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09/19/2000
South Coast Air Quality Management District Main Auditorium 21865 East Copley Drive Diamond Bar, CA 91765 Mayor Debby O'Connor Mayor Pro Tem Eileen Ansar Council Member Wen Chang Council Member Carol Herrera Council Member Bob Huff City Manager Terrence L. Belanger City Attorney Michael Jenkins City Clerk Lynda Burgess Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are mailable for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 860 2489 during regular business hours. In an effort to comply with the requirements of Title 11 of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or are ommodation(s).in order to communicate at a City public meeting, must inform the City Clerk a mininiuin of 72 hours prior to the scheduled meeting. Have online access-, City Council Agendas are now available on the City of Diamond Bar's web site at G. Please `refrain from smokng, eating or drinking in the Cmwdl Chambers. The City ofDiamond Bar uses recycled paper and encourages you to do the same. DIAMOND BAR CITY COUNCIL RULES (ALSO APPLIES TO CONMESSION AND COMNIITTEE MEETINGS) PUBLIC INPUT Tl.e meetings ofthe Diamond Bar City Council are open to the public. iA member ofthe public may address the Council on the subject of one or more agenda items and/or other items of interest which are within the subject matter jurisdiction ofthe Diamond Bar City Council A request to address the Council should be submitted in person to the City Cleric- As lericAs a general rule the opportunity for public comments will take place at the discretion ofthe Chair. However, in order to facilitate the meeting, persons who are interested parties for an item may be requested to give their presentation at the time the item is.called on the calendar.The Chair may limit the public input on any item or the total amount of time allocated for public testimony based on the number of people requesting to speak and the business ofthe Council. Individuals are requested to refrain from personal attacks towards Council Members or other citizens. Comments which are not conducive to a positive business meeting environment are viewed as attacks against the entire City Council and will not tolerated. Your cooperation is greatly appreciated. In accordance with Government Code Section 54954:3(x) the Chair may from time to time dispense with public comment on items previously considered by the Council. (Does not apply to Committee.meetings.) In accordance with State Law (Brown ActJ all matters to be acted on by the City Council must be posted at least 72 hours prior to the Council meeting. In case of emergency, or, when a subject matter arises subsequent to the posting ofthe agenda, upon making certain findings the Council may act on an item that is not on the posted agenda CONDUCT IN THE CITY COUNCIL CHAMBERS The Chair shall order 'removed from the Council Chambers any person who commits the following acts in respect to a regular or special meetingof the Diamond Bar City Council. A. Disorderly behavior toward the Council or any member ofthe staffthereaf tending to interrupt the due and orderly course ofsaidmeeting B. A breach ofthe peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting C. Disobedience of any lawful order ofthe Chair, which shall include an order to be seated or to refrain from addressing the Board; and D. Any other unlawful interference with the due and orderly conduct of said meeting. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for the regular Diamond Bar City Council meetings are prepared by the City Clerk and are available 72 hours prior to the meeting. Agendas are available electronically and may be accessed by a personal computer through a phone modem. Every meeting pf the City Council is recorded on cassette tapes and duplicate tapes are available for a nominal charge. ADA REQUIREMENTS A cordless microphone is available for those persons with mobility impairments who cannot seem the public speaking area. Sign language interpreter services are also available by giving notice at least three business days in advance ofthe meeting. Please telephone (909) 860-2489 between 8 a.m. and 5 p:m. Monday through Friday. HELPFUL PHONE NUMBERS Copies of Agenda, Rules ofthe Council, Cassette Tapes of Meetings (909) 860-2489 Computer Access to Agendas (909) 860 -LINE General Information (909) 860-2489 NOTE: ACTION MAY BE TAKEN ON ANY ITEM IDENTIFIED ON THE AGENDA. Next Resolution No. 2000-51 Next .Ordinance No. 07(2000) STUDY SESSION: 5:00 P.M., AQMD Room CC -8 Joint Meeting with Traffic and Transportation Commission CLOSED SESSION; 6:00 p.m., AQMD Room CC -8 Conference with Legal Counsel Existing Litigation G.C. Section 54956.9(a) - Beach-Courschene vs. City of D.B. CALL TO ORDER: 6:30 p.m., September 19 2000 PLEDGE OF ALLEGIANCE: Mayor INVOCATION: Monsignor James Loughnane, St. 'Denis Catholic Church ROLL CALL: Council Members Chang, Herrera, Huff, Mayor Pro Tem Ansari, Mayor O'Connor APPROVAL OF AGENDA: Mayor 3A. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.A.1 Proclaiming October 2-6, 2000 as "Rideshare Week. 3.A.-2 Proclaiming October 2-10, 2000. as "Voter Registration Week." 3.A.`3 Presentation of Savvy Award received from the j City -County Communications and Marking Association for the Diamond Bar Community News and Diamond Bar Community News Online. 3B. CITY MANAGERREPORTS AND RECOMMENDATIONS: 4. 4.a PUBLIC' COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the SEPTEMBER 19 2000 PAGE 2 Council generally cannot take any action on -items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk ;(completion of this form is voluntary). There is a five-minute, maximum time limit when addressing the City Council 4.b RESPONSE TO PUBLIC COMMENTS Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 -DIAMOND BAR COMMUNITY FOUNDATION - September 21, 2000 7.00 p.m. AQMD Room CC -8, 21865 E. Copley Dr. 5.2 PLANNING COMMISSION - September 26, 2000 - 7:00 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.3 PARKS & RECREATION COMMISSION REGULARMEETING - September 28, 2000 6:00 p.m. AQMD Board Hearing Room, 21865 'E: Copley Dr. 5.4 JOINT COMMISSION MEETING - PARKS & RECREATION AND, TRAFFIC & TRANSPORTATION` - September 28, 2000 - 7:00 p.m., AQMD Room CC -8, 21865 E.'.Copley Dr. 5.5 CITY COUNCIL MEETING October -3, 2000 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.6 HOUSEHOLD HAZARDOUS WASTE ,ROUNDUP: - October "7, 2000 - 9:00 a.m. - 3:00 p.m. 'Mt. Sac Parking' Lot B; 1100 N. Grand Ave. Walnut 5.7 CITY ON LINE COMMITTEE - October 11, 2000 6:00 p.m., AQMD Room CC -8,,21865 E. Copley Dr. 6 CONSENT CALENDAR, 6.1 APPROVAL OF MINUTES; 6.1.1 Study Session of September 5, 2000 Approve as submitted. 6.1.2 Regular Meeting of September 5, 2000 - Approve as submitted. Requested by: City Clerk SEPTEMBER 19, 2000 PAGE 3 6.2 PLANNING COMMISSION MINUTES: 6.2.1 Regular Meeting of July 11, 2000 Receive and File. 6.2.2 Regular- Meeting of July 25, 2000 Receive and File Requested by: Planning Division 6.3 VOUCHER REGISTER - Approve Voucher Register dated September 19, 2000 in the amount of $803,316.08. Requested by: Finance Division 6.4 CITY CLERK DEPARTMENT STAFFING CHANGE The City currently has a vacancy in the City Clerk's Department as a result of the appointment of the 'Secretary to the position of Administrative Secretary' in the Community Services Division, Initially staff considered recruiting for the :vacant Secretary position. However, the position was re-evaluated. and it was determined that the position should be reclassified to Administrative Secretary. Recommended Actions It is recommended that the City Council approve elimination of the part-time Records Coordinator position and reclassification of the Secretary y p in the City Clerks Division to Administrative Secretary with an emphasis in records management. It is also recommended that. the FY00-01 Budget be amended accordingly to reflect an overall savings of $13,539.' Requested by: City Clerk 6.5 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING RESOLUTION NO. 91-72F, PRESCRIBING A METHOD OF DRAWING WARRANTS AND CHECKS UPON CITY FUNDS - Resolution No 91-72F, authorized the Mayor, Mayor Pro Tem, City Treasurer and the Finance Director to sign City warrants and checks. Resolution No. 91-72G adds the position of Deputy City Manager as an authorized signer of City warrants and checks Recommended Action: It is recommended that the City Council adopt Resolution No. 91-72G prescribing a method of drawing warrants and checks upon City funds. COMMITMENT WITH THE STATE OF CALIFORNIA DEPARTMENT OF DEVELOPMENTAL SERVICES REGARDING THE PROPOSED -EXPANSION OF THE LANTERMANDEVELOPMENTAL CENTER Council and members of the Lanterman Advisory Committee have been negotiating an agreement with .the State Department of Developmental Services (DDS) since March 2000. The proposed agreement is the culmination of months of work by the Advisory Committee, representatives of DDS, Assemblymember' Robert Pacheco's office and City staff. The Statement of Principles and Commitment calls for reduction of the overall number of available beds to serve clients at the facility, requires a phase-in plan for the transfer of clients from other facilities, and mandates that, after treatment, individuals are placed back in the community they residedin prior to placement at Lanterman Developmental Center. In addition, the Statement requires the development of a facility security plan prior to any, severe behavioral patient being moved and creation of a Community " Advisory Committee to review the severe behavioral program. Continued from September 5 2000. Recommended Action: It is recommended that the City Council approve the Statement of Principles Commitment between the State of `California Department of Developmental Services and the City regarding the proposed expansion of the Lanterman Developmental Center. Requested by: City Manager 8.2 IMPLEMENTATION OF 9/80 ALTERNATIVE WORK SCHEDULE - At its September 5, 2000 meeting, Council was presented a staff report regarding a 9/80 alternative' work schedule. Staff reported that there are various types. of alternative work schedules, which provide for extended hours of `daily "operation_for-their customers as compared to a' traditional schedule. The staff report included the results of a survey conducted on the 53 cities ,of the L.A. Division of the League of California Cities regarding alternative work schedules. The report suggested' that if the City implements an alternative work';schedule, it will be SEPTEMBER 19, 2000 PAGE 5 more practical to change the hours of operation commencing with the first day at the proposed new City Hall location, the AQMD facility. After Council discussion, staff was requested to obtain more information from other Cities on a 9/80 schedule, as well as additional input from City Staff. Those findings are included in the staff report. Recommended Action: It is recommended that the City Council: 1) Adopt an alternative 9/80 program with City Hall hours Monday through Thursday from 7:30 a.m. to 5:30 p.m. and. Fridays from 7:30 a.m. to 4:30 p.m.; 2) Commence the 9/80 program the first day operations begin at the proposed new City Hall location, the AQMD facility; and. 3) Direct staff to initiate a public awareness campaign prior to relocating. The campaign would consist of. press releases, newsletter articles;, cable announcements, and flyers. Requested by: City Manager 9. NEW BUSINESS. 9.1 CONSIDERATION OF AERIAL MAPPING SERVICES FOR THE CITY OF DIAMOND BAR `- The City has an interest in obtaining aerial mapping services. Proposed scope of services include aerial photo control, planemetric mapping at 100' scale, topographic mapping, and 5' contours at 100' scale.. The estimated cost for the proposed mapping services is -$150,000. Recommended Action: It is recommended that the City Council authorize the Mayor to enter into a contract with PSOMAS for aerial mapping services in the amount of $150,000. Requested by: City Manager RECESS TO REDEVELOPMENT AGENCY 1. CALL TO ORDER: Chairman ROLL CALL: Agency Members Ansari, Herrera, O'Connor, VC/Chang, C/Huff 2. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Agency on Consent Calendar ;items or matters of interest to the public a SEPTEMBER 19, 2000 PAGE 6 that are not already scheduled for consideration on this agenda. Although the RedevelopmentAgency values your comments, pursuant to the Brown Act, the Agency generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and,give it to the Agency Secretary (completion of this form is voluntary). There is a five-minute.maximum time limit when addressing the Redevelopment Agency. 3. CONSENT CALENDAR: 3.1 APPROVAL OF MINUTES - Regular meezing 01- September LSeptember 5, 2000. Requested by: Agency Secretary 3.2 VOUCHER REGISTER Approve Voucher Register dated September 19,, 2000 in the amount of $247.50 Requested by: Finance Division 4. PUBLIC HEARINGS: None 5. OLD ;BUSINESS: None 6 NEW BUSINESS: None 7. AGENCY MEMBER COMMENTS': Items raised by individual Agency Members are for Agency discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. ADJOURN REDEVELOPMENT AGENCY MEETING: RECONVENE CITY COUNCIL MEETING: 10. COUNCIL MEMBER COMMENTS: Items raised by individual Council Members are for Council discussion Direction may be given at this meeting or the item may be scheduled for action at a future meeting. 11. ADJOURNMENT: This meeting will be adjourned in memory of Communication and Marketing Director'Mike Nelson's 'Father, Robert Nelson, and Randy Modglin. I expect to address the Council on the subject4 agenda item. Please have the Council Minutes reflect my name and address as written above. `Sign CITY OF DIAMONDBAR "QUICK CAP" MINUTES SEPTEMBER 19, 2000 STUDY SESSION JOINT MEETING WITH TRAFFIC & TRANSPORTATION COMMISSION: M/O'Connor called the study session to order at 5:04 p.m. in the South Coast Air Quality Management, District, Room CC -8 ROLL CALL: CITY COUNCIL: Council Members Chang, Herrera, Huff, Mayor Pro Tem Ansari, Mayor O'Connor TRAFFIC & TRANSPORTATION COMMISSION: Commissioners Istik, Kung, Virginkar and Chairman Morris. Commissioner Leonard - Colby was absent. Also present were: James DeStefano, Deputy City Manager; Mike Jenkins, City Attorney; David Liu, Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson, Communications & Marketing Director; Lynda Burgess, City Clerk; Sgt. Bill Flannery; Sonja Joe, Development Services Assistant and Linda Smith, Development Services Assistant: ADJOURNEDSTUDY SESSION: 6:00 p.m. CLOSED SESSION: 6:00 p.m., AQMD Room CC -8 Conference with Legal Counsel - Existing Litigation G.C. 'Section 54956.9(a) - Beach-Courschene vs. City of D.B. Following Closed Session, CA/Jenkins announced that the Council unanimously approved payment of the settlement of attorney fees relating to the above listed lawsuit. 2. 'E CALL TO ORDERS M/O'Connor called the meeting to order at 6:33 p.m. in the Auditorium of the South Coast Air Quality Management District, 21865 E. Copley Dr., Diamond Bar, CA. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Mayor Pro Tem. Ansari. INVOCATION: The. Invocation was given by Monsignor James Loughnane, St. Denis Catholic Church ROLL CALL: Council Members Chang, Herrera, Huff, Mayor Pro Tem. Ansari, Mayor O'Connor. SEPTEMBER 19, 2000 PAGE 2 Also present were: James DeStefano, Deputy City Manager; Mike Jenkins, City Attorney David Liu, Public Works Director; Bob Rose, Community Services Director; Linda Magnuson,Finance Director; Mike Nelson, Communications & Marketing Director and Lynda Burgess, City Clerk. APPROVAL OF ,AGENDA: No changes. 3A. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.A.1 Proclaimed October 2-6, 2.000 as "Rideshare Week." 3.A.2 Proclaimed October 2-10, 2000 as "Voter Registration Week.„' 3.A.3 Presented Savvy Award received from the City - County Communications and Marking Association for the Diamond Bar Community News and Diamond Bar Community News Online 3B. CITY MANAGER REPORTS AND RECOMMENDATIONS: None. 4. 4.a PUBLIC COMMENTS: Edda Gahm announced the Grand Opening of the Diamond Bar Republican Party office on Saturday, September 23, 2000. Clyde Hennessee - Reviewed several Measures on the November 7, 2000 ballot. Martha Bruske, regarding Redevelopment lawsuit - responded to previous statements relating to Supreme Court's decision not to hear the City's appeal. Larry Rhodes- Re -paving of Lincoln and Fibre Ct. Don Gravdahl re usage of the new skate park—many users do not wear adequate protection.. Suggested that the City create a concession where protective gear can be rented or put a chain link fence around it with a turnstile 'so that people cannot get out of the area quickly when the Sheriff patrols the area: Sally Wagner, Twin Canyon Lane Danger of intersections of Twin Canyon & High Knob and High Knob and Golden Springs - condominium residents are parking their 'vehicles in the street which blocks visibility. Asked for red curbs at that location or installation of a traffic signal 4.b RESPONSE TO PUBLIC COMMENT: 5. SCHEDULE OF FUTURE EVENTS: SEPTEMBER 19, 2000 PAGE 3 5.1 DIAMOND BAR COMMUNITY FOUNDATION - September 21, 2000 - 7-00 p.m'., AQMD Room CC -8, 21865 E. Copley Dr. 5.2 PLANNING COMMISSION - September 26, 2000 - 7:00 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.3 PARKS & RECREATION COMMISSION REGULAR MEETING - September 28, 2000 - 6:00 p.m. AQMD Board Hearing Room, 21865 E. Copley Dr: 5.4 JOINT COMMISSION MEETING - PARKS & RECREATION AND TRAFFIC & TRANSPORTATION — September 28, 2000 7:00 p.m. AQMD Room CC -8, 21,865 E. Copley Dr. 5.5 CITY COUNCIL MEETING - October 3, 2000 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.6 HOUSEHOLD HAZARDOUS WASTE ROUNDUP - October 7, 2000 9:00 a.m. - 3:00 p.m., Mt. Sac Parking Lot B, 1100 N. Grand Ave. Walnut 5.7 CITY ON LINE COMMITTEE October 11, 2000 7 6:00 p.m., AQMD Room CC -8, 21865 E. Copley Dr. 6. CONSENT CALENDAR: Moved by C/Chang, seconded by MPT/Ansari to approve the Consent Calendar. Motion carried 5-0 by the following Roll Call vote: 6.1 APPROVED MINUTES: 6.1.1 Study Session. of September_ 5, 2000 - As submitted. 6.1.2 Regular Meeting of September 5, 2000 - As submitted. 6.2 RECEIVED AND FILED PLANNING COMMISSION MINUTES: 6.2.1 Regular Meeting of July 11, 2000. 6.2`.2 Regular Meeting of July 25, 2000 6.3 APPROVED VOUCHER REGISTER dated" September 19, 2000 in the amount of $803,316.08 (M/O'Connor recused herself from approval of P.O 10448 in the amount of $3,031, payment to Staples for $162.92 and payment to Postmaster for $4,500, due to a potential conflict of interest relating to the LantermanDevelopmental Center Expansion Project. 6.4 APPROVED CITY CLERK DEPARTMENT STAFFING CHANGE - eliminated the part-time Records Coordinator position and reclassified the Secretary position in the City Clerks Division to Administrative Secretary with an emphasis in records management. Further, approved an amendment to the FY00-01 Budget to reflect an overall savings of $13,539. SEPTEMBER 19, 2000 PAGE 4 6.5 ADOPTED RESOLUTION NO. 00-51: A RESOLUTIONOF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING RESOLUTION NO. 91-72F, PRESCRIBING A METHOD OF DRAWING WARRANTS AND CHECKS UPON CITY FUNDS - to add the position of Deputy City Manager as an authorized signer of City warrants and checks. 7. PUBLIC HEARINGS: None 8. OLD BUSINESS: 8.1 CONSIDERATION OF STATEMENT OF PRINCIPLES AND COMMITMENT WITH THE STATE OF CALIFORNIA DEPARTMENT OF DEVELOPMENTAL SERVICES REGARDING THE PROPOSED EXPANSION OF THE LANTERMAN DEVELOPMENTAL CENTER - Couneil and members of the Lanterman Advisory Committee have been negotiating an agreement with the State Department of Developmental Services (DDS) since March 2000. The proposed agreement is the culmination of months of work by the Advisory Committee, representatives of DDS, Assemblymember Robert Pacheco's office and City staff. The Statement of Principles and Commitment calls for reduction of the overall number' of available beds to serve clients at the facility, requires a phase-in plan for the transfer of clients from other facilities, and mandates that, after treatment, individuals are placed back in the community they resided in prior to placement at Lanterman' Developmental Center. In addition, the Statement requires the development of a facility security plan prior to any severe behavioral patient being moved and creation of a Community Advisory Committee to review the severe behavioral program. Continued from September 5 2000. M/O'Connor-recused herself from discussion of this matter. Martha `Bruske asked for a written copy of the State's commitment and critiqued the agreement. Sue Sisk, - Larry Rhodes - Pleased with the results in negotiating with the State. Don Gravdahl re 8' high perimeter fence: Irene Kim - The interior 10' fence 'has'been completed. The new perimeter fence will be between 8 and 10' high SEPTEMBER 19, 2000 PAGE 5 and has not yet been installed - bids are 'being accepted at this time with: construction to begin in January. New clients are expected in the year 2003. Dick Farrell inclusion of two Lanterman clients on the`Community Advisory Committee. Jeff Koontz - Supported the concept- of having two Lanterman clients as members of the Community Advisory Committee. Teresa DeSell, Lanterman representing the parents of clients of Lanterman. Hoped that the signing of the agreement would open up communications and dispel incorrect understandings. Strongly urged that two clients be included on the Community Advisory Committee. Fred Encinas - Felt that latest document is not the same as that which was approved by the committee. Suggested that 'Council not approve the document at this time. Grace MacBride Concerned about lack of participation by Pomona residents. Dexter MacBride - Defined the purpose of the document as opposed to'a legal contract Darla Farrell - When will Community Advisory Committee begin, where will they meet and who will chair? C/Herrera - will discuss with Mr. Allenby tomorrow. Moved by C/Herrera, seconded by C/Huff to approve the. Statement of Principles & Commitment between the State of California Department of Developmental Services and the City regarding the proposedexpansion of the Lanterman Developmental Center. Motion carried 4-0-1 by the following Roll Call vote: (M/O'Connor abstained.,) 8.2 IMPLEMENTATION OF 9/80 ALTERNATIVE WORK SCHEDULE - At its September 5, 2000 meeting, Council was `presented a staff report regarding a 9/80 alternative work schedule. Staff reported that there are various types of alternative work schedules, which provide for extended hours of daily operation for their customers as compared to -a traditional schedule. The staff SEPTEMBER 19, 2000 PAGE 6 report includedthe results of a survey conducted on the 53 cities of the L.A. Division of the League of California Cities regarding alternative work schedules. The report suggested that if the City implements an alternative work schedule, it will be more practical to change the hours of operation commencing with the first day at the proposed new City Hall location, the AQMD facility. After Council discussion,, staff was requested to obtain more information from other Cities on a 9/80 schedule, as well as additional input from City Staff. Those findings are included in the staff report. Jeff Koontz, D.B. Chamber of Commerce - suggested City Hall be open late one evening/week until 7:30 p.m. or even open for several hours on Saturday. C/Huff explore staying open late one evening/week— see what services can be provided to the public. C/Herrera suggested looking into "job sharing" programs. Moved by C/Chang, seconded by C/Herrera to 1) Adopt an alternative 9/80 program with City Hall hours Monday through Thursday from 7:30 a.m. to 5:30 p.m. and Fridays from 7:30 a. m. to 4:30 p.m.; 2) Commence, the 9/80 program the first day operations begin at the proposed new City Hall location, the AQMD -facility; and 3) Direct staff to initiate a public awareness campaign priorto relocating The campaign would consist of press releases, newsletter articles, cable' announcements, and flyers. Staff, further directed to research the possibility of keeping City Hall open until 7:30 or so later one day per week to provide better public service. Motion carried 4-1 by the following Roll Call vote: (M/O'Connor voted no). 9. NEW BUSINESS: 9.1 CONSIDERATION OF AERIAL MAPPING SERVICES' FOR THE CITY OF 'DIAMOND BAR - The City has an interest in obtaining aerial mapping services. Proposed scope of services include aerial photo 'control, planemetric mapping at 100' scale, topographic mapping, and 5' contours at 100.' scale. The estimated cost for the proposed mapping services is $150,000. Larry Rhodes - SEPTEMBER 19, 2000 PAGE 7 Peter Fitzpatrick, PSOMAS - .Moved by C/Huff, seconded by C/Herrera to authorize the Mayor to enter, into a contract with PSOMAS for aerial mapping services_ in the amount of $150,000 and reimburse General Funds by Prop A .funds. Motion 3-2 (C/Chang and MPT/Ansari voted no). RECESS TO REDEVELOPMENT AGENCY:, 8:40 p.m. 1 CALL TO ORDER: Chairman Huff called the meeting to order at 8:40 p.m. in the .Auditorium of the South Coast Air Quality Management District, 21865, E. Copley Dr., Diamond Bar, CA, ROLL CALL: Agency Members Ansari; Herrera,. O'Connor, VC/Chang, C/Huff Also present were: James DeStefano Deputy City, Manager; Mike Jenkins, Agency Attorney; David Liu, Public Works Director; Bob Rose', Community Services Director; Linda Magnuson, Finance Director; Mike Nelson, Communications & Marketing Director and Lynda Burgess, Agency Secretary. 2. PUBLIC COMMENTS: None offered: 3 CONSENT CALENDAR: Moved by AM/Ansari, seconded by AM/O'Connor. Motion carried5-0 by the following Roll Call I 3.1 APPROVED MINUTES - Regular Meeting of September 5, 2000 As submitted'. 3.2 APPROVED VOUCHERREGISTER - dated September 19, 2000 in the amount of $247.50. 4. PUBLIC HEARINGS:' None 5. OLD BUSINESS: None 6. NEW 'BUSINESS: None 7. 'AGENCY MEMBER COMMENTS-. 8 ADJOURN REDEVELOPMENT AGENCY MEETING: 9:56 p.m. RECONVENE CITY COUNCIL MEETING 9:56 p.m.' 10. COUNCIL MEMBER COMMENTS CITY OF DIAMOND BAR NOTICE OF PUBLIC MEETING AND AFFIDAVIT OF POSTING STATE OF CALIFORNIA } COUNTY OF LOS ANGELES) SS. CITY OF DIAMOND BAR The Diamond Bar City Council will hold a Joint Study Session with Traffic and Transportation Commission at 5:00 p.m., in CC-8.Closed Session at 6:00 p.m., in CC -8; and a Regular Meeting at 6:80 p.m., in the Auditorium of the South Coast Air Quality Management District at 21865 E. Copley Drive, Diamond Bar, California on September 19, 2000. 1, Lynda Burgess declare as follows: I am the City Clerk in the City of Diamond Bar; that a copy of the agenda for the Joint Study Session, Closed Session and Regular Meeting to be held on September 19, 2000 was posted at the proper locations. declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this Notice and Affidavit was executed this 1 st day of September, 2000, at Diamond Bar, California. Is/ Lynda Burgess Lynda Burgess, City Clerk City of Diamond Bar 1. CITY COUNCIL CALL TO ORDER: Mayor O'Connor called the study session to order at 5:05 p.m. in the South Coast Air Quality Management District Room CC - 8, 21865 E. Copley Drive, Diamond 'Bar, California. 2. ROLL CALL: Council Members Chang, Huff, Mayor Pro Tem Ansari and Mayor O'Connor. C/Herrera was excused. PARKS & REC COMMISSION: Commissioners St. Amant, Torres, VC/Anis, Chair/Finnerty. Commissioner Hull was excused. Also present were: Terrence L. Belanger, City Manager; Craig Steele, Assistant City Attorney; David Doyle, Deputy City Manager; David Liu, Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Lynda Burgess, City Clerk;: Teresa Arevalo, Sr. Administrative Assistant; Debbie Gonzales,Administrative Secretary and Marsha Roa, Community Services Assistant. 3. GENERAL DISCUSSION (Matters of concern): 1: Summer Concerts - 2001 - Plans for Wednesday, July 4, 2001. PR/Chair/Finnerty said that because the concert occurs on the July 4 date, the Commission thought that it could be a large affair or that it could be canceled altogether. The cost of a band will be greater on the 4th of July. If the concert proceeds, the Commission would like to add a fireworks display following the concert. The Commission would like to know if the Council wishes to spend the dollars to put on such an event. Responding to M/O'Connor, CSD/Rose stated that the cost .of the band would be approximately $4,000; the cost of a sound system about $4,000, traffic control about $4,000 and a 20 -minute fireworks show would cost a minimum of $8,500, for total minimum cost for the night of about $201,000. Chair/Finnerty indicated that. the Commission proposes to hold the event at Sycamore Park with the fireworks on the sidewalk (similar to the Millennium Party) with Golden Springs Dr. to be shutdown for a period of time necessary to accommodate the show without creating a fire hazard. In response to M/O'Connor, CSD/Rose stated that the entire summer concert series costs about $20;000. Under usual circumstances, a band is $700 to $800; sound system $500, and staffing $200. C/Huff said he was not wild about doing a $20,000 blowout. He would like to have patriotic music but did not believe fireworks are necessary as it sends the wrong message to kids. It is okay on New Years Eve when it -is not so dry. He believed people would come whether the City provides fireworks or SEPTEMBER 5,2000 PAGE 2 STUDY SESSION not. Council and Commission discussed inviting the Pacific Crest Drum and Bugle Corp to perform. C/Huff said that many churches provide wonderful patriotic music. MPT/Ansari favored a special 4th of July event. M/O'Connor felt that the cost is too much for the City. She is not sure whether many people would attend a concert without fireworks on the 4th Chair/Finnerty believed that the 4th Of July is a special family event time when many people attend events that provide fireworks. VC/Anis believed that many residents have become accustomed to the Concerts in the Park and other special events. She has received a lot of positive feedback about City events. MIO'Connor recommended that the matter be agendized for a future Council meeting. CM/Belanger asked that staff be provided time to prepare a report containing actual facts and numbers. A decision would need to be made as soon as possible to adequately prepare for the event. In response to M/O'Connor, Chair/Finnerty explained that the Parks & Recreation Commission unanimously favored a special event. MPT/Ansari suggested that the events begin in the afternoon with family games prior to the concert and forego the fireworks. 2. Status of Larkstone Park M/O'Connor requested that the Council subcommittee for Walnut Unified meet with School Board members and put'a fire under this matter. 3. Skate Park Chair/Finnerty said it is wonderful and horrible at the same time. The Commission suggested putting out flyers to schools that kids can take home to their parents asking parents to help get the kids to wear their safety equipment. She believed that the older kids would be a larger problem. M/O'Connor hoped that flyers have been distributed by the schools. -FT -- -.z- SEPTEMBER 5, 2000 PAGE 3 STUDY SESSION CM/Belanger indicated that staff received permission from the Walnut School District today to. distribute the flyers. Staff is awaiting permission from the Pomona School District. The letter is done and ready for distribution. M/O'Connor wrote an article for The Windmill. She received a call on Saturday from a resident congratulating her on the wonderful article. The Sheriff's Department is aware of the problem. She believed citations should be issued to all participants who do not comply with the rules of the park. She cited incidents and reported on her meeting with the owner of Trinity Board Shop: C/Chang favored compliance and issuance of citations. MPT/Ansari wanted to make sure the wearing of shirts is required. 3. Trails Master Plan VC/Anis reported that the subcommittee is focusing on usable trails and the possibility of connecting three parks - Sycamore Canyon, Summitridge and Pantera Park with trails. Chair/Finnerty responded to M/O'Connor that the subcommittee is waiting for aerials from the Roth Group. CSD/Rose indicated that a joint Traffic & Transportation Commission/Parks & Recreation Commission meeting` is scheduled for September 28. An additional joint meeting will be held in October. The matter will then go to the Planning Commission for consideration and recommendation to Council Initially, the project was to be completed by the end of August 2000. M/O'Connor preferred not to do business with contractors who cannot fulfill their contractual' obligations. MPT/Ansari expressed concern about the Steep Canyon area where it intersects with D.B. Blvd. -- lack of lighting and steepness of the canyon, safety factors for people who walk the boulevard. DPW/Liu stated that Pulte is required to install several lights along the east side of D.B. Blvd. between Goldrush Dr. and Steep Canyon Rd C/Chang would like the Trails Master Plan process expedited. C/St. Amant said that the trail is fairly complete except for the very end at Summitridge Park. There is a walking trail from the end of Steep Canyon and Clear Creek Canyon back into that area which narrows near Summitridge. SEPTEMBER 5, 2000 PAGE 4 STUDY SESSION 4. Roller Hockey Court. C/St. Amant reported that the smaller roller hockey court, which is about 12 years old, has becomeavailable again because it has not been sold. He believed the court is available for $10,000 to $20,000 and recommended that the perfect location is the Sunset Crossing Rd. cul-de-sac in front of the YMCA. The floorboards for the large court were sold but never picked up. The boards will sell for approximately $15,000 to $20,000. He believed the small court would be great for youth programs (4 to 12 year old). A small court would run $65,000 to $85,000 new. The small court is '110 feet by 55 feet. The court is in storage and when he last saw it he observed it to be in great condition. He explained to M/O'Connor that a concrete surface would be required to accommodate the boards. It would be better than what Chino Hills has at this time because these are better boards. In the past, the YMCA was very interested in acquiring the smaller hockey court. VC/Anis reported `that -Chino 'Hills told her that companies that sell hockey equipment would pay to have advertising on the court walls, which would be an additional way to recoup monies. C/Huff indicated that the City owns the land across the street from the YMCA. C/St. Amant explained that setup and ongoing maintenance would be minimal. He did not know what'if any warranty available. Council concurred to direct staff to prepare a report including the proposed costs and site preparation and agendize the matter for a future Council' meeting. 5. Location for the City Birthday Party. Chair/Finnerty explained that the Commission would like to. know if it is the Council's intent to continue having the event at Peterson Park or whether the Council would consider moving it to Pantera Park. M/O'Connor expressed concern about tearing up the turf of Pantera Park_ MPT/Ansari pointed out that Pantera Park does not provide adequate access for vendors. On the plus side, there is more parking available at Pantera Park with the Pantera School site. M/O'Connor asked about the possibility of placing the carnival on the Pantera School parking lot. CM/Belanger suggested that staff conduct a survey of the (Pantera Park) neighborhood and get their reaction to the possibility for whatever period of time residents may need to find an alternative route to their ~home and how SEPTEMBER 5,2000 PAGE 5 STUDY SESSION they feel abouthaving' the event in their neighborhood. Peterson Park is an established location. The concern is not for the grass but for potential damage to the irrigation system. Chair/Finnerty believed the advantage to using Pantera Park is not having freeway traffic in close proximity: M/O'Connor pointed out that the City wants people to be aware of the event. She would like to have input from the Chamber of Commerce regarding the location. C/Torres asked what would be gained by having the event at Pantera Park. He was concerned about damage to the park because` it is a showcase park for the City. If the gain is not significant, there is a system in place that works logistically and unless the City wants to make a statement by moving the event, he did not see a significant advantage. C/Huff agreed with C/Torres that Peterson Park is a good location, it is visible and has good access.' There may be a disadvantage with respect to size. He did not mind that people outside of the community partake in the festivities. Even D.B. residents driving by the park are reminded that there is a pending event. Mainly, there will be no intrusion into neighborhoods. MPT/Ansari suggested the City see how the event works at Peterson Park this year with the skate park facility taking a parking area that was previously available. The Council and Commission' discussed parking at Peterson Park. 6. Pooch Park Chair/Finnerty advised Council that the general consensus of the Commission was that there is not enough park space for two -legged animals and they were not quite ready to accommodate the four -legged animals. The Commission would like to know how committed the Council is to the creation of a pooch park. M/O'Connor said that if a suitable site that is otherwise unusable becomes available, it may be considered. C/Huff liked the idea of a pooch park.' 7. Mini Parks. C/St. Amant believed there are three locations that should be considered for mini -parks: 1) Just north of 1850 D.B. Blvd. (east side between the houses and the apartments where the creek runs through); 2) Clear Creek Canyon SEPTEMBER 5, 2000 PAGE 6 STUDY SESSION at Cleghorn Dr., and 3) Goldrush Dr. and D.B. Blvd.- MPT/Ansari reminded the group that during discussions of pocket parks, Council discussed putting basketball courts in the pocket parks and increasing the seating. PR/Chair/Finnerty said the Commission discussed installing concrete pads with basketball hoops in the center (back to back) one 8 foot and one 10 foot. ADJOURNMENT: There being no further business to conduct, Mayor O'Connor adjourned the Study Session at 6:10 p.m. to Closed Session. LYNDA BURGESS, City Clerk ATTEST: Mayor Debby O'Connor ATTEST: Chair Annette Finnerty STUDY SESSION: M/O'Connor called the Joint Study.Session with the Parks and Recreation Commission to order at 5:05 p.m. in Room CC -8 of the South Coast Air Quality Management District, 21865 E. Copley Drive, Diamond, Bar, CA. Present: Council Members Chang, Herrera, Huff, Mayor Pro Tem Ansari and Mayor O'Connor. Present: Parks & Recreation Commissioners St. Amant, Torres, Vice Chairman Anis, Chairman Finnerty. Commissioner Hull was excused. Also present were: Terrence L. Belanger, City Manager; Craig Steele, Assistant City Attorney David Doyle, Deputy City Manager; David Liu, Director of Public Works; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Lynda Burgess, City Clerk; Teresa Arevalo, Senior Administrative Assistant, Debbie Gonzales, Administrative Secretary and Marsha Roa, Community Services Assistant. ADJOURNMENT: M/O'Connor adjourned the Joint Study Session at 6:10 p.m. to the Closed Session fi. CLOSED SESSION: 6:10 p.m., SCAQMD Room CC -8 1.1 Conference with Legal Counsel - Existing Litigation (Subdivision (a) of Government Code Section 54956.9) Barbara Beach-Courchesne, et al vs. City of Diamond Bar. ACA/Steele stated that no reportable action was taken. 2. CALL TO ORDER: Mayor O'Connor called the regular City Council meeting to order at 6:50 p.m. in the Auditorium of the South Coast Air. Quality Management District, 21865 E Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Council Member Chang. INVOCATION: The invocation was given by Pastor Paul Lehman- Schletewitz, Walnut Valley Brethren in Christ. ROLL CALL: Mayor O'Connor, Mayor Pro Tem Ansari, and Council Members Chang, Herrera, Huff. Also Present were: Terrence L. Belanger, City; Manager; Craig Steele, Assistant City Attorney; David Doyle, Deputy City Manager; David Liu, Director of Public Works; Bob Rose, Community Services Director; Linda Magnuson, Finance Director and Lynda Burgess, City Clerk. SEPTEMBER 5, 2000 PAGE 2 CITY COUNCIL APPROVAL OF AGENDA: Approved as presented: 3. A. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.A.1 Proclaimed ,September 2000 as "Prostate Cancer Awareness Month." 3.A.2. Proclaimed September 16, 2000 as "Coastal Cleanup Day." 3.A.3 Presented Certificate of Appreciation to Frank Hess, Public Works Supervisor, in recognition of dedication to the L.A. County. Sheriff's Department and the City of D.B. on behalf of the Walnut/D.B. Sheriff's Station. 3. B. CITY MANAGER REPORTS AND RECOMMENDATIONS: None Offered. 4. A. PUBLIC COMMENTS Jennifer Ramirez requested Council to consider_ requiring that catsbespayed, neutered and licensed for the health and safety of the public. 4. B. RESPONSE TO PUBLIC COMMENTS: CM/Belanger responded that staff would contact Mrs. Ramirez tomorrow regarding her concern. 5. SCHEDULE OF FUTURE EVENTS: 5.1 STATE ASSEMBLY EXPO 2000 - Saturday, September 9, 2000 10:00 a.m. - 6:00 p.m., Puente Hills Mall, SR60 at Azusa Avenue, City of Industry. 5.2 PLANNING COMMISSION September 12, 2000 - 7:00 p.m., SCAQMD Auditorium, 21865 E. Copley Dr. 5.3 TRAFFIC ,& TRANSPORTATION COMMISSION - September 14, 2000 SCAQMD Hearing Board Room, 21865 E. Copley Dr. 5.4 DIAMOND BAR DAY AT L. A. COUNTY FAIR - September 18, 2000 - Fairplex, Pomona. 5.5 JOINT STUDY SESSION - CITY COUNCIL AND TRAFFIC AND TRANSPORTATION COMMISSION - September 19, 2000 - 5:00 p.m., SCAQMD Room CC -8,21865 E. Copley Dr. 5.6 CITY COUNCIL MEETING - September 19, 2000 - 6:30 p.m., -SCAQMD Auditorium, 21865 E. Copley Dr. 5.7 HOUSEHOLD HAZARDOUS; WASTE ROUNDUP - October 7, 2000 - 9:00 a.m. 3:00 p.m., Mt. SAC Parking Lot B, 1100 N. Grand Avenue, Walnut. SEPTEMBER 5, 20QO PAGE 3 CITY COUNCIL 6. CONSENT CALENDAR: C/Herrera moved, C/Huff seconded, to approve the Consent Calendar, with the exception of Items 6.5, 6.7, 6.12 and 6.13. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Chang, Herrera, Huff, MPT/Ansari, M/ O'Connor NOES: COUNCIL MEMBERS None ABSENT: COUNCIL MEMBERS None 6.1 APPROVED MINUTES; 6.1.1 City Council Study Session of August 1, 2000 As submitted. 6.1.2 Regular City Council Meeting of August 1, 2000 - As submitted. 6.1.3 Joint Study Session with Planning Commission of August 15, 2000 - As submitted. MPT/Ansari abstained from approval. 6.1,4 Regular City Council Meeting of August 15, 2000 As submitted. MPT/Ansari abstained from approval: 6.2 RECEIVED AND FILED PARKS & RECREATION COMMISSION MINUTES: 6.2.1 Regular Meeting of June 22, 2000. 6.2.2 Regular Meeting of July 27, 2000. 6.3 APPROVED VOUCHER REGISTER - dated September 5, 2000 in the amount of $1,540,026.73. M/O'Connor abstained from approval of the following, Voucher Register items due to a potential conflict of interest regarding the Lanterman Forensic Expansion Project: P.O. 10293 for $140; Invoice 6764 for $67.50; Invoice 221956802 for $3,516.52; P.O. 1`0219 for $5.99 and check to U.S. Postmaster in the amount of $6,600, 6.4 REVIEWED AND APPROVED TREASURER'S REPORT for July, 2000. 6.6 APPROVED FY 1999-2000 PURCHASE ORDER CARRYOVERBUDGET ADJUSTMENT - in the amount of $1,704,956.75 and authorized the necessary adjustment to the FY 00-01 Municipal Budget. 6.8 APPROVED CONTRACT BETWEEN THE DIAMOND BAR CHAMBER OF COMMERCE AND THE CITY OF DIAMOND BAR FOR FY 2000-01 - in an amount not to exceed $36,000. 6.9 AUTHORIZED PURCHASE OF A FORD E150 XL WAGON (Cargo/Passenger Van) - authorized the City Manager to purchase a 2000 Ford 'El50 XL Wagon and allocated an additional $3,681.94 from the General Fund required to purchase the vehicle from Chino Hills Ford in the amount of $23,681.94. SEPTEMBER 5, 2000 PAGE 4 CITY COUNCIL 6.10 APPROVED FINANCE DEPARTMENT STAFFING CHANGE - Increased Senior Account Clerk position to full time and approved adjustment to. the FY 00-01 Budget. 6.11 AWARDED CONTRACT FOR SPORTS OFFICIATING SERVICES TO TRI - COUNTY OFFICIALS, INC. - in a not -to -exceed amount of $35,000 per year for the period September 5, 2000 through June 30, 2002. MATTERS WITHDRAWN FROM CONSENT CALENDAR: 6.5 SECOND READING OF ORDINANCE NO. 06(2000): AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM (CalPERS). M/O'Connor moved, MPT/Ansari seconded, to waive full reading and adopt Ordinance No. 06(2000), "An Ordinance of the City Council of the City of Diamond Bar authorizing an Amendment to the Contract between the City Council of the City of Diamond Bar and the Board of Administration of the California Public Employees' Retirement System. (CalPERS)." Motion carried by the following Rall Call vote: AYES: COUNCIL MEMBERS - Chang, Herrera, Huff,'MPT/Ansari, M/O'Connor NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS None 6.7 CONSIDERATION OF BUS' STOP SHELTER AGREEMENT- The City has an agreement with Eller Media Company to provide bus stop shelters and benches. The agreement is scheduled to expire unless replaced with a new agreement. Staff has negotiated a new seven-year agreement that provides for the same $24,000 payment per year to the City as is in the current agreement, plus provides the following: All'existing bus stop shelters will be removed and replaced with new shelters, the design to be determined by the City ten additional shelter locations will be added; all existing concrete bus stop benches will be removed' and replaced with new concrete benches, the design to be determined by the City; concrete trash containers will be installed next to each concrete bench, the design to be determined by the City; service to trash containers in front of K -Mart Center will be increased to five days per week; all costs for work related to the above items will be borne by Eller Media Company, plus an option for an additional seven-year extension: In response to MPT/Ansari, Tony Ingegneri, Vice President, Public Affairs, Eller Media Co., explained that building additional shelters does not ensure that additional advertisers will come to the City. The revenue is staying the same due to the additional capital improvement costs incurred as a result of SEPTEMBER 5, 2000 PAGE5 CITY COUNCIL replacing shelters and building new shelters, approximately $7,000 per shelter. D.B. receives 19.1% of advertising revenue. C/Huff applauded staff for the work on the trash area in front of the K -Mart Center, specifically from Golden Springs Dr. to Palomino Dr., service of which has been increased from two days to five days per week. He applauded the agreement to obtain new concrete benches. In response to C/Huff, Mr.ingegneri responded that he would be working with staff for designs that will be unique to D.B. for benches and transit shelters. Generic designs have been 'provided to staff. ' Eller Media will provide shelters that are manufactured by Toiler Manufacturing. C/Huff stated that he was not comfortable with the process and not satisfied as to how the shelters will blend into the community. Mr. Ingegneri provided examples of designs used by other cities as well as a copy of the Toiler Manufacturing catalogue. He explained why he would prefer to install steel benches rather than concrete benches and go to hard wire power rather than solar power due to problems associated with solar power. However, his company is currently working with a solar provider who assures them that their product will work as promised for the term of the contract. Defective panels will be changed out within 24 to 48 hours. C/Huff requested that staff include contract language to provide nighttime inspections of the shelters to ensure that they are adequately lighted. In response to M/O'Connor, CSD/Rose indicated that staff has opted to use street banners instead of bus stop panels for advertising because it seems that above street' advertising provides greater visibility at a lower cost. Mr. ingegneri offered to provide the City with posters at cost (about $65-70 depending upon quantify). MPT/Ansari requested a plexiglass pocket rather than a poster. MPT/Ansari moved,'C/Huff seconded, to approve a contract with Eller Media Company for a period of seven years from July 1, 2000 to June 30, 2007 with the provision that Eller Media Company meet with Foothill Transit and'City staff for design of the shelters. Motion carried by the following Roll Call vote`. AYES: COUNCIL MEMBERS - Chang, Herrera, Huff, MPT/Ansari, M/O'Connor NOES:' COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None- SEPTEMBER 5,>200p PAGE 6 CITY COUNCIL 6.12 AWARD ,OF ,CONTRACT TO R. F. DICKSON COMPANY, INC. FOR STREET SWEEPING SERVICES The City has contracted with Athens Services since 1990 to provide street sweeping services. The current contract expires September 30, 2000. On August 4, 2000,_ a Request for Proposal was distributed to 13 service providers. Four proposals were submitted. Staff has extensively evaluated all firms and their proposals and has determined the R. F. Dickson Company, Inc. represents the best qualified firm for a cost effective and quality street sweeping program. R. F. Dickson has proposed the lowest cost per curb mile at a rate of $11.47. M/O'Connor said she. would like to have a more flexible contract to ensure adequate cleaning during certain times of the year. CM/Belanger responded that the City should be able to directthe contractor to provide additional service at certain times of the year (weekly vs. bi weekly) and incur the costs. M/O'Connor moved, C/Huff seconded, to award a 5 -year contract to R. F. Dickson Company, Inc.` for street sweeping services beginning October 1, 2000 and ending September, 30, 2005, and authorize the Mayor to execute the contract on behalf of the City Council. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Chang, Herrera, Huff,'MPT/Ansari, M/O'Connor NOES: COUNCIL MEMBERS`- None ABSENT: COUNCIL MEMBERS - None 6.13 AWARD OF CONTRACT TO TOTAL PLAN AND TO SPACES FOR SPACE PLANNING AND OFFICE DESIGN SERVICES RELATED TO RELOCATING CITY HALL TO THE SCAQMD FACILITY AND APPROPRIATE THE NECESSARY FUNDS ($45,000) FROM GENERAL FUND RESERVES - Earlier this year, Council expressed interest in relocating the City Hall offices from the current location to the SCAQMD campus. The current condition of the proposed office space at the SCAQMD facility lacks the necessary tenant g improvements to accommodate the needs of the organization. The space will need to be designed to include the existing modular office equipment at both City offices, the existing modular office equipment at the SCAQMD facility, a public counter area, a lobby/reception area, conference rooms and additional closed offices. Following discussion, C/Chang moved, MPT/Ansari seconded, to award contracts to "Total Plan" and "Spaces" for space planning and office design services related' to the relocation of City 'Hall to the SCAQMD facility and appropriate the necessary funds from General Fund reserves ($45,000). Motion carried by the following Roll Call vote: SEPTEMBER 5, 2000 PAGE 7 CITY COUNCIL AYES: COUNCIL MEMBERS Chang, Herrera, Huff, MPT/Ansari, M/O'Connor NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS -None 7. PUBLIC HEARING: None 8. OLD BUSINESS: 8.1 AWARDOF CONTRACT FOR SITE MASTER PLANNING AND ARCHITECTURAL DESIGN SERVICES RELATED TO THE COMMUNITY/SENIOR CENTER - Council directed staff to seek proposals from qualified architectural firms for site master planning, design development, construction documents and construction support services. In , June 2000, Council approved the budget for the ,planning and construction of the community/senior center, which is part of the FY 00-01 Municipal Budget. C/Huff explained that all six firms interviewed by the committee were good firms. Interestingly, all interviewers rated the firm of Gonzalez/Goodale number 1. The firm has a process' that is good at assessing the communities needs and involving the community in the process, which is important to D.B. It is intended that this facility should reflect the entire community. .M/O'Connor stated that Gonzalez/Goodale came to the table well ,prepared. They visited the site (other applicants did not) and took the same tour taken by the Task Force. Gonzalez/Goodale showed sincere interest in the process, took copious notes and followed up with a letter confirming the desires and wants of the panel members. It appears that this firm will work well with the community' and will be holding public meetings to receive input. Armando Gonzales stated that he is the principal in charge of the project. He thanked` Council for their comments and indicated that his firm is committed to doing an excellent job for D.B. David Goodale,' design principal, said his firm is intent on creating a facility unique and appropriate to D.B. and its citizens. ' C/Huff moved, M/O'Connor seconded, to award a contract to the architectural firm of Gonzales/Goodale in the amount of $482,000 for provision of program confirmation, master planning, highly detailed ''schematic design, project modeling,, design development, construction documents and construction support services related to the creation of a community/senior,center building at Summit Ridge Park. Motion carried by the following Roll Call vote: SEPTEMBER 5, 2000 PAGE 8 CITY COUNCIL AYES: COUNCIL MEMBERS - Chang, Herrera, Huff, MPT/Ansari, M/O'Connor NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 8.2 CONSIDERATION OF STATEMENT OF PRINCIPLES AND COMMITMENT WITH THE STATE OF CALIFORNIA DEPARTMENT OF DEVELOPMENTAL SERVICES REGARDING THE PROPOSED EXPANSION OF THE LANTERMAN DEVELOPMENTAL CENTER - Council and members of the Lanterman Advisory Committee have been negotiating an agreement with the StateDepartment of Developmental Services (DDS) since March 2000. The proposed agreement is the culmination of months of work by the Advisory Committee, representatives of DDS, Assembly Member Robert Pacheco's office and City staff. The Statement of Principles and Commitment calls for reduction of the overall number of available beds to serve clients at the facility, requires a phase-in plan for the transfer of clients from other facilities, and mandates that, after treatment, individuals are placed back in the community they resided in prior to placement at Lanterman Developmental Center. In addition, the Statement requires the development of a facility security plan prior to any severe behavioral patient being moved and creation of a Community Advisory Committee to review the severe behavioral program. Staff recommends that the City Council approve the Statement of Principles & Commitment between the State of California Department of Developmental Services and the City regarding' the proposed expansion of the Lanterman Developmental Center. M/O'Connor recused herself from discussion of this matter and left the dais. C/Herrera announced that she received several calls from residents who were concerned about the lack of notice and ability to prepare for tonight's meeting. They asked that the matter be continued to September 19. She spoke by telephone with Paul Carlton, Department of Developmental Services, who indicated that he and Clifford Allenby are very anxious to work with the community to resolve all differences to the extent that Mr. Allenby has consented to come to D.B. for public meeting on Thursday, September 14 at 7:00 p.m., location to be determined. Residents will be notified of the meeting place and agenda by postcard. Mr. Allenby continued consideration of approval of the matter by the Public Works Board to October. C/Huff felt that there was still a lot of confusion within the community. He believed it was important to take the extra time to consider the matter. He also requested that this matter be continued to September 19. In addition, an Advisory Committee meeting should be held prior to September 19 to allow members to take a final vote. Council concurred to continue the matter to September 19, 2000. SEPTEMBER 5, 2000 PAGE 9 CITY COUNCIL Dr. Larry Rhodes felt that the document sent to the public is not the same document as agreed to by the Advisory Committee. it is, therefore., very important that the Advisory Committee meet to discuss the matter and forward its recommendation to Council. Sue Sisk explained why she believed that public comment on this item should be continued to September 19. She thanked C/Herrera and Assemblyman Pacheco for their efforts in this matter. Assemblyman Robert Pacheco stated that he and his staff have committed considerable time and monies to this effort. His office wanted to make certain that the agreement is finalized. The Governor, Clifford Allenby and other state officials are very interested in making sure that the community is happy with the final resolution. Governor Davis has committed to having no forensic clients sent to Lanterman and that he will agree to limit the number of severe behavioral clients sent to the facility. He will continue to follow this matter to conclusion. He thanked the Council Members for their assistance. C/Herrera stated that the September 14 meeting would be sponsored by the cities of D.B., Walnut and Pomona. She encouraged citizens to participate. MPT/Ansari concluded public comments and continued the matter to September 19, 2000: M/O'Connor returned to the dais. 8.3 IMPLEMENTATION OF 9/80 ALTERNATIVE WORK SCHEDULE - At its July 18, 2000 meeting, Council discussed' alternative work schedules and directed staff to study the issue and report back the findings. There are various types of alternative work schedules, which provide. extended hours of daily operation for their customers as compared to the traditional schedule. Staff conducted' a survey of the 53 cities of the L. A. Division of the League of California Cities regarding alternative work schedules. If the City implements an alternative work schedule, it would be more practical to change the hours of operation commencing with the first day at the proposed new City Hall location, the SCAQMD facility. Staff recommended that Council (1) adopt an alternative 9/80 program with City Hall hours Monday through Thursday from 7:30 a.m. to 5:30 p.m.. and Fridays from 7:30 a.m. to 4:30 p.m.; (2) commence the 9/80 program the first day. of operations to begin at the proposed new City Hall location, the SCAQMD facility; (3) direct staff to initiate a public awareness campaign prior to relocating. The campaign would consist of press releases, newsletter articles, cable announcements, and flyers. SEPTEMBER 5, 2000 PAGE 10 CITY COUNCIL present the information to the Finance Committee as soon as possible. Serving the public is the City's priority and providing an appealing work environment for the employees is important. C/Huff liked the flexibility the proposed program would provide to employees and the additional counter time provided to the public. He asked staff to consider an 8:00 a.m. to 6:00 p.m. schedule rather than the 7:30 a.m. to 5:30 p.m. hours. C/Chang liked the flexibility of the 9/80 program but he had concerns about how the program will work to serve the community's needs. If the public expects to conduct business at 7:30 a.m., the employees must be available on time. In addition, there must be complete and thorough cross training of employees' so that the public can be properly and completely served at all times. and employees who work on Friday must be present on that day. MPT/Ansari said that, due to the. fact that this item was placed on the agenda immediately following her request, she believed staff had been considering such a program for some time. She spoke with a Council Member from Walnut who liked the 9/80 program. However, there were problems at the inception of the program. She asked staff to find out from the 10 cities what problems occurred when they, initially implemented the program. She favored the program as long as the public is properly served. Council concurred to continue this matter to September 19, 2000. 9. NEW BUSINESS: None RECESS TO REDEVELOPMENT AGENCY: M/O'Connor. recessed the City .Council meeting to the Redevelopment Agency meeting at 9:08 p.m. RECONVENE CITY COUNCIL MEETING: MI/O'Connor reconvened the City Council meeting at 9:22 p.m. 10. COUNCIL SUB-COMMITTEE:REPORTS AND MEMBER COMMENTS C/Herrera thanked staff members and, in particular, Nancy Whitehouse, who worked diligently on her installation banquet. Last Thursday, she was installed as the President of the League of California Cities, L.A. County Division.' She was able to obtain a lot of sponsors to help defray banquet costs. Their participation was greatly appreciated. She thanked M/O'Connor for her welcoming remarks, C/Huff for providing the invocation and her husband for leading the Pledge of Allegiance. She thanked the LantermanAdvisory Committee Members who have worked during the past 18 months toward providing a document that residents can live with. Although the State could not and would not sign a binding contract, they have indicated- that they will make the commitment to follow through with what is outlined in the document that was distributed to the public. The City will remain vigilant with respect to this ongoing issue. ` She encouraged residents to call her with their A SEPTEMBER 5, 2000 PAGE 11 CITY.000NCIL comments and/or attend the September 14 public meeting and the September 19 City Council meeting. C/Chang participated in as many Concerts in the Park as possible. He observed Lanterman clients enjoying the events and thanked them for their participation. On August 18, he attended the appreciation party hosted by Friends of the D.B. Library. Sixty volunteers participated. All proceeds go to support the library.. He encouraged residents to visit the bookstore at the Country Hills Towne Center. He thanked M&H Properties for providing free space to the bookstore. He attended the Sheriff's Booster Club event at Mt. SAC Performance Art Centers. Most of the staff members participated in baseball D.B.'s Recreation, Department hosted the youth baseball award picnic at Heritage Park. He met with Jim Houghton, Manager of M&H Properties to discuss the Council's concern about the Country Hills Towne Center and in particular, the vacant Ralph's space. Pat Barber is Vice President of Ralph's real estate department. She announced that Ralph's is not holding the lease and that they are more than willing to give up the lease as long as M&H Properties will let them go. This was confirmed by Jim Houghton. Mr. Houghton indicated that M&H'Properties is more than willing to sacrifice some of the rental income in order to make things happen. 'He said that M&H Properties understands that an anchor store vacant space is a cancer to a small shopping center. The biggest problem is that M&H Properties has to protect its investment and investor's interests. At this time, there is no interest in the property. C/Chang said that this Council and staff has approached nearly every supermarket chain and independent store and has not been successful in attracting a market to locate in the center. Council Members and staff continue to work on this matter. He congratulated C/Herrera on her appointment as President of the L.A. Chapter of the California League of Cities. C/Huff stated that C/Herrera's appointment as President of the L.A. Chapter of the California League of Cities, the biggest chapter in the state, is a big deal. It is an honor to have C/Herrera as a colleague and it is ,good to watch colleagues rise in the ranks of different organizations. He commented on the industry East Project Advisory Committee meeting and stated he and M/O'Connor attended the City of Industry's Council Meeting. Industry, adopted the final Environmental Impact Report for the Industry East Project and will be moving forward. He had spent a great deal of time on Lanterman issues and the result is that a final agreement is imminent. He and M/O'Connor met with staff to discuss the community/senior center proposal prior to the Council meeting. He believed residents would be pleased with the chosen architects and their process. The Alameda Corridor East has let construction contracts for some cities' grade separations, which should be completed in about four years. The project will provide extensive improvements to the San Gabriel Valley. He attended a Foothill Transit meeting. The agency is re- evaluating the focus of its project and what it is delivering to the communities it serves. MPT/Ansari apologized for missing the August 15 Council meeting. She attended the Democratic Convention in L.A. that week. She attended the D.B. Birthday Committee meeting. The event is scheduled for Sunday, April 29. She met Linda EMBER 5 2000 PArF12 CITY COUNCIL Moulton -Patterson, head of the Integrated Solid Waste Board for the State of California. Ms. Moulton -Patterson is a former Council Member from the City of Huntington Beach and has been very involved in solid waste issues for Orange County. Many Southern California cities are concerned that they will be unable to meet the 50% diversion requirement As a result, the Waste Board will establish an office in this region, which will house four employees. She attended the City of Industry Council meeting during which the industry East Project was discussed. She also attended the Friends of the Library fund-raising event. She has volunteered at the book store. There is an excellent selection of current publications as well as children's books. She hoped that her fellow '+ Council Members would be able to attend the Mayors and Council Member's Session at the League of California Cities. She was selected to be the Second Vice -President.. She congratulated C/Herrera on her appointment as President of the L.A. Chapter of the League. She attended the softball game. She thanked her husband for 32 years of marriage. M/O'Connor congratulated MPT/Ansari on 32 years of marriage. She pointed out the September 14 scheduling conflict and the need to reschedule the Industry East Project Advisory Committee meeting. On August 16, she met with. Trinity Board shop, which supports the City's Skate Park, to discuss the proper use of safety equipment. She requested that letters be sent to parents asking them to make certain that they and their children wear the proper safety equipment. Also on August 16, the Contract Cities held the Sheriff's Barbecue at the center in Whittier. On August 17, the:D.B. Community Foundation held its meeting. On August 21, she and C/Huff attended the ` Community Coordinating Committee meeting. Organizations are encouraged` to provide information about upcoming events. On August 23, she attended the Sanitation District Meeting as the City's representative. The L. A. County Sanitation District has agreed to purchase two landfills in Southern California. She asked CM/Belanger to provide a presentation to inform the public q City County about those landfill acquisitions and what it means to the Ci of D.B. and the of L.A. The Industry East Project subcommittee met to discuss how to approach the Industry City Council meeting on August 24 at 9:00 a.m. Seven people spoke on the final Environmental Impact Report. Council Members had no questions about the 1000 page document. She commented that it was sad to have the Concerts in the Park series end and looked forward to next year's series. She congratulated the D.B. Recreation Department on the organization of the slow pitch softball tournament. Invitations were forwarded to Rosemead, Alhambra, Chino Hills, Brea, and Yorba Linda. Two teams from D.B. participated. There was a lot of enthusiasm on the part of the D.B. staff and 'three Council Members participated. She encouraged residents to attend the friendly rivalry between the two D.B. teams on Friday, September 22. On August 26, she and other Council Members attended the Youth Baseball Awards. She received many comments from residents about how wonderful the youth baseball program was and how wonderful the D.B. staff is and how they look forward to next year's event.` On August 29, the Industry East Project Advisory Committee met to discuss the Industry City Council meeting. A representative from 'Majestic Realty participated and answered all committee member's questions. The final Environmental Impact Report contained agreement to many points of concern addressed by the residents of D.B. They agreed to keep J SEPTEMBER 5, 2000 PAGE 13 CITY COUNCIL Washington St. closed as a cul-de-sac, which will be used only as an emergency access and to install a 14' berm between the Hampton Ct. residences and the project. She commended the City of Industry and Majestic Realty who listened and responded to the concerns of the City and its citizens. Industry agreed to meet this week with D.B. to discuss future traffic concerns. On August 30, she attended the D.B. Night at the Quakes. It was her honor to throw out the first pitch. Miss D.B. Court attended. On August 31, the Finance Committee met. She congratulated C/Herrera on her appointment as President of the L.A. Chapter of the League. On September 1, the Walnut/D.B. Sheriff's Station conducted a very successful safety checkpoint on D.B. Blvd. at Sunset Crossing -Rd. 599 cars passed through the checkpoint between 8:00 p.m and 2:00 a.m. Several arrests were made. On September 2, Diamond Ranch High School held a football fund-raising activity during which they scrimmaged with Ontario and won. This is the first year that the school has four full years and the seniors look forward'. to a very competitive, year playing their games at the new Ganesha High School Stadium on Saturday nights. Returning CIF Champions D.B.H.S. will have their first game. Schools have opened. Please be careful when driving in and around school areas. September 9 is the 150 birthday of California Statehood. ADJOURNMENT: There being no further business to conduct, M/O'Connor adjourned the meeting at 10:10 p.m. LYNDA BURGESS, City Clerk ATTEST: DEBBY O'CONNOR, Mayor JULY 11, 2000PAGE 2 PLANNING COMMISSION 7. CONTINUED PUBLIC HEARING: None. 8., PUBLIC HEARING: 8.1 Development Review No. 2000-09 (pursuant to Code Sections 22.48.020) is a request to construct a three story (two stories and a basement) single family residence with a three car garage and balconies totaling to approximately 11,560 square feet. The request also includes a' swimming pool/spa, gazebo and retaining walls with a maximum six-foot height. PROJECT ADDRESS: 2718 Steeplechase Lane (Lot`54, Tract No. 30289) Diamond Bar, CA 91765 PROPERTY OWNER: Palazzo, Inc. P.O. Box 5170 Diamond Bar, CA 91765 APPLICANT: An -Chi Lee 3740 Campus Drive #B , Newport Beach, CA 92660 AssocP/Lungu presented staff's report. Staff recommends that the Planning Commission approve Development Review No. 2000-09, Findings of Fact and conditions of approval, as listed within the resolution. An -Chi Lee, Architect, explained the elevation design features of the proposed project. C/Tye asked how the Architect proposes to change his plans if easement access is denied. Mr. Lee explained that it is almost impossible to design a house on this lot. The buttress fill on Steeplechase Lane is about 20 feet higher than the street and access would require the removal of a very large amount of dirt which could compromise the neighbors properties. Access denial could render the project unfeasible. VC/Zirbes opened the public hearing. JULY 11, 2000 PAGE 3, PLANNING COMMISSION Hank Jong, ETO Associates, 11823 Slauson Unit 18, Sante Fe Springs, project soil engineer, explained that the actual number of truckloads of dirt that willbe exported from the project site is 400 cubic yards for a total of 30 to 40 truckloads. DCM/DeStefano stated that the estimate of 2300 cubic yards of export contained within staff's report is based upon the drawings that were provided by the applicant. Mr. Jong explained that when the buttress is cut down, some means of protection for the adjacent property such as installation of a structure member must be initiated. If this cut is required in lieu of the current access, it is feasible, but it will result in a substantial increase in cost to develop the lot. Mr. Jong explained to C/Tye that when the buttress is cut away, as long as sufficient safety measures are incorporated in the design of the lot adjacent lots should remain stable. The key is to provide sufficient support to replace the mass that is being removed. Jim Stroffe, Attorney at Law, Friedman, Peterson and Stroffe, representing the property owner, said he became aware of the access road situation very recently. The 'access road runs in ;front of approximately seven properties and accesses Steeplechase Lane at two points. The buttress fronts all of the lots and is approximately 20 feet high at the project site. Mr. And Mrs. Roberts, property owners of Lot 52, have indicated to staff that they are opposed to traffic going across their lot via the access road. ,Each property owner facing the access road owns their portion of the access road. The concern is use and not ownership. This road represents an access easement for the benefit as well as, to the detriment of each of the property owners because all of the other property owners are benefitted by the right. to travel across that easement on property owned by adjacent owners. He -stated that to his knowledge, this is an unrecorded "easement by implication." This "easement by implication" was litigated by the Roberts' when they tried to prevent .access over their property by the Siokums who were the previous owners of Lot 53 property'. That lawsuit resulted in a judgement in favor of the Slokums, a decision by the Trial Court that there was an easement by implication for the benefit of all of the parcels. The decision was appealed by the Roberts and -the Appellate Court affirmed the Trail Court's decision that an easement by implication did in fact exist. That same logic would apply to all of the owners. In his view, there is no question that the access road is in fact, an easement and all of the property owners have a right to use that road in order to get access to Steeplechase Lane. Beatriz Roberts, 2690 Steeplechase Lane, said that an easement by implication requires continuous usage for more than five years. There is no maintenance agreement for the easement with the property owners and they are concerned about the deterioration of her driveway area and. JULY 11; 2000 PAGE 4 PLAIV'NING COMMISSION related liability issues. She stated that when they purchased their property they were not advised about this situation. She suggested that the easement be divided into two easements. Attorney Stroffe said he believes that a restriction of the easement would require the consent of all of the involved property owners Headdress Mrs. Roberts'concerns. The Roberts' may incur liability if they knowingly fail to maintain, their portion of the road. Anyone of the owners can maintain the road and all of the property owners have an obligation to contribute to the maintenance of the road, He believes the -best solution is to gate the roadway and make it a restricted roadway for the sole use of the property owners. C/Tye stated that it appears that W. and Mrs. Roberts have the least use of the roadway and will suffer the maximum burden of maintenance according to the direction of vehicular traffic. VC/Zirbes closed the public hearing. C/Ruzicka said he does not believe the Planning Commission has the authority to determine who has the legal right of access nor what percentage of use is attributableto individual property owners: C/Ruzicka moved, C/Tye seconded, to continue Development Review No. 2000-09, Findings -of Fact, and conditions of approval, to August 8, 2000 in order to allow time for the following issues to be resolved: ' 1) the accessability of the easement road and 2) determination of the specific amount of dirt export. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Kuo, Ruzicka, Tye, VC/Zirbes NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Chair/Nelson 82 Preparation of a new General Plan Housing Element: DCM/DeStefano presented staff's report. The City is in the process of preparing a Housing Element for planning period 2000-2005. The purpose of this presentation is to provide an overview of the Housing Element development process and to present to the Planning Commission the draft Housing Element prior to its submission to the State of California. Staff recommends that the Planning Commission review the Draft Housing Element and direct staff as appropriate. A formal draft Housing Element will be reviewed at a public hearing to be scheduled for September or October 2000; . JULY 11, 2000 PAGE 5 PLANNING COMMISSION JULY 11, 2000 PAGE 6 PLANNING, COMMISSION Ms. Warren responded to C/Tye that the City's numbers are very reasonable. If the City can come up with the right programs that make sense and commit the City to those programs, the Housing Element should be approved. VC/Zirbes asked if the 67 low and moderate income housing units be accomplished in a senior housing program to which Ms. Warren responded affirmatively as long as there were other programs that addressed non -senior needs as well. VC/Zirbes said he believes that first time home buyer programs will be difficult in Diamond Bar with its median price range for single family dwellings. The Teacher Next Door program and being able to provide housing for faculty members of Mount San. Antonio, Cal Poly Pomona or other neighboring colleges would be a favorable option. C/Tye asked if the inclusionary housing in lieu fee places a burden on the developer who passes it along to the buyer which puts affordable housing out of reach. Ms. Warren responded that the State wants to review the fees to make certain that they are reasonable. An economist argues that if the market will only support a certain sales price and the developer has to pay the in lieu fee it will not allow him to charge more for the unit because the price is market driven. The in lieu fee will cut into the developer's profitability as a cost of doing business. Ms. Warren suggested that the Citymight want to consider doing a senior housing overlay on some of the multi -family sites and identify the types of incentives that are available on these sites which shows a more focused approach to encouraging senior housing on those sites and would provide a good, supplement to the current density bonus ordinance. C/Ruzicka said that if the Commission favors emphasizing the senior population he would like to have more substantial and up to date figures on the substantial and dramatic increase in that population segment that has occurred since the 1990 census. VC/Zirbes moved, C/Ruzicka seconded, to direct staff to incorporate; the Commissioner's comments into the Housing Element proposal. Motion .carried' by the following Roll Call vote: AYES: COMMISSIONERS` Kuo Ruzicka, Tye, VC/Zirbes NOES: COMMISSIONERS None ABSENT: COMMISSIONERS: Chair/Nelson _ t JULY 25, 2000 PAGE 2 PLANNING COMMISSION 7. CONTINUED PUBLIC HEARING: None' 8. PUBLIC HEARING: 8.1 Development Review No. 2000-05 (pursuant to Code Section 22.48) is a request to construct a three story (two stories and a basement), single family residence, with a six -car garage, covered patios and: balconies, totaling approximately14,742 square feet. The request also includes retaining walls with maximum six feet in exposed height, tennis court with recreational lighting, and pool with spar PROJECT ADDRESS: 2688 Blaze Trail Drive (Lot 1, Tract No. 51169) Diamond Bar, ;CA 91765 PROPERTY OWNER/ Jerry Yeh - Horizon Pacific APPLICANT: 2707 Diamond Bar Boulevard #202 Diamond Bar, CA 91765 AssocP/Lungu presented staff's report. Staff recommends that the Planning Commission approve Development Review No. 2000-05, Findings of Fact and conditions of approval, as listed within the resolution. AssocP/Lungu responded to CLTye that relocated trees in addition to replacement trees will be monitored as a part of the Mitigation Monitoring Program., C/Ruzicka reiterated his concern that landscape plans are not reviewed by the Planning Commission after approval. AssocP/Lungu indicated to C/Kuo that the Code allows for a maximum of eight (8) lighting. fixtures for sports courts one fixture for every 900 square feet. In this case, staff rounds up to a total of 7 fixtures. On Page 7 (h) the draft resolution indicates that "tennis court lighting shall .comply with Code Section 2216.050(E)" AssocP/Lungu responded to Chair/Nelson that the Mitigation Monitoring Program exists for five (5) years and can be extended. JULY 25, 2000 PAGE 3 PLANNING COMMISSION JULY 25, 2000 PAG 4 PLANNING COMMISSION CITY OF DIAMOND BAR VOUCHER REGI STEM APPROVA!_ The attached listing of vouchers dated September 19, :000 have been reviewed.- approved, and recommended for payment, Payments are hereby allowed from the following funds in these aRiounts FUND DESCRIPTION PREPAID VOUCHERS TOTAL �i[31 GENERAL FUND 23-6,835.11 8-. 5.11 404"fit..15 641,231.26 010 LIBRARY SERVICES .00 1:31.28 131.28 112 PROP A - TRANSIT FUND .00 181417.34 18,417.34 115 INTEGRATED ' WASTE MGT FUND .00 � 37134.25 3,134.25 125 COM DEV BLK GRANT FUND 12.20 12.20 126 CITIZENS: OPT -PUBLIC 'SFTY .00 17343.20 1:38 LLALF #38 FUND .00 3,861.36 .37861.:3G 139 LL.AD #39 FUND .00 4,233.94 4,233.94 141 LLALF #41 FUND .no 18,08F.03 18,089.03 250 CAPITAL IMPROV/PROJ FUND .00 112,862.22 112,862.22 REPORT FOR ALL FUNDS jai 7 -i35 1 1 566,480.97 803,316.08 APPROVED BY'. _.01 0` Linda G. h4gnuson Deborah ' H. O'Connor nor Finance Director Mayor -T rence r Belanger Carol Herrera City Manager Couhcilmember CITY OF DIAMOND BAR RUN DATE: 09)14/2000 15:46:05 VOUCHER REGISTER PAGE: 1 DUE THRU: 09/19/20(10 PREPAID FUND/SECT-ACCT-PRDJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK A&BBUS COMPANY INC 1125360-45314--' 10098 "2485 DAY CAMP;'EKCURSIDN-TRANS 1,320.00 TOTAL PREPAIDS .t TOTAL VOUCHERS ' 1,320.00 - TOTAL DUE VENDOR 1,320.04 CHRISTINE ANN ANGELI 0015350-45300-- 10111 CONTRACT CLASS -SUMMER 45.00 TOTAL PREPAIDS loo TOTAL VOUCHERS 45.40 TOTAL DUE VENDOR 45.04 PATTY ANIS 0015350-44140-- P`& R MTG - 7/27,8/24 90.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 90.00 TOTAL DUE VENDOR 90.00 ARMENTROUT CONSULTANTS 0014444-44040-- 10291 AUG 00 EDC SVCS - AUG 00 1,125.00 TOTAL PREPAIDS-r' .00 TOTAL VOUCHERS 1,125.00 TOTAL DUE VENDOR 1,125.00 AT&T 0014490-42125-- LONG DIST CHARGES 92.17 TOTAL PREPAIDS .00 TOTAL VOUCHERS 92.17 TOTAL DUE'VENDOR 92.17 AVA TERMITE PEST CONTROL 0015324-4:2113-- 10417 34096 EXTERMINATNG SVCS-PANTERA 95.00' TOTAL PREPAIDS .00 TOTAL VOUCHERS 95.00 TOTAL DUE VENDOR 95.00 MARY D AWBP.EY 001-23002-- 51111 REFUND PK DEP-SYC CYN PK- 50.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 50.00` TOTAL DUE VENDOR 50.00' JOSIE BAUTISTA 001-23402-- 5M7 REFUND PIK DEP-HERITAGE 200.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 200.00 TOTAL DUE VENDOR 200.04 BILL'S LOCK AND SAFE 0015310-41200-- 24643 KEYS - PARKS 85.48 - TOTAL FREPAIDS ,00' _— TOTAL VOUCHERS 85.48 ` TOTAL DUE VENDOR 85.48 CITY OF DIAMOND BAR' RUN DATE: 09/14/2000 15-1461105 VOUCHER REGISTER PAGE: 2 DUE THRUI 09/19/2000 PREPAID FUND/SECT-ACCT-PRDdECT-ACCT PO 4 INVOICE DESCRIPTION AMOUNT DATE CHECK BNI`BUILDING NEWS 0015510-4=340-- ' 10299 23744 P/1KS SPECS COSTEOOK 444.50 TOTAL PREPAIDS .00 TOTAL VOUCHERS 444.50 = TOTAL DUE VENDOR 444.50 PATRICIA 9QRC4APD 801-23002-- 51121 REFUND PK DEF-HERITAGE 50.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS' 50.00 TOTAL DUE VENDOR 50.00 BOUNCE AROUND AND CHARACTERS 0015350-42130-- f0 LEASE - RECREATION 200.00 TOTAL PREPAIDS -.00 TOTAL VOUCHERS 200.00 TOTAL DUE VENDOR 200.00 MICHAEL BRANDMAN ASSOCIATES INC ' 001-233010-- 30347 PROF. SVCS - FPL 93-06 2,610.44 TOTAL PREPAIDS .00 TOTAL VOUCHERS 2,560.44 TOTAL DUE VENDOR 2,560.44 JOHN BURDELAS 1264411-42340-- PER DIEM -YOUTH CRIME 87.00, TOTAL PREPAIDS .00 TOTAL VOUCHERS 87.00 TOTAL DUE VENDOR 87.00 WU BING CHAiI 001-23012-- REFUND - EN 00-281 745.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 7.45.00 TOTAL DUE' 745.00 CHRISTIAN'MISSION IN THE FAR EAST 001-2` 0tr_-- 5Q813 REFUND PK IFP-PANTERA 11100. TOTAL PREPAIDS °' .00 TOTAL VOUCHERS 200.00' TOTAL DUE VENDOR''. 200.00 CINTAS CORPi1RATION ` 0015554-4-130-- 10366 150321586 UNIFRM RNTL-P/WKS WK8/21 11.32 0015554-42130-- 10066 15032?349 UNIFRM RNTL-P/WKS W8128 11.32 00153110-421.30-- 10034 150325109 UNIFORM RENTAL-C/S WK 914 17.34 0015110-42130-- 10034 150323349 UNIFORM RENTAL-C/S WK8/28 17.34 4015554-421W-- 10366 1511325109' UNIFRM RNTL-P/wrs WK9A. 11.32 TOTAL PREPAIDS .00 TOTAL VOUCHERS 68.64 TOTAL DUE VENDOR 68.64 CITY OF DIAMOND BAR RUN DATE. 09/14/2000 15x46'05 VOUCHER REGISTER PAGE: 3 DUE THRU,. 0911912000 _PREPAID FUND SECT-ACCT-PR(kECT-ACCT PO '4 INVOICE DESCRIPTION AMOUNT MATE CHECK CONRAD & ASSOCIATES -- 0014050-44010--• 29331PD10166, PROF. SVCS -AUDITING 2,500.00 TOTAL PREPAIDS ,OD TOTAL VOUCHERS 2,500.00 , TOTAL DUE VENDOR 2,500.E COOPER DELIVERY SERVICE 0014090-42121-- .23779 DELVRY SVCS -GENERAL, 49.50 TOTAL PREPAIDS .00 TOTAL -'VOUCHERS 49.50 TOTAL DUE VENDOR 49.50 DAVID T WASDEN INC 2505510-46411-12298-46411 10064 1195-23744 PROF.SVC-SAN LNDR0ICHNOOK 84,946.50 TOTAL PREPAIDS .00 TOTAL VOUCHERS 84,946.50 TOTAL DUE VENDOR 84,946.50 DAY � KITE COPY CENTER 0014090-42113-- 10448 PRINT SVGS-LANTEEI 3,031.06 00153,90-42110-- PRINT SVCS - RECREATION 32.31 0015?50-42110-- PRINT SVCS - TINY TOT' 55.21 001550-42110-- PRINT SVGS - PARKSIREC 143.48 0015350-42110-- PRINT SVCS -SKATE PARK 459.15 TOTAL PREPAIDS .00 TOTAL VOUCHERS 3,721.10 TOTAL DUE VENDOR 3,721.10 DELTA CARE PMI 001-21104-- PP16-17 ' SEPT -DENTAL PREMIUMS 267.48 09119/2000 44243 TOTAL PREPAIDS 267.48 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 267.48 DELTA DENTAL 001-21104-- PP16-17 SEPT -DENTAL PREMIUMS 1,961.48 0911912000 46515 TOTAL PREPAIDS '1,961.48 TOTAL VOUCHERS , 0p TOTAL DUE VENDOR 1,961.48 CAROL DENNIS -- 4�1,c,10 A10191 T T0810 ' PPOF.SVCS-T&T 8/10 40.00 2 4401-- 10293 -PC&AROM PfMF.SVCS-PLNN,A 4, RVW 240.00 0014440-44000-- 10293 DBCC11815 PROF S-CC,RDA SS IPTG 320.00 0015350-44000-- 10293 PRRO824 PROF.SVCS-PRKSIREC 8124 ' 240.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS e.40.00 TOTAL DUE 'VENDOR 840.00 DEWAN`LUNDIN s ASSOCIATES 2505510-46411-12298-46411 D8-026-2 PROF.SVCS-SAN LNDROICHNOK 7,230.00 2505510-46411-13_'99-46.411 _ __ -- DR-42ri-2 PROF.SVCS-PTI#FNDR/G/SPRI'G 17,568.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 24,798.00 TOTAL DUE VENDOR 24,798.00` CITY OF DIAMOND BAR RUN DATE: 09/14/2DOO 15;46:05 VOUCHER REGISTER PAGE: 4 ' BE THRU: 09/19/2000 PREPAID. FUND/SECT-ACCT-PPMCT-ACCT PO <# INVOICE DESCRIPTION AMOUNT DATE CHECK DIAMOND BAR AUTOMOTIVE 0015:10-42200--• 51767 MAKE REPLCMNT-C/ENFRC VH 430.x:1 TOTAL PREPAIDS .00 TOTAL VOUCHERS 430.81 - TOTAL DUE VENDOR 430.81 DIAMOND BAR CHAMBER OF COMME RCE 0014010-42325-- EGGS ISSUES MTG-OCONNOR 12.00 TOTAL PREPAIDS. 00 TOTAL VOUCHERS 12.00 TOTAL DUE VENDOR 12.03' DIAMOND BAR COMMUNITY FOUNDATION DD15350-45305-- REIM3-CNGRT PK STFF MEAL 133.Q0 TOTAL PREPAIDS ,03 TOTAL VOUCHERS 133.00 TOTAL DUE VENDOR 133.00 DIAMOND BAR INTERNATIONAL DELI 00140'0-42:,125-- 10180 5709 MTG SUPPLIES -COUNCIL 915 193.88 TOTAL PREPAIDS .00 TOTAL VOUCHERS 193.88 TOTAL DUE VENDOR: 193.88 DIAMOND BAR MOBIL 0014030-42310-- AUG 00 FUEL - CITY MANAGER 26,04 0014090-42310-- 00 FUEL - GENERAL GMT 721.93 ' 0015:310-42310-- AUG 00 FUEL - COMM. SVCS 390.74 TOTAL PREPAIDS .00 TOTAL VOUCHERS 638.71 TOTAL DUE VENDOR 638,71 DIAMOND BAR, REDEVELOPMENT AC-EMCY 001-13151-- RDA0919 ADVANCE TO RDA -09/19/00 247.00 09i1912000 RDA0919 TOTAL PREPAIDS 247.00 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 247,00 DIAMOND BAR WEST LLC 001-2?JD12-- REFUND - EN 00-2'75 745.00 TOTAL PREPAIDS .fro TOTAL VOUCHERS 745.00 TOTAL DUE VENDOR 745.00 DIAMOND ESTATE REALTORS - 001-23002-- 51116 REFUND PK DEP-R REAGAN 50,00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 50.00 TOTAL DUE VENDOR 50.00 DIAMOND PHOTO 00153A--42112-- __:_. 271691/690 PHOTO DEV - RECREATION 28.09 TOTAL PREPAIDS 00 TOTAL VOUCHERS 28.09 TOTAL DUE VENDOR 28.0 CITY OF DIAMOND BAR RUN DATE: 09/14/2000 15.46:05 VOlJCHER REGISTER Pte: 5 DUE THRU: 09/19/2000 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE CHECK DIVERSIFIED PARATRANSIT INC' 1125553-45529--' 10363 9/6/00 DIAMOND RIDE -8/1/00-8/15 13,563.55 TOTAL PREPAID ` .tai TOTAL VOUCHERS 13,563.55 TOTAL DUE VENDOR 13,563.55 DURHAM TRANSPORTATION 1125360-45310=- 10099 0209792 DAY CAMP EXCURSION-TRANSP .1,616.49 TOTAL PREPAID .00 TOTAL VOUCHERS 1,616.49 TOTAL DUE VENDOR 1,616.49 EMPLOYMENT DEVELOPMENT DEPARTMENT 0014070-40093-- JAN -MAR 00 LMTLYMT CHRGS-IST ORT 2,941.47 09/19/2000 442',.x., TOTAL PREPAIDS 2,941.47 TOTAL VOUCHERS .00 OTAL DUE VENDOR 2,941.47 ENVIRONMENTAL IMPACT SCIENCES 0015210-44?-- 10302 00001-41 PROF.SVCS-MAJSTC RLTY PRJ 6,578.44 TOTAL PREPAIDS .t' TOTAL VOUCHERS 6,578.44 TOTAL DUE VENDOR 6,578.40 FEDERAL EXPRESS 0014090-42120-- 553829160 EXPRESS MAIL -GENERAL GOVT 22.72 1155515-421:'10-- 55578213 EXPRESS MAIL -USED OIL GRT 22.72 001-24010-- 558807823 EXPRESS MAIL -FPL 99-24 18.52 0014090-42124-- 158807823 EXPRESS MAIL -GENERAL 102.08 1255215-42120-- 55SK7823 EXPRESS MAIL-CDBG 12.20 TOTAL PREPAID .00 TOTAL VOUCHERS 178.24 -TOTAL DUE VENDOR 178.24 ANNETTE FItRTY 0.15350-44140-- P & R MTG-- 7/27,8/24 90.00 TOTAL RREPAID5 .CKi` TOTAL VOUCHERS 90.00' _ TOTAL DUE VENDOR 90.00 FIRST CHOICE COFFEE SERVICE 0014090-41130-- 14175 506307 WATER LEASE - OCT 00 17.95 0014090-42325-- 14175 4906.54 SUPPLIES - COFFEE 61.69 TOTAL PREPAIDS .04 TOTAL VOUCHERS 79.64 TOTAL DUEE VENDOR 79.64 FLOWERS ARE US 33014090-42395=- 14183 FLRL ARRNGMNT-WCKMAN/BLNG 116.37 TOTAL PFEPAIDS .00 TOTAL VOUCHERS 116,37 _ TOTAL DUE VENDOR 116.37 CITY OF DIAMOND BAR RUN DATE.' 09/14/2000 15.46.05'' VOUCHER REGISTER PAGE: 5 DUE THRU: 09/19/2000 PREPAID FUND/SECT-ACCT-PROJECT-ACCT: PO # INVOICE DESCRIPTION AMOUNT DATE CHECK FOOD SYSTEMS INC. 0014090-42325--' 10182 18887 MTG SUPPLIES -ACE 8/11/00 133.96 TOTAL PREPAIDS .00 TOTAL VOUCHERS 133.35 - TOTAL DUE VENDOR 133.96 G & G TROPHIES AND AWARDS 0015350-41200-- 2105. SUPPLIES -PLAGUES 254.29 TOTAL PREPAIDS .00 TOTAL VOUCHERS 2.,4,29 TOTAL DUE VR 254.29 JOSEPH GARLAND 1264411-42,rA0-- PRE DIEM -YOUTH CRIME 87.00 TOTAL PREPAIDS 00 TOTAL VOUCHERS 87.40 TOTAL DILE VENDOR 87.40 GFH FRIEDRICH ASSOCIATES INC 0015551-45223-- 8-20 PROF.SVCS - INSPECTION 183.12 2505510-45411-01499-46411 8-15 PROF.SVCS-SLURRY SEAL. PRJ 2,M-50 0015551-rY22'-- 8-21 PROF.SVC5-INSPECTION 110.95 TOTAL PREPAIDS ? .00 TOTAL VOUCHERS 3,254.57 TOTAL "M E VENDOR ; 3,254.57 , GOLFBO%.COM 0014495-41440-- 10369 91650 ICSC PROMTNL-GOLF HALLS 940.41 TOTAL PREPAIDS .00 TOTAL VOUCHERS 940.41 TOTAL DUE VENDOR 940.41 GRAFFITI CONTROL SYSTEMS 0015558-45520-- 10222 DT�3/00 GRAFFITI'REMVL -`AUG 00 2,640.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 2,640.00' TOTAL DUE VENDOR 2,640.00 HALL '=& FOREMAN,INC 0014510-452'417-- 10261 40855 PROF. SVCS - INSPECTION 127.50' 0015510-45227-- 40865 PROF. SVCS - INSPECTION 320.92 0015551-45223-- 10293 40858 PROF. SVCS - PLAN CHECK 143.25 001L510-45227-- 10290 40864 PROF. SVCS - INSPECTION 155.81 0015510-45227-- 10296 40853 PROF SVCS - INSPECTION " 127.50 (K0651-45223-- 40866 PROF.SVCS-PLAN CHECK 216.53 0015551-45223-- 40867 PROF. SVCS - PLAN CHECK ` 154.93 TOTAL PREPAID .00 TOTAL VOUCHERS 1,246.44 TOTAL DUE, VENDOR 1,246.44 HOME DEPOT 0015554-41300-- -- --10311 996/3192449 SUPPL.S-P/WKS 97.38 TOTAL PREPAIDS .00 TOTAL VOUCHERS 97.38 TOTAL DUE VENDOR 97.38 CITY OF DIAMOND BAR RUN DATE: 09/14/2000 15.46:05 VOUCHER REGISTER PAGE: 7 DUE TWU: 09/19/2000, PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT DATE, CHECK TEFF HULL 0015350-44100--' P & R MTG-7/27,'8/24 90..00 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 90.00 TOTAL DUE VENDOR 90.00 HULS ENVIRONMENTAL MANAGEMENT, LLC 0015510-44240-- SW12106-00 PROF.SVGS-S/WASTE JUNE 00 578.75 0015510-44240-- NPOES12-06-0 PROF-SVCS-NPDES JUNE 00 1,277.50 1155515-45500-- SW12/06-00 PRDF.SVCS-S/WASTE JUNE 00 1,998.75 1155515-45500-- BG08/06-00 PROF.SVC-BLCk GRNT JUN 00 1,112.78 TOTAL PREPAIDS .00 TOTAL VOUCHERS 4,967.78 TOTAL DUE VENDOR 4,967.78 ICMA`RETIREMENT TRUST -457 001-21103-- PP16-17 SEPT-CONTRIB ALL DEPTS 18,415:21 09/19(2000 44240 0014030-40080-- PP16-17 SEPT -CONTRACT CONTRIB 400.00 09/19/2000 44244 001-21103-- PP16-17 SEPT -PAYROLL DEDUCTIONS' 2,900.16 W/19/2000 44240 TOTAL PREPAIDS 21,715.37 TOTAL VOUCHERS .00 TOTAL DILE VENDOR 21,715.37 ICMA PETIPYYENT-401 001-21108-- PP16-17 DEF COMP ADJUSTMENT 1.03 09/1912000 44244 001-2l1{-- PP16-17 PP16-17 DEF COMP 4011A1 1,342.30 09/19/2000 44244 TOTAL PREPAIDS 1,343.38 TOTAL VOUCHERS 00 TOTAL DUE VENDOR 1,343.33 INLAND EMPIRE STAGES 1125360-45310-- 10276 82300 SR EXCRSN-TRANSPORTATION 777.00 0015350-45310-- 10276 82300 5R EXCR5N-WILD ANIML PK 457.50 1125-360-45310-- 10371 83;}00 TRANSPORTATION -MES 690.00 1125360-45310-- 10413 82,600 ADULT EXCRSN-7RANSPRTN ; 347,75 0015350-45310-- 10413 82600 ADULT EXCRSN-SAN DIEGO ` 3,228.49 TOTAL PREPAIDS .00 TOTAL VOUCHERS 5,500.75 TOTAL DUE VENDOR 5,500.75 INLAND VALLEY DAILY BULLETIN 001-23010-- ILEGAL AD`- FPL 00-25 46.23 001-23010-- LEGAL AD - FPL 00-27 46.24 001-23010--' LEGAL AD - FPL 00-26 46.23 TOTAL PREPAIDS .00 TOTAL VOUCHERS 138.70 TOTAL DUE VENDOR 138.70 INTERNATIONAL 1N5T OF MUNICIPAL GLY 0014040-42315-- ANNL ME!'I 3P-CRBBNS/B RS 215.00 TOTAL PREPAIDS .00 _- TOTAL VOUCHERS 215.40 TOTAL DUE VENC 215.04 CITY OF DIMIOND BAR RUN DATE: 09/14/2000 15'.46:05 VOUCHER REGISTER PAGE g DUE THRUe'09/19/20► FUND/SECT—ACCT—PROJECT—ACCT PO # INVOICE DESCRIPTION RIPTION AMBIT DATE CHECK JOE A GONSALVES & SON INC 0014010-44000--' 14154 SEPT LEGISLATIVE SVCS—SEPT 00 3,000.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS _ 3,000.00 — TOTAL DOE VENDOR 3,000.00 Y.ANE,BALLMER & EEFItMAN, A LAW MIRP 0014020-44021-- BCH-CRCH9 V D/B STTLMT 255,178.54 TOTAL PREPAIDS ; ,00 TOTAL VOUCHERS 265,178.54 TOTAL DUE VENDOR 265,178.54 }GENS HARDWARE 0015510-41200-- 2323 SUPPLIES — P/Wf;S 12.09 TOTAL PREPAIDS .00 TOTAL VOUCHERS 12.09 TOTAL DUE VENDOR 12.09 JOSEPH rUN6 00155-53-44100-- T & T M1G — 8110 45.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS ' 45.00 TOTAL DUE VENDOR 45.00 ANGEL MAN 0015350-45't�0-- 10414 CONTRACT CLASS — SUIR 270.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS : 270,40 TOTAL DUE VENDOR 270. L R;LOCKSMITHING 0014030-41.00 3091 RE—VEY — CMGR OFFICE 58.25 TOTAL PREPAIDS 00 TOTAL VOUCHERS .58,25 _ TOTAL DUE VENDOR' 55.25 _ LA COUNTY REGISTRAR—RECORDER '#-230:2-- ADJSTMNT RECRDNG-EN00-269 36.00 09/19{2000 44235 TOTAL PREPAIDS 36.00 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 36.00 LANDS` END 0014095-41400-- 10348 1302496 PROMO SUPPLS—ICSC SHIRTS 149.35 TOTAL PREPAIDS .00 TOTAL VOUCHERS 149.35 TOTAL DUE VENDOR 144;35 LEAGUE OF CA CITIES 00140f0-4�y-- 19:172 LEAG CONF-ANSARI/HERRERA 375.00 0014030-42330-- 13?2 LEAG CONT-BELANGEF 75.00 — TOTAL PREPAIDS j TOTAL VOUCHERS 450.00 TOTAL DUE VENDOR 450.00 CITY OF DIAMOND BAR RUN DATE: D9/14l2000 15:46:05 ' VOUCHER REGISTER Pte: 9 DUE THRU: 09/19/2D40 FUND/SECT-ACCT-PROJECT-ACCT PO "# INVOICE DESCRIPTION PREPAID AMOUNT DATE CHECK LEIGHTON & ASSOCIATES, INC y 401-23012-- PROF. SACS - EN 00-286 915.7 441-2>412-- PROF. SVCS - EN 40-278 262.54 001-23012-- PROF. SVCS = EN 00-265 467.50 001 -23012 -- PROF. SVCS - EN 40-263- 1,036.40 TOTAL PREPAIDp .00 TOTAL V€LJGHERG 2,681.40 TOTAL DUE VENDOR 2,681.44 JOYCE LEONAP,D—COLBY 0015553-44100-- T & T MTO — 8/10 45.0X0 TOTAL PREPAIDS .00 TOTAL VOUCHERS 45.00 TOTAL DUE VENDOR 45.00 LEWIS ENGRAVING INC 0014390-42113-- 1010.4 ELUTES—ENGRAVED WILOGO 434.50 001409074211 -- 14184 4283 TILES ENGRVNG—Bb PROD 17.32 0014090-42113-- 141;84 TILES ENGRAVING-FORSYTHE 17.32 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 519.14 TOTAL DUE VENDOR 519.14 CHRISTINA F LICATO 00M50-45:300-- 10127 CONTRACT CLASS—SLIMMER 54.00 TOTAL PREPAIDS , .00 TOTAL VOUCHERS 54.00 TOTAL DUE VENDOR 54.00 JANA LINGAYAT 001-34780-- 36984 RECREATION REFUND 15.00. TOTAL PREPAIDS { TOTS VOUCHERS 15.04 TOTAL DUE VENDOR 15.40 LOS ANGELES COUNTY DIST. ATTORNEY 001-21114-- B110001469 SALARY ATTCHMNT-ED0001469 235.00 09/19/2000 44242 TOTAL PREPAIDS 235.00. TOTAL VOUCHERS .00 TOTAL DUE VENDOR 235.2 LOS ANGELES COUNTY FERE DEPARTMENT' 0014421-45404-- AM FIRE DM—FY 00/01 7,359.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 7,359.00 TOTAL DUE VENDOR 7,359.40 LOS ANGELES 'COUNTY PUBLIC WOWS .5ta55ix?-46412-14299-46412 - TRFFC SONL—B/CYN/S/BULLET 162.22 0015510-45507-- TRFFC S6NL PLAINT—JUNE 00, 9,271 .85 001.,.,.31-45300-- AR007305 SUMP PUMP MAINT-JUNE 04 229.16 0015520-45530-- ---- INDSTRL WASTE SVC -JIB 40 2,2$1.56 TOTAL PREPAIDS _ .00' TOTAL VOUCHERS 11,944.79 TOTAL DUE 'VENDOR 11;944.79 , CITY OF DI46M t6k RUN DATE: 09/14/2000 15:46:05 VOUCHER REGISTER PAGE: 14 ME THRU.' 09/19/20i0 FUND/SECT-ACCT-PROJECT-ACCT P[i 4 INVOICE DESCRIPTION PREPAID AMOUNT DATE CHECK LOS ANGELES COUNTY SHERIFF'S DEPT 0014411-45402--' 30275130532 CONCERTS IN PK"- jULY 00 1,549.59 1125553-45402-- 30275/30532 T'M SALES wuRTY-jjuL 00 102.54 0014411-45442-- 30275/30532 CALVARY TRFFC CNTRL-JU1 00 6,163.98 - 0014411=45402-- 30275/30532 CONCERTS IN PK - AUG 00 1,525.52 TOTAL PREPAIDS .00 TOTAL VOUCHERS_, 9,301.63 TOTAL DUE VENDOR 9,301:63 DAM -,M LUHAR 001-23002-- 50917 fEFND PR DEP-HERITAGE PK 50.00 001-23002-- 50917 REFND PK DEP-HERITAGE GTR 200.00 TOTAL PREPAIDS , .00 TOTAL VOUCHERS 250.00 TOTAL DUE VENDOR 250.00 ALICE E LYONS 0015250-41200--1028 SUPPLS-REC PICNIC HALLNS 108.25 TOTAL PREPAIDS .00 TOTAL VOUCHERS , 108.25 TOTAL DUE VENDOR 108.25 MARATHON GLASS & MIRROR 0015314-42210-- 10429 4887 REPAIR WINDOW -HERITAGE 230.E TOTAL PREPAIDS .00 TOTAL VOUCHERS 230,88 TOTAL DUE VENDOR 230.88 MCE CORPORATION 0015558-45508-- 10254 7067 VEGETATION CNTRL - JULY 3,054.52 TOTAL PREPAIDS .00 TOTAL VOUCHERS 37054.52 TOTAL DUE VENDOR 3,054.52 MT. RALDY UNITED WAY 001-21113-- PP15-18 PAYROLL DEDUCTIONS 112.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 112.00 TOTAL DUE VENDOR < 112.00 NE%TEC 0014090-42130-- 3'?07534 SEPT.S`-RADIO REPEATER 217.14 TOTAL PREPAIDS .00 TOTAL VOUCHERS 217.14 TOTAL DUE VENDOR 217,14 CHAK LATS NG 001-2'012-- REFUDN - EN 00-235 745.00 TOTAL PREPAIDS .00` TOTAL VOUCHERS 745.00 TOTAL DUE VENDOR 745.00 CITY OF DIAMOND BAR RUN DATE. 09/14/20M 15:46:05 VOUCHER REGISTER PAGE: it • DUE'THRU: 09/19/20 FUND/SECT-ACCT-PR&ECT-ACCT PO # INVOICE DESCRIPTION PREPAID AMOUNT DATE CHECY PU€-YING NJAN 001-23012-- REFUND = EN 99-249 745.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 745.00 - TOTAL DUE VENDOR 745.00 PARKSIDE INN 1264411-42340-- ITH CRIME CONF-BRDLSIGRLD - 303.&o TOTAL PREPAIDS 00 TOTAL WICHERS 303.60 TOTAL DUE VENDOR 303.60 PARSONS BRINCKERHOFF, 0JADE k 0014090-44000-- 123762 P€OF.SVCS-ALTRNTV STUDY' 9,771.55 TOTAL PREPAIDS .00 TOTAL VOUCHERS -9,771.55 TOTAL DUE VENDOR 9,771.55 PARTY PALS 0014095-42130-- 10335 LEASE - ElUIP ICSC CONE 337.50 TOTAL PREPAIDS ,0fy TOTAL VOUCHERS 337.50 TOTAL DUE VENDOR 37.50 PAYROLL TRANSFER 001-111200-- PP19 PAYROLL TRANSFER - PP 19 53,000,00'09/19/2000 PP19 001-10200-- PP18 PAYROLL TRANSFER -PP 19 85,800.00 09/19/11000 PP18 TOTAL PREPAIDS 15E,500.00 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 165,800.00 PERFORMANCE SHELL 0014090-42310-- 347E VEH MAINT - POOL 'CAR 23.60 TOTAL PREPAIDS .00 TOTAL VOUCHERS 23.60 TOTAL DUE VENDOR ' 23.60 PERS`HEALTH 0014090-40093-- PP16-17 ADMIN FEE 63.38 09/19/2400 44238 001-71105-- PP16-17 SEPT -HEALTH INS PREMS 12,677.30 09/19/2000 :44Zt TOTAL PREPAIDS 12,740.68 TOTAL VOUCHERS .00' TOTAL DUE VENDOR 1 12,740.65 PERS RETIREMENT FUND . 001-21109-- PP18 RETIRE COTRIB-EE 5,5;14.65'09/19/2000 44239 001-1109-- PP18 RETIRE CONTRIP-ER 1;408.97 0911912OW 44239 001-21109-- PP18 MILITARY BUY HACK 509.65'09/19/2000 44239 001-21109-- PP1S SURVIVOR BENEFIT 43.71 99/19/2000 44239 TOTAL PPEPAIDS 7,497.02 TOTAL VOUCHERS .00 — TOTAL DUE VENDOR 7,497.02 CITY OF DIAMOND HAH RUN DATE, 09/14/2000,15.,46:05 VOUCHER REGISTER PAGE: 12 DUE THRU: 09/19/2000 FUND/SECT-ACCT-PROJECT-ACCT PO '# IPAIGICE DESCRIPTION AMOUNT PREPAID DATE CHECK POMONA JUDICIAL DISTRICT 001-32230-= JULY 00 PARKING CITATION FEE-JUL 595.00 TOTAL PREPAIDS '0 TOTAL VOUCHERS 595.0 TOTAL DUE VENDOR 595.00 PORT05AN CO 0015350-4530'5-- 10105 77468 HOT&COLD SINS: SVC -CONCERT 1,375.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 1,375.00 TOTAL DUE VENDOR 1,375.00 POSTMASTER 001 -23010 -- EXPRESS MAIL -FPL 00-13 15.75 0{J1 -X3010-- EXPRESS MAIL -FPL 00-15 11.75 001 -23010 -- EXPRESS MAIL -FPL 00-27 3.92 001-23010-- EXPRESS MAIL FPL 00-z9 11}75 OOf-230i0-- EXPRESS;MAIL-FPS 00-25' 3,01 001-23010-- EXPRESS MAIL -FPL 00-25 3.91 001-23010-- EXPRESS MAIL -FPL 00-09 11.75 001-213,010-- EXPRESS MAIL -FPL 0-23 11.75 001-23010-- EXPRESS MAIL -FPL 00-27 ` 3.92 001-23010-- EXPRESS MAIL -FPL 00-09 11.75 001-23010-- EXPRESS MAIL -FPL 00-29 11:75 001=21,010-- - EXPRESS MAIL -FPI. 00-09 11.75 001-23010- EXPRESS MAIL -FPL 00 09 11.75 001-23010-- EXPRESS MAIL -FPL 00-26 3.92 001-23010-- EXPRESS MAIL -FPL 00-13 15.75 001-2u010-- EXPRESS MOIL-FPL:00-26 3,92 TOTAL PREPAID; .00 TOTAL VOUCHERS 149.00 TOTAL DUE VENDOR 149.00 PURKISS ROSE -RSI 001-23010-- 2225 PROF.SVCS - FPL 99-09 375.04 TOIAL PREPAIDS .j TOTAL VOUCHERS 375.0 TOTAL DUE VENDOR 375.0 RADIOSHACK 0015310-41200-- 272276 SUPPLIES - PHONE HOLDER 32.46 TOTAL PREPAIDS .00 TOTAL VOUCHERS 32.46 TOTAL DUE VENDOR 32.46 RADISSI?N ' 1264411 -42M -- YOUTH CRIME-SKEEN/WALKER 611.60 TOTAL PREPAIDS .00 TOTAL VOUCHERS 611.60, TOTAL DUE VENDOR 611.60 CITY OF DIAMOND BAR RUN DATE: 09114/2000 15:46:05 VOUCHER REGISTER PAGE: 13� DUE THRU: 07/19/2000 FUNDISECT-ACCT-PRDJECT-ACCT PO # INVOICE DESCRIPTION AMOUNT PREPAID DATE CHECK RALPHS GROCERY COMPANY 43 10095940 SUPPLIES - DAY 19.19 00144�9�0-42-- 10206 100959U hlTG SUPPLIES -REQ FRESHMT'S n2.93 0015350-41200-- 14043 10095932 SUPPLIES - DAY CAMP 36.87 0015350-41iloo-- 10043 IOM929 SUPPLIES - TINS'TOT 6.94 TOTAL PREPAIDS .00 TOTAL VOUCHERS 83.93 TOTAL DUE VENDOR 83.93 RAiNGHO VALLEY CHEVROLET-GEO INC 0015310-47310-- 57725 PARTS -.POOL TRUCK 56.83 TOTAL PREPAIDS .DO TOTAL VOUCHERS 56.83 TOTAL DUE VENDOR 56.8 REIN DRAGON KARATE 0015350-45300-- 10412 CONT RACT'CLASS-SUMMER 105.00 TOTAL PREPAIDS a* TOTAL VOUCHERS 105.00 TOTAL DUE VENDOR 105.00 REINBERGER PRINTWORKS INC 0014095-42110-- 10400 10732 iPRINT SVCS - BUS CARDS 42.02 0014090-42110-- 10279 10757 SUPPLIES-STATNRY LETTERHD 99.86 TOTAL PREPAIDS .00 TOTAL VOUCHERS 141.88 TOTAL DUE VENDOR 141.88 RESCUE ROOTER 0015314-42210-- 420-05.578 FACILITY :REPAIR -HERITAGE 247.04 0015314-4221G `4-- ,a t 5.578 - PLUMBING MBIPfG MAINT HERITAGE 247,00 TOTAL PREPAIDS' ,00 TOTAL VOUCHERS 494.00 TOTAL DUE VENDOR 494.00 ROBERT F. DRIVER ASSOCIATES 0014440-44040-- VENDOR/CONTRCTR LIABLTY &A.75 TOTAL PREPAIDS .00 TOTAL VOUCHERS 566.75 TOTAL DUE VENDOR 566.75 ANGIE`RUBIO 001-34720-- 38174 RECREATION REFUND 74.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 74.00 TOTAL DUE VENDOR 74.00 SAN GABRIEL VALLEY TRIBUNE 001-23310-- 33544 LEGAL AD - FPL 00-25 SO.OF, 001-29010-- 33544 LEGAL AD - FPL 00-26 80.86 001-23010-- 33544 LEGAL AD - FPL 00-17 80.86 =- TOTAL PREPAIDS .00 TOTAL VOUCHERS 242.58 TOTAL DUE VENDOR ` 242.58 CITY IF DIAMOND BAR RUN DATE: 09/14/2000 15;46:45 VOUCHER REGISTER PAGE: 14 �,•. ME THRU'- 09/19/2004 FUNDISECT-ACCT-PROJECT-ACCT P1I # INVOICE DESCRIPTION PREPAID AMOUNT DATE CHEF KIMIKO SATO 001-231:02-- 51125 REFUND PK DEP-HERITAGE, 244.04 TOTAL PREPAIDS .00 TOTAL VOUCHERS 200.00 TOTAL DUE VENDOR 200,00 SCMAF 0015350-44000-- 4014241 -IN REGT5TRTN-MEN'S 5OFTBLL 43:00 TOTAL PREPAIDS - .04 TOTAL VOUCHERS 48.00 TOTAL ME VENDOR 48.00 SECTRAN SECURITY 0014090-44000-- 9987 1126 COURIER SVCS - SEPT 00 198.00 I TOTAL PREPAIDS s00 TOTAL VOUCHERS 198.00 TOTAL DUE VENDOR 198.00 SHEPPARD, MULLIN, RICHTER & HAMPT{nt 0014424-4401-_ ' 221952643 LEGAL SVCS - PROP A 180.D0 TOTAL PREPAIDS .00 TOTAL VOUCHERS 180.00 TOTAL DUE VENDOR 180.00 SHERIFF'S RELIEF FOUNDATION FND#201' 12 4411-43340-- YOUTH CRIME CONS -SHERIFF 80.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 80:00 TOTAL DUE VENDOR 80.0 SHOPPING CENTER BUSINESS 0014095-42115-- 10357 468714688 ADVERTSMNT-SEPT 00 41401:50 TOTAL PREPAIDS .00 TOTAL VOUCHEM 4,401.50 TOTAL DUE VENDOR 4,401.54 SIGNAL MAINTENANCE INCORPORATED 0015554-45507-- 10313 146142 TRFFC SGML MINT -AUG 00 749.69 TOTAL PREPAIDS .00 TOTAL VOUCHERS 749,69 TOTAL DUE VENDOR 744.6 tAHINDRA SITHU 001-:10.,002-- 5099? REFUND PK: DEP-SUMMITRDGE 50.00 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 50.00 TOTAL DUE` VENDOR 50:00 ,JASON S.4.EEN 1264411-42340=- PER DIEM -YOUTH CRIME 87.00 TOTAL PREPAIDS .00 ---- TOTAL VOUCHERS $7.00 TOTAL. DUE VENDOR 87.00 CITY OF DIAMOND BAR RUN DATE: 09/1412004 15:46:05 VAR fEGISTER PAGE: 15 DUE THRU: 09/19/2006 FUNDISECT -ACCT -PROJECT -ACCT Po INVOICE DESCRIPTION AM(ilNdl PREPAID DATE CHECK SKYHAWS SPORTS ACADEMY INC 00153`,,0-45304- 10415 CONTRACT CLASS -SUMMER 392.00 0015.350-45304-- 10139 CONTRACT CLASS -SUMMER 1,248.04 TOTAL PREPAID'- .00 - TOTAL VOUCHERS 1,640.40 TOTAL DUE VENDOR 1,640.00 SMART & FINAL 0015350-41200-- P010272 ' SUPPLIES - TINY TOT 226.03 0015350-41200-- P0102.72 SUPPLIES - DAY CAMP 133.28 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 359.31 TOTAL DUE VENDOR 359.31 LINDA KAY SMITH 0015510-42340-- TUITIONREIMBMT-SPRING 166.48 TOTAL PREPAIDS 44 TOTAL VOUCHERS 166.48 TOTAL DUE VENDOR 166.45 SO CA CITY aZd,,S ASSN 0014040-42-615-- SCCCA SEMINAR -BURGESS 30.40 TOTAL PREPAIDS .00 TOTAL VOUCHES 30.00 TOTAL IUE VENDOR 30.04 SOUTHERN CALIFORNIA EDISON 0015510-42126-- ELECT SVCS -TRAFFIC CONTRL 4'7046.30 0015316-422126-- 2004174165 ELECT SVCS -MAPLE HILL 274.44 .0015311-42126-- 2004174165 ELECT SVCS -PAUL GROW' 53.38 0015325-4'2126-- 2004174165 ELECT SVCS-STARSHINE 12.74 1385138-42126-- 21481.30635 ELECT SVCS - DIST 38 12.20 0015318-42126-- :.004174165 ELECT SVCS-PANTERA 1,568,22 001=22-42126-- 2004174165 ELECT SVCS -R REAGAN 717.94 0015316-42126-- 2004174165 ELECT SVCS -MAPLE HILL 66.61 1335538-42116-- 2206%6503 ELECT SVCS - DIST 38 14.16 001551042126-- ELECT SVCS -TRAFFIC CONTRL 138.05 W15313-42126-- 2004174165 ELECT SVCS -HERITAGE Pt: 797.23: 13°55'-69-41126-- 8001464739 ELECT S!S - DIST 39 2.36.44 0 i°331 4212 -- n-04174165 ELECT SVCS-SYC CYN PK 4.35.52' 0015328-42126-- 2004174165 ELECT SVCS-91MMITRRIDtiE 2.7.01 1415541-42126-- '2186753122 ELECT SVCS - DIST 41 12.53 0015319-4212-- 200417415 ELECT SVCS-PETER50N 1,270.16 1415541-42!26-- 2004174165 ELECT SVCS - DIST 41 138.55 0015510-42126-- 2189753122 ELECT SVCS - TRAFFC CONTR 268.42 0015314-42126-- 2004174165 ELECT SVCS -HERITAGE CTR 1f 078,65 TOTAL PREPAIDS .00 TOTAL VOUCHERS 11,;;72.51 TOTAL DUE VENDOR_ 11,372.51 MARK ST. AMANT 00!5350-44100-- _- P & R MTG - 7/27,8124 90.E TOTAL PREPAIDS .j TOTAL VOUCHERS 90.00 TOTAL DUE VENDOR` -- 90.00 CITY OF DIAMOND PAR RUN DATE) 09/14/2000 15--46.05 VOUCHER REGISTER, PAGE: 16 ' DUE THRU. 09/19/2000 FUND/SECT-ACCT-PROJECT-ACCT PD 4 INVOICE DESCRIPTION PREPAID AMOUNT DATE CHECK STANDARD INSURANCE OF MEGAN 001-21106-- PP16-17 SEPT-SUPP LIFE IHS PREMS 246.50 09/19/2000 44241 001-21106-- PP16-17 SEPT -LIFE INS PREMS 664.10 09119/2000 44241 TOTAL PREPAIDS 570.60 - -TOTAL VOUCHERS' .00 TOTAL DUE"VENDOR 870.60 STAPLES 0014030-41200-- SUPPLIES - LANTERM.AN 162.92 0014030-41100-- SUPPLIES - CITY MANAGER 35.50 TOTAL PREPAIDS .00 TOTAL V0XHERS 201.42 TOTAL DUE VENDOR 201.42 K91I5TA L STRADER 0014090-42n25-- LEAG INSTALL DINNR-8/31 250.90 09/19/2000 44237 TOTAL PREPAIDS 250.00 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 250.00 JACOUI STREET 0015':50-45300-- 10,411 CONTRACT CLASS -"DIMER `' 285.60 TOTAL PREPAIDS 00 TOTAL VOUCHERS 285.60 TOTAL DUE VENDOR, 285.60 SUBWAY 0014090741325-- 10219 MTO SUPPLIES -COUNCIL 9/5 11.97 0014090-42325-- 10219 MTG SUPPLS-EAST'PROJ COMM 7.98 "TOTAL PREPAIDS .00 TOTAL VOUCHERS I9.9S TOTAL DUE VENDOR i9.9 CINDY SUM 001-23012-- REFUND -'EN 00-283 745.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 745.00 TOTAL DUE VENDOR 745.00 LING-CHEN SUNG 001 -x'3011'_ --REFUND - EN'00-181 145.00 TliTAL PREF`AIDS .00 TOTAL VOt#CHERS 745.00 TOTAL DUE VENDOR 745.00 CHARLES SWARTT&ANDES 00172jO2-- 51117 REFUND PK DEP-HERITAGE 200.00 TOTAL PFEPAIDS 00 TOTAL VOUCHERS 200.00 TOTAL.DUE VENDOR 100.00 CITY OF DIAMOND EAR RUN DATE: 09/14/2000 15:46:05 VOUCHER REGISTER PAGE: 17 �•— DUE THRU: 09/19/2000 FUND/SECT-ACCT-PR CT -ACCT PO 4 INVOICE DESCRIPTION PREPAID AMOUNT DATE ' CHECK TENNIS ANYONE 001535' 0-45300--' 10295 CONTRACT CLASS -RIM 2,434.60 TOTAL PR,EPAID5 .00 TOTAL VOUCHERS 2,434,60 - TOTAL DUE VENDOR 2,434.50 THE ROTH GROUP, INC 0015310-44300-- 00-162 PROF.SVCS-TRAILS MSTR PLN 944.64 TOTAL PREPAIDS ,DO TOTAL VOUCHERS 944.64 TOTAL DUE VENDOR 944.64 _ TLC SPORTSWARE INC 0014090-42395-- 026760 CHAMP T-SHIRTS - REC 433.32 0014090-4Zf95-- 026760 MEMO CREDIT -77.22 0014090-41400-- T -0$09-11B CCI -ED T-SHIRTS-STFFJCNCL 291.52 TOTAL PREPAIDS .LEO TOTAL VOUCHERS 647.62 TOTAL DUE VENDOR 641.62 MARTIN TORRES 0015a50-44100-- P & R MTG - 7/27,8124 90.04 TOTAL PREPAIDS .Ott TOTAL VOUCHERS 90.00 TOTAL DUE VENDOR 90.00 TRA=FFIC CONTROL SERVICE, INC. 0015554-41250-- 1506521692 TRFFC MAINT-SICK 96.11 0015554-41250-- 89141 SUPPLIES'- SIGNS 185.09 0015554-412'50-- 15(M,52,1692 TRFFC MAINT-SIGNS 35.02 TOTAL PREPAIDS ,00 TOTAL VOUCHERS 316.22 TOTAL DUE VENDOR 316.22 TRI -COUNTY OFFICIALS INC 0015350-45300-- 3983 PROF SVC -UMPIRES 7/1-15' 580.00 09/19/2000 44246 0015350-45300-- PROF SVCS -UMPIRES 8/1-15 720.00 09/19/2000 44248 O�i15350-4530�r- 4003 PROF.SVC-UMPIRES 7/16-27 1,470.00 09/1912000 44247 TOTAL PREPAIDS 2,770.00' TOTAL VOUCHERS. .00 TOTAL DUE VENDOR 2,770.00 CITY OF DIAMOND BAR RUN DATE: 49/14/2444 15:46:45 VOUCHER REGISTER PAGE: 18- 8 DUE DUE THRU: 09119/2000 FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE DESCRIPTION PREPAID AM�!!VT DATE CHECK TRUGREEN LANDCARE 0015314-42214--- 815213 ADDL MAINT-HERITAGE PK 525.(0 4415331-453114-- 839642 C/WIDE FAINT-SYC CYN SEPT 748.14 141541-45544-- 839642 C/WIDE MAINT-DIST 41 SEPT 2,454.44 - 4415x22-45304-- 8,.'79642 C/WIDE'MAINT-REAGAN SEPT 1,438.58 1395539-4.5W-- 839642 C/WIDE MAINT-DIST 39 SEPT 3,997.54 4415319745x'44-- 839642 C/WIDE 'MAINT-PETERSN SEPT 1,494.74 1385538-45544-- 839642 C/WIDE MAINT-DIST % SEPT 3,8X.00 4015328--45344-- 839642 C/WIDE MAINT-SMMTRDG SEPT 2,454.52 4415325-45304-- 239642 C/WIDE MAINT-STRSHNE SEPT 354.14 4415318-453,04-- 819642 `' C/WIDE MAINT-PANTERA SEPT 2,563,51 4415311-45300-- 839642 C/WIDE flAINT-GROW SEPT 885.13 4015316-45344-- 839642 C/WIDE MAINT-WLE HILL 708.14 0015313-45340-- 839642 C/WIDE MAINT-HERITAGE'SEP 641.89 TOTAL PREPAIDS .44 TOTAL VOUCHERS 24,848.17 TOTAL DUE VENDOR 10,848.17 MING CHUNG TSAI 401-13412-- REFUND -"EN 00-173 745.E TOTAL PREPAIDS .00 TOTAL VOUCHERS 745.44 TOTAL DUE VENDOR 745.44 U.S. POSTMASTER 4414090-42120-- POSTAGE`- LANTERMAN P5TCD 4,544.44 49/19/2444 46514 TOTAL PREPAIDS 4,544.00 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 4,500.04 UNITED STATES POSTAL SERVICE 4414094-42124-- REPLENISH POSTAGE METER 2,400.00 TtTAL PREPAIDS .00 TOTAL VOUCHER'S 2,444.40 TOTAL DUE VENDOR 2,000.00 US HEALTHWORYS MEDICAL GROG 0014090-423455-- 2815351700 PRE EMPLOYMENT PHYSICALS 160.00 TOTAL PREPAIDS ,Q0 TOTAL VDI3CHER5 . , 160.00 TOTAL DUE ',7E1kDOR 164.44 VALLEY PIPE & SUPPLY CO 4415014-41200-- 33471 WATER CEMENT LIDS -PARKS 11.93 TOTAL PREPAIDS .00 TOTAL VOUCHERS 11.93 T TOTAL DUE VENDOR 11.93 - CITY OF DIAMOND EAR' RUN HATE; 49/14/200 15:46:05 VOUCHER REGISTER PAGE; 19 DUE THRU: 09/19/2000 FUND/SECT-ACCT-PRO,ECT -ACCT PO � INVOICE DESCRIPTION ' PREPAID AMOi{I DATE CHECK VERIZON CALIFORNIA q 0015316-42125-- PH. SVCS - MAPLE HILL ' 74.87 014490-42125-- 9091972128 PH. SVGS - GENERAL GDVT 2,142.69 0014095-42125-- 8887772489 PH, SVCS - ECON DVLP 43.49 - 014040-42125-- 9098600368 PH. SVCS - MDDEM C/CLRK 40.88 0105355-42125-- 90MI0820 PH. SVCS - LIBRARY PROd 131.28 015322-42125-- PH. SVCS - R REAGAN 78.13 0I4410-42125-- 9096120740 PH. SVCS - MODEM, C/CNCL 19.27 TOTAL PREPAIDS .00 TOTAL VOUCHERS 2,530.61 TOTAL Ids VENDOR 2,530.61 ARUM VIRGiNKAR 00155M -44100-- T & T MTG - 8/10 45.00 TOTAL PREPAIDS .44 TOTAL VOUCHERS 45.00 TOTAL DUE VENDOR 45.04 VISION SERVICE PLAN 001-21107-- PPI j-17 SEPT -VISION PREMIUMS 1,152.43 09/19/200 44245 TOTAL PREPAIDS 1,152.43 TOTAL VOUCHERS .00 TOTAL DUE VENIOR 1,152.43 GAROLD WALKER 1264411-42344-- PER DIEM -YOUTH CRIME 87.00 TOTAL PREPAIDS .00 TOTAL VOUCHERS 87.00 TOTAL DUE VENDOR 87,00 WALLACE INCDRPDRATED 00153Yj-41200-- C81504414 SUPPLIES -RECREATION 494.30 TOTAL P?,EPAIDS .00 TOTAL VOUCHERS 490.30 TOTAL DUE VENDOR 490.34 WALNUT VALLEY WATER DISTRICT 0014440-42126-- ELECT SVCS-EASTGATE SITE 52.52 0015,222-42126-- WATER SVCS-REAGAN PK 2,298.25 98.25 1415541-42126-- WATER SVCS - DIST 41' 45,887.95 001 X22 421:'6-- WATER SVCS-P.EAGAN Pr. 2 10.25 TOTAL PREPAIDS } TOTAL VOUCHERS 20,448.97 TOTAL DUE VENDOR 20,448.97 a CITY 4F DIAMOND BAR RUN DATE: 09/14/2000'15:46:05 VOIQ-ER REGISTER PAGE: 20 IU THRU: 09/1912000 PREPAID FUND/SECT-ACCT-PR(IJECT-ACCT PO `# INVOICE" DESCRIPTION AMOUNT DATE CHECK WELLS FARGO BANY. 0014010-42330-- NATL LEAG CONF-CHANG 708.41 09/19/2000 46513 0014090-42128-- BANK CHARGES 55.98 09/19/2000 46513 0014030-4212,--- PALMNET,'SVCS - CMGR 10.88 09--/1$12000 44249 0014010-423'30-- ICSC CONE - ANSARI 354.58 09119/2000 46512 0014410-42330-- LEAG EIEC CONF-ANSARI 314,00 09/19/2000 46512 0014010-42330-- CA BIDDIV CONF-ANSARI 242.00 09/19/2000 46512 0014030-42330-- ICMA CONF-SAA DCM 7/18 460.00 09/19/2004 ;44249 0014030-42330-- ICSG'CONF-C!GR 7/27,28 1,251.60 09/19/2000 44249 0014030-42130-- LEAG CONF-CMGR 7/16,29,80 1,169.25 09/19/2000 44247 0014030-42330-- ,JPIA COW-CMGR,SAA-,FA 477.40 09/19/2000 44249 0014090-42`3:30-- ,-CSC CONT- 7/15 897.48 09/19/200 '44241 0014030-42330-- LEAG CONF-CMGR 7/12 284.00 09/191/2000 44249' 0014030-42330-- GONSALVES FNRL`- 7/12 89.05 09/19/2+}00 44249 0014010-42330-- LEAG EXEC CONF-HERRERA 488.73 09/19/2000 46511 0014010-42125-- PALMNET'SVCS - O'CONNOR 10.38 09-/19/2000 44250 0014090-42330-- ICS'C CONE - O'CONNOR 354.58, 09/19/2000 44250 0014090-42330-- DISPUTE RESO-RU CK;MCBRDE 495.40 09/1912000 44249 0014095-42330-- MEMO CREDIT - 3CMA -427.20 09/19/2000 44249' 00140;'1-42''310-- FUEL - CMGR 76.69 09/13/20011 44249 0014090-42310-- THCA PO BOX 117.00 09/19/2000 44249 0014010-41200-- CASIO/PALMNET -.CHA G 749.4.3 09/19/2000 46513 t014030-42'3`'5-- NTGS -'CMGR 80.28 09/19/2000 44249 0014090-423`15-- MTG-DELEGATION INT PANELS 1,248.52 09/1912000 44249 TOTAL PREPAIDS 9;507.20 TOTAL VOUCHERS .00 TOTAL DUE VENDOR 97507.20 WEST COACHCORPORATION - 0015510-41200-- 40341 ,NAME PLATE-DIRECTR P/WKS 11.80 TOTAL PREPAIDS .00 TOTAL VOUCHERS 11.80 TOTAL DUE VENDOR 11.80 WEST COAST ARBORIST,S INC 0015558-45509-- 1002 18494 TREE MAINT SVCS -8/15/00 900.00 ;nI15558-45,-09-- 10082 18605 TREE MAINT SVCS - 8/15,' 20.00 0015558-45510-- 10083 18494 TREE WATERING SVG -8/15 520.40 0015555-45514-- 10083 18605 TREE WATERING SVC -8/15 ` 780.00 TOTAL PREPAIDS TOTAL VOUCHERS 2,220.00 TOTAL DUE VENDOR 2,220.00• PAUL WRIGHT 001409044004-- 10221 AN SPPRT-CNCL,T/D 9/; 315.00 TOTAL FTVAID5 .00 TOTAL VOUCHERS 315,00 TOTAL DUE VENDOR 315.00 REPORT TOTAL PREPAIDS 2367835.11 REPORT TOTAL 'Mir -HERS 566,480.97 REPORT TOTAL OU3,316.08 CITY OF DIAMOND BAR AGENDA REPORT / AGENDA NO. !� T TO: ' Honorable Mayor and City Council Members MEETING DATE September 19, 2000 REPORT DATE: September 14, 2000 :FROM: Terrence L. Belanger, City Manager TITLE: City Clerk Department Staffing Change SUMMARY: The City currently has a vacancy in the City Clerk's Division. This vacancy is a result of the appointment of the Secretary to the position of Administrative Secretary in the Community Services Division. Initially staff considered recruiting for the vacant Secretary position. However, the position was re-evaluated and it was determined that the position should be reclassified to Administrative Secretary. RECOMMENDATION: Itis recommended that the Secretary duties by expanded to include the duties of the part-time Records Coordinator and that the position be reclassified to Administrative Secretary with an emphasis in records management. The position of Secretary and Records Coordinator will be eliminated. It is also recommended that the FY00-01 Budget be amended accordingly. FINANCIAL SUMMARY: Annual salary plus benefits- for the position of Administrative Secretary is $51,428. This amount would be offset by the elimination of the Secretary position ($47,486 annually) and the part-time records coordinator position ($21,995 annually) resulting in an overall net annual savings of $18,063, LIST OF ATTACHMENTS': X Staff Report _ Public Hearing Notification _ Resolution(s) - Bid Specification _ Ordinance(s) Other: — Agreement(s) SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed _ Yes No by the City Attorney? NA' 2. Does the report require a majority vote? x Yes No 3. Has environmental impact been assessed? NA _Yes _ No 4 Has the report been reviewed by aCommission?' NA Yes _ No 5. Are other departments affected by the report? NA _ Yes No 'I I REVIE D B DEPARTMENT HEAD: II Terrence L. Belang Davi A. Do e Lynda Burgess SII City Manager Deputy City Manager City Clerk CITY COUNCIL REPORT Agenda No. MEETING DATE: September 5, 2000 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager David A. Doyle, Deputy City Manager FROM: Teresa Areval9.1ity enior Administrative Assistant Lynda Burge Clerk ISSUE STATEMENT: Consideration of a reclassification of Secretary to Administrative Secretary with an emphasis in records management for the City Clerk's Division, RECOMMENDATION: It is recommended that the Secretary duties by expanded to include the duties of the part-time Records Coordinator and that the position be reclassified to Administrative Secretary with an emphasis in records management. It is also recommended that the FY00-01 Budget be amended accordingly. FINANCIAL SUMMARY: Annual salary plus benefits for the position of Administrative Secretary is $51,428. This amount would be offset by the elimination of the Secretary position ($47,486 annually) and the part-time records coordinator position ($21,995 annually) resulting in an overall net annual savings of $18,063. DISCUSSION: The City currently has a vacancy in the City Clerk's Division. This vacancy is a result of the appointment of the Secretary to the position of Administrative Secretary in the Community Services Division. Initially staff considered recruiting for the vacant Secretary position. However, with the proposed City Hall move to the AQMD facility, the position was re- evaluated. The Secretary in the City Clerk's Division is responsible for answering the 'main `phone lines, greeting the public, processing false alarm invoices and cash receipts, publication of Council, THCA, and Community Foundation agendas, and providing back-up for recreation registration. Since the new location will have one public counter operated by various divisions, the Secretary position will no longer be utilized as the main receptionist for greeting the public. This'will allow the position to take on additional duties including those of the Records Coordinator position; The Records Coordinator position was budgeted as a part-time position for FY 00-01 and win be responsible for developing and maintaining the computerized and manual records management systems for the City's official documents. This position will require knowledge of records management principals and practices, including records retention and destruction laws; manual and computerized records and information management systems; methods and techniques of document indexing and coding; and, modem office procedures, methods, and computer equipment. Expanding the Secretary position to include records management duties and responsibilities warrants reclassifying the position to Administrative Secretary. The position of Secretary and Records Coordinator will be eliminated and an Administrative Secretary will be recruited with an emphasis in records management experience. Prepared by Lynda Burgess, City Clerk and Teresa Arevalo, Senior Administrative Assistant i 'i CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. Cr T0: Terrence L. Belanger, City Manager MEETING DATE: September 19, 2000 REPORT DATE: September 14, 2000 FROM: Linda G. Magnuson, Finance Director TITLE: A resolution of the City Council of the City of Diamond Bar amending Resolution No. prescribing a method of drawing warrants and checks upon City funds. SUMMARY: Resolution No. 91-72F, authorized the Mayor, Mayor Pero Tem, City Treasurer and the Finance Director to sign City warrants and checks. Resolution No. 91-72G adds the position of Deputy City Manager as an authorized signer of City warrants and checks. RECOMMENDATION: It is recommended that the City Council approve Resolution No. 91-72G LIST OF ATTACHMENTS: Staff Report - Public Hearing Notification Resolution(s) _ Bid Specification (on file in City Clerk's office) Ordinance(s) Other: Agreement(s) SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed T Yes' No by the City Attorney? 2. Does the report require a majority vote? Yes No 3. Has environmental impact been assessed? Yes N — o 4. Has the report been reviewed by a Commission? Yes No Which Commission? 5. Are other departments affected by the report? Yes No i REV D' BY: Terrence L. Bel an David D. Doyle Linda G. MalgAuson City Manager Deputy City Manager Finance Director CITY COUNCIL REPORT AGENDA NO. MEETING DATE: September 19, 2000 TO': Honorable Mayor and Members of the City Council FROM: City Manager SUBJECT; Resolution 91-72G- A resolution of the City Council of the City of Diamond Bar amending Resolution 91-72F, prescribing a method of drawing warrants and checks upon City funds. SUMMARY: Resolution No. 91-72F, authorized the Mayor, Mayor Pro Tem, City Treasurer and the Finance Director to sign City warrants and checks. Resolution No. 91-72G adds the position of Deputy City Manager as an authorized signer of City warrants and checks. RECOMMENDATION: It is recommended that the City Council approve Resolution 91-72G. BACKGROUND: The City Council has in place a method of drawing warrants and checks upon City funds. This method has been that all checks and warrants drawn on City funds shall be signed by any two of the following positions: Mayor, Mayor Pro Tem, City Treasurer, or Finance Director, with all warrants and checks. over $10,000 being signed by the mayor and one of the other authorized signers. The addition of the Deputy City Manager positions as signers on the bank accounts will allow enhanced flexibility in the absence of other authorized signers on the accounts. Thus allowing the City government to continue to operate in an efficient manner. RESOLUTION NO. 91-72G A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING RESOLUTION NO. 91-72G PRESCRIBING A METHOD OF DRAWING WARRANTS AND CHECKS UPON CITY FUNDS A. Recitals. (i) Pursuant to California law, the Mayor and City Clerk are required to execute and countersign all warrants and checks issued for payment from City funds. (ii) California Government Code Section 37203 provides that the City Council may prescribe an alternative method for drawing warrants and checks. (iii) The City Council of the City of Diamond Bar desires to provide an alternative method to insure the timely drawing of warrants and checks upon City funds. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. Resolution. NOW, THEREFORE, the City Council of the City of Diamond Bar hereby finds, determines and resolves as follows: 1. In all respects as set forth in the Recitals, Part A, of this Resolution. 2. Pursuant to the provisions of California Government Code Section 37203, all checks and warrants drawn on City funds shall be executed and countersigned by any two of the following four positions: a. Mayor b. City Treasurer c. Finance Director d. Mayor Pro Tem e. Deputy City Manager 3. Notwithstanding the provisions set forth above, any and all checks and warrants drawn on City funds payable in excess of $10,000 shall be signed by the Mayor or Mayor Pro Tern in the absence of the Mayor, and one of the requiredsignatures thereof. 4. The City Council hereby authorizes and directs the execution of all documents reasonably necessary to implement the method for payment of checks and warrants set forth above, including but not limited to, execution of documents pertaining to City Bank accounts with City's banking institution(s). i 5. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED this day of 2000. Mayor 1 I I� CITY OF DIAMOND BAR MEMORANDUM TO Honorable Mayor & Members of the City Council VIA: Terrence Belanger, City Manager FROM: David Doyle, Deputy City Manager DATE: September 19, 2000- SUBJECT: Consideration of Statement of Principles and Commitment with the State of California Department of Developmental Services Regarding the Proposed Expansion of the Lanterman Developmental Center ISSUE: Should the City of Diamond Bar enter into a Statement of Principles and Commitment with the State of California Department of Developmental Services regarding the proposed expansion of the Lanterman Developmental Center? RECOMMENDATION: It is recommended that the City Council approve the attached Statement of Principles & Commitment between the State of California Department of Developmental Services (DDS) and the Cit. re arding the exPanion of the Lanterman Deveiopmentalg Center (LDC). BACKGROUND: l Advisory Committee, representatives of DDS, Assembmember Robert Pacheco's office, The attached document is the culmination of months of work b the Lanterman e and ity staff. The Statement of Principles and Commitment calls for the'reduction of the overall number of available beds to serve clients at the facility, requires a phase-in pl;' for the transfer of clients from other facilities, and mandates that after treatment individuals are placed back in the community they resided in prior to placement at Lanterman Development Center. In addition, the Statement requires the development of a facility security plan prior to any severe behavioral patient being moved and creation of a Community Advisory Committee to review the severe behavioral program. The Statement of Principles and Commitment was originally scheduled for City Council consideration on September S, 2000. _In anticipation of that meeting, a letter and summary of the Statement of Principles and Commitment was sent to all residents and businesses within the City of Diamond Bar. ` However, since the letter was sent prior to, and the City Council meeting was held immediately following, a three-day holiday weekend, the City Council wanted to provide additional time for community members to review the proposed Statement. In addition, the City Council wanted to provide an opportunity for the Lanterman Advisory Committee to meet and discuss the Statement. On September 11th, the Lanterman Advisory Committee met and revised the document to include language prohibiting the placement of forensic patients at Lanterman and limiting the type of severe behavioral <individual that may be housed at the facility to individuals with a community risk grade of"IA" or "lB" (minimal risk individuals). Also, on September 14' Mr. Mr. Clifford Allenby, Director of Developmental Services for the State of California held a town hall meeting to answer questions and/or concerns regarding the proposed expansion of the facility and the proposed Statement. Within the last few weeks, there has been ample time for community review and comment on the proposed document. Therefore, it is recommended that the City Council approve t$e Statement of Principles pand Commitment v Developmental cities of Diamond Bar, Walnut & Pomona and the State De Services. If approved by City Council, the document will be forwarded to DDS for signature. ATTACHMENTS 1. Lanterman Expansion Statement of Principles and Commitment 2'. City Council Report — September 5, 2000 RE Lanterman Expansion'Statement LANTERMAN EXPANSION STATEMENT ThisLantermanExpansion Statement ("STATEMENT") of PRINCIPLE AND COMMITTMENT,`September 2000, is entered into by and among the CALIFORNIA DEPARTMENT OF DEVELOPMENT SERVICES, a ("DDS "), the CITY OF DIAMOND BAR, a municipal,corporation ("Diamond Bar"), the CITY OF WALNUT, a ("Walnut"), and the CITY OF POMONA, a , ("Pomona") (Diamond Bar, Walnut and Pomona are collectively defined herein as the "cities"), with reference to the following facts: RECITALS A. On March 15-16, 000, representatives Aof DDS, the California Department of General Services y e11 as residents from Diamond Bar, State Assemblyman Robert Pacheco and State Senator Dick Mountjoy, representatives of the California Association of State Hospital Parent Councils for the Retarded, Lanterman Development Center's Governor's Advisory Board and Parent Coordinating Council (the "Parent Coordinating Council"), and Area Board 10, met together in Sacramento, California at the "Lanterman Expansion Workshop" to discuss the proposed introduction of a new severe behavior population (the "Project") at Lanterman•Development Center ("LDC"). B. The proposed Project consists of security and other physical improvements to accommodate the transfer of up to 128 severe behavior individuals to LDC4liich "'cat x IV as stgebyGcerngr}atsplovedthe�te�o ' alit et'�,B cp�tai� .,rade.,r'�.''��s�}f=•�`'�?O�`. �.�"t�'1,���}YP;�,YtllfiP.(���r,n7W�5'ii'`c����:ari,tXT�.4ii�1f's§.�A.�i�.�+�Nn.f]�...�:. _ t' �'s,.��:r..�a`�._,j.w�1J �.1, �`-,a._', prcnarga,vttne$crL The proposed Project is more particularly described in Exhibit "A" attached hereto and incorporated herein by this reference. D. DDS and the Cities desire to set forth principles of understanding regarding the proposed Project and the proposed introduction of a new severe behavior population at LDC. NOW, THEREFORE, the principles of understanding agreed to are as follows: 1. The parties understand and agree that each will use good faith in fulfilling these principles. The parties further agree that these principles cover only the proposed Project as set forth herein. The parties understand and acknowledge that the state's ability to respond to the changing needs and capabilities of the State's developmentally disabled population in the future has not been limited in any manner by these principles. 1 2. Removal of Licensed Beds. DDS currently has a license from the Department of Health Services for 908 licensed beds at LDC in the Intermediate Care Facility/Developmentally Disabled ("ICODD") category, which is the category applicable to severe behavior individuals. The current ICF/DD population at LDC is 526 and the placement of 128 severe behavior individuals at LDC would increase the ICF/DD population to 654. This would result in a total of 254 vacant and/or suspense beds. DDS will take all necessary action to cause the Department of Health Services'to remove 203 licensed beds in the ICF/DD category from its license for LDC prior to the transfer of the first severe behavior individual to LDC. 3. Community Advisory Committee. A Community Advisory Committee will be established to (a) assure a full and fair sharing of information and concerns among DDS and the local communities and their residents with respect to the ongoing operation of the specialized behavioral program at "LDC and (b) confirm on an ongoing basis that DDS/LDC are in compliance with the terms and conditions to be set forth in this Agreement and other legal requirements relating to the specialized behavioral program. The Community Advisory Committee will make recommendations to DDS/LDC regarding the specialized behavioral prog"ram, which DDSILDC shall consider in good faith. The Community Advisory Committee will haveb members, comprised of (2) pr and (2) representatives from the Parent Coordinating Council and 1 from the Area Board 10 or from the Governor's Advisory Board. DDS will provide all information reasonably required by the Community Advisory Committee to carry out its " functions, subject to, the restrictions set forth in Section 4514 of the Welfare and Institutions Code. The Community Advisory Committee shall,meet,not less frequently than once each calendar quarter, provided that the Community Advisory Committee may agree, by majority vote of all members of the Community Advisory Committee, to change the frequency of meetings after the second anniversary of the date on which the first severe behavior individual is transferred to LDC. 4. Security Plan. Prior to the commencement of the public comment period for the CEQA document prepared for the proposed Project (the "CEQA Document"), DDS will, in cooperation with the Pomona Police Department and the Los Angeles County Sheriff's Department (the "Sheriff's Department""), prepare a security plan (the "Security Plan") that will include, at a minimum, the following: (a), The procedures that will be implemented in the event of an unauthorized absence of any severe behavior individual from LDC. These procedures will 2 require notification of the Pomona Police Department and the Sheriff's Department immediately after LDC staff determines that a severe behavior individual is unaccounted for as a result of a resident count or otherwise. (b) A description of the various types of potential offsite activities by severe behavior individuals and the procedures by which an Interdisciplinary Team determines the level of supervision required for a severe behavior individual for those offsite activities, including the determination of the appropriate client/staff ratio. (c) The number of security officers that will be assigned to the specialized behavioral program at any given time and their responsibilities. (d) Description of the training provided to the security officers. (e) A description of the security -related training provided to direct and non -direct care,staff, , DDS/LDC and representatives of the Pomona Police Department and the Sheriff's Department will form a security advisory committee to review and provide advice regarding the Security Plan. In addition, prior to the commencement of the public comment period for the CEQA document, DDS will provide the Pomona Police Department and the Sheriff's Department with a reasonable opportunity to review and comment on the proposed security improvements for the Project and consult with them in good faith regarding any proposed modifications to such security improvements. Any modifications agreed to by DDS shall be incorporated into the descriptionof the Project in the CEQA Document and the Security Plan. 5. Phase -In Plan. Prior to the commencement of the public comment period for the CEQA Document, DDS will prepare a phase-in plan (the "Phase -In Plan") for the transfer of severe behavior individuals from Porterville Developmental Center or other locations to LDC. The Phase -In Plan will include, among other things, the monthly schedule for the transfer of these individuals and their belongings, provided that DDS shall not transfer these individuals at a rate that exceeds the ability of LDC staff and facilities to accommodate them in a safe, secure, and efficient manner and, in any event, shall not transfer more than 70 severe behavior individuals to LDC in the first 60 days following the completion of the security and facility improvements which comprise the Project. 6. Public Hearine. DDS/DGS shall hold at least one public hearing, on a weekday evening in the Diamond Bar/Pornona/Walnut area, with respect to the CEQA Document and prior to DDS adopting or certifying the proposed CEQA Document or approving the Project. At the public hearing, the public will also have the opportunity to comment on the Security Plan and the Phase-in Plan. 7. Fencina. DDS shall install and maintain a new eight -foot fence around the perimeter of LDC to replace the existing perimeter fence. In addition, DDS shall install and maintain a new eight -foot fence to replace the existing fence that begins near the project site and ends near the Highland Valley Drive entrance to LDC.` Neither of the new fences will include 3 any barbed wire and both fences will be painted in a shade of green that blends with adjacent open space and landscaped area. 8. Alternative Placement. When LDC staff determine that a severe behavior individual is ready for an alternative placement, LDC staff will initiate case management and discharge planning with the regional center that was responsible for the planning, support and services for that individual prior to his or her placement at LDC. Discharge planning will include the placement of each individual in the community in which that individual resided prior to placement at LDC. 9. CEQA Document. DDS/DGS will determine whether the CEQA Document will consist of an initial study/negative declaration, initial study/mitigated negative ' declaration or an environment impact report (EIR). DDS will not approve the proposed Project prior to the preparation and adoption or certification of a CEQA Document and will not approve the proposed Project based on a statutory or categorical exemption set forth in the CEQA statute or the State CEQA Guidelines. In the event that DDS/DGS elects to prepare and adopt an initial studylnegative declaration or initial study/mitigated negative declaration for the proposed Project, the Cities agree not to file any legal action against DDS or DGS relating to the failure of any of those parties to prepare and/or certify an EIR for the proposed Project, provided that the foregoing shall not apply with respect to any failure to prepare the initial study, negative declaration or mitigated negative declaration in the manner required by law. 10. Good Faith. The participants understand and acknowledge that a full, fair and considerate review of the issues relating to the proposed Project by public officials and residents cannot occur in an environment of mistrust, hostility or prejudice. The parties hereto shall use good faith efforts to discourage inflammatory or derogatory remarks concerning any of the participants in the Lanterman Expansion Workshop, the LDC staff, the existing clients at LDC or their family members, or other local residents: 11. Compliance with Laws. No provision in this Agreement shall require DDS to take any action, or refrain from taking any action, that would violate any State orfederallaw, including without limitation the Fair= housing Amendments Act of 1988, the Americans with Disabilities Act, the Rehabilitation Act of 1973 or the Lanterman Developmental Disabilities Services Act. 12. Offers to Com romise. It is agreed that any conduct or statements made by any participant relating to (a) the creation of this STATEMENT or (b) this STATEMENT itself constitute offers to compromise within the meaning of Section 1152 of the California Evidence Code and are subject to the restrictions on use or admission of such offers to compromise as set forth. therein. 13. Approval of Project. DDS shall have no right to adopt or certify the CEQA Document or approve the Project until DDS has satisfied the requirements set forth in Sections 4, 5, 6, and 9 above. 14. Miscellaneous. , 4 14.1 Notices. All approvals, disapprovals, demands and/or notices, requests, demands and other communications given, or required to be given under this Agreement, shall be in writing duly addressed to the parties as follows: If to DDS California Department of Developmental Services 1600 Ninth Street, Room 240 Sacramento, CA 95814 Attention: Fax No.: (916) If to Diamond Bar City of Diamond Bar 21660 E. Copley Drive, Suite 100 Diamond Bar, CA 91765-4177 Attention: City Manager Fax No.: (909)861-3117 If to Walnut City of Walnut 21201 La Puente Road Walnut, CA 91789-2018 Attention: - City Manager Fax No. (909) 595-6095 If to Pomona City of Pomona 505 S. Garey Ave. Box 660 Pomona, CA 91769 Attention: City Manager Fax No. (909) 620-3707 Any notices properly addressed, sent by registered or certifiedmail, return receipt requested, shall be deemed to have been duly given and received seventy-two (72) hours after they are deposited in the United States mail, postage prepaid. Notices shall be deemed delivered and received atthe time delivered if properly' addressed and, delivered to the addresses set forth in this Section during normal business hours or personally delivered to the person to whose attention they are addressed or sent by confirmed telecopy to a party's regular business telecopier. during regular business hours. Notice sent by any other manner shall be effective upon actual receipt of the addressee. Any party may change its address for purposes of this Section by giving notice to the other party as provided in this Section. and deliver to each other party all documents, and shall ply hereto shall execute, acknowledge - 14.2 Further Assurances. Each take all actions, reasonably required by such other party from time to time to confirm or effect the matter set forth herein, or otherwise to carry out the purposes of this Statement. 5 14.3 Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be an original, but all of which shall constitute one and the same instrument. . IN WITNESS WHEREOF, the parties have duly executed this STATEMENT as of the date first above written. CALIFORNIA DEPARTMENT OF DEVELOPMENTAL SERVICES By Cliff Allenby, Director CITY OF DIAMOND BAR, a municipal corporation By I Carol Herrera, Council Member By Robert S. Huff, Council Member CITY OF WALNUT, a municipal' corporation , By June Wentworth, Mayor By Tony Cartagena, Council Member CITY OF POMONA, a municipal corporation By Edward S. Cortez, Mayor 6 EXHIBIT "Aee DEPARTMENT OF DEVELOPMENTALSERVICES a LANTERMAN DEVELOPMENTAL CENTER Security Improvements Project (Behavioral) The following is the list of the items that are included in the scope to upgrade five buildings (26, 27, 28, 32, 33) to house individuals with behavioral problems:, • Yard Fencing: Install 10' high yard fencing around the back yards to -allow private area for outside activities. Currently most of the units at each center have yard fencing. Building PerimeterAlarm System: Exterior doors to be equipped with magnetic door contacts. These alarms can be time -controlled to monitor any perimeter door opening. Surveillance System: Install' closed circuit television cameras and motion detectors in entry/exit points, interior hallways. Personal Alarm System: Install personal alarm system in five buildings. When activated, a voice message identifies the area of the incident, sends a signal to the nurses station panel, notifies the sister unit and the main switchboard. Currently, all behavioral programs at each cunter have personal .alarm systems. This was mandated by unions. Nurses Stations Security Enclosure: Enclose the existing nurses' stations with safety glass/polycarbonate panels to provide secured areas for staff who are working on client records, and to protect electronic panels and monitors. Security -Screens: Install standard security screens and/or security glass/polycarbonate in the client occupied areas. Security Cabling: Install cabling infrastructure for all the electronic upgrades. Security Road: Install 10' wide road around the buildings to provide access for the Fire Department and for security operations. Training Buildings: Construct two 4,000 square foot buildings that will be used to provide education, training and vocational services for residents. Each resident receives training and most have a job. Work opportunities involve performing contract work for local businesses. Training focuses on individuals' specific behavioral challenges, with the aim of reducing these .inappropriate behaviors and teaching ,people to behave in socially acceptable ways. • Site Work: Provide associated site work for the above projects, including parking space to comply 'with the ADA requirements. CITY OF DIAMOND BAR MEMORANDUM 09/15?2000 09:44 FAX 213 620 1398 SRH LOS ANGELES X002 LANTERMAN EXPANSION AGREEMENT This Lanterman Expansion Agreement (-A dated as of August , 2000, is entered into by and among the CALIFORNIA DEPARTMENT OF DEVELOPMENTAL SERVICES, a ("DDS" % the CITY OF DIAMOND BAR, a municipal corporation ("Diamond Bar"), the CITY OF WALNUT, amunicipal corporation {"Walnut"), and the CITY OF POMONA, a municipal corporation ("Pomona') (Diamond Bar, Walnut and Pomona are collectively -defined herein as the "Cities"j, with reference to the following facts_ RECITALS A. On March 15-16, 2000, representatives of DDS, the California Department of General Services ("DGS"), Protection & Advocacy, Inc., as well -as residents from Diamond Bar, State Assemblyman Robert Pacheco and State Senator Dick Mountjoy, representatives of the California Association of State HospitalParent Councils for the Retarded, Lanterman Developmental' Center's Governor's Advisory. Board (the "Governor's AdyTisory Agency") and Parent Coordinating Council (the "Parent Coordinatig& ©uncil"), and Area Board 10, met together in Sacramento, California at the "Lanterman Expansion Workshop" to discuss the proposed introduction. of a new severe behavior population (the '"Pr— Wect") at Lanterman Development Center ("LDC") - B. The proposed Project consists of security and other physical improvements to accommodate the transfer of up to 128 severe behavior individuals with Community Risk Grades of "IA" or "1B" to LDC_ The proposed Project is more particularly described in Exhibit "A" attached hereto and incorporated herein by this, reference. C. DDS and the Cities desire to set forth certain agreements regarding the proposed Project and the proposed introduction of a new severe behavior population at LDC. NOW, THEREFORE, for and in consideration of the mutual covenants and conditions' contained.' herein and for other valuable consideration, the receipt and adequacy of which are hereby acknowledged, DDS and the Cities hereby agree as follows: 1. Removal of Licensed Beds. DDS currently has a license from the Department of Health Services for 908 licensed beds at LDC in the Intermediate Care LAiLR£t/.(9RV �i.S�70 83s"�'9.3 0azano —1- a 9/15/2000 09:45 FAX 213 620 1398 Std .OS ANG=I 003 Facility/Developmentally Disabled ("ICF/DD") category, which is the category applicable to severe behavior individuals. The current ICF/DD population at LDC is 526 and the placement of 128 severe behavior individuals at LDC would increase the ICF/DDpopulation to 654. This would result in a total of 254 vacant and/or suspense beds. DDS will take all necessary action to cause the Department of Health Services to remove 203 licensed beds in the ICS/DD category from its license for LDC prior to the transfer of the first severe behavior individual to LDC. 2 Community Advisory Committee. A Community Advisory Committee will be established to (a) assure a fall and fair sharing of information and concerns among DDS and the local communities and their residents with respect to the ongoing operation of the specialized behavioral program at LDC and (b) confiizm on an ongoing basis that DDS/LDC are in compliance with the terms and conditions to be set forth in this Agreement and other legal requirements relating to the specialized behavioral program. The Community Advisory Agency will make recommendations to DDS/LDC regarding the specialized behavioral program, which DDSA DC shall consider in good faith. The Community Advisory Committee will have 14 members, comprised of two representatives from DDS, three representatives each from the Cities (one of whom will be a resident who is not (i) an elected official or employee of that City or (ii) an employee of LDC or otherwise affiliated with LDC: or DDS}, two representatives from the Parent Coordinating Council and one representative from the Governor's Advisory Board, DDS will provide all information reasonably required by the Community Advisory Committee to carry out its fimctions, subject to the restrictions set forth in Section 4514 of the Welfare and, Institutions Code: The Community Advisory Committee shall meet not less frequently than once each calendar quarter, provided that the Community Advisory Committee may agree, by majority vette of all members (i_e eight or more members) of the Community Advisory Committee, to change the frequency of meetings after the second anniversary of the date on which the first severe behavior individual is transferred to LDC. 3 Security Pian. Prior to the commencement of the public comment period for the CEQA document prepared for the proposed Project (the "CEOA Document"), DDS will, in cooperation with the Pomona Police Department and the Los Angeles County Sheriffs Department (the "Sheriffs ftertment"), prepare a security plan (the "Security Pian") that will include, at a minimum, the following: (a) The procedures that will be implemented in the event of an unauthorized absence of any severe behavior individual from LDC_ These procedures will require notification of the Pomona Police Department and the Sheriffs Department immediately after LDC staffdeterimiaes that a severe behavior individual is unaccounted for as a result of a resident count or otherwise. LA:LRGtinGRt�CSt70ifi334D3 092400 -2- 09/15%2000 09:45 FAX 213 620 1398 9i" ibs- ANGtL. S (91004 (b) A description of the various types of potential offsite activities by severe behavior individualsand the procedures by which an Interdisciplinary Team consisting of senior -level personnel will determine the level of supervision required for a severe behavior individual for those offsite lactivities, including the determination, of the appropriate chent/staff ratio. (c) The number of security officers that will be assigned to the specialized behavioral program at any given time and their responsibilities. (d) A description of the training provided to the security officers. (e) A description of the security -related. training provided to direct and non -direct care staff. DDS/LDC and representatives of the Pomona Police Department and the Sheriffs Department will form a security advisory committee to review and provide advice regarding the Security Plan:` In addition; prior to the commencement of the public comment period for the CEQA Document, DDS will provide the Pomona Police Department and the Sheriff s Department with a reasonable oppontnity to review and comment on the proposed security improvements for the Project and consult with them in good faith regarding any proposed modifications to such security improvements. Any modifications agreed to by DDS shall be incorporated into the description of the Project in the CEQA Document and the Security Pian. 4. Phase -In Plan. Prior to the commencement of the public comment period for the CEQA Document, DDS will prepare a phase -int pian 1 (the "Phase -In Pian") for the transfer of severe behavior individuals from Porterville Developmental Center or other locations to LDC. The Phase In Plan will include, among other things, the monthly schedule for the transfer of these individuals and their belongings, provided. that DDS shall not transfer these individuals at a rate that exceeds the ability of LDC staff and facilities to accommodate them in a safe, secure and efficient manner and, in any event, shall not transfer more than 70 severe behavior individuals to LDC in the first 60 days following the-compleiion of the security and facility improvements' which comprise the Project_ S. Public Hearing. DDS/DGS shall hold at least one public hearing, on a weekday evening (other than a Friday) in the Diamond Bar/Pomona/Walnut area, with respect to the CEQA Document following the conclusion of the public comment period for the CEQA Document and prior to DDS adopting or certifying the proposed CEQA Document or'approvmg the Project. At that public hearing,' the public will also have the opportunity to comment on the 'Security Plan and the Phase-in Plan. Lt,:1.CtEvatt�i"st�d��3f493 082400 -3- 09/15/2000 09:48 FAX 213 $20:1398 SSR$ Li -s ANGELES 0 005 6_ Fes. DDS shall install and maintain a new eight -foot fence around the perimeter of LDC to replace the existing perimeter fence. In addition, .DDS shall install and maintain a new eight -foot fence to replace the existing fence that begins near the project site and ends ncar the I-lighland Valley Drive entrance to LDC Neither of the new fences will include any barbed wire and both fences will be painted in a shade of green that blends with adjacent open space and landscaped areas. 7. Alternative Placement. When LDC staff determines that a severe behavior individual is ready for an alternative placement, LDC staff will initiate case management and discharge planning with the regional center that was responsible for the planning, support and services for that individual prior to his or her placement at LDC. Discharge planning will include'the placement of each individual in the community in which that individual resided prior to placement at LDC. 8 CEQA 'Document. DDS/DGS will determine whether the CEQA Document will consist of an initial study/negative declaration, initial study/mitigated negative declaration or an environmental impact report C EW). DDS will not approve the proposed Project prior to the preparation and adoption or certification of a CEQA Document and will not approve the proposed Project based on a .statutory or categorical exemption set forth in the CEQA statute or the State CEQA Guidelines. In the event that''DDSIDGS elects to prepare and adopt an initial study/negative declaration or initial study/mitigated negative declaration for the proposed Project, the Cities agree not Io file any legal action against DDS or DGS relating to the failure of any of those parties to prepare and/or certify an EIR for the proposed Project provided that the foregoing shall not apply with respect to any failure to prepare the initial study, negative declaration or mitigated negative declaration in themanner required by law. 9. Goad Faith. The participants understand and acknowledge that a full, fair and considerate review of the issues relating to the proposed Project by public officials and residents cannot occur in an environnoent of mistrust, hostility or prejudice. The parties hereto shall use good faith efforts to discourage inflammatory or derogatory remarks concerning any of the participants in the Lanterman Expansion Workshop, the LDC staff, the existing clients at LDC or their family members, or other local residents. 10. Compliance with Laws. No provision in this Agreement shall rewire DDS to take any action, or refrain from taking any action: that would violate any State or federal law, including without limitation the Fair Housing Amendments Act of 1988, the Americans with Disabilities Act, the Rehabilitation Act of 1973 or the Lanterman Developmental Disabilities ServicesAct. LAS RE1p:GRiXAST76Yfi3sb9 3 092400 —4— 09/13!2000 09:47 FAX 213 620 1398 Sl H LOS if4digt laOO6 11. Offers to Compromise. It is agreed that any conduct or statements made by any participant relating m (a) the creation of this Agreement or (b) this Agreement itself constitute offers to compromise within the meaning of Section 1152 of the California Evidence Code and are subject to the restrictions on use or admission of such offers to compromise as set forth therein 12. Approval of Project. DDS shall have no right to adopt or certify the. CEQA Document or approve the Project until DDS has satisfied, or caused to be satisfied, the requirements set forth in Sections 3, 4 5 and 8 above. 13. Miscellaneous_ 13.1 Notices All approval% disapprovals, demands and/or notices, requests; demands and other communications given, or required to be given under this Agreement, shall be in writing, duly addressed to the parties as follows If to DDS: California Department of Developmental Services 1600 Ninth Street Room 240 Sacramento, California .9581 Attention: Fax No.: (916) if to D amon+d'Bar City of Diamond Bar 21660 East Copley Drive, Suite 100 Diamond Bar, California 91765-4177 Attention: City Manager Fax No.: (909) 861-3117 If to Walnut: City of Walnut 21201 La.Puente Road Walnut, California 91789-2018 Attention: ;City Manager Fax No.: (909) 595-6095 If to Pomona: City of Pomona - 505 S Garey Avenue Box 664 Pomona, California 91769 Attention: City Manager Fax No_-. (909) 620-370'7 LA:LAEVIGRUCRSC70iS3'a+4 Z 03200 —�- 09/1512000 09:47"FAI 213 620 1399 SMH LOS ANGELES x]00? Any notices properly addressed, seat by registered or certified mail, return receipt requested, shall be deemed to have been duly given and received seventy-two (72) hours after they are deposited in the United States mail, postage prepaid Notices shall be deemed delivered and received at the time delivered if properly addressed and delivered to the addresses set forth in this Section during normal business hours or personally delivered to the person to whose attention they are addressed or sent by confirmed telecopy to a party's regular business telecopier during regular business hours_ Notice sent by any other manner shall be effective upon actual receipt of the addressee. Any party may change its address for purposes of this Section by giving notice to the other party as provided in this Section 13.2 Further Assurances. Each party hereto shall execute, acknowledge and deliver to Each other party all documents, and shall take all actions, reasonably required by such other party from tune to time ,to confirm or effect the matter set forth herein, or otherwise to carry out the purposes of this Agreement 13.3 Counterparts. This Agreement may be executed in any number of counterparts, each of which shallbe an original, but all of which shall constitute one and the same instrument IN WITNESS VAIEREOF the parties have duly executed this Agreement as of the date first above written. CALIFORNIA DEPARTMENT OF L f DEVELOPMENTAL SERVICES By Cliff Allenby, Director LALRE%AGR=!ik 1833493 OM4W -6_ i CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO, TO: Honorable Mayor and Members of the City Council MEETING DATE: September 1.9, 2000 REPORT DATE: September 14, 2000, FROM: Terrence L. Belanger, City Manager TITLE: Implementation of a 9/80 Alternative Work Schedule SUMMARY: At its September 5, 2000 meeting, the City Council was presented a staff report regarding a 9/80 alternative work schedule. Staff reported that there are various types of alternative work schedules, which provide for extended Hours of daily operation for their customers as compared to a traditional schedule. The staff report included the results of a survey conducted on the 53 cities of the Los Angeles Division of the League of California Cities regarding alternative work schedules. The report suggested that if the City implements an alternative work schedule, it will be more practical to change the hours of operation commencing with the first day at the proposed. new City Hail location, the AQMD facility. After City Council discussion, staff was requested to obtain more information from other Cities on a 9/80 schedule, as well as, additional input from City Staff. Those findings are included in the staff report, RECOMMENDATION. Staff recommends that the City Council: I . Adopt an alternative 9/80 program with City Hall hours Monday through 'Thursday from 7:30 a.m. to 5:30 p.m. and Fridays from 7:30,a.m. to 4:30 p.m.; 2. Commence the 9/80 program the first day operations begin at the proposed new City Hall location, the AQMD facility, and. 3. Direct staff to initiate a public awareness campaign prior to relocating. The campaign would consist of press releases, newsletter articles, cable announcements, and flyers. LIST OF ATTACHMENTS: X Staff Report PublicHearing Notification Resolution(s) Bid Specification Ordinance(s) Other: Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST. 1. Has the resolution, ordinance or agreement been reviewed Yes X No by the City Attorney? 2. Does the report require a majority vote? X Yes No .3. Has environmental impact been assessed? NA _ Yes _ No 4. Has the report been reviewed by a Commission? NA Yes _ No 5. Are other departments affected by the report? ^ Yes No REVIEWED BY: Terrence; L. Belanger David A. Doyle Teresa Arevalo City Manager Deputy City Manager Senior Administrative Assistant AGENDA NO. CITY COUNCIL REPORT TO: Honorable Mayor and Members of the City Council VIA: Terrence L. Belanger, City Manager David A. Doyle, .Deputy City Manager FROM: Teresa Arevalo, Senior Administrative Assistant �a SUBJECT: Alternative Work Schedule ISSUE STATEMENT Should the City implement a 9/80 alternative work schedule? RECOMMENDATION After evaluating other cities' programs and receiving input from City Staff, the most viable option for an alternative schedule is a 9/80 program with City Hall remaining open everyday and staff rotating off scheduled days. This will provide for 4 additional hours of service to the community every week. Staff recommends that the City Council: 1 Adopt an alternative 9/80 program with City Hall hours Monday through Thursday from 7:30 a.m. to 5:30 p.m. and Fridays from 7:30:a.m. to 4:30 p.m.; 2 Commence the 9/80 program the first day operations begin at the proposed new City Hall location, the AQMD facility; and - 3 Direct staff to initiate a public awareness campaign prior to relocating. The campaign would consist of press releases, newsletter articles; cable announcements, and flyers. BACKGROUND/DISCUSSION At its September 5, 2000 meeting, the City Council was presented a staff report regarding a 9/80 alternative work schedule. The staff report included a survey of the 53 cities of the Los Angeles Division of the League of California Cities. The survey found the following: l: Traditional hours with offices open Monday through Friday:19 cities. Z. 4/10 Program with offices closed one day per week: 11 cities.` 3. 4/10 Program with offices open five days per week: 3 cities. 4. 9/80 with offices closed one day every other week: 10 cities, 5. 9/80 with offices open every day: 10 cities. Staff Report- Alternative Work Schedule Page 2 After City Council discussion, staff was requested to obtain more information from the 10 Cities on a 9/80 schedule with offices open everyday and to receive feedback from all City Staff. SURVEY OF 9/80 CITIES As directed by City Council, staff contacted the ten surveyed cities, which operate on a 9/80 schedule with offices open everyday. Seven of the ten cities provided input regarding the implementation of their 9/80 program. A spreadsheet of their responses is included in this staff report. Following are the hours of operation for the ten cities on a 9/80 schedule open every day: City__ Beverly Bills Downey La Canada Flintridge Long Beach San Dimas Santa Clarita Signal Hill South Pasadena Walnut West Covina Office Hours Monday -Thursday 7:30 a.m. - 5:30 p.m. Friday 8:00 am. - 5:00 p.m. Monday -Friday 7:30 a.m. - 5:30 p.m.' Monday -Friday 7:00 a.m. - 5:30 p.m. Friday 8:00 a.m. - 5:00 p.m. Monday -Friday 7:30 a.m. - 4:30 p.m. Monday -Thursday 7:30 a.m. - 5:30 p.m. Friday 8:00 a.m. - 5:00 p.m, Monday -Thursday 7:30 a.m. - 5:30 p.m. Friday 8:00 a.m. - 5:00 p.m. Monday -Thursday 7:30 a.m. - 5:30 pam. Friday 7:30 a.m. - 4:30 p.m. Monday -Thursday 7:30 a.m. "- 5:30 p.m. Friday 7:-30 a.m. - 4:00 p.m. Monday -Thursday 7:30 a.m. - 5:30 p.m. Friday 8:00 a.m.'- 5:00 p.m. Monday -Friday 8:00 a.m. -5:00 pini. Most cities responded that they had initial internal concerns with absenteeism, coverage and availability of staff. A couple of the cities indicated that these concerns were perceptions that never surfaced. The cities were able to address these concerns by providing adequate cross training. Some of the cities indicated that their programs were implemented as 4/10 (closed every Friday) or 9/80 (closed every other Friday) programs. These cities found that the programs led to problems with service and availability of staff to external customers. These cities ultimately changed their programs to a 9/80 with offices open Monday through Friday and staff rotating days off. The cities that were already open .Monday through Friday addressed this concern by allowing staff to rotate Mondays and Fridays. Some of the respondents also reported that the programs resulted in a decrease in absenteeism and an increase in employee moral and job satisfaction. Overall, the cities reported that the programs work quite well for both the employees and the residents they serve. As is evident from the schedules listed above, there are various schedules, which can be maintained under a 9/80 program. The most common is Monday - Thursday from 7:30 a.m.- 5:30 p.m. and Friday from 8:00 a.m. - 5:00 p.m. In order to maintain greater consistency, it is recommended that Friday hours should be 7:30 - 4:30. If the city wishes to implement hours of operation Monday — Thursday 8:00 a.m. 6:00 p.m., then the Friday hours should be 8:00 a.m. - 5:00 p.m. Staff Report - Alternative Work, Schedule Page" 3 SURVEY OF CITY STAFF The City Council also directed staff to receive more input from staff. All employees were sent a survey regarding a 9/80 program. Copies of those surveys are included in this report. Following are responses regarding those in favor or opposition and the preferred hours of operation: 26 — In favor of a 9/80 with hours of operation Monday ®°Thursday: 7:30 a.m. — 5.30 p.m. Friday: 7:30 — 4:30 p.m. 8 — In favor of a 9/80 with hours of operation Monday through Thursday 8:00 a.m. — 6:00 p.m. Friday, 8:00 a.m. — 5'00 p.m. 3 — In favor of 9/80 with no time preference 1 incomplete survey: Employee stated, "...working in the field, I don't think it would work well for me" (It should be noted that some of the cities ;have different hours for their field staff- either earlier alternative hours or traditional schedules.) None of the employees that submitted surveys were opposed to a 9/80 program. There are some concerns with coverage particularly in the smaller departments. It was suggested that staff should be allowed to rotate Mondays or Fridays so that there will not be a skeletal crew every Friday. Many of the surveyed cities stated that they rotate Monday's and Friday's to address this concern. Some of the employees have expressed a concern that the program will be mandatory. It was also expressed the program should be optional in the event the selected 9/80 schedule will not work for them. To address this concern, some of the surveyed cities indicated that their programs are optional and some of their staff continues to work a traditional schedule, SUMMARY Based on the survey of cities and employees, staff recommends implementation of a 9/80 schedule with hours of operation Monday through Thursday from 7:30 a.m. — 5:30 p.m. and Friday from 7:30 a.m. — 4:30 p.m. The implementation of the alternative work schedule will provide 4 additional hours of service to the public each week, as well as, allow the City to remain competitive in the market place in recruitment and retention of qualified employees, Prepared by: Teresa Arevala Senior Administrative Assistant _ F _ .. 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U - �N V=) 0 U y 42 d ._ CTII Q1 p CD Ch C to co Z ti N� N _.as Z O cn ®� N E ®� Z �� p.U� r- N 1 �'.• N N O O 01 D -aas cz c Qa cn cu CL I ca CL CD �--9--."-soot F- 5,o®$ _�®mom cow O `n rcc VCnCAN n �IOM¢°�j E EMPLOYED Stj,]WEY PROPOSER 9/80 WORD SCHEDULE i I INTEROFFICE MEMORANDUM TO: Teresa Arevalo, Senior Administrative Assistant FROM: Ann J. Lungu, Associate Planner {� -SUBJECT: Proposed 9/80 Work Schedule DATE: Sept. 11, 2000 It would be wonderful to have every other Friday off. The schedule that I would be in 'favor of is Monday - Thursday: 7:30 a.m. 5:30 p.m. and Friday 7:30 a.m. - 4:30 p.m. However, due to traffic and traveling time, I would need to awake at 4:30 a.m. in order to arrive on time for work. In the evening, I would not arrive home before 6:45 p.m. This would make an extremely long day for me and. interfere with a walking exercise program recommended by my doctor. By the time I arrive home in the evening and had dinner, it would be time for me to go to bed only to get up in the morning again at 4:30 p.m. If the 9/80 work schedule becomes effective, I would prefer the one "referenced above. Thank you for considering my input. ..- .._ i I a EMPLOYEE SURVEY ;. PROPOSED 9180 WORD SCHEDULE Please provide your input regarding the proposed 9/80 work schedule. Your input regarding concerns" with childcare, school (your own schedule or of your child(ren), or other concerns 11 either positive or negative are important. Please complete thus form and return to Teresa ,; 1� g P P ' Arevalo, Senior Administrative Assistant by Zr00 p.m. on Monciay. September 1,1.2000a �a. Name: ,lti�-u� 2 `, Please check one: �r I ani in favor of a 9/80 work schedule I Oppose a 9/80 work schedule Comments: yyg,,yyry b e �5 �N i EMPLOYEE SURVEY F:. PROPOSED 9/80 `;YORK SCHEDULE Please provide your input regarding the proposed 9/80 work schedule. Your input regarding concerns with childcare, school (your own schedule or of your child(ren), or other concerns either positive or negative are,important. Please complete this form and return to Teresa Arevalo, Senior Administrative Assistant by 2:40 p.m. on Mondavi, Seutexnber 11, 2000. r. r, Name: fS l" Please check o �,- ne: `I am in favor of a 9/80 -work schedule I +appose a 9/80 work schedule is �h', Comments: ' EMPLOYES SURVEY PROPOSED 9/80 WORK SCHEDULE ;. Pleaseprovide your input regarding the proposed 9180 work schedule. Your input regarding concerns with childcare, school "(your own schedule or of your child(reri), or other concerns either positive or negative are important. Please complete this form and return to Teresa � P � p P Arevalo, Senior Administrative Assistant by 2:00 mrn. an Monday. September 11, 2000. k Narne: / N D A 51,-77 17-10 Please check one: ,. I am in favor of.a 9180 work schedule I oppose a 9180 work schedule F . ,. Comments: M N if in favor of 9180 schedule, please check your preferred hours of operation: P�. Monday - Thursday: 7:30 a,m. - 5:30 p.m. Friday: 7:30 a.m, - 4:30 p.m, Wd Monday -'Thursday:: 8:00 a.m. - 6.00 p.m. Friday; 8:00 a.m. - 5.00 p.m. ', Comments: I EMPLOYEE SURVEY PROPOSED 9/80 WORK SCHEDULE Please provide your input regarding the, proposed 9/80 work schedule. Your input regarding concerns with childcare, school (your own schedule or your child(ren), or other concerns are important. Please complete this form and return to Teresa Arevalo, Senior Administrative .Assistant by 2:00 p.m. on Monday, September 11, 2000. Please check one: I am in favor of a 9/80 work schedule I oppose a 9/80 work schedule Comments: 1 If invf4vor of 9/80 schedule, please check your preferred hours of operation: Monday - Thursday: 7:30 a.m. - 5:30 p.m. Friday: 7:30 a.m. -4:30 p.m. Monday -"Thursday: 8:00 a.m. 6:00 p.m. Friday: 8.00 a.m. - 5:00 p.m. Comments: 1 L' EMPLOYEE SURVEY PROPOSED 9/80 WORK SCHEDULE Please provide your input regarding the proposed 9/80 work schedule. Your input regarding concerns with childcare, school (your own schedule or of your child(ren), or other concerns either positive 'or negative are important. Please complete this form and return to Teresa EA' Arevalo, Senior Administrative Assistant by 2:00 p.m. on Monday, Seutember 11, 20000 Name:fi1!/�,/rit Please check one: am in favor of a 9/80 work schedule I oppose a 9/80 work schedule VF Comments; r, o� Els PLOYEE SURVEY PROPOSED 9/80 WORK SCHEDULE Please provide your input regarding the proposed 9/80 work schedule. Your input regarding concerns with childcare, school (your own schedule or of your child(ren), or other concerns either positive or negative are important. Please complete this form and return to Teresa Arevalos Senior Administrative Assistant by 2.00 porn. on Monday. September 11. 2000. Name: ?Ya- -A ¢_oC 1 Please check one: I am in favor of a 9/80 work schedule I oppose a 9/80 work schedule Comments: - If in favor of 9/80 schedule, please check your preferred hours of operations Monday - Thursday: 7:30 a.m. 5:30 perp° Friday: 7:30 a.m. - 4:30 porno I Monday - Thursday: 8:00 a.m. - 6:00 pain. Friday: 8:00 a.m. S:OO perp° Comments: i Teresa Areval® Frons- AlFlores Sent. Wednesday, August 30, 2000 4:10 PlV1' To, Teresa Arevalo Subject. RE: Proposed 9/30 Schedule It's too late to let you know on WEDNESDAY, August 30th. Perhaps THURSDAY, August 31 st before noon. Anyway, ABSOLUTELY IN FAVOR OF PROGRAM. AF `. r It would be nice to have every other Friday off. This would be good for administrative, and office staff, but not necessarily so for Code Enforcement. I deal with the residents and if I issue a notice, that individual wants a response from me, as I issued the notice. I arrive at work at 6:30 arn.daily and frequently respond to residents inquiry.s in the evening when they are home° Providing this level of service enables me to obtain compliance without having to use other legal avenues and spending time in court. Code Enforcement should not be constrained by a rigid work schedule as this would affect present high standards of productivity; EMPLOYEE SURVEY PROPOSED 9180 WORK SCHEDULE Please provide your 'input regarding the proposed 9/80 work schedule. Your input regarding concerns with childcare, school (your own schedule or of your child(ren), or other concerns either positive or negative are important. Please complete this form and return to Teresa Arevalo, Senior Administrative .Assistant by 2:0012.m. on Monday, September 11, 2000 Please check one: I am in favor of a 9180 work schedule I oppose a 9/80 work schedule Continents. If in favor of 9180 schedule, please check your preferred hours of operation: Monday - Thursday: 7:30 a.m. - 5:30 peen. Friday: 730 a.m. - 4:30 p.m, Monday - Thursday: 8:00 a.m. - 6:00 p.m. Friday: 8:00 a.m. 5:00 p.m. Comments: r �!; i CITYOF DIAMOND BAR AGENDA REPORT AGENDA NO. S.`: TO: Honorable Mayor and Members of the City Council: MEETING DATE: September 5, 2000 REPORT DATE: August 31, 2000 FROM: Terrence L. Belanger, City Manager TITLE: Implementation of a 9/80 Alternative Work Schedule SUMMARY: At its July 18, 2000 meeting, the City Council discussed alternative work schedules and directed staff to study the issue and report back the findings: There are various types of alternative work schedules, which provide for extended hours of daily operation for their customers as compared to a traditional schedule. Staff conducted a survey of the 53 cities of the Los Angles Division of the League of California Cities regarding alternative work schedules. If the City implements an alternative work schedule, it would be more, practical to. change the hours of operation commencing with the first day at the proposed new City Hall location, the AQMD facility. RECOMMENDATION: Staff recommends that the City Council: 1. Adopt an alternative 9/80 program with City Hall hours Monday, through Thursday from 7:30 a.m, to 5:30' p.m. and Fridays from 7:30 a.m. to 4:30 pm.; , 2. Commence the 9/80 program the first day operations begin at the proposed new City Hall location, the AQMD facility. 3. Direct staff to initiate;a,public awareness campaign prior to relocating. The campaign would consist of press releases, newsletter articles, cable announcements, and flyers. LIST OF .ATTACHMENTS. X Staff Report _Public Hearing Notification — Resolution(s) _ Bid Specification _ Ordinance(s) _ Other: Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed Yes X No by the City Attorney? — — 2. Does the report require a majority vote? X Yes No 3. Has environmental impact been assessed? NA Yes No 4� Has the report been reviewed by a Commission? NA Yes — No Which Commission?: 5. Are other departments affected by the report? Yes _ No Report discussed with the following affected departments: RE WED BY: Terr ce L. Belanger David A. Doyle Teresa Arevalo City Manager Deputy City Manager Senior Administrative Assistant { Staff conducted a survey of cities regarding alternate work schedules. The 53 cities of the Los Angles Division of the League of California Cities were used for the survey. Following is the breakdown of:the various types of schedules and the number of survey cities under each of the various types of schedules. I. Traditional hours Offices open Monday through Friday. There are 19 of the surveyed cities, including Diamond Bar, on this type of schedule, 2. 4/10 Program —Offices closed one day per week. There are 11 of the surveyed cities on this type of program. Typical hours of opezation:are Monday through Thursday from 7:00 am. to 6:00 p.m. with offices closed -every Friday. Although offices are closed -every Friday, this program provides two additional hours of operation Monday through Thursday, with employees working ten- hour days, four days per week. 3. 4/10 Program — Offices open five days per week. There are 3 of the surveyed cities on this type of prograin. Typical hours of operation are Monday through Friday from 7:30.m. or 8:00 a. m'. to 5:00 p.m. or 6:00 p.m. Instead Of closing City Ball one day every week, staff rotates one day off every week (either Monday's or Fridays). This program provides 20 additional hours of operation every two weeks. 4. 9/80 — Offices closed one day every other week. There are 10 of the surveyed cities are on this type of program. Typical hours of operation are Monday through; Thursday from 7:30'a.m. to 5 30'p,m. and every other.Friday starting at 7:30 or 8:00 a.m. and closing at 4:30, 500, or 5:30 p.m. ,Although offices are closed every other Friday, this program provides for one additional hour of operation Monday through Thursday. . 5. 9/80 --Offices open every day. There are 10 of the surveyed cities on this type program. Typical hours of operation are Monday through Thursday from 7:"30 a.m. to 5:30 p.m. and Friday from 7:30 a.m. to 4:30 p.m. Instead of closing City Ball one day every other week, staff rotates one day off every other week (either Monday or Friday). This program provides for 8 additional hours of operation every two weeks. IMPLEMENTATION FINDINGS OF OTHER CITIES - The City of Walnut (9/80 open every day)provided input regarding the implementation of their flexible schedule. In a status report to the Walnut City Council, staff reported favorable reviews by staff and the residents and that there was an added convenience to the public by having extended City Hall hours. The services that were utilized most during the extended hours were for the issuance of building; permits and payment of parking fines. In addition, Walnut reported that through current levels of job and assi gnrnent cross training, adequate staff coverage had been maintained. The cross training where necessary was also an additional benefit of the 9/80 program. The City of Brea (9/80 closed alternate Friday's), although not one of the survey cities, also provided input regarding the implementation of their flexible schedule. In a status report to the Brea City Aerial Photo control $10,000 • Planimetrc mapping and topographic mapping —100 scale (five foot contours) $85,000 • Black & white di ital ortho hoto a hy with 6'° pixel resolution =100 scale $30;000 Budget $125,000 City of Industry • Aerial Photo control (same limits as on our September 12 ro oral} $50,000 • Planimetric mapping and topographic mapping — 100 scale (two foot to five foot $120,000 contours) (July 27tro oral limits, excluding area in Diamond Bar) • Digital terrain model $5,000 Color photos (plan & 8 obliques) ( s) $4;000 Bud et ' $179,000 REDEVELOPMENT AGENCY OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE BOARD OF DIRECTORS SEPTEMBER 5, 2000 agoL)RAF 1. CALL TO ORDER: Chairman Huff, called the meeting to order at 9:08 p.m. in the South Coast Air Quality Management District Auditorium, 21865 E. Copley Drive, Diamond Bar, California. ROLL CALL: Agency Members Ansari, Herrera, O'Connor, Vice Chairman Chang and Chairman Huff. Also present were: Terrence L. Belanger, Executive Director; Craig Steele, Assistant Agency Attorney; David Doyle, Deputy City Manager; David Liu, Director of Public Works; Bob Rose, Community Services Director; Linda Magnuson; Finance Director and Lynda Burgess, Agency Secretary. 2. PUBLIC COMMENTS: None Offered. 3. CONSENT CALENDAR: AM/O'Connor moved, VC/Chang seconded, to approve 4 5. 6. 7. Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: AGENCY MEMBERS - Ansari, Herrera, O'Connor, VC/Chang, Chair/Huff NOES: AGENCY MEMBERS - None ABSENT: AGENCY MEMBERS -None 3.1 APPROVED MINUTES: 3.1.1 Regular Meeting of August 1, 2000 - As submitted .3.1.2 Regular Meeting of August 15, 2000 - As submitted. 3.2 APPROVED VOUCHER REGISTER - September 5, 2000 in the amount of $4,095.00. 3.3 REVIEWED AND APPROVED TREASURER'S REPORT - for July 2000. PUBLIC HEARINGS: None OLD BUSINESS: None NEW BUSINESS: None AGENCY MEMBER COMMENTS: AM/Ansari referred to a letter dated May 2000 from a resident who talked about going to Brea and being able to see. movies, walk down cobblestone streets, visit little eateries, buy goods and partake of services and to have a wonderful night out. This resident asked why D.B. does not have such an area. She explained that the reason Brea has such an area is because of 'redevelopment funds through a Redevelopment Agency. that began in the mid 1970's. Does redevelopment help cities? Yes, it does help cities. When citizens write letters such as this, it hurts Council Members to realize that, with the SEPTEMBER 5, 2000PAGE 2 REDEVELOPMENT AGENCY overthrow of the redevelopment agency project area, it will be very difficult for D.B. to redevelop its downtown and change its Kmart Center. D.B. would love to have what. Brea has for its residents. Most of the money spent by the Redevelopment Agency went toward streetscape improvements. This Council would like its centers developed. VC/Chang pointed out that the newly constructed senior center in the City of Walnut was built with redevelopment funds. D.B. has lost the opportunity to pay for its community center with redevelopment agency funding. The Cerritos Performing Arts Center cost $60,000,000 to build and the money carne from the city's redevelopment agency. If this Council and future Councils had redevelopment funds, it could provide meaningful improvements to the City. As a result, D.B. has dost its opportunity to compete with neighboring cities for goods and services': Chair/Huff pointed out that, in addition to the newly constructed senior center, Walnut's Redevelopment Agency has provided a library, city hall, sheriff station, fire station and teen center (currently under, construction). Walnut's City Manager stated that all of their public works are financed by redevelopment funds, a tool that was taken away from D.B. He referred to a statement he made during the August 15 meeting comparing a $1,000 robbery to contesting the redevelopment project area. A resident felt he stepped over the line with this statement. His comparison was rhetorical The robbery was a legal crime, contesting the redevelopment project area is a moral crime. Why would a (former) Council Member that is supposed to look after the community's interest be worried about the county and other agencies that will receive taxes being paid by D.B. businesses and residents. Doesn't it make sense to keep those funds to benefit the local community? That is what redevelopment does. Laws are developed through court cases. Redevelopment agencies exist in about 350 of 460 cities in the state. D.B. is not one of those. So there are a tremendous number of cities that use this legal tool. There has been abuse. Walnut had a very aggressive program that was not contested. Walnut did` not have a rogue Council Member leading; a rebellion against a program for political purposes, which is what happened in D.B. And it was to the determent of the City. He did not fault the citizens' right for contesting D.B.'s project area - he faulted their motive for contesting it and the cost to the community. Did we lose? Yes. The group of citizens who contested won and the community lost. The. loss of $260,000,000 over 45 years is significant. ADJOURNMENT: There being no further business to conduct, Chair/Huff adjourned the meeting at 9:22 p.m. LYNDA BURGESS, Agency Secretary ATTEST:' Robert S Huff, Chairman DIAMOND BARS REDEVELOPMENT AGENCY RUN DATE: 09114/2000 14:28:33 " WibU REGISTER � PAGE; i DOE THRU: 09/19/2000 PREPAID FUIgIISECT-ACCT-PRO,EGT-ACCO* - PO # INVOICES tESCRIPTION AMOUNT DATE CHECK LINSCOTT LAN & GREENSPAN INC 6107110-464127RO900-45412 S TRFFC Silk..-GRND/G/SPRINGS 2417.50 TOTAL PREPAIES .00 TOTAL VOUCHERS 247.50 ` TOTAL DUE VBW 247:50 REPORT TOTAL PREPAIDS .00 = > REPORT TOTAL VOlXHERS 247.50 REPORT TOTAL 247.50