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HomeMy WebLinkAbout10/02/2001--11 --111.` IWII -JIIL6,elder,._---4_._—rl..,,,_,-L�,,,,-,—,_ _ ...n ---.,a- - - --- - Tuesday, October 2, 2001 6:00 p.m. — Closed Session, AQMD Room CC -8 6:30 p.m. — Regular Meeting Auditorium South Coast Air Quality Management District/The Government Center 21865 East Copley Drive Diamond Bar, CA 91765 Mayor Robert S. Huff Mayor Pro Tem Carol Herrera Council Member Eileen Ansari Council Member Wen Chang 'Council Member Debby O'Connor City Manager Linda C. Lowry City Attorney Michael Jenkins City Clerk Lynda Burgess Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 860-2489 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Have online access? City Council Agendas are now available on the City of Diamond Bar's web site at www,CityofDiamondBar.com Please refrain from smolvng, eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled paper and encourages you to do the same. — -�._ __„ DIAMOND BAR CITY COUNCIL RULES (ALSO APPLIES TO COIvMSSION AND CONMTTEE hdEETINGS) PUBLIC INPUT The meetings ofthe Diamond Har City Council are open to the public. A member oftbe public may address the Council on the subject of— or more agenda dam and/or other items ofinterest which are within the subject matter jurisdiction ofthe Diamond Bar City Council. A request to address the Council should be submitted in person to the City Clerk. As a general rule the opportunity for public comments will take place at the discretion ofthe Chair. However, in order to facilitate the meeting, persons who are interested parties for an item may be requested to give their presentation at the time tho item is called on the calendar. The Chair may limit the public input on any item crtlx: total amount of time, allocated for public testimony based on the number of people requesting to speak and the business ofthe Council. Individuals are requested to refrain from personal attacks towards Council Members or other citizens. Comments which are not conducive to a positive business meeting environment are viewed as attacks against the entire City Council and will not be tolerated.. Your cooperation is greatly . appreciated In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public comment err items previously considered by the Council. (Does not apply to Committee meetings.) In accordance with State Law (Brown Act), all matters to be acted on by the City Council must be posted at least 72 hours prior to the Council meeting. In case of emergency, or when a subject matter arises subsequent to the posting ofthe agenda, upon making certain findings the Council may act on an item that is not on the posted agenda. CONDUCT IN THE CITY COUNCIL CHAMBERS The Chair shall order removed from the Council Chambers any person who commits the following acts in respect to a regular or special meeting ofthe Diamond Sar City Council. A Disorderly behavior toward the Council or any member ofthe staffthereof; tending to interrupt the due and orderly course of said meeting. B. A breach ofthe peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting. C. Disobedience of any lawful order ofthe Chair, which shall include an order to be seated or to refrain from addressing the Board, and D. Any other unlawful interference with the due and orderly conduct of said meeting. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for the regular Diamond Bar City Council meetings are prepared by the City Clerk and are available 72 hours prior to the meeting. Agendas are available electronically and may be accessed by a personal computer through a phone modem. Every meeting ofthe City Council is recorded on cassette tapes and duplicate tapes arc available lir a nominal charge. ADA REQUIREMENTS A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area. Sign language interpreter services are also available by giving notice at least three business days in advance ofthe meeting. Please telephone (909) 860-2489 between 8 am. and 5 pm Monday through Friday. HELPFUL PHONE NUMBERS Copies of Agenda, Rules ofthe Council, Cassette Tapes of Meetings (909) 860-2489 Comp;nr; A.�=%s to Agaidas (909) 860-I.lNL ( ienonhl Inl;hmualion (9(N)) 860-2489 NOTE: ACTION MAY BE TAKEN ON ANY ITEM IDENTIFIED ON THE AGENDA. - - - -. n... -i.- .del lk it III I, 1111 117--1--19-_,:, 1—r,_.r_ .. ..._ __..17.....�r�i7i.y>�q�'.51��.rm"�.'o 11.1 I.. 1 —.—,—, _ . - I CORRECTED PAGE r THIS MEETING IS BEING .BROADCAST LIVE BY ADELPHIA FOR AIRING ON CHANNEL 17, AND BY REMAINING IN THE ROOM, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED. THIS MEETING WILL BE RE -BROADCAST ON THE SATURDAY FOLLOWING THE COUNCIL MEETING AT 9:00 A.M. ON CHANNEL 17. Next Resolution No. 2001 -57 Next Ordinance No. 02 (2001) 1. CLOSED SESSION: 6:00 P.M. — AQMD Room CC -8 CONFERENCE WITH LEGAL COUNCIL - Anticipated Litigation - Government Code Section (54956.9) 3 Cases 2. CALL TO ORDER: 6:30 p.m., October 2, 2001 PLEDGE OF ALLEGIANCE: Mayor INVOCATION: Dr. Robert Cassel, Northminister Presbyterian Church ROLL CALL: Council Members Ansari, Chang, O'Connor, Mayor Pro Tem Herrera, Mayor Huff APPROVAL OF AGENDA: Mayor 3A. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.A.1 Proclaiming October, 2001 as "Domestic Violence Awareness Month." 3.A.2 Proclaiming October, 21 — 27, 2001, as "Red Ribbon Week." I 3.A.3 Presentation of City Tile to John McKitrick for 20 years of service to the Heritage Park Community Council. 3.A.4 Presentation by John McKitrick of funds from Heritage Park Community Recreational Council. 3.A.5 Presentation by D.B. Community Foundation of $800 for purchase of one table tennis table. 3.A.6 Presentation to by Gary Milliman, League of California Cities — LA Division, regarding League services 3B. CITY MANAGER REPORTS AND RECOMMENDATIONS: I 4. 4.a PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to We OCTOBER 2, 2001 PAGE 2 directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five-minute maximum time limit when addressing the City Council. 4.b RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 PLANNING COMMISSION — October 9, 2001 — 7:00 p.m., AQMD/Government Center Auditorium, 21865 E. Copley Dr. 5.2 TRAFFIC AND TRANSPORTATION COMMISSION — October 11, 2001 — 7:00 p.m. AQMD/Government Center Hearing Board Room, 21865 E. Copley Dr. 5.3 CITY COUNCIL MEETING — October 16, 2001 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 E. Copley Dr. 5.4 CANDIDATE FORUM - October 30, 2001 — 6:30 to 10:00 p.m., AQMD/The Government Center, 21865 E. Copley Dr. 6. CONSENT CALENDAR: 6.1 CITY COUNCIL MINUTES: 6.1 .1 Study Session of September 18, 2001 — Approve as submitted. 6.1.2 Regular Meeting of September 18, 2001 — Approve as submitted. Requested by: City Clerk 6.2 TRAFFIC AND TRANSPORTATION COMMISSION MINUTES — Regular Meeting of August 9, 2001 — Receive and File. Requested by: Public Works Division 6.3 VOUCHER REGISTER — Approve Voucher Register dated October 2, 2001 in the amount of $683,756.53. Requested by: Finance Division 6.4 TREASURER'S STATEMENT — The Finance Division presents the OCTOBER 2, 2001 PAGE 3 Treasurer's Statement for August 2001. Recommended Action: It is recommended that the City Council approve the August, 2001 Treasurer's Statement Requested by: Finance Division 6.5 CLAIM FOR DAMAGES — Filed by Annie Kan, July 7, 2001. Recommended Action:, It is recommended that the City. Council deny the Claim and refer the matter for further action to the City's Risk Manager. Requested by: City Clerk 6.6 GRADING BOND EXONERATION - Exoneration of Cash Deposit in Lieu of Grading Bond in the amount of $3,870 for Lot 2 of Tract 47722 (1826 Diamond Knoll Lane, Country Estates). Recommended Action: It is recommended that the City Council approve the exoneration and direct the City Clerk to notify the owner and Wells Fargo Bank of this action. Requested by: Public Works 6.7 APPROVAL OF CONTRACT AMENDMENT WITH HUNSAKER & ASSOCIATES FOR THE COMMUNITY/SENIOR CENTER AT SUMMITRIDGE PARK IN AN AMOUNT OF $188,821 AND AUTHORIZE A CONTINGENCY AMOUNT OF $48,816 FOR PROJECT CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF $237,637. Recommended Action: It is recommended that the City Council approve the amendment and authorize the Mayor to execute the contract. Requested by: Public Works 7. PUBLIC HEARINGS: 7:00 p.m., or as soon thereafter as matters may be heard. 7.1 RESOLUTION NO. 2001 -XX: VACATING A PORTION OF HAWKWOOD ROAD WITHIN LOT 28 OF TRACT 47850 OF THE CRYSTAL RIDGE ESTATES. Continued from 8-21-01. Recommended Action: It is recommended that the City Council open the public hearing, receive public testimony, close the public hearing and adopt Resolution No. 2001 -XX. Requested by: Public Works Division nm-TTT- T 7 - - =- 9r. ..l,r.w l.„nr.1.1,lf� -- OCTOBER 2, 2001 PAGE 4 8. OLD BUSINESS: 8.1 APPROVAL OF RESIDENTIAL CENTERLINE STRIPING DETERMINATION POLICY Recommended Action: It is recommended that the City Council adopt the policy. Requested by: Public Works Division 9. NEW BUSINESS: 9.1 PROPOSED VETERAN'S DAY CELEBRATION (SUNDAY, NOVEMBER 11, 2001) — As a result of the events of September 11, 2001, members of the public have requested that the City schedule a celebration to honor the heroes of our country in a manner that brings the community together. Recommended Action: It is recommended that the City Council direct staff as appropriate. Requested by: Community Services Division 10. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: Items raised by individual Council Members are for Council discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. 11. ADJOURNMENT: y r1 VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: FROM: ADDRESS: ORGANIZATION: AGENDA #/SUBJECT: CITY CLERK - DATE: 10-02-01 PHONE: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. r Sigrkture /41,f VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: FROM: ADDRESS: ORGANIZATION: AGENDA #/SUBJECT: CITY CLERK C E DATE: PHONE: --7 I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect ,my name and address as written above. Signature WINGS wingg YWCA AY t..A San Gabriel Valley August 21, 2001 To the Mayor's Chief of Staff: This letter is to request a proclamation from your city to officially proclaim October, Domestic Violence Awareness Month. YWCA -WINGS believes that domestic violence is an increasing problem in all of our cities. We would like for your city to help us in recognizing this problem. WINGS will be sponsoring a Candle Light 4 gil? -Top-a-thon in October to celebrate women who have broken free from the chains of domestic violence and honor those women who have died in domestic violence relationships. We will be having the Candle Light Vigil on Tuesday, October 23, 2001 from 4 to 8 in the afternoon at Civic Park in Covina. Ifyou are interested in presenting the proclamation at that time please let me know as soon as possible. Otherwise, we can I make other arrangements. YWCA -WINGS believes that domestic violence crosses all socio-economic status, race, ethnicity, age, and sexual orientation. In the eyes of many, domestic violence has reached epidemic proportions. YWCA -WINGS believes that until we all realize that domestic violence is a problem in all of our cities and become knowledgeable about this problem it will continue. Please join us in the fight against domestic violence by signing a proclamation from your city. If you need to contact me for any reason, please call me at 626-915-5191x112. Thank you for your time. Toward a Violence Free Future, Diane Newman Community Outreach Coordinator Domestic Violence Services P.O. Box 1464 -West Covina- Califomia•91793 Helpline: (626)•9670658 Emergency Shelter -Office: (626)-858.5279 Fax: (626)-974.0629 Outreach & Education -Office: (626)-915.5191 Fax: (626)•858.5140 �, .. �"1'I"I'fIR"111P�IT. °I'�""�lT � �, . i� �, _, , u��n ,n- 1, _ ._ � � , • ,.��° �-� � � � � ��� �,",�,�m, .�- - �_ -- - Sample Proclamation Whereas, Home should be a place of warmth, unconditional love, tranquility, and security; however, for many Americans, home is tainted with violence and fear, and Whereas, According to a recent survey reported by the united Stated Department of justice, a woman is battered every 15 seconds, in this country, with three to four million American women battered every year; and Whereas, in California, on in every two women is battered; and Whereas, Violent relationships are found in every income category, ethnic background, racial group, educational level, and profession; and Whereas, In almost three quarters of reported spouse assault cases, the victim was divorce or separated at the time of the beating; one out of every three female homicide victims are killed by their husbands or boyfriends; and Whereas, Battering is the single major cause of injury to women in the country, and six thousand women die each year as a result of domestic violence; and Whereas, ' In 70 percent of the families where wife abuse occurs there also is physical abuse of the children, 25 to 45 percent of all women who are battered are battered during pregnancy, and Whereas, Between 30 and 50 percent of female high school students report having already experience teen dating violence; and Whereas, More than 80 percent of young men age 18-22 who are incarcerated for homicides are convicted of killing their mothers' batterer; and Whereas, A coalition of organizations has emerged to confront directly this crisis, law enforcement agencies, domestic violence hotlines, battered women and children's shelters, health care providers, churches, and the volunteers that serve those entities are helping the effort to end domestic violence; and Whereas, Shelters are the single most important lifeline in the community for victims of domestic violence, oftentimes being the primary factor between life and dearth for victims, and theses shelters also provide victims with the means to receive education and support; and Whereas, Shelter workers place their own lives at risk 24 -hours -per -day and give tirelessly, with minimal if any, financial compensation, and with little more in resources than their own commitment. Now, Therefore, 1, Name, Mayor of City, on behalf of the entire City Council, do hereby proclaim October 1998 as Domestic Violence Awareness Month In the City of and urge all citizens to become more aware of domestic violence and support those who are working towards its end. MINUTES OF THE CITY COUNCIL STUDY SESSION OF THE CITY OF DIAMOND BAR SEPTEMBER 18, 2001 STUDY SESSION: 5:38 p.m., CC -8 Present: Council Members Chang, O'Connor, MPT/Herrera, M/Huff. C/Ansari was excused. Also present were: Linda Lowry, City Manager; Michael Jenkins; City Attorney; James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David Liu, Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Todd Strojny, Sr. Administrative Assistant, Teresa Arevalo, Sr. Administrative Assistant and Lynda Burgess, City Clerk. Review of proposed building materials for the Senior/Community Center Project - Staff presentation by Gonzales/Goodale. Council viewed a sample palate of proposed stone and examples of proposed interior building materials. M/Huff expressed concern about the problem of keeping light carpeting clean in the banquet room area. He would prefer an organic pattern because it would tend to camouflage food stains. MPT/Herrera concurred. Lighter carpeting would tend to become soiled and stained with heavy foot traffic. M/Huff said that perhaps consideration should be given to a larger patterned carpet for the banquet room. C/Chang would like to see a larger piece of carpet sample. Calvin Abe spoke about the water feature and the possible use of high quality surface concrete and/or native stone around the perimeter of the building. MPT/Herrera believed the Council favored a water element; however, it will depend on how expensive it is to install and maintain. DCM/Doyle reported that staff is seeking input from various groups including the senior citizens group. When construction documents are complete, staff will seek Council's approval to go out to bid for the construction contract. ADJOURNMENT: There being no further business to conduct, M/Huff adjourned the Study Session at 6:30 p.m. LYNDA BURGESS, City Clerk ATTEST: Robert S. Huff, Mayor G, , MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BARS! SEPTEMBER 18, 2001 STUDY SESSION: 5:38 p.m., CC -8 Review of proposed building materials for the Senior/Community Center Project Present: Council members Chang, O'Connor, MPT/Herrera, M/Huff. C/Ansari was excused. Also present were: Linda Lowry, City Manager; Michael Jenkins; City Attorney; James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David Liu, Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Todd Strojny, Sr. Administrative Assistant, Teresa Arevalo, Sr. Administrative Assistant and Lynda Burgess, City Clerk. ADJOURNED STUDY SESSION: 6:30 p.m. 1. CLOSED SESSION: None 2. CALL TO ORDER: Mayor Huff called the meeting to order at 6:45 p.m. in the Auditorium of the South Coast Air Quality Management District/The Government Center, 21865 E. Copley Dr., Diamond Bar, CA. SPECIAL INVOCATIONS/OBSERVANCES: Pastor Mark Stevens, Church of Jesus Christ of Latter Day Saints; Dr. Ravi Sakr, Islamic Education Center; Rev. Mike Scheunemeyer, D.B. Congregational Church, Pastor Raul Reis, Calvary Chapel and Father Ikechukwu Ikeocha, St. Denis Catholic Church. MOMENT OF SILENCE PLEDGE OF ALLEGIANCE: C/O'Connor led the Pledge of Allegiance. "AMERICA THE BEAUTIFUL": Lead by Mary Hall ROLL CALL: Council Members Ansari, Chang, O'Connor, Mayor Pro Tem Herrera, Mayor Huff APPROVAL OF AGENDA: No changes 3A. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.A.1 Presented a Special Plaque to Carol Herrera, Outgoing President of Los Angeles County Division of the League of California Cities. Angie Valenzuela, representing Supervisor Don Knabe, also presented a plaque to C/Herrera. 3.A.2 Edison Rebate Check presented to the City by Rick Meza. — IFiir uio iii —1 _._i. .•...�..�.-....n..�-�r_v-rt....i-...-. i. i...�. .. -. . _ aww.H4 �..iI.IdWi+.al4.nrlil..il.wll.JlLa1�.�� � � i. _ _ SEPTEMBER 18, 2001 PAGE 2 3.A.3 Proclaimed October 1-5, 2001, as "Ride Share Week." BUSINESS OF THE MONTH: 3.A.4 Presented City Tile to South Coast Cabinets, Inc., Dante Senese, owner. 3B. CITY MANAGER REPORTS AND RECOMMENDATIONS: None. 4. 4.a PUBLIC COMMENTS: Martha Bruske felt positive about the Council's statements broadcast- on Channel 16 and 17 this week• but felt that the residents should have been included. She also wanted her name included as a donor to the September 11 tragedy. 4.b. RESPONSE TO PUBLIC COMMENT: None 5. SCHEDULE OF FUTURE EVENTS: 5.1 DIAMOND BAR COMMUNITY FOUNDATION — September 20, 2001 — 7:00 p.m., Room CC -8, SCAQMD/Government Center, 21865 E. Copley Dr. 5.2 DIAMOND BAR DAY AT THE LOS ANGELES COUNTY FAIR — September 21, 2001, 11:00 a.m. to 11:00 p.m. - Horse Race named in honor of the City of Diamond Bar, Post time 4:00 p.m. 5.3 PLANNING COMMISSION — September 25, 2001 — 7:00 p.m., SCAQMD/Government Center Auditorium, 21865 E. Copley Dr. 5.4 PUBLIC INFORMATION MEETING — September 26, 2001 — Street Improvement Project on Golden Springs Drive - 6:30 p.m., Golden Springs Elementary School, 245 S. Ballena Dr. 5.5 PARKS AND RECREATION COMMISSION — September 27, 2001 — 7:00 p.m., SCAQMD/Government Center Hearing Board Room, 21865 E. Copley Dr. 5.6 CITY COUNCIL MEETING — October 2, 2001 — 6:30 p.m., AQMD/ Government Center, 21865 E. Copley Dr. 5.7 STATE LANTERMAN COMMUNITY ADVISORY COMMITTEE — Date to be announced — 7:00 p.m., Research Conference Room, Lanterman Development Center, 3530 W. Pomona Blvd., Pomona 6. CONSENT CALENDAR: Moved by C/Chang, seconded by C/O'Connor to approve the Consent Calendar, with the exception of Item No. 6.7. Motion carried 5-0 by the following Roll Call vote: SEPTEMBER 18, 2001 PAGE 3 AYES: COUNCIL MEMBERS — Ansari, Chang, O'Connor, MPT/Herrera, M/Huff NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None 6.1 APPROVED CITY COUNCIL MINUTES: 6.1.1 Study Session of August 21, 2001 — As submitted. 6.1.2 Regular Meeting of August 21, 2001 — As submitted. 6.1.34 Study Session of September 4, 2001 — As submitted. 6.1.4 Regular Meeting of September 4, 2001 — As corrected. 6.2 RECEIVED AND FILED PLANNING COMMISSION MINUTES - Regular Meeting of July 24, 2001. 6.3 APPROVED VOUCHER REGISTER — dated September 18, 2001 in the amount of $517,753.63 (C/O'Connor abstained from approval of P.O. 11216 in the amount of $9.98 due to a potential conflict of interest relating to the Lanterman Forensic Expansion Project). 6.4 EXONERATED CASH DEPOSIT IN LIEU OF GRADING BOND IN THE AMOUNT OF $6,120 FOR LOT 21 OF TRACT 30577 (24002 FALCONS VIEW DRIVE, THE COUNTRY ESTATES) - and directed the City Clerk to notify the owner and Bank of America of this action. 6.5 AUTHORIZED EXTENSION OF CONTRACT WITH MANAGING TECHNOLOGY SOLUTIONS INTERNATIONAL, INC. (MTSI) FOR INFORMATION TECHNOLOGY SUPPORT SERVICES IN THE AMOUNT OF $10,000 - Authorized the City Manager to extend the existing contract with MTSI for Information Technology personnel for an additional two months of service. 6.6 BREA CANYON ROAD STREETSCAPE PROJECT: (a) ALLOCATED $75,680 FROM THE UNAPPROPRIATED PROPOSITION A FUND BALANCE TO INCREASE THE BREA CANYON ROAD PROJECT BUDGET BY $75,680; AWARDED THE BREA CANYON ROAD STREETSCAPE AND STREET IMPROVEMENTS PROJECT TO GRIFFITH COMPANY IN THE AMOUNT OF $2,158,246 AND AUTHORIZED A CONTINGENCY AMOUNT OF $105,000 FOR PROJECT CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF $2,263,246. (b) AWARDED INSPECTION SERVICES CONTRACT FOR THE BREA CANYON ROAD STREETSCAPE AND STREET IMPROVEMENTS PROJECT TO DEWAN, LUNDIN & ASSOCIATES IN THE AMOUNT OF $89,001 AND AUTHORIZED A CONTINGENCY AMOUNT OF $8,900 FOR PROJECT CHANGE ORDERS TO BE APPROVED BY SEPTEMBER 18, 2001 PAGE 4 THE CITY MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF $97,901. (c) ADOPTED RESOLUTION NO. 2001-53: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING PROGRAM SUPPLEMENT NO. M003 TO THE ADMINISTERING AGENCY -STATE AGREEMENT NO. 07-5455 FOR GRANT FUNDS FOR THE CONSTRUCTION OF THE BREA CANYON ROAD STREETSCAPE AND STREET IMPROVEMENTS PROJECT - and directed the City Clerk to forward the two signed originals of the Program Supplement..to the State Department of Transportation for final execution. 6.8 APPROVED AUTHORIZATION TO EXCEED THE CITY MANAGER'S PURCHASING AUTHORITY OF $15,000 FOR TEMPORARY CLERICAL SERVICES THROUGH APPLE ONE OR REMEDY TEMP OR OTHER TEMPORARY EMPLOYMENT AGENCIES NOT TO EXCEED TOTAL EXPENDITURES IN THE AMOUNT OF $74,000. 6.9 ADOPTED RESOLUTION NOS. 2001-54, 2001-55 AND 2001-56 TO AUTHORIZE AND APPROVE SELF-INSURANCE OF WORKERS' COMPENSATION FOR ITS EMPLOYEES AND VOLUNTEERS THROUGH THE SELF-INSURANCE AND LOSS POOLING PROGRAM OF THE CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (CJPIA) MATTERS WITHDRAWN FROM CONSENT CALENDAR: 6.7 APPROVAL OF A BUDGET APPROPRIATION OF $50,000 TO IMPLEMENT A HOUSEHOLD HAZARDOUS WASTE COLLECTION AND RECYCLING SERVICE, TO BE MADE AVAILABLE TO ALL RESIDENTIAL UNITS BEGINNING NOVEMBER 1, 2001, FROM THE UNAPPROPRIATED INTEGRATED WASTE MANAGEMENT FUND BALANCE. CA/Jenkins explained the contract and the City's involvement to approve the City's subsidy to assist the residents with curbside hazardous waste so that they do not have to transport their waste to another site. C/Ansari asked where residents could discard computers and television sets. J. Michael Huls explained that an electronics project is embodied within the household hazardous waste program. D.B. has unsuccessfully attempted to obtain funding from the electronic industries alliance. Other options are being explored. Moved by MPT/Herrera, seconded by C/Ansari to approve an appropriation of $50,000 to enhance the household hazardous waste collection program beginning November 1, 2001. Motion carried unanimously by the following Roll Call vote: SEPTEMBER 18, 2001 PAGE 5 AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 7. PUBLIC HEARINGS: None 8. OLD BUSINESS: 8.1 APPROVAL OF THE NEW DESIGN FOR BUS SHELTERS, BUS BENCHES AND TRASH CONTAINERS FOR THE CITY'S BUS STOPS — Presentation by CSD/Rose. CSD/Rose responded to C/O'Connor that if necessary, additional trash containers can be located at specific bus stops. Moved by C/Ansari, seconded by C/Chang to approve the design elements as presented. Motion carried 5-0 by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None CSD/Rose stated that construction of the new improved bus stops should take place within 90 days of approval. 9. NEW BUSINESS: 9.1 APPROVAL OF A CITY -OPERATED TABLE TENNIS PROGRAM AT HERITAGE PARK COMMUNITY CENTER AT A COST OF $6,713. — CSD/Rose presented staff's report. C/O'Connor reported that at its last meeting, the D.B. Community Foundation approved an expenditure of $800 to be used for the purchase, of a table tennis table. Will the $800 be given to the City or will the money be used to purchase a 4th table? CSD/Rose indicated that the D.B.C.F.'s donation would supplement the City's funding. Martha Bruske asked if there is a curfew in the City and if so, should it not be 10.00 p.m. Isn't Heritage Park in a residential area and will the use disrupt the surrounding residents. Has staff considered using the top floor at the YMCA. Simon Cohen and Caesar Wu supported approval of the table tennis program. Mr. Cohen explained that table tennis is an Olympic sport and it is i�l�'�'�'ll"�'vw<.� ,..�i, ,r ,...�, ,.,..-_j'�-------°---°,"1�F_"7`rr...r..q•-m..,�.,,„vrwiMw^ua�n..rd .---�--_. __., ... _ - ., _ A a f SEPTEMBER 18, 2001 PAGE 6 the number two ranked sport in the world behind soccer. Mr. Wu responded to C/O'Connor that it is nearly impossible to play table tennis on a carpeted floor. C/Ansari said the program should require that the doors of the community center be kept closed during play. Moved by C/O'Connor, seconded by C/Chang to approve the Parks & Recreation Commission's-, recommendation to operate a Table Tennis Program as proposed. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 10. COUNCIL SUB -COMMITTEE REPORTS /COUNCIL MEMBER COMMENTS: None offered due to the unique circumstances of September 11, 2001. M/Huff read a statement written by staff and issued on behalf of the residents of the City offering sincere condolences to the families and friends who were so horribly harmed by the tragic events of September 11, 2001. 11. ADJOURNMENT: There being no further business to conduct, M/Huff adjourned the meeting at 8:36 p.m. in memory of the victims of the World Trade Center, Pentagon and Pennsylvania tragedies on September 11, 2001. ATTEST: Robert S. Huff, Mayor LYNDA BURGESS, City Clerk 6,.,r,,,._a,4 ,2— CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION AUGUST 9, 2001 CALL TO ORDER: Chair Virginkar called the meeting to order at 7:05 p.m. in the South Coast Air Quality Management District Hearing Board Room, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Commissioner Kung. ROLL CALL: Commissioners: Chair Arun Virginkar, Vice Chair Jack Istik, and Commissioners Joseph Kung, Joyce Leonard and Roland Morris. Also Present were: David Liu, Director of Public Works; Kirk Phillips, Associate Engineer; John llasin, Assistant Engineer and Sharon Gomez, Administrative Assistant. II. APPROVAL OF MINUTES A. Minutes of July 12, 2001. C/Leonard moved, C/Morris seconded, to approve the July 12, 2001 meeting minutes as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: NOES: ` COMMISSIONERS: ABSENT: COMMISSIONERS: III COMMISSION COMMENTS: Kung, Leonard, Morris, VC/Istik, Chair/Virginkar None None None Offered. IV PUBLIC COMMENTS: None Offered. V CONSENT CALENDAR: None VI OLD BUSINESS: A. Portable Speed Humps. DPW/Liu presented staff's report. He also stated, staff received a letter from the Diamond Point Homeowner's Association signed by Chery Cooper, indicating the association's support for consideration of installation of speed humps. Staff recommendsthat the Traffic and Transportation Commission review and discuss the criteria in the draft policy for portable speed humps and concur with staff to install - - — , - -. _, AUGUST 9, 2001 PAGE 2 T&T COMMISSION temporary, portable speed humps for sixty (60) days in the Navajo Spring/Decorah area as a pilot study/project. Furthermore, it is requested that the Traffic and Transportation Commission review and discuss the results of the pilot study/project after the end of the sixty (60) day period. Ray Hallenbeck, 208 Navajo Spring Road, informed the Commission that the street in front of his house is flat and he does not foresee any problem with placing a temporary speed hump at that location if it is properly marked. He sees a big problem with placing the speed humps in accordance with staff's recommendation because they would be located at the end of the street which would serve no purpose. He believes staff is opposed to speed humps and as a result are non-responsive to the residents. The residents call the Sheriff's Department at least 15 times a month to report speeding vehicles. He said that the last time he spoke with the Sheriff's Department he was told that they have more important streets in Diamond Bar to patrol. DPW Liu responded to Mr. Hallenbeck that staff wants to work with the residents to resolve the speeding problem. He again cautioned the Commission that speed humps not be placed at horizontal curves and be in accordance with traffic engineering criteria., He said he is not aware of any city waiving the horizontal and vertical curve requirement. VC/Istik remarked that to place a speed hump where there is no sight visibility or distance where vehicles are parked at the curb might cause approaching vehicles to be thrown off -course. With sight distance on a straight course, drivers have an opportunity to slow down in advance of reaching the speed hump. In the long run, speed humps on Navajo Spring may cause drivers to take another route. Mr. Hallenbeck responded to C/Kung that he would recommend speed humps be placed at about 23603 Decorah and between 210 and 215 Navajo Spring. C/Morris pointed out the importance of adequate site visibility and the need to place speed humps in accordance with engineering criteria on flat surfaces. He also pointed out that the traffic problems are enhanced on Navajo Spring because the street is too narrow. VC/Istik asked Mr. Hallenbeck what he thought about placing a speed hump in front of 23615 Decorah with signs indicating "speed humps ahead - slow down" so that vehicles would have to traverse a speed hump prior to reaching the curve. Mr. Hallenbeck said he would prefer to have a speed hump placed in front of 23511 and 23512 Decorah. Randy Siegel, 209 Navajo Spring Road, said that the problem with speeding vehicles is primarily at the curve and upper portion of the street. The problem does not exist so much on the lower end of the street. He agrees that speed humps would do more - ,x TvHF1Jmr"7,, --7 -r i I I m II ii I u I -- - � -w.,„„.1,14u,!Ail I � „4�ilii..__.,e..., 1 N ...,,,-_4.l..,...,...,.--- AUGUST 9, 2001 PAGE 3 good on Decorah prior to the downhill curve. T&T COMMISSION Commission discussion ensued. Following discussion, VC/Istik moved, C/Leonard seconded, requesting staff to work with residents to obtain a petition with approval of 67 percent of area residents in concurrence with the draft policy, in support of installation of two speed humps before and after the curve AYES: COMMISSIONERS: Kung, Leonard, Morris, VC/Istik NOES: COMMISSIONERS: Chair/Virginkar ABSENT: COMMISSIONERS: None. VII NEW BUSINESS: None VIII STATUS OF PREVIOUS ACTIONS ITEMS: DPW/Liu reported on the July 31, 2001, the City Council and Traffic and Transportation joint meeting/tour, the purpose of which was to visit the issue of existing types of centerline striping for residential streets. On August 7, 2001, the Council approved the construction contract for the Golden Springs Drive lStreet Improvement Project between Torito Lane and Temple Avenue. The project is slated to commence after the Labor Day weekend. IX ITEMS FROM COMMISSIONERS: Chair/Virginkar suggested the Commission come up with a citywide safety slogan. X ITEMS FROM STAFF: A. Monthly Traffic Enforcement Update: July 2001 - Continued to September 13 Meeting. B. Second Quarter Traffic Statistics - Continued to September 13 meeting. XI INFORMATIONAL ITEMS: DPW Liu reported on the status of the following items: A. Country View Il On -Street Parking Request. Staff will advise the management company that the City's policy is to not allow on - street parking. B. Caltrans District 7, San Gabriel Valley Area Projects. C. Future Agenda Items. D. Future Agenda Items - as listed. - ryi"P � 11 11 "A'T'E ' � _ _ AUGUST 9, 2001 PAGE 4 T&T COMMISSION XII SCHEDULE OF FUTURE CITY EVENTS: As agendized. ADJOURNMENT: Upon motion by VC/Istik, duly seconded and there being no further business to come before the Traffic and Transportation Commission, Chair/Virginkar adjourned the meeting at 9:02 p.m. Respectfully, /s/ David G. Liu David G. Liu Secretary Attest; /s/ Arun Virqinkar Chairman Arun Virginkar — .—II--.1,—III ,,..,.,.�—�,1-1.1., „v"1 ,. � ��� ,����11.. 1111,— ��- — r---_ —��r,—�z,��-�-- Ir�T�_.`7_I, �I Il�sl d CITY OF DIAMOND BAR INTEROFFICE MEMORANDUM TO: Mayor Huff and City Councilmember O'Connor FROM: Linda G. Magnuson, Finance Director \ SUBJECT: Voucher Register, October 2, 2001 DATE: September 26, 2001 Attached is the Voucher Register dated October 2, 2001. As requested, the Finance Department is submitting the voucher register for the Finance Committee's review and approval prior to its entry on the Consent Calendar. The checks will be produced after any recommendations and the final approval is received. Please review and sign the attached. - ----- - . - - Rufl, UirLO- 09/27/01 Time: 08: 15:30 CITY OF DIAMOND BAR VOUCHER REGISTER APPROVAL The attached listing of vouchers dated OCTOBER 02, 2001 have been reviewed, approved, and recommended for payment. Payments are hereby allowed from the following funds in these amounts FUND DESCRIPTION PREPAID VOUCHERS TOTAL 001 GENERAL FUNO 98,325.87 437,391.27 535,717.14 Oil COM ORGANI17ATI8N SUPPORT .00 500.00 500.00 1.1.2 PROF' A - TRANSIT FUND .00 96,380.93 96,380.93 z15 INTEGRATED WASTE MGT FUND 3,8O9.50 .00 3,809.50 1i8 AIR QLTY IMPR FD (AB2766) .00 95.42 95.42 125 COM DEV BLK GRANT FUND .00 6,279.80 6,279.80 126 CITIZENS OPT -PUBLIC SF -TY .00 1,318.08 1,318.08 138 LLAD #38 FUND .00 1,765.88 1,765.8� 141 LLAD #41 FUND .O0 � 85.00 85.00 250 CAPITAL lMPROV/PROJ FUND .0O 37,804.78 37,804.78 REPORT FOR ALL FUNDS 102,135.37 581,;621.16 683,756.53 APPROVED BY: Finance Tuirec.tor ` - ' \ Linda C^ Lowry,City Manager ' /�Robe t 9. � 11 ef LMayor Deborah I.C. O'Connor Councilmember CITY OF DIAMOND BAR RUN DATE: 09%17/2001 08:14:09 VOUCHER REGISTER PAGE: 2 EUE THRU: 10/02/2001 „ PREPAID FUND/SECT-ACCT-PRDJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK; A AMAZING PEST WITROL COMPANY OCd5340-42210-- 14073 PROF SVCS-PANTERF PARS. 150.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 150.00 i TOTAL DUE VENDOR 150.00 ADELPHIA 0014010-42130-- 0292800-91110 CABLE/MDDEM SVC -HER; RERA 19.95 -- 7014010-42130-- 0292810-9/10 CABLE/MODEM SVC -HUFF 39.90 TOTAL PREPAIDS .00 TDTAL'VOUCHERS 59.35 TOTAL DUE VENDOR 59.85 AJAX SIGN GRAPHICS INC 0014090-41200-- 11372 9618 GEN GOV-ENGRAVINS SVCS 43.99 TOTAL PREPAIDS .00 TOTAL VOUCHERS 48.99 TOTAL DUE VENDOR 43.99 BRADY ALLAN 001-34780-- 44655 RECREATION REFUND 44.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 44.00 TOTAL DUE VENDOR 44.00 AMERICAN PLANNING ASSOCIATION 0015210-42315-- 114721 MEMBRSHP DUES -12/01-11/02 246.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 246.00 TOTAL DUE VENDOR 246.011 DIANA ANDRY 001-34720-- 44453 RECREATION REFUND 36.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 36.00 TOTAL DUE VENDOR 36.00 PATTY ANIS 0015350-44100-- 062301 PtR COMM MTG-3/23/Ol 45.00 TOTAL PREPAIDS .00 TOTAL.VOUCHERS 45.00 TOTAL DUE VENDOR 45.00 AOC ACCOUNTANTS OVERLOAD 0014050-44000-- 11329 165545 TEMP SVCS-W/E 9/2/01 714.00 TOTAL PRFPAIDS .00 TOTAL VOUCHERS 714.00 TOTAL DUE VENDOR 714.00 APPLEONE EMPLOYMENT SERVICES 0014040-44000-- 11272 CA -40808-89 TEMP SACS -9/1/01 519.60 0014040-44000-- 11272 CA -4024295 TEMP SVCS -9/8/01 425.43 TOTAL PP.EPAIDS .00 TOTAL VOUCHERS 945.03 TOTAL DUE VENDOR 945.03 CITY OF DIAMOND BAR RUN LATE: 09/2712001 08:14:09 VOUCHER REGISTER PAGE: 3 DUE-THRU. 10/02/2001 PREPAID FUND/SECT-ACCT-PRDdECT-ACCT PO INVOICE DESCRIPTION AMOUNT DATE CHECK HUIMIN CHANE 001-34760-- 44764 RECREATION REFUND 85.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 85.00 TOTAL DUE VENDOR 85.00 CITAS CORPORATION 0015310-41200-- 11270 1504239=6 UNFRM HATS -MAIN' STAFF 56.80 0015310-42130-- 11270 150425925 UNFRM RNTL-W/E 9/10 22.62 _ 00,15310-4`130-- 11270 150427869 UNFRM RNTL-W/E 9/17 22.62 TOTAL PREPAIDS ,(K) TOTAL VOUCHERS 102.04 TOTAL DUE VENDOR 102.04 CM SCHOOL SUPPLY 00'5:25-0-41200-- 2630882 SUPPLIES -TINT TOTS 191.07 TOTAL_ PREPAYS .00 TOTAL VOUCHERS 191.07 TOTAL DUE VENDOR 191.07 COMMERCE CITY MAINTENANCE COMPANY 0015340-42"10-- 75192 PROF SVCS-PANTERA PARK: 75.00 0015340-42:10-- 75192 PROF SVCS-SYC CYN PARI; 90.00 0015340-42210-- 75192 PROF SVCS -HERITAGE PAF. 75.00 TOTAL PREPAIDS .00 T=OTAL VOUCHERS 240.00 TOTAL DUE VENDOR 240.00 CORPORATE ?BUSINESS INTERIORS 0015314-4F.25"-- 10999 12318 CHAIR CART-HRTG COMM CTR 799.20 TOTAL PREPAIDS .00 TOTAL VOUCHERS 799.20 TOTAL DUE VENDOR 799.10 D?:U ENGINEERIN i 0015220-4520'-- 2001DB-10 lLDG & SFTY SVC -8/20-9/14 37,238.60 001-13020-- 10624 PLN CK -FPL 2000-43 90.00 001-23010-- '0954 PLN CK -FPL 2001-04 90.00 001-23010-- 11'".3 PLN CK -FPL 2001-26 90.00 001-23010-- 11010 PLN CK -FPL 2001-15 90.00 001-23010-- 11312 F'LN CY-FPL 2001-23 90.00 001-23010-- 1131.E PLN CK -FLP ' 11- 3 90.002 001-23010-- 10431 PLN CK -FPL 2000-r- 90.00 001-23010-- 11356 PLN CK -FPL 2001-24 90.00 001-23010-- 11100 PLN CK FPL 2001-19 90.00 001-2.3010-- 11103 -PLN CK -FPL '2001-11 90.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 89,138.60 TOTAL DUE VENDOR 38,138.60 CITY OF DIAMOND BAR RUN DATE: 09/2712001 08:14:10 VOUCHER REGISTER PAGE: 5 DUE THRU: 10/0212001 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK DIAMOND BAR,IWALNUT YMCA 0114010-42355-- 1012011 BREAYFAST/GOLF TOURNEY 500.00 1255215-4235;-- 11823 090501 YMCA DAY CAMP -AUG 01 6,167.40 TOTAL PREPAID ,00 TOTAL VOUCHERS 6,667.50 TOTAL DUE VENDOR 6,667.50 DIVERSIFIED PARATRANSIT INC 1125553-4.`'_+529-- 11412 041001 DIAMOND RIDE -JULY 16/31 17,038.99 1125553-45529-- 11412 482101 DIAMOND RIDE-ADJ 12/00 27.50 1125553-45529-- 11412 082101 DIAMOND RIDE-ADJ 10/00 38.50 1125553-45524-- 11412 090501 DIAMOND RIDE -AUG 1-15 16,255.14 1125573-45.529-- 11412 082101 DIAMOND RIDE -JULY 1-15 14,522.53 TOTAL PREPAIDS .00 TOTAL VOUCHERS 47,427.66 TOTAL DUE VENDOR 47,427.66 DMC DESIGN GROUP INC 250`310-4!415-10948-4fA15 10813 2001-89 PROF.SVCS-PETERSON PARK. 360.00 TOTAL PREPAID TOTAL,VOUCHERS 360.00 TOTAL,DUE VENDOR 360.00 DWID DOYLE - 0014030-42:20-- 91801 ICMA CONT -PER DIEM 174.00 10/02/2001 50941 TOTAL PREPAIDS 174.00 TOTAL 'VOUCHERS .00 TOTAL DUE VENDOR 174.00 RITA DURAL 001-34760-- 44787 RECREATION REFUND 130.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 130.00 TOTAL DUE VENDOR 130.00 DUR? !AM SCHOOL SERV I CES 1125360-45310-- 11171 211765 YOUTH DAY CAMP EXCURSIONS 4,414.29 TOTAL PREPAID .00 TOTAL VOUCHERS 4,414.29 TOTAL DUE VENDOR 4,414.24 EDUCATION TO GO, INC 0015.350-45�tI;-- 11251 2001-1 546 CONTRACT CLASS -SUMMER 78.00 TOTAL FREPAIDS .00 TOTAL VOUCHERS 78.00 TOTAL DUE VENDOR 78.00 AllA ELATTAR 001-34720-- 44471 '', RECREATION REFUND 18.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 18.00 - - - - I -, n--a--mn•= nuiramoaiuMiu•i TOTAL DUE VENDOR aruwralnnww_.i.. ,i ,.,r_ �rn::r 18.00 .............. ... ......... CITY OF DIAMOND BAR RUN BATE: 09/2712001 08:14:09 VOUCHER RESISTER PAGE: 7 DUE THRU: 10/02/2001 PREPAID FUND/SECT—ACCT—Pp -ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK GONIALEt/GOODALE ARCHITECTS 25:55215-46424-13899-46420 A10666 11131 ARCHTCTRL SVC—C/SVCS CNTR 303.58 2505215-46420-13899-46420 AI0V,,�66 11106 ARCHTCTRL SVC—C/SVCS 04TR 1,104.00 2505215-46420-13899-46420 A10666 11105 ARCHTCTRL SVC—C/SVCS CNTR 7,230.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 3,637.58 TOTAL DUE VENDOR 8,637.58 GRAPHICS UNITED 0014095-42110-- 11328 8544 PRINTING SVCS DB COMM NEW 1,793.50 TOTAL PREPAIDS .00 TG's AL VOUCHERS 1,7:8.50 TOTAL DIS VENDOR 1,798.50 JESSICA HALL 0015350-45300-- 11263 CS-CONTRACT CLASS-FALL 504.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 504.00 TOTAL DUE VENDOR 504.00 HALLMARK PROMOTIONS lX. 0014095-41400-- 11111 86212 SUPPLIES—BOOKMARKS 290.11 001-20710-- 86,412 USE TAX—BOOKMARKS —20.71 TOTAL PREPAIDS .00 TOTAL VOUCHERS 269.40 TOTAL DUE VENDOR 269.40 ROSEMARIE HARTZELL 001-34780-- 44715 RECREATION REFUND 50.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 50.00 TOTAL DUE VENDOR 50.00 SADAO HIDA 001-34720-- 441 PECREAT104 REFUND 36.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 36.00 TOTAL DUE VENDOR 36.00 HIRSCH $: ASSOCIATES INC 1385538-44(,'00-- 9367 0002—PB#7 LANDSCAPING IMPROVEMENTS 1,730.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1,730.03 TOTAL DUE VENDOR 1,730.00 ROBERT S. HUFF 0014010-42125-- 203399 REIMB—CELL CHRGS—SEP/OCT 79.98 TOTAL PREPAIDS .00 TOTAL VOUCHERS 79.98 TOTAL DUE VENDOR 79.98 CITY (IF DIAMOND BAR RUN DATE: 09/27/2001 08:14:09 VOUCHER REGISTER PAGE: 9 DUE THRLI: 10/02/2001 PREPAID FUND/SECT-ACCT-fiROI.IECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK GEORGE KOO 0015210-44100-- 071024 PLANNING COMM MTG-7/10,24 130.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 130.00 TOTAL DUE VENDOR 130.00 LAC DISTRICT ATTORNEY'S OFFICE 0014020-44021-- 01-1319 LEGAL SVCS -JUNE 01 51.66 TOTAL PREPAIDS .00 TOTAL VOUCHERS 51.66 TOTAL DUE VENDOR 51.66 LDM ASSOCIATES 001-23010-- 11469/11 PROF SVCS -FPL 00-55 75.00 091-23010-- 11469/131 PROF SVCS -FPL 01-17 653.75 001-23010-- 11469/114 PROF SVCS -FPL 01-17 1,6.'3.75 001-23010-- 11469/131 PROF SVCS -FPL 01-18 112.50 0015210-440061-- 11469/114 PLNNG CONSULT/ADMIN FEES 113.75 0015210-44000-- 11469/131 PUING CONSULT/ADMIN FEES 35.00 001-2~010-- 11469/114 PROF SVCS -FPL 01-16 693.75 001-23010-- 11469/114 PROF SVCS -FPL 01-1.5 756.25 TOTAL PREPAIDS .00 TOTAL VOUCHERS 4,063.75 TOTAL DUE VENDOR 4,065.75 LEE K OR ELIIABETH YAMAUCHI 001-34430-- PL987 REFUND-PLANNING'FEES 255.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 255.00 TOTAL DUE VENDOR 255.00 LETTER PERFECT SIGNS INCORP 0015340-42210-- 4689 PARS: RULES SIGNAGE 356.40 TOTAL PREPAIDS .00 TOTAL VOUCHERS 356.40 TOTAL DUE VENDOR 356.40 LEWIS ENGRAVING INC 0014090-42113-- 11302 7471 ENGRAVING, SVCS-TILE/PLACD 81.00 :'.014090-42113-- 11302 7516 ENGRAVING SVCS -ID BADGE 9.18 TOTAL PREPAIDS .00 TOTAL VOUCHERS 90.18 TOTAL DUE. VENDOR 90.18 MARLU J LEYRETANA 001-34730-- 44540 RECREATION REFUND 50.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 50.00 TOTAL DUE VENDOR 50.00 VIVIAN LIU 001-23002-- 52011 P.EFUND PARK DEP-PANTERA 50.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 50.00 TOTAL DUE VENDOR 50.00 CITY OF DIAMOND BAR RUN DOTE: 09/2712001 08:14:09 VOUCHER REGISTER PAGE, 11 DUE THRU: 10(02./2001 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK METROLINK 1125553-41533-- 11514 117756 METROLNK PASS -SUBSIDY -SEF 8,495.60 1125553-45535-- 11514 117758 METROLINK PASS -SEPT 01 33,982.40 TOTAL. PREPAIDS .00 TOTAL VOUCHERS 42,478.00 TOTAL DUE VENDOR 42,473.00 MIRACLE RECREATION EQUIPMENT CO. _ 001=340-42210-- 552611 PLAYGROUND SUPPLIES 96.38 TOTAL PREPAIDS .00 TOTS VOUCHERS 96.3=S TOTAL DUE VENDOR 96.38 MOBILE MODULAR MANAGEMENT GROUP 0015350-42140-- 11292 327833 LEASE PRTBL-SYC PK 9/01 459.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 459.00 TOTAL DUE VENDOR 459.00 NAACP 0014010-42325-- 102701 AWARDS/FREEDOM FUND-ANSAR 50.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 50.00 TOTAL DUE VENDOR 50.00 NATIONAL NOTARY ASSOCIATION 0014010-42315-- 2,82415 MEMBRSHP-P,ENEWAL-CRIBBINS 64.00 , TOTAL PREPAIDS .00 TOTAL VOUCHERS 64.00 TOTAL DUE VENDOR 64.00 STEVEN G. NELSON 0015210-44100-- 071024 PLNNG COMM -JULY 10&24 130.00 TOTAL PREPAID .00 TOTAL VOUCHERS 130.00 TOTAL DUE VENDOR 130.00 NEXTEL COMMUNICATIONS 0014090-42130-- 538157-9/AUG AIRTIME -P/N C/S C/D 357.66 TOTAL PREPAIDS .00 TOTAL VOUCHERS 357.66 TOTAL DUE VENDOR 357.66 NEXTEL-RADIO REPEATER 0014090-42130-- 5633308 2WAY RADIO SVCS -AUG 01 440.30 TOTAL PREPAIDS .00 TOTAL VOUCHERS 440.30 TOTAL DUE VENDOR 440.30 GAB PART: 001-34760-- 43127 P.EC REFUND/RPL CK448059 781.00 TOTAL PREPAID .00 TOTAL VOUCHERS 781.00 TOTAL DUE VENDOR 781.00 - - ___--_ - - - - x -r w� I�K1P'"'111'Y"' ii. "ly'ww•_ =-�r-� �-.«moi--,o"p'Pr' r.Hrwhw•wnrvrcr+wimwrm =- - CITY OF DIAMOND BAR , RM DOTE: OS'12712001 08'14.09 VOUCHER REGISTER PAGE, 13 DUE THRU. 1010212001 PREPAID FUNDISECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMDUNT DATE CHECK RALPHS GROCERY COMPANY 0014090-42325-- 11210 10000656 HEALTH FAIR MTG SUPPLIES 18.64 0014090-42325-- 11,410 10000652 HEALTH FAIR MTG SUPPLIES 69.98 0014090-42325-- 11210 10184720 CC MTS SUPPLIES 11.30 0014090-4232.5-- 11210 10000657 HEALTH FAIR MTG SUPPLIES 47.79 TOTAL PREPAIDS .00 TOTAL VOUCHERS 149.71 TOTAL DUE VENDOR 149.71 ALICIA RIVERA 001-34720-- 4500= RECREATION REFUND 18.00 001-34720-- 44572 RECREATION REFUND 54.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 72.00 TOTAL DUE VENDOR 72.00 JOSEPH RUZICKA 0015210-44100-- 071024 PM, COMM MTG-JULY 10,24 130.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 130.00 TOTAL DUE VEND 130.00 RACHEL SALAZAR 001-23002-- 51876 REFUND PARK DEP-HRTG PK 200,00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 200.00 TOTAL DUE VENDOR 200.00 SAN GABRIEL VALLEY CITY MGR AESOC 0014030-42'1.5-- 710163002 MBRSP-7101-6IO2-CM LONRY 25.00 TOTAL.PREPAIDS .00 TOTAL VOUCHERS 25.00 TOTAL, DUE VENDOR 25.00 SAN GABRIEL VALLEY COUNCIL OF GOVTS 0015551-4:.'325-- 092401 TECH W SPY COMM MTG-LIU 20.00 1010212001 50947 TOTAL PREPAIDS 20.00 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 20.00 SCHOOL SPECIALTY INC M15350-41200-- 21,967927 HALLOWEEN SUPPLIES 140.00 0015350-41200-- 26967928 HALLOWEEN SUPPLIES 3.88 TOTAL PREPAIDS .00 TOTAL VOUCHERS 143.88 TOTAL DUE VENDOR 143.E 5CMAF 0015350-45300-- 0016,138 -IN TEAM REGISTRATION -SFT LAS 48.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 48.00 TOTAL DUE VENDOR 48M - - --- T 1 TIMI 1111111, p,i ."I'll" -_r I-�'-T'l`°.r, -r _ - CITY OF DIAMOND BAR RUN DATE: 09/27/2001 08:14;07 VOUCHER REGISTER PAGE: 15 DUE THRU. 10/02/2001 PREPAID FLND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECF, SUBWAY 0014090-4325-- 11216 482101 CC MTO SUPPLIER -8/21 9.°8 0014090-42325-- 11216 091701 CC MTO SUPPLIES -9/17 9.98 TOTAL PREPAIDS .00 _ TOTAL VOUCHERS 19.96 TOTAL DUE VENDOR 19.96 TENNIS ANYONE 0015350-45300-- 11351 CS -CONTRACT CLASS -SUMMER 29.40 TOTAL PREPAIDS .00 TOTAL VOUCHERS 29.411 TOTAL DUE VENDOR 29.40 THE WEEKLY NEWS-NALNUT 00140°5-42115-- 11256 2242 AD -DE ON LINE/GARDENING 525.00 TOTAL FREFAIDS .W TOTAL VOUCHERS 525.00 TOTAL DUE VENDOR 525.00 MARTIN TORRES 00153350-44100-- 082301 PAR CORM MTG-8/23 45.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 45.40 TOTAL DUE VENDOR 45.00 TOSHIBA BUSI14FES SOLUTIONS 0015210-46200-- 11419 511224687 COPY MACHINE 4,977.73 TOTAL PREPAID .00 TOTAL VOUCHERS 4,977.73 TOTAL DUE VENDOR 4,977.73 STEVE -1 TYE 00152.10-44100-- 07102401 PLNNG COMM M€G-7/1W4/01 130.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 130.00 TOTAL DUE VENDOR 130.00 U.S. POSTMASTER 1155515-42120-- 091001 COMPOST/OIL RCYCL-POSTAGE 2,204.00 10/02/2001 50927 TOTAL PREPAITIS 2,204.00 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 2,204.00 UNITED STATES POSTAL SERVICE 0014090-42121-- 14082820 -OCT REPLENISH POSTAGE METER 5,000.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 5,000.06 TOTAL DUE VENDOR, 5,000.00 r' CITY OF DIAMOND BAR RUN DATE. 01/27/2001 08:14:01 VOUCHER REGISTER PAGE: 17 DUE THRU: 14/02/2001 PREPAID FtJI4D/SECT—ACCT—PRD�f-ET—ACCT PO # INVOICE DESCRIPTI1Ni AMOUNT DATE CHECY PALL WRIGHT 0014090-44000-- 11214 991801 A/V SVC: 1/18 245.00 TOTAL PREPAIDS .00 TDTAL VOUCHERS 245.Cv! TOTAL DUE VENDOR 245.00 X-EROX CORPORATION 9014090-42100-- 883810268 METER USAGE 548.53 0014910-42200-- 583890263 MNTHLY BASE CHRG 408.44 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 956.17 TOTAL DUE VENDOR 155.17 YOSEMITE WATERS 0015.310-4213;-- 11113 111998 EQUIP RENTAL—P,EGR 12.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 11.00 TOTAL DUE VENDOR 11.00 BRANSTAD YUMI 001-34720-- 44469 RECREATION REFUND 18.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 18.00 TOTAL DUE VENDOR 18.00 REPORT TOTAL PREPAIDS 102,135.37 REPORT TOTAL VOUCHERS 581,621.16 REPORT TOTAL 683,756.53 a, , a T,— . �� - IMll�i"HI Nt I,YR,a"'1Y�°,.-�,rz� �.� ., ,irv4�n...mw.•r•�rw�n ah��itnw ninw*iutlairv--`� CITY COUNCIL TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manage TITLE: Treasurer's Statement — August 31T201 9 RECOMMENDATION: Approve the August 2001, Treasurer's Statement. FINANCIAL IMPACT: No Fiscal Impact BACKGROUND: Agenda # 6.4 Meeting Date: October 2, 2001 AGENDA REPORT Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City Council's review and approval. This statement shows the cash balances for the various funds, with a breakdown of bank account balances, investment account balances and the effective yield earned from investments. PREPARED BY: Gina M. Tharani, Sr. Accountant REVIEWED BY: Departmen-t Head Weputyy Manager Attachments: Treasurer's Statement a +en CITY OF DIAMOND BAR TREASURER'S MONTHLY CASH STATEMENT August 31, 2001 BEGINNING TRANSFERS ENDING BALANCE RECEIPTS DISBURSEMENTS - IN (OUT) BALANCE GENERAL FUND $18,619,810.91 $1,594,612.16 $1,508,158.62 $18,706,264.45 LIBRARY SERVICES FUND 99,250.65 753.55 98,497.10 COMMUNITY ORG SUPPORT FD (9,843.68) 25,000.00 500.00 14,656.32 GAS TAX FUND 1,163,506.03 574,256.43 589,249.60 TRANSIT TX (PROP A) FD 1,128,069.33 107,292.50 124,711.88 1,110,649.95 TRANSIT TX (PROP C) FD 2,122,899.47 59,327.95 38,440.97 2,143,786.45 ISTEA FUND 0.00 0.00 INTEGRATED WASTE MGT FD 356,860.24 45,019.25 13,908.36 387,971.13 AB2928-TR CONGESTION RELIEF FD 438,982.34 438,982.34 AIR QUALITY IMPRVMNT FD 196,323.70 17,293.15 541.19 213,075.66 TRAILS/ BIKEWAY (AB821) FD 44,979.26 44,979.26 0.00 PARK & FACILITIES DEVEL. FD 2,311,614.12 25,127.54 2,336,741.66 COM DEV BLOCK GRANT FD (10,273.68) 12,892.33 7,120.53 (4,501.88) CITIZENS OPT -PUBLIC SAFETY FD 248,155.59 55,746.71 6,855.79 297,046.51 NARCOTICS ASSET SEIZURE FD 352,392.54 352,392.54 CA LAW ENFORCEMENT EQUIP PRGM 125,834.97 125,834.97 LANDSCAPE DIST #38 FD 697,392.95 3,365.58 7,242.89 693,515.64 LANDSCAPE DIST #39 FD 234,044.21 2,014.05 37,458.81 198,599.45 LANDSCAPE DIST #41 FD 392,732.46 583.48 17,644.24 375,671.70 GRAND AV CONST FUND 139,130.78 139,130.78 CAP IMPROVEMENT PRJ FD 341,710.55 204,083,09 286,028.66 259,764.98 SELF INSURANCE FUND 871,770.83 165,805,10 1,037,575.93 EQUIPMENT REPLACEMENT FUND 21,119,08 83,681,94 104,801.02 TOTALS $29,886,462.65 $2,401,844.83 $2,668,601.18 $0.00 $29,619,706.30 SUMMARY OF CASH: DEMAND DEPOSITS: GENERALACCOUNT $86,392.50 PAYROLL ACCOUNT 4,117.04 CHANGE FUND 250.00 PETTY CASH ACCOUNT 500.00 TOTAL DEMAND DEPOSITS $91,259.54 INVESTMENTS: US TREASURY Money Market Acct. $713,463.95 LOCAL AGENCY INVESTMENT FD 28,814,982.81 TOTAL INVESTMENTS $29,528,446.76 TOTAL CASH $29,619,706.30 Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. All funds are available fo withdrawal within 24 hours, Investment in the Local Agency Investment Fund is allowed under the City's formally adopted investment policy. As a secondary investment option, the City continues to maintain the US Treasury Sweep Account with Wells Fargo. Any excess funds are "swept" on a daily basis from the City's bank accounts and are invested overnight into an investmen- pool of US Treasury Notes, Interest Is credited to the City's bank account on a monthly basis L.A.I.F - Effective Yield for August 2001 4,502% Money Market -Effective Yield for August 2001 3.156% All investments are placed in accordance with the City of Diamond Bar's Investment Policy. The above summary provides sufficient cash flow liquidity to meet the next six month's estimated expenditures. Linda C. Lowry, Treasurer - ----____ ____ -- ­.- r I^mwiv��^711x9.+^ql �w�,hl.q� `---11 r , r_T , w„r,li” V"i`"p'4lfI 11,j!rT 11111 111 l� ......w-..-.-....,.��..w,....,.r.,.`: �wd�•:�xs�dd�..�w.,uwu�u��Al�ds�i.�.�- __ /_-_- __�.-_�_ _,�--��._'/__ � _ _.__ e p September 12, 2001 TO: The City.ofDiamond Bar ATTENTION: Tommye Cribbins, Asst. City Clerk RE: Claim Claimant D/Event Recd Y/Office Our File Kan v Diamond Bar Annie .Kan 06/08/01 07/17/01 S 109793 DBK We have reviewed the above captioned claim and request that you take the action indicated below: • CLAIM REJECTION: Send a standard rejection letter to the claimant. Please provide us with a copy of the notice sent, as requested above. If you have any questions please contact the undersigned. Very truly yours, CARL WARREN & COMPANY Deorah Been cc: CJPIA Attn: Executive Director CARL WARREN & CO. CLAIMS MANAGEMENT -CLAIMS ADJUSTERS 750 The City Drive • Ste 400.Orange, CA 92868 Mail: P.O. Box 25180 . Santa Ana, Ca 92799-5180 Phone: (714) 740-7999 • (800) 572-6900 . Fax: (714) 740-7992 C=) = �a f We have reviewed the above captioned claim and request that you take the action indicated below: • CLAIM REJECTION: Send a standard rejection letter to the claimant. Please provide us with a copy of the notice sent, as requested above. If you have any questions please contact the undersigned. Very truly yours, CARL WARREN & COMPANY Deorah Been cc: CJPIA Attn: Executive Director CARL WARREN & CO. CLAIMS MANAGEMENT -CLAIMS ADJUSTERS 750 The City Drive • Ste 400.Orange, CA 92868 Mail: P.O. Box 25180 . Santa Ana, Ca 92799-5180 Phone: (714) 740-7999 • (800) 572-6900 . Fax: (714) 740-7992 Ae7�-, Com, �oC.S ave sd&m to wwo you dwin adion Cr vJ rk - to be ad npwd6g owm; ')//4 3/' a/ (f/14 q/ H@WdWDA9WECrrpwqopwI Oiv*&Upudmwx 47L AZ -4-f 104� WWftd!dDALdA0I9r0JMYo*om9 Mw— Ake zw-r� Ae ?AaAtjo lig <o(-- -s wkAPwbvAw ACT or 07;lGO8K►N do ym do= cored tis bowor down 7X� dw7tt 4"1" V S6/Dt Y4L 0 Gift W wims *-Fwjvdn a4umm daboo& cam)IW- ±AH0L7NT4o you dW== www jdafw*here dfNwyordmwp= orders efFMONAimetthad4in biobdf 7;4.,,- Z? 77 4e p7v-.,ll �s 7; k r, 0 A�JL� -4w-. jo�f.04 -,7r&-P- Wo Wnb[ATED AMOUNT afyme doinor 1Pr4p#ffA#AdhrMfprqwItydwA#w CriwBuis dox.plov: SEE PAOE 2 (OVER) 7MS CLADAMUST BE SICNED ION REVERSE ME JuI-11-01 09:06A P.01 CLAW FOR DAMAGES TOPERSON ORpitopzRTY Claimer for dectkkonytoAmnon or w Powow pmrstV a* be fWd not Idw tbIm Wx (6) M=ft AN the 0.,wwj-=, (Ow Cade Sao, 911.2) I Claim for don"a to ad propcM mw be AW am law dom = (i) ym C" 17r atter rile*AAk-6w& (Gov. Owk Sec. 911.2) 11 2. 3. Read entire claim beftroSling. 4. See pap 2 for djW= Ww which to b= plans QfscddM 5. Ilk claim form =* be aped co VW 2 an - - - r 6 MIN* OVIM 60006 if =00MY, 90 Sm 6A de&KIL (SICIN EACH RMET) 7. CIO= mW be filed with the City Cie& (tion. Cc& Sw_ 9t3a) 8. Additional AMI-ew-stioa "udwA with eWm bocamu,s Njummt put of the r=krd. R. To; CrrY CIZRK CM OF DUKOND R" 2160 L COPLZY DZWr, SUM 108 DIAMOND BAR. CA 91165 NMw4Cwwwt Hems Td9bwNwnbw B-bWW TddpbcwWwWw c*y Md VA" Ae7�-, Com, �oC.S ave sd&m to wwo you dwin adion Cr vJ rk - to be ad npwd6g owm; ')//4 3/' a/ (f/14 q/ H@WdWDA9WECrrpwqopwI Oiv*&Upudmwx 47L AZ -4-f 104� WWftd!dDALdA0I9r0JMYo*om9 Mw— Ake zw-r� Ae ?AaAtjo lig <o(-- -s wkAPwbvAw ACT or 07;lGO8K►N do ym do= cored tis bowor down 7X� dw7tt 4"1" V S6/Dt Y4L 0 Gift W wims *-Fwjvdn a4umm daboo& cam)IW- ±AH0L7NT4o you dW== www jdafw*here dfNwyordmwp= orders efFMONAimetthad4in biobdf 7;4.,,- Z? 77 4e p7v-.,ll �s 7; k r, 0 A�JL� -4w-. jo�f.04 -,7r&-P- Wo Wnb[ATED AMOUNT afyme doinor 1Pr4p#ffA#AdhrMfprqwItydwA#w CriwBuis dox.plov: SEE PAOE 2 (OVER) 7MS CLADAMUST BE SICNED ION REVERSE ME 3t;1-11-01 08.068 Iftsusattee psymiprtts recetvad. L_. ty, and names if ittrutante CofttskWY! Expentttunrs made an aa*uns of mctdrnt of in,ury: (Dere—hast) tiara+ and sndrist oI witnesses. Doctors artd Htrspttau: P.02 t A. w: - READ CABEFMY For au acci-sen: alaints place ren lQuowing dictrem namcS of meets, including N*rth. batt Sostth,`ar:a guess: uodicstt tike& c accident by "X" and by showing house nttsrtbets or dsstsrtees to streat ccm em t: City ti alsicie was it v*lvad. designate by letter "A" location of City vehicle when y*u fu-st saw it, and by "s" lu44t3oa of vr year vehicle then Y 11M saw City vehicle: loca'uot+ eI City weh-felt at Ume of aceidarki by "A -l- and location of Yourtelf cr _ verticil at the time of the accident * '13-1" and the point Of =Pact by "X" NOTE; if diagrafus below do not fit tete sittsattosa, attack hetet* a proper diagram signed by claisrtaat FOR AUTOMOBILE ACCIDENTS 7A\ FOR OTHER ACK CENTYAPS � HOUE6 o+�f YAM eu --► e1,13 3%derISr14fG MIT WdS VaM61Aj, COMC,P�l� 1JA Nuc B�(WA P'5 cuAs3 _.. AARKWAY SIDEWALK. 6T FROA4 M& GROUbp WAS �t mture of Clamant or person !hint on his belts(! OvivA Typed Nor afatto loop to cl—vi"t. �} ',.r+.—'s '.TBT 3E r'i= W-rm C= =2m (mv. QBE SEC. 9156) . 713/1 WALNUT VALLEY WATER DISTRICT 271 SOUTH BREA CANYON ROAD, WALNUT, CALIFORNIA 91789 07/06/2001 1783202 378320200000213259 ACCOUNT NUMBER AUTDCR *CO14 THIS��tNf 111hunt111III1tlulltlntllnln1111nIret11t111ulin[1111 NOW DUE ANNIE KAN 21143 SILVER CLOUD DR DIAMOND DAR CA 91765-3468 *213.2D DETACH AND RETURN THIS PORTION WITH YOUR REMITTANCE IN THE ENCLOSED ENVELOPE ------------------------------------------------------------`---_---'.----------'----------_----------- INFORMATION A®OUT YOUR. WATER HILL r -- KEEP TPIs-PoRTrorrnF T1 rBILL FOR YOUR -RECORDS - - {909) 595--755 (626)464-6551' - ACCOUNT NOTE: PAYMENTS MAILED ON OR NEAR THE DATE NUMBER SERVICE ADDRESS SHOWN FOR BILL PREPARATION MAY NOT HAVE BEEN DEDUCTED FROM THE AMOUNT DUE. 1783202 21143 SILVER CLOUD DR 07/06/2001 OUR COST TO PURCHASE WATER FROM CALIFORNIA OTHER REGULATORY TOTAL UNIT MWD (1)' TVMWO (2)' ENERGY CHARGE I FEES (3)'OUR DELNERY COST I 1 COST IMPORTER WHOLESALER I 41.02 + 4$ + I I IP + 4.10 + I 1 39. 90 = I $1.50 '(1) Metropolitan Water District of Southern California (2) Three Valleys Municipal Water District (Claremont) (3) Federal, State & Local CURRENT SERVICE PERIOD METER READINGS ( I FROM TO DAYS OF SERVICE CURRENT j PREVIOUS WATER I USED I COST PER UNIT WATER COST 04/30/01 06/29/01 60 621 — 487 = 134X $1.50' $201.00 NEXT SCHEDULED SERVICE PERIOD PROBABLE DAILY AVERAGES UNITS THIS DAYS OF UNITS THIS GALLONS TRIS UNITS LAST PERIOD AVERAGE. DAILY FROM I TO SERVICE PERIOD P=RIOD YEAR BASE YEAR COST THIS PERIOD 06/29/01 109/07/01 70 2.23 1673 $3.55 'BASE RATE 1 WATER COSTS 1 OTHER I DUE FROM PREVIOUS BILLING I SUB -TOTAL 412.25 + $201.00 + 4.00 + 4.00 $213.25 Ll In I L TOTALAMOUNT _ NOW DUE AND PAYABLE If payment is not received by 4:30 p.m. onOBJ14/dl "add s penalty. $213.25 IMPORTANT INFORMATION . . . THE CALIFORNIA ENERGY CRISIS . . _ WILL IT AFFECT YOUR WATER SUPPLY? . . . . BEE THE ENCLOSED ISSUE OF WATER LINE FOR DETAILS . Your Conservation Goals UNITS UNITS CONSERVATION L J MANDATORY (ONE UNIT EQUALS 750 GALLONS OF WATER) I 48 I I 59 I IS NOW: X VOLUNTARY 10. OOX THIS PERIOD NEXT PERIOD \�l�l X11 IT \fnl l r\/InIATrfI f'\t(`T!'1ll`T n -r♦ x(11 Irr � nr,rn �. .. w�.i�.�.��n� - .nrn� nor �r r.ni irI"\,",f r,n n��nn -.irm_.•_-im:�+.�1r.-nl�inm:-r�ar4.�-,�—..mr„w�=mnw.emm..�,..,.......,,...�..,._ __—._-.__ _ ig Agenda #• Meeting Date: October 2, 2001 i CITY COUNCIL -% AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manager TITLE: Exoneration of Cash Deposit in Lieu of Grading Bond in the Amount $3,870.00 for Lot 2 of Tract 47722 (1826 Diamond Knoll Lane, Country Estates). RECOMMENDATION: It is recommended that the City Council approve the exoneration and direct the City Clerk to notify the owner and Wells Fargo Bank of this action. FINANCIAL IMPACT: This action has no fiscal impact on the City. BACKGROUND/ DISCUSSION: The Department of Community and Development Services is in receipt of a request for grading bond exoneration for Lot 2 of Tract 47722 (1826 Diamond Knoll Lane, Country Estates). A grading bond (Labor and Materials and Faithful Performance) for improvement security was required in accordance with the Subdivision Map Act. The owner, Mr. & Mrs. Jay I. Bhatt and Ramjana J. Bhatt, posted with the City a cash deposit in lieu of the grading bond on March 17, 1999. The City contract' inspector, Bryan A. Stirrat & Associates, confirmed that all grading work is completed and in conformance to the grading plan. The City finds that the owner performed all work as shown on the grading plan on file with the City. PREPARED BY: John L. Ilasin, Assistant Engineer REVIEWED BY: '20 YmeDeS'afano Deputy City\,,Aanager t David G. Liu Director of Public Works Attachments: Letter of Request, dated March 1, 2001 Date Prepared: September 25, 2001 — - I -- 7MT7'M�7 — —! .- -„.-r....,, _.__.,_ , . .-- „ �r w.ip,11a ..ir �t��m - TO, CITY OF DIAMONDBAR ATTN. DAVID G. IJU, P.E. DIRECTOR OF PUBLIC WORKS 21660E. COPLEY DRIVE,#190 DIMOND BAR CA 91765. DEARXlR,LIU DR. AND MRS. JAY I. BHATT 1826 DIAMOND KNOLL LN DIAMOND BAR CA 91765. MARCH 1IT 2001. SUBJECT- RELEASE OF THE BOND ''NT HAVE RECENTLY FINISH CONSTRUCTION OF OUR HOME IN THE COUNTRY ESTATE IN DIAMOND BAR AT 1826 DIAMOND KNOLL_ DURING GRADING STAGE OF CONSTRUCTION IN EARLY 1999,WE WERE REQUIRED BY CITY A SECURITY BOND FOR $3870.00. IN ORDERED TO PROVIDE THAT BOND WE HAD TO DEPOSIT THE SAME AMOUNT WITH WELLS FARGO BANK ACCT# 0359372737 FOR GURANTEE AND NOW THAT CERTIFICATE HAS -MATURE, AND OUR. CONSTRUCTION HAS BEEN COMPLETED. PLEASE RELEASE THIS CERTIFICATE OF DEPOSITE. THANK YOU, YOURS VERY TRULY DR AND MRS. BHATT P.S. COPIES OF BANK CERTIFICATE ENCLOSED. 77 --1-1 �,, -- ��ry - ^nor, -T - -, - -- -- r - - _ _ - - - -T - t- ' ' ,.I I Agenda # 6 e 7 Meeting Date: October 2, 2001 , kl- ltilrTllND IM CITY COUNCIL . `� AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manager,. � `UV 1 TITLE: Approval of Contract Amendment with Hunsaker & Associates for the Community/Senior Center at Summitridge Park in an Amount of $188,821.00 and Authorize a Contingency Amount of $48,816.00 for Project Change Orders to be Approved by the City Manager, for a Total Authorization Amount of $237,637.00. RECOMMENDATION: It is recommended that the City Council approve and authorize the Mayor to execute the Contract Amendment with Hunsaker & Associates in an amount of $188,821.00, and authorize a contingency amount of $48,816.00. FINANCIAL IMPACT: In FY 2001-2002, $6,754,627.00 has been budgeted for the Community/Senior Center. BACKGROUND/DISCUSSION: On October 24, 2000, the City entered into a Consulting Services Agreement ($14,994.00) with Hunsaker and Associates in order to augment the Gonalez/Goodale Architects' Phase 1 (Pre -design) work efforts. Hunsaker's original proposal included preparation of a mass graded pad study, preliminary design studies, earthwork quantities, and a preliminary cost estimate. On March 6, 2001, the City Council approved Amendment Number 1 to the Contract in the amount of $18,802.00. This amendment was needed to support the Architect's efforts during Phase 2 (Schematic Design). With the approval of the Community/Senior Center preliminary design by the City Council on September 4, 2001, the architects have moved forward with the final design of the project. To augment the Architect's final design effort and to develop the construction documents, Hunsaker prepared and submitted the attached proposal for a fee of $188,821.00. s , PREPARED BY: David G. Liu REVIEWED BY: z Jaes RDeStefa�io,Deputy City Manager David Liu, Director of Public Works Attachments: A Hunsaker & Associates' proposal, dated September 27, 2001 .mid�x., irAAdMd,.MLdJ u.Wm.I.w+W.�41YWYwIirYJ.. I- UN SAKE & ASSOCIATES I R V I N E, i N C, iNLAND EMPIRE REGION PLANNING ENGINEERING SURVEYING -September 27, 2001 GOVERNMENi RELATIONS p IWNE City of Diamond Bar RIVERSIDE Department Of Community and Development Services SANDiEGo 21860 E. Copley Drive, Suite 190 Diamond Bar, CA 91765-4177 Attention: Mr. David G Liu, P.E. Director of Public Works PRINCIPALS; BRADLEY 8. NAY PAUL HUDDLESTO N 2900 Adams Street Suite A -I5 Riverside, California 92504 (409) 352-7200 PN (909) 352.8269 FX www. hunaaker.com W:13. 9999$-7874 Subject: Proposal to Provide Professional Services (Revised No. 3) Community Canter (Phases Ili and l tq Grand Avenue and Summit Ridge Drive City of Diamond Bar, County of Los Angeles Dear Mc Liu: Hunsaker & Associates Irvine, Inc. is pleased to offer the following revised Proposal for providing engineering services for the next two phases of work (Phases Ill and IV) of the City's Community Center Project, located on approximately 4.8 acres near Grand Avenue and Summit Ridge Drive in the City Of Diamond Bar, County of Los Angeles, State of California. This proposal is based upon conversations with you and upon our familiarity with City of Diamond Bar requirements. We propose to provide professional services, as detailed in Exhibit "A", for a total fee of $188,821. Invoicing would be monthly based on the percentage of work completed for each item shown in Exhibit "A". We would expect to receive Payment within thirty (30) days after your receipt -of our invoice, It should be noted that the above fee Includes an estimated cost for blueprints, reproductions and/or deliveries, which will be invoiced at cost plus 10% when invoiced through Hunsaker &Associates Irvine, inc. If the cost for these outside services reaches the budgeted amount, additional authorizatlon may be required The following is a summary of the insurance coverages that Hunsaker 8 Associates Irvine, Inc. provides and is included In our offer of this proposal: General Liability,, ............... $ 2,000,000 Personal Injury ................. .. Auto Liability $ 1,000,000 .......$ ... Professional Liability,....,.... 1,000,000 $ 2,000,Q00 Valuable Papers .......... ,.e,... $1,500,000 L '3�da 6923 Z54 606 ua)IvsxnH Z£:90 tIHA) In a7 •.r'ac City of Diamond September 27, 2001 Page 2 Upon request, we will provide a Certificate of Insurance for the insurance coverages listed above. Should you require additional coverage, the costs that we Incur from our insurance carriers will be invoiced at their direct costs and are not included in our fee quoted within this proposal. Should this proposal meet with your approval, please sign below, complete Exhibit "C" "Pnellminary Fnformatfon", and return them to our office, We have enclosed a copy of this proposal for you to retain for your records. It is our understanding that, if approved, the City of Diamond Bar will supply a Consulting Services Agreement. If you have any questions, please don't hesitate to contact our office. We appreciate your consideration and look forward to continuing our work on this project. Very truly yours, WUNSAKER &ASSOCIATES IRVINE, INC. Paul DePatatis, AICD Director of Planning Inland Empire Region PD;pq Enclosures W.O. #9999.7874 pq(ftpomlwotdXMpoadtt4iamondbar2.doc) ACCEPTED BY: CITY OF DIAMOND BAR Signature Printed Name Date Z yv3 6g�o >>= 6C6 Y�ssv V x3xYSNfI3 'IR E6:4t1 (7% Lt7 47 Exhibit "A" Community Center City of Diamond Bar SCOPE OF SERViCES To accompany revised proposal to the City of Diamond Bar for providing engineering services for this next two phases of work (Phases III and IV) of the City's Community Center Project, located on approximately 4-8 acres near Grand Avenue and Summit Ridge Drive In the Clay of Diamond Bar, County of Los Angeles, State of California. Professional Services Phase III 0001 Site Plan — Preparation of a "plot plan' level site design map showing proposed drives, parking and building footprints with design elevations and accurate geometries............................................................... $ 5,480 om Earthwork Pstimate — Prepare earthwork takeoffs for finaldesign................................................................. $ 910 0003 Ut911v Lavout. Exhibit & Pressure Test — Prepare exhibit showing preliminary wet and dry utility alignments from building to point of connection, Hunsaker will provide wet utility alignments and Utility Consultants of Orange County wilt provide dry utility alignments. Meet with utility companies to confirm alignments and construction timing requirements. Coordinate with Water District to perform water pressure test ................ $ 1,274 0004 Prellminary Deslon & Construction Schedule — Work with architect to refine project schedule and establish major milestones for engineeringlutility design and pian processing.............................,...................................... $ 728 ows Coordjnation & Protect Monaaement — Coordination with City, Architect, and Consultants (up to 24 hours),... $ 2,454 0000 Meeting Attendancq — Attendance by two staff members at four meetings..... ...... ......... 11 ... ..........I.— $ 4,368 pgfffPemtword%proposandiemondbarl.doc) A-1 Commumay Center Hunsaker & Asewsles Irvine, Gra CITY OF DIAMOND BAR c 647.5 7l;S 606 x4 x�xv4n nH cc: �n truss rn 07 sav Exhibit A Scope of 861 cont. 0007 In House Reimbu (sables — in house reproductions Incidental to preparation of above mapping ................... $ 500 Subtotal -Phase III j 15.424 Phase IV Phase No 0005 Precise Gradina Plan — Prepare and process precise grading plan, to include storm drain improvements, design of first flush facilities, and interim design of grading for library pad area (5 sheets) ........................... $ 45,682 0009 Cross -Sections — Cross-section entrance for revision to Island (Grand Avenue) and design plan IS profile for Grand Avenue............................................................... $ 13,6$0 0010 Sewer and Wate[ Pian (On -Sits) — Prepare and process on-site sewer and water plan (5 sheets)........... $ 9,846 0011 Horizontal Cartrol Plan — Prepare horizontal control plan (5 sheets)............................................................. $ 13,559 0013 Meetina Attendance — Meeting attendance (assume 40 hours)............................................................................ $ 3,640 0014 In House Reimbursableq — In house reproductions Incidental to preparation of above mapping ................... $ 4,000 Subtotal -Phase iVa 90.177 Pha$e lVb 9801 Clearina Stakes — One set of line and grade stakes at 100 -foot intervals to outline areas to be cleared ............ $ 8,972 NO2 Roush Grade Stakes — One set of offset stakes for building pads (stakes will be used to finish pads), and one set of stakes for parking lots (f 1,500 LF). Nofe: Based on staking all at one time .................................... $ 16,632 P9(f.kP$miwordtprvpcaalidiamondber2.dar) A-2 Himaalw B Aswalates Ir*q, Inc. Community Cener CITY OF DIAMOND BAR ^h 'vnv.s Aa7A 7CC Ano ^tnge.d V vavvra n,ncx LC:On /+vst Tn r.� ••... __ J IN II"I dlll: III Exhibit A Scope of Services, cont. 9803, Slooe Stakes — One set of slope stakes or offset stakes will be set at the top of cut, toes of fill or at maximum intervals of 100 feet, with stakes marked with off -set and out or fill to finish grades (t 4,704 LF). Note: Based on stakng ail at one time ..... . .......... . ......... $ 13,040 WX Sewer Stakes — One set of stakes for line and grade at 25 -foot intervals along the mainline. Provide cut sheets, as required. (t 1,300 LF sewer main). Note: Based on staking all at one time .................................... $ 3,400 e8©5 Water Stakes — (1) Mainline: Provide stakes at not less than 50 feet on center along tangent sections and at all primary points of control, angle points, and mainline Intersections, with We referenced to flowline of pipe; (2) Fire Hydrants: Provide not more than 2 stakes to facilitate the location of fire hydrants'with cuts or Hits referenced to top of curb (t 1,300 LF water fine, 6 fire hydrants). Note: Based on staking all at one t/me.......... $ 3,316 me Storm Drain — One set of stakes for the construction of the drainage inlets. The stakes will Indicate line and grade to top of curb at Inside face of box. Catch basin tops shall be staked for curb and gutter. Provide one set of stakes for line and grade of storm drain at 25- foot intervals (6 catch basins, 11,000 LF storm drain). Note: Based on staking alt at one time .......................... $ 3,316 9W7 Curb Stakes — One set of stakes at 25 -foot intervals for fine and grade, set at an offset from face of curb. Stakes also to be set at all beginning and ending of horizontal and vertical curves, grade breaks, return points, radius points of return and all transitions from standard curb to roiled curb. One stake at mid=point for returns into ramps. Provide cut'sheets, as required, (t 5,700 LF curb, 20 Islands, parking grid points. Note: Based on staking all at one time .................................... $ 15,080 9808 Buildinu Corner Envelopes — Provide one set of property corner stakes for building comer envelopes. Note: Based on staking all at one time ....— ................... $ 5,632 em Rough Grade Certification — Provide rough grade pad certifications and blue tops (8 blue tops per building pad) ...................................... ................... ............ --...... $ 1,000 ae1o Calculatfon$ — Office support calculations; supervision, $ 81900 pq(t.tpamtword\propeseMlemondbar2,doe) A-3 Community Center Hooker & AWdl t Inane, Irw. CITY OF DIAMOND BAR . n+n +ter ine +nonv ]O v�vvonrnv x.0 Olt / 1-11 T n 01 1— , I4Nwtli-.11W6.e...UL'J1x�..IL 1«4 6.II""hh'lli Exhibit A Scope of Services, cont. ssi z Control - Establish horizontal control network for construction staking ................................................... $ 2,112 Subtotal -Phase IVb S 80.009 -4. (Additional Phase IV costs to be subcontracted with others plus 15% administrative fee) cols Phase IV. pry Utility Manacemgrtt _Services - utility Consultants of Orange County will serve as liaison with the dry utility agencies to expedite design and fecli4ste meeting project requirements ........................................ $.....,3,220 TOTAL -PHASES III & IV $1$8.891 I Optional Items • Construction Survevtna - Alluvium topos, Incremental staking, and location of subdrains. Note, The Scope of Services included in Phases III and IV above, are based on our experience with similar projects. However, there are a number of tasks that may arise once the surveyors commence work in the field. For budgetary purposes, we are providing a fee for these additional services ....................................... .................. $ 40,000 • Lpgate Trees - Survey locations of existing trees on entry street and at east and west ends of ridge ............. S 8,81e pq(tViimtwordtproposalkdiamondber2.doe) A--4 Munseker & Aseoown Irvine, Inc, _ Community Center CITY OF DIAMOND BAR 9 'anxa 6929 Z59 606 302sd V aaxysxnx 17c-Pn (T1W to A ',x -4a Exhibit A Scope of Services! Cont. Assumptions This proposal is based on the following assumptions: This proposal is based upon conversations with David Liu, Director of Public Works for the City of Diamond Bar, and upon our familiarity with City of Diamond Bar requirements. 1. The engineering design plans will be construction level documents. 2. The engineer's work does not include any ecological or environmental permitting, traffic, acoustical, biological or geology studies or considerations. 3. We have been informed by Utility Consultants of Orange County that dry utilities (telephone, electric, natural gas, cable TV) are designed by the utility and that these are not charged directly but are rather "built In" to their construction charges and Fees; therefore, there is no separate engineering design fee. 4. Client wifl provide building size and criteria prior to. commencement of final grading plan design. We have assumed all pads will be level. 5. This proposal is based a special office rate of $91 per hour made available to the City of Diamond Bar and our current field rates of $176 per hour for a two -person survey party and $214 per hour for a three- person survey party. These rates will remain in effect until August 2002, at which time they may be subject to an increase of approximately 5%. Any remaining portion of the contract not billed out at that time is subject to this increase. 6. Design or construction staking for landscape Items and appurtenances Is not a part of this proposal, 7. Field staking for construction will consist of one normal set of stakes for each function per development. Incremental staking of any one function is not provided. 8. Contractors are cautioned to observe the following rule In using -the grade stakes provided by this office: Three consecutive points that are shown to be on the same rate of slope must be used in common so that any variation out of a perfect straight grade may be detected, and in case any such discrepancy is found, the same must be reported. Otherwise, this office will not be responsible for any error in the grade of the finished work. Cut sheets are to be used in corVunction with plans. pq(fl4pamtwordlpropooalWfamondbar2.doo) A -w Community Center Hanauer &Auaew" Immit, Inc. CIN OF DIAMOND BAR Exhibit A Scope of Services, cont. 9. This proposal does not Include as -built topo or as -built drawings. 10. Acceptance and preservation of construction stakes, once set, will be the responsibility of the client or his designated contractor, 11, if the Contractor notices an error In the field, our office must be contacted immediately to correct the situation. Any back -charge not agreed to will not be accepted. 12. Individual items are for budget purposes only; total cost shall govern. 13. Reimbursable costs are for budgetary purposes only. If the actual cost approaches the budget amount, additional authorization may be required. 14. Governmental agency fees or charges are to be the responsibility of the client. 15. This proposal includes the processing of all plans for approvals, 16. It is company policy to complete a CafifomIa PrefPminery Notice for each project. Once the contract Is executed, a California Preflminary Notice will be forwarded to the client. 17. This proposal is subject to Items in the City of Diamond Bar's Consulting Services Agreement, which will be attached upon approval. 18. This proposal will remain valid for a period of ninety (90) days from the date of this proposal. pq(flpamlwordVmpoeandiemondbnr2.doo) A-6 Monomer & Anotdatea Irvine, Inc. Community Center CITY OF DIAMOND BAR I — ppry jury rye{ r--,, c.. -� _ a �I ' 11 a rv.H��.�' E— rm�.�»ixllw Exhibit "C" Community Center City of Diamond Bar PRELIMINARY INFORMATION PLEASE PROVIDE US WITH THE FOLLOWING PRELIMINARY INFORMATION RELATED TO THIS PROJECTICONTRACT: CONTRACTOR: Name Address - City, State, Zip LENDER: Name Address City, State, Zip OWNER: Nimo Address City, Skits, Zip COMPLETED BY: DATE: pq(t.VemtworiNmposaltdlamondber2.doe) C-1 Hur"ker & Anodgm Ir4ft, Mc. Commun(ty Center CITY OF DIAMOND BAR �i DUMOND CITY COUNCIL Agenda # `17 - Meeting Date: October 2, 2001 AGENDA REPORT TO: Honorable Mayor and Members of the City Council Z VIA: Linda C. Lowry, City Manage �3�wwj- TITLE: Resolution No. 2001 -XX: A Resolution of the City Council of the City of Diamond Bar, California, Vacating a Portion of Hawkwood Road within Lot 28 of Tract 47850 of the Crystal Ridge Estates in the City of Diamond Bar, California. RECOMMENDATION: It is recommended that the City Council open the public hearing, receive public testimony, close the public hearing and adopt Resolution No. 2001 -XX: A Resolution of the City Council of the City of Diamond Bar, California, Vacating a Portion of Hawkwood Road within Lot 28 of Tract 47850 of the Crystal Ridge Estates in the City of Diamond Bar, California. FINANCIAL IMPACT: Approving the resolution to vacate has nominal but favorable impact on the budget of the City. By vacation of this portion of right-of-way, the financial risk of the City related to the liability for this street is reduced. Also, the street operation and maintenance costs are reduced. Both these costs are reduced minimally though and in proportion to the elimination of approximately 0.03 miles of the approximately 135 miles of public streets in the City. BACKGROUND: This matter is before the City Council because of a request by JCC Homes for the City of Diamond Bar to vacate a portion of Hawkwood Road within Lot 28 of Tract 47850 of the private community of the Crystal Ridge Estates. This request is made to facilitate a security gate for the 26 -foot wide paved, emergency services access road easement between the cul-de-sac of Hawkwood Road and the knuckle of Steeplechase Lane. As required by Section 65402 of the Government Code, no street shall be vacated until the Planning Commission has reported on the proposed location, purpose and extent as to conformity with the General Plan of the City of Diamond Bar. By Planning Commission Resolution No. 2001-21 attached hereto, adopted at its meeting of June 26, 2001, the Planning Commission reported that the proposed vacation is found to be in conformance with the General Plan of the City of Diamond Bar. As required by the Streets and Highways Code, rights-of-way established for other purposes shall not be abandoned unless the governing body determines that the rights-of-way are not useful as a non -motorized transportation facility. The Planning Commission considered this matter at the time it studied conformity with the General Plan of the City of Diamond Bar. It found and in its said resolution recommended the City Council find that the proposed vacation is not necessary for a non -motorized transportation facility. DISCUSSION: The location and extent of the vacation of a portion of Hawkwood Road within Lot 28 of Tract 47850 is generally described in Exhibit A and shown as "Existing Public Right -of -Way for Hawkwood Road to be Vacated" in Exhibit B attached hereto. The installation of a security gate for emergency services access will be at this new boundary between Hawkwood Road and the emergency services access easement. The area of the portion of Hawkwood Road to be vacated is approximately 8,500 square feet. The existing right-of-way width is 60 feet. The vacation proceeding is undertaken in accordance with Streets and Highways Code of the State of California. The Code prescribes the procedure and requirements for vacating streets. The City Clerk has given notice of the date, hour and place of the public hearing by publication for at least two (2) successive weeks prior to the hearing in a weekly newspaper published and circulated in the City of Diamond Bar pursuant to Section 8322 (a) of the Streets and Highways Code of the State of California. The City Engineer was authorized and directed to post notices of said vacation conspicuously along the line of said street to be vacated at least two (2) weeks before the date of said hearing pursuant to Section 8323 of the Streets and Highways Code of the State of California. Additionally, notices have been mailed to all properties within a 500 -foot radius of this portion of Hawkwood Road. The public hearing, which has been continued from the August 21, 2001, City Council meeting, is for the purpose of receiving'. testimony and hearing evidence offered by interested persons regarding the declared intention of the City Council. If from all the evidence heard and submitted, the City Council finds that the street as described in the resolution of intention is unnecessary for the present or prospective public use, the City Council may adopt a resolution of vacation. As there are existing public utilities within the area proposed to be vacated, the owners and/or operators of these utilities have been advised of this request to vacate. Responses have been received from all utilities, and no utilities have indicated that they object to such vacation. The matter of present circulation was considered. The street is required for emergency access purposes to the properties of the Crystal Ridge Estates. All such properties are subject to the Covenants, Conditions and Restrictions (C, C & R's) of the Crystal Ridge Home Owners Association (HOA). The resolution of vacation conditioned the Crystal Ridge HOA to annex all right-of-way for Hawkwood Road within Lot 28 of Tract 47850 and modify its C, C & R's to designate all right-of-way for Hawkwood Road within Lot 28 of said tract as an emergency vehicle access easement. The matter of future circulation was considered. The existing street system adequately serves the Crystal Ridge Estates and the properties adjacent to the Crystal Ridge Estates. No IM u• • �^I�'T�I ._ k�.�,4{�nNWh.�nrwry�nin'"MttMMHM�IMNmXrtlWl�-, u—� ,x�—�--c _.— _ - ___ _ extension or interconnection with this vacated portion of Hawkwood Road appears to be required or desired. Therefore, it does not seem that the portion of Hawkwood Road within Lot 28 of Tract 47850 to be vacated is necessary for the present or prospective public use and consequently no reservation of any easement for future street purposes is included in the resolution of vacation. PREPARED BY: John L. Ilasin, Assistant Engineer REVIEWEDPY: J es DeStEfano Deputy City Manager Atavi" d G"'Li Director of Public Works Attachments: City Council Resolution Planning Commission Resolution No. 2001-21 -3- Date Prepared: September 25, 2001 RESOLUTION NO. 2001- -'w# A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, VACATING A PORTION OF HAWKWOOD ROAD WITHIN LOT 28 OF TRACT 47850 OF THE CRYSTAL RIDGE ESTATES IN THE CITY OF DIAMOND BAR, CALIFORNIA. A. RECITALS: (i.) WHEREAS, Hawkwood Road has been dedicated to the City of Diamond Bar for public use, dedicated by statement of the face of Tract Map 47850, recorded in Book 1225, Pages 89 through 99 inclusive, of maps in the Office of the County Recorder of the County of Los Angeles, State of California; (ii) WHEREAS, on July 17, 2001, the City Council duly passed and adopted Resolution No. 2001-44 declaring its intention to vacate a portion of Hawkwood Road within Lot 28 of Tract 47850 in the City of Diamond Bar, the general location and extent of which was shown therein; (iii) WHEREAS, said Resolution No. 2001-44 fixed 7:00 p.m. on August 21, 2001, in the South Coast Air Quality Management District Auditorium at 21865 E. Copley Drive, Diamond Bar, California 91765 as the time and place for hearing all persons interested in the proposed vacation, and the date of said hearing was not less than fifteen (15) days from the date of the adoption of said resolution; (iv.) WHEREAS, the hearing was continued from August 21, 2001, to September 4, 2001 and again from September 4, 2001 to October 2, 2001; (vi.) WHEREAS, it is appropriate to consider the vacation of a portion of Hawkwood Road within Lot 28 of Tract 47850, the location and extent of which is generally described in Exhibit A and shown as "Existing Public Right -of -Way for Hawkwood Road to be Vacated" in Exhibit B attached hereto. B. RESOLUTION: NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, DOES HEREBY RESOLVE: Section 1. That all the facts set forth in Part A- Recitals of this resolution are true and correct. Section 2. That the portion of Hawkwood Road to be vacated, generally described in Exhibit A and shown as "Existing Public Right -of -Way for Hawkwood Road to be Vacated" in Exhibit B attached hereto and made a part hereof, is unnecessary for the present or prospective public use. Section 3. That the portion of Hawkwood Road to be vacated, as herein above described, is not required for a non -motorized transportation facility. Section 4. That emergency vehicle access is currently provided by the portion of Hawkwood Road to be vacated. Therefore, the City Council, from such vacation herein ordered, hereby reserves and excepts an easement for emergency vehicle access purposes as shown in Exhibit B attached hereto. Section 5. That the portion of Hawkwood Road herein above described is hereby ordered vacated, upon satisfaction of the following condition: The Crystal Ridge Estates Home Owners Association shall annex as common area, as common area is defined in that Document titled Declaration of Covenants, Conditions and Restrictions (C, C, & R's) of the Crystal Ridge Estates, the vacated portion of Hawkwood Road and the 26 -foot wide "emergency vehicle access easement" and shall amend the C, C, & R's to designate such annexed property as "emergency vehicle access easement" and provide therein a separate class of standards for the construction, modification, repair, operation and maintenance of "emergency vehicle access easement" including requirements for vehicular clearance and access pursuant to'Section 10.207 of the Los Angeles County Fire Code and the approval from the Los Angeles County Fire Department and minimum requirements for gates to meet Regulation 5 of the Los Angeles County Prevention Manual, all as approved by the Deputy City Manager and City Engineer of the Department of Community and Development Services. All such documents evidencing same shall be recorded concurrently with the recording of this resolution of vacation in the Office of the County Recorder of the County of Los Angeles, State of California. Section 6. That upon recordation of this resolution and the vacation of that portion of Hawkwood Road described herein above to be vacated, all rights, title and interest in the improvements within the area vacated shall be vested in the Crystal Ridge Estates Home Owners Association for the benefit and use of all members of the Crystal Ridge Estates Home Owners Association. Section 7. That the City Clerk is directed, only upon satisfaction of the above condition, and concurrent with the recordation of the documents annexing the vacated area and the documents amending the Covenants, Conditions and Restrictions, to record a certified copy of this resolution of vacation in the Office of the County Recorder of the County of Los Angeles, State of California. -2- - -.. .—....-,. ,., .,.�...� �.�nn_. s,..., a..e. _„f.--_ _.nru•rVln.IMeeb...wi.Flaw�m-.il6Yuuwa•U.LL�,.�114wf- , ____ ___ _ _ _ _ _ _ - PASSED, APPROVED, AND ADOPTED this 2nd day of October, 2001. Robert S. Huff, Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, California do hereby certify that the foregoing Resolution Number 2001- was duly and regularly passed and adopted by the City Council of the City of Diamond Bar, California, at its regular meeting held on the 2nd day of October, 2001, by the following vote, to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: LYNDA BURGESS, CITY CLERK CITY OF DIAMOND BAR, CALIFORNIA -3- - -, s yIN,���iri�{i��q 111-17lo-p—v, -.— ,_x__ FPOM : S I TETECH INC. FAX NO. : 909-864-0850 Sep. 28 2001 07: 251AM P3 EXHIBIT "A'° HAWKWO01) ROAD RIGHT-OF-WAY VACATION LEGAL DESCRIPTION ALL THE RIGHT-OF-WAY FOR HAWKWOOD ROAD, DEDICATED BY STATEMENT OF THE FACE OF TRACT MAP 47850, RECORDED IN HOQK I225, PAGES 89 THROUGH 99 INCLUSIVE, OF MAPS IN THE OFFICE OF THE COUNTY RECORDER OF LOS ANGELES COUNTY, CALIFORNIA, EXCEPTING . THE WEST 25.00 FEIr T OF SAID RIGHT -OF -QUAY DEDICATION_ a 'I, WL".AJJ 1, '11' 0-' a 8 acl O M Ll ROO Zd WUSE:LO T007- BE 'ciaS OSSO-t79e-606 H0D13JIS woaj PLANNING COMMISSION RESOLUTION NO. 2001-21 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DIAMOND BAR, CALIFORNIA FINDING AND REPORTING THAT THE LOCATION, PURPOSE AND EXTENT OF THE VACATED PORTION OF RIGHT-OF-WAY FOR HAWKWOOD ROAD IS IN GENERAL CONFORMANCE WITH THE GENERAL PLAN OF THE CITY OF DIAMOND BAR A. RECITALS. (i.) WHEREAS, vacation of portion of right-of-way for Hawkwood Road, a street now in use for public purposes, is requested by JCC Homes for the purpose to facilitate the installation of a security gate for emergency services access at this entrance to the Crystal Ridge Estates; (ii.) WHEREAS, the Planning Commission of the City of Diamond Bar has considered the matter of vacating portion of right-of-way for Hawkwood Road, the location and extent of which is generally described in Exhibit A and shown as °Existing Public Right -of -Way for Hawkwood Drive to be Vacated" in Exhibit B attached hereto; and (iii.) WHEREAS, Section 65402 of the Government Code of the State of California requires that no street shall be vacated until the location, purpose and extent has been reported upon by the planning agency of the city as to conformity with the general plan. B. RESOLUTION. NOW, THEREFORE, THE PLANNING COMMISSION OF THE CITY OF DIAMOND BAR DOES HEREBY RESOLVE: Section 1. The Planning Commission hereby finds that the vacation of that portion of right-of- way for Hawkwood Road as generally described in Exhibit A and shown as "Existing Public Right -of -Way for Hawkwood Drive to be Vacated" : i Exhibit B, attached hereto, along with the reservation and exception of easerr snts for public -utility and public services purposes over that portion of Hawkwood ,oad to be vacated is in general conformance with the Circulation Element of 1..ie adopted General Plan of the City of Diamond Bar. Section 2. The Planning Commission hereby recommends to the City Council to vacate that portion of right-of-way for Hawkwood Road as generally described in Exhibit A and shown as uExisting Public Right -of -Way for Hawkwood Drive to be Vacated" in Exhibit B, attached hereto, along with the reservation and exception of easements for public utility and public services purposes over that portion of Hawkwood Road to be vacated. .-..._................._........,...._-.e....,,,.-:..�..,,...».-�,.. PASSED, APPROVED AND ADOPTED this 26th day of June, 2001. By: Bob Zirbes, Chairman I, JAMES DESTEFANO, Secretary of the Planning Commission of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the Planning Commission of the City of Diamond Bar held on the 261, day of June, 2001, by the following vote: AYES: Commissioners Kuo, Nelson, Tye, V/C Ruzicka, C/Zirbes NOES: ABSENT: ABSTAIN : Attest: Secretary 2 CITY COUNCIL �7 Agenda # 1 Meeting Date: AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manage 4W46 TITLE: Approval of the Residential Street Centerline Striping Determination Policy. RECOMMENDATION: That the City Council adopt the Residential Street Centerline Striping Determination Policy. FINANCIAL IMPACT: None. BACKGROUND: In the City Council Goals and Objectives, "Standardized Policy Regarding Striping of City Streets" was prioritized. This policy is to provide guidance for City Staff, Traffic and Transportation Commission and City Council in the development and implementation of centerline striping on residential streets. Staff and the Traffic and Transportation Commission developed the first draft policy in October and November of 2000. This draft Residential Street Centerline Striping Policy was forwarded to City Council on April 17, 2001. At that meeting, the City Council requested that a field trip be arranged to review existing residential street centerline striping. A Special Joint Meeting of the City Council and the Traffic and Transportation Commission was conducted on July 31, 2001, to review existing residential street centerline striping and discuss the draft policy. Based upon the comments received at the Special Joint Meeting, there is a consensus among the Council Members and the Commissioners that in some instances there is a need for residential street centerline striping. There also is a consensus that consistency is important and that the centerline striping should be applicable to the specific roadway conditions. A copy of the minutes from the Special Joint Meeting is attached. DISCUSSION: At the Transportation and Traffic Commission Meeting of September 13, 2001, the Commission discussed the Residential Street Centerline Striping Determination Policy. To have an effective and amenable policy, staff suggested the addition of the section dealing with replacement or removal of Page 2 Residential Street Centerline Striping Policy existing residential street centerline striping as part of street reconstruction, overlay or slurry seal projects. After some discussion, the Commission approved the Residential Street Centerline Striping Determination Policy with the addition of the section on replacement or removal of existing residential street centerline striping as part of street reconstruction, overlay or slurry seal projects. PREPARED BY: Kirk Phillips Associate Engineer REVIEWED BY: Jes DeStef no Deputy City M nager Date Prepared: September 26, 2001 David Director of Public Works Attachments: Draft Residential Street Centerline Striping Determination Policy Copy of the minutes from the Special Joint Meeting of July 31, 2001. -,-. - . -.-- - - CITY OF DIAMOND BAR RESIDENTIAL STREET CENTERLINE STRIPING DETERMINATION POLICY This policy governs centerline striping on local residential streets, as those streets are defined by California Vehicle Code ("CVC") Section 40802(b). General Policv Centerline striping on local residential streets may be approved when determined to be appropriate based on the criteria set forth in this policy. Centerlines A yellow centerline separates traffic traveling in opposite directions. Centerlines assist motorists to remain on the correct side of the street. Centerlines may be continuous along a road or alternatively may be used intermittently to control the position of traffic at specific locations, such as around curves, over hills, and on approaches to intersections, railroad crossings, and bridges. Centerline striping may be used to address various types of traffic safety issues including but not limited to the following: 1. Excessive speeding - centerlines contribute to the illusion of street narrowing, which causes drivers to be less inclined to speed. 2. Head-on conflicts between vehicles on hilly streets — centerlines encourage drivers to "keep right" as they traverse the crest of hills. 3. Head-on conflicts between vehicles on curvilinear streets — centerlines encourage drivers to "keep right" as they traverse curves. Also, centerlines contribute to lower speeds, as they discourage drivers from "cutting the corner." 4. Delineation at stop sign controlled intersections — Short sections of centerlines on approaches to stop signs provide drivers with supplemental warning of the intersection control. 5. Channelization at intersections— centerlines are required at locations where more than two lanes are striped. This typically occurs where lanes are designated for left or right turns. 6. Other locations where an engineering study indicates a need for them. Centerlines are ordinarily not needed on local residential streets. Nonetheless, centerline striping may .be appropriate to address unusual vehicular traffic safety concerns on local residential streets as above described. 1 -----.-.T--1i T. - - i° v. -�-:�.. ' _,r-_.-, ..-.._..._. _i _ ., ^WlTffl!^MII�IW irq°Ny�W".� -,_ tT -- 1 �T.r..-..,.7�--r-, r�-,.,q,p°.�pww°��n��+^,it°ri?�'i�7r'r'��i�iinr�r�i�irT�� _.._ .-�-- Tvpes of Center Lonqitudinal Line Application 1. Single broken yellow line: two-lane, two-way roadway where overtaking and passing is permitted. Delineates left edge of traffic lane where travel on the other side of the line is in the opposite direction. 2. Double line (single broken yellow line and single yellow line): two-way roadways to regulate passing in one direction. Delineates a separation between traffic lanes in opposite directions where overtaking and passing is permitted with care for traffic adjacent to the broken line and is prohibited for traffic adjacent to the solid line. 3. Double line (two solid yellow lines): two -direction no -passing marking for two-lane streets. Delineates the separation between traffic lanes in opposite direction where overtaking and passing is prohibited in both directions. Crossing this marking with care is permitted only as part of a left -turn maneuver. Procedure for Approvinq Centerlines on Local Residential Streets 1. Any resident may submit a request for centerline striping on a local residential street; in addition, the City Council and the Traffic and Transportation Commission may initiate such a request. 2. In response to a request for centerline striping, the Public Works Division will conduct a field investigation, evaluate the appropriateness of a centerline at the requested location against the criteria set forth and make a recommendation on the request to the Traffic and Transportation Commission. 3. The Traffic and Transportation Commission will consider the recommendation as an agenda item at a regular meeting; residents on the affected street will be given mailed notice of the agenda item at least ten (10) days prior to the Commission meeting. 4. The Traffic and Transportation Commission is authorized to approve centerline striping on local residential streets that meet the criteria. Notice of centerline installation will be mailed to affected residents at least fourteen (14) days prior to installation. 5. Any decision of the Traffic and Transportation Commission may be appealed, by any affected resident, to the City Council. Procedure for Replacinq or Removinq Existing Centerlines on Local Residential Streets as Part of a Street Reconstruction, Overlav, or Slurry Seal Prosect Prior to the final approval of the design plans for local residential street reconstruction, overlay, or slurry seal, the City will notify the residents on the affected street of the intent to reinstall or modify the existing centerline striping on 2 that street. The residents will have fourteen (14) days to comment on the proposed project. 2. If the City receives requests to replace or remove existing centerlines, it will be put on the Traffic and Transportation Commission agenda for consideration. Residents on the affected street will be given mailed notice of the agenda item at least ten (10) days prior to the Commission meeting. 3. The Traffic and Transportation Commission is authorized to approve the replacement or removal of centerline striping on local residential streets. Notice of any centerline modification or removal will be mailed to affected residents at least fourteen (14) days prior to the modification or removal. 4. Any decision of the Traffic and Transportation Commission may be appealed, by any affected resident, to the City Council: Criteria for Consideration/Approval of Centerlines on Local Residential Streets Centerlines may be approved on local residential streets if they meet the following criteria: CRITERIA SINGLE BROKEN YELLOW DOUBLE (SINGLE BROKEN YELLOW/SINGLE SOLID YELLOW) Imminent Sight Concern — Horizontal Curves -X Imminent Sight Concern — Vertical Curves X *Observed Speeds: X X 2 -Lane /2 -way Street Width = 36' Minimum X X Three Reported Accidents (recent 24 month period) X X Unusual/Unique Traffic Condition Unknown to X X Motorists The 85th Percentile of observed speeds exceeds 30 M.P.H. 3 DOUBLE (TWO SOLID YELLOW) X 1.1 X X r,.,.,,_--.i„--,._.:--F-_._� wr�w r �r� rw�nTMw�,, _,---._ _. — ..-__.. CITY OF DIAMOND BAR MINUTES OF SPECIAL JOINT MEETING OF THE CITY COUNCIL AND TRAFFIC AND TRANSPORTATION COMMISSION JULY 31, 2001 1. CALL TO ORDER: Mayor Huff called the Special Joint Meeting of the City Council and Traffic & Transportation Commission to order at 4:00 p.m. in the Lobby of Diamond Bar City Hall, 21825 E. Copley Drive, Diamond Bar, California. 2. ROLL CALL: Council Members Ansari, Chang,- O'Connor, Mayor Pro Tem Herrera and Mayor Huff. Traffic and Transportation Commissioners, Leonard, Morris, Vice Chairman Istik. Commissioner Kung and Chairman Virginkar were excused. Also present were: Linda Lowry, City Manager; Mike Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David Liu, Director of Public Works; Kirk Phillips, Associate Engineer and members of the Diamond Bar/Walnut Sheriff Department. 3. FIELD VISIT OF CENTERLINE STRIPING ON RESIDENTIAL STREETS - City -sponsored transportation departed City Hall at 4:15 p.m. and visited the following locations: 1) Evergreen Springs Drive 2) Bella Pine Drive 3) Cliffbranch Drive 4) Quail Summit Drive 5) Montefino Avenue 6) Decorah Road 7) Minnequa Drive 8) Sunset Crossing Road Following the Centerline Striping tour, the City Council and the Traffic & Transportation Commission met in Room CC -8 of the South Coast Air Quality Management District, 21865 E. Copley Dr., Diamond Bar, CA at 6:00 p.m. 4. DISCUSSION OF DRAFT CENTERLINE STRIPING DETERMINATION POLICY - - - ,-- - ui� �- - JULY 31, 2001 PAGE 2 SPECIAL JOINT MEETING CITY COUNCIL AND TRAFFIC & TRANSPORTATION COMMISSION C/O'Connor stated that consistency is very important to her and that she preferred broken yellow lines over double yellow. She felt that double yellow would be ok for channeling traffic. C/Chang stated that he felt that Minnequa Dr. required a double yellow line due to the street's narrowness. MPT/Herrera felt that stripes were an extra caution for-- the driver. Sometimes, it is warranted to create caution and slow down. C/Ansari felt that everything was fine as it was. Decorah Road is 30 feet wide. Recreational Vehicles need to be addressed. Botts dots were recently added. She felt that Montefino was a good match to the stripes. M/Huff stated that in his area, he would need to see how double yellow lines would be at drop off. He was happy with the skipped lines near Quail Summit. As a resident, double stripes have an industrial look. The Sheriff is not using this as a enforcement tool (as was originally sold), thus, the skipped line is better. C/Chang pointed out that street sweeping and trash pickup needs to be looked into as those services relate to RV parking and inoperable vehicles. He suggested that another sweeping day be added to the contract (approx. $120,000). C/Leonard felt that uniformity is good but with the curvy streets in the area, centerlines and single broken lines work. She felt that Evergreen Springs should have double striping. C/Morris felt that consistency is good but street width is an important factor, which needs to be considered. C/lstik felt that yellow striping was appropriate. What currently exists is there for a reason. Striping does not have to be standardized. No one wants Botts dots because they make noise and have a commercial, CalTrans look. Clyde Hennessee asked what the legal parking distance is from the curb as it relates to egress and ingress? He suggested that brackets painted on the street be used to define parking spaces. M/Huff asked about the cost of paint. C/Istik stated that there are thermoplastics for paint. No parking on inside of curves would also help. — z " —��T�w �. �I'�'PI�`�'P'i""'"`91w«�ki_ ,4 , _i - a. �r�•-���_ _ ..+F�i.�r�1,�f�'�I'"IPI��i"1f�"I- ., - --- - 1 f r„� �—f JULY 31, 2001 PAGE 3 SPECIAL JOINT MEETING CITY COUNCIL AND TRAFFIC & TRANSPORTATION COMMISSION Sgt. Flannery explained that the Sheriff does not wish to enforce crossing over the lines in residential areas. ADJOURNMENT: There being no further business to conduct, Chairman Istik adjourned the Traffic & Transportation Commission Special Meeting at 6:20 p.m. to the regular August - 9 meeting and Mayor Huff adjourned the City Council Special Joint Meeting to the Special City Council Study Session regarding the Community/Senior/Library Center. X � ISAVID LIU, Secretary Traffic & Transportation Commission ATTEST: JACK ISTIK, Vice Chairman Tr6ffic & Transportation Commission tYNDA BURGESS, City Clerk ROBERT UFF, Mayor -- - — - t «,"II'lmilli1.1 ,Ir ,Nl..rl-,.---. FI �I,,.�rn.—r7�a.,—. _.«.-=''"`.�Iw�w^r-"7,..tr,,,w.rydl'I"I^"Yrr,rr—:F_--- ,._{..,rnlM.,. .rt M1ullll.IdllP,w. w4 OU 'IIl—_,.Ic--��.LeVikS—.-..+k-.ew_...,. ._1— —,uu..r-.». Agenda # 57- 1 Meeting Date: October 2, 2001 c�="�.�s D OND i*111 CITY COUNCIL 4r' AGENDA REPORT � �nR�caxA'�E9 TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manager TITLE: Consideration for a Proposed Veterans Day Celebration RECOMMENDATION: It is recommended that the City Council direct staff as appropriate. FINANCIAL IMPACT: This report outlines three options for consideration. The cost of this event depends on the option selected: Option I: $10,600 Option II: $16,200 Option III: $25,725 The revenue source is General Fund Reserves. In addition to the listed costs, each option will require staff planning, coordination, and community advertising. BACKGROUND: Since the tragic events that took place on September 11, 2001, city staff have received requests from residents to have a celebration to honor the heroes of our country in a manner that brings the community together. This agenda report discusses a proposed Veterans Day event to be held on Sunday, November 11, 2001, to honor military veterans. DISCUSSION: Staff has developed three different options for the City Council to consider for this event. Each option includes a band performing patriotic music and a method to honor Diamond Bar's military veterans. There will be American flags and red, white and blue colors throughout the park Option I: This option utilizes Sycamore Canyon Park in the manner normally used for the summer concerts. The event will start at about 3:00 P.M. and the band will perform for 2 hours until 5:00 P.M. There will be' an intermission at 3:45 P.M. and the Diamond Bar veterans will be recognized during the intermission. Costs for Option I: Afternoon Concert Entertainment $2,000 Sound System $1,000 Traffic Control Equipment $1,000 Sheriff's Deputies $3,000 Decorations $1,000 - �IIIIIII II:I 'IIIIV 11, -I I —I __- -.r=,.�.Nn�»��,�r���.�w�r"19.��'uMr"Y�1�"..rw,.--._., .,.:— - -- - - - Option I Estimated Total $10,600 Option II: This option utilizes Pantera Park with the stage on the dirt infield and the audience in the grass outfield of the ball field. The event will start at about 2:00 P.M. and the band will perform three sets until 5:00 P.M. Military equipment will be set up around the park for public viewing. Uniformed actors portraying soldiers from a variety of wars in U.S. History will be stationed with the military vehicles. There will be an intermission at 2:45 P.M. and a speech will be made by a Medal of Honor recipient on behalf of all veterans. The Diamond Bar veterans will then be recognized. After the veterans are recognized, the band will play another set. At 4:15 P.M., a team of four paratroopers will descend the sky above Pantera Park displaying a 1,000 sq. ft. American flag while trailing red, white and blue smoke and streamers. After they land in the park, the band will play a final set and conclude with God Bless America as a sing -along. Costs for Option II: Entertainment Paratroopers Sound System Traffic Control Equipment Sheriff's Deputies Decorations Veterans Recognition Shuttle Buses Staff Overtime Part Time Staff Option II Estimated Total Afternoon Concert With Paratroopers $3,000 $3,000 $1,500 $1,000 $3,500 $1,000 $1,000 $500 $900 800 $16,200 Option III: This option is similar to the 4th of July Celebration and also utilizes Pantera Park with the stage on the dirt infield and the audience in the grass outfield of the ball field. The event will start at about 3:00 P.M. and the band will perform three sets until 5:30 P.M. Military equipment will be set up around the park for public viewing. Uniformed actors portraying soldiers from a variety of wars in U.S. History will be stationed with the military vehicles. There will be an intermission at 3:30 P.M. and a speech will be made by a Medal of Honor recipient on behalf of all veterans. The Diamond Bar veterans will then be recognized. The band will perform from 4:00 P.M. until 4:30 P.M. This set will be followed with an intermission where four paratroopers descend into the park. After the paratroopers arrive in the park, the band will perform until about 5:30 P.M. A twenty minute fireworks show will commence at about 5:30 P.M. and end at about 5:50 P.M. Veterans Recognition $1,000 Shuttle Buses $500 Staff Overtime $700 Part Time Staff 400 Option I Estimated Total $10,600 Option II: This option utilizes Pantera Park with the stage on the dirt infield and the audience in the grass outfield of the ball field. The event will start at about 2:00 P.M. and the band will perform three sets until 5:00 P.M. Military equipment will be set up around the park for public viewing. Uniformed actors portraying soldiers from a variety of wars in U.S. History will be stationed with the military vehicles. There will be an intermission at 2:45 P.M. and a speech will be made by a Medal of Honor recipient on behalf of all veterans. The Diamond Bar veterans will then be recognized. After the veterans are recognized, the band will play another set. At 4:15 P.M., a team of four paratroopers will descend the sky above Pantera Park displaying a 1,000 sq. ft. American flag while trailing red, white and blue smoke and streamers. After they land in the park, the band will play a final set and conclude with God Bless America as a sing -along. Costs for Option II: Entertainment Paratroopers Sound System Traffic Control Equipment Sheriff's Deputies Decorations Veterans Recognition Shuttle Buses Staff Overtime Part Time Staff Option II Estimated Total Afternoon Concert With Paratroopers $3,000 $3,000 $1,500 $1,000 $3,500 $1,000 $1,000 $500 $900 800 $16,200 Option III: This option is similar to the 4th of July Celebration and also utilizes Pantera Park with the stage on the dirt infield and the audience in the grass outfield of the ball field. The event will start at about 3:00 P.M. and the band will perform three sets until 5:30 P.M. Military equipment will be set up around the park for public viewing. Uniformed actors portraying soldiers from a variety of wars in U.S. History will be stationed with the military vehicles. There will be an intermission at 3:30 P.M. and a speech will be made by a Medal of Honor recipient on behalf of all veterans. The Diamond Bar veterans will then be recognized. The band will perform from 4:00 P.M. until 4:30 P.M. This set will be followed with an intermission where four paratroopers descend into the park. After the paratroopers arrive in the park, the band will perform until about 5:30 P.M. A twenty minute fireworks show will commence at about 5:30 P.M. and end at about 5:50 P.M. Costs for Option III: Fireworks Show Entertainment Paratroopers Sound System Traffic Control Equipment Sheriff's Deputies Decorations Veterans Recognition Shuttle Buses Special Event Insurance Staff Overtime Part Time Staff Option III Estimated Total REVIEWED BY: Bob Rose Director of Community Services Afternoon Concert With Paratroopers And Fireworks Show $8,500 $3,000 $3,000 $1,500 $1,000 $3,500 $1,000 $1,000 $1,000 $525 $900 800 $25,725 ames DeSte%ano Deputy City Wanager nium�ipi aim! �� I �I",�, 91 111 I