HomeMy WebLinkAbout02/06/2001�3 I
Tuesday, February 6, 2001-
50, 0 p.m. — Study Session CC -8
6:15 p.m -- Closed Session
6:3Q p.m Regular Meeting
South Coast Air Quality Management District
Main Auditorium
21865 East Copley Drive
Diamond Bar, CA. 91765
Mayor Bob Huff
Mayor Pro Tem Carol Herrera
Council Member Eileen Ansari
Council Member Men Chang
Council Member Debby, O'Connor
Interim City Manager James DeStefano
City Attorney Michael Jenkins
City Clerk Lynda Burgess
Copies of staff reports or other written documentation relating to agenda items are on file
in the Office of the City Clerk, and are available for public inspection. If you have questions regarding
an agenda item, please contact the City Clerk at (909) 860-2489 during regular business Hours
In an effort to comply with the<requirements of Title H of Americans with Disabilities Act of 1990,
the City of Diamond Bar requires that anypersonin need of any type of special equipment, assistance
or accommodation(s) in order to communicate at a City public meeting, must inform
the CityClerk a minimum o€ 72 hours priorto the scheduled meeting.
Please refrain from smoking, eating or drinking in the Council Chambers.
The City of Diamond Bar uses :recycled paper and encourages you to do the same.
Next Resolution No 2001-05
Next Ordinance No. 01'(2001)
STUDY SESSION: 5:00 p.m., CC -8
Beautification Plan
1. CLOSED SESSION: 6:15 p.m., CC -8
Government Code Section 54957 = Public Employment
2. CALL TO ORDER: 6:30 p.m., February 6, 2000
PLEDGE OF ALLEGIANCE: Mayor
INVOCATION: Ahmad H. Sakr, Ph.D. — Islamic Education
Center
ROLL CALL: Council Members Ansari, Chang, O'Connor,
Mayor Pro Tem Herrera, Mayor Huff
APPROVAL OF AGENDA: Mayor
3A. SPECIAL PRESENTATIONS, CERTIFICATES, 'PROCLAMATIONS:
3.A.1 Presentation of Awards to Recipients of "Holiday Diamond Ride Contest."
3.A.2 Presentation of Quarterly Crime Statistics — Los Angeles County Sheriff's
Department
BUSINESS OF THE MONTH
3.A.3 Presentation of City Tile to Carlos Buonavita, owner of Diamond Bar Cyclery
I
3B. CITY MANAGER REPORTS AND RECOMMENDATIONS:
4. 4.a PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular, meeting agenda to provide an opportunity for members of the public to
directly address the Council on Consent Calendar items or matters of interest to the
public that are not already scheduled for consideration onthis agenda. Although the
City Council values your comments, pursuant to the Brown Act, the Council
generally cannot take any action on items not listed on the posted agenda. Please
complete a Speaker's Card and give it to the City Clerk completion of this form is
voluntary). There is a five-minute maximum time limit When addressing the City
Council.
FEBRUARY 6, 2001 PAGE 2
4.b ` RESPONSE TO PUBLIC dOMMENT: Under the Brown Act, members of
respondthe Council ma y to public comments but no extended discussion
and no rp
acttion on suchmatters may take place.
5. SCHEDULE OF FUTURE EVENTS:
5.1 TRAFFIC AND TRANSPORTATION COMMISSION February 8, 2001 -
7:00 p.m.,AQMD Hearing BoardRoom, 21865 E. Copley Dr.
5.2 HOUSEHOLD HAZARDOUS WASTE ROUND -UP— Sa�urday, February 10,
2001 = 9:00 a.m. — 3:00 p.m., 1300 Block of Bridgegate Dr (Gateway
Corporate Center)
5.3
JOINT CITY COUNCIUPLANNING COMMISSION (Community/Senior
Center Review) - February 13, 2001 — 6:00 p.m., CC -2, 21865 E. Copley Dr.
5.4
SPECIAL PARKS AND RECREATION COMMISSION — February 13, 2001
— 7:00 p.m., AQMD Hearing Board Room, 21865 E. Copley ;Dr.
5.5
PLANNING COMMISSION — February 13, 2001 — 7:00 p.m., AQMD
Auditorium, 21865 E. Copley Dr.
5.6
DIAMOND, BAR COMMUNITY FOUNDATION — February 15, 2001 — 7:30
p.m., CC -8,21865 E. Copley Dr.
5.7
PRESIDENT'S BIRTHDAY - February 19, 2001 — City Offices will be closed
Monday, February 19, 2001 in observance.. Offices will reopen on Tuesday,
February 20, 2001 — 7:30 a.m.
5.8
II
CITY COUNCIL MEETING - February 20, 2001- 6:30 p.m., AQMD
Auditorium, 21865 E. Copley Dr.
5.9_
JOINT PARKS AND RECREATION ' COMMISSION/TRAFFIC AND
TRANSPORTATION COMMISSION — February 22, 2001 — 7:00 p.m.,
AQMD, Hearing Board Room; 21865 E. Copley Dr.
5.10
COMMUNITY COORDINATING COMMITTEE - February 26, 2001 - 7:00
p.m., CC -2,21865 E. Copley Dr.
6. CONSENT CALENDAR:
6.1
APPROVAL OF MINUTES:
6.1.1 Study Session of January 1.6, 2001 —Approve as submitted.
6.1.2 Regular Meeting of January 16, 2001 — Approve as submitted.
Requested by: City Clerk
FEBRUARY 6, 2001 PAGE 3
6.2
PARKS AND RECREATION COMMISSION MINUTES:
6.2.1 Joint Meeting with Traffic and Transportation Commission of
December 14, 2000 - Receive and File.
6.2.2 Regular Meeting of December 21, 2000 —Receive and File.
Requested by: Community Services Division
6.3
PLANNING COMMISSION MINUTES — Regular Meeting of December 12,
2000 — Receive and Fife.
Requested by Planning Division
6.4
VOUCHER REGISTER — Approve Voucher Register dated February 6, 2001
in the amount of $1,084,130.88.
Requested by: Finance Division
6.5
TREASURER'S STATEMENT — Submitted for the City Council's review and
approval is the Treasurer's Statement for December 2000.
Recommended Action: Review and approve.
Requested by: Finance Division
6.6
CLAIM FOR DAMAGES - Filed by Elizabeth Narvaez-Potters January 18,
2001.
Recommended Action: It is recommended that the City Council deny the
I,
Claim for Damages and refer the matter to the City's Risk Manager for further
investigation.
Requested by: City Clerk
6.7
MEMBERSHIP OF THE PALOS VERDES PENINSULA TRANSIT
AUTHORITY INTO THE JOINT `POWERS r INSURANCE AUTHORITY
(CJPIA) - The California Joint Powers Insurance Authority Executive
Committee, at their meeting of January 24, 2001, recommended the approval'
of the Palos Verdes Penisula Transit Authority for membership in the
Authority. Entities applying for membership must be approved by a two-
thirds majority of the current membership,
Recommended Action: It is recommended that the City Council approve the
membership of the Palos Verdes Peninsula Transit Authority in the CJPIA
and authorize the Mayor to execute the consent form as the City's delegate
to the Authority.
Requested by: City Manager
FEBRUARY 6, 2001 PAGE'4
6.8 (a) RESOLUTION NO. 2001 -XX: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF DIAMOND "BAR ESTABLISHING AN
ADDRESS FOR THE RECEIPT OF THE UNITED STATES MAIL
(b) RESOLUTION NO. 2001 -XX: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR ESTABLISHING LOCATIONS
FOR POSTING OF CITY ORDINANCES, RESOLUTIONS AND/OR PUBLIC
NOTICES REQUIRED BY LAW TO BE PUBLISHEDOR POSTED — By
adoption of Resolution 89-6 on April 18, 1989, the City Council specified that
all Ordinances, Resolutions and notices (including meeting agendas)
required by law to be published or posted would be posted in at least three
public places within the City limits of Diamond Bar. Also on April 18, 1989,
the City Council adopted Resolution 89-7 establishing the address for receipt
of mail as 21660 E. Copley Dr., Suite 100, Diamond Bar, CA. With the
relocation of City Hall facilities to the new Government Center in the South
Coast Air Quality Management building, it is necessary to adopt new
Resolutions establishing an address for the receipt of United States Mail and
for posting of public notices.
Recommended Action: It is recommended that the City Council adopt (a)
Resolution No. 01 -XX establishing an address for receipt of the United States
Mail and (b) Resolution No. 01 -XX establishing locations for posting of City
Ordinances, Resolutions and/or Public Notices.
Requested by: City Clerk
6.9 RESOLUTION NO. 01 -XX: A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF DIAMOND BAR APPROVING THE INSTALLATION OF
THREE WAY STOP SIGNS AT THE INTERSECTIONS OF DECORAH
ROAD AT N. PLATINA DRIVE AND AT N. DEL SOL LANE - There have
been concerns by residents in the vicinity of Decorah Rd. regarding speed.
The issue was reviewed and discussed at the Traffic and Transportation
Commission meetings of September 14, 2000, November 9, 2000 and
December 14, 2000. At the November 9, 2000 meeting, the Commission
requested the Diamond Point Club Home Owners Assn. to conduct a survey
with their members to determine preference of speed control options.
Installation of three-way stop signs at the intersections of Decorah Rd. at N.
Plating Dr. and at N. Del Sol Ln. was recommended at the December 14,
2000 Traffic and Transportation Commission meeting.
Recommended Action: It is recommended that the City_ Council adopt
Resolution No. 2001 -XX approving installation of three-way stop signs at the
intersections of Decorah Rd at N. Platina Dr. and at N. Del Sol Ln.
Requested by: Public Works Division
6.10 RESOLUTION NO. 2001 -XX: APPROVING PLANS AND SPECIFICATIONS
FOR THE TRAFFIC SIGNAL IMPROVEMENT PROJECT AT THE
FEBRUARY 6, 2001 PAGE 5
INTERSECTIONS OF GOLDEN SPRINGS DRIVE AT LEMON AVENUE,
DIAMOND BAR BOULEVARD AT SUNSET CROSSING ROAD, GATEWAY
CENTER DRIVE AT VALLEY VISTA DRIVE AND BRIDGE GATE DRIVE AT
LOT 16 On November 7, 2000, Council approved the,plans and specs and
authorized the City Clerk to advertise and receive bids for the Traffic Signal
Improvement Project at the intersections of Golden Spgs. Dr. at Lemon Ave.
and D.B. Blvd. at Sunset Crossing Rd. Six bids were submitted and opened
on November 28, 2000. The Public Works Division recommends that all bids
be rejected and the project be expanded to include Gateway Center Dr. at
Valley Vista Dr. and Bridge Gate Dr. at Lot 16 for the following reasons:
There is a potential savings of $3,000 to $5,000 in the total construction cost
of the four intersections; staff/consultant effort requiredto administer a
second contract can be eliminated; and since the value of a combined project
will be greater, it is likely to attract more bidders and larger contractors to
respond.
Recommended Action: It is recommended that the City Council a) reject all
bids and b) adopt Resolution No. 2001 -XX Approving Plans and Specs for
the Traffic Signal Improvement Project at the Intersections of Golden Spgs.
Dr. at Lemon Ave., D.B. Blvd. at Sunset Crossing Rd., Gateway Center Dr.
at Valley Vista Dr. and Bridge Gate Dr. at Lot 16 in Said City and Authorizing
and Directing the City Clerk to Advertise to Receive Bids.-
Requested
ids:Requested by: Public Works Division
6.11 RESOLUTION NO. 2001 -XX: A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF DIAMOND BAR REQUESTING AN ALLOCATION AND
PAYMENT OF $65,000 IN COUNTY AID -TO -CITIES FUNDS FOR -
PREPARATION OF A CITY-WIDE MASTER PLAN FOR TRAFFIC SIGNAL
INTERCONNECT AND CONSTRUCTION' PLANS AND SPECIFICATIONS
FOR THE TRAFFIC SIGNAL INTERCONNECT SYSTEM L.A. County
Department of Public Works has set aside Aid -to -Cities money to aid cities
with certain types of traffic mobility projects. Identified in the FY 00-01
Capital Improvement Program (CIP), the Interconnect Master Plan is
estimated to cost $15,000. It is also estimated that preparation of the
Construction Plans and Specifications for projects as identified by the master
p tppoapproximately $50,000.
Omb'o
f 7 in
the County's Aid-to-CitiesFudItis recommended that the City request
$65,000 in Aid -to -Cities funds for this work.
Recommended Action: It is recommended that the City Council adopt
Resolution No. 2001 -XX Requesting an Allocation and Payment of $65,000
in County Aid -to -Cities Funds for preparation of a City -Wide Master Plan for
Traffic Signal Interconnect and Construction Plans and Specifications for the
Traffic Signal Interconnect System.
Requested by: Public Works Division
FEBRUARY 6, 2001 PAGE 6
6.12 CONTRACT AMENDMENT WITH SIGNAL :MAINTENANCE INC. TO
IMPLEMENT THE LIGHT EMITTING DIODE (LED) TRAFFIC SIGNAL
CONVERSION PROGRAM - Signal Maintenance Inc.. (SMI) is currently
under a 5 -year. contract to provide signal ° maintenance repair and
maintenance for the City. The work to change out incandescent bulbs/lamps
to LED's was part of the original Request for Proposals and contract bid. On
December 19, 2000, Council approved the LED Traffic Signal Conversion
and Rebate Programto conserve :energy, save future energy costs, and
beautify the City. The anticipated project completion date is May 15, 2001.
Recommended Action': It is recommended that the City Council approve a
contract amendment with Signal Maintenance Inc. in an amount not -to -
exceed $162,035.00.
Requested by: Public Works Division
6.13 CONTRACT AMENDMENT WITH INTERNATIONAL SERVICES, INC. FOR
ADDITIONAL CROSSING GUARD i
_ SERVICES CES -.International Services, Inc.
is currently, under contract'to provide crossing guard services. The Traffic and
Transporttion Commission is recommending the addition of two
intersections, EI Encino Dr./Prospect Valley Dr: and Glenwick Dr./Lycoming
Dr. for crossing guard services on a trial basis until the end of the 2000-2001
school year. Additionally, the California minimum wage rate increased to
The contract rates are based on this rate plus overhead for
benefits, osts,and tax of 60%. This equates to an hourly rate of $10.00. An
increase of $6,000 in the Public Safety Fund for FY 00-01 is necessary to
fund the additional services and rate increase.
Recommended Action: It is recommended that the City Council (1) amend
the contract with International Services, Inc. to provide crossing guard
services at two additional intersections on a trial basis until the end of the
2000-2001 school year, (2) approve an increase of the hourly rate from $9.75
to $10.00 an hour effective February 7, 2001, and (3) approve an, increase
of $6,000 in the Public Safety Fund for Fiscal Year 2000-2001.
Requested by: Public Works Division
6.14 AUTHORIZATION FOR ADDITIONAL PROFESSIONAL SERVICES FOR
REMEDY TEMPORARY SERVICES,- Due to staffing changes, the .:Cit has
utilized Rem y
Remedy to. provide tempora secretarial assistance
temporary to .the City
Clerk's Office since October 2000, as well as providing services to the Public
Work's/Transportation Department since November 2000.. The Planning
Department has also utilized Remedy for short-term services to fill in during
staff vacations. As of this date, the City has already paid Remedy Temp
$14,424.50. The City's Purchasing Policy :and Procedures manual limits the
City Manager's purchasing authority to $15,000. Due to a delay in obtaining
qualified personnel for the City Clerk's Office, there is a need to continue
temporary service support until the end of May 2001. =1n addition, both the
FEBRUARY 6, 2001 PAGE 7
Planning and Public Works Departments are in need of additional monies for
use of Remedy personnel. The total amount requested is $6,826.40 ($6,280
for City Clerk; $300. 00 for Public Works and $246.40 for Planning). The
combination of services provided to the City by Remedy for this fiscal year
will total $21,250:90. A salary savings of $34,500 currently exists in the City
Clerk's budget since the Administrative Secretary position has not yet been
filled.
Recommended Action: It is recommended that the City Council authorize the
City Manager, to approve an additional expenditure of $6,826.40 for
temporary secretarial support assistance to the City Clerk, Public Works and
Planning Departments resulting in a total expenditure of $21,250.90 to
Remedy.
Requested by: City Clerk
6.15 (a) AWARD OF CONSTRUCTION CONTRACT FOR GRAND AVENUE
AT GOLDEN SPRINGS _DRIVE TRAFFIC SIGNAL ,MODIFICATION
PROJECT — On December 19, 2000, Council approved plans and
specifications and authorized the City Clerk to advertise and receive bids for
the Grand Ave. at Golden Spgs. Dr. Traffic Signal Modification Project. The
bids were opened and publicly read on January. 10, 2001. A total.of 5 bids
were received. The lowest responsible bidder is L.A. Signal, Inc., of Industry,
CA„with a bid amount of $43,890.
Recommended Action: It is recommended that the City Council awarda
construction contract for the Grand Ave. at Golden Spgs. Dr Traffic Signal
Modification Project to,L.A. Signal, Inc., in an amount not to exceed $43,890,
and authorize a contingency amount of $3,000 for project change orders to
be approved by the City Manager, for a total authorization of $46,890.
(b) AWARD OF INSPECTION SERVICES FOR THE GRAND AVENUE
AT GOLDEN SPRINGS DRIVE- TRAFFIC 'SIGNAL MODIFICATION
PROJECT "— On December 19, 2000, Council approved plans and
specifications and authorized the City Clerk to advertise and receive bids for
the Grand Ave. at Golden Spgs. Dr. Traffic Signal Modification Project. Staff
proposes to use the inspection services of Warren C. Siecke Transportation
and Traffic Engineeringineerin to provide the necessary
inspection serviceslns in
amount not-toexceed $6,000, including preparation of As -Built Pas once
the project is completed.
Recommended Action: It is recommended that the City Council (a)
appropriate an additional $3,890 from the unappropriated Developer's Fees
for the Grand Ave. at Golden Spgs. Dr. Traffic Signal Modification Project
and (b) award inspection services to Warren C. Siecke Transportation and
Traffic Engineering in an amount not -to -exceed '$6,000 and a contingency
amount of $1,000 for project change orders to be approved by the City
Manager, for a total authorization of $7,000.
FEBRUARY 6, 2001 PAGE 8
Requested by: Public Works Division
6.16 AWARD OF CONTRACT TO NETCOM TECHNOLOGIES FOR THE
INSTALLATION OF TELECOMMUNICATIONS AND DATA NETWORK
WIRING SYSTEMS IN AN AMOUNT NOT -TO -EXCEED $15,000 AND AN
ADDITIONAL APPROPRIATION OF $5,500FOR ELECTRONIC AND
COMPUTER SUPPLIES On, January 4, 2001Council approved a
contractual agreement with Jeff Merrick construction to complete tenant
improvements at the AQMD'. As part of that discussion, staff indicated that
additional costs would be incurred as part of the transitioning process over
to the new City offices. One of the projects mentioned was the need to hire
an experienced company to install all wiring associated with the City's
computer network and two-way radio communication cables. At that time,
the project was expected to cost the City $25,000. The City received 8
separate bids for this project. The City required bidders to provide abase bid
which covered all items; requested in the RFP. The bid submitted by Netcom
Technologies for $14,703.46 was reviewed by the City Manager's office and
found to be responsive and in conformance with the requirements detailed
in the RFP. In addition, staff is requesting that Council authorize a 20%
contingency amount for the project, as well as an allocation of $5,500 for
items related to the computer system. Based on discussions with Netcom,
the project would commence in February.
Recommended Action: It is recommended that the City Council award a
contract to Netcom Technologies for the installation of telecommunications
And data network wiring systems in the amount not -to -exceed $15,000 and
authorize a 10% contingency amount ($1,500), as .well as appropriate an
additional $5,500 for ` electronic and computer supplies for a total
appropriation of $22,000,
Requested by: City Manager
6.17 NOTICE OF COMPLETION FOR AREA 2 SLURRY SEAL PROJECT - On
June 20, 20001 City Council awarded the construction contract for the Area
2 Slurry Seal Project to California Pavement Maintenance Company, Inc.
The completed work has been determined to be in accordance with the
specifications approved by the City. The final construction contract amount
for the Area 2 Slurry Seal Project was $501,084.19.
Recommended Action: It is recommended that the City Council accept the
work performed by California. Pavement Maintenance Company, Inc. and
authorize the City Clerk to file the proper Notice of Completion and to release
any retention amount thirty-five (35) days after the recordation date.
Requested by: Public Works
7. PUBLIC HEARINGS: 7:00 p.m., or as soon thereafter as matters may be
heard. None
FEBRUARY 6, 2001 PAGE 9
8. OLD BUSINESS:
8.1 REVISIONS TO THE DIAMOND BAR COMMUNITY FOUNDATION
BYLAWS AND APPOINTMENTS TO ITS BOARD OF DIRECTORS — During
the D.B. Community Foundation meeting' held on January 18, 2001, Board
members discussed and approved several changes to their bylaws:
Changes for both the Mayoral and Parks & Recreation appointees involve a
lessening of restrictions on terms and additional clarification on the length of
appointment. In a separate matter, the bylaws state that all five individuals
will see their terms on the Board expire at the Foundation meeting scheduled
for February 15, 2001. In order, to decrease the rate of Council appointee
turnover in any given year, the Board approved a "staggering" of terms via
random draw. After completing the draw, it was determined that two of the
appointees, Nancy Lyons and Allen Wilson, will see theirterms expire in
February 2001, while the terms of the other Board members will be
completed in 2002. Per established' bylaws, it will be necessary for Council
to prior to the Foundation's February meeting.
epfnts .for a requisite two-year term
pr.
eves o s approved by D B CommunRecommended Action: It is ed ed that he City... Council adopt bylaw
ty Foundation relating to the terms of
both the Mayoral and Parks & Recreation Board appointees' as well as the
"staggering" of terms for the five Council appointees. It is further
recommended that the City Council either appoint two residents to the Board
or re -appoint incumbents
PP Nancy Lyons and Allen Wilson.
Requested 'by: Cit Manager
Y 9
8.2 RESOLUTION NO. 2001 -XX: A RESOLUTION OF THE CITY OF DIAMOND
BAR SETTING FORTH PERSONNEL RULES AND REGULATIONS
REGARDING THE PAYMENT OF SALARIES, SICK LEAVE; VACATIONS,
LEAVES OF ABSENCES AND OTHER REGULATIONS AND RESCINDING
RESOLUTION NO. 96-53M IN ITS ENTIRETY - At its September 19, 2000
meeting, Council approved an alternative 9/80 program with City Hall hours
of operation Monday through Thursday from 7:30 a.m. to '5:30 p.m. and
Friday from 7:30 a.m. to 4:30 p.m. Implementation on of the 9/80 _rqui
t
es
changes to the Personnel Rules and Regulations to clarify working hours and
accrual of leave and holidays. Other changes to the Personnel Rules and
Regulations are necessary an increase in'part-time
and for miscellaneous carifi ation legislation,
These changes anges not r sauf�
It
in any additional compensation, leave time or holiday hours. Implementing
the 9/80 program February 10, 2001 will allow staff to ensure the highest
service to the public once City Hall relocates to the AQMD facility. Resolution
No. 1 -XX amends the of salaries, sick leave,nnel eaves ofs and lations absencegarding the
payment es and other
regulations by incorporating the proposed changes. Upon adoption,
Resolution No. 2001 -XX will repeal Resolution No. 96-52M in its entirety.
FEBRUARY 6, 2001 PAGE 10
Recommended Action: It is recommended that the City Council adopt
Resolution No. 2001 -XX and commence the 9/80 program February 10,
2001.
Requested by: City Manager
8.3 STATUS REPORTS ON LANTERMAN DEVELOPMENTAL CENTER;
INDUSTRY EAST DEVELOPMENTPROJECT; COMMUNITY/SENIOR
CENTER AND LIBARARY PROJECT; STATE ROUTE 60 TRUCK LANE
STUDY; RECREATION TRAILS AND BICYCLE ROUTE MASTER PLAN
AND INTEGRATED WASTE MANAGEMENT SYSTEM.
ded Action: It is recommended that the City Council receive the
Recommended
ns and direct staff as appropriate.
Requested by: City Manager
9. NEW BUSINESS:
9.1 ENERGY CONSERVATION PLAN - Over the past 2 months, the State has
been in the throes of a severe energy crisis. Rolling blackouts have affected'
large portions of the state and energy providers have -had great difficulty in
providing enough power to satisfy, the state's; ever-increasing electrical
needs. Due to the severity of the situation, the League of California Cities
has requested that all member cities develop plans and policies, which will
serve to reduce and restrict the total amount of energy expended. In order
p
to comply with this, request, staff has developed; a comprehensive "Energy
Conservation Plan" intended to reduce the expenditure of energy at all City
owned facilities. The Plan targets the following three areas for consumption
reduction: City Hall, Public Works and Community Services. 'A section has
also been included which focuses on the public information efforts
undertaken by the City to inform and educate its residents on the energy
crisis. In order to avert the need for future rolling blackouts, it is imperative
that both individuals and cities make a concerted,; conscious effort to reduce
power usage. Staff believes that the proposed reductions to its energy
usage, combined with the dissemination of information to the public, will
serve to relieve increased tension on the system and help keep the power
available to every resident for the duration of the crisis.
recommended that the City Council receive
RECOMMENDATION:
dCfile OMMe propos' d Ener It is,,recommended
Plan for all ' '
9Y City facilities.
RECESS TO REDEVELOPMENT AGENCY
Next Resolution No. RA 2001-01
1. CALL TO ORDER Chairman'
r
FEBRUARY 6, 2001 PAGE 11
ROLL CALL: Agency Members Herrera, Huff, O'Connor,
VC/Ansari,C/Chang
2. PUBLIC COMMENTS: "Public Comments is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public to
directly address the Agency on Consent Calendar items or matters of interest to the
public that are not already scheduled for consideration on this agenda. Although the
Redevelopment Agency values your comments, pursuant to the Brown Act, the
Agency generally cannot take any action on items not listed on the posted agenda.
Please complete a Speaker's Card and give it to the Agency Secretary (completion
of this form is voluntar There is a five-minute maximum time limit when
addressing the Redevelopment Agency.
3.
CONSENT CALENDAR:
3.1 APPROVAL OF MINUTES — Regular Meeting of January 16, 2001 —Approve
as submitted.
Requested by: Agency Secretary
3.2 VOUCHER REGISTER — Approve Voucher Register dated February 6, 2001
in the amount of $9,065.00.
Requested by: Finance Division
3.3 TREASURER'S STATEMENT — Submitted for the Redevelopment, Agency
Board's review and approval is the Treasurer's Statement the: month0 f
�I
December 2000.
Recommended Action: Review and approve.
Requested by: Finance Division
4.
PUBLIC HEARINGS: None
5.
OLD BUSINESS: None
6.
NEW BUSINESS: None
7.
AGENCY MEMBER COMMENTS: Items raised by individual Agency Members
are for Agency discussion. Direction may be given at this meeting or the item may
be scheduled for action at a future meeting
RECONVENE' CITY COUNCIL' MEETING:
10.
COUNCIL SUB -COMMITTEE REPORTS AND COMMENTS: Items raised by
individual Council Members are for Council discussion. Direction may be given at
this meeting or the item may be scheduled for action at a future meeting.
m
City of Diamond Bar
Community and Development Services Department
Beautification Plan' Discussion -- City Council Study Session -- 2/6/01
Current Elements of the Beautification Plans
1. New Bus Shelters/Bus Stop`Benches/Trash Containers
2. Neighborhood Street Tree Planting Program
3. New Monument/Historical entry signs
a. Golden Springs - West City Limits — New Monument Sign
b. South Brea Canyon Road — New Historical entry sign location
4. Additional 120 Vertical Holiday Banners
5. Paint Block Wall & Wrought Iron along Grand Avenue between Summit Ridge & east city limits.
6. Golden`Springs/Sunset Crossing parkway landscaping
7. Pulte project landscaping improvements
a. Tin' Ave medians
b. Northwest and southeast corners of Diamond Bar Blvd and Gold Rush.
8. Floral plantings at City entry points
9. South Brea Canyon Road Landscaping Improvements (including new Historical entry sign)
10. Re -paint signal heads as part of LED traffic signal project
i
Current on-going contracts:
L Graffiti Removal from public and private property
2. Street Sweeping
3. Street Tree Maintenance (Trimming, Planting on medians and along major arterials and Watering)'
4. Landscape Maintenance
5. Sidewalk sweeping
6. Vegetation control and brush removal
7. Litter Patrol
8. Street Slurry Seal Program
Proposed Future Elements of the Beautification Plan:
I. Re -furbish the following landscaped medians:
a. Golden Springs between Adel and 57 Fwyovercrossing.
b. Grand Ave between Diamond Bar Blvd. and 60 Fwy. (Landscaping and irrigation system)
c. Diamond Bar Blvd. between Golden Springs and 60 Fwy.
2. 'Re -plant slopes in LLAD #39:
a. Rustic Court
b. Southwest corner of Grand Ave and Summit Ridge Drive
Other Issues:
L Expansion of Property Maintenance Ordinance
2. Improve Signage visibility from freeway
3. Unique and appealing streetscape
a. Installed new park direction signs
b'. Installed two new City Hall direction signs
c. Working with Edison to have them paint metal street lights poles in Diamond Bar
d. Propose new style/color street name signs
e. Propose bomanite pavement and other treatments at major intersections and shopping centers
f. Propose ornamental street lights along major arterials
4. Slope improvements along major blvds. (Private Property) City Attorney has options for the Council to
consider.
5. Improve freeway hillsides
6. Pooper scooper law and signs for unleashed animals
RESOLUTION NO. 2001-10
RESOLUTION OF THE CITY OF DIAMOND BAR SETTING FORTH PERSONNEL RULES
AND REGULATIONS REGARDING THE PAYMENT OF SALARIES, SICK LEAVE,
VACATIONS, LEAVES OF ABSENCES, ANIS OTHER REGULATIONS; RESCINDING
RESOLUTION NO. 96-53M IN ITS ENTIRETY.
THE CITY COUNCIL OF THE CITY OF DIAMOND BAR HEREBY RESOLVES,
ORDERS, AND DETERMINES AS FOLLOWS:
WHEREAS, the City Council has determined that it is necessary to the efficient operation
and management of the City that rules and regulations be maintained prescribing sick leave,
vacation, leaves of absences, and other regulations for the officers and employees of the City;
and
WHEREAS; it is necessary from time to time to establish comprehensive wage and salary
schedules and to fix the rates of Compensation to be paid to officers and employees of the City.
NOW; THEREFORE BE IT RESOLVED by the 'City Council of the City of Diamond
Bar California, as follows:
SECTION 1. COMPREHENSIVE WAGE AND SALARY PLAN
There is hereby established a Comprehensive Wage and Salary Plan for employees of the
City of Diamond Bar. The Comprehensive Wage and Salary Plan is designed to provide for a
fair and efficient framework for the administration of wages and is based upon the
recommendations of the City Manager.
SECTION 2. SALARY SCHEDULE
Pursuant to Ordinance 21 (1989), the Diamond Bar City Council hereby establishes the
salaries and the various full-time positions of the City of Diamond Bar. As of the pay period
commencing on July 1, 2000, the compensation of the various classes of positions shall be as
shown on Schedule A and B (attached).
SECTION 3. FULL-TIME AND PART-TIME SALARY SCHEDULE
GUIDELINES
A. New `full-time and regular part-time employees shall be hired at the entry step or any step
at the discretion of the City Manager and must successfully complete a one-year
probation period. At the end of six months, the employee will be given a performance
evaluation and maybe eligible for the next step. Every year thereafter, employees shall
be given a performance evaluation and shall move to each successive step, so long as the
employee's performance is satisfactory or above.
RESOLUTION 2001-10
Page Two
B. Intermittent and seasonal part-time employees shall be hired at the entry step or any step
at the discretion of the City Manager and must successfully complete a one-year
prob#tion period. At the end of six months, the employee will be given a performance
evaluation. In order to receive a step increase, a part-time employee must complete one
year of service and worked a minimum of 500 hours.
SECTION 4. PROBATION
In an effort ,to monitor newly hired employees, the probation period for newly hired
employees is one year.
SECTION 5. MILE AGE REIMBURSEMENT
Private automobiles are not to be used for the City business except as authorized. The
City Manager may authorize such use at the reimbursement rate equal to that set forth by the
Internal Revenue Service.' Payments shall be based upon the most direct route to and from the
destination, and garage and parking expenses shall be paid in addition to the current rate, upon
submission of paid receipts.
i
SECTION 6. HEALTH, DENTAL, VISION, LIFE, DEFERRED
COMPENSATION, LONG TERM DISABILITY AND
UNEMPLOYMENT INSURANCE.
All designated officials, full-time employees and designated regular part-time employees
are eligible to receive group health, dental, vision, life, deferred compensation, disability
insurance and unemployment insurance within the City's group insurance carrier(s), with the
administrative cost and premiums paid by the City to a maximum established in Section 7, after
30 days of employment. Dependents of employees are eligible for health, dental and vision
insurance.
SECTION 7. FRINGE BENEFIT PACKAGE
An employee benefit program is authorized wherein all designated employees, full-time
and designated regular part-time .employees have a choice of medical and/or fringe benefits, as
described in Section 6, in an amount not to exceed $675.00 a month (pro -rated for regular part-
time employees), paid by the City.
A. Employees, defined as Management shall receive an additional $30.00 per month to be
applied as described in Section 6.
B. All eligible employees shall participate in the Life, Dental and Vision Insurance programs.
The City shall pay the cost of the employee in addition to the benefit program described in
Section 6 or Section 7(A). Monies in excess of the City `s 457 Plan shall be paid off
annually each December.
C. All eligible employees may participate in the City's 401(A) deferred compensation plan.
RESOLUTION 2001-10
Page Three
SECTION 8. PART-TIME EMPLOYMENT
A. Definitions
1. A part-time position may be regular, intermittent, or seasonal part-time.
a. A regularpart-time position is a position that is utilized twelve (12) months per
year and works an average of 20 or more hours per week on a year round basis.
Regular part-time employees are eligible for prorated benefits.
b. An intermittent part-time position is a position that is utilized an average of 19-
1/2 hours or less per week and no more than 1000 hours per calendar year.
Intermittent employees are not eligible for benefits.
c. A seasonal part-time position is a position that is utilized up to 40 hours per week
on a seasonal or partial year basis; but no more than 1000 hours per year. Seasonal
employees are not eligible for benefits.
2. Hourly compensation for the various part-time positions shall be as set forth in
Schedule B (attached).
SECTION 9. STATUS OF EMPLOYMENT
All employees serve under the City Manager, pursuant to Government Code Section
34856. Per Government Code Section 36506, nothing in these rules and regulations shall be
construed to provide employees with any tenure or property interest in. employment.
SECTION 10. PUBLIC EMPLOYEES' RETIREMENT SYSTEM - DEFERRED
COMPENSATION
The City of Diamond Bar shall pay the employee contribution of said employee salary to
the State Public Employees' Retirement System (PERS) as deferred income.
SECTION 11. PAY PERIODS
The compensation due to all officers and employees of the City shall be paid on a bi-
weekly basis.
SECTION 12. PAY DAYS
Warrants, checks or electronic transfers in the payment of compensation shall be made
available by the City to employees and officers of the City on the Friday succeeding the close of
any given pay 'period. In an event that pay day falls on a holiday, all warrants, electronic
transfers or checks in payment of compensation shall be made available to the City employee on
the last work day preceding the holiday.
SECTION 13. WORKING HOURS AND OVERTIME
A. Nine (9) hours Monday through Thursday and eight (8) hours on Friday, exclusive of
lunch period, shall constitute a day's work for all full time employees participating in the
9/80 flex plan. Employees participating in the 9/80 -flex plan will work 80hoursin a
nine -day period.
RESOLUTION 2001-10
Page Four
Eight (8) hours, exclusive of lunch period, shall constitute a day's work for all full time
employees participating in the traditional eight (8) hour work schedule.
B. The official work week of the City of Diamond Bar shall be Monday through Thursday,
7:30 a.m. to 5:30 p.m., and Friday, 7:30 a.m. to 4:30 p.m. It shall be the duty of each
Department Head to arrange the work of their Department so that each employee therein
shall not work more than five days in each calendar week. The City Manager may require
an employee to temporarily perforin service in excess of five (5) days per week when
public necessity or convenience so requires.
1. The work period will be begin at 12:01 p.m. on Friday and end the following Friday
at noon for all full-time employees on a traditional schedule and all full-time
employees scheduled to be off on Fridays in accordance with the 9/80 work schedule.
2. The work period will begin at 12:01 p.m. on Monday and end the following Monday
at 12 noon for all full-time employees scheduled to be off on Mondays in accordance
with the 9/80 schedule.
C. Whenever an employee, other than an Management employee, shall be required to work
overtime, beyond 40 hours per week, such person shall receive compensation for such
overtime worked at one and one-half (1 1/2) times the regular rate of pay, provided they
have completed full 40 hour work week.
D. Any full time employee, other than an Management Team Member, who is required to
work on an observed holiday beyond the regular 40 hour work week, shall be entitled to
pay at the rate of two (2) times the regular rate of pay provided they have worked a 40
hour work week.
E. Full-time and permanent part-time employees are prohibited from working overtime
without express authorization from the City Manager.
F. There is nothing contained within this Section to exclude the City from implementing a
4-10 or traditional Plan at their option.
SECTION 14. ANNUAL VACATION
A.
A full time employee, pursuant to the below schedule, shall be entitled to a vacation, to
be accrued at the appropriate hours per pay period. Regular part-time employees are
eligible for vacation at a pro -rated accrual rate based upon hours scheduled to work.
YEARS OF SERVICE ANNUALVACATION ACCRUAL
1 - 5 80 hours 3.08 hours per pay period
6-10 120 hours 4.62 hours per pay period
11 & up 160 hours 6.15 'hours per pay period
RESOLUTION 2001-10
Page Five
B. Vacation time may be accumulated to a maximum of 160 hours. Once the 160 -hour
maximum accumulation is exceeded, no further vacation leave shall accrue until the
employee reduces the accumulation below the maximum. The City Manager may
approve vacation time accumulations exceeding 160 hours, provided the vacation hours
are scheduled to be expended within one month of exceeding the maximum hours. The
City Manager may also allow the vacation time to be reduced through the pay out of
vacation time. Requests for exceeding maximum accruals or payout should be submitted
in writing to the City Manager.
C. The total vacation ,allowance shall be computed to the nearest whole day based upon the
number of full months of City service:
D. In the event one or more observed holidays follow accumulated vacation leave, such days
shall not be charged as vacation leave and the vacation leave shall be extended
accordingly for those employees eligible for such holidays.
E. An employee shall take vacation at such time during the calendar year based upon due
regard to the needs of the employee's services and the work schedule.
F. Vacation shall be taken during the year following which the vacation privilege has been
earned,
G. The time set for the vacation of the City Manager shall be subject to the approval of the
City Council.
H. Employees who terminate shall be paid the salary equivalent to all accrued and
accumulated vacation.
I. All vacation requests shall be made at least ten (10) day's in advance and employee's
supervisor and City Manager must give prior approval.
J. If an employee does not request time off in advance and simply does not show up for
work, the City Manager may deny the use of vacation time or other benefit ,for the°time
off, and said employee is subject to disciplinary action including discharge°
K. Management employees, for the purpose of accrual, shall be credited with previous
municipal experience, up to five (5) years of full-time service.
SECTION 15. SICK LEAVE
A. Sick leave with pay shall be accrued by full-time employees at a rate of 3.08 hours per
pay period. Regular part-time employeesi are eligible for sick leave receive .such a pro-
rated accrual rate based upon hours scheduled to work.
B. Employees are eligible to use sick leave, as it is accrued and/or accumulated.
C. Unused sick leave may be accumulated to a maximum total not to exceed 160 hours.
Absence or illness may not be charged to sick leave if not already accrued and/or
accumulated.
D. Each full time employee shall be paid annually for all accrued sick leave in excess of the
maximum allowable accumulation of 160 hours at a rate, of one-half the employee's
current wage' at the time of payment. Said payment is to be made during the monthof
December, or at such other time as the City Manager may determine, at his/her absolute
discretion, as appropriate,
E. Sick leave shall be allowed only in case of necessity and actual sickness or disability of
the employee or dependent family members, as determined by the City Manager. In
order to receive sick leave with pay, the employee shall notify the Department Head prior
to or within two (2) hours after the time set for beginning daily duties. The City Manager
may, if he/she deems necessary, require the employee to file a Physician's Certificate or a
Personal Affidavit,
F. Sick leave shall not accrue to any employee for any month in which that employee is on
unpaid leave and does not work a minimum of 80 hours in any one month.
G. If an employee does not show up for work and does not call in within two hours, the City
Manager may deny use of sick leave for the unauthorized time off, and employee is
subject to disciplinary action.
H. Except as otherwise required by law, employees using all accumulated sick leave may be
deemed to have abandoned their employment.
I. After five (5) years of service, when an employee retires, resigns or terminates in good
standing, that employee will be paid all accumulated sick leave at a rate of one-half (1/2)
of the employee's current rate of pay at his/her date of termination:
J. Sick leave to attend to the illness of a child; parent, or spouse of the employee (pursuant
to California Labor Code Section 233). Use of sick leave for this purpose (as opposed to ,
when used for an employee's own illness), shall be limited to half the yearly sick leave
entitlement in any one (1) year period. The amount of leave available is limited to what
the employee accrued prior to utilizing sick leave for this purpose. Additionally, sick
leave taken for this purpose shall be allowed only in the case of necessity of and actual
illness of an employee's child, parent, or spouse as determined by the City Manager. In
order to receive sick leave with pay for this purpose, the employee shall notify the
department head prior to or within (2 hours after the start of the employee's scheduled
work shift. The City Manager may, if he/she deems necessary, require the employee to
file' a Physician's Certificate (regarding the illness of the employee's child, parent or
spouse) or an Affidavit stating the cause of absence: Use of sick leave under this section
shall not extend the maximum period of leave to which an employee is entitled under
Family and Medical Leave (Section 16)a
SECTION 16. FAMILY AND MEDICAL LEAVE
The family and medical" leave policy complies with the California Government Code,
Sections 12945, 12945.2, and 19702.3, and the federal Family and Medical Leave Act of 1993.
California law shall prevail unless, preempted by federal law.
Copies of the state and federal acts are available in the Personnel Department. Following is a
summary of pertinent sections.
A. The family and medical leave allows for an eligible employee to take twelve (12) weeks
of leave in a twelve (12) month period for the birth, adoption, or foster care of a child; the
serious health condition of the employee's child, parent or spouse; or the employee's own
serious health condition,
B. During the twelve (12) week period, paid leave may be charged to accrued benefit time
such as vacation, administrative leave and floating holidays, at the employee's request
during the family and medical leave period as long as the total time off does not exceed
twelve (12) weeks in atwelve (12) month period. In addition, accrued sick leave may be
used at the employee's request, in accordance with Section 15. If the employee has
extinguished their benefit leave and accrued leave balance, but have a balance in their
FMLA, they are still eligible to take the time, but must do so at no pay and with no
accrual of leave time. (sick or vacation).
C. Health insurance benefits shall continue for the duration of the family and medical leave
under the same conditions as if the employee had continued employment. If the
employee fails to return to work after the periodof leave to which the employee is
entitled has expired, the City is entitled to recover the premiums paid on behalf of the
employee for maintaining coverage.
D. To be eligible for family and medical leave, the employee must be employed by the City
of Diamond Bar for at least 12 months and has worked at least 1,250 hours over the
previous 12 -month period for the City of Diamond Bar.
E. The City will use a rolling 12 -month period measured backward from the date the
employee uses FMLA.
F. The City Manager may, if he/she deems necessary, required the employee to file a'
Physicians Certificate or Personal Affidavit stating the cause of absence.
G. When a husband and wife are both employed by the City of Diamond Bar, they are
limited to a total of 12 weeks collectively for family leave during the 12 -month period.
H. Employee will be reinstated to the same position of employment held when the
employee's leave commenced; or reinstated to an equivalent position with equivalent
RESOLUTION 2001-10
Page Eight
employment benefits, pay, and other terms and conditions of employment, unless position
ceased to exist for reasons unrelated to the leave.
SECTION 17. PREGNANCY DISABILITY LEAVE
In compliance with California law, the following section has been added. Separate from
FMLA, when an employee is pregnant, they are eligible for six weeks of leave for a normal
childbirth and up to 16 weeks when there is certification bya physician that there is a disability
or related medical condition due to the pregnancy.
A. During the Pregnancy Disability Leave Time, paid leave may be charged to accrued
benefit time such as vacation, administrative leave and floating holidays, at the
employee's request. In addition, accrued sick leave may be used at the employee's
request, in accordance with Section 15. If the employee has extinguished their benefit
leave and accrued leave balance, but have a balance in their PDL, they are still eligible to
take the time, but must do so at no pay and with no accrual of leave time (sick or
vacation).
B. Health insurance benefits shall continue for the duration of the Pregnancy Disability
Leave under the same conditions as if the -employee had continued employment. If the
employee fails to -return to work after the period of leave to which the employee is
entitled has expired; the City is entitled to recover the premiums paid on behalf of the
employee for maintaining coverage,
C. The City Manager may require the employee to file a physician's certificate or personal
affidavit if the leave is to be for more than a six-week period.
SECTION 18. BEREAVEMENT LEAVE
When circumstances are such and the City Manager determines that conditions warrant,
three (3) paid bereavement leave days may be granted in the event of death of a relative of a full-
time employee. "Relative" is defined as spouse, parents, children, step -children, brother, sisters,
grandparents, grandchildren, half-brothers, half-sisters, aunts, uncles, to the City employee or as
may be approved by the City Manager.
SECTION 19. UNAUTHORIZED LEAVE
If an employee does not show up for work for three consecutive work days without
notifying said employee's supervisor or Department Head, said employee shall be considered to
have voluntarily terminated employment with the City.
SECTION 20. ON -THE -JOS INJURY
Whenever a person is compelled to be absent from employment with the City on account
of injury arising out of or in the course of that employee's employment as determined by the
Workers' Compensation Act, the employee may elect to apply pro -rated accrued sick leave, if
any, to such absence to receive compensation of an amount of the difference between the
RESOLUTION 2001-10
Page Nine
compensation received under the Workers' Compensation Act and that employee's regular pay,
not to exceed the amount of the employee's earned sick leave. An employee in such instance may
also elect to use any earned vacation time in like manner after sick leave is exhausted. The City
will pay the employee up to three (3) days of that employee's regular salary as it relates to an on-
the-job injury and if not covered by Workers' Compensation.
SECTION 21. JURY DUTY
If a full-time employee is called for jury duty, such person shall receive regular pay while
actually performing jury service, however, any amount received by such employee as payment
for services as juror shall be reimbursed to the City. All mileage paid to the employee, as a juror
shall not be considered as a reimbursable item to the City. Regular part-time employees who are
eligible for jury duty receive such as a pro -rated accrual rate based upon hours scheduled to
work.
SECTION 22. ATTENDANCE
Full time employees shall be in attendance at their work in accordance with the rules
regarding hours of work, holidays, and leave. Departments shall keep attendance records of all
employees. Absence of any employee without leave may result in possible disciplinary action,
including discharge.
SECTION 23. HOLIDAYS
A. Holidays which fall on Saturday shall be observed on the preceding, Friday, and holidays
which fall on Sunday shall be observed on the following Monday'. Paid holidays are only
for the observed days.
B. The City of Diamond Bar's observed paid holidays are as, follows:
1. New Fear's Day (January 1)
2. ]President's Day (observed the third Monday in February)
3. Memorial Day (observed the last Monday in May)
4, Independence Day (July 4)
5. Labor Day (observed first Monday in September)
6. Veteran's Day (November 11)
7. Thanksgiving Day
8. Day following Thanksgiving Day
9. Christmas Eve (December 24)
10. Christmas Day (December 25)
11. Sixteen (16) Floating Holidays Hours
C. If an observed holiday falls on a nine (9) hour work day under the 9/80 work -'schedule,
those employees on the 9/80 schedule shall receive nine (9) hours of holiday pay and
those' employees on a traditional work schedule shall receive eight hours of holiday pay.
RESOLUTION 2001-10
Page Ten
D. If an observed holiday falls on an eight (8) hour work day under the 9/80 work schedule,
those employees on the 9/80 schedule shall be. receive eight (8) hours of holiday pay and
those employees on the traditional work schedule shall receive eight (8) hours of holiday
pay.
SECTION 24. FLOATING HOLIDAY HOURS
A. Each full time employee is allowed sixteen '(16) hours per calendar year, January through
December. Regular part-time employees are allowed prorated floating holiday hours per
calendar year, January through December based upon hours scheduled to work.
B. Floating Holidays hours are- not cumulative and must be used during the above period or
said employee will lose the allocated hours.
C. Each employee must submit a request in advance, and approval must be given by the
employee's supervisor and Department Head:
D. An employee is eligible to use floating holidays hours as they are accrued.
E. Floating Holidays hours may be used in lieu of sick leave only if all other benefit time
has been exhausted.
SECTION 25. TRAINING PLAN
The City Manager and employees of the City are eligible to request specialized training
in the form of symposiums, special courses, forums, etc., at the City's expense.
SECTION 26. LEAVE OF ABSENCE
Leave of absence without pay may only be granted by the City Manager and shall not
exceed one year, except as otherwise prescribed by law.
SECTION 27. RESIGNATION
An employee wishing to terminate employmentin good" standing shall file a written
resignation with the City Manager stating the effective date and reasons for leaving, at least two
(2) weeks prior to the resignation. Failure to give such notice shall mean the employee did not
terminate in good standing, unless by reason of hardship and upon that employee's request, the
City Manager has waived the two-week notice requirement.
SECTION 28. ANTI -NEPOTISM PROVISION
A. Relatives of those listed below may not be employed anywhere in the City organization:
1. City Council Members;
2. Standing Board and Commission members;
3. Management Team Members of the City;
4. Employees of the City Manager's Department; or
RESOLUTION 2001-10
PageEleven
5:. Employees of the Personnel Department.
B. The employment of a relative within a department is prohibited when they:
1. Perform joint duties;
1 Share responsibility of authority;
3. Function in the same chain of command; and
4. Work on the same shift at the same work site.
C. For business reasons of supervision, safety, security or morale, the City may refuse to
place one spouse under the direct supervision of the other spouse:
D. For business reasons of supervision, safety, security or morale, an employer may refuse
to place both spouses in the same department, division, or facility if the work involves
potential conflicts of interest or other hazards greater for married couples than other
persons.
E. "Relative" means child, stepchild, parent, grandparent, grandchild, brother, sister, half-
brother, half-sister, aunt, uncle, ,niece, nephew, parent -in-law, brother -in law, sister-in-
law, or another individual related by blood or marriage.
F. "Employee means any person who receives a City paycheck for services rendered to the
City.
G. For business reasons, these _sections shall be enforced to address the marriage of
employees in the City's employment, within six (6) months of said marriage.
H. Exceptions to this section may be made by the City Manager in unusual circumstances
where the concerns addressed by this policy are, not implicated. Any appeal of the
enforcement of this section shall be in accordance to the City's grievance procedures.
SECTION 29. NON-DISCRIMINATION
The City of Diamond Bar does hereby affirm to adopt and support a policy of non-
discrimination with regard to all phases of personnel recruitment, selection and appointment.
The City further declares that it will not exclude from participation in, deny the benefits to, or
subject to discrimination any person on the basis of race, color, sex, religious affiliation, national
origin, age or disability, thereby affirming the City of Diamond Bar's posture as an equal
opportunity employer.
SECTION 30. EMPLOYEE PERFORMANCE EVALUATION APPEALS
PROCEDURES
It is the intent of the City to offer fair and equitable appeals procedures for employee's
performance evaluations. Below are the official guidelines.
A. Employee and supervisor meet to review and discuss the employee's performance
evaluation.
RESOLUTION 2001-10
Page `I"wleve
B. The employee may respond in writing to the contents of the evaluation. The employee
must submit this response to the Department Head within five (5) working days
immediately following receipt of the evaluation.
C. The Department Head, as the reviewing official, shall respond in writing to the employee
within five (5) working days. This response becomes an official part of the evaluation.
D. If the Department Head does not respond or if the employee chooses to continue to
appeal following the response from the reviewing official, the employee must submit an
additional written response to the Personnel Officer within five (5) working days after
receipt of the reviewing official's response.
E. The Personnel Officer shall review the evaluation appeal within five (5) days with the
employee, supervisor and Department Head. Every effort will be made at this level to
resolve the appeal. H the Personnel Officer and City Manager are the same, the appeal
shall proceed directly to the City Manager. If the Personnel Officer and City Manager are
the same, the appeal shall proceed directly to the City Manager.
F. If the matter is not settled, a written appeal may be submitted to the City Manager by the
employee within five (5) working days following the decision rendered in writing by the
Personnel Officer.
G. The City Manager shall review the appeal with the employee, supervisor, Department
head and Personnel Officer. The decision shall be rendered in writing within fifteen (15)
working days by the City Manager; and the decision of the City Manager shall be final.
i
SECTION 31. POST OFFER PHYSICAL EXAMS
As a condition of an offer of City employment must successfully pass a post -offer
physical and substance abuse exams and are subject to fingerprinting and a background
investigation. The candidates being considered for employment will be sent to a City authorized
physician at the City's expense.
SECTION 32. EMERGENCY CALL -OUT POLICY
The following Emergency Call -Out Policy shall be adhered to:
A. When a full time employee or part-time, other than an Management employee, is called
out for a City emergency, the employee shall be given a minimum of two hours pay,
regardless of the amount of time it takes to rectify the 'problem.
& The employee shall be paid overtime per Section43.
RESOLUTION 2001-10
Page Thirteen
SECTION 33. ADMINISTRATIVE LEAVE
Management employees are allowed sixteen (16) of administrative leave per fiscal year.
Additional days of leave may be authorized by the City Manager, based on the number of total
hours the individual works over and above 40 hours per work week.
A. Management employees do not receive paid overtime, and this. leave is to recognize those
employees who work over and above 40 hours per week.
B. For purposes of the City's Personnel System, Management, Employees are defined as all
employees who occupy positions in the below listed classifications:
Accountant II
Administrative Assistant
Assistant to the City Manager
Associate Engineer
Associate Planner
City Clerk
Communications and Marketing Director
Communications and Marketing Coordinator
Community Services Assistant
Deputy City Manager
Public Works Director
Development Services Assistant
Director of Community Services
Director of Finance
Public Works Supervisor
Recreation Superintendent
Secretary to the City Manager/Office Manager
Senior Administrative Assistant
Superintendent of Parks & Maintenance
C. Administrative leave may not be accumulated and carried over to the following year. It
must be used by June 30 of each fiscal year. Leave may be granted in hourly increments.
Requests shall be submitted to employee's immediate supervisor :for approval, then
forwarded to the City Manager for approval. Administrative leave will be authorized at
the convenience of the City and the work schedule.
SECTION 34. MEDICARE
Pursuant to Revenue Billing 86-68 of the Internal Revenue Code, all employees hired
after March 31, 1987 will have 1.45 percent of their base salary deducted from their paycheck to
be paid to Medicare. The City will match the 1.45 percent as mandated by law.
SECTION 35. IMMIGRATION REFORM AND CONTROL ACT OF 1986
In compliance with the Immigration Reform and Control Act of 1986, all new employees
must verify identity and entitlement to, work in the United States by providing required
documentation.
SECTION 36. EXTENDED BENEFITS - COBRA
The Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA) provides for
the continuation of health care coverage to certain employees who terminated employment and
beneficiaries of employees who die, become disabled or are divorced. Employees become
eligible for continued coverage upon termination of service, whether voluntary or not (other than
termination for gross misconduct), retirement or reduction in hours worked. For these
employees and their dependents, continued coverage is available for the time period set forth by
law, at their expense:
SECTION 37. TUITION REIMBURSEMENT
Subject to Council fiscal year budget authorization, each full-time and regular part-time
(on a pro -rated basis) employee shall be entitled to reimbursement in the amount of $500 per
fiscal year, for college -level or university -level educational courses (including tuition and related
books), which have been approved by the Personnel Officer or his/her designate as being job-
related and of value to the City. Reimbursement under this Section is contingent upon the
verification of the attainment of a letter grade of °C" or better, or in those cases where no letter
grade is given, verification of completion of the course with a "Pass" or "Credit" grade and
submittal of a receipt for registration bearing the name of the course, for which reimbursement is
being requested. In the case of reimbursement for books for any approved/verified course; a
syllabus, course reading list or course outline showing the book as being required for the course,
plus a receipt bearing the title of the book shall be submitted.
SECTION 38. PART TIME EMPLOYEES' RETIREMENT
Effective July 1, 1991, intermittent part time and seasonal part-time employees will be
covered by a retirement system, under Social Security (OASDI). An employee's contribution
rate shall be 6.2% on wages up to the maximum provided by law. The employer's tax rate is the
same. Election workers and emergency workers are excepted from coverage, under this section.
Regular part-time employees are covered'' under the State Public Employees' Retirement System.
(PERS).
SECTION 39. SEVERABILITY
The City Council declares that, should any provision, section, paragraph, sentence, or
work of this Resolution be rendered or declared invalid by any final Court action in a court of
competent jurisdiction, or by reason of any preemptive legislation, the remaining provisions,
sections, paragraphs, sentences, and words of this Resolution shall remain in full force and
effect:
RESOLUTION 2001-10
Page Fifteen
SECTION 40. Resolution No. 96-53M is hereby repealed in its entirety. .
ADOPTED AND APPROVED THIS day of '2001
Mayor
I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the
foregoing Resolution was passed, approved and adopted at a meeting of the City Council of the
City of 'Diamond Bar held on the day of , 2001, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNC]L MEMBERS:
ABSENT: COUNCIL, MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ATTEST:
Lynda Burgess
City Clerk of the City of Diamond Bar
JOB TITLE
CITY OF DIAMOND BAR
SALARY RANGES BY POSITION
FY 2000-2001
A B C D_
E
F
Schedule A
?evil d021060
2001-C1 -
G
Receptionist
834
9.11
9.57
10.05
10.55
11.08
11.63
12.21
1,579,42
1,658.40
1,741.32
1,828.38
1;919.80
2,015.79
2,116.58`
18,953.10
19,900:75
20,895.79
21,940.58
23,037.61
24,189.49
25,398.97
Jr. Clerk Typist
967
10.54
11.06
11.62
12.20
12.81
13.45
14.12
1,826.47
1,917.80
2,013.69
2,114.37
2,220.09
2,331.10
2,447.65
21,917.70
23,013.58-
24,164.26
25,372.47
26,641.10
27,973.15
29,371.81
Clerk Typist'
1037
11.12
11.67
12.26
12.87
13.51
14.19
14.90
1,926.98
2,023.33
2,124.49
2,230.72
2,342.26
2,459.37
2,582.34
23,123.75
24,279.94
25,493.93
26,768.63
28,107.06
29,512.41
30,988.03
Records Coordinator
1037
11.12
11.67
12.26
12.87
13.51
14.19
14.90
1,926.98
2,023.33
2,124.49
2,230.72
2,342.26
2,459.37
2,582.34
23,123.75
24,279:94
25,493.93
26,768.63
28,107.06
29,512.41
30,988.03
Transportation
1037
11.12
11.67
12.26
12.87
13.51
14.19
14.90
Clerk
1,926.98
2,023.33
2,124.49
2,230;72
2,342.26
2,459.37
2,582.34
23,123.75
24,279.94
25,493.93
26,768.63
28,107.06
29,512.41
30,988.03
Community Services
1141
12.22
12.83
1 13.48
14.15
14.86
15.60
16.38
Coordinator
2,118.78
2,224.72
2,335.96
2,452.75
2,575.39
2,704.16
2,839.37
25,426.37
26,696.64
28,031.47
29,433.05
30,904.70
32,449.93
34,072.43
Secretary
1141
12.22
12.83
13.48
14.15
14.86
15.60
16.38
2,118.78
2,224.72
2,335.96
2,452.75
2,575.39
2,704.16
2,839.37
25,425.37
26,696.64
28,031.47
29,433.05
30,904.70
32,449.93
34,072.43
Account Clerk II
1141
12.22
12.83
13.48
14.15
14.86
15,60
16.38
2,118.78
2,224.72
2,335.96
2,452.75
2,575.39
2,704.16
2,839,37
25,425.37
26,696.64
28,031.47
29,433.05
30;904.70
32,449.93
34,072.43
Parks Maintenance
1203
12.89
13.54
14.21
14.92
15.67
16.45
17.28
Worker it
2,234.68
2,346,41
2,463.73
2,586.92
2,716-26
2,852.08
2,994.68
26,816.13
28,156.93
29,564.78
31,043.02
32,595.17
34,224.93
35,936.17
Administrative
1257
13.47
14.15
14.85
15.60
16.38
17.19
18.05
Secretary
2,335.13
2,451.88
2,574.48
2,703.20
2,838.36
2,980.28
3,12930
28,021.54
29,422.62
30,893.75
32,438.44
34060.36
35,763.38
37,551.54
SeniorAccount
1257
13.47
14.15
14.85
15.60
16.38
17.19
18,05
Clerk
2,335.13
2,451.88
2,574.48
2,703.20
2,838.36
2,980.28
3;129.30
28,021.54
29;422.62
30,893.75
32,438.44
34,060.36
35,763.38
37,551.54
Senior Administrative
1365
14.20
14.91
15;65
16.44'
17.26
18.12
19.03
Secretary
2,461.20
2,584.26
2,713.47
2,849.15
1991.60
3,141.18
3,298.24
29,534.38
31,011.10
32,561.66
34,189.74
35,899.23
37,694:19
39,578.90
Code Enforcement
1437
15.40
16.17
16.98
17.83
18.72
19.66
20.64
Officer
2,670.04
2,803.54
2,943.72
3,090.91
3,245.45
3,407.73
3,578.11
32,040.51
33,642.54
35,324.67
37,090190
38,945.44
40,892.72
42,937.35
Recreation Specialist
1437
15.40
16.17
16.98
17.83
18.72
19.66
20.64
2,670.04
2,80354
2,943.72'
3,090.91
3,245.45
3,407.73
3,578.11
32,040.51
33,642.54
35,324.67
37,090.90
38,945,44
40,892,72
42,937.35
Assistant City Clerk
1437
15.40
16.17
16.98
17.83
18.72
19.66
20.64
2,670.04
2,803.54
2,943.72
3,090.91
3,245.45'
3,407.73
3,578.11
32,040.51
33,642.54
35,324.67
37,090.90
38,945.44
40,892.72
42,937.35
Management
1519
16.28
17.09
17.95
18.85
19.79
20.78
21.82
Information System'
2,821.93
2,963.03
3,111.18
3,266.74
3,430.08
3,601.58
3,781.66
i US) Technician
33,863.21
35,556.37 '
37,334.19
39,200.89
41,160.94
43,218.99
45,379.94
n, T
JOB TITLE
Community Services
Assistant
Development Services
Assistant
Administrative
Assistant
Assistant Engineer
Assistant Planner
Accountant H
Public Works
Supervisor
Senior Administrative
.Assistant
Sec to the City Mgr/
Office Manager
Communications &
Marketing Coord.
Superintendent of
Parks/Maintenance
Senior Accountant
Associate Planner
Associate Engineer
Recreation
Superintendent
CITY OF DIAMOND BAR
SALARY RANGES BY POSITION
FY 2000-2001
1635
17.52
18.39
3,514.84'
3,03625
3,188.07
19.31
36,435.06
38,256.81
1635
17.52
18.39
19.31
3,036.25
3,188.07
3,514.84
36,435.06
38,256.81
1635
17.52
18.39
3,514.84
3,036.25
3,188.07
19.31
36,435.06
38,256.81
'1635
17.52
18.39
19.31
3,036.25
3,188.07
3,514.84
36,435.06
38,256.81
1635
17.52
18.39
3,514.84
3,036.25
3,188.07
20.76
36,435.06
38,256:81
1635
17.52
18.39
3,690.59
3,036.25
3,188.07
44,287.04
36,435.06
38,256.81
1635
17.52
18.39
3,690.59
3,036.25
3,188.07
44,287.04
36,435.06
38,256.81
1752
18.83
1937
3;967.38
3,263-97
3,427.17
47,608.56
39,167.68
41,126.07
1890
20.25
21.26
3,514.84'
3,510.17
3,685.68
19.31
42,122.09
44,228.19
1897
20.33
21.35
19.31
3,523.87
3,700.06
3,514.84
42,286.40
44,400.72
1897
20.33
21.35
3,514.84
3,523.87
3,700.06
19.31
42,286.40
44,400.72
1897
20.33
21.35
19.31
3,523.87
3,700.06
3,514.84
42,286.40
44,400.72
1987
21.29
22.36
3,514.84
3,690.97
3,875.52
20.76
44,291.70
46,506.28
1987
21.29
22.36
3,690.59
3,690.97
3,875.52
44,287.04
44,291.70
46,506.28
1987 21.29 22.36
3,690.97 3,875.52
44,291.70 - 46,506.28
1D' E
19.31
20.28
3,347.47
3,514.84'
40;169.65
42,178.13
19.31
20.28
3,347.47
3,514.84
40,169.65
42,178.13
19.31
2028
3,347.47
3,514.84
40,169.65
42,17813
19.31
20.28
3,347.47
3,514.84
40,169.65
42,178.13
19.31
20.28
3,347.47
3;514.84
40,169.65
42,178.13
19.31
20.28
3,347.47
3,514.84
40,169.65
42,178.13
19.31
20.28
3,347.47
3,514.84
40,169.65
42,178.13
20.76
21.80
3,598.53
3,778.46
43,182.37
45,341.49
22.33
23.44
3,869.97
4,063.47
46,439.60
48,761.58
22.41
23.53
3,885.06
4,079.32
,46,620.75
48,951.79
2141
23.53
3,885.06
4,079.32
46,620.75
48,951.79
22.41
23.53
3,885.06
4,079.32
46,620.75
48,951.79
23.48
24.65
4,069.30
4,272.76
48,831.60
51,273.18
23.48
24.65
4,069.30
4,272.76
48,831,60
51,273.18
23.48
24.65
4,069.30
4,272.76
48,831.60
51,273.18
ScheduleA
2e,Jsed02/06/01
2001-01
F G
21.29
22.36
23.47
3,690.59
3,875.12
4,068.87
44,287.04
46,501.39
48,826.46
21.29
22.36
23.47
3,690.59
- 3,875.12
4,068.87
44,287.04
46,501.39
48,826.46
21.29
22.36
23.47
3,690.59
3,875.12
4,068.87
44,287:04:
'46,501.39
48,826.46
21.29
22.36
23.47,
3,690.59
3,876.12
4;068.87
44,287.04
46,501.39
48,826.46
21.29
22.36
23.47
3,690.59
3,875.12
4,068.87
44,287.04
46,501.39
48,826.46
21.29
22.36
23.47
3,690.59
3,875.12
4,068.87
44,287.04
46,501.39
48,826.46
21.29
22.36
23.47
3,690.59
3;875.12
4,068.87
44,287.04
46,501.39
48,826.46
22.89
24.03
25.23
3;967.38
4,165.75
4,374.04
47,608.56
49,988.99
52,488.44
24.62
25.85
27.14
4,266.64
4,479.97
4,703.97
51,199.66
53,759.64
56,447.63
24.71
25.95
27.24
4,283.28
4,497.45
4,722.32
51,399.38
53,969.35
56,667.82
24.71
25.95
27.24
4,283.28
4,497.45
4,722.32
51,399.38
53,969.35
56,667.82r
24.71
25:95
27.24
4,283.28
4,497.45
4,722.32
51,399.38
53,969.35
56,667.82
25.88
27.18
28.54
4,486.40
4,710.72
4,946.26
53,836.83
56,528.68
59,355.11
25.88
27.18
28.54
4,486.40
4,710.72
4,946.26
53,836.83
56,528.68
59,355.11
25.88
27.18
28.54
4,486.40
4,710.72
4,946.26
53,836.83
56,528.68
59,355.11
Schedule A
CITY OF DIAMOND BAR
SALARY RANGES BY POSITION -.
FY -2000-2001
-
-
Revi,.d 02/WCl
2001-C1
JOB TITLE
A
B
C
ID
E
F
G
Assistant to the
1987
21.29
22.36
23.48
24.65
25.88
27.18
28.54
City Manager
3,690.97
3,875.52
4,069.30
4;272.16.
4,486.40
4,710.72
4,946.26
44,291.70
46,506.28
48,831.60
51,273.18
53;836,83
56,528.68
59,355.11
Senior Planner
2136
22.89
24.04
25.24
26.50
27.82
29.22
30.68
3,967.80
4,166.19
4,374.50
4,593.22
4,822.88
5,064.03
5,317.23
47,613.56
49,994.24
52,493.95
55,118.65
57,874.58
60,768.31
63,806.73
Senior Engineer
2136
22.89
24.04
25.24
26.50
27.82
29.22
30.68
3,967,:80
4,166.19
4,374.50
4,593.22
4,822.88
5,064.03
5,317.23
47,613.56
49,994.24
52,493.95
55,118.65
57,874.58
60,768.31
63,806.73
Communications &
2319
24.85
26.09
27.39
28.76
30.20
31.71
33.30
Marketing Director
4,306.75
4,522,09
4,748.20
4,985.61
5,234.89
5,496.63
5,771.46
51,681.04
54,265.09
56,978.35
59,827.27
62,818.63
65,959.56
69,257.54
City Clerk
2319
24.85
26.09
27.39
28.76
30.20
31.71
33.30
4,306.75
4,522.09
4,748.20
4,985.61
5,234.89
5,496.63
5,771.46
51,681.04
54,265.09
56,978.35
59,827.27
62,818.63
65,959.56
69,257.54
Community Services
2571
27.55
28.93
30.37
31.89
33.49
35.16
36.92
Director
4,775.39
5,014.16
5,264.87
5,528.11
5,804.52
6,094.75
6,399.48
57,304.72
60,169.95
63,178.45
66,337.37
69,654.24
73,136.95
76,793.80
Finance Director
2571
27.55
28.93
30.37
31.89
33.49
35.16
36.92
4,775.39
5,014.16
5,264.87
5,528.11
5,804.52
6,094.75
6,399.48
57,304.72
60169.95
63,178.45
66,337.37
69,654.24
73,136.95
76,793.80
Deputy Public Works
2571
27,55
28.93
30.37
31.89
33.49 `
35.16
36.92
Director
4,775.39
5,014.16
5,264.87
5,528.11'
5,804.52
6,094.75
6,399.48
57,304.72
60,169.95
63,178.45
66;337.37
69,654.24
73,136.95
76,793.80
Comm. Development'
2985
31.99
33.59
35.27
37.03
38.88
40.83
42.87
Director
5,544.81
5,822,05
6,113.15
6,418.81-
6,739.75
7,076.74
7,430.57
66,537.69
69,864.58
73,357.81
77,025.70
80,876.98
84,920.83
89,166.87
City Eng1rublic
2985
31.99
33.59
35.27
37.03
38.88
40.83
42.87
Works Director
5,544.81
5,822.05
6,113.15
6,418.81
6,739.75
7,076.74
7,430.57
66,537.69
69,864.58
.73,357.81
77,025.70
80,876.98
84,920.83
89,166.87
Deputy City Manager
3172
33.99
35.69
37.48
39.35
41.32
43.39
46.55
5,892.25
6,186.86
6,496.20
6,821.01
7,162.06
7,520.16
7,896.17
70,706.95
74,242.30
77,954.41
81,852.13
85;944.74
90,241.98
94,754.08
City Manager *
3468
41.35
43.42
45.59
47.87
50.26
52.78
55.42
7,167.85
7,526.24
7,902.55
8,297.68
8,712:56
9148.19
9,605.60
86,014.17
90,314.88
94;830.63
99;572.16
104,550.76
109,778.30-
115,267.22
Schedule B
CITY OF DIAMOND BAR
SALARY
RANGES BY POSITION
FY 2000-200`1
PART TIME% HOURLY
Revised 02/06/01
2001-10
JOB TITLE
A B C D
E
F
G
Comm. Svcs Worker
515
5.98 6.14 6,29 6.45
6.61_
6.78
6,94
Comm. Svcs Leader 1
537
6.34 6.91 7.49 8.06
8.63
9.20
9.77
Comm. Svcs Leader 1I
753
8.06 8.63 9.20 9.77
10.35
10.94
11.51
Intern{Part-Time
753
8.06 8.63 9.20 9.77
10.35
10.94
11.51
Parks Mtce Helper
753
8.06 8.63 9.20 9.77
10.35
10.94
11.51
Comm. Svcs Coordinator
1140
12.22 12.83 13.48 14.15,
14.86
15.60
16.38
Engineering Aide
1343
13.47 14.14 14.85 "15.59
16.38
17.19
18.06
CITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION
CITY COUNCIL GOALS AND OBJECTIVES DRAr
FISCAL YEAR 2000-2001
JANUARY 16, 2001
1.
CITY COUNCIL CALL TO ORDER: Mayor Huff called the study session to order
at 5:10 p.m in the South Coast Air Quality Management District Room CC -8, 21865
E. Copley Drive, Diamond Bar, California:
2. ROLL CALL: Council Members Chang, O'Connor, Mayor
Pro Tem Herrera and Mayor Huff. CouncilMember Ansari was excused.
Also present were:. James DeStefano, Interim City Manager; David Doyle, Deputy
City Manager; David Liu, Director of Public Works; Bob Rose, Community Services
Director; Linda Magnuson, Finance Director; Mike Nelson, Communications &
Marketing Director; Lynda Burgess, City Clerk; Todd Strojny, Administrative
Assistant and Kirk Phillips, Associate Engineer.
3. STATUS OF FISCAL YEAR 2000.2001 GOALS.
ICM/DeStefano presented staff's report on the status of each of the current fiscal
year goals.
1. Regional' Projects - Ongoing
2. Civic Center/Community Center/Library/Senior. Center
C/O'Connor reminded the Council that the D.B. Community Foundation is looking
to pursue grant writing and funding to help enhance the community center.
Council determined to move forward in the pursuit of a grant writer to search for
available construction funding for community buildings.
3. Economic Development Strategic Plan
4. Traffic
Report by DPW/Liu.
C/O'Connor said she did not understand the perceived need for a dedicated left turn
signal at the intersection of Sunset Crossing Rd. and D.B. Blvd.
DPW/Liu indicated that the City's Traffic Engineer recommended that staff should
be looking at dedicated left turn signals because of the accident history.
C/Chang said he received several 1 complaints about the signal synchronization at
Colima and Brea Canyon Rd. at the Currier Rd. access. He also asked if the Grand
Ave. westbound` freeway entrance could be modified to two lanes rather than one
lane
JANUARY 1612001 PAGE 2 CITY COUNCIL STUDY SESSION
DPW/Liu explained that the synchronization is handled by CalTrans. Staff is in
discussions with CalTrans regarding the possibility of eliminating the carpool lane
at the Grand Ave. eastbound on-ramp in order to accommodate, more traffic. He
believed that CalTrans had begun a study of this matter.
5. Communications Expand/Enhance Customer/Client service
Report by CMD/Nelson.
6. Beatification Plan for Diamond Bar.
Report by CSD/Rose.
M/Huff pointed out that foothill Transit offers funding for bus stop improvements.
Council discussed having a focused study session dedicated to the issue of
beautification.
7. GENERAL DISCUSSION:
C/O'Connor said she would like the City to look at bringing business licensing in-
house.
ADJOURNMENT: There being no further business to conduct, Mayor Huff adjourned the
Study Session at 6:30 p.m.
LYNDA BURGESS, City Clerk
ATTEST:
Robert S. Huff, Mayor
Y W
MINUTES OF -THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR 444P
JANUARY 16, 2001 4r
1, STUDY SESSION: M/Huff called the Study Session to order at 5:10
p.m., in Room CC -2 of the South Coast Air Quality Management District, 21865 E.
Copley Drive, Diamond Bar, California 91765
ROLL CALL: Council Members Ansari, Chang, O'Connor,
Mayor Pro Tem Herrera and Mayor Huff.,
Also Present were: James DeStefano, Interim City Manager; David.
Doyle, Deputy City Manager David Liu, Public Works Director; Mike Nelson,
Communications & Market Director; Lynda Burgess, City Clerk; Todd Strojny,
Administrative Assistant and Kirk Phillips, Associate Engineer.
Discussion of City Council Goals & Objectives.
ADJOURNMENT: M/Huff adjourned the Study Session at 6:30 p.m.
to the Regular City Council Meeting,
1. CLOSED SESSION: None
2. CALL TO ORDER: Mayor Huff called the Regular City Council
Meeting to order at 6:43 p.m. in the South Coast Air Quality Management District
Auditorium, 21865 E. Copley Drive, Diamond Bar, California:
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Council
Member Chang.
INVOCATION: None given.
ROLL CALL: Mayor Huff, Mayor Pro Tem Herrera, and Council
Members Chang and O'Connor. Council .Member Ansari was excused.
Also Present were: James DeStefano, Interim City Manager; David
Doyle, Deputy City Manager; Craig Steele, Assistant City Attorney; David Liu,
Director of Public Works; Bob Rose, Community Services Director; Linda Magnuson,
Finance Director; Mike Nelson,' Communications and Marketing Director; and Lynda
Burgess, City Clerk.
APPROVAL OF AGENDA: ICM/DeStefano requested that an item be added
to the agenda for discussion of litigation between the Wildlife Corridor Conservation
Authority and the City of Industry regarding purchase of the Firestone Boy Scout
Property.
C/O'Connor moved, MPT/Herrera seconded, to add the matter of discussion of the
Litigation between WCCA and City of Industry regarding purchase of the Firestone
Boy Scout Property to the Agenda. Without objection, the motion was so ordered
and the matter was placed on the agenda as the last item under New Business.
JANUARY 16, 2001 PAGE 2 CITY COUNCIL
3. A. SPECIAL PRESENTATIONS, CERTIFICATES, 'PROCLAMATIONS:
3.A.1 Presented Certificate of Recognition to the Friends of the Library for their
donation of $25,000 to the Diamond Bar Library for purchase of books and
materials for a "Homework Center" to be used at the Library.
3.A.2 Presented Certificate of Recognition to Diamond Bar High School Brahma
Foundation for their contribution to the High School for their technology
improvement program.
3.A.3 Presented Certificate of: Recognitionto Diamond Ranch High School Booster
Club for their contribution to the High School for their technology program.
The Diamond Ranch High School Booster Club presented a plaque to the
City for the City's donation for various equipment items for the campus.
3.A.4 Presented City Tile to Martha House for her years of service as a Member of
the Mt. SAC Board of Directors.
3.A.5 Corey Calaycay, representing State Senator Bob Margett, presented a
Certificate of Recognition to former Mayor O'Connor.
3.A.6 s Introduced Kirk Phillips, Associate Engineer.
3.A.7 Presentation lCDominic
Robinson for being
named Most VauablePla Player at the Inaugural National
High School Star
Football game and for being named to the CalHi Sports' All -State Defensive
Team - Continued to a later date.
i
3.A.8 Presentation given by Rick Meza with Southern California Edison re: Power
shortages.
MfHuff asked staff to formulate an energy saving plan for the City.
Sgt. Flannery, Walnut Sheriff,; addressed' the issue of public safety in the
event of rolling blackouts. His department and surrounding stations are
ready to respond, if needed. .
Capt. Yim emphasized that the emergency plans are always in effect and
coverage for D.B. will be available.
3. B. INTERIM CITY MANAGER REPORTS AND RECOMMENDATIONS:
I
None Offered.
4.a. PUBIC COMMENTS:
JANUARY 16, 2001
PAGE 3 CITY COUNCIL
David O'Connor, representing DBars, explained why the members of his
organization hope that the EOC is not located on the north side of the building facing
the freeway when the City moves to the AQMD facility.
Sue Sisk, commented on the City's energy problems. She asked if incentives are
available to assist in the replacement of outdated residential heating and air
conditioning systems. She suggested that residents maintain cell phones and, in-
home telephones that will work during power outages.
Jeff Koontz, D.B. Chamber of Commerce, encouraged residents to attend the
Mayor's Breakfast on Thursday, January 18, at 7:15 a.m. at St. Denis 'Church in
Potthoff Hall. Call the Chamber at their new number 860-1904 to place
reservations. He encouraged young women aged 17 to 26 to participate in The Miss
Diamond Bar Pageant
4.b. RESPONSE TO PUBLIC COMMENT:
M/Huff asked staff to follow up on Sue Sisk's suggestions and post the information
on the City's web site.
ICM/DeStefano responded to David O'Connor that staff is working with the AQMD
on an appropriate location for the EOC facility.
5. SCHEDULE OF FUTURE EVENTS:
5.1 STATE OF; THE CITY PRESENTATION - January 18, 2001 - 7:15 a.m.; St.
Denis Catholic Church, 2151 S. Diamond Bar Blvd.
5.2 JOINT MEETING OF CITY COUNCIL AND PLANNING COMMISSION - Re:
Community/Senior Center Project date to be announced 6:00 p.m.,
SCAQMD Auditorium, 21865 E. Copley Dr.
5.3 PLANNING COMMISSION - January 23, 2001 7:00 p.m., SCAQMD
Auditorium, 21865 E. Copley Dr.
5.4 PARKS AND RECREATION COMMISSION - January 25, 2001 - 6:00 p.m.,
SCAQMD Hearing Board Room, 21865 E. Copley Dr.
5.5 JOINT MEETING OF PARKS AND RECREATION AND TRAFFIC AND
TRANSPORTATION COMMISSION - Review of the Trails Master Plan -
January 25, 2001 - 7:00 p.m. to 9:00 p.m., SCAQMD Room CC -8, 21865 E.
Copley Dr.
5.6 COMMUNITY OPEN HOUSE - Discussion of Trails Master Plan - SCAQMD
Room' CC -2, 21865 E. Copley Dr.
5.7 COMMUNITY OPEN HOUSE Discussion of Trails Master Plan - February
JANUARY 16, 2001 PAGE 4 CITY COUNCIL
3, 2001 - 10:00 a.m. to 12:00 noon Heritage Park Community Center, 2900
S. Brea Canyon Rd.
5.8 COMPOSTING WORKSHOP - February 3, 2001 - 10:00 a.m. - 12:00 noon
Heritage Park Community Center, 2900 S. Brea Canyon Rd.
5.9 CITY COUNCIL MEETING - February 6, 2001 - 6:30 p.m., SCAQMD
Auditorium, 21865 E. Copley Dr:
5.10 HOUSEHOLD HAZARDOUS WASTE ROUNDUP - Saturday, February 10,
2001 - 9:00 a.m. to 3:00 p.m., 1300 block of Bridgegate Dr.
6. CONSENT CALENDAR: MPT/Herrera moved, C/Chang seconded, to
approve the Consent Calendar as presented. Motion carried by the following Roll
Calf vote:
AYES: COUNCIL MEMBERS -Chang, O'Connor, MPT/Herrera, M/Huff
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - Ansari
6.1 APPROVED MINUTES:
6.1.1 Study Session of. December 19, 200 - As submitted.
6.1.2 Regular City Council Meeting of December 19,-2000 As submitted.
6.1.3 Special Meeting of January 4, 2001 As submitted.
6.2 RECEIVED AND FILED PARKSAND RECREATION 'COMMISSION
MINUTES - Regular Meeting of November 16, 2000.
6.3 RECEIVED AND FILED PLANNING COMMISSION MINUTES:
6.3.1 Regular Meeting of November 14, 2000:
6.3.2 Regular Meeting of November 28, 2000.
6.4 RECEIVED AND FILED TRAFFIC AND TRANSPORTATION COMMISSION
MINUTES -Regular Meeting of November 9, 2000.
6.5 APPROVED VOUCHER REGISTER dated January 16, 2001 in the amount
of $301,620.38.
6.6 REVIEWED AND APPROVED TREASURER'S STATEMENT - for November
2000.
6.7 APPROVED SECOND READING OF ORDINANCE NO.. 07(2000) - AN
ORDINANCE OF THE CITY OF DIAMOND BAR AMENDING THE STORM
WATER AND URBAN RUNOFF POLLUTION CONTROL ORDINANCE TO
PROVIDE STORM WATER POLLUTION CONTROL FOR PLANNING AND
JANUARY 16, 2001 PAGE 5 CITY COUNCIL,
CONSTRUCTION OF NEW DEVELOPMENT AND REDEVELOPMENT
PROJECTS AND AMENDING THE DIAMOND BAR MUNICIPAL CODE -
waived full reading and adoptedOrdinance No. 07(2000) entitled; An
Ordinance of the City of Diamond Bar Amending the Storm Water and Urban
Runoff Pollution Control Ordinance to provide Storm Water Pollution' Control
for Planning and Construction of New Development and Redevelopment
Projects and Amending the Diamond Bar Municipal Code.
6.8 APPROVED LETTER OF AGREEMENT #p0006269 FOR THE BREA
CANYON ROAD BIKE TRAIUSTREET IMPROVEMENT PROJECT - and
authorized the Interim City Manager to execute the LOA for the Brea Canyon
Road Bike Trail/Street Improvements Project.
6,9 ADOPTED RESOLUTION NO. 01-01: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING
PARTICIPATION IN THE UPPER SAN GABRIEL RIVER WATERSHED LOS
ANGELES COUNTY MUNICIPAL APPLICATION FOR RE -ISSUANCE OF
WASTE DISCHARGE REQUIREMENTS AND A NPD'ES PERMIT.
6.10 APPROVED AMENDMENT NO. 7 TO PROFESSIONAL SERVICES
AGREEMENT WITH BONTERRA CONSULTING REGARDING
PREPARATION OF A NATIVE HABITAT MAINTENANCE MANUAL FOR
TRACT NO. 52267 (PULTE) - in the amount of $8,400.
6.11 ADOPTED RESOLUTION NO. 01-02:' A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR CONFIRMING APPOINTMENT
OF SPECIFIC REPRESENTATIVES TO THE SAN' GABRIEL VALLEY
COUNCIL OF GOVERNMENTS.
7. PUBLIC HEARING: _
7.1 CONTINUED PUBLIC HEARING - .RESOLUTION NO. 2000-03: A -
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
ADOPTING GENERAL PLAN AMENDMENT NO. 00-01, FOR THE 2000-
2005 HOUSING ELEMENT The Housing Element of the General Plan is a
comprehensive assessment of current and projected housing needs for all
segments of the community and all economic groups. In addition, it
embodies policy, for providing adequate housing and includes action
programs for this purpose. State Government Code Section 65588(b)(5)
requires that the Housing Element of the General Plan be updated every five
years. D.B. is proposing to amend the current General Plan Housing
Element for the 2000-2005 time period. This proposal would revise the 1995
g conformance with current State Requirements.
Housing Element ,
ICM/DeStefano reported that on Friday., January 12, the City received notice
from the State of California that the adoption of the document by the City
Council would certify the City's' Housing Element as being in compliance with
JANUARY 16, 2001 PAGE'6 CITY COUNCIL
all of the State's requirements.
Report presented by Karen Warner, Cotton Bridges Associates.
M/Huff reopened the Public Hearing.
Allen Wilson stated his concerns about the demographics listed in the
Housing Element. He suggested that a Neighborhood Improvement Plan be
instituted by the City to educate residents on how to improve their property.
He questioned the authenticity of the statement on Page A-8 indicating that
the "AQMD developed a major child-care facility that is open to the public."
There being no further testimony offered, M/Huff closed the Public Hearing.
ICM/DeStefano responded to Mr. Wilson's concerns.. .
C/Chang moved, MPT/Herrera seconded, to adopt Resolution No. 2001-03
to adopt General Plan Amendment No. 00-01, 2000-2005 Housing Element.
Motion carried by the following Roll Call vote:`
AYES: COUNCIL MEMBERS - Chang, O'Connor, MPT/Herrera;
M/H uff
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS Ansari
7.2 CONTINUED PUBLIC HEARING - ;APPEAL OF THE PLANNING
COMMISSION DENIAL OF CONDITIONAL USE PERMIT NO. 2000-04 AND
DEVELOPMENT REVIEW NO. 2000-10 - Nextel Communications is
appealing an October 10, 2000 Planning Commission decision denying
Conditional Use :Permit 'NO. 2000-04 and Development Review No. 200-10.
The referenced project would have permitted the installation of two additional
monopoles, approximately 28 feet high with two antennas on each monopole
and an equipment cabinet enclosed by a block wall. The project site
currently contains a residential structure and an unmanned Pac Bell and Cox
Communications wireless telecommunications facility'.
C/Chung recused himself from discussion of this matter due to a potential conflict
of interest and left the digs.
JohnTandy, representing Metricom Corporation,agent for Nextel, responded
to the. Planning Commission's concerns and denial of the proposed project.
He explained how his company has taken direct steps by completing new
drawings to comply with the Planning Commission's concerns. He stated
that the new drawings clearly show that the proposed antennas are below
street level and below other existing, antennas at the site.
There being no further testimony offered, M/Huff closed the Public Hearing
JANUARY: 16, 2001 PAGE 7 CITY COUNCIL
C/O'Connor moved to send the matter back to the Planning Commission for
further consideration as soon as possible.
M/Huff asked that the motion be amended to include a study of the need to
provide service to various areas in D.B. where service is not currently
available.
C/O'Connor agreed to amend her motion, seconded by MPT/Herrera. Motion
carried 3-0-1 by the following Roll Call vote:
AYES: COUNCIL MEMBERS - O'Connor, MPT/Herrera, M/Huff
NOES: COUNCIL MEMBERS - None
ABSTAIN: COUNCIL MEMBERS - Chang
ABSENT:- COUNCIL MEMBERS - Ansari
ACA/Steele noted that, pursuant to Section 22.74.040c, the -Council's action
is to refer the matter to the Planning Commission. Any notice of Public
Hearing will be held before the Planning Commission prior to taking any
additional action on this matter.
7.3 PUBLIC HEARING - RESOLUTION NO. 2001-04- A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE'
CITY'S COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR
FISCAL YEAR 2001-2002 - The City has scheduled a public hearing to
discuss proposed programs and the allocation of: Community Development
Block Grant (CDBG) funds. The City will receive approximately $379,561 in
federal fund's as a participant in the 2001-2001 L.A. Urban County CDBG
Program. In addition, the City will have $457,333 in unallocated CDBG funds
for a total allocation of $836,894. The $379,561, in CDBG allocated funds
may be used, for a variety of Community Development activities that develop
a viable urban community, principally for persons of low 'and moderate -
income levels. The City may only allocate 150/6or: $56,934 of the 2001-2002
allocation toward community public service programs. The purpose of the
Public Hearing is to solicit public testimony and receive presentations from
public service organizations and residents requesting funds.
M/Huff opened the Public Hearing.
Alison Meyers, Associate Branch Director of the Diamond Bar/Walnut YMCA,
explained what programs the funding would be used for.
There being no further testimony offered, M/Huff closed the Public Hearing.
Following discussion, GIO'Connor moved, MPT/Hetrera seconded, to adopt
Resolution No. 2001-04 approving the City's Community Development Block
Grant Program, for Fiscal Year 200172002 and authorize the. Interim City
Manager to execute all CDBG documents required for the implementation of
JANUARY 16, 2001 PAGE 8 CITY COUNCIL
the program with allocations as follows:
1) Reduce Senior Coordinator Allocation by $15,000
2) Allocate total of $5,000 to Service Center for Independent Living
3) Allocate total of $20,000 to YMCA Child Care Program
4) Allocate total of $11,500 to YMCA Summer Day Camp Program ,
5) Allocate total of $37,956 for City Administration
6) Allocate total of $734,004 or Public Works Projects
7) Allocate total of $8,000 for DBIA Paint the Town Projects
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Chang, O'Connor, MPT/Herrera,
M/Huff
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - Ansari
8. OLD BUSINESS:
8.1 REVISION TO THE DIAMOND BAR COMMUNITY FOUNDATION BYLAWS
- During August 1999, Council approved the Articles of Incorporation and the
bylaws to form the "Diamond Bar Community Foundation." The main charge
of the Foundation is to coordinate and direct fund-raising activities, which will
be used to aid the City with public purpose projects as well as, implementing
the Parks Master Plan. In order to better govern potential fund-raising
opportunities, Council appointed and elected six (6) individuals to sit on
Board of Directors, with five (5) additional individuals appointed by either the
Board or the Parks and Recreation Commission. According to existing
Foundation bylaws, most of the terms Fisted above are current and will
require action once they expire. However, the terms for both the Mayor's
appointee and City Council appointees have already expired and should be
revised. In order to extend the terms for the two groups in iquestion, the
Foundation's Board of Directors voted unanimously to amend the bylaws in
July of 2000.
Following discussion, C/O'Connor moved, MPT/Herrera seconded, to adopt
the bylaw revisions approved ,by the Diamond Bar Community Foundation to
extend the current terms for both the Mayoral appointee and the City Council
appointees. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Chang, O'Connor, MPT/Herrera,
M/Huff
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - Ansari
8.2 ADDED ITEM: WILDLIFE CORRIDOR CONSERVATION AUTHORITY
(WCCA) LAWSUIT AGAINST THE CITY OF INDUSTRY 'URBAN
JANUARY 16, 2001 PAGE 9 CITY COUNCIL
DEVELOPMENT AGENCY - M/Huff recommended preparation of a letter to
be sent to all members of WCCA and the City of _Industry in opposition to the
lawsuit. MPT/Herrera suggested that the letter also be sent to the alternates
and City Council Members of other WCCA members.
C/O'Connor also suggested that the letter be sent to the Boy Scouts of
America. She explained the timeline and her attempt to be involved in
WCCA discussions leading up to the lawsuit. She abstained from voting on
the 'legal actionbecause she did not feel she was provided sufficient
information to make an informed decision. In whole, . she was very
uncomfortable with this matter.
M/ Huff moved, MPT/Herrera seconded, to direct staff to draft said letter and
provide copies to all recommended persons and agencies listed above.;
Motion carried by the following Roil Call voter
AYES: COUNCIL MEMBERS. - Chang, O'Connor, MPT/Herrera,
M/Huff
NOES: COUNCIL MEMBERS- None
ABSENT: COUNCIL MEMBERS - Ansari
9. NEW BUSINESS: None
RECESS TO REDEVELOPMENT AGENCY: M/Huff recessed the City Council
Meeting at 10:05 p.m:
RECONVENE CITY COUNCIL MEETING: M/Huff reconvened the City Council
Meeting at 10:06
10. SUBCOMMITTEE REPORTS AND COUNCIL MEMBER COMMENTS: CCf rg
congratulated the new Senior Citizen's Club President Tom Wuetcher and wished
him success. He also thanked the former president,' Norman Bell. City Council
Members traveled to Sacramento to attend the California Contract Cities Assn.
Legislative Committee meeting during which several items were discussed such as
Redevelopment Agency Revitalization Area Plan and a funding source for building
community facilities. He complimented ICM/DeStefano on his presentation to the
committee.
C/O'Connor reported that on December 20, Council met with the architect for the
proposed community center. She attended the Contract Cities meeting and
graduated from the Sheriff Academy Level ll. On December 21, she attended the
D.B. Community Foundation meeting. On December 27, she attended the
Sanitation District meeting. On December 28, the Finance Committee meta On
December 31, she attended the Senior Citizen's New Year's Eve parry. On January
2, she and C/Chang attended the installation of incoming senior citizen officers. On
January 3 she attended the WCCA meeting. On January .4, she attended the
special City Council meeting during which the Council discussed and approved
JANUARY 16, 2001 PAGE 10 CITY COUNCIL
construction of the new City Hall space at SCAQMD. City offices look forward to the
March 2001 move. She was in Sacramento for three days on the Contract Cities
Legislative tour (January 8 through 10). On January 10, the City On-line
subcommittee met to discuss the chat room feature. Also on January 10, she and
C/Chang attended the Jean Callard funeral. On January 11, the 12th City
Anniversary subcommittee met. The celebration is set for April 29. Also on January
11, she attended the Industry East Project Task Force meeting which was the first
meeting attended by the new appointee, MPT/Herrera. She wished Council Member
Chang and all Chinese' citizens a Happy New Year (Kung Hey Fat Choy).
MPT/Herrera reminded residents that the next Lanterman Advisory Committee
meeting will be held on January 22 at 7:00 p.m. in Room CC -8, SCAQMD. On
February 1, the SCAG Regional Council will be voting on the Regional
Transportation Plan.
M/Huff attended the senior's New Year's Eve celebration. He also attended the
Evergreen Seniors celebration last Saturday. He asked if they could find someone
from their group that would be willing to serve on the Sheriff's Advisory Council.
Newly elected State Senator Bob Margett`spent a great deal of time with D.B. City
Council members. He represented D.B. at the Asian -American Expo held at the
Pomona Fairgrounds on Saturday. He spoke about the relationship of WCCA to the
proposed purchase of the Boy Scout property. He reiterated that on February 1 and
3, the open houses for the Trails Master Plan will be held to receive public input. He
asked residents to ,attend the meetings. He also asked residents to please conserve
energy. He wished the Chinese community Kung Hey Fat Chow.
ADJOURNMENT: There being no further business to conduct, M/Huff adjourned
the meeting at 10:22 p.m. in memory of long-time resident Jean Jurd Callard.
LYNDA BURGESS, City Clerk
ATTEST:
ROBERTS. HUFF, Mayor
PARKS & RECREATION COMMISSION
TRAFFIC & TRANSPORTATION'COMMISSION
JOINT MEETING
DECEMBER 14, 2000
CALL TO ORDER: P&R/Chair/Finnerty and T&T/Chair/Morris called
the Joint Meeting of the Parks and Recreation and the Traffic & Transportation Commissions to
order at 7:44 p.m. in the SCAQMD Headquarters Building, Room CC -8, 21865 E. Copley Drive.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Parks and
Recreation Commissioner Jeff Hull.
ROLL CALL: Parks and Recreation Commission Chairman
Annette Finnerty, Vice Chairman Patty Anis and Commissioners Jeff Hull, Mark St. Amant and
Marty Torres:
Traffic and Transportation Commission Chairman
Roland Morris, Vice Chairman Arun Virginkar and Commissioner Joseph Kung.
Commissioners Jack Istik and Joyce Leonard were
absent:
Staff Members' Present: Bob Rose, Community Services Director; David
Liu, Director of Public Works; Gary Olivas, Recreation Superintendent, and Sharon Gomez;
Public WorksAdministrative Secretary.
MATTERS FROM THE AUDIENCE: None Offered.
1. CITYWIDE COMPREHENSIVE TRAILS MASTER PLAN - Recreation Trails and
Bicycle Routes - Presentation by Marlene Roth, The Roth Group and Pat Hirsch, Hirsch
and Associates on the following items:
1) Review the inventory of existing designated trails/routes and discuss their status
and suitability for continued designation.
2) Review opportunities that have been identified to tie into the trail/route systems of
adjacent jurisdictions and regional systems.
3) Discussion of funding sources that may be utilized for implementation of a trails
system.
4) Review of the base mapping system that is being used to plot the trails system.
The Commissions unanimously concurred that the map format used by San Juan_
Capistrano should be used as a guideline to develop Diamond Bar's map.
5) Discussion of meeting schedule for opportunities for public review/participation
in the process, including two community open houses.
DECEMBER 14, 2000 PAGE 2 JOINT MEETING
PARKS & REC. COMMISSION/
TRAFFIC & TRANSPORTATION COMMISSION
Two (2) Community Services Open Houses regarding the draft Trail
Master Plan are scheduled for Thursday, February 1, 2001 7:00 p.m. to
9:00 p.m. SCAQMD Room CC -2,21865 E. Copley Drive, Diamond Bar
and Saturday, February 3, 2001-10:00 a.m. - 12 noon— Heritage Park
Community Center, 2900 S. Brea Canyon Road, Diamond Bar.
6) Discussion of ways to enhance the system by adding trail heads, rest stops and
scenic overviews.
7) Discussion of the Trail Master Plan Goals.
The Commissions concurred on the following goals in order of statement:
1) , Place more emphasis on existing trails.
2) Improve more rustic trails.
3) Identify easements throughout the City that can be utilized for the trails.
4) Linkage of trail system to Tonner Canyon.
8) Discussion of the schedule of future joint Commission Meeting and the proposed
schedule to forward the plan to the Planning Commission and the City Council.
The Commissions concurred to schedule their next joint meeting for January 25,
2001 at 7:00 p.m.
ADJOURNMENT: There being no further business to come before the joint session of the
Parks and Recreation Commission and the Traffic and Transportation Commission, P&R/
Chair/Finnerty adjourned the meeting at 9:20 p.m. to the regular meeting of the Parks and
Recreation Commission of December 21, 2000. T&T/Chair/Morris'adjourned the meeting at
9`,20 p.m. to the regular meeting of the Traffic and Transportation Commission on January 11,
2001 at 7:00 p.m. The next joint meeting of the Parks and Recreation Commission and the
Transportation Commission is scheduled for January 25, 2001 at 7:00` p.m. in Room
CC -8 8 oft e SCAQMD Headquarters Building, 21865 E. Copley Drive.
i
DECEMBER 21,2000 PAGE 2 PARKS & REC COMMISSION
2. All City Wide Youth Track Meet
3. Adult Basketball
4. Adult Softball
5. Adult Volleyball
6. Youth Sports Facility User Group Meeting
7. Recreation Guide
8. Contract Classes
9. Tiny Tots
10. Adult Excursions
11. Special Events
2.2 Capital Improvement Program Update - Report by CSD/Rose.
1. Pantera Park Ball Field Lighting
2. Skate Park at Peterson Park
3. Sport Court Re -Surfacing
2.3 Trails Master Plan Update - Report by CSD/Rose.
r
2.4 Diamond Bar Community Foundation - Report by Chair/Finnerty continued to
the January25, 2001 meeting.
2.5 Tennis Court Rules - Status Report by CSD/Rose.
The ad-hoc committee agreed to reconvene on Friday, January 12, 2001 at 8:30 a.m.
at City Hall to consider a permit process for tennisinstructors.
i
3 OLD BUSINESS:
3.1 Roller Hockey Courts - Commission St. Amant has been in touch with the business
I
representatives of the closed Silo Roller Hockey facility and has been informed that
at least one, and possibly two roller hockey courts are available at a discounted price.
The city has received a written offer for the small court (110'x 50) for $20,000
($66,545 value). A larger court may also be available. Last year, the City Council
..approved the purchase of the larger court from this business, but when staff made the
purchase offer, business representatives
sen
P p tatives said that it had already been sold. If the City.-
acquires the smaller) roller hockey court, it will require at least 650' square feet of
storage space until an installation location can be determined. Representatives from
the Diamond Bar/Walnut YMCA have
expressed interest '
p t m having the small court
installed on Sunset Crossing in front of the YMCA Building and running a youth
roller hockey program. Installation costs for this location are unknown at this time.
Staff recommends that the Parks and Recreation Commission receive a report rt from
Commissioner St:
Amant and recommend appropriate action to the City Council.
I
DECEMBER 21, 2000 PAGE 3 PARKS & REC COMMISSION
Report by C/St. Amant and CSD/Rose.
Chair/Finnerty said she believes it would be good for the kids and in particular, if it
is located close to the YMCA.
Following discussion, C/St. Amant moved, C/Hull seconded, to recommend to City
Council direct staff enter into negotiations with Ron Roy of the closed Silo Roller
Hockey facility for possible purchase of 1) the large roller hockey court and 2) the
- small roller hockey court. Motion carried by the following Roll Call vote:
AYES: COMNIISSIONERS: Hull, St. Amant Torres, VC/Anis,
Chair/Finnerty
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: None
3.2 2001 Summer Concerts in the Park -Proposed Schedule of Dates - Staff proposes
to start the 2001 Summer Concert Series on Wednesday, June 20 and continue until
August 22. Concerts will be conducted from 6:30 p.m. until 8:00 p.m. at Sycamore
Canyon Park. Future America is planning to conduct their own concert at Sycamore
Canyon Park on Wednesday, August 29, 2001. This concert will not be included in
the City's promotions and will not officially be a part of the City's Summer Concert
Series.
Staff recommends that the Parks and Recreation Commission review the proposed
schedule of dates for the 2001 Summer Concert in the Park Program and recommend
this schedule to the City Council for approval.
The Commission emphasized the necessity for tradit onal patriotic music.
C/St. Amant moved, C/Torres seconded, to recommend that the City Council
approved the proposed Schedule of Dates for the 2001 Summer Concert Series.
Motion carried by the following Roll Call vote:
AYES: COMMISSIONERS: Hull, St. Amant, Torres, Chair/Finnerty
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: VC/Anis
4. NEW BUSINESS:'
41 2001 CPRS Conference - The CPRS Conference in Sacramento will beheld from
Wednesday, March 14 through Saturday, March 17. For this conference to be of
benefit to the Commissioners, it is recommended that a minimum commitment for
attendance be made for the period of 5:00 p.m., Thursday, March 15 through 12 noon
on Saturday, March 17. If a longer commitment can be made, there would be even
DECEMBER 21, 2000 PAGE 4, _ PARKS & REC COMMISSION
more benefits. The City Council has provided funds in the FY 2000/01 budget for
all five Commissioners to attend this conference.
Staff recommends that the Parks and Recreation Commission provide preferred
departure and return dates and times to staff so that the necessary travel arrangements
can be made. Also, provide information on Wednesday institutes and other special
activities each Commissioner plans to attend so that proper registration requirements
can be completed.
Each Commissioner stated their
preference for institute: and special .activities
attendance.
5. ANNOUNCEMENTS: C/Hull reported on the progress of the City
Anniversary 3Pa
Party.
He wished everyone Happy Holidays.
VC/Anis wished everyone Happy Holidays.
C/Torres said he attended the recent User Group meeting which was very well managed by
RS/Olivas.
C/St. Amant reported that his hockey teams finished their seasons last week. His JV team
came in 4d` place and his varsity team came in 2nd place.
ADJOURNMENT:
C/Hull moved, C/St. Amant seconded, to, adjournthe meeting. There being no other business to
come before the Commission, Chairman Finnerty J gadjourned the meeting at 9:00.P.m.
I
Respectfully ctfull
Submitted P Y ,
/s/ Bob Rose
Bob Rose
Secretary
Attest:
/s/ Annette Finnerty
Chairman
Annette tte Fi
nnert
Y
DECEMBER 12, 2000 PAGE 2 PLANNING COMMISSION
PROJECT ADDRESS: 700 Block of Diamond Bar Boulevard
East side of Diamond Bar Boulevard at Tin Drive
Diamond Bar, CA 91765
PROPERTY OWNER/ Pulte Home Corporation
APPLICANT:18401 Von Darman Avenue
Irvine, CA 92612
DSA/Joe presented staff's,report. Staff recommends that the Planning Commission approve the
proposed final entry gate details as shown on Exhibit "A" dated December 12, 2000.
Mr. Wright stated that the project conditions state that the traffic signal must be installed and
operational prior to the issuance of. the first occupancy permit. The entry ;and traffic signal are
proposed to be constructed at about the same time. It is likely that the. gates will remain open until
the project is sold out. He indicated that the applicant has addressed the Commission's goals and
concerns with respect to the gate design.
Mr. Wriht resonded to VC/Zirbes that only the .front
g p entry will be accessible via remote control.
The back entrance is for emergency access only.
Dave Erickson, 24008 Highcrest Drive, asked why pedestrian gates are provided at the emergency
exit.
DSA/Joe stated that the original approval for the development has a condition that the secondary;
access gate is for emergency purposes only. The Commission may wish to consider whether the
pedestrian access is appropriate for an emergency access gate.
Mr. Wright indicated that Pulte feels the pedestrian gate at the back'entrance; would provide access
to Pantera Park and Pantera School. The nearest home is approximately 150 to 200 feet from the
emergency access.
C/Ruzicka moved, C/Tye seconded, to approve the proposed final entry gate details as shown on
Exhibit "A" dated December 12, 2000. Motion earned by the; following Roll Call vote
AYES: COMMISSIONERS: Kuo, Ruzicka, Tye, VCIZirbes
NOES: COMNIISSIONERS: None
ABSENT: COMIVIISSIONERS: Chair/Nelson
.,
DECEMBER 12, 2000 PAGE 3 PLANNING COMMISSION
5.2 Conditional Use Permit No. 99=4 and Minor Conditional Use Permit No. 99-9 originally
approved on August 20, 1999, to allow for the operation of a restaurant with outdoor"dining, the sale
and on-site consumption of alcoholic beverages and entertainment (i.e.? dancing with a DJ, Karaoke,
guitarist, folk singer, and comedy nights) at the location referenced below. In accordance with
Condition No. 50) of!Resolution No. 99719, a periodic review of the Conditional Use Permit and
Minor Conditional Use Permit is required to assurecompliance with conditions of approval and to
consider whether to modify, add conditions as necessary,, or revoke the permit. Municipal Code
Section 22.76.020 authorizes the City to schedule a public hearing before the Planning Commission
to consider modification or revocation of a Conditional Use Permit. (Continued from November 28,
2000.)
PROJECT UNDER REVIEW: Platinum Restaurant
245 Gentle Springs Lane
(Parcel 1, Parcel Map No. 15547)
Diamond Bar, CA 91765
PROPERTY OWNER: SX Diamond Bar
259Gentle Springs Lane
Diamond Bar, CA 91765
APPLICANT: Chris Pierce
245= Gentle Springs Lane
Diamond Bar, CA 91765
PCiMeyer presented staff's report: Staff recommends that the Planning Commission consider the
adoption of draft Resolution No. 2000 -XX and direct staff as appropriate.
Patrick Munoz, speaking on behalf of the applicant, spoke about the differences between his
proposed resolution' and staff's proposed;resolution.
Vince Galloway, 300 S. Prospectors Road, said he would be inclined to accept staff's version of the
resolution.
Jeff Koontz, Diamond Bar Chamber of Commerce, ,said it would appear that ;it may be more
beneficial from a business point of view to go forward with the applicant's resolution as long as it
is not detrimental to the City.
DECEMBER 12, 2000
PAGE 6 PLANNING COMMISSION
8.3 Development Review No 2000-08/Minor Conditional Use Permit No. 2000-14 (pursuant to Code
Sections 22.48 and 22.56) is a request to construct, a two-story, srngle-family, residence, of
approximately 16,192 square feet, with, a basement, balconies, porch, and a five -car 'garage.
Additionally, the request includes a tennis court and an enclosed swimming pool. The Minor
Conditional Use Permit is a request to construct a detached, 11,000 square feet, two-bedroom guest
house.
PROJECT ADDRESS: 1626,Demnger Lane
(Tract No. 24046, Lot 20)
Diamond Bar, CA 91765
PROPERTY OWNER: Razgo Lee and Pao Chin Tu Lee
22125 Birdseye Drive
Diamond Bar, CA 91765
APPLICANT: Leslie Lippich Architects
4,768 Park Granada, Suite 210
Calabasas, CA 91302
PC/Meyer presented staff's report. Staff recommends that the Planning Commission approve
Development Review No. 2000-08, Minor Conditional Use Permit No. 2000-14, Findings of Fact,
and conditions of approval, as listed within the Resolution.
Leslie Lippich, Architect, presented a revised rendering which indicates that the Porte Cochere has
been moved back about 15 feet to create a larger setback and is no longer a drive under area. This
modification tends to reduce the massive appearance of the front entrance. He indicated to
VC/Zirbes that he and the property owner read staff's report and concurs with the conditions of
approval.
VC/Zirbes opened the public. hearing.
Justin Ko said he is the architect for 1606 Derringer Lane, owned by Mr. Lin. Mr. Ko presented a
copy of Mr. Lin's letter addressed to the homeowners association which outlined several concerns
which included security fencing, water and height of the. proposed structure.
PC/Meyer explained that with respect to diversion of the water on the adjoining property at
1606 Derringer Lane, this property is required by Conditional (1) to comply with the grading
requirements of the City's adopted Building Code which states that water cannot be diverted onto
an adjoining property. The security fencing with respect to grading will be installed as part of the
DECEMBER 12, 2000 PAGE 7 PLANNING COMMISSION
pedestrian protection requirements of the Building Code. The City's Development Code allows a
maximum height of 35 feet above finished grade with which the proposed dwelling unit complies.
Staff's assessment of this project is that it would not impact the existing views from the surrounding
properties.
Mr. Lippich stated that both properties were graded together. Alterations to Mr. Lin's property by
Mr. Lin was to divertsomeof the water off of his property. When construction is completed, there
will be subsurface drainage and a masonry wall on the property line. During construction, the entire
project will be fenced. Great effort was taken to ensure that this structure fit into the envelope by
stepping the building back and down to follow the downhill slope.
I'
VC/Zirbes closed the public hearing.
C/Ruzicka moved to. approve Development Review No. 2000-08, Minor Conditional Use Permit
No. 2000-14, Findings of Fact, and conditions of approval as listed within the Resolution.
VC/Zirbes asked that Condition (g) on page 5 be amended as follows: That "maid's quarters" be
replaced with "secondary unit" for consistency and that Condition (h) be added (with all remaining
conditions renumbered) to read as follows: "The garage area in the secondary unit shall not be-_
altered in any way in the future."
C/Ruzcka modified his motion to include VC/Zirbes' recommendations C/Kuo seconded the
modified motion. Motion carried by the following Roll Call vote:
AYES: COMIVIISSIONERS: Kuo, Ruzicka, Tye, VC/Zirbes
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: Chair/Nelson
9. PLANNING COMMISSION COMMENTS: C/Tye asked if there is some way, to accommodate a
business owner or homeowner so that public hearing signs do not impair their living and business quality.
He believes that when signs remain at a location for an extended period of time they lose their effectiveness.
10. INFORMATIONAL ITEMS:
10.1 Public Hearing dates for future arolects - as noted.
1.
CITY CSF+ DIAMOND BAF;
VOUCHER REGISTER APPROVA,L.
The attached listing of vouchers dated February 6, 2001 have been
reviewed, approved, and recommended for payment. Payments are
hereby allowed from the following fund'_ in these amounts
FUND DESCRIPTION PREPAID VOUCHERS TOTAL
001 GENERAL. FUND D 108,6517.57 714,767.20 823,424.77
01 0LIBRARY SERVICES .00 r ,_r,. 79 851. 7?
112 PROP A- TRA14S l'T FUND .00 83,555t 83,558.52
115 I NT EC AI ED WASTE MGT FUND 0� � 9, 0010 47 9, 009. 47
1.18 AIR QLTf IC'FF=R 1=D FAB 2766Si .00 47251.74 4,.51.74
125 COM DEV ELK GRANT FUND ' : 1.. 4 4,02-1.00 5 , 19 , 43
12:16 CITI?E1•`JS Up'1"-pum—ic SFT' 152.38 k;,96.7.05 4,119.4`
130 LLAD #38 FUND 10,015.01 10,015,01
139 L L_Ai fi #39 F=UND .00 5,663.11 5,66 •.11
141 !_.LA�� X41 F=f;ttF e'rra t,, w.1•�; 6,866.45
Y50 CAPITAL- It'1F=`RO F^`ROJ FUND 4 ,312.00 82,208.06 130,520.06
51:0 SELF I N:._UR - ACE FUND , 00 1, 414. 10 1, 414. 10
REPORT FOR ALL FUNDS 157,493.38 92-6 , ! _. 50 1,084,130.88
APPROVED BYt
F-inaince Director Mayor
i;V-A-6c; Dz" st - f-_"no Deborah H. O'Connor
1.!"�_L.�'3ITt i_,1• i`1.-=:;..�,��1" �C7t_t#-i{ a�l�iec;"i�3L�•Y'
CITY OF DIAMOND BAR
RUN DATE: 01/31/2001 15:18:£118
VEER REGISTER
PAGE: 1
DUE THRU: 02/06/2001
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO ,#
INVOICE DESCRIPTION AMOUNT DATE CHECK
4 -CON ENGINEERING INC
2505310-46415-155130-46415
9 16A
0003143-05 PROF SVCS -SKATE PARK
15,558.10
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
15,558.10
TOTAL DIME VENDOR
15,5&3.10
A-1 PARTY RENTALS
0015'S£�-4?130--
PROF.SVGS-SKATE PARK
15.46
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
115.46
TOTAL DUE VENDOR
15.46
ADAPT CONSULTING INC
1155515-41400--
10248
1480E PROMO SUPPLS-RECICLING
4,040.72
TOTAL PREPAIDS
.04
TOTAL- VOUCHERS
4,040.7
TOTAL DUE VENDOR
4,040.72
EDUARDO AREA
0011-22002--
5141; REFUND PK DEP-P.EAGAN
50.00
TOTAL PREPAIDS
.£ j
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
ALCOPRO
1264411-41204--
10730
53325 SUPPLIES -SHERIFF CK PT
111.30
TOTAL`PREPAIDS
.00
TOTAL VOUCHERS
111.34
TOTAL DUE VEMM-
111.30
ALEXANDER HAMILTON INSTITUTE
001`:31£x-42320--
27812171 MANUAL-PEPFORMANCE APPRSL
69.90
TOTAL PREPAIDS
[
TOTAL VOUCHERS
69.90
TOTAL DUE VENDOR
69.90
ALPERT'S PRINTING INC
1409
107210 10?ic
22235 PREPRESS SVCS -BUS CARDS
19.3,:
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
19.35
TOTAL DUE VENDOR
19.35
AMERICAN CLASSIC SANITATION
00143�G 4 134--
10535
16562 LSE PRTD-LORBEER DEC/JAN
291.40
0015315-421?£--
10538
1607 LSE PRTBL-LDRPEER JAN/FEB
291.20
1
TOTAL PREPAIDS'
.00
TOTAL VOUCHER^o
TOTAL L+UE VENDOR
581.64
AMERICAN MINI STORAGE
0415510-41200--
02957 SUPPLIES-LMP/WKS
30.00
fj014090-42140--
#-ri10 STORAGE RNTL-UNIT 3710
1,474.00 02/06/2001 46431
TOTAL PREPAIDS
1,474.00
TOTAL VOUCHERS
:0,00
TOTAL DUE VENDOR
1,504.00
i
CITY OF DIAMOND BAR
RUN DATE: 01/31/2001 15.18:48
1VOUCHER REGISTER
PAGE: 2
DUE THRU: 02/0611001
PREPAID
FUND;SECT-ACCT-PFGJECT-ACCT
PO I1 MOICE DESCRIPTION AMMT
DATE '
CHECK
AMERICAN SOCIETY IF'CIVIL ENGINEERS
4415551-42315--
MEMBRSHP DUES -DAVID LIU
210.00 02/06/2001
46419
TOTAL PP.EPAIDS
114.44
TOTAL VOUCHERS
.44
TOTAL DUE VENDOR
214.44
PATTY ANIS
4415:54-44100--
T & T MTG - 1/14/04
45.00
0015350-44140--
F & R MTG - 12/21/00
45.04
TOTAL PREPAIDS.
TOTAL AMUCHERS
90'00
TOTAL DUE VENDOR
90.04
ARMENTROUT CONSULTANTS
0014440-44444--
10291 DEC 00 EDC SVCS - DEC 00
815.44
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
815.00
TOTAL ME VENDOR
815:44
AT&T
0014494-42325--
LONG DIST CHARGES
154.12
4414495-42315--
LONG DIST CHARGES
59.65
4014090-42325--
PHONE CHRGS-6ENERAL
285,19 42/46/2001
46426
TOTAL PREPAIDE
285.19
TOTAL VOUCHERS
213.77
TOTAL DUE VENDOR
498,96
AT&T WIRELESS
1264411-421225--
CELL CHRGS-SHERIFF
26:17 42/06(2441
46424
0014415-421Y5--
CELL CHRGS-V/PATROL
61.96 02,/0612001
46424
014z�9C-42f25--
CELL CHRGS-GE EPAL
142,15 02106,2001
46424
OA140` 0 411::5--
CELL CHRGS-C/MANAGER
29.76 02/06/2001
46424
TOTAL PREPAIDS
260.04
TOTAL VOUCHERS
TOTAL DUE VENDOR
260.04
SIMTERY SALES UNLIMITED
00140-'_ 42 220`--
045015 mmF SU?PL5-BATTERIES
118.84
TOTAL PREPAIDS
.04
TOTAL VOUCHERS
118.80
TOTAL DUE VENDOR
118.80
PILL'S LOCI--, AND SAFE
0015319-42210--x4981
KEYS -PETERSON PARK
109:°',
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
109.87
TOTAL DUE VENDOR
10.x.6"
CITY OF DIAMOND BAR
- RUN DATE; 01/31/2001 15:18:08
VOUCHER REGISTER
PACE.,
DUE THRU: 02/06/2001
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PD INVOICE DESCRIPTION AMOUNT
DATE CHECK
BOISE CASCADE OFFICE PRODUCTS
0014030-41200--
PO 10403 SUPPLIES -CITY MANAGER
6.99
0014080-41200--
PO 10408 SUPPLIES -CITY MANAGER
22.95
0014030-41200--
PO 10403 SUPPLIES -CITY MANAGER
0015350-41"00--
PO 10408 SUPPLIES - RECREATION
10.03
0015210-41200--
PO 10408 SUPPLIES-PLANdING
314.75
0014030-41200--
PO 14408 SUPPLIES -CITY MANAGER
-4.47
0015310-412lX3--
PO 10408 SUPPLIES - C€M M.SVCS
109.10
0015350-41200--
PO 10408. SUPPLIES - RECREATION
45.47
0015210-41200--
PO 10408 MEMED CREDIT - FLAWING
-102.31
0014030-41200--
PO 10408 SUPPLIES -CITY MANAGER
60.70
0014090-41200--
PO 10408 SUPPLIES -GENERAL
266. 3
0014030-41200--
PO 10408 SUPPLIES -CITY MANAGER
14.47
TOTAL PREPAIDS
.00
TOTAL VOUCHERS,
755.27
TOTAL DUE VENDOR
755.$7
BONTERRA CONSULTING
001-23011--
1501-R PROF.SVCS - FER 95-01
86.29
001-23011--
1501 PROF.SVCS - FER 96-1
100.110
TOTAL PREPAIDS
00
TOTAL 'VOUCHERS
481.29
TOTAL DUE VENDOR
486.29
TRACY BRYAN?'
0.01-`s47 0--
40285 RECREATION REFUND
43.00
-TOTAL PF, EPAIDS
.00
TOTAL VOUCHERS
43.0
TOTAL DUE VENDOR
43.00
BSI SP9PTS
011153`,0-41200--
90560944 SUPPLIES=RECREATIDN
99.18
015:=10-4i'>t;0--
905121 rj SUPPLIES-RECP.EATION
66.96
TOTAL PREPAIDS
.00 _
TOTAL VOUCHERS
166.64
TOTAL DUE VENDOR
160.14
LIP, E CALDERON
001-23002--
513.954 REFUND PK DEP-HERITAGE
200.00
TOTAL PREPAIDS`
.00
TOTAL VOUCHERS
200.00
TOTAL DUE VENDOR
200.00
CALTFOPNIA ASSO CGDE ENFORCEMENT
001.5210-42:115--
MEMBRSWI DUES-? FLORES
40.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
40.40
TOTAL DUE VENDOR
40.00
CALIFORNIA PAVEMENT MINT COMPANY
'305.510-4'411-01499-416411
10:374 400479 PROF.SVCS-SLURRY SEAL PRJ
14,085.31
TOTAL PREPAIDS
.01
TOTAL VOUCHERS
14,085.31
TOTAL DUE VENDOR
14,085.31
CITY OF DIAMOND BAR
RUN DATE: Of/3111O01 I5:18:08
VOLUER REGISTER
PAGE: 4
DUE THR11: 02/06/2001
PREPAID
FUND/SECT—ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION AMOUNT
DATE CHEU,
CALIFORNIA SURFACING
0015813-41210--
10689
2143 PROF.SVCS-HERITAGE PFS
5,200.00
00M313-42210--
10753
2149 PROF.SVCS-H.ERITACZ PK
1,650.00
+015216-42210--
10530
2144 PROF.SVCS-MAPLE HILL PK
2,Ia).00
0035322=42210--
10691
2142 PROF.SVCS-R REAGAN PK
6,100.00
TOTAL PRIFAIDS
.00
TOTAL VOUCHERS
15,050.00
TOTAL DUE VENDOR
15,050.00
FARRAH CARANDANS
51352 EFLND PK DEP-REAGAN
£IO
TOTAL PREPAIL+S
TOTAL VOUCHERS
56.00
TOTAL DUE VENDOR
50.00
CHARLES ABBOTT ASSOOCIATES INC
0015510-45227--
20489
7809 PROF.SVCS-INSPECTION
145.00
0015510-4522
3
1304 PROF. SVCS- INSECT ION
575.16
0015510-45i22'7--
10445
780': PROF.SVCS-INSPECTIONS'
1,236,84
0015510-45227--
I0660
7808 PROF.SVCS - INSPECTION
42.50
0014510-45227--
A..iTjK''
7813 PROF.SVCS-INSPECTION
42,50
0010510-45227--
9813
'1.8.00PRQF.5VCS - INSPECTION
602.69
0015.,51 451223 - -
10646
7:07 PROF. SVCS - PLAN CHEM
152.67
0015510-45223--
10720 ,
7805 PRI F.SVCS-INSPECTION
60.94
+)15551 45�23--
10595
7810 PROF.SVCS-PLAN CHECK.
127.50
0015510-45M--
10445
7202 "PROF.SVCS-INSPECTIONS
914.12
0015510-4522227—
10445
7801 PROF.SVCS-INSPECTIONS
1,282.63
001.`,510-45227--
9866
7812 PRQF.SVCS - INSPECTION
85.00
00115511) 45227--
106
7811 PROF.SVCS-INSPECTION
127.50
0015554-45502--
049-542A ROAD MAINT SVCS -4/16-29
11,652.47
0015554-4550.--
049-5429 MRKING &. SIGN -4/16-29/00
120.08
0015554-45522--
049-541A RIGHT OF WAY -4/16-29M
I,026.29
001-23012--
7906 PROF.SVCS-EN'98-241
494.25
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
18,694.14
TOTAL DUE VENDOR
18,694.14
ATHENA CHEM
001-24760--
40040 RECREATION REFUND
260.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
260.00
TOTAL DUE VENDOR
160.00
I;ITTY CHIM'
Orsi -34730---
40333 RECREATION REFUND
30.00
TOTAL PREPAIDS'
.00
TOTAL VOUCHERS
30.01
TOTAL DUE VENDOR
30.00
CITY OF DIAMOND BAF
RUN GATE: 01/81/2001 15:18:08
VOUCHER REGISTER
PAGE: 5
DUE THRU: 02/06/2001'
PREPAID
FL1401SECT-ACCT-PRMCT-ACCT
PO '#
INVOICEDESCRIPTION AMOUNT
DATE
CHECK
CINTAS CORPORATIOfMd-
0015110-4220--
IW34
15035493231 UNFRM RNTL-C/SVCS WK12/25
20.88
0015310-42110--
10034
150360703 UNFRM RNTL-C/SVCS WKI/15
20.88
0015310-42130--
101}34
UNFRM RNTL-CISVCS - NOV
11.28
0015310-42130--
10014
UNFRM RNTL-C/SV.rS - DEC
8.46
0015310-4211:!--
10034
150356839 UNFRM PINTL-C/SVCS WKI/61
20.88
0015310-42130--
10.034
150358768 UNFRM RNTL-C/SVCS I N.-
20.88
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
103.26
TOTAL DUE VENDOR
101.6
CIRCUIT CITY
1264411-46250--
10735
011601 EO -DIGITAL CAiM€fA-SHERIFF
971.99
TuTAL'PHEPAI18
.00
TOTAL VOUCHERS
971.99
TOTAL 1713E VENDOR
971.99
CLOUT
0011400-4-2325--
MEMBRSHP'MTG-DESTEFANO
16.00 02/06/2001
46423
0014010-423'25--
MEMBRSHF iMTG-HUFF
16.00 02/0./41)01
46421
TOTAL 'PREPAIDS32.00
TOTAL VOUCHERS
.00
TOTAL DUE VDIDU3RS
32.00
Cil SCHOOL SUPPLY
0015350-41200--
216912 SUPPLIES -TINY TOTS
151.E
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
151.91
TOTAL DUE VENDOR
151.9.3
CPRS
0015:356-42140--
CPRS SEMINARS -K CREWS
100.00 02/06/2001
46433 -
TOTAL PREPAIDS
100.ffi
TOTAL VO'.ECHERS
.00
TOTAL DUE VENDOR
100.00
CPRS DISTIGT If
00153,50-423140--
CPRS TRAINING -K: :CREWS
80.00 02/06/2001
46432
0015350-42340--
CPRS TRAINING -K CREWS
70.00 0210612WI
46434
TOTAL PRiEPAIDE
150.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
150.00
CPRS DISTRICT XIII
0015350-42325--
MEMBRSHP KTG-WEST 5100
10.00
00115350-42332t-
MMBRSHP MTG-1MST CRWS;SMNZ
10.40
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
40.00
TOTAL DUE VENDOR
40.001
MAYME CZWORNIAK
001-34730--
40089 RECREATION REFUND
16.00
TOTAL PREPAIDS
00
TOTAL VOUCHERS
16.00
TOTAL DUE VENDOR
16.00
CITY
OF DIAMOND RAR
RUN DATE: 01/31/2001 15:18:08
VOUCHER REGISTER
PAGE: ,
DUE THRU' 02/0612001
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO 4
INVOICE °
DESCRIPTION AMOUNT DATE
CHECK
LwiJ ENGINEERING
001�2L0-4;L01--
10303
2001 -DB -01
BLDG&SFTY SVC -11/18-1/19
Ea,7u.1.32
TOTAL PREPAIDS
.00
F
TOTAL VOUCHERS
8L,703,32
TOTAL DUE VENDOR
82,703.32
DAVID T WASDEN INC
2505510-46411-12298-4,411
10064
.1195
PROF.SVCS-CHINOOY/HALLENA
8,66891 02/06/2001
46418
2505510-46411-12y`'vd-46411
10064
1202
PROF.SVCS-CHIW-,,/BALLENA
5,733.00 02/06/2001
46418
2505510-46411-12x8-46411
10064
1206
PROF.SVCS-CHINOOK:/BALLENA
23,294.72 02/06/2001
'46418
2505511? -46411-12298-46411
10064
=1210
PRDF.SVC5-CHlNDOK,/BALLENA
810.00 02,1061:001
46418
2505510-46411-1229_'-4,411
10064
1201
PROF.SVCS-CHINOOK/BALLENA
9,805,37 0222/06/2001
46418
TOTAL PREPAID_
48,'312.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
48,.12.00
DAY & MITE COPY CENTER
0015310-44:00--
99849
PRINT SVCS -TRAILS MSTR PL
4.05
0014090742100--
98:3:39
PRINT SVCS - LANTERMAN
113.40
TOTAL PP,EPAIDS
.00
TOTAL VOUCHERS
;
117.45
TOTAL DUE VENDOR
117.45
CAROL DENNIS
001555-:;-44000--
10 ?3
T1:.T 1214
PROF.SVC5-T&T MTG 12/14
120.00
0014030-44000--
10293
IEPATF1012
PROF.SVCS-IND EAST MTG
60.00
0014030-44000--
10293
DBGf1 21
PROF.SVCS-DBCF MTG 2/:'1
30.00
00153,50-44000-1
A10191
��
PP,R1221'
v.
FROF.SVC5-P9.COMM 12/21
160.00
0014E040-44000--
10131:3
DBCC12/19
PROF.SVCS-CC MTO 12/19
0.00
0014040-440007-
10293
DBCC010401
PROF.SVGS-CC MTG 1/4/ 1
100.00
0015210-44000--
10293
PCO105h)1
PROF.SVCS-PLNN'COM-M.1/9
160-.00
001555--44000--
10213
PRR1214
PROF.SVCS-PLR MTG 12/14`
60.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,060.00
TOTAL DUE VENDOR
1,060.0f.
LEPARTMEN'; OF TRANSPORTATION
0015554-45507--
101310
154349
TRFFC SGML MAINT-OCT 00
1,344.32
TOTAL PREPAIDS
-00
TOTAL VOUCHERS
1,344.32
TOTAL DUE VENDOR
1,344.-K
DIAMOND BAR CHAMBER ' OF COMMERCE
00140/5 42325--
GHMER MTG-COMM;M; & M44•`..T
45.00 02/06/2001
46429
001531042325-
CHMBR MTG-COMM.SVCS
90.00 02/06/2001
46429
00152210-42330--
CHMBR MTG-P/WKS-
1.5.00 02/06/2001
46429
001404042225-
CHMBR MTG-C/CLERK..
15,00 02/06/2001
4642:+
00140:0-4KK --
CHMBR MTG-C/MANAGER
60. OD 02/0,/2001
46429
0014050-42325-
CHMBR MTG-FINANCE
15.00 02/06/2001
"46429
00140110-42325-
CHMBR MTG-COUNCIL
30.00 02/06/2001
46429
TOTAL PREPAIDS
270.00
TOTAL VOUCHERS
,00
TOTAL DUE VENDOR
270.00
CITY OF DIAMOND BAR
RUN DATE; 01/31/2001'15:18.08
VOUCHERREGISTER
PAGE.' 7
DUE THRU: 02/06/2041
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO 4
INVOICE DESCRIPTION AMOUNT
DATE CHECr
DIA°4D BAR CHINESE ASSOCIATION
1255215-44000--
38 REIMS -INSURANCE PREMIUM
701.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
701.00
TOTAL DUE VENDOR
701.00
DIAMOND BAR' IMPROVEMENT ASSOCIATION
1255215-42,355--
10222
CONTR-PAlhrf THE TOWN PGM
371..43
02/06/2001 46417
TOTAL PREPAIDS
371.43
TOTAL !TOUCHERS
.00
TOTAL; DUE VENDOR
371.43
DIAMID BAR INTERNATIONAL DELI
0014090-42325--
101310
111: MTO SUPPLS-THCCA MTO 1/21
61.92
TOTAL PREPAIDS`
.40
TOTAL VOUCHERS
61.32
TOTAL DUE VENDOR
61.92
DIAMOND BAR MOBIL
(1015310-42310,--
DEC 00 FUEL-COIMM.SVCS
275.59
00140.30 4 310--
DEG 00 FUEL-GENERAL25620
0014030-42310--
DEC 00 FUEL -CITY MANAGERS
26,75
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
555,67
TOTAL DUE VENDOR
55e. 67
DIAMR4I+ BAR REDEVELOPMENT ,AGENCY
€ 01-131 10--
I I
RDA 12/19/00 ADVANCE TO ROA -12/19/000
1,089.77
02/06/20€01 ' ROAl2/29
001-13150--
RDA 020641 ADVANCE TO RDA -216;2001
9,065.00
02/0612041 RDA0206
TOTAL PREPAIDS
10,154.77
TOTAL hTUG1lERS
.00
TOTAL DUE VENDOR
10,154.77
DIAMOND BAR °SENIOR .CITIZEN'S CLUB'
1255215-44000--
REIMB-INSURANCE PREMIUM
r,
TOTAL PREPAIDS
00
TOTAL VOUCHERS
233.00
TOTAL DUE VENDOR
263.00
DIAMOND BAR/WALNUT YMCA
1255215-42355--
10213
NOV 00 CDEG-AFTER SCHL FROG NOV
2,37¢.00
TOTAL PREPAIi-
.00
TOTAL VOUCHERS
2,378.00
TOTAL DUE VENDOR
2,378,00
DIANA CHO & ASSOCIATES
1—Lj5215-4400€'1--
1024-
NOV/DEC ' PROF.SVCS-CDBO CONSULTANT
1,435.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,485.00
TOTAL DUE VENDOR
1,485.00
CITY OF DIAMOND BAR
RUN 'DATE: 01/3112001 15=18:08
VOUCHER REGISTER
PAGE! $
DUE THRU: 02/0612001
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PG #
INVOICE DESCRIPTION
AMOUNT DATE CHECK
DIVERSIFIED PARATRAN5IT INc
11:55553-4559--
10363
1111-11/15 DIRIDE PROG-11;1-11115100
15,569:40
1125553-45529--
10 � s
DIRIDE PRDG-11116-11/30
13,135.02
11275360-45315--
10358
HOLIDAY RIDE -11124-11130
1,516.E
TOTAL PREPAIDS
.00 _
TOTAL VOUCHERS
30,20.77
TOTAL IDE VENDOR
30, s 0.77
DOGGIE WALK BAGS
0015110-41200--
20010124 SUPPLIES PARK MAINT
274.95
TOTAL FREPAIDS
.00
TOTAL VOUCHERS
274.75
TOTAL DISE VENDOR
274.75
EARLYCHILDHODD.COM
0015350-4100--
4323660002 SUPPLIES - TINY TOTS
5.32
0015250-412200--
432SU0001 SUPPLIES - TINY TOTS
174,65
TOTAL PREPAIDS
.Ori
TOTAL VOUCHERS
179.97
TOTAL DUE VENDOR
179.97
EDUCATIDPI TD GD, INC
0015350-45300--
10145A
19*14965 CONTRACT CLAS: -FALL
223.00
TOTAL PREPAIDS
TOTAL VOUCHERS
223.00
TOTAL DUE VENDOR
222.00
FEDERAL EXPRESS
00111090-42120--
558476232 EXPRESS MAIL -GENERAL.
105:�'�3
0014090-421
5t5z:2 EXPRESSMAIL'GEFdERnL
50=45
0014090-42120--
5635267,2/ EMPRESS MAIL -GENERAL
109X5
`t6499152 EXPRESS MAIL -GENERAL
23=3ti'
TOTAL PREPAIDS
.00
TOTAL VCPJCHERS
282.36
.
-..-TOTAL ..DUE VENDOR
KAREN FEN i ERMAKER -
-
-
0015350-45:300--
10533A
CONTRACT CLASS -WINTER
495.10
TOTAL PREPAIDS
:00
TOTAL VOUCHERS
495.10
TOTAL DUE VENDOR
495,10
;:ilk £TTE FiCNERTY
00.5 X50 -4410I. -
T & T MTC, - 12//4100
45.00
i?Oi5350-44100--
P & R MTG - 1212110
45.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
90.00
TOTAL DUE VENDOR
90.00
FIRST CH010E' C05FEE SERVICE'
0014091-421130--
10521
565203 EQ RENTAL -FEE 01
17.95
0014090-42:_. l
11521
040si4 SUPPLIES -COFFEE
81.51
TOTAL PREPAIDS
.00 '
TOTAL VOUCHERS `
99.46
TOTAL DUE VENDOR
99.46
CITY OF DIAMI D BAR,
RUN RATE: 01/31/2001 15.13.04
VUJCHER'REGISTER
PAGE. 9
FLUE THRU; 021'06/2Wl
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
Pfl #
INVOICE DESCRIPTION AMOUNT DATE CHECY
FLOWERS ARE US
0014090-4 395--
A1013"':
SUPPLIES -COUNCIL 12/05
27.60
TOTAL PREPAID
.00
TOTAL VOUCHER'S
27.60!
TOTAL DUE VENDOR
27.60
MARIA FOGATA
001-34780—
40302. RECREATION REFUND
30.00
TOTAL EREPAIDS
.00
TOTAL VOUCHERS
;0.00
TOTAL DUE VENDOR
30.00
FOOTHILL TRANSIT ZONE
1125553-45535--
10747
11773 FOOTHILL PASSES-dAN 2001
4,896 80
1125553-45533--
10747
11773 CITY SUBSIDY-,1AN 2001
1,122',05
TOTAL PREP, AIDS
.00
TOTAL VOUCHERS
:6,015.3.5
TOTAL RUE VENDOR
6,018.35
ANN GERMAIN
001-34780--
40537 RECREATION REFUND
30.00
TOTAL PREPAIDS''
.00
TOTAL VOUCHERS
30.00
TOTAL DUE VENDOR
30.00
ELIZABETH GHERINi
001-44T80--
40417 RECREATION REFUND
100.00
TOTAL PP.EPAIDS
.00
TOTAL VOUCHERS
1002.00
TOTAL DUE VENDOR
100.00
GONZALE2/609DALE RRCHITECHTS
2505:.15 -4t.420 -13u"'9-46420
Al%66
10416 ARCHTCTRL SVC-C/SVCSS CNTR
152.10
2505215-46420-13399-46420
A10666
416/535/574 ARCHTCTRL SVC-C/SVCS CNTR
13,075.00
TOTAL'PREPAIDIS '
,
TOTAL VOUCHERS
13,227,1=0
TOTAL .DUE VENDOR
33,:'27, ICA
GRAFFITI CONTROL SYSTEMS
002555`_ 4`5;0--
10223
D812/00 GRAFFITI REMVL-BEC 00
1,735.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,7�S.Q0
TOTAL DUE VENDOR
1,735.00
GRAPHICS UNITEL
0014095-42110--
141aU
8051 PRINT 0 -JCS -OB COMM MEWS
1,6 5.00
TOTAL PREPAIL'S
.00
TOTAL VOUCHER;
1.635.00
TOTAL DUE VENDOR
1,6•"35.00
JESSICA HALL
0015350-45300--
1t1I21
CONTRACT CLASS -WINTER
594.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
544.00
TOTAL DUE VENDOR
5y4.00
CIT`( OF DIAMOND BAR
RUN DATE. 0113IM01 15.18.08
VOUCHER REGISTER
PAGE: 10
DUE THRU. 02/06/2001
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PD '#
INVOICE DESCRIPTION
MINT DATE CHECK
HDL COREN & C9NE,ING
0014090-44010--
A10377
4992 TAIL AUDIT SVCS -4TH QTR
1,564.51
TOTAL PPEPAIDS
.00
TOTAL 'VOUCHERS
1,564.51
TOTAL 'DUE ODOR
1,564.51
RACQUEL HERNANDEZ
0015350-45.300--
10294
CONTRACT CLASS=WINTER
216.00
TOTAL PREPAIDS '
.00
TOTAL VOUCHERS
216.00
TOTAL DUE VENDOR
216.00
H& E BASE
0015310-41200--
SUPPLIES - PARKS
30.23
TOTAL PREPAIDS
.00
TOTALVOUCHERS
30.2'
TOTAL DUE VENDOR
30.23
HOME DEPOT
0015554-412150-_
769-5112265 SUPPLIES -ROAD FAINT -OCT
12=3.49
TOTAL PREPAIDS
00
TOTAL VOUCHERS
128.49
TOTAL IUE VENDOR
125.49
ROBERT S. HUFF
0014010-42KJO--
REIMB-COCA LEGIS TOUR
26.34
-0014010-42'325—
;REIMB - MTGS
8.00
TOTAL PREPAIDS
loo
TOTAL VOUCHERS.' -
34.34
TOTAL DUE VENDOR
34.34
JEFF NULL
0015350-44100--
T & T MTO-12/14/00
45.00
0 15350-44100--
P & R ATG - 1 J21/00
45.QO
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
90.00
TOTAL DUE VENDOR
90.fyj
4-M ENVIRONMENTAL MANIAGEMENT, LLC
001551:1-44240--
10464
1002/1004/15 PROF SVCS-NPDE5 DEC 00
8,200.001
1155515-45500--
10464
1002/1004/15 PROF SVCS -SOLID MSTE DEC
4,96`,75
TOTAL PREPAIDS
TOTAL VOUCHERS
13,16.8.75
TOTAL DUE VENDOR
13,168.75
HU%AI.ES 9 ASSOCIATES
2 05215 4642{ � f _ _99-4642vt
117.554
1 0572 PROF SVGS-SUMMTRDD C{CNTR
6,190.43
TOTAL PREPAIDS-
X0
TOTAL VOUCHERS
6,190.43
MAL DUE VENDOR
6,190.43
CITY OF DIAMOND BAF.
RUN DATE! 01/31/2001 15:18:08
VOUCHER REGISTER
PAGE. 11
DUE"THRU: 02106/2001
PREPAID
FUND/SECT-ACCT-PR4JECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT DATE CHECK
JOHN L ILASIN
0015510-42340--
FALL. 2000 REIMB-SCHOOL TUITION
500.E
TOTAL PREPAIDS
,00
TOTAL VOUCHERS
5110.00
TOTAL DUE VENDOR
507.00
PAULETTE INFANTE
001-14740--
3TM RECREATION REFUND
59.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
`9,00
TOTAL DUE VENDOR
59.00
INLAND WIRE STAGES
1125360-45310--
10:43
010101 E CURSN-TOURt MNT OF ROSE
1,600.00
TOTAL :PREPAIDS,
.00
TOTAL 'TOUCHERS
1,600.00
TOTAL DUE VENDOR
1,b00.00
INLAND VALLEY DAILY BULLETIN
001-Z-3010--
LEGAL AD -FPL OD -49
119.7
001-23010--''
LEGAL AD -FPL 00-32
8.60
x?i-2301c}--
LEGAL RD -FPL 0101-51
100.70
0014040-42115-17401-42115
10346 AD-BIDS-CA-NTWl1 WIRlW,
79.80
Clf11409f-4'115-17401-x2211`
14282,; AD-BIDDRS REMOIDEL C/HALL
91.2-0
001-23010--
LEGAL Ail -FPL 00-47
50.03
001-23010--.
LEGAL AD -FPL 00-41
131.10
0014040-42115--
10346
106167 P/H-NEXTEL COMM.
119.70
001-11,3010—
LEGAL AD -FPL 9? -57
83.60
001-2:3010-- `
LEGAL AL1 -FPL W-46
50.03
LEGAL AD -FPL 00-50
119.70
001-2?x10--
LEGAL AD -FPL MI -48
50.04
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
1,079.20
TOTAL DUE VENDOR
1,079.20
I4'LAPD VALLEY HUMAlE SOCIETY
0014431-45403—
106E4
4252001-02 ANIMAL CNTRL SVCS -FEB 01
5,437.03
TOTAL PRLPAIDS
0
TOTAL VOUCHERS
5,437.00
TOTAL DUE VENDOR
5,437.00
INTERNATIONAL PROTECTIVE SVCS iNC
0014411-45410--
10321
018971 CR5SNG GUARD SVCS -DEC 00
6,054.75
TOTAL PREPAiD5
.00
TOTAL VOUCHERS'
6,054.75
TOTAL DUE VENDOR
6,054.75
RICHARD IWANA€A
001-34730--
440113 RECREATION REFUND
80.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
80,ry
TOTAL DUE VENDOR
80:00
e
CITY; OF DIAMOND BAR
RUN DATE: 0113112001 15:18:08
VOUCHER REGISTER
PAGE: 12
DUE THRU: 0210612041
PREPAID
FU`JDISECT-ACCT-PROJECT-ACCT
PO 4
INVOICEDESCRIPTION
AMOUNT DATE CHECK
JACKS LOCK & KEY
0015554-41250--
29876 SUPPLIES - RD MAINT
195.36
TOTAL PREPAIDS.
.00
TOTAL VOUCHERS
195f36
TOTAL DUE VENDOR
195.86
MOHAMAD R JAHANVAS14
0015.350-45300--
10412
CONTRACT CLASS...-WINTER _
84.M
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
44;x}0
TOTAL DUE VENDOR
54.00
JOE A 0014SAUVES '& MN INE
0014010-4400A)--
101280
FEB 01 LEGISLATIVE SVCS-FEB 01
3,000.00
TOTAL PREPAID:
,00
TOTAL VOUCHERS
-.,000.00
-
�{}
TOTAL DUE VENDOR
0(y
JUDICIAL!ATA. SYSTEMS CORE' RATION
0014411-454::5--
510 PARKING CITE ADMIN-DEG J�0
295.32.
TOTAL PREPAIDS'
.00
TOTAL VOUCHERS_ ,
295.3
TOTAL DUE VENDOR
295.32
0015;,1 -4 '1tr--
DEC 00 SUPPLIES - PETERSON PK
0-0.88
3x:1535;? 412 ?--
DEC 00 SUPPLIES - RECREATION
S08.04
0+:1532 4210--
CLEC 00 SUPPLIES - R MEAGAN PK
4.52
r�f:IS?14-42211:-- }
'DEC 00 SUPPLIES - HERITAGE F%
9.86
13015'031 4 1C�--
DEC 00 SUPPLIES - SYC CCYN PK
14.30
001521 ()-A!
DEC 00 SUPPLIES - FAr'3:S
22.61
TOTAL PREPAIDS
.011
TOTAL VOUCHERS
:93.21
TOTAL DUE VENDOR
:93.21
PREDEEP KUMAR
40230 RECREATION REFUND
42.00
TOTAL PREPAIDS
aN�
TOTAL VOUCHERS
42,00
TOTAL DUE VENDOR
42.00
JOSEPH KUNG
001555:3-44100--
T & T MTG-12114
45.00
-
TOTALSPREP41DS :'
.00 -
TOTAL VOUCHERS
45.00
TOTAL DUE VEPMOR
45.00
ANTE Y KWAr
0015350-45300--
10414
CONTRACT CLASS-WINTER
72.00
TOTAL PREPAIDS
.00
-TOTAL VOUCHERS
72.00 -
TOTAL DUE VENDOR
72.00
CITY OF DIAMOND RAR
RUN DATE: 01/31,200€ 15:18:4`8
VOUCHER REGISTER
PAGE: 13
DUE THRU. 02/06/2001
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PC #
INVOICE DESCRIPTION AMOUNT DATE CHECK
DOUGLAS LASKO -
001-34760--
40049 RECREATION REFUND
180.40
TOTAL PREPAITM
00
TOTAL VOUCHERS
€'lt(tt1
TOTAL DUE VENDOR
180.00
LEAGUE OF CA CITIES
00€5210-42330--
PLANN°S calf -I
1,400.00
0014010-4}325--
NF-R5HIP MG-HUFF
23.00 02'/06/2001 464-M
0014030-42325--
MDR_41P MTS-DESTEFANO
MOO 021o6/2001 46-438
TOTAL PREPAIDS
46.00
TOTAL VOUCHER'S
1,400.00
TOTAL DUE VENDOR
1,441,,00
CHERYL LEMING
40084 RECREATION REFUND
51.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
51.00
TOTAL DUE VEBT.IOR
51..00
LEWIS FiNGRAMING INC
0014090-42113--
101?34
5324 ENGRAVING SVCS - TILES
36-.72
rt0140,0-4211:--
10184$:
4 ENGRA'V'ING SVCS-TILES
51.84
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
83.51.
TOTAL DIE VENDOR
808.56
. i4#GiiONC Lit;
00.1-:4700--
40402 RECREATION REFUND
184.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
184.00
TOTAL DUE VENDOR
184.00
ROiYES LO
001.230.0--
51414 REFUND PK DEP-SUMMITRIDGE
50.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
50.00
TOTAL DUE VENDOR
50.00
LOS ANGELES COUNT"y - MTF
112555 45'�t'.5--
10748
10105991/635 MTA PASSES -,JAN 2001
701.20
112`u545`33 ?--
1=748
1? 10599.16235' CITY SUBSIDY-JAN 2001
46-.
TOTAL PREPAIDS ;
.00
TOTAL VOUCHERS
1;1h t
TOTAL DUE VENDOR
1,169.00
CITY OF DIAMOND BAR
RUN DATE: 01/31/2001 15:18:0£2
VOUCHER REGISTER
PAGE: 14
DUE THRU: 02/06/2001
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PQ '#
INVOICE DESCRIPTION
AMOUNT DATE CHECK
LOS 'ANG3ELES= COUNTY "SHERIFFS DEPT
0414411-454412--
33013 CLVRY TRFFC CNTRL-DEC 00
6,958.92
014411-45402--
3013 SCHL TRFFC C014TRL-DEC 00
1,708.57
0014411-45441--
31'817 CONTRACT SVCS - DEC 00'
324,368.15
0014411-45402--
33012 BIKE PATROL -DEC C10
-14.179.27
0014411-45402--
33012 TRFFC Ct.PQINT-DEC 00
4,690.95
112552-45404--
33012 TRNST SALES SCRTY-DEC 00
1021.=4
0014411-45402--
3=013 NARCD SUPPRSSN'- DEC 00
1,083.16
TOTAL ,PREPAIDS ,
- .00
TOTAL VOUCHERS
3531091.57
TDTAL ME VENDOR
353,091.57
M WILSON CO. CONTRACTORS INC
25:;5310-46411-15199-4641`
14428
2489' PRQF.SVCS-PANTERA PK
22,85°.40
TOTAL PREPAIDS, '
00
TOTAL VOUCHERS
::2,858.00
TOTAL DUE VENDOR
22,858.04
LEONARDO MAGALLANES
001-34780--
40362 RECREATION REFUND
1$0.((3
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
180,0?
TOTAL DUE VENDOR
180,40
MAINTEn
0015314-412700--
l V.-40
498286 SUPPLIES -HERITAGE CXTR
132.92
TOTAL PREPAIDS
'TOTAL VOUCHERS
182.92
TOTAL DILE VENDOR
182.92
MANHOLE ADJUSTING INE
2505512,+-46"11 01499-46411
A1OWt
3422, PROF.S2.M-SLURRY SEAL PRJ
5,137.33
2505510-46411-0149''-46411
A10345
34'R PROF . SIXES -SLURRY SEAL PRJ
151.29
TOTAL PREPAIDS
.00
TOTAL VO!'CHERS
5,289.12
TOTAL TUE VENDOR
5,2¢9.12
MONTEREY MARRIOTT
001121042'ffj--
LEAG CONF-ICM,COMMSSNRS
881.110 0210612001 46437
-
TOTAL PREPAIIDS
882.0=5
TOTAL VOUCHERS
.00
TOTAL DIEL VENDOR
BEre.00
MCE CORPORATION
0015.,550-45508--
10254
12053 VEGETATION CONTROL DEC 00
8,342.68
00155554-45-902--
1032.1-4
12.55'2 ROAD MAINT SVCS -DEC 00
61,269.1'
1204411-4.0130--
12052 SVCS - SHERIFF CK PT
109.0-2
015554 4552'2--
10:K5
120452 P.IGH OF WAY SVCS -DEC 00
2:,460.54
TOTAL PREPAIDS
;015
TOTAL VOUCHERS
72,131.4.3
TCT,- DUE VENDOR
72,181'.4:3
A -
CITY
CITY OF DIAMOND BAR
RUM DATE; 01/31/2001 15:18:08
VOUCHER REGISTER
PAGE: 15
DUE THRU: 02/06/2001
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION
AMOUNT DATE
CHECK
MCKESSON EPARKLETTS WATER PRODUCTS
0014090-42130--
10316
6540574-61 EG RENTAL -SUITE 190
8.50
0014090-41200--
10316
6.540574-61 SUPPLIES -MATER SUITE 190
56.63
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
65.1;
TOTAL DUE VENDOR
65,13
METROLINK
1125553-45535--
10746
JAN 01 METROLIW'. PASSES -JAN 2001
:4,140.80
11255537455KI--
10746
JAN 01 CITY 511ASIDY-JAN 2001
8,535;:20
TOTAL PREPAIDS ''
.00
TOTAL VOUCHERS
42,676.00
TOTAL DUE VEPlt!OP
42,676.00
MODILE MODULAR M*14A+3EMEPIT CROUP '
t 115350-42140--
1%rZ
260075 LEASE PRTDLE-S/CYN PK -JAN
459.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
459.00
TOTAL DUE VENDOR
4559.00
ROLAND MORRIS
0015553-44100--
T & T MTG - 12/14
45.00
TOTAL FREPAIDS
.00
TOTAL VOUCHERS
45.00
TOTAL DUE VENDOR
45.00
KATHLEEN NEWS
0'?1-2^0112--
51186 REFUND Pk, DEP-hERITAGE
200.00
TOTAL PREPAIDS'"
.00
TOTAL VOUCHERS
200.00
TOTAL DUE VENDOR
:00.00
NE+TEL
0014090-42130--
442149 JAN SVCS -RADIO REPEATER
218.12 02/06/2001
4.425
TOTAL PREPAIDS
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
218.12
NEYTEL COMMUNICATIONS
00140901-42120--
DEC AIR TIME CHR[-P/W,C/S,C/D
312.:x 02/VV2001
46427
0014090-42120--
NOV AIR TIME CHRG-P/W,C/S;GID
368.90 021'06/2001,
46427
01400-4213?--
OCT AIR TIME CHRG-P/W,C/S,CID
421.4:3 02/06/2001
46427
TOTAL PREPAIDS "
1,102.68
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
1,102.68
VICTOR PAq. ECO
001-2'.'hj0 --
511225 REFUND PK DEP-HERITAGE
200.00
TOTAL PP•,'EPAIDS
.00
TOTAL VOUCHERS
2(1(.00
TOTAL DUE VENDOR
200.00
CITY OF DIAMOND BAR
RUN DATE: 41/3112401 15:18:08
IM ER REGISTER
16
DUE THRU: 0210612001
_ PREPAID
FUND/SECT-ACCT-FROJECT-ACCT
PO # INVOICE DESCRIPTION AMOUNT DATE CHECK
PAYROLL TRANSFER
001-24200--
PP 02-01 PAYROLL TRANSFER -PP 02/01
75,200.40 02/06/2001
PP 42-01
TOTAL PREPAIDS
75,204.00
TOTAL VOUCHERS
.40
TOTAL DUE VENDOR
75,200.04
PERS RETIREMENT FUND
001-21109-- "
PP 02 RETIRE CONTRIB-ER
3.142.97 02/06/2001
46436
001-211 9--
PP 02 SURVIVOR BENEFIT
46.27 02106/2001
46436
441-21149--
PP 02 RETIRE CONTRIB-EE
5,143.95 41/06/=001
46436
TOTAL PR€PAIDS
4,3f3=1
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
8,33�<19
CARRIE PETREE
001-34780--
40549 RECREATION REFUND
50.00
TOTAL PREPAID5
.00
TOTAL VOUCHERS
54.04
TOTAL DLEI VENDOR
9110.00
PITNEY BOWES INC
0014090-41130--
10109 nM&188-JAN4 LEASE MAILING'SYS-JAN 01
369.90
TOTAL PREPAIDS
.00
TOTAL VOUCHERS'
369.90
TOTAL DUE VENDOR
369.90
POMDA jUnICAL DISTRICT
1
M-32230--
NOV/UEC 00 PR'r'•1+lG CITATION FEE -DEC 00
165.00
001-K.230--
Wv'I'DEC 00 PRKNG CITATION FEE -MOV 00
680.00
TOTAL FREPAIDS
.00
TOTAL VOUCHERS
845.04
TOTAL DUE VENDOR
545.00
PORMONA UNIFIEDuCHOOL DISTRICT
0015315-41126--
1001 ELECT P.EIMB-LORBR SCHL' '
4,643.59
TOTAL PREPAIDS
.04
TOTAL VOUCHERS
4,643.59
TOTAL DUE VENDOR
4,643.59
POST NET
CA) 14'C,90-42110--
PRINT SVCS -ENERGY FLYRS
521.56
-
TOTAL PFEPRIDS <
.00
TOTAL VOUCHERS
521.56
TOTAL DUE VENDOR
521.
PRINCE SHANT CORP
0315210-42:310--
NOV 00 FUEL - COMM DEV
187.78
TOTAL PF.EPAIDS
.00
TOTAL VOUCHERS
187.70
TOTAL `DUE VENDOR
187.78
CITY OF DIMOND BAR
RUN DATE: 41/31/2001 15.18.08
VOUCHER REGISTER
PAGE: 17
DUE THRU: 02/06/2001
PREPAID
FLNIO/SECT-ACCT-PROJECT-ACCT
PO ;#
INVOICE DESCRIPTION
AMOUNT DATE CHECK
PROJECT SISTER
1264411-44W)--
10751
PROF.SVCS-COPS FUNDING
'`
2,500.00
TOTAL'PPEP'AIDS
.00
TOTAL VOUCHERS
2,500`.00
TOTAL DUE VENDOR
2,500.10
PRYOR RESOURCES INC
0015310-42"40--
4291523 MICROSFT SEMINR-B ROSE
59.00
TOTAL PREPAIDS
.OD
TOTAL VOUCHERS
59.x;0
TOTAL DUE VENDOR
59.00
R & D BLUEPRINT
0014090-42110--
47724 PRINT SVCS -BLUEPRINTS
32.98
00140'0-42110--
47932 PRINT SVCS-BLUEPRIfffS
263.85
0014090-42110--
47985 PRINT SVES-BLUEPRINTS
12,15
TOTAL PREPAIDS
.44
TOTAL VOUCHERS
308.98
TOTAL DUE VENDOR
308,98
R F DICKSON COMPANY
0015554-45.`.;01--
10655
1141539 ST SWPNG SVCS-DEC/JAN
77500.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
7,500.00
TOTAL DUE VENDOR
71500.90
RALPHS GROCERY COMPANY
001409A-42325--
1069-1
10IM-S0 SUJPPLIES-STUDY SESSN 1116
6.98
0015350-41200--
10043
10145981 SUUPPLIES-TINY TOTS
180.87
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
187.85
TOTAL DUE VENDOR
187.85
REINI'•ERGER P'RINTWORKS INC
0014090-4"'1110--
102,179
11042 PRINT SUPPL-LETTERHD/ENVL
349.74
001409tl-42110--
11017 PRI IT SVCS -LEAVE FORMS
152.28
0014095-42130--
10587
11021 PRINT SVCS -BUS CARDS
89.64
00114090-42110--
10279
110'18 PRINT SUPPLS-1 ETTMAD/EP1lr'L
85.31
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
6,76.98
TOTAL DUE VENDOR
676.98
REMEDY
11225513-441000--
10721
11E-1ETEMP SVCu-T/CLRK. W1` 1/7
404.88
112555 23-440[0--
10721
45739 TEMP SVCS-T/CLR} W!•`-. 11/12
269.92
1116553-44000--
10721
108534 TEMP SVCS T/CLRK. WY,12{.1
442.85
0014040-44000--
A,10580
108.534 TEMP SVCS-C/CLRF WK12/31
376.32
0014040-44000--
€10580
101240 TEMF SVCS-CICLRK.6#1.12/24
501.75
1125553-44000--
10721
101240 TEMP _SVC-T/CLRK WI: 12/24
553.71
0014040-44000--
A10-580
11601E TEMP 5`iCS-C/CLR1 W6:.1/7,'01
501.76
TOTAL PREPAIDS.'
.00
TOTAL VOUCHERS
3,151.20
TOTAL DUE- VENDOR
3,151.20
CITY OF DiAM-M- BAR
RUN DATE' 01/3112001 15:18:08
VOUCHER REGISTER
PAGE: 18
DUE THRU:'02/06/2WI -
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT PO #
INVOICE DESCRIPTION AMOUNT DATE CHECK
RIC HARDS WATSON & GERSHON
0014020-44020--
112417 LEGAL SVCS - PLATINUM
5,6fa.00
0014020-44T20--
112417 LEGAL SVCS -HOUSING ELEMNT
7,344.00
0014020=44020--
112416 GENERAL LEGAL SVCS-N0V 00
1,752.04
00140720-44021--
112418 LEGAL SVCS - SASAK
463.00
0014020-4400--
112417 - GEN LEGAL SVCS'-NOV 00
441.87
0014020-44J20--
112420 GEN LEGAL SVCS - NOV
18,50
0014020-44020--
112271 LEGAL SVCS - NPDES NOV
558.08
0014120-44920--
112421 GEN LEGAL SVCS - NOV
21;.80
}14020-44620--
112419 GEN LEGAL SVCS-NOV
1,97tJ.00
TOTAL 'PREPAIDS
.00
TOTAL VOUCHERS
18,371.29
TOTAL DUE VEND?'
18,371.29
ROBERT F. DRIVER ASSOCIATES
5104081-47200--
5190931490 ANL PREM -HONESTY BONDS
1,414.10
TOTAL PREPAID
.00
TOTAL VOUCHERS
1,414,10
TOTAL DUE VENDOR
1,414.10
SAINT MAURICE COPTIC ORTHODOX CHRC!i
51341 REFUND PK DEP-HERITAGE
200.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
200:00
TOTAL DUE VENDOR
200.00
SAS! GARRIEL VALLEY ASST TO CITY tai?
0014030-42325--
MEMDRSHP MTG-WHITEHOUSE
15.00 02;0612001 46428
TOTAL FREPAIDS
15.00
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
15.00
SAN GABRIEL VALLEY COUNCIL OF GOVTG
0(115551-4232
SGVCMG-LIU,PHIH IPS
40.00 02/06/2001 4 435
TOTAL PREPAIDS
40:40
TOTAL VOUCHERS
.06
TOTAL DUE VENDOR
40.00
CITY OF DIAMOND iA
RUN DATE: 01/3112001 15:18:08
VOUCHER REGISTER
PAGE: 19
DUE THRU: 02106/2041
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PD #
INVOICE DESCRIPTION
AMOUNT DATE CHECK
SAN GABRIEL VALLEY TRIBUNE
001-23010--`
LEGAL AD -FPL 00-47
81.50
��i-23010--
LEGAL AD -FPL 00-51
159..12
001-23010--
LEGAL AD -FPL 00-44
90.09
0014040-42115--
10347
85174) P/H NEXTEL APPEAL
100.18
001-2.010--
LEGAL AD -FPL 00-54
90.09
(101-2,3010--
LEGAL AD -FPL -00-50
184.8E
OO -2.010--
LEGAL AD -FPL 00-57
130.25
001-23010--
LEGAL AD -FPL 00-46
81.90
0014090-42115-17401-42115
LEGAL AU-BIDDRE REMDL C/H
145:08
001-2'_01,--
LEGAL AD -FPL 00-41
195,00
0014090.42115-17401-42115'
LEGAL AD-°IDDRS'DATA NTWK
132.60
001 -23010 --
LEGAL AD -FPL 00-48
81.90
001-23010—
LEGAL AD -FPL 00-32
130.26
001-23010--
LEGAL'AD-FP',. 00-49
170.82
TOTAL PREPAIDS.
,oA
TOTAL VOUCHERS '
1,854.0
TOTAL DUE VENDOR
1,854.06
SHEPPARD, MULLIN, RICHTER & HAMPTON
0014020'44021--
A9885
221977071 LEGAL SVCS-LANTERMAN
5,467.22
TOTAL, PREPAIDS
.taca
TOTAL VOUCHERS
5,467.22
TOTAL DUE VENDOR
5,467.22
SIGNAL MAINTENANCE INCORPORATED
0017554-45507--
10313
109160 PROF.SVCS-D/B,HGHLD,G/SPG
1766100
0f15954--45507--
10.13
10773' PROF.SVGS-EXTRDNR" MIAINT
324.82
0015554-45507--
10313
1087?8 TRFFC SGML MAINT-DEC 00
2 100.0}
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
4,086.02
TOTAL DUE VENDOR
4,066.32
IRENE J SLOAN
001-230n2--
5141:3 REFUND PK DEP-HERITAGE
200.00
TOTAL PREPAIDS
, (Y.3
TOTAL VOUCHERS
200'.00
TOTAL DUE VENDOR
200.00
ELLA >-SMITH
0015350-45300--
A10140
CONTRACT CLASS -WINTER
162.00
TOTAL PREPAIDS <
.00
TOTAL VOUCHERS
162.00
TOTAL DUE VENDOR
162.00
SOCALIFORNIA DINIKI R' F:. FAILING
00140-95-42121—
10137
29262 MAILING 5VCS-D/B`COMM.NEW
190.97
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
190.97
TOTAL DUE VENDOR
190.97
CITY OF DIAMOND BAR
RUN DATE': 01/31/2001 15:18:08
VOUCHER REGISTER
PAGE: 20" -
DUE THRU: 02/06/2001
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO '#
INVOICE DESCRIPTION
AMOUNT DATE CHECK
MARISA SOMENzi -
4015:310-42:340--
TUITION REIMS -FALL 2000
221.45
TOTAL PREPAIDS
.00
:TOTAL VOUCHERS
221.45
TOTAL DUE VENDOR
221.45
SOUTHERN CALIFORNIA'EDISON °
0015314-42126--
ELECT ,SVCS -HERITAGE C,CTR
647.14
0015318-421216--
ELECT SVCS-PANTERA
3,109.97
M115319-42126--
ELECT SICS-PETERSON
1,389;25
0015331-4.:126--
ELECT SVCS-SYC CYN PK
397.34
0015325-42126--
ELECT SVCS-STARSHINE
1:3.30,
00151=13-42126-7
ELECT SVCS -HERITAGE
330.74
0015311-42126--
ELECT SVCS -PAUL GROW
52,94
0015328-42126--
ELECT SVCS-SUMMITRIDGE '
W5.75
i'°5D38-421 6--
ELECT SVCS -DIST 38
129.21
00'15510-421:16--
ELECT SVCS - TRFFC COWL
15.25
1385538-421216--
ELECT SVCS - DIST 38
294.14
1395539-4212+--
ELECT SVCS - DIST 39
247.71
1264411-4212E-
ELECT SVCS-SHRFF SVC/CTR
78.14
0015510-4215-7
ELECT SVCS - TRFFC CONTRL
8.64
0015510-42126= -
ELECT SVCS - TRFFC CONTRL
154.5£1
k,115510-42126--
ELECT SVCS - TRFFC CON'TRL
291.79
0015510-42126--
ELECT SVCS - TRFFC CONTRL
6.59
0015510-42126--
ELECT SVCS - TRFFC CONTRL
136.45
00153-42125--
ELECT SVCS -R REAGAN
648.82
00153116-42126--
ELECT SVCS -MAPLE HILL
351.45
TOTAL PREPAIDS
,00
TOTAL VOUCHERS
8,599.01
TOTAL DUE VENDOR
8,599.01
SOUTHERN CALIFORNIA GAS COMPANY
Cf015314-4212'6--
118617MT8 GAS SVCS - HRTS COWl.CTR
334.86
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
334.86.
TOTAL DUE VENDOR
334.86
rCE33
00140,00-46310-17471-46310
A10466
001168 DESIGN SVCS-CfHALL-AOMO
10,562.84
0014!"' 4%310-17401-46310
A10466
001059-R, DESIGN SVCS-C;HALL-Al2MD
7,397.48
0014090-46310-17401-46310
A10732
001259DESIGN 5*VC9-C(HAH AQMB
7+2.41
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
18,662.73
TOTAL ME VENDOR
18.,662.73
SPECTRA URF INC
0060629 REPAIR Std-PANTERA PK
250.00
TDTAL PREPAIDS
.00
TOTAL VOUCHERS
25.0.00
TOTAL DUE VENDOR
25,0,00
CITY OF DIAMOND BAR
PUN .DATE! 01/31/2001 15:18e08
VOUCHER REGISTER
PAGE: 21 ,
DUE THRU: 02/06/2001
PREPAID
FUND/SECT–ACCT–PROJECT–ACCT
PO #
INVOICE DESCRIPTIO4#
MOUNT DATE
CHECK
MARK ST. AMANT –
0015350-44104--
'T 's MTO-12/14/00
45.00
0015350-44100--
P ;:t R MTG – 12/21/0045.Oi=
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
90.00
TOTAL DUE VENDOR-,
90.00
JO ANN STAMP
001-34780--
40211 RECREATION REFUND
59.00
TOTAL PREPAIDS
.60
TOTAL VOUCHERS
59.00
TOTAL DUE VENDOR
59.00
STATE BOARD OF MALI2MON
001-36640--`
SALES TAX – MOO
30.32 02/06/2001
,41439
001-y6650--
SALES TRX – 2000
503.81 02/06/2001
46439
001-20710-- '
USE TAS - 2000
2,907.87 02/06/2001
46439
TOTAL PREPAIDS ''
3,442.00
TOTAL VOUCHERS `
.00
TOTAL DUE VENDOR
,44-:00
STATE COMPENSATION INISURMME: FUND
0-114415-400837
VOLUNTEER PATROL–W/C
5,910.48 02/06/2001
46420
0014090-40083--
WR.KRS CMP ADT -10/99-101100
-3,503,46 02/06/2001
46420
TOTAL PREPAIDS
2,4817.02'
TOTAL VOUCHERS '
.00
TOTAL PPE VENDOR
2,407.02
SUBWAY
0014090-42325--
10219
IPTG EPPLS–S/SESSION 1/16
5.99
001'4090 4. `5--
1029
MTG SUPPLIES–THCCA 1/22
13.97
00148)881 42? -5--
10219
MTG SUPPLIES–COUNCIL 1/16
3.99
0141M742325--
1€1219
MTO SUPPLIES-LANTERMAN
13.97
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
37.92
TOTAL DUE VENDOR
37.92
SUNGARD PENTAMATION INC
0014090-42L25—
12-120800 DATA LIFE CHRGS-DEC 00
31.85
0014050-44030--
10745
014.997 404L F'fAINT 2/1101-1/31102
9,331.97
0'114050 44030--
10744
0143-9 ANNL MAT NT -1-/00-11/01
3,801.60
TOTAL PREPAIDS
.00
TOTAL VOUCHERS '-
13,165.42
TOTAL DUE VENDOR
13,165.42
TELE -WORKS INC
11858)98-46235--
9579
2452 COMP E12 -ALIS
3,880.76
001–:0710--
2452 USE TAX - ACIS
--95.76
TOTAL PREPAIDS
00
TOTAL VOUCHERS
3,505.010
TOTAL DUE VENDOR
3,585.00
CITY OF DIAMOND BAR
RUN DATE: 01/31/2001 15:18:08
VOUCHER REGISTER
PAGE: 22
DUE THRU: 02/06/1001
PREPAID
FUND/SECT-ACCT-PROJECT-ACCT
PO 4
IM13ICE DESCRIPTION AMOUNT
DATE CHECK
TENS4I5 ANCQNE
0015350-4=0--
10,928
CONTRACT CLASS -WINTER
2,035.60
TOTAL PREPAIDS
,00
TOTAL VOUCHERS
2,035:60
TOTAL DUE VENDOR
2,035,.60
THE WEEKLY NEWS -WALNUT
0014095-42115--
1028.3
1565 AD -TREE COLLECTION 121116
150.00
0014095-42115--
10283
16314 AD - HOUSING ELEMENT
300.00
0014095-42115--
1(:83
1564 AD - ENERGY NOTICE 12/16
150.00
0014095-42115--
10253
1562 AD - HOLIDAY RIDE 12/9
1400.00
TOTAL PREPAIDS
.00
TOTAL k0jCHER5
900.00
TOTAL DUE VENDOR
900,00
THE WHOLE ENCHILADA IMC
0014090-42.525--
10020
1.14147 MTS SUPPLS-S/SESSION 1/16
I89.84
TOTAL PREPAIDS
00
TOTAL VOUCHERS
189. 4
TOTAL DUE VENDOR
189.84
MAS --.TIN TORRES
[1015350-44100--
- 12/4/00
45.00
0015:50-44100--
P & R MTG - 12/'"21/00
45.00
TOTAL PREPAIDS,
.00,
TOTAL VOUCHERS
90,00
TOTAL DUE VENDOR
90.00
TRAFFIC CONTROL SERVICE, INC.
1264411-42130—
10724
lion" SUPPLIES -ROADWAY MAINT
196.60
TOTAL PREPAIDS
,00
TOTAL VOUCHERS"
196,60
TOTAL DOE VENDOR
196.60
TRUGRI EEN LANUCARE
001513111-45300—
2281106339 C/WIDE MAINT-P GROW JAN
885.13
13855`35 42210--
2281/00059 IRRIGATION SVCS -DIST 30.
1,054.48
v =.5::16 45300--
' 281106'39 C/WIDE MAINT-M/HILL JAN
708.10
1395539-455005--
281106:39 C/WIDE MAINT-DIST 39 JAN
3,997.50
1415541-4'21O--
228102C4508 MAINT - DIST 41
180.00
0015325-4531-00—
22811063.39 C/WIDE MAINT-STARSHNE JAN
354. 10
001531] 45300--
2281106IL19 CHIDE MAINT-PANTERA JAN
2,563.51
00115'32-45300--
2281106339 C,WIDE MAINT-R REAGAN JAN
1,038.58
0015313-45300--
:281106339 C/WIDE MAINT-HEPITAGE:JAN
601.8'
1415541-4MND --
281106339 C)WIDE MAINT-D15T.41 JAN
2,050,00
0!415.319-45.00--
2281106339 C/WIDE MAINT-PETERSON JAN
1,490.74
0015-328-453-00-
`#"85 i{16.:3'39 -C/WIDE MA1NT-SL MTRIiG JAN
LLii. S
13.55:9 42210--
2::81100059 IRRIGATION SVCS -DIST 39
...2,050.52
1,417.90
015331 45100--
22311803.3.39 C/WIDE MAINT-SYC CYN' JAN
708,10
13^55.'8:-455/10--
2281106339 CfWIDE MAINT-DIST 38 JAN
3,835.00
TOTAL PREPAIDS
.00
TOTAL "VOUCHERS
=2,935.55
TOTAL DUE VENDOR
22,935.55
CITY OF DIAMOND SAF
RUN DATE. 01/31/20001"'15:18.08
VOUCHER REGISTER
PAGE= 2;3
DUE THRU: 02/06/2001
PREPAID
FUND/SECT-ACCT-PROTECT-ACCT
PO # . INVOICE DESCRIPTION
AMOUNT DATE
CHECK
VERIZON CALIFORNIA
0015314-42125--
9093915600 PH.SVCS'- HRTG COMM CTR
18.92
0014090-42125--
9098603195 PH. SVCS - BLDG & SFTY
111.12
0015331-42125--
9098619220 PH -SVCS - SYC CYN PV
91.81
0015}31-42125--
90939662194 PH. SVCS - SYC CYN PK
37.224
1185098-42125--
9098605463 PH. SVCS - CITY ON LINE
156:98
OIZ355-42125--
909861080 PH.SVCS - LIBRARY PRO,lECT
89.79
0014095 42125--
88U7772489 PH. SVCS - ECON, DVLP
47.57
1185098-42125--
9092 1 CIS5 PH. SVCS - BBS Mot
1U2,55
0015331-42125--
.1098.1081,51 PH -SVCS - SCY CYN PK
28.4'3
11 )98-42125--
9098608931 PH.SVCS - TELEWORK €rCIS
111.45
0014090-42125--
9093967182 PH.SVCS - DAY CAMIP
29.17
06114010-42125--
9096120740 PH. SVCS - MODEM C/CNL
26.02
0014090-42125--
9091473128 PH.SVCS- GENERAL
2,071.44
TOTPL PREPAIDS
.00
TOTAL VOUCHERS
2,92.4.46
TOTAL DUE VENDOR
2,934.46
VERIZON-WIRELESS
001400 415--
4589428-1015 CELL SVGS -CITY MANAGER
167.09 02/06/2001
46422
0014444-421 5--
4.j89428-1015 CELL SVCS-EMER PREP
39.96 02106/2001
46422
0014090-421:'_5--
45SK25-1015 CELL SVCS -CITY COUNCIL
143.13 CrZ10612001
46422
264411-442125--
4089428-1015 CELL SVCS -SHERIFF
126.21 92/0612001
46422
TOTAL PREPAIDS '
475.44
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
476.44
VERT Oh# alIRELESS MESSAGING SVCS
0014090-4221225--
FAGER REPLACEMENT
49.77 01/06/2001
46421
TOTAL PREPAIDS
49.77
TOTAL VOUCHERS
.00
TOTAL DUE VENDOR
49.77
ARUN VIRGINKAR
0015553-4410--
T,& T MTG - 12!14
45.03
TOTAL PREPAID;,
,6100
TOTAL VOUCHERS
45.00
TOTAL DUE VFtT10R
45.00
WALNUT VALLEY WATER DISTRICT
001!f-222-421126--,C.WATER
SACS - REAGAN PF•.
725.2
1415541-421126--
WATER S CS - DIST 41
4,6;{6.45
0015313-42126--
WATER SVCS - HERITAGE
587.50
13,095'3,0-42126--1
WATER SVCS -MIST 3
493..8
1' a5`_u 42126--
WATER SVCS -DIST 38
41293.50.
0015325-421267-
WATER b1CvS - STARfiHINE
542.75
TOTAL PFEPAIDS
.00
TOTAL VOUCHERS
11,244.13
TOTAL DUE VENDOR
11,244.1:3
CITY OF DIAMOND BAR
RUN DATE: 01/31/2001 15:18:08
VOUCHER REGISTER
PAGE: 24
DUE THRU: 02/06/11
PREPAID
FUNDISECT-ACCT—PROJECT—ACCT
PO ;#
INVOICE DESCRIPTION
AMOUNT DATE'' CHECK.
WARREN SIECKE
001-13012--
4671 PROF.SVCS — EN 00-270
2,632.50
001-23012--
4677 PRQF.SVCS—EN 00-272
74.00
TOTAL PREPAIDS
.0
TOTAL VOUCHERS
2,706.50
TOTAL DUE VENDOR
2,706.50
WEST COAST ARBORISTS INC
0015558-45510--
10083
19771 TREE WATERING SVC—DEC 40
260.00
0015553745509--
10031
19797 TREEPLANTING-DEC 00
2,800.00
0415558-45509--
10081
19621 TREE PLANTING SVCS—DEC 00
875.00
0015558-45509--
10082
19771 TREE MAINT — DEC 00
10,790.00
TOTAL PREPAID
:00
TOTAL VOUCHERS
14,725.00
TOTAL DUE VENDOR
14,725.01
WEST COAST MEDIA
0014095-42115--
1066-7
2022094 AO—COM GOORD COMMITTEE
350.E
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
350.00
TOTAL DUE VENDOR
350.00
WEST END UNIFORMV
0014415-412!X)--
142752
54125 UNIFORMS — V/PATROL
71.12
0014415-41100--
10252
54003/54(y-,)8 UNIFORMS-V/PATROL
237,05
V114415-41200-- — 1
10252
53965 UNIFORMS-ViPATROL.
47.41
0014415-412400--
10252
53%6/95'3967 UNIFORMS-V/PATROL
IZ2.84
TOTAL PREPAIDS
.Ot}
TOTAL VOUCHERS
473,42
TOTAL DUE' VENDOR
478.42
WEST PUBLISHING CO.
fJ0140904 240--
10259
5:414425-541 CA CODE UPDATE
617.57
TOTAL PREPAIDS
00
TOTAL VOUCHERS
617.57
TOTAL DUE }ENDit
617.57
CHISTI"d WHATLEY
001-23002--
51406 REFUND, P1•'.. DEP—PANTERA
200.00
001=34780--
40381 RECREATION REFUND
60.00
TOTAL PREPAID
.00
TOTAL VOUCHERS
2E0.00
TOTAL DUE, VENDOR
260,00
RYAN WRIZKT
0015:350-42340--
TUITION REIMS:—FALL
375.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
375.00
TOTAL DUE VE DOR
375.00
CITY OF DIAMOND BAR
t?UN DATE: 01,31,12001 15:18:08
VOUCHER REGISTER
PAGE: 25
DUE THRU: 02106/2001
PREPAID
FUNS/SECT-ACCT-PROJECT-ACCT
PO '#
INVOICE DESCRIPTION AMOUNT DATE CHECK
PAUL WRIGHT
0014090-4451?0--
10221
A/V SVC-P/C,CNCI.,T/D
577.50
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
577.50
TOTAL ME VEND
r77.50
XEROX CORPORATION
0014090-41200--
17512018.'3 SUPPLS-STAPLES FOR COPIER
158.76
0014090-4220--
101'
79374155 COPIER MAINT - DEC 00
347.17
0014090-42100--
10189
79374155 COPY CHARGES - SUITE 190
1,235.39
0014090-42100--
10189
79374154 COPY CHARGES - SUITE 100
784.45
0014090-4M00--
10189
79374154 COPIER MAINT - DEC 00
347.17
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
2,8722.94
TOTAL DUE VENDOR
2,872.94
XPEDX
0014090-41200--
601295159 SUPPLIES - COMP PAPER
227.34
TOTAL F'REPAIDS
.ter
TOTAL VOUCHERS
227.34
TOTAL DUE VENDOR
227.34
MARIA YAMASqIR0
001-54780--
4057; RECREATION REFUND
30.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
30.00
TOTAL DUE 11ENDOR
30.00
YOSEMITE MATERS
0015310-42130--
10277
NOVf°1998 EQ RENTAL - SYC CYN
0015-31.0-412100—
10277
NOV191998 WATER,SUPPLIES-SYC CYN
14.6
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
26.60
TOTAL DUE VENDOR
26.60
ZUPA SPORT)
001a350-41200--
106°5
307439 SUPPLIES -RECREATION
3,661.73 02/06(2001 46430
TOTAL PREPAIDS
3,661.73
TOTAL VOUCHERS
00
TOTAL DUE VENDOR
3,661.71
REPORT TOTAL PREPAIDS
157,493.38
REPORT TOTAL VOUCHERS
9261637.50
REPORT TOTAL
1,034,130.88
CITY OF DIAMOND BAR
AGENDA REPORT
AGENDA NOi_
TO: James DeStefano, interim City Manager
MEETING DATE: February 06, 2001 REPORT DATE: January 26, 2001
FROM: Linda G. Magnuson, Finance Director
TITLE:
Treasurer's Report - December 31 2000
SUMMARY:
Submitted for the City Council's review and approval is the Treasurer's Statement for the month of December
2000.
RECOMMENDATION:'
Review and approve.
LISTOF ATTACHMENTS: X Staff Report _ Public Hearing Notification
_ Resolution(s) — Bid Specification (on file in City
Clerk's office)
Ordinance(s) Other:
_ Agreement(s)
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been reviewed Yes _ No
by the City Attorney?
2. Does the report require a majority vote? Yes No
3. Has environmental impact been assessed? N/A Yes No
4. Has the report been reviewed by a,Commission? N/A _ Yes No
Which Commission
5. Are other departments affected by the report? N/A _ Yes No
R WE REVIEWED BY: DEPARTMENT HEAD:
Ja s DeStefano David A. Doyle Linda Gg
. Ma nu
Interim City Mana r Deputy City; Manager Finance Director
CITY COUNCIL REPORT
AGENDA NO.
MEETING DATE: February 06, 2001
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, Interim City Manager
SUBJECT:, Treasurer's Statement - December 31, 2000
ISSUE STATEMENT:
Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City
Council's review and approval.
RECOMMENDATION:
Approve the December 2000, Treasurer's Statement.
FINANCIAL SUMMARY:
No fiscal impact.
BACKGROUND:
Submitted for the Council's review and approval is the Treasurer's Statement for the month of
December 2000. This statement shows the cash balances for the various funds, with a breakdown of
bank account balances, investment account balances and the effective yield earned from
investments.
PREPARED BY:
Linda G. Magnuson'
t
n�
CITY OF DIAMOND BAR
TREASURER'S MONTHLY CASH STATEMENT
December 31, 2000
GENERAL FUND
LIBRARY SERVICES FUND
COMMUNITY ORG SUPPORT FD
GAS TAX FUND
TRANSIT TX (PROP A) FD
TRANSIT TX (PROP C) -FD
ISTEA FUND
INTEGRATED WASTE MGT FD
AB2928-TR CONGESTION RELIEF FD
AIR QUALITY IMPRVMNT FD
PARK& FACI LITI ES DEVEL. FD
COM DEV BLOCK GRANT FD
CITIZENS OPT -PUBLIC SAFETY FD
NARCOTICS ASSET SEIZURE FD
CA LAW ENFORCEMENT EQUIP PRGM
LANDSCAPE DIST #38 FD
LANDSCAPE DIST #39 :FD
LANDSCAPE DIST #41 FD
GRAND AV CONST FUND
CAP IMPROVEMENT PRJ FD '
SELF INSURANCE FUND
EQUIPMENT REPLACEMENT FUND _
TOTALS
SUMMARY OF CASH:
$15,716,536.70
100,062.67
3,471.12
1,243,310.18
1,606,966.63
1,663,728.42
394,936.21
306,832.91
421,260.22
162,110.83
2285,550.67
(37,983.64)
418,400.19
343,653:93
120,430.00
520,059.74
208,580.69
303,062.30
139,130.78
(776,861.40)
1,031,278'.07
$1,907,557.54
114,601.58
16,130.13
345.03
101,468.39
65,712 71
48, 765, 79
602,998.77
$979,350.85
327.41
150,00
10;869.52
76,175.06
$345,334.96
(213, 852.82)
394,936.22
5,226.04
3;448.94
0.00
(53,216,54)
7,555.05
(16.00)
2,470.66
(60,887!.25)
0.00
(5,497,02)
11,346.61
(6.22)
11,832,34
2,845.72
238, 431.51
100, 777.89
(112,637.00)
$16,990,078.35
99,735.26
3,321,12
1,018,587.84
1,645,393.15
1,663,728.42
(0.01)
301,606.87
421,260.22
174,792.02
2,232,334.13
(45,554.69)
355,387.31
338,156.91
120,430.00
610,175,30
262,461,06
348,982,37
139,130.78
(311,516.25)
918,641.07
DEMAND DEPOSITS: GENERAL ACCOUNT $162,861.20
PAYROLL ACCOUNT 3,857.44
CHANGE, FUND 250.00
PETTY CASH ACCOUNT 500.00
TOTAL DEMAND DEPOSITS $167,468,64
INVESTMENTS: US TREASURY Money Market Acct. $1,017,442.83
LOCAL AGENCY INVESTMENT FD 26,122,433.60
TOTAL INVESTMENTS $27;139,876.43
TOTAL CASH $27,307,345.07
Note: The City of Diamond Bar is Invested in the State Treasurer's Local Agency Investment Fund. All funds are available fo
withdrawal within 24 hours. Investment in the Local Agency Investment Fund is allowed under the City's formally adopted
investment policy.
As a secondary investment option, the City continues to maintain the US Treasury Sweep Account with Wells Fargo. Any
excess funds are "swept on a daily basis from the City's bank accounts and are invested overnight into an investmen
pool of US Treasury Notes. " Interest is credited to the City's bank account on a monthly basis
L.A.I.F - Effective Veld for December 2000 6.535%
Money Market -Effective Yield for December 2000 5.780%
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
Thetl
ve sum r roved ufficient cash flow liquidity to meet the next six month's
esti 4 xpe res.
James DeStefano,
Treasurer
CL� FOR DAMAGES .
5/31/80 Reserve%rF tamp
TO PERSON OR PROPERTY No �'
J. Claims for death, *my to person or to Personal property must be filed not �
later than six (6)months after the occurrence. (Gov. Code Sec. 911.2) °.
2. Claims for damages to real property must be filed not later than one (1) year
after the occurrence. (Gov. Code Sec. 911.2). _ _ r
3 Read entire claim before filing
4. See page 2 for diagram upon which to locate place of accident
5. This claim form must be signed on page 2 at bottom
6. Attach separate sheets, if necessary, -to give fiff details. (SIGN EkEi SHEET)
7. Claim must be filed with the City Cleric (Gov. Code Sec. 915x)
Additional documentation submitted with claim becomes a permanent part of the record
To: CITY CLERK Age of Claimant (if natural person)
CITY OF DIAMOND BAB
21660 E. COPLEY DRIVE, SUITE 100. y -
DIAMOND B
` AR,' CA 91765
Name of Claimant Home Telephone Numbs
-
Home, Address of Clamwrt i� Q / . � F7L (may fls� stag y r Business Telephone Numbs
3 go - x/13
Business Address of Claimant city aza slate
Give address to which you des= notices or Communications to be scot regarding this claim:
How did DAMAGE or injury occur? Give full particulars
77AF" Rno i s jrr I l�A lA(oc '' 77,� Z�e4, UIA16 P/ -,F 0,=, PR0Po271/,
When did DAMAGE or INJURY occur? GivefuH pw1=1ws, date, time of day
os -ate 66
Where did DAMAGE or INJURY occur? Describe My and where appopaiate, give strxt names and address. Ifdiagam is provided in
blank space on back ofform indicate measurements from landmarks:
!N 7W'�Avco.; .= Z OCA'- o Ar a3 2sb �cirnl u z}�u:4 d
Avz
What particular ACT or OMISSION do you claim caused theinjury or damage? Give as 0f City employees causiagthe iWuzy or
damage, ifknown:
17LAstj i�7V (Gi�l✓zr l�l�3Occ ,,.T sew �16r— SyITLr�9 0� 7}fc ��'o�cy2 y
What DAMAGE or INJURIES do you claim resulted? Give Sill erdmt of injuries or damages claimed:
What AMOUNT do you claim on account of each item of injury or damage as of date of pnsadafian ofther claim giving basis of
�computation: o 1 `� 300 '
Give ESTIMATED AMOUNT of your claim far persaoal, personal ptnperty, and/or real proputy damages. Give bas. of computation:
/?c'f,vv�.tl6 = � s,v12,�: • , '� uveG �fz._ ��%�+N, S �a' !l5':',' .,. .. c�
Iel! N.N�WF tl e i� GC= 9� 'C-/!.P.ei /�rTC�eIC= .0077t 7+D _! rind (�C.YJ" .?,✓ tL
SEE PAGE 2 (OVER) THIS CLAIM MUST BE SIGNED ON REVERSE SIDE
UrilICUYLUMtSlriO _ - �-
- R-OMML.L.C. SERVICES 4475 E. ARROW HIGHWAY LICENSED : BOA
(A ABbcO Co.) (626) 965+1569 (909) 598-5645 INSURED
C44p 0 C AZUSA,'CA 91702 1-8pp-869.6942
IdMI ❑ RC ❑ V D E SE STATE CONTRAS
Rs NAME LIC. #744542
CUSTOMER ID ❑gyp 3—� Irgi$�k�t- GSI z G��7 �(,f I %(„�. CUSTOMER P.O. NO. I INVOICE
I
DOIK�K~.
oav WASH so
D04BA7H TUB
005 OB SHOWER
DTOILET
D07 MAIN DRAT
ST. EO. M
LVARRA�NTY
• p • rl'av2•t
ORTANT
"'v'_
ST+T_.
RS CALL SLIP
13 CASH Crf VISA ❑ M/C q D,t
❑ CK#�_,.
ABA*-_-_,
T__,_.
DL#
ESTIMATE $
EST. DATE OF COMP.
X
SIGNATl E
ADDITIONAL
WORK $ ` X
INITIALS
ADDITIONAL
WORK $ X
IlS
ACTUAL
TOTAL; $ //
X 4 ��%'j IA✓J
iEVERSE SIDE / (l
Cnll 1-800-"E S&RVE
lc>�'� keAl T I f 61 yM IJe
FQTIMATClnlICT2111�rn n uC � �L A Lrkan Horne ile -
UNITED PLUMBING
a L.L.C. SERVICES 475 E. ARROW HIGHWAY (626) 965-1569 (909) 598-5645 /�[7 �) INSURED
1 (A Aaboo Go.) AZUSA, CA 91702 1-800.869-6942 (a / STATE CONTRACTOI
LIC. #744542
- CAUL SLIP ❑ C p RC ❑ y - DATE --7 / '` C M SVC. NO. VAN# CUSTOMER P.O. NO. INVOICE -
i f 2 1 ❑ E ❑ NG CI RS ❑ WP ", lilt f� % .7 �� 420-059196
71.1TAII..R
O I.D TYP CUSTOM
�LL IV
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Q %' V/'r�' - :e.0 c' uSCY fid.."
• RC INV# ST#_
I _ MAP; 1 � • r ST CONTACT: _ RS CALL LIP
/ ,u� Z7/��7o'ii Z S . ,
• • ❑CASH SA ❑M/C ❑ DIS -
D01 KITCHEN SINK DOS,STORM DRAIN 075 OUTSIDE DRAIN e • • , ❑ CK /F _
D02 LAUNERY LINE 009 POOL DRAIN D99 OTHER DRAIN ❑ TRAP P31 WATER HEATER P33 WELL -PUMPS HT1 PORCED.AIR GAS FURNACE H1A COMBO HEA7lAIR
D03 WASH BOWL Dl0 SEPTIC TANK 301 SEPTIC TANK CIO P82 WATER CLOSET P39 SLAB LEAKS H12 FORCED AIR ELEC FURNACE HIS HEAT PUMP. ARA,
W4 BATH TUB D11 -URINAL S02 MAIN DRAIN P33 6TOPPAGE P30
HOT WATER DISPENSER : k/3 FORCED AIR OIL FURNACE H99 OTHER HEATING —
D05 SHOWER D72 GREASE TRAP S03 WATER SERVICE ❑ RV pyl LEAKS P3E WATER SOFTENER H14 STEAM BOILER : A21 CENTRAL AIR ELEC
3 DOB TOILET D74 FLOOR DRAIN S99 OTHER EXCAVATION D O!F P35 FAUCETS P3G GARBAGE DISPOSAL H15 WATERHEATERRADIANT A23 WALL UNIT AIR
Di4 FLOOR SINK DL#
ryUNMILUISWU 07 --•CAM a• 10 �^- p FIX P96 SUMP PUMP,; CIRC PUMPS P99 OTHER PLUMBING H78 DUCT WORK A24 EVAPORATIVE (SWAMP) 0 CHG•A/R AUTH#
Of -I 100 03-700 - 08 - ❑ MH : H117 POST COMBUSTION CHAMBER A26 POLL COMPRESSOR
SCOUR•JET 4000 12 - LOCATOR - HIB WALL FURNACE GAS A99 OTHER AIC
02-300 64='ID88'09-. SCOURJET 1500 ❑OTHER - El UA El N/A ❑OP#_,.
E32 CHECK BREAKER E42 200A COS SERVICE H19 FLOOR FURNACE - GAS
NA
• • N / (" -4 WIRE W/S TCH C FAN E44 PANEL CHANGE '
- E351NS7ALL CONDUIT E46 CHECK JUNCt10N BOX • • • THIS SERVICE AGREEMENT IS I
$I i] L.;.: pLD PARTS N AREA EI STICKER E38 ESTIMATE E47 INSTALL OUTLET
i E39 CHECK OUTLET E48 REPLACE METER SOCKET LS7 APPLIANCE REPAIR;N.11
L32 APPLIANCE REPLACEMENT : AND BETWEEN THE CUSTOMER At
u L7 REMOVE OLE' PARTS [j VgLVE. TAGS E41 100A COS SERVICE ESO OTHER - THE COMPANY "
' - - - _ THE ESTIMATED PRICE DOES N(
HOW MANY MONTHS AGO? _ SAME PflOBLEM7 ❑YES ❑ Scou0el- ❑ Atltl Nnes ❑ Dramrigm THE
SALES OR OTHER TAX,
PROP. # WORK COD9�1-111
D SCRIPTION OF SERVICES AND MATERIALS STANDARD PRICE DIS UNT PRICE ACTUAL ANY, OR COVER _ UNFORESEF
d PARTS OR LABOR, WHICH MAY 1
f EEDED AFTER THE WORK BEGINRITTEN' CUSTOMER AUTHOI
ZATION WILL BE OBTAINED BEFOI
BEGINNING ANY ADDITIONAL OR E. C,k1c.: "� ,r••' j,.t, l: - �GP TENDED WORK.
I AUTHORIZE THE PERFORMANI
- OF THE WORK, SUBJECTTO ALL TI
"� Sri••^ ,/ TERMS AND CONDITIONS 'SI
FORTH ON. THE FACE AND REVER:
- L ;,_�� . • ...�GkC /t�� i, SIDE HEREOF, PLUS ANY TAXI
.,r :' UPON COMPLETION THIS INVOI(
IS DUE AND PAYABLE ON RECEIP-
DAMAGE?NONE ❑ , YES
11 VLl 114kI'llRATE "CHECKt IST X—
_•-_ ORIGINANMI
L
ESTIMATE $ '
EST. DATE OF COMP.
I
X
SIGNATURE
. ADDITIONAL
WORK $ .... X
-.` - - INITIALS
STOCK/P. O. # OTY E FEE/ ADDITIONAL
TRAV��TIME�- : _ WORK :$ X -.
Sll8 TOTAL wlnaLs
ACTUAL...
lj�SALES TAX - TOTAL `$
ESTIMATE TOTAL X / .,T - _
PLCASE PRY SIGNATOR
I II; AMOUNT Vti}'�" /�
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SEE IMPORTANT INFORMATION ON REVERSE SIDE „ M I IN M n uw
f ,:,, t II n 5oe, . Neaeue N
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CITY OF DIAMOND BAR
AGENDA REPORT
AGENDA NO.�
TO: Honorable Mayor and Members, of the City Council
MEETING DATE: February 6, 2001
REPORT DATE: January,31, 2001
FROM: James DeStefano, Interim City Manager
TITLE: Membership of the Palos Verdes Peninsula Transit Authority into the Joint Powers Insurance
Authority (CJPIA),
SUMMARY: The California Joint Powers Insurance Authority Executive Committee, at their meeting of
January 24, 2001, recommended the approval of the Palos Verdes Peninsula Transit Authority for
membership in the Authority, Entities applying for membership must be approved by a two-thirds majority
of the current membership.
RECOMMENDATION: It is recommended that the City Council of the City of Diamond Bar approve the
membership of the Palos Verdes Peninsula Transit Authority in the CJPIA and authorize the Mayor to
execute the consent formasthe City's delegate to the Authority.
LIST OF ATTACHMENTS: Staff Report Public Hearing Notification
_ Resolution(s) _ Bid Specification (on file in City Clerk's office)
_, Ordinance(s) XX Other: Membership Application
T Agreement(s)
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:'
1 Has the resolution, ordinance or agreement been reviewed Yes X No
by the City Attorney? -
2. Does the report require a majority vote? XYes, _ No
3. Has environmental impact been assessed? N/A _ Yes _ No
4. Has the report been reviewed by a Commission? 'N/A Yes No
Which Commission? — —
5. Are other departments affected by the report? Yes X No
Report discussed with the following affected departments.
4REWED B
DeStefano David Doyle Todd Strojny"
Interim City Manager Deputy City Manager Sr. Administrative Assistant
CITY COUNCIL REPORT
AGENDA NO.
MEETING DATE: February `6, 2001
TO: Honorable Mayor and Members of the City Council
FROM: City Manager
SUBJECT: Membership of the Palos Verdes Peninsula Transit Authority
into the Joint Powers Insurance Authority (CJPIA)'
ISSUE STATEMENT:
Should the City Council approve the membership of the Palos Verdes Peninsula
Transit Authority into the California Joint Powers Insurance Authority (CJPIA)?
RECOMMENDATION:
It is recommended that the City Council of the City of Diamond Bar approve the
membership of the Palos Verdes Peninsula Transit Authority into the CJPIA and
authorize the Mayor to execute the consent form as the City's delegate.
BACKGROUND/DISCUSSION:
The California Joint Powers Insurance Authority Executive Committee, at their
meeting of January 24, 2001, recommended approval of the Palos Verdes
Peninsula Transit Authority for membership in the Authority. Entities applying for
membership must be approved by a two-thirds majority of the current
membership,
Prepared By: Todd Strojny, Senior Administrative Assistant
1
CALIFORNIA
J ' P ' I A
i
To: CALIFORNIA JPIA DIRECTOR
c/o City Clerk
From: Jonathan R. Shull, Assistant Executive Director
Dater January 25, 2001
Subject: Approval of Membership for the Palos Verdes Peninsula Transit
Authority
The Executive Committee at their regular meeting of January 24, 2001 recommended
the approval of the Palos Verdes Peninsula Transit Authority for membership in the
CALIFORNIA JPIA, subject to the initial general liability primary deposit established at
$2,488.00 annually.
Enclosed, is a Membership Consent Form for the admission of the Palos Verdes
Peninsula Transit Authority along with the report of Physical Survey.
We are requesting that each City Clerk deliver the enclosed materials to the CALIFORNIA
JPIA Director appointed by their Council, and expedite returning the form to this office
as soon as possible. If the Director is unavailable, the duly appointed Alternate may
execute the Consent.
The CALIFORNIA JPIA Bylaws permit the independent judgment and action of your
Director (or Alternate) on this matter, so that admissions may be accomplished in a
timely manner. Ir your procedures require Council action on the matter, please
arrange for this item to be given special handling at your next council meeting.
Thank you in advance for your assistance in expediting the return of the consent form
by February 28, 200L Please feel free to call me if you have any questions at (562)
467-8717.
Enc.
CALIFORNIA JOI-NT -POWERS INSURANCE. AUTHORITY
8081 MOODY STREET, LA PALMA. CA 90623 TEL (562) 467-8700 FAX (562) 860-4992
W
CALIFORNIA JPTA
MEMBERSHIP APPLICATION
000.0..
REPORT OF PHYSICAL SURVEY
of
PALOS VERDES PENINSULA TRANSIT AUTHORITY
be 0 00 00
I. GENERAL INFORMATION
A. Date of Survey: December 12, 2000
B. Participants in Survey:
1. For CALIFORNIA JPIA: Jon Shull, Assistant Executive Director
2. For PV Transit: John Meyer, Administrator
C. Description of Applicant:
The Palos Verdes Peninsula Transit Authority (PV Transit) is a joint
Powers Authority formed in 1991 by the Cities of Rancho Palos Verdes,
Palos Verdes Estates, and Rolling Hills Estates. PV Transit provides
4...e 4
fixed -route and dial -a -ride services to th dozens of these and adjacent
communities. The Board of Directors meets bimonthly and consists of
two council members from each of the member cities. PV Transit has
no employees. It is administered under contract by Mobility
Advancement Group. Mobility Advancement Group provides all
administrative and clerical staffing.
The fixed -route system is operated under contract with First Transit,
Inc., of Cincinnati, Ohio. Fourteen buses operate on five routes. The
cash fare is $2.00 per trip with discounted fares available for monthly,
semester, and annual passes. The routes coordinate with MTA, and
transfers are available between the systems. PV Transit owns the buses.
First Transit provides the drivers and services the buses at its Compton
maintenance facility.
Page -1-
The dial -a -ride service is operated under contract with Associated
Services Cooperative, Inc., of Gardena, California. Four vehicles serve
the peninsula with approximately 30 passengers transported on a daily
basis. Registered, qualifying residents may obtain travel vouchers from
PV Transit to make use of the,dial-a-ride services. Vehicles are owned,
operated, and maintained by Associated Services.
PV Transit's offices.are leased from the Palos Verdes Peninsula Unified
School District for $1 per year. Facilities maintenance is handled by the
District. PV Transit owns no property except for the fixed -route buses
and minimal office equipment.
During the survey, staff displayed knowledge and concern about risk
management issues. In all of the contracts for services, appropriate risk
transfer mechanisms are in place to ensure the protection of PV Transit.
H. CURRENT INSURANCE. PROGRAM
All operational activities of PV Transit are handled under contract with
appropriate insurance and indemnification arrangements. PV Transit
currently does not have liability; insurance in place.
PV Transit has no employees and has no workers' compensation coverage.
PV Transit currently owns no real property and only minimal personal
property. While PV Transit owns the buses used for the fixed -route system,
property coverage is provided by First Transit. PV Transithas no other
property insurance coverage.
III. EXPERIENCE AND LOSS DATA
PV Transit has had no general liability losses since its formation.
PV Transit has had no workers' compensation losses since its formation.
IV. APPLICATION FEE AND DEPOSIT COMPUTATION
A. Application Fee:
PV Transit will be paying an application fee of $1,500 as part of the
application process.
Page -2-
M
B. General Liability Deposit:
The primary deposit has been determined as $2,488 annually. PV
Transit is seeking membership effective April 1, 2001 or sooner, so its
initial primary deposit will be prorated to reflect the actual coverage
period. The deposit was established based upon PV Transit's loss
history, its risk management practices, and staff's perception of its
exposure.
V. PHYSICAL INSPECTION AND COMMENTS
PV TRANSIT OFFICES
PV Transit leases its offices from the Palos Verdes Peninsula Unified School
District for $1 per year. Facilities maintenance is handled by the District.
Facilities appeared clean and well, maintained.
VI. SUMMARY AND EVALUATION
PV Transit's administration understands and is committed to the concept of
risk management and is aware that hazardous conditions need to be evaluated
and addressed to reduce its exposure to risk/loss.
It is the CALIFORNIA JPIA staff's conclusion that the anticipated loss
experience, physical inspection, and interest expressed qualify PV Transit for
consideration for membership in the CALIFORNIA JPIA.
We also find that membership will benefit PV Transit by providing reliable
and economical coverage, and it will be advantageous to the CALIFORNIA JPIA
by expanding its ability to spread pooled losses and costs.
VII. REC'.OMMENDATION
It is recommended that the Palos Verdes Peninsula Transit Authority's
application for membership in the CALIFORNIA JOINT POWERS INSURANCE
AUTHORITY be approved with an initial primary deposit of $2,488 prorated to
reflect its actual coverage period.
CITY OF DIAMOND BAR
AGENDA REPORT
AGENDA NO,
TO: James DeStefano, Interim City Manager
MEETING DATE: February 6, 2001REPORT DATE: January 31, 2001
FROM: Lynda Burgess, City Clerk
TITLE: a) RESOLUTION NO. 01 -XX: A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF DIAMOND BAR ESTABLISHING AN ADDRESS FOR RECEIPT OF THE UNITED STATES
MAIL
b) RESOLUTION N0.01 -XX: A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF DIAMOND. BAR ESTABLISHING LOCATIONS FOR POSTING OF CITY ORDINANCES,
RESOLUTIONS AND/OR PUBLIC NOTICES REQUIRED BY LAW TO BE PUBLISHED OR POSTED
SUMMARY: By adoption of Resolution 89-6 on April 18, 1989, the City Council specified that all
Ordinances, Resolutions and notices (including meeting agendas) required'by'law to be published or posted
would be posted in at least three public places within the City limits of Diamond Bar. Also on April "18,1989,
the City Council adopted Resolution No. 89-7 establishing the address for receipt of mail as 21660 E. Copley
Dr., Suite 100, Diamond Bar, CA, With the relocation of City' Hall facilities to the new Government` Center in
the South Coast Air Quality Management building, it is necessary to adopt new Resolutions establishing an
address for the receipt of United States Mail and for posting of public notices.
RECOMMENDATION: It is recommended that the City Council' adopt a) Resolution No. 01 -XX establishing
an address for receipt of the United States Mail and b) Resolution No 01 -XX establishing locations for posting
of City Ordinances, Resolutions and/or Public Notices.
LIST OF ATTACHMENTS: _ Staff Report Public Hearing Notification
X Resolution(s) - B,id Specification (on file in City Clerk's
office)
Ordinance(s) Other:
Agreement(s);
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been Yes X No
reviewed by the City Attorney?
2. Does the report require a majority vote? X Yes —No
3. Has environmental impact been assessed? — Yes X No
4. Has the report been reviewed.by a Commission? _ Yes X No
Which Commission?
5. Are other departments affected by the report? X Yes ' No
Report discussed with the following affected departments:
Administration, Community Development, Community Services, Finance, Public Works
REVIEWED BY: DEPARTMENT HEAD:
i,
James DeStefaa o Davi". Doyle Lynda Burgess
Interim City Manager Deputy City Manager City Clerk
RESOLUTION NO. 01 -.VV
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR.
ESTABLISHING LOCATIONS FOR POSTING OF CITY ORDINANCES,
RESOLUTIONS AND/OR PUBLIC NOTICES REQUIRED BY LAW TO BE
PUBLISHED OR POSTED
The City Council of the City of Diamond Bar does resolve as follows:
1. Effective March 12, 2001, the following public places within the City
limits of the City, of Diamond Bar are established for the posting of
ordinances and ` of such notices as are required by law to be
established:
a. Diamond Bar City Offices/South Coast'Air Quality
Management District Lobby
21865 E. Copley Drive
b. Los Angeles County Branch Library
1061 S. Grand Avenue
C. Heritage Park Community Center
2900 S. Brea Canyon Road
2. The City Clerk shall certify to the adoption of this Resolution.
PASSED, ADOPTED and APPROVED this day of February, 2001
Robert S. Huff, Mayor
1, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the
foregoing Resolution was passed, adopted and approved at a regular meeting of the
City Council of the City of DiamondBar held on the day of February, 2001, by the
following vote:
AYES:
COUNCIL MEMBERS;
NOES:
COUNCIL MEMBERS:
ABSENT:
COUNCIL MEMBERS:
ABSTAIN:
COUNCIL MEMBERS:
ATTEST:
City Clerk of the City of Diamond Bar
RESOLUTION NO. 01 -XX
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF DIAMOND BAR
ESTABLISHING AN ADDRESS FOR
RECEIPT OF THE UNITED STATES MAIL
WHEREAS, it is necessary for the City of, Diamond Bar to establish an
address for the receipt of United State mail;
NOW, THEREFORE, THE CITY COUNCIL OF THE ,CITY OF DIAMOND
BAR HEREBY RESOLVES THAT:
The mailing address of the City of Diamond Bar shall be 21825 E. Copley
Dr., Diamond Bar, California 91765-4178.
PASSED, ADOPTED AND APPROVED this day of February, 2001..
Robert S. Huff, Mayor
I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify, that the
foregoing Resolution was passed, adopted and approved at a regular meeting of the
City Council of the City of Diamond Bar held on the day of
200_, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS: _
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ATTEST: -
Lynda Burgess
City Clerk of the City of Diamond Bar
CITY OF DIAMOND BAR
AGENDA REPORT,
AGENDA NO.
TO: Honorable Mayor and Members of the City Council
MEETING DATE: February 6, 2001 REPORT DATE: January 30, 2001
FROM: James DeStefano, Interim City Manager
TITLE: A resolution of the City Council of the City of Diamond Bar approving the installation of Three-
way Stop signs at the intersections of Decorah Road at N. Platina Drive and at N. Del Sol Lane.
SUMMARY:
There have been concerns raised by residents in the vicinity of Decorah Road regarding speeding. The
issue was revewed'and discussed at the Traffic and Transportation Commission meetings of September
14, 2000, November 9,'2000, and December 14, 2000. At the November 9, 2000 meeting, the
Commission requested the Diamond Point Club Home Owners Association to conduct a survey with their
members to determine preference of speed control options.Installation of Three-way Stop signs at the
intersections of Decorah Road at N. Plating Drive and at N. Del Sol Lane was recommended at the
December 14, 2000, Traffic and Transportation Commission meeting.
RECOMMENDATION:
It is recommended that the City Council adopt Resolution No. 2001 -XX approving the installation of
Three-way Stop signs at the intersections of DecorahRoad at N. Platina Drive and at N. Del Sol Lane,
LIST OF ATTACHMENTS: X Staff Report Public Hearing
X Resolution _ Bid Specification
Ordinance _ Other:
Agreement
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been
reviewed by the City Attorney? X 'Yes _ No
2. Does the report require a majority vote? Majority Yes _ No
3. Has environmental impact been assessed? X N/A _ Yes No
4.' Has the report been reviewed by a Commission? X N/A Yes _ No
Which Commission? .
5. Are other departments affected by the report? T Yes' X, No
Report discussed with the following affected departments:
REVIEWED : Y:
James DeStef o d CrCiu
Interim City anagen Director of Public Works
CITY COUNCIL REPORT
AGENDA NO.
MEETING DATE: February 6, 2001
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano,, Interim City Manager
SUBJECT: A resolution of the City Council of the City of Diamond Bar approving the installation of
Three-way Stop signs at the intersections of Decorah Road at N. Platina Drive and at N. Del Sol Lane.
ISSUE STATEMENT:
To address the safety concerns for pedestrians and motorists in the residential neighborhood of Decorah
Road.
RECOMMENDATION:
It is recommended that the City Council adopt Resolution No. 2001 -XX approving the installation of
y p
Three-way Stop signs at the intersections. of Decorah Road at N. Platina Drive and at N. Del Sol Lane.
FINANCIAL SSUMMARYs
The installation of Three-way Stop signs will be funded under the Signing and Marking Maintenance
budget allocated for fiscal year 2000-2001;
BACKGROUNDIDISCUSSION:
There have been concerns raised by, residents in the vicinity of Decorah Road regarding speeding. See
attached copy of a letter of request for traffic investigation dated October 13, 2000, by the Diamond Point.
Club Home Owners Association (Attachment "A"). The issue was reviewed and discussed at the Traffic
and Transportation Commission meetings of September 14 2000, November 9, 2000, and December 14,
2000. At the November 9, 2000 meeting, the Commission requested the Association to conduct a survey
with their members to determine preference of speed control options. See attached copy of letter dated
December 14, 2000 (Attachment "B"). Installation of Three-way Stop signs at the intersections of
Decorah Road at N. Platina Drive and at N. Del Sol Lane was recommended at the December 14, 2000,
Traffic and Transportation Commission meeting. See attached minutes of the Traffic and Transportation
Commission meeting (Attachment "C".).
Decorah Road is approximately 4,250 feet in length with a total right-of-way width of 60 feet and a
pavement width of 32 feet. The existing speed zone for Decorah Road is 25 mph. There are two (2)
posted 25 mph Speed Linut signs as well as two (2) Watch Downhill Speed warning signs on the north
side of Decorah Road traveling westbound. There are no existing Stop signs at the intersections of N. Del
Sol Lane, N. El Encino Drive or N Platina Dr.
A warrant study for All -way Stop was conducted based, on the State of California Department of
Transportation (Caltrans) criteria that included traffic volume count, visibility issues, speed survey and
accident history. The speed criteria of 85h percentile equal to or greater than 30 mph were noted near the
intersections of Decorah Road at N. Platina Drive and at N. Del Sol Lane. Additionally, it was observed
that visibility was impaired due to parked cars and motor homes near the intersections. Staff recommends
the installation of Three-way Stop signs at the intersections of Decorah Road at N. Platina Drive and at N.
Del Sol Lane. Letters of invitation for tonight's meeting were sent to the six hundred fifty-seven (657)
members of the Diamond Point Club Home Owners Association. See attached letter dated January 23,
2001 (Attachment "D").
Prepared by: David G. Liu / John L. Ilasin
ATTACHMENT "A»
CITY OF DIAMOND BAR
Department of Community & Development Services
REQUEST FOR TRAFFIC INVESTIGATION AND STUDY
NAlV1E: Diamond Point Club, a homeowners association representing 657 Dia-
mond Bar residents, by Steve Granger, President
ADDRESS: 536 Navajo Spring Road; Diamond Bar CA 91765
PHONE: 909 860-1802 (Granger) or>
909 860-2343 (Chert' Cooper, Association Secretary)
DATE: October 12, 2000
Request for: 1. Hold a Commission Meeting in the Community
2. Install three stop signs on Decorah Rd.:
at Del Sol Lane, El Encino Dr., and°Platina Dr.
3. Increase enforcement of speeding laws
DESCRIPTION
The Traffic and Transportation Commission's September 7, 2000 memorandum (copy attached),
subject "Decorah Road Traffic Concerns, discusses a speed survey conducted August 30, 2000,
from 8:36 a.m. to 7:45 p.m., on Decorah Road which is within the boundaries of the Diamond
Point Association. That survey found the average speed is 26.01 mph. However, the 0' per-
centile was considerably higher at 33 mph. In addition, we believe that a survey taken over the
course of the entire day as this one was skews the results lower because it is our experience that
midday drivers do not drive as fast on Decorah Road as do the morning and evening commuters_
During the commute periods, the speeders exceed the speed limit by a significant margin.
Speeds in the 50-60 mph range are not uncommon. We strongly believe that survey data from
the 3 -hour morning and evening commute windows would produce a much higher average
speed. These are the very periods when our children are particularly at risk, either walking to
school in the morning, or playing outdoors in the late afternoon and early evening.
1. HOLD A MEETING IN THE COMMUNITY
The Diamond Point Association would like the Traffic and Transportation Commission to hold a
community meeting on this topic at the Diamond Point Swim & Racquet Club located at 536
Navajo Spring Road. This will facilitate attendance by our residents so they and Commission
members can explore the various options; to mitigate the speeding on our streets.
2. INSTALL STOP SIGNS
2.behalf of its 657 residents, the Diamond Point homeowners' association strongly urges the
On f Decorah Road and Del Sol Lane,
City of Diamond Bar to install stop signs at the intersections o
Decorah Road and El Encino Drive, and Decorah Road and PlatinaDrive. We believe that stops
signs along this lengthy, relatively straight stretch of Decorah Road, will go a long ways towards
reducing the speeds of vehicles that race down the 11% decline from Briar Creek to Del Sol, the
7% decline from El Encino toPlatina., and the 10% decline from Platina to where Decorah turns
-1-
ATTACHMENT «B„
DIAMOND POINT CL UB Board of Directors
536 Navajo Spring Road, Diamond Bar CA 91768 President:
Prei President. Dexter
Granger
,� p � Vice President: Dexter MacBride
909 860-2393, Fax 909 860-2604 Secretary: Chery Cooper
E-mail: dpclub_1C?yahoo.com Treasurer: Pat Dermody
Member: vacant
December 14, 2000
Mr. Roland Morris, Chair, and Members of the Commission
City of Diamond Bar, Traffic & Transportation Commission
21660'E. Copley Dr., Suite 190
Diamond Bar CA 91765
Dear Mr. Morris and Commission Members:
At your November 9 2000 meeting you asked Diamond Point Club representatives to conduct a
survey of our association's homeowners to determine resident preference regarding various
speed control options along Decorah Road. A survey was mailed to our 657 members, and 120
responded — a response rate of 18.26%.
Of those responding, 43% and 40% favored stop signs at Del Sol Lane and Platina, respectively,
while 35.0% favored a stop sign at El Encino. Recognizing the downside of noise dots, only
13% favored that option. Asked about concerns regarding speeding on other streets within the
boundaries of our association, 47% and 42% expressed concern about Bower Cascade and Del
Sol Lane, respectively, and 19% were concerned about speeding on Sunset Crossing. , One -
homeowner took the time to write a letter expressing extreme. concern about speed on Navajo
Spring which is fed from downhillDecorah traffic.
Some of the comments residents added to their survey responses were:
• Decorah is the worst for speeding!
• Enforce stop signs at Bower CascadeACnnequa and Bower Cascade/El Encino
• "Sunset Crossing Expressway"
No stop signs- just more. enforcement
• We need speed bumps on Decorah before someone is killed!
On behalf of the Diamond Point homeowners, the Diamond Point Club Board of Directors urges
the Traffic and Transportation Commission to recommend approval of the installation of three
stop signs along Decorah Road at Del Sol Lane, El Encino, and Plating to reduce the speeding
and potential for serious injury. Thank you.
Sincerely,
Steve Granger, esident Chery doper, Sec ary
ATTACHMENT «C„
DECEMBER 14, 2000 PAGE 2 T&T COMMISSION
M rumor's
___Vtswhen moving from Bower Cascade Place onto Minnequa Dri� _e suggested
that a stop si nstalled on the down slope of Sunset Cros ' atBower Cascade
Place.
Chair/Morris asked staff to a e a discussio unset Crossing Road from '
Diamond Bar Boulev Golden Springs Drive. He fort ag ested that the speed
trailer be to on Sunset Crossing Road in the vicinity of Bower Cs lace.
I CONSENT CALENDAR: None
V OLD BUSINESS
A. Decorah Road Traffic Concerns
DPW/Liu and consultant Diane Jakubowski, O'Rourke Engineering presented
staff's report. Staff recommends that the Traffic and Transportation Commission
receive public input and direct staff as necessary.
Chery Cooper, 23826 Decorah Road, Member, Board of Directors, Diamond
`Point Homeowners Association, presented a letter to the Commission indicating
the results of a survey of the association's residents. Forty-three and forty percent
favored stop signs at Del Sol and at Platina respectively, and thirty-five percent
favored a stop sign at El Encino. There were also concerns expressed by residents
about speeding on other streets. The entire length of Decorah Road as it turns into
Navajo Spring Road is a very long stretch of road and with no controls at any
point, other than the curve in the street, people speed. Residents would like the
Commission to consider more than one stop sign.
Ray Hallenbeck, 208 Navajo Spring Road, asked the Commission to consider
placing speed humps at the curve where Decorah Road and Navajo Spring Road
intersect. He finds it difficult to back. -out of his driveway on Sundays. He does
not believe the placement of the radar trailer helped the speeding issue. He
believes the trailer should be placed near the curve in the road. He asked the
Commission to read his letter and consider his concerns.
Grace MacBride, 435 Willapa Lane, has seen people cross the yellow lines at the
curve coming up the street at about 50 miles per hour. She is especially interested
in having a stop signs at Del Sol, El Encino and Platina. When cars are parked
along the street drivers have a tendency to cross over the yellow lines. Decorah
Road is a nice speedway for young drivers.
Chinh Pham, 24145 Decorah Road, has seen an increase in speeding and noisy
modified vehicles during the past three years. When he attempts to back his car
out of his driveway onto the street he is fearful of oncoming speeding traffic on
ATTACHMENT "C„
DECEMBER 14, 2000 PAGE 3 T&T COMMISSION
the blind corner. He; parks his car in front of his house on the street. Every night
when the same noisy car passes his house his car alarm goes off. He requested the
Commission to consider a stop sign at Briar Creek Road.
DPW/Liu reported that staff received an e-mail from Anne Long, 23840 Decorah
Road, who favors installation of as many stop signs as the street can handle.
Chair/Morris asked that staff's study include the'entire length of Decorah Road_as
well as, Navajo Spring Road and Briar Creek Road. He further suggested that the
radar trailer be placed at the curvature of Decorah Road near Navajo Spring Road
to get a better accurate speed reading.
In response to C/Kung, DPW/Liu stated that with respect to asking for the
cooperation of local residents in .the matter of speeding, the Diamond Point
Homeowners Association is very; active and seeks the cooperation of its residents.
In addition, whenever possible, staff places educational articles in the newsletter.
ed C/Kung seconded, to install all-way stop signs at Platina
g,
Drive at Decorah Road and Del Sol Lane at Decorah Road. Motion carried by the
`following Roll Call vote:
AYES: COMMISSIONERS: Kung, VC/Virginkar, Chair/Morris
NOES: COMNIISSIONERS: None
ABSENT: COMMISSIONERS: Leonard-Colby, Istik.
DPW/Liu informed the residents that this matter will be forwarded to the City
Council for their consideration.
B. omprehensive School Safety Study -report by Diane Jakubowski.
i, arral Middle School Stop Sign Warrant Analysi r the intersection
of Iron Drive and spruce Tree Drive.
Staff recommends t the Traffic ransportation Commission review
the information and dire st as necessary.
Following discu i n, the Commis concurred to agendize this matter
for the Jan 11 meeting.
2. o den Springs Elementary School Crossing Guar clysis.
Staff recommends that the Traffic and Transportation Commis ' review
the information and direct staff as necessary.
ATTACHMENT "D"
�
City of Diamond nd Bar
21660 E. Copley Drive, Suite 100 • Diamond Bar, CA 91765-4177
(909) 860.2489 • Fax (909)`861-3117
www.CityofDiamondBar.com
January 23, 2001
SUBJECT: Consideration of Stop Signs on Decorah Road at the
Intersections of N. Platina Drive and N. Del Sol Lane
Dear Diamond Bar Resident:
The City of Diamond Bar invites you to attend the City Council Meeting in order
to discuss the installation of Stop signs on Decorah Road at the intersections of N.
Platina Drive and N. DelSol Lane.
The meeting will be on Tuesday, February 6, 2001 at 6:30 P.M. at the South
District (SCAQMD) Auditorium located at 21865
Coast Air Quality Management
E. Copley Drive, Diamond Bar.
Robert S. Huff
Mayor
The City encourages you to attend this meeting to express any concerns. If you
L. Ilasin or myself at (909) 396-5671.
have any questions, please contact Mr. John
Carol Herrera
Mayor Pro Tem
Eileen R. Ansari
Sincerely,
Council Member
Wen Chang
vid G. Liu, P.E.
Council Member
Director of Public Works
Deborah H. O'Connor
Council Member
Recycled paper..
RESOLUTION NO. 2001-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY,OF DIAMOND BAR,
CALIFORNIA, APPROVING THE INSTALLATION OF THREE-WAY STOP SIGNS AT THE
INTERSECTIONS OF DECORAH ROAD AT N. PLATINA DRIVE AND AT N. DEL SOL LANE
LOCATED IN THE CITY OF DIAMOND BAR, CALIFORNIA.
A. Recitals
(i) The Traffic and Transportation Commission considered this matter at public meetings on
of September 14, 2000, November 9, 2000, and December ;14, 2000.
(ii) At the meeting of December 14, 2000, the Traffic and Transportation Commission
determined that the installation of Three-way Stop signs at the intersections of Decorah Road at N. Platina
Drive and at N. Del Sol Lane will enhance and improve the public health, safety and welfare.
(iii) The Traffic and Transportation Commission recommends the installation of Three-way
Stop signs at the intersections of Decorah Road at N. Plating Drive and at N. Del Sol Lane.
B. Resolution
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES
HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
1. Said action is pursuant to Sections 10.08.010 and 10.08.080 of the City of Diamond Bar
Municipal Code, as heretofore adopted;
2. The City Council hereby finds the public health, safety and welfare will be best protected
by the installation of Three-way Stop signs at the intersections of Decorah Road at N. Platina Drive and at
N. Del Sol Lane as herein prescribed;
3. The City Council of the City of Diamond Bar hereby authorize and direct the City
Engineer to cause said Three-way Stop signs to be installed.
The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED AND ADOPTED this Oh day of February, 2001.
Robert S. Huff, Mayor
ATTEST:
Lynda Burgess; City Clerk
I, LYNDA BURGESS; City Clerk of the City of Diamond Bar, do hereby certify that the foregoing
Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of
Diamond Bar held on the 6`h day of February, 2001, by the following vote:
AYES: COUNCIL MEMBERS:'
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
LYNDA BURGESS, City Clerk
City of Diamond Bar
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f
CITY OF DIAMOND BAR
AGENDA REPORT
AGENDA NO.
TO: Honorable Mayor and Members of the City Council
MEETING DATE: February 6, 2001 REPORT DATE: January 30, 2001
FROM: James DeStefano, Interim City Manager
TITLE: Traffic Signal Improvement Project at the Intersections of Golden Springs Drive of Lemon
Avenue, Diamond Bar Boulevard at Sunset Crossing Road, Gateway Center Drive at Valley Vista Drive
and Bridge Gate Drive at Lot 16.
SUMMARY: On November 7, 2000, the City Council approved the plans & specifications and
authorized the City Clerk to advertise & receive bids for the Traffic Signal Improvement Project at the
intersections of Golden Springs Drive at Lemon Avenue and Diamond Bar Boulevard at Sunset Crossing
Road. Six (6) bids were submitted and opened on November 28, 2000.
The Public Works Division recommends that all bids be rejected and the project be expanded to include
Gateway Center Drive at Valley Vista Drive and Bridge Gate Drive at Lot 16 for the following reasons:
• There is apotential savings of $3,000.00 to $5,000.00 in the total construction cost of the four
intersections.
• Staff/Consultant effort required to administer a second contract can be eliminated.
• Since the value of a combined project will be greater,it is likely to attract more bidders and
larger contractors to respond.
RECOMMENDATION: That the City Council a) reject all bids and b) adopt Resolution 2001 -XX
Approving the Plans and Specifications for the Traffic Signal Improvement Project at the Intersections of
Golden Springs Drive at Lemon Avenue, Diamond Bar Boulevard at Sunset Crossing Road, Gateway
Center Drive at Valley Vista Drive and Bridge Gate Drive at Lot 16 in Said City and Authorizing and
Directing the City Clerk to Advertise to Receive Bids:
LIST OF ATTACHMENTS: X Staff Report _ Public Hearing
X Resolution _ Bid Specification
Ordinance X Other: Specifications on file at the
Office of the City Clerk
Agreement
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been
reviewed by the City Attorney? X Yes _ No
2. Does the report require a majority vote? Majority _ Yes — No
3. Has environmental impact been assessed? X N/A _ Yes No
4. Has the report been reviewed by a Commission? X N/A, _ Yes _ No
Which Commission?
5. Are other departments' affected by the report? — Yes X' No
Report discussed with the following affected departments:
VIE E Y:
James DeStef mo Dav Liu
Interim City Manager Director of Public Works
1
CITY COUNCIL REPORT
AGENDA NO.
MEETING DATE; February 6, 2001
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, Interim City Manager
SUBJECT: Traffic Signal Improvement Project at the Intersections of Golden Springs Drive at Lemon
Avenue, Diamond Bar Boulevard at Sunset Crossing Road, Gateway Center Drive at Valley Vista Drive
and Bridge Gate Drive at Lot 16.
ISSUE STATEMENT: To construct traffic signal improvements at the intersections of Golden Springs
Drive at Lemon Avenue, Diamond Bar Boulevard at Sunset Crossing Road, Gateway Center Drive at
Valley Vista Drive and Bridge Gate Drive at Lot 16.
RECOMMENDATION:
That the City Council a) reject all bids and b) adopt Resolution 2001 -XX Approving the Plans and
Specifications for the Traffic Signal Improvement Project at the Intersections of Golden Springs Drive at
Lemon Avenue, Diamond Bar Boulevard at Sunset Crossing Road; Gateway Center Drive at Valley Vista
Drive and Bridge Gate Drive at Lot 16 in Said City and Authorizing and Directing the City Clerk to
Advertise to Receive Bids.
FINANCIAL SUMMARY:
The Engineer's Estimate for the expanded project is $438,000.00. It is anticipated that a total of
$515,000.00, including inspection and contingency, will be needed. Staff will be requesting this amount
from the unappropriated Gas Tax Fund during the mid -year budget review/request, scheduled for
February 20, 2001.
BACKGROUND/DISCUSSION
On November 7, 2000, the City Council approved the plans & specifications and authorized the City
Clerk to advertise & receive bids for the Traffic Signal Improvement Project at the intersections of
Golden Springs Drive at Lemon Avenue and Diamond Bar Boulevard at Sunset Crossing Road. Six (6)
bids were submitted and opened on November 28, 2000. The bids received were as follows:
Company Bid Amount
1. Inspection Engineering Construction $227,644.64
2 L.A. Signal, Inc. $234,840.00
3. VT Electric, Inc. $267,605.00
4. Steiny & Company, Inc. $276,109.00
5. California Electrical Services $292,400.00
6..Villegas Electric $304,530.00
The. Engineer's Estimate for the original project was $244,000„00. The Public Works Division
recommends that all bids be rejected and the project, be expanded to include Gateway Center Drive at
Valley Vista Drive and Bridge Gate Drive at Lot 16for the following reasons:
• There is a,potential savings of $3,000.00 to $5,000.00 in the total construction cost of the four
_ intersections.
• Staff/Consultant effort required to administer a second contract can be eliminated.
• Since the value of a combined project will be greater, it is likely to attract more bidders and
larger contractors to respond.
Key aspects of requirements placed upon the contractor include: 1) Schedule to be submitted at least ten
(10) calendar days before start of work, 2) Completion of all work within one hundred -twenty (120)
calendar days and 3) Liquidated damages of $500 for each calendar day the work remains incomplete
beyond the expiration of the completion date.
Tentative schedule is as follows:
Date
Bid Opening for Construction Contract February 28, 2001
Award of Construction Contract March 20, 2001`
Notice to Proceed for Construction April 2, 2001
Endof Construction July 31, 2001
j
Prepared by: David G. Liu /John L. Ilasin
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RESOLUTION NO. 2001-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING
THE PLANS AND SPECIFICATIONS FOR THE TRAFFIC SIGNAL IMPROVEMENT
PROJECT AT THE INTERSECTIONS OF GOLDEN SPRINGS DRIVE AT LEMON AVENUE,
DIAMOND BAR BOULEVARD AT SUNSET CROSSING ROAD, GATEWAY CENTER DRIVE
AT VALLEY VISTA DRIVE AND BRIDGE GATE DRIVE AT LOT 16 IN SAID CITY AND
AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS.
WHEREAS, it is the intention of the City of Diamond Bar to construct certain traffic
improvements in the City of Diamond Bar.
WHEREAS, the City of Diamond Bar has prepared plans and specifications for the Traffic
Signal Improvement Project at the Intersections of Golden Springs Drive at Lemon Avenue, Diamond Bar
Boulevard at Sunset Crossing Road, Gateway Center Drive at Valley Vista Drive and Bridge Gate Drive
at Lot 16.
NOW, THEREFORE, BE IT RESOLVED that the plans and specifications presented to the
City of Diamond Bar are hereby approved as the plans and specifications for the Traffic Signal
Improvement Project at the Intersections of Golden Springs Drive at Lemon Avenue, Diamond Bar
Boulevard at Sunset Crossing Road, Gateway Center Drive at Valley Vista Drive and Bridge Gate Drive
at Lot 16.
BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to
advertise as required by law for the receipt of sealed bids or proposals for doing the work specified in the
aforesaid specifications, which said advertisement shall be in the form and content as approved by the
City Attorney and a copy of this Resolution shall be contained in each specification package for the work:
"NOTICE INVITING SEALED BIDS OR PROPOSALS''
Pursuant to a Resolution of the City Council of the City of Diamond Bar, Los Angeles County,
California, directing this notice, NOTICE IS HEREBY GIVEN that the said City of Diamond Bar will
receive at the office of the City Clerk in the City Hall of Diamond Bar, on or before the lour of 2;00
o'clock p.m. on the 28th day of February, 2001, sealed bids or proposals for the Traffic Signal
Improvement Project at the Intersections of Golden Springs Drive at Lemon Avenue, Diamond Bar
Boulevard at Sunset Crossing Road, Gateway Center Drive at Valley Vista Drive and Bridge Gate Drive
at Lot 16.
Bids will be opened and publicly read immediately in the office of the City Clerk, Suite 100,
21660 E., Copley Drive, Diamond Bar, California 91765-4177.
Bids must be made on a form provided for the purpose, addressed to the City of Diamond Bar,
California, marked, "Golden Springs Drive at Lemon Avenue, Diamond Bar Boulevard at Sunset
Crossing Road, Gateway Center Drive at Valley Vista Drive and Bridge Gate Drive of Lot 16."
PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of
California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is required to pay
not less than the general prevailing rate of per diem wages for work of a'similar character in the locality in
which the public work is performed, and not less than the general prevailing rate of per diem wages for
holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the
State of California is required to and has determined such general prevailing rate of per diem wages are
on file in the office of the City Clerk of the City of Diamond Bar, Suite 100, 21660 E. Copley Drive,'
Diamond Bar, California, and are available to any interested party on request. The Contracting Agency
also shall cause a copy of such determinations to be posted at the job site.
The Contractor shall forfeit, as penalty to the City of Diamond Bar, not more than fifty dollars
($50.00) for each laborer, workman, or mechanic employed for each calendar day or portion, thereof, if
such laborer, workman, or mechanic is paid less than the general prevailing rate of wages herein before
stipulated for any work done under the attached contract, by him or by any subcontractor under him, in
violation of the provisions of said Labor Code.
In accordance with the provisions of Section 1777.5 of the Labor Code as amended by Chapter
971, Statutes of 1939, and in accordance with the regulations of the California Apprenticeship Council,
properly indentured apprentices may be employed in the prosecution of the work.
Attention is directed to the provisions in Sections 1777.5 and 1777.6 of the Labor Code
concerning the employment of apprentices by the Contractor or any subcontractor under him.
Section 1777.5, as amended, requires the Contractor or subcontractor employing tradesmen in
any apprenticeable occupation to apply to the joint apprenticeship committee nearest the site of the public
works project and which administers the apprenticeship program in that trade for certificate of approval.
The certificate will also fix the ratio of apprentices to journeymen that will be used in the performance of
the contract. The ratio of apprentices to journeymen in such cases shall not be less than one to five
except:
A. When unemployment in the area of coverage by the joint apprenticeship committee has
exceeded an average of 15 percent in the 90 days prior to the request for certificate; or
B. When the number of apprentices in training in the area exceeds a ratio of one to five; or
C. When the trade can show that it is replacing at least 1/30 of its membership through
apprenticeship training on an annual basis statewide or locally; or
D. When -the Contractor provides evidence that he employs registered apprentices on all of
his contracts on an annual average of not less than one apprentice to eight journeymen.
The Contractor is required to make contributions to funds established for the administration of
apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeable trade
on such contracts and if other Contractors on the public works site are making such contributions.
The Contractor and subcontractor under him shall comply with the requirementsof Sections
1777.5 and 1777.6 in the employment of apprentices.
Information relative to apprenticeship standards, wage schedules, and other requirements may be
obtained from the Director of Industrial Relations, ex -officio the Administrator of Apprenticeship, San
Francisco, California, or from the Division of Apprenticeship Standards and its branch offices.
Eight (8) hours of labor shall constitute a legal day's work'for all workmen employed in the
execution of this contract and the Contractor and any subcontractor under him shall comply with and be
governed by the laws of the State of California having to do with working hours as set forth in Division 2,
Part 7, Chapter 1, Article 3' of the Labor Code of the State of California as amended.
The Contractor shall forfeit, as a penalty to the City of Diamond Bar, twenty-five dollars ($25.00)
for each laborer, workman, or mechanic employed in the execution of the contract, by him or any
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i
subcontractor under hiin, upon any of the work herein before mentioned, for each calendar day during
which said laborer, workman, or mechanic is required or permitted to labor more than eight (8) hours in
violation of said Labor Code.
Contractor agrees to pay travel and subsistence pay to each workman needed to execute the work
required by this Contract as such travel and subsistence payments are defined in the applicable collective
bargaining agreements filed in accordance with Labor Code Section 1773.8.
The bidder must submit with his proposal cash, cashier's check, certified check, or bidder's bond,
payable to the City of Diamond Bar for an amount equal to at least 10 percent (10%) of the amount of
said bid as a guaranteethat the bidder will enter into the proposed contract if the same is awarded to him,
and in event of failure to enter into such contract said cash, cashier's check, or certified check, or bond
shall become the property of the City of Diamond Bar.
If the City of Diamond Bar awards the contract to the next lowest bidder, the amount of the
lowestbidder's security shall be applied by the City of Diamond Bar to the difference between the low bid
and the second lowest bid, and the surplus, if any, shall be returned to the lowest bidder.
The amount of the bond to be given to secure a faithful performance of the contract for said work
shall be one hundred percent (100%) of the contractpricethereof, and a labor and material bond in an
amount equal to one hundred (100%) of the contract price for said work shall be given to secure the
payment of claims for any materials or supplies furnished for the performance of the work contracted to
be done by the Contractor; or any work or labor of any kind done thereon, and the Contractor will also be
required to furnish a certificate that he carries compensation insurance covering his employees upon work
to be done under contract which may be entered into between him and the said City of Diamond Bar for
the construction of said work.
No proposal will be considered from Contractor who is not licensed as a Class A and/or C10
contractor at time of award in accordance with the provisions of the Contractor's License Law (California
Business and Professions Code, Section 7000 et seq.) and rules and regulations adopted pursuant thereto
or to whom a proposal form has not been issued by the City of Diamond; Bar.
The work is to be done in accordance with the specifications of the City of Diamond Bar on file
in the office of the City Clerk ,atthe City Hall, Diamond Bar, California. Copies of the specifications will
be furnished upon application and anon -reimbursable payment of $30.00 to the City of Diamond. Upon
written request by the bidder, copies of the specifications will be mailed when said request is
accompanied by a non -reimbursable payment of $40.00 to cover the cost of mailing charges and
overheads.
The successful bidder will be required to enter into a contract satisfactory to the City of Diamond
Bar. In accordance with the requirements of Section 903 of the General Provisions, as set forth in the
Specifications regarding the work contracted to be done by the Contractor, the Contractor may, upon the
Contractor's request and at the Contractor's sole cost and expense, substitute authorized securities in lieu
of monies withheld (performance retention).
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The City of Diamond Bar, California, reserves the right to reject any and all bids. By order of the
City Council of the City of Diamond Bar, California. Dated this 6h day of February; 2001.
PASSED, APPROVED AND ADOPTED by the City Council of the City this 6t" day of February, 2001.
Robert S. Huff, Mayor
ATTEST:
Lynda Burgess, City Clerk
1, LYNDA BURGESS, City Clerk of the City of Diamond Bar, California do hereby certify that
the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of
Diamond Bar, California, at its regular meeting held on the 6h day of February, 2001, by the following
vote, to wit:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS;
ABSTAINED: COUNCIL MEMBERS:
LYNDA BURGESS, City Clerk
City of Diamond Bar, California
I
i
-4
CITY OF DIAMOND BAR
AGENDA REPORT AGENDA NO. 65- 1
TO: Honorable Mayor and Members of the City Council
MEETING DATE: February 6, 2001 REPORT DATE: January 30, 2001
FROM: James DeStefano, Interim City Manager
TITLE: Resolution 2001 -XX: "A Resolution of the City Council of the City of Diamond Bar
Requesting an Allocation and Payment of $65,000 in County Aid -To -Cities Funds for
Preparation of a City-wide Master Plan for Traffic Signal Interconnect and Construction Plans
and Specifications for the Traffic Signal Interconnect System."
SUMMARY: The Los Angeles County Department of Public Works has set aside Aid -to -Cities
money to aid cities with certain types of traffic mobility projects. Identified in the Fiscal Year
2000-2001 Capital Improvement Program (CIP), the Interconnect Master Plan is estimated to
cost $15,000. It is also estimated that the preparation of the Construction Plans and
Specifications for projects as identified by the master plan will cost approximately $50,000. The
City has a balance of $69,047 in the County's Aid -to -Cities Fund. It is recommended that the
City request $65,000 in Aid -to -Cities funds for this work.
RECOMMENDATION: That the City Council adopt Resolution 2001 -XX: "A Resolution of
the City Council of the City of Diamond Bar Requesting an Allocation and Payment of, $65,000
in County Aid -to -Cities Funds for Preparation of a City-wide Master Plan for Traffic Signal
Interconnect and Construction Plans and Specifications for the Traffic Signal Interconnect
System."
LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification
X Resolution(s) _ Bid Specification: on file at City Clerk's
_ Agreement(s) office.
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been reviewed X Yes No
by the City Attorney?
2. Does the report require a majority or 4/5 vote? Majority
3. Has environmental impact been assessed? N/A Yes _ No
4. Has the report been reviewed by a ,Commission? N/A _ Yes _ No ,
Which Commission?
5. Are other departments affected by the report? N/A Yes No
R WED
J es DeStefo vi iu
Interim City M eager Director of Public Works
CITY COUNCIL REPORT
AGENDA NO:
MEETING DATE: February 6, 2001
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, Interim City Manager
SUBJECT: Resolution 2001 -XX: "A Resolution of the City Council of the City of
Diamond Bar Requesting an Allocation and Payment of $65,000 in County Aid -to -Cities
Funds for Preparation of a City-wide Master Plan for Traffic Signal Interconnect and
Construction Plans and Specifications for the Traffic Signal Interconnect System:'
RECOMMENDATION: It is recommended that the City Council adopt Resolution 2001 -XX:
"A Resolution of the City Council of the City of Diamond Bar Requesting an Allocation and
Payment of $65,000 in County Aid -to -Cities Funds for Preparation of a City-wide Master Plan
for Traffic Signal Interconnect and Construction Plans and Specifications for the Traffic Signal
Interconnect System."
FINANCIAL SUMMARY: A total of $65,000 is being requested from the County Aid -to -Cities
Funds. The preparation of the City-wide Master Plan for Traffic Signal Interconnect is estimated
to cost $15,000. The construction plans and specifications for the Traffic signal Interconnect
System are estimated to cost $50,000.
BACKGROUNDIDISCUSSION: The Los Angeles County Department of Public Works has set
aside money, known as Aid -to -Cities money, to aid Cities with certain types of projects. The
County records indicate that there is a balance of $69,047 available to the City of Diamond Barin
the Aid -to -Cities Fund. These funds may only be used for the following purposes:
a Regional traffic signal synchronization projects.
b. Transportation System Management (TSM) and Congestion Management (CM)
projects that improve regional traffic mobility.
C. Design, acquisition of right of way and construction of City streets on the County's
Highway Plan, which are of general County interest and regional significance,
providing that the regional priorities in (a) and (b) are met to the satisfaction of the
Los Angeles County Director of Public Works.
The _Interconnect Master Plan is identified in the Fiscal Year 2000-2001 Capital Improvement
Program (CIP). The 'amount indicated in the CIP is $30,000, which is coming from
Aid -to -Cities funds. After discussing the project with the City's Traffic Engineer, Mr. Warren C.
Siecke, it was estimated that the preparation of the City-wide Master Plan for Traffic Signal
Interconnect would cost $15,000. It was also estimated that the preparation of the Construction
Plans and Specifications would cost approximately $50,000. This brought the total estimate for
this work to $65,000. As the City has a balance of $69,047 in the County's Aid -to -Cities Fund, it
is recommended that the City request $65,000 in Aid -to -Cities funds instead of the $30;000
indicated in the CIP.
Prepared by: Kirk Phillips
RESOLUTION NO. 2001
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR REQUESTING AN ALLOCATION AND PAYMENT OF $65,000' `IN
COUNTY AID -TO -CITIES FUNDS FOR PREPARATION OF A CITY-WIDE
MASTER PLAN FOR TRAFFIC SIGNAL INTERCONNECT AND
CONSTRUCTION PLANS AND SPECIFICATIONS FOR THE TRAFFIC
SIGNAL INTERCONNECT SYSTEM.
WHEREAS, the County of Los Angeles has appropriated certain monies
to the City of Diamond Bar as County Aid to Cities; and
WHEREAS, the Los Angeles County Board of Supervisors has adopted
policies limiting the use of said monies to regional traffic signal synchronization
projects,transportation system management (TSM), and congestion management
(CM) projects that improve regional traffic mobility; or the design, acquisition of
right of way, and construction of city streets on the County's highway plan
which are of general County interest and regional significance'; and
WHEREAS, the City Council desires to expend the amount of $65,000 of
said funds accrued to the City for projects in accordance with said policies;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Diamond Bar, California, that:
Section 1. The County of Los Angeles is hereby requested to allocate
$65,000 of the Aid to Cities Funds apportioned to the City for the projects listed
on Attachment 1, which will improve regional traffic mobility in accordance
with the Los Angeles County Board of Supervisors policy regarding the use of
said Aid to Cities Funds.
Section 2. After the allocation is approved by the Board of Supervisors
and funds are available, the County is requested to send such allocated amount to
the City when 'claimed. The City will begin using the funds for said projects
listed on Attachment 1 according to the terms of the allocation.
Section 3. The City Clerk is directed to forward a certified copy of this
resolution to the Los Angeles County Director of Public Works for processing.
Section 4. The Mayor shall sign this resolution and the City Clerk shall
attest and certify to the passage and adoption thereof.
PASSED, APPROVED AND ADOPTED by the City Council of the City of
Diamond Bar, California, this 6th day of February 2001.
ROBERTS. HUFF, MAYOR
ATTEST:
LYNDA BURGESS, CITY CLERK
I, Lynda Burgess, City Clerk of the City of Diamond Bar, do hereby certify that the
foregoing Resolution was duly and ;regularly 'passed and adopted by the City Council of the
City of Diamond Bar, California, at its regular meeting 'held on the 6' day of February,
2001, by the following voter
AYES: COUNCILMEMBER:
NOES: COUNCILMEMBER:
ABSENT: COUNCILMEMBER:
ABSTAINED: COUNCILMEMBER:
Lynda Burgess, City Clerk, City of
Diamond Bar, California
2
ATTACHMENT 1
DESCRIPTION OF PROJECT
There are currently 52 signalized intersections in and adjacent to the City of Diamond`
Bar and more are being planned.
The City of Diamond Bar proposes to have a City-wide Master Plan for Traffic Signal
Interconnect prepared. This Master Plan will include the following information:
➢ Existing and potential future signalized intersections.
➢ Existing interconnect links.
Future interconnect links
Interconnect routing to City Halla
A table showing details such as size of existing and future interconnect conduit, the
side of street the conduit is or should be in, and the size of existing or future
interconnect cable.
➢ A table with estimated costs for each interconnect segment and a recommended
priority for construction
The City of Diamond Bar is also proposing that once the mater plan has been finalized
and approved by the City, the construction plans and specifications for projects as
identified by the master plan would then be prepared.
The preparation of a city-wide master plan for traffic signal interconnect and construction
plans and specifications for the traffic signal interconnect system are the first elements
necessary 'in the development of a centralized traffic management center. As
interconnect links are constructed and once the centralized traffic management center is
in place, the City will be able to monitor the system operation, implement timing
programs and compile traffic data throughout the City, as well as, improving regional
traffic mobility.
i
I
CITY OF DIAMOND BAR
AGENDA REPORT AGENDA NO f Z�
TO: Honorable Mayor and Members of the City Council
MEETING DATE: February 6, 2001 REPORT DATE: January 31, 2001
FROM: James DeStefano, Interim City Manager
TITLE: CONTRACT AMENDMENT WITH SIGNAL MAINTENANCE INC. TO IMPLEMENT THE
LIGHT EMITTING DIODE (LED)TRAFFIC SIGNAL CONVERSION PROGRAM
SUMMARY: Signal Maintenance Inc. (SMI) is currently under a 5 -year contract to provide signal
maintenance repair and maintenance for the City. The work to change out incandescent bulbs/lamps to LED's
was part of the original Request for Proposals and contract bid. On December 19, 2000, the City Council
approved the LED Traffic Signal Conversion and Rebate Program to conserve energy, save future energy
costs, and beautify the City. The anticipated project completion date is May 15, 2001.
RECOMMENDATION: It is recommended that the City Council approve the Contract Amendment with
Signal Maintenance Inc. in an amount not -to -exceed $162,035.00.
LIST OF ATTACHMENTS: x Staff Report Public. Hearing Notification
Resolution(s) Bid Specification
Ordinance(s) X Other Contract Amendment, Exhibits T & "2'
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1. Has the Resolution, ordinance or agreement been reviewed
by the City Attorney?
2. Does the report require a majority or 4/5 vote?
3. Has environmental impact been assessed?
4. Has the report been reviewed by a Commission?
Which Commission?
5. Are other departments affected by the report?
Report discussed with the followina affected departments:
REVIEWED BY:
x Yes _ No
Majority
N/A _ Yes No
N/AYes No
z�
MCity
Do-Stefan Da id G. Liu
Inger Director of Public Works
_ Yes x No
CITY COUNCIL REPORT
Agenda No.
MEETING: February 6, 2001
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, Interim City Manager
SUBJECT: Contract Amendment with Signal Maintenance Inc. to Implement the Light
Emitting Diode (LED) Traffic Signal Conversion Program
ISSUE STATEMENT:
This report requests approval of a Contract Amendment with Signal Maintenance Inc.
(SMI) to implement the Light Emitting Diode (LED) Traffic Signal Conversion Program.
RECOMMENDATION:
It is recommended that the City Council approve the Contract Amendment with Signal
Maintenance Inc. in an amount not -to -exceed $162,035.00.
FINANCIAL SUMMARY:
On December 19, 2000 the City Council appropriated $178,320.00 from the
unappropriated General Fund for the costs associated with this project. Staff and the
Contractor later obtained government agency pricing lower than originally quoted for the
material. The appropriated amount now is $162,035.00 a reduction of $16,285.00.
Furthermore, upon completion of the conversion program, a Southern California Edison
rebate amount of $121,927.92 will be payable to the City resulting with a net appropriated
amount of $40,107.08:
BACKGROUND/DI SCU SSI O N :
In June 2000, the City entered into a contract for repair and maintenance of City operated
traffic control systems with Signal Maintenance Inc. In anticipation of a future modification
project, the change out of bulbs/lamps from incandescent to LED's, as well as the painting
of signal 'heads were part of the Request for Proposals and bid line items.
I
On December 19, 2000, the City Council approved the Light Emitting Diode (LED) Traffic
Signal Conversion and Rebate Program. The City Council appropriated funds to reduce
the electrical demand by retrofitting the City's incandescent traffic signals with qualifying,
LED lamps/bulbs and to include the concurrent painting of certain number of traffic signal
heads.
Staff and the Contractor worked with the manufacturer of the materials, Sychronex, and
obtained government agency pricing lower than originally quoted(see Exhibit "1"). The
proposed or the change out of incandescent
bulbs/lamps o LED's on 48 signals, and the labor
painting of 374 traffic signal heads,
160 pedestrian heads and 161 pedestrian push buttons (see Exhibit "2"). The material will
take 6-9 weeks for delivery and the contractor will need 5-6 weeks to complete the work.
The anticipated completion date for the work is May 15, 2001.
Staff recommends that the City Council approve the Contract Amendment in an amount
not -to -exceed $162,035.00 to implement the LED Traffic Signal Conversion and Rebate
Program.
Prepared by:
Linda Kay Smith
Development Services Assistant
Attachments:
1. Change Order No. 1, with Exhibits I" and "2
D:WORD•LINDA/CCR-2001/Peek amend 1 020601
CITY OF DIAMOND BAR
AGENDA REPORT AGENDA NO 6 .
TO:Honorable Mayor and Members of the City Council
MEETING DATE: February 6, 2001 REPORT DATE: February 1, 2001
FROM: James DeStefano, Interim City Manager
TITLE: CONTRACT AMENDMENT WITH INTERNATIONAL SERVICES, INC. FOR ADDITIONAL
CROSSING GUARD SERVICES
SUMMARY: International Services, Inc. is currently under contract to provide crossing guardservices. The
Traffic and Transportation Commission is recommending the addition of two intersections, EI Encino
Drive/Prospect Valley Drive and Glenwick Drive/Lycoming Drive for crossing guard services on atrial basis
until the end of the 2000-2001 school year. Additionally, the California minimum wage rate increased to $6.25
an hour. The contract rates are based. on this rate plus overhead for benefits, costs, and tax of 60%. This
equates to an hourly rate of $10.00. An increase of $6,000 in the Public Safety Fund for Fiscal Year 2000.2001
is necessary to fund the additional services and rate increase.
RECOMMENDATION: It is recommended that the City Council (1) amend the contract with International.
Services, Inc. to provide crossing guard services at two additional intersections on a trial basis until the end
of the 2000-2001 school year, (2) approve the increase of the hourly rate from $9.75 to $10.00 an hour
effective_ February 7,2001, and (3) approve the increase of $6,000 in the Public Safety Fund for Fiscal Year
2000-2001.
LIST OF ATTACHMENTS: x Staff Report Public Hearing Notification
Resolution(s) Bid Specification'
Ordinance(s) x Other Contract Amendment No. 3, Exhibits "E", T"
Attachments ,2,_x:9,,
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1. Has the Resolution, ordinance or agreement been reviewed x Yes —No
by the City Attorney?
2. Does the report require a majority or 4/5 vote? Majority
3. Has environmental impact been assessed? NIA Yes No
4. Has the report been reviewed by a Commission? x Yes —No
Which Commission? Traffic and Transportation Commission
5. Are other departments affected by the report? Yes x No
Report discussed with the following affected departments:.
REVIEWED BY•
es DeStefan David Glu
Interim City Man ger Director of Public Works
CITY COUNCIL REPORT
Agenda No.
MEETING: February 6, 2001
TO: Honorable Mayor and Members of the City Council
FROM James DeStefano, Interim City Manager
SUBJECT Contract Amendment with International Services, Inc. for Additional Crossing
Guard Services
ISSUE STATEMENT:
This report requests approval of a Contract Amendment with International Services, Inc.
to provide crossing guard services at two additional intersections on a trial basis until the
end of the 2000-2001 school year, increase the hourly rate from $9.75 to 10.00 an hour
effective February 7, 2001, and increase the Public Safety Fund by $6,000 in the Fiscal
Year 2000-2001 crossing guard budget.
RECOMMENDATION:
It is recommended that the City Council (1) amend the contract with International Services,
Inc.: to provide crossing guard services at two additional intersections on atrial basis until
the end of the 2000-200.1 school year, (2) approve the increase of the hourly rate from
$9.75 to $10.00 an hour effective February 7,'2001, and (3) approve the increase of $6,000
in the Public Safety Fund for Fiscal Year 2000-2001.
FINANCIAL SUMMARY:
The addition of two locations for the remainder of the school year will add 438 additional
hours of coverage from February 26 to the end of the school year. On January 1, 2001, the
California minimum wageincreased- from $5.75 to $6.25 an hour (see Attachment "2"). The
contract rates are based on the minimum wage rate plus 60 to cover taxes, costs, and
benefits equaling a rate of $10.00 an hour. The rate comparison of other cities presented`
with the July 18, 2000 contract extension indicates the $10.00 rate is Still competitive (see
Attachment "3"). A budget adjustment to increase the Public Safety Fund is required in the
amount of $6,000. The revised 2000-2001 Crossing Guard Budget will be $76,000 for the
15 intersections.
BACKGROUND/DISCUSSION:
1n June 1997, the City entered into a contract with International Services', Inc. to provide
crossing guard services at several intersections in Diamond Bar. On June 21, 1998 the
Contract Amendment approved summer school fora few intersections, and on July 18,
2000, the three-year contract was extended for another two years and the hourly rate was
increased to $9.75 from $9.45 and one additional intersection was added for a total of
thirteen (13).
Golden Springs Drive Elementary requested a crossing guard at EI Encino Drive/Prospect
Valley Drive at the rear gate of the school. The Comprehensive School Study
recommended opening the rear gate, of the school for children and a crosswalk was
painted. Staff completed a warrant study (see Attachment "4") and presented it at the
December 2000 Traffic and Transportation Commission meeting. The warrant for the
crossing guard placement was not met; however, the Traffic and Transportation
Commission recommended that the City Council approve the additional intersection, EI
Encino Drive/Prospect Valley Drive, for the remainder of the school year. The
recommendation for a specific time period was to see if the crossing guard solved
problems of traffic congestion and child safety around the school and that the City can, at
its option, remove the crossing guard. The school has submitted correspondence (see
Attachment "5") indicating full cooperation to notify parents of the crossing guard
placement. It is anticipated parents will use this alternative. Another warrant study will be
conducted by, staff in early May and evaluated to determine whether the crossing guard is
working and continuance of the crossing guard services for the 2001-2002 school year is
warranted.
Walnut Elementary requested crossing guards at Glenwick Drive/Lycoming Drive and at
Glenwick Drive/Northhampton Drive. Staff completed warrant studies (see Attachment "6"
and consultant's memo) and presented them at the December 2000, Traffic and
Transportation Commission meeting. The warrant for the crossing guard placement was
not met; however the Traffic and Transportation Commission recommended that the City
Council approve the additional intersection, Glenwick Drive/Lycoming Drive, for the
remainder of the school year. The recommendation for a specific time period was to see
if the crossing guard solved problems of traffic congestion and child safety around the
school and that the City can, at its option, remove the crossing guard. The school has
submitted correspondence (see Attachment 7") indicating full cooperation to notify parents
of the crossing guard placement. It is anticipated parents will use this alternative. Another
warrant study will be conducted by staff in early May and evaluated to determine whether
the crossing guard is working and continuance of the crossing guard services for the 2001
2002 school year is warranted
Staff recommends that the City Council approve Contract Amendment No. 3 with
International Services, Inc. to provide crossing guard services at two additional
intersections on a trial basis until the end of the 2000-2001 school year, increase the hourly
rate from $9.75 to 10.00 an hour effective February 7, 2001, and to approve the increase
of $6,000 in the Public Safety Fund for FY 2000-2001.
Prepared by:
Linda Kay Smith, Development Services Assistant
Attachments:
1. Contract Amendment No. 3, with Exhibits "E" and "F";
2. California Minimum Wage Rate information
3. Rate comparison information, July 2000;
4. Golden Springs Elementary Warrant Study;
5. Letters from Golden Springs Drive Elementary;
6. Walnut Elementary Warrant Study;
7. Letter from Walnut Elementary;'
8. Traffic and Transportation minutes, December 14, 2000;
9. Aerials of subject intersections.
D: WORD-LINDA/CCR-2001/INTERNATIONAL AMEND 3 020601
AMENDMENT NO.3 TO THE CITY'S PROFESSIONAL
SERVICES AGREEMENT FOR CROSSING GUARD SERVICES
This Agreement (Amendment No. 3) is made and entered into this 6th day of February, 2001,
between the CITY OF DIAMOND BAR, a Municipal Corporation(hereinafter referred to as "CITY")
and International Services, Inc. (hereinafter referred to as "CONSULTANT").
A. Recitals:
(i) The CITY entered into an Agreement with International Services, Inc. to
provide Crossing Guard Services, which the Agreement was dated June 17, 1997 and was amended
by Amendment No. 1 dated April 21, 1998, and Amendment No. 2 dated July 1, 2000 (as amended,
referred to as the "Agreement").
(ii) The term of the Agreement expires July 31, 2002.
(iii) The CITY requested additional crossing guard services to include the
intersections of El Encino Drive/Prospect Valley Drive and Glenwick
Drive%Lycoming Drive, as listed in Exhibit "E".
(iv) The CONSULTANT submitted a proposal, a full, true and correct copy to
provide Crossing Guard Services for the 15 intersections at an hourly rate of
$10.00 effective February 7, 2001 (Exhibit "F").
NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT:
Section 1: Section 3 of the Agreement is hereby amended to read as follows:
3. Compensation. CITY agrees to compensate Consultant for each
service, which CONSULTANT performs to the satisfaction of City in compliance with the schedule
set forth in Exhibits "E" and "F". Payments will be made only after submission of proper monthly
invoices in the form specified by City. Payments to CONSULTANT pursuant to this Agreement
shall not exceed ten dollars and no cents per hour ($10.00/hour.)"
Section 2. Exhibits "E and "F" of this agreement are hereby attached hereto and
incorporated herein.
Section 3. Each party to this Amendment No. 3 acknowledges that no
representation by any party, which is not embodied herein, nor any other agreement, statement, or
promise not contained in this Amendment No. 3 shall be valid and binding. Any modification of this
Amendment No. 3 shall be effective only if it in writing signed by the parties.
1
t
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No
3 as of the day and year first set forth above:
APPROVED AS TO FORM: CONSULTANT:
INTERNATIONAL SERVICES, INC.
By:
City Attorney Bunce Pierce
President
ATTEST: CITY OF DIAMOND BAR
City Clerk Robert S. Huff
Mayor
DATE:
2
E
Exhibit «E„
Diamond Bar Crossing Guard Locations
Revised February 6, 2001
School
Location
Walnut Valley Unified School District
1. Castle Rock Elementary
Cold Springs Lane & at front of school
2. Castle Rock Elementary
Castle Rock Road & Cold Spring Lane
3. Evergreen Elementary
Harmony Hili Drive& Evergreen Springs Drive
4. Evergreen Elementary
Pathfinder Road & Evergreen Springs Drive
5. Maple Hill Elementary
BlenburyDrive & Maple Hill Road
6. Walnut Elementary
Golden Springs Drive & Lemon Avenue
7. Walnut Elementary
Glenwick Drive & Lycoming Drive
8. Quail Summit Elementary
Quail Summit Drive & Winterwood Lane
9. Quail Summit Elementary
Forrest Canyon near Park (mid -block)
Pomona Unified School District
10. Diamond Point Elementary
Golden Springs Drive & Sunset Crossing Road
11. Diamond Point Elementary
Sunset Crossing Road & Del Sol Lane
12. Golden Springs Elementary
Ballena Drive & Meadows Falls Drive
13. Golden Springs Elementary
El Encino Drive & Prospect Valley Drive*
14. Neal Armstrong Elementary
Beaverhead Drive & Cottonwood Cove Drive
15. Lorbeer Middle School
Diamond Bar Boulevard & Golden Springs Drive
*.Guards at these intersections are
on a trial basis until the end of the 2000-2001 school year. If
warranted by the May 2001 warrant
study, the City Council may elect to continue the crossing guard
service.
3
% 7-/4
HOURS OF WORE, PAYMENT OF WAGES I § 2-5(b)
Because good paving jobs are beconung so hard to find, it is
more important than ever; that California has a living minimum
wage;
The purpose of the Living Wage Act of 1996 is to restore the
purchasing power of the minimum wage and to help minimum
wage workers lift themselves out of }poverty;,
To achieve that purpose, the Living Wage Act of 199E will
increase the minimum wage to $5.00 per hour in 1997 and $5.75 per
hour in 1998.
The Labor Code provides that for employees covered by the FLSA, the
federal minimum wage is to apply if it is higher than the state minimum
wage.55 Since the state minimum wage was $4.25 per hour before the
passage of federal increase, California's minimum wage continued as $4.25
per hour until October 1, 1996, when the federal minimum wage was
increased to $4.75 per hour, and thus triggered an increase for most
employers. Effective March1, 1997, the state's minimum wage increase
raises the minimum wage to $5`.00 per hour. On September 1, 1997, the
federal increase raises the minimum wage to $5.15 per hour; and on March
1, 1998, the state increase raises the minimum wage to $5.75 per hour.
On October 23, 2000, the Industrial Welfare Commission, under
authority from the state constitution, increased the minimum wage for 2000
t[ and 2001. Effective January 1, 2001, the California minimum wage will be
$6.25 per hour; and effective January 1, 2002; the California minimum wage
will be $6.75 per hour.
The following chart summarizes the dates and rate of hourly minimum
wage for California employees covered by the FLSA:
Date
Minimum Wa a
AuthoritV
up to 9/30/96
$4.25/hr.
FLSA and Cal. Lab. Code, App. B,
§ 11040
10/1/96-2,28/97
S4.75/hr.
MWIA of 1996 and Cal. Lab. Code,
§ 1182
3/1/97-8/31/97
$5.00/hr.
Cal. Lab. Code, § 1182.11
9,11/97-2,28!98
S.9.15/hr.
MWIA of 1996 and Cal. Lab. Code,
§ 1182
OTHER CITIES INFORMATION RATE COMPARISON
.juIv in_ 2nnn
CROSSING
GUARD
CITY
PHONE #
CONTACT
PROVIDER
HOURLY RATE
All City
Police Dept.-
Management
$8.56, but going out to bid
Anaheim
714765 1860
Nancy Galicinao
Co.
July 2000
Police Dept.-
Part time, $5.75 hourly, no
Baldwin Park
626 960 401 1
Adeline
City Employees
benedits
Los Angeles
Teresa, City
Unified School
Since 1998 the District has
Bell
323 588 621 1
Clerk's office
District
been handling the contract.
Police Dept.-
School District
Transferred from City to
Beverly Hills
310 285 1000
Maria
Administers
District
Police Dept.-
Westaff
$14.00 contract is up for
Susie & Dept.
Temporary
renewal and will go out too
Carlsbad
760931 1 2131
Cain
Services
bid
$10.49 hourly.School
All City
District administers contract
Management
shared by Chino Hills and
Chino Hills
909 5901511
Mr. Fleager
Co.
Ch'in'o. Renewed 6/2000
Engineering,
Loretta &
$6.29 max rate $7.60 per
Claremont
909 3995465
Personnel
City Employees
Shawna
Police Dept. -
Officer Tony
Part time, $6.29 & 2 @ $7.60
Corona
909 399 5409
Acosta
City Employees
hourly, no benedits
Police Dept.-
Part time, $6.40 hourly, no
Covina
626 858 7212
Debbie Quick
City Employees
'benedits
All City
Police Dept.-
Management
$9.86 hourly rate per
Fullerton
714738 6593'
Sgt. Wickman
Co.
Richard Blanchet Budget
818 548 4000
Police Dept. -
Clerk, Police
Sgt._
All City
Dept. 818.548
QuayNiolet,
Management
$11.79 new three year
Glendale
3132/818 548
Eng.
Co.
contract
Information obtained from
Clerk's office: Employees are
Police Dept. -left
part time, hourly, and no
Glendora
626 914 8200
message
City Employees
benedits: No rate available.
AILCity
Police Dept.-
Management
Huntington Park
323 826 6627
Michael Bolting
Co.
$11.90 hourly rate
All City
Management
Montclair
909 626 8571
Steve, Finance
Co
$9.99 per hour
School District
Rialto 1909
820 2525
Bruce lAdministers
I
No City funds
San Dimas
909 394 6200
Ina
School District
Administers
City pays $6,225 Stipend to
District
All City
323 563 9500 'Police
Dept.- Jo
Management
$9.70 through 1998, under
Southgate
Police 563 5408
Ann
Co.
negotiation
School District
Walnut
1909 5957543
Tara
Administers
No City funds
Previously polled for rate information in 1997
d:excel Linda/RFP/crossing guard/city information 071000
T7 Ae-1 11lfi u N
V X
Criteria for Adult Crossing Guards
Intersection: City:
E1 Encino/Prospect Valley Diamond Bar
Golden Springs Elementary School
Satisfied?
Pedestrian volumes:
40 or more elementary school pedestrians for each No
of any two hours (not necessarily consecutive) daily
Vehicle volumes:
350 vehicles per hour for any two hours No
When the 85th percentile speed exceeds 40 mph,
use rural guidelines
*Speed information was unavailable at this location,
however, the lower warrant stated below still is not met.
Vehicle volumes exceed 300 vehicles/hour for any two hours No
in which 30 or more school pedestrians cross daily
Peak Hour 7:45A 1:001' 2:001'
Vehicle Volume All Approaches 112 67 18
Pedestrian volumes 56 25 17
No accidents have been reported within the previous 12 months, per the
Sheriff's department for El Encino/Prospect Valley or El Encino/Palamino
3
TJ4-c a
7"sN
POMONA UNIFIED SCHOOL DISTRICT
1
GOLDEN SPiZINGS ELEMENTARY SCHOOL
245 South Ballena Drive, Diamond Bar, California 91765 Phone (909) 397-4596
January 25, 2001 I
a+,'201
Mr'. David Liu
Director of Public Works
City, of Dia :mond Bar
Dear Mr. Liu:
I would like to thank your department for looking into our request for a crossing -guard at
the rear entrance to Golden Springs School on EI Encino Drive. Student safety is always
one of our main concerns at Golden, Springs. We are fortunate to have very active
community support, and, as you know, parents and community members have also been
concerned about this for some time.
I greatly appreciate the cooperation of your staff in addressing this community concern. I
understand that a traffic study was conducted, and though the study found that the
volume of traffic did not warrant a crossing -guard, you might be willing to recommend
this service on a trial basis. I can assure you of our full cooperation in notifying parents
and keeping thein informed of the services provided:
Many parents pick up their children on El Encino in order to avoid the congestion at the
front of the school. The El Encino gate also provides the most convenient access for
students who live on the west side of the school. The result is a combination of students
crossing in the cross -walk and cars traveling along what is normally a quiet side -street. A
crossing -guard will help keep our students' safe as they leave campus in the afternoon.
Thank you again for your support in this matter. If you have any questions, please feel
free to call me at the school.
Sincerely,
Patricia Savage
Associate Principal
Committed to Excellence
s.
Criteria for Adult Crossing Guards
Intersection: City:
Glenwick/Lycomng Diamond Bar
Walnut Elementary School
Satisfied?
Pedestrian volumes:
40 or more elementary schoolpedestrians for each
No
of any two hours (not necessarily consecutive) daily
Vehicle volumes:'
350 vehicles per hour for any two hours
Yes
When the 85`h percentile speed exceeds 40 mph,
use rural guidelines:
Speed information was unavailable for this location
Vehicle volumes exceed 300 vehicles/hour for any two hours
Yes
in which 30 or more school pedestrians cross daily
Peak Hour 7:30A 11:OOA
2:OOP
Vehicle Volume All Approaches 865 431
846
Pedestrian volumes 33 6 :.
109
One accident has been reported within the previous 12 months, per
the
Sheriff's department for Glenwick and Lycoming.
y,
4
DECEMBER 14, 2000 PAGE 3 ' T&T COMMISSION
the lind corner. He parks his car in front of his house on the street. Every night
whe the same noisy car passes his house his car alarm goes off.' He requested the
Co sion to consider a stop sign at Briar Creek ad.
DPW/Liu r orted that staff received an a-mai om Anne Long, 23840 Decorah
Road, who fa ors installation of as many st signs as the street can handle.
Chair/Morris as that staff's study i ude the entire length of Decorah Road as
well as, Navajo Spri Road and'B ' Creek Road. He further suggested that the
radar trailer be placed the cure re of Decorah Road near Navajo Spring Road
to get a better accurate sp ed re ding.
In response to C/Kung, DP iu stated that with respect to asking for the
cooperation of local res' ents in he matter of speeding, the Diamond Point
Homeowners Associ on is very, tive and seeks the cooperation of its residents.
In addition, whenev r possible, sta laces educational articles in the newsletter.
VCNirginkar oved, C/Kung seconde to install all -way stop signs at Piatina
Drive at Dec rah Road and Del Sol Lane Decorah Road. Motion carried by the
.following oll Call vote:
AYES COMMISSIONERS: Kung, VC inkar, Chair/Morris
NO :COMMISSIONERS: None
ENT: COMMISSIONERS: Leonard' -C by, Istik.
DPW/Liu informed the residents that this matter will be forwarded to the City
Council for their consideration.
B. Comprehensive School Safety Study - report by Diane Jakubowski.
1. Chapa I Middle School Stop Sign Wt Analysis for the intersection
of Ironbar Drive and spruce Tree e.
Staff recornmen that the fic and Transportation Commission review
the information an it staff as necessary.
Following discu on, the ssion concurred to agendize this matter
for the Janu 11 meeting.
2. Golden Springs Elementary School Crossing Guard Analysis.
Staff recommends that the Traffic and Transportation Commission review
the information and direct staff as necessary.
DECEMBER 14, 2000 PAGE 4 , T&TCOM
4USION
VC/Virginkar moved, C/Kung seconded, to forward a recommendation to
the City Council to place a crossingl guard at the back of the school on a
trial basis (a specific period of time) with full agreement from the school
that if the placement does not solve the problems the City can, at its
option, remove the crossing guard'. Motion carried by the following Roll
Call vote:
AYES: COMMISSIONERS: Kung, VC/Virginkar, Chair/Morris
NOES: COMMISSIONERS: None
ABSENT: COMNIISSIONERS: Leonard-Colby, Istik
_1( 3. Walnut Elementary School Crossing Guard Analysis.
Staff recommends that the Traffic and Transportation Commission review
f the information and direct staff as necessary.
1 VC/Virginkar moved, C/Kung seconded, to forward a recommendation to
the City Council to place of a crossing' guardat the intersection of
Glenwick Avenue/Lycoming Road intersection on a trial basis (a specific
period of time) with full agreement from the school that if the placement
does not solve the problems the City can, at its option, remove the crossing
guard.
AYES: COMMISSIONERS: Kung, VC/Virginkar, Chair/Morris
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: Leonard-Colby, Istk.
VI NE USINESS
VII STATUS F PREVIOUS ACT N ITEMS'
1. Report n Previous Aon Items.
DPW/Liu r ort that at its November 7 meeting, the City Council approved
plans and spe ' catiens,for left turn signals at Golden Springs Drive and Lemon
Avenue and i and Bar Boulevard at Sunset Crossing Road.
On Tues y, Dece er 19, staff' will present a recommendation to the City
Council or approval plans and specifications for the Golden Springs .
Drive/ rand Avenue tr' c signal modification.
r
VIII ITEMS F OM COMMISSIONER
CITY OF DIAMOND BAR
AGENDA REPORT
AGENDA NO.
TO: James DeStefano, Interim City Manager
MEETING DATE: February 6, 2001 REPORT DATE: January 30, 2001
FROM; Lynda Burge City Clerk
TITLE: AUTHORIZATION FOR ADDITIONAL PROFESSIONAL SERVICES
WITH REMEDY TEMPORARY SERVICES
SUMMARY: Duetostaffing changes, the City has utilized Remedy to provide temporary
secretarial assistance to the City Clerk's Office since October 2000, as well as providing
services to the Public Works/Transportation Division since November 2000. The Planning
- Department has also utilized Remedy for short-term services to fill in during staff vacations.
As of this date, the City has paid Remedy Temp $14,424.50. The City's Purchasing Policy
and Procedures manual' limits the City Manager's purchasing authority to $15,000. Due
to a delay in obtaining qualified personnel for the City Clerk's Office, there is,a need to
continue temporary service support until the end of May 2001. In addition, both the
Planning and Public Works Divisions are in need of additional monies for use of Remedy
personnel. The total amount requested is $6,826.40 ($6,280 for City Clerk; $300.00 for
Public Works and $246.40 for Planning). The combination of services provided to the City
by Remedy for this fiscal year will total $21,250.90. A salary savings of $34,500 currently
exists in the City Clerk's" budget since the Administrative Secretary position has not yet
been filled.
RECOMMENDATION: It is recommended that the City Council authorize the City Manager
to approve an additional expenditure of $6,826.40 for temporary secretarial support
assistance to the City Clerk, Public Works and Planning Departments resulting in a total
expenditure of $21,250.90 to Remedy.
LIST OF ATTACHMENTS: X Staff Report - Public Hearing Notification
_,Resolution(s) - Bid Specification (on file in City Clerk's office)
Ordinance(s) Other:
- Agreement(s)
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been reviewed _Yes X No
by the City Attorney?
2. Does the report require a majority vote? X Yes No
3. Has environmental impact been assessed? Yes X No
4. Has the report` been reviewed by a Commissions _ Yes X No
Which Commission? `
5. Are other departments affected by the report? _ Yes X No
Report discussed with the following affected departments:
REVIEWED BY: DEPARTMENT HEAD;
J' s DeStefa o David Doyle Lynda Burgess
Interim City Manager Deputy City Manager City Clerk
CITY OF DIAMOND BAR
AGENDA REPORT AGENDA NO. (A)
- TO: Honorable Mayor and Members of the City Council
MEETING DATE: February 6, 2001 REPORT DATE: January 31, 2001
FROM: James DeStefano, Interim City Manager
TITLE` Award of the Construction Contract for Grand Avenue at Golden Springs Drive Traffic
Signal Modification Project.
SUMMARY On December 19, 2000, City Council approved the plans and specifications and
authorized the City Clerk to advertise and receive bids' for the Grand Avenue at Golden Springs
Drive Traffic Signal Modification Project. The bids were opened and publicly read on January
10, 2001. A total of 5 bids were received. The lowest responsible bidder is L.A. Signal, Inc., of
Industry, California, with a bid amount of $43,890.00.
RECOMMENDATION: That the City Council award the construction contract for the Grand
Avenue at Golden Springs Drive Traffic Signal Modification Project to L.A. Signal, Inc., in an
amount not to exceed $43,890.00, and authorize a contingency amount of $3,000.00 for project
change orders, to be approved by the City Manager, for a total authorization of $46,890.00.
LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification
T Resolution(s) - Bid Specification: on file at City Clerk's
X
Agreement(s) office.
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been reviewed X Yes _ No
by the City Attorney?
2. Does the report require a majority or 4/5 vote? Majority
3. Has environmental impact been assessed? N/A Yes - No
4. Has the report been reviewed by a Commission? N/A Yes No
Which Commission?
5. Are other departments affected by the report? N/A _ Yes _ No
WY:
Jes DeStefa o 4aviG. u
.
Interim City M nager Director of Public Works
CITY COUNCIL REPORT
AGENDA NO. _ (A)
MEETING DATE: February 6, 2001
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, \Interim City Manager
SUBJECT: Award of the Construction Contract for the Grand Avenue at Golden
Springs Drive Traffic Signal Modification Project
RECOMMENDATION: That the City Council award the construction contract for the
Grand Avenue at Golden Springs Drive Traffic Signal Modification Project to L.A.
Signal, Inc., in an amount not -to -exceed $43,890.00 and authorize a contingency amount.
of $3,000.00 for project change orders to be approved by the City Manager, for a total
authorization of $46,890.00:'
FINANCIAL SUMMARY: The Fiscal Year 2000-2001 Budget indicates that $50,000.00
from Developer's fees has been budgeted for the Grand Avenue at Golden Springs Drive
Traffic Signal Modification Project.
BACKGROUNDIDISCUSSION: On December 19, 2000, City Council adopted
Resolution No. 2000-59, A Resolution of the City of Diamond Bar Approving Plans and
Specifications for the Grand Avenue at Golden Springs Drive Traffic Signal Modification
Project in said City and Authorizing and Directing; the City Clerk to Advertise to Receive
Bids. Bids were opened and publicly read on January 10, 2001. A total of 5 bids were
received. The bids were as follows:
Contractor Bid Amount
L.A. Signal, Inc. $43,890.00
V.T. Electric, Inc. $47,070.00
Inspection Engineering Construction $47,750:00
California Electrical Services $51,500.00
Steiny and Co., Inc. $51,640.00
The lowest responsible bidder is L.A. Signal, Inc. with a bid of $43,890.00. The Engineer's
Estimate for this project was $50,000.
Key aspects of requirements to be placed upon the contractor includes:
➢ Construction Schedule to be submitted at least 10 calendar days prior to the start of
work.
➢ Notification to the residents, utility owners and other public agencies.
➢ Completion of all work within 90 working days:
➢ Liquidated Damages of $500.00/calendar day for non-performance.
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AGREEMENT
The following agreement is made and entered ;into, in duplicate, as of the date executed by the Mayor and
attested to by the City Clerk, by and between L. A. Signal, Inc. hereinafter referred to as the "CONTRACTOR" and the
City of Diamond Bar, California; hereinafter referred to as "CITY."
WHEREAS, pursuant to Notice Inviting Sealed Bids or Proposals, bids were received; publicly opened, and
declared on the date specified in the notice; and
WHEREAS, City did accept the bid of CONTRACTOR L. A. Signal, Inc. and;
WHEREAS, City has authorized the Mayor to execute a written contract with CONTRACTOR for furnishing
labor, equipment and material for the Grand Avenue at Golden Springs Drive Traffic Signal Modification Project in
the City of Diamond Bar.
NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed:
1. GENERAL SCOPE OF WORK: CONTRACTOR shall furnish all necessary labor, tools, materials,
appliances, and equipment for and do the work for the Grand Avenue at Golden Springs Drive Traffic Signal
Modification Project in the City of Diamond Bar. The workto be performed in accordance with the plans and
specifications, dated December 19, 2000 (The Plans and Specifications) on file- in the office of the City Clerk and in
accordance with bid prices hereinafter mentioned and in accordance with the instructions of the City Engineer.
2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY: The Plans and
Specifications are incorporated herein by reference and made a part hereof with like force and effect as if set forth in full
herein. The Plans and Specifications, CONTRACTOR'S Proposal dated January 10 2001, together with this written
agreement, shall constitute the contract between the parties. This contract is intended to require a complete and finished
piece of work and anything necessary to complete the work properly and in accordance with the law and lawful
governmental regulations shall be performed by the CONTRACTOR whether set out specifically in the contract or not.
Should it be ascertained that any inconsistency exists between the aforesaid documents and this written agreement, the
provisions of this written agreement shall control:
3. TERMS OF CONTRACT
The CONTRACTOR agrees to complete the work within ninety (90) working days from the date of
the notice to proceed.
The CONTRACTOR agrees further to the assessment of liquidated damages in the amount of five
hundred ($500.00) dollars for each calendar day the work remains incomplete beyond the expiration of the completion
date. City may deduct the amount thereof from any monies due or that may become due the CONTRACTOR under this
agreement. Progress payments made after the scheduled date of completion shall not constitute a waiver of liquidated
damages,
4. INSURANCE: The CONTRACTOR shall not commence work under this contract until he has
obtained all insurance required hereunder in a company or companies acceptable to City nor shall the CONTRACTOR
allow any subcontractor to commence work on his subcontract until all insurance required of the subcontractor has been
obtained. The CONTRACTOR shall take out and maintain at all times during the life of this contract the following
policies of insurance:
a. Workers' Compensation Insurance: Before beginning work, the CONTRACTOR shall furnish
to the City a certificate of insurance as proof that he has taken out full workers' compensation
insurance for all persons whom he may employ directly or through subcontractors in carrying
out the work specified herein, in accordance with the laws of the State of California. Such
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insurance shall be maintained in full force and effect during the period covered by this
contract.
In accordance with the provisions of Section 3700 of the California Labor Code, every
CONTRACTOR shall secure the payment of compensation to his employees. The
CONTRACTOR, prior to commencing work, shall sign and file with the City a certification as
follows:
"I am aware of the provisions of Section 3700 of the Labor Code which requires every
employer to be insured against liability for workers' compensation or to undertake self
insurance in accordance with the provisions of that Code, and I will comply with
such provisions before commencing the performance of work of this contract."
b. For all operations of the CONTRACTOR or any sub -contractor in performing the work
provided for herein, insurance with the following minimum limits and coverage:
1) Public Liability - Bodily Injury (not auto) $500,000 each person $1,000,000 each
accident.
2) Public Liability - Property Damage (not auto) $250,000 each person; $500,000
aggregate.
3) CONTRACTOR'S Protective 7 Bodily Injury $500,000 each person; $1,000,000 each
accident.
4)CONTRACTOR'S Protective - Property Damage $250,000 each accident; $500,000
aggregate.
5) Automobile - Bodily Injury $500,000 each person; $1,000,000 each accident.
6) Automobile - Property Damage $250,000 each accident.
C. Each such policy of insurance provided for in paragraph b. shall:
1) Be issued by an insurance company approved in writing by City, which is admitted to
do business in the State of California.
2) Name as additional insured the City of Diamond' Bar, its officers, agents and
employees, and any other parties specified in the bid documents to be so included;
p ,
3) Specify it acts as primary insurance and that no insurance held or owned by the
designated additional insured shall be called upon to cover a loss under the policy;
4) Contain a clause substantially in the following words:
"It is hereby understood and agreed that this policy may not be canceled nor the
amount of the coverage thereof reduced until thirty (30) days after receipt, by City of a
written notice of such cancellation or reduction of coverage as evidenced by receipt of
a registered letter."
5) Otherwise be in form satisfactory to the City.
I
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d. The policy of insurance' provided for in subparagraph a. shall contain an endorsement which:
,1) Waives all right of subrogation against all persons and entities specified in
subparagraph 4.c.(2) hereof to be listed) as additional insureds in the policy of
insurance provided for in paragraph b. by reason of any claim arising out of or
connected with the operations of CONTRACTOR or any subcontractor in performing
the work provided for herein;
2) Provides it shall not be canceled or altered without thirty (3 0) days' written notice
thereof given to City by registered mail.
e. The CONTRACTOR shall, within ten (10) days from the date of the notice of award of the
Contract, deliver to the City Manager or his designee the original policies of insurance
required inparagraphs a. and b. hereof, or deliver to, the City Manager or his designee a
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certificate of the insurance company, showingthe issuance of such insurance, and the
additional insured and other provisions required herein.
5. PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California
Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the CONTRACTOR is required to pay not less than the
general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is
performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard,
the Director of the Department of Industrial Relations of the State of California is required to and has determined such
general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of
the City Clerk of the City of Diamond Bar, Suite 100, 21660 E. Copley Drive, Diamond Bar, California, and are available
to any interested party on request. City also shall cause a copy of such determinations to be posted at the job site.
The CONTRACTOR shall forfeit, as penalty to City, not more than twenty-five dollars ($25.00) for
each laborer, workman or mechanic employed for each calendar day or portion thereof, if such laborer, workman or
mechanic- is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under this
Agreement, by him or by any subcontractor under him:
6, APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of Section 1777.5 of the
Labor Code, and in accordance with the regulations of the California Apprenticeship Council, properly indentured
apprentices may be employed in the performance of the work.
The CONTRACTOR is required to make contribution to funds established for the administrative of
apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeable trade on such contracts
and if other CONTRACTOR'S on the public works site are making such contributions.
The CONTRACTOR and subcontractor under him shall comply with the requirements
of Sections 1777.5 and 1777.6 in the employment of apprentices.
Information relative to 'apprenticeship standards, wage schedules and other requirements may be
obtained from the Director of Industrial Relations, ex -officio the Administrator of Apprenticeship, San Francisco,
California, or from the Division of Apprenticeship Standards and its branch offices.
7. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's work for all
workmen employed in the execution of this contract, and the CONTRACTOR and any sub -contractor under him shall
comply with and be governed by the laws of the State of California having to do with working hours set forth in. Division
2, Part 7, Chapter 1, Article' 3 of the Labor Code of the State of California as amended.
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The CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars (S25.00) for each laborer,
workman or mechanic employed in the execution of the contract, by him or any sub- CONTRACTOR under him, upon
any of the work hereinbefore mentioned, for each calendar day during which the laborer, workman or mechanic is
required or permitted to labor more than eight (8) hours in violation of the Labor Code.
8. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay travel and subsistence pay
to each workman needed to execute the work required by this contract as such travel and subsistence payments are
defined in the applicablecollective bargaining agreements filed in accordance with Labor Code' Section 1773.8.
9. CONTRACTOR'S LIABILITY: The City of. Diamond Barand its officers, agents and employees
("Idemnitees") shall not be answerable or accountable in any manner for any loss or damage that may happen to the work
or any part thereof, or for any of the materials or other things used orl employed in performing the work; or for injury or
damage to any person or persons, either workmen or employees of the CONTRACTOR, of his subcontractor's or the
public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the
performance of the work. The CONTRACTOR shall be responsible for any damage or injury to any person or property
resulting from defects or obstructions or from any cause whatsoever.
y against and will hold and save Indemnitees harmless
The CONTRACTOR will indemnify Indemnitees
from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted
or claimed by any person, firm, entity, corporation;' political subdivision, or other' organization arising out of or in
connection with the work, operation, or activities of the CONTRACTOR, his agents, employees; subcontractors or
invitees provided for herein, whether or not there is concurrent passive or active negligence on the part of City. In
connection therewith:
a. The CONTRACTOR will defend any action or actions filed in connection with any such
claims damages, penalties, obligations or liabilities and will pay all costs and expenses,
including attorneys' fees incurred in connection therewith.
b. The CONTRACTOR will promptly pay any judgment rendered against the CONTRACTOR or
Indemnitees covering such claims, damages" penalties, obligations and liabilities arising out of
or in connection with such work, operations s or activities of the CONTRACTOR hereunder,
and the CONTRACTOR agrees to save and'hold the Indemnitees harmless therefrom.
C. In the event Indemnitees are made a party to any action or proceeding filed or prosecuted
against the CONTRACTOR for damages of other claims arising out of or in connection with
the work, operation or activities hereunder,'the'CONTRACTOR agrees to pay to Indemnitees
and any all costs and expenses incurred by Indemnitees in such action' or proceeding together
with reasonable attorneys' fees.
So much of the money due to the CONTRACTOR' under and by virtue of the contract as shall be
considered necessary by City may be retained by City until disposition has been made of such actions or claims for
damages as aforesaid.
This indemnity provision shall survive the termination of the Agreement and is in addition to any other
rights or remedies which Indemnitees may have under the law.
This indemnity is effective without reference to the existence or applicability of any insurance
coverages which may have been required under this Agreement or any additional insured endorsements which may
extend to Indemnitees
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CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all
rights of subrogation and contribution against, the Indemnitees, while acting within the scope of their duties, from all
claims, losses and liabilities arising our of or incident to activities or operations performed by or on behalf of the
Indemnitor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees.
10. NON-DISCRIMINATION: Pursuant to Labor Code Section 1735, no discrimination shall be made in
the employment of persons in the work contemplated by this Agreement because of the race, color or religion of such
person. A violation of this section exposes the CONTRACTOR to the penalties provided for in Labor Code Section
1735!
11. CONTRACT PRICE AND PAYMENT: City shall pay to the CONTRACTOR for furnishing all
material and doing the prescribed work the unit prices set ''forth in the Price Schedule in accordance with
CONTRACTOR'S Proposal dated January 10, 2001.
12. ATTORNEY'S FEES: In the event that any action or proceeding is brought by either party to enforce
any term of provision of the this agreement, the prevailing party shall recover its reasonable attorney's fees and costs
incurred with respect thereto:
13. TERMINATION: This agreement may be terminated by the City, without cause, upon the giving of a
written "Notice of Termination" to CONTRACTOR at least thirty (30) days prior to the date of termination specified in
the notice. In the event of such
termination, CONTRACTOR shall only be paid for services rendered and expenses necessarily incurred prior to the
effective date of termination.
IN WITNESS WBEREOF, the parties hereto have executed this Agreement with all the formalities required by
law on the respective dates set forth opposite their signatures.
State of California
"CONTRACTORS" License No. 725670
L. A. Signal, Inc.
15100 E. Nelson Avenue
Industry. CA 91744'
Date By:
TITLE
CITY OF DIAMOND BAR, CALIFORNIA
By:
ROBERT S. HUFF, MAYOR
Date
5
X11 1 Vl LJ11111VL\L LL 1L\
AGENDA REPORT
AGENDA NO. C(B)
TO: Honorable Mayor and Members of the City Council
MEETING DATE: February 6, 2001 REPORT DATE: February 1, 2001
FROM: James DeStefano, Interim City Manager
TITLE: Award of Inspection Services for the Grand Avenue; at Golden Springs Drive Traffic Signal
Modification Project.
SUMMARY: On December, 19, 2000, the City Council approved the plans and specifications and authorized
the City Clerk to advertise and receive bids for the Grand Avenue at Golden Springs Drive Traffic Signal
Modification Project. Staff proposes to use the inspection services of Warren C. Siecke Transportation and
Traffic Engineering to provide the necessary construction inspection on this project. Mr. Warren C. Siecke has
provided the City with a proposal for the necessary inspection services in an amount not -to -exceed $6,000.00,
including the preparation of As -Built Plans once the project is completed.
RECOMMENDATION: That the City Council (a) appropriate an additional $3,890.00 from the unappropriated
Developer's Fees for the Grand Avenue at Golden Springs Traffic Signal Modification Project and (b) award
the inspection: services to Warren C. Siecke Transportation and Traffic Engineering in amount not -to -exceed
$6,000.00 and a contingency amount of $1,000.00 for project change orders to be approved by the City
Manager, for a total` authorization of $7,000.00.
LIST OF ATTACHMENTS: X Staff Report
_ Public Hearing
Resolution
Bid Specification
Ordinance
X Other: Proposal for Inspection Services
_ Agreement
SUBMITTAL
CHECKLIST:
1.
Has the resolution, ordinance or agreement been
reviewed by the City Attorney?
N/A Yes
— No
2.
Does the report require a majorityvote?
Majority
3,
Has environmental impact been assessed?
N/A _ Yes
_ No
4.
Has the report been reviewed by a'Commission?
N/A Yes
No
Which Commission?
5.
Are other departments affected by the report?
N/A — Yes
_ No
lagul l�1�.�I r
James DeStef a d Liu
Interim City 1VIa, ager Director of Public Works
CITY COUNCIL REPORT
AGENDA NO. (B)
MEETING DATE: February 6, 2001
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, Interim City Manager
SUBJECT: Award of Inspection Services for the Grand Avenue at Golden Springs Drive
Traffic Signal Modification Project.
RECOMMENDATION; That the City Council (a) appropriate an additional $3,890.00 from
the unappropriated Developer's Fees for the Grand Avenue at Golden Springs Drive Traffic
Signal. Modification Project and (b) award the inspection services to Warren C. Siecke
Transportation and Traffic Engineering in an amount not -to -exceed $6,000`.00 and a contingency„
amount of $1,000.00 for project change orders to be approved by the City Manager, for a total
authorization of7 00
$ , 0.00.
FINANCIAL SUMMARY: In Fiscal Year 2000-2001, $50,00.0.00 of Developer's Fees is
budgeted for the Grand Avenue at Golden Springs Drive Traffic Signal Modification Project:A
total authorization amount of $46,890.00 has been requested for the construction of the project,
which leaves $3,110.00 for the necessary inspection services. Staff is recommending that the
City Council ,award the inspection services to Warren C. Siecke Transportation and Traffic
Engineering in an amount not -to -exceed $6,000.00 and a contingency amount of $1,000.00, for a
total authorization of $7,000.00. This requires the appropriation of an additional $3,890.00 from
the unappropriated Developer's Fees.
BACKGROUND/DISCUSSION: On December 19
2000, the City Council adopted Resolution
No. 2000-59 A Resolution of the City of Diamond Bar Approving Plans and Specifications for
the Grand Avenue at Golden Springs Drive Traffic Signal Modification Project in said City and
I
Authorizing and Directing the City Clerk to Advertise to Receive Bids. Staff proposes to use the
inspection services of Warren C. Siecke Transportation and Traffic Engineering to provide the
necessary construction inspection on this project. Mr. Warren C. Siecke has provided the City
with a proposal (See Attachment "A") for the necessary inspection services in an amount not -to -
exceed $6,000.00, includingthe preparation of As -Built Plans
once the
project is completed.
eted.
The anticipated timeline for project milestones is as follows:
Award of Construction Contract February 6, 2001
Notice to Proceed/Start of Construction February 20, 2001
End of Construction
June c 26, 2001
Prepared by: Kirk Phillips
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CITY OF DIAMOND BAR
AGENDA REPORT
AGENDA N0,
TO: Honorable Mayor and Members of the City Council
MEETING DATE: February 6, 2001
REPORT DATE: January 16, 2001
FROM: James DeStefano, Interim City Manager
TITLE: Award of contract to Netcom Technologies for the installation of telecommunications and
data network wiring systems in the amount not -to -exceed $15,000 and an additional
appropriation of $5,500 for the purchase of associated electronic and computer equipment
SUMMARY: On January 4, 2001, the City Council approved a contractual agreement with Jeff Merrick
construction to complete tenant improvements at the AQMD. As part of that discussion, City staff indicated
that additional costs will be incurred as part of the transitioning process over to the new City offices, One
of the projects mentioned was the need to hire an experienced company to install all wiring associated with
the City's computer network and two-way radio communication cables. At that time, the project was
expected to cost the City $25,000. The City received 3 separate bids for this project. The City required
bidders to provide a base bid which covered all items requested in the RFP. The bid submitted by Netcom
Technologies for $14,703.46 was reviewed by the City Manager's, office and found to be responsive and in
conformance with the requirements detailed in the RFP. In addition, staff is requesting that Council
authorize a 20% contingency amount for the project, as well as an allocation of $5,500 for items related to
the computer system. Based on discussions with Netcom Technologies, the project would commence in
February.
RECOMMENDATION It is recommended that the City Council of the City of Diamond Bar award a
contract to Netcom Technologies for the installation of telecommunications and data network wiring
systems in the amount not -to -exceed $15,000 and authorize a 20% contingency amount ($3,000), as well
as appropriate an additional $5,500 for electronic and computer supplies for a total appropriation
of $23,500.
LIST OF ATTACHMENTS: XX Staff Report Public Hearing Notification
Resolution(s) — Bid Specification (on file in City Clerk's office)
T
Ordinance(s) - Other:
1. Has the resolution, ordinance or agreement been reviewed
NIA Yes No
by the City Attorney?
— .
2. Does the report require a majority vote?_
Yes No
3. Has environmental impact been assessed?
N/A Yes T_ No
A Has the report been reviewed by a Commission?
_
N/A _ Yes No
Which Commission?
_
5. Are other departments affected by the report?
Yes No
Report discussed with the following affected departments:
RE IEW
JV -nes DeStefa o Davi yle
Todd Strojny
Interim City Manager Deputy City Manager
Sr. Administrative Assistant
CITY COUNCIL REPORT
AGENDA NO.
MEETING DATE: February 6, 2001
TO: HonorableMayor and Members of the City Council
FROM: City Manager
SUBJECT: Award of contract to Netcom Technologies for
the installation of telecommunications and data network
wiring systems in the amount not -to -exceed $15,000 and an
additional appropriation of $5,500 for electronic and
computer supplies
ISSUE STATEMENT:
Should the City Council award a contract to Netcom Technologies for the
installation of telecommunications and data network wiring'systems in the
amount not -to -exceed $15,000 and authorize a 20% contingency amount
($3,000), as well as appropriate an additional $5,5004or electronic and computer
supplies for a total appropriation of $23,500?
RECOMMENDATION:
It is recommended that the City Council of the City of Diamond Bar award a
contract to Netcom Technologies for the installation of telecommunications and
data network wiring systems in the amount not -to -exceed $15,000 and
authorize a 20% contingency amount ($3,000); as well as appropriate
an additional $5,500 for electronic and computer supplies for a total appropriation
of $23,500.
FINANCIAL SUMMARY:
The award of contract for the installation of telecommunications and data network
wiring systems at the Air Quality Management, District (AQMD) campus, as well
as the 20% contingency provision and additional expense for electronic and
computer supplies requires the City Council to appropriate the necessary funds
($23,500) from General Fund reserves.
BACKGROUND/DISCUSSION:
On January 4, 2001, the City Council approved a contractual agreement with Jeff
Merrick construction to complete tenant improvements at the AQMD., As part of
that discussion, City staff indicated that additional costs will be incurred as part of
the transitioning process over to the new City offices. One of the projects
mentioned in the discussion was the need to hire an experienced company to
install all wiring associated with the City's computer network and two-way radio
communication cables. At that time, the project was estimated to cost the City
$25,000.
After development of the Request for Proposals (RFP), City staff advertised in
the two newspapers of general circulation in the City of Diamond Bar and
solicited bids from qualified office relocation firms. The City received 8 separate
bids for this project from the following companies: AMI, Quality Teleservices,
Telstar, Y2K Contractors, Advanced Cable Systems, Paradigm Cabling Systems,
Genesis and Netcom Technologies.
The following breakdown represents the base bids submitted:
AMI
Quality Teleservices
Telstar
Y21K Contractors
Advanced Cable Systems
Paradigm Cabling Systems
Genesis
Netcom Technologies
$25,589.00
$16,097.17
$17,669.00
$24,840.00
$34,617.00
$39,860.10
$ 7,261.60
$14,703.46
Although Genesis was the lowest bidder for the project, the proposal was
deemed to be non-responsive as the costs for labor were not included. The next
lowest bid, submitted by Netcom Technologies, was reviewed by the City
Manager's office and found to be responsive and in conformance with the
requirements detailed in the RFP. Representatives of agencies where Netcom
has performed moves of similar size have indicated that the work performed was
to their satisfaction.
1n addition to the base bid, staff is requesting that a 20% contingency amount be
added to the project. The contingency will be applied towards several items
which are outside of the current scope of services but are needed in order to
successfully complete the project. The majority of the additional work will involve
installation of plating to shield the new wire from electrical interference. In
addition, the contingency amount will cover a minimal amount of demolition to
existing wire. If the contingency is approved with this award, the City Manager
will report the status of any additional work to the City Council at the end of the
project.
As previously mentioned, the project will require additional expenditures totaling
$5,500 and include the following:
(1) Uninterruptible power supply
(1) Printer
(1) Intel 33T'24 port hub
(1) Hub stacking cable
(185) CAT5e patch cables
Miscellaneous tools
The listed items will 'allow the computer system to run at peak efficiency andalso
provide staff with an additional"networked" printer. Although the requested items
total to an amount which can be authorized by the City Manager, the expense
was not included in the current fiscal year budget and therefore must be
appropriated by Council. City staff will purchase the needed equipment in order
to avoid administrative costs and mark-up which are typically added on to the
purchase price by contractors:
TIMELINE
Based on discussions with Netcom and members of City staff associated with the
AQMD tenant improvement project, the project would commence in February.
Attachment
1: Contract between City and Netcom Technologies
Prepared By: Todd Strojny, Senior Administrative Assistant
CABLE WIRING SERVICES AGREEMENT
THIS AGREEMENT is made as of February 2001 by and between the City of Diamond Bar,
a municipal corporation ("City") and Netcom Technologies, ("Cable Wiring Firm").
RECITALS
A. City desires to utilize the services of Cable Wiring Firm as an independent contractor to provide
wiring services to City as set forth in Exhibit "A", the City's Request for Proposals dated January 16, 2001.
B. Cable Wiring Finn represents that it fully qualified to perform such consulting services by
virtue of its experience and the training, education and expertise of its principals and employees.
NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein
contained, the parties hereto agree as follows:
1, Cable Wiring Firm's Services.
A. Scope of Services. The filature and scope of the specific services to be performed
by Cable Wiring Firm are as described in Exhibit °B" the Cable Wiring Firin's Response, dated January 26,
2001 to the City's Request for Proposals.
B. Level of Services/Time of Performance. The level of and time of the specific
services to be performed by Cable Wiring Firm are as set forth in Exhibit "B."
2. Term of Agreement. This Contract shall take effect February ; 2001, and shall continue
until and shall continue until such time as the duties identified in Exhibit "B" are completed.
3. Compensation. City agrees to compensate Cable Wiring Firm for each service which Cable
Wiring Firin performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B."
Payment will be made only after submission of proper invoices in the form specified by City. Total payment
to Cable Wiring Firm pursuant to this Agreement shall not exceed Fifteen Thousand Dollars ($15,000.00).
4, General Terms and Conditions. In the event of any inconsistency between the provisions
of this Agreement and Cable Wiring Firm's proposal, the provisions of this Agreement shall control.
5. Addresses.
City: City Manager Cable Wiring Firm Mi-. John Sanguedolce
City of Diamond Bar Netcom Technologies, Inc.
21660 East Copley Drive 480 W. Lambert Rd.
Suite 100 Suite B
Diamond Bar, CA 91765-4177 Brea, CA 92821
6. Status as Independent Cable Wiring Firm,
A. Cable Wiring Firm is, and shall at all times remain as to City, a wholly independent
contractor. Cable Wirin Firm shall all have no power to incur any debt, obligation, or liability on behalf of City
or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the
conduct of Cable Wiring Firm or any of Cable Wiring Finn 's employees, except as set forth in this
Agreement. Cable Wiring Finn shall not, at any time, or in any manner, represent that it or any of its agents
or employees are in any manner agents or employees of City.
B. Cable Wiring Firm agrees to pay required taxes on amounts paid to Cable Wiring
Firm under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments,
penalties, and interest asserted against City by reason of the independent contractor relationship created by
this Agreement. In the event that City is audited by any Federal or State agency regarding the independent
contractor statusofCable Wiring Firm and the audit in any way fails to sustain the validity of a wholly
independent contractor relationship between City and Cable Wiring Firm, 'then Cable Wiring Firm.agrees to
reimburse City for all costs, including accounting and attorney's fees, arising. out of such audit and any
appeals relating thereto,
C. Cable Wiring Firm shall fully comply with the workers' compensaion law regarding
Cable Wiring Firm and Cable Wiring Firm's employees. Cable Wiring Firm further agrees to indemnify and
hold City harmless from any failure of Cable Wiring Firm to comply with applicable worker's compensation
laws. City shall have the right to offset against the amount of any fees due to Cable Wiring Firm under this
Agreement any amount due to City from Cable Wiring Firm as a result of Cable Wiring Firm 's failure to
promptly pay to City any reimbursement or indemnification arising under this Section G.
7. Standard of Performance. Cable Wiring Firm shall perform all work at the standard of care
mid skill ordinarily exercised by members of the profession under'similar conditions.
8. Indemnification. Cable Wiring Firm agrees to indemnify the City, its officers, agents,
volunteers, employees, and attorneys against, and will hold and save them and each of them harmless from,
and all actions, claims, damages to persons or property, penalties, obligations, or liabilities that may be
asserted. or claimed by any person, firm, entity, corporation, political subdivision or other organization arising
out of the acts, errors or omissions of Cable Wiring Firm, its agents, employees, subcontractors, or invitees,
including each person or entity responsible for the provision of services hereunder.
hi the event there is more than one person or entity named in the Agreement as a Cable Wiring Firm, then
all obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several.
9. Insurance. Cable Wiring Firm shall at all times during the, term of this Agreement carry,
maintain, and keep in full force and effect, with an insurance company admitted to do business in California
and approved by the City (1) a policy or policies of broad -form comprehensive general liability insurance
with minimum limits of $1,000,000.00 combinedsingle limit coverage against any injury, death, loss or
damage as a result of wrongful or negligent acts by Cable Wiring Firm, its officers, employees, agents, and
independent contractors in performance of services under this Agreement; (2) property damage insurance
with a minimum limit of $500,000.00; (3) automotive liability insurance, with minimum combined single
limits coverage of $500,000.00; (4) professional liability insurance (errors and omissions) to cover or
partially cover damages that may be the result of errors, omissions, or negligent acts of Cable Wiring Firm,
in an amount of not less than $1,000,000 per occurrence; and (5) worker's compensation insurance with a
minimum limit of $500,000.00 or the amount required by law, whichever is greater. City, its officers,
employees, attorneys, and volunteers shall be named as additional insureds on the policy(ies) as to
comprehensive general liability,' property damage, and automotive liability. The policy(ies) as to
comprehensive general liability, property damage, and automobile liability shall provide that they are
primary, and that any insurance maintained by the City shall be excess insurance only.
A. All insurance policies shall provide that the insurance coverage shall not be non -renewed,
canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy)
by the insurance carrier without the insurance carrier giving City thirty (3 0) day's prior written notice thereof.
Cable Wiring Firm agrees that it will not cancel, reduce or otherwise modify the insurance coverage.
Bo All policies of insurance shall cover the obligations of Cable Wiring Firm pursuant to the
terns of this Agreement; shall be, issued by an insurance company which is admitted to do business in the
State of California or which is approved in writing by the City; and shall be placed with a current A.M. Best's
rating of no less that A VII.
C. Cable Wiring Firm steal- submit to City (1) insurance certificates indicating compliance with
the minimum worker's compensation insurance requirements above, and (2) insurance policy endorsements
indicating compliance with all other minimum insurance requirements above, not less that one (1) day prior
to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate
standard forms entitled "Additional Insured Endorsement", or a substantially similar form which the City has
agreed in writing to accept.
10. Confidentiality. Cable Wiring Firm in the course of its duties may have access to
confidential data of City, private individuals, or employees of the City. Cable Wiring Firm covenants that all
data, documents, discussion, or other information developed or received by Cable Wiring Firm or provided
for performance of this Agreement are deemed confidential and shall not be disclosed by Cable Wiring Firm
without written authorization by City. City shall grant such authorization if disclosure is required by law.
All City data shall be returned to City upon the termination of this Agreement. Cable Wiring Firm's covenant
under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the
extent Cable Wiring Firm prepares reports of a proprietary nature specifically for and in connection with
certain' projects, the City shall not, except with Cable Wiring Firm's prior written consent, use the same for
other unrelated projects.
11. Ownership of Materials. All materials provided by Cable Wiring Firm in the performance
of this Agreement shall be and remain the property of City without restriction or limitation upon its use or
dissemination by City.
12. Conflict of Interest.,
A. Cable Wiring Finn covenants that it presently has no interest and shall not acquire
any interest, director or indirect, which may be affected by the services to be performed by Cable Wiring
Firm under this Agreement, or which would conflict in any manner with the performance of its services
hereunder. Cable Wiring Firm further covenants that, in performance of this Agreement, no person having
any such interest shall be employed by it. Furthermore, Cable Wiring Firm shall avoid the appearance of
having any interest which would conflict in any manner with the performance of its services pursuant to this
Agreement.
B. Cable Wiring Firm covenants not to give or receive any compensation, monetary or
otherwise' to or from the ultimate vendor(s) of hardware or software to City as a result of the performance
of this Agreement. Cable Wiring Firm's covenant under this section shall survive the termination of this
Agreement.
13. Termination. Either party may terminate this Agreement with or without cause upon fifteen
(15) days` written notice to the other party. However, Cable Wiring Firm shall not terminate this Agreement
during the provision of services on a particular project. The effective date, of termination shall be upon the
date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day
following delivery of the notice. In the event of such termination, City agrees to pay Cable Wiring Firm for
services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written
notice of termination, Cable Wiring Firm shall discontinue performing services.
14. Personnel. Cable Wiring Finn represents that it has, or will secure at its own expense, all
personnel required to perforin the services under this Agreement. All of the services required under this
Agreement will be performed by Cable Wiring Firm or under its supervision, and all personnel engaged in
the work shall be qualified to perform such services. Cable Wiring Firm reserves the right to determine the
assignment of its own employees to the performance of Cable Wiring Firm's services under this Agreement,
but City reserves the right, for good cause, to require Cable Wiring Ficin to exclude any employee from
performing services on City'spremises.
15. Non -Discrimination and Equal Employment Opportunity.
A. Cable Wiring Firm shall not discriminate as to race, color, creed, religion, sex,
marital status; national origin, ancestry, age, physical or mental handicap, medical condition, or sexual
orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with
all rules and regulations of City relating thereto.; Such nondiscrimination shall include but not be limited to
the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff
or termination; rates of pay or other forms of compensation; and selection for training, including
apprenticeship.
B. Cable Wiring Firm will, in all solicitations or advertisements for employees placed
by or on behalf of Cable Wiring Firm state either that it is an equal opportunity employer or that all qualified
applicants will receive consideration for employment without regard to race, color, creed, religion, sex,
marital status, national origin, ancestry, age, physical or mental handicap; medical condition, or sexual
orientation.
C. Cable Wiring Finn will cause the foregoing provisions to be inserted in all
subcontracts for any work covered by this Agreement except contracts or subcontracts for standard
commercial supplies or raw materials.
16. Assignment. Cable Wiring Firm shall not assign or transfer any interest in this Agreement
nor the performance of any of Cable Wiring Finn's obligations hereunder, without the prior written consent
of City, and any attempt by Cable Wiring Firm to so assign this Agreement or any rights, duties, or
obligations arising hereunder shall be void and of no effect.
17. Performance Evaluation. For any contract in effect for twelve months or longer, a written
annual administrative performance evaluation shall be required within ninety (90)` days of the first
anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this
Agreement. The work product required by this Agreement shall be utilized as the basis for review, and any
comments or complaints received by City daring the review period, either orally or in writing, shall be
considered. City shall meet with Cable Wiring Firm prior to preparing the written report. If any
noncompliance with the Agreement is found, City may direct Cable Wiring Firm to correct the inadequacies,
or, in the alternative, may terminate this Agreement as provided herein.
18. Compliance with Laws. Cable Wiring Firm shall comply with all applicable laws,
ordinances, codes and regulations of the federal, state, and local governments.
19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more
of the conditions of performance under this Agreement shall not be a waiver of any other condition of
performance under this Agreement. In no event shall the making by City of any payment to Cable Wiring
Finn constitute or be construed as a waiver by City of any breach of covenant, or any default which may then
exist on the part of Cable Wiring Firm, and the making of any such payment by City shall in no way impair
or prejudice any right or remedy available to City with regard to such breach or default.
20. Attorney's Fees. In the event that either party to this Agreement shall commence any legal
or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party'
in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees
and costs, including costs of expert witnesses and Cable Wiring Finns.
21. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed
received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before
or during regular business hours; or (b) on the third business day following deposit in the United States mail,
postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the
parties may, from time to time, designate in writing pursuant to the provisions of this section.
22. Governing Law. This Contract shall be interpreted, construed and enforced in accordance
with the laws of the State of California.
23. Counterparts. This Agreement may be executed in any number of counterparts, each of
which shall be deemed to be the original, and all of which together shall constitute one and the same
instrument.
24. Entire Agreement. This Agreement, and any other documents incorporated herein by
specific reference, represent the entire and integrated agreement between Cable Wiring Firm and City. This
Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement
may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties
which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by
the City Manager or the Mayor and attested by the City Clerk.
25. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this
reference.
written above. IN WITNESS WHEREOF, the }parties have executed this Agreement as of the date first
„Cid,,,
ATTEST: CITY OF DIAMOND BAR
By: By .
City Clerk Mayor
Approved as to form:
By,:
City Attorney
"CABLE WIRING 'Mil
By:
Its:
CITY OF DIAMOND BAR
AGENDA REPORT
AGENDA NO.:
TO: Honorable Mayor and Members of the City Council
MEETING DATE: February 6, 2001 REPORT DATE: February 1, 2001
FROM: James DeStefano Interim City Manager
TITLE: Notice of Completion for Area 2 Slurry Seal Project.
SUMMARY: On June 20, 2000, City Councii awarded the construction contract for the Area 2
Slurry Seal Project to California Pavement Maintenance Company; Inc. The completed work has
been determined to be in accordance with the specifications approved by the City. The final
construction contract amount for the Area 2 Slurry Seal Project was $501,084.19.
RECOMMENDATION: That the City Council accept the work performed by California
Pavement Maintenance Company, Inc. and authorize the City Clerk to file the proper Notice of
Completion and to release any retention amount thirty-five (35) days after the recordation date.
LIST OF ATTACHMENTS: X Staff Report _ _ Public Hearing Notification
- Resolution(s) _ Bid Specifications (on file in City
Clerk's Office)
Ordinances(s) �x Other: Notice of Completion
Agreement(s)
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been reviewed N/A Yes No
by the City Attorney?
2. Does the report require a majority or 4/5 vote? . , Majority
3. Has environmental impact been assessed? N/A _ Yes No
4. Has the report been reviewed by a Commission? N/A Yes _ No
WhichCommission?
5. Are other departments affected by the report? N/A Yes _ No
REVIEWED BY:
J es DeStef o 'lea d 6. Liu
Interim City anager Director of Public Works
CITY COUNCIL REPORT
AGENDA NO.
MEETING DATE: February 6, 2001
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, Interim City Manager
SUBJECT: Notice of Completion for the Areal Slurry Seal Project.
RECOMMENDATION: That the City Council accept the work performed by California
Pavement Maintenance Company; Inc. and authorize the City Clerk to file the proper Notice of
Completion and to release any retention amount thirty-five (35) days after the recordation date.
FINANCIAL SUMMARY: The process of filing Notice of Completion has no fiscal impact on
the
BACKGROUND/DISCUSSION; On June 20, 2000, City Council awarded the construction
contract for the Area 2 Slurry Seal Project to California Pavement Maintenance Company, Inc.
The complete work has been determined to be in accordance with the specifications approved by
the City.
On January 24, 2001 California Pavement Maintenance Company, Inc. completed punch list
items for the Area 2 Slurry Seal Project. Staff has determined that the completed work is in
accordance with the specifications prepared and approved by the City.
The amount awarded by City Council for the Area 2 Slurry Seal Project was $485,518.13 and a
contingency amount of $30,000.00 for a total authorization of $515,51,8.13. The final
construction contract amount for the Area 2 Slurry Seal Project was $501,084.19.
Prepared By: Kirk Phillips
l
i
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
CITY OF DIAMOND BAR
21660 EAST COPLEY DRIVE, STE.100
DIAMOND BAR . CA 91765-4177
ATTENTION: 'CITY CLERK
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion.
Notice is hereby given that:
1. The undersigned is the owner or-corporate officer of the owner of the interest or estate stated below in the property hereinafter
described:
2. The full name of the owner is City of Diamond Bar
3. The full address of the owner is 21660 East Copley Drive, Suite 100
Diamond Bar CA 91765
4. The nature of the interest or estate of the owner is; In fee.
(If other it= fee, strike' in fm" and insert, for example, "purchaser under contract of purchase;' or "lessee")
5. The frill names and frill addresses of allpersons, if any, who hold title with the undersigned as joint tenants or as tenants in common
are: NAMES ADDRESSES
6. A work of improvement on the property hereinafter described was completed on January 24, 2001 . The work done was:
Area 2 Slurry Seal
7.The name of the contractor, if any, for such work of improvement was California' Pavement Maintenance Company Inc.
lane 20 2000
(If no contractor for work of improvement as a whole, insert"none") - (Date of Contract)
8. The property on which said work of improvement was completed is in the City of Diamond Bar, County of Los Angeles,' State of
California, and is described as follows Area 2 Slurry Seal
9. The street address of said property is "none"
- (If no street address has been officially assigned, insert "none')..
CITY OF DIAMOND BAR
Dated:
Verification for Individual Owner
- Signature of owner or corporate; officer: of owner named in paragraph 2o his agent
VERIFICATION
I, the undersigned, say: I am the Director bf Public Works the declarant of the foregoing
("resident of', Manager of', "A partner of', "Owner of', etc.)
notice of completion; I have read said notice of completion and know the contests thereof; the same is true of my own knowledge.
I declare under penalty of pedury that the foregoing is true and correct.
Executed on 20 _, at Diamond Bat California.
(Date of Signature) (City where signed)
(Personal signature of the individual who is swearing that the contents of
the notice of completion are true)
- _ RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
CITY OF DIAMOND BAR
21660 EAST COPLEY DRIVE, STE.100
DIAMOND BAR CA 91765-4177
ATTENTION. CITY CLERK
NOTICE OFCOMPLETION
Notice pursuant to Civil Code Section 3093, must be tiled within 10 days after' completion.
Notice is hereby given that:
1. The undersigned is the owner or corporate officer of the owner of the interest or estate stated below in the propertyhereinafter
described:
2.
The full name of the owner is City of Diamond Bar
3. The full address of the owner is 21660 East Conley Drive Suite 100
Diamond Bar CA 91765
4. The nature of the interest or estate of the owner is; In fee.
(If other than fee, strike 'In fee' and insert, for example, "purchaser under contract of purchase,"or "Iessee")
5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or tenants in common
are: NAMES ADDRESSES
6. A work of improvement on the property hereinafter described was completed on Januar 24, 2001 The work done was:
Area 2 Slurry Seal
7. The name of the contractor, if any, for such work of improvement was California Pavement Maintenance Company Inc
lune 20 2000
(1f no contractor for work of improvement a8a whole, insert " none") (Date of Contract)
8. The property on which said work of improvement was completed is in the City of Diamond' Bar, County of Los Angeles; State of
California, and is described as follows Area 2 Slurry Seal
9. The street address of said property is "clone"
(If no street address has been officially assigned, insert "none")
CITY OF DIAMOND BAR
Dated:
Verification for Individual Owner
Signature of owner or corporate officer of owner named in paragraph 2.or his agent
VERIFICATION
I, the undersigned, say: I am the Director of Public Works the declarant of the foregoing
('resident of", Manager of', "A partner of';: "Owner ot', etc.)
notice of completion, I have read said notice of completion and know the contests thereof; the same is true of my own knowledge.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on 20 _, at Diamond Bar California.
(Date of signature) (City where signed)
- - (personal signature of the individual who is sweanng that the contents of
the notice of completion are true)
CITY OF DIAMOND BAR
AGENDA REPORT
AGENDA NO.
TO: Honorable Mayor and Members of the City Council
MEETING DATE: February 6, 2001
REPORT DATE: January 23, 2001
FROM: James DeStefano, Interim City Manager
TITLE: Revisions to the Diamond Bar Community Foundation Bylaws and Appointments to its
Board of Directors
SUMMARY: During the Diamond Bar Community Foundation meeting held on January 18, 2001, Board
members discussed and approved several changes to their bylaws. The bylaw changes for both the
Mayoral and Parks and Recreation appointees involve a lessening of restrictions on terms and additional
clarification on the length of appointment,
In a separate matter, the bylaws state that all five individuals will see their terms on the Board expire at the
Foundation meeting scheduled for February 15, 2001, In order to decrease the rate 'of Council appointee
turnover in any given year, the Board approved a "staggering" of terms via a random draw. After
completing the draw, it was determined that two of the appointees, Nancy Lyons and Allen Wilson, will see
their terms expire in February 2001, while the terms of the other Board members will be completed in 2002.
Per established bylaws, it will be necessary for Council to either re -appoint or appoint two residents for a
requisite two-year term prior to the Foundation's February meeting.
RECOMMENDATION: It is recommended that the City Council of the City of Diamond Bar adopt the bylaw
revisions approved by the Diamond Bar Community Foundation relating to the terms of both the Mayoral
and Parks & Recreation Board appointees as well as the "staggering" of terms for the five Council
appointees. It is further recommended that the City Council of, the City of Diamond Bar either appoint two
residents to the Board or re -appoint incumbents Nancy Lyons and Allen Wilson,
LIST OF ATTACHMENTS: XX Staff ReportPublic Hearing Notification
—
— Resolution(s) — Bid Specification (on file in City Clerk's office)
— Ordinance(s) XX Other: Exhibit" – draft of revised bylaws
— Agreement(s) 'A
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1 Has the resolution, ordinance or agreement been reviewed N/A Yes 'No
by the City Attorney?
2. Does the report require a majority vote? Yes No
3. Has environmental impact been assessed? N/A Yes —No
4. Has the report been reviewed by a Commission? NIA Yes No
Which Commission?
5. Are other departments affected by the report? Yes No
Report discussed with the following affected departments:
REtBY-
James DeStefano
S
kWE— Dav�WiD vyleTodd Strojny
Interim City Manager Deputy City Manager Sr. Administrative Assistant
I
CITY COUNCIL REPORT
AGENDA NO.
MEETING DATE: February6, 2001
TO: Honorable Mayor and Members of the City Council
FROM: ICity Manager
SUBJECT: Revisions to the Diamond Bar Community Foundation
Bylaws and Appointments to its Board of Directors
RECOMMENDATION:
It is recommended that the City Council of the City of Diamond Bar adopt the
bylaw revisions approved by the Diamond Bar Community Foundation relating to
the terms of both the Mayoral and Parks & Recreation Board appointees as well
as the "staggering" of'terms ,for the five Council appointees. It is further
recommendedthat the City Council of the City of Diamond Bar either appoint two
residents to the Board or reappoint incumbents Nancy Lyons and Allen Wilson.
FINANCIAL SUMMARY:
The proposed revisions will not financially impact the City.
BACKGROUND/DISCUSSION:
During the Diamond Bar Community Foundation meeting held on January 18,
2001, Board members discussed and approved several changes to their bylaws.
Currently, the bylaws state that the Mayo'r's appointee is appointed to a one year
term and has a limit of 2 consecutive terms. The revisions proposed by the
Foundation simplify the language by stating that "the Mayor's appointee shall be
appointed annually." The change allows for more flexibility by removing the
restrictive two term limit. In another proposed bylaw change, term language for
the representative of the Parks and Recreation Commission was added to
Section 5.03 (Terms of Office of Directors) and includes the following: "the
representative of the Parks and Recreation Commission shall be appointed
annually by the Parks and Recreation Commission." Although stated elsewhere
in the bylaws, the term language was never added to the above section and
should be included for the purposes of continuity and consistency.
In a separate matter, the City Council recently approved amendments to the
bylaws for the Diamond Bar Community Foundation relating to term extensions
for both the Mayor's appointee and City Council appointees to the Board of
Directors. According to the current Foundation bylaws, all five Council
appointees will see their terms on the Board expire at the Foundation meeting
scheduled for February 15, 2001. In order to decrease the rate of Council
appointee turnover in any given year, the Board approved a "staggering" of terms
via a random draw. After completing the draw, it was determined that two of the
appointees, Nancy Lyons and Allen Wilson, will see their first terms expire in
February 2001, while the terms of the other three Board members will be
completed in 2002. Both of the incumbents have expressed a clear interest in the
seats and would like to be considered for appointment to a second term.
Per established bylaws, it will be necessary for Council to either re -appoint or
appoint two residents for a requisite two-year term prior to the Foundation's
February meeting_
Included with this staff report (Exhibit "A") is a draft of sections 5.03 (a), (b) and
(c) of the bylaws which reflect the above changes.
Prepared By: Todd Strojny, Senior Administrative Assistant
I
(c) City Council Appointees, The term shall be two
consecutive term rule the
€ For purposes ofthe two
term of the City Council 1999 appointees shall
first annual meeting in February of 2001
r
(d) Members at -Large Appointees. The term of each of the four(4)
at -large appointees shall be for two years liriiited to two (2) consecutive terms.
Notwithstanding the foregoing, the terms for the first appointed four (4) at -large
positions shall be either one or two years determined by random draw according to
position, to wit, at -large positions number 1 and 2 shallbe for a period of two; years
each and at -large positions number 3 and 4 shall be for a period of one year each.
The first appointed four at -large positions shall also be limited to two consecutive
terms. For purposes of the two consecutive term rules the "first" term of the four (4)`
at -large 1999 appointees shall expire on the date of the first annual meeting in
February of 2000.
CITY OF DIAMOND BAR
AGENDA REPORT
AGENDA NO,15.,_A
TO: Honorable Mayor and Members of the City Council
MEETING DATE: February 6, 2001
REPORT DATE: January 31, 2001
FROM: James DeStefano, Interim City Manager
TITLE: Resolution of the City of Diamond Bar setting forth personnel rules and regulations
regarding the payment of salaries, sick leave, vacations, leaves of absences, and other regulations;
rescinding Resolution No. 96-53M in its entirety,
DISCUSSION: At its September 19, 2000 meeting, the City Council of the City of Diamond Bar approved
an alternative 9/80 program with City Hall hours of operation Monday through Thursday from 7:30 a,m. to
5:30 p.m. and Friday from 7:30 a.m. to 4;30 p.m. Implementation of the 9/80 will require changes to the
Personnel Rules and Regulations to clarify working hours and accrual of leave and holidays. Other
changes to the Personnel Rules and Regulations are necessary due to legislation, an increase in part-time
staff, and. for miscellaneous clarification purposes. These changes do no result in any additional
compensation, leave time or holiday hours. Implementing the 9/80 program February 10, 2001 will allow
staff to ensure the highest service to the public once City Hall relocates to the AQMD facility.
Resolution No. 2001 -XX amends the personnel rules and regulations regarding the payment of salaries,
sick leave, vacations, leaves of absences and other regulations' by incorporating the proposed changes.
Upon adoption, Resolution No. 2001 -XX will repeal Resolution No, 96-53M in its entirety.
RECOMMENDATION: It is recommended that the City Council of the City of Diamond Bar adopt
Resolution No. 2001 -XX; and commence the 9/80 program February 10; 2001.
LIST OF ATTACHMENTS: — X Staff Report Public Hearing Notification
X Resolution(s) Bid Specification (on file in City Clerk's office)
Ordinance(s) Other
Agreement(s)
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been reviewed
by the City Attorney?
X Yes
2. Does the report require a majority vote?
X Yes
_No
No
3. Has environmental impact been assessed?
N/A ' Yes
_
No
4. Has the report been reviewed by a Commission?
N/A Yes
_
No
5. Are other departments affected by the report?
Yes
_
X No
RE WED
James DeStefano l David Doyle
Teresa Arevalo
Interim City Manager Deputy City Manager
Sr. Administrative Assistant
AGENDA NO.
CITY COUNCIL REPORT
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, Interim City Manager
SUBJECT: Resolution No. 2001 -XX, a Resolution of the City of Diamond Bar setting forth personnel
rules and regulations regarding the payment of salaries, sick leave, vacations, leaves of
absences, and other regulations; rescinding Resolution No. 96-53M in its entirety
ISSUE STATEMENT
Should the City Council adopt Resolution No. 2001 -XX, A Resolution of the City of Diamond Bar setting
forth personnel rules and regulations regarding the payment of salaries, sick leave, vacations, leaves of
absences, and other regulations?
RECOMMENDATION
It is recommended that the City Council:
1. Adopt Resolution No. 2001 -XX; and
2. Commence the 9/80 Program February 10, 2001.
FISCAL IMPACT
There are no costs associated with the changes. The changes are merely clarification issues and do not
result in any additional compensation, leave time or holiday hours.
BACKGROUND
At its September 19, 2000 meeting, the City Council of the City of Diamond Bar approved an alternative
9/80 program with City Hall hours of operation Monday through Thursday from 7:30 a.m. to 5:30 p.m. and
Friday from 7:30 a.m. to 4:30 -p.m. Implementation of the 9/80 program will require changes to the
Personnel Rules and Regulations to clarify working hours, as well as, accrual and use of holidays and the
various types of leave.
Previously it was proposed that the 9/80 program commence when City Hall relocates to the AQMD facility.
However, it is recommended that the program commence with the pay period beginning February 10, 2001,
Implementing the 9/80 program February 10, 2001 will allow staff to ensure the highest service to the public
once City Hall relocates to the AQMD facility.
During this trial period, staff will provide service to the community Monday through Thursday from 7:30 a.m.
to 5:30 p.m. and Friday from 8-00 a.m. to 5:00 p.m. Official office hours under the 9/80 program (Monday
through Thursday, 7:30 — 5:30 p.m. and Friday, 7:30 — 4:30 p.m.) will commence with the relocation to the
AQMD facility on March 12, 2001.
Other changes to the Personnel Rules and Regulations are necessary due legislation, an increase in part-
time staff, and for miscellaneous -clarification purposes. Legislation changes include language pertaining to
Sick Leave, Family and Medical Leave, and Pregnancy Disability, Leave, The increase in part-time
personnel makes it is necessary to include language to distinguish regular (benefited), intermittent (non -
benefited), and seasonal (non -benefited) part-time employees.
PERSONNEL RULES AND REGULATIONS — SECTION CHANGES
Below is a summary of the changes to the Personnel Rules and Regulations.
9/80 Changes:
The changes associated with the 9/80 program do not provide for any additional compensation, leave time
or holiday hours. In addition, there are no costs associated with these changes.
Section 13. Working Hours and Overtime
13A. Defines a workday for employees participating on the 9/80 schedule and employees participating
on a traditional schedule.
13B. Defines the workweek (Monday through Thursday, 7:30 a.m. to 5:30 p.m., and Friday, 7:30 a.m. to
4:30 p.m.) and work periods. Work hours become distributed in such a way as not to create any overtime
liability.
13F. Language is added to,allow for the City to revert to a traditional work schedule.
Section 14, Annual Vacation -
14A.Vacation leave will be converted from days to hours. This will not result in any additional leave
since, vacation leave is currently accrued at an hourly rate:
Section 23. Holidays
23C 23D. Defines the holiday hours received based on the number of hours regularly scheduled to
work.
Section 24. Floating Holiday Hours
Floating holidays will become Floating Holiday Hours and will be converted from two days to sixteen hours.
Section 33. Administrative Leave
Administrative Leave will be converted from two days to sixteen hours.
Legislative Changes:
Legislative changes are included to address a new provision of the California Labor code pertaining to use
of sick leave. In addition, language is added to address Family and Medical Leave and Pregnancy
Disability Leave Acts. There are no costs associated with these changes.
Section 15. Sick Leave
15J. Language is added to include sick leave for the purpose of attending to the illness of a child,
parent, or spouse of the employee as defined in California Labor Code Section 233,
Section 16. Family and Medical Leave (A -G)
Language is added to include a summary of the pertinent sections of the family and medical leave act
(FMLA). FMLA allows for a full-time employee to take twelve (12) weeks of leave in a twelve (12) month
period for the birth, adoption, or foster care of a child; the serious health condition of the employee's child,
parent or spouse; or the employee's own serious health condition.
Section 17. Pregnancy Disability Leave (A -C)
Language is added to include a summary of pertinent sections of pregnancy disability leave (PDL), which
allows for six weeks of leave fora normalchildbirth and up to 16 weeks when there is certification by a
physician that there is a disability or related medical condition due to the pregnancy.
Part-time Employment Changes:
Since bringing recreation services in-house there has been an increase of part-time recreation staff. The
increase in part-time personnel makes it necessary to further define the various part-time positions and any
benefits associated with those positions. There are not costs associated with these changes; the changes
are merely clarifying what is currently being provided to these positions.
Section 8. Part-time Employment
Defines the various positions as either regular (pro -rated benefits), intermittent (non -benefited) or seasonal
(non -benefited) positions. Due to the definition of the various part-time positions, it is also necessary
include language to clarify sections Section 3A, 38, Section 6, Section 7, Section 14, Section 15A, Section
21, Section 24A, Section 37.and 38.
Miscellaneous Changes:
The following are miscellaneous changes for clarification purposes. There are no costs associated with
these changes.
Section 11 Pay Periods
For clarification purposes the word "paid" is added.
Section 12. Pay Days
For clarification purposes, "electronic transfer" is added'.
Section 14. Annual Vacation
Credit for previous municipal experience is clarified by "full-time" service.
Section 15. Sick Leave
15D. Language is re -worded to clarify the annual payout for sick leave accrued in excess of 160 hours.
Section 23. Holidays
Washington's Birthday will be changed to President's Day, which is in observance of both Washington and
Lincoln Birthdays.
Section 28. Anti -Nepotism Provision
Language is added to clarify that exceptions to this rule may be made by the City Manager in unusual
circumstances where the concerns addressed by this policy are not implicated.
The attached Resolution No. 2001 -XX contains all the changes noted above with additions in highlighted
text and deletions in strikethrough text:
Resolution No. 2001 -XX will amend the personnel rules and regulations regarding the payment of salaries,
sick leave, vacations, leaves of absences, and other regulations by incorporating the proposed changes as
noted above. Upon adoption, Resolution No. 2001 -XX will repeal Resolution No, 96-53M in its entirety.
Prepared by:
Teresa Arevalo, Senior Administrative Assistant
RESOLUTION NO. 2001 -XX
RESOLUTION OF THE CITY OF DIAMOND BAR SETTING FORTH PERSONNEL RULES
AND REGULATIONS REGARDING THE PAYMENT OF SALARIES, SICK LEAVE,
VACATIONS, LEAVES OF ABSENCES, AND OTHER REGULATIONS; RESCINDING
RESOLUTION NO. 96-53M IN ITS ENTIRETY.
THE CITY COUNCIL OF THE CITY OF DIAMOND BAR HEREBY RESOLVES,
ORDERS, AND DETERMINES AS FOLLOWS:
WHEREAS, the City Council has determined that it is necessary to the efficient operation
and management of the City that rules and regulations be maintained prescribing sick leave,
vacation, leaves of absences, and other regulations for the officers and, employees of the City;
and
WHEREAS, it is necessary from time to time to establish comprehensive wage and salary
schedules and to fix the rates of compensation to be paid to officers and employees of the City.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Diamond
Bar, California, as follows:
SECTION 1. COMPREHENSIVE WAGE AND SALARY PLAN
There is'hereby established a Comprehensive Wage and Salary Plan for employees of the
City,of Diamond Bar. The Comprehensive Wage and Salary Plan is designed to provide for a
fair and efficient framework for the administration of wages and is based upon the
recommendations of the City Manager.
SECTION 2. SALARY SCHEDULE
Pursuant to Ordinance 21 (1989), the Diamond Bar City Council hereby establishes the
salaries and the various full-time positions of the City of Diamond Bar.. As of the pay period
commencing on July 1, 2000, the compensation of the various classes of positions shall be as
shown on Schedule A and B (attached).
SECTION 3. FULL-TIMEA" �: SALARY SCHEDULE
GUIDELINES
A. New employees shall be hired at the entry step or any step
at the discretion of the City Manager and must successfully complete a one-year
probation period. At the end of six months, the employee will be given a performance
evaluation and may be eligible for the next step. Every year thereafter, employees shall
be given a performance evaluation and shall move to each successive step, so long as the
employee's performance is satisfactory or above.
f
RESOLUTION 2001 -XX
Page Two
L-1-9
SECTION 4. PROBATION
In an effort to monitor newly hired employees, the probation period for newly hired
employees is one year.
SECTION 5. MILEAGE REIMBURSEMENT
Private automobiles are not to be used for the City business except as authorized. The
City Manager may authorize such use at the reimbursement rate equal to that set forth by the
Internal Revenue Service. Payments shall be based upon the most direct route to and from the
destination, and garage and parking expenses shall be paid in addition to the current rate, upon
submission of paid receipts:
SECTION 6. HEALTH, DENTAL, VISION, LIFE, DEFERRED
COMPENSATION, LONG TERM DISABILITY AND
UNEMPLOYMENT INSURANCE.
All designated officials, full-time employees and designated IM per-=nftftm part-time
employees ;are eligible to receive group health, dental, vision, life, deferred compensation,
disability insurance and unemployment insurance within the City's group insurance carrier(s),
with the administrative cost and premiums paid by the City to a maximum established in Section
7, after 30 days of employment. Dependents of employees are eligible for health, dental and
vision insurance;
SECTION 7. FRINGE BENEFIT PACKAGE
An emplo ee benefit program is authorized wherein all designated employees, full-time
and designated peffn Rent part-time employees ,have a choice of medical and/or frin e
benefits, as described in Section 6, in an amount not to exceed $675.00 a month
a paid by the City.
C. Employees, defined as Management shall receive an ,additional $30.00 per month to be
applied as described in Section 6.
D. All eligible employees shall' participate in the Life, Dental and Vision Insurance
programs. The City shall pay the cost of the employee in addition to the benefit program
described in Section 6 or Section 7(A). Monies in excess of the City `s 457 Plan shall be
paid off annually each December.
E. All eligible employees may participate in the City's 401(A) deferred compensation plan.
RESOLUTION 2001 -XX
Page Three
SECTION 8. PART-TIME EMPLOYMENT
1 Hourly compensation for the .various part-time positions shall be as set forth in
Schedule B (attached).
SECTION 9. STATUS OF EMPLOYMENT
All employees serve under the City Manager, pursuant to Government Code Section 34856. Per
Government Code Section 36506, nothing in these rules and regulations shall be construed to
provide employees with any tenure or property interest in employment.
SECTION 10. PUBLIC EMPLOYEES' RETIREMENT SYSTEM - DEFERRED
COMPENSATION
The City of Diamond Bar shall pay the employee contribution of said employee salary to
the State Public Employees' Retirement System (PERS) as deferred income.
SECTION 11. PAY PERIODS
The compensation due to all officers and employees of the City shall be 0 on a bi-
weekly basis.
SECTION 12. PAY DAYS
Warrants, checks or electronic transfers in the payment of compensation shall be made
available by the City to employees and officersof the City on the Friday succeeding the close of
any given pay period. In an event that pay day falls on a holiday, all warrants,
MM or checks in payment of compensation shall be made available to the City employee on
the last work day preceding the holiday.
SECTION 13. WORKING HOURS AND OVERTIME
0
--
RESOLUTION2001-XX
Page Four
C.
In
E.
Eight (8) hours, exclusive of lunch erod, shall constitute a day's work for all full time
employees
The official work week of the Cit of Diamond Ear shall be
lam
(8) "e~~ ,,
s ., It shall be the duty of each Department Head to arrange the work of their
Department so that each employee therein shall not work more than five days in each
calendar week. The City Manager may require an employee to temporarily perform
_service in excess of five (5) days per week when public necessity or convenience so
requires.
Whenever an employee, other than an Management employee, shall be required to work
overtime, beyond 40 hours per week, such person shall receive compensation for such
overtime worked at one and one-half (1 1/2) times the regular rate of pay, provided they
have completed full' 40 hour work week.
Any full time employee, other than an Management Team Member, who is required to
work on an observed holiday beyond the regular 40 hour work week, shall be entitled to
pay at the rate of two . (2) times the regular rate of pay provided they have worked a 40
hour work week.
Full-time and permanent part-time employees are prohibited from working overtime
without express authorization from the City Manager.
F. There is nothincontained Within this Section to exclude the City from implementing a
4-10 or 9-801. :Plan at their option.
SECTION 14. ANNUAL VACATION
A. A full time employee, pursuant to the below schedule, shall be entitled to a vacation, to
be accrued at theappropriate hours er a period. p pay P . part-
time employees who are eligible far vacation ''iffe fe '� ata pro -rated accrual
rate based upon hours scheduled to work,
YEARS OF SERVICE VACATION ACCRUAL
1 - 59 des 3.08 hours
6-10- n
�s
4.62 hourso i
11 & up% 6.15 hours
RESOLUTION 2001 -XX
Page Five
B. Vacation time may be accumulated to a maximum of 160 hours). Once
the 160 -hour maximum accumulation is exceeded, no further vacation leave shall accrue
until the employee reduces the accumulation below the maximum. The City Manager
may a vacation time accumulations exceeding Y rove Pp g NIN,
provided the vacation hours are scheduled to be expended within one month of exceeding
the maximum hours. The City Manager may also allow the vacation time to be reduced
through the pay out of vacation time. Requests for exceeding maximum accruals or
payout should be submitted in writing to the City Manager.
C. The total vacation allowance shall be computed to the nearest whole day based upon the
number of full months of City service.
D. In the event one or more observed holidays follow accumulated vacation leave, such days
shall not be charged as vacation leave and the vacation leave shall be extended
accordingly for those employees eligible for such holidays.
E. An employee shall take vacation at such time during the calendar year based upon due
regard to the needs of the employee's services and the work schedule.
F. Vacation shall be taken during the year following which the vacation privilege has been
earned.
G. The time set for the vacation of the City Manager shall be subject to the approval of the
City Council.
H. Employees who terminate shall be paid the salary equivalent to all accrued and
accumulated vacation.
I. All vacation requests shall be made at least ten (10) days in advance and employee's
supervisor and City Manager must give prior approval.
J. If an employee does not request time off in advance and simply does not show up for
work, the City Manager may deny the use of vacation time or other benefit for the time
off, and said employee is subject to disciplinary action including discharge,
K. Management employees, for the purpose of accrual, shall be credited with previous
municipal experience, up to five (5) years of MM service.
SECTION 15. SICK LEAVE
A. Sick leave with pay shall be accrued by full-time employees at a rate of 3.08 hours per
pay period. geffnaften 0part-time employees w#e are eligible for sick leave
receive such a pro -rated accrual rate based upon hours scheduled to work.
B. Employees are eligible to use sick leave, as it is accrued and/or accumulated.
RESOLUTION 2001 -XX
Page Six
C. Unused sick leave may be accumulated to a maximum total not to exceed 160 hours.
Absence or illness may not be charged to sick leave if not already accrued and/or
accumulated. `
D. Each full time employee shall be paid one half (1/2`x—mused-alae �
annually On accrued sick leave aeofued dufiirg-a-given aeofual yeaf,w"ethe then
annual eer-u ' results in siek e^•re in excess of the maximum allowable accumulation of
160 hours.
11 evef the maximum �411 1�� , ` the
L
em lo'se's current wage at the time of payment. Said payment is to be made
on the first day -in December, or at such other time as the City Manager may
determine, at his/her absolute discretion, as appropriate. `
E. Sick leave shall be allowed only in case of necessity and actual sickness or disability of
the employee or dependent family members, as determined by the City Manager. In
order to receive sick leave with pay, the employee shall notify the Department Head prior
to or within two (2) hours after the time set for beginningdaily duties. The City Manager
may, if he/she deems necessary, require the employee to file a Physician's Certificate or a
Personal Affidavit.
R Sick leave shall not accrue to any employee foran month in which that employee is on
unpaid leave and does not work a minimum of ten (10) eight (8) hour working
days in any one month.
G. If an employee does not show up for work and does not call in within two hours, the City
Manager may deny use of sick leave for the unauthorized time off, and employee is
subject to disciplinary action.
H. Except as otherwise required by law, employees using all accumulated sick leave may be
deemed to have abandoned their employment.
1. After five (5) years of service, when an employee retires, resigns or terminates in good
standing, that employee will be paid all accumulated sick leave at a rate of one-half (1/2)
of the employee's current rate -,of pay at his/her date of termination.
RESOLUTION 2001 -XX
Page Seven
RESOLUTION 2001 -XX
Page Nine
SECTION #,46. , 6. BEREAVEMENT LEAVE
When circumstances are such and the City Manager determines that conditions warrant,
three (3) paid bereavement leave days may be granted in the event of death of a relative of a full-
time employee. "Relative" is defined as spouse, parents, children, step -children, brother, sisters,
grandparents, grandchildren, half-brothers, half-sisters, aunts, uncles, to the City employee or as
may be approved by the City Manager.
SECTION IN 47. UNAUTHORIZED LEAVE
If an employee does not show up for work for three consecutive work days without
notifying said employee's supervisor or Department Head, said employee shall be considered to
have voluntarily terminated employment with the City.
SECTION N 3-8. ON-THE-JOB INJURY
Whenever a person is compelled to be absent from employment with the City on account of
injury arising out of or in the course of that employee's employment as determined by the
Workers' Compensation Act, the employee may elect to apply pro -rated accrued sick leave,. if
any, to such absence to receive compensation of an amount of the difference between the
RESOLUTION 2001 -XX
Page Ten
compensation received under the Workers' Compensation Act and that employee's regular pay,
not to exceed the amount of the employee's earned sick leave. An employee in such instance may
also elect to use any earned vacation time in like manner after sick leave is exhausted. The City
will pay the employee up to three (3) days of that employee's regular salary as it relates to an on-
the-job injury and if not covered by Workers' Compensation.
SECTION 49. JURY DUTY
actually
If a full-time employee is called for jury duty, such person shall receive regular pay while
performing jury service, however, any amount received by such employee as payment
for services as juror shall be reimbursed to the City. All mileage paid to the employee, as a juror
shall not be considered as a reimbursable item to the City. M pefmanen part-time
employees who are eligible for jury duty receive such as a pro -rated accrual rate based upon
hours scheduled to work.
SECTION ; -29. ATTENDANCE
Full time employees shall be in attendance at their work in accordance with the rules
regarding hours of work, holidays, and leave. Departments shall keep attendance records of all
employees. Absence of any employee without leave may result in possible disciplinary action,
including discharge.
SECTION IN -24. HOLIDAYS
A. Holidays which fall on Saturday shall be observed on the preceding Friday, and holidays
which fall on Sunday shall be observed on the following Monday. Paid holidays are only
for the observed days.
B. The City of Diamond B ar's° observed paid holidays areas follows:
L New Year's Day (January 1)
M:.
ay
2. °
(observed the third Monday in February)
3. Memorial Day (observed the last Monday in May)
4. Independence Day (July 4)
5. Labor Day (observed first Monday in September)
6. Veteran's Day (November 11)
7. Thanksgiving Day
8. Day following Thanksgiving Day
9. Christmas Eve (December 24)
10. Christmas Day (December 25)
11.;; T -we -(2-) Floating Holidays a
RESOLUTION 2001 -XX
Page Eleven
SECTION 1122. FLOATING HOLIDAYS
A. Each full time employee is allowed• '
eaeW per calendar year, January through December �t part-time
employees .are allowed e-{} floatin holida per
calendar year, January through December r
B. Floating Holidays ME are not cumulative and must be used during the above period or
said employee will lose the allocated hours.
C. Each employee must submit a request in advance, and approval must be given by the
employee's supervisor and Department Head:
D. An '" fulltifne employee is eligible to use floating holidays IN as they are accrued.
E. Floating Holidays x may be used in lieu of sick leave only if all other benefit time
has been exhausted. _
SECTION 33. TRAINING PLAN
The City Manager and employees of the City are eligible to request specialized training in the
form of symposiums, special courses, forums, etc., at the City's expense.
SECTION J# -24. LEAVE OF ABSENCE
Leave of absence without pay may only be granted by; the City Manager and shall not
exceed one year, except as otherwise prescribed by law. '
SECTION 1@25. RESIGNATION
An employee wishing to terminate employment in good standing shall file a written
resignation with the City Manager stating the effective date and reasons for leaving, at least two
(2) weeks prior to the resignation. Failure to give such notice shall mean the employee did not
terminate in good standing, unless by reason of hardship and upon that employee's request, the
City Manager has waived the two-week notice requirement.
SECTIONW,# -26. ANTI -NEPOTISM PROVISION
A. Relatives of those listed below may not be employed anywhere in the City organization
1. City Council Members;
2. Standing Board and Commission members;
3. Management Team Members of the City;
4. Employees of the City Manager's Department; or
RESOLUTION 2001 -XX
Page Twelve
5. Employees of the Personnel Department.
B. The employment of a relative within a department is prohibited when they:
1, Perform joint duties;
2. Share responsibility of authority;
3. Function in the same chain of command; and
4. Work on the same shift at the same work site.
C. For business reasons of supervision, safety, security or morale, the City may refuse to
place one spouse under the direct supervision of the other spouse.
D. For business reasons of supervision, safety, security or morale, an employer may refuse
to place both spouses in the same department, division, or facility if the work involves
potential conflicts of interest or other hazards greater for married couples than other
persons.
E. "Relative" means child, stepchild, parent, grandparent, grandchild;brother, sister, half-
brother, half-sister, aunt, uncle, niece, nephew, parent -in-law, brother -in law, sister-in-
law, or another individual related by blood or marriage.
F.
G.
H.
"Employee" means any person who receives a City paycheck for services rendered to the
city.
For business reasons, these sections shall be enforced to address the marriage of
employees in the City's employment, within six (6) months of said marriage.
enforcement of this s
SECTION 2,7. NON-DISCRIMINATION
J W Any appeal of the
e to the City's grievance procedures.
The City of Diamond Bar does hereby affirm to adopt and support a policy of non-
discrimination with regard to all phases of personnel recruitment, selection and appointment.
The City further declares that it will not exclude from participation in, deny the benefits to, or
subject to discrimination any person on the basis of race, color, sex, religious affiliation, national
origin, age or disability, thereby affirming the City of Diamond Bar's posture as an equal
opportunity employer.
SECTION M 28. EMPLOYEE PERFORMANCE EVALUATION APPEALS
PROCEDURES
It is the intent of the City to offer fair and equitable appeals procedures for employee's
performance evaluations. Below are the official guidelines.
A Employee and supervisor meet to review and discuss the employee's performance
evaluation.
RESOLUTION 2001 -XX
Page Thirteen
B. The employee may respond in writing to the contents of the evaluation. The employee
must submit this response to the Department Head within five (5) working days
immediately following receipt of the evaluation.
C. The Department Head, as the reviewing official, shall respond in writing to the employee
within five (5) working days. This response becomes an official part of the evaluation.
D. If the Department Head does not respond or if the employee chooses to continue to
appeal following the response from the reviewing official, the employee must submit an
additional written response to the Personnel Officer within five (5) working days after
receipt of the reviewing official's response.
E. The Personnel Officer shall review the evaluation appeal within five (5) days with the
employee, supervisor and Department Head. Every effort will be made at this level to
resolve the appeal. If the Personnel Officer and City Manager are the same, the appeal
shall proceed directly to the City Manager. If the Personnel Officer and City Manager are
the same, the appeal shall proceed directly to the City Manager.
F. If the matter is not settled, a written appeal may be submitted to the City Manager by the
employee within five (5) working days following the decision rendered in writing by the
Personnel Officer.
G. The City Manager shall review the appeal with the employee,' supervisor, Department
head and Personnel Officer. The decision shall be rendered in writing within fifteen (15)
working days by the City Manager, and the decision of the City Manager shall be final.
SECTION a -29. POST OFFER PHYSICAL EXAMS
As a condition of an offer of City employment must successfully pass a post -offer
physical and substance abuse exams and . are subject to fingerprinting and a background
investigation. The candidates being considered for employment will be sent to a City authorized
physician at the City's expense.
SECTION 0 -3A. EMERGENCY CALL -OUT POLICY
The following Emergency Call -Out Policy shall be adhered to:
A. When a full time employee or peffffiiffeEA part-time, other than an Management
employee, is called out for a City emergency, the employee shall be given a
minimum of two hours pay, regardless of the amount of time it takes to rectify the
problem.
B. The employee shall be paid overtime per Section 13.
RESOLUTION 2001 -XX
Page Fourteen
SECTION 3-1. ADMINISTRATIVE LEAVE
Management employees are allowed . two (2) }=y�o
f administrative
leave per fiscal year. Additional days of leave may be authorized by the City Manager, based on
the number of total hours the individual works over and above 40 hours per work week,
A. Management employees do not receive paid overtime, and this leave is to recognize those
employees who work over and above 40 hours per week.
B. For purposes of the City's Personnel System, Management Employees are, defined as all
employees who occupy positions in the below listed classifications:
Accountant II
Administrative Assistant
Assistant to the City Manager
Associate Engineer
Associate Planner
City Clerk
Communications and Marketing Director
Communications and Marketing Coordinator
Community Services Assistant
Deputy City Manager
Public Works Director
Development Services Assistant
Director of Community Services
Director of Finance
Public Works Supervisor
Recreation Superintendent
Secretary to the City Manager/Office Manager
Senior Administrative Assistant
Superintendent of Parks& Maintenance
C. Administrative leave may not be accumulated and carried over to the following year. It
must be used by June 30 of each fiscal year. Leave may be granted in hourly increments.
Requests shall be submitted, to employee's immediate supervisor for approval, then
forwarded to the City Manager for approval. Administrative leave will be authorized at
the convenience of the City and the work schedule.
SECTION N. 32. MEDICARE
Pursuant to Revenue Billing 86-68 of the Internal Revenue Code, all employees hired
after March 31, 1987 will have 1.45 percent of their base salary deducted fromtheirpaycheck to
be paid to Medicare. The City will match the 1.45 percent as mandated by law.
RESOLUTION 2001 -XX
Page Fifteen
SECTION�, -33. IMMIGRATION REFORM AND CONTROL ACT OF 1986
In compliance with the Isnnligration Reform and Control Act of 1986, all new employees
must verify identity and entitlement to work in the United States .by providing required
documentation.
SECTION 9 -34. EXTENDED BENEFITS - COBRA
The Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA) provides for
the continuation of health care coverage to certain employees who terminated employment and
beneficiaries of employees who die, become disabled or are divorced.. Employees become
eligible for continued coverage upon termination of service, whether voluntary or not (other than
termination for gross misconduct), retirement or reduction in hours worked. For these
employees and their dependents, continued coverage is available for the time period set forth by
law, at their expense.
SECTION 0
35. TUITION REIMBURSEMENT
Subject to Council fiscal year budget authorization, each WORSE g. '
employee shall be entitled to reimbursement in the amount of $500 -per fiscal
year, for college -level or university -level educational courses (including tuition and related
books), which have been approved by the Personnel Officer or his/her designate as being job-
related and of value to the City. Reimbursement under this Section is contingent upon the
verification of the attainment of a letter grade of "C" or better, or in those cases where no letter
grade is given, verification of completion of the course with a "Pass" or "Credit" grade and
submittal of a receipt for registration bearing the name of the course, for which reimbursement is
being requested. In the case of reimbursement for books for any approved/verified course; a
syllabus, course reading list or course outline showing the book as being required for the course,
plus a receipt bearing the title of the book shall be submitted.
SECTION N -36. PART TIME EMPLOYEES' RETIREMENT
Effective July 1, 1991, part time and seasonal'
enar3f
employees will be covered by a retirement system, under Social Security (OASDI). An
employee's contribution rate shall be 6.2% on wages up to the maximum provided by law. ("
$72,600.) The employer's tax rate is the same. Election workers and emereenev workers art -
SECTION 3-7. SEVERABILITY
The City Council declares that, should any provision, section, paragraph, sentence, or work of
this Resolution be rendered or declared invalid by any final Court action in a court of competent
jurisdiction, or by reason of any preemptive legislation, the remaining provisions, sections,
paragraphs, sentences, and words of this Resolution shall remain in full force and effect.
RESOLUTION 2001 -XX
Page Sixteen
SECTION ## -38 Resolution No. 96-53 L is hereby repealed in its entirety.
ADOPTED AND APPROVED THIS day of , 2001
Mayor
I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the
foregoing Resolution was passed, approved and adopted at a meeting of the City Council of the
City of Diamond Bar held on the day of 2001, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS;
ABSTAIN: COUNCIL MEMBERS:
ATTEST:
Lynda Burgess
City Clerk of the City of Diamond Bar
-
schedule A
CITY OF DIAMOND
BAR
SALARY RANGES
BY POSITION
FY 2000-2001
Revised 07/01/00
JOB TITLE
A
B
C
D
E
g
t-,
Receptionist
834
9.11
9.57
10.05
10.55
11.08
11.63
12.21
1,579.42
1,658.40
1,741.32
1,828.38
1,919.80
2,015.79
2,116.58
18,953.10
19,900.75
20,895.79
21,940.58
23,037.61-
24;189.49
25,398.97
Jr. Clerk Typist
967
10.54
11.06
11.62
12.20
12.81
13.45
14.12.
1,826.47
1,917.80
2,013.69
2,114.37
2,220.09
2,331.10
2„447.65
21;917.70
23,013.58
24,164.26
25,372.47
26,641.10
27,973.15
29,371.81
Clerk Typist
1037
11.12
11.67
12.26
12.87
13.51
14.19
14.90
1,926.98
2,023.33 '
2,124.49
2,230.72
2,342.26
2,459.37
2,582.34
23,123.75
24,279.94
25,493:93
26,768.63
28,107.06
29;512.41
30,988.03
Records Coordinator
1037
11.12
11.67
12.26
12.87
13.51
14.19
14.90
1,926.98
2,023.33
2,124.49
2,230.72
2,342.26
2,459:37
2,582.34
23,123.75
24,279.94
25,493.93
26,768.63
28,107.06
29,512.41
30,988.03
Transportation
1037
11.12
11.67
12.26
12.87
13.51
14.19
14.90
Clerk
1,926.98
2,023,33
2,124.49
2,230.72,
2,342.26 `
2,459:37
2,582.34
23,123.75
24,279.94
25,493.93
26,768.63
28,107.06
29,512.41
30,988.03
Community Services
1141
12.22
72.83
13.48
14.15
14.86
15.60
16.38
Coordinator
2,118.78
2;224.72
2,335.96
2,452.75
2,575.39
2,704.16
2,839.37
25,425.37
26,696.64
28,031.47
29,433.05
30,904.70
32,449.93
34,072.43
Secretary
1141
12.22
12.83
13.48
14.15
14.86
15.60
16,38
2,118.78
2,224.72
2,335,96
2,452.75
2,575`.39
2,704.16
2,839.37
25,425.37
26,696.64
28,031.47
29,433.05
30,904.70
32,449.93
34,072.43
Account Clerk H
1141
12.22
12.83
13.48
14.15
14.86
15.60
16.38
2,118.73
2,224.72
2,335.96
2,452.75
2,575.39
2,704.16
2,839.37
25,425.37
26,696.64
28,031.47
29,433.05
30,904.70
` 32,449.93
34,072.43
Parks Maintenance
1203
12.89
13.54
14.21
14.92
15.67
16.45
17.28
Worker J7
2,234.68
2,346.41
2463.73
2,586.92
2,716.26
2,852.08
2,994,68
26,816.13
28,156.93
29,564.78
31,043.02
32,595.17
34,224.93
35,936.17
Administrative
1257
13.47
14.15
14.85
15.60
16.38
17.19
18.05
Secretary
2,335.13
2,451.88
2,574.48
2,703.20
2,838.36
2,980.28
3,129.30
28,021,54
29,422.62
30;893.75
32,438.44
34,060.36
35,763.38
. 37,551.54
Senior Account
1257
13.47
14.15
14.85
15.60
16.38
17.19
18.05
Clerk
2,335.13
2,451.88
2,574.48
2,703.20
2,838,36
2;980.28
3,129.30
28,021.54
29,422.62
30,893.75
32,438.44
34,060.36
35,763.38
37,551.54
Senior Administrative
1365
14.20
14.91
15.65
16.44
17.26
18.12
19.03
Secretary
2,461.20
2,584.26
2,713.47
2,849.15
2,991:60
3,141.18
3,298.24
29,534.38
31,011.10
32,561.66 -
34,189.74
35,899:23
37,694.19
39,578.90
Code Enforcement
1437
15.40
16.17
16.98
17.83
18.72
1966
20.64
Officer
2,670.04
2,803.54
2,943.72
3,090.91
3,245.45
3,407.73
3,578.11
32,040.51
33,642.54
35,324.67
37,090.90
38,945.44
40,892.72
42,937.35
Recreation Specialist
1437
15.40
16.17
16.98
17.83
18.72
19.66
20.64
2,670.04
2,803.54
2,943.72
3,090.91
3,245.45
3,407.73
3,578.11
32,040.51
33,642.54
35,324.67
37,090.90
38,945.44
40,892.72
42,937.35
Assistant City Clerk
1437
15.40
16.17
16.98
17.83
18.72
19.66
20.64
2,670.04
2,803.54
2,943.72
3,090.91
3,245.45
3,407.73
3,578.11
32,040.51
33,642.54
35,324.67
37,090.90
38,945.44
40,892.72
42,937.35
Management
1519
16.28
17.09
17,95'
18.85
19.79
20.73
21.82
Information System
2,821.93
2,963.03
3,111.18
3,266.74
3,430.08
3,601.58
3,781.66
OUS) Technician
33,863.21
35,556.37
:37,334,19
39,200.89
41,160.94
43,218.99
45,379.94
Schedule A
CITY OFDIAMONDBAR
SALARY RANGES BY POSITION
FY 2000-2001
RevNed 07101 /00
JOB TITLE
A
B
C
D
E
F
G
Community Services
1635
17.52
18.39
19.31
20.28
21.29
22.36
23.47
Assistant
3,036.25
- 3,188.01
3,347.47
3,514.84
3,690.59
3,875.12
4,068.87
36,435.06
38,256.81
40,169,65
42,178.13
44,287.04
46,501.39
48;826.46
Development Services
1635
17.52
18.39
19.31
20.28
21.29
22.36
23.47
Assistant
3,036.25
3,188.07
3,347.47
3,514.84
3,690.59
3,875.12
4,068.87
36,435.06
38,256.81
40,169.65
42,178.13
44,287.04
46,501.39
48,826.46
Administrative
1635
17.52
18.39
19.31
20.28
21.29
22.36
23.47
Assistant
3,036.25
3;188.07
3,347.47
3,514.84
3,690.59
3,875.12
4,068.87
I
36,435.06
38,256.81
40,169.65
42,178.13
44,287.04
46,501.39
48,826.46
Assistant Engineer
1635
17.52
18.39
19.31
20.28
21.29
22.36
23.47
3,036.25
3,188.07
3,347.47
3,514.84.
3,690.59
3;875.12
4,068.87
36,435.06
38,256.81
40,169.65
42,178.13 _
44,287.04
46;501.39
48,826.46
Assistant Planner
1635
17.52
18.39
19.31
20.28
21.29
22.36
23.47
3,036.25
3,188.07
3,347.47
3,514.84
3,690.59
3;875.12
4,068.87
36;435.06
38y256.81
40,169.65
42,178.13
44,287.04
46;501,39
48,826.46
Accountant H
1635
17.52
-18.39
19.31
20.28
21.29
22.36
23.47
3,036.25
3,188,07
8,347.47
3,514.84
3,690.59
3,875.12
4,068.87
36,435.06
38,256.81
40,169.65
42,178.13
44,287.04
46,501.39
48,826.46
Public Works
1635
17.52
18.39
19.31
20.28
21.29
22.36
23.47
Supervisor
3,036.25
3,188.07
3,347.47
3,514.84
3,690.59,
3;S75.12
4,068.87
36,435.06
38,256.81
40;169.65
42,178.13
44,287.04
46;501.39
48,826.46
SeniorAdministrative
1752
18.83
19.77
20.76
21.80
22.89
24.03
25.23
Assistant
3,263.97
3,427.17
3,598.53
3,,778.46
3,967.38-
4,165.75
4,374.04
39,167.68
41,126.07
43,182.37
45,341.49
47,608.56
49,988.99
52,488.44
Sec to the City Mgr/
1890
20.25 ;
21.26
22.33
23.44
24.62
25.85
27.14
Office Manager
3,510.17
3,685.68
3,869.97
4,063.47
4,266.64
4,479.97
4,703.97
42,122.09
44,228.19
46,439.60
48,761.58
51,199.66
52,759.64 53,759.64-
56,447.63
Communications &
1897
20,33
21.35
22.41
23.53
24.71
25:95
27.24
Marketing Coord.
3,523.87
3,700.06
3,885.06
4;079.32
4;283.28
4,497.45
4,722.32
42,286.40 -
44,400.72
46,620.75
48,951.79
51,399.38 '-
53,969.35
56,667.82
Superintendent of
1897
20.33
21.35
22.41
23.53
24.71
25.95
27.24
Parks/Maintenance
3,523.87`
3,700.06
31885.06
4,079.32
4,253.28'
4,497.45
4,722.32
42,286.40
44,400.72
46,620.75
48,951.79
51,399.38
53,969.35
56,667 82
Senior Accountant
1897
20.33
21.35
22.41
23.53
24.71
25.95
27.24
3,523.87
3,700.06
3,885.06
4,079.32
4,283:28
4,497.45
4;722.32
42,286.40
44;400.72
46,620.75
48,951.79
51,399.38
53,969.25
56,667.82
Associate Planner
1987
21.29
22.36
23.48
24.65
25.88
27.18
28.54
3,690.97
3,875.52
4;069.30
4,272.76
4,486.40
4;710.72
4,946.26
44,291.70
46,506.28
48,831.60
51,273.18
53,836.83
56,528.68
59,355.11
Associate Engineer
1987
21.29
22.36
23.48
24.65
25.58
27.18
28.54
3;690.97
3,875.52
4,069.30
4,272,76
4,486.40
4,710.72
4,946.26
44,291.70
46,506.28
48,831.60
51,273.18
53,836.83
56,528.68
59,355,11
Recreation
1987
21.29
22,36
23.48
24,65
25.88
27.18
28.54
Superintendent
3,690.97
3,875.52
4,069.30
4,272.76
4,486.40
4,710.72
4,946.26
44,291:70
46,506.28
48,831.60
51,273.18
53,836.83
56,528.68
59,355.11
ScheduleA
CITY OF DIAMOND
BAR
SALARYRANGES BY POSITION
FY 2000-2001
Reused 07101 /00
JOB TITLE
A
B
C
D
E
F
G
Assistant to the
1987
21.29
22.36
23.48
24.65
25.88
27.18
28.54
City Manager
3,690.97
3,875.52
4,069.30
4,272.76
4,486.40
4,710.72
4,946.26
44,291.70
46,506:28
48,831.60
51,273.18
53,836.83
56;528,68
59,355.11
SeniorPianner
2136
22.89
24.04
25.24
26.50
27.82
29.22
30.68
3,967.80
4;166.19
4,374.60
4,593.22
4,822.88
5,064.03'
5,317.23
47,613.56
49,994.24
52,493.95
55,118.65
57,874.58
60,768.31
63,806.73
Senior Engineer
2136
22.89
24.04
25.24
26.50
27.82
29.22
30.68
3,967.80
4,166.19
4,374;50
4;593.22
4,822.88
5,064:03
5,317.23
47,613.56
49,994.24
52,493.95'
55,118.65
57,874.58
60;768.31
63,806.73
Communications &
2319
24.85
- 26.09
27.39
28.76
30.20
31.71
33.30
Marketing Director
4,306.75
4,522.09
4,748.20
4,985.61
5,234.89
5,496.63
5,771.46
51,681.04
54,265.09
56,978.35
59,827.27
62,818.63
65,959.56
69,257.54
City Clerk
231.9
24.85
26.09
27.39
28.76
30.20
31.71
33.30
4,306.75
4,522.09
4,748.20
4,985.61
5,234 89
5,496.63
5,771.46
51,681.04
54,265.09'
56,978.35
59,827.27
62,818.63
65,959.56.
69,257.54
Community Services
2571
27.55
28.93
30.37
31.89
33.49
35.16
36.92
Director
4,775.39
5,014.16
5,264.87
5,528.11
5,804.52
6,094.75
6,399.48
57,304.72
60,169.95
63,178.45
66,337.37
69,654.24
73,136.95
76,793.80
Finance Director
2571
27.55
28.93
30.37
31.89
33.49
35.16
36.92
4,775.39
5,014.16
5,264.87
5,528.11
5,804.52
6,094.75 -
6,399.48
57,304.72
60,169.95
63,178.45
66,337.37
69,654.24
73,136.95
76,793.80
Deputy Public Works
2571
27.55
28.93
30.37
31.89
33.49
35.16
36.92
Director
4,775.39
5,014.16
5,264.87
5,528.11
5,804.52
6,094.75
6,399.48
57,304.72
60,169.95
63,178.45
66;337.37
69,654.24
73,136.95
76,793,80
Comm. Development
2985
31.99
33.59
35.27
37.03
38.88
40.83
42.87
Director
5,544.81
5,822.05
6,113.15
6,418.81
6,739.75
7,076.74
7,430.57
66,537.69
69,864.58
73,357.81
77,025,70
80,876.98
84,920.83
89,166`87
City Eng/Public
2985
31.99
33.59
35.27
37.03
38.88
40.83
42.87
Works Director
5,544.81
5,822.05
6,113.15
6,418.81
6,739.75
7,076.74
7,430.67
66,537.69
69,864.58
73,357.81
77,025.70
80;876.98
84,920.83
89,166.87
Deputy City Manager
3172
33.99
35:69
37.48
39.35
41.32
43.39
45.55
5,892.25
6,186.86
6,496.20
6,821.01
7,162.06
7,520.16
7,896.17
70,706.95
74,242.30
77,954.41
81;852.13
85,944.74
90;241.98
94,754.08
City Manager*
3468
41.35
43.42
45.59
47.87
50.26
52.78
55.42
7,167.35
7,526.24
7,902.55
8,297.68
8,712.56
9,148.19
9,605.60
86;014.17
90,314.88
94,830.63
99,572.16
104;550.76
109,778.30'
115,267.22
Schedule B
CITY OF DIAMOND BAR
SALARY RANGES BY POSITION
FY 2000-2001
PART TIME/ HOURLY
Revised 07/01 /00
JOB TITLE
A g C
p
E
T♦
G
Comm. Svcs Worker
515 5;.98 6.14 6,29
6.45
6.61
6.78
6.94
Comm. Svcs Leader I
537 6.34 6.91 7,49
8.06
8.63
9.20
9.77
Comm. Svcs Leader H
753 8.06 8.63 9.20
9.77
10.35
10.94
11.51
InternMart-Time
753 8.06 8.63 9.20
9.77
10.35
10.94
11.51
Parks Wee Helper
753 8.06 8.63 9.20
9.77
10.35
10.94
11.51
Comm. Svcs Coordinator 1222 12.22 12.83 13.48
14.15
14.86
15.60
16.38
Engineering Aide
1343 13.47 14.14 14.85
15.59
16.38
17.19
18.06
CITY COUNCIL REPORT
AGENDA 1\10.7 -
MEETING DATE: February 6, 2001
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, Interim City Manag4r
SUBJECT: Status Report -
Lanterman Developmental Center;
Industry East Development Project;
Community f Senior Center and LibraryProject;
State Route 60 Truck Lane Study;
Recreation Trails and Bicycle Route Master Plan;
Integrated Waste Management System
RECOMMENDATION: It is recommended that the City Council receive the presentation
and direct staff as appropriate.
BACKGROUND:
This presentation will provide the City Council with a status report on the referenced projects
Lanterman Developmental Center
In October 2000_the State Department of Developmental Services and the Cities of Diamond
Bar; Walnut and Pomona signed a Statement of Principles and Commitment regarding the
proposed expansion of the Lanterman Developmental Center. The Statement of principles and
Commitment calls for the reduction of the overall available number of beds to serve clients at
the facility, requires a phase-in plan for the transfer of clients from other facilities, and mandates
that, after treatment, individuals are placed back in the community they resided in prior to
placement at Lanterman Developmental center. The Statement requires the development of a
facility security plan prior to any severe behavorial patient being moved. In addition, the
Statement requires the creation of a Community Advisory Committee to review the
implementation of the agreement.
City staff and Sheriff.. Department staff visited a State operated several behavior facility in Yuba
City in November 2000. The City. Council has appointed members of the community to serve on
the Community Advisory Committee. The Advisory Committee, Co -Chaired by Mayor Pro Tem
Herrera has had an initial meeting, held December 12, 2000 and is scheduled to meet again in
March to tour a several behavioral facility located in Cathedral City.
City Council Status Report
February 6, 2001
Page 2
The Diamond Bar Lanterman Developmental Center Advisory Committee has continued to
participate in the monitoring of activities regarding the expansion of the facility. Sub -committees
have been established for the purpose of reviewing safety, environmental documentation,
communications, compliance and preparation of a revised mission statement for the Committee.
The next meeting of the Committee is scheduled for March 5 2001. Mayor Pro Tem Herrera
continues to participate as an appointed member of the State Restructuring Committee for
Developmental Centers.
Industry East Development Project
In mid -2000 the City of Industry proposed the development of a 6.6 million square footindustrial
project to be located on the east side of Brea Canyon Road, extending parallel to the railroad
tracts, to the east side of Grand Avenue. The project generated several concerns from
Diamond Bar residents and business owners. The City established the Industry East Advisory
Committee to assist the City in an appropriate response to the proposal. Chaired by former
Mayor O'Connor and Councilmember Huff, the City reviewed and
commented upon the Industry prepared Environmental Impact Report. The 'City comments
resulted in the insertion of additional mitigation measures designed to protect adjacent Diamond
Bar residents and properties from the anticipated impacts associated with the development.
The City of Diamond Bar and the City of Industry continue to work' cooperatively in the
formulation of a traffic impact analysis to ensure the appropriate level of project contributions
from Industry to the City of Diamond Bar for use in the mitigation of traffic congestion.
The City of Industry has approved the development of the warehouse and manufacturing project
in late 2000. Construction has commenced in the form of mass grading and utility relocations.
The first of several industrial buildings are expected to commence construction mid -year.
Community / Senior Center / Library Project
Upon the conclusion of an extensive public participation process the City Council selected
Summit Ridge Park as the preferred site to construct a new community / senior center and
library project. The Council, has awarded a design services contract to Gonzales/Goodale
Architects to prepare site planning and massing plans for these community facilities.
In addition, the engagement includes the preparation of architectural drawings for the
Community and Senior Center. The City has contracted with Bonterra Consulting to prepare
the necessary environmental documentation for the park site. A public meeting was held on
November 15, 2000 to provide the community with a report'on the progress to date. Several
client /architect meetings have been held as the architects have begun their initial work. A joint
study session of the City Council and Planning Commission to review the proposed site
planning efforts and to begin the commencement of the next phase of design has been
scheduled for February 13, 2001.
City Council Status Report
February 6, 2001
Page 3
The City Council has directed its staff to pursue library funding in order to bring the project to
reality. City representatives have met with our local legislators and with members of the State
Librarian staff in an effort to receive funding for the project. Staff is scheduled to meet with the
Los Angeles County Librarian to discuss coordination with the County in an application for
library bond funding and to discuss the logistics of such a project. Future discussion will be held
with the school districts in order to develop a school program for the facility, which will address
the needs of all Diamond Bar residents.
State Route 60 Truck Lane Stud
The Southern California Association of Governments is in the process of " adopting a Regional
Transportation Plan for the six county area of Southern California. Goods movement is a,major
component of the regional study. State Route 60 Freeway is a significant heavy-duty truck
route transferring goods from the ports to,states east of California. The current volume of truck
traffic is expected to increase over 60 per , cent by the year 2025. SCAG staff and their
consultants examined the use of the San Jose Creek Wash as an alternative or bypass to the
freeway. The alternative route study was conducted without notice to the effected cities or
public meetings in our City. The wash alternative would create numerous conflicts with and
impacts to the communities of Diamond Bar, Walnut and Pomona. Diamond Bar has led efforts
to remove the specific reference to the use of the San Jose Creek Wash as an alternative route.
On February 1, 2001, with the assistance of the City of Walnut, City of Industry, Cal Poly,
Lanterman Developmental Center, San Gabriel Valley Council of Governments, Congressman
Miller, Senator Margett, and Assemblyman Pacheco the SCAG Regional Council removed the
specific reference to the San Jose Creek Wash from the report and its recommendations and
has agreed to explore all alternatives and options in future studies.
Please refer to the attached status reports regarding the Recreation and Trails and Bicycle
Route Master Plan and the Integrated Waste Management System.
Staff will be available to expand upon the reports provided herein at the City Council meeting
Attachments
Recreation Trails and Bicycle Route Master Plan
Up -Date — 2/1/01
The Parks & Recreation Commission and Traffic & Transportation Commission are still
working with staff and consultants to develop the draft Recreation Trails and Bicycle
Route Master Plan. The Commissions will conduct two open houses this week where
the public can provide input on proposed priorities that are included in the plan. The
Commissions will hold a joint meeting on Thursday, February 22 to discuss the input
received at the open houses and to finalize recommendations and priorities. The
Commissions may meet again in early March to complete the final draft document. It is
anticipated that the final draft document will be presented to the Planning > Commission
by the end of March and to the City Council by the end of April or early May.
The final document will include:
1. Inventory of existing Designated Trails/Routes as to their status and suitability for
continued designation.
2. Identification of other opportunities for routes, including easements (public and
quasi -public).
3. Identification of opportunities to tie into the trail/route systems of adjacent
jurisdictions and to regional systems:
4. Recommend goals and objectives of the recreational trail and bicycle route plan.
5. Identification of opportunities to expand the system.
6. Recommend routes for removal from the existing system that no longer meet the
parameters of public trails/routes.
7. Identification of ways to enhance the system by upgrading/expanding existing
routes and adding new ones.
8. Recommend trail head locations and prioritize improvements.
9. Recommend trail standard for each trail location. `
10. Schematic of each trail including details such as type, standard, degree of
difficulty and length.
11. Land requirements and cost estimates for the development of each trail.
12. Identification of the various funding sources' available to develop each trail.
MEMORANDUM
The introduction of green waste collection has accounted for half of this increase. It
appears that at this juncture, the diversion rate for the residential sector is about 40%. It
is also noted that an equal number of residents have chosen the smallest of the three
possible cart sizes (35 gallons) as well as the largest cart size (96 gallon).
It is still too early to determine if the program has reached a plateau in diversion. A
similar city, Claremont, increased diversion to about 75% of residential waste generation.
We should probablyexpect our residential diversion to reach a similar level, although our
variable rate is not as pronounced as Claremont's.
Staff and Council have also received a number of comments from residents about the new
automated system. Some are positive, but some are questioning both the intent and scope
of the new system. For instances, residents have noted that `one barrel is not enough',
`my rate has gone up', `there are errors in billing', `why am I paying more for the same
level of service', and `the carts are blocked by cars or the lids are not closed'.'
A premise of the automated variable rate cart system is that each residential unit pays for
service in a rough proportion to the amount of waste disposed, which is similar in concept
to electricity, water, and gas usage and rates. While the variable rate does not exactly
mirror the amount of waste (we cannot 'offer an unlimited number of types and sizes of
carts), we have created a system that allows for three standard capacities for trash, 35 -
gallon, 64 -gallon, and 96 -gallon, and up to two `free' carts each for green wastes and
recyclables. By doing so, residents have the incentive to reduce their rates by taking
advantage of the `free' recycling service. Prior to the program, those residents who
wasted less actually subsidized residents who wasted more, since all paid one rate
regardless of generation. Typically, residents produced two 64 -gallon containers' worth
of waste (128 -gallons); today, each resident can receive three 64 -gallon carts (192 -
gallons) at about the same cost. However, those who produce less can take advantage of
the 35 -gallon cart pricing, while those producing more will have to pay the 96 -gallon
rate. This achieves the objective established by the AB 939 mandate of providing
incentives through rate structures to reduce and recycle our waste.
With regards to billing errors, our service provider has indicated that any problems will
be resolved to the satisfaction of our residents when the error is the service provider's
fault. It is noted that residents have had at least 60 days from initial rollout to gauge the
usage of their trash cart, and to determine if a different capacity is needed without charge
for the change. Plus, each resident has the opportunity to reduce their rate even more by
participating in our home composting and grass' cycling program. All that a resident must
do is attend a home composting' workshop, sign up for a free composter, use the
composter or grass cycle to eliminate recoverable green wastes, arrange for the service
provider to pick-up the green waste cart, and make sure that no acceptable green wastes
are disposed. The discount can amount to nearly $34 per year, and all the compost the
resident can use.
As with any new program, there is a period of adjustment for both the hauler and the
resident. Patience is asked of all of us to allow the system to take effect. If problems
2
exist they can be corrected; but we have found the system's implementation to be easy
and smooth.
Nonetheless, we urge any resident who hasproblemsor issues to take a moment and let
the City staff know. If there are ways that staff can assist to help the resident to adjust to
the new system, the City would be pleased to do so. Just like the commercial sector
program, City staff and the hauler can even visit with residents to explain the new system
and provide some outreach on how best to use the new system.
Bin -service (commercial and multi -family) program - It is noted that businesses have
long paid rates commensurate with waste [more waste i.e. more cost} generation. In a
way, this has acted to develop some diversion. But, low disposal costs and economy of
scale considerations have not been enough to make diversion common throughout the
sector. To spur diversion in the bin sector; our new rate structure provides even more
incentive by increasing the relative rates for more frequent collection.
The City has coupledthe new rates with an extensive outreach program (waste audits).
The Citywide waste audits are about 15% complete. Much more work has to be done to
meet our tentative schedule this year. As such, no preliminary figures are available yet
on diversion. The haulers are likewise just beginning their program implementation.
Staff will be coming back with an in-depth report on the waste audits in March.
,
3
CITY OF DIAMOND BAR
AGENDA REPORT
AGENDA NO. 1
TO: Honorable Mayor and Members of the City Council
MEETING DATE: February 6, 2001
REPORT DATE; January 24, 2001
FROM: James DeStefano, Interim City Manager
TITLE: City of Diamond Bar Energy Conservation Plan
SUMMARY: Over the past 2 months, the state of California has been in the throes of a severe energy
crisis. Rolling blackouts have affected large portions of the state and energy providers have had great
difficulty in providing enough power to satisfy the state's ever-increasing electrical needs. Due to the
severity of the situation, the League of California Cities has requested that all member cities develop plans
and policies which will serve to reduce and restrict the total amount of energy expended, In order to
comply with this request, City staff have developed a comprehensive "Energy Conservation Plan" which is
intended to reduce the expenditure of energy at all City -owned facilities.. The Plan targets the following
three areas for consumption reduction: City Hall, Public Works and Community Services, A section has
also been included which focuses on the public information efforts undertaken by the City to inform and
educate its residents on the energy crisis. In order to avert the need for future rolling blackouts, it is
imperative that both individuals and cities make a conceited, conscious effort to reduce power usage. City
staff believes that the proposed reductions to its energy usage, combined with the dissemination of
information to the public, will serve to relieve increased tension on the system and help keep the power
available to every resident for the duration of the crisis,
RECOMMENDATION: It is recommended that the City Council of the City of Diamond, Bar receive and
file the proposed Energy Conservation Plan for all City facilities.
LIST OF ATTACHMENTS XX Staff Report — Public Hearing Notification
Resolution(s) — Bid Specification (on file in City Clerk's office)
_ Ordinance(s) Other:
- Agreement(s)
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been reviewed NIA Yes No
by the City Attorney?
2. Does the report require a majority vote? N/A Yes No
3. Has environmental impact been assessed? N/A _ Yes No
4. Has the report been reviewed by a Commission? NIA Yes No
Which Commission?
5. Are other departments affected by the report? X Yes_ No %
Report discussed with the following affected departments: Public Works, Community Services,
Communications and Marketing
POORE 1 WE BY'
Ja es DeStefan David Doyle Todd Strojny
Interim City Manager Deputy City Manager Sr. Administrative Assistant
CITY COUNCIL REPORT
AGENDA NO.
MEETING DATE: February 6, 2001
TO: Honorable Mayor and Members of the City Council
FROM: City Manager
SUBJECT: City of Diamond Bar Energy Conservation Plan
ISSUE STATEMENT:
Should the City Council receive and file the proposed Energy Conservation Plan
for all City facilities?
RECOMMENDATION:
It is recommended that the City Council of the City of Diamond Bar receive and
file the proposed Energy Conservation Plan for all City facilities,
BACKGROUND/DISCUSSION:
Over the past 2 months, the state of California has been in the throes of a severe
energy crisis. Rolling blackouts have affected large portions of the state and
energy providers have had great difficulty in providing enough power to satisfy
the state's ever-increasing electrical needs. Due to the severityof the situation,
the League of California Cities has requested that all member cities develop
plans and policies which will serve to reduce and restrict the total amount of
energy expended. In order to comply with this request, City staff have developed
a comprehensive "energy conservation plan" which is intended to reduce the
expenditure of energy at all City -owned facilities. The Plan targets the following
three areas for consumption reduction: City Hall, Public Works and Community
Services. In addition, a section has been included which focuses on the public
information efforts undertaken by the City to inform and educate its residents on
the energy crisis.
CITYHALL FACILITY
Most of the facility's electrical expenditure centers around lighting, computer
usage, and thermostat regulation. Although most members of City staff practice
energy conservation and are prudent in their use of electrical sources, there are
several measures which can be considered to increase efficiency;
Maintain building thermostats for heating systems at no higher than 70
degrees Fahrenheit and for cooling systems no lower than 78 degrees
Fahrenheit.
• Lights in unoccupied rooms (except security lights) should be turned
off,
• Computers, monitors and printers should be turned off during non-
business hours.
• Computers and monitors should be enabledand set to power -down
(sleep) after five minutes of non-use.
• Any refrigerated water coolers and drinking fountains should be
unplugged during non -work hours.
• Overhead lightingshould be reduced as much as. possible without
creating unsafe conditions or interfering with the performance of duties.
PUBLIC WORKS
In the Public Works Division, a,large portion of the total electrical usage revolves
around traffic signals and street lights. Although the street lights are owned and
maintained by the Los Angeles County Lighting Maintenance District, the City
does own and control traffic signal operations. Currently, the City's traffic signals
utilize conventional incandescent bulbs and consume a total of approximately
520,000 kilowatts of electricity annually. In order to control costs and reduce
total electrical output, City staff researched and determined that signals
consisting of light emitting diodes (LEDs) were the most energy and cost efficient
lights on the market today. The request to convert all City traffic signals to the
LED bulbs was approved by City Council in January of 2001 and should be fully
implemented by the end of the current fiscal year. Once installed, the new LED
lights will consume approximately 38,000 kilowatts, or 93 percent less electricity
than the previous lights.
COMMUNITYSERVICES
A large portion of electrical usage in the Community Services Division is
committed towards lighting for both the City's ball fields as well as several
recreational facilities.' In an effort to reduce this demand, the following steps are
being considered:
Consider charging user groups for use of the lighted ball fields. The fee
would be between $10 and $20 (per hour - per field), depending on location.
To maintain costs to the non-profit user groups, staff would work with each
group to consolidate practice locations. Currently, groups connected to the
same sport (i.e. soccer) utilize many of the City's parks at various times
throughout the course of the week, especially at night. Under this process,
the City would contact each of the user groups and request that they reduce
the number of lighted locations and number of nights they practice. The end
result is that the groups would use fewer lighted facilities, which results in less
energy consumption and lower costs.
• All lights for the park athletic facilities will shutoff at 9:00 PM instead of 10.00
PM and include the following athletic facilities:
Maple Hill Park
Lorbeer Middle School —
Pantera Park
Peterson Park—
Ronald Reagan Park -
three tennis courts
one sports field
two ball fields, two tennis courts, three
basketball courts
two ball fields
three'tennis courts, one basketball court
The only exception to this policy would be the adult softball league, which
uses Peterson Park on Wednesday evenings. Due to conflicts in scheduling ,
the teams will not be able to play their games earlier in the evening.
Currently, athletic facility lights are on daily (including weekends) from about 5:00
PM until 10:00 PM, resulting in a total output of 35 hours per week. A reduction
in the use of lights daily from 10:00 PM to 9:00 PM will result in a savings of 20%.
• All restrooms which are located at lighted facilities would close at 9:00 PM
instead of 10:00 PM. This action will reduce consumption of electricity by
approximately 20%. The proposed policy would affect the following parks:
Heritage Park
Maple Hill Park
Pantera Park
Peterson Park
Ronald Reagan Park
Sycamore Canyon Park
• Reduce the operating time of City buildings by one hour per day, seven days'
per week. Currently, buildings are available for about 100 hours per week.
Reducing their availability by one hour per day results in a 7% reduction in the
amount of time they are open for operations. The following facilities would be
affected by this action:
Heritage Park Community Center
Pantera Park Activity Room
Sycamore Canyon Park Portable Building
MARKETING
From the onset of the power crisis, the City's Communications and Marketing
Department has been actively informing the public of the underlying issues
surrounding the crisis, as well as offering advice on how to conserve energy:
• In late December, a new "Information Alert" on the energy crisis was
produced and distributed in hard copy form at City Hall (up front) as well as
posted on the City's community bulletin boards. Additionally, copies of the
flyer were distributed to all of the schools in the Walnut Valley Unified School
District.
{
4
• During the same time frame, an advertisement was produced and placed in
the'Weekly" which asked residents to conserve on holiday lighting by curbing.
hours of operation,
• In early January, an updated information alert was produced and posted on
the web site and included power usage update links to Edison International
and the California Independent Systems Operator, The posting was recently
enhanced to include two additional "energy-saving" links to Southern
California Edison and the federal Consumer Information Center. In the
coming weeks and months, the informational alerts will also be inserted into
the local papers on a regular basis.
• The Marketing Department will also work with the Chamber of Commerce in
order to advise the businesses community of the crisis by providing
informational material related to energy conservation.
The current energy crisis facing the state appears as if it will continue indefinitely
until more energy plants are repaired and/or constructed. to order to avert the
need for future rolling blackouts, it is imperative that both individuals and cities
make a concerted, conscious effort to reduce power usage. City staffbelieves
that the proposed reductions to its energy usage, combined with the
dissemination of information to the public, will serve to relieve increased tension
on the system and help keep the power available to every resident for the
duration of the crisis.
Prepared By: Todd Strojny, Senior Administrative Assistant
x
REDEVELOPMENT AGENCY OF THE CITY OF DIAMOND BAR
REGULAR MEETING •F THE BOARD •F DIRECTORS
JANUARY 16, 2001'
1. CALL TO ORDER: Chairman Chang called the meeting to order at 10:06
p.m. in the South Coast Air Quality Management District Auditorium, 21865 E.
Copley Drive, Diamond Bar, California.
ROLL CALL: Agency Members Herrera, Huff, O'Connor, Chairman
Chang. Vice Chairman Ansari was excused.
Also present were: James DeStefano, Interim Agency Manager; Craig
Steele, Assistant Agency Attorney; David Doyle, Deputy City Manager; David Liu,
Director of Public Works; Bob Rose, Community Services Director; Linda Magnuson,
Finance Director; Mike Nelson, Communications and Marketing Director and Lynda
Burgess, Agency Secretary.
2. PUBLIC COMMENTS: None Offered.
3. CONSENT CALENDAR: AM/O'Connor moved, AM/Herrera seconded, to approve
the Consent Calendar as presented. Motion carried by the following Roll Call vote:
AYES: AGENCY MEMBERS - Herrera, Huff, O'Connor, Chair/Chang
NOES: AGENCY MEMBERS None
ABSENT: AGENCY MEMBERS - VC/Ansari
3.1 APPROVED MINUTES - Regular Meeting of December 19, 2000 - As
submitted.
3.2 REVIEWED & APPROVED TREASURER'S STATEMENT - for November
2000.
4. PUBLIC HEARINGS: None
5. OLD, BUSINESS: None
6. NEW BUSINESS: None
7. AGENCY MEMBER COMMENTS: e None Offered.
DIAMONDBAR FIELOPMENT AGENCY>
RUN DATE: 01131/2001 15:18:44
VOUCHER REGISTER
PAGE: i
DUE THRU: 02/06/2005
FUND/SECT-ACCT-PROJECT-ACCT
PO #
INVOICE DESCRIPTION AMOPREPAID
UNT DATE DECK
CONRAD & ASSOCIATES
6107110-44010--
A10166
3663 PROF.SVCS - AUDITING
500:00
TOTAL PREPAIDS.
.00
TOTAL VM104M
500.00
TOTAL DUE VENDOR
500.00
WARREN SIECKE
6107110-46412-80700-45412
9471
4675 PROF,SVCS-TRFFC SGML DSM
2,580.00
6107110-46412-R0800-46412
9470
4674 PROF.SVCS-TRFFC SGML DSGN
5,985.00
TOTAL PREPAIDS
.00
TOTAL VOUCHERS
8,565.00
TOTAL DUE VENDOR
8,565;00
REPORT TOTAL PREPAIDS -
.00,
'REPORT TOTAL VOUCHERS
9,065.00
REPORT TOTAL
9,065.00
i
DIAMOND BAR REDEVELOPMENT AGENCY
AGENDA REPORT
AGENDA NO. $,
TO: James DeStefano, Interim Executive Director
MEETING DATE: February 06, 2001 REPORT DATE: January 26, 2001
FROM: Linda G. Magnuson, Finance Director
TITLE:
Treasurer's Report — December 319 2000
SUMMARY:
Submitted for the Redevelopment Agency Board's review and approval is the Treasurer's Statement for the
month of December 2000.
RECOMMENDATION:
Review and approve
LIST OF ATTACHMENTS:
X Staff Report
_ Resolution(s)
Public Hearing Notification
Bid Specification (on file in City
Clerk's office)
- Ordinance(s) ® Other:
T Agreement(s)
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been reviewed
_ Yes —No
by the City Attorney?
2. Does the report require a majority vote?
_ Yes _ No
3 Has environmental impact been assessed? N/A
_ Yes _ No
4. Has the report been reviewed by a Commission? N/A
_ Yes _ No
Which Commission?
5. Are other departments, affected by the report? N/A
_ Yes _ No
Report discussed with the following affected departments:
REVIEWED BY: REVIEWED BY;
DEPARTMENT HEAD:
J es DeStefa'i io David A. Doyle
<y
Linda G. Ma nn0s
g
Interim Executive Director Deputy City Manager
Finance Director
DIAMOND BAR REDEVELOPMENT AGENCY REPORT
AGENDA NO,
MEETING DATE: February 06, 2001
TO: Chairman and Members of the Board
FROM: James DeStefano, Interim Executive Director
SUBJECT: Treasurer's Statement — December 31, 2000
ISSUE STATEMENT:
Per Agency policy, the Finance Department presents the monthly Treasurer's Statement for the
Redevelopment Agency Board's review and approval.
RECOMMENDATION:
Approve the December 2000 Treasurer's Statement.
FINANCIAL SUMMARY:
No fiscal impact.
BACKGROUND:
Submitted for the Board's review and approval is the Treasurer's Statement for the month of
December 2000. This statement shows the cash balances for the Redevelopment Agency, with a
breakdown of bank account balances, investment account balances and the effective yield earned
from investments.
PREPARED BY:
Linda G. Magnuson
DIAMOND BAR REDEVELOPMENT AGENCY
TREASURER'S MONTHLY CASH
STATEMENT
December 31, 2000
B�GI(�1N1NG
TOANSFERS
ENDiNG>°
BAS RECEIPTS , , , :.D1
BURSEMEIVTS
REDEVELOPMENT AGENCY CIPI'D $165,876.95 $4,474.77
$149,318.80
$21,032,92
LOW & MOD INCOME HOUSING FD
REDEVELOPMENT DEBT SVC FD
TOTALS $165,876.95 $4,474.77.
$21,032.92
$149,318.80 $0.00
SUMMARY OF CASH:
DEMAND DEPOSITS:
GENERAL ACCOUNT
$21,032.92
TOTAL DEMAND DEPOSITS
$21,032,92
TOTAL CASH
$21,032.92
L.A.I.F - Effective Yield for December 2000 6.53590
Certificate of Deposit Yield (05/06/00-11 /05/00; 5.500%
James DeStefano, 14 rim Treasurer