 9 Fax (909) 594-7661 9 http://www.mtsac.edu 1100 North Grand Avenue • Walnut, CA 91789-1399 September 11, 2001 Ms. Linda Lowry City Manager, City of Diamond Bar 21825 E. Copley Drive J - Diamond Bar, CA 91765 , a"� Y Dear Ms. Lowry, ;...IYZea -,,.a.R on the November 6 ballot, has major implications for Mt. San Antonio College located in Walnut, that is why we are requesting 5 minutes of time at one of your meetfigs m September or October to talk to the council about it. -71 Measure R is a $221 million local bond measure, which will address the most urgent needs 6 our community college. It will repair and renovate existing facilities that urgently need to be fixed, and construct new facilities at the College for the growing enrollment. This fall, nearly 38,000 students enrolled at Mt. SAC. Many of Mt. SAC's buildings are deteriorating and are in need of repair. Some of the classrooms are more than 70 years old and cannot safely, adequately and efficiently provide the learning environment students need today. Founded in 1946, Mt. SAC sits on a site of a former military housing and medical facility. When it opened its doors to college students that year, it served 635 students. Today, in addition to serving 38,000 students, Mt. SAC is turning away thousands ofstudents each semester due to lack of space. For some students, not being able to enroll at Mt. SAC means not attending college at all. In addition to serving undergraduate students, Mt. SAC provides many services and programs for older adults who want to be life- long learners. Our college president, Dr. Bill Feddersen, would like to speak to the council in late September or October to discuss what Measure R will do for our community and answer any questions about the measure and our 2020 Vision for. Mt. SAC. Please call (909) 594-5611 ext. 4121 to arrange for a date and time that Dr. Feddersen or a member of his staff can visit a city council meeting. Thank you. Sincerely, -.)? L° Dr. Patricia A. Rasmussen Vice President, Institutional Advancement BOARD OF TRUSTEES: Dr. Manuel Baca, Fred Chyr, Dr. David K. Hall, Martha J. House, Gayle Pacheco Dr. Bill Feddersen, College President (909) 594-5611 9 Fax (909) 594-7661 * http://www.mtsac.edu VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: lr24e-n1C 6-)4-2 CNk DATE: /6-1 -0/ k19TH y hJ�r« n Ci cq- 960-as'l; ! ADDRESS: t! CC r° r • & 2 q PHONE:�i' '-&0 L . ORGANIZATION: I I+ '1 wrack -.act �"�, r ' AGENDA #/SUBJECT Ali �^ I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. -Alt Sianature ` VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: DATE: bol" 161)l ADDRESS: r� PHONE: ORGANIZATION:�'�-(tet%r AGENDA #JSUBJECT:vto> le,-, a C>5r✓�-,> ����r��� ��t'te�y�f5 �� ��,��✓o�� aA=vim I expect to address the Council on the subject agenda name and address as written above. �� 4- / Please have the Council Minutes reflect my e TO: FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL AGENDA #/SUBJECT: CITY CLERK r11 DATE: r 1 • q C I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM:/�G �5,r9Gi9/�iP DATE: ADDRESS: �1s.3 /t/ � � -5-csc 1-11116.- PHONE:_,ec;e> niKzs— ORGANIZATION:/rte AGENDA #/SUBJECT: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR OCTOBER 2, 2001 1. CLOSED SESSION: 6:00 P.M. — AQMD Room CC -8 CONFERENCE WITH LEGAL COUNCIL - Anticipated Litigation - Government Code Section (54956.9) 2 Cases CONFERENCE WITH LEGAL COUNCIL — Threatened Litigation — Government Code —1 Case ADJOURNED CLOSED SESSION: 6:30 p.m. 2. CALL TO ORDER: M/Huff called the meeting to order at 6:38 p.m. in the Auditorium of the South Coast Air Quality Management District/Government Center, 21865 E. Copley Dr., Diamond Bar, CA. M/Huff announced that there was no reportable action taken by the City Council during the Closed Session held earlier this evening. PLEDGE OF ALLEGIANCE: Council Member Chang. INVOCATION: Dr. Robert Cassel, Northminister Presbyterian Church ROLL CALL: Council Members Ansari, Chang, O'Connor, Mayor Pro Tem Herrera, Mayor Huff APPROVAL OF AGENDA: CM/Lowry asked that Agenda Item 3.A.6 be moved into the Public Comments portion of the agenda. 3A. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.A.1 Proclaimed October 2001 as "Domestic Violence Awareness Month." 3.A.2 Proclaimed October, 21 —27, 2001, as "Red Ribbon Week." 3.A.3 Presented City Tile to John McKitrick for 20 years of service to the Heritage Park Recreational Council. 3.A.4 John McKitrick presented $2,765.65 in remaining funds from Heritage Park Recreation Council to the D.B. Community Foundation. Accepted by Chairman Andrew Wong, representing the Foundation. 3.A.5 Andrew Wong, Chairman of the D.B. Community Foundation, presented a check to the City in the amount of $840 toward purchase of one table tennis table. 3B. CITY MANAGER REPORTS AND RECOMMENDATIONS: None Offered. OCTOBER 2, 2001 PAGE 2 CITY COUNCIL 4. 4.a w PUBLIC COMMENTS: Gary Milliman, Southern Calif. Director, League of California Cities — LA Division, made a presentation regarding the services provided by the League. Dave Reynolds spoke about the poor condition of the property and grounds at Lorbeer Middle School. As the President and representative of his homeowners association, he related traffic concerns in the Temple/Avenida Rancheros area. He believed the eastbound speed limit should be lowered to 35 mph because serious collisions frequently occur in that area. He offered that law enforcement could conduct their enforcement from their property because there is no street parking in the vicinity of the intersection. Clyde Hennessee — commended M/Huff for Mayor's Corner comments regarding the terrorist attacks. RESPONSE TO PUBLIC COMMENT: DPW/Liu responded to Mr. Reynolds that, for the past two weeks, staff has been collecting speed survey information along arterials throughout the City including Temple Avenue. D.B. owns only the southerly portion of Temple Ave. that approaches Avenidas Rancheros. Due to the survey results, staff proposes to make a recommendation to the Council within the next 30 days. Sgt. Flannery, Walnut Sheriff, stated that the intersection in question is enforced jointly by the DB/Walnut Sheriff's Department and the Pomona Police Department. CM/Lowry said she has communicated with the Superintendent of the Pomona School District who expressed a willingness to rehabilitate the slope area at Lorbeer Middle School and to work with the City toward some form of improvement of the site. MPT/Herrera thanked Mr. Milliman for attending tonight's meeting. She asked if the League continues to distribute a directory of Council Members and Mayors of each of the cities. Mr. Milliman responded that there are two resources available — the L.A. Division has moved away from a printed directory and now places the information on the Division's web page. Secondly, the League's state organization has consolidated a variety of directories and just last week offered their first consolidated directory for every city in California. Immediately following city elections, the L.A. Division web page is updated. 5. SCHEDULE OF FUTURE EVENTS: 5.1 CAL -TRANS OPEN HOUSE — October 3, 2001 — 6:00 to 8:00 p.m., Room GB -C AQMD/Government Center. OCTOBER 2, 2001 PAGE 3 CITY COUNCIL 5.2 PLANNING COMMISSION — October 9, 2001 — 7:00 p.m., AQMD/Government Center Auditorium, 21865 E. Copley Dr. 5.3 TRAFFIC AND TRANSPORTATION COMMISSION — October 11, 2001 — 7:00 p.m. AQMD/Government Center Hearing Board Room, 21865 E. Copley Dr. 5.4 CITY COUNCIL MEETING — October 16, 2001 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 E. Copley Dr. 5.4 CANDIDATE FORUM - October 30, 2001 — 6:30 to 10:00 p.m., AQMD/ Government Center, 21865 E. Copley Dr. 6. CONSENT CALENDAR: Moved by C/Chang, seconded by MPT/Herrera to approve the Consent Calendar. Motion carried 5-0 by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 6.1 APPROVED CITY COUNCIL MINUTES: 6.1 .1 Study Session of September 18, 2001 — As submitted. 6.1.2 Regular Meeting of September 18, 2001 — As submitted. 6.2 RECEIVED & FILED TRAFFIC AND TRANSPORTATION COMMISSION MINUTES — Regular Meeting of August 9, 2001. 6.3 APPROVED VOUCHER REGISTER — dated October 2, 2001 in the amount of $683,756.53 (C/O'Connor abstained from approval of an amount of $1,593.85 due to a potential conflict of interest relating to the Lanterman Forensic Expansion Project. C/O'Connor also abstained from approval of P.O. 11473) 6.4 APPROVED TREASURER'S STATEMENT — for August 2001. 6.5 DENIED CLAIM FOR DAMAGES — Filed by Annie Kan, July 7, 2001 and referred the matter for further action to the City's Risk Manager. 6.6 APPROVED GRADING BOND EXONERATION - Cash Deposit in Lieu of Grading Bond in the amount of $3,870 for Lot 2 of Tract 47722 (1826 Diamond Knoll Lane, Country Estates) and directed the City Clerk to notify the owner and Wells Fargo Bank of this action. 6.7 APPROVED CONTRACT AMENDMENT WITH HUNSAKER & ASSOCIATES FOR THE COMMUNITY/SENIOR CENTER AT SUMMITRIDGE PARK IN OCTOBER 2, 2001 PAGE 4 CITY COUNCIL 7. 91 THE AMOUNT OF $188,821 AUTHORIZED A CONTINGENCY AMOUNT OF $48,816 FOR PROJECT CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF $237,637 AND AUTHORIZED THE MAYOR TO EXECUTE THE CONTRACT. CONTINUED PUBLIC HEARINGS: NG A RTION 7.1 ADOPTED KWOOD ROAD WIITTHIN LOT 8 OF TRACT 47001-57 1850 OF THE O HAW E CR STAL RIDGE ESTATES. (Continued from 8-21-01) C/Chang abstained from discussion of this matter due to a conflict of interest. M/Huff re -opened the Public Hearing. There being no testimony offered, M/Huff closed the Public Hearing. Moved by MPT/Herrera, seconded by C/Ansari to adopt Resolution No. 2001- 57 vacating a portion of Hawkwood Road within Lot 28 of Tract 47850 of the Crystal Ridge Estates. Motion carried 4-0-1 by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, O'Connor, MPT/Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSTAIN: COUNCIL MEMBERS - Chang OLD BUSINESS: 8.1 APPROVAL OF RESIDENTIAL CENTERLINE STRIPING DETERMINATION POLICY. There was no one present who wished to speak on this matter. M/Huff recommended that the last paragraph on Page 1 — "centerlines are ordinarily not needed on local residential streets" be moved to within the General Policy and combined with the first paragraph on Page 1 so that the first paragraph reads: "Centerlines are ordinarily not needed on residential streets. Nonetheless, centerline striping on local residential streets may be approved when determined to address unusual vehicular traffic concerns according to the criteria set forth in this policy." Moved by M/Huff, seconded by C/Chang to approve the policy as amended by M/Huff. Motion carried 5-0 by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/ Herrera, M/Huff NOES: COUNCIL MEMBERS — None OCTOBER 2, 2001 PAGE 5 CITY COUNCIL ABSENT: COUNCIL MEMBERS - None 9. NEW BUSINESS: 9.1 PROPOSED VETERAN'S DAY CELEBRATION (SUNDAY, NOVEMBER 11, 2001) — As a result of the events of September 11, 2001, members of the public have requested that the City schedule a celebration to honor the heroes of our country in a manner that brings the community together. Tom Ortiz suggested the option of having the Chamber coordinate the event with sponsors for each veteran. Further, he would like the City to use the D.B. High School band. He was not in favor of using City reserve funds for an event such as this. Martha Bruske liked the idea but if it can't be done well it should not be done. She asked how staff knows how many veterans are in the City? She said that Veterans' Day is a somber event and she would be concerned about an event that included booths, etc. Further, she did not support the use of fireworks. Edda Gahm supported a Veterans' Day event. She trusted CSD/Rose to put together an appropriate package and believed it was important to start small and hold the event at Sycamore Canyon Park. She did not mind use of General Funds for such an event at this time in America's history. C/Ansari supported option #2 and the use of surplus recreational budget monies. She thanked staff for their presentation. MPT/Herrera supported scheduling an event and believed that fireworks would not be appropriate. She would like as many veterans as possible to participate and favored option #2. C/O'Connor supported option #1 with some modification because she was concerned about the impact on the residents in the Pantera Park area. C/Chang supported a dignified and solemn City -sponsored ceremony for veterans and residents without fireworks and without military vehicles. He favored a donation of surplus funds to the victims of the World Trade Center attacks. M/Huff believed it would be difficult to schedule the D.B.H.S. band during this busy time of the year. C/O'Connor moved, M/Huff seconded to approve a blend of Options #1 and 2 with emphasis on Option #1, the addition of strolling uniformed actors and some of the military equipment. Motion carried by the following Roll Call vote: OCTOBER 2, 2001 PAGE 6 CITY COUNCIL AYES: COUNCIL MEMBERS - Ansari, O'Connor, MPT/Herrera, M/Huff NOES: COUNCIL MEMBERS - Chang ABSENT: COUNCIL MEMBERS - None C/Chang said he is not against having an event that costs $6,000 or less. He simply did not agree with the City spending between $10,000 an $16,000. 10. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: C/Chang thanked residents for sharing their concerns with him during the past couple of weeks. Some of the concerns expressed include: trees should be trimmed and cut back; in some areas of D.B., large trunks are causing pavement cracking; certain left turn signals are too short and there is speeding on City streets. C/Ansari spoke about the outpouring of concern and outreach to ethnic groups within the community since the September 11 World Trade Center tragedy. She announced that Solid Waste Board hearings will be held on October 23 and 24. She attended a Contract Cities meeting at Sutton Place in Newport Beach recently. She wished everyone peace and love of family and life. C/O'Connor stated that on September 19, she and MPT/Herrera attended the Contract Cities fire department activities. On September 20, she attended the shopping center tour. Also on September 20, she attended the DBCF meeting. On September 21, she and C/Ansari attended the Chamber's Eggs & Issues Breakfast during which Assembly Member Pacheco spoke. That evening she and C/Chang attended the Friends of the Library dinner wherein volunteers were thanked. On September 29, she and C/Ansari attended the Walnut Valley Kiwanis installation dinner. She wished her daughter Sarah a happy 18th birthday. She encouraged both of her daughters to vote in the upcoming election. She wished her husband a happy 215` wedding anniversary. She wished a speedy recovery to Brandon St. Amant, son of Mark St. Amant, who was seriously injured while riding his motorcycle when a truck turned in front of him. "All Americans became victims on September 11 and we must support all Americans, regardless of origin and belief." MPT/Herrera said that people may contribute to the victims of the September 11 tragedy by making a $5 donation toward the purchase of a bumper sticker at City Hall. With limited information and a small window of opportunity, Council adopted a resolution to form a municipal utility on September 4. The State legislature passed an amendment setting the deadline of September 6. She congratulated the Council Members for their courage and foresight in adopting the resolution. The State Lanterman Community Advisory Committee meeting, scheduled for September 11, was postponed until Thursday, October 25. The meeting will be held in the conference room at the Lanterman facility. The Lanterman City Monitoring Committee meeting will be held on October 29. M/Huff asked that staff determine the date for the sanitation district's electronic hazardous waste pickup and broadcast it on Channel 17. He believed the Veterans' Day event planned this evening should be held annually and that long-range planning should incorporate some of the items suggested by C/Chang and Mr. Ortiz. OCTOBER 2, 2001 PAGE 7 CITY COUNCIL ons. He He requested establishment of boxnts this evto en ng.ve ed Cross Today hedreturnled from a appreciated Mr. Hennessee s comments transportation conference in Philadelphia s neerep ds to get back to daily resentative of Foothill business is lear that this nation, in spite of its feelings, because a lack of participation can adversely art freedom land claps a to omy allowing terrorists to succeed in their efforts to 11. ADJOURNMENT: There being no further business to conduct, M/Huff adjourned the meeting at 8:40 p.m. LYNDA BURGESS, City Clerk ATTEST: Robert S. Huff, Mayor t MINUTES OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE PLANNING COMMISSION AUGUST 14, 2001 CALL TO ORDER: &.2 Chairman Zirbes called the meeting to order at 7:10 p.m. in the South Coast Air Quality Management Auditorium, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Kuo. 1. ROLL CALL: Present: Chairman Bob Zirbes, Vice Chairman Joe Ruzicka, and Commissioners George Kuo, and Steve Tye. Commissioner Steve Nelson was excused. Also Present: James DeStefano, Deputy City Manager; Linda Smith, Development Services Assistant; Bob Rose, Community Services Director; Gary Olivas, Recreation Superintendent; Sara West, Athletics Specialist, and Stella Marquez, Administrative Secretary. 2. MATTERS FROM THE AUDIENCEIPUBLIC COMMENTS: None offered. 3. APPROVAL OF AGENDA: Chair/Zirbes requested that Item 8.1 be discussed prior to New Business. 4. CONSENT CALENDAR: 4.1 Minutes of the Regular Meeting of July 24, 2001. VC/Ruzicka moved, C/Kuo seconded, to approve the minutes for the regular July 10, 2001, meeting as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: 5. OLD BUSINESS: None VC/Ruzicka, Kuo, Tye, Chair/Zirbes None Nelson ;r 4. AUGUST 14, 2001 PAGE 2 PLANNING COMMISSION 8. PUBLIC HEARING: 8.1 Conditional Use Permit No. 94-04(2) (pursuant to Code Section 22.66.060 -Changes to an approved Project) is a request to modify a project approved by the Planning Commission on March 13, 1995, which allowed the construction of Pantera Park. The modification request would change the existing time schedule for operating the ball field lights. Current schedule: Sunday through Thursday - Sunset to 8:00 p.m. and Friday through Saturday - Sunset to 9:00 p.m. Proposed Schedule: Daily except Wednesday - Sunset to 9:00 p.m. and Wednesday - Sunset to 10:00 p.m. The proposed schedule is temporary until the renovation of Peterson Park turf areas are completed. If approved, the temporary schedule will commence in mid-August and conclude by December 31, 2001. PROJECT ADDRESS: 738 Pantera Drive Diamond Bar, CA 91765 PROPERTY OWNER/ City of Diamond Bar APPLICANT: 21825 E. Copley Drive Diamond Bar, CA 91765 VC/Ruzicka said he hopes that when this CUP is approved, all of the sports organizations that use the Pantera Park field take an aggressive stand to make certain that the attendees are considerate of the neighborhood. Chair/Zirbes opened the public hearing. There being no one present who wished to speak on this matter, Chair/Zirbes closed the public hearing. C/Tye stated he is concerned about traffic at the park and he does not believe that lighting the park will alleviate this problem. He asked what input has been offered to Ms. Gill. CSD/Rose said he spoke with Gloria Gill about this issue. The primary concern is that some people who attend the facility park on the street, rather than use the parking lot, which offers easier access to the ball fields. Since this prompts a transportation issue, it needs to be address with parking restrictions in that area. C/Tye asked if direction could be given to the sports organizations to use the parking lot. CSD/Rose responded that the Planning Commission may wish to make the request a condition of this approval. C/Kuo expressed concern about the adult softball members remaining in the park after 11:00 P.M. U AUGUST 14, 2001 PAGE 3 PLANNING COMMISSION CSD/Rose indicated to C/Kuo that the City's municipal code states that parks with lighted facilities close at 10:00 p.m. Staff could request that the Sheriff's Department conduct a drive-through at about 10:00 p.m. to make certain individuals vacate the facility. VC/Ruzicka moved to approve Conditional Use Permit No. 94-04(2) with the following provision: That the sports organizations that use Pantera Park have board members on regular tour duty around the park to note improperly parked vehicles, get the license numbers, and immediately request that the vehicle be moved by announcing same over the loud speaker system. Motion died for lack of a second. C/Tye moved, Chair/Zirbes seconded, to approve Conditional Use Permit No. 94-04(2) with the condition that staff provide flyers containing strong language regarding the use of the parking lot facilities and consideration of the surrounding neighborhoods during the use of the practice field and/or ball field on Wednesday night. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Kuo, Tye, VC/Ruzicka, Chair/Zirbes NOES: COMMISSIONERS: None ABSENT: COMIVIISSIONERS: Nelson 6. NEW BUSINESS: 6.1 Standards Requiring the Installation of Front Yard Landscaping within Residential Zones: DCM/DeStefano presented staff's report. Staff recommends that the Planning Commission discuss the attached information and direct staff appropriately. Chair/Zirbes proposed that the Commission consider modifying the existing property maintenance standards for residential properties to include landscaping requirements such as those contained in the property maintenance standards for the City of Arcadia to wit: "Yards and setback areas shall be landscaped with lawn, trees, shrubs, or other plant materials, and shall be permanently maintained in a neat and orderly manner. Pedestrian walkways and vehicular access ways shall not occupy more than (insert the current Diamond Bar standards) of the required front yard." Further, with respect to landscape maintenance, include the standards incorporated by the City of Upland as stated in Paragraph (g) in its entirety with the following amendment: Change "single family" to "residential" in line 3. C/Tye asked what happens when property owners do not comply with the property maintenance standards. DCM/DeStefano said that missing from Diamond Bar's standards is "shall be landscaped" as stated in Arcadia's standards. If front yards are not landscaped and held to defined 111 AUGUST 14, 2001 PAGE 4 PLANNING COMMISSION standards, the City's citation process would kick in. In addition, the legal non -conforming residences could be directed to become conforming within a specified period of time such as one year. The specified needs to provide a reasonable notification period for compliance. Chair/Zirbes moved, VC/Ruzicka seconded, to direct staff to present draft landscape and maintenance standards for the Commission's consideration in accordance_ with tonight's discussion. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Kuo, Tye, VC/Ruzicka, Chair/Zirbes NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None 7. CONTINUED PUBLIC HEARINGS: None 9. PLANNING COMMISSION COMMENTS: 10. INFORMATIONAL ITEMS: 10.1 Public Hearing dates for future projects. As detailed in the agenda. 11. SCHEDULE OF FUTURE EVENTS: As listed in the Agenda. ADJOURNMENT: There being no further business to come before the Planning Commission, Chairman Zirbes adjourned the meeting at 7:54 p.m. Respectfully Suolnitted, Jam DeStefan Deputy City Manager Attest: Chairman a CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.D. 21865 E. Copley Drive AUGUST 23, 2001 CALL TO ORDER: Chairman Hull called the meeting to order at 7:03 p.m. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Chairman Hull. ROLL CALL: Present: Chairman Hull, Vice Chairman St. Amant, and Commissioners Anis, Finnerty and Torres. Staff: Bob Rose, Director of Community Services; Gary Olivas, Recreation Superintendent; and Marsha Roa, Community Services Assistant. MATTERS FROM THE AUDIENCE: None Offered. 1. CONSENT CALENDAR: VC/Torres moved, C/Finnerty seconded, to approve the consent calendar as recorded: 1.1 Minutes of July 26, 2001 Regular Meeting of the Parks & Recreation Commission as presented with Chair/Hull abstaining. 2. INFORMATIONAL ITEMS: 2.1 Recreation Program Update. RS/Olivas reported on the following items: 1. Youth Baseball 2. Adult Basketball 3. Adult Volleyball 4. Adult Softball 5. Community Recreation Guide 6. Contract Classes 7. Youth Programs 8. Teen Programs 9. Teen Excursions 10. Teen Special Events 11. Teen Program Promotions 12. Special Events 13. Adult Excursions AUGUST 23, 2001 PAGE 2 PARKS & REC COMMISSION 2.2 Diamond Bar Community Foundation Update - Report by C/Finnerty. The Foundation met last Thursday evening. Members agreed to donate up to $800 toward the purchase of a ping pong table for the City's table tennis project. The Foundation is seeking input from the City Council with respect to pursuit of goals and objectives. Carol Dennis, Minutes Secretary for the City and Foundation, offered a contribution of $200 toward the purchase of the Foundation's banner. Andrew Wong accepted the position of Chairman of the Foundation upon resignation of Daniel Oaxaca. Allen Wilson is the new Vice Chairman. 2.3 Capital Improvement Program - Report by CSD/Rose a. Peterson Park Drainage Correction Staff will meet with Walnut Valley Water District on Monday, August 27 to determine the location of the water meter. Upon submission of the documents by the contractor to meet contract requirements, a pre= construction meeting will be scheduled. Staff is scheduling temporary ballfield assignments at Peterson Park until the project commences. b. Community/Senior Center Design Process CSD/Rose presented to the Commissioners, copies of the plans recently presented to the City Council by the contract architect. The project is moving into the design development phase, the time when decisions are made about the types of materials and elements that will be included in the building. CSD/Rose pointed out the design modifications. 2.4 Parks Report. Following is a schedule of the next series of park visits: DATE PARK COMMISSIONER 9/21/01 Summitridge — 8:00 a.m. Hull 9/21/01 Paul C. Grow — Hull TBD Pantera - Torres 9/24/01 Sycamore Canyon* Anis 10/8/01 Peterson Anis TBD Ronald Reagan Finnerty TBD Starshine Finnerty 9/17/01 Maple Hill — 9:00 a.m. St. Amant 9/17/01 Heritage St. Amant TBD All Mini Parks Finnerty Chair/Hull asked if his comments regarding the Riparian Habitat at Sycamore Canyon Park had been communicated to Council. CSD/Rose responded that Council Members have repeatedly requested that some action be taken. AUGUST 23, 2001 PAGE 3 PARKS & REC COMMISSION CM/Lowry recently issued an edict that the matter needs to be taken care of expeditiously. C/Finnerty asked if staff has pursued the construction of basketball courts at smaller parks. CSD/Rose said he believes that putting basketball onto mini -parks in residential neighborhoods will drastically change the characteristic of the mini -park. Staff has not moved forward on this issue. 3. OLD BUSINESS: 3.1 3.2 Proposed Table Tennis Program. — Report by CS/Olivas. CSD/Rose stated that in order to run the program for the balance of the year beginning October 9, staffing would cost $3,000, table $3,600 for a total of approximately $6,600 through June 30, 2002. VC/St. Amant asked if staff considered charging a fee to make this program self-sustaining. CS/Olivas responded that membership clubs charge fees. However, city -owned facilities such as the one in West Covina are free. The Ad -Hoc Committee discussed offering contract classes for table tennis. There was no one present who wished to speak on this matter. C/Finnerty moved, C/Anis seconded to recommend to the City Council that the Table Tennis Program commence on October 9, 2001, with the Council approving funding on an as -needed basis. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS - NOES: COMMISSIONERS ABSENT: COMMISSIONERS Anis, Finnerty, Torres, VC/St. Amant, Chair/Hull None None Discussion of Youth Sports Programs/Non Profit Sports Program: Chair/Hull said he would like to serve on an ad-hoc committee. Adverse events occurring at sports events in other communities necessitate action with respect to training for coaches and parents. Due to the seriousness of this matter, it would be advisable to involve community members and board members from local sports organizations. VC/St. Amant and C/Torres volunteered to serve on the ad-hoc committee. Chair/Hull and C/Torres will serve on the ad-hoc committee, hold an initial discussion, and then open the discussion to the public in the form of a AUGUST 23, 2001 PAGE 4 PARKS & REC COMMISSION workshop. CSD/Rose referred to kid zone handout that talks about positive coaching alliance and refers to Web site www.postivecoach.or . He also referred to San Juan Capistrano's adoption of a code of ethics for park attendees and event spectators. The ad-hoc committee agreed to meet Thursday, September 6, 8:30 a.m. at City Hall. 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: C/Finnerty reported her concerns about the science camp experience she and her grandson had about a week ago. She asked for assurance that this was an isolated incident. The instructor was late for every class and spent the first 15 to 20 minutes doing bookkeeping chores. The instructor never introduced herself, there was never an agenda presented for daily events. The replacement instructor on Thursday arrived at 10:00 a.m. C/Finnerty was told to pick up her grandson at 1:00 p.m. When she arrived at 12:50 p.m. the kids had been waiting for some time. She was admonished by her grandson for being late. On Friday, the instructor was on time. However, he did not introduce himself nor did he provide any instructional materials. During three hours the students made silly putty and mostly played on the playground. She arrived to pick up her grandson at 11:35 to find the kids playing on the playground and the instructor packed up to leave. At 11:50 the instructor called the students back to the picnic bench to wait for parents' arrival. The T-shirt was probably the best thing they received for $20 worth of materials. On the first day there was no one giving directions to where the class would be held. One parent left to see if the class was at Peterson Park because no one present knew about the class. The class was $105 with a $20 charge for materials. The prior week her 9 year old grandson attended science camp at Cal Poly from 8:30 a.m. to 3:30 p.m. The program included lunch, snacks, agendas and all kinds of projects. The cost was $200. C/Anis attended today's City Birthday Party subcommittee meeting. Next year's theme will be "Day of Magic." The next meeting is slated for Thursday, September 27 at 9:30 a.m. at City Hall. She has been taking one of the on-line classes offered by the City. The instruction is good and she is enjoying the class. She joined the D.B. Breakfast Lions Club. She will be inducted on Monday, September 10. The Lions Club is currently conducting a fund-raising event. Proceeds are designated for a historical plaque for the windmill in the Ralph's Center. She thoroughly enjoyed last night's concert, the best of the summer. VC/St. Amant reiterated his concerns about tennis court use. He would like for the City to pursue acquisition of parcels for use as mini -parks. He pointed out possible locations such as Washington/Lincoln, Leyland, Clear Creek Canyon — both ends, and at about 1800 Diamond Bar Boulevard. He received word that the special projects deputies arrested a registered sex -offender in Sycamore Canyon Park Monday evening. He asked for consideration of increasing patrol of secluded areas. He stated that last night's concert was probably the best of the year. I AUGUST 23, 2001 PAGE 5 PARKS & REC COMMISSION Chair/Hull reported that last Wednesday the City Council attended a special function. He was asked to host a "Concerts in the Park." He was unable to attend last night's concert. ADJOURNMENT: C/Finnerty moved, C/Torres seconded, to adjourn the meeting. There being no other business to come before the Commission, Chair/Hull adjourned the meeting at 8:48 p.m. Respectfully Submitted, /s/ Bob Rose Bob Rose Secretary Attest: s/ Jeff Hull Chairman Jeff Hull t CITY OF DIAMOND BAR INTEROFFICE MEMORANDUM TO: Mayor Huff and City Councilmember O'Connor FROM: Linda G. Magnuson, Finance Director �,rr' SUBJECT: Voucher Register, October 16, 2001 DATE: October 10, 2001 Attached is the Voucher Register dated October 10, 2001. As requested, the Finance Department is submitting the voucher register for the Finance Committee's review and approval prior to its entry on the Consent Calendar. The checks will be produced after any recommendations and the final approval is received. Please review and sign the attached. CITY OF DIAMOND BAR VOUCHER REGISTER APPROVAL The attached listing of vouchers dated OCTOBER 16, 2001 have been reviewed, approved, and recommended for payment. Payments are hereby allowed from the following funds in these amounts FUND DESCRIPTION PF0EPAID VOUCHERS TOTAL V01 GENERAL FUND 144,058.79 277,503.20 421,561.99 010 LIBRARY SERVICES .V0 12.09 12.09 C) 11 COM QRGANIZATION SUPPORT .00 300.00 300.00 1.1.2 PRO!"' A - TRANSIT FUND .00 8,411.73 8,411.73 115 INTEGRATED WASTE MGT FUND .00 20,191.64 20 191.64 118 AIR QLTY IMPR FD <AB2766) .00 283.39 `283.39 125 COM DEV BLK GRANT FUND .00 5,-n,,99.00 5 399.O0 126 CITIZENS OPT -PUBLIC SFTY .00 2,130.26 2,130.2,-'.138 LLAD #38 FUND .00 2,699.67 2`699.67 l39 LL��D 039 FUND .00 234.88 `234.88 141 MAD #41 FUND .00 3,258.59 3,258.59 250 CAPITAL IMPROV/PROJ FUND .08 19,811.15 19`811.15 530 COMPUTER REPLACEMENT FUND .00 4,076.46 4`076.46 REPORT FOR ALL FUNDS �----- 144,058.79 344,312.06 488,370.85 APPROVED BY: eff if Robert 3, Huff 1:1 Huff rietvort Finance Director Mayor c+`/ manager ^' Councilmember • i RUQ DAA: 10/11/001 10:51:0 VOUCHER REGISTER PAGE: I DUE THRU., 10116112,00i PREPAID F1, Di'SECT-ACCT-FROUECT-ACCT PO 1 INVOICESCRIPTIO, ''IE � "` AMOU":T HATE CHECK AARF 0015.350-453300-- IIRIVING CLASS -9/19,1 110.00 10/16,121001 50962'' TOTAL PREPAIDS 110,011 TOTAL VOUCHERS .00 TOTAL DIUE VENDOR 110.00 SUSAN ADAM'0 i?{)1-=:4? :-- 4c{s7^ RECREATION REFaUN TOTAL PREPAID ,00 - TOTAL VOUCF EFS 20. 00 TOTAL DIUE ':%EN"GR REGI" y AIIDAM 001 -1 780-- n 4-;500 DEC ATION REI M ::5.0 IDiML PREPAIDS ,00 TOTAL VOUChE�;; 35,00 TOTAL DUE VENDOR0 'J. 0 ADAPT CO!+fitLTItvG INC 115551:-41400-- 11540 1837B PROMO ITEM6-RECYCLING 1,907,05 1155515-41400-- 1154D 241B PROMO ITEMS -RECYCLING 1016.22 TOTAL PREPAIDS 00 TOTAL VOUCHERS 1,503,'7 TOTAL DUE VENDOR 1 5{!3,27 ADELPHIA 0014010-422136-- 00.9 .t O-`-'/25 CABLE MODEM-HERRERA95 19., TOTAL PREPAIDS .00 TOTAL VOUCHERS 19,95 TOT, AI DUE .ENITOR 19.95 DO 2271 i Y AE OOl 3473:-- 45Cy315 RECREATION REFUND 16.00 TOTAL FREPAIEDS .00 TOTAL VCJCHERS 16,00 TOTAL DUE VENDOR 16,00 YESE.IA ALDRETE 0015350-45305-- VDLUNTEEN—BUMMER 01 50.00 5 0950 TOTAL PREPAIDS 50.00 TOTAL VOUCHERS r TOTAL DUE VENDOR 50.00: JOHNNY ALLEN 00 5"ZO-4r300--Ii2v +S 4 CO°!TRACT CLASS -FALL 01 690.60 TOTAL PREPAIIIS .00 TOTAL VOUCHER= 690.60 TOTAL TRUE VENDOR 69,.).60 ALPERT'S PRINTING IMIC 0014095-422111--1122196 11.. • r. 243442 FRE -PRESS ';'CS -BUS CARDS ;:�., ht TOTAL PREPAIDS ,no TOTAL VOUCHERS F 26.60 TOTAL DUE VENDOR 26.60 CITY OF DIAMOND BAR 1 RUt? DAD 10/11/2001 f<<•51•13 VOUCHER REGISTER PAGE; DUE THRU. 1x'/15/2001 PREPAID FijtID/SECT-ACCT-FROLECT-ACCT FO INVOICE DESCRIPTION p.m. dT DATE CHECK APiERICAN CLASS?C SANITATION 0111 34'1--42f"Yl-- F"r:`TELS-b/i8-9/14 LCRI?EER 145.60 c•-. «5=4r-;'n.1-2f1,.,_3312' -- `�f:3 1f52f 38680.38680.rhTl<LS-if/f_-fi'/fi �GSD<:� 145.60 0;:15340, -42130-- 11521 386Z22 FRTC+LS-9/12- IOil 1 FAyiERF ,?.7"n 534.7 PRTELS-9,1:5-14/112 IO R EER v 677 40 1-{115342'-42f30-- 11`121 35778; FFTE?LS-8!8-0/4 LORFEER 94a40 0015340-4213:10— 1152'1-26 FiJEt;LS-9,`5-1A LORFEE. 244.96 00 E'i�U::Gi in -:1f3• s -- '=. LTA!E t,FEK MIT, 8;'31-_ . _'_ At?ERiCAtI Z:IUB, TC W�r-;S ASSOCIATION 001-5:10-42340-- CON T I!'SH�'-ILASi!�/uAr:C:A 1L f 10/16,12001 509"S6 ...: �'- JAN-DEC /i• FE-SI/DUES-1) 1-u.L aJc TOTAL FREt AIISiitt c2' .00 TOTAL VOUCHERS :41.25 TOTAL DUE VENDOR 30i.2 AEIERICAN SOCIETY OF CIVIL E;ICINEERS cIt'f55 .! U-TEV<3_} rM FECL_ Af- CC 011-1) LIU 218.00 TOTAL FREFAIDS 100 TOTAL VOUCHERS -2118.00 TOTAL DUE VENDOR 2I11:1.00 ART CHINA CO (rtAMERICANA SItI °-i 1-5_ t4f 1f-__ f I i o. r 2*3 88 GEN GOVT/M.—UG 5.95 TOTAL FREEAIDS D TOTAL VOUCHEF,S 5.95 TOTAL DUE VENDOR 5,95 ,2'i � ;I nt.MF T1wcGNP_ :-n: �" GF..uUG1, .•..T:_!•i ..�.3•. 1142v0 17248 ERL}SVCS-TONER 213.713 13.7l3Cf4001-422. `K40010-422, 7463 PROF ki CS- 3TNER 533,09 TOTAL FREFAIDS .02' TOTAL VOUCHERS ;4u, $2 TOTAL DUE `JENDOR 746. M RIPAL nt nnU, _3 000— VOLUNI TEEN-SUk1ti:.',-ni 011 85.00 10 116/2001 509,48 TOTAL r' ,EN: lice DS A y •lfJ� �0 TOTAL VGUM RS .-yn TOTAL DUE VENDOR ROWAN ANDERSON 44964i:ivRtt'TlOti REFUND 23.1-10 TOTAL `RE°AIDS TOTAL VOUCHERS 00 TOTAL AL DUE VENDOR f Q. o 4 CIT'1 OF DIAMOND BAR FUid DATE: 10/11/2001 10:51:03 VOUCHER REGISTER PAGE; C DUE THRU: 10/1612001 PREPAID FU'IDI!SECT-ArCCT-PFGJEC'T-^r,CCT PG # IN,VnICE DESCRIPTION AMOUNT DATE CHECK: AOC ACCOUNTANTS OVERLOADS 0014050-44000-- 113'29 1696"e2 TEMP SVCS-W/E 9/9/461 612.00 0014050-44000-- 11:.29 178111 TEMP SVCS-W/E 9/16/01 748.00 0014050-44000-- 11329 178111 TEMP Si1C5-W/E 9123/01 612.O0 4015514-44000-- 11359 TOTAL PFEPAIDS TEPP StzCS_W/E x/5/01 ,00 001 510-446?00-- 1135 TOTAL VOUCHERS TE'M SVCS-W1E 415101 j ?72,00 t0 O" 44..3-•:3 - ;31551 1- [ OEF - 113 TOTAL DUE VENEFOR TEMP JC W,t i8r03 1,972.00 APPLEONE EMPLOYMENT SERVICES 4171404? -440 0-- 11 72 CA -4:9116.1 TEMF'•SVCS-W/E 9/22/01 519,6.0E x.414040-440!0;3-- 11.72 CA -4087656 TEMP SVD-'S-W/E `a/15/X31 519.80 0115.510-44000-- 11359 CA -4376048 TEMP SVCS-W/E 8/25/01 739.61 4015514-44000-- 11359 CA_407?4;1 TEPP StzCS_W/E x/5/01 73tT.54 001 510-446?00-- 1135 CA -403L TE'M SVCS-W1E 415101 4;.4.4" t0 O" 44..3-•:3 - ;31551 1- [ OEF - 113 CA-40K2811 TEMP JC W,t i8r03 598.95 0015510-44000-- ?'t=135 CA -406%92' TEMP TEM-n,CS_ CL '?;'12;'11 7::6.OE: 0015510-44001-- 11515 CA -4186211 TEMP SVCS-W/E 9/15/01 291.60 TOTAL PREF'AIDS .00 TOTAL VOUCHERS 4,560.30 TOTAL DUE VENDOR 4,560.34 AT&T 00140595_4 125-- ; 3965669-9/9 r 7158 0501271582,8001 -LONG DISI 111.55 0014040-42125-- 860-2-'489-9/7 0580.5,193250011 -LONG DIST 44.87 1-rr_Fr'j_-.92125 - t:_ =J � C'6038 ,1-9/1' 05,06676262001 -LONG DIST 34.40 v014090-42115-- 40,65685-9/7 05'5669:2-i72001^LONG DIST 53.05 .x.114,5_F-L;-2j-1 -- ��rLc; :�.� V��G4-J-9/16: 050121425"r`0'-LONA• DIET 3.17 .°_ On 114090-4221-215- 9: 65; 1 ' 14 .i. 02 ..L3-J,5001-LON DIST ^ Li.47 00 4095-4 1�5 -- 7 7 41_,7--°;'10 15111414.;7 -:7 -LONG LIST 4 84. 19 TOTAL PF;EPAIDS .00 IOTA VULf;.,H RE 357.70 TOTAL IS? �E 'VENDOR 357.70 t T1T w" LEI ES, `Fy"CC "M '415-41125-^'_ 12'72444 -SEP CELL CHRGS-:'1L pnT�,i PATROL 2=` z Jti� �E�l1 g.E-�'`1-A7,i -_ - 129721 -44 -SEP :,2444 -SEP CELL CHRGB-CM 28.13 00140,0AnI42212-_ 1297444 -SEP L'C7 1 i_ {.,FE.�'-GS-CifIDGEE EVAN 29.2 i27 ?d4-,_. CELL CH SS -JEEP' 18.57 0-4125-^ 1'9,2444 -SEP CELL 091,15 -GEN GO!.iT 24.76= 44 -SEP CELL C HiiRG'S -TAUS'E^ '27 F: ,, 13,,'2444-3E° CELL CPIRG,-SHtRTFF 2D 24.76, 001 r 15 -421':.5-' 1297'' ^4 -El ,X.EP CELL CHROC } L PATROL '24. 7 6 00114 -090 -421 5^ 12.72444 -SEP DELL rHRGS-TAURUS 24.76. TOTAL PREF'AIDS ;0 TOTAL VOUCHERS 230.26 TOTAL DUEVENDOR 1 iL�i1iS 230. 26 SEE REMOVERS 1415541-42210--1220 J 6} HORNET REMt1IVAL-DIST 41 115.00 TOTAL PREPAIDS .00 TOTAL VOUCHEF?,S 125.00 TOTAL DUEVENTUOR 25 CITY OF DIAMOND BAR RUN DATE: 10/11/2001 11:51:03 VOUCHER REGISTER WAGE: 4 DUE THRU: 10/16.12001 PREPAID PJND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK BEL EN CAC!1IO 001-34720-- 44900 RECREATION REFUND :7.00 TOTAL PREPAIDS ,00 TOTAL 'dOUCHERS :j7,p TOTAL DUE VENDOR ^7 , i;0 BRITTAMY BETA�ICOURT 0015 `t? -45_x00-- .EE_r-SU MEh i, 85 .00 10f16.'1')001 50949 �L TOTAL PREPAIDS r- .00 - TOTAL VOUCHERS .00 TOTAL DUE VENDOR 85,00 JOHN E BISHOP c1U15 50-450 ?it-` 11258 CONTRACT CLASS -FALL 01 462,00 TOTAL PREPAIL?S ,0; TOTAL VOUC ERS 462,00 TOTAL DUE 462.00 'BOISE CASCADE OFFICE PRODUCTS i,1.. t,_,r-., 5,_;4 SUPPLIES -GENERAL -CREDIT -L,'•'<.48 56- 19 SUPPLIES-GEIERAL 1521.46 K27 5 S-PrL1E RECREATION 15.73 Ary- rf182Q74 SUP -MES -RECREATION 48.95 653.5-8;4 SUPPLIES -CITY CLRlV.-CREDlT {?015::5::-412.::0__ 545555 SUPPLIES-RECREATIOty 78.24 i'M1CC t b 61.J 55 SUPPLIES-FINANCE37.99 564514 SUPPLIES -CITY CLERK 142.53 525 77, SUPPLIES-P,E_REATION 4;; ,_, .ice. . .. 0014090-41' 00-- 4£;58 4 6UPPLIES , -GEP:ERAL x8,25 oo1401,10-41.20v-- 5955 ` SUPPLIES -GENERAL 9. 06 0014U4;j-4i20r- 485�47 SUPPLIES -GENERAL -CREDIT -45.4: 1 �1 0 3775,?"; SUPPL IES -GENERAL ^2 0415510-412".10 - 466172 SUPPLIES -PUB 4vf;S 5. 1=.,82 00 141"` • 60_:.::1 SJF`PLIEj-GE'EPAL "•fes^ -- 1.? -41- 342594 SUPPLIES-PLB i1 :S 2 a0 a 011,114030-4120-01-- sC:�523".i � : :° _ _ SJPPLIES--C* ITY FIANAGER4°, 0v TOTAL F'O,EPATOS ,00 r. G . A,_ r .,.,.,LIERS :.Ji a i1 TOTAL D!!E VEND OR 53°.21 iERESITA RiA 001-X3002-- 51762 RF1vD PK DEF-SM"1TRDG Pl--: 50,00 TOTAL PREPHIDS Din TOTAL VOUCHERS 50,00 TOTAL DUE VENDOR 50.00 MOSA H BORUAH 0015350-45300-- 11,1254 CONTRACT CLASS -FALL 01 27, a,01 TOTAL PREPAIDS .00 TOTAL VOUCHERS 2.7:x.00 TOTAL DUE VENDOR CITY OF DIAMOND BAR RCiN DATE 10/11/2001 10:51:03 VOUCHR'' REGISTERSE; _ F'A3� _ DUE THRU: 10/16/2001 PREPAID FUND/SECT-ACCT-PRC1L,'ECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK KEVIN WOOD 001?:190 2:2 - -? 5- 120601 DEP/HOLIDAY EVENT 12;61/01 150.00 TOTAL PREF:AIDS .001 TOTAL VOUCHERS 150.00 TOTAL DUE VENDOR +5101 ,00 LYNDA BURGESS 0014040-42==40- REiCiB-TLNC CLEF`K. APP 150,tll TOTAL PREF'AIDS .00 TOTAL ',100C.HERS 1503,00 TOTAL DUE VENDOR 150.00 CALVARY CHAPEL/GOLDEN SPRINGS DRIVE Vc REPLACE C}#48157 -DEP RFND 100.00 TOTAL PREPAID5 ,00 TOTAL VOUCHERS 100.00 TOTAL DUE VENDOR 100. (N) LAURYL CAMPBELL 00153501-45010--0- JDLUNTECN-C MMER 01 85,00 50':2 TOTAL PREPAIDS 85.00 TOTAL OUCNEr- RS .00 TOTAL DUE�)FNDOR 85.01 [[,, }� [[ GRACuE CAsf R0 001- 2--- 5i'"viC RFND DEF-c;;MMI i PF 3 .�,a•r.TRIB�E 50.00 TOTAL PREFFAIDS loci TOTAL VOUCHERS 50.00 TOTAL DUE VENDOR 5101,0 Cu -IS C -PA 15 =r •rau i Com:,--� C.•-yt 010; VOL UNTEEN-SUMMER 01 95.00 10/16/20001 5+7951 TOTAL PREPA ID9 95.00 TOTAL VOUCHERS .00 TOTAL DUE VENDER 95.010 CHARLES ABBOTT AS851-;CIATES INC 821 26: INuPECTION-EN-96-157 8114.1- 3 10,10;1==�+ 4=r,~, :._ 51 ,2L--- 11.,.3•,6, 836.2 PROF -SVCS -PLAN CHECK 127.50 0015-510-45'227-- ill38 , 388 PROF.S;CS - INSPECTION 12-1.50 it:J105+i-hJ2=1_ 11 rv �i PLAN CHECK ."Zi?rVi 0015510-45223-- 18119' FLAN CHECK:. -PO 9779 150.35 � =cc j cr,�.ry 001.551-4. iM-- 111,ii 838= F`F1t3F.LVCJ - PLAN CHEC=•'.. 5;.^•.,.,1 001-23012-- r: �'�` INSPECT II]r'1-Eri-9?-6r.� 4,r-S.f`i�4 1 "045'8= _', ��+__ f'. .=M_� itis 1 ..J? 838 ,>.J.;6, r', -PLAN CHECK 1 127.501 i, i5Si0�-?5227- •'' - 1137:: ss_90 CONTRACT SVCS -INSPECTION, 85.Or' 0015551 -?552 ,3-_ 111•.31 7 � N 3 L��l`� (�aliF, JYvJ - 1�iL�ll{ 5130.511 ::: 27 � 3 127.50' 3',1 CCC C-�e� 0015,551 �45i23-- J 112s"t4 01 .•JB- PROF,SVCS - PLA#,; CHECK 216.60�. -MM10-45- 11169 iv9 PROF-MCS-INSPECTIDN 2Lr.0r� �V 0114` 10 -?4227-- 1078:4 PROF.S:'uS-IP1SrECTI,.1a 8301 1" ION411.50 rj15510-?�2� -- i(1892:1.8392 PRGF.SVCS - INSPECTION "=00 ryi oti. 51011 510-452227-- 111688 8391 PROF.SVCE-iNSPECITOJN 297.50 TOTAL PREPAIDS 00 TOTAL VOUCHERS 3,469.83 TOTAL DUE VENDOR 3,469.83 5 • CITYOF DIAMOND BAR RUN! DATE: 10/11/2001 10:51;03 VOUCHER REGISTER FADE; 6 DUE THRU; 10/16/2001 FUND/LoECT-ACC T-PRDJEC T -ACCT PG #r` INVOICE DESCRIPTION PREPAID AMOUNT DATE CHECK CHOICE ADVERTISING 1155515=41400-- 115116 4i4 PROMO IT, -Em HIGHLTR 640.6 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 640.60 TOTAL DUE VENDOR 640.60 N AS Ci,aTn� CORPORATION 0015310-42130-- 1127.x 150429797 UNFRM RNTL--W E 9r'4 2? 62 0015310-4_'130-- +15,04,3172-8u i1 7{1 .UNdFRM RNsL-W%E 10/1 . is. 4? y TOTAL FRE°AIDS 00 TOTAL VOUCHERS 45.24 TOTAL DUE VENDOR $5.24 CI{,SIC RESOURCE GROUP LLC 0014095-44000-- 10759 9 � O'a1.,t,} 1 PROF,SVCS-JULY-ALG-SEPT 7,98'.:x.66 TOTAL PREPAIDS ,on TOTAL VOUCHERS 7,983.66 TOTAL DUE VENDOR 7983,66 CLOUT :_0{14010-4'-_ 2?-- MPREHP MTG-ANdSARI-9/27 16.00 10/16/2001 50963 TOTAL FFWPAIDS 16.00 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 16.00 SONIA JOLENE LAM SON-COLLINS 11283 CONTRACT CLASS -FALL 01 655.20 TOTAL PREPAIDS 00 TOTAL VOUCHERS 655.20 TOTAL DUE VENDOR 655.20 M^� L.L CE CIT'' MAINTENANCE COP";fi;" _.-: i1 2 ;• 7�`__ PAR;:., MAINT-HRTL COMM CTR 791,010 TOTAL PREPAIDS .00 TOTAL VOUCHERS 791.00 TOTAL DUE VENDOR 701.00 ji FM,EFCI=`_ I CD,-- & wECiRiTY SYSTEMS ci-no _:4=-4i 'moi'. 0— 43406 HRTG P1i: STORAGE ROOM LOCI: 585.51 TOTAL PREPAIDS 00 TOTAL VOUCHERS 585.51 TOTAL DUE VENDOR art. `1 J'. _� J CONVENIENT UPR & FIRST AID i -- 0015350 -42340 -- CPR CPR & FIRST AID TR WING TOTAL PREPAIDS .�}r} TO1t. AL VOUCHERS 85.00 TOTAL DUE VENDOR 385.00 COP`' -GRATE D14cI',E55 INTERIORS 00153,40-46250— 11424 12417 CHAIR CARTS/HERITAGE PK i,883.60 TOTAL PREPAIDS .00 TOTAL VOUCHERS Z,8831.60 TOTAL DUE VENDORon-, s CITY OF DIAMOND BAR RUN DATE: 10/11/2001 10:51:03 VOUCHER REGISTER PAGE: 7 DUE THRU; 10/16/2001 PREPAID pUND/SECT-Ar.'CT-PRQ-,EL'T-�HCET PO # INVOICE DESCRlP'TION AMOUKT DATE CHECK COUNTY OF PRANGE 001-21114— PP 19-20 SLBY 0TCHMT'DA-44-48-72 312,Y2 10/16/20V1 50972 TOTAL PREPAlOS 312.92 TOT� VOUCHERS ,00 TOTALDUE VENDOR 312.Y2 CF -RS 0015350-422315-- 003223 MBRSHP DUES -G OLlVAG lq0.0101 TOTAL PREPAIDS .00 TOTAL VOUCHERS 140.00 TOTAL DUE VENDOR 140.00 CalPERSCOWERENr E 00 0014050-42340— 102'2401L MA8NUSON-03 22-24 25V.VV 00140 -3* -42330— 10 -2401 T AREVALO-03 22-24 '250.00 TOTAL PREPAlUS .VV TOTAL VOUCHERS 500.00 TOTAL DUE VENDOR 500.019 DANONE WIAJERS OF NORTH AMERICA }NC VV14O9V-41200— 11367 8998459-61 WATER SUPP/EUUIP RENTAL 112.00 0014090-42130— 11367 O998459-61 VIAIER SUPP/EQUlP RENTAL 10.50 TOTAL PKEPAIDS ,OO TOTAL VOUCHERS 122.50 TOTAL DUE Vt- DOR 122,5O DAY & NIT--- COPY �NTEIR. 0015510'421\V'' 11475 12499V PRTG-CHAPARRAL TRFFC LTR 972^ 00 00155101-42-1110-- 11468 118977 PRTG'CHAPARRAl- TRFFC MAP 74088 TOTAL PREPAlOg .00 ! TOTAL VOUC ERS 1,712.88 TOTAL UUE Vc0OK 1,7l2.88 DELL MAR ETING LP 5304090-46230— 11463 647182351 HARD DISK DRIVE 3,�36.32 TOTAL PREPAIDS .00 TOTAL V 0CHE8S 3,136.32 TOTAL DUE VENDOR 3,136.32 DELTACARE PMI 001-21104-_ PP 19-20 OCT 01 DENTAL PREMS 364.14 10/16.12001 50975 TOTAL PREPAIUS 360.14 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 360.14 DEDADENITAL nn�-21104— PP 19-20 OCT 01 DENTAL PREMS 1,498.88 10/16/2001 50978 TOTAL PREPAlDS 1,498.88 TOTAL VOUCHERS .0* DIAMOND ELF.CHA.I.MBEEIR, OF COMMERCE CITY OF DIAMOND RAR 1,70?00 .. ' RUN DATE: 10/11/2001 10:51:03 11541 VOUCHER REGISTER PAGE: 8 ras'.;i4rj9rj-u_{Otti-- ,q�- 1i= = DUE THRU: 10/16/2001 S_..,000.00 0014090-4={10 -- 115423 PROF SVCS-CONEULTING AUG PREPAID FUND/SECT-ACCT-PROJECT-ACCT PC # INVOICE DESCRIPTION ;MOUNT DATE CHECK: CAROL DENNIS TOTAL PREPAIDS I DS , 00 0015510-44000-- 11410 091301 SECRETARY SVCS-T:T 9/13 140.00 0014040-44,,KK)-- 11410 IIBCE091801 SECRETARY SVCS-CCNCL 220.00 TOTAL PREPAIDS ,00 11533-9 TOTAL OUC ERSi�00.(xj • TOTAL DUE VENDOR 60.06 DEPARTMENT OF C{ONSERI'A,TION TOTAL VOUCHERS 2000.00 001-34350-- JULY -SEPT 01 SMIP FEES 3RD nTF 2,072.00 TOTAL GREDAIIIS . [}i i TOTAL VOUCHERS 2,07 .00 TOTAL DUE VENDOR 2,D72.00 DFPr� TMENT OF TF,°ANgPQ TATION j� CCC C_ : 01�i_54-4..!J0 -- 1i �'il ( I-}{ j� �y 15779'.3 L•J�JILf14 '{L MAI �i-�vIL.Y {.11 (y 1,243.04 TOTAL PREPAIDS 00 TOTAL VOUCHERS1,243.04 TOTAL DUE VENDOR 1,243.04 �! DIAMONDMO D BAR AUTOMOTIVE 989.64 TIRES -DODGE TRUCK 482.14 TOTAL PREEFAI DS 00 TOTAL VOUCHERS 482.14 TOTAL DU= VENDOR 482.14 DIAMOND ELF.CHA.I.MBEEIR, OF COMMERCE IjiAtiDND BAR INTERNATIONAL DELI 2971 MTG-COUNCIL STUDY ?/18 170.00 TOTAL PREPAIDS ,Ori TOTAL VOUCHERS 170.00 TOTAL DUE VENDOR t70.00 DIAMOND BAR MOBIL 00140901-42310-- SEPT -01 FUEL -GENERAL 106.68 0015310-42310-- SEPT -01 FUEL -COMM SVCS 214.08 TOTAL PREPAIDS y.00 TOTAL VOUCHERS J20,7L TOTAL DUE VENDOR 320.76 _ LI CI"'�2-jrY9 DiVIVr/ Or NEWS 1,70?00 .. A ter_45,,, ;0-_ 11541 2026 PROF SVCS-COPSULTINC JUL 0J0i12_5 0 ras'.;i4rj9rj-u_{Otti-- ,q�- 1i= = ^r} o ,:,. _ ,- PROF SVCS-CL��=._,_LTINu SEPT S_..,000.00 0014090-4={10 -- 115423 PROF SVCS-CONEULTING AUG 2 000 0' 1.:4:_ 2[1=_ PROP c.,r^_rL,,ki 11f TING' OCT JVW W 2 000.00 , TOTAL PREPAIDS I DS , 00 t1 TO{AL VOUCHERS 9,790.010 TOTAL DUE VENDOR0-014090-42325-- 11533-9 -... D� OSTT-HOLIDAY :tLEB • TOTAL F`F`EF'AIDS r X00 TOTAL VOUCHERS 2000.00 TOTAL DUE VENDOR 2,000.00 IjiAtiDND BAR INTERNATIONAL DELI 2971 MTG-COUNCIL STUDY ?/18 170.00 TOTAL PREPAIDS ,Ori TOTAL VOUCHERS 170.00 TOTAL DUE VENDOR t70.00 DIAMOND BAR MOBIL 00140901-42310-- SEPT -01 FUEL -GENERAL 106.68 0015310-42310-- SEPT -01 FUEL -COMM SVCS 214.08 TOTAL PREPAIDS y.00 TOTAL VOUCHERS J20,7L TOTAL DUE VENDOR 320.76 . ` PITY OF DIAM0� BAR ` �� DATE. 10/11/2001 10:51:03 VOUCHER REGISTER PACE: 9 DUE THRU' 10/16/200 ^~ pREp'� FUND/SECT-ACCT-PROJECT-ACCT PO # l��]CE DESCRIPTION AMOUNT ATE CHECK DIAMOND BAR PETTYCASH 0m15210 -46230--1991-2O11 CDMM DEV-�� ��lP 42.9Y 0014090-42325— 1199i'2011 0G-MEETlNGE, 56.26 1991-2011 GG��&T��L 61.00 0 01534n'41200-' 1991-2011 PARKS -SUPPLIES 32,22 OO115350-41120f.)-- 1991-2011 REC-SUPPLIES 36.33 0015350-41200— 1Y91-2011 R[C-MEETINGS 58,00 001409O-41400— 1991-2011 GG-PROMTN'L SUPPLIES 19.52 O015S0-410'- 199l'20�� RC -EXCURSIONS 73.05 O014O90'4L�0-- 1Y91-2011 GG-SUPPLlBS 25.48 00i535O'4120O-- 1991'2O11 REC'YDUTH ADMISSIONS 15.15 0014010-42325-- 1991-2011 CC -M E ETlNGS -23.00 0014 0 5- V'42325-- 1YY1-20ii FINANCE UEPT'MTGS 15.18 VV14V44-423YO— 19Y1 -2A1\ CC`BLB3l�S 28.87 TOTAL PKEPAlDS .0O TOTAL VOUCHERS 441.05 TOTAL DUE VENDOR 44\.05 DIAMOND BAR/WALNUT YMCA 12��15-42355- 11324 10-01-01 YMCA CHILD CARE -SEPT V1 5,39Y,OV TOTAL PREPAlDS .VO TOTAL VOUCHERS 5,399.00 TOTAL DUE VENDOR 5,39y.00 DlAM0ND pH0D 0015350-4120O-- 407413 PHOTO ENURGHNTS/DlSPLAY 24. 30 TOTAL PREPAlDS .00 TOTAL VOUCHERS 24^30 TOTAL DUE VENDOR 24.30 DIAMOND RANCH HIGH BOOSTER CLUB 01140i0'42255'- 102601 SPNSRSHP-CAGINO NT 10/26 300.00 TOTAL PREPAlDS .O8 0TAIVOUCHpS 300.00 TOTAL DUE VENDOR 300.00 SVETL�� M DlLlG VV1-23VV2'- 51942 RFND PK DEP-H8TG COMM CTR 200.00 TOTAL PRBAlDS '00 TOTAL VOUCHERS 200.00 TOTAL DUE VENDOR 200.00 DIVERSIFIED PARATRANSlT INC 1125360-45810'- 11126 AU02001 SHUTTLE SVCS -CONCERTS AUG 1257.25 TOTAL PREPAlDS .OV TOTAL VOUCHERS \,257.25 TOTAL DUE VENDOR 1,257.25 GINJING E SIRA0A O01-34780- 4478� RECREATION REFUND 59.00 TOTAL PREPAlDS ,OO TOTAL VOUCHERS 59.00 CIT! OF DIAMOND FRF: 1 RUN DATE: 1011112'001 10:51.03 VOUCHER REGISTER PAGE: 10 UUC FIf.J• a 10116/20(i PREPAID FUNDISECT-ACCT-PROJECT-RCC? PD # INVOICE DESCRIPTION MOUNT DATE CYEC1 YI HSIU FANG 001-?s?lz-- DEP REFUND-EN-01-308 745.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 745.00 TOTAL DUE VENDOR 745.00 FEL' RRA E.=.F`F;ESS 0014090-4212:-- 5"..427 » EXPRESS MAIL-GUC«n7h G ,f (y�: t . 00 4090-4212 �-- tw 507612545 E.=..F`RES�- MAIL—PUB wt•,S iJ,cite — . ,14090-4212-r 5976-112545 EXPRESS; :AIL-GEINERAL lia: 92 L TOTAL F';,EF`AIDB .00 OTA VOUCHERS 45.04 TOTAL DUE VENDOR 45.04 FOOTHILL TRANSIT ?ONE '"` 51': �� � ,.: ?::A:��aT-!iESIuu Y .: ( 2-10. 48 1 1 _5553'-45,:'5- 1151.0 10 I16'7-5EF'T ?5AR15IT PH55-aE^? 5,581,60 TOTAL PREPAIDS ,1) TOTAL VOUCHERS r,` n .08 TOTAL DUE VENDOR 6,352.08 JAMES GILMARTIN 12641'11-42340-- ".I GF M S !F-_4E"TEE`S TRAI1=its;; 158.6-2 TOTAL PREP AIDS .00 TO-, . AL VOUCHURS 158.62 TOTAL DUE VENDOR 15n.6-y cc-1` 11•.•... tin2.,,1 REINIB—CA FEAU7. AWARD PGM 701a 38 TOTAL PREPRIYS .i=,J rr TOTAL AL V OU04ERS 70.38 TOTAL DUE IIENDDR ;A 38 "BRITTANY GCMEZ-f;A??fiI i 01.5 .,�1- ft-4;3{ _ VL=Ll!4iTEEN-SUMMER 01 F:!.Oi! 10116/2001 50953 TOT TOTAL PREPAIDS 85.00 TOTAL t„, { L;Ci'ERS .00 TOTAL DUE VENDOR 85.00 3T;*N BORTA `_;50_15y00-_ 112�l CaNTRAC! CLASS-FALL 01 1,056.00 TOTAL PREPAIDS-, .00 TOTAL VOUCHERS 1,056.00 TOTAL LrL VENDOR L,056.00 ni7LR!_EL 7 Mr�:, RGIL GuF�� 441.761 RECREATION REFUND 20aG'1+- �v{ TOTAL PREFAIDS 00 TOTAL t.OUCNEFS 20.00 TOTAL DUE vEADOF 20.00 CITY OF DIAMOND BAR RUN DATE: 10111;2001 10'.51:03 'VOUCHER REGISTERPAGL. E: t 1. DUE THRU' I011E,/h�f�1 PREPAID FUt3D1SECT—ACCT—PRO;IECT—ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK; GORDON VANDE4-PT 001-34730-- 44441 RECREATION REFUND 23,00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 23.00 TOTAL DUE VENDOR 2;;,00 GRAFFITI CONTROL SiSTEMS _7 CCCL:- CC`f -- c,i.i._:558 4 .,/...1 11132 DB9"/01 GRAFFITI RMVL—SEPT 01 2,340.00 TOTAL PREPAIDS .DO TOTAL VOUCHERS 2,340.00 TOTAL DUE VENDOR 2,340.00'. W.W. tRAINGER INC 0015340-42210— 4444094740 LTC, MAINT—HERRITAuE PF:: 134.34 TOTAL PREFAIDS 00 TOTALVOUCHERS 1 4.34 TOTAL DUE VENDOR 134.34 HALL & FOREMAN,.F,,. r,ii'4t 0:115510-45 27-- ,.—.._� 1=-:. �.,,.� =_,r,. CO^TRACT SVCS—INSPECTION 12155.001 :55=,-45223-- 11 48 42767 PRCF.SVCS—PLAN CHECK l'27.50 001`551-4522:;-- 113 4272:5 CONTRACT SVCS—PLAN CHECK, -127.50 0015551-45='j— I1: 50 427:PR F: a SVC S _ CHECK iECK 127.50 C i .:PLAN 71 .=_ 4OIYi 42: R LTcYS—INSr-rTTC$1 58,11i. 97 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1,221.47 TOTAL DUE VENDOR 1,226-47 BARBARA HE"; ESCSY RECREATION REFUND 79.00' �DTAL FREF'AIIs3 ,ff In', 4 t tCtuC �;1� � R V Trt ;•;T . 79,00 TOTAL DUE VENDOR 79.00 rv1n y u Ri!, L7 .: 'HIP i E i:4:.1'eiiLI '11c �'-it_iC^�li. 131: .- -• T, 1.j.�t�-_ VOLUiry EEN-lUMIMER V 1 50.00 10/16112001 509154 TOTAL PREPAIDS 50.00 TOTAL V0U0HERES ,W TOTAL DUE VENDOR 50,00 HINDERLITER, C? LLAMAS °; ASSOCIATES 0011090-44010-- 51,41 TAX AUDITING St'L;-3RD OTR 873.74 0014050-44000-- F�'698i1 n4AFR. STATS Pi:G 1'E0-01 300,00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1178.74 TOTAL DUE VENDOR 1,17;.;.74 ROBERT S. HUFF 0014010-42_'30-- FOOTHILLIAPTA CONF-9/28 ;?17.50 101161/2001 1 _,/,.001 7 50. E.; TOTAL PREPAIDS 217.50 TOTAL 'VOUCHERS .DO TOTAL DUE VENDOR 117.50 R 1,048.70 TOTAL PREPAIDS CITY OF DIAMOND BAR RUN DATE: 10/11/2001 10:51:0.3 1,048.70 TOTAL DUE VENDOR VOUCHER REGISTER P~` 19-20 SEPT 01 CONTRIB-ALL DEPTS 16,240.30 10/116/2001 50976 PP 1' 20 SEPT 01 PAYROLL DEDUCTION DUE THRU: 10/16/2001 FUND/SECT-ACCT-PRO,-JECT-ACCT PO # INVOICE DESCRIPTION HULS ENVIRONMENTAL MANAGEMENT, LLC TOTAL DUE VENDOR 21,009.70 0015510-44240- 11505 (Tj6 NPDES-AUG 01 1154.1:-44000-- 11505 2055 USED OIL GRANT -ALG 01 115 551 -440(10-- 11505 5 ?2057 SOLID: WASTE S'.,.5-At4G C�1 TOTAL PREPAIDS TO1 Vol IC ERS TOTAL DUE VENDOR CHUCK HUIL i S 001i53550-4531,10-- 0015S,50-45300-- i=NE:A1;ER cn• AgS•0_.ATES 2505 1'j -46420 -13 -c:99 -464'::O ICMA RETIREMENT TRUST -457 V, 0011-y? itre-- ILAH1 E yG1i'EERING 5_ w09 . E.j: Iv[17 t 1- 4.`11 J 5-- ;,c•r^ GN Ir ri�T E:i,�;,,, 0015340 -4'22,10 -- INDUSTRY LIFT INC r0555 3 -�5.:-4i1o0-- INLAND EMPIRE STAGES (.0.535045,10-- 1125360-?5310-- II300 rn'ITR ^r, CLASS -PAI F 01 � .. 1{2121 RE; LACr- Lr.448463 TOTAL PREPAIDS TOTAL VOUCHER -3 TOTAL DUE VENDOR PAGE: 12 PREPAID AMOUNT DATE CHECK t 1C 1,`70.75 00 24,848'.775 2" ,_ ;PR 75 1�.0! 240,00 10/16:1' 001 50969 240j.00 3121.00 x`2.00 10554 1080541 PROF SVCS-SUMMTRDG C/CNTR 1,048.70 TOTAL PREPAIDS TOTAL VOUCHERS 1,048.70 TOTAL DUE VENDOR 1,048.70 P~` 19-20 SEPT 01 CONTRIB-ALL DEPTS 16,240.30 10/116/2001 50976 PP 1' 20 SEPT 01 PAYROLL DEDUCTION 4,769.40 10,'16,:001 50976 TOTAL PREPAIDS 21,009,70 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 21,009.70 ,;.A1'7 FRONT PAGE 2t1021 -SOFTWARE TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR 11507 4144 PKE & BLDG MAINT TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR IL147 59 EQUIP RENTAL-SYC CYN PK TOTAL PREPAIDS TOTAL VOUCHER TOTAL DUE VENDOR 11342 1012 EXCURSION TO JULIAN 11342 1832 EXCURSION TO JULIAN TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR 972.00 . (K) 372.00 ,72.00 170.00 .00 170.00 170.00 810.10 302.40 .00 1,112.50 1,112.50 'CITY OF DIAMOND BAR RUN "ATE: 10/11/2001 10:51:03 VOUCHER. REGISTER PAGE: i^ DUE THRU: 10/16/2001 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # IN'VOICE DESCRIPTIO? AMOUNT DATE CHECK INLAi3O '4�A EY DAILY BULLETIN' 0.c-2 01u-- l,nti+ Y.? Lc - GAL Ail -FPL 2-0f)1-30 13.00 001-23010-- 1GO51 LEGAL Ail -FPL 2001-28 149.00 001-23010-- 4954'2 LEGAL AD -FPL 2001-29 13'.00 TOTAL PREPAIDS r,r� TOTAL VOUCHERS 415.00 T [IT PL DUE VENIDOR5 t . i CITY OF DIA"MP. PAR RUN DATE: 101110/2,001 17:-:59 VOUCHER REGISTER PAGE: 14 r TRU. W16 /2001 PREPAID FUNDI5ECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT GATE CFECK KENS HARDWARE 0015554-41300-11:3;2 5195 ROAD PiAIP;T-SUPPLIES 1.54 O0j1531(0-411.00-- Rii9-9/20 PARKS-a�lPPLIE� 31 '.77 [0 0015' 0-42 10-- f U X129-9110 PARKSP1AINy SUPPLIES 32. TOTAL PREPAIDS ,00 TOTAL VOUCHERS 71.29' TOTAL DUE VENDOR 71,29 Ho CHUL KIM U)1-23002-- =3002-- 521127 RPNB PK DEF'-10MMTRDv pv. 511.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 5". Of) 70TAl 11E VENDOR 501,01y !:AP�IS CLUB OF WALNUT VAL i_EY 001-4010-423M— IPSTL 7000 10/16/22001 50965 TOTAL PREPAIDS 10.00 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 7x,.00 jOSCPH KUNG 'Va "-4410_ TPT CO.Mm MTB-'J11=}i'1}1 45.00 TOTAL PREPAIDS .00 TIA, VOI.. 1 r" 45.001 TOTAL DUE VENDOR 45.00 `USTO IPFF;INT= IP1v:rPF° 11111 5934-S n;t4 : SHIRTS-FS`TBLL CHAMP 219.9:, -. TOTAL PRPAIS EIt .00 O AL VOUCHERS 2751*.S TOT AL DUE 'VENDOR 279.93 %NDATA AIRBORNE SYSTEM In 00 1 .; u.: {; 1 .. " 1;._ 3�t:,, I-=ft: F`F:C�,�;�,v-AEF°IAL P:P:1,� ; 7 Lc':6=,v / 2�' ::rl•n,-=^, 01-45:: PROF. SVCS-AERI-All MAPPING f a •� io `'196e.210 UT7L P. Ali:] ,i)i1 TOTAL VOUCHERS 50,88-5.40 TGIA' PUE v1ENDO": t =` : n•3 .'iii J 883 5J1,883,40 LEAGUE Gr CA. CITIES 1'; C.GUh3t; DI; " GEN MBRSHP MTG-it)14-MPT 27.00 1011612001 509r, Ch1 MTG-OCT 10-CM L OLdRY 30.011 1011E:/2001 50964 TOTAL PREPAIDS 57.00 TOIAL VOUCHERS .00 TOTAL DUE VENDOR 57.00 ( ' CITY OF DIAMOND BAR RUNT GATE: 10/11/2001 10151103 VOUCHER REGISTER , - PAGE: 1. { DUE THRU: 10/16/2001 PREPAID FLS''lDr'SECT-ACCs-PROj'ECT-ACCT PO # IN'VOICE DESCRIPTION AMOUNT DATE CHECK LET GHTON & ASSOCIATES, INC 2505215-46420-1:5393-4642',I 11453 11514 CS -SOILS RV'W-SR CTR SMTRG 12,951.32 0015551-45223-- 11447 l(W37S C5-E1'dGNR% n��t-„n.,ILUe 1t;5,{fc; 25{;52'15-46420-13895-46420 11453 11678 CS -SOILS RVW-SR CTR SMTRG 337.50 0015551-452223— 11447, 11101 CS-ENGNRN RVW-SOILS 90.00 001-23012-- 11679 SOILS RVW-EN-01-312 278.76 {-015554-4C51,112 - 629a BEOTECi-r OPLEY IRIVE 1 1.50 001-230112— 11684 SOILS RVW-EN-01-3147.7 9 .2.t,6 TOTAL PREPAIDS .00 - TOTAL VOUCHERS 14,991.-5 TOTAL DUE VENDOR 14,991.35 UOYCE LEONARD -COL BY 001555^-4410;!-- 091;=01 T°'COMM MTD -9;'13;101 4.5.00 TOTAL PREPAIDS .00 TOTAL `.j0'UCHERS 45.00 TOTAL DUE VENDOR 45.00 r LEWIS ENGRAVING INC 113102 7586 ENGRAVING SVCS -TILE 17.98 TOTAL P'REPAIDS .00 TOTAL V'OU'CHERS 17.98 TOTAL DUE VENDOR 17.98 HIL DA . EYP;ETA” A 15002 51778 RFND -Pk= DEP-H.`TG P,K C,, 2001. 00 TOTAL P'REPAIt'S ,00 TOTAL .'OU HERS 200.00 TOTAL DUE L'R 20 .00 L ' tlfi€ Li 44 7, :: 1 RECREATION REFUND 23.00 TOT";L PPrP ;IDS r,;0 TOTAL VOUC-ERS 2?,00 TOTAL DUE VENDOR r �,.. 00 L ; fB. CAS«_RT tiraSIDY WHi T}?PRE Vi is 1P#020-440 1-- 1='�= 1�rT 100Qr�;lOf2F'B PROF L�`fG6'f-�t�itRHL LEGAL _ ,^_,71,Cf; 1152 00 100 00 PB PROF SVCS-GEr,c Ern 1 °= _ � - -1 4 ., ,RAL LEGAL 0215 1, ,',::._ . VO TOTAL PREPAIDS .00 TOTAL VOUCHER S 1,.o 1::.,..c 0 TOTAL DUE VENDOR 1,91::.50 C?TNY LIL 001-34780-- 44466 RECREATION REFUND 23.00 TOTAL PREPAIDS .00 TOM A VOUCHERS 2_3.00 TOTAL DUE VENDOR - 2a.00 TIFFANY LONG rt_, 1a.-355 � ;�_ r`-45:''0-- -,` V'OLUNTEEN-SUmMEF Ol 50.00 10/16/2001 50956 TOTAL PREPAIDS 50.00 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 50.00 CITY OF DIAMOND BAR RUN. DATE: 10/12/2001 10:51:03 VOUCHER REGISTER PAGE: 16 DUE THRU: 10,16/2001 PREPAID FUS}/SECT-ACCT-PF'GJECT-ACCT PO 4 INVOICE DESCRIPTION AMOUNT DATE CHECK; LOS ANGELES CO;�,TY DIST. ATTORNEY 001-21114-- PF 19-20 SLRY ATTCHMT-ED001469 195.88 10/16/2001 509.71 TOTAL PREPAIDS 195.30 TOTAL VOUCHERS ,00 TOTAL DUE VD-IDOR 195.88 :, ANGELES COUNTY PUILIC 4lOF;s•'-.S 0015510-45,530-- r . ._. t? 7� 7 ( F US Ar•...1, v :.5-I�iDuJTRiAL WASTE -7,01 1,177.62 {^GCA =_. 001 _z. _I1-4 1 07-- 11500 AR017' 1, CS—TRAFFIC S 7 r + t� GaC. 4J T,•:AFFiC Iu MAI aT-; =0?, t 46.b1 00"15340-4:3-0-- 11423 AR017432 CS SUMP PUMP-J!1LY 01 1 3 .J13.04 1 r) •=•r= v •�4�} 10806.9 TO } AL P'.EPAIDS .00 rriq�Gg Sir:'-- 11365 TOTAL VOUCHERS 1 017.47 s' ,2136.91 ? 6 099.:4 15554-455 9 TOTAL I?U£ VENDOR 1,917.47 LOS ANGELES COUNTY SHERIFF'S DEPT � 76. .11 00,14411-454022-- 40380 CLVRY TRFC CNTRL-AUG 01 y� 434.13 TOTAL VOUCHERS TOTAL PRE PA11DS .00 F .; t. TOTAL t.vi.H:itS C 434.13 ALE r TOTAL DUE VENDOR 434.13 MAC'" PRINTING t}!31 x3472,11-_ 445::4 115,5515-422110-- 11477 110666 PROF SVCS -PRINTING 1,645,30 TOTAL PF;EAIDS P' TOTAL PREPAIDS .0(l TOTAl. VOUCHERS TOTAL VOL!CHERS 1,645,L: TOTAL DUE VENDOR 1,645,30 Giul h'ACARAEG :1 < 2 00`11-23002-- 520t RIND Pty: L. nEt?tTAOE Pk'. 50,00 TOTAL PREPAIDS .00 TO?AL VOUCHERS 50.00 TOTAL DUE 'VENEDOR 50.00 KA, YL MAY 00'53,50-45300— ts'3LJNTEE1V—S'4x*^"`? 01 150.Ord 110/16/ 00+ 5007 TOTAL F" EPAIDS 150.00 TOTAL. VOUCHERS ,00 TOTAL DUE VENDOR 15(}.00 MCE CORPORATION 001555`:-45522=;-- A1119=' 103! 7 } VEGETATION CONTROL -AU'. 01 00 15558-47,08-- A11199 1?s30 2' VEGETATION CONTROL-JUL 01 • 6T 5''4,01 h 0015554-4551 6-- 1 r) •=•r= v •�4�} 10806.9 SIGN; STRIPING MAINT-6,/01 , 18 rriq�Gg Sir:'-- 11365 103069 CS -ROAD MAINT-AUG 01 ,2136.91 ? 6 099.:4 15554-455 9 11.366 10 'r?69 CS-Rt_HT OF WAY MAINT-8/0 � 76. .11 TOTAL PREPAIDS ,00 TOTAL VOUCHERS ?0 iy'7 r16, ? TOTAL DUE VENDOR �'9 122,06 ALE r t}!31 x3472,11-_ 445::4 RECREATION REFUND Y �?,0r. TOTAL PF;EAIDS P' ,01? TOTAl. VOUCHERS 3?,00 TOTAL I!UE VENDOR 11 .00 CITY OFDIAMOND BAR RUN DATE: 10/11/200 10:51:03 VOUCHER REGISTER PAGE: 17 DUE THRU. 10V16/200 PREPAID FUND/SECT-ACCT'PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK MICHAEL BRANOMAN ASSOCIATES INC � 0Ol-23010- 31174 VTM 4785V -FPL 94-25 i'-284.96 001-23011- 311,175 VTM 32400-Rz 92-1 886.03 TOTAL PREEPAlDS' ,00 TOTAL VDUCHEBS 2,170,99 TOTAL DUE VENDOR 2,170,9? MARCIA MlI%�GG 001-34786- 44955 RECREATION REFUND 50.00 TOTAL PREPAlOS .00 TOTAL VOUCHERS 50,00 TOTAL DUE VENDOR �v.00 UPHELlA MONR0Y 001-3�,210- 4111796 RECREATION REFUND 16.00 TOTAL PRBAlDS .VV TOTAL VOUCHERS 16,00 TOTAL DUE VENDOR 16.00 MOONLIGHT PRESS 0015510-42110- PUBLIC NOTICE ENVELOPES 276.48 TOTAL ��PAIDS .O0 TOTAL VOUCHERS 276,48 TOTAL DUE VENDOR 276.48 ROLAN0 MORRIS 0015553-44100- 091301 T&J COMM MTG-9/13/01 45.00 0TALPREPAIDS, ,0O TOTAL VOUCHERS 45.00 TOTAL DUE VENDOR 45,00 GED T MURlCKAN 001-��2- - 52009 RFND PK DEP-HERITAGE PK 50,00 TOTAL PRBAlDS .00 TOTAL VOUCHERS 50,00 TOTAL DUE VENDOR 50.00 NATIONAL BUSINESS FURNITURE 0015340-46250- 11425 M89765'OKA LECTERN/HERITAGE PARK 771.60 T0���I� .00 TOTAL VOUCHERS 771.60 TOTAL DUE VENDOR 771.60 GARY L NEELY O01521V-44210- 11471 08101-15 PROF SVCS--JlULY'AU0 0' ^ 4 �� OO OO\521O-4421O-- 11240 O8101-15 PROF SVCS JULY 0l �� '� ` ^ v�� OO1521V-�21O- 11471 C98O1'D 0 SVCS -SEPTI---- 2.�N~OV TOTAL PREPAlDS TOTAL VOUCHERS . 8,700,00 TOTAL DUE VENOM 8,700.00 ` CITY OF DIAMOND BAR RUN DATE: 10/11/2001 10:r1:0', VOUCHER REGISTER FACE: IS DUE THRU: 10/16:/2001 PlJNT/ SECT— T-F'R0:1ECT-ACCT PAYROLL TRANS - 001 -10,200-- PERS HEALTH 001-21105-- PEES RETIREMENT FUND 0014010-400 '0-- 001-21119-- 0.714010-40.?`? 0-- 001-21109__ DOZ -21 ZJ9-- PETER EDGERS PHOTOGRAPHY tt{ '; k• . 1120* 1850480 ALARM CITY OF DIAMOND BAR �'= �'� tea.;. RUM DATE: 10/11/2001 10:51:03 11204 1850481 ALARM VOUCHER REGISTER. PAGE: 19 00,15340-422101— 11Gi}''=i 1^ �f, 4r�� ALA�;�{ DUE THRU: 10/16,`1001 �i:.'��.E 76 .401 10184406 TOTAL PREPAID5 TOTAL DUE ;ENDOR PREPAID FUND/SECT-ACCT-PROUECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK PROMOTIONAL PRODUCTS USA 001 :5u-4_501-- TOTAL DUE VENDOR {4V{198 :ETit'_LT EME SWEPING SVr 1155515-41400-- 11541 16026 PROMO ITEMS -RECYCLING 1,767.78 ,•_ .OI TOTAL PREPAIIiS .00 ,iifj TOTAL VOUCHERS 1,767.78 ^f TOTAL DUE VENDOR i,?6f.n7�, PROTECTION SERVICE INDUSTRIES 0015340-42210— 1120* 1850480 ALARM S"'V'S-SYC CYN PK �'= �'� tea.;. 0015:340-4'._'110-- 11204 1850481 ALARM SVCS-HRTG P FIRE 9 nr - 00,15340-422101— 11Gi}''=i 1^ �f, 4r�� ALA�;�{ -n34t't+,�i'H#TG P�:. I<�f'.�jLR �i:.'��.E 76 .401 10184406 TOTAL PREPAID5 TOTAL DUE ;ENDOR .00 R F DICKSON CQMP'ANly TOTAL 4'QUCHEF:-� SUPPLIES -TINY liOT. ` 231.84 001 :5u-4_501-- TOTAL DUE VENDOR {4V{198 :ETit'_LT EME SWEPING SVr 231,{;4 R : D BLUEPRINT 00 ,1`510-42110-- t 317 PRINT SVCS -PUB WKS APP I,O15.I:0 2n..,2 CALENDAR REFILLS 001 5350-41.'�'t'-- ` '' . ..,CIA TOTAL PREPAIDS .00 cur'PLS'V�' Ik'fT 1 – �L.aEEt±; i'�::il MTl.9 +>;- -:+ 4i.::k TOTAL VOUCHERS 1 ,018.80 10184406 SUPPLIES -TINY TOTS TOTAL DUE ;ENDOR 1,01-0.80 R F DICKSON CQMP'ANly 1018450,. SUPPLIES -TINY liOT. ` 14,4x? 001 :5u-4_501-- {4V{198 :ETit'_LT EME SWEPING SVr SUPPLIES-R'ECREATIQPd t4TG 38.7 1 TOTAL VOUCHERS TOTAL P^k'AIrS ,•_ .OI S P: ; FFc_ v TOTS �J F°"ES TIN TOTS 12 2,' ,iifj 1r12;:''12f: Miu S�_F°PL nS-CC G t' MT TLTt=_ VOUCH ^f 11145 10184511 TiOTt 1L DUEVENDOR DOR 89.12 TOTAL PP'EPAIDS :- 0i -:-i Ti.?. 1i�ly 4P9_:,-` GR Til(1-T 141}-:.�JI.4INJ rlrlpJ lfri .LR1 245.10 iJ TOTAI S`Fr-;AT,, : `S ,f: TOTAL DUE ;VENDOR i45. Tt rr—F;'=�c OTA -vv EN R ,'AE PHS GROCERY COmpollY 0101 k910-41 2n..,2 CALENDAR REFILLS 001 5350-41.'�'t'-- ` '' . ..,CIA t 145 !;14`:`i'YC= cur'PLS'V�' Ik'fT 1 – �L.aEEt±; i'�::il MTl.9 +>;- -:+ 4i.::k 1 11.145 10184406 SUPPLIES -TINY TOTS '30,71 0'•',525`,' 2EIl-- 11145 1018450,. SUPPLIES -TINY liOT. ` 14,4x? 0015350-41')A 11114` 1%Ic46it1 SUPPLIES-R'ECREATIQPd t4TG 38.7 1 TOTAL VOUCHERS 1114' 10184411 S P: ; FFc_ v TOTS �J F°"ES TIN TOTS 12 2,' 1r12;:''12f: Miu S�_F°PL nS-CC G t' MT 17 7j• 11145 10184511 SUPPLIES -DAY CAMP 89.12 TOTAL PP'EPAIDS .,lo TOTAL VOUCHERS 245.10 iJ TOTAL DUE ;VENDOR i45. i5'�-_FILL SERVICES 0101 k910-41 2n..,2 CALENDAR REFILLS 241.00 10/146,12001, 01-3 TOTAL PRE AIDS 241.80 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 141.80 RHF INC 1264411-42200-- 34558 RECERT/CITY RADAR #754 45.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 45.00 TOTAL DUE VENDOR 45.00 CITY OF DIAMON ND RAF RUN DATE: 10/11/2001 10:51:03 VOUCHER REGISTER F'HGE: 20 DUE THRU: 10/16/2001 FU4D/SET-ACC?-PRO ECT -ACCT PO IDVOICE DESCRIFTIQ1 PREPAID AMOUNT DATE CHECK JAE RIM 001-3478j3-- 445E:_' RECREATION REFUND 171.00 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 171.00 TOTAL DUE VENDOR SAN CABRIEL VkLEY ASSIST4NIT'S 0014030-4223225— 7!?= Vp—'VlLV T' •+—f' 10k1 �.. , M .,-C #-DC:. n SEC r 4.k,0: TOTAL PR PAi_:S TOT r- VOUCHER .;kii C 4. t,;+0 TOTAL DUE VENDOR 45.00 SAN %pRTEL VALLEY TRIBUNE +C1 -2=:1k1`?-- .=n,j,-, LEGA' AD -FPL 1001-25 ac -.e 0101-230110— 37, ii(} : L—AL AD -FPL .:Cit':'- 17 + .. LEGAL AD -FPL r`,ii-1r: r '4i:Ja J.j +.. }t. LESA1 AL` -FLP 2001 .40 '1JS . J1i S+ice— LEER: A685u " '{ 2 2 AL!-FFL 001- 169.74 A3301 LEDA' AD -FPL 2000-30 169.74 001 i -'"3j 11 1-- :70C:1 LEGA-AD-FPL 2001-22 96. 35 �`�„ ° .,7.0 LEGAL AD-PANIERA PAR!'. 187.78 TOTAL PREPAIDS .00 TOTAL VOUCHER -6 1,093.% TOTAL DUE VENDCR 1,001`'.06 RYAN SATTN 50 - VOLUNITEEN-SUFI IER 01 95.00 10/16/2001 509.61 TOTAL PREPAIDIS 515.00 TC I '.'OU..W1 00 TOT A'I rF -!� Z�ti �!LUR 95. 00 SCHOOL SPECIALTv INC —6,8 5377 SUPPLIE-hIAL_OWEEN HAUNT LF 76,28 V TOTAL PREPAIDS .00 TOTAL VOUCHERS 66.28 TOTAL DUE VENDOR 66.228 SCM AF 0015350-42•~25-- REGISTRATION -QCT 11 -WEST 70.00 10/1E,2001 509&S TOTAL PREF'AIDS 70.00 TOTAL VOLT HERS .00 TOTAL DUE VENDOR 70.00 .+ECTRAN SECLIRIT1 0014 00-44000— : -44000— 101.1 COURIER SVCS -OCT 01 210.00 TOTAL PREPAIDS .00 TOTAL 0UCHERS 210.00 TOTAL DUE VENDOR 210.00 SHEPPARD, MULLIN, RICHTER << HAMPTON 00140-210-44021- 11245 222011471 LEGAL St'Cu-LANTERMAPt 2,091.15 TOTALPREPAIDS f,0 TOTAL VOUCHERS 2,091.15 TOTAL DUE VENDOR 2,091.15 r CITY OF DIAMOND PAF RUN DATE: 10/11120011 10:51:03 VOUCHER REGISTER PACE= 21 DUE THRLL, 10/16112001 PREPAID FD Thi trlrF DESCRIPTION , V DESCRIPTION AMC+UNT P-1ATE CHECK SIMPLE;`; INCORP 00140' :t-46'Jl0-- F:f nr �3fiii•J'i2i IhiSTL hEN DOOR "r h3a �R LI: °l2 45 ;,;,A:,,I� TOTAL PTI EPAIDS .nr, COT --L VOUCHERS 012 45 TOTAL DUE VENDOR 3,912,45 SIR SPEEDY 1149? =:o7%PRINT PLAhi'+.S/."-�'ti5 1 C�(•,1,�'�: ':".551r'-46411-15'?rel-a=411 r �. - 2n:-,li PRINT PLANSISPECS 222. 24 TOTAL PFEPAIDS nn TOTAL VOUC=RS 1,24.12 TOTAL DUE VENDOR i '54.12 a� nparyR .. �. MART €-Ih��,= c I"nxrtJ :-12rs'}421 ,; SR PPO -b -OPERATING SI PP 10.22 TOTAL P REPAIRS ,r;n TOTAL VOUCHERS 10:;.22, TOTAL DILE 'VENDORy3' 1C.�._t ELL A SMITH ft0-423'40-- ' 1 53 1 0011515- "0 __ ._:;L;f-- 0 4 5 -- CL3TP;ACT CLASS -PALL 01 2 .y ran 4•=. 66.70 TOTAL PREPAIDS .00 TOTAL VOUCHERS TOTAL VOUCHERS 12x.3.00 TOTA.i DUE VENDOR TOTAL DUE VENDOR 2143.00 rFOR , SO CAL1rurtalA BINDERY MAILING c�t.2r: RFND PI, DEP-SYC CYN Pit 50.00 1155515-4211 TOTAL PREPAIDS 'ln6?1 MAILING S'.'C-COMPOST WKSHP, :,�, 35' ,1 0014095-421241—- it '15A 3105=: MAILING SVCS-SEPiOCT DBCN .,.1 191.1; 1 0 00 TOTAL PREPAIDS .00 TOTAL V OLCHERS 541.41, TOTAL DUE VENDOR s47.41I JULIE SOLDRIr3 51802 Wl NO PK DEP-SUM'tITRIDGE 50.00 TOTAL PREF'AIDS ,ran TOTAL VOUCHERS 50. 00 TOTAL DUE VENDOR SCS. Ct( MARISA CjtMIFks7 ft0-423'40-- ' 1 53 1 REIMB-SUMMER CLASSES 95.34 rl0-4I2:4 -- REIMB-SPRING CLASSES 66.70 TUTAL PREPAIDS .00 TOTAL VOUCHERS 262.44 TOTA.i DUE VENDOR .j�R=,,OIE A SOTO c�t.2r: RFND PI, DEP-SYC CYN Pit 50.00 TOTAL PREPAIDS .nn TOTAL VOUCHERS 50.0r, TOTAL DUE `,!E!IDOR 1 0 00 ~ CITY OF DD�BAR RUN DATE: 10/11/2'001 10:51:00 ���RE,I,TE, PAGE: 22 DUE THRU: 11-0/115/2001 .==/=^.-wCC/'rxvuEC/-orlCT PO # lNVOlCE DESCR PTlONAMOUNT PREPAID OATE CHECK SOURCE GRAPHICS V014OY5-41��-- 11508 646071 C&M/CS'OPERATING SUPPLIES 401.76 TOTAL P0EPAlUS .N) TOTAL VOUCHERS 401 .7L TOTAL DUE 'VENDOR 4(j1.7, SOUTHERN CALIFORNIA EDISON 0015510-42126— 4174116-9/2" ELECT SVCS'TRAFFIC CN�l 576.27 1���0_42126_ 4D4l4o-9/27 ELECT SVCS-LLAD 38 279 67 141�41'42126-- 4174l65-9/27 ELECT SVCS-LLAD 41 ~ 158 74 OO15���126— 4174O90-9/27 ELECT SVCS-HERlT�� PK ^ 1,�m,1I OO1�40-42126-- 4i74090-9/27 ELECT SVCS -HERITAGE PK 924.81 1395539-4212�— 4174135-9/27 8�[T GVCS-,S'39 234^88 0015340-4212215-- 4174��-9/� 27 ELECT CS-STA�HINE PK 18^\6 0015340-4-212'6-- 4174090-9/27 ELECTSYCS-PANT�A PARK * 813^2� 0!'015340-4.2126--` 4D40YO-Y/27 ELECT SVCS -PAUL GROW PK ^ 42,06 00 15340-4-21-26-- 4174090-9/27 ELECT SVCS -MAPLE HILL PK �,48 VA\5�4 42126 ' '- 4174090-9/27 ELECT SVCS-SYC CYN PK 1,133.06 0%1�4O-42126— 4174VYo-9/27 ELECT -PARKS 86 54 8015340-42126-' 4174090-Y/27 ELECT SVCS-KEASAN P�� ^ 439 i2 00153410-42126--' 4174VYV-Y/27 ELECT SVCS-SMTRDG PARK 564 29 0015340-42126-- 417409V'9/27 [LEC; SVCS -PETERSON PK ^ 1.347.27 TOTAL PRE9AlDS .00 TOTAL V0UCHPER S 12,598.72 TOTAL DUE VENDOR 125Y8.72 SOUTHLAI'0 MANAGEMENT l2644�l-4214O— 11048 NOV 01 LEASE SHERIFF CNTR-11/O1 1,225.002 225 O0 i264411-4_210-- 1104D NOV O1 CAM -SHERIFF CENTER -11g)', 268.77, TOTAL PREPAIDS .O0 TOTAL VOUCHERS 1,513.77 TOTAL DUE VEINDOR 1,513.77 SOUTHLAND SPORTS OFFTClAI3 00153-50-45300— i1309 919-101201 AIJULT SPORTS OFFICIALS TOTAL PR TOTAL VOUCHERS |'222'�� TOTAL DUE VENDOR 1`222.00 STANDARD INSURANCE OFORFGON O0i-2\106— OV�_2��06_ PP 19-20 OCT 01 LIFE INS PREMS 638.V0 1V/16/2VO1 �974 PP 19-20 OCT 01 SUPP LIFE lNS PREM 106.60 10/16/20,01 50974 TOTAL PREf AIDS 744.60 TOTAL VOUCHERS .00 TOIALOUE VENDOR 744.60 STARLITE SAFETY SUPPLY INC O015554 -4125O-- 0u5554-41250-- 18399 8ARRlCADES W/SlGNS �@.82 18400 STREET NAME SlGNS 171.72 TOT AL PREPAlDS ^00 TOTAL VOUCHERS 63cz.04 TOTAL DUE vENDct;.: 635.04 STATE OF CILIFORNIA (N1�g1�F' CITY OF DIAMOlQ.D pAR PP 102� SLR '208.57 10/16/2010 RON DATE: 10/11/2OO 0:51:03 VOUCHER REGISTER PAGE: 23 TOT A] PREPAlDS Z0.5 7 DUE THRU' l0/16/20O1 FUND/SECT-ACCT'PRDJECT-ACCT P� # l��lCE DESCRIPTION �E�� AMOUNT DATE CHECK STATE COMPENSATION INSURANCE FUND TOTALDUE~ TOTAL � VENDOR �8^ .517 VV1-2L111— JUL-SEPT �-SEPT 01 WORKERS COMP PREM -9410 3,�,27 i0/16/�01 50931 JUL-SEPT 01 WORKERS COMP PREM -9420 5 �� 22 1O/16/2OO1 ` ^ -10981VV1'21111— 95.010 10/16/20101 J3�'SEPT Al WORKERS C0� PREM -8810 1,623.19 10/16/2001 50981 ��L�8�l� TOTAL PREPAIDS7 |V,U.68 TOTAL VOUCHERS .VV TOTAL DUE VENDOR 3 "1 1 6.81 95.%3 STATE OF CILIFORNIA (N1�g1�F' PP 102� SLR '208.57 10/16/2010 50970 TOT A] PREPAlDS Z0.5 7 TOTAL VOUCHERS 00 TOTALDUE~ TOTAL � VENDOR �8^ .517 lCK 0015350-45300-- VOLUNTEEN-SUM[K 01 95.010 10/16/20101 5095Q ��L�8�l� q,00 TOTAL VOUCHERS .00 TDTA DUE VENDOR 95.%3 SU8NAY 001535V -412O0'- 09270\ VULUNTBN/P&B COMM SUP 3493 VV14VYV'42325- i1216 1VV�0\ MTS SUPPLS-CC STUDY S[SS 7'57 TOTAL PREPAlBS TOTAL YOU" RS .VV 42.510 TOTAL BUE ualOOR 42.50 JUN SULLIVAN 5350 -45-010- VOLUNTBN'SUMMER 01 95.00 10/16/2001 50960 TOTAL PREPAJ0S Y5.VV TOTAL VIII UCM ERS TOTAL DUE VENDOR .o� �.00 �." ARE, PENTAM \C -1--i T" -,',C. 0,014050'41030— 115\6 20412 MAlNT/USER FEES NOV 01-02 1,708.56 TOTAL PREPAlDS .00 TOTAL VOUCHERS 1'�0.56 TOTAL V��R 1,708.56 MACHlKD 7ANAKA VV1-�73*-' 42926 RECREATION REFUND 8.00 TOTAL PREPAID S ,O0 TOTAL VOUCHERS 8.0V TOTAL DUE 'YPENDOK V.N) 'TENNIS ANYONE 0015-2350-45300- 11381 CS -CONTRACT CLASS -FALL 01 2,075,60 TOTAL PRFPAlOS .OV TOTAL VOUCHERS 2.075.60 TOTAL DUE VENDOR 2,075.60 CITY OF DIAMOND BAR RUN DATE: 10/11/2001 10:51:02 VOUCHER FEGISTE!.: FADE: 24 DUE THRU= 10/16 Moi PREPAID FUrlL!rSECT- CCT -PROJECT -ACCT PO IN''OICE DESCRIPTION !! ! AMOUNT LATE CHECK KITTY THAI 001-34784-- 41519 REECREATION REPUND. + 0C; 3i. -.• v_ 0 2 TOTAL PREFAID5 ,flry TOTAL VOUCHERS 12l. C}r} TOTAL DUE : ENI! R 12 , rlil THE INNOVATION GROUPS 00140330-422'10— t._ .: F +'=i 6 TC' ,A ^Cii=-crl.4'r>1 Li UUiLE 2. , r,: _, TOTAL PR:EP'PI_! o,ryn TOT' L VC!':;C �HE RS �.... 0101 TOTAL DUE VENDOR 22i010 THn PSON PUB, ", TIM GROUP INC 00140,00-4223,201-2`7_1:3515-02' VIDEO COMPLTA� "t GUIDE — s ir_ 367. 00 TOTAL PREPAID TOTAL VOUCHERS _Li..; '} TOTAL DUE VENDOR 367.00 TRAFFIC COP}TRCL SERVICE, INC. • l �•• iyi-t" . •J:: 4::l 17 �-..' TRF C 5 i ONE F: PAINT SUPPLS 304.76 40}131CURS PAINT & MAFt'�PS li- i :ii v e �tf 12� —S TOTAL PCet- EFr ^ TI) rirl TOTAL '.'OUC! SER° 425.43 TOTAL EjUp VENOM 425.43' ` '= 4 C`3' : 155 1-422111-- -`x'15947: 6 IRR REPAIR-DIST 41 i X54.85 '21'1 '44 LiDSCA`PE MAINT-DIST 38 990.00 1.38=553-01-42216— 261"548i r L ':CuC4- t Miil �.lT—JI bT 381 1},tall :2815844.4 LANDSCAPL MAINT-DIST 41 ,4ti. 1,92-0.00 TOTAL PREPAIDS ,of{ TOTAL VOUCHERS 5,394.85 TOTAL DUE VEMMR _-, 53 4.['S _ JjNIQTRUT CORPOR:ATION F410'55 ROAD MAINT-TOOLS & EQUIP x'1.74 001 5554-4 1 2511^,_- 4 �. 1 �c 11415 4.D -J:: ROAD MAINT-TOOLS & EQUIP r ,5v,. '251'2 5,536.50 TOTAL PREPAID: .00 TOTAL VOUCHERS 5,758.2'4 TOTAL DUE VENDOR 5,758.24 U1'ITEI FARCESERVICE 0014090-421220— 0001AS4271 4371 EXPRESS MAIL -GENERAL GOVT 6.38 TOTAL E'REPAIDS .DU TO OTAL VOUCHERS E:. w,� TOTAL DUE VENDOR 6.36 J'S Pi=��. i ir'TER BUSINESS REPLY MAIL #.-329 220.00 BUSEINESS REPLY ',AIL 421 4 -Lt). (le, TGTk DS P^rco, AI .. 00 TOTAL VOUCHERS 680.00 TOTAL DUE VENDOR 6=0. 00 J R CITY OF If I AMOND BAR PH SVCS-BBc. MODEM10--).v, RUN DATE: 10/11/2101 10:51' VOUCHER REGISTERF`AGE: "� ''� FH SVCS -SYCAMORE CY1; PK 51.74 �_, 02 -J 8610020-6/10 ,.,bli�__,, :,11ti DUE THRU: 10/16/2001 12.09 0%0115.40-4' -5-- - 11:x.. 3965,680-8/26FH PREFAI% FU`iI!•1SECT-f=;CCT_0r.O ;ECT -ACCT PO # II: ,!�I DESCRIPTION T ��u CE A�C`fn:.' 11iiTE CilEC�. �+ { Vr.LENZIUELA 17.05 th;14019i1-421r'S-- nSUSOi� {!:11-34710-- 44 i.t4 RECREATION P•t 127.84 1185098-4212'j-- TOTAL P'REPAIDS ,{f0; 14` 57 'J.}• TOTAL '-VOUCHERS 36,00 FH 'CS-SY"AMORE 'PARK TOTAL DUE VENDOR 36.00 TRICIA VANDOREN PH SVCS-REAGApl PAR1:; 149.70 00140901-422125-_ i' ?_jf.6 UH:+i FH St.S_GGkG(tL 675.21 TOTAL PREPAICfS It PH SVCS -DAY CAMP TOTAL 'VOUCHERS r- r r. i.0 6110740-':x/26 TOTAL DUE VE IDOR 50. GO JEYA `vENUE OPALAFa _0 39=0194f'10 PH al{{L:J-eiYtAM94~ tr )r ki f'C+. 001-230(12-- 52022 RFND PK DEP-HERITAGE PK 51.001 _hl ,_!E.LP'P0T TOTAL PREPAII;S .00 TOTAL PREPAIDS TOTAL VOUCHERS L. TOTAL DUE VENDOR L;;.,- iv 00 `•VERIZON CALIFORNIA 1185098-4212t- 36940135-9/13 PH SVCS-BBc. MODEM10--).v, a. :10115340-42125-- 8608951-911 FH SVCS -SYCAMORE CY1; PK 51.74 0105355-42125-- 02 -J 8610020-6/10 ,.,bli�__,, :,11ti FH SVCS-LIERARY PROJECT 12.09 0%0115.40-4' -5-- - 11:x.. 3965,680-8/26FH SVCS-HEiTG COMM CTR "6„5,! y 0015340-42125-- 10,227-9 /19 PH SlVCS-MAPLE HILL PARK 17.05 th;14019i1-421r'S-- r6t r ;_�031:�5-9113 PH SVCS -BLDG & SAFETY 127.84 1185098-4212'j-- `6054,._-9/7 ' PH SVCS -TELE WORKS 14` 57 'J.}• e.•! � 1_:.1._340-4212'5-- 0015340-42125-- 8619220-9/7 FH 'CS-SY"AMORE 'PARK ;';1.48 0!015';40-42 25-- 59491117""19 PH SVCS-REAGApl PAR1:; 149.70 00140901-422125-_ i' ?_jf.6 UH:+i FH St.S_GGkG(tL 675.21 :=671 h9/24 PH SVCS -DAY CAMP 37.31 �:-;2 J0140144' 6110740-':x/26 PH SVCS -MODEM CITY CriCL 44.013 _0 39=0194f'10 PH al{{L:J-eiYtAM94~ tr )r ki f'C+. 35. ?4 '772439 _hl ,_!E.LP'P0T $'.52/ 43.52 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 1,607.46 TOTAL DUE 'VENDOR. 1, L=04 , 4 VERt70r! WIRELESS -LA ry4 .R r�-t.,_n.-.1,4.. i., i=i:-Jv 'rt �_i__ 4589428-9,1415 '239 -0604 -CITY MANAGER. 0014010-421215-- 458�4,Lo.{--?11 (�OUNI '+ 1.-�-�-1��YF:`L 4Lt{•ilr�l 5 f3 0_014uc'0-42125-- �t<:4�_:-71.._1 4589 .*128 f. 15 85 1C -` 285-1 _44 . MERO FREE e _ 9 99 0014030-42125-- 4_89428-9/15 139 -11,00 -CITY MANAGER 40.79 12.4411-4212z. � 4589428-9/15 L05-6060-SPERIFF .� �. �. 00114440-?��125-- :r= 458942.8-9/15 285-11501-EMIERG PREP 9.99 4589428-9/15 505 -5690 -CITY MAN,4GER ' 9r:! . :• iLi. �' -:R 589 t-4 4'_,.:4 :115 'iarS-' f I �fil .{7v=i-C1;;_iRCIL- 2.__ 1264111-4si 145.89128-9-15 45v �';;..�-� f _, .j9128 9 15 _ r.C- LLL �'-J .. i.s-.;-R ERIFF1LivI':�' ,�0a5;F fl' 14-'- _ - 140110-4221,25--4589428-9/15 295-202, 3 -Cr1 ir, 01 i 400`:1- 42115-- 225 TAXES & 51 E-^Rr 68 f: 14 0 130, - 4221 '25 — — cy-ri -c c6__ %1 Y MANAGER .64 42.96 rr1�44v !, 45"'9418-a 15 �;.c_42-0.-�RG PREP 9.9'; 4;f5-- 0 451.grntr--X14 185-1156-�f4irPFET r0,14441- ,y' T0{AL `'i;_!'AI DS ori{1 TOTAL I'DUCrERS rr,T�1 r s is DUE VENDOR. 7x,-1= 91 CITY OF DIAMOND BAR RUN DATE; 10/111"001 10:51:03 VOUCHER REGISTER PAGE: 26 041010 -S -SEP PALM -0 SVCs-DCMS 140,76 0014095-421330+- �41006-SEP lCSC-00F E0IP RENTAL 78.25 0'��O-��0_ � 041010'SECSRB WE'ENEY 28.00 TOTAL PREPAI8S .00 TOTAL VONr,"HERS 487.V1 TOTAL DU487.01E VENDOR �.O1 WEST COACT AKBD8lSTS lNC PREPAID �15558-455509- Fonu :EcT-ouC/-rxuuEc/-ocu PO # INVOICE DESCRIPTION AM004T DATE CHECK VISION SERVICE PLAN i,994.3O 0.015558-455oY— 11135 001'21107-- VVL5558 _J1V`' PP 19'20 03 V1 VISION PREMS 1,1112.55 10/16/2001 3O977 TOTAL PREPAlDS 1,112.55 T071AL VOUCHERS TOTAL VOUCHERS .VO TOTAL DUE 0.7_70, TOTAL DUE VENDOR 1,112.55 TRACY WANG 001140' 11250 10022\4O AD-03-LANTERMANID0 ONLIN 950.00 001-34780— 44491 RECREATION REFUND 59.00 TOTAL VOUCHERS TOTAL PREPAIDS '0c, TOTAL VOUCHERS 59.00 TOTAL DUE VENDOR 59,00 WARREN SlECKE 'L'505510-46412-16401-46412 11221 4802 CS -ADMIN /l1,16PB3I0N 871.12 25055104L412-171101-46412,11221 4802 [&ADMlN/lNSPB%ION 871.14 2505510 -464\2'165f)1 -4L412 109767 4790 PROF.6 CS ' INSP83lUN 61Z -- 2505510-4L412-17001-46412 1122� 48*2 CS-��IN/lNSpECTlON 871.12 250551V -464\2'163V1-46412 11221 48O2 CS-AOMlN/I�F[CTl8N 871.12 OV15554-4452V— 11�� 4800 CS -ENGINEERING SVCS 165.5V 00\5554'44520-' 11369 479V C6-��GlNBBING SYCS 2,756.VV TOTAL PREPAlUS .00 TOTAL VUUCHERS 6,971.00 TOTAL �� VENDOR 6'971.00 CHR lSTlNA N[B8 0015350-4��N)— VOLUNTE8N.-SUMMER 01 95.00 10/16/2001 50959 TOTAL PRBf"'IIDS 95.00 TOTAL VOUCHERS ,OO TOTAL DUE VEND-WiR Q5.00 041010 -S -SEP PALM -0 SVCs-DCMS 140,76 0014095-421330+- �41006-SEP lCSC-00F E0IP RENTAL 78.25 0'��O-��0_ � 041010'SECSRB WE'ENEY 28.00 TOTAL PREPAI8S .00 TOTAL VONr,"HERS 487.V1 TOTAL DU487.01E VENDOR �.O1 WEST COACT AKBD8lSTS lNC �15558-455509- 111115 218'lk'. �B MAlNTENAMCE 7,06.20 0015558 -45509— i1i36 2\1) 8 8 TREE PLANTING i,994.3O 0.015558-455oY— 11135 21�I TREE MAINTENANCE 0 �4.O0 VVL5558 _J1V`' \U34 '11806 TREE NATE8[NG SYCS ' 800-20 TOTAL PREPAIDS .00 T071AL VOUCHERS 20,722.70 TOTAL DUE 0.7_70, WEEM COAST MIC.DIA 001140' 11250 10022\4O AD-03-LANTERMANID0 ONLIN 950.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS lZ150.00 t Q, ` % CITY OF DIAMOND BAR RUN DATE: 10;'11/20,31 10.51.03 VOUCHER REGISTER,? GE: 27 FA,�� . DUE THRU: 10/16/001 PREPAID ,�� £-ACCT-PROi� T-A4CT PD # INVOICE DESCRIPTION AMOUNT DATE CHECK WEST PUBLISHING CO. PAYMENT CENTER,. 0014090-423210-- 11333 600087 386 CA CODES UPDATES 108.00 00140:0-42320-- 11333 611002269574 CA CODES UPDATES 86.40 TOTAL PREPAIDS .00 TOTAL VOUCHERS 194.40 TOTAL DUE VENDOR 194.40 PAUL WiLLIS is a • -v '-41,22 £J-- C�4CI ni}•jIT i_ 9, r n TRO ,.E, BSKT SFi BALL TOTAL PREPAID- .00 TOTAL VOUCHERS 136.0E" TOTAL DUE VENDOR 136.08 PAUL WRIGHT r}i l I4+:49(,-4"`)0;'-- 00l409 11214 093501 A/V SVCS -PC MTG-9,115 122.90 -44UoFi_ : 112I4 11?0L:t1 AN SVC--rUFCC MTC -10 j-, x7.50COI40'02 }1t14 100201 A/V SVCS -CC MTG-10/21 140.00 TOTAL PREPAIDS .00 TOTAL VOUCHER- 350,00 TOTAL DUE VENDOR 35fi,00 •AEROX CORPORAT:Ot, £iC1uf)0 t.jc 111•:, __ 8433649. MONTHLY MAIN- FEE 3,,7,59 113215.4336505 MONTHLY MAINT FEE 357.59 TOTAL PREPAID:, Oft TOTAL VOUCHERS 715.18 TOTAL DUE VENDOR 715.18 BETTY MAY YANG 10 1� 97 COh,Tt;A7 CLASS -FALL 01 _. TOTAL PREPAID- .00 TOTAL VOUCHER- 96.00 TOTAL DUE `.'ENDCs, 96.00 BOB ZIRBES o` '_10-44101,-- L% I fj V4 PLNNG COMM, 11 2` . 130.00 10!16/2001 509822 TOTAL PREPAIDS 130.00 TOTAL VOUCHER- .00 TOTAL DUE VENDOR 130.00 REPORT TOTAL PREPAID- 144,05° 7i REPORT TOTAL 'VOUCHERS 344,312,06 REPORT TOTAL 488 370.05 6-5- CLAIMS .5 October 1, U ! oelc . . _ ? I 'E . TO: The City of Diamond Bar ATTENTION: Tommye Cribbins, Asst. City Clerk RF,: Claim Kim v Diamond Bar Claimant In Gyu Kim D/Event 08/01/01 Rec'd Y/Office 09/18/01 Our File S 133027 DBK We have reviewed the above captioned claim and request that you take the action indicated below: • CLAIM REJECTION• Send a standard rejection letter to the claimant. Please provide us with a copy of the notice sent, as requested above. If you have any questions please contact the undersigned. Very truly yours, CARL WARREN & COMPANY lu4elo Deborah Been cc: CJPIA Attn: Executive Director CARL,WARREN & CO. CLAIMS MANAGEMENT• CLAIMS ADJUSTERS 750 The City Drive . Ste 400. orange, CA 92868 Mail: P.O. Box 25180. Santa Ana, Ca 92799-5180 Phone: (714) 740-7999 . (800) 572-6900. Fax: (714) 740-7992 5131/00CL�-JM FOR DAMAGES TO PERSON OR PROPERTY I. Claims for death, injury to person or to personal property must be filed not later than six (6) months after the occurrence. (Gov. Code Sec. 911.2) 2. Claims for damages to real property must be filed not later than one (1) year after the occurrence. (Gov. Code Sec. 911.2) 3. Read entire claim bdm filing, 4. See page 2 for diagram upon which to locate place of accident 5. This claim form must be signed on page 2 at bottom. 6. Attach separate sheets, if necessary, to give full details. (SIGN EACH SHEET) 7. Claim must be filed with the City Clerk. (Gov. Code Sec. 915a) 8. Additional documentation submitted with claim becomes a permanent part of the record. To: CITY CLERK CITY OF DIAMOND BAR 21660 E. COPLEY DRIVE, SUITE 100 DIAMOND BAR, CA 91765 Name ofCWmaut IN &-�Q ISM Ham Address of Claimant 1�-16 YlO\J(N ci Business Address of Ch omni njv City and State City and state, Reserve for Filing Stamp Claim No. q�;-- Home Telephone Number Business Teh3phone Numba env; Give address to which you desire notices or Communications to be set regarding this claim: 9(ztVe How did DAMAGE or injury occur? Give full particutsrs. (([& P GVW VIT4&- iN jj�-E When did DAMAGE or INJURY occur? Give full particulars �FlIJ AkUV-}G� Y�� QcCup //'/ s � I Where did DAMAGE or INJURY occur? Describe fully and where appropriate arc street names andaddiesses. If blank space on back ofform indicate maastu s from hmdmarkv. � +� is provided in PAWG-*L-- oc vg��p N 711t; MR 1v wAi� lz• e -/NF, e F14 "o1\1,P 3AX- What psrtiwlar ACT or OMISSION do you claim caused the injury or damage? Give names OfC4 damage, ifknowa: esnployeea cau.i g1lre injury or 7W 2aore'F C(7/ Toa& IN "i-I� MvA)7 yr4fcD C,tS&17 What DAMAGE or INJURIES do you claim resulted? Give full extent ofin'uties of damages aWmad: What AMOUNT do you claim on account ofeacr item of injury or damage as of date of a computation / NF �� 1 r preaentatron oftbis clava giving basis of Give ESTIMATED AMOUNT of your claim for personal, personal property, and/or real ` p� Property damagm Give basis of Computation: the- e1vq4l��Ul� f ' rerair -fie damage, C-? Cp IA*sqW- rnvr; < <U rax) THIS CLAIM MUST BE SIGNED ON REVERSE SIDE IL q�;-- Home Telephone Number Business Teh3phone Numba env; Give address to which you desire notices or Communications to be set regarding this claim: 9(ztVe How did DAMAGE or injury occur? Give full particutsrs. (([& P GVW VIT4&- iN jj�-E When did DAMAGE or INJURY occur? Give full particulars �FlIJ AkUV-}G� Y�� QcCup //'/ s � I Where did DAMAGE or INJURY occur? Describe fully and where appropriate arc street names andaddiesses. If blank space on back ofform indicate maastu s from hmdmarkv. � +� is provided in PAWG-*L-- oc vg��p N 711t; MR 1v wAi� lz• e -/NF, e F14 "o1\1,P 3AX- What psrtiwlar ACT or OMISSION do you claim caused the injury or damage? Give names OfC4 damage, ifknowa: esnployeea cau.i g1lre injury or 7W 2aore'F C(7/ Toa& IN "i-I� MvA)7 yr4fcD C,tS&17 What DAMAGE or INJURIES do you claim resulted? Give full extent ofin'uties of damages aWmad: What AMOUNT do you claim on account ofeacr item of injury or damage as of date of a computation / NF �� 1 r preaentatron oftbis clava giving basis of Give ESTIMATED AMOUNT of your claim for personal, personal property, and/or real ` p� Property damagm Give basis of Computation: the- e1vq4l��Ul� f ' rerair -fie damage, C-? Cp IA*sqW- rnvr; < <U rax) THIS CLAIM MUST BE SIGNED ON REVERSE SIDE Insurance payments received, if any Expenditures made on accn, 1.,. .. I names of Ittsuranc,e Company; 1Qo , OC/ --- • "` in;uty: (Date—Iteral (J �/ 65T \ame and address of Witnesses. Doctors ?nei /V trap 10124 READ CAREFULs y For 21.1 accident claims place on following diagram names of streets, including North, East, South, and W accident by "X" and by showing house number's or distances to street corners, est; If City Vehicle was involved, designateindicate place by letter '•A' location of City vehicle when or your vehicle when you first saw City vehicle; location of Cit v You first vehicle at the time of the accident by 'g_ Y ehicle at time of accident b saw it, and ..8.. location of y-�,-- ' I and the point of Impact by...x.. y "A-1" and location of yourself c, NOTE: If diagrams below do not fit the situation, attach hereto a proper tram signed by claimaML FOR AUTOMOBILE ACCIDENTS I Li L 7 7 //00'0� FOR OTHER ACCIDENTS x to -Claitaaat person IWng on his behalf giving Fed Name: ciyo IK CLA -+5 ti usC BE FI.rWITH CITY C MF x (GOV. CUDE SEC. 915a?. Date ?/ / /O t DATE -C NAME AZ- 3o'a GARDEN SERVICE LAWN SERVICE TRIMMING SERVICE CLEAN -UP -JOB FERTILIZER v MANURE SEED SPRAY J s ` SLA s , i TOTAL ,�ji/ `D GARDENERS NAME ADDRESS STAR GARDEN SUPPLY. INC. August 27, 2001 In Gyu Kim 1575 Kiowa Crest Dr. City Of Diamond Bar Diamond Bar, CA 91765 Department of Administrative Services 21825 E. Copley Drive - Diamond Bar, CA 91765 Attn: Dave Doyle Dear Mr Doyle, I have contacted city hall several times in regards to this situation and I would like to thank you for immediate and personal attention it has received. The main water line to my residence at 1575 Kiowa Crest Drive was damaged and caused flooding in my front yard. I notified the Public Works Department by phone of this problem and Jorge Garcia (Public Works Supervisor) inspected the damage that day. He called me later that evening and informed me that the roots of the tree in my front yard most likely inflicted the damage. --'—'- In regards to the tree, I believe that the tree belongs to the City of Diamond Bar, so the damage to the water line is the City's responsibility. Therefore, the following day, I notified the Public Works Department of this problem. Don Hensley (Parks & Maintenance Superintendent) came over that afternoon to look at the damage, l was informed that I should first get the water line fixed and that I may fife a complaint with the City if we wish to do so. The water line was repaired on August 22, 2001 and the cost to fix the water line was $180. 1 would like to file a complaint in regards to reimbursement for that amount from the City. I would greatly appreciate a response to this letter before 9/8/01_ Sincerely, 1n Gyu Kim R CITY COUNCIL TO: Honorable Mayor and Members of the City Council Agenda # . Meeting Date: October 16, 2001 AGENDA REPORT VIA: Linda C. Lowry, City Manage TITLE: Reduction of 80% of the Surety Bon s (Faithful Performance and Labor & Materials) for Domestic Water & Reclaimed Water, On-site Street Improvements, Storm Drain Improvements and Sanitary Sewer Improvements for Tract 52267 (Pulte Homes). RECOMMENDATION: It is recommended that the City Council approve a reduction of 80% of the following surety bonds (Faithful Performance and Labor & Materials) for Tract 52267 and direct the City Clerk to notify the subdivider and Safeco Insurance Company of America of this action. 1) Domestic Water & Reclaimed Water (Bond No. 6042581)- $800,000.00 to $160,000.00 2) On-site Street Improvements (Bond No. 6023788)- $1,166,835.00 to $233,367.00 3) Storm Drain Improvements (Bond No. 6023787)- $1,322,515.00 to $264,503.00 4) Sanitary Sewer Improvements (Bond No. 6023789)- $394,640.00 to $78,928.00 FISCAL IMPACT: This action has no fiscal impact on the City. BACKGROUND: In accordance with Section 66462 of the Subdivision Map Act, the City entered into agreement with the. subdivider, Pulte Home Corporation, to complete various improvements for Tract 52267. The subdivider guaranteed faithful performance of said agreement by posting with the City surety bonds for grading, storm drain improvements, on-site street improvements, sanitary sewer improvements, off-site street improvements, domestic water & reclaimed water, landscape & irrigation and monumentation. While the entirety of the agreement has not been achieved, the City contract inspector, Charles Abbott Associates, has confirmed that a substantial amount of the improvements is completed. The subdivider has now requested a reduction of 80% of the surety bonds for only domestic water & reclaimed water, on-site street improvements, storm drain improvements and sanitary sewer improvements to be authorized. DISCUSSION: The following surety bonds are recommended for reduction: 1) Domestic Water & Reclaimed Water (Bond No. 6042581)- $800,000.00 to $160,000.00 2) On-site Street Improvements (Bond No. 6023788)- $1,166,835.00 to $233,367.00 3) Storm Drain Improvements (Bond No. 6023787)= $1,322,515.00 to $264,503.00 4) Sanitary Sewer Improvements (Bond No. 6023789)- $394,640.00 to $78,928.00 PREPARED BY: John L. Ilasin, Assistant Engineer Attachments: Letter of Request, dated May 14, 2001 Date Prepared: October 9, 2001 1 May 14, 2001 City of Diamond Bar Public Works Department 21825 E. Copley Drive Diamond Bar, Ca 91765 Re: Diamond Bar Bond Reduction Request; Sewer, Storm Drain, Domestic & Reclaimed Water and Street Improvements Attn: David Liu, Director of Public Works and City Engineer Dear Mr. David Liu, Per my conversation today with Mr. John Ilasin, I am submitting this Request for an 80% Bond Reduction on the following Faithful Performance/Labor and Materials Bonds: 1. Domestic & Reclaimed Water Bond # 6042581 in the amount of $800,000.00 2. Street Improvements Bond # 6023788 in the amount of $1,166,835.00 3. Storm Drain Improvements Bond # 6023787 in the amount of $1,322,515.00 4. Sanitary Sewer Improvements Bond # 6023789 in the amount of $394,640.00 Again, Pulte Homes would like to thank the City of Diamond Bar for allowing us to create a new community that we feel will enhance Diamond Bar's beauty and distinctiveness amongst its' neighboring cities. If you have any questions or comments, please feel free to contact me at 949-797-4415. Sincerely, Pulte,Homes sf�lla oe Land Development Coordinator Pulte Home Corporation 18401 Von Karman Ave., Suite 200 Irvine, California 92672 Phone:949-797-4400 Fax:949-797-4401 www.Pulte.com COUNCIL TO: Honorable Mayor and Members of the City Council LMeetAgenda # —LZ - Meeting ing Date: October 16, 2001 AGENDA REPORT FROM: Linda C. Lowry, City Manag TITLE: Consider an amendment to =r for legal services between the City of Diamond Bar and Sheppard, Mullin, Richter and Hampton, LLP. RECOMMENDATION: It is recommended that the City Council approve the amendment to the contract for legal services between the City of Diamond Bar and Sheppard, Mullin, Richter and Hampton, LLP, in the amount of $25,000. FINANCIAL IMPACT: $25,000; there are sufficient funds in the Special Legal Services account. BACKGROUND: On April 20, 1999, the City of Diamond Bar approved a contract with the Law Firm of Sheppard, Mullin, Richter and Hampton, LLP (SMRH). Since that time, the contract has been amended to cover costs associated with the requested legal processes and analyses. On April 17, 2001, the City Council approved a contract amendment in the amount of $25,000, for a total allocation of $385,000. DISCUSSION: It is now necessary to increase the contract amount by $25,000 for a not -to - exceed total amount of $410,000. Agenda # �. ? Meeting Date: October 16 2001 CITY COUNCIL TO: Honorable Mayor and Members of the City Council VIP,=: Linda C. Lowry, City Manager TITLE: Award of Traffic and Transportation Services Contracts to Warren C. Siecke, AAE Incorporated, and Sasaki Transportation Services, On an On-Call/As-Needed Basis, for a Period Of Three (3) Years, Commencing October 21, 2001. RECOMMENDATION: That the City Council award contracts to Warren C. Siecke, AAE Incorporated, and Sasaki Transportation Services, to provide professional traffic and transportation engineering services on an as -needed basis, for a period of three (3) years, commencing October 21, 2001. FINANCIAL IMPACT: For Development related projects, funding will be provided through Developer's fees/deposits paid by the, applicant to the City prior to the Plan -Check stage. Each specific development related project assignment will be compensated on either a lump -sum or a time -and -materials basis. For Capital Improvement Projects (City initiated public works projects), funding will be provided through City sources. BACKGROUND: On. September 10, 2001, Public Works requested proposals to provide professional traffic and transportation engineering services for the City of Diamond Bar, on an as -needed basis for a period of three (3) years, commencing October 21, 2001 with the possibility of two (2) additional annual renewals. The proposals were due to the City on September 25, 2001. The scope of services to be provided include: attendance at City Council, Traffic and Transportation Commission and other meetings, geometric design and traffic signal design, reviewing of various environmental and traffic impact studies, conducting studies and preparing reports, preparing data for congestion management program, preparing traffic signal operation and coordination studies, and other related services as requested by the City, which pertain to development and capital improvement projects. Page 2 Traffic and Transportation Consultants DISCUSSION: The City received nine (9) proposals. A selection committee reviewed all received proposals and selected three (3) firms. The selection committee recommends that the City retain three (3) pre- qualified firms, Warren C. Siecke, AAE Incorporated and Sasaki Transportation Services to provide traffic and transportation engineering services on an as -needed basis. Based on the City's current use of Warren C. Siecke as traffic and transportation consultant and to maintain continuity and consistency, it is recommended that Warren C. Siecke be the primary traffic and transportation consultant. While Warren C. Siecke will be the primary traffic and transportation consultant, staff recommends that it would be in the City's best interest to retain additional consultants for specialty services based on work load/demand the needs of the City. PREPARED BY: Kirk Phillips Associate Engineer REVIEWED BY: — Y_U4__�r James DeStefno Deputy City M nager Date Prepared: October 11, 2001 Davi . Liu Director of Public Works Attachments: Request for Proposals Sample Consultant Services Agreement Scope of Services for Warren C. Siecke Scope of Services for AAE Incorporated Scope of Services for Sasaki Transportation Services Robert S. Huff Mayor Carol Herrera Mayor Pro Tem Sleen R. Ansari Council Member Wen Chang Council Member Deborah H. O'Connor Council Member Recycled paper September 10, 2001 C ity of Diamond Bar 21825 E. Copley Drive • Diamond Bar, CA 91765-4178 (909) 860-2489 • Fax (909) 861-3117 www.CityofDiamondBar.com SUBJECT: Professional Traffic and Transportation Engineering Services To Interested Traffic and Transportation Engineering Firms: The City of Diamond Bar is inviting qualified firms to submit proposals for professional traffic engineering services on an as -needed basis for a period of three (3) years commencing October 21, 2001 with the possibility of two (2) additional annual renewals. It is the City's intent to retain one City Traffic Engineering firm to provide all traffic and transportation services, for a period of three (3) years, and augment the City's professional capabilities and to provide high quality, very timet expertise where needed. The scope of work includes, but is not limited to: • City Traffic Engineering Services, including the attendance of City Council, Traffic and Transportation Commission, and other meetings as necessary; • Geometric design, traffic signal design, including complete preparation of plans, specifications and estimates, signing and striping plan, and the construction administration/inspection of these facilities; • Review of environmental studies/traffic impact studies for proposed development projects, studies and report preparations for items such as traffic control devices (traffic signals, stop signs, etc.), citizen complaints and concerns, level of service at intersections, school safety issues and speed surveys/speed limit determinations; • Preparation of traffic data for compliance with the Congestion Management Program; Zn • Traffic signal operation and coordination studies, including the implementation of signal timing and coordination programs; • Coordination with City staff and consultants for traffic requirements for Capital Improvement Program projects; and • Other related services as requested/directed by City. Page Two Traffic and Transportation Engineering September 10, 2001 Each specific assignment under an on-call engineering services contract will be compensated on either lump sum or time -and -materials basis. The method of compensation will be specified in writing by the City at the time the assignment is given. PROPOSAL CONTENTS: Firms responding shall submit 5 sets of proposals on standard paper, limited to 30 pages, which shall include the items listed below: • A brief background of your firm, including a general description of the range of relevant activities performed. Please limit your response to three (3) pages. • Description of consultant team including the names, resumes and qualifications (limited to ten pages) of your principals and other key project team members to be assigned to the City. Also include the hourly rates of all personnel assigned to the City. This will be used to negotiate any additional work the City may request. 0 Provide.an explanation of the approach and methodology used to perform the scope of work outlined in the RFP. Include a description of required plan -check list and expected turn -around time for plan -check. • Provide a list describing comparable work performed for other public agencies (maximum of 3). Include the names, phone numbers and addresses of contact persons. • Three (3) references listed by contact person, name of public agency, address and phone number. • Provide a statement that all terms and conditions outlined in the attached consulting services agreement are acceptable. SELECTION PROCEDURE: Criteria for evaluation of proposals may include, but need not be limited to, the following: 1. Responsiveness and comprehensiveness of proposal. 2. Firm's and assigned personnel's experience with the City of Diamond Bar and other public agencies. 3. Quality of previous work performed by the firm. 4. Resources and fee required to perform the requested services. Page Three Traffic and Transportation Engineering September 10, 2001 5. The Consultant's comments on the consulting services agreement. 6. References. A "Short List" of firms may be selected for further consideration and may be contacted to arrange an interview with City Staff. Should a firm be asked to arrange an interview, a principal and personnel assigned to the City should be available to discuss the following: 1. Major elements of the proposal and be prepared to answer any questions raised to clarify in detail. 2. Satisfactory performance on similar past work and description of previously related experience for assigned personnel. The City reserves the right to reduce or revise elements of the scope of work prior to the award of a contract. Furthermore, the City reserves the right to reject any proposal and may elect to make a decision without further discussion or negotiation. This solicitation is not to be construed as a contract of any kind. The City is not liable for any costs or expenses incurred in the preparation of the proposals. The right to issue supplementary information or guidelines relating to this request is also reserved by the City. To be eligible for consideration, interested firms must submit proposals to the City of Diamond Bar no later than 5:30 p.m. Tuesday, September 25, 2001. All proposals should be addressed to: City of Diamond Bar Department of Community & Development Services 21825 East Copley Drive Diamond Bar, CA 91765-4177 ATTN.: David G. Liu, P.E. Enclosed is a copy of the sample consulting services agreement for your information. If you have any questions regarding this request, please contact Ms. Sharon Gomez, Administrative Assistant, at (909) 396-5671. Sincerely;-` David G. Liu, P.E. Director of Public Works enclosure cc: Linda C. Lowry, City Manager James DeStefano, Deputy City Manager CONSULTING SERVICES AGREEMENT THIS AGREEMENT is made as of by and between the City of Diamond Bar, a municipal corporation ("City") and , ("Consultant"). RECITALS A. City desires to utilize the services of Consultant as an independent contractor to provide consulting services to City as set forth in Exhibit "A", the City's Request for Proposals dated 12001. B. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: 1. Consultant's Services. A. Scope of Services. to be performed by Consultant are Response, dated The nature and scope of the specific services as described in Exhibit "B" the Consultant's to the City's Request for Proposals. B. Level of Services/Time of Performance. The level of and time of the specific services to be performed by Consultant are as set forth in Exhibit "B." 2. Term of Agreement. This Contract shall take effect 2001, and shall continue until unless earlier terminated pursuant to the provisions herein. 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B." Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Consultant pursuant to this Agreement shall not exceed ($ 4. General Terms and Conditions. In the event of any inconsistency between the provisions of this Agreement and Consultant's proposal, the provisions of this Agreement shall control. 5. Addresses. City: City Manager Consultant: City of Diamond Bar 21825 East Copley Drive Diamond Bar, CA 91765-4177 6. Status as Independent Consultant. A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. 7. Standard of Performance. Consultant shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions. 8. Indemnification. Consultant agrees to indemnify the City, its officers, agents, volunteers, employees, and attorneys against, and will hold and save them and each of them harmless from, and all actions, claims, damages to persons or property, penalties, obligations, or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of the acts, errors or omissions of Consultant, its agents, employees, subcontractors, or invitees, including each person or entity responsible for the provision of services hereunder. In the event there is more than one person or entity named in the Agreement as a Consultant, then all obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several. 9. Insurance. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company admitted to do business in California and approved by the City (1) a policy or policies of broad -form comprehensive general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00; (3) automotive liability insurance, with minimum combined single limits coverage of $500,000.00; (4) professional liability insurance (errors and omissions) to cover or partially cover damages that may be the result of errors, omissions, or negligent acts of Consultant, in an amount of not less than $1,000,000 per occurrence; and (5) worker's compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. City, its officers, employees, attorneys, and volunteers shall be named as additional insureds on the policy(ies) as to comprehensive general liability, property damage, and automotive liability. The policy (ies) as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. A. All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage. B. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this Agreement; shall be issued by an insurance company which is admitted to do business in the State of California or which is approved in writing by the City; and shall be placed with a current A.M. Best's rating of no less that A VII. C. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, and (2) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less that one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement", or a substantially similar form which the City has agreed in writing to accept. 10. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Consultant's prior written consent, use the same for other unrelated projects. 11. Ownership of Materials. All materials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. 12. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any interest, director or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 13. Termination. Either party may terminate this Agreement with or without cause upon fifteen (15) days' written notice to the other party. However, Consultant shall not terminate this Agreement during the provision of services on a particular project. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services. 14. Personnel. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under ii supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City's premises. 15. Non -Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 16. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 17. Performance Evaluation. For any contract in effect for twelve months or longer, a written annual administrative performance evaluation shall be required within ninety (90) days of the first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement. The work product required by this Agreement shall be utilized as the basis for review, and any comments or complaints received by City during the review period, either orally or in writing, shall be considered. City shall meet with Consultant prior to preparing the written report. If any noncompliance with the Agreement is found, City may direct Consultant to correct the inadequacies, or, in the alternative, may terminate this Agreement as provided herein. 18. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 20. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. 21. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. 22. Governing Law. This Contract shall be interpreted, construed and enforced in accordance with the laws of the State of California. 23. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 24. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represent the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk. 25. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. "City" ATTEST: CITY OF DIAMOND BAR By: By. Lynda Burgess, City Clerk Robert S. Huff, Mayor Approved as to form: By: City Attorney "CONSULTANT" By: Its: ADDITIONAL INSURED ENDORSEMENT COMPREHENSIVE GENERAL LIABILITY Name and address of named insured ("Named Insured'): Name and address of Insurance Company ("Company'): uu,ldld, uescripnon or agreement(s), permit(s), license(s), and/or activity(ies) insured. Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the "Policy") or in any endorsement now or hereafter attached thereto, it is agreed as follows: 1. The ("Public Agency"), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the "Additional Insureds") under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy. 2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy. 3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought except with respect to the limits of the Company's liability. 4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall covered as third -party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company's limits of liability as provided under the policy. J-7 ADDITIONAL INSURED ENDORSEMENT COMPREHENSIVE GENERAL LIABILITY 5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained in or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds. 6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non -renewal except after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereof. In the event of Company's failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement. 7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds. 8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance. 9. This endorsement and all notices given hereunder shall be sent to Public Agency at: 10. Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached. TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF THIS ENDORSEMENT ATTACHES FROM/TO LIABILITY 11. Scheduled items or locations are to be identified on an attached sheet. The following inclusions relate to the above coverages. Includes: ❑ Contractual Liability ❑ Owners/Landlords/Tenants ❑ Manufacturers/Contractors ❑ Products/Completed Operations ❑ Broad Form Property Damage ❑ Extended Bodily Injury ❑ Broad Form Comprehensive ❑ General Liability Endorsement ❑ Explosion Hazard ❑ Collapse Hazard ❑ Underground Property Damage 0 Pollution Liability ❑ Liquor Liability 12. A ❑ deductible or ❑ self-insured retention (check one) of $ applies to all coverage(s) except: (if none, so state). The deductible is applicable 0 per claim or ❑ per occurrence (check one). 13. This is an ❑ occurrence or ❑ claims made policy (check one). 14. This endorsement is effective on at 12:01 A.M. and forms a part of Policy Number 1, (print name), hereby declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company. Executed Phone No.: ( ) 19 Signature of Authorized Representative (Original signature only; no facsimile signature or initialed signature accepted) ADDITIONAL INSURED ENDORSEMENT AUTOMOBILE LIABILITY val1ler anu etuuress or named insured ("Named Insured"): Name and address of Insurance Company ("Company"): General description of agreement(s), permit(s), license(s), and/or activity(ies) insured: Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the "Policy") or in any endorsement now or hereafter attached thereto, it is agreed as follows: 1. The ("Public Agency"), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the "Additional Insureds") under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy. 2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy. 3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought except with respect to the limits of the Company's liability. 4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall covered as third -party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company's limits of liability as provided under the policy. J-10 ADDITIONAL INSURED ENDORSEMENT COMPREHENSIVE GENERAL LIABILITY 5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds. 6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non -renewal except after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereto. In the event of Company's failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement. 7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds. 8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance. 9. This endorsement and all notices given hereunder shall be sent to Public Agency at: 10. Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached. TYPE OF COVERAGES TO WHICH LIMITS OF THIS ENDORSEMENT ATTACHES POLICY PERIOD FROM/TO LIABILITY J'> > ADDITIONAL INSURED ENDORSEMENT AUTOMOBILE LIABILITY 11. Scheduled items or locations are to be identified on an attached sheet. The following inclusions relate to the above coverages. Includes: ❑ Any Automobiles ❑ All Owned Automobiles ❑ Non -owned Automobiles ❑ Hired Automobiles ❑ Scheduled Automobiles ❑ Garage Coverage ❑ Truckers Coverage ❑ Motor Carrier Act ❑ Bus Regulatory Reform Act ❑ Public Livery Coverage L 12. A ❑ deductible or ❑ self-insured retention (check one) of $ applies to all coverage(s) except: (if none, so state). The deductible is applicable ❑ per claim or ❑ per occurrence (check one). 13. This is an ❑ occurrence or ❑ claims made policy (check one). 14. This endorsement is effective on at 12:01 A.M. and forms a part of Policy Number 1, (print name), hereby declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company. Executed Phone No.: ( ) , 20 Signature of Authorized Representative (Original signature only, no facsimile signature or initialed signature accepted) J-1 Z ADDITIONAL INSURED ENDORSEMENT AUTOMOBILE LIABILITY ADDITIONAL INSURED ENDORSEMENT EXCESS LIABILITY Name and address of named insured ("Named Insured'): va,,,C dilu duuress or insurance company ("Company'): General description of agreement(s), permit(s), license(s), and/or activity(ies) insured: Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the "Policy,,) or in any endorsement now or hereafter attached thereto, it is agreed as follows: 1. The ("Public Agency"), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the "Additional Insureds") under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy. 2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy. 3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought except with respect to the limits of the Company's liability. 4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall covered as third -party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company's limits of liability as provided under the policy. J-13 ADDITIONAL INSURED ENDORSEMENT COMPREHENSIVE GENERAL LIABILITY 5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained in or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds. 6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non -renewal except after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereto. In the event of Company's failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement. 7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the. perils insured against in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds. 8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance. 9. This endorsement and all notices given hereunder shall be sent to Public Agency at: 10. Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached. TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF THIS ENDORSEMENT ATTACHES FROM/TO LIABILITY ❑ Following Form ❑ Umbrella Liability 11. Applicable underlying coverages: J-14 ADDITIONAL INSURED ENDORSEMENT COMPREHENSIVE GENERAL LIABILITY INSURANCE COMPANY POLICY NO. AMOUNT 12. The following inclusions, exclusions, extensions or specific provisions relate to the above coverages: 13. A ❑ deductible or ❑ self-insured retention (check one) of $ applies to all coverage(s) except: (if none, so state). The deductible is applicable ❑ per claim or ❑ per occurrence (check one). 13. This is an ❑ occurrence or ❑ claims made policy (check one). 14. This endorsement is effective on at 12:01 A.M. and forms a part of Policy Number 1, (print name), hereby declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company. Executed 20 Signature of Authorized Representative (Original signature only; no facsimile signature or initialed signature accepted) ADDITIONAL INSURED ENDORSEMENT EXCESS LIABILITY Agenda # M Meeting Date: October 16, 2001 CITY COUNCIL AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manager TITLE: Award of Soils and Geotechnical Engineering Services Contract to Leighton & Associates, Kleinfelder, Inc., and Wil/dan, On an On-Call/As-Needed Basis, for a Period of Three (3) Years, Commencing October 21, 2001. RECOMMENDATION: That the City Council award contract to Leighton & Associates, Kleinfelder, Inc., and INilidan to provide professional soils and geotechnical engineering services on an as -needed basis, for a period of three (3) years, commencing October 21, 2001. FINANCIAL IMPACT: For°Development related projects, funding will be provided through Developer's fees/deposits paid by the applicant to the City prior to the Plan -Check stage. Each specific development related project assignment will be compensated on a time -and -materials basis from the deposit account. For Capital Improvement Projects (City initiated public works projects), funding will be provided through City sources. BACKGROUND: On September 10, 2001, Public Works requested proposals to provide professional soils and geotechnical engineering services for the City of Diamond Bar, on an as -needed basis for a period of three (3) years, commencing October 21, 2001, with the possibility of two (2) additional annual renewals. The proposals were due to the City on September 25, 2001. The scope of services to be provided include: reviewing and recommending on various soils/geotechnical/engineering geology and environmental remediation reports, pavement testing and analysis, soils investigations, compaction testing, and other related services as requested by the City, which pertain to development and capital improvement projects. Page 2 Soils and Geotechnical Consultants DISCUSSION: Tho City received eight (8) proposals. A selection committee reviewed all received proposals and selected three (3) firms. The selection committee recommends that the City retain three (3) pre- qualified firms, Leighton & Associates, Kleinfelder, Inc., and Willdan to provide soils and geotehcnical engineering services on an as -needed basis. Based on the City's current use of Leighton & Associates as soils and geotechnical consultants and to maintain continuity and consistency, it is recommended that Leighton & Associates be the primary soils and geotechnical consultant. While Leighton & Associates will be the primary soils and geotechnical consultant, staff recommends that it would be in the City's best interest to retain additional consultants for specialty services based on work load/demand and the needs of the City. PREPARED BY: { Kirk Phillips Associate Engineer REVIEWED BY: — �Ia —�,p James DeStefan Deputy City Man ger Date Prepared: October 11, 2001 vid G. Liu Director of Public Works Attachments: Request for Proposals Sample Consultant Services Agreement Scope of Services for Leighton & Associates Scope of Services for Kleinfelder, Inc. Scope of Services for Willdan t Robert S. Huff Mayor Carol Herrera Mayor Pro Tem Eileen R. Ansari Council Member Wen Chang Council Member Deborah H. O'Connor Council Member Recycled paper September 10, 2001 City of Diamond Bar 21825 E. Copley Drive • Diamond Bar, CA 91765-4178 (909) 860-2489 • Fax (909) 861-3117 www.CityofDiamondgar.com SUBJECT: Professional Soils and Geotechnical Engineering Services To Interested Soils and Geotechnical Engineering Firms: The City of Diamond Bar is inviting qualified firms to submit proposals for professional soils and geotechnical engineering services on an as -needed basis for a period of three (3) years commencing October 21, 2001 with the possibility of two (2) additional annual renewals. It is the City's intent to retain one City Soils and Geotechnical Engineering firm to provide all soils and geotechnical engineering services, for a period of three (3) years, and augment the City's professional capabilities and to provide high quality, very timely expertise where needed. The scope of work includes, but is not limited to: • Reviewing and recommending on various soils investigations, geotechnical, engineering geology, and environmental remediation reports which pertain to development and capital improvement projects; i Pavement testing and analysis, soils investigation and compaction testing; 0 Other related services as requested/directed by the City. Each specific assignment under an on-call engineering services contract will be compensated on either lump sum or time -and -materials basis. The method of compensation will be specified in writing by the City at the time the assignment is given. Individual assignments under the contract will not exceed the sum of $10,000. Method of assigning projects are based on a rotational system of the contracted firms. PROPOSAL CONTENTS: Firms responding shall submit 5 sets of proposals on standard paper, limited to 30 pages, which shall include the items Iisted below: • A brief background of your firm, including a general description of the range of relevant activities performed. Please limit your response to three (3) pages. Page Two Soils and Geotechnical Engineering September 10, 2001 0 Description of consultant team including the names, resumes and qualifications (limited to ten pages) of your principals and other key project team members to be assigned to the City. Also include the hourly rates of all personnel assigned to the City. This will be used to negotiate any additional work the City may request. • Provide an explanation of the approach and methodology used to perform the scope of work outlined in the RFP. Include a description of required plan -check list and expected turn -around time for plan -check. • Provide a list describing comparable work performed for other public agencies (maximum of 3). Include the names, phone numbers and addresses of contact persons. • Three (3) references listed by contact person, name of public agency, address and phone number. • Provide a statement that all terms and conditions outlined in the attached consulting services agreement are acceptable. SELECTION PROCEDURE: Criteria for evaluation of proposals may include, but need not be limited to, the following: 1. Responsiveness and comprehensiveness of proposal. 2. Firm's and assigned personnel's experience with the City of Diamond Bar and other public agencies. 3. Quality of previous work performed by the firm. 4. Resources and fee required to perform the requested services. 5. The Consultant's comments on the consulting services agreement. 6. References. A "Short List" of firms may be selected for further consideration and may be contacted to arrange an interview with City Staff. Should a firm be asked to arrange an interview, a principal and personnel assigned to the City should be available to discuss the following: 1. Major elements of the proposal and be prepared to answer any questions raised to clarify in detail. Page Three Soils and Geotechnical Engineering September 10, 2001 2. Satisfactory performance on similar past work and description of related experience for assigned personnel. The City reserves the right to reduce or revise elements of the scope of work prior to the award of a contract. Furthermore, the City reserves the right to reject any proposal and may elect to make a decision without further discussion or negotiation. This solicitation is not to be construed as a contract of any kind. The City is not liable for any costs or expenses incurred in the preparation of the proposals. The right to issue supplementary information or guidelines relating to this request is also reserved by the City. To be eligible for consideration, interested firms must submit proposals to the City of Diamond Bar no later than 5:30 p.m. Tuesday, September 25, 2001. All proposals should be addressed to: City of Diamond Bar Department of Community & Development Services 21825 East Copley Drive Diamond Bar, CA 91765-4177 ATTN.: David G. Liu, P.E. Enclosed is a copy of the sample consulting services agreement for your information. If you have any questions regarding this request, please contact Ms. Sharon Gomez, Administrative Assistant, at (909) 396-5671. Sincerely, David G. Liu, P.E. Director of Public Works enclosure cc: Linda C. Lowry, City Manager James DeStefano, Deputy City Manager CONSULTING SERVICES AGREEMENT THIS AGREEMENT is made as of by and between the City of Diamond Bar, a municipal corporation ("City") and , ("Consultant"). RECITALS A. City desires to utilize the services of Consultant as an independent contractor to provide consulting services to City as set forth in Exhibit "A", the City's Request for Proposals dated ,2001. B. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: 1. Consultant's Services. A. to be performed Response, dated Scope of Services by Consultant are The nature and scope of the specific services as described in Exhibit "B" the Consultant's to the City's Request for Proposals. B. Level of Services/Time of Performance. The level of and time of the specific services to be -performed by Consultant are as set forth in Exhibit "B." 2. Term of Agreement. This Contract shall take effect 2001, and shall continue until unless earlier terminated pursuant to the provisions herein. 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B." Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Consultant pursuant to this Agreement shall not exceed ($ �. 4. General Terms and Conditions. In the event of any inconsistency between the provisions of this Agreement and Consultant's proposal, the provisions of this Agreement shall control. 5. Addresses. City: City Manager Consultant: City of Diamond Bar 21825 East Copley Drive Diamond Bar, CA 91765-4177 6. Status as Independent Consultant. A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. 7. Standard of Performance. Consultant shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions. 8. Indemnification. Consultant agrees to indemnify the City, its officers, agents, volunteers, employees, and attorneys against, and will hold and save them and each of them harmless from, and all actions, claims, damages to persons or property, penalties, obligations, or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of the acts, errors or omissions of Consultant, its agents, employees, subcontractors, or invitees, including each person or entity responsible for the provision of services hereunder. In the event there is more than one person or entity named in the Agreement as a Consultant, then all obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several. 9. Insurance. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company admitted to do business in California and approved by the City (1) a policy or policies of broad -form comprehensive general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00; (3) automotive liability insurance, with minimum combined single limits coverage of $500,000.00; (4) professional liability insurance (errors and omissions) to cover or partially cover damages that may be the result of errors, omissions, or negligent acts of Consultant, in an amount of not less than $1,000,000 per occurrence; and (5) worker's compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. City, its officers, employees, attorneys, and volunteers shall be named as additional insureds on the policy(ies) as to comprehensive general liability, property damage, and automotive liability. The policy (ies) as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. A. All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy)- by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage. B. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this Agreement; shall be issued by an insurance company which is admitted to do business in the State of California or which is approved in writing by the City; and shall be placed with a current A.M. Best's rating of no less that A VII. C. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, and (2) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less that one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement", or a substantially similar form which the City has agreed in writing to accept. 10. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Consultant's prior written consent, use the same for other unrelated projects. 11. Ownership of Materials. All materials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. 12. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any interest, director or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 13. Termination. Either party may terminate this Agreement with or without cause upon fifteen (15) days' written notice to the other party. However, Consultant shall not terminate this Agreement during the provision of services on a particular project. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services. 14. Personnel. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City's premises. 15. Non -Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 16. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 17. Performance Evaluation. For any contract in effect for twelve months or longer, a written annual administrative performance evaluation shall be required within ninety (90) days of the first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement. The work product required by this Agreement shall be utilized as the basis for review, and any comments or complaints received by City during the review period, either orally or in writing, shall be considered. City shall meet with Consultant prior to preparing the written report. If any noncompliance with the Agreement is found, City may direct Consultant to correct the inadequacies, or, in the alternative, may terminate this Agreement as provided herein. 18. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 20. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. 21. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. 22. Governing Law. This Contract shall be interpreted, construed and enforced in accordance with the laws of the State of California. 23. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 24. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represent the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk, 25. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. "City" ATTEST: CITY OF DIAMOND BAR By: By: Lynda Burgess, City Clerk Robert S. Huff, Mayor Approved as to form: By: City Attorney "CONSULTANT" By: Its: ADDITIONAL INSURED ENDORSEMENT COMPREHENSIVE GENERAL LIABILITY Name and address of named insured ("Named Insured'): Name and address of Insurance Company ("Company"): General description of agreement(s), permit(s), license(s), and/or activity(ies) insured.- Notwithstanding nsured. Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the "Policy") or in any endorsement now or hereafter attached thereto, it is agreed as follows: 1. The ("Public Agency"), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the "Additional Insureds") under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy. 2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy. 3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought except with respect to the limits of the Company's liability. 4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall covered as third -party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company's limits of liability as provided under the policy. J-7 ADDITIONAL INSURED ENDORSEMENT COMPREHENSIVE GENERAL LIABILITY 5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained in or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds. 6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non -renewal except after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereof. In the event of Company's failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement. 7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds. 8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance. 9. This endorsement and all notices given hereunder shall be sent to Public Agency at: 10. Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached. TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF THIS ENDORSEMENT ATTACHES FROM/TO LIABILITY 11. Scheduled items or locations are to be identified on an attached sheet. The following inclusions relate to the above coverages. Includes: ❑ Contractual Liability ❑ Owners/Landlords/Tenants ❑ Manufacturers/Contractors ❑ Products/Completed Operations ❑ Broad Form Property Damage ❑ Extended Bodily Injury ❑ Broad Form Comprehensive ❑ General Liability Endorsement ❑ Explosion Hazard ❑ Collapse Hazard ❑ Underground Property Damage ❑ Pollution Liability ❑ Liquor Liability 12. A ❑ deductible or ❑ self-insured retention (check one) of $ applies to all coverage(s) except: (if none, so state). The deductible is applicable ❑ per claim or ❑ per occurrence (check one). 13. This is an ❑ occurrence or ❑ claims made policy (check one). 14. This endorsement is effective on forms a part of Policy Number at 12:01 A.M. and 1, (print name), hereby declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company. Executed Phone No.: ( ) 19 Signature of Authorized Representative (Original signature only, no facsimile signature or initialed signature accepted) ADDITIONAL INSURED ENDORSEMENT AUTOMOBILE LIABILITY Name and address of named insured ("Named Insured'): Name and address of Insurance Company ("Company'): General description of agreement(s), permit(s), license(s), and/or activity(ies) insured: Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the "Policy") or in any endorsement now or hereafter attached thereto, it is agreed as follows: 1. The ("Public Agency"), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the "Additional Insureds") under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy. 2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy. 3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought except with respect to the limits of the Company's liability. 4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall covered as third -party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company's limits of liability as provided under the policy. J-10 ADDITIONAL INSURED ENDORSEMENT COMPREHENSIVE GENERAL LIABILITY 5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds. 6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non -renewal except after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereto. In the event of Company's failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement. 7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds. 8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance. 9. This endorsement and all notices given hereunder shall be sent to Public Agency at: 10. Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached. TYPE OF COVERAGES TO WHICH LIMITS OF THIS ENDORSEMENT ATTACHES POLICY PERIOD FROM/TO LIABILITY J-1 1 ADDITIONAL INSURED ENDORSEMENT AUTOMOBILE LIABILITY 11. Scheduled items or locations are to be identified on an attached sheet. The following inclusions relate to the above coverages. Includes: ❑ Any Automobiles ❑ All Owned Automobiles ❑ Non -owned Automobiles ❑ Hired Automobiles ❑ Scheduled Automobiles ❑ Garage Coverage ❑ Truckers Coverage ❑ Motor Carrier Act ❑ Bus Regulatory Reform Act ❑ Public Livery Coverage ❑ 12. A ❑ deductible or ❑ self-insured retention (check one) of $ applies to all coverage(s) except: (if none, so state). The deductible is applicable ❑ per claim or ❑ per occurrence (check one). 13. This is an ❑ occurrence or ❑ claims made policy (check one). 14. This endorsement is effective on at 12:01 A.M. and forms a part of Policy Number 1, (print name), hereby declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company. Executed Phone No.: ( ) , 20, Signature of Authorized Representative (Original signature only; no facsimile signature or initialed signature accepted) J-12 ADDITIONAL INSURED ENDORSEMENT AUTOMOBILE LIABILITY ADDITIONAL INSURED ENDORSEMENT EXCESS LIABILITY Name and address of named insured ("Named Insured'): Name and address of Insurance Company ("Company'): General description of agreement(s), permit(s), license(s), and/or activity(ies) insured. Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the "Policy") or in any endorsement now or hereafter attached thereto, it is agreed as follows: 1. The ("Public Agency"), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the "Additional Insureds") under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy. 2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy. 3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought except with respect to the limits of the Company's liability. 4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall covered as third -party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company's limits of liability as provided under the policy. J-13 ADDITIONAL INSURED ENDORSEMENT COMPREHENSIVE GENERAL LIABILITY 5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained in or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds. 6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non -renewal except after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereto. In the event of Company's failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement. 7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds. 8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance. 9. This endorsement and all notices given hereunder shall be sent to Public Agency at: 10. Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached. TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF THIS ENDORSEMENT ATTACHES FROM/TO LIABILITY ❑ Following Form ❑ Umbrella Liability 11. Applicable underlying coverages: J-14 ADDITIONAL INSURED ENDORSEMENT COMPREHENSIVE GENERAL LIABILITY INSURANCE COMPANY POLICY NO. AMOUNT 12. The following inclusions, exclusions, extensions or specific provisions relate to the above coverages: 13. A ❑ deductible or ❑ self-insured retention (check one) of $ applies to all coverage(s) except: (if none, so state). The deductible is applicable ❑ per claim or ❑ per occurrence (check one). 13. This is an ❑ occurrence or ❑ claims made policy (check one). 14. This endorsement is effective on at 12:01 A.M. and forms a part of Policy Number 1, (print name), hereby declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company. Executed Phone No.:( ) 20 Signature of Authorized Representative (Original signature only, no facsimile signature or initialed signature accepted) J-15 ADDITIONAL INSURED ENDORSEMENT EXCESS LIABILITY Agenda # -7, 1 Meeting Date: Oct. 16, 2001 CITY COUNCIL, AGENDA REPORT TO: Honorable Mayor and Members of e City Council VIA: Linda C. Lowry, City Manag TITLE: DEVELOPMENT CODE AMENDMEN NO. 2001-01 RECOMMENDATION: It is recommended that the City Council receive the staff report, open the public hearing, receive testimony and approve the first reading of Ordinance No. (2001). FINANCIAL IMPACT: N/A BACKGROUND: The purpose of the Development Code is to implement the policies of the City's General Plan by classifying and regulating the uses of land and structures within the City. In addition, the Development Code protects and promotes the public health, safety, and general welfare of the residents, and preserves and enhances the aesthetic quality of the City. The Development Code provides standards for orderly growth and development and promotes a stable pattern of land uses. It is a tool utilized to implement land uses designated by the General Plan, thereby avoiding conflict between land uses. The Development Code assists in protecting and maintaining property values, and conserving and protecting the City's natural resources. Furthermore, the Development Code facilitates in protecting the City's character, and social and economic stability, as well as assisting in maintaining a high quality of life without unduly high public or private costs for development or unduly restricting private enterprise, initiative, or innovative design. After many workshops and public hearings by Planning Commission and City Council, the City's Development Code was adopted and became effective on December 3, 1998. The City staff has been implementing the Development Code for over two and a half years. The implementation of the Code during this time period has caused one series of amendments approved on April 4, 2000 and effective on May 4, 2000. The draft amendments incorporated within this Agenda Report are the second set of amendments and could be considered minor technical changes. A portion of the draft amendments is related to the City's telecommunications standards. The City Attorney supports these amendments which are necessary to comply with The Telecommunications Act of 1996/Federal Communications Commission Over -the -Air Reception Devices Rule typically referred to as "The Rule". The remaining draft amendments are a result of issues arising from the implementation of the Development Code and are considered minor. The draft amendments will assist the staff in better serving the residence and the development community while safeguarding the best interest of the City. As a result, the City of Diamond Bar (pursuant to Code Sections 22.44) is requesting approval to amend the following Articles and Sections of City's Development Code: Article 11 • Table 2-2, (Page II -7) • Table 2-4, (Pages II -12) • Table 2-6 (Page II -21) Article III • Section 22.42.130A., (Page 1) • Section 22.42.130C.1., Subsections a. - d. (Page 2) • Section 22.42.130D.1. (Page 2) • Section 22.42.130D.1., Subsection a. (Page 2) • Section 22.42.130D.1., Subsection c. (Page 2) • Section 22.42.130D.1., Subsection e. (Page 3) • Section 22.42.130D.1., Subsection j. (Page 3) • Section 22.42.130D.2., Subsection a. (Page 3) • Section 22.42.130D.2., Subsection b. (Page 4) • Section 22.42.130D.2., Subsection d. (Page 4) • Section 22.42.130D.3., Subsection b. (Page 4) • Section 22.42.130D.3., Subsection c. (Page 4) • Section 22.16.090, - CA. f., (Page 111-16) • Table 3-15, (Page III —189) • Table 3-10 (Page 111-96) • Section 22.30.060 - Figure 3-43 (Page III -101) • Section 22.16.050 B., (Page III -7), • Section 22.30.070 I. 2. a., (Page III -108) • Section 22.22.120, B. Figure 3-35 (Page III -58) • Section 22.16.090., CA.e. (Page III -16) • Section 22.34.030.C., (Page III -118) • Section 22.34.040.D., (Page III -119) • Section 22.34.050.C., (Page III -120) • Section 22.34.060.C., (Page 111-121) Article V • Section 22.72.020.B.2. (Page V-21) Article VI • Section 22.80.020, (Page VI -16, 26, 43, 49 & 55) 2 DISCUSSION: Development Code Section 22.44.020 identifies the City official or body responsible for reviewing and making decisions on each type of application, land use permit and other entitlements. Pursuant to the referenced section, the Planning Commission is the advisory body to the City Council, the decision -makers for Development Code amendments. On April 10, 2001, the Planning Commission had a study session on the draft amendments. On May 22, 2001, the Planning Commission in Resolution No. 2001-16 recommended approval of the proposed amendments to the City Council. The following analysis will delineate each section with the current standards and the Planning Commission's recommended amendment. Article II Table 2-2, (Page II -7) Current Standard: -vr%ki hy% nnk1Q1CTC1k1f-V MATRIY LVIYI IM%A VVI1VIV / ..-..v . GENERAL PLAN DESIGNATION EXISTING ZONING DISTRICTS APPLICABLE DEVELOPMENT RL RLM CODE STANDARDS Office Professional (OP) Max 1.0 Commercial Manufacturing Zone (CM) Office Professional (OP) FAR. ft. otherwise. Business Park (OB) additional uses Recommended Amendment: 7f%K11n1f_'- rnK1CICTGNrV MATRIY Table 2-4, (Pages 11-12) Current Standard: 0C42InPK1T1A1 nICTRIC'_T f-�FNFRAL DEVELOPMENT STANDARDS GENERAL PLAN DESIGNATION EXISTING ZONING DISTRICTS APPLICABLE DEVELOPMENT RL RLM CODE STANDARDS Office Professional (OP) Max 1.0 Commercial Manufacturing Zone (CM) Office Professional (OP) or Office FAR. ft. otherwise. Business Park (OB) additional uses ft. otherwise. for Gateway Corporate Center Table 2-4, (Pages 11-12) Current Standard: 0C42InPK1T1A1 nICTRIC'_T f-�FNFRAL DEVELOPMENT STANDARDS Development Feature RR RL RLM Street side 15 ft., reverse corner lot; 10 15 ft., reverse corner lot; 10 15 ft., reverse corner lot; 10 ft. otherwise. ft, otherwise. ft. otherwise. Recommended Amendment: (Section 22.16.090, page III -16, CA. h.) h. Fences and Walls. 1. On a reverse corner lot, setbacks for fences and walls higher than 42 inches and not exceeding six feet in height shall comply with setbacks as described in Table 2-4. The director may reduce the required 15 foot setback to a minimum 10 feet for fences and walls on a reverse corner lot where a clear line of site is maintained for vehicular and pedestrian traffic. Table 2-6 (Page 11-21) Current Standard: ALLOWED USES AND PERMIT REQUIREMENTS FOR COMMERCIAU IKIM11CTOlA1 7^Al1Alr nlQTR1(%TC IIVVVV I RAV 6V��M ✓ RETAIL TRADE USES C-1 C-2 C-3 I Second hand stores P P P Recommended Amendment: ALLOWED USES AND PERMIT REQUIREMENTS FOR COMMERCIAU INDUSTRIAL ZONING DISTRICTS RETAIL TRADE USES C-1 C-2 C-3 I Second hand stores P P Article III Television Antennas and Wireless Telecommunications Antenna Facilities. (Note: The amendment is necessary in order to comply with the Telecommunications Act of 1996/Federal Communications Commission Over -the -Air Reception Devices Rule. According to "The Rule", aesthetic factors alone are insufficient to justify height limitations or placement. The City of Diamond Bar will need to proceed with caution in enforcing any aesthetically based placement criteria. "The Rule" does not allow for unreasonable delay and/or expense to install or maintain a satellite antenna or impair the antenna's ability to receive an acceptable quality signal.) The specific amendments are as follows: Section 22.42.130A. - Purpose and Applicability (Page 1) Current Standard: A. Purpose. The purpose of this section is to establish development standards and land use controls for the installation and maintenance of radio and television antennas, including amateur radio station antennas and wireless telecommunications antenna facilities within specified land use zones of the City. The standards and controls are intended to insure the design and location of those antennas and related facilities are consistent with M previously adopted policies of the City, as set forth in the General Plan, to guide the orderly development of the community, to promote the public health, safety, comfort, convenience, and general welfare of the City's residents, to protect property values, and to enhance the aesthetic appearance of the City by maintaining architectural and structural integrity and by protecting views from obtrusive and unsightly accessory uses and facilities. Recommended Amendment: A. Purpose. The purpose of this section is to establish development standards and land use controls for the installation and maintenance of radio and television antennas, including amateur radio station antennas and wireless telecommunications antenna facilities within specified land use zones of the City. The standards and controls are intended to insure the design and location of those antennas and related facilities are consistent with previously adopted policies of the City, as set forth in the General Plan, to guide the orderly development of the community, to promote the public health, safety, comfort, convenience, and general welfare of the City's residents, to protect property values, and to enhance the aesthetic appearance of the City by maintaining architectural and structural integrity and by protecting views from obtrusive and unsightly accessory uses and facilities. As related to health, safety, and structural integrity, all such facilities shall comply with the structural design requirements of the current Uniform Building Code. The purpose of compliance with the Uniform Building Code is to insure that such facilities do not fail in a seismic event or high winds that traditionally occur in Diamond Bar. Section 22.42.130C.1., Subsections a. - d. (Page 2) Current Standard: a. An antenna located in any zoning district that is designed to receive direct broadcast satellite service, including direct -to -home satellite services, that is one meter (1 m) [39"] or less in diameter and that is either building -mounted or if elevated by a mast, does not exceed above the roofline. b. An antenna that is designed to receive video programming services and that is located in any zoning district where commercial or industrial uses are generally permitted, which antenna is two meters (2m) [6.5'] or less in diameter and is either building -mounted or, if elevated by a mast, does not extend above the roofline. C. An antenna located in any zoning district that is designed to receive video programming services by means of multipoint distribution services, including multichannel multipoint distribution services, which antenna is one meter (1 m) [39"] or less in diameter or diagonal measurement and which is either building -mounted or, if elevated by a mast, does not extend above the roofline. d. An antenna located in any zoning district that is designed solely to receive television broadcast signals, which antenna, whether building -mounted or ground -mounted, does not extend above the roofline. Recommended Amendment: Amend the phrases "does not extend above the roofline" to read "shall not extend more than 12 feet above the roofline" (in all of the above subsections) "without a permit from the Building and Safety Division. Section 22.42.130D.1. (Page 2) Current Standard: 1. City-wide Standards. The following development standards apply in all zoning districts to the siting, construction, and operation of all satellite earth station antennas, including those that require the issuance of a conditional use permit and the issuance of a building permit, as provided for in paragraph E. Recommended Amendment: City-wide Standards. The following development standards apply in all zoning districts to the siting, construction, and operation of all satellite earth station antennas, including those that require the issuance of a conditional use permit and the issuance of a building permit, as provided for in paragraph E. The Director may modify or waive any standard or requirement that impairs the installation, maintenance, or use of over -the -air reception devices. Section 22.42.130D.1., Subsection a. (Page 2) Current Standard: a. The height of a ground -mounted satellite earth station antenna may not extend above the roofline. Recommended Amendment: Amend the phrase " may not extend above the roofline" to read "shall not extend more than 12 feet above the roofline without the Building and Safety Division review and approval". Section 22.42.130D.1., Subsection c. (Page 2) Current Standard: C. Satellite earth station antennas, whether ground -mounted or building -mounted, including any guy -wires, mast, and accessory equipment, must be located and designed so as to mitigate adverse visual effects from adjacent properties and from public streets, which mitigation may involve screening by means of landscaping or the addition of new architectural elements that are compatible with the designed of adjacent buildings. The Director may modify this screening requirement if the antenna's reception is impaired. Recommended Amendment: C. Satellite earth station antennas, whether ground -mounted or building -mounted, including any guy -wires, masts, and accessory equipment, should, to the extent feasible, be located R and designed so as to mitigate adverse visual impacts from adjacent properties and from public streets, which mitigation may involve screening by means of landscaping or the addition of new architectural elements that are compatible with the designed of adjacent buildings. Satellite earth station antennas shall be located in rear yards or side yards not visible or screened from view from adjacent properties and/or public right-of-way where such placement does not impair an antenna's reception. The Director may modify tW6 any requirement in this section if the antenna reception is impaired. Section 22.42.130D.1., Subsection e. (Page 3) Current Standard: e. Any mast that will be used to elevate a satellite earth station antenna must be constructed of noncombustible and corrosive -resistant materials. Recommended Amendment: Delete this section. (Note: According to the current Uniform Building Code, a structure is required to be constructed of noncombustible and noncorrosive -resistant materials when the structure is more than 25 feet in height.) Section 22.42.130D.1., Subsection j. (Page 3) Current Standard: j. All connectors on a satellite earth station antenna, and on any mast to be used for elevation, must be capable of sustaining a wind loads of at least nine kilograms (9kg/20 lbs.). Recommended Amendment: Pursuant to the current Uniform Building Code, all connectors on a satellite earth station antenna, and on any mast to be used for elevation, must be capable of sustaining a wind loads of at least 20 pounds per square foot. Due to the fact that Diamond Bar is located in an area traditionally subject to high winds, all structures including satellite earth station antenna shall be required to withstand an 80 mile per hour wind load. Section 22.42.130D.2., Subsection a. (Page 3) Current Standard: a. No satellite earth station antenna may be mounted on the roof of building. Recommended Amendment: a. The height of the roof -mounted satellite earth station antenna shall not extend more than twelve (12) feet above the roofline without a permit from Building and Safety Division. 7 Section 22.42.130D.2., Subsection b. (Page 4) Current Standard: b. The height of a ground -mounted satellite earth station may not extend above the roofline. Recommended Amendment: b. The height of a ground -mounted satellite earth station antenna shall not extend more than twelve (12) feet above the roofline without a permit from Building and Safety Division. Section 22.42.130D.2., Subsection d. (Page 4) Current Standard: d. A satellite earth station antenna that is ground -mounted must be located in the side yard or rear yard and at least two meters (2m) [6.5'] feet from any property line. Recommended Amendment: Delete this section. Section 22.42.130D.3., Subsection b. (Page 4) Current Standard: b. No ground -mounted satellite earth station antenna may be located in the area of between the front property line and the main building or structure. Recommended Amendment: Delete this section. Section 22.42.130D.3., Subsection c. (Page 4) Current Standard: C. If roof -mounted, a satellite earth station antenna must not extend more than two meters (2m) [6.5'] feet above the roofline, and must either be affixed to a flat portion of the roof structure having parapets or it must be integrated with the architectural design of the building in accordance with a plan that is approved by the Director. Recommended Amendment: C. The height of a ground -mounted satellite earth station antenna shall not extend more than twelve (12) feet above the roofline without a permit from the Building and Safety Division. (Note: If Diamond Bar desires to limit the number of satellite antennas on a particular property, the standards will need to contain provisions that allow the antenna owner to establish a need for multiple antennas. A restricting standard may prohibit the installation of equipment that is merely duplicative and not necessary for the reception of video programming. Additionally, we may wish to consider including a catch all provision that allows the Director to modify or waive any standard or requirement that impairs the installation, maintenance or use of over -the -air reception devices. According to the City Attorney, such a provision may enable the City to withstand a legal challenge to its regulations.) Section 22.16.090, - C.4. f., (Page III -16); and Section 22.42.110 -Table 3-15, (Page III —189) Current Standard (page III -16): EQUIPMENT. Ground -mounted equipment (e.g., air conditioner, swimming pool pump, heater, filter, fans, etc.) shall be allowed in the required side or rear yard setback, provided: 1) The equipment is not located closer than 42 inches to the lot line; and Current Standard (page III —189): REQUIRED SETBACKS - ACCESSORY USES AND STRUCTURES Accessory Structure Type of Setback Required Setback Air-conditioning equipment, Sides, rear3 3 feet. Pool and spa equipment, Street side As required for main structure. Ground-based antennas Studios for dance and art 1 space for each 200 sq. ft. of gross floor area Recommended Amendment: (Note: Ground-based antennas are deleted.) REQUIRED SETBACKS - ACCESSORY USES AND STRUCTURES Accessory Structure Type of Setback Required Setback Air-conditioning equipment, pool and spa equipment Sides, rear3 Street side 42 inches. As required for main structure. Table 3-10 (Page III -96) Current Standard (page 111-96): nAOwlKir 12=Q11109=MFNT44 RV 1 ANn LISE 0 Land Use Type: Vehicle Spaces Required Recreation, Education, Public Assembly Continued Studios for dance and art 1 space for each 200 sq. ft. of gross floor area 0 Recommended Amendment: w. mvair% r1c/1I r1r2cnA0NIT0 QV 1 Akin I IQI= IIAMMIVu rIGW6JInLIv11..1r I v Type of Setback Land Use Type: Vehicle Spaces Required Recreation, Education, Public Assembly Required Setback Continued Swimming pool, spa, the fish pond, outdoor play Studios and non -degree schools 1 space for each 200 sq. ft. of gross floor area and 1 space for each employee (Note: Minor Variance process can be utilized to reduce the number of required off-street parking space by not more than 20%.) Table 3-15, (Page III -189) Current Standard: Only fountains and decorative pools are addressed on page 111-10 Open Space for Commercial Projects. Said structures are not listed in Table 3-15, page III -189 - Required Setbacks -Accessory Uses and Structures. Recommended Amendment: To Table 3-15, page III -189 Required Setbacks -Accessory Uses and Structures @: 1 .....I.._C.�w,'1rte+nhn�l I-Inmae ♦7111 IW- CQIIII. Type of Setback Required Setback Accessory Structures Type of Setback Required Setback equipment, fountains, decorative pools Swimming pool, spa, the fish pond, outdoor play Sides, rear3 5 feet. equipment, fountains, decorative pools Street side I As required for main structure. M It'1F 'lI Detached/Detached Clem[ U - m , Accessory Structures Type of Setback Required Setback Swimming pool, spa, the fish pond, outdoor play Front 10 feet. equipment, fountains, decorative pools Sides 5 feet. Street side 10 feet. Rear3 5 feet. 10 Table 3-15, (Page III -189) Current Standard: Required Setbacks -Accessory Uses and Structures w:�__1_n-.a..wL...A LJ�rrnt+ Sin le-rannu VG�ac ed I 1will- Type of Setback Required Setback Accessory Structures Tvpe of Setback Re uired Setback As required for main structure. Garage, gazebo, greenhouse, patio cover, Sides, rear As required for main structure. storage shed, workshop Street side As required for main structure. Recommended Amendment: Required Setbacks -Accessory Uses and Structures ���� �G-ranu� YGLQYIIYM ■ Iv...vv Accessory Structures Type of Setback Required Setback Garage, workshop, patio cover, Sides, rear As required for main structure. As required for main structure. Street side Detached patio cover and/or trellises, gazebo, Sides, rear 5 feet from property line or greenhouse, storage shed buildable pad line, whichever is applicable. Street side As required for main structure. Section 22.30.060 -Figure 3-43 DISABLED/HANDICAPPED PARKING REQUIREMENTS (Page III -101) Current Standard: The van accessible loading and unloading area width in not delineated in the graphic. This area's width is delineated for double and single parking spaces reserved for patrons with disabilities. Recommended Amendment: Add the width of the van loading and unloading area to the graphic. The width is 8 ft. Section 22.16.050 B., Exterior Lighting (Page III -7), Section 22.30.070 I. 2. a., Lighting (Page III - 108) Current Standard: (Page III -7) B. Intensity. The level of parking lot light projected onto any ground or wall surface shall be an average of between one and two footcandles. The uniformity ratio (average to minimum) shall not exceed 6:1. Pedestrian walkways, plazas, and courts shall have a light 11 level at the ground surface of one footcandle. The electrical plan or lighting plan shall demonstrate the dispersal of light on the ground surface and compliance with the requirements of this Subsection. Building -mounted decorative lights shall not exceed five footcandles measured five feet from the light source. Current Standard: (Page III -108) Section 22.30.070 I. 2. a. A minimum of one footcandle of illumination shall be maintained at the parking surface throughout the parking area. Recommended Amendment: (Page III -7, delete the first and second sentence of Current Standard) B. Intensity. Parking areas shall be provided with lighting capable of providing adequate illumination for nighttime security and safety. Lighting, as set forth in the lighting or electrical plan, shall provide a minimum one footcandle of illumination at the ground throughout the parking area and all associated walkways, plazas and courts. Building - mounted decorative lights shall not exceed five footcandles measured five feet from the light source. (Note: This amendment creates uniformity with Section 22.30.070 I. 2. a., Lighting (Page III -108). Section 22.22.120, B. Architecture Guidelines -Figure 3-35 (Page III -58) Current Standard: Figure 3-35 "This" graphic currently states "Large Roof Sections to Parallel to the Average Slope". Recommended Amendment: Delete "Average" from the graphic. Note: The word "Average" is contradictory to the statement the Code makes in Section 22.16.060 - Height Measurement and Height Limit Exceptions because this section states that maximum height shall be measured from the natural or finished grade adjacent to any point at each exterior wall of the structure to the highest point of the roofline above and parallel to the natural or finished grade. It does not discuss measuring from a finished or natural average grade or an average slope. It is also contradictory to Section 22.22.120 - Architecture Standards/Figure 3-34 that does not delineate measuring according to the average slope.) Section 22.16.090, C.4.e. (Page III -16) Setback Regulations and Exceptions/Drives, Walkways, and Decks. Current Standard: Driveways, walkways, patio slabs and wooden decks shall be allowed in required setback provided they do not exceed one foot above finished grade. Recommended Amendment: CA.e. 1) A deck shall not extend more than six feet over top of slope, nor more than three feet above the slope at any point. A deck shall maintain a minimum side and rear setback of 12 the five feet from property line or buildable pad's edge, whichever is applicable and a street side setback as required for the main structure setback. Section 22.34.030.C., PROPERTY MAINTENANCE STANDARDS Single-family Standards/ Structure Maintenance (Page III -118) Current Standard: C. Structure maintenance. All structures shall be maintained in a structurally sound, safe manner with a clean, orderly appearance. Any physical damage or deterioration (e.g., broken windows/doors, leaking roof, etc.) peeling paint, graffiti or other types of damage or deterioration shall be repaired as soon as possible. Graffiti shall be removed within 72 hours by the owner/occupants of the structure. Recommended Amendment: C. Structure maintenance. All structures shall be maintained in a structurally sound, safe manner with a clean, orderly appearance. Any physical damage or deterioration (e.g., broken windows/doors, leaking roof, etc.) peeling paint, graffiti or other types of damage or deterioration shall be repaired as soon as possible. When re -roofing a structure, the entire roof shall be completed. All re -roofing shall be uniform in material and color or match existing except as approved by the Director in cases of emergency. Graffiti shall be removed within 72 hours by the owner/occupants of the structure. Section 22.34.040.D., Multi -family Standards/Structure Maintenance (Page III -119) Current Standard: D. Structure maintenance. All structures shall be maintained in a structurally sound, safe manner with a clean, orderly appearance. Any physical damage or deterioration (e.g., broken windows/doors, leaking roof, etc.) peeling paint, graffiti or other types of damage or deterioration shall be repaired as soon as possible. Graffiti shall be removed within 72 hours by the owner/occupants of the structure. Recommended Amendment: D. Structure maintenance. All structures shall be maintained in a structurally sound, safe manner with a clean, orderly appearance. Any physical damage or deterioration (e.g., broken windows/doors, leaking roof, etc.) peeling paint, graffiti or other types of damage or deterioration shall be repaired as soon as possible. When re -roofing a structure, the entire roof shall be completed. All re -roofing shall be uniform in material and color or match existing except as approved by the Director in cases of emergency. Graffiti shall be removed within 72 hours by the owner/occupants of the structure. Section 22.34.050.C., Commercial Standards/Structure Maintenance (Page III -120) Current Standard: 13 C. Structure maintenance. All structures shall be maintained in a structurally sound, safe manner with a clean, orderly appearance. Any physical damage or deterioration (e.g., broken windows/doors, leaking roof, etc.) peeling paint, graffiti or other types of damage or deterioration shall be repaired as soon as possible. Graffiti shall be removed within 72 hours by the owner/occupants of the structure. Recommended Amendment: C. Structure maintenance. All structures shall be maintained in a structurally sound, safe manner with a clean, orderly appearance. Any physical damage or deterioration (e.g., broken windows/doors, leaking roof, etc.) peeling paint, graffiti or other types of damage or deterioration shall be repaired as soon as possible. When re -roofing a structure, the entire roof shall be completed. All re -roofing shall be uniform in material and color or match existing except as approved by the Director in cases of emergency. Graffiti shall be removed within 72 hours by the owner/occupants of the structure. Section 22.34.060.C., Industrial Standards/Structure Maintenance (Page I11-121) Current Standard: C. Structure maintenance. All structures shall be maintained in a structurally sound, safe manner with a clean, orderly appearance. Any physical damage or deterioration (e.g., broken windows/doors, leaking roof, etc.) peeling paint, graffiti or other types of damage or deterioration shall be repaired as soon as possible. Graffiti shall be removed within 72 hours by the owner/occupants of the structure. Recommended Amendment: C. Structure maintenance. All structures shall be maintained in a structurally sound, safe manner with a clean, orderly appearance. Any physical damage or deterioration (e.g., broken windows/doors, leaking roof, etc.) peeling paint, graffiti or other types of damage or deterioration shall be repaired as soon as possible. When re -roofing a structure, the entire roof shall be completed. All re -roofing shall be uniform in material and color or match existing except as approved by the Director in cases of emergency. Graffiti shall be removed within 72 hours by the owner/occupants of the structure. Article V Section 22.72.020.B.2., Notice of Hearing/Method of Notice Distribution. (Page V-21) Current Standard: B. Method of notice distribution. 2. Notice shall be posted, at least ten days before the hearing, in the following manner: a. On the subject parcel on a display board measuring at least four foot by six foot. The applicant is responsible for the preparation, and installation and maintenance of the display board. 14 Recommended Amendment: B. Method of notice distribution. 2. Notice shall be posted, at least ten days before the hearing, in the following manner: a. On the subject parcel, on a display board measuring at least four foot by six foot. The applicant is responsible for the preparation, installation, maintenance and removal of the display board. The display board shall be removed no later than three days after the date of the scheduled public hearing has concluded. Article VI Definitions: Section 22.80.020, "D" (Page VI -14) Current Standard: Deck - not defined. Recommended Amendment: Deck. A porch or platform which projects more than two feet from an adjacent structure or is freestanding and at least two feet wide that is fully unroofed and unenclosed. Section 22.80.020, "1" (Page VI -26) Current Standard: Inoperative Vehicle - not defined. Recommended Amendment: Inoperative Vehicle. A vehicle (including, but not limited to cars, boats, trucks, recreational vehicles, etc.) not legally able to be operated on a public highway and in an obvious state of disrepair (i.e. flat tire, mechanical parts missing, interior used as a storage area, etc.). Section 22.80.020, "S" (Page VI -43) Current Standard: Also includes specialized non -degree granting schools offering instruction in: ➢ art ➢ drivers education ➢ ballet and other dance ➢ language ➢ computers and electronics ➢ music ➢ drama 15 Recommended Amendment: ➢ art ➢ drivers education ➢ ballet and other dance ➢ language ➢ computers and electronics ➢ music ➢ drama ➢ science ➢ math Section 22.80.020, "S" (Page VI -49) Current Standard: Site coverage. The percentage of total site area occupied by structures, and paving for vehicle use. Structures/building coverage includes the primary structure, all accessory structures (e.g., carports, garages, patio covers, sheds, trash dumpster enclosures, etc.) and architectural features (e.g., chimneys, balconies, decks above the first floor, porches, stairs, etc.). Structures/building coverage is measured from exterior wall to exterior wall. Pavement coverage includes areas necessary for ingress, egress, outdoor parking, and circulation of motor vehicle. See Figures 6-8 (Site Coverage). Recommended Amendment: Site coverage. The percentage of total site area occupied by structures, and paving for vehicle use. Structures/building coverage includes the primary structure, all accessory structures (e.g., carports, garages, patio covers, sheds, trash dumpster enclosures, etc.) except tennis courts and pools/spas and architectural features (e.g., chimneys, balconies, decks above the first floor, porches, stairs, etc.). Structures/building coverage is measured from exterior wall to exterior wall. Pavement for vehicle use shall include areas necessary for ingress, egress, outdoor parking, and circulation of motor vehicle. A maximum 400 square feet of driveway shall be counted toward the lot coverage where driveways where larger then 400 square feet. See Figures 6-8 (Site Coverage). Section 22.80.020, "V" (Page VI -55) Current Standard: Veterinary Clinics and Animal Hospitals. Office and indoor medical treatment facilities used by veterinarians, including large and small animals veterinary clinics, and animal hospitals. Recommended Amendment: Veterinary Clinics and Animal Hospitals. Office and indoor medical treatment facilities used by veterinarians, including large and small animals veterinary clinics, and animal hospitals as well as the boarding of large and small animals as an ancillary use. 16 ENVIRONMENTAL ASSESSMENT: Pursuant to the provisions of the California Environmental Quality Act (CEQA), Section 15070, the City has determined that a Negative Declaration is required for this project. Negative Declaration No. 2001-02 has been prepared. The Negative Declaration Review period began May 1, 2001 and ended May 20, 2001. NOTICE OF PUBLIC HEARING: Notice for this project was published in the Inland Valley Bulletin and the San Gabriel Valley Tribune on September 25, 2001. Pursuant to Planning and Zoning Law Government Code Section 65091 (a)(3), if the number of property owners to whom a public hearing notice would be mailed is greater than 1,000, a local agency may provide notice by placing a display advertisement of at least one -eight page in at least one newspaper of general circulation. The City placed a one -eight page display advertisement in the above mentioned newspapers of general circulation. Furthermore, public notices.were posted in 10 public places (City Hall/South Coast Air Quality Management District, Diamond Bar Library, Country Hills Town Center Community Board, Vons/Savon Community Board, Ralph's shopping center -eleven even Diamond Bar Boulevard, 21070 Golden Springs Drive (JoAnne Fabrics) 990 Diamond Bar Boulevard (Oak Tree Lanes), The Country Estates Clubhouse Bulletin Board, 1235 Diamond Bar Boulevard (Albertson's) and Heritage Park on May 2, 2001 PREPARED BY: Ann J. Lungu, Associate Planner Attachments: i James Deputy City Manager 1. Ordinance No. XX (2001) 2. Planning Commission Resolution No.2001-16 recommending approval to City Council for Development Code Amendment No. 2001-01; 3. Negative Declaration No. 2001-02; and 4. Planning Commission Minutes for Development Code Amendment Study Session date April 10, 2001, and May 22, 2001 Planning Commission meeting. 17 ORDINANCE NO. OX (2001) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ADOPTING DEVELOPMENT CODE AMENDMENT NO. 2001-01 AND AMENDING THE DIAMOND BAR MUNICIPAL CODE A. RECITALS. On July 25, 1995, the City of Diamond Bar adopted its General Plan. The General Plan establishes goals, objectives and strategies to implement the community's vision for its future. 2. On November 3, 1998, the City of Diamond Bar adopted a Development Code. Title 22 of the Diamond Bar Municipal Code contains the Development Code now currently applicable to the development applications within the City of Diamond Bar. 3. Administering the Development Code for over two and one-half years demonstrated that certain clarifications and modifications are needed based on the City's experience. The City of Diamond Bar has determined that the following existing standards within the Development Code require clarification and/or modification: Article II Table 2-2, (Page II -7) Table 2-4, (Pages II -12) Table 2-6, (Pages 11-21) Article III Section 22.42.130A., (Page 1) Section 22.42.130C.1., Subsections a. - d. (Page 2) Section 22.42.130D.1. (Page 2) Section 22.42.130D.1., Subsection a. (Page 2) Section 22.42.130D.1., Subsection c. (Page 2) Section 22.42.130D.1., Subsection e. (Page 3) Section 22.42.130D.1., Subsection j. (Page 3) Section 22.42.130D.2., Subsection a. (Page 3) Section 22.42.130D.2., Subsection b. (Page 4) Section 22.42.130D.2., Subsection d. (Page 4) Section 22.42.130D.3., Subsection b. (Page 4) Section 22.42.130D.3., Subsection c. (Page 4) Section 22.16.090, - CA. f., (Page III -16) Table 3-15, (Page III — 189) Table 3-10 (Page III -96) Section 22.30.060 - Figure 3-43 (Page III -101) Section 22.16.050 B., (Page III -7), 1 Section 22.30.070 I. 2. a., (Page III -108) Section 22.22.120, B. Figure 3-35 (Page III -58) Section 22.16.090., C.4.e. (Page III -16) Section 22.34.030.C., (Page III -118) Section 22.34.040.D., (Page III -119) Section 22.34.050.C., (Page III -120) Section 22.34.060.C., (Page III -121) Article V Section 22.72.020.B.2. (Page V-21) Article VI Section 22.80.020, (Page VI -16, 26, 43, 49, & 55) 4. The Planning Commission of the City of Diamond Bar on April 10, 2001 and May 22, 2001 conducted duly noticed public hearings with regard to the Development Code amendments. The Planning Commission concluded the public hearings on May 22, 2001 and recommended approval of said amendments to the City Council. 5. Notification of the public hearing for consideration of Development Code Amendment No. 2001-02 was provided in the San Gabriel Valley Tribune and Inland Valley Daily Bulletin newspapers on September 25, 2001. Pursuant to Planning and Zoning Law Government Code Section 65091 (a)(3), if the number of property owners to whom a public hearing notice would be mailed is greater than 1,000, a local agency may provide notice by placing a display advertisement of at least one -eight page in at least one newspaper of general circulation. The City placed a one -eight page display advertisement in the above mentioned newspapers of general circulation. Furthermore, public notices were posted in 10 public places (City Hall/South Coast Air Quality Management District, Diamond Bar Library, Country Hills Town Center Community Board, Vons/Savon Community Board, Ralph's shopping center -eleven even Diamond Bar Boulevard, 21070 Golden Springs Drive (JoAnne Fabrics) 990 Diamond Bar Boulevard (Oak Tree Lanes), The Country Estates Clubhouse Bulletin Board, 1235 Diamond Bar Boulevard (Albertson's) and Heritage Park on May 2, 2001 6. On October 16, 2001, the City Council of the City of Diamond Bar conducted a duly noticed public hearing with regard to the Development Code amendments. At that time, the City Council directed staff to prepare an ordinance approving the amendments to be presented to the Council on October 30, 2001 and continued the public hearing. On October 30, 2001, the public hearing was concluded. 7. Following due consideration of public testimony, staff analysis and the Planning Commission's recommendation, the City Council finds that the Development Code amendments set forth herein are consistent with the General Plan. 8. The City Council hereby finds that there is no substantial evidence that the Development Code amendments will have a significant effect on the environment and therefore Negative Declaration No. 2001-02 has been prepared, pursuant to the requirements of the California Environmental Quality Act (CEQA) of 1970, as amended, and guidelines promulgated 2 thereunder, pursuant to Section 15070 of Article 19 of Chapter 3, Title 14 of the California Code of Regulations. 9. The City Council hereby specifically finds and determines that, having considered the record as a whole, including the finding set forth below, there is no evidence before this City Council that the Subdivision Ordinance proposed herein will have the potential of an adverse effect on the wildlife resources or the habitat upon which the wildlife depends. Based upon substantial evidence, this City Council hereby rebuts the presumption of adverse effects contained in Section 753.5 (d) of Title 14 of the California Code of Regulations. B. Ordinance. NOW, THEREFORE, the City Council of the City of Diamond Bar does hereby ordain as follows: Zoning Consistency Matrix, Table 2-2 contained in Section 22.06.040 of Article II, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: ZONING CONSISTENCY MATRIX NEptAL jPL1#I [ F. $ OAT'I , ; � � ' iir TI�9M���, QISTM�I�TS ; .API�LI��►BLE DEVE1 �iAMEN r _ 7777777 El Office Professional (OP) Max 1.0 FAR. Commercial Manufacturing Zone (CM) Office Professional (OP) or Office Business Park (OB) additional uses for Gateway Corporate Center 2. Subsection 11.1. of Paragraph CA. contained in Section 22.16.090 — Setback Regulations and Exceptions, of Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: h. Fences and Walls. On a reverse corner lot, setbacks for fences and walls higher than 42 inches and not exceeding six feet in height shall comply with setbacks as described in Table 2-4. The director may reduce the required 15 foot setback to a minimum 10 feet for fences and walls on a reverse corner lot where a clear line of site is maintained for vehicular and pedestrian traffic. 3. Allowed Uses and Permit Requirements For Commercial/Industrial Zoning Districts, Table 2-6 contained in Section 22.10.030 of Article II, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: ALLOWED USES AND PERMIT REQUIREMENTS FOR COMMERCIAL/ INDUSTRIAL ZONING DISTRICTS ;Al.01 L TRADE USES . C-1 ' 7777777 Second hand stores P P 4. Paragraph A., contained in Section 22.42.130 - Purpose and Applicability, of Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: A. Purpose. The purpose of this section is to establish development standards and land use controls for the installation and maintenance of radio and television antennas, including amateur radio station antennas and wireless telecommunications antenna facilities within specified land use zones of the City. The standards and controls are intended to insure the design and location of those antennas and related facilities are consistent with previously adopted policies of the City, as set forth in the General Plan, to guide the orderly development of the community, to promote the public health, safety, comfort, convenience, and general welfare of the City's residents, to protect property values, and to enhance the aesthetic appearance of the City by maintaining architectural and structural integrity and by protecting views from obtrusive and unsightly accessory uses and facilities. As related to health, safety, and structural integrity, all such facilities shall comply with the structural design requirements of the current Uniform Building Code. The purpose of compliance with the Uniform Building Code is to insure that such facilities do not fail in a seismic event or high winds that traditionally occur in Diamond Bar. 5. Subsections a. -d. of Paragraph C1. contained in Section 22.42.130 — Satellite Earth Station Antenna Regulation, of Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: a. An antenna located in any zoning district that is designed to receive direct broadcast satellite service, including direct -to -home satellite services, that is one meter (1 m) [39"] or less in diameter and that is either building -mounted or if elevated by a mast, shall not extend more than 12 feet above the roofline without a permit from the Building and Safety Division. b. An antenna that is designed to receive video programming services and that is located in any zoning district where commercial or industrial uses are generally permitted, which antenna is two meters (2m) [65] or less in diameter and is either building -mounted or, if elevated by a mast, shall not extend more than 12 feet above the roofline without a permit from the Building and Safety Division. C. An antenna located in any zoning district that is designed to receive video programming services by means of multipoint distribution services, including multichannel multipoint distribution services, which antenna is one meter (1 m) [39"] or less in diameter or diagonal measurement and which is either building -mounted or, if elevated by a mast, shall not extend more than 12 feet above the roofline without a permit from the Building and Safety Division. d. An antenna located in any zoning district that is designed solely to receive television broadcast signals, which antenna, whether building -mounted or ground -mounted, shall not extend more than 12 feet above the roofline without a permit from the Building and Safety Division. 4 6. Paragraph D.1. contained in Section 22.42. 130 - Satellite Earth Station Antenna Development Standards of Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: D.1. City-wide Standards. The following development standards apply in all zoning districts to the siting, construction, and operation of all satellite earth station antennas, including those that require the issuance of a conditional use permit and the issuance of a building permit, as provided for in paragraph E. The Director may modify or waive any standard or requirement that impairs the installation, maintenance, or use of over -the -air reception devices. 7. Subsection a. of Paragraph D.1. contained in Section 22.42.130 - Satellite Earth Station Antenna Development Standards of Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: a. The height of a ground -mounted satellite earth station antenna shall not extend more than 12 feet above the roofline without a permit from the Building and Safety Division. 8. Subsection c. of Paragraph D.1. contained in Section 22.42.130 - Satellite Earth Station Antenna Development Standards of Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: C. Satellite earth station antennas, whether ground -mounted or building - mounted, including any guy -wires, masts, and accessory equipment, should, to the extent feasible, be located and designed so as to mitigate adverse visual impacts from adjacent properties and from public streets, which mitigation may involve screening by means of landscaping or the addition of new architectural elements that are compatible with the designed of adjacent buildings. Satellite earth station antennas shall be located in rear yards or side yards not visible or screened from view from adjacent properties and/or public right-of-way where such placement does not impair an antenna's reception. The Director may modify any requirement in this section if the antenna reception is impaired. 9. Subsection e. of Paragraph D.1. contained in Section 22.42.130 - Satellite Earth Station Antenna Development Standards of Article III, Title 22 of the Diamond Bar Municipal Code is hereby deleted and subsections f., g., h., i., j., and k. shall be re -lettered as e., f., g., h., i. and j.: 10. Subsection j. of Paragraph D.1., contained in Section 22.42.130 - Satellite Earth Station Antenna Development Standards of Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: All connectors on a satellite earth station antenna, and on any mast to be used for elevation, must be capable of sustaining a wind loads of at least 20 pounds per square foot. Due to the fact that Diamond Bar is located in an area traditionally subject to high winds, all structures including satellite earth station antenna shall be required to withstand an 80 mile per hour wind load. 11. Subsection a. of Paragraph D.2. contained in Section 22.42.130 - Satellite Earth Station Antenna Development Standards of Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: a. The height of the roof -mounted satellite earth station antenna shall not extend more than twelve (12) feet above the roofline without a permit from the Building and Safety Division. 12. Subsection b. of Paragraph D.2. contained in Section 22.42.130 - Satellite Earth Station Antenna Development Standards of Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: b. The height of a ground -mounted satellite earth station antenna shall not extend more than twelve (12) feet above the roofline without a permit from the Building and Safety Division. 13. Subsection d. of Paragraph D.2. contained in Section 22.42.130 - Satellite Earth Station Antenna Development Standards of Article III, Title 22 of the Diamond Bar Municipal Code is hereby deleted. 14. Subsection b. of Paragraph D.3. contained in Section 22.42.130 - Satellite Earth Station Antenna Development Standards of Article III, Title 22 of the Diamond Bar Municipal Code is hereby deleted and Subsections c. and d. shall be re - lettered as b. and c. 15. Subsection c. of Paragraph D.3. contained in Section 22.42.130 - Satellite Earth Station Antenna Development Standards of Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: C. The height of a ground -mounted satellite earth station antenna shall not extend more than twelve (12) feet above the roofline without a permit from the Building and Safety Division. 16. Required Setbacks — Accessory Uses and Structures, Table 3-15 contained in Section 22.42.110 of Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: 9 REQUIRED 5E I tiAGK, - AGGC1aUrl T UOCJ 1-11Vu J 1 nu%, 1 U%a Garage, workshop Sides, rear As required for main structure. Street side As required for main structure. Swimming pool, spa, the fish pond, outdoor Sides, rear3 5 Teei. play equipment, fountains, decorative pools Street side As required for main structure. Stationary barbecue, fire pit, propane tank Sides, rear3 3 feet. Street side As required for main structure. Detached patio cover, gazebo, greenhouse, Sides, rear 5 feet from property line or storage shed buildable pad line, whichever is applicable. Street side As required for main structure. Air-conditioning equipment, Sides, rear3 42 inches. pool and spa equipment Street side As required for main structure. Garage, gazebo, green house, patio cover, storage shed, workshop Sides, street side Rear3 As required for main structure. As required for main structure. Swimming pool, spa, the fish pond, outdoor Front 10 feet. play equipment, fountains, decorative pools Sides 5 feet. Street side 10 feet. Rear3 5 feet. Stationary barbecue, fire pit, propane tank Front 10 feet. Side 5 feet. Street side 10 feet. Rear3 5 feet. 17. Parking Requirements By Land Use, Table 3-10 contained in Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: PARKING REQUIREMENTS BY LAND USE Studios and non -degree schools 1 space for each 200 sq. ft. of gross floor area and 1 space for each employee 7 18. Figure 3-43 of contained in Section 22.30.060 - DISABLED/HANDICAPPED PARKING REQUIREMENTS of Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended by adding an eight foot van loading and unloading area to the graphic. 19. Paragraph B contained in Section 22.16.050 - Exterior Lighting of Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: B. Intensity. Parking areas shall be provided with lighting capable of providing adequate illumination for nighttime security and safety. Lighting, as set forth in the lighting or electrical plan, shall provide a minimum one footcandle of illumination at the ground throughout the parking area and all associated walkways, plazas and courts. Building -mounted decorative lights shall not exceed five footcandles measured five feet from the light source. 20. Figure 3-35 of contained in Section 22.22.120.13- Architecture Guidelines of Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended by deleting the word "Average" from the graphic. 21. Subsection e. of Paragraph CA.contained in Section 22.16.090 - Setback Regulations and Exceptions/Drives, Walkways, and Decks of Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: e. Drives, walkways, and decks. Driveways, walkways, patio slabs, and wooden decks shall be allowed in required setbacks provided they did not exceed one foot above finished grade. This provision shall not exclude the use of steps providing access between areas of different elevations on the same property. 1) A deck shall not extend more than six feet over the top of slope, nor more than three feet above the slope at any point. A deck shall maintain a minimum side and rear setback of five feet from the property line or buildable pad's edge, whichever is applicable and a street side setback as required for the main structure setback. 22. Paragraph C. contained in Section 22.34.030.- Property Maintenance Standards, of Article 111, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: C. Structure maintenance. All structures shall be maintained in a structurally sound, safe manner with a clean, orderly appearance. Any physical damage or deterioration (e.g., broken windows/doors, leaking roof, etc.) peeling paint, graffiti or other types of damage or deterioration shall be repaired as soon as possible. When re -roofing a structure, the entire roof shall be completed. All re -roofing shall be uniform in material and color or match existing except as approved by the Director in cases of emergency. Graffiti shall be removed within 72 hours by the owner/occupants of the structure. W 23. Paragraph D. contained in Section 22.34.040.- Multi -family Standards, of Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: D. Structure maintenance. All structures shall be maintained in a structurally sound, safe manner with a clean, orderly appearance. Any physical damage or deterioration (e.g., broken windows/doors, leaking roof, etc.) peeling paint, graffiti or other types of damage or deterioration shall be repaired as soon as possible. When re -roofing a structure, the entire roof shall be completed. All re -roofing shall be uniform in material and color or match existing except as approved by the Director in cases of emergency. Graffiti shall be removed within 72 hours by the owner/occupants of the structure. 24. Paragraph C. contained in Section 22.34.050.- Commercial Standards, of Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: C. Structure maintenance. All structures shall be maintained in a structurally sound, safe manner with a clean, orderly appearance. Any physical damage or deterioration (e.g., broken windows/doors, leaking roof, etc.) peeling paint, graffiti or other types of damage or deterioration shall be repaired as soon as possible. When re -roofing a structure, the entire roof shall be completed. All re -roofing shall be uniform in material and color or match existing except as approved by the Director in cases of emergency. Graffiti shall be removed within 72 hours by the owner/occupants of the structure. 25. Paragraph C. contained in Section 22.34.060.- Industrial Standards, of Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: C. Structure maintenance. All structures shall be maintained in a structurally sound, safe manner with a clean, orderly appearance. Any physical damage or deterioration (e.g., broken windows/doors, leaking roof, etc.) peeling paint, graffiti or other types of damage or deterioration shall be repaired as soon as possible. When re -roofing a structure, the entire roof shall be completed. All re -roofing shall be uniform in material and color or match existing except as approved by the Director in cases of emergency. Graffiti shall be removed within 72 hours by the owner/occupants of the structure. 26. Subsection a. of Paragraph B.2. contained in Section 22.72.020., Notice of Hearing/Method of Notice Distribution, of Article V, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: B. Method of notice distribution. 2. Notice shall be posted, at least ten days before the hearing, in the following manner: G7 a. On the subject parcel, on a display board measuring at least four foot by six foot. The applicant is responsible for the preparation, installation, maintenance and removal of the display board. The display board shall be removed no later than three days after the date of the scheduled public hearing has concluded. 27. The definition of "Deck" in Paragraph "D" contained in Section 22.80.020., Definitions, of Article VI, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows by adding: Deck. A porch or platform which projects more than two feet from an adjacent structure or is freestanding and at least two feet wide that is fully unroofed and unenclosed. 28. The definition of "Inoperative Vehicle " in Paragraph "I" contained in Section 22.80.020., Definitions, of Article VI, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows by adding: Inoperative Vehicle. A vehicle (including, but not limited to cars, boats, trucks, recreational vehicles, etc.) not legally able to be operated on a public highway and in an obvious state of disrepair (i.e. flat tire, mechanical parts missing, interior used as a storage area, etc.). 29. The definition of "Schools" in Paragraph "S" contained in Section 22.80.020., Definitions, of Article VI, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows by adding: ➢ art ➢ drivers education ➢ ballet and other dance ➢ language ➢ computers and electronics ➢ music ➢ drama ➢ science ➢ math 30. The definition of "Site Coverage" in Paragraph "S" contained in Section 22.80.020., Definitions, of Article VI, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows by adding: Site coverage. The percentage of total site area occupied by structures, and paving for vehicle use. Structures/building coverage includes the primary structure, all accessory structures (e.g., carports, garages, patio covers, sheds, trash dumpster enclosures, etc.) except tennis courts and pools/spas and architectural features (e.g., chimneys, balconies, decks above the first floor, porches, stairs, etc.). Structures/building coverage is measured from exterior wall to exterior wall. Pavement for vehicle use shall include areas necessary for ingress, egress, outdoor parking, and circulation of motor vehicle. A maximum 400 square feet of driveway shall be counted toward the lot coverage where 10 driveways where larger then 400 square feet. See Figures 6-8 (Site Coverage). 31. The definition of "Veterinary Clinics and Animal Hospitals " in Paragraph "V" contained in Section 22.80.020., Definitions, of Article VI, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows by adding: Veterinary Clinics and Animal Hospitals. Office and indoor medical treatment facilities used by veterinarians, including large and small animals veterinary clinics, and animal hospitals as well as the boarding of large and small animals as an ancillary use. PASSED, APPROVED AND ADOPTED THIS 16TH DAY OF OCTOBER 2001, BY THE CITY COUNCIL OF THE CITY OF DIAMOND BAR. M MAYOR I, Lynda Burgess, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 2001 and was finally passed at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 2000, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Lynda Burgess, City Clerk City of Diamond Bar 11 ORDINANCE NO. OX (2001) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ADOPTING DEVELOPMENT CODE AMENDMENT NO. 2001-01 AND AMENDING THE DIAMOND BAR MUNICIPAL CODE A. RECITALS. On July 25, 1995, the City of Diamond Bar adopted its General Plan. The General Plan establishes goals, objectives and strategies to implement the community's vision for its future. 2. On November 3, 1998, the City of Diamond Bar adopted a Development Code. Title 22 of the Diamond Bar Municipal Code contains the Development Code now currently applicable to the development applications within the City of Diamond Bar. 3. Administering the Development Code for over two and one-half years demonstrated that certain clarifications and modifications are needed based on the City's experience. The City of Diamond Bar has determined that the following existing standards within the Development Code require clarification and/or modification: Article II Table 2-2, (Page II -7) Table 2-4, (Pages II -12) Table 2-6, (Pages 11-21) Article III Section 22.42.130A., (Page 1) Section 22.42.1300.1., Subsections a. d. (Page 2) Section 22.42.130D.1. (Page 2) Section 22.42.130D.1., Subsection a. (Page 2) Section 22.42.130D.1., Subsection c. (Page 2) Section 22.42.130D.1., Subsection e. (Page 3) Section 22.42.130D.1., Subsection j. (Page 3) Section 22.42.130D.2., Subsection a. (Page 3) Section 22.42.130D.2., Subsection b. (Page 4) Section 22.42.130D.2., Subsection d. (Page 4) Section 22.42.130D.3., Subsection b. (Page 4) Section 22.42.130D.3., Subsection c. (Page 4) Section 22.16.090, - CA. f., (Page III -16) Table 3-15, (Page III — 189) Table 3-10 (Page III -96) Section 22.30.060 - Figure 3-43 (Page III -101) Section 22.16.050 B., (Page 111-7), 1 Section 22.30.070 I. 2. a., (Page III -108) Section 22.22.120, B. Figure 3-35 (Page III -58) Section 22.16.090., C.4.e. (Page III -16) Section 22.34.030.C., (Page III -118) Section 22.34.040.D., (Page III -119) Section 22.34.050.C., (Page III -120) Section 22.34.060.C., (Page 111-121) Article V Section 22.72.020.B.2. (Page V-21) Article VI Section 22.80.020, (Page VI -16, 26, 43, 49, & 55) 4. The Planning Commission of the City of Diamond Bar on April 10, 2001 and May 22, 2001 conducted duly noticed public hearings with regard to the Development Code amendments. The Planning Commission concluded the public hearings on May 22, 2001 and recommended approval of said amendments to the City Council 5. Notification of the public hearing for consideration of Development Code Amendment No. 2001-02 was provided in the San Gabriel Valley Tribune and Inland Vallev Daily Bulletin newspapers on September 25, 2001. Pursuant to Planning and Zoning Law Government Code Section 65091 (a)(3), if the number of property owners to whom a public hearing notice would be mailed is greater than 1,000, a local agency may provide notice by placing a display advertisement of at least one -eight page in at least one newspaper of general circulation. The City placed a one -eight page display advertisement in the above mentioned newspapers of general circulation. Furthermore, public notices were posted in 10 public places (City Hall/South Coast Air Quality Management District, Diamond Bar Library, Country Hills Town Center Community Board, Vons/Savon Community Board, Ralph's shopping center -eleven even Diamond Bar Boulevard, 21070 Golden Springs Drive (JoAnne Fabrics) 990 Diamond Bar Boulevard (Oak Tree Lanes), The Country Estates Clubhouse Bulletin Board, 1235 Diamond Bar Boulevard (Albertson's) and Heritage Park on May 2, 2001 6. On October 16, 2001, the City Council of the City of Diamond Bar conducted a duly noticed public hearing with regard to the Development Code amendments. At that time, the City Council directed staff to prepare an ordinance approving the amendments to be presented to the Council on October 30, 2001 and continued the public hearing. On October 30, 2001, the public hearing was concluded. 7. Following due consideration of public testimony, staff analysis and the Planning Commission's recommendation, the City Council finds that the Development Code amendments set forth herein are consistent with the General Plan. 8. The City Council hereby finds that there is no substantial evidence that the Development Code amendments will have a significant effect on the environment and therefore Negative Declaration No. 2001-02 has been prepared, pursuant to the requirements of the California Environmental Quality Act (CEQA) of 1970, as amended, and guidelines promulgated 2 thereunder, pursuant to Section 15070 of Article 19 of Chapter 3, Title 14 of the California Code of Regulations. 9. The City Council hereby specifically finds and determines that, having considered the record as a whole, including the finding set forth below, there is no evidence before this City Council that the Subdivision Ordinance proposed herein will have the potential of an adverse effect on the wildlife resources or the habitat upon which the wildlife depends. Based upon substantial evidence, this City Council hereby rebuts the presumption of adverse effects contained in Section 753.5 (d) of Title 14 of the California Code of Regulations. B. Ordinance. NOW, THEREFORE, the City Council of the City of Diamond Bar does hereby ordain as follows: Zoning Consistency Matrix, Table 2-2 contained in Section 22.06.040 of Article II, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: ZONING r_0NSI_qTPnIrV nnAT921Y GENERAL PLAN DESIGNATION EXISTING ZONING DISTRICTS APPLICABLE DEVELOPMENT Office Professional (OP) Max 1.0 FAR. Commercial Manufacturing Zone (CM) CODE STANDARDS Office Professional (OP) or Office p P Business Park (OB) additional uses for.Gateway Corporate Center 2. Subsection h.1. of Paragraph CA. contained in Section 22.16.090 — Setback Regulations and Exceptions, of Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: h. Fences and Walls. On a reverse corner lot, setbacks for fences and walls higher than 42 inches and not exceeding six feet in height shall comply with setbacks as described in Table 2-4. The director may reduce the required 15 foot setback to a minimum 10 feet for fences and walls on a reverse corner lot where a clear line of site is maintained for vehicular and pedestrian traffic. 3. Allowed Uses and Permit Requirements For Commercial/Industrial Zoning Districts, Table 2-6 contained in Section 22.10.030 of Article II, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: ALLOWED USES AND PERMIT REQUIREMENTS FOR COMMERCIAL/ INDUATRIA1 7[UUINr 111QTQIhTc RETAIL TRADE USES - - - - - - C-1 r. v ■ . C-2 C-3 Second hand stores p P 4. Paragraph A., contained in Section 22.42.130 - Purpose and Applicability, of Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: A. Purpose. The purpose of this section is to establish development standards and land use controls for the installation and maintenance of radio and television antennas, including amateur radio station antennas and wireless telecommunications antenna facilities within specified land use zones of the City. The standards and controls are intended to insure the design and location of those antennas and related facilities are consistent with previously adopted policies of the City, as set forth in the General Plan, to guide the orderly development of the community, to promote the public health, safety, comfort, convenience, and general welfare of the City's residents, to protect property values, and to enhance the aesthetic appearance of the City by maintaining architectural and structural integrity and by protecting views from obtrusive and unsightly accessory uses and facilities. As related to health, safety, and structural integrity, all such facilities shall comply with the structural design requirements of the current Uniform Building Code. The purpose of compliance with the Uniform Building Code is to insure that such facilities do not fail in a seismic event or high winds that traditionally occur in Diamond Bar. 5. Subsections a. -d. of Paragraph C1. contained in Section 22.42.130 — Satellite Earth Station Antenna Regulation, of Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: a. An antenna located in any zoning district that is designed to receive direct broadcast satellite service, including direct -to -home satellite services, that is one meter (1 m) [39"] or less in diameter and that is either building -mounted or if elevated by a mast, shall not extend more than 12 feet above the roofline without a permit from the Building and Safety Division. b. An antenna that is designed to receive video programming services and that is located in any zoning district where commercial or industrial uses are generally permitted, which antenna is two meters (2m) [6.5'] or less in diameter and is either building -mounted or, if elevated by a mast, shall not extend more than 12 feet above the roofline without a permit from the Building and Safety Division. C. An antenna located in any zoning district that is designed to receive video programming services by means of multipoint distribution services, including multichannel multipoint distribution services, which antenna is one meter (1 m) [39"] or less in diameter or diagonal measurement and which is either building -mounted or, if elevated by a mast, shall not extend more than 12 feet above the roofline without a permit from the Building and Safety Division. d. An antenna located in any zoning district that is designed solely to receive television broadcast signals, which antenna, whether building -mounted or ground -mounted, shall not extend more than 12 feet above the roofline without a permit from the Building and Safety Division. 4 6. Paragraph D.1. contained in Section 22.42. 130 - Satellite Earth Station Antenna Development Standards of Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: D.1. City-wide Standards. The following development standards apply in all zoning districts to the siting, construction, and operation of all satellite earth station antennas, including those that require the issuance of a conditional use permit and the issuance of a building permit, as provided for in paragraph E. The Director may modify or waive any standard or requirement that impairs the installation, maintenance, or use of over -the -air reception devices. 7. Subsection a. of Paragraph D.1. contained in Section 22.42.130 - Satellite Earth Station Antenna Development Standards of Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: a. The height of a ground -mounted satellite earth station antenna shall not extend more than 12 feet above the roofline without a permit from the Building and Safety Division. 8. Subsection c. of Paragraph D.1. contained in Section 22.42.130 - Satellite Earth Station Antenna Development Standards of Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: C. Satellite earth station antennas, whether ground -mounted or building - mounted, including any guy -wires, masts, and accessory equipment, should, to the extent feasible, be located and designed so as to mitigate adverse visual impacts from adjacent properties and from public streets, which mitigation may involve screening by means of landscaping or the addition of new architectural elements that are compatible with the designed of adjacent buildings. Satellite earth station antennas shall be located in rear yards or side yards not visible or screened from view from adjacent properties and/or public right-of-way where such placement does not impair an antenna's reception. The Director may modify any requirement in this section if the antenna reception is impaired. 9. Subsection e. of Paragraph D.1. contained in Section 22.42.130 - Satellite Earth Station Antenna Development Standards of Article III, Title 22 of the Diamond Bar Municipal Code is hereby deleted and subsections f., g., h., i., j., and k. shall be re -lettered as e., f., g., h., i. and j.: 10. Subsection j. of Paragraph D.1., contained in Section 22.42.130 - Satellite Earth Station Antenna Development Standards of Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: 5 j. All connectors on a satellite earth station antenna, and on any mast to be used for elevation, must be capable of sustaining a wind loads of at least 20 pounds per square foot. Due to the fact that Diamond Bar is located in an area traditionally subject to high winds, all structures including satellite earth station antenna shall be required to withstand an 80 mile per hour wind load. 11. Subsection a. of Paragraph D.2. contained in Section 22.42.130 - Satellite Earth Station Antenna Development Standards of Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: a. The height of the roof -mounted satellite earth station antenna shall not extend more than twelve (12) feet above the roofline without a permit from the Building and Safety Division. 12. Subsection b. of Paragraph D.2. contained in Section 22.42.130 - Satellite Earth Station Antenna Development Standards of Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: b. The height of a ground -mounted satellite earth station antenna shall not extend more than twelve (12) feet above the roofline without a permit from the Building and Safety Division. 13. Subsection d. of Paragraph D.2. contained in Section 22.42.130 - Satellite Earth Station Antenna Development Standards of Article III, Title 22 of the Diamond Bar Municipal Code is hereby deleted. 14. Subsection b. of Paragraph D.3. contained in Section 22.42.130 - Satellite Earth Station Antenna Development Standards of Article III, Title 22 of the Diamond Bar Municipal Code is hereby deleted and Subsections c. and d. shall be re - lettered as b. and c. 15. Subsection c. of Paragraph D.3. contained in Section 22.42.130 - Satellite Earth Station Antenna Development Standards of Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: C. The height of a ground -mounted satellite earth station antenna shall not extend more than twelve (12) feet above the roofline without a permit from the Building and Safety Division. 16. Required Setbacks — Accessory Uses and Structures, Table 3-15 contained in Section 22.42.110 of Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: REQUIRED SETBACKS - ACCESSORY USES AND STRUCTURES single -Family Detached Homes Accessory Structure Type of Setback Required Setback Garage, workshop Sides, rear As required for main structure. Street side As required for main structure. Swimming pool, spa, the fish pond, outdoor Sides, rear3 5 feet. play equipment, fountains, decorative pools Street side As required for main structure. Stationary barbecue, fire pit, propane tank Sides, rear3 3 feet. Street side As required for main structure. Detached patio cover, gazebo, greenhouse, Sides, rear 5 feet from property line or storage shed buildable pad line, whichever is applicable. Street side As required for main structure. Air-conditioning equipment, Sides, rear3 42 inches. pool and spa equipment Street side As required for main structure. Multi -Family, Attached: Detached Homes Garage, gazebo, green house, patio cover, Sides, street side As required for main structure. storage shed, workshop Rear3 As required for main structure. Swimming pool, spa, the fish pond, outdoor Front 10 feet. play equipment, fountains, decorative pools Sides 5 feet. Street side 10 feet. Rear3 5 feet. Stationary barbecue, fire pit, propane tank Front 10 feet. Side 5 feet. Street side 10 feet. Rear3 5 feet. 17. Parking Requirements By Land Use, Table 3-10 contained in Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: PARKING REQUIREMENTS BY LAND USE Land Use Type: Vehicle Spaces Required Recreation, Education, Public Assembly Continued Studios and non -degree schools 1 space for each 200 sq. ft. of gross floor area and 1 space for each emDlovee 7 18. Figure 3-43 of contained in Section 22.30.060 - DISABLED/HANDICAPPED PARKING REQUIREMENTS of Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended by adding an eight foot van loading and unloading area to the graphic. 19. Paragraph B contained in Section 22.16.050 - Exterior Lighting of Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: B. Intensity. Parking areas shall be provided with lighting capable of providing adequate illumination for nighttime security and safety. Lighting, as set forth in the lighting or electrical plan, shall provide a minimum one footcandle of illumination at the ground throughout the parking area and all associated walkways, plazas and courts. Building -mounted decorative lights shall not exceed five footcandles measured five feet from the light source. 20. Figure 3-35 of contained in Section 22.22.120.13- Architecture Guidelines of Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended by deleting the word "Average" from the graphic. 21. Subsection e. of Paragraph C.4.contained in Section 22.16.090 - Setback Regulations and Exceptions/Drives, Walkways, and Decks of Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: e. Drives, walkways, and decks. Driveways, walkways, patio slabs, and wooden decks shall be allowed in required setbacks provided they did not exceed one foot above finished grade. This provision shall not exclude the use of steps providing access between areas of different elevations on the same property. 1) A deck shall not extend more than six feet over the top of slope, nor more than three feet above the slope at any point. A deck shall maintain a minimum side and rear setback of five feet from the property line or buildable pad's edge, whichever is applicable and a street side setback as required for the main structure setback. 22. Paragraph C. contained in Section 22.34.030.- Property Maintenance Standards, of Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: C. Structure maintenance. All structures shall be maintained in a structurally sound, safe manner with a clean, orderly appearance. Any physical damage or deterioration (e.g., broken windows/doors, leaking roof, etc.) peeling paint, graffiti or other types of damage or deterioration shall be repaired as soon as possible. When re -roofing a structure, the entire roof shall be completed. All re -roofing shall be uniform in material and color or match existing except as approved by the Director in cases of emergency. Graffiti shall be removed within 72 hours by the owner/occupants of the structure. A 23. Paragraph D. contained in Section 22.34.040.- Multi -family Standards, of Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: D. Structure maintenance. All structures shall be maintained in a structurally sound, safe manner with a clean, orderly appearance. Any physical damage or deterioration (e.g., broken windows/doors, leaking roof, etc.) peeling paint, graffiti or other types of damage or deterioration shall be repaired as soon as possible. When re -roofing a structure, the entire roof shall be completed. All re -roofing shall be uniform in material and color or match existing except as approved by the Director in cases of emergency. Graffiti shall be removed within 72 hours by the owner/occupants of the structure. 24. Paragraph C. contained in Section 22.34.050.- Commercial Standards, of Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: C. Structure maintenance. All structures shall be maintained in a structurally sound, safe manner with a clean, orderly appearance. Any physical damage or deterioration (e.g., broken windows/doors, leaking roof, etc.) peeling paint, graffiti or other types of damage or deterioration shall be repaired as soon as possible. When re -roofing a structure, the entire roof shall be completed. All re -roofing shall be uniform in material and color or match existing except as approved by the Director in cases of emergency. Graffiti shall be removed within 72 hours by the owner/occupants of the structure. 25. Paragraph C. contained in Section 22.34.060.- Industrial Standards, of Article III, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: C. Structure maintenance. All structures shall be maintained in a structurally sound, safe manner with a clean, orderly appearance. Any physical damage or deterioration (e.g., broken windows/doors, leaking roof, etc.) peeling paint, graffiti or other types of damage or deterioration shall be repaired as soon as possible. When re -roofing a structure, the entire roof shall be completed. All re -roofing shall be uniform in material and color or match existing except as approved by the Director in cases of emergency. Graffiti shall be removed within 72 hours by the owner/occupants of the structure. 26. Subsection a. of Paragraph B.2. contained in Section 22.72.020., Notice of Hearing/Method of Notice Distribution, of Article V, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows: B. Method of notice distribution. 2. Notice shall be posted, at least ten days before the hearing, in the following manner: Q a. On the subject parcel, on a display board measuring at least four foot by six foot. The applicant is responsible for the preparation, installation, maintenance and removal of the display board. The display board shall be removed no later than three days after the date of the scheduled public hearing has concluded. 27. The definition of "Deck" in Paragraph "D" contained in Section 22.80.020., Definitions, of Article VI, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows by adding: Deck. A porch or platform which projects more than two feet from an adjacent structure or is freestanding and at least two feet wide that is fully unroofed and unenclosed. 28. The definition of "Inoperative Vehicle " in Paragraph "I" contained in Section 22.80.020., Definitions, of Article VI, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows by adding: Inoperative Vehicle. A vehicle (including, but not limited to cars, boats, trucks, recreational vehicles, etc.) not legally able to be operated on a public highway and in an obvious state of disrepair (i.e. flat tire, mechanical parts missing, interior used as a storage area, etc.). 29. The definition of "Schools" in Paragraph "S" contained in Section 22.80.020., Definitions, of Article VI, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows by adding: ➢ art ➢ drivers education ➢ ballet and other dance ➢ language ➢ computers and electronics ➢ music ➢ drama ➢ science ➢ math 30. The definition of "Site Coverage" in Paragraph "S" contained in Section 22.80.020., Definitions, of Article VI, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows by adding: Site coverage. The percentage of total site area occupied by structures, and paving for vehicle use. Structures/building coverage includes the primary structure, all accessory structures (e.g., carports, garages, patio covers, sheds, trash dumpster enclosures, etc.) except tennis courts and pools/spas and architectural features (e.g., chimneys, balconies, decks above the first floor, porches, stairs, etc.). Structures/building coverage is measured from exterior wall to exterior wall. Pavement for vehicle use shall include areas necessary for ingress, egress, outdoor parking, and circulation of motor vehicle. A maximum 400 square feet of driveway shall be counted toward the lot coverage where 10 driveways where larger then 400 square feet. See Figures 6-8 (Site Coverage). 31. The definition of "Veterinary Clinics and Animal Hospitals " in Paragraph "V" contained in Section 22.80.020., Definitions, of Article VI, Title 22 of the Diamond Bar Municipal Code is hereby amended to read as follows by adding: Veterinary Clinics and Animal Hospitals. Office and indoor medical treatment facilities used by veterinarians, including large and small animals veterinary clinics, and animal hospitals as well as the boarding of large and small animals as an ancillary use. PASSED, APPROVED AND ADOPTED THIS 16TH DAY OF OCTOBER 2001, BY THE CITY COUNCIL OF THE CITY OF DIAMOND BAR. BY: MAYOR I, Lynda Burgess, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 2001 and was finally passed at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 2000, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Lynda Burgess, City Clerk City of Diamond Bar 11 PLANNING COMMISSION RESOLUTION NO. 2001-16 A RESOLUTION -OF THE PLANNING COMMISSION OF THE CITY OF DIAMOND BAR RECOMMENDING THAT THE CITY COUNCIL APPROVE DEVELOPMENT CODE AMENDMENT NO. 2001-01 AND NEGATIVE DECLARATION NO. 2001-02. A. RECITALS. The City of Diamond Bar has initiated an application for Development Code Amendment No. 2001-01 and Negative Declaration No. 2001-02. Hereinafter in this Resolution, the subject Development Code Amendment and Negative Declaration shall be referred :o as the "Application." 2. The Community and Development Services Department has determined that the following existing development standards within the Development Code require modification in order to implement the General Plan: Article II Table 2-2, (Page II -7) Table 2-4, (Pages II -12) Table 2-6 (Page II -21) Article III Section 22.42.130A, (Page 1), Section 22.42.130C.1, Subsections a. - d. (Page 2) Section 22.42.130D.1. (Page 2) Section 22.42.130D.1, Subsection a. (Page 2) Section 22.42.130D.1, Subsection c. (Page 2) Section 22.42.130D.1, Subsection d. (Page 3) Section 22.42.130D.1, Subsection e. (Page -3) Section 22.42.130D.1, Subsection j. (Page 3) Section 22.42.130D.2, Subsection a. (Page 3) Section 22.42.130D.2, Subsection b. (Page 4) Section 22.42.130D.2, Subsection d. (Page 4) Section 22.42.130D.3, Subsection b. (Page 4) Section 22.42.130D.3, Subsection c. (Page 4) Section 22.16.090, - CA. f., (Page III -16) Table 3-15, (Page III —189) Table 3-10 (Page III -96) Table 3-15, (Page III -189) . Section 22.30.060 - Figure 3-43 (Page III -101) Section 22.16.050 B., (Page III -7), Section 22.30.070 I. 2. a., (Page III -108) Section 22.22.120, B. Figure 3-35 (Page III -58) Section 22.16.090, CA.e. (Page III -16) Section 22.34.030.C., (Page III -118) Section 22.34.040.D., (Page III -119) Section 22.22.120, B. Figure 3-35 (Page 111-58) Section 22.16.090, CA.e. (Page III -16) Section 22.34.050.C., (Page III -120) Section 22.34.060.C., (Page III -121 ) Article V Section 22.72.020.B.2. (Page V-21) Article VI Section 22.80.020, (Page VI -16) Section 22.80.020, (Page VI -26) Section 22.80.020, (Page VI -43 & 49) Section 22.80.020, (Page VI -55) 3. On May 1, 2001, notification for this project was published in the Inland Vallev Bulletin and the San Gabriel Valley Tribune. Pursuant to Planning and Zoning Law Government Code Section 65091 (a)(3), if the number of property owners to whom a public hearing notice would be mailed is greater than 1,000, a local agency may provide notice by placing a display advertisement of at least one -eight page in at least one newspaper of general circulation. The City placed a one -eight page display advertisement in the above mentioned newspapers of general circulation. Furthermore, on May 2, 2001, public notices were posted in 10 public places (City Hail/South Coast Air Quality Management District, Diamond Bar Library, Country Hills Town Center Community Board, Vons/Sav-On Community Board, Ralph's shopping center -eleven even Diamond Bar Boulevard, 21070 Golden Springs Drive (JoAnne Fabrics) 990 Diamond Bar Boulevard (Oak Tree Lanes), The Country Estates Clubhouse Bulletin Board, 1235 Diamond Bar Boulevard (Albertson's) and Heritage Park. Additionally, On May 10, 2001, an advertisement was published in the Weekly News. 4. On May 22, 2001, the Planning Commission of the City of Diamond Bar conducted a duly noticed public hearing on the Application. The public hearing was concluded on May 22, 2001. 5. The Planning Commission, after due consideration of public testimony, staff analysis and the Commission's deliberations has determined that the Development Code Amendment No. 2001-01 attached hereto as Exhibit "A" implements the Strategies of the General Pian. 2 B. Resolution. NOW, THEREFORE, it is found, determined and resolved by the Planning Commission of the City of Diamond Bar as follows: 1. This Planning Commission hereby specifically finds that all of the facts set forth in the Recitals, Part A, of this Resolution are true and correct. 2. The Planning Commission hereby finds that the Initial Study review and Negative Declaration No. 99-9 have been prepared by the City of Diamond Bar in compliance with the requirements of the California Environmental Quality Act (CEQA) of 1970 and guidelines promulgated thereunder, pursuant to Section 15070. Furthermore, Negative Declaration No. 2001-02 reflects the independent judgement of the City of Diamond Bar. 3. The Planning Commission hereby specifically finds and determines that, having considered the record as a whole including the findings set forth below, and changes and alterations which have been incorporated into and conditioned upon the proposed project set forth in the application, there is no evidence before this Planning Commission that the project proposed herein will have the potential of an adverse effect on wild life resources or the habitat upon which the wildlife depends. Based upon substantial evidence, this Planning Commission hereby rebuts the presumption of adverse effects contained in Section 753.5 (d) of Title 14 of the California Code of Regulations. 4. Based on the findings and conclusions set forth above, the Planning Commission hereby recommends that the City Council adopt Development Code Amendment No. 2001-01 attached hereto as Exhibit "A" and incorporated herein by reference. The Plar,ling Commission shall: (a) Certify to the adoption of this Resolution; and (b) Forthwith transmit a certified copy of this Resolution to the City Council forthwith. 3 APPROVED AND ADOPTED THIS 22ND OF MAY 2001, BY THE PLANNING COMMISSION OF THE CITY OF DIAMOND BAR. BY: -�— r Bob1r es, Ohaifman I, James DeStefano, Planning Commission Secretary, do hereby certify _ that the foregoing Resolution was duly introduced, passed, and adopted by the Planning Commission of the City of Diamond Bar, at a regular meeting of the Planning Commission held on the 22nd day of May 2001, by the following vote: AYES: Zirbes, Ruzicka, Kuo, Nelson, Tye NOES: None ABSENT: None ABSTAIN: None ATTEST: mes DeS efano, Secretary STATE. OF CALIFORNIA COUNTY OF LOS ANGELES SS CITY OF DIAMOND BAR 1, LYNDA BURGESS, CITY CLERK OF THE CITY OF DIAMOND RAI,, DO HEREBY CERTIFY UNDER I)ENAIXY OF 1'E:RIURY UNDER THF. LAWS (9F T1-11: S'1'A'1'li OF CALIFORNIA'S HE FORGOING TO RH A FUEL. TRUIi AN1) CORRIII CT COPY OF THE ORIGINAL AS SAME. APPEARS ON DILE', IN MY 01-1.1CF. IN WITNESS WHERROF, I HAVP 11FRFUNTO SET MY HAND AND AFFIXED T1111 S OF T11F CITY OIz D] ONll IEAR, 'I'i l lS 'a/ DAY Ol 20th' I.YNDAllliiLlR/GIiS,S,° CITY CLERK y 4 DEVELOPMENT CODE AMENDMENT NO. 2001-01 EXHIBIT "A" 1. Zoning Consistency Matrix, Table 2-2 contained in Section 22.06.040 of Article II, Title 22 of the City of Diamond Bar Municipal Code is hereby amended to read as follows: NG CONSISTENCY MATRIX GENERAL PLAN DESIGNATION i EXISTING ZONING DISTRICTS APPLICABLE DEVELOPMENT CODE STANDARDS Office Professional (OP) Max 1.0 FAR. Commercial Manufacturing Zone Office Professional (OP) or (CM) Office Business Park (OB) additional uses for Gateway Cor orate Center 2. Paragraph C.4.h. contained in Section 22.16.090, of Article II, Title 22 of the City of Diamond Bar Municipal Code is hereby amended to read as follows: C.4.h. Fences and Walls. 1. On a reverse corner lot, setbacks for fences and walls higher than 42 inches and not exceeding six feet in height shall comply with setbacks as described in Table 2-4. To reduce the required 10 foot setback to a minimum five feet on a reverse corner lot, fences and walls shall be reviewed by the City with respect to the clear line of site for vehicular and pedestrian traffic. Where the clear line of site is maintained, the Director may reduce the required 10 foot setback to five feet. 3. Table 2-6 contained in Section 22.10.030 of Article II, Title 22 of the City of Diamond Bar N<unicipal Code is hereby amender' to read as follows: ALLOWED USES AND PERMIT REQUIREMENT.' FOR COMMERCIAL/ INDUSTRIAL ZONINGDISTRI';TS RETAIL TRADE C-2 d hand stores I P I P 4. Section 22.42.130A. - Purpose and Applicability of Development Standards for Radio and Television Antennas and Wireless Telecommunications Antenna Facilities of Article III, Title 22 of the City of Diamond Bar Municipal Code is hereby amended to read as follows: A. Purpose. The purpose of this section is to establish development standards and land use controls for the installation and maintenance of radio and television antennas, including amateur radio station antennas and wireless telecommunications antenna facilities within specified land use zones of the City. The standards and controls are intended to insure the design and location of those antennas and related facilities are consistent with previously adopted policies of the City, as set forth in the General Plan, to guide the orderly development of the community, to promote the public health, safety, comfort, convenience, and general welfare of the City's residents, to protect property values, and to enhance the aesthetic appearance of the City by maintaining architectural and structural integrity and by protecting views from obtrusive and : unsightly accessory uses and facilities. As related to health, safety, and structural integrity, all such facilities shall comply with the structural design requirements of the current Uniform Building Code. The purpose of compliance with the Uniform Building Code is to insure that such facilities do not fail in a seismic event or high winds that traditionally occur in Diamond Bar. 5. Paragraph C.1., Subsections a. -d. of Section 22.42.130 Development Standards for Radio and Television Antennas and Wireless Telecommunications Antenna Facilities of Article III, Title 22 of the City of Diamond Bar Municipal Code is hereby amended to read as follows: Current Standard: a. An antenna located in any zoning district that is designed to receive direct broadcast satellite service, including direct -to -home satellite services, that is one meter (1m) [39"] or less in diameter and that is either building - mounted or if elevated by a mast shall not extend more than 12 feet above the roofline without the Building and Safety Division review and approval. b. An antenna that is designed to receive video programming services and that is located in any zoning district where commercial or industrial uses are generally permitted, which antenna is two meters (2m) [6.5'] or less in diameter and is either building -mounted or, if elevated by a mast shall not extend more than 12 feet above the roofline without the Building and Safety Division review and approval. C. An antenna located in any zoning district that is designed to receive video programming services by means of multipoint distribution services, including multichannel multipoint distribution services, which antenna is one meter (1m) [39"] or less in diameter or diagonal measurement and which is either building -mounted or, if elevated by a mast shall not extend more than 12 feet above the roofline without the Building and Safety Division review and approval. d. An antenna located in any zoning district that is designed solely to receive television broadcast signals, which antenna, whether building -mounted or 2 (Exhibit "A") ground -mounted shall not extend more than 12 feet above the roofline without the Building and Safety Division review and approval. 6. Paragraph D.1., Subsections a. -d. of Section 22.42.130 Development Standards for Radio and Television Antennas and Wireless Telecommunications Antenna Facilities of Article III, Title 22 of the City of Diamond Bar Municipal Code is hereby amended to read as follows: 1. City-wide Standards. The following development standards apply in all zoning districts to the siting, construction, and operation of all satellite earth station antennas, including those that require the issuance of a conditional use permit and the issuance of a building permit, as provided for in paragraph E. The Director may modify or waive any standard or requirement that impairs the installation, maintenance, or use of over -the - air reception devices. 7. Paragraph D.1., Section 22.42.130, Subsection a. Development Standards for Radio and Television Antennas and Wireless Telecommunications Antenna Facilities of Article III, Title 22 of the City of Diamond Bar Municipal Code is hereby amended to read as follows: a. The height of a ground -mounted satellite earth station antenna shall not extend more than 12 feet above the roofline without the Building and Safety Division review and approval". 8. Paragraph D.1., Section 22.42.130, Subsection c. Development Standards for Radio and Television Antennas and Wireless Telecommunications Antenna Facilities of Article III, Title 22 of the City of Diamond Bar Municipal Code is hereby amended to read as follows: C. Satellite earth station antennas, whether ground -mounted or building - mounted, including any guy -wires, masts, and accessory equipment, should, to the extent feasible, be located and designed so as to mitigate adverse visual impacts from adjacent properties and from public streets, which mitigation may involve screening by means of landscaping or the addition of new architectural elements that are compatible with the designed of adjacent buildings. Satellite earth station antennas shall be located in rear yards or side yards not visible or screened from view from adjacent properties and/or public right-of-way where such placement does not impair an antenna's reception. The Director may modify any requirement in this section if the antenna reception is impaired. 9. Paragraph D.1., Section 22.42.130, Subsection d. Development Standards for Radio and Television Antennas and Wireless Telecommunications Antenna Facilities of Article III, Title 22 of the City of Diamond Bar Municipal Code is hereby amended to read as follows: 3 (Exhibit "A") d. Satellite earth station antennas must be finished, to the extent feasible, in a non-metallic finish or painted in a color that is compatible with the surrounding environment. 10. Paragraph DA., Section 22.42.130, Subsection e. Development Standards for Radio and Television Antennas -and Wireless Telecommunications, Antenna Facilities of Article III, Title 22 of the City of Diamond Bar Municipal Code shall be deleted. 11. Paragraph D.1., Section 22.42.130, Subsection j. Development Standards for Radio and Television Antennas and Wireless Telecommunications Antenna Facilities of Article III, Title 22 of the City of Diamond Bar Municipal Code is hereby amended to read as follows: j. Pursuant to the current Uniform Building Code, all connactors on a satellite earth station antenna, and on any mast to be used for elevation, must be capable of sustaining a wind loads of at least nine kilograms (9kg/20 lbs.) per square foot. Due to the fact that Diamond Bar is located in an area traditionally subject to high winds, all structures including satellite earth station antenna shall be required to withstand an 80 mile per hour wind load. 12. Paragraph D. 2., Section 22.42.130, Subsection a. Development Standards for Radio and Television Antennas and Wireless Telecommunications Antenna Facilities of Article III, Title 22 of the City of Diamond Bar Municipal Code is hereby amended to read as follows: a. The height of the roof -mounted satellite earth station antenna shall not extend more than twelve (12) feet above the roofline without Building and Safety Division's review and approval. 13. Paragraph D. 2., Section 22 42.130, Subsection b. Development ;:standards for Radio and Television Ante rias and Wireless Telecommunicatio-is Antenna Facilities of Article III, Title 22 of the City of Diamond Bar Municioal Code is hereby amended to read as fr,ilaws: b. The height of a ground -mounted satellite earth station antenna shall not extend more than twelve (12) feet above the roofline without Building and Safety Division's review and approval. 14. Paragraph D. 2., Section 22.42.130, Subsection d. Development Standards for Radio and Television Antennas and Wireless Telecommunications Antenna Facilities of Article III, Title 22 of the City of Diamond Bar Municipal Code shall be deleted. 4 (Exhibit "A") 15. Paragraph D. 3., Section 22.42.130, Subsection b. Development Standards for Radio and Television Antennas and Wireless Telecommunications Antenna Facilities of Article III, Title 22 of the City of Diamond Bar Municipal Code shall be deleted. 16. Paragraph D. 3., Section 22.42.130, Subsection c. Development Standards for Radio and Television Antennas and Wireless Telecommunications, Antenna Facilities of Article III, Title 22 of the City of Diamond Bar Municipal Code is hereby amended to read as follows: C. The height of a ground -mounted satellite earth station antenna shall not extend more than twelve (12) feet above the roofline without Building and Safety Division review and approval. 17. Table 2-6 contained in Section 22. 16.090 of Article III, Title 22 of the City of Diamond Bar Municipal Code is hereby amended to read as follows: REQUIRED SETBACKS - ACCESSORY USES AND STRUCTURES Accessor Structure T e of Setback Re uired Setback I Air-conditioning equipment, Sides, rear3 Pool and spa equipment ��FAs ches. Street side quired for main structure. 18. Table 3 -10 contained in Section 22.30. 0 40 of Article III, Title 22 of the City of Diamond Bar Municipal Code is hereby amended to read as follows: PARKING REQUIREMENTS BY LAND USE Land Use Type Vehicle Spaces Re uired Studios and non -degree schools 1 space for each 200 sq. ft. of gross floor area and 1 space for each em to ee 19. Table 3 -1 5 contained in -Section 22.42. 110 df Article III, Title 22 of the City of a Diamond Bar Municipal Cc.de is hereby mended to read as follows: Required Setbacks -Accessory Uses and Structures sin le -Family Detached Homes Accesso Structures Type of Setback Required Setback Swimming pool, spa, the fish pond, outdoor play Sides, rear3 equipment, fountains, decorative pools 5 feet. Street side As re uired for main structure_ 5 (Exhibit "A") Multi-Famil , Detached/Detached Accessory Structures T e of Setback Re uire Swimming pool, spa, the fish pond, outdoor play I Front 10 feet. i equipment, fountains, decorative pools Sides 5 feet. Street side 10 feet. I Rear3 15 feet. 20. Table 3 -1 and 5 contained in Section 22.42. 110 of Article III, Title 22 of the City of Diamond Bar Municipal Code is hereby amended to read as follows: Required Setbacks -Accessory Uses and Structures Sin ie-Famil Detached Homes i Accessory Structures Type of Setback Re uirt�d Setback Garage, workshop Sides, rear As required for main structure. Detached patio cover and/or trellises, greenhouse, storage shed Street side As required for main structure. gazebo, Sides, rear 5 feet from property line or buildable pad line, whichever is applicable. Street side As required for main structure. 21. Figure 3-43, Section 22.30.060, DISABLED/HANDICAPPED PARKING REQUIREMENTS of Article III, Title 22 of the City of Diamond Bar Municipal Code is hereby amended to include a graphic delineating a van loading and unloading area with a width of eight feet. 22. Paragraph B., Section 22.16.050, Exterior Lighting of Article III, Title .72 of the City of Diamond Bar Municipal Code is hereby amended to read as fOIIONS: B. Intensity. Parking areas shall have lighting capable of providing adequate illumination for security and safety. A minimum of one footcandle of illumination shall be maintained at the parking surface throughout the parking area. Pedestrian walkways, plazas, and courts shall have a light level at the ground surface of minimum one footcandle. The electrical plan or lighting plan shall demonstrate the dispersal of light on the ground surface and compliance with the requirements of this Subsection. Building -mounted decorative lights shall not exceed five footcandles measured five feet from the light source. 6 (Exhibit "A") 23. Paragraph B., Figure 3-35 of Section 22.22.120, Architecture Guidelines of Article III, Title 22 of the City of Diamond Bar Municipal Code shall delete the word "Average" from Figure 3-35. 24. Paragraph C. 4. a ., of Section 22.16. 090, Setback Regulations and Exceptions/Drives, Walkways, and Decks of Article III, Title 22 of the City of Diamond Bar Municipal Code is hereby amended to read as follows: C.4.e. 1.) A deck shall not extend more than six feet over top of slope, nor higher than three feet above the highest point of the slope. A deck shall maintain a minimum side and rear setback of the five feet from property line or buildable pad's edge, whichever is applicable and a street side setback as required for the main structure setback. 25. Paragraph C., of Section 22.34.030, PROPERTY MAINTENANCE STANDARDS Single-family Standards/Structure Maintenance of Article III, Title 22 of the City of Diamond Bar Municipal Code is hereby amended to read. as follows: C. Structure maintenance. All structures shall be maintained in a structurally sound, safe manner with a clean, orderly appearance. Any physical damage or deterioration (e.g., broken windows/doors, leaking roof, etc.) peeling paint, graffiti or other types of damage or deterioration shall be repaired as soon as possible. When re -roofing a structure, the entire roof shall be completed. All re -roofing shall be uniform in material and color or match existing except as approved by the Director in cases of emergency. Graffiti shall be removed within 72 hours by the owner/occupants of the structure. 26. Paragraph D., of Section 22.34.040, PROPERTY MAINTENANCE STANDARDS Multi -family Standards/Structure Maintenance of Article 111, Title 22 of the City of Diamond Bar Municipal Code is hereby amended to read as follows: D. :structure maintenance. All structures shall be maintained in a structurally sound, safe manner with a clean, orderly app-;arance. Any ;physical damage or deterioration (e.g., broken windows/dors, leaking roof, etc.) peeling paint, graffiti or other types of damage or deterioration shall be repaired as soon as possible. When re -roofing a structure, the entire roof shall be completed. All re -roofing shall be uniform in material and color or match existing except as approved by the Director in cases of emergency. Graffiti shall be removed within 72 hours by the owner/occupants of the structure. 27. Paragraph C., of Section 22.34.050, PROPERTY MAINTENANCE STANDARDS Commercial Standards/Structure Maintenance of Article III, Title 22 Diamond Bar Municipal Code is hereby amended to read as follows of the City of 7 (Exhibit "A") C. Structure maintenance. All structures shall be maintained in a structurally sound, safe manner with a clean, orderly appearance. Any physical damage or deterioration (e.g., broken windows/doors, leaking roof, etc..) peeling paint, graffiti or other types of damage or deterioration shall be repaired as soon as possible. When re -roofing a structure, the entire roof shall be completed. All re -roofing shall be uniform in material and color or match existing except as approved by the Director in cases of emergency. Graffiti shall be removed within 72 hours by the owner/occupants of the structure. 28. Paragraph C., of Section 22.34.060, PROPERTY MAINTENANCE STANDARDS Industrial Standards/Structure Maintenance of Article III, Title 22 of the City of Diamond Bar Municipal Code is hereby amended to read as follows: C. Structure maintenance. All structures shall be maintained in a structurally sound, safe manner with a clean, orderly appearance. Any p�ysical damage or deterioration (e.g., broken windows/doors, leaking roof, etc.) peeling paint, graffiti or other types of damage or deterioration shall be repaired as soon as possible. When re -roofing a structure, the entire roof shall be completed. All re -roofing shall be uniform in material and color or match existing except as approved by the Director in cases of emergency. Graffiti shall be removed within 72 hours by the owner/occupants of the structure. 29. Paragraph B.2., of Section 22.72.020, Notice of Hearing/Method of Notice Distribution of Article V, Title 22 of the City of Diamond Bar Municipal Code is hereby amended to read as follows: B. Method of notice distribution. 2. Notice shall be posted, at least ten days before the hearing, in the following manner: a• On the subject parcel, on a display board measuring at least four foot by six foot. The applicant is responsible for the preparation, installation, maintenance and removal of the display board. The display board shall be removed no later than three days after the date of the scheduled public hearing has concluded. 30. Paragraph D. Definitions, "D". of Section 22.80.020, of Article VI, Title 22 of the City of Diamond Bar Municipal Code is hereby amended to add in alphabetical order and read as follows: D. Definitions, "D". Deck. A porch or platform which projects more than two feet from an adjacent structure or is freestanding and at least two feet wide that is fully unroofed and unenclosed. 8 (Exhibit "A") 31. Paragraph I. Definitions, "I". of Section 22.80.020, of Article VI, Title 22 of the City of Diamond'Bar Municipal Code is hereby amended to add in alphabetical order and read as follows: I. Definitions, "I". Inoperative Vehicle. A vehicle (including but not limited to cars, boats, trucks, recreational vehicles, etc.) not legally able to be operated on a public highway and in an obvious state of disrepair (i.e. flat tire, mechanical parts missing, interior used as a storage area, etc.). 32. Paragraph S. Definitions, "S". of Section 22.80.020, of Article VI, Title 22 of the City of Diamond Bar Municipal Code is hereby amended to add in alphabetical order and read as follows: S. Definitions, "S". Schools. Also includes specialized non -de instruction in: gree granting schools offering art ➢ drivers education ballet and other dance ➢ language computers and electronics ➢ music drama ➢ science ➢ math Site coverage. The percentage of total site area occupied by structures, and paving for vehicle use. Structures/building coverage includes the primary structure, all accessory structures (e.g., carports, garages, patio covers, sheds, trash dumpster enclosures, etc.) except tennis courts and Pools/spas and architectural features (e.g., chimneys, balconies, decks above the first floor, porches, stairs, etc.). Structures/building coverage is measured from exterior wall to exterior wall. Pavement for vel!iclF,: user - shall include areas necessary for ingress, egress, outdoor parkingand circulation of motor vehicle. A maximum 400 square feet of driveway shall be counted toward the lot coverage where driveways were larger then 400 square feet. See Figures 6-8 (Site Coverage). 33. Paragraph V. Definitions, "V". of Section 22.80.020, of Article Vl, Title 22 of the City of Diamond Bar Municipal Code is hereby amended to add in alphabetical order and read as follows: 9 (Exhibit "A") V. Definitions, "T. Veterinary Clinics and Animal Hospitals. Office and indoor medical treatment facilities used by veterinarians, including large and small animals veterinary clinics, and animal hospitals as well as the boarding of large and small animals as an ancillary use. 10 (Exhibit "A") THE CITY OF DIAMOND BAR PLANNING COMMISSION MINUTES OF DEVELOPMENT CODE AMENDMENT STUDY SESSION APRIL 10, 2001 CALL TO ORDER: Chairman Zirbes called the Study Session to order at 5:52 p.m. in Room CC 3 & 5 of the South Coast Air Quality Management Headquarters Building, 21865 East Copley Drive, Diamond Bar, California. ROLL CALL: Present: Chairman Bob Zirbes; Vice Chairman Joe Ruzicka; and Commissioners George Kuo; and Steve Nelson. Commissioner Steve Tye was excused. Also Present: James DeStefano, Deputy City Manager; Ann. J. Lungu, Associate Planner; Linda Smith, Development Services Assistant, Sonya Joe, Development Services Assistant; and Stella Marquez, Administrative Secretary. 2. Discussion on Development Code Amendments: AssocP/Lungu presented staff's report. Staff recommends that the Planning Commission review the proposed amendments and direct staff as appropriate. The Commission requested language be added to paragraph 1, page 5 to. indicate standards of measurement. AssocP/Lungu explained to C/Nelson that the Recommended Amendment: for Subsection a. (page 2) under Section 22.42.130D.1. was required language omitted from the original code. AssocP/Lungu explained to C/Kuo that parking requirements are based upon land use. For example, parking for restaurants is based on square footage while parking for schools, industrial, etc., is based upon the number of employees as we11 as land use. (See page 9) AssocP/Lungu asked that the following language be added to the second sentence of Recommended Amendment: CA.e. (Bottom of page 12 - top of page 13) to wit: "A deck shall maintain a minimum side and rear setback of five feet from the property line `or pad s edge whichever is applicable,' and a street side setback as required for the main structure setback. Chair/Zirbes asked if the proposed language for Recommended Amendment: C. Structure maintenance. Under Section 22.34. Section 22.34.030.c. page 13, is strong enough to ensure complete recovering of the entire roof area. AssocP/Lungu reiterated that staff will change the language if the Commission so desires. Staff APRIL 10, 2001 PAGE 2 PLANNING COMMISSION STUDY SESSION and the City Attorney are comfortable with the language as written. She further explained that the roof area can be patched as long as the existing roof is matched and that the Building and Safety Official approves of the material. ` C/Kuo expressed concern that 72 hours may not be sufficient time to remove graffiti (page 13). DSA/Smith explained that the private property owner generally has ample time to address the problem before the City's Code Enforcement officer gives them the 72 hour notice. Public property is cleaned up immediately. C/Nelson pointed out that the language on page 14 under Recommended Amendment• C. Structure maintenance also appears to lack clear language for insuring partial or complete roof replacement. Chair/Zirbes asked that "as concluded" be added to the end of sentence 3 on page 16 under Recommended Amendment• B. Method of notice distribution. 2. a. so that the sentence reads: "The display board shall be removed no later than three days after the date of the scheduled public hearing has concluded." Chair/Zirbes recommended that the description of Inoperative Vehicle. under Section 22.80.020 "I" (page VI -26) on page 16 be restated as follows: "Inoperative Vehicle. A vehicle not legally able to be operated on a public highway and`/or' in an obvious state of disrepair, etc." DCM/DeStefano suggested that the entire paragraph be reconsidered to incorporate various types of vehicles such as boats, recreational vehicles, etc. VC/Ruzicka moved, C/Nelson seconded, to direct staff to make the designated changes to Development Code Amendment No. 2000 1-01 as recommended by the Planning Commission and prepare a revised draft Negative Declaration for consideration at the May 8, 2001, regular Planning Commission meeting or what ever time frame is required to comply with CEQA. Motion carried by the following Roll Call vote: AYES: Kuo, Nelson, VC/Ruzicka, Chair/Zirbes None Tye COMMISSIONERS: NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: APRIL 10, 2001 ADJOURNMENT: PAGE 3 PLANNING COMMISSION STUDY SESSION There being no further business to come before the Planning Commission, Chairman Zirbes adjourned the study session at 6:21 p.m. to the Regular Planning Commission meeting. Attest: Chairman Bob Zirbes Respectfully S mitted, J es DeStefan Deputy City Manager MAY 22, 2001 PAGE 4 PLANNING COMMISSION Ralph James, West Coast Custom Rooms, stated he read staff's conditions of approval and has no objections. Chair/Zirbes closed the public hearing. VC/Ruzicka moved, C/Nelson seconded, to approve Variance No. 2001-04, Minor Conditional Use Permit 2001-04, Findings of Fact, and conditions of approval, as listed within the resolution. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Kuo, Nelson, Tye, VC/Ruzicka, Cham/Zirbes NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None 8.2 Development Code Amendment No. 2001-02 (pursuant to Code Section 22.44) is a request to amend the Development Code as outlined. PROJECT ADDRESS: APPLICANT: Citywide City of Diamond Bar 21825 E. Copley Drive Diamond Bar, CA 91765 AssocP/Lungu presented staff's report. Staff recommends that the Planning Commission approve recommend approval to the City Council of Development Code Amendment No. 2001-01, Negative Declaration No. 2001-02, and Findings of Fact, as listed within the resolution. Chair/Zirbes opened the public hearing. There being no one who wished to speak on this matter, Chair/Zirbes closed the public hearing. C/Nelson moved, VC/Ruzicka seconded, to recommend approval to the City Council of Development Code Amendment No. 2001-01 and Negative Declaration No. 2001-02, Findings of Fact, as listed within the resolution. AYES: COMMISSIONERS: Kuo, NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None 9. PLANNING COMMISSION COMMENTS: Nelson, Tye, VC/Ruzicka, Chair/Zirbes None Offered. 1 DEVELOPMENT CODE AMENDMENT NO. 2001-01 PROPOSED AMENDMENT October 16, 2001 Section 22.42.130D.2., Subsection d. (Page 4) Current Standard: d. A satellite earth station antenna that is ground -mounted must be located in the side yard or rear yard and at least two meters (2m) [6.5'] feet from any property line. Recommended Amendment: A satellite earth station antenna that is ground -mounted shall be located within the side or rear yard and at least five feet from any property line. If locating a ground -mounted satellite earth station antenna within the side or rear yard and at least five feet from any property line precludes the reception of acceptable quality signal, unreasonably delays installation, or unreasonably adds cost to the installation, the Director may modify this setback requirement. Section 22.42.130D.3., Subsection b. (Page 4) Current Standard: No ground -mounted satellite earth station antenna may be located in the area of between the front property line and the main building or structure. Recommended Amendment: Delete this section. - LEGALS - From Stella Marquez/Ann Lungu, Diamond Bar Planning Division (909) 396-5676 (1/8th page ad) PLEASE ADVERTISE ON TUESDAY, SEPTEMBER 25, 2001 NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN BY THE CITY OF DIAMOND BAR that the City Council will conduct a public hearing on the following item to determine whether or not the subject Development Code Amendments shall be approved under the provisions of State law and the City of Diamond Bar's Development Code. On May 22, 2001, the Planning Commission conducted a public hearing and recommended approval to the City Council on the following amendments: Development Code Amendment No. 2001-01 (pursuant to Code Section 22.44) is a request to amend the Development Code as follows: ARTICLE II Table 2-2, Zoning Consistency Matrix: amendment is for clarification; Table 2-4, Residential District General Development Standards: amendment relates to setbacks for walls and fences on a reverse corner lot; Table 2-6, Allowed Uses and Permitted Requirements for Commercial/Industrial Zoning Districts: amendment relates to the zone in which secondhand stores are permitted; ARTICLE III Section 22.42, Development Standards for Radio and Television Antennas and Wireless Telecommunications Antenna Facilities: amendment is necessary in order to comply with the Telecommunications Act of 1996/Federal Communications Commission Over -the -Air Reception Devices Rule ("The Rule"). Section 22.16.090. Setback Regulations and Exemptions: amendment relates to setback exceptions for patio covers attached to single-family residences; Table 3-15, Required Setbacks - Accessory Uses and Structures: amendment relates to required setbacks for accessory structures on residential property; 1 Table 3-10, Parking Requirements by Land Use: amendment relates to the number of parking spaces required for studios and non -degree schools; Section 22.30.060 - Figure 3-43 Disabled/Handicapped Parking Requirements: amendment relates to the addition of a graphic delineating van loading and unloading area for handicapped parking; Section 22.16.050 B., Exterior Lighting: amendment relates to the parking lot lighting; Section 22.22.120, B. Architecture guidelines - Figure 3-35: amendment relates to clarification of a structure's height measurement; Section 22.16.090, C.4.e. Setback Regulations and Exceptions/Drives, walkways and Decks: amendment relates to deck height over top of slope or buildable pad's edge; Section 22.34. Property Maintenance Standards: amendment relates to re- roofing of structures; ARTICLE V Section 22.72.020.8.2. Notice of Hearing/Method of Notice Distribution: amendment relates to when the public notice displayed board may be removed; and ARTICLE VI Section 22.80.020. Definitions: amendment relates to adding or clarifying definitions to the Development Code. PROJECT ADDRESS: Citywide APPLICANT: City of Diamond Bar, 21825 E. Copley Drive, Diamond Bar, CA 91765 Environmental Determination: Pursuant to the provisions of the California Environmental Quality Act (CEQA), Section 15070, the City has determined that a Negative Declaration is required for this project. Negative Declaration No. 2001-02 has been prepared. The Negative Declaration's review period began May 1, 2001 and ended May 20, 2001. If you are unable to attend the public hearing, but wish to send written comments, please write to the Diamond Bar Community and Development Services Department/Planning Division at the address given below. You may also obtain 2 additional information concerning this case by phoning (909) 396-5676. If you challenge this application and project in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Planning Commission at, or prior to, the public hearing. TIME OF HEARING: 7 : 0 0 p . m . (or as soon thereafter that the matter can be heard) DATE OF PUBLIC HEARING: Tuesday, October 16, 2001 LOCATION: South Coast Air Quality Management District Auditorium 21865 E. Copley Drive Diamond Bar, California 91765 CASE MATERIALS: Are available for review between 7:30 a.m. and 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Friday at the City of Diamond Bar Community and Development Services Department/Planning Division, 21825 E. Copley Drive, Diamond Bar, CA 91765. 3 CITY OF DIAMOND BAR NEGATIVE DECLARATION NO. 2001-02 for DEVELOPMENT CODE AMENDMENT NO. 2001- 01 CITYWIDE City of Diamond Bar 21825 E. Copley Drive DIAMOND BAR, COUNTY OF LOS ANGELES, CA 91765 Environmental Finding Initial Study (Environmental Information and Environmental Checklist) April 23, 2001 CITY OF DIAMOND BAR NEGATIVE DECLARATION NO. 2001-02 Project Description and Location CITY OF DIAMOND BAR ENVIRONMENTAL CHECKLIST FORM FOR INITIAL STUDY Pursuant to Guidelines for California Environmental Quality Act §15063 (f), this form, along with the Environmental Information Form completed by the applicant, meets the requirements for an Initial Study. This form is comprised of five parts: Part 1 Background Part 2 Summary of Environmental Factors Potentially Affected Part 3 Determination Part 4 Evaluation of Environmental Impacts Part 5 Discussion of Environmental Impacts PART 1 - BACKGROUND 1. City Project Number: Development Code Amendment No 2001-01 2. Project Address/Location: Citywide 3. Date of Environmental Information Form submittal: April 23, 2001 4. Applicant: City of Diamond Bar Address: 21825 E. Copley Drive City/State/Zip: Diamond Bar, CA 91765 Phone: (909) 396-5676 Fax: (909) 861-3117 5. Property Owner: N/A, Citywide Address: N/A City/State/Zip: N/A Phone: N/A Fax: N/A 6. Lead Agency: City of Diamond Bar Contact: James DeStefano Deputy City Manager and Ann J Lungu Associate Planner Address: 21825 E. Copley Drive . City/State/Zip: Diamond Bar, CA 91765 1 Phone: (909) 396-5676 Fax: (909) 861-3117 7. General Plan Designation: Variable 8. Zoning: Variable 9. Description of Project: (Describe the whole action involved, including but not limited to later phases of the project, and any secondary, support, or off-site features necessary for its implementation. Attach additional sheets if necessary). The project involves amending the following, Articles of the City's Development Code: Article II: Table 2-2, Zoning Consistency Matrix Zoning Districts; Table 2-4, Residential District General Development Standards; and Table 2-6, Allowed Uses and Permitted Requirements for Commercial/Industrial Zoning Districts. Article III: Section 22.42, Development Standards for Radio and Television Antennas and Wireless Telecommunications Antenna Facilities; Section 22.16.090, Setback Regulations and Exemptions; Table 3-15, Required Setbacks - Accessory Uses and Structures; Table 3-10, Parking Requirements by Land Use; Section 22.30.060 -Figure 3-43, Disabled/Handicapped Parking Requirements; Section 22.16.050 B., Exterior Lighting; Section 22.22.120 B.- Figure 3-35, Architecture guidelines; Section 22.16.090, C.4.e., Setback Regulations and Exceptions/Drives, Walkways and Decks; Section 22.34. Property Maintenance Standards; Article V: Section 22.72.020.B.2. Notice of Hea-ing/Method of Notice Distribution; and Article VI: Section 22.80. Defin tions; The City's Development Code was adopted on November 3, 1998 and became effective on December 3, 1998. The Development Code embodies regulations and the procedures and requirements for development applications while implementing the goals, policies, and strategies of the Diamond Bar General Plan. After implementing the Development Code since December1998, the City is aware that certain areas of the Development Code require amending to suit the development needs of Diamond Bar. 10. Surrounding Land Uses and Setting: Briefly describe the project's surroundings: The Development Code's proposed amendments would apply on a Citvwide basis. 11. Other public agencies whose approval is required (e.g., permits, financing approval, or participation agreement.): No other public agency approvals are required. 12. List City of Diamond Bar related applications for this project that must be processed simultaneously: No other City of Diamond Bar related applications are required. 13. List prior projects for this parcel: None. 3 CITY OF DIAMOND BAR NEGATIVE DECLARATION NO. 2001-02 Initial Study and Findings (Environmental Information and Environmental Checklist) PART 2 - SUMMARY OF ENVIRONMENTAL FACTORS POTENTIALLY AFFECTED The environmental factors checked below would be potentially affected by this project, involving at least one impact that is a "Potentially Significant Impact" as indicated by the checklist on the following pages. 1. Land Use and Planning _ 9. Hazards _ 2. Population and Housing _ 10. Noise _ 3. Geologic Problems _ 11. Public Services _ 4. Water _ 12. Utilities & Service Systems _ 5. Air Quality _ 13. Aesthetics _ 6. Transportation/ Circulation _ 14. Cultural Resources _ 7. Biological Resources e 15. Recreation _ 8. Energy & Mineral 16. Mandatory Findings Resources _ of Significance _ 5 PART 3 - DETERMINATION To be completed by Lead Agency On the basis of this initial evaluation: Project Number: DCA No. 2001-01 I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared. X I find that although the proposed project could have a significant effect on the environment, there will not be a significant effect in this case because the MITIGATION MEASURES described on an attached sheet have been added to the project. A NEGAT►VE DECLARATION will be prepared. I find that the proposed project MAY have significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. I find that the proposed project MAY have a significant effect(s) on the environment, but at least one effect 1) has been adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets, if the effect is a "potentially significant impact" OR "potentially significant unless mitigated." An ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed. I find that although the proposed project could have a significant effect on the env. onment, there WILL NOT be a significant effect in this case because all potentially significant effects (a) have been analyzed adequately in an earlier EIR pursuant to applicable standards and (b) have been avoided or mitigated pursuant to that earlier EIR, including revisions or mitigation measures that are imposed upon the proposed project. Ann J. Lungu Printed Name C.1 April 23, 2001 Date PART 4 - EVALUATION OF ENVIRONMENTAL IMPACTS A brief explanation is required for all answers except "No Impact" answers that are adequately supported by the information sources a lead agency cites in the parentheses following each question. A "No Impact" answer is adequately supported if the referenced information sources show that the impact simply does not apply to projects like the one involved (e.g. the project falls outside a fault rupture zone). A "No Impact" answer should be explained where it is based on project -specific factors as well as general standards (e.g. the project will not expose sensitive receptors to pollutants, based on a project -specific screening analysis.) 2. All answers must take account of the whole action involved, including off-site as well as on-site, cumulative as well as project -level, indirect as well as direct, and construction as well as operational impacts. 3. "Potentially Significant Impact" is appropriate if there is substantial evidence that an effect is significant. If there are one or more "Potentially Significant Impact entries when the determination is made, an EIR is required. 4. "Potentially Significant Unless Mitigation Incorporated" applies where the incorporation of mitigation measures has reduced an affect from "Potentially Significant Impact" to a "Less than Significant Impact. " The lead agency must described the mitigation measures and briefly explain how they reduce the effect to a less than significant level (mitigation measures from Section XVII, "Earlier Analyses," may be cross-referenced). 5. Earlier analyses may be used where, pursuant to the tiering, program EIR, or other CEQA process.. an effect has been adequately analyzed in an earlier EIR or negative declaration. Section 15063 (c)(3)(D). Earlier analyses are discussed in Section SVII at the end of the checklist. 6. Lead agencies are encouraged to incorporate into the checklist references to in, rmation sources for potential impact (e.g. general plans, zoning ordinances). Reference to a previously prepared or outside document should, where appropriate,. include a reference to the page or pages where the statement is substantiated. A source list should be attached, and other sources used or individuals contacted should be cited in the discussion. 7 CITY OF DIAMOND BAR NEGATIVE DECLARATION NO. 2001-02 Environmental Finding II ENVIRONMENTAL ISSUES Potentially Significant Potentially Unless Less Than Significant Mitigation Significant No Impact Incorporated Impact Impact 1. LAND USE AND PLANNING. Would the project: a. Conflict with General Plan designation or zoning? X Source #s: General Plan, Strategies — — 1.1.1 thru 1.1.10 (I-10); b. Conflict with applicable habitat conservation plan or natural community plan? _ _ _ X Source #s: General Plan, Strategy 1.2.2 (III -11); C. Be incompatible with existing land uses in the vicinity? X Source #s: General Plan, Strategy I 2.2.1 (I-19); d. Disrupt or divide the physical arrangement of an established community (including a low-income X or minority community)? Source #s: General Plan, Strategy 1.2.1 thru 1.2.4 (I-13); 2. POPULATION AND HOUSING. Would the project: a. Displace substantial numbers of people, necessitating the construction of replacement housing X elsewhere? — — — — Source #s: General Plan, Strategies 1.1.4 & 1.1.5 (II -26); b. Induce substantial growth in an area _ _ _ X M either directly or indirectly (e.g. through projects in an undeveloped area or extension of major infrastructure)? Source #s: General Plan, Strategy 1.1.5 (II -26); C. Displace substantial numbers of existing housing, necessitating the - construction of replacement housing elsewhere? — — — X Source #s: General Plan, Strategy 2.2.1 (II -28); 3. GEOLOGICAL PROBLEMS. Would the project result in or expose people to potential impacts involving: a. Rupture of a known earthquake fault, as delineated on the most recent Alquist-Priolo Earthquake Fault Zoning Map issued by the State Geologist for the area or based — _ _ X on other substantial evidence of known fault? Source #s: General Plan, Strategies 1.1.2 & 1.1.3 (IV -9); b. Strong seismic ground shaking? Source #s: General Plan, Strategies — _ X 1.1.2 & 1.1.3 (IV -9); — C. Seismic -related ground failure, including liquefaction? Source #s: General Plan, Strategies — — — X 1. 1.2 & 1.1.3 (IV -9); d. Landslides? Source #s: General Plan, Strategies — _ _ X 1.2.1 thru 1.2.3 (IV -9 & 10); e. Substantial soil erosion or the loss of top soil? Source #s: General Plan, Strategies — — — X 1.1.1 thru 1.1.3 (IV -9); I f. A geologic unit or soil that is unstable, or would become unstable as a -result of the project, and potentially result in on -or off-site landslide, lateral spreading, — — — X subsidence, liquefaction or collapse? Source #s: General Plan, Strategies 1.1.1 thru 1.1.3 (IV -9); g. Expansive soil, as defined in Table 18-1-B of the Uniform Building Code (1994), creating substantial risks to life or property? — — — X Source #s: General Plan, Strategies 1.1.1 thru 1.1.3 (IV -9); h. Have soils incapable of adequately supporting the use of septic tanks or alternative wastewater disposal systems where sewers are not available for the disposal of — — — X wastewater? Source #s: General Plan, Strategies l.l.1 thru 1.1.3 (IV -9); 4. HYDROLOGY AND WATER QUALITY. Would the project result in: a. Changes in absorption rates, drainage patterns, or the rate and amount of surface runoff? _ X Source #s: General Plan, Strategy 1,2.1 (IV -9); b. Exposure of people or property to water related hazards such as flooding? X Source #s: General Plan, Strategies — 1.2.1 thru 1.2.3 (IV -9 & 10); C. Violate any water quality standards or waste discharge requirements? Source #s: General Plan, Strategies — — — X 1.2.1 thru 1.2.3 (IV -9 & 10); d. Substantially deplete groundwater supplies or interfere substantially with ground water recharge such that there would be a net deficit in aquifer volume or a lowering of the localgroundwater table (e.g., the production rate of pre-existing nearby wells would drop to a level which would not support existing land uses or planned uses for which permits have been granted)? Source #s: General Plan, Strategies 1.2.1 thru 1.2.3 (IV -9 & 10); e. Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river, in a manner which would result in substantial erosion or siltation on- or off-site? Source #s: General Plan, Strategies 1.2.1 thru 1.2.3 (IV -9 & 10); f. Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river, or substantially increase the rate or amount of surface runoff in a manner, which w,)uld result in flooding on- or of -site? Source �'s: General Plan, Strategies 1.2.1 thru 1.2.3 (IV -9 & 10); g. Create or contribute runoff water which would exceed the capacity of existing or planned storm water drainage systems or provide substantial additional sources of polluted runoff? Source #s: General Plan, Strategies 1.2.1 thru 1.2.3 (IV -9 & 10); 11 X RM X X h. Otherwise substantially degrade water quality? x Source #s: General Plan, Strategies — — — 1.2.1 thru 1.2.3 (IV -9 & 10); i. Substantial reduction in the amount of groundwater otherwise available for public water supplies? Source #s: General Plan, Strategies — — — x 1.2.1 thru 1.2.3 (IV -9 & 10); j. Place housing within a 100 -year flood hazard area as mapped on the Federal Flood Hazard Boundary or Flood Insurance Rate Map or other flood hazard delineation map or place within a 100 -year flood hazard area structures, which would impede or redirect flood flows? Source #s: General Plan, Strategies 1.2.1 thru 1.2.3 (IV -9 & 10); II ;_ AIR OTTAT.TTV_ Wmild the nrniect- which exceed quantitative thresholds for ozone precursors)? Source #s: General Plan, 1.9.2 & 1.9.3 (IV -12) d. Create objectionable odors? Source #s: General Plan, 1.9.2 & 1.9.3 (IV -12); e. Violate any air quality standards or contribute substantially to an existing or projected air quality violation? Source #s: General Plan, 1.9.2 & 1.9.3 (IV -12); 6. TRANPORTATION/CIRCULATION. Would the project result in: a. An increase in vehicle trips which is substantial in relation to the existing traffic load and capacity of the street system (i.e. result in substantial increase in either the number of vehicle trips, the volume to capacity ratio on roads, or congestion at intersections) Source #s: General Plan, Strategies 1.9.4 (IV -12), 1.1.4 (V-22) & 3.2.1 (V-27); b. Substantially increase hazards We to design feature (e.g. sharp curves or dangerous intersections) or incompatible uses (e.g. farm equipment)? Source #s: General Plan, Strategies 1.2.3, 1.3.1 & 1.3.3 (V-24); C. Inadequate emergency access? Source #s: General Plan, Strategies 1.2.3 & 1.3.3 (V-24); 13 X X X d. Inadequate parking capacity on-site? Source #s: General Plan, Strategies X 2.11, 2.1.5 & 2.1.8 (V-25), & 4.1.1 thru 4.2.4 (V-27); e. Exceeding, either individually or cumulatively, a level of service standard established by the county congestion management agency for X designated roads and highways? — Source #s: General Plan, Strategies 1.2.3 (V-24), 2.1.8 & 22.1 (V-25), 3.1.6 (V-26 ) & 3.2.1 (V-27); f. Conflict with adopted policies, plans, or programs supporting ` alternative transportation (e.g. bus turnouts, bicycle racks)? _ _ _ X Source #s: General Plan, Strategies 1.2.3 (V-24), 2.1.8 & 22.1 (V-25, 3.1.6 (V-26 ) & 3.2.1 (V-27); g. Change in rail, water, or air traffic patterns, including either and increase in traffic levels or a change in location that results in substantial _ _ _ X safety risk`? Source #s: General Plan, Strategies 2.1.4 & 2.1.9 (V-25); 7. BIOLG TICAL RESOURCES. Would the project result in: a. Su;.stantial adverse effect, either directly or through habitat modifications, on any species identified as a candidate, sensitive, or special status species in local or X regional plan, policies, or — — regulations, or by the California Department of Fish and Game or U.S. Fish and Wildlife Services? Source #s: General Plan, Strategies 14 1.1.11, 1.1.12, & 1.2.5 (III -11 & 12); b. Substantial adverse effect on and riparian habitat, federally protected wetlands as defined by Section 404 Clean Water Act, or other sensitive natural community identified in local or regional plans, policies, regulations or by the California Department of Fish and Game or U.S. Fish and Wildlife Services? Source #s: General Plan, Strategies 1.1.11, 1.1.12,&1.2.5(III-11& 12); x c A conflict with any local policies or ordinances protecting biological resources, such as a tree preservation policy or ordinance? — _ x Source #s: General Plan, Strategies 1.1.11, 1.1.12,&1.2.5(III-11& 12); d. Conflict with the provisions of an adopted Habitat Conservation Plan, Natural Community Conservation Plan, or other approved local, regional, or state habitat — — — x conservation plan? Source #s: General Plan, Strategies 1.2.1 & 1. 2.2 (III -11&12) & 1. 2.5 (III -12); e. Substantial interference with the movement of any native resident or migratory fish orwildlife species or with established native resident or migratory wildlife corridors, or impede the use of native wildlife — — — x nursery sites? Source #s: General Plan, Strategies 1.1.13 (III -11), 1.2.1, 1.2.2, 1.2.3, & 1.2.5 (II1-11 & 12). 15 f. Have a substantial adverse effect on federally protected wetlands as defined by Section 404 of the Clean Water Act (including, but not limited to, marsh vernal pool, coastal, etc.) through direct removal, filling, hydrology, interruption, or other means? Source #s: General Plan, Strategies 1.1.13 (III -11), 1.2.1, 1.2.2, 1.2.3, & 1.2.5 (III -11 & 12); 8. ENERGY AND MINERAL RESOURCES. Would the project: X a. Conflict with adopted energy conservation plans? Source #s: General Plan, Strategies 2.2.1 thru 2.2.10 (III -15), 2.3.2 & — — — X 2.3.2, & 2.4.1 thru 2.4.4 (III -16 & 17); b. Result in the loss of availability of locally important mineral resources recovery site delineation on a local general plan, specific plan or other land use plan? Source #s: General Plan, Strategies - None. Issue Analysis Number 8 _ _ X (Mineral Resources) states as — follows: "There are no significant, concentrated mineral resources in Diamond Bar, with the possible exception of oil and hydrocarbons". (III -9); C. Result in the loss of availability of a known mineral resource that would be of future value to the region and the residents of the State? Source #s: General Plan, Strategies- — — — X None. Issue Analysis Number 8 (Mineral Resources) states as follows: "There are no significant, 16 concentrated mineral resources in Diamond Bar, with the possible exception of oil and hydrocarbons". (III -9); 9. HAZARDS AND HAZARDOUS MATERIALS. Would the.project: a. Create a significant hazard to the public or the environment through the routine transport, use, or disposal of hazardous materials; or create a significant hazard to the public or the environment through reasonable foreseeable upset and accident conditions involving the release of hazardous materials into the environment? Source #s: General Plan, Strategies 2.1.2 (I-19), 2.5.2 & 2.5. 10 (III -17 & 18), 1.8.1 & 1.8.2 (IV -12), & 2.3.3 (VI -7); b. Impair the implementation of or physically interfere with an adopted emergency response plan or emergency evacuation plan? Source #s: General Plan, Strategies 1.6.1 thru 1. 8.2 (IV -11 &12); c. Emit hazardous emissions or handle hazardous or actively hazardous materials, substances, or waste within one-quarter mile of an existing or proposed school? Source #s: General Plan, Strategies 1.8.1 & 1.8.2 (IV -12) & 2.3.3 (VI - 7); d. Be located on a site which is included on a list of hazardous. materials sites compiled pursuant to Government Code Section 65962.5 and, as a result, would it create a 17 - - X- X - - X significant hazard to the public or the environment? Source #s: General Plan, Strategies 1.8.1 & 1.8.2 (IV -12) & 2.3.3 (IV -7); e. Expose people or structures to a significant risk of loss, injury or death involving wildland fires, including where wildlands are adjacent to urbanized areas or where X residences are intermixed with — wildlands? Source #s: General Plan, Strategies 1.4.1 & 3.3.5 (I-14 & 21), 1.1.7 (III -10), & 1.3.1 thru 1.4.2 (IV -10); f. Create a significant hazard to the public or the environment through reasonable foreseeable upset and accident conditions involving the release of hazardous materials into X the environment? Source #s: General Plan, Strategies 2.1.2 (I-19), 2.5.2 & 2.5.10 (III -17 & 18), 1.6.1 thru (IV -11 & 12), & 2.3.3 (VI -7); g. For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project result in a safety hazard for people residing or working in the project area? - — — X Source #s: General Plan, Strategies - None. Issue Analysis Number 5 (Aviation) states as follows: "There are no aviation facilities located within the City of Diamond Bar. Passenger air carrier and air cargo facilities are located at Ontario 18 International Airport located 15 miles to the east. The closest general aviation airports are Brackett field in La Verne, approximately 9 miles to the north; and Chino Airport in Chino, approximately 11 miles to the east". (V-17); h. For a project within the vicinity of a private airstrip, would the project result in a safety hazard for people residing or working in the project area? Source #s: General Plan, Strategies - None. Issue Analysis Number 5 (Aviation) states as follows: "There are no aviation facilities located within the City of Diamond Bar. Passenger air carrier and air cargo — _ X facilities are located at Ontario International Airport located 15 miles to the east. The closest general aviation airports are Brackett field in La Verne, approximately 9 miles to the north; and Chino Airport in Chino, approximately 11 miles to the east". (V-17); 10. NOISE. Would the project result in: a. Exposure of persons to or gener- ation of noise levels in excess of standards established in the local general plan or noise ordinance, or applicable standards of other agencies; or exposure of persons to — — — X or generation of excessive ground - borne vibration or groundborne noise levels? 19 Source #s: General Plan, Strategies 1.10.1 thru 1.10.12 (IV -13 &14); b. A substantial permanent increase or temporary or periodic in ambient noise levels in the project vicinity above levels existing without the _ _ — X project; Source #s: General Plan, Strategies 1.10.1 thru 1.10.12 (IV -13 &14); c. For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would project expose people residing or working in the project area to excessive noise levels? Source #s: General Plan, Strategies - None. Issue Analysis Number 5 (Aviation) states as follows: There are no aviation facilities located _ _ _ X within the City of Diamond Bar. Passenger air carrier and air cargo facilities are located at Ontario International Airport located 15 miles to the east. The closest general aviation airports are Brackett Field in La Verne, approximately 9 miles to the north; and Chino Airport in the City of Chino, approximately 11 miles to the east". (V-17); d. For a project within the vicinity of a private airstrip, would the project exposed people residing or working in the project area to excessive noise X levels? Source #s: General Plan, Strategies - None. Issue Analysis Number 5 (Aviation) states as follows: There 20 are no aviation facilities located within the City of Diamond Bar. Passenger air carrier and air cargo facilities are located at Ontario International Airport located 15 miles to the east. The closest general aviation airports are Brackett Field in La Verne, approximately 9 miles to the north; and Chino Airport in the City of Chino, approximately 11 miles to the east". (V-17); 11. PUBLIC SERVICES. Would the project result in substantial adverse physical impacts associatc,d with the provision of new or physically altered governmental facilities, need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives for any of the public services: a. Fire Protection? Source #s: General Plan, Strategies — — — X 1.3.1 thru 1.4.2 (IV -10); b. Police Protection? Source #s: General Plan, Strategies — — — X 1. 5.2 & 1. 5.2 (IV -11); C. Schools? Source #s: General Plan, Strategies — — — X 1.3.1 hru 1.3 4 (VI -5) d. Maintenance & public facilities, including road:? Source #s: General Plan, Strategies X 2.3.1&2.3.2(I-19), 1.1.5&1.1.6 — — — — (V-23), 3.1.4 (V-26), & 2.2.1 (VI - 7); e. Other governmental services? Source #s: General Plan, Strategies 2.3.1 (I-19), 1.1.1 (VI -4), 1.2.1, — — — X 21 1.2.2, 1.3.3, 1.4.1 & 1.4.3 (VI -5), & 2.2.1 thru 2.3.3 (VI -7); 12. UTILITIES AND SERVICE SYSTEMS. Would the project: a. Exceed wastewater treatment requirements of the applicable Regional Water Quality Control Board? — — — X Source #s: General Plan, Strategies 1.1.1 thru 1.1.5 (VI -4), 1.2.1 (VI - 5), & 2.2.1 (VI -7); b. Result in a determination by the wastewater treatment provider, which serves or may serve the project that it has adequate capacity to serve the project's projected X demand in addition to the provider's — — — existing commitments? Source #s: General Plan, Strategies 1.1.1 thru 1.1.5 (VI -4), 1.2.1 (VI - 5), & 2.2.1 (VI -7); C. Require or result in the construction of new water or wastewater treatment facilities or expansion of existing facilities, the construction of which could cause significant — — — X environmental effects? Source #s: General Plan, Strategies 1.1.1 thru 1.1.5 (VI -4), 1.2. i -(VI- 5), & 2.2.1 (VI -7); d. Comply with federal, state, and local statutes and regulations related to solid waste? Source #s: General Plan, Strategies — — — X 1.1.1 thru 1.1.6 (VI4), 1.2.1 (VI -5) and 2.2.1 (VI -7); e. Require or result in the construction X of new storm water drainage — — — 22 facilities or expansion of existing facilities, the construction of which could cause significant environ- mental effects? Source #s: General Plan, Strategies 1.2.2 (IV -10), 1.1.1 thru 1. 1.5 (VI - 4), 1.2.1 (VI -5), & 2.2.1 (VI -7); f. Be served by a landfill with sufficient permitted capacity to accommodate the project's solid waste disposal needs? Source #s: General Plan, Strategies 2.5.1 thru 2.5. 10 (III -17), 1.1.1 thru 1.1.5 (VI -4), 1.2.1 (VI -5), & '.2.1 (VI -7); g. Have sufficient water supplies available to serve the project from existing entitlements and resources, or are new or expanded entitlements needed? — X Source #s: General Plan, Strategies 1.1.1 thru 1.1.5 (VI -4), 1.2.1 (VI - 5), & 2.2.1 (VI -7); 13. AESTHETICS. Would the project: a. Have a substantial adverse affect on a scenic vista or damage scenic resources, including, but not imited to, trees, rock outcroppings, aid historic buildings within a state — — X scenic highway? — Source #s: General Plan, Strategies 1.1.6 ( I-12), 1.2.3 (I-13), 2.6.2 (III -18), & 1.1.9 (V-24); b. Substantially degrade the existing visual character or quality of the site and its surroundings? — — — X 23 Source #s: General Plan, Strategies 1. 2.3 (1-13), 3.1.2 (I-20), & 1.1.9 (V-24); C. Create a new source of substantial light or glare, which would adversely affect day or nighttime views in the area? — Source #s: General Plan, Strategies 3.2.3 (I-20), 1.2.2 (III -11), & 2.2.2 (III -5); 14. CULTURAL RESOURCES. Would the project: a. Directly or indirectly destroy a unique paleontological resource or site or unique geologic features? — Source #s: Note 1; b. Cause a substantial adverse change in the significance of an archaeological resource pursuant to _ §15064.5 Source #s: Note 1; C. Cause a substantial adverse change in the significance of historical resources as defined in §15064.59 — Source #s: Note 1; d. t isturb any human remains, i-:cluding those interred outside of formal cemeteries? Source #s: Note 1; x — — X x Note 1: This category, entitled " 14. Cultural resources", as well as its — — — X five individual categories (a. thru e.) are not specifically addressed in the 1995 General Plan. Therefore, Strategies 1.5.6 (I-16), 1.6.4 & 2.1.1 (I-18), 3.3.4 (I-21), & 1.1.6 (III -10) serve to provide a general 24 framework with which to ensure that new or modified development proposals, or the installation/ extension of public or private services, would not endanger, or have an adverse impact on any of the resources identified above. 15. RECREATION. Would the project: a. Increase the demand use of existing neighborhood and regional parks or other recreational facilities such that substantial deterioration of the facility would occur or be — _ X accelerated? — Source #s: General Plan, Strategies 3.2.1 (1-20) & 1.3.1 thru 1.3.8 (I11- 12 & 13); b. Include recreational facilities or require the construction or expansion of recreational facilities, which might have an adverse physical effect on the environment? — — _ X Source #s: General Plan, Strategies 3.2.1 (I-20) & 1.3.1 thru 1.3.8 (III - 12 & 13); 16. AGRICULTURAL RESOURCES: Would the project: a. Convert prime farmland, unique farmland, or farmland of statewide importance, as shown on the maps prepared pursuant to the Farmland Mapping and Monitoring Program of the California Resources Agency, to non-agricultural use? — — -- x Source #s: General Plan, Strategies - None. Issue Analysis Number 7 (Agriculture) states as follows:" The City of Diamond Bar presently has no important agricultural farmlands G .? according to the California Department of Conservation, Division of Land Resources Protection, and the Soil Conservation Service of the U.S. Department of Agriculture". (III -7); b. Conflict with existing zoning for agricultural uses, or the William Act contract? Source #s: General Plan, Strategies - None. Issue Analysis Number 7 (Agriculture) states as follows:" The City of Diamond Bar presently has no important agricultural farmlands according to the California Department of Conservation, Division of Land Resources Protection, and the Soil Conservation Service of the U.S. Department of Agriculture". (III -7); C . Involve other changes in the existing environment which, due to their location or nature, could result in conversion of farmland, to non- agricultural use? Source #s: General Plan, Strategies - None. Issue Analysis Number 7 (Agriculture) states as follows:" The City of Diamond Bar pr--sently has no important agricultural farmlands according to the California Department of Conservation, Division of Land Resources Protection, and the Soil Conservation Service of the U.S. Department of Agriculture". (III -7); 17. MANDATORY FINDINGS OF SIGNIFICANCE a. Does the project have the potential to degrade the quality of the 26 X X X environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self- sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or pre -history? b. Does the project have the potential to achieve short-term, to the disadvantage of long-term, — — — ._'L environmental goals? C. Does -the project have impacts that are individually limited, but cumulatively considerable? ("Cumulatively considerable" means that the incremental effects of a project are considerable when — — — X viewed in connection with the effects of past projects, the effects of other current projects, and the affects of probable future projects) d. Does the project have environmental effects, which will cause substantial adverse effects on human beings, — — — X either directly or indirectly? 27 18. EARLIER ANALYSES Earlier analyses may be used here, pursuant to the tiering, program EIR, or other CEQA process, one or more effects have been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). In this case a discussion should identify the following on attached sheets: a) Earlier analyses used. Identify earlier analyses and state where they are available for review. b) Impacts adequately addressed. Identify which effects from the above checklist were within the scope of and adequately analyzed in an earlier document pursuant to applicable legal standards, and state whether such effects were addressed by mitigation measures based on the earlier analyses. C) Mitigation measures. For effects that are "Less than Significant with Mitigation Incorporated. " describe the mitigation measures which were incorporated or refined from the earlier document and the extent to which they address site-specific conditions for the project. 28 PART 5 - DISCUSSION OF ENVIRONMENTAL IMPACTS Discussions within each section may be grouped. No discussion is required since there are no apparent adverse impacts that would result from the implementation of the proposed project (revisions to the Development Code) as evidenced by the answers to the questions specified in Part 4 (Evaluation of Environmental Impacts) beginning on page 7 of this Environmental Checklist, above. 1. LAND USE AND PLANNING a. b. C. d. 2. POPULATION AND HOUSING a. b. C. 3. GEOLOGICAL PROBLEMS a. b. C. d. e. f. 9- h. 4. HYDROLOGY AND WATER QUALLITY a. b. C. d. e. f. 9- h. i. 29 0 5. AIR QUALITY a. b. c. d. e. 6. TRANSPORTATION/CIRCULATION a. b. C. d. e. f. 9. 7. BIOLOGICAL RESOURCES a. b. c. d. e. f. 8. ENERGY a. b. C. 9. HAZARDS AND HAZARDOUS MATERIALS a. b. L: d. e. f. 9. h. 30 10. NOISE a. b. C. d. 11. PUBLIC SERVICES a. b. C. d- e. 12. UTILITIES AND SERVICE SYSTEMS a. b. C. d. e. f. 13. AESTHETICS a. b. C. 14. CULTURAL RESOURCES a. b. C. d. 1S. RECREATION a. b. 16 AGRICULTURAL RESOURCES a. b. C. 31 17. MANDATORY FINDINGS OF SIGNIFICANCE a. Q CITY COUNCIL TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manager Agenda # '3 • 1 Meeting Date: d - I Z — Q 1 AGENDA REPORT TITLE: RESOLUTION NO. 2001 -XX, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING THE INSTALLATION OF REGULATORY SIGNS TO AUGMENT THE CHAPARRAL MIDDLE SCHOOL TRAFFIC CIRCULATION PLAN RECOMMENDATION: It is recommended that the City Council approve Resolution No. 2001 -XX to install regulatory signage to augment the Chaparral Middle School Traffic Circulation Plan. FINANCIAL IMPACT: The installation of the signs will be funded under the City's signing and striping maintenance budget allocated for this FY 2001-2002. BACKGROUND: The City Council continued this matter from August 7, 2001 to allow a joint effort of City staff, the Walnut Valley Unified School District, Chaparral Middle School, and the Sheriff's Department to create a plan to improve the safety of the children and the Chaparral Middle School traffic circulation. Subsequently, a traffic circulation plan was developed by the Sheriff's Department to assist the District's and the City's desire to enhance the public safety and to facilitate and improve traffic flow in and out of Chaparral Middle School. The plan was employed on September 5, 2001, the first day of school. Parents of the school population and the residents of the area were mailed a copy on August 29, 2001 (see attached letter). Since September 5, 2001, the Sheriff's Department personnel have been implementing the traffic circulation plan and facilitating adjustments to the plan from field observations to improve flow. As, noted in Captain Yim's September 19, 2001 correspondence, the Chaparral Middle School Principal, Ms. Jan Keating, and the Sheriff's Department indicate their satisfaction with the attached circulation plan (see Exhibit "A"). They request the City provide the recommended regulatory signage as soon as possible to augment the proven circulation plan. DISCUSSION: There are more than 1,300 students enrolled at Chaparral Middle School located within the residential neighborhood. With almost 1,000 cars dropping off students in a 30 -minute period, some traffic congestion is inevitable in the a.m. A circular traffic flow has been established from Diamond Bar Boulevard, west on Mountain Laurel Way, north on Pecan Grove Drive, east on Ironbark Drive to the school parking lot where the students are dropped off on the school premises. The traffic then returns using the same route, eliminating congestion on Spruce Tree Drive. School starts at 7:40 a.m. and dismisses at 1:54 p.m. The following is a discussion of the signage required to implement the Chaparral Middle School Traffic Circulation Plan. Many of these signs have been in effect on temporary barricades during the initial implementation period. 1. "No Right Turn, 7 a.m. to 8 a.m., School Days Only, Buses Exempt" on Westbound Mountain Laurel Way at Spruce Tree Drive This is the start of the one-way circulation of vehicles. This right turn prohibition eliminates two way circulation around the school. By eliminating the right turn on Spruce Tree Drive, the plan accomplishes the following objectives: • The vehicle queue is lengthened on Mountain Laurel Way from Diamond Bar Boulevard. Previously there was not enough queue for vehicles from Diamond Bar Boulevard to Spruce Tree Drive (approximately 350 feet). This "No Right Turn, 7 a.m. to 8 a.m., School Days Only" eliminates vehicles from backing up traffic on Diamond Bar Boulevard during peak periods. The previous circulation allowed right turns at Spruce Tree Drive, and traffic would back up on Diamond Bar Boulevard in the southbound bicycle lane. Those vehicles making a right turn from Mountain Laurel Way to Spruce Tree Drive would take up the queue and hinder the left turn movement of the northbound Diamond Bar vehicles. Also, those vehicles making the through movement from the Silver Rain Drive neighborhood (east of Diamond Bar Boulevard) would often block the southbound Diamond Bar Boulevard traffic as the through vehicles proceeded across the intersection. • This sign begins the one-way circulation movement that allows students to be dropped off on school premises. • There is a larger volume of cars in the morning drop-off time and therefore the signage is restricted to the a.m. hours only. School starts at 7:40 a.m. • To facilitate the local resident's ingress/egress needs during these hours, staff and the Sheriff's Department will be implementing a permit program. 2. "Chaparral Middle School Drop-off with Directional Arrow" It is proposed to utilize four of these signs as temporarily placed: Two at the intersection of Pecan Grove Drive/Mountain Laurel Way; one at Pecan Grove Drive/Ironbark Drive; and one at the Chaparral Middle School Driveway entrance on Ironbark Drive. 3. "Do Not Block Intersection" Signs at the Intersection of Pecan Grove Drive/Ironbark Drive Due to the amount of traffic converging at this intersection, it is anticipated that "Do Not Block Intersection" signs will be adequate to eliminate gridlock. The effectiveness of this signage is dependent upon Sheriff's Department enforcement and driver compliance. It is deemed a better solution than a three way stop thus allowing the continual movement of vehicles as queue is allowed. 4. "Left Turn Only 7 a.m, to 8 a.m." Sign at the Chaparral Middle School Driveway Exit at Spruce Tree Drive This sign facilitates the continuous traffic circulation in and out of the school's lot in the morning and allows the buses exit in the afternoon. This is facilitated with the "Stop" signs as discussed below. 5. "Stop" Signs for the Cross Traffic on Spruce Tree Drive Adjacent to the Chaparral Middle School Driveway Exit These signs facilitate the continuous traffic circulation in and out of the school's lot. These signs stop the traffic on Spruce Tree Drive and are in effect at all times (see Exhibit "B", Aerial Map). Staff has researched the use of temporary signs and found that temporary "Stop" signs shall only be used in cases of emergency per the California Department of Transportation Traffic Manual. 6. "No U-turn" on Spruce Tree Drive at the Intersection of Ironbark Drive/Spruce Tree Drive Currently, there is a "No U-turn" sign before the school on northbound Spruce Tree Drive just north of the intersection of Spruce Tree Drive and Aspen Knoll Drive. This sign does not have hour restrictions so is in effect all times. The effectiveness of "No U-turn" signs is dependent upon Sheriff's Department enforcement and driver compliance. As noted in the 1998 Diamond Bar School Safety Study, many parents make U-turns thereby exacerbating congestion. A number of motorists from Ironbark Drive make U-turns in the intersection at Spruce Tree Drive. This movement often restricts traffic movement adding to the congestion and compromises the safety of the school pedestrians in the area. Therefore, it is recommended that a similar "No U-turn" sign as noted above be posted at the T -intersection of Ironbark Drive and Spruce Tree Drive. 7. "No Left Turn 1:30 p.m. to 2:30 p.m., School Days Only" from Ironbark Drive at the T - intersection with Spruce Tree Drive Vehicles utilizing Spruce Tree Drive/ Aspen Knoll Drive loop, as a cut through route to bypass the traffic in front of Chaparral Middle School, congest the circular movement of vehicles as well as impacting the neighborhood streets. 3 Public testimony confirms residents in this area have been impeded by the school traffic. To eliminate school traffic on Aspen Knoll Drive and the upper portion of Spruce Tree Drive from Ironbark Drive to the cul-de-sac, it is proposed to post a "No Left Turn 1:30 p.m. to 2:30 p.m., School Days Only" on Ironbark Drive at the T -intersection with Spruce Tree Drive. This sign in connection with the "No U-turn" sign discussed above will discourage school traffic vehicles from utilizing the by-pass route and preserve the neighborhood. School dismisses at 1:54 p.m. The restriction begins at 1:30 p.m. because parents come early and park on the upper portion of Spruce Tree Drive to await the students. The intent of this sign is to discourage this practice in the neighborhood. The circulation in the afternoon is two way around the school due to a lesser volume of vehicles. A right turn on Spruce Tree Drive from Mountain Laurel Way is allowed and vehicles pick-up in the lower turn around portion of the school lot, park on Spruce Tree Drive in front of the school, and on both sides of Ironbark Drive. Walnut Valley Unified School District Police direct traffic and cross students at the crosswalk in front of the school. Additionally, to facilitate the local resident's ingress/egress needs during these hours, staff and the Sheriff's Department will be implementing a permit program. At both Chaparral Middle School Back to School Nights, October 4 for grade 6 and October 11 for grades 7 and 8, the Sheriff's Department set up a table and handed out the Chaparral Middle School Traffic Circulation Plan (see copy attached). Few parents picked up the materials so the school handed out the copies to the students to take. During the trial period the City has kept a notification list of those concerned with the traffic circulation plan. These concerned citizens, as well as the School District, Chaparral Middle School personnel, and residents on Mountain Laurel Way, Pecan Grove Drive, Ironbark Drive, Spruce Tree Drive Aspen Knoll Drive, Holly Leaf Way, Maple Hill Road were notified by mail of tonight's meeting (see attached letter dated October 3, 2001). CONCLUSION: The Chaparral Middle School Traffic Circulation Plan is a joint effort of the City, School and School District, and Sheriff's Department with input from residents. The plan has been field tested for the last several weeks and has significantly increased the safety of the school population by utilizing the drop- off area of the school premises. PREPARED BY: Linda Kay Smith Development Services Assistant 4 REVIEWED BY: James De tefano Deputy Citi Manager Attachments: vid G. Liu Director of Public Works 1. Resolution No. 2001 -XX ; 2. August 7, 2001 City Council Minutes; 3. August 29, 2001 Letter to Residents and Parents; 4. September 19, 2001, Letter from Captain Yim; 5. Exhibit "A" Chaparral Middle School Traffic Circulation Plan; 6. Exhibit "B" Aerial Map; 7. Chaparral Middle School Traffic Circulation Plan Distributed at Back to School Nights; 8. October 3, 2001, Notification Letter to Residents. 5 RESOLUTION NO. 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING THE INSTALLATION OF REGULATORY SIGNS TO AUGMENT THE CHAPARRAL MIDDLE SCHOOL TRAFFIC CIRCULATION PLAN A. RECITALS. (i) The City Council considered this matter at a public meeting on August 7, 2001 and directed staff to prepare a joint effort traffic circulation plan in the area of Chaparral Middle School. (ii) At the meeting of October 16, 2001, the City Council determined that motorists will be better served by the Chaparral Middle School Traffic Circulation Plan and determined that the installation of regulatory signs to augment the plan is appropriate. The signs include: A "No Right Turn 7 a.m. to 8 a.m. School Days Only -Buses Exempt" on westbound Mountain Laurel Way at Spruce Tree Drive; four guide signs, "Chaparral Middle School Drop- off with directional arrow" - two at the intersection of Pecan Grove Drive/Mountain Laurel Way, one at Pecan Grove Drive/Ironbark Drive, and one at the Chaparral Middle School Driveway entrance on Ironbark Drive; Three "Do Not Block Intersection" signs at the intersection of Pecan Grove Drive/Ironbark Drive; a "Left Turn Only 7 a.m. to 8 a.m." sign at the Chaparral Middle School driveway exit at Spruce Tree Drive; two "Stop" signs on Spruce Tree Drive at the Chaparral Middle School driveway exit; a "No U- turn sign on Spruce Tree Drive at the intersection of Ironbark Drive/Spruce Tree Drive; and a "No Left Turn 1:30 p.m. to 2:30 p.m. School Days Only" sign on Ironbark Drive at the T -intersection with Spruce Tree Drive. B. RESOLUTION. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: 1. Said action is pursuant to Sections 10.08.010, 10.08.020 and 10.08.030 of the Diamond Bar City Code, as heretofore adopted; 2. The City Council hereby finds that the public health, safety, and welfare will be best protected by the installation of regulatory signs to augment the Chaparral Middle School Traffic Circulation Plan as herein prescribed; 3. This Resolution shall not become effective until the installation of the following signs have been installed by the city: A "No Right Turn 7 a.m. to 8 a.m. School Days Only -Buses Exempt" on westbound Mountain Laurel Way at Spruce Tree Drive; four guide signs, "Chaparral Middle School Drop-off with directional arrow" - two at the intersection of Pecan Grove Drive/Mountain Laurel Way, one at Pecan Grove Drive/Ironbark Drive, and one at the Chaparral Middle School Driveway entrance on Ironbark Drive; "Do Not Block Intersection" signs at the intersection of Pecan Grove Drive/Ironbark Drive; a "Left Turn Only 7 a.m. to 8 a.m." sign at the Chaparral Middle School driveway exit at Spruce Tree Drive; two "Stop" signs on Spruce Tree Drive at the Chaparral Middle School driveway exit; a "No U-turn sign on Spruce Tree Drive at the intersection of Ironbark Drive/Spruce Tree Drive; and a "No Left Turn 1:30 p.m. to 2:30 p.m. School Days Only" sign on Ironbark Drive at the T -intersection with Spruce Tree Drive; 4. The City Council of the City of Diamond Bar hereby authorizes and directs the City Engineer to cause said signs to be installed. PASSED, APPROVED and ADOPTED this 16th day of October, 2001. Robert S. Huff, Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved, and adopted at a regular meeting of the City Council of the City of Diamond Bar held on 16th day of October, 2001 by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: City Clerk, City of Diamond Bar 2 1 AUGUST 7, 2001 PAGE 9' CITY COUNCIL inc porates the will of the people. He strongly supported the propose resol ion. At C/O'C nor's direction, CSD/Rose confirmed that the i son of the reference t municipal code infractions in his Augus letter was for informational rposes only. The information will be included in the resolution. Following Council qu stions, comments d discussion, C/Chang moved, C/O'Connor seconded, to adopt Re ution No. 93-66C amending the policies, procedures and ulatio or the use of facilities operated by the City, including the use of ten ' urts located in public parks for professional tennis instruction. Motion cwt d by the following Roll Call vote: AYES: COUNC MEMBER - Ansari, Chang, O'Connor, MPT/ errera NOES: C NCIL MEMBERS - N e ABSENT: OUNCIL MEMBERS - M/Hu CA/Jen ' s stated that the new rules are in Chan t with the adoption of the resol ion. fL'/O'Connor and MPT/Herrera hoped instructors would r t abuse the new / resolution by monopolizing court time. y 8.2 ADOPTION OF RESOLUTION NO. 2001 -XX: ESTABLISHING ALTERNATE VEHICLE ROUTES TO CHAPARRAL MIDDLE SCHOOL AND INSTALLING TRAFFIC CONTROL SIGNS AS APPROPRIATE; ANTICIPATE THE USE OF GAS TAX FUND IN THE AMOUNT OF $83,000 AND REQUEST WALNUT VALLEY UNIFIED SCHOOL DISTRICT TO RECONFIGURE THE CHAPARRAL MIDDLE SCHOOL PARKING LOT TO INCREASE AND MAXIMIZE ON-SITE PICK-UP/DROP-OFF ZONE. MPT/Herrera asked staff to make certain that Ray Shackelford is advised when this item is agendized for further discussion so that he has the opportunity to offer his comments. David Little, 22910 Aspen Knoll, asked Council to act on this matter, which has been an ongoing matter for the past three years. C/O'Connor sympathized with Mr. Little's concerns but she believed it was essential for the City to communicate with the school district to improve traffic \ circulation. Mike Armijo, Public Information Officer for Walnut Valley Unified _ School District, told her the district would meet on August 20 to discuss options for mitigation. C/Ansari moved, C/Chang seconded, to continue the matter to a future AUGUST 7, 2001 PAGE 10 CITY COUNCIL meeting after staff has met with school district officials regarding joint efforts to improve the traffic circulation in the area of Chaparral Middle School. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/ Herrera NOES: COUNCIL MEMBERS -None ABSENT: COUNCIL MEMBERS- M/Huff 9. NkW BUSINESS: None 10. COU IL SUB -COMMITTEE REPORTS/COMMENTS: C/ onnor spoke a out the Concerts in the Park and the sponsorship of fo d booths by the D.B. ommunity Foundation. On July 19, the City Birth y/Anniversary subcommi ee met. That evening, she attended the "Frie s of the Library" folk tale pre entation. On July 24, she and M/Huff atte ds ribbon cutting ceremonies f a new martial arts company. She, M/ uff and MPT/Herrera attended the p role officers' week ceremonies. a D.B. softball team participated in th City of Azusa's softball tourna nt. D.B. is sponsoring a softball tourname t beginning at 7:00 p.m. Thursday, August 9, at Peterson Park. On my 27, she and C/Chan anticipated in the Chamber's networking walk thro gh the Ralph's Sho ping Center. The majority of complaints involved tra hand parking. S and C/Chang also attended the July 25th Chamber netw king breakfas On July 26, she attended the IMC breakfast during which As embly Me er Pacheco spoke about legislation affecting businesses. On ly 31, ouncil Members attended the Sheriff's luncheon presentation of Q rter Statistics for D.B. On August 2, the Finance Committee met. C/Chang invited residents to arta a in the final two Concerts in the Park. He complimented the Chamb of Co erc e and staff on their fine preparation for the Council's walk-th ugh of the ph's Shopping Center businesses. Council recommended at staff conta the property owner or management company to discuss earn cleaning the rash bin area in back of the stores. The parking proble s indicate a growth ' the economy and expansion of shopping.He th ked the storeowners f their participation in the City's growth and tha ed residents for shopping B. Graffiti is another problem in the center, ich appears to be perpetrated y outside influences. Council is moving fo and with the community center p oject. C/Ansari °ttended the following events: A water\Sriff's eting for SCAG; L.A. Co ty Solid Waste Committee meeting; the f California Cities Energ and Environment committee meeting; a Swaste meeting; League of California Cities meeting in Monterey; luncheon; theInlqhd Valley EDC meeting; the August 2 Friendsbrary event (she eMouraged residents to visit the "Friends of the Library" bookstore); a San Gabriel Economic Partnership meeting, and a graduation party for a resident August 29, 2001 RE: TRAFFIC CIRCULATION AT CHAPARRAL MIDDLE SCHOOL Dear Diamond Bar Parents/Residents: On behalf of the City of Diamond Bar and the Walnut Valley Unified School District (WVUSD), we would like you to take a moment to review and follow the attached revised Traffic Circulation Plan for student pick-up and drop-off. This plan will be employed and become effective on September 5, 2001. As a joint effort, the Sheriff's Department developed the attached plan to assist the District's and the City's desire to enhance the public safety. To facilitate and improve traffic flow in and out of Chaparral Middle School, the Sheriff's Department personnel will be assisting and directing drivers to the appropriate route for the pick-up and drop-off zone beginning on Wednesday, September 5, 2001. Your anticipated cooperation is much appreciated. Should you have any questions or would like to discuss this matter, please contact the City's Public Works Division at (909) 396-5671. `4C / h Linda C. Lowry City Manager Ronald W. Hockwalt, Ed.D. Superintendent Crountu of -oo �nger�eo Iishrriff o iihpartmrnt li,eai xquurteru4 ii t ° 47DD Ramarnn'Nunlrbari7 • �UFORMp Aantrrq ]Jark, Talifurnin 31764-2163 LEROY D. BACA, SHERIFF (909) 595-2264 September 19, 2001 Linda C. Lowry City Manager, City of Diamond Bar , 21825 East Copley Drive - Diamond Bar, California 91765 SUBJECT: CHAPARRAL SCHOOL PROJECT Dear Linda Lowry: As you are aware, my staff has remained dedicated to working with Chaparral School staff on remediating the morning and afternoon traffic congestion at that site. As of this date, Principal Jan Keating indicated that she is satisfied with the current traffic flow into and out of her school. She has requested that the city provide the recommended signage, as soon as possible, and intends on announcing stabilization of the program at both "Back to School" nights, scheduled for October 4`h and October 11", 2001. We will remain on- site until you are satisfied with the results. In addition, my staff has requested that the intersection of Pecan Grove Drive and Ironbark Drive be re -striped and Iabeled, prohibiting vehicles from blocking the intersection. As some of the signage requires a formal council resolution prior to installation, it is my intent to request that this issue be tentatively scheduled for approval at the October 16' session of the Diamond Bar City Council. Lieutenant Mike Walker has been in direct communication with City Engineer David Liu, who concurs with this time line. He will continue to work with Mr. Liu and can provide specifics, relative to the signage, if needed. Tnk you for your continued support. Atckander R. Yinf tCaptdin Walnut/Diamond Bar Station JI'ac6iior- of cue-roice CHAPARRAL MIDDLE SCHOOL TRAFFIC PLAN The current traffic plan was designed by the City of Diamond Bar, the Sheriff's Department and Chaparral School in response to traffic congestion and safety concerns. We realize that the current traffic pattern may seem inconvenient, however student safety is the number one priority. This plan is designed so that students do not have to cross traffic. A secondary issue is emergency vehicle access. In the past Mt. Laurel Way and Spruce Tree were grid locked during the morning rush hour making a large portion of the residential area near the school inaccessible. With the current plan, emergency vehicles (Fire, Sheriff and ambulances) can respond much more quickly to incidents at the school or local homes. The drop off zone at the school is the entire curb line in the parking lot from the Ironbark entrance to the Spruce Tree exit. When you enter the driveway on Ironbark Rd., proceed all the way to end of the parking lot until the cars in front of you stop. Once the line stops your children may get out of the car. If everyone follows the plan, approximately 40 cars will be able to drop off at the same time. One car stopping too soon will cause the entire line to stop and slow the unloading process down. If you reach the driveway on Spruce Tree and your children are still in the car you may stop and let them out. The speed limit in the parking lot is 10 MPH. * Don't stop to let your children out until the cars in front of you have stopped or you have reached the end of the parking lot. * Please pull up as close as you can to the car in front of you, 3 - 4 feet is just right. * All students must exit on the right side of the car. * Students should be ready to get out as soon as the car stops. Students should have their backpacks, lunches, and jackets with them in the car, not in the trunk or back of the car. * Make sure your children are out of the car and the doors are closed before leaving * As you exit the driveway on Spruce Tree, remember that you have the right of way. There are STOP signs on Spruce Tree to hold up cross traffic. * You must turn left on Spruce Tree as you exit the parking lot. Right turns are not permitted. There are more than 1,300 students enrolled at Chaparral Middle School. With almost 1,000 cars dropping off students in a 30 minute period, some traffic congestion is inevitable. Consider taking turns car pooling with students who live near you. Bus passes are $125 a semester which works out to only $1.50 a day. Students who ride their bikes to school get front of the line passes for lunch. Please remind them to wear their helmets and obey the traffic laws. Traffic begins backing up near the school about 7:25, leaving a few minutes earlier means you might avoid the crush. Remember that school now starts at 7:40, 5 minutes earlier than it did last year. Parents arriving from the north on Diamond Bar Blvd. should turn right on Mt. Laurel Way, right on Pecan Grove Dr. and right on Ironbark Dr. to the school. Parents arriving from the south on Diamond Bar Blvd. should turn left on Maple Hill Rd., right on Mt. Laurel Way, left on Pecan Grove Dr., and right on Ironbark Dr. to the school. For northbound Diamond Bar Blvd., turn left on Birdseye from Ironbark, left on Indian Well, left on Maple Hill, then left on Mt. Laurel to Diamond Bar Blvd. For southbound Diamond Bar Blvd., turn left on Birdseye from Ironbark, then left on Indian Well and left on Maple Hill to Diamond Bar Blvd. L5 Robert S. Huff Mayor Carol Herrera Mayor Pro Tem Eileen R. Ansari Council Member Wen Chang Council Member Deborah H. O'Connor Council Member Rerycled paper City of Diamond Bar 21825 E. Copley Drive • Diamond Bar, CA 91765-4178 (909) 860-2489 • Fax (909) 861-3117 www.CityofDiamondBar.com October 3, 2001 RE: PERMANENT SIGNAGE FOR THE TRAFFIC CIRCULATION AT CHAPARRAL MIDDLE SCHOOL Dear Diamond Bar Residents/Parents: The Department of Community and Development Services would like to inform you that the Diamond Bar City Council will be considering permanent signage to fully implement the traffic circulation employed earlier this school year for Chaparral Middle School. This item is scheduled before the City Council at their meeting on Tuesday, October 16, 2001 at 7:00 p.m. The meeting will be held at the South Coast Air Quality Management District (SCAQMD) Auditorium, 21865 East Copley Drive, Diamond Bar. Since the beginning of this school year, the Sheriff's Department, the Walnut Valley Unified School District, and the City have been employing a traffic circulation pattern to enhance the public safety, and to facilitate and improve the traffic flow in and out of Chaparral Middle School. Based on the Sheriff's Department and School District's input, we are ready to forward the specific permanent signage recommendation. , You are invited to attend this meeting to discuss and express any concerns you may have. If you have any questions in the meantime, please contact Ms. Linda Smith, Development Services Assistant, or myself at (909) 396-5671. Sincerely, David G. Liu, P.E. Director of Public Works DGL:ls cc: Linda Lowry, City Manager James DeStefano, Deputy City Manager A.M. ONLY �L f,^ 10 V u t3 k t3 � ears rrrs n :x r +rn s c'� Q F. cis ;a Mountain Laurel ft. F Z N. Siteplan Chaparral Middle School 405 S. Spruce Tree, Diamond Bar, CA 91765 'Chaparral Middle School Dmp.Or Sign `Do Not Block Intersection" Sign t"t "No U Tum" Sign 0 stop sign Agenda Item No. 8.1 Chaparral Middle School October 16, 2001 MEM �,IR' OANDUM , MAMoNDBAR TO: HONORABLE MAYOR & MEMBERS OF THE CITY COUNCIL FROM: LINDA C. LOWRY, CITY MANAGER VIA: DAVID G. LIU, DIRECTOR OF PUBLIC WORKS DATE: OCTOBER 16, 2001 RE: SCHOOL SURVEY AND TRAFFIC INFORMATION FOR PARENTS OF CHAPARRAL MIDDLE SCHOOL Today at staff's meeting with Chaparral Middle School Principal, Jan Keating, staff received copies of the survey packet given to the parents on September 26, 2001. Attached are copies of the School Survey and Traffic Information for the traffic circulation plan. According to Ms. Keating, the results of the survey indicate that about 2/3's of the parents were in favor of the traffic circulation plan. cc: James DeStefano, Deputy City Manager Agenda Item No. 8.1 September 26, 2001 Chaparral Middle School October 16, 2001 To: Parents of Chaparral Students From: Jan Keating, Principal Re: Traffic Information and Survey I want to thank you for all your patience as the Sheriffs, the City of Diamond Bar, and Chaparral work on the traffic patterns to ensure the safety of our students. In the morning, the most successful plan for keeping the traffic moving and allowing our students to be dropped off on time has been the loop created by going up Mountain Laurel to Ironbark and making the loop through the parking lot. I do need to remind you that school now begins five minutes earlier than last year. With this in mind, I recommend that you make every effort to leave home a little earlier. I would also encourage you to carpool or make use of the district's transportation. As our school continues to grow in population, the traffic will always be a concern. I would like to give you an opportunity to let us know how this plan has worked for you. Although many of you have already expressed both positive and negative responses to the new plan, I hope that your input can give us an idea about how to proceed. Thank you for your ongoing support and willingness to make some changes to increase the safety of our students. 1. Do you recommend that we continue with the morning plan? Yes No 2. Do you feel that students are safer in the morning with this plan? Yes No 3. Any Suggestion? - PLEASE RETURN TO YOUR ADVISORY PERIOD ON THURSDAY y !� • CHAPARRAL MIDDLE SCHOOL TRAFFIC: PLANT. The current traffic plan was designed by the City of Diamond Bar, the Sheriffs Department and, Chaparral School in response to traffic congestion and safety concerns. We realize that -the current traffic pattern may seem inconvenient, however student safety is the number one priority. This plan is designed so that students do not have to cross traffic. A secondary issue is emergency vehicle access. In the past Mt. Laurel Way and Spruce Tree were gridlock during the morning rush hour making a large portion of the residential area near the school inaccessible. With the current plan, emergency vehicles (Fire, Sheriff and ambulances) can respond much more quickly to incidents at the school or local homes. The drop off zone at the school is the entire curb line in the parking lot from the Ironbark entrance to the Spruce Tree exit . When you enter the driveway on Ironbark Rd., proceed all the way to end of the parking lot until the cars in front of you stop. Once the line stops, your children may get out of the car. If everyone follows the plan, approximately 40 cars will be able to drop off at the same time. One car stopping too soon will cause the entire line to stop and slow the unloading process down. If you reach the driveway on Spruce Tree and your children are still in the car, you may sibp and let them out. The speed limit in the parking lot is 10 MPH. * Don't stop to let your children out until the cars in front of you have stopped or you have reached the end of the parking lot. * Please pull up as close as you can to the car in front of you, 3 - 4 feet is just right. * All students must exit on the right side of the car. * Students should be ready to get out as soon as the car stops. * Students should have their backpacks, lunches, and jackets with them in the car, not in the trunk or back of the car. * Make sure your children are out of the car and the doors are closed before leaving. * There are STOP signs on Spruce Tree at the parking lot driveway to help you exit. You do not have to stop for cross traffic as you leave the parking lot during the morning drop off. * You must turn left on Spruce Tree as you exit the parking lot. Right turns are not permitted. There are 1,278 students enrolled at Chaparral Middle School. With. almost 1,000 cars dropping off students in a 30 -minute period, some traffic congestion is inevitable. Consider taking turns car pooling with students who live near you. Bus passes are $115 a semester which works out to only $1.26 a day. Students who ride their bikes to school get front of the line passes for lunch. Please remind them to wear their helmets and obey the traffic laws. Traffic begins backing up near the school about 7:25, leaving a few minutes earlier means you might avoid the crush. Remember that school now starts at 7:40, 5 minutes earlier than it did last year. Robert S. Huff Mayor Carol Herrera Mayor Pro Tem Eileen R. Ansad Council Member Wen Chang Coundl Member Deborah H. O'Connor Council Member Reryded Pape, October 3, 2001 City of Diamond Bar 21825 E. Copley Drive - Diamond Bar, CA 91765-4178 (909) 860-2489 - Fax (909) 861-3117 www.CityofDiamandBar.com RE: PERMANENT SIGNAGE FOR THE TRAFFIC CIRCULATION AT CHAPARRAL MIDDLE SCHOOL Dear Diamond Bar Residents/Parents: The Department of Community and Development Services would like to inform you that the Diamond Bar City Council will be considering permanent signage to fully implement the traffic circulation employed earlier this school year for Chaparral Middle School. This item is scheduled before the City Council at their meeting on Tuesday, October 16, 2001 at 7:00 p.m. The meeting will be held at the South Coast Air Quality Management District (SCAQMD) Auditorium, 21865 East Copley Drive, Diamond Bar. Since the beginning of this school year, the Sheriff's Department, the Walnut Valley Unified School District, and the City have been employing a traffic circulation pattern to enhance the public safety, and to facilitate and improve the traffic flow in and out of Chaparral Middle School. Based on the Sheriff's Department and School District's input, we are ready to forward the specific permanent signage recommendation. You are invited to attend this meeting to discuss and express any concerns you may have. If you have any questions in the meantime, please contact Ms. Linda Smith, Development Services Assistant, or myself at (909) 396-5671. Sincerely, David G. Liu, P.E. Director of Public Works DGL:ls cc: Linda Lowry, City Manager James DeStefano, Deputy City Manager r0 Ll Agenda # '�?,1 e -i Meeting Date: October 16, 2001 CITY COUNCIL `'pw�_ = AGENDA REPORT TO: Honorable Mayor and Members of he City Council VIA: Linda C. Lowry, City Manage 6 TITLE: Staff Analysis of the Year 2000 Annual Report from Waste Management, Inc. and a Summary of Progress to Date RECOMMENDATION: That the City Council receive and file the Year 2000 Annual Report from Waste Management, Inc., which includes information about progress made to date on contractual obligations. Furthermore, that the City Council direct Waste Management, Inc. to meet its contractually stipulated standards for customer service. FINANCIAL IMPACT: There is no fiscal impact. BACKGROUND: In August 2000, the City Council awarded an exclusive contract to Waste Management Inc (WMI) to collect refuse and recyclables in the residential (barrel and cart service) sector. As part of their contract, WMI is required to provide an annual report of operations and activities for any calendar year by April 15th of the subsequent year. Since the firm only began its exclusive service on October 1, 2000, its annual report only concerns implementation and operational activities from October through the end of the calendar year 2000. WMI submitted its report only after a request by staff and after the April deadline. This initial reporting requirement is considered a trial and the hauler has been noticed that it is required to meet all reporting deadlines by their respective target dates. DISCUSSION: WMI submitted the initial draft of its annual report in June 2001, which was discussed in depth at a meeting with City Staff and the City's consultant. The initial draft report was reviewed and deemed incomplete, as the hauler missed critical information about customer service, recycling activities, and ty Report to Council Page 2 of 5 October 16, 2001 implementation progress. The hauler redrafted its report and provided a complete final draft, a copy of which is provided as Attachment A. Staff has the following specific comments: 1. The attached annual report presents information about its recycling and refuse collection program, its outreach and educational program, and any specific issues of an unresolved nature. While the thrust of the document is for the year 2000, the hauler has provided information about customer service results on a preliminary basis to allow the City to gage progress to date on relations with the community. 2. Staff finds the hauler to have done a commendable job of implementing the automated and variable rate program. WMI has taken a particularly difficult task of changing the perceptions and attitudes of the community from unlimited wastage to one of limited, pay -as -you -throw. The results are impressive, as recycling has tripled in six months from the base line, and diversion for the res.*dential sector is up to 50% as of midyear 2001. 3. Of particular importance is the smooth and seamless transition from customer equipment to automated carts, and a pricing system that might deter many communities from even trying. WMI has taken extreme pains to follow the letter of the City's ordinance to the "T", resulting in a fair and impartial distribution of the requirements of AB 939, rewarding those who reduce waste while requiring those who waste more to pay their proportionate share. 4. The schedule for roll out was timed exactly, and required a high level of coordination for cart distribution, exchange, and billing. WMI met the challenge admirably, completing the full roll out on time and with minimal disruption to the population. The roll out was completed in March 2001, resulting in an anticipated distribution of containers with about 1,100 residents opting for the smallest refuse cart of 35 -gallon capacity, and about 2,000 households choosing the largest, 96 -gallon cart, and the remaining 9,469 residential units selecting the 64 -gallon standard cart. Nearly everyone has opted for all three containers for refuse, recyclables and green waste, respectively. This completes the, transition for the residential, single-family type -housing unit to the recycling program, including nearly half of the multi -family units (e.g., condos and town homes). Importantly, only 278 residential units have requested two or more refuse carts, indicating that the system has more than adequately met the demand for refuse and recycling services. 5. There are still problems evident in implementation. Two areas in particular continue to provide significant although manageable hurdles for WMI. One is the bulky item collection program. Another is the effort of a small number of residents to circumvent the pay -as -you -throw system. For. bulky item collection, residents can have up to four free pick-ups per year according to contract provision. The system only required residents to call to schedule such pick -.up. In practice, the operation has not been fully successful. While 3,545 residents have scheduled such collection since inception of the program, many others have simply left the materials at the curb, expecting pick-up. The key issue appears to be the reluctance of home occupants to call WMI to schedule the pick-up. WMI has modified its program slightly, by allowing its drivers to stop the vehicle and pick up all bulky items as they pass the dwelling. WMI has instead debited the unit with a bulky item pick-up, against their allotment of four. The key issue for the City is to assure that all residents are aware of the Report to Council Page 3 of 5 October 16, 2001 program change, and that we have an accurate accounting of the bulky item debiting system, both for our purposes and for the purposes of residents. To allow unlimited bulky item pick-up could in the end defeat the variable rate, if WMI were to continue to pick-up whatever is left out. There would be no need for any variable sizes since residents would begin to use the smallest cart then leave whatever doesn't fit outside of the cart since it would be collected anyway. Another issue is some residents have tried taking advantage of the system by attempting to order carts in a way that might invert the price structure to their benefit. Our pricing structure is premised on an incentive rate, where the more capacity one has, the higher the price. The city code does allow residents to request additional barrels at a reasonable surcharge, as shown in Attachment B. It assumes that an additional barrel mean an additional similarly sized unit to the initial barrel selected. Our variable rate does not invite a mixing of barrel types, as has been discussed at Council meetings now two years past; nor does the variable rate allow for paying for a small barrel then selecting a much larger capacity second or third barrel, which would circumvent the variable rate structure. Rather, pricing is strictly based on capacity, with larger volume carts costing incrementally more than smaller volume carts, with the largest cart selected setting the base price. This does not allow for inverting the rate structure. What some residents have attempted is to select the smallest refuse cart at the lowest rate, but then request a second but larger container for refuse, the sum total of rate would actually be less than if the resident had selected the largest container to begin with. By doing this, a resident might hope to avoid paying the going rate for the 96 -gallon cart and get additional capacity as well for no additional charge. With the City's approval, WMI has stipulated to requesting residents that the largest cart determines the rate as embodied by our ordinance. 6. - An important aspect is the customer service performance of the hauler. For 2000, there was an understood "grace period" for the hauler to allow for the obvious problems of implementing the transition to the automated, limited collection system. Heretofore, residents were allowed to dispose as .much as they wished at no additional charge. This limiting of refuse disposal by itself would gererate considerable calls and complaints, so WMI took obvious great pains to accommodate the needs of the customers in the City. They implemented new phone systems, added new personnel to serve the residents, worked diligently to help the City spread the word about the new program through the town hall meetings, and distributed materials to the public. However, this grace period ended March 1, 2001. Interestingly, WMI surpassed the customer service requirements of their contract in January and February, when they were still implementing our program. Since then, the firm has experienced some problems in meeting the customer service requirements for "maximum number of complaints per month" which is 152, and "maximum amount of time a customer can be left on hold before answering" which is one minute (see the WMI annual report for the tabular presentation of phone calls received by customer service). It can be justified that additional roll out programs in other cities overtaxed their customer service department; however, it is a contract requirement that WMI agreed to, and for which exceedences are a violation. No data were provided for number of rings and/or 30 seconds to first answer, although the answering system is automated and answers on the first or second ring according to WMI's telephone service vendors. While the customer service information is most interesting, and perhaps on some level discouraging, there are bright spots as well. One is that exceedences topped out in May, during roll out of the San ,' t Report to Council Page 4 of 5 October 16, 2001 Dimas and Baldwin Park programs, and has been declining since. While the time to answer callers on -'hold still exceeds our contract provision, WMI has implemented firm steps to address the deficiencies such as adding a new customer service manager, hiring more CSRs, and correcting information given to CSRs. Please note that the annual report refers to the customer service phone calls as not specific to Diamond Bar. It does not matter since the same number is used for all of the cities in this area. The results are indicative of what is experienced by Diamond Bar residents. 7. In the commercial sector, WMI has taken the required steps to implement recycling programs at all customers. WMI has worked with Huls Environmental to set up recycling at 35 businesses identified by the waste audits. They have visited all 35 and have promoted unique (i.e., tailored) programs designed to divert significant amounts of waste from disposal. 8. An area still experiencing problems is the one of discontinuance. WMI was noticed to discontinue its commercial sector refuse collection by February of 2005. WMI has taken the not unforeseen tack of trying to maintain its customer base. Early on, the firm mistakenly priced its services out of line with City directives and the code for incentive based systems that mirror the exclusive hauler's rates. This undercut their rate schedule and delayed some generators from making a switch now to Valley Vista Services. This has been corrected. Other issues do arise from time to time, and are handled on a case-by-case basis with the potential intervention of the staff. For instance, the haulers were complaining about one account, accusing each other of encroachment. Huls Environmental visited the property and quickly discerned the true issues. WMI had long removed its bins, but an unpermitted recycler had placed one of its roll -offs at the account. The roll off 'bin had the same color as a WMI bin. The recycler was permitted, and Valley Vista collects the refuse. WMI never really was the issue. 9. Nonetheless, illegal hauling continues to be a major problem, since they erode the customer base for WMI and Valley Vista. Illegal haulers are identified by our contractors, by our consultant and code enforcement, and through the Disposal Reporting System. This is an enforcement issue that will take both time and resources to solve given the lucrative nature of the business and the profit motive for elements of the community to bypass our fee structure and recycling requirements. ACTIONS TO BE TAKEN: City staff continues to work with the hauler to improve its customer service performance, which is less than adequate. Given the grace period ending March 1, 2001, it is time for the hauler to meet its obligations under customer service, to embellish its fine record of service in implementing the variable rate, automated container collection system. The hauler has voiced its interests in improvement, and it welcomes any suggestions from the Council to remedy any perceived or real inadequacies. It is appropriate for City Council to direct WMI to meet its customer service obligations as stipulated by contract. Report to Council October 16, 2001 PREPARED BY: J. Michael Huls, REA, Integrated Environmental Services Coordinator Page 5 of 5 REVIEWED BY: Jim D tefano, Dep ty City Manager Dav' , Director of Public Works Attachments: A Annual Report of Waste Management Inc B Rate Schedule for Residential Accounts ATTACHMENT A City of Diamond Bar Annual Report 2000 — 2001 Presented By: Waste Management Municipal Marketing Department October 1, 2001 City of Diamond Bar Annual Report 2000 Content page Forward 1 Introduction 1 - 2 Schedule 2 Program 2 -3 Bulky Item Pick -Up 3 Household Hazardous Waste 3 Customer Service 4 - 6 Operations 6 - 7 Commercial Sector g Waste Management San Gabriel/Pomona Valley Team 8 Waste Management Leadership 9-12 Waste Management Board of Directors 13-16 W/M Company Fact Sheet 17-18 Attachment "A" — Printed Educational Pieces Attachment "B" — Waste Management Inc. 2000 Annual Report * On File in Public Works Division City of Diamond Bar Waste Management San Gabriel/Pomona Valley Annual Report 2000 Foreword This document is the first annual report of Waste Management for the year 2000. Please note that the current contract was formally entered into in October 2000, so only three months of activity are covered in this report. Nonetheless, the activity was very significant as described herein. In addition to aid in determining the performance of our firm, we have provided preliminary customer service information covering the period of January through September 2001. We welcome your comments, and stand ready to address any concerns or issues presented by this report. Sincerely, Carolyn Anderson Representative to Diamond Bar Introduction During the year 2000, the City of Diamond Bar experienced significant and positive changes to its municipal solid waste collection system. Foremost, the City awarded an exclusive residential contract to Waste Management for collection of refuse and recyclables. In November of 2000, Waste Management implemented the City's automated variable rate collection system. As with any new system there were a number of challenges such as roll out of the carts, transition between the old unlimited collection rate, and the new limited variable rate, and others. Waste Management addressed and resolved many of these challenges during the initial roll out of the new program, while some continue to plague implementation as discussed within this report. We commend the City for its dedication and perseverance during the roll out of the new residential collection program. We also want to acknowledge and thank the Diamond Bar community at large for their active participation with this successful new program. The City has more than tripled the amount of recyclables collected since the inception of this new program. In fact, our statistics show that by May 2001, the residential sector was at 50% diversion; a very high level of diversion within an extremely short time frame. We are confident that as residents become comfortable with this new system, diversion figures will continue to improve. Overview and Status: Schedule — The new program was noticed and rolled out in November 2000; less than 45 days after entering into the contract. Both before and during the system roll out, program information was made available through direct mail, newspaper advertising and community presentations. New cart changes and switch outs continued through March 1, 2001. During this period 1,078 refuse carts were exchanged. Program - The standard cart program consists of one 64 -gallon trash, one 64 -gallon recycling and one 64 -gallon green waste container. There were 9,469 residents who selected the standard system A non-standard system may consist of additional carts, or carts of smaller and/or larger size. There were 3,116 residents who selected a non-standard system: 1105 35 -gallon refuse cart 2011 96 -gallon refuse cart 278 Two or more refuse carts 73 Additional recycling carts 282 Additional green waste carts Pursuant to the City's Solid Waste Ordinance, discounts of up to 30% are available to qualifying senior and disabled residents. There were 2133 senior and disabled residents receiving discounted rates. 2 During the period of this report, green waste discounts were given to 1105 multi -family residences. In addition, there are 94 participants in the City's "composting program". Bulky Item Pick Up — Under the new program, Diamond Bar residents can request up to four (4) bulky item pick-ups per year by calling our customer service center. To date 3,545 residents have formally requested bulky item pick-up. While residents are generally pleased with this customized service, some residents are still struggling with the requirement to call our customer service center to schedule a bulky item pick-up. This confusion generates several calls to our customer service center incorrectly identified as "missed pick-ups." It may artificially inflate our complaint log and puts additional pressure on our operations department. To resolve this service dilemma our bulky item collection program was revised. All trash and recyclables, in or out of the automated containers, will be collected. The residence automatically receives a debit for one (1) bulky item pick-up each time this occurs. We will notice the customers in an upcoming billing statement of this revision, as well as in any new publications and mailers distributed to the public. As of this date, we are currently compiling the statistics on this revision, so we do not have any figures at present on how many residents have been debited for the bulky item pick-up. Household Hazardous Waste — Waste Management and our contractor, Curbside Inc., have entered into a long-term contract to collect household hazardous waste at the curbside. The HHW program was recently approved by City Council. Curbside Inc. is also preparing an E -Waste Program for items such as computers, CRT's and televisions. Computers, CRT's and televisions have recently been categorized as hazardous materials. Customer Service — The delivery of quality customer service is a primary goal for Waste Management San Gabriel/Pomona Valley. During the past few years, Waste Management of San Gabriel/Pomona Valley has grown rapidly as a result of mergers and acquisitions. This situation has presented a number of challenges for our customer service center. 3 Customer Services Complaint Calls Received Type of Call .Tan Feb March April May .Tune July August September Missed Pick -Ups ACD Calls 143 78 112 134 125 161 140 162 120 General Complaint Abandon Calls 2 2 4 5 7 8 3 2 4 Total i145 Total Calls 19792 80 116 139 132 169 143 164 124 Criterion is not more than 152 complaints in any given month Occasionally residents call our customer service department to report a missed pick-up that has been tagged by the driver for improper use of the automated system. These calls may be counted as complaints (as listed above). The following chart provides statistics and examples of carts tagged and not picked up. Red Tag Notes Month Greenwaste Greenwaste Greenwaste Recycling Recycling Trash Trash Total Contaminated Impr Container Overloaded Contaminated Overloaded Heavy Overload May — 61I 20 15 1 6 0 2 17 June - 47 19 20 0 1 1 2 4 In conjunction with the implementation of Diamond Bar's new residential collection system, Waste Management installed a new telephone system that incorporated specific requirements under the terms of the franchise agreement. Our telephone system reports all calls received by our customer service department within Waste Management San Gabriel/Pomona Valley's service area. Unfortunately this new system does not allow for collecting data specific to any single calling location, and therefore does not provide statistics that reflect service specifically to the City of Diamond Bar. However, the statistics are still relevant to the City since on average they reflect what Diamond Bar residents experience. 2001 Monthly Telephone Statistics 4 Jan Feb Mar Apr May Jun Jul Aut=_ Sept ACD Calls 18428 17520 17040 17885 19265 21652 27326 25744 21581 Abandon Calls 1364 581 2673 4097 6127 4707 3671 2859 2107 Total Calls 19792 18101 19713 21982 25392 26359 30997 28603 23688 Abandon % 6.89% 3.21% 13.56% 18.64% 24.13% 17.86% 11.84% 10.00% 8.89% Ave Abd Time 01:00 00:42 02:00 02:44 02:45 02:06 02.02 01:43 01:31 Calls to Voice Mail * * * 789 2938 1213 2317 1725 1508 Speed to Answer 00:54 00:33 01:37 03:26 05:00 03:39 02:39 02:05 01:23 * statistics not available 4 ** Roll -Out New Programs for Cities of Baldwin Park and San Dimas *** Waste Management Billing reconciliation completed Leeend ACD Calls = Automated Calls Distributed Abandon Calls = Calls resulting from hang-ups or disconnects Total Calls = All telephone calls received through the customer service line Calls to Voice Mail = Customer calls electing to leave voice mail message vs holding Speed to Answer = Length of time to answer calls once a caller is placed on hold for the next CSR. The criterion is no more than one (1) minute. There were no statistics available on the length of time to first answer a call (the criterion is 30 seconds or four (4) rings.) As our customer service representatives gain experience with the new telephone system, the customer service center response time will improve. In addition, we added eight (8) new representatives to the customer service staff. Two (2) of the new members of the customer service department are fluent in Mandarin Chinese. Our operating hours have expanded from 7:00 a.m. to 6:00 p.m., a direct result of our franchise contract with the City of Diamond Bar. If there are any additional thoughts or suggestions on improving our response time or the telephone system, we are open to consider them. A summary sheet has been developed, to quickly and accurately identify various contract requirements, and service levels for each of our franchise cities. This "at a glance" tool provides our customer service representatives with the best and most current information they need to give excellent service for all of our customers. Nancy Loechner, our contract compliance person, and Sue Smith, executive assistant, have been cross -trained and are well versed, on the terms of the Diamond Bar contract. We were made aware of a temporary issue where our CSR's did not have complete information about Diamond Bar programs. This has been corrected. While our Customer Service Center continues to experience spikes in telephone call volume, our ability to respond to customer calls directly or through voice mail has been resolved. We are endeavoring to reduce our time for residents to wait for a CSR after being placed on hold to within the contract limit. We appreciate your patience on this issue and have taken firm steps to correct this deficiency. One specific step is that Waste Management has hired a new Customer Service Manager, La Tanya Roquemore. She has a substantial background in people management, customer service operations, and communications systems. Ms. Roquemore is responsible for the daily operations of the 5 Customer Service Center. We are pleased to have her on our team and look forward to introducing Ms. Roquemore to the City very soon. Operations — Our operations department remains relatively stable. The most immediate operations issues revolve around the customer's confusion regarding acceptable materials within the new automated curbside system, and bulky item pick-ups. Our educational effort continues to address this with programs through our customer service center, direct mail, local newspaper advertising, and with Diamond Bar's department of public works. Also as previously mentioned, we have amended the bulky item collection process to reduce the perception of missed pick-ups and cut down on customer service calls. We have encountered the following operational challenges, which have been rectified: • Some residents who have not selected the proper size, or quantity of refuse containers are putting their refuse containers at the curbside, having their refuse collected, refilling that same container, and calling our Customer Service Center claiming a missed pick-up. We are monitoring these situations. When we perceive a potential problem, drivers are instructed to take photos (time & date stamped) of the initial pick-up. In these situations, the resident will be charged with a bulky item pick- up, or extra pick-up service charge. We currently do not have any statistics on this problem, but it appears to be a problem with only a small number of residents. • On the other hand, some residents have attempted to skirt the incentive based variable rate system by ordering the smallest refuse container they feel comfortable with and then requesting a larger additional refuse container as an additional cart. For example: if a customer requests a 35 -gallon refuse container, they would be charged for a 35 -gallon cart. However, they will then order an extra 96 -gallon refuse container claiming that they should only be charged the monthly rate for a 35 -gallon container plus the $5 surcharge for an additional container. By doing this, a resident can reduce their monthly rate by about $6. This is clearly outside the intended bounds of the variable rate system. While the pricing matrix identifies that additional containers for specified sizes of service are $5 each, a small number of clever residents have construed "additional container" to mean any sized container they want. We have resolved this issue by pricing a customer's service based on the largest refuse container ordered, as originally intended by the City's ordinance. While these have been isolated instances, a quick response was necessary to maintain the integrity of the variable rate system. Again, we plan to issue additional guidelines for the pricing system at the next earliest outreach opportunity. Commercial Sector — Waste Management has worked closely with the City's consultant, to identify recycling opportunities within the commercial sector of Diamond Bar. Huls Environmental visited all Waste Management commercial customers and identified thirty-five (35) customers with the potential for meaningful recycling opportunities. Our sales department has revisited each customer and recommended new recycling services. In many cases recycling services, if implemented and utilized properly, will not only reduce waste, but also reduce the businesses overall monthly collection costs. We will provide a full report on the outcome of these efforts in the next annual report. VA Waste Management San Gabriel Pomona Valley District 13940 E. Live Oak Avenue Baldwin Park, CA 91706 (626) 960-7551 Larry McQuaide, District Manager (626) 856-1258 Paul Spann, Assistant District Manager (626) 856-1218 Ray Andersen, V.P. Municipal Affairs (626) 856-1202 Bill Scottini, Controller (626) 856-1201 Victor Youssefian, Operations Manager (626) 856-1252 Doug Mays, Sales Manager (626) 856-1238 Fernando Prado, Diamond Bar Operations Supervisor (626) 856-1240 La Tanya Roquemore, Customer Service Manager (626) 856-1243 Carolyn Anderson, Director of Community Affairs (626) 856-1228 Nancy Loechner, Contract Compliance (626) 856-1213 Corporate Leadership A. Maurice Myers Chairman, Chief Executive Officer and President Maury Myers joined Waste Management from Yellow Corporation in November 1999. Since the, he has implemented a strategic plan that includes refocusing on operation excellence, divesting non-core assets, and establishing a more disciplined system of capital allocation. Prior to Yellow, Myers was President and Chief Operating Officer of America West Airlines. William L. Trubeck Executive Vice President and Chief Financial Officer Bill Trubeck has overall responsibility for the leadership of Waste Management's financial affairs. Prior to joining WM, Trubeck was Senior Vice President and CFO of International Multifoods Corporation. Previously, Trubeck held executive leadership positions with SPX Corporation, Honeywell, Inc., NWA, Inc., Northwest Airlines, Armco, Inc., and the New York -based law firm of White & Case. David P. Steiner Senior Vice President, General Counsel And Corporate Secretary David P. Steiner is responsible for the legal affairs of the Company and its operating subsidiaries. In addition, he oversees the government affairs and corporate security departments. Previously, Steiner was Vice President and Deputy General Counsel for WM. He joined WM from Phelps Dunbar, a law firm in New Orleans, LA. Prior to that, he was an associate at Gibson, Dunn & Crutcher in San Jose, California. Thomas L. Smith Senior Vice President and Chief Information Officer Tom Smith is responsible for developing and implementing Waste Management's information technology systems and infrastructure. Prior to joining WM, Smith was President of Yellow Service, Inc., a subsidiary of Yellow Corporation. Previously, Smith held executive leadership positions with America West Airlines and American Hospital Supply. 2 Charles E. Williams Senior Vice President, Operations Chuck Williams has overall responsibility for corporate operations, which includes fleet, procurement, engineering and compliance, safety, closed sites management, and operations planning and logistics. Prior to joining WM, Williams was Vice President of Engineering/Compliance at Sanifill, Inc. Previously, Williams was a Principal and Executive Vice President at McBride -Ratcliff and Associates, Inc. James E. Trevathan Senior Vice President, Sales and Marketing Jim Trevathan is responsible for sales and marketing initiatives including national accounts, price management, recycling service, municipal marketing and customer service activities. Prior to joining WM, Trevathan held sales and marketing positions with the Stauffer Chemical Company. Robert P. Damico Senior Vice President, Midwest Area Bob Damico has overall responsibility for operations, hauling, collections, recycling and landfills for Waste Management's 15 -state Midwest Area. Prior to joining WM, Damico was CFO and part owner of U.S. Disposal Systems, Inc. Previously; he worked as a senior auditor with Price Waterhouse/Coopers. Robert E. Dees, Jr. Senior Vice President of People Bob Dees is responsible for the Company's human resources function, compensation, benefits, employee relations, training, development and recruitment. Prior to joining WM, Dees was Senior Vice President, Human Resources for AutoNation, Inc. Previously, Dees held executive leadership positions with Arby's Inc. and PepsiCo, Inc. Dan Pio President, Canadian Waste Services, Inc. Dan Pio serves as President of Canadian Waste Services, a wholly owned subsidiary of Waste Management. Pio has held several executive leadership positions with CWS. Previously, Pio was Manager of Financial Operations for Laidlaw Waste Systems, Ltd. 10 David R. Hopkins Senior Vice President, Southern Area Dave Hopkins has overall responsibility for operations, hauling collections, recycling and landfills for Waste Management's 11 -state Southern Area, including the Commonwealth of Puerto Rico. Prior to joining WM, Hopkins was Vice President, Controller and Chief Accounting Officer for Browning- Ferris Industries, Inc. Lawrence O'Donnell, III Executive Vice President, Western Area Larry O'Donnell oversees all operations, including hauling, collections, recycling and landfills for Waste Management's 10 -state Western Area. Previously, O'Donnell was Executive Vice President, General Counsel and Corporate Secretary for WM. Prior to joining WM, O'Donnell was Vice President and General Counsel for Baker Hughes, Inc. Previously, he was partner in a Houston law firm. Richard Felago Senior Vice President, Eastern Area Richard Felago oversees all operations including hauling, collection, recycling and landfills for Waste Management's 15 -state Eastern Area. Previously, Felago was President of Wheelabrator Technologies Inc., a wholly owned subsidiary of Waste Management. Prior to joining WM, he was a resource recovery consultant for The MITRE Corporation. Charles A. Wilcox Senior Vice President, Market Planning and Development Chuck Wilcox is responsible for developing, implementing, and monitoring Waste Management's market business strategy efforts. This includes the implementation of earnings growth strategies as well as business development in both existing and new markets. Previously, Wilcox was Senior President of the Eastern Area for WM. Sarah A. Peterson Vice President, Corporate Communications Sarah Peterson is responsible for the Company's external and internal communications programs, community relations activities and charitable giving. Prior to joining WM, Peterson was Senior Managing Director and General Manager of Hill & Knowlton's Houston office. Previously, she 11 worked for Columbia/HCA Healthcare Corporation, J.P. Morgan Chase, Texas, U.S. News and World Report and the Houston Chronicle. William E. Prachar Vice President, Business Ethics & Compliance Bill Prachar oversees the Company's compliance with its core values of ethical conduct and regulatory and legal requirements, including adherence to environmental, health, safety and transportation rules. Prior to joining WM, Prachar was Executive Director of the Defense Industry Initiative on Business Ethics and Compliance. Previously, he was Vice President, Business Ethics and Compliance for Teledyne, Inc. and Chairman and CEO of American Ecology Corporation. J. Drennan Lowell President, Wheelabrator Technologies Inc. J. Drennan Lowell is President of Wheelabrator Technologies Inc., a wholly owned subsidiary of Waste Management. Wheelabrator's 16 waste -to - energy plants burn 24,000 tons of trash each day and generate 670 megawatts of electric energy, enough power for 600,000 homes. Lowell has spent most of his 20 -year career with Wheelabrator. 12 Waste Management Board of Directors A. Maurice "Maury" Myers Chairman, CEO and President, Waste Management, Inc. Director since 1999 Mr. Myers has been Chairman of the Board, President and Chief Executive Officers of Waste Management since November 1999. Mr. Myers served as Chairman of the Board of Yellow Corporation, a freight transportation company, from July 1996 until November 1999 and as a Director, President and Chief Executive Officer from April 1996 until November 1999. Mr. Myers also served as President and Chief Operating Officer of America West Airlines, Inc. from January 1994 until December 1995 and as President and Chief Executive Officer of Aloha Air Group, Inc. from August 1983 until December 1993. Dr. Pastora San Juan Cafferty Professor, School of Social Service Administration, University of Chicago Director since 1998 Ms. Cafferty has been a professor at the University of Chicago since 1985 and a member of the faculty since 1971. Ms. Cafferty currently serves as a Director of Kimberly-Clark Corporation, Peoples' Energy Corporation, Bankmont Financial Corporation and its subsidiaries, Harris Bankcorp, Inc. and Hams Trust and Savings Bank. H. Jesse Arnell "Of Counsel" to Womble, Carlyle, Sandridge and Rice, Winston-Salem, North Carolina Director since 1988 Mr. Arnelle currently serves, as "Of Counsel" to the law firm of Womble, Carlyle, Sandridge and Rice of Winston-Salem, N.C. Mr. Arnelle was senior partner of Arnelle, Hastie, McGee, Willis and Greene, a San Francisco - based law firm, until 1996. He also served as Vice Chairman and Chairman of the Board of Trustees of the Pennsylvania State University from 1992 to 1998. Mr. Arnelle is currently a director of Florida Power & Light ("FPL Group"), Eastman Chemical Corporation, Textron Corporation, Gannett Corporation and Union Pacific Resources, Inc. 13 John C. "Jack" Pope Chairman of the Board, PFI Group Director since 1998 Mr. Pope serves as Chairman of the Board of PFI Group, a private investment firm. He served as Chairman of the Board of Motivepower Industries, Inc., a manufacturer and re -manufacturer of locomotives and locomotive components from January 1996 to November 1999. Mr. Pope serves a President, Chief Operating Officer and a Director of United Airlines and its parent company, UAL Corporation, from May 1992 to July 1994. Mr. Pope is currently a director of Federal Mogul Corporation, Wallace Computer Services Inc., Air Canada Corporation, Per -Se Technologies, Inc., and Dollar Thrifty Automotive Group, Inc. Paul M. Montrone Chairman, Chief Executive Officer, and Director, Fisher Scientific International, Inc. Director since 1998 Mr. Montrone has been CEO and a Director of Fisher Scientific International Inc., a distributor of laboratory equipment and supplies, since December 1991. He has been Chairman of the Board since January 1998. Mr. Montrone serves as Chairman of the General Chemical Group, Inc. a producer of industrial chemicals and Chairman of GenTek, Inc., a leading provider of telecommunication technologies, automotive components and performance chemicals. He was Chief Executive Officer of Wheelabrator Technologies Inc., a wholly owned subsidiary of Waste Management, from 1989 through 1990, and a Director of Wheelabrator Technologies, Inc. prior to 1989 until January 1997. Ralph F. Cox Management Consultant Director since 1996 Mr. Cox has been a management consultant since 1996. From March 1990 until February 1994, Mr. Cox was President of Greenhill Petroleum Corporation, a subsidiary of Western Mining Corporation. From 1985 through 1990, he served as President and Chief Operating Officer of Union Pacific Resources Company, a petroleum exploration and production company. Before 1985, Mr. Cox spent 31 years with Atlantic Richfield Company. Mr. Cox serves as Director of Abraxas Petroleum Corp. and CH2M Hill, a consulting engineering firm. He also serves as an Independent Trustee for the Fidelity Group of funds. 14 Ralph V. Whitworth Principal and Managing Member, Relations Investors LLC Director since 1998 Mr. Whitworth has been a principal and managing member of Relational Investor LLC, a private investment company, since March 1996. He has also been a partner in Batchelder & Partners, Inc., a financial advisory and investment-banking firm based in San Diego, Calif. since January 1997. Mr. Whitworth served as Waste Management's Chairman of the Board from August 1999 until November 1999. He has served as Chairman of the Board of Apria Healthcare Group, Inc. since April 1998 and has been a Director since January 1998. Mr. Whitworth is also a Director of Sirius Radio, Inc., Tektronix, Inc. and Mattel, Inc. Robert S. "Steve" Miller Chairman and Chief Executive Officer, Federal Mogul Corp. Director since 1998 Mr. Miller has been Chairman and Chief Executive Officer of Federal Mogul Corporation, an automotive parts manufacturing firm, since Sept. 2000. He served as special advisor to Aetna, Inc., a health insurer, from Feb. 2000 until Sept. 2000. From Nov. 1999 until Feb. 2000, Mr. Miller served as President and a Director of Reliance Group Holdings, Inc., a property and casualty insurance company. He served as President and Chief Executive Officer of Waste Management from Aug. 1999 until Nov. 1999 and as non-executive Chairman of the Board of the Company from July 1998 until May 1999. Mr. Miller serves as Vice Chairman of Morrison Knudsen Corporation, and engineering and construction firm. Mr. Miller is a Director of Morrison, Knudsen Corp., Pope & Talbot, Inc. and Symantec Corp. Steven G. Roghmeier Chairman and Chief Executive Officer, Great Northern Capital Director since 1998 Mr. Rothmeier has been Chairman and Chief Executive Officer of Great Northern Capital, a private investment management, consulting and merchant -banking firm, since March 1993. From Nov. 1989 until March 1993, he was President of IAI Capital Group, a venture capital and merchant -banking firm. For more than ten years, he served Northwest Airlines, Inc. or its parent corporations, NWA, Inc., in various executive 15 capacities, including Chairman and Chief Executive Officer from 1986 to 1989. Mr. Rothmeier is a Director of GenCorp, Inc., Department 56, Inc., EW Blanch Holdings, Inc., and Precision Castparts, Inc. Waste Management Fact Sheet Company Information • Employees: 57,000 • Operating Areas: 48 states, District of Columbia, Canada and Puerto Rico • Residential Customers Served: 25 million • Commercial Customers Served: 2 million • Active Solid Waste Landfills: 279 • Hazardous Waste Landfills: 5 • Hauling Companies: 611 • Transfer Stations: 293 • Waste -to Energy Facilities: 16 • Collection & Transfer Vehicles: 33, 000 • LNG -powered Vehicles: 120 • Recycle America ®: ° Material Recovery Facilities: 160 ° Curbside Households Served: 10 million ° Commercial Customers: 200,000+ ° Materials marketed in 2000: 5 million tons • Financial Information: • NYSE: WMI • Fiscal Year Ends: December 31 • Shares Outstanding: 624,244,514 (as of 3/8/01) • 52-week Stock Price Range: 13 to 26 9/16 as of 12/27/2000 • Investor Information: Cherie Rice (713) 512-6548 • Media Information: ° Sarah Peterson, Sarah Voss, Don Payne (713) 512-6378 • Corporate Office: 1001 Fannin, Suite 4000 Houston, Texas 77002 (713) 512-6200 17 • Financial Highlights: Year ended December 31, 2000 Total Revenues $12.5 billion North American Solid Waste Revenue $11.2 billion Pro Forma Earnings Per Share $1.20 Total Assets $18.6 billion Adjusted Free Cash Flow $1.1 billion Welcome to the City of Diamond Bar's Refuse Green Waste Cart: and RecyclingPrograin. The 64 -gallon green cart is for green waste only. Residents This program has been specifically designed may request one additional 64 -gallon green waste cart at no for all residents city-wide. extra cost. Miy should you participate in Diamond Bar's Recycling Program? Your participation in this program will enable us to meet State mandated recycling goals by reducing the amount of recyclable products currently being disposed of at landfills. Recycling is vital because California is running out of landfill space. Recycling is the right thing to do! It saves our natural resources and conserves energy. It also helps to reduce the pollution in our air and water. The Carts As a minimum, Diamond Bar residents will be provided with one 64 -gallon wheeled green cart for green waste and one 64 -gallon wheeled grey cart for recyclables. Residents will be able to select a 35 -gallon, 64 -gallon, or 96 -gallon wheeled black cart forrefuse. The program allows for an aesthetically pleasing appearance on city streets, eliminating the "unsightliness" ofrefusc collection day. All refuse, green waste and recyclables will be collected on the same day by different trucks. JAW Accepted,• 0 Grass clippings Leaves Brush Shrubbery prunings It Sawdust i Tree trimmings i Tree limbs, 4" diameter malmum Not accepted: (pla in refuse cart) • Plastic or pa • Palm tree parts • Animal manure - Palm fronds • Dirt & rocks • Cactus or other succulents Preparation: • All materials must fit inside the cart. • DO NOT place plastic or paper bags in the cart. 0 8kA o�AR��,;tis Commingled Recvclables Cart: The 64 -gallon grey commingled recycling cart is for commingled recyclables only. Residents may request one additional 64 -gallon commingled recycling cart at no extra cost. Accepted: All aluminum & steel cans; f All colors of glass bottles and jars Clear, colored and white plastic containers if labeled VO VO TO VO VO VO VO On the bottom. Newspaper and inserts Junk mail White ledger paper Corrugated cardboard/boxes ' Magazines f Colored and construction paper Cereal boxes (with liners removed) Telephone books A reminder: Not accepted: (place in refuse cart) o-Aluminum foil -Ceramics -Scrap metal -Drinking glasses -Window or safety glass -Plastic bags -Mirrors -Plastic wrap -Light bulbs -Food waste -Styrofoam -Packaging materials •Wax paper Preparation: -Remove caps from bottles and jars, rinse and toss them into grey cart. -Flatten plastic containers to save space. •It is not necessary to bundle newspaper. -Cardboard and cereal boxes (with liners removed) should be flattened and placed directly into the cart. Refuse Cart: Residents have the opportunity to select a 35 -gallon, 64 -gallon or 96 -gallon cart. Price will be determined by the size of the cart you select. Cart Placement: �■1 Place carts in street with lids closed. �# Wheels must be against the curb. •■} Front of cart should face the street. ■■ Place cart a minimum of 2 feet from obstructions, vehicles, and other carts, to allow for automated collection. mo Place all refuse, green waste and recycling carts at curbside by 6:30 a.m. on your regular collection day. Separate trucks will collect refuse, green waste and recyclables. .j Carts should be in plain view and should not be placed near or behind vehicles. No1 After collection, please place carts out of public view. Important Reminder: Please remember to place carts so that they do not obstruct mailboxes. The U. S. Postal Service 's unable to deliver mail if mail boxes are blocked. Service allow enough space foryourpostal carrier to deliver mail. Residents are billed by Waste Management for refuse and recycling services. Questions regarding Ming, the program carts or service should be directed to Waste Management at (909) 599-1274 between the hours of 7:00 a.m. to 6 p.m. Monday through Friday and 8 a.m. to noon on Saturdays. What if I see people scavenging recyclables? It is against the law for unauthorized persons to remove recyclable materials from your carts. Should you see someone taking recyclables, please contact the L. A. County Sheriff's Department at (909) 595-2264. If possible, please provide the person's license plate number and a description of the vehicle and person. Old Refuse Carts & Recvclino Crates A new refuse cart will be delivered to you during the second or third week of November. Please place your old refuse cart at the curbside so that it can be exchanged for a new cart. Ifyou would like to dispose ofyour old recycle crates, please place them next to your old refuse cart on your regularly scheduled refuse collection date. -Remove caps from bottles and jars, rinse and toss them into grey cart. -Flatten plastic containers to save space. •It is not necessary to bundle newspaper. -Cardboard and cereal boxes (with liners removed) should be flattened and placed directly into the cart. Refuse Cart: Residents have the opportunity to select a 35 -gallon, 64 -gallon or 96 -gallon cart. Price will be determined by the size of the cart you select. Cart Placement: �■1 Place carts in street with lids closed. �# Wheels must be against the curb. •■} Front of cart should face the street. ■■ Place cart a minimum of 2 feet from obstructions, vehicles, and other carts, to allow for automated collection. mo Place all refuse, green waste and recycling carts at curbside by 6:30 a.m. on your regular collection day. Separate trucks will collect refuse, green waste and recyclables. .j Carts should be in plain view and should not be placed near or behind vehicles. No1 After collection, please place carts out of public view. Important Reminder: Please remember to place carts so that they do not obstruct mailboxes. The U. S. Postal Service 's unable to deliver mail if mail boxes are blocked. Service allow enough space foryourpostal carrier to deliver mail. Residents are billed by Waste Management for refuse and recycling services. Questions regarding Ming, the program carts or service should be directed to Waste Management at (909) 599-1274 between the hours of 7:00 a.m. to 6 p.m. Monday through Friday and 8 a.m. to noon on Saturdays. What if I see people scavenging recyclables? It is against the law for unauthorized persons to remove recyclable materials from your carts. Should you see someone taking recyclables, please contact the L. A. County Sheriff's Department at (909) 595-2264. If possible, please provide the person's license plate number and a description of the vehicle and person. Old Refuse Carts & Recvclino Crates A new refuse cart will be delivered to you during the second or third week of November. Please place your old refuse cart at the curbside so that it can be exchanged for a new cart. Ifyou would like to dispose ofyour old recycle crates, please place them next to your old refuse cart on your regularly scheduled refuse collection date. General Information and Additional Services Waste Management is pleased to be the exclusive hauler for residential-, refuse and recycling services for the residents of Diamond Bar. We are committed to continuing to provide you with the highest quality refuse and recycling services possible. We will be working with the community to assist you in meeting your state mandated recycling goals and conserving valuable natural resources. Curbside Used Motor Oil & Filter Recycling: Used motor oil and filters can be placed along side your refuse and recycling carts. These items will be collected on your regularly scheduled refuse collection day. Or if A prefer, you can take your used oil to one of the Certified Used Oil Collection Centers listed below 0 Firestone Master Care 1150 S. Grand Ave. (909) 861-4140 Tim's Mobil 22628 E. Golden Springs Dr. (909) 861-6418 Jiffy Lube 2845 S. Diamond Bar Blvd. (909) 869-7273 Pathfinder Chevron 21324 E. Pathfinder Blvd. (909) 861-7112 AutoZone 303 S. Diamond Bar Blvd. (909) 396-4682 Call for hours of operations and amount accepted. Household Hazardous Waste: Questions regarding Household Hazardous Waste Collections should be directed to the Los Angeles County Department of Public Works at 1 -888 -CLEAN LA. Waste Management also provides Household Hazardous Waste Collections for a fee, please call Waste Management to schedule your collection. Removal of Bulky Goods: Residents may request the pick-up of oversized or overweight household articles such as stoves, water heaters, rugs, washing machines and furniture. Residents are allowed up to four (4) free pick-ups annually. Please call (909) 599- 1274 to schedule yourpick-up. Temporary Bin Service: For large clean up jobs you may rent a temporary "dumpster". Please contact Waste Management at (909) 599-1274 for rates and additional information. Temporary Roll Off Service: Large Roll Off containers are available for various construction type projects. Please contact Waste Management for container sizes and pricing at (909) 599-1274. Holidav Schsaedule: The following holidays are observed by Waste Management. If your regular collection day falls on or after one of these days, your refuse and receables will be picked up the following day. • New Year's Day • Labor Day • Independence Day • Thanksgiving Day • Memorial Day • Christmas Day Holidav Trees: Trees should be free of all tinsel, garland, ornaments and have stands removed to be recycled. Please do not place trees in plastic bags. Remember not to obstruct refuse and recycling carts as it will prohibit regular collection. Holiday trees will be collected on your regular refuse collection day the two weeks following Christmas Day. For additional information on your refuse and recycling programs, please contact Waste Management's Customer Service Department at (909) 599-1274. eILI Uji,�Irj1 9 L0 L6 b0 'p!Aoruow L tz # i!wJed 90Z 16 VO 'hod Uinnp108 1N3W39rrNVW 31SVM P!Od a6etsod S any 100 an.1 '3 O76E L prnPUDIS Pa.Josard rt9110A 0uowod /japgog uoS 4UawabDUow 94SDM MosWrequentty Asked Questions Why is the city implementing a Automated Refuse and Recycling Program? In 1959, the State Legislature approved Assembly Bill 939 (AB939) which requires all cities to reduce the amount of refuse going to landfills by 50%, by the year 2000. Cities that do not reach this goal could face fines of up to $10,000 per day until the goal is met. Do we pay a separate feefor each ofthe three (3) carts that have been provided to us? No, residents will receive a 64 -gallon green cart for green waste, a 64 -gallon gray cart for recyclable materials, and a black cart for refuse. The three carts are part of the new automated refuse and recycling service. The price of your service is determined by the size of the refuse carts you select. Residents can select a 35 -gallon, 64 -gallon, or 96 - gallon refuse cart. Carts can be selected by returning the cart selection form that was mailed to your home. Residents that do not return the cart selection form will receive a 64 -gallon refuse cart. The new recycling and green waste carts are not large enough to meet our recycling needs, can we receive additional carts? Yes, residents can receive one additional 64 -gallon green waste cart and one 6j -gallon recycling cart at no charge. i. Qualified residents can receive agreen waste discount. Senior rates are available to residents 60years of'age and older. A 1 4 Waste Management San Gabriel / Pomona Valley 13940 E, Live Oak Ave. Baldwin Park, CA 91706 96066 d3 `e!Aauow LI,Z # a!WJad Pied 9B;esod s*n Paepue}S PaIJosaad i Place Stamp Here 90Z 16 yO "Iabd uIMPIDO 'any JIDO aAI] '3 OV6C l AallpA buowod / IaugbO ubS JuaIII01501JaW aISOM Your new fully automated refuse and recycling collection system is quickly approaching. Residents can view the refuse carts prior to making their selection. Carts will be displayed at the following locations: Sycamore Canyon Park 22930 Golden Springs Drive Diamond Bar Library 1061 S. Grand Avenue Diamond Point 536 Navajos Springs Road Heritage Park Community Center 2900 Brea Canyon Road South Coast AQMD 21865 Copley Drive Peterson Park 24142 E. Sylvan Glen Drive Deanne Swimming Club 1010 Overlook Ridge Road Your new fully a&mated refuse and iecycling collection system Is quicHy approaching. Your monthly collection fee is based solely on the size and quantity of the refuse cart(s) selected. Regardless of which size refuse cart you select, you will receive a 64 -gallon cart for green waste and a 64 -gallon cart for recyclables as minimum. Monthly Cost Please deliver the following refuse cart to my home. -, (Please select one) Refuse ❑ 35 gal ❑ 64 gal ❑ 96 gal (standard) ..- 1V P . Name: 35 Gal. Address: *$1189 64 Gal. Day Phone: $14.96 Comments:96 Prices exclude AB939 Fee Gal. *$18.03 NOTE: In order to place your order, please reply by October 15, 2000. WASTE MANAGEMENT If the reply card is not returned, you will receive a, 64 gallon refuse cart. Thank you for your participation! a� C c CL 0 C E N a = N U 070 � 0 UN c_ NNS, NNC�4- 0)U 12 0.�: �UOE�� ,oN6pppv0i��07Q Q0 } 3 �0 U O O Oc C 3 0 t U C 4� N ��L 0�0= �U LUQ �o N UN 0 N U N �� UOL ? N o QN U O U U E� N �� U U 0 N a- U `_n Q �U U O L �� i�C+- 3 Q C C 0 N 0 N +— U E N �0� 0UN N_Q�.>_ D= U� C� N N U+ vi U C �' t: U 0 N C 0 0 U U}-� cn N U , 3 _D -C 0 N= UL NQ UZ N�,C •�>,�CCDy0+-U D 0 ►.. R > E c: c) > 0 4- 0�o0 aD0)4}Q ; o>Q�LQa�oo �� V 3-��,> _CCUOOC_�UO>00U�w->�-C C� C�N W� � C 440 UO 0 4- r x UU >t >nL0� N mC�U>_U�QC,_�c0Ui2N N O N U - Q O U �E ago 70 0- 0 0 X WEn CL:o .2E Art -0 (D (D L- Jt >0E 0��UN000N�0C�D o0 oCToE-� > i5 n'00,�oo0-0 0— o Q3 t s T 4 1� 2 3 k: A F' b 'n� r� ri Place Recyclables only in a rev cart. Accepted: All aluminum and steel cans All colors of glass bottles and jars Clear, colored and white plastic containers if labeled on the bottom. Newspaper and inserts Junk Mail White ledger paper Corrugated cardboard Magazines Colored and construction paper Cereal boxes (with liners removed) Telephone books (Place in trash cart) Aluminum foil Scrap metal Window or safety glass Mirrors Light bulbs Styrofoam Wax paper Ceramics Drinking glasses Plastic wrap Food waste Packaging materials Place green waste only in cart. Accepted: Crass clippings Leaves Brush Shrubbery prunings Sawdust Tree trimmings Tree limbs, 4" diameter maximum Place all trash in blc'ack cart (Place in trash cart) Palm tree parts Palm fronds Cactus or other succulents Dirt and rocks Plastic or paper bags Animal manure Wheels should be against the curb. Carts should be a minimum of 2 % feet from other carts or obstructions. Coloque los articulos reciclables en el carreton PIS Se aceptan: Todas las latas de aluminio y acero Todas las botellas y frascos de vidrio de color Los recipientes de plastico de color claro, de colores y blancos si tienen una etiqueta en el fondo. Periodicos a insertos Correo de propaganda Papel de cuentas blanco Carton corrugado Revistas Papel cartulina incluyendo de colores Cajas de cereal (sin los forros) Directorios telefonicos Nc se aceptan: (Coloquelos en el basurero) Papel aluminio Desecho de metal Vidrio de ventana ni seguridad Espejos Bombillos Articulos de hulespuma Papel encerado Ceramicas Vasos de beber Envoltura plastica Sobras de comida Materiales para empacar Ponga los desechos verdes en el carreton V@id@ Se aceptan: Recortes de zacate Hojas Matorrales Recortes de arbustos Aserrf,n Recortes de 6rboles Ramas de �rbo€es, maximo de " de diametro No se aceptan: (Pongalos en el basurero) Partes de palmeras Hojas de palmeras Cactos u otros productos jugosos Tierra y rocas Bolsas de plastico o de papel Estiercol de animal 1:1u1127DirectPrint'For Print & Distribution Call 1(800) 528-4637 ext. 72655 Ponga los carretones on la calle con las tapas cerradas. Las ruedas deben estar pegadas contra la banqueta. Los carretones deben estar a un minimo de 2'/z pies de otros carretones o obstrucciones. N A 8, r WW 1HIIIIIII11' milli 1213 WASTE MANAGEMENT ffi; ff-3�I�gclllmX.:a��{o. 1�`f/C �� rJ �SCUY.J iI�®❑IJ��II��OILY * WW ®1nY4�� � o�i� VIM Kia' IRP Ixta: WaRft9goruo TORIN • (BAMP-ruffflam) 1OYS.+1 /�Js;�3 PF S€&IDo STAR R39i9 fR*fTI M-9NO op �3c:t7 00 ROME= T►nmmn : (NARammom W,CAm us I;9zL)AEt3t molpa&r z "V145tt9"»il! t1t��AB��is7i�� 21/2 MU7n Ang inyong "Automated Waste" at Programa ng "Recycling Program" ay kasing dali ng isa, dalawa, tatlo Tinatanggap: Hindi Tinatanggap: Lahat no aluminum at lata Aluminum foil Lahat no klaseng bote at garapon Lomang Bakal Malinaw no plastic Basag no salamin Containers no may tatak so ilalim Salamin Diyaryo at Palakip Bumbilya Sulat no walang halaga Styrofoam Lahat ng klaseng papel Wax paper Karton Ceramiks Magasin Baso Iba't-ibang kloseng papel Pambalot Kahon ng cereal (at olisin ang takip) Bulok no pagkain Derectorio ng telepono Tinatanggap: Hindi Tinatanggap; Gnupit no damo Palapa Dahon Cactus Brush Dumi at bato Baging Plastic Papel Kusot Dumi ng hayop Pinagtabasong puno Sanga ng puno, hanggang opat no pulgada ang kapal. i i •! ! fi • i!!1• i• ! • !ti ! •t • i Kailangan nakasara ang basurahan pagnilagay sa daan Kailangan ang gulong ng basurahan ay nakaharap so bangketa Ang basurahan kailangan ang layo ay dolawang talompakan so isa't-iso at wolang sagabal. It A, -0 6. ATTACHMENT B WASTE MANAGEMENT Thank you for your support and active participation in the City's new fully automated recycling program. This new recycling program offers residents several options in meeting their refuse and recycling needs. The following chart identifies the options and related costs available to Diamond Bar residents: Barrel Served Residential Rates Service Component 35 Gallon 64 Gallon 96 Gallon Mechanized Curbside Collection Solid Waste, Green Waste & Recycling $ 11.89 - $ 14.96 $ 18.03 Additional Refuse Cart Surcharge $ 4.00 $ 6.00 $ 8.00 Additional Green Waste In excess of two - $2.00 per mo. - Additional Recycling Cart in excess of two - $1.25 per mo. - Yard Waste / Grass Cycling Discount $ -2.84 $ -2.84 $ -2.84 Senior & Disabled Rate $ 10.11 $ 12.72 $ 15.33 Backyard Service Surcharge $ 15.00 $ 15.00 $ 15.00 Household Hazardous Waste Collection Fee $ 75.00 $ 75.00 $ 75.00 Mechanized Container Size Exchange After first 60 days t per cart $ 15.00 $ 15.00 $ 15.00 Replacement of lost or damaged container $ 50.00 $ . 50.00 $ 50.00 Bulky Item Collection (Over 3 cubic yards or in excess of 4 times per year) $25.00 per cubic yard ComposUGrass Cycling Seminar The City of Diamond Bar, Waste Management, and J. Michael Huls will be sponsoring two composting workshops on February 3, 2001 and March 3, 2001 at Heritage Park from 10:00am to 12:00 noon. Residents who complete the compost workshop are potentially eligible for a complimentary compost bin and a reduction in your monthly refuse rate. To attend either workshops please RSVP at (909) 396-5671. Bulky Items Residents may request bulky item pick-ups by calling (909) 599-1274. Bulky items will be picked up on your regular collection day. Each household can receive four (4) bulky item pickups per year at no extra charge. Holiday Schedule Collection schedules for the week of 12/26/00 and 01/01/01 will be delayed one day due to the holidays. Holiday Trees Holiday trees will be collected from 12/26/00 through 01/13/01. Trees must be free of all tinsel. ornaments and have stands removed. Container Purchase Residents may purchase containers. Unassembled carts purchased at Waste Management facility are $40.63 while fully assembled carts delivered to your residence are $60.63. Residents who purchase their container(s) will be credited .47 cents per month on their quarterly refuse bill. Residents who purchase their container(s) are responsible for maintenance and replacement. NOTE: ALL RATES EXCLUSIVE OF CITY AB 939 FEE. t CITY COUNCIL Agenda # 7/ b Meeting Date: October 16, 2001 AGENDA REPORT TO` Honorable Mayor and Members nfthe City Council VIA: Linda C. Lowry, City Manage TITLE: Staff Analysis of the Year 2000 Annual Report from Valley Vista Services and a Summary of Progress to Date RECOMMENDATION: That the City Council receive and file the Year 2000 Annual Report from Valley Vista Services (VVS). FINANCIAL IMPACT: There is no fiscal impact. In August 2000, the City Council awarded an exclusive contract to VVS to collect refuse and recyclables in the commercial (bin) sector. As part of their contract, VVS is required to provide an annual report of operations and activities for any calendar year by April 15th of the subsequent year. Since the firm only began its exclusive service on October 1, 2000, its annual report only concerns implementation and operational activities from October through the end of the calendar year 2000. VVS submitted its report only after a request by staff and after the April deadline. This initial reporting requirement is considered a trial and the hauler has been noticed that it is required to meet all reporting deadlines by their respective target dates. DISCUSSION: VVS submitted an initial draft of its annual report in June 2001, which was discussed in depth at a meeting with City Staff and the City's consultant. This initial draft report was reviewed and deemed incomplete, as the hauler missed critical information about customer service, recycling activities, and implementation progress. The hauler redrafted its report and provided a complete draft, a copy of which is provided as Attachment A. t Report to Council Page 2 of 4 October 16, 2001 Staff provides the following comments: 1. The attached annual report presents information about its recycling and refuse collection program, its outreach and educational program, and any specific issues of an unresolved nature. While the thrust of the document is 2000, the hauler has provided information about customer service results on a preliminary basis to allow the City to gage progress to date on relations with the business and multi -family residential community. 2. Staff finds the hauler to have done a commendable job with the transition to becoming the City's exclusive commercial (bin) sector refuse and recycling contractor. Of particular importance is the smooth and seamless transition from handling both residential and commercial accounts, to simply handling bin accounts. VVS has never complained about losing residential customers resulting in a net loss of business within the City. 3. VVS has taken every required step requested to meet the expectations of the City and its solid waste ordinance, resulting in a fair and impartial distribution of the requirements of AB 939, rewarding those who reduce waste while requiring those who waste more to pay their proportionate share. They have attempted to persuade customers to utilize recycling services as evidenced by their annual report. 4. The only problem is the lack of success in persuading businesses to implement systems and VVS consequent failure to properly inform the City of the lack of cooperation from some of their customers. While we do not fault VVS for the lack of cooperation, staff has informed VVS of the importance to need to let the City staff know of such problems so that code enforcement can be used to influence compliance. 5.' An important aspect is the customer service performance of the hauler. For 2000, there was a grace period understood for the hauler to allow for the obvious problems of implementing this very difficult transition to limited wastage and exchange of accounts. VVS took obvious great pains to accommodate the needs of the customers in the City. They have met their standard for adequate customer service, which include accessibility (open 7 am until 6 pm on regular collection days, no more than eight complaints per month, and answering all calls within four rings. Staff has verified that VVS is open from 7 am until 6 pm on regular collection days, reviewed the actual four (4) complaints received between October 2000 and May 2001, and confirmed that all calls are answered within four rings. Furthermore, the City has not received directly or indirectly any specific complaints from businesses within the community about VVS. 6. ' In the commercial sector, VVS has taken the required steps to implement recycling programs at all of its customers. VVS has worked with Huls Environmental to try to set up recycling at several businesses identified by the waste audits. They have visited or called all recommended for implementation. The only problem as identified above, is that some businesses are resisting implementation, or in a couple of cases, they have implemented programs only to have scavengers steal the separated materials. Report to Council October 16, 2001 Page 3 of 4 7. An area still experiencing problems is the one of discontinuance. Waste Management Inc., a prime commercial sector competitor to VVS, was noticed to discontinue its commercial sector refuse collection by February of 2005. WMI has taken the not unforeseen tack of trying to maintain its customer base. Early on, the firm mistakenly priced its services out of line with City directives and the code for incentive based systems that mirror the exclusive hauler's rates. This inadvertently undercut the listed bin sector rate schedule and delayed some generators from making a switch now to Valley Vista Services. This has been corrected. 8. Other issues do arise from time to time, and are handled on a case-by-case basis with the potential intervention of the staff. For instance, VVS complained about one account, accusing each other of encroachment. Huls Environmental visited the property and quickly discerned the true issUes. WMI had long removed its bins, but an unpermitted recycler had placed one of its roll -offs at the account. The roll off bin had the same color as a WMI bin. The recycler was subsequently permitted, and Valley Vista collects the refuse. 9. Nonetheless, illegal hauling continues to be a major problem, since they erode the customer base for VVS. Illegal haulers are identified by our contractors, by code enforcement, and through the Disposal Reporting System. This is an enforcement issue that will take both time and resources to solve given the lucrative nature of the business and the profit motive for elements of the community to bypass our fee structure and recycling requirements. 10. Finally, VVS volunteered to submit its recommendation on a recycling program that could be as or more effective than the existing incentive based separation program. VVS has recently completed work on a large materials recovery facility for mixed refuse and commingled recyclables. They have provided a suggested program change in their annual report complete with proposed increased rates for City consideration. The City appreciates the effort made by VVS to propose this new system of recovery for wastes. Staff will keep the recommendation on file but will not propose any changes at this time to the solid waste recycling system for the following reasons: VVS has contractually agreed not to raise bin rates for at least two years, and the MRF processing .effort would require a substantial rate increase. • There is the matter of Waste Management, Inc. being a discontinued hauler but still retaining .rights for about 75% of all bin -served accounts. Implementing MRF processing at a substantial increase in cost for only those accounts served by VVS would be highly inequitable given that Waste Management is under no obligation to implement MRF processing. The existing system of waste recovery for the bin sector is based on the City code that requires .source separation. This code requirement was set in place at the recommendation of the Solid Waste Standards Task Force; this source separation -based approach was approved in an ordinance enacted in 1999 by Council. It is embodied in various provisions including our ,prohibition on any tenant, lessee, or occupant to "...knowingly dispose of any readily recyclable material" in a refuse bin. MRF processing presupposes that participants will simply place all recyclables as well as refuse in a trash bin. This does represent a benefit in that 100% of Report to Council October 16, 2001 Page 4 of 4 accounts will participate whether they recognize it or not, but it will not help the public to reduce their wastes or make conscious decisions to control or change wasteful habits. At present, the City is still engaged in implementing its source separation -based recycling program. By December 2001, virtually all bin -served accounts will have been audited under the City's aggressive recycling program, and programs identified or implemented for each account. To sever this effort prior to completion might jeopardize the efforts of the City to meet its obligations under AB 939 Vis a Vis "good faith effort." ACTIONS TO BE TAKEN: City staff continues to work with the hauler to improve its recycling efforts and maintain reporting and informational standards. At this time, there are no recommended actions to be taken by Council. PREPARED BY: J. Michael Huls, REA, Integrated Environmental Services Coordinator REVIEWED BY: /4) Deputy City Manager id .Liu, Director of Public Works Attachment A Annual Report of Valley Vista Services A n n u a l R e p o r t December 31 n 2004 Prepared by Valley Vista Services, Inc. For The City of Diamond Bar, CA As per the requirements of the Commercial Waste Collection Agreement dated August 15, 2000, Valley Vista Services, Inc. submits the following Annual Report. GENERAL INFORMATION: COMPANY BACKGROUND The parent company Zerep Management Corporation and its predecessor, City of Industry Disposal Co., Inc., are family owned and operated businesses that were established during the 1950's by the Perez Family. The Perez's have been instrumental in the growth of the San Gabriel Valley dating back to the early part of the twentieth century when their patriarch Vicente Perez settled in the Valley after emigrating from Spain. Today, The Company is owned and operated by the three Perez brothers, Manuel, Patrick and David. The Company is managed by the third generation comprised of Manuel's sons, Christopher, David M. and Peter Perez. City_ of Industry Disposal. Co.. Inc. This Company was created to provide disposal services for the growing needs of the Eastern San Gabriel Valley. City of Industry Disposal Co, Inc., (CID) incorporated in 1960, is the exclusive residential and commercial franchised hauler for the City of Industry. The exclusive residential disposal contract provides for collection services at no cost to residents. The exclusive residential disposal contract was awarded in 1957 and the exclusive commercial disposal contract was awarded in 1968. The current contracts provide for services until June 30, 2025. City of Industry Disposal Co., Inc. also provides refuse and recycling collection in the unincorporated areas of Los Angeles County. Valley Vista Services, Inc.. Valley Vista Services, Inc., (WS) a subsidiary of Zerep Management Corporation was created to service existing accounts that were located outside the City of Industry. The Company was incorporated in 1994 and was awarded and eight year exclusive residential and commercial franchise for the City of La Puente in the same year. In February 2000, VVS negotiated a ten-year extension of this contract, which now provides for services until January 24, 2012. The company provides a three -barrel automated residential service as well as commercial refuse and recycling services. The Company was awarded both exclusive and nonexclusive franchises for solid waste collection and disposal for the City of EI Monte. VVS also has nonexclusive franchises in the cities of Arcadia, Pomona, Monterey Park, Hacienda Heights and Pasadena. The Company also provides disposal services and recycling services for customers in the unincorporated areas of Los Angeles County. CORPORATE OFFICERS David Perez, President Manuel Perez, Secretary Patrick Perez, Vice President 17445 East Railroad Street City of Industry, California 91748 (800) 442-6454 DEVELOPMENT OF MRF AND TRANSFER STATION In June 2001, Valley Vista Services, Inc's affiliated company Grand Central Recycling & Transfer Co., Inc. opened of a state of the art Materials Recycling Facility and Transfer Station located at 999 Hatcher Avenue in the City of Industry. The Company's facility has state of the art sorting and materials handling equipment. The materials processed include: 1. Cardboard 2. Mixed Paper 3. Newsprint 4. Glass 5. Plastic 6. Metals The Company sells recyclables to both domestic and foreign markets while developing and maintaining a balance in its channels of distribution. The Company strives to maximize receipts from sale of harvested commodities while maintaining market relationships. While it is recognized that source separation is the most cost effective and efficient method of recycling, many waste disposal customers are reluctant to commit precious square footage to the additional containers needed for source separation. In those instances, the processing of the waste stream at a MRF will increase recycling for that portion of the waste stream that would otherwise be subject to limited recycling. Financial records Valley Vista Services, Inc., its affiliates and parent company Zerep Management Corporation are privately owned and operated. The ownership of the company has remained intact since its inception in 1957. It is the desire that the founders of the company that the family companies remain a family owned operation an as such all financial information shall remain confidential. 2 A, Prior Year's Activities: Valley Vista Services, Inc. began its collection of the commercial waste stream under the terms of the August 15`x' 2000 Agreement on October 1, 2000. Waste Management Corporation collected approximately 75% of the commercial waste stream under continuation rights, which are scheduled to expire in February of 2005. During the quarter ended December 31, 2000, VVS collected and disposed of 900.27 tons of waste generated by approximately 10 Multi -Family Residential Bin, 59 Commercial/Industrial Bin and 1 Roll -Off customer(s) in the City. The monthly and quarter reports are included herein. Since the inception of the contract period VVS has contacted many commercial and industrial businesses (see call list attached) regarding the implementation of source separated recycling programs in and effort to aid the City of Diamond Bar in achieving the 50% diversion required by State Assembly Bill 939. To date, there has been limited acceptance of source separation programs and as a result little of the commercial and industrial waste stream has been diverted from the areas landfills. The following programs have been implemented with two of the four programs being discontinued for the reasons noted: General Motors Acceptance Corporation 1520 S. Bridge Gate Diamond Bar, CA 91765 Started: October 1, 2001 Discontinued: April 4, 2001 Total Diversion: 0.00 Tons 50 Desk side baskets for offices, 2, 65 gallon commingled barrels Reason for Discontinuance: No calls for collection of recyclables, possible theft of materials Allstate Insurance 21950 Copley Drive Diamond Bar, CA 91765 Started: March 9, 2001 Monthly Diversion: 1.06 Tons 300, 5 -gallon Mixed Paper baskets were provided for the collection of office paper and delivery to 4, 3 -yard containers to be collected on an on call basis. 6, 35 -gallon Commingled Barrels for the collection of glass, plastic and aluminum and delivery to 1, 3 -yard container to be collected on an on call basis. Payback: $35.00/ton for commgiled recyclables $10.00/ton for mixed paper 3 Diamond Bar Congregational Church 2335 S Diamond Bar Blvd. Diamond Bar, CA 91789 Started: April 13, 2001 Discontinued: April 23, 2001 Total Diversion: 0.00 Tons 1, 3 -yard bin w/lid recycle paper Payback: $10.00/ton for mixed paper Reason for Discontinuance: The customer was informed by Waste Management Corporation that the program was in violation of their waste collection continuation rights. Wienerschnitzel 23300 Diamond Bar Blvd. Diamond Bar, CA 91765 Started: July 17, 2001 Total Diversion: 0.00 Tons 1, 3 -yard salvage bin Monthly Diversion: To early no data is available at this time. 4 Recommendation: It is the desire of WS to assist the City of Diamond Bar in meeting the 50% diversion goal mandated by AB939. Commercial recycling and diversion through source separation is typically achieved by, manufacturing and distribution companies which generate large amounts of homogenous materials. The commercial demographics of Diamond Bar do not lend themselves to significant source separation and diversion in that the City does not have significant individual waste generators from which recyclable materials may be diverted and recycled. Dr. Eugene Tseng of the UCLA Extension Waste Management and Recycling Program has stated and we concur that, "We have verified the theory that if you concentrate on the largest 20% of the businesses, you will be dealing with nearly 80% of the total commercial waste" and that "Hauler recycling accounts for a small percentage (less than 10%) of the actual diversion." Dr. Tseng also states that a "....MRF could increase diversion in smaller businesses because it may not be cost effective for individual small businesses to set up recycling programs." We have found source separation in Diamond Bar to be ineffective for the following reasons: 1. Lack of adequate space for additional containers 2. Lack of motivation by business owners or operators 3. Lack of large generators of waste 4. Theft of valuable recyclables by scavengers 5. Lack of cooperation by the continuation rights hauler We believe that given the commercial make up of the City of Diamond Bar, that the processing of the entire waste stream at a materials recycling facility provides for the optimal commercial diversion in that the entire waste stream is subject to possible recycling. Through the operation of the Grand Central Recycling & Transfer Station, we have found that a minimum of 20% of the commercial waste stream is recyclable if the waste stream is run through a materials recycling facility. We propose that the entire commercial waste stream of the City of Diamond Bar be processed through our facility to increase the City's commercial diversion. We have recomputed the Agreement's commercial rates incorporating a $42.00 per ton materials recycling processing fee and included the proposed rates on the following page. The implementation of this plan could be accomplished almost immediately provided that the City required that all commercial waste be delivered to our Materials Recycling Facility and that all commercial rates are adjusted accordingly. 5 Proposed Commercial and Multi -family Rates Refuse in $ per month Note: All rates are exclusive of negotiable Franchise Fees Frequency Bin Size cy 1x 2x 3x 4x 5x 6x 1.5 55.21 89.42 N/A NIA N/A N/A Extra bin 49.21 76.42 N/A NIA N/A N/A 2 62.61 107.23 145.84 188.45 233.06 271.68 Extra bin 54.61 93.23 126.84 162.45 201.06 233.68 3 76.42 124.84 174.26 225.68 276.10 337.51 Extra bin 63.42 103.84 144.26 187.68 229.10 280.51 4 96.23 152.45 209.68 300.90 358.13 435.35 Extra bin 85.23 138.45 191.68 274.90 328.13 397.35 6 112.84 182.68 253.51 372.35 442.19 535.03 Extra bin 102.84 167.68 233.51 342.35 406.19 492.03 6 City of Diamond Bar Quarterly Non -Residential Sector Waste Report Summary Prepared by Valley Vista Services, Inc. Fourth Quarter Year-2000– Materials ear2000_ Materials Tonnage Oct Nov Dec Total Total Waste Landfilled 301.17 310.28 288.82 900.27 Total Waste Recycled 0.00 0.00 0.00 0.00 Cans: Aluminum Tin _ Ferrous Metals Glass: Non- redemption Redemption Paper: Mixed Newspaper White Computer Cardboard Concrete Asphalt Greenwaste Wood _ Dirt White Goods Plastic: H.D.P.E T— P.E.T. Other Materials Total Waste Landfilled 900.27 Tons Total Recycled 0.00 Tons Total Waste Generated 900.27 Tons Attest (Authorized Co. Rep): Date: January 29, 2001 Title: Manager Remit to: City of Diamond Bar, Department of Public Works Attn: David Liu, Director of Public Works 21825 E. Copley Drive Diamond Bar, CA 91765-4177 � ti CITY OF DIAMOND BAR AB939 Fee Quarterly Non -Residential Sector Reporting/Remittance Form Prepared by Valley Vista Services, Inc. QUARTERLY AB 939 FEE FOR THE PERIOD FROM October 1, 2000 TO October 31, 2000 Name of Hauler/Company: Valley Vista Services, Inc. Contact Person: David M. Perez Title: Manager Company Address: Post Office Box 3405 City, State, and Zip Code: City of Industry, CA 91744 Telephone No: (800) 442-6454 1. Multi -Family Residential Bin Service Fees Number of Customers. Bin Size Number of Bins x Rate = Fee 1 Yd - x $ 6.00 $ - - 2 Yd "x 6.00 - 9 3 Yd 14 x 6.00 84.00 1 4 Yd 1 x 6.00 6.00 - 5 Yd - x 6.00 - 6 Yd - x 6.00 - _ $ 90.00 2. Commerciallindustrial Bin Service Fees Number of Customers. Bin Size Number of Bins x Rate = Fee 1 1 Yd 1 x $ 6.00 $ 6.00 1 2 Yd 1 x 6.00 6.00 49 3 Yd 111 x 6.00 666.00 5 4 Yd 5 x 6.00 30.00 - 5 Yd - x 6.00 - - 6 Yd - x 6.00 - _ $ 708.00 3. Roll -Off Service Fees Number of Customers. Container size Number of Bins x Rate = Fee - 10 Yard - x $40.00 $ - - 20 Yard - x $40.00 - - 30 Yard - x $40.00 - 1 40 Yard 1 x $40.00 40.00 - 50 Yard - x $40.00 - - Compactor - x $40.00 - _ $ 40.00 GRAND TOTAL = $ 838.00 1, THE UNDERSIGNED, an authorized officer of the above-named company, declare under penalty of perjury that this report represents a true and accurate count of services provided by said company duringthe reporting period as indicated. Signature: Date: January 29, 2001 Printed Name City of Diamond Bar, Department of Public Works Attn: David Liu, Director of Public Works 21825 E. Copley Drive Diamond Bar, CA 91765-4177 I, THE UNDERSIGNED, an authorized officer of the above-named company, declare under penalty of perjury that this report represents a true and accurate count of services provided by said company duringthe reporting period as indicated. Signature: Date: January 29, 2001 Printed Name City of Diamond Bar, Department of Public Works Attn: David Liu, Director of Public Works 21825 E. Copley Drive Diamond Bar, CA 91765-4177 CITY OF DIAMOND BAR AB939 Fee Quarterly Non -Residential Sector Reporting/Remittance Form Prepared by Valley Vista Services, Inc. QUARTERLY AB 939 FEE FOR THE PERIOD FROM November 1, 2000 TO November 30, 2000 Name of Hauler/Company: Valley Vista Services, Inc. Contact Person: David M. Perez Title: Manager Company Address: Post Office Box 3405 City, State, and Zip Coc City of Industry, CA 91744 Telephone No: (800) 442-6454 1. Multi -Family Residential Bin Service Fees Number of Customers. Bin Size Number of Bins x Rate = Fee - 1 Yd - x $ 6.00 $ - - 2 Yd - x 6.00 - 9 3 Yd 9 x 6.00 54.00 1 4 Yd 1 x 6.00 6.00 - 5 Yd - x 6.00 - - 6 Yd - x 6.00 - _ $ 60.00 2. Commercial/Industrial Bin Service Fees Number of Customers. Bin Size Number of Bins x Rate = Fee 1 1 Yd 1 x $ 6.00 $ 6.00 1 2 Yd 1 x 6.00 6.00 51 3 Yd 122 x 6.00 732.00 6 4 Yd 6 x 6.00 36.00 - 5 Yd - x 6.00 - 1 6 Yd 1 x 6.00 6.00 = $786.00 3. Roll -Off Service Fees Number of Customers. Container size Number of Bins x Rate = Fee - 10 Yard - x $40.00 $ - - 20 Yard - x $40.00 - - 30 Yard - x $40.00 - 1 40 Yard 1 x $40.00 40.00 - 50 Yard - x $40.00 - - Compactor - x $40.00 - _ $ 40.00 GRAND TOTAL = $ 886.00 I, THE UNDERSIGNED, an authorized officer of the above-named company, declare under penalty of perjury that this report represents a true and accurate count of services provided by said company duringthe reporting period as indicated. Signature: Date: January 29, 2001 Printed Name City of Diamond Bar, Department of Public Works Attn: David Liu, Director of Public Works 21825 E. Copley Drive Diamond Bar, CA 91765-4177 3. Roll -Off Service Fees Number of Customers. Container size Number of Bins x Rate = Fee 10 Yard - x $40.00 $ 20 Yard - x $40.00 - 30 Yard - x $40.00 - 1 40 Yard 1 x $40.00 40.00 - 50 Yard - x $40.00 - - Compactor - x $40.00 - _ $ 40.00 GRAND TOTAL = $ 826.00 1, THE UNDERSIGNED, an authorized officer of the above-named company, declare under penalty of perjury that this report represents a true and accurate count of services provided by said company duringthe reporting period as indicated. Signature: Date: January 29, 2001 Printed Name City of Diamond Bar, Department of Public Works Attn: David Liu, Director of Public Works 21825 E. Copley Drive Diamond Bar, CA 91765-4177 CITY OF DIAMOND BAR AB939 Fee Monthly Non -Residential Sector Reporting/Remittance Form Prepared by Valley Vista Services, Inc. QUARTERLY AB 939 FEE FOR THE PERIOD FROM December 1, 2000 TO December 31, 2000 Name of Hauler/Company: Valley Vista Services, Inc. Contact Person: David M Perez Title: Manager Company Address: Post Office Box 3405 City, State, and Zip Code: City of Industry, CA 91744 Telephone No: (800) 442-6454 1 Multi -Family Residential Bin Service Fees Number of Customers. Bin Size Number of Bins x Rate = Fee - 1 Yd - x $ 6.00 $ - - 2 Yd - x 6.00 - 6 3 Yd 12 x 6.00 72.00 1 4 Yd 1 x 6.00 6.00 - 5 Yd - x 6.00 - - 6 Yd - x 6.00 - _ $ 78.00 2. Commercial/industrial Bin Service Fees Number of Customers. Bin Size Number of Bins x Rate = Fee 1 1 Yd 1 x $ 6.00 $ 6.00 1 2 Yd 1 x 6.00 6.00 51 3 Yd 110 x 6.00 660.00 6 4 Yd 6 x 6.00 36.00 - 5 Yd - x 6.00 - - 6 Yd - x 6.00 - _ $ 708.00 3. Roll -Off Service Fees Number of Customers. Container size Number of Bins x Rate = Fee 10 Yard - x $40.00 $ 20 Yard - x $40.00 - 30 Yard - x $40.00 - 1 40 Yard 1 x $40.00 40.00 - 50 Yard - x $40.00 - - Compactor - x $40.00 - _ $ 40.00 GRAND TOTAL = $ 826.00 1, THE UNDERSIGNED, an authorized officer of the above-named company, declare under penalty of perjury that this report represents a true and accurate count of services provided by said company duringthe reporting period as indicated. Signature: Date: January 29, 2001 Printed Name City of Diamond Bar, Department of Public Works Attn: David Liu, Director of Public Works 21825 E. Copley Drive Diamond Bar, CA 91765-4177 LIST OF DIAMOND BAR CUSTOMERS THAT HULLS ENVIRONMENTAL GAVE SALES TO CONTACT FOR RECYCLING SERVICE JULY 9, 2001 TO: LEE SEGURA FROM: DEREK ROJAS THESE ARE THE COMMENTS AND RESULTS THAT JUAN NUNEZ WAS ABLE TO GET FROM THESE CUSTOMERS. BYO CENTS, W/ WM, ZETA GOTTLIEV, STILL TRYING TO MAKE CONTACT WITH HER BARCO MGMT. W/ VVS, STILL TRYING TO MAKE CONTACT WITH HER. THIS IS NOT A GOOD RECYCLE CANDIDATE SINCE THIS IS A SHOPPING CENTER WITH NOBODY TO MANAGE THE CONTAMINATION BUILDING INDUSTRIES, W/ WM, STILL TRYING TO MAKE CONTACT COUNTRY SUITES, STEPHANIE,W/ VVS, STILL TRYING TO MAKE CONTACT INSIGNIA PROPERTIES, JOHN,W/ W.M. NO ROOM FOR ADDITIONAL BINS PER JOHN ST.JUDE MEDICAL, LUZ CASTRO, W/ WM, LEFT SEVERAL MESSAGES FOR HER BUT NO CALL BACK WEINER SCHNITZEL, ALLEN, W/ WM, WITH START ON 7/11/01 WITH 1-3-2X FOR CARD BOARD $45.00 PER TON PAYBACK NO SVC. CHARGE. HE MAY HAVE TO CANCEL IF CORP. DOES NOT APPROVE BIN TO BE IN THE PARKING LOT. TRAMMELL CROW, MICHELLE CERVANTES, W/ WM, LEFT SEVERAL MESSAGES NO RETURN CALL I e Agenda Item No. 9.1.a & b Haulers' Annual Reports October 16, 2001 MEMORANDUM DIAMOND BAR TO: HONORABLE MAYOR & MEMBERS OF THE CITY COUNCIL FROM: LINDA C. LOWRY, CITY MANAGER VIA: DAVID G. LIU, DIRECTOR OF PUBLIC WORKS DATE: OCTOBER 16, 2001 RE: CUSTOMER SERVICE CONTRACT REQUIREMENTS FOR WASTE MANAGEMENT AND VALLEY VISTA SERVICES Please find attached copies of the customer service contract requirements for the residential hauler, Waste Management, and the commercial hauler, Valley Vista Services. Cc: James DeStefano, Deputy City Manager 9.1.a Waste Management Diamond Bar Integrated Waste Managernent Services Agreement A. General. Contractor shall strictly observe and protect the rights of privacy of service recipients. Information identifying individual service recipients, or the composition or contents of a service recipient's solid waste shall not be revealed to any person, governmental unit, private agency or company, unless required by law or upon authorization of the service recipient. This provision shall not be construed to preclude Contractor from preparing, participating in, or assisting in the preparation of solid waste characterization studies or waste stream analyses that may be required by AB 939. R. Mailing Lists. Contractor shall not market or distribute mailing lists with the names and addresses of service recipients. C. Privacy Rights Cumulative. The rights accorded service recipients pursuant to this SECTION shall be in addition to any other privacy rights accorded service recipients pursuant to federal or state law. SECTION 9. SERVICE EXCEPTIONS; HAZARDOUS WASTE NOTIFICATIONS. A. Refusal or Failure to Collect. When solid waste is not collected from any solid waste service recipient, Contractor shall notify its service recipient in writing, at the time collection is not made, through the use of a "tag" or otherwise, of the reasons why the collection was not made. B. Hazardous Waste Inspection and Reporting. Contractor reserves the right and has the duty under law to inspect solid waste put out for collection and to reject solid waste observed to be contaminated with household hazardous waste (HHW) and the right not to collect HHW put out with solid waste. Contractor shall notify all agencies with jurisdiction, if appropriate, including the California Department of Toxic Substances Control and Local Emergency Response Providers and the National Response Center of reportable quantities of HHW, found or observed in solid waste anywhere within the City. In addition to other required notifications, if Contractor observes any substances which it or its employees reasonably believe or suspect to contain HHW unlawfully disposed of or released on any City property, including storm drains, streets or other public rights of way, Contractor will immediately notify the City Manager or the City Manager's designee. C. Hazardous Waste Diversion Records. Contractor shall maintain records showing the types and quantities, if any, of HHW found in solid waste, which was inadvertently collected fro=CUSTOMER but diverted from landfilling. CTION A. Office Hours. Contractor has represented to City that Contractor will maintain an office with assigned personnel accessible by a local phone number. Contractor's office hours are to be from 7:00 a.m. to 6:00 p.m. on regular collection days. At Contractor's expense, its regular and emergency telephone numbers shall be listed in Diamond Bar -area telephone directories under both Contractor's name and the City's name. Contractor shall have the capability of responding to -10- Date of Printing: August 22, 2000 Diarnond Bar Integrated Waste Mamgcment Services Agreement service recipients in English, Spanish, Chinese dialects and other languages necessary for communication between Contractor and its service recipients. In addition, Contractor's personnel shall be thoroughly trained and versed in the specifics of the City's solid waste ordinance and Agreement provisions and amendments. B. Emergency Telephone Number. Contractor will maintain an emergency telephone number for use by City personnel ofily outside office hours identified in SECTION 10.A. above. Contractor shall have a representative, or an answering or call -forwarding service to contact such representative, available at the emergency telephone number during all hours other than office hours. - C. Service Complaints. City and Contractor agree that the protection of public health, safety and well-being require that service complaints be acted on promptly and that a record be maintained in order to permit City and Contractor to identify potential public health and safety problems. Accordingly, all service recipients' complaints shall be directed to Contractor. During office hours, Contractor shall maintain a complaint service and a telephone answering system. Contractor shall record all complaints, including date, time, complainant's name and address if the complainant is willing to give this information, and date and manner of resolution of complaint. Contractor shall maintain this information in a computerized daily Service Complaint Log. In the case of a complaint for a missed collection received on a collection day, Contractor shall make the collection not later than 5 p.m. if it has been notified by noon, or on the first collection day after the complaint is received, if the compliant was not received until after noon. Any such calls received via Contractor's answering service shall be recorded in the Service Complaint Log the following working day. This Service Complaint Log shall be available for review by City representatives during Contractor's office hours and be accessible to the City during business hours via modem. EContractor shall provide a copy of this Service Complaints -Loi on comRuter disc, in a format compatible with City's computer system, to the City with the ii Qj thly report D. Customer Service Standards. Customer care is among the most important aspects of the services to be required of the Contractor. Contractor shall perform customer service at a level that can be measured by the following two standards: The number of complaints in any one month period totaling no more than one percent (1%) of the number of residential customers served. In Diamond Bar, there are an estimated 15,272 SFRs, meaning that in any given month, there must not be more than 152 complaints. Any complaint level in excess of this measure will be considered a separate violation of the Agreement. 2. Sufficient telephone line capacity during normal office hours to assure that a minimum of 90% of all calls will be answered before the fourth h (4 t) ring. Contractor shall ensure that all incoming calls are answered courteously and promptly during the office hours stated above. Calls will be answered in less than an average of thirty (30) seconds, and thereafter will not be placed on hold longer than an average of one (1) minute before talking to a customer service representative of the Contractor. This -11- Date of Printing: August 22, 2000 Diamond Bar Integrated Waste Management Services Agreement standard must be measured quarte y, and the Contractor shall not exceed this standard or it will be considered a separate violation of the Agreement. In any 12 -month period, if the Contractor accumulates four or more separate customer service violations, it shall be deemed a material breach of the Agreement and shall subject Contractor to all remedies which are available to the City under the Agreement or otherwise, provided, that the City must follow the procedures for dispute resolution found in SECTION 20 of this Agreement before declaring any such material breach. SECTION 11. OWNERSHIP OF SOLID WASTE. Subject to Contractor's duties under SECTION 9 of this Agreement, ownership and the right to possession of solid waste, including green waste and recyclable materials, shall transfer directly from the service recipient to Contractor upon collection by Contractor. At no time shall the City obtain any right of ownership or possession of residential solid waste or hazardous waste placed for collection and nothing in this Agreement shall be construed as giving rise to any inference that City has any such rights. SECTION 12. MARKETING OF RECYCLABLE SOLID WASTE. Contractor agrees to market all marketable recyclable materials collected pursuant to this Agreement. Contractor is entitled to all revenues received by Contractor from the marketing of recyclable materials. SECTION 13. RATES AND BILLING. A. Rates. The rates for all solid waste collection, transportation, processing, recycling and disposal services (including temporary bins and roll off boxes, and containers for green waste and recyclable materials) are set forth in EXHIBIT "A" to this Agreement. B. Adjustment of Rates. Rates for all solid waste (including green waste and recyclable materials) services shall be adjusted as set forth in EXHIBIT "A" to this Agreement. C. Resolution of Disputes Regarding Rate Adjustments. Any dispute regarding the computation of a rate adjustment shall be decided by the City Manager, or referred by the City Manager to the City Council as provided in SECTION 20. A rate adjustment computation decision by the City Manager or the City Council may be appealed by Contractor in accordance with the procedures provided in SECTIONS 20 and 21. The rates in effect at the time a rate adjustment dispute is submitted to the City Council shall remain in effect pending resolution of that dispute. The effective date of a rate determined through the dispute resolution procedures provided in SECTIONS 20 and 21, shall be the next immediate billing cycle of the Contractor after the date of dispute resolution. D. Billing and Payment. Contractor shall bill all solid waste service recipients for solid waste services as indicated on EXHIBIT "A" and any other fees or charges, as determined by -12- Date of Panting: August 22.2000 9.1.b Valley Vista Diamond Bar Integrated Waste Management Senices Agreement assisting in the preparation of solid waste characterization studies or waste stream analyses that may be required by AB 939. B. Mailing Lists. Contractor shall not market or distribute mailing lists with the names and addresses of service recipients. C. Privacy Rights Cumulative. The rights accorded service recipients pursuant to this SECTION shall be in addition to any other privacy rights accorded service recipients pursuant to federal or state law. SECTION 9. SERVICE EXCEPTIONS; HAZARDOUS WASTE NOTIFICATIONS. A. Refusal or Failure to Collect. When solid waste is not collected from any solid waste service recipient, Contractor shall notify its service recipient in writing, at the time collection is not made, through the use of a "tag" or otherwise, of the reasons why the collection was not made. B. Hazardous Waste Inspection and Reporting. Contractor reserves the right and has the duty under law to inspect solid waste put out for collection and to reject solid waste observed to be contaminated with hazardous waste and the right not to collect hazardous waste put out with solid waste. Contractor shall notify all agencies with jurisdiction, if appropriate, including the California Department of Toxic Substances Control and Local Emergency Response Providers and the National Response Center of reportable quantities of hazardous waste, found or observed in solid waste anywhere within the City. In addition to other required notifications, if Contractor observes any substances which it or its employees reasonably believe or suspect to contain hazardous wastes unlawfully disposed of or released on any City property, including storm drains, streets or other public rights of way, Contractor shall immediately notify the City Manager or the City Manager's designee. C. Hazardous Waste Diversion Records. Contractor shall maintain records showing the types and quantities, if any, of hazardous waste found in solid waste, which was inadvertently collected from service recipients within the City, but diverted from landfilling. CTIO�10. �CUST�OME�RSERV"I� A. Office Hours. Contractor has represented to City that Contractor will maintain an office with assigned personnel accessible by a local phone number. Contractors office hours are to be from 7:00 a.m. to 6:00 p.m. on regular collection days. At Contractor's expense, its regular and emergency telephone numbers shall be listed in Diamond Bar -area telephone directories under both Contractor's name and the City's name. Contractor shall have the capability of responding to Service Recipients in English, Spanish, Chinese dialects and other Ianguages necessary for communication between Contractor and its service recipients. In addition, Contractor's personnel shall be thoroughly trained and versed in the specifics of the City's solid waste ordinance and Agreement provisions and amendments. -10- Date of Printing: August 16, 2000 Diamond Bar Integrated Waste Management services Agecrtnnt B. Emergency Telephone Number. Contractor will maintain an emergency telephone number for use by City personnel only outside office business hours. Contractor shall have a representative, or an answering or call -forwarding service to contact such representative, available at the emergency telephone number during all hours other than office hours. C. Service Complaints. City and Contractor agree that the protection of public health, safety and well-being require that service complaints be acted on promptly and that a record be maintained in order to permit City and Contractor to identify potential public health and safety problems. Accordingly, all solid waste service recipients' complaints shall be directed to Contractor. During office hours, Contractor shall maintain a complaint service and a telephone answering system. Contractor shall record all complaints, including date, time, complainant's name and address if the complainant is willing to give this information, and date and manner of resolution of complaint. Contractor shall maintain this information in a computerized daily Service Complaint Log. In the case of a complaint for a missed collection received on a collection day, Contractor shall make the collection not later than 5 p.m. if it has been notified by noon, or on the first collection day after the complaint is received, if the complaint was not received until after noon. Any such calls received via Contractor's answering service shall be recorded in the Service Complaint Log the following working day. This Service Complaint Log shall be available for review by City representatives during Contractor's office hours and be accessible to the City during business hours via modem. Contractor shall provide a copy of this Service Complaint Log on computer disc, in a format compatible with City's computer system, to the City with the monthly report. D. Customer Service Standards. Customer care is among the most important aspects of the services to be required of the Contractor. Contractor shall perform customer service at a level that can be measured by the following two standards: The number of complaints in any one month period totaling no more than two and one-half percent (2.5%) of the number of non-residential customers served. In Diamond Bar, there are an estimated 300 accounts, meaning that in any given month, there must not be more than eight (8) complaints. Any complaint level in excess of this measure will be considered a separate violation of the Agreement. 2. Sufficient telephone line capacity during normal office hours to assure that a minimum of 90% of all calls will be answered before the fourth (4 th) ring. Contractor shall ensure that all incoming calls are answered courteously and promptly during the office hours stated above. Calls will be answered in less than an average of thirty (30) seconds, and thereafter will not be placed on hold longer than an average of one (1) minute before talking to a customer service representative of the Contractor. This standard must be measured quarterly, and the Contractor shall not exceed this standard or it will be considered a separate violation of the Agreement. In any 12 -month period, if the Contractor exceeds this standard in four or more months, it shall be -11- Date of Printing: August 16, 20DO Diamond Bar Integrated Waste Management services Agreement deemed a material breach of the Agreement and shall subject Contractor to all remedies which are available to the City under the Agreement or otherwise, provided, that the City must follow the procedures for dispute resolution found in SECTION 20 of this Agreement before declaring any such material breach. SECTION 11. OWNERSHIP OF SOLID WASTE. Subject to Contractor's duties under SECTION 9 of this Agreement, ownership and the right to possession of solid waste, including green waste and recyclable materials, shall transfer directly from the service recipient to Contractor upon collection by Contractor. At no time shall the City obtain any right of ownership or possession of solid waste or hazardous waste placed for collection and nothing in this Agreement shall be construed as giving rise to any inference that City has any such rights or obligations. SECTION 12. MARKETING OFRECYCLABLE SOLID WASTE. Contractor agrees to market all marketable recyclable materials collected pursuant to this Agreement. Contractor is entitled to all revenues received by Contractor from the marketing of recyclable materials. SECTION 13. RATES AND BILLING. A. Rates. The rates for all solid waste (including green waste and recyclable materials) collection, transportation, processing, recycling and disposal services are set forth in EXHIBIT "A" to this Agreement. B. Adjustment of Rates. Rates for all solid waste (including green waste and recyclable materials) services shall be adjusted only as set forth in EXHIBIT "A" to this Agreement. C. Resolution of Disputes Regarding Rate Adjustments. Any dispute regarding the computation of a rate adjustment shall be decided by the City Manager, or referred by the City Manager to the City Council as provided in SECTION 20. A rate adjustment computation decision by the City Manager or the City Council may be appealed by Contractor in accordance with the procedures provided in SECTIONS 20 and 21. The rates in effect at the time a rate adjustment dispute is submitted to the City Council or to a Court shall remain in effect pending resolution of that dispute. The effective date of a rate determined through the dispute resolution procedures provided in SECTIONS 20 and 21, shall be the next immediate billing cycle of the Contractor after the date of dispute resolution. D. Billing and Payment. Contractor shall bill all solid waste service recipients for solid waste services as indicated on EXHIBIT "A" and any other fees or charges, as determined by Contractor. Billings may be made monthly, bimonthly or quarterly, as Contractor shall decide, for all service recipients. E. AB 939 Fee; Payment. Contractor shall pay City an AB 939 Fee for each month during which Contractor provides collection services pursuant to this Agreement. The AB 939 fee -12- Date of Printing: August 16. 2000 Y.. 00 Diamond Bar Household Hazardous Waste Collection Program Instructions t `_ o How To Prepare For Your HHW Collection Thank you for caring enough to properly dispose of your leftover household hazardous materials. You have taken an important step in helping to preserve the safety of your home and environment. As your community's contractor, Curbside Inc. will help guide you through the steps toward a safe and successful collection. If questions arise, please call us TOLL FREE at 800-HHW-PKUP (800-449-7587), Monday through Friday, 6:00 A.M. - 5:00 P.M. Leave a message after hours. FIRST, REMEMBER YOUR COLLECTION DATE. If you have forgotten it, please call us at 1-800-HHW-PKUP. REVIEW THE LIST OF ELIGIBLE MATERIALS FOUND ON THE INVENTORY SHEET. We are allowed to accept most household chemicals and hazardous waste materials but not all. Items which may be piaeed outside of the Kit (Place no other waste outside the,") Examples of toxic items that MVST. . be'piaced inside the Kit. Material: Amount: Poisons Elemental Mercury Used Oil/ Filters 5 gallons/ 5 filters Solvents Fungicides Antifreeze 5 gallons Oil-based paint Metal Polishes Auto Batteries 3 Aerosols Moth Balls Latex/Oil Based Paint 5 gallons Cleaners Creosote MATERIALS THAT WILL NOT BE COLLECTED: We will not collect needles, ammunition, explosives, asbestos, cylinders, tanks or any materials in unlabeled containers or in containers that leak . If you have questions about proper disposal methods for non -acceptable items please call the hotline (800-HHW-PKUP). Also call if you have commercial chemicals or hazardous materials in containers of more than five gallons. ABOUT THE HHW COLLECTION KIT: This kit is comprised of a molded plastic tote box with interlocking lids, plastic bag, bag ties, and labels to place on materials that are not already clearly labeled. HOW TO PACK THE KIT: 1.) Place the plastic bag into the box and spread it out. 2.) Check each container. If any do not have labels, use those provided. We cannot accept unknown materials. 3.) Place all labeled items into the bag. 4.) Using the inventory sheet, check off each item you placed into the bag. 5.) Gather excess plastic at the top of the bag and apply a cable tie to secure the bag. 6.) Push the top of the bag into the box. 7.) Leave the inventory sheet on top of the bag. 8.) Please place your $10.00 co -pay in envelope provided and set it on top of the bag. Make checks payable to Curbside Inc. 9.) Close the interlocking lids and secure with two cable ties supplied (one for each side of interlocking lid). WHEN AND WHERE TO PUT THE KIT ON COLLECTION DAY: 1.) Place the secured Kit near your entrance door, garage, or other area near your house away from the curb. Don't allow pets or children access to the container. Don't place this Kit near the curb or street. 2.) Put the Kit out for collection by 8:00 A.M. on your scheduled collection day. HELPFUL HINT: Often boxes become heavy when filled. Consider filling the box at the location from which it will be collected. Please ask our service representative for assistance, if needed. Important Safety Reminders: 1.) Never mix materials, this may cause an adverse chemical reaction. 2.) Keep materials in original containers if possible. 3.) Always seal containers to prevent leakage 4.) Label all items that are not already clearly labeled. City of Diamond Bar PsoR,s-1 21825 E, Copley DriveIw US. Poafage Paid Diamond Bar, CA 91765 Pom umber ParmN t�m6er 339 L_.__. AL D9) 396-5671 more details )UR HOUSEHOLD iAZARDOUS WASTE City of DWOOW:�-',Bar4W " Notice ROGRA� Important CURB OE CDLLECTION OF USED , . Household Hazardous Waste Collection (New & Imorovedll -up at home. OIL AND 01L FILTERS Call 1.800 -HI JP (WF, 5 am to 5 pm) to schedule spick your There is a $10 co -pay fee. As an alternative, call 1888 -CLEAN LA for the date 'NETWORK pF,ktISED 01L and location of a convenient and free HHW round up near you (you deliver to COLLEOR00ONTERS the LA County event). `HHW WASTE f 12' I MON `Used Motor Oil & Oil Filter Curbside Collection Call 909.599.1274, WF, 7 am • 6 pm, to schedule pick-up PROGRAM on your regular refuse day. Up to eight quarts per monthl *DOOR TO DOORHHW To report any problems or for more COLLECTION PROGRAM information on any of the programs, call (909) 3965671 "BUS)NESS TAKE, qK EFFORTS 'COUNTYHHW,ROUNDUPEVENTS OilR---w.-- tl S)t ,: vett Cigriiali to Ottain ipurEre �,}fidtl "HOUSEHOLOS RYDROPOFF PROt31tA191 4i1it4cyclhigKtaudDM" ; z Your 4iged HaueerldBatbrriee:i.rar�t1 QITt the Waste :h++trTorret •SHARPS iiOLLECTION . x �Aafkatment Board Door -to -Door Outreach Plan .� & Collection �- f Method Publish standard sized post card and mail to all residential units by November 1, 2001 Press release to local media Publish brochure for point ofsale displays at outlets and city facilities Mailer insert for hauler billing Cable presentation, if available and insert on City web site Post card will be standard size of 5" x 7„ Post card will be fill color and double - sided Post card will be mailed by postal route no liter than November 1, 2001 Press release will be prepared by Communications & Marketing staff Press release will be delivered to local media for publication during the first week of November 2001 Brochure & Point -of -Sale D, p, Brochure to be published to coincide with start up of IiHXNr service City will identify point-of-sale sites Brochure will be available at City Hall, other City facilities, and through POS displays at all retailers who sell products that can become HUM 1 Cit* ° will prepare insert reminding residents of service and requirements Waste Management will place insert into billing envelopes Billing insert will be mailed out about six months after start up of program City will work with Cable Service provider to develop short program on the HHNb' collection service Pronto will identify what is HH1N, how we can avoid purchasing toxic products, and how we can participate in HFILLprogram NNe can also place information on web site Door -to -Door Collection t. Residents call 1-3110- 4, It special assistance HHW-PKUPto ask required, residents can for collection date request at initial call 2. A kit is mailed i is s. Residents co -pay SIO UPS to resident using, credit card or s. Residents till kit and check lem c in drh cwac for e. For this fiscal Near. pick up on desirmatcd pick-ups etre limited to day first 600 callers Pesticides/Herbicides Pool chemicals Batteries (alt types) Drain openers, bleach, K cleansers, chemicals Automoth c fluids Paints x thinners Corrosh es Qye, acid] Oils and oil titters Fluorescent tubes Nail Polish Example of Kit Set Out Residents call same toll -tree number as for HHNA, collection Residents order a SHARPS kit Kit contains plastic bag, shipping form, tie, plastic gallon container. & postage paid mail I)ox Kit is mailed direeth to resident After SNARPs container is filled (150 — 130 needles), residents completes t2rrm, seals the container into the plastic bag, inserts container into postage paid nuiiling box, and then drops package into the mail Kit costs S38 each. City hill subsidize first 125 kits.