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HomeMy WebLinkAbout06/19/2001-Tuesday, June 19 2001 5:00 p.m. - Study Session CC -8 6:30 p.m. - Regular Meeting South Coast Air Quality Management District Main Auditorium 21865 East Copley Drive Diamond Bar, CA 91765 <ti Mayor Bob Huff Mayor Pro Tem Carol Herrera Council Member Eileen Ansar Council Member Wen Chang Council Member DebbyO'Connor City Manager Linda C. Lowry City Attorney Michael Jenkins City Clerk Lynda Burgess Copies of staff reports or. other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agendaitem, please contact the City Clerk at (909) 860-2489 during regular business hours. In an effort to comply with the requirements of Title 11 of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours' prior to the scheduled meeting. Have online access? City Council Agendas are now available on the City of Diamond Bar's web site at www.CityofDiamondBar.corn Please 'refrain from smoking; eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled paperand encourages you to do the same. J DIAMOND BAR CITY COUNCIL RULES (ALSO APPLIES TO COMMISSION AND COMMITTEE MEETINGS) PUBLIC INPUT Themeetingsofthe Diamond Bar City Council are open to the public. A member ofthe public may address the Council on the subject of one or more agenda items andior other items ofinterest which are within the subject matter jurisdiction ofthe Diamond Bar City Council. A request to address the Council should be submitted in person to the City Clerk As a general Wile the opportunity for public comments will take place at the discretion ofthe Chair. However, in order to facilitate the meeting, , persons who are interested parties for an item may be requested to give their presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or the total amount of time allocated for public testimony based on the number ofpeople requesting to speak and the business ofthe Council. Individuali are requested to refrain from personal attacks towards Council Members or other citizens. Comments which are not conducive to a positive business meeting environment are;viewed as attacks against the entire City Council and will not be tolerated. Your cooperation is g%atly appreciated In accordance with Government Code Section 549543(a) the Chair may from time to time dispense with public comment on items previously considered by the Council (Does not apply to Committee meetings.) In accordance with State Law (Brown Acts all matters to be acted on by the City Council must be posted at least 72 hours prior to the Council meeting. In case of emergency or when a subject matter arises subsequent to the posting ofthe agenda, upon making certain findings the Council may act on an item that is not on the posted agenda CONDUCT IN THE CITY COUNCIL CHAMBERS '. The Chair shall order removed from the Council Chambers any person who commits the following acts in respect to a regular or special meeting ofthe Diamond Bar City Council.' A. Disorderly behavior toward the Council or any member ofthe staff thereof tending to interrupt the due and orderly course of said meeting B. A breach ofthe peace, boisterous conductor violent disturbance, tending to interrupt the due and orderly course of said meeting. C. Disobedience of arty lawful order ofthe Chair, which shall include an order to be seated or to reffain from addressing the Board; and D- Any other unlawful interference with the due and orderly conduct of said meeting. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for the regular Diamond Bar City Council meetings are prepared by the City Clerk and are available 72 hours prior to the meeting Agendas are available electronically and may be accessed by a personal meter through a phone modem Every meeting ofthe,City Council is recorded on cassette tapes and duplicate tapes are available for a nominal charge. ADA REQUIREMENTS A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area. Sign language interpreter services are also available by giving notice at least three business days in advance ofthe meeting. Please telephone (909) 860-2489 between 8 a.m. and S pm. Monday through Friday. HELPFUL PHONE NUMBERS Copies of Agenda, Rules ofthe Council, Cassette Tapes of Meetings (909) 860-2489 Computer Access to Agendas (909) 860 -LINE General Information, (9109),860-2489 NOTE: ACTION MAY BE TAKEN ON ANY ITEM IDENTIFIED ON THE AGENDA. Next Resolution No. 2001 - 37 Next Ordinance No. 02 (2001) STUDY SESSION: 5:00 p.m., CC -8 (a) Goals and Objectives (b) Update — Sheriff Survey Information 1. CLOSED SESSION: None 2. CALL TO ORDER: 6:30 p.m., June 19, 2001 PLEDGE OF ALLEGIANCE: Mayor INVOCATION: Reverend Rex Wolins, Associate Minister, Diamond Canyon Christian Church . ROLL CALL: Council Members Ansari,Chang, O'Connor, Mayor Pro Tem Herrera, Mayor Huff APPROVAL OF AGENDA: Mayor 3A. SPECIAL PRES'ENTATION'S, CERTIFICATES, PROCLAMATIONS: 3.A.1 Presentation of Certificates of Recognition to "American Pastime" -12U Fast Pitch- ASA 2001 State Champions. 3.A.2 Presentation by Diamond Bar Sister City, Inc. 3B. CITY MANAGER REPORTS AND RECOMMENDATIONS: 4 4.a PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda.,,: Although the City Council' values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on, the posted agenda. Please complete a Speaker's Card and give it to the City Clerk completion of this form is voluntary)'. There is a five minute maximum time limit when addressing the City Council. 4.b RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the City Council may briefly respond to public comments but no extended JUTE 19, 2001 PAGE 2 discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 CONCERTS IN THE PARK ( The Answer — Classic Rock) June 20, 2001 6:30 — 8:00 p.m., Sycamore Canyon Park, 22930 Golden Spgs. Dr. (First in a series of ten concerts), 5.2 CITY'/LANTERMAN MONITORING COMMITTEE — June 25, 2001 7:00 P.M., AQMD, 21865 E. Copley Dr. 5.3 PLANNING COMMISSION — June 26,2001- 7:00 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.4 CONCERTS IN THE PARK (High Riders — Country Western) - June 27, 2001 — 6:30 — 8:00 p.m., Sycamore Canyon Park, 22930 Golden Spgs. Dr. 5.5 CITY COUNCIL MEETING July 3, 2001 — 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.6 4T" OF JULY HOLIDAY - City Offices will be closed Wednesday, July 4, 2001 in observance of the 4' of July Holiday. City Offices will reopen, Thursday, July 5, 2001 at 7:30 a.m. 5.7 4T" OF "JULY CONCERT IN THE PARKIFIREWORKS SHOW (Covina Concert Band- Patriotic)— July 4, 2001 6:30P6 m., Sycamore Canyon Park, 22930 Golden Spgs. Dr. 5.8 DIAMOND BAR NIGHT AT THE QUAKES — August 25, 2001 5:00 p.m, Quakes Stadium. 6. CONSENT CALENDAR: 6.1 APPROVAL OF MINUTES: 6.1.1 Study Session of June 5, 2001 Approve as submitted. 6.1.2 Regular Meeting of June 5,'2001 Approve-,assubmitted. Requested by: City Clerk 6.2 VOUCHER REGISTER — Approve Voucher Register dated June 19, 2001 in the amount of $569,175.67. Requested by: Finance Division JUNE 19, 2001 PAGE 3 6.3 RENEWAL OF MAINTENANCE CONTRACT WITH XEROX CORPORATION FOR MAINTENANCE OF PHOTOCOPIERS FOR FY 2001-02 In June 1998, the City purchased two Xerox 5100 copiers from the Xerox Corp. and entered into a three-year contract for maintenance of the machines by the Xerox Corp. The annual maintenance agreement will expire on June 30, 2001, and a new Purchase Order will need to be approved for FY 2001-02 in the amount of $17,885 plus10% contingency amount -of $1,788. The City has received notification from Xerox Corp. that next year's Monthly Base Fee will be increased by 4% to $357 per machine ($8,561 annually) with an excess Cost Per Copy Charge of $.0111 plus tax. Under the terms of the contract Xerox Corp`. may annually increase its fees by a maximum rate of ten percent. The City's Purchasing Ordinance requires that expenditures in excess of $15,000 per year must be approved by the City Council. --- Recommended Action: It is recommended that the City Council approve renewal of maintenance contract in the amount of $19,673 with the Xerox Corp.. for maintenance of two Xerox copy machines for FY 2001-02. Requested by: City Clerk 6.4 EXONERATION OF CASH DEPOSIT IN LIEU OF GRADING BOND FOR LOT 75 OF TRACT 30091 (1939 DERRINGER LANE, COUNTRY ESTATES) - The Department of Community and Development Services is in receipt of a request for grading bond exoneration for Lot 75 of Tract 30091 (1939 Derringer Ln., Country Estates). A grading bond (Labor and Materials and Faithful Performance) for improvement security was required in accordance with the Subdivision Map Act.: The 'owner 'of Lot 75 of said tract posted with the City, a cash deposit in lieu of the grading bond. The contract inspector of Halt & Foreman, Inc. confirmed that all work is in conformance to the grading plan. The City finds that the owner performed all work as shown on the grading plan on file with the City. e; Recommended Action: It is recommended that the City Council approve exoneration of the cash deposit in lieu of grading bond .in the amount of $4,66,0 as posted with the City on February 25, 2000, and direct the City Clerk`to notify the owner of this action. Requested by: Public Works Division 6.5 RESOLUTION NO. 2001 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE PLANS AND SPECIFICATIONS FOR STREET IMPROVEMENTS FOR THE GOLDEN SPRINGS DRIVE IMPROVEMENTS FROM TORITO LANE TO TEMPLE AVENUE PROJECT IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS - Golden Spgs, Dr. from Torito Ln. to Temple Ave. is in need of pavement rehabilitation. This section is the last section of Golden Spgs. Dr. that is in need of rehabilitation. The other sections of roadway from the west city limit to Torito Ln. have previously been rehabilitated. The existing pavement for -this-sectionof has-been analyzed and evaluated in order to determine the most practical and economical approach for the roadway improvements. Based on the findings of the pavement evaluation, plans and specifications for the project have been prepared by Dewan, Lundin & Assoc. Recommended Action: It ,is recommended that the CityCouncil adopt Resolution No. 2001 -XX Approving Plans and Specs. for the Golden Spgs. Dr. Improvements from Torito Ln. to Temple Ave. Project in said City and m Authorizing and Directing the City Clerk to Advertise to Receive Bids. - Requested by: Public Works Division 6.6 RESOLUTION NO. 2001 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING SPECIFICATIONS FOR THE AREA 3 SLURRY SEAL PROJECT AND AREA 3 ARAM PROJECT IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS - This Area 3 Slurry Seal Project and Area 3 ARAM Project is the third year of the 5 -year Pavement Management Program. An emphasis has been placed on rehabilitating highly distressed residential streets as identified in the Pavement Management Program. To maximize the City's resources and extend the service life of the streets, the consultant and staff are recommending a'Cape Seal approach to rehabilitate Rock;Rd. and Calbourne Dr. Additionally, areas of curb & gutter, sidewalk and drive approaches that have displayed severe cracks/settlement will be reconstructed. The projects are prepared as two sets of specifications and bid document packages, which have been prepared by Advanced Applied Engineering, Inc. Recommended Action: It is recommended that the City Council adopt Resolution No. 2001 -XX Approving Specification for the Area 3 Slurry Seal Project and Area 3 ARAM Project in said City and Authorizing and Directing the City Clerk to Advertise to Receive Bids. Requested by:Public=Works Division 6.7 SECOND READING —ORDINANCE NO. 2001-01: AN ORDINANCE OF THE CITY OF DIAMOND BAR APPROVING ZONE CHANGE NO. 2000- 01 FROM UNLIMITED MULTIPLE RESIDENCE (R -3=8000-25U) TO COMMUNITY COMMERCIAL (C-2) FOR A PROPERTY IDENTIFIED AS PARCEL NO. 2 OF PARCEL MAP NO. 10208 - On June 5, 2001, the Council approved first reading of Ordinance No. 01 (2001) for a zone change from Unlimited Multiple Residence (R -3-8,000-25U') to Community f JUNE 19, 2001 PAGE 5 Commercial (C-2) for a property located on the east side of D.B. Blvd., immediately north of the Pomona Freeway/SR-60 and east of the Orange Freeway/SR-57. On June 19 2001, the second reading and adoption will -take place Recommended Action: It is recommended that the City Council approve second reading of Ordinance No. 01 (2001) by title only, waive full reading and adopt. F_ Requested by: Planning Division =. 6.8 CONTRACT AMENDMENT WITH DIVERSIFIED PARATRANSIT, INC. FOR FISCAL YEAR 2001-2002 FOR DIAMOND RIDE (DIAL -A -CAB) SERVICES — In April, 1995, the City established the Diamond Ride (Dial -a -Cab) service to provide a reliable, useable transportation system for the elderly (60 years of age and older) and physically challenged residents of D.B. The Diamond Ride (Dial -a -Cab) system operates seven (7) days a week, 24 hours a day, within a designated geographic boundary and designated facilities'. After an RFPprocess, Council awardedthe current contract' to Diversified Paratransit, Inc. on March 2, 1999 for one-year with provision for extensions(s) by mutual agreement. On May 30, 2001, Diversified Paratransit, Inc. requested an extension to the contract. Additionally, due to the cost of gasoline, insurance' and wage increases, Diversified has q re nested an increase in their cash meter fare from $1.80 to $1.90 per mile. The service level provided by Diversified has met all City requirements and has been above satisfactory. Recommended Action- It is recommended that the City Council approve a contract amendment with Diversified Paratransit, Inc. for FY' 2001-2002, and authorize the Mayor to sign the Contract Amendment Requested by: Public Works Division 6.9 (a) CONSIDERATION FOR CHANGE` ORDER NO. 1 FOR REPAIR OF LANDSLIDES IN SYCAMORE CANYON PARK - Brongo Construction has a contract in the amount of $46,115 with the City to repair the landslides in Sycamore Canyon Park. During construction, the contractor discovered 3,000 sandbags' in one -of the slope repair areas. The;,sandbags had to be removed manually, at a cost of $5,250. " 'Thi void in the slope required an additional 641 cubic yards of imported dirt to, fill ata cost of $6,410_ These two items of unanticipated work has resulted in a change ordenrequest for $11,660 for a total construction cost of $57,775. Recommended mmended that the City Council approve Change Order No. 1 in the amount .Action: It is recd g t of $11,660 for the contract with Brongo Construction for repair of the landslides at Sycamore Canyon Park and JUNE 19, 2001 PAGE 6 a increase the contract authorization to $57,775. (b) AUTHORIZATION FOR GEOTECHNICAL TESTING FOR REPAIR OF LANDSLIDES AT SYCAMORE CANYON PARK Geotechnical testing is required for repair of the landslides at Sycamore Canyon Park to verify that fill dirt is properly compacted by the construction contractor, The City currently has a contract with Leighton and Associates for geotechnical testing. In order to add this work to the existing contract with Leighton and Associates, Council approval is required. Cost for geotechnical testing for the repair of the landslides shall not exceed $12,000. Recommended Action: It is recommended that the City Council authorize the use of Leighton and Associates for geotechnical testing for the repair of the landslides at Sycamore Canyon Park in the amount not to exceed $12,000. Requested by: Community Services Division 6.10 EXTENSION OF VENDOR PRINTING SERVICES The City has utilized Reinberger Printwerks to provide printing services for miscellaneous forms, business cards and the quarterly Community Recreation Guide. They have consistently provided quality, services at competitive prices. On November 7, 2000, Council approved'' a total expenditure up, to $50,000 with this vendor. Currently, Reinberger has provided a total of $46,344 in services and staff expects to have expenses up to $53,000 this fiscal year. Per the City's, Purchasing Ordinance, awards for services to a single vendor in a fiscal year shall not exceed the City Manager's purchasing authority of $15;000 without prior approval from Council. Staff is seeking Council authorization of an additional $3,000, for total expenditure up to $53,000 this fiscal year for printing services- with this vendor. Funds for these services are already included in the 2000/01 fiscal year budget. Recommended Action It is recommended that the City Council authorize additional printing services provided by Reinberger Printwerks in an amount up to $53,000 for the 2000/01 FY. Requested by: Community Services Division 6.11 INLAND VALLEY HUMANE SOCIETY AND-S.P.C.A. (IVHS) CONTRACTUAL SERVICES AGREEMENT FOR FY 01-02 On Tuesday, June :5, 2001, Staff met with Inland Valley Humane Society Executive Director Bill Harford to discuss the proposed contract for FY 01-02 Mr. Harford proposed an extension to the current agreement through FY 01-02 with no increase at an annual rate of $65,244. Language in the current agreement states that the "agreement shall automatically "renew for successive periods of twelve months each until terminated'', by one of the JUNE 19,'2001 PAGE 7 parties." An extension of the current agreement will allow staff to conduct an analysis of the impact of the new fee schedule at the conclusion of the canvassing period. There is no additional cost to the annual contract rate. - The annual contract rate has been incorporated into the FY 01-02 Municipal Budget. Recommended Action: It is recommended that the City Council direct staff to process the necessary documents for an extension to the animal control services agreement with IVHS for the period July 1, 2001 through June 30, 2002'.with no additional cost increase in the amount of $65,244. Requested by: City Manager 6.12 PROPOSED CANCELLATION OF CITY COUNCIL MEETING SCHEDULED FOR JULY 3, 2001 Shall the City Council meeting scheduled for Independence Day eve (July 3, 2001) lie cancelled and shall all matters scheduled for discussion be continued to the next regularly scheduled meeting on July 17, 2001. Recommended Action: It is recommended that the City Council approve cancellation of the City Council Meeting: scheduled for July 3, 2001; direct staff to notify the public of the cancellation and direct the City Clerk to post a Notice of Adjournment at the entrance to the Auditorium of the South Coast Air Quality Management District at 6:30 p.m. on July 3 due to lack of a quorum. Requested by: City Clerk 6.13 RESOLUTION NO. 2001 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING PLANS AND SPECIFICATIONS FOR LANDSCAPING IMPROVEMENTS ALONG GOLDEN SPRINGS DRIVE AND ON SUNSET CROSSING ROAD On January 4, 2001, the City Council' awarded a contract to Hirsch& Associates to design Landscaping improvements along Golden Spgs:' Dr. and on Sunset Crossing Rd., specifically at: Golden Prados Median at Golden Spgs., Torito Ln. at Golden Spg. Dr., Ballena Dr. at Golden Spgs. Dr., EI Encino Dr. at Golden Spgs. ''Dr7 Sunset Crossing Rd. at Chaparral Dr. The Design work has been completed and the plans andospecs. are ready for approval and release for bidding to obtain a contractor to' construct the improvements. Each of the above locations will receive an automated irrigation system and landscaping, including shrubs, trees and ground cover. The Sunset Crossing site will also receive hydroseed turf. Total estimated cost of improvements is $170,000. Recommended Action: It is recommended that the City Council adopt Resolution No. 2001 -XX approving plans and specs. for Landscaping JUNE 19, 2001 PAGE 8 Improvements along Golden Spgs. Dr. and on Sunset Crossing Rd. Requested by: Community Services Division 7. PUBLIC HEARINGS 7:00 p.m., or as soon thereafter as matters ° may be heard. 7.1 (a) PUBLIC HEARING — RESOLUTION NO. 2001 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AND ADOPTING'A BUDGET FOR THE CITY OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 2001 AND ENDING JUNE,30, 2002 INCLUDING MAINTENANCE AND OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS AND -APPROPRIATING FUNDS -FOR- ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH`— Presented for approval and adoption is the FY 01- M.. - 02 City of Diamond Bar Municipal Budget. The document as presented reflects General ,Resources of $17,228,205 with anticipated expenditures of $16,235,340 for net change in fund balance of $989,865. The proposed budget also includes a Capital Improvement program that amounts to $13,036,766: Recommended Action: It is recommended that the City Council approve and adopt Resolution No. '2001 -XX Approving and Adopting a Budget for the City of Diamond Bar for the Fiscal Year commencing July 1, 2001 (b) RESOLUTION NO. 2001 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, COUNTY OF ANGELES, STATE OF CALIFORNIA, ADOPTING THE STATEMENT OF INVESTMENT POLICY - Submitted for the City Council's review and approval is the Proposed Investment Policy for FY 2001-02, and its' accompanying resolution. Recommended Action: It is recommended that the City Council adopt Resolution No. 2001 -XX adopting the FY 2001-02 Investment Policy. (c) RESOLUTION NO. 2001 -XX: A RESOLUTION OF THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, SETTING THE APPROPRIATIONS LIMIT FOR FISCAL.YEAR 2001-2002 FOR THE CITY OF, DIAMOND BARIN ACCORDANCE 'WITH "THE PROVISIONS OF DIVISION 9 OF TITLE 1 OF THE GOVERNMENT CODE - Submitted for the Council's review and approval is the Appropriations Limit rys recommendation for FY 2001-2002. In addition, the Council is being asked to approve the adjustment factors used in the calculation of -the Appropriations Limit. Recommended Action-. It is recommended that the City Council (1) approve JUNE 19, 2001 PAGE 9 the use of the County of Los Angeles population percentage change for use in calculating the FY 2001-2002 Appropriations Limit; (2) approve the use, of the California Per Capita Income percentage change in calculating FY 2001-2002 Appropriations Limit; and (3) adopt Resolution No. 2001 -XX, which establishes the FY 2001-2002 Appropriations Limit at $20,576,003. (d) RESOLUTION NO. 2001-1 OA: A RESOLUTION OF THE CITY OF DIAMOND BAR SETTING FORTH PERSONNEL RULES AND REGULATIONS REGARDING THE PAYMENT OF SALARIES, SICK LEAVE, VACATIONS, LEAVES OF ABSENCES, AND OTHER REGULATIONS— At its June 5, 2001 meeting, the Council held a study session to discuss the proposed budget for FY 01-02. Included in the discussion were the proposed personnel related changes.-' Those changes include the following: a 3.5% cost of living adjustment (COLA), a $25/month increase to the fringe benefit package, an increase in Code Enforcement Personnel from 1.5 to 2 positions and a reclassification of Accountant II to Senior Accountant. The proposed changes have been incorporated into the resolution. In addition to the COLA adjustment, salary Schedule B has been adjusted to reflect the minimum wage order for the next two years as adopted by the Industrial Welfare Commission. Effective January 1, 2001, the minimum wage increased to $6.25 and effective January 1, 2002, the minimum wage will increase to $6.75 per hour. Although the second year wage order is not effective until January 1, 2002, staff is recommending an adjustment to Salary Schedule B based on the second year wage order. The adjustment will become effective the pay period commencing July 1, 2001. The budget implication for the proposed minimum wage adjustment is $6,2100. Also' reflected in Salary Schedule B are the additions of Range 538 and 754, which are necessary for payroll purposes to distinguish between the benefited and non benefited (Range 537 and 753) respectively) part-time positions. There are no financial implications associated with the addition of these ranges. All proposed changes, including COLA and iminimum wage order adjustments as reflected in Resolution No. 2001 -XX and Salary Schedules A and B will be effective the pay period commencing July 1 2001. Recommended Action: It is recommended that the City Council adopt Resolution No. 2001 -XX and direct staff to adjust the FY 01-02 Municipal Budget accordingly. (e) = CONSIDERATION OF CITY COUNCIL GOALS AND OBJECTIVES FOR FISCAL YEAR 2001-02 - At its April 17, and May 1, 2001 Study Sessions, the City Council discussed Goals and Objectives for FY 2001- 02. The acquired information was compiled into evaluation forms and then returned to the City Council for rating. Since that time, additional goals and subsections were either added to or removed from the list, JUNE 19, 2001 PAGE 10 resulting in a total of 15 goals which were subsequently rated and ranked. If councilrequests any modifications to the draft copy of the Goals and Objectives, staff will incorporate those changes into the final document. Recommended Action: It is recommended that the City Council review and approve the Goals and Objectives for FY 2001-02. Staff will note any changes and incorporate those modifications into the final' document. Requested by: City Manager 8. OLD BUSINESS: 8.1 STATUS UPDATES 8.1.1 COMMUNITY/SENIOR CENTER AND LIBRARY PROJECT 8.1:2 CENSUS 8.1,31 INDUSTRY EAST PROJECT 8.1.4: LANTERMAN DEVELOPMENTAL CENTER 8.2 EXTENSION OF LICENSE AGREEMENT WITH COCA COLA — The City has an agreement with Coca-Cola to provide soda machines at City parks. The agreement began August 1, 1999 and expires July 31, 2001. Section 2 states that the agreement may be extended if both parties agree. Representatives from Coca-Cola have asked for the agreement to be extended, with one change.' Due to an excessive amount of vandalism to some of the machines,' Coca-Cola has placed protective cages over four of the machines and is seeking Council approval to cage additional machines, if it becomes necessary. The Parks & Recreation Commission reviewed the request at their May 24, 2001 meeting and supports enclosing the machines in cages. Revenue from the machines total $14,6.74.66 for the 12 -month period of April 1, 2000 through March 31, 2001. The annual revenue goal projected by Coca-Cola representatives at the beginning of the contract was $14,030. Electrical costs for the extended contract period is projected to be $1,685. All other costs for the machines, including installation, service and maintenance has been borne by Coca-Cola Recommended Action: It is recommended ,,;by staff and the Parks & Recreation Commission that the City Council approve Amendment No. 2 to the Coca-Cola License Agreement extending the term for one year from August 1, 2001 through July 31, 2002 and permitting the use of protected cages to reduce vandalism to the soda machines. Requested by: Community Services Division 9 NEW BUSINESS: None JUNE 19, 2001 PAGE 11 r RECESS TO REDEVELOPMENT AGENCY Next Resolution No. RA 2001-01 1. CALL TO ORDER: Chairman ROLL CALL: Agency Members Herrera,-Huff, O'Connor, VC/Ansari C/Chang 2. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to providean opportunity for members of the public to directly address the Agency on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda.. Although the Redevelopment Agency values your comments, pursuant to the Brown Act, the Agency generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's' Card and give it to the Agency Secretary (completion of this form is voluntary) The is -a'five minute maximum time limit when nr Arcccinn fha Rar t=valnnmPnf Anta-mv_" 3. CONSENT CALENDAR: t 3.1 APPROVAL OF MINUTES - Regular Meeting of June 5, 2001 -Approve as submitted. Requested by: Agency Secretary 4. PUBLIC HEARINGS: None 5. OLD .BUSINESS:. None 6. NEW BUSINESS: None i 7. AGENCY MEMBER' COMMENTS: Items raised by individual Agency Members are for Agency discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting, RECONVENE CITY COUNCIL MEETING: 10. COUNCIL SUB' -COMMITTEE REPORTSICOUNCIL MEMBER COMMENTS: Items raised by individual Council Members are for Council discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. 11. ADJOURNMENT µ CITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION GOALS AND OBJECTIVES JUNE 5, 2001 1. CITY COUNCIL CALL TO ORDER: Mayor Huff called the study session to order at 5:17 p.m. in the South Coast Air Quality Management District, Room CC -8, 21865 E. Copley Drive, Diamond Bar, California. 2 3. ROLL CALL: Council Members Ansari, Chang, O'Connor, Mayor Pro Tem Herrera and Mayor Huff. Also present were: Linda Lowry, City Manager; Mike Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David Liu, Director of Public Works; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson, Communications'& Marketing Director; Lynda Burgess, City Clerk; Teresa Arevalo, Sr.Administrative Assistant; Todd Strojny, Sr. Administrative Assistant; Ann Lungu, Associate Planner Kirk Phillips, Associate Engineer; Deputy Diane Dodd, Team Leader - DB/Walnut Sheriff's Department; Sgt. Bill Flannery, DB/Walnut Sheriff's Department. DISCUSSION OF FISCAL YEAR 2001-2001 BUDGET CM/Lowry reviewed the proposed FY 2001-02 Budget. C/O'Connor asked for an update on E -Gov, to which DCM/Doyle explained that seven months ago, Council approved a contract to develop the E -Gov Master Plana At that time, Council authorized development of the Master Plan` and authorized' compensating CRG to implement the''first "E -Gov" solution, i.e., software or some type of service the City would provide via its Website. Staff would like to wait until the proposed media specialist is in place and can primarily focus on Website interaction and the E -Gov component of the site. Therefore, staff recommended that the Decision Package be placed on hold pending the recommendations of the E -Gov Master Plan. The same is true with respect to the Recreation registration computer system, which is a component of the E -Gov Master Plan and is dependent upon the plan as to the priority in terms of implementation. As a prudent measure, staff has included a placeholder of $50,000 in the "Computer Equipment Fund" budget allocation so that the money is available for implementation based upon Council's decision for appropriation upon review of the Master Plan. CRG indicated a six-month contract time. Due to staff interviews slated during the City Hall move, the time has been extended one month. CM/Lowry referred Council to the matter of Holiday Banners. Originally, funding was to be made available for this project through the Redevelopment Agency. Does Council wish to proceed with the next installment toward purchase of the banners or cancel the item. DCM/Doyle and Sgt. Flannery explained the Sheriff's Department 'budget request' to pay for an overlap shift. JUNE 5, 2001 PAGE 2 CITY COUNCIL STUDY SESSION C/Chang asked for statistics to back up the Department's request. He stated that Council does not mind spending necessary funds; however, they would like to be aware of the philosophy behind the request. .0/Ansari pointed out the crime is down in the City, which makes it difficult to justify additional Sheriff personnel. CM/Lowry stated that from a public safety standpoint, the Sheriff's Department might need to create a broader context within which to make this request. Sgt. Flannery explained that crime is down. Traffic stats are also down because he does not have the extra traffic officer to issue citations. One offsets the other. M/Huff asked for a personnel history/crime/traffic history comparison to assist the Council in the decision-making process. A discussion about holiday banners ensued. CSD/Rose explained that the Holiday Banners are in good shape but there is a need for additional and replacement flags. Council agreed that if businesses wish to purchase banners (100% of cost), the banners would be purchased through the City and the City's cost for installation and takedown would be included in the purchase price passed along to the businesses. CM/Lowry turned to the Capital Improvements Project list. Staff explained the proposed projects. DCM/Doyle updated Council -on the-Community/Senior Center/Library project at Summitridge Park and explained the geotechnical issues that have arisen with respect to the potential placement of buildings. Inaddition, changes in the size and operating procedures have been proposed for the Library. The programs would require 26,000 -sq. ft. - D.B.'s proposal is for a 21,000 -sq. ft structure. Staff has asked that the square footage be reduced to 21,000 by reducing the footage associated with each program, rather than elimination of any of the programs. According to L.A. County, an additional $1,000,000 annual operating expense would be associated with the Library. The County has not indicated that they are willing to pick up the additional million. In fact, they said they have no money to contribute to ongoing expenses. Staff proposes to bring this matter before the Councilfor discussion at a meeting in July. MPT/Herrera believed Council needs to look at the ongoing expenditures related to the Community/Senior Center before making a decision about the Library. MATTERS FROM THE PUBLIC: Mark St. Amant explained that the two hockey courts are still available in Chino and he believed he could get them for $25,000. M/Huff "asked Mr. St. Amant to provide a memo to CM/Lowry regarding this issue for distribution to staff and Council Members. II 1 2. MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR JUNE 5, 2001 G0i t t2--, 11*f4qFp CLOSED SESSION: 1 4:30 p.m. SCAQMD Room CC -8 CONFERENCE WITH LEGAL COUNCIL - Anticipated Litigation - Government Code Section (54956.9)1 Case. BUDGET STUDY SESSION: 5:17 p.m. CALL TO ORDER: Mayor Huff called the Regular City Council Meeting to order at 6:37 p.m. in the South Coast Air Quality Management District Auditorium, 21865 E. Copley Drive, Diamond Bar, California. Mayor Huff announced that no reportable action was taken on the anticipated litigation during the Closed Session. Council subsequently held a Budget Study Session to discuss staff's first presentation of the FY 2001/2002 budget. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Mayor Pro Tem Herrera. INVOCATION: The invocation was offered by Monsignor Loughnane, St. Denis Catholic Church. ROLL CALL: Mayor Huff, Mayor Pro TemHerrera, and Council Members Ansari, Chang and O'Connor. Also present were: Linda Lowry, City Manager; Mike Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David Liu! Director of Public Works; 'Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson, Communications & Marketing Director and Lynda Burgess, City Clerk. APPROVALOF AGENDA: As presented. 3. A. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.A.1` BUSINESS OF THE MONTH: Presented City Tile to Mandarin Taste Restaurant. 3.A:2 Presented Certificates of Recognition to Diamond Ranch High School for capturing the CIF Southern Section Division' III Team Champions 2001. 3.A.3 Presented Plaque to Monsignor James Loughnane in recognition of 40 years of serve to the L.A. Diocese. 3.AA Presented City Tile to Rosanne Bader, Principal ` of Diamond Point Elementary School, on the occasion of her retirement. JUNE 5, 2001 PAGE 2 CITY COUNCIL 3.A.5 Presented First Quarter Crime Statistics by L.A. County Sheriff's Deputy Diane Dodd. 3.13. INTERIM CITY MANAGER REPORTS AND RECOMMENDATIONS CM/Lowry announced that the City will appear on a website as a potential, candidate for grant writers to submit letters of qualifications for grant monies. for contruction of the D.B. Community/Senior Center and Library. MPT/Herrera announced that no Lanterman meetings have been held since her last _ report. A meeting of the'State Committee is scheduled; for June 12, 2001. At 3:00 p.m., State committee members will be taken on a field trip of the Lanterman facility to view the location for housing the severe behavioral residents. The next meeting of the D.B. Lanterman Monitoring Committee will be held on June 25, 2001 at 7:00 p.m. at the AQMD Headquarters Building. AB 896 (Dion Aroner) was heard in committee yesterday and was amended to include a 'procedure for allowing individuals to report cases of patient abuse or neglect in community homes. 4.A. PUBLIC COMMENTS: Richard Malooley spoke about consideration of a potential 8 3/a acre park site at the northeast, corner of Carpio and Golden Springs Dr. This location would require a zone change and lot split. Larry Rhodes asked for assistance in obtaining correct e-mail addresses for federal and state government officials. He also spoke about various energy saving rebate programs for appliances and residential lighting. Serena So, representing Students Against Violating the Environment (SAVE), said her group was concerned about ongoing. construction of new buildings and the lack of preservation of open space in D.B.. She also spoke about the future of Tonner Canyon and its environment. Mike Kerwin and Matt Laboda asked Council to consider purchasing a used hockey facility from Chino Hills for D.B. Allen Wilson expressed concerns about traffic on D.B. Blvd. at Grand Ave. and D.B. Blvd. and Cold Springs Ln. Drivers are not stopping when passing school buses as required by law and they are not stopping for red Tights. Darla Farrell believed the entire D.B. Lanterman Monitoring Committee should be permitted to attend the June 12 Lanterman field trip. She has had visitors express concerns about the tack of maintenance, street parking and overnight parking in the Deane Homes area. She thanked ACC/Cribbins for providing her with information she wished to review for minutes. She was concerned about the zoning change from residential to commercial in the area of Sunset Crossing Road. She again requested that Council consider Boulevard Bagels for "Business of the Month. Sue Sisk expressed concern about the condition of the fields at Lorbeer Middle School. She asked if there are minutes or videotape available for yesterday's AB JUNE 5, 2001 PAGE 3 CITY COUNCIL 95 hearing. She requested that the League of California Cities Grassroots Network, item 6.8, be purled from the Consent Calendar for discussion. Jeff Koontz requested explanation of Consent Calendar Item 6.10. 4.13. RESPONSE TO PUBLIC COMMENT: MPT/Herrera responded to Sue Sisk that she believed hearings are videotaped and she will attempt to get a copy. DPW/Liu explained Consent Calendar Item 6.10. CM/Lowry responded to Larry Rhodes that staff would attempt to obtain correct e- mail addresses for as many Washington officials, including appointees, as possible and place them on the City's Web site. She further stated that staff would provide information regarding Edison rebates and energy-saving issues: CM/Lowry assured Allen Wilson that staff would address his traffic concerns. CM/Lowry indicated to Sue Sisk that she would look into the matter of field conditions at Lorbeer Middle School. MPT/Herrera reported that, with respect to local Lanterman Monitoring Committee members participating in the State's Lanterman field trip, the State wanted to treat all three cities in the same manner and is looking to the State committee as the communication mechanism between them and the residents. The local committee will have to depend upon Statecommittee, representatives to glean the information and communicate to the various cities' monitoring committee members. CM/Lowry stated that tonight's budget item includes additional hours for "code enforcement to address property maintenance issues in the Deane. Homes area. The matter of parking is an item to be discussed by Council during a future meeting. 5. SCHEDULE OF FUTURE EVENTS: 5.1 PLANNING COMMISSION - June 12, 2001 - 7:00 p.m., SCAQMD Hearing Board Room, 21865 E. Copley. Dr. 5.2 STATE LANTERMAN COMMITTEE June 12, 2001 - 7:00 p.m., SCAQMD Auditorium, 21865 E. Copley Dr. 5.3 TRAFFIC AND TRANSPORTATION COMMISSION - June 14, 2001 - 7:00 p.m. SCAQMD Hearing Board Room; 21865 E. Copley Dr. 5.4 CITY COUNCIL MEETING - June 19, 2001 6:30 p.m., 'SCAQMD Auditorium, 21865 E. Copley Dr. JUNE 5, 2001 PAGE 4 CITY COUNCIL 5.5 CONCERTS IN THE PARK (The Answer - Classic Rock) - June 20, 2001 - 6:30 p.m. to 8:00 p.m., Sycamore Canyon Park, 22930 Golden Springs Dr. (first in a series of ten concerts) 5.6 DIAMOND BAR NIGHT AT THE QUAKES - August 25, 2001 - 5:00 p.m., Quakes Stadium - includes bus trip from City Hall departing at 5:15 p.m. - Game starts at 7:15 p.m. - Rallysaurus package $10.00). 6. CONSENT CALENDAR: MPT/Ansari moved, C/Chang seconded, to approve the Consent Calendar, with the exception of Item 6.8. Motion -carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS None 6.1 APPROVED MINUTES: 6.1 .1 Study Session of May 1, 2001 - As submitted. 6.1.2Regular Meeting of May 1, 2001 - As corrected. 6.1.3 Regular Meeting of May 15 2001 - As submitted. 6.2 RECEIVED AND FILED MINUTES OF THE JOINT MEETING OF THE PARKS AND RECREATION/TRAFFIC AND TRANSPORTATION COMMISSION MEETING - March 19, 2001. 6.3 RECEIVED AND:: FILED PARKS AND RECREATION COMMISSION MINUTES Regular Meeting of April 26, 2001. 6.4 RECEIVED AND FILED PLANNING COMMISSION MINUTES Regular Meeting of April 24, 2001 6.5 APPROVED VOUCHER REGISTER - dated June 5, 2001 in the amount of $881,990.98 (C/O'Connor abstained from approval of P.O. 10293 for $320; P.O. 10219 for $7.98 and Wells Fargo payment for $ 112.90 due to a potential conflict of interest relating to the Lanterman Expansion Project). . 6.6 REVIEWED AND APPROVED TREASURER'S STATEMENT -'for April 2001 6.7 EXONERATED CASH DEPOSIT IN LIEU OF GRADING BOND FOR LOT 7 OF TRACT 47722 (1802 DIAMOND KNOLL LANE, COUNTRY ESTATES) - in the amount of $6,930 as posted with the City on February23, 1999 and directed the City Clerk to notify the owner of this action: 6.9 ADOPTED RESOLUTIONS PERTAINING TO GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 6, 2001 - JUNE 5, 2001 PAGE 5 CITY COUNCIL (a) ADOPTED RESOLUTION NO. 2001-28: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 6, 2001 FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED Y THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES. (b) ADOPTED RESOLUTION NO. 2001-29` A RESOLUTION OF THE CITY COUNCIL" OF THE CITY 4 OFu' DIAMOND BAR; CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO'BE -- HELD ON NOVEMBER 6, 2001, WITH THE SCHOOL AND UDEL ELECTIONS TO BE HELD ON THE DATE PURSUANT TO SECTION 10403 OF THE ELECTIONS CODE. (c) ADOPTED RESOLUTION NO. 2001-3.0: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 6, 2001. 6.10 ADOPTED RESOLUTION NO. 2001-31: A JOINT RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES ACTING IN BEHALF -OF LOS ANGELES COUNTY GENERAL FUND, LOS ANGELES COUNTY LIBRARY, LOS ANGELES COUNTY FLOOD CONTROL, LOS ANGELES COUNTY CONSOLIDATED FIRE PROTECTION DISTRICT, LOS ANGELES COUNTY LIGHTING DISTRICT #10006 -DIAMOND BAR, LOS ANGELES COUNTY FIRE-FFW, THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 21 OF LOS ANGELES COUNTY, AND THE GOVERNING BODIES OF CITY OF DIAMOND BAR, GREATER LOS ANGELES COUNTY VECTOR CONTROL DISTRICT, THREE VALLEYS MUNICIPAL WATER DISTRICT, WALNUT VALLEY WATER WVWD , DISTRICT ( ) WD -IMPROVEMENT DISTRICT #5, APPROVING AND ACCEP NG NEGOTIATED EXCHANGE OF PROPERTY TAX REVENOESI RESULTING FROM ANNEXATION TO COUNTY SANITATION DISTRICT 21 - Annexation No.689 to County Sanitation District No. 21 w; 6.11 ADOPTED RESOLUTION NO. 2001-32 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING PLANS AND SPECIFICATIONS FOR THE PETERSON PARK DRAINAGE/IRRIGATION PROJECT. 6.11 ADOPTED DO SHOE THE OF DIAOY 001-33: A RESOLUTION OF THE CITY MOND BAR APPROVING ,PLANS AND JUNE 5, 2001 PAGE 6 CITY COUNCIL SPECIFICATIONS FOR THE BREA CANYON ROAD BETWEEN PATHFINDER ROAD_ AND THE SOUTHERLY CITY LIMITS AND BREA CANYON CUT-OFF ROAD BETWEEN DIAMOND BAR BOULEVARD AND THE WESTERLY CITY LIMITS STREETSCAPE AND, STREET IMPROVEMENT PROJECT IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS. 6.13 EXTENSION OF CONTRACTS FOR CITYWIDE MAINTENANCE SERVICES (a) ` EXTENDED AS=NEEDED STREET TREE PLANING SERVICES with West Coast Arborists, Inc., in an amount not to exceed $100,000 for FY 2001-02. (b) EXTENDED GRAFFITI REMOVAL CONTRACT WITH GRAFFITI CONTROL SYSTEMS - for FY 2001-02 in an amount not to exceed $35,000 ($30 per site/1,160 sites) (c) EXTENDED CITYWIDE LANDSCAPE MAINTENANCE CONTRACT with TrueGreen Landcare and Maintenance for FY 2001-02 in the amount of $243,398.04 and authorized a contingency not to exceed $150,000 for additional necessary work during the fiscal year. (d) EXTENDED CITYWIDE TREE MAINTENANCE CONTRACT with West Coast Arborists, Inc. in an amount not to exceed $100,000 for tree maintenance and $15,000 for tree wateri $115,000 for the FY 2001-02. ng, for a total authorization of MATTERS WITHDRAWN FROM CONSENT CALENDAR: 6.8 AMENDMENT TO THE LEAGUE OF CALIFORNIA CITIES BYLAWS ESTABLISHING A GRASSROOTS NETWORK - In September of 2000, officers from the League of California Cities brought forth a proposal, which would significantly expand their legislative influence over numerous' issues of concern to cities. The concept, which became known as the "Grassroots Network," would provide 1`4 new staff and reallocate 3 existing staff in 10 field offices to support the League's 16 regional divisions and 476 cities in advancing legislation that benefits all cities. According to the League's rate sheet, expenditures tied to the Grassroots. Network will increase dues statewide by an average of 53% per year commencing -with calendar year 2002. For the current year, the City paid $8,504 in membership dues but will incur additional costs totaling $2,232 if the Grassroots Network is approved. This amount represents 50% of the program costs for 2001 and is to be applied toward anticipated startup costs and other associated expenses that will occur prior to December of this year. The total payment will increase to $13,487 for 2002, with a full year of program funding accounting for approximately $4,643 of the total amount. JUNE 5, 2001 PAGE 7 CITY COUNCIL Allen Wilson said that even though many members of the legislature came from local governments, they are neglecting the needs of local governments. He hoped that more emphasis would be placed on local governments. Sacramento needs to come up with a solution for returning monies to the cities to replace the loss of vehicle registration fees. Following discussion, MPT/Herrera moved, C/Ansari seconded, to approve the revisions to the Bylaws of the League of California Cities providing for the establishment of and financing for a Grassroots Network. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/ Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS None 3. PUBLIC HEARINGS: 7.1 (a) PUBLIC HEARING - RESOLUTION NO. 2001-34: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NUMBER 38 FOR THE FISCAL YEAR 2001-02 - At their May 15, 2001 meeting, Council approved the Engineer's Report and adopted Resolution No. 2001-22 to declare the City's intention to levy and collect assessments for District No. 38. Council also set June 5, 2001 as the public hearing date on the levy of the proposed assessments on assessable lots within this District for FY 2001-02. The assessment -for FY 2001-02 is proposed to remain at $15.00 per parcel. M/Huff declared all three Public Hearings open. In response to Sue Sisk and Roger Meyer, DPW/Liu explained the location of the districts and displayed the, boundaries on a map. There being no further testimony offered, M/Huff closed the three Public Hearings. MPT/Herrera moved, C/Chang seconded to adopt Resolution No. 2001-34 Levying an Assessment on City of Diamond Bar Landscaping Assessment District No. 38. Motion carried by the following Roll Call vote: AYES COUNCIL MEMBERS-Ansari, Chang, O'Connor, MPT/ Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None (b) PUBLIC HEARING - RESOLUTION NO. 2001-35: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR LEVYING JUNE 5, 2001 PAGE 8 CITY COUNCIL AN ASSESSMENT ON CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NUMBER 39 FOR THE FISCAL YEAR 2001-02 - At their meeting of May 15, 2001, Council approved the Engineer's Report and adopted Resolution No. 2001-23 to declare the City's Intention to levy and collect assessments for District No. 39. Council also set June 5, 2001 as the public hearing date on the levy of the proposed assessments on assessable lots within this District for FY 2001-02. The assessment for FY 2001-02 is proposed to remain at $130.00 per parcel C/Chang-moved, MPT/Herrera seconded, to adopt Resolution No. 2001-35 Levying an Assessment on City of Diamond Bar Landscaping Assessment District No. 39. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/ Herrera, M/Huff NOES: COUNCIL MEMBERS- None ABSENT COUNCIL MEMBERS - None (c) PUBLIC HEARING - RESOLUTION NO. 2001-36: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR LEVYING AN ASSESSMENT ON CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NUMBER 41 FOR THE FISCAL YEAR 2001-02 - At their May 15, 2001 meeting, Council approved the Engineer's Report and adopted Resolution No. 2001-24 to declare the City's intention to levy and collect assessments for District No. 41. Council also set June 5, 2001 as the public hearing date on the levy of the proposed assessments on assessable lot within this District for FY 2001-02. The Assessment for FY 2001-02 is proposed to remain at $220.50 per parcel: C/Ansari moved, MPT/Herrera seconded, to adopt Resolution No. 2001-36 Levying an Assessment on City of Diamond Bar Landscaping Assessment District No. 41. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/ Herrera, M/Huff NOES: COUNCIL MEMBERS None ABSENT: COUNCIL MEMBERS - None. 7.2 PUBLIC HEARING - FIRST READING OF ORDINANCE NO 2001 -XX: AN ORDINANCE OF THE CITY ;OF DIAMOND BAR APPROVING ZONE CHANGE NO. 2001-01 FROM UNLIMITED MULTIPLE RESIDENT (R-3- 8000-25 U) TO COMMUNITY COMMERCIAL (C-2) FOR A PROPERTY IDENTIFIED AS PARCEL NO. 2 OF PARCEL MAP NO. 10208) Canyon Wash, LLC has applied for a zone change for a property located on the east side of D.B. Blvd., immediately north of the Pomona FWY/SR-60 and east of the Orange Fwy/SR-57. The property consists of 5.43 acres and is identified' as Parcel 2 of Parcel Map No. 10208. On April 24, 2001, the Planning JUNE 5 2001 PAGE 9 CITY COUNCIL Commission recommended that Council approve the zone change from Unlimited Multiple Residence (R-3-8, 000-25-U) to Community Commercial (C-2. The purpose of the zone change is for consistency with the General Plan and the eventual commercial development of the subject property. M/Huff declared the Public Hearing open. Sue Sisk said she understood that this property was once slated to be used for an overpass connecting the SR57160.. She asked if a zone change would result in the community giving up its options' for connecting -the freeways to mitigate traffic on D.B. Blvd. She believed that the City should monitor'this area for future development. - Dick Farrell asked if the City could purchase this property and improve it aesthetically. Allowing commercial development on this property would make a bad situation worse with respect to traffic on Diamond Bar Boulevard. Allen Wilson said that if the zone change is approved, it istheapplicant's intent to build an auto repair shop. When was the last time D.B. made a property zone change? How close is the proximity of this property to the Minnequa landslide and if applicable, how has the current property owner benefited from the Minnequa landslide? Darla Farrell expressed concern about the potential zoning change and supported the concerns of previous speakers. If vehicles are allowed ingress g property e 'traffic is congested, it' -will create a and egress on "thiswher bottleneck. She was also concerned about the stability of the hillside behind the property and believed that the City would be opening itself to potential liability lawsuits in the future and other issues affecting residences in the immediate area. In addition,. there are concerns in the area with respect to crime. She believed the City should buy the property and clean it up. Kurt Nelson, Canyon Wash LLC, stated that his company acquired the property through purchase of Transamerica. Two years ago, he checked with CalTrans' planning officeand was told that there were no current or future plans to create an overpass at the site. His company was not presenting a project for consideration at this time and he stated that he was aware of the homeowner's upslope, who have soil stability problems. His soils engineers have worked with the City's geotechnical consultants and any development' of that property will take those mitigation measures into account, which is one reason that development would be confined to a very small portion of the property. The existing zoning, which allows attached multi -family house, is the current issue. The zone change request will not change whether the property can be developed. Any future proposed projects would address traffic, soils and any other concerns that are placed upon the project. He asked that the Council consider only the request before it tonight - to bring the property into conformity with the City's General Plan. JUNE 5, 2001 PAGE 10 CITY COUNCIL There being no further testimony offered, M/Huff closed the Public Hearing C/O'Connor responded to Allen Wilson that this property is not the same hillside as the Minnequa Landslide area. It is a considerable distance away and has no effect on the Minnequa Landslide and related mediation. M/Huff said he was told by CalTrans that the geometry of the supposed northerly connection does not fit current standard. The, -only way CalTrans could create a connection in the area would be to eliminate a number of homes. Following discussion, MPT/Herrera moved, C/Ansari seconded, to approve first reading by title only, waive full reading of Ordinance No. 01(2001) Approving Zone Change No. 2000-01 from UnlimitedMultiple Resident (R-3- 8, 000-25` U) to Community Commercial (C-2) for a property identified as Parcel No. 2 of Parcel Map No. 10208. Motion carried 5-0 by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/ Herrera, M/Huff NOES: COUNCIL' MEMBERS - None ABSENT: COUNCILMEMBERS- None 4. OLD BUSINESS: 8.1 ___ STATUS REPORT REGARDING" THE L.A.- COUNTY - SIGNIFICANT ECOLOGICAL AREA STUDY. Martha Bruske spoke about her perception of open space, as opposed to the Council's concept. She wanted the SEA protected and supported the County's efforts. C/Chang moved, MPT/Herrera seconded, to direct staff to continue to oppose the L.A. County expansion of the SEA boundary into the City's boundaries and its Sphere of Influence. Motion carried by the following Roll Call vote: 5 AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/ Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS None NEW BUSINESS: 9.1 INTRODUCTION OF FISCAL YEAR 2001-2002 BUDGET - Presented for discussion at the June 5, 2001 City Council Study Session was the Proposed FY 2001-02 Municipal Budget. The projected General Fund resources are JUNE 5, 2001 PAGE 11 CITY COUNCIL estimated to be $17,228,205 with anticipated expenditures of $16,238,340 for a net change in fund balance of $989.865. MPT/Herrera requested that Council be included in all future discussions regarding development of the Community/Senior Center/Library project due togeotechnical concerns 9 and other recent complications. N C/O'Connor agreed with MPT/Herrera that the Council should be included in the process. She said her efforts to have the matter of the ongoing development of the Community/Senior Center/Library-project-included as a regular City Council agenda item have been thwarted. C/Chang moved, C/Ansari seconded, to schedule the Fiscal Year 2001-2002 Budget Public Hearing for June 19, 2001. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/ Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None Redevelopment Agency at 9:30 p.m. /Huff recessed the meeting to the RECESS TO REDEVELOPMENT AGENCY: M RECONVENE CITY COUNCIL MEETING: M/Huff reconvened the City Council meeting at 9:35 p.m. 6. COUNCIL SUB -COMMITTEE REPORTS/COMMENTS: C/Chang reported that on May 18, he attended the Asian PAC "Cost Vision 21 ", a very active committee that addresses voter education and registration. He was a keynote speaker at Boeing/McDonald Aircraft during Asian Heritage Month. He attended University. He congratulated this year's commencement ceremonies Western r d ates. On June 2 hereturned dfrom personal business trip. Upon his return he joined the "Paint Our Town" event, a great happening. He thanked the 100 residents participated in painting five houses under the leadership of DBIA President Bob Zirbes, organizer of the event. Later that evening he, and the other Council members participated in the D.B. Chinese-American Association's annual dinner. onference in Palm Springs May 17-19. Shoe also condtuct d a D B. f naltended the rmentotshi C' n the to p a e 19 . She encouraged interested parties to contact the high school about participating in the program. On May 21, the Council held its quarterly Coordinating Council meeting. On May 22, she introduced CM/Lowry to the senior citizens l On May 21 and 23, the Community Center subcommittee met to discuss matters of concern. She also participated in the sanitation district meeting. On May 24, she attended the 12th City Birthday Party wrap up meeting. She also attended the Chamber Mixer at the Walnut Valley Water District co -hosted by Walnut and D.B. On N lay 25, she attended Diamond Point JUNE 5, 2001 PAGE 12 CITY COUNCIL Career Day and spoke before the different grades. On ; May 29, the Council attended the Sheriff's luncheon and was updated on crime statistics. On May 30, she attended Castle Rock Elementary School's career day. Also on May 30, the Finance Committee met to review the budget. That evening she attended the ouValley Rotary he participated in the Walnut Rotary Golf namennut t. On June 2, she On her dau liter participated « « event. She also attended the Chinese-American p �c pated m the Paint Our Town mrican Association's annual installation dinner. Yesterday, she visited with the !third graders of Maple Hill Elementary School and participated in a golf tournament for Diamond Ranch High School. She requested that staff provide a briefing on-.4he City's census information at the next City Council meeting. ; She asked for an update on the Industry East Project. She congratulated this ear's graduates. One Of her daughters is graduating from high 9 Y g school and the other daughter is graduating from elementary school. She wished fathers a Happy Fathers' Day. She urged everyone to drive carefully. School is out and children will be out and about. MPT/Herrera commented that the Chinese Association Annual Dinner was a spectacular event. Approximately 500 people participated and the entertainment was wonderful. She invited the public to tune in to Channel 17 on June 12 at 7:00 p.m. or attend the next State Lanterman , Meeting in person at that time in the SCAQMD building. The topic of discussion will be the security plan for Lanterman Developmental Center, which will be receiving 128' severe behavioral clients around October/November, 2002; architectural plans will be shared and reviewed as well as a possible discussion of the EIR process.` C/Ansari referred to the publication from Adelphia listing the services they provide. There is no mention of a Southern California office for customer service. She asked the Council to consider sending a letter to other cities that contract with Adelphia to ask them to put pressure on Adelphia to have a local customer service representative. She requested that Council` consider establishing a policy for use of public facilities. Recently, a film company was charged only $25 for each of the two days it used the skate park. She observed that Coca-Cola has placed cages around coke machines in City parks as a result of vandalism. She would like this matter monitored. At the last Council Meeting, Torn Ortiz mentioned the need for a Veterans' Advisory Commission, which she believed is agood idea. She would also like the City to have a Human Res Commission. She requested staff to look into increasing the stipends for Commission members. On May 15, she attended a solid waste meeting. On May 17, she attended the Inland Valley Economic Development Corporation meeting!, She congratulated C/Chang on being selected Entrepreneur of the Year for the Inland Valley. On May 18, she attended the Southern California Leadership Academy Seminar and was elected as a board member. She attended the May 18 through 21 Contract Cities Meeting in Palm Springs. On May 24, she attended a Livable Communities Meeting. Also on May 24, she attended a CLOUT meeting in Ontario. On May 27, her son Sean married Cheryl Cohn in Ontario. On May 29, she attended the Sheriff's luncheon. That evening, she attended the Citizen's Sheriff Academy. Four D.B. community members graduated from the academy. On May 31, Inland Valley Micro -Enterprise JUNE 5, 2001 PAGE 13 CITY COUNCIL received a donation of $10,000 from State Farm Insurance. On June 2, she participated in "Paint Our Town." She thanked DBIA for their sponsorship. Later that evening she also attended the Chinese Association Dinner, a wonderful event. On June 3 she attended 11 Monsignor Loughnane's event at the Embassy Suites. M/Huff commented that the Parks & Recreation Commission is currently working toward a recommendation on the matter of the coke machine cages as well as a fee policy for use of public facilities. The Commissioners received a raise in their stipends about a year and a half ago. He reported that Gwenn Norton Perry from the City of Chino -Hills has been'selected as the chair of the Four Corners group. He met with six students earlier in the day that spoke about the preservation of open space. He spoke about his son graduating from high school this year. He wished all graduates Godspeed. 7. ADJOURNMENT: There being no further business to conduct, M/Huff adjourned the meeting at 10:00 p.m. in memory of William Flannery, father of Sgt. Bill Flannery. ATTESTLYNDA<BURGESS, City Clerk `. CITY OF DIAMCiND BAR RIUN! DATE: 061131201,11 15*6:123 'VIDUCHER RESISTER PAGE: 1 DUE THRU; 06/19i2001 FUNNED /SECT - ACCT -PR9=7 - ACCT "WO # lir%,valm DESCRIFTIOPNI M U; N T Dr)TE c H. F C 0-J"14.095-42330— & MR C -../i it 9/ZC--FC-0? 50765 TOTAL FREPAIDS ,2q--j.G,oF CO -101 TOTAL VOUCHERS 1290. Ao TOTAL DUE VENDOR 1 290. 00 . I-PAAR` 0015350-45300-- MATURE DRIVING CLASS-HRTO C)6119/2001 5076S TOTAL PREPAIDES 120.0,0 TOTAL Vl i.11CFEERS 0 TOTAL DUE VENITIEUR SIRTAJ ALI ofil -3-4780— 4131-2-1 RE REUION REFUND TFO-FAL FREF"Aill., S T 0 T f`i H Et P,'. -E; .0 j0W.-Y WEN TOTAL DUE YES"JIDO. WKIACT 11ASEAWS T07AL EPA12E -0 1T 1OT6 T 011F.A. 7"T WIPL D13E VEN5:.-30R 2W PAPRESS C.ARD3 -f 24, 4 0 2 611r)' TOTAL PPEPAT'--S ln27 TOTAL VOLIF.,"HERS TOTAL DUE VEN11DOR 283:76--0 PRTA-KS T-O'TA-L P 21' .61J 2100- 232c. i A, E VE-111ir-P, 51730 REFUM W DIDAER! TOE 328. 2MAD TDTAL FREPAID-E, T 10 T A i. V 011, U C i I'll E: F.S. Of) 200. CDC. 7 7 L DUE 5 -C' 53-.0 12 Or TRACT CLAS9-SPRINO TOTAL �TPEFAIZS TAL D"l-L-E VEN;.--mm, 15 422'--.-'!2 R-ErDRE4'ITl--0P-J Rt-PUND 47 TOTAL PREPAIE 00 TC: T'-' 1, V-1-01"OCHERS 0 ''-f T A L DUE VENTIBR; 4100 CITY CDIAMOND Bpi. RUArl�Tz f' 1 = , 3t4+ +4 ,:?� VOUCHER REG19-PAGE, : � 2 - - �{ate i,1L 13 (x F iry r - - xiz .J• vvF Lv _.a `7R T? }'(oL rid n t4"fr.,. #3.._, n Yk rtf .�'. vl =yu°� It?i r + . _ s.a..r.�� fi I T ,-,- _,.i..I.a. r,.i ..! , _71,; f� L, v: H uIr LLIN DA r _ - ..._ .:. .zi..F3 ulu D", r g 66 _i.•. a.-1,• - f I A L: i :: fi. _ CITY OF DIAMON-D ii, DATE" '06j"L3/2001 15-06-M, -BAR 1rt Ir,.H„ Ri PE, -,.T S-.I:P I -Ac'-'- NMU06/1r12:01 ..tF..�i C-11 :EL•i.T i.1sS�;.? ifl._r U. ,. �iF,It V' r T:T}vf.f� ..::_ li>_...arf{. M-11 M-11 >s Elicl ,- M1 ` a,.3 Lry'i[' - LCr., - _.., Lf ^C _r_�fihi_ k , T F G - •u t F ! 1.1-A."118 v:1'I PLIES-F-milAmClE �. �` i: -r N i•: ,JAL L..- 7 r { [€+ A 403V-4 12-00— *` j iR L`!kF .k_v-t•tT MAI,.'ti?,.. r. p[ x. :_ T [.Es j'CG Met SUIPPPi • t :. _1 Tic_ pi pp 3 , ' ,.[_ :E pf t .L �( ♦`fyL,E •(• r k f•—Sliu � t n _ r•_ .._p. TLC xs . t - ,,. - .___." -::. a.-r.•_� �L _ate_ _..,..,,_ - - _ ..J�,.�_, t� = f :I55 41_ .29 OrMO; r - 1:11. r c v __ - T - -f~ e fin .. _ CREDIT—FIN" is .P k ` PO It cl 4 Fn L L_ vECJlj _::-3., _ -tit .1 .— 1 ,.. Gf E PY c T, r}r: iI i- TF -F• r* FLT S:,L�I.S v 17 '� v ,. _ .:__ :.p,n if hT nak - r. E:[ E"4p`T7fgi k MI eras r;^ ,M�!i-L 3 T—Li YYtt .� y:J. 1n •-: f r T - r D - - a , TO - Eq or -,f zo It CA Act 00 C Vpi r,,EEne Y. - - _ - a:♦.. --P :,_, x Y.._r,_ E,k i.... - I HL -- .:pirlB, r CAD i . ri- ' CIF EgAzvj EI•:r' C ot. t _ 11u �sATC= it - i, Jl',:,1iv}5 15- 06 ry:.v t`f'UT}•Ii .,..F.'Ef;?ST ,DUE : fart -z f , n TH r r,, P t i...,.,=_ :,tn. i.Gw:.!_� r.�.:; - !'1 _ _ :. . , i'3,..'. t_ is�.?T!=ti .�.; n':.i?i'., ist,i 1. 31774 -415 -1086D53 -4'41t ..L,- : _. i ++,, VO4 i.t�..'T f r it i- !s �i.__s.cs�t-. :.i: -!ice... ,_.�. v.�� ?--1,057 r - TOTAL FREPAIDS CAL '!'-: .. LTFuEI`I-. .uLI`F KI i_FJa .•. i. mss. -_ _" '. - .-•J-J�- :a 1. P� Tt'. F 7 [, rn 1tiF4. 7f _ �'�i'S �" (� P. fir... U(i S - s Ji. - f-_•a:'_iv'3 1 'Tti•�'i:_'- l - ....:.1` t1 7 t -:._ _..:. iiwt. F p.. 13d,tF�� t.r{?� ter._ „ JF..L. -.. - .:.;°..!4. - - : :--�.t1i lr.L..r F'tai�.Ri •J T i rI C!"11 Ru i _:.Lx._ UCU - -f,-- ::. �, :rt c •mac PriUM7 c 13 7L r1r.m RAC ..: .�. TJ _ "t - S - 8. .. i" C Y -. 1 - voi 1- 5 001 r, - S vii pl -. ,, CTTY OFPION AR LF a-.;<. J. t• .F�=.t-:: trL lfr:cc t-t-•u��!- PACTE! c t Ti - Tit FEE L_ rn: , "rrt r rr ,., ;iG•s., , _a... • Gii 7� efC, I �,�: -i 4 i''7p?FRzf a- R., f 3L,•: .: r� k t 3 1 r L AT: , IT D.. -E'er.. T � �. C•,�J.�.�� TM:L- ... !f-Wil:?ui WATER SV -hj^R AIL 4 v-L{f_4 1.i < tt SSC r "fY 88 c Min- o"as .:., T`_ TAIL D d-VIENIDORt -rr r-ri r.:...,-�, - pl,4_ -wP h Pose r� �, : f:., �i . i : y• :SiY 1,2 183 L - _ _.n r - i FU lC e M.-ice.. E.'3 .:,Lr....ni�.� d. ei. .ri.... r Ct .a�..rORA -v:- i :�' ' -_ i CVi - - - __ -: .r 7m ng, •:: :._.:: : h r0T _ r - .. - Z. .-. ,r. - 07 Till F" { -. T Y 00 Ci TY OF DIAMOND BAR' narA=e.iE'xa Lvitfd3sico ,.s¢ir ;W_,..:S VsCHE L .ry I.-.: r r-t i _- PAID }F fHP O_,1 ,ri 1 Tp Tm?pni AL U' HERS ni u'Fin r ,. _.S AIy T - - t >-.... 1 t 3 -RAM it JUNE AD _21 d - a " T. ....:_ Lw..T Cif l `l. T r F _ I' ,T `a- Ian- C L r - a t f I -.Mr S ' SO 417 r IT � -rtoi -.Tpmp.' :- _+.L , r FST.... t• ;+ ' _LF i't _ it }f L ZLLQf TLti - d d .. T r ..Tia -__ G. �- 'l-RI-21.1—sCr S --- - - AFL?u�^17PMIN L,.: 11 v3._ -E. i t - r r.. r '. ,.v.'—_ 7._ :£a vim': CITY :fir DIAMOND DAR RUM DUO MAN! itf.,.�:,titr'i REGIMER FAG 7 U HR 06/19/2001 , - a. v::.. . 1N.VDICE DESCRIPTION 07 03 FQM DE&P ,: - F. =COMMI at._'. TOTAL PREIPAIDS On TOTAL VOUCHERS „ TD:TA-L DUE VENDOR 16.21 _ ,_-M..,r.f...__ - INC ';'_ _ 3 1..:,O. r:r -fry: ,-. PREFAIDS---. TOTAL VOUCHERS 32 00 .' VENDOR - - .tea-T(L DU .FL.a.+v E C All 4 0 CONTRACT CLASS -SPRING TOT AL P. .'ii 3 ,. TOTAL VOUCHERS TOTAL 1,U; E VE; -IT ,. 426,00 - s '',. L - '-53' `_ R101452001-1,3013 "v rS ,�-: -F C;t^ 4 - - - Rt 7O YOUCHETO r:. DUEUl -. rL VOUCHERS TOTAL T1aa,! r } Vr Il�ar ri ' _,J,: _. iJ!vJGi Lf.P: EC.:] 'S`;}?Yc.. E+r5i�.I .{ei t 1113 .._ .. 5 0 .2 1 5829_-rte+r,. 0014090-42120- 502W4172 AXPRESS MAIL-GENIERAL i. L.H.l_.. a . cc ._P.._DS 1F... >�Th '_L`!' -fin i... aN TOTAL 1�_i VENDDR 122. EM -`. ,-. r. 0• _' OU AL DUE VETxum FIRIT — C ICE J-- i, 3 ;l.,22'79:z5- S 1 . LL ., TOTAL_11D .. s s . TAL r n _ TOTALE VENDOR RMT RMS .. _.::. _t -_. 1-. i;x^ PK DER REFUND SUMMIllTRI P TOT , *,S TOTAL qtr TOTAL VOUCHERS , r CIT. OF DIAMOND BAS L -Nter. 4aP _F . c •—.Lvi a 0 6 j` -r Y AD P -4, -i':...-: ri-....v_vTRD rv�.av _ T T4v'4 U_i_vswaRIFT FRt 1=moi'. i f}e1T. DAT; _ OU 01--MU FLR' M1 T DIT JAL PREF-A. 7 DS 1W L ul ., I T. I P jT IIIH --'7-T f J' H F, ! Hm,-. - 77 PUDN i ;,Ac -.q7 a r - f L res TO 81 „_:: r f �--• F•4 a- f PRE A AM r82 2 il.Thi Y M VEM In l 1 ASA' T^T F Lf -CIO rT WPM t -- L__ a +. . ...... ..... _ C _ v HRS _ . Ttl—PA - Y a e ffEl ii n _ - -- r. t-481 v rT �r v n -r , , _ -- T _t_ t � 't .. ...t._,.- is i - F . amu.._ r, n 4 .. :. �_r t u CITY OF E; o?li{ ESR E DATE! . REGISTER: - - u ,.. Ams. - DUE T RUH c...,.-; .,E•s+!-('ii.i. i .:,.,.s s_ . i,!..1 - i.; 8?�, 7 T _ aa ^: IN 1i1:,� x'jLtt't•,: L >< p� t T !! iL� U. BARBARA HEMNEISY E}r -: 47_V-- 416•:2 F:Es".�sCi?TI�1:. ,.CFi?PM 70. DO - ^_ TO 7#,F7 - i Ir:}.. vim,..,._,_.: - - • RS t: I . t=IV_7..'ri Eit� - T r• 3- iL ,_ :.L 4.:_ 4L3+uiJil - 1 _. T _ - i n.n L C P 0856 r1 }€74,!.1 r:,•, q j t. L - - T? r. - r ry. _, r: - - ry 7 ,_ -._ - nn- _ - ,.t T ._ - - ._,- - -_ I...''I�i_j{FTTv.- mss. Ak 71 4 f f5 r I CITY OF D t ANIOND BAR pp / I�`LxTkr•iErlL. yjl'LS�Ij{{ FG fit. { _ "_ _ ._ r': RLC.��:.n�..- :" xJ.: tri t.ivl ,>_i.MI TE::, PRE., a - - V hi t rT : rit-G, ..,_�.� fl":; j. ., _i Cy..- 1.k to:._�, n r., rl rL.r _+.. k ni- -- rF,hT Nc r,_ 10 1- - - _ E av - ` T 07 Ali 7 �qY - ..- MTA ._ F r E- .t:_ V-110 .4_: iSti t5�3 Ei L_l�..u___ ? �tP C- _ PPE 4 : fliff" C1.6 rp Gxe• •�l. VJ 1L.Mi85 r F r V" pp; vu X21. I UP .167 Ml _'.¢3::. n- ! _ fl i • 493 .91 T .T r ,. 14 !Jt 00 ^r'7 t F . _• 0 V-: - CTTr T L'l;xMOND MAP! E: ; f; T :,nt t r L , i T rr ! ! 'zuLT i _.4 r rlcL ?1':3 *drtlii rf -.L. S. 1,7- Try �j..— ^ DUIE LI _fuA. tl r 0 7 - - pc rk Et ! Ifs , ,_p, rL T TVIL F DIT _ , -`--'_� r. - .'Y�. r1 .`. 7 pp .• - - - U 4.T�1 y OR vw Tf' GZL A S*':G r _i,ltO,r _3vrT r n _,r... ' •__ z _ _ 1 fm LUE IV P :.. 582 5( `!--i 1,1!'r t a 33�' i ... ,...�_. T!-MAI r` - i'?T yy pp _ ..1�... r r, D! 7 NITr CITY OF DIA !l)EQF. RU9 DUE: 0_%1-:;2001 .. 15-00-1,3'. t'.�� i:r F'.EGISIER -PACE - a. -12 - E THRU� 06/19/2001 _v LOS ANIS LEE; COUlNili'%, >x___'r H -- ,___._ i -tL t 40100715 iYy1 y.TG: 'lPA5-',-,3ES—MAY f 115:1 .. .. ...«__ ..i 1 lx:r_r -� ff l3 _:w 'T 3 -F r. 4 TOTAL Ra AIDS TOTAL VOUCHERS 1 a57 Xf - T PD 10-11 S a ATTr_H { Se60~ I T 9J f { rt T PFS .1 1 xi. ..�. ..: i'vn ,S '.L rr�i'.i?+«i si_a..+ - - TOTAL Ffats..S AIDIS 1.00 TOTAL AL Et_ VENDOR DO r . LOS A.`._E,.1_ COUNTY ',_9`.F t.T......,.: DEPT T °t .' �3 -v J i° -I - .,; t {{ E d.1�uF f"—�`A PTS 2,26-5.11 +,.. l' xfN6 _-_ _. ._ f. 18-5/351 __.-,3st: it : OMWI-�5402-- 3518t/35186 B/DAY 'CELES-4/29/01 662 60 .✓v:.e a. ..s x,o., zit z 571.36 f -„ - --. .....--_iii. _ CC 151-411, i.li.. x....S.'I. .. ±s s O TAL c FR. E: _ TOTAL VOUCHERS 15,W9. 13 mm. WE VENDOR 15,909 "WO _ .13 - LOS ATEAS SUB'__ ._i 1.. ,.. .lJ J. i , f 211.74 i. /_l.3 50767 TOTAL PREPAIDS- 2134 TOTAL. ': cl ", . t .._ DUE a..k.sr.'. - 21.74 VOUCHERS P TOTAL _VENDCR EWE MR .2 RECREATION REFUND 4-0, ,TOTAL FREF�IDS v : t -L a........ ...I ,...ii 4100 - M -70x t T 0 TA, L. DUE VENDOR W6 Xfj :i i 33,02t0o 1 W65 _ CITYK.-PSIDY MAY :i 3,4---08.00 TrO.T_ _ tr I : ,_ _ r — r Ica CITY "F DIA IID ELS r 'DATE' ftSy 1I r'2(f 1 _ i1- •1 j.. (. RI i' Lt RC !STER rl c Tuna st0:. 1101 l[, �_v_:i3rsa �:Vt a.t_.v _� PREPAID il�t!'rlGEr'1 _T r ntt l�T T Lr•e_�r :..__. PO rid T% OWN- 1,.l�. 1 r M Pr -.Dmr i, r:_ U Y.A L.. Nl- 2301i1-- vlei[• �Pt.00._F_" - F`4. Gy_q JY�=pa _• ' urr.._ v3.a.. :�aJv - iTh r ,r 11-1t N. ; z, U. jT rii —1 it- rDp ...mow P. 7rr1 .0 At Vw - " _, P 7.— T uST r -.u y is i 40 _.t f -- MjuR. 4v ,:.i .. ...-v .: .. PY.. -. .Ellam fG ., , f Al P i^ r_ •"— • i^.a ' ri r t f 45300-- 9i V58EMT - T F I n .oS i0 .L i—U.N. 4; ra" t C r CITYOF IMhUN;; DUE THR. f- r T: } }€�. A" �.F �Ff ACCT rnL l i£t j �(,i. J_,r ,s! TI! F P[MD i F -TrL etl_-iti, aEr'T:f-.v.. [� Lf -L.Fi..sv:i C pq i 4 �G- : ,�- f +r .,. u :,Eon Lien -rn7riz i -P ER C� ,_ F.ri.,_S 5 rn Cr 1. Tt _- r_.1;-L v"h it S .5 V'z1 •;__ - L .-.-_ -. _ i L ; v _ 50751 pin ev n r 0 r. .. -r - 1 3F5 Z r , ., L- 3A- _i.-.___"no i i T RE A ` t: _ t= - NA Ul P T t r s' / rt 1140- - i e,fJiM fjt L vt r-F r.. VV t ? r ., jTrp 4Z.-f 4 15 5' n _ �: '� 1 �Irt -j ' G -III TOT EPA, f Yi r ' ::f _� 1 CITY GF DIAMOND FA° DS/126!2, 1 1G 1 i;�.r� DATE.- « �• rty.,�,, :CI�I".F�: wL ;;Ez�TGF F,GEa DUE TSR' 1 06.11191 j01 PE , UND- --CTI ..svi^T Pf d : ,. .? 3 fr Tr.r tt C Tr a -f AMM -.- D- FHS iFCE U'.UE RY.. COM„ A40 . _ _✓Jl 9. I (__ .It r-11 18 C "_L F' r:'[Q..t4 3 _, 2 43. TrTf PRE^A*D^ - 'T"T is!i. i Ee Ln 43 x D=Lj R Liv r C myS.r- 1'V=; CIN ter. - T! 3 hw...FLS VE �t„`? s,i- C Ic.h x TFr`i P i �!'._ rj ti .CHI ...-:..i vim. ,s.raJ _. f.-l.i_c•_l: t I <: Sa.v< 7,L"5 50:3: ;:.. T :...r,- i, x:.80 4 9 0...:f• r t,_F �.�i,.EK-C Su t - ? P;.'-'.t.,J, i ! = i Iu t<..: 2 L�Ii e ^ t-LOFLu 47F Tial ,L PREPA GO MTrtL .ry ui LL FAL DIRUE -C15, Tru, PPM-Uy r r i tt,ir _. 6-EI V-. , 127 __..."�." "� 5 Imo✓ L' 3.,�.r , 2G _ -5c V.-- ri : _ : - 11 }J\%r1# s�},'-r 1 . y 'S' i, L. Y2 t 1 f iI .20”, .. h 1 .,O' rn IAL ­11 r iflfi r -r y Jt rrcr !i+- OT r L j - i!T C HE C T-I�- 14 C DO ...'.. .3 rr y 1—A 71 _ : yTr.-L. lk ic, TP--T "1 t- Tr _.. TP, �� L .48 r. r �. - !,-t z I{' ._ i5. `C yr �.7f,r' I _, CITYCITE fc DIAMOND En'z uL�x.u: L: rr, RUN DATE; 0-6i 13/20011 15-i'06' E-3- . ' _ -= TU.. 11FL3rOi a `. PREP, .s. Iu}ice •'�,r.. . -ft� .,� T r r ,� , , :_� ,.�: 1 _ a Tkl 1,3 - ^LCA L TC.4 A# F .. .tea:.:_ uW �,,.. i i ' -� ro hi+ ; u".t=i' l) t,t-j L5 '' yt5-'�.tt _i3' ,CtiT.:... 'SUT s} _ Trr .e i L. "fin,„! J VDMID iU y6.,2„z tkY TrT�iP Mill EC An—I _•._ ..�>. .:-.1"' .F.1 : -P AEC _i746.46 - -'-'- • •-- -'- iN rP T _ FLE_AII- -1 h .. ,.._AD-fAS 9-1.Y . TDTAL r Tn" ,. TQ-rAF ,1 �D_ fit- , 1 _- x} 1 hn :- rraIT'G L f >;Fn Th!'. _. -. i .. !. T AL F VLUCH 5 y lo E! s VEP ...;i.!;, Ill f (r.. m. -r t pp— t iqr_ ..::___�: .�fl .t ` ,..moi Rt :.. .. .. Tl. k r L ri -r.T a _ .r, _ ,! TO1 ,v:+moi Pi _LAN I Iri 1i _t v .rf-r t1T :ter .A e.: _. , e. —�—: - t. FOI1.P 4_' N MORI fS CITY OF DIAMMIN 3 C4" 5tibj.i ', - .!1,i DATE=l 13rz l ..15'06"13 ... t i? . 'LL's REGISTER - P4GE' 17- DUE TRU". , tt -. PR FAIL t!I-pJ S ._/� -r sC T P �F r ftLLi �r:,.l_� i ri � :�`wt _ -N. LE i:C�ufnti G�:,_= _ :-N, DATE L:P1 t C K SIGNALMAiTtd�NCE INC C[u�,lmi - c L=t__ 001555, t tom' ' i,3'1 =t. , C SOPLI MAIM7 jSFa n 1 t f i 0015 7j-"' :_,:.--, i ,i. 7 <? t _-L=i'l1 C 1 �: -i�-�•,+ ' t3'" i• f D t c J ! 4-01 �;,�=r`E V i frlE '. V Ln, nzkF �- fir. 1 1 ia-40; C "v _c i_•--, 7_-. t•J t f - _ yy 1420,22 1! + • t -'gni! CCO G !.r!�iiFL i"l _^ t14. ,y 101 T-!_ TnT'Ahilc O i cn - T, `f :. _� r r ) _ ( 44 u 7 - Tr jnmnc -. 23 - 1.3- .. - - :: - { g .s .... :.-:'. Sjj 0.1 14 onq I rt - rf`4 tet' � u., t t 74 1P ^_ DJ n 4S pJT.,.. �L--:('Erns. . -.j.rd }.99 CITY OF DIAMOND DAR DATE: 06/1,312C01 15!06:13 " VOUCHER REI:Y r. TEI PAGE' i ' , ri 4... t �x a:. �DIATAID . ..:.a, .:_ r. ..r. , C i .JEr.. tier: i :`:1 tq INVOICE DESCRIPTION LC G r DENIS CATi LIC CHURCH » — NO Alit! t' 0090001 190fii{. 505 TOTAL PREFA__C skoo TOTAL : _: TOTAL DUE V& --11010F. so X0 MARK F;T. i_- - TOTAL PREPAMS _ TOTAL VOUCHERS s r ; TOTAL DE VEM)OR 4100 STATE CF CALIFORNIA pp 1041 SIRY . .: _ T _ ERAL 0 10 jL T 07 P -3473'..— 41555 RECREATION ML PREFLF. 00 TOTAL VOUCHERS `i 00 TIT r .r <, t- VEN 14.00 UBWP N 14W42321- 1020 ?-47C 021 : TUWL 61.3 DO ` 10 973 16,:46,1819:4 P'GiVOvd..T'ION C F tknfi-,_ 1,485.00 -421,5-- osimmo ITS LINE CHARSES-MAY 01 7, 87 TOTAL PREFAIDS _. .00 r ., T07AL M1 7 ... . To �i::r. cr_'_VIEINMIORs 492.87 W! NILEEN t R , 04 AO TOTAL DUE VENDOR 484. 113f] -'. ` 1 CONTRACT .tet- ta:O 70 ; 6119/20011, 5UP759 TOTAL PREF-A 1 -S 1381 31381.70 _. CIT`: OF nIAMID iu, BAB RUN DAT {S 0 DUE- n rat i- t—:tr' S' srt'T i iF . .:I v...4.S i"fiauv zzu _:.. v.—moi. rz Fi ', i Li FF _ i:ee �s�v DE L - - ���TL. _ur_?-T suFv t+.�ur{T Cl ECK TO - LC. U r OF AL f OD _.-- A" 'PT W7 p.yt 1 - -f-4T.' E - ri r ,., _ i , mL ,.U-; Tt1t DUIE 3M' - ,_.. :_: - ^+.. fL z2lfi 5D. . _i:s J—.r.rxu.: 3311, - - n: 3 ,i jiq IS- v z E., Tr .0°fin, • 2i — n 00 Cl rP 1.LT C T- �. _ fs— i AL ME 499. 99 CITY [F DIAMOND BAR RUN DATE: 06/13/200l 15106''13 VOUCHER` PIOISTER PABE DUE T14RU. Clc',/1912001 PRE -PAID FUND/SECT-ACCT-PK'0jECT­ACCT CO # 1WOME DESCRIPTION DATE TRUGF EN LANDCARE 1335.53-2-42210-- 226620,3210, PROF IVES - VIET 3,387. 51) 1318-15538- 4221,01 - - 22626.618-6 FeR'GF.SVC.c5 - DIST 733. 35(, 010 1 -3 5539-42210- - - 226,2216186, PROOF.EVCS DIST .319 350. Culff`� 13-9 39-412210-- 22662")KC) PROF.SVES DIST -.39 21200100 0015325-45300-- 2281.2 3.159 C!, 1DE "LAI NT -STAFRE'Lltil MAY 3754. 10 22813-5715? CIWIDEE flAlbri-PANTERf", MAY 2,5k-_-'_51 CK115322-45'.3-00-- 228113.57159 ClW1111DE riA!',,,,T-R REA-10gAN MAY 1,038.58 1.385538-42210-- 226504D56 FF,.DF.S,CS - DIET -zo 815 {3i 1395 9-455 0-- 2281357159 CIWIDE MAINT-DIST 39 MAI 3,997.50 0015326-45Ol')­ 22612K 159 C/WlDE MAIINT-SUIMMT5046 MAY 2,05 0.52 0015331-45300-- 22313577 159' ClWIDE MAIN._CYN MY 7 m A 13855-'_33-45500-- 2281357159 CIWIDE MAI. -DIST MAY S1835.(4) 0015319-45300-- 228 1357159 C/WIDE MAINT-PETERS01", MA i' 1,45MO.74 115541-455Koll-0-- 2 2 'E . 12-55 7 15 -9 IrE / W-1 I -E MIA 1 NIT - D 1 ST 4 1 MAY 2,0� 0015-311-45200-- 228135715? LiKEE MAINT-P GROW' MAY .00 &R5. (Kil 153 1 6-4530u- - 22S!357159 O/WiL.- MAINT-M/HILL MAI 111 .31 7 228 1 3-57 159 C/WIDL MAINT-HERITASE MAY 8. 1 G 601 89 22S!412297 S FIFLIES - FAR�'.-EB T OlFA L PRE P A 1 D S TOTAL VOUCHERE 27 92 T 07 A Ll DUE VENTEOR 27,S210 5W REFUND P -l". DEP-IFEERITASE 2C10: 00 TOTAL FREPAMS TOT- L VOUCHER.S 20 0 . U 0 TOTAL DUE WEC411:015-,. NOAO 12125-- CH27181-E" ADDN*,- PHO;�-JEE 0 Ofl-i 9� r PH 6VC-:6' 23.20 322 -42125-- 9095?49117 SV--' LS R FEEAGA.-,s 78.3," OKO PHI lS - LIE Al-�..," F�Raj-JECT 71.90 4'_;�tO - 42125 -- c -C-1973128 PH. _.. 2 , L, iq 212-5 PrLS":CS' - 'ET01-triz CTR. -3 1 7,0 3. .tea=.-.`_ C; '3,. D -, , " "` 1 Ey" �yv_ j-421� 9".439640,45 PH -EYES - BBS MODEM 4122.95 9WK QN7 H I Lf 67. 0-11 D-42125— 9 (D 9 3 19 5 EYES - Et'll-D"G & sT17.... in. . 55- 7 TOTAL PREPAIDS TOTAL VOUCHERS "00 4, '374. 55 TOTAL ME VENDOR 4,374.t5 VERIZOIN 1-81FELEE 00lZ04`,'-42125-- ' CELL C 4;P-4GES-EMIER. P_r_-.Ep Kc C[liUNCII A 4 4 2 L CHARGES- 152.69 4 2 12 L . A 4 5 8 3 4'_`8 - 0 CELIL D.3- -2*_-` 1212 LA4589422-05 CELL CHARSES-Cit�0GR .94 LA45- ":-`42@-;CYre CELL CHART:ES -SHER lFF 1201. !4 FREPAIDS 0 i-1) TOTAL YO�;CHERS 43.16 TOTAL DUE 3E-0.1DOR 451 16 CITY r_,E LIAMMI ND BAR RUN DATE OF j13 �t011 1=, 06M MONIEE RESISTER PACE, :`i j`.F T .. - rr.jt K rh l�l�,_x- �Ct"�Lt G7ai45i_xF,x :. _ _.... .. - i1R.['L' -.. Ll, V— H0111.1 WHIP LESS, ME Z13 pqc �.. 4. n� _ ,......2_•__ _rY `i[" C C Er T . /"7 PY - v:v� sev E_ u.•a e.Fii_ ..: e.:l _ 3• r .L UAL ,. ,�. - T OTALV"OL Lj.E`R_.- .P/t f—rLBO p _ •,r n in.:,_ PEF T .:: ItS lqpiti r fel ER. I _ qk 1 r , �,: JI �. r• C n . 5- __ ER - :ijl con 5 - - 6. Z - - 1 3"(.7-37: SUN-, P—m . ,..: .t'xa_ � S 4 •�, itr.s 53 TOTAL r`t S - - unU LU,i ..lar F ifFT: _ _31,..:. vnm iJxr', €?'Er . T ; 1 . REFUND ND J ai5= C' r: _v' '. 65 -FI CITY UP DIAMiOND BAO -. ,.Bike HIE 0 -;'-1_/2001 REGISTER - - - - VOUCHER PAGE. u _fit .( H_ TRU 06/19/2 01 H C i ..�. 3- ' LL '; vnrf'L LT 1 t- T 4 i1 .!,7, -.moi^^ Tr'.Z+! 10.P455 P -n fisT... 1.. ..'.74i_ ..:, :-1:�_e..5 __�. ii__vi 3. .,ice. t,.. :.f]€Ci...,= - - r Ij J -DUE L Nf. ' rte, '-. t, r Tj 11'r, ! i.3 .-. -. E: E p t' -_r .. ...s✓„ ., � may..:-.. s . .:.::. . . _. r.. CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO.6 .,3 TO: Linda C. Lowry, City Manager MEETING DATE: June 29, 2001 REPORT DATE: June 13, 2001 FROM: Lynda Burgess, City Clerk TITLE: RENEWAL OF MAINTENANCE CONTRACT WITH XEROX CORPORATION, FOR PHOTOCOPIERS FOR FY:2001-02 SUMMARY: In June 1998, the City purchased two Xerox 5100 copiers from the Xerox Corporation and entered into a three-year contract for ,maintenance of the machines by the Xerox Corporation. The annual maintenance agreement will expire on June 30, 2001 and a new Purchase Order will need to be approved for FY 2001-02 in the amount of $17,885 plus,a 10%contingency amount of $1,788. The City has received notification from Xerox Corporation that next year's Monthly Base Fee will be increased by 4 percent to $357 per machine ($8,561 annually) with an excess Cost Per Copy Charge of $.0111 plus tax. Under the terms of the contract, Xerox Corporation may annuallyincrease its fees by a maximum rate of ten percent. The City's Purchasing Ordinance requires that expenditures in excess of $15,000 per year must be approved by the City Council. RECOMMENDATION: It is recommended that the City Council approve renewal of the maintenance contract with Xerox Corporation in the amount of $19,673 for maintenance of two Xerox photocopy machines for FY 2001-02. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification _ Resolution(s) _ Bid Specification (on file in City Clerk's office) Ordinance(s) Other: _ Agreement(s) EXTERNAL DISTRIBUTION; SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed N/A by the City Attorney? 2. Does the report require a majority vote? 3. Has environmental impact been assessed? N/A 4. Has the report been reviewed by a Commission? N/A Which Commission? 5. Are other departments affected by the report? N/A Report discussed with the following` affected departments: bifida C. Lowry City Manager David A. Doyle Deputy City Manager _ Yes _ No X Yes No _ Yes _ No _ Yes No _ Yes _ No Lynda Burgess City Clerk HEAD: CITY COUNCIL REPORT AGENDA NO. MEETING DATE: June 19, 2001 TO: Honorable Mayor and Members of the City Council FROM: Linda C. Lowry, City Manage SUBJECT: RENEWAL OF MAINTENANCE CONTRACT WITH XEROX CORPORATION FOR MAINTENANCE OF PHOTOCOPIERS FOR FISCAL YEAR 2001-02 ISSUE STATEMENT: To request an Open Purchase Order with the Xerox Corporation in the amount of $19,673 for maintenance of two Xerox photocopiers for Fiscal Year 2001-02. RECOMMENDATION: It is recommended that the City Council approve renewal of the maintenance contract with Xerox ,Corporation in the amount of $19,673 for maintenance of two Xerox photocopy machines for Fiscal Year2001-02. FINANCIAL SUMMARY: Funds to be expended from the General Fund. - BACKGROUND/DISCUSSION- In June 1998, the City purchased two copy machines from Xerox Corporation and entered into a three-year contract for maintenance. For FY 2000-01, the City established an Open Purchase Order in the amount of $20,000. On May 15, 2001,.staff received two letters from the Xerox Corporation requesting renewal of the maintenance agreements along with issuance of a new Purchase' Order for Fiscal Year 2001-02. Section 16 of the Sale/Maintenance Agreement (Attachment $) stipulates that "Xerox may annually adjust the Monthly Base and Print Charges established under the multi-year maintenance agreement, each ` such increase not to exceed 1'0%." The letters indicate an approximate 4% increase for both machines to $357 per month effective July 1, 2001 Staff estimates that the City will need to establish an Open Purchase Order in the amount of $19,673. This estimate is based on the Monthly Base Fee and evaluation of the amount of copies in excess I of that allowed in the Monthly Base Fee produced during the last three quarters. The copy amount information is as follows: { Honorable Mayor and Members of the City Council June 19, 2001 Page Two 1 St Quarter: Machine #1 125,245 excess Machine #2 75,853 excess 2"a Quarter: Machine #1 127,580 excess Machine #2 81,011 excess 3rd Quarter: Machine #1 156,423 excess Machine #2 61,581 excess The average quarterly copy amount per machine is estimated at: Machine #1 136,416 Machine #2 72,815 The yearly copy estimate per machine is as follows: Machine #1 545,664 Machine #2 291,260 It is estimated that 840,000 copies will be produced with a charge of $.0111, bringing the yearly Cost Per Excess Copy Charge to approximately $9,324. This total, combined with the $8,561 for the Monthly Base Fee, equals $17,885. Therefore, it is recommended that the City establish an Open Purchase Order in the amount of $17,885, with a 10% contingency amount of $1788, for a total Purchase Order amount of $19,673. PREPARED BY: Lynda Burgess i n ,2 ®_ t Jd 407 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO: TO: Honorable Mayor and Members of the City Council MEETING DATE: June 19, 2001 REPORT DATE: June 12, 2001 FROM: Linda C. Lowry, City Manager TITLE: Exoneration of Cash Deposit in Lieu of Grading Bond for Lot 75 of Tract 30091 (1939 Derringer Lane, Country Estates). SUMMARY: The Department of Community and Development Services is in receipt of a request for grading bond exoneration for Lot 75 of Tract 30091 (1939 Derringer Lane, Country Estates). A grading bond (Labor and Materials and Faithful Performance) for improvement security was required in accordance with the Subdivision Map Act. The owner of Lot 75 of said tract posted with the City a cash deposit in lieu of the grading bond. The contract inspector of Hall & Foreman, Inc. confirmed that all work is in conformance to the grading plan. The City finds that the owner performed all work as shown on the grading plan on file with the City: RECOMMENDATION: It is recommended that the City Council approve the exoneration of the cash deposit in lieu of grading bond in the amount of $4,660.00 as posted with the City on February 25, 2000, and that the City Clerk notify the owner of this action. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing _ Resolution Bid Specification Ordinance X Other: Letter of Request dated March 31; 2001. Agreement & Final Inspection Report EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? X N/A 2. Does the report require a majority vote? 3. Has environmental impact been assessed? -X N/A 4. Has the report been reviewed by Commission? X N/A Which Commission? 5. Are other departments affected by the report? _N/A Report discussed with the following affected departments: Planning Division and Building & Safety Division REV D BY � `Linda C.Lowry City Manager a -),c mes DeSteftno Deputy CityMnager _Yes X Yes Yes Yes X Yes i'd . iu Director of Public Works No No No _ No No CITY COUNCIL REPORT AGENDA NO. MEETING DATE: June 19, 2001 TO: Honorable Mayor and Members of fha City Council FROM: Linda C. Lowry, City Manager SUBJECT: Exoneration of Cash Deposit in Lieu of Grading Bond for Lot 75 of Tract 30091 (1939. Derringer Lane, Country Estates). RECOMMENDATION: It is recommended that the City Council approve the exoneration of the cash deposit in lieu of grading bond in the amount of $4,660.00 as posted with the City on February 25, 2000, and that the City Clerk notify the owner of this action. FINANCIAL SSUMMARY: This action has no fiscal impact on the City. BACKGROUND/DISCUSSION: The Department of Community and Development Services is in receipt of a request for grading bond exoneration for Lot 75 of Tract 30091 (1939 Derringer Lane, Country Estates). A grading bond (Labor and Materials and Faithful Performance) for improvement security was required in accordance with the Subdivision Map Act. The owner of Lot 75 of said tract posted with the City a cash deposit in lieu of the grading bond. The contract inspector of Hall & Foreman, Inc. confirmed that all work is in conformance to the grading plan. The City finds that the owner performed all work as shown on the grading plan on file with the City. Prepared by: David G. Liu /John L. Ilasin Jun 14 01 10:09a City Of Diamond Har 909-t3F31-3117 P- 1 City of Diamond Bar 21M E. Copley Drive <v oop, Diamond Bar, Carifornia 917654177 R6oee: (908) 396-5671 Far {90ii)wl 311? DEPARTMENT OF PUBLIC WORKS RE©UEST FOR INSPECTION DATE: -� P.O*: T4. ATTENTION: �" PLAN CMCK FROM: PERMM S.- OWNER OR .JAB LdCAT1oN: CONTRACTOR TELEPHONE a.- E 6RApIN6 GRADING G ,1�3t - Pre-GGRAD -' RETAINING WAILS SEINER Glearin & Grubd na Pr+ti�Cantract Pte-Gontrad. Ro h Grad Food txcavaiion FavBDvn Sub Drains Reinfor>ri Steel La in Pi Terrace d� Dawn Drains WeN CortStrttcton Manholes Final Gradin i'ar+tt Air Pressure Test Other � a Sall' Final __ ., other Other 5T0 MR DRJ4INS Pre -Contract REETS ctUTUTIESExcavation Pte�ContractLa . t�isonManholesGasCatch Ri iid Ba Resins oiter�Re 401her nh Steel Other Stnidunrs Me ch �In s!final er _, _ Other er REMARKS_ t1'IONDAY TUESDAY WEDhtE&bAY -- AM _, PM —AM PM AM T DAY IDAY' pM ` _ -- —. AM _ PM. ATTACHED: C] Permit 0 ` Plans Cakns SUMMED: Pemnft Plans 0 CelcS ON - SIGNED: iifrl%C► COPY TO: DATE: �� . CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO:a TO: Honorable Mayor and Members of the City Council MEETING DATE: June 19, 2001 REPORT DATE: June 13, 2001 FROM: Linda C. Lowry, City Manager TITLE: Resolution No. 2001 -XX, A Resolution of the ,City Council of the City of Diamond Bar Approving the Plans and Specifications for the Golden Springs Drive Improvements from Torito Lane to Temple Avenue Project in Said City and Authorizing and Directing the City Clerk to Advertise to `Receive Bids. SUMMARY Golden Springs Drive from Torito Lane to Temple Avenue is in need of pavement rehabilitation. This section is the last section of Golden Springs Drive that is in need of rehabilitation. The other sections of Golden Springs Drive from the west city limit to Torito Lane have previously been rehabilitated. The existing pavement for this section of Golden Springs Drive has been analyzed and evaluated in order to determine the most practical. and economical approach for the roadway improvements. Based on the findings of the pavement evaluation, plans and specifications for the project have been prepared by Dewan, Lundin & Associates. RECOMMENDATION: That the City Council adopt Resolution No. 2001 -XX Approving the Plans and Specifications for the Golden Springs Drive Improvements from Torito Lane to Temple Avenue Project in Said City and Authorizing and Directing the City Clerk to Advertise to Receive Bids, LIST OF ATTACHMENTS: X Staff Report Public Hearing X Resolution X Bid Specification (on file in the Office of the City Clerk) _ Ordinance Other: _ Agreement SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? X Yes No 2. Does the report require a majority vote? X Yes No 3. Has environmental impact been assessed? X NA _ Yes ` T No 4. Has the report been reviewed by a Commission? X NA Yes No Which Commission? 5. Are other departments affected by the report? X NA T Yes —No Report discussed with the following affected departments: REVIEWED BY: Linda C. Lowry City Manager James De,St fano Deputy City ' anager David Liu Director of Public Works CITY COUNCIL REPORT AGENDA NO. MEETING DATE: June 19, 2001 TO: Honorable Mayor and Members of the City Council FROM: Linda C. Lowry, City Manage SUBJECT: Resolution No. 2001 -XX, A Resolution of the City Council of the City of Diamond Bar Approving the Plans and Specifications for the Golden Springs Drive Improvements from Torito Lane to Temple Avenue Project in Said City and Authorizing and Directing the City Clerk to Advertise to Receive Bids. RECOMMENDATION: That the City Council adopt Resolution No. 2001 -XX Approving the Plans and Specifications for the Golden Springs Drive Improvements from Torito Lane to Temple Avenue Project in Said City and Authorizing and Directing the City Clerk to Advertise to Receive Bids. FINANCIAL SUMMARY: Fiscal Year 2000-2001 Budget ➢ $550,000.00 approved from Proposition C Funds. ➢ $50,000.00 approved from Proposition A Funds. Fora total approval of $600,000.00. The Engineer's Estimate is $865,000.00, without contingencies. Once bids have been opened and the lowest responsible bid determined, a request for the additional funds necessary for this project will be made with the award of this project. The additional funds will come from unappropriated Proposition C balance. BACKGROUND/DISCUSSION-Golden Springs Drive from Torito Lane to Temple Avenue is in need of pavement rehabilitation. This section is the last section of Golden Springs Drive that is in need of rehabilitation. The other sections of Golden Springs Drive from the west city limit to Torito Lane have previously been rehabilitated. The existing pavement for this section of Golden Springs Drive has been analyzed and evaluated in order to determine the most practical and economical approach for the roadway improvements. Based on the findings of the pavement evaluation, plans and specifications for the project have been prepared by Dewan, Lundin & Associates. Key aspects of contract. requirements: ➢ Schedule to be submitted at least 10 calendar days before the start of work. Notification to and coordination with residents, schools, utility owners and other public agencies Completion of all work within 90 calendar days. Liquidateddamages of $500/day for non-performance. Anticipated timeline for project milestones: Approval of Specifications June 19,2001 Notice to Bidders June 25, 2001 Bid Opening July 25, 2001 Award, of Construction Contract August 7, 2001 Notice to Proceed/Start of Construction August 20, 2001 End of Construction November 20, 2001 Prepared by: Kirk Phillips CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Honorable Mayor and Members of the City Council MEETING DATE: June 19, 2001 REPORT DATE- 13, 2001 FROM: Linda C. Lowry, City Manager TITLE: Resolution No. 2001 -XX, A Resolution of the City Council of the City of Diamond Bar Approving the Specifications for the Area 3 Slurry Seal Project and Area 3 ARAM Project in Said City and Authorizing and Directing the City Clerk to Advertise to Receive Bids. SUMMARY: This Area 3 Slurry Seal Project and Area 3 ARAM Project is the third year of the 5 -year Pavement Management Program. An emphasis has been placed on rehabilitating highly distressed residential streets as identified in the Pavement Management Program To maximize the City's resources and to extend the service life of the streets, the consultant and staff are recommending a Cape Seal approach to rehabilitate some of the distressed streets. Streets proposed for the Cape Seal treatment are Glenbrook Drive, Castle Rock Road and Calbourne Drive, as well as some optional streets. Additionally, certain areas where curb & gutter, sidewalk and drive approaches have displayed severe cracks/settlement will be considered for reconstruction. The projects are prepared as two sets of specifications and bid document packages, which have been prepared by Advanced Applied Engineering, Inc; RECOMMENDATION: That the City Council adopt Resolution No. 2001 -XX Approving the Specifications for the Area 3 Slurry Seal Project and Area 3 ARAM Project in Said City and Authorizing and Directing the City Clerk to Advertise to Receive Bids, LIST OF ATTACHMENTS: X Staff Report X Resolution Ordinance T Agreement - Public Hearing X Bid Specification (on file in the Office of the City Clerk) Other: SUBMITTAL CHECKLIST: 1: Has the resolution, ordinance or agreement been reviewed by the City Attorney? X Yes No 2. Does the report require a majority vote? X Yes No 3. Has environmental impact been assessed? X NA Yes No 4. Has the report been reviewed by a Commission? X NA Yes No Which Commission? 5. Are other departments affected by the report? X NA Yes No Report discussed with the following affected departments: REVIEWED BY: Linda C. Lowry J mes DeSte ano a d" . Liu City Manager Deputy City anager Director of Public Works CITY COUNCIL REPORT MEETING BATE: .lune 19, 2001 AGENDA NO. TO Honorable Mayor and Members ptjhe City Council FROM: Linda C. Lowry; City Manag r SUBJECT: Resolution No. 2001 -XX, A Resolution of the City Council of the City of Diamond Bar Approving the Specifications for the Area 3 Slurry Seal Project and Area 3 ARAM Project in Said City and Authorizing and Directing the City Clerk to Advertise to Receive Bids. RECOMMENDATION: That the City Council adopt Resolution No. 2001 -XX Approving the Specifications for the Area 3 Slurry Seal Project and Area 3 ARAM Project in Said City and Authorizing and Directing the City Clerk to Advertise to Receive Bids. FINANCIAL SUMMARY: Fiscal Year 2000-2001 Budget ➢ $380,000.00 approved from AB 2928 for Area 3 Slurry Seal $350,000.00 approved from Gas Tax for Area 3 ARAM. For a total approval of $730,000.00.' The Engineer's Estimate for the Slurry Seal Project is $280,000.00, without contingencies. The Engineer's Estimate for the ARAM Project is $331,000.00, without contingencies. Once the bids have been opened and the lowest responsible base bids are determined, the quantities of curb & gutter, sidewalk and drive approaches that will be included in the Slurry Seal Project and which optional streets will be included in the ARAM Project will be determined base on the remaining funds in each project. BACKGROUND/DISCUSSION: This Area 3 Slurry Seal Project and Area 3 ARAM Project is the third year of the 5 -year Pavement Management Program. An emphasis has been placed on rehabilitating highly distressed residential streets as identified in the Pavement Management Program. To maximize the City'sresources and to extend the service life of the streets, the consultant and staff are recommending, a Cape Seal approach to rehabilitate some of the distressed' streets. The Cape Seal approach involves an initial ARAM (Asphalt Rubber & Aggregate Membrane) overlay, followed by the Slurry Seal.: Streets proposed for the ARAM treatment are Glenbrook Drive, Castle Rock Road and Calbourne Drive, as well as some optional streets. Additionally, certain areas where curb &' gutter, sidewalk and drive approaches have displayed severe cracks/settlement will be considered for reconstruction. The projects are prepared as two sets of specifications and bid document packages, which have been prepared by Advanced Applied Engineering, Inc. so that they can be bid separately to attain more competitive bids. However, the projects will be constructed and administered concurrently and will be coordinated with each other. Key aspects of contract requirements: Schedule to be submitted at least 10 calendar days before the start of work. ➢ Notification to and coordination with residents, schools, utility owners and other public agencies. Completion of all work within 60 working days. ➢ Liquidated damages of $500/day for non-performance: Anticipated timeline for project milestones: Approval of Specifications June 10,2001 Notice to Bidders June 25, 2001 Bid Opening July 24, 2001 Award of Construction Contract August 7, 2001 Notice to Proceed/Start of Construction August 20, 2001 End of Construction November 12, 2001 Prepared by: Kirk Phillips CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. 6,_ TO: Honorable Mayor and Members of the City Council MEETING DATE: June 19, 2001 REPORT DATE: June 7, 2001 FROM: Linda C. Lowry, City Manager TITLE: AN ORDINANCE OF THE CITY OF DIAMOND BAR APPROVING ZONE CHANGE NO. 2000-01 FROM UNLIMITED MULTIPLE RE. IDENCE, (R -3 -8,000 -25U) -TO COMMUNITY. COMMERCIAL (C-2) FOR A PROPERTY IDENTI IED AS PARCEL NO.2 OF PARCEL MAP NO.10208. SUMMARY: On June 5,2001, the City Council ap roved the first reading of Ordinance No. 01 (2001) for a zone change from Unlimited Multiple Residence (R -3-8,000-25U) to Community Commercial (C-2) for a property of approximately 5.43 acres located on the east side of Diamond Bar Boulevard, immediately north of the Pomona Freeway ISR -60 and east of the Orange Freeway/SR-57. RECOMMENDATION: It is recommended that the City Council approve the second reading of Ordinance No. 01 (2001) by title only and waive full reading and adopt said ordinance. LIST OF ATTACHMENTS: Staff Re ort Public Hearing Notification Resolution Bid Specification (on file in City Clerk's Office) X Ordinance Planning Commission Minutes Agreements EXTERNAL DISTRIBUTION: N/A SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed X Yes No by the City Attorney? 2. Does the report require a majority vote? X Yes No 3. Has environmental impact been assessed? X Yes No 4. Has the report been reviewed by a Commissi n? X Yes No Which Commission? Planning Commission 5. Are other departments affected by the report, X Yes No Report discussed with the following affected apartments: Public Works Division REVIE ED BY: Linda C. Lowry James eStefano City Manager Deputy ity Manager CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Honorable Mayor and Members of the City Council MEETING DATE: June 19, 2001 REPORT DATE: June 12, 2001 FROM: Linda C. Lowry, City Manager TITLE: Contract Amendment With Diversified Paratransit, Inc. For Fiscal Year 2001-2002 For Diamond Ride (Dial -A -Cab) Services. SUMMARY: In April 1995, the City established the Diamond Ride,_(Dial-a-Cab) service to provide a reliable, useable transportation system for the elderly (60 years of age and older) and physically challenged residents of Diamond Bar. The Diamond Ride(Dial-A-Cab) system operates seven (7) days a week, 24 hours a day, within a designated geographic boundary and designated facilities. After a 'RFP process, the City Council awarded the current contract to Diversified Paratransit, Inc., on -March 2, 1999, for one-year with provision for annual extension(s) by mutual agreement. On May 30, 2001, Diversified Paratransit requested an extension to the contract. Additionally, due to the cost of gasoline, insurance and wage increases, Diversified has requested to increase their cash meter fare from $1.80 to $1.90 per mile. The service level provided by Diversified Paratransit has met all City requirements and has been above satisfactory.' RECOMMENDATION: It is recommended that the City Council approve the Contract Amendment with Diversified Paratransit, Inc. for Fiscal Year 2001-2002, and authorize the Mayor to sign the Contract Amendment. LIST OF ATTACHMENTS: _X Staff Report _ Public Hearing Notification Resolution(s) Bid' Specification Ordinances(s) _ Other: X Agreement(s) EXTERNAL DISTRIBUTION: SUBITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed X Yes _ No by the City Attorney? 2. Does the report require a majority vote? X Yes _ No 3. Has environmental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? NIA _ Yes No Which Commission? 5. Are other departments affected by the report? _Yes XNo Report discussed with the following affected departments: REWW W BY: �inda C. L ry Jahi6s DeStefano av' iu City Manager Deputy City Mana er Director of Public Works MEETING DATE: TO FROM: SUBJECT: ISSUE STATEMENT: CITY COUNCIL REPORT AGENDA NO. June 19 2001 Honorable Mayor and Members of the City Council Linda C. Lowry, City Mana CONTRACT AMENDMENT WITH.DIVERSIFIED PARATRANSIT, INC. FOR FISCAL YEAR 2001-2002 DIAMOND RIDE (DIAL -A -CAB) SERVICE To extend the contract with Diversified Paratransit, Inc. for Fiscal Year 2001-2002 Dial -A - Cab Service. - RECOMMENDATION: That the City Council approve the Contract Amendment with Diversified Paratransit, Inc. for Fiscal Year 2001-2002, and authorize the Mayor to sign the Contract Amendment. FINANCIAL SUMMARY: The Diamond Ride (Dial -A -Cab) program is funded 'through Proposition A, Local transit Funds. The current budget (2000-2001) for the Dial -A -Cab system is $310,000.00 For Fiscal Year 2001-2002, a proposed budget of $360,000.00 will be presented to the City Council. BACKGROUND In April 1995, the City established the Diamond Ride (Dial -A -Cab) service to provide a reliable, useable transportation system for the elderly (60 years of age and older ) and physically challenged residents of Diamond Bar. The Diamond Ride (Dial -A -Cab) system operates seven (7) days a week, 24 hours a day, within a designated geographic boundary and designated facilities. A copy is attached hereto as Exhibit "I." As the City's current service provider, Diversified Paratransit, Inc. (DPI) has been serving the community since the inception of this demand -response program. After a RFP process, the City Council awarded the current contract to Diversified Paratransit, Inc. on March 1999 for one year, with provision for annual extension (s) by mutual agreement. This Contract Amendment No.2 represents year three (3) of the service. - CITY COUNCIL REPORT Diamond Ride Page 2 of 2 June 19, 2001 DISCUSSION: The current (2000/2001) fees are $1.90 flag drop (flag drop is the fixed charged for initiating a trip) and $1.80 per mile meter rate, with no wait time fees, and a 10% administrative fee charged by DPI. These fees have remained the same since the start of the contract in April 1, 1999. Due to increased costs of gasoline, insurance, and wages, DPI has requested an increase of 10 cents to the $1.80 per mile meter rate, for a fee totaling $1.90 per mile meter rate. For Fiscal Year 2000-2001, as of April, the average number of monthly trips is 1,857 and the average monthly contract expense is $24,922.37.. Of the 1,857 trips, 48% of the trips are to destinations outside of Diamond Bar and 52% of the trips are within the City of Diamond Bar. The average cost per trip $17.85 and the net cost per passenger is $13.42. Please refer to Exhibit "II". Based on the present demand of this service„ we anticipate a need to increase the contract amount by an amount of $63,000.00 for the remaining fiscal year. This includes the estimated monthly cost of$31,000 for May and. June. This will necessitate the need to request an increase of the contract amount from $298,000.00 to $361,00.00. It should be noted that after reviewing the monthly reports provided by DPI, we have also found that there are 13 cardholders using this service on a daily basis. From November, 2000, to April, 2001, we have calculated the expenses charged to the City and found that it cost the City approximately $35,000. This represents 20 of the total cost of $173,000 between the months of November 2000 and April 2001. After all of the information for the Fiscal Year 2000-01 has been received, staff will return with complete data and a recommendation for the Council to consider a possible program modification in regards to daily usage. DESIGNATED FACILITIES: In addition to the geographic boundaries, the City has designated 31 medical /doctor's facilities. The City has also designated the Ontario Airport and Fullerton Amtrak Station as eligible destinations. PASSENGERS: To date the City has issued a total of 1,845 Diamond Ride Identification Cards. For your information we have prepared Exhibit "III" a summary of the current fiscal year activities and annual comparisons from Fiscal Year 1.995-96 to the Fiscal Year 2000-2001. Prepared By: David G. Liu/Diana Belt EXHIBIT "1" Page 1 of 2 DIAL-A="CAB AGREEMENT FARES, HOURS, AND GEOGRAPHIC BOUNDARIES OF SERVICE FARES: Fares shall be: City limits - $0,50 per trip; outside City limits, within boundaries or designated facilities --$1-50 per trip; Fullerton Amtrak Station and Ontario Airport - $5.00. HOURS: The hours shall be 24 hours a day, seven (7) days a week. GEOGRAPHIC BOUNDARIES: The boundaries shall be Arrow Highway to the north; Imperial Highway/Carbon Canyon Road to the south, Central Avenue to the east; Hacienda Boulevard/Amar/Sunset to the west. Designated facilities for $1.50: In addition, the following Medial Facilities and/or Doctor's Offices: Facility Name Address Cit 1 Brea Community Hospital 380 W. Central Avenue Brea 2 'Cardiac Renewal Center of America 1716 W. Medical Center Drive Anaheim 3 Casa Colima 2850 N. Gare (255 E. Bonita) Pomona 4 Chino Community Hos ital 5451 Walnut Avenue Chino 5 Cit" of Hoe 1500 E. Duarte Road Duarte 6 Covina Vallev Medical Building 855 Lark Ellen West Covina 7 Dial is Center 8 EI Encante Convalescent Hos 1547 W. Garve i Avenue West Covina ital al 555 EI Encante indust 9. Foothill Presbyterian 250 S. Grand Avenue Glendora 10 Friendly Hills Medical Group 6301 Beach Blvd. Buena Park 1 1 Friendly Hills Medical Grou 1251 E. Lambert Road La Habra 12 Glendora Communi Hos ital 135 West Acosta Glendora 13 Glendora Rehabilitation Center 435 Gladstone Glendora 14 Kaiser Permanente 1011 Baldwin Park Boulevard Baldwin Park 15_ Kaiser Permanente 9961 Sierra Avenue Fontana 16 Kaiser Permanente 441 N. Lakeview Avenue . Anaheim 17 Kaiser Permanente 1188 N'Euclid Anaheim 18 Kaiser Permanente 22550 E. Savi Ranch Pk Yorba Linda 19 Lanterman Develo ment Center 3530 Pomona Blvd. Pomona ` 20 Medical Buildin 927 Haven Avenue Rancho Cucamon 21 Medical Offices 412 W. Carroll Avenue a Glendora 22 22 Medical Offices E. Washin ton Blvd. Glendora 23 Neurosurgery Medical Offices 405 E. Acosta Ave. Glendora 24 Nova Care 3602 Inland Em ire Blvd. Ontario 25 Pomona Valle Hos ital Med. Ctr. 1798 N. Gare Avenue Pomona 26 Queen of the Valle Hos ital 1115 S. Sunset Avenue Covina 27 San Antonio Hos italWest 999 San Bernardino Road U land ' 28 St. Jude's Medical Center 101 E. Valencia Mesa Drive Fullerton 29 St. Jude's Herita a Foundation 433 W. Bastanchu Rd. Fullerton 30 US Family Care Hospital 5000 San Bernardino Street Montclair 31 to VertSe Medical Grou 1234 Foothill Boulevard La Verne Fullerton Amtrak Station and Ontario Airport - $5.00 (wordtGaDiamondAide\DesignatedFac ilityj Updated 11/14/00 0 U O _o O N, 0 0 N 0 0 0 m 0 a o. a W alp` U CM '- O O CD r N CO. 00 N f - M 00 CO � CO Cl Mt T N CA dt N N Q T N OO CA CV CA p> rte-' r N CD N N CO r M c D n CO fl- I-- r- r- co - E!9, 10% 6% 69- 4.% Z Q ' O co 00 O �- N O 00 O ,O n O Cfl O T CM moo, L :i T N r LO CO LO Z5 U I-. ': t C] 00 .1o, Lo Co - Q.. Z k O T r T T' T 4}K?6,4is}ta-6% I •Q,. � �, NCO N N N T M i, N r 'cf CO r M n CO fl- I-- r- r- co - �p > :i c _ CO t "� Cl CO ti- N CO N Mr M - d LA I,- co O co O O O a, Q r r N VL a N O N O co O N m 0 r M .00 O o y o >, 0o rte. co COCO CO O � = .c QLU ; o N T CO LLQ O d) •Q ,; OO L 1-... co co Itr LO CO CO SM1 cu r` u-, r LG to i --d- O .y �00 _, O r O co 00 .0 wry •O � II D b CL c a y - O V y - ZT N` m No CM CO 0 c ":Zr v M: co CO . F -I > 2 Q v s� Q O �, N co i � d rn 00 V ­r O O Ln CO O% N A O O Ci O r C Ln a a > m Q CO M LO CO O CD r` Ltd o 0 0 y LO LO r— CO - OS) 00 - T T r r r r - O yU •� ��'. * 7 cc; CO r` 00 CSS O r T3 m a y - z !R 10 �p o A Q�ji LDL LL } m � ( � M O + a CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. (G TO: Honorable Mayor and Members of the City Council MEETING DATE: June 19, 2001 REPORT DATE: June 14, 2001 FROM: Linda C. Lowry, City Manager TITLE: Consideration for Change Order#1 for Repair of Landslides in Sycamore Canyon Park SUMMARY: Brongo Construction has a contract in the amount of $46,115 with the City of Diamond Bar to repair the landslides in Sycamore Canyon Park. During construction, the contractor discovered 3,000 sandbags in one of the slope repair areas. The sandbags had to be removed manually, at a cost of $5,250. The resulting void in the slope required an additional 641 cubic yards of imported dirt to fill at a cost of $6,410. These two items of unanticipated work has resulted in a change order request for $11,660, for a total construction cost of $57,775. RECOMMENDED ACTION: It is recommended that the City Council approve Change Order #1 in the amount of $11,660 for the contract with Brongo Construction for the:. repair of the landslides at Sycamore Canyon Park and increase the contract authorization to $57,775. LIST OF ATTACHMENTS: X Staff Report — Public Hearing Notification ; Resolution(s) Bid` Specifications Ordinance(s) X Other: Change Order #1 Agreement EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? X Yes No _2. Does the report require a majority vote? X Yes No 3. Has environmental impact been assessed? Yes X No 4 Has the report been reviewed by a Commission? _ Yes X No What Commission? 5. Are other departments affected by the report? X Yes _ No Which? Public Works REVIEWED BY r ryJames inda C. Lowa Rose City Manager Deputy City Manager Director of Community Services CITY COUNCIL REPORT MEETING DATE: June 19, 2001 TO: Honorable Mayor and Members of the City Council FROM: Linda C. Lowry, City Manag p (J SUBJECT: Consideration for Change Order #1 for Repair of Landslides in Sycamore Canyon Park Issue Statement Increase in the amount of a contract above the City Manager's authority requires City Council approval. Recommendation It is recommended that the City Council approve Change Order #1 in the amount of $11,660 for the contract with Brongo Construction for the repair of the landslides at Sycamore Canyon Park and increase the contract authorization to $57,775. Financial Summary The City Council has allocated $105,000 in the 2000/01 Fiscal Year budget for the design and construction of this project. Total cost for this project, including all costs related to Change Order #1, will be $101,945, per the following detail: Design: $27,800 Construction Contractor: $46,115 Change Order #1: $11,660 Plan Check& Inspection: $ 4,370 Geotechnical Testing during Construction: $12,000 TOTAL $101,945 Background The City Council awarded a contract to Brongo Construction on May 1, 2001 for the repair of the landslides at Sycamore Canyon Park in the amount of $46,115. During construction, the contractor discovered 3,000 sandbags in the lower landslide repair area that were placed many years ago in an attempt to repair a previous landslide in that location'. The sandbags had to be manually removed by the contractor, resulting in additional labor costs of $5,250. The resulting void in the slope required additional import of fill dirt in the amount of 641 cubic yards, resulting in an additional cost of $6,410. Discussion The original contract with Brongo Construction is $46,115. The additional work required for the items described above cost the contractor $11,660 to complete. At the time the original contract was awarded by the City Council, a contingency of $4,610 (10%) was also approved for a total authorization of $50,725. However, the,additional work has raised the total cost to $57,775, or $7,050 more than the maximum authorized amount. Staff is seeking City Council's approval to increase the contract amount to $57,775. Prepared by: Bob Rose Director of Community Services CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO.. TO: Honorable Mayor and Members of the City Council MEETING DATE: June 19, 2001 REPORT DATE: June 14, 2001 FROM: Linda C. Lowry, City Manager TITLE: Authorization for Geotechnical Testing for Repair of Landslides at Sycamore Canyon Park SUMMARY: Geotechnical testing is required for the repair of the landslides at Sycamore Canyon Park to verify that fill dirt is properly compacted by the construction contractor. The City of Diamond Bar currently has a contract with Leighton and Associates for geotechnical testing. In order to add this work to the existing contract with Leighton and Associates, City Council approval is required. Cost for geotechnical testing for the repair of the landslides shall not exceed $12,000. RECOMMENDED ACTION: It is recommended that the City Council authorize the use of Leighton and Associates for geotechnical testing for the repair of the landslides at Sycamore Canyon Park in the amount not to exceed $12,000. LIST OF ATTACHMENTS: X Staff Report - Public Hearing Notification Resolution(s) Bid Specifications Ordinance(s) X Other: Proposal for Geotechnical Testing from X Agreement Leighton and Associates REVIEWED BY: OkindaLowry City Manager J es DeStefan Deputy City Manager Aa�7�' Bo ose Director of Community Services EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? X Yes - No 2. Does the report require a majority vote? X Yes No 3. Has environmental impact been assessed? _ Yes X No 4. Has the report been reviewed by a Commission? Yes X No What Commission? _ 5. Are other departments affected by the report? X Yes _ No Which?' Public Works REVIEWED BY: OkindaLowry City Manager J es DeStefan Deputy City Manager Aa�7�' Bo ose Director of Community Services CITY COUNCIL REPORT MEETING DATE: June 19, 2001 TO: Honorable Mayor and Members of the City Council FROM: Linda C. Lowry, City Manage p��It SUBJECT: Authorization for Geotechnical Testing for Repair of Landslides at Sycamore Canyon Park Issue Statement Cost for work exceeding the City Manager's authority must be approved by the City Council. Recommendation It is recommended that the City Council authorize the use of Leighton and Associates for geotechnical testing for the repair of the landslides at Sycamore Canyon Park in the amount not to exceed $12,000. Financial Summary The City Council has allocated $105,000 in the 2000/01 Fiscal Year budget for the design, construction and testing for this project. Total cost for this project, including geotechnical testing costs, will be $101,945, per the following detail: Design: $27,800 Construction Contractor: $46,115 Change Order #1: $11,660 Plan Check & Inspection: $ 4,370 Geotechnical Testing during Construction: $12,00 TOTAL: $101,945 Background The City Council has a contract with Leighton and Associates for geotechical services. Geotechnical testing is required to verify the proper compaction of soil for the repair of the landslides at Sycamore Canyon Park. Leighton and Associates has submitted a proposal to complete this work in an amount not to exceed $12,000. Discussion This scope of work with Leighton and Associates was included in a contract awarded to D&J Engineering on May 1, 2001. However, staff has determined that it is more appropriate to work directly with Leighton and Associates for this service rather than have Leighton and Associates serve as a sub -contractor under D&J Engineering. With Council's approval of this authorization, D&J Engineering will continue as the overall inspector of this project, and Leighton and Associates will complete the required geotechnical testing. Prepared by: Bob Rose Director of Community Services GeA.brauv *p A - Leighton and Associates 1961 2001 GEOTECHNiCAL CONSULTANTS May 16, 2001 Proposal No. P02000-270 To: City of Diamond Bar 21825 East Copley Drive Diamond Bar, California 91765 Subject: Proposal to Provide Geotechnical Services During Slope Repair Grading, Sycamore Canyon Park, City of Diamond Bar, California Introduction In response to your request, Leighton and Associates, Inc. (Leighton) is pleased to present this proposal to provide geotechnical observation and testing services during grading to repair two surficial slope failures in Sycamore Canyon Park in the City of Diamond Bar, California. Based . upon the plan specifications, our services for the project will include geotechnical observation and testing services during removal of loose debris and compaction of artificial fill on the slope: Background Two surficial slope failures occurred on the 1.5:1 fill ,slope in the, eastern portion of Sycamore Canyon Park. The slopes are located below and behind iexisting residences along Rio Lobos Road and west of Diamond Bar Boulevard. The initial slope failures occurred in 1993 and a subsequent failure apparently occurred in 1998. The site was previously investigated by Leighton and by Converse Consultants. We understand that Brongo Construction has been contracted to repair the slope based upon plans and specification prepared by Converse Consultants dated July 30, 2000. 14125 TelephoneAve., #1, Chino, CA 91710-5770 (909) 590-4909 • FAX (909). 590-2989 • www.leightongeo.com P02000-270 Scope of Work We anticipate our services will include the following the tasks. • Observation and testing during site clearing and during 'excavation of the design fill key at the base of the existing failures. We will also provide observation and testing during placement of compacted fill to repair the slope. • Engineering evaluation, project management, ' QA/QC and staff supervision during construction. • Laboratory testing of representative soil samples during the course of .construction to determine the maximum dry density," optimum moisture content, of native and import soils used during construction. Preparation of one post -construction report for the site, documenting our observations and the results of field and laboratory tests. Based upon the discussions during the preconstruction meeting, we have assumed the following schedule: Duration of site grading: 4 weeks Contractor's schedule: 5 days/week, 8 hours/day Observation during grading will be required on a half-time basis (20 hours/week) Limited office review and engineering analysis will be needed Limited laboratory testing will be required These assumptions, including the engineering/supervision ,hours and laboratory requirements anticipated, are incorporated into the Breakdown of Estimated Fees, Table 1, attached. Our actual fees are highly dependent on the contractor's schedule and pace. Our fees will generally be less if the contractor is efficient and encounters no unusual delays. For these services, we have assumed that we will be subject to prevailing wage rules on this project. Fee Estimate and Schedule - Leighton will provide the above-described scope of work within the schedule and other limitations discussed above on a time-and-materialsbasis for an estimated fee of Twelve Thousand Dollars ($12,000). Additional services beyond the scope of work discussed above and in Table', I will be charged on a time -and -expense basis in accordance with our 2001 Professional Fee Schedule. 2- _` P02000-270 Attached are Agreements incorporating the scope and fees described in this proposal. If the services are awarded to Leighton and the Agreement is acceptable to you, please have two copies of both the Master Services Agreementand the Scope of Work Agreement executed by a duly authorized officer of your -corporation and return them to us._ We will return one fully -executed copy of each for your records. The scope and fees set forth in this proposal reflect the risks that are limited by the terms and conditions in the attached Master Services Agreement. Any changes in these terms and conditions may require a change in the scope of services or fees or both. Your assent to our beginning work prior to the written execution of a mutually acceptable contract constitutes your agreement that the terms and conditions of the attached Agreement shall control until such a definitive contract is executed by both parties. We appreciate the opportunity to be of service. Please call us if you have any questions. Respectfully submitted, LEIGHTON AND ASSOCIATES, INC. 4 Philip Achiare ' Senior Project Geologist PB/DCS/rsh Attachments: Table I - Breakdown of Estimated Fee 2001 Professional Fee Schedule Information for Clients Regarding Leighton's Services Enclosures: (2) Master Services Agreement (2) Scope of Work Agreement Distribution: (1) Addressee BREAKDOWN OF ESTIMATED FEE, SYCAMORE CANYON PARK SLOPE REPAIR; CITY OF DIAMOND BAR `� Leighton and Associates AGTGCompany- GEOTECHNICAL CONSULTANTS 2001 PROFESSIONAL FEE SCHEDULE* GEOTECHNICAL SERVICES PROFESSIONAL STAFF FEES (per hour) Office Assistant ......... ......... .......`.. ... ......... $ 40 Technical Assistant, Word Processor.. ...... .... .. ... ...... ........ ---- ---- ---- ......... .........'. ....:.......55 Technician I .... ......... ......... ......... ......... ............. ........ ......... ........ ......... ........• ..----- . -55 Technician I'I.................... ....... ......... ..... : .......: .........:...65 CAD OperatorlTechnicai Illustrator .......................... ... .............. ..------............................................ 65 SeniorTechnician ........................................................................................................................... ......... ;............................... 75 Staff EngineerJGeologist/Scientist/Field Supervisor ............................................. ........ ....... .......:. ......... .............85 ' Senior Staff Engineer/Geologist/Scientist ......... ........I.. ...... ......... ......_. ........ .I...... ......... .............95 Operations Manager ...: ......... ......`... ........: ......... .. ....... .............. ....... ........ ......... .......... ....:...-..95 Project Engineer/Geologist/Scientist ............. ........ ......... ......... ......... ......... ......... ............ 110 Senior Project'Engineer/Geoiogist/Scientist ...__ ........: .....:. ....... .---.... ......... .....---. ........: ..... ..........120 Senior Associate .......: .................. .....r... ......... ......:. .......... ......... ......... ...7.............. ......... .........135 Principal ---- ...... ......... ......... ......... ......... ......... ................. ......... ..........145 SeniorPrincipal ......... ........... .................. .......................... ............................................................165 ENGINEERING EQUIPMENT VehicleUsage ......... ......... ........ ........ ......... ............................................... . ................. 7 per hour Tiltmeter, Inclinometer Units..... ......... ........: ......... ........ ......... .................................... ........................... 75 per day Nuclear Soil Gauge ..... ......... .................: ......... ........: ......... ......... ......... ......::.. ............... 75 per day Water Level Sounder .: ........: ......... ......... ......... ........: .......:: . .: ......... ........... 50 per day Portable Generator............................................................: ........ ......... ......... ............ 50 per day Other Monitoring Equipment ..................................................................................Upon Request OTHER TERMS AND CONDITIONS • Expert witness testimony will be charged at 1.5 times the above rates, with a minimum charge of four hours per day. • Overtime for field personnel (ail technicianand staff levels) will be charged at 1.5 times the basic rate. • Proposals are valid for 30 days, unless otherwise stated. • Heavy equipment, subcontractor fees and expenses, supplemental insurance, travel, shipping, reproduction, and other reimbursable expenses will be invoiced at cost plus 15%, unless billed directly to, and paid by client. • All proposals submitted as standard non -prevailing' wages.' Prevailing Wage Law projects are not covered by this fee schedule. _ • Invoices are rendered monthly, payable upon receipt. • A retainer of 50% of the fees may be required for projects with a total fee of $5,000 or less,.with the balance to be paid at the time the report is released to the client. • Thirty percent of the fee for field studies will be invoiced immediately, upon_ authorization to cover equipment and mobilization costs.' • Client agrees to provide all information in Client's possession about the actual or,possible presence of buried utilities and hazardous' materials on the site, and agrees to reimburse Leighton for all costs related to their unanticipated discovery - Effective January 1-, 2001 through December 31, 2001, after which remaining work will be billed at then -current rates. ` I 9060 499 (Continued on Reverse).' 14125' Telephone `Ave., #1, Chino, CA 91710-5770' (909) 590-4909 • FAX (909) 590-2989 • www.leightongeo.com 2001 PROFESSIONAL FEE SCHEDULE GEOTECHNICAL SERVICES (Cont'd), LABORATORY CHARGES* TEST Moisture Content... ..... ..,...................................... 7 ....... ... .... ......... ......... $ 10 Moisture and Density (Ring Samples)... . ......... ...........-•--...-:-...... -- . ......... 18 Moisture and Density (Shelby Tube). .............. ......... ...... ......... Maximum Dry Density (Optimum Moisture Content)...... ............................ ... ......... ......... 140 Maximum Density Checkpoint ........ ........ ......... .. ..... -- ---- ....-----•. -----. . .................. 60 Moisture and Density (Chunk Samples)...... ........ .......:.. ........ ......... ......... 7 .......... ....................... ........ 50 Specific Gravity Fine Aggregate.......................................... . .. .... ......... ....... ..................................... Specific Gravity- Coarse Aggregate ......... ......... .............. ...................... ......._-....._: ......... 60 Sieve Analysis....... .....:..: ........ ........: ......... ............... .. ....:.... ........... ....... Hydrometer Analysis........ ........................................ ........... ....... ......... ........: ........: ......... ........ 80 Sieve and Hydrometer Analysis ...... ...................... . ....,.,------.. .....--- -- .................... ........ 125 Percent Passing No. 200 Sieve...'.. ........: .I ....... ...........................................:..: .......I. .......... 40 Liquid Limit and Plastic Index ........ ................. .............. .... ......... ......... ................................ 90 Liquid Limit - Non Plastic (1 pt) ....... ............. ................ ................. ........: -: ....... .....a... 65 Sand Equivalent .... .......... ........ ......... ......... ............. :..: 65 Expansion Index..' . ......... ........, ......... ......... ......... ........, ......... 105 Direct Shear (Undisturbed) ......... ......... ......... ............... ... ....-- .._ ......... _150 Direct Shear (Remolded) ... ......... .......... ........ .......:.....:... ......... ......... ..,...;.. ......... .................. 175.'.. Direct Shear (Remolded or Undisturbed, Slow) ........ ........:...... .. .............................. .................. 235 Single Point Shear ......... .......:. ......`. ............... .......... .................... :-... 70 Torsional Shear ..: .: ................................................................... ......... .......:. ......... .................. 350 Consolidation (w/o Time -Rate)...:.:. . --- ......... .... ......... ......... ........:. .................. 150 CollapseTest............................................ ....................... ......... W/Tirne Rate, Add (per increment):....: ......... ......... . .......,. .::........... 35 W/Extra Load, Add (per load): . .................. ...... ..... ......... ......... ......... ................. 30 R -Value (Untreated or Treated) ...... .......:......... ........ ......... ........ ......... ...-- . ...........------ 195 CBR (Untreated) Per Point: ......... ......... ........ ......... ......... ..............................................: ................. 150 Sulfate Content(Gravimetric)......... .. ... -.................. 50 pH.... ........................................................................... pHand Resistivity . ......... ......... ........: ......... ......... ......... ................................. .................. 100 Chloride Content..: .......... .................................. ... ..:..:... ......----..... ........: .................. 50 Corrosion Suite: (includes pH, Chloride, Minimum Resistivity, Sulfate) ......... ......... ......... ......... .....:............ 170 Concrete Compressive Strength ...:: .......... ......... ........: ......... .......... ......... . ................. 16' CALTRANS216 .............. ......... ......... ......... ......... ....I.... - ............................ .................................. 145 Triaxial testing, residual shear tests, permeability, abrasion, and special tests will be charged of hourly rates. Materials testing fees and additional' laboratory testing fees will be provided on request. `Laboratory'samples will be maintained for 90 days. A monthly storage fee of $2.50 per bag/$1.00 per ring will be assessed if longer storage is required. Requested weekend testing and RUSH tests' may be provided to clients upon request and additional charges will be determined on project -by -project basis. Laboratory Staff Fees (per hour) Laboratory Tech I $50.00 Laboratory Tech II $60.00 Senior Technician $70.00 Senior Staff Engineer/Scientist $85.00' The above rates include performing the test and producing raw laboratory results. No data reduction or investigation is included. Laboratory services are provided by Teratest Labs, Inc., an affiliate company of Leighton' and Associates. ZZ J♦ WE k * - r AMENDMENT NO. 1 TO THE CITY'S CONSULTING SERVICES AGREEMENT This Agreement (Amendment No. 1) is made and entered into this '219 day of October. 1998, between the CITY OF DIAMOND BAR, a Municipal Corporation (hereinafter referred to as "CITY") and Leighton & Associates (hereinafter referred to as "CONSULTANT"). A. RECITALS: (i) The CITY enteredinto an Agreement, with Leighton & Associates to provide Professional Engineering Services, which the Agreement was dated October 15, 1996. (ii.) The term of Agreement expires October 21, 1998. (iii.) CONSULTANT submitted a proposal, a full, true and correct copy of which is attached hereto as Exhibit "D" to continue to provide Professional' Engineering Services from October 21, 1998 to October 21, 2001. NOW, TBEREFORE, it is agreed by and between CITY and CONSULTANT: Section 1: Recital A of the Agreement is hereby amended to read as follows: "A. City desires to utilize the services of Consultant as an independent contractor to provide consulting services to City as set forth in Exhibit 'W', dated August 8, 1996, ,and Exhibit "C", dated` September 9,1998, the City's Requests for Proposals." lection 2: Section 1 of the Agreement is hereby amended to read as follows: "1. Consultant's Services A. Scope of Services. The nature and scope of thy. specific services to be performed by Consultant are as described in Exhibit "B", dated August 23, 1996 and Exhibit "D", dated September 16, 1998, the Consultant's Response to Proposals." Section 3: Section 2 of the Agreement is hereby amended to read as follows: "2. Term of Agreement. This Contract shall take effect October 21, 1998 until October 21, 2001, unless earlier terminated pursuant to the provisions herein." Section 4 Each party to this Amendment No. 1 acknowledges that no representation by any party which is not embodied herein nor any other agreement, statement, or promise not contained in this Amendment No. 1 shall be valid and binding. Any modification of this Amendment No. 1 shall be effective only if it is in writing signed by the parties. t 6. Status as Independent Consultant. A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultantshall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. -Consultant shall not; at any time, or in anymanner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. C. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultants failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. 7. Standard of Performance. Consultant shall perform all work at the standard of care and skill ordinarily exercised` by members of the profession under similar conditions. 8. Indemnification. Consultant agrees to indemnify the City, its officers, agents, volunteers, employees, and attorneys against, and will hold and save them and each of them harmless from, and all actions, claims, damages to persons or property, penalties, obligations, or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other` organization too be arising out of the negligent acts, errors or omissions or willful misconduct of Consultant; its agents, employees, subcontractors, or invitees, including each person or entity responsible for the provision of services hereunder. In the event there is more than one person or entity named in the Agreement as a Consultant; then all obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several. 9. Insurance. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company admitted to do business in California and approved by the City (1) a policy or policies of broad -form comprehensive general liability insurance with minimum limits: of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00; (3) automotive liability insurance, with minimum combined single limits coverage of $500,000.00; (4) professional liability insurance (errors and omissions) to cover or partially cover damages that may be the result of or claim to be the result of negligent acts, errors or omissions, or willful misconduct of Consultant, in an amount of not less than $1,090,000 per claim; and (5) worker's compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. City, its officers, employees, attorneys, and volunteers shall be named as additional insureds on the policy(ies) as to comprehensive general liability, property damage, and automotive liability. The policy (ies) as to comprehensive general liability, properly damage,,and automobile liability'shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. 2-1Z- 9G A. All insurance policies shall provide that the insurance coverage shall not be -non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage: B. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this Agreement; shall be issued by an insurance company which is admitted to do businessin the State of California or which is approved in writing by the City, and shall be placed with a current A.M. Best's rating of no less thatA-. C. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, and (2) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less that one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement", or a substantially similar form which the City has agreed in writing to accept. 10. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Consultant's prior written consent, use the same for other unrelated projects. 11. Ownership of Materials. All materials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. 12. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any interest, director or, indirect, which may be affected by the services to be performed by Consultant under this Agreement, tv which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement,: no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 13. Termination. Either party may terminate this Agreement with or without cause upon fifteen (15) days' written notice to the other party. However, Consultant shall not terminate this Agreement during the provision of services on a particular project without City approval. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth ,��11•/G•�'G (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services. 14. Personnel. Consultant represents that it has, or will secure at its own expense, all personnel •required;to perform the services under this Agreement_ All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City's premises. 15. Non -Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such. nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, translzrs, recruitment or recruitment advertising; layoff or termination; .rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it an equal opportunity employer or that all qualified applicants will receive consideration ,for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 16. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect: 17. Performance Evaluat~on. For any contract in effect for twelve months or longer, a written annual administrative performance evakkation shall be required within ninety (90) days of the first anniversary of the effective date of this Aggeementand each year thereafter throughout the term of this Agreement. The work product required by this Agreement shall be utilized as the basis for review, and any comments or complaints received by CiLy during the review period, either orally or in writing, shall be considered. City shall meet with Consultant prior to preparing the written report. If any noncompliance with the Agreement is found, City may direct Consultant to correct the inadequacies, or, in the alternative, may terminate this Agreement as provided herein. _ 18. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant /2•G9X constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shalt in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 20. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. 21. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage: prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions"of this section: 22. Governing Law. This Contract shall be interpreted; construed and enforced in accordance with the laws of the State of California. 23. Counterparts. This Agreement maybe executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 24. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represent the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk. 25. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference. CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. ~ t TO: James DeStefano, Interim City Manager MEETING DATE: June 19, 2001 REPORT DATE: June 12, 2001 FROM: Bob Rose, Community Services Director TITLE: EXTENSION OF VENDOR PRINTING SERVICES SUMMARY: The City of Diamond Bar has utilized Reinberger Printwerks to provide printing services for miscellaneous forms, business cards, and the quarterly Community Recreation Guide. They have consistently provided quality services at competitive prices. On November 7, 2000, City Council approved a total expenditure up to $50,000 with this vendor. Currently, Reinberger Printwerks has provided a total of $46,344 in services and staff expects to have expenses up to $53,000 this fiscal year. Per the City's Purchasing Ordinance, awards for services to a single vendor in a fiscal year shall not exceed the City Manager's purchasing authority of $15,000 without prior approval from the City Council. Staff is seeking City Council authorization of an additional $3,000 for a total expenditure up to $53,000 this fiscal year for printing services with this vendor. Funds for these services are already included in the 2000/01 fiscal year budget. RECOMMENDATION: It is recommended that the City Council authorize additional printing services provided by Reinberger Printwerks in an amount up to $53,000 for the 2000/01 Fiscal Year. LIST OF ATTACHMENTS: X Staff Report — Public Hearing Notification — Resolution(s) Bid Specification (on file in City Clark's office) — Ordinance(s) Other: Notice of Completion _ Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1 Has the resolution, ordinance or agreement been reviewed by the City Attorney? N/A YesNo — 2. Does the report require a majority vote? X Yes — No 3. Has environmental impact been assessed? Yes X No 4. Has the report been reviewed by a Commission? ^ Yes X No Which Commission? 5. Are other departments affected by the report? Yes X No Report discussed with the following affected departments: REVIEWED BY: DEPARTMENT HEAD: Linda C. Lowry JaYnes DeStefan( 'Boo Hose City Manager Deputy City Mana er Community Services Director aG 0 CITY COUNCIL REPORT AGENDA NO. MEETING DATE: June 19, 2001 TO: Honorable Mayor and Members of the City Council FROM: Linda C. Lowry, City Manag r SUBJECT: Extension of Vendor Printing Services ISSUESTATEMENT: Shall the City Council authorize additional printing services with Reinberger Printwerks in an amount up to $53,000 for the 2000/01 fiscal year? RECOMMENDATION: It Js recommended that the City Council authorize additional printing services provided by Reinberger Printwerks in an amount up to $53,000 for the 2000/01 fiscal year. FINANCIAL SUMMARY: Funds for these services are already included in the 2000/01 fiscal year budget. The authorization for additional work will have no financial impact on the current fiscal year. BACKGROUND/DISCUSSION: Reinberger Printwerks provides printing services for miscellaneous forms, business cards, stationery, envelopes, event flyers, programs, and the production of the quarterly Community Recreation` Guide. Due to the recent City Hall relocation, new business cards, stationery, and envelopes were required; this increased printing costs more than anticipated. Currently, Reinberger Printwerks has provided a total of $46,344 in services, and staff expects to have expenditures up to $53,000 for the remainder of the fiscal year. Reinberger has been providing printing services to the City for several years, and have consistently provided quality products in a cost effective and timely manner. It has also been more economical to utilize them, as they have the artwork on file for a variety of forms, business cards, and stationery since this reduces production time and pre -production costs. Prepared by: Marsha Roa, Community Services Assistant TO: Honorable Mayor and Members of the City Council MEETING DATE: June 19, 2001 REPORT DATE: June 14, 2001 FROM: Linda Lowry, City Manager TITLE: Inland Valley Humane Society and S.P.C.A. (IVHS) Contractual Services Agreement for FY 01-02. SUMMARY: On Tuesday, June 5, 2001, Staff met with Inland Valley Humane Society Executive Director Bill Harford to discuss the proposed contract for FY 01-02. Mr. Harford proposed an extension to the current agreement through FY 01-02 with no increase at an annual rate of $65;244. Language in the current agreement states that the "agreement shall automatically renew for successive periods of twelve (12) months each until terminated by one of the parties. An extension of the current agreement will allow staff to conduct an analysis of the impact of the new fee schedule at the conclusion of the canvassing period. There is no additional cost to the annual contract rate. The annual contract rate has been incorporated into the FY 01-02 Municipal Budget. RECOMMENDATION: It is recommended that the City Council of the City of Diamond Bar direct staff to process the necessary documents for an extension to the animal control services agreement with [VHS for the period July 1, 2001 through June 30, 2002 with no additional cost increase in the amount of $65,244. LIST OF ATTACHMENTS: X Staff Report X Other: Activity Reports Press Release -Clippings ` SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed _ Yes by the City Attorney? —No 2. Does the report require a majority vote? x Yes No 3. Has environmental impact been assessed? NA _ Yes No 4. Has the report been reviewed by a Commission? NA _ Yes _ No 5. Are other departments affected by the report? NA Yes _ No Report discussed with the following affected departments: EXTERNAL DISTRIBUTION: William C. Harford; Executive Director [VHS FRE WED BY: inda Lowry City Manager - PA-) David 156byre Deputy City Manager Teresa Arevalo Senior Administrative Assistant AGENDA NO. CITY COUNCIL REPORT MEETING DATE: June 19, 2001 TO: Honorable Mayor and Members of the City Council ,VIA: Linda C. Lowry, City Manager 11 I FROM: David Doyle, Deputy City Manager SUBJECT: Inland Valley Humane Society and S.P.C.A. (IVHS) Contractual Services Agreement for FY 01-02. ISSUE STATEMENT: Shall the City Council of the City of Diamond Bar approve an extension of the animal control services agreement with IVHS for FY 01 -02 in the amount of $65,244 as proposed by [VHS? RECOMMENDATION It is recommended that the City Council of the City of Diamond Bar direct staff to process the necessary documents for an extension to the animal control services agreement with IVHS for the period July 1, 2001 through June 30, 2002 with no additional cost increase in the amount of $65,244. FINANCIAL SUMMARY There is no additional cost to the annual contract rate. The revenue helps to offset the total program cost for services provided to the City of Diamond Bar. The difference between program cost and revenue is the pass through fee or the annual contract rate charged to the City. The annual contract in the amount of $65,244 has been incorporated into the FY 01-02 Municipal Budget. BACKGROUND At it's December 19, 2000 meeting, the City Council of the City of Diamond Bar adopted Resolution No. 89-75A amending animal control, shelter and licensing fees. It is anticipated that the adopted fee schedule will help offset any future increases or keep any anticipated contract increases to a minimum. At the conclusion of the canvassing period in FY 01-02 staff will be able to evaluate both the cost as well as the revenue associated with the service. Upon adoption of the agreement for FY 00-01 and Resolution No. 89-75A, staff recommended that IVHS work closer with staff to keep the City apprised of current happenings, provide activity reports and increase its public awareness to the residents of Diamond Bar. Staff Report — IVHS Agreement Page 2 On a regular basis, staff continues to maintain open lines of communications with IVHS. Attached to this report are Activity Reports for the period January 1, 2001 through April 30, 2001. The reports contain statistics on calls for service, adoptions, violations, and licenses for the IVHS contract cities. Throughout the past year, IVHS has conducted outreach by providing many services to Diamond Bar residents.- The services included on-site classes and tours, visits to schools and youth groups, and presentations to businesses and community organizations. The services were provided at no cost to the groups. Some of the services provided -as well as pet tips have been featured in local publications including the Diamond Bar View, Diamond Bar Weekly, Inland Valley Bulletin, Inland Valley Times, Tribune, and Zip Code Magazine'. Samples of those clippings are also attached. ]VHS also participated in the 12th Annual Birthday Celebration both as a sponsor and acommunity awareness booth` participant. DISCUSSION On Tuesday, June 5, 2001, Staff met with Inland Valley Humane Society' Executive Director Bill Harford to discuss the proposed' contract for FY 01-02. Mr. Harford proposed an extension to the current agreement through FY 01-02 with no increase at an annual rate of $65,244. Language in the current agreement states that the "agreement shall automatically renew for successive periods of twelve (12) months each until terminated by one of the parties. An extension of the current agreement will allow staff to conduct an analysis of the impact of the new fee schedule at the conclusion of the canvassing period. The canvassing period during FY 01-02 is tentatively scheduled to take place July through September. The canvassing that will take `place will be a,soft canvass with license inspectors wearing IVHS logo polo shirts and their identification and badge will be carried not worn. Upon initial contact, If a pet owner cannot satisfy the licensing requirement IVHS will set up an appointment to come back at the resident's convenience. Staff will work with IVHS to ensure that the residents of the community are informed regarding the canvassing period via public announcement press releases and information on the City's cable channel and website. Upon approval of the recommended action, staff will process a purchase order and the necessary documents for an extension to the current agreement for FY 01-02 in the amount of $65,244. Attachments: Activity Reports Newspaper clippings Prepared by: Teresa Arevalo, Senior Administrative Assistant CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. . TO: LINDA C. LOWRY, CITY MANAGER MEETING DATE: June 19, 2001 REPORT DATE: June 14, 2001 FROM: Lynda Burgess, City Clerk TITLE: PROPOSED CANCELLATION OF CITY COUNCIL MEETING SCHEDULED FOR JULY 3, 2001. SUMMARY: Shall the City Council meeting scheduled for Independence Day eve (July 3, 2001) be cancelled and shall all matters scheduled for discussion be continued to the next regularly scheduled meeting on July 17, 2001? All matters currently scheduled to be discussed at the July 3 meeting can easily be moved to the July 17th agenda. RECOMMENDATION: Recommended Action: It is recommended that the City Council approve cancellation of the City Council Meeting scheduled for July 3, 2001; direct staff to notify the public of the cancellation and direct the City Clerk to post a Notice of Adjournment at the entrance to the Auditorium of the South Coast Air Quality Management District at 6:30 p.m. on July 3 due to lack of a quorum. LIST OF ATTACHMENTS:_ Staff Report Resolution(s) Ordinance(s) _ Agreement(s) EXTERNAL DISTRIBUTION: Public Hearing Notification _ Bid Specification (on file in City Clerk's office) Other: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed _ Yes X No by the City Attorney? 2. Does the report require a majority vote? X Yes — No 3. Has environmental impact been assessed? _ Yes X No 4. Has the report been reviewed by a Commission? = Yes X No Which Commission? 5. Are other departments affected by the report? _ Yes X No Report discussedwith the following affected departments: REVIEWED BY: DEPARTMENT HEAD: Linda Lowry David oyle Lyrtda Burgess City Manager Deputy City Manager City Clerk CITY COUNCIL REPORT AGENDA NO. MEETING DATE: TO: Honorable Mayor and Members of the City Council FROM: Linda C. Lowry, City Manager SUBJECT: PROPOSED CANCELLATION OF CITY COUNCIL MEETING SCHEDULED FOR J U LY 3, 2001. ISSUE STATEMENT: Shall the City Council meeting scheduled for Independence Day eve (July 3, 2001) be cancelled and shall all matters scheduled for discussion be continued to the next regularly scheduled meeting on July 17, 200'1`? All matters currently scheduled to be discussed at the July 3 meeting can easily be moved to the July 17th agenda. RECOMMENDATION: It is recommended that the City Council approve cancellation of the City Council Meeting scheduled for July 3, 2001; direct staff to notify the public of the cancellation and direct the City Clerk to post a Notice of Adjournment at the entrance to the Auditorium of the South Coast Air Quality Management District at 6:30 p.m. on July 3 due to lack of a quorum. FINANCIAL SUMMARY: No financial impact. Prepared by: Lynda Burgess, City Clerk CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. (0 • I3 TO: Honorable Mayor and Members of the City Council MEETING DATE: June 19, 2001 REPORT DATE: June 14, 2001 FROM: Linda C. Lowry, City Manger TITLE: Resolution No. 2001 -XX Approving Plans and Specifications for Landscaping Improvements along Golden Springs Drive and on Sunset Crossing Road SUMMARY: On January 4,.2000, the City Council awarded a contract to Hirsch & Associates to design landscaping improvements along Golden Springs Drive and on Sunset Crossing Road, specifically at: • Golden Prados Median at Golden Springs • Torito Lane at Golden Springs • Ballena Drive at Golden Springs • El Encino Drive at Golden Springs • Sunset Crossing Road at Chaparral Drive (Continued on Page 2) RECOMMENDED ACTION: It is recommended that the City, Council adopt Resolution No. 2001 -XX approving Plans and Specifications for landscaping improvements along Golden Springs Drive and on Sunset Crossing Road and authorizing and directing the City Clerk to advertise to receive bids. LIST OF ATTACHMENTS X Staff Report — Public Hearing Notification X Resolution(s) X Bid Specifications (on file in City Clerk's Office) Ordinance(s) _ Other _ Agreement EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution', ordinance or agreement been reviewed by the City Attorney? X Yes _ No 2. Does the report require a -majority vote? X Yes No 3. Has environmental impact been assessed? _ Yes X No 4. Has the report been reviewed by a Commission? Yes X No What Commission? 5. Are other departments affected by the report? X Yes No Public Works and Building & Safety REVIEWED BY: DEPARTMENT HEAD: inda G. Lowry James`DeStefao o R se City Manager Deputy City Ma: ager Director of Community Services Continued from Page 1 The Design work has been completed and the plans and specification are ready for approval and release for bidding to obtain a contractor to construct the improvements. Each of the above locations will receive an automated irrigation system and landscaping, including shrubs, trees and ground cover. The Sunset Crossing site will also receive hydroseed turf. Total estimated cost of improvements is $170,000. CITY COUNCIL REPORT MEETING DATE: June 19, 2001 TO: Honorable Mayor and Members of the City Council FROM: Linda C. Lowry, City Manager SUBJECT: Resolution No. 2001 -XX Approving Plans and Specifications for Landscaping Improvements along Golden Springs Drive and on Sunset Crossing Road Issue Statement Adoption of this Resolution will result in the release of plans and specifications for bidding to obtain a contractor to construct the landscaping improvements along Golden Springs Drive and on Sunset Crossing Road. Recommendation It is recommended that the City Council adopt Resolution No. 2001 -XX approving Plans and Specifications for landscaping improvements along Golden Springs Drive and on Sunset Crossing Road and authorizing and directing the City Clerk to advertise to receive bids. Financial Summary The engineer's estimate for this project is $170,000. A total of $310,000 is included in the 2000/01 FY Budget to complete this work. Background On January 4, 2000, the City Council awarded a contract to Hirsch & Associates to design landscaping improvements along Golden Springs Drive and on Sunset Crossing Road specifically at: • Golden Prados Median at Golden Springs • Torito Lane at Golden Springs • Ballena Drive at Golden Springs • EI Encino Drive at GoldenSprings • Sunset Crossing Road at Chaparral Drive The Design work has been completed and the plans and specification are ready for approval and release for bidding to obtain a contractor to construct the improvements. Discussion Each of the above locations will receive an automated irrigation system and landscaping, including shrubs, trees and ground cover. The Sunset Crossing site will also receive hydroseed turf. Total estimated cost of improvements is $170,000. Prepared by: Bob Rose Director of Community Services . - Q N 1 co II to Ill Ln �! N r Q -O N O• I r I O O. O r- LI .0 O ► ► � r aM- v O v. p W- O O Q O M COO N O t0 r r N n .O r l- d i.. O M co N M e3- N r M. N lMn N`O t� : M �7• O Q. O gGQ O N d -" - co N N N In N ti M M N M v O v O to ... CO M N ^ Ln � N N 0 � M M O Q v O O O H N 0 O O r O r 10 P N M O Or m to. LU cm M N .0 Cl r r v O O O O Y 4m N Kw r w OIL F- rwr 0. E +O+ m a N J J Q Q..N K .-. N O O LO J vt- ' Ln N` 1 N O O r .0 M r N r r N N O O .=OGOLL N... J V r E .: U-U ZLU Y J 2 `NO O NG `O V. O M IA O O J V .�....J N r r r a-- O .- N N O M I ll 'p Z. �< •+Jrcc w - - U IL J a°o J N, v N. h �, ti C0.. •O O N O p N -. 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Ln M ^ :� N v O r N N Y �' .Q V' -.p '_ V1 = O:O LLO U S M 1n N M N O Y►=-� h ~ JCO].,O$ W $pp F W U 2 KY J Z - M w�n CO P - U> Q W to M P !-- O 2 r Q.ce J J W co O 1 N: N r N N O O .Y .p t- .-. O --t h _ N O M .p O 1p U -,t O O O K3 O O O O pp Z O O- O O O W m r V N w, P P 00 +O In O I: 10. C) O N. .t r e N P O M �U O ul p p S = r .- 10 N N ]E It O ,1O O O M .t N O ui I�� COA; Looforo k djS_ UrI next mOnTh's issue of c. neutering. Yo uT local comiI1uniry X • Take the time to report unnecessary animal cruelty and ;. neglect. 'VHS-S.P.C4 d sparch' may be contacted at Zip Code A4 i1e (909) 623-9777.. Consider adopting a pet. The Pomona Shelter is located i at 500 Humane Way, just north of Vfission Blvd., two p"'ay. blocks j west of the 71 Corona Ex re FEATURING: • There arc pienry of animals j just waiting for a home like yours. Kennel hours are Monday - Saturday, from I0 am - 5:30 pm; Wednesdays the kennels hours arc extendin: i r r� �/ prn: until I t9 ' C/1 L rJ .l Become involved in National Animal Shelter Apprecia- tion Week. Take this opportunity to step by the Inland Valley Humane Society and STC.A. cc) visit w,Qith the *" Home" Alade For Celebrating lowanimals and find out what you can do to help. Your i 1 involvement will o0 ')ecorating'&as To Welcome Your Guests a a long way coward helping the animals. Our pets are part of our family. and they add so ! %� j ,much to our lives. The Inland Val! Leek The falls �"' ']' ry Humane Society and I Tables 100 -V` S.PC.A.wiIl continue to serve and empower the community j Themes, Colors, And Ease to that, together, we can provide the best p companion animals. ossihir care for our tr PPY I 'A Feast To remember Thanks v�n� b For Recipes To Curry You Through the Holidays ' . The IVHS and S.P.C:A. recommends the ] .,.'!following hints For a safe Thanksgiving holiday for •HolZda�j your pets: lot. • J Spirit ,l � f 1. Never give turkey bones to pets. The bones can 50 Ways To Fill Your Home Witjilg, splinter and lodge in the stomach, throat, or intestinal trace jj ]� 2. Do not feed pets the rich foods served during the *Holada o • holiday. This can cause severe digestive upsers. ✓ e�"t"" Survival ITuZde R. 0 0 3. Safely dispose of string used around the � Colds, Tummyaches, Hangovers tt:rkey. If swallowed whole, it can obstruct the stomach or intestines.. This may f Y t'e the surgery.Ifyotl Out" a bus111ess ziwr fea:;,, s j IFyou wish for your per to celebrate the holiday with you, purchase a per treat at your local per supply store instead of j icitique )rrerrhandiw or Services tjl�rt catels feeding them a part of your Thanksgiving' meal. Your to"Ye holida 'Pet wont know rhe difference and yet will be graceful' + 'end would like Diet. readers to know, we worald like to for the special treat you have �;20 showettse your %zlsines,. j provided to him/her. Have a H"ppv end Sa;� Thanksgiv- If you wo:cld like to 'rclvertise yoier ing, from Your Friends at the Humane ' Society; 1 business to college educated homeowners h%liva f Senn is r1�e Admin:r- j with dual incomes * the -cities , f Chino, j v trutive Assisr�int to Frencl Deve lop - Chino Hills, Diamond Bar, ment/Comrnunuy Relations. For i Phillips Ranch or Yorba Linda, more information, pierce call please eaUfor more information. (909) 623-9777 at. I 608. (909) 4.65-1766 66 or (7 3 PAGE 67 Say You Saw it In Your Zip Code Magazine s++Vi1Q - helter. - .o -MA -RC _C AMPOS i MESWLAND VALLEY of g en PunteersBn fr a Whether they're delivering homeless animals or helping meals to shut-ins, prettying up >n P � g victims of violence, lots of People want to make a difference in their ' city Selicia Kennedy -Ross INLAND VALLEY TIMES have a routine down: Griset drives s_ and Kern delivers. I T1t♦s 10:45 a.m. on a Tuesday and In the back window of the car, a Irene Kern and Barbara Griset small signreads "Meals Nleals,on have just finished packin Wheels. hot lunches into a warmer. gthe e The two Pomona retirees are resi- hot l of a beige Grand Mar dents of a city noted for its occur - trunk rences of crime and not for its occur_' The food packed and secure, the rences of humanity. But the truth is t two women set off on a short jour that the acts of humanity far out } ney that will take them onlyweigh the other. Pomona is alive more than an hour. They already alittie. g - SEE VOLUNTEERS PAGE 4 KATHERINE HEAD / INLAND VALLEY. TIMES i LJ Inland Valley Times" ---------. NOVEMBER 76, 2000 Meals on Wheels u Q, •:. tf. recipient a«� Dorothy Vernon, seated, ` I thanks 1 volunteer Irene Kern ., I for dropping Of her meal. - Below, professional groomer Y Michele Fisher trims Lawrence, "3 a ward of the Wand Valley Humane Society. Fisher h eF� . - vo Iunteers to work on one of her two off days each week at the s++Vi1Q - helter. - .o -MA -RC _C AMPOS i MESWLAND VALLEY of g en PunteersBn fr a Whether they're delivering homeless animals or helping meals to shut-ins, prettying up >n P � g victims of violence, lots of People want to make a difference in their ' city Selicia Kennedy -Ross INLAND VALLEY TIMES have a routine down: Griset drives s_ and Kern delivers. I T1t♦s 10:45 a.m. on a Tuesday and In the back window of the car, a Irene Kern and Barbara Griset small signreads "Meals Nleals,on have just finished packin Wheels. hot lunches into a warmer. gthe e The two Pomona retirees are resi- hot l of a beige Grand Mar dents of a city noted for its occur - trunk rences of crime and not for its occur_' The food packed and secure, the rences of humanity. But the truth is t two women set off on a short jour that the acts of humanity far out } ney that will take them onlyweigh the other. Pomona is alive more than an hour. They already alittie. g - SEE VOLUNTEERS PAGE 4 KATHERINE HEAD / INLAND VALLEY. TIMES S inland ballet' T ir- VOLUNTEERS munities of Pmonine com-na fir; Diamond Bar, San Dimas, La I CONTINUED FR' 7 � .. - � Verne, Claremont, Montclair, Ontario, Chino and Chino ! ' = U u � with citizens who volunteer Hills. '� t '� (ri their time to make their city a Several homeless dogs are r""T better place to live. waiting for their chance to bei ` ? Gnset and Kern are bring- groomed by Michele Fisher, ,` E _-�Q �. "` y it g a daily smile and a hot who hugs them as she wash - lunch to homebound resi- es and'clips their coats. `� •� '� � " I dents. They are among the 70 Fisher, a professional. volunteers who deliver food groomer from Claremont, - each week to shut-ins, people comes eve"" P P rt' Wednesday and ftla_ like 81 -year-old Carl spends her entire day off from 1 Rittenour. work donating her grooming, Rittenour can no longer services to the Humane ... drive and waits outside to Society' _ greet the women he calls Fisher, 31, smiles as she• the girls.'' grooms Lawrence, a blond .,< After Griset`s husband spaniel -terrier mix, gently died 11 years ago, Kern, who clipping his coat before she has been working in the pro- gives him a bath. KATHERINE HEAE) I ruLAND vaLL - House ai Ruth executive director Barbara Ho Y TIME gram for the past 23 years, She became interested in and volunteer Patricia Arkin chat in the nonprofit right, suggested she help out with donating her time two yeas or Meals on Wheels. ago when a client mentioned ganization's outreach center in Pomona. Arkin has beer "Of course, I like helping the shelters need for voion- a volunteer for nearly a decade at the domestic violence people, " Griset said. "But teers. Fisher came by the Support center. then I've always been a vol- shelter and offered her ser- "People generally don't unteer. I've led Boy Scouts, vices. When the shelter look at a big matted do arzd merafter ho will come and tell e to that Campfire Girls, the PTA. expanded, she was even imagine g "My husband didn't let me asked for input on the new on the couch in n of t it happened to them or to work outside the home and, grooming room. 1V . someone they know,- said You know, staying home all In the tub next to Fisher, Arkin, 75. day can get boring. 'Volunteer Sherri De Angelis SHELTER OF HOPE hers Arkin recalled a relative of who had been in an Volunteer coordinator Lyn 'whispers softly to Jackie' of Ona Thursday afternoon, abusive situation that she hid Johnson took over as coordi-p S odes, a short, pudgy black- Patricia Arkin is walking to for'25 ears, and vowed to nator when his wife, who was and -white terrier, as she gives halls of the House f Ruth's 25y ears, volunteer in the program the dog a flea dip. new office on Main Street. continue helping women who for several years, was unable In addition to helping out Serving the region from �g to break the cycle to do it anwith the 9r of abuse. anymore due to an ill- grooming, 34 -year- :San Bernardino to West ness, old De Angelis has been Covina,' to House of Ruth"These women have the "We've got 70 volunteers donating her time at the shel- provides shelter and other guts to getout of an abusive right now, " said Johnson, 84 ter as an adoption counselorservices to battered women worst situation, " she said. "The "We need 80 to run it effi- for two years and conducts and their children and helps of self art of abuse is the Riss esteem. and elf-iderL- ' ciently " workshops for other volun- them start new lives. I Johnson said the program tests. Arkin is one of the 50 vol- to keep that from hon frghbrg often loses its volunteers, ppenirig I most of which are elderly, Volunteer coordinator unteers who give their time to every day. I Sheila Beattie oversees the 95 the shelter and have donated because they die or become volunteers who work at the more than 5,600 hours this e volunteer and the incapacitated. Humane Society. The shelter, year. She has seThe at House of Ruth rved as' a Recipients pay for the which houses between 200 board member for the non- Provrdes safety shelter, emo- meals at cost, $2.75 per meal, and 300 animals at any given profit organization, and tions and job counseling, f The hospital prepares to time, offers six volunteer orilegal and housing advocates, - worked a counselor at the meals and volunteers deliver entations per year, emergency parenting classes, support them to the clients. Johnson "Justettin g cY shelter and order groups and computer skills g g out to temporary restraining order trairning for the women who said the: privately run non- cage and handling them clinic in Rancho Cucamonga. Profit group can't even afford manes them feel good,,, g walls tluough the doors: Arkin, who has been a Fisher said.. "You might have House of Ruth volunteer for They also Provide the to reimburse its volunteers for a dog that's depressed and ' nine years, frequently gives on an women with a shoulder to cry gas. , d a hand to hold. stays in the corner — but ins talks on the subject and even HUMANE TOUCH gets a haircut and a wash and represented the House of "We help them it as safe all of a sudden he's running Rut at the United Nations said possible in any situation, ( It's nearly noon on a up to the front of the cage Women's Conference in said executive director Wednesday at the Inland Barbara Hope "We focus on I Valley Humane. Society's ani- greeting visitors. People stop Beijing in 1995• P ty and look. It makes a differ- "In eve the empowerment of women mal shelter on Humane Way, ence. every group I've talked so that they know they have to there will always be one a choice." � r awl r L11 E Tg7iW 5 Spay Day U.S.A. Set for February, .27th February 27th marks Spay Day U.S.A. 2001. The Inland Valley Humane Society You can help to end the pet overpopu_ & S.P.C.A urges you to participate by lation by having your family pet altered. Not only -will an alteratiop surgery help to having your pet spayed or neutered. If - your farnily pet is already altered, encour- end this national problem, but also the surgery will benefit ° you and age friends rand neighbors to do the same. your pet directly. According to the Humane Society of the United States, for every human °born, Spaying or neutering tends to eliminate health 7 puppies and kittens are born. Due to problems, such as some tumors as well as mammary and testicular cancer. this high volume of "incoming " animals, an estimated 6 to 8 million dogs and cats ' In addition, altering your pet, will allow it to have a more agreeable disposition and are humanely euthanized in; shelterseach year'and millions more are abandoned by ;... make him less likely to stray from home and become lost. For more information, their owners. please contact Melissa at 909 623-9777. For Pets Sake `National Be KindTo Animals 'Week" May G - 12 by Melissa J. Senn This is a national celebration acknowledging the love for animals of all kinds, and is an ideal time to visit an animal shelter and provide a homeless animal companion with a responsible, loving home. ' Children ages 3 - 12 are encouraged, to show off their artistic skills by entering the Humane Society's poster contest "Our Animals Are Our Family." All artwork must be entered on S 1/2 x 1 i ".,paper with the artistic design/drawing on the front. The back side should include the parent and child's name, child's age, and daytime phone number. All artwork is to be submitted to the Inland Valley Humane Sociery's Pomona shelter no later than Saturday, May 12th. Zlease note that all artwork will not be returned. "National Dog Bite Prevention Week" May 20 - 26 Dog bites are not usually caused by "bad dogs," but by irresponsible dog owners. The first step a dog owner should take to prevent their dog from biting is to have her or him spayed or neutered. If you are ever approached by a dog you don't know, don't run or scream. Instead, standstill with your hands ar your sides and do not make direct eye contact with or speak to the dog. Teach children to "be a tree" until a dog goes away and practice ' this response with a stuffed toy dog. If you are knocked to the ground, curl into a ball with your hands over your ears. Lie still' and keep quiet until the dog goes away.; If 'a dog attempts to attack you, you may decrease injury by "feeding" the dog your ; jacket, purse, bicycle, or anything else that can serve as a barrier between you and the dog. If you are ever bitten by dog, try not to panic. Immedi- ately wash the wound thoroughly with soap and warm water. Contact your physician for additional care and advice. Report the bite to your local animal care and control agency. Tell the animal control officer everything you know about the dog, its owner, and the address where the dog lives if possible. If you are the owner of a dog that bit somebody, make sure to confine your dog immediately and check on the victim's condition. Provide the victim with important information, especially the date of your dog's last rabies vaccination. Cooper- ate with the animal control official responsible for acquiring information about your dog. Consult with your veterinarian or the Inland Valley Humane Society at 909) 623-9777 who may Y be able to refer you to an animal behaviorist or a dog trainer. For more derailed information about preventing and avoiding dog bites, yoti may visit www nodogbites.org. Melissa J. Senn it the Administrative Assistant to Fund DevelopmentJCommunizy Relation, (909) 623-9777; ext. 608. Say You Saw 1t InYour Zip Code Magazine QL1 2P_b PAGE 41 •r - 0 L N L — y V y'_;, E '1 — V w _ _ 7E_ y,y v a•� � s o c y° o�• o I.c cis m m 45 cn 73 C3 •',� U O C]y C'O Y U CTy r V .�n> g MU U L L > VO V.bc V. U — vi L• E a E cCS :i 5 E z== r 3 _o y y h •q •� �_ C./ C E L y u o - o V :.,�\ -D y- i y ,,., y _^ r- y '•.7 T _ cib 4 cz C. C V- V '� ,^•, y y y J J+' i...^ 0— -o C L Q r- p c y�� a es E •^ a� � 3 ',. _ -- u3 y > _ o r w v ^ v E •3 es 'ts � ='.c " � aEi •o � :� � .� � y °: as c`n,- ,a ..Oa to U_: y= y OV ryCt v L -_ U y '- 3 O M y L o y- ¢ � C 0-- c c - E c o _ O G `—�_ OL � w T] y L ?1 i y L >, O. y.. y E L 7 67 C .r G L .G CS = U V •y C -.E ..Q >'`� V O E O ai 7-1 ° .0 - y - O a c O y — V1 L. h C ', k to i T V..� 17 y .�. — C ("•' .`' �. c3 E N..L N .CAI ... u ^ C .G V O L a • [ CyLI,Y CD C �..:v. e) E �\ . •,' tY a) 7� — r .�tOL •+•.. y r L _ C. ci � .a ` O � � it ^ _ � T (-. � - wi • J = _ � � � cu_ cr n G y T= _ 3 _ cs - t C Y+ b 1 .Slp. r y w .. qu Q.> C Q to S to a'C+ x N « O cl "o 0 s 3 y C yCd .+ Ci. o 0 'C L �'+' �ICL vpi .D 0 H,y,,," '•'10 ca p C bA-' 0 y :3O v� >, Cd m o a y G O C."�. L ar . d0 . �- - y - - - - -�, cc Cb' 0 cl y U R7 n L Q O �, W O .0 ... Cd as L 41 i � .o- City News Pomona/Dlamond Bar July 28, 2000 Pets should not be left in poorly ventilated vehicles. With ` only hot air to breathe, the ani- _ rnal can suffer irreparable brain Hot weather tiPs damage, or a painful and ago - death for fanuly Pets sizing from heatstroke. A fresh supply of clean water should be available at all The Inland Valley Humane Society and 'SPCA are offering times. Rabbits are especially sus- rem'inders-to pet owners on special precautions that are ceptible to high temperatures. If, the rabbit is outdoors; the necessary to keep pets com- Portable during hot weather. hutch should be well -ventilated and in the shade, with plenty of fresh water. L A. Trrm�s Inland Valley Our Times 4 Tuesday, July 11, 2000 Inland Valley Humane Society nS.P.C.A.Ad by Melissa J. Sean' Tips For Vacationing With Your Pet Before you leave, have obedience classes. Not only " place in which to rest. A fresh important role in our your pet examined by a will it help your dog to learn supply of cool clean water ecosystem; and that with a veterinarian to make sure it is behavioral tactics, it will should be available at all better understanding and ' in good health. Carry a rabies benefit you as well. Low-cost times. Rabbits are especially respect for the wildlife in our and health certificate with classes are available and susceptible to high tempera area, we can -peacefully you. affordable. Most cities offer tures. If the rabbit is out-: coexist with them. Call ahead to make sure these classes through their doors, the hutch should be Animal Lovers Needed your pet is welcome wherever Park and Recreation Depart- well ventilated and in the you stay.ment. You may also look in shade, with plenty of fresh We need volunteers, age Pack food and water, the yellow pages for a dog water for the animal. I8 and over, to assist with your pet's dishes, bedding, trainer near you. Classes are adoption counseling, Y Bear Pays Visit grooming, assisting with bi- leash, a favorite toy, and offered by: -Chino Recreation Rccentl , a 'uvenile appropriate first aid materi- Department: (909) 591 y 1 monthly vaccination clinics als. Make sureyourpet is .9834; Chino Hills Recreation black bear wandered into. a and special events, and wearing a collar with Department: (909) 364- tesidental neighbgrhood. The much, much more. identification, and also a' 2700; Diamond' Bar Recre- bear was rescued and tagged, Melina j. Senn is the and returned to its natural Administrative Assistant to telephone number of a friend orlon Department: (909) habitat. But please, be aware Fund Development/Commu or family member whom you 396-5695, and Pomona: that the Inland Valley area is pity Relations. For more . - can contact as you travel. (626) 852-9992. rich with various species of information, please call (202) Do not feed the pet Hot Weather wildlife, which la an heavy meals before driving play 623-277/, Err. 608. P�eeautsons and keep a bowl of ice cubes Pets should not be left in 66 in the car for moisture. Allow �- - poorly ventilated vehicles. •� f,_ the pet to exercise when you With only hot air to breathe, �• stop your vehicle, but not to a� run loose. the animal can suffer irreparable brain damage, or �; F Never allow your pet to _.... a painful and agonizing death ride with. its head out of window. If it cannot be held from heatstroke. Every by someone in the car or summer, thousands of cats •'- V I N J O N ' S and do die needlessly after .- confined by a harness, get a _ y well -ventilated pet carrier.being lef, inside locked cars. K E N N E L Under no circumstances Even when car windows are a 4 should the pet be left left slightly open, heat can+ *Dog Training degrees in .""+ unattended. Leaving it in a build up over 160 de g al►+ Private, Group, In Home 6 -In Kennel parked car on a warm da a very short period. Animals P Y ,.w *Grooming •Boardin can cause heat stroke in a do not perspire as humans ,� g do, but rather, cool them- .00 •All The Love Your Pet Can Stan&f short period of time. Also, an +�W►+ rf `� n � �� ••• unattended pet is a target for sdves through their lungs by •. " �E �T,�7 panting. When air becomes •4W �'�E5 '- thieves. .� � ' � � x , . � k too hot, brain damage and ' With properprepara� g _ ��� tion, a vacation can be an : eventually death may occur. X06• �r enJoyable time For `both IFpets are taken along in a , have another person stay � = family and pet. car, P Y � -• � � � _ h the animal while you wit +•"909-627-2212=a Dog Obedience Is A Y +�� gone, perhaps taking it for a �. Good Idea walk or to rest in the shade.. Q. 3890 Walnut Avenue, Chino $a: It is good for dog owners Pets that stay outdoors w to take their family friend to should have a cool, shady •+; ;� * ` PAGE 41 Say You Saw It InYourZip Code Magazine Golf Fore the Animals FORE! If you have a love for animals and enjoy the game of golf, sign up to play in the In- land Valley Humane Society& S.P.C.A.'s 12" Annual Dog Leg Classic golf tournament. This four -person scramble fund-raiser will be held at Eontember 2 - 8- 2000 *A Western Hills Golf & Country Clubs in Chino Hills on Mon- day, September 25, 2000. Registration will begin at 9:30 a.m., with a shotgun start at 11:.00 a.m. You can play as an individual for $150, or as a foursome by either being a Corporate Spon- sor (four players and one tee sponsorship) for $650, or a'Ma- jor Sponsor, (four players, one tee sponsorship, and'a special promotion) for $1000.' The participation fee includesgreen fees, cart use, tee package, breakfast, lunch, on -course beverages, and a dinner ban- quet. All golfers will also get the chance to participate in sev- eral contents, including a morn- ing Putting Contest, Closest to the Pin contest on all Par -3's and Longest -Drive Contest. Awards will be presented to the topthree (lowest scoring) teams, as well as the winners for the above-mentioned con- tests. If you can't play, you can still participate by being a sponsor. You or your company's name will be displayed to over 140 gol:ers during this daylong fund-raising event, which sells out every yearn What a better way to advertise your com pany and show your support for the animals of the Inland Valley and your local Humane Society. Several sponsorships are available, including those for a Hazard {$50), Tee ($100), one for Lunch ($500), and one for the Dinner Banquet ($2,000). To request further information or sign up, please call Melissa Senn at the Humane Society 909-623-9777, ext. 608. (wxLr) 00 involvement are available. Call Sheila at (909) 623-9777, 67)Ar WNews ext 611 fora volunteer packet to be mailed to youPet Safety at Halloween... The following precaucions are recommended for the safety of your pets at Halloween: Do not take pets alongwhile trick -or -treating. They can easily become frightened or lost. Do not feed Halloween goodies to your pet. They can 1 make the animal very sick, or in some cases prove toxic. If you own a black cat, be aware that your pet could be the victim of a cruel Halloween prank. You may want to keep your black cat .indoors a few days prior -to- and following Halloween. To be safe, keep all pets indoors during both Halloween day and night. News from The Inland Valley Humane Society October is "Adopt A Dog" Moath... When looking fora companion pet, consider adopting one from your local. animal shelter. Human -Society personnel and volunteers are ready to assist you in; helping to make a pet selection compatible with your lifestyle. Located at 500 Humane Way in Pomona, the IVHS SPCA kennels are open Monday through' Saturday from 10 a.m. to 5:30 p.m. and Wednesday's until 7 p.m. For more information call (909) 623-9777. Humane Society Needs Volunteers... We need YOU! Do you enjoy taking a dog on a walk or playing with a cat? Do you like to give dogs a bath? Do you like to clean? Would you be willing to spare "a few hours a week helping homeless and abandoned animals? We are looking for people interested in volunteering ,at the ` Pomona shelter. Ml y areas of i 12 The Windmill • October 2000 InlValley. and ..Humane Soc�e by Melissa J. Senn tY And Volunteers Needed 00 Inland Valley Humane Society still provides a much We need YOU! Do you;enjoy taking a dog an a walk or �Ve needed safety net for companion animals and the playing with a car? Do you like to give dogs a bath?Do you Public. From reuniting families with heir lost pets, ro like to clean? Would you be willing to spare a few investigating animal cruelty, to adopting animals 0*0 hours a week helping homeless and abandoned responsible homes, as well as providing foodinto loving, , care, shelter, and ®• animals? The Inland Valley Humane Society and Comfort to injured, lost, and abandoned animals, the S.P. C.A. is looking for People interested in volunteer- NHS provides vital services nor available anywhere ing at the Pomona Shelter. Many areas of involvement else in the communiq, are available. Call Sheila ar (909) 623-9777, F.,xt, go How can You helpthe 611, for a volunteer packet to be mailed to you. 0 0 IVI-IS and any A and _ r other Local animal shelters? There arc many ways: NatlOnal11n L • Offer a donation of needed supplies. Good quality dry Shelter dog and cat food are always needed. Ocher items frequently Appreciation Week used are liquid laundry detergent, bleach, liquid dish soap,y In recognition of National Animal Shelter Appreciation large trash bags, rowels, and a variety of office supplies. • Send a monetary gift to help the animals. Gifts may be Week, November 5 - 11, the IVHS and S.P.C.A. ask, be 'sent to IVHS-SP CA public to take a closer look at the valuable role its animal Way, Pomona, CA 91766, of you an eve conta t the Fudumane shelter plays in enhancing the quality of life in the commu- Developtnenr Office by calling g (909) 623-9777, ext. 608. ,` • Spread the word about the importance of In a time of declining public services, the responsible pet ownership, including spaying and ADVERTISER PROFILE "Thank you: West Coast Media or q helping make m business , �� y ess grow. Foxcr ft 0 Rwilis ����. 11476 Telephone Ave., Chino 91710 (909)464-1084 Bobby Row rrd, owner i Describe your business: I train Hunters and Jumpers for the show ring, along with tea ' the joys of recreational horse back riding. g chlag people What is unique about your business. I specialize in carering to the children in the area. Foxcroft runs a year round horsemanship camp. The camp operates on an afterschool andfor full day schedule and the children learn not only to ride but also to care for and respect the horses, many needs: Why do you advertise with WestCo my target audience, which are the moast Median As a family magazine, I find that I am able to reach ms.. h is the mothers who are the family planners, and provide the transportation to and from the stable.5O who To find out how tY/estCoastMeda can help promote your business call'(9a9) 465-1766. . ay You Saw' it In Your Zip Code Magazine phi11�s C1CY1 no PAGE 66 ti�.tembex _ CITY OF DIAMOND BAR INTEROFFICE MEMORANDUM Date: June 13, 2001 To: Honorable Mayor and City Council Via: Linda C. Lowry, City Manager From: David A. Doyle, Deputy City Manager Linda G. Magnuson, Finance Director Subject: FY 01-02 Budget Adoption The budget document presented in the June 19 - Agenda Package is the same document that was presented at the June 5 City Council Study Session. As stated before there are a few things related to the FY 01-02 that required some clarification and/or correction. They are as follows: Pg. 1 Personnel Summary — The Recreation Superintendent position was accidentally omitted. Pg. 28 City Manager's Division budget includes line items for vehicle maintenance and fuel. Since previous City Manager's vehicle will be -reallocated to the vehicle pool, it will now be reflected as a pool vehicle in General Government. Pg. 41,'48 General Government and Communications, & Marketing include advertising line items for the Chamber of Commerce. This a duplication one of which will be removed. Pg. 64 Emergency Preparedness Division includes a line item under Professional Services for Emergency Prep -Coordination. This is for a consultant (previously provided by the Armentrouts) that will advise and train the City staff on emergency preparedness. Pg. 81 The budget for the parks landscape maintenance contract included a 5% CPI increase. The contract was renewed without this increase resulting in savings of $6,640. This will be reflected in the adopted budget. CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO.!-. r'_a TO: Honorable Mayor and City Council MEETING DATE: June 19, 2001 REPORT DATE: June 13, 2001 FROM: Linda C. Lowry, City Manager TITLE: Approval and adoption of the FY 01-02 City of Diamond Bar Recommended Municipal Budget SUMMARY: Presented for approval and adoption is the FY 01-02 City of Diamond Bar Municipal Budget. The document as presented reflects General Fund Resources of $17,228,205 with anticipated expenditures of $16,235,340 for a net change in fund balance of $989,865. The proposed budget also includes a Capital Improvement program that amounts to $13,036,766. RECOMMENDATION: Approve Resolution 00 -XX— nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 2001 AND' ENDING JUNE 30, 2002 INCLUDING MAINTENANCE AND OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS AND APPROPRIATING FUNDS FOR ACCOUNTSDEPARTMENTS, DIVISIONS; OBJECTS AND PURPOSES THEREIN SET FORTH! LIST OF ATTACHMENTS: _ Staff Report Public Hearing Notification _ Resolution(s) - Bid Specification (on file in City Clerk's office) Ordinance(s) —Other: Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST; 1. Has the resolution, ordinance or agreement been reviewed x Yes _ No by the City Attorney? 2. Does the report require a majority vote? _ Yes _ No 3. Has environmental impact been assessed? _Yes _ No 4. Has the report been reviewed by a Commission? x Yes —No Which Commission? Planning (CZP ) 5. Are other departments affected by the report? x Yes _ No Report discussed with the following affected departments: REVIEWED BY: DEPARTMENT HEAD: Linda C. Lowry David A. Doyle Linda G. Magnus ; City Manager Deputy City Manager Finance Director City Of Diamond Bar Personnel Summary Fiscal Year 2001-2002 FULL TIME 2000-2001'_ . 2001-2002 POSITION Approved Actual ProposedApproved -City Manager 1 1 -Deputy City Manager 2 2 2 -Public Works Director 1 1 1 -Finance Director 1 1 1 -Dir.Of Community` Services 1 1 1 -City Clerk 1 1 -Dir of Communications & Marketing 1 1 1 -Associate Planner 1 1 1 -Accountant II 1 1 0 -Supt of Parks & Maint 1 1 1 -Public Works - Supervisor 1 1 1 -Assoc. Engineer 1 1 1 -Secretary to City Manager/Office Manager 1 1 1 -Senior Administrative Assistant 2 2 2 -Administrative Assistant 1 1 1 -Senior Accountant 0 0 1 -Development Services Assistant 2 1 2 -Communications & Marketing Assistant 2 2 2 -Community Services Assistant 1 1 1 -Assistant Civil Engineer 1 1 1 -Assistant City Clerk 1 1 1 -Recreation Specialist 2 2 2 -Administrative Secretary 4 3' 4 -Senior', Account Clerk 2 2 2 -Secretary 4 3 4 -MIS Technician 1 1 1 -Code Enforcement Officer 1 1 2 -Maintenance Worker II 1 1 1 -Transportation Clerk 1 1 1 -Community Services Coordinator 1 1 1 Totals 41 38 42 0 City Of Diamond Bar PersonnelSummary Fiscal Year 2001=2002 BENEFITTED PARTTIME POSITION 2000-2001 2001-200 Approved Actual Proposed Approved -Code Enforcement Officer - 20 hr/wk 1 1 0 -Com Services Coordinator - 30 hr/wk 2 2 2 -Com Services Leader II - 30 hr/wk 2 2 2 -Com Services Leader I - 20 hr/wk 2 1 1 Totals 7 6 5 0 NON -BENEFITTED PART TIME POSITION 2000-2001 2001-2002 Approved Actual Proposed Approved -Park Maintenance Helper 8 7 8 -Com Services Coordinator=Daycamp 1 1 1 -Com Services Worker (seasonal) - 3 5 3 -Com Services Leader I 16 6 17 -Com Services Leader ]1 18 8 18 -Intern/Part-Time 1 0 1 47 27 48 0 2 4 - - U c - - - CC to LO m T O p o S N N LL LO T "O C6 CV N N CU 7 -. LL W Q) Lo X O Od N C O Cfl 0' ) C'') — O N �' &3 CL 0 , Q_ i cucnp, S W,': It 0 T 06 0.. N N �O' V+ o u6i co W N � N N W. O 0 ti O N N T Z r �' O O LL CV v J ca a �LO y ,- N T /n W c T ' vJ T U rn o m o x c I - O M N i N O C6 N C O 0 LO 10-0 T N CV - co y N C U- 0 C O N N o - - T 0 _ m � - 0') T Cq O N U) 4 5 L m Cl a 't o N co Vf l y N v_ �o 0 0) CQ N o - L N C O T Ems! E 0 U cn (D Yl > W U) CA o o E N n O to 0 � Z W X N W � N 0 � T` N 5 L m Cl a 't o N co Vf l CITY OF DIAMOND BAR GENERAL FUND BUDGET FY 2001-2002 FY 1999-00 2000-01 Actuals City Manager City Council Actuals Adjusted Budget as of 05/15/01 Recommended Approved ESTIMATED RESOURCES PropertyTaxes 2,045,430 2,259,000 1,955,685 2,259,000 0 Other Taxes 4,248,675 3,810,000 3,116,955 4,010,000 0 State Subventions 3,176,567 2,919,840 2,585,397 2,931,200 0 From Other Agencies 452,645 180,000 179,106 0 0 0 Fines and Forfeitures 556,528 381,500 328,010 381,500 0 Current Services Charges 1,575,505 1,873,850 1,662,927 1,977,115 4,079;941 Use of Money & Property 809,615 936,000 791,298 943,200 0 Transfers -In Other Funds 848,722 1,193,300 224,520 1,074,175 0 Reserved Fund Balance 0 4,176,350 49,298 3,652,015 0- 'r -f.) P.HmAted TOtaiEStimated Resources 13.713.687 17,729,840 10,893,396 17,228,205 0 APPROPRIATIONS City Council City Attorney City Manager City Clerk Finance General Government Communications & Marketing LaW'Enforcement Volunteer Patrol Fire Animal Control Emergency Preparedness Community Dev./Planning Building & Safety Community Services Public Works/Engineering Transfer -Out Other Funds Total Appropriations NET CHANGE IN FUND BALANCE 143,553 159,700 142,153 168,200 0 431,995 504,458 414,332 240,000 0 372,001 517,600 466,058 589,250 0 252,999 320,970 269,596 300,700 0 265,044 298,200 252,073 338,900 0 725,692 1,266,997 1,203;802 743,940 0 352,763 632,525 501,003 480,665 0 4,079;941 4,198;500 3,125;916 4,317,500 0 10,060 12,000 8,595 12,750 0 7,359 7,360 7,359 7,360 0 65,244 69;000 67,744 72,250 0 30,700 44,050 27,213 37,550 0 472;077 577,719 402,229 637,000 0 447,950 730,000 730,000 628,900 0 1,793,013 2,035,042 1,504,114 2,034,290 0 1,267,628 1,966,648 1,475,265 1,804,750 0 354,076 3,622,304 49,298 3,824,335 0 11,072,095 16,963,073 10,646,750 16,238,340 0 21641,592 766,767 246,646 989,865 0 7 CITY OF DIAMOND BAR GENERAL FUND ESTIMATEDRESOURCES FY 2001-2002 FY 1999-00 2000-01 Actuals City Manager City Council Recommended Approved Actuals Adiusted Budget as of 05!75/01 Property Taxes 1,823,741 1,900,000 1,652,761 1,900,000 30010 Current Secured 125,647 160,000 133,269 160,000 30020 Current Unsecured 75954 110,000 55,101 110,000 30050 Supplemental Roll 6 677 50,0o0 49,641 50,000 30100 Prior Year Property Tax 32,000 65,113 32,000 30200 Misc. Property Taxes 1,3,419 7,000 7,000 0 30250 Interest Penalties & Delinquencies 2,045,430 2 259 000 1,955,885 2,259,000 Other Taxes 2,814,441 2,600,000 1,880,857 2,700,000 31010 Sales Tax 480,160 380,000 414,436 480,000 31200 Transient Occupancy Tax 684,684 650,000 664,273 650,000 31210 Franchise Tax 269,390 180,000 157,389 180,000 0 31250 Property Transfer Tax - 4.248.,675 3,810,000 3,116,955 4,010,000 Subventions - State:3,142;078 2,888640 , 2,568,732 2,900,000 31350 Motor Vehicle in Lieu 33,341 30,000 16,235 30,000 31450 Homeowners Exemption 1,148 1 200 430 1,200 31800 Off Highway Tax 3,176,567 2,919,844. 2,585,397 .2,931,200 0 From Other Agencies 41,921 0 31820 FEMA Revenue 135,024 180,000 179,106 0 31885 ERAF Revenue 31900 intergovt Revenue -Other Cities 275,700 180,000 179,106 0 0 0 45?,645 Fines & Forfeitures 417,028 250,000 253,624 250,000 32150 Traffic Fines 31,179 20,000 15,575 20,000 32200 General Fines- 100 471 1,000 32210 Municipal Code Fines 61,693 0,000 37,135 60,000. 32230 Parking Fines ..9,840 10,000 10,000 10,080. 10 000 32250 Vehicle impound Fees 36,688 40,000 11,125 40,000 32270 False Alarm Fees 500 500 32350 Graffiti Restitution 556,528 381,500 328,010 381,500 0 Current' Service Charges; Building Fees: 293,655 404,200 351,238 444,620 34110 Building Permits 19,917 37,200 35,134 40,920 34120 Plumbing Permits 43,399 55,100 45,187 60,600 34130 Electrical Permits 14,012 24,800 17,369 27,280 34140` Mechanical Permits 49,137' 46,250 44,348 50,880 34200 Permit Issuance Fee 18,134 13,100 8,581 14,410 34250 Inspection Fees 305,096 372,200 402,942 409,420 34300 Plan Check Fees 2,000 2,075 2,000 34310 Plan Retention Fee 4,309 5,000 2,180 5,000 34350 SMTP Fees' Planning Fees: 32 10,000 10,000 34410 Environmental Fees 13$,603 100,000 77,257 100,000 34430 Current Planning Fees 320 0 34500 Miscellaneous Planning Permits Engineering Fees: 39 053 - 50,000; 34,989 50,000 34610 Engr - Plan Check Fees 6,147 4,060 5,956 4,000 34620 Engr - Permit Issuance Fee 8 252 15,000 13,664 10,000 34630 Engr - Encroachment Fees 60,818 135,000 113,151 100,000 34640 Engr -Inspections Fees 20,000 20,000 34650 Engr - Soils Review 10 CITY OF DIAMOND BAIL GENERAL FUND ESTIMATED RESOURCES FY 2001-2002 FY 1999-00 2000-01 Actuals CityManager City Council 34660 Traffic Mitigation - Engineering Actuals 19,125 Adjusted Budget as of 05/15/01 Recommended Approved 34665 Industrial Waste Fees 11,487 15,000 10,000 44,755 15,000 10,000 Recreation Fees: 34720 Community Activities 22,965 30,000 16,826 33;900 34730 Senior Activities 10,068 12,000 8,628 16000 34740 34760 Athletics Fee Programs 115;112 123,000 90,607 133,085 34780 Contract Classes 123,522 200,342 110,000 210,000 98,026 190,004 140,000 210,000 34800 Special Event Fees 72,000 70,000 60,000 70,000 1,575;505 1,873,850 1,662,927 1,977;115 0 Use of Money and Property; 36100 Interest Earnings 755,172 875,000 734,475 875,000 36600 Returned Check Charges (40) 500 (598) 500' 36610 Rents& Concessions 40,438 45,000 50,333 52,200 36630 Sale of Fixed Assets150 36640 Sale of Promotional Items 879 2,500 6 0 2,500 36650 Sale of Printed Material 7,891 6,500 3,223 6,500 36660 Donations 4,240 3,000 1,220 3,000 36800 Property Damage Reimb 2,000 1,142 2,000 36900 Miscellaneous Revenue' 1 035 1,500 _ 1,347 1,500 i Transfers In -Other Funds: 809,615 936,000 791,298' 943,200 p 39111 Transfer In -Gas Tax Fund 705,546 1,010,985 166,537 893,350 39113 Transfer In - Prop C Fund 39126 Transfer In - COPS Fund 139,194 175,815 52,486 0 1801828 39127 Transfer In - Asset Forfeiture 3,982 6,500 ' 5,497 0 848,722 1,193,300 224,520 1,074,175 0 Fund Balance Reserve' 41176,350 49,298 3,652,015 GENERAL FUND TOTAL 17,228,205 p 13,713,687 17,729840 10,893,396 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY01-02 TOTAL BUDGET $17,228,205 PROPERTY TAXES 2,259,000 Current Secured (30010) Amount Budgeted: 1,900,000 Historical 1,900,000 Current Unsecured (30020) Amount Budgeted: 160,000 Historical 160,000 Supplemental Roll (30050) Amount Budgeted: 110,000 Historical 110,000 Prior Year Property Tax (30100) Amount Budgeted: 50,000 ' Historical 50,000 Misc. Property Taxes (30200) Amount Budgeted: 32,000 Historical 32,000 Interest Penalties & Delinquencies (30250) Amount Budgeted: 7,000 Historical 7,000 OTHER TAXES 4,010,000 Sales Tax (31010) Amount Budgeted: 2,700,000 Based on current yr - annualized 2,700,000 Transient Occupancy Tax (31200) Amount Budgeted: 480,000 Based on current yr- annualized 480,000 Franchise Tax (31210) Amount Budgeted: 650,000 650,000 Property Transfer Tax (31250) Amount Budgeted: 180,000 180,000 SUBVENTIONS - STATE2,931,200 Motor Vehicle in Lieu (31350) Amount Budgeted: 2,900 000 2,900,000 Homeowners Exemption (31450) Amount Budgeted: 30,000 30,000 Off Highway Tax (31800) Amount Budgeted: 1,200 1,200 FROM OTHER AGENCIES 0 FEMA Revenue(31820) Amount Budgeted: 0 12 IWIU .Klalflual rttrmas +3474u/ Amount Budgeted: 27,280 Based on Est provided by D & J Engr 27,280 Permit Issuance Fee (34200) Amount Budgeted: 50,880 Based on Est provided by D & J Engr 50,880 13' CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY01-02 Page 2 ERAF Revenue (31885) Amount Budgeted: 0 Intergovt Revenue - Other Cities (31900) Amount Budgeted: 0 FINES & FORFEITURES 381,500 Traffic Fines (32150) Amount Budgeted: 250,000 250,000 General Fines (32200) Amount Budgeted: 20,000 20,000 Municipal Code Fines (32210) Amount Budgeted: 1,000 1,000 Parking Fines (32230) Amount Budgeted: 60,000 60,000 Vehicle Impound Fees (32250) Amount Budgeted: 10,000 10,000 False Alarm Fees (32270) Amount Budgeted: 40,000 40,000 Graffiti Restitution (32350) Amount Budgeted: 500 500'' CURRENT SERVICE CHARGES: r 1,977,115 BUILDING FEES: Building Permits (34110) Amount Budgeted: 444,620 Based on Est provided by D & J Engr 444,620 Plumbing Permits (34120) Amount Budgeted: 40 920 Based on Est provided by D & J Engr 40,920 Electrical Permits (34130) AmountBudgeted: 60,600 Based on Est provided by D & J Engr 60,600 IWIU .Klalflual rttrmas +3474u/ Amount Budgeted: 27,280 Based on Est provided by D & J Engr 27,280 Permit Issuance Fee (34200) Amount Budgeted: 50,880 Based on Est provided by D & J Engr 50,880 13' Based on Est provided by D & J Engr 14,410 Plan Check Fees (34300) AmountBudgeted: ' 409,420 Based on Est provided by D & J Engr 409,420 Plan Retention Fee (34310) Amount Budgeted: 2,000 2,000 SMTP Fees (34350) Amount Budgeted: 5,000 5,000 PLANNING FEES: Environmental Fees (34410) Amount Budgeted: 10,000 10,000 Current Planning Fees (34430) Amount Budgeted: 100,000 100,000 Miscellaneous Planning Permits (34500) Amount Budgeted: 0 ENGINEERING FEES: Engr - Plan Check Fees (34610) Amount Budgeted; 50,000 50,000 Engr - Permit Issuance Fee (34620) Amount Budgeted: 4,000 4,000 Engr -'Encroachment Fees (34630) Amount Budgeted; 10,000 10,000 Engr - Inspections Fees (34640) Amount Budgeted: 100,000 100,000 Engr -Soils Review (34650) Amount Budgeted: 20,000 20,000 Traffic Mitigation - Engineering (34660) Amount Budgeted: 15,000 15,000 Industrial Waste Fees (34665) Amount -Budgeted: 10,000 10,000 14 CITY OF DIAM(jNb BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY01-02 Page 4 RECREATION FEES Community Activities (34720) Amount Budgeted: 33,900 Haunted House/Fall Festival 1,750 Easter Egg Hunt 200' Volunteen Youth Program 2,200 Adult Excursions 29,750 Senior Activities (34730) Amount Budgeted: 16,000 Senior Excursions 14,400 Senior Activities „ 1,600 Athletics (34740) Amount Budgeted; 133,085 Youth Baseball 21,600 One Pitch Softball Tournament 250 Youth Track Meet 3,675 Youth Soccer 9,120 Youth Basketball 22,840 Adult Softball 36,520 Adult Volleyball 5,600 Adult Basketball 33,480 Fee Programs (34760) Amount Budgeted: 140,000 Day Camp 57,000 - Youth uh Excursions 3.,000 Tiny Tots 80,000 ContractClasses (34780) Amount Budgeted: 210,000 Contract Classes 210,000 Special Event Fees Amount Budgeted: 70,000 70,000' USE OF MONEY AND PROPERTY 943,200 Interest Earnings (36100) Amount Budgeted: 875,000 875,000 Returned Check Charges (36600) Amount' Budgeted: 500 500 Rents & Concessions (36610) Amount Budgeted: 52 200 , Soda. Machine Contract-- Parks 14,000 Cell Site Contract-- Peterson Park 12,900 Pay Phone Agreement -- Peterson Park 300 Facility Reservations -- Buildings and Parks 25,000 Sale of Fixed Assets (36630) Amount Budgeted: 0 15 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY04-02 Page 5' Sale of Promotional Items (36640) Amount Budgeted: Com/Sr Center Project 2,500 Peterson Park - Irrigation/Drainage Imp. 280,000 2,500 125;000 Sale of Printed Material (36650) 31,200 Pantera Pk - Picnic Shelter 6 500 Amount Budgeted: 50 000 Paul C. Grow Park - Drainage Imp 50,000 6,500 80;000 Donations (36660) 94,200 i 16 3,000 Amount Budgeted: 3,000 Property Damage Reimb (36800) 2,000 Amount Budgeted: -- 2,000' Miscellaneous Revenue (36900) 1,500 Amount Budgeted: 1,500 TRANSFERS IN'- OTHER FUNDS Transfer in - Gas Tax Fund (39111)' Amount Budgeted: 1,074,175 893 350 Utilities (001-5510-42126). 55,000 , . Road Maintenance (001-5554-XXXX) 868,350" Less Shortage (30 000 Transfer In - Prop C Fund (39113) Amount Budgeted: 0 Transfer In - COPS Fund (39126) Amount Budgeted: 180,825 Part of 290-D Team 105,825 Sp Svcs - Bike Patrol, Schl Enf; Tr CkPts 75,000 Transfer In -Asset Forfeiture (39127) Amount Budgeted: p GENERAL FUND RESERVES 3,652,015 General Fund Reserves T 3,652,015 f raps er-out-ClP Com/Sr Center Project 2,916,615 Peterson Park - Irrigation/Drainage Imp. 280,000 Sycamore Canyon Pk - ADA Retrofit 125;000 Skateboard Park Improvements 31,200 Pantera Pk - Picnic Shelter 25,000 Sycamore Canyon Pk - Drainage Imp 50 000 Paul C. Grow Park - Drainage Imp 50,000 Transfer -Out- Equip Repl Fd 80;000 Transfer -Out- Computer Equip Repl Fd 94,200 i 16 PERSONNEL SERVICES 40010 Salaries . 40020 Over -Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40085 Medicare 40090 Cafeteria Benefits 4,000 TOTAL PERSONNEL SUPPLIES 6,963 41200 Operating Supplies 41300 Small Tools & Equipment 68,600 TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42112 Photography 42115 Advertising 42125 Telephone 42200 Equipment Maintenance 42310 Fuel 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training, - 42390 Elections 42395 Misc Expenditures 0 TOTAL OPERATING EXP. PROFESSIONAL SERVICES FY 1999-00 2000-01 Actuals City Manager Actuals Adjusted Budget as of 05/15/01 Recommended 448,087 545,550 476,420 608,350 968 4,000 1,069 4,000 7,308 10,070 6,963 10,500 59,361 74,650 47,763 68,600 3,825 4,400 3,074 4,900 6,692 7,950 7,132 8,850 95,248 111,850 86,371 120,300 621,489 758,470 628,792 825,500 5,560 6,300 3,439 6,300 15 200 58 200 5,575 6,500 3,497 6,500 1,192 500 0 500 233 600 0 600 2,790 6,500 7,318 6,500 2,205 .3,050 3,394 3,050 976 1,250 935 1,300 1,906 2,000 970 2,000 1,487 2,400 1,722 3,400 652 1,100 776 1,100 10,270 7,650 4,805 7,650 53,923 55,500 46;669 53,000 8,374 1'2,450 12,826 20,350 911 2,800 353 5,700 38,894 0 0 45;000 0 0 0 0 123,813 95;800 79,768 150,150, 44000 Professional Services 54,254 162,000 155,486 67,000 44020 Prof Svcs - General Legal 64,406 120,000 71,150 120,000 44021 Prof Svcs - Special Legal 367,589 384,458 343,182 120,000' 44030 Prof Svcs -Data Processing 1 0 8;090 8,090 8,500 TOTAL PROF SVCS 486,249 674,548 577,908 315,500 CAPITAL OUTLAY 46200 Office Equipment 0 6,000 1,125 0 46235 Computer Equip -Software 1,567 410 75 0 46240 Communications Equipment 1,855 1,000 974 500 3,422 7,410 2,174 500 ALLOCATED COSTS 48500 Alloc. Costs --Redevelopment (40,000) (40,000) 0 0 DEPARTMENT TOTAL 1,298,150 1,200,548 1,502,728 1,292,139 21 PERSONNEL SERVICES 40010 Salaries 24,415 30,000 25,385 31,000 40070 City Paid Benefits 2,242 33,900 2,286 3,800. 40080 Retirement 2,693 4,150 2,487 3,450 40083 Worker's Comp. Exp, 260 200 270 200 40085 Medicare 471 450 559 450 40090 Cafeteria Benefits 33,640 40,500 30,675 43,800 TOTAL PERSONNEL 63,721 79,200 61,662 82,700 SUPPLIES 41200 Operating Supplies 731 1,500' 1,547 1,500 TOTAL SUPPLIES 731 1,500 1,547 11500 OPERATING EXPENDITURES 42110 Printing 1,192 500 500 42112 Photography 233 600 600 42125 Telephone 596 1,000 1,248' 1,000 42315 Membership & Dues 100 300 290 300 42320 Publications 100 40 100 42325 Meetings 6,194 4;500 2,961 4,500 42330 Travel -Conferences 24,999 22,500 25,249 25,000 42335 Travel -Mileage & Auto Allow 8,153 12,000 12,500 15,000 42340 Education & Training 129 1;000 79 1,000 42395 Misc Expenditures 0 TOTAL OPERATING EXP. 41,596 42,500 42,367 48,000 PROFESSIONAL SERVICES 44000 Professional Services 36,000 36,000 36,090 36,000 TOTAL PROF SVCS 36,000 36,000 36,090 36,000 CAPITAL EXPENDITURES 46240 Communications Equipment 1,505 500 487 0 1,505 500 487' 0 DIVISION TOTAL 168,200 143,553 159,700 142,153 CITY OF DIAMOND BAR CITY COUNCIL (001-4010) BUDGET DISCUSSION FY01-02 TOTAL BUDGET $168,200 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted:. 82,700 Personnel Budgeted: City Council Members 5 (Council members will receive $525/ma after Nov. election SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,500 Misc Office Supplies 1,500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 500 Misc 500 Photography (42112) AmountBudgeted: 600 Council Photos 600 Telephone (42125) Amount Budgeted: 1,000 Cell Phones 350 Modem Charges 250 Palmnet Charges (3x11x12) 400 Membership & Dues (42315) Amount Budgeted: 300 ICSC 250 CEWAER 50 Publications (42320) Amount Budgeted: 100 Misc 100 Meetings (42325) Amount Budgeted: 4,500 League, Chamber, Misc 4,500 Travel -Conferences (42330) Amount Budgeted: 25,000 League, LCCA, Natl League, SCAG, 25,000 Misc Sacramento trips, etc. Travel -Mileage &Auto Allow (42335) Amount Budgeted: 15,000 Auto Allowance - 250/mo X'S 15,000 Education & Training (42340) Amount Budgeted: 1,000 CC/CM Team Training - League 1,000 23 CITY OF DIAMOND BAR CITYCOUNCIL(001-4010) BUDGET DISCUSSION FY01-02 Page 2 Misc Expenditures (42395) Amount Budgeted: 0 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 36,000 Lobbying Svcs - Gonzalves $3,000/mo 36,000 CAPITAL OUTLAY Communications Equipment Amount Budgeted: 0- 0 CITY OF DIAMOND BAR WARTMENT Legislative ESTIMATED. EXPENDITURES DiwIS10IU C}ty,Attore}�._ FY 2001-02 E?tGANIZATION. # .. ...... O(t1 #0243 FY 1999-00 2000-01 Actuals City Manager Actuals Adjusted Budget as of 05/15/01 Recommended PROFESSIONAL SERVICES - 44020 Prof Svcs -'General Legal 64,406 120,000 71,150 120,000 44021 Prof Svcs - Special Legal 367,589 384,458 343,182 120,000 TOTAL PROF SVCS 431,995 504,458 414,332 240,000 DIVISION TOTAL 240,000 431,995 504,458 414,332 25 26 CITY OF DIAMOND BAR CITY ATTORNEY (001-4020) BUDGET DISCUSSION FY01-02 TOTAL BUDGET $240,000 PROFESSIONAL SERVICES General Legal Svcs (40020) Amount Budgeted: 120,000 City Attorney 120,000 Special Legal Svcs (40021) Amount Budgeted: 120,000 Special Litigations -RDA, Lanterman, Patel 120,000 26 27 CITY OF DIAMOND BAR -T»I 00. ESTIMATED EXPENDITURES DIVISION City Manager FY 2001-2002 ORGANIZATION: FY 1999-00 2000-01 Actuals City Manager Actuals Adjusted Budaei as of 05/15/01 Recommended PERSONNEL SERVICES 40010 Salaries 282,321 388,550 348,542 422,350 40020 Over -Time Wages 105 2,000 527 2,000 40070 City Paid Benefits 3,029 = 4,300 3,336 4,400 40080 Retirement 41,265 53,050 34,745 47,650 40083 Worker's Comp. Exp. 2,673 3,450 2,238 3,800 40085 Medicare 4,138 5;650 5,067 6,150 40090 Cafeteria Benefits 36,771 51;400 40,553 50,900 TOTAL PERSONNEL 370,302 508`400 435,008 0' 08 537,250 50 SUPPLIES 41200 Operating Supplies 2,702 2,000 1,480 2,000 41300 Small Tools & Equipment 15 100 58 100 TOTAL SUPPLIES 2,717 2,100' 1,538 2,100 OPERATING EXPENDITURES 42125 Telephone 1,080 1,500 1,617 1,500 42200 Equipment Maintenance 645 1,000 729 1,000 42310 Fuel 1,906 2,000 970 2,000 42315 Membership & Dues 938 1,200 887 2,200 42320 Publications 642 700 ` 650 700 42325 Meetings 4,005 3;000 1,726 3,000 42330 Travel -Conferences 27,245 30,000 19,447 25,000' 42335 Travel -Mileage & Auto Allow 59 200 -5,000 42340 Education & Training 92 1,000 60 4,000 TOTAL OPERATING EXP. 36,612 40,600 26,086 44,400' PROFESSIONAL SERVICES 44000 Professional Services 2,020 6,000 2,939 5,000 TOTAL PROF SVCS 2,020 6,000 2,939 5,000 CAPITAL OUTLAY 46250 Communications Equipment 350 500 487 500 TOTAL CAPITAL OUTLAY 350 500 487 500 ALLOCATED COSTS 48500 Alloc. Costs -Redevelopment (40,000) (40,000) p DIVISION TOTAL 589,250 372,001 517,600 466,058 27 CITY OF DIAMOND BAR CITY MANAGER (001-4030)` BUDGET DISCUSSION FY01-02 TOTAL BUDGET $589,250 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 537,250 City Manager 1.00 ' Deputy City Manager 1.10 Secretary to CMgr/Office Manager 1.00 Senior Admin Asst. 1.75 Admin Secretary 1.00 SUPPLIES Operating Supplies (41200) Amount Budgeted: 2,000 Misc Office Supplies 2,000 SmaII Tools & Equipment (41300) Amount Budgeted: 100 Misc Small Tools 100 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 11500 CMgr Cell phone 1,400 Palmnet Chgs - CM & DCM 100 Equipment Maintenance (42200) Amount Budgeted: 1,000 City Manager's vehicle 750 Misc 250 Fuel (42310) Amount Budgeted: 2,000 City Manager's veMcle 2,000 Membership & Dues (42315) Amount Budgeted:, 2,200 ICMA (2) CM/DCM 1,750 SCAN NATOA (2) DCM/CM 150 MMASC (3) DCM/SRAA/SRAA 150 SGVCMA 50 ICSC (1) CM 100 Misc 100 Publications (42320) Amount Budgeted: 700 Cable TV Publications, CA Public Sector Directory, various 700 Meetings (42325) Amount Budgeted: 3,000 Various 3,000 28 CITY OF DIAMOND BAR CITY MANAGER (001-4030) BUDGET DISCUSSION FY01-02 Paae 2 Travel -Conferences (42330) Amount Budgeted: 25,000 Includes travel for City Mgr, DCM, 2 -SR AA 25,000 League, MMASC, COCA, ICMA,ICSC, etc Travel -Mileage & Auto Allow (42335) 5,000 Amount Budgeted: Misc Mileage Reimbursements 200 CM Auto Allowance 4,800 Education & Training (42340) 4,000 Amount Budgeted: Misc including Tuition Reimb 1,000 CM Education Allowance 3,000 , PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 5,000 Temp Services - Vacation Admin Sec ` 2,000 Min Sec Svcs - WCCA, DBCF, Lanterman 3,000 CAPITAL OUTLAY Communications Equipment (46240) Amount Budgeted: 500 MISG _ 500 ALLOCATED COSTS Allocated Costs (48500) Amount Budgeted: 0 Allocated to RDA 29 30 CITY OF DIAMOND BAR ......... >�EP.ARTMEN. .. Legislative.::. ..: ESTIMATED EXPENDITURES Qivls�lol c�;yCiexlc FY 2001-2002 . oatvoN . FY 1999-00 2000-01 Actuals City Manager Actuals Adjusted Budget as of 05/15/01 Recommended PERSONNEL SERVICES 40010 Salaries 141,351 127,000 102,493 155,000' 40020 Over -Time Wages 863 2,000 542 2,000 40070 City Paid Benefits 2,037 1,870 1,341 2,300' 40080 Retirement 15,403 17,450 10,531 17,500 40083 Worker's Comp. Exp. 892 750 566 900 40085 Medicare 2,083 ' 1,850 1,506 2,250 40090 Cafeteria Benefits 24,837 19,950 15,143 25,600 TOTAL PERSONNEL 187,466 170,870 132,122 205,550 SUPPLIES 41200 Operating Supplies 2,127 2;800 412 2,800 41300 Small Tools & Equipment 100 100 TOTAL SUPPLIES 2,127 2,900 412 2,900 OPERATING EXPENDITURES 42115 Advertising 2,790 6,500 7,318 6,500 42125 Telephone 529 550 529 550 42200 Equipment Maintenance 331 '250 206 300 42315 Membership &Dues 449 ' 900 545 900 42320 Publications 10 300 86 300 42325 Meetings 71 150 118 150 42330 Travel -Conferences 1,679 3,000 1,973 3,000 42335 Travel -Mileage & Auto Allow' 162 250 326 350' 42340 Education & Training 690 800 214 700 42390 Elections 38,894 45,000 TOTAL OPERATING EXP. 45,605 12,700 11,315 57,750 PROFESSIONAL SERVICES 44000 Professional Services 16,234 120,000 116,457 26,000 44030 Prof Svcs -Data Processing 8;090 8,090 8,500 TOTAL PROF SVCS 16,234 128,090_ 124,547 34,500 CAPITAL OUTLAY 46200 Office Equipment 6,000 1,125 0 46235 Computer Equip -Software 1,567 410 -75 0 1,567 6,410 1,200 0 ALLOCATED COSTS 48500 AIIoc. Costs -Redevelopment DIVISION TOTAL 300,700 252,999 320,970, 269,596 30 CITY OF DIAMOND BAR CITY CLERK (001-4040) BUDGET DISCUSSION FY01-02 TOTAL BUDGET $300,700 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 205,550 City Clerk 1.00 Assistant City Clerk 1.00 Admin Secretary 1.00 3.00 SUPPLIES Operating Supplies (41200) Amount Budgeted: 2,800 Includes purchase of additional minute, resolution, ordinance books and paper 2,800 100 -' Small Tools `& Equipment (41300) Amount Budgeted: Misc 100 r OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 6,500 Public hearing notices 6,500 (doesn't include LLADs) 550 Telephone (42125) Amount Budgeted, Modem 550 ' Equipment Maintenance (42200) 300 Amount Budgeted: Misc 300 Membership & Dues (42315) 900 Amount Budgeted: CCAC, IIMC, Natl Notary Assn 900 Publications (42320) 300 Amount Budgeted: Includes City Attorney's Handbook from LOCC 300 , Meetings (42325) 150 Amount Budgeted: .Mise 150 31 ,. CITY OF DIAMOND BAR CITY CLERK (001-4040) BUDGET DISCUSSION FY01-02 Page 2 Travel-Conferences (42330) Amount Budgeted: 3,000 League. Election Conf-Monterey, CCAC Ann[ Conf. Bay Area, League Conf.- Sacramento IIMC Conference, San Antonio, TX 3,000 Travel-Mileage & Auto Allow'(42335) 350 Amount Budgeted: 350 Education-&Training (42340) 700 Amount Budgeted: 700 Elections (42390) 45,000 Amount Budgeted: November 2001 Election 45,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 26,000 Minute Secretary 12,000 Municode Suppliment 10,000 Temp Svcs 4,000 Prof Svcs-Data Processing (44030) 8,500 Amount Budgeted: Maintenance agree enewals for Fortis 8,500 Document Imaging software &'Certrak Contract/Insurance tracking software. CAPITAL OUTLAY Office Equipment (46200) Amount Budgeted: Computer Equip-Software (46235) Amount Budgeted: 32 ... .... ... CITY OF DIAMOND BAR DEPARTMERtT; Adrntn &support ESTIMATED EXPENDITURES Dl1/ISIOAI Summa FY 2001-2002 oR�an��zATlo�l �R .Y Oo14o5o t� �� FY 1999-00 2000-01 Actuals City Manager Actuals Adjusted Budget as of 05/15/01 Recommended PERSONNEL SERVICES 40010 Salaries 352,578 414,800 344,644 441,300 40020 Over -Time Wages 1,479 4,000 1,358 4,000 40070 City Paid Benefits 5,061 6,000 3,942 5,900 40080 Retirement " 39,042 57,000 35,789 49,800 40083 Worker's Comp. Exp. 11,918 4,500 343 4,500 40085 Medicare/Social Security 5;133 6,200 5,144. 6,600 40090 Cafeteria Benefits 58,443 63,800 53,078 67,300 40093 Benefits Administration 4,384 5,200 5,796 5,200 TOTAL PERSONNEL 478,038 561,500 450,094 584,600 SUPPLIES 41200 Operating Supplies 21,662 25,800 14,219 25,800 41300 Small Tools & Equipment 0 450 216 450 41400 Promotional, Supplies 16,957 29,000 12,820 29,000 TOTAL SUPPLIES 38,619 55,250 27,255 55,250 OPERATING EXPENDITURES 42100 Photocopying 9,758 10,000 10,423 10,000 42110 Printing 33,738 57,500 41,863 42,50042111 Printing -Pre Press Svcs 5,611 10,000 9,818 . 10,000 42112 Photography graphy 60 1,000 0 1,000 42113 Engraving Svcs 2,01.7 2,500 2,548 2,500 42115 Advertising 51,064 61;900 52,442 55,740 42120 Postage 33,395 55,000 42,378 55,500 42121 Mailing Services 2,110 6,500 3,154 6,500 42125 Telephone 38,828 39,500 48,556 39,500 42126 Utilities 433 750 217 0 42128 Banking Charges 10,414 12,000 13,438 12,000 42130 Rental/Lease of Equipment 14,428 21,000 11,314 21,000 42140 Rental/Lease of Real Prop 242,006 246,500 245,167 257,620 42141 Rental/Lease-Exhibition Sp' 0 0 0 1,500'` 42200 Equipment Maintenance 9,599 12,000 12,556 13,000 42205 Computer Maintenance 5,715 7,000 5,691 0 42210 Maint.. of Grounds/Bldgs 445 25,000 250 25,000 42310 Fuel 3,002 2,000 1,703 2,500 42315 Membership& Dues 29,019 31,100 27,755 40,095 42320 Publications 2,669 5,000 4,050 4,350 42325 Meetings 24,450 29,650 27,653 29,650 42330 Travel -Conferences- 26,008 26,000 9,822 21,000 42335 Travel, -Mileage & Auto Allow 538 850 589 450 42340 Education & Training, 8,866 21,236 6,930 23,500 42345 Employment o`yment Physicals 4,064 4,000 1,702 4,000 42355 Contributions -Comm 2,500 5,000 0 0 42395 Mise Expenditures 4,530 2,000 (3,018) 12,500 TOTAL OPERATING EXP. 565,267 694,986 577,00.1 691,405 3'4 CITY OF DIAMOND BAR Amtn &Support DEPA1TMEIT, ESTIMATED EXPENDITURES IIVISIONR Sumrmary , FY 2001-2002 URG/k tIZATI N #.. t 91-4©5Q. 0 51. FY 1999-00 2000-01 Actuals City Manager Actuals Adjusted Budget as of 05/15/01 Recommended PROFESSIONAL SERVICES 44000 Professional Services 147,257 388,986 378,457 99,000 44010 Prof Svcs-Acctg & Auditing 25,455 42,000 42,000 42,000 44030 Prof Svcs -Data Processing 21,055 20,000 15,849 30,500 TOTAL PROF SVCS 193,767 450,986 436,306 171,500 CONTRACT SERVICES 45000 Contract Services 23,925 27,600 28,963 25,750 TOTAL CONTRACT SVCS. 23,925 27,600 28,963 25,750 CAPITAL OUTLAY 46200 Office Equipment 0 0 646 0 46220 Office Equip -Furniture 7,221 21,500 ` 17,801 6,500 46230 Computer Equip -Hardware 43,500 43,500 42,820 0 46235 Computer Equip -Software 1,071 17,500 5,894 3,000 46240 Communications Equip 932 0 0 0 46250 Misc Equipment 29,759 5,500 4;855 5,500 46310 Bldg Improvements -Civic Ctr 0 358,000 365,243 20,000 . 82,483 446,000 437,259 35,000 ALLOCATED COSTS 48500 Alloc. Costs -Redevelopment (38,600) (38,600) 0 0 DEPARTMENT TOTAL 1,563,505 1,343,499 2,197,722 - 1,956,878 35 36 CITY OF DIAMOND BAR: DEPARTMENT Adniin &Support _ ESTIMATED EXPENDITURES 0IVISI014 Finance, FY 2001-2002 QRGANIATION # : OOi .405fl FY 1999-00 2000-01 Actuals City Manager PERSONNEL SERVICES Actuals Adjusted Budges as of 05/15/01- Recommended 40010 Salaries 176,227 191,350 1581103 210,000 40020 Oven -Time Wages 807 2,000 92 2,000 40070 City Paid Benefits 2,373 2,950 1,575 2,950 40080 Retirement 19,677 26,300 16,488 23;700 W 40083orker ' s Comp. Exp. 1,059 1;150 879 1,200 40085 Medicare 2,567 2,800 2,296 3,050 40090 Cafeteria Benefits 30,559 31,100 25,872 33,450 TOTAL PERSONNEL 233,269 257,650 205,305 276,350' SUPPLIES 41200 Operating Supplies 1,445 1,300 880 -1,300 41300 Small Tools & Equipment 200 TOTAL SUPPLIES ` ' 200 1,500 1,445 1,500 880 OPERATING EXPENDITURES 42110 Printing 3,011 4,000 2,437 4,000 42315 Membership & Dues 585 1,100 585 1,200 42320 Publications 214 500 ,340 500 42325 Meetings 132 150 54 150 42330 Travel -Conferences 6,057 5,000 1,787 5,000 42335 Traver -Mileage & Auto Allow 346 400 174 200 42340 Education & Training 1,366 1,500 1,276 1,500 TOTAL OPERATING EXP. 11,711 12,650 6,653 12,550 PROFESSIONAL SERVICES 44000 Professional Services 815 3,000 740 6,000 44010 Prof Svcs-Acctg & Auditing 15,349 22,0:0 22,000 22,000 44030 Prof Svcs -Data Processing 21,055 20,0( o) 15,849' 20,000 TOTAL PROF SVCS 37,219 45,00,3) 38,589 48,000 CAPITAL OUTLAY 46200 Office' Equipment 0 46220 Office Equip- Furniture 0` 646 0 500 0 0 646 500 ALLOCATED COSTS 48500 Alloc. Costs -Redevelopment (18,600) (18,600) 0 DIVISION TOTAL 338;900 265;044 298,200 252,073 36 CITY OF DIAMOND BAR FINANCE DIVISION (001-4050)` BUDGET DISCUSSION FY01-02 TOTAL BUDGET $338,900 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 276,350 Finance Director 1.00 Senior Accountant 0.90 Senior Account Clerk 2.00 3.90 SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,300 Miscellaneous office supplies 1,300 Small Tools and Equipment (41300) Amount Budgeted: 200 Miscellaneous 200 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 4,000 Printing of Forms and CAFR 2,000 Printing of Checks 2,000 Membership & Dues (42315) Amount Budgeted: 1,200 GFOA 700 CSMFp 200 CMTA 300 Publications (42320) Amount Budgeted: 500 FLSA Publications, GFOA Publications, GASB Info 500 Meetings (42325) Amount Budgeted: 150 Misc - CSMFO etc 150 Travel -Conferences (42330) Amount Budgeted: 5,000 GFOA 2,000 CSMFO 1,000 Pentamation 2,000 'I 37 CITY OF DIAMOND BAR FINANCE DIVISION (001-4050) BUDGET DISCUSSION° FY01-02 Page 2 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 200 Misc 200 Education & Training (42340) Amount Budgeted: 1,500 PERS Update,'FLSA Updates, GASB34 Trng 1,500 PROFESSIONAL SERVICES Professional Services (44000) '> Amount Budgeted: 6,000 CAFR Info 500 Maternity Coverage - Sr Acct Clerk (10wk@400/wk) 4,000 ' Misc 1,500 Prof Svcs-Acctg & Auditing (44010) Amount Budgeted: 22,000 Audit Contract with Conrad and Assoc 22,000 Prof Svcs -Data Processing (44030) Amount Budgeted: 20;000 Application Maint-Pentamation 8,705 Other Maintenance - Pentamation 6,120 Incidentals c dental s 5,175" CAPITAL OUTLAY Office Equipment (46200) ` Amount Budgeted: 0 Office Furniture (46220) 500 Chair Replacement - Finance Director 500 38 w CITY OF DIAMOND BAR sippit DEPAITNIEAIT Actmn & ESTIMATED EXPENDITURES OiVIS10N General Govt FY 2001-2002 t�RGAh12 AThN 001-409t} ... ., FY 1999-00 2000-01 Actuals City Manager PERSONNEL SERVICES Actuals Adjusted Budget as of 05/15/01. Recommended 40070 City Paid Benefits 40080 Retirement 40083 Workers Comp Exp 9,830 2,000 (1,573) 2;000 40085 Medicare/Social Security 150 125 150 40093 Benefits Administration 4,3845,200 5,796 5,200 TOTAL PERSONNEL 14,214 7,350 4,348 7,350 SUPPLIES 41200 Operating Supplies 17,468 20,000 11,101 20,000 41300` Small Tools & Equipment 250' 216 250 41400 Promotional Supplies 2,989 13,000 6,446 16,500 TOTAL SUPPLIES 20,457 33,250' 17,763 36,750 OPERATING EXPENDITURES 42100 Photocopying 9,758 10,000 10,423 10,000 42110 Printing 11,381 15,000 16,585 15,000 42113 Engraving Svcs 2,017 2,500 2,548 2,500 42115 Advertising 38,564 15,000 14,655 15,000 42120 Postage 20,345 35,000 31,253 35,000 42121 Mailing Services 545 2,500 1,436 2,500 42125 Telephone 37,958 38,500 47,291 38,500' 42126 Utilities 433 750 217 0 42128 Banking Charges 10,414 12,000 13,438 12,000 42130 Rental Lease of Equipment 14,428 17,000 10,326 17,000 42140 Rental/Lease of Real Prop 241,671 245,000 244,667 257,620 42200 Equipment Maintenance 9,599 12,000 12,556 13,000 42210 Maint. of Grounds/Bldgs 445 25,000. 250 ' 25,000 42310 42315 Fuel Membership & Dues 3,002 26,311 2;000 28,000 1,703 25,76636,220 2,500 42320 Publications 2,166 2,500 3,551 2,500 42325 42330 Meetings Travel -Conferences 22,585 16,961 27,000 27,539 27,000 42340 Education & Training 7,500 15,000 18,236 4,978 10,000 14,50042345 Employment Phsicals 4,064 4,000 1702 4,000 42335 Misc Expenditures 4,530 1,000 (3,018) 1,000 TOTAL OPERATING EXP. 484,677 527,986 472,935 540,840 PROFESSIONAL SERVICES 44000 Professional Services 145,897 270;911 287,782 84,000 44010 Prof Svcs-Acctg & Auditing 10,106 20,000 20,000 20,000 44030 Prof Svcs -Data Processing TOTAL PROF SVCS 156,003 290,911 307,782 1,000 105,000 w CITY OF DIAMOND BAR f3EPAiTMENT Adrn S ppa�t ESTIMATED EXPENDITURES FY 2001-2002 DIVFSION General Govt URGtAIIATICNW. FY 1999-00 2000-01 Actuals City Manager CONTRACT SERVICES Actuals - Adjusted Budget as of 05115101 Recommended 45000 Contract Services 11,350 24,000 13,075 24,000 TOTAL CONTRACT SVCS. 11,350 24,000 13,075 24,000 CAPITAL OUTLAY 46200 Office Equipment 46220 Office Equip-Furniture 6,018 20,500 17,801 0 5,000 46235 Computer Equip-Hardware 2,282 46240 Communications Equip 932 46250 Misc Equipment 46310 Bldg Improvements-Civic Ctr 29,759 5,000 4,855 0 5,000 358,000 365,243 20,000 38,991 383,500 387,899 30,000 ALLOCATED COSTS 48500 Alloc. Costs-Redevelopment DIVISION TOTAL' 743,940 725,692 1,266,997 1,203,802 40 CITY OF DIAMOND BAR `GENERAL GOVERNMENT (001-4090) Amount Budgeted: BUDGET DISCUSSION 2 500 Engraving of tiles, placques etc FY01-02 ' Advertising (42115) TOTAL BUDGET $743,940 15,000 Diamond Bar Chamber of Commerce PERSONNEL SERVICES 12,000 Employment Ads 3,000 Personnel (40010.40093) Amount Budgeted: 7 350 Misc Admin Charges related to benefits 35,000 ' not allocated to departments Amount Budgeted: 7,350 2,500 SUPPLIES 2,500 Operating Supplies (41200) Amount Budgeted: 20 000 general supply room supplies 15,000 ' copy paper 5,000 Small Tools & Equipment (41300) 250 Amount Budgeted; Misc 250 Promotional Supplies (41400) 16 500 Amount Budgeted: City Pins/Anniversary Pins 3,500 ' International Promotional Items 800 City Tiles 4,700 Employee Recognition Prgm - certificates, - placques, shirts, watches, service pins, pen sets, etc 3,500 Misc Items 4,000' OPERATING EXPENDITURES' Photocopying (42100) Amount Budgeted: 10,000 Xerox copy charges 10,000 Printing (42110) Amount Budgeted: 15,000 Printing of stationary, envelopes, forms etc 12,000 Blueprint Reproduction 3,000 Engraving Svcs (42113) Amount Budgeted: 2 500 Engraving of tiles, placques etc 2,500 ' Advertising (42115) Amount Budgeted: 15,000 Diamond Bar Chamber of Commerce 12,000 Employment Ads 3,000 Postage (42120) Amount Budgeted: 35,000 City-wide postage charges including Fed -X 35,000 Mailing Services (42121) Amount Budgeted: 2,500 Special City wide mailings 2,500 41 CITY OF DIAMOND BAR GENERAL GOVERNMENT (001-4090) BUDGET DISCUSSION FY01-02 Page 2 City Hall Phones 28,500 T-1 lines 10,000 Utilities (42126) 0 Amount Budgeted: 0 Banking Charges (42128) 12,000 ' Amount Budgeted: Credit Card charges 5,500 Banking Fees 61000 Misc Late charges 500 Rental/Lease of Equipment (42130) 17,000 Amount Budgeted: Postage equipment rental 4,500 Nextel repeater site 2,700 " water/coffee equipment 400 Beeper Rental 3,000 Misc 6,400 Rental/Lease of Real: Prop (42140) 257,620 Amount Budgeted: storage unit rents 11,400 City Hall - Ste 100 & 190 246,220 Equipment Maintenance (42200) 13,000 �' Amount Budgeted: Pool cars 2,000 Copier machine maintenance 9,750 blueprint machine maintenance 250 office equipment maintenance 1,000 Maint. of Grounds/Bldgs (42210) 25000 Amount Budgeted: Common Area Maintenance Charges 24,000 Misc City Hall maintenance 1,000' Fuel (42310) 2,500 Amount Budgeted: Pool Vehicles 2;500 Membership & Dues (42315) 36,220 Amount Budgeted: League of California Cities (includes Grass roots proposal) 15,720 DB Chamber of Commerce 1,500 CCCA 2,800- SLAG 4,700 SGVCOG 2,250 42 CITY OF DIAMOND BAR GENERAL GOVERNMENT (001-4090) Amount Budgeted: BUDGET DISCUSSION 1,000 Misc FY01-02 -1,000 Page 3 SGVEP 7,500 Misc 1,750 Amount Budgeted: Publications (42320) Amount Budgeted: 84,000 2,500 California Code Updates 2,000 AV Svcs - City Council Meetings Mise 500 Meetings (42325) Amount Budgeted: 27,000 Food for City council meetings, task force mtgs 27,000 ' 1;500 City Holiday celebration Lanterman Advisory Svcs - Coffee Supplies Holiday Banner installtion & removal Delegations 7,000' 4 -Corners Meetings Sheriffs Qtrly Meetings Prof Svcs Acctg & Auditing (44010) Amount Budgeted: Travel -Conferences (42330) Amount Budgeted: Sales Tax & Transfer Tax auditing secs 10,000 20,000 ISLG Conference for teachers -both school distrs. 5,000 Lanterman Committee travel 5,000 Prof Svcs -Data Processing (44030) Education & Training (42340) Amount Budgeted: 14,500 City-wide computer training 4,500 Team Building' Workshop 10,000 Employment Physicals (42345) ' Amount Budgeted: 4,000 Pre-employment Physicals 4,000 Misc Expenditures (42395) Amount Budgeted: 1,000 Misc -1,000 PROFESSIONAL' SERVICES Professional Services (44000) Amount Budgeted: 84,000 Property Tax Admin 43,500 AV Svcs - City Council Meetings 10,000 Grant Writer; E -Civics 17,000 Armored Car Svcs 1;500 Lanterman Advisory Svcs - 5,000 Holiday Banner installtion & removal 7,000' 20 000 Prof Svcs Acctg & Auditing (44010) Amount Budgeted: Sales Tax & Transfer Tax auditing secs 20,000 ' 1,000 Prof Svcs -Data Processing (44030) Amount Budgeted: Web Crossings - City on Line 1,000 I, 43 CITY OF DIAMOND BAR GENERAL GOVERNMENT (001-4090) BUDGET DISCUSSION FY01-02 Page 4 CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 24,000 Chamber of Commerce 24,000 CAPITAL OUTLAY Office Equipment (46200) Amount Budgeted: 0 Office Equip -Furniture (46220) 5,000 Amount Budgeted: Misc Furniture 5,000 Communications Equip (46240) 0 Amount Budgeted: Misc Equipment (46250) 5,000 Amount Budgeted: Misc 5,000 Bldg Improvements -Civic Ctr (46310) 20,000 " Amount Budgeted: Painting, Carpet & Clean -Prior City Hall 20,000 44 CITY OF DIAMOND BAR pEPARrMENT, Acfrrn & s.upport ESTIMATED EXPENDITURES L?iVlsili'JAI FY 2001-2002 t�RGANt2AfiI�?1V# Ot�1�095 ::..; FY 1999-00 2000-01 Actuals City Manager Actuals AdjustedBudget as of'05/15/01 _ Recommended' PERSONNEL SERVICES 40010 Salaries'' 176,351 223,450 186,541 231,300 40020 Over -Time Wages 672 2,000 1,266 2,000 40070 City Paid Benefits 2,688 3,050 2,367 2,950 40080 Retirement 19,365 30,700 19,301 26,100 40083 Worker's Comp. Exp. 1,029 1,350 1,037 1,300 40085 Medicare 2,566 3,250 2,723 3,400 40090 Cafeteria Benefits 27,884 32,700 27,206 33,850 TOTAL PERSONNEL 230,555 296,500 240,441 300,900 SUPPLIES 41200 Operating Supplies 2,749 4,500 2,238 4,500 41400 Promotional Supplies 13,968 16,000 6,374 12,500 TOTAL SUPPLIES 16,717 20,500 8,612 17,000 OPERATING EXPENDITURES 42110 Printing 19,346 38,500 22,841 23,500 42111 Printing -Pre Press Svcs 5,611 10,000 9,818 10,000 42112 Photography 60 1,000 1,000 42115 Advertising 12,500 46,900 37,787 40,740 42120 Postage 13,050 20,000 11,125 20,500 42121 Mailing Services 1,565 4,000 1,718 4,000' 42125 Telephone 870 1,000 1,265 1,000 42130' Rental/Lease of Equipment 4,000 988 4,000 42140 Rental/Lease of Real Prop 335 1,500 500 0 42141 Rental/Lease - Exhibition Sp 1,500 42205 Computer Maintenance 5,715 7,000 5,691 0 42315 Membership & Dues 2,123 2,000 1,404 2,675 42320 Publications 289 2,000 159 1,350 42325 Meetings 1,733 2,500 60 2,500 42330 Travel -Conferences 2,990" 6;.000 3,057 6,000 42335 Travel -Mileage & Auto Allow 192 450 415 250 42340 Education & Training 1,500 585 7,500 42355 Contributions -Comm Groups 2,500 5,000 0. 42395 Misc Expenditures 1,000 11,500 TOTAL OPERATING EXP. 68,879 154,350 97,413 138,015 PROFESSIONAL SERVICES 44000 Professional Services 545 115,075 89,935 9,000 44030 Prof Svcs -Data Processing- 9,500 TOTAL PROF SVCS 545 115,075 89,935 18,500 45 CITY OF DIAMOND BAR QEPARTI�IENT Acti�tn � S�ppert . ESTIMATED EXPENDITURES IIVIS1t1N Com � 11�fl�ng FY 2001-2002GRAN2AfiION FY 1999-00 2000-01 Actuals City Manager Actuals Adjusted Budget as of 05/15/01 Recommended CONTRACT SERVICES 45000 Contract Services - 12,575 3,600 _ 15,888 1,750 TOTAL CONTRACT SVCS. 12,575 3,600 15,888 1,750 CAPITAL OUTLAY 46220 Office Equipment -Furniture 1,203 1,000 1,000 46230 Computer Equip -Hardware 41,218` 43,500 42,820 0 46235 Computer` Equip -Software 1,071 17,500 5,894 3,000 46250 Misc Equipment 500 500 43,492 62,500 48,714' 4,500 ALLOCATED COSTS 48500 Alloc. Costs -Redevelopment (20,000) (20,000) DIVISION TOTAL 480,665 352,763 632,525 501,003 CITY OF DIAMOND BAR COMMUNICATIONS AND MARKETING DIVISION (0014095) BUDGET DISCUSSION FY 01-02 TOTAL BUDGET $480,665 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 300,900 Communications and Marketing Director 1.00 Communications and Marketing Coordinator 2.00 MIS Technician 0.90 Total 3.90 SUPPLIES Supplies (41200) Amount Budgeted: 4,500 Color Printer Supplies 3,000 Misc Supplies 1,500 12,500 Promotional Supplies (41400) Amount Budgeted: General (Store) - shirts, caps, jackets, watches, money clips 8,000 paperweights, pens, pencils, watches, etc Anniversary (includes anniversary pins and info souvenirs) 2,500 Council Goodwill Visits (schools, community grps etc) 2,000 (Note: These promotional items do not include items ordered by the City Manager's Office -tiles, plaques, city pins, engraving) OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 23,500 Diamond Bar Community News 12,000 Special Projects 4,000 Cable channel branding/promos (2k) Econ Dev/Visitor insert material (2k) Mise Printing 5,000 General City Printing - business cards* 2,500 *(Does not include letterhead or envelopes) 47 CITY OF DIAMOND BAR COMMUNICATIONS AND MARKETING DIVISION (0014095) BUDGET DISCUSSION FY 01-02 Paae 2 Printing -Pre Press Svcs (42111) Amount Budgeted: 10,000 DB Community News 2,200' Economic Dev Spec Sheets 2,500 Advertising - National & Goodwill, 4 -color & BIW film 2,500 Misc Projects -in support of other divisions (e.g., CAFR) 2,800 Photography Services (42112) Amount Budgeted: 1,000 Film Development 1,000 Advertising (42115) Amount Budgeted: 40,740 Economic Development Marketing 8,500 National/Local Publications Regional Publications 5,000, Local (Goodwill Advertising: Chamber of Commerce (1 full pg/mo.) 10,560 Windmill (1 full pglmo.) 5,280 Diamond Bar/Walnut Weekly (2 half pgs/mo.) 7,200 91765/91789 (1 full pg/mo.') 4,200 20,500 Postage (42120) Amount Budgeted: Diamond Bar Community News (6 issues) 14,500 Misc Mailings (Corn Info - ie:ACIS) 5,000 Annual Permit fees (Business reply, Bulk Mail, etc) 1,000 4,000 Mailing Services (42121) Amount Budgeted: Diamond Bar Community News 1,500 Special Projects 1,500 Misc Mailings 1.000 Telephone (42125) Amount Budgeted: 1,000 Toll-free Number 1,000 Rental Lease of Equipment (42130) Amount Budgeted: 4,000 ICSC (promo equip/electrical) 2,500 Misc Trade Show/Meetings 1,500 Rental/Lease of Real Prop (42140) Amount Budgeted: 0' Rental/Lease - Exhibition Sp (42141) Amount Budgeted: 1,500 ICSC (booth space fees) 1,000' Misc Events 500 48 - J CITY OF DIAMOND BAR - COMMUNICATIONS AND MARKETING DIVISION (001-4095) BUDGET DISCUSSION FY 01-02 Page 3 Membership and Dues (42315) Amount Budgeted: 2,675 CAPIO Membership 375 3CMA Membership 750 1CSC 150 NATOA (agency) 650 SCNATOA 225 CALED Membership 300 Entry Fees/Awards-CAPIO, 3CMA, etc 225' Publications (42320), Amount Budgeted: 1,350 Computers/Graphics 500 (Inside Pagemaker, Inside Windows NT, Adobe Magazine etc.) Business Related-LA Business Journal, etc. 350 New demographic information package 500 Meetings (42325) Amount Budgeted: 2,500 Local Business Related 1,000 City Hosted - Mayor's Roundtable 1,500 Travel-Conferences (42330) 6,000 3CMA Annual Conference 3,500 CAPIO Annual Conference 1,200 ICSC Palm Desert 1,300 Travel - Mileage & Auto Allowance (42335) Amount Budgeted; 250' 250 Education and Training (42340) Amount Budgeted: 7,500 Graphics/Software Training (C&M Division) 1,500 Special Training-MIS Tech 6,000 Miscellaneous Expenses (42395) Amount Budgeted: 11,500 Cable programming content/licensing 1,500 Miscellaneous 1,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 9,000 p g Graphic Desi n Svcs 4,000 Economic Development (1.5k) Misc Projects (2.5k) Cable/Intern Support 2,500 Photography/Videography 2,500 CITY OF DIAMOND BAR COMMUNICATIONS AND MARKETING DIVISION (001-4095) BUDGET DISCUSSION FY 01-02 Page 4 Prof Svcs - Data Processing (44030) Amount Budgeted: 9,500 Computer Technical; Support 8,500 On-line Tech Support Adobe 500 Microsoft Technet 500 CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 1,750 SCALA System Maint./Upgrade 1,500 Web site domain registration fees 250 CAPITAL OUTLAY Office Furniture (46220) Amount Budgeted: 1,000 Misc audio/video cabinettrack 1,000 Computer Equipment -Hardware (46230) Amount Budgeted: 0 Computer 'Equipment-Software'(46235) Amount Budgeted: 3,000 Clip Art On-line Subscription Svc 500 Digital Stock Photography 1,000 Digital editing; software 1,500 Misc Equipment (46250) Amount Budgeted: 500' 500 50 53 CITY OF DIAMOND BAR . �' Di=PARTMENT Pt�bl�e Safety ESTIMATED EXPENDITURES DaVtSION Sgrrma ry FY 2001-2002 ;... ORGANIZATION #. OOy=4411.ao 4440.: FY 1999-00 2000-01 Actuals City Manager Actuals Adjusted Budget as of 05/15/01 Recommended . PERSONNEL SERVICES 40083 Worker's Comp. Exp. 5,534 5;000 5,910 6,000 TOTAL PERSONNEL 5,534 5,000 5,910 6,000 ' SUPPLIES 41200 Operating Supplies 4,572 10,000 3,912 7,000 41300 Small Tools & Equipment 161 1,000 380 X750 TOTAL SUPPLIES 4,733 11;000 4,292 7;750 OPERATING EXPENDITURES - 42110 Printing 1,885 300 76 500 42125 Telephone 1,489 2,200 975 1,800 42126 Utilities 208 300 132 300 42130. Rental/Lease - Equipment 2,171 2,200 0 1,000 42140 Rental/Lease- Real Prop 1,000 1,000 150 200 42200 Equipment Maintenance 1,412 5,155 2,875 ;5,500 42315 Membership & Dues 2,774 3,000 2,799 3,000 42320 Publications 1 0 250 0 250 42325 Meetings 3,176 3,500 952 3,500 42340 Education & Training 157 1,000 58 3,000 TOTAL OPERATING EXP. 14,272 19,105 8,017 19,050 PROFESSIONAL SERVICES 44040 EmergencyPrep-Coordinatn 14,950 17,000 17,517 17,000 TOTAL PROF O SVCS, 14,950` 17,000 17,517 17,000 CONTRACT SERVICES 45401 CS -Sheriff Department 3,851,071 3,975,000 2,918,796 4,070,000 45402 CS -Sheriff /Special Evis 160,238 14;1,000 127,342 140,000 45403 Contract Svcs -Animal Cntrl 65,244 69,000 67,744 72,250 45404 Contract Services -Fire Dept 7,359 7';360 7,359 7,360 arking Citation Admin 2,498 5,000 _ 3,240' 5,000 4541CS-Crossing Guard Svcs 64,999 76,000 76,000 100,000 TOTAL CONTRACT SVCS. 4,151,,409 4,272,360 3,200,481 4,394,610 CAPITAL ,OUTLAY 46230 Computer Equip -Hardware 0 500 0 500 46240 Communications Equipment 1,735 3,500 365 500 46250 Misc Equipment 671 2,445 245 2,000 46310 Bldg Improvements -Civic Ctr 0 0 0 0 2,406 6,445 610 3,000 DEPARTMENTTOTAL 4,447,410 4,193;304 4,330,910 3,236,827 53 CITY OF DIAMOND BAR DEf'Af3T1UlENT : Pubiic Safety . ESTIMATED EXPENDITURES FY 2001-2002 DIVISION . La�nr Enforcement FY 1999-00 2000-01 Actuals ; City Manager -OPERATING EXPENDITURES Actuals Adjusted Budget as of 05/15/01 Recommended 42200 Equipment Maintenance 722 2,000 317 2,000 42325 Meetings 413 500 221 1 500 TOTAL OPERATING EXP. 1,135 2,500 538 2,500 CONTRACT SERVICES - 45401 CS-Sheriff Department 3,851,071 3,975,000 2,918,796 4,070,000 45402 CS-Sheriff /Special Evts 160,238 140,000 127,342 140,000 45405 CS-Parking Citation Admin 2,498 ' 5,000 3,240 5,000 45410 CS-Crossing Guard Svcs 64,999 76,000 76,000 100,000 TOTAL CONTRACT SVCS. 4,078,806 4,196,000 3,125,378 4,315,000 DIVISION TOTAL 4,317,500 4,079,941: 4,198,500 3,125,916 54 55 CITY OF DIAMOND BAR LAW ENFORCEMENT (001-4411) BUDGET DISCUSSION FY01-02 , TOTAL BUDGET $4,317,500 OPERATING EXPENDITURES Equipment Maintenance (42200) Amount Budgeted: 2,000 Radar Equipment, Misc 2,000 Meetings (42325) Amount Budgeted: 500 500 CONTRACT SERVICES <' CS—Sheriff Department (45401) Amount Budgeted: 4 070,000 SHERIFF'S CONTRACT BREAKDOWN Type of Service General Law Units: Number FY01-02 One -Man 40 -hour (Team Leader) 1.00 156,413.60 One -Man 56 -hour 6.00 1,473,414.84 One -Man 40 -hour 1.00 156,413.60 Traffic Law Units: One -Man 56 -hour 4.00 982,276.56 Motorcycle 40 -hour 3.00 496,970.40 Supplemental Sergeant 1.00 127,858.00 Community Service Officer w/vehicle 2.00 62'609.96 Community Relations Officer 1.00 156,413.60 Special Assignment Car (290 -boy) 2.00 271,480.84 Narcotics Deputy (SANE) 1.00 89,507.00 Asian Task Force Deputy 0.50 78,206.80 4,051,565.20 Special Investigations As Requested Helicopter Patrol 4 hours per mo' CS -Sheriff /Special Evts (45402) Amount Budgeted: 140,000 Calvary Chapel 70,000 Bike Patrol, Special Ck Points, Schl Enf 70,000 CS -Parking Citation Admin (45405) Amount Budgeted: 5,000 5,000 CS -Crossing Guard Svcs (45410)' Amount Budgeted: 100;000 For a total of 15 crossing guard locations 100,000 55 CITY OF DIAMOND ESTIMATEDEXPENDITURES FY 2001-2002 BAR DEPAiRTIf]I'tT . 1 V1SI0 1 .... Public Safie;y uol . .... Patrol .. . . PERSONNEL SERVICES FY 1999-00 Actuals 2000-01 Adjusted Budget Actuals as of 05/15/01 City Manager Recommended 40083 Worker's Comp. Exp. TOTAL PERSONNEL 5,534 5,534 5,000 5,910 6,000 6,000 5,000 5,910 SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES 1,071 1,071 2,000 500 1,069 380 2,000 250 2,250 2,500 1,449 OPERATING EXPENDITURES 42125 Telephone 42200 Equipment Maintenance 42325 Meetings TOTAL OPERATING EXP, 679 13 2,763 3,455 1,000 500 3,000 505 731 1,000 500 3,000 4,500 4,500 1,236 DIVISION TOTAL 10,060 12,750 12,000 8,595 56 CITY OF DIAMOND BAR VOLUNTEER PATROL (001-4415) BUDGET DISCUSSION FY01-02 TOTAL BUDGET $12,750 PERSONNEL: Worker's Comp. Exp. (40083) Amount Budgeted:` 6,000 Required to cover volunteers 6,000 SUPPLIES Operating Supplies (41200) ' Amount Budgeted: 2,000 Includes uniforms 2,000 Small Tools "& Equipment (41300) 250 Amount Budgeted: 250 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 11000 Cell phone 1,000 " Equipment Maintenance (42200) 500 Amount Budgeted:' Patrol Vehicle 500 Meetings (42325) 3,000 Amount Budgeted: LCCA Bar-b-que 1,000 Annual Recognition Dinner 2,000 57 CITY OF DIAMOND BAR DEPARTMENT . Public Safiety ESTIMATED EXPENDITURES DIVISION ..... Fire Prn.. I FY 2001-2002 C R ...... ATION # .. ... 4427. FY 1999-00 2000-01 Actuals City Manager CONTRACT SERVICES Actuals Adjusted Budget as of 05/15/01 Recommended 45404 Contract Services -Fire Dept 7,359 7,360 7,359 . 7,360 TOTAL CONTRACT SVCS. 7,359 7,360 7,359 7,360 DIVISION TOTAL 7,360 7,359 7,360 7,359 58 6'0 CITY OF DIAMOND BAR . DEP.ART1Ni=NT Pubtic Safiety ESTIMATED EXPENDITURES 10AGANI DWAS— 10N Animal: FY 2001-2002 ZA #ON:# .Qat 4431 FY 1999-00 2000-01 Actuals City Manager CONTRACT SERVICES Actuals Adjusted Budget as of 05/15/01 ` Recommended 45403 Contract Svcs -Animal Cnirl 65,244 69,000 67,744 72,250 TOTAL CONTRACT SVCS, 65,244 69,000 67,744 72,250 DIVISION TOTAL 72,250 65,244 69,000 67,744 6'0 CITY OF DIAMOND BAR DEPAffTMENT P ....d Safetjr ESTIMATED EXPENDITURES FY `2001-2002 DI .... .... Emergency Prep O RGANf�AT10N;#. . .:....00 l 40...:: FY 1999--00 2000-01 Actuals City Manager SUPPLIES Actuals Adjusted Budget as of 05/15/01 Recommended 41200 Operating Supplies 3,501 8,000 2,843 5,000 41300 Small Tools & Equipment 161 500 TOTAL SUPPLIES 500 5,500 3,662 8,500 2,843 OPERATING EXPENDITURES 42110 ,Printing 1,885 500 76 500 42125 Telephone 810 1,200 470 800 42126 Utilities 208 300 132 300 42130 Rental/Lease - Equipment 2,171 2,200 1,000 42140 -Rental/Lease - Real Prop 1,000 1,000 150 200 42200 Equipment Maintenance 677 2,655 2,558 3,000 42315 Membership & Dues 2,774 3,000 2,799 3,000 42320 Publications 250 42340 Education & Training 157 1 000 58 250 3,000 TOTAL OPERATING EXP. 9,682 12,105 6,243 12,050 PROFESSIONAL SERVICES 44040 Emergency Prep-Coordinatn 14,950 17,000 17,517 17,000 TOTAL PROF SVCS 14,950 17,000 17,517 17,000 CAPITAL OUTLAY 46230 Computer Equip -Hardware - 500 46240 Communications Equipment 1,735 3,500 365 500 500 46250 Misc Equipment 671 2,445 245 2,000 46310 Bld Improvements -Civic 9 p c Ctr 0 2,406 6,445 610 3,000 DIVISION TOTAL 37,550 30,700 44,050 27,213 62 i CITY OF DIAMOND BAR EMERGENCY PREPAREDNESS (001-4440) BUDGET DISCUSSION FY01-02` TOTAL BUDGET $37,550 SUPPLIES Operating Supplies (41200) Amount Budgeted: 5,000 Supplies for EOC & Storage Shed; ie: 5,000 replace bottled water supplies. Purchase emergency car kits for sale to public. Small Tools & Equipment (41300) Amount Budgeted: , 500-- 500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 500 500 Telephone (42125) Amount Budgeted: 800 4 Emergency phones @$25/mo 800 Utilities (42126) Amount Budgeted: 300 Eastgate Reservoir site emergency power 300 Rental/Lease - Equipment (42130) Amount Budgeted: 1,000 Barricades) Public. Works now has a 1,000 supply). This is for more barricades, if needed. Rental/Lease - Real Prop (42140) Amount Budgeted: ' 200 WVWD lease of Eastgate site- $150/yr 200 I Equipment Maintenance (42200) Amount Budge;}ted: 3`000 Maintenance of EOC 3,000 Membership & Dues (42315) Amount Budgeted: 3,000 Area D Civil DefenseAnnual Membership p 3,000 Publications (42320) Amount Budgeted: 250 250 Education & Training (42340) Amount Budgeted: 3,000 CSTVTable Top/Field Days 3,000 63 CITY OF DIAMOND BAR EMERGENCY PREPAREDNESS (001-4440) BUDGET DISCUSSION FY01-02 Page 2 PROFESSIONAL SERVICES Emergency Prep-Coordinatn (44040) Amount Budgeted; 17,000 17,000 CAPITAL OUTLAY Computer Equip -Hardware (46230) Amount Budgeted: 500 500 Communications Equipment (46240) 500 Amount Budgeted: DBARS Miscellaneous 500 Mise Equipment (46250) x..000 Amount Budgeted: Generator for Emer. Prep 2,000 Bldg Improvements -Civic Ctr (46310) 0 Amount Budgeted: 6'4 CITY OF DIAMOND BAR ©EPATMEN1 I]ealvprnent Secs ESTIMATED EXPENDITURES FY 2001-2002 >:i11�1lSl011I �tamma�y �RGANIZATIOl11 � .�tI9 521:0 %a 520.; FY 1999-00 2000-01 Actuals City Manager PERSONNEL SERVICES Actuals Adjusted Budget as Of 05115/01 Recommended 40010 Salaries 40020 Over -Time Wages 288,393 257,550 215,400 314,050 40030 Part -Time Salaries 4,641 fl 4,000 4,680 4,500 40070 City Paid Benefits 3,802 12,000 3,900 7,394 12,450 40080 Retirement 40083 31,773 35,400 2,528 22,898 4,550 35,450 Worker's Comp. Exp. 40085 Medicare 2,813 4,300 5,017 5,200 40090 Cafeteria Benefits 4,249 44,204 4,650 41;400 1 3,299 5,550 TOTAL PERSONNEL 379,875 363,200. 34,391 295,607.: 51,500 433,250 SUPPLIES 41200 Operating Supplies 4,149 5,500 2,113 5,500 TOTAL SUPPLIES, 4,149 5,500 2,113 5,500 OPERATING EXPENDITURES 42110 Printing 42115 Advertising 2,177 7,000 4,000 6,000 42200 Equipment Maintenance 805 958 6,000 3, fl00 967 ' 6,000 42310 Fuel 2;000 2158 2,172 32,566 , 00 0 42315 Membership & Dues 1,270 1,500 1,004 2,500 42320 Publications 1,971 2,000 860 1,600 42325 Meetings 3962,000 800 280 42330 Travel -Conferences" 6,006 8,000 4,263 42335 Travel -Mileage & Auto Allow 575 750 8800 ,000 42340 Education & Training 1,450 3,000 101 750 TOTAL OPERATING EXP: 18,174 34,050 60 15,865 3,000 33,650 PROFESSIONAL SERVICES 44000 Professional Services 37,155 50,000 41,902 44100 Commission Compensation 5,535 7 800 50,000 44110 Commission Comp-SEATAC 0 ' 5,460 7,800 44210 Planning -Regional 0 1,000 15,000 0 1,000 44220 Planning - General Plan 0 14..,500 15,000 44240 Prof Svcs - Environmental 6,262 20,000 32,262 0 10,000 44250 Planning - Projects 39;580 63,32025,000 3,462 TOTAL PROF SVCS 88,532 189,382 23,320 85,644 50,000 158,800 CONTRACT SERVICES 45000 Contract Services 45213 CS -Code Enforcement 447;950 730,000 730,000 628,900 TOTAL CONTRACT SVCS. 480 448,430 4,000 734,000 0 - 3,000 730;000 631,900 CAPITAL OUTLAY 46220 Office Equipment-Fumiture 867 0 46230 Computer Equip-Hardware0 1,587 0 0 2,800 ALLOCATED COSTS 867 1,587 0 0 2,800 48500 Atloc. Costs -Redevelopment (20,000) (20,000) 0 0 DEPARTMENT TOTAL 920,027 11307,719 1,132,229 1,265,900 67 CITY OF DIAMOND BARE�ARTM>eNr Qevelopmen: ESTIMATED EXPENDITURES DIVISION i'lann[ng FY 2001-2002 RGAIVIZATIkN # 001 5210.:.: FY 1999-00 2000-01 Actuals City Manager Actuals Adjusted Budget as of 05/15101 Recommended PERSONNEL SERVICES 40010 Salaries 288,393 257,550 215,400 314,050 40020 Over -Time Wages 4,641 4,000 4,680 4,500 40030 Part -Time Salaries 12,000 7,394 12,450 40070 City Paid Benefits ' 3,802 3,900 2,528 4,550 40080 Retirement 31,773 35,400 22,898 35,450 40083 Worker's Comp. Exp. 2,813 4,300 5,017 5,200 40085 Medicare 4,249 4,650 3,299 5,550 40090 Cafeteria Benefits 44,204` 41,400 34;391 51,500 TOTAL PERSONNEL 379,875 363,200 295,607 433,250 SUPPLIES 41200 Operating Supplies 4,149 5,500 2,113 5,500 TOTAL: SUPPLIES 4,149 5,500 2;113 5,500 OPERATING EXPENDITURES 42110 Printing 2,177 7,000 4,000 6,000 42115 Advertising 805 ` 6,000 967 6,000 42200 Equipment Maintenance 958 3,000 2,158 3,000 42310. Fuel 2,566 2,000 2,172 2,500 42315 Membership & Dues 1,270 1,500 1,004 1,600 42320 Publications 1,971 2,000 860 2,600 42325 Meetings 396 800 280 800 42330 Travel -Conferences 6,006. 8,000 4,263 8,000 42335 Travel -Mileage & Auto Allow 575 750 101 750 42340 Education &Training ` 1,450 3,000 60 3,000 TOTAL OPERATING EXP. 18,174 34,050 15;865 33,650 PROFESSIONAL SERVICES 44000 Professional Services 37,155 50,000 41,902 50,000 44100 Commission Compensation 5,535 7,800 5,460 7,800 44110 Commission Comp-SEATAC 1,000 1,000 44210 Planr, ' g -Regional . .15,000 14,500 15,000 44220 Plannk°7g - General Plan 20,000 10,000 44240 Prof Svcs - Environmental 6,262 32,262 3,462 25,000 44250 Plann v - Projects 39,580 63,320 23,320 50,000 TOTAL PROF SVCS 88,532 189,382 88,644 158,800 CONTRACT SERVICES 45213 1 CS -Code Enforcement 480 4,000 3,000 TOTAL CONTRACT SVCS. 480 4,000 0 3,000 CAPITAL OUTLAY 46220 Office Equipment -Furniture 867 46230 Computer, Equip -Hardware 1,587 2,800 p 867 1,587 0 2,800 - ALLOCATED COSTS 48500 Alloc. ('osts-Redevelopment (20,000) (20,000) 0 DIVISION TOTAL 637,000 472,077 577,719 402,229 CITY OF DIAMOND BAR PLANNING (001-5210) BUDGET DISCUSSION FY01-02 TOTAL BUDGET - $637,000 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 433,250 Full-time Deputy City Manager 0.50 Associate; Planner 1.00 ` Code Enforcement Officer 2.00 Admin Secretary 1.00 DevelopmentSvcs Asst. 1.50 6.00 Part time Intern 1.00 SUPPLIES Operating Supplies (41200) Amount Budgeted: 5,500 Graphic, camera, supplies 4,500 Building and Safety 1,000 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 61000 Zoning maps, copies, Dev Code r:. 6,000 Advertising (42115) 6,000 Amount Budgeted: Advertising of Zone changes code process 6,000 Equipment Maintenance (42200) 3,000 Amount Budgeted: Code enforcement truck/microfiche mach 3,000 Fuel (42310) 2,500 Amount Budgeted: Code enforcement truck 2,500 Membership & Dues (42315) 1,600 Amount Budgeted: APA, AEP,SCCEO,etc - 1,600 Publications (42320) 2,000 Amount Budgeted: PAS 2;000 Meetings (42325) 800 Amount Budgeted: ESVPD,SCAG,SCCED, etc 800 6.9 70 CITY OF DIAMOND BAR PLANNING (001-5210) BUDGET DISCUSSION FY01-02 Page 2 Travel Conferences (42330) Amount Budgeted: 8,000 APA, Misc., Local Govt Com, PCI (No CA) 8,000 Travel -Mileage & Auto Allow (42335) 750 Amount Budgeted: 750 Education & Training (42340) %000 Amount Budgeted: UCI, ICLA, League 3,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 50,000 Recording Secretary 3,000 Vacation Coverage 2,000 Tres Hermanos 45,000 Commission Compensation (44100) 7,800 Amount Budgeted: ` Planning Commission 7,800 Commission Comp-SEATAC (44110) 1,000 Amount Budgeted: Reimburseable 11000 Planning - Regional (44210) 15,000 15,000 Planning - General Plan (44220) 10,000 Amount Budgeted: Noise Element Update 10,000 Prof Svcs - Environmental (44240) 25,000 Amount Budgeted, Environmental Guidelines/on call envr svcs 25,000 Planning - Projects (44250) 50,000 Amount Budgeted: Zoning, Annexation & Business License 50,000 CONTRACT SERVICES Contract Svcs - Code Enforcement (45213) Amount Budgeted: 3,000 County Dist Atty,'D&J Engr, City Prosecuter 3,000 CAPITAL OUTLAY Office Equipment' Furniture (46220) Amount. Budgeted: 2,800 _ 2 - drawer lateral file cabinets (4) 1,600 Ergonomic Keyboard tray 250 Chairs (2) 500 5-6 shelf bookcase 200 4 - drawer vertical file cabinet 250 70 CITY OF DIAMOND BAR QEPAR�MENT: Eievelop�ent �.. ESTIMATED EXPENDITURES IQIVlS1+O�N Buldin�$�at�ty .' FY 2001-2002 t3�0ANIZATIt3N # ; 00� 5220 <.; FY 1999-00 2000-01 Actuals City Manager Actuals Adjusted Budget as of 05/15/01 Recommended' CONTRACT SERVICES 45000 Contract Services ' 447,950 730,000 730,000 628,900 TOTAL CONTRACT SVCS. 447,950 730,000 730,000 628,900 DIVISION TOTAL 447,950 628,900 730,000 730,000 71 72 SUPPLIES 40010 Salaries 288,177 428,920 354,276 431,650 40020 Over -Time Wages 9,322 8,900 12,715 9;000 40030 Part -Time Salaries 149,839 255,000 " 163,009 285,350 40070 City Paid Benefits 7,243 10,000 8;315 10,050 40080 Retirement 40,636 73,650 43,817 61,100 40083 Worker's Comp. Exp. 10,928 19,750" 13,674 20,300 40085 Medicare 11,311 19,400 13,184 21,300 40090 Cafeteria Benefits 77,659 105,950 84,377 105,000 42121 TOTAL PERSONNEL 595,115 921,570 693,367 943,750 SUPPLIES 41200 Operating Supplies 59,826 67,250 38,844 68,900 41300 Small Tools & Equipment 1,037 3,500 873 2,000 TOTAL SUPPLIES 60,863 70,750 39,717 70,900 OPERATING EXPENDITURES 42110 Printing 25,567 44,900 32,099 51,800 42112 Photography 426 1,200 1,620 2,500 42115 ' Advertising 100 0 0 0 42120 Postage Charges 9,500 9,200 7,225 10,500 42121 Mailing Services 600 1,100 919' 1,100 42125 Telephone 4,930 6,205 2,349 6,890 42126 Utilities 218,648 227,260 137,141 230,760 42130 Rental/Lease of Equipment 1,459 9,739. 4,697 7,340 42140 '. Rental/Lease of Real Prop 56,404 99,000 90,890 105,000 42200 Equipment Maintenance 3,098 3,100 1,018 3,100 42210 Maint. of Grounds/Bldgs 56,705 93,469 54,782 99,350 42310 Fuel 4,429 4,540 2,317 4,540 42315 Membership& Dues 990 1,390 1,231 1,580 42320 Publications 167 200 272 200 42325 Meetings 678 550 477` 550 42330 Travel -Conferences 1,691 8,000 8,609 9,270 42335 Travel -Mileage & Auto Allow 107 2,250 96 1,450 42340 Education & Training 2,835 4,060 2,192 4,060 42353 Anniversary Celebration 38,288 31,000 10,351 39,000 42354 Millennium Celebration 95,134 0 200 0 42410 Admissions -Youth Activities 1,940 15,000 4,204 18,000 TOTAL OPERATING EXP. 523,696 562,163 362,689 596;990 PROFESSIONAL SERVICES 44000 Professional Services 2,467 10,551 4,994 6,200 44100 Commission Compensation 1,925 3,000 3,115 3,150 44300 Special Studies 57,140 36,010 35,959 0 TOTAL PROF SVCS 61,532' 49,561 44,068 9,350 74 CITY OF DIAMOND BAR Community Ives EPARTMENr ESTIMATED EXPENDITURES f#V#S#Olt Summary FY 2001-2002 C)ROAI�IIZATI1311i # 531D:ta 535Q FY 1999-00 2000-01 Actuals City Manager Actuals Adjusted Budget as of 05/15/01 Recommended CONTRACT SERVICES 45518 CS-Storm Damage 0 450 0 450 45300 CS-Community Svcs 449,067 313,000 285,239 302,300 45305 CS-Concerts in the Park 15,230 20,000 19,404 36,750 45310 CS-Excursions 36,026 50,000 - 28,710 26,200 TOTAL CONTRACT SVCS. 500,323' 383,450 333,353 365,700 CAPITAL OUTLAY 46250 Misc Equipment 21,839 39,497 22,869 27,600 46410 Capital Improvements 29,645 8,051 8,051 20;000 51,484 47,548 30,920 47,600 DEPARTMENT TOTAL 2,034,290 1,793,013 2,035,042 1,504,114 75 CITY OF DIAMOND BAR' n�A�TnEn>T CQmnur��tyss ESTIMATED EXPENDITURES, . fiIVISIOPt. :' Parhe.;!ldmtrj:.......: FY 2001-2002 ORGAIVIZATiOIv;# FY 1999-00 2000-01 Actuals City Manager PERSONNEL SERVICES Actuals Adjusted Budget as of 05/15/01 Recommended 40010 Salaries 125,769 169,750 131,449 188,150 40020 Over -Time Wages 2,403 2,000 2,884 2,000 40030 Part -Time Salaries 65,756 71,800 69,994 86,900 40070 City Paid Benefits 2,299 2,500 2,506 2,850 40080 Retirement 15,869 23,350 13,343 21,250 40083 Worker's Comp Exp. 6,716 9,950 7,870 -9,300 40085 Medicare 5,819 7,950 6,900 9,400 40090 - Cafeteria Benefits 25,527 - 26,900 24,962 32,300 TOTAL PERSONNEL 250,158 314,200 259,908 352,150 SUPPLIES 41200 Operating Supplies 5,512 8,000 5,125 8,000 41300 Small Tools & Equipment 105 2,000 532 2,000 TOTAL SUPPLIES 5,617 10,000 5,657 10,000 OPERATING EXPENDITURES '- 42115 Advertising 100 42125 Telephone 521 0 42130 Rental/Lease of Equipment 1;123 3,140 1,657 0 3,140 42200 Equipment Maintenance 3,098 3,100 1,018 3,100 42210 Maint. of Grounds/Bldgs 2,635 450 282 450 42310 Fuel 4,429 4,540 2,317' 4,540 42315 Membership & Dues 485 490 501 490' 42320 Publications 167 200 272 200 42325 Meetings 300 100 90 100 42330 Travel -Conferences 1,691 8,000 8,609 6,500 42335 Travel -Mileage & Auto Allow 25 450 96 450 42340 Education & Training 237 1,500 1,091 #,500 TOTAL OPERATING EXP. 14,811 21,970 _15,933 20,470 PROFESSIONAL SERVICES 44000 Professional Services 2,467 2,200 56(i 2,200 44300 Special Studies 50,285 36,010 35,953` 0 TOTAL PROF SVCS 52,752 38,210 36,519 2,200 CONTRACT SERVICES 45518 CS -Storm Damage 450 TOTAL CONTRACT SVCS. 0 450 0 450 450 CAPITAL OUTLAY' 46250 Misc Equipment 4,428 5,516 1,984 1,000 4,428 51516 1,984 1,000 DIVISION TOTAL 386,270 327,766 390,346 320,001 76 CITY OF DIAMOND BAR COMMUNITY SERVICES ADMIN (001-5310) BUDGET DISCUSSION FY01-02 TOTAL BUDGET $386,270 PERSONNEL SERVICES Personnel (4001040093) Amount Budgeted: 352,150 Full Time Deputy City Manager 0.150 Community Services Director 0.440 Admin Secretary 1.000 - Community Services Assistant 1.000 Supt. of Parks & Maint 0.250 Maintenance Wkr II 0.925 Intermittent Part Time @ E Step Parks Maint Wkrs - 195hrs @$10.71 8.000 Overtime Wages (40020) 2,000 SUPPLIES Operating Supplies (41200) Amount Budgeted: 8,000 8,000 Small Tools & Equipment (41300) 2,000 Amount Budgeted: 2,000 _ OPERATING EXPENDITURES Advertising (42115) - Amount Budgeted: 0 — I Telephone (42125) 0 Amount Budgeted: Rental/Lease of Equipment (42130) 3,140 Amount Budgeted: 3,140 Equipment Maintenance (42200) 3,100 Amount Budgeted: 3,100 Maint. of Grounds/Bldgs (42210) 450 Amount Budgeted: 450 77 'I 78 CITY OF DIAMOND BAR COMMUNITY SERVICES ADMIN (001-5310) BUDGET DISCUSSION' FY01-02 Page 2 Fuel (42310) 4,540 Amount Budgeted: 4,540 Membership & Dues (42315) 490 Amount Budgeted: 490 Publications (42320) 200 Amount Budgeted: 200 Meetings (42325) 100- Amount Budgeted: 100 Travel -Conferences (42330) 6,500 Amount Budgeted CPRS Conf in Los Angeles - Commissioners 6,500 & Admin Staff, (April 2002) Travel -Mileage & Auto Allow (42335) 450 Amount Budgeted: 450 Education & Training (42340) 1,500 Amount Budgeted: 1,500 . PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 2,200 ' 2,200 Special Studies (44300) 0 Amount Budgeted: CONTRACT SERVICES ;CS -Storm Damage (45518) Amount Budgeted: 450 450 CAPITAL OUTLAY Mi sc Equipment ment 4 2 q P 6 50 ( Amo , unt Budgeted. 1,000 100 new American flags for bivds. 1;000 I 78 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES' E#�AR7'MEN'ira �or�mun svCs . FY 2001-2002 [?IVISION Park Opef`a6ons :.. QRGANIZATI4N # f)f�t 34f1< .:::'. FY 1999-00 2000-01 Actuals City Manager SUPPLIES Actuals Adjusted Budget dg as of 05/15/01 Recommended 41200 Operating Supplies 41300 Small Tools & Equipment 2,554 5,200 3,314 6,000 TOTAL SUPPLIES 5,200 -2,554 3,314 6,000 OPERATING EXPENDITURES` 42125 Telephone 42126 ` Utilities .4 ,409 6,205 2,349 6,890 42130 Rental/Lease of Equipment 218,648 227,260 137,141 230,760 42210 Taint. of Gro undslBldgs 54,070 5,599 93,019 2,825 54,500 3 , 800 TOTAL OPERATING EXP. 277,127 332,083 196,815 98,900 340,350 PROFESSIONAL SERVICES 44000 Professional Services 951 TOTAL PROF SVCS 950 0 0 951 950 0 CONTRACT SERVICES 45300 CS -Community Svcs 127,748 140,390 112,526 140,190 TOTAL CONTRACT'! SVCS. 127,748 140,390 -112,526 140,190 CAPITAL OUTLAY 46250 Misc Equipment 46410 Capital Improvements 6,538 23,981 11,150 16,600 29,645 8,051 8,051 20,000 36,183 32,032 19,201 36,600' DIVISION TOTAL 523,140 443,612 510,656 332,806 7'9 CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FY01-02 TOTAL BUDGET $523,140 SUPPLIES Operating Supplies (41200) Amount Budgeted: 6,000 Heritage Community Ctr (5314) 6,000 Small Tools & Equipment (41300) 0 Repair concrete in front of restroom building 8,000 Mise maintenance 4,700 80 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 5,890 Heritage ( a Park 5313) 720 Heritage Community y Ctr (5314) 2,000 Adelphia internet service $1,200 Maplehifi Pk (5316) 970 Increase in phone bill Reagan Pk (5322) 1,000 Increase in phone bill Sycamore Cyn (5331) 2,200 Increase in pay telephone costs Utilities (42126) Amount Budgeted: 230,760 Paul Grow Park (5311) 10,700 Heritage Park (5313) 13,700 Heritage Community Ctr (5314) 13,830 Lorbeer;Lights (5315) 5,580 Maplehill Pk (5316) 13,500 Pantera Pk (5318) 65,900 Peterson Pk (5319) 34,000 Reagan Pk (5322) 21,250 Starshine Pk (5325) 8,600 Summitridge (5328) 27,500 Sycamore Cyn (5331) gnlr#Ia#ion 16,200 Ittareasate suc » alt paw Rental/Lease of Equipment (42130) Amount Budgeted: 3,800 Lorbeer Ball Field Lights (5315) 3 800 , Portable Restrooms 3,800 Repair concrete in front of restroom building 8,000 Mise maintenance 4,700 80 CITY OF DIAMOND BAR' PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FY01-02 Page 2 Heritage Community Ctr (5314) 800 Summitridge (5328) 8,500 10,000 Water proof block wall surface 5,000 Misc maintenance 5,000 CONTRACT SERVICES Maplehill Pk (5316) CS -Community Svcs (45300) 12,000 Resurface tennis courts 5,400 Paul Grow Park (5311) Pantera Pk (5318) Heritage Park (5313) 14,600 Resurface tennis courts 3,600- Pantera Pk (5318) Misc maintenance 11,000 18,800 Peterson Pk (5319) 13,100 8,300 Skate Park signage/surface repair $3,000 3,000 25,800 Misc maintenance 5,300 Reagan Pk (5322) Misc Maintenance Contract 8,000 Plant 20 ea 24" box trees Gm $175 3,500 Misc maintenance, 4,500 Starshine Pk (5325) 1,800 Sand for tot lot 1,000 Misc maintenance 800 Summitridge (5328) 8,500 Sycamore Cyn (5331) 19,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 0 CONTRACT SERVICES CS -Community Svcs (45300) Amount Budgeted: 140,190 Landscape Maintenance Contract Paul Grow Park (5311) 11,160 Heritage Park (5313) 7,600 Maplehill Pk (5316) 8,930 Pantera Pk (5318) 32,300 Peterson Pk (5319) 18,800 Reagan Pk (5322) 13,100 Starshine Pk (5325) 4,500 Sulmmitridge (5328) 25,800 Sycamore Cyn (5331) 9,000 Misc Maintenance Contract Sycamore Cyn (5331)- Sump Pump 9,000 CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-6340) BUDGET DISCUSSION FM -02 Page 3 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 16,600 Heritage Community Ctr (5314) 6,000 Chars Carts 6,000 Maple Hill Park (5316) 7,000 Picnic Tables 7,000 Sycamore Cyn (5331) 3,600 Replace 6 picnic tables @ $600 3,600 Capital Improvements (46410) 20,000 Amount Budgeted: Heritage Park (5313) 5,000' New Parking Lot Security Light Fixtures 5,000 Peterson Pk (5319) 15,000 Parking lot repairs/resurfacing - 15,000 �n�tes went far arr pare. ' � ' 82 CITY OF DIAMOND BAR 13EPARTIENT Comunty Sins ESTIMATED EXPENDITURES DIVISIII Recreation FY 2001-2002 ORANFZATIC�I�I q01 535t! FY 1999-00 2000-01 Actuals City Manager _ Actuals Adjusted Budget as of 05/15/01 Recommended PERSONNEL SERVICES 40010 Salaries 162,408 259,170 222,827 243,500 40020 Over -Time Wages 6919 6,900 9,831 7,000 40030 Part -Time Salaries 84,083 183,200 93,095 198,450 40070 City Paid Benefits 4,944 7,500 5,809 7,200 40080 Retirement 24,767 50,300 30,474 39,850 40083 Worker's Comp. Exp. 4;212 9,800 5,804 11,000 40085 Medicare 5,492 11,450 6,284 11,900 40090 Cafeteria Benefits 52,132 79,050 59,415 72,700 TOTAL PERSONNEL 344,957 607,370 433,459 591,600 SUPPLIES 41200 Operating Supplies 51,760 54,050 30,405 54,900 413,00 Small Tools & Equipment 932 1,500 341 0 TOTAL SUPPLIES 52,692 55,550 30,746 54,900 OPERATING EXPENDITURES 42110 Printing 25,567 44,900 32,099 51,800 42112 Photography 426 1,200 1,620 2,500 42120 Postage Charges 9,500 9,200 ` 7,225 10,500 42121 Mailing Services 600 1,100 919`, 1,100 42130 Equipment Rental 336 1,000 215 400 42140 Rental/Lease of Real Prop 56,404 99,000 90,$90 105,000 42315 Membership & Dues 505 900 730 1,090 42325 Meetings 378 450 387 450 42330 Travel - Conferences 0 2,770 42335 Travel -Mileage & Auto Allow 82 1,800 1,000 42340 Education & Training 2,598 2,560 1,101 2,560 42353 Anniversary Celebration` 38,288 31,000 10,351 39,000 Millennium Celebration 95,134 200 42410 Admissions -Youth Activities 1,940 15,000 4,204 18,000 TOTAL OPERATING EXP. 231,758 208,110 149,941 236,170 PROFESSIONAL SERVICES 44000 Professional Services 7,400 3,484 4,000 44100 Commission Compensation 1,925 3,000 3,115 3,150 44300 Special Studies 6,855 0 TOTAL PROF SVCS 8,780 10,400 6,599' 7,150 CONTRACT SERVICES " 45300 CS -Community Svcs 321,319 172,610 172,713 162;110 45305 CS -Concerts in the Park 15,230 20,000 19,404 36,750 45310 CS -Excursions 36,026 50,000 28,710 26,200 TOTAL CONTRACT SVCS. 372,575 242,610 220,827 225,060 CAPITAL OUTLAY 46250 Misc Equipment 10,873 10,000 9;735 10,000 10,873 10,000 9,735 10,000 DIVISION TOTAL 1,124,880' 1,021,635 1,134,040- 851,307 83 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY01-02 TOTAL BUDGET $1,124,880 PERSONNEL SERVICES Personnel -(40010-40093) Amount Budgeted: 584,600 Full Time Community Svcs Director 0.44 Recreation Superintendant 1.00 Secretary 1.00 Rec Specialist 2.00 CS Coordinator (Seniors) 0.65 Regular Part -Time CS Coordinator (30 hrs) 2.00 CS Leader 1 (20 hrs) 1.00 CS Leader 11 (30 hrs) 2.00 Seasonal Part -Time CS Coordinator -day camp (E -Step) 1.00 CS Leader I -Tiny Tots (19.5 hr/wk) (C -Step) 1.00 CS Workers (914hrs @ C -Step) 3.00 CS Leader 1 (3196 hrs @ C -Step) 16.00 CS Leader II (4282 hrs c@ C -Step) 18.00 Overtime Wages (40020) Amount Budgeted: 7,000 Haunted House Easter Egg Hunt Youth Athletics Adult Athletics 4th of July Event 13th Birthday Party Concerts In The Park Series Adult Excursions SUPPLIES Operating Supplies (41200) Amount Budgeted: 54,900 Haunted House 3,260 Diamond Skills Baseball 100' Easter Egg Hunt 1,275 Youth Baseball 8,950 Track Meet 1,990 Youth Soccer 2,740 Youth Basketball 7,260 Adult Softball 9,584 '8 4 . CITY OF DIAMOND BAR' RECREATION SVCS (001-5350) BUDGET DISCUSSION FY01-02 Page 2 Adult Volleyball 240 Adult Basketball 3,240 Day Camp 6,066 Adult Excursions 1,200 Volunteen Program -T-Shirts - 150 Seniors 1,410 Tiny Tots 7,000 Staff one -pitch softball tourney 310 NBA two -ball tournament 100 Mise 25 Small Tools & Equipment (41300) Amount Budgeted: 0' OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 51,800 Recreation ProgramFlyers 8,300 Concert Programs 3,500 Quarterly Brochure 40,000 Photography (42112) Amount Budgeted: 2,500 Brochure Cover and inside photos 2,500 Postage Charges (42120) Amount Budgeted: 10,500 Brochure Mailing 9,000 Business Reply Account 1,500 � Mailing Services (42121) Amount Budgeted: 1,100 Brochure (sort & deliver to 3 post offices) 1,100 Equipment Rental (42130) Amount Budgeted: 400 Day Camp -- Water Cooler 400 i Rental/Lease of Real Prop (42140) Amount Budgeted: 105,000 Track Meet 1,840 Youth Soccer 3,720 - Youth Basketball 6,400 Adult Volleyball 4,800 Adult Basketball 5840 ; 165,840 Contract Classes Sycamore Canyon Park Portable Bldg. 5,500 85 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION Amount Budgeted: FY01.02 2,560 Page 3 Membership & Dues (42315) Amount Budgeted: 1,090 C.P.R.S. Membership (3 Staff) 420 Lem (2 staff) 520 Women in Leisure (2 staff) 50 S.C.M.A.F. Membership (4 Staff) 100 Meetings (42325) Amount Budgeted: 550 450 C.P.R.S. Seminars 180 S.C.M.A.F. Sports Institute (4 staff) 140 District Xlll Meetings 130 Travel - Conferences (42330) Amount Budgeted: 39,000 2,770 C.P.R.S. Conference - Los Angeles 2002 39,000 Conference Institutes 5 staff @ 100 500' Per Diem for 5 staff/5 days 1,100 Parking -- 1 vehicle/5 days @ $15 75 Registration 5 staff C 219 1,095 Travel -Mileage & Auto Allow (42335) Amount Budgeted: Youth Excursions 1,000 Commissioner Compensation (44100) Amount Budgeted 3,150 5 Comm. @ $45/mtg @ 14 mtgs/year 3,150 86 1,000 Education & Training (42340) Amount Budgeted: 2,560 Day Camp 800 Contract Classes 520 Concert Share 10 Tiny Tots 550 Employee Class Reimbursement 680 Anniversary Celebration (42353) Amount Budgeted: 39,000 Includes Vertical Banners -- $6,200 39,000 Admissions -Youth Activities (42410) Amount Budgeted: 18,000 Day Camp - Excursions 14,000 Youth Excursions 3,000 Tiny Tots 480 Volunteens 520 PROFESSIONAL SERVICES Professional Services (44 -000) Amount Budgeted: 4,000 Substitute Secretary/Department & Recr 4,000 Commissioner Compensation (44100) Amount Budgeted 3,150 5 Comm. @ $45/mtg @ 14 mtgs/year 3,150 86 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY01-02 Page 4 Special Studies (44300) 0 Amount Budgeted: 0 CONTRACT SERVICES CS -Community Svcs (45300) Amount Budgeted: 162,110 Class Instructors 135,000 Adult Officials Adult Softball 8,800 Adult` Basketball 15,840 Track Starter 150 Tiny Tots 800 Volunteens 1,200 Staff One -Pitch Softball Tourney 320 Concerts in the Park (45305) 36,750 Amount Budgeted: Summer Concert Series 18,000 4th of July Concert -Total of items. below Fireworks 8,500 Entertainment 2,500 Sound System 2,000 Traffic Control Equipment 1,000 Sheriffs Deputies 3,000 Stage Lights 500 Insurance 750 Fencing Around Fireworks 500 CS -Excursion; (45310) 26,200 Amount Budgeted: Adult Excursions 11 760 Senior Excursions 14,440 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 10,000 20 Canopies 10,000 CITY OF DIAMOND BAR works 'ESTIMATED EXPENDITURES ELM r�v'FY 2001-2002 511 to 5558.: FY 1999-00 2000-01 Actuals City Manager - PERSONNEL SERVICES Actuals Adjusted Budget as of 05/15/01 Recommended 40010 Salaries 201,139 289,920 209,601 304,750 40020 Over -Time Wages 1,091 2,000 1,774 2,000 40030 Part -Time Salaries 21,027 0 371 0 40070 -- City Paid Benefits 3,030 4,150 3,028 4,200 40080 Retirement 24,419 39,880 21,139 34,400 40083. Worker's Comp. Exp. 1,949 5,410 3,468 6,400 40085 Medicare 3,337 4,230 3,079 4,500 40090 Cafeteria Benefits 33,635 43,950 32,365 47,200 TOTAL PERSONNEL 289,627 389,540 274;825 403,450 SUPPLIES 41200 Operating Supplies 4,431 6,000 2,168 6,000 41250 Road Maint Supplies pp 3,493.- 17,500 17,010 20,000 41300 Small Tools & Equipment 107 1,500 802 2,500 TOTAL SUPPLIES 8,031 25,000 19,980 28,500 OPERATING EXPENDITURES 42110 Printing 2,008 6,000 1,570 6,000 42115 Advertising 530 1,100 73 2,100 42126 Utilities 56,924 50,000 36,242 55,000 42130 Rental/Lease of Equip 424 1,000 611 1,500 42200 Equipment Maintenance 76 1,000 500 2,000 42310 Fuel 455 1,000 809 1,500 42315 Membership& Dues 361 1,350 508 1,900 42320 Publications 283 600 425 600 42325 Meetings 227 1000 476 1,500 42330 Travel -Conferences 530 2,500 15 2,500 42335 Travel -Mileage & Auto Allow 9 100 0 100 42340 Education & Training 1,595 3,750 1,571 4,500 42360 Graffiti Reward Program 0 500 0 500 TOTAL OPERATING EXP: 63,422 69;900 42,800 79,700 PROFESSIONAL SERVICES ; 44000 Professional Services 1,404 9,500' 5,076 9,500 44100 Commission Compensation -1,555 3,000 2,170 3,000 44230 Planning -Pavement Mgt 0 0 0 0 Prof Svcs -Environmental 17,500 25,616 18,456 0 41,000 44520 Prof Svcs -Engineering 0 10,000 10,148 12,000 TOTAL PROF SVCS 20,459 48,.116 35,850 65,500 CONTRACT SERVICES 45221 CS - Engineering 2,986 15,000 0 15,000 45222 CS - Traffic 10,040 15,092 10,092 15,000 90 91 CITY OF DIAMOND BAR RTIfAENT Public �Ncrks ESTIMATED EXPENDITURES FY 2001-2002 DNISIQN Summary c�RGAI�IZATIQN � Oq1 55�t? to �5�8. FY 1999-00 2000-01 Actuals City Manager 45223 CS - Plan Checking Actuals Adjusted Budget as of 05/15/01 Recommended 71,115 45224 CS - Soils 0 40,336 2,500 21,442 37,506- 45226 CS - Surveying 86 1,500 0 0 2,500 45227 45501 CS - Inspection CS ->Street Sweeping 55,552 107,589 122,892 92,613 1,500 80,000 45502 GS - Road Maintenance 275,842 125,000 270,000 121,546 158,993 128,000 45503 CS = Parkway Maint 6,094 0 0 282,000 45506 CS - Striping & Signing 54,112 90,000 86;427 0 90,000 45507 CS - Traffic Signal Maint 89,074 331,272 299,336 165,000 45508 CS - Vegetation Control 54,634 56,000 55,272 67,100 45509 45510 CS - Tree Maintenance CS - Tree Watering 90,490 20,355 200,000 99,128 200,000 45512 CS - Storm Drainage 1,633 23,000 7,500 13,520 15,000 45520 CS - Graffib Removal 27,600 35,000 9;797 35,000 11,000 35,000 45521 CS - Litter Abatement 10,073 0 0 45522 45530 CS - Right of Way Maint CS - Industrial Waste 46,702 80,000 77,449 0 65,000 TOTAL CONTRACT SVCS. 12,000 935,977 13,,087 1,428,179 15,368 1,095,983 15;000 1,224,600 CAPITAL OUTLAY 46200 Office equipment 0 5,913 5,827 1,000 46220' Office Equip -Furniture 4,436 - 0 0 46250 Misc Equipment 676 0 0 2,000 5,112' 5,913 5,827 0 3,000 ALLOCATED COSTS 48500 Alloc. Costs -Redevelopment (55,000) 0 0 0 DEPARTMENT TOTAL 1,267,628 1,966,648 1,475,0-51,804,750 91 CITY OF DIAMOND BAR . �EPARTIVI€NT _ PubGc1/U4rlFs ESTIMATED EXPENDITURES Ivls[Oly� Punic WksAdrnrn;. FY 2001-02 Qi NU J. T1 l # 001 5 10 FY 1999-00 2000-01 Actuals City Manager Actuals Adjusted Budget as of 05/15/01 Recommended PERSONNEL SERVICES - 40010 Salaries 149,748 208,850 156,297 180,450 40020 Over -Time Wages 1,091 2,000 1,557 2,000 40030 Part -Time Salaries 21,027 0 353 0 40070 City: Paid Benefits 2,386 2,950 2,426 2,400 40080 Retirement 18,748 28,700 15,619 20,350 40083 Worker's Comp. Exp. 1;522 2,450 2,113 2,600 40085 Medicare 2,592' 3,050 2,303 2,650 40090 Cafeteria Benefits. 26,513 31,250 24,769 27,250 TOTAL PERSONNEL 223,627 279,250 205,437 237,700 SUPPLIES 41200 Operating Supplies 4,431 6,000 2,168 6,000 41250 Road Maintenance Supplies 3,493 41300 Small Tools & Equipment 107 0 TOTAL SUPPLIES 8,031 6,000 2,168 _ 6,000' OPERATING EXPENDITURES 42110 Printing 2,008 6,000 1,570 6,000 42115 Advertising 530 1,100 73 2,100 42126 Utilities 56,924 50,000 36,242 55,000 42130 Rental/Lease of Equip 424 11 42200 Equipment Maintenance 76 42310 Fuel 455' 374 42315 Membership & Dues 361 1,100 138 1,100 42320 Publications 283 600' 425 600 42325 Meetings 83 500 341 500 42330 Travel -Conferences 530 2,000 15 2,000 42340 Education & Training 1,025 3,000 1,101 3,000 TOTAL OPERATING EXP. 62,699 64,300 40,290 70,300 PROFESSIONAL SERVICES 44000 Professional Services 1,404 9,500 5,076 9,500 44100 Commissioner Comp 1,555 3,000 2,170 3,000 44230 Planning -Pavement Mgt 44240 Prof Svcs -Environmental ' 17,500 25,616 18,456 41,000 TOTAL PROF SVCS 20,459 38,116 25,702 53,500 CONTRACT SERVICES 45221 CS - Engineering' 2,986 10,000 10,000 45227 CS - Inspection 54,546 117,892 92,613 75,000 45530 CS - Industrial Waste 12,000 13,087 15,368: 15,000 TOTAL CONTRACT SVCS. 69,532 ; 140,979 107,981 100,000 CAPITAL OUTLAY 46200 Office Equipment 5,913 5,827 1,000 46220 Office Equip-Fumiture 4,436 2,000 46250 Misc Equipment 676 0 5,112 5,913 5,827' 3,000 ALLOCATED COSTS 48500 Alloc. Costs -Redevelopment (55,000) 0 DIVISION TOTAL 470,500 334,460 534,558 387,405 92 CITY Of DIAMOND BAR PUBLIC WORKS ADMIN (001-5510) BUDGET DISCUSSION FY01-0Z TOTAL BUDGET $470,500 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 237,700 Deputy City Manager 0.20 Public Works Director 0.40 DevelopmentServices Asst.. 0.50 Assoc Engineer 0.40 Assistant Engineer 0.25 Admin' Assistant 0.60 Admin Secretary 0.80 3.15 SUPPLIES' Operating Supplies (41200) Amount Budgeted: 6,000 Xerox 2510 Map Copier Supplies 3,000 Plotter/Misc. Office Supplies 3,000 Small Tools & Equipment (41300) Amount Budgeted: 0 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 6,000 Plans, Specifications, Reports, Notices, and Flyers 3,000 T&T Notices & Flyers-Residences Businesses 3,000 Advertising (42115) Amount Budgeted: 2,100 Educational program(s) related to traffic/parking/street sweeping activities 2,100 Utilities (42126) Amount Budgeted: 1 55,000 Signals 55,000 Membership & Dues (42315) Amount Budgeted: 1,100 APWA, ASCE;` MSA, SCGCOG 1,100 Publications (42320) Amount Budgeted: 600 Various Professional/Trade Magazines 600 93 CITY OF DIAMOND BAR PUBLIC WORKS ADMIN (001-5510) BUDGET DISCUSSION FY01-02 Page 2 Meetings (42325) Amount Budgeted: 500 Traffic Engineering Workshops 500 Travel -Conferences (42330) Amount Budgeted: 2000 League of California Cities- Public Works ' Officers Institute Annual Conference, APWA Conference 1,500 T&T Commissioner Wkshops/Conf 500 Education & Training (42340), Amount Budgeted; 3 000 Employee Tuition' reimbursement($500/employee) 3,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 9,500 Temporary Services for vacation coverage 5,000 Minute Secretary 4,500 Commissioner Compensation (44100) T&T Commission 3,000 3,000 ProfNPDES 20due Amount Budgeted: 41,000 Updates/Compliance to increased enforcementfrequirements. 41,000 CONTRACT SERVICES CS - Engineering (45221) Amount Budgeted: 10,000 As needed basis -non fee based projects 10,000 CS - Inspection (45227) Amount Budgeted: 75 000 TM 48487, TM 50314, PM 10208, various ' sewer, retaining walls, grading, and storm drains inspections. 75;000 CS - Traffic Signal Maint (45507) Amount Budgeted: 0 0 CS - Industrial Waste (45530) Amount Budgeted: 15,000 L.A.County Dept. of Public Works: Plan Checks, Permits, and Enforcements. 15,000 94 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES DER'.- IIIT� Public Ucrrks FY 2001-2002 IVtS113N, Eng�neenOg FY 1999-00 2000-01 Actuals City Manager PERSONNEL SERVICES Actuals , Adjusted Budget as of 05!15/01 Recommended 40010 Salaries 40020 Over -time Wages 51,391 44,550 40,205 59,450 40070 City Paid Benefits644 600 217 40080 Retirement 5,671 6,150 428 850 40083 Worker's Comp. Exp. 427 4,228 6,700 40085 Medicare 745 700 610 600 40090 Cafeteria Benefits 7,122 650 586 900 TOTAL PERSONNEL 66,000 6,350 59,000 4,792 9,400 51,066 77,900 OPEPATING EXPENDITURES 42315 Member • ' ship.. &Dues 42325 Meetings 144 250 370 800 42330 Travel -Conferences 500 135 1,000 42335 Travel -Mileage & Auto Allow 9 500 500 42340 Education &-Training 570 ' 100 100 TOTAL OPERATING EXP. 723 750 470 1,500 2,100 975 3,900 CONTRACT SERVICES 45221 CS - Engineering 45222 CS - Traffic 10,040 5,000 15,092 5,000 45223 CS - Plan Checking 71 115 40,336. 10,092 15,000 45224 CS - Soils 21,442 = 37,500 45226 CS - Surveying2,500 86 2,500 45227 CS -;Inspection 1,006 1;500 1,500 TOTAL CONTRACT SVCS. 82,247 5 000 5,000 69,,428 31,534 66,500 DIVISION TOTAL 148,970 130,528 83,575 148,300 9`6 CITY OF DIAMOND BAR ENGINEERING (001-5551) BUDGET DISCUSSION FY01-02 TOTAL BUDGET $148,300 PERSONNEL SERVICES' Personnel (40010-40093) Amount Budgeted: " '77,900 Associate Engineer 0.35 Asst Engineer 0.75 1.10' OPERATING EXPENDITWIES Membership & Dues (4231S) Amount Budgeted: 800 APWA(Associate and Assistant Engineers) 300 ASCE(Associate and Assistant Engineers) 500 Meetings (42325) Amount Budgeted: 1 000 Caltrans, MTA, LACDPW, SGVCOG, and ' SCAG. 1,000 Traver -Conferences (42330) Amount Budgeted: 500 APWA 500 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 100 Misc. trips 100 Education & Training (42340) Amount Budgeted: 1,500 APWA, ASCE, ITS, UCLA Extensions 1,500 -CONTRACT SERVICES CS - Engineering (45221), Amount Budgeted: 5,000 Misc. engineering sturpies/reports on an as ' needed basis 5,000 CS - Traffic Engr (45222) Amount Budgeted: 15,000 Traffic Counts, Speed Surveys, Traffic Impact Studies, O&D Surveys, etc. 15,000 CS - Plan Checking (45223)- Amount Budgeted: 37,500 PM 10208, TM 48487, TM 50314, various lot line adjustmentsgradin_g retaining $ walls, , 37, 500 storm drains, and sewer plan checks. CS - Soils (45224) Amount'Budgeted: 2,500 As needed ed basas 2,500 97 98 CITY OF DIAMOND BAR ENGINEERING (001-5551) BUDGET DISCUSSION FY01-02 Page 2 CS = Surveying (45226) Amount Budgeted: 1,500 As needed basis 1,500 ' CS -Inspection (45227) Amount Budgeted: 5,000 As needed basis 5,000 98 - - - - -- Actuals ---- -- Adjusted Budget I -LI tuala as of 05/15/01 a.uy manager Recommended PERSONNEL SERVICES 40010 Salaries 36,520 13,099 64,850 40030 Part-time Salaries 18 40070 City Paid Benefits 600 174 950 40080 Retirement 5,030 1,292 7,350 40083 Worker's Comp. Exp. 2,260 745 3,200 40085 Medicare 530 190 950 40090 Cafeteria Benefits 6,350 2,804 10,550 TOTAL PERSONNEL 0 51,290 18,322 87;850 SUPPLIES 41250 Road Maintenance Supplies 17,500 17,010 20,000 41300 Small Tools & Equipment 4,500 802 2,500 TOTAL SUPPLIES 0 19,000 171$12 22,500 OPERATING EXPENDITURES 42130 Rental/Lease of Equip 1,000 600 1,500 42200 Equipment Maintenance 1,000 500 2,000 42310 Fuel 1,000 435 1,500 TOTAL OPERATING EXP. 0 3,000 ' 1,535 5,000 Professional' Services 44520 Prof Svcs -Engineering 10,000 10,148 12,000 0; 10;000 10,148 12,000 CONTRACT SERVICES 45501 CS -Street Sweeping 107,589 125,000' 121,546 128,000 45502 CS -Road Maintenance 275,842 270,000 158,993 282,000' 45506 CS -Striping & Signing 54,112 90,000 86,427 90,000 45507 CS -Traffic Signal Maint 89,074 331,272 299,336 165,000 45512 CS -Storm Drainage 1,633 7,500 9,797 11,000 45522 CS -Right of Way Maint 46,702 80,000 77,449 65,000 TOTAL CONTRACT SVCS. 574,952 903,772 753,548 741,000 DIVISION TOTAL 868,350 574,952 987,062 801,365 CITY OF DIAMOND BAR ROAD MAINTENANCE (001-5554) BUDGET DISCUSSION FY01 02 Equipment Maintenance (42200) Amount Budgeted: 2,000 As needed basis. 2,000 Fuel (42310) Amount Budgeted: 1,500 1,500 PROFESSIONAL SERVICES Prof Svcs -Engineering (44520) ' Amount Budgeted: 12 000 Traffic Engineering Assistance/Support in } Administrating the SMI/PEEK Contract. TOTAL BUDGET $868,350 PERSONNEL SERVICES 128,000 Personnel (40010-40093) Amount Budgeted: 87,850 Public Works Supervisor ' 1.00 CS -Striping & Signing (45506) Amount Budgeted: Public Works Director 0.10 90,000 Admin Assistant 0.10 1.20 SUPPLIES Road Maintenance Supplies (41250) Amount Budgeted: 20,000 AC Cold Mix, Absorbents, Signs, Posts, Cones, Paint, and Misc. Supplies. 20,000 Small Tools & Equipment (41300) Amount Budgeted: 2,500 Generator, and Misc. Items. 2,500 OPERATING EXPENDITURES Rental/Lease of Equip (42130) Amount Budgeted: 1,500 Uniforms, Generator,; Spot Lights, Barricades, Traffic Control Cones/Signs etc 1 500 Equipment Maintenance (42200) Amount Budgeted: 2,000 As needed basis. 2,000 Fuel (42310) Amount Budgeted: 1,500 1,500 PROFESSIONAL SERVICES Prof Svcs -Engineering (44520) ' Amount Budgeted: 12 000 Traffic Engineering Assistance/Support in } Administrating the SMI/PEEK Contract. 12,000 CONTRACT SERVICES CS -Street Sweeping (45501) Amount Budgeted: 128,000 128,000' CS -Road Maintenance (45502) Amount Budgeted: 282,000 282,000 CS -Striping & Signing (45506) Amount Budgeted: 909000 90,000 100 CITY OF DIAMOND BAR ROAD MAINTENANCE (001-5554) BUDGETDISCUSSION FY01-02 Page 2 CS -Traffic Signal Maint (45507) Amount Budgeted: 165,000 165,000 CS -Stone Drainage (45512) Amount Budgeted: 11,000 11,000 CS -Right of Way Maint (45522) Amount Budgeted: 65,000 65,000 r i 101 CITY OF DIAMOND BAREPARrMr-r Public�lllarks ESTIMATED EXPENDITURES QIVISICN LandscaPetta.nt. . FY 2001-2002 FY 1999-00 - 2000-01 Actuals City Manager OPERATING EXPENDITURES Actuals Adjusted Budget as of 05/15/01 Recommended 42360 Graffiti Reward Program 500 500 TOTAL OPERATING EXP. 0 500 0 500 CONTRACT SERVICES 45503 CS - Parkway Maint 6,094 0 0 45508 CS - Vegetation Control 54,634 56,000 ` 55,272 67,100 45509CS - Tree_ Maintenance 90,490 200,000 99,128 200,000 45510 CS - Tree Watering 20,355 23,000 13,520 15,000 45520 CS - Graffiti Removal 27,600 35,000 35,000 35,000 45521 CS - Litter Abatement 10,073 TOTAL CONTRACT SVCS. 0 317,100 209,246 314,000 202,920 DIVISION TOTAL 317,600 I 209,246 314,500 202,920 102 j CITY OF DIAMOND BAR LANDSCAPE 'MAINTENANCE (001-5558) BUDGET DISCUSSION FY01-02 TOTAL BUDGET $317,600 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted; 0 None Budgeted OPERATING EXPENDITURES Graffiti Reward Program (42360) Amount Budgeted: S00 500 CONTRACT SERVICES CS - Parkway Maint (45503) Amount Budgeted: 0 CS - Vegetation Control (45508) Amount Budgeted: 67,100 67,100 CS - Tree Maintenance (45509) Amount Budgeted: 200,000 Routine Maintenance 100,000 Tree Planting 100 000 CS - Tree Watering (45510) Amount Budgeted: 15,000 23,000 CS -Graffiti Removal (45520) Amount Budgeted: 35,000 35,000 CS - Litter Abatement (45521) Amount Budgeted: 0 CITY OF DIAMOND BAR OU ...: : =a�.....m. .. ESTIMATED EXPENDITURES . DIVISI N Trartav Out .; , FY 2001-2002 QRAtIAT#ON # OQ1',915............. .. FY 1999-00 2000-01 Actuals City Manager Actuals Adjusted Budget as of 05/15101 Recommended OPERATING TRANSFERS OUT 49011 Transfer Out-Com Orgnztn Fd 20,000 20,000 7,320 49250 Transfer Out-CIP Fund 201,585 3,268,622 49,298 3,477,815 49510 Transfer Out-Self Ins Fund 52,491 250,000 165,000 49520 Transfer Out-Equip Replcmt 80,000 83,682 80,000 Transfer Out-Comp Replcmt 94,200 DIVISION TOTAL i 354,076 3,622,304 49,298 3,824,335 r . 106 I CITY OF DIAMOND BAR TRANSFERS OUT - (001-9915) BUDGET DISCUSSION FY01-02 TOTAL BUDGET $3,824,335 TRANSFERS OUT Transfer Out -Com Orgnztn Fd Amount Budgeted: 7,320 7,320 ` Transfer Out-CIP Fund 3,477,815' Amount Budgeted: Com/Sr Center 2,916,615 Peterson Park - Irrigation/Drainage Impr. 280,000 Sycamore Cyn - ADA Retrofit 925,000 Skateboard Park Improvements 31,200 Pantera Park- Picnic Shelter 25,000 Sycamore Cyn Pk - Drainage Impr 50,000 Paul C. Grow Park - Drainage Impr 50,000 Transfer Out -Self Ins Fund 165,000 Amount Budgeted: 165,000 Transfer Out -Equip Replcmt 80,000' Amount Budgeted: 80,000 Transfer Out -Computer Equip Replacement 94,200 Amount Budgeted: Hardware 35,200 Software 59,000 107 LIBRARY SERVICES FUND FUND DESCRIPTION: This fund was established in FY 95-96 to account for revenues and expenditures related to the possibility that the City would supplement the LA County Public Library funding. In FY 95-96 the City implemented a computer system in which the City has provided furniture, computers, printer, and .modem access. This budget reflects an upgrade to the computer system. This FY there is also a transfer to the CIP fund of $50,000 to contribute toward the development of the new Community/Senior Center. FY 1999-00 2000-2001 Actuals City Manager Actuals Adjusted Budget as of 05/15/01 Recommended ESTIMATED RESOURCES 25500 Approp Fund Balance 104,813 101,424 101,424 98,400 36100 Interest Revenue - TOTAL PERSONNEL SERVICES" 5355-40010 Salaries 5355-40070 'City Paid Benefits 5355-40080 Retirement 5355-40083 Workers Comp Expense 5355-40085 Medicare Expense 5355-00090 Cafeteria Benefits 4,487 4,550 4;111 4,700 76 80 64 80 491 650 422 530 30 30 23 30 65 70 60 70 795 850 689 880 5,944 6,230 5,369 6,290 OPERATING EXPENDITURES 5355-42115 Advertising 800 5355-42125 Telephone 1,629' 1,300 1,140 1;500 5355-42205 Computer Maintenance 38 1,500 1,500 2,467 2,800 1,140 3,000 CAPITAL OUTLAY" 5355-46230 Computer Equip - Hardware 6,500 7,500 5355-46235 Computer Equip - Software 680 2,000 1,000 680 8,500 = 8,500 TRANSFERS -OUT 9915-49250 Transfer Out - CIP 50,000 50,000 0 50,000 - 50,000 FUND BALANCE RESERVES' 25500 Reserve 101,424 39,894 99,671 36,610 Total Fund Balance Res. 101,424 39,894 99,671 36,610 TOTAL 110,515 107;424 106,180 104,400 CAPITAL PROJECTS INCLUDE: 13899 Community/Senior Center 50,000 110 CITY OF DIAMOND BAR LIBRARY SERVICES FUND (010) BUDGET DISCUSSION FY01-02 TOTAL RESOURCE BUDGET $104,400 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 98,400 Estimated Based on Budget 98,400 Interest Revenue 6,000 Amount Budgeted:' <Based on experience 6,000 TOTAL EXPENDITURE BUDGET $104,400 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 6,290 MIS Tech 0.10 OPERATING EXPENDITURES Telephone (5355-42125) Amount Budgeted: ' 1;500 Library Internet Lines 1,500 Computer Maintenance (5355-42205) 1,500 Amount Budgeted: Misc 1,500 CAPITAL OUTLAY Computer Equip - Har0ware (5355-46230) Amount Budgeted: 7,500 Replacement of 4 Computer Workstations 7,500 Computer Equip - Software (5355-46235) 1,000 Amount Budgeted: 1,000 TRANSFERS -OUT Transfer Out- CIP (9915-49250) Amount Budgeted: 50,000 Community/Senior Ctr 54,000 ` FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 36;610 36,610 CITY OF DIAMOND BAR FL)�ID TYPE General Funs€ . SPECIAL FUNDS BUDGET FII�CTiOfJ Cora CrS Sup port FY 2001=2002 FUND# 011 ; COMMUNITY ORGANIZATION SUPPORT FUND FUND DESCRIPTION: This fund was established in FY97-98 to account for transfers and expenditures related to the City Council's policy support various non profit community organizations which are of a benefit to the City. The City has continued this program to show their ever increasing interest and support of the City's non profit community organizations. The City Council Finance Committee makes recommendations to the City Council on how these funds are to be distributed. FY 1999-00 2000-2001 Actuals City Manager Actuals Adjusted Budget as of 05115/011 Recommended ESTIMATED RESOURCES 25500 Approp Fund Balance 51907 12,680 12,680 12,680 36100 Investment Eamings 39001 Transfer -in General Fund 20,000 20,000 7,320 TOTAL 25,907 32,680 12,680 20,000 OPERATING EXPENDITURES - 4010-42355 Contributions - Com Groups 13,227 20,000 17,973 20,000 13,227 20,000 17,973 20,000 FUND BALANCE RESERVES 25500 Reserve 12,680 12,680 (5,293) - Total Fund Balance Res. 12,680 12,680 (5,293) - TOTAL 25,907 32,680 12,680 20;000 112 CITY OF DIAMOND BAR COMMUNITY ORGANIZATION SUPPORT FUND (011) BUDGET DISCUSSION FY01-02 TOTAL RESOURCE B'UDG'ET $20,000 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 12,680, Estimated Based on Budget 12,680 Interest Revenue (36100) 0 Amount Budgeted: i Transfer -in General Fund (39001) 7,320 Amount Budgeted: 7,320 I TOTAL EXPENDITURE BUDGET $20,000 OPERATING EXPENDITURES Contributions - Cam Groups (42355) Amount Budgeted: 20,000;, 20,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 0 0 113 116 CITY OF DIAMOND BAR Special Revenue FUND rYl'� SPECIAL FUNDS BUDGET FUNCTIONtet nttsmst: FY 2001-2002 I=UNIk GAS TAX FUND FUND DESCRIPTION; The City receives funds from Sections 2105, 2106, 2107, and 2107.5 of the Streets and Highway Code. State law requires that these revenues be recorded in a Special Revenue Fund, and that they be utilized solely for street relatedpurposes such as new construction, rehabilitation or maintenance. FY 1999-00 2000-2001 Actuals_ City Manager Actuals Adjusted Budget as of 05/15/01 Recommended ESTIMATED RESOURCES 25500 Approp Fund Balance 3,413,639 2,135,156- 2,135,156 712,800 31706 Gax Tax - 2105 394,495 363,100 266,764 380,000 31710 Gas Tax - 2106 237,724 220,420 162,350 221,000 31720 Gas Tax - 2107 525,784 468,980 355,431 470,000 31730 Gas Tax - 2107.5 7,500 7,500 7,500 36100 Interest Revenue 167,297 150,000 85,247 100,000 TOTAL 4,746,439 3,345,„156 3,004,948 1,891,300 TRANSFERS OUT 9915-49001 Transferto General Fund 705,546 1,004,127 166,537 893,350 9915-49250 Transfer to CIP Fund 1,905,737 2,317,957 1,967,120 994,732 Total Capital Outlay 2,611,283 3,322,084 2,133,657 1,888,082 FUND BALANCE RESERVES 25500 Reserve 2,135,156 23,072 871,291 3,218 Total Fund Balance Res. 2,135,1,56 23,072 871,291 3,218 TOTAL 1,891,300 4,746,439 3,345,156 3,004,948 116 CITY OF DIAMOND BAR GAS TAX FUND (111) BUDGET DISCUSSION FY01-02 TOTAL RESOURCE BUDGET $1,891,300 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 712,800 Estimated Based on Budget 712,800 Gax Tax - 2105 (31705) Amount Budgeted: 3803000 Gas Tax - 2106 (31710) Amount Budgeted: 221,000 Gas Tax - 2107 (31720) Amount Budgeted: 470,000 Gas Tax - 2107.5 (31730) Amount Budgeted: 7,500 All based on State Revenue Estimates Interest Revenue Amount Budgeted; 100,000 , Reduced due to lower cash levels 100,000 TOTAL EXPENDITURE BUDGET $1,891,300 TRANSFERS -OUT Transfer to General Fund (9915-49001) Amount Budgeted: 893,350 Road Maintenance (001-5554-4XXXX) 868,350 Utilities (001-5510-42125) 55,000 Fund Shortage (30,000) Transfer Out'- CIP (9915-49250) Amount Budgeted: 994,732 13499 BCR-Pthfndr - SCL 14,732 01402 Slurry Seal - Area #4 160,000 154o, Area 3 - Residential Street Improvements 350,000 ,54o2 Area 4 - Residential Street Improvements 350,000 159o, GIdn Spgs Dr @ Sylvan Glen Rd 120,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 3,218 3,218 117' CITY OF DIAMOND BAR iever�ue FU6-61444 Epejal SPECIAL FUNDS BUDGET FUNCTION Pb1)t; Transportn FY 2001-2002 PROPOSITION A FUND FUND DESCRIPTION: The City receives Proposition A Transit Tax which is a voter approved sales tax override for public transportation purposes. This fund has been established to account for these revenues and approved project expenditures. FY 1999-00 2000-2001 Actuals City Manager Actuals Adjusted Budget , as of 05/15/01 Recommended ESTIMATED RESOURCES 25500 Approp Fund Balance 1,951,867 1,433,948 1,433,948 913,700 31310 Transportation Tax 698,686 718,300 625,710 750,420 34850 Transit Subsidy Prgrm Rev 436,530 430,000 370,963 500,000 36100 Interest Revenue 88,294 90,000 76,685 100,000 TOTAL 3,175,377 2,672,248 , 2,507,306 2,264,120 PERSONNEL SERVICES XXXX-40010 Salaries 28,292 32,900 18,542 36,550 XXXX-40020 Over-Time Wages 731 1,000 888 1,000 XXXX40070City Paid Benefits 660 850 398 850 XXXX-40080 Benefits 3,163 4,550 1,933 4,150 XXXX-40083 Workers Comp Expense 194 200 108 250 XXXX40085 Medicare Expense 421 500 282 550 XXXX40090Cafeteria Benefits 8,545 8,550 5,294 9,300 42,006 48,550 27,445 52,650 OPERATING EXPENDITURES 5553-42315 Membership & Dues 6,996 7,500 7,073 7,500 6,996 7,500 7,073 7,500 PROFESSIONAL SERVICES 5553-44000 Professional Svcs 10,072 - 10,072 - CONTRACT SERVICES 5360-45310 CS - Excursions 18,793 37,000 18,652 29;260 536045315 CS - Holiday Shuttle 1,128 9,500 12,000 5553-45527 Bus Bench Maintenance 4,700 7,000 5,276 7,000 555345528 Publ Transit Svcs 4,000' 555345529 Para'-Transit Dial a Cab 301,934 310,000 313,522 360,000 5553-45553 Transit Subsidy Program 110,288 130,000 117,329 155,000 5553-45535 Transit Subsidy-Fares 434,724 430,000 323,118 500,000 871,567 927;500 777,897 1,063,260 CAPITAL EXPENDITURES 555346420 Misc. Capital Improvements 8,999 - 8,999 - - MISC EXPENDITURES 4090-47230 Contr to Other Govts. 670,000 775;000 775,000 - 670,000 775,000 775,000 - TRANSFERS OUT 991549250 Transfer to CIP Fund 141,861 200,000 200.000 141,861 200;000 - 200,000 FUND BALANCE RESERVES 25500 Reserve 1,433,948 713,698 909,819 940,710 1,433,948 713,698 909,819 940,710 ° TOTAL 3,175,377 2,672,248 2,507,306 2,264,120 118 CITY OF DIAMOND BAR Prop A - Transit Fund (112) BUDGET DISCUSSION FY01-02 ; TOTAL RESOURCE BUDGET $2,264,120 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 913,700 Estimated Based on Budget 913,700 Transportation Tax (31310) Amount Budgeted: 750,420 Based on MTA Estimates 750,420 Transit Subsidy Prgrm Rev (34850) Amount Budgeted: 500,000 500,000 Interest Revenue Amount Budgeted: 100,000 Based on Experience 100,000 TOTAL EXPENDITUREBUDGET $2,264,120 PERSONNEL SERVICES Amount Budgeted: 52,650 Transportation Clerk 1.00 Admin Assistant 0.05 Admin Secretary 0.05 OPERATING EXPENDITURES Membership & Dues (5553-42315) Amount Budgeted: 7,500 SG VCOG 7,500 CONTRACT SERVICES CS --Excursions (5360-45310) Amount Budgeted: 29,260 Tiny Tots 600 Seniors 5,330 Day Camp 6,000 Adult Excursions 14;000 Concerts in the Park 3,330 I CS - Holiday Shuttle' (5360=45315) Amount Budgeted: 12,000 Based on experience 12,000 Bus Bench Maintenance (5553-45527) Amount Budgeted: 7,000 7,000 119 CITY OF DIAMOND BAR Prop A - Transit Fund (112) BUDGET DISCUSSION FY01-02 Page 2 Publ Transit Svcs (5553-45528) 0 Amount Budgeted: Para -Transit Dial a Cab (5553-45529) Amount Budgeted: 360,000 360,000 Transit Subsidy Program (5553-45553) Amount Budgeted: 155,000 - 155,000 Transit Subsidy -Fares (5553-45535) 500,000 Amount Budgeted: 500,000 . CAPITAL EXPENDITURES Misc Capital Improvements (5553-46420) Amount Budgeted: 0 MISC EXPENDITURES Contr to Other Govts, (4090-47230) Amount Budgeted: 0 TRANSFERS -OUT> Transfer Out - CIP (9915-49250) Amount Budgeted: 200,000 13499 BCR-Pthfndr to Sthriy CLmt 150,000 15901 Cil do Spg-Torito to Temple 50,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 940,710 940,710 120 121 CITY OF DIAMOND BAR FtlNtTYI) Specs[ Revenue SPECIAL FUNDS BUDGET FUNGTtON Str lair#orrst..: FY 2001-2002 FUND #' 113 PROPOSITION''C FUND FUND DESC'RIPTIO'N: The City receives Proposition C Tax which is additional allocations of State Gax Tax funds from Los Angeles County. These funds must be used for street-refated purposes such as construction, rehabilitation or maintenance: These projects must be transit related improvements. In order to spend these funds, the City must submit the project to the County for prior approval. FY 1999-00 2000-2001 Actuals City Manager Actuals Adjusted Budget as of 05/15/01 Recommended ESTIMATED RESOURCES 25500 Apprap Fund Balance 2,040,002 1,391,095 1,391,095 1,927;045 31320 Transportation Tax 581,146 595,950 519,778 622,350 31330 County Aid -Discretionary Fds 1,312,000 1,312,000 36100 Interest Revenue 101,710 100,000 76,305 100,000 TOTAL 2,722,858 3,399;045 1,987,178, 3,961,395 TRANSFERS OUT, 9915-49001 Transfer to GenFund _ 9915-49250 Transfer to CIP Fund 1,331,763 2,560,000 43,700 2,930,000 1,331,763 2,560,000 ` 43,700 2,930,000 FUND BALANCE RESERVES 25500` Reserve 1,391,095 839,045 1,1943,478 1,031395 1,391,095 839,045 1,943,478 1,031,395 TOTAL 3,961,395 2,722,858 3,399,045 1,987,178 121 CITY OF DIAMOND BAR Prop C Transit Fund (11 3) BUDGET DISCUSSION FY01-02 TOTAL RESOURCE BUDGET $3,961,395 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 1,927,045 Resources: 3,399,045 Rev n/a (1,312,000) 14399 (10,000) 16601 (10,000) -- 16701 (10,000) 16301 (130,000) ; 1,927,045 Transportation Tax (31320) 622,350 Based on MTA Estimates 622,350 County Aid - Discretionary Funds (31320) 1,312,000 Amount Budgeted: 1,312,000 Interest Revenue 100,000 Amount Budgeted: > Based on Experience 100,000 ' TOTAL EXPENDITURE BUDGET $3,961,395 TRANSFERS -OUT Transfer Out - General Fund (9915-49001) Amount Budgeted: 0 Transfer Out - CIP (9915-49250) 2,930,000 Amount Budgeted: 13499 BCR-Pthfndr to Sthrly CLmt 2,010,000 ,sso, Gldn Spgs-Torito to Temple550,000 14399 DBB @ NB 57 : 130,000 16601 DBB @ Silver Hawk (Design) 120,000 167o1 DBB @ Clear Creek (Design) 120,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 1,031,395 1,031,395 12` 2 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2001-2002UND INTEGRATED WASTE MANAGEMENT FUND TYPE F(3NC'{IQN #.: Spec'[al Revenue WastQ Mgt. J ..:.. . FUND DESCRIPTION. The Integrated Waste Management Fund was created during FY90-91, to account for expenditures. and revenues related to the activities involved with the City's efforts to comply with AB939. Revenues recorded in this fund are the adopted waste hauler fees and funds received from the State for recycling education and efforts. This includes the Used Motor Oil Block Grant revenue. FY 1.999-00 2000-2001 Actuals City Manager Actuals Adjusted Budget as of 05/15101 Recommended ESTIMATED RESOURCES 25500 Approp Fund Balance; 209,113 260,377 260,377 178,786 31870 Used Motor Oil Block Grant 41,270 19,000 18,238 20,000 31875 Beverage Ctnr Recycling Grt - 17,041 17;000 34820 AB939 Admin Fees 69,201 80,000 125;087 200,000 36100 Interest Revenue 13,343 12,000 13,923 16,000 36900 Misc Revenue 15 000 TOTAL 332,927 371,377 449,666 431,786 PERSONNEL SERVICES 5515-40010Salaries 19,525 27,950 19,433 41,550 5515-40070 City Paid Benefits 228 350 201 500 5515-40080 Retirement 2,127 3,850 1,981 4,700 5515-40083' Worker's Comp: Exp. 161 400 252 650 5515-40085 Medicare 283 450 284 600 5515-40090 Cafeteria Benefits 2,611 3,350 2,225 5,650 Total Personnel 24,935 36,350 24,376 53,650 SUPPLIES 5515-41200 Operating Supplies 143 1,500 1,500 5515-14000 Promotional Supplies 14,553 19,035 14,674 18,000 14,696 20,535 14,674 19,500 OPERATING EXPENDITURES' 5515-42110 Printing 3,486 10,000 245 25,000 5515.-42115 Advertising 440 4,000- 3,173; 10,000 5515-42130 Rental/Lease of Equip 691 700 0 5515-42315 Membership/Dues 100 100 5515-42320 Publications 100 100 5515-42325 Meetings 435 500 352 500 5515-42330 Travel-Conf & Meetings 500 2,000 42340 Education & Training 500 500 5515-42355 Contributions -Com. Groups 2,500 2,500 j Total Operating Exp. 5,052 18,900' 3,770 40,700 PROFESSIONAL SERVICES 5515-44000 Professional Services 1,954 4,000 162 160,500 Total Prof. Svcs. 1,954 4,000' 162 160,500 CONTRACT SERVICES 5515-45500 CS -Public Works 25,913 112,806 122,673 45,000 Total Contract Svcs. 25,913 112,806 122,673 45,000 FUND BALANCE RESERVES 25500 Reserve 260,377 178,786 284,011 112,436 Total Fund Balance Res. 260,377 178,786 284,011 112,436 TOTAL 332,927 371,377 449,666 431,786 _ 123 CITY OF DIAMOND BAR IWMF Waste Mgt (115) BUDGET DISCUSSION FY01-02 TOTAL RESOURCE BUDGET $394,786 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 178,786 Estimated Based on Budget 178,786 AB939 Admin Fees (34820) Amount Budgeted: 200,000 200,000 Interest Revenue Amount Budgeted: 16,000 Based on Experience 16,000 TOTAL EXPENDITURE BUDGET $394,786 PERSONNEL SERVICES Amount Budgeted: 53,650 PW Director 0.25 Admin Assistant 0.25 Admin Secretary 0.15 SUPPLIES Operating Supplies (41200) Amount Budgeted: 0 Promotional Supplies (41400) Amount Budgeted 7,500 7,500 OPERATINGEXPENDITURES Printing (5515-42110) Amount Budgeted: 0 Advertising (5515-42115) Amount Budgeted 10,000 Multi -media campaign focusing on integrated Rental/Lease of 30) Amount l 0 Membership/Dues (5515.42315) Amount Budgeted: 100 100 124 CITY OF DIAMOND BAR IWMF - Waste Mgt (115) BUDGET DISCUSSION FY01-02 Page 2 Publications (5515-42320) Amount Budgeted: 100 100 Meetings (5515-42325) Amount Budgeted: 500 500 Travel-Conf & Meetings (5515-42330) AmountBudgeted: 2,000 I 2,000 Education & Training (5515-42340) Amount Budgeted: 500 500 Contributions -Com. Groups (5515-42355) Amount Budgeted; 2;500 City Trash Cutter Award, America Recycles Day Celebration, etc, 2,500 PROFESSIONAL SERVICES Professional Services (5515-44000) Amount Budgeted: 160,500 Integrated Environmental Svcs -Coordinator 120,500 Asstnce/Support-Estblshmt Recycling Pgm 40,000 CONTRACT SERVICES' CS -Public Works (5515-55500) Amount Budgeted: 45,000 Street sweeping debris composting program (Transfer and processing, compost materials) 45,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 112,436 112,436 CITY OF DIAMOND BAR IWMF - Recycling (115-5516) BUDGET DISCUSSION FY01-02 TOTAL RESOURCE BUDGET $37,00.0 ESTIMATED RESOURCES Approp Fund Balance -Amount Budgeted: p Estimated Based on Budget Used Motor Oil Block Grant (31870) 20,000 Amount Budgeted: 20,000 Beverage Cntnr Recycling 'Grant ';(31875) 17,000 Amount Budgeted:. 17,000 TOTAL EXPENDITURE BUDGET $37,000 SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,500 1,500 Promotional Supplies (41400) 10,500 Amount Budgeted: 10,500 OPERATINGEXPENDITURES Printing (42110) Amount Budgeted: 25,000 Outreach materials for businesses/residents SmartBusiness Recycling Manual/Guidle Residential Guide to Recycling and SoNrce Reduction Procurement Guides for Businesses and Residents 25,000 Contributions -Com. Groups (42355) Amount Budgeted: 0 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 0 126 127 CITY OF DIAMOND BAR `TYPE F�PJD Special F;ev�nue SPECIAL FUNDS BUDGET FY 2001-2002 FUNCTION - StrlUta�nt F1JND' 117.> AB2928 - Traffic Congestion Relief Fund FUND DESCRIPTION:' Last fiscal year the State Legislature passed bill AB 2928. This bill allows for the allocation of funds to Cities and Counties for the purpose of street and highway maintenance and rehabilitation. The City will receive these funds on a quarterly basis through FY 2006. FY 1999-00 2000-2001 Actuals City Manager Actuals Adjusted Budget ESTIMATED RESOURCES as of 05/15/01 Recommended 25500 Appropriated Fund Balance 31865 A82928 - Traffic Cngstn Rel. 422,000 36100 Interest Revenue'8,000 421,260 430,000" 180,000 TOTAL - 430,000 12,106 10,000 620;000 , 433,366 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 430,000 . Total Capital Outlay 0 430,000 0 620,000 620,000 FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res. 0 0 433,366 p 433,366 0 TOTAL 0 430; 000 '000 433.366 127 12,8 CITY OF DIAMOND BAR AB2928 - Traffic Congestion Relief Fund (117) BUDGET DISCUSSION FY01-02 TOTAL RESOURCE BUDGETs2o,000 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 430000 Estimated Based on Budget 430,000 AB2928 - Traffic Cngstn Rel. (31865) Amount Budgeted: 180,000 Total State allocation = $85,447,000 / 28,059,141(spop) X 59,101 (cpop) rounded 180,000 Interest Revenue Amount Budgeted: 10,000 Based on Experience 10,000 TOTAL EXPENDITURE BUDGET $620,000 TRANSFERS -OUT Transfer Out - CIP (9915-49250) Amount Budgeted: 620 000 01401 Slurry Seal - Area 3 380,000 tsoot Prospectors Rd. -Sunset xing to`Gldn Spgs 50,000 01402 Slurry Seal - Area 4 190,000 FUND -BALANCE RESERVES Reserve (25500) Amount Budgeted: p 12,8 CITY OF DIAMOND BAR FUND TYPE Specrat Revenue SPECIAL FUNDS BUDGET FY 2001-2002 FUNCtiQNti AtrQuakity . tND1; AIR QUALITY IMPROVEMENT FUND FUND DESCRIPTION: This fund was established in FY91-92 to account for revenues received as a result of AB2766. AB2766 authorized the imposition of an additionalmotor vehicle registration fee to fund the implementation of air quality management plance and provisions of the California Clean Air Act of 1988. Included within this year's budget are funds for the implementation of the air quality improvement element, the City on Line program and a contribution toward the development of the Community Senior Center. FY 1999-00 2000-2001 Actuals City Manager ESTIMATED RESOURCES Actuals Adjusted Budget as of 05/15/01 Recommended 25500 Approp Fund Balance 31810 Pollution Reduction Fees 200,695 169,628 169,628 213,445 36100 Interest Revenue 64,382 8,659 45,000 10,000 31,402 7,826 60,000 12;000 TOTAL 273,736 224,628 '208,856 286,445 PERSONNEL SERVICES 509840010 Salaries 5098-40070 City Paid Benefits 13,150 194 13,590 5098-40080 Retirement 200 1,850 19 200 5098-40083 Worker's Comp. Exp. 100 51,550 5098-40085 Medicare 2 100 5098-40090 Cafeteria Benefits 200 2,150 200 Total Personnel 0 17,650 13 233 2,200 17,840 OPERATING EXPENDITURES 5098-42115 Advertising 136 5098-42125 Telephone 5098-42205 Computer Maintenance 4,919 3,500 145 3,885 1,500 5098-42315 Membership/Dues 7,206 1,000 7,500 7,092 3,600 5098-42325 Meetings ',100 7,500 Total Operating Exp. 12,261 12,100 11,122' 0 12;600 PROFESSIONAL SERVICES 5098-44000 Professional Services 6,125 6,500 11,125 Total Prof. Svcs. 6,125 6,500 11,125 6;500 6,500 CON CONTRACT SERVICES 5500 CS -Public Works 1,500 6,000 1,861' Total Contract Svcs. 1,500' 6,000 1,861 0 CAPITAL OUTLAY 5098-46230 Computer Equip -Hardware 1,532 0 5098-46235 Computer Equip. -Software 82,6900 0 Total Capital outlay 84,222 0 3,881 3,881 0 TRANSFER -OUT 0 9915-49250 Transfer to CIP Fund 50,000 Total Transfer outQ 50,000 0 50,000 50,000 FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res. 169,628 169,628 132,378 180,634 198,505 132,378 180,634 198;505 TOTAL 285,445 273,736 224,628 208,856 129 CM OF DIAMOND BAR AIR QUALITY IMPROVEMENT FUND (118) BUDGET DISCUSSION FY01 -02 TOTAL RESOURCE BUDGET $285,445 ESTIMATED RESOURCES Approp Fund Balance Amount, Budgeted: 213,445 Estimated Based on Budget 213,445 60,000 Pollution Reduction Fees (31,810) Amount Budgeted: Based on history 60,000 Interest Revenue 12,000 Amount Budgeted: Based on Experience 12,000 TOTAL EXPENDITURE BUDGET $285,445 PERSONNEL SERVICES Amount Budgeted: 17,840 Sr. Admin Assistant 0.25 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 1500 Info ToGo (all lines) 11500 , Computer Maintenance (42205) Amount Budgeted: 3,600 Info ToGo maint/upgrade contract 3,600 Membership/Dues (42315) Amount Budgeted: 7500 SGVCOG 7,500 , Meetings (42325) Amount Budgeted: 0 PROFESSIONAL SERVICES 'Professional Services(440-00) Amount Budgeted: 6,500 Web site connection/dial-up/hosting fees 6,500 CAPITAL OUTLAY Computer Equip -Hardware (46230) Amount Budgeted: 0 130 131 CITY OF DIAMOND BARlJNl3 TYPE special Revenue SPECIAL FUNDS BUDGET 5llNCTloh[ StreetlPaths itnpr FY 2001-2002 FU Nb 19 9 SB 821 FUND - Bike and Pedestrian Paths FUND DESCRIPTION: The state allocates funds to cities for the specific purpose of the construction of bike and pedestrian paths via SB821. This fund has been established to account for transactions related` to the receipt and expenditure of these funds. The annual allocation of these funds have been on reserve with the County in anticipation of the improvements to Brea Canyon Road. FY 1999-00 2000.2001 Actuals City Manager Actuals Adjusted Budget as of 05/15/01 Recommended' ESTIMATED RESOURCES 25500 CIP Reserve 14,514 _ _ 31880 SB821 Revenue -Current Yr 20,417 25,220 27,628 31880 SB821 Revenue -Reserves 88,987 114,207 36100 Investment Earnings 1,330 1,500 TOTAL 36,261 115,707 - 141835 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 36,261 114,207 114,207 Total Capital Outlay 36,261 114,207 0 114,207 FUND BALANCE RESERVES 25500 Reserve 1,500 27,628 Total Fund Balance Res, 0 1,500 0 27,628 TOTAL" 36,261 141 835 115,707 0 CAPITAL PROJECTS INCLUDE: 13499 BCR -Pathfinder to Sthrly CL 114,207 132 CITY OF DIAMOND BAR SB 821 Fund (119) BUDGET DISCUSSION FY01-02 TOTAL RESOURCE BUDGET $141,835 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 0 Estimated Based on Budget 0 SB821 Revenue -Current Yr (31880) 27;628 Based on MTA Alloc 27,628 SB821 Revenue -Reserves (31880) 114,264 Base on Previous Year Unused Allocation 114,207 Interest Revenue (36100) p Amount Budgeted: TOTAL EXPENDITURE BUDGET $141,835 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 114,207 ,sass' BCR _Pthfndr to Southerly CL 114,207 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 27,628 27,628 133 . CITY OF DIAMOND BAR specilRevrrllye FUND TYPE SPECIAL FUNDS BUDGET FU I0.IQtN Park NP.Pe I.R. FY 2001=200213nID 12 PARK & FACILITY DEVELOPMENT FUND' FUND DESCRIPTION: The purpose of this fund is to provide resources for the development and enhancement of the City's parks and facilities. This fiscal year there are transfers to the CIP Fund for several projects, the most significant of which is the development of the CommunitylSenior Center. FY 1999-00 2000-2001 Actuals City Manager Actuals Adjusted Budget' - as of 05/15101 Recommended ESTIMATED RESOURCES 25500 Approp Fund Balance 1,431,012 2,431,111 2,431,111 1,649,891 34550 Developer Fees 1,200,000 - 36100 Interest Revenue, 93,093 100,000 111,870 125,000 TOTAL - 2,724,105 2,531,111 2,542,981 1,774,891 CAPITAL EXPENDITURES 46305 Real Estate Acquisition 196,000 196,000 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 96,994 1,335,847 260,988 1,454,627 Total Capital Outlay 96,994 1;335,847 260,988 1,454,627 FUND BALANCE RESERVES 25500 Reserve 2,431,111 1,195,264 2,281,993 320,264 Total Fund Balance Res. 2,431,111 1,195,264 2,281,993 320,264 TOTAL 1,77;4,891 2,724,105 2,531,111 2,542,981 CITY OF DIAMOND BAR PARK & FACILITY DEVELOPMENT FD (124) BUDGET DISCUSSION FY01-02 TOTAL RESOURCE BUDGET $1,774,881 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 1,649,891 Estimated Based on Budget 1,649,891 Developer Fees (34550) 0 Amount Budgeted: Interest Revenue 125,000 Amount Budgeted: Based on Experience 125,000 TOTAL EXPENDITURE BUDGET $1,774,891 TRANSFERS OUT Transfer to CIP Fund (49250) Amount Budgeted: 1,454,627 13899 Community/Sr Ctr 1,454,627 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 320,264 320,264 135 CITY OF DIAMOND BAR ............................................... F.UNI TYPE Speotal,Revenue :. SPECIAL FUNDS BUDGET INGION CQrnmunity Rev . FY 2001-2002.:: ............ :..: 1 5.. . .,.:: COMMUNITY DEVELOPMENT BLOCK GRANT FUND' FUND DESCRIPTION: The City receives an annual CDBG allotment from the federal government via the Community Development Commission. The purpose of this grant is to fund approved community development programs and projects benefiting low and moderate income citizens: This FY there has been $500,000 designated to assist in the development of the proposed Community/Senior Center. FY 1999-00 2000-2001 Actuals City Manager Actuals Adjusted Budget as of 05/15/01 Recommended ESTIMATEDRESOURCES 31830 CDBG Revenue -Carry Over 600,140 457,333, 31830 CDBG Revenue 365,914 370,890 87,028 378,736 Section 108 Loan Proceeds 500,000 TOTAL 365,914 971,030 87,028 1,336,069 PERSONNEL SERVICES XXXX-4001.0 Salaries 38,228 39;610 23,486 23,120 XXXX-40070 City Paid Benefits 839 775 456 380 XXXX-40080 Retirement 4,148 5;540 2,428 2,610 XXXX-40083 Worker's Comp. Exp. 310 510 331 400 XXXX-40085 Medicare 555 575 340 340 XXXX-40090 Cafeteria Benefits 8,804 8,190 5,007 4,260 Total Personnel 52,884 55,200 32,048 31,110 SUPPLIES 5215-41200 Operating Supplies 2,939 1,400 768 1,780 Total Supplies 2,939 1,400 768 1,780 OPERATING EXPENDITURES 5215-42115 Advertising 330 500 234 500 5215-42120 Postage Charges 38 100 12 100 5215-42130 ',RentaVLease of Equip 273 300 150 0 5215-42325 'Meetings 24 0 5215-42355 Contributions -Com Groups 47,438 21,500 29,500 44,500 Total Operating Exp. 48,079 22,400 29,920 ' 45,100 PROFESSIONAL SERVICES 5215-44000 Professional Services 85,916 14,185 11,639 24,694 Total Prof. Svcs. 85,916 14,185 11,639 ` 24,694 TRANSFERS OUT 9915-49250 Transfer to CIP Fund' 176,096 877,845 12,653 1,233,385 Total Transfers Out 176,096 877,845' 12,653 1,233,385 RESERVES 31830 CDBG Resources 0 0 0 TOTAL 365,914 971,030' 87,028 1,336,069 136 137 CITY OF DIAMOND BAR CDBG Fund (125) BUDGET DISCUSSION FY01-02 TOTAL RESOURCE BUDGET $1,336,069 ESTIMATED RESOURCES CDBG Revenue-Carry Over (31830) Amount Budgeted; 457,333 457,333 CDBG Revenue (31830) Amount Budgeted: 378,736 Based on CDC awarded amount 378,736 Section 108 Loan Proceeds Amount Budgeted: 500,000 500,000 TOTAL EXPENDITURE' BUDGET $1,336,069 PERSONNEL SERVICES' Amount Budgeted: 31,110 Administration: 13,780 Deputy City Manager 0.05 Senior Accountant 0.10 Senior Program: 17,330 Com Svcs - Coordinator 0.35 SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,780 Senior Program 1,280 Administration 500` OPERATING EXPENDITURES- - Advertising (421.15) Amount Budgeted: 500 Public Hearing Notices 500 Postage Charges (42120) Amount Budgeted: 100 Fed Ex Charges 100 Rental/Lease of Equip (42130) Amount Budgeted: 0 Meetings (42325) Amount Budgeted: 0 137 CITY OF DIAMOND BAR CDBG Fund (125), BUDGET DISCUSSION FY01-02 Page 2 Contributions -Com Groups (42355) Amount Budgeted, 44,500 YMCA ;Childcare 20,000 YMCA Daycamp 11,500 DBIA - Paint the Town 8,000 Center for Independent Living 5,000 - PROFESSIONAL SERVICES 24,694 Amount Budgeted: Professional Services (44000) SeniorPgm Insur- based on experience 1,700 Contract Admin - D Cho & Assoc 15,000 Misr 7,994 TRANSFERS -OUT Transfer Out - CIP (9915-49250) Amount Budgeted, 1,233,385 13899 - Corn/Senior Center 1,233,385 FUND BALANCE RESERVES CDBG Resources Amount Budgeted: 0 138 CITY OF DIAMOND BAR F[jtNDTYPE ... SpeCtalReueihue j SPECIAL FUNDS BUDGET FM1ICTIOf1 f'ttbiic Safety FUN FY 2001-2002::.126 31850 CITIZENSOPTION FOR PUBLIC SAFETY 65,026 FUND DESCRIPTION. 56,141 ` The City receives COPS grants from both the state and federal governments. The purpose of 31855 these funds are to enhance the City's public safety budget and to fund special public safety 129,461 related projects. The transfer to the General Fund covers the cost of a portion of the 128,228 290-D team and special services requested by the City. These special services could include 36100 traffic safety check points, bicycle patrol, and enhanced traffic enforcement around the schools. 13,277 The newly opened Sheriff's service center is also funded here. 15,529 FY 1999-00 2000-2001 Actuals City Manager Actuals Adjusted Budget as of 05/15/01 Recommended ESTIMATED RESOURCES 5,000 346 500 880 31850 Public Safety Grant -Federal 65,026 62,900 56,141 ` 56,000 31855 Public Safety Grant - State 129,461 129„240 128,228 129,250 36100 Interest Revenue 13,277 10,000 15,529 15,000 25500 Fund Balance Reserve 208,597 246,054 246,054 205,200 11500 TOTAL 416,361 448,194 445,952 405;450 SUPPLIES 4411-41200 Operating Supplies 4411-14000 Promotional Supplies Total Supplies OPERATING' EXPENDITURES 4411-42115 Advertising 4411-42125 Telephone 4411-42126 Utilities 441 1-421 30 Rental/Lease-of Equipment 4411-42140 Rntl/Lease of Real Property 4411-42200 Equipment Maintenance 4411-42210 Maint-Grounds& Bldgs 4411-42315 Memberships & Dues 4411-42340 Education & Training 4411-42355 Contributions -Com Groups Total Operating) Exp. PROFESSIONAL SERVICES 4411-44000 Professional Svcs Total Professional Svcs CAPITAL OUTLAY 4411-46230 Computer Equip -Hardware 4411-46240 Communication Equipment 4411-46250 Misc Equipment 4411-46310 Building Improvements Total Capital Outlay TRANSFER -OUT 9915-49001 Transfer Out -General Fund FUND BALANCE RESERVE 25500 Fund. Balance Reserve TOTAL 290 5,000 346 500 880 5,000 844 2,050 1,170 10,000 1,190 2;550 199 1;286 3,250 1,000 1,909' 599 3,000 1,000 306 2,450 14,700 14,700 14,700 1,452 11500 1,000 622 3,400 3,792 4,000 0 215 1,400 2,070 20,000 8,510 12,000 1,000 _ - 0 7,880 44,850 30,230 37,100 3,600 3,500 5,600 8,200 3,600 3,500 5,600 8,200 3,380 2,000 3,000 192 407 0 14,890 7,000 1,666 11,000 0 18,462 9,000' 2,073 14,000 139,194 175,815 52,486 175,825 139,194 175,815 52,486 175,825 246,054 205,029 354,373 167,775 246,054 205,029 354,373 167;775 416,360 448,194 445,952 405;450 139 CITY OF DIAMOND BAR COPS Fund (126) BUDGET DISCUSSION FY01-02 TOTAL RESOURCE BUDGET $406,460 ESTIMATED RESOURCES Public Safety Grant - Federal (31850) Amount Budgeted:, 56,000 56,000 Public Safety Grant - State (31855) 129,250 Amount Budgeted: 129,250 Interest Revenue (36100) 15,000 Amount Budgeted: 15,000 Fund Balance Reserve 205,200 Amount Budgeted: Projected Based on Budget 205,200 TOTAL EXPENDITURE BUDGET $405,450 SUPPLIES Operating Supplies (41200) Amount Budgeted: 500 Mise 500 Promotional Supplies (41400) 2,050 Amount Budgeted: Community Relations Prmtnl Items 2,050 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 3,000 Cell Phones, Service Center Phones 3,000 Utilities (42126) 1,000 Amount Budgeted: Svc Ctr 1,000 Rnti/Lease of Real Property (42140) 14,700 Amount Budgeted: Svc Ctr ($1,2251mo) 14,700 Equipment Maintenance (42200) 1,000 Amount Budgeted: Radar Guns (purchased by COPS Fds) 1,000 Maint-Grounds & Bldgs (42210) 4,000 Amount Budgeted: CAM (288.75/mo) 3,465 Mise 535 140 CITY OF DIAMOND BAR COPS Fund (126) BUDGET DISCUSSION FY01-02 Page 2 Memberships & Dues Amount Budgeted:- 1,400 Various 1,400 Education $Training (42340) Amount Budgeted: 12,000 12,000 Contributions -Com Groups (42355) Amount Budgeted: 0 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 8,200 Project `Sister 2,500 Web Site Maint 600 Crime Prevention Programs 5,100 CAPITAL OUTLAY Computer Equip -Hardware (46230) Amount Budgeted: 3,000 Svc Ctr- laser printer, fax, network system 3,000 Communication Equipment (46240) Amount Budgeted: 0 Misc Equipment (46250) Amount Budgeted: 11,000 3 Radar Laser Guns 11,000 Building Improvements (46310) Amount Budgeted: 0 TRANSFERS -OUT Transfer Out -General Fund (49001) Amount Budgeted: 175,825 290-D Team 105,825 Special Services - Bike Patrol, School 70,000 traffic patrol, check pointsetc FUND BALANCE RESERVES` Amount Budgeted: 167,775 167,775 141 /-DDUU rum oalai wo r vac v TOTAL --- — • - 344,715 - 358,195 354,371 369,895 OPERATING EXPENDITURES 4411-42340 Education and Training 2,538 Total Operating Exp. 2,538 0 0 0 PROFESSIONAL SERVICES 1,800 4411-44010 Prof Svcs -Auditing 1,800 Total Professional Svcs 0 1,800 0 1,800 CAPITAL OUTLAY 4411-46250 Misc Equipment Total Capital Outlay 0 0 0 0 TRANSFER=OUT 9915-49001 Transfer -out -General Fund 3,982 61500 5,497 Total Transfer Out 3,982 6.,500 5,497 0 FUND BALANCE RESERVE 25500 Fund Balance Reserve 338,195 349,895 348,874 368,095 338,195 349,895 348,874 368,095 TOTAL 344,715 358,195 354,371 369,895 142 CITY OF DIAMOND BAR NARCOTICS ASSET FORFEITURE FUND (127) BUDGET DISCUSSION FY01-02 TOTAL RESOURCE BUDGET $369,895 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 349,895 Estimated Based on Budget 349;895 Interest Revenue (36100) 20,000 Amount Budgeted: 20,000 TOTAL EXPENDITURE; BUDGET $369,895 PROFESSIONAL SVCS Prof Svcs -Auditing (44010) -Amount Budgeted: 1,800 1,800 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 368,095 368,095 143 CITY OF DIAMOND BAR FtlND TYRE Special Revue SPECIAL FUNDS BUDGET FUNCTION Publ�gSafety; FY 2001-02 FUND.# CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND FUND DESCRIPTION: During FYI 999-2001, the City received California law Enforcement Equipment Program (CLEEP) from the State. These funds are to be used to enhance equipment resources available to the City's local law enforcement agency. FY 1999-00_ 2000-2001 Actuals City Manager Actuals Adjusted Budget as of 05/15/01 Recommended ESTIMATED RESOURCES 3,795 10,000 36100 Interest Revenue 120,430 124,225 25500 Fund Balance Reserve 124,225 - 134,225 TOTAL CONTRACTSERVICES 60,215 45401 CS -Sheriff Department 0 0 p 60,215 CAPITAL OUTLAY 74,010 4411-46250 Misc Equipment p 0 74,010 Total Capital outlay 0 FUND BALANCE RESERVE 124,225 0 25500 Fund Balance Reserve D 0 124,225 0 TOTAL 0 0 124,225 134,225 144 i I, I CITY OF DIAMOND BAR CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND (128) BUDGET DISCUSSION FY01=02 TOTAL RESOURCE BUDGET $134,225 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 124,225 Estimated Based on Budget 124,225 Interest Revenue (36100) 10,000 Amount Budgeted: 10,000 TOTAL EXPENDITURE BUDGET $134,225 CONTRACT SERVICES 60,215' Amount Budgeted:` CS -Sheriff Department (45401) Based on Proposed Agreement by CCCA (50% returned to LASD) 60,215 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 74,010 74,010 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 0 145 CITY Of DIAMOND BAR Fu lra � 580,742 .::.:.. p caal..... SPECIAL FUNDS BUDGET I=UNCTION Landscape FY 2001-2002 FUND# :: :. :.:138 224,474 27,600 LANDSCAPE MAINTENANCE - DIST #38 FUND 36100 Interest Revenue TOTAL FUND DESCRIPTION: 15,000 The City is responsible for the operations of the LLAD #38. This district was set up in accordance 946,533 with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive 844,098 a special assessment on their property taxes. This fund accounts for this district's operations. Funds are 'being accumulated for future median and parkway improvement projects. FY 1999-00 2000-2001 Actuals City Manager Actuals Adjusted Budget as of 05/15/01 Recommended ESTIMATED RESOURCES 25500 Approp Fund Balance 580,742 567,573 567,573 660,033 30300 Prop Tx -Sp Assessment 260,209 261,525 224,474 27,600 261,500 25,000 ` 36100 Interest Revenue TOTAL 31;031 15,000 946,533 871,982 844,098 819,647 PERSONNEL SERVICES 7,239 7,350 6,316 16,390 5538-40010 Salaries 77 110 64 220 5538-40070 City Paid Benefits 796 1,050 663 1,850 5538-40080Retirement 188 420 336 920 5538-40083 Worker's Comp. Exp. 92 240 5538-40085 Medicare 105 1,092 110 1,150 944 2,490 5538-40090' Cafeteria Benefits 9,497 10,190 8,415 22,110 Total Personnel OPERATING EXPENDITURES 1,013 2,000 1,121 2,000 5538-42115 Advertising 117,699 92,175 59,514 92,940 5538-42126 Utilities 5538-42210 Maint. of Grounds/Bldgs 8,883 15,000 15,453 15,000 Total Operating Exp. 127,595 109,175 ' 76,088 109,940 PROFESSIONAL SERVICES 5538-44000 Professional Services 42,845 34,322 31,760 6,000 Total Prof. Svcs. 42,845 34,322 31,760 6,000 CONTRACT SERVICES 5538-45000 Contract Services 110,422 47,900 39,058 48,325 Total Contract Svcs. 110,422 47,900 39,058 48,325 CAPITAL OUTLAY 5538-46410 Capital Improvements 14,050 10,800 52,800 9915-49250 Transfer to C1P Fund 310,000 360,000 Total Capital Outlay 14,050 320,800 0 412,800 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp 567,573 321,711 664,326 347,358 Total Fund Balance Res. 567,573 321,711 664,326 347,358 TOTAL 871,982 844,098 819,647 946,533 146 CITY OF DIAMOND BAR LLAD 38 (138) BUDGET DISCUSSION FY01-02 TOTAL RESOURCE BUDGET $946,533 ESTIMATED RESOURCES Approp Fund Balance (25500) -Amount Budgeted: ' 660,033 Estimated Based on Budget 660,033 Prop Tx -Sp Assessment (30300) 261,500 Amount Budgeted: 261,500 Interest Reven-ae 25,060 Amount Budgeted: Based on Experience 25,000 TOTAL EXPENDITURE BUDGET $946,533' PERSONNEL SERVICES Amount Budgeted: 22,110 CS Director 0.010` Supt - Pk & Maint 0.250 Maint Wkr II 0.025 OPERATING eyXPENDITU'RES Advertising (F2115) Amount Budgeted: 2,000 Annual Updates and Public Hearing Notices 2,000 Utilities (42126) 92,9+0 Amount Budgeted: Maint of Grounds/Bldgs (42210) 15,000 Amount Budgeted: PROFESSIONAL SERVICES Professional Services (44000) . Amount Budgeted: 6,000 Assessment Engineer _6,000 147 CITY OF DIAMOND BAR LLAD 38 (138) BUDGET DISCUSSION FY01-02 Page 2 CONTRACT' SERVICES Contract Services (45000) Amount Budgeted: 48,325 CAPITAL EXPENDITURES Capital Improvements (46410) Amount Budgeted: 52,800 Replacement oftenirrigation controllers 10,800 Monument Sign - WCL on Gldn Spgs 15,000 Median Lndscping-Gldn Spgs @ Adel 27,000 Transfer to CIP Fund (9915-49250) Amount Budgeted: 360,000 1-73or Pkwy/Median imp - Gldn Spgs to Sunset Xg 310,000 Landscape Medians impr Design - Location 50,000 to be determined FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 347,358 148 . CITY OF DIAMOND BAR FUNDTYPE = SpealRttyertu®:: SPECIAL FUNDS BUDGET M. NCTIQN r!c cap . . ...... . FY 2001-2002 FUND #..:: 439K:::.... �: LANDSCAPE MAINTENANCE -DIST. #39 FUND FUND DESCRIPTION:" The City is responsible for the operations of the LLAD #39.; This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive 5539-40010 Salaries a special assessment on their property taxes. This fund accounts for this district's operations. 7,350 Capital Outlay includes the replacement of irrigation controller clocks ($5,400) and the replacement 16,390 of play equipment at the Longview -North District Mini-Park($30,000), As funds become 77 available, it is anticipated that each of the district's mini -park's equipment will be updated. 64 FY 1999-00 2000-2061 Actuals City Manager Actuals Adjusted Budget as of 05/15/01 Recommended ESTIMATED RESOURCES 1,850 25500 Approp Fund Balance 201,902 237,715 237,715 195,735 30300 Prop Tx -Sp Assessment 165,230 164,970 142,774 164,970 36100 Interest Revenue 11,675 7,000 11;203 10,000 TOTAL 378,807 409,685 391,692 370,705 PERSONNEL SERVICES 5539-40010 Salaries 7,239 7,350 6,316 16,390 5539-40070 City Paid Benefits 77 110 64 220 5539.40080 Retirement 796 1,050 663 1,850 5539-40083 Worker's Comp. Exp. 188 420 336 920 5539-40085 Medicare 105 110 92 240 5539-40090;Caf eteria Benefits 1,092 1,150 944 2,490 Total Personnel 9,497 10,190 8,415 22,110 OPERATING EXPENDITURES 5539-42110 Printing 74 5539-42115 Advertising 1,015 2,000 1,121 2,000 . 5539-42126 Utilities 63,581 62,160 31,500 61,160 5539-42210 Maint. of Grounds/Bldgs 15,016 20,400 19,899 15,000 Total Operating Exp. 79,612 84,560 52,594 78,160 PROFESSIONAL SERVICES 5539-44000 Professional Services 3,795 6,000 3,300 6,000 Total Prof. Svcs. 3,795 6,000 3,300 6,000 CONTRACT SERVICES 5539-45000 Contract Services 48,188 49;900 39,975 50,400 Total Contract Svcs. 48,188 49,900 39,975 50,400 CAPITAL OUTLAY 5539-46250 Misc.Equipment 5,400 5539-46410Capital Improvements 63,300 56,410 20,000 Total Capital Outlay 0 63,300 56,410 25,400 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp 237,715 195,735 230,998 188,635 Total Fund Balance Res. 237,715 195,735 230,998 188,635 TOTAL 378,807 409,685 391,692 370;705 149 CITY OF DIAMOND BAR LLAD 39 (139) BUDGET DISCUSSION FY01-02 TOTAL RESOURCE BUDGET $370,705 ESTIMATED RESOURCES Approp-Fund Balance (25500) Amount Budgeted: 195,735 Estimated Based on Budget 195,735 Prop Tx -Sp Assessment (30300) Amount Budgeted: 164,970 164,970 Interest Revenue Amount Budgeted: 10,000 Based on Experience 10,000 TOTAL EXPENDITUREBUDGET $370,705 PERSONNEL SERVICES' Amount Budgeted: 22,110 CS Director 0.010 Supt - Pk & Maint 0.250 Maint Wkr II 0.025 OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 2,000 Annual Updates and Public Hearing Notices 2,000 Utilities (42126) Amount Budgeted:' 61,160 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 15,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 6,000 Assessment Engineer 6,000 150 CITY OF DIAMOND BAR LLAD 39 (139) BUDGET DISCUSSION FY01-02 Page 2 CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 50,400 CAPITAL EXPENDITURES Misc Equipment (46250) Amount Budgeted: 5,400 Capital Improvements (46410) ` 20,000 Amount Budgeted: Slope maint - Rustic Ct, Summitridge 20,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 188,635 ESTIMATEDRESOURCES 25500 Approp Fund Balance 317,581 339,636 339,636 283,190 30300 Prop Tx -Sp Assessment 121,603 122;157 104,695 122,160 36100` Interest Revenue 17,626 14,000 16,127 18,000 TOTAL _456,810 475,793 460,458 423,350 PERSONNEL SERVICES 5541-40010 Salaries 7,239 7,350 6,316 16,390 5541-40070 City Paid Benefits 77 110 64 220 5541-40080 Retirement 796 1,050 663 1,850 5541-40083 Worker's Comp. Exp. 190 420 336 920 5541-40085 Medicare 108 110 92 240 554140090 Cafeteria Benefits 1,092 1,150 944 2,490 Total Personnel 9,502 10,190 8,415 22,110 OPERATING' EXPENDITURES 5541-42115 Advertising 1,022 2,000 1,121 2,000 554142126 Utilities 70,160 67,830 41,737 66,835 554142210 Maint. of Grounds/Bldgs 3,291' 10,000 180 10,000 Total 0perating Exp. 74,473 79,830 43,038 78,835 PROFESSIONAL SERVICES 5541-44000 Professional Services 3,795 6,000 3,300 6,000 Total Prof. Svcs. 3,795 6,000 3,300 6,000 CONTRACT SERVICES 5541-45000 Contract Services 24,739 25,590 20,500 25,830 5541-45519 CS-Weed/Pest Abatement 4,665 15,000 5,000 15,000 Total Contract Svcs. 29,404 40;590 25,500 40,830 CAPITAL OUTLAY 5541-46250 Misc Equipment 40,000 5,400 5541-46410 Capital Improvements 16,000 0 Total Capital Outlay 0 56;000 0 5,400 FUND BALANCE RESERVES 25500 Reserve- Future Capital Imp 339,636 283,183 380,205 270,175 Total Fund Balance Res. 339,636 283,183 380,205 270,175 TOTAL 423,350 456,810 475;793 460,458 152 CITY OF DIAMOND BAR LLAD 41 (141) BUDGET DISCUSSION FY01-02 TOTAL RESOURCE BUDGET $423,$50 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 283,190 Estimated Based on Budget. 283,190 Prop Tx -Sp Assessment (30300) 122,160 Amount Budgeted: 122,160 Interest Revenue 18,000 Amount Budgeted: Based on Experience 18,000 TOTAL EXPENDITURE BUDGET $423,350 PERSONNEL SERVICES Amount Budgeted: 22,110 CS Director 0.010 Supt - Pk & Maint 0.250 Maint Wkr II 0.025 OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: ` 2,000 Annual Updates and Public Hearing Notices 2,000 Utilities (42126) 66,835 Amount Budgeted: Maint. of Grounds/Bldgs (42210) 10,000 Amount Budgeted: PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted:' 6,000 Assessment Engineer 6,000 CONTRACT' SERVICES Contract Services (45000); Amount Budgeted:` 25,830 153 154 - N..,' c� a - 10 O Q: 0 - 0 o o o. c: N N M M co (D 0 OO O w m m O - O. CD 0 L ' O O O m L N O- +aC ` O OOcm N N DD cc N - w o O o O o r 0 0 0 0 o `m 7N. o 0 o er F. � o Q Z p 3 V W a c LL � O - U. W c m LOC)0 b 0 > afi OO 00 O - O O O V a m a p 0000000 r1i0 cm co 0 0 0 0 0- It LO a q0. t'd[. 0Oo apo 00 LD o E, Lf1 v=ri - N..,' - O O Q: 0 - 0 O N N M M OO O O - O. CD 0 L ' O O O m L N O- J ` O OOcm N N DD cc N - 3' a ._ r m ui 0 - - - Zccq `m n O O O h p0.NN 0 00 Lf) er � 0No Q Z p 3 V W a c LL � U. W c m p p b 0 > afi OO 00 O N O O O V a m a p 0000000 r1i0 cm co 0 0 0 0 0- It LO a q0. t'd[. 0Oo apo 00 LD 0 0 0 L ' O O O 0 O O- ` O OOcm N N DD cc N - ._ r 0 - - - `m co V a c � c m a _ m a m a p p r1i0 cm v It t'd[. o E, Lf1 v=ri Y 3 c Y m m 0 0 0 0. 0 0 0 0 0- O - m a v Oi O O O. O' O O O O_ 67 C 0000000 La0 m m m M M N N N O M r 0 — . m c a O Q o ,> + �° � - '. O m O +0.' +O-' W a O Y DO c m W at* O p` m LL £O. W r O .y C ELOy' E - c v a a m = R m 0 .. 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N' o a`2 a CD Et , 0 Q 0 cp7 n CITY>OF DIAMOND BAR 1=UNQTYP . ... . ......................................... C p+taiP......... SPECIAL FUNDS BUDGET. t=Ur CFfON; . ..... .St.... emeeif. ,. ................ FY 2000-2001 GRAND AVE CONSTRUCTION FUND FUND DESCRIPTION: During FY 89-90, the City entered into an agreement with the County of San Bernardino to settle its Grand Ave. litigation. This agreement states that the County would provide the City with funds for improvements which are relevant to the Grand Ave. opening. The agreement states that these funds were to be held in a special fund and expenditures for improvments were to be made from this fund. This fund was established to record these activities: FY 1999.00 2000-2001 Actuals City Manager Actuals Adjusted Budget as of 05/15/01 Recommended ESTIMATED RESOURCES 36100 Investment Revenue 39001 Transfer in - General Fund 25500 Fund Balance Reserve 139,131 139,131 139,131 139,1,31 TOTAL 139,131 139,131 139,131 139,131 TRANSFERS-OUT 49250 Transfer - out C1P Fund 30,000 0 0 0 30,000 FUND BALANCE RESERVES 25500 Fund Balance Reserve 139,131 139,131 - 139,131 109,131 139,131 139,131 _ 139,131 109,131 TOTAL 139,131 139;131 139,131 139,131 CITY OF DIAMOND BAR GRAND AVE CONST (225) BUDGET DISCUSSION FY01-02 TOTAL RESOURCE BUDGET $139,131 ESTIMATED RESOURCES Fund Balance Reserve Amount Budgeted: 139,131 Projected Based on Budget 139,131 TOTAL EXPENDITURE BUDGET $139,131 TRANSFERS -OUT Transfer Out-CIP Fund (49250) Amount Budgeted: 30,000 Grand Av - TS cC Corn/Sr Ctr - Design 30,000 FUND BALANCE RESERVES Amount Budgeted; 109,131 1 Og,131 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2001.02 CAPITAL IMPROVEMENT PROJECTS FUND FUND ................. . FUNCTION Ca pitalProleef:.:.:.:_. . FUND DESCRIPTION: This fund was created to account fot the City capital improvement projects which are not required to be accounted in independent funds. The revenues in this fund will generally come from transfer -in from other funds and have, been indentified for specific capital projects. 160 FY 1999-00 2000-2001 Actuals City Manager Actuals Adjusted Budget as of 05/15/01 Recommended ESTIMATED RESOURCES 25500 CIP Reserve 263,915 123,276 650,000 36100 Investment Earnings 10,629 15,000 36660 Donations 5,000 State Transprtn-Augmntn - Prop 12 Revenue 530,000 31330 Aid to Cities 65,000 65,000 31820 FEMA Revenue 25,000' 31900 Proceeds - Sale of Prop A 200,000 500,000 511,500 34550 Developer Fees 91,226 445,000 39001 Transfer in - General Fd 201,585 3,288,977 49,298 3,477,815 39010 Transfer in - Library Fund 50,000 50,000 39111 Transfer in - Gax Tax 1,905,737 2,922,083 . 1,967,120 944,732 39112 Transfer in - Prop A Transit 142,283 200,000 200;000 39113 Transfer in - Prop C Transit 1,331,341 2,560,000 43,700 2,930,000 39114 Transfer in - ISTEA 752,327 - - 39118Transfer in- Air Quality 50,000 50,000 39119 Transfer in - SB 821 36,261 114,207 114,207 39122 Transfer in - Park Fees 182,389 - - 39124 Transfer in - Park Developmt 96;994 1,335,847 260,988 1,454,627 39125 Transfer in - CDBG 176,096 877,845 12,653 1,533,385 39128 Transfer in - AB 2928 430,000' 620,'000 39138 Transfer in - District 38 310,000 6 387,000 39225 Transfer In - Grand Ave Fd 301:000 39610 Transfer in - RDA TOTAL 5;395,783 13,312,235 2,845,265 13,036,766 PERSONNEL SERVICES 5510-40010 Salaries 3,418 21,930 41 38,450 5510-40070 City Paid 'Benefits 40 220 380 5510-40080 Retirement 346 3,510 4 4,350 5510-40083 Worker's Comp. Exp. 31 180 670 5510-40085 Medicare 50 320 1 560 5510-40090 Cafeteria Benefits 583 2,450 4,400 Total Personnel 4,468 28,610 46 48,810 CAPITAL OUTLAY 5510-46411 Street Improvements 3,699,962 5,405,711 2,087,934 4,318,939 5510-46412 Traffic Mgt Improvements 706,012 835,000 56,540 715,000 5310`46415 Park & Rec Improvements ° 752,449 1,250,348 $46,672 861-,200 5510-46416 Landscape & Irrigation Imp 580,000 387,000 5215-46420 Municipal Buildings 109,616 4,960,756 560,491 6,754,627 5215-46420 Misc° Capital Improvements 146,500 Total Capital Outlay' 5,268,039 13,178,315 3,051,637 ` 13,036,766 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp 123,276 105,310 (206,418) (48,810) Total Fund Balance Res. 123,276 105,310 (206,418) (48,610) TOTAL 5,395,783 13,312,235 2,845,265 13,036,766 160 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY01-02' TOTAL RESOURCE BUDGET $13,036,766 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 650,000 Developer Fees - Collected in PY 130,000 (Traffic Management/Sfty Projects) PY - Prop A Sale Proceeds .plus approx interest 520,000 (Buildings - Community/Senior Ctr) Aid to Cities (31330) Amount Budgeted- 65,000 TrafficManagement/Sfty Projects 65,000 Prop 12 Revenue 530,000 Amount Budgeted: Buildings - Community/Senior Ctr 530,000 Transfers In - General Fund (39001) 3,477,815 Amount Budgeted: Park & Rec Improvements 561,200 Buildings - Community/Senior Ctr 2,916,615 Transfers In - Library FD (39010) 50,000 Amount Budgeted: Buildings - Community/Senior Ctr 50,000 Transfers In - Gas Tax (391 11) 944,732 Amount Budgeted; Street Improvement Projects 824,732 Traffic ManagemenVSfty Projects 120,000 Transfers In - Prop A (39112) 200,000 Amount Budgeted: Street Improvement Projects 200,000 Transfers In - Prop C (39113) 2,930,000 Amount Budgeted: Street Improvement Projects 1,248,000 Street Imp Projects -MTA Discretionary 1,312,000 Traffic Management/Sfty Projects 370,000 Transfers In - Air Quality (39118) 50,000 Amount Budgeted: Buildings - Community/Senior Ctr 50,000 Transfers 1n - SB821 (39119) 114,207 Amount Budgeted`:` , Street Improvement ;Projects 114,207 Transfers In - Park Dev Fund (39124) 1,454,627 Amount Budgeted: Buildings - Community/Senior Ctr 1,454,627 Transfers In - CDBG (39125) 1,533,385 Amount Budgeted: Park & Rec Improvements 300,000 Buildings - Community/Senior Ctr 1,233,385 Transfers In - AB 2928 (39128) 620,000 Amount Budgeted: Street Improvement Projects 520,000 16.1 Page 2 Transfers In - LLAD 38 (39138) Amount Budgeted: 387,000 Miscellaneous Improvements 387,000 Transfers In - Grand Ave (39225) 30,000 Amount Budgeted: Traffic Management/Sfty Projects 30,000 Interest Revenue 0 Amount Budgeted: Reduced due to lower cash levels TOTAL EXPENDITURE BUDGET $13,134,386 PERSONNEL SERVICES 48,810 Amount Budgeted: Public Works Director 0.250 Assoc Engineer 0.250 CAPITAL OUTLAY Street Improvements (5610-46411) Amount Budgeted: 4,318,939 Br Cyn-Pthfndr-Sthrly City Limit 2,288,939 Slurry Seal -Area 3 380,000 Slurry Seal - Area 4 350,000 Golden Springs-Torito Ln to Temple Av 600,000 Area 3 - Residential Street Improvements 350,000 Area 4 - Residential Street Improvements 350,000 Traffic Mgt Improvements (551046412) 715,000 Amount Budgeted., Diamond Bar Bld @ NB 57 130,000 Brea Cyn Cutoff @ SB 57 On/Off Ramp 130,000 DB Blvd @ Silver Hawk Dr 120,000 DB Blvd @ Clear Creek Cyn Dr 120,000 GIdn Spgs Dr @ Sylvan Glen Rd 120,000 Interconnect Master Plan 65,000 Grand Av - TS @ Com/Sr Ctr - Design 30,000 Park & Rec Improvements (5310-46415) 861,200 Amount Budgeted: Peterson Park - Irrigation/Drainage Imp. 280,000 Sycamore Canyon Pk - ADA Retrofit 425,000 Skateboard Park Improvements 31,200 Pantera Pk - Picnic Shelter 25,000 Sycamore Canyon Pk - Drainage Imp 50,000 Paul C. Grow Park - Drainage Imp, 50,000 Landscape $i Irrigation Imp (5510-46416) 387,000 Amount Budgeted: Prkwy/Median Imprvmts-GIdn Spg/Sunset Xing 310,000 Median Lndscping-Gldn Spg-57ovr-xing to Adel 27,000 Prkwy/Median Landscpg-Location TBA - Design 50,000 Municipal Buildings (521546420) 6,754,627 Amount Budgeted: Community/Senior Center 6,754,627 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 48,810 To be recovered via interfund transfers 48,810 162 CITY OF DIAMOND BAR ._. FUN6TY0,. .......I............ ::.,..:: ....... SPECIAL FUNDS BUDGET FUNOT(Oi4. ' ...*..5elfi, risurance>:`:: : FY 2000-2001 FkINp #, .:.....: . 51 SELF INSURANCE FUND FUND DESCRIPTION: This fund was established in accordance with Resolution #89-53. The resolution states the City will establish a self-insurance reserve fund. The purpose of the fund shall be to pay all self- assumed losses and related costs. ;Contributions to the fund shall be pro-rata from all other City fundsafforded protection' under the program based upon each of the funds exposure to liability. FY 1999-00 2000-2001 Actuals City Manager Actuals Adjusted Budget as of 05/15/01, Recommended, ESTIMATED RESOURCES 25500 Approp Fund Balance 1,100,520 1,214,932 1,214,932 1;207,520 36100 Interest Revenue 52,622 60,000 47,178 70,000 39001 Transfer in - General Fund 52,491 250;000 165,000 TOTAL 1,205,633 1,524,932 1,262,110 1,442;520 OTHER EXPENDITURES 4081-47200 Insurance Expenditures ' 52,491 237,000 165,805 165,000 4081-47210 Insurance Deposits (61,790) 13,000 2,916 10,000 Total Other Exp. (9,299) 250,000 168,721 175,000 FUND BALANCE RESERVE 25500 Fund Balance Reserve. 1,214,932 1,274;932 1,093,389 1,267,520 Total Fund Balance Res. 1,214,932 1,274,932' 11093,389 1,267,520 TOTAL 1,442,520 1,205,633 1,524,932 1,262,110 I 164 CITY OF DIAMOND BAR SELF INSURANCE FUND (510) BUDGET DISCUSSION FY01-02 TOTAL RESOURCE BUDGET $1,442,520 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 1,207,520 Estimated Based on Budget 1,207,520 Interest Revenue (36100) Amount Budgeted: 70;000 70,000 Transfer In - General Fund (39001) Amount Budgeted: 165,000 165,000 TOTAL EXPENDITURE BUDGET $1,442,520 OTHER EXPENDITURES Insurance Expenditures (47200) Amount Budgeted: 1<65,000 165,000 Insurance Deposits (47210) Amount Budgeted: 10,000 10,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 1,267,520 1,267,520 CITY OF DIAMOND BAR .rUND TYp .Internaa:Svc SPECIAL FUNDS BUDGET 1=U:ICif61�t, ... .Eduip feplacernt:` ... ..; FY 2-000-2001 VEHICLE EQUIPMENT REPLACEMENT FUND \ FUND DESCRIPTION: This fund was established last fiscal year to incorporate a method for the eventual replacement of the City's rolling equipment stock,or vehicles. The equipment will be capitalized over its life expectancy and the amount will be transferred into this fund from the General Fund. FY 1999.-00 2000-2001 Actuals City Manager Actuals Adjusted Budget as of 05/15/01 Recommended ESTIMATED RESOURCES 36100 Investment Revenue 2,000 1,335 2,000 39001 Transfer in - General fund 80,000 83,682 80,000 25560 Fund Balance Reserve 45,178 45,178 44;973 TOTAL 80,000 - 130,860 46,513 126,973 FUND BALANCE RESERVE 46100 Auto Equipment 34,822 35,027 25,664 20,000 25500 Fund Balance Reserve 45,178 95;833 20,849 106,973 Total Fund Balance Res. 80,000 130,860 - 46,513 126,973 TOTAL 80,000 130,860 46,513 126,973 AUTO EQUIPMENT BUDGETED: 167 CITY OF DIAMOND BAR FIlNDT1fPE Internal e SPECIAL FUNDS BUDGET FIINCTI6lV Equip Replernt' FY 2000-2001 COMPUTER EQUIPMENT REPLACEMENT FUND FUND DESCRIPTION: This fund is being established this fiscal year to assist theCityin funding and anticipating various computer related equipment replacement and/or enhancements. The equipment will be capitalized over the life expectancy and the amount will be transferred into this fund from the General Fund: FY 1999-00 2006-2001 Actuals City Manager Actuals Adjusted Budget as of 05/15/01 Recommended ESTIMATED RESOURCES 36100 Investment Revenue 94,200 39001 Transfer in - General Fund 25500 Fund Balance Reserve - 94,200 TOTAL - _ FUND BALANCE RESERVE 46230 Computer Equip - Hardware 35,200 46235 Computer Equip - Software 59,000 Total Fund Balance Res. 0 0 0 94,200 TOTAL 0 0 0 94,200 16-8 CITY OF DIAMOND BAR Computer Equipment Fund FY 01-02 E ui ment Budget Amt Computer for Admin Asst. 2,000 500 CD Maker Drive -CSA 5,000 (2) standard workstations (City) (3) Laptops (City) 6,000 2,500 Misc Hardware 3,500 Camcorder 2,500 Misc. audio equipment 2,500 Misc. video (e.g., DVDNTR) Upgraded digital workstation 6000 b 1,70- UFS power supply backup add-in module Line Printer - Dot Matrix Heavy Duty 3 00 355200 Windows NT Disk Defrag Software 2,500 Web Tracking Software (50 User License) 3,000 Antivirus Updates (Network) 500 Misc Software Upgrades (City Wide) 3,000 E -Govt Recommended System 50,000 59,000 94,200 - 169 i CITY OF DIAMOND BAR AGENDA REPORT 'AGENDA NO. 7,1 b TO: . Linda C. Lowry, City Manager MEETING DATE: June 19, 2001 _�hN REPORT DATE: June 1, 2001 FROM: Linda G. Magnuson/ Finance Director TITLE: F.Y. 2001-02 Investment Policy SUMMARY: Submitted for the City Council's review and approval is the Proposed Investment Policy for Fiscal Year 2001-02, and it's accompanying resolution. RECOMMENDATION: Approve Resolution 2001- which adopts the FY2001-02 Investment Policy. LIST OF ATTACHMENTS: XX Staff Report_Public Hearing Notification ��X_ Resolution(s)Bid Spec (on file in City Clerk's Office) ordinances(s) XX Other Investment Policy Agreement(s) EXTERNAL DISTRIBUTION: ,SUBMITTAL CHECKLIST:. 1. Has the resolution, ordinance or agreement been reviewed X Yes— Ne by the City Attorney? 2. Does the report require a majority or 4/5 vote? XYes No 3. Has environmental impact been assessed? — Yes_X No 4. Has the report been reviewed by a Commission? — Yes X No Which Commission? — — 5. Are other departments affected by the report?_Yes X No Report di.scussed with the following affected departments: REVIEWED BY: nda C.owry 4as, 1*1. )IIoyle Linda G. MdgUuson City Manager Deputy City Manager Finance Director CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO,—) TO: Linda C. Lowry, City Manager MEETING DATE: June 19, 2001 REPORT DATE: June 11, 2001 FROM Linda G. Magnuson, Finance Director TITLE: Appropriations Limit - Fiscal Year 2001-2002 SUMMARY: Submitted for the Council's review and approval iS lendation for Fiscal Year 2001-2002. Inaddition,the Council is being asked to app rovi t rhe calculation of the Appropriations RECOMMENDATION: Approve the use of the County of Los Angeles population percentage change for use in calculating the Fiscal Year 2001-2002 Appropriations Limit. Approve the use of the California Per Capita Income percentage change in calculating Fiscal Year 2001-2002 Appropriations Limit. Approve Resolution 2001- ,which establishes the Fiscal Year 2001-2002 Appropriations Limit at $20,576,003. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification X Resolution(s) _ Bid Specification Ordinances(s) Other _ Agreement(s) EXTERNAL DISTRIBUTION: U ION, SUBMITTAL CHECKLIST: 1.Has the resolution, ordinance or agreement been reviewed _ Yes _ No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A T Yes No 4. Has the report been reviewed by Commission? N/A _ Yes _ No Which Commission?' 5. Are other departments affected by the report? Yes No Report discussed with the following affected departments: T REVIEWED BY WDoyle David LindaG. MagnosorV City Manager Deputy City Manager Finance Director CITY COUNCIL REPORT AGENDA NO. MEETING DATE: June 19, 2001 TO: Honorable Mayor and Members of the City Council FROM: City Manager SUBJECT: Proposed FY 2001-2002 Appropriations Limit, and approval of limit adjustment factors. ISSUE STATEMENT; Government Code Section 7910 requires the City Council to formally adopt by resolution the Appropriations Limit for Fiscal Year 2001-2002. In addition, Proposition 111 requires a recorded vote of the City Council regarding the annual adjustment factors being used in the calculation of the Appropriations Limit. RECOMMENDATION: Approve the use of the County of Los Angeles. population percentage change for the use in calculating the FY2001-2002 Appropriations Limit. Approve the use of the California per Capita income change in calculating the FY 2001-2002 Appropriations Limit. Approve Resolution 2001- , which establishes the FY 2001.2002 Appropriations Limit at $20,576,003. DISCUSSION: As required by Government Code Section 7910, the City Council is being asked to formally adopt by resolution the Appropriations Limit for Fiscal Year 2001-2002. In addition, Proposition 111 requires a recorded vote of the City Council regarding the -annual adjustment factors which are being applied for Fiscal Year 2001-2002. The factors recommended are the percentage change in California per Capita income and the percentage change in population growth for the County of Los Angeles. The price factor, which may be used by the City, could either be the percentage change in the California per capita personal income, or the percentage change in the local assessment roll due to the addition of local non-residential new construction. This fiscal year the California per capita personal income showed -an increase of 7.82%. The net change in non-residential new construction valuation was 5.84%. Los Angeles County provides the information regarding percentage change in non-residential new construction. It is being recommended that Council adopt the percentage change in the California Per Capita Income for use in the Adjustment of the Gann (Appropriations) Limit for fiscal year 2001-2002. Page 2 - Appropriations Limit FY 2000-2001 Report Section 7901 of the Government Code allows entities to use either the population increase within the City or the increase within the County. This year, the City's population increase was 1.49% as opposed to the countywide increase of 1.66% in population. Therefore, it is recommended that the population increase within the County of Los Angeles be used. PREPARED BY: Linda G. Magnuson CITY OF DIAMOND BAR APPROPRIATIONS LIMIT WORK SHEET 2001-2002 California Per Capita Income 7.82% % Change over Prior Year Population Change 1.66% % Change over Prior Year (County) Per Capita converted to a Ratio 1.0782 Population converted to a Ratio 1.0166 Calculationof Growth Factor 1.0961 2000-2001 Appropriations Limit $18,772,045 2001-2002 Appropriations Limit $20,576,003 6/11101 2001-2002 CITY OF DIAMOND BAR APPROPRIATIONS LIMITWORK SHEET 2001-2002 California Per Capita Income 7.82% % Change over Prior Year Population Change 1.49 % Change over Prior Year (City) Per Capita converted to a Ratio 1.0782 Population converted to a Ratio 1.0149 Calculation of Growth Factor 1.0943 2000-2001 Appropriations Limit $18,772,045 2001-2002 Appropriations Limit $20,541,595 6/11/01 2001-2002' TO: MEETING DATE: REPORT DATE: FROM: CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. 7.1d Honorable Mayor and Members of the City Council June 19, 2001 June 14, 2001 Linda Lowry, City Manager TITLE: Resolution No. 2001 -XX: A Resolution of the City of Diamond Bar setting forth personnel rules and regulations regarding the payment of salaries, sick leave, vacations, leaves of absences, and other regulations. SUMMARY: At its June 5, 2001 meeting, the City Council of the City of Diamond Bar held a study session to discuss the proposed budget for fiscal year 2001-2002., Included in the discussion were the proposed personnel related changes. Those changes include the following: a 3.5% cost of living adjustment (COLA), a $25 per month increase to the fringe benefit package, an increase in Code Enforcement Personnel from 1.5 to 2.0 positions and a reclassification of Accountant II to Senior Accountant. The proposed changes have been incorporated into Resolution No. 2001 -XX. In addition to the COLA adjustment, salary Schedule B has been adjusted to reflect the minimum wage order for the next two years as adopted by the Industrial Welfare Commission. Effective January 1, 2001, the minimum wage increased to $6.25 and effective January 1, 2002, the minimum wage will increase to $6.75 per hour. Although the second year wage order is not effective until January 1, 2002, staff is recommending an adjustment to Salary Schedule B based on the second year wage order. The adjustment will become effective the pay period commencing July 1, 2001. The budget implication for the proposed minimum wage adjustment is $6,200. Also reflected in Salary Schedule B are the additions of Range 538 and 754, which are necessary for payroll purposes to distinguish between the benefited and non -benefited (Range 537 and 753 respectively) part-timepositions. There are no financial implications associated with the addition of these ranges. All proposed changes including COLA and minimum wage order adjustments as reflected in Resolution No. 20014 and Salary Schedules A and B will be effective the pay period commencing July 1, 2001. RECOMMENDATION: It is recommended that the City Council of the City of Diamond Bar adopt Resolution No. 2001 -XX and direct staff to adjust the FY 01-02 Municipal Budget' accordingly. LIST OF ATTACHMENTS: Resolution No. 2001 -XX SUBMITTAL CHECKLIST. 1. Has the resolution, ordinance or agreement been reviewed Yes X No by the City Attorney? — 2. Does the report require a majority vote? x Yes No 3. Has environmental impact been assessed? NA Yes No 4. Has the report been reviewed by a Commission? NA Yes _ No 5. Are other departments affected by the report? _ NA Yes No Report discussed with the following affected departments: R EWED BY inda Lowry City Manager David Doyle Deputy City Manager Teresa Arevalo " Senior Administrative Assistant AGENDA NO. 7.1d CITY COUNCIL REPORT MEETING DATE: June 19, 2001 TO: Honorable Mayor and Members of the City Council FROM: Linda Lowry, City Manage4,,__ SUBJECT: Resolution No. 2001 -XX: A Resolution of the City of Diamond Bar setting forth personnel rules and regulations regarding the payment of salaries, sick leave, vacations, leaves of absences, and other regulations. ISSUE STATEMENT Shall the City Council of the City of Diamond Bar adopt Resolution No. 2001 -XX, a Resolution of the City of Diamond Bar setting forth personnel rules and regulations regarding the payment of salaries, sick leave, vacations, leaves of absences, and other regulations? RECOMMENDATION It is recommended that the City Council of the City of Diamond Bar adopt Resolution No. 2001 - XX and direct staff to adjust the FY 01-02 Municipal Budget accordingly. FINANCIAL SUMMARY The proposed changes as noted above with the exception of the minimum wage order adjustments have been incorporated into the proposed FY 01-02 Municipal Budget. The budget implication for the proposed minimum wage adjustmentis $6,200. DISCUSSION: At its June 5, 2001 meeting, the City Council of the City of Diamond Bar held a'study session to discuss the proposed budget for fiscal year 2001-2002. Included in the discussion were the proposed personnel related changes. The proposed changes included a 3.5% cost of living adjustment (COLA), a $25 per month increase to the fringe benefit package, an increase in Code Enforcement Personnel from 1.5 to 2.0 positions and a reclassification of Accountant 11 to Senior Accountant: In addition to the COLA adjustment, salary Schedule B has been adjusted to reflect the minimum wage order for the next two years as adopted by the Industrial Welfare Commission. Effective January1, 2001, the minimum wage increased to $6.25 and effective January 1, 2002, the minimum wage will increase to $6.75 per hour. Although the second year wage order is not effective until January 1, 2002, staff is recommending an adjustment to Salary Schedule B based on the second year wage order. The adjustment will become effective the pay period commencing July 1, 2001. Staff Report - Resolution 2001 -XX Page 2 Also reflected in Salary Schedule`B are the additions of Range 538 and 754, which are necessary for payroll purposes to distinguish between the benefited and non -benefited (Range 537 and 753 respectively) part-time positions. There are no financial implications associated with the addition of these ranges. All proposed changes including COLA and minimum wage order adjustments as reflected in Resolution No. 2001 -XX and Salary Schedules A and B will be effective the pay period commencing July 1, 2001. CONCLUSION No other changes have been incorporated into Resolution No. 2001 -XX. The proposed - changes incorporated into Resolution No. XX include a 3.5%o COLA, a $25 per month increase to the fringe benefit package, an increase in Code Enforcement Personnel from 1.5 to 2.0 positions, a reclassification of Accountant II to Senior Accountant, an adjustment for minimum wage order compliance and the addition of Range 538 and 754. These proposed changes have been incorporated into Resolution No. 2001 -XX with additions in highlighted text and deletions as adoption, Upon strikethrou h text. U i g p on, Resolution No. 2001 -XX rescinds Resolution No. 2001-10 in its entirety. Attachment: Resolution No. 2001-X0( Prepared by Teresa Arevalo, senior Administrative Assistant 4 If I: f I' i CITY OF DIAMOND BAR AGENDA REPORT AGENDA No. 7, if c- TO: Honorable Mayor and Members of the City Council MEETING DATE: June 19, 2001 REPORT DATE: June 11, 2001 FROM: Linda Lowry, City Manager TITLE: Consideration of City Council Goals and Objectives for Fiscal Year 2001-02 SUMMARY: At its April 17 and May 1, 2001 Study Sessions, the City Council discussed Goals and Objectives for Fiscal Year 2001-02. The acquired information was compiled into evaluation forms and then returned to the City Council for rating. Since that time, additional goals and subsections were either added to or removed from the list, resulting in a total of 15 goals which were subsequently rated and ranked. If Council requests any modifications to the draft copy of the Goals and Objectives (as described in Attachment "A'),staff will incorporate those changes into the final document. RECOMMENDATION: It is recommended that the City Council of the City of Diamond Bar review and approve the Goals and Objectives for Fiscal Year 2001-02. Staff will note any changes and incorporate those modifications into the final document. LIST OF ATTACHMENTS: xx Staff Report Public Hearin N ff' f - Resolution(s) _ Ordinance(s) — Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: J o i ica ion Bid Specification (on file in City Clerk's office) xx Other:Attachment "A" —Goals and Objectives 1. Has the resolution, ordinance or agreement been reviewed Yes No by the City Attorney? N/A - 2. Does the report require a majority vote? x Yes _ No 3. Has environmental impact been assessed? N/A_ Yes _ No 4. Has the report been reviewed by a Commission? N/A Yes No Which Commission? 5. Are other departments affected by the report? N/A Yes No Report discussed with the following affected departments: REVIEWED BY: DEPARTMENT HEAD: f 4LdaLowry David Doyle Todd Strojny City Manager Deputy City Manager Sr. Administrative Assistant CITY COUNCIL REPORT AGENDA NO. MEETING DATE: June 19, 2001 TO: Honorable Mayor and Members of the City Council FROM: Linda Lowry, CityMana SUBJECT: Consideration of City Council Goals and Objectives for Fiscal Year 2001=02 ISSUE STATEMENT: Should the City Council approve the attached Goals and Objectives for Fiscal Year 2001-02? RECOMMENDATION: It is recommended that the City Council of the City of Diamond Bar review and approve the Goals and Objectives for Fiscal Year 2001-02. Staff will note any changes and incorporate those modifications into the final document. BACKGROUND/DISCUSSION: At its April 17 and May 1, 2001 Study Sessions, the City Council discussed Goals and Objectives for Fiscal Year 2001-02. The acquired information was compiled into evaluation forms and then returned to the City Council for rating. Since that time, additional goals and subsections were either added to or removed from the list, resulting in a total of 15 goals which were subsequently rated and ranked. If Council requests any modifications to the draft copy of the Goals and Objectives (as described in Attachment "A"), staff will incorporate those changes into the final document. Prepared By: Todd Strojny, Senior Administrative Assistant w � � en •: U u b � a o . w° .� Q tAe M c� N M T GO t4 tnN d. 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' O 'L1 SOi bA Oiy .54 r 04 rid"(PCv„� cC 0'.�"1. of !. �.. - rd+>,r..'�• CQ,. - - .n�"'r CC '�" i��i".I CA ow cc po V U idi. Sr r W w % Cj i"+' 9D G' O 04 y Oa00 O cu 09 rA • a o d _ � ai � � o , o F ago 14 Wlw Ws�, Av `v3 av I . • W 4�j Z W C� rA AWVWZE-� W � Z ��w� oma' 1.. w w o O O O N cd r -L N N Kj i I N M rn rn Ib. ' O 'L1 SOi bA Oiy .54 r 04 rid"(PCv„� cC 0'.�"1. of !. �.. - rd+>,r..'�• CQ,. - - .n�"'r CC '�" i��i".I CA ow cc po V U idi. Sr r W w % Cj i"+' 9D G' O 04 y Oa00 O cu 09 rA • a o d _ � ai � � o , o F ago 14 Wlw Ws�, Av `v3 av I . • W 4�j Z W C� rA AWVWZE-� W � Z ��w� oma' N ' 100 r4 T* rI rl N � r-1 N r-1 N i 4 ` t � ���, i°d � b��.l •p 'vim"! �' •� �; R+ � C. C. � v � •�y. W � it � � - � � 44 Z PC o r,w�, ^ vl H •� kyk� �G1 i�l 1�1 �M i�. N a z Q cn O� C) wa cc O H yah Na a� 43j z k0 z OW Wrn UA 0 CITY COUNCIL REPORT' AGENDA NO. MEETING DATE: June 19, 2001 TO Honorable Mayor and Members of the City Council FROM: Linda C. Lowry, City Manager SUBJECT: Status Report 1) Community/Senior Center and Library Project 2) Census 2000 and Revenue Correlation 3) Industry East Development Project 4) Lanterman Developmental Center Expansion Project RECOMMENDATION: It is recommended that the City Council receive the presentation and direct staff as appropriate. BACKGROUND: This presentation will provide City Council with a status report on the referenced projects. Community/Senior Center and Library Project On Wednesday, June 13, 2001, City staff and the architect team, met to discuss the status of the project. The team reviewed draft floor plans for both the Community/Sr. Center and the Library. Based on the architect's analysis of the requested facility components, the size of the Community/Sr. Center building has grown from 18,400 sq. ft. to approximately 21,000 sq. ft. For the most part, this increase in square footage is attributed to the large banquet room that can accommodate 500 people. The City's Task Force identified a room that could seat 500 people as a desirable element for the facility. A room of this size and the necessary supporting functions (storage, restrooms, etc.,) require more space than previously identified. The Library floor plan shows a 21,000 sq. ft. facility and includes all the programs previously identified by the task force. The current floor plan would allow for future expansion to a 26,000 sq. ft. facility should it be necessary in the future. The client team will meet againin early July to prepare for the presentation to the City Council scheduled for July 17. At that time, the City Council will review the draft floor plans, architecture and other site information as well as receive updated construction cost estimates and project schedule. City Council Status Report June 19, 2001 Page 2 Census 2000 and Revenue Correlation (Please refer to attached report) Industry East Development Proiect The 425 acre, 6.6 million squarefoot industrial project known as the Industry East Development has commenced construction with mass grading and utility relocation underway. The first building phase of the development will start in July 2001 with the construction of buildings 12, 13, and 18, adjacent to Brea Canyon Road. Consisting of approximately one million square feet, the three buildings are scheduled for completion in February 2002. Grading for the Cheryl Avenue railroad undercrossing is out to bid with construction expected to last 12 months from award of contracts. The installation of storm drains, sewer lines and the railroad bypass/shoofly track will occur over the next several months. Upon completion of the utility installation, an earthen berm is anticipated to' be graded near the Hampton Court condominiums as outlined' within the project environmental impact report. The City of Industry continues to work toward the expansion of the parking lot for the Metro Link Station, increasing the number of spaces from 730 to 1,375. Diamond Bar and City of Industry staff members recently have met to discuss measures to mitigate traffic impacts as'a result of the development. Lanterman Developmental Center Expansion Project The City of Diamond Bar continues to participate in and is monitoring the activities of the proposed expansion of .Lanterman Developmental Center. The City Monitoring Committee has received a report from the participants of a field trip to the Canyon Springs Several Behavioral Facility in Cathedral City. Captain Yim has assisted in the creation of a highly detailed Security Plan for the admission of severe behavioral clients to Lanterman. The City Monitoring Committee has received an orientation on the review of environmental documents from a City environmental consultant. The City continues to monitor the status of State legislation pertaining to Lanterman. On June 12, 2001, the State Community Advisory Committee met in Diamond Bar to discuss the Security Plan, Architectual Plans, and client phase in plans. According to the State, environmental documents for the expansion project are scheduled for public review in October 2001. Public meetings regarding the environmental documentation and Security Plan will be conducted later this year. City Council Status Report June 19, 2001 Page 3 The next City Monitoring Committee Meeting is scheduled for June 25, 2001. The next State Community Advisory Committee meeting is scheduled for September 11, 2001. Attachments: Census 2000 and Revenue Correlation City of Industry Conceptual Site Plan INTEROFFICE MEMORANDUM DIal ONDB.AR COMMUNITY & DEVELOPMENT SERVICES PLANNING DIVISION TO: Honorable Mayor and Members of the City Council VIA: Linda C. Lowry, City Manager FROM: -James DeStefano, Deputy City Manager DATE: June 13, 2001 SUBJECT: Census 2000 and Revenue Correlation BACKGROUND: Per the 1990 Census, the City of Diamond Bar's population was 53,672. Per the 2000 Census, Diamond Bar's population is 56,287, an increase of 2,615 persons or 4.910. The following is a comparison of the two census' ethnicity information. The descriptions have changed from one census to another and those changes are represented in italic for the 2000 Census; Census Information 1990, Percent 2000 Percent Total population 53,672 1`00 56,287 100 RACE INFORMATION Respondents of One Race unavailable 53,919 95.8 as shown below: White 34,165 63.7 23,103 41. Black or African American 3,036 5.7 2,680 4.8 American Indian, Eskimo, or Aleut Alaska Native instead of Eskimo 190 .3 185 .3 Asian or Pacific Islander 13,360 24.9 Asian 24,066 42.8 Native Hawaiian or Other Pacific Islander 67 .1 Other Race Sub total 2,921 53,672 5.4 100 3,81181, 56,287 6.8 95.8 Two or more races unavailable 2,368 4.2 53,672 100 56,287 100 Of the above information - Hispanic Origin of any race 9,136 10,393 ' 1 FINANCIAL CORRELATION: The California State Department of Finance determines the Official State Estimates of City and County Population and Housing Estimates each year. The methodology for this includes the base year census data (decennial census counts) that are updated annually from a compilation of selected economic, social and demographic data. These include but are not limited to: • Education enrollment - • Labor force and employment size reported by industry • Housing stock + U. S. Income tax return data to estimate inter -county -migration,-along with vital statistics, and population aged 65 and'over • ,Driver License Address Change and distribution. - • Immigration data. In previous years the population estimates for Diamond Bar were 58, 300 for Fiscal Year 1999-2000, and 59,100 for Fiscal Year 2000-2001. The 2000 Census number of 56,287 is less than anticipated by the State's estimates. Therefore, the State of California will use the 2000 Census population of 56,287 for Fiscal Year 2001-2002 STATE OF CALIFORNIA POPULATION NUMBERS USED FOR REVENUE CALCULATIONS FY 1999-2000 FY 2000-2001 FY2001-2002 58,300 59,100 56,287 Several State Subventions are allocated on a per capita basis. These include: Motor Vehicle In -Lieu Tax • 'Fee is equivalent to 2 of the market value of motor vehicle fees imposed annually by the state in lieu of local property tax. Gas Tax: • 2105 City receives a distribution of special gas tax to fund improvements for regional transportation needs apportioned in the proportion that the total population of the city bears to the total population of all the cities in the state. • 2106 City receives a fixed monthly apportionment of $400 on a per capita basis. • 2107 A sum equal to .0075 cents per gallon is distributed monthly to cities based on a per capita apportionment (8.98 X population). • 21.07.5 A fixed amount (share) of revenue received from the state based on population. Proposition A-Transit'Tax • The City receives 25% of the 1/z% Prop A sales tax and is distributed on a proportional population basis.` 2 Proposition C -Transit Tax o -The City receives 20% of the '/2% Prop C sales tax and is distributed on a proportional population basis. Air Quality-AQMD (AB 2766) A percentage is allocated in the proportion that the .total population of a city bears to the total population of the cities in the four counties within the district. Education Revenue Augmentation Relief (E'RAF) Allocated on a per capita basis. Traffic Congestion Relief Fund (AB 2928) • Fifty percent is allocated in the proportion that the total population of a city bears to the total population of all the cities in the state. As noted above, the California Department of Finance population estimate used for FY 2000-2001 was 59,100. The population number that will be used for the revenue calculation for FY 2001-2002 is 56,287. Revenue is anticipated to decrease by an estimated $258,862 in FY 2001-2002 as shown by the Finance Division's below: %ALL ui uIauIUIIU oar Per Capita Revenue Analysis' Population Ratio: Population per - 2000 Federal Census 56,287 or 0.952403 Population per - CA Dept of Finance 59,100 * or a 4.76% loss in State Revenues allocated on a per capita basis. The following is an example of the potential loss to the City of Diamond Bar based on the current fiscal year's anticipated revenues (FY00-01). Per Capita Based State Revenues: Consistent Revenues: FY00-01 Anticipated Current'DOF Census Population Population Decrease in Revenue Motor Vehicle in Lieu 3;129,570 2,980,61.1 148,959 Gas Tax - 2105 360,517 343,357' 17,160 Gas Tax - 2107 474,848 452,246 22,601 Prop A - Transit 770,819 734,130i 36,689 " Prop C - Transit 640,029 609,566 30,464 AB2766 (AQMD), 62,804 59,815 2,989 $5,438,587 $5,179,725 $258,862 It should be noted that there are various other State revenue sources which are allocated based on a per capita basis. These include but are not limited to ERAF and AB2928 — Traffic Congestion Relief Funds. These type of revenues are driven by the State's budgeting process and fluctuate on an annual basis making it difficult to estimate the potential loss on these revenue sources. 3 According to the State Department of Finance, "the population data and models used to produce estimates are subject to measurement and nonmeasurement error, resulting in imperfect correlation's between the data used and actual population change." The above table indicates that over the course of the ten years from 1990 to 2000, the City has been the recipient of ahigher population estimate. It is therefore anticipated, that future adjustments for errors, housing review, DMV registrations, etc. as noted above will revise the census counts and future population estimate adjustments will be made. Prepared by: Linda Smith,- Development Services Assistant j 4. Project Description Conceptual Site Play WY OF Sheriff's Sub-Station/ - PO ONA a_r a r f:NflF Corporate Yard M �1= t y�g << a .. Jj, •!j ..1J ;'r `_ ` i�� .-^ l�in�f 1,iii4�L�Ifl/tQ/i _ 11 _se'_' �♦��/• C���jj' ice. .�� San Jose x Y� Creek Channel �y , ' ;�fiB:Planation, x 3 ` _ ► � �' W061lndusfiaF" ray Qi, `� �� r Prolect(Under '"rte ��a� i- 3j��i p 1•r / Construction _� '���"L�✓yer ...'-� ... � � � i�, � ii ti,` „�' ,off �;�5" �.. i/ ix _ �'\\ ;�/\ �• az`�- r, r yEt�kt'CrE)S51[igo� i i / �r µ Aar _ a I; LEGEND '� _ —••� Project Area Boundary Site Area Source: IUDA; MaiestiaReaity, W2000 The Planning Center • Figure 4.3-2; _ t 4. Project I?escription TABLE 4.3-1 Buil DING SOUME FOOTAGE AND TOTAL ACWAGE Building Number use Square Foote a Net:Site Aces 12.7 . q fm An gm 15.4 36000 36000 6 7 1-97 2.8 indlrstrial 45'000 8 Indusbral 80 000 3.88 g Indushral 45,000 2.64 10 industrial 50000 3.02 11 Industrial 367.000 20.4829, , Part A 29 in Commercial 4.QM '5.0 Ind, I 31 Subtotals — Area A InditsIMI 6.11M I 6%89 1.008.000 man 13 42 bldrrsirial 90 14 Indusfial 70 000 3.33 15 industrial 75 000 3.55 16 kwusmal 350000 16.85 17 Indusftl 425000 20.8 18 Industrial T75,000 , _ 35.6 Subtotals — Area 6 18T6,000 68.981`' 20 31.03 Industrial 675 800 21Industriial 870 000 " 39.98 22 Industrial 415000: 21.94,' 23 Industrial 141 10.10 24 industrial 1411.000 22.94 25 Industrial 330 000 16.5 26 . Industrial 230 000 13.22 27 - , Indusft 135 000 10.36 Subtotals - #res C 3,617.M 186.x', , Pro ct Total - Building use Squam Footage Net Site At:res Commercial 1163M 12.71 Industrial 6,386,300 323.01 Project Totals 6.502.800. _ 336.71 Does not include so coverage from Pad 4 kmted in Area A Source:• Indtystry East Land LLC Indwity Edw Draft FJR IPPAV 4-9 PATaLIOU)mfii EIRIAs�jahoElLdw CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO.�- TO: Honorable Mayor and Members of the City Council MEETING DATE: June 19, 2001 REPORTDATE: June 14, 2001 FROM: Linda C. Lowry, City Manager TITLE: Extension of License Agreement with Coca-Cola SUMMARY: The City has an agreement with Coca-Cola to provide soda machines at the City parks. The agreement began August 1, 1999 and expires on July 31, 2001. Section 2 of the agreement states that the agreement may be extended if both parties agree. Representatives from Coca-Cola have asked for the agreement to be extended with one change. Due to an excessive amount of vandalism to ,some of the machines, Coca-Cola has placed protected cages overfour of the machines and is seeking Council approval to cage' additional machines, if it becomes necessary. The Parks & Recreation Commission reviewed this request at their May 24, 2001 meeting, and the Commission supports enclosing the machines in cages to reduce vandalism. Revenue from the machines totaled $14,674.66' for the 12 month period of April 1, 2000 through' March 31, 2001. The annual revenue goal projected by Coca-Cola representatives at the beginning of the contract was $14,030. Electrical costs for the extended contract period is projected to be $1,685. All other costs for the machines, including installation, service and maintenance, has been borne by Coca-Cola. RECOMMENDED ACTION: Staff and the Parks & Recreation Commission recommend that the City Council pp g approve Amendment #2 to the Coca-Cola License Agreement to extend the term for one year, from August 1, 2001 through July 31, 2002' and to permit the use of protected cages to reduce vandalism to the soda machines. LIST OF ATTACHMENTS: X Staff Report — Resolution(s) Ordinance(s) X Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? 2. Does the report require a majority vote? 3. Has environmental impact been assessed? 4. Has the report been.reviewed by a,Commission? Which Commission? Parks & Recreation Commission 5. Are other departments affected by the report? Report discussed with the following affected departments: Public Hearing Notification Bid Specification (on file in City Clerk's office) X`Other: Amendment #2 Section IV of Exhibit "N' Soda Machine Revenue Report Photo Sample of Caged Machines Draft Minutes of P&R Comm. 5/24/01 Meeting r Li6da C. Lowry James DeSt City Manager Deputy City X Yes No X Yes _ No Yes X No X Yes No _ Yes X No DE � E ng!EnAD: .� Director of Community Services CITY COUNCIL REPORT` AGENDA NO. MEETING DATE June 19, 2001 TO: Honorable Mayor and Members o e City Council FROM; Linda C. Lowry, City Manag SUBJECT: Extension of License Agreement with oca-Cola ISSUE STATEMENT: The license agreement with Coca-Cola to provide soda machines in the City parks expires on July 31, 2001. Shall the license agreement be extended? Also, shall Coca-Cola be permitted to enclose vending machines in protected cages? RECOMMENDATION: Staff and the Parks & Recreation Commission recommend that the City Council approve Amendment #2 to the Coca-Cola License Agreement to extend the term for one year,, from August 1, 2001 through July 31, 2002 and to permit the use of protected cages to reduce vandalism to the soda machines. FINANCIAL SUMMARY: Revenue earned for the 12 month period of April 1, 2000 through March 31, 2001 has totaled $14,674.66. Electrical costs for the same period of time is estimated to be $1,400. Revenue earned is about 10 times higher than the cost of electricity. With the cost of electricity rising, staff estimates that electrical costs for the period of August 1, 2001 through July 31, 2002 will increase about 20% to $1,685. The City has borne no other costs related to the installation, service or operation of the soda machines. BACKGROUND: On April ;6,1999, the City Council entered into a license agreement with Coca Cola for soda machines to be placed in the City's public parks. Coca-Cola placed a total of 13 machines at Heritage, Maple Hill, Peterson, Pantera, Ronald Reagan, Summitridge, and Sycamore Canyon Parks, Total revenue paid to the City since the installation of the machines (21 months) is $19,668.42. Total estimated cost for electricity to operate the machines for same 21 months is $2,505. The license agreement became effective on August 1, 1999 and expires on July 31, 2001. The agreement may extended prior to its expiration if mutually agreed to by the City Council and Coca-Cola representatives. DISCUSSION: Coca-Cola representatives are seeking �o have the license agreement extended for an additional year with only one change to the existing agreement. Due to an excessive amount of vandalism to some of the machines, Coca-Cola has placed protected cages over four of the machines and is seeking Council approval to cage additional machines, if it becomes necessary. The Parks& Recreation Commission reviewed this request at their May 24, 2001 meeting, and the Commission supports enclosing the machines in cages to reduce vandalism. Revenue from the machines totaled $14,674.66 for the 12 month period of April 1, 2000 through March 31, 2001. The annual revenue goal projected by Coca-Cola representatives at the beginning of the contract was $14,030. Electrical costs for the extended contract period is projected to be $1,685. During the past 21 months, City staff has received no complaints about the soda machines being in the City parks. Overall, the machines have been well maintained, sufficiently stocked and normally in good operating condition. There have been several instances where machines have been severely vandalized, including Maple Hill Park, Pantera Park, Summit Ridge Park, Sycamore Canyon Park, Peterson Park and Ronald Reagan Park. In each instance, the machines were cut open and money was removed. Since the installation of cages on the machines at Peterson and Sycamore Canyon Parks, there have been no instances of vandalism. Overall, staff believes that the license agreement should be extended for an additional year. PREPARED BY: Bob Rose Director of Community -Services City of Diamond Bar Soda Machine Revenue Report April 1, 2000 - March 31, 2001 (12 Months) Number Accepts Machine Locations of Machines Caged or Open? Dollar Bills? Peterson Park 2 Caged Yes Sycamore Canyon Park 2 Caged Yes Summit Ridge Park 2 Open Yes Pantera Park 2 Open Yes Maple Hill Park 1 Open Yes Heritage Park 2 Open Yes Ronald Reagan Park 2 Open _Yes Total Machines 13 4 Caged 13 Accept 9 Open Annual Goal Annual Actual (411/00-3/31/01 Annual Revenue $14,030.00 $14,674.66 Projected Annual Electrical Costs -- 8/1/01 - 7/31/02: ,$1,685 Sample of two caged soda machines to protect against vandalism at Sycamore Canyon Park. Sample of two soda machines without cages at Heritage Park. MAY 24, 2001 PAGE 4 PARKS & REC COMMISSION 4.1 Report on Soda Machines in the City's Parks - Report by CSD/Rose and Staff recommends that the Parks and Recreation Commission receive staff's report, review information provided by the Coca-Cola representative and recommend the following to the City Council: I Authorize the use of cages around the soda machines in the City's parks to help reduce vandalism. 2. Require operatingdollar validators on all soda machines installed in the City's parks, prior to the extension of the contract. 3. Recommend the extension on the contract with Coca. -Cola with the inclusion of the preceding items I and 2, for the period of August 1, 2001 through July 31, 2002. Selena Robinson -Kruse, Coca-Cola representative, provided details on future plans for soda machines in the Diamond Bar parks. Following discussion, C/Finnerty moved, VC/St. Amant seconded, to recommend that the City Council approve renewal of the contract in accordance with staff's recommendations. Motion carried by the following Roll Call vote:, AYES: COMMISSIONERS: Finnerty, Torres, VC/St. Amant, Chair/Hull NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Anis CITY OF DIAMOND BAR COMMERCIAL OUTDOOR VENDING MACHINE LICENSE AGREEMENT RECITALS A. The Coca Cola Bottling Company of Los Angeles (hereinafter "Licensee") seeks to vend its beverage products from vending machines located in certain parks owned and operated by the City of Diamond Bar (hereinafter "City"). B. City desires to place beverage -serving vending machines at specified' locations within certain of,its 'parks as a service to park users. C. This Agreement sets forth the terms and conditions under which Licensee may install its vending machines in City parks. LIICENSE I . License. A revocable non-exclusive license (hereinafter the "License" or "Agreement") is hereby granted to Licensee to install the number of beverage -serving vending machines in accordance with the specifications and in the precise locations and configurations ;,alI as described in Exhibit A attached hereto and incorporated herein by this reference, and subject to the terms and conditions of this License. 2. Term. This License shall take effect on August 1, 1999 and shall 'remain in effect for a period of twelve (1 2) months through July 31, 2000, unless earlier revoked by City pursuant to Paragraph 3 herein or voluntarily relinquished or abandoned by the Licensee. The parties may prior to its expiration mutually agree to extend this License for an additi-onal period of time. 3. Termination. This revocable License may be revoked by City at any time, with or without cause, in City's sole discretion, upon giving Licensee thirty (30) days' advance notice of revocation. 4. Fee. Licensee shal I pay to City in consideration of the use of its property for the above-described purposes a commission of 35% of'the 'price charged for each unit' of beverage sold from the licensed vending machines. The commission shall be paid quarterly, in arrears, in accordance with the following schedule; City of Diamond Bar Page 1 Agreement - Commercial Outdoor Vending Machine License PAYMENT DUE FOR July 15 April, May and June October 15 July, August and September January 15 - October, November and December April 15 January, February and March 5. Beverage selection and pricing. Licensee shall vend the following " products from its vending machines: carbonated beverages (20 oz. bottle), PowerAde Beverages (20 oz. bottle), Fruitopia Beverages (20 oz, bottle) and Naya Water (16.9 oz. bottle). -Beverage pricing shall not exceed One Dollar ($1:00) per bottle during twelve month term of this License. 6. Installation and maintenance of vending machines. Licensee shall at its own cost and expense install its vending machines at the approved locations identified in Exhibia A and maintain them in an attractive, clean and operable condition. Licensee shall be responsible for providing its machines with routine maintenance, service, cleaning and collections so as to avoid creation of a nuisance. Licensee shall repair malfunctioning or inoperative machines, remove graffiti, and repair any damage to machines within twenty- four hours of receipt of notice of same from the City; provided, however, that Licensee may respond on Monday to any such notice received after 12:00 Noon on the preceding Friday; 7. Lockdown of machines during events. Licensee agrees to lock down its vending machines so that they are unavailable for use: i) during the school day in Paul C. Grow Park; ii) when concession stands are operatingduring sporting events in Peterson and Pantera Parks; i`ii) during the City's annual birthday celebration and concerts -in -the park; and iv) during community events designated by City in writing at least ten (10) days in advance of the event. 8. Assignment.` This License shall not be assigned or transferred without the w:itteri consent of City.. Any such `purported assignment or transfer shall be void and of no effect. In the event that the Licensee sells,' transfers, leases or otherwise conveys a contro'li;ng interest in the above-described business as an ongoing concern, the Licensee shall provide any such purchaser, lessee or transferee with a copy of this instrument and with notice that it is not assignable without written consent of City. 9. Indemnification. Licensee shall indemnify and hold harmless City, its officers, employees and agents from and against all claims, causes of action, liabilities and damages for injuries to persons and property, including reasonable costs of defense and attorney fees, arising from Licensee's activities on City property pursuant to this License, including but not limited to Licensee's negligent or wrongful acts, errors or omissions in the installation, continued maintenance and use of the vending machines in their location. 'Licensee shall promptly pay the amount of any judgment rendered against City of Diamond Bar Page 2 Agreement - Commercial Outdoor Vending Machine License City, its officers, employees and agents for any such indemnified claims, and reasonable costs and attorney fees incurred by City in the defense of such claims. 10. City's right of entry. Licensee acknowledges the City's absolute right to enter upon the area in which the vending machines are located for purposes of inspection, replacement, repair, or maintenance of publicfacilities above, on or under the area. 11. Damage to vending machines and property. Licensee assumes responsibilityforall damage to its vending machines caused by third parties and to City's property caused by Licensee's placement and maintenance of the vending machines, and shall reimburse City for correction of any such damage. City shall have no responsibility or liability for damage to Licensee's vending machines caused by third parties. 12. Restoration of premises. Within thirty (30) days of expiration of this License, whether upon its expiration or earlier termination, Licensee shall at its expense remove its vending machines and restore the property to its condition prior to placement of the machines. In the event Licensee fails to do so, City shall have the option of removing the machines at Licensee's expense and Licensee waives all claims for damage to the machines resulting from such removal. Any cost incurred by City in so doing shall constitute a debt of the Licensee to the City, and recoverable by City in any manner provided by law. 13. Possessory interest. Licensee acknowledges that this permit may create a taxable possessory interest subject to property taxation, and that Licensee shall be solely responsible for satisfaction of any property taxes levied on the property. 14. Compliance with codes. Licensee shall perform all work in full compliance with all applicable codes, ordinances and laws, and obtain all necessary permits. - 15. Promotional support: Licensee shall provide to City: i) one PowerAde Parks and Recreation Athlet: Kit (with a retail value of $500) for every PowerAde vending machine placed pursuant to this License; and ii) a one-time donation of 25 free cases of 12 oz. Coca Cola products. 16. Records and audit. Licensee shall maintain accounts and records adequate to identify and account for all beverage product sales made;pursuant to this License for a period of three (3) years after the expiration of this License. All such records shall be made'. available to City for inspection or audit at any time upon reasonable notice and during regular business 'hours. 17. Responsible parties and notice. Unless otherwise designated in writing; the City's Community Services Director shall serve as City's representative for City of Diamond Bar Page 3 Agreement - Commercial Outdoor Vending Machine License IN WITNESS WHEREOF, the parties have executed this Commercial Sample of two caged soda machines to protect against vandalism at Sycamore Canyon Park. Sample of two soda machines without cages at Heritage Park. 2. REDEVELOPMENT AGENCY OF THE CITY OF DIAMOND BAR REGULAR MEETINGOF THE BOARD; OF DIRECTORS JUNE 5, 2001 CALL TO ORDER: Chairman Chang called the meeting to order at 9:30 p.m. in the South Coast Air Quality Management District Auditorium, 21865 E Copley Drive, Diamond Bar, California. ROLL CALL: Agency Members Herrera, Huff, O'Connor, Vice Chairman Ansari, Chairman Chang. Also present were: Linda Lowry, Executive Director; Mike Jenkins, Agency Attorney; James DeStefano, Deputy City Manager; David ,Doyle, Deputy City Manager; David Liu, Director of Public Works; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson, Communications & Marketing Director and Lynda Burgess, Agency Secretary. PUBLIC COMMENTS: None Offered. 3. CONSENT CALENDAR: VC/Ansari moved, AM/Herrera seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: AGENCY MEMBERS'- Herrera, Huff, O'Connor, VC/Ansari, Chair/ Chang NOES: AGENCY MEMBERS - None ABSENT: AGENCY MEMBERS - None 3.1 APPROVED MINUTES - Regular Meeting of May 15, 2001' - As submitted. 3.2 REVIEWED AND APPROVED TREASURER'S REPORT - for April 2001. 4. PUBLIC HEARINGS: None 5. OLD BUSINESS: None 6. NEW BUSINESS: None 7. AGENCY MEMBER COMMENTS: VC/Ansari requested a response to her question from the May 15 meeting regarding signage restrictions at the Country Hills Towne Center. ED/Lowry said she did not have an answer at this time and that she will gather the information and forward it to VC/Ansari' by the end of this week and include it the next agenda. AM/O'Connor recalled that when this matter was reviewed last year, the problem was that M&H Properties had signs that did not meet the City's standards and that M&H was working with the City in an effort to meet the City's standards.