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03/20/2001
Tuesday, March 20, 2001 6:30 p.m. —Regular Meeting 01 South Coast Air Quality Management District Main Auditorium 21865 East Copley Drive Diamond Bar, CA 91765 Mayor Bob Huff Mayor Pro Tem Carol Herrera Council Member Eileen Ansari Council Member Wen Chang Council Member Debby O'Connor Interim City Manager .Tames DeStefano City Attorney Michael Jenkins City Clerk Lynda Burgess Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 860-2489 during regular business hours. In an effort to comply the requirements of Title IT of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment; assistance Of accommodations) in Order to communicate at aCity public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Please refrain jrom smoking; eaiing or dnni ing in the Council Chambers. Ae City of Diamond Bar uses recycled paper and encourages you to do the same. DIAMOND.BAR CITY COUNCIL RULES (ALSO APPLIES TO COI IMSSION AND COMMITTEE MEETINGS) PUBLIC INPUT The meetings ofthe Diamond Bar City Council are open to the public. A member ofthe public may address the Council on the subject of one or more agenda items and/or other items of interest which are within the subject matterjurisdiction ofthe Diamond Bar City Council A request to address the Council should be submitted in person to the City Clerk. As a general rule the opportunity, for public comments will take place at the discretion ofthe Chau. However, in order to facilitate the meeting, Persons who are interested parties for an item may be requested to give their presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or the total amount of time allocated for public testimony based on the number of people requesting to speak and the business ofthe Council. Individuals are requested to refrain from personal attacks towards Council Members or other citizens. Comments which are not conducive to a positive business meeting environment are viewed as attacks against the entire City Council and will not be tolerated Your cooperation is greatly appreciated In accordance with, Government Code Section 54954.3(a) the Chair may from time to time dispense with public comment on items previously considered by the Council. (Does not apply to Committee meetings.) In accordance with Stats Law (Brown Acts all matters to be acted on by the City Council must be posted at least 72 hours prior to the Council meeting. In case of emergency, or when a subject matter arises subsequent to the posting of the agenda, upon making certain findings the Council may act on an item that is not on the posted agenda CONDUCT IN THE CITY COUNCIL CHAMBERS The Chair shall order removed from the, Council Chambers any person who commits the following acts in respect to a regular or special meeting ofthe Diamond Bar City Council. A. Disorderly behavior toward the Council or any member ofthe staffthereot tending to interrupt the due and orderly course ofsaid meeting " B. A breach ofthe peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting C. Disobedience of any lawful order ofthe Chau, which shall include an order to be seated or to refrain from addressing the Board; and 'D Any other unlawful interference with the due and orderly conduct of said meeting INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for the regular Diamond Bar City Council meetings are prepared by the City Clerk and are available 72 hours prior to the meeting. Agendas are available electronically and may be accessed by a personal computer through a phone modem Every meeting ofthe City Council is recorded on cassette tapes and duplicate tapes are available for a nominal charge. ADA REQUIREMENTS A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area. Sign language interpreter services are also available by giving notice at least three business days in advance ofthe meeting: Please telephone (909) 860-2489 between 8 am. and 5 pm. Monday through Friday. HELPFUL PHONE NUMBERS Copies of Agenda, Rules ofthe Council, Cassette Tapes of Meetings (909) 860-2489 Computer Access to Agendas (909) 860 -LINE General Information (909) 860-2489 NOTE: ACTION MAY BE TAKEN ON ANY ITEM IDENTIFIED ON THE AGENDA. Next Resolution No. 2001 -16 Next Ordinance No. 02 (2001) 1. CLOSED SESSION: None 2. CALL TO ORDER: 6:30 p.m., March 20,2001 PLEDGE OF ALLEGIANCE: Mayor INVOCATION: Ahmad H. Sakr, PhD., Islamic Education Center ROLL CALL: Council Members Ansari, Chang, O'Connor, Mayor Pro Tem Herrera, Mayor Huff APPROVAL OF AGENDA: Mayor i 3A. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.A.1 Introduction of Transit Clerk, Diana Belt. 3.A.2 Presentation of Certificates of Recognition to Diamond Ranch High School Soccer Team for finishing 2nd in the CIF Finals. 3.A.3 Presentation of Certificates of Recognition to outgoing Miss. Diamond Bar and her Court. 3.A.4 Proclaiming March 24, 2001 as "Mule Deer Awareness Day."' 3.A.5 Proclaiming April 2001 as "Fair Housing Month." 3B. CITY MANAGER REPORTS AND RECOMMENDATIONS: 4. 4.a PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda, to `provide an opportunity for ;members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for considerationonthis agenda Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk completion of this form is voluntary). There is a five-minute maximum time limit when addressing the City Council. MARCH 20, 2001 PAGE 2 5. 4.b RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. SCHEDULE OF FUTURE EVENTS: 5.1 DIAMOND BAR COMMUNITY FOUNDATION March 21, 2001 - 7:30 p.m. — CC -8 21660 E. Copley Dr. 5.2 PARKS AND RECREATION COMMISSION - March 22,2001- 7:00 p.m., AQMD Board Hearing Room, 21865 E. Copley Dr. 5.3 INDUSTRY EAST ADVISORY COMMITTEE - March 22, 2001 —.7:00 p.m., CC -2, 21865 E. Copley Dr. 5.4 BOYS AND GIRLS CITY WIDE TRACK MEET - Saturday, March 24, 2001 — Walnut High School — 400 Pierre Rd., Walnut 5.5 PLANNING COMMISSION March 27, 2001 — 7:00 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.6. CITY COUNCIL MEETING - April 3, 2001 - 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.7 COMMUNITY MEETING — Golden Springs Median Improvement Project - April 5, 2001 - 6:30 p.m., location to be announced. CONSENT CALENDAR: 6.1 APPROVAL OF MINUTES: 6. 1.1 Regular Meeting of February 20, 2001 = Approve as submitted. 6.1.2 Special Meeting of February 27, 2001 — Approve as submitted. 6.1.3 Regular Meeting of March 6, 2001 - Approve as submitted. Requested by: City Clerk 6.2 PLANNING COMMISSION MINUTES — Regular Meeting of January 23, 2001 — Receive and File. Requested by: Planning Division 6.3 TRAFFIC AND TRANSPORTATION COMMISSION MINUTES: 6.3.1 Regular Meeting of December 14, 2000 Receive and File. MARCH 20, 2001 PAGE 3 6.3.2 Regular Meeting of January 11, 2001 Receive and File. 6.3.2 Regular Meeting of February 8, 2001 — Receive and file. Requested by: Public Works Division 6.4 VOUCHER REGISTER — Approve Voucher Register dated March 20, 2001 in the amount of $450,984.05. Requested by: Finance Division 6.5 CLAIM FOR DAMAGES - Filed by Angela C. Fletcher, February 16, 2001. Recommended Action: It is recommended that the City Council deny the Claim for Damages and refer the matter to the City's Risk Manager for further investigation. Requested by: City Clerk 6.6 (a) AWARD OF CONTRACT FOR TRAFFIC SIGNAL IMPROVEMENT PROJECT AT INTERSECTIONS OF GOLDEN SPRINGS DRIVE AT LEMON AVENUE, DIAMOND BAR BOULEVARD AT SUNSET CROSSING ROAD, GATEWAY CENTER, DRIVE AT VALLEY VISTA DRIVE AND BRIDGE GATE DRIVE, LOT 16 - On February 6, 2001, Council approved plans and specifications and authorized the City Clerk to advertise and receive bids for the Signal p j he intersections of Golden 'Spgs. Dr. at Lemon Ave., D B. Blvd. at SunsetCrossing Rd., Gateway Center Dr. at Valley Vista Dr. and Bridge Gate Dr. at Lot 16. The bids were opened and .publicly read. A total of 6'. bids were received. The lowest responsible bidder is Macadee Electrical Construction, Chino Hills with a bid amount of $452,106.50. Recommended Action: It is recommended that the City Council award a construction contract for the Traffic Signal Improvement Project at the Intersections of Golden Spgs. Dr. at Lemon Ave., D.B. Blvd., at Sunset Crossing Rd'., Gateway Center Dr. at Valley Vista Dr. and Bridge Gate Dr. at Lot 16 to Macadee Electrical Construction, in an amount not to exceed $452,106.50, and authorize a contingency amount of $30,000 for project change orders, to be approved by the City Manager, for a total authorization of $482,106.50: (b) - AWARDr OF INSPECTION SERVICES FOR TRAFFIC SIGNAL IMPROVEMENT PROJECT AT THE INTERSECTIONS OF GOLDEN SPRINGS DRIVE AT LEMON AVENUE, DIAMOND BAR BOULEVARD AT SUNSET CROSSING ROAD; GATEWAY CENTER DRIVE AT VALLEY VISTA DRIVE AND BRIDGE GATE DRIVE, LOT 16 — On February 6, 2001, Council approved plans and specifications and authorized the City Clerk to advertise and receive bids for the Traffic Signal Improvement Project at the MARCH 20, 2001 PAGE 4 Intersections of Golden Spgs. Dr. at Lemon Ave., D.B. Blvd. at Sunset Crossing Rd., Gateway Center Dr. at Valley Vista Dr. and Bridge Gate Dr. at Lot 16. Staff proposes to use the inspection services of Warren C. Siecke Transportation and Traffic Engineering to provide the necessary construction inspection on this project. Mr. Siecke has provided the City with a proposal for these services in an amount not -to -exceed $37,000, including preparation of As -Built Plans once the project is completed. Recommended Action: It is recommended that the City Council award a contract for inspection services for the Traffic Signal Improvement Project at the intersections of Golden Spgs. Dr. at Lemon Ave., D.B. Blvd. at Sunset Crossing Rd., Gateway Center Dr. at Valley Vista Dr. and Bridge Gate Dr. at Lot 16 to Warren C. Siecke Transportation and Traffic Engineering in an amount not -to -exceed $37,000. Requested by: Public Works Division 6.7 AREA "D" JOINT POWERS AGREEMENT FOR INTER -AGENCY COOPERATION FORDISASTER PREPAREDNESS - The current JPA, (Join1 g between etween L.A. County and the Area D cities originated in 1958. Since 1958, several modifications to disaster management have been identified and adopted by The Los Angeles Offices of Emergency Management. Recommended Action: It is recommended that the City Council adopt the revised JPA which includes the use of SEMS (Standardized Emergency Management System), which became' law in 1995 and recognizes the Los Angeles County Operational Area as the lead agency for disaster management. Requested by: City Clerk CONTRACT AMENDMENT AND RATIFICATION OF OFFICE FURNITUR PURCHASE WITH TOTAL PLAN, INC. ($5,156.41) — At its meeting of September 5, 2000, Council approved a contract with Total Plan, Inc. in the amount of $26,500 for services related to the relocation of the City's, modular office furniture. Total Plan is also an office furniture supplier and provides this service to its clients. As a result of the relocation of City Hall to the AQMD campus, the City needed to acquire additional office furniture. The City secured 3 bids for this additional officefurniture and Total Plan was the low bidder (quote $5,156.41). Therefore, to prevent any unnecessary delays, staff authorized Total Plan to `purchase the furniture. However, the City's purchasing policies require this action to be approved by Council since the amount of the initial contract for relocating the modular equipment and the purchase of the furniture exceeds the purchasing authority of the City Manager. Recommended Action: It is recommended that the City Council ratify the MARCH 20, 2001 PAGE 5 administrative decision to purchase office furniture from Total Plan, Inc. in the amount of $5,156.41. Requested by: City Manager 6.9 RESOLUTION NO. 2001 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR TO AUTHORIZE THE CITY MANAGER TO APPLY FOR AVAILABLE HOUSEHOLD HAZARDOUS WASTE GRANTS OFFERED BY THE STATE OF CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD — The City must implement its Household Hazardous Waste Element (HHWE) as required by State law. The HHWE specifies programs to be conducted by the City. To date, the City has implemented an agreement with the County Sanitation Districts to conduct load checks at its facilities, and has participated in L.A. County -sponsored HHW round ups. More recently, the City has been working to reach an agreement with its exclusive residential hauler to provide curbside collection of HHW, in keeping with the City's ordinance requiring its residential service provider(s) to furnish such service for a fee. To further increase the convenience of HHW collection, to augment infrequent round ups offered by the County, and to help with reducing the cost of HHW collection, the City is working with the AQMD to set up what is referred to as a "temporary permanent serve D B. residents 'for only, unless other jurisdicection at its tion's wish toThis participate facility would and provide requisite funding. Initial capitalization and operational costs would be covered by a grant offered by theCalifornia Integrated Waste Management Board. This 22 -month term g rant would be in the amount of $150,000 (maximum allowed under the grant cycle), and would be available in June 2001. Recommended Action: It is recommended that the City Council adopt Resolution No. 2001 -XX authorizing the City Manager to apply for all available Household Hazardous Waste Grants offered by the State of California Integrated Waste Management Board. Requested by: Public Works Division 7. PUBLIC HEARINGS: 7:00 p.m., or as soon thereafter as matters may be heard. None & OLD BUSINESS: None 9. NEW BUSINESS: 9.1 CONSIDERATION OF A NAME CHANGE FOR THE CITY OF DIAMOND BAR'S LANTERMAN DEVELOPMENTAL CENTER 'COMMUNITY ADVISORY COMMITTEE AND APPROVAL OF A MISSION STATEMENT — In October 2000, the State Department of Development Services and the Cities of D.B., Pomona and Walnut signed a Statement of Principles and MARCH 20, 2001 PAGE`6 commitment. The Statement calls for creation of a Community Advisory Committee to assure the full sharing of information and to confirm that the State is abiding by the agreement. The City of D.B. has had its own Lanterman Developmental Center. Advisory Committee for many months. In order to avoid any confusion between the two committees and to clarify its purpose, the members of the "City" committee prepared and recommend a name change and Mission Statementfor Council approval. The City Advisory Committee recommends a name change to the "City of Diamond Bar Lanterman Monitoring Committee. The Committee took action to recommend Council approval of the name change and Mission Statement at its meeting of March 5, 2001. Recommended It the the proposed ame change of the Lanterman Cmmittee to the City of Diamond Bar Lanterman Monitoring Committee and approve the proposed Mission Statement. Requested by: City Council Subcommittee RECESS TO REDEVELOPMENT AGENCY Next Resolution No. RA 2001-01 1. CALL TO ORDER: Chairman ROLL CALL: Agency Members Herrera, Huff, O'Connor, VC/Ansari, C/Chang 2. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Agency on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda:' Although the Redevelopment Agency values your comments, pursuant to the Brown Act, the Agency generally cane take any action on items not listed on the posted agenda. Please complete a Speaker's Card and Give it to the Agency Secretary (completion of this form is voluntary). There is alive -minute maximum time limit when 3. CONSENT CALENDAR: 3.1 APPROVAL OF MINUTES - Regular Meeting of March 6, 2001 - Approve as submitted. Requested by City Clerk 4. PUBLIC HEARINGS: None D MARCH 20, 2001 PAGE 7 5. OLD BUSINESS: None 6. NEW BUSINESS: None 7. AGENCY MEMBER COMMENTS: Items raised by individual Agency Members are for Agency discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. ADJOURN REDEVELOPMENT AGENCY MEETING: RECONVENE CITY COUNCIL MEETING: 10. COUNCIL SUB -COMMITTEE REPORTS: 11. COUNCIL MEMBER COMMENTS: Items raised by individual Council Members are for Council discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. 12. ADJOURNMENT: CITY OF DIAMOND BAR REGULAR MEETING OF THE CITY COUNCIL "QUICK CAP" MINUTES . MARCH 20, 2001 1. CLOSED SESSION: None 2. CALL TO ORDER: Mayor Huff called the meeting to order at 6:37 p.m. in the Auditorium of the South Coast Air Quality Management District, 21865 E. Copley Dr., Diamond Bar, CA. PLEDGE OF ALLEGIANCE: Council Member O'Connor INVOCATION: Ahmad H. Sakr, Ph.D., Islamic Education Center ROLL CALL: Council; Members Ansari, 'Chang, O'Connor, Mayor Pro Tem Herrera, Mayor Huff Also present were: James DeStefano, Interim City Manager; Mike Jenkins, City Attorney; David Liu, Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson, Communications & Marketing Director and Lynda Burgess, City Clerk. APPROVAL OF AGENDA; No Changes 3A. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.A.1 Introduced Transit Clerk, Diana Belt. 3.A.2 Presented Certificates of Recognition to Diamond Ranch High School Soccer Team for finishing 2"d in the CIF Finals. 3.A.3 Presented City Tile and Certificates of Recognition to outgoing Miss Diamond Bar and her Court. 3.A.4 Proclaimed March 24, 2001 as "Mule Deer Awareness Day." 3.A.5 Proclaimed April 2001 as "Fair Housing Month." 3B. CITY MANAGER REPORTS AND RECOMMENDATIONS: ICM/DeStefano provided an update on the current energy crisis and possibility of rolling blackouts. 4. 4.a PUBLIC COMMENTS:' Larry Rhodes — Described further problems that he has had with the Inland Valley Humane Society. Martha Bruske re General Plan Vision Statement — felt that the entrances and exits to the Pulte Homes tract are in direct opposition to the Vision Statement. Also addressed other issues she felt were in opposition to the General Plan. MARCH 20, 2001 PAGE 2 5. Wei Wei Chang - representing a large group of citizens who will be at the April 3rd meeting to discuss the tennis court usage issue. Joseph Farrell— When will minutes of State Lanterman Committee Meetings and City Advisory Committee meetings be posted on the ,City's website? Also requested that the Schedule of Future Events include every Lanterman event. Vince La Rosa - looking for home practice field for two hours one day a week for his organization but does not seem to get the cooperation of City staff. 4.b RESPONSE TO PUBLIC COMMENT: SCHEDULE OF FUTURE EVENTS: 5.1 DIAMOND BAR COMMUNITY FOUNDATION March 21, 2001 — 7:30 p.m. — CC -8, 21660 E. Copley Dr. 5.2 PARKS AND RECREATION COMMISSION — March 22, 2001- 7:00 p.m., AQMD Board Hearing Room, 21865 E. Copley Dr. 5.3 INDUSTRY EAST ADVISORY COMMITTEE —'March 22, 2001 — 7:00 p.m., CC -2, 21865 E. Copley Dr. 5.4 BOYS AND GIRLS CITY WIDE TRACK MEET - Saturday, March 24, 2001 Walnut High School — 400 Pierre Rd., Walnut 5.5 PLANNING COMMISSION - March 27,2001'— 7:00 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.6. CITY COUNCIL MEETING - April 3, 2001 - 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.7 COMMUNITY MEETING — Golden Springs Median Improvement Project - April 5, 2001 — 6:30 p.m., AQMD Room CC -2. 6. CONSENT CALENDAR: Moved by C/Chang, seconded by C/Ansari to approve the Consent Calendar, with the exception of items No. 6.7 and 6.9. Motion carried 5-0 by the following Roll Call vote: 6.1 APPROVED MINUTES: 6.1.1 Regular Meeting of February 20, 2001 - As submitted. 6.1.2 Special Meeting of February 27, 2001 — As submitter: 6.1.3 Regular Meeting of March 6, 2001 - As submitted. 6.2 RECEIVED & FILED PLANNING COMMISSION MINUTES Regular Meeting of January 23, 2001. 6.3 RECEIVED & FILED TRAFFIC AND TRANSPORTATION COMMISSION MINUTES: 6.3.1 Regular Meeting of December ° 14, 2000. 6.3.2 Regular Meeting of January 11,2001. MARCH 20, 2001 PAGE 3 6.3.2 Regular Meeting of February 8, 2001. 6.4 APPROVED VOUCHER REGISTER — dated March 20, 2001 in the amount of $450,984.05. C/O'Connor recused herself from approval of P.O. No. 10979 in the amount of $6,571.64 relating to the Lanterman Forensic Expansion Project due to a potential conflict of interest. 6.5 DENIED CLAIM FOR DAMAGES - Filed by Angela C. Fletcher, February 16, 2001 and referred the matter to the City's Risk Manager for further investigation. 6.6 (a) AWARDED CONTRACT FOR TRAFFIC SIGNAL IMPROVEMENT PROJECT AT INTERSECTIONS OF GOLDEN SPRINGS DRIVE AT LEMON AVENUE, DIAMOND BAR BOULEVARD AT SUNSET CROSSING ROAD, GATEWAY CENTER DRIVE AT VALLEY VISTA DRIVE AND BRIDGE GATE DRIVE, LOT 16 - to Macadee Electrical Construction, in an amount not to exceed $452,106.50, and authorized a contingency amount of $30,000 for project change orders, to be approved by the City Manager, for a total authorization of $482,106.50. (b) AWARDED INSPECTION SERVICES FOR TRAFFIC SIGNAL IMPROVEMENT PROJECT AT THE INTERSECTIONS OF GOLDEN` SPRINGS DRIVE AT LEMON AVENUE, DIAMOND BAR BOULEVARD AT SUNSET CROSSING ROAD, GATEWAY CENTER DRIVE AT VALLEY VISTA DRIVE AND BRIDGE GATE DRIVE, LOT 16 - to Warren C. Siecke Transportation and Traffic Engineering in an amount not -to -exceed $37,000. 6.8 APPROVED CONTRACT AM'ENDM'ENT AND RATIFICATION OF OFFICE FURNITURE PURCHASE WITH TOTAL PLAN, INC. — in the amount of $5,156.41. MATTERS WITHDRAWN FROM CONSENT CALENDAR: 6.7 AREA "D JOINT POWERS AGREEMENT FOR INTER -AGENCY COOPERATION FOR DISASTER PREPAREDNESS - The current JPA, (Joint Powers Agreement) between L.A. County and the.. Area D cities originated in 1958. Since 1958, several modifications to disaster mmanagement Emergency ans eme nt have been identified and adopted by The Los Angeles Offices Management. Moved by MPT/Herrera, seconded by C/Ansari to continue the matter to the April 3, 2001 meeting in order for staff to obtain further information regarding membership on the governing board for Area D. Motion carried 5-0 by the following Roll Call vote: 6.8 ADOPTED RESOLUTION NO. 2001-16: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR TO AUTHORIZE THE CITY MANAGER TO APPLY FOR AVAILABLE HOUSEHOLD HAZARDOUS MARCH 20, 2001 PAGE 4 WASTE GRANTS OFFERED BY THE STATE OF CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD — The City must implement its The HHWE specifies Household Hazardous )as required by State law. p programs t be conducted b y theCity. To date, the City has implemented an agreement with the County Sanitation Districts to conduct load checks at its facilities, and has participated in L.A. County - sponsored HHW round ups. More recently, the City has been working to reach an agreement with its exclusive residential hauler to provide curbside collection of HHW, in keeping with the City's ordinance requiring its residential service provider(s) to furnish such service for a fee. To further increase the convenience of HHW collection, to augment infrequent round ups offered by the County; =and to help with reducing the cost of HHW collection, the City is working with the AQMD to set up what is referred tows a "temporary permanent facility" for HHW collection at its facilities. This facility would serve D.B. residents only, unless other jurisdictions wish to participate and provide requisite funding. Initial capitalization and operational costs would be covered by a grant offered by the California Integrated Waste Management Board. This 22 -month term grant would be in the amount of $150,000 (maximum allowed under the grant cycle), and would be available in June 2001. Moved by C/Chang, seconded by C/Ansari to adopt Resolution No. 2001-16 authorizing the City Manager to apply for all available Household Hazardous Waste Grants offered by the State of California Integrated Waste Management Board. Motion carried 5-0 by the following Roll Call vote: 7. PUBLIC HEARINGS: 7`00 p.m., or as soon thereafter as matters may be heard. None 8. OLD BUSINESS: None 9. NEW BUSINESS: 9.1 CONSIDERATION OF A NAME CHANGE FOR THE CITY OF DIAMOND BAR'S LANTERMAN DEVELOPMENTAL CENTER COMMUNITY ADVISORY COMMITTEE AND APPROVAL OF A MISSION STATEMENT — In October 2000, the State Department of Development Services and the Cities of D.B., Pomona and Walnut signed a Statement of Principles and commitment. The Statement calls for creation of a Community Advisory Committee to assure the full sharing of information and to confirm that the State is abiding by the agreement. The City of D.B. has had its own LantermanDevelopmental Center Advisory Committee for many months. In order to avoid any confusion between the two committees and to clarify its purpose, the members of the "City" committee prepared and!recommend `a name change and Mission Statement for Council approval. The City Advisory Committee recommends a name change to the "City of Diamond Bar' Lanterman Monitoring Committee." The Committee took action to recommend Council approval of the name`change and Mission Statement at MARCH 20, 2001 PAGE 5 its meeting of March 5, 2001. C/O'Connor recused herself from, discussion of this matter due to a potential conflict of interest. Moved by C/Herrera, seconded by C/Chang to approve the proposed name change of the Lanterman Advisory Committee to the City of Diamond Bar Lanterman Monitoring Committee and approve the proposed Mission Statement. Motion carried by the following Roll Call vote: RECESS TO REDEVELOPMENT AGENCY 8:00 p.m. 1. CALL TO ORDER: Chairman Chang called the meeting to order at 8:00 p.m. in the Auditorium of the South Coast 'Air Quality Management District, 21865 E. Copley Dr., Diamond Bar, CA. ROLL CALL: Agency Members Herrera, Huff, O'Connor, VC/Ansari, C/Chang Also present were: James DeStefano, Interim Executive Director; Mike Jenkins, Agency Attorney; David Liu, Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson, Communications & MarketingDirector and Lynda Burgess, Agency Secretary. 2. PUBLIC COMMENTS: None, offered. 3. CONSENT CALENDAR: Moved by AM/O'Connor, seconded by AM/Huff to approve the Consent Calendar. Motion carried 5-0 by the following Roll Call vote` 3.1 APPROVED MINUTES — Regular Meeting of March 6, 2001 —As submitted. 4. PUBLIC HEARINGS: None 5. OLD' BUSINESS: None 6. NEW BUSINESS: None 7. AGENCY MEMBER COMMENTS: ADJOURN REDEVELOPMENT AGENCY MEETING 8:04 p.m. RECONVENE CITY COUNCIL MEETING: 8:04 p.m. 10. COUNCIL SUB -COMMITTEE' REPORTS: 11. COUNCIL MEMBER COMMENTS: _ CO-( MINUTES O - MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR gf-' FEBRUARY 20,2001 1. STUDY SESSION: M/Huff called the Study Session to order at 4:40 p.m., in Room CC -8 of the South Coast Air Quality Management District, 21865 E. Copley Drive, Diamond Bar, California 91765 ROLL CALL: Ansari, Chang, O'Connor, Mayor Pro Tem Herrera and Mayor Huff. Also present were: James DeStefano, Interim City Manager; David Doyle, Deputy City Manager; David Liu, Public Works Director; Bob Rose, Community Services Director Linda: Magnuson, Finance Director; Mike Nelson, Communications & Marketing Director; Lynda Burgess, City Clerk; Kirk Phillips, Associate Engineer; Teresa Arevalo, Senior Administrative Assistant; Todd Strojny, Senior Administrative Assistant and Sgt. Bill Flannery, Lt. Pete Fosselman and Deputy St. Amant, DB/Walnut Sheriff. Discussion of Mid -Year budget; Goals and Objectives and City Beautification Plan. ADJOURNMENT M/Huff adjourned the Study Session at 6:02 p.m. to Closed Session. 1. CLOSED SESSION: M/Huff convened the Closed Session at 6:02 p.m. and adjourned the Closed Session at 6:40 p.m. to the Regular City Council Meeting 2. CALL TO ORDER: Mayor Huff called the Regular City Council Meeting to order at 6:43 p.m. in the South Coast Air Quality Management District Auditorium, 21865 E. Copley Drive, Diamond Bar, California. M/Huff announced that there was no reportable action taken at the Closed Session. PLEDGE OF ALLEGIANCE: The Pledge,of Allegiance walled by Mayor Huff. INVOCATION: The Invocation was given by Bishop Rick Johannson, Church of Jesus Christ of Latter -Day Saints. ROLL CALL: Mayor Huff, Mayor Pro Tem Herrera, and Council Members Ansari, Chang and O'Connor. Also present were: James DeStefano, Interim City Manager; Craig Steele, Assistant City Attorney; David Doyle, Deputy City Manager; David Liu, Director of Public Works; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson, Communications and Marketing Director and Lynda Burgess, City Clerk. APPROVAL OF AGENDA: M/Huff announced that Item 9.1 would be carried over to the March 6, 2001 City Council meeting. 3. A. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS- FEBRUARY 20, 2001 PAGE 2 % CITY COUNCIL 3.A.1 Presented City Tile to Mishal Montgomery recognizing her years of service to L.A. County and the City of Diamond Bar. Introduced Angie Valenzuela, new Field Representative for Supervisor Don Knabe. 3.A.2 Proclaimed February 2001 as "Black History Month." 3B. INTERIM CITY MANAGER REPORTS AND RECOMMENDATIONS: ICM/DeStefano stated that, in response to a February 6 City Councilmeeting speaker's request for assistance, staff looked into the matter of the lease increase for the Hallmark Shop at the Diamond Creek Village Shopping Center. The increase is a direct result of the County leveling an increased tax assessment against the entire property of approximately 100% in the last three years. The property owner believes that the assessment is in error and D.B. is working with the new County Supervisor's representative to reach a conclusion. ICM/DeStefano reported that the 8' high fencing being installed around the Lanterman Developmental Center is the result of a directive contained within the joint Statement of Principles and Commitment concluded between the cities and the Department of; Developmental Services in October 2000. The fence should be completed in approximately three weeks. 4. 4.A. PUBIC COMMENTS: Sue Sisk expressed concern about the closing of the Regal Cinema at the Country Hills Towne Center and how it will affect the current tenants in that center. She was also concerned about the cancellation of two meetings between the Sheriff's Department and the State Department of Developmental Service regarding the proposed security plan for the Lanterman Expansion Program. 4.13. . RESPONSE TO PUBLIC COMMENT: ICM/DeStefano stated that Regal Cinema had been in trouble for all of 2000. Eight major theater chains filed for bankruptcy during 2000. D.B. will continue to work with M&H Realty. Partners toward achieving a use for that space. It is a significant loss for the shopping center, which will affect the remaining businesses. ICM/DeStefano said his understanding is, that the scheduled Lanterman Security meetings have been canceled at the request of the State. The next security meeting is scheduled for February 26. 5. SCHEDULE OF FUTURE EVENTS: 5.1 JOINT PARKS AND RECREATION COMMISSION/TRAFFIC AND FEBRUARY 20, 2001 PAGE 3 CITY COUNCIL TRANSPORTATION COMMISSION - Re: Trails Master Plan- February 22, 2001 - 7:00 p.m., SCAQMD Hearing Board Room, 21865 E. Copley Dr. 5.2 COMMUNITY COORDINATING COMMITTEE -February 26, 2001 - 7:00 p.m., CC -2, 21865 E. Copley Dr. 5.3 PLANNING COMMISSION - February 27, 2001 - 7:00 p.m. SCAQMD Auditorium, 21865 E. Copley Dr. 5.4 COMPOSTING WORKSHOP - March 3,20G,1 10:00 a.m. to 12:00 p.m.,- Heritage Park Community Center, 2900 S. Brea Canyon Rd. 5.5 LANTERMAN ADVISORY COMMITTEE - March 5,2001 7:00 p.m., Room CC -8, SCAQMD, 21865 E. Copley Dr. 56 CITY COUNCIL MEETING March 6, 2001 - 6:30 p.m., SCAQMD Auditorium, 21865 E. Copley Dr. 5.7 CITY HALL RELOCATION- City Offices will move to the SCAQMD Building, 21825 E. Copley Drive, effective March 12, 2001. 6. CONSENT CALENDAR: . C/Chang moved, C/O'Connor seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/Herrera, M/Huff NOES; COUNCIL MEMBERS =None ABSENT: COUNCIL MEMBERS None` 6.1 APPROVED MINUTES: 6.1.1 Study Session of February 6, 2001 - As submitted. 6.1.2 Regular City Council 'Meeting of February 6, 2001 - As submitted. 6.2 RECEIVED AND FILED PLANNING COMMISSION MINUTES Regular Meeting of January 9, 2001. 6.3 APPROVED VOUCHER REGISTER - dated February 20, 2001 in the amount of $562,552.63. 6.4 REJECTED CLAIM FOR DAMAGES - Filed by Robert J. Colera November 14, 2000 and referred the matter to the City's Risk Manager for further investigation. 6.5 APPROVED NOTICE OF COMPLETION FOR AREA 2 SLURRY SEAL - ARAM OVERLAY PROJECT - Accepted the work performed by Manhole FEBRUARY 20, 2001 PAGE 4 CITY COUNCIL Adjusting, Inc. and authorized the City Clerk to file the Notice of Completion and release any retention amount thirty-five days after the recordation date. 6.6 a)ADOPTED RESOLUTION NO. 2001-11: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A REPORT RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN THE CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 38 AND ANY ASSESSMENT THEREON FOR FISCAL YEAR 2001-2001. b) ADOPTED RESOLUTION NO. 2001-12: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A REPORT RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN THE CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 39 AND ANY ASSESSMENT THEREON FOR FISCAL YEAR 2001-2001. c) ADOPTED RESOLUTION NO. 2001-13: A RESOLUTION OF THE '-CITY COUNCIL OF THE CITY OF DIAMOND BAR ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A REPORT RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN THE CITY OF'DIAMOND BAR ASSESSMENT DISTRICT NO. 41 AND ANY ASSESSMENT THEREON FOR FISCAL YEAR 2001-2001. 6.7 ADOPTED RESOLUTION NO. 2001-14: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, AUTHORIZING AND APPROVING THE EXCHANGE OF PROPOSITION A FUNDS (LOCAL RETURN TRANSIT FUNDS) TO THE CITY OF COMMERCE, CALIFORNIA, FOR GENERAL FUNDS. 6.8 APPROVED EXTENSION OF CONSULTING SERVICES AGREEMENT' WITH LDM ASSOCIATES TO EXTEND CONSULTING SERVICES TO PLANNING STAFF - in an amount not -to -exceed $30,000. 7. PUBLIC HEARING: None 8. OLD BUSINESS: 8.1 MID -YEAR BUDGET ADJUSTMENT - Council adopted Resolution No. 2000- 44 on. June 20, 2000 approving the FY 00-01 Municipal Budget. Staff is requesting that the Council approve an amendment to the budget to reflect changes outlined in the staff report. Changes include, but are not limited to, increasing the General Fund resource projections to $17,567,805 and increasing General Fund appropriations to $16,621,817. The change would result in an overall projected increase in General Fund fund balance of $945,988. FEBRUARY 20, 2001 PAGE 5 CITY COUNCIL C/O'Connor moved, C/Ansari seconded, to approve the Mid -Year Budget Amendment for the 2000=01 FY Municipal Budget. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/ Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 9. NEW BUSINESS: 9.1 CONSIDERATION OF THREE (3) APPOINTMENTS TO THE LOS ANGELES COUNTY SHERIFF'S PUBLIC SAFETY COMMITTEE - The L. A. County Sheriff's Public Safety Committee, formerly the Sheriff's Community Advisory Committee, was formed to establish community partnerships through both public and private networking and assisting in the education of the committee to the needs and goals of law enforcement with the communities of D.B. and Walnut. In addition to the name change, the composition of the Committee has also been changed to enhance the membership. Each city is now responsible for the nomination/selection of five representatives; an increase of three from previous years. Ms. Mary Matson and Mr. "Speed" 'Klinzing are currently serving as D.B.'s representatives. Over the past few months, announcements and advertisements have been completed to seek public interest. Seven community members have requested applications, with six applications being returned to date. Continued to March 6, 2001. RECESS TO REDEVELOPMENT AGENCY: M/Huff recessed the City Council Meeting at 7:20 p.m. RECONVENE CITY COUNCIL MEETING: M/Huff reconvened the City Council Meeting at 7:23 p.m. 8. SUBCOMMITTEE REPORTS AND COUNCIL MEMBER COMMENTS: C/ Chang reported that on February 8 he and C/O'Connor met with YMCA officials. He thanked the YMCA for their dedication to the community's youth. He and other Council Members attended the . D.B.H.S. Football Recognition Night. He congratulated the outgoing coach on his accomplishments. He attended the Magan Medical Center's ribbon cutting ceremonies. The facility is located on D.B. Blvd. close to D' Antonio's Ristorante. He was the keynote speaker at the February 15 Chamber of Commerce Breakfast event. Most Council Members attended the Council of African-American Parents event. He extended his condolences to the Sheriff's Department and family of Deputy Brandan Hinkle. C/Ansari spoke about her recent trip to Pakistan. Last week she attended the Chamber breakfast, the CAAP meeting and a Water Quality meeting. She spoke about losing an election on the SCAG Executive Board due to a vote by a fellow FEBRUARY 20, 2001 PAGE 6 CITY COUNCIL Council Member for another person. She thanked C/O'Connor for her vote and appreciated MPT/Herrera and C/Chang's unsuccessful attempts to be present during the voting. She felt that the loss to the City of D.B. overall would be tremendous because she would soon have become Chair of theEnergy and Environment Committee after working hard on SCAG subcommittees for five years. D.B. would have had the only representative for the entire San Gabriel Valley on Executive Board. The person who did win election to the Executive Board will have to serve on subcommittees fora number of years before being in a position to run for Executive Board office. She pointed out that the person chosen to fill the Board position had previously served from 1992 to 1996 and was absent 21 out of 41 meetings. On the other hand, her record shows that out of 53 meetings, she was only absent three times: C/O'Connor stated that on February 8, she attended the 12`" anniversary committee meeting. D.B. will celebrate its birthday on Sunday, April 29. She attended the D.B.H.S. Football Awards Ceremony on February 12. On February 13, the Council met jointly with the Planning Commission to discuss the state of the community center. On February 14, she and the Mayor attended the City of Industry's Council meeting during which approval for construction of buildings on the Industry East Project site were realized. The building closest to D.B. residents was moved back approximately 200 feet back from its original site 100 feet from Hampton Court. She appreciated the positive response from Majestic Realty and the City of Industry. On February 15, the Finance Committee met. She also participated in the D.B.H.S. mentorship program with the Pathways Academy. She attended the SCAG meeting referred to by C/Ansari. It is unfortunate that only 7 out of 25 voting members were present for the vote. On February 17, she and other Council Members attended the Council of African-American Parents cultural affair. That evening, it was her privilege to attended the Eagle Scout ceremony for James Gomez and Troop 730 and to honor him with the Council's proclamation. She also extended her condolences to the D.B. Walnut Sheriff's Department and the family of 'Deputy Brandan Hinkle. MPT/Herrera expressed her sadness over the loss of Deputy Brandan Hinkle. She extended her condolences to his family and co-workers. She stated that the first Lanterman Security Plan meeting was canceled due to inclement weather. Further cancellations were due to conflicts with State of California personnel. Hopefully, the February 26 meeting will take place and Captain Yim will have a report for the March 5 Lanterman Advisory Committee meeting. The State Community Advisory Committee has scheduled a March 15 field trip to the Canyon Springs facility. She spoke about the positive efforts of the Council of African-American Parents toward inclusion. M/Huff stated that, along with the other events previously, mentioned by Council Members, he attended the D.B.H.S. Virtual City RibbonCutting Ceremonies. The Council will be honoring D.B.H.S. coaches and athletes on March 6. Regarding the SCAG vote, he appreciated Council Member Ansari's statements. He reminded her FEBRUARY 20, 2001 PAGE 7 CITY COUNCIL that the last two times she ranforthatositi n p b he supported her. However, he was only one of 25 votes cast and he believed he cast his vote for the person who will best serve D.B. ADJOURNMENT: There being no further business to conduct, M/Huff adjourned the meeting at 7:50 p.m. in memory of D.B. Sheriff's Deputy Brandan Hinkle, to Closed Session on February 27, 2001 at 1:00 p.m. in Con :erence Room A -of City Hall, 21660 E. Copley Drive, for discussion of City Manager appli ants with DMG-Maximus. LYNDA BURGESS, City Clerk ATTEST; i Robert S. Huff, Mayor ISI II III SII ,,. (40 MINUTES OF THE CITY COUNCIL SPECIAL MEETING OF THE CITY OF DIAMOND BAR 40P FEBRUARY 27, 2001 1, STUDY SESSION: M/Huff called the Special City Council Meeting to order at 1:06 p.m., in the City Hall Conference Room A, 21660 E. Copley Drive, Diamond Bar, California 91765 ROLL CALL: Ansari, O'Connor, Mayor Pro TemHerrera and Mayor Huff. Council Member Chang arrived at 1:14 p.m. Also present were: James DeStefano, Interim City Manager and Lynda Burgess, City Clerk. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Lynda Burgess, City Clerk. APPROVAL OF AGENDA; M/Huff announced that Item 2. Closed Session would be moved to the end of the agenda following New Business. 3. A. - PUBLIC COMMENTS None Offered. 3. B. RESPONSE TO PUBLIC COMMENT: None 4. SCHEDULE OF FUTURE EVENTS: 4.1 PLANNING COMMISSION - February 27, 2001 - 7:00 p.m., SCAQMD Auditorium, 21865 E. Copley Drive. 4.2 CITY COUNCIL MEETING March 6, 2001 6:30 p.m., SCAQMD Auditorium, 21865 E. Copley Drive. 5. CONSENT CALENDAR: None 6. OLD BUSINESS: None 7 NEW BUSINESS: 7.1 CONSIDERATION OF TERMINATION OF AGREEMENT WITH RICHARDS, WATSON & GERSHON FOR CITY ATTORNEY SERVICES AND APPOINTMENT OF JENKINS & HOGIN, LLP -` MICHAEL JENK INS AS CITY ATTORNEY FOR LEGAL SERVICES.' It is recommended that the City Council approve an agreement with Jenkins & Hogin, LLP for legal services. MPT/Herrera commented that the information regarding the City's legal files contained, on Page 3 of the proposed contract does not indicate what will happen to those files upon termination of the contract. FEBRUARY 27, 2000 PAGE 2 CITY COUNCIL SPECIAL MEETING ICM/DeStefano pointed out that Subsection VI states that, upon termination of the agreement, "The firm agrees to cooperate fully in any such transition including the transfer of files." MPT/Herrera recommended that the following sentence be added to the section referring to files on Page 3 of the proposed contract, to wit: ``Upon termination, all files will be transferred to City premises." ICM/DeStefano reiterated the premise that the following sentence be added to Section VII to wit: "Upon termination, all files shall be transferred to the City. C/O'Connor recommended that the contract guarantee that the firm will be able to provide services required by the City. During a telephone conference, City Council Members discussed ,their contract concerns with CA/Jenkins. CA/Jenkins explained that, under California Law, files belong to clients. His liability insurance coverage will contain limits of $1,000,000 per claim with a $2,000,000 or $3,000,000 per occurrence aggregate. He stated that his vacation time would be the second week in April during the week when City Council does not meet. During that time, he will be in touch via e-mail through his laptop computer and by'cell phone. For the foreseeable future during his new firm's startup, he did not intend to take lengthy vacations. In the meantime, his firm will be recruiting additional help toward the end of 2001. He assured Council that he would continue to be accessible to staff members. C/O'Connor moved, C/Ansari seconded, to terminate the agreement with Richards, Watson & Gershon for City Attorney services effective March' 1, 2001 and approve an interim agreement with Jenkins & Hogin, LLP for legal services and directed staff to prepare an RFP to consider other firms. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/ Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS -None M/Huff adjourned to Closed Session at 1:28.p.m. CLOSED SESSION: Government Code Section 54957; Public Employee appointment - City Manager. M/Huff reconvened the Special City Council Meeting at 3:00 p.m. FEBRUARY 27, 2000 PAGE 3 CITY COUNCIL SPECIAL MEETING WHuff reported that no reportable action was taken during Closed Session. ADJOURNMENT: There being no further business to conduct, Muff adjourned the meeting at 3:00 p.m. to the regular March 6, 2001 City Council meeting. LYNDA BURGESS, City Clerk' ATTEST: ROBERTS. HUFF, Mayor MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR MARCH 6, 2001 1. CLOSED SESSION: None 2. CALL TO ORDER: Mayor Huff called the Regular City Council Meeting to order at 6:43 p.m. in the South Coast Air Quality Management District Auditorium, 21865 E. Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Council Member Chang. INVOCATION: None available. ROLL CALL: Mayor Huff, Mayor Pro Tem Herrera, and Council Members Ansari, Chang and O'Connor. Also present were: James DeStefano, Interim City Manager; Craig Steele, Assistant City Attorney; David Doyle, Deputy City Manager; David Liu, Director of Public Works; Bob Rose, Community Services Director Linda Magnuson, Finance Director; Mike Nelson, Communications and Marketing Director and Lynda Burgess, City Clerk. APPROVAL OF AGENDA: ICM/DeStefano recommended that Consent Calendar item 6.1.3 be continued to the March 20, 2001 meeting. 3. A. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.A.1 Presentation of Certificate of Recognition to Dominic Robinson for being named National High School All-Star Football Game Player of the Year and All State .Defensive Back - Continued to March 20, 2001. 3.A.2 Presented Certificate of Recognition to D.B.H.S. Football Coach Terry Roche and his coaching staff. 3.A.3 Presented City Tile to Ray Moore, D.B.H.S., for being named State Athletic Director of the Year. 3B. INTERIM CITY MANAGER REPORTS AND RECOMMENDATIONS: 4. 4.A. PUBIC COMMENTS: Larry Rhodes complained that since an initial brief call to Robin's Hallmark, there had been no follow up by the City. He said that several people have indicated to him that dogs at the Humane Society have dog tags and personnel are not calling the owners. His check for a two-year extension for his dog's tags had not yet been cashed. He believed that his check was discarded and expected the City to present him with his dog tags within the next 72 hours. He complimented Mayor Huff on his discreet use of his cell phone and asked the Council to again consider banning disturbing cell phones use at restaurants, meetings and theaters. MARCH 6, 2001 PAGE 2 CITY COUNCIL 4.B. RESPONSE TO PUBLIC COMMENT: Regarding the lease increase situation concerning Robin's Hallmark, ICM/DeStefano explained that staff is working with the County Supervisor's office. The property owner has told staff that the entire property has been reassessed 100% in the last three years. Staff will follow up on Mr. Rhodes' dog tag request. 5. SCHEDULE OF FUTURE EVENTS: 5.1 TRAFFIC AND TRANSPORTATION COMMISSION - March 8, 2001 - 6:00 p.m., SCAQMD Hearing Board Room, 21865 E. Copley Dr. 5.2 CITY HALL RELOCATION March 12, 2001 - Offices will be open 7:30 a.m. to 5:30 p.m. Monday through Thursday and Fridays from 7:30 a.m. to 4:30 p.m., 21825 E. Copley Dr. 5.3 PLANNING COMMISSION - March 13, 2001 - 7:00 p.m., SCAQMD Auditorium, 21865 E. Copley Dr. 5.4 JOINT MEETING OF TRAFFIC AND TRANSPORTATION COMMISSION AND PARKS AND RECREATION COMMISSION (Trails and Bicycle Master Plan) - March 19 2001 - 6:30 p.m., SCAQMD Hearing Board Room, 21865_ E. Copley Dr. 5.5 CITY COUNCIL MEETING March 20, 2001 6:30 p.m., SCAQMD auditorium, 21865 E. Copley Dr. 6. CONSENT CALENDAR: C/Ansari moved, MPT/Herrera seconded, to approve the Consent Calendar, with the exception of Items No. 6.1.3, 6.7 and 6.8. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 6.1 APPROVED MINUTES: 6.1.1 Special Joint meeting with the Planning Commission on February 13, 2001 - As submitted. 6.1.2 Study Session of February 20, 2001 - As submitted. 6.1.3. Regular Meeting of February 20, 2001 - Continued to March 20, 2001. 6.2 APPROVED VOUCHER REGISTER - dated March 6, 2001 in the amount of $836,863.23. 6.3 APPROVED TREASURER'S STATEMENT- for January 2001., MARCH 6, 2001 PAGE 3 CITY COUNCIL 6.4 REJECTED CLAIM FOR DAMAGES - Filed by Elaine Berg February 12, 2001 and referred the matter to the City's Risk Manager for further investigation. 6.5 ADOPTED RESOLUTION NO. 2001-15: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING PLANS AND SPECIFICATIONS FOR THE SYCAMORE CANYON SLIDE REPAIR. 6.6 APPROVED CONTRACT AMENDMENT WITH HUNSAKER & ASSOCIATES - in an amount not -to -exceed $18,802 and authorized a contingency amount of $3,000 for project change orders, to be approved by the City Manager, for a total authorization amount of $21,802. MATTERS WITHDRAWN FROM THE CONSENT CALENDAR. 6.7 AERIAL MAPPING SERVICES FOR THE CITY OF DIAMOND BAR - The City desires to obtain aerial mapping services for the City, including the Tres Hermanos Ranch Property and the Sphere of Influence. Landata Airborne System, Inc. will be providingthese services for the Industry -owned Tres Hermanos Ranch property and recently purchased Boy Scout Reservation. Proceeding jointly with Industry provides a distinct advantage to D.B. The two cities have negotiated the contract amount and propose to proceed with the aerial mapping as:a joint project in order to realize economy of scale savings and to share the resulting products. The proposed primaryscope of work includes field/ground control, aerial photograph, limited pla'nimetric mapping (with features to include building footprints and curb tines), and color digital orthophotography (with 6" pixel resolution at 100 foot scale) for the entire City. C/Ansari asked that good visuals of the land contiguous to the location of the proposed City of Industry water reservoir be included in the aerial photography. ICM/DeStefano responded that this is part of the scope of the City of Industry's portion of this project, the data of which will be shared with D.B. C/Ansari moved, MPT/Herrera seconded, to (a) allocate $116,500 from the unappropriated General Fund balance for aerial mapping services and (b) authorize the Mayor to enter into a contract with 'Landata'Airborne Systems, Inc. for aerial mapping services in an amount not -to -exceed $116,500: 6.8 AREA "D" JOINT POWERS AGREEMENT FOR INTER -AGENCY COOPERATION FOR DISASTER PREPAREDNESS - The current JPA, (Joint Powers Agreement) between L. A. County and the Area D cities originated in 1958. During the 40 years since its inception, the scope and nature of disaster management has changed greatly and the revised JPA reflects those changes. MARCH 6, 2001 PAGE 4 CITY COUNCIL C/Ansari asked Mr. Armentrout to explain the makeup of the new JPIA. She expressed concern about a lack of representation from the participating cities. C/O'Connor suggested that the Council draft a letter recommending clusters of three cities with a rotating position for board members (five board members for 15 cities). Mr. Armentrout offered to attend the nextArea D Board meeting to determine the Board makeup. C/Ansari moved MPT/Herrera seconded, to continue the matter to provide staff an opportunity to provide additional information. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/ Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 7. PUBLIC HEARING: None 8. OLD BUSINESS: 8.1 FIRST READING OF ORDINANCE NO. XX (2001) AMENDING DIVISIONS 1 AND 2 OF CHAPTER 12.00 OF TITLE 1.2 OF THE DIAMOND BAR MUNICIPAL CODE RELATING TO PARK RULES AND REGULATIONS (COMMERCIAL TENNIS INSTRUCTION)'- At its meeting on December 19, 2000, Council directed staff to: 1) develop an ordinance to strengthen the prohibition of unauthorized tennis instructors who use tennis courts in"public parks for their private financial gain; and 2) develop; a method to regulate private tennis instructors who desire to teach lessons at the City's court. Staff worked with the Sheriff's Department and the Parks & Recreation Commission to develop an ordinance that `contains the following elements 1) Prohibits professional tennis instruction at the City's tennis courts without a permit; 2) Increases the penalty for violating the ordinance from an infraction to a misdemeanor; and 3) establishes a commercial tennis instruction permit processthat requires payment of fees for use of the City's tennis courts for lessons. Sue Sisk felt that if the City intends to restrict tennis courts, the City should also address the problems with the skate park. Martha Bruske would like to have 3) stricken from the proposed ordinance. The parks and tennis courts should be used for City recreation only. Professional tennis instruction should be given somewhere other than the MARCH 6, 2001 PAGE 5 CITY COUNCIL City's parks. Mayor Huff cited an e-mail from Allen Wilson stating his objection to the penalty being increased from an infraction to a misdemeanor. C/Chang moved, M/Huff seconded, to approve first reading by title only and waive full reading of Ordinance No. XX(2001) and set a Public Hearing for March 20, 2001, to adopt a Resolution setting fees. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/ Herrera; M/Huff' NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 8.2 CONSIDERATION OF THREE (3) MORE APPOINTMENTS TO THE LOS ANGELES COUNTY SHERIFF'S PUBLIC SAFETY COMMITTEE The L.A.- County Sheriff's Public Safety Committee, formerly the Sheriff's Community Advisory Committee, was formed to establish community partnerships through both public and private networking and assisting in the education of the committee to the needs and goals of law enforcement with the communities of D.B. and Walnut. In addition to the name change, the composition of the Committee has also been changed to enhance the membership. Each city is now responsible for the nomination/selection of fiverepresentatives; an increase of three from previous years. Ms. Mary Matson and Mr. "Speed" Klinzing are currently serving as D.B's representatives. Over the past few months, announcements and advertisements have been completed to seek public interest. Eight community members have requested applications, with seven applications being returned to date. Continued from February 20, 2001. M/Huff announced that Council's recommendations for appointment to the L.A. County Sheriff's Public Safety Committee are Daniel Oaxaca, Bob Marvin and Robert Chou. C/O'Connor moved, M/Huff seconded, to approve Daniel Oaxaca, Bob Marvin and Robert Chou to serve on the L.A. County Sheriff's Public Safety Committee. C/Ansari stated that the choice was difficult because all of the people who applied are fine members of the community. She hoped that those individuals who were not chosen would be able to participate on other committees. Motion carried by the following Roll Call vote: MARCH 6, 2001 PAGE 6 CITY COUNCIL AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/ Herrera,, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS -None NEW BUSINESS: 9.1 Verbal presentation given by Mark Stanley of Foothill Transit regarding restructuring of bus routes at CalPoly. C/Ansari asked if it would be helpful for D.B. to send a letter to CalPoly asking for their cooperation in restructuring the bus routes. M/Huff suggested that D.B. send a letter to both Foothill Transit and CalPoly to do everything possible to find resources to build the infrastructure to a level that will accommodate buses. C/Ansari moved, C/Chang seconded, to direct a letter to Foothill Transit and to Cal Poly Pomona encouraging them to do everything possible to find resources to build the infrastructure to a level that will accommodate buses. C/Chang stated that, as a CalPoly President's Council Member, he would speak with school officials tomorrow regarding the matter. C/O'Connor suggested that when Council Members travel to Washington D.C. next week, they discuss this matter with Senators Feinstein and Boxer to discuss possible funding for this project. Motion carried` by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/ Herrera,' M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 9.2 C/O'Connor requested that the City's Assembly Member and Senators and Congressman be copied on the letter. M/Huff concurred. APPOINTMENT TO WILDLIFE CORRIDOR CONSERVATION AUTHORITY ADVISORY COMMITTEE DUE TO THE RESIGNATION OF R. J. WILLKOMM. M/Huff moved, MPT/Herrera seconded, to continue the matter to allow staff an opportunity to re -advertise for the position and obtain applicants. Without objection, the motion was so ordered. MARCH 6, 2001 PAGE 7 RECESS TO REDEVELOPMENT AGENCY: Meeting at 7:45 p.m. RECONVENE CITY COUNCIL MEETING: Meeting at 7:50 p.m. CITY COUNCIL M/Huff recessed the City Council M/Huff reconvened the City Council ICM/DeStefano announced that at the February 27 Special City Council Meeting, the Council discussed two matters: 1) Closed Session discussion regarding scheduling potential city manager candidates for interview on March 21; 2) an open public meeting with respect to a contract with Mike Jenkins and his newly formed partnership of Jenkins & Hogin, LLP. By unanimous vote, Council agreed to enter into a service agreement with Jenkins & Hogin, LLP for legal services. 9. SUBCOMMITTEE REPORTS AND COUNCIL MEMBER COMMENTS: MPT/Herrera reported on last night's Lanterman Advisory Committee meeting. The Committee adopted its Mission Statement and objectives. She requested that the document be placed on the March 20 City Council agenda for action. The Committee requested that the Council and/or the Mayor address a letter to the State Department and Mr. Clifford Allenby requesting that they inform the committee what type of environmental document the state intends to use and also requesting that this document be made available to the public as soon as possible well in advance of the public meeting mid-June 2001. The second State Community Advisory Committee meeting, of which she is co-chair, will be held on March 15. The March 15 meeting will be a field trip to the Canyon Springs facility where severe behavioral clients are housed. C/O'Connor reported on the February 21 San Gabriel Valley Council of Governments meeting concerning open space. That same day, she attended the Contract Cities meeting in the City of Industry during which SCE made a presentationconcerning the energy crisis. She also spoke at the Mt. San Antonio Board Meeting. On February 20 she, Mr. Chang and Mrs. Herrera attended funeral services for Deputy Brandon Hinkle, who was killed in the line of duty. She attended the recent Chamber mixer. She also attended Eagle Scout ceremonies for Cameron Neely, who attained this rank at the age of 13. On Friday, she attended the hearing on the merits of the lawsuit filed by WCCA, the Sierra Club and individuals. She attended the Farmer Boy ribbon cutting ceremonies and encouraged residents to partake of this new business at the corner of Brea Canyon and Lycoming . On February 25, she and Council Member Ansari attended'the fashion show luncheon for the Miss Diamond Bar Pageant. The Pageant will be held on March 24. She also attended, on behalf of the Council, a Filipino function in West Covina. On February 26, the Coordinating Committee met. She encouraged residents to consult the community bulletin boards for upcoming events. On February 27, she participated as a judge in the Walnut Valley oratorical contest. Also on February 27, the Council metwith the community center architect. She encouraged fellow Council Members to review the drawings. Five potential City Manager candidates have been selected from 50 applicants for interview later this month. She reported on her February 28 attendance at the Sanitation District meeting. She attended the swearing in of 'Rosanne Bader, selected to replace Martha House on the Mt. SAC Board of Directors. On March 2, she participated in the Author's Share. Yesterday she attended ribbon -cutting ceremonies for the Girl Scout's Spanish Trails new MARCH 6,2001 PAGE 8 CITY COUNCIL headquarters. She wished everyone a happy St. Patrick's Day. C/Chang spoke about the loss of Deputy Hinkle and paid tribute to law enforcement officers who risk their lives to protect their communities. He congratulated his son's friend Cameron Neely on his Eagle Scout Award achievement. He attended the 29th Senate District Chamber Mixer. He encouraged community members to recognize the contribution of the, YMCA to the city and participate in its fund-raising event. C/Ansari thanked C/O'Connor for reporting on several meetings attended by other City Council Members. Last week, she attended a water quality board meeting for SCAG. None of the presenters who advocated their filtration mechanisms could guarantee that their systems would remove one hundred percent of the TMDL's. Last Wednesday, she testified before the State Regional Water Quality Board and later in the week attended a Solid Waste meeting during which the matter of cities reaching 50% waste reduction was discussed. One of the by-products of solid waste is Ethanol, which can fuel vehicles. She attended a Regional Transportation meeting with the energy committee, environment committee and transportation committee. One controversial issue is the aviation program in this area. She reiterated the Council's concern about the San Jose wash proposed to be used for truck lanes. She attended a growth forecasting meeting, during which regional planning was discussed. She attended the D.B./Walnut AAUW scholarship dinner and silent auction to raise money for women who wish to return to college. She attended the Miss Diamond Bar tea and acknowledged that C/O'Connor's daughter is a participant. Yesterday, she attended a Contract Cities meeting in. Industry and a CalPoly Forum in conjunction with "Herstory" Month. She thanked the people who called her after the last Council Meeting offering them her support. She cautioned her fellow Council Members about the 'reservoir that the City of Industry intends to build and the impact it may have ion Diamond Bar. M/Huff said it was a real privilege to be a part of the Author's Share last week. Regarding projects bordering D.B., the Tires Hermanos Conservation Authority was formed to work with the City of Chino Hills related to property that Industry already owns. Because they have acquired an additional 2500 acres, it bears watching. He believed that D.B. has a good working relationship with the Industry's Council, which serves to protect the needs of this City. ADJOURNMENT: There being no further business to conduct, M/Huff adjourned the meeting at 8:24 p.m. LYNDA BURGESS, City Clerk ATTEST: ROBERTS. HUFF, Mayor f JANUARY 23, 2001 PAGE 2 PLANNING COMMISSION 7. CONTINUED PUBLIC HEARING: 7.1 Conditional Use Permit No. 2000-02, and Development Review No. 2000-20 (pursuant to Code Sections 22.58.020, 22.42.130 G and 22.48.020) are requests to co -locate a telecommunications facility on an existing monopole approved on January 25, 1993, by Conditional Use Permit No. 92- 11. The request also includes an equipment cabinet; utility pedestal and concrete pad for bath. (Continuedfrom January'9, 2001) PROJECT ADDRESS: Diamond Bar High School 21400 Pathfinder Road Diamond Bar, CA 91765 PROPERTY OWNER: Walnut Valley Unified School District 880 South Lemon avenue Walnut; CA 91789 APPLICANT: Metricom, Inc. 1460 East 33`d Street' Signal Hill, CA 90807 David Meyer, Planning Consultant, presented staff's report. Staff recommends that the Planning Commission re -open the public hearing, receive testimony, and then select from the following options: 1) close the public hearing and direct staff to prepare a resolution of approval or denial to be' presented to the Commission at its next regularly scheduled meeting for adoption; or 2) continue the public hearing to a date certain and direct the applicant to provide staff with the appropriate information. Keyur Mistry, representing Metricom, Inc. explained that Metricom is, in fact, an. Internet access provider and not a voice provider. He believes that the future of the wireless industry is the internet (data) rather than voice. With respect to landscaping, he met with PC/Meyer at the site, which resulted in the plan that is before the Commission tonight.' In Accordance with the Telecommunications Industry Association's standards, Spectracide, felt that it was unsafe to add any screening materials to a 60 foot monopole of this type due to the wind load factor. VC/Zirbes re -opened the public hearing. Craig Clute 21217 Fountain Springs Road, read from a letter with attached drawings dated January 16, 2001, which he presented to the Commission commenting on: 1)' designed functionality and co -location alternatives, 2) Structural Engineering and Design, 3).Utilities Installation and 4) Landscape Plan. He also presented: photographs of the area and reiterated his concerns about the view and the sound level readings emanating from the site. He maintains that the site has not been maintained according to the original approval. VC/Zirbes closed the public hearing.. JANUARY 23, 2001 PAGE 3 PLANNING COMMISSION C/Ruzicka said that Mr.>Clute raises valid concerns about this project and offers some constructive approaches to alternative solutions. He was impressed with staff's courtesy and tact in this instance because :the applicant's proposal _doesnot address the Commission's concerns previously expressed. He asked the applicant to address Mr. Clute's concerns. Keyur Mistry said he does not.have a copy of Mr. Clute's letter but he would be happy to address the concerns. C/Ruzicka reiterated that Mr. Clute's concerns are valid and constructive, and need to be addressed. If the applicant is unable to approach the projectas suggested -by Mr. Clute, he would like to hear the applicant's reasons. He also wants to know why the applicant believes that seven five -gallon potted plants will take care of the Commissions' concerns.. Keyur Mistry said that Metricom has a staff of site acquisition specialists who determine appropriate' locations with respect to its (Metricom) requirements for height, etc'. The high school .location was determined to be an ideal location. Diamond Bar High School would not allow Metricom toplace its antenna on one of their buildings, only on the existing monopole. He stated that he ;and PC/Meyer determined that the shrubs would be an adequate solution when they visited the site to discuss the proposed screening. "Metricom is prepared to add bushes up to the monopole in order to block out the fencing to the extent possible. C/Kuo asked the applicant if he has experience with safety problems related to screening of other projects. Keyur Mistry responded that very few monopoles have screening around one array of antennas. Many installations are attached to buildings. He is not aware that this situation has confronted them in previous installations. C/Ruzicka said that this is an opportunity for Metricom to address the issue in conjunction with 'valid concerns and suggestions that have been made by a resident who will have -to view the site on a regular basis. Keyur Mistry said that although he understands C/Ruzicka's point the applicant's primary concern is safety. Metricom has been told by the engineers who studied this tower that it would not be allowed to install screening material on the antennas. Keyur Mistry indicated to C/Tye that the first location considered was -a building on the high school' campus, which was refused by the school district. He does not know if alternativesites were considered. Existing monopoles are a first choice consideration. He stated that to tear down an existing monopole and construct a $50,000-$100,000 monopole JANUARY Z3, 2001 PAGE 4 PLANNING COMMISSION would not work for any company and especially not for anew company like Metricom. which is in the process of spending a lot of money to build a network. Companies look for the most feasible location. To co -locate would be substantially less costly. VC/Zirbes'said he believes the design; of the existing monopole is inadequate and has a negative impact on the view scape for the residents who live in the area. i Two months-aao the Commission asked the applicant to screen the installation. The only thing the applicant ' has done is to a'the existing pole owner if they can handle any kind of screen and the sk; owner has stated that the pole cannot handle' screening which means that the pole cannot be shielded. He does not believe the applicant has provided sufficient evidence to indicate that they have made an earnest effort to seek an alternative site. He doe not believe that the existing .monopole is,the anchor to the "quilt." He does not see any substantial reason to move forward to approve the project. VC/Zirbes moved, C/Tye seconded, to direct staff to prepare a resolution of denial for Conditional Use Permit No. 2000-02, and Development Review No. 2000-20 including a condition that the, applicant remove :the public hearing _notice from the property for presentation at the next Commission meeting. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Kuo, Ruzicka, Tye, VC/Zirbes NOES: COMMISSIONERS: None ABSENT: _ COMMISSIONERS: Chair/Nelson 7.2 Development Review No. 2000-15 (pursuant to Code Section 22.48.020) is a request to construct a two-story, single-family residence of approximately 9;471 square feet, with a basement, balconies, porch, and a three -car, 1546 square, foot garage. Additionally,` the request includes an accessory gazebo structure containing approximately 400 square feet under. roof. (Continued from December 12, 2000) PROJECT ADDRESS: 1819.Deninger Lane Diamond Bar, CA 91765 PROPERTY OWNER: Hardip Gill 100 Stagecoach Circle West Covina, CA 91791 APPLICANT: Chary Dagam 1000 North Regal Canyon Drive Walnut, CA 91789 PC/Meyer presented staff's report. Staff recommends that thePlanning Commission approve Development Review No. 200.0-15, Findings of Fact, and conditions of approval, as listed with the resolution. JANUARY-23, 2001' PAGE 5 PLANNING COMMISSION VC/Zirbes opened the public hearing. Chary Dagam, project architect, pointed out that the lot area is 67,000square feet. The design included a three-car garage. However, The Country Estates Homeowners Association requested a four-car garage which the revised plans reflect. The house has been designed to be compatible with "The Country Estates architectural styles and standards. Further, the house has been designed to provide for the minimum amount of grading possible. VC/Zirbes closed the public hearing. C/Ruzicka' moved, C/Tye seconded, to approve Development Review No. 2000-15, Findings of Fact, and conditions of approval as stated in the resolution subject to amending' the resolution to indicate a four-car garage instead of a three-car garage (Page 2, Item 4 (e).). Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Kuo, Ruzicka, Tye, VC/Zirbes NOES:. COMMISSIONERS:: None ABSENT: COMMISSIONERS: Chair/Nelson 8, PUBLIC HEARINGS: None. 9. PLANNING COMMISSION COMMENTS: VC/Zirbes asked if staff can include as a condition to require that the applicant remove the public hearing notice sign from their property within a certain number of days of completion of the public hearing process. Further, can the applicant be required to post a deposit in an amount sufficient to cover the city's cost of removal in the event that the applicant fails to comply: PC/Meyer said he would discuss the matter with ICM/DeStefano and report back to the Planning Commission at its next meeting; 10. INFORMATIONAL ITEMS: 10.1 Maintenance Ordinance - Specifically, roofing requirements. VC/Zirbes askedstaffto prepare a report/draft ordinance/code amendment for discussion at a future Commission meeting. C/Ruzicka suggested that the matter be 'considered at a future date when several Development Code items are discussed. PC/Meyer suggested that Development Code amendments be considered after the selection of a new City Manager. CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION DECEMBER 14, 200 CALL TO ORDER: Chairman Morris called the meeting to order at 6:07 p.m. at the South Coast Air Quality Management District Headquarters Hearing Board Room, 21865 East Copley Drive, Diamond Bar, California: PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Chairman Morris. ROLL CALL: Commissioners: Chairman Roland Morris, Vice Chairman Arun Virginkar and Commissioner Joseph Kung. Commissioners Jack Istik and Joyce Leonard -Colby were excused. Also Present were: David Liu, Director of Public Works;, John Ilasin, Assistant Engineer; Sonya Joe, Development Services Assistant; Linda Smith, Development Services Assistant; Diane Jakubowski, O'Rourke Engineering; Deputy Diane Dodd, and Sharon Gomez, Administrative Secretary, I APPROVAL OF MINUTES: A. Minutes of November 9, 2000. C/Kung moved, VC/Virginkar seconded, to approve the minutes of November 9, 2000 as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Kung, VC/Virginkar, Chair/Morris NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Istik, Joyce Leonard -Colby. II COMMISSION COMMENTS: None Offered. III PUBLIC COMMENTS: George Stamp, 23849 Minnequa Drive, spoke about the speeding traffic on the downslope of Sunset Crossing Road from the school. He is concerned about the lack of DECEMBER 14, 2000 PAGE 2 T&T COMMISSION visibility when moving from Bower Cascade Place onto Minnequa Drive. He suggested that a stop sign be installed on the down slope of Sunset Crossing at Bower Cascade Place. Chair/Morris asked staff to agendize a discussion of Sunset Crossing Road from Diamond Bar Boulevard to Golden Springs Drive. He further suggested that the speed trailer be located on Sunset Crossing Road in the vicinity of Bower Cascade Place. IV CONSENT CALENDAR: None V OLD BUSINESS: A. Decorah Road Traffic Concerns. DPW/Liu and consultant Diane Jakubowski, O'Rourke Engineering presented staff's report. Staff recommends that the Traffic and Transportation Commission receive public input and direct staff as necessary. Chery Cooper, 23826 Decorah Road, Member, Board of Directors, Diamond Point Homeowners Association, presented a letter to the Commission indicating the results of a survey of the association's residents. Forty-three and forty percent favored stop signs at Del Sol and at Platina respectively, and thirty-five percent favored a stop sign at El Encino. There were also concerns expressed by residents about speeding on other streets. The entire length of Decorah Road as it turns into Navajo Spring Road is a very long stretch of road and with no controls at any point, other than the curve in the street, people speed. Residents would like the Commission to consider more than one stop sign. Ray Hallenbeck, 208 Navajo Spring Road, asked the Commission to consider placing speed humps at the curve where Decorah Road and Navajo Spring Road intersect. He finds it difficult to back out of his driveway on Sundays. He does not believe the placement of the radar trailer helped the speeding issue. He believes the trailer should be placed near the curve in the road. He asked the Commission to read his letter and consider his concerns. Grace MacBride, 435 Willapa Lane, has seen people cross the yellow lines at the curve coming up the street at about 50 miles per hour. She is especially interested in having a stop signs at Del Sol, El Encino and Platina. When cars are parked along the street drivers have a tendency to cross over the yellow lines. Decorah Road is a nice speedway for young drivers. Chinh Pham, 24145 Decorah Road, has seen an incrcase in speeding and noisy modified vehicles during the past three years. When he attempts to back his car out of his driveway onto the street he is fearful of oncoming speeding traffic on the blind corner. He parks his car in front of his house on the street. Every night when the same noisy car passes his house his car alarm goes off. He requested the Commission to consider a stop sign at Briar Creek Road. DPW/Liu reported that staff received an e-mail from Anne Long, 23840 Decorah Road, who favors installation of as many stop signs as the street can handle. Chair/Morris asked that staff's study include the entire length of Decorah Road as well as, Navajo Spring Road and Briar Creek Road. He further suggested that the radar trailer be placed at the curvature of Decorah Road near Navajo Spring Road to get a better accurate speed reading. In response to C/Kung, DPW/Liu stated that with respect to asking for the cooperation of local residents in the matter of speeding, the Diamond Point Homeowners Association is very active and seeks the cooperation of its residents. In addition, whenever possible, staff places educational articles in the newsletter. VC/Virginkar moved, C/Kung seconded, to install all -way stop signs at Platina Drive at Decorah Road and Del Sol Lane at Decorah Road. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Kung, VC/Virginkar, Chair/Morris NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Leonard -Colby, Istik. DPW/Liu informed the residents that this matter will be forwarded to the City Council for their consideration. B. Comprehensive School Safety Study - report by Diane Jakubowski. 1. Chaparral Middle School Stop Sign Warrant Analysis for the intersection of Ironbark Drive and spruce Tree Drive. - Staff recommends that the Traffic and Transportation Commission review the information and direct staff as necessary. Following discussion, the Commission concurred to agendize this matter for the January 11 meeting. 2. Golden Springs Elementary School Crossing Guard Analysis. Staff recommends that the Traffic and Transportation Commission review the information and direct staff as necessary. DECEMBER 14,2000 PAGE 4 T&T COMMISSION VC/Virginkar moved, C/Kung seconded, to forward a recommendation to the City Council to place a crossing guard at the back of the school on a trial basis (a specific period of time) with full agreement from the school that if the placement does not solve the problems the City can, at its option, remove the crossing guard. Motion carried by the following Roil Call vote: AYES: COMMISSIONERS: Kung, VC/Virginkar, Chair/Morris NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Leonard -Colby, Istik. 3. Walnut Elementary School Crossing Guard Analysis. Staff recommends that the Traffic and Transportation Commission review the information and direct staff as necessary. VC/Virginkar moved, C/Kung seconded, to forward a recommendation to the City Council to place of a crossing guard at the intersection of Glenwick Avenue/Lycoming Road intersection on a trial basis (a specific period of time) with full agreement from the school that if the placement does not solve the problems the City can, at its option, remove the crossing guard. AYES: COMMISSIONERS: Kung, VC/Virginkar, Chair/Morris NOES: COMMISSIONERS: None ABSENT: ;COMMISSIONERS: Leonard -Colby, Istik. VI NEW BUSINESS VII STATUS OF PREVIOUS ACTION ITEMS L Report on Previous Action Items. DPW/Liu reported that at its November 7 meeting, the City Council approved plans and specifications for left turn signals at Golden Springs Drive and Lemon Avenue and Diamond Bar Boulevard at Sunset Crossing Road. On Tuesday, December 19, staff will present a recommendation to the City Council for approval of plans and specifications for the Golden Springs Drive/Grand Avenue traffic signal modification: VIII ITEMS FROM COMMISSIONERS IX ITEMS FROM STAFF A. Monthly Traffic Enforcement Update for September, October and November, 2000 - Continued to December 14, 2000. X INFORMATIONAL ITEMS: A. Temple Avenue/Avenida Rancheros Left Turn Signal Phasing Request B. Ordinance No. 05 (1999) and Diamond Bar Municipal Code Title 10 - Vehicles and Traffic. C. Future Agenda Items. XI SCHEDULE OF FUTURE CITY EVENTS: As agendized. ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission, Chair/Morris adjourned the meeting at 7:34 p.m. to the joint meeting with the Parks and Recreation Commission. Respectfully, /s/ David G. Liu David G Lite Secretary Attest: ISI Roland Morris Chairman Roland Morris �.'2 . . CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION JANUARY 11, 2001 CALL TO ORDER: Chairman Morris called the meeting to order at 7:05 p.m. at the South Coast Air Quality Management District Headquarters Hearing Board Room, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by ChairmanMorris. ROLL CALL; Commissioners: Chairman Roland Morris; Vice Chairman Arun Virginkar and Commissioner Jack Istik, Joseph Kung and Joyce Leonard Also Present were: David Liu, Director of Public Works;, John Easin, Assistant Engineer; Sonya Joe, Development Services Assistant; Linda Smith, Development Services Assistant; Deputy Diane Dodd, and Sharon Gomez; Administrative Secretary. I COMMISSION COMMENTS: None Offered. II PUBLIC COMMENTS: None Offered. III CONSENT CALENDAR: DPW/Liu introduced Associate Engineer Kirk Phillips. IV OLD BUSINESS: A. Speeding Concerns along Cold Spring Lane. DSA/Joe presented staff's report. Staff recommends that the Traffic and Transportation Commission'recommend installation of a 25 mile per hour speed limit regulatory sign in the middle of the downhill incline on Cold spring Lane between Barbi Lane and Diamond bar Boulevard for vehicles traveling northbound. Following discussion, VC/Virginkar moved, C/Leonard seconded, to approve staff's recommendation that the Traffic and Transportation Commission recommend installation of a 25 Mile Per Hour Speed Limit Regulatory Sign in the middle of the downhill incline on Cold Spring Lane between Barbi Lane and Diamond Bar Boulevard for vehicles traveling northbound. Motion carried by the JANUARY 11, 2001 PAGE 2T&T COMMISSION following Roll Call vote: AYES: COMMISSIONERS: _ Istk, Kung, Leonard, VC/Virginkar, Chair/Morris NOES: COMMISSIONERS: None - ABSENT: COMMISSIONERS: None V. NEW BUSINESS: None VI STATUS OF PREVIOUS ACTION ITEMS: 1. DPW/Liu stated that the December minutes will be included in the February packet: 2. DPW/Liu reported that at the December 19, 2000 City Council meeting, staff presented information regarding a light emitting diode (TED) traffic signal conversion and rebate program which the Council approved. It is anticipated that the conversion will be completed by the `end of June, 2001. VII ITEMS FROM COMMISSIONERS: C/Leonard-Colby reported that with all of the mitigation measures imposed by the School Traffic Study there is still a problem of vehicles spilling over onto Diamond Bar Boulevard as northbound traffic makes a right turn onto Quail Summit Drive. Chair/Morris reiterated his concerns about construction on Diamond Bar Boulevard at Tin Drive interfering with through traffic during peak hours as well as the pavement condition. VIII ITEMS FROM STAFF A. DPW/Liu reported that prior to the beginning of tonight's meeting, staff distributed a complaint letter from Angela Chao to Commissioners regarding neighbors parking in front of her residence. This letter will be forwarded to the City's Code Enforcement Officer for review and follow-up: B. Monthly Traffic Enforcement Update for December, 2000 -Report presented by ; Deputy Diane Dodd: IX INFORMATIONAL ITEMS: A. Sunset Crossing Road Traffic Concerns. Presentation by AE/Easin. A JANUARY 11,'2001 PAGE 3 T&T COMMISSION C/Istik suggested that, the speed limit be lowered to 25 mph. VC/Virginkar recommended that if speeding concerns continue, consideration be given to placing a stop sign at Tellgate Drive. Chair/Morris suggested placing the speed trailer on Sunset Crossing Road. The area west of the SR 57 contains a little league field, YMCA and residences. He is concerned as to why the city has a 40 mph speed limit in that area. He would like the Commission to investigate placement of a stop sign toward the lower end of Sunset Crossing Road in the area of Tellgate Drive or Navajo Springs Road. His primary concern is to keep vehicles on the SR 57 and reduce cut -through traffic. C/Istik commented that at one time the Commission discussed creating a meandering sidewalk and narrowing the street to slowthetraffic. He believes that an immediate step could be taken to curb the speeding vehicles by eliminating or replacing the 40 mph sign at Prospectors Road. B. Shaded Wood Road Parking Concern. ET/Ilasin presented staff's report. Staff will continue to monitor the area with site visits. Chair/Morris suggested that staff be directed to look into mitigation measures designed to discourage parking in front of residences and encourage parking in, the car pool C. Comprehensive School Safety Study Update. Report by DSA/Smith. She indicated that representatives from Chaparral Middle School; Golden Springs Elementary and Walnut Elementary will be present for the February Commission meeting to discuss matters of concern. D. City -Wide Comprehensive Trails Master Plan. Chair/Morris reported on the joint Parks and Recreation and Traffic and Transportation Commission meeting regarding the Trails Master Plan. He expressed concern about the grade of some streets being considered for bike routes. C/Istik suggested that one lane on Sunset Crossing Road, a flat street and fairly safe area to ride a bicycle, could be installed from Diamond Bar Boulevard to the little league field and back. E. Future Agenda Items. t CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION FEBRUARY 8, 2001 CALL TO ORDER: Chairman Morris called the meeting to order at 7:10 p.m. at the South Coast Air Quality Management District Headquarters Hearing Board Room, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Commissioner Leonard. ROLL CALL: Commissioners: Chairman Roland Morris, and Commissioner Jack Istik, Joseph Kung and Joyce Leonard Vice Chairman Arun Virginkar was excused. Also Present were: David Liu, Director of Public Works; Kirk Phillips, Associate Engineer; Sonya Joe, Development Services Assistant; Linda Smith, Development Services Assistant; Deputy Diane Dodd, and Sharon Gomez, Administrative Secretary. I APPROVALOF MINUTES A. Minutes of December 14, 2000 Continued to March 8, 2001 B. Minutes of Joint Traffic & Transportation and Parks & Recreation Commission meeting of December 14, 2000 - Continued to March 8, 2001 C. Minutes of January 11, 2001. C/Leonard moved, C/Kung seconded, to approve the Minutes of January 11, 2001 as presented. Motion carried by the following Roll Call vote; AYES: COMMISSIONERS: Istik, Kung, Leonard -Colby, Chair/Morris NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: VC/Virginkar II COMMISSION COMMENTS: None Offered. III PUBLIC COMMENTS: Larry Rhodes spoke about congestion and safety concerns in connection with business ingress/egress's (In `n Out, animal hospital, etc) in the area of Golden Springs Drive and Brea Canyon Road. The timing of left turn signal FEBRUARY 8, 2001 PAGE TWO T & T COMMISSION arrow yellow caution light (northbound Brea Canyon Road from Golden Springs Road) needs to be increased slightly because the signal does not allow sufficient time for vehicles to clear the intersection, especially during peak evening hours. IV CONSENT CALENDAR: None V OLD BUSINESS: A. Traffic Concerns Around Chaparral Middle School. DSA/Smith presented staff's report. Staff recommends that the Traffic and Transportation Commission review the information provided by staff, receive public testimony and discuss traffic conditions at the intersection of Spruce Tree Drive and Ironbark Drive in front of Chaparral Middle School. Martin Ramirez, 1446 Spruce Tree Drive (directly across from Chaparral Middle School) stated that over the past five years the traffic has become unbearable and he feels like a captive in his own home. People parkin his driveway and when he asks them to move their cars they get upset. He believes the traffic can be relieved through use of a busing system, crossing guards or sheriff's deputies. David Little, 22910 Aspen Knoll Drive, suggested that the City consider a "no right turn on red" at Diamond Bar Boulevard during school drop off/pick up hours similar to the situation at Lorbeer Middle School; install a three-way stop at Spruce Tree Drive and Mountain Laurel Way which will allow the Spruce Tree Drive traffic to clear and reduce traffic on Ironbark Drive; install a'three-way, stop at Ironbark Drive and Spruce Tree Drive; install a "No U -Turn" sign at the junction of Aspen Knoll Drive and Spruce Tree Drive; and stripe Ironbark Drive near the school. Tan Keating, Principal, Chaparral Middle School, said she appreciates the insight and patience of the residents who live near the school. Last year following an accident in.which a student was hit crossing Diamond Bar Boulevard; she requested a crossing guard for that street. She and her staff members monitor traffic to the best of their ability and at the risk of their safety. She is not opposed to the suggestion for a three-way stop at Ironbark Drive and Spruce Tree Drive. Her main concerns are the u -turns that vehicles are making and the safety of students crossing Ironbark Drive to get to their parent's cars. C/Istik suggested that Principal Keating, consider using additional Proposition A funds to subsidies transportation funds to encourage busing. C/Leonard believes this school needs a crosswalk at the first intersection at Aspen Knoll Drive and make the intersection a three-way stop. She would like to see a FEBRUARY 8, 2001 PAGE TWO T & T COMMISSION reconfiguration of the off-street parking lot to accommodate school buses as well as, vehicular traffic. Chair/Morris said he would like staff to consider all recommendations in light of solving problems without creating additional problems. He further suggested that the Sheriff's Department look at the area and make recommendations to staff. DPW/Liu stated he would like to facilitate a field meeting with staff, Sheriff's Department, and the school to look at the circulation on-site and off-site to determine possible mitigation measures. Principal Keating asked that the residents who have testified this evening be invited to participate in the field meeting. C/Kung asked the school to look at the possibility of a re -design of its parking lot from one bus lane and three car lanes to one bus lane and one to two car lanes and increase the street width to alleviate the traffic jam. C/Leonard=Colby referred staff to the reconfiguration of the D.B.H.S. parking lot and the dedicated bus lane as a possible configuration for Chaparral Middle_ School's parking lot. Chair/Morris indicated to staff that the principal is receptive to consideration of a reconfiguration of the school's parking lot. VI NEW BUSINESS A. Speeding concerns on N. Rock River Drive. DSA/Joe presented staff's report. Staff recommends that the Commission discuss this item and forward the matter to the Sheriff's Department. The Commission tabled this item so staff may continue to study the speeding concerns on N. Rock River Drive. B. Shaded Wood Road Parking Concerns. AE/Phillips presented staff's report. DPW/Liu stated that currently, there is no provision for limiting parking to a certain group on public streets. As an alternative, the City can establish a _ preferential parking district which allows preferential treatment for the impacted residents. Residents who have complained are not present at tonight's meeting. FEBRUARY 8, 2001 PAGE FOUR T & T COMMISSION Although staff has not observe that the number of parked vehicles has become unmanageable the City wants, to maintain the integrity of its residential neighborhoods. VII STATUS OF PREVIOUS ACTION ITEMS DPW/Liu reported that at its January 16 meeting, the City Council approved the Letter of Agreement with the MTA for 1.3 million dollars to help pay for the upcoming Brea Canyon Road street scape project from Pathfinder Road to the southerly boundary line near Silver Bullet Drive. CalTrans has not yet approved the project plans. Construction is slated to begin in May or June 2000. On February 6 the City Council approved the Commission's recommendation to install two multi -way stop signs on Decorah Road at Platina Drive and Del Sol Lane as well as, the crossing guard services recommended by the Commission (El Encino at Prospect Valley for Golden Springs Elementary School and Glenwick and Lycoming for Walnut Elementary School). Also on Tuesday, February 6, the Council approved the Grand Avenue at Golden Springs Drive traffic signal modification and the contract amendment for the LED street light improvements AE/Phillips updated the Commission on the status of the Pulte Homesproject VIII ITEMS FROM COMMISSIONERS IX ITEMS FROM STAFF A. Monthly Traffic Enforcement Update for September, October and November 2000 was presented by Dep. Diane Dodd. B. DPW/Liu reported on the upcoming move of the City's offices on March 12, 2001 to the ACMD building at 21825 E. Copley Drive C. DPW/Liu updated the Commission on the new 9/80 work schedule for staff beginning on February 12, 2001, X INFORMATIONAL ITEMS A. Sunset Crossing Road Traffic Concerns AM Phillips stated one 40 mph traffic sign has been removed, Staff will continue to monitor the situation in order to determine if an additional speed limit sign needs to be removed. B. City -Wide Comprehensive Trails Master Plan FEBRUARY 8, 2001 PAGE FIVE T & T COMMISSION DPW/Liu reported on the two Open House Meetings held recently. Only one resident attended the February 1, 2001 meeting and 15 residents attended the February 3, 2001 meeting. The next joint meeting with the Parks and Recreation Commission will be held on Thursday, February 22, 2001 at 7:00 p.m. C. Speeding Concerns Along Cold Spring Lane DSA/Joe reported the installation of a 25 mph speed limit sign placed on the street light pole in front of 21467 Cold Spring Lane. D. Future Agenda Items 1. A request was received from Fire Station No. 121, located at 346 Armitos, to study the excessive speeding of vehicles in the area of the fire station. 2. C/Morris suggested inviting a representative from Caltrans to discuss regional traffic issues and freeway cut-throughtraffic in the City of Diamond Bar. XI SCHEDULE OF FUTURE CITY EVENTS: As agendized. ADJOURNMENT: C/Kung moved, C/Istik seconded, to adjourn the meeting. There being no further business to come before the Traffic and Transportation Commission, Chair/Morris adjourned the meeting at 8:10 p.m. to the joint meeting with the Parks and Recreation Commission on January 22, 2001 at 7:00 p.m. Respectfully, /s/ David G. Liu David G. Liu Secretary Attest: 1s/ Roland Morris Chairman Roland Morris -31 v �}.ti t SAP- fah 't C +.t VOUCHER; REGISTER - PAGE: 1 PREPAID Ct Tt. __.� f, i'��'l i •i- t-r.T L1 +€ r !- "- - _" _,t . __C.__i..;_-...-«3a a:+ �- REP A : n_ A.t -' TOTAL t_ •ra - Q3 ADVANCED ti TCC CONICEPT ,.DOI-. {- - 5522 , RS u TOTAL,' P _a A15..r--: _ 'art , - - - ' TOTAL VOUCHERE _ 10177 s;_TOT - - A •tis '- :n TOTAL - 4318 TOTAL DUE VENDOR 4 0014095-42111--_PRE-PRESSs TOTAL P P A 4922 TOTAL.:S 44 - VENDORTOTAL DUE f 1C _ { -. e "- 2229 232.; __ : = r ,CA r P s - a 2942.._ ...;,�« - 9999 ._ .., .ss .: - - r -,n !_-,:; .t_}..ER TOTAL DUE VIEN-11-1.— 3.37.00 :. 337. ANN ANGEL! — TOTAL 1_ ca rri T110TAL_ VOUCHERS : _ Ol .: ARMENTKUT CONSULTANTS 0C;14440-44"140-- 449 e. 0014i40-4120,0-- 10231 FEE; 01 k PEP «x'« e..0 01 ?t__::.e E•i - --. —.. t 2492.. , .,_. _..._ve i L - TOTAL C .,_ .-: i.: 352 TOTAL % '01 IR 6 . _ 9992 DUE VENDOR1.217_ 1,371412 : AT&T ; LONG ISTAN ARD,t -. '9 .. ;.. .. - -«9,,2 9: _S, s...:.mow• 21 t 97 :—_ - i �9999 i_L S L- '•' •- ; :;- . -.._ v _ -.a...... LONJ T CHARGES _TOTAL . i� `. TOTAL PREPAIT.-S-i r 02- 13050001 0"!W A FMN DOE! :_. !G i' KJ -- ,.._ WE .. _moi•. r ._ TOTAL :T _ - r -•C TOTAL VOUCHERS ' .,:.x... .. TO Tf- c , --T r-rtr,n-, C OFFICEPRODUICTS 1" ' YPPLIESYVCS COMM 32 t " 0015350-41200-- it - "` _. L., RECREATION ..__rrrr ?i - -'. C: •. my -i,a i rgt - - -'li _ L i z ! Ct,9 3G SUPPLIES i. _.. S_: _E'.. IL -` N1405 fi`v__ Cr 1M.^ 9PPLIES FIANCE 19.23 r A .. r 'f�_• TOTAL 00 27511_72 T Rt-Es251;72 BUDEET R. A 74A INT .. _�.___: -tL__0-- v ,._ C7,. -'tib _t�._ 28405 ti ,.�.tt...:-.:i' Y€'4. r.., D' •; O ERS, TO'' DUE f N', n` -:yei_Q n4_ _ - l <<r Tt -1 it 3-42315-- -01014`211 CAPIC AWARESi,EN 4 C'_C 0-3/2012061 MUS OTA:.. PREPA 1 EIS ! t ,! I i J TOTAL DUE CCCA 0014WW330- CCCA wl COWAN 425 00 03!2012001 46471 C,cif 1�1 ii'j CCA_ `M}'S 1 10,31 00 ,:3 jot -1L .e01 .6471 0014010-4233;' ' PRC' CREDIT :t>layL A_i!_ - 0 1,9 25.00 TOTAL VIG"JiCH .00 TO 4L DU tEi 2CIR _ smut .. v _.J YS ;. .. - .lam : - ZHINO HILLS FORD 10-015310-4220D- TOTAL DUE VENDOR 6 AWi>. : to _: _.. f...m: 27210 2&137 01' AINT 35 TOTALVOUCIERS 595.11 TOTAL. DUE. S _ .11 71, 75,, . -all. ,,: .•-"_ _:._ f as '3r L C _ M 11-jr .: __.. VC-RUCE-H RS j LN T MI : Ulu 1-: ..1:: gV :: 3 T Tryri 00 T-1 JC 60 BRMII e I Ems J. rr C 'aT C t P r 77 :. inqC. pp, 72 0. AL:. TO � 3 t _ ,v RI -11%4, r. G I'j'{' Pi f ��"7 ..___ ..i:v.slaHE ... t µ _, NV tet..- •!• '. _: MI -YD :. ;O ;- , T Y { --, - 1C9� �FtIJ ^-.� Rin rMrt i F {'-' S4i C I lAA! }y,P, Tfit+. CI 00155-54-45507— Ut T TA t r :C H.. �.,_ r. .,.Fv_ ,:_..._CRI. .r1123.MIA ^ T 3 -h; .Ll __ im I i n DUU7 E C � C A. tA :a_,.:_. _ ._.:..... �, : _.: �. a •i R,F ._:.-it-fi/_. L rt3:_ �.:;.•;- C r --BR = , :. .jam• } 'i VEN n. viS E B A 1 :. G Oill mc —11YMill. l.. _s `11__ .�__-� __: {' F�: L_.: fn !._r.uv._�_ R'.: rt, - y t V - J .: r .�: 4i. ': i ... _ .. is2,_;. ER _ 4022 vl �: 001 r. r, I . '_y. .. 0220 ' - ,.'. -[ [ _- _ ` r ... r_:��_ _E_'_ ._I - i -w :. ,4000. _,. _r—:. s s'.. .. :. ... CLER FE IL 2-1 •_ :_•.{.. 2202_ 00;22 .., 'S}<i•:: SVCS - 0014050-4232=y - ..__� - ..:-_ 22:00 004;2.; vO: � —910 i _4 - _M1 SUPPLIES Cu S_C,_:. RECtKZAT I ON I 0014"10-42225- 0=541200-- _ 0-- tEN '-GMT „�SWK y S Ld; l ._ 4701 i 0.140 _. __ _ FINANCE 7 , !; 2827 -r,._' t_'. .;G _ °: 4220 SHEE 79.22 :. P. __ -4402 SUPPLIES' 3173 £ Ch .. .. 0000.. is TOTAL - 'iis ei_3 - FREPAH-S , r _r - I t:�.. I _ �2002 :0 BAR L - _ .. 0020. ;:j _ Z ',:-.• 0004 v_.e .._e ._v. 4002_ 2:'T-.-'..-! y.: - ._.A'h. 4020 4022_:" I. -1 OlVOLCERS 0 0 I , - TO L � 02 _ 0002 '—" - - _ F4 i 4000*: TOTALt R 912L,56 CiO_ y 14 i. 0000.. a SEARCH TOTAL PREE AIDS TO .' V0111- ;_• - 0000 .tt -. rO_. TOTAL ' ":_•— jf il5 r,r'` - 7, IT' CC a fi TOTAL , 4020 ..}::_ r� TOTALit lf`I C __ T 0 T A.t DUE VEINIDOR .. - 55 00 - 404,01 2200_: 00:00:. ,. _: _.,i. 'Lc 1.`? i / 4 fit i :_ .:_ TOTAL v 1 ! -: DUE 4_.ii_: VENDOR_ •• {,1 - :. lei. Ft r ATE r c ; r x U, 07PTIn" C r-. n t - III 1 Tl m1 -; i to _ t „ nij t t 1 LH J V - OIJ 1: ! E_ - pc- - - - - _ t'. -: ,-. — t r t t z.i `-It r A! r _ Cl . i _ -r - Trrtij-.CF i. s P, 1r.r1 t - Iq r r k r RUI Er i r1Fp c i _! �, - PRE.L T + -F� k. F_ YI?J,...Ri _-jam _.,__v�• r _ T n _i L__ ?.. ._:: .. `, • IT 1 - T } n - - �• ____�.':_:__ '...� ,_.:_ -...� r}r .T i�f=:_GrTr,+ _ v'Fi c:r<' ,.0 c.- n i. !LTiiL 1. ! t t F _ C 0.1 t s TIT—Al 1.. ii iT��• t _..iL ' 'jLj`1jY: tl lL j tY.Tf r �, 4= ` 'T IF ONTi Il J k:_t .�,. i. i, _:x E uk.T1'a? T _ rE t �t,E a:i� t _ ' .: r r ri r �- v' Ae — '' -... T iT, tE 14, 1�i� + vF , J, RT i- T P, i F T _ 7a C .F 5 in 100 -. Lva_: _ 45 - n MIM- k : n - - ._ . t f__ F F, L' i � z_ . E.,v:. vt .Wi .:F Vis. L=1_ s+ :...';. r .Gilt P� .,.:_ -r- r. _ -iFr a_.: i , ' tiT ...f . -p i� D7, t. :'•i '' r .a— { •.Las;_. :'sou,. :1;..� - _.'. .« - CiT Al _ 8 -, -:raj Yt t-, t iv - Wt .r: _._a _� ,v,,:ee wl, :. ,�..: v a. _: .�: f •: -__ -tic--4,- ; s , T r , Ti l f nTF i l a jT 154.916 ,• '.i�`r-- ; _ _ ,,., Int:` n � —:a<i —,F1. - Diq _v — - - - r, , ASK- ri �t FR - T' .IR FFLIES . _ .iii ..._:..1_. _ _ _ �i Etf tl ! i. wear_ 1: _1_.5ttr�Itr.s v. : C' TET ": _tea_: r sT FUND, . ,:_vi^L• : i - r _ ,-� i �f r . : :.: F _ .,. itv� JF T PMF }' -.; PDO; _.�., -- __ - 0 - a -: alMn- mg- TL t t--rr �a•.,r-, __ _�-.. ' E �F .,t-Exfht m ..moo n r C:`T s-1 s U : -TIL Ti LA AND _ r 3 1 - -'__,: ti yip Rs L_} ; i Tr TE n 'p - -_ f :' ypTt 0v E' r t f_ - .SCE e A. ,~ qu. R y. _ - -56 V r Il�c T p,F,L L A { rlr• IV IM 5_1 EC r nT f+ .....:. a.L ,. .!t i •4 ! h'. _. .r::�tt7 a: n.:.,: i on V I _ :.. L � - i --VOjl - :� .. 41 r 1 NIR Wl_ MN ate., _-u. { I E rl 7 J.i err Ji rJ j> ry_ ri i1 r .,�1 4: t,r ,....._ `= '-s. f.-, M_.t t�9 _ n s r' 2 414; iM. . _ - til c' T Ito v OMNI ..1. L.s ;:z f0cll - - r TrTAI PREP 7'?_ TOT VICUCKEPS 3(1.00 , rT j.. Fli r� I f:Q .::il of !(i ',#n if FLS i.T+"t ter. -1 i!-- l^'� 1!_ ff4- 4F Fl Crab: .' _ t_ MAL I p 'I;: PAI s 32stl Tnnt Iy I, CHER � nn T OT AL DUE VE 34, ..,,1E ilh GC y t_` C ITrAr iiT ! I cor,, i R.' CT iI nr' 1 r *r e4 p SLI - r I fig _I .r- - - , 0 DO }C-. I T N r II TL ,. r TI_ Ai _.LJ IIV TLI. L Ll00?E �� •-•3 ER `1 R i_ LY;,, --C7 G r ± ,I r rt _ In: V t TO V DIF- TENT .. t r ,.III `. ?:, : ii: .k?tt� 'i 0J., TL' '_Mrii,_ _oV_-.J- C. , r,. rl ZA .; 7t,�C :.- C -k r F wV. i p- - pp oArnm ?i rr rt (.. T Cr• yT 1!Pup ;q; 5.5N TY s iTV PC : _ T r 23. t_-MCIRD n - D-1 R- RUN- :t VV ' Y -:..:. pi _ r._ i « -.. e., tea'• 4_ yt.- - - 14 r - t ,-. `Dl CnTC 33 r` 15, {jf' 1 < <1 a.. VO (_F. i _SISTER 3 _ alk i CFf T_ t`i^ ry.:� it T-t-rnq• - `tom 4 �k`i!'7r[ r{rr�,:Tr i!•}r, �tat�j iki7 F Tr _L'i�� y>r� - a_ _.. _ v ,.CON F :. .. ttt-L PREP AT Ejq , t U A,`T = C L EEL- f r r.;� _ jT. ..:. ..., _ V - { rff ft'a n T_Tt E::�s.::. a fi 5: . l , CAT • : i Tr DH -Pi vtv k, w ri t _ m 1 —, .. r r s _ j -, , , uE, r. .; — c :.., �— :C H 1 n - i i I: .. _ .- {t1 I, A 71 ,RUN DATE; r 3 f c v 05i'-17,26 i- - RE t. TER - PAGE, _ C U- 03/20/2001 : r - , - 1- ,.a, v -v _v. : ___.. A.._.i _ .. PO r F CESC1 '£ F 2 G f84 PRINT �, r L F4 _ ._a•.. _» '.M[ SVCS C. _.may _ _ ING -£ � :r. IL tali_ ..,__.,?_!_ , -15. .__ _ :Y r / is - 157 EODUITIIHERN !SON SVES RIT _ t i J `I - : 21 ' ,-- ELECIFg; c " »-: rc.D015222-4226-- :..:. . ...rte 14 C. ELECT SwSAAPLE HILL, 00108-42126— 3a&93 ELECT EVC!S-PANTER.A 2,645.76, kELECT £ l y= i r, — -26-ri.it. _ PETER ELECT 0,_ .; 'f 0111 EVCS-STARSENE 12=10 ELECT r N : ;.. _ ` 0 ___' 0-,11--S, C ,._, C S N C nE 1'92 TONAL AT D,.5 � _7W. 61 . F viii ,. ;-.: N MANAGEMENT t, _ { i 1 t.Pt == _ . .L_. ._ , ' COMMON AREA by Of € J.. ; - .._ arca. ._ TOTAL lz-Cl; EIRu -t. ,: 9 _ .fir. r o - - _ ,.--46310y r1,01'.1249 DESIGN U: r- - - �T c .. - - ',:_, TOTAL DUE VENDOR MW MARK ST a<MANT - - 12644!i-42340--- PER. i I r MM RELTNS OFCF'. -tv 03/20j,2001 t,t A85 ' TOTMAL 136 5111", !OTAL VOUCHERS or", TOTAL LEE VENDOR ' : i x. STARLITE i t TOTAL 3 £ r 1 .0 x t__: TOTALVOUCHERS ..x gn ars res .,.,. DUE _ R[ t BATE c t t'lt-;,(tr (1,9-b2t, F rtEV MMMTER DUE THIRD FIEFi _ q ..s,:_ ..___ 5,.a S`. :__ NT DATE "TE L11111M.D, HOTEL r' O7A , 2 48 .- c ._ 'i -.__ i SLIPFLIES_ fORN - t�: - TOTAL r r 1 D : r H E RS I 7 y - TOTAL t t l' 27 rt - 'i iTPI F"-R'E.PAlDz -- ' _ DMIENdam:: _ 160 TRPFFIC—'001' ROL SERVICE, - I 1. 125 _4 Cl _ SUR PLIES - ROAD 11764'3115324 t E.. ROAD MAINT 015554-41250— -- TOTAL PREPAIESS' V - 1,6TIOTAL 11.58 _ ;i i I x r. r O _ ... -,- AW6M ii. T+ - is36600 TOTALIFEPAIDS 00 II - A I _ DUE b 7 So `- _ -C: ._ ru nR ,,-a ,: I: I E—A—Z= r� t. i.,, �.t: << F.J. sr.L 4 T UD r- •,- . rr -,,.- - - .,-- r: EHhtt.- r .- era eFi .. -t ft.+ t ; i 4 -Imp - r{ � 1 3r, -�i..,:i.-1i__[-f1__. j n .=�,- i�.,s,sixl CrT - � y L, �'."YLTjFIT I_MMTr.`3' VV vj GCF- ;..- �' EL; _ rissi 1.�. ....! c . -�- r N!T C G :=?.e. r: -,t ., Ti` .if}irl:.e ,h_,.,_L7i �A }! - —iv'.:i� r ii.TI� M;r} kff MRR' 1 Y' crr ti �..>.. ii_ Fiifr 1i �. i�lLl _ -22812345918 C WTI +F MA 14N!T }�,Ee1TArc rca y �1{ ., -,Jt 15233'r yr 5 - icn_ Cr nr _ �1— t +� _y Mr itt �.}.A3 .'� i VI Fi�Ai t-'�k, r t n _ [, s.>U= -• - '--0-1 AL Fr I rrn •-5 20,67p,ai. n� T AL T;L 1 . y z e r ,r.,__P'DRI-Ii -�-----�. 42125---- �' i E? pp. C A .� _ Dr 55 r} i. F." va _ - _,.,. :._..�: v__3 �r v!! ��u Vit,+ •s , -Oro p C...H C. LI;Nrita. TOTAL 9i 3 :. V f- _ _ 25 r - _ t , ZE � n ESE..,_ c. r - AC -. - ', r pit i '::!i�:,_- v�iT _: Ltrti, ,yx;;5 ;il:+_,E"CC`.. !,�. _f:- _W 11_ „.. DQUE IHNI' .;' GA: P L? t — �I : r rL r' I rr'T 3-i 1... ZJ__�.. i_i . f -'r: 1 fat "'- :.. .., 1_raG_,Lti.F£ Ti1:=` f� �_T t•, v I `3 1,?E5 r!gTPTr'1GA T. r ..0rkit — WAT Ell r,<, — R+ _ r - n VU v. _ ,Y F. - y tT'34 ..� , 4.- __-.._. , 'i LFt f -"qn.,,. 3:.__ Ir rr k� LCCr_CC r: :j.i• i } r-./ r r 1. s+s_.' - - 'i _ fE } } l t a Clot t Liii r ht _ 1 f .,_ff } n -r'' :i ; f i 1 -- r. -_i. u! _ -' t_vi•: - tf J ly 1 - 4a,.7V - .:.5 1 �__ _ L _•.r i L�. ..yF i ,�- q P . 464, of ' ; r, mK—_ _ I OF3 4 r s-- - - ry=.r jl- -f (' 4_ArF=: -A £ L ',}Tj f ri FLA ,� - L t y f _Fj _ 011 i C AL _. 3 -2 _ i acc -- ,-Sli r, L --aA MNT4=!' �*;A r.,—, 't5 4 } ri ri _'-. y L-: �,ag l'lr-: C:j r• _ r'i — ( - 'r r_ WATERINI >.. Cs� -1, _': fi , TO -1 AL PREPLIEEI 06. 7- A! f'�s 1 HERS' _ .: r1 E y EMM R TFL =_S.:L .. �..._�.. r f�,y yyn .__, :: .Rl'U'll DATE: 01 09:17-,26 VWCWR REGISTER - PW 17 DUE THRU; 03/20/2001 PC # MOMEPREPAID DEECRIPTION -AR C"hl E ful SAM,, 1T 00 . 15"ZO-42325-1- REIMB-MTG SUPPLIES 2433 TOTAL FR*E:PAIDE' 0 T 0 TAIL D U E -E N D OF: 20 PAUL WRIGH 2 10742 An SMPPgX&T/D 0 03/20/200-1 46.47? TOTAL FRE11F-416 . -- -i TO'TAL BE VIEW:,' 15M XEROX CORPORATION jAN 0 11, 347.17 Q 81 9 CE0326702 BASE ChAMES - JAN 347.117 TOTAL ?REPAIDS '00 TOTAL VD!----CHER5 694.34 TOTAL DUE VENDOR 694,34 REPORT TOTAL FREPAIDS RRMT TOTAL MUICHERSS'15- REPORT TOTAL 450,904.05 CL.-UM FOR DAMAGES 5/31/00 Reserve for Filing Stamp TO PERSON OR FR©PERI` Claim No. L Claims for death, injury to person or to Personal property must be filed not later than six (6) months after the occurrence. (Gov. Code Sec. 911.2) �= 2. Claims for damages to real Property must be filed not later than one (1) year ` :' after the occurrence. ,(Gov. Code Sec. 911.2) M 3. Read entire claim before filing. - J= 4. See 2 for die p .Page gram upon, which to locate Lroe of accident. 5. This claim form must be signed on page 2 at bottom: .�- 6. Attach separate sheets, if necessary, to give full details. (SIGN EACH SHEET) w 7. Claim must be filed with the'City Clerk. (Gov. Code Sec. 915a) ` 8- Additional documentation submitted with claim becomes a permanent part of the record To CITY CLERK Age of Claunant;(if natlnt l person). CITY OF DIAMOND BAR 21660 E. COPLEY DRIVE, SUITE 100 DIAMOND BAR, CA 91765` Name of Claimant Hama Tdgphooe Number �t1G ars �'"1 �-�•Ir�n ,/ 3iU� CI�-� i�j �- Home Addreu ofGA4W&ot and State Business Telephone Numbw /1 1City Business Address of Clamant City and State Give address to wbicb you desire notices or communications to be seat regardiogthis claim: !'4 G t-1 `�:�s-l['ae✓ �1 �t ► F �: �`�-�n�r� r-1 I ' C,� �'iOZ.S� How did DAMAGE or injury octan? Give E ar[iculars ��� When did DAMAGE or W]URY occur?Give full particulars date, time of day: C.0 tom` C>� y C7%V Jm-- 11 O 1 Where didDAM'&E or INrnmv owrn De ay aid where appropriate,p Describe ,uugive street names and addresses. Ifdragram is provided in blank space on back of foam indicate measurements from landmarks: .J��r-n c� CYiL.. L�.v.� � �. ._ ."1—Ni—��, � �3�'S� •rti JCov�ni� �lYl C_]h�l�'t1�i1C� �1�.�`1�1�xi What particular A'--k or OMISSION du you claim caused the m 1m5' �' damage? Gree names of City employees aaaarnlgthe mlury or -� damage, ifknown -.! hc_ div �, ` �, -.r• Wbat DAMAGE or INJURIES do you cb m resulted? Clive: futl team of injuries or damages c i . Who: AMOUN do you claim on account of elr� ' n iteach em ofinjury or damage as of date of presentation o claim computation giving basis of 1 C.I.VChi -, ac 116 Give ESTIMATED AMOUNT of your claim for personal, personal propeAy, and/or real property damages. Giveof oomputatioa (i SEE PAGE 2 (oveR) ( Ck ��-' i THIS CLAIM MUST BE SIGNED ONzRE E SID CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. m _ (A) TO: Honorable Mayor and Members of the City Council MEETING DATE: March 20, 2001 REPORT DATE: March 15, 2001 FROM: James DeStefano, Interim City Manager TITLE: Award of the Construction Contract for the Traffic Signal Improvement Project at the Intersections of Golden Springs Drive at Lemon Avenue, Diamond Bar Boulevard at Sunset Crossing Road, Gateway Center Drive at Valley Vista Drive and Bridge Gate Drive at Lot 16. SUMMARY: On February 6, 2001, City Council approved the plans and specifications and authorized the City Clerk to advertise and receive bids for the Traffic Signal Improvement Project at the Intersections of Golden Springs Drive at Lemon Avenue, Diamond Bar Boulevard at Sunset Crossing Road, Gateway Center Drive at Valley Vista Drive and Bridge Gate Drive at Lot 16. The bids were opened and publicly read. A total of 6 bids were received. The lowest responsible bidder is Macadee Electrical Construction, Chino Hills, California, with a bid amount of $452,106.50. RECOMMENDATION: That the City Council award the construction contract for the Traffic Signal Improvement Project at the Intersections of Golden Springs Drive at Lemon Avenue, Diamond Bar Boulevard at Sunset Crossing Road, Gateway Center Drive at Valley Vista Drive and Bridge Gate Drive of Lot 16 to Macadee Electrical Construction, in an amount not to exceed $452,106.50, and authorize a contingency amount of $30,000.00 for project change orders, to be approved by the City Manager, for a total authorization of $482,106.50. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing, Resolution Bid Specification Ordinance Other: X Agreement SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? N/A Yes No 2. Does the report require a majority vote? Majority 3. Has environmental impact been assessed? NLA Yes No 4. Has the report been reviewed by a Commission? _ NLA _ Yes _ No Which Commission? 5. Are other departments affected by the report? NLA Yes No TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, Interim City Manager SUBJECT: Award of the Construction Contract for the Traffic Signal Improvement Project at the Intersectionof Golden Springs Drive at Lemon Avenue, 'Diamond Bar Boulevard` at Sunset Crossing Road, Gateway Center Drive at Valley Vista Drive and Bridge Gate Drive at Lot 16. RECOMMENDATION: That the City Council award the construction contract for the Traffic Signal Improvement Project at the Intersection of Golden Springs Drive at Lemon Avenue, Diamond Bar Boulevard at Sunset Crossing Road, Gateway Center Drive at Valley Vista Drive and Bridge Gate Drive at Lot 16 to Macadee Electrical Construction, in an amount not -to -exceed $452,106.50 and authorize a contingency amount of $30,000.00 for project change orders to be approved by the City Manager, for a total authorization of $482,106.50. FINANCIAL SUMMARY: In the Fiscal Year 2000-2001 Mid -Year Budget Amendment, $520,000.00 was budgeted from Gas Tax for the Traffic Signal Improvement Project at the Intersection of Golden Springs Drive at Lemon Avenue, Diamond Bar Boulevard at Sunset Crossing Road, Gateway Center Drive at Valley Vista Drive and Bridge Gate Drive at Lot 16. A total authorization amount of $482,106.50 is being requested for the construction of the project. This leaves $37,893.50 for inspection services. BACKGROUND/DISCUSSION: On February 6, 2001, the City Council adopted Resolution No. 2001-08, A Resolution of the City Council of City of Diamond Bar Approving the Plans and Specifications for the Traffic Signal Improvement Project at the Intersections of Golden Springs Drive at Lemon Avenue, Diamond Bar Boulevard at Sunset Crossing Road, Gateway Center Drive at Valley Vista Drive and Bridge Gate Drive at Lot 16 in said City and Authorizing and Directing the City Clerk to Advertise to Receive' Bids. A total of 6 bids were received on March 6, 2001. The bids were opened and publicly read. The bids were as follows: Contractor Bid Amount Macadee Electrical Construction $452,106.50 L.A. Signal, Inc. $453,860.00 New West Signal $495,299.25 Steiny and Co., Inc. $514,329.00 V.T. Electric, Inc. $541,610.00 Dynalectric $560,750.00 The lowest r this projbiddsr is acadee Electrical Construction with a bid of $452,106.50. The Engineer's responsible 00. A total of $520,000 has been budgeted from Gas Tax for the construction and inspection of this project. The total authorization being requested for the construction is $482,106.50, including the contingency. This leaves $37,893.50 for inspection' services. The signal improvements for Gateway Center Drive at Valley Vista Drive and Bridge Gate Drive at Lot 16 are new signals. The signal improvements for Golden Springs' Drive at Lemon Avenue and Diamond Bar Boulevard at Sunset Crossing Road are complete replacement of the existing signals with new signals which will include the addition of left turn signals for all four approaches at Golden Springs Drive and Lemon Avenue and for east and westbound Sunset Crossing at Diamond Bar Boulevard, Key aspects of requirements to be placed upon the contractor includes: ➢ Construction Schedule to be submitted at least 10 calendar days prior to the start of work. Notification to the residents, utility owners and other public agencies. ➢ Completion of all work within 120 calendar days. ➢ Liquidated Damages of $500.00/calendar day for non-performance. The anticipated timeline for project milestones is as follows: Award of Construction Contract March 20, 2001 Notice to Proceed/Start of Construction April 2, 2001 End of Construction July 31, 2001 Prepared by. Kirk Phillips CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. (B) TO: Honorable Mayor and Members of the City Council MEETING DATE:. March 20, 2001 REPORT DATE: March 15, 2001 FROM: James DeStefano Interim City Manager TITLE: Award of Inspection Services for the Traffic Signal Improvement Project at the Intersections of Golden Springs Drive at Lemon Avenue, -Diamond Bar Boulevard at Sunset Crossing Road, Gateway Center Drive at Valley Vista Drive and Bridge Gate Drive at Lot 16. SUMMARY: On February 6, 2001, the City Council approved the plans and specifications and authorized the City Clerk to advertise and receive bids for the Traffic Signal Improvement Project at the Intersections of Golden Springs Drive at Lemon Avenue, Diamond Bar Boulevard at Sunset Crossing Road, Gateway Center Drive at Valley Vista Drive and Bridge Gate Drive at Lot 16. Staff proposes to use the inspection services of Warren C. Siecke Transportation and Traffic'Engineering to provide the necessary construction inspection on this project. Mr. Warren C. Siecke has provided the City with a proposal for the necessary inspection services in an amount not -to -exceed $37,000.00, including the preparation of As -Built Plans once the project is completed. RECOMMENDATION: That the City Council award the inspection services to Warren C. Siecke Transportation and Traffic Engineering in amount not -to -exceed $37,000.00. LIST OF ATTACHMENTS: X Staff Report — Public Hearing Resolution Bid Specification Ordinance X Other: Proposal for Inspection Services Agreement SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? N/A Yes No 2. Does the report require a majority vote? Majority 3. Has environmental impact been assessed? NIA Yes No 4. Has the report been reviewed by a Commission? N/A _ Yes _ No Which Commission? 5. Are other departments affected by the report? N/A Yes No VIEWED Y: J es DeSte ` no Dav' G. iu Interim City Manager Director of Public Works CITY COUNCIL REPORT AGENDA NO. (B) MEETING DATE: March 20, 2001 TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, Interim City Manager SUBJECT: Award of Inspection Services for the Traffic Signal Improvement Project at the Intersections of Golden Springs Drive at Lemon Avenue, Diamond Bar Boulevard at Sunset Crossing Road, Gateway Center Drive at Valley Vista Drive and Bridge Gate Drive at Lot 16.,, RECOMMENDATION: That the City Council award the inspection services to Warren C. Siecke Transportation and Traffic Engineering in an amount not -to -exceed $37,000.00. FINANCIAL SUMMARY: ` In the Fiscal Year 2000-2001 Mid -Year Budget Amendment, $520,000.00 was budgeted from Gas Tax for the Traffic Signal` Improvement Project at the Intersections of Golden Springs Drive at Lemon Avenue, Diamond Bar Boulevard' at Sunset Crossing Road, Gateway Center Drive at Valley Vista Drive and Bridge Gate Drive at Lot 16. A total authorization amount of $482,106.50 has been requested for the construction of the project, which leaves $37,893.50 for the necessary inspection services. Staff is recommending that the City Council award the inspection services to Warren C. Siecke Transportation and Traffic Engineering in an amount not -to -exceed $37,000.00. BACKGROUND/DISCUSSION: On February 6, 2000, the City Council adopted Resolution No. 2001-08, A Resolution of the City Council of the City of Diamond Bar Approving Plans and Specifications for the Traffic Signal Improvement Project at the Intersections of Golden Springs Drive at Lemon Avenue, Diamond Bar Boulevard at Sunset Crossing Road, Gateway Center'Drive at Valley Vista Drive' and Bridge Gate Drive at Lot' 16 in said City and Authorizing and Directing the City Clerk to Advertise to Receive Bids. Staff proposes to use the inspection services of Warren C. Siecke Transportation and Traffic Engineering to provide the necessary construction inspection on this project.' Mr. Warren C. Siecke has,provided the City with a proposal (See Attachment "A") for the necessary inspection services in an amount not -to -exceed $37,000.00, including the preparation of As -Built Plans once the project is completed. The anticipated timeline for project milestones is as follows: Award of Construction Contract March 20, 2001 Notice to Proceed/Start of Construction April 2, 2001 End of Construction July 31, 2001 TRANS ROR RT -47- GN , %M �,R.�.F�?y ENG MEERiNG March 13, 2001 Mr. David Liu, P. E. Director of Public Warks City of Diamond Bar Suite 190 21660 East Copley Drive Diamond Bar, CA 917654177 SUBJECT: Traffic Signal Construction Observation Golden Springs Drive and Lemon Avenue Diamond Bar Boulevard and Sunset Crossing Road Gateway Center Drive and VaUey Vista Drive Bridge Gate Drive and Lot 16 Driveway I am pleased to submit this proposal to provide construction observation services and preparation of as - built plans for traffic signal work at tho subject intersections. Mr. John H= will be assigned as the observer. Mr. Huie is thorn cortsiruction based. on his tw ughlY � with traffic signal enty-five years experience in the field. He has gained knowledge of city Procedures and preferences through his inspection of the last several: signal =aiiations'in the City. Our fee wW be computed on a time and material basis _ using the category two rates is our current traffic leering services agreement. The estimated fee breakdown is shown in the fofiovying table. We will not exceed the total without your PnOr approval However, we reserve the right to request ` additional compensation if the contractor proves to be extremely difficult to manage. ITEM ITEM TOTAL Cosi 1 Construction Observation $35,000.40 2 Prepare As -Bu lts$2,000.00 Total 537,000.40 If you need additional inibrmation, please call me. Sincerely.. - GY/ Warren C. Siecke, P- E. &'iONVMP 031301 20142 CANYON DR., YOR$A LINDA, CA 923$6-6053 a 714/974-6247 • FAX 774/779-1644 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. 4,.? TO: James DeStefano, Interim City Manager MEETING DATE: March 20, 2001 REPORT DATE: FROM: Phil Armentrout TITLE: AREA "D JOINT POWERS AGREEMENT FOR INTER -AGENCY COOPERATION FOR DISASTER PREPAREDNESS SUMMARY: The current JPA, (Joint Powers of Agreement) between Los Angeles County and the Area D cities originated in 1958. Since 1958, several modifications to disaster management have been identified and adopted by The Los Angeles Offices of Emergency Management. RECOMMENDATION: It recommended that the City Counciladopt the revised JPA which includes theuse of SEMS (Standardized Emergency Management System), which became law in 1995 and recognizes the Los Angeles County Operational Area as the lead agency for disaster management, LIST OF ATTACHMENTS: X Staff Report Resolution(s) Ordinance(s) _ Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: Public Hearing Notification Bid Specification (on file in City Clerk's office) _ Other: Notice of Completion 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? X Yes _ No 2. Does the report require a majority vote?- X Yes No 3. Has environmental impact been assessed? _ _ Yes X_ No 4. Has the report been reviewed by a Commission? _ Yes X No Which Commission? 5. Are other departments affected by the report? _ Yes X No Report discussed with the following affected departments: REVIEWED BY: DEPARTMENT HEAD: Ja 4LdatBurge`ss��� es DeStefa o David A. Doyle Interim City Manager Deputy City Manager City Clerk CITY COUNCIL REPORT AGENDA NO. _ MEETING DATE: March 20 2001 TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, Interim City Manager SUBJECT: Revised Joint Powers Agreement (JPA) ISSUE STATEMENT: Should the City Council adopt the proposed JPA for Inter -Agency Cooperation with Area"D" and Los Angeles County? RECOMMENDATION: It is recommended that the : City Council adopt the revised Joint Powers Agreement, including the use of SEMs (Standardized Emergency Management System), which became law in 1995, its Addendum and recognizes the Los Angeles County Operational Area as the lead agency for disaster management. FINANCIAL SUMMARY: - Existing annual budget item. The annual cost to Area D remains the same as last year at $2,724,40. BACKGROUND: The attached Joint Powers Agreement (JPA) is a revision of an existing agreement between Los Angeles County and Area D cities; which originated in 1958. Since 1958 several modifications in disaster management have been identified and adopted by the Los Angeles County Offices of Emergency Management. The attached JPA incorporates these changes. The existing JPA places an emphasis on civil defense, whereas the revised JPA addresses a wide variety of disasters, including natural, man-made and technological' events.` The revised JPA includes the use of SEMs, (Standardized Emergency Management System) which became state law in 1995 and recognizes the Los Angeles County Operational Area as the lead agency for disaster management. Also included in the revised JPA is a duty statement for the Area D Coordinator, with responsibility outlines for both emergency and non -emergency roles. This item was originally presented to the City Council on March 6, 2001. At that time the City Council requested additional information regarding the selection process of the Executive Board members. Subsequently, City Staff contacted the Area D Coordinator to discuss this issue. According to the Area D Coordinator, there are two governing boards, the Executive Board and the Governing Board. The Governing Board consists of one representative from each Area D City. The Emergency Services Coordinator for the City of Diamond Bar attends the Area D monthly meetings and provides the information received at the meetings to City Staff: 2 Regarding the selection of the Executive board for the JPA, the selection is a process that was decided in 1958, when the JPA was developed. The board is made- up of individuals from various positions representing citiesfrom Area D. The positions range from elected officials, police, fire, city managers and employees. The represented cities are a mix of large and small cities, fully contract and non- contract cities. The typical term` for a`position on the Executive board is two to four years. The board meets six times a year. The JPA has: been approved in both form and content by the legal counsel for Los Angeles County and by the City Attorney. PREPARED BY: Phil Armentrout, Emergency Services Coordinator JOINT POWERS AGREEMENT TO PROVIDE FOR INTER -AGENCY COOPERATION IN MAJOR NATURAL OR MAN-MADE DISASTER DISASTER MANAGEMENT AREA D Los Angeles County Operational Area WHEREAS, natural or man-made disasters such as earthquakes, fires, floods, civil unrest, acts of terrorism or other physical manifestations may affect the peace, health, safety and general welfare of large numbers of persons and extensive areas; and WHEREAS, the State of California has adopted the Standardized Emergency Management System ("SEMS") pursuant to Title 19, Division 2 of the State's Code of Regulations requiring all local governments within a county geographic area to be organized into a single Operational Area; and WHEREAS, in accordance whn SEMS, the Board of Supervisors of the County of Los Angeles established the Los Angeles County Operational Area ("Operational Area') on July 5, 1995, with the County of Los Angeles serving as the lead agency of the Los Angeles County Operational Area; and WHEREAS, to enable the Los Angeles; County Operational Area to accomplish the objectives of SEMS by promoting greater efficiencies in disaster management, planning, training, and preparedness, it is essential to coordinate the efforts of the cities within the Los Angeles County Operational Area; and WHEREAS, such coordination can be accomplished by cooperative management, planning, training, and ;preparedness action through responsible agencies prior to the time disaster response is required and areadjpa.wpd 09/08/9$ WHEREAS", there have been established ;Disaster Management Areas (previously known as "Civil Defense Areas") within the Los Angeles County Operational Area, each having a Disaster Management Area Coordinator who serves as a representative on the Operational Area Advisory Board to facilitate communication between the cities and the Operational Area; and WHEREAS, the parties to this Agreement are located within Disaster Management Area D of the Los Angeles County Operational Area and, therefore, have mutual interests and objectives to accomplish with reference to disaster management, planning, training and preparedness within said Area D; and WHEREAS, the power to prepare for and mitigate natural or man-made disasters, and the power to act in case of emergency or disaster, are all powers common to the parties to this Agreement; and WHEREAS, that in order to efficiently and adequately exercise the powers hereinabove referred to, it is essential that skilled personnel, charged with the duty of coordinating disaster management efforts, should be provided in order to obtain maximum benefits; and WHEREAS, that the parties to this Agreement believe the arrangements and provisions provided by this Agreement will best serve the public peace_ health, safety, and general welfare of said respective parties, and of the Los Angeles County Operational Area and, therefore, shall supersede any prior agreement concerning Civil Defense Areas or Disaster Management Areas. NOW THEREFORE, in consideration of the foregoing recitals and of the benefits which will be derived from the coordination of disaster management, planning, training and preparedness efforts, F and the availability of skilled personnel with adequate knowledge for coordination purposes, the parties hereto do hereby mutually covenant and agree with each other, under the =adjpa.wpd 0108198 power, and authority to'do so granted under the provisions of Chapter 5 of Division 7 of Title 1 (Section 6500 et seq.) of the Government Code of the State of California, as follows: 1.0 Purpose 1.1 The purpose of this Agreement is to promote the coordination of disaster management, planning, training and preparedness efforts of the parties by cooperative planning and related activity under the direction of a Disaster Management Area Board. This Agreement shall supersede any prior agreement by the parties hereto concerning these matters. 2.0 Creation of Disaster Management Area Board 2.1 There is hereby created the Disaster Management Area D Board ("Governing Board"). The Governing Board at a minimum shall consist of one repres6ntative from each party who shall be appointed to the Governing Board by the governing body of each party, and who may be removed at any time by such governing body: Each party may appoint an alternate who may actin the absence of the designated representative. No representative or alternate shall be appointed who is not an official cr empicyee of the appointing party. At its option. the Governing Board may create an Executive Board or any standing committees as required. The Executive Board shall establish rules and procedures for its operation. 3.0 -Powers of the Disaster Management Area Board 3.1 Within 60 days after this Agreement is formally approved by a minimum of three(3) parties, including two (2) cities and the County, the current Coordinator for the existing Civil Defense Area areadjpawpd 09/08/98 D or Disaster Management Area D, in conjunction with the County Operational Area Office of Emergency Management, shall assist this Governing Board to provide for implementation of the provisions of this Agreement. 3.2 The Governing 'Board shall determine the most appropriate means to provide direct coordination and communication between the 'Los Angeles County Operational Area and the parties to this Agreement. This may include retaining a full-time Disaster Management Area Coordinator, or designating a lead agency to serve as Disaster Management Area Coordinator to work cooperatively to strengthen the Disaster Management Area as part of the Operational Area in disaster management, planning, training and preparedness. If the Governing Board designates a Coordinator who is not a lead agency or an employee of a party, the terms and conditions governing the services of the Coordinator shall be established by the Governing Board who shall designaie the administrative practices. The Disaster Managers sent Area Coordinator shall act as the Governing Board's representative on the Operational Area Advisory Board. 3.3 Standard duties of the Disaster Management Area Coordinator or designated lead agency functioning. in that capacity shall minimally include those identified in the attached "Duty Statement" Optional responsibilities fisted in the Duty Statement may be modified as necessary by said Board in meeting its specific needs. 3.4 The Governing Board shall have such powers as are granted by statute to general law cities to perform the duties specified in this Agreement, and such powers are subject to the same restrictions upon the manner of exercising the powers as in: a general law city. 3.5 The Governing Board shall have the duty and responsibility to determine if personnel will be employed under this Agreement; the compensation of such personnel; the location of the areadjpa wpd 09/08/98 Office Headquarters; all matters relating to policy and finance; and the overall supervision and direction of the personnel employed. 3.6 Nothing contained in this Agreement shall be construed as granting to any board, person, or other entity, the responsibility or power of each of the parties hereto to protect against the loss of life and property solely within their respective jurisdictions. ,The parties specifically retain such responsibility and power. 4.0 Rules of the Board 4.1 A simple majority'of said Board shall constitutea quorum for the -transaction of business unless otherwise designated by the Governing Board. The Governing Board shall elect one of its own members as Chair of the Governing Board. The Governing Board shall provide for the time and place of its owl nneetings,-shall promulgate, its own rules,, and c;o;iduct its business according to Robert's Rules of Order. It shall cause to be kept a record of its proceedings and shall furnish a copy thereof to each of the parties hereto. 5.0 Audit 5.1 if in the process of conducting its duties the Governing Board receives funds, property or other assets from any source, said Governing Board shall be strictly accountable for those assets and shall report all receipts and disbursements, as provided in the Addendum to this Agreement. 5.2 Any party shall have the right during regular business hours to examine, inspect, review and copy, at its own expense; all books, records, accounts and other documents of the Governing Board relating to this Agreement. areadjpa.wpd 09/08/98 .ISI 6.0 Duration of this Agreement 6.1 This Agreement shall take effect and be in full farce as soon as such Agreement shall be duly executed by a minimum of three (3) parties, including two (2) cities and the County, and shall continue in full force and effect until such time as the member parties determineit is in the public interest to dissolve the Disaster Management Area D. 6.2 The parties hereto shall have the right to withdraw from this Agreement effective July 1 of any calendar year by filing a written notice of intention to so withdraw from said Disaster Management Area on or before the first day of April of such year: In the event of the withdrawal from this Agreement of one or more of the parties hereto, this Agreement shall continue and remain in full force and effect insofar as the remaining parties are concerned. Any costs of the program provided for herein shall De borne by the remaining parties in accordance with the I Addendum to this Agreement. 7.0 Disposition of Assets 7.1 The party or parties electing to withdraw from this Agreement prior to final termination shall not lie entitled to any refund or payment from any properties or assets accumulated as a result of the joint exercise of powers herein. Upon final termination of this Agreement all property and any surplus or remaining funds acquired hereunder shall be distributed to the parties to this Agreement at the time of such termination in proportion to their contributions for the last calendar year during which the Agreement was effective. areadjpawpd 09/08/98 8.0 Amendments 8.1 This Agreement may be amended from time -to -time by the unanimous agreement of the parties. 9.0 Counterparts 9.1 This Agreement may, be executed in one or more counterparts and may include multiple signature pages, all of which shall be deemed to be one agreement. Copies of this Agreement may .be used in lieu of the original. 10.0 Liability 1`0.1 Employees of any party performing disaster management services on behalf of the Disaster Management Area shalt remain employees of that party for iihe purposes of works. --s' compensation and no other party shall have liability for injury to an employee of another party. 10.2 Pursuant to Government Code Section 895.4, each party hereby assumes the liability imposed on it, its officers and employees for injury caused by a negligent or wrongful act or ornission occurring in the performance of that party's obligations under this Agreement to the same extent that such liability would be imposed in the absence of Government Code Section 895.2. Accordingly, each party shall defend, indemnify and hold harmless the other parties for any claim, demand, cause of action, loss, liability, damage, cost or expense that may be imposed on such party solely by virtue of said Section 895.2. areadjpa wpd 09/08/98 ADDENDUM TO JOINT POWERS AGREEMENT Disaster Management Area D This addendum is hereby --incorporated in the Joint Powers Agreement for Disaster Management Area D to provide for preparation of annual budgets, assessment of fees to the member parties and accounting of assets pursuant to this Agreement. (1) The respective parties hereto, with the exception of the County of Los Angeles, agree to pay their respective proportionate shares of the costs and expenses incident to the activities, operations and services covered by this Agreement. Their respective proportionate shares shall be as their respective populations bear to each other, as estimated by Urban Research Regional Population Models, as of January 1 of each year this Agreement is in effect. The shares shall be based on a per capita rate. (2) The County of Los Angeles shall pass through Emergency Management Assistance FEMA} grant funding, including funding for unincorporated area populations, in accordance with the approved EMA distributionplan, as appropriated annually by the �. 4oard of Supervisors. 3) The annual budgets shall be prepared and adopted by the Disaster Management Area D Board. The proportional contribution shall be addressed in the budget preparations and approved by the Disaster Management Area D Board. Minimum assessments may be established by the Area D Board. Any funds remaining at the end of the fiscal year shall be carried over to the budget of the next fiscal year. (4) No funds may be expended or obligated by the Disaster Management Area D' Board in excess of the total amount received from the participating agencies, plus such grants or gifts as the Board may receive from other sources. (5) The adopted budget shall be submitted to the respective parties hereto, on or before the first day of May each year so as to enable legislative bodies of the respective T parties to examine same prior to the; beginning of each fiscal year and take such action with reference thereto, as they may desire, on their respective parts. (6) Payments by the respective parties are to be made to the Disaster Management Area D Board on or before July 31 of each year. The Disaster Management Area D Board shall be strictly accountable for all funds and shall make an annual report of all receipts and disbursements to the parties hereto for each fiscal year. Attachment LOS ANGELES COUNTY DISASTER MANAGEMENT AREA COORDINATORS (DMACS) DUTY STATEMENT Policy -Statement-The first priority of any DMAC will be to the cities within his/her ownArea; second priority will be assistance to the other Areas and citieswithin and to the Los Angeles County Operational Area (Op Area) Emergency Operations Center (EOC) (OAEOC) —City Liaison post. Response to assistance requests will be to Areas of greatest need. Diu Mission Statement—Coordinate with Area cities in planning for preparedness, mitigation and recovery` from emergencies/disasters. Minimum Responsibilities/Services • Disseminate emergency management information received from the County/County Op Area to the Area cities. • Work with the Op. Area in development and submission of required EMA documents. • Cooperate and participate with the Op Area and the County Office of Emergency Management (OEM) in operational planning, exercises and training affecting Area jurisdictions. • Coordinate and communicate with other disaster services organizations during disasters. • Attend pertinent federal, state, Op Area and other training programs, workshops and seminars to improve emergency programs; brief Area cities on essential or relevant information. • Represent the Area at appropriate meetings, including Op Area, state, federal, private and non-profit organizations. Optional Responsibilities/Services as Directed by the Area Board • Organize, conduct and assist in training programs, conferences, etc. • Using available federal, state and local guidance, coordinate and assist, as appropriate, in the development of member cities' emergency pians, programs and policies. • Conduct regular board meetngs/workshops on relevant topics. • Provide public information materials to member cities, general public, schools and businesses; respond to public inquiries; maintain an audio visual library and maintain information on resources available during a disaster. • Assist member cities in preparation and revisions of necessary ordinances and resolutions and other paperwork required by FEMA, State OES and/or Op Area. • Assist'membercities in planning and organizing preparedness exercises, as requested. Minimum, Responsibilities/Services' (Cont.) • Liaison with the Sheriffs Department, Emergency Operations Bureau (EOB) and Station Coordinator; Red Cross Chapter(s); Los Angeles County (OEM) and other county departments; State OES and FEMA. Coordinate with these agencies in special projects or programs. • Prepare annual budget information; maintain, all financial records. • Maintain all records necessary for participation in EMA funding. Attachment I Optional Responsibilities/Services as Directed by the Area Board (Cont.) • Consultwith and provide expertise for member cities who are developing Emergency Operation Centers (EOGs); including information on appropriate displays,' supplies, communications systems, etc., as requested. • Maintain the Area office, including record keeping, Area -wide information file, correspondence, and all clerical and secretarial duties. DMAC Mutual Aid • Subject to availability, provide backup services for absent Area Coordinator. Respond to urgent information requests and disseminate critical information to cities in the absence of their D.MAC. Note: The amount of time given to any one activity will vary depending on the annual emergency management focus and emergency activations. (Minimum Responsibility) Mission Statement—Advocate for Area cities and liaison with the Los Angeles, County Operational Area (Op Area) Emergency Operations Center (EOC) (OAEOC) as necessary; assist other Areas as requested; staff City Liaison post at OAEOC. • Check in with Area cities to quickly determine the impact of the emergency/disaster. • Provide a quick Area status report to the OAEOC to supplement individual cities' reports. This is not a detailed or formal ,report. It should be considered outside the ;normal reporting system and will provide the OAEOC with an indication of where potential problems might exist as well as indicate which Disaster Management Area Coordinators (DMACs) might be in the best position to directly provide staffing to assist the most heavily impacted Area(s) and the OAEOC (staffing may come from the DMAC or from a city within the DMAC's Area). • Get feedback from the OAEOC as to which DMAC Areas appear to be most heavily impacted and which appear least impacted. Feedback will include a recommendation from the OAEOC as to which DMAC should provide staffing to the OAEOC (staffing may come from the DMAC or from a city within the DMAC's Area). • DMAC or selected city provides shift staffing to the OAEOC to represent concerns of cities, to ensure that the needs and concerns of cities are properly represented in the OAEOC, and to participate, as appropriate, in the development of solutions affecting cities. i CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. _ T0: James DeStefano, Interim City Manager MEETING DATE: March 6, 2000 REPORT DATE: FROM: Phil Armentrout TITLE: AREA "D" JOINT POWERS AGREEMENT FOR INTER -AGENCY COOPERATION FOR DISASTER PREPAREDNESS SUMMARY: The current JPA, (Joint Powers of Agreement) between Los Angeles County and the Area D cities originated in 1958. During the forty (40) years since its inception, the scope and nature of disaster management has changed greatly and the revised JPA reflects those changes. RECOMMENDATION: It is recommended that the City Council adopt the revised Joint Powers Agreement, including the use of SEMS (Standardized Emergency Management System), which became law in 1995, its Addendum and recognizes the Los Angeles County Operational Area as the lead agency for disaster management. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification _ Resolution(s) Bid Specification (on file in City Clerk's office) _ Ordinance(s) _ Other: Notice of Completion _ Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? X_Yes _ No 2. Does the report require a majority vote? X Yes No 3. Has environmental impact been assessed? Yes X No 4. Has the report been reviewed by a Commission? Yes X No Which Commission? 5. Are other departments affected by the report? Yes X No Report discussed with the following affected departments: REVIEWED BY: DEPARTMENT HEAD: f CIA James DeStefano David A. Doyle Lynda Burgess Interim City Manager Deputy City Manager City Clerk CITYCOUNCILREPORT AGENDA NO: MEETING DATE: March 6, 2000 TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, Interim City Manager SUBJECT: Revised Joint Powers Agreement (JPA) ISSUE STATEMENT: Should the City Council adopt the proposed JPA for Inter -Agency Cooperation with Area "D and Los Angeles County? RECOMMENDATION: It is recommended that the City Council adopt the revised Joint Powers Agreement, including the use of SEMs (Standardized Emergency Management System), which became law in 1995, its Addendum and recognizes the Los Angeles County Operational Area as the lead agency for disaster management. FINANCIAL SUMMARY: Existing annual budget item. The annual cost to Area D remains the same as last year at $2,724,40. BACKGROUND: The Joint PowersAgreement (JPA) is a revision of an existing agreement between Los Angeles County and Area D cities, which originated in 1958. During the forty years since its inception, the scope and nature of disaster management has changed greatly and the revised JPA reflects those changes. The existing JPA places an emphasis on civil defense whereas the revision focuses on planning for a wide variety of disasters, including natural, man-made and technological events. The revised JPA includes the use of SEMs, (Standardized Emergency Management System) which became state law in 1995 and recognizes the Los Angeles County Operational Area as the lead agency for disaster management. It designates the Area D Coordinator as the representative for emergency management issues for the twenty-three cities of Area D to the Operational Area Advisory Board. Also included in the revised JPA is a duty statement for the Area D Coordinator, with responsibilities outlines for both emergency and non -emergency roles. Also detailed in the JPA are regulations' for establishing the Governing Board of Area D, funding information and other procedural issues. The JPA has been approved in both form and content by the legal counsel for Los Angeles County. PREPARED BY: Phil Armentrout, Emergency Services Coordinator JOINT POWERS AGREEMENT TO PROVIDE FOR INTER -AGENCY COOPERATION IN MAJOR NATURAL OR MAN-MADE DISASTER DISASTER MANAGEMENT AREA D Los Angeles County Operational Area WHEREAS, natural or man-made disasters such as earthquakes, fires, floods, civil unrest, acts of terrorism or other physical manifestations may affect the peace, health, safety and general welfare of large numbers of persons. and extensive areas; and WHEREAS, the State of California has adopted the Standardized Emergency Management System ("SEMS") pursuant to Title 19, Division 2 of the State's Code of Regulations requiring all local governments within a county geographic area, to be organized into a single Operational Area; and WHEREAS, in accordance witn SEMS, the Board of Supervisors of the County of Los Angeles established the Los Angeles County Operational Area ("Operational Area") on July 5, 1995, with the County of Los Angeles serving as the lead agency of the Los Angeles County Operational Area; and WHEREAS, to enable the Los Angeles County Operational Area to accomplishthe objectives of SEMS; by promoting greater efficiencies in disaster management, planning, training, and preparedness,` it is essential to coordinate the efforts of the cities within the Los Angeles County Operational Area; and WHEREAS, - such coordination can be accomplished by cooperative . management, planning, training,' and preparedness action through responsible agencies prior to the time disaster response is required; and areadjp&wpd 09/08/98 WHEREAS, there have been established 'Disaster Management Areas (previously known as "Civil Defense Areas') within the Los Angeles County Operational Area, each having a Disaster Management Area Coordinator who serves as a representative on the Operational Area Advisory Board to facilitate communication between the cities and the Operational Area and WHEREAS, the parties to this Agreement are located within Disaster Management Area D of the Los Angeles County Operational Area and, therefore, have mutual interests and objectives to accomplish with reference to disaster management, planning, training and preparedness within said Area D; and WHEREAS, the power to prepare for and mitigate natural or man-made disasters, and the power toactin case of emergency or disaster, are all powers common to the parties to this Agreement and WHEREAS, that in order to efficiently and adequately exercise the powers hereinabove referred to, it is essential that skilled personnel, charged with the duty of coordinating disaster management efforts, should be provided in order to obtain maximum benefits; and WHEREAS, that the parties to this Agreement believe the arrangements and provisions provided by this Agreement will best serve the public peace. health, safety, and general welfare of said respective parties, and of the Los Angeles County Operational Area and, therefore, shall supersede any prior agreement concerning Civil Defense Areas or Disaster Management Areas. NOW THEREFORE, in consideration of the foregoing recitals and of the benefits which will be derived from the coordination of disaster management, planning, training and preparedness ,efforts,. and the -availability of skilled personnel with adequate knowledge for coordination purposes, the parties hereto do hereby mutually covenant and agree with each other, under the arcadjpa wpd 09198/98 r = _ power and authority to-do so granted under the provisions of Chapter 5 of Division 7 of Title 1 (Section 6500 et seq.) of the Government Code of the State of California, as follows: 1..0 Purpose 1.1 The purpose of this Agreement is to promote the coordination of disaster management, planning, training and preparedness efforts of the parties by cooperative planning and related activity under the direction of a Disaster Management Area Board. This Agreement shall' supersede any prior agreement by the parties hereto' concerning these matters. 2.0 Creation of Disaster Management Area Board 2.1 There is hereby created the Disaster Management Area D Board ("Governing Board"). The Goveming Board at a minimum shall consist of one repres6ntathre from each party who shall be appointed to the Governing Board by the governing body of each party, and who may be removed at any time by such governing body. Each party may appoint an alternate who may act in the absence of the designated representative. No representativeor alternate shall be appointed who is not an official or emplc.yee.of the appointing party. At its option. the Goveming Board may create an Executive Board or any standing committees as required. The Executive Board shall establish rules and procedures for its operation: 3.0 Powers of the Disaster Management Area Board 3.1 Within 60 days after this Agreement is formally approved by a minimum of three(3) parties, including two (2) cities and the County, the current Coordinator for the existing Civil Defense Area areadjpa.wpd 09/08/98 D or Disaster Management Area D, in conjunction with the County Operational Area Office of Emergency Management, shall assist this Governing Board to provide for implementation of the provisions of this Agreement. 3.2 The Governing Board shall determine the most appropriate means to provide direct coordination and communication between the Los Angeles County Operational Area and the parties to this Agreement. This may include retaining a full-time Disaster Management Area Coordinator, or designating a lead agency to serve as Disaster Management Area Coordinator to work cooperatively to strengthen the Disaster Management Area as part `of the Operational Area in disaster management, planning, training and preparedness. If the Governing Board designates a Coordinator who is not a lead agency or an employee of a party, the terms and conditions governing the services of the Coordinator shall be established by the Governing Board who shall designate the administrative practices. The Disaster Managenent Area Coordinator shall act as the Governing Board's representative on the Operational Area Advisory Board. 3.3 Standard duties of the Disaster Management Area Coordinator or designated lead agency functioning in that capacity shall minimally -include those identified in the attached "Duty Statement". Optional responsibilities listed in the Duty Statement may be modified as necessary by said Board in meeting its specific needs: 3.4 The Governing Board shall have such powers as are granted by statute to general law cities to perform the duties specified in this Agreement, and such powers are subject to the same restrictions upon the manner of exercising the powers as in a general law city. 3.5 The Governing Board shall have the duty and responsibility to determine if personnel will be employed under this Agreement; the compensation of such personnel; the location of the areadjpa wpd 09/08/98 Office Headquarters; all matters relating to policy and finance; and the overall supervision and direction of the personnel employed. 3.6 Nothing contained in this Agreement shall be construed as granting to any board, person, or other entity, the responsibility or power of each of the parties hereto to protect against the loss of life and property solely within their respective jurisdictions. The parties' specifically retain such responsibility and power. 4.0 Rules of the Board 4.1 A simple majority of said Board shall constitute a quorum for the -transaction of business unless otherwise designated by the Governing Board. The Governing Board shall elect one of its own members as Chair of the Governing Board. The Governing Board shall provide for the time and place of its owo meetings, shall promulgate its own rules,,and L;�Jaduot its business according to Robert's Rules of Order. It shall cause to be kept a record of its proceedings and shall furnish a copy thereof to each of the parties hereto. 5.0 Audit 5.1 If in the process of conducting its duties the Governing Board receives funds, property or other assets from any source, said Governing Board shall be strictly accountable for those assets and shall report all receipts and disbursements, as provided in the Addendum to this Agreement. 5.2 Any party shall have the right during regular business hours to examine, inspect, review and copy, at its own expense, all books, records, accounts and other documents of the Governing Board relating to this Agreement. areadjpa.wpd 09/08/98 6.0 Duration of this Agreement 6.1 This Agreement shall take effect and be in full force as soon as such Agreement shall be duly executed by a minimum of three (3) parties, including two (2) cities and the County, and shall continue in full force and effect until such time as the member parties determine it is in the public interest to dissolve the Disaster Management Area D.` 6.2 The parties hereto shall have the right to withdraw from this Agreement effective July 1 of any calendar year by filing a written notice of intention to so withdraw from said Disaster Management Area on or before -the first day of April of such year. In the event of the withdrawal from this Agreement of one or more of the parties 'hereto, this Agreement shall continue and remain in full force and effect insofar as the remaining parties are concerned. Any costs of the program provided for herein shall be borne by the remaining parties in accordance with the Addendum to this Agreement. 7.0 Disposition of Assets 7.1 The party or parties electing to withdraw from this Agreement prior to final termination shall not be entitled to any refund or payment from any properties or assets accumulated as a'result of the joint exercise of powers herein. Upon final termination of this Agreement all property and any surplus or remaining funds acquired hereunder_ shall be distributed to the parties to this Agreement at the time of such termination in proportion to their contributions for the last calendar year during which the Agreement was effective. areadjpa.wpd 09/08198 8.0 Amendments 8.1 This Agreement may be amended from time -to -time by the unanimous agreement of the parties. 90 Counterparts 9.1 This Agreement may be executed in one or more counterparts and may include multiple signature pages, all of which shall be deemed to be one agreement. Copies of this Agreement may be used in lieu of the original. 10.0 Liability 10.1 Employees of any party performing disaster management services on behalf of the Disaster Management Area shall remain employees of that part' for the purposes of work,-&' compensation and no other party shall have liability for injury to an employee of another party. 10.2 Pursuant to Government Code Section 895.4, each party hereby assumes the liability imposed on it; its officers and employees for injury caused by a negligent or wrongful act or C)Mission occurring in the performance of that party's obligations under this Agreement to the same extent that such liability would be imposed in the absence of Government Code Section 895.2. Accordingly, each party shall defend, indemnify and hold harmless the other parties for any claim, demand, cause of action, loss, liability, damage, cost or expense that maybe imposed on such party solely by virtue of said Section 895.2. accadjpa.wpd 09/08/98 s CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. 6-8 TO: Honorable Mayor and Members of the City Council MEETING DATE: March 20, 2001 REPORT DATE: March 15, 2001 FROM: James De Stefano, Interim City Manager TITLE: Contract amendment and ratification of office furniture purchase with Total Plan Inc. ($5,156.41). SUMMARY: At its meeting of September 5, 2000, the City Council approved a contract with Total Plan Inc. in the amount of $26,500 for services related to the relocation of the City's modular office furniture. Total Plan Inc. is also an office furniture supplier and provides this service to its clients. As a result of the relocation of City Hall to the AQMD campus, the City needed to acquire additional office furniture. The City secured 3 bids for this additional office furniture and Total Plan Inc. was the low bidder (quote $5,156:41). Therefore, to prevent any unnecessary delays, City staff authorized Total Plan Inc. to purchase the furniture. However, the City's purchasing policies require this action to be approved by the City Council since the amount of the initial contract for relocating the modular equipment and the purchase of the furniture exceeds the purchasing authority of the City Manager. Therefore, it is recommended that the City Council ratify staff's decision to purchase this equipment through Total Plan Inc. RECOMMENDATION: It is recommended that the City Council ratify the administrative decision to purchase office furniture from Total Plan in the amount of $5,156.41. LIST OF ATTACHMENTS: X Staff Report _ Resolutions Ordinances i Agreements Public Hearing Notification Bid Specification (on file in City Clerk's Office) SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed Yes X No by the City Attorney? n/a 2. Does the report require a majority vote? X Yes No 3. Has environmental impact been assessed? Yes X No 4. Has the report been reviewed by a Commission? Yes X No Which Commission? Planning Commission 5. Are other departments affected by the report? Yes X No Report discussed with the following affected departments: RE E Jams DeStefano David Doyle Interim City Man ger Deputy City Manager FROM: James De Stefano, Interim City Manager DATE: March 20, 2001 SUBJECT: Contract amendment and ratification of office furniture purchase with Total Plan Inc.($5,156.41) RECOMMENDATION: It is recommended that the City Council approve a contract amendment and ratify the purchase of office furniture from Total Plan Inc. in the amount of $5,156.41. BACKGROUND: On September 5, 2000 the City Council approved a contract with Total Plan Inc in the amount of $26,500 for services related to the relocation of the City's modular office furniture. Total Plan is a certified Hayworth modular office equipment installer and, as such, was awarded the contract to prepare design plans and relocate the City's modular office equipment at City Hall to the AQMD campus. On February 20, 2001 the City Council, through the mid -year budget adjustment process, appropriated $15,000 for additional furniture, fixtures and equipment necessary as a direct resultof the relocation and expansion of City Hall offices. No additional appropriation is required. DISCUSSION: Total Plan Inc. is also an office furniture supplier and provides this service to its clients. As a result of the relocation of City Hall to the AQMD campus, the City needed to acquire additional new furniture (two executive chairs) and replace two existing desks and credenzas. The City secured 3 bids for this new and replacement office furniture. Total Plan Inc. was the low bidder (quote $5,156.41). Therefore, to prevent any unnecessary delays, City staff authorized Total Plan Inc. to procure the furniture immediately. The City's purchasing policies require this action to be approved by the City Council since the amount of the initial contract for relocating the modular equipment and the purchase of the furniture exceeds the purchasing authority of the City Manager. Therefore, it is recommended that the City Council ratify staff's decision to amend the contract and purchase this equipment through Total Plan Inc. Prepared By: David Doyle, Deputy City Manager CITY OF DIAMOND BAR, AGENDA REPORT AGENDA NO TO Honorable Mayor and Members of the City Council MEETING DATE: March 20, 2001 REPORT DATE: March 14, 2001 FROM: James DeStefano„Interim City Manager TITLE: RESOLUTION NO. 2001 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY DIAMOND BAR TO AUTHORIZE THE CITY MANAGER TO APPLY FOR ALL AVAILABLE HOUSEHOLD HAZARDOUS WASTE GRANTS OFFERED BY THE STATE OF CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD SUMMARY: The City of Diamond Bar (City) must implement its Household Hazardous Waste Element (HHWB) as required by state law. The HHWE specifies programs to be conducted by the City. To date, the City has implemented an agreement with the County; Sanitation Districts to conduct load checks at its facilities, and it has participated in County of Los Angeles-sponsoredHHW round ups. More recently, the City has been working to reach an agreement with its exclusive residential hauler to provide curbside collection of HHW, in keeping with the City's ordinance requiring its residential service provider(s) to furnish' such service for a fee. To further increase the convenience of HHW collection, to augment the infrequent round ups offered by the County, and to help with reducing the cost of HHW collection, the City is working with the AQMD to set up what is referred to as a temporary permanent facility for HHW collection at its facilities. This facility would serve Diamond Bar residents only, unless other jurisdictions wish to participate and provide requisite funding. Initial capitalization and operational costs would be covered by a grant offered by the California Integrated Waste Management Board. This 22 -month term grant would be in the amount of $150,000 (maximum allowed under the grant cycle), and would be available in June 2001. The City Council by approving the attached resolution is authorizing staff to apply for this grant, which must be submitted and post marked by March 30, 2001; or, in the event circumstances delay submittal, in any subsequent HHW grant cycle this fiscal year. RECOMMENDATION: Staff recommends that the City Council approve Resolution No. 2001 -XX authorizing the City Manager to apply for all available Household Hazardous Waste grants offered by the State of California Integrated Waste Management Board. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification X Resolution _ Bid Specification Ordinance _ Other (agreement) EXTERNAL DISTRIBUTION SUBMITTAL CHECKLIST: 1. Has the Resolution, ordinance, or agreement been reviewed? X' Yes _ No 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A _ Yes No 4. Has the report been reviewed by a Commission? N/A _ Yes No Which Commission? 5. Are other departments affected by the report? N/A — Yes _ No Report discussed with the following affected departments: REVIEWED BY: James DeStefano avi Liu Interim City Manager Director of Public Works CITY OF DIAMOND BAR STAFF REPORT AGENDA NO. MEETING DATE: March 20, 2001 TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, Interim City Manager SUBJECT: RESOLUTION NO, 2001 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR TO AUTHORIZE THE CITY MANAGER TO APPLY FOR ALL AVAILABLE HOUSEHOLD HAZARDOUS WASTE GRANTS OFFERED BY THE STATE OF CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD Issue Statement To expand the Household Hazardous Waste Collection Program in the City of Diamond Bar, Background The California Integrated Waste Management Board (CIWMB) has funds available to help qualified local governments establish or expand household hazardous waste (HHW) collection programs. The City of Diamond Bar (City) proposes to apply for this grant to establish what is commonly referred to by the governingagencies as a temporary permanent HHW collection center and complementary pollution prevention (Pz) program. The temporary, designation isgiven since it operates no more than once per month even though it will be stationed permanently at its identified site at AQMD. The HHW funds provided by this grant would be used.to establish a: ■ Temporary permanent collection center (operates 12 days maximum per year), and • HHW prevention and recycling public education program. Discussion The City will apply for up to $150,000 in grant funds to construct and operate a temporary permanent HHW collection facility to be operated at AQMD. The City has requested of AQMD that they allow usage of their facilities for the collection center. AQMD is currently reviewing the City's written request.' The most immediately available funds for HHW programming is the Fiscal Year 2000/01 HHW Grant. The twenty- two month term of the grant begins June 1, 2001 and continues through March 31, 2003. The City plans to submit an application to, meet the March 30, 2001 deadline for postmarking, but in the event that approval is not yet available from AQMD, the resolution is written so as to allow submission of an application in any subsequent HHW grant cycle if a site can be secured for a temporary permanent facility. The collection center program will include a strong public educational element, in which at least once each year an information flier' will be mailed to every single-family residence informing them of their eligibility to participate in the collection program. As part of this outreach, the City will encourage residents to avoid the generation of hazardous chemicals in the home, and to instead use non-toxic alternatives. The facility is expected to accept antifreeze, car batteries, cleansers, fertilizers, latex paint, herbicides, pesticides, and ,pool chemicals. Additionally, a unique and beneficial service included in the grant program is a Sharps (i.e. insulin needles) acceptance. Single-family residences are the main focus of this program because typically they generate and store most of the household hazardous waste that is collected. Used oil will be accepted, but is not encouraged since the exclusive hauler already collects used oil and oil filters at the curb. Staff recommends using the County of San Bernardino Fire Department as the operations contractor to provide the HHW collection and disposal service identified in the grant application. Typically, on these types of grant applications, the contractor has already been selected and the grant application is based on using a certain Staff Report to City Council, March 20, 2001 2 contractor's services and cost estimates or price quotes (i.e., the Fire Department's proposal is attached to this staff report). Not including a contractor may significantly reduce the chances of the application's approval. The City has never received a grant for HHW collection. This type of temporary permanent facility is preferable because: • The program is convenient in terms of a stable location, regular schedule, and accessibility. ■ The program model has been successful and is used nationwide. Cities in San Bernardino County using such facilities include Upland, Chino, Ontario, and Rancho Cucamonga. These cities were contacted and expressed their satisfaction with the services and program they received from the County Fire Department. Staff visited the Chino site and was favorably impressed with operational and safety considerations.` ■ The County Fire Department will issue the City a Certificate of Assurance of Indemnification in addition to the City's other insurance requirements ■ All collected wastes will be transported to fully permitted recycling and transformation sites. A copy of the bill of lading and/or a hazardous waste manifest will be provided to the City. ■ The addition of this HHW collection facility increases the City's achievement of the goals identified in its Household Hazardous Waste Element (HHWE)`. Grant Cost Breakdown: The HHW collection facility program would be funded entirely by the grant furnished by the California Integrated Waste Management Board for a period of not less than 18 months, then the City would be responsible to provide for continued funding (it will take four months to set up the program). The maximum grant amount allowable under a application is $150,000; we are requesting up to the entire amount. The money, if the entire amount were solicited, would be budgeted as follows: approximately 75% or $112,500 for actual HHW Collection, 10% or $15,000 for Public Education and Awareness,. and 15% or 22,500 for grant Administration. If a lower amount were approved, the same percentages would still apply. The program will be based on a first-come, first -serve basis until all funds are expended: The construction and operational costs include development of the facility, purchase of all equipment, labor, and disposal costs for a period of no less than 18 months. As noted above, it will require up to four months to set up the program. The administrative cost includes staff time, invoice processing, and city attorney time including the cost for preparing and processing an agreement among all of the, parties. The allocation also includes the cost of the City's consultant that will be administering and managing this grant and contract. Once the grant is over, there are no anticipated costs for these categories as the grant requirements will not need to be continued. Financial Summary The grant will pay for collection, public education (i.e., pollution prevention and participation) and administration of the program. Once the grant expires, or all of the grant funding is; expended; the program will continue using the City's Integrated Waste Management Fund. It is estimated that on an annual basis, the total cost for the City once the grant is over will amount to about $50,0.00; based on a participation rate of 500 households per year; $2,500 coordination cost, and a cost of $95 per pick-up. On October 3, 2000, the City Council approved and increased the AB 939 fee. The actual budget for continuing the program will be decided by the City after review of resident's participation during the two-year grant period; but for purposes of the proposal to the CIWMB, we must demonstrate our fiscal commitment to the program to sustain it once the grant ends. Recommendation Staff recommends that the City Council approve Resolution No. 2001 XX authorizing the City Manager to apply for all available household hazardous waste grants offered by the State of California Integrated Waste Management Board. Prepared by: David G. LiWJ. Michael Huls Mar -14-01_ 03:51P Huls Envir-nn onta7 Mgmt 6 6 969 7854 P.02 � � Alt �IM10 COU00MEMARMENT M7ltMQli ONUM PEM P* "n" 1lerdallNif ttplae Ft * Clgd , wairlrNri C r ti�i14r M Osawah► canny r r rv. un Li 'tY' Sstm4 tirili%e� _ #� dn0. CA ,lYlitr M MaMh 14, =1 W. David G. T; u. P.E. hof Public Wxs ZI�- ofDimmw S fiar E', Copi4 Drive I1 dBar, 91765 Subjtxt: Househvlti xa�►dc�us W'�ste M�u►t �a1 DOW Mr. Iiu. , The Sou Vista C..duaty Fine Depa t, Household M&Mdom Waste lei op m (11ea County) is AMUMM&W itta" to VMS" ltauecit hates W"te for tha City oaf Diamond Bar CM qty). Finaiizoort > see ant w(ruld,'ofeoorse. lx contiag+eat upon and bjsxc za rise t of e city C.ra# ofe r Dto liar and Board off"y? County Sart If dw My lam and equxpe it household hwxmkm� waste collection (facility, the. County would assist in the 16id useattd the Miring requMd by the Ca3iftiffra Dep nt or Toxic Sudtatax Gcanttoi. 'lira a►onid cv a to staff md =Gage Alt'3uwusdidd omits"wee collected st the fuiNtyr Pmetm muff will dile wattle cx licted to the house+ k d Wardaus waste zmtnd processing f hty in San 111 for Alu"U"t eonsolidgdm disposal and or ttecycliag. _ Liborptopow a cost Tithe fa OlA y on any opmradonal day will be %N.03 b0lan down as foUmv. I t tai Tt��JrA I ft+c 13 (►casts 0 M-54 pear how Cu bales dviog Wit; and IS* benefit PunI Ir*n�*mtm+ts# Technician M for is booft 0 $2233 per hour Owlattea *vias tg ire wW 18's bent plan)w '��e Ma:tagmeane Pmrpaigal Ticecost for teycyelittg,'consol + radon, said Wrimare disposal will be on a pee mitts bxsia of $1.00 per capita, based ort the population of Ow City. Ubsequim yeam of Ow. tom act would be subject to an, annual ituaraase leased an the Stme of Cgif mia, C.ohmmer PaQ0 lit deaf. Please call IonicWallace at (909) 3$2-S4 1, or me at (9Q9) 387-3200, if you have gnestiom 1'lfMk you. ifieter Brien > RP�IS> Fisc Matahal San Bemarta Firo.ent Humdam AUmfiais and =M=Uy Safety Prt►Vms. Y'"'A'U Y. RAN DO P►t l a ry A� ..: Gir31+v: olNtii ft Based at SaAar 4mm n3►pa ctlSS XA3rrr A_ p . .... •tiirm-*i 00*4 HAWMAGGA TW -m Otltric A.E.6�-�yirM �:4+7.p' AQitiiAii:'I'sitEr� j} liifl #. tiAiKEti ...... - SlFCF1d iA'S11s:C� iAe"�3 Ai4tiL'1lt:.............. isllG; i Eca�outt;r S?avetc l+teM @ 1 J EAVES ... ............. Finn Diti itt Afton& Ser -;C" Croup TT 1 RESOLUTION NO. 2001- XX A RESOLUTION OF THE CITYCOUNCIL OF THE CITY OF DIAMOND BAR TO AUTHORIZE THE CITY MANAGER TO APPLY FOR ALL AVAILABLE HOUSEHOLD HAZARDOUS WASTE GRANTS OFFERED BY THE STATE OF CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD WHEREAS, the people of the StateofCalifornia have enacted the Assembly Bill 1220 (Eastin, 1993) that provides grants to local governments to establish and implement waste diversion and separation programs to prevent disposal of hazardous waste, including household hazardous waste, in solid waste landfills; and WHEREAS, the California Integrated Waste Management Board has been delegated the responsibility for the administration of the program within the State, setting up necessary procedures governing application by cities and counties under the program; and WHEREAS, the applicant will enter into an agreement with the State of California for implementation of a project; NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Diamond Bar authorizes the submittal of an application to the California Integrated Waste Management Board for all available Local Government Used Oil and Household Hazardous Waste Grants under the California Integrated Waste Management Act, and the California Oil Recycling Enhancement Act. The City Manager of the City, or his designee, is hereby authorized and empowered to execute all necessary applications, contracts, payment requests, -agreements and amendments hereto for the purposes of securing grant funds and to implement and carry out the purposes specified in the grant application. PASSED, APPROVED and ADOPTED on this 20`h day of March, 2001. Robert S. Huff, Mayor AYES NOES ABSENT: ABSTENTIONS: ATTEST: City Clerk State of California ) County of Los Angeles )ss City of Diamond Bar ) I, Lynda Burgess, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution No. 2001 -XX was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the 20t day of March, 2001, by the following voter Lynda Burgess, City Clerk RESOLUTION NO. 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR TO AUTHORIZE THE CITY MANAGER TO APPLY FOR ALL AVAILABLE HOUSEHOLD HAZARDOUS WASTE GRANTS OFFERED BY THE STATE OF CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD WHEREAS, the people of the State of California have enacted the Assembly Bill 1220 (Eastin, 1993) that provides grants to local governments to establish and implement waste diversion and separation programs to prevent disposal of hazardous waste, including household hazardous waste, in solid waste landfills; and WHEREAS, the California Integrated Waste Management Board has been delegated the responsibility for the administration of the program within the State, setting up necessary procedures governing application by cities ` and counties under the program; and WHEREAS, the applicant will enter into an agreement with the State of California for implementation of a project; NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Diamond Bar authorizes the 'submittal of an application to the California Integrated Waste Management Board for all available Local Government' Used Oil' and Household Hazardous Waste' Grants under the California Integrated Waste Management Act, and the California Oil Recycling Enhancement Act. The City Manager of the City, or his designee, is hereby authorized and 'empowered to execute all necessary applications, contracts, payment requests, agreements and amendments hereto for the purposes of securing grant funds and to implement and carryout the purposes specified in the grant application. PASSED, APPROVED and ADOPTED on this 20th day of March, 2001. Robert S. Huff, Mayor CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO Honorable Mayor and Membersof the City Council MEETING DATE: March 20, 2001 REPORT DATE: March 15 2001 FROM: James De Stefano, Interim City Manager TITLE: Consideration of a`name change for the City of Diamond Bar's Lanterman Developmental Center Community Advisory Committee and approval of a Mission Statement. SUMMARY: In October 2000 the State Department of Development Services and the Cities of Diamond Bar, Pomona and Walnut signed a Statement of Principles and Commitment., The statement calls for the creation of a Community Advisory Committee to assure the full sharing of information and to confirm that the State, is' abiding by the agreement. The City of Diamond Bar has had its own Lanterman Developmental Center Advisory Committee for many months. In order to avoid any confusion between the two committees and to clarify its purpose, the members of the "City" committee have prepared and recommend a name change and mission statement for City Council approval. The City Advisory committee recommends a name change to the "City of Diamond Bar Lanterman Monitoring Committee". The Committee took action to recommend City Council approval of the name change and attached mission statement at its meeting of March 5, 2001 RECOMMENDATION: It is recommended that the City Council approve the proposed name change and mission statement. LIST OF ATTACHMENTS: Staff Report _ Public Hearing Notification Resolutions _ Bid Specification (ori file in City Clerk's Office) _ Ordinances X Name change and mission statement Agreements r SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed Yes X No by the City Attorney? n/a 2. Does the report require a majority vote? X Yes No 3. Has environmental impact been assessed? Yes X No 4. Has the report been reviewed by a Commission? Yes X- No Which Commission? 5. Are other departments affected by the report? Yes X No Report discussed with the following affected departments: RE IEW Y: James' DeStetager Interim Ciry Mar 16 01 01:14p Carol R. Herrera 909 961 3421 p.1 K jLi tlee_"!hiss a s tet�2er2t S2tb�c r xrr� t o °, !Lie Cit L - Dar���rzd }3ar atedent Gro ff Committee members met on December 18, 2000 and February S'" 2001 SUB -COMMITTEE MEINIBERS: Chairperson Dexter MacBride Cor nittee Members: Jexmifer Hoey, Sipe Sisk, Dick Farrell Name recommendalions City of Diamond Bar Lanterman Oversight Committee City ofDianiond: Bar Lanten uan Monitoring Com miiigg Proposed Draft Missiolt Stgternerjt The Mission o f the Cill ofDiaumnd Bar Lanterman Oversight � oln --ittee is to provide advice and recommendations to the Diamond Barr City Council on Lanterman -related) matters which may affect our city.elf The the Com ittee L Encourage effective relevant communication between elected Diamond Bar officials and community members, ajtcl Ian. Ensure the safety and welfare of the community and preserve its socio-econoinic environment; and 1Xl[. Monitor9 analyze, and evaluate compliance with ail applicable laws and regulations as well as with the "Lanterman Expansion Statement of Principles and Cvmnm twent" REDEVELOPMENT AGENCY OF' THE CITY OF DIAMOND BAR 410* REGULAR MEETING OF THE BOARD OF DIRECTORS MARCH 6, 2001 1. CALL TO ORDER: Chairman Chang called the meeting to order at 7:45 p.m. in the South Coast Air Quality Management District Auditorium, 21865 E. Copley Drive, Diamond Bar, California. ROLL CALL: Agency Members Herrera, Huff, O'Connor, Vice Chairman Ansari, Chairman Chang Also present were: James DeStefano, Interim Executive Director; Craig Steele, Assistant Agency Attorney; David Doyle, Deputy City Manager; David Liu, Director of Public Works; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; MikeNelson, Communications and Marketing Director and Lynda Burgess, Agency Secretary' 2. PUBLIC' COMMENTS: None Offered. 3. CONSENT CALENDAR: AM/Huff moved, VC/Ansari seconded, to approve Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: AGENCY MEMBERS Herrera, Huff, O'Connor, VC/Ansari, Chair/Chang NOES: AGENCY MEMBERS - None ABSENT: AGENCY MEMBERS None 3.1 APPROVED MINUTES - Regular Meeting= of February 20, 2001 - As submitted. 3.2 APPROVED VOUCHER REGISTER- dated March 6, 2001 in the amount of $11,697.24. 3.3 APPROVED TREASURER'S STATEMENT - for January 2001. 3.4 APPROVED FISCAL YEAR 2000-2001 MID -YEAR BUDGET AMENDMENT - The Redevelopment Agency adopted Resolution No. RA 2000-01 on June 20, 2000 approving the FY 00-01 Municipal Budget. Due to the adverse decision of the Courts, the budget has been reduced significantly. It is requested that the Redevelopment, Agency amend the annual budget to reflect the changes outlined. The changes amount to a $775,442 reduction in the overall budget. 4. PUBLIC HEARINGS: None 5. OLD BUSINESS: None 6. NEW BUSINESS: None 7. AGENCY MEMBER COMMENTS: None Offered.