HomeMy WebLinkAbout07/31/2001CI
DLAXOND
SPECIAL JOINT MEETING OF THE CITY COUNCIL AND
TRAFFIC AND TRANSPORTATION COMMISSION
TUESDAY, JULY 319 2001
4:00 P.M.
DIAMOND BAR CITY HALL
21825 E. COPLEY DRIVE
AGENDA
I. CALL TO ORDER — 4:00 p.m., City Hall Lobby
II. ROLL CALL
City Council: Council Members Ansari, Chang and
O'Connor, Mayor Pro Tem Herrera and Mayor Bob Huff
Traffic & Transportation Commission: Commissioners Kung, Leonard and
Morris, Vice Chairman Istik, Chairman Virginkar
III. FIELD VISIT OF CENTERLINE STRIPING ON RESIDENTIAL STREETS — City -
sponsored transportation will depart City Hall at 4:15 p.m.
Itinerary:
4:25 Stop 1 (Evergreen Springs Dr.)
4:35 Stop 2 (Bella Pine Dr.) and Stop 3 (Cliff branch Dr.)
4:45 Stop 4 (Quail Summit Dr.)
4:55 Stop 5 (Montefino Ave.)
5:10 Stop 6 (Decorah Rd.)
5:25 Stop 7 (Minnequa Dr.)
JULY 31, 2001 PAGE 2 SPECIAL JOINT MEETING
CITY COUNCIL AND TRAFFIC
& TRANSPORTATION COMM.
5:35 Stop 8 (Sunset Crossing Rd.)
5:45 End Field Trip
IV. DISCUSSION OF DRAFT CENTERLINE STRIPING DETERMINATION POLICY
— 6:00 p.m., AQMD Room CC -8, 21865 E. Copley Dr.
1. Issues to Consider:
a. Traffic Safety/Calming
b. Enforcement
C. Aesthetics
d. Parking
e. Site Conditions
2. Questions and Answers
V. ADJOURNMENT OF TRAFFIC AND TRANSPORTATION COMMISSION - 6:30
p.m.
VI. RECESS CITY COUNCIL MEETING TO 6:30 P.M. SPECIAL MEETING
REGARDING COMMUNITY CENTER/SENIOR CENTER/LIBRARY
ITINERARY
4:00 Check-in City Hall
4:15 Start Field Trip
4:25 Visit Stop 1 (Evergreen Springs Dr.)
4:35 Visit Stop 2 (Bella Pine Dr.) and Stop 3 (Cliff branch Dr.)
4:45 Visit Stop 4 (Quail Summit Dr.)
4:55 Visit Stop 5 (Montefino Ave.)
5:10 Visit Stop 6 (Decorah Rd.)
5:25 Visit Stop 7 (Minnequa Dr.)
5:35 Visit Stop 8 (Sunset Crossing Rd.)
5:45 End Field Trip
5:55 Check-in City Hall
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DRAFT
CITY OF DIAMOND BAR
RESIDENTIAL STREET CENTERLINE STRIPING DETERMINATION POLICY
This policy governs centerline striping on local residential streets, as those streets are
defined by California Vehicle Code ("CVC') Section 40802(b).
General Policv
Centerline striping on local residential streets may be �Pp�roveen determined to be
appropriate based on the criteria set forth in this policy.
Centerlines
A yellow centerline separates traffic traveling in opposite directions. Centerlines assist
motorists to remain on the correct side of the street. Centerlines may be continuous
along a road or alternatively may be used intermittently to control the position of traffic
at specific locations, such as around curves, over hills, and on approaches to
intersections, railroad crossings, and bridges.
Centerline striping may be used to address various types of traffic safety issues
including but not limited to the following:
1. Excessive speeding - centerlines contribute to the illusion of street narrowing, which
causes drivers to be less inclined to speed.
2. Head-on conflicts between vehicles on hilly streets — centerlines encourage drivers
to "keep right" as they traverse the crest of hills.
3. Head-on conflicts between vehicles on curvilinear streets — centerlines encourage
drivers to "keep right" as they traverse curves. Also, centerlines contribute to lower
speeds, as they discourage drivers from "cutting the corner."
4. Delineation at stop sign controlled intersections — Short sections of centerlines on
approaches to stop signs provide drivers with supplemental warning of the
intersection control.
5. Channelization at intersections — centerlines are required at locations where more
than two lanes are striped. This typically occurs where lanes are designated for left
or right turns.
6. Other locations where an engineering study indicates a need for them.
Centerlines are ordinarily not needed on local residential streets. Nonetheless,
centerline striping may be appropriate to address unusual vehicular traffic safety
concerns on local residential streets as above described.
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Types of Center Longitudinal Line Application `
1. Single broken yellow line: two-lane, two-way roadway where overtaking and passing
is permitted. Delineates left edge of traffic lane where travel on the other side of the
line is in the opposite direction.
2. Double line (single broken yellow line and single yellow line): two-way roadways to
regulate passing in one direction. Delineates a separation between traffic lanes in
opposite directions where overtaking and passing is, permitted with care for traffic
adjacent to the broken line and is prohibited for traffic adjacent to the solid line.
3. Double line (two solid yellow lines): two -direction no -passing marking_ for two-lane
streets. Delineates the separation between traffic lanes in opposite direction where
overtaking and passing is prohibited in both directions. Crossing this marking with
care is permitted only as part of a left -turn maneuver.
Procedure for Approving Centerlines on Local Residential Streets
1. Any resident may submit a request for centerline striping on a local residential street;
in addition, the City Council and the Traffic and Transportation Commission may
initiate such a request.
2. In response to a request for centerline striping, the Public Works Division will
conduct a field investigation, evaluate the appropriateness of a centerline at the
requested location against the criteria set forth and make a recommendation on the
request to the Traffic and Transportation Commission.
3. The Traffic and Transportation Commission will consider the recommendation as an
agenda item at a regular meeting; residents on the affected street will be given
mailed notice of the agenda item at least ten (10) days prior to the Commission
meeting.
4. The Traffic and Transportation Commission is authorized to approve centerline
striping on local residential streets that meet the criteria. Notice of centerline
installation will be mailed to affected residents at least thirty (30) days prior to
installation.
5. Any decision of the Traffic and Transportation"Commission may be appealed, by any
person, to the City Council.
2
Tuesday, July 31, 2001
6:30 p.m. — Special Meeting
South Coast Air Quality Management District
Room CC -8
21865 East Copley Drive
Diamond Bar, CA 91765
Mayor Bob Huff
Mayor Pro Tem Carol Herrera
Council Member Eileen Ansari
Council Member Wen Chang
Council Member Debby O'Connor
City Manager Linda C. Lowry
City Attorney Michael Jenkins
City Clerk Lynda Burgess
Copies of staff reports or other written documentation relating to agenda items are on file
in the Office of the City Clerk, and are available for public inspection. If you have questions regarding
an agenda item, please contact the City Clerk at (909) 860-2489 during regular business hours.
In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990,
the City of Diamond Bar requires that any person in need of any type of special equipment, assistance
or accommodation(s) in order to communicate at a City public meeting, must inform
the City Clerk a minimum of 72 hours prior to the scheduled meeting.
Have online access?�Iii�K•11iTil1l. • - • •r b-rica•[•iu�rvr.11F.1�[�i i IiTM
City of Diamond Bar's web site at www.CityofDiamondBar com
Please refrain from smoking, eating or drinking in the Council Chambers.
The City of Diamond Bar uses recycled paper and encourages you to do the same.
DIAMOND BAR CITY COUNCIL RULES
(ALSO APPLIES TO COMMISSION AND COMMITTEE MEETINGS)
... , PUBLIC INPUT
The meetings ofthe Diamond Bar City Council are open to the public. A member ofthe public may address the Council on the subject of one or more
agenda items and/or other items of interest which are within the subject matter jurisdiction ofthe Diamond Bar City Council. A request to address the
Council should be submitted in person to the City Cleric.
Asa general rule the opportunity for public coattttents will take place at the discretion ofthe Chair. However, in order to facilitate the meeting,
persons who are interested parties for an item may be requested to give their presentation at the time the item is called on the calendar. The Chair may
limit the public input on any item or the total amount of time allocated for public testimony based on the number of people requesting to speak and the
business ofthe Council.
Individuals are requested to refrain from personal attacks towards Council Members or other citizens. Comments whicb are not conducive to a
positive business meeting environment are viewed as attacks against the entire City Council and will not be tolerated, Your cooperation is greatly
appreciated
In accordance with Govemment Code Section 54954.3(a) the Chair may from time to time dispense with public comment on items previously
considered by the Council. (Does not apply to Committee meetings.)
In accordance with State Law (Brown Act), all matters to be acted an by the City Council must be pasted at least 72 hours prior to the Council
meeting. In case of emergency, orwhen a subject matter arises subsequent to the posting ofthe agenda, upon making certain findings the Council may
act on an item that is not on the posted agenda.
CONDUCT IN THE CITY COUNCIL CHAMBERS
The Chair shall order removed from the Council Chambers any person who commits the following aces in respect to a regular or special meeting ofthe
Diamond Bar City Council.
A. Disorderly behavior toward the Council or any member ofthe staffthere4 tending to interrupt the due and orderly
course of said meeting.
B. A breach ofthe peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of
said meeting.
C. Disobedience of any lawful order ofthe Chair, which shall include an order to be seated or to refrain from addressing the
Board, and
D. Any other unlawful interference with the due and orderly conduct of said meeting.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL
Agendas for the regular Diamond Bar City Council meetings are prepared by the City Clerk and are available 72 hours prior to the meeting.
Agendas aro available electronically and may be accessed by a personal computer through a phone modem.
livery meeting of the City Council is recorded on cassette tapes and duplicate tapes are available 1br a nominal charge.
ADA REQUIREMENTS
A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area. Sign language interpreter
services are also available by giving notice at least three business days in advance ofthe meeting. Please telephone (909) 860-2489 between 8 a.m.
and 5 p.m. Monday through Friday.
HELPFUL PHONE NUMBERS
Copies of Agenda, Rules ofthe Council, Cassette Tapes of Meetings (909) 860-2489
Computer Access to Agendas (909) 860 -LINE
General Information (909) 860-2489
NOTE: ACTION MAY BE TAKEN ON ANY ITEM IDENTIFIED ON THE AGENDA.
SPECIAL MEETING OF THE
DIAMOND BAR CITY COUNCIL
JULY 31, 20016:30 P.M.
1. CALL TO ORDER: 6:30 p.m., July 31, 2001 — CC -8
PLEDGE OF ALLEGIANCE: Mayor
ROLL CALL: Council Members Ansari, Chang,
O'Connor, Mayor Pro Tem Herrera,
Mayor Huff
2. 2.a PUBLIC COMMENTS: "Public Comments" is the time reserved on
each regular meeting agenda to provide an opportunity for members of the public
to directly address the Council on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on this agenda.
Although the City Council values your comments, pursuant to the Brown Act, the
Council generally cannot take any action on items not listed on the posted agenda.
Please complete a Speaker's Card and Qive it to the Citv Clerk (completion of this
form is voluntarv). There is a five minute maximum time limit when addressing the
Citv Council.
2.b RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of
the City Council may briefly respond to public comments but no extended
discussion and no action on such
matters may take place.
3. OLD BUSINESS:
3.1 DISCUSSION OF ISSUES RELATED TO THE CONSTRUCTION OF A
COMMUNITY SENIOR CENTER AND LIBRARY AT SUMMITRIDGE
PARD
Recommended Action: It is recommended that the City Council discuss and
provide direction to staff.
Requested by: City Manager
4. - COUNCIL -SUB -COMMITTEE REPORTSICOUNCIL MEMBER COMMENTS:
Items raised by individual Council Members are for Council discussion.
Direction may be given at this meeting or the item may be scheduled for action
at a future meeting.
5. ADJOURNMENT:
CITY OF DIAMOND BAR
MEMORANDUM
TO: Honorable Mayor and Members of the City Council
FROM: Linda Lowry, City Manager
DATE: July 31, 2001
SUBJECT: Discussion of issues related to the construction of a Senior/Community
Center and Library at Summitridge Park
Recommendation:
It is recommended that the City Council accept a presentation from the City's architect
for this project, Gonzalez Goodale and Associates, discuss the issues associated with
the project (list of issues included below) and provide direction to staff.
Budget/Financial Implications:
The attached report from the July 17`" City Council Study Session details the financial
implications of the proposed project.
Background:
At the July 17t" City Council Study Session Gonzales Goodale and Associates (GGA)
presented the City Council with a computer generated rendering of the proposed
project. Also at that meeting GGA presented several issues that require direction from
the City Council.
The City Council briefly discussed and provided comments regarding the proposed
renderings. After to the study session, City staff met with the architects to review the
City Council's comments and revise the rendering accordingly. Revised, renderings are
enclosed for City Council review.
Discussion:
In order to move forward with the proposed project, the City Council needs to provide
direction on the following issues:
• Reaffirm the desire to have a 500 seat dining area within the facility.
• Architectural treatments such as color, style, materials (samples of colors &
materials will be available for Council review at the meeting)
• Type of water element
• Site plan and landscape elements — formal (rigid pattern) vs. informal (native
groupings) landscape
• A&E increase in fees as a result of increased project cost estimate and increased
sq. footage (attributed to the 500 seat dining area)
• Any other City Council concerns
CITY OF DIAMOND BAR
STUDY SESSION
MEMORANDUM
TO: Honorable Mayor and Members of the City Council
FROM: Linda Lowry, City Manager,
DATE:. Jul 17 2001
_ Y
SUBJECT: Status Update— Community/Senior Center & Library Project
COMMUNITY/SENIOR CENTER LIBRARY CONSTRUCTION COST COMPARISION
Attached for Council's review is detailed information regarding the construction cost
estimates for the proposed community/senior center and library. The information
contains a detailed breakdown of the original 1999 cost estimates provided by
Economic Research Associates (ERA) as well as the revised cost estimates provided
by Gonzalez Goodale & Associates, in conjunction with Hunsaker & Associates.
In summary, the ERA information indicates an estimated project cost of $8,871,689
including site preparation and construction of both the community/senior center and
library. For comparison purposes, the original estimated' project cost has been
increased (escalation) 4% per year (ERA assumption) from 1999 to 2001. After
accounting for escalation, the revised ERA estimated total project cost is approximately
$9.6 million.
The revised estimated total project cost provided by Gonzalez Goodale & Associates .
(GGA), in conjunction with Hunsaker & Associates is approximately $16.4 million. This
estimated cost includes a factor for escalation to midpoint of construction' and therefore
escalation is not show as a separate category. The difference between thF ERA
estimate, in today's dollars, and GGA's estimatf is approximately $6.8 milli( n.
The difference in the cost estimates can be attributed to several factors. First, there is a
difference in the base assumption of cost per square foot for construction. ERA based
its estimates on a $188 per sq. ft. cost for the Community/Senior Center and a $204 per,
sq. ft.. cost for the library. GGA bases its cost estimates on a $225 per sq. ft. for the
Community/Senior Center and a $235 per sq. ft cost for the library. This, in conjunction
with an additional 4,100 square footage associated with the community/sr. center,
accounts for an additional $2.3 million.
It should be noted that staff contacted -cities that have recently, completed construction
projects of a similar nature. The cost per sq. ft. for these facilities generally ranged
between $200 and $300 per square foot., An exception to this cost range is the Cerritos
library, which is currently under construction at a cost of $400 per sq. ft.
Secondly, the difference between the original site preparation budget of $1.1 million and
revised site preparation budget accounts for approximately $2.9 million increase. The
exclusion of hardscape, landscape, lighting and parking costs from the original budget
represents a nearly l$2.2 million increase. Also, at the time the ERA budget estimate
was created little, if any, information relative to the site was known. Since that time a
more thorough analysis of the proposed site has been conducted and additional site
preparation .costs. have been identified including the need for geo-technical remediation
and revised infrastructure/utilities costs. These items represent approximately $500,000
of the 1$2.9 million, increase. The remaining costs associated with site preparation
include the tiny tot lot equipment, demolition as well as architect and engineer (A&E)
fees.
In -addition, A&E fees and other soft costs were originally estimated at approx;n.ately
$650,000 for both facilities. There were no soft costs dr A&E fees associated uv,rh site
preparation in the original cost estimates provided by ERA. The revised estimate
includes approximately $2 million, or 15% of construction costs, for A&E fees and other
soft costs. This represents an increase of $1.3 million. To date, the City has committed
over $600,000 for design services, preliminary environmental review and analysis, civil
engineering, and geo-technical analysis.
Finally, the cost for construction management services was estimated at $10,000 per
facility in the original ERA study. However, recent discussions with potential
construction management firms indicate that select construction management services
will cost approximately $200,000 or 4% of the construction costs for each facility. This
represents an increase of $380,000.
EXCLUSIONS
I' ;s important to note that the attached cost estimates do not include the following
elements of the proposed project:
• Re, kation of existing restroom facility
•
Relocation of existing play equipment
• An: off-site improvements such as the median work and traffic signal instal:ation
proposed for Grand Avenue
GONZALEZ GOODALE CONTRACT AMMENDMENT
The City's architect firm, Gonzalez Goodale & Associates, has indicated that the
increased square footage associated with the Community/Sr. Center and the increase in
the construction costs will result in an increase in their contract of approximately
$177,000. The growth of the proposed facility from the18,400 sq. ft. to the revised
22,500 sq. ft. is attributed to services and functions necessary to support a 500 seat
dining area. If the City Council elects to continue to pursue the 22,500 sq. ft. facility,
r
Based on the actions of the California Public Library Construction and Renovation
Board, the following preliminary timeline has been developed for the formal adoption of
the rules governing the Library Bond Act application submittal, review and approve/deny
process:
• Thursday, July 5th — Title 24 & Title 5 submitted
• July 20th — begins the 45 day public comment period on proposed language
• September 4th — End of public comment period
• September 7th — Board meets to accept/approve modifications based on public
comments.
• September 21St -- Title 5 — begin 15 day period for comments on modifications
• September 28th Title 24 — begin 15 day period for comments on modifications'
• October 15th — Language submitted to Building Standards Commissions for approval
—'Title 5
• October 19th — Language submitted to the Office of Administrative Law - 30 days to
review and approve rules.
• December 5th — Title 5 approved by Building Standards Commissions
• January 7th Library Bond Act applications available.
Provided all of the above happens on schedule, the application deadline for the first
funding cycle would be June 14; 2002. The first funding cycle would award grants
totaling no more than $150,000,000.
The deadline for second funding cycle would be March 28, 2003 and there would be a
cap of $110,000,000 for grant awards.
The third funding cycle would be January 16, 2004 and all remaining grant funds would
be distributed.
Prepared By:
David Doyle, Deputy City Manager
ATTACHMENTS
1. 1999 ERA construction cost estimates
2. 2001 GGA construction cost estimates
3. Current Los Angeles County Public Library Operating statement
4. Proposed Los Angeles County Public Library Operating statement_
5. Comparison of existing library services vs. proposed services
6. Definations of terms used in library operating statement
staff will negotiate with GGA for an exact contract amendment cost and will return to the
City Council for approval.
LIBRARY ISSUE$,
OPERATING COSTS
The -City of Diamond Bar is within the Los Angeles County Public Library System. As
such, the City has held a series of meetings with the representatives of the County
Library System to discuss the proposed facility, the associated building program and
annual operating budget.
The critical issue at this point is the annual operating cost. Currently, the existing
Diamond Bar library has an annual operating budget of approximately $950,000 (see
attached). According to the County, the annual operating budget estimate for the
proposed facility provided is between $1.8 million and $2.2 million. These estimates are
tentative. As the project evolves and the library service program becomes more
defined, these operating cost estimates will be further refined. Attached for Council
review is the 1999-2000 operating budget for,the existing Diamond Bar library, a revised
operating budget for the proposed facility, and a comparison of services between
existing and proposed.
The residents of Diamond Bar currently contribute approximately $900,000, excluding
any contributions made by the Friends of the Library, towards the operating costs of the
library. The additional operating costs will have to be borne by the City, Diamond Bar
residents directly through an assessment district, the County or some combination
thereof.. The County has indicated that they are unable to absorb additional operating
expenses at this time. However, the City has not, as of yet, entered into serious
negotiations with the County regarding these expense.
FUNDING OPTIONS
Assessment District
As mentioned above the City and/or the County will have to develop additional revenue
options to provide for the increased operating expenses for the library. One potential
source of additional monies for operating costs and/or construction is a library services
assessment district. In order to create such a district, the City and/or County would
have to follow the provisions of Prop. 213. Prior to placing any measure on the ballot
for a vote, the City may want to consider conducting a scientifically valid survey of
registered voters to gauge the community's level of support for such a measure.
Library Bond Act Update
The California Public Library Construction and Renovation Bond Act of 2000 does not
include any provisions for funding on-going operating costs. The Bond Act funds may
only be used for issues and services related to the construction of a new facility or
renovation of an existing facility.
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County of Los Angeles Public Library
Operating Statement
Fiscal Year 1999-2000
Dizmead Bar Library
Souk C' nnd Avg' Diamond Bar
Carl J:adt
816106i
rhT Come:
41380
opersitia! Casts
Actual
Salaries and EMPloyee Benefits
$424,649
Services & SupplieS
Books & dials
47,558
Leaso-Buildings
0
Mainlenanoo-Buiildinp and Grounds
16,533
i! jaintNianrpipgpiii
264
Facilities Spexaa; Jobs
0
�P�
2,944
Utilities
x'544
facilities Services OpUlUons
39,545
47,201
Regional ODentions
50, 755
Acguicitions and Caudoging
55,553333
Automated f�culation System
53,059
Infamution Services
34,04934,04$
Equipment Purchase,
0
Sub -Total Operating Com
S7b2,644
SupportCoate
Adininiskatian
Platram spedilim
136,103
Countywide Overhead Charge
51,868
0
Sub-Teb-I Support Cwft
—
187,971
Total CC,A of Service
5950,113
Leu: Offsetting Revenue Spe :sat Jobs
ltdurbishirients
information Technalogy Fund
so
0
Sub -Total Ofrsettiug Rsysnuc
0
Not Cost of Service
5950,tit S
Operating Revenue $37,745
.si
eiAbtRepJ
COUNTY OF. LOS ANGELES PUBLIC LIBRARY
Proposed Diamond Bar Library
1. Projected 2020 Population: 65,000
2. Projected 2020 Facility Size:
65,000 x 0.388 sq, ft./capita = 25,285 GSF
3. Projected 2020 Collection Size:
65,000 x 2.25 items/capita = 146,250 items
4. Projected 2020 Colloction Site: 146,250 items
Existing Collection (2000/01): 105.500 items
Difference: 40,750 items
5. Estimated Cost of Materials:
40.750 items x $36.00/item = $1,467,000
6. Estimated Annual Cost of Staffing: $628,400
DRAFT
7- Estimated Annual Operating Costs: $1,435,000
(Includes $185,000 for Annual Collection Budget
and $1.250,000, for Operating & Support Costs)
8. Total Estimated Annual Staffing and Operating Costs:$2,063,400
U-%CAPITALT1AMD"FASTFCST-1. WPD
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County of Los Angeles Public Library
Diamond Bar Library
Existing Library Profile New Library Profile
Facility Size: 9;859 sq. ft. Facility Size: 21,000 sq. ft.
Circulation: 268,075•(1999/2000) lCimuiation: 400,000 (Projection)
Collection: 105,500 items (2000=1) lCollection: 130.000 items (Projection)
Staffing:
Staffing:
Reference and Information Services
In addition to the existing staff, add the following
Adult Programs and Services
positions_
1 Community Library Manager
1 Librarian I (Reference/Computer Services)
1 Reference Librarian
1 Librarian I (Children's/Young Adult Services)
1 Children's Librarian
4 Aides
1 Ubrary Assistant II
1 Computer Lab/intemet Aide
2 Library Assistants 1
2 Pagc s
9 Aides
2 HomfvworK Center Pages
8 Pages
and programming
Programs and Services:
Programs and Services:
Reference and Information Services
Increased demand for reference services
Adult Programs and Services
Increased demand for adult programming
Children's Programs and Services
Increased use by children
Storytimes
Increased demand for children's programming
Special programs
Full-time coverage of new children's information
School visits
desk needed
Class visits
New service added:, Homework Center
New area added: Young Adult Area with materials
and programming
Computer Services:
Computer -Services:
Online Catalog: 5
Increavid number of public access computers
Internet: 8
from 11 to 37.
New computer lab (with 10 computers), including
providing training classes.
Other Factors:
Increased facility size: additional monitoring needed.
New small group study room: additional monitoring
needed.
Increased collection size: increased staffing to
process and reshelve materials;
Increased study and seating areas: additional
monito:ing needed.
U:C2ph2RDWtK24rlPmfiw -Xb WR'RFs:ah vm2toi
1
COUNTY OF LOS ANGELES PUBLIC LIBRARY
1998-99 Library Operating Statements,
The following information describes various categories of expenditures and cost items
included in individual library operating statements prepared for Fiscal Year 1998-99. This
cost report is based on actual year-end expenditures for all cost centers in the County
Public Library for 1998-99. The data comes directly from the county's automated
countywide accounting system, and -reflects the Auditor -Controller's year-end costs for the
Public Library after the books were closed and reconciled for the fiscal year."
Operating Costs
All expenditures listed as operating costs are those related to the day-to-day operation of
the library and its various services. Generally, these are costs incurred directly by the
individual library for operations located in the facility, such as employee salaries, utilities
for the building, and the purchase of library books and materials. In some cases, they are
costs for expenses incurredby the library for services located elsewhere but directly
attributable to the library and the service it provides, such as the cost of the computer
system for checking out books, the delivery of books and supplies to the: library,, and the
maintenance of the building by staff headquartered at other library or county facilities,
Within the County budget library operating costs fall generally into three major expenditure
categories: salaries and employee benefits, services and supplies, and equipment:
Operating costs included in this report are grouped in various categories and subcategories
of expense as indicated in the operating statements ant_: described [relow. The examples
listed for various costs are not exhaustive, but provide a useful ov�,,Wview of the kinds of
expenditures °involved in the operation of the libraries.
Salaries and Employee Benefits
These are the direct costs for the salaries of permanent (full-time) and temporary
(hourly) employees assigned to the individual library. Also included are the costs
of employee benefits such as health insurance, sick leave, retirement, and worker's
compensation, as well as overtime, shift differentials, and bilingual bonuses where
applicable.
\ ,,9-7`7�c•Hmi�,v T �^
Services and Supplies
Operating costs in this category represent various- kinds of supply items, and
services provided under contract by the private sector or by other public agencies.
Included in this category are the subcategories and examples of cost items listed
below.
Books and Materials: Purchase of books and other library materials such as
magazines, computer databases and audio-visual materials.
Lease -- Buildings: Lease costs of facilities not owned by the county or debt
service associated with the acquisition or use of a facility.
Maintenance -- Buildings and Grounds: General maintenance of library
facilities such as building maintenance and, repair, grounds maintenance,
and other housekeeping costs such as custodial services, tras,A disposal and
pest extermination services.
Maintenance -- Equipment: Costs for the extraordinary maintenance of
equipment items located in library facilities.
Insurance: Premium costs for commercially -issued insurance against
casualty losses of our library facilities and their contents.
Supplies: Routine and special -order supply items such as stationery', forms,
and office supplies.
Utilities: Charges for utilities in the library facility such as electricity, water,
gas and telephone service.
Facilities Services Operations: In-house maintenance services provided by
Library Department employees, procurement and warehousi.ig of supplies,
contracting for services such as � outine equipment maintenance and delivery
of books and supplies to the library.
Regional Operations: Cost of providing day-to-day supervision, management
and support of library operations, including staffing functions, staff
development and training, planning of regional service programs such as
Summer Reading Program, coordination of regional collection- purchases,
and daily trouble shooting for customer service issues not resolved at the
local library.
2
V
Acquisitions and Cataloging: Technical services to the library such as
ordering library books and materials, assigning and preparing individual
copies Jor distribution to --local -libraries,- producing and, rnai,ntaining the
catalog, and interlibrary loan services.
Automated... Circulation System: -Operating and maintaining the automated
circulation system for processing all book circulations and registered
borrower records, and printing and mailing overdue notices to individuals.
Information Services: Costs for the operation of various specialized
information and reference services used by all libraries, such as the
municipal reference service, business subject specialty center, ethnic
resource centers, consumer health information programs and services
(CHIPS), document delivery center, and community access library line
(CALL).
Equipment Purchase
Costs of purchasing equipment for the library, which may include items such as
cash registers, book detection systems, fax machines, computers and circulation
system equipment.
Support Costs
Costs included in -this category represent expenditures for various services. which provide
policy direction and support to the public service operations in the libraries. These include
key functions required to operate the library, services, including County 'Public, Library
headquarters. support as ,well as other county services.
Administration
Costs in this subcategory include the executive level, management of the Public
Library Department, administrative support services such as personnel and payroll
services; business office services such as payments for leases and invoices, cost
accounting, telecommunications and PC support, graphic arts, .and volunteer
program coordination.
3
Program Specialists
Expenditures in this categoryare for the costs of headquarters program specialists
who plan and implement Library -wide service programs including reference and
information services, programs and collections for children and adults, and grant
development and coordination. Examples include coordinating the public access
Internet program; summer reading program design, training and materials; and
negotiating Library -wide discounts for online databases used for reference support.
Countywide Overhead Charge
This category is for countywide overhead costs -charged to the Public Library for
central administrative costs and services in -other county departments not otherwise
billed directly to the Public Library. The County Public Library pays approximately
$6 million for various services within the county which are billed directly. An
additional amount for countywide overhead charges was waived for three priorfiscal
years in recognition of the County Library's funding limitations. However, this
charge, which is estimated between $1-2 million annually, could be reinstated 'in
future years, and is listed to illustrate that it would be part of the general overhead
costs for administration of the County Library.
r )
Operating Revenue
The revenue amount indicated in the operating statement reflects the fines, fees and lost
materials charges actually collected at the local library.
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