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08/07/2001
i Tuesday, August 7, 2001 ` 6:30 p.m: —Regular Meeting.: South Coast Air Quality Management District Main Auditorium 21865 East Copley Drive Diamond Bar, CA 91765 Mayor Bob Huff Mayor Pro Tem Carol Herrera Council Member Eileen Ansari Council Member Wen Chang Council Member Debby O'Connor City Manager Linda C. Lowry City Attorney Michael Jenkins City Clerk Lynda Burgess Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 860-2489 during regular business hours: In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at City public meeting, mustinform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Have online access? City Council Agendas are now available on the City of Diamond -b site at www.CityofDiamond B• Please refrain from smoking, eating or drinking in the Council Chambers. The City ofDiamond Bar uses recycled paper and encourages you to do the same. - Next Resolution No. 2001-46 Next Ordinance No. 02(2001) 1. CLOSED SESSION: None 2. CALL TO ORDER: 6`30 p.m., August 7, 2001 PLEDGE OF ALLEGIANCE: Mayor INVOCATION: Reverend Mike Schuenemeyer, D.B. Congregational Church ROLL CALL: Council Members Ansari, Chang, O'Connor, Mayor Pro Tem Herrera, Mayor Huff APPROVAL OF AGENDA: Mayon 3A. SPECIAL PRESENTATIONS, 'CERTIFICATES, PROCLAMATIONS: 3.A.1, Presentation of $50,000 check by Assemblyman Bob Pacheco to the T.H. Pendergast California Parole Museum. 3.A.2 Presentation of Certificates of Recognition to Dr. Julius Kpaduwa, Dr. Stella Kpaduwa, Joan Syron and Sue Schuster for the medical care they donate to the people of Mbano, Nigeria: 3.A.3 Presentation of Certificate of Recognition to Ziyad Jabaji for his participation in the United States National Chemistry Olympiad. 3.A.4 Presentation by Walnut/DiamondBar Sheriff Department regarding Quarterly Statistics. 36. CITY MANAGER REPORTS AND RECOMMENDATIONS: 4. 4.a PUBLIC COMMENTS: "Public Comments" is the time reserved -on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. ` Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please' complete a Speaker's Card and give it to the City Clerk (completion' of this form is voluntary). There is a five minute maximum time limit when addressing the City Council. AUGUST 7,2001 PAGE`2 4.b RESPONSE TO PUBLIC:COMMENT: Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place: 5. SCHEDULE OF FUTURE EVENTS: 5.1 CONCERT IN THE PARK — August 8, 2001 — 6:30 - 8:00 p.m.,, STEVE COPELAND & RAGING SUN (West Coast Contemporary Blues) - Sycamore Canyon Park, 22930 Golden Spgs. Dr. 5.2 DIAMOND BAR CELEBRATES "NATIONAL NIGHT OUT'— August 8, 2001. 5.3 TRAFFIC AND TRANSPORTATION COMMISSION —August 9, 2001 — 7:00 p.m., AQMD Hearing Board Room, 21865 E. Copley Dr. 5.4 PLANNING COMMISSION August 14, 2001 — 7:00 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.5 CONCERT IN THE PARK — August 15, 2001- 6:30 8:00 p.m., INSTANT REPLAY (Classic 50's & 60's) — Sycamore Canyon Park, 22930 Golden Spgs. Dr. 5.6 COMMUNITY COORDINATING COMMITTEE August 20, 2001 - 7:00 p.m., Room CC -2,21865 E. Copley Dr. 5.7 CITY COUNCIL MEETING — August 21, 2001 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.8 _ CONCERT IN THE PARK (LAST OF THE SUMMER SERIES) - August 22, 2001 — 6:30 — 8:00 p.m. - WESTWIND REVIEW (Summer Luau) — Sycarnore Canyon Park, 22930 Golden Spgs. Dr. "Tremor" the Quakes Mascot, will be there from 6:00 — 7:00 p.m. 5.9 DIAMOND BAR NIGHT AT THE QUAKES August 25, 2001 - Meet at City Hall at 5:00 p.m., 21825 E. Copley Dr. 6. CONSENT CALENDAR: 6.1 APPROVAL OF MINUTES Study Session of July 17, 2001 - Approve as submitted. Requested by: City Clerk 6.2 PARKS AND RECREATION COMMISSION MINUTES: 6.2.1 Regular Meeting of June 28, 2001 Receive and File. 6.2.2 Special Meeting of July 16,2001 - Receive and File. AUGUST 7, 2001 PAGE 3 CORRECTED PAGE Requested by: Community Services Division 6.3 PLANNING COMMISSION MINUTES Regular meeting of June 26, 2001 - Receive and file. Requested by: Planning Division 6.4 VOUCHER REGISTER — Approve Voucher Register dated August 8, 2001 in the amount of $935,174.75. Requested by: Finance Division 6.5 TREASURER'S STATEMENT — Submitted for the City Council's review and approval is the Treasurer's Statement for the month of June, 2001. Recommended Action: It is, recommended that the City Council review and approve the Treasurer's Statement for June!, 2001. Requested by: Finance Division 6.6 ADOPT RESOLUTION NO. 2001 -XX: A RESOLUTION OF THE CITY OF DIAMOND BAR ESTABLISHING THE DAY AND TIME OF CITY COUNCIL MEETINGS AND RESCINDING RESOLUTION NO. 89-413 Recommended Action: It is recommended that the City Council adopt Resolution No. 2001 -XX effective August 21 2001. Requested by: City Clerk 6.7 (a) AWARD A CONSTRUCTION CONTRACT FOR GOLDEN SPRINGS DRIVE STREET IMPROVEMENTS FROM TORITO LANE TO TEMPLE' AVENUE TO MOBASSALY ENGINEERING, INC. 1N THE AMOUNT OF $828,140; ALLOCATE $401,252 FROM THE UNAPPROPRIATED PROP C FUND BALANCE FOR THE CAPITAL IMPROVEMENT PROJECT FUND; AND AUTHORIZE A CONTINGENCY AMOUNT OF $60,000 FOR PROJECT CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF $888,140. Recommended Action; It is recommended that the City Council award the contract to Mobassaly Engineering, Inc.; allocate funds from Prop C and authorize $60,000 for change orders, for a total authorization of $888,140. Requested by: Public Works Division (b) AWARD OF CONTRACT FOR INSPECTION SERVICES FOR THE GOLDEN SPRINGS DRIVE IMPROVEMENTS FROM TORITO LANE TO TEMPLE AVENUE PROJECT TO DEWAN, LUNDIN & ASSOCIATES AND AUGUST 7, 2001 PAGE 4 CORRECTED PAGE AUTHORIZE A CONTINGENCY AMOUNT OF $3,000 FOR PROJECT CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION OF $33,812. Recommended Action: It is recommended that the City Council award the contract to Dewan, Lundin & Associates for a total of $33,812. 6.8 EXTENSION OF CONTRACT FOR MINUTE SECRETARY -SERVICES FOR CITY COUNCIL, PLANNING COMMISSION, PARKS & RECREATION COMMISSION, TRAFFIC & TRANSPORTATION COMMISSION, INDUSTRY EAST DEVELOPMENT ADVISORY COMMITTEE, LANTERMAN MONITORING COMMITTEE, TRPS HERMANOS CONSERVATION AUTHORITY, DIAMOND BAR COMMUNITY FOUNDATION AND WILDLIFE CORRIDOR CONSERVATION AUTHORITY IN THE AMOUNT OF $18,200 FOR THE PERIOD JULY 1, 2001 THROUGH JUNE 30,2002 WITH A ONE- YEAR RENEWAL OPTION FOR THE CITY. Recommended Action: It is recommended that the City Council authorize the City Manager to extend the agreement with Carol A. Dennis for Minute Secretary services in the amount of $18,200 for the; period July 1, 2001' through June 30, 2002, with a one-year renewal option for the City. Requested by: City Clerk 6.9 APPROVE A THREE-YEAR CONSULTING SERVICES AGREEMENT WITH HULS ENVIRONMENTAL MANAGEMENT FOR INTEGRATED ENVIRONMENTAL SERVICES IN THE AMOUNT OF $145,720 FOR THE FIRST YEAR WORK PROGRAM .AND DIRECT STAFF TO DEVELOP SPECIFIC WORK PROGRAM/BUDGET FOR SUBSEQUENT YEARS. Recommended Action: It is recommended that the City Council authorize the Mayor to execute the three-year contract. Requested by: Public Works Division 6.10 - ACCEPT THE WORK PERFORMED BY L.A. SIGNAL, INC. FOR THE GRAND AVENUE/GOLDEN SPRINGS DRIVE TRAFFIC SIGNAL MODIFICATION PROJECT; AUTHORIZE AN ADDITIONAL CONTINGENCY AMOUNT OF $1,934.25, FOR A TOTAL CONTRACT AMOUNT OF $48,824.25 AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION AND RELEASE ANY RETENTION AMOUNT 35 DAYS AFTER THE RECORDATION DATE. Recommended Action It is recommended that the City Council authorize staff to file the Notice of Completion for the Grand Ave./Golden Spgs. Dr. Traffic Signal Modification Project. Requested by: Public Works Division AUGUST 7, 2001 PAGE 5 CORRECTED PAGE 6.11 (a) AWARD OF CONTRACT TO GREEN GIANT LANDSCAPE FOR CONSTRUCTION OF DRAINAGE AND IRRIGATION IMPROVEMENTS AT PETERSON PARK IN THE AMOUNT OF $205,607 PLUS A CONTINGENCY AMOUNT OF $20,560, FOR A TOTAL AUTHORIZATION OF $226,167. Recommended Action: It is recommended that the City Council award the contract to Green Giant Landscape in the total amount of $226,167. (b) AWARD OF CONTRACT TO DMC DESIGN GROUP FOR CONSTRUCTION MANAGEMENT AND INSPECTION`SERVICE`FOR THE PETERSON PARK DRAINAGE AND IRRIGATION IMPROVEMENTS PROJECT IN THE AMOUNT OF $14,100. Recommended Action: It is recommended that the City Council award the contract to DMC Design Group in the amount of $14,100. (c) AWARD OF CONTRACT TO D & J ENGINEERING FOR PLAN CHECK SERVICES FOR THE PETERSON PARK DRAINAGE AND IRRIGATION IMPROVEMENTS PROJECT IN THE AMOUNT OF $1,120. Recommended Action: It �is recommended that the City Council award the contract to D & J Engineering in the amount of $1,120. Requested by: Community Services Division 6.12 AWARD OF CONTRACT TO SOUTHLAND SPORTS OFFICIALS IN AN AMOUNT NOT TO EXCEED $30,000 FOR ADULT SOFTBALL AND BASKETBALL OFFICIATING SERVICES DURING THE 2001-02 FISCAL YEAR IN AN AMOUNT NOT TO EXCEED $30,000. Recommended Action: It is recommended that the. City Council award the contract to the Southland 'Sports Official Assn. in the amount of $30,000. Requested by: Community Services Division 6.13 (a) AWARD OF CONTRACT TO MEGA WAY ENTERPRISES FOR THE CONSTRUCTION OF GOLDEN SPRINGS DRIVE/SUNSET CROSSING ROAD LANDSCAPE IMPROVEMENTS IN THE AMOUNT OF $186,209.15 PLUS A CONTINGENCY OF $18,620.85, FOR A TOTAL AUTHORIZATION OF $204,830. Recommended Action: It is recommended that the City Council award the contract to Mega Way Enterprises in the amount of $204,830.00. (b) AWARD OF CONTRACT TO D & J ENGINEERING FOR PLAN CHECK AND INSPECTION SERVICES FOR THE GOLDEN SPRINGS DRIVE/SUNSET CROSSING ROAD LANDSCAPE IMPROVEMENTS CONSTRUCTION PROJECT IN THE AMOUNT OF $7,135 PLUS A AUGUST 7, 2001 PAGE 6 CONTINGENCY AMOUNT OF $715, FOR A TOTAL AUTHORIZATION OF $7,850. Recommended Action: It is recommended that the City Council award a the contract to D & J Engineering in the amount of $7,850. Requested by: Community Services Division 7. PUBLIC HEARINGS: 7:00 p.m., or as soon thereafter as matters may be heard. 7.1 PUBLIC HEARING — CONSIDERATION OF RECOMMENDATION BY LAW ENFORCEMENT BLOCK GRANT (LLEBG) ADVISORY BOARD FOR - EXPENDITURE OF GRANT FUNDS 1N THE AMOUNT OF $61,940 (INCLUSIVE OF THE REQUIRED 10% MATCHING AMOUNT OF $6,194 FROM THE CITY OF DIAMOND BAR) FOR FY 2001-02. Recommended Action: LLEBG Advisory Board recommends that the City Council open the public hearing, receive testimony and approve the recommended use of funds as requested by the Walnut/Diamond Bar Sheriff's Station. Requested by: City Manager 8. OLD BUSINESS: 8.1 CONSIDER ADOPTION OF RESOLUTION 93-66C AMENDING THE POLICIES, PROCEDURES AND REGULATIONS FOR THE USE OF FACILITIES OPERATED BY THE CITY OF DIAMOND BAR, INCLUDING .THE USE OF TENNIS COURTS LOCATED IN PUBLIC PARKS FOR PROFESSIONALTENNIS INSTRUCTION Recommended Action: It is recommended by the Parks & Recreation Commission that the City Council adopt Resolution No. 93-66C amending the policies,, procedures and regulations for the use of facilities operated by the City, including the use of tennis courts located in public parks for professional tennis instruction. Requested by: Community Services Division 8.2 ADOPT RESOLUTION NO 2001 -XX: ESTABLISHING ALTERNATE VEHICLE ROUTES TO CHAPARRAL MIDDLE SCHOOL AND INSTALLING TRAFFIC CONTROL SIGNS AS APPROPRIATE; ANTICIPATE THE USE OF GAS TAX FUND IN THE AMOUNT OF $83,00 AND REQUEST WALNUT VALLEY UNIFIED SCHOOL DISTRICT TO RE -CONFIGURE THE CHAPARRAL MIDDLE SCHOOL PARKING LOT TO INCREASE AND MAXIMIZE ON-SITE PICK-UP/DROP-OFF ZONE. AUGUST 7, 2001 PAGE 7 Recommended Action: It is recommended by -the Traffic and Transportation Commission and staff that the City Council (A) Adopt Resolution No. 2001- XX entitled: A Resolution of the City Council of the City of Diamond Bar to establish Alternate Vehicle Routes to Chaparral Middle School; Install all -way stop signs at the intersection of Mountain Laurel Way/Spruce Tree Drive; Install "Do Not Block Intersection" signs at Spruce Tree Drive and Mountain Laurel Way; Install "No;Right Turn, 7:00 A.M. to 9:00 A.M. and 1:00 P.M. to 4:00 P.M., School Days Only" signs on northbound Spruce Tree Drive at Aspen Knoll Drive and on southbound Spruce Tree Drive at Ironbark Drive; Install three "No=U-turn, 7:00 A.M. to _9:00 A.M. and 1:00 P.M. to.4:00 P.M., School Days Only signs on Spruce Tree Drive from the intersection of Ironbark Drive to Aspen Knoll Drive, and to Modify the Existing "No U-turn, 7:00 A.M. to 9:00 A.M. and 1:00 P.M. to 4:00 P.M., Monday -Friday" Signs on Ironbark Drive near Chaparral Middle School to "No -U-turn, 7:00 A.M. to 9:00 A.M. and 1:00 P.M. to 4:00 P.M. School Days Only"; (B) anticipate the use of Gas Tax Funds in the amount of $83,000 for the left -turn traffic signals at Mountain Laurel Way/Diamond Bar Boulevard; and (C) request Walnut Valley Unified School District to reconfigure the Chaparral Middle School parking lot to increase and maximize on-site pick-up/drop-off zone. Requested by: Public Works Division 9. NEW BUSINESS: None 10. COUNCIL SUB -COMMITTEE REPORTS/COMMENTS: Items raised by individual Council Members are for Council discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. 11. ADJOURNMENT: m S!� � CITY OF DIAMOND BAR "QUICK CAP" MINUTES AUGUST 7, 2001 1. CLOSED SESSION: None 2. CALL TO ORDER: Mayor Pro Tem Herrera called the meeting to order at 6:35 p.m. in the Auditorium of The Government Center, 21865 E. Copley Dr., Diamond Bar, CA. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by CM/Lowry. INVOCATION: The Invocation was given by Reverend Mike Schuenemeyer, D.B. Congregational Church ROLL CALL: Council Members Ansari, Chang, O'Connor, Mayor Pro Tem Herrera. Mayor Huff was excused. Also present were: Linda Lowry, City Manager; Mike Jenkins, City Attorney, James DeStefano, Deputy City Manager; David Liu, Director of Public Works; Bob Rose, Community Services Director; Linda Magnuson, Finance Director, Mike Nelson, Communications & MarketingDirector and Lynda Burgess, City Clerk. APPROVAL OF AGENDA: No changes. 3A. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.A.1 Presentation of $50,000 check by Assemblyman Bob Pacheco to the T.H. Pendergast California Parole Museum. 3.A.2 Presented Certificates of Recognition to Dr. Julius Kpaduwa, Dr. Stella Kpaduwa, Joan Byron and Sue Schuster for the medical care they donate to the people of Mbano, Nigeria. 3.A.3 Presented Certificate of Recognition to Ziyad Jabaji for his participation in the United States National Chemistry Olympiad. 3.A.4 Presentation by Walnut/Diamond Bar Sheriff Department regarding Quarterly Statistics, Deputy Diane Dodd, Team Leader. 3B. CITY MANAGER REPORTS AND RECOMMENDATIONS: No report 4. 4.a PUBLIC COMMENTS: Martha Bruske re City Council Goals and Objectives - objected to the goal of acquiring the D.B. Golf Course from the County. Asked about the recent neighborhood survey conducted by the Sheriff Dept. Clyde Hennessee re Items 6.4, 6.6, 6.12. 4.b RESPONSE TO PUBLIC COMMENT: AUGUST 7, 2001 PAGE 2' Sgt. Bill Flannery responded to the question regarding the survey conducted by the Sheriff Dept. and explained that this was the first phase. Survey results will be published in the September issue of the D.B. Community News. Other areas will be surveyed with the results of the first survey are completed, in approximately a month. 5. SCHEDULE OF FUTURE EVENTS: 5.1 CONCERT IN THE PARK - August 8, 2001 — 6:30 — 8:00 p.m., STEVE COPELAND & RAGING SUN (West Coast Contemporary Blues) — Sycamore Canyon Park, 22930 Golden Spgs. Dr. 5.2 DIAMOND BAR CELEBRATES "NATIONAL NIGHT OUT'- August 8, 2001. 5.3 TRAFFIC AND TRANSPORTATION COMMISSION -August 9, 2001 — 7:00 p.m., The Government Center Hearing Board Room, 21865 E. Copley Dr. 5.4 PLANNING COMMISSION — August 14, 2001 - 7:00 pm., The Government Center Auditorium, 21865 E. Copley Dr. 5.5 CONCERT IN THE PARK — August 15, 2001 - 6:30 - 8:00 p.m., INSTANT REPLAY (Classic 50's & 60's) - Sycamore Canyon Park, 22930 Golden Spgs. Dr. 5.6 COMMUNITY COORDINATING COMMITTEE — August ,20, 2001 7:00 p.m., Room CC -2 of The Government Center, 21865 E. Copley Dr. 5.7 CITY COUNCIL MEETING - August 21, 2001 — 6:30 p.m., The Government Center, 21865 E. Copley Dr. 5.8 CONCERT IN THE PARK (LAST OF THE SUMMER SERIES) — August 22, 2001 — 6:30 — 8:00 p.m. - WESTWIND REVIEW (Summer Luau) Sycamore Canyon Park, 22930 Golden Spgs. Dr. "Tremor' the Quakes Mascot, will be there from 6:00 — 7:00 p.m. 5.9 DIAMOND BAR NIGHT AT THE QUAKES August 25, 2001 — Meet at City Hall at 5:00 p.m., 21825 E. Copley Dr. 6. CONSENT CALENDAR: Moved by C/Ansari, seconded by C/Chang to approve the Consent Calendar, with the exception of Items 6.4 and 6.9. Motion carried 4-0-1 by the following Roll call vote: (M/Huff absent). 6.1 APPROVED MINUTES - Study Session of July 17, 2001 - As submitted. 6.2 RECEIVED AND FILED PARKS AND RECREATION COMMISSION MINUTES: 6.2.1 Regular Meeting of June 28, 2001. AUGUST 7, 2001 PAGE 3 6.2.2 Special Meeting of July 16, 2001. 6.3 RECEIVED AND FILED PLANNING COMMISSION MINUTES — Regular meeting of June 26, 2001. 6.5 REVIEWED AND APPROVED TREASURER'S STATEMENT — for June, 2001. 6.6 ADOPTED RESOLUTION NO. 2001-46: A RESOLUTION OF THE CITY OF DIAMOND BAR ESTABLISHING THE DAY AND TIME OF CITY COUNCIL MEETINGS AND RESCINDING RESOLUTION NO. 89-413. 6,7 (a) AWARDED A CONSTRUCTION CONTRACT FOR GOLDEN SPRINGS DRIVE STREET IMPROVEMENTS FROM TORITO LANE TO TEMPLE AVENUE TO MOBASSALY ENGINEERING, INC. IN THE AMOUNT OF $828,140; ALLOCATE $401,252 FROM THE UNAPPROPRIATED PROP C FUND BALANCE FOR THE CAPITAL IMPROVEMENT PROJECT FUND; AND AUTHORIZE A CONTINGENCY AMOUNT OF $60,000 FOR PROJECT CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF $888,140. (b) AWARDED CONTRACT FOR INSPECTION SERVICES FOR THE GOLDEN SPRINGS DRIVE IMPROVEMENTS FROM TORITO LANE TO TEMPLE AVENUE PROJECT TO DEWAN, LUNDIN & ASSOCIATES.AND AUTHORIZE A CONTINGENCY AMOUNT OF $3,000 FOR PROJECT CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION OF $33,812. 6.8 EXTENDED CONTRACT WITH CAROL A. DENNIS FOR MINUTE SECRETARY SERVICES FOR CITY COUNCIL, PLANNING COMMISSION, PARKS & RECREATION COMMISSION, TRAFFIC & TRANSPORTATION COMMISSION, INDUSTRY EAST DEVELOPMENT ADVISORY COMMITTEE, LANTERMAN MONITORING COMMITTEE, TRES HERMANOS CONSERVATION AUTHORITY, DIAMOND BAR COMMUNITY FOUNDATION AND WILDLIFE CORRIDOR CONSERVATION AUTHORITY IN THE AMOUNT OF $18,200 FOR THE PERIOD JULY 1, 2001 THROUGH JUNE 30, 2002 WITH A ONE-YEAR RENEWAL OPTION FOR THE CITY. 6.9 ACCEPTED THE WORK PERFORMED BY L.A. SIGNAL, INC. FOR THE GRAND AVENUE/GOLDEN SPRINGS DRIVE TRAFFIC SIGNAL MODIFICATION PROJECT; AUTHORIZED AN ADDITIONAL CONTINGENCY AMOUNT OF $1,934.25 FOR A TOTAL CONTRACT AMOUNT OF $48,824.25 AND AUTHORIZED THE CITY CLERK TO FILE THE NOTICE OF COMPLETION AND RELEASE ANY RETENTION AMOUNT 35 DAYS AFTER THE RECORDATION DATE. 6.11 (a) AWARDED CONTRACT TO GREEN GIANT LANDSCAPE FOR AUGUST 7, 2001 PAGE 4 CONSTRUCTION OF DRAINAGE AND IRRIGATION IMPROVEMENTS AT PETERSON PARK IN THE AMOUNT OF $205,607 PLUS A CONTINGENCY AMOUNT OF $20,560, FOR A TOTAL AUTHORIZATION OF $226,167. (b) AWARDED CONTRACT TO DMC DESIGN GROUP FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR THE PETERSON PARK DRAINAGE AND IRRIGATION IMPROVEMENTS PROJECT IN THE AMOUNT OF $14,140. (c) AWARDED CONTRACT TO D & J ENGINEERING FOR PLAN CHECK SERVICES FOR THE PETERSON PARK DRAINAGE AND IRRIGATION IMPROVEMENTS PROJECT IN THE AMOUNT OF $1,120. 6.12 'AWARDED CONTRACT TO SOUTHLAND SPORTS OFFICIALS IN AN AMOUNT NOT TO EXCEED $30,000 FOR ADULT SOFTBALL AND BASKETBALL OFFICIATING SERVICESDURING THE 2001-02 FISCAL YEAR. 6.13 (a) AWARDED CONTRACT TO MEGA WAY ENTERPRISES FOR THE CONSTRUCTION OF GOLDEN SPRINGS DRIVE/SUNSET CROSSING ROAD LANDSCAPE IMPROVEMENTS IN THE AMOUNT OF $186,209.15 PLUS A CONTINGENCY OF $18,620.85, FOR A TOTAL AUTHORIZATION OF $204,830. (b) AWARDED CONTRACT TO D & J' ENGINEERING FOR PLAN CHECK AND INSPECTION 'SERVICES FOR THE GOLDEN SPRINGS DRIVE/SUNSET CROSSING ROAD LANDSCAPE IMPROVEMENTS CONSTRUCTION PROJECT IN THE AMOUNT OF $7,135 PLUS A CONTINGENCY AMOUNT OF $715, FOR A TOTAL AUTHORIZATION OF $7,850. MATTERS WITHDRAWN FROM CONSENT CALENDAR: 6.4 VOUCHER REGISTER — dated August 8, 2001 in the amount of $935;174.75. C/Ansari requested staff reports on the services provided for the Tres Hermanos project by the City's consultant, Gary Neely. ` She requested that future contracts for these services be sent out for receipt of bids. She further suggested that there is a potential conflict of interest relating to this contract. Moved by C/Ansari, seconded by C/O'Connor to approve the Voucher Register (C/Ansari voted against approval of P.O. 10878 in the amount of $5,800). Motion carried 4-0-1 by the following Roll Call vote (M/Huff was absent). t I ra AUGUST 7, 2001 PAGE 5 6.10 APPROVE ATHREE-YEAR CONSULTING SERVICES AGREEMENT WITH HULS ENVIRONMENTAL MANAGEMENT FOR INTEGRATED ENVIRONMENTAL SERVICES IN THE AMOUNT OF $145,720 FOR THE FIRST YEAR WORK PROGRAM AND DIRECT STAFF TO DEVELOP SPECIFIC WORK PROGRAM/BUDGET FOR SUBSEQUENT YEARS AND AUTHORIZED THE MAYOR TO EXECUTE THE THREE-YEAR CONTRACT. Moved by C/Ansari, seconded y C/Chang to approve. Motion carried 4-0-1 by the following Roll Call vote: (M/Huff absent). 7. PUBLIC HEARINGS: 7.1 PUBLIC HEARING — CONSIDERATION OF RECOMMENDATION BY LAW ENFORCEMENT BLOCK GRANT (LLEBG) ADVISORY BOARD FOR EXPENDITURE OF GRANT FUNDS IN THE AMOUNT OF $61,940 (INCLUSIVE OF THE REQUIRED 10% MATCHING AMOUNT OF $6,194 FROM THE CITY OF DIAMOND BAR) FOR FY 2001-02. MPT/Herrera declared the Public Hearing open. There being no testimony offered, MPT/Herrera closed the Public Hearing. Moved by C/O'Connor, seconded by C/Ansari, to approve the recommended use of funds as requested by the Walnut/Diamond Bar Sheriff's Station. Motion carried 4-0-1 by the following Roll Call vote: (M/Huff absent). 8. OLD BUSINESS: 8.1 CONSIDER ADOPTION OF RESOLUTION 93-66C AMENDING THE POLICIES, PROCEDURES AND REGULATIONS FOR THE USE .OF FACILITIES OPERATED BY THE CITY OF DIAMOND BAR, INCLUDING THE USE OF TENNIS COURTS LOCATED IN PUBLIC PARKS FOR PROFESSIONALTENNIS INSTRUCTION Kay Dalli — Mark Dalli Robert Chou — Brian Su — Eddie Shaw — Dexter MacBride — Tommy Lin M AUGUST 7, 2001 PAGE 6 Paul Moravek - Moved by C/Chang, seconded by C/O'Connor to adopt Resolution No. 93- 66C amending the policies, procedures and regulations for the use of facilities operated by the City, including the use of tennis courts located in public parks for professional tennis instruction. Motion carried 4-0-1 by the following Roll Call vote: (M/Huff absent). 8.2 ADOPT RESOLUTION NO. 2001 -XX: ESTABLISHING ALTERNATE VEHICLE ROUTES TO CHAPARRAL MIDDLE SCHOOL AND INSTALLING TRAFFIC CONTROL SIGNS AS APPROPRIATE; ANTICIPATE THE USE OF GAS TAX FUND 1N THE AMOUNT OF' $83,000 AND REQUEST WALNUT VALLEY UNIFIED SCHOOL DISTRICT TO RE -CONFIGURE THE CHAPARRAL MIDDLE SCHOOL PARKING LOT TO INCREASE AND MAXIMIZE ON' -SITE PICK-UP/DROP-OFF ZONE. Recommended Action: It is recommended by the Traffic and Transportation Commission and staff that the City Council (A) Adopt Resolution No. 2001- XX entitled: A Resolution of the City Council of the City of Diamond Bar to establish Alternate Vehicle Routes to Chaparral Middle School; Install all -way stop signs at the intersection of Mountain Laurel Way/Spruce Tree Drive; Install "Do Not Block Intersection" signs at Spruce Tree Drive and Mountain Laurel Way; Install"No Right Turn, 7:00 A.M. to 9:00 A.M. and 1:00 P.M. to 4:00 P.M., School Days Only" signs on northbound Spruce Tree Drive at Aspen Knoll Drive and on southbound Spruce Tree Drive of ironbark Drive; Install three "No -U-turn, 7:00 A.M. to 9:00 A.M. and 1:00 P.M. to 4:00 P.M., School Days Only" signs on Spruce Tree Drive from the intersection of Ironbark Drive to Aspen Knoll Drive, and to Modify the Existing "No U-turn, 7:00 A.M. to 9:00 A.M. and 1:00 P.M. to 4:00 P.M., Monday -Friday" Signs on Ironbark Drive near Chaparral Middle School to "No -U-turn, 7:00 A.M.to 9:00 A.M. and 1:00 P.M. to 4:00 P.M., School Days Only"; (B) anticipate the use of Gas Tax Funds in the amount of $83,000 for the left -turn traffic signals at Mountain Laurel Way/Diamond Bar Boulevard; and (C) request Walnut Valley Unified School District to reconfigure the Chaparral Middle School parking lot to increase and maximize on-site pick-up/drop'-off zone. David , Aspen Knoll - Moved by C/Ansari, seconded by C/Chang to continue the matter to a future meeting after staff has met with school district officials regarding joint efforts to improve the traffic circulation in the area of Chaparral Middle School. Motion carried 4-0-1 by the following Roll Call vote: (M/Huff absent). 9. NEW BUSINESS: None 10. COUNCIL SUB -COMMITTEE REPORTS/COMMENTS: 11. ADJOURNMENT: 9:37 p.m. AUGUST 7, 2001 PAGE 6 Paul Moravek - Moved by C/Chang, seconded by C/O'Connor to adopt Resolution No. 93- 66C amending the policies, procedures and regulations for the use of facilities operated by the City, including the use of tennis courts located in public parks for professional tennis instruction. Motion carried 4-0-1 by the following Roll Call vote: (M/Huff absent). 8.2 ADOPT RESOLUTION NO. 2001 -XX: ESTABLISHING ALTERNATE VEHICLE ROUTES TO CHAPARRAL MIDDLE SCHOOL AND INSTALLING TRAFFIC CONTROL SIGNS AS APPROPRIATE; ANTICIPATE THE USE OF GAS TAX FUND IN THE AMOUNT OF $83,000 AND REQUEST WALNUT VALLEY UNIFIED SCHOOL DISTRICT TO RE -CONFIGURE THE. CHAPARRAL MIDDLE SCHOOL PARKING LOT TO INCREASE AND MAXIMIZE ON-SITE PICK-UP/DROP-OFF ZONE. Recommended Action: It is recommended by the Traffic and Transportation Commission and staff that the City Council (A) Adopt Resolution No. 2001 - XX entitled: A Resolution of the City Council of the City of Diamond Bar to establish Alternate Vehicle Routes to Chaparral Middle School; Install all -way stop signs at the intersection of Mountain Laurel Way/Spruce Tree Drive; Install "Do Not Block Intersection" signs at Spruce Tree Drive and Mountain Laurel Way; Install "No Right Turn, 7:00 A.M. to 9:00 A.M. and 1:00 P.M. to 4:00 P.M., School Days Only' signs on northbound Spruce Tree Drive at Aspen Knoll Drive and on southbound Spruce Tree Drive at Ironbark Drive; Install three "No -U-turn, 7:00A.M. to 9:00 A.M. and 1:00 P.M. to 4:00 P.M., School Days Only' signs on Spruce Tree Drive from the intersection of Ironbark Drive to Aspen Knoll Drive, and to Modify the Existing "No U-turn, 7:00 A.M. to 9:00 AIM. and 1:00 P.M. to 4:00 P.M.., Monday -Friday" Signs on Ironbark Drive near Chaparral Middle School to "No -U-turn, 7:00 A.M. to 9:00 A.M. and 1:00 P.M. to 4:00 P.M., School Days Only"; (B) anticipate the use of Gas Tax Funds in the amount of $83,000 for the left -turn traffic signals at Mountain Laurel Way/Diamond Bar Boulevard; and (C) request Walnut Valley Unified School District to reconfigure the Chaparral Middle School parking lot to increase and maximize on-site pick-up/drop-off zone. David Little, Aspen Knoll - Moved by C/Ansari, seconded by C/Changto continue the matter to a future meeting after staff has met with school district officials' regarding joint efforts to improve the traffic circulation in the area of Chaparral. Middle School. Motion carried 4-0-1 by the following Roll Call vote: (M/Huff absent). 9. NEW BUSINESS: None 10. COUNCIL SUB -COMMITTEE REPORTS/COMMENTS: 11. ADJOURNMENT: 9:37 p.m. M 1 MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR J U LY 17, 2001 STUDY SESSION: 1 4:43 p.m., SCAQMD Room CC -8 (1) Community Center/Senior Center/Library Project Status Report (2) Goals and Objectives Present: Council Members Ansari, Chang, O'Connor, Mayor Pro Tem Herrera, Mayor Huff. Also present were: Linda Lowry, City Manager; Mike Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David Liu, -Director of Public Works; Bob Rose; -Community Services Director; Lynda Burgess, City Clerk; Teresa Arevalo, Sr. Administrative Assistant; Todd Strojny, Sr. Administrative Assistant; Kirk Phillips, Associate Engineer, Gina Tharani, Sr. Accountant and members of the DB/Walnut Sheriff's Department. Adjourned Study Session: 6:20 p.m. CLOSED SESSION: 6:20 p.m. - SCAQMD Room CC -8 CONFERENCE WITH LEGAL COUNCIL - Anticipated Litigation Government Code Section 54956.9)1 Case. - No reportable action taken. CALL TO ORDER: Mayor Huff called the Regular City Council Meeting to order at 6:45 p.m. in the South Coast Air Quality Management District Auditorium, 21865 E. Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Council Member Chang. INVOCATION: The invocation was offered by Rex Wolins, Associate Pastor, Diamond Canyon Church. ROLL CALL: Mayor Huff, Mayor Pro Tem Herrera, and Council Members'Ansari, Chang and O'Connor. Also present were: Linda Lowry, City Manager; Mike Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; 'David Liu, Director of Public Works; Bob Rose, Community Services Director and Lynda Burgess, City Clerk. APPROVAL OF AGENDA: CM/Lowry asked that Agenda Item No. 3.A.3 be continued to the August 7, 2001 City Council meeting, and that the second Consent Calendar Item 6.11 be corrected to Consent Calendar Item 6.12 and that the balanceof theitemsbe renumbered_ accordingly. 3. A. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: JULY 17, 2001 PAGE 2 CITY COUNCIL 3.A.1 Proclaimed July 2001 -as Parks and Recreation Month. 3.A.2 Proclaimed August 6, 2001 as "National Night Out." 3.A.3 Presented' Certificate of Recognition to Deputy Paul Alaniz. of the Walnut/Diamond Bar Sheriff's Station for his outstanding assistance in savings the life of local resident Macki Macki on May 20, 2001. BUSINESS OF THE MONTH: 3.A.4 Presented City Tile to QTC Management, Inc. (Steve Kay, President and his daughter, Eleanor Kay) 3.B. DEPUTY CITY MANAGER REPORTS AND RECOMMENDATIONS: DCM/Doyle presented an update on the status of the community/senior center and library project. 4.A. PUBLIC COMMENTS: Dave Reynolds thanked Council and staff for their dedication toward City beautification. He noticed that brick and slumpstone walls along private properties and adjacent to city thoroughfares and right-of- ways are in a state of disrepair. He suggested a private -public partnership be formed to consider an "adopt a wall" program. Allen Wilson said that the City's 0 of July celebration was a huge success. He stated that, during his five year residency, that the community has joined together to create wonderful programs such as the millennium celebration. He suggested that the City consider participating in the "All American City" competition. Clyde Hennessee encouraged Council to consider building the largest possible community/senior center in order to accommodate the growing senior citizen population. Larry Rhodes spoke in opposition to Item No. 6.8, the Inland Valley Humane Society. Don Gravdahl requested that Item No. 6.11 be withdrawn from the Consent Calendar for discussion. Mike Schaub spoke about "Social Model Recovery Systems", a non-profit agency that operates in communities surrounding D.B. The Agency operates drug and alcohol treatment programs for adults and adolescents that have mental health and drug and alcohol related problems. Sue Sisk thanked Dave Reynolds for his comments regarding City beautification. She suggested that the name of the Community Center/Senior Center be changed to Community Center to includes the entire population. She asked for clarification of the location of the parcels discussed under Item 6.8. She r JULY 17, 2001 PAGE 3 CITY COUNCIL expressed concerns about the skate park and reiterated her concerns about the inappropriate conduct of the Inland Valley Humane Society personnel. She asked for a copy of the Council's 2001 objectives. She thanked staff for putting the Lanterman minutes on the City's web site and asked if they could be updated. CM/Lowry stated that she and DCM/DeStefano are looking forward to coming up with new proposals and programs that will involve the community as well as the City Council to provide the City with ways in which to partner with private property owners to improve their rneighborhoods. She , expected recommendations would be forthcoming from staff within the next 60 days. CM/Lowry stated that this year's budget included appropriations for fencing and signage that will assist the City in setting forth the rules for the skate park. In addition, skate park monitoring will be addressed through staff's recommendations for private -government partnership proposals. 5. SCHEDULE OF FUTURE EVENTS: 5.1 CONCERTS IN THE PARK (Orange Colored Sky Contemporary Top 40) July 18, 2001 - 6:30 p.m. to 8:00 p.m., Sycamore Canyon Park, 22930 Golden Springs Dr. 5.2 PLANNING COMMISSION - July 24, 2001 - 7:00 p.m., SCAQMD Auditorium, 21865 E. Copley Dr. 5.3. CONCERTS IN THE PARK (The Ravelers - Classics 60's & 70's) July 25, 2001 - 6:30 p.m. to _8:00 p.m., Sycamore Canyon Park, 22930 Golden Springs Dr. 5.4 PARKS & RECREATION COMMISSION - July 26, 2001 - 7:00 p.m., SCAQMD Hearing Board Room, 21865 E. Copley Dr. 5.5 CONCERTS IN THE PARK (Chico - Latin) August 1, 2001 - 6:30' p.m. to 8:00 p.m., Sycamore Canyon Park, 22930 Golden Springs Dr. 5.6 CITY COUNCIL MEETING - August 7, 2001 - 6:30 'p.m., SCAQMD Auditorium; 21865 E. Copley Dr. 5.7 DIAMOND BAR NIGHT AT THE QUAKES August 25, 2001 - 5:00 p.m., Quakes Stadium. C/Ansari reported on the following upcoming events: 1) Thursday, July 19 2001 - Jody Holly, storyteller presented by Friends of the Library, 6:30 p.m., Sycamore Canyon Park, 22930 Golden Springs Dr. (no food service). 2) Thursday, August 2, 2001 - (A Drama introducing a modern Chautauqua performance introducing JULY 17, 2001 - PAGE 4 CITY COUNCIL Roberto Garza, Pio Pico, the first Mexican Governor of California) - 6:30 p.m., Sycamore Canyon Park, 22930 Golden Springs Dr. 6. CONSENT CALENDAR: C/Chang moved, MPT/Herrera seconded, to approve the Consent Calendar with the exception of Items 6.4, 6.8 and 6.11. Motion carried by the following Rolf Call vote: AYES: COUNCIL MEMBERS Ansari, Chang, O'Connor, MPT/Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 6.1 APPROVED MINUTES; 6.1 .1 Study Session of June 19, 2001 As submitted. 6.1.2 Regular Meeting of June 19, 2001 - As submitted. 6.1.3 Special meeting of June 29, 2001 - As submitted. 6.2 RECEIVED & FILED TRAFFIC AND TRANSPORTATION COMMISSION MINUTES: 6.2.1 Regular Meeting of April 12, 2001. 6.2.2 Regular Meeting of May 10, 2001 6.3 RECEIVED & FILED PLANNING COMMISSION MINUTES: 6.3.1 Regular Meeting of May 22, 2001. 6.3.2 Regular Meeting of June 12, 2001. 6.5 REVIEWED & APPROVED TREASURER'S STATEMENT Month of May, 2001 6.6 DENIED CLAIM FOR DAMAGES - Filed by Miyoko Asai on May 3, 2001 and referred the matter for further investigation to the City's Risk Manager. 6.7 ADOPTED RESOLUTION NO. 2001-44: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DECLARING ITS INTENTION TO VACATE A PORTION OF HAWKWOOD ROAD WITHIN LOT 28 OF TRACT 47850 - setting a public hearing for August 21, 2001. 6.9 ADOPTED RESOLUTION NO. 2001-45: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING SUBMITTAL OF A USED OIL RECYCLING BLOCK GRANT. 6.10 APPROVED CONTRACT AMENDMENT WITH LEIGHTON AND ASSOCIATES FOR COMMUNITY/SENIOR CENTER - authorized the City Manager to execute acontract amendment with Leighton & Associates in JULY 17, 2001 1PAGE 5 CITY COUNCIL an amount not -to -exceed $20,000 and authorized a contingency amount of $3,000 for project change orders to be approved by the City Manager, for a total authorization amount of $23,000. 6,,12 APPROVED BUDGET ADJUSTMENT FOR DIAMOND RIDE (DIAL -A - CAB) PROGRAM FOR FISCAL YEAR 2000-01 - allocated $50,500 from the Unappropriated Prop A fund balance and approved a budget adjustment in the amount of $50,500, for a total contract amount of $360,500 for Diversified Paratransit for Fiscal Year 2000-01. 6.13 RECEIVED & FILED REPORT ON THE STATUS OF THE GENERAL PLAN AND PROGRESS IN ITS IMPLEMENTATION-- and directed staff to forward copies to the State Office of Planning and Research and the State Department of Housing and Community Development. MATTERS WITHDRAWN FROM CONSENT CALENDAR: 6.4 VOUCHER REGISTER - dated July 17, 2001 in the amount of $583,097.95. C/O'Connor abstained from approval of the following Purchase Orders No. 10293 for $160;, 88607 for $946.80; 11161 for $,10,675 and 10219 for $5.99 for a total of $21,787.79 due to a potential conflict of interest relating to the Lanterman Forensic Expansion Project. CSD/Rose responded to C/Ansari that the Leighton Associates item is the mitigation work for repair of the landslide on the back side of Sycamore Canyon Park. Following discussion, C/Ansari moved, MPT/Herrera seconded, to approve Item 6.4. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS Ansari, Chang, O'Connor, MPT/ Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 6.8 INLAND VALLEY HUMANE SOCIETY. AND S.P.C.A. (IVHS) CONTRACTUAL SERVICES AGREEMENT FOR FY 01-02 - On June 5, 2001, staff met with Inland Valley Humane Society Executive Director Bill Harford to discuss the proposed contract for FY 01702. Mr. Harford proposed an extension to the current agreement through FY 01-02 with no increase to the annual contract rate in the amount of $65,244. Language in the current agreement states that the "agreement shall automatically renew for successive periods of twelve (12) months each until terminated by one of the parties. An extension of the current agreement will allow staff to -conduct-an analysis of the impact of the new fee schedule at the conclusion of the canvassing period. There is no additional cost to the JULY 17, 2001 PAGE 6 - CITY COUNCIL - annual contract rate. The annual contract rate has been incorporated into the FY 01-02 Municipal Budget. C/Ansari said that she visited the facility on Friday. She previously visited the facility four years prior and she was impressed by what she saw compared to what she witnessed four years ago with respect to treatment of animalsandimprovements in the facility. She also visited the L.A. County facility at Baldwin Park. She much prefers the Inland Valley Humane Society. _ She visited the IVHS early in the a.m. and found it to be spotless with limited odors. The facility has a new operating -room and on - staff veterinarians six days a week. Even though the facility is required to keep dogs and cats a longer period of time which increases their expense, the cost to has not increased. Vaccinations are provided twice a month from 7:00 p.m. to 8:00 p.m. Personnel have been trained to use a softer approach when dealing with the public. In addition, they are in touch with city staff ,on a regular basis regarding animals that have been brought into the shelter. Following discussion, C/Ansari moved, C/O'Connor seconded, to direct staff to process the necessary documents for an extension to the animal control services agreement with IVHS for the period July 1, 2001 through June 30, 2002 in the amount of $65,244. C/O'Connor pointed out that Council and staff conducted a thorough investigation of this matter last year. Personal visits to the Inland Valley Humane Society were made on a regular basis and their canvassers are being trained to be consumer -friendly. She believed the facility continues to improve. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS -Ansari, Chang, O'Connor, MPT/ Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 6.11 RATIFICATION OF CITY COUNCIL ACTION TAKEN AT THEIR SPECIAL MEETING OF JUNE 29, 2001 REGARDING ACQUISITION OF TAX - DEFAULTED PROPERTIES. IDENTIFIED BY THE COUNTY, OF LOS ANGELES - The City received notification from the County of Los Angeles that several tax -defaulted properties within the City of Diamond Bar are available for acquisition. At their meeting on June 29, 2001, the Council agreed to purchase all three properties for an approximate total of $86,100. C/Chang moved, C/Ansari seconded, to ratify the action taken during the City Council's special meeting of June 29, 2001 approving the purchase of JULY 17, 2001 PAGE 7 CITY COUNCIL three properties for a total cost of $86,100. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS Ansari, Chang, O'Connor, MPT/ Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS None PUBLIC HEARINGS: None OLD BUSINESS: 8.1 CONSIDERATION OF. CITY COUNCIL GOALS AND OBJECTIVES FOR FISCAL YEAR 2001-02 - At its April 17, May 1 and July 17, 2001 Study Sessions, Council discussed Goals and Objectives for fiscal Year 2001- 02. The acquired information was compiled into evaluation forms and then returned to Council for rating. Since that time, additional goals and subsections were either added to or removed from the list, resulting in a total of 14 goals, which were subsequently rated and ranked'. Martha Bruske believed the item should be discussed under "New Business." She thanked Council for improvements to Gold Rush Dr. and D.B. Blvd. and Tin Dr. and D.B. Blvd., which speaks well for the Council She suggested that Council hire a consultant to assist in the establishment. of goals and objectives. She commented that Council should establish a plan for accountability. She pointed out that not every resident uses the City's web site, and believed that Council should seek more input from residents and businesses in long-term planning. How will the Council' address communication via programs such as Neighborhood Watch since, according to the census figures, D.B. is 'predominantly Asian. Her goals and objectives include 1) code enforcement 2) upgrade of the D.B. post office, etc. C/O'Connor said that each Council Member offers his/her own list of potential goals and objectives. Council Members live in the City of D.B. and participate in many social and business events. Council Members are in touch with residents on a regular basis. All Members get telephone calls at home and receive input from residents during the course of the day. Goals are developed on the basis of input from residents and businesses. They are not the personal goals of the Council Members. She pointed out several instances in which Council and staff worked directly with residents to mitigate their concerns. MPT/Herrera concurred with C/O'Connor's statements. The list of goals is based upon conversations that Council Members have with residentsand - businesses throughout the year. The priority reflects those conversations. The number one objective is to improve communications and consider a JULY 17, 2001 PAGE 8 CITY COUNCIL 24 hour time -line for returning calls made to City Hall. The number two objective is drafting letters of response to residents who write letters of concern. The goals are a reflection of direct input from the residents. C/Chang pointed out that the concerns stated by Mrs_ Bruske are included, in the list of goals. For instance, the matter of a larger post office facility has been an ongoing issue with the City Council since Congressman Jay Kim was in office. Just last month, Congressman Miller 'forwarded a letter to the Postmaster about this very issue. In addition, both Senators have indicated their concern. ''Secondly, Council , is- working toward the beautification of the City and has increased code enforcement. C/Ansari said that the list of goals and objectives is a dynamic document that constantly changes based upon input from the community. Following discussion and revision of various Goals and Objectives, C/O'Connor moved, MPT/Herrera seconded to approve the Goals and Objectives for FY 2001 -01. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/ Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 9. NEW BUSINESS: 9.1 CONSIDERATION OF MEMBERSHIP IN THE NATIONAL LEAGUE OF CITIES - According to the NLC, member cities are provided with several benefits, including advocacy and support services for 'city issues on the federal level; access to proven programs already employed by other cities; access to innovative solutions, products and techniques; opportunities to develop abilities through workshops and seminars; the ability to network with numerous cities throughout the country; and discounts off of registration fees to their annual conference. In addition, the NLC represents 49 state municipal leagues, including the League of, California Cities. However, while the League of California Cities targets its advocacy efforts on a more statewide, local level, the NLC provides support for cities through a more national, collective effort. Therefore, many of the issues, which the City deems as critical, may not be considered as important on the national level. Following discussion, MPT/Herrera moved, C/Ansarii seconded, to continue the matter until staff can obtain further information regarding adoption of the State's budget and investigation of other member cities. Motion carried- by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, MPT/Herrera, M/Huff JULY 17, 2001 PAGE 9 CITY COUNCIL NOES: COUNCIL MEMBERS - Chang, O'Connor ABSENT: COUNCIL MEMBERS - None 9.2 RECOMMENDATIONS REGARDING PROPOSED LEGISLATION: a) S13 910 (Dunn) - Housing Elements. SB 910 establishes a legal rebuttable' presumption of non -validity for a housing element if the Department of Housing and Community Development (HCD) has found that the element or amendment does not substantially comply with state law. As written,'this bill requires courts to, levy a penalty of up'to $1,000 per unit of the total projected housing need of the affected city or county (in addition to mandatory attorney's fees and costs). Additionally, S13 910 establishes legislative intent to withhold additional state funding and redistributes the withheld funds to those jurisdictions that HCD deems to be "in compliance." Bot the League of California Cities and the Council Legislative slative Subcommittee recommend that the City Council continue their efforts to oppose SB 910. b) AB 74 (Gogh) - Solid Waste Biomass Conversion. Currently, the California Integrated Waste Management Act of 1989 requires that each city, county and regional agency in the state develop a source reduction and recycling element (SRRE) as a portion of their integrated waste management plan. Per the Act, the SRRE is required to divert 50% of the city's waste stream through any number of means, such as recycling, composting and source reduction activities. In addition, a maximum diversion percentage of 10% can be granted to cities who either utilize biomass conversion (use of waste for energy generating purposes) or transformation (incineration of waste) as part of their SRRE. However, only one method of diversion can be credited up to a, maximum of 10%. As outlined in AB 74, all jurisdictions will have the ability to incorporate more flexibility into their waste diversion plans by allowing both transformation and biomass conversion to be employed at the same time. Furthermore, the bill eliminates the 10% diversion "cap" which was placed on both methods and allows each jurisdiction to utilize these approaches to their maximum potential, including the use of biomass as an energy source. The Council Legislative Subcommittee recommends support for AB 74. Dave Reynolds spoke in opposition to AB 74. MPT/Herrera moved, C/Ansan seconded,, to send a letter of opposition regarding SB910 and letters of support for AB74. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/ Herrera, M/Huff NOES: COUNCIL MEMBERS — None JULY 17, 2001 PAGE 10 ABSENT: - COUNCIL MEMBERS - None RECESS TO REDEVELOPMENT AGENCY: M/Huff recessed Redevelopment Agency at 9:03 p.m. CITY COUNCIL the meeting to the RECONVENE CITY COUNCIL MEETING: M/Huff reconvened the City Council meeting at 9:10 p.m 10. COUNCIL SUB -COMMITTEE REPORTS/COMMENTS: C/Ansari reported that on June 19 and -20, the'Cal ifo rn ia Bio -Diversity Council met in L.A.-to discuss different watersheds including the San Gabriel Valley Conservancy. She toured the L.A. River to look at the restoration process.., in the past three weeks, she attended three California Contract Cities Assn. functions and participated in three teleconference sessions with other members. She met with .Mayor Dave Perez, City of Industry, to discuss mutual interests involving D.B. She attended a utilities conference on the energy issue. The City's 4t" of July event was wonderful and she received many favorable comments. She complimented staff for their efforts. On July 10, she and C/O'Connor attended a sheriff's meeting regarding the Quail Summit area survey. She, complimented Sgt. Flannery and Deputy St. Amant for their efforts. On July 12 she attended the Inland Valley EEC Board meeting. Also on July 12 she, Mayor Huff and staff members toured several cities to inspect various types of bus shelters in order to determine what might be appropriate for D:B. On July 13, she visited the Inland Valley Humane Society. On July 15, she attended a wedding where more than 600 people were present. On July 16, she was invited to the Lions Club for the District Director's visit. On July 17, she attended the Water Policy Committee meeting for SCAG. MPT/Herrera reported on the June 25 Lanterman Monitoring Committee meeting. The subcommittee has the following issues with communication in the matter of the severe behavioral project: 1) Concern about the distribution of the EIR document when it becomes available. They want to be certain that the residents will have access to the document, be able to review it and make comments on it. The subcommittee recommended that the City implement the following notification methods. 1) a direct mailing to each D.B. household; 2) post it on local cable television; 3) post information on the D.B. web site; 4) include information in the D.B. Newsletter and City staff to place notices in local newspapers, 5) announce the location of the document at all City Council meetings; 6) notify residents of the importance of their comments and how to address specific concerns; 7) recommend that the City confer- with, the EIR subcommittee (Fred Encinas, Don Gravdahl and Sandy Russell) to determine the best method to insure that the state acknowledges citizens' comments. The next D.B. Lanterman Monitoring Committee meeting is slated for August 27. The next State Committee meeting with the Cities of Diamond Bar, Walnut and Pomona participating will be September 11. The public meeting is scheduled for October 4.. Preliminary information indicates that the EIR document will be available by the meeting of September 11. Representatives from the cities of D.B., Walnut and Pomona will meet with Clifford Allenby on August 9 to obtain agreement for JULY 17, 2001 PAGE 11 CITY COUNCIL use of the same process by all three cities. She thanked CSD/Rose and his incredible staff members who worked with him to create the first annual 4th of July celebration. Between 5,000and 7,000 residents attended the show and indicated their appreciation for the City's efforts. Attendees commented on the high quality of the event and said that they looked forward to next year's event. Several participants suggested changing the Concerts in the Park event to coincide with the 4th of July date for future events. C/Chang attended the June 29 Tiny Tots graduation ceremonies. Parents expressed their appreciation for the City's programs ' He expressed .pride in staff members who work hard to provide quality programs to the community. He recommended that staff research extending the Tiny Tot program to after-school care. He commented that the Council's number four goal is to beautify the City. As a part of that goal, the number one focus is to improve slope maintenance. The July 4th Celebration was a spectacular event. He commended staff for their planning and residents for their participation. Many people asked that the event be held annually. C/Chang asked Council to consider making the 4th of July an annual event. C/O'Connor said she has been attending the Concerts in the Park on Wednesdays. Kudos to the Parks & Rec. staff for the bands and activities. On June 21, she attended the JCC Homes lot preview. That night she attended the D.B. Community Foundation Board meeting. The 'Foundation is taking small steps toward fundraising activities such as selling tiles for the Community Center wall. On June 22, she attended a memorialservice for Ben McGee, longtime D.B. resident who died unexpectedly on Father's Day at age 49. Condolences to his wife, daughters and family. On June 26, she met with the Walnut Valley Unified School District's Public Information Officer to discuss the possibility of co- sponsorship of events. On June 27, she attended the Chamber's ribbon cutting ceremonies for Life Chiropractic. Also on that day, she participated in a WCCA teleconference call. She objected to the process for consideration of an item that did not need immediate action and objected to adoption of the resolution; During the meeting on July 11, the motion was reaffirmed with numerous modifications to the resolution, which she voted 'against. She is actively participating in the planning of the YMCA golf tournament scheduled for October. On June 29, she attended the Chamber's first walk-through, of a business center. Staff, Council Members and Chamber members visited each of the business owners in the Lucky center. The visit was very productive and the Chamber plans to visit each and every business center in the community:' On June 30, she and C/Ansari attended the D.B. Rotary demotion. On July 3, she visited with the seniors and invited them to attend tonight's meeting to look at the plans for the Community/Senior Center. The two most frequent comments she heard at the July 4th celebration were "let's do it again" and "how wonderful the music was synchronized to the fireworks." Double kudos to every staff member who participated. She believed it is wonderful to have these celebrations, but it is a holiday, which would require staff members to give up their personal holiday. On July 10, she participated in the Chamber's nine hole golf tournament and went JULY 17, 2001 PAGE 12 CITY COUNCIL wild with squirt guns. She attended the Quail Summit Town Forum as a follow up to members of the Sheriff's Department's personal visits door-to-door to talk with residents. There was about an 80% response. She thanked staff for their participation. On July -1 1, she attended the regular WCCA meeting. On July 12, the finance committee met and she also attended a redistricting meeting held by Assemblyman Pacheco. Because of the census outcome, there will likely be redistricting of Assembly, Senate and Federal districts. In addition, on July 12, she attended the Holiday Inn Select's reception. On -July 12, the D.B. Community Foundation met. The Foundation will sponsor the food booths at the next two Concerts in the Park. She encouraged residents to attend and pick up a pamphlet explaining the purpose of the Foundation. On July 15, she participated in the Code of Honor for Aaron Salcido, who has completed his Eagle Scout project. Last night, she attended the Parks & Recreation Commission meeting as a resident. About 35 residents attended the meeting to participate in the discussion regarding tennis court rules. This morning, she attended the Best Western's ribbon cutting ceremonies. She encouraged everyone to attend the Friends of the Library Sycamore Canyon Park presentation. M/Huff stated that as Vice President of the San Gabriel Valley Council of Governments, he is now a member of the President's Council. When the Mountain and Rivers Conservancy was formulated, D.B., led by then delegate MPT/Herrera, had concerns about the organization having powers that superseded those of local jurisdictions. Recently, the Conservancy released its guiding principles. Cities have about 30 days to respond to the document. One of the principles is to re-establish the wildlife corridor between the San. Gabriel Mountains and the Cleveland National Forest. He expressed concern about expending funds on this type of project. He reported on his tour of the Metrolink, MTA and Foothill Transit commute systems. He encouraged his fellow Council Members to partake of public transportation. He asked staff to schedule a striping tour for 4:00 p.m. prior to next Council meeting. C/Chang reiterated his desire to have Council consider holding an annual event on the 4" of July and consider a floating holiday for staff members. 11. ADJOURNMENT: There being no further business to conduct, M/Huff adjourned the meeting at 9:50 p.m. in memory of resident Ben McGee and D.B. resident and student Jasmine Payne. LYNDA BURGESS, City Clerk ATTEST: ROBERTS. HUFF, Mayor CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.D. 21865 Copley Drive JUNE 28, 2001 CALL TO ORDER: Chairman Hull called the meeting to order at 7:05 p.m. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Chairman Hull'. ROLL CALL: Present: Chairman Hull, Vice Chairman St. Amant, and Commissioners Anis, Finnerty and Torres. Staff: Bob Rose, Director of Community Services; Kim Crews, Recreation Specialist and Marisa Somenzi, Administrative Secretary. MATTERS FROM THE AUDIENCE; 1. CONSENT CALENDAR: C/Finnerty moved, C/Torres seconded, to approve the Consent Calendar as presented. Without objection, the motion was so ordered with C/Anis abstaining. 1.1 Approved Minutes of May 24, 2001 Regular Meeting of the Parks & Recreation Commission as corrected. 1.2 Received and Filed Newspaper Articles regarding Sycamore Canyon Park 2. INFORMATIONAL ITEMS: 2.1 Recreation Program Update. RS/Crews reported on the following items: 1. Youth Baseball 2. Youth Indoor Soccer 3. Adult Basketball 4. Adult Volleyball 5. Adult Softball 6. Contract Classes 7. Tiny Tots 8. Adult Excursions 9. Concerts in the Park JUNE 28, 2001 PAGE 2 PARKS & REC COMMISSION 10, Day Camp 11. Youth Excursions 12. Volunteen Program C/Anis asked about the possibility of a pottery class. RS/Crews responded that staff has not been able to locate a satisfactory location. 2.2 Diamond Bar Community Foundation Update - Report by C/Finnerty. C/Finnerty reported that the last meeting was canceled due to lackofquorum. The Foundation has received its 501(c)(3) status which is provisionary for four years beginning in 1999. The Foundation is awaiting approval from the Franchise Tax Board. 2.3 Status of Soda Machine Contract - Report by CSD/Rose. At its June 19 meeting, City Council approved the Commission's recommendation to extend the Coca Cola contract, from August 1, 2001 through July 31, 2002 and authorized use of cages as deemed necessary by Coca Cola. Coca Cola suggested a second machine at Peterson Park and requested that next year staff pursue a three year contract instead of an annual contract. C/Finnerty suggested the City negotiate additional compensation for a three year contract. 2.4 Capital Improvement Program CIP - Reports by CSD/Rose 1. Sycamore Canyon Park Landslide Repair 2. Peterson Park Drainage Correction 3. Sycamore Canyon Park Ball Field Drainage Repair 4. Paul C. Grow Park Ball Field Drainage Repair 5. Community/Senior Center Design Process 6. Skate Park Improvements 7. Pantera Park Picnic Shelter C/Torres suggested staff consider a picnic shelter at Pantera Park that is aesthetically compatible with the main building and fits in with the natural look of the park. 3. OLD BUSINESS: 3.1Consideration of Fee for Reserved Use of Skate Park - Continued from May 24, 2001. CSD/Rose presented staff's report. Staff recommends that the Parks and Recreation Commission discuss the concept of charging fees for reserved use of the JUNE 28, 2001 PAGE 3 PARKS &REC COMMISSION skate park and request action from staff deemed appropriate by the Commission. VC/St. Amant recommended a $200 fee for use of the park for commercial filming. Chair/Hull said that as a result of speaking with his contacts in the film industry, $250` is not an unreasonable charge for pulling a permit; actual costs for filming - $10,000 if they film in front of a house; $20,000 for filming inside the house with a $50,000 liability policy for damages. He believes that $400 is a reasonable use fee for filming in a skate parkin a park setting such as that which is situated in Diamond Bar. The film industry individuals he spoke with said that $1,000 to $1,500 would not be unreasonable for use of DB.'s skate park. C/Torres explained why he concurs with Chair/Hull. The price should not discourage use and neither should it encourage use because the skate park is not a revenue producing facility. VC/St. Amant said he believes the cost should be reasonable to encourage use in order to recoup some of the excess cost of the park's construction. CSD/Rose stated that the City has a policy with its user group document that there be no commercial use of city parks. Following discussion, VC/St. Amant moved, C/Finnerty seconded, to recommend that the City Council institute the following per -day rental fee structure for authorized commercial filming/photography. $1,200 - Skate Park Use 400 - Park Use 600 -Court Use In addition, the Commission recommends "no interior building filming." Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Anis, Finnerty, Torres, VC/St. Amant, Chair/Hull NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None C/Torres recommended that staff send Dr. Doshi and other individuals/entities a communication regarding the use of public facilities as deemed appropriate. 4. NEW BUSINESS - None ANNOUNCEMENTS: C/Finnerty, spoke about her Maple Hill Park visit with PS/Hensley. JUNE 28, 2001 PAGE 4 PARKS & REC COMMISSION It appeared that all three courts contained indivi duals who were either participating in, or awaiting, tennis instruction. The middle and far end tennis court netting appears to need replacing. An individual complained that the tennis courts were not kept clean. The rest of the park looked good. TruGreen was not at the park. She also visited Heritage Park. The basketball court looks good. Edison took out the trees, which made a huge difference around the perimeter of the park. A yard adjacent to the park contains a lean-to which is an eyesore. C/Anis said that about two weeksago she met with C/Finnerty and RS/Olivas at City Hall to discuss table tennis. The first meeting of the 13t` City Birthday Party subcommittee was held last week. The event is slated for Sunday, April 21, 2002. She is scheduled to visit Starshine and Ronald Reagan Parks on Monday, July 2. C/Torres spoke about the very successful Diamond Bar_ Girls Softball Father's Day tournament on June 16, 17 and 18. The biggest issue of the tournament was trash collection. He asked if additional staff is assigned to cleanup after large events. He said he attended the user group meeting two weeks ago. CSD/Rose stated that in the future, staff could be available to workthis type of event. C/Torres and VC/St. Amant asked that the matter of people making left turns from the number one lane at the left turn light on southbound Diamond Bar Boulevard under the freeway. It appears to be left turn bay. CSD/Rose said he has mentioned this matter to Public Works staff. In addition, he brought up the matter of no botts dots indicating a right turn lane only from Diamond Bar Boulevard entering the eastbound SR 60 north of Palomino. VC/St. Amant said he completed his park visits today at Summitridge where they found some graffiti in the restrooms and a few too many weeds. There is no way to get from the parking lot to the baseball diamond without going through bushes which people are doing and knocking dirt, onto the cement. He asked if it would be possible to add steps in the middle behind home plate during construction. Paul C. Grow Park looked very good. One of the legs on the bench in the southwest corner is rotted. The fire truck is 12 years old and needs to be painted. It would be a great project for Eagle Scouts. As it happened, there was a gentleman walking through the park who said his son is scheduled for 70 hours of public service. VC/St. Amant said he would call Allison at the YMCA to see if the City can borrow the young man because he lives around the corner from the park. CSD/Rose reported that staff does not have a volunteer program. Minors cannot be turned out into the parks unsupervised and D.B. does not have staff to deal with this type of program. VC/St. Amant reported that the City of Walnut is considering building a skate park. JUNE 28, 2001 PAGE 5 PARKS & REC COMMISSION Chair/Hull said that the next time he has a park inspection and no one shows up he will not do any more park inspections. This is the second time this has happened to him and his time is too valuable. On June 14 he visited Sycamore Canyon Park. At 8:50 a.m. Ricardo from TruGreen'arrived. Vic arrived at about 9:25 a.m. and Don showed up at 9:45 a.m. He noted that the coke machine cages collect a lot of refuse and need to be cleaned frequently, The trash can next to the rec room were rusted through.. He met a gentleman at the park who complained about many things including the poor trash pickup, under and over watering the fields, etc. The fields looked okay to Chair/Hull. The shrubs on the west slope need to be trimmed back. He was told that they belong to the condominium complex. There is a'fallen tree in the lower park. CSD/Rose said that the fallen tree was removed this week Chair/Hull said the slope repair looked good but the habitat is in terrible shape. Everything is dead. He asked staff to put the matter on a future agenda and inform the Council. The doggie bag holder on the lower lot was empty. The V -ditch by the city's maintenance yard needs to be cleaned out. He pointed out that the lower bridge has dry rot and missing wood supports. VC/St. Amant suggested Mr. Roger's science class might be available to assist in cleaning up the ditch. Chair/Hull said that the rope swing is still hanging from the tree. He wished everyone a happy 4`b of July. He hopes to attend the City's 4�b of July event. ADJOURNMENT: C/Finnerty moved, VC/St. Amant seconded, to adjourn the meeting. There being no other business to come before the Commission, Chairman Hull adjourned the meeting at 9:50 p.m. Respectfully Submitted, /s/ Bob Rose Bob Rose Secretary Attest: {s7 Jeff Hull Chairman Jeff Hull CITY OF DIAMOND BAR MINUTES OF THE SPECIAL MEETING OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.QM.D'. 21865 E. Copley Drive, Diamond Bar JULY 16, 2001 CALL TO ORDER: Chairman Hull called the meeting to order at 7:05 p.m. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Chairman Hull. ROLL CALL: Present: Chairman Hull; Vice Chairman St. Amant,, and Commissioners Anis, and Torres. Commissioner Finnerty was excused: Staff: Bob Rose, Director of ,Community Services; Gary Olivas, Recreation Superintendent; and Marisa Somenzi Administrative Secretary. MATTERS FROM THE AUDIENCE: None Offered. 1. OLD BUSINESS: 1.1 Tennis Court Rules - The City Council has directed the Parks & Recreation Commission to develop rules that allow professional tennis instruction in the City's parks. The Commission established an Ad Hoc Committee to develop'rules for the Commission to review and ultimately to recommend to the City Council for adoption. A community meeting that was attended by about 30 Diamond Bar residents was held on Thursday,April 26, 2001 to discuss possible components to. include in the rules. The Commission Ad Hoc Committee received this input and has developed a draft set of rules that allows professional tennis instruction in the City's parks. Following is the intent of the recommended tennis court rules: 1. Allows free use of a tennis court, on a first com-first serve` basis,' for private JULY 16, 2001 PAGE 2 SPECIAL PARKS & REC COMMISSION MEETING and semi -private tennis lessons (up to two ((2)) people on a court with instructor.) Instructor is required to obtain a no -fee permit from the City of Diamond Bar in order to collect fees from student(s). 2. No requirement for liability insurance for private and semi private tennis lessons. 3. No time of day or day of week limitations for private and semi -private tennis lessons. 4. Court use of up to 1/2 hour allowed while people are waiting and no courts are available. 5. Does not allow a private instructornp ority use of public tennis courts. When people are waiting and no courts are available, instructor must relinquish court after 1/z hour of use. 6. No limit on number of balls that can be used on a court. 7. Instructor's use of a single tennis court for private or semi -private tennis lessons up to two (2) students shall not be considered commercial use of the park. The instructor must have the permit issued by the City of Diamond Bar to collect fees from students. CSD/Rose presented staff's report. Staff recommends that the Parks and Recreation Commission review the proposed tennis court rules as presented by staff and the Ad Hoe Committee and recommend their adoption to the City Council. Robert Chou, a Diamond Bar resident, spoke on behalf of a local tennis association which has 150 plus members. He thanked the Commission and CSD/Rose for their thoughtful input. 'There is not a realistic overcrowded tennis court problem in D.B. Just because there have been four complaints over the past five years or so, that number of complaints does not deserve the time being spent on this issue. It is bad economics. All, of the tennis association members are opposed to the permit requirement. Since the December 2000 meeting there has not been any permit process put into place. The only thing that has occurred is more and more rules and no mention of how to acquire a permit. The City Council concluded that the city needed to provide a permit process and not to set more rules. In seven months residents have not seen anything that is directly involved in getting a permit. There is no form, no process, and no requirements that have been mentioned or posted: He cannot understand why a permit would be required because his understanding is that there is no business license requirements in D.B. To require a tennis instructor to have a permit is, in his opinion, discrimination. Several unreasonable rules were passed during the first meeting without input from or presence of the majority of tennis players. He believes that about 95 percent of the people present at tonight's meeting received their notice last Friday. He received only a portion of the package being discussed tonight and he feels it is unfair to expect residents to offer informed JULY 16, 2001 PAGE 3 SPECIAL PARKS & REC COMMISSION MEETING opinions under these circumstances. g .Paul 1Vloravek, a Diamond Bar resident, said his daughter instruction hoping to make the Rosary tennis team when thes are receiving tennis y attend high school:' One thing that struck him as interesting was that the; last meeting was a free -form meeting where everyone was allowed to participate and he believes the ideas were easier to crystalize. When the speakers are split up it makes it more difficult to get a popular opinion. Last meeting he asked for a vote on how many people in attendance were for the concept of one hour per resident of D.B. having unrestricted use of the tennis court for tennis purposes and everyone favored such a concept. When he looks at the rules proposed by staff they seem reasonable, but when you look at the interest of the people that took the time over and over to participate, it seems that almost no one's interest is served by anything other than that very simple statement"one resident of D.B. - one hour - tennis purpose. To add a permit or to kick his daughter off of the tennis court when she waited for the court 30 minutes but she is signed up for an hour lesson, she is still a citizen of D.B. He is not sure who's interests are being served by initiating these rules. He does not understand why citizens have to keep coming back again and again to say please do not do whatever these other interests are. If the City keeps initiating rules there will be no end and that is why he wants a positive statement about what the residents have a right to - one hour per resident for tennis use. Kay Dalli, a D.B. business owner, said she and her husband started the ball rolling on this issue. She said that at the informal meeting she asked Robert Chou if his tennis association was open to the public and she said he told her it was private. And then he went on to demand changes he wanted in the community, yet the tennis association is not open to the public. She has reported incidents of vandalism to her person, her vehicles, her business and her home which she believes were a direct result of hercomplaintsregarding illegal use of the tennis courts. She spoke about witnessing various incidents she believes represent illegal use of tennis courts. She is trying to keep a business going for the entire community as a whole and not just for one particular ethnic (group) wanting their way.. Grace MacBride said she believes everyone can see that she is not Chinese and she does not believe that this is "just an ethnic problem." She is a member of the Diamond Bar Tennis Association. 1) In checking the list of rules prepared by Bob Rose for the Commission's approval, she assumes the 30 minute time limit for use of a tennis court is a typo. Even the most rank amateur tennis players come to the court and warm up for 10 minutes with practice serves, volleys and overheads. In fact, no serious tennis player would even consider starting to play without the warmup period which leaves 20 minutes for play. If players or coaches must relinquish a'courtin one-half hour that means players will not be able to finish even one set let alone finishing a best two out of three match. Coaches charge for one hour lessons. If they have to leave the court after 20 minutes of instruction neither they nor their student will wish to adhere to such a rule. Students would not be getting a decent lesson and coaches would be forced to lower fees which>are already very reasonable in D.B. No where that she has been in the entirety of the United P JULY 16, 2001 PAGE 4 SPECIAL PARKS & REC COMMISSION MEETING States and other countries has she ever seen a half-hour rule and she has easily visited 100 facilities. This rule makes no sense. Every hour on the hour is the accepted rule among all tennis players and coaches everywhere; 2) limiting coaching to not more than two persons on the court what is the reasoning? If there is concern about damage to the surface, when you put two coaches on one side (of the net) and 8 people on the other side (of the net) it is called a tennis clinic. The coaches can feed only one ball at a time so that each of the four people would be attempting to hit every fourth ball. Major wear and tear of surfaces comes much more readily from wearing hard soled shoes when walking on the court, skate boarding or roller blading on court surfaces. No tennis player could ever be accused of doing any of these things. They respect and realize the importance of proper care of the courts. 3) What will the instructor permit look like? Will the instructor have a card or other document he carries with him to be presented upon request. I suppose the D.B. residents who are instructors could comply with this fairly easily. But what about the instructors that you or I bring here to give us our tennis instruction on these courts. Do you expect someone who comes from a jurisdiction to visit family to get a city permit if he wants to give someone in his family a one-hour tennis lesson. Consider this. An instructor from Pasadena is asked by a D.B. resident to come here and give him/her a one-hour lesson, possibly on a one-time basis. Now he (the instructor) has to take an extra hour and one-half to drive here and get his city permit before he can go out and teach that D.B. resident for one hour. This is cumbersome for the city and for D.B. residents and the coach. Surely you are not going to use taxpayer dollars to send the sheriff's out but maybe you are. If the sheriff is going to be the monitor he should only have to see the persons ID - driver's license, school 'ID card or other official ID card. Will the city issue ID cards to people who do not have driver's licenses or student ID's? What sort of citation will the sheriff or monitor issue? The more rules, the more difficulty, enforcing them. Please! Let's keep it simple. When the city contracts with the organization from Brea to conduct summer clinics does the contract limit them to half hour usage and only two students to one coach on the court? Please, please, keep it simple. Richard Han, 553 Great Bend Drive, has been a resident of D.B. for 10 years and described himself as a tennis enthusiast. He plays in many USTA league games and his team has won many, many trophies. He hires/retains coaches to teach his kids - Mad Dog and his nephew who is great with the kids because he teaches them how to think and behave on the court. He retains Mr. Brian Su to teach his team mates how to think on court. His team just happened to be undefeated in their district and they are going to the playoff. He would find it very disheartening to find out four different reasons that he will not be able to retain Mad Dog. He would be even more disheartened to discover that he cannot retain Mr, Brian Su to educate his team mates. D.B. is very small and he does not understand all the fuss about setting up regulations. How is it that we have fallen into a police state mentality. When he mentioned "tennis police" to Mr. Henry Talbot who happens to be the executive director of the Southern California Tennis Association, he laughed. He acknowledged the fact that cities have the right to set ordinances and regulations, but it is unusual. He said that if there are circumstances that require it, go ahead. But not in the City of Diamond Bar. The city does not need to raise money and the courts are JULY 16, 2001 PAGE 5 SPECIAL PARKS & REC COMNIISSION MEETING not overloaded. Mr. Talbot said that a half an hour is not good for anyone. Mr. Talbot suggested that he (Richard Han) come to this meeting and ask three questions: 1) What is the situation or situations that is causing this to be necessary; 2) what are the procedures to require the teaching permit, and 3) who is behind all of this. He believes that this is much fuss about nothing. Just let the people play, promote tennis and encourage tennis activities and league play. Dennis Su, a D.B. resident and member of the tennis team. At present the tennis courts are under-utilized. Mr. Han visited the city and school tennis courts during the day and he found that there was only 25 percent usage of the courts. In the event the courts become full, the tennis team proposes self-management and volunteer patrol. More regulation and control demotes tennis as many have stated. They do not want it made difficult for people to participate in tennis -they want everyone to be able to enjoy tennis. Sheriff's department personnel and staff should not be utilized to patrol courts. Tennis courts in this and other communities have been managed by a simple rule - courtesy and respect for others. He requested an amendment to 3.d. of the proposed tennis court rules to wit: "Players in waiting should acknowledge others when they have the right and are waiting. Players should place rackets in holders and remain in person to reserve the courts." This is common practice in many communities. Self-management will prevail because this is our community. Felix Chen, 1537 Diamond Court, said that tennis courts are supposed to be for the recreation of D.B. residents. From what he observes about this proposal, it is anything but recreational. He urged the Commission to consider who or why this policy is an issue and look at the matter from the standpoint of the residents. The purpose of setting up rules is so that there is something for everyone to follow. Only D.B. residents should be allowed to express their opinion and participate in the making of rules. He urged the Commissioners to look at the motives of the person who originally brought up this issue and to determine why the community is going through such a time consuming process. The simpler the rules, the better for the community. Tommy Lu asked if tonight's discussion included the issue of "misdemeanor" to which CSD/Rose responded that "misdemeanor" is not being proposed. Milind Joshi, a D.B. resident and tennis player. He agreed with most of the prior statements. Unfortunately, this year's Wimbledon winner was not from the U.S. Here in D.B. we are trying to create champions and the only way they can be created is to have natural talent properly directed by proper coaching. His son wants to be a good tennis player and he should have all of the rights to select who coaches them and how they are trained. He suggested that the Council not put any restrictions on where he chooses to have training as long as he follows tennis etiquette, manners and is courteous to everyone. Annie Wang, a D.B. resident who lives close to Ronald Reagan Park. When she visited the park at the end of June she discovered that all three courts were occupied by. City of D.B. Recreation for three hours. There are only eight courts in the City of JULY 16, 2001 PAGE 6 SPECIAL PARKS & REC COMMISSION MEETING Diamond Bar. If rules are imposed on residents, how will these rules effect the City's recreation program. Chair/Hull responded to Ms. Wang that there is not a park in D.B. that should have instruction on all courts. The City intends that it will not happen again. Grace MacBride said she does not agree with the statement regarding the majority of input referred to in. CSD/Rose's letter regarding the special April 26,' meeting. In fact; the majority of the people present were not happy with the things that were happening. Robert Chou came to the podium to set the record straight. First of all, the D.B. Tennis Association is open to everyone. Their membership includes Council Member O'Connor. He said that rule 1 d. refers one hour but there is a 30 minute rule posted on the tennis court. C/Torres asked staff to explain why, from an historical perspective, the city has gotten to this point: CSD/Rose responded that the issue of the tennis court rules came to the fore last summer when the six -ball rule began to be more aggressively enforced. Many members of the public and instructors were contacted by staff and by the sheriff's department because of having too many balls on the tennis courts. A number of residents came before the City Council and requested that the six -ball rule be eliminated. The City Council asked the Parks and Recreation Commission to make a recommendation to the Council and in November 2000, the Commission recommended that the Council eliminate the six -ball rule. In December, the City Council supported the Commission's recommendation for elimination of the six -ball rule. During_the December meeting discussion, Council instructed the Commission to come up with a permit system that would allow private instructors to use the public tennis courts for private instruction which began the process for a permitting system for private instructors. The reason this issue was raised is that the six -ball rule was always used to identify "illegal" instruction of private lessons because a tennis instructor would usually have -a basket of balls on ,the court rather than six balls. If a person was observed to have a basket of balls they were approached. City Council directed staff and the Parks and Recreation Commission to find an alternative method of identifying illegal instructors and to establish a permit system that allowed private instruction on the tennis courts. As a result of Council's instruction, an ad hoc committee was established at the Commission level. The ad hoc committee came up with a very restrictive permit process which went before the Council for first reading in March and second reading in April, Tennis players became aware of the restrictive permit process and presented their comments to the Council. As a result, Council tabled establishment of the restrictive permit process and directed the Parks and Recreation Commission to come back to them with an alternative process. A public meeting was held in April to discuss ideas regarding the permit process. From that information the ad hoc committee met again with staff and developed the rules that are presented in draft form tonight. JULY lb, 2001 PAGE 7 SPECIAL PARKS & REC COMMISSION MEETING VC/St. Amant indicated to Mr. Chou that the proposed rules will eliminate problems. He pointed out that with the implementation of these rules, tennis instruction will be allowed (it was not allowed in the past) and the remainder of the rules have been in effect. He believes the 30 minute court use while people are waiting should be re- worded to state "one set" which is a universal tennis rule. Currently, this is not a consideration because generally, people do not have to wait for a court. One-half hour is a universal rule and there would be no reason to change a universal rule and he does not see a problem with that rule. When the Commission was considering the six -ball rule, the residents testified that everyone was instructing their kids and there was no illegal instruction. As a result, the Commission recommended that the Council eliminate the six -ball rule which they did. At the same time the Commission recommended that something be done about illegal instruction. At the time, there was no public interest in illegal instruction and the focus was on elimination of the six -ball rule. He further explained that proposed rule 1 allows for use of tennis courts on a first come, first serve basis which means exactly that. It does not mean that someone who holds apermit for instruction has the right to be the first person on the court. All are treated equally. As far as enforcement, it will remain the same as before except that now there will be enforcement of illegal instruction. The permit process will not be difficult. A person need only go to city hall, apply for a permit and receive the permit. There is no fee- it is a simple process. In response to Grace Mac Bride, he stated that the permit process applies to professional and semi- professional instructors, not to friends and family members. C/Anis agreed with VC/St. Amant. The reason this process has gone on for such a long period of time is because one issue is addressed and then citizens come back with new issues. Chair/Hull thanked everyone for their participation. He commented that he has two daughters who play soccer and he pays for private instruction for them which is done in the public parks. He has been guilty of doing what these rules are attempting to avoid. He is a member of the ad hoc committee that helped put together the proposed rules. As Commissioner Anis stated, every time we come to a meeting we hear something new that the public wants addressed by the Commission. He concurs with the speakers that kids need private instruction so he will push for that: He has checked with the city managers of the cities of Walnut, Chino Hills and Irvine and all that the etiquette on all tennis court is a 1/z hour rule. And so now the residents are asking for something that is not apart of tennis etiquette. He pointed out problems with the "hanging racket" proposal. If an instructor can potentially hang up several rackets and monopolizes court time, how will he/she be monitored. He asked if players have to pay instructors if they arrive at 5:00 p.m., for instance, and have to wait for an hour to obtain a court. Alfred Planes, a Walnut resident, is a tennis instructor and has been teaching "illegally" in D.B.. He did not solicit business in D.B. He was asked by friends and family member to give private instruction using public facilities. During the entire time he has been instructing tennis players, he and all of the other instructors and players follow the tennis etiquette rules. When he and other instructors show up to PAGE 8 SPECIAL PARKS & REC JULY 16, 2001 COMIVIISSION MEETING give lessons and the courts are busy they wait along with everyone else as they have always done. No .one considers that they are to have special privileges. He responded to Chair/Hull that when he is giving instruction it is rare that someone is waiting to use the court. VC/St. Amant reiterated that the 1/2 hour use rule should not be an issue because it is a universal tennis rule. The D.B. courts are not private courts, these are public courts. A person does not have to be a resident of D.B. to use the courts. Chair/Hull explained why he is very much in favor of the permit process. He has dealt with many groups such as Pop Warner Football, MJB Basketball, little league, girls softball, etc. Every organization that uses a public facility must have a permit to be on the fields. The permit is nothing more than letting the city know who is on the field so that 15 different organizations are not fighting over the same location. The permit process is no charge/no fee is easily accessible. The ,process that the Commission is proposing is a pro -active stance to ward off potential problems. It is notrestrictive. In addition, when an instructor is provided a permit they will also be provided a copy of the rules and regulations so that they understand the rules. He does not believe that these proposed rules are burdensome. Paul Moravek returned to state that he felt it was important to characterize the April 26 participation as a unanimous vote for one player one hour which was not made clear by the review of the record and it was implied that participants agreed to rules such as those proposed at tonight's meeting which is not correct. He asked the Commission if they noticed the animosity of Mad Dog representatives toward the tennis teaching and learning community. Mad Dog has a business interest and if the city gives them a half hour club with which to beat Brian Su they will bloody him with it and they will make it impossible for him (Brian Su) to bill his hour with his daughters. VC/St. Amant asked how often other courts are in use when Brian Su is teaching. Mr. Moravek indicated that when he picks up his daughters on Thursday evening there are usually one or two other courts being used at Maple Hill Park. VC/St. Amant said he sees the potential problem but he believes there are ways around it. Chair/Hull said that if the Council approves recommended changes he believes the Commission needs to monitor this matter for one year during which time all complaints will be documented and reviewed. He reiterated his recommendation for changing one-half hour to one hour court use. CSD/Rose explained to Alfred Planes that if the rules are adopted the same penalties that currently exist will continue to apply. It is an infraction for violating the rules. The first offense in a year can garner a fine of up to $100; a second offense in the same year can garner a fine of up to $200; the fine for an offense in the same year can PAGE 9 SPECIAL PARKS & REC JULY 16, 2001 COMNIISSION MEETING be up to $500. Infractions are enforced by the sheriff's department. It is not the intent of the City of Diamond Bar to deploy sheriff's onto the tennis courts looking for infractions. However, from last summer to when the six -ball rule was eliminated the sheriff's department was instructed to assist in enforcing the six -ball rule because the information going to staff was that there was a lot of illegal activity taking place. He said he believes that as a direct result of that enforcement the issue is being discussed today because it created interest in having it be legal and not illegal to be on the courts. CSD/Rose indicated to Grace MacBride that if a person wishes to receive a permit they can fax their application to city hall and a permit can be faxed back to them or sent to them in the mail. The permit process involves obtaining identification information and signature. The main reason for requiring this information is to have it available to the public. At this point, the city has no idea who is teaching or how many are teaching' on the public tennis courts. He is only aware of five or six instructors as reported to him. Chair/Hull indicated to Grace MacBride that if a one-time lesson turns into full time instruction and the instructor does not have a permit this process allows the city to issue a citation. The process is very simple and it does not cost a penny. C/Torres said that the community will have had due notice that a permit is required and he does not believe that "emergency" instruction will be a major concern. The Commission is trying to meet the spirit of what the community wants with balance and rationality. CSD/Rose responded to C/Anis that no time limit has been set for permits. The city intends that the permit will be more like a registration and will not expire. There is no limit on the number of students that can be taught under any single permit. VC/St. Amant asked participants if the standard universal tennis rules allow for one- half hour or one hour. CSD/Rose said other cities did not designate times, they had one set to indicate the length of time. Paul Moravek asked if Brian Su's permit could be revoked if the city received a certain number of complaints about him from Mad Dog Tennis, for instance. All of this time is being spent on one issue to accommodate Mad Dog and the owner will do what he can to destroy it for everyone else. There is no problem with the one hour court time with the rest of the residents. VC/St. Amant said that the rules should not changed to accommodate instruction. Tennis courts are for public use. In response to a question regarding revocation of a permit, CSD/Rose responded that any time the city receives a complaint it is thoroughly investigated. The city has been PAGE 10 SPECIAL PARKS & REC ' JULY 16, 2001 COXMSSION MEETING receiving complaints from Mad Dog for 10 years. Staff requires proof to determine that the complaint is valid. Merely because the city receives numerous complaints does not mean that they must be true and that an instructor's permit will be revoked. VC/St. Amant said he liked Dennis Su's recommendation for hanging rackets with a body present and he would like it incorporated in the rules because he believes it is a good indication that someone is actually waiting to get onto a court. Sometimes people show up and sit on the bench and it is difficult to tell whether they are waiting to play or just observing. Alfred Planes said he feels that in order to eliminate unnecessary arguments the best thing to do is for the people who want to wait for a tennis court, they should show up to the court, hang the racket and identify themselves and indicate they are waiting for a court, and whatever rules the Council initiates, those are the rules that must be followed. It is very simple. He does not teach consecutive 'lessons if other people are waiting to use the court. If no one is waiting for a court, instructors may conduct consecutive lessons. Char/Hull moved, C/Torres seconded, that the following rules be recommended to the City Council for approval. 1) Change III to read: "Any other usage requiring exclusive reservation for more than one hour. 2) Change 3 to read: "When others are waiting and no courts are available play is limited to one hour of use and then must be relinquished." 3) Delete 3.b. and 3.c.; change 3d. to 3. b. and reword as follows: "Waiting players must remain in person on the court desired. Priority of right to use the court shall be established by the placing of a racket on a numbered placeholder. " 4) Eliminate 3.e. and 3. f. 5) 4. 5.6. will remain as written. 6) Change the last sentence of 7. to read as follows: Instructor must have a permit issued by the City of Diamond Bar in order to collect fees from student(s). 7) If deemed necessary, review the tennis court rules in 12 months. Motion passed by the following Roll Call voter AYES: COMMISSIONERS: Anis, Torres, VC/St. Amant and chair/Hull NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Finnerty CSD/Rose stated that the proposed rules will most likely be presented to the City Council on August 21 as part of the user group document. 2. ANNOUNCEMENTS: JUNE 26, 2001 PAGE 2 ` PLANNING COMMISSION 6. NEW BUSINESS: 6.1 General Pian Conformity Report for Vacation of a portion of Right -of -Way for Hawkwood Road pursuant to Section 65402 of the Government Code. This matter is before the Planning Commission because of a request by JCC Homes to vacate a portion of the right-of-way for Hawkwood Road within Lot 28 of Tract 47850 of the private community of the Crystal Ridge Estates. This request is made to facilitate the installation of a security gate for emergency services access at this entrance to the Crystal Ridge Estates. PROPERTY ADDRESS: Eastern End of Street Of Hawkwood Road Diamond Bar, CA 91765 APPLICANT: City of Diamond Bar. DCM/DeStefano presented staff's report. Staff recommends that the Planning Commission approve the attached resolution finding and reporting that the location, purpose and extent of the vacated portion of right-of-way for Hawkwood Road is in general conformance with the General Plan of the City of Diamond Bar: VC/Ruzicka moved, C/Nelson seconded,: to approve Resolution finding and reporting that the location, purpose and extent of the vacated portion of right-of-way for Hawkwood Road is in general conformance with the General Plan of the City of Diamond Bar. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Kuo, Nelson, Tye, VC/Ruzicka, Chair/Zirbes NO; :S: COMMISSIONERS: None AB„ ENT: COMMISSIONERS: None 7. CONTINUED PUBLIC HEARING: None 8. PUBLIC HEARING: 81 Conditional Use Permit No. 984(1) Development Review No 98-12(1), Variance No.99-2(l) (pursuant to Code Sections 22.66.050 -extension of time and 22.76.020 -modification) is a request to revise a project approved by the Planning Commission on June 22, 1999. The revision includes a reduction in total square footage of the approved project. , The approved project allows the construction of an automated car wash with retail sales boutique, lube center, detail center with office, auto service center and fuel dispensers, and retaining wall with a maximum height of 18 feet 'UNE 26, 2001 PAGE 3 PLANNINGCOMMISSION which is deleted in the revision request. Additionally,' the applicant is requesting a time extension of the Planning Commission's approval. PROPERTY ADDRESS: 515 S. Grand Avenue (Parcels 3 and 4 of Parcel Map No. 15625) Diamond Bar, CA 91765 PROPERTY OWNER/ Mathew Tachdjian APPLICANT: P.O. Box 4655 Diamond Bar, CA 91765 AssocP/Lungu presented staff's report. Staff recommends that the Planning Commission approve - Conditional Use Permit No. 98-7(1) and Development Review No. 98-12(l), Findings of Fact, and conditions of approval, as listed within the resolution. James Cook, project architect, responded to Chair/Zirbes that because the area will be paved there will be no dusty cars as currently exist. Chair/Zirbes opened the public healing. There being no one present who wished to speak on this item, Chair/Zirbes closed the public hearing. C/Nelson moved, C/Tye seconded, to approve Conditional Use Permit No. 98-7(1) and Development Review No. 98-12(l), Findings of Fact, and conditions of approval, as listed within the resolution. Motion carried by the following Roll Call vote: - AYES: COMMISSIONERS: Kuo Nelson, Tye, VC/Ruzicka, Chair/Zirbes` NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: ` None 8.2 Variance No. 2001-03/Minor Conditional Use Permit No. 2001-03 (pursuant to Code Sections 22.54, 22.5y6.020(B), and 22.68.030(B)) is a request to permit a`243 square foot room addition. 'A variance is required due to the room addition's encroachment into the rear setback and site coverage of approximately 39 percent. A Minor Conditional Use Permit is required for the expansion of a legal nonconforming structure. PROJECT ADDRESS: 1008 Jason Place {Tract No. 42569, Lot 24} Diamond Bar, CA 91765 JUNE 26, 2001 PAGE 4 PLANNING COMMISSION PROPERTY OWNER: Connie Wong 1008 Jason Place Diamond Bar, CA 91765 APPLICANT: James Ables 19953 Valley Boulevard Walnut, CA 91789 DSA/Smith presented staff's report. Staff recommends that the Planning Commission approve Variance No. 2001-03 and Minor Conditional Use Permit No. 2001-03, Findings of Fact, and conditions of approval, as listed within the resolution. i f James Ables, applicant's representative, agreed with reebrnmendations ' Chair/Zirbes opened the public hearing. Alice Penn, (rental property at 1025 Marc Court), expressed her concern that the addition might compromise the soil. above her house resulting to a mudslide which would damage her r b property and reduce its value. Mr. Ables explained that there are a series of 4 or 5 area drains currently built into the property to insure proper drainage. A 15 foot setback will be maintained. The area is � well-maintained and the hardscapes make certain that the water flows toward the drains. Chair/Zirbes closed the public hearing. Following discussion, C/Tye moved, VC/Ruzicka seconded, to approve Variance No. 2001-03 and _ Minor Conditional use permit No. 2001-03, Findings.of Fact, and conditions of apftoval; as listed within `the resolution. 'Motion carried by the following Roll Call vote: �^ AYES: COMMSSI'JNERS Kuo, Nelson, Tye, VC/Ruzicka, Chait rbes NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None 9. PLANNING COMMISSION COMMENTS: C/Tye asked why the Verizon public hearing signs are still present on the site during construction. DCM/DeStefano reiterated that removal of the public hearing signs has been an issue for the City since the requirement was place in the City's Development Code. The City contacts the property owner requesting removal of the sign. If the signs remain on-site, it becomes a code enforcement issue. Staff' will contact UNE 26, 2001 PAGE 5 PLANNING COMMISSION Verizon and request removal of the sign. State law requires that property owners be notified of impending projects: 10. INFORMATIONAL ITEMS.- 10.1 TEMS:10.1 Status Report for Development Review No. 2000-12, Conditional Use Permit No. 2000-07, and Variance No. 2000-06 located at 1440 Bridge Gate (Lot 16, Tract No. 39679) within Gateway Corporate Center DCM/DeStefano presented staff's report. Ch sir/Zirbes felt that proposed changes to a project of this magnitude might be referred back to the Cornmission for consideration of landscaping and other issues that might effect the community. 10.2 Public Hearing dates for future projects. DCM/DeStefano reported that staff has asked Pulte to 1) create a low -scale wall, 2) create a low - scale fence, or 3) create a full-grown hedge row to hide' the mechanical equipment on Diamond Bar Boulevard near the project's entrance. DCM/DeStefano stated that the City and the Chamber of Commerce has entered into a partnership that will result in economic development efforts over the next two years. The plan is to meet with tenants of different shopping centers; and learn about their concerns and questions about matters of interest in the City as well as, how the Chamber can help provide them with business assistance. ; Initially, a test will take place this Friday at the Albertson's Shopping Center at Grand and Diamond Bar Boulevard from 10:00 a.m. to 1:00 p.m. If the test is successful, the pattern will continue over the next six months, once a week at each of the 25different commercial and industrial centers. At its last meeting, City Council approved the FY 2001/02 ;budget and capital improvek��ent projects recommended by the Planning Commission. Included in the budget is allocation for an additional 20 hours per week for code enforcement. Recruitment is underway to fill the second Development Services Assistant position previously held by Sonya Joe. Council will likely adopt its list of goals and objectives at the next City Council meeting. At its June 19 meeting Council approved for second reading the JCC zone change, which will become effective about July 19. At some point in the near future a project will be submitted for the Planning Commission's consideration. DCNMeStefano provided updates on current pending projects: CoMmunity/Senior Center and Library project, City of Industry's 'Industry East Project, Lanterman Developmental Center Expansion project, Census 2000 figures and related` revenue issues, and the Alameda Corridor East project. �%1,0- CITY OF DIAMOND BAR INTEROFFICE MEMORANDUM TO: Mayor Huff and City Councilmember 0' Connor FROM: Linda G. Magnuson, Finance Director SUBJECT: Voucher Register, August 7, 2001 DATE: August 2, 2001 Attached is the Voucher Register dated August 7, 2001. As requested, the Finance Department is submitting the voucher register for the Finance Counrittee's review and approval prior to its entry -on the Consent Calendar. The checks will be produced after any recommendations and the final approval is received. Please review and sign the attached. w r ;c" $ o- >, 3tIT IF'MANM RUN DATE: 08/4212001 08.54:34 ' VOUCHER REGISM PAGE ' 1 DUE THRU: 0810712401 PREPAID FUND/SECT—ACCT—PROJECT—ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK A-1 PARTY RENTALS 0015350-42353-- 517101 H-DAY.PARTY CANOPY—RENTAL 1,250.1 TOTAL PREPAIDS 00 TOTAL VOUCHERS 1,250,00 TOTAL DUE VENDOR 1,250.00 AAF 0015850-45346-- MATURE DRIVING CLASS 120.03 08107/2001 50867 TOTAL PREFAIDS 120,00 TOTAL VOUCHERS .00 TOTAL DUE VENDOR; 124,00 AIR & HEATING EXPERTS INC 001-34140-- REFUND -MEC PERMIT#16730 34.44 TOTAL PREPAIDS .00 TOTAL VOUCHERS 34.00 TOTAL DUE; VENDOR 34.00 r'1EF;ILA"d ASSOCIATIDN OF UNIV WOMEN 0015350-42353-- PROCEEDS—E1DAY GELEB 588.00 08/07/2001 50844 TOTAL PREPAIDS 588.010 w TOTAL VOUCHERS .00 TOTAL DUE VENDOR 588,04 ROWAN ANDERSON 51,019 PHUND PK DEP—REAG41 50,00 TOTAL PREPAID5.00 � ,{ TOTAL VOUCKI RS 50.00' TOTAL DUE VENDOR 50.00 CMISTINE ANN ANGELI 0001535"-45'00-- 11257 CONTRACT CLASSES—SUMMER 90.40.- TOTAL PREPAIDS .00 TOTAL VOUCHERS 90.00 TOTAL DUE` VENDOR , 90.00< PATTY ANlS 06/28/01 P & R COAL — 06/28 45.00 0015350-44100-- 071601 P3+R COM -7/16 45.00< TOTAL PREPAIDS ,00 TOTAL VOUCHERS 90.40 TOTAL. DUE VENDOR 90.00 CTIT- .�.t - RUN DATE. 08/02/2401 081-50:34 .WYi VmDa REGISTER per: DUE THRU: 0B/07/2001' PREPAID FUND/SECT-ACCT-PRDJECT-ACCT PD # INVOICE DESCRIPTION DATE CHECK APPLEONE-EMPLOYMENT SERVICES 0014030-44000-- CA -4052514 TEMP SVCS -GENERA. WJE 6/3 76.95 0015354-44400-- CA -4445196 PROF SVCS-RECR'W/E 6/23 305.27 00140.30-44004-- CA -4045196 PROF SVCS-CMGR W/E 6/23_ 192.38 0014034-44444-- CA -4048$32 PRO SVCS-CMGR W/E 6/30', 349.13 0014040-44004-- CA -4048832 TEMP SVCS-CCLRK W/E 6/30 51960 0414440-44440-- CA -4045196 TEMP SVCS-MXW/E 6,/23 519.60 4414040-44444-- 11272 CA -4052514 TEMP SVCS-CCLERK W/E 7fl . 415.68' 0014444-44000-- 11272 1-40565 TEMP SVCS—CCLERK W/E 7/14 519.60 0015310-44404-- 11107 'CA4047412 TEMP SVCS—F/6t'S W/E 6/30 707.85 0015510-44404-- 11107 CR40436% TEMP SVCS—PWS W/E 6/23 747,85 TOTAL PREPAIDS .00 TOTAL VOUCHERS 4,313.11 TOTAL DUE VENDOR 4,313.91 EILEEN ARMIJq 001-34780-- 43675 RECREATION REFUND 85.00 TOTAL PREPAIDS , TOTAL VOUCHERS TOTAL DUE VENDOR 85.40 AFRRDW -TRAILER to SlUPPLIES 0014444-42,'04-- PC59914 MAINTENANCE — EDC 24.62 TOTAL PREPAIDS ,CIO TOTAL VOUCHERS 24.62 TOTAL DUE`VENDOR 24.62 ATU 118S0 42125-- LONG DIST AGES-MKTG 34.11 04#4Ct C -411L'4-- LONG DIST'CHARGES. 2175 118,5098 —42125-- LONG DIST GHARGESMKTO 14.10'_, 4414CF4j 42{ 5 -- LUNG DIST'CHGS—B 3c S 22.56' 0014090-421'25-- LENS 11ST CHARGES 57.76 44140 —42125-= LONG DIST 'CHARGES 12.65- 0014095-42125-- LONG DIST CHARGES-MKTG 54.32 001Ift09G' 42125-- LOW DIST CHARGES'. 61.43 04147?5-42125-- LONG DIST CHARGES 27.3'22 4015314-42125-- LONG DIST CHGS—HERITAGE 0415331 42121-- LONG DIST CHARGES-SYC CYN 18.$3 0015331-421:15-- LONG DIST CHARGES�-SYC CYN 15.32 0414090-41125-- LONG DIST CHARGES 15.01 4014C5'D-41:{25-- LONG DIST tI4R ES 14.97 TOTAL PREPAIDS .44 `. TOTAL VOUCHERS TOTAL DUE VENDOR 384.24 AT&T WIRELESS SERVICES 1214411-42115-- CELL CHRGS-SHERIFF 26.14 0014415-42125-- CELL CHARGES -VOL PAT 61.60 0414090-42#-- CELL CHARGES—GENERAL 33.9; 00#4ta90-41#25-- CELL CHAR[iES—GENERAL 138.91 44#44.30-42125-- CELL"CHARGES-CMGR TOTAL,PREPAIDS 4 .00 TOTTALVOilCHERS "> 295,27 TOTAL DLEM3W 295.27 IAJL lrww• LH IVI/dWi'. -. - PREPAID FUW/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION, _ . AN +1i DATE CHECK TRUEDI K BALSITIS .;. 001-34-M-- 43&34 RECREATION REFUND 75: 04 TOTAL PREPAIDS TOTAL VOUCFiERS 75.00 TOTAL DUE VENDOR 75.00 DAT BUSTERS SOFTBALL TEAM 0015350-4rZ3-- t EEQS•81DAY CF -EB 4UO.Q0 08107/2001 50845 -TOTAL PREPAIDS 400.0 TOTAL VOUDlERS .00 TOTAL RE VENDOR 400.00 DEE RECOVERS ` 1415541-42210-- 1809;19 BEE REMOVAL-DIST #41 70.00 1415541-42210-- 180864 BEE REMOVAL-DIST #41 95. 00 TOTAL PREPAIDS ,t ., TOTAL VOX HERS 155.00` TOTAL DUE VENDOR 155.00 &W' E BISHOP 0015350-45300=- 11258 CONTRACT CLASSES-SUMR 336.00' TOTAL PREPAIDS .0 w, TOTAL VOUCHERS ` 336.00 TOTAL DUE VENDOR 336.00 LYSnn BLOOI9FIELD � 001-2-- 51$59 REFUND PK DEP-HERITAGE 50.00 TOTAL,PREPAIDS .00 TOTAL VOUMS 50.00 ' TOTAL DUE VENDOR 50.00 BOISE CASCADE OFFICE PRODUCTS 00140 0-4fi0 -- 10408 SUPPLIES -GEN 104.62' 0014030-41200-- 10408 SUPPLIES -CMO 69.13 0014040-41200-- 10408 SUPPLIES-CCLERK 122.87 0014095-46220-- 10408 CABINET-C&M 558.10 0014090-41200-- 10408 SUPPLIES -GEN 1,238.38 001= 10-412 /-- 1040$ SUPPLIES -PW i 105.45 0015510-41204-- 10408 SUPPLIES-PWKS 53,63 0015510-46200-- 10408 FILE CABINETS -PUB WKS 958.23 00140501-41200-- 10408 SUPPLIES -FINANCE 35.59 0015310-41200-- 10408 SUPPLIES -COMM SVGS 65.52 0014050-41300-- 10448 SMKALL EQUIP -FINANCE 77.76 0015210-41200-- 1.0408 SUPPLIES -PLANNING 149.44 0015350-41200-- 10408 SUPPLIES-REC 256.48 TOTAL PREPAIDS .00 TOTAL VOUDiERS 3,695.18 TOTAL DUE VENDOR ' 3,695.18 DONTERRA CONSULTING ' 001-23011-- 1796 PROF SVCS-FER 96-28 434,65 TOTAL PREPAIDS ,40 TOTAL VOUCHERS TOTAL DUE VENDOR 430.65 Me RIN AME 08/42MOI 48:54:34 t}1 DU REGGIS�� - ry��}ryrytryryq� DUE T:. 0810 jG OI '?PREPAID FUND/SECT—ACCT—PR0 ECT -ACCT PD # INVOICE. DESCRIPTION Alum .. DATE CHECK ELIZABETH ''BRAY 401-34720-- < 43443 RECREATION REfUNI# TOTAL PREPAIDS .44 TOTAL VOUCHERS 84.44 TOTAL DUE VENDOR . 84.44 CITY OF BREA 4015350=-42410-7 7/12,19/01 DAY GAfiiP'SRIM EXCURSION: TOTAL PREPAIDS .40 y TOTAL VOUCHERS 93.00 TOTAL DUE VENDOR 93.00 BRIAN BRED'! 01153 0-45345-- 1115E EMTERTAINMNT—COWCERT-8/15 $E10.00 TOTAL PREPAIDS.00 TOTAL.VR9 TOTAL DIS VENDOR804.DU .x DAN PROSNIAHAN fir: 51595 REM PlK DEI''—REAGAN " TOTAL PREPAIDS r � TOTAL VOUCHERS .00 50,40` -. TOTAL DUE- VENDOR 54.00 Y "Kry NW FS:.... ByN SPORTS } Sn� 0115350 4120?-- 91699516 SUPPLIES -REG TOTAL PREPAIDS TOTAL VOUCHERS .W 33.30 TOTAL DUE VENDOR =33.3 BULK TRANSPORTATION 51920 REFUND PARK DEP—SYG CYN 54.44 TOTAL PREPAIDS TOTAL VOUCHERS 50.00` TOTAL "DUE VENDOR 50.04- ROMEO E:U NLI IAN s'i—tuv;72-- 51944REFUNL' Pt DEP—FANTERA 250.40 TOTAL PREPAIDS TECTAL VOUCHERS 250.40 TOTAL DUEVENDOR 250.0 CALIFORNIA CONTRACT CITIES ASK s�tii4vsl0-4iw3s?-- SEMINAR-AZARI9/21-2v 365:00 °. TOTAL PREPAIDS.00` TOTAL VOUCHERS 365.44 t TOTAL DUE VENDOR `365,04 GFELIA CARTAGENA y r* » Gssi 23fl42-- 51914 REFUND PK DEP-Sk!MITRIDDE 50,00 TOTAL PREPAIDS :..4ti jl- TOTAL UOUDIERS = t, j . TOTAL DUE VENDOR SA 4 x V - " RUN DATE-- 08/02/2001 08.50.34 VOUCHER REGISTER PARE, 5 DUE'THRU: 08/07 -IMI " PREPAID FUND/SECT—ACCT-PRUCT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHEF CEWAER 0014010-42315-- C10703 QIP-AN5ARI 'Ji/02 40,00 TOTAL PREPAIDS .04 - TOTAL VOUCHERS 40.00 TOTAL DUE VENDOR 40.00 CHEFS 0013350-41200-- SENIOR BBQ 7/27 350.00 08/07/2001 50871 TOTAL PREPAIDS 750.00 TOTAL VOUCHERS ,00 TOTAL DUE"VENDOR` 750,00 GENIE CHENG 001-34760--" 42634 RECREATION REFUND 524.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 524, TOTAL DUE VENDOR. 52.00 LINIiA CHENG 001-34760-- 42756 RECREATION REFUND 524,00 TOTALPREPAIDS ,00'' TOTAL VOUCHERS 524.070 TOTAL DUE VENDOR` 524.00 CH?OICE'ADVEFTISIhr, W" 4095-41400— 11175 3 7 SUPPLIES -PEN/PENCIL SET 1,184.80 = TOTAL PREPAIDS ' .40 TOTAL VOUCHERS 1,184.80 TOTAL DUE VENDOR 1,184.80 CINEMA 8 0015350-42410- 525551 DAY CAMP EXCURSION 454,50 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 454.5.0 TOTAL DUE VENDOR 454,50 CIP!TAS COR" 05"ATION 00153.-10-4213 -- 11270 150408497 UNFRM RNTL-W/E 7/9 18.81 00153i0 421,0-- 11274 150412315 :. UNFRM RNTL-W/E 7/23 22.62 W1`310-42130-- 11270 15041MI UNFR!4 RNTL-W/E 7/16 22.ts2 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 64.05 TOTAL DUE VENDOR 64.05 CITY OFF BREA 01115350-42410-- DAY CAMP SWIM EXCURSION 46.50 ` TOTAL PREPAIDS „00; TOTAL VOUCHERS 46.50". TOTAL DUE VENDOR 46.50 } q .. 1 �kti �r y.� CITY Iff' DIAMOND ' x..vA -RUN DATE- 08/02/2001 08.*50:34 VOUCHER REGISTER PAM 6 _DUE TflRU. 08(07/2001 FUND/5ECT-ACCT-PROJECT-ACCT PO # INVOICE DDESCRIPTION AMOUNT ' PREPAID DATE CHECK CITY OF LAVERNE 0014411-45405-- JUN01 'PRKG CITE-HRGS-JUNE 7:00 0014411-45405-- 1UN01 PRKG CITE HRGS-JUNE 7`.00 TOTAL PREPAIDS 00 TOTAL VOUCHERS - 14.00 'TOTAL DUE VENDOR 14.00 CIVIC RESOURCE GROUP LLC 0014095-44000— 10789 PROF.SVCS-E GOVKIT STRTGC 9,910.49 TOTAL PREPAIDS .00 TOTAL VOUCHERS 9,910.49 TOTAL DUE, VENDOR 9,x,10,49 COBRAS SOFTBALL TEAM 0015350-45305-- PROCEEDS-E/DAY CELEB 200.00 0$(0712001 50846 TOTAL PREPAIDS 200.00 TOTAL VOUCHERS .00 TOTAL DUE 'VENDOR '00,00 SONIA JGLEME LAMBSON-COLLINS 00150-45:00-- il283 CONTRACT CLASS-SUMMER 1,209.64 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1,209.60` TOTAL DUE VENDOR 1,,209.60; COMMERCE CITY MAINTENANCE COMPANY 001�:t1f 4'21 -- 75127 CARPET CLEAN-HERITAGE 820.00 0015.33 1 ' 210-- 75127 CARPETCLEAN-SYC CNYN PARS; 75.40 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 895.00 TOTAL DUE VENDOR 895.00 COMMERCIAL LOCA: & ;SECURITY SYSTEMS 0015 1 4: IO-- 39939 REPAIR LOCK-SYC CNYN PARI; 195.12 f015�4t' 422iI-- 39974 REPAIR LOCI.-SYC CYN PK 70.40 TOTAL PREPAIDS .00. TOTAL Vt3tUERS 265.52' TOTAL DUE VENDOR 255.52 COINRAI! & ASSOCIATES 0014750-44010-- A10166 5354 AUDITING SVCS 3,000,00 , TOTAL PREPAIDS .00 TOTAL VOUCHERS 3,wo.00 TOTAL DUE VENDOR 3,000,00 CONTRACT LAS! FUND 00140104 325-- LCCA MTS-HUFF,ANSRRI 8115 40.00 TOTAL PREPAIDS .00' TOTAL VOUCHERS, 40.00 TOTAL DUE 'MMOP 40.00 2� 201, IF T1IA .moi �.. . RUN DATE., 08/02 2DDI 08150.34 WiICNEtt I LISTER PAGE. 7 MUE THRU. 08/07/2001 PREPAID FUND/SECT-ACCT—PROSECT—ACCT PO # INVOICE DESCRIFTIX AMOUNT DATE CHECK GUY; CORIA U01 -X4720-- 43714 RECREATION FUND 84.00 'TOTAL PREPAIDS 00 TOTAL VOUCHERS 84.00 TOTAL DUE VENDOR 84.00 ERNEST CORREA 001-23002-- 51548 REFUND PIS DEP—HERITAGE _ 50.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 50.00 TOTAL DUE VENDOR 50.00 COUNTY OF LOS ANGELES 0014090-42315-- LAFCO COSTS FY 01/02 830.31 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 830,31 TOTAL DUE VENDOR 8 .31 CLQ SCOUT PACK 473? PROCEEDS-D/DAY CELEB 400.0 08/07/2001 50847 TOTAL PREPAIDS 400.00 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 400.00 CUE, SCOUT PACK 777 0015350-42353-- PROCEEDS—B/DAY CELEB 538.00 08/07/2001 50848 TOTAL PREPAIDS 588.00 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 588.00 virvy rr P 0.13'=s r-45300-- 11298 CONTRACT CLASSES-SUMMER2 151...0 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 151,20 TOTAL DUE VENDOR 151.20 Cv.4 ENS— - ER11.15 0 15? t�-452G1-- 11348 2001DB-0cr D & S S%ICS CONTRACT 2002 38,831.06 0015220-45201-- 10303 2001DB-07 BLDG & SFfY SVCS -6/18-29 25,302.51 TOTAL PREPAIDS .00 TOTAL VOUCHERS 64,133.59 TOTAL DUE VENDOR 64,,133.5? D'ANTONIO'S°RISTORANTE 0015735a-42140-- 136174 CLASS RENTL—DINING SKILLS 63.00 0015350-42140-- 136173 CLASS REWL—DINING SPILLS 136.65 TOTAL PREPAIDS .00 TOTAL VOUCHERS 199.55' TOTAL DUE VENDOR 199.65 DAY & NITE COPY CE`ITER 0015350-42110-- PRINT SVCS -RECREATION 19,22' TOTAL PREPAIDS 00 ; .. . TOTAL VOUCHERS 19.22- TOTAL DUE VENDOR 19.2' RUN DATE: 08/0212001 081150:34 VOUGFR REGISTERPAGE. $ DLE; THRU. 08/07%2001,- PREPAID FUNDISECT-ACCT-PROJECT-ACCT PO i1 INVOICE DESCRIPTION AMOUNT DATE : CHMK JENE`A DEGASTRO 0015350-45305-- 11159 LVERTAINW-CONCERT Sm 21000.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 2,000.00 TOTAL ME VAR 2,000.00 JOHN DELGADE? 001-23002-- 51764 REFUND PK DEP-PANTERA Pio 50.00 TOTAL PREPAIDS .UO TOTAL VOUCHERS 50.00 TOTAL DUE VENDOR 50.00 SHELLY DELGGADO 401-23002-- 51906 REFUND PY DEP-SUMMITRIDGE 50.00` TOTAL PREPAIDS .00 TOTAL VOUCHERS 50.00 TOTAL DUE VENDOR 50.00 s DELTA DENTAL 001-21104-- PP 12113 JULY 01 -DENTAL PREMIUMS 1,526.48 0810712001 50833 TOTAL PREPAIDS 1,525.48 TOTAL VOUCHERS ,00 TOTAL DUE VENDOR 1,526.48 -. CAROL DENNIS f 00140.31..-44000-- THCA06riOl PROF SVCS-TRES HERMANOS 40,00' 0014040-44000-- WCCA06270 PROF SVCS WCCA 6127101 " 80.00 :,. 0014040-44000-- DBCCO61901 PROF SVCS-CC,RDA 6/19101 340.00 0015350-44000-- PRR062801 PROF SVCS: -PARKS 6128101 240.00 001400-44000-- LMC062501 PROF SVCS-LANTERMAN 6125 160.00 0015210-44000-- PC&AC06260i PROF SVCS -PLN COMM 6126 140.00 0015350-4400E-- PRR071601 PROF SVCS -PARK 7116 160.00 0015553-44000-- 071201 PROF SVCS -T& -T NTS 7112 2240.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1;400.00 TOTAL DUE VENDOR 1,400.00 DEPARTMENT OF CONSERVATION OE1' 435`0-- SNIP FEES 4TH OTR 2,842.83 08107/2001 50862 TOTAL PREPAIDS 2,842.83 TOTAL VOUCHERS .00 TOTAL ME VENDOR 2,842.33 DEPARTMENT OF TRANSPORTATION' 0015554-45507-- 10310 157,n5 SIGNAL MAINTENANCE -MAY 01 1,076.73 TOTALPREPAIDS .00 . TOTAL VOUCHERS 1,076.73 TOTAL ME VENDOR 1,076.73 DETPERS & ASSOC 0015331-4,2110-- 3040 EQUIPMENT -HERITAGE -PARK 419.78 TOTAL PREPAiD5 .00' TOTAL VOUCHERS -499.78 ` TOTAL DUE VENDOR 499.78 rte. ,m At RIM M_ RUN 'DATE. 08/02/21 08:50.34 .. = REGISTER PAGE* 9 -; DUE THRU: 1810712041 'PREPAID FUNDISECT-ACCT-PROtECT-ACCT PO 4 INVOICE DESCRIPTION Now MATE CHECK DIAMOND BAR BREAKFAST LIONS CLUB 0015350-42353-- 9 PROCEEDS-B/iiAY Cm 585.04 08/07/2001 50844 TOTAL PREPAIDS 588.00 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 588.00 DIAMOND BAR CHAMBER OF COMMERCE 0014010-422M. M4TG - O -'COMA 7/25 10,00 08/0712001 50840 TOTAL PREPAIDS ." 14.00 TOTAL VOUCHERS TOTAL DUE VENDOR 10.00 DIAMOND BAR COMMUNITY FOUNDATION 0015350-42353-- PROCEEDS-B1DAY CELEB 200.00 08/0722001 501850 '0015350-42-- PROCEEDS-B/DAY CELEB 588.00 08107110101 50850 TOTAL PREPAIDS 788.10 TOTAL VOUCHERS ,gip TOTAL DUE VENOM 788.00 DIAMOND BAR HAND CAR WASH 0025310-42200-- 10M JUNE 01 c CAR WASH'COM SVCS 9.91 0015210-42200- 10273 JUNE 01 CAR WASH COM SVCS 12.99 0014090-42-- 10273 JUNE 01 CAR WASH POOL VEHICLES 89.91 0014090-42200-- JUNE 01 CAR WASH - POOL VEHICLE 39,9E 0t?15554-42200-- 10273 JUNE 01 CAR WASH PUBLIC -WORKS 22.99 TOTAL PREPAIDS .00 TOTAL VOUCHERS 165.84' TOTAL DUE VENDOR ' lam DIAMOAD BAR HIGH SCHOOL PATHWAYS 0015350-42353-- PROCEEDS-BIDAY CELEB 200.00 0810712002 50851 00153350-42:51-- PROCEEDS-B/DAY CELEB 588.00 08/07/2002 50851 TOTAL PREPAIDS 788.00 TOTAL VOtERS .00 TOTAL DUE VENDOR 788.00 DIAMOND BAR IMPROVEMENT ASSOCIATION 0014095-42115.-- 11254 M88 JULY ALS -CONCERTS IN PARI: 450.00' TOTAL PREPAIDS .00 TOTAL VOUCHERS 450.00 TOTAL DUE VENDOR 450.00 DIAMOND BAR MtOBIL 0015310-42320-- 11024 FUEL -COMM "SVCS 283.35 0014090-42310-- 11019 FUEL -GENERAL 180.54 0014440-41200-- 11019 FUEL-EMER PREPAREDNESS 71.59' TOTAL PREPAIDS .00 TOTAL VOUCHERS 53..1.48 TOTAL DUE; VENDOR 535.48 DIAMOND BAR REPUBLICAN WOMEN"FEDERA 0015350-42353-- PROCEEDS-11DAY CELEB 588.00 08/07/2i 11 50852 TOTAL PREPAIDS '588.00 TOTAL VOUCHERS ,40 TOTAL DUE VENDOR 588.00` 4� MM DATE*- 08/02/2001 081-501-34 PAGE.* 10 DUE THRU: 08/07/2001 PREPAID FUNDISM-ACCT-PRMECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK DIAMOND BAR SENIOR CITIZENS CLUB 0015350-42353-- PROCEEDS-B/DAY MEB 588.00 08107/2001, !sm, 1255215-4000— REIN -INS COVERAGE 263.00 TOTAL PREPAIDS 588.00 TOTAL VOUCHERS 263.00 TOTAL DIE VENDOR 851.00 DIMOND PHOTO 0015350-42110— 407405 PHOTOM-COW CTR PROS!4.72 0015350-42110 407406 PHOTO DEV_Cbmm m PROD 6.39 TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR 11.11 DIANA CHO & ASSOCIATES 1255215-44000-- 10243 719101 PROF SYMCOM 6101" b -M.00 TOTAL PREPAIDS —00 TOTAL VOUCHERS 65o.00 TOTAL WE VENDOR Moo DISCOUNT SCHOOL SUPPLY 001`:,5" - 412c;;-- D0}356210002 DAY CAMP UFFLIES 27XI 'TOTAL PREPAIDS 59 TOTAL VOUCHERS 27.01 , TOTAL DIE VENDOR :27.01 KS- DT'MRSIFILI, PARATIRAINSIT INC 1125360-4V310-- 11125 SKITTLE SVCS -CW -ERT Py 647'..39 TOTAL PREPAIDS .00 TOTAL VOUCHERS 647.39 TOTAL DUE VEND1 647,39 BMIC DESIGN 13FOUP INC 2505310-46415-10998-46415 10818 M11-60 PROF SVCS -PETERSON PARK. -707.50 TOTAL PREPAIDS .00 TOTAL VOUCHERS 707.50 TOTAL DUE VENDOR 707.50 DOCUMENT IMAGING SERVICE CORP 04014040-44000— 10773 M SCAN/DGM COW Svcs 723.18 0014040-44030-- 2342 ANNL SUPP-9/1-8/30102 8;737,20' TOTAL PREPAIDS .00 TOTAL VOUCHERS 9,4:60.38 TOTAL OUE'VENDOR`9 4W 38 DOG DEALERS INC 0015350-45300— 11260 CONTRACT CLASS -SUMER 417.00 TOTAL PREPAIDS TOTAL VOUCHERS 417.00 TOTAL DUE VENDOR 417.00 x° �` _Y ,I' ;IIIAMOND RUN DATED 08/02/2001 .08150134 - . VOUCHER Rmism ...� f i 11 DIS THRU1 08/07/2001„ PREPAID FUND/SECT-AMT-PROJECT-ACCT PO 4 INVOICE DESCRIPTION AMCIUNT DATE CHECK . DOGGIE WALK BAGS 0015310-41200-- 200106155 'BAGS/PARKS 275.75 TOTAL PREPAIDS ` ,00 TOTALVOUCHERS275.75 TOTAL DUE VENDOR 275.75 DOUBLETREE HOTEL 0014010-42,30-- HOTEL RSV -LEAGUE COW 1,,193,50`08!07/2001 50865 0014030-4233(1-- HOTEL RSV -LEAGUE CONF 341.00 08/07/2001 '50865 TOTS.. PREPAIDS 1,534.50 TOTAL VOUCHERS .0 TOTAf DUE VENDOR 1,5.34.50 ROBERT DUNCAN 001=34740-- 40753 RECREATION REFUND 40.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 40.00 TOTAL DUE VENDOR' 40.00 E -Z RENTALS 0010-45305-- EZ162637 REG GRILLS RENTAL-JUL 4TH 127.33, 27.33- TOTAL TOTAL PREPAIDS .40 TOTAL VOUCHERS 127,33 TOTAL DUE VENDOR 127.33° AllA ELATTAR 001-'34720-- 435531 RECREATION REFUND 42.00 TOTAL PREPAIDS .04 TOTAL VOUCHERS 42.00 TOTAL DUE VENDOR 42.00 GAIL'ESFAHANIHA Chi 2300 - 51940 REFUND PK DEP-HERITAGE 50.00 TOTAL PREPAIDS .00 Ti31 AL VOUCHERS 50.00 TOTAL DUE VENDOR 50.00 F€IERAL EXPRESS 00'14090-42120-- 5870.85152 EXPRESS MAIL-DEWRAL 51.12 1255215-42120-- 1LsJ 587885152 EXPRESS MAIL-CDEG 16.06 0014090-42120-- 58794M EXPRESS MAIL -GENERAL 59.27 0014090-42L20-- 567914006 EXPRESS MAIL -GENERAL 48.04 001409+3-42120-- 537855847 EXPRESS MAIL -GENERAL 59.43 TOTAL PREPAIDS ,00 TOTAL VGLICHERS 233.92 , TOTAL DUE VENDOR 233.92 ` ANNETTE FINNERTY 0015350-44100-- 06/28/01 P & R COM - 06/28 45,00 0015350-44100-- 05/24/01 P''& R COM - 05/24 45.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 90.00' TOTAL DUEVENDOR 90,04 _: ZITSDFIXAUDB " . RUN DATE.' 118/0212001 08.54=34 VOUCHER REGISTER PAGE. 12 DUE THRU: 0810712001 FUNDISECT-ACCT-PROJECT-ACCT PO 4 INVOICE DESCRIPTION AMOUNT PREPAID DATE_ CHECK BILL FLANNERY 1264411-42340-- TRAINING SEMINAR-REIMB > 131.93 TOTAL PREPAIDS .TOTAL 00 V{NICHERS 131.93 TOTAL DUE VEND 131.3 FLOWERS ARE US 0014M--42395-- 7/12101 FUNERAL,ARRGNMNT'FLANNERY 94.50 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 94,50 TOTAL DUE VENDOR 94.50' FOOD SYSTEMS INC. 001405-42325-- CATERING-MAYORS>ROUNDTBL 113,40 TOTAL PREPAIDS 00 TOTAL VOUCHERS 113.40 TOTAL DUE ` VENDOR 113.40 FOOTHILL TRANSIT ZONE 111205Y3-45535— 12407 FOOTHILL PASSES -JULY " 4 785.60 1125 5t-45583-- 12407 CITY SUBSIDY -JULY 1,098.4 TOTAL PREPAIDS .00 TOTAL VOUCHERS 5,884,02; TOTAL DUE VENDOR ' 5;fi84.02 JDh3i FR17 TlE RICY 00153v0-453 05-- 11157 ENTcRTAINMENT-CONCERT 8/8 950.00 TOTAL PREPAIDS TOTAL VOUCHERS 950.40 TOTAL DUE VENDOR 950.00 GFE FRIEDRICH $m ASSOCIATES IYxC 2505510-464ii-16101-46411 10777 0107-14 PROF SVCS -WALNUT LAR DESGM 5,311.78 ' TOTAL PREPAIDS ,00 TOTAL VOUCHERS 5,311.78 TOTAL DUE VENDOR 5,311.78 GirR' SMUT TROOP 1�45t-CADETTES 0015350-44 2 353-- PROCEEDS-8/DAY CELES 588.00 08/07/2001 50854 TOTAL PREPAIDS 588,00 TOTAL VOUCHERS ,00 TOTAL DUE VENDOR 588.00 GIRL SCOUT TROOP 207 0015356-42353— PROCEEDS-E/DAY CELE6 .200.00 08/07/2001 50855 TOTAL PREPAIDS 200.00 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 200.00 GOLDEN SPRINGS PTD 0015350-42353-- PROCEEDS-B/DAY CELEFi 200.00 03/07/2001 50856 TOTAL PREPAIDS 200,00; TOTAL VOUCHERS .#} TOTAL DUE VENDOR 200,00 �. � Mfr, CITY `OF DIAML iD "BAR..: RUN %ATE: 0810212001 08s5D:34` VOUCHER REFiISTER pA : 13 ' DUE TOW 0810712001 PREPAID FUND/SECT-AECT—PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK STAN GONTA 0015350-45300-- 11262 CONTRACT;CLASSES=SUMMER 1;584.00 TOTAL PREPAIDS: .00 TOTAL VOUCHERS 1,584,40 TOTAL DUE VENDOR 1,584.00 GRAPHICS UNITED 0014095-42110-- 8416 PRINTING SVCS -DB COMM NEW 1,635.04 TOTAL PREPAIDS Oq TOTAL VOUCHERS 1,635.00 TOTAL DUE VENDOR 1,635.00 GRILLO FILTER SALES q�11�30-42�1q-- A31g05 SUPPLIES -HERITAGE PARK 106.50 TOTAL PREPAIDS .00 TOTAL VOUCHERS 106.50 TOTAL DEE VENDOR 106.50 HALL & FOREMAN,INC 0015351-45223-- 11421 4247701 PR5F.SVCS-PLAN CHECK 127.50 0015551-45223- 111721 42473 PROF. SVCS - PLAN CHECK 468.75 TOTAL PREPAIDS .()q TOTAL VOUCHERS 596.25 TOTAL DUE VENDOR 596.25 HALLMAR . PRO IDTIONS INC 0'014095-41400-- 21165 8257 SUPPLIES-RECYCLEB PENCILS 559.31 ` TOTAL PREPAIDS , TOTAL VOUCHERS 559.31 TOTAL DOE VENDOR 559.31 KATE HAND CLQ'. 34120-- 43P4 RECREATION REFUND 120.00 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 120.00 TOTAL DUE VENDOR ` 120,00 MIKE HEWEDRY gclic,35?-453'0=5-- 11151 ENTERTAINMT-CONCERT PARK' 750,00 08/07/2001 50834 TOTAL PREPAIDS 750.00 TOTAL VOUCHERS .00 "TOTAL DUE ;VENDOR 750.00 RAC'OUEL COREEN HERNANDEZ 0015350-453W-- 11265 CONTRACT CLASS SUMMER 1,977.00 TOTAL PREPAIDS . TO'T'AL VOUCHERS i 977.84 � TOTAL DUE VENDOR 11977.00 AMY HLUCHY DOI-34720-- 42075 RECREATION REFUND 33.00 TOTAL PREPAIDS ,(j TOTAL VOUCHERS 53.00 TOTAL DUE VENDOR .,,qq '; a_ MIAMI. 08/02/2001 08:50:34 VOUCIRREGISTflt 'PAGE:,14 DUE THRU. 08/07/2DOI PREPAID FUND/SECT-ACCT-PRDJECT-ACCT PO # INVDICE DESCRIPTION AMOUNt., 'TATE CHECK HOME DEPOT 0015554-42130-- 1048945 ROTO'}MR RENTAL 47.20 0015554-41250-- 87115160526 SUPPLIES - PUBLIC WORKS 60:50 0+315554-41250-- 89316010224 SUPPLIES - PUBLIC WORKS 82.51 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1911:31 TOTAL DUE VENDOR 190.31 ROBERT S. HUFF 0014010-4215-- 1019204-78 REIMS CELL CHRGS-+,SIL AUG 79.9E TOTAL PREPAIDS .00 TOTAL VOUCHERS 79.93 TOTAL DUE VENDOR' 79.9$ JEFF ,HULL 0015350-44100-- 071601 MR C% -,M-7/16 45.E 00153350-441001- -05/24101 - P`& R MM -05/24, 45.00 ., 0015M-4411311-- 06/28/01 ' P & R U - 06/25 45.00 TOTAL PREPAIDS 00 TOTAL VOUCHERS 135.00 TOTAL DUE VENDOR 135.00 �W, wg HULS EtT111RONMENTAL MANAGEMENT, LLC ' 1155515-45500-- 10464 2025 PROF SVCS -INTEGRATED WSTE 2,043.35 4 j15-455OO-- " 10464 2034 PROF SVCS -INTEGRATED W5TE 3,175.00% TOTAL PREPAIDS .00 TOTAL VOUCHERS 5,218,75 , TOTAL DUE VENDOR ` 5,218.75 :r. Ht;NSAE;EF. ASSOCIATES x05215-46420-13°99-46420 10554 1060558 PROF SVCS -COMM SR CTR 1`,935.37' 2505215-46420-13"899-46420 10554 1010592 PROF SVCS -CDM SR CTR 2,371,50 TOTAL PREPAIDS .00 TOTAL VOUCHERS 4,306.87 TOTAL M VENDOR 4,306.87 HYDRO SEE PRODUCTS 1415541-42210-- 11201 EU-SPP,"WLER TIME 'CLOCK, . 2 300.40 TOTAL PREPAIDS ,00'- TOTAL VOUCHERS 2,300,40'' TOTAL DUE VENDOR 2;300.40 ICMA 0014030-42.315-- MBM5HP`RNWL-5Tp&NY 407.35 TOTAL PREPAIDS .00 TOTAL VOUCHERS 407,3; TOTAL DUE VENDOR 407,35 ILAHI ENGINEERING 0014040-46200-- 25996 SCSI CAFE/SCANNER 31.32 ` - TOTAL PREPAIDS TOTAL VOUCHERS 31,32 TOTAL DUE'VENDDR 31.32 u , ex x RUN HATE= �IO2/2001 t�:50:34 � DEGIt . PAGE• 15 DUE THRU: 08/07/2001 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION, AMOUNT DATE CHECK KAREN _IN43UAL 001-34780-- 43791 RECREATION REFUND 32.00 TOTAL PREPAIDS >' .00 TOTAL VOUCHERS 32.00 TOTAL DUE VENDOR 32.00 INDUSTRY MANUFACTURERS COUNCIL ' 0014010-42325-- LEGISLATION UPDT-O'CONWOR X0.00 08/0712001 50869 TOTAL PREPAIDS 20.00 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 20.90 INLAND EMPIRE STAGES: 0014415-4225-- 3576 TRANS SVC -CC BBQ 8/15 325.09 TOTAL PREPAIDS .00 TOTAL VOUCHERS k'25.00 TOTAL BE VENDOR 25.1 INLAND VALLEY DAILT BULLETIN 001-23010-- 156289 LEGAL AD ;FPL 2001-23 126.00 001-23010-- 104420 LEGAL AD FPL 98-51 152,E 001-23010-- 1217478 LEGAL AD FPL 2001-11 130.00 001-13010-- 56444 LEGAL AD FPL 2001-14 68.67 001-23010-- 56444 LEAGL AD FPL 2001-10 68.66 001-301x1-- 118226 LEGAL AD FPL 2000-01 154.00 001-23010--, 118954 LEGAL AD FPL 2000-11 144.E 001-23010-- 31745 LEGAL AD FPL 2001-10 110.00 001-23010-- 114262 LEGAL AD FPL 2001-13 126.00 001-.230i0-- 56444 LEGAL AD FPL 2001-18 68.67 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1,148.00 TOTAL DUE VENDOR 3,148,00 INLAND VALLEY HUMANE SbCIETY 0014431-4540;=- 11014 42500-2001-7 ANIMAL CONTROL. SVCS -JULY 5,437.00 001443145403-- 11014 42500-2001-8 ANIMAL CONTROL SVCS -AUG 5,437.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 19,u74.00 TOTAL DUE VENDOR 10,974.00 IRPM MULLER ASSOCIATES 0014rj'90-42140-- JUNE 01 LEASE 21660 COPLEY-dUdE 17,351.15'08/07/2001 508.38 0014090-42140-- JULY 01 LEASE 21660 COPLEY-JULY 19,774.95 08/07/2901 `+08,'9' TOTAL PREPAIDS 37;126.10' TOTAL VOUCHERS .00 TOTAL DUE VENDOR 37,126.10' JACK ISTIK 0015510-44100-- 071201 T&T COMM MTO-7/12 45.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 45.00 TOTAL DUE VENDOR ' 45.00 RUN DATE= 08102/2001 08.50:34 DUE THRU. 08/07/2001 PREPAID FUND/SECT-ACCT-PROJECT—ACCT PO # INVOICE . DESCRIPTION NOW, 'DATE CHECK ITALIAN CATHOLIC FEDERATION 0015350-45305-- 1105 REIMB-4TH JULY CONCW 71.00 TOTAL PREPAIDS — 00 TOTAL VOUCHERS 71.00 TOTAL DIE VENDOR 71.00 JAMES T HULL 0015.350-45300-- 11266 CONTRACT CLASSES/SUMMER 1,522.80 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1,522.80 TOTAL 'DOE VENDOR 1,522.80 JENKINS & HOGIN, LLP 0014020-44)?D-- ;LUNE 01 ' GEN LEGAL SVCS -6/01 2,8.35.00 1155515 -44000 -- ME 01 LEGAL SVCS—SOLID'NSTE 1,576.50 0014020-44020-- JUNE 01 LEGAL SVCS—FINANCE 6/01 13.50' 0014020-44020-- JUNE 01 LEGAL SVCS—CON SVC 6101 40.50 0014. ?-44020-- JLC 01 LEGS.. SVCS—PUB WS '6/01 456.00 0014020-44020--- JUNE 01 L€GAL SVC5—CM ;BEV 6/01 ' 175.511 TOTAL PREPAIDS .00 TOTAL VOUCHERS 5,427.00': TOTAL DUE VENDOt? 57427.00 EaENEAM ISABEL KAFLAN �a 0012350-45300-- 11267 CONTRACT CLASS—SUMMER 321.00 TOTAL PREPAIDS .04' TOTAL VOUCHERS 321.00 TOTAL DUE VENDOR 321.00 KENS HARDUARE (YU15554-41250-- 054669 SUPPLIES -ROAD MAINT 1.22 TOTAL PREPAIDS .00' TOTAL VOUCHERS 6.22 TOTAL DUE VENDOR 6.22 KEY570NE UNIFORM CENTERS 0014415-41200-- 11290 423 UNIFORMS' V/PATROL 133.65 TOTAL PREPAIDS .04; TOTAL VOUCHERS 133.65' TOTAL DUE VENDOR ` 133.65 SHE42IA KHAN 001 x;4320-- 43379 RECREATION REFUND 327.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 327.00 TOTAL DUE VENDOR 327.00 CHRISTINE KIM 001-34760-- 43520 RECREATION REFUND 136.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS TOTAL DUE VENDOR 136.00. s' ,136.110 a. an RUN DATEI 08/91/2001 08.50:34 kETi3rSTFft PAGE! 17 DUE THRU=;08107/2001 PREPAID FUNDJSECT-ACCT-PROJECT-ACCT PD # INVOICE DESCRIPTION 3, DATE CHECK MYONG IN KIM 001-34780-- 43256 RECREATION REFUND 90.00 TOTAL PREPAID " .00 TOTAL VOUCHERS 90.DO TOTAL DE VENDOR 90.00 ANNETTE KITAYAMA 001-2^a002-- 51911 REFUND PK DEP-HERITAGE 50.04 TOTAL PREPAIDS .00 TOTAL VOUCHERS 50.00 TOTAL DUE VENDOR 50.00 JOSEPH KUNG 00155I0-44104-- 071201 T&.T COMM MTG-7/12 45.00 TOTAL PREPAIDS 00 TOTAL VOUCHERS 45.00 TOTAL ME VENDOR 45.Oti GEORGE KUD 0415210-44100-- APR24/MAY22 PL COM -51M2; 4/24 130.00 TOTAL PREPAIDS 00 TOTAL VOUCHERS 130.40 TOTAL DUE VENDOR . 130.00 ANGEL `1 KWAt 00153-51 -4.300 11263 CONTRACT GLASS -SUMMER 306,00- 06.44TOTAL TOTALPREPAIDS .00 TOTAL VOUCHERS 306.00' TOTAL DUE VENDOR 306.40 ELEANOR KWAPd 001-3478']-_ 43382 RECREATION REFUND 120.00 TOTAL PREPAID .00 TOTAL VOUCHERS 120.00 TOTAL DUE VENDOR 120.04 LA RDYAL VISTA '&gLLF. COURSE 01015.350-42140-- 1403 GOLF CLASS-AFRIL/MRY 432.00 0015.2 -42140-- 1002 GOLF CLASS 1/18-3/29 496.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 928.00 TOTAL DUE VENDOR 928.00 LA SIGNAL 2505510-468412-16501-46412 10889 1975 TRFFC MODFCTN-GRAND/G/SPG 18;004,50 TOTAL PREPAIDS .00 TOTAL V011CHERS 18,004.50 TOTAL DUE VENDOR 18,004.50 LANDATA AIRBORNE SYSTEMS I� 0014090-44000-- 10932 01-353 PROF -SVCS --AERIAL MAPPING 22f494.60 TOTAL PREPAIDS .00 TDTAL VOUCHERS 222494.60 TOTAL DUE VENDOR 22;494.60 gm tp tITY OF DIAMOND BAK" RUN DATE.' OB/D212001 08.54=34 VOUCHER REGISTER' PAGE: 18 DUE THEA: 08/07{2041 PREPAID' FUND/SECT—ACCT—PRO,.ECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK LANDS` END 0014095-41400-- 11173 1764895 SUPP-LOGO SHIRTSMA005 1,666.12 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 1,666.12 TOTAL DEE VENDOR 1,666.12 LANDSCAPE STRUCTURES INC 0015513-42210-- L33711 REPLC EQUIP—HERITAGE PK 127.44 TOTAL PREPAIDS TOTAL VOUCHERS 127.44 TOTAL DUE VENDOR 127.44 LDM ASSOCIATES 0015210-44000-- 10763 6 PROF.5VCS—CONSULTANT 403.75 001-2^x010-- 6 PROF SVCS -FPL 2000-53 240.00 001-23010-- 6 PROF SVCS -FPL 2000-55 446.25 0015210-44000-- 7 PROF SVCS- 8.40 PROF SVCS' -FPL I -MI -16 43.75 001-23010-- 6 PROF SVCS -FPL 2000-17 455.0 001-23010-- 6 PROF SVCS -FPL 2001-08 472.50` 001-23010-- 7 PROF SVCS -FPL 2000-17 445.53 001-:3010-- 7` PROF SVCS—FPL 2001-15 8.75 001-E3=s1�3-- 7 PROF SVCS—FPL 2001-16 105.00 001—' 01 E-- 6', PROF SVCS -FPL 200-17 431.67 0015210-144000-- 6; PROF SVCS-PLANNINH 138.75 TOTAL PREPAIDS .00' TOTAL VOUCHERS 3,749.65 TOTAL ME VENDOR 3,749.65' LEAGUE OF CA CITIES 0014014j -423x0-- V EXECUTIVE fid—ANSRI,HERR 690.00 08107/2001 50M 00146340-42:220-- EXECUTIVE FORM—LOWRY 345.00:08/07/2001 50836 TOTAL PREPAIDS i 1,035.00 TOTAL VOUCHERS 00 TOTAL DUE VENDOR 1,035.00 CATHY LEE 0001-34761,5-- 4402° RECREATION REFUND ; 84.00 TOTAL FREPAIDS ,0{y TOTAL VOUCHERS 84.00 TOTAL DUE VENDOR 84.00 VATY LEE 001-23002-- 51741 REFFUND.PK DEP—REAGAN 50,00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 50.3' TOTAL DUE VENDOR 50,g0 di` tt RUN NTE: 08/02/2001 08«0:34 VIS REGISTER ' ' PAM,• 19 DIS TOM 08/07/2001 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CFM LEIGHTON & ASSOCIATES, INC 001-23012-- 11334 PROF SVCS -EN -01_304 10861 165.00 001-23012-- 11096 PROF SVCS -EN -01-307 10984 373.76 2505310-46415=10893-46415 LE100113M LANDSLIDE REPAIR=SYC CYN 3,353,54 001-23012--, 11099 PROF SVCS -FPL 98-62 90.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 4,482.26 TOTAL DUE VENDOR 4,482,26 JOYCE LEONARD-COLBY 0015510-441010-- 471201 T&T COM MTG-7112 45.00 TOTAL PREPAIDS .04 TOTAL VOUCHERS 45.00 TOTAL DUEMW ell. 00 LETTER PERFECT SIGNS'INC13RP 1385538-42210-- 4584 DIRECTIONAL SIGNAGE 122.88 TOTAL PREPAIDS .00. TOTAL VOUCHERS 122,68 TOTAL DUE VENDOR 122:88 LEWIS ENGRAVING INC 001400,7-42113-- 11302 7015 ENGRAVING SVCS 17.28 TOTAL PREPAIDS .t TOTAL VOUCHERS 17.28 TOTAL DUE VENDOR 17.28 CONSTANCE J LILLIE 0015350-45300-- 11269 CONTRACT CLASS -SUMMER 360.00 TOTAL PREPAIDS .00' TOTAL VOUCHERS 360.44 TOTAL DUE VENDOR 360.00 SHERRY LIP? 0101-34760-- 42561 RECRFATION REFUND 173.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 173.00 TOTAL DUE VENDOR 173,00- HEIDI LIL' 1)01-:x4'80-- 43874 RECREATION REFUND 270.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 270.00 TOTAL DUE VENDOR ' 270.00 LOS ANGELES COUNTY - MTA 1125-M-45535-- 11304 ' M686 MTA' BUS TOKENS 1,800.00 ' 1!=3-4M35--11303 701558 � PITA PASSES -JULY 680.09 11'555'_'•-45533-- 11303701558 MTA PASSES -JULY 3: d.32 112'55.53-455.3.5-- I1303 701.5`8 MTA PASSES -JULY 333.31 1125.�53"` -45533-- 11303 741558 MTA PASSES -JULY 168,29 " TOTAL PREPAIDS 00 TOTAL VOUCHERS 3,325.00 TOTAL DUE VENDOR 3;325.00 RUN DATE: 08/02/2001 08:50*4 VOUCHER REGISTER PAGE: 20 DUE THRU. 0810712001- PREPAID' FUND/SECT-ACCT—PROJECT—ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK LOS ALES COUNTY FIRE DEPARTMENT 0014421-45404-- C0002262 WILDLANDS FIRE FY 01102 7,359.0(1 TOTAL PREPAID , TOTAL VOUCHERS 7,859.00 TOTAL DUE VENDOR 7,359.00 LOS ANGELES COUNTY PUBLIC WORKS 0015510-45530-- AR015393 IND WASTE SVCS MAY 01 1,218.95 0015331-45300-- 10039 AR015591 SUMP PUMP MAINT 319.24_ 0015554-45512-- 10314 F1000401 STORM DRAIN CLEANING '00 2,425.32 TOTAL PREPAIDS 04 TOTAL VOUCHERS 3,963.51` TOTAL DUE VENDOR' ?,963.51 LOS ANGELES COUNTY SHERIFFS DEPT 0014411-45401-- 12A MAY HELICOPTER SVC 100.00 0014411-45402-- 36243 HIGH IMPACT PROD 6/9-10' 3,.,322.28 112555-45402-- 36243 TRANSIT SALES SCRTY 6/26' 102.54 0014411-4501-- 34100 CONTRACT SVCS—JUNE 01 324,220.41 0014411-45402-- 36244 CALVARY CHAPEL 6/015,381.17 0015,150-453305-36243 PARK CONCERTS 6/20-27/01 745,68 r 126441-42;40-- 36244 COPS CONF'CG 6/17-i8/41 851.14k="° 0014411-45402-- 36018 SCHOOL TRAFFIC"CNTRL 6/01 1,062.29 TOTAL PREPAID .00 TOTAL VOUCHERS 333,785,51; TOTAL DUE VENDOR 33,785.51 LINDA C LOWRY 0014090-42325-- 071801 REIMB—SR CTR MTG 7/18 16.47 TOTAL PREPAIDS ,( TOTAL VOUCHERS 16.47 TOTAL BE VENDOR 16.47 DEBRA MADALOtf 001-344760— 43008 RECREATION REFUND- 395.00 TOTAL PP,EPAIDS TOTAL VOUCHERS 195.00 TOTAL DUE VEP= 195.00 MAINTE 0015340-42214-- 11154 532,315 CLEANING SUPPLS—HERITAGE 48.25 401534)-42210-- 11150 530$00 C MINO SUPPLS—HERITAGE 47.54 TOTAL PREPAIDS .00 TOTAL VOUCHERS 95.79 TOTAL DUE VENDOR 95.73 MARIA MANALO 001-2:'°U2-- 51867 REFUND PK DEP—HERITAGE -200.00 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 200.00 TOTAL DUE VENDOR;. ;200.00 N 3, s +?� '#` x=��-w' €. `rg�" E 3h ��y 9+.§.��y� +&'4a''-...sem c ^�� r,�. ,1ic.` = rd,•' � a�,.. x; ',__ ;`.�i ::_ � k,� .. �..3 ,.. .., ; 4`11! �'�IIH'Mi1Y il►H� v i\W� N1 TE� t�$/02120Q1 t?$• i34 REGIASTE�Ry/ Pyr 21 �i{ ��i� DUE Tt RU*., 08/07!2001 - - PREPAID FUNDISECT–ACCT–PROJECT–ACCT PC # INVOICE DESCRIPTION AMW DATE CHECK PRABHJINDE MAND 001-34780-- , 43303 RECREATION REFUND 20.00 TOTAL PREPAIDS ,qct TOTAL VOUCHERS 20.-00 TOTAL DUE VENDOR 20.00 VANESSA C MATTO 0015350-45300-- CONTRACT ;CLASS–SUMMER 360.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 360.00 TOTAL DUE VENDOR JILL MEDIA 0015350-45300-- 10992 CONTRACT CLASS–SPRING 108.00 TOTAL PREFAIDS :0 TOTAL VOUCHERS ' 108.00 TOTAL DLA VENDOR 108.09 METROLINK li-Mi53-45535-- 11311 116763 METROLINK PASSES-JULY 3:,048.00 112c,553-17533-- 11311 116763 METROLINY-PASSES-JULY 8,262.00 TOTAL PREPAIDS ,00` TOTAL VOUCHERS 41,310.00' TOTAL DUE VENDOR 41,310.00 MICHAEL BRANDMAN ASSOCIATES INC 001-23,011— UM-3 PROF SVCS FER 92-1 296.80 TOTAL PREPAIDS .00 TOTAL VOUCHERS 296.x` - ,'TOTAL.DUE VENDOR296.80' MICROLINK ENTERPRISES 0014040-46200-- 69011 FUJITSUU M4097D SCANNER 4,708.80' TOTAL PREPAIDS TOTAL VOUCHERS 4,708.$0 TOTAL DUE VENDOR 4,708.80 RICHARD MIONE 1275215-44000— SENIOR BBQ 7/27 100.00 08/07/2001 50870 TOTAL PREPAIDS 100.00 TOTAL VOUCHERS .00 TOTAL DUE: VENDOR 100.00 MISS DIAMOND BAR BEAUTY PAGEANT 0015",S0-42 3-- PR€iCEEDS–B/DAY CELEB -588.00 W/07/2t}O1 50$57 TOTAL PREPAIDS 588.00 TOTAL VOUCHERS, .00 TOTAL DUE VENDOR 40 MOBILE MODULAR MANAGEMENT GROUP 00153`50-4'140-- 11292 309282 LEASE PRTBL–SYC CYN PK 459.00 TOTAL PREPAIDS.00" TONAL VOUCHER" `TOTAL. DUE VENDOR ...—.. —.....- =--a w�a ..,.,,. .•... v.a-v-, RgL,ipl�lairpdi i 4f j�jr�' ry� ME f Mini O U/ iW I - - PREPAID.' FLMISECT-ACET-PRDJECT-ACCT PO # INVOICE DESCRIPTION Ax.w DATE ;' CHECK RC1LAt�D ' MORRIS 0015510-444100-- 071201 T&T COMM MTG-7/12 45.00 TOTAL PREPAIDS .00 TOTAL VmJCHERS 45,00 TOTAL DUE VENDOR 45.00 MT CALVARY CVURCH 0015350-42353-- PROCEEDS-BJDAY CELEB 200.00 08107/2001 50858 0015350-42353-- PROCEEOS-8/11AY CELEB 588.00.08/07/2001 50858 TOTAL PREPAIDS 785.00 TOTAL VM]C}ERS 00 TOTAL DUE VENDOR 788:00 NATIONAL NEIGHBORHOOD WATCH'INSTITU` 1264411-41400-- 10646 NEIGHBORHOOD WATCH SIGNS 3,283,20 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 31283,20 TOTAL DUE VENDOR 3,283.20 3' , CHRIS NATIVIDAD 001-34780- 43660 RECREATION REFUND 20.00 TOTAL PREFAIDS,UO U.' TOTAL VOUCHERS 20.00 TOTAL DUE VENDOR 20.0(1 GARY L NEELY s - 0015210-44210-- 10868 470101-11 PROF.SVCS-TRES HERMANOS ' 2,900,00 X3Xl1521X?-442111-- 1Cf<8 060101-09 PROF.SVCS-TRES HERMANOS 2,x}00.4 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 5,800.00° TOTAL WE VENDER 5,800.00 STEVEN G. NELSON 0015210-4410)-- APR24/MAY22 PL CDM -5/22; 4/24 130.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 130.00` TOTAL DUE VENDOR < 180.00 NEYTEL COMMUNICATIGNS 00.14090-42130-- 7/4101 AIRTIME CH,RGS P/W`C/S E/O 449.63 001=510-46200- 7/4/01 PHONE REPLACEMENT' 58.89 TOTAL PREPAIDS .00 TOTAL VDIFRs TOTAL M VENDOR 508.52 P?EXTEL-RADIO FEPEATER 0014090-42130-- 5355562 RADIO REPEATER -LAY SVCS 219.66 TOTAL PREPAIDS TOTAL VOUCHERS .00 211.66 t TOTAL DUE VENDDR 219.66 x } any M, a r JG .. �r� IT "OF IIiAMIt ID EAR" RUN DATE- 08/4212001 68150.34 VOICHER REGISTER Pte: 23 .,... ME THRU: 48/4712401 ' PREPAIDDATE FUND199ECT-ACCT-PRMCT-ACCT PO # INVOICE DESCRIPTION At dT CHECK ORAWE COAST FENCING ACADEMY CORP 0415'754-45844-- 11276 CONTRAGT.CLASSAM 48.40 TOTAL PREPAIDS DO TOTAL VOUCHERS 48.00 TOTAL DUE VENDOR 48.44 ORANGE COUNTY FAIR t EXPO 4415054-42410-- 11117 122$5 EXCURSION -DAY CAMP 7/25 931.0 48107/2041 540 TOTAL. PREPAIDS 931.00 TOTAL VOUCHERS .0 TOTAL DUE VENDOR 5131.00 ORIENTAL TRADING CO. INC 4415350-45305-- 352M56-01 : l 4TH SUPPLIES 44.00 TOTAL PREPAIDS .0 TOTAL VOUCHERS 40.00 TOTAL DUE VENDOR 44.04 ANA FIRTIZ 441-34784-- 43247 RECREATION REFUND 231,40 TOTAL PREPAIDS .00 TOTAL VOUCHERS 231.44' TOTAL DISE VENDOR 231.40 VARSHA PAREKH 00IM5 4` 010 - 11277 CONTRACT CLASS -SUMMER 244.44 TOTAL PREPAIDS .44 TOTAL VOUCHERS 240.00 TOTAL DLA VENDOR 240.00 GAB PARK, 441-34764-- 43127 RECREATION REFUND 346.000 041-34764-- 43127 RECREATION REFUND 435,04 TOTAL PREPAIDS .00 TOTAL VOIHERS 781.44` TOTAL DUE VENDOR 781.00 FAYFOLL TRANSFER 441-14144-- PP 15/01 PAYROLL TRANSFER PP 15141 96,80.00 08/47/2001 PP 15/41 TOTAL PREF`AIDS 96,80.0 TOTAL VOUCHERS .0 TOTAL DUE VENDOR 96;844.00, PERS RETIREMENT FUND 001-21109-- PP 15/01 RETIRE CONTRIB-ER 3,384.45 08/47/2441 54864 4414010-44484=- PP 15/01 CC-RETIRE"GONTRIB, ER/EE 276.17 48/47/2001 50864 0414010-40090-- PP 15/41 CC-SUVIVOR BENEFIT 14.04 08147/2441 50864 ' 401-21109-- PF 15/01 SURVIVOR BENEFIT 39.46 48/07/2041 50854 PP 15/01 RETIRE CONTRIB—EE 5,853,36'08/47/2041 50864 TOTAL PREPAIDS 0,542.64' TOTAL VOUCHERS ,0 TOTAL ME VENDOR 9,562,64 r, D5W 4fF CITY OF .DIAl - RUN `DATE: 08/02/2001 08:50:34 VOUCHER REGISTER PAGE: 24 DUE THRU: 08/07/MOI PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE` CHECK CAROLINE PHANEUF 0015350-45300-- 11299 CONTRACT MM -91M 189.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 189.00 _ TOTAL DUE VENDOR 189.00 PITNEY BOWES INC 0014090-42120-- 440950 POSTAGE MACHINE`MAINT 215.00 0014090-42120-- 452464 E>Z SEAL -C" SVGS 76.94 TOTAL PREPAIDS .00 TOTAL VOUCHERS 291::5+4 TOTAL DUE VENDOR 291.94 POST NET 1264411-41200-- IITRLY STATS -30 COPIES 28.84 TOTAL PREPAIDS _ .00 TOTAL VOUCHERS 28.84 TOTAL DUE VENDOR 28,84 POST, mAsTES 001-3010-- ET102380600 EXPRESS MAIL FPL 201-10 12.25 001 2 10.-- EL903457633 EXPRESS MAIL -FPL 200t-2-1 12.45 001-22010-- ET102 WE 5 EXPRESS NAIL FPL 2001-13 12.25 CK) 1-22 10-- EL903457664 EXPRESS MAIL -FPL 2000-01 12.45 001-23010-- ET102M0613 EXPRESS MAIL FPL 2001-18 12.25 001-23010-- EL842277352 EXPRESS MAIL -FPL 2001-14 12.25 001-i ,010-- ET10238%92 EXPRESS PAIL FPL 2001-13 12.25 0O1 2 `.10- ET10=1595 EXPRESS MAIL FPL 2001-18 12.25 of) 1-2 010-- ET102.380573 EXPRESS MAIL FPL 2001-10 12.25 001"23010-- EL5J03457678 EXPRESS MAIL -FPL 2000-01-- 12.45 001-20010-- EL903457647 EXPRESS MAIL -FPL -2001-1G 12.45' 002 X3010-- ELS422773E6 EXPRESS MAIL-FPL?000-11 - 12.25 001-213010-- EL758981779 EXPRESS MAIL-FPL`2000-21 11.75 ool ^3010-- ET102380o44 EXPRESS MAIL FPL 2001-11 12.25 00' 1'3010-- EL903457655 EXPRESS MAIL -FPL 2001-10 12.45 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 184.25 TOTAL DUE VENDOR 184.25 PRINICE SHANIT CORP 0015510-42310-- JUN -01 FUEL -PUBLIC WORKS 243.49 0015210-42310-- JUN -01 FUEL-COMM.DEV 333.19 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 576.68' TOTAL DUE VENDOR 576.68 QUEEN OF PEACE 001-2300:'-- 51667 REFUND PY DEP-REAGAN 50.00- TOTAL PREPAIDS .00 TOTAL VOUCHERS 50.00 TOTAL DIE 'VENOOR 50,00` TY OF DINM, RUN DATE*. 08,/02/2D01 08:50:34. Vmns RBISTER PAGE: 25 DUE THRU: 08/07/2001 PREPAID FUNO;SECT-ACCT-PRG,JECT-ACCT PU # INVOICE DESCRIPTION AMOUNT. DATE LECK R & D BLUEPRINT 2505510-46411-01401-46411 11286 49420 PRINT SERVICES 169,56 0015210-42110-- 10211 49294/49260 PRINT SVGS-MAPS-PLANmNiNG 127.99 2505510-46411-15401-46411 11286 44420 PRINT SERVICES 89.27 2505215-46420-17301-46420 49'.x61 PRINT SVCS-GLDN`SPG LNDSC 671,71 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1,053.52 TOTAL DUE VENDOR 1,058,52 R F DICKSON COMPANY 0015554-45501-- 10655 1141842 ST SM, SVCS -JUNE 7,500.00 TOTAL PREPAIDS ,On TOTAL VOUCHERS '7,500.00 TOTAL DUE VENDOR 7,500.00 RAL.PHS GROCERY COMPANY 0015:,25#0-41'::0-0-- 10184505 ` DAY CAMP -SUPPLIES B.68 0015350-49,305- 10184401 SL!PPLIES-47H OF JUL 40.35 TOTAL PREPAIDS .00 TOTAL VOUCHERS 49.03 TOTAL DUE VENDOR 49.03 KATHY RAZO 001-34760-- 42719 RECREATION! REFUND 99.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 99.00 TOTAL DUE VENDOR 99.00 RC BASEBALL 0014090-42325— 11294 QUAKES TICtETS-8125 1,004.00 08/07/2001 50837 TOTAL PREPAIDS 1,004.0' TOTAL VOUCHERS .00 TOTAL DUE VENDDR 1,004.00 READ -WI TE EDUCATIONAL SOLUTION INC 0015350-45300-- 11278 CONTRACT CLASSES -SUMMER 765.00 TOTAL PREPAIDE .00 TOTAL VOUCHERS 768.00 TOTAL DUE VENDOR 768.00` UJVALA REL{DY 001-34780-- 43868 RECREATION REFUND 120.00 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 120.40 TOTAL DUE VENDOR 120.00 DEBRA RENEGAR 001-34780-- 43987 RECREATION REFUND 85.00 TOTAL PREPAIDS .00` TOTAL VOUCHERS 85.00 TOTAL DUE VENDOR " 85.00` ➢� F ¢P" u�-'�'" ' .�5.ri `x'ff'r�"r'�F [ -- '. � Fr- P . _ .�' 2. CIlY IAh � RUN DATE: 0810212001 08:50:34 VOUCHER RESISTER PAGE: 26 DUE THRU.' 0$/0712001 PREPAID FUNDISECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE, tHECK ROTARY YOUTH ACTIVITY LORBEER 0015'350-42353-- PROCEEDS-BIDAY CELEB 200.00 0810712001 50859 TOTAL PREPAIDS 200.00 TOTAL VOUCHERS 00 TOTAL DUE VENDOR 200.00 JOSEPH RUZICYA '0015210-44100-- APR241NAY22 PL COM -5122; 4124 130.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 130.00 TOTAL DUE VENDOR, 130.00 HYUNG RYU 001-:34760-- 42765 RECREATION REFUND 529,00 001-;4760-- 43731 RECREATION REFUND 79.00 TOTAL PREPAIDS ;ptT TOTAL VOUCHERS 608.00' ' TOTAL DUE VENDOR 608.00 ;< RICHARD SAIN 001-23M 51950 REFUND PK DEP-PANTERA 50.00 TOTAL PREPAIDS ,00> TOTAL VOUCHERS 50.00 TOTAL DIE VENDOR 50.00` SAN GABRIEL VALLEY TRIBUNE 001-23010-- 8465 LEGAL AD FPL 2001.10 138.06 001-23010-- C8%l LEGAL AD FPL 2000-01 1'35.00 001-23010-- E5702 LEGAL AD FPL 2001'--23 156.78 015510-42115-- #864559 PBLCTN WK.DBE PLAN 78.72' 001-2�0f0-- B2737 LEGAL AD FPL 2001-13 173.94` r, 001-3010-- H2167 LEGAL AD FPL 2001=10 98.72 001-2?010-- H2167 LEGAL AD FPL 2001-14 98.72 001-22,010-- 25763 LEGAL AD FPL 2001-0° 128.31 001-2.010-- B1975 LEGAL AD FPL 2001;-11 176.28 Oy' 3310-- 22305 LEGAL AD FPL 98-51 207.48 001-23010- 25763 LEGAL All .FPL 2000`53 125.31 001-2-3010-- H9683 LEGAL AD,FPL 2C -11 191.10 001-23010-- H2167 LEGAL AD FPL 2001-18 98.72 0014040-42115-- 11334 40840 PBLCTN-EiECTION 124.64 001040-42115-- 113`",34 58836 PBLCTN-INVITINGBIDS "60,68 0014040-42115-- 11334 59708 PBLCTN-INVITING BIDS 94.30 0014040-42115-- 11334 E1719 PBLCTN-INVITING BIDS 85.28 0014040-404115- 11334 46257 PBLCTN INVITING BIDS 95.94 0014040-42115-- 11334 37125 PBLCTN-LLEBG 86.92 TOTAL PREPAIDS .00 TOTAL VOUCHERS 2,417.90 TOTAL DUE VENDOR 2,417.90 SANDRA SANCHEZ 001-21002-- 51925 REFUND PY. IEP-MAPLEHILL..; 10,00 F 'TOTAL PREPAIDS TOTAL V€U13iEP.S , 50,00 TOTAL DUE'VENDUR 50.00 1 M RUN HATE: 08102/2002 08:50:34 `' PAGE: 27 DUE THRU= 08/071201 ` PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMD4IT DATE CHECK EUGENE SANTOS 001-23002-- g 51673 REFUND PK DEP-HERITAGE 200.00 TOTAL PREPAIDS ,0 TOTAL VOUCHERS 200.00 TOTAL DUE VENDOR 200.00 MANUEL SAPLAN 001-23002-- 52517 REFUND PK DEP-HERITAGE 200.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 200.00 TOTAL DUE VENDOR 200.00 SCMAF'' 0015350-45300-- 0016064 -IN TEAM REGISTRTN 112.00' TOTAL PREPAIDS .00" TOTAL VOUCHERS 112.00' TOTAL DUE VENDOR` 112.00 SEA WORLD 0015350-42410-- 11118 073101 EXCURSI0N-DftY CAMP 811/01 2,329.60 08/0712001 50872 TOTAL PREPAIDS 2,329.60 TOTAL VOUCHERS '00 TOTAL DUE VENDOR 2,329.60` SECTRSAN SECURITY 0014090-44000-- 7127 COURIER SVCS-LlULY 01 210.00 TOTAL PREPAIDS .0; TOTAL VOUCHERS 210.00 TOTAL DUE VENDOR 210.00 SANDRA SEEMAN 001-;2.4720-- 43664 RECREATION REFUND 84.00 TOTAL PREFAIDS .00 TOTAL VOUCHERS 84.00 TOTAL DUE VENDOR 84.00 SHAM -SEAT, IN COMPANY' 0015:350-45310-- 11139 169 EXCURSION -ROSE PARADE729.10' TOTAL PREPAIDS .00 TOTAL VOUCHERS 729.10 TOTAL. DUE VENDOR 729.10 SIG NAL' MAINTENANCE INCORPORATED 0015x54-45507-- 20313 51200196 REPLACE~ SIGNAL CONTROLLER` 2,456.41 00155,4-45507--1032 51200196 TRAFFIC SIGNAL MAIM' 6101, 2,016.0 0015554-45507-- 10313` 51200549 TRAFFIC SIGNAL MINT 15'9.24 TOTAL PREP41DS .00 TOTAL VOUCHERS 4;631.65 TOTAL DUE VENDOR 4,631.65 ems, DUE TWJ: 08/07/2001 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION A DATE DECK SIR SPEEDY 2505510-46411-15901-46411 11235 IN1 0530 PRINT SVCS -PLANS'# SPECS 315.48 2505510-46411-- IND20530 PRINT HAPS/BREA GYN PROJ 194.59 TOTAL PREPAIDS 0 TOTAL VOIJCHERS 510.07 TOTAL DUE VENQOR 510,07 SKATE EXPRESS 0015350-42410-- 5272 DAY CAMP EXCURSION 7/24 ; 270.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 270.00 TOTAL DUE VENDOR 270.00 SMART & FINAL 0015350-41200-- 6/29101 DAY CAMP'SPLIES 153.93 0015350-41200-- 6/20/01 TINY TOTS SUPPLIES 61.31' TOTAL PREPAIDS .00 TOTAL VOUCHERS 215.24 TOTAL DUE VENDOR 215.24 { ELLA SMITH 0015350-45,53,00- 11282 CONTRACT CLASS-SLMER 297.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 297.00 TOTAL DUE VENDOR 297.W SO CALIFORNIA BItdaERY & MAILING 0`}1 ti 5-42121-- 30539 MAILINBG SVCS-JUL-AUG DECK 191.15' TOTAL PREPAIDS .00' TOTAL VOUCHERS 191.15_ TOTAL DUE VENDOR '191.15 �r k v 4G� ly w t ,RL�i DATES 0$/0212001 48=50:34`' _, _ VOL�HER REGISTER PAGE: 29 OLE TWJ,. 08/071MI <'PREP'AID FLJNDISECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION M aNT, DATE DECK SOUTHERN CALIFORNIA EDISON 0015510-42126-- 8503-6101 ELECT SVCS TRAFFIC CONTRL 13.91 9015510-42126-- 41401 6101 ELECT SVCS -TRAFFIC CONTRL 293,36 0015514-42126-- 4116-6101 ELECT SVCS -TRAFFIC CONTRL 581.5$" 0015510-421.26-- 2046-6101 ELECT SVCS TRAFFIC CONTRL 67.58 0015510-42126-- 5272-6/01 ELECT SVCS TRAFFIC WI L 45.30 0015510-42126-- 8552-6/01 ELECT SVCS TRAFFIC CNTRL 9.63 0015.510-42126-- 2466-6/01- ELECT SVCS TRAFFIC CONTRL 138.48 0015510-42126-- 0685-6/01; ELECT SVCS TRAFFIC CONTRL 13.70 0015510-42126-- 4088-6101 ELECT SVCS-TRAFFIC'CONTRL 58.55 0015514,42126-- 4165-6/01 ELECT SVCS TRAFFIC CONTRL 130.96 1264411-42126-- 7579-JUE''JE01 ELECT SVCS -SERVICE CENTER 508.61 0015510-42126-- 4132-6/01 ELECT SVCS -TRAFFIC CDNTRL 227.57 0015316-42136-- 3000592? -09, ELECT 'It-11APLE HILL PK 749.53 0015313-42126--Py,30005210-19 ELECT SVCS -HERITAGE 877,16 0015331-42126-- 30014705-43 WiCTCT SVCS-SYC-CYN PK 1,006.61' 0015c;11-42126-- ?0007210-53 EL:,CT SVCS-GRON PARK 91.52 ' 0015323-42126-- 30014647-70 ELECT SVCS-SUMMITRIDGE PK 524:92 0015319-42126-- 30027936-37 ELECT SVCS -PETERSON PK 2,155.51 0015313-42116-- 30049866-78 ELECT SVCS -HERITAGE PK 1,839.28 0015322-42126-- 30009964-44 ELECT SVC-RDN REAGAN PK 1,053.11 0015318-4212E-- X0139667-17 ELECT SACS-PANTERA PK A5,751.AZ' 001:25-42126-- 30014705-44 ELECT SVCS-STARSHINE PK 27.86 TOTAL PREPAIDS .00` TOTAL VOUCHERS 17,166.67 TOTAL DUE VENDOR 17,166.67 SOUTHERN CALIFORNIA GAS COMPANY 001214-42126-- 3900 8-6/01 GAS SVCS-HRTG COMM. CTR 53.44 TOTAL PREPAIDS .00 TOTAL VOUCHERS 53,44 TOTAL DUE VENOR ; 53.44 SOUTHLAND 'SPORTS OFFICIALS 00l5350 45:00 11087 6.15-6.30.01 PROF SVCS -6115-30/01 600.00 TOTAL PREPAIDS ,00 TOTAL VO HERS 600.00' TOTAL DUE VEWl . 600.00 SPORTS SUPPLY MOW INC 0015350-41200-- 90704886 ' BASES-REC 107,40 ' 00153.50-41200-- 90705997 SOFTBALLS-REC 302.04 TOTAL PREPAIDS .00 TOTAL VOUCHERS 409.44 TOTAL DUE --VENDOR 409.44 ' 5fi DENTS YOUTH MINISTRY 0015350-42M-7 PROCEEDS-B/DAY CELED 588.00M/07/2001 50860 TOTAL PREPAIDS 588.00 " TOTAL VOUCHERS ,00 ; TOTAL DUE VENDOR 588.00 Zilf't .OF DIAMOND t RUN DATE: 08/02/2041 08.50.34 VOUCHER REGISTER PAGE! 30 DUE THRU: 08/07/2001 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK MARK ST. AMANT 0015350-44100-- 071601 P&R COM -7/15 45.00 0015350-44100-- 06/28/01 P & R COM —06/28 45,00 0015350-44100-- 05/24/01 P & R COM - 05/24 45.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 135.00 TOTAL DUE VENDOR 135.00 STARLITE SAFETY SUPPLY INC 0015554-41250-- 18112 SIGNS - ROAD MAINT 37.80` 0015350-45305-- 18073 JULY 4TH/ROAD CLOSED SIGN 313.20 0015350-45305-- 18104 ROAD SIGNS - JUL 4TH 480.41' TOTAL PREPAIDS .00 TOTAL VOUCHERS 831.91 TOTAL DUE VENDOR_ 831.91 STATE BOARD OF EU KIZATION 001-36650-- SALES TAX 'APR-JUN'01 140.00 08/07/2001 5W TOTAL TOTAL PREPAI05 140.00 TOTAL VOUCHERS .00' TOTAL DUE VENDOR 140.00 w STATE COMPENSATION I4SURANCE FUND 001-21111-- APR -JUN 01 MR'S COMP PREM -9410 2,857.09 08/07/2001 50$29 001-21111-- APR -JUN 01 WRKR'S C014P PREM -8810 1,347.03"08/07/2001 5081 001-21111-- APR -JUN 01 WRKR'S COMP PREM -9420 3,693.20 08107/2001 50629 TOTAL PREPAIDS 7,897.32 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 7,897.32, STEVEN ENTERPRISES INC 0015510-41200-- 0090422 -IN 24"X36" MOP PAPER 126.53 0015510-4120.1-- 0090414 -IN 24"X36" MAP HANGERS 444.B TOTAL PREPAIDS .00 TOTAL VOUCHERS 570.89 TOTAL ME VENDOR ' 570.89 STITCHES UNIFORMS & EMBROIDERY 0012750-41200-- 11167 3523 UNIFORMS -RECREATION 2,931.31 TOTAL PREPAIDS .00` TOTAL VOUCHERS 2,931.31 TOTAL DUE VENDOR 2,9'31.31 JACQUI'STREET 0015350-44300--- 11285 CONTRACT (LASS -SUMMER 346.80 TOTAL PREPAIDS ; TOTAL VOUCHERS 346.80 TOTAL DUE VENDOR 346,80 SUBWAY 0014090-42325-- 11216 7/17/01 MTs WKS 7.98 TOTAL PREPAID TOTAL VOUCHERS 7,q8 TOTAL DUE VENDOR 7.98 u eK: t� =; UTT OF DIAMOND BAR I, - RUN DATE: 08/02/2401 08=50:34 VOUCHER REGISTER PAM : 31 DIE THRU. 08107/2001 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION MGM DATE- CHECK SUNGARD PENTAMATION INC 0014090-42125-- 06-120800 DATA LINE CHRDS-JUNE 01 15.24 TOTAL. PREPAIDS .00 TOTAL VOUCHERS 15.24 TOTAL DUE VENDOR 15.24 HERM NIA TAMAYO 001-34740-- 43218 RECREATION REFUND 100.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 100.00 TOTAL DUE VENDOR 100.00 HSI-CHING TEND 001-34140-- REFUND -WILDING PERMIT 34.00 TOTAL PEEPAIDS .00 TOTAL VOUCHERS 34.00 TOTAL DUE VENDER 34.00 r NANCY' THEITON 001-34720-- 42976 RECREATION REFUND 42.00 TOTAL PREPAIDS .00- TOTAL VOUCHERS 42.110 TOTAL DUE, VENDOR 42.00 CUTIN TORRES 0/0153,50-44100-- 06/28/01 P & R CONI - 06/28 45.00 0015350-44100-- 05/24/01 P;& R COM - 05/24 45.04 0015350-44100-- 071601 P&R COMM -7/16 45.1 TOTAL PREPAIDS .00 TOTAL VOUCHERS .135.00 TOTAL DUE VENDOR 135.00 TRAC'ISERVICE LOGISTICS INC 001-23002-- 51928 REFUND PK 'DEP-SYC CYN PC'Y, 50.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 50.00 TOTAL DLA VENDOR 50.00 TR€NITY BOARD SHOP 0015350-45300-- 10990 CONTRACT CLASS -SPRING 01 216.00 TOTAL PREPAIDS .U4 TOTAL VOUCHERS 216.00 TOTAL DUE VENDOR 216.00; TRINITY SOUND CO. 0015150-45305-- 11245 0601-775 SOUND EQ -CONCERT IN PARK ' 525.00'08/07/2001 50843 M157-350-45305-- 11246 11246 0601-774 ;. SOUND EGA-COMCERT IN PASS 525.00 08/0720"/ 50841 001`-350-45305-- 11245 0601-773 SOUND EQ -CONCERT IN PARK 525.00,08/07/2`001 50835 C1015G50-45305-- 11246 0601-776 SOUND EQ -CONCERT .IN PARK 525.00 08107/2001 50842 0+?15350-45305-- 11246 0601-779 SOUND EQ -CONCERT 8/22 525.00 0015350-45345-- 11246 0601-777 SOUNIl £Q-/ ERT 8/8 525.00 0015350-45305-- 11246' 0601-778 SOUND EQ -CONCERT 9/15 :525.00 may, TOTAL PREPAIDS 2,100.00 TOTAL VOUCHERS i 5!5.00 TOTAL DCN: VENDOR 3b75.00 Vic` RUN DATE: 0810212001 08:50:34 FUND/SECT-ACCT-PROJECT-ACCT PO # VALERIE TRUE 001-34760-- "' CITY IF DIAMOND lit VOIR REGISTER DUE THRU: 08/0712001 INVOICE DESCRIPTION 42723 RECREATION REFUND TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR 120.00 .00 120.04 120 00 TRUGREEN LANDCARE 1385538-45�,Oq-- 11133 2261500746 CIWIDE'LNDSCP MINT -D#38 3,835. 1395539-45500-- 11133 2281500746 CIWIDE LNDSCP MAINT-D#89; 3,997.54 0015.340-45300-- 11133 22BI500746 C/WIDE LNDSCP MINT -PARKS 10,400.67 1415541-45500-- 11133 2281500746 CIWIDE LNDSCP MAINT-D941 2,050.00 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 20,283.12, TOTAL DUE VENDOR 2D,2B3.17 STEVEN TYE 0015210-44101-- APR24/MAY22 PL'COM-5/22; 4124 130.04' TOTAL PREPAIDS .00 TOTAL VISI RS 130.00 TOTAL DUE VENDOR 130.00 U.S. POSTMASTER u P 0015350-42120-- POSTAGE REC GUIDE 2,404.00 u TOTAL PREPAIDS .00` TOTAL VOUCHERS 2,400.00 k TOTAL DUE VENDOR 24aa.Oq UN!" D STATES POSTAL SERVICES 001400-42120-- REPLENISH POSTAGE METER 2,500.0q TOTAL PREPAIDS ,00 TOTAL VOUCHERS 2;50,00"q TOTAL DUE VENDOR 2,500.00 DeSIFA;E VELDERRAIN 001-2-'_--kX12-- 51955 REFUND PK DEP-SUMMITRIDGE 50.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 50.00` TOTAL DUE VENDOR 50.00' - VERIZON 0,014090-42125-- Ci 0216 PH SVCS -HERITAGE COMM CTR 145.00 TOTAL PREPAIDS ,00` TOTAL VOUCHE 145,00' -; TOTAL DUE VENDOR ' 145.00 �M t Z,.,r m -a. �:� �!-,Tys :7iut� IT t$'• ltif7l"itAiU W84 RUN DATE: 08/02/2001 08:30;34 VAR REGISTER PAGE: 33 DUE THRU: 08/4712001 PREPAID FUND/SECT—ACCT—PROJECT—ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK VERIZON CALIFORNIA 1185098-42125-- 3964435-6/01 PH SVCS—BBS MODEM 123.51 1585098-42125-- 8605463-6101 PH SVCS -CITY ON LINE 148.63 0015314-42125-- 3965680-6/01 PH SVCS'HRTG COMM CTR 29.68 0015331-42125-- 3960194-6/01 PH SVCS SYCMR CYN PK 43.08 1185048-42123-- 3964035-7/01 PH SVCS -BBS MODEM 115,33 0015331-42125-- 8619224-6/01 PH SVCS SYCHR CYN PY 92.62 0105355-42125-- 8610820-6/01 PH SVCS—LIBRARY PROJECT 64.50 0014010-42125-- 6120740-6/01 PH SVCS—MM C/CNL 23.53 0015331-42125-- 8608951-6/01 °PH SVCS SYCMR CYN PK 51.31 0014091'3-42125-- 8603195-6/01 PH SVCS -BLDG & SAFETY 109,36 001403-42325-- 7772489=6/01 PH SVCS-ECON DVLP 55.66 1185098-42125-- 8608951-6/01 PH SVCS-TELEWOR}S ACIS 90.61 001409{1-42325-- 3967182-6/01 PH SVCS -DAY CAMP 31,70 0014090-42125-- 8603195-6/01 PH SVCS -BLDG & SAFETY 142.01 01514090-42125-- 1973128-6/01 PH SVCS -GENERAL 2,535.E 719AL PREPAIDS .00 TOTAL VOUCHERS 3,651.12 TOTAL DUE VENDOR 3,657.12 VERIZON WIRELESS 00140•43-42125-- 071501 CELLULAR -CITY COUNCIL 143.42 0014030-421:.5-- 071501 CELLULAR-EMER PREFRDNESS 39.96 1264411-421255-- 071501 CELLULAR -SHERIFF 393.36 00140?0-42?25-- 07?501 CELLULAR -GENERAL 51.73 0014030-42125-- 071501 CELLULAR -CITY MANAGER 101.56 TOTAL PREPAIDS TOTAL VOUCHERS 730.03 TOTAL DUE VENDOR 730.03 ARUM VIRGINKAR 0015510-44100-- 071.201 T&T COMM'MTG-7/12 45.00' TOTAL PREPAIDS .00 TOTAL VOUCHERS 45.00 TOTAL DUE VENDOR ' 45.00 WALNUT VALLEY.EDUCATIONAL FOUNDATN' 0114(310-42355-- 1'x81301 COMM SUPPORT—FUNDRAISER 544.00 OTAL PREPAIDS .00 TOTAL VOUCHERS 500.00 TOTAL ME VENDOR 500.00' WALNUT VALLEY UNIFIED SCHOOL DIST. 0015350-42140-- 10044, AROO-01-1749 FACILITY RENTAL 990.40 TOTAL PP,EPAIDS .00 TOTAL VOUCHERS 990;40 TOTAL DUE VENDOR 940.00 1 LMk; • s QTY OF MAMOND 'BAR ' � RUN DATE., 08/02/2001 48:50:34 VO1JCHER REGISTER � � � PAGE: DUE THRU: 08/47/2041 PREPAID FLtIDISECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK WALNUT VALLEY WATER DISTRICT 0015319-42126-- 3329542-6101 WATER SVC -PETERSON PARK 2,370.36 13955.39-42126-- DIST 38-6/01 WATER SVC-DIST 38 11,164.18 1395539-42126-- DIST 38-6/01 NATER SVC-DIST 38 317.78 0015319-42126-- DIST 18-6/01 WATER SVC-PANTERA $1749,15 1395.539-42126-- DIST 41-6/01• WATER SVC-DIST 41 5,436.09 0015316-42126-- DIST 16-6/01 WATER SVCS -MAPLE HILL 1,728.80 13°5539-42126-- WATER SVCS - LLAD 39 6,317.65 0015325-42126-- 3093343-6/41 - WATER SVC-STARSHINE PARK 2,172.00 0015322-42126-- 3231702-5/41 WATER SVC-REAGAN PARK 1,669.80 0415328-42126-- DIST 28-6/41 WATER, SVC-SUMIMITRIDGE 3,095.10 4015331=4212+-- DIST 31-6/01 WATER SVC-SYC CYN 1,271.10 0015811-42126-- 3066901-6/01 WATER SVC -90 PARK 403.05' TOTAL PREPAIDS 00 TOTAL VOUCHERS 43,695.00 TOTAL DUE VENDOF 43,695200• WARREN SIECKE 2545510-46412-16501-46412 10967 4775 PROF.SVCS -INSPECTION 618.00 TOTAL PREPAIDS 00 TOTAL VOUCI ERS 618.44 TIITAL DUE VENDOR 618.44 +x i fk` RE TIN i' "'CITY OF DIAMOND BAR ` RUN DATE: 08/02/2001 08:50:34 VOUCHER REGISTER PAGE: 35 DUE THRU: 08/07/2001 PREPAID FUND/SECT-ACCT-PRO,JECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK WELLS FARGO CARD SERVICES 0014090-42340-- TEAMBLDS TEAMBUILDING WORKSHOP 702.71 0014030-42325-- STAFF MTG-7/06 35.24 0014030-42325-- LNTMIAN SUB MU -7/10 36.57 0014030-42325-- CHAMBER BRKFST-CMGR 22.08 0014010-42325-- MEETINGS -HUFF 84.78 0014010-42125-- - PALMNET SVCS -HUFF 10:3B 0014030-42330-- ICMA CONF REG-CMGR 735.00 0014030-42330-- ICMA CiISLE--CMGR 132.50 0014030-42330-- LEAD COIF -Cit 173.50' 0014010-42330-- CMA CONE - HUFF 238.85 08/07/2001 50832 0014090-42310-- FUEL - 6/13 26.13 08/07/2001 50828 0014090-421x+5-- MM B/DAY CELEB-O'CONNOR 129.67 08/0712iJ01 0014090-42325-- MTGS - HERRERA 104.69 08/07/2001 .50828 50831 0014030-423.30-- LIBRARY BOND CONF-DOYLE 28.00 08/07/2001 50868 0014010-41200=- MTGS - SUPPLIES HERl;F A 66.22 08/07/2001 50831 0014030-42330-- ICMA CONF-D.DDYLE 271.50 08/07/2001 50868 0014030-42330-- LIBRARY BOND CONF-DDYLE 10.00 08/07/2001 50868 V014010-42325-- MTGS - CM RECEPTION 425.10 08/07/2001 5DB31 0014010-42330-- MCA CONE-LOWRY,CGNCL 625.84'08/07/2001 508$0 0014030-42330-- LIBRARY IND CONF-DOYLE 201.50 08/07/2701 50868 00140:,'x3-423311-- ICMA CONT-D.DOYLE 735.00 08/07/2001 50868 0014030-42330-- iCSC CONE-D.DOYLE 230.00 0/0712401 50868 0015210-42330-- ICSC COCA-J.DESTFPM 230.00 08/07/2002 50868 0014010-42125-- PALMNET SVCS - D`CDNNDR 10.38 0810712D01 50828 0014030-42325-- MTGS - LOWRY 5130,6/11 85.39 08/07/2001 50M 0014+.,10-42:130-- CCCA COME - HEP,ftERA 58.69 68/07/2001, 50831 0014010-V2330- MEMO CREDIT -SA AIRLINES: -169.50 08/07/2001 50831 0014090-4:22810- FUEL - 5120 27.50 08/07/2001 508321 0014010-4232.0-- CMA CONT-O'CON 20,00 08/07/%2001 5 (*14010-427325- PALMNET SVCS - HUFF 10.38 08/0711001 50832 0314010-4212ti-- PALLET SVCS-O'COM.NOR 10.38 0014010 4 K-*-- LEAS CONFIHERRERA 6/18 314.64 TOTAL PREPAIDS 3,365.34 TOTAL VOUCHERS 2;257.88 TOTAL DUE VENDOR 5,623.22 WEST PUBLISHING CO, PAYMENT CENTER 0014090-42320-- 58552351 CA CODE UPDATES 51.84 0014090 4324-= 586.62469 CA CODE UPDATES 43.20 ; TOTAL PREPAIDS .00 TOTAL VOUCHERS 95..04 TOTAL DUE VENDOR 95.04 PAUL WRIGHT 0014090-44000-- 11214 7/10/01 AN SVCS-PLNG COMM MTG 105.00 0014090-44000-- 11214 7/17/01 AN SVCS -CITY COUNCIL HTO 297.50 .TOTAL PREPAIDS ,00 TOTA1. VOUCHERS 402.50 TOTAL IME VENDOR 402.50 h CITY IF DIAtM BAR RUN DATE: 08102/2001 0850:34 VOUCHER REGISTER PAGE: 36 DUE THRU: 08/07/2001 FUND/SECT-ACCT-PROJECT-ACCT TOM WUETCHER 001-34720-- Y.M.C.A. INDIAN PRINCESS 001 MO-42353-- HYE YOO 001-34760-- PO # INVOICE DESCRIPTION 42935 RECREATION REFUND TOTAL PREPAIDS TOTAL VOUCHERS TOTAL DUE VENDOR PREPAID AMOUNT DATE CHECK 84.00 .00 84.00 84.00 PROCEEDS-B/DAY CELEB 588.00 08/07/2001 50861 TOTAL PREPAIDS 588.06 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 588.00 43126 RECREATION REFUND : 529.00 TOTAL FREPAIDS .00 TOTAL VOUCHERS 529.00 TOTAL DUE VENDOR 529.00 f0019199B RNTL EQUIP/COOLER-JUL/AUG 24.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 24.00 TOTAL DUE VENDOR 24.00 43535 RECREATION REFUND 203.00 TOTAL P'REPAII:S .00' TOTAL VOUCHERS 203.00 TOTAL DUE VENDOR' 203.00 42566 RECREATION REFUND 213.00 TOTAL PREPAIDS .(gip TOTAL VOUCHERS 213.00 TOTAL DUE VENDOR 213.00 AMM/ AY22 PL COM -5/22; 4/24 130.00' TOTAL PREPAIDS .00 TOTAL VOUCHERS 130.00' TOTAL DUE VENDOR '" 130.00 REPORT TOTAL PREPAIDS 179;200.81 REPORT TOTAL VOUCHERS 755,9737 .94' REPORT TOTAL 935,174.75 i +i i CITY OF DIAMOND BAR AGENDA REPORT .�.. AGENDA NO.. S TO: Linda C. Lowry, City Manager MEETING DATE: " August 07 2001 REPORT DATE: July 24, 2001 FROM: Linda G. Magnuson, Finance Director INN TITLE: Treasurer's Report — June 30, 2001 SUMMARY: Submitted for the City Council's review and approval is the Treasurer's Statement for the month of June 2001. RECOMMENDATION: Review and approve. LIST OF ATTACHMENTS: X Staff Report Public Hearing Notification Resolution(s) _ Bid Specification (on file in City Clerk's office) Ordinance(s) - Other: Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed Yes _ No by the City Attorney? 2. Does the report require a majority vote? — Yes _ No 3. Has environmental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? N/A _ Yes _ No Which Commission? 5. Are other departments affected by the report? N/A_ Yes _ No RE SWED BY: REVIEWED BY: DEPARTMENT HEAD: y mda C Lo David A. Doyle ry y Linda G. Magn sc City Manager Deputy City Manager Finance Director AGENDA NO. MEETING DATE: August 07, 2001 TO: Honorable Mayor and Members of the City Council FROM: Linda C. Lowry, City Manager SUBJECT: Treasurer's Statement June 30, 2001 ISSUE STATEMENT: Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City Council's review and approval. RECOMMENDATION: Approve the June 2001, Treasurer's Statement. FINANCIAL SUMMARY: No fiscal impact. BACKGROUND: Submitted for the Council's review and approval is the Treasurer's Statement for the month of June 2001. This statement shows the cash balances for the various funds, with a breakdown of bank account balances, investment account balances and the effective yield earned from investments. PREPARED BY: Linda G. Magnuson Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. All funds are available fo withdrawal within 24 hours. Investment in the Local Agency Investment Fund is allowed under the City's formally adopted investment policy. As a secondary investment option, the City continues to maintain the US Treasury Sweep Account with Wells Fargo, Any excess funds are "swept" on a daily basis from the City's bank accounts and are invested overnight into an investmen- pool of US Treasury Notes. Interest is credited to the City's bank account on a monthly basis L.A.I.F -Effective Yield for June 2001 4.958% Money Market -Effective Yield for June 2001 3.438% All investments are placed in accordance with the City of Diamond Bar's Investment Policy. The obg-ye summary pr 'des sufficient cash flow liquidity to meet the next six month's estimdtpd�e{^pxpenditur s. Linda C. Lowry, Treasurer CITY OF DIAMONDBAR TREASURER'S MONTHLY CASH STATEMENT June 30, 2001 '.: ',.. •` , ' 13EGiNNING. .. .::... .. TRAIVSFER5 ENDINIG < .. _ .. BALANCE RCEIRIS >:DISBURSEMENTS `Ihl (OUT)::: BAL,aNCI= GENERAL FUND $18,373,383;29 $3,039,031,99 $3,687,091.76 $17,725,323.52 LIBRARYSERVICESFUND 99,459.91 862.97 98,596.94 COMMUNITY ORG SUPPORT FD (3,793.68) 6,000.00 (9,793.68) GAS TAX FUND 962,563.99 87,107.38 1,049,671.37 TRANSIT TX (PROP A) FD 1,006;270.72 106,852.70 143,764.24 969,359.18 TRANSIT TX (PROP C) FD 1,943,478.48 54,802.42 1,998,280.90 ISTEA FUND 0,00 0.00 INTEGRATED WASTE MGT FD 358;382.12 18,242,00 23,201,10 353,423.02 AB2928-TR CONGESTION RELIEF FD 433,366.58 433,366.58 AIR QUALITY IMPRVMNT FD 186,831.88 - 16;965,29 8,390.25 195,406,92 TRAILS/ BIKEWAY FD 44,689,00 44,689.00 PARK& FACILITIES DEVEL. FD 2,281,994.21 2,281,994,21 COM DEV BLOCK GRANT FD (2,386.04) 7,378.09 (9,764.13) CITIZENS OPT-PUBLIC SAFETY FD 357,146.56 1,821.14 355,325.42 NARCOTICS ASSET SEIZURE FD 348,874.64 348,874.64 CA LAW ENFORCEMENT EQUIP PRGM 124,225,20 124,225.20 LANDSCAPE DIST #38 FD 731,033.69 3.12' 36,717.13 694,319.68 LANDSCAPE DIST #39 FD 262,504.86 13.56 28,817!53 233,700.89 LANDSCAPE DIST #41 FD 400,205.31 699.70 6,698.88 394,206.13 GRAND AV CONST FUND 139,130.78 139,130,78 CAP IMPROVEMENT PRJ FD 536,924.11 155,150.57 381,773.54 SELF INSURANCE FUND 944,730,70 67,694.34 1,012,425.04 EQUIPMENT REPLACEMENT FUND 20,848.91 20,848.91 TOTALS $29,549,865.22 $3,391,412.50 $4,105,89166 $0.00 $28,835,384.06 SUMMARY OF CASH: DEMAND DEPOSITS: GENERAL ACCOUNT ($574,070.18) PAYROLL ACCOUNT 3,859.32 CHANGE FUND 250;00 PETTY CASH ACCOUNT 500,00 TOTAL DEMAND DEPOSITS ($569,460.86) INVESTMENTS: US TREASURY Money Market Acct. $962,140.34 LOCAL AGENCY INVESTMENT FD 28,442,704.58 TOTAL INVESTMENTS $29,404,844.92 TOTAL CASH $28,835,384.06 Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. All funds are available fo withdrawal within 24 hours. Investment in the Local Agency Investment Fund is allowed under the City's formally adopted investment policy. As a secondary investment option, the City continues to maintain the US Treasury Sweep Account with Wells Fargo, Any excess funds are "swept" on a daily basis from the City's bank accounts and are invested overnight into an investmen- pool of US Treasury Notes. Interest is credited to the City's bank account on a monthly basis L.A.I.F -Effective Yield for June 2001 4.958% Money Market -Effective Yield for June 2001 3.438% All investments are placed in accordance with the City of Diamond Bar's Investment Policy. The obg-ye summary pr 'des sufficient cash flow liquidity to meet the next six month's estimdtpd�e{^pxpenditur s. Linda C. Lowry, Treasurer CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO.. TO: Honorable Mayor and Members of the City Council MEETING DATE: August 7, 2001 REPORT DATE: August 2, 2001 FROM: , Lynda Burgess, City Clerk TITLE: ADOPT RESOLUTION NO. 2001- XX: A RESOLUTION OF THE CITY OF DIAMOND BAR ESTABLISHING THE DAY AND TIME OF CITY COUNCIL MEETINGS AND RESCINDING RESOLUTION NO. 89-4B RECOMMENDED ACTION: It is recommended that the City Council adopt Resolution No. 2001 -XX effective August 21, 2001 LIST OF ATTACHMENTS: X Staff Report ! Public Hearing Notification Resolution(s) _ Bid Specification (on file in City Clerk's office) _ Ordinance(s) Other: Notice of Completion Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed X Yes _ No by the City Attorney? 2. Does the report require a majority vote? Majority Yes _ No 3. Has environmental impact been assessed? N/A _ Yes No 4. Has the report been reviewed by a Commission? Yes X No Which Commission? 5. Are other departments affected by the report? Yes No Report discussed with the following affected departments: REVIEWED BY: DEPARTMENT HEAD: s - Linda C. Lowry David oyle 4Lyurgess City Manager Deputy City. Manager City Clerk CITY COUNCIL REPORT AGENDA NO., MEETING DATE: August 7, 2001 TO: Honorable Mayor and Members of the City Council FROM: Linda C. Lowry, City Manager SUBJECT: ADOPT RESOLUTION NO. 2001 -,XX: A RESOLUTION OF THE CITY OF DIAMOND BAR ESTABLISHING THE DAY AND TIME OF CITY COUNCIL MEETINGS AND RESCINDING RESOLUTION NO. 89-413. ISSUE STATEMENT: Shall the City Council adopt a resolution amending the established City Council meeting times to provide for scheduling of City Council Study Sessions and Closed Sessions? RECOMMENDATION: It is recommended that the City Council adopt Resolution No. 2001- XX: A Resolution of the City Of Diamond Bar Establishing the Day and Time of City Council Meetings and Rescinding Resolution No. 89-4b. FINANCIAL SUMMARY: No financial impact. BACKGROUND: The City Council must, by ordinance or resolution, provide for the time of regular meetings which are currently held on the first and third Tuesdays of each month at 6:30 p.m. The current Resolution makes no provision for Study and Closed Sessions held prior to regular City Council meetings which requires staff to notice all Study and Closed Sessions as "special meetings." The purpose of adoption of a new Resolution would allow staff the flexibility to schedule Study and Closed Sessions immediately prior to regular meetings, thus making Study :and Closed Sessions a part of the regular meetings. PREPARED BY: Lynda Burgess, City Clerk RESOLUTION NO. 2001- A RESOLUTION OF THE CITY OF DIAMOND BAR ESTABLISHING THE DAY AND TIME OF CITY COUNCIL MEETINGS AND RESCINDING RESOLUTION NO. 89-413 A. Recitals. (i) The California Government Code requires City Councils to establish the day and time of regular meetings of the City Council. (ii) The City Council of the City of Diamond Bar, on April 18 1989 per Resolution No. 89-4 and again on December 14, 1993 per Resolution No. 89-4A, adopted the day and time of regular meetings of the City Council. (iii) The City Council of the City of Diamond Bar desires to add Study Sessions and Closed Sessions to the regular City Council meeting schedule , B. Resolution. NOW, THEREFORE, the City Council of the City of Diamond Bar hereby resolves as follows: I -- Section 1 1 Regular meetings of the Diamond Bar City Council shall be held on the first and third Tuesdays of each month at the hour of 6:30 p.m., or if such day is a holiday, then the meeting scheduled on such day shall be held on the next succeeding day which is not a holiday. 2. Only closed sessions and study sessions may be held between 4:00 p.m. and 6:30 p.m. unless a regular meeting is adjourned to or a special meeting called for that time. No closed session or study session will be held during that two and a half hour period unless the posted agenda of that evening's regular meeting indicates that such session will take place; in the absence of such notification in the agenda, the regular meeting shall commence at the hour of 6:30 p.m. Section 2. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED AND ADOPTED this day of August, 2001. x Robert Huff, Mayor Attest: Lynda Burgess, City Clerk I, LYNDA'BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the day of 200_, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ATTEST: City Clerk of the City of Diamond Bar CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. •7 (A) TO Honorable Mayor and Members of the City Council MEETING DATE: August 7, 2001 REPORT DATE: August 1, 2001 FROM: Linda C. Lowry, City Manager TITLE: Award of the Golden Springs Drive Street Improvements from Torito Lane to Temple Avenue Project to Mobassaly Engineering, Inc. RECOMMENDATION: 'That the City Council (1) ` allocate $401,252.00 - from unappropriated Proposition C Fund balance and in the Capital Improvement Project Fund by $401,252.00 for the Golden Springs Drive Street Improvement Project; and (2)awardthe construction contract for the Golden 'Springs Drive Street Improvements from Torito Lane to Temple Avenue ProjecttoMobassaly- Engineering, Inc., in an amount not to exceed $828,140.00, and authorize a contingency amount of $60,000.00 for project change orders, to be approved by the City Manager, for a total authorization amount of $888,140.00. LIST OF ATTACHMENTS: X Staff Report Public Hearing Resolution Bid Specification (on file in the Office of the City Clerk) Ordinance _ Other: X Agreement SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been REVIEWED BY: inda C. Lowry 41 City Manager d G. Liu Director of Public Works reviewed by the City Attorney? X Yes No 2. Does the report require a majority vote? X Yes No 3: Has environmental impact been assessed?X NA Yes No 4. Has the report been reviewed by a Commission? X NA Yes No Which Commission? 5. Are other departments affected by the report? X NA Yes No Report discussed with the following affected departments: REVIEWED BY: inda C. Lowry 41 City Manager d G. Liu Director of Public Works MEETINGDATE: August 7, 2001 TO: -Honorable Mayor and Members of the City Council FROM: Linda C. Lowry, City Manager SUBJECT: Award of the Golden Springs Drive Street 4rovements from Torito Lane to Temple Avenue Project to `Mobassaly Engineering, Inc. RECOMMENDATION: That the City Council (1) allocate $401,252.00 from unappropriated Proposition C Fund balance and increase the Capital improvement Project Fund by $401,252.00 for the Golden Springs Drive Street Improvement Project; and (2) award the construction contract for the Golden Springs Drive Street Improvements from Torito Lane to Temple Avenue Project to Mobassaly Engineering, Inc., in an amount not to exceed $828,140.00, and authorize a contingency amount of $60,000.00 for project change orders, to be approved by the City Manager, for a total authorization amount of $888,140.00. FINANCIAL SUMMARY: Fiscal Year 2001-2002 Budget ➢ $550,000.00 approved from Proposition C Funds. $50,000.00 approved from Proposition A Funds. For a total approval of $600,000.00. The cost for the design of the project and the preparation of plans and specifications was $79,300.00. Leaving $520,700.00 of the $600,000.00 budget. The Engineer's Estimate for the construction was $865,000.00,' without contingencies: Based on the lowest responsible bid plus the contingency, $888,140.00, it is necessary to approve additional funds for the construction of this project. An additional $367,440.00 is needed.. An additional $33,812.00 is also needed for the Inspection' Services for this project. The total amount of additional funds needed is $401,252.00. This money will come from the approximate $1,000,000.00 balance of the unappropriated Proposition C funds. BACKGROUND/DISCUSSION: Golden Springs Drive from Torito Lane to Temple Avenue is in need of pavement rehabilitation. This section is the last section of Golden Springs Drive that is in need of rehabilitation. The other sections of Golden Springs Drive from the west city limit to Torito Lane have previously been rehabilitated. On June 19, 2001, City Council approved the plans and specifications and authorized the City Clerk to advertise and receive bids for the Golden Springs Drive Street Improvements from Torito Lane to Temple Avenue Project. The Bids were opened and publicly read on June 25, 2001. A total of 7 bids were received. The bids were as follows: a Contractor Bid Amount Mobassaly Engineering, Inc. $828,140.00 All American Asphalt $831,831.00 Cherokee Grading $856,982.00 Sully -Miller Contracting Co. $877,530.00 Madison Paving, Inc. $931,090.00 Excel Paving $932,874.00 R. J. Noble Company $946,544.00 The lowest responsible bidder is Mobassaly Engineering, Inc., of La Verne, California, with a bid amount of $828,140.00. originalThe budget 0a0 00 in Budget ciestimate of wok without any detailed ay After the for his section of Golden Springs Drive has been analyzed and evaluated the actual work necessary was then known. Based on the necessary work as determined after the pavement evaluation, the Engineer's Estimate for `the construction of this project was $865,000.00. Key aspects of contract requirements: Schedule to be submittedat least 10 calendar days before the start of work. ➢ Notification to and coordination with residents, schools, utility owners, landscape contractor for the Golden Springs Drive Medians and other public agencies. ➢ Completion of all work within 90 calendar days. ➢ Liquidated damages of $500/day for non-performance.. Anticipated timeline for project milestones: Award of Construction Contract August 7, 2001 Notice to Proceed/Start of Construction September 10, 2001 End of Construction December 11, 2001 Prepared by: Kirk Phillips AGREEMENT The following agreement is made and entered- into; in duplicate, as of the date executed by the Mayor and attested, to by the City Clerk, by and between hereinafter referred to as the "CONTRACTOR" and the 'City of "Diamond Bar, California, hereinafter referred to as "CITY". WHEREAS, pursuant to Notice Inviting Sealed Bids or Proposals, bids were received, publicly opened, and declated on the date specified in the notice; and WHEREAS, City did not accept the bid of CONTRACTOR and; WHEREAS, City has authorized the Mayor to execute a written contract with CONTRACTOR for furnishing 'labor, equipment and material for the in the City of Diamond Bar. NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed: 1. GENERAL SCOPE OF WORK: CONTRACTOR shall furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for the in the ',City of Diamond Bar. The work to, be performed in accordance with the plans. and specifications, dated March 2001 (The Plans and Specifications) on file in the office of the City Clerk and in 'accordance with bid prices hereinafter mentioned and in accordance with the instructions of the City Engineer. 2. INCORPORATED DOCUMENT'S TO BE CONSIDERED COMPLEMENTARY: The Plans and Specifications are incorporated herein by reference and made a part hereof with like force and effect as if set forth in full herein. The Plans' and Specifications, CONTRACTOR'S Proposal dated` 2001, together with this written agreement shall constitute the contract between the, parties. This contract is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance' with the 'law and lawful governmental regulations shall be performed by the .'CONTRACTOR whether set out specifically in the contract or not. Should it be ascertained that any inconsistency exists betweenthe aforesaid documents and this written agreement, the provisions of this written agreement shall control. 3. TERMS OF CONTRACT The CONTRACTOR agrees to complete the work within 60 working days; from the date of the notice to proceed. The CONTRACTOR agrees further to the, assessment of, liquidated damages in the amount of five hundred ($500.00) dollars for each calendar day the work remains incomplete beyond the expiration of the completion date. City may deduct the amount thereof from any monies due or that may become due the CONTRACTOR under this agreement. Progress paymentsmade after the scheduled date of completion shall not constitute I a waiver of liquidated damages. 4. INSURANCE: The CONTRACTOR shall not commence work under this contract until he has obtained all insurance required hereunder in a company or comapnies 'acceptable to City nor shall the CONTRACOR allow any subcontractor to commence work on his subcontract until all insurance required or the subcontractor has been obtained. The CONTRACTOR shall take out and maintain at all times during the life of this contract the following policies of insurance;: a. Workers' Compensation Insurance:' Before beginning work, the CONTRACTOR shall furnish to the City a< certificate of insurance as proof that he has taken out full worker's compensation insurance for all persons` whom he may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. Such insurance shall be maintained in full force and effect during the period covered by this contract In accordance with the provisions of Section 3700' of y secure the payment the California Labor :Code, ever CONTRACTOR shall, of compensation to his employees. The CONTRACTOR, prior to commencing work, shall sign and file with the City a certification as follows: "I am aware of the provisions of Section 3700 of the Labor Code which requires every, employer to be insured against liability for workers` compensation or to undertake self 'insurance in accordance with the provisions of_that 'Code, and I will comply with such provisions before commencing the performance of work of this contract" b. For all operations of the CONTRACTOR or any subcontractor in performing the work provided for herein, insurance with the following minimum limits and coverage: 1) Public Liability Bodily Injury (not auto) $500,000 .each person; $1,000,000 each accident 2) Public` Liability Property Damage '(not auto) $250,000 each person; $500',000 aggregate. 3) CONTRACTOR's Protective Bodily Intury $500,000 each person; $1,000,000 each accident. 4) CONTRACTOR'S Protective -`Property damage $250,000 each accident $500,000 aggregate. 5) Automobile - Bodily Injury $500,000 each _person, $1,000,000 each accident. 6) Automobile - Property Damage $250,000 each accident c. Each such policy of insurance provided for in paragraph b. shall: 1) Be issued by an insurance company approved in writing by City, -which is admitted to do business in the State of California. 2) Name as additional insured the City of Diamond Bar, its officers, agents and employees, and any, other parties specified in the bid documents to be so included;< 3) Specify' it acts as primary insurance and that no insurance held or owned by the designated additional insured shall be called upon to cover a loss under the policy; 4) Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy may not be cancelled nor the amount of the coverage thereof reduced until` thirty (30) days after receipt by City of a written notice of such cancellation or 'reduction of coverage as evidenced by receipt of a registered letter." 5) Otherwise be in form 'satisfactory to the City. d. The policy of insurance provided for in; subparagraph a. shall contain an endorsement which: 1) waives all rights of subrogation against all persons and entities specified in subparagraph 4.c.(2) hereof to be listed as additional insureds in the policy of insurance provided for in paragraph b. by reason of any claim arising out of or connected with the operations of CONTRACTOR or any subcontractor in performing the work provided for herein; 2) Provides it shall not be cancelled or altered without thirty (30) days' written notice thereof given to City` by registered mail. 7. LEGAL HOURS OF WORK: Eight (8) hours of Labor shall constiture a legal day's work for all workment employed in the execution of this contract, and the CONTRACTOR and any subcontractor under him shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division2, Part, 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. The CONTRACTOR shall forfeit, as a penalty ,to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the contract, by him or any sub -CONTRACTOR under him,, upon any of the work hereinbefore mentioned, for each calendar day during which the laborer, workman or`mechanic is required or permitted to labor more than eight (8') hours in violation of the Labor Code 8. TRAVEL AND SUBSISTENCE PAY CONTRACTOR agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel' and subsistence payments are defined in the applicable collective bargaining' agrements filed in accordance with Labor Code Section 1773.8, 9. CONTRACTOR'S LIABILITY: The City of Diamond Bar and its officers,' agents and employees ("Indemnities") shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workmen or employees of ,the CONTRACTOR, of his subcontractor's or the public, or for damage to adjoining or other- property from any cause whatsoever > arising out of or in connection with the 'performance of the work_ The CONTRACTOR shall be responsible for any damage or injury to any person or property 'resulting from defects or obstructions or from any cause whatsoever. The CONTRACTOR will indemnify Indemnities against and will hold and save Indemnities harmless from any and all actions, claims, damages to persons or property,, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other, organization arising out of or in connection with the work, operation, ,or activities of the CONTRACTOR, his agents,_ employees, subcontractors or invitees provided for herein, whether or not there is concurrent passive or active negligence on the part of City. In connection therewith:, a. The CONTRACTOR will defend any act -ion or actions biled in connection with any such 'claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees incurred in connection therewith. b. The CONTRACTOR will promptly pay any judgement rendered against the CONTRACTOR; or Indemnities covering such claims, damages, penalties, obligations and liabilities arising out of or in connection' with such work, operations or activities of the CONTRACTOR hereunder, and the CONTRACTOR agrees to save and hold the Indemnities harmless` therefrom. C. In the event Indemnities are made a party to any action or proceeding filed or prosecuted 'against the CONTRACTOR for damages or other claims arising out of or in connection with ,the work, operation or activities hereunder, the CONTRACTOR agrees to pay to Indemnities any and all costs and expenses incurred by Indemnities in such action or proceeding together with reasonable attorneys' fees So much of the money due to CONTRACTOR under and by virtue of the contract' as shall be considered necessary by City may be retained; by City, until disposition has been made of such actions or claims for damages as aforesaid. This indemnity provision shall survive the termination` of the Agreement and is in addition to any other rights or remedies which Indemnities may have under the law: This indemnity is effective without reference to the existence or applicability of any insurance coverage's which may have been required under this Agreement or any additional insured endorsements, which may extend to Indemnities. CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution 'against the Indemnities, while acting within the scope of their duties, from all claims, losses and liabilities arising out ,of or incident to activities or operations performed by or on behalf of the Indemnitor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnities. 10. NON-DISCRIMINATION: Pursuant to Labor Code Section 1735,no discrimination shall be made in the employment of persons in the work contemplated by this Agreement because of the race, color or religion of such person. A vilation of this section exposes the CONTRACTOR to the penalties provided for in Labor Code Section '1735 11 CONTRACT PRICE AND PAYMENT: City shall` pay to the CONTRACTOR for furnishing all 'material and doing the prescribed work the unit prices set forth in the Price Schedule in accordance with CONTRACTOR'S Proposal dated 2001. 12 ATTORNEY'S FEES: In the event that any action or proceeding is brought by either; party to enforce any term of provision of the agreement, the prevailing party shall recover its reasonable. attorney's fees and costs incurred with respect thereto. 13., TERMINATION: This agreement may be terminated by the City, without cause, upon the giving of a -:written "Notice of Termination" to CONTRACTOR at least thirty (30) days prior to the date of termination a CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. (B) TO: Honorable Mayor and Members of the City Council MEETING DATE: August 7, 2001 REPORT DATE: August 1, 2001 FROM: Linda C. Lowry, City Manager TITLE: Award of Inspection Services for the Golden Springs Drive Street Improvements from Torito Lane to Temple Avenue Project to Dewan, Lundin & Associates. RECOMMENDATION: That the City Council award the Inspection Services for the Golden Springs Drive Street Improvements from ToritoLane to Temple Avenue Project to Dewan, Lundin & Associates in an amount not to exceed $30,812.00, and authorize a contingency amount of $3,000.00 for project change orders, to be approved by the City Manager, for a total authorization amount of $33,812.00. LIST OF ATTACHMENTS: X Staff Report Public Hearing Resolution Bid Specification (on file in the Office of the City Clerk) Ordinance X Other: Proposal Dated July 31,' 2001, on X Agreement file in the Public Works Division. SUBMITTAL CHECKLIST: 1 Has the resolution, ordinance or agreement been reviewed by the City Attorney? X Yes No 2. Does the report require a majority vote? X Yes No 3. Has environmental impact been assessed? X NA Yes No 4. Has the report been reviewed by a Commission? X NA, Yes No Which` Commission? 5. Are other departments affected by the report? X NA Yes No Report discussed with the following affected departments: REVIEWED BY: Linda C. Lowry Ja"ED��eSte�f id G. Liu City Manager Deputy City Manager Director of Public Works CITY COUNCIL REPORT AGENDA NO. (B) MEETING DATE August 7, 2001 TO: Honorable Mayor and Members of the City Council FROM: Linda C. Lowry, City Manager SUBJECT: Award of Inspection Services for the Golden Springs Drive Street Improvements from Torito Lane to Temple Avenue Project to Dewan, Lundin & Associates. RECOMMENDATION: That the City Council award the Inspection Services for the Golden Springs Drive Street Improvements from Torito Laneto Temple Avenue Project to Dewan, Lundin & Associates in an "amount not to exceed $30,812.00, and authorize a contingency amount of $3,000.00 for project change orders, to be approved by the City Manager, for a total authorization amount of $33,812.00. FINANCIAL SUMMARY: Fiscal Year 2001-2002 Budget ➢ $550,000.00 approved from Proposition C Funds. ➢ $50,000.00 approved from Proposition A Funds. For a total approval of $600,000.00. An additional allocation from Proposition C Funds and Capital Improvement Project Fund Increase is being, recommended as part of the project award item'. BACKGROUNDIDISCUSSION: Golden Springs Drive from Torito Lane to Temple Avenue is in need of pavement rehabilitation. This section is the last section of Golden Springs Drive that: is in need of rehabilitation. The other sections of Golden Springs Drive from the west city limit to Torito Lane have previously been rehabilitated The City requested proposals from five firms for the Golden Springs Drive Street Improvements from Torito Lane to Temple Avenue Project and the Area 3 Slurry Seal and ARAM Projects. Of those five firms, two firms submitted, proposals for the Slurry Seal and ARAM projects, and one firm submitted a proposal for the Golden Springs Drive Project. The firm that submitted a proposal for the Golden Springs Drive Project was Dewan, Lundin & Associate. Their proposal has been review and meets all of the requirements of the request for proposal. They have demonstrated their qualifications and experience regarding inspection of similar projects. The not -to -exceed price for the inspection services is $30,812.00. Staff is recommending that the contract for the Inspection Services be awarded to Dewan, Lundin & Associates. Anticipated timeline for project milestones: Award of Construction Contract August 7, 2001 Notice to Proceed/Start of Construction September 10, 2001 End of Construction December 11, 2001 Prepared by: Kirk Phillips I r' SCOPE OF WORK The City of Diamond, Bar has approved plans and specifications for construction of Golden Springs Drive Improvements from Torito Lane to Temple Avenue. The project area is a major north -south arterial serving the businesses and residents of Diamond Bar. The proposed, project consists of street rehabilitation of Golden Springs Drive from Torito Lane to Temple Avenue. Construction contract documents allow the contractor to complete the work within 90 calendar days. The Request for Proposal (RFP) indicates a tentative start date of August 20, 2001 and a tentative completion date of November 17, 2001,.which allows a total of 64 working days excluding Saturdays, Sundays and Holidays. The scope of work, as set forth in the Request for Proposal, includes construction administration and inspection services in accordance with the plans and specifications,and as follows: ■ Coordinate and conduct pre -construction meeting. Coordinate with utility companies. ■ Provide construction inspection to ensure that the contractor is in full compliance with the construction contract. ■ Provide plant inspection, if necessary. Plant certification does not require presence at the plant full time. Certification by the plant will be acceptable unless in the opinion of the observer additional inspection is required. ■ Prepare daily' inspection reports and progress photos with weekly summary reports. Submit to the City on a weekly basis. ■ Provide videography (visual documentation) of street condition before, during, and after the construction. ■ Answer Contractor's questions 'regarding design issues and review/monitor Contractor's progress and schedule. ■ Evaluate progress payments and change order requests. ■ Conduct final job walk(s) and prepare a "punch list". ■ Recommend for final acceptance of project. ■ Maintain project construction records and submit record drawings to the City. Golden Spnngs Drive Improvements - Inspection Services Dewan, Lundin & Associates Page 4 a PROJECT APPROACH Dewan, Lundin & Associates is extremely aware of the impact the project may have on the community. We will closely review the Contractor's proposed method of construction, schedule, and traffic control plans to ensure that the impact to residents and commuters is minimized. We propose a'strong community relations program be established consisting ofletter notification to residences along the limits of the work, a meeting with residents prior to the start of work, and personal notification to each residence at the beginning of the project. ■ Pre -Construction Meeting DLA's Contract Administrator in consultation with the City Staff and the Contractorwill send out notifications to various agencies and utility companies to 'schedule the pre -construction meeting. It will be the responsibility of our administrator to prepare minutes of the meeting. ■ Utility Coordination Throughout the duration of the contract, DLA's Inspector will coordinate as necessary with utility companies so as to ensure smooth completion of the project. ■ Construction Inspection DLA's Inspector will perform nspector/administrator's duties asset forth in the scope ofwork for the project. Guidance for the manner in which those duties are carried out are best described in: a. Project Plans and Specifications b. Standard Specifications for Public Works Construction, 2000 Edition -c. Public Works; Inspectors Manual (Published by Building News Inc.) ■ Daily/Weekly Reports: Our Field Inspector will prepare daily reports addressing progress of the project, weather conditions, number of workers on site, subcontractors present on site, directions given to Contractor, and potential problems which may cause delay or extra work. Copies of daily reports will be presented to the City on a weekly basis and a project log containing all reports will be provided at completion of the project. Golden Springs Drive Improvements- inspection Services Dewan, Lundin & Associates - Page 5 The following information is a brief summary of the items contained in the weekly project report. Additional items may be included if requested by City. 13 Responsible parties and phone numbers: City Project Manager Utility Company Representatives Construction Manager General Contractor Construction Inspector Emergency Contact 11 Work in progress o Status of project: Time schedule i Request for information Submittals Request for clarification nItems of discussion and correction 11 Status of change orders Status of project cost Status of claim ■ Provide Videography Our staff will prepare VHS tapes to document phases of construction. This tape will be delivered to the City at the completion of the project. Photographs will also betaken during construction. The City will be provided with weekly reports highlighting and summarizing the work performed during the week. ■ Monitor Contractor's Progress DLA's Inspector will answer Contractor's questions regarding design issues and review or monitor Contractor's progress and schedule. Impact to local residences will be minimized through careful coordination with the Contractor. Strict adherence to the approved schedule will be required of the Contractor. If necessary, the Contractor will be immediately notified when his progress falls behind schedule. DLA's Inspector, with concurrence of City staff, will immediately resolve the design issues between the Contractor and Designer in order to minimize any potential delays. ■ Evaluate Progress Payments Evaluate progress payments and change order requests. DLA's Inspector upon receipt of Contractor's progress payments will review them for accuracy. Any revisions resulting in change orders will be brought to the City's attention prior to authorization. Golden Springs Drive Improvements - Inspection Services pewan, Lundin & Associates • Page 6 DL&k 1 .- Associates 12377 Lewis St. Surveying Suite Project ,_ Grove 40 Management . 740-8840 Fax ;.. SCHEDULE OF HOURLY RATES - 2001 HOURLY;, CHARGES FOR PERSONNEL. ` Project Manager ........ _ Project Engineer .............. .... ............. $100.00 ........ . Design Engineer . $85.00 ................ CADD Designer ...... .......... ........... .. $75.00 ....: Senior Drafter........................... . .... . $70.00 _.......... Senior Plan Checker ....... � ' ' ' ......... ... `$60.00 Construction Administrator _ _ .. ' ' .. ' • . • • . $55.00 Construction Observer $58.00 Building Official ... .:....................... $50.00 Building Plan Check Engineer .. .................. . . . . ' ' $65.00 Building Plan Examiner ....... � � . . ' ' ' ' ' ' ' ' '.. $60.00 Building Inspector ............ ' ' ' ' ' ' ' ' . . . -.. $60.00' .... Two-Man Field Part Party .... ......... ' . ' ' .... ....... .. $50.00 Three-Man Field. Party ..... ....... ,. . .- • . . . . " ' " ...... $160.00 Office Survey Manager. .. ....: ............., ... ........... $185.00 Word Processor , , • , ...y................ .... >,$75.00 ....................... :...........$40.00 ••. NOTES: All rates are subject to revision. CONSULTING SERVICESAGREEMENT THIS AGREEMENT is made as of " by and between the City of Diamond Bar, a municipal corporation ("City") and ("Consultant"). RECITALS A. City desires to utilize the services of Consultant as an independent contractor to provide consulting services to City as set forth in Exhibit "A", the City's Request for Proposals dated ,2001. B. Consultant represents that it is fully 'qualified to perform such . consulting services by virtue of its experience and the training, `education and °expertise of its principals and employees. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: 1. Consultant's Services. A. Scope of Services. The nature and scope of the specific services to be performed by Consultant are as described in Exhibit "B" the Consultant's Response, dated - to the City's Request for Proposals: B. 'Level of Services/Time of Performance. The level of and time of the specific services to be performed by Consultant are as set forth in Exhibit "B." 2. Term of Agreement. This Contract shall take effect , 2001, and shall continue until unless earlier terminated pursuant to the provisions herein.' 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with' the schedule set forth in Exhibit "B." Payment will be made only after submission of proper invoices in the form specified by City. - Total payment to Consultant pursuant` to this Agreement shall not exceed ($ 4. General Terms and Conditions. In the event of any inconsistency between the provisions of this Agreement and Consultant's proposal, the provisions of this Agreement shall control. 5 Addresses. City: City Manager Consultant: City of Diamond Bar 21660 East Copley Drive Suite 100 Diamond Bar, CA 91765-4177 8. Status as Independent Consultant. A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any, of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except asset forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of ;City. B. Consultant agrees to pay all required ,taxes -on -amounts, paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is °audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of'a wholly independent contractor =relationship between City and Consultant, then Consultant agrees,to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto: C. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure ` to promptly pay to City any reimbursement or indemnification arising under this Section 6. 7. Standard of Performance. Consultant shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions. 8. Indemnification. Consultant agrees to indemnify the City, its officers, agents, volunteers, employees, and attorneys against, and will hold- and save them and each of them harmless from, and all actions, claims, damages to persons or property, penalties, obligations, or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of the acts, errors or omissions of Consultant, its agents, employees, subcontractors, or invitees, including each person or entity responsible for the provision of services hereunder. In the event there is more than one person or entity named in the Agreement as a Consultant, then all obligations,; liabilities, covenants and conditions under this Section' 8 shall be joint and several. 9. Insurance. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full'force and effect, with an insurance company admitted to do business in California and approved by the City (1) a policy or policies of broad -form comprehensive general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00; (3) automotive" liability insurance, with minimum combined single limits coverage of $500,000.00; (4) professional liability insurance (errors and omissions) to cover or partially :cover damages that may be the result of errors, omissions, or negligent acts of Consultant, in an amount of not less than $1,000,000 per occurrence; and (5) worker's compensation insurance with a minimum -limit of $500,000:00 or the amount required by law, whichever is greater. City, its officers, employees, attorneys, and volunteers shall' be named as additional insureds on the policy(ies) as to comprehensive .general liability, <-property damage, and automotive liability. The policy (ies) as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. A. All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the olio by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage. B. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this Agreement; shall be issued by an insurance company_ which is admitted to do business in the State of California or which is approved in 'writing by the City; and shall be placed with a current A.M. Best's rating of no less that A'VII. C. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, and (2) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less that one (1) day prior to beginning of performance under this Agreement. Endorsements' shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement", or a substantially similar form which the City has agreed in writing to accept. 10. Confidentiality. Consultant in the course of its duties may: have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, ` except with Consultant's prior written consent, use the same for other unrelated projects. 11. Ownership of Materials. All mdferials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. 12. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any interest, director or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant °further, covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement, Consultant's covenant under this section shall survive the termination of this Agreement. 13. Termination. Either party may terminate this Agreement with or without cause upon fifteen (15) days' written notice to the other party. However, Consultant shall not terminate this Agreement during the provision of services on a particular project. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. , In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services. 14. Personnel. Consultantrepresents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant, or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City's premises. 15. Non -Discrimination and Equal Employment Opportunity.' A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry,` age, physical or mental' handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, 6r sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except 'contracts or subcontracts for standard commercial supplies or raw materials: 16. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 17. Performance Evaluation. For any contract in effect for twelve months or longer, a written annual administrative performance evaluation shall be required within ninety (90) days of the first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement. The work product required by this Agreement shall be utilized as the basin for review; and any comments or complaints received by City during the review period, either orally or in writing, shall be considered. City shall meet with Consultant prior to preparing the written report. If any noncompliance with the Agreement is found, City; may direct Consultant to correct the inadequacies, or, in the alternative, may terminate this Agreement as, provided herein. 18. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. .19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default' which may then exist .on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 20. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or. interpret the provisions of this Agreement, the prevailing: party in such action or proceeding shall be entitled to recover its costs of suit, 'including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. 21. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received- on (a) the day of delivery if delivered by hand CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Honorable Mayor and Members of the City Council MEETING DATE: August 7, 2001 FROM: Lynda Burgess, City Clerk REPORT DATE; August 1, 2001 TITLE: EXTENSION OF CONTRACT FOR MINUTE SECRETARY SERVI COUNCIL, PLANNING COMMISSION, PARKS & RECREATION COM CES FOR CITY TRANSPORTATION COMMISSION, INDUSTRY EAST DEVELOPMENT ADVISORY TRAFFIC & COMM TT LANTERMAN MONITORING COMMITTEE, TRES HERMANOS CONSERVATION AUTHORITY, EED BAR COMMUNITY FOUNDATION AND WILDLIFE CORRIDOR CONSERVATION AUT , DIAMOND AMOUNT OF $18,200 FOR THE PERIOD JULY 1, 2001 THROUGH JUNE 30 2002 HORON IN THE RENEWAL OPTION FOR THE CITY. , WITH A ON RECOMMENDED ACTION: It is recommended that the City Council authorize the City Manager t the agreement with Carol A. Dennis for Minute Secretary services in the amount of 18 g ri extend 1, 2001 through June 30, 2002, with a one-year renewal option for the City. ,200 for the period July EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1 • Has the resolution, ordinance or agreement been reviewed by the City. Attorney? _ Yes 2. Does the report require a majority vote? Majority 3. Has X No environmental impact been assessed? 4• Has the report been reviewed by a Commission? N/A _Yes — Yes - No No Which Commission? — Yes — X No 5. Are other departments affected by the report? Report discussed with the following affected departments` Public Works, City Manager X Yes Community Development, _ No Community " Y Servi ces, REVIEWED BY: DEPART MENT HEAD: 't tr$da C. Lowry City Manager David yl Deputy -City Manager Lynda Burgess City Clerk CITY COUNCIL REPORT AGENDA NO. MEETING DATE: August 7, 2001 TO: Honorable Mayor and Members of the City Council FROM: Linda C. Lowry, City Manage .SUBJECT: EXTENSION OF CONTRACT FOR MINUTE SECRETARY SERVICES FOR CITY COUNCIL, PLANNING COMMISSION, PARKS & RECREATION COMMISSION, TRAFFIC & TRANSPORTATION COMMISSION, INDUSTRY EAST DEVELOPMENT ADVISORY COMMITTEE, LANTERMAN MONITORINGCOMMITTEE TRES HERMANOS CONSERVATION AUTHORITY, DIAMOND BAR COMMUNITY AMOUNT FOUNDATION AND WILDLIFE CORRIDOR CONSERVATION AUTHORITY IN18,200 THE PERIOD THE A ON YEOAR$RENEW O OPTION FOR JULY 1 2001 THROUGH JUNE 30, 2002, WITH OR THE CITY.. ISSUE STATEMENT: listeShould the City extend the agreement for contract Minute Secretary Services for the a listed commissions and committees? ab d It is recommended that the City Council authorize the City Manager to extend the agreement with Carol A. Dennis for Minute Secretary services in the amount of $18,200 for the period July 1, 2001 through June 30, 2002, with a one-year renewal option for the City. FINANCIAL SUMMARY: Funding would be from the individual department's Professional Services accounts: 00-01 Budget Ac 01-02 Adoated Bud et City Clerk City Manager $83000 $6,480 $6,600 Community Development $2,000 $2,9�0 $3,200 $3 Community Services ,000 $3,230 $3,400 Public Works/Engineering $2,500 $2,060 $2,500 $1,500 $1,720 $2,500 BACKGROUND: The City utilizes the services of a contract secretary to transcribe minutes for the City Council, Planning Commission, Parks &_ Recreation Commission and Traffic & Transportation Commission. In addition, the contract secretary has been transcribing minutes for the Industry East Development Advisory Committee, Lanterman Monitoring Committee, Tres Hermanos Conservation Authority, Diamond Bar Community Foundation and the Wildlife Corridor Conservation Authority. These services allow clerical Honorable Mayor and Members of the city Council Page Two August 7, 2001 staff more opportunities to effectively handle contact with the public, answer complete .agendas, post notices required. , complete mailings for .hearings: and other phones, er duties as Ms. Dennis has been providing Minutes Secretary services to the City since 1994 in a reliable, responsive and timely manner at rate of $20 per hour. rate is beingtime.tis Staff p y No increase in the hourly.., secretarial services; h owat thaeriodicall quoted rates are ar obtained bids from other well above those PREPARED BY: of Ms. Dennis. Lynda Burgess, City Clerk i. y CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Honorable Mayor and Members of the City Council MEETING DATE: August 7, 2001 REPORT DATE: July 31, 2001 FROM: Linda C. Lowry, City Manager TITLE: Approval of a Consulting Services Agreement with Huls Environmental Management for Integrated Environmental Services. RECOMMENDATION: It is recommended that the City Council (a) approve and authorize the Mayor to execute the three-year contract and (b) approve the contract amount of $145,720.00 for the first year work program and direct staff to develop specific work program/budget for the subsequent years in conjunction with the City Council. LIST OF ATTACHMENTS: X Staff Report Public Hearing Notification Resolution(s) Bid Specification _ Ordinances(s) X Other: (RFP dated 5/21/01, JMH Proposal dated 6/20/01) X<Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1, Has the resolution, ordinance or agreement been reviewed x Yes_ No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A _ Yes —No 4. Has the report been reviewed by a Commission? N/A _ Yes No Which Commission? 5. Are other departments affected by the report? N/A _Yes _ No Report discussed with the following affected departments: REVIEWED BY: Linda C. Lowry Adnes DeSt fano David,6. Liu City Manager Deputy City Manager Director of Public Works MEETING DATE: TO: FROM: SUBJECT: ISSUE STATEMENT: CITY COUNCIL REPORT AGENDA NO. August 7, 2001 Honorable Mayor and Members of the City Council Linda C. Lowry, City Managf Approval: of a: Consulting Ser i es ,Agreement .with Huls Environmental ' Management for Integrated Environmental Services. The City desires to retain the services of aqualified consulting firm for the Integrated Environmental Services for athree-year period. RECOMMENDATION: It is recommended ,that the City Council (a) approve and authorize the Mayor to execute the three-year contract and (b) approve the contract amount of $145,720.00 for the first year work program and direct staff to: develop specific work program/budget for the subsequent years in conjunction with the City Council. FINANCIAL SUMMARY: Funding for the integrated environmental services is provided by a combination of grant funds, reimbursement, service fees, and general funds. For Fiscal Year 2001-2002, a budget of $201,500.00 was approved by the City Council In the first year, the work program/scope of work proposed by Huls Environmental Management is estimated at $145,720.00. In subsequent years, a specific work program and budget will be developed in conjunction with the City Council. BACKGROUND On May 21, 2001, the City" mailed 106 Requests for Proposal (RFP) for Integrated Environmental Services. Three (3) proposals were received on June 20, 2001 from Huls Environmental, John L. Hunter ,and Associates, Inc., and Shreenath International Consultants. These proposals were reviewed and evaluated by staff based on the specific requirements listed in the RFP, demonstrated knowledge and ability in related projects, experience of team members, and familiarity with municipal agencies' administration and management of environmental programs. Special emphasis was placed on the proposer's understanding and specific approach to the individual project issues and the depth of understanding regarding all of the topics involved in integrated environmental services. August 7, 2001 Page Two Integrated Environmental Services For the Integrated Environmental Services, the firms were given the specific scope of work and tasks proposed for Used Oil Grant Administration and Management, Solid Waste and Recycling Program Management and Administration for single family, multi -family, and commercial/industrial sectors, Household Hazardous'' Waste Program,and Litter Grant Management . and Administration, Storm Water Management. 'Program, and various programs and projects involving environmental issues. Based on the responses, the proposals were reviewed and compared. The three (3) firms and their proposed fees are provided in the table below: Consulting Firm Cost Proposal Principal -In- Charge Resource Allocation Man Hours Huls Environmental $145,720 $ 85/Hr. 1,872 John L. Hunter & Associates $159,067 $100/Hr. N/A Shreenath International $126,800 $100/Hr. 1,700 The proposal submitted by John L Hunter and Associates, Inc. (JLH) showed familiarity with storm water management, industrial waste, and hazardous waste programs. JLH's municipal experience primarily focuses on storm water (NPDES) programs, industrial waste programs to determine waste discharges into the city's sewer system, illicit and illegal discharges, and hazardous waste and recycling, programs. JLH'was unable to demonstrate sufficient experience in solid waste management, used oil recycling, litter reduction and recycling, household hazardous waste management and a variety of other environmental programs currently managed by the City. The proposal submitted by Shreenath International Consultants (SIC) showed a range of services performed by the company: environmental assessments, hazardous/toxic substance surveys/investigations, environmental impact studies and reports, environmental protection planning, and remediation measures.` The majority of SIC's experience is in the private sector with no noticab'le experience in a majority of the programs required in our RFP. Many of the required environmental programs would be handled by subcontractors to SIC. After reviewing the Huls Environmental Management, LLC (Huls Environmental) proposal, the selection committee; unanimously concurred that the extensive experience and ability of Huls Environmental represents the best choice for the City. Huls Environmental is a full August 7, 2001 Page Three Integrated Environmental Services service environmental management firm specializing in integrated environmental services for municipalities and businesses. Huls Environmental maintains excellent rapport with regulatory agencies, and is an expert in many areas of environmental programs including solid and special ,waste, storm water management, water and air quality, environmental assessment and remediation, and energy. Huls Environmental currently has a staff of five, degreed, experienced, and representative,, of diverse,. backgrounds- It ,has considerable experience helping local governments with their integrated environmental services. Specifically, Huls Environmental has worked closely with Diamond Bar over the last five years to oversee our environmental programs and has been instrumental in the successful implementation of the City's solid waste and recycling programs. Staff finds the broad experience and successful implementation by Huls Environmental of Diamond Bar's environmental programs. invaluable. Moreover, having a consultant who is familiar with the City and the type of programs that have been implemented will insure that current program activities are not disrupted or delayed. With all the environmental mandates placed upon the cities; Diamond Bar has integrated all of the mandates in a cost effective and comprehensive environmental management package. By implementing the various programs in a synergistic manner, efforts to meet one mandate will augment or support others. The intent is to stretch scarce dollarswhile implementing the programs needed to demonstrate compliance. Prepared by: David G. Liu/Sharon Gomez CONSULTING SERVICES AGREEMENT THIS AGREEMENT is made as of August 15, 2001 by and between the City of Diamond Bar, a municipal corporation ("City") and Huls Environmental Management, ("Consultant"). RECITALS A. City desires to utilize the services of Consultant as an independent contractor to provide consulting services to City as set forth in Exhibit "A", the City's Request for Proposals dated May 21, 2001. B. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: 1. Consultant's Services. A. Scope of Services. The nature and scope of the specific services to be performed by Consultant are as described in Exhibit "B" the Consultant's Response, dated June 20, 2001, to the City's Request for Proposals. B. Level of Services/Time of Performance. The level of and time of the specific services to be performed by Consultant are as set forth in Exhibit "B." 2. Term of Agreement. This Contract shall take effect August 15, 2001, and shall continue until August 15, 2004, unless earlier terminated pursuantto the provisions herein. 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B." Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Consultant pursuant to this Agreement shall not exceed One Hundred Forty Five Thousand Seven Hundred Twenty Dollars ($145,720.00). 4. General Terms and Conditions. In the event of any inconsistency between the provisions of this Agreement and Consultant's proposal, the provisions of this Agreement shall control. 5. Addresses. City: City Manager Consultant: Huls Environmental City of Diamond Bar Management 21825 East Copley Drive 1074 Parkview Dr. Diamond Bar, CA 91765-4177 #105 Covina, CA 91724 6. Status as Independent Consultant. A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no, power to incur any debt,. obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner; represent that it or any of its agents or employees are in any manner agents or employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a 'result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. 7. Standard of Performance. Consultant' shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions. 8. Indemnification. Consultant agrees toindemnify the City, its officers, agents, volunteers, employees, and attorneys against, and will hold and save them and each of them harmless from, and all actions, claims, damages to persons or property, penalties, obligations, or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of the acts, errors or omissions of Consultant, its agents, employees, subcontractors, or invitees, including each person or entity responsible for the provision of services hereunder. In the event there is more than one person or entity named in the Agreement as a Consultant, then all obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several. 9. Insurance. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurancecompanyadmitted to do business in California and approved by the City (1) a policy or policies of broad -form comprehensive general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00; (3) automotive liability insurance, with minimum combined single limits 'coverage of $500,000.00; (4) professional liability insurance (errors and omissions) to cover or partially cover damages that may be the result of errors, omissions, or negligent acts of Consultant, in an amount of not less than $1,000,000 per occurrence; and (5) worker's compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whicheveris greater.' City, its officers, employees, attorneys, and volunteers shall be named as additional insureds on the policy(ies) as to comprehensive general liability, property damage, and automotive liability. The policy (ies) as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. A. All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage. B. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this Agreement; shall be issued by an insurance company which is admitted to do business in the State of California or which is approved in writing by the City; and shall be placed with a current A.M. Best's rating of no less that A VII. C. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, and (2) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less that one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement", or a substantially similar form which the City has agreed in writing to accept. 10. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other 'information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City; upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of aproprietary nature specifically for and in connection with certain projects, the City shall not, except with Consultant's prior written consent, use the same for other unrelated projects. 11. Ownership of Materials. All materials provided by Consultant in the performance- of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. 12. Conflict of Interest. - A. Consultant covenants that it presently has no interest and shall not - acquire any interest, director or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultantshall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 13. Termination. Either party may terminate this Agreement with or without cause upon fifteen (15) days' written notice to the other party. However, Consultant shall not terminate this Agreement during the provision of services on a particular project. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services. 14. Personnel. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required ' under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this -'Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing` services on City's premises. 15. Non -Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminateas to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Consultant will, in all; solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultantwill cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 16. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 17. Performance Evaluation. For any contract in effect for twelve months or longer, a written annual administrative performance evaluation shall be required within ninety (90) days of the first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement. The work product required by this Agreement shall be utilized as the basis for review, and any comments or complaints received by City during the review period, either orally or in writing, shall be considered. City shall meet with Consultant prior to preparing the written report. If any noncompliance with the Agreement is found, City may direct Consultant to correct the inadequacies, or, in the alternative, may terminate this Agreement as provided herein. 18. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 19. Non. -Waiver of Terms, 'Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this -Agreement =shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in .no way impair or prejudice any right or remedy available to City with regard to such breach or default. 20. Attorney's Fees. In the event that either party to this Agreement shall t . camrneitce any legal or equitable- action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover it8 Costs of suit, Including to nable attorney's fees and costs, including, costs of expert witnesses and consultants. ,;. 21. Motives. Any notices, bilis, invoices, or reports required by this Agreement shall be deemedreceived on (a) the day of delivery it delivered by, hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following. deposit in the United States mail, postage prepaid, to the addresses heretofore set-: forth < in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. 22. Governing Law. This Contract shalt be. interpreted,° construed and enforced in accordance with the laws of the State of Cafifor: ;ia. 23. Counterparts.. This Agreement may be < executed in any number, of counterparts, each of which shall be deemed to be the original, and all of which together shaft constitute one and the same instrument. 24. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represent the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof watered, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid 1 if signed by the City Manager or the Mayor and attested by ft City Clerk. 25. ExIftits. AN exhibits referred to in this Agreement are incorporated herein by this reference. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. - "City,l ATTEST: CITY OF DIAMOND BAR By. By: Lynda Burgess, City Clerk Robert` S. Huff, Mayor Approved as to form: ` HULS ENVIRONMENTAL MANA EMENT `- t I3y- ey- G�C UA—�, City. Attorney Its: aii p CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. 6-10 TO:, Honorable Mayor and Members of the City Council MEETING DATE: August 7, 2001 REPORT DATE: August 1, 2001 FROM: Linda C. Lowry, City Manager TITLE: Notice of Completion for the Grand Avenue/Golden Springs Drive Traffic Signal Modification Project. RECOMMENDATION: That the City Council (1) authorize an additional $1,934.25 in contingency for a total contingency amount of $4,934.25 for the Grand Avenue/Golden Springs Drive Traffic Signal Modification Project; and (2) accept the work performed by L. A. Signal, Inc. and authorize the City Clerk to file the proper Notice of Completion and release any retention amount thirty-five (35) days after the recordation date. LIST OF ATTACHMENTS: X Staff Report Public Hearing Resolution BidSpecification (on file in the Office of the 'City Clerk) Ordinance X Other: Notice of Completion Agreement SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? X NA'- Yes No 2. Does the report require a majority vote? X Yes No 3. Has environmental impact been assessed? X NA Yes No 4. Has the report been reviewed by a Commission? X NA Yes No Which Commission? 5. Are other departments affected by the report? X NA Yes No Report discussed with the following affected departments: REVIEWED BY: Linda C. Lowry City Manager J es DeStef no Deputy City M ager Dav . Liu Director of Public Works CITY COUNCIL REPORT AGENDA NO. MEETING DATE: August 7, 2001 TO: Honorable Mayor and Members oft e City Council FROM: Linda C. Lowry, City Manager SUBJECT: Notice of <Completion for the Grand Avenue/Golden Springs :Drive Traffic Signal Modification Project. RECOMMENDATION: That the City Council (1) authorize an additional $1,934.25 in contingency for a total contingency amount of $4,934.25 for the Grand Avenue/Golden Springs Drive.Traffic Signal Modification Project; and (2) accept the work performed by L. A. Signal, Inc. and authorize the City Clerk to file the proper Notice of Completion and release any retention amount thirty-five (35) days - after the recordation date. FINANCIAL SUMMARY: Fiscal Year 2000-2001 Budget ➢ $55,000.00 approved from Developer Funds. The original contract amount was $43,890.00, with $3,000.00 in contingency. The amount of extra work was $1,375.00, not including there -striping of the left -turn pocket on Grand. ➢ The amount for the re -striping of the left -turn pocket on Grand Avenue $3,559.25 The amount of reimbursement from Linscott, Law and Greenspan for the design error $3,391.70. The final contract amount of the Grand Avenue/Golden Springs Drive Traffic Signal Modification Project; including the re -striping of the left -turn pocket on Grand Avenue, is $48,824.25. This is $1,934.25 more than the original contract amount of $43,890.00 plus the contingency of $3,000,00. The actual cost to the City after reimbursement from Linscott, Law and Greenspan is $45,432.55 BACKGROUND/DISCUSSION: On February 6, 2001, the City Council awarded the construction contract for the Grand Avenue/Golden Springs Drive Traffic Signal Modification Project to L. A. Signal, Inc., in the amount of 43,890.00, and authorized a contingency amount of $3,000.00 for project change orders, to be approved by the City Manager, for a total authorization of $46,890.00. During the construction of this project some additional work, such as repairing asphalt damaged during the removal of the raised pavement markers, was necessary and was not covered by the original bid. The total cost of this work was $1,375.00. This reduced the remaining contingency to $1,625.00. -1- , August 7, 2001 Grand Avenue/Golden Springs Drive Traffic Signal Modification Project A design error was discovered during the construction. The designers, Linscott, Law and Greenspan (LLG) had indicated on the plans that an existing mast arm was to be replaced with anew shorter mast arm. After the contractor had installed the new mast arm with the signal heads, it was apparent that the signal heads were not in the correct location for the new lane configuration. After some research it was determined that the existing traffic signal pole had been plotted in an incorrect location on the plans, causing the required mast arm length to be calculated incorrectly. It was further determined that the original mast arm was the correct length and would need to be reinstalled on the existing pole.` The design error was discussed with LLG and they agreed to pay L. A. Signal directly for the cost of the removal of the new mast arm and the reinstallation of the original mast arm. They also agreed to reimburse the City for the cost of the new mast arm and the labor costs for the removal of the original mast arm and the installation of the new mast arm. The amount of the reimbursement is $3,391.70. L. A. Signal has been paid by LLG for the reinstallation of the original mast arm and the City has also received reimbursement from LLG for the new mast arm and the installation. During the modifications to the signal, staff followed up with a previous request to modify the existing left -turn pocket for northbound Grand Avenue. Cars were either being blocked from entering the left - turn pocket by through traffic backed up from the intersection at Golden Springs Drive or drivers were just impatient and drivers were cutting through the painted median to enter the left -turn pocket. As cars were cutting through the painted median to enter the left -turn pocket other cars were entering the deft -turn pocket at the actual entrance and almost being hit by the cars cutting through the painted median. In order to address this situation it was necessary to modify the striping of the left -turn pocket and the painted median to move the entrance to the left -turn further from the intersection and reduce the width of the painted median to deter cut through traffic. The cost for the modifications 'to the striping was $3,559.25. The striping modifications have been completed and the situation has improved. Previously the City Council has authorized $46,890.00, including the contingency, for this project. The amount of money due to L. A. Signal for the completion of this project is $48,824.25. This. exceeds the authorized amount by $1,934.25. Therefore, it is necessary for the City Council to authorize an additional $1,934.25 in contingency for this project. Although the total contract amount due to L. A. Signal is $48,824.25, the actual cost to the City is $45,432.55 after the reimbursement from LLG is factored in. The actual cost to the City of $45,432.55 is less than the contract amount of $43,890.00 plus the original $3,000.00 contingency. All work has been completed in accordance with the plans and specifications for this project. The final construction contract amount for the Grand Avenue/Golden Springs Drive Traffic Signal Modification Project is $48,824.25. Prepared by: Kirk Phillips CITY OF DIAMOND BAR AGENDA REPORT AGENDA N0. TO: Honorable Mayor and Members of the City Council MEETING DATE: August 7, 2001 REPORT DATE: August 1, 2001 FROM: Linda C. Lowry, City Manager TITLE: Award of contract to Green Giant Landscape for the construction of drainage and irrigation improvements at Peterson Park in the amount of $205,607.00, plus contingency amount of $20,5060.00, for a total authorization of $226,167.00. RECOMMENDATION: It is recommended that the City Council award the contract. LIST OF ATTACHMENTS: X Staff Report —Public Hearing Notification _ Resolution(s) Bid Specifications (on file in City Clerk's Office) Ordinance(s) X Other: Bid Results X Agreement EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? X Yes No 2. Does the report require a majority vote? X Yes - No 3. ' Has environmental impact been assessed? _ Yes X No 4. Has the report been reviewed by a Commission? _ Yes X No Which Commission? N/A 5. Are other departments affected by the report? X Yes — No Report discussed with the following affected departments: Public Works REVIEWED BY: Lnda`C. Lown City Manager James DeStefao Deputy City Ma ager Ndpos-e Director of Community Services CITY COUNCIL REPORT AGENDA NO. MEETING DATE: August 7, 2001 TO: Honorable Mayor and Members of the City Council FROM: Linda C. Lowry, City Manag SUBJECT: ` Award of Contract to Green Giant Landscape for the construction of drainage and irrigation improvements at Peterson Park in the amount of $205,607.00, plus a contingency amount of $20,560.00, for a total authorization of $226,167.00. ISSUE STATEMENT: Award of this contract will result in the construction of drainage and irrigation improvements at Peterson Park. RECOMMENDATION: It is recommended that the City Council award the contract. FINANCIAL SUMMARY: The City Council has allocated $280,000.00 in the 2001/02. fiscal year budget for the design and construction of this project. Total cost for this project; per the following detail, will be $277,110.00. Design: $35,723.00 ConstructionContractor: $205,607.00 10% Construction Contingency: $20,560.00 Plan Check: $1,120.00 Construction Management & Inspection: $14,100.00 TOTAL $277,110.00 BACKGROUND: At its meeting on June 5, 2001, the City Council adopted Resolution No. 2001-32 approving the plans and specifications for the constructions of drainage and irrigation improvements at Peterson Park. The project was subsequently advertised in local newspapers, as prescribed by law, and in three different construction project newsletters. Bid packages were purchased by 19 different contractors, 8 of which submitted sealed bids. The 8 bids were opened and publicly read on Friday, June 29, at 2:00 pm. in the lobby of Diamond Bar City Hall', 2185 E. Copley Drive, Diamond Bar. Prices for the base bid range from a low of $166,557.00 to a high of $356;653.00. There is also a bid alternate in the plans and specifications that calls for the replacement of the turf in the athletic fields with new sod. The cost of the bid alternate is $39,050.00, resulting in a staff` recommended contract award of $205,607.00:. Adding a 10% contingency will result in a'total authorization of $226,167.00. There was a minor problem with the bid that was submitted by Green Giant Landscape. The bidder has erased a unit, price, but there was a total bid' amount provided for that item. This problem was reported to the City Attorney, and he stated that this irregularity can be waived by the City Council since it of no consequence to the bid submitted. DISCUSSION: The lowest responsible bidder for this project is Green Giant Landscape. References have been checked and this company can satisfactorily complete the required work. The contractor's license has been checked with the State of California and it is .active and clear. Prepared by: Bob Rose Director of Community Services AGREEMENT The following agreement is made and entered into, in duplicate, as of the 'date executed by the Mayor and attested to by the City. Clerk, by and between Green Giant Landscape hereinafter referred to as the "CONTRACTOR" and the City of Diamond Bar, California, hereinafter referred to as "CITY. WHEREAS, pursuant to Notice Inviting Sealed Bids or Proposals, bids were received, publicly opened, and declared on the date specified in the notice; and WHEREAS, City did accept the bid of CONTRACTOR Green Giant Landscape and; WHEREAS, City has authorized the Mayor to execute a written contract with CONTRACTOR; for furnishing labor, equipment and material for the Drainage and Irrigation Improvements Project at Carlton Peterson Park in the City of Diamond Bar. NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed:' L GENERAL SCOPE OF WORD: CONTRACTOR shall furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for the Drainage and Irrigation Improvements Project at Carlton Peterson Park City` of Diamond Bar. The work to be performed in accordance with the Plans and specifications, dated June 5, 2001 (The Plans and Specifications) on file in the office of the City Clerk and in accordance with bid prices hereinafter mentioned and in accordance with the instructions of the City Engineer. 2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY: The Plans and Specifications are incorporated herein by reference and made a part hereof with like force and effect as if set forth in full herein. The Plans and Specifications; CONTRACTOR'S Proposal dated .Tune 29,; 2001, together with this written agreement, shall constitute the contract between the parties. This contract is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by the CONTRACTOR whether set out specifically in the contract or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this written agreement, the provisions of this written agreement shall control. 3. The CONTRACTOR agrees to complete the work within 60 calendar days from the date of the notice to proceed. 4, The CONTRACTOR agrees further to the assessment of liquidated damages in the amount of five hundred ($500.00) dollars for each calendar day the work remains incomplete beyond the expiration of the completion date. The City may deduct the amount thereof from any monies due or that may become due the CONTRACTOR under this agreement. Progress payments made after the scheduled date of completion shall not constitute a waiver of liquidated damages: 5. INSURANCE: The CONTRACTOR shall not commence work under this contract 'until he has obtained all insurance required hereunder in a company or companies acceptable to City nor shall the CONTRACTOR allow any subcontractor to commence work on his subcontract until all insurance required of the subcontractor has been obtained. The CONTRACTOR shall take out and maintain at all times during the life of this contract the following policies of insurance: a. Workers' Compensation Insurance: Before beginning work, the CONTRACTOR shall furnish to the City a certificate of insurance as proof that he has taken out full workers' compensation insurance for all persons whom he may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the Stateof California. Such insurance' shall be maintained in full force and effect during the period covered by this contract. accordanceIn with the provisions of Section 3700 of the California Labor Code,every CONTRACTOR shall secure the payment of compensation to his employees. The CONTRACTOR, prior .to commencing work, shall sign' and file with the City a'certification as follows: "I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions' before commencing the performance of work of this contract." b. For all operations of the CONTRACTOR or any sub -contractor in performing the work provided for herein, insurance with the following minimum limits and coverage: 1) Public Liability - Bodily Injury (not auto) $500,000 each person; $1,000,000 each accident' 2) Public Liability - Property Damage (not auto) $250,000 each person; $500,000 aggregate. 3) CONTRACTOR'S Protective - Bodily Injury $500,000 each person; $1,000,000 each accident. 4) CONTRACTOR'S Protective - Property Damage $250,000 each accident; $500;000 aggregate. 5) Automobile Bodily Injury $500,000 each person; $1,000,000 each accident. 6) Automobile - Property Damage $250,000 each accident. C. Each such policy of insurance provided for in paragraph b. shall: 1) Be issued by an insurance company approved in writing by City, which is admitted to do business in the State of California. 2) Name as additional insured the City of Diamond Bar, its officers, agents and employees, and any other parties specified in the bid documents to be so included; 3) Specify it acts as primary insurance and that no insurance held or owned by the designated additional insured shall be called upon to cover a`loss under the policy; 4)Contain clause substantially in the following words: "It is hereby understood and agreed that this policy may not be canceled nor the amount of the coverage thereof reduced until thirty (30) days after receipt by City of a written notice of such cancellation or reduction of coverage as evidenced by receipt of a registered letter." 5) Otherwise be in form satisfactory to the City. d. The policy of insurance provided for in subparagraph a. shall contain an endorsement which: 1) Waives all right of subrogation against all persons and entities specified in subparagraph 4.c.(2) hereof to be listed as additional insured in the policy of insurance provided for in paragraph b. by reason of any claim arising out of or connected with the operations of CONTRACTOR or any subcontractor in performing the work provided for herein; 2) Provides it shall not be canceled or altered without thirty (30) days' written notice thereof given to City by registered mail. e' The CONTRACTOR' shall, within ten (10) days from the date of the notice of award of the Contract, deliver to the City Manager or his designee the original policies of insurance required in paragraphs a. and b. hereof, or deliver to the City Manager or his designee- a certificate of the insurance company, showing the issuance of such insurance, and the additional' insured and other provisions required herein. 6. PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the CONTRACTOR is required to pay not less- than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages' for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, Suite 100, 21660 E. Copley Drive, Diamond Bar, California, and are available to any interested party on request.. City also shall cause a copy of such determinations to be posted at the job site. The CONTRACTOR shall forfeit, as penalty to City, not more than twenty-five dollars ($25.00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any subcontractor under him. 7. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of Section 1777.5 of; the Labor Code, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the performance of the work,' The CONTRACTOR is required to make contribution to funds established for the administrative of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeable trade on such contracts and if other CONTRACTOR'S on the public works site are making such contributions. The CONTRACTOR and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Directorof Industrial Relations, ex -officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. 8. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract, and the CONTRACTOR and any sub -contractor under him shall comply with and be governed by the laws of the State of California having to do with working hours 'set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. The CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the contract, by him or any sub- CONTRACTOR under him, upon any of the work hereinbefore mentioned, for each calendar' day during which the laborer, workman or mechanic is required or permitted to labor more than eight (8) hours in violation of the Labor Code. 9. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. 10. CONTRACTOR'S LIABILITY: The City of Diamond Bar and its officers, agents and employees ("Indemnities") shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workmen or employees of the CONTRACTOR, of his subcontractor's or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. The CONTRACTOR shall be responsible for any -damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever. ` The CONTRACTOR will indemnify Indemnities against and will hold and save indemnities harmless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation; political subdivision, or other organization arising out of or in connection with the work, operation, or activities of the CONTRACTOR, his agents, employees, subcontractors or invitees provided for herein, whether or not there is concurrent passive or active negligence on the part of City. In connection therewith: a. The CONTRACTOR will defend any action or actions filed in connection with any such claims, 'damages, penalties, obligations or liabilitiesand will pay all costs and expenses, including attorneys' fees incurred' in connection therewith. b. The CONTRACTOR will promptly pay any judgment rendered against the CONTRACTOR or Indemnities covering such claims, damages, penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of the CONTRACTOR hereunder, and the CONTRACTOR agrees to save and hold the Indemnities harmless therefrom. C. In the event Indemnities are made a party to any action or proceeding filed or prosecuted against the CONTRACTOR for damages or other claims arising out of or in connection with the work, operation or activities hereunder, the CONTRACTOR agrees to pay to Indemnities and any all costs and expenses incurred by Indemnities in such action or proceeding together with reasonable attorneys' fees. So much of the money due to the CONTRACTOR under and by virtue of the contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damages as aforesaid. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnities may have under the law. This indemnity is effective without reference to the existence or applicability of any insurance coverages which may have been required under this Agreement or any additional insured endorsements which may extend to Indemnities. CONTRACTOR, on behalf ' of itself and all parties claiming under or through it hereby waives all rights of subrogation and contribution against the Indemnities, while acting within the scope of their duties, from all claims, losses and liabilities arising our of or incident to activities or operations performed by or on behalf of the Indemnitor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnities: 11. NON-DISCRIMINATION: Pursuant to Labor Code Section 1735, no discrimination shall be made in the employment of persons in the work contemplated by this Agreement because of the race, color or religion of such person. A violation of this section exposes the CONTRACTOR to the penalties provided for in Labor Code Section 1735. 12. CONTRACT PRICE AND ' PAYMENT: City shall pay to the CONTRACTOR for furnishing all matetial and doing the prescribed work the unit prices set forth in the Price Schedule in accordance with CONTRACTOR'S Proposal dated June 29, 2001. 13, ATTORNEY'S FEES: In the event that any action or proceeding is brought by either party to enforce any term of provision of this agreement, the'prevailing party shall recover its reasonable attorney's fees and costs incurred with respect thereto. 14. TERMINATION: This agreement may be terminated by the City, without cause, upon the giving of a written "Notice of Termination" to CONTRACTOR at least - thirty (30) days prior to the date of termination specified in the notice. In the event of such< termination, CONTRACTOR shall only be paid for services rendered and expenses necessarily incurred prior to the effective date of termination. IN WITNESS WHEREOF, the parties hereto have executed this Agreement with all the formalities required by law on the respective dates set forth opposite their signatures. W 4 O t\, �\ W \ W- 0 m0Zo m � Z 0 Z LL. a O ,m ,L O D J Q z ^O W C± 0 m` 1 It 1 L)WLU Z CL ; O z TO: Honorable Mayor and Members of the City Council MEETING DATE: August 7, 2001 REPORT DATE: August 1, 2001 FROM: Linda C. Lowry, City Manager TITLE: Award of contract to DMC Design Group for construction management and inspection services for the Peterson Park drainage and irrigation improvements project in the amount of $14,1.00.00. RECOMMENDATION: It is recommended that the City Council award the contract. LIST OF ATTACHMENTS: X Staff Report Public Hearing Notification Resolution(s) Bid Specifications (on filein City Clerk's Office) Ordinance(s) X Other: Proposal Dated July 10, 2001 X Agreement EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1 2. 3. 4. 5. Has the resolution, ordinance or agreement been reviewed by the City Attorney? X Does the report require a majority vote? X Has environmental impact been assessed? _ Has the report been reviewed by a Commission? _ Which Commission? N/A Are other departments affected by the report? X Report' discussed with the following affected departments Public Works REVIEWED BY: aW2 11 j 1A Anda. C. L wry City Manager /)ag-2"r James DeStOnager o Deputy City Yes _ Yes _ Yes X Yes X Yes No No No No No Director of Community Services CITY COUNCILREPORT AGENDA NO. MEETING DATE: August 7, 2001 TO: Honorable Mayor and Members of the City Council FROM: Linda C. Lowry, City Manager SUBJECT: Award of contract to DMC Design Group for construction management and inspection services for the Peterson Park drainage and irrigation improvements project in the amount of $14,100.00. ISSUE STATEMENT: If the construction contact is awarded to Green Giant, Landscape, then a construction' manager and inspector will be required to verify that the project is constructed according to the plans and; specifications. RECOMMENDATION: It is recommended` that the City Council award the contract. FINANCIAL SUMMARY The City Council has allocated $280,000.00 in the 2001/02 fiscal year budget for the design and construction of this project. Total cost for this project, per the following detail, will be $277,110.00. Design: $ 35,723.00 Construction Contractor: $205,607.00 10% Construction Contingency: $20,560.00 Plan Check: $1,120.00 Construction Management & Inspection: $14,100.00 TOTAL $277,110.00 BACKGROUND: DMC. Design Group has submitted a proposal for construction management and inspection for this project. DMC Design Group currently is under contract with the City of Diamond Bar to provide services for this project. DISCUSSION: DMC Design Group has developed the plans and specifications for this project and has been deemed by staff to be the most qualified` consultant available to provide construction management and inspection services. These services: are necessary to assure the project's successful completion. Prepared by: Bob Rose Director of Community Services CONSULTING SERVICES AGREEMENT THIS AGREEMENT is made as of December 19, 2000 byand between the City of Diamond Bar, a municipal corporation ("City") and DMC Desi ng_Group, Inc:, ("Consultant"). RECITALS A. City desires to utilize the services of Consultant as an independent contractor to provide consulting services to City as set forth in Exhibit "A", the City's Request for Proposals dated October 3, 2000. B. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, ,education "and expertise of its principals and employees. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: 1. Consultant's Services. A. Scope of Services. The nature and scope of the specific services to be performed by Consultant are as described in Exhibit "B" the Consultant's Response, dated October 19,: 2000 to the City's Request' for Proposals for Professional Engineering Design' Services/Peterson Park Drainage & Irrigation _Improvements Project in the City of Diamond Bar. B. Level of Services/Time of Performance. The level of and time of the specific services to be performed by Consultant are as set forth in Exhibit "B". 2. Term of Agreement. This Contract shall take effect December 19, 2000, and shall continue until June 30, 2002, unless earlier terminated` pursuant to the provisions herein. 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance: with the schedule set forth in Exhibit 'B." Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Consultant pursuant to this Agreement shall not exceed Thirty-five Thousand. Seven Hundred and Twenty-three Dollars ($35 723) plus a contingency of Three thousand Five Hundred and Seventy-seven Dollars ($3,577) for atotal not to exceed amount of Thirty-nine Thousand, Three Hundred Dollars ($39,300). 4. General Terms and Conditions. In the event of any inconsistency between the provisions of this Agreement and Consultant's proposal, the provisions of this Agreement shall control. 5. Addresses. City: James DeStefano Consultant: DMC Design Group, Inc. Interim City Manager David Cosper, P.E. City of Diamond Bar 170 N. Maple Street, Suite 101 21660 East Copley Drive, Suite 100 Corona, CA 92880 Diamond Bar, CA 91765-4177 6. Status as Independent Consultant. A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant, shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act onbehalf `of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant y Y P Y g employees y manner shall not, at an time, m an manner, represent that it or an of its agents or em to ees are in an agents or employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify.and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable worker's compensation laws. 'City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification ' arising under this Section 6. 7. Standard of Performance. Consultant shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions. 8. Indemnification. Consultant agrees to indemnify the City, its officers, agents, volunteers; employees, and attorneys against, and will hold and save them and each of them harmless from, and all actions, claims, damages to persons or property, penalties, obligations, or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of the acts, errors or omissions of Consultant, its agents, employees, subcontractors, or invitees, including each person or entity responsible for the provision of services hereunder. In the event there is more than one person or entity named in the Agreement as a Consultant, then all obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several. 9. Insurance. Consultant shall at all times during the term of this Agreement carry, maintain, p ' company � 'n California and and keep m full force and effect, with an insurance corn an admitted to do business i approved by the City (1) a policy or policies of broad -form comprehensive` general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury; death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, 'agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00; (3) automotive liability insurance, with minimum combined single limits coverage of $500,000.00; (4) professional liability insurance (errors and omissions) to cover or partially cover damages that may be the result of errors, omissions, or negligent acts of Consultant, in an amount of not less than $1,,000,000 per occurrence; and (5) worker's compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. ;, City, its officers, employees, attorneys, and volunteers shall be named as additional insureds on the policy(ies) as ttr comprehensive general liability, property damage, and automotive liability. The policy (ies) as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall f be excess insurance only. A. All insurancepolicies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy)' by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage. B. p g p terms of this Agreement; shalI be issued by an insurance company which is admitted t do businessnrin the State of California or which is approved in writing by the City; and shall be placed with a current A.M. Best's rating of no less that A VII. C. Consultant shall submit to City (1) insurance certificates' indicating compliance with the minimum worker's compensation insurance requirements above, and (2)' insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less that one (1)' day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement", or a substantially similar form which the City has agreed' in writing to accept. 10. _Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Consultant's prior written consent, use the same for other unrelated projects. it. Ownership of Materials. All materials provided by Consultant in the performance of this Agreement shall be and remain the 'property of City without restriction or limitation upon its use or dissemination by City. 12. Conflict of Interest.' A. Consultant covenants that it presently has no interest and shall not acquire any interest, director or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest, which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 13. Termination. Either party may terminate this Agreement with or without cause upon fifteen (15)'days' written notice to the other party. However, Consultant shall not terminate this Agreement during the provision of services on a particular project. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is ',specified, upon the fifteenth (15th) day y following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services. 14. Personnel. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City's premises. 15. Non -Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, ages physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship: B. Consultant will, in all solicitations or advertisements for employees placed by on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts' for standard commercial supplies or raw materials. 16. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 17. Performance Evaluation. For any contract in effect for twelve months or longer, a written annual administrative performance evaluation shall be required within ninety (90) days of the first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement. The work product required by this Agreement shall be utilized as the basis for review, and any comments or complaints received by City during the review period, either orally or in writing, shall be considered. City shall meet with Consultant prior to preparing the written report. If any noncompliance with the Agreement is found, City may direct Consultant to correct the inadequacies, or, in the alternative, may terminate this Agreement as provided herein. 18. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 19. "Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist 1 on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 20. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. 21. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore settforth in the Agreement; or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. 22. Governing Law. This Contract shall be interpreted, construed and enforced in accordance with the laws of the State of California. 23. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 24. Entire Agreement. This Agreement, and, any other documents incorporated herein by specific reference, represent the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk. 25. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference. CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. � t TO: Honorable Mayor and Members of the City Council MEETING DATE: August 7, 2001 REPORT DATE: August 1, 2001 FROM: Linda C. Lowry, City Manager TITLE: Award of contract to D & J Engineering for plan check services for the Peterson Park drainage and irrigation improvements project in the amount of $1,120.00. RECOMMENDATION: It recommended that the City Council award the contract. LIST OF ATTACHMENTS: X Staff Report Public Hearing Notification _ Resolution(s) _ Bid Specifications (on file in City Clerk's Office) _ Ordinance(s) X Other: Proposal Dated July 10, 2001 X Agreement EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. . Has the resolution, ordinance or agreement been reviewed by the City Attorney? X° 2. Does the report require a majority vote? X 3. Has environmental impact been assessed? 4. Has the report been reviewed by a Commission? Which Commission? NIA 5. Are other departments affected by the report? X Report discussed with the following affected departments: Public Works REVIEWED BY: Linda C. Lowry City Manager James DeStefan Deputy City Manager Yes _ No Yes No Yes X No Yes X No Yes _ No se Director of Community Services CITY COUNCIL REPORT MEETING DATE: August 7, 2001 AGENDA NO TO: Honorable Mayor and Members of the City Council FROM: Linda C. Lowry, City Manager SUBJECT:Award of contract to D & J Engineering for plan check services for the Peterson Park drainage and irrigation improvements project in the amount of $1,120.00. ISSUE STATEMENT: Plan check services are required for the Peterson Park drainage and irrigation improvements project. RECOMMENDATION: It is recommended that the City Council award the contract. FINANCIAL SUMMARY: The City Council has allocated $280,000.00 in the 2001/02 fiscal year budget for the design and construction of this project. Total cost for this project, per the following detail, will be $277,110.00. Design: $35,723.00 Construction Contractor: $205,607.00 10% Construction Contingency: -$20,560.00` Construction Management: $14,100.00 Plan Check: $1,120.00 $277,110.00 BACKGROUND: D&J Engineering has submitted a proposal for the ;plan check services for this project. D&J Engineering currently is under contract with the City of Diamond Bar to provide these services to the city. DISCUSSION: D & J Engineering has plan checked numerous improvement projects in the City of'Diamond Bar and has consistently done an excellent' job. Prepared by: Bob Rose Director of Community Services � t i TO: MEETING DATE: FROM: CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. Honorable Mayor and Members of the City Council August 7, 2001 REPORT DATE: July 26,, 2001 Linda C. Lowry, City Manager TITLE: Award of Contract to Southland Sports Officials in an amount not to exceed $30,000 for adult softball and basketball officiating services during the 2001/2002 fiscal year. RECOMMENDATION: It is recommended that the City Council award the contract. LIST OF ATTACHMENTS: X Staff Report — Public Hearing Notification _ Resolution(s) _ Bid Specification Ordinance(s) (on file in City Clerk's office) X_Agreement(s) X Other: Request For Proposals Proposal from Southland Sport Officials EXTERNAL DISTRIBUTION: SUMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed X Yes _ No by the City Attorney? 2. Does the report require a majority vote? X_ Yes — No 3. Has environmental impact been assessed? , Yes X_No 4. Has the report been reviewed by a Commission? i Yes No Which Commission? N/A 5. Are other departments affected by the report? Yes _ No Report discussed with the following affected departments: N/A REVIEWED BY; Linda C. Lowry James DeSt ano R se City Manager Deputy City Manager Director of Community Services r , CITY COUNCIL REPORT AGENDA NO. MEETING DATE: August 7, 2001 TO: Honorable Mayor and Membersof OW City Council FROM: Linda C. Lowry, City Man e �" SUBJECT: Award of Contract to Southland Sports Officials in an amount not to exceed $30,000 for adult softball and basketball officiating services during the 2001/2002 fiscal year. ISSUE STATEMENT: Contracts in excess of $15,000 require City Council approval The contract for Sports Officiating services totals $30,000 for the 2001/02 fiscal year. RECOMMENDATION! It is recommended that the City Council award the contract. FINANCIAL SUMMARY: Funds for sports officiating services are included in the 2001/02 F.Y. budget. Officiating costs are recovered by the city by charging program participants a fee that includes these costs. BACKROUND: The City of Diamond Bar offers a variety of adult sports leagues as a part of its recreation program, including softball and basketball. Sports,officials are used to officiate these sports to insure fair play and proper control of program participants. Tri -County Officials had been providing officiating services for the past 10 years. Tri -County Officials recently notified the City that their organization was going of out business, effective immediately. Therefore, staff began the process to secure a new provider of sports officials. DISCUSSION: Recreation staff released an R.F.P. to seek competitive proposals for the sports officiating contract: Three` proposals were received and each of the responding companies was interviewed. These companies include Make it Official, Major League Softball, and Southland Sports Official Association. Two of the companies provide only limited service. Make it Official only provides basketball officials and Major League Baseball only services softball Southland Sports Official Association provides services for both softball and basketball. They are currently providing officials for the City of Glendora and City of Claramont. rBeginning July V" Southland Sports Official Association also began providing services to the Cities of Corona, Yorba Linda, Norco, and Buena Park. Based on information provided in the proposal, interview results and SPORTS OFFICIALS SERVICE AGREEMENT THIS AGREEMENT is made as of August 7, 2001 -by and between the City of Diamond Bar, a municipal corporation ("City") and Southland Sports Officials, ("Contractor"). RECITALS A. City desires to utilize the services of Contractor as an independent contractor to provide services to City as set forth in Exhibit "A", the City's Request for Proposals dated May 30,, 2001 ` B Contractor represents that it is fully qualified to perform such officiating services by virtue of its experience and the training, education and expertise of its principals and employees.' NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: 1. Contractor's Services. A. Scope of Services. The nature and scope of the specific services to be performed by Contractor are as described in Exhibit "A" the City's request for proposals dated, May 30, 2001. B. Level of Services/Time of Performance. The level of and time of the specific services to be performed by Contractor are as set forth in Exhibit "B", dated May -30, 2001, and as supplemented in seasonal league playing schedules provided by the City Manager, or his designee. Services commence when official arrives at designated assignment site, and cease when official departs said site. Services do not involve any travel or transportation whatsoever. 2. Term of Agreement. This Contract shall take effect July 1, 2001, and shall continue until June 30, 2002 unless earlier terminated pursuant to the provisions herein. By mutual agreement and consent of City and Contractor, this agreement may be extended for up to five (5), one (1) year increments. Conditions and fees to be negotiated at time of extension, as amended. 3. Compensation. City agrees to compensate Contractor for each service which Contractor performs to the satisfaction of City, in compliance with the schedule set forth. in Exhibit "B." Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Contractor pursuant to this Agreement shall not exceed thirty thousand dollars ($30,000). 4. General Terms and Conditions. In the event of any inconsistency between the provisions of this Agreement and Contractor's proposal, the provisions of this Agreement shall control. 5. Addresses. City: City Manager Contractor: Frank Ortiz City of Diamond Bar Southland Sports Officials 21825 East Copley Drive 1822-A E. Route 66, # 437 Diamond Bar, California ' 91765-4177 Glendora, CA 91740 b. Statusas Independent Contractor. A. Contractor is, and shall at all times remain as to City, a wholly independent contractor. Contractor shall have no power to incur any debt, obligation; or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor's employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Contractor agrees to pay all required taxes on amounts paid to Contractor under; this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Contractor and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Contractor, then Contractor agrees to reimburse City for all costs, including accounting and attorney's fees; arising out of such audit and any appeals relating thereto. C. Contractor represents that he does not have any employees nor will he have any employees during the term of this contract. Contractor shall fully comply with the workers' compensationlaw regarding Contractor and Contractor's employees. Contractor further agrees to indemnify and hold City harmless from any failure of Contractor to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due 'to City from Contractor as a result of Contractor's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. 7. Standard of Performance. Contractor shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions. 8. Indemnification. Contractor agrees to indemnify the City, its officers, agents, volunteers, ;employees, and attorneys against, and will hold and save them and each of them harmless from, and all actions, claims, damages to persons or property, penalties, obligations, or, liabilities that may be asserted or claimed by any person, ! firm, entity, corporation, political subdivision or other organization arising out of the acts, errors or omissions of Contractor,: its agents, employees, subcontractors, or invitees, including each person or entity responsible for the provision of services hereunder. In the event there is more than one person or entity named in the Agreement as a Contractor, then all obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several. 9. Insurance. Contractor shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company admitted to do business in California and approved by the City a policy or policies of broad -form comprehensive general liability insurance with minimum limits of $3,000,000 combined single limit coverage against any injury, :death, "loss or damage as aresult of wrongful or negligent acts by Contractor, its officers, employees, agents, and independent contractors in performance of services 'under this Agreement. Contractor shall require contracting officials to carry automobile insurance per State of California law; City, its officers, employees, attorneys, and volunteers shall be named as additional insureds on the policy(ies) as to comprehensive general liability. The policy (ies) as to comprehensive general liability, shallprovide that°they are primary, and that any insurance maintained by the City shall be excess insurance only. A. All insurance policies shall provide that the insurance coverage shall not be non - renewed, canceled, 'reduced, or otherwise modified (except, through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof. Contractor agrees that it will not cancel, reduce or otherwise modify the insurance coverage. B. All policies of insurance shall cover the obligations of Contractor pursuant to the terms of this Agreement; shall be issued by an insurance company which is -admitted to do business in the State of California or which is approved in writing by the City; and shall be placed with a current A.M. Best's` rating of no less that A VII. C. Contractor shall submit to City insurance certificates indicating compliance with the minimum insurance policy endorsements indicating compliance with all minimum insurance requirements above, not less that one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed' on City's appropriate standard forms entitled "Additional Insured. Endorsement",or a substantially similar form which the City has agreed in writing to accept. 10. Conflict of Interest. A. Contractor covenants that it presently has no interest and shall not acquire any interest, director or indirect, which may be affected by the services to be performed by Contractor under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Contractor further covenants that, in, performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Contractor shall avoid the appearance of having any interest which would conflict in any manner with :the performance of its services pursuant to this Agreement. B. Contractor' covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Contractor's covenant under this section shall survive the termination of this Agreement. 11. Termination. City may terminate this Agreement with or without cause upon fifteen (15) days' written notice to the other party. Contractor may terminate this Agreement with or without cause upon ninety (90) days written notice to the City. The effective date of termination shall be upon the date specified in the notice of termination. In the event of such termination, City agrees to pay Contractor for services satisfactorily rendered prior to the effective date of termination. Immediatelyupon receiving written notice of termination, Contractor shall discontinue performing services. ' 12. Personnel. Contractor represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services' required under this Agreement will be performed by Contractor or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Contractor reserves the right to determine the assignment of its own employees to the performance of Contractor's services under this Agreement, but City reserves the right, for good cause, to require Contractor to exclude any employee from performing services on City's premises. 13. Non -Discrimination and Equal Employment Opportunity. A. Contractor shall not discriminate as to race, color, creed; religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Contractor will, in all solicitations or advertisements for employees placed by or on behalf of Contractor state either that it is an equal, opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry; age, physical or mental handicap, medical condition, or sexual orientation. C. Contractor will cause the foregoing provisions to be inserted- in ' all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 14. Assignment. Contractor shall not assign or transfer any interest in this Agreement nor the performance of any of Contractor's obligations hereunder, without the prior written consent of City, and any attempt by Contractor to so assign this Agreement or any "rights,' duties, or obligations arising hereunder shall be void and of no effect. 15. Compliance with Laws. Contractor shall comply with all applicable laws,' ordinances, codes and regulations of the federal, state, and local governments. 16. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Contractor constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Contractor, and the °making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 17. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover `its -costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. 18. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the 'United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, onto such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section: 19. Governing Law. This Contract shall be interpreted, construed and enforced in accordance with the laws of the State of California. 20. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 21. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represent the entire and integrated agreement between Contractor and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk. 22. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference. M CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO.: �• 13 TO: Honorable Mayor and Members of the City Council MEETING DATE: August 7, 2001 REPORT DATE: August 1, 2001 FROM: Linda C. Lowry, City Manager TITLE: Award of contract to Mega Way Enterprises for the construction of Golden Springs Drive/Sunset Crossing Road Landscape improvements in the amount of $186,209.15, plus a contingency amount of $18,620.85 for a total authorization of $204,830.00. RECOMMENDATION: It is recommended that the City Counsel award the contract. LIST OF ATTACHMENTS: X Staff Report Public Hearing Notification Resolution(s) Bid Specifications (on file in City Clerk's Office) _ Ordinance(s) X Other: Bid Results X Agreement EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? X 2. Does the report require a majority vote? X -3. Has environmental impact been assessed? _ 4. Has the report been reviewed by a Commission? Which Commission? N/A 5. Are other departments affected by the report? X Report discussed with the following affected departments: Public Works REVIEWED BY: Linda C. Lowry James DeStefan City Manager Deputy City Man ger Yes No Yes _ No Yes X No Yes X No Yes No Director of Community Services CITY COUNCIL REPORT AGENDA NO. MEETING DATE: ` August 7, 2001 TO: Honorable Mayor and Members of the City Council FROM: Linda C. Lowry, City Manager 4AV-- SUBJECT Award of contract to Mega Way Enterprises for the construction of Golden Springs Drive/Sunset Crossing Road : Landscape Improvements in the amount of $186,209.15, plus a contingency amount of $18,620.85 for a total authorization of $204,830.00. ISSUE STATEMENT: Award of this contract will result in the installation of landscaping and irrigation systems at project locations on Golden Springs Drive and Sunset Crossing. Road. RECOMMENDATION: It is recommended that the City Council award the contract. FINANCIAL SUMMARY: The City Council has allocated $310,000.00 in the 2001/02 fiscal year budget for the design and construction of this project. Total cost for this project, per the following detail, will be $251,730.00. Design $-39,050.00 Construction Contractor: $186,209.15 10% Construction Contingency: $18,620.85 Plan Check & Inspection $7,850.00 $251,730.00 BACKGROUND: At its meeting on June 19, 2001, the City Council adopted Resolution No. 2001-39 approving the plans and specifications for the constructions of landscape improvements on Golden Springs Drive and Sunset Crossing Road. The project was advertised in local newspapers and in three different construction project newsletters. Bid packages were 'purchased by 10 different contractors 3 of which submitted seal bids. The 3 bids were opened and publicly read on Thursday, July 26, 2001 at 2:.00 p.m. in the lobby of Diamond Bar, City Hall. Bid prices ranged from a low of $189,431.27 to high of $268,503.50. The apparent low bid was submitted by Mega Way Enterprises. When staff reviewed the bid, several mathematical errors were found. The bidder misplaced the decimal point on three of the bid items. When calculated correctly, the low bid became $186,209.00. The bidder is aware of this correction and accepts the lower bid amount. Since this error presents no consequence to the bidding process, the City Council may waive 'this irregularity. The project areas that will be improved with this contract are; Golden Prados Median at Golden Springs Torito Lane at Golden Springs • Ballena Drive at Golden Springs • EI Encino Drive at Golden, Springs • Sunset Crossing Road at Chaparral Drive DISCUSSION: The lowest responsible- bidder for this project is Mega Way Enterprises. References ,have been checked and this company can satisfactorily complete the work. The contractor's license has been checked with the State of California and it is active and clear: Prepared by: Bob Rose Director of Community Services ulZ H W U W W 2 � m U o 0 mco co 0 z a — G Z GZ- a WQILI ❑ - m fQ 4�S LL a C]U. � �'LU -� � H o � a a, F-�P4 0" a l9 MM .a o CD n W N Q N 0 CfJui 10 a V � 0 �? 0 cv Z Z_ U w W a O —' IL m AGREEMENT The following agreement is made and entered into, in duplicate, as of the date executed by the Mayor and attested to by the City Clerk, by and between Mega Way Enterprises hereinafter referred to as the "CONTRACTOR" and the City of Diamond Bar, California, hereinafter referred to as "CITY." WHEREAS, pursuant to Notice Inviting Sealed Bids or Proposals, bids were received, publicly opened, and, declared on the date specified in the notice; and WHEREAS, City did accept the bid of CONTRACTOR Mega WaEnterprises and; WHEREAS, City has authorized the Mayor to execute a written contract with CONTRACTOR for furnishing labor, equipment and material for the Golden Springs Landscape Improvement Project in the City of Diamond Bar. NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed: 1. GENERAL SCOPE OF WORK: CONTRACTOR shall furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for the (:nlri n Cniinac T nnrknnne Tmnrnvement Pmleet City of Diamond Bar. " The work to be performed in accordance with the Plans and specifications, dated June 19 2001 (The Plans and Specifications) on file in the office of the City Clerk and in accordance with bid prices hereinafter mentioned and in accordance with the instructions of the City Engineer: 2. INCORPORATED_ DOCUMENTS TO BE CONSIDERED COMPLEMENTARY: The Plans and Specifications are incorporated herein by reference and made a part ,hereof with like force and effect as if set forthin full herein. The Plans and Specifications, CONTRACTOR'S Proposal' dated July 26, 2001 , together with this written agreement, shall constitute the contract between the parties. This contract is intended to require a'complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by the CONTRACTOR whether set out specifically in the contract or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this written agreement, the provisions of this written agreement shall control. 3. The CONTRACTOR agrees to complete the work within 60 calendar days from the date of the notice to proceed'. 4, The CONTRACTOR agrees further to the assessment of liquidated damages in the amount of five hundred ($500.00) dollars for each calendar day the work remains incomplete beyond the expiration of the completion date. The City may deduct the amount thereof from any monies due or that may become due the CONTRACTOR under this agreement. Progress payments made after the scheduled date of completion shall not constitute a waiver of liquidated damages. 5. INSURANCE: The CONTRACTOR shall not commence work under this contract until he has obtained all insurance required hereunder in a company or companies acceptable to City nor shall the CONTRACTOR allow any subcontractor to commence work on his subcontract until all insurance required of the :subcontractor has been obtained. The CONTRACTOR shall take out and maintain at all times during the life of this contract the following policies of insurance: a. Workers' Compensation Insurance: Before beginning work, the CONTRACTOR shall furnish to the City a certificateof insurance as proof that he has taken out full workers' compensation insurance for all persons whom he may employ directly or through subcontractors in carrying out the work specified' herein, in accordance with the laws of the State of California. Such insurance shall be maintained in full force and effect during the period covered by this contract. In accordance with the provisions of Section 3700 of the California Labor Code, every CONTRACTOR shall secure the payment of compensation to his employees. The CONTRACTOR, prior to commencing work, shall sign and file with the City a certification as follows: "I am aware of the provisions of Section 3700 of the Labor Code which requires every ''employer to be insured against liability for I orkers' compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of work of this contract." b. For all operations of the CONTRACTOR or any sub -contractor in performing the work provided for herein, insurance with the following minimum limits and coverage: 1) Public Liability - Bodily Injury (not auto) $500,000 each person; $1,000,000 each accident. 2) Public Liability Property' Damage (not auto) $250,000 each person; $500,000 aggregate. 3) CONTRACTOR'S Protective - Bodily Injury $500,000 each person; $1,000,000 each accident. 4) CONTRACTOR'S Protective - Property Damage $250,000 each accident; $500,000 aggregate. 5) Automobile Bodily Injury $500,000 each person; $1,000,000 each accident. 6) Automobile -Property Damage $250,000 each accident. C. Each such policy of insurance provided for in paragraph b. shall: 1) Be issued by an insurance company approved in writing by City, which is admitted to do business in the State of California. 2) Name as additional insured the City of Diamond Bar, its officers, agents and employees, and any other parties specified in the bid documents to be so included; 3) Specify it acts as primary insurance and that no insurance held or owned by the designated additional insured shall be called upon to cover a loss under the policy; 4) Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy may not be canceled nor the amount of the coverage thereof reduced until thirty (30) days after receipt by City of a written notice of such cancellation or reduction of coverage as evidenced by receipt of a registered letter." 5) Otherwise be in form satisfactory to the City. d. The policy of insurance provided for in subparagraph a. shall contain an endorsement which: 1) Waives all right of subrogation against all persons and entities specified in subparagraph 4.c.(2) hereof to be listed as additional insured in the policy of insurance provided for in paragraph b. by reason of any claim arising out of or connected with the operations of :CONTRACTOR or any subcontractorin performing the work provided for herein, 2) Provides it shall not be canceled or altered without thirty (30) days' written notice thereof given to City by registered mail. e. The CONTRACTOR shall, within ten (10) days from the date of the notice of award of the Contract, deliver to the City Manager or his designee' the original policies of insurance required in paragraphs a. and b. hereof; or deliver to the City Manager or his designee a certificate of the insurance company, showing the issuance of such insurance, and the additional insured and other provisions required herein. 6. PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the CONTRACTOR is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, Suite 100, 21660 E. Copley Drive, Diamond Bar, California, and are available to any interested party on request. City also shall cause a copy of such determinations to be posted at the job site. The CONTRACTOR shall forfeit, as penalty to City, not more than twenty-five dollars ($25.00) for each laborer, workman or mechanic employed for each calendar day or ,portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wageshereinbefore stipulated for any work done under this Agreement, by him or by any subcontractor under him. 7. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of Section 1777.5 of the Labor Code, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the performance of the work. The CONTRACTOR is required to make contribution to funds established for the administrative of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeable trade on such contracts and if other' CONTRACTOR'S on the public works site are making such contributions. The CONTRACTOR ;and subcontractor under him shall comply with the requirements of Sections 1777.5 and1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex -officio the Administrator of Apprenticeship, San Francisco,' California, or from the Division of Apprenticeship Standards and its branch offices. 8. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract, and the CONTRACTOR and any sub -contractor under him shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. The CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the contract, by him or any sub- CONTRACTOR under him, upon any of the work hereinbefore mentioned, for each calendar day during which the laborer, 'workman or mechanic is required or permitted to labor more than eight (8) hours in violation of the Labor Code. 9. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. 10. CONTRACTOR'S LIABILITY: The City of Diamond Bar and its officers, -agents and employees ("Indemnities") shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workmen or employees of the CONTRACTOR; of his subcontractor's or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. The CONTRACTOR shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever. The CONTRACTOR will indemnify Indemnities against and will hold and save Indemnities harmless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that maybe asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of the CONTRACTOR, his agents, employees, subcontractors or invitees provided for herein, whether or not there is concurrent passive or active negligence on the part of City. In connection therewith: a. The CONTRACTOR will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees incurred in connection therewith. b. The CONTRACTOR will promptly pay any judgment rendered against the CONTRACTOR or Indemnities covering such claims, damages, penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of the CONTRACTOR hereunder, and the CONTRACTOR agrees to save and hold the Indemnities harmless therefrom. C. In the event Indemnities are made a party to any action or proceeding filed or prosecuted against the CONTRACTOR for damages or other claims arising out of or in connection with the work, operation ` or activities hereunder, the CONTRACTOR agrees to pay to Indemnities and any all costs and expenses incurred by Indemnities in such action or proceeding together with reasonable attorneys' fees. So much of the money due to the CONTRACTOR under and by virtue of the contract as shall be considerednecessary by City may be retained by City until disposition has been made of such actions or claims for damages as aforesaid. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnities may ,have under the law. This indemnity is effective without reference to the existence or applicability of any insurance coverages which may have been required under this Agreement or any additional insured endorsements which may extend to Indemnities. CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnities, while acting within the scope of their duties, from all claims, losses and liabilities arising our of or incident to activities or operations performed by or on behalf o of the Indemnitor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnities. 11. NON-DISCRIMINATION: Pursuant to Labor Code -Section 1735, no discrimination shall be made in the employment of persons in the work contemplated by this Agreement because of the race, color or religion of such persona A violation of this section exposes the CONTRACTOR to the penalties provided for in Labor Code Section 1735, 12. CONTRACT PRICE AND PAYMENT: City shall pay to the CONTRACTOR for furnishing all material and doing the prescribed work the unit prices set forthin the Price Schedule in accordance with CONTRACTOR'S Proposal dated July 26, 2001 13. ATTORNEY'S FEES: In the event that any action or proceeding is brought by either party to enforce any term' of provision of this agreement, the prevailing party shall recover its reasonable attorney's fees and costs incurred with respect thereto. 14. TERMINATION: This agreement may be terminated by the City, without cause, upon the giving of a written "Notice of Termination" to CONTRACTOR at least thirty (30) days prior to the date of termination specified in the notice. In; the event of such termination, CONTRACTOR shall only be paid for 'services rendered and expenses necessarily incurred prior to the effective date of termination. IN WITNESS WHEREOF, the parties hereto have executed this Agreement with all the formalities required by law on the respective dates set forth opposite their signatures. 0 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. %. 13 b T0: Honorable Mayor and Members of the City Council MEETING DATE: August 7, 2001 REPORT DATE: August 1, 2001 FROM; Linda C. Lowry, City Manager TITLE: Award of contract to D &J Engineering for plan check and inspection services for the Golden Springs Drive/Sunset Crossing Road Landscape Improvements construction project in the amount of $7,135.00, plus a contingency amount of $715.00, for a total authorization of $7,850.00. RECOMMENDATION: It is recommended that the City Council award the contract. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification Resolution(s) Bid Specifications (on file in City Clerk's Office) Ordinance(s) X Other: Proposal dated July 30, 2001 X Agreement, EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? X Yes _ No 2. Does the report require a majority vote? X Yes _ No 3. Has environmental impact been assessed? _ Yes X No 4. Has the report been reviewed by a Commission? _ Yes X No Which Commission? N/A 5. Are other departments affected by the report? X Yes No Report discussed with the following affected` departments: Public Works REVIEWED BY: 4ILinda,. L wJ s DeStef no Bo Rose ry City Manager Deputy City M nager Director of Community Services CITY COUNCIL REPORT MEETING DATE: August 7, 2001 AGENDA NO. TO: Honorable Mayor and Members oft e City Council Ll FROM: Linda C. Lowry, City Manager SUBJECT: Award of contract to D & J Engineering for plan check and inspection services for the Golden Springs Drive/Sunset Crossing Road Landscape Improvements construction project in the amount of $7,135.00, plusa contingency amount $715.00, for a total authorization of $7,850.00. ISSUE STATEMENT: If the con struction'contact is awarded to Mega Way Enterprises, 'then an inspector will be required to verify that the project is constructed according to the plans and specifications. RECOMMENDATION: It is recommended that the City Council award the contract. FINANCIAL SUMMARY: The City Council has allocated $310,000.00 in the 2001/02 fiscal year budget for the design and construction of this project. Total cost for this project, per the following detail, will be $251,730.00. Design: $39,050.00 Construction Contractor: $186,209.15 10% Construction Contingency: $18,620.85 Plan Check & Inspection $7,850.00 $251,730.00 BACKGROUND: D&J Engineering has submitted a proposal for the plan check and 'construction inspection for this project. D&J engineering currently is under contract with the City of Diamond Bar to provide inspection and plan check services to the city. DISCUSSION, D&J Engineering has been the inspector for numerous improvement projects in the City of Diamond Bar and has consistently done an excellent job. Prepared by: Bob Rose Director of Community Services ($10,000,000.00) for property damage, bodily' injury or death to any one person or for any one accident or occurrence and at least one Million Dollars ($1,000,000.00) aggregate. (c) Errors -and Omissions`: CONSULTANT shall take out and maintain, at all times during the life of this Agreement, a policy or policies of insurance concerning errors and aomissions (16malpractice") providing protection of at least $1,000.000 for errors and omissions ("malpractice") with respect to loss arising from actions of CONSULTANT Performing services hereunder on behalf Of CITY (d) General Insurance Recmirementsv All insurance required by express provision of this Agreement shall be carried only in responsible insurance companies licensed to do business in the State of California and policies required under Paragraphs 8.(a) and (b) shall nate as additional insureds CITY, its 'elected officials, officers, employees, agents and representatives. All Policies shall contain language, to the effect that: (1) the .insurer waives the ri ght of subrogation against CITY and CITYTs elected officials, officers, employees, agents and representatives; (2) the policies are primary and noncontributing with any insurance that may be carried by CITY; and (3) they cannot be 'cancaled or materially changed except after thirty (3 0) days _ notice`. by the insurer to CITY by 'certified mail. CONSULTANT shall furnish CITY with copies of all such policiespromptly upon receipt of'them, or certificate evidencing the insurance. CONSULTANT may effect for its own account insurance not.required under this A 1 greement. 9. Indemnification: CONSULTANT shall defend, indemnify 8 i CITY OF DIAMOND BAR AGENDA REPORT _-_ AGENDA N0. V TO: Honorable Mayor and Members of the City Council MEETING DATE: August 7, 2001 REPORT DATE: July 24, 2001 FROM: Linda Lowry,City Manager TITLE: Consideration of Recommendation by Local Law Enforcement Block Grant (LLEBG) Advisory Board for expenditure of grant funds in the amount of $61,940 (inclusive of the required 10% matching amount of $6,194 from the City of Diamond Bar) for Fiscal Year 2001-02 RECOMMENDATION: The LLEBG Advisory Board recommends that the City Council of the City of Diamond Bar open public hearing, receive testimony, and approve the recommended use of funds as requested by the Walnut/Diamond Bar Sheriff's Station, LIST OF ATTACHMENTS: X Staff Report X Public Hearing Notification - Resolution(s) — Bid Specification (on file in City Clerk's office) - Ordinance(s) X Other: BJA Correspondence regarding application approval; Captain Yim correspondence regarding recommended use of funds; Advisory Board review acknowledgement forms _ Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed _ Yes X No by the City Attorney? 2. Does the report require a majority vote? X Yes _ No 3. Has environmental impact been assessed? N/A Yes_ No 4. Has the report been reviewed by a Commission? N/A Yes _ No Which Commission? 5. Are other departments affected by the report? Yes X No Report discussed with the following affected departments: REVI ED BY: da Lowry David Doyle Todd Strojny City Manager Deputy City Manager Sr. Administrative Assistant i CITY COUNCIL REPORT AGENDA NO. MEETING DATE: August 7, 2001 TO: Honorable Mayor and Members of the City Council FROM: Linda Lowry, City Manager SUBJECT: Consideration of Recommendation by Local Law Enforcement Block Grant (LLEBG) Advisory Board for expenditure of grant funds in the amount of $61,940 (inclusive of the required 10% matching amount of $6,194 from the City of Diamond Bar) for Fiscal Year 2001-02 ISSUE STATEMENT: Should the City Council approve the recommended use of LLEBG funds for fiscal year 2001-02 as requested by the Walnut/Diamond Bar Sheriff's Station? RECOMMENDATION: The LLEBG Advisory Board recommends that the City Council of the City of Diamond Bar open public hearing, receive testimony, and approve the recommended use of funds as requested by the Walnut/Diamond Bar Sheriff's Station FINANCIAL SUMMARY: For FY 2001-02, the City of Diamond Bar's LLEBG Program total award, including the City's obligated match of$6,194, is $61,940. As in previous award years, the award amount will be used to partially fund a Special Problems Unit Deputy. The annual rate for this position is $100,815 (including 6% liability insurance). The remaining costs ($45,069) will be funded through the City's Generali Fund as identified in the 2001-02 "budget. Therefore, no additional budget appropriation is required. BACKGROUND/DISCUSSION: The City received approval for its application for funding under the Bureau of Justice Assistance's (BJA) Fiscal Year 2001 Local Law Enforcement Block Grants Program in the amount of $55,746 with the City obligated to match $61194. The purpose of the LLEBG Program is to provide units of _local government with funds to underwrite projects to reduce crime and improve public safety. On July 5, 2001, the City of Diamond Bar received correspondence from Captain Alexander R. Yim of the Walnut/Diamond Bar Sheriff's Station. In his correspondence, Captain Yim recommends that the LLEBG funds for fiscal year 2001-02 continue to be utilized for the Diamond Bar Special Problems Unit/High Impact Team 'Deputy. The Diamond Bar Special Problems Unit/High Impact Team Deputy is responsible for a variety of law enforcement functions including lecturing at local schools regarding gangs and narcotics, performing vehicle check points and surveillance, and conducting search warrants. LLEBG recipients are required to establish ordes_ignate an Advisory .Board,,that includes representatives of groups with a recognized interest in criminal justice and crime/substance abuse prevention and treatment. The Advisory Board reviews the application for funding under the LLEBG Program and is authorized to make non-binding recommendations to the local unit of government for the use of funds received under the program. The Advisory Board for the City of Diamond Bar is comprised of the following individuals: Local Law Enforcement Agency: Local Prosecutor's Office: Local Court System: Local Public School System: Local Nonprofit Educational Group: Bill Flannery, Walnut/Diamond Bar. Station Dennis Ferris, Assistant Head District Attorney Gretchen Riebennacht, Court Liaison Pam Lopez, Administrative Director/Pomona Unified School District Mike Armijo, Sheriff's Booster Club President On July 12, 2001, the Advisory Board met to review the proposed use of funds for FY 2001-02. Present at the meeting were Senior Administrative Assistant Teresa Arevalo, Senior Administrative Assistant Todd Strojny, Senior Accountant Gina Tharani, Sergeant Bill Flannery, Assistant Head District Attorney Dennis Ferris and Mike Armijo. Advisory Boardmembers not present (Gretchen Riebennacht and Pam Lopez) were sent information for their review and comment. Included in this report are all Boardmembers' acknowledgement forms. Prior to the obligation of funds, a public hearing is required. The Sheriff's Department will be present to discuss their request. Prepared By; Todd Strojny, Senior Administrative Assistant y r NOTICE OF PUBLIC HEARING NOTICE IS HEREBY 'GIVEN by the City of Diamond Bar that a public hearing will be held by the City Council on; Tuesday,.August 7, 2001, at 7;00 p.m., or as soonthereafter as the matter can be heard, in the AQMD Auditorium, 21865 E. Copley ;Drive, Diamond Bar, California, pursuant to California Government' Code Section 87311, for the purpose of reviewing the Local Law' Enforcement Block Grant (LLEBG). The City of Diamond Bar received approval of the City's application for funding' under the Bureau of Justice Assistance's (BJA) Fiscal Year 2001 LLEBG Program in the amount of $55,746, plus the City's match in the amount of $6,194. The purpose of the LLEBG Program is to provide units of local' government with funds to underwrite projects to reduce crime and improve public safety. ALL INTERESTED PERSONS are invited to attend the hearing and express opinions on the matter outlined above. FURTHER INFORMATION may be obtained by calling the City Clerk's Office (909) 860-2489.' DATED: July 18, 2001 LYNDA BURGESS, City Clerk City of Diamond Bar PUBLISH: July 23, 2001 U.S. DEPARTMENT OF JUSTICE AWARD - OFFICE OF JUSTICE PROGRAMS OJP BJA OJJDP GRANT PAGE 1 OF 5 S �4J � BIS NII ❑' OVC COOPERATTVEAGRE04ENT CHECK APPROPRIATE BOX - - 1. GRANTEE NAME AND ADDRESS (Including Zip Code) 4. AWARD NUMBER: 2001 -LB -BX -0775 Diamond Bar City - _-- -- _-_ 21825 E. Copley Drive Diamond Bar, CA 91765.4177 S. PROJECT PERIOD: FROM 10/01/2000 TO 6950/2002 i BUDGET PERIOD: FROM 10/01/2000 TO 09130/2002 I A. GRANTEE IRSNENDOR NO. 956210429 6. AWARD DATE D6/23/2001 7 ACTION — 2. SUBGRANTEE NAME AND ADDRESS (Including Zip Code) 8. SUPPLEMENT NUMBER ;: initial f; �XII supplemental. - 2A. SUBGRANTEEIRS/VENDOR NO, 9.PREVIOUS AWARD AMOUNT $0.00 3. PROJECT TITLE 10. AMOUNT OF THIS AWARD $55,746 FY 20D1 Local Law Enforcement Block Grants - 11. TOTAL AWARD $55,746 12. SPECIAL CONDITIONS (Check, if applicable) THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED 4 PAGES 13. STATUTORY AUTHORITY FOR GRANT TITLE 1 OF THE OMNIBUSCRIME CONTROL AND SAFE STREETS ACT OF 1968. 42 U.S.C. 3701, ET. SEQ., AS AMENDED TITLE 2 O THE JUVENILE JUSTICE AND DELINQUENCY PREVENTION ACT OF 1974 42 U.S.C. 5601, ET. SEQ., AS AMENDED F7 VICTIMS OF CRIME ACT OF 1984,42 U.S.C. 10601, ET. SEQ., PUBLIC LAW 98-473, AS AMENDED OTHER (Specify): Fiscal Year 2001, Departments of Commerce; Justice, and State, the Judiciary, , and Related Agencies Appropriations Act( Pub. it L. No. 106-553) 14. FUTURE FISCAL YEAR(S) SUPPORT: SECONDYEAR'S BUDGET PERIOD: N/A AMOUNT OF FUNDS: N/A TYPE OF FUNDS: THIRD YEAR'S BUDGET PERIOD: NIA AMOUNT OF FUNDS: NIA TYPE OF FUNDS: 15. METHOD OF PAYMENT THE GRANTEE WILL RECEIVE CASH VIA A LETTER OF CREDIT YES � NO — AGENCY APPROVAL—..�—�.: GRANTEE ACCEPTANCE 16. TYPED NAME AND TITLE OF APPROVING OJP OFFICIAL ` 18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL Richard H. Ward, ITI Linda C. Lowry Acting Director City Manager Bureau of Justice Assistance 17. SIGNATTUURREE OF APPROVING OJP OFFICIAL 19, SIGNATURE OF AUTHORIZED GRANTEE 19A. DATE' AGENCY USE ONLY 20. ACCOUNTING CLASSIFICATION CODES 21. LISM14 FISCAL : FUND - BUD. ' DIV. 'OFC L101U00775 YEAR CODE ACT. REG. SUB. POMS X B LI 80 00 00 COUNTY OF LOS ANGELES SHERIFF'S DEPARTMENT OFFICE CORRESPONDENCE DATE: JULY 5, 2001 FROM:. ALEXANDER R. YIM, CAPTAIN TO LINDA LOWRY;e CITY MANAGER WALNUT/DIAMOND BAR STATION CITY OF DIAMOND BAR SUBJECT: RECOMMENDED USE OF LOCAL LAW ENFORCEMENT BLOCK GRANT (LLEBG) It is our recommendation that this years LLEBG funds be utilized to continue funding the Diamond Bar Special Problems Unit/High Impact Team deputy position. This deputy position is responsible for a variety of functions,, all directly related to local law enforcement. Over the past year, the Special Problems Unit Deputy has continued to perform'a variety of functions. He continues to give lectures at schools regarding gangs and narcotics and participated in several vehicle check points. The; deputyassigned as the special problems has continued to testify in court as an expert in narcotics and other areas. When teamed with the other assigned special problems deputy, they have conducted surveillance of habitual criminals, written and served search warrants and made numerous arrests: This unit is pro active as well as reactive to unfolding crime trends. They have responded to complaints of marijuana use in some areas, conducted traffic surveys in residential areas, and assisted the District Attorney's office in coordinating victim responses to court subpoenas. This deputy position assists schools, the District Attorney, City Government, and all aspects of Law Enforcement. As was mentioned last year, the city of Diamond Bar Special Problems Unit is currently involved in the surveying of a neighborhood to solicit citizen input on the most prominent quality of life issues. They have conducted over seven hundred surveys, going door to door and speaking with the citizens. The High Impact Team will then compile the responses and handle the problems. Some' of the problems already discussed with people in the community are traffic concerns, school traffic problems, narcotics activity and code enforcement. This would be a "Quality of Life" 'project comparable to the widely accepted and successful Community Oriented Policing Program currently being initiated throughout Los Angeles County by the Sheriff's Department. CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Honorable Mayor and Members of the City Council MEETING DATE: August 7, 2001 REPORT DATE: August 1, 2001 FROM: Linda C. Lowry, City Manager TITLE: Consider adoption of Resolution No. 93-66c amending the policies, procedures and regulations for the use of facilities operated by the City of Diamond Bar, including the use of tennis courts located in public parks for professional tennis instruction. RECOMMENDATION: The Parks and Recreation Commission recommends that the City Council adopt Resolution No. 93-66c amending the policies, procedures and regulations for the use of facilities operated by the City of Diamond Bar, including the use of tennis courts located in public parks for professional tennis instruction. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification X Resolution(s) Bid Specifications (on file .in City Clerk's Office) Ordinance(s) X Other: 7/16/01 Minutes of Parks and T Agreement Recreation Commission 08/01/01 Letter To "Tennis Enthusiasts" 08/07/01 Draft of Park, Athletic and Facility Use Policies and Procedures EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? X Yes _ No 2. Does the report require a majority vote? X Yes No 3. Has environmental impact been assessed? Yes X No 4. Has the report been reviewed by a Commission? X Yes No Which Commission? Parks and Recreation Commission 5. Are other departments affected by the report? _ Yes X No Report discussed with the following affected departments; N/A YREVIWED BY: Linda C. rowry U JAR16s DeStMUager o se City Manager Deputy City Director of Community Services CITY COUNCIL REPORT AGENDA NO. MEETING DATE: August 7, 2001 TO: Honorable Mayor and Members of the City Council FROM: Linda C. Lowry, City Mariag SUBJECT: Consider adoption of Resolution No. 93-66c amending the policies, procedures and regulations for the use of facilities operated by the City of Diamond Bar, including the use of tennis courts located in public parks for professional tennis instruction. ISSUE STATEMENT: Approval of Resolution No. 93-66c will amend the park use policies to allow free use of the tennis courts in the City's 'Public Parks for professional tennis instruction of up to two students. RECOMMENDATION: The Parks and Recreation Commission recommends that the City Council adopt Resolution No. 93-66c amending the policies, procedures and regulations for the use of facilities operated by the City of Diamond Bar, including the use of tennis courts located in public parks for professional tennis instruction. FINANCIAL SUMMARY: Replacement of tennis court rule signs and addition of racquet holders will cost about $500.00 per park, or $1,500.00 for the three parks with tennis courts. This amount is already included in the FY Park Operations budget. BACKGROUND: At it's meeting on December 19, 2000, the City Council directed the Parks and Recreation Commission to develop a permit process to allow private tennis instruction on the City's tennis courts located in the pubic parks. The Parks and Recreation Commission recommended a very restrictive permit process that was reviewed by the City Council at their March 6 and April 3, 2001 meetings. The City Council tabled the restrictive permit process at their April 3 meeting and referred the matter back to the Parks and Recreation Commission. Staff 'conducted a public meeting to receive input about the instructor permit process on April 26. Staff and an ad hoc committee of the Parks and Recreation Commission then ` met to review input received at the April 26 public meeting, and developed a professional tennis instructor permit process and rules by which to conduct the process. The proposed tennis court rules and instructor permit process was reviewed by the Parks and Recreation Commission at a special meeting conducted on July 16, 2001.This meeting was publicly noticed and was attended by about 30 Diamond Bar residents. Eleven residents spoke at the meeting to express their opinion. Ten speakers spoke in support of the Commission's recommendation and one spoke against it. DISCUSSION; At their meeting on July 16, 2001 the Parks and Recreation Commission voted unanimously to recommend a simple no -fee permit process to allow professional tennis instruction on the City's public tennis courts and to recommend the following tennis court rules: 1. The ethics of tennis and sportsmanship shall prevail. 2. When others are waiting and no courts are available, use of a court (for play, lessons or otherwise) is limited to one hour of use and then must be relinquished by all persons using the court to the first person waiting for that court. a. Courts may not be held by one person alone b. Priority of right to use the court shall be established by the placing of a racquet on the number board. Waitingplayers shall remain in person at the court desired and shall be physically present to take possession of the court when relinquished. 3. Courts may be reserved only for approved tournaments or club play by securing permission in writing from the City. All tennis court reservation requests for group use must be received at least two weeks in advance of requested date. Such reserved courts shall be designated in writing by authorized City staff. 4. Use of a tennis court for private or semi -private lessons for a fee (up to two students with one instructor) is permitted only if the instructor obtains a permit from the City of Diamond Bar and complies with all tennis court rules set' forth, herein. 5. Only persons wearing tennis shoes shall be allowed on the tennis courts.. No street shoes, no wheeled shoes and no wheeled vehicles of any type may enter the tennis courts. 6. Pets are not permitted at any time on the courts. 7. City staff's interpretation and application of the above rules shall govern the use of the tennis courts. These rules are incorporated into the draft Park, Athletic and facility Use Policies and Procedures document and can be approved by the City Council by adopting Resolution No. 93-66c. Enforcement of these rules is per Diamond Bar Municipal Code section 1,2.00.040, which states: "The Director may place and maintain, or cause to be placed and maintained, such signs, notices, signals or control devices as he deems necessary to carry out the provisions of this chapter, or to ensure public safety and orderly and efficient use of any park. A' person shall not willfully fail to obey any sign, notice, signal or control device placed or erected' pursuant to this section". Failure to obey signs posted per section 12.00.040 is an infraction and can be enforced by the L.A. County Sheriff's Department Deputies by issuing a citation and/or by ejecting a violator from the park. A citation can carry a fine of up to $100.00 for the first offense, $200.00 for the second offense and up to $500.00 for a third offense. Violations of rules can also be remedied through civil process by means of restraining order. Prepared by: Bob Rose Director of Community Services RESOLUTION NO. 93-66C A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING THE POLICIES, PROCEDURES AND REGULATIONS FOR THE USE OF FACILITIES OPERATED BY THE CITY OF DIAMOND BAR A. Recitals (i) The City of `Diamond Bar has heretofore enacted Policies, Procedures and Regulations for the use of facilities operated by the City of Diamond Bar. (ii) For the benefit of the community, it is necessary to periodically amend said Policies, Procedures and Regulations. (iii) All legal prerequisites to the adoption of this Resolution have occurred. B. Resolution NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Diamond Bar that: 1. In all respects as set forth in the recitals, Part A, of this Resolution: 2. The Policies, Procedures and Regulations for the use of facilities operated by the City of Diamond Bar are amended by the adoption of a new Exhibit "A" incorporated herein by this reference as though set forth in full. PASSED, APPROVED AND ADOPTED this day of , 2001. ROBERT S. HUFF Mayor 1 City of Diamond Bar Resolution for 93-66B I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on_, day of_, 2001, by the following vote: AYES: COUNCILMEMBERS NOES: COUNCIL MEMBERS ABSENT: COUNCILMEMBERS ABSTAIN: COUNCILMEMBERS City of Diamond Bar LYNDA BURGESS, City Clerk City of Diamond Bar City of Diamond Bar Park, Athletic and Facility Use Policies and Procedures Draft —August 7, .2001 Diamond Bar Community Services Division 21825 E. Copley Drive City Hall: 909.396.5746 Heritage Park Community Center: 909.396.5699 PARK, ATHLETIC AND FACILITY USE POLICIES AND PROCEDURES Table of Contents I. GENERAL INFORMATION.............................................c......................................1 A. Statement of Policy B. Park and Athletic Facilities Available C. Definitions D Qualifying User Groups in Descending Order of Priority IL RESERVATION POLICIES AND PROCEDURES ............................................... 5 A. Parks/Picnics B. Athletic Facility Use C. Variances and Grievances III. FEES ................................................................,.....................................................10 A. Athletic Facilities With Lights B. Athletic Facilities Without Lights C. ConcessionStandPolicy D. Restrooms E. Other IV. RULES AND REGULATIONS..........................................................................14 A. General B. Insurance C. Traffic and Parking D. Public Address System Use Policy E. Maintenance F. Inclement Weather Use Guidelines and Procedures V. BUILDING AND ROOM RESERVATION POLICIES..................................20 VI. ATTACHMENTS. ....... _ ......... .......... ........... ........................................28 A. Park Reservation Form B. Walnut Valley Unified School District Facility Request C. Pomona Unified School District Facility Request D. Permit for sale and/or consumption of Alcoholic Beverages in Public Facilities E. Professional Tennis Instructor Permit Application I. GENERAL INFORMATION A. STATEMENT OF POLICY The City of Diamond Bar, Community Services Division, coordinates the use of all City parks and athletic facilities available to organizations and the general public for cultural, social, and recreational activities and programs. The City attempts to accommodate all requests for use of City facilities with the limited amount of park space available. The continued increase in demand for use of park and athletic facilities makes it necessary to emphasize sharing in the use of facilities. The allocation of athletic facilities is determined at bi-annualfacility organizational meetings of the user groups and the City, where cooperation is essential. These policies and procedures are designed to facilitate the safe, efficient and equitable use of City facilities. The role of the City of Diamond Bar Parks and Recreation Commission is to provide input to the City Council and Community Services Division regarding policies and procedures for use of park facilities and operation of programs. The Commission works to ensure that the programs and facilities offered meet the needs of the community and that access to them is as economically feasible as possible. Fees, when charged, are used to offset public expenses to operate, maintain, supervise and administer the use of the park and athletic facilities. The Commission is responsible for the initiation, review and 'recommendation of plans for the acquisition and improvement of park lands and facilities and to recommend program improvements or additions when necessary. The Commission takes into consideration present and future needs of the Community and recommends plans to meet those needs. When making recommendations, the Commission considers the needs of the entire community, without bias toward special interest groups. Draft: August 7, 2001 City of Diamond Bar 1 Facility Policies, Regulations & Procedures B. PARK AND ATHLETIC FACILITIES AVAILABLE 1. City -owned parks PARK ADDRESS Heritage Park 2900 S. Brea Canyon Road Maple Hill Park 1355 S. Maple Hill Road Pantera Park 738 Pantera Drive Carlton J. Peterson Park 24142 E. Sylvan Glen Road Ronald Reagan Park 2201 S. Peaceful Hills Road Starshine Park 20839 Starshine Road Summitridge Park 1425 Summitridge Drive Sycamore Canyon Park 22930 Golden Springs Drive 2. Joint School/City Parks Paul C. Grow Park/Quail Summit Elementary - Quail Summit Drive & Highbluff Road 3. School District Facilities Lorbeer Middle School 501 Diamond Bar Boulevard City of Diamond Bar Draft: August 7, 2001 2 Facility Policies, Regulations & Procedures 3. Facility Amenities Basketball Baseball/ Tennis Multi -Purpose Court Softball Field Court Field Heritage 1 1 0 1 Ronald Reagan 1 0 3 0 Maple Hill 1 0 3 0 Pantera 3 2 2 2 Paul C. Grow 0 2 0 1 Peterson 0 2 0 2 Summitridge 0 1 0 1 Sycamore Canyon 0 1 0 1 Draft: August 7, 2001 3 Facility Policies, Regulations & Procedures C. DEFINITIONS Hazardous Activities - Any activity that is defined by the State of California, the City's insurance provider or Risk Manager to be hazardous.; User Groups - Qualifying non-profit youth or adult athletic organization that use athletic facilities for seasonal use. One -Time User - Any person, company or organization that requests use of a park, or portion thereof, for a single day of use. D. QUALIFYING USER GROUPS - DESCENDING ORDER OF PRIORITY Group A - City of Diamond Bar sponsored activities. Group B Diamond Bar based; certified non-profit, youth and adult athletic organizations, and civic, service or fraternal organizations who conduct, community events and/or programs open to the general public. Proof of non-profit status must be submitted and on file prior to scheduled use. Group'C - Diamond Bar residents' non-commercial functions and/or activities not open to the general public. Group D - Diamond Bar based commercial, industrial or professional groups; using the facility for a non-profit purpose. Group E - Other tax -supported public agencies. Group F - Non Diamond Bar residents or commercial groups. The private commercial use of City Parks for profit and private gain is prohibited. Qualifying User Groups that conduct fundraising tournaments, clinics or other peripheral events must receive 100% of the earned funds from the participants of the event and pay for all expenses through the organizations's regular debt process. Otherwise, the event will be considered a private commercial use of City parks for profit and private gain and will be prohibited. Kerte - Use of a tennis court for private or semi -private lessens for a lee (up to two students with one instructor) shall not, be considered a private commercial use within the meaning of this policy. Draft: August 7, 2001 City of Diamond Bar 4 Facility Policies, Regulations & Procedures II. RESERVATION POLICIES AND PROCEDURES A. PARKSIPICNICS Requests to reserve the City's park facilities are made through the Community Services Division of the City of Diamond Bar, 21660 E. Copley Drive, Ste 100. The office phone number is (909) 396-5699. 1. Picnic Facilities a. Any person or group wishing to reserve a picnic facility must submit an Application for Use of Facilities at least 14 days but not more than one year prior to the event or activity. Each reservation is subject to the approval of the City on a first come, first serve basis. The Application includes the name of the responsible individual and/or organization, date, time, park area to be used and the number of people expected to be in attendance. b. Reserved use of picnic facilities requires payment of reservation service fee as perscrbed in Park Fees Resolution #' 93-67A as adopted by the City Council. c. Any person or group with 30 or more people in attendance wishing to reserve facilities must submit a refundable clean-up deposit of $50.00 at least 14 days prior to the event or activity. d. Any person or group with 50 or more people in attendance wishing to reserve facilities must comply with City insurance requirements per Section V.F. Proof of the effective Policy must be deposited with the Community Services Division at least 14 days prior to the event or activity. e. The City reserves the right to require that any group or person obtain security through the Los Angeles County Sheriff's Department at events that could create traffic and/or safety concerns at the sole expense of that group or person. f. No campfires, liquid fluids or charcoal fires are allowed except in barbecues provided or with permit issued by City. 2. Overnight use of City parks is available by permit through the Community Services Division with a fifteen (15) day notice. Only Diamond Bar based non-profit organizations may reserve the park for overnight use. Proof of Insurance must be presented to the City asset forth under Insurance requirements for use of City facilities. It is the responsibility of the requesting organization to: a. Maintain appropriate adult chaperones Draft: August 7, 2001 City of Diamond Bar 5 Facility Policies-, Regulations & Procedures b. Notify the Sheriff's Department of an overnight campout c. Request Sheriff patrols during the campout 3. Tennis/Basketball Court Use a. The Tennis and Basketball courts located on City parks are available for use on a first come, first serve basis and may not be reserved, except for City activities or for non- profit athletic programs, as approved by the City. b. The use of Tennis/Basketball court area for concession facilities is prohibited. c. The use of Tennis/Basketball court areas for skating of any kind is prohibited, except for locations specifically designed for this type of use, with City approval. dm Use of a tennis court for private or semi -private lessons for a fee (up to two students with one instructor) is permitted only if the instructor obtains a permit from the City of D amond :Bay° and complies with all tennis court rules set firth Oil page 19. See Page 36 for tennis instructor permit application. B. ATHLETIC FACILITIES USE 1 Policies a. Priority 1) First priority is to provide game facilities and to maintain the parks. 2) Practice requirements are the second priority, following game and maintenance needs. b. The number of Diamond Bar resident players will be considered when allotting time for use of the facilities. c. The allocation and assignment of dates, times and areas for use of City Parks is the sole control of the City. Areas under School District jurisdiction will be scheduled by the School District in conjunction with the City. Athletic facilities at Lorbeer Middle School are under the jurisdiction of the City. d. Any changes or additions to park assignments must be submitted in writing and approved by the City, prior to the scheduled event. 2. Procedures City of Diamond Bar Draft: August 7, 2001 6 Facility Policies, Regulations & Procedures a. Users requesting league or ongoing use of City athletic facilities must submit a request on appropriate City or School forms. An Application for Use of City Facilities must be completed for use of City facilities (See attachments for document sample). All requests for School District facilities are to be submitted on School District request forms (see attachment for samples of School District request forms). b. Occasional or one time only use requests must be submitted on an Application for Use of City Facilities at least 14 days prior to requested facility use. Required Fees must be paid at time of request submittal. Fees are listed in Park Fees Resolution # 93-67A as adopted by the City Council. c. All requests will be reviewed by City staff. d. All field requests from user groups must be submitted by May 15 and November 15, preceding the period in which fields will be utilized. Forms must be signed by the president or official designee of the organization's Board. e. Requests for seasonal use by non-profit athletic organizations will be reviewed and assigned in June for each year for the period of August through December, and in December for the period of January through July. A facility organizational meeting will be held in June and December to assign the facilities. Each user requesting facilities during the applicable period must send a representative. If a user group requesting use of facilities does not send a representative, they may lose their priority rating for scheduled use of facilities. f. No user group will be given an approved permit for facility use until the following documents have been submitted: 1) Complete list of names, address and telephone numbers of the current Board of Directors or designated officials. 2) Proof of current non-profit status with the Internal Revenue Service and State of California. 3) Master calendar of events, which includes, but is not limited to: Registration dates, tryouts (date, time and place) - Date practice begins, practice slot schedules - Opening day schedule/Closing Ceremonies - Date/times league games (start/finish) - Tournament dates (required to host)' 4) Total Number of players, proof of Diamond Bar residency and number of teams. 5) One copy of the Certificate of Insurance listing the City of Diamond Bar as additional insured, in the amount approved by the City (as specified in Facility Use Agreement). Draft: August 7, 2001 City of Diamond Bar 7 Facility Policies, Regulations & Procedures 6) All deposits as required g. Leagues anticipating a split to form a new league or individuals planning to organize a new sports program must apply to the City at least one year prior to the estimated starting date. This will provide the necessary time to study the impact of the new program on existing facilities. 3. Athletic Field Storage Facilities 1. Storage Facilities a. Storage facilities are made available free of charge to local --seasonal user groups. A refundable deposit will be charged for the use of storage facilities. b. All user equipment must be stored in an orderly manner. c. Upon conclusion of seasonal play, all equipment must be removed within fourteen (14) days or a cleanup fee, based on actual expenses incurred: and overhead, will be charged. If equipment is not claimed within thirty (30) days it will be confiscated and disposed of as prescribed bylaw, d Equipment stored in the facility is not the responsibility of the City. Unnecessary equipment stored in the facility may be removed at the user group's expense. 4. Athletic Field Lining/Marking a. All lining/marking of athletic fields must be done with chalk or water-based paint. b. The burning of fields with the use of weed killer, diesel fuel or any other method is prohibited on City owned property including park athletic fields. c. Any user failing to comply with this policy is responsible for all costs related to the repair of damages to the facility and is subject to termination of facility use permit. C. VARIANCES AND GRIEVANCES A user group may request a variance or submit a grievance to the stated procedures by completing the following: 1. Variance a. Submit a letter detailing why a variance is requested to the Director of Community Services. b. Appropriate staff members will review the letter and make a recommendation. Draft: August 7, 2001 City of Diamond Bar 8 Facility Policies, Regulations & Procedures c. If staff decides not to grant a variance; the group may appeal to the Parks and Recreation Commission User Group Sub -Committee within ten (10) days after written notification of staff's decision. The user group will be responsible to request a variance thirty (30) days in advance of the scheduled event to allow for adequate staff review. 2. Grievance a. Submit a letter detailing the grievance and recommendations on how to improve the conditions. b. Staff will review the grievance and submit a response letter to the group. City of Diamond Bar Draft: August 7, 2001' 9 Facility Policies, Regulations & Procedures III. FEES A. ATHLETIC FACILITIES WITH LIGHTS 1. All fees are set by the City Council through aResolution a. All City sponsored eventslactivities, along with Diamond Bar based certified non-profit youth and adult sports groups, civic, service and fraternal organizations are allowed the use of lighted facilities at City parks free of charge. Proof of non-profit status must be submitted to, and be on file with the City prior to scheduled use. b. Non City of Diamond Bar based or occasional one-time only users will be charged for the use of lighted facilities at the approved flat hourly rate of $12.00 per hour for light usage, with a two hour minimum use, and each additional hour or fraction thereafter. Lighted Facilities charge begins V2 hour prior to sunset. c. The hourly light use fee will be evaluated each January, and if necessary, will be adjusted accordingly. d. The City may deny use of lighted facilities to any organization or individual who leaves the ballfield lights on after the conclusion of the scheduled activity more than twice in one calendar year. 2. Fees for use of Lorbeer Middle School are charged to non-resident users based on the actual costs incurred by the City for: electricity, restrooms, trash removal and any other costs charged by the Pomona Unified School District. Fees are listed in Resolution No. 93-67A. 3. Deposits a. A refundable deposit is required for use of ballfield lights. This deposit will be used to pay for ballfield lights left on upon conclusion of the activity. The deposit will also be used to reimburse the City for physical damages, trash pick-up and wages paid to City personnel called to turn off ballfield lights or pick-up trash. b. All one-time users are required to submit a deposit in advance from which ballfield light charges are deducted, along with any additional cost the City may directly or indirectly incur from their use. 4. Light Billing a. All light users are responsible for reporting actual hours of use to the Community Services Division within seven days after scheduled use. The City shall deduct ballfield light and related costs specified from the deposit and refund the balance, if applicable, Draft: August 7, 2001 City of Diamond Bar 10 Facility Policies, Regulations & Procedures b. ` User groups are provided the light box combination or key by the Community Services Division. The combination or keyed dock may be changed periodically. This usually occurs at the conclusion of the season. 5. Light Usage a. Upon approval of a request to use ballfield lights, the applicant will be issued a combination or key to access the switch to the ballfield lights. b. Ballfield lights at Peterson and Lorbeer and tennis court lights at Pantera, Ronald Reagan and Maple Hill automatically turn off at 10:00 p.m. Therefore, the area used should be cleaned, equipment stored and participants cleared from the facility prior to the scheduled shut off time. Heritage Park lights need to be turned off by 10:00 p.m. If they are left on after 10:00 p.m. the group will be charged. If an organization would like to have lights on at Heritage Park after 10:00 p.m., a request must be made for an exception to the time limit. B. ATHLETIC FACILITIES WITHOUT LIGHTS Diamond Bar residents, City sponsored events/activities, and Diamond Bar based certified non-profit youth and adult sports groups, civic, service and fraternal organizations receive use of unlighted facilities free of charge. Users of Lorbeer Middle School are charged for actual costs incurred by the City for restrooms, trash pick-up and any other costs charged by the Pomona Unified School District. Proof of non-profit status must be submitted to, and be on file with, the City prior to scheduled use. Use subject to availability. Park and picnic facilities are available for reserved use. For reservation information, see section II, paragraph A. 2, Non City of Diamond Bar based or occasional or non-resident one-time only users are charged for the use of facilities at the approved flat hourly rate of $5.00 per hour for usage, with a two hour minimum use, and each additional hour or fraction thereafter. Fee for reserved use of picnic facilities is $25.00 per four (4) hour use. Fees are set by the City Council through a Resolution and are subject to change without notice. 3. Insurance is required for all groups of 50 or more people or for any activity in which the City deems that insurance is necessary. The insurance must name the City as an additional insured and the policy must be a minimum of $1,000,000 general Aggregate limit liability or an amount that the City determines appropriate for the use requested. Special events insurance is available through the City and can be purchased by the participating group. 4. A refundable cleanup deposit may be required for all groups that reserve use of a City park. 5. Reservations are required for all groups of 30 or more persons to utilize City parks and picnic facilities. Draft: August 7, 2001 City of Diamond Bar 11 Facility Policies, Regulations & Procedures C. CONCESSION STAND POLICY 1. The primary user of the park facility will receive primary use of the Concession Stand: Ali other use will be approved by Staff and the User Group Sub - Committee (i.e. special activities). 2. The primary User must abide by all Health and Safety standards and regulations and be available for inspections by the Health Department and/or staff. 3. A refundable deposit is charged for the use of the Concession Stand. 4. The user group shall be responsible for the cleaning of the Concession Stand (sweeping, trash removal, wiping counters) after each use. 5. Keys are issued to the User Group for the Concession Stand and can not be duplicated. The cost associated with the loss of keys will be deducted from the deposit: 6. Damage to the Concession Stand or broken equipment, due to misuse, or the facility being left unlocked, will be deducted from the deposit. 7. The deposit will be forfeited if stored material, with the exception of City owned capital equipment (refrigerator/microwave), is not removed within fourteen (14) days of completion of the season or activity. The facilities must be cleaned and all capital equipment disconnected from electrical outlets (except refrigerator). All capital equipment not removed from the facilityat the end of the season is the responsibility of the City. 8. The City, accompanied by the scheduled user group, will conduct an inspection of the facilities at the conclusion of the fourteen (14) day period to insure compliance to guidelines for use. 9. The user group is responsible and liable for loss or damage to any items brought in to the concession stand. 10. Adult supervision must be maintained at all times. Children under the age of thirteen (13) are not allowed to work in the Concession Stand. D. RESTROOMS/FIELDS 1. Facilities, including restrooms and fields utilized, must be cleaned of rubbish and debris immediately following the scheduled use each day. 2. A cleanup fee, based on actual direct and indirect expenses incurred are charged to users that do not clean rubbish and debris related to their use. 3. Fees are charged for portable restrooms required for use of Lorbeer Middle School. Draft: August 7, 2001 City of Diamond Bar 12 Facility Policies, Regulations & Procedures E. OTHER 1. Diamond Bar based non-profit organizations may use City parks for commercial activities/events to raise funds to support community service programs and activities in the City of Diamond Bar. a. Requests must be submitted sixty (60) days in advance of the date of the activity/event and will be considered by the City's parks reservation personnel with input from the Parks and Recreation Commission sub -committee. b. Qualifying user groups who conduct such events must receive 100% of the earned funds (or pay them over to another Diamond Bar based qualifying organization) from the participants of the event and pay for all expenses through the organization's regular debt payment process. 2. The private commercial use of City parks for profit and private gain is prohibited. Uses that do not meet the criteria stated in III.E. Lb. shall be considered private commercial use of City parks for profit and private gain and will be prohibited. . Use of a tennis court for private or semi -private lessons fox a fee (rip to two students with one instructor) shall not be considered a private commercial use. Draft: August 7, 2001 City of Diamond Bar 13 Facility Policies, Regulations & Procedures IV. RULES AND REGULATIONS A. GENERAL 1. Alcoholic, beverages are not allowed in City parks JDiamond Bar Municipal Code 12.00.280). There is a special event policy/procedure for sales and/or consumption of alcoholic beverages at City park facilities (see attachment). 2, Cancellations a. The City of Diamond Bar may cancel the use; of park 'facilities for cause or convenience, which includes but shall not be limited to: 1. When the City is engaged in work involving any of the facilities scheduled to be utilized. 2. When the health and/or safety of participants is threatened due to impending conditions, including but not limited to, heavy rains, unhealthful smog levels or other such climatic conditions. 3. It has been determined by the City that the applicant has not complied with the City park reservation policies. b. Should a user group wish to cancel a scheduled activity, notification must be made to the City at least 24 hours prior to such scheduled use. B. INSURANCE 1. If a user group or one time user of 50 people or more is involved in an activity where the City deems insurance to be necessary (i.e. sporting, hazardous events, or company picnics) the responsible person shall procure, pay for and maintain in full force and effect, with regard to any such event, a combined Comprehensive Personal Liability and Property Damage Insurance Policy with limits of not less than $1;000,000 or any other amount that staff deems appropriate for the use requested. 2. The USER .of the park agrees that it will indemnify and hold the CITY and its elected officials, officers, agents, and employees free and harmless from all claims for damage to persons or property by reason of USER's acts or those of USER's employees, agents, guests or invitee in connection with USER's use and/or occupancy of the facilities. User must sign City provided indemnification form to use facilities. Draft: August 7, 2001 City of Diamond Bar 14 Facility Policies; Regulations & Procedures 3. Further, the City of Diamond Bar, its elected officials, officers; agents or employees thereof, shall be designated as additional insured under such policy. 4. Any such insurance policy must include the requirement of a thirty (30) day written cancellation notice to the City. 5. Proof of the effective Policy must be deposited with the Community Services Division at least 14 days prior to the first scheduled use of the facility. 6. The City has Special Event Insurance coverage which may be purchased, at the sole cost of the applicant, for an event which takes place on City owned property. Contact the Risk Manager for further information. C. TRAFFIC AND PARKING 1. The user group must assure that participants and spectators utilize public parking areas and park only in marked stalls. 2 No vehicle(s) will be allowed on City park property, or outside public parking areas, except those designated for parks maintenance or specifically permitted by the City. 3. Requests for use of streets for parking that are marked with "No Parking" signs must be made with Public Works (396-5671). D. PUBLIC ADDRESS SYSTEM USE POLICY 1. Organized/Scheduled Athletic Events a. Sound amplification equipment is allowed in City parks, but is limited to public address systems, stereo equipment, stationary/portable components and bullhorns, subject to the provisions of the City Noise Ordinance. b. A group must submit a request in writing for use of a public address system, prior to the event, including the purpose and placement of the equipment, to receive approval from staff. c. Public address system use is permitted only between the hours of 10:00a.m. - 9:30p.m. daily. d. Failure to comply with the above requirements by user, groups could result in one or more of the following: i. First Offense - Verbal warning followed by written communication. ii. Second Offense -Loss of public address system use privileges by the organization for the remainder of the season, immediately following the offense. Draft: August 7, 2001 City of Diamond Bar 15 Facility Policies, Regulations & Procedures 2, General Park Use a. Sound amplification equipment is allowed in the City's parks, but is limited to public address systems, stereo equipment, stationarylportable components and bullhorns, subject to the provisions of the City Noise Ordinance. b. No, person or group shall use any public address ,'system in any of the City's parks without first submitting a request in writing and receiving approval from the Community Services Division. If staff is required to monitor the event, all direct and indirect expenses will be charged to the User. c. The proposed use of the public address system must not unreasonably interfere or disturb surrounding residences, nor shall the use of the public address system detract from or interfere with the general public's use and enjoyment of the park. d. Public address system use is allowed only between the hours of 10:00a.m. - 9:30p.m. daily. e. The direction of the public address system's speakers must be directed toward activity spectators and away from the surrounding residential areas. f. Failure to comply with the above requirements will result in immediate disconnection of the public address systemand forfeiture of deposit. E. MAINTENANCE 1. The City will maintain or cause to be maintained the parks for public use. 2. Field Maintenance a. All maintenance such as field preparation, lining of the fields, setting of base stakes, installation of goal posts is tote performed by user assigned to the facility as per written agreement between the City and the user. Draft: August 7, 2001 City of Diamond Bar 16 , Facility Policies, Regulations & Procedures b. Each user is responsible for the facility being free of trash or debris. c. Users are requested to report any damage or acts of vandalism to the Community Services Division or Sheriff's Department immediately. It is the policy of the City of Diamond Bar to prosecute to the fullest extent possible any individual committing acts of vandalism (Sheriff's Department (909) 595-2264 or 911 in cases of emergency). 3. Motorized Vehicle Use a. Motorized vehicles are permitted on the City parks for the preparation of athletic fields, upon approval of the City. b. Each user group must designate the drivers, not to exceed 4, at least 21 years or older, who will drive the designated and approved motorized vehicle for dragging the fields or other such related activities. c. Each designated driver will be required to attend a training session, conducted by the Community Services Division, on the proper method of dragging infield areas and related safety matters. d. Each user group is allowed to drag the fields with _a designated approved motorized vehicle once a day. The dragging of fields between games must be done by hand. The use of a motorized vehicle between games will not be permitted. Fields may be prepared with a motorized vehicle only between the hours of: 7:00a.m. - 9:00p.m. Monday - Friday 8:00a.m. - 9:00P.m. Saturday 9:00a.m. - 1:00p.m. Sunday e. Special request for motorized vehicle use to drag fields shall be made in writing. f. Failure to comply with the motorized vehicle use policy can result in the termination of the scheduled organization's permit to use such vehicle(s) for the preparation of the fields for the remainder of their scheduled use of such facilities. 4. Modifications Any requests to modify or improve City facilities shall be submitted for approval to the City of Diamond Bar. No permanent structures or equipment shall be placed and/or erected on City facilities unless reviewed and recommended by the Parks and Recreation Commission and approval by the City Council is granted. The modifications must be dedicated for community use. Draft: August 7, 2001 City of Diamond Bar 17 Facility Policies, Regulations & Procedures 5. Closure An annual Parks Maintenance Program is submitted to the Parks and Recreation Commission each fiscal year for review and comment. Such Maintenance Program shall include the following: a. Scheduled closure of parks for more than seven (7) consecutive days. b. Closure of athletic field(s) for one day recovery periods. Closure dates shall be coordinated by the Community Services Division with user groups. 6. Park Restroom Policy and Schedule a. Park restrooms are unlocked daily at 8:00a.m. and remain open until the park closes. b. Special restroom access is available upon request to the Community Services Division (909) 396-5694. Restrooms are open for all City recreation programs. F. INCLEMENT WEATHER USE GUIDELINES AND PROCEDURES L Guidelines a. No use of City athletic fields is allowed when facilities are unusable due to inclement weather as determined by the City. b. Any user failing to comply with established guidelines and proper notification is subject to claims for all direct and indirect damages and potential termination of facility use permit. 2. Procedures for Notification a. The City is responsible for determining if field conditions alter the availability of their use: b. User must contact City after 2:00 p.m. Monday through Friday, to receive City's determination of facility availability. C. On weekends and Holidays, the ''City is responsible for making the decision regarding the facility use by 9:00a.m. If facilities are unable to be used, temporary, signs will be posted in visible locations in the parks. These signs will be removed when the fields are in condition to resume use. 3. Estimated Cost for Damage Repair or Turf Users are charged for all direct and indirect costs incurred by the City for repair of the turf and/or irrigation systems due to failure to comply with the rain policy. Repair costs Draft: August 7, 2001 City of Diamond Bar 18 Facility Policies, Regulations & Procedures are based on actual expenses and normal City overhead. Failure to comply with the inclement weather policy can also result in the termination of user's facility use permit. G.TENNIS COURTUIL 1. The ethics of tennis and sportsmanship shall prevail. 2. When others are waiting and no courts are available, use of a court (for play, lessons or otherwise) is limited to one hour of use and then must be relinquished by all persons using the court to the first person waiting for that court. a. 'Courts may not be held by one person alone b. Priority of right to use the court shall be established by the placing of a racquet on the number board. Waiting players shall remain in person at the court desired and shall be physically present to take possession of the court when relinquished. 3. Courts may be reserved only for approved tournaments or club play by securing permission in writing from the City. All tennis court reservation requests for group use must be received at least two weeks in advance of requested date. Such reserved courts shall be designated in writing by authorized City staff. 4. Use of a tennis court for private or semi=private lessons for a fee (up to two students with one instructor) is permitted only if the instructor obtains a permit from the City of Diamond Bar and complies with all tennis court rules set forth herein. 5. Only persons wearing tennis shoes shall be allowed on the tennis courts. No street sloes, no wheeled shoes and no wheeled vehicles of any type may enter the tennis courts. 6. gets are notpermitted at any tine n the courts. 7. City staff's interpretation and application of the above rules shall govern the use of the tennis courts. Draft: August 7, 2001 City of Diamond Bar 19 Facility Policies, Regulations &Procedures V. BUILDING AND ROOM RESERVATION POLICIES A. The following procedures and fee schedules are annually reviewed by the Parks and Recreation Commission and approved by the Diamond Bar City Council. They regulate the use of City -owned facilities, including the Heritage Park Community Center, Sycamore Canyon Parkportablebuilding, and Pantera Park Activity Room. Equipment may also be rented in conjunction with room rental or use of specific facilities. City of Diamond Bar "facilities, under the management of the Community Services Division, are available to the public for activities and programs that meet the needs and interests of the community. The City of Diamond Bar has established these_ rental fees and services, based upon cost of maintenance, utilities, supervision and/or other direct costs. The City shall have the right to control and operate the facility's heating, air conditioning and common use areas, in a manner deemed best for the City. User must insure that all required codes are met. B. IDENTIFICATION OF USERGROUPS: 1. City Sponsored Sponsored b; Commissions/Committees or City There is no charge for these uses. the City Council, City Departments, City co-sponsored meetings/seminars/conferences. 2. Resident Non -Profit Civic, service or athletic organizations, who conduct or sponsor non-profit, community -oriented services and activities open to the public, i.e. Boy Scouts, Softball, 'Little League, and other groups as approved. Proof of non-profit status is required. a. Determination of eligibility of Resident Non -Profit is made by the City of Diamond Bar. b. No fee is charged for board, general membership meeting or registration activities, if conducted during normal hours of operation. If meeting is held after normal hours of operation, weekend or City observed holiday, a fee is charged for staff hours required' to open and close the facility. All other events shall be charged according to the fee schedule. Said events include activities for which there is a charge and/or which are not open to the general public (fund raiser, luncheons and award ceremonies). A cleaning deposit is required for activities at which refreshments are served. c. Organizations' that are authorized to use school district facilities per education code 38134 shall be eligible to use City facilities only after effort has been made to secure a comparable school district facility, and none is available *Note - Each resident non-profit organization will be allowed one use for fundraising purposes per calendar year where room rental fees are waived. 3. Private Parties - Functions and activities not open for the general public and which are not profit -oriented. 4. Commercial, Industrial, or Professional - Firms, or non-resident civic organizations, including tax -supported public agencies (i.e. County, State or Federal agencies), C. Rental fees are based upon an eight (8) hour period. A four (4) _hour rental may be arranged at one-half (1/2) the regular rental rate, through the Community Services Division prior to scheduled use. D. Heritage Park Community Center Room use includes: Tables, chairs and one (1) microphone (if available) and room set-up (set-up arranged through Community Services Division at time of room confirmation). Sycamore Canyon Portable Building and Pantera Activity Room use includes: tables, chairs and room set-up. Rental fees include City staff to set-up, ` open and close the building and to provide facility maintenance during the event. E. A cleaning deposit is required of all rental groups and may not be applied toward rental fees. Deposits are paid at time of reservation and are refundable if the facility and/or equipment are left in satisfactory condition as determined by Community Services Division. Users are responsible for any and all damages to property or for the loss of property, plus an additional 15% overhead charge... F. The User shall obtain and keep in full force, at User's expense, for the mutual benefit of City and User, comprehensive, broad form, general pubic liability insurance providing for: 1) claims and liability for personal injury; deathorproperty damage arising from the use and/or occupancy of the facility or adjoining areas; 2) at least $1,000,000 bodily injury or death for any one person; 3) at least $1,000,000 one accident or occurrence; 4) the agreement shall be carried only by responsible insurance companies licensed to do business in the State of California. All such policies shall contain language to the effect that: 1) the insurer waives the right of subrogation against the City and against the City's agents and representatives; 2) the policies are primary and non-contributing with any insurance that may be carried by the City; and 3) they cannot be cancelled or materially changed except upon prior written notice by the insurer to; the City. In the event of any such cancellation or material change, any agreement between City and User shall terminate and be of no further force and effect. User shall furnish City with a Certificate evidencing such insurance and naming the City of Diamond Bar as additional insured at least (10) working days prior to User's use of the facility. Certificate of insurance issued to the City must contain the following language: THE CITY OF DIAMOND BAR, ITS ELECTED OR APPOINTED OFFICIALS, EMPLOYEES, AND VOLUNTEERS ARE INCLUDED AS INSURED. THIS COVERAGE SHALL BE PRIMARY ` AND CITY INSURANCE SHALL NOT BE Draft: August 7, 2001 City of Diamond Bar 21 Facility Policies, Regulations & Procedures CONTRIBUTORY. THERE SHALL BE NO SUBROGATION AGAINST THE CITY. NO CANCELLATION OR MATERIAL 'CHANGE SHALL BE MADE WITHOUT THIRTY (30) DAYS WRITTEN NOTICE TO THE CITY. The City has Special Event Insurance coverage which may be purchased, at the sole cost of the applicant, for an event which takes place on City owned property. Contact the Risk Manager for further information. Certificates are subject to review and approval by the City. G. LIQUOR REQUIREMENTS 1. Serving Liquor (complimentary service) The City of Diamond Bar requires clients who will be serving complimentary liquor (i.e. hosted bar, wine service with meal) to provide Host Liquor Liability insurance coverage in an amount no less than $1,000,000. If the client's personal insurance carrier 'cannot meet this requirement, a one -day special events policy must be purchased from the City, with the fee based upon the type of event and number in attendance. Providing the required coverage is mandatory, and all other insurance requirements described in Section F above are applicable in addition to Host Liquor Liability coverage. 2. Selling Liquor Any client who will be selling liquor (i.e. cash bar, dinner and drinks for a fee) is required to provide Host Liquor Liability coverage as specified above. The insurance requirements described in Section F above are applicable in addition to Host Liquor Liability Coverage. IN ADDITION, the client should note that liquor sales must, by law, be conducted by an entity licensed to do so by the Alcoholic Beverage Conunission (ABC) of the State of California. If the client is not licensed, the client must contract with a licensed person to conduct any liquor sales. Any questions as to the need for and requirements of obtaining the appropriate ABC license(s) should be directed to the ABC at (714) 558-4101, Monday through Friday, 8:00a.m. until 5:00p.m. The client is required to provide a copy of the appropriate ABC license(s) to the City at least ten (10) working days prior to the event at which the liquor is to be sold. H. Inspection and permits by the Fire Department to assure compliance with Public Assembly regulations may be required at the User's expense. User representative must be present during such inspection. User will be billed directly by the Los Angeles County Fire Department. Excess numbers of people will not be permitted inside any facility beyond the established capacity of that facility. Draft: August 7, 2001 City of Diamond Bar 22 Facility Policies, Regulations & Procedures L The private commercial use of City parks for profit and private gain is prohibited. J. Facility Reservations shall have the right to relocate or reassign meeting rooms as it deems appropriate, at the same or reduced rental fee, but not more than what would have been charged per the room schedule. K. Reservations may be revoked at any time whenever there has been a violation of approved Rules and Regulations. L. The City of Diamond Bar will not rent, lease or allow use of its public facilities by any person or organizationfor a public meeting that precludes participation by any disabled person. M. City equipment shall not be removed from any facility. N. Smoking is prohibited in all public meeting rooms per California Indoor Clean Air Act of 1976 and City Council Resolution No. 93-66A. O. Special events or requests not covered in the above policy must be submitted in writing and will be reviewed by the City to determine appropriate use, fees and services. P. Event staff or security will be required at all events held at facilities listed in paragraph V.A. at a ratio of one person per 100 or more guests and whenever alcoholic beverages are either being served or sold. Rate for event staff will be at current prevailing wage and will be in addition to rental fee. At discretion of the Community Services Director, an event may require City staff, Security Guards or Sheriff's Department Deputies. Draft: August 7, 2001 City of Diamond Bar 23 Facility Policies, Regulations & Procedures City of Diamond Bar Building and Room Reservation Regulations A. The reservation process must be completed at least two (2) weeks in advance of the reservation date. A reservation, once approved, shall constitute an agreement between the User and the City of Diamond Bar. These regulations are included by reference to the Agreement and all terms and ,conditions of the regulations must be complied with. All applications must be signed by an authorized adult representative of user organization or private party. B. Cancellation of use must be in writing and received at least thirty (30) days prior to the scheduled event. Cancellation without proper notification will result in the forfeit of deposits. Changes in hours or conditions of use indicated on the original request must be made at least ten (10) working days prior to the scheduled event. C. No reservation will be approved until all fees, deposits, permits/licenses and insurance are obtained and paid in full. These fees and deposits shall be paid at least ten (10) working days prior the use of the facilities. If the policies and regulations stated in this document are not observed, any reservation may be cancelled immediately upon notice to the applicant, and any fee(s) previously paid may not be returned. D. Licensed catered food service is required at the Heritage Park Community Center. Exceptions to catered service must have prior approval from Community Services Division. NO COOKING IS ALLOWED IN THIS FACILITY. E. No signs or decorations may be taped, nailed or otherwiseattached to walls, windows, ceilings or drapes unless `decoration and the method of attachment is approved by City staff. No rice, bird seed, confetti or other similar items are allowed to be thrown in or around any facility. No open flames or candles are allowed. F. Signs, placards, pictures, advertisements, names or notices shall not be inscribed, displayed, printed or affixed on to any part of the outside of any facility without prior approval by City staff. G. All emergency doors on the premises shall be locked'when facility is not in use. All door openings to public corridors shall be kept closed except for normal ingress and egress. Draft: August 7, 2001 City of Diamond Bar 24 Facility Policies, Regulations & Procedures City of Diamond Bar POLICY AND PROCEDURE Subject: Sales and/or consumption of alcoholic beverages for specialevents at a City park facility. 1.0 PURPOSE The purpose of this memorandum is to set forth the criteria' allowing the sale and/or consumption of alcoholic beverages at City parks and to outline the procedures for obtaining approval. 2.0 POLICY The 'City Manager is authorized to approve the sale and consumption of alcoholic beverages at certain special events at City facilities under his jurisdiction. The event must be deemed appropriate based upon specific criteria and conditions and the sponsors must obtain a valid permit from the City. It is intended that the current City Code restrictions against alcoholic beverages in park facilities remain in effect for general recreational use of park areas by individuals and organizations. 3.0 PERMIT CONDITIONS A special event involving the sale and/or consumption of alcoholic beverages at a City facility selected and approved; by the City Manager, requires a written permit which includes the following conditions. 3.1 The sponsor(s) must obtain the appropriate license from the California Alcoholic Beverage Control Board and comply with all license and operating requirements of the A.B.C., federal, state and local laws; and 3.2 Agree to the assignment of one or more employees of or other persons: approved by City to the special event as required for monitoring purposes and to make appropriate reimbursement for the cost of that assignment; and 3.3 Provide at the permitee's expense, the number and type of peace officers determined by the City Manager and local law enforcement that is necessary for security at the special event; and 3.4 Promise to indemnify, defend and save harmless the City, its agents, officers and employees from and against any and all liability expense, including defense cost for legal fees and claims for damages of any nature whatsoever, including, but not limited to, bodily injury, death, personal injury, or property damage arising from or connected with the special event; and Draft: August 7, 2001 City of Diamond Bar 25 Facility Policies, Regulations & Procedures 3.5 Provide and maintain a policy of $1,000,000 liability insurance coverage for the event. The City Manger may require additional coverage upon determination by the City's Risk Manager that the event warrants increased coverage. 3.6 Provide in advance of the event a security deposit of $50 per 100 persons or increment thereof, from which extraordinary City expenses for maintenance, repair, or replacement arising from the permitee's use of the facilities, shall be deducted. 4.0 PROCEDURES 4.1 Individuals requesting the sale and/or consumption of alcoholic beverages at a special event must submit a City Permit for Sale andlor Consumption of Alcoholic Beverages form at least fifteen (15) days prior to the event. 4.2 The following shall be considered when making this determination: The area and/or structure to be used by such special event must be located so that it is feasible to restrict public access to the event to participants only. ♦ The scheduling and location of such special event must not conflict with other scheduled events or activities or with the primary purposes and public uses for which the facility is operated. The sale and/or consumption of the, alcoholic beverages must be limited to the premises where the 'special event is to be held and to the participants in the event, who may legally consume such beverages. ♦ The authorization to sell alcoholic beverages, must not conflict with the contractual rights of City concessionaires. ♦ The special event must be one in which the participants will not engage in swimming, boating or the operation of motorized vehicles or equipment or other similar activities. 4.3 The City Manager will select an appropriate facility for the event and time requested after considering the established selection criteria, requested date and time of event and, whenever feasible, the facilities indicated by the applicant as preferred choices. 4.4 City Manager will give final approval contingent upon the applicant providing proof of having met all the requirements listed under Section 3.0 This proof must be provided fifteen (15) days prior to the scheduled event. The originals of all documents will be retained by the City-. Copies will be forwarded to the applicant. Draft: August 7, 2001 City of Diamond Bar 26 Facility Policies, Regulations & Procedures Draft: August 7, 2001 27 Facility Policies, Regulations & Procedures Draft: August 7, 2001 City of Diamond Bar 30 Facility Policies, Regulations & Procedures WVUSD APPLICATION PERMIT FOR SALE AND/OR CONSUMPTION OF ALCOHOLIC BEVERAGES ON DEPARTMENT OF PARKS AND RECREATION FACILITIES Permitee Information Name of Applicant: Address: Organization: Park/Facility/Area Requested: List two (2) Alternates Date Requested Hours: From to Verification TYPE: VERIFIED BY DATE A.B.C. License Security Deposit Amount $ *Insurance Amount **Peace Officer - Number Required Other (specify) *Proof of required insurance coverage must be presented thirty (30) days prior to the event. **Proof such as a receipt from a private security company must be presented thirty (30) days prior to the event. ----------------------------------------------------------------------------------------------------------------------------- APPROVALS Commander, Walnut/Diamond Bar Sub Station Date City Manager Date Comments: Draft: August 7, 2001 City of Diamond Bar 34 Facility Policies, Regulations & Procedures CONDITIONS OF PERMIT 1. The sale and/or consumption of alcoholic beverages must be limited to the premises where the special event is to be held and to the participants in the event who may consume such beverages; and 2. The authorization to sell alcoholic beverages must not conflict with the contractual rights of City concessionaires; 3. The special event must be one in which the participants will not engage in swimming, boating or the operation of motorized vehicles or equipment or other similar activities. 4. The applicant/organization also agrees to obtain the appropriate license from the California Alcoholic Beverage Control Board (ABC) and comply with all license and operating requirements of the ABC, federal, state and local laws; and to 5. Assign one or more employees of the City or other persons approved by the City, to the special event as required for monitoring purposes and to ''make appropriate reimbursement, for the cost of that assignment; and 6. Provide at the applicant/organization's expense_ the number and type of peace officers determined by the City Manager and local law enforcement to be necessary for security at the special event; and 7. Promise to indemnify, defend and save harmless the City, it's agents, officers and employees from and against any and all liability expense, including defense cost and ` legal fees and claims for damages of any nature whatsoever including, but not limited to, bodily injury, death, personal injury or property damage arising from or connected with the special event; and 8. Provide, and maintain a policy of $1,000,000 minimum liability coverage (City Manager may require additional coverage upon determination by the City's Risk Manager that the event warrants increased coverage); and 9. Provide in advance of the event, a security deposit of $50 per 100 persons or increment thereof, from which extraordinary City expenses for maintenance, repair, or replacement arising from the permitee's use of the facilities shall be deducted. Draft: August 7, 2001 City of Diamond Bar 35 Facility Policies, Regulations & Procedures CITY OF DIAMOND BAR AGENDA REPORT AGENDA N0. TO: Honorable Mayor and Members of the City Council' MEETING DATE: August 7, 2001 REPORT DATE: August 1, 2001 FROM:• Linda C Lowry, City Manager TITLE: ADOPT RESOLUTION NO. 2001 -XX: ESTABLISHING ALTERNATE VEHICLE ROUTES TO CHAPARRAL MIDDLE SCHOOL AND INSTALLING TRAFFIC CONTROL SIGNS AS APPROPRIATE; ANTICIPATE THE USE OF GAS TAX FUND IN THE AMOUNT OF $83,00 AND REQUEST WALNUT VALLEY UNIFIED SCHOOL DISTRICT TO RE -CONFIGURE THE CHAPARRAL MIDDLE SCHOOL PARKING LOT TO INCREASE AND MAXIMIZE ON -.SITE PICK-UP/DROP-OFF ZONE. RECOMMENDATION: It is recommended by the Traffic and Transportation Commission and staff that the City Council (A) Adopt Resolution No. 2001 -XX entitled: A Resolution of the City Council of the City of Diamond Bar to establish Alternate Vehicle Routes to Chaparral Middle School; Install all -way stop signs at the intersection of Mountain Laurel Way/Spruce Tree Drive; Install "Do Not Block Intersection" signs at Spruce Tree Drive and Mountain Laurel Way; Install "No Right Turn, 7:00 A.M. to 9:00 A.M. and 1:00 P.M. to 4:00 'P.M., School Days Only" signs on northbound Spruce Tree Drive at Aspen Knoll Drive and on southbound Spruce Tree Drive at Ironbark Drive; Install three "No -U-turn, 7:00 A.M. to 9:00 A.M. and 1:00. P.M. to 4:00 PM., School Days Only signs on Spruce Tree Drive from the intersection of Ironbark. Drive to Aspen Knoll Drive, and to Modify the Existing "No U-turn, 7:00 A.M. to 9:00 A.M. and 1:00 P.M. to 4:00 P.M., Monday -Friday" Signs on Ironbark Drive near Chaparral Middle School to "No -U-turn, 7:00 A.M. to 9:00 A.M. and 1:00 P.M. to 4:00 PM., School Days Only"; and (B) Anticipate the use of Gas Tax Fund in the amount of $83,000 for the left -turn traffic signals at Mountain Laurel Way/Diamond Bar Boulevard; and (C) Request Walnut Valley Unified School District to reconfigure the Chaparral Middle School parking lot to increase and maximize on-site pick-up/drop-off zone. LIST OF ATTACHMENTS: X Report Public Hearing Notification X Resolution(s) Bid Specification (on file in City Clerk's office) Ordinance(s) X `Other: Exhibits, T&T minutes, Aerials 1. Has the resolution, ordinance or agreement been reviewed x Yes by the City Attorney? 2. Does the report require a majority vote? X Yes 3. Has environmental impact been assessed? N/A _ Yes 4. Has the report been reviewed by a Commission? X Yes Which. Commission? T&T Commission 5. Are other departments affected by the report? _Yes Report discussed with the following affected departments: inda C. Lo City Manager *James Detefan Deputy City Ma ager 19 David Liu Director of Public Works _ NO No No No X No CITY COUNCIL REPORT AGENDA NO. �"_1, MEETING DATE: August 7, 2001 TO Honorable Mayor and Members of the City Council FROM: Linda C. Lowry, City Manage SUBJECT: Resolution No. 2001 -XX Entitled; A Resolution of the City Council of the City Of Diamond 'Bar to Establish Alternate Vehicle Routes to Chaparral Middle School; Install All -Way Stop Signs at the Intersection of Mountain Laurel Way/Spruce Tree Drive; Install "Do Not Block Intersection" Signs at Spruce Tree DriveandMountain Laurel Way; Install "No Right Turn, 7:00 A.M. to 9:00 A.M. and 1:00 P.M.to 4:00 P.M., School Days Only" Signs on Northbound Spruce Tree Drive at Aspen Knoll Drive and on Southbound Spruce Tree Drive at Ironbark Drive; Install Three "No -U-turn, 7:00 A.M. to 9:00 A.M. and 1:00 P.M. to 4:00 P.M., School Days Only" Signs on Spruce Tree Drive from the Intersection of Ironbark Drive to Aspen Knoll 'Drive, and to Modify the Existing "No U-turn, 7:00 A.M Ao 9:00 A.M. and 1:00 P.M. to 4;00 P.M., Monday -Friday' Signs on Ironbark Drive near Chaparral Middle School to "No -U-turn, 7:00 A.M. to 9:00 A.M. and 1:00 P.M. to 4:00 P.M., School Days Only". ISSUE STATEMENT: To address the traffic and safety concerns for pedestrians and motorists in the residential neighborhood surrounding Chaparral Middle School as part of a comprehensive plan by installing signage and implementing Alternative Vehicle Routes to Chaparral Middle School. RECOMMENDATION: It is recommended by the Traffic and Transportation Commission' and staff that the City Council (A) Approve and adopt Resolution No. 2001 - XX entitled:'A Resolution of the City Council of the City of Diamond Bar to establish Alternate Vehicle Routes to Chaparral Middle School; Install all -way stop signs at the intersectionof Mountain Laurel Way/Spruce Tree :Drive; Install "Do Not Block Intersection" signs at Spruce Tree Drive and Mountain Laurel Way; Install "No Right Turn, 7:00 A.M. to 9:00 A.M. and 1:00 P.M. to 4:00 P.M,, School Days Only" signs on northbound Spruce Tree Drive at Aspen Knoll Drive and on southbound' Spruce Tree Drive at Ironbark Drive; Install three "No -U-turn, 7:00 A.M. to 9':00 A.M. and 1:00 P.M. to 4:00 P.M., School Days Only" signs on Spruce Tree Drive from the intersection of Ironbark Drive to Aspen Knoll Drive, and to modify the existing "No U-turn, 7:00 A.M. to 9:00 A.M. and 1:00 P.M. to 4:00 P.M., Monday -Friday' Signs on Ironbark Drive near Chaparral Middle School to "No -U-turn, 7:00 A.M. to 9:00 A.M. and 1:00 P.M. to 4:00 P.M., School Days Only"; and (B) Anticipate the use of Gas Tax Fund in the amount of $83,000 for the left -turn traffic signals at Mountain Laurel Way/Diamond Bar Boulevard; and (C) Request Walnut Valley Unified School District to reconfigure the Chaparral Middle School parking lot to increase and maximize on-site pick-up/drop�off zone. 1 FINANCIAL SUMMARY: The 'installation of the stop signs, "Do Not Block Intersection" signs, "No U-turn" signs; and "No Right Turn" signs will be funded under the City's signing and striping maintenance budget allocated for this FY 2001-2002. Staff and Chaparral Middle School will implement the Alternate Vehicle Routes to School The City's Traffic Engineer has reviewed the intersection of Diamond Bar Boulevard and Mountain Laurel Way. It is estimated that a total of $83,000 will be needed for the modification of the signal to accommodate left -turn phasing at Mountain .Laurer Way/Diamond Bar Boulevard per the following breakdown: • Design $ 6,000 • Construction $70,000 • Inspection $ 7,000 BACKGROUND: The City received a request to enhance the traffic flow and eliminate traffic congestion around Chaparral Middle School. The request asked that the City specifically address the right turn movement of vehicles from southbound Spruce Tree Drive to westbound Ironbark Drive. Vehicles making this right ,turn movement have the right-of-way over vehicles making the left -turn movement from northbound Spruce Tree Drive to westbound Ironbark Drive, causing 'congestion and back-ups of the circular traffic pattern around the school. Currently, the most prominent circular pattern begins at Diamond Bar Boulevard, to Mountain Laurel Way, to Spruce Tree Drive, to Ironbark Drives to Pecan Grove Drive, then back to Diamond Bar Boulevard via Mountain Laurel Way or via Maple Hill Road (see attached Alternative Vehicle Routes to Chaparral Middle School, Exhibit!" 1"). The Traffic and Transportation Commission received public comments and discussed the circulation at meetings in December 2000, February, April, June, and July 2001. The City's Traffic Engineer and staff have increased the green time for vehicles on Mountain Laurel Way. The City Council approved a stop sign at the intersecting leg of Ironbark Drive at Spruce Tree Drive on May 1, 2001 Additionally, the City Council directed staff to conduct a comprehensive traffic study and to determine the potential effectiveness of a three way stop at Spruce Tree Drive and Mountain Laurel Way. The following analysis discusses alternatives and recommendations. DISCUSSION: Items Recommended by the Traffic and Transportation Commission and Staff The following includes all suggestions from public comments, warrant studies, and options in both the staff and O'Rourke's (RBF) Warrant Study. The Traffic and Transportation Commission is recommending approval of six items. 2 1. Handout; for Alternate Vehicle Routes to Chaparral Middle School Chaparral Middle School is in a residential neighborhood. During school pick-up/drop-off hours most vehicles use a circular traffic pattern around the school that begins at Diamond Bar Boulevard,, to Mountain Laurel Way, to Spruce Tree Drive, to Ironbark Drive, to Pecan Grove Drive, then back to Diamond Bar Boulevard via Mountain Laurel Way. Many vehicles utilize the on-site pick-up and drop --off area at the school; however, a greater number utilize the curb lanes on both Spruce Tree Drive and Ironbark Drive to disembark students. As part of the Traffic Study for this area, it has been suggested that Alternative Vehicle Routes handout be prepared for the Chaparral Middle School to forward to parents at the beginning of the school year. Two routes are apparent from Exhibit 1 Mountain Laurel Route -Blue (for left -turns on Diamond Bar Boulevard)' 1 Vehicles enter the area from Diamond Bar Boulevard, proceed to Mountain Laurel Way, to Spruce Tree Drive, to Ironbark Drive, to Pecan Grove Drive, then back to Diamond BarBoulevard via Mountain Laurel Way for left -turn movements on Diamond Bar Boulevard. From Mountain Laurel Way vehicles might also proceed to Pecan Grove Drive, to Ironbark Drive, and return via Spruce Tree Drive. Due to the short queuing on Mountain Laurel Way for the left -turns to Diamond Bar Boulevard, vehicles leaving Spruce Tree Drive are encouraged to make a right turn and exit as described in Route 2. Maple Hill Route -Yellow (for right turns on Diamond Bar Boulevard) 2. Vehicles use Maple Hill Road from Diamond Bar Boulevard. There are all -way stop signs at the intersections of Mountain Laurel Way/Maple 'Hill Road and Mountain Laurel Way/Pecan Grove for vehicles to execute necessary turning movements to the school Vehicles using this route exit at Spruce Tree Drive with a right turn andreturnto Maple Hill Road for a right turn on Diamond Bar Boulevard. It is anticipated that vehicles using the Mountain Laurel Route to Spruce Tree Drive, should return to Diamond Bar Boulevard via Mountain Laurel Way' in order to execute left -turn movements at Diamond Bar Boulevard. Vehicles using the Maple Hill Route should return to Maple Hill Road for anticipated right turn movements on Diamond Bar Boulevard. There is no traffic signal at Maple Hill Road, so left -turn movements would be difficult: 2. All -way Stop Sign at Spruce Tree DrivefMountain Laurel Way Staff contracted with O'Rourke (RBF) Engineering in June 2001` to perform a 'warrant study at the intersection of at Spruce Tree Drive and Mountain Laurel Way. The initial 3 results of the all -way stop sign warrant analysis indicates that an all -way stop is not warranted. Only one of the criteria, speed, is met per the evaluation. Staff asked for clarification for the proximity to Diamond Bar Boulevard in the study. The issues deal with queuing and capacity issues, as well as the opportunity for eastbound vehicles to violate the stop sign if there is a green light visible at the Diamond Bar Boulevard intersection. O'Rourke (RBF) Engineering is not recommending all -way stop signs at this intersection due to its proximity to Diamond Bar Boulevard. With regard to stop signs in neighborhoods, there are other criteria that may be considered. Those include steep grades, sharp curves, schools, pedestrians, etc. Staff has looked at this intersection and its relationship to Chaparral Middle School and the neighborhood. As discussed with other alternatives recommended, including Alternate Vehicle Routes and signage around the school, staff recommends all -way stop signs. The neighborhood along: Aspen Knoll Drive, Spruce Tree Drive, and lronbark Drive is impacted with the school traffic. Few vehicles utilize southbound Spruce Tree Drive to exit to Mountain Laurel Way because of the gridlock at the subject intersection. "Do Not Block Intersection" signage, as well as advanced warning signs, stop sign pavement markings, and advance notice for the signs via correspondence and flashers in the first weeks after installation, will advise motorists of the rules of the road and the requirement to stop. 3. ,No Right Turn, 7:00 A.M. to 9:00 A.M. and 1:00 P.M. to 4:00 P.M., School Days Only" Signs at the Intersections of Spruce Tree DrivelAspen Knoll Drive and Spruce Tree Drivellronbark Drive Vehicles utilizing Aspen -Knoll Drive/Spruce Tree Drive loop, as a cut through route to bypass the traffic in front of Chaparral Middle School, congest the circular movement of vehicles as well as impacting the neighborhood streets. Public testimony confirms residents in this area are impeded by the school traffic. To eliminate school traffic on Aspen Knoll Drive and the upper portion of Spruce Tree Drive from Ironbark Drive to the cul-de-sac, staff proposes "No Right Turn, 7:00 A.M. to 9:00 A.M. and 1:00 P.M. to 4:00 P.M,, School Days Only" signs be posted on northbound Spruce Tree Drive to prohibit a right turn to Aspen Knoll Drive and on southbound Spruce Tree Drive at Ironbark Drive to prohibit a right turn onto Ironbark Drive. These signs in connection With the ":No U-turn" signs discussed in Number 4 will discourage school traffic vehicles from utilizing the by-pass route and preserve the neighborhood. Residents of the upper portion of Spruce Tree Drive and those on Aspen Knoll Drive would be able to make right or left -turns from Aspen Knoll Drive to Spruce Tree Drive, or to make the through movement on the upper portion of Spruce Tree Drive as shown in Exhibit "2" and continue to Mountain Laurel Way. With the aid of the new stop signs, it will facilitate their movement. 4 4. "No U-turns" on Spruce Tree Drive Currently, there is a "No U-turn" sign before the school on northbound Spruce. Tree Drive just north of the intersection of Spruce Tree Drive and Aspen Knoll Drive. This sign does not have hour restrictions so is in effect all times. The effectiveness of. "No U-turn signs is dependent upon Sheriff's Department enforcement and driver compliance. As noted in the 1998 Diamond Bar School Safety Study, many parents make U-turns thereby exacerbating congestion in the drop- off/pick-up zone. "No U-turn, 7:00 A.M. to 9:00 A.M. and 1:00 P.M. to 4:00 P.M., Monday -Friday" signs were previously posted on Ironbark Drive and have been effective in nearly eliminating the U-turn movement on that street. For consistency, staff has recommended to modify the existing "No U-turn, 7:00 A.M. to 9:00 A.M. and 1:00 P.M. to 4:00 P.M., Monday -Friday" signs on lronbark Drive near Chaparral Middle School to "No -U-turn, 7:00 A.M. to 9:00 A.M. and 1:00 P.M. to 4:00 P.M., School Days Only. During Chaparral Middle School's drop-off/pick-up times, 7:00 A.M. to 9:00 A.M. and 1:00 P.M. to 4:00 P.M., a number of motorists from Ironbark Drive make U-turns in the intersection at Spruce Tree Drive. Motorists also make mid -block U-turns on Spruce Tree Drive from the intersection of Ironbark Drive to the; cul-de-sac c (see attached aerial map). These movements often restrict traffic movement and add to the congestion and compromise the safety of the school pedestrians in the area. Staff believes that three similar "No U-turn, 7:00 A.M. to 9:00 A.M. and 1:00 P.M. to 4:00 P.M., School Days Only" signs posted on the upper portion of northbound Spruce Tree Drive prior to the cul-de-sac will discourage the number of U-turns. Staff recommends the installation of three "No U-turn, 7:00 A.M. to 9:00 A.M. and 1:00 P.M. to 4:00 P.M., School Days Only" signs at the intersection of Spruce Tree Drive/Ironbark Drive and northbound Spruce Tree Drive before Aspen Knoll Drive (see Exhibit "3„) 5. Left -turn Signal at Mountain Laurel Way/Diamond Bar Boulevard The current mast arms, poles, and appurtenances are not adequate for left -turn signals. At this time; this is not in the City's 2001-2002 Budget for Capital Improvement. However, the Traffic and Transportation Commission is forwarding the recommendation for the City Council to consider the left -turn signals for vehicles on Mountain Laurel Way at Diamond Bar Boulevard The City's Traffic Engineer has reviewed the intersection of Diamond Bar Boulevard and Mountain Laurel Way. It is estimated that a total of $83,000 will be needed for the modification of the signal to accommodate left -turn phasing at Mountain Laurel Way/Diamond Bar Boulevard per the following: Design, $ 6,000; Construction, $70,000; and Inspection, $'7,000. 9 t 4. "No U-turns" on Spruce Tree Drive Currently, there is a "No U-turn" sign before the school on northbound Spruce. Tree Drive just north of the intersection of Spruce Tree Drive and Aspen Knoll Drive. This sign does not have hour restrictions so is in effect all times. The effectiveness of. "No U-turn signs is dependent upon Sheriff's Department enforcement and driver compliance. As noted in the 1998 Diamond Bar School Safety Study, many parents make U-turns thereby exacerbating congestion in the drop- off/pick-up zone. "No U-turn, 7:00 A.M. to 9:00 A.M. and 1:00 P.M. to 4:00 P.M., Monday -Friday" signs were previously posted on Ironbark Drive and have been effective in nearly eliminating the U-turn movement on that street. For consistency, staff has recommended to modify the existing "No U-turn, 7:00 A.M. to 9:00 A.M. and 1:00 P.M. to 4:00 P.M., Monday -Friday" signs on lronbark Drive near Chaparral Middle School to "No -U-turn, 7:00 A.M. to 9:00 A.M. and 1:00 P.M. to 4:00 P.M., School Days Only. During Chaparral Middle School's drop-off/pick-up times, 7:00 A.M. to 9:00 A.M. and 1:00 P.M. to 4:00 P.M., a number of motorists from Ironbark Drive make U-turns in the intersection at Spruce Tree Drive. Motorists also make mid -block U-turns on Spruce Tree Drive from the intersection of Ironbark Drive to the; cul-de-sac c (see attached aerial map). These movements often restrict traffic movement and add to the congestion and compromise the safety of the school pedestrians in the area. Staff believes that three similar "No U-turn, 7:00 A.M. to 9:00 A.M. and 1:00 P.M. to 4:00 P.M., School Days Only" signs posted on the upper portion of northbound Spruce Tree Drive prior to the cul-de-sac will discourage the number of U-turns. Staff recommends the installation of three "No U-turn, 7:00 A.M. to 9:00 A.M. and 1:00 P.M. to 4:00 P.M., School Days Only" signs at the intersection of Spruce Tree Drive/Ironbark Drive and northbound Spruce Tree Drive before Aspen Knoll Drive (see Exhibit "3„) 5. Left -turn Signal at Mountain Laurel Way/Diamond Bar Boulevard The current mast arms, poles, and appurtenances are not adequate for left -turn signals. At this time; this is not in the City's 2001-2002 Budget for Capital Improvement. However, the Traffic and Transportation Commission is forwarding the recommendation for the City Council to consider the left -turn signals for vehicles on Mountain Laurel Way at Diamond Bar Boulevard The City's Traffic Engineer has reviewed the intersection of Diamond Bar Boulevard and Mountain Laurel Way. It is estimated that a total of $83,000 will be needed for the modification of the signal to accommodate left -turn phasing at Mountain Laurel Way/Diamond Bar Boulevard per the following: Design, $ 6,000; Construction, $70,000; and Inspection, $'7,000. 9 6. Increasing and Maximizing On-site Pick-up/Drop-off Zone Chaparral's on-site parking lot is one of the largest in comparison to other schools in the District. It is anticipated that by reconfiguring the parking lot, the on-site pick-up/drop-off zone could be increased and maximized, as well as enhancing the vehicular traffic. Currently, only the buses utilize the entrance from Ironbark Drive, and load/unload students along the curb lanes of the parking lot. Automobiles are not allowed to circulate in the parking lot nearest the school during the pick-up/drop-off until the buses leave. Parents wishing to pick-up/drop-off on-site utilize a small circular driveway area at the entrance of Spruce Tree Drive. Ms. Keating, Principal of Chaparral Middle School, ` has indicated that modifications to the parking lot may not be an immediate possibility due to fiscal budget constraints. However, the Traffic and Transportation Commission is recommending that the City request that Chaparral Middle School and Walnut Valley Unified School District reconfigure the parking lot (Exhibit '"4" ). Items Not Recommended At This Time 7. Ail -way Stop Sign at Spruce Tree Drive/Ironbark Drive Staff contracted with O'Rourke (RBF) Engineering in December 2000 to perform a warrant study at the intersection of at Spruce Tree Drive and Ironbark Drive. The results of the all -way stop sign warrant analysis indicates that an all -way stop is not warranted at this location. Staff is not recommending the installation of this all -way stop sign with relation to the Alternative Vehicle` Routes to Chaparral Middle School. It is deemed that the stopping movements would` impede the flow of traffic around the school. However, a stop sign at the intersecting leg of Ironbark Drive at Spruce Tree Drive was installed in June, 2001 8. Eliminate North Crosswalk on Diamond Bar Boulevard to Mountain Laurel Way Currently, there are two crosswalks on Diamond Bar Boulevard at Mountain Laurel Way to allow pedestrian movement to and from the neighborhood of Silver Rain Drive and Meadowgien Road. The elimination of the north crosswalk on Diamond Bar Boulevard at Mountain Laurel Way is a possible option that would force pedestrians to use the south crosswalk. Staff is .not recommending this as an option since we are recommending the installation of the all -way stop signs on Spruce 'Tree Drive and Mountain Laurel Way and the left -turn phasing of the traffic signal at Mountain Laurel Way and Diamond Bar Boulevard. 6 9. Crossing Guard on Diamond Bar Boulevard at Mountain Laurel Way The signalized intersection also utilizes Pedestrian Signals. Crossing Guards are not typically utilized at signalized intersections. It is anticipated that the signal is adequate for pedestrians of this Middle School. 10. Increase Dashed Line of Bicycle Lane on Diamond Bar Boulevard at Mountain Laurel Way - Site visits indicate that southbound vehicles on Diamond Bar Boulevard are queuing in the bike lane prior to their right turn on Mountain Laurel Way. Per the State of California Vehicle Code Section 21209, motor vehicles may enter the bicycle lane to prepare for a turn within a distance of 200 feet from the intersection. The effectiveness of this section is dependent upon Sheriff's Department enforcement and driver compliance. It is possible to allow more stacking of cars for the right turn movement from Diamond Bar Boulevard to Mountain Laurel Way, to Spruce Tree Drive by increasing the dashed lines of the bicycle lane on Diamond Bar Boulevard north of Mountain Laurel Way. However, staff believes this to be counter productive to the Alternative Vehicle Routes to Chaparral Middle School suggested above. By sharing the trafficbetween this intersection and at Maple Hill Road, it spreads the flow of cars around the school in two directions. 1 1; "No Right Turn on Red" from Southbound Diamond Bar Boulevard to Mountain Laurel Way 7:00 A.M. to 9:00 A.M. and 1:00 P.M. to 4:00 P.M., School Days Only This suggestion comes from Public Comments of February 8, 2001 Though this restriction exists at the intersection of two arterials, Golden Springs Drive and Diamond Bar Boulevard, near Lorbeer Middle School, staff does not anticipate its effectiveness. With the recommended Alternative Vehicle Routes to Chaparral Middle School and proposed signage as suggested above, staff does not recommend this restriction. It is anticipated that the restriction would impact residents more than having a positive affect on traffic. It is anticipated that by moving the traffic from this intersection to another, it spreads the flow of cars. 12. Keep Clear Legend at Mountain Laurel Way/Spruce Tree Drive The consultant does not recommend the all -way stop sign due to the proximity of the intersection of Mountain Laurel Way/Spruce Tree Drive to Diamond` Bar Boulevard (350'). The consultant suggested that a "Keep Clear" legend be utilized with signage on Mountain Laurel Way. With the above recommendations for Alternate Vehicle Routes and proposed signage, staff is not making a recommendation for installation of the "Keep Clear" legend at this time. The Alternate` Vehicle Routes encourages the right 7 turn movement from southbound SpruceTree Drive to westbound Mountain Laurel Way. 13. "Yield" Sign at Southbound Spruce Tree Drive/Ironbark Drive At the June 14, 2001 Traffic and Transportation Meeting, Chaparral Middle School requested a "Yield" sign on southbound , Spruce Tree Drive at its intersection with Ironbark Drive. If posted, the vehicles would yield for all vehicles to clear the intersection. This sign would impact the neighborhood, by not allowing vehicles to make the through movement. As proposed above, the use of "No Right Turn" and "No U-turn" signs eliminate the need for a ``Yield" sign, 14.Alternative Forms of Transportation -(Buses) Though only small portion of students take the bus, Chaparral Middle School and the Walnut Valley Unified School District encourage this mode of transportation. The School District charges each student approximately $100 per semester for the bus service. The Administrators of Chaparral Middle School continue to recommend children use alternate forms of transportation to school '(i.e. buses, bicycles, walking, etc.) 15. Traffic Signal at Maple Hill RoadlDiamond Bar Boulevard As part of ,the citywide traffic signal warrant study, the City recognizes the intersection as warranted for signalization. However, this intersection is not included in the City's 2001-2002 Budget for Capital Improvement Program. Attachments: 1. Exhibit "i", Alternative Vehicle Routes to Chaparral Middle School; 2. 'Exhibit "2", proposed "No Right Turn" Signs; 3. Exhibit "3", proposed "No U-turn" Signs; 4. Exhibit "4", Chaparral Middle School Existing Site Plan; 5. Minutes of previous meetings; 6. Aerials. Prepared by. David G. Liu, Director of Public Works Linda Smith, Development Services Assistant 8 Wk W' ` '�' ``� �m / w ` � �� # �� -„ a i � w �"+��, ,rte ,�" � �� � r . �*. .tt�r. ,,:. ,• � � �,, � �`�' 4W�� �\ z XA ILL - Ail_111 46 '41 ` w. O _ 1;/ . .� �` � � � y4 §ate 1. '® � � w .�i•s J - '=•._ a � J 7x ,. '.Y"f gyp.+ 1 "� 1 JI � �! {i• p"(�. i� � 411 kt � —�v :. L, 11�x R -Q � � � �"'- ���i."•°� �� ��t'"�(� �' �' � : �,�A• �,�" � '� r `�tia. _�`'J. _ .. �.`��„ �l'�, , ��ar�'r;, ���'�" -' �_ � "at�.' � '�''s- � � ��� Y f %�j �ef,+ •!- = ,�6;T1,>Ms'lgt�, Ji � & � �� d .:�'� � 4c"� ♦�-.:� s F`�. �� �, Wit, 5/s'-:ta f J � e ply 44 ( 1sw North 4 t' Vicinity Aerial ✓ s_ 6 V '� pF �;'Chaparral Middle �• 71 All y � +�s is +� x 1 � � .�"�� •,,�='�p�k,�� '� �'..f ,a-. • . � `fit . =K#r7 �"�i �' �'T 'F. "@,: ! �,� � � F° •'' 3, �_ �,r.y� \� � ti t � as � �%" - /%,Y w% Exhibit "1" RESOLUTION NO. 2001--/'11 A RESOLUTION OF THE CITY COUNCIL OF THE CITYOF DIAMOND BAR APPROVING ALTERNATE VEHICLE ROUTES TO CHAPARRAL MIDDLE SCHOOL; INSTALLATION` OF ALL -WAY STOP SIGNS AT THE INTERSECTION OF MOUNTAIN LAUREL WAY/SPRUCE TREE DRIVE; INSTALLATION OF "DO NOT BLOCK INTERSECTION" SIGNS AT SPRUCE TREE DRIVE AND MOUNTAIN LAUREL WAY; INSTALLATION OF "NO RIGHT TURN, 7:00 A.M. TO 9:00 A.M. AND 1:00 P.M. TO 4:00 P.M., SCHOOL DAYS ONLY" SIGNS ON NORTHBOUND SPRUCE TREE DRIVE AT ASPEN KNOLL DRIVE AND ON SOUTHBOUND SPRUCE TREE DRIVE AT -IRONBARK DRIVE; INSTALLATION OF THREE "NO -U- TURN, 7:00 A.M. TO 9:00 A.M. AND 1:00 P.M. TO 4:00 P.M., SCHOOL DAYS ONLY" SIGNS ON SPRUCE TREE DRIVE FROM THE INTERSECTION OF IRONBARK DRIVE TO ASPEN KNOLL DRIVE, AND MODIFICATION OF THE EXISTING "NO U-TURN, 7:00 A.M. TO 9:00 A.M. AND 1:00 P.M. TO 4:00 P.M., MONDAY -FRIDAY" SIGNS ON IRONBARK DRIVE NEAR CHAPARRAL MIDDLE SCHOOL TO "NO -U-TURN, 7:00 A.M. TO 9:00 A.M. AND 1:00 P.M. TO 4:00 P.M., SCHOOL DAYS ONLY" A. RECITALS. (i) The Traffic and Transportation Commission considered this matter at public meetings on June 14, 2001, and July 12, 2001. (ii) At the meeting of July 12, 2001, the Traffic and Transportation Commission determined that establishing Alternate Vehicle Routes to Chaparral Middle School; the installation of all -way stop signs at the intersection of Mountain Laurel Way/Spruce Tree Drive; the installation of "Do Not Block Intersection" signs at', Spruce Tree Drive and Mountain Laurel Way; the installation of "No Right Turn, 7:00 A.M. to 9:00 A.M. and 1:00 P.M. to 4:00 P.M., School Days Only' signs on northbound Spruce Tree Drive at Aspen Knoll Drive and on southbound Spruce Tree Drive at Ironbark Drive; the installation of three "No -U-turn, 7:00 A.M. to 9:00 A.M. and 1:00 P.M. to 4:00 P.M., School Days Only" signs on Spruce Tree Drive from the intersection of Ironbark Drive to Aspen Knoll Drive, and to Modify the Existing "No U-turn, 7:00 A.M. to 9:00 A.M. and 1:00 P.M. to 4:00 P.M., Monday -Friday" Signs on Ironbark Drive near Chaparral Middle School to "No -U' -turn, 7:00 A.M. to 9:00 A.M. and 1:00 P.M. to 4:00 P.M. School Days Only" are appropriate. (iii) The Traffic and Transportation Commission recommends establishing Alternate Vehicle Routes to Chaparral Middle School; the installation of all -way stop signs at the intersection of Mountain Laurel Way/Spruce Tree Drive; the installation of "Do Not 'Block Intersection" signs at Spruce Tree Drive and Mountain Laurel Way; the installation of "No Right Turn, 7:00 A.M. to 9:00 A.M. and 1:00 P.M.to 4:00 P.M., School Days Only" signs on northbound Spruce Tree Drive at Aspen Knoll Drive and on southbound Spruce Tree Drive at Ironbark Drive; the installation of three "No -U-turn, 7:00 A.M. to 9:00 A.M. and 1:00 P.M. to 4:00 P.M., School Days Only" signs on Spruce Tree Drive from the intersection of Ironbark Drive to Aspen Knoll Drive; and Modification of the Existing "No U-turn, 7:00 A.M. to 9:00 A.M. and 1:00 P.M. to 4:00 P.M., Monday - Friday" Signs on Ironbark Drive near Chaparral Middle School to "No -U- turn, 7:00 A.M. to 9:00 A.M. and 1:00 P.M. to 4:00 P.M., School Days Only" (iv) At the meeting of August 7, 2001, the City Council determined that motorists will be better served by, establishing Alternate Vehicle Routes to Chaparral Middle School; the installation of all -way stop signs at the intersection of Mountain Laurel Way/Spruce Tree Drive the installation of "Do Not Block Intersection" signs at Spruce Tree Drive and Mountain Laurel Way the installation of "No Right Turn, 7:00 A.M. to 9:00 A.M. and 1:00 P.M. to 4:00 P.M., School Days Only" signs on northbound Spruce Tree Drive at Aspen Knoll' Drive and on southbound Spruce Tree Drive at Ironbark Drive; the installation of three "No -U-turn, 7:00 A.M. to 9:00 A.M. and 1:00 P.M. to 4:00 P.M., School Days Only" signs on Spruce Tree Drive from the intersection of Ironbark Drive to Aspen Knoll Drive, and Modification of the Existing "No U-turn, 7:00 A.M. to 9:00' A.M. and 1:00 P.M. to 4`:00 P M., Monday -Friday" Signs on Ironbark Drive near Chaparral Middle School to "No -U-turn, 7:00 A.M. to 9:00 A.M. and 1:00 P.M. to 4;00 P.M., School Days Only". B. RESOLUTION. NOW THEREFORE, THE CITY COUNCIL OF THE -CITY OF DIAMOND BAR DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: 1. Said action is pursuant to Sections 10.08.010, 10.08.020 and 10.08.030 of the Diamond Bar City Code, as heretofore adopted; 2. The City Council hereby finds that the public health, safety, and welfare will be best protected by the approval of establishing Alternate Vehicle Routes to Chaparral Middle School; the installation of all. -way stop signs at the intersection of Mountain Laurel Way/Spruce 'Tree Drive; the installation of "Do- Not Block Intersection" signs at Spruce Tree Drive and Mountain Laurel Way; that the installation of "No Right Turn, 7:00 A.M. to 9:00 A.M. and 1:00 P.M. to 4:00 P.M., School Days Only" Signs on northbound Spruce Tree Drive at Aspen Knoll Drive and on southbound Spruce Tree Drive at Ironbark Drive; the 2 installation of three "No -U-turn, 7:00 A.M. to 9:00 A.M. and 1:00 P.M. to 4:00 P.M. School Days Only" signs on Spruce Tree Drive from the intersection of Ironbark Drive to Aspen Knoll Drive, and Modification of the Existing "No U-turn, 7:00 A.M. to 9:00 A.M. and 1:00 P.M. to 4:00 P.M., Monday -Friday" Signs on Ironbark Drive near Chaparral Middle School to "No -U-turn, 7:00 A.M. to 9:00 A.M. and 1:00 P.M. to 4:00 P.M., School Days Only", as herein prescribed; 3. This Resolution shall not become, effective until the Alternate Vehicle Routes to Chaparral Middle School; the installation of all -way stop signs at the intersection of Mountain Laurel Way/Spruce Tree Drive; the installation of "Do Not Block Intersection" signs at Spruce Tree Drive and Mountain Laurel Way; the installation of "No Right Turn, 7:00 A.M. to 9:00 A.M. and 1:00 P.M. to 4:00 P.M., School Days Only signs on northbound ;Spruce Tree Drive at Aspen Knoll Drive and on southbound Spruce Tree Drive at Ironbark Drive; the installation of three "No -U-turn, '7:00 A.M. to 9:00 A.M. and 1:00 P.M. to 4:00 P.M., School Days Only" signs on Spruce Tree Drive from the intersection of Ironbark Drive to Aspen Knoll Drive, and Modification of the Existing "No U-turn, 7:00 A.M. to 9:00A.M. and 1:00 P.M. to 4:00 P.M., Monday -Friday" Signs on Ironbark Drive near Chaparral Middle School to "No -U-turn, 7:00 A.M. to 9:00 A.M. and _1:00 P.M. to 4:00 P.M., School Days Only" have been implemented and installed by the city; and 4. The City Council of the City of Diamond Bar hereby authorizes and directs the City Engineer to causesaidsigns to be installed. PASSED, APPROVED and ADOPTED this 7th day of August, 2001 MAYOR 3 I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved, and adopted at a regular meeting of the City Council of the City of Diamond Bar held on 7t" day of August, 2001 by the following vote:' AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS ATTEST: City Clerk, City of Diamond Bar 4 INTEROFFICE MEMORANDUM nla�aor>DsaR COMMUNITY & DEVELOPMENT'SERVICEs DEPT. PUBLIC WORKS/ENGINEERING TO: Jim DeStefano, Deputy City Manager CC: David G. Liu, Director of Pubic Works FROM: Sharon Gomez, Administrative Assistan SUBJECT: HULS ENVIRONMENT EXPENDITUixES FOR FIVE PREVIOUS FISCAL YEARS AND CURRENT PROJECTS IN PROGRESS DATE: August 7, 2001 The Finance Dept. has the three previous fiscal years listed in the accounting system. For years prior to FY 1998-99, records are retained in storage. The following are the expenditure amounts paid to Huls Environmental: 1996-1997 $ 35,000.00 1997-1998 $ 40,000.00 1998-1999 $ 48,274.68 1999-2000 $ 53,975.39 ` n o t o o 0 2000-2001 $134,134.03 ** 0 Ca f Amounts for FY 96-96 and 97-98 were obta' e' from the staff reports for award of contract. ** Two contract amendments were added to the original 2000-01 contract amount of $69,650:.00. On December 19, 2000, Council awarded a contract amendment in the amount of $43,875.00 to conduct a base year waste generation study for the AB 939 annual report. On April 17 2001, Council awarded a contract amendment in the amount of$19,525.00 for further i.mplerrientation and audits to complete the base year waste generation study; ,k City of Diamond Bar 1 1 4 21825 E Copley Drive - Diamond Bar, CA 917654178 (909) 860-2489 • Fax (909) 861-3119 .N t www.CityofDiamondBar.com July 30, 2001 Ziyad Jabaji 21271 Running Branch Diamond Bar, CA 91765 Dear Mr. Jabaji: On behalf of the Diamond Bar City Council, I would like to express congratulations to you for academic achievements. You certainly have demonstrated your scholastic prowess as you succeeded in attending the United States National Chemistry Olympiad. Your dedication and perseverance to excel will be an asset as you continue your career path. As a parent, it is refreshing and assuring to acknowledge the postive contributions being made by our young people.' You should be very proud. Robert S. Huff' As suggested by Council Member` Debby` O'Connor, the Diamond Bar City Mayor Council would like to formally recognize your endeavors at it next Council Carol Herrera meeting scheduled for Tuesday, August 7, 2001, at 6:30 p.m., at the Air Quality Mayor Pro Tem Management District (AQMD) Auditorium, 21865 E. Copley Drive; Diamond Bar. If you should have any further questions, please feel free to contact my Eileen R. Ansari secretary, Ms. Nancy Whitehouse,' 909/396-5666. 'Council Member Wen Chang I look forward to seeing you Augrst 7. ¢Council Member Si ely, Deborah H. O'Connor Council Member J�7 Robert S. Huff Mayor RSH:nbw c: City Council City` Clerk Recycled Paper .. nz 4����l��rr�ril�y■•, a�\1 +,���r'rs���aa 4,s�rrr. rr• �a Sciemo- a"ti ` tk build is five ft -away ed p 1 nd from receivingtap his W84 Ae kung a 1a�ei meow members-�,down to travel to until he WaS 14, When he In the Inters simal stopper in or* to pursue - Chemistry OlYrapiad where he Would have competed martial arts and academics. SOL "He is just v teams from Euippe and Asi& a good, mound kid. He was `2 didn't make the team ' he out playing spm at the bre• Said: 'But one of the mentors and the other kids liked W. \ Said if eight of us were picked, According to Jaba ii• the t t 1 would have made it" camp was intense: •We got up r v- According to the American and went right to a five-hour Chemical Society, the group lecture and lab," he said - � that sponsored the event, Jabaji was one of only nine str He t a said the rodents go few breaks but ' for creation. dents who attended -last year'. generally studied chenustry camp. This year was his se' - "pretty much all day long-" and visit to the camp. JaWji wasn't interested in ,�- Szczepanski and Jabaji% chemistry until Kansagra, who friend Akash Kansagra said attended Troy High School in Jabaii was not the typical bril- FVlertou with JabaA encour- liant student. aged him to take the class dur- "He's one of the most outgo- ing his sophomore year. ing people I know,•, Kansagra Under the instruction of said. "You would never know teacher Kurt Wahl, Jabaji how good he is at science. But began to realize he had a gift he's definitely a cut above in .-When I was a sophomore, my teacher asked me to take a test green by the American P Chemical Society (ACS)," he said. "Then the_ACS contacted me and said I got first in the . © county." f The next year he advanced further, until he took the test to qualify for- the national camp. A r "I thought I bombed it," he said. Instead, he was invited to 1 the national camp. Jabajioriginally attended a private school -in Anaheim, but .. he said, When I only had to 1 study 20 minutes for final i exams, I knew I needed to try - .. - .. something else." He had friends in Fullerton who said Troy was a good school, so -he transferred. Troy is a public school in Orange County. Jabaji graduated high school earlier this month and plans to attend Stanford in the SING fall where' he will continue to study chemistry. — Ben Baeder can be reached at (626).90-8811, Ext ON 2761, or by e-mail at ben baeoi- er(a�sgnn.com 'fanning Attomey West Covina community RuunI 1444 W. Garvey Ave MM VVLst Covina. • 91790 so ousxNrasF hamow�-wgt►wrl s limited • EVHMMT 40,356 00wLS - ULjkBLE: MM ► a�snss )UMONS masa •omwaeww •u�•sam�ro"ts nzaas:srrn++s s�arstssrxss