HomeMy WebLinkAbout09/04/2001Jues,day, September -4,2001
5:00 p.m. _ Study Session CC -8
6:30 pm. — Regular Meeting
South Coast Air Quality Management District/The Government Center
Main Auditorium
21865 East Copley Drive
Diamond Bar, CA 91765
Mayor Bob Huff
Mayor Pro Tem Carol Herrera
Council Member Eileen Ansari
Council Member Wen Chang
Council Member Debby O'Connor
City Manager Linda C. Lowry
City Attorney Michael Jenkins
City Clerk Lynda Burgess
Copies of staff reports or other written documentation relating to agenda items are on file
-
in the Office of the City Clerk, and are available for public inspection. If you have questions regarding
an agenda item, please contact the City Clerk at (909) 860-2489 during regular business hours.
In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990,
the City of Diamond Bar requires that any person in need of any type of special equipment, assistance
or accommodalion(s) in order to communicate at a City public meeting, must inform
the City Clerk a=minimum of 72 hours prior-to.the scheduled, meeting.
City of Diamond Bar's web site at www.CityofDiamondBar.com
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The City of Diamond Bar uses recycled paper and encourages you to do the same.
CHANNEL 17:
Next Resolution No. 2001 - 49
Next Ordinance No. 02 (2001)
STUDY SESSION: 5:00 p.m. AQMD/The Government Center
(a) Community/Senior Center Project Architectural Renderings and
Discussion of Proposed Contract Amendment
(b) Discussion of Bus Shelter, Bus Bench and Trash Container options for,
the City's bus stops and the determination of Council meeting date
when item will be presented for consideration.
1 CLOSED SESSION: None
2. CALL TO ORDER: 6:30 p.m., September 4, 2001
PLEDGE OF ALLEGIANCE: Mayor
INVOCATION: Reverend Mike Schuenemeyer, D.B.
Congregational Church
ROLL CALL: Council Members Ansari, Chang, O'Connor,
Mayor Pro Tem Herrera, Mayor Huff
APPROVAL OF AGENDA: Mayor
3A SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
3.A.1 Proclaiming September, 2001 as National Alcohol and Drug Addiction
Recovery Month.
3.A.2 Presentation of "Keep California Beautiful" environmental award presented
to the City on August 23, 2001.
3.A.3 Presentation by Diamond Bar Improvement Assn. President Bob Zirbes, Re:
"Paint the Town" Program.
3.A.4 Presentation of Certificates of Recognition to Kevin Cramer, Joe Dunn, Lupe
Espinoza, Diane Hart; Kathleen Newe, John South, Eric Stone, Tom
Windham, Kathy Nolan and Mayor Huff "House Captains" for the Diamond
Bar Improvement Assn. "Paint the Town 2001 Program."
3.A.6 Presentation of Diamond Bar Online
3B. CITY MANAGER REPORTS AND RECOMMENDATIONS:
4. 4.a PUBLIC COMMENTS: "Public Comments" is the time reserved on
each regular meeting agenda to provide an opportunity for members of the public
to directly address the Council on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on this agenda. Although
theCityCouncil values your comments, pursuant to the Brown Act, the Council
generally cannot take any action on items -not listed on the posted agenda.- Please
complete a Speaker's Card and Give it to the City Clerk completionof this form is
vnlllntarv) Thorp iC n fix/P- mini ita mnvimi im timin limit-%A,hon nrirlr^� ln^ +hn lei+..
Council.
4.b RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of
the City Council may briefly respond to public comments but no extended discussion
and no action on such matters may take place.
5. SCHEDULE Of FUTURE EVENTS
5.1' PLANNING COMMISSION September 11, 2001 - 7:00 p.m.,
AQMD/Government Center Auditorium, 21865 E. Copley Dr.
5.2 STATE LANTERMAN COMMUNITY ADVISORY COMMITTEE - September
11, 2001 7:00 pm., Research Conference Room, Lanterman Development
Center, 3530 W. Pomona Blvd., Pomona
5.3 TRAFFIC AND TRANSPORTATION COMMISSION— September 13, 2001
— 7:00 p.m., AQMD/Government Center Hearing Board Room, 21865 E.
Copley Dr.
5.4 CITY LANTERMAN MONITORING COMMITTEE — September 17, 2001
7:00 p.m., AQMD/Government Center Room CC -8, 21865 E. Copley Dr.
5.5 CITY COUNCIL MEETING September 18, 2001 6:30 p.m.,
AQMD/Government Center Auditorium, 21865 E. Copley Dr.
6. CONSENT CALENDAR:
6.1 PARKS AND RECREATION COMMISSION MINUTES - Regular Meeting of
July 26, 2001 — Receive and file
Requested by: Community Services Division
6.2' VOUCHER REGISTER — Approve Voucher Register dated' September 4,
2001' in the amount of $796,713.52.
Requested by: Finance Division
SEPTEMBER 4, 2001 PAGE 3
6.3 TREASURER'S STATEMENT Per Council policy, the Treasurer's
Statement for July 2001 is presented for the City Council's review and
approval.
Recommended Action: It is recommended that the City Council approve.
Requested by: Finance Division
6.4 PROPOSITION A LOCAL ' RETURN FUND,,"PROPOSITION C LOCAL
RETURN FUND ANDTRANSPORTATION DEVELOPMENTACT AUDITS
FOR THE FISCAL YEARS ENDED JUNE 30, 2000 AND 1999:
Recommended Action: It is recommended that the City Council receive,
accept and file Prop. A Local Return Fund, Prop. C'Local Return Fund and
Transportation Development Act Fund Audit Reports for fiscal years ending
June 30, 2000 and 1999.
Requested by: Finance Division
6.5 EXONERATION OF CASH DEPOSIT IN LIEU OF GRADING BOND IN THE
AMOUNT $5,400 FOR LOT 154 OF TRACT 30091 (22927 LAZY TRAIL
ROAD, COUNTRY ESTATES).
Recommended Action: It is recommended that the City Council approve the
exoneration and direct the City Clerk to notifythe owner of this action.
Requested by: Public Works Division
6.6 AWARD OF CONTRACT TO DREAM ENGINEERING IN THE AMOUNT OF
$6,280 TO REVIEW ELECTRICAL USE IN THE CITY'S PARKS AND TO
RECOMMEND METHODS TO ACHIEVE A 20% REDUCTION IN MONTHLY
ELECTRICAL CONSUMPTION.
Recommended Action: It is
recommended that the City Council approve the
award of contract to Dr amEng Engineering, Inc. in the amount of $6,280.
Requested by: Public Works
6.7 LETTER OF SUPPORT FOR THE PROPOSED DESIGNATION OF THE SR .
105 AND SR 605 FREEWAY INTERCHANGE AS THE JOE A. GONSALVES
MEMORIAL INTERCHANGE.
Recommended Action: It is recommended that the City Council approve the
preparation of a letter of support.
Requested by: City Manager
SEPTEMBER 4, 2001 PAGE 4
6.8 EXTENSION OF CONTRACT SERVICES AGREEMENT WITH CHARLES
ABBOTT & ASSOCIATES FOR PLAN CHECK AND INSPECTION
SERVICES RELATED TO PRIVATE/SUBDIVISION DEVELOPMENTS, ON
AN ON-CALUAS-NEEDED BASIS, FOR A PERIOD OF TWO (2) YEARS,
COMMENCING OCTOBER 21, 2001.
Recommended -Action: It recommended that the City Council approve and
authorize the Mayor to extend°the Contract Services Agreement with Charles
Abbott & Associates to provide plan checking and inspectionservices on an
as -needed basisJor a period of two years commencing October 21, 2001.
6.9 EXTENSION OF CONTRACT SERVICES AGREEMENT WITH HALL &
FOREMAN, INC. FOR PLAN_ CHECK AND INSPECTION SERVICES
RELATED TO PRIVATE/SUBDIVISION DEVELOPMENTS, ON AN ON-
CALL BASIS, FOR A PERIOD OF TWO (2) YEARS, COMMENCING
OCTOBER 21, 2001.
Recommended Action: It is recommended that the City Council approve and
authorize the Mayor to. extend the Contract Services Agreement with Hall &
Foreman, Inc. to provide plan checking and inspection services on an as -
needed basis for a period of two years commencing October 21, 2001.
Requested by: Public Works Division
6.10 RESOLUTION NO 2001-02A -A RESOLUTION -OF THE CITY COUNCIL OF
THE CITY OF DIAMOND BAR AMENDING RESOLUTION NO. 2001-40 -
FY 2001-2002 MUNICIPAL BUDGET TO INCLUDE APPROPRIATION FOR
PURCHASE ORDER CARRYOVERS.
Recommended Action: It is recommended that the City Council adopt
Resolution No. 2001-02A amending Resolution No. 2001-40.
Requested by: Finance Division
6.11 AREA 3 SLURRY SEAUASPHALT RUBBER AND AGGREGATE
MEMBRANE (ARAM) PROJECTS:
(a) ALLO-CATE.$120,000 FROM UNAPPROPRIATED GAS -TAX FUND
BALANCE TO INCREASE THE AREA 13 SLURRY SEAL PROJECT
BUDGET BY $120,000; AWARD THE AREA 3 SLURRY SEAL CONTRACT
TO PAVEMENT COATINGS COMPANY IN THE AMOUNT OF $436,647.25
AND AUTHORIZE A CONTINGENCY AMOUNT OF $30,000 FOR PROJECT
CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A
TOTAL AUTHORIZATION OF $466,647.25,
Recommended Action: It is recommended that the City Council approve the
allocation of $120,000 from unappropriated Gas Tax Fund balance and
award the Area 3 Slurry Seal Contract to Pavement Coatings Co.
SEPTEMBER 4, 2001 PAGE.5
(b) AWARD OF THE AREA 3 ARAM ASPHALT RUBBER AND
AGGREGATE MEMBRANE (ARAM) PROJECT TO MANHOLE ADJUSTING
CONTRACTORS, INC. IN THE AMOUNT OF $288,135 AND AUTHORIZE
A CONTINGENCY AMOUNT OF $20,000 FOR PROJECT CHANGE
ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL
AUTHORIZATION OF $308,135.
Recommended Action: It is recommended that the City Council award the
contract for the Area 3 ARAM 'Overlay Project to Manhole Adjusting
Contractors, Inc. A 1 .. �. "'
(c) AWARD OF INSPECTION SERVICES CONTRACT FOR AREA 3
SLURRY SEAL AND AREA 3 ARAM OVERLAY PROJECTS TO
ADVANCED APPLIED ENGINEERING, INC. IN AN AMOUNT NOT TO
EXCEED $35,000 AND AUTHORIZE A CONTINGENCY AMOUNT OF
$3,000 FOR PROJECT CHANGE ORDERS TO BE APPROVED BY THE
CITY MANAGER, FOR A TOTAL AUTHORIZATION OF $38,000.
Recommended Action: It is recommended that the City Council award the
Inspection Services for the Area 3 Slurry Seal and Area 3 ARAM Overlay
Projects to Advanced -Applied Engineering, Inc.
Requested by: Public Works Division
6.12 RESOLUTION NO. 2001 -XX: A RESOLUTION OF -THE CITY COUNCIL
THE CITY OF DIAMOND BAR AMENDING PERSONNEL RULES AND
REGULATIONS TO PROVIDE AN INCREASE OF $20 PER MONTH TO
THE BENEFIT ALLOTMENT.
Recommended Action: It is recommended that the City- Council adopt
Resolution No.2001-XX amending Resolution No. 2001-43 setting forth
personnel rulesand regulations regarding the payrnent of salaries, sick leave,
vacations, leaves of absences, and other regulations and direct staff to adjust
the FY 01-02 Municipal Budget accordingly.
Requested by: Mayor Huff
6.13 CONSIDERATION OF LETTER. OF _SUPPORT FOR THE CITY OF
ANAHEIM TO HOST THE INTERNATIONAL INSTITUTE' OF MUNICIPAL
CLERK'S (IIMC) ANNUAL CONFERENCE TO BE HELD IN MAY, 2006.
Recommended Action: Itis recommended that the City Council authorize the
Mayor to execute the Letter of Support:
Requested by: City Clerk
SEPTEMBER 4, 2001 PAGE 6
6.14 DIAMOND BAR CHAMBER OF COMMERCE ANNUAL AGREEMENT AND
EXPANSION OF SERVICES TO INCLUDE A MONTHLY CITY
NEWSLETTER.
Recommended Action: It is recommended that the City Council approve the
concept of renewing the Annual D.B. Chamber of Commerce agreement for
Services to include the publication and distribution of a 'City of D.B.
Newsletter to be added to the monthly publication The VIEW; and direct the
City Manager to execute the agreement.
Requested by: City Manager
- 6.15 RESOLUTION NO. 2001 -XX: A RESOLUTION APPROVING ACQUISITION
OF TITLE TO CERTAIN TAX DEFAULTED PROPERTIES LOCATED
WITHIN THE CITY FOR PARKS, OPEN SPACE AND RECREATION
PURPOSES.
Recommended Action: It is recommended that the City Council adopt the
Resolution.
Requested by: City Manager
7. PUBLIC HEARINGS: 7:00 p.m., or as soon 'thereafter as matters may be
heard.
7.1 RESOLUTION NO. 2001 -XX: VACATING A PORTION OF HAWKWOOD
ROAD WITHIN LOT 28 OF TRACT 47850 OF THE CRYSTAL RIDGE
ESTATES - Continued from August 21, 2001.
Recommended Action: It is recommended that the City Council open the
public hearing, receive public testimony, close the public hearing and adopt
Resolution No. 2001 -XX.
Requested by: Public Works Division
8. OLD. BUSINESS:
8.1. APPROVAL_ OF THE COMMUNITY/SENIOR CENTER PRELIMINARY
DESIGN AND AUTHORIZE INCREASE TO THE CONTRACT BETWEEN
THE CITY AND GONZALEZ GOODALE ARCHITECTS IN THE AMOUNT
OF $167,000.
Recommended Action:It is recommended that the City Council accept a
presentation regarding the preliminary design of the Senior/Community
Center; approve the design; authorize the creation of a computer-generated
animation model of the project; authorize the City Manager to increase the
architect's contract in the amount of $167,000; and appropriate the
necessary funds from General Fund Reserves.
SEPTEMBER 4, 2001 PAGE 7
Requested by: City Manager
9. NEW BUSINESS:
9.1 RESOLUTION NO. 2001 -XX: A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF DIAMOND 'BAR TO ACQUIRE, OPERATE AND/OR
ESTABISH A PUBLIC UTILITY, PURSUANT TO PUBLIC UTILITIES CODE
SECTION 10001; ET SEQ., AND THE CONSTITUTION OF THE STATE OF
CALIFORNIA, ARTICLE 11, SECTION 9:
Recommended Action: It is recommended that the City Council adopt
Resolution No. 2001 -XX. -
Requested by: City Manager
10. COUNCIL SUB -COMMITTEE REPORTS/COMMENTS: Items raised by
individual Council Members are for Council discussion. Direction may be given at
this. meeting or the item may be scheduled for action at a future meeting.
11. ADJOURNMENT: This meeting will be adjourned in memory of Florence E.
O'Connor.
.e.10
4
DEPARTMENT OF HEALTH & HUMAN SERVICES Substance Abuse and Mental
Health Services Administration
Center for Mental Health Services
Center for Substance Abuse
JUL Prevention
•- _ 'F Center for Substance Abuse
Treatment
Dear Colleague: Rockville MI? 20857
In any given year, three million Americans find help for their alcohol or drug problems through a range
of effective treatment and recovery options. However, an astonishing 10 million of those grappling with
the disease of addiction find there is a severe shortage of quality, accredited and affordable programs and
services to meet their needs.
The Substance Abuse and Mental Health Services Administration's (SAMHSA) Center for Substance
Abuse Treatment (CSAT) works to inform the public about the effectiveness of treatment, the nature of
addiction and the recovery process, and the tremendous need to increase treatment program and service
capacity across the country.In addition, CSAT's grant programs and technical assistance efforts seek to
enhance the Nation's treatment infrastructure wherever and however possible.
Our commitment to these tasks is reflected in CSAT's recently released National Treatment Plan. The
plan is a consensus document reflecting evidence -based research and the most current expert thinking in
the treatment field on five major areas of critical importance: closing the treatment gap; reducing stigma
and changing attitudes; improving and strengthening treatment systems;; connecting services and
research; and addressing workforce issues Copies of the National Treatment Plan are available from
either the National Clearinghouse for Alcohol and Drug Information (NCADI), at 1-800-729-6686, or'
on-line, www.samhsa.gov. Please click on CSAT.
National Alcohol and Drug Addiction Recovery Month is celebrated every year in September. In
keeping with the National Treatment Plan's primary objectives,this year's twelfth observance seeks to
inspire all levels of government, business and society to work toward enhancing treatment program
access; availability and quality at the community, city, State and national levels. It also provides a focal
point to acknowledge the everyday heroes who have sought help and are in recovery.
This year's Recovery Month theme is "We Recover Together: Family, Friends, and Community." It
underscores the role each of us has to play in the recovery process, and emphasizes the united front that
must be presented to encourage individuals with alcohol and drug problems to seek help and to remain
sober. While it is true that effective treatment programs and services are critical to the recovering
individuals' success, the support received from family, friends, the workplace and society as a whole is
equally important.
As the lead coordinator for the Recovery Month observance, CSAT partners each year with other public
sector entities, national and local coalitions and organizations to develop a Recovery Month activities kit,
as well as other special events. A copy of the kit has been enclosed for your review and use.
This year CSAT-sponsored Community Forums/Events will be held throughout the country during
September. These forums/events will examine key treatment and recovery -related issues in local
communities and define specific objectives and action steps to broaden support and access for individuals
in recovery, their families and friends. Each forum seeks to unite a range of stakeholders in taking action
including families; policymakers; judges; insurers; health professionals; treatment providers;
educators/schools; faith -based organizations; individuals working in the criminal justice system;
community-based organizations serving children and families; diverse racial, ethnic and cultural groups;
members of the media; and other community leaders:
Office of the Administrator—office of Applied Studie"ffice of Communications—Office of Equal Employment Opportunity & Civil Rights --Office of Managed Care—Office of
Minority Health—Office of Policy & Program Coordinatior—Office of Program Services
Page 2
The following cities have been identified as Community Forum/Event sites this.year: _
Phoenix, Arizona Detroit, Michigan
Los Angeles, California Minneapolis/St. Paul Minnesota
Hartford, Connecticut New York, New York
District of Columbia Raleigh-Durham, North Carolina
Jacksonville, loriida Columbus and/or Cincinnati, Ohio
Atlanta, Georgia Portland, Oregon
Chicago, Illinois Harrisburg and Bucks County, Pennsylvania
Baltimore,, Maryland Madison, Wisconsin
Boston, Massachusetts
Other possible cities under consideration include: Kansas City, Kansas; New Orleans, Louisiana; and
St. Louis, Missouri.
We hope that you and your organization will participate in the upcoming Recovery Month events as
much as possible. This year's kits have also been sent to Federal, State and local officials. We
encourage you to contact your local elected officials or your State Substance Abuse Director to offer
your assistance in coordinating Recovery Montle activities in your area, and in drafting a proclamation or
organizing a media event. Please make an effort to participate in the Community Forum/Event in your
area, or develop your own community event based on your local resources and interests.'
You may contact CSAT's Office of Communications and External Liaison for additional information
about this observance at (301)'443-5052. You may also obtain information through the Recovery Month
web site accessed through www.samhsa.gov.
We look forward to your participation in this year's Recovery Month activities, and thank you for your
support.
Sincerely,
f leu' 1westley
jAing h'Admutitrato111, M D'C D., , M.P.H.
Director
ance Abuse and Mental Health Center for Substance Abuse Treatment
Services Administration
Enclosure
I
T '_ �, i d
CITY COUNCIL _
T98
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manager
Meeting Date -
AGENDA REPORT
TITLE: Discussion of Bus Shelter, bus bench and trash container options for the City's bus
stops and the determination of Council meeting -date when item will be presented for consideration.
RECOMMENDATION: It is recommended that the City Council support the design elements
recommended by the sub -committee and to review the two options presented for thebackpanel. It is
further recommended that the City Council direct staff to agendize this item for the September 18
Councilmeeting for formal approval.
FINANCIAL IMPACT: There are no costs to the City related to the installation of new
components at the City's bus stops. All costs will be borne by Clear Channel Outdoor (formerly Eller
Media Co.)
BACKGROUND: The City of Diamond Bar has a seven year contract with Clear Channel Outdoor
(formerly Eller Media Co.) for the provision of shelters at bus stops throughout the City. Section 3 of
the contract requires the replacement of existing bus shelters and bus' benches with new models. The
contract also requires the addition of trash containers at all of the bus stops in Diamond Bar.
At its meeting on May 1, 2001, the City Council established a sub -committee (Mayor Huff and Council
Member Ansari) to review styles of bus shelter components and to develop a recommendation to the
full City Council. Bus shelter catalogs were also distributed to all the Council Members.
The sub -committee met on July 12 to tour bus shelters in the Cities of Westminster, Santa Ana, Brea
and Orange. Sub -committee members then met separately with staff on August 29 and 30 to discuss
details about the components and styles to recommend to the full City Council.
DISCUSSION: The components recommended by the ad hoc committee are:
1. Bus Stop Shelter — Model 17ALP —17 foot long aluminum low peak roof with gables and
roof drain, two ad panels, recessed safety lighting, footing caps, address panel on roof
edge, city logo panels on each end of roof, powder coat color (Leaf Green RAL 6002), with
lighting powered by Edison.
Back Panel Options
A. Floating rectangular perforated metal with prairie highlights (mission style)
B. Two (2) rear wall display cases to display the artwork of school children and resident
artists. (i.e. City of Brea Bus Shelter)
Agenda #
- -- 1Vleeting :Date
I IM
CITY COUNCIL AGENDA REPORT
2. Bus Benches (same benches are recommended for use in shelters and at bus stops
without shelters) -vinyl coated metal bench with backrest, color Leaf Green RAL 6002.
3. Trash containers — 30 gallon vinyl coated metal container, color Leaf Green RAL 6002.
Attachments: Draft design of bus shelter components
P to of City of Brea Bus Shelter Design with public art display cases
BoW R J es DeStei no
ct
Direor of Community, Services Deputy City M Hager
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CITY OF DIAMOND BAR
"QUICK CAP" MINUTES
SEPTEMBER' 4, 2001
STUDY SESSION:
Room CC -8
Present:
O'Connor, MPT/Herrera, M/Huff
5:15 p.m. AQMD/The Government Center,
Council Members Ansari, Chang,
Also present were: Linda Lowry, City Manager Christy Haugin,
Assistant City Attorney; James DeStefano, Deputy City Manager, David Doyle,
Deputy City Manager; David Liu, Public Works Director; Bob Rose, Community
Services Director; Linda Magnuson, Finance Director; Lynda Burgess, City Clerk,
Teresa Arevalo, Sr. Administrative Assistant; Todd Strojny, Sr. Administrative
Assistant; and Marsha Roa, Community Services Assistant.
(a) Community/Senior Center Project Architectural Renderings and Discussion
of Proposed Contract Amendment
(b) Discussion of Bus Shelter, Bus Bench and Trash Containeroptions for the
City's bus stops and the determination of Council meeting date when item will
be presented for consideration.
ADJOURNED STUDY SESSION:' 6:16 p.m.
1. CLOSED SESSION: None
2. CALL TO ORDER: Mayor Huff called the meeting to order at
6:36 p.m. in the Auditorium of the South Coast Air Quality Management District/The
Government Center, 21865 E. Copley Dr., Diamond Bar, CA:
PLEDGE OF ALLEGIANCE: Council Member Ansari
INVOCATION: Reverend Mike Sc'huenemeyer, D.B.
Congregational Church
ROLL CALL: Council Members Ansari, Chang, O'Connor,
Mayor Pro Tem Herrera, Mayor Huff
Also present were; Linda Lowry, City Manager; Christy Haugin,
Assistant City Attorney; James DeStefano Deputy City Manager, David Doyle,
Deputy City Manager; David Liu, Public Works Director; Bob Rose, Community
Services Director;` Linda Magnuson, Finance Director; Lynda Burgess, City Clerk,
Teresa Arevalo, Sr. Administrative Assistant; Todd Strojny, Sr. Administrative
Assistant; and Marsha Roa, Community Services Assistant.
APPROVAL OF AGENDA: CM/Lowry announced that Consent Calendar
Items 6.12 and 6.14 would be moved to New Business.
3A. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
SEPTEMBER 4, 2001 PAGE 2
3.A.1 Proclaimed September 2001 as National Alcohol and Drug Addiction
Recovery Month.
3.A.2 Presented "Keep California Beautiful" environmental award received by the
City on August 23, 2001.
3.A.3 Presentation by Diamond Bar Improvement Assn. President Bob Zirbes, Re:
"Paint the Town" Program.
3.A.4 Presented Certificates of Recognition to Kevin Cramer, Joe Dunn, Lupe
Espinoza, Diane Hart, Kathleen Newe, John South, Eric Stone, Tom
Windham, Kathy Nolan and Mayor Huff "House Captains" for the Diamond
Bar Improvement Assn. "Paint the Town 2001 Program."
3.A.5 Presentation of Diamond Bar Online by DCM/Doyle:
3B. CITY MANAGER REPORTS AND RECOMMENDATIONS:
4. 4.a PUBLIC COMMENTS: Robert Arceo — Thanked - C/Ansari,
C/O'Connor and DCM/DeStefano for helping him toward receipt of his Purple Heart.
Complained about the condition of Diamond Village apartments.
Rev. Schuenemeyer - Commented on several statements made within "The Mayor's
Corner" article in the Windmill last month.
Jeff Koontz, D.B. Chamber — Candidates' Forum to be held on October 30th, 7-9
p.m. in the AQMD/The Government Center Auditorium.
4.b RESPONSE TO PUBIC COMMENT:
DCM/DeStefano announced that the management company responsible for
Diamond Village has recently visited City Hall for plan checking services related to
repair/replace the carports.
5. SCHEDULE OF FUTURE EVENTS:
5.1 PLANNING 'COMMISSION - September 11, 2001 7:00 p.m.,
AQMD/Government Center Auditorium, 21865 E. Copley Dr.
5.2 STATE LANTERMAN COMMUNITY ADVISORY COMMITTEE — September
11, 2001 - 7:00 p.m., Research Conference Room, Lanterman Development
Center, 3530 W. Pomona Blvd., Pomona
5.3 TRAFFIC AND TRANSPORTATION COMMISSION -September 13, 2001
— 7:00 p.m., AQMD/Government Center Hearing Board Room, 21865 E.
Copley Dr.
SEPTEMBER 4, 2001 PAGE 3
5.4 CITY LANTERMAN MONITORING COMMITTEE —September 17, 2001 —
7:00 p.m., AQMD/Government Center Room CC -8, 21865 E. Copley Dr.
5.5 CITY COUNCIL MEETING September 18, 2001 — 6:30 p.m.,
AQMD/Government Center Auditorium, 21865 E. Copley Dr.
6. CONSENT CALENDAR: Moved by C/Ansari, seconded by MPT/Herrera
to approve the Consent Calendar, with the exception of items 6.12 and 6.14. Motion
carried 5-0 by the following Roll Call vote:
6.1 RECEIVED AND FILED PARKS AND RECREATION COMMISSION
MINUTES — Regular Meeting of July 26, 2001.
6.2 APPROVED VOUCHER REGISTER dated September 4, 2001 in the
amount of $796,713.52. (C/O'Connor abstained from approval of P.O.
11245 in the amount of $269.50 due to a potential conflict of interest relating
to the Lanterman Forensic Expansion Project.)
6.3 REVIEWED AND APPROVED TREASURER'S STATEMENT — for July 2001.
6.4 RECEIVED, ACCEPTED AND FILED PROPOSITION A LOCAL RETURN
FUND, PROPOSITION C LOCAL RETURN FUND AND TRANSPORTATION
DEVELOPMENT ACT AUDITS FOR THE FISCAL YEARS ENDED JUNE 30,
2000 AND 1999.
6.5 EXONERATED CASH DEPOSIT IN LIEU OF GRADING BOND IN THE
AMOUNT $5,400 FOR LOT 154 OF TRACT 30091 (22927 LAZY TRAIL
ROAD, COUNTRY ESTATES) AND DIRECTED THE CITY CLERK TO
NOTIFY THE OWNER OF THIS ACTION.
6.6 AWARDED CONTRACT TO DREAM ENGINEERING IN THE AMOUNT OF
$6,280 TO REVIEW ELECTRICAL USE IN THE CITY'S PARKS AND TO
RECOMMEND METHODS TO ACHIEVE A 20% REDUCTION IN MONTHLY
ELECTRICAL CONSUMPTION.
6.7 APPROVED PREPARATION OF A LETTER OF SUPPORT FOR THE
PROPOSED DESIGNATION OF THE SR 105 AND SR 605 FREEWAY
INTERCHANGE AS THE JOE A. GONSALVES MEMORIAL
INTERCHANGE:
6.8 APPROVED EXTENSION OF CONTRACT SERVICES AGREEMENT WITH
CHARLES ABBOTT & ASSOCIATES FOR PLAN CHECK AND
INSPECTION SERVICES RELATED TO PRIVATE/SUBDIVISION
DEVELOPMENTS, ON AN ON-CALUAS-NEEDED BASIS, FOR A PERIOD
OF TWO (2) YEARS, COMMENCING OCTOBER 21, 2001.
6.9 APPROVED EXTENSION OF CONTRACT SERVICES AGREEMENT WITH
HALL & FOREMAN, INC. FOR PLAN CHECK AND INSPECTION
SEPTEMBER 4, 2001 PAGE 4
SERVICES RELATED TO PRIVATE/SUBDIVISION DEVELOPMENTS, ON
AN ON-CALL BASIS, FOR A PERIOD OF TWO (2) YEARS, COMMENCING
OCTOBER 21, 2001.
6.10 ADOPTED RESOLUTION NO 2001-02A - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR AMENDING RESOLUTION
NO. 2001-40 FY '2001-2002 MUNICIPAL BUDGET TO INCLUDE
APPROPRIATION FOR PURCHASE ORDER CARRYOVERS.
6.11 AREA 3 SLURRY SEAUASPHALT RUBBER AND AGGREGATE
MEMBRANE (ARAM) PROJECTS:
(a) ALLOCATED $120,000 FROM UNAPPROPRIATED GAS TAX FUND
BALANCE TO INCREASE THE AREA 3 SLURRY SEAL PROJECT
BUDGET BY $120,000; AWARDED THE AREA 3 SLURRY SEAL
CONTRACT TO PAVEMENT COATINGS COMPANY IN THE AMOUNT OF
$436,647.25 AND AUTHORIZED A CONTINGENCY AMOUNT OF $30,000
FOR PROJECT CHANGE ORDERS TO BE APPROVED BY THE CITY
MANAGER, FOR A TOTAL AUTHORIZATION OF $466,647,25.
(b) AWARDED THE AREA 3 ARAM ASPHALT RUBBER AND
AGGREGATE MEMBRANE (ARAM) PROJECT TO MANHOLE ADJUSTING
CONTRACTORS, INC. IN THE AMOUNT OF $288,135 AND AUTHORIZED
A CONTINGENCY AMOUNT OF $20,000 FOR PROJECT CHANGE
ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL
AUTHORIZATION OF $308,135.
(c) AWARDED INSPECTION SERVICES CONTRACT FOR AREA 3
SLURRY SEAL AND AREA 3 ARAM OVERLAY PROJECTS TO
ADVANCED APPLIED 'ENGINEERING, INC. IN AN AMOUNT NOT TO
EXCEED $35,000 AND AUTHORIZED A CONTINGENCY AMOUNT OF
$3,000 FOR PROJECT CHANGE ORDERS TO BE APPROVED BY THE
CITY MANAGER, FOR A TOTAL AUTHORIZATION OF $38,000.
6.12 APPROVED LETTER OF SUPPORT FOR THE CITY OF ANAHEIM TO
HOST THE INTERNATIONAL INSTITUTE OF MUNICIPAL CLERK'S (IIMC)
ANNUAL CONFERENCE TO BE HELD IN MAY, 2006.
6.13 ADOPTED RESOLUTION NO. 2001-49: A RESOLUTION APPROVING
ACQUISITION OF TITLE TO CERTAIN 'TAX DEFAULTED PROPERTIES
LOCATED WITHIN THE CITY FOR PARKS, OPEN SPACE AND
RECREATION PURPOSES.
7. PUBLIC HEARINGS: 7`00 p.m., or as soon thereafter as matters may be
heard.
7.1 RESOLUTION NO. 2001 -XX: VACATING A PORTION OF HAWKWOOD`
ROAD WITHIN LOT 28 OF TRACT 47850 OF THE CRYSTAL RIDGE
SEPTEMBER 4, 2001 PAGE 5
ESTATES - Continued to October 2, 2001 at the request of the applicant.
8. OLD BUSINESS:
8.1 APPROVAL OF THE COMMUNITY/SENIOR CENTER PRELIMINARY
DESIGN AND AUTHORIZE INCREASE TO THE CONTRACT BETWEEN
THE CITY AND GONZALEZ GOODALE ARCHITECTS IN THE AMOUNT
OF $167,000:
Clyde Hennessee -
Moved by C/Chang, seconded by C/O'Connor to 'approve the design;
authorize the creation of a computer-generated animation model of the
project; authorize the City Manager to increase the architect's contract in the
amount of $162,000 and appropriate the necessary funds from General
Fund Reserves.
9. NEW BUSINESS:
9.1 RESOLUTION NO. 2001-50: A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF DIAMOND BAR TO ACQUIRE, OPERATE AID/OR
ESTABISH A PUBLIC UTILITY, PURSUANT TO PUBLIC UTILITIES CODE
SECTION 10001, ET SEQ., AND THE CONSTITUTION OF THE STATE OF
CALIFORNIA, ARTICLE 11, SECTION 9.
Rick Meza, So. Calif. Edison — Recommended that the City conduct a
comprehensive feasibility study before adoption of such a resolution.
Clyde Hennessee - supported adoption of the proposed resolution.
Moved by C/Chang, seconded by MPT/Herrera to adopt Resolution No.
2001-50. Motion carried 5-0 by the following Roll Call vote:
9.2 RESOLUTION NO. 2001-51: A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF DIAMOND BAR AMENDING PERSONNEL RULES AND
REGULATIONS TO PROVIDE AN INCREASE OF $20 PER MONTH TO
THE BENEFIT ALLOTMENT AND INCLUDE THE CITY COUNCIL AS
ADDITIONAL EMPLOYEES THAT SHALL RECEIVE AN ADDITIONAL $30
PER MONTH BENEFIT ALLOTMENT.
Moved by MPT/Herrera, seconded by C/Ansari to adopt Resolution No.2001-
51 amending Resolution No. 2001-43 setting forth personnel rules and
regulations regarding the payment of salaries, sick leave, vacations, leaves
of absences, and other regulations and direct staff to adjust the FY 01-02
Municipal Budget accordingly.
SEPTEMBER 4, 2001 PAGE 6
9.3 DIAMOND BAR CHAMBER OF COMMERCE ANNUAL AGREEMENT AND
EXPANSION OF SERVICES TO INCLUDE A MONTHLY CITY
NEWSLETTER.
Clyde Hennessee
Bob Zirbes, DBIA — asked that other D.B. publications' be allowed to bid on
this joint effort.
Moved by MPT/Herrera, seconded by C/Ansari to approve the concept of
renewing the Annual D.B. Chamber of Commerce agreement for Services to
include the publication and distribution of a City of D.B. Newsletter to be
added to the monthly publication The VIEW; and direct the City Manager to
execute the agreement, subject to guidelines consistent with the Political
Reform Act. Motion carried 3-2 (O'Connor and Huff voted no) by the
following Roll Call vote:
10. COUNCIL SUB-COMMITTEE REPORTS/COMMENTS:
11. ADJOURNMENT: There being no further business to conduct, M/Huff adjourned
the meeting at 9:50 p.m. in memory of Florence E. O'Connor.
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
HEARING BOARD ROOM OF S.C.A.Q.M.D.
21865 E. Copley 'Drive
J U LY 26, 2001
CALL TO ORDER:
Vice Chairman St. Amant called the meeting to order at 7:05 p.m.
PLEDGE OF ALLEGIANCE:
The audience was led in the Pledge of Allegiance by Vice Chairman St. Amant.
ROLL CALL:
Present: Vice Chairman St. Amant, and Commissioners Anis, Finnerty and
Torres.
Chairman Hull was excused.
Staff: Bob Rose, Director of Community Services; Gary Olivas, Recreation
Superintendent, and Marisa Somenzi, Administrative Secretary.
MATTERS FROM THE AUDIENCE: Steve Tye, D.B. resident, thanked the Commission
and staff for the vision and courage to recommend that the Council provide a 4t" of July
celebration for the public. All comments have been very positive and the event provided
a. real sense of community.
Simon Cohen echoed Mr. Tye's remarks. It was an excellent party and his family and
friends had great fun.
1 • CONSENT CALENDAR:
VC/Torres moved, C/Anis seconded, to approve the consent calendar as recorded:
1.1 Minutes of June 28, 2001 Regular Meeting of the Parks & Recreation
Commission as presented with Chair/Hull being absent.
1.2 Minutes of July 16, 2001 Special Meeting of the Parks & Recreation
Commission approved as corrected with C/Finnerty abstaining and Chair/Hull
being absent.
VC/St. Amant requested the following corrections: Second lie from the
bottom of Page 9 - change "cannot" to "should not" so that it reads: "The
rules should not be changed."Add the following: "Chair/Hull suggested that
these (tennis court rules) changes be reviewed after a one year period.
VC/St. Amant concurred."
d JULY 26, 2001
PAGE 2 PARKS & REC COMMISSION
2. INFORMATIONAL ITEMS:
2.1 Recreation Program Update.
RS/Olivas reported on the following items:
1.
Youth Baseball
2.
Adult Basketball
3.
Adult Volleyball
4.
Adult Softball
5.
Contract Classes
6.
Tiny Tots
7.
Day Camp
8.
Youth Excursions
9.
Volunteen Program
10.
Teen Jam 20001
11.
Knott's Scary Farm's Halloween. Haunt
12.
Skate-a-Bration
13.
Winter Snow Fest
14.
Adult Excursions
15. Concerts In the Park & July 4t" Spectacular Special Event
2.2 Diamond Bar Community Foundation Update'- Report by C/Finnerty
The Foundation has sponsored booths at two concerts in the park in order
to create more community awareness regarding the organization. The
Foundation expects to benefit from the,City's hiring of a grant writer, In
addition, the organization will be cooperating with Albertsons in a special
payback program where a percentage of monies from sale of grocery items
can directly benefit the Foundation Future agenda items include goal
setting. She asked CSD/Rose to provide a wish list of items that relate to the
Parks Master Plan for the Foundation's consideration. Chair/Oaxaca has
indicated he will offer his resignation from the Foundation at the August 16
meeting.
2.3 Parks Report Response to Commissioners concerns re: park visits -
Report by CSD/Rose.
2.4 Capital Improvement Program - Report by CSD/Rose
1. Peterson Park Drainage Correction Project
City Council will consider award of contract for this project at its
August 7 meeting. The goal is to have the project completed before
December 31, 2001. Bids were within the engineer's estimates.
Therefore, funding is available to complete the project including
>additional sod in the turf area. During closure, it is staff's intent to
request that all recreation programs be moved to Pantera Park.
JULY 26, 2001 PAGE 3 PARKS & REC COMMISSION
2. Community/Senior Center Design Process
At a special July 17 meeting, the City Council discussed the original
cost estimate as compared to projected costs as a result of design
changes, square footage increases and site mitigation. The project
was originally estimated to cost 4.4 million dollars. The project, as
currently configured is estimated to cost about 10 million dollars. City
Council will hold a follow up study session on Tuesday, July 31 to
further consider this project.
3. OLD BUSINESS: None
4. NEW BUSINESS:
4.2 Proposed Table Tennis Program Establish:a site location and determine
all costs involved in conducting a Table Tennis Program in the City of
Diamond Bar.
RS/Olivas presented staff's report, Staff recommends that the Parks &
Recreation Commission recommend the Table Tennis Program location at
the Diamond Point Swim & Racquet Club and recommend the financial
expenditures to conduct the program.
Simon Cohen, a 21 year resident, loves table tennis. He feels that two tables
will not be adequate to serve the public interest. In addition, the Diamond
Point Swim & Racquet Club is small and dark and the floor is sticky. He
prefers the Heritage Park Community Center because the facility is capable
of handling three or four tables, it is well -lighted and it has time available. He
recommended purchase of the '"Stiga" table which is well -constructed and is
customarily used in tournament play.
Caesar Wu, a six year resident, spoke about the status of table tennis in the
sports world. West Covina has six tables available at their senior center;
Alhambra has six tables at an indoor basketball facility; Orange Coast
College has 14 tables available on Friday nights from 6:00 p.m. to 10:00 p.m.
and Sunday afternoon from 4:00 p.m. to 8:00 p.m. City of Santa Monica has
14 tables which are available on Friday nights from 6:00 p.m. to 10:00 p.m.
and Sunday afternoon from 4:00 p.m. to 8:00 p.m. These facilities are
always full with additional people waiting. There are often 30 people waiting
to use the tables in West Covina. With respect to expenses, if clubs are
formed using USTTA designations, sponsors can be found to partially pay
the costs. Manufacturers of tables will contribute tables to official clubs.
There are several companies that offer tables at substantial discounts for
club play. In order to register a club, a facility, schedule and club name is
necessary. Mr. Wu stated that table tennis is the #2 most popular sport in
the world. Adequate lighting is essential; background is very important;
height is important and the size of the room is important for open play as well
as, tournament play.' Local gymnasiums, senior centers and parks are good
JULY 26, 2001
PAGE, 4 PARKS & REC COMMISSION
locations.
VC/St. Amant suggested the Alpha Beta location in the Country Hills Towne
Center.
C/Finnerty suggested the large vacant space at the west end of the center.
CSD/Rose pointed out that space in the Country Hills Towne Center requires
tenant improvement and triple net lease costs.
C/Torres volunteered that there may be space; in the Government
Center/SCAQMD Building,
Mr. Wu stated that the best time to schedule play is from 7:00 p.m. to 10:00
p.m. In general, five tables could accommodate approximately 30 players
during a four hour period.
Sue Schwaben said she discovered table tennis two years; ago. She pays
a $5.00 non-resident fee to a facility in Anaheim where she plays two nights
a week. The facility is open for four hours and has 10 tables which require
double play (four people) per table. She occasionally plays in West Covina.
She would prefer to play in Diamond Bar. She asked the Commission to
take its time in reaching a decision about a table tennis program. She does
not understand how facilities in adjacent communities can operate without
charging participants.
C/Finnerty moved, VC/St. Amant seconded, to refer this matter back to the
ad hoc committee for further consideration. Motion carried by the following
Roll Call vote:
AYES:
COMMISSIONERS:
NOES:
COMMISSIONERS:
ABSENT:
COMMISSIONERS:
Anis, Finnerty, Torres, VC/St. Amant
None
Chair/Hull
4.1 Proposed Extension of Ball Field Light Use at Pantera Park - Due to the
planned closure of Peterson Park ballfields for renovation, recreation staff is
seeking the extension of ball fiend light use at Pantera Park per the following
schedule:
1. Lights on until 9:00 p.m. every day except Wednesdays
2. Wednesdays: Light use until 10:00 p.m..
3. Revised lighting schedule to be in place until work is completed at
Peterson Park, or December 31 2001, whichever is earlier.
VC/St. Amant moved, C/Finnerty seconded, to recommend that the Planning
Commission approve extendedball field light use for Pantera Park as
described. Motion carried by the following Roll Call voter
AYES: COMMISSIONERS: Anis, Finnerty, Torres, VC/St Amant
NOES: COMMISSIONERS: None
JULY 26, 2001 _ .
PAGE 5 PARKS & REC COMMISSION
ABSENT: COMMISSIONERS: Chair/Hull
4.3 Discussion of Youth Sports Programs - Non -Profit Sports Programs.
CSD/Rose presented staff's report. Staff recommends that the Parks &
Recreation Commission form an Ad Hoc Committee to discuss the aspects
of youth sports.
Following extensive discussion about inappropriate behavior of sports
participants, coaches and parents, the Commission requested that staff
obtain information regarding available resources for training programs, the
goal of which is to ultimately provide a resource library to share the
information with the Diamond Bar based non-profit sports organizations.
Staff will provide the Commission with an update on its findings at the next
meeting.
5. ANNOUNCEMENTS:
C/Finnerty stated that she was told by a Walnut Valley Unified School District board
member that the district wants to build a new 30 million dollar high school with a
Site
swimming pool open to public use. She suggested that the board consider D
and was told that the district was more interested in generating income as a result er into
Of commercial use of that site. Perhaps the school district and D.B. could ent
a cooperative effort. The school board is very aware of the Parks Master Plan and
integrated improvements for school district properties such as lighted tennis courts
and baseball' fields, etc.
C/Anis reported that on Thursday, August 2 at 6:30 p.m. in Sycamore Canyon Park,
Friends of the Library will host a historical report on Pio.Pico, the last Mexican
governor of California. Last week's presentation was very well received. She is
leaving for New York tomorrow and returning on August 5. The City Birthday Party
subcommittee met last Thursday morning to discuss next year's event. The next
meeting is scheduled for August 23 at 8:30 a.m., Conference Room A, City Hall.
VC/St. Amant suggested the City construct a permanent stage and band shell at
Sycamore Canyon Park for Concerts in the Park and other events. 'Yesterday he
participated in the "Twist and Shout" excursion to the Orange County Fair. He
commented on the excellent quality of the recreation staff led by Jennifer. "National
Night Out" will be celebrated at the Concerts in the Park August 8 event. He read
a newspaper article today which reported that the City of Walnut received a $24,000
grant from the California Integrated Waste Management Board for a new park using
recycledmaterials to create playground equipment and access for handicapped
kids.
C/Anis reported on her visit of Ronald Reagan Park and Starshine Park on July 2.
ADJOURNMENT:
C/Finnerty moved, VC/St. Amant seconded, to adjourn the meeting. There being no other
®� JULY 26, 2001
PAGE 6 PARKS & REC COMMISSION
business to come before the Commission, Vice Chairman St. Amant adjourned the
meeting at 9:45 p.m.
Respectfully Submitted,
ISI Bob Rose
Bob Rose
Secretary
Attest:
Isl"Mark St Amant
Vice Chairman Mark St. Amant
,
I-II AN Mr
V IJ
The attached l ,i st img ,of Vouchers :d tw ,�t Sep _ m b
=e 4, 2001 _ have tes-
reviewed, approved, anr:_te7=n 31for
payment.Payments
hereby t .i. d from r tii s_ a ; .�. :"%i .''. l tial i. t1 w f =.ltd d s 1.: t L h e .,, i^
1.iINr4 0 ES1.`R1j=! yf''K) P R1:_PAi f VOUCHERS t=RS TOTAL�
CIO 1 GIENIEERAL FUND 1.10 720.68
s _ t:l� i
.:. - ....0 :. . r r i r.J 00
CDM OF..DAN1.L_A f 3 E N Ji,.A.i:..{`OR t u..:CO 60 C)
0€) 0 1; 600. 00
3660
+•'•[ } . r�.SpS 411.81) {
; Qi { I-
F D, }L127
66) 00 _rrp
w
5
280.45 i
NT . --ill ,: t1 :
f ... . +r t- "I7rI d_ii. 2. r
„00 i _afc 786.65
C_t1. FUND 5,3O..o 5,3510. On.
IA 4 11 AD #41 I? } i. 0 0,
F r r :+ L. I..rr'?6f p 00 - 39,834.7-17
]-7
i_ 3.: ALL$" { ,: [C3. ! r."- f'y _i'� „ �' � -1%
...
E.
- RLL, -,_. }} -
'CITY OF
DUE Ti
[n= BAR
PAGE. 1
0/04/2001,
F1I#JT-iCGT-'r'sCT-AIT
ill
AflICEr* , BE„�PTII�ttil:
Clt
4
-
£5t}i5
CONITRT-5ti(�i#ER
244,5 `
TOTAL PREPAIDS
,00
TOTAL VOUCHERS
244.80
TOTAL DUE VENDOR
244.30
ALPERT'S PRINTING INC
0014095-42111--
11246
23210 DIGITAL PRE -PRESS SUDS
190.47
0014095-42111--
11296
23244 DIGITAL PRE -PRESS SVCS
277.36
TOTAL PREPAIDS
.GQ
TOTAL MMERS
468.33
TOTAL DUE VENDOF,
4x,,8.3.,
WERICAN CLASSIC SANITATION'
_115,340-42112.0--
318221 6123-7120 LORBEER-EG RNTL
145.60
001Y_401-42130- -
33819 7121-8/17 1ORBEER-tO RTNL
145.60
TOTAL PREPAIDS
.tit
TOTAL VOUCHED
241.
TOTAL DUE VENDOR
241.20
AMERICAN MINI STMRAGE
010140%-42140--
11401
RENTAL OF REAL PROPERTY
4--
-4210
ADDT'L CHARGES-# 4140'
44.E
TOTAL PREPAID
TOTAL VMUCHERIS
3,080.00 -,
TOTAL DUE VENDOR
37080.00
. te_!. ��, ri
HEM.a ;rr
-
{.E.1. .._ € ,r_--
i12_9
CONTRACT CLRSSE5-SUMIMEF
27.1?!
TOTAL PREPAID
.0
TOTAL VOUCHERS
27.00
TOTAL DUE'VE;Y2 OR
27.00
P 7 ,- -6
m
072601 MR #1T"u-7/26101
45,00
TOTAL PRE.?AIDS
a00
TOTAL VOtlL!-!ERS
45.01} '
TOTAL DUE VENDOR
45.00
AOC ACCOUNTANTS GVERLOAD
0` '_ 4`.>= •-44 0 --
11329
134352 TEMP SVCS-RPLC 0#143147
739.50 09/0412001 50900
0014050-44000--
11324
14.3825 _. TEMP SVCS-RPLC CKM8147
603.50 09/04/2001 50900
00140-50-44000--
11329
152670 TEMP SVCS-W/E 8/12101
612.00
C9"',14050-44000--
11329
148246� c
TAMP SVCS-W/E 51:!01
756,25
TOTAL PREPAID1,3343.00
TOTAL VOUMIE ,5j
y7 • 5
TOTAL DUE VENDOR
2,741.25
.`
CITY BF DIAL AR
RUN DATE' 08/291 1'17-'22:58- `
DATE'VOiit
REGISTER
FAQ: 2
_w...,
/i.Vhfi .trt9/t'4
-.
FUND/SECT-ACCT-PRO, EUmACCT
PC
? DESCRIPTION -
PREPAID
A1'lCIINT DATE
CHECK
APPLEDNE EMPLOYMENT SERVICES
f4'15510-44000--
113
TEMP St -WIE 7114101
726.00
}
}c�A-40.94583
iE ,8/1i/v1
435.60
x15510 -44G ;-'11;:59
cfi-4t3582220, TEMP SVCS-W!.E 71241/0'
716.93
00140140-44000--,
11272
CA -4066-13 TEMP SYSS-WE 8f41,01
519.60
0015510-44000--
11.59
CA -4065414 TEMP SVCS-Wj'E 8/4/01
716.93
0014040-440W—
11272
CA -4010401 TEMP SVCS -W tE 8/11 /01
519.60001.5510-44,00,0—
11 9
CA -4851046 IEMP SVCS-W/E 7/7/01
595.95
0015510-44000--
11359
CA -406183,' TEMP SVCS-�?/E 7 /_, /111
71.93
_
CA -4r36418 TEMP.RU-RPLC C-1.447612.
726.00` 09104/21001
50897
001,55:10-44000--
L;'i 4'�9f=Ti TEMP BYl'S-RPLC CK#47F 2
-4_
t 0 , i
>.67,83 n�/u4,�0Ci
SSr,
v' .ii' 44000--
CA -0026-37E Wir SVCS -FPLC [Y.#47&42
149.74 09104/2001
50897
CA -40166913 TEMP SV'CB-. W /E 8/08/01
627.52
TOTAL PREPAYS
7,542.75
TOTAL VOUCHERS
5,58-0.06
-
TOTAL BLE VENIDOR
-7, it2..t..81:
-.T
ti` -0? 1'`--
W-7463-8;03 LO?`1G DIST CH -CITY ON LITE
34.11
0101 1 , 42 ti=, -
3965680-8/0-1 LUNG DIST CHCS -;7576 COMM,
11.'92
39,55.71-8/44 LOING DISTANCE CHARGES
64a95
�t
3 65669-8009 LONG LIST CHARGES
32.62.
1-965666-8/07 1_C�MIG LIST .DJARC-P-S
12.65,
3-969-666-8;09 LONG DIST CH,AH'~ES
111.46
86039?1-8/s' LONG DIST: CHGS-SYC CYN P
18883
t t iftiy
125--,
,{'656 5-81`17, LONG DIST CHARGES'
14.95
j 4 t Li.3960194-81001
LONG MIST CHCS-SYC CYN PH.
15.01
--= --
OU602489-8/07 LONG DIST :'CIPPRGESr
1,. X31
TOTAL PREPAID S
.00
TOTAL V0UClorERE
331.51
TOTAL WEE VENDOR
- l
-
01
44269 RECKATIO.11 REFUN
35.00
TOTAL PREPAIDS
.00
TOTAL V LHCH-HER-
35.00
TOTAL DUE VENDOR
3<.00
uLf'�N E L 1511417 ..
GJKiitA;n{ CLASSES -SUMMER -
300.00
TOTAL PRrP,IDS
.00
-
TOTAL VOUCHERS
300.0
TOTAL DUE VENDOR
300010
i
CITY OF DIAnX PAR
RUN DATE. 012912ti1 17.22;58.
r VOUCHER EISTE -
EAuE:
DUE .T11RUi 09/04/2001
:u
l 1 T -ACCT- ,l T T
��-f
INVOICE , " DESCRI1�Lt�1
REPAID
ATE . CN£1
BOISE CASCADE OFFICE PRGDMTS
p i rin-4124'i--
570065MATINS SUPPLIES-PLNG,
42.07
0014fa9n-41200--
705759 SUPPLIES-2ENERAL
16, .
0014090-41 -200—
SLLIEu-rsE(#TL
-44.080014090-41200--0°�0�[31
APPLIES-GE�:ER,�_
34.=sig
001S35G-4: 0Ct--
034123 SUPPLIES-REEFEAT'IM!
ib3:
001 1104 -0 -41 -Mi—
414964 SUPPLIES -CITY CLERK
2.9-6
00-1.4f3. 41'2M--
,..
019167 SO p"SY � _ t
U. PLIES GENERAL
r
tsL+Li c
0014050.41200--
M391 St. PPLIES-FIMNCE
11.12'
f'52i0-412GC--
5222301 CRATING SUPPLIES -PING
31.11
704671 3UPPLIES-COM SVCS
34.16
0015350-41200--
959769 SUPPLiES=RECREATIGN
12.45
0015350-411200—
570.46 SUPPLIES RECREATION
• '
001.4090} 412100--
900337 SUPPLIES -GENERAL'
00114050-4120o
120
82TAA SUPPLIES-FINANCE
-
81.69
1014001 412;10__
52231E SUPPLIES-GEI1EFAL
63,24
0014CF50 4100—
7E4571 . P~IES-FINAN
4. 04
r014(750 41200--
015652 SUPPLIES-FIF'.AKiCE
27.34
x431405'3 41�w --
001447 SUPPLIES-FINMCE
10-8. CIO
0Q140900 41L0v'__
z404:'3 iPE?A'"fllsi�, St!PP'�IES'GEt?
, >=
24.52
r r ;,, 4 ^rt -
900296 SUPPL IES-PIUMBLIC WTR S
46.18
00155110-41200—
704755 SUPPLIES-PU2-L IC WCRt;Sg1
S2
K.91
TOTAL PRI-XIAII+S
,4K3
TOTAL MUCHERS
1;655.42
TOTAL DU -ENDO
Stk5Sr4i
tOR E. RA t't1FZ.P T711,10
FE'GF S'lES-FEF 96-2B
1,4.7.96
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,437.96
TOTAL DUE VEW
1,437.96
CITI OF PREA
0809x1 I DAY CAMP EXCURSION
45.00
ot '_5+04_410—
00153-50-42-410—
0,80201
{t8t2t11 DAY CAMP SHIM EIiEL.QSIUN
52.541
C 15^5;, 4MO-- 1
072601 DAY CAMP S'lAIM, EXCURSIIMN
53.25
4 103--
031631 DAY CAMP SWIM EXCURSION
47.E
TOTAL PREPAIDS
nn
TOTAL VOUCHERS
198.003
TOTAL DUE
.. VENDOF:Y8
r
1 4 -
DDR T i -f f -BU EI-MAt'i
- -
4317 FtERE1TIU1111 REFitPs3
96.00
TRiML PREFAIDS
,nr
TOTAL VOUCHERS
96.00
TOTAL DUE VENDOR,
96.00
Pill,,S
0015350-42410— 354 -4' 4141-- X11122
10136 EXCURSION -DAY CAIMP 3/14
617.5-5
TOTAL PREPAIDS
,00 "
TOTAL VOUCHERS
6+17.55
TOTAL DUE 'VENDM
617.55
rM, OF MIA!°lM'FIAR
RUN HATE M1 13:2"1=
JC�",E?Tf9
` .; FACIE: 4 -
IIIIE Fm' 09 041W
_
PREPATi
f! IO/SECT-ACCT-PROJECT ACS
PO
DICE )ESCRIPTIOIV
�T Iu4T6
JOHN BUR.DELAS
1264411-42340--
FEIN -CLQ TROG OCT -00
131,35
TOTAL FIREPAIDS
TOTAL VGUCPERS
101>35
TOTAL WM VENDOR
101.35
CPRS DISTRICT XI
'
n01•`_++?5tE-42325--
9"26'r F, FALL FRM-WS 0-6 OLIVAS
TOTAL PPEPAIDS
.Ot
TOTAL V€yO}UCfiER�Sj{�[
7.5. 00
TOTAL DUE YC3'fDO i-
'4
75.0,
VIMlY CUPP
C�a15^kF0-4G==•�DJ--
11298
CONTRACT CLASSES-SUMMER '
141.60
TOTAL F`REPAID.S
.00
TOTAL VOUCHERS
141.60
TOTAL DIE VENDOR •
14L 60
,Kw
D&J E =,SINEERINU
0015220-4520111—
11s48
20012-09 B & S SVCS-7/23-8/17/01
111,500.32
TOTAL PREPAIDS
,00
TOTAL VO CHERS
111,500.332
r-
TOTAL DIE VENDOR
111, 500.32
iA,}.a:L Ffr =tRreJ{` NDf!:" -1E. Iirl INC
n," 409-0-42130--
11367
E44?t'�)1-6 WATER SUPT M11P RENTAL
'
10.500014-090-41-
....'..
.
11367
8442201-61 WATER SU-fFiEOUIP RENTAL
133.12
11367
8720337-61 WATER .IPP/EQUIP REMTAL
4w
113c7
rttiCt�1?-61 WATER SUPP'_-UI" RENTAL
10.50
TOTAL PRZ AIDS
.00
TOTAL :`OMINERS
287.14
TOTAL DIE VENDOR
261.24
rr c ,4v 440, !�__
11410
DBCC'1' 80701 SECRETARY : SVCS-CGUNCIL
100.00
44
11410
P'R-R072601 SECRETARY .SVCS-F°:R
M. Of,'
0 140: 440,00_,--
11410
DBCC071701 SECRETARY SVCS-COUNCIL
..40� €
.30
1`'*044000--
11410
DECC073101 SECRETARY SVCS-•CC/Tt.T
120,00
11410
PMAR072401 SECRETARY SVCS-PLANNINlG
160.100
11411)?i�CF071>f3
Siv NARY SVCS-uCF
�'
60.00
114 0PC&-AR071C0'
SECRETA.r4Y SVCS-PLANNIIV:
6�3s00
11410
rG£,AR081401 '. SECRETARY EVCS-PLAINNIND
00.00
TOTAL PREPAIDS
.00
TOTAL VOUCNErS
160. CIO
TOTAL DILEVENDOR1,160,00
DER .RiMENT OF IATION
0`0151554-4,5507—
1 .911-6/01 SIBNAL MAINT-JUNIE 01
064.90
TOTAL PnEPAIDS
,OJ
TOTAL VOUCHERS
664,90
TOTAL DUE VENDOR
664,90
RU14 DATE. 08/29/2001 17:22:58V
CITY
REGISTEP
ME:
4
tMo 49,0127.2
FUND/SECT-ACCT-PRDJECT-ACCT
P11 #
INvulm : " - -- I1E 7tIi'TII E-
" A
LATE iCK ..
DImNO BAR AEiTt'iTIVE
001 41 -422 5
8178 C!HEVY- TRUC-K OIL t1 At
22 41
00153310-42200-
8172 % TREE !'lAlldT
TOTAL PREPAIDS
a00
To, VCF',ERS
250.41
TOTAL DUE,VENDOR..
250.41
DIATIOND BAR CHAMBER OF CMMERCE
n0t�05�,-45:05--
,. L,� _
2tv2 RE E/�i,oti
41.50
41.50
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
41.St�
TOTAL DOLE VEMPIOR
41.50
r P..MC+ BAR COMMUNITY Y PIIUhY=AT, iIl?I
0015Z3045v0. -
REMB-CONCERT 7/18,25/01
112[00
TOTAL F'REPAIu,
et
TOTAL VOUCHERS
tea
1 _: 04
TOTAL DUE. �r`Et�I"�R
112.00
����
{ A `j r i WASH
L1.... � i H�. ��!? LAR ,yah
-.
,s
Y
11- J7
SLY 01 VEH MAINT-PLANNING 7/01
,1-
:.
1ixD7LY
Oi VEH MA INT -PUBLIC S 7/41
,98'yy
25a
N
t!1z '.] ��•�;'--
11507
JULY 01 VEH N!FINT-POOL CARS 7/04
89.91
TOTAL PREPAIDS
TOTAL VOUCHERS
.00
747,87'
TOTAL DUE :VENDOR
147=87'`
+ ,'
.
-1.11AMONDI BAF MP PMP yT reer�•,r *•�
COMM ERG SL TOWN PRS
600,00"
TOTAL PREPAIDS
40
TOTAL VOUCHERS
600.00
=W,:
Tv'iAL DDE VENDOR,'
;
t F,y1-1-41200-._
-
REC-SUPPLIES
7.'�S
.,0 0. 4 0--
0014030-4223-30-
CM -TRAVEL & CONFERENCE
27.00CY.
14090- ^1 0")_'
GENERAL GOVT -SUPPLIES
7.55
15 1 v , `! _
PLANNING-mEETINGS
10.00
!-
1-50 42
EC tf-E t INS
5.00
TTIAL PREPAIDS
,40
_
TOTAL 4"O1.ICHERS
77.51
TOTAL DUE .>'EtDDR
77.51
DI PHO -1 EOl
407408 DAY CW
12.50,
1
407407 DAY EMAP
6.98
�.
3t5 C� c t�f--
`~ 453
407UIS CO:r .TS IN THE PARF.
13.09
00153, } u J--
407409 CONCEfiT5 IN THE PAf
7.45
0015350-41200--
407407 PROMBTION-I'#ARl4'ETIhdG
8.42
' 153550 4120 ;--
407410 TOURNEY 8/8-9/01
8.45
,
TOTAL PREPAIDS
00
TOTAL VOUCHERS
TOTAL ME VENDDR
56.89
`
CITY I DI B
_
RUMDATET QS/ -9/2001 17.22-58
$
tO'UM REGISTER:,
PAS. 6.
THRUI
FUNDJEECT-ACET-PROJECT-AMT
PREPAIDBLE
TO INVOICE DESCRIPTION
1P4T GA?i MECK
DIRECT CONNECTION MOP>_R
0015sMO-4212--
4608 MiAILI SVCS -FALL 2-01
306.87
TOTAL PREPAIDS
S?t
7[1Tf. rtEUCl
3,06.07
TOTAL NUE VBF-JOR
3G6. 37
DIVIERSIFIED PARATRAMIT INC
11MU-451,15--
1�-011e-00 �MLIDAY RIDE -1211-15/00
4,tI01M
TOTALFREPAIDS
pD
TtftTAL ?� �iU�CH!}�Er=Sr'
4,001.8
-.
f��
TOTAL ME VENDOR
.:4,001.80 -- -
DOCINENT MAGING SERVICE CORP
0014040-414000—
2,374 BLDG & SFTY PERMITS
5,!24.63
T�OlTtAL AIDS '
.00
ePREPI
HErS
5,r
4
TOTAL > >•. VENLOft
:r �,534.6?
-
_
. DEALERS-5,INC
DUOS
of '350 45_.0--
11260 CONTRACT GLASS'SUMMIMER
1L't�fD
TOTAL PFEPAIDS
.00
TOTAL VOUCHERS
110.00
TOTAL DUE VENDOR
1120,00
c-vt:.ATl13t Tu 6u, i``tL•
` ct'-} "-�Jti--
11261 ' 001-tMO CONTRACT CLASS-SU'NP�R
203.00
TOTAL PRE°AIDS
.00
TO`I& ,a. [C•NEPc
203.00
TOTAL DUFF VENDOR
2M. 00
c
i. 4L1Li
5'26 3C L.�.3 R".Ji €ATL-P1;ItLIC W,
44.36
55K,632350- EXPRESS 'MA',j C�prjj. C�s „!
11.00
TOTAM PREPAI"
a0,
TOTAL V!01.1 DERI S
55.36
TOTAL GUE VEINDOR
55,31
._HE HWA F€NG
z
442650 RECREATION REFUND
-LE a00
TOTAL PREPATDS
.00
TOTAL t.1uUCHERS
265.010
TOTAL DomVEIMIR
265.4,10
F TILT_:FRES
4'0 93-44"00--
172723 COFFEE MM. "ISUPPLY
61.06-
1.06TOTAL
TOTALPRUFAIDS
.0#0
TOTAL VOUCHERS
61,.06
TOML DUE VENDOR
61.06
AN"51,7FE FINNERTY
TOTAL PREPRIRS
. 1,
TOTAL VOUCHERS
4x.110,
TOTAL L! E VrN,I'M
45.00
CITY OF ,MXUNB JAR
RUN DATE: 0I2 /2001 1
MHER-REGISTEFI ` '
PAGE= 7
DUE THF! -.09/t4/1001
F4IrID/SECT-ACCT PRi SECT—QCT
#
pyo j�
FY�PAID;
MVOICE
ESCRIPT? 4
IPlTP . RATE
SANDY=FOLEY
001-244780--
RECRLATILN REF'4?.
TOTAL PREPAIDS
.00
TOTAL VOUCtS
29.0
TOTAL D ' FI=B
29, 00
julIE`FRAZIER
011-34780--
440 4 RECREATION REFUND
96.00,
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
96.00
TOTAL DUE VENDOR
96s00
JO-SEPH GARIAID
164411-42340--
COPS TRNNG-OCT 00
102.64
TOTAL PREPAIDS
TOTAL VOUCHERS
102.64
TOTAL DUE VENDOR
102.64
TAN OGNTA
0015350-45300--
11262
CONTRACT CLASSES—SUMMED
3015.00
TOTAL PREPAIDS;
TOTAL VOUCHERS
3016.06
TOTAL DUE VENDOR
81.00
r. n
txMPLEZ/GODIJALE ARCHITECTS
250521.5-46.420-138n-46420
11020 PROF SVCS-COMM/SENIOR CTR
3312.00_
jQ5215 4642'.r -13C99-46420
110:50 PROF SVCS-COMMISENIOR CTR
4J00.00
2505215-46420-13899-46420,
11G..�9 PROP SV'�.,S-COMSErIIOR CTR
21,610.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
19,702.00
TOTAL DUE VENDOR
1,701.00`
GRAFFITI �
GRAFFITI Cu,1TROL SYSTEMS
' }atir5sa 455 }''
111K
167/01 GRAFFITI MIL -JULY -01
2,100.00
TOTAL PREPAIDS
.00
TOTAL VOUCiERSS
2,MCI •0'?
TOTAL DUE VENDOR
2;100.0
GREATER LOS ANGELES CO;1wy %iEETOR
VC CONF-MACBRIDE
1,100.00 0/04/1001 50899
TOTAL PREPAIDS ,
1,200.00
TOTAL VOUCHERS
.00
TOTAL DUE VEND -DR
°'Ft' MAR PROMOTIO},S INC
001.4095-411400--
E6210 PF'JfMG MERCH-FUN SPRINGS
467.75
0014095-41400-- 95-41400--
062,40 USE TAX-FLN SPRINGS
-31.56
TOTAL PREPAIDS
.00
TOTAL '-vO1.GUS
435.19 '
TOTAL DUE VENDOR.
435.19
CITY OF DIAM010 BAR
f M PATE. OP,/29/£C*1 17`:22:5$
VOUNI _R flE ISTER
PACK* 8
_
YME T1��` . 104/-1
PRREAIA
F'; NT-l,lStCT-€CET-PcPDGECT-.iGCT
?S #
Il' LIME LESCkIPTi0I'MUN
CHECK
AMOPAUL
HALPEPT
1 2F.1t--
FPL DEPOSIT F, FjN -F°L 01-26
1,740.0
TOTAL FREPAICS '
.00
TC . A'_ VOUICHERS
L,740.00
TOTAL DUE WENDUR
1,740.00
„
,,.,4.1...,.,. s.=,_EFa .._3i}tnlaciEi
.,1 _ _ 4S {. }-'
11,380
IN RCt CLASS -SUMMER
e,1
0
.
TOTAL. vtsuivH..st"i.'.r"= -
'i'^ --A
Lr.er avo -
TOM" DUE VENDORK
?2-11. 00
A,�CC?C`TA7
TCT,AL PREPAIL
°00.
TOTAL VO',!ri;`Ru ,
1 ,555.00
DEj
TOTAL - k'EnuDOP
1,-,55.00
.. .1...T M 3v:.1--�
-
.1a �' -_
_-. v...r_.v
.v
17--'c0 TIME STAMP KRONE
46.25
TOTAL FREPAIDS
.00
TOTAL t�LECNEI?S
*.I'a
HOME irF i.1
Yr �. 1i� 1 PARKC ERATIGN.-SU PLIES
n 5 '
080i 01 SM—ALL-SMALL +!5Oi S "!'iii
4
I
TOTAL PREPfIn3e
-
-
TOTAL t iL EC}:EF;S
TC,AtL DUE VENHi2FE
t,E it .,..
1.20.00
-
-
TG-ETf P �..AI D3
33.13.,.E , I._,i} 1'L
-
OT
ECTAL %'€.E lEN,.irr
1x0.0=.t
r
25 _t_ c 4}. q 20_1 _ 9_ �3
107f,541 PROF m�-C ";/��lCn CTE
- - --
�,13�aC1
TOTAL F EPIDS
rG3
TOTAL VOUCHERS
4;1 9.01
TOTAL DUE 'VE-NDOR
�i1 n;rj1
2-30,53 Crimp ..
18-2.52
o 25,
1371
-
is`�� � SC EG.T—uiES
- -
❑❑
TOTAL FRETA ro
..0
TOTAL vGE?GRS
207.31
-
TOTAf DUE VENITOR
. 207.31
TAI }!I MEN RECEPTION 6/29
250 -CI; 09/04/20010 50.9-04
TOTAL PT.1PALED
250.00
` M1
TOTAL AL VOUC HERS
TOTAL DUIE VENDOR
.00
2,:GiM
CITY OF DIA M, DAR
RUN DATE= 08/2912001 17.22.5u
_
- -. -- _ ;TOUCHER RESISTER
PAGE. 9
DUE TWU' 0110412001 '.
-
PREPAID
FGhECT- F-PRGCT-nCCI;- ,
fEt #
IN'EICE IEEE IPTLGP�:. s
s1NT` DATE CHECk:
INLAND EMPIRE STAGER
1125330-45310--
11343
1831 EXCURSION-CIRCUSIVWTTS
400.00
0015350-45310--
11343
1831 EXCU ,S,ION-CIRLCJISJ iGTT5
1,130 oo
11x03&3-45310--
08252101 TPANSPOPT/DS KITE -QUAKES
35(1.00
TOTAL PFrtPAID3
.00
T13TAL VOUCHERS
2,44 0.00
TOTAL DUB VENDOR
2,44 .00
INLAND VALLEY DAILY BULLETIN
1155515-4:'.11`--
11197
2022,79 AM -USED OIL PROBRAM
411.80
11335
90388 NOTICE OF PH -TPM #26
i66.00
04014040-41115--
1133.5
9ZI053 NOTICE OFF Eh HAMKWOOi,
01,14f140-42115--
1135=5
59101 NOTICE OF P4 -Wo
TOTAL PF.EPAIPS
;OFA
TOTAL VOUC 0S
W2. n
TOTAL DGE VENDDF
X0.:.60
iNLAND, a n} E•. ED
12552,11• ,4000--
4452 CDPD CONTRIBUTION
36 ; ,t r t � 8
�,u• .e.33 i?; tt}4p2t� 1 _t�133Pn
_
TOTAL PREPAIDS
-2,836. 3
`
•
TOTAL I OU€ HERS
, O
0
TOTAL DUE VENDOR
2 3.3:,,S{
t LLE t HC?A"t vC IE }
9'1.11 z
0 1. ,-_ i 4 _-r._„-
11014
sy� ,
42,,0("1-21,10[109 ANIMAL CUN ROL-SEPT 01
5,437.0-0
TOTAL �•,REi AIi}S
.00
TOTAL°O}PERu
5,43:7.00
TOTAL isIUE WBIDOIR
5,437.01)
7n
r T t YuTi T d SVCS Srr
- -.
R t--
'.. Ott 5.752_.
J
1021
0.626 rRc lcG R,. r.'ar
P 05,00
TOTAL PnFPAIOS
.00
TOTP>_ VOUCHERS
6 05 0t_
TOTAL DUE VENDOR
6,405.100
. •1v.1
t1''-
- RENTAL,LEASE'-SEPT 01
• T 7 711.=(5
TOTAL PRPP ;IDS
40
TOTAL VOUCHERS
19,774.95
-
TOTAL DUE VENDOR,
-
774.
19,774.95
J-11' t TTs:
155 41..0
080 2001 T&T 0 }D'Tr1 MTG 2; 7,1,01
45.;.,
1
TOTAL PRE 'APA:
vo
TOTAL VOUCflERSS
45. 001
TOTAL DUE ,V ENDORR
45.00
_;-FI" F FT1CAhS'
0, ..s4•_ 45,?55
1106 REIMB-COMCEPT 5,15,'01
33. CC,
TOTAL PREPAIrGS
.00;
Ti GTAL %tOUCHEF G
J s 0,
TOTAL DUE VENDOR
,, 00
CITY OF DIAMOND BAR
FIN DATE= 083/29/2001 17;22.`5#
�t�tCft. REOISTER
PACE' 10
DUE TRU: 09/04/2001
FUND ISECT-AC.ET-Pr'OJECT-ACCT
PO # INVOICE I�� T
,.„ CRIPT3DtI
PREPAID
AMOUNT_ DATE
CHECK
MOHAMAD R jAftlVASH
00 15.'=A-457-0, --
11339 CONTRACT CLASS -SUMMER
105.00
TOTAL PREPAID
.00
TOTAL VOUCHERS
105.00
TOTAL DUE {,EIdDOR
105.00
JAMES T HULL
L
C'4I5; 1-453! 0--
11266 CONTRACT GASSES/SUMMER
1,522.80
TOTAL F1,,EI~AIDS
.0
TOTAL 'AHJUCHERS
1,5:2.80
TOTAL DUE VEINIOTi
f22.80
_L,„GarL DATA SYSTEMS O
2CO RPORATION
0014411-45,405--
EULY-01 FARI•'..IIG CITE ADMIN -7/01
15.3.24
TOTAL PREPAIDS
+dry
TG;VOUCHERSVOUCHERSA�
O CHE S
153.24�
TOTAL DUE VENDOR
153.14
KEEP CHLIFORMIA BEAUTIFUL
11"l-515-142-330- -
OEA '01 AWARDS LUW-_HEON
225.00 09/04rNDI
50493
TOTAL PiEPAIDS:55.00
n
TIT AL VOUCHERS
.Ou
TOTAL DUrt VENDOR
Al 5WARE
e�
=F:IOUS PARK [!' F.ATI�JId5=S�i� PLiES
} : `t_3--
ry
YAI?:rJ CONCERTS Ih! THE Fr
, SFS..
,:., 30
4
VARIOUu F PKS-MA NTI=Pt"1;uE
249,57
4 :--
VARIOUS CITY HALL -SUPPLIES
13.99
VARIOUS DsSfRIC[ -#3MAINTE„ANM
16.82
TOTAL PREPAIDS
TOTAL VOUCHERS
475.26
TOTAL DURE VENBIOR
475.25
JO-SEEPH, KONG
080 -?1001 T&T COMM MTC -C/9/01
45.00
TOTAL PREPAIDS
.00
TOTAL VOUCHES
454.00
TOTAL DUE VENDOR
45.00
_ P:i_
0,150 35.1-41200--
5e995 _. TOURNAMENT CHA►2PIOId SHII}T°,
170.3
15 5.: 412'Q0--
58948 SOFTBALL CHAMP1013 SHIRTS
391.84
TOTAL PREPAIDS
.00
TOTnL �'sirUCiERS
5622.23
TOTAL DUE VENDOR
5¢.2.23
LM1 C`P. IhFT\ ER
_
..
O,2,0.::-42_-9_--
EXEMMPTION FILING-PANTERA
25.00 09104/2001
50M
TOTAL PREPAIDS
25.00
TOTAL VOUC` ERS
.00
TOTAL DUE VENDOR
25.00
CITY OF DIA109 DAR
RUN DATE: 08/2W2001 17=t2:5� .-
VCJCHER R. EG15 E v.....
„ FADE: 11
DUE THRUI 0-9104/00.11 d:. ._. _... ,..
_.
FUNUSECT-AMT-PROJECT AMT
R{3 I 'I1ICE 1UCRI;'TI
PPPAID
ML T y{ATE CHECK
L AN'EiATA A�zI;.OF. °t.;,TE"':5 Il v
e. ..�. S•a .i.. •r S
...
-
0014MCI -44000--
FP0lF RM-AERIALS
2,496.0.0
TONAL PREPAIDSa
;
TOTAL VOUCH RS
2, 496.00
TOTAL DUE IM R
'49..00
L�AvL`E OF CA CITIEa
fl 42� v--
I�:�TALLATIB�4-CITt MANAGER
'..
"c-0014010-42325— 4 t94r1 n �j`k 1 3
iNSALLATION-CITY CCNEIL
245.00 sM01 ;
MAL FR M AIDS
280.00 -
TOTAL ',^OUCf I_Ra
40
fs' ' C tIEND- !-
TCT'L LEJ� �_.�uOR
280.00
LE. ,TL?; F ArE�12 I AT E5,
_1,'L.
5f i.!c! ttt.• - 4b.51C:
11202A, Lt I43:1=11 iVIFCi_SICAMOesRE MINGk
a!
326.tiF
11516 i"F SWS-Ell-01-304
452.50
TOTAL FRERAIDS
.0-0
TOTAL VOUCHERS'-7
R.
AL DUE VENDOR'
�,CE L_aN,,R.i-C-011-DY
. s J5.153- ° .'_f 0-'0`t'T0920itt1
&T COMM MTO-,/ 9/01
45.00 r
AL REPAIDS
40
TOTAL AL VOUCHERi
45.00
TOTAL DUE VENDOR
45. NO
r+Fnt[F'1�3L Ik'.
rc,Eprr;;,q ein-_
-1—
727? TILE EMPAVNG
34.56 -
TOTAL P PAINS
00
T971 AL WIMCHE:RS
34.56
TOTAL DUE VENDBR ,
34.56
ASE
TI OTL PREPAIDS
te
-
�UrH-EpCTAii
.frJ
TETAL DUE 1VEIIR ,
54.0 —
.nrp , I rE
001 ,. __
-
111269 . CMITRLCT• CLASS-C,M ER
296.40
-
TOTAL PRE AIDS
€,0
TOTAL ValCHERS
296,40
TOTAL DUE VENDOR
2ti6 .40
1.0 AN .0 ,..3�.1sTf RIFFS _{ry.^-T
E +i r:. 1{. $ t -_ -
�j[��±{ (�
t j�i� IMPACT
40,6'1 {•{i 1151 liL ik T PRGM-7/10-20 i-7/�V-Z
t (, //'
Z,+JyY
01.1 411 45- A `--
A
40297 FiTRE' GFjkS W`7/4/01
,Mjl�
1,979.04
1 $$ F $Ef02--
3!-1 C,t+ t
402297BIKE PAEi:OL-F`4i01
1,510.70
ct F 1i 454Ls:--
40296 CALVARY TRAFFIC CNTL-7/01
6,S9K.58
OfE1 5.t 45305 - -
402:•6 COW-.EF,,-.T IN PARK-7/11-25
1,207.4-8
7.43
C1. , ?' -'t .i'Ja--
40:039 CONTRACT q-VC - I
z .,5 J;.ELY 01
" 1,7 '27
,s3.,754....
TOTAL PREPAID-3
, 00
TOTAL 'QUICHER5
346,004.67
TOTAL DUE ,3ENnnR
346,004.67
- CITY OF DIAMOND PAR
,
RUN BATE. lr,12912001 17.22n5$
-
VOilDL REGISTER
PAGE= 12
DUE THRU' (9104,12001
FlZiBECT-ACCT-PROJECT-ACCT _ ,
PO .#
INVOICE DE.SCRIPTIOH.
PREPAID
BATE . CHECK
LOS 04ELES'TIMES
001.40901-42320-.
L19567 St..'-DSCRIPTIOM TF*:L' 8,02
198.94 09/0412001 50,902
T 1TAL PREPP,IDS
TOTAL V'O1.ECiiER6
.0
TOTAL DUE VENDOR `
198.94
MAD SCIENCE
0015350-45300E--
11388
CONTRACT GLASS -SUMMER
514.80
TOTAL Pr:EPAIDS
.fti
R
TOTALt1n,1'"rrtpaz
514.80
TOTAL DUE VENDOR
514.60
MAI NTE
0015340-42110--
11150
5:6211 CLEANING SJPPLS-HERITAGE
106.01"
TOTAL PREEPAIDS
� f)
TOT L HEEhRS�
106i ,
..
1p
DUE
TOTAL DLE- kG3ihi.E"i
lCYi
EJ9 E:#��Y M EHL ,
001 23002--
51551 REFUN13 PARK LEP-SL®RMIIRLG
50.00
TOTAL F'FEPAIDS
.00
TOTAL VOUCHERS
50.00
TOTAL DUIE VENDOR,
50.00
10607:: PROF SVGS- El NE 01
025.91
' r`s
0136061 CNTFL-i?iic 01
,
5,219:0`�
11365
t'
S t T1 E
CS -ROAD
i5
f.i r - 4-1 :__
11.966
10717' CS- RIGH OF �;Af MAIN
_ .-
2,413.245
sO'AlL FrEPAIDS
{
•0111..
TOTAL VOUCHERS
16,1 0.00
TOTAL DUE V�G.'O :
, ,_ l� , {
RECREATION REFUND
95.00
,OTAL P„ EPAIDS
100
TOTAL 4n Cf�ERS
cr
✓ _+. is'.
TOTAL DUE '�EtFl@OR
r1 11
est.
,rrf J mr
4,361 F RECREATION REFUND ,
'#'r 00
TOTAL PUPA IDS
..00
TOTAL WUCEHERS+t
39.01,
TOTAL lQUE VE 1DOR
.I._4-i_L PEST G�:';;tiC1L 1-11
MCONTROL
19 0 SPI 40fi.,1 ASN TREE DIST u
-15.00
. .
TOTAL -EPA
atln
TOTAL VOUCHERS
215.00
TOTAL DUE :'EP
-1:5a00
-
. CTTY IF BiRIM BM._.,
RUN DATE. 00/29=1 17>27=58
VOIiCEiER FEDsISTER -
PAS: 13
DUE `THRU 04/ 3
;.
PF�PAT
Fi D/SECT-ACCT-PWWECI ACCT-
PT* I OICE: IFTIi1�i
31sIt DATE,
C1iECk
!OEILEr,orl,I Az W00MENT GROUP
0015MO-42I4-`�--
11'2°2 318319 LEASE
PRTBL-SYG CYN F`€C
459,0
LL
TOTAL PREPAIDS
.00
TOTAL k1lUCHEP.5
" 459.00
TOTAL D E VEMOS
459.00
ROLAND MORF„IS
00155,53-44100--
080921CMD1
45.00
TOTAL PREPAIDS
.00
TOTAL V01}wt'EP,S
45:.00
TOTAL DUE . IDOC�
45.00
NE l T EL-R€P010 REPEATER-
EPEAL Eli0.14090
4220--
0014090-4220—
5493372 imY
Sl1M- RADIO REPEATER
219.65
TOTAL PREPAIZ S
.00
TOTAL VDIUC.RERS21
9 ,66
TOTAL DUE VEKOR
219. 66
PAYRON, '_ TRAIN S=E
001-10201;--
PP 17/01 FAYFrJLL,
TRMNSFR-PP 17
93,400.00 09/04/2061
PP 17/01
TOTAL PREFAIDS
93,400,00
TOTAL VOUCPERS
.[
TOTAL DUE VENDOR
93,400.00
PET ft.:. REET TIREMENi FU'N;
ITi tl DTA t;J E BAP
RM DATE:.' 0-c8il /:Mll- 17:27:58.,-
k'"t'04ER REGISTER -
PACE* 14
DUE Tfl!Rull: �`�1�t4E Gsti11
_
-
PREPAID
F!i #
INVOICE DESCRIPTION
-ITDATE H- a
F�r:T;d CO
F-153
' t5 -453
5�.
EQUIPREWAL 8;1.10-
[1 -
[T
,
EQUIPG r�Tp# 7F'°e,13![�1
L75.0
.•__
ir, _kuLIFF KEYfl... }-; ;- } 1
Cl�F
f'—yJ54C tC
0015-350-45305-
2
—vaii 1 ChUI'-r' RENITflL-7f18, E1
8—I 5
— LtR.11L 4 L:.i IN FK
p t RA �i-8
•rt 4"1 1121 �e-CERT
i FE `d�
450
TL .Ft.P.n�. ruS_ -
-
{
T;,T ,... L+-.Sv �F-;_moi.-
-
IMM
- F
.. L.�
F'Rs•S^ nCL. 1 � L�.•�:�! ilti�.�''irtif�LL .:r�1. 0�._i
G 1
-
1,:.'fJ
eI { -4=a Krj5 EYKPRESS MA'.L-F L'C`t'"1-24
12.45
•-
8-` x
4 K8, EXR!"IES tin 1L F;L -� n
_L. ,_ , �.: .. ..>w�> x('11 -c,
't _E
122. -45
r _
4 k -
DV4El
L viv-
90 X45912— EXPRESS *A = ! l - RL -2 t - {
EL5561 r5 �XPRES.:. r,,A.IL-FPL- 2 '1(F �
, _k
1 A i
-
,..�. _3' ,3;.-77-} En1'r,_M MAIL -FPL 2 f 01 -22
1 5
` 4 k `ct>omi_c _;r�:CMP tL }-
_..w.[tt'i
-
{v.•: .
?FinESZ
;,..+,_h,.:- 34 iMAIL
jL.. -
16.25
_ .S 1
- ..L ��:=.:'°
____ - -
=d_
FFH'viiA. FL45fL�
.i
122, n a
_
TAL FRB S
TOTAL
..;119.65
TOTAI DUEE VENMEBOR
fps. " !4'1 S ;il ; "!e5• RAC Sr...
�,;..y P?I�,fu:,;nr.,Al ..�EFa.
31.E 11
T 0 1,n_ . \ri.1ti1CHLL'. .
- 3i.0 ft0
-
1 �_:t?
11� Lu, v ST�-E, SWEEPING -JULY 01
3 5 3,. ,r't
+ r n
? i L PREFATLtL
TGTP;lof E�;S
, =n n:
0.0-
TOTAL ?SLE VENDOR
.
, 50 ~�. • t ,�
10 Pt L-
_
fti: al-
_-r-t
-1(183 7 lC: ! _
ttta 4 i -f' !-Iuv P S�� ']yet f•�tMG
ij�a4� -
it J. _ '--
1�'�4.?1 i1EETI, S�=PPL1E5
to
q _
t 1 1- Y ,_
rpt�{-�E p re
10134617 S4�tTIN `S,_IFPj TEv
' y
L v`l
f F" ifh
MEETING SUPPLIES --
-
51=Y,}
ECITLL PEP¢Iflu
,001
TOTAL VOUCHERS
111.28
TOTA+ rt
t � �U pEC,_tt n^
E :
111:2;
i ,... _DTIC" I?3C
<1Ff�
..
- €"!a! i,�tuT r{ rC CC 1j+tl.t ,
MIT . CLfi ME -E'..
c j}( -.
50
aT%" , RCPLIB'_
fj
TLjT I+`= yEM. +
-
_ f
, }.
cftY of mAing-NO FR.'
RUN DATE. (08/20,12-301 1722.c,�R
VOUCHER RECHISTER
PAGE! Jz:
DUE. THR�'. 09 /041,) "1
I
FREFAID
FUND]SEECT-AECT-F-ROJI T-A—CCT
PO'
7IM, I CE, DESCRIPTION
AMOUNT, DATE CHECK
REINIBERGER. PRI MITWEE KS
11377
1140;7S -FR LITD
,EC &
679, 00
TOT AL FREPAILDS
.00
UC
D M 1 VCI IklHEPS
916'Q.00
TOTAL IDU E 'VIE
9,679.0")
WATSON nrRSHGM
it ,20-44020—
1160-79 LE&AL SVCS-JLNE 01
0014020-44020—
1.160130 iEg"m- SViCc-'! ki Ij
Lr- S JUNE
13470 LEGAL Mc. -JAN' 01
}LL
. 50
001402,02-44020—
LEGAL SVES -PLATTNU-,M 110'
3J)10.7
ToTAIL PREAI!0
TOTAL VOUIMERIS
3 422-22. 2 8
TOTAIL DUE VENIDO9
3,422.2el
COUNCII uo I!
TAC 8127/01 D LIUI
2C,,.N,j 0910412001 50901
T -TA FIR AIt-
C %I- M T�
20.00
TOTAL V M, !ERS
Xe.
TOTAL DUE VENDOR
00
SANG-ABMIPEL VALLEY TRIBUNE
014040-42115,--
11334
5-4778 LEGAL AD-HAWKWOOD VACATID
192.83
01
0 '14040-421115—
11331A
1
A02193 LEGAL AD -TPM 4. ,35
203.36
0014040-422115—
11334
6, 3 6 2 & LEGAL AD -CMP
91.84
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
487.08
TOTAL DUE VENDOR
487.08
r MiLl"LiN, RICHE: Hpgq
21 i12 (1 0 i 8a LEGAL S'ICS-LANTERMAk'N
269.55-0
TOTAL PREPPIEDS
TCITAL I V01 Ir ERE-.
DUCH
2,-S9.50
r7 UU .,L .
AL 1: E VE . ,R
') 9
Yr
CS-rnl- A T Cf SS-LIJ
RACI UMtA
U12. L
i,104.00
TOTAL` PREPAJEIS
fug
Tf'. Al V-ugdr.
T CHER.3
TOTAL DUE VENE110F.
I ,.1014.00
iNCUN-IFORATEDTI
0", 1 4 4 `07
—6 2,
ST
S12012,02 CS-TRAFFTIC NA.. MAITWIT
01 6. rill
2' 1
J.J7
ai
120062222 i.!AFI:IC SISNIAL MAIINT2,'
5rm. 3A,
5 -5, 7:, 4 4 5 5
S12% 150 TFRAFFIC SIBIAL '�,AT.N T
1 2 40. 51
TOTAL F�EPAIDS
,
TOTAL VOUCHERS
-M fy r. " vi:
DUE
850. 90
CITY O DIAMON i RAR
RUN DATE= 0812911-40"11 17=2?:53-
FX;OLC'HER REGISTER
PAUSE, 1t
VL E THRU.' l /04, Z I
PREPAID ._.
£1+%iwECT-Ai%CT c n,rCT-ACCT
FC 4
INVOICE DEQ rSIFTzi3la
AMOUNT DATA CHECK,
SMART S FINAL
001"50 —41200—
11.'134.4
74=ii'7SR Iivf—Fif if'•ka £�.lv't k'�
•jtt. li
At l...�v?r� T�Jk�C'—.
({L'�p.T
fF,.•a r+JVi v.FUPp'LIES-•�.rt -TUFR7IN PARK
_
t ? r
00 15350 -4 3
Cis 1 csl [[° _DAY CAMP
0.85
11
£ h i J V i 4'1 01i__
J 15
�
SIL IU.try.:�vS Lr. �3 Y
71. 8
SF 15-350-41200--
la Lit i.�1 �tia 1 !ES—DAY iti�1-
07 .200 v FF" S—CFr, AW
8 8-1
^015= i! x1200--
a
0 '6001 SUPPLIES -DAY CAS
iGtti
1f^ n
..•irk= {sr_-
� �.0�--
07,13200-; SUPPLIES -CONCERT Il PAR:.
((yy' -
TOTA! FREFAM
.iJ C
TOTAL S�I9ia`w??Eg�a
t f
647.°7
TO, AL L: �E VENI £ R
647.87
Lc -r•. vMITS
001S350-45300—
112 8, 21
CONTRACT ;CLASS ,1"MER
45+.00
TOTAL FF`� PAIDS
[
TOTAL v'O-CHEPL
459,E
TOTAL DUE VENDOR
459.00
SOUTHERN CALIFERNIA EDI_ON'
S
ELECT S�1'`•v'vER LS.E CENTER
%a1 1.
C
:8 5tt O ,1 ELECT CCS TRAFFIC C}9TRL
1-0.25
C' i.il'
7?72045-8111 ELECT SCE TRAFFIC CTRL
Er 44
SK14068 3/16 ELECT 35+}"8 =RAFF
73: .84
Q. _!( 4 12,
8130,685-18j14 ELECT SVcz TRA: EVC CiITRL
110.14
G 8/15 ELECT +C£. C E '"FIC C 1(
11.15
"0 _
'`
?:�:-7446 ;'I5 k~LLCi E!i. TRAFFIC CPIT:I-
TOT„L F„ELruD,_00
TOTAL £,rUL,,ERS
8-33.42
TOTAL D 'E V E N B R
Cil 1,
U, OMF
4-C i/ �l G— S;iF HR 6 COMM.CTR
46,06
TOTAL , R FAIOS
,rFO
TOTAL VOUCHERS
46.06
TOT; ,FOE VENIEJOR
4,6.0E:
_
3hi
AUG6-21i
t f?r!;PRO:— Ske! .S—A;.;2301
; o96. 00
Z
T—T F�LFIiu
00
TOTAL VOLILHEIRS
1096.00
T.._ DUIE VENDOR
4
..:'3. v.:. ST IIxr^'.-: :
.a
45.00
1OTAI PREFAIDS
.00
TOTAL lav' IC ?TER -2,
}.;
..
' � EU P RENTAL 14/01
4.'-.0.x-0
A
TCUT AL Y f EPA"I iii
vo 5
TOTALVOUCHERS
.1
iOTAL D!.!L :E OF:
420. 00
CITY OF DIAMOND TA:
RUA DATE: 08/29/2001'1.7:222=5.D
VOLCHEP REGISTER
-PAGE= 17
DUE THRU. 09/04rzC t1
PREPAID
FUND /SECT-ACCT-PROJE? T -ACCT
PO #
If?VOICE DESCRIPTION AAtt7�51T
DATE CHECK
STEVEN ENTERPRISES ,.INC
00155110-412i)-0—
ts'"j{f—
11.3.!
0(y r+, :.C, x, --r- ^ . {� SUPPLIES
'J4 �2��'ii urLRt;TtOhi viFCi L.��J
85 89
855. 89 - --
TOTAL PRcEPAiDS_
TOTAL VOUCHERS
.0
855, 83t
TOTAL WIE VENDOR
KS,Gg
0041 -23002-- -
51781 PEFUND,PARK LEEP-SUMI-TT G
50 .00
TOTAL r7�:
< g
CITY f!{ DIAMOND
`. RUN' DATE:: 08Wt •+�i 2€-'�1
1i�.id;;C_
HER REGISTER
r
,max y8
DUEt
--
:
PREPAID
FUND/SECT—ACCT rSfi=E E-�;CC'
F% #
INVOICE ESCS:?=•TIIN
i��#��si DATE CHEM,
LEL,;RtEP: ,i LM'f DtCA •L
11i.':
22,21571- 7PiRF LA3iwCIA—E M'lNT AUG
1'0 -1s t 7 .
1415541-455500—
1 t32,6281°77""r;C
1+ 1 SC M!7i Rt
) F
(50.010 -
1`3085S38-45500-
1
22"-S 1577872 iil-T ' LF'v Cr �`i 'T RU
�n
Y 4i
j1SSV•.€
Lai
-tS7v" 1 Ary vviEhiNIT Al—
F
ry ��.^it
vii41:
T 0 . A1 PREPAIDS
.•'F,:'
i}
T 07 6L VOUCHERS7
..
-
y j� {.
0 —
Ti e:i-- WE ��e�,LL:.�i
F {7
2C s _a st
oaf' € LY
�.+. •.: :, L,.
445413F.} fly
RECR FT0h1 sift-i:
44.€s.,
TOTAL cccn,I IDS
Oki
TIONN. VOUCHERS'
44.00
TOTAL VEIMM R
}`fF- viOr
- r
CE. 0�, @{_k5 PO>S;AGE
2X0.00 009,104/20—5? 5
ii
"TSL Fii INS
,'04/'2001
2, 5500. r0
T
TO TAL VOUICKBE
or,
TSTTA.L �,
NUE '--!Er,@0R
. 2 50-0 : 00
T'�-Ti3+i°ii,
.i_
SiiSair. „LiSa.il`: .,—€E ii�i
t.•n.if . i w;
{Tt n-
1 a V a ie
TOTAL PREP�h'S
,00
MIA'- VOUC-NELF'S
i' -,.VU
r.,
TOTAL DUE '—L� t E.Nr v
ut .
'.
1170.00
tn
TU -TAIL F EPAI 3C
iO
�y
.82.50:
e
a.. lir M I;'- iF •
�. t•L.'U.iti.i
iciaJi
t- F''
" 1
8615227-7,•19 PH SVC5-MAl`LEHILL. PARK
77.0
. fi 1 1__ -
'_I 15+ r
•n
39b 194-8/10 P� OINE &CS-SYC CYIN PARK
1 r;
Lir
yr N, SVCS -CITY C , I M, E
1477.98
9671 L 2 4 /04 PH SVCS—DAY 1 (—i
3 5
25- _
396566-0-7/28 PH 5rl -HRTG COMM GTP
�7 1
4
39656:80-72,1283 P. Srr—S_irRARt PRCUECT
.`
S696
i _—
1(i
-�� 1 8`04 EE E G SFCN, PAH
51.93
-
F1€
tZ { 7 t PH E i '4't` } r 7' C' 6
,� 7f1 , .�. 1 5�C P4:>f�, � F�:•I'iti P€•:
0
76{
r _
_
197:-1 U 71216 PH..; kM _0INER,-1L.:.
.04
{.SfK 20
r
s : -
86,01,815M -M! PH '"VL TF-LElWORl CIS
105
.-
1 t- jr `.+`';l_ PH. •`.e19}i,JN u}'LP
42'.�
TO' or�r 'The
_4
�[}fa
CTZI t... 1� tF;S
, GT
CITY OF BIAl EII BAR
?
.,..., RL IA?TE.. p2 y 1., 17:22 5 _:.
"•
'Ujr,.! �,E�? '�'',E 7IrTL {
r 3 .: 15 - -
-..
v
D.IE THRU-1 0910412001
FL�4J/SEt T-ACvT+RD,_iECT-ACCT
FSG #
INVOICE . DESCRIPTION
PREPAID,
A" ihIT DATE C} CK
ARUM VIRGIN~ AR
0015553-44100—
008092001 31sT Comm rm-s/9/01
45.00
TOTAL KEPAIDS
.00
TOTAL VCtiJCHERS
45.00
TOTAL DUE VENDOR
45.8{7
L-EROLD WALKER
1264411-42340--
COPS TRNNG-OCT DD
106.55
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
106.5 ,
TOTAL DUE VENDOR
1016.55
TERIESA WANG
001-34780--
RECREATION FEFbND
15.04
TOTAL PFiEPAIiS
X34
TOTAL VOUCHERS
15.00
TOTAL DUE VENDOR
15.00
"' E.7 qTECtl
�.5`'1 ° 4'.412-1_,40'-46412
4789 I"SPEC SVCS ?RID'oEG4TE 16
1,416.87
5CF5516 46412-16501-46412
4789 INSPECTION SVCS -GATEWAY
1,416.87
2�,`i,i;;-46412-1 001-x"6412
478'3 INISPEC SVCS-GLDN SPP.NG
1;416.88
=0 °1C' 4641'-171:)1-46:412
47L� INSPEC SWS S1'}MT CRLSSI
1,416. .
0015554-445520— --
11369
478_ CS -ENGINEERING SVCSS
614.OQ
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
6,281.50
TOTAL 164E VENDOR
6,281ZO
WEEK COAST ARRBUR'ISTSC
-.
- -
t IiC = iICC 1
11136
21571 TREE PLANTINIG -u1LY
:
683 76,
.1 l35
21571 TREE MAIN [ c-1' ANCE-JUL i
I S � F5.6ei
,
TOTAL PFEPAID4
00
TOT VOUCHERS
14,349.36
TOTAL DUE °•;ENMR14:,:34..13
.,
1
AmE CEN i5
•4:5:0-423i,_�- .
'
1 �3
1 a
r
u'�6<�:,-�5:1 CA', CCiTi• u_a v SPLM^ATL NA -r
596713383
..
64.80 .
TOTAL PREPAID-,-
X00
TOTAL VOUCHERS
64.80
TOTAL DUE VENDOR
64.80
Cet
125'5215-412'010--
1134.E
31,1168 SUPPLIES-SERIOR PROGRPrl
463.03
-
TOTAL PREPAIDS[60260
� r
T:;TA:. VU1,i(iLERG
. 46.U3
TOTAL I' E VENDOR
46 [ 113
PDL �Il IS
((sf
11 32
].may. ..
8:,',.: TROPHIES -YOUTH BASEBALL
-
789.48
TOT& PREPAIDS
.t<U
-
TOTAL VOUCHERS
7"9.46 '
TOTAL. DUE ' VENDOR
7='x, 48
W
CIT;' IF DIAMOND BAR
RUN HATE-. 08/2912001 17-22:581
_..., VOUCHER REGISTER . ,
PACE' 20
DUE Tl RU- 09/0412001
FUND/ CECT-ACCT-PRO:IECT-ACCT', 1
PO INCE DESCRIPTION
PREPAID
AMOUNT DATE CHECK
CARS - WONG
OOi-: 4730--
RF REATIMN REFUND
58.00
TOTAL PFSPAIDS
:00
TOTAL VO CHERS
5c:00
TOTAL DUE i DOR
58.40
PAUL MIGHT,
0414094-44000--
11214 AIN blVC5-PC MTG/CC MTG
385.00
0014090-44000--
11214 A1V SVCS -PC MTG,C?& MT -s
437=90 4910412001 50594
TOTAL PREPAID
433.50
TOTAL VOUCHERS
3855
TOTAL DUE VENDOR
`M.50
REPORT TOTAL PR-E�`AIDS
11' 7'.21
'
REPORT TOTAL t� UC4ERS
&;2 931.31
'
R.EPORT OTAL
Tv,A
.
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CITY COUNCIL REPORT
AGENDA NO.
MEETING DATE: September 04, 2001
TO: Honorable Mayor and Members of the City Council
FROM: Linda C. Lowry, City Manage
SUBJECT: Treasurer's Statement — July 31, 2001
ISSUE STATEMENT:
Per City policy, the Finance Department presents the monthly Treasurer's
Statement for the City Council's review and approval.
RECOMMENDATION:
Approve the July 2001, Treasurer's Statement,
FINANCIAL SUMMARY:
No fiscal impact.
BACKGROUND:
Submitted for the City Council's review and approval is the Treasurer's Statement
for the month of July 2001. This statement shows the cash balances for the
various funds, with a breakdown of bank account balances, investment account
balances and the effective yield earned from investments.
Prepared By:
Gina M. Tharani, Sr. Accountant
&0 -
David A. Doyle
Deputy City Manager
45-4�
�
Linda G. Ma6nblson
Finance Director
Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund, All funds are available fo
withdrawalwithin 24 hours. Investment in the Local Agency Investment Fund is allowed under the City's formally adopted
investment policy,
As a secondary investment option, the City continues to maintain the US Treasury Sweep Account with Wells Fargo. Any
excess funds are "swept" on a daily basis from the City's bank accounts and are invested overnight into an Investmen-
pool of US Treasury Notes, .Interest is credited to the City's bank account on a monthly basis
L.A.I,F - Effective Yield for July 2001 4.635%
Money Market -Effective Yield for July 2001 3.257%
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The above Summary provides sufficient cash flow liquidity to meet the next six month's
estim ted ex/pyendit s.
Linda C. Lowry, Treasurer
CITY OF DIAMOND BAR
TREASURER'S MONTHLY CASH STATEMENT
July 31, 2001
BEGINNING
BALANCE
RECEIPTS
DISBURSEMENTS
TRANSFERS
IN.(OUi):
ENDING
BALANCE
GENERAL FUND
LIBRARY SERVICES FUND
$17,725,323,52
$1,467,697.67
$573,210.28
$18,619,810.91
COMMUNITY ORG SUPPORT FD
98,596,94
<9,793.68)
1,293.72
640,01
99,250.65
GAS TAX FUND
1,049,671,37
113,834.66
50:00
(9,843.68)
TRANSIT TX (PROP A) FID
969,359.18
178,326.84
19,616.69
1,163;506,03
TRANSIT TX (PROP C) FD
1,998,280.90
124,618.57
1,128,069.33
ISTEA FUND
0.00
2122,899.47
INTEGRATED WASTE MGT FD
353,423.02
5,678.08
2,240.86
0.00
AB2928-TR CONGESTION' RELIEF FD'
433,366.58
5,615.76
356,860.24
AIR QUALITY IMPRVMNT FD
195,406.92
2,447.98
1,531.20
438,982.34
TRAILS/ BIKEWAY (AB821) FD
44,689.00
290.26
196,323.76
PARK & FACILITIES DEVEL,FD
2281,994;21
29,619.91
COM DEV BLOCK GRANT FD
(9;764.13)
11,614.26
2,311,614.12
CITIZENS OPT -PUBLIC SAFETY FD
355,325.42
4,644.99
509.55
111,814.82
(10,273;68)
NARCOTICS ASSET SEIZURE FD
348,874.64
4,520.88
1,002.98
248,155.59
CA LAW ENFORCEMENT EQUIP PRGM
124,225.20
1,609.77
352,392.54
LANDSCAPE DIST #38 FID
694,319.68
12,033.48
8,960.21
125,834.97
LANDSCAPE DIST #39 FD
233,700.89
5.272,83
4,929.51
697,392.95
LANDSCAPE DIST #41 FID
394,206.13
6,615,79
8,089,46
234,044.21
GRAND AV CONST FUND
139,130.78
392,732.46
CAP IMPROVEMENT PRJ FD
381,773,54
40,062.99
139,130,78
SELF INSURANCE FUND
1,012,425.04
12,388.79
153,043.00
341,710.55
EQUIPMENT REPLACEMENT FUND
20,848.91
270.17
871,770.83
TOTALS
SUMMARY CASH:
$28,835,384.06
$1,976;780.15"
$925,701.56
$0.00
21,119,08
$29,886,462.65
of
DEMAND DEPOSITS:
GENERAL ACCOUNT
$357,237.87
PAYROLL ACCOUNT
4,005:72
CHANGE FUND
250.00
PETTY CASH ACCOUNT
500.00
TOTAL DEMAND DEPOSITS
$361,993,59
INVESTMENTS:
US TREASURY Money Market Acct,
$709,486.25
LOCAL AGENCY INVESTMENT FD
28,814,982.81
TOTAL INVESTMENTS
$29,524,469.06
TOTAL CASH
$29,886,462.65
Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund, All funds are available fo
withdrawalwithin 24 hours. Investment in the Local Agency Investment Fund is allowed under the City's formally adopted
investment policy,
As a secondary investment option, the City continues to maintain the US Treasury Sweep Account with Wells Fargo. Any
excess funds are "swept" on a daily basis from the City's bank accounts and are invested overnight into an Investmen-
pool of US Treasury Notes, .Interest is credited to the City's bank account on a monthly basis
L.A.I,F - Effective Yield for July 2001 4.635%
Money Market -Effective Yield for July 2001 3.257%
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
The above Summary provides sufficient cash flow liquidity to meet the next six month's
estim ted ex/pyendit s.
Linda C. Lowry, Treasurer
CITY COUNCIL REPORT
AGENDA NO. 6 ILI
MEETING DATE: September 4, 2001
TO: Honorable Mayor and Members oqhe City Council
.FROM: Linda C. Lowry, City Manag 466qk
SUBJECT: Proposition A Local Return Fund, Proposition C Local Return Fund and
Transportation Development Act Audits for the fiscal years ended June 30, 2000
and 1999.
ISSUE STATEMENT:
Per City policy, the Finance Department presents the Proposition A Local Return Fund, Proposition C
Local Return Fund and Transportation Development Act Audit Reports prepared by Simpson &
Simpson, C.P.A for the City of Diamond Bar for fiscal years ended June 30, 2000 and 1999.
RECOMMENDATION:
It is recommended that the City Council receive, accept and file Proposition A Local Return Fund,
Proposition C Local Return Fund and Transportation Development Act Fund Audit Reports for fiscal
years ending June 30, 2000 and 1999.
FINANCIAL SUMMARY:
There is no fiscal impact.
BACKGROUND:
The City of Diamond Bar's Proposition A Local Return (Prop A), Proposition C Local Return (Prop C)
and Transportation Development Act Funds (TDA) are required by Metropolitan >Transportation
Authority (MTA) to be audited on an annual basis. MTA has hired Simpson & Simpson, CPA firm to
conduct the audit. The audited reports for the FY 2000 have been provided, and contain information
for two fiscal years for comparison purposes only. Results of the audit disclosed no audit findings or
compliance issues. The final versions of the audits were received in the City offices in July 2001 and
are being presented to the City Council for review.
Prepared By:
Gina M Tharani, Sr. Accountant
Linda G. Magnusi&, Finance Director
David A. D Ae, eputy City Manager
Attachments:
• Annual Financial Report of the Proposition A Local Return Fund.
• Annual Financial Report of the Proposition C Local Return Fund,
0 Annual Financial Report of the Transportation Development Act Fund.
a y
CITY OF DMMONDBAR
ANNUAL FINANCIAL REPORT
PROPOSITION -A LOCAL RETURN FUND
.For the Fiscal Years EndedJune30, 2000 and 1999
TABLE OF CONTENTS
Page
FINANCIAL SECTION
Independent Auditor's Report
4
Balance Sheet
6
Statement of Revenues, Expenditures and Changes in Fund Balance -
Budget and Actual
7
Notes to Financial Statements
8
COMPLIANCE SECTION
Independent Auditor's Report
11
SUPPLEMENTAL INFORMATION
Exhibit 1 - Schedule of Expenditures - Actual and'LACMTA
Approved Project Budget
14
Exhibit 1 A - Schedule of Fixed Assets
16
Exhibit 2 - Exit Conference
17
I
son . _
7 CALIFORNIALIFORNIA38M MLSHIRE BOULEVARD, SUITE 1710
pson11�••��� LOS ANGM.ES, RNIA 9W10
CERTIFIED PUBLIC A0000NTANTS - � TELEPHONE (213) 736-66"
FAX (213) 736.6692
INDEPENDENT AUDITOR IS REPORT
February 1, 2001 . .
To the Honorable Members of the City Council of the
City of Diamond Bar, California and the
Los Angeles County Metropolitan Transportation Authority
We have audited the balance sheet of the Proposition A Local Return Fund of the City of
Diamond Bar (City) as of June 30, 2000 and 1999, and the accompanying statement of
revenues, expenditures, and changes in fund balance for the years then ended. These
statements are the responsibility of the City's management. Our responsibility is to
express an opinion on these statements based on our audits.
We conducted our audits in accordance with generally, accepted auditing standards.
Those standards require that we plan and perform they audits to obtain reasonable
assurance about whether the financial statements are free of material misstatement. An
audit includes examining, on a test basis, evidence supporting the amounts and
disclosures in the financial statements. An audit also includes assessing the accounting
principles used and significant estimates made by management, as well as evaluating the
overall financial statement presentation. We believe that our audits provide a reasonable
basis for our opinion.
As more fully described in Note 2, the financial statements present only the Proposition A
Local Return Fund and are not intended to present fairly the financial position and the
results of the operations of the City's total funds in conformity with generally accepted
accounting principles.
In our opinion, the statements referred to in the opening paragraph present fairly, in all
material respects, the financial position of the Proposition A Local Return Fund of the
City as of June 30, 2000 and 1999, and the results of its operations and changes in the
fund balance for the years then ended, in conformity with the Los' Angeles County
Metropolitan Transportation Authority (LACMTA), Proposition A. Local Return
Program Guidelines.
The accompanying supplemental information listed in the foregoing table of contents is
not necessary for a fair presentation of the financial statements referred to in the opening
paragraph, but is presented as additional analytical data. The supplemental information
has been subjected to the tests and other auditing procedures applied in the audits of the
4 cc pA
The CPA. Never Underestimate The Value-
CITY OF DJAMOND BAR
PROPOSITIONA LOCAL RETURN FUND
BALANCE SHEET
June 30
2000
1999
ASSETS
Cash
$
1,542,295
$
1,978,323
LACMTA Receivable
0
56,661
Total Assets
$
1,542,295
$
2,034,984
LIABILITIES AND FUND BALANCE
Liabilities
Accounts Payable
$
106,094
$
81,13$
Accrued Payroll
2,253
1,556
Total Liabilities
108,347
82,694
Fund Balance
Restricted
1,433,948
1,952,290
Total Fund Balance
1,433,948
1,952,290
Total Liabilities and Fund Balance
$
1,542,295
$
2,034,984
The notes are an integral part of these financial
statements.
6
CITY OF DIAMOND BAR
PROPOSITION A LOCAL RETURN FUND
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
For the Fiscal Year Ended June 30, 2000
(With ComparativeTotals for the Fiscal Year Ended June 30 1999)
2000
Variance
Favorable
(Un-
1999
Budget Actual favorable)
Actual
Revenues
Proposition A (Note 4) $ 668,100 $ 698,686 $ 30,586 $
637,015
Interest Income (Note 5) _90,000 88,294 (1,706)
96,676
- Project Generated 427,000 436,530 9,530'
393,824-
Total Revenues 1,1`85,100 1,223,510 38,410
1,127,515
Expenditures
Various Projects (Exhibit 1) 1,541,750 1,741,852 (200,102)
809,488
Total Expenditures 1,541,750 1,741,852 (200,102)
809,488
Excess (Deficit) of Revenues
Over Expenditures (336,650) (518,342) (161,692)
318,027
Fund Balance at Beginning
of Year 1,952,290 1,952,290 0
1,634,263
Fund Balance at End of Year $ 1,595,640 $ 1,433,948 $ (161,692) ` $
1,952,290
The notes are an integral part of these financial statements.
7
CITY OFDIAMOND BAR
PROPOSITION A LOCAL RETURN FUND
NOTES TO FINANCIAL STATEMENTS
For the Fiscal Years Ended June 30, 2000 and 1999
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Fund Accounting
The operations of the Proposition A Local Return Fund (PALRF) are accounted for in
separate sets of self-balancing accounts that comprise its assets, liabilities, fund balance,
revenue and expenditures.
PALRF accounts for the City's share of the 1/2% Proposition A Local Return allocations
which are legally restricted for specific purposes.
Basis ofAccountin�
PALRF is accounted for in a Special Revenue Fund, using the modified accrual basis of
accounting whereby revenues are recognized when they become both measurable and
available to finance expenditures of the current period and expenditures aregenerally
recognized when the related fund liabilities are incurred.
BudXets and BudetaryAccountin
The budgeted amounts presented in this report for comparison to the actual amounts are
presented in accordance, with generally accepted accounting principles.
NOTE 2 ANNUAL FINANCIAL STATEMENTS
The financial statements are intended to reflect ;the financial position, results of its
operations and compliance with the Proposition A Local Return Program Guidelines,
published by LACMTA for the Proposition A Local Return Fund only.
NOTE 3 - PROPOSITION A LOCAL RETURN COMPLIANCE REQUIREMENT
In accordance with Proposition A ,Local Return Program Guidelines, funds received
pursuant to these guidelines may only be used for Proposition A Local Return programs.
NOTE 4 -PROPOSITION A REVENUE
Proposition A revenue is the following:
2000 1999
Proposition A Local Return Fund $ 698,686 $ 637,015
These notes are an integral part of the preceding financial statements.
8
n7son
S SDI 3600 WILSHIRE SOULEVARQ SUITE 1710
CERTIFIED PUBLIC ACCOUMAM__ LOS ANGELES. CALIFORNIA 90010S TELEPHONE (219) 736-6664
FAX 1213) 736.8692
INDEPENDENT AUDITOR'S REPORT
February 1, 2001'
To the Honorable Members of the City Council of the
City of Diamond Bar, California and the
Los Angeles County Metropolitan Transportation Authority
We have audited the balance sheet and statement of revenues, expenditures, and changes
in fund balance of the Proposition A Local Return Fund of the City of Diamond Bar
(City) for the years ended June 30, 2000 and 1999, and have issued our report thereon
dated February 1, 2001. Our audits were made in accordance with generally accepted
auditing standards; the rules and regulations of the Los Angeles County Metropolitan
Transportation Authority (LACMTA); the Proposition A Local Return Guidelines; and
accordingly, included such tests of the accounting records and such other auditing
procedures as we considered necessary under the circumstances.
The management of the City is responsible' for the City's compliance with the laws and
regulations of LACMTA and the Proposition A Local Return Guidelines. The following
projects were reviewed and tested:
Transit Subsidy Program Bus Stop Bench Maintenance
Dial -A -Cab Service for Senior & Proposition A Fund Exchange
Disabled Golden Springs Drive (Grand to Torito)
Transportation Planning SGVCOG Holiday Ride
Bus Stop Improvement Program Bus Stop Bench Replacement
From Palomino Drive to ` Recreational Transit Excursions
Northern City Limit Recreational Transit Ranch Festival
Administration Signal Synchronization — Lemon &
Installation of Bus Benches Golden Springs
Golden Springs & Lemon Bus Pads Brea Canyon & Brea Bus Pads
Based on our audits, we found that, for the items tested, the City complied with the laws
and regulations governing theprojects listed above. Further, based on our audits, for the
items not tested, nothing came to our attention to indicate that the City had not complied
with the laws and regulations governing the projects.
11
Cc
The OPA. Never Underestimate The Value-
l
EXHIBIT 1
CITY OF DIAMOND BAR
PROPOSITION A LOCAL RETURN FUND
SCHEDULE OF EXPENDITURES -
ACTUAL AND LACMTA APPROVED
PROJECT BUDGET
For the Fiscal Year Ended June 30, 2000
(With Comparative Actual
Amounts for Fiscal
Year Ended June 30, 1999)
.
Variance
Project
LACMTA
(Over)
1999
Code
Description
Budget
Actual
Under
.
Actual
01-140
Recreational Transit
$ 37,000 $
18,793 $
18,207
(1) $
22,985
04-140
Holiday Ride
3,000
1,128
1,872
(1)
2,003
02-160
Bus Stop Bench Maintenance'
7,000
4,700
2,300
(1)`
0
02-140
Recreational Transit - Ranch
Festival
4,000
0
4,000
(1)
0
02-130
Dial -A -Cab Service for Senior
&Disabled
302,000
301,934
66
233,783'
01-250
Transit Subsidy Program
130,000
545,012
(415,012)
(2)
469,248
01-480
Administration
57,250
42,008
15,242
39,465
01-270
Transportation Planning
SGVCOG
7,500
6,996
504
6,876
01-160
Installation of Bus Benches
9,000
8,998
2
0
01-150
Golden Springs & Lemon Bus
Pads
50,000
50,000
0
0
03-150
Golden Springs Drive (Grand
To Torito)
50,000
27,283
22,717
(1)
0
02-150
Brea Canyon & Brea Bus Pads
150,000
0
150,000
(1)
0
01-405
Proposition A Fund Exchange
300,000
300,000
0
0
02-405
Proposition A Fund Exchange
370,000
370,000
0
0
017400
Signal Synchronization - Lemon
& Golden Springs
65,000
659000
0
0
01-160
Bus Stop Bench Replacement
0
0
0
5,128
01-150
Bus Stop Improvement` Program
from Palomino Drive to
Northern City Limit
0
0
0
30,000
Total Expenditures
$' 1,541,750 $
1,741,852 $
(200,102)
$
809,488
(1),`(2) See explanations on the next page.
_
I
14
E
16
CITY OF DMMOND BAR
ANNUAL FINANCIAL REPORT
PROPOSITION C LOCAL RETURN FUND
For the Fiscal Years Ended June 30, 2000 and 1999
TABLE OF CONTENTS
Page
FINANCIAL SECTION
Independent Auditor's Report
4
Balance Sheet
6
Statement of Revenues, Expenditures and Changes in Fund Balance -
Budget and Actual
7
Notes to Financial Statements
$
COMPLIANCE SECTION
Independent Auditor's Report
11
SUPPLEMENTAL INFORMATION'
Exhibit 1 - Schedule of Expenditures - Actual and"LACMTA
Approved Project Budget
14
Exhibit 1 A - Schedule of Fixed Assets
15
Exhibit 2 - Exit' Conference
16
ZY7C 36W WILSHIRE BOULEVARD. SUITE 1710
,: o LOS ANGELES CALIFORNIA 9DD10
/'
CERTITELEPHONE (213) 736-6664
FlEa PUBLIC ACCOUMANTS FAX (213) 73644
INDEPENDENTAUDITOR'S REPORT
February 1,;2001
To the Honorable Members of the City Council of the
City of Diamond Bar, California and the
Los Angeles County Metropolitan Transportation Authority
We have audited the balance sheet of the Proposition C Local Return Fund of the City of
Diamond Bar (City) as of June 30, 2000 and 1999, and -the accompanying statement of
revenues, expenditures, and changes in fund balance for the years then ended. These
statements are the responsibility of the City's management. Our responsibility is to
r express an opinion on these statements based on our audits.
We conducted our audits in accordance with generally accepted auditing standards.
Those standards require that we plan and perform the audits to obtain reasonable
assurance about whether the financial statements are free of material misstatement. An
audit includes examining, on a test basis, evidence supporting the amounts and
disclosures in the financial statements. An audit also includes assessing the accounting
principles used and significant estimates made by management, as well as evaluating the
overall financial statement presentation. We believe that. our audits provide a reasonable
basis for our opinion.
As more fully described in Note 2, the financial statements, present only the Proposition C
Local Return Fund and are not intended to present fairly the financial position and the
results of the operations of the City's total funds an conformity with generally accepted
accounting principles.
In our opinion, the statements referred to in the opening paragraph present fairly, in all
material respects, the financial position of the Proposition C Local Return Fund of the
City as of June 30, 2000 and 1999, and the results of its operations and changes in the
fund balance for the years then ended, in conformity with the Los Angeles County
Metropolitan Transportation Authority (LACMTA), Proposition ' C Local Return
Program Guidelines.
The accompanying supplemental information listed in the foregoing table of contents is
not necessary for a fair presentation of the financial statements referred to in the opening
paragraph, but is presented as additional analytical data. The supplemental information
has been subjected to the tests and other auditing procedures applied in the audits of the
i
4
CPA
The CPA. Never Underestimate The Value.'
The notes are an integral part of these financial statements.
6
CITY OF DIAMOND BAR;
PROPOSITION C LOCAL RETURN FUND
BALANCESHEET
June 30
2000
1999
ASSETS
Cash
$
1,391,095
$,
19997,274
LACMTA Receivable
0
47,892
Total Assets
$
1,391,095
$
2,045,166
LIABILITIES AND FUND BALANCE
Liabilities
Due to Other Funds
$
0
$
5,585
Total Liabilities
0
5,585
Fund Balance
Restricted
1,391,095
2,039,581
Total Fund Balance
1,391,095
2,039,581
Total Liabilities and Fund Balance
$
1,391,095
$
2,045,166
The notes are an integral part of these financial statements.
6
t ,
CITY OF DIAMOND BAR
PROPOSITION C LOCAL RETURN FUND
STATEMENT OF REVENUES, EXPENDITURES
AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
For the Fiscal Year Ended June 30, 2000
(With Comparative Totals for the Fiscal Year Ended June 30, 1999)_
_ 2000
Variance':
Favorable
(Un-
1999
Budget Actual
favorable)
Actual
Revenues
Proposition C (Note 4) $ 554,800 $ 581,146 $
26,346 $
532,230
Interest Income (Note 5) 100,000 101,710
1,710
114,597
Proposition C Discretionary 1,236,000 ` 0
(1,236,000)
0
Total Revenues 1,890,800 682,856
(1,207,944)
646,827
Expenditures
Various Projects (Exhibit 1) 2,251,500 1,331,342
920,158
564,101
Total Expenditures 2,251,500 1,331,342
920,158
564,101
Excess (Deficit) of Revenues
Over Expenditures (360,700) (648,486)
(287,786)
82,726
Fund Balance at Beginning
of Year 2,039,581 2,039,581
0
1,956,855
Fund Balance at End of Year $ 1,678,881 $ 1,3.91,095 $
287,786 $
2,039,581
The notes are an integral part of these financial statements.
7
CITY OF DIAMOND BAR
PROPOSITION C LOCAL RETURN FUND
NOTES TO FINANCIAL STATEMENTS
For the Fiscal Years Ended June 30, 2000 and 1999
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Fund Accounting
The operations of the Proposition C Local Return Fund (PCLRF) are accounted for in
separate sets of self -balancing accounts that comprise its assets, liabilities, fund balance,
revenue and expenditures.
PCLRF accounts for the City's share of the 1/2% Proposition C Local Return allocations
which are legally restricted for specific purposes.
Basis ofAccounting,
PCLRF is accounted for in a Special Revenue Fund, using the modified accrual basis of
accounting whereby revenues are recognized when they become both measurable and
available to finance expenditures of the current period` and expenditures are generally
recognized when the related fund liabilities are incurred.
Budgets and BudgetaryAccounting
The budgeted amounts presented in this report for comparison to the actual' amounts are
presented in accordance with generally accepted accounting principles.
NOTE 2 ANNUAL FINANCIAL STATEMENTS
The financial statements are intended to reflect the financial position, results of its
operations and compliance with the Proposition C Local Return Program Guidelines,
published by LACMTA for the Proposition C Local Return Fund only.
NOTE 3 —PROPOSITION C LOCAL RETURN COMPLIANCE REQUIREMENT
In accordance with Proposition C Local Return" Program Guidelines, funds received
pursuant to theseguidelines may only be used for Proposition C Local' Return programs.
,
NOTE 4 - PROPOSITION C REVENUE'
Proposition C revenue is the following:
2000 1999
Proposition C Local Return Fund $ 581,146 $ 532,230
These notes are an integral part of the preceding financial statements. "
8
-- �LEU�NA
SUITE
o 1710`7JVI S c, V soANNeEs cALFoR9t
TELEPHONE (213) 736-6664
CERTIFIED PUBLIC ACCOUNTANTS
FAX (213) 736-66S2
INDEPENDENT AUDITOR'S REPORT
February 1, 2001
To the Honorable Members of the City Council of the
City of Diamond Bar, California and the
Los Angeles County Metropolitan Transportation Authority
Wehaveaudited the balance sheet and statement of revenues, expenditures, and changes
in fund balance of Proposition C Local Return Fund of the City of Diamond Bar (City)
for the years ended June 30, 2000 and 1999, and have issued our report thereon dated
February 1, 2001. Our audits were made in accordance with generally accepted auditing
standards; the rules and regulations of the Los Angeles County. Metropolitan
Transportation Authority (LACMTA); the Proposition C Local Return Guidelines; and
accordingly, included such tests of the accounting records and such other auditing
procedures as we considered necessary under the circumstances.
The management of the City is responsible for the City's compliance with the laws and
regulations of LACMTA and the Proposition C Local Return Guidelines. The following
projects were reviewed and tested:
Pavement Management System Traffic Signal Construction
Traffic Signal Construction - DBB/Quails DBB/Montefino
Diamond Bar Blvd. RehabilitationSR60/NCL Traffic Signal Installation -
Rehabilitation of Golden Springs Dr. - GA to Goldrush, Calbrn, Palamino
Torito Lane Golden Springs Drive
GoldenSprings& Lemon Street Improvements Transit Subsidy Program
Brea Canyon Bus Pads
Based on our audits, we found that, for the items tested, the City complied with the laws
and regulations governing the projects listed above. Further, based on. ouraudits, for the
items not tested, nothing came to our attention to indicate that the City had not complied
with the laws and regulations governing the projects.
11
CPA
The CPA. Never Underestimate The Value." -
14
EXHIBIT 1
CITY OF DIAMOND BAR
PROPOSITION C LOCAL RETURN FUND
SCHEDULE OF EXPENDITURES
ACTUAL AND LACMTA APPROVED PROJECT BUDGET
For the Fiscal Year Ended June 30, 2000
(With Comparative Actual Amounts for Fiscal Year Ended June,30, 1999)
Variance
Proj ect
LACMTA
(Over)
1999
Code
Proj ect' Name Budget Actual
Under
Actual
01-470
PavementManagement
System $ 0 $ d $
0 $
2,467
01-460
Traffic, Signal Installation
Goldrush, Calbrn, Palamino' 0 0
0
2,069
02-460
Traffic Signal Construction
DBB/Quails 0 0
0
80,878
03-460
Traffic Signal Construction -
DBB/Montefino 0 0
0
131,636
04-440
Rehab. Of Golden Springs
Drive -'Grand Ave. to'Torito
Lane 0 0
0
422
03-440
Diamond Bar Blvd. Rehab.
SR60/N City Limit . 0 0
0
346,629
41-250
Transit Subsidy Program 317,000 0
317,000
0
01-450
Golden Springs & Lemon
Street Improvements 1,253,000 1,252,500
500
0
03-450
Golden Springs Drive 79,000 78;501
499
0
02-450
Brea Canyon Bus Pads 524,000 341
523,659
0
03-450
Golden Springs Drive (Grand
to Torito) 78,500 0
78,500
0
Total Expenditures $ 2,251,500 $ 1,331,342 $
920,158 $
564,101
14
15
7son (S, M 0 WILSHIRE BOULEVARD. SUI E 1710
son LOS ANGELES, CALIFORNIA OW10
CERTT 7ED PUSUC ACCOUNTANTS TELEPHONE (213) 796 -mW
FAX (213) 736-6892
INDEPENDENT AUDITOR'S REPORT
December 27, 2000
To the Honorable Members of the City Council of the
City of Diamond Bar, California and the
Los Angeles County Metropolitan Transportation Authority
We have audited the balance sheet of the Transportation Development Act Fund of the
City of Diamond Bar (City) as of June 30, 2000 and 1999, and the related statement of
revenues, expenditures, and changes in fund balance for the years -then ended. These
statements are the responsibility of the City's management. Our responsibility ' is to
express an opinion on these statements based on our audits:
We conducted our audits in accordance with generally accepted auditing standards.
Those standards require that ` we plan and perform the audits to obtain reasonable
assurance about whether the financial statements are free of material misstatement. An
audit includes examining, on a test basis, evidence supporting the amounts and
disclosures in the financial statements. An audit also includes assessing the accounting
principles used and significant estimates made by management, as well as evaluating the,
overall financial statement presentation. We believe that our audits provide a reasonable
basis for our opinion.
As more fully 'described in Note 2, the financial statements present only the
Transportation Development Act Fund and ,are not intended to present fairly the financial
position and -the results of the operations of the City's total funds in conformity with
generally accepted accounting principles.
In our opinion, the financial statements referred to in the opening paragraph present
fairly, in all material respects, the financial position of the Transportation Development
Act Fund of the City as of June 30, 2000 and 1999, and the results of its operations and
changes in the fund balance for the years then ' ended in conformity with generally
accepted accounting principles.
The accompanying supplemental information listed in the foregoing table of contents is
not necessary for a fair presentation of the financial statements referred to in the opening
paragraph, but is presented as additional analyticaldata. The supplemental information
has been subjected to the tests and other auditing procedures applied in the audits of the
4 CPA
The CPA. Never Underestimate The Value-
The notes are an integral part of these financial statements
6
CITY OF DIAMOND BAR
TRANSPORTATION DEVELOPMENT ACT FUND
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
For the Fiscal Year Ended June 30, 2000
(With Comparative Totals for the Fiscal Year Ended June 30, 1999)
2000
Variance
Favorable
(Un-
1999
Budget Actual favorable)
Actual
Revenues
Intergovernmental Allocations:
Article 3 (Note 5) $ 20,417 $ 20,417 $ 0 $
0
Miscellaneous:
Interest 1,701 1,330 (371)-,
1,563
Total Revenues 22,118 21,747 (371)
1,563
Expenditures
Construction 36,260 36,260 0
0
Total Expenditures 36,260 36,260 0
0
Excess (Deficit) of Revenues
Over Expenditures (14,142) (14,513) (371)
1,563
Fund Balance at Beginning
of Year 14,513 14,513 0
12,950
Fund Balance at End of Year $ 371 $ 0 $ (371) $
14,513
The notes are an integral part of these financial statements
7
x CITY OF DIAMOND BAR
TRANSPORTATION DEVELOPMENT ACT FUND
NOTES TO FINANCIAL STATEMENTS
For the Fiscal Years Ended June 30, 2000 and 1999
NOTE 1- SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Fund Accounting
- Section 99234 Funds of the Transportation Development Act are pooled with other City
monies in the Special Revenue Fund. The Special Revenue Fund accounts for the City's
share of the Transportation Development Act allocations which are legally restricted for
specific purposes.
Basis ofAccountin
The Special Revenue Fund is accounted for by using the modified accrual basis of
accounting whereby revenues are recognized when they become both measurable and
available to finance expenditures of the current period and expenditures are generally
- recognized when the related fund liabilities are incurred.
Budgets and Budgetary Accounting
The budgeted amounts presented in this report for comparison to the actual amounts are
presented in accordance with generally accepted accounting principles.
Comparative Data
Comparative total' data for the prior year are presented' in the accompanying financial
statements in order to provide an understanding of the changes in the Transportation
Development Act Fund's financial position and its operations.
NOTE 2 - ANNUAL FINANCIAL STATEMENTS
The financial statements are intended to reflect the financial position, results of its
operations and compliance with the Transportation Development Act for the
Transportation Development Act Fund only.
NOTE 3 - CASH AND INVESTMENTS
Cash is pooled with other City's funds to maximize investment opportunities and yields.
Investment income resulting from this pooling is allocated to the respective funds
These notes are an integral part of the preceding financial statements..
8
CITY OFDIAMOND BAR
TRANSPORTATION DEVELOPMENT ACT FUND,
NOTES TO FINANCIAL STATEMENTS
For the Fiscal Years Ended June 30, 2000 and 1999
(Continued)
including the Transportation Development Act Fund, based upon their average monthly
cash balances.
NOTE 4 - TRANSPORTATION DEVELOPMENT ACT COMPLIANCE
REQUIREMENTS
In accordance with Section 99234, Article 3 of the Public Utilities Code, funds received
pursuant to this Code's section may only be used for facilities provided for the exclusive
use by pedestrians and bicycles.
NOTE 5 - REVENUE ALLOCATION
The fiscal year 1999/00 revenue allocation in the amount of $20,417 is the fiscal year
1995/96 apportionment.
NOTE 6 TRANSPORTATION DEVELOPMENT ACT FUNDS RESERVED
In accordance with TDA Article 3 (SB821) Guidelines, funds which will not be spent
during the fiscal year have been placed on reserve in the reserve Local Transportation
Fund (LTF) account with the County Auditor -Controller to be drawn down whenever the
funds become eligible for a specific project and an approved draw down request is
received by LACMTA. As of June 30, 2000, the City has funds of $89,047 on reserve as
follows:
FY 1996/97 Reserve $ 22,945
FY 1997/98 Reserve 21,744
FY 1999/99Reserve 20,517
FY 1999/00 Reserve 23,841
Available Reserve Balance @ 6/30/00 $ 89,047
NOTE 7 - DUE TO LACMTA
In accordance with TDA Article 3 (SB821) Guidelines, all excess regional funds,
including accumulated interest earned on the excess funds, from completed projects must
be returned ;to LACMTA. As of June 30, 1999, the unexpended regional allocations in
the amount of $16,308 from the completed Sidewalk/Bikeway project were recorded as
due to LACMTA. -
These notes are an integral part of the preceding financial statements.
9
CITY OF DIAMOND BAR
TRANSPORTATION DEVELOPMENT ACT FUND
SCHEDULE OF TRANSPORTATION DEVELOPMENT ACT
ALLOCATION FOR SPECIFIC PROJECTS
For the Fiscal Year Ended June 30, 2000
Totals to Date
Program
Unexpended
Project
Year Allocations Expenditures
Allocations
Status
Project Description
Regional Allocations
Sidewalk/Bikeway
1991-92 $ 98,000 $ 81;692 $
16,308
Closed
SidewakSikeway
1999-00 20,417 ` 36;260
(15,843)
Closed
Local Allocations
None
0 0
0
Totals
$ 118,417 $ 117,952
465
Excess Regional Funds
To be Returned to
LACMTA (Note 7)
(16,308)
Unexpended Interest
Accumulated to Date
15,843
Fund Balance @ 6/30/00
$
0
12
3600 VWLSHIRE BOULEVARD. SUITE 1710
Z JV n LOS ANGELES, CALIFORNIA 90010
CERTIFIED PUBLIC ACCOUNTANTS TELEPHONE (213) 736-6684
FAK (213) 736-6692
� l
REPORT ON TRANSPORTATION DEVELOPMENT A,CT COMPLL4NCE
December 27, 2000
To the Honorable Members of the City Council of the
City of Diamond Bar, California and the
Los Angeles County Metropolitan Transportation Authority
We have audited the balance sheet and statement of revenues, expenditures, and changes
in fund balance of the Transportation Development Act Fund of the City of Diamond Bar
(City) for the years ended June 30, 2000 and 1999, and have issued our report thereon
dated December 27, 2000. Our audits were made in accordance with generally, accepted
auditing standards and were further made to determine compliance with the
Transportation Development Act (TDA); including Section 99234; the rules and
regulations of the Los Angeles County Metropolitan Transportation Authority
(LACMTA); the '16 tasks contained in the "Guidelines on Auditing for Conformance,
published by LACMTA and accordingly, included such tests of the accounting records
and such other auditing procedures as we considered necessary in the circumstances.
Among the items considered' were determination of eligibility of the City to receive funds
allocated to it, and propriety of expenditures in accordance with TDA and LACMTA
regulations.
In our opinion, our evaluation of compliance factors disclosed that the fulls allocated to
the City under TDA were accounted for and expended in conformance with TDA and
LACMTA rules and regulations.
This report is intended solely for the use of the City and LACMTA and should not be,
used for any other purpose. This restriction is not intended to limit the distribution of this
report which, upon acceptance by the City and LACMTA is a matter of public record.
Los Angeles, California
14 CPA
The CPA. Neuer Underestimate The Value.`
CITY COUNCIL REPORT
MEETING DATE: September 4, 2001.
AGENDA NO.
TO: Honorable Mayor and Members of the City Council
FROM: Linda C. Lowry, City Manager --
SUBJECT:
Exoneration of Cash Deposit in Lieu of Grading Bond in the Amount $5,400.00 for Lot 154 of Tract 30091 (22927
Lazy Trail Road, Country Estates).
RECOMMENDATION:
It is recommended that the City Council approve the exoneration and direct the City Clerk to notify the owner of this
action.
FINANCIAL SSUMMARY:
This action has no fiscal impact on the City.
BACKGROUND/DISCUSSION:
The Department of Community and Development Services is in receipt of a request for grading bond exoneration for
Lot 154 of Tract 30091 (22927 Lazy Trail Road, Country Estates). A grading bond (Labor and Materials and Faithful
Performance) for improvement security was required in accordance with the Subdivision Map Act. The owner, A.C.
Kaushal, posted with the City a cash deposit in lieu of the grading bond on August 25, 1999'. The City contract
inspector, Charles Abbott Associates, confirmed that all grading work is completed and in conformance to the grading
plan. The City finds that the owner performed all work as shown on the grading plan on file with the City.
Prepared by:
John L. Ilasin
Assistant Engineer
Attachment:
Letter of Request, dated August 8 2001
Reviewed by:
es DeStefao David G. Liu
Deputy City ,Ma' ger Director of Public Works
TO: Honorable Mayor and Members of the City Council
4 VIA: Linda C. Lowry, City Manag
TITLE: Award of contract to Dream Engineering, Inc. in the amount of $6,280 to review
electrical use in the City's Parks and to recommend methods to achieve a 20% reduction in monthly
electrical consumption.
RECOMMENDATION: It is recommended that the City Council award a contract to: Dream
Engineering, Inc. in the amount of $6,280.
FINANCIAL IMPACT: This contract will be funded by -transferring $6,280 from the Community
Services part-time salariesaccount to the professional services account. This transfer will have no
effect on other Community Services programs.
BACKGROUND: Due to rate hikes implemented by SouthernCaliforniaEdison and the shortage of
electricity experienced at times throughout the State of California, the City Council has directed staff
to research and implement electricity conservation methods where possible. Staff has implemented
several methods since the energy crisis hit last winter, however, staff believes that there are other
opportunities that should be researched, and if practical, implemented,
DISCUSSION: Staff released an`R.F.P. with the following scope of work to seek a consultant to
review electricity use at the City Parks:
1. Review past electrical consumption records and. existing electrical components at the City's eight
parks and recommend alternative methods that will achieve at least a monthly 20% reduction in
electricity consumption.
2. After' recommended conservation efforts have been implemented by the City, review effectiveness
of those efforts in achieving a 20% reduction in electricity consumption.
3. ` If 20% reduction is not achieved, recommend additional methods to attain 20% reduction goal.
Dream Engineering, Inc. is the only consultant to respond. Staff has reviewed the proposal and
interviewed the consultant. Staff believes that Dream Engineering, Inc. will provide a comprehensive
review of existing conditions and provide a variety of options that the City could choose from to
achieve at least a 20 savings in monthly electricity consumption.
*K4
Bo se roe's De tefano
Director of Community Services Deputy City Manager
CO'NSULTIN'G SERVICES AGREEMENT
THIS, AGREEMENT is made as of September 4, 2001 between the City of Diamond Bar, a
municipal corporation ("City") and Dream -Engineering, Inc., ("Consultant").
RECITALS
A. City desires to utilize the services of Consultant as an independent contractor to provide
consulting services to City, as set forth in Exhibit "A", the City's Request for Proposals.
B. Consultant represents that itis fully qualified to perform such consulting services by virtue
of its experience and the training, education and expertise of its principals and employees.
NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions
herein contained, the parties hereto agree as follows:
1. Consultant's Services.
A. Scope of Services. The nature and scope of the specific services to be performed
by Consultant are as described in Exhibit "B", the Consultant's Response, to the City's Request for
Proposals. ,
B. Level of Services/Time of Performance.The level of and time of the specific
services to be performed by Consultant are as set forth in Exhibit "B."
2. Term of Agreement. This Contract shall take effect September 4, 2001, and shall
continue until June 30, 2002, unless earlier terminated pursuant to the provisions herein.
3. Compensation. City agrees to compensate Consultant for each service which Consultant
performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B." Payment will
be made only after submission of proper monthly invoices in the form specified by City. Total payment
to Consultant pursuant tothis Agreement shall not exceed six thousand two hundred and eighty dollars
($6,280.00).
4. General Terms and Conditions.. In the event of any inconsistency between the
provisions of this Agreement and Consultant's proposal, the provisions of this Agreement shall control
5. Addresses.
City: City of Diamond Bar Consultant: Dream Engineering, Inc.
Linda C. Lowry, City Manager Joseph M. Nolan, E.E., Principal
21825 East Copley Drive 19031 Highway 18, Suite 200
Diamond Bar, California 91765-4177 Apple Valley, California 92307
6. Status as Independent Consultant.
A. Consultant is, and shall at all times remain as to City, a wholly independent
contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City
or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over
the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. "
City of Diamond Bar Consulting Services Agreement
Dream Engineering, Inc.
Consultant shal l not, at any time, or in any manner, represent that it or any of its agents or employees
are in any manner agents or employees of City.
B. Consultant agrees to pay all required taxes on amounts paid to Consultant under
this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties,
and interest asserted against City by reason of the independent contractor relationship created by this
Agreement. In the event that City is audited by any Federal or State agency, regarding the independent
contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly
independent contractor relationship between City and Consultart, then Consultant agrees to reimburse
City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals
relating thereto.
C. Consultant shall fully comply with the workers' compensation law regarding
Consultant and Consultant's employees. Consultant further agrees to indemnify and ,hold City harmless
from any failure of Consultant to comply with applicable worker's compensation laws. Cityshall-have
the right to offset against the amount of any fees due to Consultant under this Agreement any amount
due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement
or indemnification arising under this Section 6.
7. Standard of Performance. Consultant shall perform all work to the highest professional
standards and in a manner reasonably satisfactory to the City Manager or the City Manager's designee.
8. Indemnification. Consultant is skilled in the professional calling necessary to perform
the services and duties agreed to be performed under this Agreement, and City is relying upon the skill
and knowledge of Consultant to perform those services and duties. To the fullest extent permitted by
law, Consultant hereby agrees, at its sole cost and expense, to defend, protect, indemnify, and hold
harmless the City of Diamond Bar and its elected officials, officers, attorneys, agents, employees,
volunteers, successors, and assigns (collectively Alndemnitees@) from and against any and all damages,
costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments,
penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other
professionals and all costs associated therewith, arising or claimed to arise, directly or indirectly, out of,
in connection with, resulting from, or related to any act, failure to act, error, or omission of Consultant
or any of its officers, agents, servants, employees, subcontractors, material men, suppliers or their
officers, agents, servants or employees, arising or claimed to arise, directly or indirectly, out of, in
connection with, resulting from, or related to this Agreement or the performance or failure to perform
any term, 'provision, covenant, or condition of the Agreement, including this indemnity provision. This
indemnity provision is effective regardless of any prior, concurrent, or subsequent active or passive
negligence by Indemnitees and shall operate to fully" indemnify Indemnitees against any such
negligence. This indemnity provision shall survive the termination of the Agreement and is in addition
to any other rights or remedies which Indemnitees may have under the law. Payment is not required
as a condition precedent to an Indemnitee's right to recover under this indemnity provision, and an entry
of judgment against an Indemnitee shall be conclusive in favor of the Indemnitee's right to recover under
this indemnity provision. Consultant shall pay Indemnitees for any attorneys fees and costs incurred in
enforcing this indemnification provision. Notwithstanding the foregoing, nothing in this instrument shall
be construed to encompass (a) Indemnitees' sole negligence or willful misconduct to the limited extent
that the underlyi ng Agreement is subject to Civil Code '2 782(a) or (b) the contracting public agency's_
active negligence to the limited extent that the underlying Agreement is subject to Civil Code '2782(b).
This indemnity is effective without reference to the existence or applicability of any insurance coverages
which may have been required > under the Agreement or any.additional insured endorsementswhich may
extend to Indemnitees.
City of Diamond Bar Consulting Services Agreement
Dream Engineering, Inc.
;Consultant, on behalf of itself and all parties claiming under or through it, hereby waives all rights of
-subrogation and contributionagainst the Indemnitees, while acting within the scope of their duties, from
all claims, losses and liabilities arising out of or incident to activities or operations performed by or on
behalf of the Consultant regardless of any prior, concurrent, or subsequent active or passive negligence
by the Indemnitees:
In the event there is more than one person or entity named in the Agreement as a Consultant, then all
obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several.
9. Insurance. Consultant shall at all times during the term of this Agreement carry,
-
maintain 'and keep in full force and effect; with an insurance company admitted to do business in
California and approved by the City (1) a policy or policies of broad -form comprehensive general
liability insurance with minimum limits of $1,000,000-00 combined single limit coverage against any
injury, death, loss or damage as a<result of wrongful or negligent acts by Consultant, its officers,
employees; agents, and independent contractors in performance of services under this Agreement; (2)
property damage insurance with a minimum limit of $500,000.00; (3) automotive liability insurance,
with minimum combined single limits coverage of $500,000.00; (4) professional liability insurance
(errors and omissions) to cover or partially cover damages that may be the result of errors, omissions,
or negligent acts of Consultant, in an amount of not less than $1,000,000 per occurrence; and (5)
worker's compensation insurance with a minimum limit of $500,000.00 or the amount required by law,
whichever is greater. City, its officers, employees, attorneys, and volunteers shall be named as
additional insureds on the policy(ies) as to comprehensive general liability, property damage, automotive
liability, and worker's compensation coverages. The policy (ies) as to comprehensive general liability,
property damage, and automobile liability, shall provide that they are primary, and that any insurance
maintained by the City shall be excess insurance only.
A'All insurance policies shall provide thatthe insurance coverage shall notbe non -
renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds
to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior
written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the
insurance coverage.
B. Consultant agrees that if it does not keep the insurance in full force and effect,
and such insurance is available at a reasonable cost, City may take out the necessary -insurance and pay
the premium thereon, and the repayment thereof shall be deemed an obligation of Consultant and the
cost of such insurance may be deducted, at the option of City, from payments due Consultant.
C. Consultant shall submit to City (1) insurance certificates indicating compliance
with the minimum worker's compensation insurance requirements above, and (2) insurance policy
endorsements indicating compliance with all other minimum insurance` requirements above, not less
that one (1) day prior to beginning of performance under this Agreement. Endorsements shall be
executed on City's appropriate standard forms entitled "Additional Insured Endorsement
10. Confidentiality. Consultant in the course of its duties may have access to confidential
data of City, private individuals, or employees of the City. Consultant covenants that all data,
documents, discussion, or other information developed or received by Consultant. or -provided for
3
City of Diamond Bar Consulting Services Agreement
Dream Engineering, Inc.
performance of this Agreement are deemed confidential and shall not be disclosed by Consultant
without written authorization by City. City shall grant such authorization if disclosure is required by
law. All City data shall be returned to City -upon the termination of this Agreement. Consultant's
covenant under this section shall survive the termination of this Agreement.
11. Ownership of Materials. All materials provided by Consultant in the performance of
this Agreement shall be and remain the property of City without restriction or limitation upon its use or
dissemination by City,
12. Conflict of Interest.
A. Consultant covenants that it presently has no interest and shall not acquire any
interest, director or indirect, which may be affected by the services to be performed by Consultant under
this Agreement, or which would conflict in any manner with the performance of its services hereunder.
Consultant further covenants that, in performance of this Agreement, no person `having any such interest
shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest
which would conflict in any manner with the performance of its services pursuant to this Agreement.
B. Consultant covenants not to give or receive any compensation, monetary or
otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the
performance of this Agreement. Consultant's covenant under this section shall survive the termination
of this Agreement.
13. Termination. City may terminate this Agreement with or without cause upon fifteen (15)
days' written notice to Consultant. The effective date of termination shall be upon the date specified
in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following
delivery of the notice. In the -event °of such termination, City agrees to pay Consultant for services
satisfactorily rendered prior to the effective date of termination. Immediatelyupon receiving written
notice of termination,' Consultant shall discontinue performing services.
14. Personnel. Consultant represents that it has, or will secure at its own expense, all
personnel required to perform the services under this Agreement:' All of the services required under this
Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the
work shall be qualified to perform such services. Consultant reserves the right to determine the
assignment of its own employees to the performance of Consultant's services under this Agreement, but
City reserves the right, for good cause, to require Consultant to exclude any employee from performing
services on City's premises.
15. financial Condition. Prior to entering into this Agreement, Consultant has submitted
documentation acceptable to the City Manager, establishing that it is financially solvent, such that it can
reasonably be expected to ,perform the services required by this Agreement. Within thirty (30) days of
the first anniversary of the effective date of this Agreement, and each year thereafter throughout the term
of;this 'Agreement, Consultant shall submit such financial information as may be appropriate to establish
to the satisfaction of the City Manager that Consultant is in at least as sound a financial position as was
the case prior to entering into this Agreement. Financial information submitted to the City Manager shall
be returned to Consultant after review and shall not be retained by City.
4'
City of Diamond' Bar Consulting Services Agreement
Dream Engineering, Inc.
16. Non -Discrimination and Equal Employment Opportunity.
A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital
status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual
orientation, in the performance of its services and duties pursuant to this Agreement, and will comply
with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be
limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment
advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship.
B. Consultant will, in all solicitations or advertisements for employees placed by
or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified
applicants will receive consideration for employment without regard to race, color, creed, religion, sex,
marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual
orientation.
C. Consultant will cause the foregoing provisions to be inserted in all subcontracts
for any work covered by this Agreement except contracts or subcontracts for standard commercial
supplies or rawinaterials.
17. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor
the performance of any of Consultant's obligations hereunder, without the prior written consent of City,
and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising
hereunder shall be void and of no effect: -
18. Performance Evaluation. For any contract in effect for twelve months or longer, a
written annual administrative performance evaluation shall be required within ninety (90) days of the
first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of
this Agreement. The work product required by this Agreement shall be utilized as the basis for review,
and any comments or complaints received by City during the review period, either orally or in writing,
shall be considered. City shall meet with Consultant prior to preparing the written report. If any
noncompliance with the Agreement is found, City may direct Consultant to correct the inadequacies,
or, in the alternative, may terminate this Agreement as providedherein.`
19. Compliance with Laws. Consultant shall complywith all applicable laws, ordinances,
codes and regulations of the federal, state, and local governments,
20. Non -Waiver of Terms, Rights and Remedies. Waiver by either parry of any one or more
of the conditions of performance under this Agreement shall not be a waiver of any other condition of
performance under this Agreement. In no event shall the making by City of any payment to Consultant
constitute or be construed as a waiver by City of any breach of covenant, or any default which may then
exist on the part of Consultant, and the making of any such payment by City shall in no impair or
prejudice any right or remedy available to City with regard to such breach or default.
21. Attorney's Fees. In the event that either parry to this Agreement shall commence any
legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the
5
City of Diamond Bar Consulting Services Agreement
Dream Engineering, Inc.
prevailing party in such action or proceeding shall by entified to recover ib Costs of suit, including
reasonable attorney's fees and cost, including tvosts of exert witnesses anis consultants,
22. Noticra. Any notices, bills, invoices, or reports required by this Agreement shail be
deemed received on (a) the day of delivery if delivered by hand during mguiar business hours or by
facsimile before or during regular business hours; or U on the third business day following, deposit in '
the United States mail, postage prepaid, to the addressft heretofore set forth to the Agreement, or to
such other addresses as the parties may, from time to time, designate in writing pursuant to the
provisions of thi.% action.
23. Governing Law. This Contract shall be interpreted, construed and anforcecl In
accordance with the laws of the State of California:
24. Cwnten atrts, Thls Agreermnit may bE executed in any number of counterparb, each
of which shall be deemed to be the original, and all of which together shall constlnm one and the. same
Instrument.
25, Entire Agreenwnt. 'This Agreement, and any other docurranth incorporated herein by
specific reference, represent the entire and integrated agreement between Consultant and City, This
Agreement supersedes all prior oral or written negotiations, representations or agreements. This
Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed
by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be
valid if signed by the City Manager or the mayor and attested by the City Clerk
26. Exhibits. All exhibits referred to to this Agreement are incorporated herein by this
reference.
IN WITNESS WHEREOF, the parties have executed this Agreament as of the date first
wruten above.
CITY"
ATTEST: CITY OF DIAMOND BAR
BY By:
Lynda Burgess, City Clerk Robert S Huff, Mayor
A P ov s fm "CON T NT"
B.
Mike lenkiiu,' Attvmey
D?Lftm ��GN
City of Diamond Stir Consulting Services Agreemenf
Dream Lnslneering, Inc.
1
Exhibit "A"
City of Diamond Bar
Community Services Division
Request for Proposals
Electrical Conservation Review at Diamond Bar City Parks
Released: 6-25-01
BackLyround
Due to recent increases in cost for electricity to operate the City's parks, the City of
Diamond Bar is seeking proposals from qualified electrical engineers to review use of
energy resources in the parks and to recommend potential methods for conservation.
Goal of Review
Conservation methods recommended by the consultant must have the capability of
achieving a minimum 20% reduction in monthly electricity consumption, if implemented
by the City.
Facilities
Eight (8) City Parks per the attachment, including lighted athletic facilities, buildings and
other lighted amenities.
Scone of Work
1: Review pastelectrical consumption records and existing electrical components at the
City's eight parks and recommend alternative methods that will achieve at least a
monthly 20% reduction in electricity consumption.
2. After recommended conservation efforts have been implemented by the City, review
effectiveness of those efforts in achieving a 20% reduction in electricity consumption.
3. If 20% reduction is not achieved, recommend additional methods to attain 20%
reduction goal.
Submittal Deadline
Fee proposal is due by Wednesday, .Tule 25, 2001 at 5:00 P.Wand shall be submitted
to:
Bob Rose
Director of Community Services
21825' E. Copley Drive
Diamond Bar, CA 91765
Selection Process
After review of all proposals, an interview will be conducted with thosedeemed most
qualified.
City Contact
Bob Rose, Director of Community Services (909) 396-5694
bob.rose-@ci.diamond-bar.ca.us
C'tY,o DiamondBar f
Park Amenities G
cc¢a� o� cc
Park Facility
NeES
G G 4e
Amenities
Vie, GAF°
Barbecues 0 • • + ! • •
Baseball Fields
(Lighted) 2
Baseball Fields
(Unlighted)
2 1 1
(U I
Basketball Courts 1 1 3> '
Fitness Course •
Meeting Facilities
• � • ee
I ••
Parking Spaces 10 36 35 160 48 33
0 53 62
Picnic Tables
(Covered) I • • • �i��
I
Picnic Tables -
(Uncovered) • • • • • • • •
Restrooms I • * •'1` • * : •*
• • • Mrn
Soccer/Football Fields 1 +
I 2;r 1�
Tennis Courts 3 X 2
(Lighted) .3
Tot Lot • • - • I • • • •
Total Acres
(Developed) 5 3.4 0 4 15.5 9 6 2 12 4
Pau! C. Grow 23281 E. Forest Canyon Drive Carlton Peterson
Heritage 2900 S. Brea Canyon Road 2142 E. Sylvan Glen Road
Yo Ronald Reagan 2201 S. Peaceful Hills Road
stonF - Larkstone Drive- Sshins-
Ma Ie Hill �
P 1355 S. Maple Hill Road SummitNd e
Pantera . 9 1425 Summitridge Drive
738 PanteraDnve Sycamore Canyon22930 E. Golden Springs Drive
Sent-bU:DRERM ENGINEERING 26 -Kar -01 e4:52Pw
from 7e82421892r
7 pas
Exhibit "B"
2 O t- ti
Engineering Incorporated
Consulting Electrical Engineers
19031 lZighway 18 See 200 4MM Desert Flower
Apple Valley,'CA NM Palm Desert, CA. 92260
Plhem: (76% 242-3369 Mae: (760) 7734478
Fax: (760) 242-1092 Fax: (760) 242-1092
dreamjee@earthliin"et dreandoo@aeLcOM
FEE PROPOSAL
Tuesday, April 24, 2001
Mr_ Bob Rose
City of Diamond Bar
21660 E. Copley Dr. Ste.100
Diamond Bar CA, 81765-4177
Send via Fax Only
Subject: Electrical Engineering Services
State of Catifomia Rebate Program
City of Diamond Bac
Dear Sir.
With reference to our recent conversations, we are subrnitting the enclosed proposal on the
above project. It seems that the City -is very much aware of the upcoming Edison rate increase,
which will probably increase about 40% over existing costs. The State of California has several
rebate programs. One of these programs is the 20120 program, and another is the Express
Efficiency Rebate Program. These rebate programs are offered by the State to mitigate the
economic effects of increased Edison costs and to avoid Edison blackouts during the coming
summer months. The 20/20 program will give the city a 20% rebate if the city reduces their
electricalconsumption 20% for the months of; June, July, August & September. This 200k
reduction along with the 20% rebate will offset the increased Edison billings_ yAnother state
grant program is the Express Efficiency Rebate Program. i have seen some of the draft
numbers, and from what I have seen the state will basically pay the entire cost of energy
efficiency measures, while the city would' have to pay for the labor to remove existing electrical
utilization equipment and devices and install new rebate electrical utilization equipment and
devices. I have seen $7 to $17 rebates for replacing incandescent lamps with compact
fluorescents. Cash for replacing T1'2 and T10 fluorescent lamps with T8's. Cash for increased
insulafon, glazing, ducting, air conditioners, and on and on:
McAuliffe' School Soccer Field , l_ightiry; Page 1
Sent 6.1:DRERM ENGINEERING 26 -Mar -e1 04e53Pn Prow 76024230923 Fa9e 2
Background: As we discussed, Dream Engineering Inc. has been involved with energy
conservation and obtaining rebates and grants for energy conservation since the Arab Oil
Embargo of the early 1980's. We also have Engineered thousands of exterior lighting projects
over the past 20 years. We have done several recent projects with the city, which we feel were
successful. Lorbeer Middle School lighting and the light Study for the proposed KFC.. We feet
that we are familiar enough with the City and the local area that we can provide authoritative
energy conservation recommendations.
SCOPE OF WORK. Provide Electrical Engineering Services to implement and monitor State of
California 20/20 Energy Rebate Program and make recommendations for Express Efficiency
Rebate Program.
SERVICES PROVIDED: We will review and log City's electrical bills for June -September 2000.
Dream will then monitor ane ke recommendations that will reduce electrical consumption by 20%. Dream will
energy consumption for themonth of June 2001. Dream will report back to the City
whether `consumption has been reduced by greater than 20%. if consumption has been
reduced by 20% for this service Dream Engineering Inc_, will wail for the month of July to see if
consumption is still on schedule to receive 20% rebate'from the state at the end of September
2001. If consumption has not been reduced more than 20% for the month reviewed, Dream will
review recommendations to see if they are being implemented. If they are being implemented,
Dream will make additional recommendations to bring consumptionfor the month of June -July
below 20%. If;consumption has not been reduced by 201,6 for June -July, further review and
recommendations will be made and so on.
Recommendations will be provided after Dream Engineering Inc. has carefully reviewed
electrical bills for the previous June -September, and reviewed electrical utilizations equipment
and usage of this equipment. Recommendations will consist of more efficient lighting, better
automatic control of lighting, combining usage of facilities, and so on.
SCOPE OF WORK We will review & log City's electrical bills for (4) parks with It sports fields &
RR bldgs, (1) 3700 Sq Ft Rec. Center, & (9) parks with RR Bldgs only, fora total (13) existing
electrical metered services. We will review the Edison` bilis for June -September 2000. Dream
will make recommendations to reduce electrical consumption by 20%. Dream will then monitor
energy consumption for the month' of June 2001. Dream will report back to the City whether
consumption has beenreducedby greater than 20%_ If consumption has been reduced by 20%
for this service Dream Engineering Inc., will wait for the month of July to see if consumption is
stili on schedule to receive 20% rebate from the state at the end of September 2001.
We understand your concern that we could be comparing the year 2000 with ` "rain nights'
against the year 2001 with no Grain nights'. From preliminary, data I have reviewed, the state is
being very liberal in their qualifications. For example, I know that if your electrical service is
brand new, you can compare your bills against similar types of electrical services, rather than
the year 2000 June thru September Services. I am sure that if you could show, that with the rain
nights factored in that you qualify, that the state would qualify you.
enc: Terms Agreement
Fee Schedule
McAuliffe.School Soccer Field Ughft Page 2
Sent, by=DREAM ENfiINEERING 26 -filar -®1 Q4:S3cN from 7682421892} page 3. 7
TERMS
ITEMS EXCLUDED FROM THIS PROPOSAL
1. Applications Fees.
FEE PROPOSAL: The following fee schedule defines our approach and time involved for each
item. The. City might feel that they can do part of the work described. if so, our fee would reduce
accordingly. The following fee is based on 13 electrical metered electrical services. if the city
determined they wanted less, or more services included, the Dream Engineering Inc. fee would
increase or decrease somewhat. I feel that if the recommendations are wisely implemented, the
City could keep their Edison -costs at present levels and have the 40% increase covered by
rebates.
ENGINEERING FEE
Step Qty flours/ Total Hne Rate cost
{nitial Promise a"is. Determine Which Services Show
13 .1' 13 S78.50 S 1,021.00
Audit These services 13 2 13 $ 78.50 1,021.E
Make RecomMOndotions 9 2 18 $ 7880 $ 1,413.00
Prov. Cost Est. to Implementation of Recommendations 9 1 9 $ 78:30 x 707.00
Implement Recommendations 9 1 9 $ 78.50 3 707.00
Monitor Usage. 9 3 18 $ 78.50 : 1,493.00
$ 6,280.00
ENGINEERING FEE: 1 AM AWARE THAT THE CITY HAS A LIMITED BUDGET. I feel that
20120 Program Savings along with additional rebates from the State of California will cover this
fee many times over In the June, July, August, September time frame. The City will continue to
enjoy the savings on their Edison bill month, after month, after month beyond the 20120 time
period. The old adage, it takes money to save money, applies to this situation.
REIMSURSEABLES.. In addition to the Engineering Fee, Dream Engineering Inc. will bill for
reproduction Services with a not to exceed sum of $300.00, at the following rates:
SHEET SIZE
BOND
VELLUM
8-12 X 11 (A)
S .07
S' .22
24 X 36 (D)
$ 2.90
$ 7.50
34 X 44 (E)
$ 4.40
$ 93.00
TERMS... Our terms would be Net 30 days from date of invoice. Invoice will consist of all hours
charged to job for previous month, or for completion of Engineering work. Fee will be subject to
renegotiation if Engineering for this project is not complete by -' December 1, 2001.
contd.....
McAuliffe School Soccer Field Lighting _ Page 3
Agenda # 6.7 _
Meeting Date Sept. 4, 2001
_a_ I► b : -Iffff ff®: fl
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manag
TITLE: Letter of Support for the Proposed Designation of the SR 105 and SR 605 freeway
Interchange as the Joe A. Gonsalves Memorial Interchange
RECOMMENDATION:
It is recommended that the City Council approve the preparation of a letter of support.
FINANCIAL IMPACT:
Approval of this matter has no financial impact to the City.
BACKGROUND:
Assemblywoman Havice has proposed ACR 96, a Bill that proposes to designate the interchange of
State Highway Route 105 and SR 605 as the Joe A Gonsalves Memorial Interchange. This measure
honors the memory and contributions of Joe A. Gonsalves who passed away on July 7 2000.
DISCUSSION:
Joe Gonsalves was elected to the City Council of the City of Dairy Valley (now known as the. City of
Cerritos) in 1958. He was elected to the State Assembly where he,served from 1962 to 1974. Mr.
Gonsalves was instrumental in the development of the 1-105 Freeway and the referenced
interchange. Upon his retirement from the State legislature Joe Gonsalves established a Sacramento
based lobbying firm which has for many years provided legislative advocacy services to several Cities
including the City of Diamond Bar. The preparation and transmittal of a letter of support will assist
Assemblywoman Havice in recognizing the contributions of Mr. Gonsalves.
PREPARED BY:
James DeStcfano
Deputy City Manager
Date Prepared: August 30, 2001
AMENDED IN ASSEMBLY AUGUST 20, 2001
CALIFORNIA LEGISLATURE -2001-02 REGULAR SESSION' -
Assembly Concurrent Resolution No. 96
Introduced by Assembly Member Havice
July 16, 2001 -
Assembly Concurrent Resolution No. 96 -Relative to the Joe A.
Gonsalves Memorial Interchange.
LEGISLATIVE COUNSEL'S DIGEST
ACR 96, as amended, Havice. Joe A. Gonsalves Memorial
Interchange.
This measure would dedicate the interchange where State Highway
Route 105 meets State ;Highway Route 605 to the memory of former
Assembly Member Joe A. Gonsalves and would specify that this
interchange be known as the "Joe A. Gonsalves Memorial
Interchange." The measure also would; request the Department of
Transportation to determine the cost of appropriate plaques and markers
showing that special designation and, upon receiving donations from
nonstate sources sufficient to cover the cost, to erect appropriate
plaques and markers.
Fiscal committee: yes.
1 WHEREAS, Joe A. Gonsalves was born to Joaquim Gonsalves
2 and Elvira Silva Gonsalves in Holtville California on October 13,
3 1919; and
4 WHEREAS, Joe A. Gonsalves was the proud father of nine
5 sons; and
ACR 96 —2—
I WHEREAS, Joe A. Gonsalves was elected to the City Council
2 of the City of Dairy Valley, now known as the City of Cerritos, in
3 1958; and
4 WHEREAS, Joe A. Gonsalves was twice elected the Mayor of
5 Dairy Valley; and
6 WHEREAS, Joe A. Gonsalves was elected to the California
7 State Assembly, representing the 66th Assembly District, in 1962,
8 being the first person of Portuguese ancestry to be elected to the
9 California State Legislature; and
10 WHEREAS, Joe A. Gonsalves during his 12 years in the
11 California Legislature served as Chair of the Assembly Rules
12 Committee, Revenue and Taxation Committee, and the Joint
13 Committee on Rules and, served as a member of the Assembly
14 Education Committee, and the State AllocationBoard; and
15 WHEREAS, Joe A. Gonsalves was honored to have the "Joe A.
16 Gonsalves Elementary School" in the City of Cerritos named for
17 him by the ABC Unified School District Board of Trustees in
18 1972; and
19 WHEREAS, Joe A. Gonsalves was honored to have the "Joe A.
20 Gonsalves Park named for him by the City of Cerritos in 2000;
21 and
22 WHEREAS, Joe A. Gonsalves authored many important pieces
23 of legislation during his years of public service in the Assembly;
24 and
25 WHEREAS, Joe A. Gonsalves operated the only
26 three -generation lobbying firm in Sacramento, with his son,
27 Anthony Gonsalves, and his grandson, Jason Gonsalves; and
28 WHEREAS, Joe A. Gonsalves passed away on July 7, 299
29 2000; and
30 WHEREAS, Section 405 of the Streets and Highways Code as
31 enacted in 1963 described State Highway Route 105 as running
32 from State Highway Route 5, to the junction of State Highway ,
33 Routes 101 and 110, which would have caused State Highway
34 Route 105 to cut through the Cities of Norwalk and La Mirada; and
35 WHEREAS, At the requests Cities of Norwalk and La Mirada
36 and their residents, Joe A. Gonsalves was instrumental in having
37 Section 405 of the Streets and Highways Code amended in 1968,
38 so that State Highway Route 105 ended at State Highway Route
39 605 rather than cutting through the Cities of Norwalk and La
40 Mirada; now, therefore, be it
98
-3— ACR 96
1 Resolved by the Assembly of the State of California, the Senate
2 concurring, that the interchange where State Highway Route 105
3 connects with State Highway Route 605 be officially named the
4 Joe A. Gonsalves Memorial Interchange; and be it further
5 Resolved, That the Department of Transportation is requested to
6 determine the cost of appropriate plaques and markers, consistent
7 with the signing requirements for the state highway system,
8 showing this special designation, and upon receiving donations
9 from nonstate sources sufficient to cover that cost, to erect those
10 plagues plaques and markers; and be it further
11 Resolved, That the Chief Clerk of the Assembly transmit copies
12 of this resolution to the Department of Transportation and to the
13 author for appropriate distribution,
CITY COUNCIL REPORT
MEETING DATE: September 4, 2001 AGENDA NO. �-
TO: Honorable Mayor and Members of the City Council
FROM:_
Linda C. Lowry, City Manage
SUBJECT: Extension of Contract Services Agreement with Charles Abbott
& Associates for Plan Check and Inspection Services Related
to Private/Subdivision Developments, On An On-Call/As-
needed Basis, ;for a period of Two (2) Years, Commencing.
October 21, 2001.
ISSUE STATEMENT:
The City desires to continue its plan checking and inspection services for private and
subdivision developments on an on-call/as-needed basis, for a period of two (2) years,
commencing October 21 2001.
RECOMMENDATION:
That the City Council approve and authorize the Mayor to extend the Contract Services
Agreement with Charles Abbott & Associates to provide plan checking and inspection
services on an as -needed basis, for a period of two (2) years, commencing October 21,
2001.
FINANCIAL SUMMARY:
For development related projects, funding will be provided through developer's
fees/deposits paid by the applicant to the City. Cost of services for anticipated projects
for the next two (2) year period is estimated at $112,500 for Fiscal Year 2001-2002, and
$100,000 for Fiscal Year 2002-2003 ,(total for both firms).
BACKGROUND/DISCUSSION:
To augment the City's professional capabilities and to enhance the administrative
efficiency, the City has been under contract with Charles Abbott & Associates, to
provide engineering services, on an as -needed basis for a period of three (3) years,
commencing October 21, 1998 with the possibility of two (2) additional annualrenewals.
Page 2
Engineering Services
September 4, 2001
The City's primary objective is to ensure that private and subdivision developments are
thoroughly reviewed and managed from the initial pre -planning stages to completion by
establishing and implementing all needed project'conditions of approval consistent with
the community's standards.
The scope of services includes:
• Reviewing and approving various grading/retaining wall, street, sewer, and storm
drain plans for both private and subdivision developments;
• Checking and approving easements, lot line adjustments, dedications, vacations,
parcel and tract maps;
• Inspecting/monitoring all on/off-site grading operations, retaining wall, street, sewer,
storm drain and erosion control measures for both private and subdivision
developments;
• Actively participating in the development review process, including preparing and
monitoring the 'implementation of project conditions of approval, attending meetings
with developers/contractors and others, and attending Planning Commission and
City Council meetings as necessary;
• Assisting other departments and outside agencies with regard to development
related projects/matters;
• Maintaining an established plan check procedure and turn -around timeframe;
• Establishing .working relationships andcoordination with all otherpublic
agencies/utilities involving private and subdivision developments;
• Ensuring that plan checker and other appropriate professionals are available to
meet with City staff, the general public, and .applicants at City Hall as needed. Plans
are to be picked up and delivered at no cost to the City;
•' Ensuring that agreements and engineering conditions of approval for previously
approved development projects are thoroughly implemented and -
- Other engineering/development related services as requested/assigned by City
staff.
Page 3
Engineering Services
September 4, 2001
Charles Abbott Associates has a working history with the City and its development
history and background and has considerable experience- with hillside development
projects. A high level of expertise with regard to slope stability and grading issues is
required of -the consultants.
The present contract services agreement will expire on October 21 2001: The existing
contract allows the City to extend the contract for up to two years. Consequently, the
City has requested Charles Abbott & Associates to provide its proposals to continue the
aforementioned scope of services for purposes of continuity and consistency. Staff is
recommending that the extension provisions of the contract be utilized for a two-year
extension.
The designated City Engineer is David G. Liu, Director of Public Works. Project
assignments will be made to the two firms as follows:
Contracts with a value less than $15,000, staff will assign to the two (2) on-call firms on
an alternate basis. Contracts with a value Of $15,000 or more will be awarded by the
City Council based on a recommendation from staff of the firm best qualified to perform
work required for the particular project.
The consulting services were proposed with rates ranging from $45 to $100 per hour for
technical/professional staff. For development related projects, funding will be provided
through developer's fees/deposits paid by the applicant to the City. Each specific
development related project assignment will be compensated on either a lump sum (i.e.
plan check and inspection projects) or hourly basis '(i.e. As -built reviews, hydrology
studies and preliminary engineering reviews).
Prepared by.'
David G. Liu/Sharon Gomez
Attachments:
Agreement
REVIEWED BY:
J es DeStef no
Deputy City Ma ager
AWLie
Director of Public Works
AMENDMENT NO. 1
TO THE CONSULTING SERVICES AGREEMENT
This Amendment No. 1 to the Agreement is made and entered into this day
of September, 2001, between the CITY OF DIAMOND BAR, a Municipal Corporation
(hereinafter referred to as "CITY") and CHARLES ABBOTT AND ASSOCIATES
(hereinafter referred to as "CONSULTANT").
A. RECITALS:
(i) The CITY has heretofore entered into an Agreement, with Consultant
to provide Professional Consulting Services, which the Agreement was dated October
21,1998.
(ii) The CONSULTANT submitted a request for contract extension, a full,
true and correct copy of which is attached hereto as Exhibit "C" to provide on-call/as-
needed plan checking and inspection services:
NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT:
Section 1: Section 1.A. Scope of Services of the Agreement is hereby
amended to read as follows:
i
"A. -Scope of Services. The nature and scope of the specific services
to be performed by Consultant are as described in Exhibit "B", dated November 21, 1997,
and Exhibit "C" dated August 1, 2001."
Section 2: Section 3 of the Agreement is hereby amended to read as follows:
Compensation. "City agrees to compensate Consultant for each
service which Consultant performs to the satisfaction of Agency in compliance with the
schedule set forth in Exhibits "B" and "C". Payment will be made only after submission of
proper invoices in the form specified by City. "
Section 3: Each party to this Amendment No. 1 acknowledges that no
representation by any party which is not embodied herein nor any other agreement,
statement, or promise not contained in this Amendment No. 1 shall be valid and binding.
Any modification of this Amendment No. 1 shall be effective only if it is in writing signed by
the parties:
t
1
CHARLES ABBOTT ASSOCIATES, INC.
STANDARD HOURLY RATE SCHEDULE
EFFECTIVE DATE: JULY 1, 2001
CLASSIFICATION
HOURLY
CLASSIFICATION
HOURLY
RATES
RATES
Senior Principal Consultant
Senior Principal Engineer
175.00
150,00
Building Official, Certified
89.00
Senior Environmental Consultant
Principal
125.00
Sr: Plan Check Engineer
Building Flan Check Engineer
83.00
Engineer
City Engineer
122.00
Sr. Building Plan Checker
79.00
71.00
`Project Supervisor
106.00
102.00
Building Plan Checker
Senior BuildingInspector
62.00
Project Manager
r
Structural Engineer
95.00
p
Building Inspector/Checker
73.00
62.00
Sr. Registered Engineer
g g neer
95:00
93.00
Permit Specialist
2 -person Survey Crew
52.00
Engineering Associate
Senior Geologist
83.00
37person Survey Crew
152.00
197.00
Engineering Assistant
125.00
62.00
Administrative Assistant
Word Processor
51.00
Senior Design Engineer
79.00
Clerical '
40.00
Design Engineer
Senior Traffic Engineer/Manager
70.00
130.00
Computer Technician
39.00
Traffic Engineer Associate
75.00
Community Develo48.00
pment Director
Principal Planner
106.00
Transportation Planner
Sr. Draftsperson (CADD)
85.00
Senior Planner
97.00
84.00
Draftsperson (CADD)
71.00
61.00
Associate Planner
Planning Technician
73.00
Senior Construction Observer
Construction Observer
73.00
Senior Contract Administrator
50.00
88.00
Landscape Director
63.00
97.00
Environmental Engineer
Public Relations Coordinator
92.00
Associate Landscape Architect
Landscape Associate
71.00
Expert Witness Services
110.00
155.00
61.00
Code Enforcement Officer
45.00
The above rates include general and administrative
expenses will be billed at cost 10%:
overhead and fees. Non -labor, project related -
plus
The above hourly rates are subject to adjustment based upon increases adopted by
Abbott
Associates, Inc.
i
Charles
CITY COUNCIL REPORT
MEETING DATE: September 4, 2001 AGENDA NO.
TO:: Honorable Mayor and Members f e City Council
FROM: Linda C. Lowry, City Manage
SUBJECT:
Extension of Contract Services Agreement with Hall &
Foreman, Inc. for Plan Check and Inspection Services Related
to Private/Subdivision Developments, On An On -Call Basis, for
a Period of Two (2) Years, Commencing October 21, 2001.
ISSUE STATEMENT:
The City desires to continue its plan checking and inspection services
subdivision developments on an on-call/as-needed basis, for a period of two private and
commencing October 21, 2001. (2) years,
RECOMMENDATION:
That the City Council approve and authorize the Mayor to extend the
Agreement with Hall & Foreman, Inc. to provide plan checking and inspection Services
on an as -needed basis, for a period of two 2 g October 21, 2001
p services
(.)years commencing ..
FINANCIAL SUMMARY:
For development related projects, funding will be provided through developer's
p
fees/deposits paid by the applicant to the City. Cost of services for antici at projects
for the next two (2) year period is estimated at $112,500 for Fiscal Year 2001-2002 and
$100,000 for Fiscal Year 2002-2003.
BACKGROUND/DISCUSSION:
To augment the City's professional capabilities and to enhance the admini
efficiency, the City has been under contract with Hall & Foreman Inc. rovive
engineering services, on an as -needed basis for a period of three 3 years,
provide
commencing October 21, 1998 with the possibility of two (2) additional annual renewal
O
s.
The City's primary objective is to ensure that private and subdivision developments
e
thoroughly reviewed and managed from the initial pre -planning stages to completion b
establishing and implementing all needed project conditions of approval consistent with
the community's standards.
Page 2
Engineering Services
September 4, 2001
The scope of services includes:
• Reviewing .and approving various grading/retaining wall, street, sewer, and storm
drain plans for both private and subdivision developments;
• Checking and approving easements, lot line adjustments, dedic
parcel and tract snaps; ations, vacations,
• Inspecting/monitoring all on/off-site grading operations, retaining wall,
storm drain and erosion control measures for both private and street, sewer,
developments; subdivision
Actively participating in the development review process,, including reg
monitoring the implementation of project conditions of approval, andinmeg and
tte
with developers/contractors and others, and attending Planning Commissi
g etings
City Council meetings as necessary; on and
Assisting other departments and outside agencies with regard to develo
related projects/matters; p men t
Maintaining an established plan checkprocedure and turn -around time frame;
Establishing working relationships and coordination with all other public
agencies/utilities involving private and subdivision developments;
• Ensuring that plan checker and other appropriate professionals
are meet with City staff, the general public, and aplicants at City Hallas ee va . Pl is
are to be picked up and delivered at no cost to the City; ded. Plans
• Ensuring that agreements and engineering conditions of a roval
approved development projects are thoroughly implemented; a for previously
• Other engineering/development related services as requested/assigned staff. by City
Hall & Foreman Inc., has a working history with the City and its development
background and has considerable experience with hillside developmentprlojectsistory . A
ed A
high level of expertise with regard to slope stability and grading issues is required
consultants. q of the
Page 3
Engineering Services
September 4, 2001
The present contract services agreement will expire on October 21 2
contract allows the City to extend the contract for up to two years. Conse
quen
001. The existing
City has requested Hall & Foreman, Inc. to provide its ;proposals to continue the
the
aforementioned scope of services for purposes of continuity and consistency.
recommending that the extension ,provisions of the contract b continue Saff is
extension. e utilized for a twot year
The designated City Engineer is David G. Liu, Director of Publi
assignments will be made to the two firms as follows: s Works. Project
Contracts with a value less than $10,000, staff will assign to the two (2) on-call firms on
an alternate basis. Contracts with a value of $15,000 or more will
q
City Council based on a recommendation from staff of the firm best qualified to perform
work required for the particular project. be awarded by the
The consulting services were proposed with rates rangingfrom
technical/professional staff. For development related projects, funding w'
through developer's -fees/deposits .paid- }� t $45 to $100 per hour for
development. related project assignment will
be
applicant to the Ci g ill be provided
plan check and inspection projects) or hour) basis y. Each specific
e compensated on either a lump sum (i.e.
studies and preliminary engineering reviews). Y (� e• As -built reviews, hydrology
Prepared by.
David G. Liu/Sharon Gomez
Attachments:
Agreement
REVIEWEDBY:
Deputy City
av' G. Liu
Director of Public Works
AMENDMENT NO. 1
TO THE CONSULTING SERVICES AGREEMENT
This Amendment No. 1 to the Agreement is made and entered into this
day
of September, 2001, between the CITY OF DIAMOND BAR, a Municipal Corporation
(hereinafter referred to as "CITY") ,and HALL & FOREMAN, INC. (hereinafter referred
as "CONSULTANT").
ed to
A. RECITALS:
(i) The CITY has heretofore entered into an Agreement, with Consultant
to provide Professional Consulting Services, which the Agreement was dated October
ctober
(ii) The CONSULTANT submitted a request for contract extension, a full
true and correct copy of which is attached hereto as Exhibit "C" to provide `on-call/as-
needed plan checking and inspection services.
NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT:
Sect— i Section 1.A. Scope of Services of the Agreement i
amended to read as follows:, s hereb Y
"A. Scope of Services. The nature and scope of the specific services
to be performed by Consultant are as described in Exhibit "B", dated November 21 1997
and Exhibit "C dated July 30, 2001. ,
Sec____tion 2 Section 3 of the Agreement is hereby amended to read as follows:
Compensation. "City agrees to compensate Consultant for each
service which Consultant performs to the satisfaction of Agency in compliance with the
schedule set forth in Exhibits "B"and "C". Payment will be made only after submission of
proper invoices in the form specified by City.
Sect 3: Each party to this Amendment No. 1 acknowledges that no
representation by any party which is not embodied herein nor any other agreement
statement, or promise not contained in this Amendment No. 1 shall be valid and binding.
Any modification of this Amendment No. 1 shall be effective only if it is in writing signed by
the parties.
1
CITY COUNCIL
Agenda # b
' Meeting .Date
AGENDA REPORT
TO: Honorable Mayor and Members of he City Council
VIA: Linda C. Lowry, City Manage
TITLE: Resolution No. 2001-40A — A 'Resolu on of the City Council of the City of Diamond Bar
amending Resolution No. 2001-40 — FY2001-2002 Municipal Budget to include
appropriation for purchase order carryovers.
RECOMMENDATION:
Approve Resolution No. 2001-02A
FINANCIAL IMPACT:
Increase in total appropriations of $1,357,236.42.
BACKGROUND:
On June 17, 2001 approved the FY2001-02 Budget via Resolution No. 2001-02.
DISCUSSION:
Fiscal Year 2000-2001 ended on June 30, 2001. Since that time staff has been closing out the fiscal
year. 'Part of this process has been to evaluate all purchase orders (P.O.$) which have remained
open and encumbered at the end of the fiscal year. The attached list contains all P.O.s that have
been identified as carryover purchase orders. These, with the exception of one item (Grant Writer—
appropriation $20,000*), are for items and/or services, which had either been ordered or contracted
for but not completed or received by June 30. Since the encumbered budget lapsed at year-end, it is
necessary to adjust the FY01-02 budget to allow for these prior year encumbrances. 1n effect, the
City will just carry forward the applicable portion of the FY00-01 budget.
*The grant writer appropriation lapsed at year-end` without being encumbered. There was a request
for proposals out, however the funds were not encumbered at June 30. Staff is requesting that that
appropriation be continued.
PREPARED BY:
Linda G. Magnuson
Department Head
Date Prepared: August 30, 2001
Deputy City Manager
RESOLUTION N6.2'001 -40A
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
DIAMOND BAR AMENDING RESOLUTION NO. 2001-40 APPROVING AND
ADOPTING THE FY 2001-2002 MUNICIPAL BUDGET TO INCLUDE PURCHASE
ORDER CARRYOVER APPROPRIATIONS.
WHEREAS, on June 19, 2001, the City Council of the City of Diamond Bar
adopted Resolution No. 2001-40 adopting the Fiscal Year 2001-2002 Municipal Budget;
and
WHEREAS, the City of Diamond Bar's fiscal year ended on June 30, 2001; and
WHEREAS, the City of Diamond Bar had certain contractual obligations in the
form of open Purchase Orders at June 30, 2001.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Diamond Bar as follows:
The Fiscal Year 2001-2002 Municipal Budget is hereby amended to include additional
appropriations in the amount of $1,377,236.42 as noted on the FY00-01'Open Purchase
Order Listing ((Exhibit "A").
PASSED, ADOPTED AND APPROVED this day of September, 2001.
Robert- S . fie f f - . Mayor
I, LYNDA BURGESS, City Clerk of the City of Diamond Bar do hereby certify
that the foregoing Resolution was passed, adopted and approved at a regular meeting
of the City Council of the City of Diamond Bar held on the day of September,
2001, by the following vote:
AYES COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
City Clerk of the City of Diamond Bar
EXHIBIT A
CITY OF DIAMOND BAR
FY 00-01 OPEN PURCHASE ORDER LISTING
PO #
VENDOR
ACCOUNT
PROJECT # AMOUNT
11013
Sheppard, Mullin, Richter
001-4020-44021
$ 3,392.65
10773
Document Imaging Svc
001-4040-44000
74,611.28
9366
Kosmont & Assoc
001-4090-44000
7,838.39
9798
Parsons Brinckerhoff, Quade
001-4090-44000
23,773.71
10932
Landata Airborne Systems
001-4090-44000
76,530.40
Grant Writer - Continuing Approp
001-4090-44000
20;000.00
128,142.50
11183
Just Ergonomics
001-4090-46200
2,438.40
11129
Simplex Incorporated
001-4090-46310
7,901.00
11111
Hallmark Promotions
001-4095-41400
285.40
11112
Hallmark Promotions
001-4095-41400
469.56
754.96
10789
Civic Resource Group LLC
001-4095-44000
19,334.84
11162
Glasser Design
001-4095-44000
3,300.00
22,634.84'
10302
Environmental Impact Sciences
001-5210-44000
2,152.60
11223
Toshiba Business Solutions
001-5210-46230
3,668.98
9982
The Roth Group
001-5310-44300
- 2,027.08
10328
Charles Abbott Assoc
001-5510-45227'
197.07
10596
Hall & Foreman, Inc.
001-5510-45227
1,843.38
10697
Hall & Foreman, Inc.
001-5510-45227
521.25
10784
Charles Abbott Assoc
001-5510-45227
612.70
10867
Hall & Foreman, Inc.
001-5510-45227
2,466.04
10892
Charles Abbott Assoc
001-5510-45227
127.50
10911
Charles Abbott Assoc
001-5510-45227
511.21
10912
Charles Abbott Assoc
001-5510-45227
511.21
10950
Charles Abbott Assoc
001-5510-45227
127.50
11007
Charles Abbott Assoc
001.5510-45227
495.14
11108
Charles Abbott Assoc
001-5510.45227
127.50
11138
Charles Abbott Assoc
001-5510-45227
127.50
11168
Charles Abbott Assoc
001-5510-45227
590.55
11169
Charles Abbott Assoc
001-5510-45227
735.15
11206'
Hall & Foreman, Inc.
001-5510-45227
446.78
11220
Charles Abbott Assoc
001-5510-45227
255.00
11249
Hall & Foreman, Inc.
001-5510-45227
127.50
11287
Hall & Foreman, Inc.
001-5510-45227
127.50
9,950.48
11192
KV Blueprint Inc
001.5510-46200
7,446.60
9931
Charles Abbott Assoc
001-5551-45223
235.44
11034
Charles Abbott Assoc
001-5551-45223
127.50
Page 1 of 3
El
EXHIBIT A
CITY OF DIAMOND BAR
FY 00-01 OPEN PURCHASE ORDER LISTING
P0# VENDOR ACCOUNT PROJECT# AMOUNT
11036
Charles Abbott Assoc
11137
Charles. Abbott Assoc
11172
Hall & Foreman, Inc.
11181
Hall & Foreman, Inc.
11205
Charles Abbott Assoc
11248
Hall & Foreman, Inc.
11250
Hall & Foreman, Inc.
11049 O'Rourke Engineering
10323 MCE Corporation
11193 MCE Corporation
10324
MCE Corporation
11237
-Signal Maintenance Inc
11271
Grandstand Cards
11191
Vision ICS Inc
9867
Hirsch & Assoc Inc
10841
GFB Friedrich & Associates
10841
GFB Friedrich & Associates
10841
GFB Friedrich & Associates
10501
Leighton & Assoc -
10554
Hunsaker& Assoc
10666
Gonzalez/Goodale Architects
10791
Bonterra Consulting
11043
D & J Engineering
11044
Brongo Construction Inc
11198
Brongo Construction Inc
10818
DMC Design Group Inc.
9894
Hirsch & Assoc Inc
10774
Advanced Applied Engineering
10774
Advanced Applied Engineering
10775
Charles Abbott Assoc
10777
GFB Friedrich &Associates
001-5551-45223
001-5551-45223
001-5551-45223
001-5551-45223
001=5551-45223
001-5551-45223
001-5551-45223
001-5553-45222
001-5554-45502
001-5554-45502
001-5554-45506
001.5554-45507
126-4411-41400
126-4411-46230
138-5538-44000
138-5538-44000
139-5539-44000
141-5541-44000
250-5215-46420
250-5215.46420
250-5215-46420
250-5215-46420
250-5310-46415
250-5310-46415
250-5310-46415
250-5310-46415
250.5310-46415
250-5510-46411
250-5510-46411
250-5510-46411
250-5510-46411
Page 2 of 3
$ 127.50
720.81
468.75
309.83
344.10
127.50
127.50
2,588.93
730.27
2,617.47
86, 916.00
89,533.47
52,244.53
30,503.00
3,173.80
250,00
19,453.96
252.20
19,706.16
252.20
252.21
3898
11,840.00
3899
8,1.12.61
3899
312,278.30
3899
9,111.57
329,502.48
0898
8,120.00
0898
4,611.95
0898
1,166.00
13,897.95
0998
i485.00
5700
7,259.00
1401
1,968.00
5401
1,968.00
6001
15,520.00
6101
5,054.05
EXHIBIT A
CITY OF DIAMOND BAR
FY 00-01 OPEN PURCHASE ORDER LISTING
PO #
VENDOR
ACCOUNT
PROJECT #
AMOUNT
7014
Dewan Lundin & Assoc
250-5510-46411
R0298
$ 960.00
9277
Warren Siecke
250-5510-46412
14299
800.00
9277
Warren Siecke -
250-5510-46412
14499
800.00
9277
Warren Siecke
250-5510-46412
14599
800.00
9277
Warren Siecke
250-5510-46412
14699
4,728.50
11221
Warren Siecke
250-5510-46412
16301
9,250.00
11222
Macadee Electrical Const
250-5510-46412
16301
118,649.40
127,899.40
11221
Warren Siecke
250-5510-46412
16401
9,250.00
11222
Macadee Electrical Const
250-5510-46412
16401
69,950.90
79,200.90
10889
_LA Signal _ _ _
250-5510-46412
16501
2,344.50
10967
Warren Siecke
250-5510-46412
16501
565.00
2,909.50
11085
Warren Siecke
250-5510-46412
16601
5,500.00
11085
Warren Siecke
250-5510-46412
16701
5,500.00
11085
Warren Siecke
250-5510-46412
16801
5,500.00
11221
Warren Siecke-
250-5510-46412
17001
9,250.00
11222
Macadee Electrical Const
250-5510-46412
17001
123,954.10
133,204.10
11221
Warren Siecke
250-5510-46412
17101
9,250.00
11222
Macadee Electrical Const
250-5510-46412
17101
139,552.10
148,802.10
9468
Warren Siecke
250-5510-46412
R1000
1,316.75
9468
Warren Siecke
250-5510-46412
R1100
1,164.75
9468
Warren Siecke
250-5510-46412
R1200
1,575.00
9468
Warren Siecke
250-5510-46412
R1300
1,575.00
9468
Warren Siecke
250-5510-46412
R1400
1,575.00'
9468
Warren Siecke
250-5510-46412
R1500
1,575.00
$ 1,377,236.42
Page 3 of 3
CITY COUNCIL REPORT
AGENDA NO. (n- I I (A)
MEETING DATE: September 4, 2001
TO: Honorable Mayor and Members of the City Council
FROM: Linda C. Lowry, City Manager
SUBJECT: Allocation of $120,000.00 from Unappropria ed Gas Tax Fund Balance to Increase the
Area 3 Slurry Seal Project Budget by $120,000.00; and Award the Area 3 Slurry Seal
Contract to Pavement Coatings Company in the Amount of $436,647.25 and Authorize a
Contingency Amount of $30,000.00 for ProjectChange Orders to be Approved by the City
Manager, for a Total Authorization of $466,647.25.
RECOMMENDATION: That the City Council approve the allocation of $120,000.00 from
unappropriated Gas Tax Fund balance and award the Area 3 Slurry Seal Contract to Pavement
Coatings Co.
FINANCIAL SUMMARY:
Fiscal Year 2001-2002 Budget
$380,000.00 approved from AB2928 Funds
The cost for the design of the project and the preparation of plans and specifications was $13,050.00.
Leaving $366,950.00 of the $380,000.00 budget. The Engineer's Estimate for the construction was
$280,000.00, without contingencies. Due to increases in the price for asphalt products, the bid prices
are higher than expected.
Based on the lowest responsible bid plus the contingency, $466,647.25, it is necessary to approve
additional funds for the construction of this project. An additional $100,000.00 is needed. An
additional $20,000.00 is also needed for the Inspection Services for this project. The total amount of
additional funds needed is $120,000.00.
The City has recently received authorization to use Proposition C Funds to construct the signal at
Golden Springs Drive and Sylvan Glen Road. The Proposition C fund has a balance of over
$1,000,000.00. The signal is shown as being funded with Gas Tax Funds in the current budget. The
use of Proposition C Funds will increase the balance in the Gas Tax Fund to $123,218.00. The
additional money 'needed for the Slurry Seal Project will come from the, $123,218 balance of the
unappropriated Gas Tax Funds.
BACKGROUND/DISCUSSION; This Area 3 Slurry Seal Project is the third year of the 5 -year
Pavement Management Program. The Area 3 Slurry Seal Project will be constructed concurrently
with the Area '3 -Asphalt Rubber and Aggregate Membrane (ARAM) Overlay Project.
On June 19, 2001, City Council approved the plans and specifications and authorized the City Clerk
to advertise and receive bids for the Area 3 Slurry Seal- Project. The Bids were opened and publicly
read on July 30, 2001. A total of 4 bids were received. The bids were as follows:
Page 2
Slurry Seal
Contractor Bid Amount
Pavement Coatings Company $436,647.25
Roy Allan Slurry Seal, Inc. $440,868.20
Doug Martin Contracting Co., Inc. $509,904.90
American Asphalt Repair & Resurfacing Co., Inc. $5281066.40
The lowest responsible bidder is Pavement Coatings Company, of Cypress, California, with a bid
amount of $436,647.25.
Key aspects of contract requirements:
Schedule to be submitted at least 10 calendar days before the start of work.
Notification to and coordination with residents, schools, utility owners, contractor for the Area 3
ARAM Project and other public agencies.
➢ Completion of all work within 60 working days.
➢ Liquidated damages of $500/day for non-performance.
Anticipated timeline for project milestones:
Award of Construction Contract September 4, 2001
Notice to Proceed/Start of Construction October 1, 2001
End of Construction December 31 2001
Prepared by:
Kirk Phillips
Associate Engineer
Attachments:
Agreement
U
Jkfies DeStefa
Deputy City Ma
AGREEMENT
The following agreement is made and entered into, in duplicate, as of the date
executed by the Mayor and attested to by the City Clerk, by and between Pavement
Coatings Co. hereinafter referred to as the "CONTRACTOR" and the City of Diamond Bar
California, hereinafter referred to as "CITY."
WHEREAS, pursuant to Notice Inviting Sealed Bids or Proposals, bids were
received, publicly opened, and declared on the date specified in the notice; and
WHEREAS, City did accept the bid of CONTRACTOR Pavement Coatings Co. and;
WHEREAS; City has authorized the Mayor to execute a- written contract with
CONTRACTOR for furnishing labor, equipment and material for the Construction of Slurry
Seal Area 3 Prolect in the City of Diamond Bar.
NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is
agreed:
1. GENERAL SCOPE OF WORK: CONTRACTOR shall furnish all necessary
labor, tools, materials, appliances, and equipment for and do the work for the Construction
of the Slurry Seal Area 3Project in the City of Diamond Bar. The work to be performed in
accordance with the plans and: specifications, dated July 12, 2001 (The Plans and
Specifications) on file in the office of the City Clerk and in accordance with bid prices
hereinafter mentioned and in accordance with the instructions of the City Engineer.
2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY•
The Plans and Specifications are incorporated herein by reference and made a part hereof
with like force and effect as if set forth in full herein. The Plans and Specifications,
CONTRACTOR'S Proposal dated July 27, 2001, together with this written agreement, shall
constitute the contract between the parties. This contract is intended to require a complete
and finished piece of work and anything necessary to complete the work properly and in
accordance with the law and lawful governmental regulations shall' be performed by the
CONTRACTOR whether setout specifically in the contract or not. Should it be ascertained
that any inconsistency exists between the aforesaid documents and this written agreement,
the provisions of this written agreement shall control.
3. TERMS OF CONTRACT
The CONTRACTOR agrees to complete the work within sixty 60 working
days from the date of the notice to proceed.
The CONTRACTOR agrees further to the assessment of liquidated damages
in the amount of five hundred ($500:00) dollars for each calendar day the work remains
incomplete beyond the expiration of the completion date. City may deduct the amount
thereof from any monies due or that may become due the CONTRACTOR under this
agreement. Progress payments made after the scheduled date of completion shall not
constitute a waiver of liquidated damages.
4. INSURANCE: The CONTRACTOR shall not commence work under this
contract until he has obtained all insurance required hereunder in a company or companies
acceptable to 'City nor shall the CONTRACTOR allow any subcontractor to commence work
on his subcontract- until all insurance required of the subcontractor has been obtained. The
CONTRACTOR shall take out and maintain at all times during the life of this contract the
following policies of insurance:
a. Workers' Compensation Insurance: Before beginning work, the
CONTRACTOR shall furnish to the City a certificate of insurance as proof that he has taken
out full workers' compensation insurance for all persons whom he may employ directly or
through subcontractors in carrying out the work specified` herein, in accordance with the
laws of the State of California. Such insurance shall be maintained in full force and effect
during the period covered by this contract.
In accordance with the provisions of Section 3700 ofthe California
Labor Code, every CONTRACTOR shall secure the payment- of compensation to his
employees. The CONTRACTOR, prior to commencing work, shall sign and file with the City
a certification as follows:
1 am aware of the provisions of Section 3700 of the Labor Code which
requires every employer to be insured against liability for workers' compensation or to
undertake self insurance in accordance with the provisions. of that Code, and I will comply
with such provisions before commencing the performance of work of this contract."
b. For all operations of the CONTRACTOR or any sub -contractor in
performing the work provided for herein, insurance with the following minimum limits and
coverage:
1) Public Liability Bodily Injury (not auto) $500,000 each person;
$1,000,000 each accident.
2) Public Liability - Property Damage (not auto) $250,000 each
person; $500,000 aggregate.
3) CONTRACTOR'S Protective Bodily Injury $500,000 each
person; $1,000,000each accident.
4) CONTRACTOR'S Protective - Property Damage $250,000 each
accident; $500,000 aggregate.
each accident. 5) Automobile Bodily Injury $500,000 each person; $1,000,000
6) Automobile - Property Damage $250,000 each accident.
C. Each such policy of insurance provided for in paragraph b., shall:
1) Be issued by an insurance company approved in writing by City,
which is admitted to do business in the State of California.
2) Name as additional insured the City of Diamond Bar, its officers,
agents and employees, and any other parties specified in the bid documents to be so
included;
2
3) Specify it acts as primary insurance and that no insurance held
or owned by the designated additional insured shall be called upon to cover a loss under the
policy;
4) Contain a clause substantially in the following words:
"It is hereby understood and agreed that this policy may not be
canceled nor the amount of the coverage thereof reduced until thirty (30) days after receipt
by City of a written notice of such cancellation or reduction of coverage as evidenced by
receipt of a registered letter."
5) Otherwise be in form satisfactory to the City.
d. The policy of insurance provided for in subparagraph a. shall contain an
endorsement which:
1) Waives all right of subrogation against all persons and entities
specified in subparagraph 4.c.(2) hereof to be listed as additional insureds in the policy of
insurance provided for in paragraph b. by reason of any claim arising out of or connected
with the operations of CONTRACTOR or any subcontractor in performing the work provided
for herein;
2)- Provides it shall not be canceled or altered without thirty (30)
days' written notice thereof given to City by registered mail.
e. The CONTRACTOR shall, within ten (10) days from the date of the
notice of award of the Contract deliver to the City Manager or his designee the _original.
policies of insurance required in paragraphs a. and b. hereof, or deliver to the City Manager
or his designee a certificate of the insurance company, showing the issuance of such
insurance, and the additional insured and other provisions required herein.
5. PREVAILINGWAGE: Notice is hereby given that in accordance with the
provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the
CONTRACTOR is required to pay not less than the general prevailing rate of per diem
wages for work of a'similar character in the locality in which the public works is performed,
and not less than the general prevailing rate of per diem wages for holiday and overtime
work. In that regard, the Director of the Department of Industrial Relations of the State of
California is required to and has determined such general prevailing rates of per diem
wages. Copies of such prevailing rates of per diem wages are on file in the Office of the
City y 5 F. Copley Drive, Diamond Bar, California, and
Cit Clerk of the Cit of Diamond' Bar, 2182
are available to any interested party' on request: City also shall cause a copy of such
determinations to be posted at the job site.
The CONTRACTOR shall forfeit, as penalty to City, not more than twenty-five
dollars ($25.00) for each laborer, workman or mechanic employed for each calendar day or
portion thereof, if such laborer, workman or mechanic is paid less than the general
prevailing rate of wages hereinbefore stipulated for any work done under this Agreement, by
him or by any subcontractor under him.
3
6. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of
Section 1777.5 of the Labor Code, and in, accordance with the regulations of the California
Apprenticeship Council, properly indentured apprentices may be employed in the
performance of the work.
The CONTRACTOR is required to make contribution to funds established for the
administrative of apprenticeship programs if he employs registered apprentices or
journeymen in any apprenticeable trade on such contracts and if other CONTRACTOR'S on
the public works -site are making such contributions.
The CONTRACTOR and subcontractor under him shall comply with the
requirements of Sections 1777.5 and 1777.6 in the employment of apprentices.
Information relative to apprenticeship standards, wage schedules and other
requirements may be obtained from the Director of Industrial Relations, ex -officio the
Administrator of Apprenticeship, San Francisco, California, or from the Division of
Apprenticeship Standards and its branch offices.
7. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal
day's work for all workmen employed in the execution of this contract, and the
CONTRACTOR and any sub -contractor under him shall comply with and be governed by
the laws of the State of Califomia having to do with working hours set forth in Division 2,
Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended.
The CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars
($25.00) for each laborer, workman or mechanic employed in the execution of the contract,
by him or any sub CONTRACTOR under him, upon any of the work hereinbefore
mentioned, for each calendar day during which the laborer, workman or mechanic. 'is
required or permitted to labor more than eight (8) hours in violation of the Labor Code.
8. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay travel
and subsistence pay to each workman needed to execute the work required by this contract
as such travel and subsistence payments are defined in'the applicable collective bargaining
agreements filed in accordance with Labor Code Section 1773.8.
9. CONTRACTOR'S LIABILITY: The City of Diamond 'Bar and its officers,
agents and employees ("Idemnitees") shall not be answerable or accountable in any
manner for any loss or damage that may happen to the work or any part thereof, or for any
of the materials or other things used or employed in performing the work; or for injury or
damage to any person or persons, either workmen or employees of the CONTRACTOR, of
his subcontractor's or the public, or for damage to adjoining or other property from any
cause 'whatsoever arising out of or in connection with the performance of the work. The
CONTRACTOR shall be 'responsible for any damage or injury to any person or property
resulting from defects or obstructions or from any cause whatsoever.
The CONTRACTOR will indemnify Indemnitees against and will hold and save
Indemnitees harmless from any and all actions, claims, damages to persons or property,
penalties, obligations or Liabilities that may be asserted or claimed by any person, firm,
4
entity, corporation, political subdivision, or other organization arising out of or in connection
with the work, operation, or activities of the CONTRACTOR, his agents, employees,
subcontractors or invitees provided for herein, whether or not there is concurrent passive or
active negligence on the part of City. In connection therewith:
a. The CONTRACTOR will defend any action or actions filed in connection
with any such claims, damages, penalties, obligations or liabilities and will pay all costs and
expenses, including attorneys' fees incurred in connection therewith.
b. The CONTRACTOR will promptly pay any judgment rendered against the
CONTRACTOR or Indemnitees covering such claims, damages, penalties, obligations and
liabilities arising out of or in connection with such work, operations or activities of the
CONTRACTOR hereunder, and the CONTRACTOR agrees to save and hold the
Indemnitees harmless therefrom.
C. In the event Indemnitees are made a party to any action or proceeding
filed or prosecuted against the CONTRACTOR for damages or other claims arising out of or
in connection with the work, operation or activities hereunder, the CONTRACTOR agrees to
pay to Indemnitees and any all costs and expenses incurred by Indemnitees in such action
or proceeding' together with reasonable attorneys' fees.
So much of the money due to the CONTRACTOR under and by virtue of the
contract as shall be considered necessary by City may be retained by City until disposition
has been made of such actions or claims for damages as aforesaid.
This indemnity provision shall survive the termination of the Agreement and is
in addition to any other rights or remedies which Indemnitees may have under the law.
This indemnity is effective without reference to the existence or applicability of
any insurance coverages which may have been required under this Agreement or any
additional insured endorsements which may extend to Indemnitees.
CONTRACTOR, on behalf of itself and all parties claiming under or through it,
hereby waives all rights of subrogation and contribution against the Indemnitees, while
acting within the scope of their duties, from all claims, losses and liabilities arising our of or
incident to activities or operations performed by or on behalf of the Indemnitor regardless of
any prior, concurrent, or subsequent active or passive negligence by the Indemnitees.
10. NON-DISCRIMINATION: Pursuant to Labor` Code Section 1735, no
discrimination shall be made in the employment of persons in the work contemplated by this
Agreement because of the race, color or religion of such person. A violation of this section
exposes the CONTRACTOR to the penalties provided for in Labor Code Section 1735.
11. CONTRACT PRICE AND PAYMENT: City shall pay to the CONTRACTOR for
furnishing all material and doing the prescribed work the unit prices set forth in the Price
Schedule in accordance with CONTRACTOR'S Proposal dated July 27, 2001.
12. ATTORNEY'S FEES: In the event that any action or proceeding is brought by
either party ,to enforce any -term of provision of the this agreement, the prevailing party shall
recover its reasonable attorney's fees and costs incurred with respect thereto.
5
13. TERMINATION: This agreement may be terminated by the City, without
cause, upon the giving of a written "Notice of Termination" to CONTRACTOR at least thirty
(30) days prior to the date of termination specified in the notice. In the event of such
termination, CONTRACTOR shall only be paid for `services rendered and expenses
necessarily incurred prior to the effective date of termination.
THIS SPACE INTENTIONALLY LEFT BLANK
6
IN WITNESS WHEREOF, the parties hereto have executed this Agreement with all
the formalities required by law on the respective dates set forth opposite their signatures.
State of California
"CONTRACTOR'S" License No. 303609 C-32
Pavement Coatings Co.
P. O: Box 1491 — 5312 Cypress Street
Cypress, CA 90630
Date By
TITLE
CITY OF DIAMOND BAR, CALIFORNIA
By:
ROBERT S. HUFF, MAYOR
Date
ATTEST:
By:
CITY CLERK
Date
CONTRACTOR'S Business Phone (714) 826-3011
Emergency Phone at which CONTRACTOR can be reached at any time
APPROVED AS TO FORM:
CITY ATTORNEY
Date
7
CITY COUNCIL REPORT
AGENDA NO. � . 0 (B)
MEETING DATE: September 4, 2001
TO: Honorable Mayor and Members of the City Council
FROM: Linda C. Lowry, City Manage
SUBJECT: Award of contract for the Area 3 Asphalt Tubber and Aggregate Membrane (ARAM)
Project to Manhole Adjusting Contractors, Inc. in the amount of $288,135.00 and
authorize a contingency amount of $20,000.00 for project change orders to be approved
by the City Manager, for a total authorization of $308,135.00.
RECOMMENDATION: That the City Council award the contract for the Area 3 ARAM Overlay Project
to Manhole Adjusting Contractors, Inc.
FINANCIAL SUMMARY:
Fiscal Year 2001-2002 Budget
$350,000.00 approved from Gas Tax Funds.
The cost for the design of the project and the preparation of plans and specifications was $13;050.00.
Leaving $336,950.00 of the $350,000.00 budget. The Engineer's Estimate for the construction was
$331,000.00, without contingencies.
The inspection services for this project will cost $18,000.00.
BACKGROUND/DISCUSSION: This Area 3 ARAM Overlay Project is the third year of the 5 -year
Pavement Management Program. An emphasis has been placed on rehabilitating highly distressed
residential streets as identified in the Pavement Management Program. To maximize the City's
resources and to extend the service life of the streets, the consultant and staff are recommending a
Cape Seal approach to rehabilitate some of the distressed streets. The Cape Seal approach involves
an initial ARAM (Asphalt Rubber & Aggregate Membrane) overlay, followed by the Slurry Seal.
On June 19, 2001, City Council approved the plans and specifications and authorized the City Clerk
to advertise and receive bids for the Area 3 ARAM Overlay Project. The Bid was opened and publicly
read on July 30, 2001 A total of 1 bid was 'received. The bid was from Manhole Adjusting
Contractors, Inc. in the amount of $288,135.00.
Key aspects of contract requirements:
➢ Schedule to be submitted at least 10 calendar days before the start of work.
Notification to and coordinationwith residents, schools, utility owners, contractor for the Area 3
Slurry Seal Project and other public agencies.
➢ Completion of all work within 60 working days.
➢ Liquidated' damages of $500/day for non-performance.
t y
Page 2
ARAM
Anticipated timeline for project milestones:
Award of. Construction Contract September 4, 2001
Notice to Proceed/Start of Construction October 1, 2001
End of Construction December 31, 2001
Prepared by:
Kirk. Phillips
Associate Engineer
Attachments:
Agreement
REVIEWED Y
James DeSte ano 4avid G. Liu
Deputy City nagger Director of Public Works
AGREEMENT
The following agreement is made, and entered into, in duplicate, as of the date
executed by the Mayor and attested to by the City Clerk, by and between Manhole
Adiustina Contractors, Inc. hereinafter referred to as the "CONTRACTOR" and the City of
Diamond Bar, California, hereinafter referred to as "CITY."
WHEREAS, pursuant to Notice Inviting Sealed Bids or Proposals, bids were
received, publicly opened, and declared on the date specified in the notice; and
WHEREAS, City did accept the bid of CONTRACTOR Manhole Adiustina
Contractors, Inc. and;
WHEREAS, City has authorized the Mayor to execute a written contract with
CONTRACTOR for furnishing labor, equipment and material for the Construction of Slurry
NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is
agreed:
1. GENERAL SCOPE OF WORK: CONTRACTOR shall furnish all necessary
labor, tools, materials, appliances, and equipment for and do the work for the Construction
of Slurry Seal Area 3- Asphalt Rubber .and Ag-gregate Membrane (ARAM) Overlay
Proiect in the City of Diamond Bar. The work to be performed in accordance with the plans
and specifications, dated July 12, 2001 (The Plans and Specifications) on file in the office of
the City Clerk and in accordance with bid prices hereinafter mentioned and in accordance
with the instructions of the City Engineer,
2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY:
The Plans and Specifications are incorporated herein by reference and made a part hereof
with like force and effect as if set forth in full herein. The Plans and Specifications,
CONTRACTOR'S Proposal dated July 27, 2001, together with this written agreement, shall
constitute the contract between the parties. This contract is intended to require a complete
and finished piece of work and anything necessary to complete the work properly and in
accordance with the law and lawful governmental regulations shall be performed by the
CONTRACTOR whether set out specifically in the contract or not. Should it be ascertained
that any inconsistency exists between the aforesaid documents and this written agreement,
the provisions of this written agreement shall control.
3. TERMS OF CONTRACT'
The CONTRACTOR agrees to complete the work within sixty 60 working
days from the date of the notice to proceed.
The CONTRACTOR agrees further to the assessment of liquidated damages
in the amount of five hundred ($500:00) dollars for each calendar day the work remains
incomplete beyondthe expiration of the completion date. City may deduct the amount
thereof from any monies due or that may become due the CONTRACTOR under this
agreement. Progress payments made after the scheduled date of completion shall not
constitute a waiver of liquidated damages.
i
4. INSURANCE: The CONTRACTOR shall not commence work under this
contract until he has obtained all insurance required hereunder in a company or companies
acceptable to City nor shall the CONTRACTOR allow any subcontractor to commence work
on his subcontract until all insurance required of the subcontractor has been obtained. The
CONTRACTOR shall take out and maintain at all times during the life of this contract the
following policies of insurance:
a. Workers' Compensation Insurance: Before - beginning work, the
CONTRACTOR shall furnish to the City a certificate of insurance as proof that he has taken
out full workers' compensation insurance for all persons whom he may employ directly or
through subcontractors in carrying out the work ,specified herein, in accordance with the
laws of the State of California. Such insurance shall be maintained in full force and effect
during the period covered by this contract.
In accordance with the provisions of Section 3700 of the California
Labor Code, every CONTRACTOR shall secure the payment of compensation to his
employees. The CONTRACTOR, prior to commencing work, shall sign and file with the City
a certification as follows:
"I am aware of the provisions of Section 3700 of the Labor Code which
requires every employer to be insured against liability for workers' compensation or to
undertake self insurance in accordance with the provisions of that Code, and'I will comply
with such provisions beforecommencing the performance of work of this contract."
b. For all operations of the CONTRACTOR or any sub -contractor in
performing the work provided for herein, insurance with the following minimum limits and
coverage:
1) Public Liability - Bodily: Injury (not' auto) $500,000 each person;
$1,000,000 each accident:
2) Public Liability - Property Damage' (not auto) $250,000 each
person; $500,0100 aggregate.
3) CONTRACTOR'S Protective - Bodily Injury $500,000 each
person; $1,000,000 each accident.
4) CONTRACTOR'S Protective - Property Damage $250,000 each
accident; $500,000 aggregate.
5) Automobile - Bodily Injury $500,000, each person; $1,000,000
each accident,
6) Automobile`- Property Damage $250,000 each accident. .
C. Each such policy of insurance provided for in paragraph b. shall:
1) Be issued by an insurance company approved in writing by City,
which is admitted to do business in the State of California.
2
2) Name as additional insured the City of Diamond Bar, its officers,
agents and employees, and any other parties specified in the bid documents to be so
included;
3) Specify it acts as primary insurance and that no insurance held
or owned by the designated additional insured shall be called upon to cover a loss under the
policy;
4) Contain a clause substantially in the.following words:
"it is hereby understood and agreed that this policy may not be
canceled nor the amount of the coverage thereof reduced until thirty (30) days after receipt
by City of a written notice of such cancellation or reduction of coverage as evidenced by
receipt of a registered letter.
5) Otherwise be in form satisfactory to the City.
d. The policy of insurance provided for in subparagraph a. shall contain an
endorsement which:
1) Waives all right of subrogation against all persons and entities
specified in subparagraph 4.c.(2) hereof to be listed as additional insureds in the policy of
insurance provided for in paragraph b. by reason of any claim arising out of or connected
with the operations of CONTRACTOR or any subcontractor in performing the work provided
for herein;
2) -Provides it shall not be canceled or altered without thirty (30)
days' written notice thereof given to City by registered mail.
e. The CONTRACTOR shall, within ten (10) days from the date of the
notice of award of the Contract, deliver to the City Manager or his designee the original
policies of insurance required in paragraphs a. and; b. hereof, or deliver to the City Manager
or his designee a certificate of the insurance company, showingthe issuance of such
insurance, and the additional insured and other provisions required herein.
5. PREVAILING' WAGE: Notice is hereby given that in accordance with the
provisions of California Labor Code, Division 2, Part 7 Chapter,1, Articles 1 and 2, the
CONTRACTOR is required to pay not less than the general prevailing rate of, per diem
wages for work of a similar character in the locality in which the public works is performed,
and not less than the general prevailing rate of per diem wages for holiday and overtime
work. In that regard, the Director of the Department of Industrial Relations of the State of
California is required to and has determined such general prevailing rates of per diem
wages. Copies of such prevailing rates of ;per diem wages are on file in the Office of the
City Clerk of the City of Diamond Bar, 21825 E. Copley Drive, Diamond Bar, California, and
are available to any interested 'party on request. City also shall cause a copy of such
determinations to be posted at the job site.
The CONTRACTOR shall forfeit, as penalty to City, not more than twenty-five
dollars ($25.00) for each laborer, workman or mechanic employed for each calendar day or
portion thereof, if such laborer, workman or mechanic is paid _less than the general
3
prevailing rate of wages hereinbefore stipulated for any work done under this Agreement, by
him or by any subcontractor under him.
6. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of
Section 1777.5 of the Labor Code, and in accordance with the regulations of the California
Apprenticeship Council,properly indentured apprentices may be employed in the
performance of the work.
The CONTRACTOR isrequiredto make contribution to funds established for the
administrative of apprenticeship programs if he employs registered apprentices or
journeymen in any apprenticeable trade on such contracts and if other CONTRACTOR'S on
the public works site are making such contributions.
The CONTRACTOR and subcontractor under him shall comply with the
requirements of Sections 1777.5 and 1777.6 in the employment of apprentices.
Information relative to apprenticeship standards, wage schedules and other
requirements may be obtained from the Director of Industrial Relations, ex -officio the
Administrator of Apprenticeship, San Francisco, California, or from the Division of
Apprenticeship Standards and its branch offices.
7. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute_a legal
day's work for all workmen employed in the execution' of this contract, and the
CONTRACTOR and any sub -contractor under him shall comply with and be governed by
the laws of the State of California having to do with working hours set forth in Division 2,
Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended.
The CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars
($25.00) for each laborer, workman or mechanic employed in the execution of the contract,
by him or any sub- CONTRACTOR under him, upon any of the work hereinbefore
mentioned, for each calendar day during which the laborer, workman or mechanic is
required or permitted to labor more than eight (8) hours in violation of the Labor Code.
8. TRAVEL AND SUBSISTENCE PAY CONTRACTOR agrees to pay travel
and subsistence pay to each workman needed to execute the work required by this contract
as such travel and subsistence payments are defined in the applicable collective bargaining
agreements filed in accordance with Labor Code Section 1773.8.
9. CONTRACTOR'S LIABILITY: The City of Diamond Bar and its officers,
agents and employees ("Idemnitees") shall not be answerable or accountable in any
manner for any loss or damage that may happen to the work or any part thereof, or for any
of the materials or other things used or employed in performing the work; or for injury or
damage to any person or persons, either workmen or employees of the CONTRACTOR, of
his subcontractor's or the public, or for damage to adjoining or other property from any
cause whatsoever arising out of or in connection with the performance of the work. The
CONTRACTOR shall be responsible for any damage or injury to any person or property
resulting from defects or obstructions or from any cause whatsoever.
4
The CONTRACTOR will indemnify Indemnitees against and will hold and save
Indemnitees harmless from any and all actions, claims, damages to persons or property,
penalties, obligations or liabilities that may be asserted or claimed by any person, firm,
entity, corporation, political subdivision, or other organization arising out of or in connection
with the work, operation, or activities of the CONTRACTOR, his agents, employees,
subcontractors or invitees provided for herein, whether or not there is concurrent passive or
active negligence on the part of City. In connection therewith:
a. The CONTRACTOR will defend any action or actions filed in connection
with any such claims, damages, penalties, obligations or liabilities and will pay all costs and
expenses, including attorneys' fees incurred in connection therewith.
b. The CONTRACTOR will promptly pay any judgment rendered against the
CONTRACTOR or Indemnitees covering such claims, damages, penalties, obligations and
liabilities arising out of or in connection with such work, operations or activities of the
CONTRACTOR hereunder, and the CONTRACTOR agrees to save and hold the
Indemnitees harmless therefrom.
C. In the event Indemnitees are made a party to any action or proceeding
filed or prosecuted against the CONTRACTOR for damages or other claims arising out of or
in connection with the work, operation or activities hereunder, the CONTRACTOR agrees to
pay toIndemniteesand any all costs and expenses incurred by Indemnitees in such action
or proceeding together with reasonable attorneys' fees.
So much of the money due to the CONTRACTOR under and by virtue of the
contract as shall be considered necessary by City may be retained by City until disposition
has been made of such actions or claims for damages as aforesaid.
This indemnity provision shall survive the termination of the Agreement and is
in addition to any other rights or remedies which Indemnitees may have under the law.
This indemnity is effective without reference to the existence or applicability of
any insurance coverages which may have been required under this Agreement or any
additional insured endorsements which may extend to Indemnitees:
CONTRACTOR, on behalf of itself and all parties claiming under or through it,
hereby waives all rights of subrogation and contribution against the Indemnitees, while
acting within the scope of their duties, from all claims, losses and liabilities arising our of or
incident to activities or operations performed by or on behalf of the Indemnitor regardless of
any prior, concurrent, or subsequent active or passive negligence by the Indemnitees.
10. NON-DISCRIMINATION: Pursuant to Labor Code Section 1735 no
discrimination shall be made in the employment of persons in the work contemplated by this
Agreement because of the race, color or religion of such person. A violation of this section
exposes the CONTRACTOR to the penalties provided for in Labor Code Section 1735.
11. CONTRACT PRICE AND PAYMENT: City shall pay to the CONTRACTOR for
furnishing all material and doing the prescribed work the unit prices set forth in the Price
Schedule in accordance with CONTRACTOR'S Proposal dated July 27,_2001.
5 _.
12. ATTORNEY'S FEES: In the event that any action or proceeding is brought by
either party to enforce any term of provision of the this agreement, the prevailing party shall
recover its reasonable attorney's fees and costs incurred with respect thereto.
13. TERMINATION: This agreement may be terminated by the City, without
cause, upon the giving of a written "Notice of Termination" to CONTRACTOR at least thirty
(30) days prior to the date of termination specified in the notice. In the event of such
termination, CONTRACTOR shall only be paid for services rendered and expenses
necessarily incurred prior to the effective date of termination.
THIS SPACE INTENTIONALLY LEFT BLANK
6
IN WITNESS WHEREOF, the parties hereto have executed this Agreement with all
the formalities required bylaw on the respective dates set forth opposite their signatures.
State of California
"CONTRACTOR'S" License No. 398443 A, C12
Manhole Adiusting Contractors, Inc.
9500 Beverly Road
Pico Rivera CA 90660-2135
Date By:
TITLE
CITY OF DIAMOND BAR CALIFORNIA
By:
ROBERTS. HUFF, MAYOR
Date'
ATTEST:
By
CITY CLERK
Date
CONTRACTOR'S Business Phone (323) 558-8000
Emergency Phone at which CONTRACTOR can be reached at any time
APPROVED AS TO FORM:
CITY ATTORNEY
Date
CITY COUNCIL REPORT
MEETING DATE: September 4, 2001
TO:
FROM:
SUBJECT
AGENDA NO. (0- d/ (C)
Honorable Mayor and Members of the City Council
Linda C. Lowry, City Manager)�6n
� Va�-o
Award of inspection Services for the Area 3 Slurry Seal and Area 3 ARAM Overlay
Projects to AAE, Inc. in an amount not to exceed $35,000.00 and authorize a contingency
amount of $3,000.00 for project change orders to be approved by the City Manager, for a
total authorization of $38,000.00,
RECOMMENDATION: That the City Council award the Inspection Services for the Area 3 Slurry Seal
and Area 3 ARAM Overlay Projects to AAE, Inc.
FINANCIAL SUMMARY:
Fiscal Year 2001-2002 Budget
➢ $380,000.00 approved from AB2928 Funds for the Area 3 Slurry Seal Project.
➢ $350,000.00 approved from Gas Tax Funds for the Area 3 ARAM Overlay Project.
An additional allocation -from Gas Tax Funds and an increase in the Area 3 Slurry Seal Fund is being
recommended as part of the project award item for the Slurry Seal. Part of this money is to cover the
inspection expenses for the Area 3 Slurry Seal Project. The Area 3 ARAM Project has adequate
funds to pay for the inspection services.
BACKGROUND/DISCUSSION: This Area 3'Slurry Seal Project and Area 3 ARAM Project is the third
year of the 5 -year Pavement Management Program. An emphasis has been placed on rehabilitating
highly distressed residential streets as identified in the Pavement Management Program. To
maximize the City's resources and to extend the service life of the streets:, the consultant and staff are
recommending a Cape Seal approach to rehabilitate some of the distressed streets. The Cape Seal
approach involves an initial ARAM (Asphalt Rubber & Aggregate Membrane) overlay, followed by the
Slurry Seal.
The City requested proposals from five firms for Inspection Services for the Area 3 Slurry Seal and
ARAM Projects. Of those five firms, two firms submitted proposals for the Slurry Seal and ARAM
projects.
The firms that submitted a proposal for the Area 3 Slurry Seal and Area 3 ARAM Projects were AAE,
Inc. and MTGL, Inc. Their proposals have been reviewed. It was found that AAE, Inca is the most
qualified based on the proposals. They have demonstrated their qualifications and experience
regarding inspection of similar projects. The -not-to-exceed price for the inspection services is
$35,000.00. Staff is recommending that the contract for the Inspection Services be awarded to AAE,
Inc.
Page 2
Inspection Services
Anticipated timeline for project milestones:
Award of Construction Contract September 4, 2001
Notice to Proceed/Start of Construction October 1, 2001
End of Construction December 31, 2001
Prepared by:
Kirk Phillips
Associate Engineer
Attachments:
Agreement
RE IEWE Y:
J DeStel[ano David' G -.-Ci u
Deputy City M k nager Director of Public Works
CONSULTING SERVICES AGREEMENT
THIS AGREEMENT is made as of September 4, 2001 1 by and between the
City of Diamond Bar, a municipal corporation ("City") and Advanced Applied
Engineering, Inc., ("Consultant").
RECITALS
A. City desires to utilize the services of Consultant as an independent contractor
to provide consulting services to City as set forth in Exhibit "A", the City's Request for
Proposals dated July 30, 2001.
B. Consultant' represents that it is -fully qualified to perform such consulting
services by virtue of its experience and the training, education and expertise ` of its
principals and employees.
NOW, THEREFORE, in consideration of performance by the parties of the covenants
and conditions herein contained, the parties hereto agree as follows:
1. Consultant's Services.
A. Scope of Services. The nature and scope of the specific services
to be performed by Consultant are as '`described in Exhibit "B the Consultant's
Response, dated July 31, 2001, to the City's Request for Proposals.
B. Level of Services/Time of Performance. The level of and time of
the specific services to be performed by Consultant are as set forth in Exhibit "B."
2. Term of Agreement. This Contract shall take effect September 4, 2001,
and shall continue until. September 4, 2002, unless earlier terminated pursuant to the
provisions herein.
3. Compensation City agrees to compensate Consultant for each service
which Consultant performs to the satisfaction of City in compliance with the schedule
set forth in Exhibit"B." Payment will be made only aftersubmission of proper invoices in
the form specified by City. Total payment to Consultant pursuant to this Agreement
shall not exceed Thirty Thousand Eight Hundred Twelve Dollars ($34,840.00).
4. General Terms and Conditions. ; In the event of any inconsistency
between the provisions of this AgreementandConsultant's proposal, the provisions of
this Agreement shall control:
5. Addresses:
City: City Manager Consultant: Advanced Applied Engineering,
City of Diamond Bar Inc.
21825 East Copley Drive 333 City Boulevard West, Ste. 2150
Diamond Bar, CA 91765-4177 Orange, CA 92868
6. Status as Independent Consultant.
A. Consultant is, and shall at all times remain as to City, a wholly
independent contractor. Consultant shall have no power to incur any debt, obligation,or
liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor
any of its agents shall have control over the conduct of Consultant or any of
Consultant's employees, except as set forth in this Agreement. Consultant shall not, at
any time, or in any manner, represent that it or any of its- agents or employees are in
any manner agents or employees of City.
B. Consultant agrees to pay all required taxes ` on amounts paid to
Consultant under this Agreement, and to indemnify and hold City harmless from any
and all taxes, assessments, penalties, and interest asserted against City- by reason of
the independent contractor relationship created by this Agreement. In the event that
City is audited by any Federal or State agency regarding the independent contractor
status of Consultant and the audit in any way fails to sustain the validity of a wholly
independent contractor relationship between City and Consultant, then Consultant
agrees to reimburse City for all costs, including accounting and attorney's fees, arising
out of such audit and any appeals relating thereto.
C. Consultant shall fully comply with the workers' compensation law
regarding Consultant and Consultant's employees. Consultant further agrees to
indemnify and hold City harmless from any failure of Consultant to comply with
applicable worker's compensation laws. City shall have the right to offset against the
amount of any fees due to Consultant under this Agreement any amount due to City
from Consultant as a result of Consultant's failure to promptly pay to City any
reimbursement or indemnification arising under this Section 6
7. Standard of Performance. Consultant shall perform all work at the
standard of care and skill ordinarily exercised by members of the profession under
similar conditions.
8. Indemnification. Consultant agrees to indemnify the City, its officers,
agents, volunteers, employees, and attorneys against,` and will hold and save them and
each of them harmless from, and all actions, claims,, damages to persons or ,property,
penalties, obligations, or liabilities that may be asserted or claimed by any person, firm,
entity, corporation, political subdivision or other organization arising out of the acts,
errors or omissions of Consultant, its agents, employees, subcontractors, or invitees,
including each person or entity responsible for the provision of services hereunder.
In the event there is more than one person or entity named in the Agreement as a
Consultant, then all obligations, liabilities, covenants and conditions under this Section 8
shall be joint and several.
9. Insurance. Consultant shall at all times during the term of this Agreement
carry, maintain, and keep in full force and effect, with an insurance company admitted to
do business in California and approved by the City (1) a policy or policies. of broad -form
comprehensive general liability insurance with minimum limits of $1,000,000.00
combined single limit coverage against any injury, death, loss or damage as a result of
wrongful or negligent acts by Consultant, its officers, employees, agents, and
independent contractors in performance of services under this Agreement; (2) property
damage insurance with a minimum limit of $500,000.00; (3) automotive liability
insurance, with minimum combined single limits coverage of $500,000.00; (4)
professional liability insurance (errors and omissions) to cover or partially cover
damages that may be the result of errors, omissions, or negligent acts of Consultant, in
an amount of not less than $1,000,000 per occurrence; and (5) worker's compensation
insurance with a minimum limit of $500,000.00 or the amount required by law,
whichever is greater. City, its officers, employees, attorneys, and volunteers "shall be
named as additional insureds on the policy(ies) as to comprehensive general liability,
property damage, and automotive liability. The policy (ies) as to comprehensive general
liability, property damage, and automobile liability shall provide that they are primary,
and that any insurance maintained by the City shall be -excess insurance only.
A. All insurance policies' shall provide that the insurance coverage shall not
be non -renewed, canceled, reduced, or otherwise modified (except through the addition
of additional' insureds to the policy) by the insurance carrier without the insurance carrier
giving City thirty (30) day's prior written notice thereof. Consultant agrees that it will not
cancel, reduce or otherwise modify the insurance coverage.
B. All policies of insurance shall cover the obligations of Consultant pursuant
to the terms of this Agreement; shall be issued by an insurance company, which is
admitted to do business in the State of California or which is approved in writing by the
City; and shall be placed with a current A.M. Best's rating of no less that VII.
C. Consultant shall submit to City (1) insurance certificates indicating
compliance with the minimum worker's compensation insurance requirements above,
and (2) insurance policy endorsements indicating compliance with all other minimum
insurance requirements above, not less' that one (1) day prior to beginning; of
performance under this Agreement. Endorsements shall be executed on City's
appropriate standard forms entitled "Additional Insured Endorsement", or a substantially
similar form which the City has agreed in writing to accept.
10. Confidentiality. Consultant in the course of its duties may have access
to confidential data of City, private individuals, ` or employees of the City. Consultant
covenants that all data, documents, discussion, or other information developed or
received by 'Consultant or provided for performance of this Agreement are deemed
confidential and shall not be disclosed by Consultant without written authorization by
City. -City shall grant such authorization if disclosure is required by law. All City data
shall be returned to City upon the termination of this Agreement. Consultant's covenant
under this section shall survive the termination of this Agreement. Notwithstanding the
foregoing, to the extent Consultant prepares reports of a proprietary nature specifically
for and in connection with certain projects, the City shall not, except with Consultant's
prior written consent, use the same for other unrelated projects.
11. Ownership of Materials. All materials provided by Consultant in the
performance of this Agreement shall be and remain the property of City without
restriction or limitation upon its use or dissemination by City.
12. Conflict of Interest.
A. Consultant covenants that it presently has no interest and shall not
acquire any interest, director or indirect, which may be affected by the services to be
performed by Consultant under this Agreement, or which would conflict in any manner
with the performance of its services hereunder. Consultant further covenants that, in
performance of this Agreement, no "person having any such interest shall be employed
by it. Furthermore, Consultant shall avoidthe appearance of: having any interest which
would conflict in any manner with the performance of its services pursuant to this
Agreement.
B. Consultant covenants not to give or receive any compensation,
monetary or otherwise, to or from the ultimate vendors) of hardware or software to City
as a result of the performance of this Agreement. Consultant's covenant- under this
section shall survive the termination of this Agreement.
13. Termination. Either party may terminate this Agreement with or without
cause upon fifteen (15) days' written notice to the other party. However, Consultant
shall not terminate this Agreement during the provision of services on a particular
project. The effective date of termination shall be upon the date specified in the notice
of termination, or, in the event no date is specified, upon the fifteenth (15th) day
following delivery of the notice. In the event of such termination, City agrees to pay
Consultant for services satisfactorily rendered prior to the effective date of termination..
Immediately upon receiving written notice of termination, Consultant shall discontinue
performing services.
14. Personnel: Consultant represents that it has, or will secure at its own
expense, all personnel required to perform the services under this Agreement. All of the
services required under this Agreement will be performed,- by Consultant or under it
supervision, and all personnel engaged in the work shall be qualified to perform such
services. Consultant reserves the right to determine the assignment of its own
employees to the performance of Consultant's services under this Agreement, but City
reserves the right, for good cause, to require Consultant to exclude any employee from
performing services on City's premises.
15. Non -Discrimination and Equal Employment Opportunity.
A. Consultant shall not discriminate as to race, color, creed, religion,
sex, marital status, national origin, ancestry, age, physical or mental handicap, medical
condition, or sexual orientation, in the performance of its services and duties pursuant to
this Agreement, and will comply with all rules and regulations of City relating thereto.
Such nondiscrimination shall include but not be limited to the following: employment,
upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship.
B. Consultant will, in all solicitations or advertisements for employees
placed by or on behalf of Consultant state either that it is an equal opportunity employer
or that all qualified applicants will receive consideration for employment without regard
to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical
or mental handicap, medical condition, or sexual orientation.
-C. Consultant will cause the foregoing provisions to be inserted in all
subcontracts for any work covered by this Agreement except contracts or subcontracts
for standard commercial supplies or raw materials.
16. Assignment. Consultant shall not assign or transfer any interest in this
Agreement nor the performance of any of Consultant's obligations hereunder,without
the prior written consent of City, and any attempt ;by Consultant to so assign this
Agreement or any rights, duties, or obligations arising hereunder shall be void and of no
effect.
17. Performance Evaluation. For any contract in effect for twelve months or
longer, a written annual administrative performance evaluation shall be required within
ninety (90) days of the first anniversary of the effective date of this Agreement, and
each year thereafter throughout the term of this Agreement. The work product required
by this Agreement shall be utilized as the basis for review, and any comments or
complaints received by City during the review period, either orally or in writing, shall be
considered. City shall meet with Consultant prior to preparing the written report. If any
noncompliance with the Agreement is found, City may direct Consultant to correct the
inadequacies, or, in the alternative, may terminate this Agreement as provided herein.
18. Compliance with Laws. Consultant shall comply with all applicable laws,
ordinances, codes and regulations of the federal, state, and local governments.
19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of
any one or more of the conditions of performance under this Agreement shall not be a
waiver of any other condition of performance under this Agreement. In no event shall
the making by City of any payment to Consultant constitute or be construed as a waiver
by City of any breach of covenant, or any default which may then exist on the part of
Consultant, and the making of any such payment by City shall in no way impair or
prejudice any right or remedy available to City with regard to such breach or default.
20 Attorney's Fees. In the event that either party to this Agreement shall
commence any legal or equitable action or proceeding to enforce or interpret the
provisions of this Agreement, the prevailing party in such action or proceeding shall be
entitled to recover its costs of suit, including reasonable attorney's fees and costs,
including costs of expert witnesses and consultants.
21. Notices. Any notices, bills, invoices, or reports required by this
Agreement shall be deemed received on (a) the day of delivery if delivered by hand
during regular business flours or by facsimile before or during regular business hours;
or (b) on the third business day following deposit in the United States mail, postage.
prepaid, to the addresses heretofore set forth in the Agreement, or to such other
addresses as the parties may, from time to time, designate in writing pursuant to the
provisions of this section.
22. Governing Law. This Contract shall be interpreted, construed and
enforced in accordance with the laws of the State of California.
23. Counterparts. This ,Agreement may be executed in any number of
counterparts, each of which shall be deemed to be the original, and all of which together
shall constitute one and the same instrument.
24. Entire Agreement. This Agreement, and any other documents
incorporated herein by specific reference, ` represent the entire and integrated
agreement between Consultant and City. This Agreement supersedes all prior oral or
written negotiations, representations or agreements. This Agreement may not be
amended, nor any provision or breach hereof waived, except in a writing signed by the
parties which expressly refers to this Agreement.Amendments on behalf of the City will
only be valid if signed by the City Manager or the Mayor and attested by the City Clerk.
25. Exhibits. All exhibits referred to in this Agreement are incorporated
herein by this reference.
IN WITNESS WHEREOF; the parties have executed this Agreement as of
the date first written above.
"Cityll
ATTEST: CITY OF DIAMOND BAR
By; By:
Lynda Burgess, City Clerk Robert S. Huff, Mayor
Approved as to form:
By:
City Attorney
"CONSULTANT"
By: -
Its:
i
City of Diamond Bae
i
21825 E. Copley Drive • Diamond Bar, CA 917654178
(909) 860-2489 • Fax (909) 861-3117
�9Sq
www.CityofDiamundBar.com
July 30, 2001
SUBJECT: Request for Proposals for Construction
Administration and Inspection Services for the
Golden Springs Drive Improvements from Torito
Lane to Temple Avenue and Area 3-Slurry,Sealand
ARAM Projects.
To Civil Engineering Firms:
L INTRODUCTION
The City of Diamond Bar Public Works Division is seeking to retain the
services of a qualified consulting firm to conduct Construction
Administration and Inspection Services for the Golden Springs Drive
Improvements from Torito Lane to Temple Avenue and Area 3 Slurry Seal '
and ARAM Projects.
The Golden Springs Project includes pavement reconstruction;
construction of pavement overlay, construction of drive approaches, curb
and gutter and sidewalk, and other incidental and appurtenant work. The
Robert S. Huff
construction contract period is ninety (90) calendar days and the tentative
Mayor
schedule is as follows:
Carol Herrera'
• Bid Opening July 25, 2001
Mayor Pro Tem
• Award of Construction Contract August 7, 2001
Notice to Proceed for Contractor, August 20, 2001
Eileen R. Ansari
Completion of Construction November 17, 2001
Council Member
Wen Chang
The Area 3 Slurry Seal and ARAM Projects include pavement repair,
Council Member
pavement preparation, application of ARAM, application of Slurry Seal,
traffic striping and appurtenant work. The construction contract period is
Deborah H. O'Connor
sixty (60) working days and the tentative schedule is as follows:
Council Member
• Bid Opening July 30. 2001
• Award of Construction ,Contract August 7, 2001
• Notice to Proceed for Contractor August 20, 2001
• Completion of Construction November 12, 2001
IL SCOPE OF WORK
L Coordinate and attend pre -construction meeting.
- Recycfedpaper -
- -
Page 2
RFP Construction Administration and Inspection Services
July 30, 2001
2. Coordinate with utility, companies.
3. Provide inspection to ensure contractor is in full compliance with the project plans
and specifications.
4. Provide plant inspection, if necessary.
5. Prepare daily inspection reports with progress -photos and submit to the City on a
weekly basis.
6. Provide videography (visual documentation) of existing conditions of the street,
sidewalks, curb &gutters, drive approaches, striping, damage such as cracks, etc., in
sufficient detail to show existing conditions including before, during and after
construction.
7. Respond and address contractor's request for information/questions regarding design
issues.
8. Review/monitor contractor's progress and schedule.
9. Conduct final job walk and prepare punch list:
10. Recommend final acceptance of project.
11. Maintain project construction records and prepare record drawings to be given to the
City at end of project.
III. PROPOSAL CONTENTS
The consultant's proposal must contain the following information and should be
organized as. follows:
1. Cover letter summarizing the, proposal.
2.
Statement of qualifications including a list of construction administration and
inspection projects that have been successfully implemented within the last three (3)"
years.
3. Brief discussion of understanding of the City's needs.
4. Detailed work plan which itemizes and describes each task to be completed._
5. Resum6 of designated inspector(s).
6. Project staffing and organization.
Page 3 `
RFP — Const.ruction. Administration and inspection Services
July 30, 2001
7. Atleastthree (3) references shall be provided along with contact names, addresses
and telephone numbers.
8. Additional information regarding the firm, sample reports, outputs or pertinent
insight about the Construction Administration and Inspection Services may be
included.
9. Include a Not -to -Exceed (NTE) figure for the proposed administration and
inspection services. Also, include a list of hourly billing rates for typical staff
classifications and cost breakdown per task. All assumptions upon which the costs
are based shall be stated. This information shall be submitted in a`separate sealed
envelope.
IV. SELECTION OF QUALIFIED CONSULTANT
The City shall select the consultant for this project based on a combination of factors
such as qualifications, past experience with similar projects, approach to this particular"
service and references. There may be interviews of some or all consultants who submit
proposals. The selected firm will enter into the City of Diamond Bar Consulting Services
Agreement attached hereto as Exhibit "A."
The City has the right to reject all proposals at any point in the selection process with no
financial obligation to the consultants.
V. PROPOSAL
Consultants interested in responding to this Request for Proposal should submit a
proposal based on the Proposal Contents Section by 10:00 a.m. on August 1, 2001. The
proposal should be double spaced on 8 1/2 x 11 paper and should be organized as
described in the Proposal Contents Section:
Three (3) sets of proposals shall be submitted. Each set shall be in two (2) separate sealed
envelopes as described below, bearing the name of the project and also, bearing the name,
address and telephone number of individual or entity submitting the proposal and shall be
addressed to:
Mr. David G. Liu, P.E.
Director of Public Works
Department of Community and Development Services
City of Diamond Bar'
21825 E. Copley Drive
Diamond Bar, California 91765-4177
One envelope shall contain the proposal and be clearly marked with the notation: "`DO
NOT OPEN PROPOSAL."
CONSTRUCTION MANAGEMENT
AAE Incorporated provides Civil Engineering, ;Construction Management, Traffic &
Transportation Engineering, and Surveying to a wide variety of public and private
development and _improvement projects. Since the company was founded in 1994. as an
integral part of its professional capabilities, AAE has been providing Construction
Management and Inspection Services. Our Construction Management capabilities
include services for street improvement, pavement repair, rehabilitation, and
reconstruction projects. Our services cover:
Field Engineering ♦ Planning and Scheduling
Construction Estimating ♦ Request for Information (RFI) Submittals
♦ Field Inspection Shop Drawing Coordination & Processing
Special Inspection and Testing ♦ ` Completion and Close -Out
Field Coordination & Monitoring ♦ .Documentation and Record Management
MaterialsManagement ♦ Shop Drawings & Change Order Review &
Claims Management Negotiation
Public Improvement ♦ As -Built Documentation
Material Testing & Monitoring ♦ QA/QC
PROJECT MANAGER AND TEAM
We have selected highly qualified professionals for the positions of Project Manager
and Construction Field Inspector. Mr. Darren Adrian, P.E., our Project/Construction
Manager, will also be responsible for our Project Control effort. He will lead and
coordinate our team and oversee the planning, scheduling and cost control activities on
the project. Mr. Adrian will be the main point of contact with the City. Mr. Lloyd Garcia,
our Construction Inspector, will lead the field inspection effort and will be in charge of
our field staff.
While we expect our Construction Inspector will be in the field on a semi-full time basis,
6-8 hours per day, during the construction period, and we 'anticipate that our
Construction Manager will be in the field on`a part-time basis only, 6-8 hours per week.
Individual resumes for key staff members are included in this proposal. Each team
member has been assigned to this project based on their professional qualifications and
is immediately available for this project.
Construction Administration and Inspection,
Community Center Skate Track Project & Community Center Tennis Court Project
Hermosa Beach, California
AAE Incorporated performed construction administrative and inspection services for
projects such as the skate track facility and the community tennis courts for the
Hermosa Beach Community Center. This involved implementation and maintenance of
construction records and documentation, as well as providing an on-site inspector for
inspection of all phases of theconstructionprocess.
Construction Management Services
Community Development Commission
County of Los Angeles
AAE incorporated performs construction management services for the County of Los
Angeles, Community Development Commission including updating construction
documents and clarifying and rewriting specific sections of the construction
specification. AAE Incorporated is also developing programs and procedures to
administer various small and large size construction projects for the County's
Redevelopment, Housing, and Public Works projects.
Construction Oversight
Reconstruction of Rhodes Lane
Baldwin Park, California -
AAE Incorporated provided design, engineering and construction oversight for Rhodes
Lane street widening and reconstruction in the City of Baldwin Park. The construction
oversight involved responses to contractor inquiries, monitoring workmanship and
material quality, and assisting the City of Baldwin Park with the final inspection. The
project also included the demolition of existing pavement, grading, drainage and storm
drains, pavement, curbs and gutters, and the striping/signing plans.
Baldwin Park, Rhodes Lane: Construction Management
—AAR�. r
Roadway Construction Inspection
SCOPE OF WORK
AAE Incorporated's team will be responsible for all .Construction Management and
Inspection activities to ensure adherence to schedule and quality as defined in the pians
and specifications,
Construction Management Activities
Our Construction Manager and Construction Inspector will perform as a team to perform
the following activities;
1. Attend the Kick-off meeting with the project team covering:
a. Review of project specifications
b. Review of contractual requirements and provisions
c. Review of construction schedule
d. Address the City's concerns
2. Attend the Pre -Construction meeting, review schedule and traffic control plan.
3. Conduct weekly construction progress meetings to discuss and review;
a. Work progress`
-- b. Schedule tracking
c. Materials status
d. Problem areas and corrective action
e. Change orders
f. Documentation status
4. Coordinate, log and process requests for information (RFI), material submittals,
shop drawings, and construction schedule with the Design Engineer and the City
staff:
5. Coordinate and monitor surveying and materials testing activities.
6. Review inspection reports and monitor contractual compliance.
7. Monitor project schedule and enforce schedule revision clauses in the
construction contract.
8. Review and process change order requests and assist the City in the analysis of
change orders and'claims.
9. Monitor utility coordination.
10. Prepare progress payment estimates in coordination with Construction
Inspector.
11. Schedule the final walk through and prepare the final punch list.
1,2. Review project recordsand documents, 'coordinate closeout, and forward all
project records to the City at completion of the project,
Construction Inspection Activities
Our Construction Inspector will be responsible for the day-to-day construction inspection
to ensure that construction is performed per plans and specifications and according to
the codes and accepted standards. Our Inspector will perform the following activities:
1. -'Review the project specifications, special provisions, bid/contract: documents and
schedules.
2. Conduct a field review to identify existing conditions and document the findings.
3. Attend the Pre -Construction meeting.
4. Provide daily inspection of work, coordinate material testing and review the
results for compliance with specifications.
5. Prepare and maintain daily reports on construction activities, maintain daily
inspection log.
6. Provide measurements for progress payments and review and comment on
contractor's invoices. -
7. Monitor contractor's traffic control and site safety practices.
The Construction Inspector will be supported by other inspectors on an as -needed
basis.
COST ESTIMATE AND ASSUMPTIONS
1. Estimated Total Cost
The following is an estimate of total costs for performing the tasks identified in the
Scope of Work section:
Title
*An Assistant Inspector will be provided when two very critical construction activities ;are
being performed on the same day at different locations, or when the Senior Inspector is
out due to illness or for other reasons for a short period(s) of time. This number is
subject to change and has been inserted for information purposes only.
2. Assumptions
We have based our cost estimate for performing the construction management and
inspection service activities outlined in this proposal on the following assumptions:
1. Total duration of construction is approximately 67 working days. Our team
members will be assigned to the project for the duration of the project.
2. We anticipate that the level of participation for each of our team members will
be as follows:
a. Construction Manager Part-time
b. Construction Inspector Semi Full-time
3. All estimates are based on anticipated levels of effort and will be adjusted
based upon actual time spent on the project by each team member.
We have included a copy of our standard Schedule of Hourly Rates for your information.
Duration
in Weeks
Range of
Hours Per
Week
Hourly
Rate'
Total
Construction Manager
13
6-8
$85
$6,630 - $8,840
Senior Inspector
13
30-40*
$50
$19,500 - $26,000
Estimated Range of Cost
$26,130 - $34,$40
LLOYD GARCIA
Construction Inspector
SUMMARY:
Mr. Garcia has over thirty (30)years' of experience in the Public Works sector, which
includes: inspection services for AC reconstruction, overlay, slurry projects and sidewalk
construction of various streets, including sewer and water line installation in public right-
of-way, infrastructure such as new construction, rehabilitation of concrete sidewalks,
curbs & gutters, cross gutters, spandrels, and any other related work was conducted
accordingly. He supervised or inspected numerous slurry seal 'projects for various
streets and parking lots. His experience also includes full renovation of a local park
facility, as well as experience in street signal lighting projects.
RECENT EXPERIENCE:
• 1994-1995 Inspection services for rubberized asphalt overlays and AC overlays for
Puente Avenue Median Retrofit, Baldwin. Park `Blvd., Badillo Street, Puente Ave., and
Harlan Street projects in Baldwin Parka Strom drain improvements to Francisquito
Avenue project and an AC overlay for Ramona Parkway, Palm Ave., Los Angeles
Street, Benham Street, and Athol Street projects.
1994 - CDBG, PROP C, GAS TAX; ISTEA,
Funded street improvements, Ramona Blvd East, Phelan Ave., Los Angeles St.,
Ramona Blvd. West, Los Angeles St. East, Palm Ave.
Slurry Seal Project Area 1 included' clean-up, area resident notification, traffic`
control and slurry application monitoring.;
• 1995-1996 Inspection services for rubberized asphalt overlays for Pacific Avenue
project. AC overlays for West Ramona Blvd. and Merced Ave. projects. AC
reconstruction for Juan Bridge and Downing Ave. projects. Storm drain improvements
for Baldwin Park Blvd. project.
1995 — CDBG, PROP C, GAS TAX, ISTEA,
Baldwin Park Blvd. South, Puente Ave. South, Francisquito Ave., Joanbridge Ave.,
LaSena'Ave., Central Ave.
1996 - CDBG, PROP C, GAS TAX, ISTEA,
Downing Ave., Bogart Ave., Pacific Ave., Puente Ave. South, Baldwin Park Blvd.
South, Stewart Ave. South, Fairgrove Ave.
Slurry Seal Project Area 2 — included 'clean-up, area resident notification, traffic
control and slurry application monitoring.
• 1996-1997 Inspection services for AC reconstruction/overlays for Puente Ave. and
Dalewood Ave. projects. AC overlay ± for Francisquito Ave. project.
Reconstruction/overlays for Vineland Ave. and Virginia Ave. projects. Storm drain
improvements for Olive Street project.
Slurry Seal Project Area 3 — included clean-up, area resident notification, traffic
control and slurry application monitoring.
1997-1998 Inspection services for AC reconstruction for Rhodes Lane project. AC
overlays for Ramona Blvd. and Merced Ave. project Storm drain improvements and
AC overlays for Olive Street project.
1997 CDBG, PROP C, GAS TAX, ISTEA,
Olive St., Root St., Dunia St., Hornbrook St., Belgate St., Merced Ave. North, Palm
Ave. East, Elton St. North:
Slurry Seal Project Area 4 — included clean-up, area resident notification, traffic
control and slurry application monitoring.
1998-1999 Inspection services for AC reconstruction/overlays for Lante Street, Calm
View, and Bess Avenue projects. AC reconstruction for Elton Avenue project. AC
overlay for Center Avenue project. Inspection of fullrenovation of a local park facility
and various street signal light projects and miscellaneous street lighting projects.
1998 - CDBG, PROP C, GAS TAX, ISTEA,
Funded street improvements, Center St. South, Bess Ave., Rhodes Ln., ,Robinette
St., Puente Ave. South, Lante St., Landis St., Jerry Ave.
1999 - CDBG, PROP C, GAS TAX, ISTEA,
Baldwin Park Blvd. North, Maine Ave. North, Nubia St. East, Nubia St. West, Estella
St., Downing St. North, Downing St. South, Vineland Ave. North, Big Dalton Ave.
South.
Also provided Inspection Services for community parks reconstruction, or
rehabilitation, minor/secondary inspection of Merced Ave., bridge widening, traffic
signal installation and rehabilitation, as well as various storm drain projects on
Francisquito Ave., Baldwin Park Blvd. South, Olive St., Maine Ave. North.
DARREN J. ADRIAN, P.E.
Construction Manager
EDUCATION:
B.S. in Civil Engineering 11991,' California Polytechnic University, Pomona
REGISTRATION
P.E. Civil Engineering, California No. 53031
P.E. Civil Engineering, Utah No. 2202
AFFILIATIONS:
American Society of Civil' Engineers
American Society for Engineering Educators
SUMMARY:
Over ten years of experience in civil engineering with public and private sectors.
Projects include final design and engineering studies for land development, street
improvements, storm drain, airports, highway segments and interchanges.
Experience in Primavera and Suretrak Scheduling, InRoads, InXpress, Softdesk,
GeoPak, Intergraph, AutoCAD, Storm, HEC -12, AES; WaterCAD, Lotus 1-2-3 and
Microsoft Excel.
EXPERIENCE:
Washington Boulevard Grade Separation Project, Los Angeles County, CA
(metric)
Design Manager responsible for final, design of a grade separation project at the north
end of the proposed Alameda Corridor. The project reconstructed existing Washington
Boulevard to 'allow it to be grade -separated from the Alameda Corridor Tracks as well
as the Redondo Junction Tracks. The project also included reconstruction of adjacent
streets, relocation of existing utilities, and detailed phasing plans to allow rail traffic and
roadway
traffic to. bemaintained construction. Tasks
included roadway
geometricsgrading, right-of-way determination nationandcoordination of
retaining wall
designs.
1-15 / Yuma Drive Interchange, Norco, CA (metric)
Project Manager responsible for preliminary and final design of a new interchange,
auxiliary lanes and masonry soundwalis. Work included multiple interchange
configurations, traffic analysis, structures planning, environmental studies, drainage
study, public information program and final design documents.
Interstate 10 /Mountain Avenue Project Report, Ontario, CA
Sr. Design Engineer responsible for preliminary studies to improve an existing diamond
interchange. Several alternatives were evaluated including a single point diamond, tight
diamond and hook ramps. Typical duties included Project Report Development,
Drainage Report and Staging Concept Report.
Holiday Inn Hotel & Suites, Anaheim, CA
Project Manager responsible for the design and coordination for two new Hotels and a
five story parking structure to be constructed on a phased basis. Work included design
for precise grading, street improvements, public storm drain extension on Orangewood
Avenue, sewer study, on-site public water line and sewer connections. Coordination
was required with the City of Anaheim and neighboring City of Garden Grove.
Lofgren and Home Terrace Housing, San Diego, CA
Senior Project Engineer responsible for the design and coordination of military housing
sitework. Sitework included a new self-help building, replacement of ,an existing 24 -foot
high crib wall with a cast -in-place concrete retaining wall, slope erosion repair, grading,
fencing and landscaping. Tasks included subconsultant coordination, grading and
erosion control, design of retaining wall, concrete ditches, sewer and water connections,
specifications and cost estimate.
MinniefStandard Street Improvements, Santa Ana, CA
Senior Project Engineer responsible for schematic and final design and coordination for
street and parking lot improvements intended to transform a run-down, high crime
neighborhood. Work included streetand parking reconfiguration, pavement
rehabilitation, landscaping and hardscape improvements.
Resurface Terminal Roads and Repair Storm Drain, Defense Fuel Support Point,
San Pedro, CA
Senior Project Engineer "responsible for the design to replace four terminal roads and
provide a new concrete ribbon gutter. Work involved field investigations, roadway
geometrics, pavement design, ;identification and disposition of contaminated materials
handling, hydrology, hydraulics, utility and permit requirements, specifications and cost
estimate.
Replace Culvert, Marine Corps Mountain Warfare Training Center, Bridgeport,' CA
(metric)
Senior Project Engineer responsible for the design and coordination for a cross -culvert
replacement. Work included replacement of an existing storm damaged dual 1524 mm
cross culvert with a single pipe arch. Responsibilities included hydrology, hydraulics,
rock slope protection design, concrete entrance and exit treatment design, concrete
pavement design, specifications and cost 'estimate. Unique considerations included
providing a fish ladder, extreme weather materials and special cost factors.
Sixth Street Storm Drain, Huntington Beach, CA
Design Engineer responsible for the design of approximately one-half mile of new storm
drain construction near downtown Huntington Beach. Work included storm drain routing
geometrics, hydrology, hydraulics, utility coordination and cost estimate.
UPS Air Cargo Building Site Development, SLC Int'l. Airport, UT
Project Engineer for the design of a new air cargo facility. The project included a
holding apron, taxi lanes, parking lot, major canal relocation and street improvements.
Tasks included horizontal and vertical geometrics for future cross taxiways; infield,
taxiway and apron grading; glycol system and storm drain design coordination; parking,
lot design; retaining wall design; and technical review, of street improvements.
Bedrosian Freeway Business Center, Anaheim, CA
Project Manager responsible for a 1'6 -acre commercial/industrial development including
eight buildings and a new public street. Work included design for precise and rough
grading, street improvements, public water and sewer extensions, onsite water and
sewer connections, underground fire line and close coordination with the City of
Anaheim and Caltrans.
West Valley (Bangerter) Highway, Salt Lake County,
UT (metric)
Project Engineer responsible for the design and coordination of a new segment of
highway. The project included approximately 6 kilometers of new highway with one
under crossing, five at -grade intersections, canal crossings and frontage roads through
two cities in an urban area. Tasks included project partnering and development of all
final design documents:
State Route 58/Mojave Freeway, Kern County, CA
Design Engineer for a study to improve traffic conditions along SR 58 by rerouting
approximately 11 kilometers of freeway. Work included mainline iand interchange
geometrics, 'Project Report Development, Drainage Report, Route Adoptions Report,
Airway/Highway Clearance Study, Cost Analysis and involvement as a <representative
for public hearing meetings.
CURRENT HOURLY RATE
SCHEDULE
As of January 2000
Position
Hourly Rate
Director/Principal (PE)
125.00
Design Engineering
Project.Manager (PE)
95.00
Project Engineer (PE)
85.00
Quality Control Engineer (PE)
85.00
Design Engineer
75.00
Assistant Design Engineer
70.00
CADD Operator _
60.00
Clerk/Typist/Word Processor
50.00
Surveying
Surveyor (Licensed)
85.00
2 -Man Survey Crew
155.00
3 -Man Survey Crew
185.00
Construction Management
Construction Manager (Certified)
95.00
Resident Engineer (PE)
85.00
Project Scheduler/Controller
75:00
Construction Inspector (ICBO Certified) -
60:00
Construction Inspector (B.S.)
60.00
Construction Inspector
50.00
Other
Technical Writer
55.00
Public Relations Officer
50.00
Administrator
70.00
Additional Charges
I, Mileage -
$0.38/Mile
L Travel Expenses (where applicable)
Cost + 15%
Reimbursable Expenses
Cost+ 15%
Agenda # �'
IT �� f .Meeting Date L4L of
�
IS
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CITY COUNCIL AGENDA REPORT
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TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manag
TITLE: Resolution No. 2001 -XX: A Resolution of the City of Diamond Bar amending personnel
rules and regulations to provide an increase of $20.00 per month to the benefit
allotment.
RECOMMENDATION:
It is recommended that the City Council of the City of Diamond Bar adopt Resolution No. 2001 -XX, a
resolution of the City Council of the City of Diamond Bar amending Resolution No. 2001-43, setting
forth personnel rules and regulations regarding the payment of salaries, sick leave, vacations, leaves
of absences,and other regulations and direct staff to adjust the FY 01-02 Municipal Budget
accordingly.
FINANCIAL SUMMARY:
The proposed amendment is a $20 increase to the .monthly benefit allotment and will cost $6,720 for
the remainder of the fiscal year (December— June). Upon adoption of Resolution No. 2001 -XX, staff
will adjust the FY 01-02 Municipal Budget accordingly.
BACKGROUND:
The City of Diamond Bar provides health benefits to its full-time and regular part-time employees.
Employees receive $700 a month (management employees receive an additional $30 per month),
which may be applied toward premiums for employee and dependent health, dependent vision and
dental, life and additional life insurance, and the California Public Employees Retirement System
CaIPERS) survivor benefit. Any amount remaining is applied toward a deferred compensation
program.
At its June 19, 2001 meeting, the City Council approved a 3.7% increase ($251month) to the fringe
benefit allotment. At that time, the premiums for the 2002 plan year; which begins January 1, 2002,
were not available. CalPERS, now in its open enrollment period, has made available the premium
rates for the 2002 plan year.
Staff Report: Resolution No. 2001 -XX
Page 2
For the 2002 plan year, Health Maintenance Organization (HMO) plan premiums will increase an
average of 6% and the Preferred Provider Organization (PPO) PERSCare and PERSChoice plan
premiums will increase 24% and 16%respectively.
During this open enrollment period, CaIPERS notified employees that in addition to the premium
increases, beginning January 1, 2002, four of the HMO plans will not be available and'a fifth (Health
Net) is undergoing changes and will be frozen to new enrollees; Employees enrolled in the cancelled
plans will need to select from one of the four remaining HMO plans or one bf the PPO plans. Based
on current enrollment, five (5) employees will be affected by the cancelled plans; six (6) employees
are enrolled in Health Net; and ten (10) employees are under PPO plans and will receive the higher
premium increases of either 16% or 24%.
DISCUSSION:
Although premium deductions for the new plan year will begin the pay period ending December 1,
2001, employees must make health care changes during the current open enrollment period (August
15, 2001 — September 28, 2001). Increasing the benefit allotment at this time will assist employees in
making important decisions concerning their health coverage and benefits.
The table below shows the premium percentage increase in dollars based on $675 (monthly allotment
prior to 7/1/01). The highlighted row is the proposed recommendation.
Allotment
% Premium
As $ Amt. of
Less 711101
Health Plan Type
Increase
Mo. Allotment
25 Increase
Increase 711/01
3.7%
$ 25.00
-
HMO Plans
6%
$ 41.00
$ 16.00
$ 840.00
$ 47,040.00
$ 782.00
WIN@ .
PPO PERS Choice
16%
$ 108.00
$ 83.00
$ 80.00
PPO PERS Care
24%
$162.00
$ 137.00
*
$140.00
Averge Increase
15.33%
$ 107.00
$ 82.00
"
$ 80.00
*rounded to the nearest whole ten dollar
Allotment
Remainder
Adjustment
FY Cost (7 months
$ 700.00
(current allotment budgeted)
$ 716.00
$5;376.00
AM
111101111MIM I R E
$ 783.00
$ 27,888.00
$ 780.00
$ 26,880.00
$ '837.00
$ 46,032.00
$ 840.00
$ 47,040.00
$ 782.00
$ 27,552.00
$'780.00
$ 26,880.00
Staff Report: Resolution No. 2001 -XX
Page 3
Since the premiums for the 2002 Plan Year will begin to be deducted the pay period ending
December 1, 2001, the costs for the remainder of the fiscal year (the last column above) are
calculated for a seven month period (December - June). In future fiscal years the proposed adjusted
monthly allotment will be incorporated into the municipal budget.
Since the majority of the plans offered through CaIPERS are HMO plans, it is recommended that the
proposed increase be associated with the average of those premium increases (6%) as a dollar
amount of the monthly allotment ($675) less the $25 increase that became effective 7/1/01 rounded
to the nearest whole ten dollar." That amount would increase the monthly allotment an additional $20
for a total of $720 per month. The cost of this adjustment for the remainder of the fiscal year
(December— June) will be $6,720.
The proposed amendment of Resolution No. 2001 -XX, a $20.00 per month increase to the fringe
benefit, amendsSection 7 of Resolution No. 2001-43 and is effective the pay period ending
December 1, 2001. The amendment is shown in Resolution No. 2001 -XX with the addition in
highlighted text and the deletion as strikethrough, text.
PREPARED BY:
Teresa Arevalo, Senior Administrative Assistant
REVIEWED BY:
G
Linda Magnuso Finance Director David DoylkoeXtytity Manager
Attachments: Resolution No. 2001 -XX
Resolution No. 2001-4'3
RESOLUTION NO. 2001-_
A RSOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENIDNG
RESOLUTION NO. 200143, SETTING FORTH PERSONNEL RULES AND REGULATIONS
REGARDING THE PAYMENT OF SALARIES, SICK LEAVE, VACATIONS, LEAVES OF ABSENCES,
AND OTHER REGULATIONS;
THE CITY COUNCIL OF THE CITY OF DIAMOND BAR HEREBY RESOLVES, ORDERS, AND
DETERMINES AS FOLLOWS:
Section 1 Section 7 of Resolution No. 2001-43 is amended to read as follows:
SECTION 7. FRINGE BENEFIT PACKAGE
An employee benefit program is authorized wherein all designated employees, full-time and designated
regular part-time employees have a choice of medical and/or fringe benefits, as described in Section 6, in an
amount not to exceed $720.00 a month (pro -rated for regular part-time employees), paid by the City.
A. Members of the City Council and employees defined as Management shall receive an additional $30.00 per
month to be appliedas described in Section 6.
B. All eligible employees shall participate in the Life, Dental and Vision Insurance programs. The City shall
pay the cost of the employee in addition to the benefit program described in Section 6 or Section 7(A).
Monies in excess of the City `s 457 Plan shall be paid off annually each December.
C. All eligible employees may participate in the City's 401(A) deferred compensation plan.
Section 2: The modifications to Resolution No. 2001-43, set forth in Section 1 above: Section 7
amendment, shall take effect the pay period ending December 1, 2001 and Section 7A amendment shall take
effect the pay period commencing July 1, 2001.
ADOPTED AND APPROVED THIS day of , 2001
Robert S. Huff, Mayor
I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing
Resolution was passed, approved and adopted at a meeting of the City Council of the City of Diamond Bar held
on the day of , 2001; by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN`: COUNCIL MEMBERS:
ATTEST:
Lynda Burgess
City Clerk of the City of Diamond Bar
RESOLUTION NO. 2001-
A RSOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENIDNG
RESOLUTION NO. 2001-43, SETTING FORTH PERSONNEL RULES AND REGULATIONS
REGARDING THE PAYMENT OF SALARIES, SICK LEAVE, VACATIONS, LEAVES OF
ABSENCES, AND OTHER REGULATIONS;
THE CITY COUNCIL OF THE CITY OF DIAMONDBAR HEREBY RESOLVES, ORDERS,
AND DETERMINES AS FOLLOWS:
Section 1: Section 7 of Resolution No. 2001-43 is amended to read as follows:
SECTION 7. FRINGE BENEFIT PACKAGE
An employee benefit program is authorized wherein all designated employees; full-time and
designated regular part-time employees have a choice of medical and/or fringe benefits, as described in
Section 6, in an amount not ' to exceed $1"
700.00 a month (pro -rated for regular part-time'
employees), paid by the City.
A. Employees, defined as Management shall receive an additional $30.00 per month to be applied as
described in Section 6.
B. All eligible employees shall participate in the Life, Dental and Vision Insurance programs. The City
shall pay the cost of the employee in addition to the benefit program described in Section 6 or Section
7(A). Monies in excess of the City's 457 Plan shall be paid off annually each December.
C. All eligible employees may participate in the City's 401(A) deferred compensation plan.
Section 2: The modification to Resolution No. 2001-43, set forth in Section 1 above, shall
take effect the pay period ending December 1, 2001.
ADOPTED AND APPROVED THIS day of , 2001
Robert S. Huff, Mayor
I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify'that the
foregoing Resolution was passed, approved and adopted at a meeting of the City Council of the City of
Diamond Bar held on the day of , 2001, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ATTEST:
Lynda Burgess
City Clerk of the City of Diamond Bar
RESOLUTION NO.200i-43
RESOLUTION OF THE CITY OF DIAMOND BAR SETTING FORTH PERSONNEL
RULES AND REGULATIONS REGARDING THE PAYMENT OF SALARIES, SICK'
LEAVE, VACATIONS, LEAVES OF ABSENCES, AND OTHER REGULATIONS;
RESCINDING RESOLUTION NO.2001-101N ITS ENTIRETY.
THE CITY COUNCIL OF THE CITY OF DIAMOND BAR HEREBY 'RESOLVES,
-ORDERS, AND DETERMINES AS FOLLOWS:
WHEREAS, the City Council has determined that it is necessary to the efficient .
operation and management -of the .City that rules and regulations be maintained
prescribing sick leave, vacation, leaves of absences, and other regulations for the
officers and employees of the City; and
WHEREAS, it is necessary from time to time to establish comprehensive 'wage
and salary schedules and .to fix ;the rates of compensation to be paid to officers and
emplOyees of the City.
NOW, THEREFORE BE 1T RESOLVED by the City Council of the City of
Diamond Bar, California, as follows:
SECTION 1. COMPREHENSIVE WAGE AND SALARY PLAN'
There is hereby established a Comprehensive 'Wage and Salary Plan for
employees of the City of Diamond Bar.. The >Comprehensive Wage and Salary Plan is
designed to provide for a fair and efficient framework for the administration of wages
and is based .upon the recommendations of the City Manager.
SECTION 2. SALARY SCHEDULE
Pursuant to Ordinance 21 (1989), the Diamond Bar City Council hereby
establishes' the salaries and the various full-time positions of rthe City of Diamond Bar.
As of the pay period commencing on July 1, 2001, the compensation of the various `
elaE ,es of positions shall be as shown on Schedule A and B (attached).
SECTION 3. FULL-TIME AND PART-TIME SALARY SCHEDULE GUIDELINES
A. New full-time and regular part-time employees shallbe hired at the entry step or
any step at the ,discretion of the City Manager and must successfully complete a'
one-year, probation period. At the end of six months, the employee will be given
a performance evaluation and may be eligible for the next step. Every year
thereafter, employees shall be given a performance evaluation and shall move to
each successive step, so long as the employee's performance is satisfactory or
above.
B. Intermittent and seasonal part-time employees shall be hired at the entry step or
any step at the discretion of the City Manager and must successfully complete a
one-year probation period. At the end of six months, the employee will be given
a performance evaluation. In order to receive a step increase, a 'part-time
2001-43
II _
employee must complete one year of service and worked a minimum of '500
hours.
SECTION 4. PROBATION
In an effort to monitor newly hired, employees, ; the probation period for newly
hired In
is one year.
SECTION 5. MILEAGE REIMBURSEMENT
Private automobiles are not to be used for the City business except as
authorized. The City Manager may authorize such use at the reimbursement rate equal
to that set forth by the Internal Revenue Service. Payments shall be based .upon the
most direct route to and from the destination, and garage and parking expenses shall be
paid in addition to the current rate, upon submission of paid receipts.
SECTION 6. HEALTH, DENTAL, VISION, LIFE, DEFERRED
COMPENSATION, LONG TERM DISABILITY AND
UNEMPLOYMENT INSURANCE. ,
All designated officials, full-time employees and designated regular part-time
employees are eligible to receive group health, dental, vision, life, deferred
compensation, disability insurance and unemployment insurance within the City's group
insurance , p
maximum established 'm Section administrative
30 dads of premiums paid by the City to a
y employment. Dependents of
employees are eligible for health, dental and vision insurance. _
SECTION 7. FRINGE BENEFIT PACKAGE
An employee benefit program is authorized wherein all designated employees,
full-time and designated regular part-time employees have a choice of medical and/or
fringe benefits, as described in Section 6, in an amount not to exceed $700.00 a month
(pro -rated for regular part-time employees), paid by the City.
A. Employees, defined is Management shall receive an additional $30.00 per month to
be applied as descri� ed in Section 6.
B. All eligible employe -s shall participate in the Life, Dental and Vision Insurance
programs. The City shall pay the cost of the employee in addition to the benefit
program described in Section 6 or Section 7(A). Monies in excess of the City's 457
Plan shall be paid off annually each December.
C. All eligible employees ma
9
y participate in the City's 401 (A) deferred compensation
plan.
SECTION 8. PART-TIME EMPLOYMENT
A. Definitions
1. A part-time position may be regular, intermittent, or seasonal part-time.
2001-43
a. A regular part-time position is a position that is utilized twelve (12) months
.per year and works an average of 20 or more hours per week on a year round
basis. Regular part-time employees are eligible for prorated benefits.
b. An intermittent part-time position is a position that is utilized an average of
19-1/2 hours or less per week and no more than 1000 hours per calendar
year. Intermittent employees are not eligible for benefits.
c. A seasonal part-time position is a position that is utilized up to 40 hours
per week on a seasonal or partial year basis, but no more than 1000 hours
per year. Seasonal employees are not eligible for benefits,
2. Hourly compensation for the various part-time positions shall be, as set
forth in Schedule B (attached).
SECTION 9. STATUS OF EMPLOYMENT
All employees serve under the City Manager, pursuant to Government Code
Section ,.34856. Per Government Code Section 36506, nothing in these rules and
-regulations shall be construed to provide employees with any, tenure or property interest
in employment.
SECTION 10. PUBLIC EMPLOYEES' RETIREMENT SYSTEM - DEFERRED
COMPENSATION
The City of Diamond Bar shall pay the employee contribution` of said employee
salary to the State Public Employees' Retirement System (PERS) as deferred income.
SECTION 11. PAY PERIODS
The compensation due to all officers and employees of the City shall: be paid on
a bi-weekly basis.
SECTION 12. PAY DAYS
Warrants, checks or electronic transfers in the payment of compensation shall be
-made available by the City to employees
and officers f ` Friday
o th
succeeding the. close' of an even a e City on. he Friday.
Y 9i pay period. In an event that pay day falls on a
.holiday, all warrants, electronic transfers or checks in payment of compensation shall be
made available to the City- employee on the last workday preceding the holiday.
SECTION 13. WORKING HOURS AND OVERTIME
A. Nine (9) hours Monday through Thursday and ,eight (8) hours -on Friday,
exclusive of lunch period, shall constitute a day's work for all full time employees
participating in the 9/80 flex plan. Employees participating in the 9/80-flex plan
will work 80 hours in a nine-day period.
Eight (8) hours, exclusive of lunch period, shall constitute a day's work for all full
time employees participating in the traditional eight- (8) hour work schedule.
B. The official work week of the City of Diamond Bar shall be Monday ' through
Thursday, 7:30 a.m. to 5:30 p.m.,; and Friday, 7:30 a.m. to 4:30 p.m. 1t shall be
2001-43
the duty of each Department Head to' arrange the work of their Department so
that each employee therein shall not work more than five days in each calendar
week. The City Manager may require an employee to temporarily perform service
in excess of; five (5) days per week when public necessity or convenience so
requires.
1. The work period will be begin at 12:01 p.m. on Friday and end the following
Friday at noon for all full-time employees on a traditional schedule and all -full-
time employees scheduled to be off on Fridays in accordance with the 9180
work schedule.
2. The work period will begin at 12:01 p.m. on Monday and end the following
Monday at 12 noon for all full-time employees scheduled to be off on
Mondays in accordance with the 9/80 schedule.
C. Whenever an employee, other than an Management employee, shall be required
to work overtime, beyond 40 hours per week, such person shall receive
compensation for such overtime worked at one and one-half (1 1/2) times the
r-4gular rate of pay, provided they have completed full 40 hour work week.
D. Any full time employee, other than an Management Team Member, who is
required to work on an observed holiday beyond the regular 40 hour work week,
shall be entitled to pay at the rate of two (2) times ;the regular rate of pay
provided they have worked a 40 hour work week.
E. Full-time and permanent part-time employees are prohibited from working
overtime without express authorization from the City Manager.
F. There is nothing contained within this Section to , exclude the City from
implementing a 4-10 or traditional Plan at their option.
SECTION 14. ANNUAL VACATION
A. A full time employee, pursuant to the below schedule, shall be entitled to a
vacation, to be accrued at the apprc-priate hours :per pay period. Regular part-
Jme employees are eligible for vacation at a pro -rated accrual rate based upon
-.ours scheduled to work.
YEARS OF SERVICE ANNUALVACATION AC_
1 -5 80 hours 3.08 hours per pay period
6-10 120 hours 4.62 hours per pay period
11 & up 160 hours 6.15 hours per pay period
B. Vacation` time may be accumulated to a maximum of 160 hours. Once the 160 -
hour maximum accumulation is exceeded, no further vacation leave shall accrue`
until the employee reduces the accumulation below the maximum. The City.
Manager may ` approve vacation time accumulations exceeding 160 hours,
,.irovided the vacation hours are scheduled to be expended within one month of
exceeding the maximum hours. The City Manager may also allow the vacation
2001-43
time to be reduced through the pay out of vacation time. Requests for exceeding
maximum accruals or payout should be submitted in writing to the City Manager.
C. The total vacation allowance shall be computed to the nearest whole day based
upon the number of full months of City service.
D. In the event one or more observed holidays follow accumulated vacation leave,
such days shall not be charged as vacation leave and the vacation leave shall be
extended accordingly for those employees eligible for such holidays.
E. An employee shall take vacation at such time during the calendar year ,based
upon due regard to the needs of the employee's services and the work schedule.
F. Vacation shall be taken during the year following which the vacation privilege has
been earned:
G.
The time set for the vacation of the City Manager shall be subject to the approval
of the City Council.
H. Employees who terminate shall be paid the salaryequivalent to all accrued and
accumulated vacation.
1. All vacation requests shall be made at least ten (10) days in advance and
employee's supervisor and City Manager must give: prior approval.
J. If an employee does not request time off in advance and simply does not show
up for work, the City Manager may deny the use of vacation time or other benefit
for the time off, and said ' employee is subject to disciplinary action including ,
discharge.
K. Management employees, for, the purpose of accrual, shall be credited with
previous municipal experience, up to five (5) years of full-time servicer
SECTION 15. SICK LEAVE'
A. Sick leave with pay shall be accrued. by full-time employees at a rate of 3.08
hours per pay period. Regular part-time employees are eligible for sick leave
receive such s pro -rated accrual rate balled upon hours scheduled to work.
B. Employees are eligible to use sick_ leave, as it is accrued and/or accumulated.
C. Unused sick leave may be accumulated to a maximum total not to exceed 160
hours. Absence or illness may not be charged to sick leave if not already
accrued and/or accumulated.
D. Each full time employee shall be paid annually for all accrued sick leave in
excess of the maximum allowable accumulation of 160 hours at a rate of one' -half
the employee's current wage at the time of payment. Said payment is to be
made during the month of December, or -at such other time as the City Manager
may determine, at his/her absolute discretion, as appropriate.
2001-43
E. Sick leave shall be allowed only in case of necessity and actual sickness or
disability of the employee or dependent family members, as determined by the
City Manager. In order to receive sick leave withy, a , the employee shall notify
P `
the Department Head prior to or within two (2) hours after the time set for
beginning daily duties. ` The City Manager may, if he/she deems necessary,
require the employee to file a Physician's Certificate or a Personal Affidavit.
v
F. Sick Leave shall- not accrue to any employee for any month in which that
employee is on unpaid leave and does not work a minimum of 80 hours in any
one month.
G. if an employee does not show up for work and does not call in within two hours,
the City Manager may 'deny use of sick leave for the unauthorized time off, and
employee is subject to disciplinary action.
H. Except as otherwise required by law, employees using all accumulated sick leave
may be deemed to have abandoned their employment.
1. ' After five (5) years of ;ervice, when an employee retires, rec gns or terminates in
good standing, that employee will be paid all accumulated s.--k leave at a rate of
one-half (1/2) of the employee's current rate of pay at his/her date of termination.
Sick leave to attend to the illness of a child, parent, or spouse of the employee
(pursuant to California Labor Code Section 233). Use of 'sick leave for this
purpose `(as.opposed to when used for an employee's own illness), shall be
limited to half the yearly sick leave entitlement in any one (1) year period. The
amount of leave available is limited to what the employee accrued prior to
utilizing sick leave for this purpose. 'Additionally, sick leave taken for this purpose
shall be allowed only in the case of necessity of and actual illness of an
employee's child, parent, or spouse as determined by the City :Manager. In order to receive sick leave with pay for this purpose, the employee shall notify the
department head prior to or within (2 hours after the start of the employee's
scheduled work shift. The City Manager may, if he/she deems necessary,
require the employee to file a Physician's Certificate (regarding the illness of the
employee's child, parent or spouse) or an Affidavit stating ;fie cause of absence.
Use of sick leave u.ider this section shall not extend 'thr maximum' period of
leave to which an employee is entitled under Family and M,.dical Leave (Section
16).
SECTION 16. FAMILY AND MEDICAL LEAVE
The family and medical leave policy complies with the California Government
Code, Sections 12945, 12945.2, and 19702.3, and the federal Family and Medical
Leave Act of 1993. California law shall prevail unless preempted by federal law.
Copies of the state and federal acts are ; available lin.the Personnel Department.
Following is a. summary of pertinent sections.
A. The family and medical leave allows for an eligible employee to take twelve (12)
weeks of leave in a twelve (12) month period for the birth, adoption, or-foster care
2001-43
Of a child; the serious health condition of the employee's child, parent or spouse;
or the employee's own serious health condition.
B During the, twelve (12) week period, paid leave may be charged to accrued
benefit time such as vacation, administrative leave and floating holidays, at the
employee's request during the family and medical leave period as long as the
total timeoff;does not exceed twelve: (12) weeks in a twelve (12) month period.
In addition, accrued sick leave may be used at the employee's request, in
accordance with Section 15. If the employee has extinguished their benefit leave
and accrued leave balance, but have a balance in their FMLA, they are still
eligibleto take the time, but must do so at no pay and with no accrual of leave
time (sick or vacation).
C. Health insurance benefits shall continue for the duration of the family and
medical leave under the same conditions as if the employee had continued
employment. If the employee fails to return to work after the period of leave to
which the employee is entitled' has expired, the City is entitled to recover the
premiums paid on behalf of the employee for maintaining. coverage.
D. To be eligible `for family and medical leave, the employee must be employed by
the City of Diamond Bar for at least 12 months and has worked at least 1,250
hours over the previous 12 -month period for the City of Diamond Bar.
E., The City will use a rolling 12 -month period measured backward from the date the
employee uses FMLA.
F. The City Manager may, if he/she deems necessary, required the employee to file
a Physicians Certificate or Personal Affidavit stating the cause of absence.
G When a husband and wife are both employed by the City of Diamond Bar, they
are limited to a total of, 12 weeks collectively for family leave during the 12 -month
period.
Employee will be'reinstated to the same position of employment held when the
employee's leave commenced; cl- reinstated to an equivalent position .with
equivalent employment benefits, pay, and other terms and conditions of `
employment, unless position ceased to exist'for reasons unrelated to the leave.
SECTION 17. PREGNANCY DISABILiTY LEAVE
In compliance with California law, the following section has been added.:
Separate from FMLA, when an employee is.pregnant, they are eligible for six weeks of
leave for a normal childbirth and up to 16 weeks when there is certification by a
physician that there is a disability or related medical condition due to the pregnancy.
A. During the Pregnancy Disability Leave Time, paid leave may be charged to
accrued benefit time such as vacation, administrative leave and floating holidays,
at the employee's request. In addition,` accrued sick leave may be used at the
employee's request, in accordance with Section 15. If the employee has
extinguished their benefit leave and accrued leave balance, but have <a balance
2001-43
in their PDL, they are still eligible to take the time, but must do so' at no pay and
with no accrual of leave time (sick or vacation).
B. Health insurance benefits shall continue for the duration of the Pregnancy
Disability Leave under the same conditions as if the employee had continued
employment. If the employee fails to return to work after the period of leave to
which the employee is entitled has expired; the City is entitled to recover the
premiums paid on behalf of the employee for maintaining coverage.
-C. The City Manager may require tiie employee to file a physician's certificate or
personal affidavit if the leave is to be for more than a six-week period.
SECTION 18. BEREAVEMENT LEAVE
When circumstances are such and the City Manager determines that conditions
warrant, three 3 paid bereavement leave days may be granted in the event of death of
a relative of a full-time employee. "Relative" is defined as spouse, parents,
children,step-children, brother, sisters grandparents, grandchildren, half-brothers,
half-sisters,.:
aunts, uncles, to the City employee or as may be approved by the City Manager.
SECTION 19. UNAUTHORIZED LEAVE
If an employee does not show up for work for three consecutive work days
without notifying said employee's supervisor or Department Head, said employee shall
be considered .to have voluntarily terminated employment with the City.
SECTION 20. ON-THE-JOB INJURY
Whenever a person is compelled to be absent from employment with the City on
account of injury. arising out of or in ;the course of that employee's employment as
determined by the Workers' Compensation Act, the employee may elect to apply pro-
rated accrued sick leave, if any, to such absence to receive compensation of an amount
of the difference between the compensation received under the Workers' Compensation
Act anthat employee's regular pay, not to exceed the amount of the employee's
earnedtlsick leave. An employee in such in
Y stan..e may also elect to use any earne.1
vacation time in like ` manner after sick leave 3 exhausted. The City will pay th+
employee up to three(3) days of that employee':: regular salary as it relates to an on.
the -job injury and if not covered by Workers' Compensation.
SECTION 21. JURY DUTY
If a full-time employee is called for jury duty, such person shall receive regular'
pay while actually performing jury service, however, any amount received by such
employee as payment for services as juror shall be reimbursed to the City. All mileage
paid to the employee, as a juror shall not be considered as a reimbursable item to the
City. Regular part-time employees who are eligible for jury duty receive such. as;a pro-
rated accrual rate based upon hours scheduled to work.
SECTION 22. ATTENDANCE
2001-43
Full time employees shall be in attendance at their work in ;accordance with the
rules regarding hours of work, holitlays, and leave: Departments shall keep attendance
records of all employees. Absence of any employee without leave may result in
possible disciplinary action, including discharge._
SECTION 23. HOLIDAYS
A. Holidays which fall on Saturday shall be observed on the preceding Friday, and
holidays which fall on Sunday shall be observed on the following Monday. Paid
holidays are only for the observed days.
B. The City of Diamond Bar's observed paid holidays are as follows:
1. New Year's'; Day (January 1)
2. President's Day (observed the third Monday in February)
3. Memorial Day (observed the last Monday in May)
4. "Independence Day (July 4)
5. Labor Day. (observed first Monday in September)
6. Veteran's Day (November 11)
7. Thanksgiving Day
8. Day following Thanksgiving Day
9. Christmas Eve (December 24)
10. Christmas Day (December 25)
11. Sixteen (16)Floating Holidays Hours'
C: If, an observed holiday falls on a nine (9) hour work day under the 9/80 work
schedule, those employees on the 9/80 schedule shall receive nine (9) hours of
holiday pay and those employees on a traditional work schedule shall receive
eight hours of holiday pay.
D. If an observed holiday falls on an eight (8) hour work day under the 9/80 work
schedule, those employees on the 9/80 schedule shall be receive eight (8)' hours
of holiday pay and those employees on the traditional work schedule shall
receive eight (8) hours of holiday pay. ,
SECTION 24. FLOATING HOLIDAY HOURS
A. Each full time employee is allowed sixteen (16) hours per calendar year,
January
through December. Regular part-time employees are allowed' prorated floating
`
holiday hours per calendar year, January through December based upon hours
scheduled to work,
B. Floating Holidays hours are not cumulative and must be used during the above
period or said employee will lose the allocated hours.
C. Each employee must submit a request in advance, and approval must be given
by the employee's supervisor and. Department Head.
D. An employee is eligible to use floating holidays hours as they are accrued.
E. Floating Holidays hours may be used in lieu of sick leave only if all other benefit
time has been exhausted.
2001-43
SECTION'.25. TRAINING PLAN
The City Manager and employees of the City are eligible to request specialized
training in the form of symposiums, special courses, forums, etc., at the City's expense.
SECTION 26. LEAVE OF ABSENCE
Leave of absence without a ma only be ranted by th
pay y Y 9, a City Manager and
-shall not exceed one year, except as otherwise prescribed by law.
SECTION 27 RESIGNATION
Air employee wishing to terminate employment p yment in good standing shall file a
written resignation with the City Manager stating the effective date and reasons for
leaving, at least two (2) weeks prior to the resignation. Failure to give such notice shall
mean the employee did not terminate in good standing, unless by reason of hardship
and upon that employee's request, the City Manager has waived the two-week notice
requirement.
SECTION 28. ` ANTI -NEPOTISM PROVISION
A. Relatives of those listed below may not be employed anywhere in the City
organization:
1. City Council Members;
2. Standing Board and Commission members;
3. Management Team Members of the City;
5. Employees of the City Manager's Department; or
6 Employees of the Personnel Department.
!3 The employment of a relative within a department is prohibited when they:
1 Perform joint duties;
2. Share responsibility of authority;
3. Function in the same chain of command; and
4. Work on the same shift at the same work site.
C For business reasons of supervision, safety, security or rnor&°% the City may
refuse to place one spouse under the direct supervision of the ,ot.ier spouse.
D. For business reasons of supervision, safety, security or morale, an employer may
refuse to place both spouses in the same department, division, or facility if the
work involves potential conflicts of interest or other hazards Tgreater for married
couples than other persons.
E. "Relative" means child stepchild,
...parent, grandparent '
,grandchild, brother, sister,
half-brother, half-sister, aunt, uncle, niece, nephew, parent -in-law, brother -in law,
sister-in-law, or another individual related by blood or marriage.
F. „Employee" means any person who receives a City paycheck for services
rendered to the City.
2001-43
G. For business reasons, these sections shall be enforced to address the marriage
of employees in the City's employment, within six (6) months of said marriage. ;
H. Exceptions to this section may be made by the City Manager in unusual
circumstances where the concerns addressed by this ;policy are not implicated.
Any appeal of the enforcement of this section shall be in accordance to the City's
grievance procedures.
.SECTION 29. NON-DISCRIMINATION
The City of Diamond Bar does hereby affirm to adopt and support a policy of
non-discrimination with regard 'to all phases of personnel recruitment, selection and
appointment. The City further declares that it will not exclude from participation in, deny
the benefits to, or subject to discrimination any person on the basis of race, color, sex,
religious affiliation, national origin, age or, disability, 'thereby affirming the City of
Diamond Bar's posture as an equal opportunity employer.
SECTION 30. EMPLOYEE PERFORMANCE EVALUATION APPEALS
PROCEDURES
It is the intent of the City to offer fair and equitable appeals procedures for
employee's performance evaluations. Below are the official guidelines.
A Empl manoyee ce evaluat anon. isor meet to review and discuss the employee's
B. The employee may respond in writing to the contents of the evaluation. The
employee must submit this response. to the Department Head within five (5)
working days immediately following receipt of the evaluation.
C. The Department Head, as the reviewing official shall
respond o❑
d m wn
tm
p to
p 9 the
employee within five (5) working days. This response becomes an official part of
the evaluation.
D. " If the Department Head does not respond or if the employee chooses to continue
to appeal following the response from the reviewing official, the employee must
submit an- additional written response to the Personnel Officer within five (5)
working days after receipt of the reviewing official's response.
E. The Personnel Officer shall review the evaluation appeal within five (5) days with
the employee, supervisor and Department Head. Every effort will be made at
this level to resolve the appeal. if the Personnel Officer and City Manager are the
same, the appeal shall proceed directly to the City Manager. If the Personnel
Officer and City Manager are the same, the appeal shall proceed directly to the
City Manager.
F. If the matter is not settled, a written` appeal may be submitted to the City
Manager by the employee within five (5) working days following the decision
rendered in writing by the Personnel Officer.
2001-43
G. The City Manager shall review the appeal with the employee, supervisor,
Department head and Personnel Officer. The decision shall be rendered in
writing within fifteen (15) working days by the City Manager,' and the decision of
the City Manager shall be final.
SECTION 31. POST OFFER PHYSICAL EXAMS
As a condition of an offer of City employment must successfully pass a post -offer
physical and substance abuse exams and are subject to fingerprinting and a
background investigation. The candidates- being considered for employment will be
sent to a City authorized physician at the City's expense:
SECTION 32. EMERGENCY CALL -OUT POLICY
The following Emergency Call -Out Policy shall .be adhered to:
A. When a full time employee or part-time, other than an Management employee, is
called out for a City emergency, the employee shall be given "a minimum of two
hours pay, regarJess of the amount of time it takes to rectify the problem.
B. The employee shall be paid overtime per Section 13.
SECTION 33.ADMINISTRATIVE LEAVE
Management employees are allowed sixteen (16) of administrative leave per
fiscal year. Additional days of leave may be authorized by the City Manager, based on
the number of total hours the individual works over and above 40 hours per work week.
A. Management employees do not receive paid overtime, and this leave is to
recognize employees who work over and above 40' hours per week.
n¢e those
B. For purposes of the City's Personnel System, Management Employees are
defined as all employees who occupy positions in the below listed classifications:
Administrative Assistant
Ae Distant to the City Manager
Associate Engineer
As -ociate Planner _
City Clerk
Communications and Marketing Director
Communications and Marketing Coordinator
Community Services Assistant
Deputy City Manager
Public Works` Director
Development Services Assistant
Director of Community Services
Director of Finance
Public Works Supervisor
Ref-reation Superintendent
Secretary to the City Manager/Office Manager
Senior Administrative Assistant
2001-43
Senior Accountant
Superintendent of Parks & Maintenance _
C. Administrative leave may not be accumulated and carried over to the following
year. It must be used by June 30 of each fiscal year. Leave may be granted in
hourly increments. Requests shall be submitted to employee's immediate
supervisor' for approval, then forwarded ,to the City Manager for approval.
Administrative leave will be authorized at the convenience of the City and the
work schedule.
SECTION 34 MEDICARE
f?ursuant to Revenue Billing 86-68 of the Internal Revenue Code, all employees
hired after March 31 1987 will have 1.45 percent of their base salary deducted from
their paycheck to be paid to Medicare. The City will match the 1.45 percent as
mandated by law.
SECTION 35. IMMIGRATION REFORM AND CONTROL ACT OF 1986
In compliance with the Immigration Reform and Control Act of 1986, all new
employees must verify identity and entitlement to work in the United States by providing
required documentation.
SECTION 36. EXTENDED BENEFITS - COBRA
The Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA) provides
for the continuation of health care coverage to certain employees who ` terminated
employment and
beneficiaries of; employees who die, become disabled or are divorced. Employees
become eligible for continued coverage upon termination of service, whether voluntary
or not (other than termination for gross misconduct), retirement or reduction in hours
worked. For these employees and their dependents, continued coverage' is available
for the time period set forth by law, at their expense.
SECTION 37. TUITION REIMBURSEMENT
Subject to Council fiscal year budget authorization, each' full-time and regular
part-time (on a pro -rated basis) employee shall be entitled to reimbursement in the
amount of $500 per fiscal year, for college -level or university=level educational courses.
(including tuition and related books), which have been approved by the Personnel
Officer or his/her designate as being job-related and of, value to the City.
Reimbursement under this Section is contingent upon the verification of the attainment
of a letter grade of "C" or better, or in those cases where no letter grade is given,
verification of completion of the course with a "Pass" or "Credit° grade and submittal of a
receipt for registration bearing the name of the course, for which reimbursement is
being requested. In the case of reimbursement for books for ;any approved/verified
course; a syllabus, course reading list or course outline showing the book as being
required for the course, plus a receipt bearing the title of the book shall be submitted:
SECTION 38. PART TIME EMPLOYEES' RETIREMENT
2001-43
Effective July 1, 1991, intermittent
Part time and seasonal part-time employees
will be covered by a retirement system, under Social Security (OASDI). An employee's
contribution rate shall be 6.2% on wages up to the maximum provided by law. The
employer's tax rate is the same. Election workers and emergency workers are excepted
from coverage, under this section. Regular part-time employees are covered under the
State Public Employees' Retirement System (PERS).
SECTION 39... SEVERABILITY
The City Councildeclares thdt,* should an -
y provision, section, paragraph,
sentence, or work of this Resolution be rendered or declared invalid by any final Court
action in a court of competent jurisdiction, or by reason of any preemptive legislation,
the remaining: provisions, sections, paragraphs, sentences, and words of'this Resolution
shall remain in full force and effect.
SECTION 40. Resolution No. 2001-10 is hereby repealed in its entirety.
ADOPTED AND APPROVED THIS 19th :_day of June , 2001
Robert S. Huff, Mayor
I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify
that the foregoing Resolution was passed, approved and adopted at a meeting of the
City Council of the City of Diamond Bar held on the 19th day of June
2001, by the following vote:
AYES: COUNCIL MEMBERS: Chang, O'Connor, MPT/Herrera, M/Huff
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: Ansari
ABS' AIN: COUNCIL MEMBERS: None
r
ATTEST:
Lynda Burgess
City Clerk of the City of Diamond Bar
2001-43
Schedule A
CITY OF DIAMOND BAR
SALARY RANGES BY
POSITION
FY 2001-2002
JOB TPIT.E
A
BEng
C
rAroi
Receptionist
834 9.43
9.90
10.40
D
10.92
g
F
G
754.4793
792,2032
831.8134
873.4041
.11.46
917.0743
12:04
962.9280
12:64
1.634.71
1,716.44
1,802.26
1,892.38
_ 1,986.99
2.086.34
1,011.0744
2.190.66
19,616.46
20,597.28
21,627.15'
22,708.51
23,843.93
25.036.13
26.287.93
Jr. Clerk Typist
967 10.91
11.45
12.02
12.63
13.26
872.4929
916.1176
961.9235
1,010.0196
1,060.5206
13.92
.1.113.5466
14.62
1.169.2240
1.890.40
1,984.92
2.084.17
2.188.38
2297.79
2.412.68
2,533.32
22.684.82
23,8I9.06
25,010.01
26.260.51
27.573.54
28.952.21
30,399.82
Clerk Typist
1037 I1.51
12.08
12.69
13.32
13.99
920.5029
966.5281
1.014.8545
1.065.5972
1,118:8771
14,69
1,174.8209
15.42
1;233.5620
1.994,42
2,094.14
2,198.85
' 2;308.79
2,424.23
2,545.45
2,672.72
23.933.08
25,129.73
26.386.22
27,705.53
29.090.80
30:545.34
32,072.61
Records Coordinator
1037 11.51
12.08
12.69
13.32
920.5029
966.5281
1.014.0545
' 1.065.5972
13.99
1,118.8771
14.69
1,174.8209
15.42'.
1,994.42
2,094.14
2,191.85
2.308.79
2.424.23
2,545,45
1,233.5620
23.933.08
25,129.73
26,386,22
27,705.53
29,090.80
30,545.34
2,672.72
32.072:61'
Transportation
1037 11.51
12.08
12.69
13.32
Clerk
920.5029
966.5281
1,014.8545
1,065.5972
13.99
1,118.8771
14.69
15.42
1,994.42
2.094.14
2,198.85
2,308.79
2;424.23
1,174.8209
2;545.45
1.233.5620
`
23,933.08
25.129.73
26,386.22
27.705.53
29,090.80
-
30,545.34
2,672.72
32,072.61
.
Can:muni r1 Services
1141 12.65
13.28
13.95
Cnnrdmator
1,012.1254
1;062 7316
1,115.8682
14.65
1.171.6616
15:38
16.15
16.95
2,192.94
2,302.59
2;417.71
2,538.60
1,230.2447
1,291.7570
1,356.3448
26,315.26
27,631.02„
29:012.57
30.463.20
2,665.53
31.986:36
2,798.81-
2,938.75
33,585.68.
35,264.97
.)ecrctan
1141 12.65
13.28
13.95
14.65
,.
1.012.1254
1,062.7316
1,115.8682
1,171.6616
15.38
1,230.2447
16.15
1,291.7570
16.95
2,192.94
2,302.59
2.4I7.71
2,538.60
2,665.53
2,798.81
1,356.3448
26,315:26
27,631.02
29.012.57
30,463.20
31,986.36
33,585.68
2,938.75
35,264.97
Account Clerk 11
1141 12.65
13.28
13.95
1.012.1254
1.062.7316 ,
1,115.8682
14.65
1,171.6616
15.38
1,230.2447
16.15
16.95
•1,356.3448
2.192.94
2,302.59-
2-417-71 -
2,538.60
2,665.53
1,291.7570
26,315,26
27.631.02
29x112.57
30,463.20
31,986.36
2,798.81
2,938.75
33,585.68
35.264.97
Parks Maintenance
1203 13.34
14.01
14.
L1'orker 11
1,0624880
1,120.8624
1,175.9055 5
1,235.7508
16.22
17.03
17.88
2,312.89
2,428.54
2.549.96
.5:45
2.677.46
1297.5383
,
1,362.4152
1,430.5360
27.754.69
29.142.42
30.599.54
32,129:52
2,811.33
2,951.90
3.099.49
33,736.00
35;422.80
37,193.94
Administrative
1257 13.94
14.64
15.37
Secretan
1,115.4727
1,111.2464
1,229.8087
16.14
1,291.2991
16.95
17.80
18.69
2,416.86
2,537.70
2.664.59
2,797.81
1,355.8641
1.423.6573
1,494:8402
29,002.29
30,452.41
31,975.03
33,573.78
21937.71`
35,252.47
3,084.59
3,238.82
..37;075.09 `
38.865.84
Senior Account
1257 13.94
14.64
15.37
Clerk
1.115.4727
i,I71.2464
1,229:8087
16.14
1,291.2991
16.95`
1,355.8641
17.80
18.69
2,416.86
2,537.70 -
2,664.59
2,797.81
2.937,71
1,423.6573
3,084.59
1,494.8402
29,002.29
30.452.41
31,975.03
33,573.78
35,252.47
3.238.82
87,015.09
38.865.84
Senior Administrative
1365 14.70
15.43
Secretary
1,175.6957
1.234.4805
16.
1,296.204545
17.86
18.76
19.69
2,547.34'
2.674.71
2,808-44
1,361.014?
.014
1,429.0655-
1,500.5187
1,575.5447
30.568.09'
32.096.49
'33,701.32
2,948.87
35,386.38
3,096.31
3,251.12
3,413.68
37.155.70
39,013.49
40.964.16
CITY OF DIAMOND BAR
Schedule A
SALARY RANGES BY POSITION
FY 2001-2002
Rawksho,NOMI
JOB TITLE
AB
C
Ensu. tntot
Code Enforcement
1437
15.94
16.74
17.58
D
E
F
G
Officer
1,275.4588
1.339.2318
1,406.1934-
18.46
1,476.5030
19.38
1,550.3282
20.35
11.37
2.763.49
`33.161.93
2.901.67
3,046.75
3;199.09
3,359.04
1.627.8446
3.527.00
I,709.2368
34,820.03
36,561.03
38,389.08
40.308.53
42.323.96
3.703.35
44,440.16
Recreation Specialist
1437
15.94
16.74
I7.58
18.46
1,275.4588
.1,339.2318
1.406.1934
1,476.5030
19.38
1.550.3282
20.35
1.627.8446
21.37
2.763.49
2.901.67
3.046.75`
3.199.09
3.359.04
3.527.00
1.709.2368
33.161.93
34,820.03
36.561.03
38.389.08
40,308.53
42.323.96
3,703.35
44,440.16:
Assistant City Clerk
1437
15.94
16.74
17.58
18.46
1,275.4588
1,339.2318
1,406.1934
1,476.5030
19.38
1,550.3282
20.35
11627.8446
21.37
2,763.49,
2,9DI.67
3,046.75
3.199.09
3,359.04
3,527.00
1,709.2368
33,161.93
34,820.03
36,561.03
38.389.08
40,308.53
42.323.96
3,703.35
44,440.16
Management
1519
16.85
17.69
58 18.
19.51
Information System
y
1,348.0162
1.415.4171
1,486.1879
1,560.4973
20.48
21.51
72.58
(MIS) Technician
2,920.70
3,066.74
3,220.07
3,381.08
1.63x:5222
1,720.4483
1,806.4707
35,048.42
36,800.94
38,640.89
40,572.93
3.550.13
42.601.58
3.727.64
3.914.02
.
44,731.66
46.968.24
Community Services
1635
18.13
19.04
19.99
Assistant
1,450.3955
1.522.9153
1,599.0610
20.99
1,679.0141
22. 04
23:14
24.30
3,142.52
3,299.65
3,464.63
3.637.86
1,762;9648
1,851.1130
1,943.6687
37,71038
39,595.80
41,575.59
43,654.37
3,819.76
45,837.08
4,010.74
4,211.28
48,128:94
5D.535.39
Development Services
1635
18.13
19.04
14.99
Assistant
1,450.3955
1,522.9153:
1.599.0610
20.99
1,679.0141
22.04
1,762,9648
23:14
24.30
3.142.52
3,299.65
3.464.63
3,637.86
3.819.76
1,851.1130
1,943.6687
37,710.28
39,595.80
41,575.59 :,
43,654.37
45,837.08
4,010.74
4,211.28
48,128.94
50,535.39
Admen orotic e'
1635
18.13
19.04
19.99
20.99
Assistant
1,450.3955
1,522.9153
1,599.0610
1.679:0141
22.04
1,762.9648
23.14
24.30
3,142.52
3.299.65
3.464.63
3,637.86
3,819.76
1;851.1174
1,943.669711.2
37,710.28
39,595.80
41.575.59
43,654.37
45,837.08
4,010.74
4,211,28
48,128.94
50,535.39 `
Assistant Engineer
1635
18.13
19.04
19.99
1,450.3955
1,522.9153
1,594.0610
20.99
1,679,0141
22.04
1,762.9648
23.14
24.30
3,142.52
3.299.65.
3.464.63
3,637.86
1,851.1130
1,943.6687
37,710.28
39,595.80 -
41,575.59
43,654.37
.819.76
45,837.08
4,010.74'
4,211.28
48,128.94
50,535.39
Assistant Planner
1635
18:•13
19.04
1.450.3955
1,522.9153
19.99
1.599.0610
20-99
1,679.0141
22.04
23.14.
24.30
3.142.52
3.299.65
3,464.63
3,637.86
1,752.9648
1.851.1130
1,943:6687
37,710.28
39.595.80
41,575.59
43,654:37
3,819.76
45.837.08
4,010.74
4,211.28
48.128.94
50.535.39
Accountant IL .
1635
18.13
19.04
19.99
20.99
1,450.3955
1,522.9153
1.599:0610
1,679.0141
22.04
1,762.9648
14
24.30
3.142.52 "
3.299.65
3,464.63
3,637.86
3,819.76 ;
1,851'1130
1,943-6687
37.710.28
39,595.80
41,575.59
43.654.37
45,837.08
4,010.74
4.211.28
48,128.94
50,535.39
Public Works
Supervisor
1635
18.13
19.04
19.99
20.99
22.04
1,450.3955
1,522.9153
1,599.0610
1,679.0141
1,762.9648
23.14
1,851.1130.
24.30
3,142.52
3.299.65
3,464.63
3,637.86
3,819.76
1,943.6687
37.710.28
39.595.80
41.575,59
43,654.37
45.837.08;
4,010.74
4,211.28
48,128.94
50,535.39
Senior Administrative
1752
19.49
20.46
Assistant
1.559.I750 1,637.1338
21.49
I,718.9905
22.56
1:804.9400
23.69
24.87
26.12'
3,378.21
3.547.12
3,724.48
3.910.70
1,895.1870
1,989.9464
2,089.4437
40,538.55',
42.565.48
44,693.75
46,928:44
4.106.24
4,311.55 -
4,527.13
49,274.86'
51,738.61'
54,325.54
CITY OF DIAMOND BAR
schedulo'A
SALARY RANGES BY POSITION
FY 2001-2002
JOB TITLE
See to the City Mgr!
Office Manager
g
A'
1890 20.96
1,676.7832
3,633.03
43,596.36
B
22.01
1,760.6224
3,814.68
45.776.18
C
23.11
1,848.6535
4,005.42
48,064.99
D
24.Zb
1.941.0862
4.205.69
50.468.24
E
F
Enscere7/1/D1
G
28.09
2,247.0499
4,868,61
58,423:30
25.48
2,038.1405
4,415.97
52.991.65
26.75
2,140.0475
4.636.77
55,641.24
Communications &
Marketing Coord. -
1897
21,04
1,683:3240
3,647.20
43,766.42
22.09
1,767.4902
3,829.56
` 45,954.74
23.20
1,855.8647
4.021.04
48,252.48
; 24.36
1,948.6579
4,222.09
50,665.11
25.58
2,046:0908
4,433.20
53,198.36
26.85
2,148.3954
4,654.86
55,858,28
28.20
2,255.8151
4.8$7.60
58,651.19
Superintendent of
: Parks/Afairstettwcce
1935
21.04
1,683,3240
3,647.20
43,766.42
22.09
1,767.4902
3.829.56
45,954:74
23.20
1.855.8647
4,021,04
48,252.48
24.36
1,948.6579
4,222.09
50.665.11
25.58
2.046.0908
4,433.20
53,198.36
26.85
2,148.3954
4,654.86
55,858.28
28,2.0
2,255.8151
4.887.60
58,651.19
Senior Accountant
1935
21.04
1.683.3240
3,647.20
43,766.42
22.09
1.767.4902
3.829.56
45,954.74
23.20
1.855.8647
4,021.04
48,252.48
24.36
1,94&'6579
4,222.09
50,665.11
25.58
2,046.0908
4,433.20
53,198.36
26.85
2,148.3954
4,654:86
55,858.28
28.20
-2.25;1:8151
4,?87.60
58,651.19
Associate Planner
1987
22.04
1,7,820.12
3,820.16
45,841.91
23.14
1,851.3078
4,011.17
48,134.00
24.30
1,943.8731
4,211.73
50,540.70
25.51
2,041.0668
4,422.31
51067.74
26.79
2,143.1201
4,643.43
55,721.12
28.13
2,250.2761'
-4,875.60
58,507.18
29.53
2,362.7900
5.119.38
61,432.54
Associate Engineer
k,:crrruiui+
JuprnrurnJe'rr
.4ssisranrru the
Cin Manager
Senior Planner
Senior Engineer
Communications &
Marketing Drrertar
City Clerk
1987
1987
1987
2136
2136
2319
2319
22,04 23.14' -
24.30 25.51 26,79 28.13 9.53
1,763.1502 1.851.3078 1,943.8731 2,041.0668 2,143.1201 2,250.2761 2,36237900
3,82Q,16 4,011.17 4,211.73 4,422.31 4,643.43 4,875.60 5,119.38
45.841.91 48.134.00 50;540.70 53,067.74 55.721.12 58.507.18 61,432.54
22:04 23.14 24.30 25.51 26.79 28.13
1,763.1502 1,851.3078 1,943.8731 2,041.0668 2,143.1201 2, 29.53
3,820.16 4,011.17 4;211.73 -_ 4.422.31 250.2761 2.362.7900
45.841.91 48,134.00 50:540.70 53,067.31 4,643.43 4,875.60 _ 5,119.38
55,721.12 58,507.18 61,432.54
22.04 23 14
. 24.30 25.51 26.79 313 29.53
2,763.1502 1:851.3078 1,943.8731 2,041.0668 2,143.12013,820.16 2,25026i 2,36.2.7900 .'
45,841.91 . . ,211.73 4,422.31 4,643.43 4,875.60 119.388,134.00 50;540.70 53,067.74 55.721.12
58,507.18 61;432.54
23.69 24.88 26.12 27.43 28.80 30.24
4.895.3861 1,990.1554 2.089.6632 2,194.1464 2,303.8537 2,419.0464 31.75
4,106,67 4.312.00 4.527.60 4,753.98 4,991.68 2,539.998
49,280':04 51.,744.04.`- 54.331.24 5;241.27 5,303.333
57,047.81 59.900.20 62,895.21 66,039.97
23.69 24.88 26.12 27.43 28.80 30.24 1.75
1,895.3861 1,990.1554 2,089.6632 2,194.1464 2,303.8537. 2,419.0464 2,53939987
4.106.67 4,312.00 4,527.60 4,753.98 4,991.68 5,241.27 5,503.33
49.280.04 51,744.04 54,331.24 57,047.81 59,900.20 62,895.21 66,039.97 '
25.72 27.00 28.35 29.77 31.26 32.82
2.057.3030 2,160.1682 2,268.1766 2,381.5854 �'�
4.457.49 4;680.36 2,50018 11 2,6,699.09 2,756.9828
4.914.38 5,160.10 5,418.11 5;689.01
53,489.88 56,264.37 58,972.59 61,921.22 5,9'73.46
65.017.28 68.268.15 71,681.55
25.72 27.00 28.35 29.77 31.26
2,057.3030 2,160.1682 2,268.1766 32.82 34.46
2,381.5854 2,500.6647 1.625.6979 2,756.9828
4,457.49 4,680.36 4,914.38 5,160.10 5.418.11 5,689.01
53,489.88 56,164.37 38.972.59 61,921.22 5,973.46
65A17.28 68.268.15 ',.71.681:55
CITY OF DIAMOND BAR
Schedule a
SALARY RANGES BY POSITION
FY 2001-2002
JOB MIX
A
BC
D
Hae�w 711101
Community Services
2571
28.51
29.94
33.01
E
F
G
Director
2,281:1685
2,395,2269
2,514.9883
2.640.7377
34.66
2,772.7746
36.39
38.21
4.942.53
5,189.66
5,449.14
5,721.60
6.007.68
2,911.4133
3,056:9840
59,310.38
62,275.90
65,389.70
68,659.18
72,092.14
6,308.06
75,696.75
6.623.47
79,481.58
Finance Director
2571
28.51
29.94
31.44
33.01
2,281.1685
.2,395.2269
.2,514.9883
2,640.7377
34,66
2,772.7746
36.39
2,911.4133
38.21
4.942.53
5.189.66
5,449.14
5,721.60
6,007.68 -
6,308.06
3,056.9840
59.310.38
62,275:90
65,389.70
68..659.18
72,092.14
75,696:75
6,623.47
79.481.58
Deputy PW Director
2571
28.51
29.94
31.44
2,281.1685
2,395.2269
2,514.9883
33.01
2,640.7377
34.66
2.772.7746
36:39
38.21
4,942.53
5,189.66
5.449.14
5,721.60
6,007.68
2,911.4133
3,056.9840
59.310.38
62,275.90
65,389,70
68,659.18
72,092.14
6.308.06
75,696.75
6,623:47
- 79,481.58
Comm. Development
2985
33.11
34.76
36.50
Director
.
2,648.7119
'.2,781.1475
2.920.204949
38.33
3,066.2152
40.24
3,214.5259
42.26
.44.37
5,738.88
6.025.82
,.
632711
6,643.47
6,975.64
3,380.5022-
3,549.5273
68,866.51
72,309.84
75.925.33
79.721.59
83,707:67
7,324,42
7,690.64
.
87.893.06
92,287.71
City Eng/Public
2985
33.11
34.76
36.50
Works Director
2,648.71.19
2,781.1475
2,920.2049 ''
38.33
3,066.2152
40,24
42.26
44 .37
5,738.88
6,025.82
6.327.11
6.643.47
3,219.5259
3,380.5022
3,549.5273
68,866.51
72.309.84
75,925.33
79.721.59
6.975.64
83,707.67
7,324.42-
7.690.64
87.893.06
92.287.71
Deputti City Manager
3I72
35.18
36.94
38.79
2,814.6806
2,955.4147
3,103.1854
40.73
3,258.3447
42.77
3,421.2619
44.90
7.15
6,098:47
6,403.40
6,723.57
7,059.75
7,412.73
3,592.3250
3,77149413
73,181.70
76,840.78
80,682.82
84,716.96
88,952.81
7,783.37
6,172,54
93,400.45
98,070.47
CITY OF DIAMOND BAR
Schedule B
SALARY RANGES BY POSITION
FY 200173002
PART TIME/ HOURLY
JOB TITLEEffective
A
$ C
D
E
F
7/1101
G
Comm. Svcs Worker
515
6.75
7.09 7.45
7.82
8.21
8.62
9..05
Comm. Svcs Leader I
537
7.38
7.75 8.35
8.93
9.52
10.11
- 10.62
Comm. Svcs Leader i<(Benefit)
538
7.38
7.75 8.35
8.93
9.52
10.1 ]
10.62
InternfPart-Time
753
8.34
8.93 9.52
10.11
10.71
11.32
11:91
Parks Mice Helper
7S3
8.34
' 8.93 9.52
10.11
10.71
11.32
11.91
Community Svcs Leader H
753
8.34
8.93 9.52
10.11
10.71
11.32
11.91
Community Svcs Leader H (Benefit)
.754
8.34
8.93 9.52
10.11
10.71
11.32
11.91
Comm. Svcs Coordinator
1140
12.65
13.28 13.95
14.65
15.38
16.15
16.95
Engineering Aide
1343
13.94
14.63 15.37
16.14
16.95
17.79
18.69
CITY T'Y C .C)T WC H
`fill
VIA:
TITLE
Agenda # 6.13
Meeting Date: Sept. 4 2001
AGENDA REPORT
Honorable Mayor and Members of ,the City Council
Linda C. Lowry, City Manager 4 1 ,
CONSIDERATION OF LETTER OF SUPPORT FOR THE CITY OF ANAHEIM TO
HOST THE INTERNATIONAL INSTITUTE OF MUNICIPAL CLERK'S (IIMC) ANNUAL
CONFERENCE TO BE HELD IN MAY 2006
RECOMMENDATION: It is recommended that the City Council authorize the Mayor to execute
the Letter of Support.
FINANCIALIMPACT: None
BACKGROUND: The City of Anaheim has submitted a bid proposal to the International
Institute of Municipal Clerks to host its May 2006 Annual Conference. These conferences are
typically attended by hundreds of delegates from the around the world who gather together for five
days of training, educational programs and learning about each others' cultural differences.
DISCUSSION: The benefits of hosting an IIMC Annual Conference are countless -not
only to the `host City, but to the entire State. Anaheim's proposed theme "Celebrate California" will be
a celebration of our cultural and geographic diversity in addition to providing an exciting, tourist -
friendly venue for the delegates' enjoyment' during' free times.
PREPARED BY:
Lynda Burgess, City Clerk
REVIEWED BY:
Lynda Burgess, City Clerk David Doyle, Deputy City Manager
Attachment: Proposed Letter to the International Institute of Municipal Clerks
Letter. dated August 16, 2001 requesting letter of support
CITY OF SANTA ANA
Patricia E. Healy, Clerk of the Council
August 16, 2001
C,� _ w
CLERK OF THE COUNCIL OFFICE
20 Civic Center Plaza, 80' Floor
P. O. Box 1988, M-30
Santa Ana, California 92701
(714)647-6520
Ms. Lynda Burgess, CMC
City of Diamond Bar
21825 E. Copley Drive
Diamond Bar, California 91765-4178
Dear Ms. Burgess:
On behalf of the City of Anaheim, we would like to request that the City of Diamond Bar submit
a letter or resolution in support of their bid to host the International Institute of Municipal Clerks
(IIMC) Annual Conference that will be held in May, 2006.
As you may be aware, the benefits of hosting an IIMC Annual Conference are countless, not
only to the host City, but also to the State. With this in ' mind, Anaheim's proposed theme
"Celebrate California" will incorporate our remarkable geographic diversity, from the surf of the
Pacific, to the snow of the high Sierra, and the desert sand dunes; there is something for
everyone in California. Anaheim is also a friendly, fun, historic, culturally rich and ethnically
diverse community; its proximity to major recreational and educational establishments make this
a prime choice.
The City of Anaheim will be .submitting a bid proposal in September of 2001 and competing
with numerous cities throughout the world to host this annual event.Anaheim has requested that
cities throughout California assist them by submitting letters/resolutions of support.
Please join us in supporting the City of Anaheim's bid proposal to host the 2006 IIMC Annual
Conference by submitting your letter/resolution of support. The letters must be received in our
office no later than September 10, 2001. We have enclosed a label with our address as we will
be compiling the letters and submitting them to Anaheim for their bid proposal.
www. c i. santa. ana. cavus
e-mail: °phealy&i.santa-ana.ca.us
Page 2 of 2
Letter of Support
The letters of support should be addressed as follows:
Ms. Ranette Larsen, MMC, President
International Institute of Municipal Clerks
1212 North San Dimas Canyon Road
San Dimas, California 91773-1223
Thank you very much for your anticipated assistance with this project. You can rest assure that
the City of Anaheim will coordinate a conference we can all be proud of. If you have any
questions or need sample letters, please call Maria Ruano-Huizar. Deputy Clerk in Santa Ana
at (714) 647-5238.
Sincerely yours,
atricia tJ.�Tealy 1V1
Clerk of the Council
City of Santa Ana
PERindi
Agenda # l
'ITMeeting Date
CITY COUNCIL r Y AGENDA REPORT
�'nRP014�fEv
t9Sq
TO: Honorable Mayor and Members 9fjhe City Council
VIA: Linda C. Lowry, City ManagerffNlp
TITLE: Diamond Bar Chamber of Commerce Annual Agreement and Expansion of Services to Include
a Monthly City Newsletter
RECOMMENDATION: Approve the concept of renewing the Annual Diamond Bar Chamber of Commerce
Agreement for Services to include the publication and distribution of a City of Diamond Bar Newsletter to be
added to the monthly publication of The VIEW; and direction to City Manager to execute agreement.
FINANCIAL IMPACT:
Proposed
Contract Year 2000-01 2001-02
Administrative Support: $24,000 $24,000
Monthly support for services to the City for promotion of city services,
informational distribution and efforts to enhance the development of
programs for the public benefit including but not limited to: Small Business
Seminars, Business Expo and City Birthday Party.
Advertising 12,000 -0-
Placement of advertisements in The VIEW. The schedule for placement of
advertisements shall be at the sole discretion of the City. The Chamber
shall invoice the City after placement and the City shall pay within thirty
days of receipt of invoice.
Membership Dues 1.500 -0-
Dues includes the individual membership of five (5) Council Members and
the City Manager as well as the City as a business.
Monthly City Newsletter 55,000
Nine (9) monthly, four pageeditionsof the City Newsletter to be published
and delivered to all businesses and residents including the delivery of three
quarterly recreational brochures inserts.
Total Annual Amount$37.500 79 000
Chamber Contract Increase 2001-02 41
Cost to Produce 5 News cards as budgeted 2001-02 $25,000
Potential Savings on Recreation Brochure Mailing Costs 8,000
Transfer of Staff Salary Savings from Reorganization 8,500
Source of Funds for Increase in Contract $41,500
Chamber Service Agreement Concept
Page two
BACKGROUND: The recommended change to the Chamber Annual Service Agreement concept
results from staff's effort to implement two of the City Council goals and objectives for the current
year. First, "Develop a close working relationship between the Communications and Marketing
Department and the Chamber of Commerce to promote small businesses in town'; and second,
"improve communications with citizens ..." The increase in the City's participation in the publication
of The VIEW is a marked investment in the business relationship as well as goodwill between the City
and the Chamber, and displays a genuine commitment on the part of both entities toward the reliable
production of information for the business and residential community.
The City has been sending out a Bi -Monthly News card which presented a "medium limited to less
than the front and back of an 8'h by 11 page. The card was offeredas an inducement to the reader to
view a more detailed display of information on the City's website. The budget for this News card was
$30,000. By replacing the News card with four full pages at the back of the Chamber's monthly VIEW,
the City doubles the frequency of the information delivered to the community, and increases the
available space for articles. The City will continue to post information on the webstie and to expand
the opportunities to communicate via the internet.
CITY COUNCIL
AGENDA REPORT
TO: Honorable Mayor and Members of the City. Council
VIA: Linda C. Lowry, City Managex
4
TITLE: Resolution No. 2001-XX:,A Resolutio pproving the acquisition of Title to certain tax
defaulted properties located within the City of Diamond Bar for parks, open space and
recreation purposes.
RECOMMENDATION
It is recommended that the City Council approve the Resolution.
FINANCIAL IMPACT:
The cost to acquire the properties is $81,963 plus administrative charges estimated at five percent.
The total acquisition cost is estimated to require a General Fund reserve allocation of approximately
$86,100. The propertiesare located within Lighting and Landscaping Assessment District No. 39.
Costs to maintain the property will continue to be charged to the District. The City has incurred minor
staff costs associated with the acquisition.
BACKGROUND:
In June 2001 the City received notification from the Los Angeles County Treasurer and Tax Collector
of certain tax defaulted properties deemed subject to sale at auction by the County in August. The
City, pursuant to Division 1, Part 6, Chapter 8 of the State Revenue and Taxation Code exercised its
first right -of -refusal to acquire the referenced tax defaulted properties. The City notified the County
on June 29, 2001 of our interest and request to acquire the following three properties:
1. Assessor Parcel No. 8701-042-049
• Location: 1069 S. Longview Drive
• Current owner: Bramalea
• Size: approximately 1' acre
• Existing use: public park
• Proposed use: public park
• Cost of Acquisition: '$5,248
3
2. Assessor Parcel No. 8701-049--050
• Location: near Longview Drive
• Current owner Bramalea
• Size: 1.37 acres
• Existing use: open space
• Proposed use: open space
• Cost of Acquisition: $8,237
3. Assessor Parcel No. 8701-053-028
• Location: near Benfield Place
• Current owner: Bramalea
• Size: 13.59 acres
• Existing use: open space
• Proposed use: open space
• Cost of Acquisition: $68,478
The purchase price for the three properties is $81,963 plus administrative costs (estimated at 5%).
The total acquisition cost is estimated to require a General Fund Reserve allocation of approximately
$86,100. The County of Los Angeles has requested the adoption of a Resolution and execution of an
Agreement to acquire the properties. Upon approval of the Resolution, the Mayor will be authorized
to execute and file all forms, agreements and documents necessary to complete the purchase of the
property.
PREPARED BY:
s
James DeStefano
Deputy City Manager
Date Prepared: August 30, 2001
Attachments:
1. Draft Resolution No. 2001 -XX
2. Agreement to Purchase Los Angeles County Tax Defaulted Property
3. Los Angeles County Assessor Property Maps
2
RESOLUTION NO. 2001-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF DIAMOND BAR APPROVING THE ACQUISITION OF
TITLES TO CERTAIN TAX DEFAULTED REAL PROPERTIES,
KNOWN AS TR=42568, LOT 85, ASSESSORS PARCEL
NO. 8701-042-049, TR=42573, LOT 52,- ASSESSORS PARCEL
NO. 8701-049-050, AND TR=35576, LOT 18, ASSESSORS
PARCEL NO. 8701-053-028
A. RECITALS
(i) On June 1, 2001, the City received notification from the Los Angeles
County Treasurer and Tax Collector of a. pending sale/auction of a certain
parcel of real property for the nonpayment of taxes pursuant to the
provision of law; and
(ii) The subject properties which function as park, open space or recreational
uses are described as follows:
(a) TR=42568, Lot 85, Assessors Parcel No. 8701-042-049 — 1.0
acres.
(b) TR=42573, Lot 52, Assessors Parcel No. 8701-049-050 - 1.37
acres.
(c) TR=35576, Lot 18, Assessors Parcel No. 8701-053-028 — 13.59
acres.
(iii) The City, pursuant to Division I, Part 6, Chapter 8 of the Revenue and
Taxation Code, has the first right -of -refusal to acquire the subject
properties; and
(iv) On June 29, 2001 and Judy 17, 2001, the City Council approved and
ratified the City's prerogative to acquire the subject properties through first
right -of -refusal; and
(v) The City must submit written certification to the Los Angeles County
Board of Supervisors authorizing the acquisition of the subject properties
and identifying the title of the individual authorized, empowered, and
instructed to file necessary and property forms, certifications, and
documents as prescribed by law; and
(vi) All legal prerequisites to the adoption of this Resolution have occurred.
B. RESOLUTION
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
DOES HEREBY RESOLVE AND ORDER AS FOLLOWS:
Section l The City Council hereby finds that all of the facts set forth in the Recitals,
Part A, of this Resolution are true and correct.
Section 2 The City Council does hereby find that the public acquisition of the subject
properties is in the public's best interest in that it will assure the continued
utilization of the properties as park, open space and recreational uses.
Section 3 The Mayor of the City of Diamond Bar is hereby authorized, empowered,
and instructed to file all necessary forms, agreements, certifications, and
documents with the County of Los Angeles County to carry out the public
acquisition of the referenced properties and the purposes specified in the
Agreement to Purchase Los Angeles tax defaulted Property attached
hereto, marked Exhibit "A", and by reference made a part hereof.
Section 4 The City Clerk shall certify the adoption of this Resolution.
APPROVED AND ADOPTED THIS 4th DAY OF SEPTEMBER, 2001 BY THE
CITY COUNCIL OF THE CITY OF DIAMOND BAR.
BY:
Robert S. Huff, Mayor
I, Lynda Burgess, ,City Clerk of the City of Diamond Bar, do hereby certify that the
foregoing Resolution was passed, approved, and adopted at a regular meeting of the
City Council of the City of Diamond Bar, held on the 4th day of September, 2001, by the
following roll call vote:
AYES: COUNCIL MEMBERS
NOES: COUNCIL MEMBERS
ABSENT: COUNCIL MEMBERS
ABSTAIN: COUNCIL MEMBERS
ATTEST:
City Clerk, City of Diamond Bar
2
., n n
�rt1 A
AGREEMENT TO PURCHASE
LOS ANGELES COUNTY TAX -DEFAULTED PROPERTY
(Public/Taxing Agency)
This Agreement is made this day of , 20_, by and between the
Board of Supervisors of Los Angeles County, State of California, and the CITY OF DIAMOND BAR
("Purchaser"), pursuant to the provisions of Division 1, Part 6, Chapter 8, of the Revenue and '
Taxation Code.
The real property situated within said county, hereinafter set forth and described in 'Exhibit "A"
attached hereto and made a part hereof, is tax -defaulted and is subject to the power of sale by the
tax collector of said county for the nonpayment of taxes,pursuant to provision of law.
It is mutually agreed as follows:
1. That as provided by Section 3800 of the Revenue and Taxation Code, the
cost of giving notice 'of this agreement shall be paid by the PURCHASER.
2. That the PURCHASER agrees to pay the total purchase price listed for
.each real property described in Exhibit "A' within 14 days after the date
this agreement becomes effective. Upon payment of said sum to the tax
collector, the tax collector' shall execute and deliver a deed conveying title
to said, property to PURCHASER:
3. That if said PURCHASER is a TAXING AGENCY, said agency would not
share in the distribution of the payment required by this Agreement as
defined by § 3791 and § 3720 of the Revenue and Taxation Code.
APPROVED AS TO FORM:
LLOYD W. PELLMAN
County Counsel
By
Senior Deputy County Counsel
If all or any portion of any individual parcel listed in Exhibit "A" is redeemed prior to the effective
date of this agreement, this agreement shall be null and void only as it pertains to that individual
parcel. This agreement shall also become null and void and the right of redemption restored upon
the PURCHASER'S failure to comply with the terms and conditions of this agreement. Time is of
the essence.
0§§3791,`3791.3 3793 R&T Code
ZIP: ID:Chptr 8 Pubagency form
Revised 3/24.00
Agreement 2138
The undersigned hereby agree to the terms and conditions of this agreement and are
authorized to sign for said agencies.
ATTEST:
CITY OF DIAMOND BAR gy
(seal)
Board of Supervisors
ATTEST: Los Angeles County
By gy
Clerk of the Board of Supervisors Mayor of the Board of Supervisors
By
Deputy
(seal)
Pursuant to the provisions of Section 3775 of ;the Revenue and °Taxation Code the
governing body of ,the city of N/A hereby agrees to the selling price as provided in this
agreement.
ATTEST: City of
By N/A
Mayor
(seal)
This agreement was submitted to me beforeexecution by the board of supervisors and l
have compared thesamewith the records of Los Angeles County relating to the real
property described therein.
Los Angeles County Tax Collector
Pursuant to the provisions of Sections 3775 and 3795 of the Revenue and Taxation
Code, the Controller agrees to the selling g price hereinbefore set forth and .approves the
foregoing agreement this day of 20
,STATE CONTROLLER
By
AGREEMENT NUMBER 2138
SUPERVISORIAL DISTRICT 4
AGREEMENT NUMBER 2138
EXHIBIT 'W$
LEGAL
DESCRIPTION LOCATION
FIRST YEAR
DELINQUENCY
DEFAULT
NUMBER
PURCHASE
PRICE
TR=42568 LOT 85 CITY OF
1992
8701-042-049
$ 5,248.00
DIAMOND BAR
TR=42573 LOT 52 CITY OF
1990
8701-049-050
$ 8,237.00
DIAMOND BAR
TR=35576 LOT 18 CITY OF
1992
8701-053-028
$68,478.00
DIAMOND BAR
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Agenda # 77. J
Meeting Date k�• q, 6 !
WIN01161110l0�N' 11IN) Okla I
TO: Honorable Mayor and Memberscm City Council
VIA: Linda C. Lowry, City Manage
TITLE: Resolution No. 2001 -XX: Vacating a Portion of Hawkwood Road located adjacent to
Lot 28 of Tract 47850 situated within the Crystal Ridge Estates.
RECOMMENDATION:
It is recommended that the City Council continue the public hearing to October 2, 2001.
FINANCIAL IMPACT:
Approval of this action has no financial impact to the City.
BACKGROUND:
This agenda item pertains to a public hearing to consider the proposed vacation of a portion of public
property located at the terminous of Hawkwood Road. The vacation request was made by JCC
Homes to facilitate the installation of a security gate for emergency services ingress and egress, as
required by conditions of approval associated with Vesting Tract Map No.47850. The vacation
proceeding is undertaken in accordance with the Streets and Highways Code of the State of
California. The Code prescribes the procedure and requirements for vacating streets.
The proposed vacation was presented to the City Council on August 21, 2001. Mr, Warren 'Dolezal,
an adjacent property owner, requested a continuance of the public hearing in order to discuss the
request with the applicant, JCC Homes, and the City staff. The City Council opened the public
hearing and continued the matter to September 4, 2001
The applicant for the vacation, JCC Homes / Diamond Bar West LLC has requested a further
continuance of the public hearing to October 2, 2001.
PREPARED BY:
- I- A14 Date Prepared: August 30, 2001
J es DeStef no
Deputy City Manager
AUG.30. 2001 3.57PM s C C HOMES h10. X19 P.1/1
Diamond Bar West, LLC
3480 Torrance Blvd., Ste. 300
Torrance, CA 90503
August 30, 2401
City of Diamond Bar
Mr. James bestefano, Deputy City MV.
Via. Facsimile to (909) 861-3117
Re- Continuance of hewing concerning street vacation/const; of hlawkwood
to Steeplechase access gate
Dear Mr, Destefano,
As discussed, this Ietter is written to request that the above referenced matter,
previously set for hearing before the City Council on 9/4/01, be continued to the
1012/01 Councztagvnda.
Sin
Kurt Nelson
Diamond Bair West, LLC
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CITY COUNCIL REPORT
AGENDA NO. 1
MEETING DATE: August 21; 2001
TO: Honorable Mayor and Members of the City Council
FROM: Linda C. Lowry, City Mana
06�
SUBJECT:
Resolution No: 2001 -XX: Vacating a Portion of Hawkwood Road within Lot 28 of Tract 47850 of the Crystal Ridge
Estates.
ISSUE STATEMENT:
This item asks the City Council to conduct a public hearing in accordance with Resolution No. 2001-44: A Resolution
of the City Council of the City of Diamond Bar Declaring Its Intention to Vacate a Portion of Hawkwood Road within
Lot 28 of Tract 47850 of the Crystal Ridge Estates in the City of Diamond Bar. After consideration of the evidence
and testimony heard at this hearing, this item then asks City Council to consider a resolution of vacation for this
Portion of Hawkwood Road. Action on this resolution must consider the testimony received at the public hearing and
must necessarily find that the right-of-way is unnecessary for the present and prospective public use.
RECOMMENDATION:
It is recommended that the City Council open the public hearing, receive public testimony, close the public hearing
and adopt Resolution No. 2001 -XX: A Resolution of the City Council of the City of Diamond Bar Vacating a Portion of
Hawkwood Road within Lot 28 of Tract 47850 of the Crystal Ridge Estates in the City of Diamond Bar:
FINANCIAL S'SUMMARY:
Approving the resolution to vacate has nominal but favorable impact on the budget of the City. By vacation of this
pornon of right-of-way, the financial risk of the City related to the liability for this street is reduced. Also, the street
operation and maintenance costs are reduced. Both these costs are reduced minimally though and in proportion to
the elimination of approximately 0.02 miles of the approximately 135 miles of public streets in the City:
BACKGROUNDIDISCUSSION:
This matter is before the City Council because of a request by JCC Homes to vacate a portion of Hawkwood Road
within Lot 28 of Tract 47850 of the private community of the Crystal Ridge Estates. This -request is made to facilitate
the installation of::a security gate for emergency services access at this entrance to the Crystal Ridge Estates.
As required by Section 65402 of the Government Code, no street shall be vacated until the Planning Commission has
reported on the ,proposed location, purpose and extent as to conformity with the General Plan of the City of Diamond
Bar. By Planning Commission Resolution No. 2001-21 attached hereto, adopted at its meeting of June 26,-2001, the
Planning Commission.reported'that the proposed vacation is found to be in conformance with the General Plan of the
City of Diamond Bar.
I
Paget
Hawkwood Road Vacation
August 21, 2001
As required by the Streets and Highways Code, rights-of-way established for other purposes shall not be abandoned
unless the governing body determines that the rights-of-way are not useful as a non -motorized transportation facility.
The Planning Commission considered this matter at the time it studied conformity with the General Plan of the City of
Diamond Bar. It found and In its said resolution recommended the City Council find that the proposed vacation is not
necessary for a non -motorized transportation facility.
As shown in Exhibit A and Exhibit B attached hereto, the portion of right-of-way to be vacated is all right-of-way for
Hawkwood Road within Lot 28 of said tract, excepting the west 55 feet. The installation of a security gate for
emergency services access will be at 55 feet east of the westerly boundary of Lot 28 of said tract. The area of the
portion of Hawkwood Road to be vacated is approximately 5,000 square feet. The existing right -of -way -width is 60
feet.
The vacation proceeding is undertaken in accordance with Streets and Highways Code of the State of Califomia. The
Code prescribes the procedure and requirements for vacating streets.
The City Clerk has given notice of the date, hour and place of the public hearing by publication for at least two (2)
successive weeks prior to the hearingin a weekly newspaper published and circulated in the City of Diamond Bar,
pursuant to Section 8322 (a) of the Streets and Highways Code of the State of California. The City Engineer was
authorized and directed to post notices of said vacation conspicuously along the line of said street to be vacated at
least two (2) weeks before the date of said hearingpursuant to Section
8323 of the Streets and Highways Code of
the State of California. Additionally, notices have been mailed to all properties within a 50 -foot radius of this portion
of Hawkwood Road. -
The public nearing is for the purpose of receiving testimony and hearing evidence offered by interested persons
regarding the declared intention of the City Council. If from all the evidence heard and submitted, the City Council
finds that the street as described in the resolution of :intention is unnecessary for the present or prospective public
use, the City Council may adopt a resolution of vacation.
The resolution of vacation may provide for the reservation and exception of easements as may be necessary for
sanitary sewers, storm drains, water lines, public utilities, etc. and may include other conditions as the City Council
finds necessary. Also, it may provide that the resolution not be recorded until the conditions have been satisfied. Only
upon recordation of the resolution of vacation by the City Clerk in the Office of the County Recorder is the vacation
complete.
As there are existing public utilities within the area proposed to be vacated, the owners and/or operators have been
advised of this request to vacate. Responses have been received from all, and no agencies have indicated that they
object to such vacation: All have indicated that if the existing right-of-way is vacated, they desire that the City retain
suitable public services easements for their existing respective facilities. Relocation of any existing facilities is not
desired, and therefore the resolution of vacation reserves and excepts an easement for public utilities and public
services purposes over the entirety of the vacated right-of-way and an easement for emergency vehicle access
purposes as shown in Exhibit B attached to the (resolution of vacation.
Page 3
Hawkwood Road Vacation
August 21, 2001
The matter of present circulation was considered. The street is required for emergency access purposes to the
properties of the Crystal Ridge Estates. All such properties are subject to the Covenants, Conditions and Restrictions
(C, C & R's) of the Crystal Ridge Home Owners Association (HOA). The resolution of vacation conditioned the
Crystal Ridge HOA to annex -alt right -of -war for Hawkwood Road within Lot 28 of Tract 47850 excepting the west 55
feet and modify its C, C & R's to designate all right-of-way for Hawkwood Road within Lot 28 of said tract excepting
the west 55 feet as a public utilities and public services easement and an emergency vehicle access easement.
The matter of future circulation was considered. The existing street system adequately serves the Crystal Ridge
Estates and the properties adjacent to the Crystal Ridge Estates. No extension or interconnection with this vacated
portion of Hawkwood Road appears to be required or desired. Therefore, it does not seem that the portion of
Hawkwood Road within Lot 28 of Tract 47850 to be vacated is necessary for the present or prospective public use
and consequently no reservation of any easement for future street purposes is included in the resolution of vacation,
Prepared by:
Kirk Phillips, Associate Engineer
John L. Ilasin Assistant Engineer
Attachments:
City Council Resolution
Planning Commission Resolution No. 2001-21
RESOLUTION NO. 2001 -XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, VACATING A
PORTION OF HAWKWOOD ROAD WITHIN LOT 28 OF TRACT 47850 OF THE CRYSTAL RIDGE ESTATES IN
THE CITY OF DIAMOND BAR.
A. RECITALS:
(i.) WHEREAS, Hawkwood Road has been dedicated to the City of Diamond Bar for public use, dedicated by
statement of the face of Tract Map 47850, recorded in Book 1225, Pages 89 through 99 inclusive, of maps in the
Office of the County Recorder of the County of Los Angeles, State of Calrfomia;
(ii) WHEREAS, on July 17, 2001, the City Council duly passed and adopted Resolution No. 2001.44
declaring its intention to vacate a portion of Hawkwood Road within Lot 28 of Tract 47850 in the City of Diamond Bar,
the general location and extent of which was shown therein;
(iii) WHEREAS, said Resolution fixed 7:00 p.m. on August 21, 2001, in the South Coast Air Quality
Management District Auditorium at 21865 E. Copley
hearing' all persons interested in the proposed vacation, ' .� 5 as the time and place for
Drive Diamond Bar California 9176
days from the date of the adoption of ad resolutionand the date of said hearing was not less than fifteen (15}
(iv.) WHEREAS, it is appropriate to consider the vacation of a portion of Hawkwood Road within Lot 28 of
Tract 47850, the location and extent of which is generally described in Exhibit A and shown as "Existing Public Right -
of -Way for Hawkwood Road to be Vacated" in Exhibit B attached hereto.
B. RESOLUTION:
NOW: THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, DOES
HEREBY RESOLVE:
Sectieri 1. That all the facts set forth in Part A Recitals of this resolution are true and correct.
Section 2. That the portion of Hawkwood Road to be vacated, generally described in Exhibit A and
shown as "Existing Public Right -of -Way for Hawkwood Road to be Vacated" in Exhibit B
attached hereto and made a part hereof, is unnecessary for the present or prospective
public use,
Section 3. That the portion of Hawkwood Road to be vacated, as herein above described, is not
required for a non -motorized transportation facility.'
Section' 4. That within the portion of Hawkwood Road to be vacated, there are existing public utilities
and other facilities which are required for public convenience and necessity and.the City
Council, from such vacation herein ordered, hereby reserves and excepts an easement for
-public utilities and public services purposes over the entirety of the vacated right-of-way.
Section 5 That emergency vehicle access is currently provided by the portion of Hawkwood Road to
be vacated. Therefore, the City Council, from such vacation herein ordered, hereby reserves
and excepts an easement for emergency vehicle access purposes as shown in Exhibit B
attached hereto.
Section 6. That the portion of Hawkwood Road herein above described is hereby ordered vacated,
upon satisfaction of the following condition:
The,Crystal Ridge Estates Home Owners Association shall annex as common area, as
common area is defined in that Document titled Declaration of Covenants, Conditions and
Restrictions (C, C,'& R's) of the Crystal Ridge Estates, the vacated portion of Hawkwood
Road and the 26 foot wide "emergency vehicle access easement" and shall amend the C, C,
& R's to designate such annexed property as "public utilities and public services" easement
and "emergency vehicle access" easement respectively, and provide therein a separate class
of standards for the construction, modification, repair, operation and maintenance of "public
utilities and public services" easement and "emergency vehicle access" easement including
requirements for vehicular clearance and access' pursuant to Section 10.207 of the Los
An9eles County Fire Code and the approval from the Los Angeles County Fire Department
and minimum requirements for gates to meet Regulation:5 of the Los Angeles County'
Prevention Manual; all as approved by the Deputy City Manager and City Engineer of the
Department of Community and Development Services. All such documents evidencing same
shall be recorded concurrently with the recording of this resolution
the County Recorder of the County of Los Angeles, State of California.vacation in the Office of
Section 7. That upon recordation of this resolution and the vacation of that portion of Hawkwood Road
described herein above to be vacated, all rights, title and interest in the improvements within
the area vacated shall be vested in the Crystal Ridge Estates Home Owners Association for
the benefit and use of all members of the Crystal Ridge Estates Horne Owners Association.
Section 8. That the City Clerk is directed, only upon satisfaction of the above condition, and concurrent
with the recordation of the documents annexing the vacated area and the documents
amending the Covenants, Conditions and Restrictions, to record;a certified copy of this
resolution of vacation in the Office of the County Recorder of the County of Los Angeles,
State of California:
I
-2-
LYNDA BURGESS, CITY CLERK
CITY OF DIAMOND BAR, CALIFORNIA
-3-
CITY COUNCIL 9 -
X989
TO: Honorable Mayor and Members of the City Council
VIA: Linda C. Lowry, City Manage )
Agenda
Meeting Date Sept. 4, 2001
AGENDA REPORT
TITLE: Approval of the Senior/Community Center preliminary design and authorize increase to
the contract between the City and Gonzalez Goodale Architects in the amount of
$167,000.
RECOMMENDATION:
It is recommended that the City Council accept a presentation regarding the preliminary design of the
Senior/Community Center; approve the design; authorize the creation of a computer-generated
animation model of the project; authorize the City Manager to increase the architect's contract in the
amount of $167,000; and appropriate the necessary funds from General Fund Reserves.
FINANCIAL IMPLICATION:
To date, the contract between the City and Gonzales Goodale Architects is valued at, $578,400
(includes $10,000 contingency). If the City Council approves the request for additional fees
($162,000) and authorizes the creation of the computer-generated animation model ($5,000), the
revised contract value would be $745,400.
BACKGROUND:
At its meeting of September 5, 2000, the City Council entered into an agreement ($482,000) with
Gonzalez Goodale Architects for site master planning and architectural design services related to the
development of a Senior/Community Center and library. On May 15, 2001 the City Council approved
amendment number 1 to the contract in the amount of $96,400. This amendment included the
addition of a landscape architect ($73,600), 'additional architectural fees for redesign work as a result
of the environmental assessment ($8,100) and conducting two (2) library workshops ($4,700). In
addition, a $10,000 contingency was authorized by the City Council.
Since May 2001, the architects and City staff have been working closely to complete the schematic
design for the facilities including the development of floor plans for both facilities and addressing the
issues of adjacencies for the various components of each facility. During a City Council study
session on August 21, 2001, the architects presented the preliminary design for the
Senior/Community Center. While the City Council conceptually approved the design, staff was
directed to place the preliminary design on the next City Council agenda for formal consideration and
approval.
DISCUSSION:
Preliminary Design Approval
If the City Council approves the preliminary design, the architects will move forward with the final
design of the Senior/Community Center. Once the final design is completed, the development of
construction documents will occur, followed by thereleaseof plans and specifications to interested
contractors, award of construction contract by the City. Council, and finally construction. At this time,
if is anticipated that the following milestones will be achieved:
Milestone Date
Award of Construction Contract. July 2002
Construction Starts August 2002
Construction Completed December 2002
It should be noted that this time line is tentative and subject to change. A detailed project schedule,
submitted by Gonzalez Goodale, is attached for Council review.
Computer Animation Expenditure ($5,000)
The project budget currently contains $18,000 to complete a model of the proposed facilities
(Sr./Community Center & Library). City staff is recommending that the City Council authorize the
creation of computer-generated animation of the facilities rather than the traditional model. The cost
of the animation is $23,000 and thereforerequires an additional appropriation of $5,000. The
animation will be much more flexible than the traditional model and can be disseminated into the
community through different mediums such as broadcast over the cable television system. Also, the
animation provides the ability to "visit" the interior of the buildings. The animation will be
approximately 60-90 seconds and will`include a fly over of the entire site, and two interior views.
Architects Fees
As mentioned above, the current contract with Gonzales Goodale Architects is valued at $578,400.
This amount includes the cost associated with the architectural' services but also includes the cost of
outside support services to complete the design process including services performed by cost
estimators, structural engineer, systems engineers, etc.
According to Gonzales Goodale Architects their original cost for services, as proposed through the
Request for Proposal process, was based on design services for an 18,400 square foot facility with a
construction budget, of approximately $3 million. Since the square footage of the Sr./Community
Center has increase by approximately 4,100 square feet and the construction cost estimate has
increased by, approximately $2 million, the architects have stated that they can not complete the
project without an increase in their contract.
Originally, Gonzales Goodale indicated that the resulting cost increase to their contract would-be
$177,000. However, after meeting with staff to discuss the fee increase, they are proposing that "in
the spirit of good faith" they reduce the fee increase to $162,000. A memo from Armando Gonzalez
is attached for City Council review.
Construction Costs based on Revised Design
Gonzalez Goodale has provided an opinion in the attached letter that the current construction budget
estimate of $225 per square foot is sufficient to construct the facility as proposed.
Attachments
1. August 28, 2001 letter from Gonzales Goodale
2. Revisedproject schedule
3. Additional work completed by Gonzales Goodale during schematic design phase
4. Professional Service Supplement- contract amendment in the amount of $162,000
5. Professional Service Supplement — development of the computer-generated animation ($5,000)
PREPARED BY:
_David A. Doyle, Deputy City Manager
AUG 28 2001'3s19PM GONZALEZ GOODALE 6265688026:
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August 28, 2001
Nr. David Doyle, Deputy City Manager
City of Diamond Bar
21825 East Copley Drive
Diamond Bar, California 91765-4177
Subject:
City of Diamond Bar
Community Center/Senior Center and library
Gonzalez j Goodale Project No. 00016
Dear Mr. Doyle:
Pursuant to our August 27"' meeting with you and Jim DeSteiano, the following
outlines the responses to the four items you requested:
1. An updated Project Schedule, dated August 28, 2001,for the remaining
Phase 3 Design Development and Phase 4 Construction Documents
through construction contract award is enclosed for your review.
2. The City has requested a cost fora photo animation of the in
project,
lieu Of the $18,000 contracted amount forthe overall three-dimensional
model.
DAVIG L Sao.— p,A
The additional cost for the animation is S5,000 for a total of $23,000.
The animation will include the exterior of the two buildings and tyro
interiors, one interior of the Community Center and one interior of the
Library.
JAMC9 J SM 41A
3. =Regarding the additional fees thatwe have requested; first, we propose
that the additional $18,000 for extending Schematic Design in order to
make the process' more inclusive, will be forfeited, See attachment
dated August 27"' for the outline of these extended services.
Furthermore, in the spirit of good faith. we also propose to reduce the
requested$177,000to$162,000. AProfessional Services Supplement
(PSS) dated August 28, 2001, is attached.
4. It is our opinion that the building project scope and design character
approved by the City Council on August 215 is within the building,
construction cost budget of $225.00 per square toot.
Sincerely;
�
Gonzalez j GoodaJo Architects
Armando L Gonzalez AIA
Principal
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6UG'28 2001'3:19PM
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PUG 28 2001 3:1913M GONZALEZ GOODALE 6265688026_. p.4'
9onz- Ilei L
City of Diamond Bar August 27, 2001
Community/Senior Center and Library
Additional work completed during the Schematic Design Phase.
July 17 ' 2001 Diamond Bar City Couneli Meeting
1 Reviewed alternate seating layouts for increased space efficiency
2. Developed Professional t=ees breakdown outOning existing fee structure
3. Developedlarticulated a water feature at the front of the Community/Senior Center
4. Studied alternative sizing for banquet room to keep originai task force sf.
~i. Client Team Meeting on 7/23/01 to prepare for next City Council study session on 7/31/01
{0LG,tSC,8T}
6. Studied and revised design, including adding additional clerestory glazing, and increased stone
use to increase contrast in building elements.
7. Revised renderings for the Community/Senior Center and developednew visuals for Library, each
rendering had warm and cool materials pallet options.
July 31,2001 City Council Study Session Meeting
1. Preparation for meetings with individual Council Members to reaffirm and discuss the aroject
process to date.Including discussions of environmental qualities.
2. Meeting on 8/08/01 with Mayor Pro Tem Herrera and Council Member Chang.
3. Meeting an 803J01 with Council MemberAnsari
4. Revised Community/Senior Center design to take into account comments from the interviewed
Council Members. Revising plans, roof plans, elevations, and developing 3 new renderings of the
Community/Senior Center to reflect the new distinctive/dramatic design.
August 21, 2001 City ConnCli Study Session Meeting
1. Received Schematic Design approval
2• Preparation of fifes for press release.
3. Additional meetings (tbd) with Citystaff to discuss PSS 4 (Professional Services Supplement) for
increased scope and quality of the Community/Senior Center building from 16,400 sf. to 22,500
sf, per original Owner/ArchitectAgreement.
" AUG 28 2001-3:1SPM ;ONZALEZ GOODALE S265688026- P. 6.
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SUBMITTED BY: AUTHORIZATION IS GIVEN or
NOTIFICATION IS ACKNOWLEDGED By:
Zastdal.
Gat > z AIA,1 ipAi,
(Printed name And title)
(Dole) s7i Sn" 2S I (Ppwed name and Wale)
AIA DOCUMENT G604 - PROFESSIONAL SERVICES SUPPLEMENT - ALA - COPYRIGHT 1993 - THE AMERICAN INSTITUTE OF ARCHITECTS1?3
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Eltcftnic Fames 6604 -1993
User Document: PSS4.DOC -- 8128/2001. AIA License Number 106144, which expires on 1017/2001 — Page #2
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Professional Services Supplement
AIA Document G604 - Electronic Format
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DOCUMENT D401:
In accordance with the AGREEMENT dated;eier'2Q
BETWEEN:
Cit�'t3i�Dlattr�u'
21&23 East PCWJey Dfiim
Pat onAE 1L Ca� 91'776J-4177 '
and
GonzalezjGoodale Architects
133 West Gwen Street; Suite 240
P115040 4, California 91 JQ3
for the Project:
(Insert Project name and address as 11 appears m he Agreement.)
COMMunity CentWSeMor Center i� Iaibrary
(Gonzalczf Goodale Project No. 00016)
[' X] authorization is (requested) (giyr tt) [ X] to proceed with Additional Services
(strike one) ] to proceed with revised scope of Basic Services
[ ] to incur Reimbursable Expenses
OR
[ ] notification is made [ ] of the need to proceed with Contingent
Additional services
[ ] of the need for other services
AS FOLLOWS:
11l:aert A Additional ServicesJor an anitaeaiton ofthe l eco ttte str�rI:fe tsli bi ted: tri,
itltxior of irie Gttrnmtlnit Geta arid �Iliar of Irl 131tirlf5tisiil IIfi ate
Agreement, eta coat of $'ta,(100; {plus ae�6 6 W rtwtibW.,start I
The following adjustments shall be iniade to compensation and time.
Compensation:
(insert provisions in accordance Hath the (Agreement, or as otherwise agmedby the por*s./
LurAp Sum Fee of Five Thousand -Dollars {S5,0
Time;
(irteerf pro"usians covering time ojcommencement and completion of authorized services as applicable.)
N1A
AIA DOCUMENT 0604 - PROFESSIONAL SERVICES SUPPLEMENT - AIA - COPYRIGHT 1993 - THE AMERICAN INSTITUTE OF ARCHITECT$, 1735
NEW YORK AVENUE N W , WASHINGTON D.C. 20006-5292. WARNING; Unlicensed photocopying violaws U.S. copvtigbt haws and is subject to'legd
p1m ution This docaimem was electronically produced with permission of the AIA and can be reproduced without violation until the date of expiration as noted
belowElectronic Format G604-1993
User Document: PSS5. DOC -- W012001. AIA License Number 106144, which expires on 107!2001 --Page #1
Agenda
Meeting Date sept. 4, 2 oo o 1
CITY COUNCIL ,r��Rh AGENDA REPORT
�Sq
TO: Honorable Mayor and Members of the City Council
FROM: Linda C. Lowry, City Manager U 1U
TITLE: Resolution of the City Council of the City of Diamond Bar to Acquire, Operate
and/or Establish a Public Utility, pursuant to Public UtilitiesCode_ Section 10001,
et seq., and the Constitution of the StateofCalifornia, Article 11, Section 9.
RECOMMENDATION: Adopt the resolution.
ISSUE STATEMENT: Given the information that the State may revoke the ability of a municipality to
form a utility, shall the City of Diamond Bar approve a resolution that will legislatively establish the
City's legal authority to purchase and sell electricity and engage in other public works related to the
delivery of utility services.
FINANCIAL SUMMARY: There is no immediate financial impact. However, the opportunity to
purchase and sell electricity to Diamond Bar users could' provide a new revenue stream of yet
undetermined value.
DISCUSSION: Cities without utilities have taken the precaution in recent months to enact resolutions
establishing a city utility. California's recent year of electricity shortages and price increases has
drawn new attention to the unique ability of municipalities to enter the utility business and enjoy
certain benefits (not the least of which is being non-profit). It is feared that this ability may soon be
legislatively removed by the State. By enacting the attached resolution, and creating a Diamond Bar
City Utility, the City would be in a more likely position to take advantage of any future public benefit
that could be derived from purchasing electricity for the businesses and residents of the City.
The final outcome of California Edison's debt settlement, the impact on ratepayers, and the eventual
open market rate for electricity is not known. However, if it happens that the City of Diamond Bar
could procure and provide electricity cheaper than Edison, the City Council could, having passed this
resolution, determine at a later time that it would serve the public interest to take additional steps
toward engaging in electrical (or other utility) business.
Attachment: Resolution
RESOLUTION NO. 2001-
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF DIAMOND BAR
TO ACQUIRE, OPERATE AND/OR ESTABLISH A PUBLIC UTILITY,
PURSUANT TO PUBLIC UTILITIES CODE
SECTION 10001, ET SEQ., AND THE CONSTITUTION OF
THE STATE OF CALIFORNIA, ARTICLE41, SECTION 9.
WHEREAS, the City of Diamond Bar (the "City"), a municipal corporation, is
authorized pursuant to Government Code § 39732, Public Utilities Code §§ 330, and §
10001, et seq., and Article 11, Section 9(a) of the California Constitution to establish,
purchase and operate public works to furnish its inhabitants' with light, water, power,
heat, transportation, or means of communication; and
WHEREAS, the City desires to ensure that its citizens and businesses are
provided with utilities' that meet the current and future needs of the community, that
utilize advanced technology, that provide utility services at rates and, charges that are fair
and reasonable, that provide high quality, customer services, that provide alternatives to
existing providers of utility services and that protect the health, safety, and welfare of its
citizens; and
WHEREAS, the City desires to potentially own and operate municipally -owned
natural gas, electric, cable television, telephone and telecommunications utility systems
where appropriate, and
WHEREAS, the City is concerned about the current status of deregulation of
communications systems and electric and natural gas utilities in the State of California;
and
WHEREAS, as a result of .deregulation of the communications and electric and
natural gas utility industries in California, the City has identified numerous potential
benefits that would derive from providing a municipally -owned utility, including but not
limited to insuring the availability of utility services at all times, additional revenues for
community improvements, the ability to offer competitive utility rates to citizens and
businesses; and
WHEREAS, the City Council has found and determined that the creation of a
municipally -owned utility will significantly enhance the quality of life and provide
significant benefits to the citizens and businesses of the City.
THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
DOES RESOLVE, DETERMINE, FIND, AND ORDER AS FOLLOWS:
SECTION 1. The City of Diamond Bar does hereby establish a municipally -
owned electric, natural gas; telephone, and telecommunications utility in the City of
Diamond Bar.
SECTION 2. The City Manager or his/her designee is hereby authorized to take
all necessary steps to assist the Council in gathering information and taking steps towards
operation and commencement of the operation of a municipally -owned utility (the
"Municipal Utility") with powers to provide various utility services, including, without
limitation, electric, natural gas, cable television, telephone and telecommunications, to be
determined from time to time by the City Council, to the residents and businesses of the
City and to extraterritorial customers in accordance with applicable law.
SECTION 3. The City Clerk shall certify to the adoption of the Resolution which
shall be in full force and effect immediately upon adoption.
PASSED, APPROVED AND ADOPTED THIS day of
, 2001.
Robert 8% 'H ff, Mayor
I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify
that the foregoing Resolution was passed, approved and adopted at a regular meeting of
the City Council of the City of Diamond Bar held on day of ,
2001, by the following Roll Call vote:
AYES: COUNCIL MEM13ERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS: