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HomeMy WebLinkAbout01/16/2001Tuesday, January 16, 2001 5:30 p.m. - Study Session CC-2 6:3Q p.m. — Regular Meeting South Coast Air Quality Management District Main Auditorium 21865 East Copley Drive Diamond Bar, CA 91765 Mayor Bob Huff Mayor Pro Tem Carol Herrera Council Member Eileen Ansari Council Member Wen Chang Council Member Debby O'Connor Interim City Manager James DeStefano City Attorney Michael Jenkins City Clerk Lynda Burgess Copies of staff reports or other written documentation relating to agenda items are on file in the office of the City Clerk, and are available for public inspection. if you have questions regarding 'an agenda item, please contact the City Clerk at (909) 860-2489 daring regular business hours. In an effort to comply with the requirements of Title 11 of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment; assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Have onlineCouncilare now .• on City of Diamond Bar's web site at MVw.CityofDiamondBar.conn Please refrain from smoking eating or dnnlang to the Council Chambers. The City ofDiamend Bar uses recycled paperand encourages you to do the same. DIAMOND BAR CITY COUNCIL RULES (ALSO APPLIES TO CONMIISSION AND CON UTTEE MEETINGS) PUBLIC INPUT The meetings ofthe Diamond Bar. City Council are open to the public. A member ofthe public may address the Council on the subject of one or more ' agenda items and/or other items of interest which are within the subject matter jurisdiction ofthe Diamond Bar City Council. A request to address the Council should be submitted in person to the City Clerk As a general rule the opportunity for public comments will take place at the discretion ofthe Chair. However, in orderto facilitate the meeting, persons who are interested parties for an item may be requested to give their presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or the total amount oftime allocated for public testimony based on the number of people requesting to speak and the business ofthe Council. Individuals are requested to refrain from personal attacks towards Council Members or other citizens. Comments which are not conducive to a positive business meeting environment are viewed as attacks against the entire City Council and will not be tolerated Your cooperation is greatly appreciated In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public comment on items previously considered by the Council. (Does not apply to Committee meetings.) In accordance with State Law (Brown Act), all matters to be acted on by the City Council must be posted at least 72 hours priorto the Council meeting. In case of emergency, or when'a subject matter arises subsequent to the posting ofthe agenda, upon making certain findings the Council may act on an item that is not on the posted agenda CONDUCT IN THE CITY COUNCIL CHAMBERS The Chair shall order removed from the Council Chambers any person who commits the following acts in respect to a regular or special meeting ofthe Diamond Bar City Council A. Disorderly behavior towar&the Council or any member ofthe staffthereof, tending to interrupt the due and orderly course of said meeting. B. A breach ofthe peace, boisterous conductor violent disturbance, tending to interrupt the due and orderly course of said meeting. C. Disobedience of any lawful order ofthe Chair, which shall include an order to be seated or to refrain from addressing the Board, and D. Any other unlawful interference with the due and orderly conduct of said meeting, INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL .agendas for the regular Diamond Bar City Council meetings are prepared by the City Clerk and are available 72 hours prior to the meeting. Agendas are available electronically and may be accessed by a personal computer through a phone modem. Every meeting ofthe City Council is recorded on cassette tapes and duplicate tapes are available for a nominal charge. ADA REQUIREMENTS A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area. Sign language interpreter services are also available by giving notice at least three business days in advance ofthe meeting. Please telephone -(909) 860-2489 between 8 a.m. and 5 pm Monday through Friday. HELPFUL PHONE NUMBERS Copies of Agenda, Rules ofthe Council, Cassette Tapes of Meetings (909) 860-2489 Computer Access to Agendas (909) 860 -LINE General Information (909) 860-2489 NOTE: ACTION MAY BE TAKEN ON ANY ITEM IDENTIFIED ON THE AGENDA. I Next Resolution No. 01-01 Next Ordinance No. 01 (2001) STUDY SESSION - 5:30 p.m. CC -2 Goals & Objectives 1. CLOSED SESSION: None 2. CALL TO ORDER: 6:30 p.m. January 16,2001 PLEDGE OF ALLEGIANCE: Mayor INVOCATION: 1St Counselor Dan Stevenson, Churchof Jesus Christ of Latter Day Saints ROLL CALL: Council Members Ansari, Chang, O'Connor, Mayor Pro Tem Herrera, Mayor Huff APPROVAL OF AGENDA: Mayor 3A. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.A.1 Presentation of Certificate of Recognition to the Friends of the Library for their donation of $25,000 to the Diamond Bar Library for purchase of books and materials for the "Homework Center" to be used at the Library.' 3.A2 Presentation of Certificate of Recognition to Diamond Bar High School Brahma Foundation for their contribution to the High School for their technology improvement program. 3.A.3 Presentation of Certificate of Recognition to Diamond Ranch High School Booster Club for their contribution to the High School for their technology program. 3.A.4 Presentation of City Tile to Martha =House for her years of "service as a Member of the Mt. Sac Board of Directors. 3.A.5 Presentation of Certificate of Recognition to Dominic Robinson for being named Most Valuable Player at the inaugural National High School Star Football game and for being named to the CalHi Sports' All -State Defensive Team. 3.A.6 Introduction of Kirk Phillips, Associate Engineer, I JANUARY 16, 2001 PAGE 2 '3.A.7 Presentation by ''Rick Meza with Southern California Edison re: Power shortages 3B. CITY MANAGER REPORTS AND RECOMMENDATIONS: 4. 4.a PUBLIC COMMENTS: "Public Comments" is the time reserved on, each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the costed 5. 4.b RESPONSE TO PUBLIC COMMENT: under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. SCHEDULE OF FUTURE EVENTS: 5.1 JOINT MEETING OF CITY COUNCIL AND PLANNING COMMISSION —Re: Community/Senior Center Project = January 23 2001 — 6:00 p.m., AQMD` Auditorium, 21865 E. Copley Dr. 5.2 PLANNING COMMISSION January 23, 2001 7:00 p.m., AQMD Auditorium 21865 E. Copley Dr. 5.3 PARKS AND RECREATION COMMISSION — January 25,2001 — 6:00 p.m., AQMD Board Hearing Room, 21865,E. Copley Dr. 5.4 JOINT MEETING OF PARKS AND RECREATION AND TRAFFIC AND TRANSPORTATION COMMISSION Re: Trails Master Plan - January 25, 2001 -7:00 p.m., AQMD Room CC -8, 21865 E. Copley Dr. 5.5 5.6 5.7 W COMMUNITY OPEN HOUSE — (Discussion of Trails Master Plan)- February 1, 2001 — 7:00 — 9:00 p.m. — AQMD Room CC -2, 21865 E. Copley Dr. COMMUNITY OPEN HOUSE -- (Discussion 'of Trails Master Plan) — February 3, 2001 - 10:00 a.m. - Noon — Heritage Park Community Center, 2900 S. Brea Canyon Rd. COMPOSTING WORKSHOP - February 3, 2001 - 10:00 a.m. — Noon — Heritage Park Community Center, 2900 S. Brea'Canyon Rd: COUNCIL MEETING - February 6, 2001 — 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr. JANUARY 16, 2001 PAGE 3 5.9 HOUSEHOLD HAZARDOUS WASTE ROUND -UP — Saturday, February 10, 2001 9:00 a.m. — 3:00 p.m., 1300 block of Bridgegate Dr. 6. CONSENT CALENDAR: 6.1 APPROVAL OF MINUTES: 6.1.1 Study Session of December 19, 2000 —Approve as submitted. 6.1.2 Regular Meeting of December 19, 2000 Approve as submitted. 6.1.3 Special Meeting of January 4, 2001 -Approve as submitted. Requested by: City Clerk 6.2 PARKS AND RECREATION COMMISSION MINUTES Regular Meeting of November 16, 2000 — Receive_ and File. Requested by: Community Services Division 6.3 PLANNING COMMISSION MINUTES: 6.3.1 Regular Meeting of November 14, 2000 Receive and File: 6.3.2 Regular Meeting of November 28, 2000 - Receive and File. Requested by: Planning Division 6.4 TRAFFIC AND TRANSPORTATION COMMISSION MINUTES — Regular Meeting of November 9, 2000 — Receive and File. Requested by Public Works Division 6.5 VOUCHER REGISTER — Approve Voucher Register dated January 16, 2001 in the amount of $301,620.38. Requested by Finance Division 6.6 TREASURER'S STATEMENT — Submitted for City Council's review and approval is the Treasurer's Statement for the month of November, 2000. Recommended Action: Review and approve. Requested by: Finance Division 6.7 SECOND READING OF ORDINANCE NO 07(2000) — AN ORDINANCE OF THE CITY OF DIAMOND BAR AMENDING THE STORM WATER AND URBAN RUNOFF POLLUTION CONTROL ORDINANCE TO PROVIDE JANUARY 16, 2001 PAGE 4 STORM WATER POLLUTION CONTROL FOR, PLANNING AND CONSTRUCTION OF NEW DEVELOPMENT AND REDEVELOPMENT PROJECTS AND AMENDING THE DIAMOND BAR MUNICIPAL CODE - The State Water Resources Control Board received a petition for review of the actions and failures to act on the part of the Regional Water Quality Control Board (Regional Board) on February 25, 2000, from a number of cities and co -petitioners concerning the Standard Urban Storm Water Mitigation Plan (SUSMP). The Board subsequently held a hearing on June 7 and 8, 2000 to receive testimony and draft an order related to the petitioners' filing. On October 5, 2000, the Board ;issued the final order concerning SUSMP that extended the deadline for storm water permittees to adopt ordinances implementing SUSMP requirements from Sept. 8, 2000 to January 15, 2001, and for effective dates of the final SUSMP requirements from October 8, 2000 to February 15, 2001. On December 19, 2000, Council approved first reading of Ordinance No. 07(2000). Recommended Action: It is recommended that the City Council approve second reading by title only, waive full reading and adopt Ordinance No. 07(2000) entitled: An Ordinance of the City of Diamond Bar Amending the Storm Water and Urban Runoff Pollution Control Ordinance to provide Storm Water Pollution Control For Planning and Construction of New Development and 'Redevelopment Projects and Amending the Diamond Bar Municipal Code. Requested by: Public Works Division 6.8 LETTER OF AGREEMENT #P0006269 FOR THE BREA CANYON ROAD BIKE TRAIUSTREET IMPROVEMENT PROJECT - The MTA issued the 1999 Transportation Improvement Program (TIP) Call for Projects on October 28, 1998. The program is a competition through which various Federal, State and County transportation funds are awarded to the most promising regionally significant projects. Public agencies that provide transportation facilities or services within L.A. County can apply for funding for regional transportation projects and programs. The City submitted the Brea Canyon Road 'Streetscape and Street Improvements Project on January 29 1999. The proposed work includes resurfacing, striping, landscaping, pedestrian lighting, sidewalks and bike paths on and adjacent to Brea Canyon Rd. between Pathfinder Rd. and the southerly City limits. On October 21, 1999, the MTA approved funding ($1,312,000) for'our project as part of the $568.7 million program of projects for FY 1999700 through FY 2003-04. Prior to commencing work, all project, sponsors are required to execute an LOA with the MTA. The LOA addresses financial, schedule, and scope of work issues relating to the Brea Canyon Rd. Bike Trail/Street Improvements Project. Recommended Action: It is recommended that the City Council approve the Letter of Agreement (LOA) with L.A. County MetropolitanTransportation Authority and authorize the City Manager to execute the LOA for the Brea Canyon Rd. Bike Trail/Street Improvements Project. JANUARY 16, 2001 PAGE 5 Requested by: Public Works Division 6.9 RESOLUTION NO. 01 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITYOF DIAMOND BAR AUTHORIZING PARTICIPATION IN THE UPPER SAN GABRIEL RIVER WATERSHED 'LOS` ANGELES COUNTY MUNICIPAL APPLICATION FOR RE -ISSUANCE OF WASTE DISCHARGE REQUIREMENTS AND AN NPDES PERMIT This resolution authorizes L.A. County to submit an application for an Upper San Gabriel River Watershed -based Municipal NPDES Permit on behalf of the City and an undetermined number of jurisdictional co -permittees. Enactment of this resolution does not bind the City to participate in a sub -watershed based permit application. If circumstances dictate, the City may elect without prejudice to participate in the comprehensive countywide permit renewal application. Participation in that application does not require a resolution. In the.event that a sub -watershed based permit application is submitted, it would represent a modification of the existing permit relationship between the City and the County, and among the existing co -permittees as established by the existing permit issued July 1996 and expiring July 2001. Instead of all permittees participating in one, regional permit, the sub -watershed -based permit would allow for solutions specific to the Upper San Gabriel Watershed. It is noted that the County has indicated that it will lead and support on the sub -water- shed based permit application, but that the City will need to provide its share of the application fee; a condition not existing for the comprehensive countywide permit application since the County pays the complete fee of $10,000. By approving the proposed resolution, the City is authorizing the County to submit the sub -watershed based permit application on its behalf, and to continue in its role as Principal Permittee. Recommended Action: It is recommended that the City Council adopt Resolution No. 2001 -XX Authorizing Participation in the Upper San Gabriel River Watershed Los Angeles County Municipal application for re -issuance of waste discharge requirements and a NPDES permit: Requested by: Public Works Division 6.10 AMENDMENT NO.7 TO PROFESSIONAL SERVICES AGREEMENT WITH BONTERRA CONSULTING REGARDING PREPARATION OF A NATIVE HABITAT MAINTENANCE MANUAL FOR TRACT NO. 52267 (PULTE) - Approval is requested for an amendment to'an existing consulting services agreement with BonTerra Consulting regarding preparation of a Native Habitat Maintenance Manual for Tract Map No. 52267. Recommended Action: It is recommended that the City Council approve an amendment to the agreement between the City and Bon Terra Consulting in the amount of $8,400. Requested by: Planning Division JANUARY 16, 2001 PAGE 6 6.11 RESOLUTION NO. 01' -XX: A RESOLUTION O'F THE CITY'COUNCIL'OF THE CITY OF DIAMOND BAR CONFIRMING APPOINTMENT OF SPECIFIC REPRESENTATIVES TO THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS At the City Council meeting of December 16, 2000, Mayor Huff designated City Council appointments to various local, regional and state organizations. One such organization, the San Gabriel Valley Council of Governments, requires that a Resolution be adopted by the City Council confirming appointment of a Representative and an Alternate to its Governing Board. Recommended Action: It is recommended that the City Council adopt Resolution No. 2001 -XX confirming appointment of specific representatives to the San Gabriel Valley Council of Governments. Requested by: City Clerk 7. PUBLIC HEARINGS: 7:00 p.m., or as soon .thereafter as matters may be heard. 7.1 CONTINUED PUBLIC HEARING — RESOLUTION NO. 2000 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ADOPTING GENERAL PLAN AMENDMENT NO. 00-01, FOR THE 2000- 2005 HOUSING ELEMENT =The Housing Element of the General Plan is a comprehensive assessment of current and projected housing needs for all segments of the community and all economic groups. In addition,' it embodies policy for providi g adequate housing and includes action programs fos purpose.tate Government Code Section 65588(b)(5) requires that the Housing Element of the General Plan be updated every five years. D.B. is proposing to amend the current General Plan Housing Element for the 2000-2005 time period. This proposal would revise the 1995 Housing Element in conformance with current State requirements. Recommended Action: It is recommended that the City Council receive testimony, closed the Public Hearing and adopt Resolution No. 2001 -XX to adopt General Plan Amendment No. 00-01, 2000-2005 Housing Element. Requested by: Planning Division 7.2 CONTINUED PUBLIC HEARING — APPEAL OF THE PLANNING COMMISSION DENIAL OF CONDITIONAL USE PERMIT NO. 2000-04 AND DEVELOPMENT REVIEW NO. 2000-10 Nextel Communications is appealing an October 10, 2000 Planning Commission decision denying Conditional Use Permit No. 2000-04 and Development review No. 2000-10. The referenced project would have permitted the installation of two additional monopoles; approximately 28#t. high with two antennas on each monopole and an equipment cabinet enclosed by a block wall. The project site currently contains a residential structure and an unmanned Pac Belland Cox JANUARY 16, 2001 PAGE 7 Communications wireless telecommunications facility. Recommended Action: It is recommended that the City Council receive the staff report, open the public hearing, receive testimony, close the Public Hearing and direct staff as appropriate. Requested by: City Clerk 7.3 PUBLIC HEARING — RESOLUTION NO. 2001 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE CITY'S COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR FISCAL YEAR 2001-2002 — The City has scheduled a public hearing to discuss proposed programs and the allocation of Community Development Block Grant (CDBG) funds. The City will receive approximately $379,561 in federal funds as a participant in the 2001-2002 L.A. Urban County CDBG Program. In addition, the City will have $457,333 in unallocated CDBG funds for a total allocation of $836,894. The $379,561 in CDBG allocated funds may be used fora variety of Community Development activities that develop a viable urban community, principally for persons of low and moderate - income levels. The City may only allocate 15% or $56,934 of the 2001-2002 allocation toward community public service programs. The purpose of the public hearing is to solicit public testimony and receive presentations from public service organizations and residents requesting funds. Recommended Action: It is recommended that the City Council open the public hearing, receive testimony, close the Public `'Hearing and adopt Resolution No. 2001 -XX Approving the City's Community Development Block Grant Program for Fiscal Year 2001-2002 and Authorize the City Manager to execute all CDBG documents required for the implementation of the program. Requested by: City Manager 8. OLD BUSINESS: 8.1 REVISION TO THE DIAMOND BAR COMMUNITY FOUNDATION BYLAWS — During August 1999, Council approved the Articles of incorporation and the bylaws to form the "Diamond Bar Community Foundation." The main charge of the Foundation is to coordinate and direct fundraising activities which will be used to aid the City with public purpose projects as well as implementing the Parks Master Plan. In order to better govern potential fundraising opportunities, Council appointed and elected 6 individuals to sit on its Board of Directors, with 5 additional individuals appointed by either the Board or the Parks & Recreation Commission. According to existing Foundation bylaws, most of the terms listed above are current and will require action once they expire. However, the terms for both the Mayor's appointee and City Council appointees have already expired and should be revised. In order to extend the terms for the two groups in question, the Foundation's Board of Directors JANUARY 16, 2001 PAGE 8 voted unanimously to amend the bylawsin July of 2000. Recommended Action: It is recommended that the City Council adopt the bylaw revisions approved by the Diamond Bar Community Foundation to extend the current terms for both the Mayoral appointee and City Council appointees. - Requested by: City Manager 9. NEW BUSINESS: None RECESS TO REDEVELOPMENT AGENCY Next Resolution No. RA 01-01 I . CALL TO ORDER: Chairman ROLL CALL: Agency Members Herrera, Huff, O'Connor, VC/Ansari, C/Chang 2. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Agency on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda.' Although the Redevelopment Agency values your comments, pursuant to the Brown Act, the Agency generally cannot take any action on items not listed on the posted agenda. Please comolete a Speaker's Card and give it to the Agency Secretary (completion of this form is voluntary). There is a five minute maximum time limit when addressRln thA RPdPvPlnnmAnf Ananev 3. 4. 5. 6. CONSENT CALENDAR: 3.1 APPROVAL OF MINUTES - Regular Meeting of December 19 2000 Approve as submitted. Requested by: Agency Secretary 3.2 TREASURER'S STAT Boards review and a EMENT - Submitted for the Redevelopment Agency ' pproval is the Treasurer's Statement for the month of November, 2000 Requested by: Finance Division PUBLIC HEARINGS: None OLD BUSINESS: None NEW BUSINESS: None q JANUARY 16,2001 PAGE 9 7. AGENCY MEMBER COMMENTS: Items raised by individual Agency Members are for Agency discussion. Direction may be given at this meeting or the item may be scheduled for action; at a future meeting. RECONVENE CITY COUNCIL MEETING: 10. COUNCIL SUB -COMMITTEE REPORTS: 11. COUNCIL MEMBER COMMENTS: Items raised by individual Council Members are for Council discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. 12. ADJOURNMENT: In memory of long time resident Jean Jurd Callard, a CITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION CONSIDERATION OF ISSUES RELATED TO STORM WATER MANAGEMENT; PERMITTING, TMDLs, SUSMP, AND MEMBERSHIP IN THE COALITION FOR PRACTICAL REGULATION DECEMBER 19 2000 1. CITY COUNCIL CALL TO ORDER: Mayor Huff called the Study Session to order at 5:36 p.m. in the South Coast Air Quality Management District, Room CC -8, 21865 E. Copley Drive, Diamond Bar, California. 2. ROLL CALL: Council Members Ansari, Chang, O'Connor, Mayor Pro Tem Herrera and Mayor Huff. Also present were: James DeStefano, Interim City Manager; Mike Jenkins, City Attorney; David Liu, Public Works Director and Lynda Burgess, City Clerk. 3. CONSIDERATION OF ISSUES RELATED TO STORM WATER MANAGEMENT, PERMITTING, TMDLS SUSMP, AND MEMBERSHIP IN THE COALITION FOR PRACTICAL REGULATION. Report presented by J. Michael Huls, the City's waste management consultant. ICM/DeStefano stated that absent other instructions from Council, staff intends to present a proposal to go with a countywide -based permit on January 16, 2001. C/Ansari felt that COG is reluctant to take this over because of lack of staffing, knowledge and time. Additionally, she believed that D.B. does not have the capability to take on the issue unless several cities were interested in cooperating in the effort. CA/Jenkins explained his understanding of the issue and reported on the ordinance that is on tonight's City Council meeting agenda. The Council discussed SUSMP public awareness efforts and financing sources such as Proposition 13 funds. Mr. Huls explained that D.B. would have about 21 monitoring locations. Hopefully, the County will install the inserts. There may be proportionate costs passed through to the City. Installation and maintenance is costly. ADJOURNMENT: There being no further business to conduct, Mayor Huff adjourned the Study Session at 6:25 p.m. LYNDA BURGESS, City Clerk ATTEST: Mayor Robert S. Huff GOALS AND OBJECTIVES STATUS REPORT 01/12/01 RANK PROJECT STATUS COMMENTS I REGIONAL PROJECTS: • Lanterman • Statement of Principles: Commitment • City Manager/Sheriff's reps visited signed on Oct. 12; 2000: Council Sierra Vista Nov. 17" , appointed Carol Herrera, Sue Sisk, • 1"State Advisory Comm. Meeting held Darla Farrell to Advisory Committee December 12`h at Lanterman Facility. • Industry East End Development • Created Ind. East Advisory Comm. Project • Responded to Industry EIR • Mitigation measures added to project to address city concerns. Ongoing issue. • Development East of Diamond Bar - • Ongoing discussion with Tres Hermanos Conservation Authority 2 CIVIC CENTER/COMMUNITY CENTER/LIBRARY/SENIOR CENTER: • CC selected spaceslTotal Plan for • City Council awarded Construction design Contract to Jeff Merrick Construction • Actively pursue shared Library funding • Construction RIDS Due December on Jan. 4, 2001. • Revisit locating City Hall in AQMD 11th 0 Construction started Jan. 8, 2001 ; • Hire a grant writer to search for • Award of Construction contract expected to last 8 weeks; move to take available funds scheduled for Jan 2"d/4`h place in March, 2001. • Establish Teen Center • Public information campaign already • Memorial Area for Veterans underway by C&M Div. • Cc selected GonzalezlGoodale Arch. • Community meeting held Nov. 15. 2000. • Design should be completedin June 2001 wlconstruction scheduled to - begin 1/2. 1 Qgoals:pm.lstO1/16/01 GOALS AND OBJECTIVES STATUS REPORT 01/12/01 RANK PROJECT STATUS COMMENTS 2 CIVIC CENTER/COMMUNITY • Staff attended preliminary rule making • Assessment . withdraw LA County System CENTER/LIBRARY/SENIOR CENTER session with State Librarian office • Develop partnership w1school district • Continue to monitorfparticipate in • Select library services specialist discussions wlstate librarian's office • Develop grant application regarding grant application process 3 ECONOMIC DEVELOPMENT • Draft presentation by KosmOnt to - • With loss of Redevelopment Project STRATEGIC PLAN: Redevelopment Committee, Economic area, other Economic development Development Committee and staff tools need to be explored such as city ♦ Define/Implement an economic • Waiting for comments from funding as in Chino Hills. development program to attract CounciUStaff Commercial development • Identify retail needs which are not being met in the community • Target revitalization of existing commercial users r - + • Increase Property Tax Base by Annexing Shell - Olt Property Two Housing Developments Prioritize Redevelopment Project Areas 4 TRAFFIC: • Draft Upper Tonner Canyon Route • PBDQ to finalize the Study. • Strategic Plan for Long Term Traffic Location Study prepared by Parsons Solution (express by-pass via SOI) Brinckerhoff Quade & Douglas (PBDQ) in Se t.10ct. • Computerized` Signal Management • Develop a master plan of interconnect e City traffic engineer to prepare/plan a System Run by City, not County and conduct a study to determine the resolution requesting County aid to (Interconnect Master Plan) best type of signal management cities, fund is scheduled for Feb. 2000. system for the City's needs. • The County board of Supervisors • Participated with other San Gabriel approved & awarded a design contract Valley cities in the 1999 MTA Call for to Kimley-Horn in 1112000. Estimated Projects to develop/implement a time of completion is December, 2001. regionall multijurisdictional intelligent transportation systems. MTA Board approved a grant amount of $9.024 million for the San Gabriel Valley and was matched by a contribution of $2.256 million from the County. 2 G:goals:pro.1 01/16/01 GOALS AND OBJECTIVES STATUS REPORT 01/12/01 RANK PROJECT STATUS - COMMENTS 3 Qgoals:pro.1 01/16/01 • Traffic Mitigation Plan (short term) • Completed the widening of Brea Cnyn. Rd. • Design plans will be ready for Council between Pathfinder & Gldtt. Sprgs. in approval in February, 2001 for two new October, 2000. signals on Gateway Ctr. Dr. @ Valley Vista • Completed two new traffic signals on Brea Dr., & Bridgegate Dr. @ Loi 16 with Coyn. Rd. at Glenbrook and Diamond Crest additional left turn signals for Golden Sprgs-, - Lane and signal modification @ the Dr./Lemon Ave. `& Diamond BarBlvd./Sunset intersection Brea Cnyn & Golden Sprgs. in Crossing Road. Sept. 2000. • Council approved plans and specs for the • Ongoing traffc enforcement at all school . Grand Ave:/Golden Sprgs. Dr. traffic signal sites. modification project on 12119100. Currently evaluating the bids and will be forwarding a recommendation to the Council in Feb. 2001. • Design of various signals (identified in the CIP)has been budgeted in the current fiscal year. • PorsuctMonitor Traffic Solutions— 71/91; 60/57 • Ongoing. The City participates in Caltrans, Corridor/Interchange - SCAG, SGVCOG, 4 -Comers Transportation Policy Group through which the City monitors and advocates regional trans ortation solutions. • T & T Commission approved draft • Submitted to City Council for Centerline Striping Determination Policy consideration and approval Feb/March. • Standardized Policy Regarding Striping of on Local Residential Streets on 11109/00. City Streets 5 COMMUNICATIONS: EXPAND/ENHANCE • E -govt. Masterplan Project recommend • '-Proposed development of long term E -Govt CUSTOMER/CLIENT SERVICE: CRG to CC on Dec. S Master Plan - Identify city services- that • Alternate work schedule approved by CC can be provided via internet • 24 hour timeline for returning calls -test implementation in Feb 2001 • City hall offices open 4 extra hours per (underling call if Department Head can't) . Info To Go Automated information week 72 hour response on letters (not just card service to answer 2417 Activated? • Info To Go rolled out in Oct. -formal promising responses that don't come) • Ongoing maintenance of six community presentation to Council on Nov. 21 • Staff draft letters for Council in response to bulleting boards, and point-to-point • Info To Go information sent to all community letters distribution of community newsletter to residents/businesses and distributed Involve residents in establishing select business location throughout community goals/objectives (possibly with survey/flyer) • Community VIP list established through • Web site contains entire page dedicated to Info To go for survey purposes "community links/contact info" 3 Qgoals:pro.1 01/16/01 GOALS AND OBJECTIVES STATUS REPORT 01/12/01 RANK PROJECT STATUS COMMENTS 4 Ggoals:pro 1 01/15/01 a Develop a Citizen Resource List (listing all • Many resource contacts have been organizations - where to get help, animal, provided via Info To Go system, either Medicare, medical offices, physicians, through direct recordings or associated dentist, Social Services, welfare — etc.) fax -back documents, as well as through the city's web site. • New "Visitor I information " packet tobe developed before end of FY '00-'01 a Develop web site/COL as more resident • Selected Shark Studios to assist in • Clarify City/DB On-line relationship-- city focused (in addition to Econ. Dev.) development of Diamond Bar On-line - site? a Monthly newsletter (or every other month or site currently under development • Need to develop policies for DB On-line insert in Recreation Guide with separate issue . , City web site continues to add new site admin/maintenance in January and June or fax out) resident focused content/features (i.e., • ` More resources may be required to * Establish Computerized calling system for online newsletter; Info ToGo messages; maintain/enhance city website; especially housebound residents expanded bus.listin s, etc. p g with addition o f future e -government - .. Monthly city a -news for web site, printed and - features. mailed as requested (Alternatively, run 4 to 6 pages monthly in Windmill) 5 COMMUNICATIONS: • This idea has not been defined • The Communications & Marketing EXAND/ENHANCE specifically, however, the perceived Division will develop and introduce CUSTOMER/CLIENT SERVICE: philosophy behind it can be achieved this new program in the first quarter of (CONT,) through upcoming "Breakfast with 2001. the Mayor" program • 'First Community VIP survey to be • Sidewalk City Hail + Additionalcommunity input/feedback distributed during Q1 of 2001 (now ` will be realized via "Community includes over 145 signups) VIP" surveys • Residents also utilize web site and new Info ToGo system to make suggestions/comments 6 BEAUTIFICATION PLAN FOR DIAMOND BAR: + Have contract agreement to replace- • Code enforcement staff reviewed plus • - Put more teeth (enforcement) of bus shelters & bus benches & install or minus 3,000 properties (i.e., code Property Maintenance Ordinance trash containers -ready for Study violations, inoperable vehicles, trash a Unique and appealing streetscape Session 2120/01. can violations, property maintenance, .' Develop and locate City entry + .Installed monument sign at West etc.) monuments (unique and appealing entry Golden Springs -Mid -year )/replace entry sign at_Grand/57 budget ad'ustment. 4 Ggoals:pro 1 01/15/01 GOALS AND OBJECTIVES STATUSREPORT01/12/01 RANK PROJECT - STATUS COMMENTS 5 QgoaN:pro.100I116101 • Tighten temporary sign ordinance • MCE, the city's street maintenance (identify group(s), individuals who will contractor, began new contract work with private property owners to services on 7/01/00 at lower cost and remove unauthorized signs on private enhanced level of services. property if City can't) • Installed street trees and completed • Clean-up freeway entrances into City sidewalks along Brea Cyn Rd., as •._ Improve freeway hillsides (improve part of street improvements project. - freeway entrances and plant • Councilapproved LED traffic signal Wildflowers) Conversion & Rebate program on • Place more benches on Diamond Bar '12119100 with certain signal heads to Blvd. be repainted. • Improve signage (make legible, visible • Brea Cnyn Rd. streetscape & street signs from freeway) improvements project will receive • Improve Slope Maintenance (possibly funding commitment from MTA. provide funding assistance; Staff to Caltrans is currently reviewing plans. prepare list of options) Tentatively, construction is • Comprehensive Slope ; anticipated to star in May, 2001. ' Beautification/Maintenance Plan • Incorporated "Historical" sign to • Spanner Banners/Christmas South Brea Canyon road re-hab Decorations/Pole Flags project • Adopt slopes on major roads. • Neighborhood street tree planting , • Pooper scooper law and signs for program budgeted for FY 2000101 - unleashed animals Inventory of slurry seal • Development Review. Committee • Area #3 (Heritage Park area) being •' Comprehensive median plan done now. Will present to City • In-house nursery to provide trees for Council this Spring for approval of streets and future development tree planting plan.: (possibly at Sycamore Canyon Park) • Landscaping plan for Golden Springs parkways being completed. Should - start construction this summer. • 'Flowering ground cover has been planted on 6 Diamond Bar Blvd medians and parkway on Temple Ave., east of Diamond Bar Blvd. 5 QgoaN:pro.100I116101 GOALS AND OBJECTIVES STATUS REPORT 01/12/01 RANK PROJECT STATUS COMMENTS • Planning to paint blockwall and wrought iron fence along Grand Avenue between Summitridge Drive and east city limits using L:L.M.D. #39fiouis. 7 OPEN SPACE: • Working with AU.S.D. tocomplete joint use agreement for community • Pursue and promote joint use of Lorbeer ball field lights and developmentluse of parks and open athletic fields. space Obtain Joint Use Agreements with PUSD.& WVUSD for facilities • Acquisition of land for parks and nature area conservation • Work with county for possibility of acquiring Diamond Bar Golf Course • Negotiate to acquire Site D (Determine how to develop/possibly for parks) S ZIP CODE RESOLUTION • Ongoing issue —will have discussion with Federal legislatures. a j 9 STRATEGIC PLANNING WORKSHOP (not implemented) 1 PREPARATION: (A systematic way to manage, change and create the best possible future, focusing on the allocation of resources to critical issues. Action oriented with emphasis on practical results) 6 G:goals:proIstQ 1/16101 GOALS AND OBJECTIVES STATUS REPORT 01/12/01 RANK PROJECT STATUS COMMENTS 10 UPDATE GENERAL PLAN: •- Participating/Monitoring NPDES to Accommodate Requirements for NPDES activities with all stakeholders. and TDMLs as Required under Clean Water Act 11 DEVELOPAMPROVE PARKS: • ADA Retro -fit of Sycamore Canyon Park currently under design. Should start • Place more benches and seating in pocket construction by Fall, 2001. parks • Design of drainage improvements at Peterson • Build small basketball courts in each park Park. Contract awarded 12/00. • Plant flowers and annuals • Pantera Park Ball Field Lighting -completed • Implement Larkstone Park project 10/00. • Develop area overlooking Sycamore Canyon • Skate Park construction - completed 7/00. Park (automobile turnout) • Replace tot lot equipment at Longview North • Designate areas for "pooch" park Mini Park —under construction MI. Should • Place several gazebos and shady areas at be completed by end of Jan. (weather Pantera Park permitting) ` • Pooch Park to be considered when appropriate location determined. • Tot Lot at Longview North Mini -Park now under construction. • Pantera Park improvements to be presented' during FY 2001/02 budget sessions. • Flowering ground cover planted m front of park monument signs. • Plan for area overlooking Sycamore Canyon Park being' included in Trails Master Plan. 12 TRAILS MASTER PLAN (BICYCLES • Next Joint PIR &TIT Commission • Draft plan to go to City Council by AND TRAILS): Mtg. Jan. 25, 2001. May, 2001. • Community Mtgs., 2101/01; • 2103101, 2001 13 (tie) PARTNERING WITH SCHOOL • Preliminary discussions have been " DISTRICTS: held with school officials at Lorbeer' Middle School to develop a model • Establish internships, mentorshi s ro ram or middle school students.` 7 G:goakpro.141/16/01 GOALS AND OBJECTIVES STATUS REPORT 01/12/01 RANK PROJECT STATUS COMMENTS • Tighten overnight parking • Establish Conditional: Use Permit • All CUPS have been reviewed far $ Ugoals:pro.1stO1116/01- Mayor/Councilmember for a day • Plans are underway to offer a car • Establish after school programs for show to Diamond Bar High School children and Diamond Ranch High School students in the Fall of 2001. 13 (tie) PROMOTE NEIGHBORHOOD/BUSINESS WATCH PROGRAMS/NEW SIGNS 14 DEVELOP LARGER PARKING VIOLATIONS WRITING FORCE 15 MASTER PLAN FOR CODE ENFORCEMENT PREPARATION 16 STAFF TEAM BUILDING WORK SESSIONS 17 HAZARDOUS WASTE COLLECTION • The City continues to participate in the regional hazardous waste Round - Ups sponsored by the county — a_ Round -Up was held in Oct. and another is planned.for Feb REVIEW CONDITIONAL USEIPERMIT 18 PROCESS: • RV parking ordinance • Tighten overnight parking • Establish Conditional: Use Permit • All CUPS have been reviewed far $ Ugoals:pro.1stO1116/01- RANK i GOALS AND OBJECTIVES STATUS REPORT 01/12/01 PROJECT STATUS COMMENTS - - - -9 G:goals:pro.1 01/16/01 review process and update to ensure compliance. CUP'S are being followed (i.e. • 'Ongoing Employee parking in rear of Store fronts (rather than in public parking areas: • Sign Ordinance Enforcement ; (especially for political signs; possibly establish permit system for sign companies; get permission from shopping centers for removal of temporary signs; obtain reports from ` Code Enforcement Officers) W EXPANDED DUTIES FOR VOLUNTEER PATROL' 20 COUNCIL SUPPORT (I.E. ASSIST WITH FILING) 21 -INCREASE NEIGHBORHOOD INVOLVEMENT/RECOGNITION OF DIAMOND BAR: • Recognition of neighborhoods • Signage of our ranch heritage - signs, and enlarged photos • Encourage neighborhoods to decorate during holidays (with prizes)' Encourage neighborhoods to beautify their yards (with prizes) 22 LIMIT GARAGE SALES AND POSTING -• Ongoing Code Enforcement • Weekend Code Enforcement officers' OF SIGNS (I.E., ESTABLISH ONE SALE who monitor and enforce on weekends, DAY PER MONTH - - - -9 G:goals:pro.1 01/16/01 GOALS AND OBJECTIVES STATUS REPORT 01/12/01 RANK PROJECT STATUS COMMENTS 23 SMALL BUSINESS ADVISORY GROUP 24 REVISIT BUSINESS REGISTRATION FEE 25 INTER -AGENCY PLANNING: PURSUE WATER USE - TRES HERMANOS 26 SET UP FARMERS' MARKET t (POSSIBLY WEEKLY) - 10 G:goals pro.lst01/16/01 Rank GOAL O'Connor Ansarl Cbang Herrera - Huf[ Overan 1 Regional Projects - 1 1 1 2 1 1.20 A Lanterman B Industry East End Development Project C Development Eastof Diamond Bar 2 Civic Center/Community Center/Library/Senior Center 2 1 2 1 2 1.60 A Actively pursue shared Library funding (i.e. with School Districts, Proposition 14, County, State, and Federal funding) B - B A C A (1.$) B Hire a grant writer to search for available funds A A C D C (2.4) C Revisit locating City Hall in AQMD E C B A B (2.6) D Establish Teen Center D.' E D B (3.75) E Memorial Area for Veterans C D E E D (4.2) 3 Economic Development Strategic Plan 3 4 3 4 3 3.40 A Defineflmplement an economic development program to attract commercial development - A B C A B (1..8) B Identify retail needs which are not being met in the community C A A B D (2.2) C Target revitalization of existing commercial users B C D C C (3.0) D Increase property tax base by annexing Shell Oil Property two housing developments D E B D A (3.2)' E Prioritize Redevelopment Project Areas E D E E (4.75) , 01/16/01 Rank GOAL O'Connor Ansari Chang Herrera Huff Overall 4 Traffic 6 6 4 5 4 5.00 A Strategic Plan forlong term traffic solution (express by-pass via SOI) A C A A B (1.6) B Computerized Signal Management system run by City, not County (Interconnect Master Plan) B D D B A (2.6) C Traffic mitigation plan (short term) E 13 B C D (3.2) D Pursue/Monitor traffic solutions'— 71191, 60157 corridorlinterchange D A C D E (3.4) E Standardized Policy regarding Striping of City Streets C E E E C (42) 5 Communications: Expand/Enhance customer/client service 5 5 5 3 8 5.20 A 24 hour timeline for returning calls (underling call if Department Head can't) 72 hour response on letters (not just card promising responses that don't come) A E A A A (1.8) B Staff draft letters for Council in response to community letters B C B C B (2.4) C Involve residents in establishing goals/objectives (possibly with surveylflyer) B C B F (3.25) D (tie) Develop a Citizen Resource list (listing all organizations, where to get help, animal, Medicare, medical offices, physicians, dentist, social services, welfare - etc.) D F F F D (5.2) D (tie) Develop web site/COL as more resident focused (in addition to Economic Development) C D G I C (5.2) E Monthly newsletter (or every other month or insert in Recreation Guide with separate issue in January and June or fax out) H D D (5.34) F Establish Computerized calling system for'housebound residents F A H . G E , (5.4) G Monthly city e-news for web site, printed and mailed as requested (Alternatively, run 4 to 6 pages monthly in Windmill) G E E (5.67). H Sidewalk City Hall E I I H (7.75) 2 01/16/01 Rank GOAL O'Connor Anssn Chang Herrera Huff Overau 6 Beautification Plan for Diamond Bar 8 8 6 6 5 6.60' A Put more "teeth" or enforcement of Property Maintenance Ordinance A " A A C (1,5) B Unique and appealing street scope B B B D (2.5) C Develop and locate City entry monuments (unique and appealing)/replace entry sign at Grand/57 I E A C (4.5) D Tighten temporary sign ordinance (identify group(s), individuals who will work with private property owners to remove unauthorized signs on private property if City can't) C G G B D (4.6) E Clean up freeway entrances into Diamond Bar F D F E (5.25) F Improve Freeway hillsides (improve freeway entrances and _ plant Wildflowers) G E D G (5.75) G Place more benches on Diamond Bar Blvd. D C I L F (6.8) H Improve signage (make legible; visible signs from freeway) K E F G (7.25) I Improve Slope Maintenance (possibly provide funding assistance; Staff to prepare list of options) H F C M (7.5) J Comprehensive slope beautification/maintenance plan F P A (7.67) K Spanner Banners/Christmas Decorations/Pole Flags E J J K E (8.2) L Adopt slopes on major roads. I H C N M Popper scooper law and signs for unleashed animals L H 1 (9.67) N Development Review Committee J. N L H H (10.4) O Comprehensive median plan O O B (10.67) P In-house nursery to provide trees for streets and future development (possibly at Sycamore Canyon Park) M K J (11.34) 3 b1/16/01 Rank GOAL O'Connor Ansad Chang Herrera Huff' Overall 7 Open Space 9 10 7 9 11 9.20 A Pursue and promote joint development/use of parks and open space B B A C B (2.0) B Obtain Joint Use Agreements with PUSD & WVUSD for facilities -< A C D B A (2:2) C Acquisition of land for parks and nature area conservation C A E D C (3.2) D Work with County for possibility of acquiring Diamond Bar Golf Course E E B A D (3.4) E Negotiate to acquire Site D (Determine how to develop/possibly for parks) D D C E E (4.2) 8 Zip Code Resolution 10 3 12 11 12 9.60 j 9 Strategic Planning Workshop preparation (A systematic way to manage, change and create the best possible future, focusing on the: allocation of resources to critical issues. Action oriented with emphasis on practical results) 4 12 12 20 12.00 10 Update General Plan to accommodate requirements for NPDES and TDMLs as required under Clean Water Act 18 7 7 18 12.50 11 Develop/Improve Parks 11 9 10 23 15 13.60 A Place more benches and seating in pocket parks B A E A B (2.2) B Build small basketball courts in each park C B C - C D (3.0) C Plant flowers and annuals A C D D E (3.4) D Implement Larkstone Park project F A- F A (3.5)- E Develop area overlooking Sycamore Canyon Park (automobile - turnout) D G B (4.34) F Designate areas for `pooch" park D E F E C (4.6) G Place several gazebos and shady areas at Pantera Park G B G I F (5.5) 4 01/16/01 Rank I GOAL O'Connor Ansari Chang Herrera Huff Overall 12 Trails Master Plan (bicycles and trails) 13 22 8 17 9 13.80 13 (tie) Partnering with School Districts 16 2 14 24 14.00 A Establish internships, mentorships, Mayor/Councilmember for a day A B B (1.67) B Establish after school programs for children B C A A (1.75) 13 (tie) Promote Neighborhood/Business watch programstnew signs 14 11 17 15 13 14.00 14 Develop larger parking violations writing force 16 11 16 14 14.25 15 Master Plan for Code Enforcement Preparation 19 9 10 22 15.00 16 Staff team building work sessions 12 15 20 14 16 15.40 17 Hazardous waste collection 14 16 22 10 15.50 18 Review Conditional Use/Permit Process 7 17 11 25 19 15.80 A RV parking ordinance C'' A A C (2.0) B Tighten overnight parking D B B A (2.25) C Establish Conditional Use Permit review process and update to ensure CUP's are being followed (i.e. Employee parking in rear of Storefronts (rather than in public parking areas1prevent loophole as In the case of Platinum Restaurant) A' C C D (2.75) D Sign Ordinance Enforcement (especially for political signs; possibly establish permit system for sign companies; get permission from shopping centers for removal of temporary signs; obtain reports from Code Enforcement Officers) B D D ' B (3.0) 19 Expanded duties for Volunteer patrol 23 13 ; 13 17 16;50 20 CouncilSupport (i.e. assist with riling) 17 18 20 26 6 17.40 Rank , GOAL O'Connor Ansad , Chang Herrera Huff Overall 21 Increase Neighborhood Involvement/Recognition of Diamond Bar 15 13 17 20 23 17.60 A Recognition of neighborhoods A A B (1:34) B Signage of our ranch heritage —signs and enlarged photos C C A A (2.0) C Encourage neighborhoods to decorate during holidays (with prizes) B - B C (2.34) D Encourage neighborhoods to beautify their yards (with prizes) D B E (3.67) 22 Limit garage sales and posting of signs (i.e. establish one sale day per month) 24 8 21 17.67 23 Small Business Advisory Group 20 19 18 19.00 24 Revisit Business Registration Fee 21 18 19 19.34 15 Inter -Agency Planning: Pursue water use — Tres Hermanos - 26 27 7 20.00 26 Setup Farmers' Market (possibly weekly) 25 15 21 20.33 MINUTES OF THE CITY COUNCIL [3 vw REGULAR MEETING OF THE CITY OF DIAMOND BAR DECEMBER 19, 2000 1, STUDY SESSION: M/Huff called the Study Session to order in Room CC -8 of the South Coast Air Quality Management District, 21865 E. Copley Drive, Diamond Bar, California 91765 ROLL CALL: Council Members Ansari, Chang, O'Connor, Mayor Pro Tem Herrera and Mayor Huff. Also present were: James DeStefano, Interim City Manager; Mike Jenkins, City Attorney, David Liu, Public Works Director and Lynda Burgess, City Clerk. Presentation by J. Michael Huls regarding consideration of issues related to Storm Water Management, Permitting, TMDLs, SUSMP and Membership in the Coalition for Practical Regulation. ADJOURNMENT: M/Huff adjourned the Study Session at 6:25 p.m. to the Regular 6:30 p.m. City Council Meeting. 1. CLOSED SESSION: None 2. CALL TO ORDER: Mayor Huff called the Regular City Council Meeting to order at 6:33 p.m in the South Coast Air Quality Management District Auditorium, 21865 E. Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Mayor Pro Tem Herrera. INVOCATION: None given. ROLL CALL: Mayor Huff, Mayor Pro Tem Herrera, and Council Members Ansari, Chang and O'Connor. Also present were: James DeStefano, Interim City' Manager; Mike Jenkins, City Attorney; David Doyle, Deputy City Manager; David Liu, Director of Public Works; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson, Communications& Marketing Director and Lynda Burgess, City Clerk. APPROVAL OF AGENDA: As submitted. 3. A. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.A.1 Donation for memorial bench at Sycamore Canyon Park presented by Carol Wilt, Coldwell Banker, in memory of Hal`Sturim. 3.A.2 Presented Certificates of Recognition to Diamond Bar High School Principal, Denis Paul; Band Director, Tim Bryan; and Dean of Vocational Creative Arts, DECEMBER 19, 2000 PAGE 2 CITY COUNCIL Karen Stepp for outstanding achievement for being selected as one of the High School bands performing in the 2001 Rose Parade. 3.A.3 Presentation of Certificate of Recognition to former Mayor Debby O'Connor by Roman Navarro representing Assemblyman Pacheco. 3. B. INTERIM CITY MANAGER REPORTS AND RECOMMENDATIONS: None Offered. 4.a. PUBIC COMMENTS: Martha Bruske asked about the City's current and future relationship with the City of Industry: 4.b. RESPONSE TO PUBLIC COMMENT: M/Huff responded to Mrs. Bruske by stating that the D.B. City Council recognizes elected officials of other cities when they are known to be present:- The City of Industry is the largest property owner within the City of D.B. and the City of Industry is located adjacent to D.B. Just as D.B. seeks to foster positive relationships with the Cities of Walnut, Chino Hills and Pomona, it has also been successful in the last couple of years at 'developing an improved relationship with the City of Industry. It is impossible to determine the potential future relationship. However, it is imperative for D.B. to continue to make an effort to foster good relationships with all adjacent cities. 5. SCHEDULE OF FUTURE EVENTS: 5.1 HOLIDAY DIAMOND RIDE - November 24 - January 2, 2001 - Free door to door taxicab service to and from any commercial/retail center in the City to all residents (must be at least 18 years of old, or accompanied by an adult). 5.2 DIAMOND BAR COMMUNITY FOUNDATION December 21, 2000 - 7:00 p.m., SCAQMD, Room CC -8,21865 E. Copley Dr.` 5.3 PARKS AND RECREATION COMMISSION - December 21, 2000 - 7:00 p.m., SCAQMD Hearing Board Room, 21865 E. Copley Dr. 5.4 CHRISTMAS/NEW YEAR'S DAY HOLIDAYS - City Offices will be closed Monday, December 25; Tuesday, December 26, 2000 and Monday, January 1, 2001 in observance of the Christmas and New Year's Holidays. City Offices will reopen on December 27, 2000 at 8:00 a.m. and Tuesday, January 2, 2001 at 8:00 a.m. 5.5 CHRISTMAS TREE RECYCLING PROGRAM - December, 26, 2000 through January 13, 2001 - Recycling of holiday trees through the disposal' company. 5.6 CITY COUNCIL MEETING - January 2, 2001 - 6:30 p.m., SCAQMD Auditorium, 21865 E. Copley Drive - Canceled due to lack of quorum. 5.7 SPECIAL CITY COUNCIL MEETING - January 4,. 2001 10:00 a.m., City Half, Conference Room A, 21660 E. Copley Dr. DECEMBER 19, 2000 PAGE 3 CITY COUNCIL 5.8 PLANNING COMMISSION - January 9, 2001 7:00 p.m., SCAQMD Auditorium, 21865 E. Copley Dr. 5.9 TRAFFIC AND TRANSPORTATION COMMISSION - January 11, 2001 - 7:00 p.m., SCAQMD Hearing Board Room, 21865 E. Copley Dr. 6. CONSENT CALENDAR: C/Chang moved, C/Ansari seconded, to approve the Consent Calendar with the exception of Items No. 6.4, 6.5 and 6.11. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/Herrera, M/Huff NOES: COUNCIL MEMBERS None ABSENT: COUNCIL MEMBERS - None 6.1 APPROVED MINUTES: 6.1.1 Special ,City Council Meeting of November 14, 2000 - as submitted. 6.1.2 Regular City Council Meetingof December 5, 2000 as submitted. 6.2 RECEIVED AND FILED PLANNING COMMISSION MINUTES Regular Meeting of October 24, 2000. 6.3 APPROVED VOUCHER REGISTER - dated' December 19, 2000 in the amount of $575,821.25. (C/O'Connor abstained from approval of P.O. 10293 FOR $280; P.O. A9335 FOR $46.27 AND P.O. 20195 FOR a total of $3,150 due to a potential conflict of interest relating to the Lanterman Forensic Expansion Project.) 6.6 APPROVED NOTICE OF COMPLETION FOR THE SAN LEANDRO DRIVE/CHINOOK PLACE AND BALLENA DRIVE/COVERED WAGON DRIVE NEIGHBORHOOD DRAINAGE/STREET IMPROVEMENT PROJECT - accepted the work performed by David T. Wasden, Inc. and authorized the City Clerk to file the Notice of Completion and release any retention amounts thirty-five days after the recordation date: 6.7 APPROVED NOTICE OF COMPLETION FOR THE CONSTRUCTION OF THE SKATE PARK AT PETERSON PARK - accepted the work performed by 4 -Con Engineering and directed the City Clerk to file the Notice of Completion and release any retention amounts thirty-five days after the recordation date. 6.8 ADOPTED RESOLUTION NO. 2000-59: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING PLANS AND SPECIFICATIONS FOR THE GRAND AVENUE AT GOLDEN SPRINGS DRIVE TRAFFIC SIGNAL MODIFICATION PROJECT IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS. DECEMBER 19, 2000 PAGE 4 CITY COUNCIL , 6.9 AWARDED CONTRACTS FOR DESIGN SERVICES FOR SIX CIP PROJECTS: (1) ENGINEERING DESIGN SERVICES FOR THE WALNUT DRIVE STREET REHABILITATION PROJECT - to GFB-Friedrich & Assoc., Inc. The project represents a total not -to -exceed fee amount of $35,100 and a total contingency amount of $5,000 for contract amendment(s) to be approved by the City Manager, for a total authorization amount of $40,100. (2) ENGINEERING DESIGN SERVICES FOR THE PROSPECTORS ROAD STREET REHABILITATION PROJECT - to Charles Abbott Assoc. Inc. The project represents a total not -to -exceed fee amount of $34,370 and a total contingency amount of $5,000 for contract amendment(s) to be approved by the City Manager, for a total authorization amount of $39,370. (3) ENGINEERING DESIGN SERVICES FOR THE AREA 3 SLURRY SEAL PROJECT - to Advanced Applied Engineering, Inc. The project represents a total not -to -exceed fee amount of $26,100 and a total contingency amount of $5,000 for contract amendment(s) to be approved by the City Manager, for a total authorization amount of $31,100. (4) ENGINEERING DESIGN SERVICES FOR THE GOLDEN SPRINGS DRIVE STREET REHABILITATION PROJECT - to Dewan, Lundin & Associates. The project represents a total not -to -exceed fee amount of $79,300 and a total contingency amount of $8,000 for contract amendment(s) to be approved by the City 'Manager, for a total authorization amount of $87,300. (5) DESIGN OF DRAINAGE AND IRRIGATION SYSTEM IMPROVEMENTS AT PETERSON PARK - to DMC Design Group, Inc. in an amount not to exceed $35,723, plus a contingency amount of $3,577 for reimbursables and potential additional services that may be necessary including duplication services and development of as - built plans, for a total authorization of $39,300. 6.10 EXTENDED VENDOR SERVICES FOR SPORT COURT RE -SURFACING - authorized additional Sport Court re -surfacing to be performed by California Surfacing Co. in an amount not to exceed $20,000 for the 2000/01 Fiscal Year. 6.12 AWARDED CONTRACT TO BONTERRA CONSULTING TO PROVIDE ENVIRONMENTAL DOCUMENTATION SERVICES FOR THE COMMUNITY AND SENIOR CENTER PROJECT = in the amount of $12,960, authorized a contingency amount of $1,296 and allocated the necessary resources ($14,256.00) from General Fund reserves. DECEMBER 19, 2000 PAGE 5 CITY COUNCIL MATTERS WITHDRAWN FROM CONSENT CALENDAR: 6.3 TRANSMITTAL OF COMPREHENSIVE ANNUALFINANCIALREPORT AND FINAL AUDIT REPORTS FOR THE YEAR ENDED JUNE 30, 2000 - The City's Finance Department, in concert with the City's independent firm of Conrad & Associates, LLP, has prepared the FY 1999-2000 Comprehensive Annual Financial Report. Once again this fiscal year, the City will be submitting, its Comprehensive Annual Financial Report to the California Society of Municipal Finance Officers and to the government Finance Officers Assn. Certificate of Excellence award program. (The City has received both awards for the past five consecutive fiscal years.) The accounting firm of Conrad & Associates, LLP, has been retained as auditors for the City. In conjunction with these services, final audit reports for FY 99- 00 have been prepared and are also being transmitted. As indicated in the financial reports, the City finished the fiscal year in an extremely positive financial position. The General Fund equity increased from $16,217,200 to $19,055,968 during the year, an increase of $2,838.768. FD/Magnuson explained the contributing factors in the General Fund Reserve increase. C/Chang moved, C/O'Connor seconded, to receive and file the Comprehensive Annual financial Report and Final Audit Reports for FY 99- 00 as prepared by the City's Finance Department and Conrad & Associates, LLP. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/ Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 6.4 CLAIM FOR DAMAGES - Filed by Walnut Valley Water District December 1, 2000. ICM/DeStefano responded to C/Ansari that the City's contractor is responsible for this matter. C/Ansari moved, MPT/Herrera seconded, to deny the Claim for Damages and refer the matter for further action to the City's Claims Manager. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS Ansari, Chang, O'Connor, MPT/ Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 6.11 AUGMENTATION OF CONTRACTING SERVICES AGREEMENT WITH HULS ENVIRONMENTAL MANAGEMENT, LLC TO UNDERTAKE A NEW DECEMBER 19, 2000 PAGE 6 CITY COUNCIL BASE YEAR WASTE GENERATION STUDY Since 1995, the City has contracted with Huls Environmental Management for consulting services addressing storm water, solid waste, recycling, waste prevention and public outreach to achieve and maintain environmental compliance in an integrated fashion. The City's agreement with this firm was renewed August 15, 2000. The existing agreement with this firm was renewed August 15, 2000. The existing agreement allows the City to extend and/or augment the contract as required consequently, the City proposes to augment the agreement to conduct a new base year waste generation study. The purpose is to establish an accurate benchmark for future calculations as well as, clearly identify the diversion rate for the year 2000, which is the year of compliance under AB 939. C/Ansari moved, MPT/Herrera seconded, to (a) allocate $43,875 from unappropriated Integrated Waste Management Fund and (b) approve and authorize the Mayor to execute the contract amendment with Huls' Environmental in an amount not -to -exceed $43,875 for servicesrelatingto the conduct of a new base year waste generation study with the stipulation that Huls Environmental extend finalization of the study to January 23 2001. Motion carried by the following Roll Call vote AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/ Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 7. PUBLIC HEARING: 7.1 PUBLIC HEARING - RESOLUTION NO. 89-75A: A RESOLUTION OF THE CITY. COUNCIL OF THE CITY OF DIAMONDBAR AMENDING ANIMAL CONTROL, SHELTER AND LICENSING FEES. At its November 7, 2000 meeting, Council approved the FY 00-01 contract for animal control services through Inland Valley Humane Society (IVHS). The motion included setting a public hearing to adopt a resolution amending animal control, shelter and licensing fees as recommended by IVHS. Proper notice was published pursuant to Government Code 66018. There have been no increases to the fee schedule since incorporation. By adopting Resolution No. 89-75A, IVHS agreed to 'keep the agreement at its current rate ($65,244) for FY 00-01... Without the adoption of the fee schedule, there would be an increase of $7,247 to the FY 00-01 agreement. SAA/Arevalo presented staff's report. C/O'Connor pointed out the benefits of the proposed D.B. contract as compared with the fee schedule for the City and County of Los Angeles. C/O'Connor moved, C/Ansari seconded, to adopt Resolution No. 89-75A amending animal control, shelter and licensing fees Motion carried by the following Roll Call vote: DECEMBER 19, 2000 PAGE 7 CITY COUNCIL AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/ Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 7.2 INTRODUCTION OF THE GENERAL PLAN AMENDMENT NO. 2000-01 FOR THE 2000 TO 2005 HOUSING ELEMENT- The Housing Element of the General Plan is.a comprehensive assessment of current and projected housing needs for all segments of the community and all economic groups. In addition, it embodies policy for providing adequate housing and includes action programs for this purpose. StateGovernment Code Section 65588 (b)(5) requires that the Housing Element of the General Plan be updated every five years. D.B. is proposing to amend the current' General Plan Housing Element for the 2000-05 time period. This proposal would revise the 1995 Housing Element in conformance with current State requirements. Veronica Tarn, Cotton Bridges Assoc., presented the proposed Amendment. M/Huff opened the Public Hearing. Martha Bruske was distressed and surprised to hear that the amendment had already been approved by the Planning Commission. This is the first time she has heard about the amendment. Is the requirement for the 144 housing units low to moderate income? What about Industry's requirements for low to moderate income housing that at one time D.B. had accepted. The City is short on parkland, which is why she objects to the city building buildings inside parks. Is the amount of parkland being 'considered in the amended Housing Element? Is the city paying attention to properly maintained and attractive housing? She did not believe the City is currently enforcing its property maintenance ordinance and remained concerned about dog droppings. She perceived deterioration in parts of the City. ICM/DeStefano responded to Mrs. Bruske that this matter was budgeted for the year 2000 and was first brought before the Planning Commission in July. In November 2000 the Planning Commission began its review of the document. Full page and half page ads were placed in The Windmill and The Weekly and one-eighth page ads were placed in The Inland Valley Daily Bulletin and The San Gabriel Valley Tribune. This Citywide' project does not require notice to go to all 18,000 property owners of single family units within D.B. In addition, the documents have been available at the D.B. Library and City Hall throughout the process. C/Chang moved, MPT/Herrera seconded, to continue the Public Hearing to January 16, 2001. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/ Herrera, M/Huff NOES: COUNCIL MEMBERS - None DECEMBER 19, 2000 PAGE 8 CITY COUNCIL ABSENT: COUNCIL MEMBERS - None 7.3 CONDITIONAL USE PERMIT NO. 2000-04 AND DEVELOPMENT REVIEW NO. 2000-10 - Appeal of a Planning Commission denial of a request by Nextel Communications to install two 25 foot high camouflaged monopoles with six antennas, equipment cabinets and a block wall equipment enclosure, to be located adjacent to an existing unmanned co -located wireless telecommunication facility on a portion of a 10.05 acre site. Staff recommended that this matter be continued to January 16, 2001. M/Huff opened the'Public Hearing. Martha Bruske congratulated the Planning Commission on taking a stand on the issue. She pointed out that the zoning is improper for this type of installation. She asked why there have been no cellular antennas placed in the area of D.B. Blvd./Grand Ave. to make service available in that vicinity. Following public comment, C/Ansari moved, MPT/Herrera seconded, to continue the matter to January 16, 2001. Motion carried by the following Roll Call vote AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/ Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 8. OLD BUSINESS`: 8.1 CONSIDERATION OF ELIMINATION OF THE SIX -BALL RULE ON THE TENNIS COURTS OF THE PUBLIC PARKS IN DIAMOND BAR - A group of residents who use the tennis courts in the public parks have requested that the rule that limits them to using a maximum of six tennis balls while playing tennis be abolished. The purpose of the six -ball rule is to identify unauthorized tennis instructors using the public tennis courts for personal financial gain. All of the unauthorized instructors encountered by staff use a basket of tennis balls so they can efficiently teach their students, who normally pay by the half-hour. The Parks and Recreation Commission received extensive resident input and reviewed their concerns at two different regular meetings, which were conducted on October 26th and November 161'. The Commission believes that the six -ball rule should be eliminated and that another method should be used to identify unauthorized instructors. Staff believes that if the six -ball rule is eliminated,' then an ordinance will be needed to strengthen the prohibition of unauthorized tennis instruction on City's tennis courts in the public parks. Upon M/Huff's request for show of hands, five audience members raised their hands indicating opposition to the elimination of the six -ball rule, and 13 audience members raised their hands in support of elimination of the six -ball DECEMBER 19, 2000 PAGE 9 CITY COUNCIL rule. Vib Verma spoke in favor of elimination of the six -ball rule. However, he has a problem with the term "unauthorized" instructor because he teaches his children. Mark Dalli, Mad Dog Tennis & Racquet Sports, agreed with the recommendations of the ad hoc committee (#2,,#3 and #4) except for recommendation #1, whichshould be implemented after the community works toward eliminating the pirate teachers. He provided a flyer from the U.S. Professional Tennis Assn., which states that the number 1 problem with accidents that occur on the tennis court are from stepping on tennis balls. Robert Chou thanked Council for considering this matter. He explained why he favored elimination of the six -ball rule. He asked if the City had been damaged by pirate teachers. Because of five illegal teachers, residents must all suffer from this unreasonable law. He also favored ridding the City of illegal teaching activities. Paul Marvek spoke in favor of eliminating the six -ball rule. Kay Dalli presented a chronology of what she has witnessed in connection with tennis play in the City's parks since the City determined to enforce the six -ball rule. Simon Shum favored elimination of the six -ball rule but felt apprehensive about spending time and energy in eliminating the pirate teacher. MPT/Herrera stated that residents are being deprived of court time because pirate teachers monopolize the tennis courts. She suggested that the number of tennis balls allowed on the court be increased from 6 to 12 or 20. CIO'Connor took exception to spending City resources to enforce a low priority regulation. She suggested that individuals who wish to teach in the City contact homeowners' associations and the City to become licensed to operate in D.B. CSD/Rose responded to C/O'Connor- that he is aware of three or four business owners and individuals' who have expressed concern about illegal teachers. C/Ansari suggested D.B. following Irvine's practice and make it legal for these individuals to teach on the courts.' Following discussion, C/Chang moved, C/Ansari seconded to 1) abolish Rule No. 5 (six -ball limit); 2) establish an absolute 30 minute time limit when other players are waiting to use the court; 3) impose fines for unauthorized instructors; 4) provide additional signage to be posted stating harsher DECEMBER 19, 2000 PAGE 10 CITY COUNCIL restrictions on unauthorized instructors (list fine amounts on these new signs and state that the city may seek a restraining order for repeat offenders). Further, direct staff to present an ordinance at a future Council meeting to strengthen the prohibition of unauthorized instructors on the tennis courts in the public parks and to provide a specific Municipal Code number to place on the sign recommended in item #4. In addition, staff is directed to further study how to regulate private instructors. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS- Ansari, Chang, O'Connor, MPT/ Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 9. NEW BUSINESS: 9.1 CONSIDERATION OF COUNCIL COMMITTEE APPOINTMENTS The following appointments were announced by M/Huff: CITY COUNCIL APPOINTMENTS COMMITTEE DELEGATE ALTERNATE California Contract Cities Association Chang Ansari California Joint Powers Insurance Authority Huff Herrera CLOUT Ansari Chang Foothill Transit Board Huff Chang Four -Corners Transportation Policy Group Huff Chang Greater Los Angeles County Vector Control District MacBride- L.A. acBrideL.A. County Sanitation District No. 21 Huff O'Connor Lanterman Community Advisory Committee (State) Herrera Huff L.A. County City Selection Committee Huff Herrera League of California Cities - L.A. County Division Herrera Chang San Gabriel Valley Council of Governments Huff O'Connor San Gabriel Valley Econ Partnership of Commerce & Cities O'Connor Ansari So. Calif. Association of Governments (SCAG) Chang Ansari Tres Hermanos Conservation Authority Huff/HerreraAnsari Wildlife Corridor Conservation Authority (WCCA) O'Connor Herrera Wildlife Corridor Conservation Authority Advisory Com MacBride/R. J. Wiikomm j CITY COUNCIL STANDING COMMITTEES Finance Huff/O'Connor City Council Goals/City Manager Evaluation Huff/Herrera City On Line Technical Huff/O'Connor Community/Civic Center Huff/O'Connor DECEMBER 19, 2000 PAGE 11 Diamond Bar Community Foundation Economic Development Lanterman Community Advisory Committee (City)` Legislative Redevelopment Sphere of Influence/Annexation CITY COUNCIL AD HOC COMMITTEES CITY COUNCIL O'Connor Herrera/O'Connor Huff/Herrera Ansari/Chang Ansari/Chang Herrera/Chang (Industry East Development Advisory Committee Herrera/O'Connor PUSD/City Chang/O'Connor WVUSD/City Huff/Herrera CITY COUNCIL LIAISON Chamber of Commerce Liaison Ansari/Chang City Anniversary Liaison Ansari/O'Connor Senior Citizen Liaison Ansari/O'Connor Water Policy Ansari 9.2 ORDINANCE NO. 07 (2000) - AN ORDINANCE OF THE CITY OF DIAMOND BAR AMENDING THE STORM WATER AND URBAN RUNOFF POLLUTION CONTROL ORDINANCE TO PROVIDE STORM WATER POLLUTION CONTROL FOR PLANNING AND CONSTRUCTION OF NEW; DEVELOPMENT AND REDEVELOPMENT PROJECTS AND AMENDING THE DIAMOND BAR MUNICIPAL CODE - The State Water Resources Control Board (Board) received a, petition for review of the actions and failures to act on the part of the Regional Water Quality Control Board' (Regional Board) on February 25, 2000; from a number of cities and co petitioners concerning the Standard Urban Storm Water Mitigation Plan (SUSMP). The Board subsequently held a hearing on June 7 and 8, 2000' to receive testimony and draft an order related to the petitioners' filing. On October 5, 2000, the Board issued the final order concerning SUSMP that extended'_ the deadline for storm water permittees to adopt ordinances implementing SUSMP requirements from September 8 2000 to January 15, 2001, and for effective dates of the final SUSMP requirements ifrom,October 8, 2000 to February 15, 2001. C/Ansari moved, C/Chang seconded, to approve first reading by title only and waive full reading of Ordinance No. 07 (2000) of the City of Diamond Bar Amending the Storm Water and Urban Runoff Pollution Control Ordinance to provide Storm Water Pollution Control for Planning and Construction of New Development and Redevelopment Projects and Amending the Diamond Bar Municipal Code. Motion carried by the following Roll Call vote: DECEMBER 19, 2000 PAGE 12 CITY COUNCIL AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/ Herrera, M/Huff NOES: COUNCIL MEMBERS None ABSENT.: COUNCIL MEMBERS - None 9.3 LIGHT EMITTING DIODE (LED) TRAFFIC SIGNAL CONVERSION AND REBATE PROGRAM - In September 2000, Southern California Edison (SCE) offered a cash "rebate program to cities to encourage the retrofit of incandescent traffic signals with qualifying LED lamps/bulbs. The goal is to reduce peak period demand and be operational by June 1, 2001. This program »rebates the City for the material/equipment costs. City staff submitted a reservation request on September 29, 2000 to reserve our funds. Forty-eight of the city's signals would be eligible for retrofitting. For a full rebate the equipment must be installed prior to June 1,'2001. A cost benefit analysis was completed by -staff that y p indicates the City would be able to replace its 'incandescent traffic signals with the LED lamps/bulbs, as well as, to paint those needed signal heads concurrently. With the rebate that covers much of the material costs and the energy savings, the City would be able to recover the costs in a period of approximately two years. C/Ansari left the meeting at 8:45 p.m. C/Chang moved, MPT/Herrera seconded to 1) appropriate funds from the unappropriated General Fund in the ,amount of $178,320 for the LED Traffic Sinal Conversion andRebate Program, Signal and2) authorize the City Manager . - to execute the LED Traffic Signal Application/Contract for rebates in the amount of $121,927.92 with Southern California Edison. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Chang, O'Connor, MPT/Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - Ansari RECESS TO REDEVELOPMENT AGENCY: M/Huff recessed the City Council Meeting at 8:50 p.m. RECONVENE CITY COUNCIL MEETING: M/Huff reconvened the City Council Meeting at 8:55 p.m. 8. SUBCOMMITTEE REPORTS AND COUNCIL MEMBER COMMENTS: On December 6, C/O'Connor and other Council Members met with the DMG/Maximus representative to discuss City Manager attributes. On December 7 she attended the D.B. Amateur Radio Society Christmas party. On December 9, she participated in the 2nd half of the Sheriff Academy Training Session. On December 11, she and M/Huff attended the Industry Manufacturing Council luncheon. On December 12, she and three other, Council Members attended the Senior Christmas luncheon /4 DECEMBER 19, 2000 PAGE 13 CITY COUNCIL during which the D.B.H.S. chorus performed. On December 13, she and other Council Members attended the City Christmas party. On December 14, the finance Committee met. Last evening she and M/Huff attended Senator Margette's reception and swearing-in ceremony. She asked that the matter of lights being left on as well as, after dark skating at Peterson Park be agendized for discussion at a future Council meeting. She wished everyone a happy holiday and Millennium. C/Chang reported on his attendance at the National League of Cities conference in Boston. He thanked staff and City Commissioners for their efforts on behalf of the City throughout the year. He, M/Huff and C/Ansari attended the library's gingerbread house event. On December 9, he and other members of the Chinese Association visited the physically abused, challenged and infirm. MPT/Herrera spoke about SCAG's SR 60 truck study and proposed San Jose Creek Alternative Route. Many people have expressed concern about what would result with this implementation. She reported that Harry Baldwin, President of the San Gabriel Council of 'Governments, made a motion that the San Jose Creek Alternative be deleted from the study recommendations. Unfortunately, SCAG did not support his motion and approved the inclusion of the San Jose Creek Alternative. She, Walnut City` Manager Jeff Parker and ICM/DeStefano spoke in opposition to the San Jose Creek Alternative. This matter will go to the SCAG Regional Council for vote in January 2001. On November 27, she attended the State of California Department of Developmental Services Restructuring Committee meeting. 850 persons throughout the State were interviewed about how they believe developmental centers ought to be restructured. The majority opinion was that about one-third of the clients beplaced in four -client homes and receive the same services they are currently provided in developmental centers. The next step for the State is to conduct a financial analysis of this proposal, which will be completed by February 2001. On December 12, she attended the first meeting for the State -established Lanterman Community Advisory Committee during which the. security plan was discussed. There will be a public meeting in June, which will provide an opportunity for public comment on the security plan. The next Advisory Committee meeting is scheduled for March 15, 2001. Regarding D.B.'s relationship with the City of Industry, the City of Industry borders D.B. on three sides. D.B. residents stand to lose a great deal if the Council failed to make a large effort toward promoting a good working relationship with the City of Industry. She was pleased that the City of Industry's Mayor attended a D.B. City Council meeting. She thanked staff for their hard work in putting together the City Christmas party and thanked Commissioners for their time and effort toward the betterment of D.B. She wished everyone happy holidays. C/Chang requested that staff look into; the current energy problems facing California and ask Edison to send a representative to a future Council meeting to make a presentation on this matter. M/Huff asked staff to make certain that City Council meeting agendas are posted on the City's web site. Foothill Transit and the Alameda Corridor East suffered a great w . DECEMBER 19, 2000 PAGE 14 CITY COUNCIL loss in the last election, Willie White, Pomona Council Member. On December 8, he attended the China Expo at the L.A. Convention Center. On December 10, he attended the unveiling of Manila Way Street in West Covina, a significant event for the Filipino community. The street is on the border of Walnut and West Covina. D.B. is seeking applicants for the Sheriff's Safety Committee. If interested, please contact staff. A special Gity Council meeting will be held on January 4, 2001 at 10:00 a.m. to take care of housekeeping items. The next regular meeting of the City Council will be on January 16,2001. He wished everyone a safe and joyous holiday season. .ADJOURNMENT: There being no further business to conduct, M/Huff adjourned the meeting at 9::25 p.m. LYNDA BURGESS, City Clerk ATTEST: ROBERTS. HUFF, Mayor 1. 2. MINUTESOF THE CITY COUNCIL SPECIAL MEETING OF THE CITY OF DIAMOND BAR JANUARY 4, 2001 CLOSED SESSION None CALL TO ORDER: Mayor Huff called the Special City Council Meeting to order at 10:10 a.m. in the proposed City Hall SCAQMD facility space, 21785 E. Copley. Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was Jed by Council Member Ansari. INVOCATION None given. ROLL CALL: Mayor Huff, Mayor Pro Tem Herrera, and Council Members Ansari, Chang and O'Connor. Also present were: James DeStefano, Interim City Manager; David Doyle, Deputy City Manager; David Liu, Director of Public Works; Linda Magnuson, Finance Director and Tommye Cribbins, Assistant City Clerk. APPROVAL OF AGENDA:. As submitted. 3. A. SPECIAL PRESENTATIONS, CERTIFICATES,' PROCLAMATIONS: None 3.13. INTERIM CITY MANAGER REPORTS ANDRECOMMENDATIONS: None Offered. 4.a. PUBIC COMMENTS: None Received. 4.b. RESPONSE TO PUBLIC COMMENT: None. 5. SCHEDULE OF FUTURE EVENTS: 5.1 PLANNING COMMISSION January 9, 2001 - 7:00 p.m., SCAQMD Auditorium, 21865 E. Copley Dr. 5.2 TRAFFIC AND TRANSPORTATION COMMISSION - January 11, 2001 - 7:00 p.m., SCAQMD Hearing Board Room, 21865 E. Copley Dr. 5.3 CITY COUNCIL MEETING - January 16, 2001 - 6:30 p.m., SCAQMD auditorium, 21865 E. Copley Dr. 6. CONSENT CALENDAR: C/O'Connor moved, MPT/Herrera seconded, to approve the Consent Calendar as presented. -Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/Herrera, M/H uff NOES: COUNCIL MEMBERS'— None JANUARY 4, 2001 PAGE 2 ABSENT: COUNCIL MEMBERS None CITY COUNCIL 6.1 APPROVED VOUCHER REGISTER - dated January 4, 2001 in the amount of $664,177.19 ( C/O'Connor abstained from approval of P.O. 10293 in the amount of $160.00 due to a potential conflict of interest relating to the Lanterman Forensic Expansion Project). 7. OLD BUSINESS: 7.1 AWARD OF CONTRACT FOR CONSTRUCTION OF THE CITY HALL OFFICES AT THE SCAQMD CAMPUS TO JEFF MERRICK CONSTRUCTION IN AN 'AMOUNT NOT TO EXCEED $304,000 Presentation by ICM/DeStefano regarding construction of City Hall offices at the SCAQMD Campus. 10:15 a.m.: Commencement of City Council tour of proposed facility conducted by ICM/DeStefano. 10:45 a.m.: Termination of City Council tour of proposed facility. DCM/Doyle gave a presentation on the proposed color scheme, flooring material and counter colors of the proposed facility. ICM/DeStefano explained staff's recommendation and indicated a proposed occupancy date of March 8, 2001. Following discussion, C/O'Connor moved, MPT/Herrera seconded, to approve staff's recommendation for award of contract for construction of the City Hall offices at the SCAQMD Campus to Jeff Merrick Construction in an amount not -to -exceed $304,000; authorize a contingency amount of $15,000 for project change orders to be approved by the Interim City Manager, for total authorization of $319,000 and approve the appropriation of the necessary funds ($319,000) from the General Fund reserves. AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/ Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCILMEMBERS - None 9. NEW BUSINESS: None 8. SUBCOMMITTEE REPORTS AND COUNCIL MEMBER COMMENTS: None Offered. CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.D. 21865 Copley Drive NOVEMBER 16 2000 CALL TO ORDER:' Chairman Finnerty called the meeting to order at 7:03 p.m. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Commissioner Patty Ani s. ROLL CALLS Present: Chairman Annette Finnerty, Vice Chairman Patty Anis and Commissioners Hull, St. Amant and Torres. Staff: Bob Rose, Director of Community Services; Gary Olivas, Recreation Superintendent, and Marisa Somenzi, Administrative Secretary. MATTERS FROM THE AUDIENCE: None Offered. 1 CONSENT CALENDARS 1.1 Minutes of October 26, 2000 Regular Meeting. C/Hull moved, C/St. Amant seconded, to approve the minutes of October 26, 2000 as presented. Motion carried 4-0-1 with C/Torres abstaining. 2. INFORMATIONAL ITEMS: 2.1 Recreation Program Update. RS/Olivas reported on the following items: 1. Youth Basketball 2. Adult Basketball t NOVEMBER16, 2000 PAGE 2 PARKS & REC COMMISSION 3. Adult Softball 4. 2nd Annual Hall of Horrors and Fall Fun Festival 5 Contract Classes 6. Tiny Tots 7. Adult Excursions 2.2 Capital Improvement Program Update - report by CSD/Rose. 1. Skate Park 2. Pantera Park Ball Field Lighting C/Torres stated that the Pantera Park installation was the cleanest install with heavy equipment that he has ever seen: Chair/Finnerty reported that residents adjacent to Pantera Park like the lights. 2.3 Trails Master Plan Update - report by CSD/Rose. 24 Diamond Bar Community Foundation - Oral Report by Chair/Finnerty. 2.5 Proposed Fireworks Show - July 4, 2001- Status Report by CSD/Rose. 2.6 Soda Machines - Annual Revenue Report. CSD/Rose reported that during the first quarter of this fiscal year (July 1 through September 30, 2000, '13 machines at seven parks produced $5,810.93 net to the City. The annual revenue goal is $14,028. The City pays just under $2,000 for the electricity for the machines on an annual basis. Revenue collected during the last fiscal year from July 1, 1999 through June 30, 2000 was $8,281.68. He believes that the machines are beginning to produce revenue at the projected levels. 3. OLD BUSINESS: 41 Tennis Court Rules - Staff report by CSD/Rose. This item was carried over from the October 26`' Commission Meeting. An Ad Hoc Committee was formed (Commissioners Hull and St. Amant) and it met with staff on October 27, 2000. The Ad Hoc Committee believes that the six -ball limit rule and private instructor issues should be separated to allow residents to use a basket of tennis balls when practicing. Staff believes that it will be virtually impossible to enforce the private instructor rule if the six -ball limit rule is eliminated, without first NOVEMBER 16, 2000 PAGE 3 PARKS & REC COMMISSION developing an alternative method for monitoring" privateinstructors. Although the Ad Hoc Committee discussed various methods of enforcing the private instructor rule, at this time a specific method has not been determined. The Ad Hoc Committee recommends elimination of the six -ball limit rule. Mark Dalli, Mad Dog Racquet Sports, 21450 Golden Springs Road, said he believes that the enforcement signs indicating applicable fines will help to mitigate the situation. He wants residents, parents and kids to be able to bring a basket of balls to practice as long as the playing 'surface is maintained in a safe manner. He is pro -community, concerned about safety and against pirate teachers. Michael Lin said he and his family chose to live in Diamond Bar because the City is very peaceful, the people are friendly, the schools are good and the community is enjoyable. His family has enjoyed playing tennis in the City's parks for several years. Diamond Bar is probably only one of two cities in Los Angeles County that has the six -ball rule. Many times he did not follow the rule and used a basket and even a ball machine to assist with his training as well as, his daughter's training who is currently on the Diamond Bar High School tennis team. He has noticed that many other individuals break the rules. He asked if someone could explain the purpose of the six -ball rule because most people do not follow it which means that it is impractical or unreasonable. He appreciates the concerns regarding safety. However, people play soccer, basketball,' baseball, hockey, etc. which are more dangerous than tennis. He strongly feels that the six -ball rule is not practical and further, that it is unreasonable. He urged the Commission' to eliminate this rule immediately. In addition, he does not believe it is necessary for the City to spend the money putting fencing between the courts. He asked how many teaching instructors have approval from the City. CSD/Rose responded that the City contracts with one company, Tennis Anyone, which has a number of instructors. Chair/ innerty and CSD/Rose explained to Mr. Lin that if he wants to hire a private tennis instructor for his children, he needs to use his own private tennis court, or he can obtain an instructor through the City's recreation program for lessons on park/public courts. Parents and friends of parents can instruct their children on the public courts as long as the instructors are not being compensated for their time. Robert Chou moved to Diamond Bar in September. He likes the City very much and congratulated everyone for doing such a good job. One of the features that attracted him to his present location was the proximity to a tennis court. His son is 7 years old and very anxious to learn to play tennis. He noticed the six -ball rule which puts a damper on his effort to teach his son: E- NOVEMBER 16, 2000 PAGE 4 PARKS & REC COMMISSION He would prefer that the six -ball rule be lifted. He believes that the City having a six -ball rule just to make it easy to spot illegal teaching is unfair to residents and that there are other rules that could be enforced that would eliminate illegal teaching, which he favors. He asked if the City's liability insurance coverage would increase significantly if the six -ball rule was eliminated. None of the 13 neighboring cities contacted by staff have the six -ball rule. Char/Finnerty indicated to Mr. Chou that the City's liability costs would not increase with the elimination of the six -ball rule. He recommended that the six -ball rule be eliminated. Vib Verma also spoke against the six -ball rule. Wei Wei Cheng reiterated her opposition to the six -ball rule. Mark Dalli again spoke in favor of signage. He believes people can monitor themselves and choose a qualified tennis instructor. Mary Su, Diamond Bar business owner, said that she moved to Diamond Bar because it a family- oriented community. As a parent she likes to spend time playing tennis with her children and the six ball rule severely hinders their play. She has played tennis for 15 years and in all of that time has never seen anyone injured by a tennis ball. Residents should not be penalized for the illegal acts of a few people. Chair/Finnerty explained to the speakers that the six -ball rule was initiated by Los Angeles County prior to Diamond Bar cityhood. Adjacent communities under the jurisdiction of L.A. County still have the rule - Diamond Bar is the only City that still has this rule. ` C/Hull and C/St. Amant presented their Ad Hoc Committee reports. C/Hull read the committee's proposal which states the following: 1. Rule No. 5 should be abolished. 2. An absolute 30 minute time limit prevails when other players are waiting. 3. Impose fines for unauthorized instructors. 4. Additional signage stating harsher restrictions on illegal instructors Other suggestions for court usage would be an electronic keypad that would time -stamp when a person entered the court; a metal box by court entrance where a player fills out a sheet with their name and time of court usage, a copy of which goes into a metal box that can be opened by a sheriff or park ranger; some type of sign -in outside the courts where court time can be documented and people waiting can add their name for next in line. It is also recommended that the City of Diamond NOVEMBER 16, 2000 ` PAGE 5 PARKS & REC COMMISSION Bar consider hiring a park ranger. He explained the proposed signage. C/St. Amant explained that Rule No. 5 was to make it easy to spot illegal instructors and to have a violation with which to charge illegal instructors: Deputy Tom Lanning and Deputy Brian Walker discussed enforcement issues and concerns with the Commission. Kay Dalli spoke about the use of public courts. C/Hull moved, C/St. Amant seconded, to recommend that City Council: I That Rule No. 5 (six -ball limit) be abolished. 2. That an absolute 30 -minute time limit prevails when other players are waiting. 3. That fines for unauthorized instructors be imposed. 4. That the City post additional signage stating harsher restrictions on unauthorized instructors (List fine amounts on these new signs and state that the City may seek a restraining order for repeat offenders.) Without objection, the motion was so ordered. CSD/Rose stated that prior to this matter being,placed on a future City Council agenda, residents who spoke on this matter will be notified by staff that item is scheduled to go before the City Council for disposition. He cautioned everyone that the Commission's recommendation does not change the current six -ball rule which remains in effect pending further action that may or may not be taken by the City Council. 4. NEW BUSIlVESS: None 5. ANNOUNCEMENTS: C/Torres said he looks forward to coaching in the Diamond Bar Basketball Recreation program this year. C/Hull reported on his walk-through of Pantera Park. He concurred with C/Torres that Pantera Park is absolutely the cleanest park he has visited in light of all of the work that has occurred. Greg Andrews of True Green seems eager to make certain that the City is pleased with the parks. C/St. Amant stated that there are bushes near the front of Maple Hill Park which need to be trimmed. He pointed out that in crime prevention there is a 3 in 7 rule where no hedge should be higher than 3 feet and no tree should hang down below 7 feet for visibility purposes. NOVEMBER 16, 2000 PAGE 6 PARKS & REC COMMISSION C/Anis wished everyone a Happy Thanksgiving. There are rocks in the street near the curb on the ridge by Summtridge Park that need to be removed. Chair/Finnerty reported on her tour of Peterson Park which looks better than it has for some time. There are some holes in the skate park concrete which need repair. CSD/Rose indicated that the indentations in the skate park are caused by bicycle axle pegs. 'When the bicycle falls over it knocks chunks out of the concrete. 4-Con Engineering has provided staff with the specifications for a material that is designed to fill in these types of holes. Chair/Finnerty asked for an update on the riparian habitat. CSD/Rose responded that Standard Pacific is suppose to import clay to pack the lining in the water basin area to trap the water and replant shrubs and water-born trees. The Commissioners thanked Mayor O'Connor for bringing cookies to the meeting. ADJOURNMENT: C/Torres moved, C/Hull seconded, to adjourn the meeting. There being no other business to come before the Commission, Chairman Finnerty adjourned the meeting at 8:50 p.m. Respectfully Submitted, /s/ Bob Rose Bob Rose Secretary Attest: /s/ Annette Finnerty Chairman Annette Finnerty l 5 NOVEMBER 14, 2000 PAGE 2 PLANNING COMMISSION 7. CONTINUED PUBLIC HEARINGS: 7.1 Conditional Use Permit No. .1998-09(1), Development Review No. 1998-11(1), and Minor Variance No. 2000-19 (Pursuant to Code Sections 22.58:010, 22.48.020(A)(2); and 22`.52.020(D)) is a request to amend Conditional Use Permit No. 1998-09, Development Review No. 1998-11, and to approve a Minor Variance for a decrease of 2017o in the number of required off-street parking spaces to accommodate on-site seating for twelve persons at Togo's. (Continued from October 10, 2000 PROJECT ADDRESS: L193 Diamond Bar Boulevard Diamond Bar, CA 91765 PROPERTY OWNER: J. Coleman -Travis Trust CIO:. Glacier Peak Management Services, Inc. 7955 Dunbrook Road, Suite A San Diego, CA 92126 . APPLICANT:.; Parker Holt -Doyle, ,LLC 1193 S. Diamond Bar Boulevard Diamond Bar, CA 91765 DSA/Smith presented staffs report. Staff recommends that the Planning Commission direct staff as appropriate. Lyda Holt, applicant, said the traffic analysis completed by the applicant's traffic engineer, Mr. Greenspan, provides the: information , to show that there is adequate,+.parking to accommodate a certain amount .of seating. It has been a determent to the business not to have the seating and she hopes that the Commission will be fair to the, applicants. There are., no problems with the adjacent business -owners.; Specifically, the parking area adjacent to the Drive-Thru appears to -belong to Togo's. However, the owner of Jack in the Box said he has had no complaints and would not be, present to oppose the project. The parking spaces are small and the property manager plans to re -stripe the area to code. She would like to provide six tables. However, she would appreciate an approval with some customer seating. Kevin Parker responded to C/Tye that each store is different and it is difficult for the franchiser to specify lunch and dinner traffic. On average, lunch is the busiest part of the Clay (60 to 70%) for his other two franchises. He estimated that approximately 65 percent of the business is take-out. Lyda Holt responded to VC/Zirbes that the new property manager has cleaned up the site and plans to re -stripe and slurry seal when the parking issue is resolved. She will include NOVEMBER 14,2000" PAGE 3 PLANNING COMMISSION the spaces for handicap compliance and delete the currently designated spaces for Cathay Bank in accordance with the shared parkmg-lease. C/Tye is concerned about Ms. Holt's statement that the property manager would unilaterally re -stripe the development and whether the City has -any input into this process. DCM/DeStefano indicated to C/Tye that the property owners have a responsibility to not only maintain their property but when they slurry seal a parking lot such as this one they have a responsibility to bring the matter to the City for review and approval so that the spaces are re -formatted in the manner that they were previous in order not to create non - conform ties with the code that may not have previously existed in order to maintain any. specific conditions that the Planning Commission may have placed on the subject site. In reality, staff often finds out about these types of matters 'after the fact because they often occur during the weekends or on non -peak days. C/Ruzicka asked if the Planning Commission can legally'do what the applicant is asking us to do based upon Mr. Siecke's recommendation. DCM/DeStefano stated that what is before the Planning Commission is a request to modify the previous Conditional Use Permit which; begins with the requirement that the property owner seek written permission from adjacent property owners to share in the parking spaces that would otherwise be available. The request rolls over to the Development Review for which modification is being sought. The applicant is interested in re -striping the parking lot and reconfigure the project to allow the -seating which is also a change from the previous Planning Commission' approval. The applicant is seeking Minor Variance in order to reduce to the maximum possible required number of parking spaces. All of these considerations are within the Commission's purview of authority. Approval would result in''a project of approximately. 37 parking spaces all larger than what presently exists on the site which would accommodate a modest number of seats requested by the applicant. The Planning Commission also has the authority to maintain the,belief that more parking spaces are required and either, not grant the requested seating or mandate that sufficient parking be provided, either on or off site. Mr. Greenspan explained to Chair/Nelson that in January his firm conducted a shared parking analysis which was based on'industry standards and the City's current parking code of essentially one space per 100 square foot of;restaurant which includes seating. In addition, his firm surveyed an existing Togo's in EastPasadena, which is approximately 1800 square feet. That facility has 38 indoor seats and 36 outdoor seats. His firm re -visited the site in October and found 27 cars parked on the site and four cars parked off site during peak hours for a total of 31 real spaces. In January, his firm projected 32 sites. With six two -seat tables and one car per table, the result would be an additional six spaces fora total NOVEMBER 14; 2000 PAGE 4 PLANNING COMMISSION of 37 parking spaces. In his opinion, re -striping will ;result in 35-37 parking spaces. Therefore, 37 parking spaces would-be appropriate for the six tables. In response to C(Kuo, Mr. Greenspan explained the formula used for calculation of parking spaces. He believes that total average for any—business is preferable to picking a certain hour. Chair/Nelson re -opened the public hearing.: Michael Drucker, 1155 SouthDiamond Bar Boulevard property owner, introduced his property manager, Roxanne Taylor and Ken Patel, owner of Subway. Mrs. Holt signed a lease that did not allow her to have parking.for tables. As a responsible property owner, he takes" pride in'maintaming'the center and its parking lot. He also looks out for his tenants and the parking issue has been an ongoing matter and the tenants are aware of his objections from the onset. This site was originally a bankbuilding.. When it was advertised for sale the permissible square footage was 8,000. When he found out that the building was proposed to be expanded to 10,000.square feet heobjected to the Planning Commission which "got around" the matter by making compact parking spaces to increase the parking numbers. Togo's franchise previously attempted to persuade the Planning Commission to grant them seating which was denied. Mrs. Holt decided to lease the space knowing full well that the parking was insufficient to allow seating. Offsite parking effects his property and interferes withhis tenants and their businesses. There is no off-site1parking. Togo's is required to park on their own area and if they. are parking off-site they are parking in unauthorized space. Upon review of Mr. Oreenspan's January survey he finds it somewhat flawed because 'the) survey is based on a non -comparable site. He asked: where the employees of the'bank, Starbucks andTogo's park becauseit is not addressed inthe survey. He does not believe any seating should be allowed for thel applicant. Roxanne Taylor stated that prior to the building construction she stated her objection to the oversized- building to the City, Council because of the impact it would have on the Town Center's parking' lot.' She objects to shared parking between the two. parcels because it impacts her future tenants and their parking requirements. Her tenants complain about the current parking situation. Ken Patel said that he was offered the Togo's site for his Subway business. Although the offer was attractive, he refused because of the parking issue. He does not believe the permit for tables should be approved. Mr. Drucker responded to VC/Zirbes that he does not own the Jack in the Box property. N NOVEMBER 14, 200.0 PAGE 5 PLANNING COMMISSION DCM/DeStefano responded to C/Kuo that the City Code, sets forth a requirement for , parking spaces per square footof a particular use: "This standardpresuines and incorporates employees as customers. Following discussion, CJTye moved, C/Ruzicka seconded, to continue Conditional Use permit No. 1998-09(1), Development Review. No. 1998-11(1), and Minor Variance No. 2000-19 to January 9, 20011 to allow staff to prepare areport based upon the City's and applicant's consultants recommendation for shared parking analysis for the applicant's proposed palate of use with tables. Further, the Planning Commission requests that both consultants be present at the January 9, 2001, meeting. Motion carried by the following Roll Call vote: AYES: COMNIISSIONERS: Kuo, Ruzicka, Tye, VCMrbes, Chair/Nelson NOES: COMMISSIONERS None ABSENT: COMMISSIONERS: None Chair/Nelson continued the public hearing to January 9 2001. 8. PUBLIC HEARING:.' 8.1 Development Review No. 2000-18, Minor Variance No. 2000-13 and Minor Conditional Use Permit No. 2000-12 (pursuant to Code Sections 22.48.020(A)(1), 22.52.020, 22.30.080(E) and 22.56.020) is a request to construct a two-story, single -family residence of approximately 10,498 square feet, with a basement, balconies, porch and five car garage. Additionally, the request includes a swimming pool and retaining walls in the rear and side yards with 'a maximum six feet exposed height. The Minor Variance"request' is to construct chimneys that extend 2.5 feet above the maximum 35-foot height permitted for a residence and a minor variance of two feet for the front setback. A Minor Conditional Use permit is required for the proposed driveway width, greater; than permitted by code. PROJECT ADDRESS: 2250 Indian Creek Road (Lot 66 of Tract No. 23483) Diamond Bar, CA 91765 PROPERTY OWNER: Basant Sachdeva & Rajinder Joneja 1738 E. Meats Avenue Orange, CA 92865 APPLICANT: Basant Sachdeva 1738 Meats Avenue Orange, CA 92865 0 NOVEMBER 14,2 . 000 PAGE 7 PLANNING COMMISSION DSA/Smith presented staff's report. Staff recommends that the Planning Commission approve Development Review No. 99-5(1) MinorConditional Use Permit No. 2000-16, Findings of Fact, and conditions of approval, as listed within the resolution. Anchi Lee, Architect, stated that the square footage of the cabana is a one-story structure that is less than 500 square feet. The porticos increase the square footage to a little more than 1000 square feet. The cabana has outside stairs to the roof, which allows a view of the tennis court activities. The tennis court has been rotated to face true north and south, which resulted in a reduction of exported dirt. Anchi Lee confirmed to C/Tye that there is no problem with the fact that the cabana is not allowed to have kitchen facilities. The cabana is not intended to be used as a guest house. Chair/Nelson opened the public hearing. Marie Melby, a resident on Oak Knoll Drive, said she was shocked by the appearance of the structure, which crosses the entire ridge and the removal of all of the oak trees. Her property faces the tennis court area. She asked if the applicant proposes to install a wall or chain link fence, will the area be re -vegetated, and will there be mesh on the tennis court fence to screen her view of the tennis players. Anchi Lee stated that the tennis court would be enclosed with a chain link fence and landscaping outside of the fence. He explained the layout to Marie Melby and indicated that the house and landscaping should be completed within six to eight months. The house is in the framing stage and all of the grading has been completed. Michael Mao, a resident on Oak Knoll Drive, asked if ,the tennis court will be moved farther out and where will the guest house be located. DSA/Smith explained the layout using graphics. Although the original setback was proposed to be 32 feet, the rotation meets the'Development Code requirement setback of 25: feet. Michael Mao stated that this project pushes the envelope to the maximum regarding setbacks and building tolot ratio. He believes this project, if allowed, will be unreasonable and destroy the preservation of this City. DSA/Smith stated that if staff had noticed that the proposal significantly changed the landscaping it would have requested that the applicant submit the landscape plan for this public hearing. The applicant provided the landscape plan, which has been conditioned for review and approval by staff since the previous landscape plan was approved. 11' NOVEMBER 14,2000 PAGE 9 PLANNING COMMISSION DCM/DeStefano: stated that the City received information from the Long Beach Fair Housing Foundation which is a statistical summary and was not aware that staff should be concerned about the information. Karen Warner has suggested programs to assist in this matter which will satisfy the State's concern. VC/Zirbes asked if the State takes into consideration the fact, that Diamond Bar is_a fledgling City that was conceived and approved by the Los Angeles Board of Supervisors. It was not until recently that this community was able to gain local control He is concerned that the State is attempting to dictate what Diamond Bar should be as opposed to what the City became under the jurisdiction of Los Angeles. 'People have relocated to Diamond Bar based upon their perceptions of what the community is and he is concerned that the incorporation of new policies and programs will effect the makeup of the community which is very demographically diverse. He pointed out that there is a relatively small area of Diamond Bar that remains to be developed. In addition, there are no members of the community present for this very important public hearing. Having a certain type of an approach that might satisfy a State requirement does not necessarily mean that it is a good idea for the community of Diamond Bar, its citizens and homeowners. He asked for an explanation of a state certification versus a city certification and what types of assistance might the City be placing itself in jeopardy'of not receiving. Karen Warner explained that Diamond Bar' has a locally certified Housing Element - not a state certified Housing Element. Current funds would not be risk (CDBG, industry set - asides). State housing monies ($500 million for affordable housing programs) would be at risk. A developer that might construct an affordable housing project would likely leverage local and industry set-aside monies with the state monies which would put this City at a competitive disadvantage and likely disqualify Diamond Bar from'state funds. The benefits of a state approved element from a legal side is that there is,a presumption of legal validity if someone challenges the City's legal plan whichlmeans that the burden of proof is on the litigants. If the state does not approve the element the burden of proof is on the City to show through its own self -certification's series of findings which identify why the City feels it complies with the statutes. Currently, Diamond Bar has three privately held sites available for multi -family housing for which no development is scheduled. Chair/Nelson stated that Diamond Bar is dealing with such issues as mansionization. The average household size is 3.2 people, the second highest in the Walnut Valley. Diamond Bar is currently being asked to address senior housing. In spite of the makeup of the City, it is likely time for Diamond Bar to come into the mainstream. Karen Warner responded to C/Tye that following tonight's public hearing she would like to submit her revisions to the state and let them provide feedback. ' y NOVEMBER 28 2000 PAGE 2 PLANNING COMMISSION PROPERTY OWNER: Diamond Bar West,LLC 3480 Torrance Boulevard, Suite 300 Torrance, CA 90,503 APPLICANT: Richard Gould 3480 Torrance Boulevard,, Suite 300 Torrance, CA 90503 DSA/Smith presented staff's report. Staff recommends that the Planning Commission approve Development Review No. 2000-17,' Minor Conditional Use Permit No. 2000-20, Findings of Fact, and conditions of approval, as listed within the resolution. C/Tye asked that Condition (e) on page 8. of the draft resolution be amended to indicate that the access easement be obtained prior to permit issuance. Kurt Nelson, Diamond Bar West, LLC, stated that in accordance with CJTye's concern, his fine has reserved the easement in question, evidence of which can be provided to staff prior will be provided in accordance with staff's time line. to construction. Landscape plans pregarding-the There is no roblem with staff s condition Cabana. pp g a following language for VC/Zirbes asked if thea licant would agree to the addition of th Condition (e) in accordance with C/Tye's concern: "...guest house, prior to construction of the structure, to which Ivlr. Nelson responded "absolutely." Richard Gould asked if Condition (e) could read: "...easements as necessary..." because he does not believe an easement is necessary to access the applicant's own property. The applicant grants an easement to another party to access the property. VCIZirbes suggested the following verbiage for Condition (e) "The applicant shall obtain and record the necessary Grant of Easement for the Right to Access of the Easement for Emergency Vehicles for access to the limousine garage and guesthouse prior to the construction." DCM/DeStefano stated that staff recommends the following language in the event of Commission approval: "If required by the City Attorney, the Applicant shall obtain and record a Grant of Easement `.for the Right to Access of the Easement for Emergency Vehicles for access to the limousine garage and guesthouse. ` Said Easement shall be recorded with evidence provided to the City prior to occupancy." Chair/Nelson opened the public hearing. There being no one who wished to speak on this matter, Chair/Nelson closed the public hearing. NOVEMBER 28, 2000 PAGE 3 PLANNING COMMISSION C/Ruzicka moved, C/Tye seconded, to approve Development Review No. 2000-17, and Minor Conditional Use Permit No. 2000-20, Findings of Fact, and conditions of approval,:, as listed within the resolution including the following amendment to Condition (e), page 8: "If required by the City Attorney, the Applicant shall obtain and record a Grant of Easement for the Right to Access of the Easement for Emergency Vehicles for access to the limousine garage and guesthouse: Said Easement shall be recorded with evidence provided to the City prior to occupancy." Motion carried by the followingRoll Call vote: AYES: COMMISSIONERS: Kuo Ruzicka, Tye, VC/Zirbes, Chair/Nelson NOES: COMMISSIONERS: None ' ABSENT: - COMNIISSIONER& None 8.1 Conditional Use Permit No. 2000-02, and Development Review No. 2000-20 (pursuant to Code Sections 22.58.020, 22.42.130 G and 22.48.1020) are requests to co -locate a telecommunications facility on an existing monopole approved on January'25, 1993, by Conditional Use Permit No. 92-11. The request also includes an equipment cabinet, utility pedestal and concrete pad for both. David Meyer, Planning Consultant, -presented staff's report. Staff recommends that the Planning Commission approve Conditional Use Permit No. 2000-02 and Development Review No. 2000-20, Findings of Fact, and conditions of approval, as listed within the resolution. Chair/Nelson opened the public hearing. Craig Clute, 21217 Fountain Springs Road, asked'f alternative sites were considered, and how much co -location is acceptable in the City., He asked that the Commission to condition the project to require fence and landscape screening for all equipment., DCMIDeStefano' indicated that it is within the Commission's purview to require screening to mitigate the visual impact of this project- He recommended that the applicant respond to questions posed by the speaker. Keyur Mistry, Metricom, Inc., stated that the reason his firm concluded that this site was most appropriate is that this is the best site in Diamond Bar from a height standpoint which connects to their other service sites. Metricom prefers locating on existing monopoles whenever possible to avoid building new sites. Because the antenna will be located barely above the tree tops it is anticipated that it will be well camouflaged. Metricom has no problem providing landscaping and screening as set forth by the Commission. To eliminate' this site would create a hole in Metricom's network. This is a wireless internet site rather than a cellular site. A monopole is essentially built to allow for two or three co -locations. Currently, there is one existing carrier at the top of the monopole. Because Metricom NOVEMBER 28 2000 PACE 5 PLANNING COMlVHSSIOIV modify, add conditions as necessary, or revoke the permit. Municipal Code Section 22.76.020 authorizes the City to schedule a public hearing before the Planning Commission to consider modification or revocation of Conditional.Use Permit. (Continued from October 10, 2000.) PROJECT UNDER REVIEW: Platinum Restaurant 245 Gentle Springs Lane (Parcel 1, Parcel Map No. 15547) Diamond'Bar, CA 91765 PROJECT OWNER: SX Diamond -Bar 259 Gentle Springs Lane Diamond Bar, CA 91765 APPLICANT: Chris Pierce 245 Gentle Springs Lane Diamond Bar, CA 91765 DCM/DeStefano and PC/Meyer and Sgt. Flannery presented their reports. Staff recommends that the Planning Commission direct staff as appropriate. DCM/DeStefano reported that today staff received a fax copy of a letter dated November 27, 2000, from Jeffrey Meltzer, an attorney representing the property owner, SX Diamond Bar.The letter generally addresses the parking issues between SX Diamond Bar and Platinum Restaurant. y letter from Dale Hoy who resides in'a condominium adjacent Also, Coda staff received a to the site.. The letter refers to problems related to noise issues. Also received this evening is communication from Rutan' and Tucker, attorneys for Platinum Restaurant, which responds to issues that are outstanding as a result of the October 10, 2000, Planning Commission comments. ACA/Pittman indicated to C/Ruzicka that he is not privy to what occurred in the lawsuit. He said he would assume that the temporary injunction was to prevent the hotel owner from blocking off the parking spaces as they were doing at the time of the previous Commission hearing. ClRuzicka asked if ABC has taken any action with respect to the liquor license. Sgt. Flannery explained that the recission is not a denial. It is a withholding of approval until the licensing detail can be assured that the public safety concerns have been addressed satisfactorily with respect to the number of calls for service and strain on the field staff. This is not an unusual action. NOVEMBER 28, 200D PAGE 6 PLANNING,COMMISSIiON VC/Zirbes referred to the October, 10, 2000, packet attachment 27. Assuming that the usable square footage of. the facility is 5,724 square feet and the use is for a nightclub, what would be he required number of parking spaces? DCMMeStefano stated that as PC/Meyer indicated, regardless of the square footage for dining or dancing, the ultimate determination on the appropriate number of parking spaces lies with the Planning Commission. This is a discretionary permit. VC/Zirbes asked if the City regulates on -street parking on Gentle Springs Lane. DCM/DeStefano responded that the :Street p is a private street. Itis his understanding that each of the property owners own a portion of the street frontage. He is not aware of any on - street parking restrictions on that street. However, parking is prohibited on the vast majority of the street. Enforcement lies with the property owners. C/Kuo indicated to the City Attorney that his understanding is that the Planning Commission has a right to review the CUP and modify or add new conditions to the CUP. However, correspondence from the restaurant operator's attorney (page 5) states that if the Commission does so it would be abuse of discretion and an unconstitutional taking of their property rights. ;Please comment. ACA/Pittman stated that the Commission has the ability to review a discretionary permit that .it has issued. It must be done with notice and give the owner and applicant an opportunity to be heard during the process before the Commission can impose any condiions or revoke the penmt. With modifyingrespect .the aPapproval and imposing additional conditions, that is something that is within the rights, provided circumstances and evidence warrant it. The Commission must establish on the record that there are factors or conditions that were not considered previously or that have changed since the approval, that warrant the imposition of additional conditions, or that are a violation of the Conditional Use Permit and either need to be mitigated: through additional conditions or F warrant revocation. The City's Codewts forth specific grounds on which the Commission can look at or modify the existing approvals. PC/Meyer responded to Char/Nelson that when he conducted his observation of the site on,the evening referenced in his report to the Commission, he concluded that there seemed to be adequate parking, good circulation, novehicleswere stopped on the street, and traffic moved in a reasonable and rational manner until about 11;30 p.m. at which time two of the security guardsmoved to the; parking lot east of the establishment and began directing traffic. From an overall perspective; there was' good parking management. With respect to noise he could hear musicPlg playing 'n from the Kmart parking lot. He did not have a noise _ meter, but from experience the noise was somewhat obtrusive and of heavy bass. He was approximately 150 feet away from and in'front of the establishment at about 30 feet above the facility. There was no milling around in the parking area on the part of patrons. h NOVEMBER 28, 2000 PAGE 7 PLANNING COMMISSION Patrick Munoz, attorney of Rutan & Tucker, wants the: Commission to understand and appreciate that his client has done everything that has ever been asked of ahem and continues to be 'willing to do everything that is being asked of them within reason to operate agood business that is good for not only them and their pocketbook, but for the City. Bear in mind one thing, that the alternative to having this business there is to have a shuttered up empty building. The building was there for a longtime, not doing well. The original staff report points out that there was a lot of need for work in the park ing.lot. It was a blight. As Planning Commissioners, your role is to make certain you don't have blight in the City. Good planning is kind of your role. Well, doing something that will negatively impact this business to ar point where it has to shut down will cause the exact opposite of what your duty is as Planning -Commissioners, you will cause the result of blight. If you impose additional conditions of parking on this property they (Platinum) cannot meet it. It is beyond their control to guarantee additional parking ;spaces. They will be out of compliance and you will be perfectly entitled to revoke their CUP for being out of compliance presuming you are entitled to impose the conditions and put them out of business. In this case, the Platinum Restaurant and Nightclub asked for a temporary restraining order, which the judge granted. The judge clarified his order that 290 spaces that exist on the property must be made available at all times for both parties, the hotel and the restaurant. Neither party has the night to restrict any of the parking spaces. The case is over, Platinum has won. So Platinum cannot abide by an order from the Commission that says that Platinum has to have 1290 spaces available or 150 spaces available, or anything more than 96 spaces available because Platinum cannot guarantee the Commission that the judge might not make a final determination in which he determines that the spaces will be split down the middle. In his opinion, Platinum has a 75, 85, 95 percent of getting the original order as lits permanent injunction. This case is over - Platinum has won. The barrier is down and there are 290 spaces available on-site. In addition, there are 50 parking spaces on the private street. The parking problem is solved. The better news is that my client (Platinum) has voluntarily gone out and tried to make certain that there is additional parking. They have secured informal parking agreements. There is -better news. Although we do not have to we have offered to the hotel to pay for half of the cost of turning the last corner of that property into a parking lot. Platinum wants to help solve this issue. We cannot understand why the hotel isn't being looked at. The hotel is causing the problem. If this does not occur, Platinum has more parking, based upon the City's Code, right now. Platinum envisioned a business where 60 percent of the revenue wasl generated by restaurant service and 40 ;percent of the revenue would be generated by nightclub activities (dancing and entertainment). That isa vision. There is no requirement in the CUP that they do that. In fact, there is no requirement in the CUP application or in the CUP itself that they, even provide you with their business plan.: But in an effort to be!, up front, they gave it to the Commission. Everyone:; is trying to make it sound like the City got tricked that this is more of a nightclub thana restaurant and nobody ever told you that. And, if you had known that you would not have approved the CUP like this and you would have required more parking. The City Code currently requires 96 spots. Fifty percent of all of NOVEMBER 28,200W PAGE:8 PLANNING COMMISSION the cities that were surveyed do not have the one spot per 35 square feet number. If the hotel requires 88 spots, that leaves more I than 200 parking spots. I Mr. Munoz continued stated his client was surprised by the Sheriff's statement. Notwithstanding the fact that the Sheriff would have a difficult time explaining how they approved the facility when the conditions were worse, because they just testified tonight that the conditions ha: gotten better, and now when conditions are better they're not going to approve the facility. ; Nevertheless, Platinum will,provide what the Sheriff wants. He read from page 1 of .staff's report 'regarding the 1999public hearing process which described Platinum as. a "fine dining establish." He stated his concern that tonight's staff reported that there appeared to ,be no diners on November 23 and 24 2000, which was the night before and Thanksgiving Day. He pointed out that the name of the establishment does not matter. What matters is, the use of the establishment: The, parking problems being discussed occur after, 10:00 p.m, There is nothing in the CUP or in the law that says Platinum has to be successful as a restaurant or as a nightclub or that,;prohibit Platinum from being successful as a restaurant or as a nightclub. The Commission will have violated the law, if it imposes new conditions omPlatinum. Not,only is Platinum required to have 96 parking spots; Platinum spent a,"fortune" to make certain that it had: parking spots and, Platinum offered; up ,an addition "fortune" to create a whole new 'parking area (Exhibit A of the consultant's report) If the hotel. does not accept this offer, maybe the City should be looking at their CLIP. Conclude your review and .let Platinum move forward: The City's Building Official told the Commission that he cannot believe the fire department thinks they get to decide occupancy. It's his (the building official's) job. Platinum, never represented that 60 percent of its facility would be used for restaurant and 40 percent would be used for other. Platinum said in its business plan that 60 percent of the revenue was projected to be from the restaurant portion and 40 percent from other business.: ABC does not look' at whether 51 percent is used for food or not. ABC looks at . whether you area bona fide eating establishment. which Platinum is. Platinum did not request a continuance. Platinum wants its, business: license completed. Platinum submitted a business plan in April 2000. They were not to scale because no one told Platinum they had to be to scale. They. (the plans) were for use by the fire department and the fire department does: .not calculate occupancy. . The want to see that the establishment has a seating plan that is safe' for egress purposes. After the fire department found the plans after 'they had, lost them the second time around they said for the first time that they had to be to scale. So Platinum went back and resubmitted them to scale by using a' CAD program and detailing every nook and cranny. These "to',scale" plans rdid not turned in until just prior to Thanksgiving. Mr. DeStefano sent.a referral to the Business License Commission a couple of days after the October 10, 2000, hearing telling them that the City wanted Platinum's Business License denied which lead to a hearing appearance. A couple of days later Platinum was told it was a mistake and -that they in fact did not have to appear for a hearing. 'Platinum did2 not know about the yellow page issue until it was brought up this eyening. Platinum pays for the yellow page ads and they advertise their establishment as both a restaurant and a night club. Literature was provided to the Commission this evening NOVEMBER 28 2000 PAGE 9 PLANNING COMMISSION that shows Platinum advertises itself as a restaurant only. Platinum has two business uses - two uses that the Planning Commission approved that says Platinum was approved to be a restaurant, before 10:00 p.m. and a nightclub after 10:00 p.m. Platinum will try to live up to the Commission's vision of their establishment. Tell them what you would like and ask them to do it voluntarily - it will be done. C/Ruzicka asked the City Attorneyto comment on the preliminary injunction. ACA/Pittmanresponded that there are three levels. However, because of the type of underlying litigation, all three levels would end up in front of the same judge. He (Mr. Munoz) is correct that the middle level injunction is decided upon its merits. Absent additional information or the judge having a change of heartit is unlikely that if the hotel continues to push the issue that they will get a different result. They (the hotel) may end up with a permanent injunctionthat bars them from doing it. C/Ruzicka asked Mr. Munoz about a possible reciprocal parking agreement with the Kmart through their management company. Mr. Munoz responded that through the assistance of the Chamber of Commerce, Platinum has had some negotiations with Kmart. It is his understanding that at this point in history Kmart is waiting to hear back from their corporate offices. The local management was not Commission this evening and reference "Pie ,; does not want to come before the able to make the decision. He stated that Platinum 5 pie in the sky possibilities. Mr. Munoz responded to C/Tye that the City requires 88 parking spots for the hotel one spot per room. The; City also requires one spot for each two employees at the busiest shift. Assuming a`maximum of 10 employees at one time, `that means 5'addinonal spots -fora total of 93 parking spots which leaves nearly 200 parking spots for Platinum. Doubling the 96 parking spots (one spot for every 35 square feet plus) indicates 192 parking spaces which leaves 5 or 6 on-site extra parking spots not taking into account the number of (50) off-site parking spots. C/Tye said he believes that the name on a business application is relevant, because it was not represented as Platinum Restaurant and Nightclub. When he came on the Planning Commission he was given three criteria to consider: 1) is it good for Diamond Bar, 2) is it good for the neighborhood, and -3) does the use fit the location. He believes that to a person, the Planning Commission would agree that a restaurant fits the location. ' He was present when the original CUP was reviewed. He was never under ;the impression that this was going to be a nightclub, successful or otherwise. He agrees that there' may not be a requirement that revenue be generated on such a basis, but there was a representation made in a business plan that may not have been legally required but was represented. There are continuing representations that something was represented but that's not what we meant. This is a Conditional Use Permit, not an unconditional use permit. Certainly, it is within the NOVEMBER 2k 2000 PAGE 10 PLANNING COMMISSION purview of the Planning Commission to see what actions are appropriate. Sgt. Flannery specified that 30 calls were significant. You (Mr. Mpnoz),began your testimony by stating that there were only, Wcalls and not all of them were significant, What he (Sgt. Flannery)' was clarifying was that of the 100 represented at the October 10, 2000, meeting, 30 were significant. Mr. Munoz stated that that is what Sgt. Flannery said the first time. The second time begot up he clarified again and he said that 30 of the total calls apply to the restaurant and he also said that the last six calls that have occurred were not significant. That means that all 30 were not significant. Taking the facts in the worst possible Light for my client I wasn't here - you were - I just look at the objective documents.: What you approved on paper is what a judge is, Igoing to look at. What you approved on paper is a nightclub after 10:00 p.m. And itis a Conditional Use Permit. But that means that at the time you issue it you can impose conditions. It does not, mean that afterward you can change those conditions. Once you've issued it (Conditional Use Permit) the vested right exists. They have a right to use it as approved, period. You can't change it unless they violate the conditions. Chair/Nelson opened the public hearing.. Vince Galloway, 300 Prospectors Road (Fall Creek condominiums) (provided map of condo layout) stated that he has lived at his.location for approximately 20 years. Prior to a hotel or restaurant he came before ;the City to discuss whether residents would approve or disapprove of the creation of hotel and restaurants. The residents were happy to have such quality establishments available. However, in no way did the representation include a "nightclub" activity which; would have been a concern to the residents if so noted. Homeowners have written letters to the City regarding the public nuisance aspect of this facility(noise, ingress/egress, trash, problems with patrons getting in ,and out of the complex).His biggest concern is that they feel the City, has been tricked. The residents would love to have a good food establishment in that location. However, he really thinks this is a ploy to represent what they do in their advertisement. He provided cards that speak about the nightclub aspect of the facility. He hoped to find out the actual capacity numbers. He read from an advertisement brochure that states "every Saturday night:a party at the only club that caters to California college` students. All Greeks that wear their letters in free all tonight. Three dance floors, six fully stocked bars, three rooms, 1000 capacity. Doors open' at 9:00 .m. 18 and over. Bring a'friend and receive two for one Platinum etc. Greek l P Night - beginning Thursday,' November 3Q and every Thursday: thereafter - VCR, CStTF, CalPoly-Pomona, UCLA, USC, UC Cal -State, LACSULS, CSU and UCSD, SDSU and many other campuses" And 1with respect to Ms. Pierce's dialogue talking about Diamond Bar and its great demographics of 30-40 year olds, the reality is that''Diamond Bar is not really being targeted. = It's really more of; the college campuses and the younger crowd which is okay. The biggest concern with the Fall Creek residents has to do with the massive numbers of people who frequent this establishment and related traffic management. The residents are also concerned about the value of adjacent properties. The NOVEMBER 28, 2000 PAGE ll PLANNING COMMISSION sign on the restaurant indicates the hours of the restaurant to be Wednesday to Saturday 5:30 p.m. to 9:30 p.m. which is four nights and does not measure up to what a bona fide eating establishment is supposed.to be. As a resident of -Diamond Bar he is concerned about the amount of police and fire support that would be required for service calls made to this location. ` On a really busy night, not like the evening witnessed by the City's consultant; when they (Platinum) have a big event the traffic can be much more horrendous all night long. Residents want restaurants and other businesses in the area. They want something that is not quite so disruptive of the residents' day to day life. Ashlyn Nicholson, 364 S. Prospectors Road #140 (Fall Creek), stated that in addition to the items covered by Mr. Galloway, her window faces the Platinum:: She can see the facility from her bedroom window. At night, four nights a week and sometimes five nights a week, her walls vibrate.The problem was even greater during the summer. She could not keep her windows open at night because of theextreme noise. Even with the windows shut she has to wear ear plugs. As a result, her ears are starting to bleed and she has to sleep in her living room often because it is less noisy. There is excessive noise emanating from the facility. She realizes that she should have been calling the sheriffs department earlier. She has only recently begun calling them because she did not realize that it was an option because it a business. She has not seen any difference since she began calling. Even if the sound is lowered it carnes outside because the doors are open to the outside patios. She is frustrated that Platinum is being portrayed as a victim. She does not see Platinum as the victim, she sees Fall Creek homeowners as victims because they have to put up with this nuisance. She also has problems with access to her back gate in the late evening hours. Late at night security guards don't even ask`her where she's going, they' tell her she's not allowed on that street. She does not feel safe having a nightclub! within 500 feet of her residence. She has had people park in her parking space who have i told her they are going to Platinum. She is also worried that these people are drinking and they are so close to residences she feels uncomfortable. At least one day a week on the weekend the association's gate is broken open which would'allow people to enter the community. She went to Platinum Nightclub on November 18 with a friend. She was `very surprised. What was portrayed at the October 10, 2000, hearing was nothing like what -they witnessed. It was not people in their 30's and 40's. In fact, at 28 and her friend at 29 were about the oldest in attendance. There were many young people. The music included'a lot of sexual profanity. She witnessed one couple simulating sex in front of her. There was no place to sit except for reserved seating. It was very crowded and was probably a fire hazard that night.. It was very hard to move. People were pushing other people. A waitress pushed her very hard so that she could move. And there were not many people on the dance floor. Platinum was open as a nightclub on November, 22 and 23rd. She presented a flyer confirming this fact. To her knowledge, there was no food served on the night she attended the facility. She was never offered food service nor, did she see a menu. Several months ago when she began to be frustrated by the noise she! he went: to City Hall and looked up the Noise Ordinance. She referred to Chapter 22.28. She called Platinum today to find out their restaurant hours: She got a voice recorded message that referred only to the nightclub NOVEMBER 28, 2000 PAGE 12 PLANNING COMMISSION NOVEMBER 28, 2000 PAGE 13 PLANNING COMMISSION here make-great sacrifices. Notwithstanding, the issue of the licensing is relevant to the City's attitude toward diversity. Platinum is not primarily a white establishment. The complaints are directed toward black people and what black people do. This is not a workplace. He salutes the City's thoroughness and scrutiny. He does not visualize an attitude of working with this situation, he visualizes an attitude of how fast can we get rid of this situation. As the young lady stated "these" people and they have to be African American and Latino people. This community has the proud privilege of enjoying an establishment that handles large numbers of people without problems. For all intent and Purpose, he sees the City trying to make problems where problems do not exist. This club has not been issued a license and there is no reasonable excuse why this process hasn't gone forward. His concern is one of fairness, concern for the neighbors and the patrons as well as, other stated concerns. He asked the Commission not to turn away the opportunity-to entertain the diverse community in terms of this establishment. He encouraged the people who are against this establishment to try to come together to work out the communities in order for this business to continue until it lives out its life. The parties involved are willing to work through the process. His concern is for the community and whatDiarnond Bar's attitude will be with the 'diverse community. He urged the parties to work together B 's resolve this issue. Angela Pierce diDonato, reminded the Commission that her mother is Jill Pierce and her n November 18, when Ms. Nicholson states brother is Chris Pierce. She was at Platinum o she was there. She is proud to say she is going to be 30 next month and she was one of the Younger people at the establishment that evening. Friday night and Saturday night are both 21 and over. College night is Thursday night. The dance floor was packed. There are appetizer menus all over the establishment on every level. Any appetizer can be ordered from yof the cocktail ll of the bartenders direct patrons to order things from the cocktail waitre ses.reIn"res o'nse to a former ormer speaker who is supportive of a restaurant being in that location but not necessarily a nightclub, we have not seen any of the people who spoke patronize and support the retaurant portion of the business. Both P of the business are advertised. Shortly after platinum opened the establishment, they were asked not to put posters up in biamond Bar and posters were not placed in the City of Diamond Bar after that. Our competitors posters are placed all around our establishment on the neighboring off-ramps but you will not see our posters in the City of :Diamond Bar. The restaurant is advertised in the newspaper, in the entertainment booklet, in the Pennysaver. She is an attorney in Los Angeles and brings her attorney friends to the night club on;the weekends. It is not a teeny-hopper establishment. It is a place where professional people go to have a drink, tol listen to music and to enjoy themselves which is what it has against Platinum. The only bus Hess that has place: No adjacent business has spoken Y veryrespectable! as opposed the establishment is the landlord and three residents. There are no dates on the photographs, there is no timeline for the 30 telephone calls ta'the Sheriff's Department. Within the past two months there were six calls. Over a 16 month period there havel been 30 calls of somewhat significance. She is concerned that IVIS. Nicholson stated she made three of the six calls within the last two NOVEMBER 28 2000 PAGE 14PLANNING COMMISSION NOVE-mmBER 28, 2000 PAGE 15 PLANNING -COMMISSION Jill Pierce, owner of the Platinum Restaurant and Nightclub, state noise, Platinum had 5 noise calls in 16 months d that with respect to every instance, Platinum has looked into the matter three Platinum is zoned were from one persona In Under the Code, there are requirements relative to noise level ned Gl commercial. 55 decibels prior to 10:00. She believes it is P.M.p.mand 50 decibels after 10:00 p.m. On a regular basis, Platinum conducts sound level meter readings.' Platinum has never that has been in excess of the City's Code. The landlord hired a had one single reading readings on Friday and Saturday night. The professional told her that " t professional to take issue here" and even if there were, the freeway completely oblter here is no sound that on Sunday night when the freeway noise is less that there ma b' Y iterates it. We believe and Platinum will investigate that issue. Not believing the results of the survey, y e more sound carried landlord asked the professional to return the next weekend fora reading which he y' the the same results. With res ect to trash did with Platinum cleans it u . p the street has always presented a'Problem and p Relative to the Kmart issue, she has exhausted all of her Options Meth Kmart oC en oration. There is some reason that Kmart Co ora P Corporation. Y entertain any options offered by Platinum. non will not tell us why Chamber of Commerce stepped in and directly negotiated with the Y' the Diamond Bar Recently, who said that if it was asked of her she would have no problem wocal manager of Kmart have the authority to make that decision on her own. As earl th it but she does not - she received another follow up telephone call from a Chamber m Y this afternoon 5:30 p.m, on this negotiation to say that there most recent update is that them a ember who was working not yet heard back from Corporate. The Countyof Los an ger of the Kmart has Enforcement that today rescinded the approval that they ae, aSheriff s Department Code direct and immediate direction by City management as is the Cou year ago is under the very Department and each and eve nty'Los Angeles Fire very effort that Platinum sees from them that becomes detrimental to Platinum, the'name Jim DeStefano comes back.: S City management of the City of Diamond Bar that is makin he believes that it is the using the County and City agencies against Platinum to facilitate the g direct detrimental efforts :and like to see happen, actions they would The owner of Continental Burger stated that the Phot wall) was correct. He picks up the trash himself almost everyday., (of the bottles lined up on his about this matter about a month ago. eD'y He spoke to his landlord trash and g No matter how they try, most problems involving People who urinate on the premises will continue to exist. He asked ` to build a large wall between his establishment and Platinum bu his landlord He does not believe these' problems will go away. t he has not had a response. Craig Clute agrees that diversity is needed in Diamond Bar. He ave an entertainment club in Diamond Bar. believes it is evening but it was too crowded and he left With attempted respect got food at the restaurant one freeway corridor and the sound decibel is allowed tote well ab noise, the restaurant is in a today's technology produces low-end above 60-65. Unfortunately, security frequency a lot more accurately. Perhaps Platinum's tY People could monitor the condominium area. His neighborhood � od _suffers .from NOVEMBER 28 2000 PAGE 16 PLANNING COMMISSION NOVEMBER 28 2000 PAGE 17 PLANNING COMMISSION Chair/Nelson asked Ms. Nicholson if the noise is constant or if it occurs only when the front doors are open to which Ms. Nicholson responded it's constant. Chair/Nelson, addressing Jill Pierce, asked her to talk about valet parking. Jill Pierce stated she felt that valet parking was very appropriate for Platinum's upscale customers. It is an expensive proposition, it is not a money maker. Platinum did-it as an added customer service. It became a liability issue. Valet parking was done for three month and it was discontinued`because Platinum felt it was detrimental to moving people out of the parking lot in order to avoid additional talking and noise. Currently, it takes Platinum about 15 minutes to get everyone out of the parking lot'and onto the freeway at closing time. When they had valet parking it took about 45 minutes. Platinum has about the same number of clientele currently that it had when valet parking was offered. There was no parking problem until the barricade went: up. ACA/Pittman advised the Commission that the Conditional Use Permit runs with the land and it grants the 'property owner a vested right to continue that use provided it is in compliance with the conditions of approval and does not constitute a public nuisance. .Among the grounds for the Commission's ability to, impose conditions on a discretionary permit, Mr. Munoz is correct that generally, the opportunity to do so is at the time of approval unless there are grounds to hold a hearing and that there is substantial evidence to support the imposition of additional conditions, modification of existing conditions, or evidence that substantiates that the continued operation of the use that was approved constitutes a nuisance. If the Commission determines that those grounds exist it could impose additional conditions or it could commence revocation proceedings. VC/Zirbes stated that it seems to him from what he has read from August 1999, what was presented to that Planning Commission and what the approval was based upon, was conversation and representation that this establishment was intended to be a restaurant which would provide entertainment after 10:00 p.m.' In none of the documents that were submitted by the applicant or through testimony At the Planning Commission level or through the questions posed by the Planning Commissions would there be any reason to believe that the Platinum,` Nightclub to be as popular as it is and cause these numbers of people to patronize the establishment. His concern about its use centers around the nearby residents and business that may impacted both positively and negatively by the operation. He is not sure how he feels about the Conditional 'Use'Permit as it is written and he does not know that there is an easy answer. Recently, he read an article about 19 people being killed in Mexico in a nightclub that was over .crowded. The establishment was operating as a nightclub but under a CUP for a restaurant. It seems to him' that a load occupancy of 600 with parking spaces of 192 there may still be a parking deficiency. This is a family business and there has been testimony on both sides. NOVEMBER 28 2004 PAGE 18 PLANNING COMMISSION C/Ruzieka agreed that this is a difficult situation. He personally does not want to see any business in this City that is close to -being successful for any reason, die because of what he might or might not do. Therefore, anything that he can do to help iron out the problems that exist anddkeep this business in operation is what he. would like to see. He is not really too sure 'about where it comes from, but there has been some type of onus put on this situation that the1 re is some type of a race issue. He cannot in his wildest imagination see how there.,is atrace problem in this issue. I The only calor,that everyone is trying to see is the color green because these folks are spending money. But while they are doing so, they are causing others'a problem somehow. What this,Commission is about is,trying to solve that problem. He behey, es that the. CUP needs to be modified in some way so as to insure the, applicant's right to use their property and to take care of some of the problems that exist. He does not understand why Kmartdoes not see a;business opportunity and most especially a profitable business opportunity in this instance in supporting some type of reciprocal parking agreement. Such an agreement would solve a gogd portion of the parking problem and it could be managed in such'a way as to insure that Kmart had ample parking during, the daytime hours and Platinum had ample parking during the evening hours. This leaves hint questioning, how the Cid can be modified tb tike care of all parties. He wants no part of revoking this CUP. Neither does he want it to stand as is. Therefore; it needs to be modified. to which C/Tye asked if it is ,possible to tie parking requirements to, occupancy DCNM Stefano responded "yes, it is." He asked if, using a number of 500 patrons, the City decided that there had to be enough parking spaces to assume that 80 percent of the patrons arrive alone so that they would need 400 parking spots, is that a legitimate way to deal I with this issue to which DCMIDeStefano responded that fundamentally, it is a legitimate conclusion, but such a conclusion would require much more of an analysis than one given night of observation. The numbers indicated seem too high. C/Tye asked if occupancy, can be set based upon the number of available spaces, to which DCM/DeS tefano responded affirmatively. _ C/Kuo asked if during the past year the City brought to Platinum's attention that they may be in violation of the conditions of approval of the CUP. Based on the City's study, what is the total number of parking spaces, staff would like to -recommend to the Commission? On; one hand, the City wants to help and protect new business. On the,, other hand, the City Ordinances must be adhered to -for the benefit of all parties. Chair/Nelson shares.C/Ruzicka's thoughts on being optimistic and being able to work out this situation. He tends to take exception to criticisms of this body or the City's desire and ability to conduct periodic review. Re does not want to confuse his own thoughts with whether or not this was a bait and switch type of situation. He does not believe the City was duped. He believes that this is anopportunistic private enterprise that made a projecton.that indicated it was more profitable to go in one direction rather than in another direction. He does not believe that Platinum came in attempting to hide anything. He NOVEMBER 28, 2000 PAGE 19 PLANNING COMMISSION believes that the operator is more than willing to be a good neighbor. He believes that the operator did the right thing which was unfortunate in sending a'bulldog attorney in here who did his job' verywell, although he did take exception to Mr. Munoz's constantly pointing at Sgt. Flannery. He believes there is a trash problem. Perhaps the solution is picking up at night and again in the morning and being more thorough about it.' He believes that there can be parking issues and he believes there are solutions which the operator is on the road to solving in a permanent fashion. He is concerned about the noise issue. He does not live in the condominium complex but he has to believe that the walls and/or windows vibrate from the noise. He would prefer to have the operator be a good neighbor and to come to a compromise solution whether it be turning down the volume or some other solution. He believes; that modifications are in order and he does` not believe that modifications will be so onerous as to cause a hardship for the owner. He believes that if the Commission is reasonable that the operator will accept those modifications. If the owner is going to police its own operation, there must be some commitment that it will be done so in perpetuity as long' as they own the establishment, that it is not going to be something that is done for a month and then becomes lax and that off altogether. Mr. Munoz stated that coming into tonight's meeting it was the owner's` opinion that parking was the major issue. With respect to parking,` Platinum is in an impossible situation because it onlyhas rights to so much land. Platinum is very disappointed to hear from Kmart's counsel that what they were led to 'believe at 5:30 this evening is not a possibility. Platinum is still willing to do whatever it takes:to continue to work with Kmart which is an obvious and easy solution for all parties. If there is insufficient parking to accommodate patrons, they will not come to the establishment. Legally, Platinum is entitled to do what they are doing with 96 parking spaces. They are doing everything within their power to insure that more spaces are available. The other issues can be addressed. The trash issue is simple. Platinum's position is that they are not causing the problem, they are cleaning up the trash. If the Commission modifies Platinum to cleanup in the evening and in the morning they W: abide by the modification. However, Platinum would prefer to be asked to do so and they will, comply, rather than having the Commission make it apart of the CUP modification. With respect to noise, the City's Code provides noise levels within which Platinum must operate. If a noise issue exists, Platinum is willing to address it. Platinum will re -institute valet parking, however, there is a concern that this will, in fact, generate more noise. If the Commission has other suggestions or other possible solutions related to parking, Platinum would like to hear them. Chair/Nelson asked PC/Meyer to comment on Mr.Munoz's analysis in which he compared site conditions with the most common; requirement for similar uses, one parking space per 37.5 square feet of assembly area which amounts to 178 parking spaces and the Platinum's ability to accommodate their patrons. Jill Pierce stated that 6,700 square feet is the assembly area. The remaining area (the difference between 8,900 and 6,700 square feet is kitchen area and non -assembly areas. NOVEMBER 28 2000 PAGE 20 PLANNING COMMISSION PCIMeyer stated that most nightclub parking operations is a major concern, and is generally not satisfied on site. Most nightclubs of this size run upward of 200'available parking spaces. VC/Zirbes stated the original condition has 96 spaces based on a: restaurant use. It seems that the nightclub use. comes into play after 10:00. p.m. We're 'not really sure what the outcome willbe with;the property gwner,SX Diamond Bar. Is there a way, to modify the parking condition based upon the hours of use, i.e., if the condition is left at '96 parking spaces for the re that leaves the restaurant in tact. Moving into the Minor p staurant use, Conditional Use' Permit for entertainment, to modify that parking condition, can the condition say that the parking would be 96, but at 10:00 when entertainment takes effect, the establishment must provide XX spaces on-site and/or off-site. ACA/Pittman agreed that such a condition is fairly common that, conditions run with the use because urbanized' cities in particular; suffer from parking shortages: It is not ' uncommon to have shared parking arrangements where after, for example an office building which doesn't need their parking after, 6--00 or 7:00 p.m., offers it up to a nightclub or restaurant that needs ,it somewhere between 6:00 p.m. and 2:00 a.m. The problem in this case, is the applicant's ability to obtain parking agreements or reciprocal agreements with their neighbors. -All of this is dependent on the number of spaces staff and the Commission determine to be adequate. VC/Zirbes statedthat with the on-site parking required for the hotel, it would seem to be in this property owner'sbest interest tor accommodate both of these properties. If you look at the number of ;parking spaces that are currently on-site and you assume that most of the people who check into the Best Western will do so prior to 10:00 p.m. the Best Western should have a fairly, solid feel for what their parking load will be. This is still assuming that 88 paces:are available for the hotel use. He feels that at this point Platinum is entitled to use those spaces. If matters of :noise,; trash and loitering are cured by Platinum which will create less of a burden and impact to their residential and business neighbors, perhaps there is a way to work around the parking issue. Like C/Ruzicka, he would like to see that this restaurant/nightclub moves forward. C/Ruzicka agreed. He said he believes that the Kmart attorney can see how the Commission is struggling to find an equitable solution for all parties and he hopes: that Mr. Duffner relays that message to his people at corporate headquarters: This is an honest attempt in good faith to accommodate everyone ineluding,Kmart. If Kmart would extend themselves and realize that it is not their philosophy', that the Commission has any argument with at all. They have a very good business sense of what is ; good for them. In this particular case, however, there is an opportunity for both the folks at Platinum to ameliorate one of their problems and for Kmart to make a profit on a possible agreement in which Platinum could workout a plan to protect Kmart's parking lot during the hours of their use NOVEMBER 28, 2000 PAGE 21 PLANNING COMMISSION and even cleaned up and made a better parking lot as a result of the reciprocal agreement. He is certain that Platinum wants to work with the Commission. Mr. Munoz recommended that the Planning Commission recess in order to allow him to speak with the Kmart attorney to ascertain the possibility of an agreement. RECESS: Chair/Nelson recessed the Planning Commission meeting at 11:55 p.m. RECONVENE:Chair/Nelson reconvened the Planning Commission meeting at 12:14 am. Mr. Munoz stated that he spoke with the Kmart representative who indicated he cannot make any decisions tonight, but that he certainly will relay the offers that Platinum has set forth as well as, comments from the Commission. He has also indicated that Kmart has an adamant policy and in all likelihood would not agree to a shared parking agreement. Based on what he's hearing he does not believe Platinum can rely on Kmart for a solution. With respect to the existing parking he believes that now that an injunction exists and as long as it stays in,place -with the 290 spots on-site less the 100 spots for the hotel, it leaves about 200 spots on-site plus the 30-50 on -street parking spots. He believes that there is a general consensus between PC/Meyer and DCMMeStefano that this is probably adequate based upon the numbers indicated. His concern> is that if the Planning Commission were to impose a modified condition that Platinum has to have 200 parking spaces, if the judge ultimately, came up with a ruling that did not guarantee Platinum an unimpeded right to the full amount Platinum would then be in violation. As a practical matter, perhaps the Commission need not do anything. The issue may have solved itself. Platinum is in negotiations with the hotel owner to<pave the open area. Platinum is also willing to do additional' cleanups. With respect to noise, there is a patio door, nearest to the condominiums that is apparently open much of the time and so long as it is okay with the fire department, that door canremains closed except when people are entering or exiting the area. He offered that the Commission could conclude their review for now and review the matter' again in six months to° be certain that these issues have been resolved.. His clients have asked him to state that if this -is the position of the Commission they will do everything, in their power to increase the cleanup and attempt to come up with solutions for noise mitigation VC/Zirbes moved, C/Ruzicka seconded, to modify the Conditional Use Permit with regard to parking to wit: The required number of parking spaces will remain at 96 until 10:00 p.m. at which time the required number of parking spaces will increase to 222. In addition, the owner is required to seek whatever remedies possible including buffering to reduce the noise levels and increase trash cleanup on and off-site. Mr. Munoz pointed out that if the judge renders an adverse decision, Platinum will be unable to comply with the modification. He offered as a possible solution that the motion be amended to -indicate that those numbers would only apply as long as the 'existing NOVEMBER 28 2000 PAGE -22 PLANNING COMNHWON conditions in the preliminary injunction continue to prevail; or, as a preferable consideration, to reconsider whether the Commission needs to make this as'a modification to make it a resolution rather than a modification indicating that the Commission strongly urge or direct the applicant to insure that 222 spaces are available after 10;00 p.m. and that the owner address the trash issue with diligence. ACA/Pittman concurred with Chair/Nelson that the applicant can always ask for a modification to.the CUP. Mr. Munoz stated that if the Commission passes such a motion, Platinum will be in a position of having to appeal the decision in order to preserve the rights it currently has because Platinum does not know at this time what the judge will ultimately do in the case. with the hotel. ACA/Pittman agreed that Mr. Munoz's statement is accurate. If Platinum consents to the modification of the conditions there is,a small window of time for them to challenge the conditions. If the resolution is worded to the effect that assuming that the court or a court of competent jurisdiction does not otherwise- limit the applicant's ability to provide the required number of parking spaces on-site, after, 10:00 p.m. they must provide 192 on-site and 30 off-site, either on street or at another location. An, >additional requirement could be added to the effect that if the; court determined that the hotel doesFnot,have to maintain those spaces available to the restauranti that the City be notified immediately and that the applicant work with the City to make whatever necessary arrangements can be made. Mr. Munoz indicated that his client will consent to that type of modification without waiving their rights as,long as the modification to 222 parking spaces after 10:00 p.m. would revert back to 96 if the court did anything that would impede the ability of Platinum to provide those spaces. In this event, they would immediately notify the City. VC/Zirbes agreed to amend his motion to include the provision to direct staff to work with the applicant that in the event that the case before the trial judge goes against the applicant. If the applicant is successful in this: court proceeding, the applicant agrees to accept the condition. C/Ruzicka seconded the amended motion. C/Tye said he believes the Commission needs to be more specific in its direction. Mr. Munoz explained that he and the owners as well as, staff members, are unable to come up with specifics at this time with which Platinum can unequivocally comply. His preference is that the Commission pass a resolution that states the Commission would like Platinum to do some things that has no impact on the CUP. If those things are not done, review Platinum again in six months or a year. a!, NOVEMBER 28,2000, PAGE 2i PLANNING COMMISSION Chair/Nelson said that until specific recommendations are made for mitigation, he is uncomfortable imposing conditions. He asked CiTye -if he would be comfortable leaving all issues up to staff. C/Ruzicka said he believes the Commission has a handle on thi's matter in that it has a perfect right to review the CUP at, any time. C/Tye stated that ii! light of the contempt that Mrs. Pierce has for Mr. DeStefano and staff he would suggest to the'Commission that if it chooses to re -view this matter it will only provide more evidence to pile on her long litany of abuse, oversight and meddling. Therefore, it makes more sense for theC 6mirrssion to be specific. ACA/Pittman suggested that the noise and trash issue be dealt with by making it subject to staff's approval or have them work with staff. The concern at the moment is that we do not know what would work. And if theowner is tied to a specific noise mitigation, for example, we may find out that it will not solve the problem and yet they have been tied to a specific condition that either nee&,, to be amended or they are in violation of the CUP. Mr. Munoz again emphasized that his client is willing to work with the City's staff in these matters. His concern is, however, if the ComInlission makes a modification to the CUP tonight'he is p - ainted into a box where he has to appeal that modification'to protect his client's rights to live with what is on the CUP at this time. He understands that there are strong feelings on the part of all parties involved in this issue. He really believes that since the best solution is at this point, a resolution, as opposed to a modification to the CUP, to the effect that you want us to work with staff on the trash and noise issue,- and that you want us to have 222 parking spot s after 10:00 pm. that doesn't modify the CUP, doesn't put him in the positiofi'of having to decide whether to appeal or not; the Commission has been clear about what it wants and Platinum knows it has no more than six months before the City looks at the CUP once again. He appreciates C/Tye's concerns and is also not anxious to relive this matter. However, he will tell his clients that as long as staff is coming up with reasonable solutions, they'should incorporate those solutions. DCM/DeStefano stated that the Commission is not in a position to take action on a resolution this evening. Based upon the motion, the'second and the discussion, the Commission is in a position whereby it would be directing staff' to" come back with a resolution that -would am6nd the conditions of approval. If the Commission directs staff to prepare a resolution for the December 12 meeting, it would provide staff with time to work with the restaurant operator, their legal staff and the City's legal staff to see if reasonable solutions can be determined for the issues that have been identified. If staff is not able to do so, that information can be reported on December 12. ACA/Pittman stated that the motion, as he understands it, is to direct staff to prepare a xesolution for the meeting of December 12, 2000, amending the conditions of approv al on NOVEMBER 28 2400 - PAGE 24 PLANNING COMMISSION NOVEMBER 28, 2000 PAGE 25 PLANNING COMMISSION VC/Zirbes moved, C/Ruzicka seconded, to adopt a resolution recommending City Council approval of General Plan Amendment GPA No. 00-01 for the draft 2000-2005 Housing Element. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Kuo, Ruzicka, Tye, VC/Zirbes, Chair/Nelson NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None S. PLANNING COMMISSION COMMENTS: None offered. 9. INFORMATIONAL ITEMS: 10.1 Public Hearing dates for future projects - as noted. 11. SCHEDULE OF FUTURE EVENTS: As listed in the Agenda. ADJOURNMENT: There being no further business to come before the Planning Commission, Chairman Nelson adjourned the meeting at 12:52 a.m. Respectfully Submitted, , t :: 7 eStefano Deputy City Manager Attest: ChairmanSteve Nelson r a�% CITYOF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION NOVEMBER 9 2000 CALL TO ORDER: Chairman Morris called the meeting to order at 6:06 p.m. at the South Coast Air Quality Management District Hearing Board Room, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Commissioner Leonard -Colby. ROLL CALL: Commissioners: Chairman Roland Morris, Vice Chairman Arun Virginkar and Commissioners Jack Istik and Joseph Kung and Joyce Leonard -Colby. Also Present were: David Liu, Director of Public Works; John Ilasin, Assistant Engineer; Sonya Joe, Development Services Assistant; Linda Smith, Development Services Assistant; Deputy Diane Dodd, and Sharon Gomez, Administrative Secretary. I APPROVAL OF MINUTES: A. Minutes of September 28, 2000. VC/Virginkar moved, C/Kung seconded; to approve the minutes of September 28, 2000 as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Kung, Istik, VC/Virginkar NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: Leonard -Colby, Chair/Morris ABSENT: COMMISSIONERS: None 2. Minutes of October 12, 2000. VC/Virginkar moved, C/Kung seconded, to approve the minutes of October 12, 2000 as presented. 'Motion carried by the following Roll Call vote: NOVEMBER 9, 2000 PAGE 2 T&T COMMISSION AYES: COMMISSIONERS: Kung, Istik, VC/Virginkar, Chair/Morris NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: Leonard -Colby ABSENT: COMMISSIONERS: None II COMMISSION COMMENTS: None Offered III PUBLIC COMMENTS: David Bodin who lives near the intersection of Temple Avenue and Golden Springs Drive. He believes there is about one accident each month at that location and he recommended installation of a left turn signal on Temple Avenue. DPW/Liu indicated that DiamondBarstaff is working with Pomona to effect a solution for this location. A Randy Akner from La Petite Academy, 722 S. Grand Avenue, requested a barrier be installed to protect the students from vehicles that might enter the playground area. A recent accident occurred at this location with a truck landing in the playground area. DSA/ Smith indicated a block wall with reinforcement could be placed on private property. The. City's Planning Division would be required to approve any construction of walls or guardrails with regard to height and placement. IV CONSENT CALENDAR: None VI NEW BUSINESS: 2. Consideration of Red Curb Markings at the northeast and southeast corners of Twin Canyon Lane/High Knob Road and the southeast corner of Golden Springs Drive/High-Knob Road. DSA/Smith presented staff's report. Staff recommends that the Traffic and Transportation Commission receive public comments and concur with staff's recommendations to install 50 feet of red curb markings at the northeast and southeast comers of Twin Canyon Lane/High-Knob Road, and the southeast corner of Golden Springs Drive/High Knob Road, respectively. David Bodin, 1129D Golden Springs Drive, drives out of High Knob Road daily. He agrees with staff's recommendation for red curbing to mitigate the sight safety problem. NOVEMBER 9, 2000 PAGE 3 T&T COMMISSION Jim DeVries, 1100 Twin Canyon Lane, is concerned about the length of the red curbing and potential lack of parking for the condominiums. DSA/Smith explained to Mr. DeVries that staff concluded that 50 (feet of red curb would ensure minimum sight. Jim DeVries said he would like to see a left turn lane on Golden Springs Drive at High -Knob Road prior to re -paving as well as, red striping on all four corners. He suggested consideration of additional striping (approximately 50 feet) on the west side of Golden Springs Drive from High Knob Road toward Temple Avenue. Sally Wagner, 1101 Twin Canyon Lane, does not believe 50 feet is sufficient to allow for safe entry onto Golden SpringsDrive. from High Knob Road. There have been too many near -miss accidents in the past to allow this situation to continue. Following discussion, C/Istik moved, C/Leonard-Colby seconded, to instruct staff to install 50 feet of red curb markings at the northeast and southeast corners of, Twin Canyon Lane/High Knob Road, the northwest and southeast corners of Golden Springs Drivel igh Knob Road, respectively. Furthermore; the Commission requested staff to install additional red curbs as determined by staff at all corners of the abovementioned intersections. AYES: COMMISSIONERS: Kung, Istik, Leonard -Colby; VCNirginkar, Chair/Moms NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: None - ABSENT: COMMISSIONERS: None 1. Speeding concerns along Cold Spring Lane, between Barbi Lane and Diamond Bar Boulevard. DSA/Joe presented staff's report. Staff received four e-mails from individuals expressing concerns about speeding on Cold, Spring Lane. Staff recommends that the Traffic and Transportation Commission receive public input and discuss the speeding concerns along Cold Spring Lane; between Barbi Lane and Diamond Bar Boulevard. Chris Chung, 21470 Cold Spring Lane, said he became aware of vehicles speeding on Cold Spring. Lane when he was moving into his home two years ago. The pavement was torn up by NOVEMBER 9, 2000 PAGE 4 T&T COMMISSION the utility company and not sufficiently repaired. The pavement is deteriorating. The warning signs do not appear to deter speeding vehicles. He believes staff needs to conduct a one week study rather than a one day study. He believes it is an unsafe environment. He would like for the street re -paving to take place this fiscal year rather than next fiscal year. He suggested installation of a stop sign at Diamond Ridge Road and Cold Spring Lane and the use of stamped concrete or Botts dots to break up the consistency of the roadway. Chair/Morris cautioned Mr. Chung that Botts dots create a certain amount of noise in the neighborhood. Mr. Chung indicated to C/Kung that the peak hour for speeding vehicles is in the evening and most especially on Friday when people are traveling home from work. Trey Hughes, 21485 Cold Spring Lane, has witnessed about 10 vehicle accidents in the 14 years he has lived at this location. He believes the solution is police, presence. The worst time is between 4:00 and 8:00 p.m. and throughout the night. Xi Song, 21451 Cold Spring Lane, believes a stop sign at the intersection of Diamond Ridge Road would help to slow down the uphill traffic. He is concerned about the school children who walk the street to Castle Rock Elementary School. Kenneth Suh 21506 Barbi Lane, has a great deal of difficulty getting out of his driveway because of the traffic.He believes a three-way stop at Cold Spring Lane and Barbi Lane would help the situation. In response to Char/Morris' concern for notifying residents of traffic concerns, DPW/Liu stated that the City's postcard Community News could be used to advise residents of traffic concerns. VCNirginkar believes part of the solution is increased enforcement. ChairlMorris suggested that "Watch Downhill Speed" signs be painted on the pavement. Following discussion, Chair/Morris moved, C/Kung seconded, to instruct staff to proceed as follows: Send a general mailing to residents regarding residential speed limits and enforcement; increase enforcement, and conduct a more extensive study of the situation and present potential mitigation recommendations to the Commission. Motion carried by the following Roll Call vote: NOVEMBER 9, 2000 PAGE 5 T&T COMMISSION AYES: COMMISSIONERS: Istik, Kung, Leonard -Colby, VC/Virginkar, Chair/Morris NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None Commissioner Leonard -Colby left the meeting at 8:00 p.m. X INFORMATIONAL ITEMS: 1. Decorah Road Traffic Concerns CheryCooper, 23826 Decorah Road, and her colleague Steve Granger, Board of Directors of the Diamond Ridge, representing over 600 homeowners living in the area bounded by Sunset Crossing Road, Golden Springs Drive and the Pomona Freeway, are also concerned about speeding traffic in their area. There is no stop signal along the entire length of Decorah Road and `vehicles gain a considerable amount of speed on'the decline. She cited driver behavior and lack of consideration as a factor and said she believes measures like Botts dots are needed to change driver behavior. She invited the Commission to attend a homeowners meeting to discuss this urgent matter. C/Kuo asked if stop signs at N. Platina Drive and N. El Encino Drive would help the situation to which Ms. Cooper responded that she believes it would be a tremendous help. DPW/Liu stated that soon after staff received this request from the homeowners association, staff requested increased enforcement. In addition, staff is recommending that this matter be discussed at the December 14 Traffic and Transportation Commission meeting which begins at 6:00 p.m. He asked Ms. Cooper to provide staff with the homeowners association mailing list in order to advise the 670 residents of the meeting. Staff's report may contain recommendations for multi -way stop signs at certain intersections and if the homeownershave any comments or recommendations the Commission would like to hear it from both the board members and the residents. Ms. Cooper o include a p statement in the November 15 newsletter from the board to the membership' that it is important that residents provide input regarding stop signs at any or all of the intersections. NOVEMBER 9, 2000 PAGE 6 T&T COMMISSION V OLD BUSINESS: A. Centerline Striping Determination Policy on Local Residential Streets. DPW/Liu presented staff's report. Staff recommends that the Traffic and Transportation Commission review the draft policy and provide input to staff. C/Istik moved, C/Kuo seconded, to recommend that the City Council approve staff's recommendation for centerline striping on local residential streets. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Istik, Kung, VCNirginkar, Chair/Morris NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Leonard -Colby VII STATUS OF PREVIOUS ACTION ITEMS None VIII ITEMS FROM COMMISSIONERS: C/Kung stated that he observed that the parking area on Brea Canyon Road in front of the Metrolink Station is nearly fully occupied and there may again be a parking problem in the adjacent residential areas of Diamond Bar. He suggested that the current street parking be expanded on one or both sides of Brea Canyon Road. DPW/Liu stated that the City of Industry intends to expand the Metrolink parking lot. In the interim, if condition warrants, staff will contact the City of Industry for possible additional temporary mitigation measures. C/Istik reported on his attendance at the Traffic Commissioners Workshop. He believes that the Commission should once again consider speed humps for residential streets. He suggested that in order to be of more immediate assistance to the residents, some things such as red curbing could be ; implemented immediately after approval by the Commission unless it is appealed or unless a Council Member wants to have the matter agendized for the Council. He asked that this matter be agendized for a future meeting. DPW/Liu agreed to highlight for the Commission staff's ability to implement various mitigation measures in accordance with the Municipal Code provisions. NOVEMBER 9, 2000 PAGE 7 T&T COMMISSION IX ITEMS FROM STAFF A. Monthly Traffic Enforcement Update for. September and October 2000. - Continued to December ` 14, 2000. X INFORMATIONAL ITEMS: A. Comprehensive School Safety Study. B. "No U -Turn" signs on Brea Canyon Road at Gemdal Street'- ongoing. D. Future Agenda Items. As listed in the packet. XI SCHEDULE OF FUTURE CITY EVENTS: As agendized. `ADJOURNMENT: There being no further business to come before. the Traffic and Transportation Commission, Chair/Morris adjourned the meeting at 9:07 p.m. Respectfully, /S/ Mavid G. L -u David G. Liu Secretary Attest: /:;/ Roiand Morris Chairman Roland Morris Hun Date'. 01%11103 Time: 07'90:27 PENTAMATID1 ENTERPRISES - CASH RECEIPTS ; PASNEE 5.0 CITY OF DIAMOND, BAR V't']1jCHER REGISTER APPROVAL The attached listing of vouchers dated d January 16, 2001 have been } e i,....wtd, a-_:,ppr ..jved, •:=inn recommended for payment.. Pair11 eats are hej...raby allowed from the following funds in - t!-':et^ae amounts _ FUND DESCRIPTION PREPAID VOUCHERS TOTTIL 001 GENERAL C�NDF 160,852.33 1 .0 tS_._ 26S,941.45 ._ 7 112 PRO A TRANSITFUND ND 00 13 "} .1.. x-77 13,976.97 . . � .. _• I-i c: . l:.!f_ I ` .j. I`�j �' !>, FD(A.a_f t.+rte) x [_J{! .} r_`. f } -, .. 06. _ i._•i�. 11 DEV�. �__i:. >-.RA',}il T FUND D 1.1..01 'i i 2 i ... tt a .. 237.80 126 t_J E., f i i= F- 4 �j 6i 1. L Ct 2,422.!53 2,422.53 � .t a_ . s 4r JFTY 1,11 L.LAD #41 FUND .00 119.92 119.32 250 CAPITAL FUND - a}. u 12,410.24 12,410.24 �. L0 3 ;.l 4 jl.. r [ C j":UtIlD - 510 t. a..0 :2,916.00 a"L!_ FUNDS (f0,.i/•tFa —.. 140,764.33 01a_0.3a'"a 16 ,.1`6.a5 APPROVEO 8Y: t , G. f-ldignuson Robert S. Huff Finance Director Mayor, i lst E'ano James H. intew-im City Manager €...i. nc i E_mF:tFb e x CITY OF MAMON3 BA Rittl DATE: 01/11/2001 `814v 52 tFO.,M-S REGISTER P:s}E[ 1 ME THR!}� C?111 /� ii1 PREPATT, P;.l�'4T.1 ifiF^-j-B1'rT^rt 'CrT-Ir^T`k� IPJI.G:GE-1?�Crn*nTT1{ AMOUNT DATE SA""^R F'IiL'LLAH 5141C REFUND PY. DEP-HERITACE 200.M, TOTAL PREPAID .00 TOTAL VOUCHEPS 20.00 TOTAL 111E VENT -OR 200. 06 At"FRT'S PRINTING 11111C OO rOQ=_42111-- 10726 �PEPPFae SWES-RGc CRIDS 21165 T+?TAL PREPAITlS TL1TAl. Orli{u�,EPe 21 .65 T i ` TOTAL DUE �,7'�-�.TiuR h.. - L1 vv'J A.M" ICAN PLANNING ASSOCIATION. 1147?1 RENEWAL - 1RldL APA 37,006 TOTAL PS' rMUD TOTAL 4'CCCHERS X7.00 TCTFL,- VtiGR rk 3 rni T r3yt4 S,:,Fk,- [i ,p _ -- 2 �A4 s= 74046 PRT?1TF{ -CARTRIDGES 352.68 0 h 4 r: _.. lam.: _ :.....: Iv.441 'Ar' 1�?I*1T SY+CS _ FRId''£RS /�. 786. 75 TO.A_ , FvoAIMS 00 TOTAL TOUCHERS t i 39.43' TOTAL DUE VENDOR 1,139.43 •!. ,.•:.: _. Cj i' irir. d;is Ci%•. TE ES, 200. Ov n Al .00 ;sn p i -1 ,nH r..z C. 0 O SL U.s iEhi, TOTALVii ..5.298 RILFGNEU, Pti•:, LE'-N_G1ERSON . _C.0G TOTI L PRE 'TTT.,C , TOTk VOUILHERO 50.00 ?:.fiL DUE 4!c}-?vL liti. -, 50. 00 .. PEE REMOVERS `.. c j_c :; r:pTllrILL'__5a BE_ :—E �i_hA"LC 1•,0. 0 ? TOTAL P EPATDjZ .00 TOTAL `v'uUCHEFIS FOTAL E VENDOR 150.00 - ..t.,� t L�LHTI'. ..V(.Itt'ifRP {0"5'..3<: 42°1C., EILECTRE MCE-GANTER C{. 4Ms83 - MTAL ..REP'ITDS r . u:) TOTAI > CITY GE DIAMUND BAR RUN DA7E. 01/11/2001 03:4'..5 .:. _,, ,, vFu�i.{'iiC:: F�i71 `••[1 t.R. PAGE. DUE TFRU: 01/16/2,001 FREPAll'' r"N F 131-I SYrT_�Sr T.. - z.... -;SEC. --SECT . i:t1 i A.0 �:} 1j --r,�,��St'T-^'4 O.� �E IDN '�4 1{ t A.i,�. { DATE 4 { } vSir.L�\ BOISE CAEEAUE OFFICE PRODUCTS w e rc Lt 'JiGPI T -S+ r -I SV -. PsL'P'1t .2.0 v;t ate_ - REC:.�==.I'DIN E^ s}-- ..,__. sa_.: A 00,155110-412,010— .. j t Y CS! TEcz - ?'+ hlj�f 400,3`9 +- i r I r140,30-4,12100- 40,3 -4,1•_0 __ - - SUPPLIES ?�17: 9.22) - X101511 _ 412 x0-- 0015-10-41200-- pE9f T�,i..:-iGl•h.,: ui3D L.iP - rL ;ii�i''iItrij v 7.9.0 . TO A! fine -TCS =00 - - .,.:. : C,.., - iOTAL 'VOUCHERS - .. 754. '�FJ. O'TAI 1+1E :rEN117, 754.41 ..n L815i,. y- .E.A 0 5-x.05 .1200-- 0015350 -41200-- Ci,055-0927 SUPPLIES RER.TION 143.18 TOTAL PREFAIDS .00 TUTnIL VOUCHERS 143,.18 T i VENDEOR 143.18 P ^ ,� .. CAL <-:,rl � 510 +h n (p //``y p 4'i J.+ 66421;l' L:,L; 1 ati� ��.t'11(+lti'at a/{�' . 0 S�lt'•y�(r� _ TUrAL VaUlERv : ,9L6.00 TOTAL DUE VEMBURR ,.ry L M1 DAS s ;. =Ei REFUND ri.,DEP-ME,I FT I'+i7E .. - o.0L5, 5�i'�J 1 - r AIDS .001 TOTAL VOU"CHERS �.-- `, art - _1 .,-- T�UR-. _.:. .,::1• �1i1�i_'1 46645LT TO AL P :OL . ii e ` ...-'IT C i of C tt FET f•5T� {'€ T11FR�r� ' n _t n,.i_Q _. F?GI SALARY AT ruT 9301n_n_ rG taete,r.,46 01/161 nn}a 4641a_r ICTAL RREpaT-nE 156,46 TOTAL VOMMERS MT DUE VENDOR 15A_ .4 3955 r,+5_ JOB ��a�a'toT rnta� c4are �1'�n a 5' Cst tit rrA n TI fir_ - _.-. 5555 JOB A 11 Pp�T �vtm 5trc r n� x ryfl 5' , , �,Ui�;•_ET�i"A"I .Efksr,� viEFj Ltt.�ii�i.�'4 J .FT £t" 22, _.`s+3,: -p' TOTAL i nl i `TSE€ L DS -i,'t T AL 0UCHE% S CITY OF DIAMOND BAR' DMP (i{ a /'}2'{11 fir. t' C,". RUN DMP 1/1.1/2001 .8.48•.;1 - - V-1 !^ Ly 11 h._. RMISTE _ s �,kE: _ L+'uE THRL'= 01/16/2D01 PREPAID F t tl +67-r., -ACCT P�,� , fT- CrT r u �IL.j-.�..�:. 1'L' n TT v} :>� ac�fr`T a{ }}°T i ..i GATE Ci ECt: CHS, DIST X '. 0015350-42-32295— - MTS-POSE,OLI:VAS JJO13 . 01/16/2001 /16/2001 46 1-4 1 -Tr; r.E tsi'ti - fsfS3 TOTn tl it P,,ER .t T9_ 10.1C 3 3 u {tf} .vim - . TO f I l VENDOR .ufs L -Lc30. 00 D&J EC,!,.N LcRI i }Z 5 20-452 - t— 31-5 -.r 1, : u 1 i B�LD- :C_ts Lj, a1/1tit 1'11� 1c1a_8- .2 J? _ 01r 1,6., 1.2 . 01 46 61"2 T11 A' P- EFFAID LIT EF, -. T_TADUE '.'L{ D2R 25 6 ' L •�� 0 V . 30, 011-21104— [+�+_-.J JAN 01 -DENTAL PREMIUMS 29'5'.�7 01/16,1200121 466.5;". TIT .r Us L f TG,AI- VMICEEFS .00 To n L ?3c vi{ �R A. T';Pj TAT Zt. 1.. rli}Ji'-- i6 JAN 01-11ENTA! ii':EtiL�tk�a f u•.. 4 Dail 1ii"01 4641 T'i f t 17P C ((1 .3 -r arDOR - :+ 5 ivi" 11 .c: 15 OL r; r L'EN J5 001A52110- 44000 1,026- • FC&AC1212 PROF EV-T-27PLNN COMM 12/12 120.00 1i tiJ t[7 T'�� [',� iv12Lt7 f'sti{�.+J�1 W—P�'Vi l•.U!ii3 1i�: L' [ ��i 3. 1�0 0014040-44000-- 13293 WMA 1101 PRGr,SVCS WMA ME 11/1 120.00 TGTAL PREPAIDS .00 TOTAL VOMPERS -7 40.00 TD , AL DUE VENDOR 740.00 2rt T PI ',JSr 1.1 C,t[ jiP.S. :.1..3iL'C! BAR _ f t+ 4.1 L02 -r . rvnP C1_tY ... 1,.1 f{r .v 9LrvV"- 1'v. 7 M, NAS I'�ivL {p �4==0 42 00-- <r,,-;•: �, _ C. t�.,� .,ITY Is,~,fiu,: .. t. _ AR. MCS ..95 z. :h� PF�P .IE"E: .00 -. TLTA:L; DUE VENDOR 203.15 �'IR IONS BAR IM, ROVEMENIT ASSOCIATION 0014065-42115— 10 21 3601 JAN AD - iN; u TMG 44..?E TOTAL PREPAIDS .00 TOTc _[vN CHC S 44 . as . TOTAL DUE taJENIMOR 440.00 DDIP .1v SD BA h C01llf, n 42.25-- 14180 1064 MTS SUPPLIES -STUD! SESSN 92.77 Tr THL rPE��fi1°, {` 0 TOTAL VOUCHERS 2.71 1 CT AL u t VENDOR 92.77 CITl OF DIAMOND BAK', RIJN DATE: 01/11/2001 M-48:52 WOUCHIER REGISTER PACE,. 4 _ - ZUt-TriRU: i}j:/itf%iF})il,. PREPAIL �, u' i�L.E. }iYL i fi SJCv, rEvL, ISEf ,,','•T-F'- t- ANCET n "# ?N.'0TCE �E r IP7- f�"#E!€�l( DATE �HEC't I. AMOND BAR PETE# CEhiEF:ALu}: ' -OTJr - , .45 _ - 0015551, -42'.325— } F S SE,' _ CT NG - . Pi_S lF':vi5 �_s. , av l�S 1101.00 . :.. 42t__-- E nFALGT-EETF){.14r115S 11.59 0010%-412001-- _ GENERAL Lw'V{3 JLtI FLiES 4.31 0015' 50' 41200-- RECREATON SUIPFLM_ 2 �r} 0i409.. zi41C) 0" — — .- , _'rL LCVT n ROrT% tt: v _ 214.1 105'23 , 5--F 001405'01-423 1 N AINI E ME E T : Nib 5. f i CljM ? ttAU"T1 9S} E. Y _ f}111. _ Tn T _ 1TAI 01Ji�, R a�T Vi •tt• TGFAIL DUE VE'r`'vt. TO , DIAMOND PFrTC -464-20 271695 PHOTO 10.1-M—Ml. TOTAL PRE-PA1T1s TOTAL VWC-PERS 6.22 TI tTAT DUE VENDOR 6.22 Tax+-.C:nT =-A PA�, TT hE{'. it�i0__ .-- ••,G _: }, f Ti 1Dai}C'. ;u� t;.'�` mil;r_ 5 DO _ 'iv+A ' e L'>_•4wRv.. ia_lsrvs.Ji i U E 3n4 ' , .'7 - CL .i. L:x. ..��J-a}.ss�. _v .Li :iiL 570.2446142 i. `� La 2C, TOTAL F'Fi€,=P„ In`.,. af}yi TOTPLi VOUCHERS 12 '20 ' L, M ir_, PC_' SER ... ..Cr j 0014.;t N • _ .r_Ja.v-- i l.•�ii _fi � E- rC: fj1 riv _v si -.Jur.. La Lu'r. u_. Lu `:3 }{3 '}.7 54.17 v 1 r IDS • . RIa.J r a.Sf FOAL VOUCHERS 54a1, BRAID, .fut;ILtt - i } 1 afCi111v-- VEJH rA P f ce. m,avtY SS 46.20 .v1.40r_ C DO -'YEH MAi'Nt L0flMKl asl+ll.rS 48. 20 00l53104p220 -- '�C MATffl' G4t".S' u5 54. ' .0£'14091• 422200 - �jCk.l kid;}!.•i 7-''LifViL tj� C' ,(y7 T R" i T Tv n m, DTA i nl }t@�rRR Ell - TO vi,.. a�vE .v;�.,. t .. TO i 4.67 - CITY OF MAMMON €€AIR RUN DATE. 01/11/21001 +,C.=4 -5 VOUCHER REGISTER FADE= •: 111!11 ctrl FREPAII i'UNU%BELT-ALLE—Fii=_1tlECT A.;CT FD # .N`v`lJu.. .;=Jf.Rf'iiSN AMUNT r HALL & FQRfMAN,INC 001-21 11-- 4154,E FROF.SVCS - EN 00 -2r -f 8210.00 0015510-452127-- 10596 41540 FROF.&M-INSPECTION 3,624.0 00155`51-45223-- 10:-x14 41543 FROF.SVCS-FLA€' CHECK 14;'.25 001-2.21012-- 41536 PROi SVCS_E'N 1010-297 M.00 0015510 4.+2227-- 4153: F€Or.SVCS- INSPECT M 1:7,50 no a pqo-1 SE n d539 I S E^TTON,.Il 1at?:.`r 'lYj1+? 4-.{2::7-- 10616. ,1v__+ F-R-F.SVCS-1{IS. ECTION 127.5ss , Ea �e�i• C. ,Y —. 1_0_617 .41542 .,POF v uVCv— PLPN" CHECK 5_12.45 2"3-- i 10615 FRvFi 421=1 C FLA< CHEM.'. i 7 jt Ls-. x•.3.3 0011`355.. 4,.�...c'`.-- y?L i!t' 451 44 PROF.SVC-6 tR-L4 CHECK .. 127.50 TOTAL PREPAIDS r,r{ -: MAL YLe.E'1..MRv - 6,C21..26 TOTAL DUE VENDOR t, t_. ,^ LAs'01 H P-, .-;:A 0014010-42 `-- RLIM. NATi VAG Mhf/BSTM 60'2.85 rt! 1 a.. . 46,60 :� T PA DS Ci c TOTAL DUE VENDOR 5 t jy t .c .� - _r} }•�i -^i Fes. �C kCt,`t._�.{�r._ i_t� +-AFn_ - _ f -7 '�- LTFs=zrt i r>M1 TOTAI ,v1LLr u 27.0` .. Enr- TOTAL DIUENO i:n 1:.,044 i leis • i L'+ OF ikt T .D' ; f 1i.�ii PR u�av 'JIEi�•i.:4ti-iV L.•j L.!'�Tr� '- 8,046.00. TOTAL PREF Iu`u TOTAL VtOLILHEF'S8,046.00 T0'TAL u€;E VEP,DOR 8,046.00 A { €T U 4' }'{ C" CA ANAL Lt51S v I EFA is j1. x30 (01,16/��i01 46640 - 1,.€1t. CCI'A AN.HL LEGIS-CIOUNCTIL 1,401,12 01,16g2001 46.-S46 Tn'rAi=r Yf Tlq :1 11a. R - OR AL V01"J's ERS .00 TOTE} -DUB VEIN OR 1,71248 ai_ •3liT , _> �€L�U .�45 >.-_, j .., . .W . 5,x_1...34 C1/1"a.:c1 46412 m7s1+_ -c- `+ M. c a1A5l1-TI�i; TUrGTL aa 21832, _ i1{ s€1 Xi x 46411 FREnIUv 48TOTAL 0,0n T, r V : TOTAL AL W O ,:... f . - + '4c } 10-- ,._ c' - T. liisiU' rAsui{L EXCESIN ' S"'ANS'-'Trn-r `_, 3.0{: - - R } 'C.hC a.•- ��'af) i;iEkt L` 1_' MA 1 t3 t J� TOTAL FR_PATr, 5 C. (01 - _ TDTAt: t3^' �. i D_jCp_. rnTrA€ DUE VENDOR 1 r5. CITY OF DIAMiOM BAR PUNT DATE! [1%111 0' 08: 48'. 511 VOUCHER PECISTER PAGE: t TiiRU',- 01111, /2001 '. FF'EFAIL_ : FSS CLT -ACCT FO IrE TAMOUNT DATE CHECK FILF1iOlSECT-fiCGT lKLA1.I; VALLEY DAILY BULLETIN? 12555215-4211.5— 504•A All - CDS"PROJECT TOTAL'PREFAIilS e{ s TOTAL VOUCFEFS 100.711 IOTAlL DLA l'�1IOOg .100.70 IF.F IMTEWAY 00,1409-0-42140-- 1€+1?t. F (11 LEASE SUITES 1ah&190 FEE 1 fi�1 ii e TOTAL eHE: AIDu .00 }z Tit•F�f7% OI.E. "N 1 �- ,4l. ria jtt -V� rJVVL 5; 42 REFUND P 6' DEP— .y ' CIN P{ •Jt :i'ii „>—. Z�f+L �.+. Uz•- 5YL L-�� lei:. _ ett..t 010( tic). -J`_. TOTAL s F;EPAIDS .00 TOTAL k)QUCHESS 50.00 OTAL DUE VENDOR 50,00 } s_ ('r+t 4r'•.0 44 t0__ !AN 0! LE S A-Ik E -5-JAC r':i. ;Fi'uo.of" RE T 0-T Al PAM - - TOTAI 11 Nr! R.. a`ft f`-(. l 422 S!1'F°LIES - FAPITEF:� 13.53 u IF LIES - RECREATION'J0?J07.90 SdPP, 1C^ HERITAGEPK 38.17 {5`1+ +'f --SUPPLIES �._._ __ . FEiEFSOH 2,14 SUM Itc _ SM, GYH FF, 17a35 ?i'+.' 4i ::3 SUPPLIES CEI:ERHL80 O 453,10-11")— SUP°LIES PARS 55.28 OTAF;C IsCL OC u.. TOT,,, 4gTUCHERcz r'5. ->ii+. T1Ty— DUE {,tEFi,s 3[i? ?:} I r-- _ :�.,;�.i�3-441},/ i'LPdt comm - 11,`14 "3 ,;:r 130.00 TOTAL PREPAIDS .00 TOTAL VuucHEP,S 130-00 TOTAL DUE YENDOR 130,00 LEXIS LAW PUBLISHING 0014090-423-20— TMMC CA LABOR L EVOPLO NT JF"GTE 71.86 1 DIM `RE IDS .00 TONAL VOUCHERS 71.86 "CT.€+L sLE >icNDOR 31.86 k y .:riv`.:uzut.r .:air. ..r :r.+i,r_i 4- r`P_5 ¢ra': r,ALAFY AM '-BD00014x� : v +i': ili L_.+t+ 0 )1.1/0101 45416 J L- Ililit�- TOTAL R1 C r;^gra v fl,� TOT A `it'tC'HE frf, T',1 AOLITC i i 345. Cl - CITY OF DIAMOND BAR RM DATE: D1111/2001 (2:48:52 YOUCRER REGISTER PAGE: 7 DUE THRU' 01/16/12001 PREPAID I T—AfCT FUWD/SErUT-DCCT -FRJIIECC IO 1 Fo # IINNIOICE DESCR I PT 101111 AMOUNT DATE CHECK LCIS . ar L;ELE--D COUhJTY PUBLIC WORKS 00155510-45530-- 1,0315 AR012i—L• INDST—FIL WASTE SWICS-NOV 00 2, =75.44 TOTAL I T AL PREPAIIG TOTAL VOUCKERS 2,275.41 TOTAL BILE VEVPDOR 21375.41 !LOS ANISELES COUNTY SLI RIFFS I_ERT li255531-45,40--_ RT -NI V TRN,ST SALES SEI�Iff '.TY 1.0-2, .54 0014411-454022— SCHL TW FC MINTIRL-MOV 00 1,502.55 00 1 - 4 402-- 3zls9i B1 KE CONITR91_ - NOV 00 5,319.88 N-0-14411-45402__ -IS2691 CALVARY lLRFFC CONITRL-MV 6,304.24 TOTAL ?REFAIDS .0 TOTAL , VOUDIERS 1-� 2 9.2� j TOOTAIL DUE VEND -OR -21 W.RN PpThl_ TMIS CORP 20,- 4E5.23 TT. A"� p ;7PL,Fit q T .0c, TO 7 AIL IVEDD i , �:p C�H­ "L J" DOR 485.2 -_ REEMEATIT0, REFUND a (art 71 OTAL FOREPAIDS .00 TUN, VOUCHERS 18.00 TOTAL DLFE VENDOR 18.00 MCE CORFORATI I D-1 001155501-455-08-- 10254 11 OA;3 VEECIETATNI CNITRL-ND) 00 4,9355.79 70TAL PREPAIDIS .00 TOTAL VOUCHERS 4, 15.79 IOTA' WE VENDOR 4,9355.79 -CO MT 3789, 'EH MAINT jDE ENFFRCm N 109.50 C'rD_Ul oo__ 14090 22 11 8611 VEH MAIN17-jEEP POOL VEH N 4 210.73 TOTAL PREPAIDS .00 IOTAL VOUCHPR, 6 320.23 TOTAL DUE VENDOR 320.23 MITY-LITE, iNC 10602 '373987 TABLES -HERITAGE COMM.CTR 2,648.65 TOTAL PREPAIDS .00 TOTAL VOUCHERS 2,648.65' TOTAL NUE VENIDOR 2,648.65 MT. t�Al nY -H!4jTP7 !p!Lv PKI'_ -ni PAYROLL DEI UCTIONS 68.62 01/1612001 46410 OTAL I REPAID 6-a. 621 TCM U -n! ICqEF.'S .00 T ISTAL DUS VENDOR 68.62 CITY OF DIAMONr; EAR ,t:J2i D!;,>• . at . a 1• t:. L t._i. k3v ,... ., `y,y :k ' ;, a.. 91L5 j ,fir i UE ^Li r,'16/2'X PREPAID !h + Li'T a. T• n .: nn -T ;. ,'s1'„J: ,:, h..'v. E•�yc. tF 'It T.. nT^'. "['a_.j'L; TTejA1 !.N S!•IT itv"�u.EE .n:L,_,...I .l i�ru 7�t ;i.tt.3FkS _ T� L:_�•'. _ DATE OWER C OMPAN: N,lU11.l_MOWER 00153310- 42240- 10 y f 114 Iff 89 TPA!NI NCHHET EY111/114 I ': -0 .T T' f i�^urs-: . T_ 4 V 'u: 1E _ �.r3.00 _ 'LD` t E D e ci 'nk' , _. TOTAL PR" E M1 M1_rr TOTAL �:v DUEs VENDOR 131-100 100 ROURvE I NGIIN d� Efii'r 0015553-45222-- 10616 tT1U1 PROF.SVC-TRFFC, & TRNSPRTN 4,100.50 TOTAL FF-REPAIDS .00 TOTAL. VOUCHERS 4,100.50 TOTAL SDE VENDOR 4 i 100.50 j:.t rr r. Z+ r c(1 0UN 4 - l,1 L:•J •.— fvt nL, aiaf,'v ALT 5,iv'.: L_.7V T CTAL L'REi•ni_« 00 IOTA .1.1 E�ERS 26.6,78 T'TAIL .ul'•E Est?4 =CR 266 P'an1—f`� .PAS sal-TF:ANS CR—P 011,11 S _LL n L.: .l v 74,8W 00 (11/1612001 PP01-01 TO rFEE`HIJS 74,100.00 TDTAL VOUCHERS .00 T -,rt _ t,��IDD ,c P-00. 00, S HEALTH �_ �A_. _ .: , `' } .-n f P [�DD y3 �? ,_�•. uAt-4 01-HE€LTh INS i c'.�I 1�j { a _ 13,543. �5. L 01.'a L '213:11 /116 r, 4664: PP.>;_'jj ;-M N _ A 2v 2 • r,_;t:ia� FEE �nN y'f 7^, ., 9 11A y0 1 �.1._,�,t. G.: 4�b4, ... TC?TAL i.:NL1L`i= .. (3 13,610.97 ICTAL VOUCHERS . • r :: - O AL DLIE `:E�a.U�. '131610.97 .E DNT FUND f'.• :1_tf.1-- Pp Off1 RETIE_ C-ONTRIE E- 4i91fi.17 01116 t 8 F? :°1 SURVIVOR `BENEFIT 3F.L? 01/16/2001 4E:4 101 2111,. R sI..E CONtRI� ER vi ,14.3 1�;�•s:i 4&n4: 'A-40090-- tf-- PP 01 SURVIVOR BEaErIT �2 2 011/0.101 466 49 ,. T07p", , i".� AID C 7 i TL 1 .,:. CHER-c' [y TOTAL, DI VENDOR 7,961.55 T f1 j1 .-23- • • OICT 00 F`ARKIgIG CiTa t II s; FEE -OC. 17 t, i:_, TOTAL PREP0;Iu5 .00 T0€1�-A 1r1�.1F1CHS 170'. 00 Tn.TAL DUE VEIN DR �t 1701.00 rlry Or OI mml., EAR RIUNI DAM, 01111,12001 08:46.52 VOUCHER REGISTER PAGE i DUE TNP''_'.° 01/16/2:101 PREPAID P!' in SEET-SECT-Pf?���EfT_!!f CT Po # D?ETCRIPTION' AhlMJNT DATE C.NECK POST NET 124'411-4120!!-- 1??0000 StIPP' IFS-RNERiPE DEPT 78.18; TOTAL PR PAIL f'r' TOTAL !1sO1.'CHERS ,v`.1? P 0 5 -1. '.AI A S : 7-R EAPR...J_ %.= s PL Chi? -.fit 11.75 / }EPAIDS O !i 4n _? _ -TO TAL WUHIERS S1•iJ MTAL D UE 4LNMIR PROTECTION SERVICE I ...-? S RIES 001.`_==14 4� 1 {-- i _. 27 ALARh1 SVCS-HERITROE-FIRE- 135.59 14359276 ALARM SVCS -STC CYN PK 651%) 0+115.314 ", X10-- 14rj9m ALWF(M SVCS-HERITNE HROLR 76,40 DOTAL PREPP:rS .00 OTAL VOjUCHERS 297..98 1 297M LEDE r°3 - 0011-3-474 -- `9805 RECREATION REEiEN1 54.00 1970L PR AL 00 TC1A. VOUCHERS 54.0 TOTAL DUIE VENDOR 4.00 , R & '+ PLLEvRINT 0015_1tE-4' 110-- 10211 47821 PRINT SVCS -AERIAL MAPS ' 11.82 0015753-42110-- 47814 PRINT SVCS -TAT CBM ; ITG 8.61 001-23010-- 47798 PRINT SVCS - FPL 00-24 330,72 478114PRINT SVCS -R.Lr 'C/fid' LS �^ 33. 32 4779e PRINT SVP00-49 15e77 Tr 4L PFES FSDS r90 TOT. A`.Ur, RS 310.24 AIL DIUEE VENDOR R {�.-.. "c �.L_�L4fi 4_4_„ 1f,��4: �.i 114.76 -� 7W MV SMJ yy4f' jj,}i 7.9X1.00 OF AL PKEPA IS ,r .00 T, M }v. ?nUs k�R _ ._ ' 500 00 rs' - 3 TOTAL. DUE V4ENDIOR -7,500.00 + r = 411 s-- .: i.a_. _ �f ^.t .. ..._ via. SVCS— _.. s, 'ti 1002 PRINT SVCS SDIESS CAR `4.02 - Yn rc { ?0T ._ . 3.1111—r:i_S.r:.J sf}fj Tj''TL il('iL(L C— f YJ Sa_•vv 94 rr. +82 ,ivTPL LIUE VENDOR CITY OF DIAMOND BAR RUM DIATE; 08.43:52 VOUCHER REGISTER PACE' 10 DUE THRUI: 01/16rZ00I pR=FAtD FUND/SECT-ACCT-PhtJECrMCCT Flo # P VOICE DESCRIPTION AMM W DATE CHECK REMEDY 00115510-44000— 10,683 84382 TEMP MICS-P WKS WIK 12110 145.26 - - 1 112,5553-44000— -..1, r ;..} 9. 81.- iP „ 3C- M 'k 4 "° 1 � ,1'..5� ��t. Fav u ,. Vd:,t.;;, 17 �.� 22 123. 220 1 )=yC J 4 }7 7-- 1112_•1.:•_ �) 11125553-440)0— , flt.7 i 1r' 2 TTp�''s}:sc'3T - [�1 a�j 7 TMP SVCi:' liia IST, , tfi.:L •. ''••}�K 211? 6It3821 �� Y:..z. c•� pC1I 4:'.71 00155110-44000— 467,39 TEMP SVCS-P/W, S WK 11/12 '269.92 0-014040-44000-- 92,01/FD1(; SO TEMP BVD -:-C/CSP WK12I17 622.9-0 ,x;,_5510 4401,00-- 84382 TEMP SVCS-P,t4!Kc- WK12/10 165.26 il.��-11`3 44,.,x- � 721 :`2L:.4 TMP SVC-MIS: CLK 411,12/ ? 768.48 ;. 001.5510-44000— 1' 683 D 83 4 J E� J Y 4673,9t TEMP SVCS-P/WKS lel: 11/12 269.92 G 0014040-440001— As05�„ 84 TEMP SVCS-C/CLccu: f!;•'..12J10 635 0 TOTAL t REPAIDS .00 TOTAL VOUCHERS 3,474,29 TOTAL DUE VEtDLR 3,474.29 iRHF INC Ft 1 { -- 115.'_,2; n'AF RE' F. ATR-SHER,!FF RADAR 45.00 TOTAL PREPAIDS 00 TOTAL VOUCHERS, 45..00 -r L 511:' c ^G ,. OT A, LtLJ� YG3d�1�t\.. 4 Of" .J.i�iif r,1- :004-- SPCL EVEN iNS-10/1 1'/•31 117380.000 01/16/21001 4664,, -%:AL NEPAIDS I'M. j TGTAlL VCUCHERv TOTAL vUE .FSN DOR i_ 11..1115 .. n.t..�l ,...iL�. As'i, 's _ ,: �s;-138901-4641 t '70 "�t7- r '+ C -GF , FAP Y 5`.: -C / :CTR 1 4,114.1 n . U AL C -'q 1.70 F DUE 4,1114.70 1 T TRiREATTtS rtn 5.10 .: TPTAL V 0i'"ER S 1n{},nt -TOTA! DUE VEMMOR 1 !? 41± SC;N j;rhP4TEC VAILLP TRT$}j} 1?559 5 " 115-- ----1. 4-...t t'?e, n f'{1 f PROJECT 1417-5 01- r EG PROJECT h? +tir 1.x:.7 T'2TAL PREFAIDS .00 TOTAL V!oUrHERS M.38 TOTAL tL}}_ VENDORSTPFF/CMSNR 13'.38 UPS CON 700.00 TC AL F` UAIDS .00 TOTAL ! C! 7D}7,}}Ci 0 '4'40-1-44-000— 9987 1129 iDi}RFER SVCS- a!A3d 01 21(},00 TO AI PP PAIDS 00 TOTAL l�llU!�!-!;F1S 21D,Cr:- }.t, CITY OF PIAMa;It FAR RUN DATE= 1'2 i y1 t'8. 8-. 2 i i a. t=c� a VUUU'LK .,LUilith: � lut- 1? DUE TaRt, 61A.'1200.1 E ,v. PREPAID F U�'ID ,�.tLLT ��7.~I S";~.JjEn.aT-ACCi. 1'i{ T 14NV ICE i�L'u,.n I TION AMOUNT DATE Cl.iECF': SFE "A55CCI3T£S i__CMff 00 Clir 7 214 SEiETt.. _3tNLC!v j/1175. .Jvr (11P.6/2001 46644 IOTA' .il ri,.: T91 AL ' _ X06- 00 T0TA; DU 1-}. r ::v.f�i srt7L wLi •.a.=i�f, 17 if)o ..a SMART .A FINAL 0015314-41200__ 104or2 27594 SUPPLIES-FER?TAGE C; CTE' �-.� "' 2 0015314-41200-- h -fj 4 U1 RT . 410% fall=xr Al �__ }75G1` ,. c�c , _Rn F: PARADE r � CRE h 0 0015535V-412-00 27 SUPPLIES HER17AGE C/CTR TOTAL P,.F A -I c }13 2 - T.GITn_ I- ', 0 fl, t :, 1 .:__ .._a a.�_ ELCLT SVCS -HERITAGE . F 5" °t 6 4._t 0015510-42126--1 Tr 46 4-,�j _V .2{.r aeCrittL rLEu} J7vv i.il1. 1.14e6 - G!'' >_S1. 4..12:-- ELECT SVCS -HERITAGE PK 39}3.28 141.554 ELECT BVCS-DIST 41 119.9 0615 " 41.2% - -' ELECT SVCS-SLlMITRIDEFE 131.31 001.5222 4 22 1:,6-- ELECT 'BVCS-n RE'AGAN PY 7,:A.53 VJ15511 4212: - 22: CITY OF DIAMD BAR RUN DATE: 01/11/001 D8:48:Y, I VOUCHER REGISTER PACE! -1 i%tC Fi••#T,°IE� FREPAID FLiP; *er rrT �+qn iGj' T: FG # *k FnsrF _ DESr ;G IGN u r r� 1...: T # .xsn( AiMOUNT �J"JT' DAT; CHECK n i #ATE CCMFE1StTiDA IlS!!F?°�C� FL{i# OCT -DEC 00 RKR'S COMP PREM -1-9420 2,982.63 01/1612 001 46647 `,1_24111-- CCT DEC 0K) W'tK'R 3 COMP PREM -9410 :,41:1,64 :1/1--122 01 4?E=_47 i �'1S} �r [ n �,^^e�rr p cx,_r�,i+ v OIC -D-T, 00 ilRK Coif+ :REWM 6161 4' .,a V ri'1E f ,�j1 �j;=:4! i f 46 , 'TrT C rfy,S#'{r•. 'J fit. T - - TOTAL TDTA! Dl!YE TENDO; 7 r-73 THE ROTH [(1i!4isYtAti' PROF etsrc TPAI S MST4 FILE, 7,765,37 rTp{ F{l+nl .00 TOTAL VOUCHERS 7,M.37: TOTAL i!#IE 4'EP='.D? 7,7'5.37 T^T r.nl ITY n7rCTrT^L5 INC �ft1 ^rr Lcalr _ i'06011 4;1L�{_rrT`�` 9str Git_s c .n sfica[ 1(s .f#4 Tri{ Q, ST'e_i'+.t 4L i l:.. ,i 1 11 RS - � —_ 10,10-1532-2-4-1, �� - ••'.3'js• .li t MAIN! –.'[t. R, AGAi4 PI '..a._?. _�.5: , asci v. :...x �-5 r ! 77 , 3 aC#_- �• I :1 ! p T,^ Lni s -.jkt rri 537 r,__ . :4833662 , {� M,A1N' - SYC r"Fl pt: 7?r rj( riC:<_ ,__<✓ .:__.. --:s _!( "�:a<..,• ..t•—V sI- -,ow -,yrs f FC 4r......; 0-- - _____�_ _ (. `�:�c 3Q 3?� MAIIT _ Lii :ii'#..F.T'(.nE PK MA ia_. r_r '.,vi3iia,1 1.1333#.1_ i -i`. +}Ch.5j�0- ,.Jo.ak,i - i h , .. L6.,r .l: -t }.!i l.. PP ER' Ef`. [- (1111 i_S /1 # ,.__ -. .r :tt •?7rr,�.'_.Zi,C p',.Rin :. rr t# GROW 1 1 i-,��� , Rdil� F� C . may,-. '(110. 110 75T AL M 31UICH CCR S (3151 0 — E .n _ 0C) 5r1. 1.1: ,a„m - 11/'4 �_: i_+=.,, A, C Tnr 00S TCih� �C1'�'�i E 130.00 T01 -Al DUE Ve-IDOIR 30. 00 Yr .' , ZLiS:.9CA_T'_�..'':. .+c,x PH SVC - MA�`` F "ILL is rCS- , ,__ „ 75 84 1. 3v.VL 4 „ai4tJ4, 4..32�- r ,- n. , ?.8trr,.;�, '.'Ha �;rCS MDiiE ;:,;`CCf•'., 56.8:1 1 :c__ Ti3a_v y ellr�' _ J GCL',r tkl Cb', 1 H. vt+.,,_ is itr., ,i'. :i i i':. '77 /y! 1 0 a < . t - -u,;arv;,;4us5 �a.S1JCS'- urs MODEM iD?a_.r `r>t. #14'D90-4212 -- 010860,3195m PH SVC5 BLDG & SFTY 105.82 � '.TrTtl. LEFr.i—kd' x06a TOTAL ,R , ,n n n' 70"A' DUE '}Et4 :u^ 25 42-x4 it �.. X43 3vE-- -r-f . _ _ RECREATION F.ErC.!r; 36. 001 Tf-mA PDC a_Tr_ . ,ai_i AIDS .00 TD`r,.L TOTAL DUE VEMI-,R�` i,„ _ _tet _,.>,(v.. #� •.vla.t� CITY OF DIAMOND DA;q: RUN JnTrE; 01111/2001 08:48:52 Vi,' :Yi.tn rE tiSTEF PAGE: c DUE THRL• Ulfl6/'-*)l FRE,°SID FUND/SECT-ACCT-FRDJECT-ACCT Pu # INVOICE DESCRIPT1ON, AMOUNT DATE CHECK VIRION SERVICE FLAN 001-21107— PP2 26 JAN' 2001 VISION PREEMIUMS 1,070.03 03 01/W `001 46411 0014050-4000— " _J 2EUn;., _::i s,.tu.i.".E:l.uk` 1. �- 16.4-0' .lji__ %M1 D:l - 46 fi 1.1, -Ti-IFkvL E.:i.PAauJ 17006a51, - TOTAL DUE VENDOR ,t 65 1,086.51 A DISTRTCT WA aD - - WATER C 1C.0 - Dig-, 3S 241 .91. TOTAL OU +., Gam; , ml m TMAL BE VENDOR 241,96 0015554-44520-- 10.317 %_' FROF.SVCS ?'t`!_C ` N 335.50 -23K 12 pi{u .z!.;ir., L. by -. :} -. .$;.. ofs: 01. a. -S01;2--- -`65;-: FROF.SVCS EN -00 27-3 859-0011 - TOTAL PRERAIDS 100 A. r• 7�EF 1,342.50 cn TOTAL BE VENDOR 1,342.50 WELLS F.R30 v.-_RVIC_S HOLIDAY CELEBF'_IFPLILC 147'.x" `_11}L.ICFiNNS CID ; jFit;1 €-' v 'i� fjf� 401 53=4 4.ivO-- - 59.25 - ORAL BOARD MEETING 5110 PALMNIE if t r5-- 1.. _._— t , vy -"BANK CHARGES / CHARGES ,-�. L� + ,;.r 77 01 / 1 E 12.5!11 466v..', 0014090-42123-- DANS CHARGES -. 1st 56.09 i- 2•s 01/161 '001- 464 9 Jvr� .:14,1D __ Nr;T? !EAG CD'Nr-; ErrERA 2677 .57 01/16/2$gjl ` 46539 0014010-4Z-,20-- Cu.a!- - Hc..REr,F 618.24 C1. 1u:2'0101 rt.:>va. { ( rn:a::iei �3iJiF: off v- ,i. !31 �!fl a �h�. -' _-s'''_�_ -: ._ i4. - t?+..� FEL DESTE+ .-Ai yr 61.01 0i,a1 .:rtf jl 466�8 _ _- SUPPLIES-DESTEFAAS0 4145 OI 1 L j'1i',ry1 46-613 '0014090 -42128 ---- BANK CHARGES -12/12 5r . t_! A1 ? `ter:01 4.66-35 .6L3C 001401D-42125-- PALMNET SVC -11/23 0CG NDN 1U..an 01 i16/2(v11 x-6 636 ,,_ _4 4yW- MMY 11 t• l Vt'.. u� I F 94„7 01/16/2001 46635 00140'90-42128— BNK CHARGES -12M ,testi 01116/2061 466.36 00 , }{, 42330__ LANI EFM4H CONF-LESTEFRWO 179.20 01/16/2001 46638 iiFF P-�LMNE7SVCS-11/27 1003 .j1J0_1 46&35 L 35 - 001403D-42 30-- ::ONF-DESTEFANS 11117 134.64 01/16,120.:1 46,638 vc.-_42128-- tkRROEa-12 /i2 35, 9n f1/16/2001 ,E.63 47 0014010-42330— C N F � iK e v_ r r r R+ ,aG , 1D_F.r.1LLi aP5�1, I 1 .12.15{) 01;16r`2001 4,6E='3; +140: . 42:320 _ BID C11Ni 111. AfliSARI 13, 60 :51,11Ei'2001 4+64W "�14 `105 42KRI,-- ,. ! a ,:z CONIF/SA -10/1 _� ANSAKI i, LC.D`. r 0 1r1t/1 1 4,6637 i i �1:. (',� t_ _ -.t.:-,.. .i_:': nii r. IES 1 1 i * v.. C' 1 10 !^ A.069.99X51 LkL•��_y>. is ::-C. -.i t f 14 }'2.11 L . �".7Er+ ,..J_i4 - 0014010-42330-- 4 LEAD C k€. n h �3ATL LLTiii _C:k: L.t?H'V<� ':7.3001/16/' 4.,,_:,> 01 9. 63� - , TOTAL PREPAIrDS _ - TOTALVOUCHERS nits Z5 TOTAL BE SY VENDOR . U6 10 2, RCN DATE= 01,11/2001 08=48=5? _. . "fl!1CN�R P� TEFs PAcl 14 DUE THRU'. 011116/2001 PREPAID' =I_ltdl,>E T ':CCT FS3�ECT-ACC7 F'3'# INVO10E D E S M, IFT13`: AMOUNT TATE CHECK. WEST COACH CORPORATION 001401-0-41200— 01-0-4120?-- 42 7{ c�iR� ES-Pl Ana c r:,T i .Pq r I j TOITA! VO -HERB 431. 1.0c T3f'A'_ IDUE VEP"BUR 4-3.10 n f� T @�T''''(x,j'- +4�.vT C2AB l,afl f?Lvi6 IPTG cloir 5`� 455509-- 10082' 19661 THEE tAIfiaTE SVCS-DEC 00 7,41Q,00 0015558-45510— 10 183 19661 THEE. WATERIN5 SVCS-OEC 00 5_0.00 TOTAZ FFEPA: 5. .OF) TOTAL VOUCHERS 1 7C+'1 N' ) TOTAL DUE VD41D`OR 7,939.00 t4ry.'scFS 12-644111-41400— 101168 1-6x-2 PRO. Ml l ITEMS-CR2E FREVNTN 844.35 =.:OTA! PREPAIM .00 TOTAL VOUCHERS 344,35 . _ TOTAL 5.3,1E 'IENDOR. S44.25; A i{ ^C_F,r hp(. T F k _,.-_ 4�t.00 Oll!i j,E2At l 46632 :UTAL PREP IDS 490.00 ,SJ-mss .�.�.. TOTAL VDIU HERS 7 • . _0 :,,-ST r'e �r e Off' 4'YFe�70 T • 0011 4 t.. 7O-- 101-'4 1 � ­0057 COPIER MAINT - NO Of' 34.7.17 y �f..C.27 �''. CO PIER 4 aI*3T p4.,7 tv' .. 047.17 TRTAR Ri EF Tnc aflt .IOTA_ f`vU-CHC'h•S 694 34 -TDTA, DUE: 4pDIER 694a34 �' r On 1521:. 4:.s.k-- F ; r �4 zc FLl�Fa COM, - 11,14,8 130.00 TOTS rREPAIOS ,f TOTAL VOUCHERS 130.00 T3TAL DUE VENDOR 130.00 REPORT TOTAL PREPAIDS 160,656.05 - rT R i RT TOTAL VOUCH-ERB 140,764.03 REPORT TUT:`-':�01,6'LOa38 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: JamesDeStefano, Interim City Manager MEETING DATE: January 16, 2001 REPORT DATE: December -19,2000 FROM: Linda G. Magnuson, Finance Director TITLE: Treasurer's Report = November 30, 2000 SUMMARY: Submitted for the City Council's review and approval is the Treasurer's Statement for the month of November 2000 RECOMMENDATION: Review and approve. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification Resolution(s) Bid Specification (on file in City Clerk's office) Ordinance(s) ® Other: ® Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLI T: 1, Has the resolordinance or agreement been reviewed _ Yes _ No by the City Attorney? 2. Does the report require a majority vote? _ Yes No 3. Has environmental impact been assessed? N/A Yes No 4. Has the report been reviewed by a Commission? N/A _ Yes T No Which Commission? 5. Are other departments affected by the report? NIA Yes _ No AR IEWE REVIEWED BY: DEPARTMENT HEAD: A* DeStefao David A. Doyle Linda G. Magnus n Interim City Man ger Deputy City Manager Finance Director CITY COUNCIL REPORT AGENDA NO. MEETING DATE: January 16, 2001 TO. Honorable Mayor and Members of the City Council FROM: James DeStefano, Interim City Manager SUBJECT: Treasurer's Statement - November 30, 2000 ISSUE STATEMENT: Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City Council's review and approval. RECOMMENDATION: Approve the November 2000, Treasurer's Statement. FINANCIAL SUMMARY: No fiscal impact. BACKGROUND: Submitted for the Council's review and approval is the Treasurer's Statement for the month of November 2000. This statement shows the cash balances for the various funds, with a breakdown of bank account balances, investment account balances and the effective yield earned from investments. PREPARED BY: Linda G. Magnuson p CITY OF DIAMOND BAR TREASURER'S MONTHLY CASH STATEMENT, November 30, 2000 TRANSFERS BEGWNLNGIEf �11VG �ISB�JM NTS,H . _...1 OUT6ALNG� =saNC�° �. Y, n . a �ece�eT k& A GENERAL FUND $14,763,494.79 $2,030,098.32 $1,077,256,41 $15,716,536.70 LIBRARY SERVICES, FUND 100,672.01 609,34 100,062.67 COMMUNITY ORG SUPPORT FD4,121.12 650.00 3,471.12 GAS TAX FUND 2,449,949,48 90,505.32 1,297,144.62 1,243,310.18 TRANSIT TX (PROP A) FD 1,573,758.35 121,837,03 88,628,75 1,606,966.63 TRANSIT TX (PROP C) FD 1,610,718 56 53,009.86 1,663,728.42 ISTEA FUND 394;936.21 394,936,21 INTEGRATED WASTE MGT FD 292,479.62 22,794.50 8,441.21 306,832.91 AB2928-TR CONGESTION RELIEF ED 421,260.22 421260.22 AIR QUALITY IMPRVMNT FD 162,844.53 733.70 162,110.83 PARK & FACILITIES DEVEL, FD 2,470,46167 - 184,913.00 2,285,550.67 COM DEV BLOCK GRANT FD (31,306.48) 4,972.00 11,649.16 (37,983.64) CITIZENS OPT-PUBLIC SAFETY FID 366,433.43 57,184.20 5,217,44 418:400.19 NARCOTICS ASSET SEIZURE FID 343,653,43 343,653.93 CA LAW ENFORCEMENT EQUIP PRGM 120,430.00 120,430.00 LANDSCAPE DIST #38 FD 530,422.39 3,856,61 14,219.26 520,059.74 LANDSCAPE DIST #39 FD ' - 213,517.73 2320.52 7,257.56 208,580.69 _ LANDSCAPE DIST 441 FD " 319,799.24 756.59 17,493.53 303,062.30 GRAND AV CONST FUND 139,130,78 139,130.78 CAP IMPROVEMENT PRJ FD (1,603;502.44) 1;490,983,75 664,342.77 (776,861.40) SELF INSURANCE -FUND 1,031,278.07 1,031,278.07' EQUIPMENT REPLACEMENT FUND 20,2113.84 20,213,84 TOTALS $25,694,969.05 $3,878,318,70 $3,378,556.69 $0.00 $26,194,731.06 SUMMARY OF CASH: DEMAND DEPOSITS, GENERAL ACCOUNT ($11,922:72) PAYROLL ACCOUNT 3,160.60 CHANGE FUND 250.00 PETTY CASH ACCOUNT 500.00 TOTAL DEMAND DEPOSITS ($8,012.12) INVESTMENTS: US TREASURY Money Market Acct. $80,309.58 LOCAL AGENCY INVESTMENT FD 26,122,433.60 TOTAL INVESTMENTS' $26202,743.18 TOTAL CASH $26,194,731.06 Note: The City of Diamond Bar is Invested in the State Treasurers Local Agency Investment Fund. All funds are available to withdrawal within 24 hours. Investment in the Local ,agency Investment Fund is allowed under the City's formally adopted' investment policy. As a secondary investment option, the City continues to maintain the US Treasury Sweep Account with Wells Fargo. Any excess funds are "swept" on a daily basis from the City's bank accounts and are invested overnight: into an investmen pool of US Treasury Notes. Interest is credited to the City's bank account on monthly basis L.A.I.F - Effective Yield for November 2000 6.538% Money Market-Effective Yield for November 2000 5.897°fo All investments are placed in accordance with the City of Diamond Bar's Investment Policy, The above surprpry provides sufficient cash flow liquidity to meet the next six month's esti to x e ure James DeStefan , Interim Treasurer CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO TO: Honorable Mayor and Members of the City Council MEETING DATE: January 16, 2001 REPORT DATE: January 4, 2001 FROM: James DeStefano, Interim City Manager TITLE: SECOND READING OF ORDINANCE NO. 07 (2000) "AN ORDINANCE OF THE CITY OF DIAMOND BAR AMENDING THE STORM WATER AND URBAN RUNOFF POLLUTION CONTROL ORDINANCE TO PROVIDE STORM WATER POLLUTION CONTROL FOR PLANNING AND CONSTRUCTION OF NEW DEVELOPMENT AND REDEVELOPMENT PROJECTS AND AMENDING THE DIAMOND BAR MUNICIPAL CODE"' SUMMARY: The State Water Resources Control Board (Board) received a petition for review of the actions and failures to act on the part of the Regional Water Quality Control Board (Regional Board) on February 25, 2000, from a number of cities and co -petitioners concerning the Standard Urban Storm Water Mitigation Plan (SUSMP). The Board subsequently held a hearing on June 7 and 8, 2000 to receive testimony and draft an order related to the petitioners' filing. On October 5, 2000, the Board issued the final order concerning SUSMP that extended the deadline for storm water permittees to adopt ordinances implementing SUSMP requirements from September 8, 2000 to January 15, 2001, and for effective dates of the final SUSMP requirements from October 8, 2000 to February 15, 2001. On December 19, 2000, the City Council approved the first reading of Ordinance No. 07'(2000) by title only and waive full reading of said ordinance. RECOMMENDATION: That the City Council approve the second reading by title only, waive full reading and adopt Ordinance No. 07 (2000) entitled: An Ordinance of the City of Diamond Bar Amending the Storm Water and Urban Runoff Pollution Control Ordinance to Provide Storm Water Pollution Control For Planning and Construction of New Development and Redevelopment Projects and Amending the Diamond Bar Municipal Code. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification _,Resolution _ Bid Specification X Ordinance Other EXTERNAL DISTRIBUTION SUBMITTAL CHECKLISTi 1. Has the Resolution, ordinance, or agreement been reviewed? X Yes _ No 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A — Yes _ No 4. Has the report been reviewed by a Commission? N/A- _ Yes No Which Commission? 5. Are other departments affected by the report? N/A Yes —No Report discussed with the following affected departments: WE J J es DeStefano avid G. Liu Interim City Man ger Director of Public Works c:vvwy�� ORDINANCE NO. 07(2000) AN ORDINANCE OF THE CITY OF DIAMOND BAR AMENDING THE STORM WATER AND URBAN RUNOFF POLLUTION CONTROL ORDINANCE TO PROVIDE STORM WATER POLLUTION CONTROL FOR PLANNING AND CONSTRUCTION OF NEW DEVELOPMENT AND REDEVELOPMENT PROJECTS AND AMENDING THE DIAMOND BAR MUNICIPAL CODE The City Council of the City of Diamond Bar does hereby ordain as follows: Section 1 Section 8.12.1630 of Title 8. Division 5 of the Diamond Bar Municipal Code is hereby amended by adding thereto anew subparagraph (d) to read as follows: "(d) This Chapter also sets forth requirements for the construction and operation of certain "Commercial Development." "New Development" and "Redevelopment" and other projects (as further defined herein) which are intended to ensure compliance with the storm water mitigation measures prescribed in the current version of the Standard Urban Storm Water Mitigation Plan (SUSMP) approved by the Regional Water Quality Control Board -Los Angeles Region, and on file in the office of the City Clerk of this City. This Chapter authorizes the Authorized Enforcement Officer to define and adopt applicable Best Management Practices and other storm water pollution control measures, to grant waivers from SUSMP requirements, as provided herein, to cite; infractions and to impose fines pursuant to this Chapter. Except as otherwise provided herein, the Authorized Enforcement Officer shalladminister, implement and enforce the provisions of this section." Section 2. The first (preamble) paragraph of Section 8.12.1640 of Title 8, Division 5 o the Diamond Bar Municipal Code is hereby amended to read as follows: "Except as specifically provided herein, any term used in this Chapter shall be defined as that term is defined in.the current Municipal NPDES Permit, or in the current' version of the Standard Urban Storm Water Mitigation Plan ("SUSMP") approved by the Regional Water Quality Control Board -Los Angeles Region, or if it is not specifically defined in either the Municipal NPDES Permit or the SUSMP. then as such term is defined in the Federal Clean Water Act, as amended, and/or the regulations promulgated thereunder. If the definition of any term contained in this ordinance conflicts with the definition of the same term in the current version of the SUSMP, then the definition contained in the SUSMP shall govern. The following' words and phrases shall have the following meanings when used in this Chapter:" Section 3.' Paragraph 3 of Section 8.12.1640 of Title 8 Division 5 of the Diamond Bar Municipal Code defining the term "Best management practices" is hereby amended to read as follows: "Best Management Practices (BMP's)" means activities, practices, facilities, and/or procedures that when implemented to their maximum efficiency will prevent or reduce pollutants in discharges and any program, technology, process, siting criteria, operational methods or measures, or engineered systems, which when implemented prevent, control, remove, or reduce pollution. Examples of BMP's may include public education and outreach, proper planning of development projects, proper cleaning' of catch basin inlets, and proper sludge- or waste -handling and disposal, among others." Section 4. Section8.12.1640 of Title 8, Division 5 of the Diamond Bar Municipal Code is hereby amended to add the following new definitions in appropriate alphabetical sequence: "Automotive' Repair Shop" means a facility that is categorized in any one of the following Standard Industrial Classification (SIC) codes: 5013, 5014, 5541, 7532-7534, or 7536-7539 (as amended). "Commercial Development" means any development on private land that is not heavy industrial or residential. The category includes, but is not limited to: hospitals, laboratories and other medical facilities, educational institutions, recreational facilities, plant nurseries, multi -apartment buildings, car wash facilities, mini -malls and other business complexes, shopping malls, hotels, office buildings, public warehouses and other light industrial complexes. "Discretionary Project" is defined in the same manner as Section 15357 of the Guidelines For Implementation Of The California Environmental Quality Act contained in Title 14 of the California Code Of Regulations. as amended, and means a project which requires the exercise of judgment or deliberation when the City decides to approve or disapprove a particular activity, as distinguished from situations where the City merely has to determine whether there has been conformity with applicable statutes, ordinances, or regulations. "Greater than (>) 9 unit home subdivision' means any subdivision being developed for 10 or more single-family or multi -family dwelling units. "Hillside" means property located in an area with known erosive soil conditions, where the development contemplates grading on any natural slope that is twenty-five percent (25%) or greater. "Infiltration" means the downward entry of water into the surface of the soil. "New Development" means land disturbing activities; structural development, including construction or installation of a building or structure, creation of impervious surfaces; and land subdivision. "One Hundred Thousand (100,000) Square Foot Commercial Development" means any Commercial Development that creates at least one hundred thousand (100,000) square feet of impermeable area, including parking areas. "Parking Lot" means land area or afacility for the temporary parking or storage of motor vehicles used personally, for business or for commerce with a lot size of five thousand (5,000) square feet or more, or with twenty-five (25) or more parking spaces. "Redevelopment" means, on an already developed site, the creation or addition of at least five thousand (5.000) square feet of impervious surfaces, as such term is defined in the current version of the SUSMP approved by the Regional Board. Redevelopment includes, but is not limited to the following activities that meet the minimum standards set forth in this definition: (1) the expansion of a building footprint or addition or replacement of a structure; (2) structural development, including an increase in gross floor area and/or exterior construction or remodeling; (3) replacement of impervious surface that is not part of a routine maintenance activity and (4) land disturbing activities related to structural or impervious surfaces. "Restaurant" means a stand-alone facility that sells prepared foods and drinks for consumption, including stationary lunch counters and refreshment stands selling prepared foods and drinks for immediate consumption. (SIC code 5812). "Retail Gasoline Outlet" means any facility engaged in selling gasoline and lubricating oils. "Source Control BMP" means any schedule of activities, prohibition of practices, maintenance procedures, managerial practices or operational practices that aim to prevent storm water pollution by reducing the potential for contamination at the source of pollution. "Standard Urban Storm Water Mitigation Plan" or "SUSMP" means the current version of the Standard Urban Storm Water Mitigation Plan approved by the Regional Board, and on file in the office of the City Clerk of this City, and the NPDES Permit models that have been approved by the Executive Officer of the Regional Board for implementation to control storm water pollution from New Development and 'Redevelopment or any project specifically identified in Section 8.12.1695(a). "Structural BMP" means any structural facility designed and constructed to mitigate the adverse impacts of storm water and urban runoff pollution (e.g. canopy, structural enclosure). Structural BMP's may include both Treatment Control BMP's and Source Control BMP's. "Treatment' means the application of engineered systems that use physical, chemical, or biological processes to remove pollutants.processes include, but e not limited to, filtration, gravity settling, media adsorption, biodegradation, biological uptake, chemical oxidation and UV radiation. "Treatment Control BMP" means any engineered system designed to remove pollutants by simplegravity settling of particulate pollutants, filtration, biological uptake mediaadsorptionor any other physical, biological, or Chemical process. Section ,& Title 8, Division 5 of the Diamond Bar Municipal Code is amended by adding thereto a new Section 8.12.1695 to read as follows: "8.12.1695 New a. Projects Requiring a SUSMP. The following projects for New Development and Redevelopment, if subject to Discretionary Project approval in the Zoning Ordinance of the City, shall require a Storm Water Mitigation Plan which complies with the most recent SUSMP: 1. Single -Family Hillside Residences; 2. Commercial developments in excess of One Hundred Thousand (100,000) Square Feet; 3. Automotive Repair Shops; 4. Restaurants; 5. Retail Gasoline Outlets; 6. Greater than (>) 9 unit home subdivision; and 7. Parking lots of five thousand (5,000) square feet or more or with twenty-five (25) or more parking spaces and potentially exposed to storm water runoff. b. Incorporation of SUSMP into Project Plans. An applicant for a New Development or a Redevelopment Project identified in paragraph a of this Section shall incorporate into the applicant's project plans a Storm Water Mitigation Plan which includes those Best Management Practices necessary to control storm water pollution from construction activities and facility operations, as set forth in the SUSMP applicable to the applicant's project. Structural or Treatment Control BMP's set forth in project plans shall meet the design standards set forth in the SUSMP; provided, however, Restaurants with a developed land area of less than 5,000 square feet and Retail Gasoline Outlets do not have to meet the Structural or Treatment Control BMP design standards set forth in the SUSMP. If a project applicant has included oris required to include Structural or Treatment Control BMP's in project plans,; the applicant shall provide verification of maintenanceprovisions. The verification shall include the applicant's signed statement, as part of its project application, accepting responsibility for all structural and treatment control BMP maintenance until such time, if any. the property is transferred. c. Issuance of Discretionary Permits. No Discretionary permit may be issued for any New Development or Redevelopment Project identified in paragraph a. of this Section until the Authorized Enforcement Officer confirms that either (1) the project plans comply with the applicable SUSMP requirements, or (2) compliance with the applicable SUSMP requirements is impracticable for one or more of the reasons set forth in paragraph a regarding issuance of waivers. Where a Redevelopment project results in an increase of less than fifty (5 0%) percent of the impervious surfaces of a previously existing development, and the existing development did not require a SUSMP at the time the last Discretionary approval was granted by the City, the Design Standards set forth in the SUSMP will apply only to the addition, and not to the entire development. d. Issuance of Certificates of Occupancy. As a condition for issuing a Certificate of Occupancy for New Development or Redevelopment Project identified in paragraph a. of this Section, the Authorized Enforcement Officer shall require facility operators and/or owners to build all the storm water pollution control Best Management Practices and Structural or Treatment Control BMP's that are shown on the approved project plans and to submit a signed Certification Statement stating that the site and all Structural or Treatment Control BMP's will be maintained in compliance with the SUSMP and other applicable regulatory requirements. e. 'Granting of Waiver. The Authorized Enforcement Officer shall have the authority to grant'a waiver to a Development or Redevelopment Project from the requirements of the SUSMP. if impracticability for a specific property can be established by the project applicant. A waiver of impracticability may be granted only when all Structural or Treatment Control BMP's have been considered and rejected as infeasible. Recognized situations of impracticability are limited to the following, unless approved by the Regional Board: 1. Extreme limitations of space for treatment on a Redevelopment` project; 2. Unfavorable or unstable soil conditions at a site to attempt infiltration; and 3. Risk of ground water contamination because a known unconfined aquifer lies beneath the land surface or an existing or potential underground source of drinking water is less than ten (10) feet from the soil surface. f. Transfer of Properties Subject to Reauirement for Maintenance,of Structural and Treatment Control .BMP's. 1. The transfer or lease of a.property subject to a requirement for maintenance of Structural and Treatment Control BMP's shall include conditions requiring the transferee and its successors and assigns to either (a) assume responsibility for maintenance of any existing Structural or Treatment Control BMP or (b) to replace an existing Structural or Treatment Control BMP with new control measures or BMP's meeting the then current standards of the City and the SUSMP. Such requirement shall be included in any sale or lease agreement or deed for such property. The condition of transfer shall include a provision that the successor property owner or lessee conduct maintenance inspections of all Structural or Treatment Control BMP's at least Once a year and retain proof of inspection 2. For residential propertieswhere the Structural or Treatment Control BMP's are located within a common area which will be maintained by a homeowner's association, language regarding the responsibility for maintenance shall be included in the project's conditions, covenants and restrictions (CC&R's). Printed educational materials will be required to accompany the first deed transfer to highlight the existence of the requirement and to provide information on what storm water management facilities are present, signs that maintenance is needed, and how the necessary maintenance can be performed. The transfer of this information shall also be required with any subsequent sale of the property. 3. If Structural or Treatment Control BMP's are located within an area proposed for dedication to a public agency, they will be the responsibility of the developer until the dedication is accepted. g. CEQA. Provisions of this section shall be complimentary to, and shall not replace, any applicable requirements for storm water mitigation required under the California Environmental Quality Act." Section 6. Section 8.12.1700(a)(1) of Title 8, Division 5 of the Diamond Bar Municipal Code is amended to read as follows: 1. Any condition caused or permitted to exist in violation of a. Any of the provisions of. this Chapter; or b. Any failure to comply with any applicable requirement of either the SUSMP or an approved Storm Water Mitigation Plan with respect to a property: or C. Any false certification or verification, or any failure to comply with a certification or verification provided by a project applicant or the applicant's successor in interest; or d. Any failure to properly operate and maintain any Structural or Treatment Control BMP on property in accordance with an approved Storm Water Mitigation Plan or the SUSMP, is hereby determined to be a threat to the public health, safety and welfare, is declared and deemed a public nuisance, and maybe abated or restored by any Authorized Enforcement Officer, and a civil or criminal action to abate, enjoin or otherwise compel the cessation of such nuisance may be brought by the City Attorney." Section 7. If any section, subsection, sentence, clause, portion, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of any competent jurisdiction, such decision shall not affect the validity of the remaining sections, subsections, sentences, clauses, portions, or phrases of this Ordinance. The City Council hereby declares that it would have passed this Ordinance and each and every section, subsection, sentence, clause, portion, or phrase without regard to whether any other section, subsection, sentence, clause, portion, or phrase of the Ordinance would be subsequently declared invalid or unconstitutional PASSED, APPROVED AND ADOPTED this day of 22001. MAYOR I, Lynda Burgess, the City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Diamond Bar, California, held on the 19th day of December, 2000, and was finally passed at a regular meeting of the City Council of the City of Diamond Bar, held on the day of , by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL_ MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: LYNDA BURGESS, City Clerk City of Diamond Bar CITY CbF DIAMOND BAR AGENDA REPORT AGENDA NO.- TO: Honorable Mayor aiid Members of the City Council MEETING DATE: January 16, 2001 REPORT DATE: January 9, 2001 FROM James DeStefano, Interim City Manager TITLE: Letter of Agreement #P0006269 For The Brea Canyon Road Bike Trail/Street Improvements Project. SUMMARY The MTA issued the 1999 Transportation Improvement Program (TIP) Call For Projects on October 28, 1998. The TIP Call For Projects is a competition through which various Federal, State, and County transportation funds are awarded to the most promising regionally significant projects. Public agencies that provide transportation facilities or services within Los Angeles County can apply for funding for regional transportation projects and programs. The City of Diamond Bar submitted the Brea Canyon Road Streetscape and Street Improvements Project on January 29, 1999. The proposed work includes the resurfacing, striping, landscaping, pedestrian lighting, sidewalks, and bike pathson and adjacent to Brea Canyon Road between Pathfinder Road and the Southerly City Limits. On October 21, 1999, the MTA approved funding ($1,312,000) for our project as part of a $568.7 million program of projects for Fiscal Year 1999-00 through Fiscal Year 2003-04.. Prior, to commencing work, all project sponsors are required to execute the attached LOA with the MTA. The standard LOA has been prepared for our use. The LOA addresses financial, schedule, and scope of work issues relating to the Brea Canyon Road Bike Trail/Street Improvements Project. RECOMMENDATION: That the City Council approve the Letter of Agreement (LOA) with the Los Angeles County Metropolitan Transportation ;Authority and authorize the City Manager to execute the LOA for the Brea Canyon Road Bike Trail/Street Improvements Project. LIST OF ATTACHMENTS: X Staff Report r Public Hearing Notification _ Resolution(s) Bid Specification _ Ordinances(s) " _ Other: XAgreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or Ilgreement been reviewed X Yes_ No by the City Attorney? 2. Does the report require a majority or 4/5 vote. Majority 3. Has environmental impact been ssessed? N/A _Yes _ No 4. Has the report been reviewed by a Commission? N/A _ Yes _ No Which Commission? 5. Are other departments affected by the report? X Yes ^No Report discussed with the following affected` departments: Finance LVi James DeStefan avid G. Liu Interim City Manager Director of Public Works CITY COUNCIL REPORT AGENDA NO. MEETING DATE: January 16, 2001 TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, Interim City Manager SUBJECT: LETTER'OF AGREEMENT #P0006269 FOR THE BREA CANYON ROAD BIKE TRAILISTREET IMPROVEMENTS PROJECT ISSUE STATEMENT: Approval of the Letter of Agreement (LOA) to commence work on the Brea Canyon Road Bike Trail/Street Improvements Project between PathfinderRoad and the Southerly City Limits. RECOMMENDATION: That the City Council approve the Letter of Agreement (LOA) with the Los Angeles County Metropolitan Transportation Authority and authorize the City Manager to execute the LOA for the Brea Canyon Road Bike Trail/Street Improvements Project. FINANCIAL SUMMARY: The total project budget is $2,250,000, $1,312,000 will be funded by. Transportation Equity Act (TEA) funds, and our local match funds are as follows: Prop. A Local Return $150,000 ♦ Prop. C Local Return '$698,000 ♦ SB 821 $ 90,000 BACKGROUND/DISCUSSION: The Los Angeles County Metropolitan Transportation Authority (MTA) is responsible for administering/programming a number of different federal, state, and locally enacted transportation programs to improve mobility, reduce congestion, and to assist in the improvement of air quality. These programs are funded through a variety of funding sources. For example, Proposition C, the Transportation Equity Act for the 21" Century (TEA -21), and various state funding sources. The MTA issued the 1999 Transportation Improvement Program (TIP) -Call For Projects on, October 28, 1998. The TIP Call For Projects' is a competition through which various Federal, State, and County transportation funds are ` awarded to the most promising regionally significant projects. Public agencies that provide transportation facilities or services within Los Angeles County can apply or funding for regional,transportation projects and programs: Letter of Agreement Brea Canyon Road Bike Trail/Street Improvements Project Page Two Eligible types of projects include freeway construction for carpool lanes, gap closures, traffic operation systems/soundwalls; regional surface transportation improvements for. major street widening and construction; signal synchronization on arterial streets; regional bikeways and pedestrian improvements transit capital projects; etc. The City of Diamond Bar submitted the Brea Canyon Road Streetscape and Street Improvements Project on January 29, 1999. The proposed work includes the resurfacing, striping, landscaping, pedestrian lighting, sidewalks, and bike paths on and adjacent to Brea Canyon Road between Pathfinder Road and the Southerly City Limits. On October 21, 1999, the MITA approved funding ($1,312;000) for our project as part of a $568.7 million program of projects for Fiscal Year 1999-00 through Fiscal Year 2003-04. Prior to commencing work, all project sponsors are required to execute the attached LOA with the MTA. The standard LOA has been prepared for our use. The LOA addresses financial, schedule, and scope of work issues relating to the Brea Canyon Road Bike Trail/Street Improvements Project. Prepared By: David G. Liu January 2, 2001 • David G. Liu Director of Public Works City of Diamond Bar Metropolitan 21660 East Copley Drive Transportation Suite 190 Authority Diamond Bar, CA 91765-4177 One Gateway Plaza Los Angeles, CA RE: TRANSMITTAL OF PARTIALLY EXECUTED'. LETTER OF 90012-2952 AGREEMENT (LOA) BREA CANYON ROAD CLASS I BIKE TRAIL LOA.1`0006269 DearNY-11-u-. Enclosed please find two (2) original documents for execution by James DeStefano (and/or by other appropriate staff with authorization to legally bind the City of Diamond Bar). Upon signature of the appropriate City of Diamond Bar staff, please return the two originals to me. I will obtain Julian Burke's signature and return a' fully executed original to you when it is completed. Should you have questions or need technical assistance' please call me at (213) 922- 3033. Sincerely, Warren Whiteaker Project Manager Rail, Busway, Bikeway Planning/Station Area Development attachments December 11, 2000 David G. Liu Director of Public Works City of Diamond Bar 21664 E. Copley Drive, Suite 190 Diamond Bar, California 91765-4177 Metropolitan Transportation Authority RE LETTER OF AGREEMENT (LOA) FOR PROJECTS PROGRA IMED THROUGH THE TIP CALL FOR PROJECTS One Gateway Plaza David G. Liu: Los Angeles, CA 90012-2952 As part of the MTA 1999 TIP Call for Projects, the Los Angeles County Metropolitan Transportation Authority (MTA), at its meetings of July 29, 1999, authorized the programming of funds to the City of Diamond Bar ("the Project Sponsor") for the Brea Canyon Road Class I Bike Trail, (the "Project"). subject` to the terms and conditions contained in this Letter of, Agreement (LOA). The terms and conditions of this LOA consist of the ,following and each is incorporated by reference herein as if fully set forth herein: Specific Terms of the LOA, General Terms of the LOA, Attachment A - the Programmed Budget, Attachment B - the Financial Plan, Attachment C - the Scope of Work, and any other attachments or documents referenced therein. Please acknowledge your acceptance and agreement to the terms and conditions of this " LOA by signing below. Very truly yours, Julian Burke Chief Executive Officer Accepted and Agreed to:, By: Name: Title: Date: 1 For Agency Use Only PPNO# LOA #oev / Z,�Y TIP CALL FOR PROJECTS LETTER OF AGREEMENT PART I SPECIFIC TERMS OF THE LOA 1. Title of the Project i(the "Project"): Brea Canyon Road Class I Bike Trail 2. Amount of Funds Programmed (the "Funds"): $1,312,000 in TEA fiinds. 3. The Funding Agency for this Project (the "Agency") is: Caltrans The Programming Agency for this Project is the MITA. 4. Reports and Certifications to be submitted to MTA by ProjectSponsor: • Quarterly Narrative Update on Project progress (Attachments DI and D2) • Copies of all reports and information submitted to the Agency 5. Pursuant to Part II Section 7.2, Project Sponsor will submit to MTA copies of Agency Grant Applications, 'Request for Approval/To Proceed" documents (Caltrans Form FNM - 76), and/or Fund Transfer Agreements. 6. Programmed Budget (the "Programmed Budget") for the sources of funds programmed' for the Project is attached to this LOA as Attachment A. 7. Financial Plan (the "Financial Plan") for the Project is attached to the LOA as Attachment B. -r 8. Scope of Work (the "Scope of Work") for the Project is attached to this LOA as Attachment C. 9. Reporting and Expenditure Guidelines for the Project is attached to this LOA as Attachment D. 10. Specific Conditions for the Project, are attached to this LOA as Attachment E. 2 TIP Call for Projects - Brea Canyon Road Class I Bike Trail Letter of Agreement (LOA) PART IL GENERAL TERMS OF THE LOA 1. PAYMENT OF FUNDS. Project Sponsor shall receive the Funds directly from the Agency pursuant to a separate agreement with the Agency. Project Sponsor cannot be reimbursedfor any cost incurred without prior authorization from the Agency. Project Sponsor shall be subject to, and comply with, all applicable requirements of the Agency and of the MTA as required by MTA to fulfill its responsibilities as the programming agency. The allowability of expenditures, the cost reimbursement schedule, eligibility issues, resolution of disputes, and all other issues relating to this LOA shall be subject to the rules, regulations, and requirements of the Agency and MTA as the programming agency. 2. TERM. The term of this LOA shall commence upon execution of this LOA, and shall terminate upon the completion of all of the following, unless terminated earlier as provided herein:(i) the time at which the agreed upon Scope of Work, as more particularly described in Attachment C attached hereto (the "Scope of Work"), has been completed and signed-off by the MTA/Agency Project Manager; (ii) all Agency audit requirements have been met; (iii) all MTA and Agency reporting requirements have been satisfied; (iv) all applicable requirements of the Agency have been met; and (v) the final disbursement of the Funds has been made to Project Sponsor. 3. INVOICE BY PROJECT SPONSOR. Project Sponsor shall submit invoices to the Agency in the form, manner, and schedule specified by the applicable `requirements of the Agency. 4. USE OF FUNDS. 4.1 Project Sponsor shall utilize the Funds to complete the Project as described in the Scope of Work and in accordance with the applicable requirements of the Agency. 4.2 Attachment C shall constitute the agreed upon Scope of Work between MTA and Project Sponsor for the Project. The Funds, as programmed under this LOA, can only be used towards the completion of this Scope of Work. Project Sponsor shall also be subject to and comply with all applicable requirements of the Agency administering this Project in regards to changesin the Scope of Work and/or Project schedule. 5. REPORTING AND AUDIT REQUIREMENTS. 5.1 Project Sponsor shall be subject to and comply with all applicable requirements of the Agency regarding Project reporting and audit requirements. Project sponsor should use the PPNO# and MTA Project ID# on all correspondence. 4 TIP Call for Projects - Brea Canyon Road Class I Bike Trail - Letter of Agreement (LOA) 5.2 Since this Project is funded exclusively with State/Federal funds and contains no MTA local funding, MTA as the Programming Agency, has no audit responsibilities on this Project. Instead, Project Sponsor and Agency shall conduct such compliance, pre. -award and performance audits as deemed, necessary to assure funding expenditures conform to the terms of this LOA and all applicable Project funding guidelines, laws and regulations. 5.3 In addition, Project Sponsor shall submit the Quarterly Expense Report and the Quarterly Progress' Report to the MTA (on the last day of the months of November, January, April, and July). The Quarterly Expense Report and the Quarterly Progress Report shall include information that documents: • How much was invoiced • The amount of the project complete •' Which milestones were met • Remaining milestones and funds to complete the project • Revised quarterly cash flow • Revised schedule to complete the project • Summary invoices If no activity has occurred during a particular quarter, Project Sponsor will still be required to submit the Quarterly Expense Report indicating no dollars were expended that quarter and the Quarterly' Progress Report documenting the reason for no activity All supporting documents must include rr a clear justification and explanation of their relevance to the Project, [Note to Project Sponsor: Please be sure that your scope of work and Project milestones are consistent with the lapsing policy stated in Part II section 7.1.] 6. EXPENDITURE AND DISPOSITION OF FUNDS. 6.1 The expenditure and disposition of the Funds by Project Sponsor shall be subject to and in accordance with the terms and conditions of this LOA and the applicable requirements of the Agency. Project Sponsor shall not utilize the Funds in any other way or on any other project than that specified in this LOA and the applicable requirements of the Agency. 6.2 Project Sponsor shall be ; responsible for any and all cost overruns for the Project. 6.3 Project Sponsor shall be eligible for the Funds up to the programmed amount specified in Part I, Section 2 of this LOA subject to the terms and conditions contained herein and in all applicable requirements of the Agency. 6.4 Subject to the requirements and regulations of the Agency, and to the extent allowed by the Agency, any undenuas to the Programmed Budget shall be apportioned between 5 TIP Call for Projects - Brea Canyon Road Class I Bike Trail- Letter of Agreement (LOA) MTAand Project Sponsor in the same proportion as the Sources of Funds from each, party to this LOA as specified in Attachment A to this LOA. Upon completion of the Projectdescribedin the Scope of Work and subject to the requirements and regulations of the Agency, and to the extent allowed by the Agency, any unused allocation of the Funds shall revert back to MTA for future programming at MTA's discretion. 6.5 The programming of the Funds does not imply nor obligate any future funding commitment on the part of MTA or the Agency. 7. TIWLY USE OF FUNDS / REPROGRAMMING OF FUNDS 7.1 Project Sponsor must demonstrate timely use of the Funds by: (i) executing this LOA within ninety (90) days of receiving formal transmittal of the LOA from MTA, or' by December 31 of the first Fiscal Year in which the Funds are programmed, whichever date is later; and (ii) meeting the Project milestones due dates as agreed upon by the MTA and Project Sponsor in Attachment C (Scope of Work) of this LOA. Contracts for construction or capital purchase shall be executed within nine. (9) months from the date of completion of design. Project design (preliminary engineering) must begin within six (6) months from the identified milestone start date. Funds . programmed by the MTA for Project development or right-of-way costs must be expended by the second fiscal year following the year the funds were first programmed; and (iii) submitting the Quarterly Expense Report and the Quarterly Progress Report as described in Part H, Section 5.1 of this LOA, and (iv) expending the Funds . granted under this LOA for allowable costs within 42 months from July 1 of the Fiscal Year in which the Funds are programmed, unless otherwise stated in this LOA. Funds programmed for FY 2000-01 are subject to lapse on December 31, 2003. Funds programmed for FY 2001-02 are subject to lapse on December 31, 2004. Funds programmed for FY 2002-03 are subject to lapse on December 31, 2005. 7.2 Project Sponsor must demonstrate evidence of timely obligation of Funds programmed for the Project within the time period described in Part II, Section 7.1 of this LOA. Evidence of timely obligation will be either a signed "Request for Approval/To Proceed" document (Caltrans Form FNM -76) or a signed Grant Application document with the Agency. 7.3 In the event this LOA is not executed and/or evidence of timely obligation of Funds is not "provided as described in Part H, Sections 7.1 and 7.2 of this LOA, the Project will be reevaluated by MTA as part of the annual "TIP Call for Projects Recertification process and the 6 TIP Call for Projects - Brea Canyon Road Class I Bike Trail Letter of Agreement (LOA) Funds may be deobligated and reprogrammed by the MTA Board. In the event the. Funds are reprogrammed, this LOA shall automatically terminate without further action by either party. 8. DEFAULT. A Default under this LOA is defined as any one or more of the following: (i) Project Sponsor fails to comply with the terms and conditions contained herein; or (ii) Project Sponsor fails to perform satisfactorily or makes a material change as determined by MTA at its sole discretion to the Plan, the Scope of Work, or the Programmed Budget without MTA's prior written consent or approval as provided herein or (iii) Project Sponsor is in default with the Agency. 9. REMEDIES. 9.1 In the event of a Default by Project "Sponsor, MTA shall provide written notice of such Default to ProjectSponsor with a 30 -day period to cure the Default. In the event Project Sponsor fails to cure the Default, or commit to cure the Default and commence the same, within such 30 day period and to the satisfaction of MTA, MTA may apply to the Agency for deobligation and reprogramming of Funds. In the event the Funds are deobligated or . reprogrammed, this LOA shall automatically terminate without further action by either party. 9.2 Effective upon receipt of written not of termination from MTA, Project Sponsor shall not undertake any new work or obligation with respect to this LOA unless so directed by MTA in writing, 9.3 The remedies described herein are non-exclusive. MTA shall have the right to enforce any and all rights and remedies herein or which may be now or hereafter available at law or in equity. 10. OTHER TERMS AND CONDITIONS. 10.1 This LOA, along with the applicable requirements of the Agency, constitutes the entire understanding between the parties, with respect to the subject matter herein. The LOA shall not be amended, nor any provisions or breach hereof waived, except in writing signed by the, parties who agreed to the original LOA or the same level of authority, 10.2 In the event that there is any legal court (e.g. Superior Court of the State of California, County of Los Angeles, or the U.S. District Court for the Central District of California) proceeding between the parties to enforce or interpret this LOA, or the applicable requirements of the Agency, to protect or establish any rights or remedies hereunder, the prevailing party shall be 'entitled to its costs and expenses; including reasonable attorneys' fees;' .. 10.3 Neither the MTA nor any officer or employee thereof shall be responsible for any damage or liability occurring by reason to anything done or committed to be done by Project Sponsor under or in connection with any work performed by and or service provided' by Project Sponsor, its officers, agents employees and subcontractors under this LOA. Project Sponsor shall fully indemnify, defend and hold the MTA, and its officers, agents and employees 7 TIP Call for Projects - Brea Canyon Road Class I Bike Trail- Letter of Agreement (LOA) harmless from and against any liability and expenses, including without limitation, defense costs, any costs or liability on account of bodily injury, death or personal injury of any person or for damage to or loss of risk of property, any environmental obligation, any legal fees and any claims for damages of any naturewhatsoever arising out of: (i) misuse of the Funds by Project Sponsor, or its officers, agents, employees or subcontractors; (ii) breach of the Project Sponsor's obligations under this LOA; or (iii) any act or omission of the Project Sponsor, or its officers, agents, employees or subcontractors in the performance of the work or the provision of the services, including, without limitation, the Scope of Work, described in this LOA. 10.4 Neither parry hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of any such obligation is prevented or delayed by unforeseen causes including acts of God, acts of a public enemy, and government acts beyond the control and without fault or negligence of the affected party. Each party hereto shall give notice promptly to the other of the nature and extent of any such circumstances claimed to delay, hinder, or prevent performance of any obligations under this LOA. 10.5 Project Sponsor shall comply with and insure that work performed under this LOA is done in compliance with Federal Agency Regulations (FAR), Generally Accepted Accounting Principles (GAAP), all applicable provisions of federal, state, and local laws, statutes, ; ordinances, rules, regulations, and procedural requirements and the applicable requirements and regulations of the Agency and MTA. 10.6 Project Sponsor shall not assign this LOA, or any part :thereof, without written consent and prior approval of the MTA Chief Executive Officer or his designee, and any assignment without said consent shall be void and unenforceable. 10.7 This LOA shall be governed by California law. If any provision of this LOA is held by a court of competent jurisdiction to be invalid,- void, or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired or invalidated in any way.' 10.8 The terms of this LOA shall inure to the benefit of, and shall be binding upon, each of the parties and their respective successors and assigns: 10.9 Project Sponsor agrees that all literature, advertisements, brochures, video, radio and public service announcements, construction site signs, and all other materials relating to the Project and distributed to the public will contain recognition of the WA's contribution as well as the approved METRO logo. If applicable, Project Sponsor agrees to display the METRO logo on its buses, shuttle buses, vans, and taxis utilized for services provided under this Project. The METRO logo is a copyrighted symbol which shall be reproduced and displayed in accordance with specific graphic guidelines available from the MTA Graphics Department at the address in Part I, Section 10 of this LOA. Project Sponsor agrees to follow directions of the MTA Marketing Department to comply with this Section of the LOA. 10.10 Notice will be given to the parties at the address specified in Part 1, Sections 8 TOTAL PROGRAMMED BUDGET $938,000 $1,312,000 $2,250,000 100:0aJo ATTACHMENT B TIP Call for Projects - Letter of Agreement (LOA) FINANCIAL PLAN BREA CANYON ROAD CLASS I BIKE TRAIL STATE STIP Other (Specify Source - _ FEDERAL CMA RSTP TEA $524,800 787.200 1 312 000 FTA Section 9 FTA Sectioh 3 r Other (Specify Source TOTAL BUDGET $900,000 $1,350,000 $2,250,000 C:\TIPMOU\LOA-B CITY OF DIAMOND BAR BREA CANYON ROAD CLASS I BIKE TRAIL ATTACHMENT C SCOPE OF WORK PROJECT LOCATION The project is located in the City of Diamond Bar, on Brea Canyon Road between Pathfinder Road and the southerly City limits. The Bikeway will be located along the west and east side of Brea Canyon Road, running north/south in direction. In addition,,a pedestrian path will be located along the east side of Brea Canyon Road. The project length is approximately 13/4 miles. Please see attached location map. PROJECT DESCRIPTIONc The Bikeway consists of the construction of 13/4 miles of a`five-foot wide Class I'bike path (and four -foot wide Class II bike lane at specific locations in which the right-of-way restrictions limit improvements), constructed of poly -pavement soil solidifier (or other material to the satisfaction of Caltrans), along the west and east side of Brea Canyon Road. Access points will be located at the intersections of the Bikeway along Brea Canyon Road - cross streets at: Pathfinder` Road, Fountain Springs Road, Cold Spring Lane, Cool Springs Drive, Diamond Bar Boulevard, Copper Canyon Drive, and Silver Bullet Drive. Improvements at these intersections will include appropriate bike and pedestrian crossings and transitions and all appropriate warning and regulatory signs directing motorists, bicyclists and pedestrians. The general improvements for the Bikeway will include the construction of Class I' bicycle facilities including designated bike paths, bicycle racks and landscaping. This project will entail one-way bicycle paths and lanes (where appropriate) with widths of five (5) feet and four (4) feet, respectively;' and shall comply with Caltrans design standards. There will be six (6) street crossings within this Class I bicycle project to be provided for with designated access ramps at the origin and terminus of the street segments. All street crossings (with the exception of the crossing at Diamond Bar Boulevard) are small intersecting residential collector streets controlled by R-1 stop signs. The Diamond Bar Boulevard street crossing has a signalized control Also, 'enhancements to be made along the westerly and easterly side of Brea Canyon Road will include landscaping, lighting and full pedestrian facilities. Appropriate intersection treatments, striping' and signing, etc. will be included in this project. This Bikeway serves the `following destinations: regionally, SR -57 Freeway commuters, Los Angeles/San Bernardino Counties to Orange County, including Caltrans rideshare lot located at Pathfinder Road/Brea Canyon Road, for local residents (the easterly portion of Brea Canyon Road is primarily residential communities), and commercial activities (shopping centers located towards the south at Diamond Bar Boulevard and towards the north at Pathfinder Road, as well as. community facilities at Heritage Park, Diamond Bar High School and Castle Rock Elementary School). PROJECT SCHEDULE The Design, Preparation of Plans, Specifications and Estimates (PS&E), although not included in this Scope of Work, will be completed in conformance with State, County and City standards. The design of the bikeways will be in conformance with State of California Department of Transportation' Highway Design Manual and the Manual for Public Works Construction. CITY OF DIAMOND BAR BREA CANYON ROAD CLASS I BIKE LOA - ATrACHMENT C Timeline* Begin End Complete LOA with MTA April 2000 January 2001 Field Review (submit FTIP, Forms 6A & 7B) February 2000 December 2000 Caltrans issues Notice to Proceed/Program Supplement N/A N/A Agreement for Design Preliminary Engineering Study (65% submittal) October 1997 December 2000 Environmental Clearance February 2000 December 2000 Right of Way Certification N/A N/A Final Design February 1998 February 2001 PS&E/Bid Package February 1998 February 2001 Submit the following to Caltrans/Request for Authorization to 60 -day review Proceed with Construction: ROW Certification April 2000 NIA Environmental Clearance February 2000 December 2000 Final Design February 2001 April 2001 PS&EBid Package February 2001 April 2001 Caltrans issues Notice to Proceed/Program Supplement/PR2 and April 2001 April 2001 FNM 76 (E-76) for Construction Advertise Bid & Award Construction Contract April 2001 May 2001 Award Construction Contract May 2001 May 2001 Permit Applications May 2001 May 2001 Construction Contract Management/Construction May 2001. September 2001 Report of Completion September 2001 October 2001 Note: Item above in italics are included for information, purposes only and are not included in this Scope of Work. PROJECT BUDGET Use of Funds Amount Bike path construction $ 506,000 Pedestrian facilities $ _75,000 Lighting $ 204,000 Signage/Bicycle racks' $ 10,000 Intersection/Road improvements $ 750,000 Landscape/Irrigation $ 602,000 Publicity` $ 3,000 Construction managementlinspection $ 100,000` Total $2,250,000 LOA ATTACI IBIENT D REPORTING & EXPENIITURE GUIDELINES REPORTING PROCEDURES • "Quarterly Expense Report (Attachment D1) and Quarterly Progress Report (Attachment D2) are required for all projects. No funds will be disbursedunlessthese reports have been submitted and approved by the MTA based on the Letter of Agreement (LOA) Reporting Schedule. i • The Quarterly Progress Report covers all activities tivities related to the project. It is essential that Grantee provides complete and adequate response to all the questions. In cases where there are no activities to report, or I�roblems causing delays, clear explanation, including actions to remedy the situation, Dust be provided. • The Quarterly Expense Report lists all costs incurred. The expenses listed must be supported by appropriate documentation such as invoices, receipts, time sheets, etc. Every invoice or receipt must be accompanied with a clearexplanation of its purpose and its relevance to the project. • The Quarterly Expense Report must refle t the proportionate share of local match, including in-kind, charged to the grant. IIf reported charges to local match are below the committed ratio (grant to local match) as indicated in the project LOA, MTA may automatically adjust the grant payment accordingly or payment may be withheld at the discretion of MTA Project Manager. • Quarterly reports are due the last day of th months of November, January, April and July. Reporting schedule is based on the fiscal year as follows: Quarter Report Due Date July -September November 30 October - December January 31 January- March April 30 April - June July 31 Upon completion of the Project a final report that includes project's final evaluation, must be submitted. I _ I i EXPENDITURE GUIDELINES • Any activity or expense, charged above and beyond the approved Scope -of -Work (LOA Attachment C), is considered ineligible and will not be reimbursed by the MTA unless' prior written authorization has been granted by the MTA Chief Executive Officer or his designee. •; Any expense charged to the grant or local match, including in-kind, must be clearly and directly related to the project. • Any activity or expense charged as local match cannot be applied to any other MTA - funded or non -MTA -funded projects; activities or expenses related to a previously funded project can not be used as local match for the current project. • Administrative cost is the ongoing expense incurred by the grantee for the duration of the project and for the direct benefit of the project as specified in the Scope -of -Work (Attachment Q. Examples of administrative costs are personnel, office supplies, and equipment. As a condition for eligibility, all costs must be necessary for maintaining, monitoring, coordinating, reporting and budgeting of the project. Additionally, expenses must be reasonable and appropriate to the activities related to the project. • MTA is not responsible for, and will not reimburse any costs incurred by the Grantee prior to the execution of the LOA, unless written authorization has been granted by the MTA Chief Executive Officer or her designee. • The LOA is considered executed when the MTA Chief Executive Officer or her designee signs the document. DEFINITIONS • Local Participation: Where local participation consists of "in-kind" contributions rather than funds, the following contributions may be included: • Costs incurred by a local jurisdiction to successfiilly complete the project. Examples include engineering, design, rights-of-way purchase, and construction management costs. • Donations of land, building space, supplies, equipment, loaned equipment, or loaned building space dedicated to the project. • Donations of volunteer services dedicated to the project. • A third -party contribution of services, land, building space, supplies or equipment dedicated to the project. • Allowable Cost: To be allowable, costs must be reasonable, recognized as ordinary and necessary, consistent with established practices of the organization, and consistent with industry standard of pay for work classification. • Excessive Cost: Any expense deemed "excessive" by MTA staff Will be adjusted to reflect a "reasonable and customary" level. For detail definition of "reasonable cost", please refer to the Federal Register OMB Circulars A-87 Cost Principals for State and Local Governments, and A-122 Cost Principals for Nonprofit Organizations. • In -eligible Expenditures: Any activity or expense charged above and beyond the approved Scope -of -Work is considered in -eligible. z^a rf LOA ATTCHMENT D 1 QUARTERLY EXPENSE REPORT �W MR , 1? a a �P RM .a. im Project Title, Project Sponsor: LOA Number: Fiscal Year 0 FY 2000-01 [] FY 2001-02 n FY 2002-03 E]FY 2003-04 [J FY 2004-05 Project Quarter, ❑ (Jan -Mar) El (Apr Jun) E (Jul -Sep) ❑ (Oct -Dec) Report Number: Date Submitted Percent of Project Completed.- Grant ompleted:Grant to Local Match Ratio": MTA Grant Local Match Total (include in-kind) This Quartee2 Total Project Budget Funds Expended to Date (include this Quarter) Balance I certify that I am the responsible fiscal officer of and that to the best of my knowledge and belief the information stated above is true and correct. Signature: Title: Name • Date: *1 Local Match must be spent in the appropriate proportion to MTA grant with each quarter payment. *2 The amounts shown here must equal to the total amounts listed on page 2 of thisform. 1 ITEMIZED LISTING OF THIS QUARTER EXPENSES AND CHARGES All expenses and charges, including grant and local match, must be itemized and listed below. Each item listed must be verifiable by an invoice and/or other proper documentation. The total amounts shown here must be equal to this quarter's expenditures listed on page 1 of this form. All expenses and charges must be reflective of the approved budget and rates as shown in the LOA Attachment C, Scope of Work. TOTAL EXPENSES/ CHARGE to CHARGE to ITEM INVOICE # CHARGES MTA GRANT LOCAL MATCH 1: $$ $ Z $ $ $ C 3. $ $ $ f 4 $ $ 5. $ $ $ 6• $ $ 7. $ $ $ 8 $ $ 9 $ $ $ ) 10. $ $ $ 11. $ $ $ r' 12. $ $ $ 13. $ $ 14. $ $ $ 15. $ $ $ 16. $ $ $ TOTAL $ $ $ • Use additional pages if needed 2 3 LOA ATTACHMENT ENT D2 - QUARTERLY PROGRESS REPORT���'��f' - Ihry6� �� -9.4tt i € ImL MEMO ','..... 2B EUi INSTRUCTIONS Pursuant to the terms specified in the MTA TTP Call For Projects Letter of Agreement (LOA), grantee must submit a Quarterly Progress Report on the last day of the months of November, January, April and July. Please complete this questionnaire and return to your respective MTA Modal Team representative. ATTACHMENT E SPECIAL CONDITIONS FOR THE PROJECT 1. All bicycle facilities designed or constructed using MTA funds shall conform to the Americans with Disabilities Act (ADA). 2. All bicycle facilities constructed using MTA funds shall be designated for bicycle use for a minimum of ten (10) years after completion of construction. If the Project Sponsor converts the Project to non -bicycle use (or non-exclusive public transit use) at any time within ten (10) years of project completion, Project Sponsor shall reimburse all Funds to the MTA within 30 days of conversion or, subject to approval of the MTA Chief Executive Officer or his designee, relocate the facility to a nearby location. 3. The Project shall conform to all applicable Caltrans design standards in effect at the time of construction, including Chapter 1000 of the Highway Design Manual. 4. Project Sponsor shall maintain and operate the bicycle facility' for the life of the Project in accordance with local ordinance and MTA bicycle policies. 5. Project Sponsor- shall implement a Pavement Management System (PMS) for Class I bikeways within its jurisdiction within six (6) months of receipt of the first payment of the Funds. CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO TO: Honorable Mayor and Members of the City Council MEETING DATE: January 16, 2001 REPORT DATE: January 10 2001 FROM: James DeStefano, Interim City Manager TITLE: RESOLUTION NO. 2001 -XX: A RESOLUTIONOF THE CITY COUNCIL OF THE CITY OF ' DIAMOND BAR AUTHORIZING' PARTICIPATION' IN THE UPPER SAN GABRIEL RIVER WATERSHED LOS ANGELES COUNTY MUNICIPAL APPLICATION FOR RE -ISSUANCE OF WASTE DISCHARGE REQUIREMENTS AND AN NPDES PERMIT SUMMARY: The attached resolution authorizes the County of Los Angeles to submit an application for an Upper San Gabriel River Watershed -based Municipal NPDES Permit on behalf of the City of Diamond Bar (City) and an undetermined number of jurisdictional co -permittees. Enactment of this resolution does not bind _ the City to participate in a sub -watershed based permit application. If circumstances dictate, the City may elect without`prejudice to participate in the comprehensive countywide permit renewal application.' Participation in that application does not require a resolution. In the event that a sub -watershed based permit application is submitted; it would represent a modification of the existing permit relationship between the City and the County, and among the existing co -permittees as established by the existing permit issued July 1996 and expiring July 2001. Instead of all permittees participating in one, regional permit, the sub -watershed based permit would allow for solutions specific to the Upper San Gabriel River Watershed. It is noted that the County of Los Angeles has indicated that it will lead and support on the sub -watershed based permit application, but that the City will need to provide its share of the application fee; a condition not existing for the comprehensive cotmtywide permit application since the County pays the complete fee of $10,000. By approving the proposed resolution, the City is authorizing the County to submit the sub -watershed based permit application on its behalf, and to continue in its role as Principal Permittee; RECOMMENDATION: That the City Council adopt Resolution No. 2001 -XX authorizing participation in the Upper San Gabriel River Watershed Los Angeles County Murdpical application for re -issuance of waste discharge requirements and a NPDES permit. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification X_ Resolution _ Bid Specification Ordinance Other EXTERNAL DISTRIBUTION SUBMITTAL CHECKLIST: 1. Has the Resolution, ordinance, or agreement been reviewed? _ Yes — No 2. Does the report require a majority or 415 vote? Majority 3. Has environmental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? N/A _ Yes _ No Which Commission? 5. Are other departments affected by the report? N/A _ Yes No Report discussed with the following affected departments: J s DeStefano avi Ku City Man er Director of Public Works CN14V1jmlvea _ COUNCIL REPORT MEETING DATE: January 16, 2001 TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, Interim City Manager SUBJECT: RESOLUTION NO. 2001 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING PARTICIPATION IN THE UPPER SAN GABRIEL RIVER WATERSHED LOS ANGELES COUNTY MUNICIPAL APPLICATION FOR RE -ISSUANCE OF WASTE DISCHARGE REQUIREMENTS AND AN NPDES PERMIT Background The City of Diamond Bar (City) is obligated under Federal Statute to maintain a permit to discharge storm water and urban runoff from the storm drain system into receiving waters of the Los Angeles Basin. The existing permit issued July 15, 1996 by the Los Angeles Regional Water Quality Control Board (Regional Board) expires in July 2001; and must be renewed or re-applied for through an application for waste discharge requirements and an National, Pollutant Discharge Elimination System (NPDES) permit. This permit application is due February 1, 2001. If the City elects to stay with the existing permit structure of a comprehensive countywide permit, there is no need for a resolution. At a later date, a Memorandum of Understanding (MOL) will be circulated among the co -permittees for signature. However, if the City elects to participate in a sub - watershed based permit application, there is a need for a resolution that authorizes the County of Los Angeles to submit an application for an Upper San Gabriel River Watershed Municipal NPDES Permit on behalf of the City. It is the understanding of the City that the County has agreed with several cities of the Upper San Gabriel River Watershed to lead and support such anapplication. Discussion The existing permit'(CAS614001) was issued July 1996 and expires July 2001.' All jurisdictions in Los Angeles County are required to apply for permit renewal or application by February 1; 2001. The current permit extends to 84 co -permittees including the City and the County (i.e., the Flood Control District). Certain cities do not now participate in the countywide comprehensive permit; for instance, the City of Long Beach has its own permit although it does not represent a distinct watershed or sub -watershed. The City staff has reviewed the various drafts of the renewal application, and finds continuation' of the countywide permit to be in its best interests. City staff finds that the County has endeavored to include all co -permittees' comments. There is no cost to the City for the County to submit the renewal application, nor is there a need to resolve to authorize the County to submit the same. However, the City also has the option to elect to participate in a sub -watershed based, permit application. It is noted that some co -permittees- in the basin have decided for various reasons to submit sub -watershed based applications for a NPDES permit both with and without the County as a Principal Permittee. Reasons for doing so include, but are not limited to, decision-making authority, funding potential, and the ability to focus on sub -watershed technical solutions specific to the sub -watershed. Staff Report to City Council, January 16, 2001 2 In this vein, the -Upper San Gabriel River sub -watershed group has formed to include the City and others, with the intent to submit a separate application. Any cities that apply for their own permits have to shoulder the application fee, but the County has recently agreed to develop the application on behalf of the group. It is noted that County representatives indicate the County will continue to provide funding through Flood Control District funds for implementation ofthe permit and monitoring; but only for components that are consistent with the comprehensive countywide permit. Any additional requirements imposed by the Regional Board upon the sub -watershed group's permit.will have to be complied with without the apparent financial support of the County. Finally, the County has indicated it will submit the alternate application proposed by the Upper San Gabriel River Watershed so long as a'resolution authorizing the permit application is provided by each participating jurisdiction, and that the cities pay the application fee. In the event that the sub - watershed based permit application does not occur, the City can still elect to participate without prejudice in the County's comprehensive countywide permit application. Recommendation That the City Council adopt Resolution No. 2001 -XX authorizing participation in the Upper San Gabriel Valley River Watershed Los Angeles County Municipal application for re -issuance of waste discharge requirements and an NPDES permit. Prepared by: David G. LhA Michael Huls " RESOLUTION NO. 2001 A RESOLUTION OF THE CITY COUNCIL OF THE CITYOF DIAMOND BAR AUTHORIZING PARTICIPATION IN THE UPPER SAN GABRIEL RIVER WATERSHED OS ANGELES COUNTY MUNICIPAL APPLICATION FOR RE -ISSUANCE OF WASTE DISCHARGE REQUIREMENTS AND AN NPDES PERMIT WHEREAS, the City of Diamond Bar (hereinafter "City") is a co -permittee along with the County of Los Angeles and 83 other cities in the current Los Angeles County Municipal NPDES permit, Order No. 96 -054 -(hereinafter referred tows "permit"); and, WHEREAS, the current permit is schedule to expire in July of 2001; and WHEREAS, the current permit requires the City, the County, and other co -permittees to submit an application for permit renewal by February, 1, 2001; and, WHEREAS, the City and 13 municipalities are situated in the Upper San Gabriel River sub - watershed; and, WHEREAS, the City and several municipalities in the Upper San Gabriel River are interested in applying for a separate permit, in which the County would continue to be the "Principal Permittee", but with limited decision-making authority; and, WHEREAS, the County would continue to provide the program services to the cities using flood control assessment funds as it now does under the existing permit; and, WHEREAS, the City's liability would be no greater under a sub -watershed based permit than what it is under the current permit; and, WHEREAS, the advantages to the City in participating in a sub -watershed, instead of, the current comprehensive countywide permit, include (1) facilitating qualification for proposition 13 funding (a bond proposition adopted by California voters in March'.of 2000); (2) enabling permittees to focus on water quality issues and solutions specific to the Upper San Gabriel River sub -watershed; (3) providing better regional planning; and (4) limiting ;the county's ability to make decisions affecting permit and program requirements for cities without their approval; and, WHEREAS, the City can still elect to participate without prejudice in the comprehensive countywide permit if circumstances dictate NOW, THEREFORE, the City Council of the City of Diamond Bar hereby resolves as follows: SECTION 1, in the event that the sub -watershed based permit application is developed and approved by the County of Los Angeles for submittal to the Regional Board, notify the County of Los Angeles of the City's decision to authorize the County` to apply for renewal of the waste discharge requirements and a Upper San Gabriel River Municipal NPDES permit with the City as a co -permittee. SECTION 2. Inform the County of Los Angeles of the City's desire for the County to retain its role as the Principal Permittee in the sub -watershed based permit. SECTION 3. Submit a Report of Waste Discharge (i.e., the NPDES permit application) along with other participating municipalities and the County to the Los Angeles Regional Water Quality Control Board'. SECTION 4. The City Clerk shall certify to the passage and adoption hereof. The foregoing resolution was passed by the City Council of the City of Diamond Bar this 16th day of January 2001. BOB HUFF, MAYOR ATTEST: LYNDA BURGESS, CITY CLERK I, Lynda Burgess City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was duly and regularly, passed and adopted by the City Council of the City of Diamond Bar, California, at its regular meeting held on the day of January, 2001, by the following vote: AYES: COUNCILMEMBER: NOES: COUNCILMEMBER ABSENT: COUNCILMEMBER: ABSTAINED: COUNCILMEMBER: Lynda Burgess, City Clerk, City of Diamond Bar, California CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Honorable Mayor and Members of the City Council MEETING DATE:' January 16, 2001 REPORT DATE: January 9, 2001 FROM James DeStefano, Interim City Manager TITLE: Amendment No. 7 to Professional Services Agreement with BonTerra Consulting regarding Preparation of a Native Habitat Maintenance Manual for Tract No. 52267 (Pulte) SUMMARY: This report requests approval of an amendment to an existing consulting services agreement with BonTerra Consulting regarding preparation of a Native Habitat Maintenance Manual for Tract Map No. 52267. RECOMMENDATION: It is recommended that the City Council approve an amendment to the agreement between the City and BonTerra Consulting in the amount of $8,400.00. LIST OF ATTACHMENTS: X Staff Report Public Hearing Notification Resolutions Bid Specification (on file in City Clerk's Office) Ordinances X Agreements EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. , Has the resolution, ordinance or agreement been reviewed by the City Attorney? 2. Does the report require a majority vote? 3. Has environmental impact been assessed? 4. Hasthereport been reviewed by a Commission? Which. Commission? 5. Are other departments affected by the report?' Report discussed with the following affected departments: RE Ja es DeStefan Interim City Mana er NA Yes No X Yes No NA Yes No NA Yes No Yes X No MEETING DATE: TO: FROM: SUBJECT: ISSUE STATEMENT: RECOMMENDATION: CITY COUNCIL REPORT AGENDA NO. January 16, 2001 Honorable Mayor and Members of the City Council James DeStefano, Interim City Manager Amendment No. 7 to Professional Services Agreement with BonTerra Consulting regarding Preparation of a Native Habitat Maintenance Manual for Tract No 52267 (Pulte) This report requests approval of an amendment to an existing consulting services agreement with BonTerra Consulting regarding preparation of a Native Habitat Maintenance Manual for Tract Map No. 52267. It is recommended that the City Council; approve an amendment to the agreement between the City and BonTerra Consulting;' in the amount of $8,400.00. FINANCIAL STATEMENT.- Costs TATEMENT:Costs associated with processing and development of the project are funded through developer fees paid by the project developer to the City. BACKGROUND: In December 1996, the City entered into a contract with BonTerra Consulting to prepare an Environmental Impact Report for Tentative Tract Map No. 52267 (SunCal)' Contract Amendment Nos. 1, 2, and 3 were related to the preparation of the Environmental Impact Report prepared for the proposed project. In September 1998, Vesting Tentative Tract Map No. 52267 was approved by the City Council for the development of 130 homes adjacent to Diamond Bar Boulevard. Contract Amendment Nos. 4, 5, and 6 were related to the work program and 'budget for tasks necessary to implement the five-year Mitigation Monitoring Program. At this time, an additional contract amendment in the amount of $8;400.00 is necessary to compensate the consultant for the preparation of a native habitat maintenance manual for Pulte Home and its future homeowners, as directed by the City of Diamond Bar. Incorporating Amendment No. 7 amends the total contract amount to $266,445.00. The developer funds all costs associated with the processing and development of Tract No. 52267 through fees paid to the City. PREPARED BY: James DeStefano Interim City Manager Attachments: Request for Budget Augmentation,` dated August 7, 2000 Amendment No. 7 to the Consulting Services Agreement I �7T! NG P t' 6 "!nglzaaurce oration August 7, 2000 Vis, x Mr. Jim`DeStefano VIA FACSIMILE AND MAIL ~ Deputy City Manager (909) 8614117 k : City of Diamond Bar ' •` 21660 E- Copley Drive, Suite 190 ` Diamond Bar, CA 91763-4177 f " Subject, Scope of Work for Preparation of a Native Habitat Maintenance Manual for the Diamond Hills Partners Project, Diamond liar, California Dear Mr. DeStefano: BonTerra Consultin a the n .. • � 9 appreciates RR opportunity to provide this scope of work for . biological consulting services for the Diamond Hills Ranch Partners project in Diamond Bar; California.. The attached scope of work describes the task elements 4 that would be completed to prepare the Native Habitat Maintenance !Manual. The work scope incorporates the ideas discussed at the meeting concerning fuel modification on July 26, 2000, We are available to begin work upon written authorization to proceed. We look a forward to assisting you with this project. Please call with any questions. ' Respectfully submitted, BONTERRA CONSULTING - ebbre Friedman u Y. v .. rotect Manager, Biological Services e .. R ues�P.gaa�FLvuao3 sow-OW00.wp0 Attachment: Scope of Work kt .Y 5 YkK • y N ing.corn zd wd©o:TO 00eir zi 6 66S6 vtrr t?zz 'ON 3VOHd 9NII-1rrsN0a d8&-UNoa W083 SCOPE OF WORK CITYOF DIAMOND BAR NATIVE HABITAT MAINTENANCE MANUAL AUGUST 7, 2000 SonTerra Consulting will prepare a Native Habitat Maintenance Manual for the Diamond Hills Ranch Partners project to provide guidelines for maintaining native plant material within landscaped mitigation areas at the site in compliance with the Los Angeles County Fire Department fuel modification regulations while retaining habitat quality provided by the final landscape plans and mitigation program. This scope of work includes a review of revised landscape documents€or the site and consultation with The Los Angeles County Fire Department. The Native Habitat Maintenance Manual will include the following provisions: 1) definitions of key landscape and native plant mitigation elements (i.e., oak woodland, walnut woodland, coastal sage scrub); 2) photographs of ten key native species based on final landscape plans and anticipated exotic species; 3) guidelines for scheduling and monitoring landscape maintenance activities; 4) appropriate maintenance activities within and outside of fuel modification areas at the site, including guidelines for trimming of native plant materials to retain habitat quality while complying with fuel modification requirements; 5) description of native species to be maintained; fi) discussion of non- native ` invasive species that should be targeted for immediate removal; and 7) techniques for determining appropriate maintenance activity frequency. A draft copy of the manual will be submitted for review and comment. Twenty copies of the final draft manual will be provided to the City of Diamond ,Bar, Pulte Homes, and the County of Los Angeles, Fre Department, Brush Clearance Unit. TOTAL PROFESSIONAL FEES: $7,500.00 TOTAL DIRECT FEES: $900.00 TOTAL PROFESSIONAL AND DIRECT FEES: $8,400.00 Page £d Wd10:T0 ®00c LT '6nk1 6656 V17V VTL 'tea 3N0Hd UNI111lSNM t dNaNOS W08A CITY OF DIAMOND ,BAR AGENDA REPORT AGENDA NO.%c,. TO: Honorable Mayor and Members of the City Council MEETING DATE: January 16, 2001 REPORT DATE: January 11, 2001 FROM: James DeStefano, Interim City Manager TITLE: RESOLUTION NO. 2001 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR CONFIRMING APPOINTMENT OF SPECIFIC REPRESENTATIVES TO THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS SUMMARY: At the City Council meeting of December 19, 2000, Mayor Huff designated City Council appointments to various local, regional and state organizations. One such organization, the San' Gabriel Valley Council of Governments, requires that a Resolution be adopted by the City Council confirming appointment of a Representative and an Alternate to its Governing Board, RECOMMENDATION: It is recommended that the City Council adopt Resolution No. 2001 -XX confirming appointment of specific representatives to the San Gabriel Valley Council of Governments. LIST OF ATTACHMENTS: Staff Report _ Public Hearing Notification X Resolution(s) _ Bid Specification (on file in City Clerk's office) Ordinance(s) Other: Agreement(s) EXTERNAL DISTRIBUTION: E SUBMITTAL CHECKLIST 1. Has the resolution, ordinance or agreement been reviewed 2. by the City Attorney?; Yes X No 2. Does the report require a majority vote? X Yes —No 3. Has environmental impact been assessed? N/A Yes _ No 4. Has the report been reviewed by a Commission?NIA Yes _ No Which Commission'? 5. Are other departments affected by the report? N/A Yes No Report discussed with the following affected departments: REVIEWED BY DEPARTMENT HEAD James DeStefan David Doyle 4LynBurgess Interim City Manager Deputy City Manager City Clerk RESOLUTION NO. 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR CONFIRMING APPOINTMENT OF SPECIFIC REPRESENTATIVES TO THE SANIGABRIEL VALLEY COUNCIL OF GOVERNMENTS WHEREAS, the�City of Diamond Bar has executed the San Gabriel Valley Council of Governments Joint Powers Agreement; and WHEREAS, the Joint Powers Agreement for the San Gabriel Valley Council of Governments requires that each member city appoint a Governing Board Representative and an Alternate Governing Board Representative to represent the City in conducting the affairs of the San Gabriel Valley Council of Governments. NOW THEREFORE, the City Council of the City of Diamond Bar does hereby resolve as follows: j Section 1. The City of Diamond Bar appoints, Mayor Robert Huff to serve as the Governing Board Representative to the San Gabriel Valley Council of Governments. Section 2. That the City of Diamond Bar appoints The Honorable Deborah O'Connor to serve as the Alternate Governing Board Representative to the San Gabriel Valley Council of Goveirnments. Section 3. Th t the individuals previously designated in this resolution shall serve until replaced by resolu ion or until they become ineligible pursuant to the terms of the Joint Powers Agreement of the San Gabriel Valley Council of Governments. Section 4. Th t the City Clerk shall certify to the adoption of this resolution and thenceforth and 'therea ter the same shall be in force and effect. PASSED, APPROVED AND ADOPTED THIS day of , 2001. I, LYNDA BURGESS, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Resolution was passed, approved and adopted at the regular meeting of the City Council of the City of Diamond Bar held on 2001, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: Lynda Burgess, City Clerk City of Diamond Bar I CITY OF DIAMOND BAR - AGENDA REPORT AGENDA NO. TO: Honorable Mayor and Members of the City Council MEETING DATE: January 16, 2001 REPORT DATE: January 9, 2001 FROM: James DeStefano, Interim City Manager TITLE: A Resolution of the City Council of the City of Diamond Bar Adopting General Plan Amendment No. 00-01, for the 2000-2005 Housing Element SUMMARY: The Housing Element of the General Plan is a comprehensive assessment of current and projected housing needs for all segments of the community and all economic groups. In addition, it embodies policy for providing adequate housing and includes action programs for this purpose (continued from December 19, 2000). StateGovernment Code Section 65588 (b)(5) requires' that the Housing Element of the General Plan be updated every five years. Diamond Bar is proposing to amend the current General Plan Housing Element for the 2000-2005 time period. This proposal would revise` the 1995 Housing Element in conformance with current State of California requirements. RECOMMENDATION: That the City Council receive a presentation from the City's Consultant, receive public testimony, and approve Resolution No. 2001 -XX to adopt General Plan Amendment No. 00-01, 2000-2005 Housing Element. LIST OF ATTACHMENTS: X Staff Report Public Hearing Notification X Resolution(s) T Bid Specification (on file in City Clerk's office). _ Ordinance(s) XOther: December 2000 Draft 2000-2005 Housing Element Agreement(s) HCD's letters, Sample flyer EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been X Yes — No reviewed by the City Attorney? 2. Does the report require a majority vote? Majority Yes _ No 3. Has environmental impact been assessed? X Yes _ No 4. Has the', report been reviewed by a Commission? X Yes _ No Which Commission? Planning Commission 5. Are other departments affected by the report? Yes X No Report discussed with the following affected departments: R-kVIEWED)4Y: y JVn es DeStefaIg Linda Kay Smith x '- Interim City Mer Development Services Assistant CITY COUNCIL REPORT AGENDA NO. MEETING DATE: January 16, 2001 TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, Interim City Manager SUBJECT: A Resolution of the City Council of the City of Diamond Bar Adopting General Plan Amendment No. 00-01 for the 2000-2005 Housing Element ISSUE STATEMENT: State Government Code Section 65588 (b)(5) requires that the Housing Element of the General Plan be updated every five years. Diamond Bar is proposing to amend the current General Plan Housing Element for the 2000-2005 time period. This proposal would revise the 1995 Housing Element in conformance with current State of California requirements: RECOMMENDATION: That the City Council receive a presentation from the City's Consultant, receive public testimony, and approve Resolution 2001-xx to adopt General Plan Amendment 00-01 for the 2000-2005 Housing Element. BACKGROUND: The housing element is a comprehensive assessment of current and projected housing needs for all segments of the community and all economic groups. In addition, it embodies policy for providing adequate housing and includes action programs forthispurpose. State Government Code Section 65588 (b)(5) requires that the Housing Element of the General Plan be updated every five years, Over the last several years, however, time extensions have been granted by the State to local governments for completion of updates. The most recent deadline was extended to December 31, 2000 (Assembly Bill 1744). Diamond Bar is proposing to amend the current General Plan Housing Element for the 2000-2005 time period. This proposal would revise the 1995 Housing Element in conformance with current State of California requirements. California Government Code Sections 65353 and 65354 require that prior to the adoption of any proposed amendment to the General Plan, the Planning Commission needs to first review, approve, and recommend to the City Council the adoption of any such proposed 1 amendment. The Planning Commission did this on November 28, 2000 per Resolution No. 2000-26 attached. Requirements for the Housing Element Update The components of a comprehensive Housing Element update include an update of population, household, and housing market information, meetings for public input, and the formation of a Housing Element for the period 2000-2005. The comprised Draft 2000-2005 Housing Element was forwarded to the Department of Housing and Community Development (HCD) for their review and approval. The process of preparing the Draft 2000-2005 Housing Element took existing data (the 1995 Housing Element) and included new data ` and public input to determine the City's housing needs and strategies to address those needs. Regional Housing Needs Assessment (RHNA) The Southern California Association of Governments (SCAG) is the agency responsible for assigning the fair share target to each jurisdiction in the 300 -cities southern California region of the San Gabriel Valley Council of Governments (SGVCOG) for the construction needs or RHNA. The RHNA identifies the 'number of dwelling units that would have to be added in each jurisdiction to accommodate the State forecasted growth between January 1998 and June 2005. These housing units should be comprised of all income groups. According to SLAG, Diamond Bar has a, regional housing growth need of 144 new units. However, because of rounding of percentages, when the housing units required for each income group is totaled, the sum of the units is 143 rather than 144 (see page 2-26). Public Input On July 11, 2000, the Planning Commission held a study session: City of Diamond Bar, Draft 2000-2005 Housing Element. Additionally, all drafts and revisions of the Draft 2000-2005 Housing Element were distributed to sites within Diamond Bar for review and comment. These included the two mobile home parks, Season's Apartments, the Diamond Bar Library and City Hall. In addition to the required 1/8'h -page display ads' of legal advertisements for the Planning Commission and the City Council meetings, display ads were published in the November 9th issue of the Windmill, and in the November 11th' December 30th, and January 6, 2001 issues of the Diamond Bar Weekly News. A copy of the latest flyer/display ad is attached. Environmental Assessment: Pursuant to the provisions of the California Environmental. Quality Act, Public Resources Code Sections 21000 et seq. ("CEQA"), the State CEQA guidelines, California Code of Regulations, Title 14, sections 15000 et seq., the City prepared an initial study and determined that there was no substantial evidence that the adoption of the revised Housing Element may have a significant effect on the environment. Pursuant to State 2 CEQA Guidelines 15162 and 15168(c)(2), the City has determined that this project is consistent with the previously certified General Plan Program Environmental Impact Report and Addendum certified July 25, 1995, that no new environmental effects could occur, and that no new mitigation measures would be required by the 2000-2005 Housing Element. DISCUSSION: Highlights of HousingAccomplishments Since 1995 City's Primary accomplishments under the 1995 Housing Element A detailed review of accomplishments is presented in the Draft 2000-2005 Housing Element in Appendix A. However, the following highlights some of the City's primary accomplishments under the 1995 Element: • Established the Homebuyer Assistance Program in 1994 and provided assistance to 32 households through the Home Ownership Program (HOP) and Mortgage Credit Certificate (MCC); • Assisted the Diamond Bar Improvement Association with a "Paint the Town" program which combines volunteer labor with CDBG funding for supplies in order to perform residential cleanup and repairs; • Participation in the Los Angeles County Rehabilitation Loan Program which provides home improvement grants and loans" to low- and moderate -income single-family homeowners; • Established a proactive code enforcement program which conducts inspections of all area of the City on a'regular basis; homeowners with code violations maybe referred to the rehabilitation loan program or to the "Paint -the -Town program; • Adoption of local Development Code that provides improved development processing procedures. Also includes provisions for affordable housing, including density bonuses, second units, and condominium conversion regulations; • Assisted Los Angeles County in the refinancing and extension of affordability controls and expanding' number of assisted units from 20% to 100% at The Season's Apartments. Comparison of 1989-1994 RHNA with Units Constructed during 1989-1997 According to the 1995 Housing Element the City's regional housing need (RHNA) was 781 units to be produced between 1989 and 1994. Subsequently, the RHNA had been extended through December 1997 based on direction from the State Department of Housing and Community Development to reflect the revised housing element cycle. Housing developed as of January 1998 is applied to the City's future RHNA for the 1998-2005 period. Based on a review of Building Department records, a total of 237 units were developed in the City between 1989 and 1997. While the majority of units developed were single - 3 family homes with sales prices targeted to upper income households, two condominium projects were built with sales prices at levels affordable to moderate income households. No multi -family rental units were produced. This data is represented in Table 33 on page 5-2 and as shown below: Table 33: 1989-1994 RHNA, 1989 Housing Element Objectives and Units Construeted durinu 1999-1997 Income Category 1989-1994 RHNA Objective Units Constructed 1989-1211997 Very Low 117(15%) 0(0%) Low 182(23%) 0(0%) Moderate 144(19%) 96(41%) Above Moderate 338(43%) 141(59%) Total 781 237 2000-2005 Housing Constrnetinn Needs WauP 5.41 Income,Category Units Percent Very -Low 23 16% Low 17 12% Moderate 27 19% Above Moderate 76 53% Total 143 100% 2000-2005 Goals The Goals and Policies of the Draft 2000-2005 Housing Element starting on page 5-3 are based on the culmination of data research, housing resources, RHNA and public input as noted above. The five goals are; L Consistent with the Vision Statement, preserve and conserve the existing housing stock and maintain property values and residents' Quality of Life; 2. Consistent with the Vision Statement, provide opportunities for development of suitable housing to meet the diverse needs of existing and future residents; 3. Provide adequate sites through appropriate land use and zoning designations to accommodate future housing growth; 4. Mitigate potential governmental constraints which may hinder or discourage housing development in Diamond Bar•, 5. Consistent with the. Vision Statement, to encourage equal and fair housing opportunities for all economic segments of the community. The goals and policies are the basis for the five areas of the Housing Programs as shown on the Table 34: Housing Implementation Program Summary (pages 5-15 to 5-17) and include: 4 ➢ Conserving the Existing Supply of Affordable Housing 1, Residential Code Enforcement Program The City provides citywide focused code enforcement linked with rehabilitation assistance and implementation is ongoing. 2. Minor Home Repair Program ("Paint the Town") The program is in effect by volunteers and provides minor repair/rehabilitation to housing units annually. 3. Single Family Rehabilitation Program The City has made information available, but will in the future provide ongoing advertisement of loans available through the County for qualified homeowners. 4. Section 8 Rental Assistance Program The City works with HUD and the Los Angeles County Housing Authority to provide rental subsidies to very low-income households. 5. Preservation of Assisted Housing The Season's Apartments is existing subsidized housing in the City. 6. Mobilehome Park Preservation The City will support preservation of the City's two mobilehome parks as affordable housing. ➢ Assisting in the Provision of Housing 7. First -Time Homebuyer Assistance Programs In partnership with Los AngelesCounty, the City offers first-time homebuyer assistant and Mortgage Credit Certification. The City will work with realtors to make them aware of these programs. 8. Senior and Workforce Housing Development The City's goal is to provide additional senior and workforce affordable rental housing and will assist to evaluate sites and contact property owners within a one-year period. The city will provide information on available regulatory and financial incentives and assist developers in applying for funds. ➢ Providing Adequate Sites to Achieve a Variety and Diversity of Housing 9. Land Use Element (RHNA and Inventory) The City will maintain current sites inventory, coupled with incentives for affordable production. 10. Mixed Use Development The City will work with Tres Hermanos Conservation Authority to develop a Specific Plan for the area by 2003, which may permit development by 2005. 11. Second Units The process for development of Second Units is defined in the Development Code. The City will develop information handouts on second units in 2001. 5 Removing Governmental Constraints as Necessary 12. Affordable Housing Incentives/Density Bonus To facilitate the production of affordable housing through provision of regulatory and financial assistance, the City will develop a summary handout and distribute to the real estate community in 2001. 13. Efficient Project Processing To provide efficient development processing procedures, the City will continue to offer streamline development processing, and periodically review procedures. ➢ Promoting Equal Housing Opportunity 14. Fair Housing Program To further fair housing practices in the community, the City will provide education information on fair housing for the public and sponsor a seminar in 2001. The City will continue to refer fair housing complaints to the Long Beach Fair Housing foundation; and develop ongoing dialogue regarding the nature of complaints receive. CONCLUSION: The attached Draft 2000-2005 Housing Element is "presented for your review and consideration. The revised Draft 2000-2005 Housing Element is in full compliance with the requirements of Government Code Sections 65580-65589.8, as demonstrated by the letter from the State Department of Housing and Development (HCD) as well as by the element itself. It is recommended that the City Council receive a presentation from the City's Consultant, receive public testimony, and approve Resolution 2001 -XX adopting General Plan Amendment No. 00-01 for the 2000-2005 Housing Element. Prepared by: James DeStefano, Interim City Manager Linda Kay Smith, Development Services Assistant ATTACHMENTS: L Draft Resolution; 2. December Draft 2000-2005 Housing Element; 3. Previous City Council Report dated December 19, 2000; 4. Approved Unsigned Draft Planning Commission Resolution No. 2000-26 5. Letters from Department of Housing and Community Developmentdated November 3, 2000 and January 12, 2001; 6. Sample Flyer distributed with Draft 2000-2005 Housing Element to public sites. 6 CITY COUNCIL RESOLUTION NO. 2001 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIA OND BAR ADOPTING GENERALPLAN AMENDMENT NO. 00-01, 2000-2005 HOUSING ELEMENT A. RECITALS. 1. On April 18, 1989, the City of Diamond Bar was established as a duly organized municipal corporation of the State of California. 2. On July 25, 1995, the City of Diamond Bar adopted its General Plan. The General Plan establishes "goals; objectives and strategies to implement the community's vision for its future. 3. Pursuant to the requirements of Government Code Section 65588(a), the City of Diamond Bar has reviewed the Housing Element of the General Plan of the City and has determined that it is appropriate to revise that Element to reflect the results of this review. 4. Pursuant to Government Code Section 655850), the City prepared a draft Housing Element for the period of 2000-2005 and submitted it to the State Department of Housing and Community Development ("HCD") for review on September 21, 2000 and the City in the form of a letter dated November 3, 2000 received HCD's comments on the draft. Subsequently, the City resubmitted the draft revised Housing Element and the City in the form of a letter dated January 12, 2001 received HCD's comments that the element is in full compliance with the law when adopted and submitted to the HCD for review. 5. Pursuant to Government Code Section 65352, copies of the revised draft Housing element have been provided to the Cities of Chino Hills, Pomona, Industry, and Walnut, and the Counties of Los Angeles and San Bernardino, the ',Pomona Unified and; Walnut Valley Unified School Districts, the Los Angeles County Local Agency Formation Commission, the Walnut Valley Water District, and the Southern California Association of Governments. 6. Pursuant to the provisions of the California Environmental Quality Act, Public Resources Code Sections 21000 et seq. ("CEQA"), the State CEQA guidelines, California Code of Regulations, Title 14, sections 15000 et seq., the City prepared an initial 'study and determined that there was no substantial evidence that the adoption of the revised Housing Element may have a significant effect on the environment. Pursuant to State CEQA Guidelines Sections 15162 and 15168(c)(2), the City has determined that this project is consistent with the previously certified General Plan Program Environmental Impact Report and Addendum certified July 25, 1995, that no new environmental effects could occur, and that no new mitigation measures would be required by t- Housing Element. 7. The P:jlp lanning Commission conducted a duly noticed public hearing with regard to the General Plan Amendment No. 00-01, Draft 2000-2005 Housing Element, at whish time public comments were received by the Commission. The public hearing was opened on November 14, 2000, and concluded on November 28, 2000. The City Council also conducted a duly noticed public hearing to consider the revised element on December 19, 2000, and concluded on January 16, 2001, at which time further public comments were received by the City Council B. RESOLUTION. NOW, THEREFORE, it is hereby found, determined and resolved by the City Council of the City of Diamond Bar, as follows: I The City Council hereby specifically finds that all of the facts set forth in the Recitals, Part A, of this Resolution are true and correct. 2. The City Council hereby specifically finds and determines that, having considered the record as a whole; there is no evidence before this City Council that the General Plan Amendment No. 00-01, 2000-2005 Housing Element, proposed herein will have the potential of an adverse effect on wildlife resources or the habitat upon which the wildlife depends. Based upon substantial evidence, this City Council hereby rebuts the presumption of adverse effects contained in Section 753.5 (d) of Title 14 of the CaliforniaCode of Regulations. 3. The revised 2000-2005 Housing Element is in full compliance with the requirements of Government Code Sections 65580 - 65589.8, as demonstrated by the letter from the HCD dated January 12,-2001, as well as by the element itself. 4. The revised 2000-2005 Housing Element is consistent with the other elements of the General Plan because the revised Housing Element uses the hand use designations of the Land Use Element and those designations in turn are reflective of, and, consistent with, the policies and provisions of the remaining elements of the General Plan. 5. The housing goals, objectives, and policies stated in the revised 2000-2005 Housing Element are appropriate for the City of Diamond Bar and will contribute to the attainment of the state housing goal. 6. The adoption of the revised 2000-2005 Housing Element will aid the City's efforts to assist in the development of housing for all members of the community. 7. For the foregoing reasons, the adoption of the revised 2000-2005 Housing Element is in the public interest. 2 8. The City Council 'adoptsthe General Plan Amendment No. 00-01, Housing Element, for the City of Diamond Bar attached hereto as Exhibit "A incorporated herein by reference. 9. The City Clerk is hereby directed to distribute copies of the 2000-2005 Housing Element of the General Plan of the City of Diamond Bar as provided in Section 65357 of the California Government Code. PASSED, APPROVED and ADOPTED this 16th day of January, 2001. MAYOR 1, Lynda Burgess, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the. City Council of the City of Diamond Bar held on 16th day of January, 2001 by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Lynda Burgess, City Clerk, City of Diamond Bar 3 ATTACHMENT «3„ GPA No. 2000-01 DRAFT 2000-2005 HOUSING ELEMENT JANUARY 16, 2001 CITY COUNCIL REPORT AGENDA NO. MEETING DATE: December 19, 2000 TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, Interim City Manager SUBJECT: Introduction of the General Plan Amendment No. 2000-01 for the 2000 to 2005 Housing Element I.SSUE S I'ATE vi :iii` T. State Government Code Section 65588 (b)(5)requires that the Housing Element of the General Plan be updated every; five years. Diamond Bar is proposing to amend the current General Plan Housing Element for the 2000-2005 time period. This proposal would revise the 1995 Housing Element in conformance with current State of California requirements. RECOMMENDATION: That the City Council open the public hearing, receive a presentation from the City Consultant, receive public testimony, and continue the item to January 16 2001. BACKGROUND.- The ACKGROUND:The housing element is a comprehensive assessment of current and projected housing needs for all segments of the community and all economic groups. In addition, it embodies policy for providing adequate housing and includes action programs for this purpose. State Government Code Section 65588 (b)(5) requires that the Housing Element of the General Plan be updated every five years. Over the last several years, however, time extensions have been .granted by the State to local governments for completion' of updates. The most recent' deadline was extended to December 31, 2000 (Assembly Bill 1744). Diamond Bar is proposing to amend the current General Plan Housing Element for the 2000-2005 time period. This proposal would revise the 1995 Housing Element in conformance with current State' of California requirements. California Government Code Sections 65353 and 65354 require that prior to the adoption of any proposed amendment to the General Plan, the Planning Commission needs to first review, approve, and recommend to the City Council the adoption of any such proposed amendment; The Planning Commission did this on November 28, 2000 per Resolution No. 2000-26 attached. 1 �-�,r� Housing Goals per the State Le islature Government Code Section 65580. The Legislature finds and declares as follows: 1. The availability of housing is of vital statewide importance, and the early attainment of decent housing and a suitable living environment for every Californian, including farmworkers, is a priority of the highest order; 2. The early attainment of this goal requires the cooperative participation of government and the private sector in an effort to expand housing opportunities and accommodate the housing needs of Californians of all economic levels; 3. The provision of housing affordable to low and moderate -income households TPn„irPc the, cooperation of all levels of government; 4. Local and state governments -have a responsibility to use the powers vested in them to facilitate the improvement and oevelopmert of housing to make adequaw is:cv for the housing needs of all economic segments of the community; and 5. The Legislature recognizes that in carrying out this responsibility, each local government also has the responsibility to consider economic, environmental, and fiscal factors and community goals set forth in the general plan and to cooperate with other local governments and the state in addressing regional housing needs; Government Code Section 65581. It is the intent of the Legislature in enacting this article: 1. To assure that counties and cities recognize their responsibilities in contributing to the attainment of the state housing goal; 2. To assure thatcounties and cities will prepare and implement housing elements which, along with federal and state programs, will move toward attainment of the state housing goal; 3. To recognize that each locality is best capable of determining what efforts are required by it to contribute to the attainment of the state housing goal, provided such a` determination is compatible with.the state housing goal and regional housing needs; and 4. To ensure that each local government cooperates with other local governments in order to address regional housing needs. Requirements for the Housing Element Update The components of a comprehensive Housing Element 'update include an update of population household, and housing market information, meetings for public input,` and the formation of a Housing Element for the period 2000-2005.' The comprised Draft 2000-2005 Housing Element was forwarded to the Department of Housing and Community Development (HCD) for their review and approval. The process of preparing the Draft 2000-2005 Housing Element took existing data (the housing element) and included new data and public input to determine the City's housing needs and strategies to address those needs. 2 -' Regional Housing Needs Assessment (RHNA) The Southern California Association of Governments (SLAG) is the agency responsible for assigning the fair share target to each jurisdiction in the 300 -cities southernCalifornia region of the San Gabriel Valley "Council of Governments (SGVCOG) for the construction needs or RHNA. The RHNA identifies the number of dwelling units that would have to be added in each jurisdiction to accommodate thz State forecasted growth between January 1998 and June 2005. These housing units should be comprised of all income groups. According to SCAG, Diamond Bar has a regional housing growth need of 144 new units. - Housing units built in Diamond Bar since 1998 can be subtracted from the City's RHNA. Since January 1998, a total of 153 housing units have been developed in ahe Ciq.: it off these have been custom homes selling for $500,000 or more and would therefore count only as "above moderate` income" units. The 1998-2005 RHNA had called for 23 very low-income units, 17 low-income units, 27 moderate -income units' and 76 units for household above moderate income. Thus, Diamond Bar has a remaining need of 67 units within very low, low and moderate -income categories. The Draft Housing Element - Section 4, Housing Resources, page ` 4-3, discusses the., zoning and available land resources for the target number of homes. - Data Research Data research included the 1990 Census, information provided from Southern California Association of Governments (SCAG), Department of Finance, and the Employment Development Department for demographic and household information such as: • Current population and population growth trends; • Characteristics of the population including age distribution, race/ethnicity, and gender; • Household characteristics including number of households, household size, overcrowding, family and female -headed households, and level of payment compared to ability to pay; • 'Household income for the City in comparison to the region, income differences' by census tract, persons living in poverty by subgroup, i.e., female -headed households, elderly, children. Interviews were conducted with service providers for information to gain insight on particular unmet needs of Diamond Bar populations on special housing needs groups: the disabled, elderly, large families, female -headed households and the homeless. Current market data was complied from a variety of sources, including: Department of Finance, Construction Industry Research Board, Data Quick Real Estate Market 3 - Information Services, local Board of Realtors and Apartment Owners Association, and advertised rentals listed in local newspapers and the Los Angeles County Times. Additional information on the location and extent of housing deterioration in the City was derived from City, code enforcement staff. The, inventory of the location and potential development capacity of vacant land in the City suitable for new residential development during this 2000-2005 planning period was evaluated for residential growth potential. The Table II -4 and the Housing Opportunities Areas II -1 exhibit in the 1995 Housing Element were replaced with updated data on revised pages 4-1 and 4-2. Public Input On July 11, 2000, the Planning Commission held a'study session: City of Diamond Bar, 2000-2005 Housing Element. Additionally, all drafts and revisions of the Draft 2000- 2005 Housing Element were distributed to sites within Diamond Bar for review and comment. These included the two mobile home parks, Season's ; Apartments, the Diamond Bar Library and City Hall. In addition to the required legal advertisements, display ads were published in the November 9`h issue of the Windmill, and in the November ll b issue of the Diamond Bar weekly.'A copy of the flyer/display ad is attached. The City Council meeting was duly advertised consistent with the above for the Planning Commission meeting. Housing Plan The Goals and Policies of the Draft 2000-2005 Housing Element, page 5-3, are basedon the culmination of data research, housing resources, RHNA and public input as noted above. The five goals are; 1. Consistent with the Vision Statement, preserve and conserve the existing housing stock and maintain property values and residents' Quality of Life; 2. Consistent with -the Vision Statement, provide opportunities for development of suitable housing to meet the diverse needs' of existing and future residents; 3. Provide adequate sites through appropriate land use and zoning designations' to accommodate future housing growth; 4. Mitigate potential governmental constraints which may hinder or discourage housing development in Diamond Bar; 5. Consistent with the Vision Statement, encourage equal and fair housing opportunities for all economic segments of the community. The goals and policies are the basis for the five areas of the Housing Programs (page 5-6) and include such programs as discussed on subsequent pages. These include: 4 • Conserving the existing supply -of affordable housing, 1. Residential Code Enforcement Program 2.-- Minor Home Repair Program ("Paint the Town") 3. Single Family Rehabilitation Program 4. Section 8 Rental Assistance Program 5. Preservation of Assisted Housing 6. Mobilehome Park Preservation • Assisting in the provision of housing; 7. First -Time Homebuyer Assistance Programs e Providing adequate sites to achieve a variety and diversity of housing;' 9. Land Use Element (RIMA and Inventory) 10. Mixed Use Development 11. Second Units • Removing governmental constraints as necessary; and 12. Affordable Housing Incentives/Density Bonus 13. Efficient Project Processing • Promoting equal housing opportunity. 14 Fair Housing. Program PLANNING COMMISSION REVIEW: The Planning Commission reviewed and approved the November draft version of the 2000-2005 Housing Element on November 28, 2000 per Resolution No. 2000-26. The Planning Commission's revisions from the original working document appear highlighted on the following pages, and the suggested revisions from the City Attorney are underlined in the attached draft version: • Introduction, pages 1-4 and -5. • Housing Needs Assessment, pages 2-4 , 2-5, and 249. -Additionally, the City Attorney recommended changes underlined on page 2-26. • Housing -Constraints, pages 3-8, 3-10, 3-11, ' and 3-19. Additionally, the City Attorney recommended changes underlined on page 3-8, and the definition underlined on 3-19. • Housing Resources, pages 4-1, 4-2, 4-3, 4-4 and 4-9. Additionally, the City Attorney recommended the added sentence on page 4-3 regarding environmental constraints on higher density multifamily residential sites. • Housing Plan, pages 5-4, 5-5, 5-10, 5-11, 5-12,'5-13, 5-14, and 5-15. Additionally, the City Attorney recommended the added wording and policy for establishing a second senior facility in the City of Diamond Bar on page 5-10, additional statements 5 were added regarding the Land Use Element and development of vacant Medium High Density (RMH) and High Density (RH) on page 5-11, added statements regarding affordable housing developments with a reduction in the required number of parking spaces and objectives and a date when the handout will be distributed on page 5-13, and a statement regarding Fair Housing information availability was added on page 5-14. Environmental Assessment: Pursuant to the provisions of the California Environmental Quality Act, Public Resources Code Sections 21000 et seq. ("CF,nA"), the .State C:EQA guidelines, California Code of Regulations, Title 14,"Article 11,_Secton 15168(c)(2) and 15162, the City has determined that tins project is consistent with i.he `przvlously ce=lcd General Pian Environmental Impact Report and Addendum certified July 25, 1995. In October, 2000, Cotton/Beland Associates prepared a study demonstrating that no new environmental effects could occur and no new mitigation measures would be required by the 2000-2005 Housing Element. The October, 2000, Cotton/I3eland Associates study is incorporated herein as if set out in full and attached hereto as Exhibit "A. CONCLUSION: The attached draft of the 2000-2005 Housing Element is presented for your review and consideration. However, this is a large amount of material being presented including: comments from the Planning Commission; City Attorney; and an anticipated comment letter from. the HCD on the Planning Commission version that should be'a part of the City Council's consideration. Therefore, it is recommended that the City Council open the public hearing, receive apresentation from the City Consultant, receive public. testimony, _ and continue the item to January 16, 2001. Prepared by James DeStefano, Interim City Manager Linda Kay Smith, Development Services Assistant ATTACHMENTS; 1. December Draft 2000-2005 Housing Element (without Exhibits); 2. Approved Draft Planning Commission Resolution No. 2000-26; 3. Letter from Department of Housing and Community Development dated November 3' 2000; 4. Flyer distributed with Draft 2000-2005 Housing EIement to public sites. I 6 ATTACHMENT "4" GPA No. 2000-01 rol DRAFT 2000-2005 HOUSING ELEMENT JANUARY 16, 2001 PLANNING COMIVIISSION �- — - — - ------ -. _ :RESOLUTION N0.2000-26 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DIAMOND BAR RECOMMENDING THAT THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ADOPT THE GENERAL PLAN AMENDMENT NO. 00-01, DRAFT 2000-2005 HOUSING ELEMENT, FOR THE GENERAL PLAN OF THE CITY OF DIAMOND BAR A. RECITALS. Oce Ari , 19,.9 the C: of Pi _. > > Q Q A �ty .. _amonrl Bar was established as a dbly organized municipal corporation of the State of California. �r 2. On July 25, 1995, the City of Diamond Bar adopted its General Plan. The 31c General Plan establishes goals, objectives and strategies to implement the community's vision for its future. 3. Pursuant to the requirements of Government Code Section 65588(a), the City of Diamond Bar has reviewed the Housing Element of the General" Plan of the City and has determined that it is appropriate to revise that Element to reflect the results of this review. 4. The City prepared a draft revised Housing Element for the period of 2000-2005 and submitted it ` to the state Department of Housing and Community _ Development ("HCD") for review on September 21; 2000, pursuant to r Government Code Section 65585(b). The City in the form of a letter dated November 3, 2000, received HCD's comments on the draft. 5. Pursuant to the provisions of the California' Environmental Quality Act, Public Resources Code Sections 21000 et seq. C'CEQA"), the State CEQA guidelines, California Code of Regulations, Title 14, Article 11, Section 15168(c)(2) and 15162, the City has determined that this project is consistent with the previously certified General Plan Environmental Impact Report and Addendum certified July 25, 1995. In October 2000, Cotton/Beland/Associates prepared a study demonstrating that no new environmental effects could occur and no new mitigation measures would be required by the 2000-2005 Housing Element. The October 2000, Cotton/BelandlAssociates study is incorporated herein as if set out in full and attached hereto as Exhibit "A." 6. Pursuant to Government Code Section 65090 and 65353, notification of the public `hearing for this project was published in the San Gabriel Valley Tribune and Inland Valley Daily Bulletin newspapers on October, 26, 2000, in -.a one eighth page legal advertisement. Also, three other public places were posted. 7. The Planning Commission conducted a duly noticed public hearing with regard to the General Plan Amendment No. 00-01, Draft 2000'2005 Housing Element, at v 1 4j- which time public comments were received by the Commission. The public hearing was opened on November 14, 2000, and concluded on November 28, 2000: 8. The Planning Commission, considered, individually and collectively, the revised Housing Element, and after due consideration of public testimony, staff analysis, and the Commission's deliberations, the Planning Commission has determined that the General Plan Amendment No. 00-01, Draft 2000-2005 Housing Element, attached hereto as Exhibit `B" and incorporated by reference into this Resolution, implements the goals and the needs in terms of the type of housing envisioned by the City's General Plan. 9, On November 79, 2000, the Plarning Cmmmission recommended that ,the City Council adopt General Plan Amendment No. 00-01, Draft 2000-2005 Housing Element, attached, hereto as Exhibit `B." B. RESOLUTION. NOW, THEREFORE, it is hereby found, determined and resolved by the Planning Commission of the City of Diamond Bar, as follows: 1. The Planning Commission hereby specifically finds that all of the facts set forth in the Recitals, Part A, of this Resolution are true and correct. 2. The Planning Commission hereby specifically finds and determines that, having considered the record as a whole, there is no evidence before this Planning Commission that the General Plan Amendment No. 00-01, Draft 2000-2005 Housing Element, proposed herein will have the potential of an adverse effect on wildlife resources or the habitat upon which the wildlife depends. Based upon substantial evidence, this Planning Commission hereby rebuts the presumption of adverse effects contained in Section 753.5 (d) of Title 14 of the California Code of Regulations. 3, The Planning Commission has reviewed the Housing` Element Guidelines adopted by the HCD pursuant to Section 50459 of the Health and Safety Code and the findings contained in HCD's comment letter of November 3, 2000, and has revised the draft in response to those comments. 4. The revised "Draft 2000-2005 Housing Element is in full compliance with the requirements of Government Code Sections 65580 65589.8: 5.. The revised Draft 2000-2005 Housing Element is consistent with the other elements of the General Plan because the revised Housing Element uses the land use designations of the Land Use Element and those designations in turn are reflective of, and consistent with, the policies and provisions of the remaining elements of the General Plan. 2 f" 6. The housing goals, objectives, and policies stated in the revised Draft 2000-2005 Housing Element are appropriate for the City of Diamond Bar and will contribute to the attainment of the state housing goal. 7. The adoption of the revised Draft 2000-2005 Housing,Element will aid the City's efforts to _assist in the development of housing for all members of the community. 8. For the foregoing, reasons, the adoption of the revised Draft 2000-2005 Housing Element is in the public interest. 9. The Planning Commission hereby recommends that the City Council adopt the Cierietal Plar, --No. 00.01, Draft 2000-2005 Hoving Eler_:ent; for trod.. . Ci!v of Di?.Mond Bar atracbed herQto as Fxhibit «B„ and -incorporated herein by reference. i The Secretary of the Planning Commission shall: (a) Certify as to the adoption of this Resolution; and F (b) Transmit a certified copy of this Resolution to the City Council of the City of Diamond Bar. PASSED, APPROVED AND .ADOPTED THIS 28a' DAY OF NOVEMBER 2000, BY THE PLANNING COMMISSION OF THE CITY OF DIAMOND BAR. t 1 BY; Steve Nelson, Chairman I, James DeStefano, Secretary of the Planning Commission of the City of Diamond Bar, do hereby certify that the foregoing. Resolution was duly introduced, passed, and adopted, at a regular meeting of the Planning Commission held on the 28th day of November, 2000, by the following vote: AYES: COMMISSIONERS: Kuo, Ruz cka, Tye, VC/Zirbes, Chair/Nelson NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: ABSTAINED: COMMISSIONERS: �r �u ATTEST: James DeStefano, Secretary Version Revised 11-28-00 3 DEPARTMENT OF HOUSING AND COMMUNITY DE'VELaPMENT ATTACHMENT "5 Division of Housing Policy Development ATTGPA C 2 ENT T9W Y11kd S=M S� 430 P.O. 13m 952053 DRAFT 2000-2005 HOUSING ELEMENT sacrmiemo, CA 94252-2053 JANUARY 16, 2001 www hs2rnsnv (916) 323-3176 FAX: (916) 327-2643 January 12, 2001 - ci Mr. Jim DeStefano, Acting City ManagerDirector A Community Development Department City of Diamond Bar' 21660 E. Copely Drive, Suite 100 v ' Diamond Bar, California 91765-3117 RE: Review of the City 6f Diamond Bar's Draft Housing Element Amendment Dear Mr. DeStefano Thank you for submitting Diamond Bar's revised draft housing clement received for our review on November 28, and December 11, 2000, respectively. As you know, we are required to review draft housing elements and report our findings to the locality pursuant to Government Code Section 65585(b). The proposed revisions to the City's draft housing ` element adequately respond to the statutory requirements described in our November 3, 2000 review letter. Therefore, with the inclusion of the revisions, we are pleased to find Diamond Bar's draft housing element meets all the statutory ruirements of State'housing element iaw{Article 10.6 of the Government Code). The element with the revisions wx be _in full compliance with'the lavr wherryadopted and submitted to this Department for Our finding of compliance is based on the City's commitment to limit development of vacant Medium High Density `(RMH)'and High Density WD designated properties to multifamily use and to encourage development at the high end of the permitted density range to, accommodate the maximum number of units- Also the element now defines when and how the City will assist in the development of a second senior facility and affordable workforce housing specifies regulatory incentives and/or direct financial assistance that may be provided and an expanded program to include multifamily sites where reductions in the number of required parking spaces are appropriate. The City should monitor implementation of these policies and programs. If they do not appear to be sufficient to encourage needed development, the City should expand its incentives or policies to promote -greater success. For your information, we have enclosed a brief description of new and existing housing and community development programs administered by this Department along with funding levels for the current fiscal year- We are pleased to report a historic increase in housing finds available through HCD. `A number of the programs such as the Jobs -Housing Balance Improvement Program, the CalHome Program and the Downtown Rebound Program are new and under current development. Please consult our homepage at w-kvw.hcd. ca.gov_ for program information updates_ Mr. j -un De Stefano, Acting City Manager/Director Page 2 Your cooperation and persistence and that of the City's consultant, Ms. Karen Wamer, throughout the review process is greatly appreciated. We look forward to receiving the adopted element for our review. If the City requires additional assistance or you have any questions, please contact Margaret Murphy, of our staff, at 916-445-5888. As requested, and in accordance with the Public Records Act, a copy of this letter has been forwarded to the individuals and organizations listed below. Sincerely, Cathy E. Creswell Acting: DeputyDirector Enclosures cc: Karen Warner, Cotton, Bridges & Associates Catherine Ysmel, Supervising Deputy Attorney General, AG's Office Terry Roberts, Governor's Office of Planning and Research Juan Acosta, California Building Industry Association Marcia Salkin, California .Association of Realtors Marc Brown, California Rural Legal Assistance Foundation _ Rob Weiner, California Coalition for Rural Housing Susan DeSantis The Planning Center Dara Schur, Western Center on Law and Poverty Michael G. Colantuono, Attomey at Law David Booher, California Housing Council Jonathan Lehrer-Graiwer, Attorney at Law Ana Marie Whitaker, California State University Pomona Joe Carreras, Southern' California Association of Governments Won Chang, Attorney at Law, Davis and Company Carlyle W. Hall, Hall & Phillips Law Firm Fair Housing Council of the San Fernando Valley _ Mark Iohnson, Legal Aid Foundation of Los Angeles Ana Marie Whitaker, California State University at Pomona Dennis Rockway, Legal Aid Foundation of Long Beach Stephanie Knapik, Westside Fair Housing Council Mona Tawatao,'San Fernando Valley Neighborhood Legal Services Minh Tran, Inland Counties Legal Services TOTAL P. W 52A2FOFCAI TFORN1a_Ritcin�cc TRnNCP[)RTnTIt]h AN[)Hnrrctw! aCF r. _____.,�_�. DFeARTIMENT OF HOUSING AND COMMUNITY DEVELOPMENT Division of Housing Policy Development 180o Tiurd S=t. Swte 430 je a ... z P 0. Box 952053 vnento, CA 94252-2053 3` dMd. ca- oov G1 � (916) 323-3176 FAX (916) 327-264: l DE November 3. 2000 Mr. Jim DeStefano Acting City Manager and Community Development Director City of Diamond Bar 21660 E. Copley Drive, Suite 100 Diamond Bar; California 91765-3111 Dear ;vlr.DeSteano: RE Review of Diamond Bar's Draft Housing Element Amendment Thank you for submitting Diamond Bar's draft housing element, received September 21, 2000, for our review. As you know, we.arerequired to review draft housing element amendments and report our findings to the locality pursuant to Government Code Section 65583(b). A telephone conversation with Karen Warner of Cotton/Beland Associates, the City's consultant, assisted our review. This letter and Appendix summarize the conclusions of that discussion and our review. The Citv is to be commended for facilitating the refinancing and preservation of the 149 units senior rental housing complex in 1999. Although the draft element describes some of the unique housing conditions, in the City, the element requires revision to adequately address the statutory requirements of housing element law (Article 10.6 of the Government Code.) In particular, the element should include more quantified program actions with specific timelines. And expand the analysis of governmental constraints. The Appendix to this letter outlines the revisions needed to bring the draft element into compliance. For your information, we have enclosed a brief description of new and existing housing and community development programs administered by this Department along with funding levels for the current fiscal year. We. are pleased to report' a historic increase in housing funds available through HCD. A number of the .programs such as the Jobs -Housing Balance -Improvement Program, the CalHome Program and the Downtown Rebound Program are new and under current development. Please consult our homepage at www: hcd. ca. cgov 'for program information updates. We thank Karen Warner for her cooperation during our ijeview. Ifre ou require additional y q assistance or have any questions, please contact Margaret Murphy, of our -staff, at (916) 445- 5888. We would be glad to visit the City to provide technical assistance to facilitate the City's efforts to comply with the law. In accordance with the Public Records Act, a copy of this letter has been forwarded to the individuals and organizations listed below. a APPENDIX, City of Diamond Bar The following changes would bring Diamond Bar's housing element into compliance with 'Article 10.0 of the Government Code. ,Accompanying each recommended change we cite the supporting section of the Government Code. The particular program examples or data sources provided are suggestions for your- use. A. Housing Needs, Resources, and Constraints L Include an analysis and documentation of housing characteristicsincluding housing stock- condition tockcondition (Section 65583(a)(2)). The City's Code Enforcement Office has identified four neighborhoods tarQPted for rehabilitation assistance but the element should also include an estimate. of the number of substandard units needing rehabilitation and replacement: 2. Include an inventory of land suitable for residential development, including an analysis of the relationship of zoning and public facilities and services to these sites (Section 65583(a)'(3))- a) Table 31- Residential Development Potential under Housing Resources, Availability of Sites For Housing, describes the residential land districts, but should also identify the zoning categories, density ranges, and the availability of services and facilities (infrastructure). Regarding moderate income households, the element should demonstrate the ability to mmet the regional housing need for this group given that there is no vacant land zoned at 5, 12, or 16 DU/ac. b) The inventory identifies 13.5 acres of vacant land designated High Density for residential development at 20 DU/ac. The element should include more information about the City's methodology for determining the adequacy of the high density zone in accommodating the City's share of the regional housing need' for lower-income and moderate-income households. According to Figure' 11, Housing Opportunity Areas, this vacant land consists of four scattered sites with an aggregate potential of 270 units. Table 31 should identify each of these sites by acreage. A realistic assessment of the development potential of each of these sites, including mitigation of traffic congestion impacts or environmental constraints, during the current planning period should also be described. Given the limited amount of land zoned for High Density multifamily, the City should consider limiting use of this zone for single family use. c) The land inventory should more thoroughly describe the status of Tres Hermanos (PA-1) and the Specific Plan Overlay (page 5-10) including the current zoning, allowable densities, and intended mix of land uses. Specifically, how ` many;multifamily units would be included within the proposed total 144 residential units on this site?' Given that Tres Hermanos lacks infrastructure, what is the realistic potential of its development within the planning period. 2 i 3. Anahae potential and actual governmental constraints upon the maintenance. rmpr'oventem, and development of housing for all income levels. including land -use controls and local processing and permit procedures. The analysis shall also demonstrate local efforts to removc governmental constraints that hinder the locality -from meeting ;its share of the regional housing need in accordance with Section 63584 (Section 63583ta)(4)). a) Table 27 on page 3-8 describes parking requirements of two -spaces in a garage for each multifamily unit, plus .45 additional spaces for each bedroom over'2, plus guest parking at the ratio of l space for each 4 required parking spaces. 'This requirement should be anaIN7ed as a governmental constraint on the development of multifamily housing. If necessaTT, based on this analysis, a program should be developed to mitigate this constraint. Additionally, the element should describe the reduced parking requirements for studio, wcr�rtkz units; care facilities. b) The element should .specifically explain and anal} -•_e the impact of the *ninor conditional use permit process and required public hearing for second dwelling units. c) The element discusses fees pertaining to processing development applications but should also include an analysis of the costs associated with new development, specifically impact fees. d) The element should include a description of on -and -off site improvement requirements beyond "dedication and/or improvement of streets and drainage channel for new development." B. Housing Programs l: Include a program which sets forth a five-year schedule of actions the local government is undertaking or intends to undertake to implement the policies and achieve the goals and objectives of the housing element through the administration of land -use and development controls, provision of regulatory concessions and incentives, and the utilization of appropriate federal and state f nancing and subsidy programs when available. Describe the amount and uses of moneys in the redevelopment agency's Low and Moderate income Housing Fund (Section 65583(c)). Most of the housing programs require quantification and more specific information about the City's role and commitment to implementation. For example, definitive timelines for implementation of program actions is required. Examples of the programs that require revision to address the statutory requirements include but are not limited to the following: Program I . Quantify the objective and provide a timeline for the Mixed Use program within PA -1 and PA -2. Describe the relationship between the City and the Conservation Authority. Seel (d). - Program 11: Revise this program to include the specific actions the City will take to encourage and facilitate development of second units and a timeline for achieving this objective: Regarding the utilization of appropriate federal and state financing and subsidy programs when available: The Senior Housing Program references the City of industry; set aside. The element should include the availability and the amount of these funds and explain how the set aside will 3 be utilized to facilitate new affordable housing. we also suggest that this resource may also be appropriate to facilitate the development of non -elderly affordable rental housing and needed infrastructure in Diamond Bar. 2. Ident�� adequate sites which will be made available through appropriate Zoning and development standards and with public services and facilities, including sewer collection and treatment, domestic water supply, and septic tanks and wells, needed to facilitate and encourage , the development of a variety of types of housing for all income levels, including rental housing, factory -built housing, mobilehomes, housing for agricultural workers, emergenct•;shelters and transitional housing (Section 65583(c)(1)(A)). Absent a -complete land inventory as required in A.2, it is not possible to evaluate the adequacy o,fOic C'ity'A _Me^uate 3. The housing element shall contain programs, whzeh "assist in the nevelnpment of adequate housing to meet the needs of low -and moderate -income households (Section 65583(c)(2)). Although the element includes programsproviding first time home buyer assistance (home ownership and mortgage credit certificate) and the senior housing development, the element should be revised to include specific program actions that address the needs of lower income and non -elderly households; including large family and renter households, especially those who are overpaying for housing. Additionally, the element. should describe specificactionsthe City will take to help facilitate affordable housing. For example, many jurisdictions assist in the adequate development of low and moderate income housing by applying for available federal and state housing grant or loan funds or by assisting nonprofit organizations and affordable housing developers in their applications. 4. The housing element shall contain programs which "address, and where appropriate and legally possible, remove governmental constraints to the maintenance, improvement, and development of housing (Section 65583(c)(3)). Absent a complete governmental constraint analysis as required in A.3, it is not possible to evaluate the adequacy of the City's programs to mitigate governmental constraints. 5. Include a program to promote equal housing' opportunities (Section 65583(c)(5)). The element states that the City contracts with the Long Beach Fair Housing Foundation through the County Consortium for fair housing services. Program 14 should` be strengthened. Specifically, greater outreach efforts to city residents should be provided about the fair housing laws, the availability of fair housing services as well as where and how to file a compliant. The City could work with the Foundation -to conduct Landlord/Tenant seminars in the City. Fair housing information could also be disseminated at libraries, senior centers, recreation centers, social security and unemployment offices, and other public places to increase the program's visibility and potential usefulness. We would be glad to provide information and assistance on> how to expand the Fair Housing program. I 4 C. Consistency with General Plan Describe the means by which consistence will be achieved with other general plan elements and communing goals (Section 65583(c)). Although the element provides examples of inter -element consistency, the element should describe how consistency between the housing element and the general plan is to be maintained. D. Public Participation Local governments shall make a diligent effort to achieve public participation of all economic segments of the community in the development of ;the housing element, and the element shall div n tL this c-gir We note that the City's public outreach efforts are focused primarily around the public noticing and hearingprocesses. The City did conduct a public study session upon completion of the housing needs' assessment but prior to formulation of the element's policies and programs. However, the housing element should specifically identify how the City;made a diligent effort to solicit public input from all economic groups (especially, lower-income households, their representatives, or advocates) during the development of the housing element. Other For your information, State Density Bonus Law was revised in 1989 and no longer applies to development of housing for moderate -income households. 5 ATTACHMENT "6" GPA No. 2000-01 DRAFT 2000-2005 HOUSING ELEMENT JANUARY 16, 2001 �ufin,� ev r�gv Does the City of Diamond Bar meet the cor`unit 's usin needs? _ � �!�� is : $ W ._. ° Y wer to th �question d acing f fie, The Public Hearing represents a great opportunity for Diamond Bar residents, businesses, and interest groups to review, and comment on the City's Housing Element. Those who participate will help the City Council to develop a local housing plan of the highest quality. To see a draft copy of the Housing Element before January 16th, visit the Diamond Bar Public Library or Diamond 'Bar City Hall: For more information, please call the City Manager's Office at (909) 396-5666. _ — a x z' 022 K V ism 4 �AWN ��ITY f 1 72£ ORE �N� 2000-20055 a - Y .: ING ELE fiI a DRAFT AMr qI s s M A Ell ^Mwl Six t -;-_`_ _` h - DERM ' 'wi------------ z �* :: #�n x ­ m t - £ � EMS RBAt AN© [�''- ""C`"n�° :F a5f WINF_ f tam, ML CITY OF DIAMOND BAR' HOUSING ELEMENT , {. TABLE OF CONTENTS Section Page 1. INTRODUCTION A. Community Context ............` ................... . ... 1-1, B. Role of the Housing Element ..........'...... ............ 1-3 C. Data Sources ............................ ............ 1-4 D. Public Participation ........... ,`.... ` .....'.....:. .... 1-4 - E. Relationship to Other General Plan Elements .............. 1-5 2. HOUSING NEEDS ASSESSMENT d A. Population Characteristics ..>.........:........:.. 2-1 B. Household Characteristics .. .... ....':..... ........... 2-7- C. Housing Stock Characteristics ......... .............. 2-16 ; 3. HOUSING CONSTRAINTS A. Market Constraints ......... ........ ............ . 3-1 B. Governmental Constraints ... `.... '..................... 3-4 C. Environmental and Infrastructure Constraints ............... 3-15 D. Contractual Constraints ..... ' ..........'................ 3-16 E. Fair Housing Constraints.................... ........`.. 3-19 4 HOUSING RESOURCES - A. Availability of Sites for Housing, .. . _ .......... 4-1 B. Financial Resources ...................... .... .... _ . 4-4 C. Opportunities for Energy Conservation ................ 4-12 5. HOUSING PLAN .> A. Summary of Housing Accomplishments .................. . . 5-1 B. Goals and Policies .........`....... .. '..... ........... 5-3 7 C. Housing Programs ......... `..... ................ .... 5-6 APPENDIX A 1995 Housing Element Accomplishments ........................ A-1` , APPENDIX B Glossary of Terms' .......................................... B-1 - CITY OF DIAMON:D,BAR HOUSING; -ELEMENT TABLE OF CONTENTS (Continued) LIST OF TABLES Table Page; 1 Population Growth Trends ........... ......:....:...:............. 2-1 2 Age Distribution ....> .... .... ... i ... ... ..: ... ...... 2-3 3 Race and Ethnicity ........................ ...... _ .......... 2-4 4 Race and Ethnicity for School Enrollment ......... .....' ............ 2-5 5 Occupation of Residents.. : ' 2-6 2-8 ' 0 6 Average Household Size . ...................................... 7 Income Distribution '................ : ................ ' ....:....... 2-9 8 .: Households by Income Groups .. ... .... ... , ........ . • ... 2_10 9 Special Needs Groups ... .... .........: .................... 10 Disability Status of Non -Institutionalized Persons .... ................ 2-12 11 12 Inventory of Homeless Services and Facilities ....:........ . .. . .... Housing Growth 2-15 2-16 ........... 13 Comparative Housing Unit Mix ................................. 2-17 14 15 Age of Housing ......... . . . . . . ..............:.......... .:.... Older Residential Neighborhoods for Potential Housing Rehabilitation .... 2-18 2-19 16 Prices of Single -Family Homes I....... . .....:...:. . .:...... 2-20 17 Prices of Multi -Family Homes/Condominiums ............... . ....... 2-21 18 Representative Apartment Rents ........ ......... . • 2-21 Ell 19 Affordable Home Prices Income Category ............................. 2-22 20 Affordable Rents by Income Category,'-' .,...:..:............... `....... 2-22 21 Housing Problems .....................:. ..................... 2-24 2-26. 22 Draft Regional Housing Needs Assessment .............. 23 Disposition of Home Purchase Loans ........ '....................... 3-2 24 Disposition of Home Improvements Loans .... ; 3-3 3-5 25 Residential Land Use Designations......... ..... 26 Residential Development Standards ................................ 3-7 27 Parking Requirements uirements ..............Residentialg ................... -Types by Category 3-9 C 28 Housing ....... 29 Development Deposits ..Zone • ........... . ..... ... _ 3-12 30 31 Review Authority for Residential Development ..........., :........... Residential Development Potential 3-13 4-1 32 ................ Financial Resources Available for Housing Activities ..................... 4-5 33 34 1989-1994 Regional Housing Needs Assessment .... ...: ... ...... Housing Implementation Program Summary ........................ 5-2 5-15 777776',777 CITY OF DIAMOND BAR HOUSING ELEMENT- - TABLE OF CONTENTS u (Continued) LIST OF FIGURES Figure Page 1 Regional Location Map .......................................... 1-2 2 Population Growth ........ I ... _ ..... I ........ '............. _ .... 2-2 3 Age Distribution ........................................... I .... 2-3 4 Household Composition ........'................... ....... 2-7 5 Median Household Income .'......... .................... ....... 2-8 6 Households by Income Group ... `....:......... : .. 2-10 7 Age Distribution of the Housing Stock .............. .. I..... ,. , , 2-18 8 Median Home Sales Price ...... . . . . ......... . ............. 2-20 9 Environmental and Infrastructure Constraints ................. . . . . .. 3-17 10 General Location of Vacant Land Subject. to Development Restrictions .... 3-18 11 Housing Opportunity Areas .................... .' .. • ..... `......... 4-2 r `I ti=p �I i Milli .. 1. INTRODUCTION A COMMUNITY CONTEXT - The City of Diamond Bar is located in the southeast corner of Los Angeles County, at the intersection of Los Angeles, Orange and San Bernardino Counties. The City is situated at the , eastern end of the East San Gabriel Valley, adjacent to both State Routes 57 and 60 ("Pomona Freeway") as shown in Figure 1. Diamond Bar began as Rancho Los Nogales (Rancho of the Walnut Trees) after a Spanish land "grant in 1840. At its height, it was one of the largest cattle and walnut ranches in Southern California. Until the mid-20th century, this land was alternately combined and divided forvarous agricultural uses. In 1956, the. Christiana Oil Corporation and the Capital Oil Company, a subsidiary of the Transamerica Corporation, purchased the Diamond Bar Ranch. A comprehensive development plan was prepared and approved forthe City, making it one of the' first master-planned communities in Los AngelesCounty. During the 1960s, suburban development spread eastward from the Los Angeles basin, stimulating local housing and population, growth as Diamond Bar's open hillsides were replaced with homes. Despite its initial conception as amaster-planned community, Diamond Bar was not developed in an orchestrated manner while it remained an unincorporated community. In March 1989, local voters approved incorporation in order to assert stricter control over local development. On April ,., 18, 1989, Diamond Bar became the 86P city in Los Angeles County, and by 2000 has grown to a population of approximately 59,000' and 18,000 housing units. Demographic shifts are occurring in the City. In 1990, approximately half of Diamond Bar residents were white, one-quarter of the residents were Asian, and nearly one-fifth of residents were Hispanic.Wh le no updated census data is available, current enrollment data for schools located in Diamond Bar provides some insight into the changing racial/ethnic composition of the City. In 1998199, approximately45 percent of the City's publicschool students were Asian, 31 percentwere white, 17 percent were Hispanic and 7 percent were Black. The City's population is aging; between 1980 and 1990, the median age for Diamond Bar increased from 27.5 years to 31.9 years. During the same period, adults between the ages of 35 and 64 increased significantly as a proportion of the population, from 31 percent in 1980 to 40 percent in 1990, attracted by the many move-up housing opportunities in the City. The senior population also grew; the share of the population aged 65 years and above increased from 2 percent to 4 percent during the ten-year period. In terms of actual numbers, the senior population increased from approximately 600 persons in 1980 to nearly 2,300 persons in 1990. The City will continue to experience growth in its senior population as persons in their 50's and early 60's a9e in place. In contrast to the size of its population, Diamond Bar has a relatively small employment base; in 1990 there were approximately 14,000 jobs inthe City. Majoremployers include Allstate insurance, Travelers Insurance, South Coast Air Quality Management District, and the Walnut Valley Unified School District. While the City actually lost jobs during the early 1990's like many California communities hit by recession, SCAG projects a dramatic increase in employment between 2000 and 2020.. The City adopted a Redevelopment Plan in 1997 aimed at stimulating economic activity and job growth. 1-1 I: i OUSING ELEMENT Introductinn Li 210 i 10 POMONAi LOS ANGELES COUNTY' POMONA r 71 fONfRI WALNUT 60 CITY OF / INDUSTRY_ ` WEST COVINA 60 ©IA D 57 AR CHINO HILLS CHINO 83 -"Firestone Reservation 1'42 -------------- BREA SAN SERNARDINO \ COUNTY B EA .. i YORBA •. i LINDA PLACENTIA �. 90 57 , NAHEIM t 97 ORANGE COUNTY SOURCE: CBA, inc., July 2000 gyp. DIAMOND BAR CITY LIMITS Figure 1 (T t North No Scale Regional. Location 1-2 T Diamond Bar offers a variety of housing choices.Single-family homes account for 85 percent of nearly 18;000 total units while multifamily units including condominiums and apartments constitute 13 percent of the housing stock. The City also contains two mobilehome parks which comprise the remaining 2 percent of the housing stock. The housing stock is generally in ;good physical condition. However, four older single-family neighborhoods with units constructed during the w 1960's and .1970's are showing early signs of aging and deferred maintenance; I these neighborhoods could be the focus for potential housing rehabilitation programs. The City has one assisted housing project, The Seasons Diamond Bar Senior Apartments, providing nearly 150 senior housing units, 20 percent of which are reserved for lower income households. r Housing prices for Diamond Bar remain relatively high with the median price single-family home at approximately $253.000 and median price for condominiums atapproximately $129,000. These estimates are based primarily on resale of existing units; there was very little new residential construction during the 1990s. Recently completed luxury units have sold for more than $500,000. Although there are relatively few apartments in Diamond Bar, representative rent for a 2 -bedroom apartment was $935 to $1,275 per month. Most of the level, easily developable land in the City has already been developed, and much of the remaining land is exposed to a variety of geotechnical and topographic conditions which may constrain the development of lower priced residential units. In addition, inadequate infrastructure may also act as a constraint to residential development: The majority of future residential growth in Diamond Barwill occur in the underdeveloped northeast and southern areas. The 800 -acre Tres Hermans Ranch in the City's northeast sphere of influence contains areas of moderate slope and ' is anticipated to include some multi -family housing under the General Plan. B. ROLE OF. HOUSING ELEMENT Diamond Bar is faced with various important housing issues: a balance between employment and housing opportunities; a match between the supply of and demand for housing; preserving and enhancing affordability to provide housing for all segments of the population; preserving the quality of the housing stock; and providing new types of housing necessary ,to accommodate the demographic shifts. This Housing Element provides policies and programs to address these issues. Diamond Bar's Housing Element is a five-year' plan for the period 2000 to 2085, unlike other General' Plan elements which typically cover a minimum ten-year planning horizon. This Housing Element identifies strategies and programs that focus on' 1) conserving and improving existing adequate housing sites; 3 assisting in the development of ' affordable housing; 2 providing. q g ) g • menta • housing development; �governmental and other constraints to the Nous n p _ , affordable housing, 4} removing gove m 9 and 5) promoting equal housing opportunities. The Diamond Bar Housing Element consists of the, following major components: • 'An analysis of the City's demographic and housing characteristics and trends (Section 2) A review of potential market, governmental, and environmental constraints to meeting the City's identified housing needs (Section 3). i 1-3 �.,Ta De artrnent of Housin and - p ion of .review ofthe Draft Elem • ��. ��� �° Upon com let ent by the State �' P g Community Development (HCD), public heanrags are `held before the Planning Commission and the City Council. Notification for all public hearings are posted in the local newspaper and meetings are televised to provide broader outreach to the community. E. RELATIONSHIP TO OTHER GENERAL PLAN ELEMENTS' The City of Diamond Bar General Plan consists of six elements: 1) Land Use; Z) Housing; 3) T ` Resource Management; 4) Public Health and Safety; 5) Circulation; and 6) Public Services and Facilities. This Housing Element builds upon the other General Plan elements and is consistent with the policies and proposals set forthby the Plan.; Examples of inter -element consistency include: residential development capacities established in the Land Use Element are incorporated within the Housing Element, and the discussion of environmental constraints in the Housing Element is based upon information from the Resource Management and Public Health and Safety elements. 1-5' ,.mill 1. , 21 .__,. F * 2. HOUSING NEEDS ASSESSMENT The Housing Element Needs Assessment reviews and evaluates Diamond Bar's demographic, socio-economic, and housing characteristics and trends as a basis for determining the nature and extent of the City's specific housing needs. a A. POPULATION CHARACTERISTICS 1. Population Growth Trends < Diamond Bar is located in the southeast corner of Los Angeles County, in close proximity to cities such as Brea and Yorba Linda in northeast Orange County, and to Chino Hills in the southwest comer of San Bernardino County. Diamond Bar grew at a slower rate than Los Angeles County and nearby cities for the period 1990 to 2000. Most of Diamond Bar's growth.had occurred in the 1970s and 1980s, leading to the City's incorporation in 1989. Table 1 and Figure 2 compare population changes from 1990 to 2000 for Diamond Bar, nearby cities, and the County. Whereas Diamond Bar and Yorba Linda were similar in size in 1990,Yorba Linda, the city with the highest growth percentage in north Orange County, grew at a much faster rate than Diamond Bar during the 1990s. Population growth in Diamond Bar was fairly comparable to that which occurred in Brea. `T Table 1: Population Growth Trends -1990 to 2000 Jurisdiction 1990 2000 % Change Diamond Bar 63,672 59,101 10.1% Brea 32,873 36,967 12.5% Chino Hills (*) 48,.041 60,236' 25.4% Walnut 29,105 33,203 14.1% Yorba Linda 52,422 63,112 20.4% Los Angeles Countv, 8,863,164 9,884,255 11.5%0. IIS i4 Figure 2: Population Growth 1990',-2000- 1990 -200070,000 70,000 60,000, 50,000 40,00027 , Jla 30,000;' M; 20,000 } $... 10,000, i y c� 0 Diamond Bar Brea Chino Hills Walnut Yorba Linda 1990 2000 l 2. Age Characteristics Age is an important influence on housing demand because people of different age groups have different housing needs. Traditionally, the as has been that the young adults (20 to 34 4 years old) prefer apartments, low-to moderate-cast condominiums, and smaller single -family units. Adults between 35 and 65 years old provide the major market for moderate- to high-end is likely apartments, condominiums,'and single -family homes. This segment of the population more to have higher incomes and larger household sizesall -The senior population (65, years and older) tends to demand low-to moderate-cost apartments and condominiums, group quarters, and mobile homes: In 1990, the median age in Diamond Bar was 31.9 years, slightly higher than the Los Angeles County median age of 30.7 years. Between 1980 and 1990, the median agefor Diamond Bar increased significantly from 27.5 years to 31.9 years. Demographic projections indicate that countywide, the median age of the': population will continue to increase. Between 1980 and 1990, the proportion of Diamond Bar's population aged between 20 and 34 years old decreased from 28 percent to 23 percent. During the same period,adults between the ages of 35 and 64 increased significantly as a proportion of the population, from' 31, percent in 1980 to 40 percent in 1990, attracted by the many move-up housing opportunities in the City. The senior population also grew; 4 during a the share of the population aged 65 years and above increased from 2 percent to percent the ten-year period. In terms of actual numbers, the senior population increased by more than 350%, from 624 persons in 1980 to 2,271 persons in 1990. This indicates that special attention 77 must be paid to the housing and supportive services needs of senior residents. Table 2 and Figure 3 show the age distribution of Diamond Bar's population in 1980 and 1990. 2-2 Age Group 1980 1990 Persons % of Total Persons % of Total LA County 25.0'/0 i % of Total Under 5 years 3,421 10.9 5,056 9.4 i 8.3 5-9 5,154 16.4 6,912 12.9 7.3 10-14 2,532 8.0 3,357 , 6.3 6.6 15-19 1,459, 4.6 2,471 4.6 7.2 20-24 1,666 53 2,870 5.3 9.1 25-34 7,014 22.3 9,352 17.4 19.8 35-44 5,381 17.1 11,121` 20.7 15.1 45-54 2,853 9.1 6,895 12.8 9.5 55-64 1,378 4.4 '' 3,367 6.3 7.3 65+ 624 2.0' 2,271 4.2 5.7 Total 31,482 100.0 53,672 100.0 100.0 -Median Age, 27.5 years 31.9 years 30.7 years Sources* 1980 and 1990 Census Figure 3': Age Distribution '19,30 -1990 25.0'/0 r 20.0% c a` 15,0% - CL o' CL 10,0% Fro- N 5.0% a_.. 0.0% ; Under5 5-4 10-14 15-19 20-24 25-34 35-44 45,x54 55-64 65+ 0 1980 ■: 1990 2-3 A a .3. Race and Ethnicity Racial and ethnic composition may affect household formation which in turn affects demand for housing and services within the community. Diamond Bars population is predominantly white. As shown below, whites made up 5,3 percent of the City's population in 1990, compared to 34 percent for the County. Asians' constitute the largest minority group and account for,241 percent of the population, more than twice the proportion found in Los Angeles County. Hispanics constitute 1 Tpercent of the City population, less than half the proportion found in the County. Table 3 compares the racial/ethnic composition of Diamond Bar's population in 1990 with thaf of the County and San', Gabriel Valley. The racial/ethnic distribution of population in. Diamond . Bar more closely resembles the 'San Gabriel Valley, particularly with regard to the relatively high proportion of Asians and relatively low proportion of Blacks. Table 3: Race and Ethnicity -1990 Race/ City of Diamond Bar Los Angeles::'San County Gabriel Valley Ethnicity Persons % of Total % of Total % of Total White_- 28,28652.7°l 34.0% 30.2% Asian 13,065 24.3% 11.8% 19.3% Hispanic 9,136 17.0% 44.3% 43.9% - Black 2,935 5.5% 9.5% 6.1% Other 250 0.5% 05% 0.5% Total 1 53,672 100.0% 1 100.0% 1 00.0% Table 4 summarizes the racial/ethnic distribution of students enrolled in schools located within the City of Diamond Bar. Comparison of school enrollment data to the 1990 Census (Table 3) indicates that among the school-age population, White population has decreased while Asian and Hispanic population have increased. Table 4: Race and Ethnicity for School Enrollment - 1998/99 Walnut Valley and Pomona USD Race/ Ethnicity K-12 Schools in Diamond Bar Persons % of Total White Asian Hispanic Black Other Total K Source: State of California, Department of Education. Education Data Partnership, May 19,2000. - 4. Employment F According; to the 1990 Census, there were 29,452 employed persons and 1,086 unemployed; persons in Diamond Bar, for a total labor force of 30,538 persons. (The labor force includes employed and unemployed persons aged 16 years and above.) This represents a labor force participation rate of 96 percent. As shown in Table 5, most of the residents were employed in two occupations: managerial and professional specialty P y (40 percent) and sales, technical, and administrative support (39 percent). According to the State Employment Development Department, Diamond Bar's unemployment rate in April 2000 was 2.5 percent, approximately one-half of the Los Angeles County unemployment rate of 5.2 percent. 'i 2-5 „ NUIT--• - 11, ., Table 5: Occupation of Residents -1990 i� Job CategoryNumber % of Total Managerial/Professional 11,644 39.5°l0 Ili Sales, Technical, Administrative (Support) 11,362 j 38.6% Service Occupations 2,381 8.1%0 {r' Precision Production, Craft& Repair 2,151 7.3% Operators, Fabricators, '& Laborers 1,852 6.3% Farming, Forestry, & Fishing 62 0.2% Total Employed Persons 29,452 100.0% Source: 1990 Census Diamond Bar has a relatively small employment base; in 1990 there were -14,079 jobs in the City. Data from SCAG indicate that the number, of jobs actually decreased,in'the early 1990s; estimated employment for 1994 was 13,441 jobs and projected employment for the year 2000 is 14,532 jobs. However, Diamond Bar's employment base is projected to increase dramatically (by approximately 4,000 jobs) between 2000 and 2020. The Redevelopment Plan adopted by the City in 1997 should help to stimulate job growth in the City. If the predicted increase in jobs is realized, there could be an accompanying increase in the demand for housing in the City. Thus, job growth could be a major stimulus to housing demand in the near future. Major employers in Diamond Bar include Allstate Insurance, Travelers Insurance, South Coast Air QualityManagement;District and the Walnut Dalley Unified School District.' ., l� F i I` 2-6 Ell Housing Needs - - nt B. HOUSEHOLD CHARACTERISTICS The characteristics of households "provide important information about the housing needs in`a community. Income and affordability are best measured and examined at the household level, as are the special needs of certain groups, such as large -family households or female -headed -' households. 1. HouseholdComposition and Size The Census defines a "household" as all persons who occupy a housing unit, which may include single persons living alone,, families related through marriage or blood, or unrelated persons sharing living quarters. Persons living in retirement or convalescent homes, dormitories, or other group living situations are not considered households. Household characteristics are important indicators of the type and size of housing needed in a city. According to the 1990 Census, 83 percent' of the !16,901 households in Diamond. Bar were family households. This proportion is significantly higher than Los Angeles County as a whole, where 67 percent of all households consisted' of families. In general, family households have much higher incomes than non -family households, thereby contributing to the City's high median income. Single - person households comprised 12 percent of all households in Diamond Bar, while 5 percent of households consisted of unrelated' persons living together ("other"). Figure 4 shows the City's household composition In 1990: Figure 4: Household Composition 1990 Families 83% y . Other 5% ingle-Person 1201 - i Source: 1990 Census ,roti.l Household size is defined as the number of persons living in a housing unit. A noticeable change in the average household size over time reflects a' change in the household composition of a city. For example, a city's average household size will increase over time if there is a trend towards larger families. In a community with a large proportion of elderly households, the average household size will usually decline. 2-7 kms. I' Between 1990 and 2000, the average household size in Diamond Bar increased from 3.18 to an estimated 3.42 persons per household in 2000.This increase in household size is a reflection of larger households moving into the large, single-family homes built in.Diamand Bar during the 1980s and 1990s. Table 6 compares State Department of Finance_ estimates of average household size far Diamond Bar, nei jhboring cities and. lYos Angeles County: Estimlatetl household size of 3.42 P ,� persons in Diamond Bar is similar to Chino Hills and Yorba Linda, but larger than the County as,i a whole. Table 6: Average Household Size - 2000 Jurisdiction Persons Per Household Diamond Bar, 3.42 Brea 2.88 Chino Hills 3.32 Walnut 3.98 Yorba Linda �. 3.30 Los Angeles County 3.16 Source: State Department of Finance, January 2000 2. Household Income and Income Distribution L Income is a major factor influencing the demand for housing and to a large extent, reflects the affordability of housing in a community. According to the Census, the median household income i. in Diamond Bar was $60,651 in 1989, more than 70 percent higher than the Los Angeles County median household income of $34,965. Figure 5'shows median household income of Diamond Bar in comparison to the nearby cities and Los Angeles County. Figure 5: Median Household income -1989 $70,000- $60,000 = $50,000—, 4Q- $40,000 $30,000q'w q' $20,000 "N . �. $10,000 Diamond Bar Brea Chino Hills Walnut , Yorba Linda LA County Source: 1990 Census Krl 2-8 ..7 `7v',' a. "' Housing Needs For the purpose of analyzing housing needs for varying income levels, the federal Department of Housing and Urban Development (HUD) and the State Department of Housing and Community Development have developed the following income categories based on the Median Family Income (MFI) of a Metropolitan Statistical Area (MSA) • Very Low Income: 50 percent or less of area MFI Low Income: between 51 and 80 percent of the area MFI Moderate Income: between 81 and 120 percent of the area MFI Upper Income: greater than 1.20 percent of the area MFI The 1989 MFI of $38,900 for Los Angeles County was used to interpolate' the City's income distribution from the Census according to the above categories. Table 7 shows the income distribution of Diamond Bar's population, while Table 8 provides household composition by income group based on HUD adjusted income limits, with comparison to Los Angeles County. Table 7: Income Distribution 1990 Income Level Number of Households % of Total I Cumulative < $5,000 254 1.5% 1.5% $5,000 - $9,999 203 1;i2% 2.7% $10,000 - $14,999 338 2.0% 4.7% $15,000.- $24,999 913 5:4% 10.1% $25,000- $34,999 1,403 8.3% 18.4%% $35,000 - $49,999 I 2,924 17.3% 35.7% $50,000 - $74,999 5,391 31-9% 67.6%° $75,000 - $99,999 3,144 18.6% 86.2% $100,000 - $149,000 1,690 ! 10.0% 96.2% $150,000+ 642 3.8% 100.06/0 Total 16,901 100.0% The percentage of Diamond Bar households in the very,low- and low income groups is much lower than that of households in Los Angeles County. Approximately 15 percent of the households in Diamond Bar have very low or low, incomes comparing to 43 percent of Los Angeles County households_ Diamond Bar is predominantly amoderate and upper income community, with approximately 85 percent of its households in these income ranges. Lower income households in Diamond Bar are likely comprised of seniors and some of the City's renter households. Figure u 6 compares Diamond Bar's households by income group with those of the County. Figure 6: Households by Income Group 100%, a $0% +R 60%° c F 40%7---- 0 0% 20%- 0% 0% Diamond Bar Los Angeles County Upper Income Moderate Income Low Income Very Low Income 2-10 �I 7777:,�_ r 7 Source: 1990 Census Elderly Persons Most elderly households have special needs because of their relatively low, fixed incomes, physical disabilities/limitations, and dependency needs. Specifically, people aged 65 years and older have four main concerns: • Housing: Many seniors live alone and tend to be renters. • Income- People aged 65 and over are usually retired and living on a limited income. • Health care: Seniors are more likelyto be in ill -health and require hospital visits or stays. • Transportation.- Many of the elderly rely on public transportation. A significant number of seniors with -disabilities may require alternative transportation (e.g. paratra I nsit). As shown in Table 9, approximately 6 percent of Diamond Bar's households were headed by elderly persons age 65 and above. In addition to the 969 family households headed by a householder age 65 and above, there were 262 elderly persons living,,alone. (The, census defines 2-:11 Number of % of Total Households Households Special Need Group or Persons or Persons Elderly (65+) Householder 969 5.7% Elderly Living Alone 262 1.6% 'Large (5 or more members) households 2,866 17.0% Female -headed 'Households 1,431 8.5% With Children 893 5.3%, Total Households 16,901 100.0% Disabled persons (16 years and over) 3,448 6.4% 16 to 64 years old 2,900 5.4% 65 and over 548 1.0% Farmworkers 146 0.3% Homeless persons 0 0.0% Total Population 53,672 100.0% Source: 1990 Census Elderly Persons Most elderly households have special needs because of their relatively low, fixed incomes, physical disabilities/limitations, and dependency needs. Specifically, people aged 65 years and older have four main concerns: • Housing: Many seniors live alone and tend to be renters. • Income- People aged 65 and over are usually retired and living on a limited income. • Health care: Seniors are more likelyto be in ill -health and require hospital visits or stays. • Transportation.- Many of the elderly rely on public transportation. A significant number of seniors with -disabilities may require alternative transportation (e.g. paratra I nsit). As shown in Table 9, approximately 6 percent of Diamond Bar's households were headed by elderly persons age 65 and above. In addition to the 969 family households headed by a householder age 65 and above, there were 262 elderly persons living,,alone. (The, census defines 2-:11 Disability With Work Disability No Work persons living alone as "non -family" households.) Elderly persons who live alone may have special needs for assistance with finance, home maintenance and repairs, and other routine activities. Total This. is especially true of persons aged 75 years and older who aremore likely to be the "frail Disabled elderly". Of the 2,235,persons age -65 and above, 3.4 percent lived below the poverty level. dj Diamond Bar has one 149 -unit senior affordable housing project (The Seasons, formerly known With Mobility/ as Heritage Park Apartments), constructed in 1988; which is owned and operated by a non-profit With Mobility/ corporation. As a result of recent refinancing and a new affordability agreement, all units will be Self-care "affordable" and have the following distribution of income limits: 30 units (20%) will be Very Low Self-care Income, 82 units (55%) will be Low. income, and 25 units 25%) will be Moderate Income defined Limitation as 100% AMI. There are also 16 state -licensed community care residential facilities forthe elderly Limitation . I located in Diamond, Bar, with a capacity to serve approximately 90 persons. Persons 16 to 64 years old Disabled Persons. 1,195=1,37500Persons Physical and mental disabilities can hinder access to traditionally designed housing units (and other facilities) as well as potentially limit the ability to earn income. Disabled persons include -those with 244 19648 I (1) work disabilities, (2) mobility/self-care limitations, or (3) both work disabilities and mobility/self- Total care limitations. Of the 3;448 disabled residents in: Diamond Bar, 548 or 16 percent were 65 years 1,391 or older. Approximately 6 percent of Diamond Bar's total population ;was disabled in 1990. Table disabled by age:` 3,448 10 summarizes persons Table 10: Disability Status of Non -Institutionalized Persons Disability With Work Disability No Work Status Disability Total Age Disabled With Mobility/ No Mobility/ With Mobility/ Persons Self-care Self-care Self-care Limitation Limitation Limitation . Persons 16 to 64 years old 330 1,195=1,37500Persons 65 years and over 244 19648 Total 574 1,391 1,483 3,448 Source: 1990 Census 1! Most lower income disabled persons are likely to require housing assistance. Their housing need is further compounded by design and location requirements which can often be costly. For example, special needs of households with wheelchair-bound or semi -ambulatory individuals may require ramps, holding bars, special bathroom designs, wider doorways, lower cabinets, and other interior acid exterior design features. Most of the community.care spaces are small private facilities which are licensed for non-ambulatory elderly persons. In addition, there is a large assisted living center, Villa Colima, located nearby in the City of Walnut. Housing opportunities for individuals with disabilities can be addressed through the provision of affordable, barrier -free housing. Currently, housing units that are accessible to the disabled are 2-12 n: wrinea in supply. inacaition to the aevelopment of new units, rehabilitation assistance can also be provided to disabled renters and homeowners to modify existing units to improve accessibility. In addition, accessible housing can be providedthrough senior housing developments.' �4 Large Households Large households are defined as those with five or more members. The size of these households T create special needs in communitieswhich lack adequately -size, affordable housing unitsfor larger households. Large renter households, consisting mostly of families with children, often live in overcrowded conditions because of their lower incomes and the limited supply of large, affordable dwelling units. According to the Census, there were 2,866 large households in Diamond Barin 1990, representing 17 percent of the City's households. In contrast to many communities where large households consist primarily of lower income ethnic minorities and renters, the majority of Diamond Bar's large households are families who own their own homes (84 percent) and have relatively high incomes. r= However, among the 412 large family renter households, two-thirds experienced one or more housing problems which include overpayment, overcrowding, or living in sub -standard' housing' conditions. Among large renter households, 205 (76%) of the 271 households with housing problems hada cost burden of 30 percent or greater. Female -headed Households Single -parent households often require special consideration and assistance as a result of their greater need for affordable housing and accessible day care, health care, and other supportive services. Female -headed households with children, in particular, tend to have lower incomes than other types of households. Because of their relatively low income, such households often have limited housing options and restricted access to supportive services. According to the 1990 Census, there were 1,431 female -:headed family households in the City, 893 (63 percent) of which had children under the age of 18. Female -headed families with children constituted about 5 ,percent of the City's households. - Nearly 7 percent of the female -headed families were living below the poverty level in 1990. A total of 984 female householders were living alone; 205 of these women were seniors (21%). ` Farmworkers Farmworkers are traditionally defined as persons whose primary incomes are earned through w seasonal agricultural tabor. They have special housing needs because of their relatively low income and the unstable nature of their job (having to move throughout the year from one harvest to the next): There were approximately 146 Diamond Bar residents employed in farming, forestry, and fishing occupations in 1990. These individuals accounted for only 0.3 percent of the City's total residents. Given that there are so few persons employed in agricultural -related industries, the City can address their housing needs through its overall programs for housing affordability. 2-13 I _I • using Needs Assessment' Homeless Persons 1 1990 Census data indicated that there were no homeless persons either in shelters on in "street locations" in Diamond. Bar Los Angeles County Sheriffs Department officers assigned to Diamond living the city. Barwere questioned to determine if they were aware of any homeless persons within y p s within Diamond Bar. The officers indicated that the knew of no homeless. persons or families Interviews with the directors of area homeless shelters did not provide any evidence that homeless persons exist in Diamond Bar. ji The City' suburban location and the lack of urban public spaces which might attract homeless individuals or familiesare also factors which contribute to the absence of Thorpeless-persons.. Income and wealth characteristics of Diamond Bar I residents indicate that residents have financial and other resources to draw on in the event of an emergency l which could otherwise precipitate a housing crisis. A representative of the East San Gabriel Valley Homeless Coalition (ESGVHC) indicated, that Diamond Bar is not in the ESGVHC service area and that the Coalition had no record of serving Diamond Bar residents. 'However, if a horneles resident of Diamond Bar requested services at While Diamond one of the Coalition's facilities, he/she would be assisted. Bar does not currently & have a homeless population,1 the City Will cont inue to coordinate with- and direct any. homeless persons to local social service providers. A variety of facilities provide services to the homeless or to persons who are at risk of becoming homeless, including .battered women and low income families. Table 11 summarizes facilities and services for the homeless in San Gabriel Valley and Pomona Valley region. i 2-14 y 7-7777 'u f- Service Provider Target Group Services Provided East an Gabriel Valley Homeless Homeless individuals Emergency shelter, referrals, advocacy- Coalition (ESGVHC) benefit counseling. Winter Shelter Program ESGVHC Emergency Assistance Center Homeless and "at--risk" low income Information and referrals, emergency food 236 E. College Street men, women and children and clothing, transportation (bus tokens Covina and taxi vouchers), counseling. Pomona/Inland Valley Council of Homeless women and children Shelter up to 30 days; daily case Churches Shelter Program management and ;supportive services. Pomona Neighborhood Center 999 W. Holt Boulevard, Suite D Homeless individuals and families Employment services, emergency food and Pomona clothing, information and referral. Catholic Charities Brother Miguel Center Low income families and Counseling and poverty services: food, 315 N. Park Avenue individuals shelter, vouchers, job training referrals. Pomona House of Ruth Battered women and children Emergency shelter, transportation and outreach offices in Pomona counseling; 24-hour telephone hotline. WINGS Shelter Covina Battered women and, children Emergency housing for 45 days; food, clothing and counseling_ Salvation Army Family Services Homeless individuals and Emergency food, clothing, furniture 151 Viking Avenue Brea families vouchers, referrals, youth and adult programs, shelter and utility assistance (when funds available). Sheepfold Brea (central area) Women and children Emergency shelter. Smimp- Cnttnn Rclan,i Jurisdiction 1990 2000- 1990 to 2000 % Change Diamond Bar 17,664 18,043 2.1% Brea 12,648 13,255'' 4.8% Chino Hills (") 16,286 20,011 22.9% Walnut 8,091 8,594 6.2% Yorba Linda 17,341 19,725 13.7% Los Angeles County 3,163,343 3,272,169 3.4% Sources: 1990 Census; Chino Hills General Plan, 1994; State Department.of Finance, January 2000. Note: (*) Chino Hills was not incorporated as a city until 1991; �i . housing based on unit count conducted in 199 3 i 2. Housing Type and Tenure Table 13 provides a summary of Diamond Bar's housing stock by unit type in 1990 and 2000. The composition of the City's housing stock in 2000 is essentially the same as that ten years ago, with single-family homes comprising 85percent of the stock, multi -family comprising 13 percent and mobilehomes comprising 1.5 percent. Among the 379 new units constructed in Diamond Bar during the 1990s, 291 were single-family homes and 88 units were condominiums contained in two projects. The City has two mobilehome parks, Diamond Bar Estates and Walnut Creek Estates, which have been preserved' under` residential zone classifications. 15 Interms of tenure, 85 percent of the units were owner -occupied in 1990 and percent were g it k -composition has scarcel , changed ed since 199 , renter -occupied. Given that the housingstock y 9 p 2-16 is likely that the proportions of owner -occupied and renter -occupied housing have also remained unchanged. The City's overall vacancy rate has remained constant at approximately 4 percent. Table 13: Comparative Housing Unit Mix -1990 and 2000 Housing Type 1990 2000 No. of Units %° of Total No. of Units % of Total SINGLE-FAMILY Detached Attached 12,459 2,667 _70.5%d 15.1% ` 12,750 2;667 70.7% 14.8% Subtotal 15,126 85.6% 15,417 85.4% MULTI -FAMILY 2-4 Units 5+ Units/Other("`) 495 1,775 2.8% 10.0% 495 1,863 -2.7% 10.3% Subtotal 2,270' 12.9% 2,358 13.1% MOBILE HOMES 268 1.5% 268 1.5% TOTAL'HOUSING 17,664 100.0% 18,043 100.0%0 VACANCY RATE (%) 4.3% 4.3% Sources: ''1990 Census; State Department, of Finance, January 2000. Note: (`) "Other' units reported by 1990 census have been added to multi -family (5+) consistent with Department of Finance reporting in 2000. 3. Age and Condition of Housing Stock w; The age of housing is commonly used as a measure of when housing may begin to require repairs. Ingeneral, housing units over 30 years in age are likely to have rehabilitationneedssuch as roofing, siding, plumbing, electrical and other subsystems. Nearly half (48 percent) of tqe housing stock in Diamond Bar has been constructed since 1980. Approximately 19 percent of the housing is 30 years or older (built before 1970), while the remaining 33 percent of housing units were constructed in the 1970s; some of these homes are likely to be in need of rehabilitation. Table 14 summarizes housing units by year built, and Figure 7 illustrates the age distribution of the housing stock in Diamond Bar. 2-17 p: NeedsHousing Assessment x e TAbie 14: Age of Housing - 2000 f Year Built # Units °J° Share 1939 or Earlier 10 0.1 1940 -1949 0 0.00/0 1950 -1959 232 1.3°J° 1960 -1969 3,110 17.2% 1970 -1979 5,943 32.9% N 1980-1,989 7,934 44.0% 4 1990-2000 814 4.50/c Total 18,043 100.0°! Sources: 1990 U.S. Census; Department of Finance 2000 Population and Housing Estimates. a Figure 7: Age Distribution of Housing Stock I 8,000 7,000- ,0006,0005,0004,000 6,000- 5,000,- 24,000— 3,000 RE If , w z 2,000 1,000."." <10 11-20 21-30 . 31-40_ >40 Age in Years L a j 2-18 NeedsHousing The majority of Diamond Bar's housing stock is'in good condition. However, the City's Code Enforcement Office has identified four older neighborhoods characterized by older housing which is beginning to exhibit signs of deferred maintenance such as peeling paint, worn roofs, and cracked asphalt driveways. Table 15 summarizes the physical; problem conditions of these older residential neighborhoods. The Housing Element will establish a program directed at , goo"rovin ho sin stock in these areas throu h tar eted rehabilitation assistancerp"$e„ y U� �s. , Table 15: Older Residential Neighborhoods for Potential Housing Rehabilitation Neighborhood Characteristics Problem Conditions #1 Northwest Diamond Bar: - Land use: single-family - Deferred maintenance Happy Hollow/ Sunset residential - Cracked asphalt driveways Crossing/ Prospecters - Constructed 1962 - 1973 #2 Northwest Diamond Bar: - Land use'single-family' - Deferred maintenance Ballena/ Laspino/ Pinto Mesa residential - Cracked asphalt driveways - Constructed 1964 -1967 #3 Central Diamond Bar: - Land use: single-family - Deferred maintenance Moonlake/ Northampton A residential f - Cracked asphalt driveways - Constructed 1965 - 1979 #4 Central Diamond Bar. - Land use: single-family - Deferred maintenance Castle Rock/ Pathfinder residential - Cracked asphalt driveways i - Constructed ca. 1964 Source: City of Diamond Bar, "Officeof Code Enforcement, May 2000: 4. Housing Costs Evaluation of sales'prices and rental rates provides information on the affordability of the City's housing stock to various income groups. - Housing Prices " According to the 1990 Census, the median value of a housing unit in Diamond Bar was $272,900, significantly higher than the Los Angeles County median of $226,400. However, the value reported by'the Census was the respondent's estimate of how much the property would sell for if it were for sale; it does not represent an actual market value. Recent market data from the California Association of Realtors (CAR) summarizes home sales by quarter. According to CAR, the median sales price of a home in Diamond Bar for the first quarter of 2000 was $221,000, compared to median sales price of $187,000 for Los Angeles County. CAR data is based on actual sale transactions completed in the first quarter of 2000. Figure 8 compares median home prices for Diamond Bar, nearby cities, and Los Angeles County based on home sale during the first quarter of 2000; this data includes sales of both 2-19 NeedsHousing ' ', single family homes and condominium units. Safe prices recorded for Diamond Bar"andChino Hills were similar; the highest sale prices were recorded in Yorba Linda. Figure.$: Median Home Sales Price $330,000 $350,000 $ $300;000 $2so.000 $262.soo ,' $250,000 $22,0004 25,000 $�s7,000 $200,000 M i $150,000 $100,000- - $50,000., ry ., $O Brea Walnut LA County Diamond Bar Chino Hills Yorba Linda ' 9 Source: California Association of Realtors, 1st Quarter 2000. Detailed housing .market sales data for Diamond Bar are provided in Tables16 and 17. Based on sales volume of nearly 500 single family homes, the median sale price for the period July 1999 through March, 2000 was $253,000. During this period, there were also approximately 300 jl, condominium units sold at a median sale price of $129,000 Most single family home sales were for 3- and 4 -bedroom units while most condominium sales were for 2 -bedroom units. The wide ! range of prices for single family homes and for condominiums is indicative of the variety in size, location,, quality and amenities available in Diamond Bar. PIT Table'16 Prices of Si9 yn le-Fami Homes - July 1999 to March 2000 Number of Median Average Number of j Bedrooms Price Price Price Range Units Sold % 2 $203,000 $325,500 $196,000 - $700,000 4 3 $226,000 $246,148 $151,000 - $688,000 179 4$278,000 $304,36$153,000 - $2,000,000 275 5 or more $311,000 $4821396 $244,000 - $1,700,000' 26 Total $253,000 $292,551 $151,000 - $2,000,000 484 Source: Dataquick based on County Assessor, files, July 1999 -March 2000. Lj h 2-20 Number of Bedrooms Median Price Average Price Price Range Number of ( Units Sold 1 $78,750 $78,150 $66,000 - $90,000 10' 2 $323,000 $125,188 $70,000 - $242,000 197 3 $178,000 $172,797$55,000 - $241,000 95 4 or more $225,000 $224,900 $199,000 -$253,000 5 Totals $129000 $145,012 $55,500 - $253,000 307 Source: Dataquick based on County Assessor files, July 1999 March 2000. Housing Rental Rates The 1990 median contract rent fora housing unit in Diamond Bar was $888, again significantly higher than the Los Angeles County median contract rent of $570. The census defines contractrent as the monthly rent agreed to or contracted for, regardless of any furnishings, utilities, fees, meals, or services that may be included. Table 18 is a comparison of current rental rates in Diamond Bar and Brea; other communities to which comparison was made for home sale prices have very few apartments. In the City of Diamond Bar, most apartments with rental listings were constructed; in the late 1980's, and have W been compared to projects of similar age and size located in Brea. Rents in Diamond Bar were slightly higher than in Brea, although Diamond Bar does have 3 -bedroom apartments available for , rent, whereas Brea had no larger units listed. Table 18: Representative Apartment Rents - May 2000 Sources: SpnngStreet.com, May, 2000 In addition to apartment rentals, condominium units may be offered for rent from time to time. -t' Recent lease rates for 2 -bedroom condominiums have ranged from $900 to $1,350 dollars per month with a minimum lease term of 12 months. The fact that these units leased within a short` time of listing indicates the strong demand for rental housing in Diamond Bar. 2-21 Range of Rental Costs Jurisdiction Bedrooms Monthly Rent Unit Size Diamond Bar 1 -bedroom 2 -bedroom 3 -bedroom $895 - $1,020 -708 --80C sq.ft. $935 - $1,275 - 923 -1,010 sq.ft. 1, $1,035 ` 1,000 sq.ft. Brea 1 -bedroom 2 -bedroom 3 -bedroom $810 - $905 $1,000 - $1,`145 N/A 708 - 800 sq.ft_ 886 - 1,100 sq.ft. N/A' Sources: SpnngStreet.com, May, 2000 In addition to apartment rentals, condominium units may be offered for rent from time to time. -t' Recent lease rates for 2 -bedroom condominiums have ranged from $900 to $1,350 dollars per month with a minimum lease term of 12 months. The fact that these units leased within a short` time of listing indicates the strong demand for rental housing in Diamond Bar. 2-21 �4� Housing Costs and Affordability Housing affordability can be referred by comparing the cost of renting or owning a home in Diamond Bar with the maximum affordable housing costs to households of different income levels. Taken together, this information can reveal who can afford what size and type of housing as well as indicate the type of households that would likely experience overcrowding "�' or overpayment. The federal Department of Housing and Urban 'Development (HUD) .conducts annual household Income surveys for metropolitan areas across the he country, including Los Angeles County. These income surveys are adjusted for differences ;in' the type, and size of a family. HUD uses these income levels to determine themaximum amount that a household could pay for housing and their eligibility for federal housing'as>istance. According to HUD, the 2000 Area Median Family Income ON (MFI) for a four -person household' n Los'Angeles County is $52,100. Tables 19 and 20 below provide the annual income for very low, low, and moderate -income households by the maximum affordable housing payment based on the federal standard of 30 percent of gross household income. standard, housing costs for utilities, taxes, and property insurance are also shown. Maximum affordablehome prices "are based on household income and i purchase assumptions. Maximum affordable rent is based on household income, indexed forfamily size and taking into consideration apartment size. Table 19: Affordable Home Prices by Income Category k i Note: Calculation of affordable mortgage and home price based on an 8%1 interest rate, 1011/6 downpayment, Property. family, of four persons. Monthly Taxes, Table 20 Affordable Rents by Income Category Max. Income Group Income - Maximum Utility; Affordable Monthly Affordable Utilities, Affordable Affordable Max. Income Income Housing Homeowner's Mortgage 30 -Year Affordable. Group Limits Cost Insurance Payment Mortgage Home Price Very Low $26,050 $651 $150 $501 $68,275 $75,900 Low $41,700 $T,042 $200$842 $114,750 $127,500 Moderate $62,500 $1,562 $200 $1,362 $185,600 $206,200 Note: Calculation of affordable mortgage and home price based on an 8%1 interest rate, 1011/6 downpayment, and g County _ y limits assume a -Los Angeles Coun Area Median Famii Income of $52,100 for2000. Income family, of four persons. Table 20 Affordable Rents by Income Category Income Group Income - Maximum Utility; Affordable Monthly Limits Housing Cost Allowance Payment Very Low $26;050 $651 $50 $601 (0-50% MFI) Low $41,700 (51-80%o MFI) Moderate $62;500 $1-,562 $50 $11512 (81-1200/oMFI) Note: Calculation of affordable rent assumes a maximum housing cost of 30 percent of gross income, including utility cost. Income limits assume a family of four persons and therefore imply a 2 -bedroom apartment. 2-22 i! Housing Needs Assessment: Very Low Income Households (0 to 50 percent of MR). Two-bedroom apartments in Diamond Bar rent for approximately $900 to $1,200 per month which significantly exceed the "affordable" rent level of approximately $700 per month for a Very Low Income family of four. Some form of subsidy or affordable housing incentives would be required to provide affordable rental units to these households. Low Income Households (51 to 80 percent of MFI). With an affordable monthly payment of approximately $1,100, a low-income household would be able to rent a variety of 2- or 3 -bedroom apartment or condominium units in Diamond Bare The best homeownership option for low-income households is a two-bedroom condominium. Median price for this size unit was $123,000 based on sale of nearly 200 two-bedroom condominiums between July 1909 and March 2000. Although Low Income households generally have adequate income to support mortgage payments, they. frequently lack savings for the required downpayment and closing costs associated with home purchase. First-time homeowners may require assistance with downpayment and closing costs. Moderate Income Households (81 to 120 percent of MFI). Moderate income households can afford all rental options in Diamond Bar, including single' -family homes. With a maximum affordable purchase, price of approximately $200,000, moderate4ncome households can afford to purchase most condominiums, as well as many older single-family homes. However, the required downpayment and/or closing costs may also be obstacles to home purchase for moderate -income households. 5. Assisted Housing At Risk of Conversion State Housing Element law requires cities to prepare an inventory including all assisted multi -family rental units which are eligible to convert to non -low-income housing uses due to termination of subsidy contract, mortgage; prepayment, or expiring use restrictions: Under the State Housing Element law this inventory is required to cover a 10 -year evaluation period following the statutory due date of the Housing Element (July 1, 2000). Thus this at -risk housing analysis covers the period from July 1, 2000 through June 30, 2010.; The City of Diamond Bar has one assisted housing project for seniors, the 149 -unit Seasons Apartments (formerly "Heritage Park"), constructed in 1988. This protect predates City incorporation and was originally financed under the Los Angeles County Multi -family Mortgage Revenue Bond program. The ,project was refinanced in November, 1999 under the California Community Development Authority's Multifamily Housing Re funding Bond. According to thelerms of the new bond agreement, income restrictions for residents and corresponding rent limits were set. For the "- duration of the bond which expires 12/01/2034, all units will be affordable. 30 units (20%) will be very low income at 50% AMI, 82 units (251/6) will be low income at 80% AMI, and 37 units will be moderate income defined at 100% AMI. The Seasons Apartments are owned by the Corporate Fund for Housing, a non-profit organization. Long-term affordability of the project is assured for the life of the bond, until December 2034. There are no assisted housing units in the City of Diamond Bar at risk of conversion: F F.a 2-23 Jurisdiction . Households with any housing problem Housing Needs _ _ Overcrowded > 1.0 person/room City of Diamond Bar ,y C. REGIONAL HOUSING, NEEDS Lj State law requires all regional councils of governments, including the Southern California 49% Association of Governments (SCAG), to determine the'existing and projected housing need for its 55580 et. determine the of'need 19% ' region (Government Code Section seq.) SCAG must also share allocatedto each city and county within the SCAG region. This is called the Regional Housing °° Needs Assessment (RHNA).' 1. 'Existing Housing ,Needs A continuing priority of communities is enhancing or maintaining their quality of life. A key measures of quality of life in a community, is the extent of "housing problems". The Department of Housing and U rbanr Development and SCAG have developed an, existing need statement that details the number of households which are paying too much for housing or live in overcrowded units: These conditions are defined below. Overcrowding: refers to a housing unit which is occupied by more than one person per room, excluding kitchens, bathrooms, hallways and porches, as defined by the Federal Government. Overpayment: refers to a household paying more than; 30 percent of its gross income for housing (either mortgage or rent), including cost of utilities, property insurance, and real estate taxes as defined by the Federal Government. I According to the 1990 Census, an estimated 45 percent of Diamond Bar's households have housing problems including overcrowding and overpayment. Cost burden is the greatest housing problem for residents of Diamond Bar; there was very little overcrowding. Table 21 compares overcrowding and overpayment for Diamond Bar to Los Angeles County. Table 21: Housing Problems Jurisdiction . Households with any housing problem Overpayment Cost burden > 30% Overcrowded > 1.0 person/room City of Diamond Bar 45% 41% 6% Los Angeles County 49% 39% - 19% ' Although overcrowding is not a significant problem in Diamond Bar, it was more pronounced for renters than for owners. According to the 1990, census, 9 percent of all renter households were overcrowded, compared to 5 percent of owner households. These rates of overcrowding are significantly lower than for Los Angeles County which reported overcrowding among 27 percent of renter households and 10 percent of owner households. SCAG RHNA99 estimated that 11 percent of renter households were overcrowded in 1998. T` Overpayment Housing overpayment occurs when housing costs increase faster than income. In Diamond Bar, ; like most urban communities in California, it is not uncommon to overpay for housing. However, to the extent that overpayment is typically concentrated among the most vulnerable members of the community, maintaining a reasonable level of housing cost burden is an important contributor to quality of life. Special needs renter households such as seniors and large families often have the greatest cost burden for housing. The 1990 Census indicated that among senior renters, approximately 50 households had a cost burden greater than 50 percent. Very Low and Low Income large family households had the greatest cost burden. Approximately 20 percent of the City's 412 large family households had a rental cost burden greater than 50 percent: 2. Future Housing Need Future housing need refers to the share of the region's housing need that has been allocated to a -community. Southern California Association of Governments (SCAG) calculates future housing need based upon household growth forecasts provided by communities, plus a certain amount of units needed to account for normal and appropriate level of vacancies and the replacement of, units that are normally lost to conversion or demolition. f - In allocating the region's future housing needs to different jurisdictions, SCAG is required to consider various planning considerations in State law (Section 65534). The planning r. considerations are as follows: (1) market demand for housing; 2) type and tenure of housing; (3) employment opportunities; (4) commuting patterns; (5) suitable sites and public facilities; (6) loss of assisted multifamily housing; (7) special housing needs; and (8) reduction of impaction of lower income households. In 1999, SCAG developed its regional housing need assessment based on forecasts contained in the regional transportation plan. This contained Diamond Bar's population, employment and household forecasts from 1998 through the Year 2005.These growth forecasts are the basis for determining the amount of housing demand. Between 1998 and 2005, Diamond Bar's assigned Regional Housing Needs Assessment (RHNA) assumes that total households will increase by 151 for the present Housing Element planning cycle. Once household growth is determined, SCAG makes an adjustment to allow fora sufficient" number of units needed for normal vacancies and replacements for demolitions and conversions. The vacancy and demolition calculations are based upon average rates developed for the San Gabriel Valley. SCAG then applies a' "fair share" formula to determine the units to be affordable to State mandated income levels - very low, low, moderate, and upper income. ,1 _ 225 iy h L, NeedsHousing - - After vacancy adjustments and housing unit losses are calculatetl, Diamond Bar has a total RHNA of 144 units. However because of rounding of percentages, When the housing units required for each income group are totaled, the sum of the units is 143. Table 22 describes Diamond Bar's share of the ;region's future housing-, its total allocation and the relative breakdown by'affordability level. � Table 22: Diamond Bar's Draft Regional Housing Needs Assessment (RHNA) Income Group Income Limits Housing Units Distribution I ,, P Very Low (0-50% MR) $26,050 23 16% Low (51-80% MR) ; $41,700 17 12%- Moderate (81-120% MR) $62,500 27 19% Above Moderate (> 120% MR) Not Applicable 76 53% TotalNeed143 100%' Li Annual Need 19 13% Source: Southern Califomia Association of Governments (1998). i Because SCAG's "fair share" formula relies upon rounded percentages the sum of the housing units required for the individual income groups is 143 rather than 144. However, as discussed in Section 4 more than 76 housing units have been constructed in the nabove moderate" income j group since January 1998 and so the city will achieve the 144 unit RHNA. i G 2=26 77 Constraints Housing 3 HOUSING CONSTRAINTS The provision of adequate and affordable housing is constrained by a number of factors. This section assesses the various market, governmental, and environmental factors that may serve as a potential constraint to housing development and improvement in Diamond Bar. ' F A. MARKET CONSTRAINTS 1 Construction Costs The cost of building materials and labor are major factors associated with the feasibility of constructing new housing units. Residential construction costs range from approximately $60 to $85 per square foot fora good quality single-family home, depending on the materials, amenities and finished details, and from $59 to $82 per square foot for multi -family construction (City of Diamond Bar Building Permit.Cost Calculations). A reduction in amenities and the quality of building materials (above a minimum acceptability for health, safety, and adequate performance) could result in lower sales prices. In addition, prefabricated factory -built housing may provide for lower priced housing by reducing construction "- and labor costs. Another factor, related to construction costs is the number of units built at one time. As the number increases, overall costs generally decrease as builders are able to take advantage of the benefits of economies of scale. This type of cost reduction is of particular benefit when density bonuses are used for the provision of affordable housing. 2. Land Costs A key component of the total cost of housing is the price of raw land and any necessary improvements., Homebuilders typically purchase entitled land, but the cost of infrastructure improvements often exceeds the actual land purchase price. The diminishing supply of land available for residential construction, combined with a fairly high demand for such development, has served to keep the cost of land relatively high, particularly in built -out areas. A major'' constraint to providing affordable housing on remaining vacant hillside parcels in Diamond Bar is the high cost of construction in hillside areas. Another cost constraint for construction in areas with steep topography is the low ratio of developable area to total land area. Re- cent. residential; projects in hillside areas have developed large luxury homes priced at more than $500,000. These developments have large amounts of open space and only 25 - 30 percent developable' land. 3. Availability of Mortgage and Rehabilitation` Financing The availability of financing affects a person's ability to purchase or improve a home. Interest rates are determined' by national policies and economic conditions, and local governments can do little to affect these rates. 'Jurisdictions can, however,, offer interest rate write-downs to extend home purchasing opportunities to a broader economic segment of the population. In addition, government insured ` loan programs may be ,available toi reduce mortgage downpayment requirements. 3-1 Under the Home Mortgage Disclosure Act (HMDA), lending institutions are required to disclose information on the disposition of loan applications and the income, Igender, and race of loan applicants. As shown in Table 23, approximately 69 percent of the 2,374 appiications for conventional mortgage loans to purchase homes in Diamond Bar in 1998 were originated (approvetl by lenders and acoepte,d'by applicants), higherthan the nationWide ndrtgageorigination rate of 60 percent. The overall denial rate was 12 percent, while 20 percent of all Iconventional Than applications were withdrawn; closed for incompleteness, or not accepted by the applicants. At 20 denial rate for low -Income applicants was the highest among the percent, the de pp g g three income groups. However, only 8 percent of applicants for conventional mortgages in Diamond Bar, were low-income (<80% MR) while 20 percent of"app licants were moderate income (86-120% MR), and two-thirds of applicants were upper income (>120% MR). ; This reflects the fact that fewer, homes on the s market are priced at levels affordable to low and moderate income households. Table 23: Disposition of Home Purchase Loans Conventional Loans Government; -Assisted Loans Applicant Income Total % % % s Total % % Applications Originated Denied Other; Applications Originated Denied Othee Low -Income 184 63.0% ' 20.1% 16.8% 116 77.6% 10.3% 12.1°10 (< 80% MFI) Moderate -Income 475 73.3% 11.2% 15.6% 158 73.4% 9.5% 17.1% (80-119% MR) , Upper Income 1,595 70.4% 9.7% 19.9% 141 69.5% 10.6%2 19.9% 1209/6 MFI) Not Available 120 33.3% 27.5% 39.2% 17 47.1% - 11.8%0 41.1% Total 2,374 $8.5%' 11.7% 19.8% 432 72.2% 10.2% Source.: Home Mortgage Disclosure Act (WMDA) Data, 1998 : "Other" includes applications approved but not accepted, files dosed for incompleteness, and applications withdrawn. �' b Diamond Bar had a relatively small number of applicants for government -assisted loans, such as FHA, VA and FmHA, The 432 applications for government -assisted loans constitute less than one- fifth the number of conventional loan applications? =Among the applications for government - assisted loans, the denial rate for low-income applicant households was also higher than that for moderate- and upper income applicants.' However, it should be noted that low-ineome households F have a much better chance of receiving approval under a government -assisted loan than ,a I b low- conventional loan. Nearly 80 percent of the applications for government -assisted loans y ' income households were originated, in comparison to 63 percent for conventional loans. 01H Table 24 shows the disposition of conventional andgovernment-assisted home improvement loans. Compared to mortgage loans, home improvement loans were much more difficult to secure, as is typical in most jurisdictions. The overall approval rates forconventional and government -:assisted a home improvement loans were very low: only 41 percent and 38 percent, respectively. Important'` factors for determining eligibility for home improvement loans include the amount of owner equity in a property, the current appraised value; of the home, and the applicant's household debt. r Nearly 20 percent of Diamond Bar housing units are over thirty years in age, the age at which homes typically begin to require major repairs and upgrading. An additional 30 percent of the City's 3-2 - s Housing Constraints F, housing stock will reach 30 years in age over the next decade. The relatively high denial rates for home improvement loans among low- and moderate -income households support the importance of government sponsored rehabilitation assistance for these households. Increasing the availability of financing sources for households to improve or rehabilitate their homes is important to improving the overall quality of housing in DiamondBar. f Table 24: Disposition of Home Improvement Loans Applicant Conventional Loans Government -Assisted Loans Income Total Applications % { Originated % Denied % Other' Total Applications % Originated % Denied % Other* Low-income, (< 80% MR) 1061 29.2°!° 20.8°!° 31 22.6% 61.3% 16.1% Moderate -Income (80-119% MR) 1041 27.9% 47.1% 25.0% 43 27.9% 60.5% 11.6% Upper Income (=h 120% MR) 309 44.7% 32.7% 22.71/6 85 51.8% 25.9% 22.4% Not Available 29 82.8% 6.9% 10.3% 11 18.2% 36.4% 45.5% Total 548 40.5% 37.49% 22.1% 170 38.2% 41.8%° 20.0% 1 B. GOVERNMENTAL CONSTRAINTS Aside from market factors, actions by the'City can have an impact on the price and availability of housings Land use controls, site improvement requirements, building codes, fees, and other local programs intended to improve the overall qualityof housing may serve as potential constraints to the development and improvement of housing., 1. Land Use Controls C The Land Use Element of the General Plan sets forth the City's policies for guiding local development and growth. These policies, together with existing zoning regulations, establish the amount and distribution of land uses within the City. The Diamond, Bar General Plan, provides for six residential land use categories, as shown in Table 25. Densities range from one to 20 units per acre, with the majority of the city designated for low density single family development at an average' density of 3 units per acre. In addition to six residential land use districts, the Land Use Element provides for residential uses within the Specific Plan Overlay and Planning Area classifications.` Development within areas designated Specific Plan or Planning Area are processed through use of a master plan or specific plan pursuant to Government Code Section 65450; a planned unit development, or similar mechanism, and development intensities must be'consistent with those specified in the;General Plan. Specific Plan and Planning Area projects must provide a greater level of community amenities and cohesiveness, achieve superior design, and create' a more desirable"i living environment than could be achieved through conventional subdivision design and requirements. The General Plan Land Use Map designates four areas as mixed use Planning Areas, encompassing over 1,200 acres. Two of these Planning Areas include a residential component, s providing for an additional 274 housing units. ,PA -1 which includes the Tres Hennanos Ranch provides for 144 units, while PA -2 located east of Diamond Bar Boulevard and north of Grand Avenue provides for 130 units. The General Plan currently designates one area with a Specific Plan overlay, a 3,500 acre agriculturaUsignificantecological area within the City's southern sphere of influence. 3-a i !wm 11111171 Mm" 111 1`77 Prior Zoning Maximum General Plan District(s) and Dwelling Units Designation Minimum Lot Size per Acre Description Rural Residential (RR) I R-1 10,000 1 DU/ acre Hillside areas intended for rural living, RPD 10,000 including the keeping of animals, with I R-1 9,000 supporting accessory structures. R-1 8,500 Maximum allowed density for NEW residential subdivisions will be 1DUI gross acre or lower densities where required by Chapter 22.22 (Hillside Management). Low'Density R-1 ° 10,000 3 DU/ acre Intended primarily for parcels Residential (RL) RPD 10,000 developed with existing; detached Max 3 DU/ acre R -A 10,000 single-family dwellings. Maximum R-1 9,000 allowed' density for NEW residential R-1 8,500 subdivisions will be 3 DU/ gross acre. Low Medium Density R-1 8,000 5 DU/ acre Intended primarily for existing Residential (RLM) RPD 8,000 subdivisions developed with detached R -A 8,000 single-family dwellings_' Maximum R-1 TOG allowed density; for NEW residential R-1 6,000 subdivisions will be 5 DU/ gross acre. R-2, Medium Density R-3 5,000 12 DU/ acre Intended primarily for areas Residential (RM) developed With existing planned townhome, condominium, apartment, mobile home, and other multi -family projects. Maximum allowed density for NEW residential projects will be 12 DUI gross acre. Medium High Density R-3 5;000 16 DU/ acre Intended for areas of existing and Residential (RMH) planned townhome, condominium, apartment, other multi -family projects and mobile home parks. Maximum allowed density for NEW residential projects will be 16 DU/ gross acre. High Density R-3 5,000 20 DU/ acre Intended for areas of existing and Residential (RH) proposed high density condominium and apartment projects, other high density residential projects, and mobile home' parks. Maximum allowed density for NEW residential projects M11 be 20 DU/ gross acre. M. . . _ a 2. Residential Development Standards Diamond Bar's 1998 Development Code, provides for the following residential zones, consistent with the six residential land use districts in the General Plan: > • Rural Residential (RR) • Low Density Re Residential (RL)' Low Medium Re • sidential (RLM) •Me i turn Ji y'Residential (RM) pghDensity Medium° (RMH) •High Density Residential (RH) When the City 'incorporated in 1989, development standards were governed by the Los Angeles County zoning !ordinance. Upon adoption of the General Plan in 1995, the City began to work on its own development. procedures and zoning standards which it adopted as a comprehensive Development Code in 1998. The prior zone districts (R-1, R-2, R-3 etc.) identified in Table 25 and p' yg Map; wi11 be, replaced with the new, simplified zone districts. depicted on the Cit's Zonin The development standards forthese zones are summarized in Table 26. Development densities are regulated by:minimum' lot size, maximum density, required setbacks and height limits. Multifamily residential zones RM, RMH and RH provide for densities of 12 -20 units per acre, with density bonus provisions specified in the Code projects which incorporate an affordable housing component. These standards, when viewed in the content of the entire community, 'vffer a balance of housing opportunities: All residential zones have a building height limit of 35 feet, providing for up to three-story structures. There are 1ho, lot coverage or minimum unit size restrictions which might otherwise restrict the maximum building envelope achievable and thus serve as a constraint to achieving maximum permitted densities �r �# 3'-6 Table 26: Residential Development Standards F Source: Diamond Bar Development Code, November 3, 1996: r. Notes: (1) Minimum area for parcels proposed in new subdivisions, except as otherwise provided by Section 22.08.050 (Minimum Lot Area), and chapter 22.22 (Hillside Management). Condominium, townhome, br planned development projects may be subdivided with smaller parcel sizes for ownership purposes, with the minimum lot area requirement determined through the subdivision review process, provided that the overall development site complies with the lot area requirements of the Code. (2) Maximum number of dwellings allowed for each specified unit of land. The approval of a Conditional Use Permit within areas subject to Section 22.22.040 (Hillside Management - Density) may result in fewer dwelling units being allowed than the maximum density shown. See also chapter 22.18 (Affordable Housing Incentives/ Density Bonus Provisions) for possible density bonuses. (3) Front setbacks listed are minimums. Fof s'ngI -family detached tract development, a minimum 5 -foot setback variation for adjacent residential units is required (4) Maximum allowable height for structures ee Section 22.16.060 (Height measurement and Height Limit Exceptions). w. 3-7 Requirement by Zoning District Development Feature----- RR RL RLM RM,RMH RH Minimum Lot Area (1) 1 acre' - 10,000 sq.ft. 8,000 sq.ft. 5,000 sq.ft. Residential Density, (2) 1 single-family unit 1 single-family 1 single` -family 12 dwellings per 16 dwellings per 20 dwellings per per lot unit per lot; 3 unit per lot, 5 per gross acre gross acre gross acre per gross acre gross acre Setbacks Required Front (3) 30 ft. 20 ft. 20 ft. 20 ft. 20 ft. 20 ft. Sides (each) 15 ft. on one side, 10 ft. on one side, and 5 ft. on the 5 ft. 5 ft 5 ft; plus 1 foot for and 10 ft. on the other, but not less than 15 ft. each story over 2, other; but not less between structures on adjoining , than 25 ft. between parcels. structureson adjoining parcels. Street Side 15 ft., reversed 10 (t., reversed 10 ft., reversed 10 ft., reversed 7.5 ft., reversed 7.6 ft., reversed corner lot; 10 feet corner lot; 5 ft. - corner lot; 5 ft. corner tot; 5 ft comer lot; 5 ft:- - corner lot; 5 ft otherwise otherwise otherwise otherwise otherwise otherwise Rear 20 ft. 15 ft. 15 ft. 15 ft. 15 ft. 15 ft. Height Limit (4) 35 feet F Source: Diamond Bar Development Code, November 3, 1996: r. Notes: (1) Minimum area for parcels proposed in new subdivisions, except as otherwise provided by Section 22.08.050 (Minimum Lot Area), and chapter 22.22 (Hillside Management). Condominium, townhome, br planned development projects may be subdivided with smaller parcel sizes for ownership purposes, with the minimum lot area requirement determined through the subdivision review process, provided that the overall development site complies with the lot area requirements of the Code. (2) Maximum number of dwellings allowed for each specified unit of land. The approval of a Conditional Use Permit within areas subject to Section 22.22.040 (Hillside Management - Density) may result in fewer dwelling units being allowed than the maximum density shown. See also chapter 22.18 (Affordable Housing Incentives/ Density Bonus Provisions) for possible density bonuses. (3) Front setbacks listed are minimums. Fof s'ngI -family detached tract development, a minimum 5 -foot setback variation for adjacent residential units is required (4) Maximum allowable height for structures ee Section 22.16.060 (Height measurement and Height Limit Exceptions). w. 3-7 Unit Type Parking Requirement Single-familyspaces in a fully enclosed garage. In hillside areas, additional parking for guests may be required by the director. Duplex housing units spaces for each unit, in. a garage Multi -family dwelling,Studio units - 1 spacefor each unit, in a garage, plus guest parkingT! {`): j condominiums and other attached dwellings. 1 bedroom or more - 2 spaces in a garage for each unit, plus 0.5 additional paces for each bedroom over 2, plus guest parking O. Mobile homes (in Mobile spaces for each mobile home (tandem parking allowed in an attached parks) k carport), plus guest parking ('). Secondary residential units', 1 space (carport or garage). in'addition to that required for a.single-family unit. Senior housing proiects 1 space for each unit with half the spaces covered, plus 1 guest parking spli acefor each 10 units. Senior congregate care facilities �'I 0.5 space for each residential unit, plus 1, space for each 4 units for guests and employees. Group.quarters (including j 1 space for each bed,!plus 1 space for each 8 beds for guest parking, 1 boarding houses,, rooming, 1I,1 ;apace for each employee on largest shift. houses, dormitories, and organizational houses) Source: Diamond Bar Development, Code, November 3,1998 (.)Guest parking shall be provided atthe ratio of 1 space for each 4 required parking spaces. Spaces shall be dispersed evenly throughout the proteot and clearly marked for guest parking only. The City has had one high de nsity condominium proiect:developed built which both met the City's " arkill standards ; ntl was a to IbI achieve a proximate 25 units/acre. I,s? Affordable Housrnq lncerttives/ Density Bonus Provisions l In order to specifically facilitate the development of affordable housing, the City utilizes Affordable Housing; Incentives/ Density Bonus Provisions (Development Code Chapter 22.18). Incentives i provided for in, Chapter'2:18 apply to developments of five or more dwelling units. If a density bonus and/or other ince4ves' cannot be accommodated on a parcel due to strict compliance with the provisions of the Development Code, the Council is authorized to waive or modify the LJ development standards as necessary to accommodate all bonus units and other incentives to which the development is entiltled. L 3-8 h The density bonus consists of up to 25-percent increase in the number of dwelling units normally allowed by the zoning district. A qualifying project is entitled to at least one of the following incentives identified by State law (government code Section 65915(b)): A reduction in the ,parcel development standards of the Development Code (e.g., coverage, setback, zerolot line and/or reduced parcel sizes, and/or parking requirements), Approval of mixed-use zoning in conjunction with the housing project if non-residential land uses will reduce the cost of the housing project, and the non-residential land uses gp project surrounding development; ,and are compatible with the housing ro ect and Other' regulatory incentives or concessions proposed by the developer or the City that will result in identifiable cost reductions: 3. Provisions for a Variety of Housing Types Housing element law specifies that jurisdictions must identify adequate sites to be made available through appropriate zoning and development standards to encourage the development of various types of housing for all economic segments of the population, including multi-family rental housing, factory-built housing, mobile homes, emergency shelters, and transitional housing. Table 28 summarizes housing types permitted in each of the residential zone districts in Diamond Bar. Table 28:. Housing Types by Residential Zone Category Residential Housing Zone Types Permitted RR Rt_ RLM RM RMH RH Conventional Single Family ✓ ✓ ✓ ✓ ..�, Duplexes Multi-Family 'Dwellings Second Units ✓ ✓ �/• ✓ ✓ T� Senior Citizen Housing � ✓ Mobile Nome Parks ✓ ✓ � C '_ - Care Facility: 6 or fewer persons C C C C �/ ✓ Care Facility: 7 or more persons Source: Diamond Bar Development Code, November 3, 1998 C C C = Permitted C Conditionally Permitted 3-9 ,. ; , �ENla`fulrl�irl�l.'i1rn�ll-'f Table 29. Development' Deposits Fee Type Fees Admi .stratve Development ment view 1,000 deRosit $ i I Appeals. $500 or fee to be determined by Deputy City Manager_ Certificate of Compliance $500 fee Conditional Use Permit - $2,000 deposit Development Agreement $3,000 deposit Development (Zoning) Code Amendment $4,000 deposit. " Development Review $2,000 deposit Environmental Impact Report (EIR) or Actual costs including City overhead; Negative Declaration deposit to be determined by Deputy City Manager. General Plan Amendment $5,000 deposit Minor Conditional Use Permit $1,000 deposit Minor Variance $450 fee Preliminary Project Review $1,000 deposit Oil Specific Plan $4,000 deposit Variance $2,000 deposit Zone Change/ Map Amendment, -' $4,000 deposit Zone Variance $2;000 deposit Zone Ordinance Amendment Zoning Clearance ` $2;000 deposit $30 fee Source: Planning Division Fee Schedule, City of Diamond Bar, July 6, 1998 if Lot Line Adjustment, The City's processing fees are cumulative. Far example; an application for a also requires a Minor Variance, both:fees will be charged. ' Also;specified projects may be subject',,,, to a deposit.and an hourly, rate, ratherthan a flat application fee(s), in compliance with the City's Fee Resolution. 1 New residential development projects in Diamond Bar are subject to school fees.'. As mentioned earlier, there are two school districts serving the City. Walnut Valley Unified School District square foot for residential develo Ment e. . "liven " s ace" of all new assesses a fee of $1.93 per p ( 9 9 P or remodeling construction over 500�square feet, nbt' including garage or uncoveredpatio). Pomona Unified'School District assesses a flee of $1.84'per square foot of residentiafdevelopment'. Hence, school fees for anew 2,000 s uare foot single Tamil home would be app o imately $3,600 q 9 y urn would to $3,800 and school fees for a new ;200 square foot condominium approximately $2,200 to $2,300 per unit. S. Building Codes and Enforcement In addition to land use controls, local building codes also affect the cost of housing. The City has adopted the Uniform ;Building Code (UBC) which establishes the minimum standards for new construction. While the City may impose more stringentstandards, it cannot adopt any which are 3-12 THousing Constraints below those of the UBC. No standard has been adopted above the minimum standards of the UBC: 6. Local Processing and Permit Procedures The processing time needed to obtain development permits and required approvals is often cited as a prime contributor to the high cost of housing. Additional time may be necessary for environmental review, depending on the location and nature of a project. Table 30 identifies the City official or body responsible for reviewing and making decisions on each type of application, land use permit and other entitlements, and estimated processing time. Permits which typically involve environmental clearance (e.g. Development Agreement, General Plan Amendment', Specific Plan, Variance) are subject to the Permit' Streamlining; Act, California Government Code Section 69520 which was effective January 1, 1999. The City, has.:prepared a summary chart which �. outlines time requirements for permit processing: -T Table 30, Review Authority for Residential Development Type of Decision or Permit (*) Est Time Director Hearing Officer Planning Commission City Council Administrative Development Review (1'-3 units) 6-8 weeks Final Appeal Appeal Conditional Use Permit 8 weeks Final Appeal Development Agreement'* Recommend Final Development Review (4+ units or 10,000 sq.ft.) 8'weeks Final Appeal General Plan Amendment** Recommend Final Minor Conditional Use Permit 4-6 weeks Final Appeal Appeal Minor Variance 2-4 weeks Final Appeal Appeal Specific Plan.. Recommend Final ApealZoning Clearance (over the counter) 1 week Final Appeal ]FinalVariance" ApealZoning Map Amendment Recommend nal Source: Diamond Bar Development Code, November 3, 1998. Note: The 'Director and Hearing Officer may defer action on permit applications and refer the item,(s) to the Commission for the final decision. " Permit typically involves environmental clearance pursuant to CEQA and is subject to the Permit Streamlining Act_ The following describes thefive-step development review process in Diamond Bar: 1. Application Submittal r-� Applications for land use permits and other matters pertaining to the Development Code must. be filed on a City applicationform,` together with all necessary fees and/or deposits, exhibits, maps, materials, plans, reports and other information required ' by the Development Services Department. Applicants are encouraged to contact the 3-13 �i Housing Constraints Department before submitting an application to verify which materials are necessary for applicationfiling. A prospective applicant is strongly encouraged to request a pre -application conference with the Department before formal submittal of a permit application. The purpose of this conferenceJs to inform the applicant of city requirements as they apply to the proposed development^ project, review the procedures outlined in the Development Code, explore possible alternatives or, modifications, and identify necessary technical studies and required.inforrnation relating to future environmental review. 2. Initial Application review. IN Completeness Review: 'The' Director reviews all applications for completeness and accuracy before they are accepted as being complete and officially filed. Processing of applications does not commence until ail required fees/deposits have been paid. Without , the application fee, or a deposit if applicable,' the application is not deemed complete. h ` The applicant is informed in writing within 30 days of submittal, either that t he a pplication j is complete and has been accepted for processing;' or that the application is incomplete and that additional information, specified in the letter, is required.• I ' ; rt If a pending application is not deemed complete within six months after the first filing with the Department, the application expires and is deemed withdrawn, and any remaining deposit amount is refunded, subject to administrative processing fees. 3. Environmental Assessment After; acceptance of a complete application, the project is reviewed in compliance with, the California Environmental quality Act (CEQA), to determine whether the proposed projectis exempt from the requirements of CEQA or is not a project as defined by CEQA, whether a negative declaration may be issued, or whether an environmental impact report (EiR) is required. 4. Staff'Report and Recommendations A staff report is prepared ;by the Director that describes the conclusions/ findings about OF the proposed land use and development. The repo rti includes recommendations on the _ approval, approval with conditions, ' or disapproval ' of the application, based on the evaluation and consideration of information provided by an initial study or environmental impact report. Staff reports are furnished to applicants at the same time as they are provided to the Hearing Officer, or members of the ;Commission and/or Council, before a hearing on the application. Development Review. An application for Development Review is required for residential projects that propose, four dwelling, units or more (detached or attached) and that involve nuance of aBuildm Permit for construction or reconstruction ' tion of a structure(s) the is g meeting the following criteria: 3-14 0161 M111=6111 • New construction on a vacant parcel and new structures, additions to structures, and reconstruction projects which are equal to 50 percent or greater of the floor ° area of existing structures on the site, or have a minimum 10,000 square feet of combined gross floor area; • Projects involving a substantial change or, intensification of land use (e.g. the conversion of an existing structure to a restaurant, or the conversion of a residential structure to an office or commercial use); or • Residential, commercial, industrial, or institutional' projects proposed upon a descending _slope abutting a public street. Administrative Development Review.' An application for Administrative Development - Review is required for residential, industrial, and institutional developments that involve the issuance of a Building Permit for construction or reconstruction of a structure(s) meeting the following thresholds of review: • Residential projects that propose up to three dwelling: units (detached or attached); Commercial, industrial, and institutional developments that propose up to 10,000' square feet of combined gross floor area; or • Projects that do not' meet the specific criteria for Development Review. 5. Application, , Processing and Review Review with Other Permits. Development Review and Administrative Development Review applications for projects 1hat also require the approval of another discretionary permit (e.g. Conditional Use Permit, Variance, etc.) shall be acted upon concurrently with the discretionary permit and the final determination shall be made by the highest level of review authority in compliance with Table 30. !Notice and Hearings. An application for Development Review or Administrative Development Review is, scheduled for a public hearing once ,the Department has determined the application complete. Record of Decision. Upon completion of the public hearing, the review authority announces and records the decision within 21 days following the conclusion of the public F� hearing. A copy of the resolution is mailed to the applicant. C. ENVIRONMENTAL AND I'NFRASTRUCTU'RE CONSTRAINTS Y Most of the level, easily developable land in Diamond Bar has already been developed, and much of the remaining land is exposed to a variety of geotechnical and topographic conditions which may " \ constrain the development of lower priced residential units. In addition, inadequate infrastructure may also act as a constraint to residential development. Environmental and infrastructure constraints to development in Diamond Bar are described in greater detail below, and are mapped in Figure 9. 3-15 Slope Stability - Landslides and Subsidence Large. portions of Diamond Bar are covered with major hillsides which serve as a significant constraint to development; Figure 9 illustrates those areas of the city with slopes greater than 25 percent. < Development on such severely sloped parcels requires modification to the natural terrain which significantly adds toithe cost of development, In addition to `slope constraints, many of the" hillsides in Diamond Bar have:a potential for landslides. The stability of a slope is attributed to such factors as the soil type,gradient of the slope (particularly those greater than 25 percent), underlying geologic; structure, and local drainage patterns_ The rolling topography and coMposition of local soils throughout Diamond Bar create numerous areas for potential landslide hazards. Although many historic landslide locations have since been stabilized; there still exist a number,of potential landslide areas along the eastern third of',the City, as well ,as,:0 Tonner Canyon (Sphere of Influence), as illustrated in Figure 9: Infrastructure Presently, there are no sewer lines in place in the developed southeastern end of the 1,250-acre development known as The Country Estates. The 800-acre Tres Hermans parcel will also require installation of infrastructure.', Tres Hermans Ranch has moderate slopes and sufficient area to permit construction of affordable housing. While the City's commercial areas are typically less affected by the physical constraints: described above, the major commercial intersections in Diamond Bar are already severely congested and cannot support trip-intensive land uses such as multi-family residential. Eight intersections in the city currently' operate' at Level of Service E or F and experience very poor operating conditions and significant delay; these intersections are illustrated in Figure 9. In addition, Diamond Bar is a "housing rich/jobs poor" community, and needs the limited amount of commercial land designated in the General Plan to maintain its tax base and serve its resident population. D. CONTRACTUAL CONSTRAINTS Many open space areas in Diamond Bar were precluded" from development as a condition of approvalfor the tract. Often, these areas were calculated as the open space requirement for the adjacent development, and additional densities may have been granted in exchange for retaining these areas asopen space. Some residential development in-,Diamond Bar have formed private homeowner's associations, and have placed Covenants, Conditions and Restrictions (CC&Rs) on open space areas in their tracts, thereby limiting' permitted development. In many; instances, the deed restrictions on development in open space areas were a result of trade-offs .to allow greater density in the flatter portions of the residential tract. Major vacant land areas subject to development restrictions are mapped in'Figure 10. 346 SECTION 4 o • _ .. IIS • :. _ • ' - '�, 4. HOUSING RESOURCES Various resources available for the development, rehabilitation, and preservation of housing are available in Diamond Bar. The section begins with an overview of the availability of land resources or residential sites for future housing development, and an evaluation of the City's ability to provide adequate sites to address the its identified share of future housing needs.This section also presents the financial resources available to support the provision of affordable' housing in the community,;. and specifically Identifies' funding amounts for redevelopment set-aside, CDBG and HOME funds available during the five year planning period. V A. AVAILABILITY OF SITES FOR HOUSING An important component of the Housing Element is the identification of sites for future housing development, and evaluation of the adequacy 9 these sites in fulfilling the City's share of regional housing needs (as rdetermined by SLAG) Table 31 shows the Citv's residential develooment potential bar General Plan land use cafe a � Figure 11 identifies the general tocation of vacantsites available for residential development. Table 31: Residential Development Potential` Land Use District Maximum Residential DensityVacant (DU/ac) Acreage Unit Potential Rural Residential (RR) 1 DU/ ac 440 223 Low Density Residential (RL) 3 DU/ac 40 46' Low -Medium Density Residential (RLM) 5 DU/ac 0 - 0 Medium Density (RM) 12 DU/ac 0 0 Medium -High Density (RMH) 16 DU/ac 1.5 24 High Density (RH) 20 DU/ac 14.9 298 Planning Area 1/ Specific Plan Overlay' 720 144 Total �, Source: Development Services' Department. Citv of Diamond Bar Rf-nt.=mhaar 7nr)n i uI Ill • . - Housing -units, built in Diamond Bar since Janua , 1998 can be subtracted from the City's RHNA 1,! t �4 ,�•� uE �w raw a � . construction has, been irustom�� horines selling for $500,000 or more and would therefore,count only as "above modorate income""units. The 1998-2005 RHNA fad called for 23 loin income units, 17 law income units, 27 moderate income units and 76 units far households k'f above moderate income: Thus, Diamond Bar ha"s a'rernaining need of 67 units'within,very low, low and moderate income categories. Giventhe City's zoning designations and the maximum allowable densities comparedto the density thresholds defined above`, `units affordable to ve iow-income ow -i r e to be � located i.n the';#�,if h� Densit RH"zone. � ,�` �, ROW,�p E m xn.{.upe is � I' Availability of Public Facilities and Services All land currently designated forresidential use water lines streets storm , is served b" sewer and o„ drains and telephone electrical and as lines.`, t The iCity collects vinous'impact fees from developers to cover the w costs of providing nedessary services incl irifrastructure. These fees appy to new developments in'the City and annexed portions of the Sphere of influertce. B. FINANCIAL RESOURCES The City has access to a variety of existing and potential funding sources availablle for affordable y housing activities. They include programs from local, state, federal and private resources. The following section describes the two most significant housing funding sources currently available in Diamond Bar:°Community Development Block:Grants (CDBG), and'HOME funtls. For many cities, redevelopment housing ' set-aside funds are one of the primary sources Of financing used for the preservation, improvement, and development of affordable housing. The q City of Diamond Bar had established 'a RedevelopmentProject Area in 1997. However, on August 14, 2000, the California State Supreme Court announced that it will not review a previous appellate court's decision which invalidates Diamond Bar's redevelopment area. The City of Diamond Bar had asked fora review of the decision after the appellate court ruled that the City did not show' sufficient evidence of blight, a requirement for establishing a; redevelopmenfi project area. From per' 4-4 % i y s the beginning, the City has; disputed claims that blight does not exist in the community, and has charged that the definition of blight, as characterized under previous case law, should also apply to Diamond Bar's redevelopmentproject area The appellate court's ruling reversed a 1997 Superior Court decision which found in favor of the City and its redevelopment agency. The Superior Court's decision was then appealed on behalf of the approxirnateiy one dozen residents who'initiated the original lawsuit against the city's redevelopment project area. Table 32: Financial Resources Available for Housing Activities Program Type Program Name Description Eligible Activities 1. Federal Community Grants awarded to the City • ` Acquisition Programs Development Block on a formula basis for Rehabilitation Grant (CDBG) housing and community Homebuyer assistance development activities: Economic development •" Homeless assistance' • Public services Home investment Grants that can be.used for New construction Partnership Act (HOME) various housing activities. Funds Acquisition and Rehabilitation' must be used to Homebuyer assistance' assist low-income Tenant -based assistance households. Planning Section 8 Rental Rental assistance' payments • Rental assistance Assistance Program to owners of private market rate units,on behalf of very low income tenants_ Emergency Shelter. Grants used to improve the Renovation Grants (ESG) quality of existing Conversion of buildings emergency shelters and to Rehabilitation increase the number of - Operating costs sites for shelter development. Section 202; Grants to non-profit Acquisition 13 developers of supportive Rehabilitation housing for the elderly. ` New construction • Rental assistance Support services i I t� II 4-5 s fij i s 4-6 i Table 32 Financial Resources Available for Housing Activities Program Type Program Name Description Eligible Activities 3. Local Programs City of Industry Redevelopment 20 percent of agency tax increment • - New Construction Housing Set -Aside fundsare set- aside for affordable housing 9 Rehabilitation Acquisition activities. City of Industry set-aside is administered by LA County CDC and can be expended within 15 -mile radius. 4. Private Resources/ Federal National Mortgage Association Loan applicants apply to participating lenders for the Homebuyer assistance Financing (Fannie Mae) fallowing programs: fixed Rehabilitation Programs rate mortgages issued by Private mortgage insurers; - mortgages which fund the purchase and rehabilitation of'a home; low down - payment mortgages for single-family homes in underserved low-income and minority communities.' 4. Private California Community Non-profit mortgage New Construction Resources! Reinvestment banking consortium Rehabilitation> Financing Corporation (CCRC) designed to provide long Acquisition Programs term debt financing for (Continued) affordable multi -family rental housing, Non-profit and for profit developers contact member banks. Federal Home Loan Direct subsidies to non- New Construction Bank'Affordable profit andfor-profit Housing Program developers and public agencies for affordable low, m income ownership and rental projects r Low Income Housing Non-profit lender offering 9 • Redevelopment costs Fund L1HF ( ) below market interest, short Site acquisition' term loans for affordable Construction housing in both urban and Rehabilitation rural areas. Eligible `" " applicants include non- profits and government agencies. 4-7 LJ it 1' k Table 32: Financial Resources Available for Housing Activities Program Type so 15011 M I S 0 • Private tenders The Community Reinvestment Act, (CRA) Varies, depending on individual program offered" by LJ Table 32: Financial Resources Available for Housing Activities Program Type Program Name Description Eligible Activities,. �� I � Private tenders The Community Reinvestment Act, (CRA) Varies, depending on individual program offered" by requires certain regulated bank financial institutions to achieve goals for lending in low- and moderate -income neighborhoods. Asa result, most of the larger private lenders offer one or more affordable housing , programs, including first- time homebuyer, housing rehabilitation, or new construction assistance. 1. Community Development Block Grant (CDBG) Funds Through the CDBG program, the federal Department of Housing and Urban Development (HUD) provides funds to local governments for funding a wide range of community development activities for low-income persons. The CDBG program provides formula funding to larger cities and cities (less than 50,000 population) generally compete for funding that is counties, while smaller allocated to and administered by the state or county. Although Diamond Bar's population is large enough to be considered a "larger city", Diamond Bar receives its allocation of CDBG funds through the Los Angeles County Housing and Community Development Department. The CDBG program is very flexible in that the funds can be used for a wide range of activities. The eligible activities include, but not limited to.: acquisition and/or disposition of real estate or property, public facilities and improvements, relocation; rehabilitation and construction (under certain activities: The City currently limitations) of housing, homeownership assistance, anI 'rd clearance allocates most of its CDBG funds to programs and services with less than 10 percent designated for housing activities. 2. HOME Investment Partnership Program Established by the government in 1990, the HOME program is designed to improve and/or expand a jurisdiction's affordable housing stock. Unlike the CDBG program, HOME funds can only be used for affordable housing activities. Specifically, HOME funds can be used for the following lower-income homeownership: building activities which promote affordable rental housing and acq uisition, new construction, reconstruction, moderate or substantial rehabilitation, homebuyer ' assistance, , and tenant -based assistance. There are fairly strict requirements governing the use of the funds. Two major requirements are i i that HOME funds must be: (1) used for activities that target certain income groups (lower income 4-S k 'j 4 �� �� o i i HOUSING ELEMENT -Housing -- • _ 6. Low Income Housing Taz Credit (LIHTC) Created by the 1986 Tax Reform Act, the LIHTC program has been used to encourage the construction and rehabilitation of low-income rental housing. It allows investors an annual tax credit over a ten-year period, provided that the housing ,meets the low-income occupancy requirements: a minimum of 20 percent of the units must be affordable to households at 50 percent of area median income (AMI), or 40 percent affordable to those at 60 percent of AMI. 'The total credit over the ten-year period has a present value equal to 70 percent of the qualified construction and rehabilitation expenditures. This .program has limitations which affect the amount of tax credits received, such, as a ten-year requirement for housing'beng purchased, a minimum'rehabilitation r expenditure "for, ,rehabilitation" projects. The tax credit is typically sold to large investors at a . syndication value. . 7. Mort age Credit Certificates MCC firs ,acme homebuyers ua1�f for The MCC ro ram is desi nedto he low- and moderate�ncome t y q P 9 9 P y �f conventional first mortgage loans by increasing the homebuyer salter -tax income. The MCC is a direct tax credit for eligible homebuyers equal to 20 percent of the mortgage interest paid during the ear. The other 80 ercent of mortgage interest c n still be taken as an income deduction: y Ps 0 iparticipating 'ro ram and has issued 20 MCCs to Diamond Bar is a city m the County -run MCC program date. 8. Assistance Section 8 Rental The federal Sectio8 n program provides rental assistance to low-income persons in need of p g ram affordable housing. There are two types of subsidies under Section 8: certificates and vouchers. A certificatePay s the ;difference between the fair market rent and 30 percent of the tenants' monthly income, while a voucher allows a tenant, to choose housing that may cost above the fair i market rent figure, with, the tenant paying the extra' cost. ,The voucher also allows the tenant to rent a unit below the fair market rent figure with the tenant keeping the savings. The Housing Authority of the County of Los Angeles (HACLA) coordinates and administers Section have their M 8rental assistance on behalf of the unincorporated areas and the cities that do not own housing authorities. In July 2000, 46 households in Diamond Bar were receiving Section 8 rental assistance; 26 of the households were seniors, most of whom resided at the "Seasons" Diamond Bar Senior Apartments. HACLA's current waiting list includes six additional Diamond Bar households requesting Section 8 assistance and 25 households awaiting; conventional public housing. 9. Southern California Home Financing Authority (SCHFA) Programs CHf=A administers a number of ownership and rental housing programs funded with the proceeds ' from tax-exempt bonds. The single-family is offered by the County of Los Angeles for the purpose ofassisting firsttime homebuyers in purchasing homes by offering below-market interest rate loans to qualified borrowers. The program offersr two options: 1) a Low Rate option and 2) a Rebate option which gives the homebuyer a gift of 3.5 percent of the loan amount to be applied toward 4-10 i HousingHOUSING ELEMENT Resources" 0711 C: OPPORTUNITIES FOR ENERGY CONSERVATION Utility -related costs can directly impact the affordability of housing in Southern Califomia. To help0. control utility costs, Title 24'of the'California Administrative Cbde sets forth mandatory energy standards for new development, and requires adoption of an °energy budget": In turn, the home building industry must comply with these; energy standards while localities are responsible for enforcing the energy conservation regulations. The following are among the alternative ways to meet these energy standards. Alternative 1: The Passive solar approach which re u,ires ro ersolar orientation, a riate levels of thermalmass, south facing windows, and moderate insulation levels.Alternative 2: Generally requires higher orientation requirements. levels of insulation than Alternative 1, but has no them�tal m orwmactive e �{ g _ requires, active solar water heating in Alternative 3: Also is withoutive solar design but res Pass!g 4 exchange for less stringent insulation and/or glazing requirements. Additional opportunities for energy conservation include the following techniques: (1) locating the structure on the northern portion of the sunniest' portion of the site; (2) designing the structureto admit the maximum amount of sunlight .into the building and to reduce exposure to extreme weather conditions; (3) locating indoor areas of maximum usage along the south face of the building and placing corridors, closets, laundry: rooms, power care, and garages along the north face; (4) making the main entrance a small enclosed space that creates an air lock between the building and its exterior; orienting the entrance away from prevailing winds; or using a windbreak { . to reduce the wind velocity against the entrance. Southern California Edison Customer Assistance Program Southern California Edison (SCE) offers a variety of energy conservation services under Customer Assistance Programs (CAP). These services are designed to help low-income households, senior citizens, permanently disabled, and non-English speaking customers control their energy use. All CAP participants must meet the federally -established income guidelines. Most of the services offered are available free of charge. ; Southern California Gas Company Involvement Program The Southern California Gas Company offers an energy conservation service known as the Community Involvement Program (CIP). Provided free of charge, this service provides weatherization for the homes or apartments of low-income families, provided they meet the federally -established income guidelines. 4-12 __HOUSING ELEMENT Housing Plan 5. HOUSING PLAN Sections 2 through 4 of the Housing Element establish the housing needs, opportunities and constraints in the City of Diamond Bar. The following Housing Plan section first evaluates the accomplishments of the last adopted housing element and then presents the City's five-year Housing Plan. This Plan sets forth Diamond Bar's goals, policies, and programs to address the identified housing needs of the City. A. SUMMARY OF HOUSING ACCOMPLISHMENTS'' -, Diamond Bar's prior Housing Element was adopted in 1995, and sets forth a series of housing objectives and specific housing program strategies to address the community's needs. A detailed review of the. City's accomplishments under each of these strategies is presented in Appendix A. The following highlights some of the City's primary accomplishments under the 1995 Element: Established the Homebuyer Assistance Program in 1994 and provided assistance to 32 households through the MCC Program and HOP; • Initiated a "Paint the Town" program which combines volunteer labor with CDBG funding for supplies in order to perform residential cleanup and repairs. Participation in the Los Angeles County Rehabilitation Loan Program which provides home improvement grants and loans to low- and moderate -income single-family homeowners; Established a proactive code enforcement program which conducts inspections of all areas of the City on a regular basis; homeowners with code violations may be referred to the rehabilitation loan program or to the "Paint -the -Town" program. • Adoption of local, Development Code which provides improved development processing procedures. Also includes provisions for affordable housing, including density bonuses, second units, and condominium conversion regulations. • Refinanced The Seasons Apartments, extending affordability controls and expanding number of assisted units from 20% to 100% x, Comparison of 1989-1994 RHNA with Units Constructed during 1989-1997 According to the 1995 Housing Element, the City had a'total regional housing need (RHNA) of 781 units to be produced between 1989 and 1994, including 117 very low-, 182 low-, 144 moderate-, and 338 upper-income units. While the RHNA originally covered the 1989 to 1994 planning period, the RHNA has been extended through December 1997 based on direction from the State Department of Housing and Community Development to reflect the revised housing element cycle. Housing developed as of January 1998 is applied to the City's future RHNA for the 1998-2005 period. 5-1 rHOUSING ELEMENT Housing Plan B. GOALS AND POLICIES 4� IT IS THE OVERALL GOAL OF THE PLAN THAT THERE BE ADEQUATE HOUSING IN THECITY, BOTH IN QUALITYAND QUANTITY, TO PROVIDEAPPROPRIATE SHELTER FOR ALL WITHOUT DISCRIMINATION. The goals and policies of the Housing Element presented in the following section address Diamond Bar's identified housing needs and are implemented through a series of housing programs offered through the Planning and Environmental Services Department, Within this overarching goal, the city has established discrete goals and policies to address the development, maintenance and improvement of housing. t GOAL 3 Provide adequate sites through appropriate land use and zoning designations to accommodate future housing growth. 3 Policy 3.1 Maintain an inventory, of potential sites available for future housing development. Policy 3.2 41,11-ar"W11-111 W MR. � Policy 3,3 ycollegesF^ ' ' p of housing forfaculty and. Policy 3.4 Coordinate with local and .universities �n provision staff. 5-4 3 Ll 2000-2005 HOUSING ELEMENT Housing_Plan Housing Construction Need t GOAL 3 Provide adequate sites through appropriate land use and zoning designations to accommodate future housing growth. 3 Policy 3.1 Maintain an inventory, of potential sites available for future housing development. Policy 3.2 41,11-ar"W11-111 W MR. � Policy 3,3 ycollegesF^ ' ' p of housing forfaculty and. Policy 3.4 Coordinate with local and .universities �n provision staff. 5-4 3 2000-2005 Housing Construction Need Income Category units Percent Very. Low '' 23 16% �. Low 17 12% ° Moderate 27 19% Upper 76 53% Total 143 4 M Policy 21 Provide favorable home purchasing options to lower and moderate -income households through City and other homebuyer assistance programs. Policy 2,2 Develop additional outreach and advertising to make more residents aware of homebuyer assistance programs and to enhance program utilization. Policy 2.3 Maintain affordability controls on government -assisted housing units in the City. Policy 2;4 Facilitate the development of second units as a means to provide affordable housing opportunities in existing neighborhoods. t GOAL 3 Provide adequate sites through appropriate land use and zoning designations to accommodate future housing growth. 3 Policy 3.1 Maintain an inventory, of potential sites available for future housing development. Policy 3.2 41,11-ar"W11-111 W MR. � Policy 3,3 ycollegesF^ ' ' p of housing forfaculty and. Policy 3.4 Coordinate with local and .universities �n provision staff. 5-4 3 Policy 4.1 Continue to provide regulatory incentives and concessions to facilitate affordable housing development in the City. Policy 4.2 Promote the expeditious processing and approval of'residential projects that meet General Plan policies and City regulatory requirements. Policy 4.3�' Policy 4.4 "Periodically review City regulations, ordinances, departmental processing procedures and residential fees related to rehabilitation and/or construction to assess their impact on housing costs, and revise as appropriate: ,r I • n la HOUSING ELEMENT H C. HOUSING PROGRAMS The goats and policies contained in Housing Element address Diamond Bar's identified housing 77, needs, and are implemented through a series of housing programs ;offered through the Development Services Department. Housing programs define the'specific actions the City will undertake to achieve the stated goals and policies. ' According to Section 65583 of the State Government Code, a city's housing programs must address the following five major areas: • Conserving the existing supply of affordable housing; • Assisting in the provision of housing; • Providing adequate sites to achieve a variety and diversity of housing; • Removing governmental constraints as necessary; and • Promoting equal housing opportunity Diamond Bar's housing plan for addressing unmet needs, removing constraints, and achieving quantitative and qualitative objectives is describedin this section to the above five areas. ;according The housing programs described on the following pages include existing programs as well as several new programs which have been added to address the City's unmet housing needs. The program summary (Table 34) included at the end of this section specifies for each program the following five-year objective(s), funding source(s); and agency responsible for implementation of the program. i CONSERVING THE EXISTING SUPPLY OF AFFORDABLE HOUSING Conserving and improving the housing stock is an important goal for Diamond Bar; Although the majority of the City's housing stock ism good condition, nearly 20 percent of the housing stock is 77 30 years or older, the age when most homes begin to require major rehabilitation improvements. By identifying older residential neighborhoods for potential housing rehabilitation, the City hastaken a pro -active approach to maintaining the quality of its current housing stook. The focus` neighborhoods' identified bythis Plan as evidencing physical problem conditions can be specifically targeted for City housing improvement. assistance. 1. Residential Code Enforcement; Program The City implements a pro -active Code Enforcement Program. Neighborhood inspections are {, conducted on a regular basis throughout the entire city. The checklist for residential violations includes inoperable vehicles,, trash storage, parking on paved areas only, structure maintenance, l landscape maintenance, and fence and wall maintenance. After the neighborhood inspection, i letters are sent out to all property owners in areaswhere violations have been observed.. Afollow- _ 5-6 LJ J W�HOUSING ELEMENT Housing Plan up inspection will be conducted, at which time, any noticed properties found to be in violation of the Municipal Code are subject to a $100 citation. - When problems are observed, inspectors may refer the residents to the Single Family Rehabilitation loan program, or to civic organizations which assist elderly householders with minor F , paint and repair, yard cleanup and junk cars > through the "Paint the Town" minor -repair and rehabilitation program. Five-year Objective. Continue to implement the code enforcement program, and direct eligible households to available rehabilitation assistance in order to correct code violations. Provide focused code enforcement and rehabilitation assistance in neighborhoods evidencing concentrationsof deteriorating units. 2. Minor Home Repair Program ("Paint the Town") - The City supports the "Paint the Town' minor repair and rehabilitation program which uses volunteer labor and CDBG funds to purchase supplies. Through this annual event organized by the Homeowners Association, civic organizations assist elderly,', low/moderate income householders with minor paint and repair, yard cleanup and junk cars. Applicants are selected by income verification as well as needs assessment. Five-year Objective: Minor repair -and rehabilitation for ten (10) units annually. 3. Single -Family Rehabilitation Program Diamond Bar participates in the Los Angeles County Single Family Rehabilitation Program which assists low/moderate income (120 percent MR) single-family homeowners who need property rehabilitation. The maximum loan amount is $25,000, although loan amounts typically vary from $15,000 to $25,000. Code Enforcement Officers have identified four older neighborhoods for focused marketing of available County housing 'rehabilitation programs. Five-year Objective: The City will continue to advertise the County program-�vhich provides rehabilitation loans to qualified lower and moderate income homeowners. 4. Section 8 Rental Assistance Program The Section 8 Rental Assistance Program extends rental subsidies to very low-income households who spend more than 30 percent of their gross income on housing Rental assistance not only addresses housing affordability, but also overcrowding by allowing families that may be "doubling up" in order to afford their housing. The Los Angeles County Housing Authority coordinates -° Section 8 rental assistance on behalf of the City, with 46 households (July 2000) currently participating, in the program. a 5-7 l HOUSING ELEMENT Housing Plan "City's Five-year Objective: The objective is `to continue current levels of Section 8 rental assistance, and to direct eligible households to the County program: Housing IIII 5. Preservation of Assisted Diamond Bar contains only one assisted housing project, the 149 -unit Seasons Apartments (formerly "Heritage Park"), for senior citizens. This project was constructed in 1988 and was originally financed under the Los Angeles County Multi -family Mortgage Revenue Bond program. The project was refinanced in November, 1999 under the California Community Development Authority's Multifamily Housing Re -funding Bond, and was transferred to non-profit ownership. ' According to the terms of the new bond agreement, income restrictions for residents and corresponding rent limits were set. For the duration of the bond which expires December 2, 2034, all units will be affordable: 30 units (20%) will be very low income, 82 units (25%) will be low income, and 37 units will be moderate income (defined as 100% AMI). The Seasons Apartments are owned by the Corporate' Fund for Housing; a non-profit organization. °in Five-year Objective: Preserve 149 low and moderate income units the Seasons Apartments. F 6. Mobilehome Park Preservation There are two mobile home parks in Diamond Bar, both located in the western portion of the City: Diamond Bar Estates and Walnut Creek Estates: These mobile home parks had been developed before incorporation of the City on land previously designated as Industrial under the County's jurisdiction. The Diamond Bar General Plan Land Use Map adopted in July, 1995 designated both mobilehome parks "residential' in orderto preserve their status'and prevent future inconsistencies.'' Any proposed land use change to the mobile home parks would now require an amendment to the City's General Plan and Zoning Ordinance, as well as adherence to State mobile home park �' closure requirements. J Five-year Objective• The Cit will continue to su ort: reservation of its two mobilehome Y Objective:: Y support A parks as important affordable housing resources. ASSISTING IN THE PROVISION OF HOUSING To enable more households to attain homeownership in Diamond Bar, the City participates in mortgage assistance programs: the Homebuyer Assistance Program and the Mortgage Credit Certificate (MCC). These programs are very important given that housing prices in Diamond Bar rank among the highest in eastern Los Angeles County and northern Orange County. The city is also supportive of the development of senior housing to meet the needs of its growing senior population. 5-8 HOUSING ELEMENT Housing Plan 7. First -Time Homebuyer Assistance Programs In partnership with Los Angeles County, Diamond Bar offers a first-time homebuyer assistance program and Mortgage Credit Certificates. To be eligible, families must meet the specified income " requirements and be able to pay a 5 -percent downpayment on their home. The maximum sales price for a home through the program in 1999 is $248,000. The maximum price of a home purchased in conjunction with the Mortgage Credit Certificate program (described below) is $238,790 for an existing home and $281,8G0 for new home. a. Home Ownership Program (HOP) The City participates in the Los Angeles County Home Ownership Program (HOP) which provides zero -interest loans with no repayment due until the home is sold, transferred, or refinanced. Maximum loan amount is $15,000 or 25 percent of the purchase price, whichever is the least. The loan is secured by a second trust deed and a promissory date. The home must be owner -occupied for the 20 -year life of the loan. b. Mortgage Credit, Certificate (MCC) The Mortgage Credit Certificate (MCC) program'is a federal program that allows qualified first-time homebuyers to take an annual credit against federal income taxes of up to 15 percent of the annual interest paid on the applicant's mortgage. This enables homebuyers to have more income available to qualify for a mortgage loan and make the monthly mortgage payments. The value of the MCC must be taken into consideration by the mortgage lender in underwriting the loan and may be used to adjust the borrower's federal income tax withholding. The MCC program has covenant restrictions to ensure the affordability of the participating homes for a period of 15 years. MCCs can be used in conjunction with the Home Ownership Program (HOP). - Five-year Objective; ,The City will advertise these programs and provide brochures to interested homebuyers. In addition, the City will work with realtors to make thein aware of these programs. Through the County, the City will continue to provide HOP loans and MCCs to qumlified first-time homebuyers. The objective is to provide six (6) HOP and six (6) MCCs loans per year dependjng on availability. 8. Development of Senior and Workforce Housing With an estimated ten percent of the City's; population 65 years of age and above, and another 13 percent turning this age overthe coming decade, Diamond Barwill begin to experience a significant increase in the need for senior housing and services Particularly those seniors 75 years+ begin to require housing with a supportive service component. The city currently has only one senior housing facility, the 149 unit Seasons Apartments. 5-9 HOUSING • • Plan Cal ESPRO The City will assist in establishing a second senior facility, ' . $ £ 0 A , WNW' �r r_in several ways. First, the City will identify suitable sites for development. Second, the.City will offer regulatory incentives, and/or direct financial assistance appropriate to the project. The following are among the types of incentives which maybe -provided: Contributions to off-site improvements (e.g. traffic mitigation. infrastructure upgrades, etc) Flexible development standards (reduced parking, reduced open space, modified, setbacks, etc) Density bonuses City:support in affordable housing funding applications ► Reduction in development fees Direct financial assistance; � � i MFA, portion of the City's CDBG funds can be used to help finance senior and g Es � workforce housing projects. New housing developments in Diamond Bar may also be eligible for City of Industry_ funds,: as well' as other funding sources identified in the Resourceschapterof the Element (Table 32). Typically,. local government assistance can serve as gap financing to bridge the difference between the total project cost and the equity investment plus market -rate debt. Alternatively, the City ,may acquire a site and provide it to the developer at no or low-cost. Five-year Objective: The City will identify and evaluate sites suitable for new senior and workforce 4 housing. Within one, year, the City will contact land/property owners; regard -m t9 he City's <interest m assistin in the develo ment of senior and workforce housin e F _r a, i O, W;j� , . �. r PROVIDING ADEQUATE HOUSING SITES A major element in meeting the housing needs of all segments of the community is the provision of adequate sites of all types, rsizes and prices of housing.. The City's General Plan,:Development Code, and specific plans dictate where housing may locate, thereby affectingthe supply of land available for residential development. Specific locations for housing sites are depicted in the map presented as Figure 11. y 5-10 HOUSING ELEMENT Housing Plan 9. Land Use Element The Land Use Element of the General Plan, as discussed earlier in Section 3, provides for a variety of housing types in Diamond Bar, with densities ranging from one unit per acre to 20 dwelling units per acre. Higher densities can be achieved through the City's density bonus provisions, and _ through development agreements. The Land Use Plan provides for a net increase of 735 units, including 298 high density units. This residential; developmentpotential is more than adequate to address the City's share of regional housing needs, which are identified as 144 dwelling units between 1998 and 2005. The City will limit development of vacant Medium High'Density (RMH) and High Density (RH) designated properties to multi-family use, and will encourage development at the high end of the permitted density range a to accommodate the maximum number of units. Five-year Objective: The City will continue to provide appropriate land use designations and maintain an inventoryof sites suitable for residential developrnent, coupled with incentive's for the development of affordable housing; to address its share of regional.housing needs. The City will also identify sites suitable for senior and workforce housing development. 10. Mixed Use Development The City is supportiveof mixed-use development which would provide housing close to places of employment. The Specific Plan (SP) overlay designation can facilitate large scale development areas in which residential, commercial, recreational, public facilities, and other land uses may be permitted. The Tres Hermanos Conservation Authority has been established with the City of Chino Hills to cooperatively plan for the future use of the 2,700-acre area Anown as Tres Hermanos. At the present time, planning efforts are focused primarily on the Transportation Corridor. "Portions of this property (720 acres) are included within Diamond Bar's corporate limits in Planning Area 1. The City's General Plan currently provides for up to 144 residential units on this site, with no further definition of the unit type. Policy 3.3 has now been added to the Housing Element to provide specific direction for inclusion of multifamily units in this area. In addition to this residential component, facilities which may be developed in Tres Hermanos include educational institutions, reservoir, for practical and, aesthetic purposes, commercial developments, and churches, v institutional and other uses which are complimentary to the overall obiective of braving a master d Five-year Objective: The Citvwill work in cooperation with Tres Hermanos Conservation Authority. to realize mixed residential development in Tres Hermanos a g g 5-11 j HOUSING Plan 1 11., Second Units} V The City's Development Code permits second dwelling units by right in'all residential zone districts, subject to Minor: Conditional Use.Permit approval by the City's hearing officer and a noticed public hearing. Minimum lot size is 10,0001 square feet and there mustbe a minimum buildable pad size of r400 square feet exolusivelyfor the secondary unit ,,� A!secondary dwelling unit may be rented. 998, to date there have.,:, Although the City's revised Development Code was adopted in November 19913,:. been na requests for,planningapproval of second units. Five- ear Ob.ective. REMOVING GOVERNMENTAL CONSTRAINTS , 4 Under current State law, the Housing Element must address, and where legally possible, remove ' governmental constraints affecting the maintenance, improvement, and development of housing. The following programs are designed. to mitigate government constraints on residential develoment and d facilitate the development of a variety of housing. 12. Affordable Housing Incentives/Density Bonus In order to specifically facilitate the development of affordable housing; the City utilizes Affordable Housing incentives/ Density Bonus ``Provisions (Development Code Chapter 22.18).LIncentives provided for in Chapter,22.18 apply to developments of five or more dwelling units. If a density bonus andlor other incentives cannot be accommodated on a parcel due to strict compliance with the provisions of 11he Development,Code the Council, is authorized to waive or modify the development standardsas necessary to date all bonus!units and other incentives to which accornmo the develo men a p tis entitled.LJ The density, bonus consists of up to 25-percent increase in the number of dwelling units normally allowed by the zoning ;district. A qua ffying project: is entitledto at :least one of the, following incentivesidentified byState law (gdyernment code Section 65915(h)): , • A"reduction in the parcel development standards of the Development Code (e.g., coverage, setback, zero lot line and/or : reduced parcel sizes, and/or parking rec)iairernents); • Approval of mixed-use zoning in ,conjunction with the housing project if non- residential land, uses will reduce the cost bf, the housing project, sand the non-' 5-12 ; . HOUSING ELEMENT Housing Plan residential land uses are compatible with the housing project and surrounding development; :and • Other regulatory incentives or concessions proposed by the developer or the City that will result in identifiable cost reductions. Affordable housing developments adjacent to public transportation, such as the multi -family sites on Diamond Bar Boulevard, may be particularly appropriate for a reduction in the required number of parking spaces. Five-year Objectives: The City will develop a handout summarizing the benefits and requirements of its affordable housing incentives/density bonus provisions. The summary handout will be prepared and distributed to the development community in 2001. These incentives and provisions will be particularly important to potential developers of affordable senior housing. 13. Efficient Project Processing The City is committed to streamlined development process, and has adopted procedures to facilitate project processing. A prospective applicant or agent proposing development is strongly encouraged to request a preapplication conference with the Development' Services Department before formal submittal of a building permit application. The purpose of this conference is to inform the applicant of City requirements as they apply to the proposed development project, review the procedures outlined in the Development Code, explore possible alternatives or modifications, and identify necessary technical studies and required information relating to future entitlement review. Five-year Objective: The City will continue to offer streamlined development processing, and will periodically review departmental processing procedures to ensure efficient project processing. ' PROMOTING EQUAL HOUSING OPPORTUNITIES To adequately meet the housing needs of all segments of the community, the housing plan must include program(s) that promote housing opportunities for all persons regardless of race, religion, sex, family size, marital status, ancestry, national origin, color, age, or physical disability: 14. Fair Housing Program As a participating city in the Los Angeles County CDBG program, the City has access to services of the Long Beach Fair Housing Foundation for fair housing outreach and education, and counseling on housing discrimination complaints. Diamond Bar will actively advertise the fair housing program through placement of fair housing service brochures at the public counter, at the 5-13 Housing Program g g Program Goal g Five -Year Ob'ective s / � Funding , Responsible Time Frame I 1 1, Source(s) Department or Agency Conserving the Existing Supply of Affordable Housing 1. Residential Code Proactive program conducts Provide citywide focused CDBG Development Enforcement Program neighborhood inspections on a code enforcement linked Services Dept. regular basis throughout entire with rehabilitation city. assistance. Implementation ongoing, 2. Minor Home Repair Improve neighborhoods evidencing Provide minor Volunteers Development Program deferred maintenance through repair/rehab to 10 units Services Dept, property maintenance and rehab. annually. Homeowners Implementation ongoing. I Association 3. Single -Family Provide loans to lower income CDBG; HOME Development Rehabilitation Program homeowners to help them ' % i ;mu Services Dept-,.- rehabilitate their homes. Implementation ongoing_ 4. Section 8 Rental Provide rental subsidies to very Continue current levels HUD Los Angeles Assistance Program low-income households. of rental assistance and County Housing direct eligible Authority households to the County program. Implementation ongoing. 5, Preservation of Preserve existing stock of Preserve 149 low/mod None required Development Assisted Housing subsidized housing units in Seasons Services Dept. Apartments. Implementation ongoing. 6. Mobilehome Park Support preservation of City's two Maintain residential None required Development Preservation mobilehome parks as affordable zoning, and enforce Services Dept. housing. State closure requirements as necessary. Implementation ongoing. Assisting in the Provision of Housing 7. First-time .,Expand homeownership Provide 6 HOPs and 6 CDBG, HOME Development Homebuyer opportunities for lower and MCCs annually based Services Dept, Assistance Programs] rograms moderate -income' homebuyers. on availability. Co. Community Implementation ongoing. Dev. Comm. HOUSING ELEMENT Housing Plan I Fol `""" m,wHOUSING ELEMENT Housing Plan Housing Program Program Goat Five -Year Objective(s)l 1 Funding Responsible i Time Frame Source(s) Department or Agency Prnrnntinn Pnnni 14r%im;", 1995o ELFmENTAccomPLISHMENTS • • - •12 EVALUATION OF ACCOMPLISHMENTS UNDER ADOPTED HOUSING ELEMENT Under State Housing Element law, communities are required to assess the achievements under their adopted housing programs as part of the five-year update to their housing elements.These w results should be quantified where possible (e.g. the number of units 'that were rehabilitated), but may be qualitative where necessary (e.g. mitigation of governmental constraints). The results should then be compared with what was projected or planned in the earlier element. ' Where significant shortfalls exist between what was planned and what was achieved, the reasons for such differences must be discussed. Diamond Bar's prior Housing Element was adopted in 1995, and sets forth a series of housing programs with related objectives for the following topic areas: conservation and improvement of the housing stock; provision of adequate affordable housing; provision of adequate housing sites; removal of governmental constraints; and promotion of equal housing opportunities. This section reviews the current appropriateness of these programs, the effectiveness of the Element, and the progress in implementation since 1995. GOAL 1 "Consistent with the Vision Statement, the City should provide opportunities for development of suitable housing to meet the diverse needs of existing and future residents." Objective 1.1 Development of an adequate supply of housing to meet Diamond Bar's ' housing growth needs as follows: Strategies: 1.1.1 Where feasible, consider commercialloffice developments which propose a residential component as part of an overall mixed use concept. Although there have not been any specific development proposals, the City has identified a portion of the Tres Hermannos site which would be suitable for , commercial and office development with supportive housing. A-2 .. ` t, 1989-1994 Housing Need income Category Units Percent Very Low 117 I 15 Low 182 _ 23 Moderate 144 I 19 Upper 338 43 Total 781 100 Strategies: 1.1.1 Where feasible, consider commercialloffice developments which propose a residential component as part of an overall mixed use concept. Although there have not been any specific development proposals, the City has identified a portion of the Tres Hermannos site which would be suitable for , commercial and office development with supportive housing. A-2 .. ` t, amu., I � 1.1.2 Ensure the City's development standards do not unduly constrain the creation of affordable housing: The City adopted a new municipal Development Code in November, 1998. The new Code includes provisions for affordable housing density bonuses and second units which can be used as rentals. Previously, development had been governed by the Los Angeles County Zoning Code. 1.1.3 Prepare a public infomnation packet summarizing the City's zoning and development requirements for residential construction. The City's- Development Code is now available on the internet. The City has also prepared a printed summary of residential development standards; this summary is available from the Development Services Department. Under a new program, the Development Services Department provides a preapplication conference with prospective developers before formal submittal of - a building permit application. The purpose of this conference is to inform the n. applicant of City requirements as they apply to the proposeddevelopment project, review the procedures outlined in the Development Code, explore p possible altematives or modifications, and identify necessary technicalstudles and required information relating to future entitlement review. 1.1.4 Establish a monitoring program which identifies the type and cost of housing being produced within Diamond Bar, as well as the availability of vacant land which can be used to accommodate a variety of housing types; ;produce required reports to accomplish the programs outlined in this plan for housing that is affordable to "very 'low", low", and "Moderate" income: households; The Building and Safety Department prepares , an annual report of new development Although there is no formal database of vacant sites, staff is aware of their location through the annual reports of new development activity and can provide information on sites to interested developers. 1.1.5 To ensure well planned residential growth while meeting the City's housing responsibilities, review proposed residential projects, General Plan amendments, and changes of zone for their effects on the neighborhood, the City, and ,regional housing needs. d The City consistently evaluates development proposals to ensurecompatibility with the surrounding neighborhood and community;, context. As for regional housing needs, the City has numerous sites designated for multi -family use, but has had only two multi -family projects development during the past Housing Element cycle. 4 1.1.6 Provide timely review of development requests with fees sufficient only to cover the actual costs (direct and overhead) incurred b the y City. -In order to do so, consider. f changes in case processing such as: • Computerize case records to allow for automated case tracking A-3 i The Public Works Department currently has an automated case tracking system. As a 'result of recent reorganization to create the Development Services Department which includes Planning, Community Services, Building ; I d Safet as well as'; Public Works, the City will ac dire anew software an y q program to provide consistent tracking of all computerized case records. • Schedule case processing, timetables to provide reasonable expectations in i lq processing applications based upon available resources, I ' ( requirements for The City has developed a summary chart of trrn t development processing, pursuant. to the Permit Streamlining Act of 1999. Maintain timely review of EIR s as required by law, The summary chart of the Permit Streamlining Act states that E/R's must be certified nor later than one year atter the date on which the application is deemed complete. Project approvalldisapproval must.be. decided within 180 daysof E1R Certification. 1.1.7 Encourage use, of innovative site development and construction materials and techniques consistent with City ordinances and the UBC to reduce the cost of site preparation andfor construction and to provide a mix of dwelling unit types. City Building Codes were revised and adopted in 1999. The City continues to encourage use of innovative site developrhent and construction, materials. 1.1.8 Comply with California Government Code Section 659'15 by providing a minimum 25 percent density bonus, or equivalent financial incentive, to residential developers who agree to make a minimum of 20 percent of the units within the project affordable to households with an income of 80 percent of the County median incorne, or 10 percent of the units within the project affordable to households make with an income of 50 percent of ithe County median income, or make 50 percent of the units available exclusively to senior citizens. The new Development Code adopted November 1998 includes a density bonus provision (Ch, 22.18 - Affordable ;Housing IncentiveslDensity Bonus Provisions.) 1.1.9 Investigate the feasibility of establishing a requirement that ten percent (10%) of all 4 new housing withinr proposed housing developments be affordable to very low, low, or moderate income households or pay an "in lieu" fee to be used by the City for the provision of housing affordable to very low, low, or moderate income households. If determined to be feasible, implement the program: The City has not pursued adoption of an inclusionary housing program. Tres Hermanos remains the only, significant site for inclusion of affordable housing. Instead of developing an ordinance for this site, the City will utilize Development Agreements as a tool to deed -restrict affordable housing units. A-4 1.1.10 Where the City assists in the development of affordable housing, such as through density bonuses or other development incentives, provide priority for occupancy by existing Diamond Bar residents or employees in the community. The City has not assisted in the development of affordable housing. 1.1.11 FaciGitate the provision of single and multiple family dwelling units available to very low, law, and moderate income households through participation in the County's Mortgage Revenue Bond Program, issuance of Mortgage Credit Certificates, and use of other viable economic resources. w For the period 1995-2000, twenty Diamond Bar households were assisted through the County's MCC Program, an additional 12 households were assisted through the County HOP Program. Additional program advertisin may be enhance program utilization_ g Y appropriate to GOAL 2 "Consistent with the Vision Statement, encourage adequate housing opportunities for all economic segments of the community, regardless of age, race, ethnic background, national origin, religion, family size, sex, marital status, physical conditions, or any other arbitrary factors." rW Objective 2.1 Ensure that the existing supply of low and moderate cost housing within Diamond Bar does ,not diminish. Conserve the existing stock of assisted housing: , 30 Low Income ("Seasons" Apartments) 18 Very Low Income (Rent Subsidies) Strategies: 2.1.1 Where proposed development projects or other discretionary actions of the City of Diamond Bar would reduce the number of existing subsidized dwelling units, ensure that appropriate offsets are provided as part- & the proposed action. (a) To avoid potential reduction in the supply of rental 'housing, prepare a condominium conversion ordinance which would limit the conversion of rental apartments to condominiums or cooperatives: As a means of protecting the existing stock of apartment units from conversion to condominiums, the Condominium Conversion Ordinance adopted in February, 1999 now provides specific criteria for the conversion of existing multi -family housing to condominiums. In compliance with the General Plan, no condominium conversion shall be approved while the vacancy rate within the City for multi -family housing is less than four percent. A-5 C (b) Require that all successful conversion applicants provide a relocation assistance program ford tenants, encouraging relocation within the community. The Condominium Conversion Ordinance requires a relocation assistance program to assist tenants displaced through the conversion in relocating to equivalent or better housln g in compliance 'w' h'the General Plan. f' (c) Based on the provisionsof Government Code Section 65863.7, consider requiring the submission of a reportdetailing the impacts of any proposed p-residentiieal use concurrent with the mobilehome ark conversion to a non filing of any discretionary permit on such prop rty The Genera! Plan Land`Use Map adopted in July 1995 redesignated the City's two existing mobilehome parks from industrial tdresidential use. LJ (d) Annually assess all affordable or assisted housing units that are "Inventory Federally considered "at risk" as delineated in the. of Subsidized Low-income Rental Units at Risk of Conversion (1989)" or other appropriate Federal or State documents. The City of Diamond Barbas one assisted housing project for seniors, the 149 -unit Seasons Apartments constructed in 1988 and refinanced in November, 1999. According to the terms of the new bond agreement, all units will be affordable for the duration of the bond which expires in . December 2034. Whereasonly 20 percent of the unifs had been designated affordable under the previous financing agreement, the follovvin income targets were established g g lished in December 1999: 30 units - Very Low income (20%) 82 units - Low income (559/6) 37 units - Moderate Income (25%) There are no assisted housing units,in the City of Diamond Bar at risk of conversion. , (e) Investigate the feasibility of programs to ensure that "for sale" housing which is subsidized soas to be affordable to very low, low, and moderate income households remains affordable tothose income groups after sale to the first buyer. The Los Angeles County Community Development Commission (CDC) Home Ownership Program (f10P) provides 20 -year, 0% interest borne loans of up to '$15,000 for =first-fime homebuyers whose household income does not to exceed 80% AMI. (These loans may be used in conjunction with the MCC and SCHFA programs:) The CDC reserves , the right of shared equity and the First Right of Refusal in the event that the home is sold. A-6 IMEM Objective 2.2 Prevent housing discrimination in Diamond Bar. Strategies: 2.2.1 Continue to distribute information regarding the activities of the City to assist in the resolution of housing discrimination cases through placement of fair housing brochures at public places throughout the Cityand provide referrals to the Long Beach Fair Housing Foundation. :A Persons with housing discrimination complaints are referred to the Long Beach FairHousing Foundation. Under terms of the County contract, the Foundation y investigates only, cases from unincorporated county areas, cases from incorporated areas such as Diamond Bar are referred to the State Department ofFairEmploymentand Housing (DFEH). Additionalprogram advertising may be appropriate to enhance program utilization. 2.2.2 Continue to contract with and participate in the activities of the Long Beach Fair Housing Council as they affect the City of Diamond Bar. Diamond Baris included under the Los Angeles County contract with the Long Beach Fair Housing Council Services include limited education and outreach, counseling on discrimination, and referral to the State DFEH Objective 2.3 Cooperate with regional agencies to provide housing for the elderly, handicapped, homeless, and other special needs groups. Strategies: 2.3.1 Promote housing accessibility for elderly, handicapped; and disabled persons. The City enforces ADA compliance in all new development. 2.3.2 Specifically encourage development of assisted rental housing for the elderly, handicapped and disabled. Specifically encourage development of such housing through the use'of density bonuses, taz-exempt bonds, and land write- downs, combined with Federal and State housing subsidies. No new senior or disabled housing has been constructed in Diamond Bar. However _ _ , under the terms of a new financing agreement, all 149 units of the "Seasons Apartments", Diamond Bar Senior Housing, have been designated as affordable. Given the City's growing senior' population, this program remains important for the updated Housing Element. �. 2.3.3 Contact Inland Mediation, and other social service providers to pursue senior home sharing services for Diamond Bar. A vadety`of services are offered through the Diamond Bar Senior Center. However, no local Shared Housing Program is available. This program is no longer appropriate for the Housing Element. l A-7 i -, II LW�7 • �.. Ell it 2.3.4 Provide information regarding the availability of emergency shelter. `w Although the City does not have a homeless population, any persons needing shelter would be referred to appropriate facilities and services in the San Gabriel and Pomona Valley areas. ; 2.3.5 Pursue State, Federal, and private programs designed to expand housing opportunities for all segments of society including ,the elderly and the handicapped. Determine the extent to which such programs are consistent with the goals and objectives of the Diamond Bar General Plan, and the extent to which such programs can be incorporated into future development within the City. A priority will be; to pursue entitlement status through HUD and secure perrnar�ent CDBG fund'mg. a contract with a rivate consultant to coordinate The City has entered into p. programming and carry out limited administration of the CDBG programs. 2.3.6 Following acquisition of Federal Community Development Block Grant funds by 1994, designatea Housing Coordinator in the Planning Department to make applications for .various State and Federal Programs. Earmark at least sources toward meeting the housing needs of s ,$25,000annually from various DDiamond Bar residents. n Thei City, has entered into a contract with a private consultant to coordinate programming and carry out limited administration of CDBG programs, including housing. 2.3.7. Work with the Los Angeles County Housing Authority and nearby; cities to establish a continuous emergency shelter program serving the eastern portion of the County. While Diamond Bar does not currently have a homeless population; the City ' to with and direct an homeless persons to local social Will. continue toy - w ,.coordinate ervice providers. Avariety of facilities ini the San Gabriel Valley and the Pomona Dalley region- provide services to the homeless or top'ersons who are g income at risk of becominghomeless, including battered women and low i families. 2.3.8 As appropriate, encourage the development of child care facilities in conjunction with new development. One of the City's largest employers, the South Coast Air Quality Management District (AQMU) has developed a major child care facility which is open to the public at large as well as employees. i A-8 r :, ,. GOAL'3 "Consistent with the Vision Statement, preserve and conserve the existing housing stock and maintain property values and residents' Quality of Life." Objective 3-1 Maintain and encourage the improvement of the quality and integrity of existing residential neighborhoods. Strategies: 3.1:1 Adopt a housing/neighborhood preservation program, including incentive programs 4 to ensure ongoing maintenance. The City's Code Enforcement Office has identified four older neighborhoods characterized by housing which is beginning, to exhibit signs of deferred maintenance. These areas are targeted for home improvement loans as well as the "Paint-the-Town"program which uses volunteerlaborforminorcleanup and repairs. 3.1.2 Ensure that group housing preserves the quiet, suburban or rural character of the existing residential neighborhood in which it is located. In accordance with State Lain; the City allows group homes for six orfewerpersons in all residential zones. For facilities with seven or more occupants, the City requires a CUP to ensure compatibilitywith the surrounding neighborhood. 3.1.3 Enact Development Code provisions top rovide for the development of second units on a sin le famil g familyparcel. Ensure the single family character of the; neighborhood is protected, and that road, water, and sewer systems are capable of supporting such development. Subsection 22.42.120 of the 1998 City Development Code provides standards for the establishment of secondary residential units. Conditions for approval include finding that the unit will not cause disturbances to the existing residential neighborhood, or result in significantly adverse effects on public services and, resources. 3.1.4 Determine the feasibility of establishing a Craftsman and Tool Lending Program, utilizing; State funding if necessary: The City provides rehabilitation. assistance through the County Single Family Rehabilitation'Program, and through its own "Paint -the- Town" program. Given the limited number of City Staff, a tool lending program is not viewed as viable. This program is no longer appropriate for the Housing Element. 3.1.5 Enforce City's `Property I y Maintenance Ordinance to maintain the quality of existing neighborhoods. ': rogram whereby all The City conducts' a proactiv6 codeenforcement p neighborhoods of the City are inspected on a regular basis. L Letters are sent out to I residents of all areas where code violation s are observed. A follow-up inspection Code is conducted whereby any noticed properties still in violation of the Municipal are subject to a $iMcitation' Inspectors may !refer property owners to housing I t , e "Pairjt -Jown program; :or ith 'the, assistance:; rehabilitation1dzinprogramsb Objective 3.2. Eliminate substandard housing by establishing, a program to investigate and encourage the rehabilitation of substandard, housing units within Pjanohd BarAchieve rehabifitationof 5very 101 W, 5 low, and 15 0 'Ids the, bounty's rehabilitation moderate income househ- through o. program. Strategies: 3.2.1 Investigate the availability of funds, including City "in lieu" funds for establishing a City housing rehabilitation program. Offer priority for rehabilitation assistance to disabled homeowners for unit modifications to improve accessibility. ' The City provides rehabilitation assistance through the County Single Family Rehabilitation Program, and through its own aPaint-the-Town"program. The latter l program is specialty designed. to provide volunteerassistance for senior and disabl6dfiomeowners. Unit modifications to provide ADA access could be inciuded under the County Single Family Rehabilitation'Program. .3.2.2 Establish a program of public informationand technical assistance to encourage the d housing as neighborhoods age within the continued maintenance of currently sound City of Diamond Bar. the The City's monthly newsletter "Windmill" provides public information regarding County Rehabilitation Program and the "Paint -the -Town" volunteer cleanup and moderate rehabilitation program. The City's website (www.citvofdiamondbar com also includes information on housing programs including rehabilitation. The City's Code Enforcement officers also refer some homeowners to these programs. 12.3, Utilize available housing rehabilitation/'conservation' funds to establish a fund to assist low'and: mode rate' households with painting, minor repairs, and general maintenance. The, "Paint -the -Town program combines volunteer labor and CDB G funds to purchase supplies for an annual event organized by the Homeowner Association to provide minor exterior repairs for low and moderate income homeowners. woodwork, general cleanup and Assistance include landscape cleanup, minor exterior painting. 'Applicants are selected by income verification as well as needs assessment A-10 . Appendix HOUSING ELEMENT GLOSSARY Acre: a unit of land measure equal to 43,560 square feet. Acreage; Net: The portion -of a site exclusive of existing or planned public or private road rights -of way. E Affordability Covenant: A property title agreement which places resale or rental restrictions on a housing unit Affordable Housing: Under State and federal statutes, housing which costs no more than 30 percent of gross household income. Housing costs include rent or mortgage payments,utilities, taxes, insurance, homeowner association fees, and other related costs. Annexation: The incorporation of land area into the jurisdiction of an existing city with a resulting change in the boundaries of that city_ Assisted Housing: Housing that has been subsidized by federal, state, or local housing programs. r At -Risk Housing: Multi -family rental housing that is at risk of losing its status as housing affordable for low and moderate income tenants due to the expiration of federal, state or local agreements. California Department of Housing and Community Development - HCD: The State Department responsible for administering State=sponsoredhousing programs and for reviewing housing elements to determine compliance with State housing law. Census: The official United' States decennial enumeration of the population conducted by the „ federal government. Community Development Block Grant (CDBG): A grant program administered by the U.S. F Department of Housing and Urban Development (HUD). This grant allots money to cities and counties for housing rehabilitation and community development activities, including public facilities and economic development. Condominium: A building or group of buildings in which units are owned individually, but the structure, common areas and facilities are owned by all owners on a proportional, undivided basis. Density:' The number of dwelling units per unit of land. Density usually is expressed "per acre," e.g., a development with 100 units located on 20 acres has density of 5.0 units per.acre Density Bonus: The allowance of additional residential units beyond the maximum for which the ,I parcel is :otherwise permitted usually in exchange for the provision or preservation of affordable housing units at the same site or at another location. Development Impact Fees: A fee or charge imposed" on developers to pay for, a jurisdiction's costs of providing services to new development: II B-1 i Appendix Development Right: The right granted to a land owner or other authorized party to .improve a property. Such right is usually expressed in terms of a use and intensity allowed under existing zoning regulation. For example, a development right may specify the maximum number of residential dwelling units permitted per acre of land_ Dwelling, Mufti-family: A building containing two or more dwelling units for the use of individual W households; an apartment or condominium building is an example of this dwelling unit type. Dwelling, Single -family Attached': A one-family dwelling attached to one or more other one- family dwellings by a common vertical wall. Row houses and town homes are examples of this dwelling unit type. Dwelling, Single -family Detached: A dwelling, not attached to any other dwelling, which is by more than family and surrounded by open space or yards. i. designed for and occupied not one Dwelling Unit: One or more rooms, designed, r occupied or intended for occupancy as separate Living quarters, with cooking, sleeping and sanitary facilities provided within the unit for the exclusive use of a household. Elderly Household: As defined by HUD, elderly households are one- or two- member (family or non -family) households in which the head or spouse is age 62 or older. Element: A division or chapter of the General Plan. Emergency Shelter: An emergency shelter is a facility that provides shelter to homeless families and/or homeless individuals on a limited, short-term basis. Emergency Shelter Grants (E-,SG): A grant program administered by the U.S.-Department of Housing and Urban ,Development (HUD) provided on a formula basis to Ilarge entitlement jurisdictions. Entitlement City: A city,.which based on its population, is entitled to receive funding directly from . HUD. Examples of entitlement programs include CDBG, HOME and ESG. U Fair Market Rent (FMR): Fair Market Rents (FMRs) are freely set rental rates defiQed by HUD as the. median gross rents charged for available standard units in a countyor Standard Metropolitan Statistical Area; (SMSA). Fair Market Rents are,used for the Section B, Rental Program and many other HUD programs and are published annually by HUD. home First-Time Home Buyer: Defined by HUD as an individual or family who has not owned a during the three-year period preceding the HUD-assisted purchase of a home. Jurisdictions may adopt local definitions for first-time home buyer programs which differ from non-federally funded programs. �ro rams. Floor Area Ratio (FAR): The gross floor area of all buildings on a lot divided by the lot area; usually expressed as a numerical value (e.g_, a building having 10,000 square feet of gross floor area, located on a lot of 5,000 square feet in area has a floor area ratio of 2:1). B-2 rF .. • . f General Plan: The General Plan is a legal document, adopted by the legislative body of a City or County, setting forth policies regarding long-term development, California law requires the preparation of seven elements or chapters in the General Plan: Land Use, Housing, Circulation, F . Conservation, Open Space, Noise, and Safety. Additional elements are permitted, such as Economic Development, Urban Design and similar local concerns. Group Quarters: A facility which houses groups of unrelated persons not living in households (U.S. Census definition). Examples of group quarters include institutions, dormitories, shelters, military quarters, assisted living facilities and other quarters, including single -room occupancy (SRO) housing, where 10 or more unrelated individuals are housed. Growth' Management: Techniques used by a government to regulate the rate, amount, location and type of development. f �I HCD: The State Department of Housing and Community Development. Home Mortgage Disclosure Act (HMDA): The Home Mortgage Disclosure Act requires larger lending institutions making home mortgage loans to publicly disclose the location and disposition of home purchase, refinance and ,improvement loans. Institutions subject to HMDA must also disclose the gender, race, and income of loan applicants. i HOME Program: The HOME Investment Partnership Act, Title 11 of the National Affordable Housing Act of 1994: HOME is a Federal program administered by HUD which provides formula grants to States and, localities to fund activities that build, buy, and/or rehabilitate affordable housing for rent or home ownership or provide direct rental assistance to low-income people. Homeless: Unsheltered homeless are families and individuals whose primary nighttime residence is a public or private place, not designed for, or ordinarily used as; a . regular sleeping accommodation for human beings (e.g., , the street, sidewalks, cars, vacant and abandoned buildings). Sheltered homeless are families and persons whose primary nighttime: residence isa supervised publicly orprivatelyoperated shelter (e.g., emergency, transitional, battered women, and homeless youth shelters; and commercial hotels or 1motels used to house the homeless). Household: The US Census Bureau defines a household as all persons living in a housing unit whether or not they are related. A single person living in an apartment as we'll as a family living in f a house is considered a household.' Household does not include individuals livingrin dormitories, prisons, convalescent homes, or other group quarters. Household Income: The total income of all the persons living in a household. A household is - usually described as very lova income, low income, moderate income, and <upper 'income based upon household size, and income, relative to the regional median income. Housing Problems: Defined by HUD as ,a household which: (1) occupies a unit with physical defects (lacks complete kitchen or bathroom); (2) meets" the definition of overcrowded; or (3) spends more than 30% of income on housing cost. Housing Subsidy: Housing subsidies refer to government assistance aimed at reducing housing sales or rent prices to more affordable levels. Two general types of housing subsidy exist. Where a housing subsidy is linked to particular house or apartment, housing subsidy is "project or "unit" 9, B-3 �, ,�l�i, .. ��nii i Appendix q I I�� �d based. In Section 8 rental assistance programs the subsidy is linked to the family and assistance provided to any number of families accepted by willing, private landlords. This type of subsidy is said to be "tenant based." Housing Unit: A room or group of rooms used by one or more individuals living separately from others in the structure,'with direct access to the outside or to a public hall and containing separate toilet and kitchen facilities. , HUD: See U. S. Departmentof Housing andl Urban Development. according to income based Income Category: Four categories are used to classify a household..ac g . categories are defined on the median income for the: county. Under state housing statutes, these as follows: Very Low (0-50% of County median), Low (50-80% of County median); Moderate (80- 120% of County median); and Upper (over 120% of County median). Large Household: A .household with 5 or more members Manufactured Housing: Housing that is constructed of manufactured components,., assembled partly at the site rather than totally at the site_ Also referred to as modular housing. Market Rate Housing: Housing which is available on the open market without any subsidy. The price for housing is determined by the market forces of supply and demand and varies by location. Median Income: The annual income for each household size within a region which is defined annually by HUD. Half of the households in the region have incomes above the median and half, have incomes below the median. Mobile Home: A structure, transportable in one or more sections, which is at least 8 feet; in width and 32 feet in length, is built on a permanent chassis and designed to be used as a dwelling unit when connected to the required utilities, either with or without a permanent foundation. ^ n Mortgage Revenue Bond(MRB): A state, county or city program providing financing for the development of housing through the sale of tax-exempt bonds. Overcrowding: As defined by the U.S. Census; a household with greater than 1,Q1 persons per as room, excluding bathrooms, kitchens, hallways, and porches. Severe overcrowdirfg is defined households with greater than 1.51 persons per room. Overpayment: The extent to which gross housing costs, including utility costs, exceed 30 percent of gross household income, based on data published by the U.S. Census Bureau. Severe overpayment, or cost burden, exists if gross housing costs exceed 50 percent of gross income`. Parcel: The basic unit of land entitlement. A designated: area of land established by plat, subdivision, or otherwise legally defined and permitted to be used, or built upon. 77 Physical Defects: A housing unit lacking complete kitchen or bathroom facilities (U.S Census Ll definition). Jurisdictions may expand the Census -definition in defining units with physical defects. B-4 �, ,�l�i, .. ��nii Appendix f Project -Based Rental Assistance: Rental assistance provided fora project, not for specific' tenant. A tenant receiving project -based rental assistance gives up the right to; that assistance a upon moving from the project. Public Housing: A project -based low -rent housing program operated by independent local public housing authorities. A low-income family applies to the local public <housing, authority in the area in which they want to live. Redevelopment Agency: California Community Redevelopment Law provides authority to establish a Redevelopment Agency with the scope and financing mechanisms necessary to remedy blight and provide stimulus to eliminate deteriorated conditions. The law provides for the planning, - development, redesign, clearance, reconstruction, or rehabilitation, or any; combination of these, and the, provision of public and private improvements as may be appropriate or necessary in the interest of the general -welfare by the Agency. Redevelopment law requires an Agency to set aside 20 percent of all tax increment dollars generated from each redevelopment project area for the purpose of increasing and improving the community's supply of housing for low and moderate income households.:, Regional Housing Needs Assessment (RHNA): The Regional Housing Needs Assessment (RHNA) is based on State of California projections of population growth and housing unit demand and assigns a 'share of the region's future housing need to each jurisdiction within the SCAG (Southern California Association of -Governments) region. These housing need numbers serve as the basis for the update of the Housing Element in each California city and county. Rehabilitation: The upgrading of a building previously in a dilapidated or substandard condition for human habitation or use. Section 8 Rental Voucher/Certificate Program: A tenant -based rental assistance program that subsidizes a family's rent in a privately owned house or apartment. The program is administered by local public housing authorities. Assistance payments are based on 30 percent of household annual income. Households with incomes of 50, percent or below the area median income are eligible to participate in the program. Service Needs: The particular services required by special populations, typically including needs such as transportation, personal care, ti housekeeping, counseling, meals, case management, personal emergency response, and other services preventing premature institutronalization and assisting individuals to continue living independently. -, Small Household: Pursuant to HUD definition, a small household consists of two to four non - elderly persons. Southern, California Association of Governments (SCAG): The Southern California Association of Governments is a regional planning agency which encompasses six counties: Imperial, Riverside, San Bernardino, Orange, Los Angeles, and Ventura. SCAG is responsible for preparation of the Regional Housing Needs Assessment (RHNA). Special Needs Groups: Those segments of the population which have a more difficult time finding decent affordable housing due to special circumstances. UnderCalifornia Housing` Element statutes, these special needs groups consist of the elderly, handicapped, large families, female - B -5 d p headed households, farmworkers and the homeless. A jurisdiction may also choose to consider additional special needs groups in the Housing Element, such as students, military households, other groups present in their community. Subdivision: The.division ofa lot, tract or parcel of land in accordance with the Subdivision Map Act (California 'Govemrnent Code' Section 66410 et seq.). Substandard Housing: Housing which does not meet the minimum standards contained in the State Housing Code (i`e. does not provide shelter, endangers the health, safety or well-being of occupants). Jurisdictions may adopt more stringent local definitions- of substandard housing. Substandard, Suitable for Rehabilitation: Substandard units which are structurally sound and for which, thecostof rehabilitation is'consideredeconomically warranted. Substandard, Needs Replacement: Substandard units which are structurally unsound and for which the cost of rehabilitationis consi' .de red infeasible, such as instances where'the majority of a unit has been damaged by fire. Supportive Housing: Housing with a supporting environment, such as group homes or Single Room Occupancy (SRO) housing and other housing that includes asuPPortive service component such as those defined below. LJ Supportive Services: Services provided to residents of supportive housing for the purpose of facilitating the independence of residents. Some'examples are case management, medical or psychological counseling and supervision, child care, transportation, and job training. Tenant -Based Rental Assistance: A form of rental assistance in which the assisted tenant may move from a dwelling unit with a right to continued assistance. The assistance is provided for the tenant, not for the project Transitional Housing: Transitional housing is temporary (often six months to two years) housing for a homeless<individual orfamiiy who is transitioning to permanent housing`. Transitional,housing often includes a supportive services component (e.g. job skills training, rehabilitation counseling, ' g necessary life skills in support of independent living, etc.) to allow individuals to am U.S: Department of Housing and Urban Development (HUD): The cabinet level department'of the federal government responsible for housing, housing assistance, and urban development at the national level. Housing programs administered through HUD include Community Development Block Grant (CDBG), HOME and Section 8, among others. 77 Zoning: A land use regulatory measure enacted by local government. Zoning district regulations governing lot size, building bulk, placement, and other development standards varyfrom district to district, but must be uniform within the same district. Each city and county adopts a zoning ordinance specifyingthese regulations. B-6 CITY OF DIAMOND BAR AGENDA REPORT' AGENDA No. 7, Z TO: Honorable Mayor and Members of the City Council' MEETING DATE: January 16, 2001 REPORT DATE: January 2, 2001 FROM: James DeStefano, interim City Manager TITLE: Appeal of the Planning Commission denial of Conditional Use Permit No. 2000-04 and Development Review No. 2000-10. SUMMARY: Nextel Communications is appealing the October 10, 2000 Planning Commission decision, denying ,Conditional Use Permit No. 2000-04 and Development Review No. 2000-10. The referenced project would have permitted the installation of two additional monopoles, approximately 28 feet high with two antennas on'each monopole and an equipment cabinet enclosed by a block wall. The project site currently contains a residential structure and an ' unmanned Pac Bell and Cox Communications wireless telecommunications facility. RECOMMENDATION: It is recommended that the City Council receive the staff report, open the public hearing, receive testimony and direct staff as appropriate. LIST OF ATTACHMENTS`. X Staff Report Public Hearing Notification Resolutions Bid Specification (on file in City Clerk's Office) Ordinances Agreements EXTERNAL DISTRIBUTION: N/A SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed NA Yes No by the City Attorney? 2. Does the report require a majority vote? X Yes No 3. Has environmental impact been assessed? X Yes No 4. Has the report been reviewed by Commission? X Yes No Which Commission? Planning Commission 5. Are other departments affected by the report? Yes ' X No Report discussed with the following affected departments: RE WED 147 Ja s DeStefano n J. Lung Interim CityMana9e As ociate Panner CITY COUNCIL REPORT AGENDA NO. MEETING DATE: January 16, 2001 TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, Interim City Manager SUBJECT: Appeal of the Planning Commission denial of Conditional Use Permit No. 2000-04 and DevelopmentReview No. 2000-10. ISSUE STATEMENT: Nextel Communications is appealing the October 10, 2000 Planning Commission decision denying Conditional Use Permit No. 2000-04 and Development Review No. 2000-10. The referenced project would have permitted the installation of two additional monopoles, approximately 28 feet high with two antennas on each monopole and an equipment cabinet enclosed by a block wall. The project site currently contains a residential structure and an unmanned Pac Bell and Cox Communications wireless telecommunications facility. RECOMMENDATION: It is recommended that the City Council receive the report, open the public hearing, receive testimony and direct staff as appropriate. FINANCIAL STATEMENT: N/A BACKGROUND: Nextel Communications has appealed the Planning Commission denial (Planning Commission Resolution No. 2000-18) of its application to construct an unmanned wireless telecommunications facility located at 24401 Darien Drive (Tract No. 42584, Parcel' 51). The proposed facility consists of. two monopoles, approximately 28 feet high with two antennas on each monopole and an equipment cabinet enclosed by block wall. The project site is bordered by the Pomona Freeway (SR 60) on the north, Armitos Place on the south, Golden Springs Drive on the west, Carpio Drive on the southwest and Darrin Drive on the southeast. It is irregular shaped, sloping downward to the freeway and "Golden Springs Drive. The project site consists of two lots (Lot 23 approximately 3.18 acres and Lot 24 - approximately 6.87 acres) and a storm drain easement which encompasses all of Lot 23. The project site has a General Plan land use designation of Low Density Residential (RL -Maximum 3 DU/Acre) and zoning designation of Single Family Residence -Minimum Lot Size 10,000 Square Feet, (R-1-10,000). Generally, the following zones and use surround the project site: to the north is the Pomona Freeway (SR 60); to the south is the R-1-10,000 Zone; and to the west and East is the R-1-1,0,000 and R-1-8,000 Zones. The proposed project was first presented to the Planning Commission on September 12, 2000. The public hearing was continued twice to September 26, and October 10, 2000. On October 10, 2000, the Planning Commission approved a resolution of denial (Resolution No. 2000-18) for the project. The Planning Commission denied the project because the proposed monopole antennas appeared to be above the Armitos Place street level, thereby impacting the view of the surrounding neighbors. Additionally, based on information provided by Nextel, the proposed monopoles' exact height and placement was uncertain in relationship to the existing monopoles. ANALYSIS: In a correspondence dated October 17, 2000, Nextel has submitted a formal request to appeal the Planning Commission's decision of the project's denial. The applicant believes that the intent of the Planning Commission's denial decision was to have Nextel provide additional information addressing the Commission's concerns on the plans and resubmit with a new application. Development Code Section 22.66.070 Resubmittals states as follows: "For a period of one year following the approval; disapproval or revocation/modification of a discretionary land use, permit or entitlement, no application for the same or substantially similar discretionary permit or entitlement for the same site shall be filed." As a 'result, the applicant submitted 'a formal request to appeal the Planning Commission's denial decision to the City Council. The appeal request was agendized for the December 19, 2000 City Council meeting. However, the applicant submitted a correspondence dated December 15, 2000requesting that the appeal hearing be continued to January 16, 2001. According to the applicant, the continuance would allow for the completion of revised plans that would address the Planning Commission's concerns and overall City, policies. Revised plans dated December 6, 2000 have been submitted to the City. Staff has not reviewed these plans. This is a de novo hearing.' As a result, the City Council may consider any issue involving this project in addition to the specific grounds for the appeal. Pursuant to Development Code Section 22.74.040 C., the following options are offered: 1. The City Council may, by resolution, affirmed or affirm in part, or reverse the action, the decision or determination that is the subject of the appeal 2. The City Council may adopt additional conditions of approval, that may address other issues or concerns than the subject of the appeal; or 3. If new or different` evidence is presented on appeal, the City Council may, but shall not be required to, refer the matter to the Planning Commission for further consideration. ENVIRONMENTAL ASSESSMENT: Pursuant to the provisions of the California Environmental Quality Act (CEQA), Section 5303(e) and guidelines promulgated thereunder, the City has determined that this project is categorically exempt. 2 NOTICE OF PUBLIC HEARING: Notice for this project was published in the Inland Valley Bulletin and the San Gabriel Valley Tribune on January 4, 2001. Public hearing notices were mailed to approximately 106 property owners within a 700400t radius of the project site on January 2, 2001. Furthermore, the project site was posted with a display board on January 4, 2001 and the public notice was posted in three public places on January 2, 2001. PREPARED BY; Ann J. Lungu Associate Planner Attachments: 1. Planning Commission Denial Resolution No. 2000 -18; 2. Nextel correspondence dated October 17, 2000requesting an appeal; 3. Nextel correspondence dated December 15, 2000 requesting' a January 16, 2001 continuance; 4. Development Plans dated September 12, 2000 (Exhibit "A"); 5. Planning Commission Minutes and Staff Reports dated September 12, September 26, and October 10, 2000; and 6. Nextel revised Development Plans dated December,29, 2000. 3 PLANNING COMMISSION RESOLUTION NO. 2000-18 A RESOLUTION OF THE PLANNING COMMISSION OF TIDE CITY OF DIAMOND BAR DENYING CONDITIONAL USE PERMIT NO. 2000-04, DEVELOPMENT REVIEW NO. 2000-10, A REQUEST FOR A TELECOMMUNICATIONS I FACILITY BY NEXTEL COMMUNICATIONS, CONSISTING OF TWO 25' HIGH CAMOUFLAGED MONOPOLES WITH SIX ANTENNAS, EQUIPMENT CABINETS AND A BLOCK WALL EQUIPMENT ENCLOSURE, FOR PROPERTY LOCATED AT 24401 DARRIN DRIVE, (TRACT NO. 42584, LOT 51) DIAMOND BAR, CALIFORNIA. A. RECITALS. 1. The property owners, Eric and Robin Stone and the applicant, Nextel Communications, have filed " an application for Conditional Use Permit No. 2000-04, and Development Review No. 2000-10 as described above in the title of this Resolution. Hereinafter in this Resolution, the subject Conditional Use Permit and Development Review shall be referred to as the "Application." t 2 On August 24, 2000, public hearing notices were mailed to approximately 164 property ownersof record within a 700 -foot radius of the project site. On August 25, 2000; notification of the public hearing for this project was provided in the San Gabriel 'Valley Tribune and Inland Valley Bulletin, and the project site was posted with a display board for at least 10 days. Further, the public notice was posted at three public places. 3 ., On September 12, 2000, the Planning Commission of the City of Diamond Bar conducted a duly noticed public hearing on the Application at which testimony was received from interested parties including the applicant. The Planning Commission concluded its public hearing on September 12, 2000. The Commission continued its discussion to September 26, 2000 with direction provided to the applicant to respond to questions and concerns raised by Commissioners. 4. On September 26, 2000 the Planning Commission received a staff presentation on the applicant's response to its directives' and received additional testimony from the applicant. The Planning Commission concluded its discussion and directed the preparation of a resolution denying the application for consideration on October 10, 2000. B RESOLUTION. NOW, THEREFORE, it is found, determined and resolved by the Planning Commission of the City of Diamond Bar as -follows: &esolutions pc\cup2000.04dar7in.doc 1. This Planning Commission hereby specifically finds that all of the facts set forth in the Recitals, Part A, of this Resolution are true and correct. 2. Based on the findings and conclusions set forthherein, the Planning Commission hereby finds as follows: (a) The project relates to a portion of a developed parcel containing a 1400 square foot residence, approximately 10.05 acres in size located at 24401 Darrin Drive: (b) The project site has a General Plan land use designation of Low Density Residential (RL). It is within the Single Family Residential (R-1-10,000) Zone. (c) Generally, the following uses surround the project site: To the north is the Pomona Freeway, to the south, east and west is single family residential development. In approximately the center of the project exists a separate parcel occupied by a Los Angeles County Fire Station. (d) The proposed project is a request by Nextel Communications for the location of a wireless telecommunications facility to be developed adjacent to an existing co -located wireless telecommunication facility. (e) The proposed use is allowed within the subject zoning district with the approval of a Conditional Use Permit, Development Review, and compliance with all other applicable provisions of the Development Code and the Municipal Code. 3. The applicant has not demonstrated compliance with specific direction received from the Planning Commission on September 12, 2000. The submitted revisions to the application materials, development plans, documents and the applicants testimony provided September 26, 2000 are insufficient to allow a reasoned and informed decision by the Planning Commission. The plans presented` to the Commission on September 26, 2000 contain inaccurate data and information. As a result, the Planning Commission is unable to determine compliance with the following findings required to approve a Conditional Use Permit and Development Review: Conditional Use Permit (Section 22.58.040): a. The proposed use is consistent with the General Plan and any applicable specific plan, b. The design, location, size and operating characteristics of the proposed use are compatible with the existing and future land ries in the vicinity. C. The subject site is physically suitable for the type and density/intensity of use being proposed including access, provisions of utilities, compatibility 2 with adjoining land uses, and the absence of physical constraints. d. Granting the Conditional Use Permit will not be detrimental to the public interest, health, safety, convenience, or welfare, or materially injurious to person, property or improvements in the vicinity and zoning districts in which the -property is located. Development Review (Section 22.4$.040): a. The design and layout of the proposed development are consistent with the General Plan, development standards of the applicable district, design guidelines, and architectural criteria for special areas (e.g., theme areas, specific plans, community plans, boulevards or planned developments). b. The design and layout of the proposed development will not interfere with the use and enjoyment of neighboring existing or future developments; and will not create traffic or pedestrianhazards. C. The architectural design of the proposed development is compatible with the character of the surrounding neighborhood and will maintain and _ enhance the harmonious, orderly and attractive development contemplated _ by this Chapter, the General Plan, or any applicable' specific plan. • _ r d. The design of the proposed development will provide a desirable environment for its occupants and visiting public as well as its neighbors through good aesthetic use of materials, texture and color, and will remain aesthetically appealing. e. The,proposed development will not be detrimental to the public health, safety or welfare or materially injurious (e.g., negative affect on property values or resale(s) of property) to the properties or improvements in the vicinity. f. The proposed project has been reviewed in compliance with the provisions of the California Environmental Quality Act (CEQA). 4. Further review of the application is not warranted. The applicant should prepare and file a new application that addresses the unresolved issues and responds to the concerns as expressed by the Commission. 5. Based on the findings and conclusions set forth above, the Planning Commission hereby denies the Application. The Planning' Commission shall: (a) Certify to the adoption of this Resolution; and 3 (b) Forthwith transmit a certified copy of this Resolution, by certified mail to Eric and Robin Stone, 24401 Darrin Avenue,Diamond Bar, CA 91765, and Nextel Communications, 310 Commerce, Irvine, CA 92602. APPROVED AND ADOPTED THIS 10' TH DAY OF OCTOBER 2000, BY THE PLANNING COMMISSION OF THE CITY OF DIAMOND BAR. BY: ^ Steve Nelson, Chairman I, James DeStefano, Planning Commission Secretary, do hereby certify that the foregoing Resolution was duly introduced, passed, and adopted by the Planning Commission of the City of DiamondBar, at a regular meeting of the Planning Commission held on the 10th day of October 2000, by the following vote: AYES: Kuo, Ruzicka, Tye, Zirbes, NOES: ABSENT: ABSTAIN: Nelson ATTEST: James DeStefano, Secretary' 4 Q October 17, 2000 f U OCT 17 P?' :en Ms. Linda Burgess City Clerk, City of Diamond Bar 21660 E. Copley Drive Diamond Bar, CA 91765-4177 Re Appeal of Resolution No. 2000-18 Dear Ms. Burgess; As an agent of Nextel Communications, I am presenting you with this letter and a check for $500 in order to formally appeal Planning Commission Resolution No. 2000-18, which recommended denial of our proposal to install and operate ground -mounted telecommunications facilities at 24401'DarrinDrive in the City ofDiamond Bar. Previously we have filed for a Conditional Use Permit (No. 2000-04) and Development Review (2000-10) for the project. The resolution for denial was approved by the Planning Commission at its October 10 session. In adopting.its resolution,it is clear that the intent of the Planning Commission was to have Nextel provide additional information on its plans and then resubmit the plans with a new application.. Item 4 of the resolution states: "Further review of the application is not warranted. The applicant should prepareand file a new application that addresses the unresolved issues and responds to the concerns as addressed by the Commission." Our original plan was to move forward, following the Planning Commission's resolution, by submitting a new application, without the,need to appeal. However, it has now come to our attention that Item 22.66.070 of the City Code would not allow resubmittal of the project for a period of one year. Because Nextel hasan urgent need to get this site on -air, we have no other alternative but to appeal this resolution. Following the presentation of our project at the September 26 Planning Commission hearing, we brought a new architect on -board, due to °issues raised regarding the quality of drawings provided by the previous architect. We are moving forward with our new architect to produce the requested drawings, and we are confident that we will be able to provide the exhibits that the Commission has indicated it needs to adequately review the project. We would be able to have these materials completed by the first part of December, and would ask that this appeal be heard at that time. (continued) Ue�'i5'L000 G3:Ei�iYx tltu►t hero-r.uuituu: December 15, 2006 W. Jim DeStephano Acting City Manager City of Diamond Bar 21660 E. Copley Drive Diamond Bar, CA 91765-4177 Re: Request of Continuance for Planning Commission Resolution No. 2000-18 Nextel Telecommunications Site at 24401 Darrin, Drive Dear Jim: I want to respectfully request that my appeal of Resolution2000-18, the Planning Commission's denial of Nextel Communications project at 24401 Darrin Drive, be continued to the January 16 2001 City Council session; Previously we have filed fora Conditional Use Permit (No. 2000-04) and Development Review (No. 2000-10) for the project.' Camey Architects, our new architect on the project, is currently completing plans which we are confident will meet the requirements of the Planning Commission, as well as overall City policies. We will provide these new materials to you shortly after the beginning of the New Year. Please give me a call at (949) 279-2556 if you have any questions We look forward to resolving this project in a positive way for both Nextel and the City of Diamond Bar. Yours truly, John Tandy, Mericorn Corporation For Nextel Communications approval of a Development Review and Conditional ; Use Permit by the Planning Commission. BACKGROUND: Site Characteristics The project is proposed to be located at 24.401 Damn Drive (Tract 42584, Lot 51). The property consists of a single 10.05 acre site. The property has been assigned two Los Angeles County Assessor Parcel Numbers (APN). APN 8281-29724 consists of 6.87 acres and contains the existing 1400 square foot residence constructed in 1985 and located at the northwest corner of Darrin Drive at Armitos Place. The site also contains a co -located wireless telecommunications facility cell site approved by City Council action in 1997, located adjacent to Armitos Place near the Los Angeles County Fire Station. APN 8281-29-23 contains 3.18 acres and is fully encumbered by a storm drain easement. , A map restriction exists on the property restricting vehicular' ingress and egress to Armitos Place. The subject property is an irregularly shaped lot located at the northwest corner of Armitos Place and Darrin Drive, south of the 60 Freeway. The site is approximately 10.05 gross acres, surrounding a 25,270 square foot parcel owned by the Los Angeles County and occupied by afire station. The development site is adjacent to the flat portion of the property along Armitos Place. The site trends downward at an approximately 2:1 slope northerly property boundary adjacent to the freeway. There is the existing 1,400 square foot single family residence on the site with frontage and access on Darrin Drive and telecommunications facility. With the exception of the residence and cell site, the property is undeveloped. Vegetation consists primarily of sage scrub plants typically found on the lower slopes of the City. The site contains scattered trees believed to be oak and walnut. All trees will be retained. The site's General Plan designation is Low Density Residential (RL) and it is zoned Single Family Residential (R-1-10,000.) The proposed use is conditionally permitted within this zone pursuant to the provisions of Development Code Section 22.58, and 22.48. The land rises surrounding the subject site include the Pomona Freeway (SR 60) to the north, and single family residential' development to the south, east and west. Since the City's incorporation in 1989, twenty-four (24) cell sites have been constructed within the City. Generally, these sites are located adjacent to or near the freeways or heavily roadways in order to capture the maximum number of users. This cell site is located within ga residential neighborhood, although there are facilities located at Diamond Bar High School, which has a residential zoning designation. 2 Existing Wireless Telecommunication Facilities Entitlement On April 22, 1997, the Planning Commission adopted Resolution No. 97-6 approving an application (Conditional Use Permit No. 96-10 and Development Review No. 96-9) for the construction of a co -located wireless telecommunication facilities cell site (Pac Bell Mobile Services and Cox Communications) project on a portion of the 10.05 acre site located adjacent to Arrnitos Drive. The PlanningCommission's decision was subsequently "called for review" by the City Council. In August 1997, the City Council concluded its public hearing review and adopted Resolution No. 97-58 approving the proposed project for a one-year period. The adopted Resolution set forth an opportunity to extend the grant subject to the review and approval by the Planning Commission at the conclusion of a duly noticed public hearing. In June 1998, Pac Bell Mobile Services and Cox Communications, the applicants, applied for said extension. On August 25, 1998, the Planning Commission adopted` Resolution No. 98-18 extending the grant'to August 5 2001. No further extension of the permit shall be granted unless the applicants submit an application and receive approval from the Planning Commission following a duly noticed public hearing. Conditional Use Permit No. 96-10 and Development Review No. 96-9 contain specific conditions as approved ` by the City Council and as contained within the extension approved by the Planning Commission. The project was conditioned to conform to the approved development plans.' The approval is specific to the development plans proposed by the two carriers, Cox and Pac Bell. Nextel has applied for an additional telecommunications facility on the Stone property. As such the proposed application would add a third facility (antennas, structures and equipment building) to a site approved for a total of two carriers). As the Development Code states in Section 22.66.060, an expansion of the existing use, will require a new Conditional Use Permit and Development Review or a Modification to the existing Conditional Use Permit and Development Review. Ordinance No. 4 (1999), the Radio and Television Antennas and Wireless Telecommunications Facilities Ordinance adopted on March 2, 1999, establishes procedures for the placement of wireless telecommunications facilities and modifications to existing facilities. Section 22.42.130-J.l.of ' the Ordinance states that certain modifications to wireless telecommunications antenna facilities may be authorized by an amendment to a Conditional Use Permit. The application process for a new or amended permit requires a noticed public hearing before the Planning Commission. The applicant is proposing that a third carrier, antenna and equipment enclosure be located upon the site: Staff has concluded that the proposed additional telecommunication facility for Nextel incorporating two additional monopoles, six directional antennas and an equipment enclosure' will require a new discretionary 3 conditional use permit and development review incorporating a public hearing before the Planning Commission. DISCUSSION: Conditional Use Permit and Develooment_Review Proposal The current proposal consists of two (2) antennas, 25 foot high camouflaged monopoles -with six antennas, equipment cabinets and a block wall equipment enclosure. The facility is proposed on the subject site's northerly slope, facing the freeway belowthe undeveloped area between the fire station and the dwelling unit. Each antenna sector consists of three (3) panel antennas measuring four feet high, six 'inches wide and the overall width of the antenna array is eight feet. The antennas will be mounted on two separate vertical poles placed in the slope. Both monopoles will be placed on the slope. Both monopoles will be placed approximately 100 feet from the southerly property line adjacent to Armitos Place. The highest point of all the antennas will be approximately located at or below the flat, street level portion of the site. As proposed, the antennas will be approximately 120 feet from the nearest residence and will not be visible from the street level along Armitos Place. The antennastwill be visible (although screened) from the Pomona (60) Freeway. The facility will also involve the placement of an equipment cabinet on a 230 square foot concrete slab located south and perpendicular to the antennas. The slab will be placed into an area cut into the side of the hill immediately adjacent to the existing cell site and oriented parallel to the existing contours. Retaining walls not to exceed 6 feet in height will be used to accommodate the necessary cut. The equipment cabinets will be enclosed with a six foot block wall with chain link top. The antennas, equipment cabinets and other support hardware will be painted in camouflage colors to'match the existing vegetation. The antennas and equipment cabinet will not be Iighted nor generate any discernable noise to residents. The applicant is proposing access to the site via a 15 foot wide easement extending from Armitos Place. ,No vehicular ingress or egress is proposed nor will be permitted from Armitos Place. Radio Frequency Emissions/Health Impacts The Federal Communications Commission (FCC) requires that all cellular and PCS providers comply with safety standards for radio frequency electromagnetic fields. The American National Standards Institute (ANSI) and Institute of Electrical and Electronic Engineers (IEEE) have established standards for safe human exposure to radio frequency electromagnetic fields. 4 The Telecommunication Reform Act of 1996 prohibits local governments from regulating facilities because of the environmental effects of radiofrequency emissions as long as facilities comply with FCC regulations. However, that does not preclude cities from requiring that telecommunication providers submit documentation showing safety standard compliance. The City has previously required that an applicant submit radio frequency radiation (RFR) field measurement study to the Planning Division to verify compliancewith FCC emission standards. Location Criteria The design and location of telecommunication facility sites is determined by several factors. Sites must be close enough to the caller to receive the signal generated. Sites must be far enough from one another to eliminate cross, -talk and sites must be located away from sources of interference, which will cause signal distortion and poor communication quality. Height is one of the most important considerations when locating a site because telecommunications facilities function on a line -of -sight transmission. Antennas must be placed at precise heights in relation' to one another in 'order to transmit and receive signals. Therefore, topography plays a major role when determining antenna heights. Other considerations include availability of road access, electric power, land based telephone lines and/or microwave Iink capability, structural capacity for equipment and maximum coverage in the desired area with minimal sites. According to Nextel, the proposed project fills a gap in coverage along `the Pomona (60) Freeway. Land Use Compatibility Telecommunications facilities, including antennas are conditionally permitted within the Single Family residential zone. According to Development Code Section 22.58, a conditionally permitted use is a use which, because of specific characteristics such as size,' technological processes, or location, requires "special consideration" to "ensure proper integration with other existing or permitted uses in the same zone .. Conditional uses are generally approved with conditions ensuring that this integration is achieved. Vehicular access to the project site would be utilizeda few times a year for maintenance of the telecommunication facility. Since the equipment cabinets and antennas are located on the slope, access by foot would be necessary. On -street parking is not restricted in this area, therefore, the maintenance' crews could park their trucks on the street for the limited time that service visits require. 5 Environmental Assessment In accordance with the terms of the California Environmental Quality ;Act (CEQA); the City has 'determined that this project will not have a significant impact on the environment and has been determined to be Categorically Exempt from the provisions of CEQA, pursuant to Section 15303(e). PUBLIC NOTIFICATION: I On August 24, 2000, public hearing notices were mailed to approximately 164 property owners of record within a 700 foot radius of the project site. On August 25, 2000, notification of the public hearing for this project" was provided in the San Gabriel Valley Tribune and Inland Valley Daily l Bulletin, and the project :site was posted with a display board for at least 10 days. Further, the public notice was posted at three public places. RECOMMENDATION: Staff recommends that the Planning Co ninission approve Conditional Use Permit No. 2000-04 and Development Review No. 2000-10, Findings of Fact, and conditions of approval, as listed within the resolution. In the alternative, the Planning Commission may direct staff to prepare a resolution of denial or continue the project to a date certain for further information and discussion. REQUIRED CONDITIONAL USE PIERMIT FINDINGS, 1. The proposed use is allow( d within the subject zoning district with the approval of a Conditional Use Permt and complies with all other applicable provisions of this Development Code an I the Municipal Code. 2. The proposed use is consis ent with the General Plan and any applicable specific plan. 3. The design,, location, size and operating characteristics of the proposed use are compatible with the existing and future land uses in the vicinity. 4. The subject site is physically suitable for the type and density/intensity of use being proposed including access, provisions of utilities, compatibility with adjoining land uses„ and the absence of physical constraints: 5. Granting the Conditional Use Permit will not be detrimental to the public interest, health, safety, convenience or welfare, or materially injurious to person, property or improvements in the vicinity and zoning districts in which the property is located. 6. The proposed project has been reviewed in compliance with the provisions of the California Environmental Quality Act (CEQA). 6 i I r City of Diamond Bar PLANNING COMMISSION Staff Report AGENDA ITEM NUMBER: 5.1 REPORT DATE: September 22, 2000 MEETING DATE: September 26, 2000 CASEXILE NUMBER: ConditionalUse Permit No. 2000-04 and Development Review No. 2000-10 APPLICATION REQUEST_ : A request, pursuant to Code Sections 22.58 and 22.48, to install two 25 foot high camouflaged monopoles with six antennas, equipment cabinets and a block wall equipment enclosure, to be located adjacent to an existing unmanned co-Iocated wireless telecommunication facility on a portion of a 10.05 acre site. (Continued from September 12, 2000) PROJECT LOCATION: 24401 Damn Drive, (Tract No. 42584, Lot 51) Diamond Bar, CA 91765 PROPERTY OWNERS: Eric and Robin Stone 24401 Damn Drive Diamond Bar, CA 91765 APPLICANT: Nextel Communications 310 Commerce Irvine, CA 92602 SUMMARY: Nextel Conununications has applied for a Conditional Use Permit to construct an unmanned wireless telecommunication facility to be placed below the street level within the sloped area of a residentially zoned site. Facing toward the Pomona (60) Freeway, the facility will consist of two 25400t high monopoles incorporating six antennas, equipment cabinet, and block wall enclosure: The facility is designed to blend into the hillside site similar to the adjacent existing telecommunications facility, constructed for Pac Bell and Cox Communications in 1998. The proposal is permitted subject to the approval df .a Development Review and Conditional Use Permit by the Planning Commission. 4 BACKGROUND: On September 12, 2000, the Planning Commission considered an application by Nextel Communications to install two 25 -foot high ,camouflagedmonopoles with six antennas, equipment cabinets, and a block wall equipment enclosure, located adjacent to an existing unmanned co -located telecommunications facility a portion of a 10.05 acre site. The Planning Commission ` concluded the public hearing and ` continued the matter to September 26, 2000, to allow time for the applicant to respond to the Planning Commission's request for further information. The following excerpts from the Planning Commission meeting Minutes of September 12, 2000, summarizes the information requested of the applicant:' The Planning Commission " ...would like a document that clearly indicates where the antennas will be placed and what the heights will be in relationship to the site line from Armitos Place, and in relationship to the monopoles that currently exist and how those affect the use off of Armitos Place. The Commission requests a better landscape plan. Should the Commission request that the monopoles' be no higher than the current monopoles, could the monopoles be moved or .replaced and how would it impact that structure. The Commission would like ;to have a definitive description, of where 'the equipment will be placed." On Thursday, September 21, 2000,' Nextel submitted to the City its response to the Planning Commission's request. 'Staff has reviewed the submittal and has identified significant differences from the previously submitted drawings and statements provided at the September 12, 2000, public hearing. Specifically, the revised plans show the proposed monopoles as rising above the Armitos Place pad elevation by 13 to 15 feet. The plans.` submitted at the September 12, 2000, public hearing indicate clearly that the monopoles were proposed to be located below the Armitos Place pad elevation. Consequently, staff cannot find support for findings necessary to recommend Planning Commission approval of the project: REQUIRED CONDITIONAL USE PERNUT FINDINGS: 1. The proposed use is allowed within the subject zoning district with the approval of a Conditional Use Permit and complies with all other applicable provisions of this Development Code and the Municipal Code. 2. The proposed use is consistent with the General Plan and any applicable specific plan. 3. The design, location, size and operating characteristics of the proposed use are compatible with the existing and future land uses in the vicinity. 4. The subject site is physically suitable for the type and density/intensity of use being proposed including access, provisions of utilities, compatibility with adjoining land uses, and the absence of physical constraints. 2 5. Granting the Conditional Use Permit will not be detrimental to the public interest; health safety, 'convenience, or welfare, or materially injurious to person, property or improvements in the vicinity and zoning districts in which the property is located. 6. The proposed project has been reviewed in compliance with the provisions of the California Environmental Quality Act (CEQA) REQUIRED DEVELOPMENT REVIEW FINDINGS: 1. The design and layout of the proposed development are consistent with the General Plan, development :.standards of the applicable district, design guidelines, and architectural criteria for special areas (e.g., theme areas, specific plans, community plans, boulevards or planned developments); 2. The design and layout of the proposed development, will not interfere with the use and enjoyment of neighboring existing or future developments, and will not create traffic or pedestrian hazards; 3. The architectural design of the proposed development is compatible with the character of the surrounding neighborhood and will maintain and enhance the 'harmonious; orderly and attractive development contemplated by this Chapter, the General Plan, or any applicable specific plan; 4. The design of the proposed development will provide a desirable environment for its occupants and visiting public as well as its neighbors through good aesthetic use of materials, texture and color, and will remain aesthetically appealing; 5. The proposed development will not be detrimental to the public health, safety or welfare .or materially injurious (e.g., negative affect on property values or resale(s) of property) to the properties or improvements in the vicinity; and 6. The proposed' project has 'been reviewed in compliance with the provisions of the California Environmental Quality Act (CEQA). RECOMMENDATION: It is recommended that the Planning Commissiondirect staff to prepare a resolution of denial. Prepared by: James DeStefano, Deputy City Manager Attachments: 1. Planning Commission Staff Report dated September 7, 2000 2:. Conditional Use Permit Narrative 3. Facilities Master Plan 4., Photographic Simulation 5. Development Plans previously submitted September 12 2000 6. Revised Development Plans, dated September 26, 2000 _ 3 Attachment SEPTEMBER 12, 2000 PAGE 4 PLANNING COMMISSION PROPERTY OWNER; Eric Stone 24401`Darrin Drive Diamond Bar, CA 91765 APPLICANT: Nextel Communications 310 Commerce Irvine, CA 92602 DCMIDeStefano presented staff's report. Staff recommends that the Planning Commission approve Conditional Use Permit No. 2000-04 and Development Review No. 2000-10, Findings of Fact, and conditions of approval, as listed within the resolution. In response to Commission questions, DCM/DeStefano indicated that the project was originally approved in mid 1997. Due to the concerns regarding the potential effects of this type of project, it was, at the time, a very controversial project because it was the proposed to be located close to single family residential properties. This was the 18d' such project in the City of Diamond Bar and it generated more concern than all other projects combined. Due to the issuesinvolved, the City Council deemed it appropriate to condition the project for a one-year termination. In mid 1998, the Planning Commission determined that the applicants had complied with all of the conditions set forth in the original approval and approved a one-year extension with a sunset clause to August 2001. The grant did not prohibit future applications on the site. The Telecommunications Ordinance identifies this site as an opportunity for providers of these types of services. However, it does not identify how many sites ;are available at any one location. On the heels of the Planning Commissions concerns regarding periodic review, staff has added a condition that specifically talks about periodic review (see Condition 5 (e), page 5). Should there not be compliance, the Planning Commission has the ability to either modify or revoke the permit. While this project is immediately adjacent to the previously approved project, it is a separate and free-standing application. If one provider were not in compliance it should not have an effect upon a second provider in obtaining compliance. If the Commission wishes, it may also provide for a sunset clause. DCM/DeStefano noted that staff received one letter of objection from an anonymous individual. Lynn Van Aken, Nextel Communications, stated that whether or not the approval contains a sunset clause, in the case of non-compliance, anyone in the city may petition that the matter come back to the Commission for review. The more sites that are on the property, the more likely that they are to be in compliance. Except for the maintenance of the - monopole itself and their equipment and equipment area, all users are responsible to assure that the vegetation hides the project and remains approved. This site is provided for the SEPTEMBER 12, 2000 PAGE 6 PLANNING COMMISSION planned. However, he is concerned that the city is adequately protected with this type of facility in a residential back yard. Chair/Nelson closed the public hearing. C/Ruzicka asked if staff would respondto Roland Morris. He asked his fellow Commissioners' to consider a sunset clause for this project. DCM/DeStefano responded to statements by Roland Morris that there are private Covenants, Conditions and Restrictions (CC&R's) for this property and several hundred surrounding properties. This use is in compliance with those CC&R's. The City does not review nor enforce private CC&R's.' Therefore, it is incumbent upon that homeowner's association to ensure that its members are in compliance with their CC&R's. The issue that Mr. Stone required an amendment to -a couple of years ago is not an issue for this project. With respect to environmental impact, staff looked at this specific application for the criteria that is generally required for an Environmental Impact Report and Negative Declaration and the variety of exempt projects for which a categorical exemption would be appropriate. Staff felt that this project fell into one of the many categories of categorical exempt projects like the adjacent project. Further, staff feels that this project has followed the requirements of the Telecommunications Ordinance including the site that has been chosen. Chair/Nelson encouraged the Commission to focus its discussion on land use and physical structure: C/Ruzicka felt that in order to be consistent, it would not be unreasonable to place the same date on this project so that this and the prior projects could be reviewed at the same time. At the request of Chair/Nelson, Roland Morris returned to the podium to express his concern that there are a number of places in City where this type of development could occur and he is opposed to the fact that city residents can put any type of development in their yard because of this precedent. Perhaps the property in question should be re -zoned. VC/Zirbes said that while the project is well laid out, he is not comfortable .in looking at the conceptual plan where the antennas are proposed to be placed and he would like a document that clearly indicates where the antennas will be placed and what the heights will be in relationship to the site line from Armitos Place and in relationship to the monopoles that currently exist. He would also like to see a better landscape plan. If the Commission requested that the monopoles be no higher than the current monopoles, could the monopoles be moved or replaced and how would it impact that structure. He would like to have a more definitive description of where the equipment will be placed. He would like SEPTEMBER 12, 2000 PAGE 7 PLANNING COMMISSION to have an answer from staff prior to the Commission's next meeting as to the possibility of some of Roland Morris's concerns. By increasing the number of cell sites in residential " neighborhoods, is the City opening up a Pandora's Box? Should the Commission consider limiting the number of cell siteson a particular piece of property? He understands the ideal location of the property. How many more sites could exist in that location and how will it affect the neighborhood. If 20 to 30 sites exist on this property, how many visits of service trucks are coming in and out of the neighborhood; Specifically, he would like to have: more definite information on the heights and locations of antennas in relationship to the existing monopoles and how those effect the view scape off of Armitos Place. C/Ruzicka reiterated his request to have the Commissioners consider adding a sunset clause to the conditions for this project. Chair/Nelson said he is okay with the project as presented with or without the sunset clause. As long as this remains a discretionary action in the future and as long as the Commission continues to focus on the issues of land use and structure, there is a myriad of reasons why the use of these facilities would not be appropriate in 99 percent of the; residential lots in this City. He believes this is a unique site and a unique opportunity. C/Ruzicka moved, VGZirbes seconded, to continue Development Review No. 2000-04 and Development Review No. 2000-10 to the September 26, 2000, meeting in order to grant staff and the applicant an opportunity to prepare answers to VC/Zirbes's questions and concerns and to give the Commission the opportunity to consider a sunset clause. VC/Zirbes said he feels about the project as does Chair/Nelson. However, he would like to have the facts before him in order to make an informed decision. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Ruzicka VC/Zirbes, Kuo, Chair/Nelson NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Tye SEPTEMBER 26, 2000 PAGE 3 PLANNING COMMISSION 5. OLD BUSINESS: 5.1 Conditional Use Permit No. 2000-04, and Development. Review No. 2000-10 (pursuant to Code Sections 22.58, and 22.48) is a request to install two (2) additional 25 foot high camouflaged monopoles with a total of six (6) antennas, equipment cabinets, and block equipment enclosure on an approximately seven acre site that currently contains co -located unmanned, - wireless telecommunication facilities. (Public Hearing closed and continued from September 12, 2000) PROJECT ADDRESS: 24401 Darrin Drive (Lot 51 of Tract No. 42584) Diamond Bar, CA 91765 PROPERTY OWNER: Eric Stone 24401'Darrin'Drive ', Diamond Bar, CA 91765 APPLICANT_ Nextel Communications 310 Commerce Irvine, CA 92602 I SEPTEMBER 26, 2000 PAGE 4 PLANNING COMMISSION DCM/DeStefano presented staff's report. Staff recommends that the Planning Commission direct staff to prepare a resolution of denial. Lynn Van Aken, Nextel Communications, stated that his company's architect did not draw the original plans to scale and he apologized for the error. A second edition of the plan was submitted to staff showing the antennas to be placed still 'above grade. Nextel's intent was that the antennas would not be visible even with the height of the antennas, being above grade. He referred the Commission to a photograph and indicated that the trees would obscure the view of "anything" that was that height. After discussing the matter with DCM/DeStefano, Nextel dropped the antenna height to approximately 1 '/z feet to 2 feet below the pad level. With that and the existing landscaping, whether from the street level or from the second floor level of any of the houses in the area, .the antennae will not be visible. He further referred the Commission to a Nextel RF Engineer's statement that in moving or lowering the antennas it would diminish the value to Nextel. C/Ruzicka said that the project was to be placed below the street level and the fact that the applicant did not comply with staff's recommendation left a poor impression with the Commission. The latest information indicates that the project is still about seven feet (T) above street level. Lynn Van Aken responded that there is no way that there is ,any visibility from the street. Due to untimely delivery by post office, staff's report was not received in time to clear up the issue. C/Ruzicka pointed out that because of the controversy surrounding the original project at this site, he would prefer that the applicant reconsider this proposal and propose a project that takes the neighborhood into account. The property owner has a right to develop his property to the full extent of the code and the law. However, the property owner has a responsibility to the neighborhood. He pointed out that Armitos Place appears to be at the 935 foot level and the top of the tower appears to be at the 942 foot leve] Lynn Van Aken responded that "he did once." By the way, if the Commission would take staff's original recommendation, it was for approval. C/Ruzicka indicated that tonight's recommendation is for denial unless the Commission can determine something different. Lynn Van Aken stated he does not know what more he can do for the Commission. The intent is that it not be visible from the surrounding homes. This property is situated so that the with the rise in the hill the antennas are below the top of the hill and vegetation extends about 10 to 15 feet above that. e SEPTEMBER 26 2000 PAGE 5 PLANNING COMMISSION C/Ruzicka asked if the top of the antenna is below street level to which Lynn Van Aken responded that the top'of one of the antenna is right at street level and the other antenna is a hair over that. If you would like for Nextel to drop it more, be my guest. I'm tired. I'd like to go home. "C/Tye said that although he was not present two weeks ago for the public hearing he reviewed the packages. He is thoroughly confused and he is trying to make sense of the drawings. Either the antennas are below street level or they are not below street level. The speaker commented that this is not an optimum location.' Lynn Van Aken responded that it is not an optimum location because when the antennas are lowered Nextel loses the coverageit needs. However, it is far better than what presently exists and Nextel is trying to fill a hole. The antennas may not be exactly at street level. Nextel has done its best to try to find a blend of concealing the antennas so that they are not visible and still have the necessary coverage. VC/Zirbes stated that staff's report presented to the, Commission on September 12 outlined the parameters of the project. Nextel's first presentation did not indicate elevations of the existing monopoles _and/or the proposed monopoles, nor did those diagrams provide the Planning Commission the exact locations of those poles in relationship to the existing poles which were issues that the Commission addressed with the applicant. Because the Commission did not receive an answer regarding these concerns, the Planning Commission continued the matter and directed Nextel to return to tonight's meeting and to provide the Commission with information as to the exact heights in relation to existing monopoles and where those monopoles would be placed in relation to existing monopoles. On Friday, he reviewed the set of Nextel plans as ,well as, staff's recommendation to deny the project. Upon review of the information regarding elevations and Sheet C -I which indicates' the different grade elevations which still does not provide him with the exact placement of the monopoles on the project site in relation to the existing poles. Staff and the Planning Commission had always indicated that this was below street level project. On Friday, the Commission received a set of drawings that clearly indicates that this is not below street level proposal. Tonight, the Commission was presented with a set of drawings which indicate that the proposed monopoles' exceed the elevation of the street level and still do not provide the Commission with the requested information of monopole placement. The Commission needs to be able to not only provide the property owner with the best project possible, it also needs to be certain that the property owner will not be caused any, undue grief. Nextel's proposal is to triple the amount of antennas located on the site. The Commission wants to make certain that the residents on Armitos Place and that the surrounding area will not be impacted in any form or fashion - that this will be an invisible project. The elevations do not make sense. He further pointed out his concern about the untimely dates of the documents submitted to the Commission. Based on his request to Nextel and the fact that he has not received answers to his requests that the applicant provide information SEPTEMBER `26, 2000 PAGE 6 PLANNING COMMISSION regarding the exact height and location of the antennas he cannot find information that leads him to trust the numbers supplied to the Commission. He does not understand how a project that is so important to Nextel can be delivered to staff and the Commission in this manner. Lynn Van Aken placed responsibility on the architect for not supplying accurate drawings and apologized to the Commission. He did not have time to review the plans before they were forwarded to the City's staff and Planning Commission. The elevation is below the pad and a few feet above the street. The project is not visible and it meets the intent of staff's requirements. C/Ruzicka said that based on the fact that Mr. Van Aken states that he was so upset by what the architect did with the plans and that the architect will no longer be employed by him, he does not trust the information received from the applicant. C/Tye pointed out that staff's report of September 12, 2000, clearly states in summary that Nextel Communications has applied for a Conditional Use Permit for ` an unmannedwireless telecommunications facility to be placed below the street level. Nothing in the report confirms Mr. Van Aken's statements about a "pad." Staff's report for tonight's meeting clearly states "to be placed below street level. The Minutes of September 12, 2000, Public Hearing meeting, indicate that the Planning Commission "would like a document that clearly indicates where the antennas will be placed and what the heights will be in relationship to the site line from Armitos. Place." Clearly, the applicant has not responded to the Commission > and he has no confidence in the materials that the Commission has been asked to review. Lynn Van Aken recommended that the Planning Commission continue the matter to allow the applicant an opportunity to provide drawings in accordance with the Commission's request. VC/Zirbes thatthe information delivered tonight is dated July 6, 2000, and it indicates that existing antennas are mounted on eight foot (8) tall pipe' mounts. Those monopoles are 22-24 feet high. Therefore, he has no comfort with the submission and he does not need any additional time to look at the proposal that was submitted. C/Ruzicka moved, C/Tye seconded, to direct staff to prepare a resolution of denial. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Kuo, Tye, Ruzicka, VC/Zirbes NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Chair/Nelson OCTOBER 10,2000 PAGE PLANNING COMMISSION equipment enclosure on an approximately seven acre site that currently contains co -located, unmanned, wireless telecommunication facilities. (Continued from September 26, 2000.) PROJECT ADDRESS: 24401 Darrin Drive (Lot 51 of Tract No. 42584) Diamond Bar, CA 91765 PROPERTY OWNER: Eric Stone 24401 Damn Drive Diamond Bar, CA 91765 ` APPLICANT: Nextel Communications 310 Commerce Irvine, CA 92602 DCM/DeStefano presented staff's report. He reported that today at approximately 3:00 p.m., Nextel Communications' new project manager presented staff with a request to continue this matter to December 5, 2000, in order to allow Nextel time to prepare revisions to their current application. In accordance with the Planning Commission's request, staff has prepared Resolution No. 2000 -XX denying Conditional Use Permit No. 2000-04, and Development Review No. 2000-10. The applicant was not present. C/Tye stated that the correspondence received by staff this afternoon indicates that Nextel is moving ahead with the project per the instructions that were given at the most recently Planning, Commission hearing. No such instructions were given to proceed with that project. In fact, the Planning Commission asked staff to prepare a Resolution of Denial. C/Tye moved, GRuzicka seconded, to adopt Resolution No. 2000 -XX denying Conditional Use Permit No. 2000-04, and Development Review No. 2000-10. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Kuo, Ruzicka, Tye,VC/Zirbes NOES: COMMISSIONERS: None - ABSTAIN: COMMISSIONERS: Chair/Nelson ABSENT: - COMMISSIONERS; None N � CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Honorable Mayor and Members of the City Council MEETING DATE: January 16, 2001 REPORT DATE: January 11 , 2001 FROM: James DeStefano, Interim City Manager TITLE: PUBLIC HEARING AND CONSIDERATION OF THE 2001-2002 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM SUMMARY The City has scheduled a public hearing to discuss proposed programs and the allocation of Community Development Block Grant (CDBG) funds, The City will receive approximately $379,561 in federal funds as a participant in the 2001-2002 Los Angeles Urban County CDBG Program. In addition, the City will have $457,33 in unallocated CDBG funds forla total allocation of $836,894. The $379,561 in CDBG allocated funds may be used for a variety of Community Development activities that develop a viable urban community, principally for persons of tow and moderate -income levels. The City may only allocate 15% or $56,934 of the 2001-2002 allocation towards community public service programs. The purpose of the public hearing is to solicit public testimony and receive presentations from public service organizations and residents requesting funds. RECOMMENDATION: It is recommended that the City Council open the public hearing, receive testimony and adopt Resolution 00 -XX "A Resolution Approving the City's Community Development Block Grant Program for Fiscal Year 2001-2002", and authorize the City Manager to execute all CDBG documents required for the implementation of the program. LIST OF ATTACHMENTS: X Staff Report - Public Hearing Notification X Resolution(s)' Bid Specification Ordinance(s) X Other: CDBG Proposals/Matrix 1; Has the resolution, ordinance or agreement been X Yes No reviewed by the City Attorney? 2. Does the report require a majority vote? NIA _ Yes No 3. Has environmental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? Yes X No 5. Are other departments affected by the report? X Yes No Report discussed with the following affected departments: _ REVIEWED BY: Interim City CITY COUNCIL REPORT MEETING DATE: January 16, 2001 Agenda No, TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, Interim City Manager SUBJECT: PUBLIC HEARING AND CONSIDERATION` OF THE 2001.2002 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM ISSUE STATEMENT As required by Federal regulations, the City must solicit public participation through advertisements and public` hearings prior to the adoption of the Community Development Block Grant program. RECOMMENDATION It is recommended that the City Council open the public hearing, receive testimony and adopt Resolution 00 - XX "A Resolution Approving the City's Community Development Block Grant Program for Fiscal Year 2001- 2002; and authorize the City Manager to execute all CDBG documents required for the implementation of the program: FINANCIAL SUMMARY Approval of the 2001-2002 CDBG budget will be incorporated into the 2001-2002 City Budget. The CDBG Program does not impact the General Fund budget of the City. BACKGROUND The City of Diamond Bar, through a Cooperative Agreement; is part of the Los Angeles County Community Development Commission - Community Development Block Grant (CDBG) program. The CDBG program was established through the Housing and Community Development Act of 1974. The primary program of each grantee under the Title is the development of viable urban communities, by providing decent housing and a suitable living environment and expanding economic opportunities, principally for persons of low and moderate income. > The use of CDBG funds must meet the primary national objectives: • Benefiting low and moderate income persons; or • Addressing slums or blight; or , • Meeting a particular urgent community development need Page Two CDBG Report The projects must also meet one of the eligible activity categories: acquisition of real property for an eligible use; acquisition, construction, and rehabilitation of public facilities; demolition and clearance of deteriorated buildings; community service for low -and moderate -income households; removal of barriers that restrict the mobility for elderly or handicapped persons; or special economic development activities, Funds may be used for a variety of community development activities such as public services, administration and public works projects. The funds may only be used within low and moderate -income census tracts (of which the City has none) and/or to benefit low and moderate -income persons and/or presumed eligible persons. The City's approved projects and budget must be submitted to the Los Angeles CDC by February 1, 2001. The City of Diamond Bar's projects and budget will ultimately become part of the Los Angeles County's CDBG program application to the U.S. Department of Housing and Urban Development (HUD). DISCUSSION Of the City's total 2001.2002 CDBG Program allocation ($379;561), a maximum of 25% ($94,890) may be expended on public service projects. The five -(5) year 25% public service cap reached the sunset clause in Fiscal Year 1997-98. However, this public service cap has been granted for fiscal year July 1, 2001 to June 30; 2002 but will revert to 15% of the City's total allocation in the next Program Year (2002-2003). Thus, the City may only take advantage of the higher expenditure limit (25%a) this year for public service projects. Future CDBG Program Years will limit the public service authority to 15%. The City sent out Request For Proposals to all interested organizations and placed legal advertisements "Notice of Availability of CDBG Funds" in both the San Gabriel Valley Tribune and Inland Valley Daily Bulletin. Based on the proposals received by non-profit agencies and City Departments, past history of applicants and the availability of funds,; funding recommendations have been developed. Prior to a project being funded, eligibility is determined and the subrecipients must meet the Federal regulations/requirements. The regulations include determining eligible participants, submitting back-up financial documentation, and retention of all records for a three-year period. The City provides support to the projects that receive funding with technical assistance and monitoring to insure compliance. The City is responsible for overseeing the operations of all the subrecipients supported activities including compliance with all applicable Federal requirements and those performance goals are being achieved. As part of the application process, the City must describe the programs that are currently being implemented and how those programs are meeting the goals and objectives that have been established by the City. Page Three CDBG Report CURRENT 2000-2001 CDBG PROJECTS AND ALLOCATION YMCA Childcare ($15;000) To provide after school childcare for low and low -to -moderate -income persons. To date, the YMCA has provided childcare for an average of twenty (20) children monthly. YMCA Da Cam Summer/Off Tract $6,500 To provide summer/off tract day camp for up to twenty (20) Y p- ( ) families monthly. The YMCA has provided summer day camp'to 21 families. Senior Programming ($34,133) To provide senior activities, classes, referrals and special events to seniors. The City has provided various senior activities and truck rental for food distributions. General Insurance has been purchased for all three senior groups utilizing the Heritage Park Community Center. Job Training Program - ($5,000) This is a new project which will provide employment training for the creation of five (5) quality, permanent part-time and or full-time job opportunities to low and moderate -income persons. The project is being implemented by the Inland Valley Economic Development Corporation (IVEDC). Project Administration ($37,088) Provides program support to all projects including monitoring required reporting, and Davis -Bacon construction compliance. Park Retrofit 99 ($75,000) The revisions for the Master Plan for the ADA Retrofit at Sycamore Canyon Park are in progress. Park Retrofit 00 ($300,000) To provide for the creation of an ADA Retrofit at Sycamore Canyon Park. Sidewalk ADA Accessibility ($427,860) To provide accessible sidewalks on Golden Springs Drive between Gateway Center Drive and Copley Drive. Amendment No. Jr was approved by the Community Development Commission (CDC) to transfer $350,015 from the SidewalkAccessibility Project for the now proposed Comm un Center Project. Paint the Town' (8,000) To assist the Diamond Bar Improvement Association (DBIA) in the exterior rehabilitation of (10) homes. Page Four CDBG Report PROPOSED PROJECTS AND ALLOCATIONS FOR THE 2001-2002 PROGRAM YEAR In planning for the 2001-2002 CDBG process; the City published public notices announcing the availability of CDBG funds and mailed letters and applications to all existing subrecipients and interested parties requesting proposals for use of the CDBG funds. Due to limited funding available in the public service category, staff is recommending providing funding to three projects with the available 15% allocation. Based upon Federal regulations, CDBG funds must be allocated and spent within three years. In addition, Cities are strongly encouraged by the Community Development Commission to allocate all monies as soon as feasible. 2001-2002 Public Service- 15% S56,934. 00 City Senior Program FY 00-0134,133 Request 2001-2002 $50;608 Recommend $35,434 The City's Senior Program ($50,608) includes special events, Friday Bingo, Craft Classes, new Bingo machine and the Senior Coordinator position for referrals and coordination between the groups. Diamond Bar Senior Citizens Club $1,763 Requested insurance, supplies, popcorh machine and truck rental Sunshine Senior Group $800 Requested insurance, stationary, bingo supplies and health fair. Chinese Evergreen Senior Association $5,000 Requested insurance, sickielderly visits, medical seminar, English Language class, travel program, mixer with other seniors. The Senior Program will include several of the activities and supplies as requested by the Diamond Bar Senior Club, Diamond Bar Chinese Association Seniors Sunshine Seniors Group. The City will coordinate senior activities with all groups to ensure that programs are being offered to assist all seniors ($43,045). Diamond Bar YMCA Childcare FY 00.01 $15,000 Request $34,000' Recommend $15,000 To provide after school childcare for twenty (20) low and moderate income families monthly. The project allows for parents to work while their children are in a safe environment. The program has been very successful and meets all federal regulations: Page Five CDBG Report Diamond Bar YMCA Summer Camp FY 00-01 $6,500 Request $15,000 Recommend $6,500 To provide summer/off-tract day camp for up to twenty (20) families monthly. This project provides summer camp and off -tract camp for low and moderate -income families. The program has been very successful and meets all federal regulations. Project Sister FY 00-01 - NIA Request $2,500 Recommend $ 0 To provide assistance to Diamond Bar senior residents in learning safety measures that will decrease their vulnerability to crime. This is an eligible project; however, due to limited funding, staff does not recommend funding at this time. Camp Fire Boys and Girls FY 00-01 - N/A Request $6,700 Recommend $ 0 To provide for mountain camp experience for boys and girls from low and moderate income families. This is an eligible project; however, due to limited funding staff does not recommend funding at this time. Service Center for Independent Living FY 00-01- NIA Request $10,000 Recommend $ 0 To provide for independent living services, newsletters, and community forums on disability issues. This is an eligible project; however, due to limited funding staff does not recommend funding at this time, Sub -total Request $118,808 Recommend $56,934 2001-2002 Administration - '10% $37,956.0 Program Administration FY 00-01 — 37,088 Request $37,956 Recommend $37,956 To provide overall CDBG program administration including contract compliance services.. Sub -total Requested $37,956 Recommend $37,956 2001-2002 Public Works/Housing and Economic Development - 75% $284,671 Park Retrofit FY 00-01 300,000 Request $300,000 Recommend $ 0 The request is for ADA Retrofit at Sycamore Canyon Park; the Master Plan for the park retrofit is currently underway. This project was funded through the CDBG 2000-2001 Program year: Page Six CDBG Report Paint the Town FY 00-01- $8,000 Request $20,000 Recommend $8,000 To assist the Diamond Bar Improvement Association in the rehabilitation of ten homes. Sidewalk ADA Accessibility FY 00-01 $427;860 Request $281,360 Recommend $ 0 To provide Accessible Sidewalks on Golden Springs Drive and Grand Avenue adjacent to the golf course. This project was funded through the CDBG 2000-2001 Program year. $350,015 of this project has been. redirected towards the Community/Senior Center and has-been included in the calculations of the unallocated funds. This leaves a balance of $77,845.00 in the above project. Community/Senior Center FY00-01=N/A Recommend$734,004 To provide for the construction of an approximately 18,400 sq. ft. fully accessible Senior Center to address the needs of the City's growing population. Sub -total Request $601,360 Recommend $742,004 TOTAL REQUEST $ $720,168 STAFF RECOMMENDATION $836,894 The. City Council has previously allocated CDBG funding towards the Senior/community Center. The Comunity Development Commission does not recognize the "saving of funds for a future project" as "allocating funds". Therefore, the City will have $457;333 in unallocated funds. To assist with the construction of public works, cities can apply for a Section 108 Loan. A Section 108 loan will "front" the City the necessary funds with an agreement that the City will pay back the loan using future allocations of CDBG funding; The remaining unallocated $457,333 will be kept as unallocated towards the Senior/Community Center Building. Staff will apply for a Section 108 loan and the unallocated funding will be used towards the repayment. CONCLUSION The purpose of public hearing is to solicit public testimony and receive presentations from the public service organizations requesting funds. It is an opportunity for the City Council to question the proposed public service organizations as well as City staff regarding the applications under consideration. The public hearing has been advertised in the San Gabriel Valley Tribune and the Inland Valley Daily Bulletin. Attachments A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE CITY'S COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR FISCAL YEAR 2001-2002 WHEREAS, on August 22 1974, the President of the United States signed into law the Housing and Community Development Act of 1974 (Act); and WHEREAS, the primary goals of Title I of the Act are the development of viable urban communities by providing decent housing and a suitable living environment, and expanding economic opportunities, principally for persons of low and moderate income; and WHEREAS, the City of Diamond Bar has received notification of the availability of $379,561 in federal Community Development Block Grant (CDBG) funds to further the attainment of these goals during Fiscal Year 2000-2001; and WHEREAS, the City has $457,333 in CDBG funds from previous fiscal years that need to be allocated to specific projects/programs; and WHEREAS, suggestions have been requested from residents, community organizations, City Departments for the utilization of these funds; and WHEREAS, the City has published information regarding eligible activities under the Act and met with all interested groups and conducted a public hearing to solicit comments and suggestions from the community for the utilization of these funds. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar as follows: Section 1. The funding allocation for the 2001-2002 CDBG Program year shall be: Public'Service $56,934 City Senior Program $35,434 r YMCAChildcare $15,960 ` YMCA Day Camp Administration $37,956 Public Works $734,004 Community/Senior Center $734,004 Rehabilitation $8,000 DBIA Paint the Town $ 8,000 w Section 2. That the City Manager is authorized and directed to submit the City's final Cost Summary for Fiscal Year 2001-2002 to the County of Los Angeles, reflecting the funding allocations set forth herein. Should the City's final allocation vary by more than twenty-five percent (25%) from the figures contained herein, the City Manager is authorized to allocate the additional funds to eligible activities. Section 3. That the City Manager is authorized to execute the contractual and related documents to be prepared by the County of Los Angeles that are required for the implementation of the projects/programs set forth herein. Section 4. This Resolution shall take effect from and after the date of its passage and adoption. PASSED, APPROVED, AND ADOPTED this th day of - 2001. Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar„ California do hereby certify, that the foregoing Resolution Number 01- was duly and; regularly passed and adopted by the City Council of the City of Diamond Bar, California, at its adjourned regular meeting held. on the day of , 2001, by the following vote, to wit: AYES: COUNCILMEMBERS NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: Lynda Burgess, City Clerk City of Diamond Bar, California CITY OF DIAMOND BAR COMMUNITY DEVELOPMENT BLOCK GRANT 2001-02 PROGRAM YEAR City of Diamond,Bar Admin. $37,956 $37,956 $37,956 Sub -total $37,956 $37,956 $37,956 CITY OF DIAMOND BAR COMMUNITY DEVELOPMENT BLOCK GRANT 2001-02 PROGRAM YEAR TOTAL AVAILABLE FUNDS- $836,894 Service City Council Requested Staff City Council Agency Provided Allocated 00-01 Funds 01-02 Recommendations Allocation Community ServiCe Heritage Park $0 Ronald Reagan Pk $0 Sycamore Cyn P $300,000 $300,000 $0 Sycamore Cyn Pk Senior Center $734,004 $734,004 Diamond Bar Paint the $8,000 $20,000 $8,000 Improvement Assoc. Town Public Works sidewalks $146,600 $281,360 Sidewalks $281,360 Inland Valley Job $5,000 $0 $0 EDC creation Sub -total $740,860 $1,335,364 $742,004 TOTAL AVAILABLE FUNDS- $836,894 CITY OF DIAMOND BAR PUBLIC HE, REGARDING PROPOSED 2001-2002 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PROJECTS JANUARY 16, 2001: The City of Diamond Bar expects to receive approximately $370,887 in federal Community Development Block Chant (CDBG) funds as a participant in the 2001-2002 Los Angeles Urban County CDBG program. The City Council will conduct a public hearing on January 16, 2001, prior to their taking action to adopt a Final Statement of Community Development Objectives and Projected Use of Funds for the 2001-02 CDBG program year. City Staff will present details for the new proposed projects and, all interested persons will be invited to speak. 'STATEMENT OF COMMUNITY DEVELOPMENT OBJECTIVES AND PROJECTED USE OF FUNDS GOALS: To carry out the primary objectives of the Housing and Community Development Act of 1974, as amended, to develop a viable urban community, principally for persons of low and moderate income. OBJECTIVES: To provide and facilitate services and programs for Diamond Bar residents, All programs' will be implemented to provide.prirmary benefit to low and moderate income residents of the Community. All interested persons are invited to attend the City Council public hearing at 7:00 p.m., on Tuesday, January 16, 2001. The hearing will be held at the South Coast Air Quality Management District; Auditorium located at 21865 Copley Dr. Diamond Bar, California 91765. Additional details concerning any of the above information may be obtained by calling James DeStefano, Interim City Manager, at (909) 396-5660. /s/ Lynda Burgess Lynda Burgess City Clerk Publish Jan. 2, 2001 ` CITY OF DIAMOND BAR COMMUNITY DEVELOPMENT BLOCK GRANT REQUEST FOR PROPOSALS 2001-2002 PROGRAM YEAR Funding is contingent upon the project's eligibility under the 1974 Housing and Community Development Act as amended. This application must be completed, and supplemental information regarding the organization and proposed project may be attached. APPLICATION DEADLINE: January 4. 2001 5:00 -pm. APPLICATION SUMMARY Organization: City of Diamond Bar Project Name: Senior Programming Amount Requested: DSS 2900 S. Brea Canyon Road (Heritage Park Communitv Center) Location of Project: Funds would be used to: Conduct Senior Programming that will enrich the lives of local Seniors. Activities that would include information referrals, meals, dances, classes, seminars and craft classes. GENERAL INFORMATION Organization Address: 21660 E. Copley Drive, #100 City: Diamond Bar Telephone/FaxNumber 909.:396.5694 E-mail Addressbob. rose @ci.diamond-bar. ca. us ContactPerson/Title: Bob Rose, Community Services Director Officials authorized to represent organization and expend funds.' Name:'Robert Huff or Nta Title: y r C � Name�ICt Jim Title: Federal I.D Number/Non-Profit Status: _ This application is proposing a new existing X project. (check). Has the project received past funding from the City of Diamond Bar? ye s If yes, please identify the year/amount and source of funding: 2 0 0 0 / 2 0 01 GOALS AND OBJECTIVE OF PROJECT Provide a detailed description of the proposed protect by describing precisely what is to be accomplished with the requested funds. - Provide;daily 'Senior drop—in Programs for up to 160 per day. Develop and conduct a variety of recreation classes and programs for Seniors on a pav for basis, which meets the diverse needs of the Seniors in Diamond Bar. Develop and conduct referral service based on ;requests :of Seniors in Diamond Bar. Describe the specific purpose of the project; identify the problems the project is intended to solve, and the age group of those to be served. Meet the Special Recreational and Human Service needs of a diverse group of Seniors with a variety of needs and diverse culture backgrounds. The age group to be served would. be Seniors 55 years of age and over. Identify and describe the geographic, boundaries of the target area: (Attach a map if appropriate).` The primary area of service is the City of Diamond Bar; however,; the make=up provided to residents of adjacent communities. PROJECT CLIENT PROFILE Diamond Bar clients assisted in previous year: Diamond Bar clients assisted which meet the low/moderate income requirements: Yes Diamond Bar clients expected to be assisted in new project year: Describe the characteristics of client population in target area, including age, sex, income level, and ethnic background. Relate how the project will meet the federal requirements of benefiting low/moderate income persons. Seniors Y agevariety of ethnic backgrounds (i.e. 20oAsian/Americans 60%aCauaasicznand 20o other)..: The percentage of females served should be a little higher than males. 86o_f_emalesgand 14% males. Is your organization familiar with the CDBG reporting requirements? Ye 2001- 2002 BUDGET PROCESS Senior Program - Special Events Estimated Attendances 90 Seniors SUMMERTIME PICNIC LUNCH August: 2001 ` Lunch $8:00 p. p. $720.00 Entertaimnent 150:00 Decorations 140.00 TOTAL $1,010.00 Revenue (90x$3) 3.00 p.p $270.00 CDBG $740.00 HALLOWEEN PARTY October: 2001 Lunch $8.00 p.p. $720.00 Entertainment 100:00 Papergoods 100.00 TOTAL $920.00 Revenue $3.00 p.p. 270.00 CDBG $650.00 CHRISTMAS LUNCH December: 2001 Lunch $8.00 p.p. $720:00 Entertainment 300.00 Decorations/Papergoods 100.00 TOTAL $1,120.000 Revenue $3.00 p.p. 270.00 CDBG $850.00 VALENTINE LUNCHEON February: 2002 Lunch 7.00 p.p $630.00 Entertainment 100.00 Decorations 100.00 TOTAL $830.00 Revenue $3.00 p.p. $270.00 CDBG $560.00 ST. PATRICK'S DANCE March: 2002 Lunch $7.00 p.p $630.00 Entertainment 100.00 Deeorations/Papergoods 100.0U TOTAL $830.00 Revenue $3.00 p.p 270.00 CDBG 560.00 SUMMER BAR-B-Q LUNCH July: 2002 Lunch $7.00 p.p $630.00 Entertainment 100.00 Decorations/papergoods 75.00 TOTAL $805.00 . Revenue $3.00 $270.00 CDBG $535.00 Special Events CDBG Total $3,895.00 FRIDAY BINGO 52 FRIDAYS Bingo Supplies (cards) $1,500.00 Refreshments & Supplies $950,00 TOTAL $2,400.00 Seniors Club Pays (cards) $750.00 CDBG (Friday Bingo) $1,650:00 - Craft Classes & Board Games $300.00 CDBG $300.00 Senior Program Request: a. Special Events $31895.00 b Friday Bingo $19650.00 c Craft Classes&Board Games lir cif (30 .'`$300.00 2 T DIAMOND BAR SENIOR CITIZENS CLUB 2001 BUDGET RECEIPTS Lunches $5,070.00 Dues $1,120.00 Bingo $2,200.00 50/50 $1,750.00 Pull Tabs $1,750.00 Miscellaneous $375.00 TOTAL RECEIPTS $12,265.00 EXPENDITURES Luncheons Installation of Officers $550.00 5th Tuesdays of Month ( 4) $2,640.00 St. Patrick's Day. $1,100.00 Mothers Day $2,000.00 Fathers Day $1,320.00 Thanksgiving $1,760..00 Christmas $2,220.00 Other $550.00 Total For Luncheons $12,140.00 New Years Party $450.00 Birthday Cakes $400.00 Bread Pickup $420.00 Dove Ministries $230.00 Memorial / Cards $150:00 Kitchen Supplies $1,500.00 Film $100.00 Pull Tabs $300.00 Bingo Supplies $450.00 Printing $350.00 Miscellaneous $300.00 Insurance $265.00 TOTAL EXPENDITURES $17,055.00 Prior years carryover $6,600.00 Receipts $12,265.00 Total estimated funds for 2001 $18,865.00 Expenditures $17,055.00 Year end balance $1,810.00 Of il'W CITY OF DIAMOND BAR COMMUNITY DEVELOPMENT BLOCK GRANT REQUEST FOR PROPOSALS 2001-2002 PROGRAM YEAR Funding is contingent upon the project's eligibility under the 1974 Housing and Community DevelopmentAct as amended. This application must' be completed, and t supplemental information regarding the organization and proposed project may be <" attached. APPLICATION DEADLINE: January 4. 2001 5:00 p.m. APPLICATION SUMMARY r , Organization: Project Name:��ti�` gam. „--- Amount' Requested: i Location of Project: Funds would be used to: ;, /�✓ .�� GENERAL INFORMATIONi�ivl�l Organization Address: f�GC—rte/� City: Telephone/Fax'Numb E-mail Address: Contact Person/Title: Officials authorized to -represent organization and expend funds: s Name: /6. U" 1./ Title:< Name: %_ Title: -- Federal I.D Number/Non-Profit Status This application is proposing a new existing � ,project: (check). Has the project received past funding from the City of Diamond Bar? �' S If yes, please identify the year/amount and source of funding: `t 5 A n1 G C CITY OF DIAMOND BAR t COMMUNITY DEVELOPMENT BLOCK GRANT REQUEST FOR PROPOSALS ' 2001-2002 PROGRAM YEAR Funding is contingent upon the project's eligibility under the 1974 Housing and Community Development Act as amended. This application must be completed, and supplemental information regarding the organization and proposed project may attached. APPLICATION DEADLINE: January 4. 2001 5:00 p.m. APPLICATION SUMMARY J - Organization: ;/J/ R.5 g ��YG=-- Project Name: y 3 t= Al r !� Ip Cl tyb ,,, ' f Amount Requested: Location of Project: tX ��x 1`L_c2fA Funds would be used to: .T u }res -n C Q p�Z. �, f CL Z7 4v t1x (—'L"-TCS72Prr y GENERAL INFORMATION Organization Address: - li % / S E? u r, ( EiQjllr9�C City: a�// Telephone/Fax Number �f-`r��'� err' mail Address: Contact Pcrson/Title: so LS1L—q—&5.,JYe Y� i Officials authorized to represent organization and expend funds: Name: f 2 Title Name. �l S J Title: Federal LD Number/Non-Profit Status: Ive ' —Y This application is proposing a new V existing project. (check). ` Has the project received past funding from the City of Diamond Bar? -- If yes, please identify the vear/amount and source of funding: N / , GOALS AND OBJECTIVE OF PROJECT Provide a detailed description of the proposed project by describing precisely what is to be accomplished with the requested funds. Q r i Grp T. r-C v� 441-6 .� c F4t '© +� -r` �.� � S cAmcc?2 der G" ' Describe the specific purpose of the project; identify the problems the project is intended to solve, and the age group of those to be served.'` vl� c--c' 6 'Iazl N,� �` Ys' `r 1�r t Q 'KGr�it G> 1`S yr, oC of co 0� C C-3-1 ie- -V �cl-�us Identify and describe the geographic boundaries of the target area. (Attach a map if appropriate). PROJECT CLIENT PROFILE Diamond Bar clients assisted in previous year: a V C Diamond Bar clients assisted which meet the low/moderate income requirements:`c�—f-1' NPjAk & T"S Diamond Bar clients expected to be assisted in new project year: Je,r-r Describe the characteristics of client population in target area, including age, sex, income level, and ethnic background. Relate how the project will meet the federal requirements of benefiting low/moderate income persons. / c L `)X-4- S Is your organization familiar with the CDBG reporting requirements? . t, CITY OF DIAMOND BAR COMMUNITY DEVELOPMENT BLOCK GRANT REQUEST FOR PROPOSALS 2001-2002 PROGRAM YEAR Funding is contingent upon the project's eligibility under the 1974 Housing and Community Development Act as amended. This application must be completed, and supplemental information regarding the organization and proposed project may be attached. APPLICATIONDEADLINE: January 4, 2001 5:00 p.m: APPLICATION SUMMARY Organization: - DIAMOND BAR WALNUT YMCA J - Project Name:' DAY CAMP Amount Requested: _ $_ 15 - 000 Location of Project: DIAMOND RAR'WALNUT YMC4-22600 Sunset Crossing Funds would beused to: Financially assist low-income DaY ramp_ rngram participants GENERAL INFORMATION` Organization Address: 22600 Sunset Crossing Rd City: Diamnnd gar Telephone/Fax Number- i 909) 860-9622/( 909) RFfi-R957mai1 Address: YAPASA R 1 PAO COM ContactPerson/Title: Alison Meyers/Assnriatip Branch Dirprtnr Officials authorized to represent organization and expend funds: Name: Jerry White Title: I nterim Genera I Director Name: Phyllis DiGeorgio Title:Association Admin_ Ar,Sirtan+ Federal LD Number/Non-Profit Status: 95-164197 This application is proposing a new existing - X project. (check). Has thepproject received past funding from the City of Diamond Bar? P5— Ifye9, please.identify the year/amount and source of funding: CDBG 1992/93 $1,674; 1993/94 $11,500; 1994/95 $15,000; 1995/96'$15,000; 1996/97'$13,000; 1997/98 $13,000; 1998/99 $6,500; 1999/2000 $7,500; -raised to $15,000 in Dec. 2000/01,$6,500 GOALS AND OBJECTIVE OF PROJECT Provide a detailed description of the proposed project by describing precisely what is to be accomplished %th the.request Bf fund d e Diamon arYWalnut YMCA Provides ' families with a safe place and quality care for children of working and single parents. The requested funds will be used to subsidize the day camp fee of moderate to low income families in Diamond Bar. Eachfamily is required to make a partial payment with the larger portion paid through CDBG. The partial payment provides ownership and pride for participating families. Day camp fees are $10-5.00 per week, membership is $15.00, equipment fee is $25.00 and registration fee is $10.00. The requested funds go'directly to pay program fees. Describe the specific purpose of the project; identify the problems the project is intended to solve, and the age group of those to be served. We serve over 200 families in the area throughout the year. Day tamp is for children going into kindergarten through eighth grade. Without day camp, these children would be at home as latch key kids. It solves the problem parents face with what to do with their children during summer vacation, winter and spring breaks. Our, program is unique in that not only do we provide safe, healthy quality care, but we work with the whole family to build strong kids, strong families, and strong communities. *Continued below Identify and describe the geographic boundaries of the target area. (Attach a map if appropriate). All of Diamond Bar PROJECT CLIENT PROFILE Diamond Bar clients assisted in previous year: 25-Undup icated Diamond Bar clients assisted which meet the low/moderate income requirements: 25 Z 60 fin-Dii121 i sated Diamond Bar clients expected to be assisted in new project year: 40/75 *Please note: We ran out of'funds in August* Describe the characteristics of client population in target area, including age, sex, income level, and ethnic background. Relate how the project will meet the federal requirements of benefiting lowJmoderate income persons. Children's agaes range from 5-15 years: 48% boys -52% girls. Income ranges from low income ($10,`751 - $17,-950) to moderate income ($17,951 - $28,750). Ethnic background as follows: Ciucasian 28% - African American 28% Hispanic 32% - Asian 121 Is your organization familiar with the CDBG reporting requirements? yes *Continued from second question We encourage participants to grow as a family unit and individuals to participate in values education, physical fitness, and community service they may not otherwise receive. The requested funds allow families from low or moderate incomes to participate in day camp. Day Camp Budget 2000/2001 Revenue Grants $157000.00 Program Fees 84,885.00 Total Revenue $99,885.00 Expenses Salaries $55,542.00 Health-Insurance/Retirement 3,781.00 Payroll Taxes 5,920.00 Data Processing and Accounting 1,971.00 Supplies $11,525.00 Telephone 750.00 Postage 289,0 0 Occupancy/Rent 3,582.00 License and Permits 950.00 Equipment Maintenance 1,500.00 Program Advertising/Promotion 150.00 Food Cost - ProgramTrans -. 5,180.00 Transportation Rental 2,900.00 Insurance 5,071.00 Training Expense 778.00 Membership Dues. f 83.00 Total Expense $ 99,972.00 Net ( 87.00) $15,000 is 15% of $99,885.00 V _= CITY OF DIAMONDBAR ;. COMMUNITY DEVELOPMENT BLOCK GRANT REQUEST FOR PROPOSALS " 2001-2002 PROGRAM YEAR eSs.; Funding is contingent upon the project's eligibility under the 1974 Housing, and .ro. Community Development Act as amended. This application must be completed, and supplemental information regarding the organization and proposed project maybe attached. APPLICATION DEADLINE: January 4. 2001 5:00 p.m. APPLICATION SUMMARY Organization: Diamond Bar/Walnut YMCA Project Name: Child Care Amount Requested: 534.000 Location ofProject 2600 Sunset Crossing Rd.,Diamond Bar, CA 91765 Funds would be used to: Subsidize weekly anrnl lwent for children agpS ;_i5 from i,from low and moderate income families- Kindergarten fees are $m -no ar week a -8 are $7n - no per Wep Memberthio faac am td; Op______ annual l'V. Fq iilment fees -are -0s-nn anti ranic+ra+inforte is itin nn GENERAL INFORMATION Organization Address:_ 22600 Sunset Crossing Rd City: 'Diamond Bar Telephone/Fax Number 9 -9622Z E-mail Address: YAPASA11P1 NQAO1 POM Contact Person/Title: Alison Meyers/Associate Director Officials authorized to represent organization and expend funds: Name: Jerry White Title: Interim General nirerfnr Name: Phyllis DiGeoraio Title: Associatinn Admin a�sis4ant Federal LD Number/Non-Pmfit Status: 95-1641 Q7F This application is proposing a new existing X— project. (check). Has the project received past funding from the City of Diamond Bar? -1 If yes, please identify the year/amount and source of funding: 1992/93 - $34,000; 1993/94 _$26,000; 1997/98 -_$Z8,000; 1998/99 - $15,000; 1999/2000 115,000: until Dec. then increased to $30,000; 2000/01 - $15,000. GOALS AND OBJECTIVE OF PROJECT Provide a detailed description of the proposed project by describing precisely what is to be accomplished with the requestedunds. The requeste funds will allow children from low and moderate income families to have safe, quality, affordable, and fun place to be 'during hours after school while parents are still at work. This project ,provides a necessary service to the community and families. The children are involved i in activities that build.character with valuesincluding respect, caring, responsibility, and honesty. Without these funds theses children would be home alone. With no supervision, they would not be safe and possibly could cause problems in the community. The funds requested go directly to pay program fees. Each family is required to make partial payment *c6ht nued below Describe the specific purpose of the project; identify the problems the project is intended to solve, and the age group of those to be served. The children in this program are involved in healthy activites that help them grow with positive role models. They receive help with homework, perform community service projects, learn social and practical skills to be better members of our community. Identify and describe the geographic boundaries of the target area. (Attach a map if appropriate). All of Diamond Bar. PROJECT CLIENT PROFILE Diamond Bar clients assisted in previous year:lln�l icatea Diamond Bar clients assisted which meet the low/mod erate income requirements: 25/440' 440 -Duplicated Diamond Bar clients expected to be assisted in new project year: 50,1550 '* *Please note: We.will run out of funds by Feb. 2001 Describe the characteristics of client population in target area, including age, sex, income level, and ethnic background. Relate how the project will meet the federal requirements of benefiting low/moderate income persons. Childrens ages range from 5-15 years: 44% were boys, 56% were girls. Income ranges from low income (,$10,751-$17,950) to moderate income ($17,951- $28,750). Ethnic background as'follows: Caucasian 12% -:`_African American 36% Hispanic 40%- Asian 12% Is your organization familiar with the CDBG reporting requirements? yes *Continued from first question with the larger portion paid through CDBG. The partial payment provides ownership and pride for participating families. FINANCIAL INFORMATION Please attach a proposed budget of the project. Include all items that CDBG funds are being requested to be used for. Include all other sources of funding and the total budget of the organization. I hereby certify that if funds are granted to our organization they will be used to benefit low and low/moderate income residents of the City of Diamond Bar. We understand that the formal agreement with the City will define other reporting provisions and federallyrequired assurances. a Signature: r Title: p C)1 Date: v�l �� y t After School Budget 2000/200 Revenue Grants $347000.00 Equipment Fee 1,000.00 Program Fees 106}400.00 Total Revenue $141,400.00 Expenses Salaries $80,058.00 Health Insurance/Retirement 35-503.00 Payroll Taxes/Worker's Compensation 101,408.00 Data Processing/Accounting 41,234.00 Supplies 45-755.00 Media 299.00 Telephone 2,080.00 Postage 242.00 License and Permits 1,200.00, Occupancy/Rent 6,522.00 Equipment Maintenance 4,546.00 Insurance 15,986.00 Program Advertising/Promotion 75.00 Food Cost = Program/Trans 7,250.00 Training Expense 1,066.00 Mem, embership Dues 188.00 Total Expense $142,912.00 Net (512.00) $34,000 is 23% of $142,912.00 GOALS AND OBJECTIVE OF PROJECT Provide a detailed description of the proposed project by describing precisely what is to be accomplished with the requested funds. 20 boys _& girls, ages 8-12 will be offered the opportunity to participate in a resident camp session at the Council's Camp'Nawakwa in the the San,.- Bernardino an,Bernardino Mountains. PLEASE SEE ATTACHMENT A Describe the specific purpose of the project; identify the problems the project is intended to solve, and the age group of those to be served. At Camp Nawakwa the children will experience 5 days filled with camp activities that will help develop awareness and understanding of the outdoor environment. Being outdoors is one of the distinctive features of the camp experience, and youngsters have few other opportunities to learn about the natural world and recognizes theirresponsibilities as stewards of its resources. Campers also learn to make considered choices, take responsibility, develop life skills, and gain confidence in themselves while they are building;. independence and self-reliance.''_ Identify and describe the geographic boundaries of the target area. (Attach a map if appropriate). The campership clientele will be any Diamond Bar City resident' who meets the low -to -moderate income qualifications. PROJECT CLIENT PROFILE Diamond Bar clients assisted in previous year. 79 Diamond Bar clients assisted which meet the low/moderate income requirements: 40 Diamond Bar clients expected to be assisted to new project year: 80 Describe the characteristics of client population in target area, including age, sex, income level, and ethnic background. Relate how the project will meet the federal requirements of benefiting low/moderate income persons. Boys and girls, ages 8-12. The goal is to recruit younsters from various ethnic backgrounds and from low to ,moderate income_ families. Camp Fire uses the 'Federal Income guidelines from HUD, Sec. .8, Housing Assistance Program. Is your organization familiar with the CDBG reporting requirements? Yes ATTACHMENT A The following are some values of the camp experience:' • Understanding the outdoor environment. Being outdoors is one of the distinctive features of the; camp experience, and youngsters have few other opportunities to learn about the natural world and recognize their responsibility as stewards of its resources. • Agroup living experience. The learning experience of living in a group of one's peers provides opportunities for teachable moments not easily encountered elsewhere. Experiencing individual growth and development. Camp offers children a chance to discover their own potentialities, to exercise their personal initiative, and to earn respect for what they do as individuals. • Developing new skills and interests and perfecting old ones. Manyofthecamp activitieshave a high carry overvalue into later years' - Experience in democracy. With campers from various backgrounds, children may --for the first time have an opportunity to live in a real democratic community: • FUN. Camp should be fun. Play is a natural growing experience of children and a lifelong need of adults. Gaining leisure skills and attitudes that can be used throughout life is a valuable experience. In no other educational enterprise can the child have such continuous exposure to approved leadership, experience living closely with a small group of people where qualities of cooperation and consideration for others are the type of behavior that pays off, and be exposed to young adults who serve as models for the development of positive ideas and attitudes: Re'retfully, 'many children never have the opportunity to stay at a mountain camp because their. parents cannot afford to pay for such a valuable experience Childs ct will be transported by bus to the council's resident camp, Camp Nawakwa_ on August 5, 2001 and will return on August 9,-2001. Camp Nawakwa, is locatedhigh in the Barton Flats area of the San Bernardino Mountains. Children stay in cabins with two adult counselors (ratio: 8-12 boys/girls/2 adults). Regular daily activities will` includ'e< • Land Sports and Games: Archery, baseball, basketball, volleyball, horseshoes and tetherball, climbing wall. • Water Sports and Games: Swimming, (recreational, instructional and competitive), canoeing and rowing. 0 Arts: Performing arts (music, drama; creative writing), arts and crafts (painting, leatherwork, weaving, jewelry, nature crafts). Outdoor Oriented Activities: Outdoor living skills (camping out,, fire -building, ,outdoor cooking, tent pitching, knot -tying, hiking), nature oriented (nature hikes, bird -watching, conservation activities, astronomy) Attachment la Implementation Schedule: January - Contact school principals — Review program plans — Begin staff recruitment February = Design and complete camp brochure — Staff interviews and reference checks — Design follow-up information for campers, physical examinatins, what to bring, maps, etc; March — Meeting with school principals to begin to identify possible candidates to send to camp — Determine content of staff training — Review forms for camp including cookouts, inventory, petty cash, etc. — Newspaper ads for staff recruitment April — Compile/develop staff training materials — Contact resource people for staff training — Renegotiate special contracts such as bus and food service, etc: — Distribute brochures to school principals = Review programs — Develop staff manual - ' Arrange for camp physicals if required . May — Have parents meeting — Finalize camp program — Coordinate directors and staff needs for training — Arrange for.emergency.medical treatment — Finalize necessary contracts June, July, August — Assign staff to Units — Implement Risk Management — Hold staff training — Assign campers to living Units or living Groups - Practice emergency drills . _ Prepare bus lists — Secure adult supervision for buses — Arrange for adults to load and meet bus — Set up waterfront and other program areas — START CAMP SESSION! ATTACHMENT B - PROJECT BUDGET Budget CDBG Share Other Salaries/Benefits 2,600 3,000 Supplies 300 200 Rent 1,800 0 Communication 400' 400 (Telephone postage, etc.) Travel Expense 700 300 Insurance 0 1,000 Other- (Food, Charter fees) 900 1,800 Subtotals $ 6,700 $ 6,700 TOTAL BUDGET IS $13,400 ESTIMATED REVENUE SOURCES FOR THIS PROJECT SOURCE REVENUE AMOUNT City of Diamond Bar $ 6,700.00 Contributions $ 1,000.00 Fund Raising $ 800.00 Camp Rental Income $ 4,900.00 TOTAL ESTIMATED INCOME $ 13,400.00 J CITY OF DIAMOND BAR COMMUNITY DEVELOPMENT BLOCK GRANT REQUEST FOR PROPOSALS 2001-2002 PROGRAM YEAR Funding is contingent upon the project's eligibility under the 1974 housing and Community Development Act as amended. This application must be completed,,, and .supplemental' information regarding the organization and proposed project may be attached APPLICATION DEADLINE: January 4.2001 5:00 p.m. APPLICATION SUMMARY Organization: Project SISTER Sexual Assault Crisis & Prevention Services - Project Name: Senior Safety &'Community Prevention Education Program Amount Requested: $ 2,500.00 Location of Project: Diamond Bar Funds would be use to: Funding will serve the citizens of Diamond Bar in a crime prevention program. The program includes outreach to Asian residents for prevention education, sexual assault, family violence, and personal safety training. ` The program also includes prevention education programs that focus on Teen and senior populations of Diamond Bar while including events, open to the general population of the city. GENERAL INFORMATION Organization Address: 363'South Park suite 303 City: l Pomona, California Telephone/Fax Number: (909) 623-1619 (909) 622-8389 E-mail address: LShestock(a�;aol.com ContactPerson/Title: Linda'Shestock, Executive Director Officials authorized to represent organization and expend funds: i Name: Linda Shestock Title: Executive Director Name: Carolyn Dominguez Title: Administrative Assistant Federal1l). Number/Non-Profit Status: 501©(3) 23-7116161 This application is proposing a new existing —project (check). Has the project received funding form the City of Diamond Bar? YES If yes, please identify the year/amount and source of funding: CDBG funds 1995196; 1996/1997; 1997198; and COPS funds 99/00. GOALS OBJECTIVE OF PROJECT Provide a. detailed description of the proposed project by describing precisely what is to be accomplished with the requestedfunds. The Senior Safety & Community Prevention Education Program objectives is to increase awareness of about 150 Seniors, and 800 teens of potential risks of being victims of crime including sexual assault, robbery, burglary, and financial exploitation.> The program seeks to assist Diamond Bar seniors residents in learning safety measures that decrease their vulnerability to crime. Presentations will occur that discuss the topics in-depth and provide informational assistance. Educational materials (video, take home handouts) will address home safety, auto and public transportation safety, financial scams, self-defense and a -general increased' awareness of surroundings. In addition, seniors will be provided with 24 hour, local resources and crisis phone numbers should the need arise. The program will be delivered by the Education and Outreach Coordinator and Prevention Education Specialist utilizing videos, role playing, multi -media presentations and handouts that provide information to assist teens in making choices by understanding consent, developing skills at negotiating interpersonal relationships free of assault, harassment, intimidation and physical force. The program will assist teens in identifying peer and adult resources to assist in decision making and for support. The program also will address self-protection and personal safety awareness. Project Sister staff will also facilitate discussions as part of the program: Describe a detailed, purpose of the project; identify the problems the project is intended to solve, and the age group of those to be served. The Senior Safety & Community Prevention Education Program is designed to.address the needs of Senior. Citizens, one of the most vulnerable age groups to sexual assault, robbery, purse snatching,, car jacking, burglary, and financial exploitation. Our goal is to address the dangers from perpetrators helping them look realistically at the potential risk and to empower themselves through simple tasks and changes in behavior to greatly reduce their risks of being assaulted, robbed or exploited. The program will also provide educational programs to teens in high school and junior high that address date and acquaintance rape, sexual assault, sexual harassment & exploitation of adolescents ages 12-18. Personal safety awareness training will also be a component of the program. Identify and describe the geographic boundaries of the target area. The geographic boundaries of this project include the city limits of the City of Diamond Bar. The training will be offered to Seniors Citizens luncheon programs, living centers, churches and other meeting where Seniors Citizens congregate or live. Proposed services will also be delivered to Junior High School and High School students: PROJECT CLIENT PROFILE Diamond Bar clients assisted in previous year: 959 residents In 99100 Project SISTER provided Diamond Bar residents with the following services: Individual clients counseling 5 residents Hot-line calls from Diamond Bar residents 36 residents Community Education 37 residents Seniors -Prevention Education 97 residents Teen Prevention Education 784 residents Diamond Bar clients assisted which meet the low/moderate incomerequirements: 85% Diamond Bar clients expected to be assisted in new project year: 960 Describe the characteristics of client population in target area, sex, income level and ethnic background. Relate how the project will meet the federal requirements of benefiting low/moderate income persons. This project is mainly for Senior Citizens who are automatically CDBG eligible due to their ages. Is your organization familiar with the CDBG reporting requirements? 1 Pro'ect Sister has received CDBG funds from various cities including Pomona, Chino, Ontario, La Verne, West Covina, Walnut and Diamond Bar for the last several years. This funding has supported Teen' Prevention Education Programs, Senior Citizens Programs, Counseling and Hot line Services. The agency has been able to comply with all' reporting and program requirements with this funding. FINANCIAL INFORMATION Please attach a proposed budget of the project. Include all items that CDBG funds are being requested to be used for. Include all others sources of funding and the total budget of the organization. Please, see attached. Thereby certify that if funds are granted to our organization they will be used to benefit low and low/moderate income residents of the City of Diamond Bar. We understand that the formal agreement with the City will define other reporting provisions and federally required assurances. Signature: `Lave Title: Date: ATTACHMENT COMMUNITY DEVELOPMENT BLOCK GRANT' PROGRAM Proposed Budget Project SISTER Sexual Assault Crisis & Prevention Services Senior Safety & Community Prevention Education Program CATEGORIES Other Sources From Ci Salaries &Benefits $ 562.25 $ 1`,065.00 Community information materials $ 660.00 Prevention Program supplies $ 250.00' Printing $ 500.00 Telephone $ 25.00 Subtotals: $ 562.25 $ 2;500.00 (A) Total Budget $ 3,062.25, ESTIMATED REVENUE SOURCES Source Amount 1. City of Diamond Bar $ 2,500,00 2. Californiaoffice of Criminal Justice Planning $ 562.25 (B) TOTAL ESTIMATED INCOME $ 3,062,25' Project Sister Sexual Assault Crisis and Prevention Services Approved 00101 Budget Expenses Salaries IStaff Salaries $399,076.20 Benefits FICA 30,529.33 SUI 4,235.84 Worker's Comp 8,265.04 Health Insurance 22,880.00 Total Benefits 65,910.21 Total Personnel 464,986.41 Consultants & Contract Services Accounting/Computer /Computer Consultant 4,000.00 Self Defense Teachers 2,000.00 Therapists- 10,000.00 Development Consultant ` 2,000.00 Bi -Lingual SpanishHotiine Backup 4,800.00' Audit 2,800.00 Janitorial Services 1,800.00 Total Consulting Fees 27,400.00 Operating Expenses', Answering Service 4,500.00 Awards 300.00 Bank/Payroll Service Fees 1,200.00 Computer Equipment 10,000.00 Conference 1,475.00 Community Information 8,000.00 Crisis Intervention Supplies' 1,000.00 Depreciation 4,500.00 Equip Lease & Maint (Copier) 5,556.04 Equipment Purchases 4,000.00 Equip Repair/Maint Agreement 1 500.00 Insurance (Liability & D&O) 5,800.00 Internet Expense 1,500.00 Meeting Expense' 1,800.00 Membership Dues 2;500.00 Mileage 4,200.00 Miscellaneous 1,000.00 Office Supplies 6,500.00 Postage 10,000.00 Prevention Program Supplies 5,000.00 Printing 10,000.00 Pub & Subscriptions 1,000.00 Rent -Main? Office 35,412.00 Staff Recruitment 500.00 Telephone 6,500.00 Training-Staff/Board 3,000.00 Volunteer Recognition 1,000.00 136,743.04 Total Expenses 629,1.29.45 Net income/Expense 3,924.55 Project Sister Sexual Assault Crisis and Prevention Services Approved 00/01 Budget Income OCJP 1999-2000 ,(10/1199-9130100) 55,000:00. OCJP 2000-2001 (10/1/00-9130/01) 221,108.00 Mt Baldy United Way 48,673.00 ` Pomona CDBG 10,000.00 Chino CDBG 2,000.00 Walnut CDBG 906.00 Claremont General Fund 2,000.00 Glendora CDBG 2,935.00 MontGairGeneral Fund 1,700.00 Diamond Bar COPS Funds 2,500.00 CDBG Funds New Applications 4,000.00 La Puente General Fund 4,000A0 West Covina CDBG 2,000.00 San Dimas COPS Funds 2,400.00 $359,222.00 Program ServiceFees 4,000.00 Friends of Project Sister 20,000.00 Board Pledges 4,000.00 Foundations/Corporate 30,000.00 California Community Fdn. Grant 56,804.00 California Endowment Grant 107,528.00 Wings Sub -Contract 12,000.00 Service Clubs 5,000.00 United Way Designated 1,500.00 Fund Raising Events 30,000.00 Investment/interest Income 3,000.00 273,832.00 Total Income 633,o54:Ug Se ices Center for Independent Living, Inc. January 2, 2001 PO Box 1296 4 r Claremont, CA 91711 909.621.6722 James DeStefano City of Diamond Bar Claremont 21660 E. Copley Dr. Suite 100 Office los Diamond Bar, CA 91765-4177 South Spring Street RE: CD`BG RFP 2001-2002 Claremont California 91711 Dear Mr. DeStefano: Covina Office 9On behalf of the more than three thousand residents of West Badillo Diamond Bar who are living with disabling conditions, ,SCIL is Street Covina pleased to submit this proposal to provide services to assist C;�22 is and support their efforts to overcome barriers to independence and self-sufficiency. Transitional Living Center - 2040 Please notify me if you need anything further (909) 621-6722. North Thank you for your kind attention and consideration. Garey Avenue' Pomona California 91767 Sincerely, Carol ane Oresidert/CEO CITY OF DIAMOND BAR COMMUNITY DEVELOPMENT BLOCK GRANT REQUEST FOR PROPOSALS Asa 2001-2002 PROGRAM YEAR Funding is contingent upon the project's eligibility under the 1974 Housing and Community Development Acct as amended. This application must be completed, and supplemental information regarding the organization and proposed project may be attached: APPLICATION DEADLINE: January 4. 2001 5:00 p. m:' APPLICATION SUMMARY Organization: Service Center for Independent Living, Inc. ProjectNameDisability Advocates for AccntRequested: � 10,000.00 Location of Project: Claremont Pomona and Covina Please see attachment A Funds would be used,to: Provide the 'services detailed in for addresses Attachment A for people with disabilities who live in the City of 'Diamond Bar. GENERAL INFORMATION Organization Address:. P.O. Box 1296 City: Claremont, CA 9171.1 Telephone/Fax Number• 909-A21-6722 E-mail Address: Contact Person/Title: - Carol ' Lane / 'President Officials authorized to represent organization and expend funds: Name: Carol Lama, Title: President / CEO Name: Title: Federal I.D Number/Non-Profit Status` 95-353-6676 501-C3 This application is proposing a new existing project (check). Has the project received past funding from the City of Diamond Bar? No If yes, please identify the year/amount and source of funding: GOALS AND OBJECTIVE OF PROJECT Provide a detailed description of the proposed project by describing precisely what is to be accomplished with the requested funds. - Please see Attachment A Describe the specific purpose of the project; identify the problems the project is intended to solve, and the age group of those to be served. Please see Attachment A Identify and describe the geographic boundaries of the target area. (Attach a reap if appropriate). SCIL serves the persons with disabilities within the entire city of Diamond Bar: PROJECT CLIENT PROFILE Diamond Bar clients assisted in previous year: 35 Diamond Bar clients assisted which meet the low/moderate income requirements: 35 Diamond Bar clients expected to be assisted in new project year`. 33 Describe the characteristics of client population in targe[,area, including age, sex, income level, and ethnic background. Relate how the project will meet the federal requirements of benefiting low/moderate income persons. Please see Attachment A Is your organization familiar with the CDBG reporting requirements" Yes ATTACHMENT A CITY OF DIAMOND BAR CDBG PROPOSAL APPLICATION 2001-2002 FUNDING YEAR General Information January 4;.2001 Applicant: Services Center for Independent Living (SCIL) Type of Applicant: Private Non -Profit Address: P.O. Box 1296, Claremont, CA 91711 Phone: (909) 621-6722' Location of Project 963 West Badillo Street, Covina, CA 91722 109 Spring Street, Claremont, CA 91711 2040 Garey'Avenue, Pomona, CA 91767 Mobile Unitin Approved locations Facility at which the proposed project services will be provided All program services are provided in agency locations in the cities of Claremont, Covina, and Pomona. Service providers also meet with clients at public locations in the community. Hours s of operation are Monday through Friday 9:00 AM to 12:00 noon and 1:00 PM to 5:00 PM. SCIL encourages appointment scheduling to ensure against any inconvenience to our clients. -Agency Background The mission of the Services Center for Independent Living (SCIL) is to provide services that inform, empower and enable persons with disabilities to achieve independent living through self-determination. The agency provides assistance to persons in its service area without regard to age, ethnicity, gender, or disability. SCIL has a twenty-year proven record of providing assistance to individuals with differing disabilities. Since SCIL came to the East San Gabriel Valley ten years ago, there has been little change in the representative disabilities among the people we serve. 'Approximately 30% of those receiving services from the center last year, were deaf or hard of hearing, 4% had visual disabilities, 2% had cognitive disabilities, 16% had mental disabilities, and 48% had physical disabilities. The agency is a grass roots, community .based organization which was founded by persons with disabilities who were themselves in need of independent living services in their community. Following the independent living center model 'adopted by persons with disabilities nationally, SCIL has offered advocacy, a personal care assistant registry; peer counseling, housing assistance and information and referral services, to local residents since 1980. Five of the eight Board Members are people with disabilities. In addition, over half of all staff members have disabilities that interfere with one or more life activities. CAWINDOWS\TEMP\Dia 13arrp1cmtpg2 01-02.doc 1 ATTACHMENT A Goals and Objective of Project SCIL's proposed project is expected to benefit the 3388 people with disabilities living in Diamond Bar (according to 1990 US Census). A total of 200 hours of Individual & Systems Advocacy; Community outreach. and education; disability awareness training; information and referral; attendant care referral; housing assistance; benefits counseling; peer counseling; independent living skills training; information & referral; self -advocacy training and interpreting for the deaf at $50/hr. The 200 hours of service will include activities such as the production and dissemination of a quarterly newsletter; Community Capacity Building Forums on such topics as ADA; Employment; Public Accommodations; Transportation; Government Services; Social Security and Housing and training for Police, Fire, Personnel & Department managers on "What you need to know about disability": SCIL will be addressing an emerging need for assistance with adaptive devices beginning this year as part of a Statewide Assistive Technology program that will be implemented in each of the 28 CIL's throughout the state. SCIL has chosen to develop a mobile unit which will disseminate materials, provide demonstrations and assist with Identifying resources to assist with the cost of equipment. The SCIL van will be visiting city approved, sites in the community, on a regular basis.' The primary purpose of the project is to inform, assist, and support individuals in their effort to overcome the barriers to independence and self-sufficiency. In the following description of our services, the problem being addressed by each service is in bold italics and; the service in bold. The need for Assistive devices is progressive" throughout the lives of most people with disabilities. Often, we don't know what is availableandwe don't have the money to pay for such equipment. SCIL will initiate an Assistive Technology Mobile Outreach Unit this year, to visit city approved sites to demonstrate equipment, provide instruction and education and distribute information about funding_ sources. Assistive Technology includes a wide range of equipment from the familiar walkers and reachers to prosthetics and wheelchairs. Public places such as a city library, civic center, senior center and schools are ideal locations to provide instruction about assistive devices. Mobility and motor functions are a problem for many of us who face a two hour ordeal just to get out of bed and ready for work or to look for work, each day. The assistance of a personal care assistant is required to accomplish the task, soIndependent Living Centers provide Personal assistant referral services. Housing is a universal problem, made even worse for the poor, and worse yet for those who are poor, disabled, and vulnerable to crime by virtue of a disabling condition. This makes finding accessible, affordable, and safe housing very difficult, yet necessary for people with disabilities. The ratio of need to availability is 500:1. Housing assistance is an essential service which SCIL and all Independent Living Centers offer. Poverty and powerlessness is a problem for a vast majority of persons with disabilities. Regardless of the income level prior to becoming disabled, the costs of treatment, rehabilitation and equipment quickly exhaust any tangible assets, and most frequently result in unemployment and real poverty. Entitlement programs and benefits C:IWINDOWSITEMP\Dia 13arrp1cmtpg2 01-02.dcc 2 ATTACHMENT A such as Social Security and Disability Insurance, have eligibility and filing requirements which are burdensome and often overwhelming to the inexperienced applicant. Appealing an adverse ruling on SSI or SSDI is now socomplex, the average person is advised to seek legal representation. Generally legal assistance is unaffordable, so, SCIL provides Advocacy services to assist individuals with the application for social security through the appeals process for those who are denied in their first attempt. SCIL advocates assess charges of discrimination or other' violations of a consumers rights under the Americans with Disabilities Act. Once the case is reviewed and summarized it is referred to one of the disability law centers in Los Angeles. Appropriate resources are needed for products or services unique to persons with disabilities. Accurate information and referral to these resources is only available through independent living services networks. SCIL provides both information and referral services to several thousand individuals with disabilities each year, carrying out our purpose to 'educate, empower and enable'. Support and hope are critical to the recovery of individuals diagnosed with an illness or injury that results in severe disability, as it is to those who have years of experience with the daily consequences of disability. In each case there 'is -need for the comfort and reassurance' of someone with a similar experience; therefore the peer counseling service is considered one of the five core services provided by independent Living Centers (ILC's). Communication is a fundamental aspect of daily living. For those who are deaf, who have never "heard" or otherwise learned the English - language, there is no way, to understand the information being exchanged and shared by the hearing world. More important, is the need for communication of critical information, which directly affects the individual, whether social, legal, or medical. SCIL provides sign language interpreting and other forms of facilitated communications. Nutrition, cooking, cleaning, budgeting, and banking along with problem solving, hiring and managing an attendant/employee, negotiating terms and asserting ones -self are but a few of the basic skills which many persons with disabilities must learn, in order to become self-sufficient. SCIL, like all other 1LC's, offers Independent Life Skills training to address this need. Eligibility and national objectives under which this project qualifies Services Center for Independent Living provides assistance to children and adults without regard to ethnicity; gender or disability. The Department of Housing and Urban Development defines activities benefiting low and moderate income persons as a national objective. Federal Register Title 24 Subtitle A, Part 44, Subpart C Section 570.208, identifies handicapped persons as>a clientele generally presumed to be low and moderate income persons. All consumers served by SCIL are persons with disabilities who therefore are eligible by virtue of this definition. In the situation when the disability is not evident, SCIL may request appropriate verification by a physician or appropriate authority. Detailed demographic data is collected on a computerized program. CAWIND0WStTEMP1Dia Barrp1cmtpg2 01702.doc 3 ATTACHMENT SCIL Project Budget Funding Request: Amount of CDBG 2001/02 Funds Requested: $' 10,000.00 Source of Funds: Other Funding Sources: $67,667.00 AB204, HUD, & public support Total All Funding for this Project: $ 77,667.00 Budget Detail for this Project Personnel Services No. of Staff/Hourly Wage 1. Salaries $ 10,000.00 CDBG funds 2. Benefits $ 0.00 3. Administration $ 0.00 Total $ 10,000.00 Non-Personnel Services Description 1. Equipment & Supplies $ 0.00 2, Professional Svc/Consultants $ 0.00 3. Other $ 0.00 Total $ 0.00 Capital Outlays Description 1. Construction/hnprovements $ 0.00 2. Rehabilitation $ 0.00 Total $ 0.00 Grand Total: $ 10,000.00 C.\WINDOWSWEMPUa Barrplcmtpg2 01-02.doc 4 CITY OF DIAMOND BAR COMMUNITY DEVELOPMENT BLOCK GRANT REQUEST FOR PROPOSALS 2001-2002 PROGRAM YEAR Funding is contingent upon the project's eligibility under the 1974 Housing and Community Development Act as amended This application must be completed, and supplemental information regarding the organization and proposed project may be attached: APPLICATION DCATGLINE; Ja. nutiry j, 200l 5:00 p.m. APPLICATION SUMMARY Organization: DIAMOND BAR IMPROVEMENT ASSOCIATION Proleci Name: PAINT THF TOWN Amount Requested. 20 000.00 Location of Project_ , - CITYWIDE, CITY OF DIAMOND BAR, CA Funds would be used to: PRIMARY PROJECT IS TO PAINT & REPAIR EXTERIORS OF HOMES WITHIN THE CITY LIMITS.WE ARE ALSO LOOKING TO EXPAND THE PROJECT TO BE ABLE TO ASSIST THE LOW/MODERATE INCOME RESIDENTS WITH MINOR ROOFING, PLUMBING` AND OTHER REPAIRS THAT MAY BE NEEDED/REQUIRED, GENERAL 'INFORMATION Orgamzahon Address: P.O. BOX 4085Cit}: DIAMOND BAR ��...�.... Telephone/Fax Number (90,9) 860-1008 E-mail Address` Contact PersowTrtle: ROBERT P. ZTRBES, PRESIDENT Officials authorized to represent organization and eh -pend funds Namt.' ROBERT P. ZIRBES Title- PRESIDENT Name, MIKE GOLDENBERG Title, TREASURER Federal 1_13 Number/Non-Profit Status: 95-3359J-32 This application is proposing a now existutg ; XX proJzct. (check). YES Has the project received past funding from the City of Diamond Sari If yes, please identiry the ycarlamount'and source of funding l 998—CBGD, ] 999-CBGD 2000—CBGD I COALS AND OBJECTIVE OF PROJECT Provide a detailed description Of lite proposed projcct by describing prccisely what is to be a,c(implished with the requested fundv. PAINT THE TOWN PROVIDES EXTERIOR HOME PAINTING AND MINOR REPAIRVIMPROVEMENTS TO LOW AND MODERATE INCOME HOMEOWNERS. THESE REPAIRS HAVE INCLUDED GARAGE AN EXTERIOR DOORS, FENCING, EXTERIOR LIGHTING, SLOPE REPAIR, ETC, THE COST OF THE PROJECT IS PRIMARILY FOR MATERIALS. THE D.B.I.A. UTILIZES A LARGE VOLUNTEER GROUP TO ACCOMPLISH THE LABOR. TCOSTS ARE INCREASING DUE TO THE NEW REGULATIONS THAT REQUIRE US TO PERFORM LEAD PAINT VAS rttsNthe �ca �>� Ntile project., identifY the problems the project is intended to solve, and the ,age group of those to be served. THE PURPOSE AND PROBLEMS THAT PAINT THE TOWN SOLVE ARE l). ,IMPROVE THE COMMUNITY VISUALLY, '2). AID IN ELIMINATING BLIGHT WITH THE CITY, 3). ASSISTANCE ;TO THE PHYSCIALLY CAHALLENGED, ELDERLY AND THOSE PERSONS OF A LOW TO MODERATE INCOME LEVEL. ALL AGE GROUPS ARE SERVED BY THE PROGRAM/PROJECT. Identify and describe the geographic buundaries of the target area. (Attach a map if appropriate). CITY OF DIAMOND BAR, CA PROJECT CLIENT PROFILE Diamond Bar clients assisted in previous year: 8 Diamond Bar clients assisted which meet the low/moderate incatne requirements _ AL Diamond Bar clients expected to be assisted in new prosect year: —ID± Describe the characteristics of client population in target area, in4luding'age, sex, mcorrie. level, and ethnic background. Relate how the project will meet [tie federal requirements of benefiting luwln oderate income persons: DIAMOND BAP. IS A DIVERSE COMMUNITY WITH RESPECT TO AGE, SEX, INCOME LEVELS AND ETHNICBACKGROUNDS. THE PROJECT IS A PROVEN BENEFIT TO OUR LOW/MODERATE INCOME HOMEOWNERS. Is your organization familiar with the C.DHG reporting requirements? YES 4 ca 7 CITY OF DIAMOND BAR MWIM 1 ,k COMMUNITY'DEVELOPMENT BLOCK GRANT `. T REQUEST FOR PROPOSALS 77 2001-2002 PROGRAM YEAR Funding is contingent upon the project's eligibility under the 1974 Housing and Community Development Act as amended. This application must be completed, and supplemental information regarding the organization and proposed project may be attached. APPLICATION DEADLINE: January 4, 2001 5:0013.m. APPLICATION SUMMARY Organization: City of Diamond Bar ADA Retro-fit of City Parks 0,000 Sycamor( Project Name: Amount Request�d $ 3 0' 0, 0 0 {$ 30,000 S t a r s h n e Sycamore Canyon Par 22930 E. Go1'en prangs Drive Location of Project: Starshine Park, 20839 Starshine Road Funds would be used to: Construct ADA Improvements at Sycamore Canyon Park, including walkways, restrooms, drinking fountains, parking spaces, access. to p aF e(7-a pment,, picnic tables, barbecues, signs and door liardware. Design ADA Improvements at Starshine Park. GENERAL INFORMATION Organization Address: 21660 E. Copley Drive, 4100 City:Diamond Bar Telephone/Fax Number- 909.396.5694 E-mailAddress.- bob. rose@ci.damond-bar.ca. u' 909.861.3117 fax Contact Person/Title:Bob Dose, Director of Community Services Officials authorized to represent organization and expend funds: Name: Robert Huff Title: Mayor Name: James DeStefano Title: Interim City Manager Federal I. D Number/Non-Profit Status: n / a PP proposing new existing X project. (check): This application isa Has the project received past funding from the City of Diamond Bar? Yes If yes, please identify the year/amount and source of funding: 2000-01 — $300,000 C'. D . B . G . I' GOALS AND.OBJECTIVE OF PROJECT 1I Provide a detailed description of the proposed projecq by describing precisely what is to be accomplished with the requested funds. Sycamore Canyon Park - Construct improvements at this park to make it totally accessible to the handicapped. This will include walkways, restrooms, drinking '`.fountans, picnic tables, barbecues, signs, parking spaces, door hardware and access to play equipment. Starshine.Park - Design of ADA Improvements needed at this park to'make it accessible to the handicapped. Describe the specific purpose of the project; identify the problems the project is intended to solve, and the age group of those to be served. Sycamore Canyon Park —,This is a two'—level park with no handicap access between the upper and lower areas of the park. ADA Improvements will result in a totally accessible park for the handicapped. Starshine Park This park currently has no handicap parking and is not totally accessible to the handicapped. The design of ADA Improvements will lead to their future construction and will result in an accessible F nli j and describe the geographic boundaries of the target area. (Attach a map if appropriate). These -projects will serve primarily Diamond Bar residents. PROJECT CLIENT PROFILE Diamond Bar clients assisted in previous year: unknown Diamond Bar clients assisted which meet the low/moderate income requirements: unknown' Diamond Bar clients expected to be assisted to new project year: unknown Describe the characteristics of client population in target area, including age, sex, income level, and ethnic background. Relate how the project will meet the federal requirements of benefiting low/moderate income persons. People of .all ages, ethnic backgrounds and gender (approximately 30% Asian/American, 50 Caucasian, 200 other)'. Is your organization familiar with the CDBG reporting requirements? '10s CITY OF DIAMOND BAR INTER -OFFICE MEMORANDUM T P�^ CROSSING Q SJayBp �P�� GA T okCIS p DRY CREEK 90 R ti E PIS zzax Rp , g ° EXHIBIT 11 71A 11 ov WP Rnlzp: TE IL MAI PL r LESPU y f57 S oP 6 PO o K N pAlO� oR 4 & pOMONA FRO o 60 � pa. � < V� gif'A 9 < �Q Q O ¢ P Z O O o x oo z ° oQ DR S o CT m 9 w xpD \ �O BES EAGLE NEST �y .:� ,. I <� s TTAS, O9 e'_ �tOl� � POP r� 'i�q� �e>GOYp 9qy a `EE DPE� o � �tiQSPRINGS dR p 0,9 v y o Q& �p O� \ 'HARD m y 4fHAVENPL ¢8 4 A w Q O,yS\�5 Cq� q pFMITOS P� VWOOD ��c, BO PANTERA * OLD RUN s 3gD RUSH pgOV a �xCA� a .. •'t5 `- .', r ¢•:. P o 233m g � W 3 DIAM( POSED 5 FT. WIDE 60"TiEA 2 9 �aa�aDE��P� _ o i PRO SIDEWALK X02 ca q�m� ry o n �C N•y '� z - y �s4K BA � m SDP - � �g J2, cy KENO qNE ANS a 9 Oq 5 i 'I _ \ D T� z get `` 5 g A9q CUOyHORR N _¢ CRS` /`G Ct O012F� o °r Q83�i WNAI & DR O� PENC fR 4t� GO pDEOP ab ' rn Ly OP ° LONGV/ `'~ $ WPy �w SEPyo W \gKE GAN ti w P Pc N PE/rF DDR v yo ji RIO LOBOS Rd c r 9 57 GD[fCDD9St. �� qG syp�4f SOEGRR¢ a o¢EINDERING CREEK DR nm Q SNDNDaER o 6� TgAIL o 000 9q DR �t 3 z _� A BRECKE 22300 PZO GRA O $ CFf� OA SEE P.5 CANYON DR 0 ,�� O O - N •t '� E 1 BROKEN CREEK LN PO. °' 601E 1112 DEER SPRINGS LN PS W S }Q¢ 3TWIN SPRING. N N Ll� /?t$ O� OQ A� O 4 SILVER SPRING LN CHAP 9 ¢ AINT € AV o ALBARIZTOQ T Q DE SH GO Q 0(4c pe Ow z+ Q o I A e SWC qil o h w 0y Bq� F6a OR DR ' Q r P0 coo ,0 s AMSE Wt %l RV S e Y CHGR Aa/D AIO.fiE '. `oo gt pP ® < 9RK O �Q UA T dR m Dq PAA1f Q, \POS EYE m F P MAPLf = FlR n d0 C z i or Cy SNOT 1 a� a R v:' t C J v e Q cIR y he` ry�g 0 t sr �P~P �i 00l (€y MOUNTAIN R m 5 ¢ FORWCANNON Cox OZ� o 09 z qy OG9 PCO P 't P 6 9p o 'fa Ys, t��I f s sell P\OC�k. SI(V "n PL \� = 0�.. TY SPU a '.r �,; 20sYdxq`Yasv s Lf��'/y DC.fy D 't� `. _ w v 91e SPQ' z FEAT'e.stO �F 9 e �pRE O�OQ S" R\pG P '90. :.tn'�'Q9G - h, i +S a v " , AN', M' ER 4 LAZY ' w t !y s S *'e ¢� d N t EK y JvF s 85f u O St l ✓ CODi� O v ON o 'C' w E x E " m —ICONS _y m ff€ T a ?YYAY! .. �, M s a s �o9�OQ0 wa A�.. ASE LrYRiOP_ w -� q", sr azs t t tt a sx ina a 1 �t s 3 sS �f- 4® CITY OF DIAMOND BAR INTER -OFFICE MEMORANDUM = x u a; DATE: December 28, 2000 w TO: James DeStefano, Interim City Manager FROM: David G. Liu, Director of Public Works John L. Ilasin, Assistant Engineer SUBJECT: 2001-2002 Community Development Block Grant Program Sidewalk Installation Project Please find attached the Public Works Division's application for the 2001-2002 Community Development' Block Grant Program funding. The project will upgrade existing street night -of - way with gaps of sidewalk to provide continuity for pedestrian access and ADA accessibility along Golden Springs Dr. and Grand Ave. The project is intended to serve all age 'groups of the generalpublic. Proposed sidewalk locations are on the west side of Golden Springs Dr.' along the L.A. County Golf Course (both north and south of Grand Ave.) and along both the north and south sides of Grand Ave. along the L.A. County Golf Course (just west of Golden Springs Dr.). Please see attachment for locations and recommended improvements. Engineer's Construction Cost Estimate $217,800.00 20% Contingency = $ 43,560.00 Engineer's Design & Construction Inspection Estimate $ 15,000.00 Estimated Administration Cost $ 5,000.00 Total Engineer's Estimate - $281,360.00 I Y t _ �s CITY OF DIAMOND BAR COMMUNITY DEVELOPMENT BLOCK GRANT REQUEST FOR PROPOSALS 2001-2002 PROGRAM YEAR Funding is contingent upon the project's eligibility under the 1974 Housing and. Community Development Act as amended. This application must be completed, and supplemental information regarding the organization and proposed project may be attached. APPLICATION DEADLINE: January 4, 2001 5:00 p.m. APPLICATION SUMMARY Organization: Public Works Division Project Name: 2001-02 CDBG Program Sidewalk Installation Amount Requested: $281,360.00 Location of Project: west side Golden Springs Dr. along L.A. County Golf Course (both north and south of Grand Ave.) and along both north and south sides of Grand Ave (just west of Golden Springs Dr.) Funds would be used to: upgrade existing street right-of-way with gaps of sidewalk placement to provide continuity for pedestrian access and ADA accessibiliU along Golden Springs Dr. and Grand Ave. GENERAL INFORMATION Organization Address: 21660 E. Copley Dr., #190 City: Diamond Bar Telephone/Fax Number: 909-396-5671/909-861-3117 E-mail Address: Contact Person/Title: David G. Liu, Director of Public Works Officials authorized to represent organization and expend funds: Name: David G. Liu Title: Director of Public Works Name: Title: Federal I.D. Number/Non-Profit Status: This application is proposing a new X existing project. (check) Has the project received past funding from the City of Diamond Bar? no If yes, please identify the year/amount and source of funding: GOALS AND OBJECTIVE OF PROJECT Provide a detailed description of the proposed project by describing precisely what is to be accomplished with the requested funds. Proposed sidewalk locations are on the west side of Golden Springs Dr. along the L.A. County Golf Course (both north and south of Grand Ave.) and along both the north and south sides of Grand Ave. along the L.A. County Golf Course (just west of Golden Springs Dr.) Describe the specific purpose of the project; identify the problems the project is intended to. solve, and the age group of those to be served. The project will upgrade existing street right-of-way with gaps of sidewalk to provide continuity for pedestrian access and ADA accessibility, along Golden Springs Dr. and Grand Ave. The project is intended to serve all age groups of the general public. Identify and describe the geographic boundaries of the target area. (Attach a map if appropriate). See attached Exhibit "A". PROJECT CLIENT PROFILE Diamond Bar clients assisted in previous year: general public Diamond Bar clients assisted which meet the low/moderate income requirements general public Diamond Bar clients expected to be assisted in new project year:general public Describe the characteristics of client population in target area, including age, sex, income level, and ethnic background. Relate how the project will meet the federal requirements of benefiting low/moderate income persons Is your organization familiar with the CDBG reporting requirements? yes FINANCIAL INFORMATION Please attach a proposed budget of the project. Include all items that CDBG funds are being requested to be used for. Include all other sources of funding and the total budget of the organization. See attached Exhibit "B I hereby certify that if funds are granted to our organization they will be used to benefit low and za int may, 5 v q5E 11 4K ET CROSSING �,o �� B d W Ts en DRY CREEK 9D �' O R F .a t"'i, w ^;c[.s�i a s ,y� a Ap O 11 71 Tb W EXHIBIT A § `I go Y SQ . °^i-iII a ;s s� €sgj�a t3 o o Hq0 557 t EAGLEBPU �y LELaR p,, y g i 4 sb DP m �� M K �, pA\ DA ` �MONA FRwy # x k b O o 60 ll", ibaa e � o� z E o k TW o�� SO LN 00 m l/pq s4 i Mc�� E >sq ' ass'41 s 0 cP r$ Q. z o- o oe DR Q _ os e4 Cj. s�,�. Q P9 ?` �� vz'OS/ 4Q y O91f l OQ a 7 P`� ITA 4i�\p\ 10 S/�l� g TOP CT IM x; �aflr- S p LE NEST �y RqN pi a �EtiGo ��Qgp INGS DR A 9 Qi ; Ot* Tp 9z to mN pFt p 9 HARD m r OAHAVENPL p 5 9 �F Q�' C9 9 A S Q WOOD � BO a ` PANTERA DA q1" 5 r''�k➢aaS���&'�'` flq o alp 4 - OP �1y o �3 o p9 z tD RG 3 $ HIM ( La a r " x C 3300 090 8 _ y c^ QFF � o �a DIAM( PROPOSED 5 FT. WINE 60 'y `gym, o oHaNDc�EP' ti SIDEWALK ep m ti Q qN BA `.. sIo 0�9 my� �lq m QESt CTS s � r v`a d s c4 t e $$ ti SOP s u gpOS o ¢ a O y o Q o SDR7,,, UNRIVe— /SAW � � NCFR ar t� T2 yy�g�g �AKEWP11ZSARK`. OZOe 3 A 1� �T 9 p RIO LOBOS RD t = o sem' FA/(y N NAN o r1pN ct r i �' AjA3hIDhm�R. � 9y = /AU= "a' o ME FGRff 2 mQ e Q Q ANDERINGCRE �m hNNDE �PIg r Old s`Q L a t> o CREEK, IL IL SEE y a o �� 60 r oe coir �q9 oR a > ® BRECKE Ct H �P� c s p e �G oQ ' GNp Q $ C 6704 E CANYON DR 1 BROKEN CREEK W 2 DEER SPRINGS LN `Y3 pP SOLE o FS ✓� - " 3 TWINS RING LN �7 UB F v OQ �-. g 4 SILVER SPRING W AINT �pY GHQ cNfQ �w ALBARIZA S�DOWCRE GOlO �U9jl lF 50 . COP � FD A �N De °Fs r A ya t MSE Io JUNTq` A4 � S p\,;.oQ ���i�g. �Q05 EYE Q OF �. MAP(F ? FlR ma qRK ��� �A\ j cv 0 9090 $MOT�UN lspp g h� Ao �, ALCONBURN W NN KDIN O m Q�� aryl 9p r ON Ao Q\N yp 9 c a- .� g�.. Q�Q o F�� F G MoOUNTNIN LAUR A'N SA °fie P �\Q 0 C LV' .�. P E ff soh to �qy sl ry,�a �`� LoDGF, : o s FF oap y� \Ov ti 90 n qqc �� A MAI {s rqpp" jp 9CyA/l Q r RD ql��' »'-�`;a`sN' •. .o a ,iag' `�a I �' i #".': kip 9 pyo Q O2 y LAZY Dp x �r a y Ap yea s t OST V F N 1� ST E x�SF C o b O w LALGONS y_ ,q Y i $�A 4P5 a pLFCyASE 4qRTOQ a yff ' G Pc ZN RIM KICk )R�p^C r, A� ?,. t �� �x � � �._ k. �� � r �,, � � �: �: � �,� e� � k, �._ k. CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO.I� I TO: Honorable Mayor and Members of the City Council MEETING DATE; January 16, 2001 REPORT DATE: January 9, 2001 FROM: James DeStefano, Interim City Manager TITLE: Revisions to the Diamond Bar Community Foundation Bylaws SUMMARY: During August of 1999, the City Council approved the Articles of Incorporation and the bylaws to form the "Diamond Bar Community Foundation." The main charge of the Foundation is to coordinate and direct fundraising activities which will be used to aid the City of Diamond Bar with public purpose projects as well as implementing the Parks MasterPlan. In order to'better govern potential fundraising opportunities, the City Council appointed and elected 6 individuals to sit on its Board of Directors, with 5 additional individuals appointed by either the Board or the Parks & Recreation Commission. According to existing Foundation bylaws, most of the terms listed above are current and will require action once they expire. However, the terms for both the Mayor's appointee and City Council appointees have already expired and should be revised. In order to extend the terms for the two groups in question, the foundation's Board of Directors voted unanimously to amend the bylaws in July of 2000. RECOMMENDATION: It is recommended that the City Council of the City of Diamond Bar adopt the bylaw revisions approved by the Diamond Bar Community Foundation to extend the current terms for both the Mayoral appointee and City Council appointees. LIST OF ATTACHMENTS: XX Staff Report Resolution(s) Ordinance(s) Agreement(s) EXTERNAL DISTRIBUTION; SUBMITTAL CHECKLIST: 1. 2. 3. 4. 91 —Public Hearing Notification Bid Specification (on file in City Clerk's office) XX Other: Exhibit "A" - draft of revised bylaws Has the resolution, ordinance or agreement been reviewed by the City Attorney? Does the report require a majority vote? Has environmental impact been assessed? Has the report been reviewed by a Commission? Which Commission? Are other departments affected by the report? Report discussed with the following affected departments: VOW I t Ja s DeStefano Interim City Manager Davi ogle Deputy City Manager NIA _ Yes No _ Yes _ No NIA _ Yes _ No NIA Yes T No _ Yes _ No Todd Strojny Sr. Administrative Assistant MEETING DATE: TO: CITY COUNCIL REPORT AGENDA NO. January 16, 2000 Honorable Mayor and Members of the City Council FROM: City Manager SUBJECT: Revisions to the Diamond Bar Community Foundation Bylaws ISSUE STATEMENT: Should the City Council adopt the bylaw revisions approved by the Diamond Bar Community Foundation to extend the cur -rent terms for both the Mayoral appointee and City Council appointees? RECOMMENDATION: - It is recommended that the City Council of the City of Diamond Bar adopt the bylaw revisions approved by the Diamond Bar Community Foundation to extend the current terms for both the Mayoral appointee and City Council appointees. FINANCIAL SUMMARY: The proposed revisions will not financially impact the City. BACKGROUND/DISCUSSION: During August of 1999, the City Council approved the Articles of Incorporation and the bylaws to form the "Diamond Bar Community Foundation." The main charge of the Foundation is to coordinate and direct fundraising activities which will be used to aid the City of Diamond Bar with public purpose projects as well as implementing the Parks Master Plan. In order to better govern potential fundraising opportunities, the City Council appointed and elected 6 individuals to sit on its Board of Directors, with 5 additional individuals appointed by either the Board or the Parks & Recreation Commission: (1) member from Council (appointed by the Mayor); (1) member from the Parks and Recreation Commission (appointed by the Parks and Recreation Commission); (5) residents of the City of Diamond Bar (appointed by the City Council); and (4) residents of the City of Diamond Bar who represent local community organizations (appointed by the Board of Directors). According to existing Foundation bylaws, most of the terms listed above are current and will require action once they expire, However, the terms for both the Mayor's appointee and City Council appointees have already expired and should be revised. In order to extend the termsfor the two groups in question, the Foundation's Board of Directors voted unanimously to amend the bylaws as follows in July 2000 (amended changes are indicated in bold)' 1) "...The term for the Mayor's 1999 appointee shall expire on December 31, 9 2000 and be regarded as a "first" term for purposes of the two consecutive term rule." 2) "...For purposes of the two consecutive term rule the "first' term of the City Council 1999 appointees shall expire on the date of the first annual meeting in February of 2000 2001." Included with this staff report (Exhibit "A") is a draft& sections 5.03 (a) and (b) of the bylaws which reflect the above changes. Since the terms for all five City Council appointees will expire at the Foundation's meeting of February 22, 2001, City staff will agendize the appointment/re- appointment of these open seats for either the first or second meeting in February. Prepared By., Todd Strojny, Senior Administrative Assistant EXHIBIT "A" (i i) One (1) member of the Board of Directors shall be a representative of the Parks and Recreation Commission of the City of Diamond Bar appointed by the Commission annually; (iii) Five (5) members of the Board of Directors shall be residents of the City of Diamond Bar appointed by the City Council; and (iv) The remaining four (4) members of the Board of Directors shall be residents of the City of Diamond Bar who represent local Community organizations; including one member representing the Chamber of Commerce, one member representing senior groups, one member representing youth organizations, and one member representing other service organizations. These members of the Board of Directors shall be referred to as "members -at -large" and shall be appointed by the Board of Directors on a rotating basis from within each of the four groups. These "members -at -large" shall be selected by majority vote of the Board of Directors at any annual regular or special meeting duly called and noticed for this purpose. (c) Limitations. Any change in the number and qualifications of members of the Board of Directors shall be made only by amendment to these Bylaws approved by the City Council of the City of Diamond Bar. (d) Restrictions on Directors. Not,more than forty-nine percent (49%) of the persons serving on the Board may be interested persons. An interested person is (1) any person being compensated by the Corporation for services rendered to it within the previous twelve (12) months, whether as a full-time or part-time employee, independent contractor, or otherwise; and (2) any brother, sister, ancestor; descendant, spouse, brother-in-law, sister-in-law, son-in-law, daughter-in-law, mother-in-law or father-in-law of such .person. However, any violation of the provisions of this paragraph shall not affect the validity or enforceability of any transaction entered into by the Corporation. A Director may not participate in any vote on any proposed transaction with another organization or entity of which such Director is also an employee, principal or director. However, any violation of the provisions of this paragraph shall not affect the validity or enforceability of any transaction entered into by the Corporation. No member of the Board of Directors shall be financially interested in any contract or other transaction entered ,into by the Board of Directors. No Director may utilize informationobtained by reason of Board membership for personal` gain;, the Board of Directors may recover any such gain realized. SECTION 5.03. TERM OF OFFICE OF DIRECTORS The Directors newly appointed or selected in accordance with Section 5.02(b) shall hold office as provided below. (a) Mayor's Appointee. The term for the Mayor's appointee shall be one (1) year and be limited to two (2) consecutive terms. The term for the Mayor's 1999 appointee shall expire on December 31, 1 QQQWM and be regarded as a "first" term for purposes of the two consecutive term rule. (b) City Council Appointees. The term shall be two years for City Council appointees to be limited to two (2) consecutive terms. For purposes of the two consecutive term rule the "first" term of the City Council 1999 appointees shall expire on the date of the first annual meeting in February of 2000 (c) Members at -Large Appointees, The term of each of the four(4) at -large appointees shall be for two years limited to two (2) consecutive terms. Notwithstanding the foregoing, the terms for the first appointed four (4) at -large positions shall be either one or two " years determined by random draw according to position, to wit, at -large positions number 1 and 2 shall be for a period of two years each and at -large positions number 3 and 4 shall be for a period of one year each. The first appointed four at -large positions shall also be limited to two consecutive terms. For purposes of the two consecutive term rules the "first" term of the four (4) at -large 1999 appointees shall expire on the date of the first annual meeting, in February of 2000. , REDEVELOPMENT AGENCY OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE BOARD OF DIRECTORS 1141?444P DECEMBER 19 2000 ft�. 1. CALL TO ORDER: Chairman Chang called the meeting to order at 8:50 p.m. in the South Coast Air Quality Management District Auditorium, 21865 E. Copley Drive, Diamond Bar, California. ROLL CALL: Agency Members Herrera, 'O'Connor, Vice Chairman Chang and Chairman Huff. Agency Member Ansari was excused. Also present were: James DeStefano, Interim Agency Manager; Mike Jenkins, Agency Attorney; David Doyle, Deputy City Manager; David Liu, Director of Public Works; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson, Communications & Marketing Director and Lynda Burgess, Agency Secretary. 2. PUBLIC COMMENTS: None Offered. 3. CONSENT CALENDAR: AM/O'Connor moved, AM/Huff seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: AGENCY MEMBERS -'Herrera, Huff, O'Connor, Chair/Chang NOES: AGENCY MEMBERS - None ABSENT: AGENCY MEMBERS - VC/Ansari 3.1 APPROVED MINUTES - Regular Meeting of December 5, 2000 - As submitted. 3.2 APPROVED VOUCHER REGISTER - dated December 19, 2000 in the amount of $1,089.77. 3.3 REVIEWED & FILED ANNUAL FINANCIAL REPORT AND FINAL AUDIT REPORT FOR THE YEAR ENDED JUNE 30, 2000. 4. PUBLIC HEARINGS: None 5. OLD BUSINESS: None 6. NEW BUSINESS: None 7. AGENCY MEMBER COMMENTS: None Offered. NOVEMBER 21, 2000 PAGE 2 CITY COUNCIL ADJOURNMENT: There being no further business to conduct, Chair/Chang adjourned the meeting at 8:55 p.m. LYNDA BURGESS, Agency Secretary ATTEST: Wen Chang, Chairman DIAMOND BAR REDEVELOPMENT AGENCY AGENDA REPORT AGENDA NO. TO: James DeStefano, Interim Executive Director MEETING DATE: January 16, 2001 REPORT DATE. December 19, 2000 FROM: Linda G. Magnuson, Finance Director TITLE: Treasurer's Report November 30, 2000 SUMMARY: Submitted for the Redevelopment Agency Board's review and approval is the Treasurer's Statement for the month of November 2000. RECOMMENDATION. Review and approve. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification r Resolution(s) — Bid Specification (on file in City Clerk's office) _ Ordinance(s) Other Agreement(s) SUBMITTAL CHECKLIST: 1: Has the resolution, ordinance or agreement been reviewed Yes —No , by the City Attorney? 2.. Does the report require a majority vote? Yes No 3. Has environmental impact been assessed? N/A - Yes _ No 4. Has the report been reviewed by a Commission? N/A - Yes _ No Which Commission? 5. Are other departments affected by the report? N/A Yes No Report discussed with the following affected departments: REVIEWED BY: REVIEWED BY: DEPARTMENT HEAD: es DeStefano . David Doyle Lin8a G. Magnu o Interim Executive irector Deputy City Manager Finance Director DIAMOND BAR REDEVELOPMENT AGENCY REPORT AGENDA NO. MEETING DATE: January 16, 2001 TO: Chairman and Members of the Board FROM: James DeStefano, Interim E�ecutive Director SUBJECT: Treasurer's Statement - November 30, 2000 ISSUE STATEMENT: Per Agency policy; the Finance Department presents the monthly Treasurer's Statement for the Redevelopment Agency Board's review and approval. RECOMMENDATION: Approve the November 2000 Treasurer's Statement. FINANCIAL SUMMARY: No fiscal impact. BACKGROUND: Submitted for the Board's review and approval is the Treasurer's Statement for the month of November 2000. This statement shows the cash balances for the Redevelopment Agency, with a breakdown of bank account balances, investment account balances and the effective yield earned from investments: PREPARED BY: Linda G. Magnuson ' 7 .. DIAMOND BAR REDEVELOPMENT AGENCY TREASURER'S MONTHLY GASH STATEMENT November 30, 2000 `BEG1NN,f�JG : ; ?RANSFE`RS ENDING;;'" ' BALINCE° RECEIPTS", ®I$BURSEM.ENTS. ,11 (OUT)> BAL'ANG.�f; REDEVELOPMENT AGENCY CIPFID $1,249,125.16 $42,1C8.72 $1,125,356.93 $165,876.95 LOW & MOD INCOME HOUSING FD REDEVELOPMENT DEBT SVC FD - TOTALS $1,249,125.16 $42,108.72 $1,125,356.93 $0.00 $165,876.95 SUMMARY OF CASH DEMAND DEPOSITS: GENERAL ACCOUNT $165,876.95 TOTAL DEMAND DEPOSITS $165,876.95 TOTAL CASH $165,876.95 Note: The Redevelopment Agency approved a development and disposition agreement with "Triple T Diamond Gateway, LLC" This agreement requires the Agency to invest $983,040.50 in a Time Certificate of Deposit. The agreement provides that thedeveloperguarantee the current LAIF investment yeild. The certificate of deposit has increased due to the Interest earned being reinvested into the account. L.A.I.F - Effective Yield for November 2000 6.538% ' Certificate of Deposit Yield (05/06/00-T1 /05/00; 5.500° Jam Destefano nterim Treasurer