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HomeMy WebLinkAbout07/18/2000El South Coast Air Quality Management District Main Auditorium 21865 East Copley Drive Diamond Bar, CA 91765 Mayor Debby O'Connor Mayor Pro Tem Eileen Ansari Council Member Tamen Chang Council Member Carol Herrero Council Member Bob Huff City Manager Terrence L. Belanger City Attorney Michael Jenkins City Clerk Lynda Burgess Copies of staffseports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection, If you have questions regarding an agenda item, Blease contact the City Clerk at (909) 860-2489 during regular business hours. In an effort to comply with the -requirements of Title II of the Americans with Disabilities Act of 1490, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in orderto communicate at a City public meeting, must inform the City Clerk; a minimum of 72 hours prior to the scheduled meeting. __��u ._yt,.,L.._.... «.. .,,. ...-- _'vcc •=_ s. _ __ .-.. .,yam DIAMOND BAR CITY COUNCIL RULES (ALSO APPLIES TD COMMISSION AND COMMITTEE MEETINGS) PUBLIC INPUT The meetings ofthe Diamond Bar City Council are open to the public. Amember of the public may address the Council on the subject of one or more agenda items andlar other items of interest'which are within the subject matter jurisdiction ofthe Diamond Bar City Council. A request to address the Council should be submitted in person to the City Clerk Asa general rule the opportunity for public comments will take place at the discretion ofthe Chair. However, in order to facilitate the meeting, persons who are interested parties for an item may be requested to give their presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or the total amount of time allocated for public testimony based on the number of people requesting to speak and the business ofthe Council Individuals are requested to refrain from personal attacks towards Council Members or other citizens. Comments which are not conducive to a positive business meeting environment are viewed as attacks against the entire City Council and-will not `be tolerated;- Your cooperation is greatly appreciated In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public comment on items previously considered by the Council (Does not apply to Committee meetings.) In accordance with State Law (Brown Act), all matters to be acted on by the City Council must be posted at least 72 hours prior to the Council meeting. In case of emergency, or when a subject matter arises subsequent to the posting ofthe agenda, upon making certainfindings the Council may act on an item that is. not onthe posted agenda CONDUCT INTHE CITY COUNCIL CHAMBERS The Chair shall order removed from the Council Chambers any person who commits the following acts in respect to a regular or special meeting ofthe Diamond Bar City Council. A. Disorderly behavior toward the Council or any member ofthe staffthereof, tending to interrupt the due and orderly course of said meeting a A breach ofthe peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting. C. Disobedience of any lawful order ofthe Chair, which shall include an order to be seated or to refrain from addressing the Board; and D. Any other unlawful interference with the due and orderly conduct of said meeting. INFORMATION RELATING TO AGENDAS. AND ACTIONS OF THE COUNCIL Agendas for the regular Diamond Bar City Council meetings are prepared by the City Clerk and are available 72 hours prior to the meeting. Agendas are available electronically and may be accessed by a personal computer through a phone modem. Every meeting ofthe City Council is recorded on cassette tapes and duplicate tapes are available for a nominal charge. ADA REQUIREMENTS A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area Sign language interpreter services are also available by giving notice at least three business days in advance ofthe meeting. Please telephone (909) 860-2489 between 8 a.m. and 5 p.m Monday through Friday. HELPFUL PHONE NUMBERS Copies of Agenda, Rules ofthe Council, Cassette Tapes of Meetings (909) 860-2489 Computer Access to Agendas (909) 860-LINE General Information (909) 860-2489 NOTE: ACTION MAY BE TAKEN ON ANY ITEM IDENTIFIED ON THE AGENDA, Next Resolution No. 2000-48 Next ordinance No. 05(2000) 1. CLOSED SESSION: 2. CALL TO ORDER: 6:30 p.m. July 1'8, 2000 PLEDGE OF ALLEGIANCE: Mayor INVOCATION: lsCounselor Dan. Stevenson, Church of Jesus Christ Of Latter Day Saints ROLL CALL: Council Members Chang, Herrera, Huff, Mayor Pro fiend.` Ansari, Mayor. O'Connor APPROVAL OF AGENDA: Mayon 3A. SPECIAL P:RESENTATIIONS, CERTIFICATES, PROCLAMATIONS: 3.A.1 Introduction of David Doyle, Deputy City Manager. 3.A.2 Presentation of Certificates of Recognition to Volunteer Patrol. Members Janet. Austin, Pat Engelke and Nick'Marsman for reaching 500 hrs. of service; and John Rowe and Jackie Warren for reaching 1000' i hrs. of service to the community. 3.A..3 Proclaiming July 27, 2000 as "'National Korean Thar Veterans Armistice Day." 3.A..4 Proclaiming July , 29, 2000 as. McKinley Children's Center "Century of Caring" for ,severely abused and neglected. children'. 3.A.5 Proclaiming July 2000 as "Parks & Recreation Month. 3B. CITY -MANAGER REPORTS AND RECOMMENDATIONS: i 4. PUBLIC COMMENTS: 4.a' PUBLIC COMMENTS:, "Public Comments" is the time reserved on each regular meeting agenda to provide an SII opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to j the public that are not already scheduled for consideration on Jil this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take JULY 18, 2000PAGE 2 any action on items not listed on the posted agenda. Please complete a Speaker's Card, and give it to the City Clerk (completion of this form is voluntary), There is a five minute maximum time limit when addressing the City Council. 4.b RESPONSE To PUBLIC COM ENTS: Under the Brown Act, members of the City Council and/or staff may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE. OF FUTURE EVERTS,: 5.1 CONCERTS IN THE PARK - July 19, 2000 (Ramon and the L.A. Band - Rock Oldies, Motown and Disco) 6:30 - 8:00 p.m.., Sycamore Canyon Park, 22930 Golden Spgs. Dr. 5.2 PLANNING COMMISSION - July 25, 2000 - 7:00 p.m., AQMD Auditorium, 21865 E. Copley Dr., 5.3 CONCERTS IN THE PARK July 26, 2000 (Mike Henebry Orchestra - 3'0's -40's "Swing Era" Big Band) - 6:30 - 8:00 p. m., Sycamore Canyon Park, 22930 Golden Spgs. Dr. 5.4 JOINT MEETING OF PARKS AND; RECREATION COMMISSION AND TRAFFIC AND TRANSPORTATION COMMISSION - 'July 27 2000 7:00 p.m., AQMD Room CC -8, 21£65 E, Copley Dr. 5.5 WASTE TIRE AMNESTY DAY - July 29, 2000 9:00 a.m. - 2:00 p.m., L.A. County Public Works, Road Division 417, 19865 E. Walnut Dr. S., Walnut. 5.6 CITY COUNCIL MEETING August 1, 2000 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.7 PLANNING COMMISSION - August 8, 2000. - 7:00: p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.8 TRAFFIC AND TRANSPORTATION COMMISSION August,10, 2000 7:00 p.m., AQMD Board Hearing Room, 21865 E. Copley Dr. 5.9 NIGHT AT THE QUAKES -'August 30, 2000- $1.0.00 per ticket - Meet. at 5:15 p.m. at City Hail, 21660 E. Copley Dr. - Bus leaves City Hall at 5:30 p.m.. 6. CONSENT CALENDAR: 6.1 APPROVAL OF MINUTES 6.1.1 Regular Meeting of June 20, 2000 - Approve as submitted, JULY 18, 2000 PAGE 3 6.1.2 Special Meeting of June 30, 2000 - Approve as submitted. Requested by: City Clerk 6.2 PLANNING COMMISSION MINUTES: 6.2.1 Regular Meeting of May 9, 2000 - Receive and File, 6.2.2 Regular Meeting of May 23, 2000 - Receive and File. Requested by Planning Division 6.3 TRAFFIC AND TRANSPORTATICN COMMISSION MINUTES: 6.3.1 Special Meeting of April 20, 2000 - Receive and File. 6.3 ,2 Regular Meeting of May 11, 2000 - Receive and File. Requested by: Public Works Division 6.4 PARKS AND RECREATION COMMISSION MINUTES Regular Meeting of May 25, 2000 Receive and File. Requested by:; Community Services Division 6.5 VOUCHER REGISTER Approve Voucher Register dated. July 18, 2000 in the amount of $557,756.33. Requested by Finance Division 6.6 TREASURER'S REPORT Submitted for City Council's review and approval is the Treasurer's Statement for the month of May 2000. Requested by: Finance Division 6.7 CLAIM FOR DAMAGES - Filed by Jose Cabral May 24, 2000. Recommended Action: It is recommended that the City Council deny the Claim for Damages fu`filed and refer the matter to the Claims Manager for then action. Requested by City Clerk 6.6 NOTICE OF COMPLETION FOR THE GOLDEN SPRINGS DRIVE/LEMON AVENUE STREET REHABILITATION AND MEDIAN IMPROVEMENTS PROJECT -On September 7,-1999, Council awarded a JULY 18, 2000 PAGE 4 construction contract to Excel Paving Co. in the amount of $2,054,921.20 with a contingency amount of $75,000 for project changes to be approved by'tre City Manager, for a total authorization amount of $2,100,000. Construction was completed on January 7,,2000 with the exception of punch list items and a 6 -month maintenance agreement for the landscaped medians. On July 13, 2000 staff determined that all work including punch list items are complete and in accordance with the specifications prepared and approved by the City. The final construction contract amount is $1,951,930.26. Recommended Action: It is recommended that the City Council accept the work performed by Excel Paving Co, and authorize the City Clerk to file the Notice of Completion and release any retention amounts thirty-five days after recordation date. Requested by: Public Works Division 6.9 RESOLUTION NO. 2000 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR GRANTING CONSENT AND JURISDICTION TO THE COUNTY OF LOS ANGELES IN THE MATTER OF COUNTY LIGHTING ' DISTRICT LLA: --1, DIAMOND BAR ZONE, CITY OF DIAMOND BAR, PROJECTS 134-78 AND 214-87 In order ,to p p provide funds'.: for operation and maintenance of street lights jocated along Leyland Dr. (approximately 1200' length south of Benfield Pl.) and the, northwest corner of Diamond Bar Blvd. (approximately 600' length) and Silver Hawk Dr. (approximately 400' length), the areas need to be annexed into the County of Los Angeles Lighting Maintenance District (LMD) 10006 and County of Los Angeles Lighting District LLA -1. Since these parcels are within the boundary of the City, the City's Resolution granting consent and jurisdiction to the County is required to accomplish the annexation. Recommended Action: Itis recommended that the City Council approve and adopt Resolution No. 2000 -XX Granting Consent ,"and Jurisdiction to the County of Los Angeles in the Matter of County Lighting Maintenance District 10006 and County Lighting District LLA -1:, Diamond. Bar Zone, City of Diamond Bar, Projects' 134-78 and 214-87, and direct the City Clerk to forward two fully executed copies of the Resolution to the L.A. County Department of Public Works. Requested. by: Public Forks Division 6.10 CONTRACT. AMENDMENT WITH WEST COAST ARBORISTS TO ADD STREET TREE WATERING SERVICE - The. City has a contract with West Coast Arborists for Street Tree Maintenance JULY 18, 2000 PAGE 5 Services This contract was recently extended by Council for the period July 1 2000 to June 30, 2001. Staff desires to add street tree watering service to the scope` of work of the contract with Vest Coast Arborists. Cost of service will be $260 per each eight-hour work day that tree watering service is required This service is normally required one day per week, resulting in an annual contract amount of $13,520. Recommended Action.: It is recommended that the, City Council approve Amendment No. 1 to the Street Tree Maintenance contract to'add street tree watering services to the scope of work in an annual amount not to exceed $13,520 for the period July 1, 2000 through June 30, 2001, Requested by:, Community Services Division 6.11 a) AWARD OF CONTRACT FOR CONSTRUCTION OF SPORTS FIELD LIGHTING AT PANTERA PARK On June 7, 2000, staff began advertising for bids for construction of sports field lighting at Pantera Park. Bid packages were purchased by 14 contractors.. Twelve contractors submitted sealed bids, which were opened and publicly read on Tuesday, June 27. Bid prices ranged from a low of $226,300 to ,a high of $350,000. The lowest responsible bidder is M. Wilson Co. Contractors, Inc. References have been checked and this contractor is highly recommended for this type of project. The contractor'slicense has also been checked and it is active and clear of any negative actions.' Recommended Action: It is recommended that the City Council award a contract for construction of sports field lighting at Pantera Park to M. Wilson Co. Contractors, Inc. in the amount of $226,300, plus a contingency amount of $22,600 (10%) fora total authorization of $248,900. (b) AWARD OF CONTRACT FOR CONSTRUCTION INSPECTION SERVICES FOR THE SPORTS FIELD LIGHTING PROJECT AT PANTERA PARD - If Council awards a contract for construction of sports field lighting. at Pantera Park, then it will be necessary to secure the services of a construction inspector. D & J Engineering is currently under contract with the City to provide these services and has been the inspector for numerous park improvement projects in the City, including construction of sports field lighting at Lorbeer Middle School and Peterson Park, and has consistently done an excellent job. Recommended Action: It is recommended that the City Council <award a contract for inspection services for JULY 18, 2000 PAGE 6 construction of sports field lighting at Pantera Park to D & i Engineering in the amount of $14,695, plus a contingency. amount of $1f470 (10fl), for atotal authorization of $16,165, and authorize the City Manager to execute a purchase order for said amount. Requested by Community Services Division 6.12 AWARD OF CONTRACT TO ARMENTROUT`CONSULTANTS FOR EMERGENCY PREPAREDNESS SERVICES The preservation of life and property is an inherent responsibility of local, state and federal governments. This responsibility is carried out through planning for emergencies and the ability to adequately respond. The City has contracted with Armentrout Consultants for emergency planning services since February 1998. The Armentrouts have prepared the Multihazarad Function Plan, which serves as the basis for the City's emergency organization and operations, as well as the Standardized Emergency Management Plan (SEMS) During FY 2000-01, their focus will include: update of the City's Emergency Plan per State Office of Emergency Services guidelines, update the City's Resource list, update the Employee Emergency Handbook, coordinate with L.A. County to participate in the County's: annual emergency exercise, distribute disaster kits to new employees, organize Employee Emergency Record Forms, attend Area D and other pertinent emergency preparedness meetings, maintain contract with O.E.S. and FEMA based on emergency situations as needed, continue Hazard Mitigation and Emergency Preparedness information to staff and the public, etc.. Recommended Action: It is recommended that the City Council award a Professional ServicesAgreement to Armentrout Consulting for Emergency Preparedness Services beginning August 1, 2000 and ending June 30, 2001 in an amount not to exceed $17,000. Requested by: City Clerk 6.13 EXTENSION OF CONTRACT FOR MINUTE SECRETARIAL SERVICES The City -utilizes the services of a contract secretary to transcribe minutes for the City' Council,., Planning Commission, Parks & Recreation Commission and Traffic & Transportation.Commission. In addition, the contract secretary has been transcribing minutes for the Lanterman Developmental Center Forensic Expansion Advisory Committee, Tres Hermanos Conservation Authority, Diamond Bar` Community Foundation and the Wildlife Corridor Conservation Authority. These services allow clerical staff more opportunities to effectively: handle contact with the public, answer phones, complete agendas, post JULY 18, 2000 PAGE 7 notices, complete mailing for hearings, and other duties as required. It has been: proven that it is more cost effective to utilize,the services of an outside Minute Secretary than to have staff prepare minutes an June 16, 1999, Council awarded a Purchase Order to Carol A. Dennis for at total amount of $6,000 to cover Minute Secretarial services through September 30, 1999. On September 21 1999, Council then awarded: a contract to Ms. Dennis for these services for October 1, 1999 through June 30,,2000, in the amount of $16,000, with a one-year renewal option. The total allocation for FY 99-00 was $22,000 and approximately $15,000 was expended. Staff is now recommending a total allocation for FY 00-01 in: the amount of $17,000 in order to provide for expanded services such as Minutes for the Industry East Development Advisory Committee and other miscellaneous City Council Subcommittees. Since a short-term Purchase order was issued to cover Ms. Dennis' services during the month of July 2000 in the amount of $2,500, an additional allocation of $14,500 is deemed necessary. Recommended Action: It is recommended that the City Council authorize the City Manager to extend the agreement with Carol A. Dennis for Minute Secretary services for City Council, Planning Commission, Parks & Recreation, Traffic & Transportation Commission, Lanterman Developmental Center Forensic Expansion Advisory' Committee, Tres Hermanos Conservation Authority, D. B. Community Foundation and Wildlife Corridor Conservation Authority meetings, etc. in the -amount of $14,500 for the period August 1, 2000 through June 30, 2001, with a one-year renewal option for the City. Requested by: City Clerk 6.14 EXTENSION OF CONTRACTING SERVICES AGREEMENT WITH HULS ENVIRONMENTAL' MANAGEMENT, LLC FOR INTEGRATED ENVIRONMENTAL MANAGEMENT SERVICES -'Since 1955, the City has, contracted with Huls Environmental Management for consulting services addressing storm water, solid waste, recycling, waste prevention, and public outreach to achieve and maintain environmental compliance in an integrated fashion. The City's agreement with this firm will expire on August 15, 2000. The existing contract allows the City to extend the contract; consequently, the City is prepared to extend,the contract for another year. This extension will represent the fifth year of contract extension. Recommended Action: It is recommended that the City. Council (1) find -that it is in the City's best interest to extend the existing contract, and (2) approve and JULY 18, 2000 PAGE 8 authorize the Mayor to extend the Consulting Services Agreement with Huls Environmental Management in an amount not -to -exceed $69,50 for services relating to the administration of the City's Integrated Environmental Services Program, including administration of the solid waste system, coordination of AB939 program activities, management of the City's used oil and litter reduction grants, and implementation of NPDES permit requirements Requested by: Public Works Division 6.15 EXTENSION OF CONTRACT WITH INTERNATIONAL SERVICES, INC. FOR CROSSING GUARD SERVICES - On June 17, 1997, Council awarded a three-year contract for Crossing Guard Services to International Services, Incl with an option to renew for two additional years. On July 28, 2000 the City's contract with this firm will expire. In June, staff received a request from International Services to extend the 'current contract. Amendment; No 2 includes the following changes: 1) provision of services for a. total of thirteen intersections; 2) hourly rate of $9.75, and 3) extension of the term to July 31 2002. Recommended Action: It is recommended' that the City Council authorize the Mayor to extend the existing Crossing Guard contract with International Services, Inc. to July 31, 2002, Requested by: Public Works Division 6.16 AMENDMENT NO. 1 TO A'PROFESSIONAL SERVICES AGREEMENT WITH ENVIRONMENTAL IMPACT SCIENCES FOR ON-CALL ENVIRONMENTAL SERVICES - Approval of an amendment to an existing Professional Services Agreement with Environmental Impact Services is requested in order to provide technical environmental' support services to the City. The existing authorization. is _$20,000. An additional allocation of $15,000 is requested, for a total authorization of $35;000. Recommended Action: It is recommended that the City Council approve an amendment to the agreement with Environmental Impact Sciences in the amount of $15,000. Requested by Planning Division 6.17 AMENDMENT NO. 6 TO PROFESSIONAL SERVICES AGREEMENT WITH WITH BONTERRA CONSULTING REGARDING'ENVIRONMENTAL SERVICES FOR TRACE` NO. 52267 (PULTE) Approval of`an"amendment to an existing consulting services agreement with BonTerra. Consulting is requested for environmental services necessary to monitor the mitigation measures outlined JULY 18, 2000PAGE '9 within the previously -approved, Environmental Impact Report for Tract Map. No. 52267. Recommended Action: it is recommended' that the City Council approve an amendment to the agreement with BonTerra Consulting in the amount of $19,686:00. Requested byc Planning Division 7. PUBLIC HEARINGS: 7:00 p.m., or as soon thereafter as matters may be heard. None 8. OLD BUSINESS: None 9. NEW BUSINESS:' 9.1 COOPERATIVE AGREEMENT REGARDING THE CONSTRUCTION OF GRADE CROSSING SAFE'T'Y IMPROVEMENT AND GRADE SEPARATION PROJECTS BY THE ALAMEDA CORRIDOR -EAST (ACE) CONSTRUCTION AUTHORITY- The ACE Project is designed to minimize traffic, noise, and air quality impacts to the community as a result of anticipated: increased Alameda Corridor train traffic. A 35 -mile corridor between downtown L.A. and the City of Pomona, the Project is a corridor -wide improvement program which consists of public improvements along the old Southern Pacific Line and the Union Pacific Line, including 21 grade separations (underpasses or overpasses), roadway widenings, restriping and parking controls near 13 grade crossings, and safety and signalization improvements at up to 55 grade crossings. With a proposed 8 -year construction schedule, the ACE Project will be completed in two phases. As part of the first phase, the Union Pacific crossing at Lemon Ave. will receive safety upgrade improvements.- During the second phase, a grade separation project is planned on the Union Pacific Railroad line at Brea. Canyon Rd. near Washington St. Recommended Action: It is recommended that the City Council authorize the Mayor to execute the Cooperative Agreement with the Alameda Corridor -East Construction Authority. Requested by: City Manager 9.2 APPOINTMENTS TO THE INDUSTRY EAST ADVISORY COMMITTEE - A project has been proposed in the City of Industry known as the Industry East Industrial Development Project. The City-. Council believes that it is appropriate to appoint an advisory committee made up of community members from which the Council would receive advice on all aspects of the project. An Industry East City Council subcommittee JULY 18, 2000 PAGE 10 was previously formed consisting of M/O'Connor and Council Member Huff. Requested by: City Council 9.3 APPOINTMENT TO THE PARKS AND RECREATION COMMISSION Requested by: Mayor 'O'Connor 9.4 DISCUSSION OF CITY HALL FLEXIBLE WORK SCHEDULE Recommended Action: It is recommended that the City. Council discuss the matter and direct staff as appropriate. Requested by: Magor Pro Tem Ansari RECESS TO REDEVELOPMENT AGENCY' 1. CALL TO ORDER: Chairman ROLL CALL: Agency Members Ansari, Herrera, O'Connor, VC/Chang, C/Huff 2. PUBLIC COMMENTS: „Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the 'Agency on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the Redevelopment Agency values your comments, pursuant to the Brown Act, the Agency generally cannot take any 'action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the Agency Secretary (completion of this form is voluntary). There is a five minute maximum time limit when addressing the Redevelopment Agency. 3 CONSENT CALENDAR' 3.1 APPROVAL OF MINUTES - Regular Meeting of June 20, 2000 - approve as submitted. Requested by: Agency. Secretary' 3.2 VOUCHER REGISTER - Approve VoucherRegister dated July 18, 2000 $25,522.70. 3.3 TREASURER'S REPORT - Submitted for the Redevelopment Agency's review and approval is the Treasurer's Statement for the month of May, ,2000. JULY 281, 2000 PAGE 11 Requested by; Finance Division 4. PUBLIC HEARINGS: None S. OLD BUSINESS: 6. NEW BUSINESS: 7. AGENCY MEMBER C0144ENTS Items raised by individual Agency Members are for Agency discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. RECONVENE CITY COUNCIL MEETING: 10. COUNCIL SUB -COMMITTEE REPORTS; 11. COUNCIL MEMBER COMMENTS. Items raised by individual Council Members are for Council discussion. Direction may be given at this ;meeting or the item may be scheduled for action at a future meeting. 12. ADJOURNMENT In memory of Joe E. Gonsalves. CITY OF 'DIAMOND BAR QUICK CAPE MINUTES JULY 18, 2000 1. CLOSED SESSION: None 2. CALL TO ORDER: Mayor Pro Tem Ansari called the meeting to order at 6:41 p.m. PLEDGE OF ALLEGIANCE. Clair Harmony. INVOCATION: Former Bishop Gary Galbraith, Church of Jesus Christ Of Latter Day Saints, 2 n Ward ROLL CALL: Council Members Chang, Herrera, Mayor Pro Tem Ansari. Council Member Huff and Mayor O'Connor were excused. Also present were: James DeStefanQ, Deputy City Manager; David Doyle, Deputy City Manager; Craig Steele, Assistant City Attorney; David Liu, Director of Public Works, Bob Rose, Community Services Director; Linda Magnuson, Finance Director; MikeNelson, Communications & Marketing Director and Lynda Burgess, City Clerk. APPROVAL OF AGENDA.: DCMlDeStefano announced that Agenda Items. 3.A.2 and 6.14 should be continued to August 1, 2000. 3A. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATION'S: 3.A.1 Introduced David Doyle, Deputy City Manager. 3.A.2 Presentation of Certificates of Recognition to Volunteer Patrol Members Janet Austin, Pat Engelke and Nick Marsman for reaching 500 hrs. of service; and John Rowe and Jackie Warren for reaching 1000 hrs of service to the community,- continued to August 1, 2000. 3.x.3 Proclaimed July 27, 2000 as 'National Korean War Veterans Armistice Day.,` 3.A.4 Proclaimed July 29,2000 as McKinley Children's Center "Century of Caring" for severely abused and neglected children. 3.A.5 Pro -claimed July 2000 as "Parks & Recreation Month." 3B. CITY MANAGER REPORTS AND RECOMMENDATIONS: None 4. a. PUBLIC COMMENTS: Clair Harmony re City of Industry membership in the Tres Hermanos Conservation Authority. "Asked that DBARNOW,com place certain newspaper articles regarding this issue on their website. Jerry Hamilton Thanked Council for recognizing, the Veterans of the Korean War. JULY 18, 2004 PAGE -2 Clyde Hennessee - suggested that voters vote against all State propositions on the upcoming November ballot. Dr. Larry Rhodes re tree watering -can't be watered on Washington St. because there are too many cars parked there. Allen Wilson - correction to June 30, 2000 Minutes. Martha Bruske re State .Parole Office in D.B. 4.b RESPONSE TO PUBLIC COMMENTS: Bob Rose re tree watering responding to Dr. Larry Rhodes. 5. SCHEDULE OF FUTURE EVENTS: 5.1 CONCERTS IN THE PARK July 19, 2000 (Ramon and the L.A. Band - Rock Oldies, Motown and Disco) - 6:30 - 8:00 p.m., Sycamore Canyon Park, 22930 Golden Spgs. Dr. 5.2 PLANNING COMMISSION - July 25, 2000 - 7:00 p.m., AQMD Auditorium, 21865 E. Copley Dr: 5.3 CONCERTS IN THE PARK July 26, 2000 (Mike Henebry Orchestra - 30's -40's "Swing Era" Big Band) - 6:30 - 8:00 p.m., Sycamore Canyon Park, 22930 Golden Spgs. Dr. 5.4 JOINT MEETING OF PARKS AND RECREATION COMMISSIONAND TRAFFIC AND TRANSPORTATION COMMISSION - July 27, 2000 7:00 p.m., AQMD Room CC -8,, 21865 B. Copley Dr'. 5.5 WASTE TIRE AMNESTY DAY - July 29, 20100 - 9:00 a.m. - 2:00 p.m., L.A. County. Public Works, Road Division 417, 19865 E. Walnut Dr. S., Walnut. 5.6 CITY COUNCIL MEETING.- August 1, 2000 - 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.7 PLANNING COMMISSION - August 8, 2000 - 7:00 p.m., AQMD Auditorium, 21865 E. Copley Dr: 5.8 TRAFFIC AND TRANSPORTATION COMMISSION August 10, 2000 - 7;00 p.m., AQMD Board Hearing Room., 21865 E. Copley Dr. 5.9 NIGHT AT THE QUAKES - August 30, 2000- $10.00 per ticket Meet at 5:15 p.m.. at City Hail, 21660 E. Copley Dr. - Bus leaves City Hall at 5:30 p.m. 6. CONSENT CALENDAR: Moved by C/Cha.ng, seconded by C/Herrera to approve the Consent Calendar with the exception of Item No. 6.14. Motion carried 3-0-2 by the following Roll Call voter (C' /Huff and M/O'Connor absent) 6.1 APPROVED MINUTES* 6.1.1 Regular Meeting of June 20, 2000 - As submitted. 6.1.2 Special.Meeting of June 30, 2000 - As . - JULY 18, 2000 PAGE 3 6.2 RECEIVED AND FILED PLANNING COMMISSION MINUTES 6.2-.1 Regular Meeting of May 9, 2000. 6.2.2 Regular Meeting, of May.23, 2000. 6.3 RECEIVED AND FILED TRAFFIC AND TRANSPORTATION COMMISSION MINUTES 6.3.1 Special Meeting of April 20, 2000. 6.3.2 Regular Meeting of May 11, 2000. 6.4 RECEIVED AND FILED PARKS AND RECREATION COMMISSION MINUTES Regular Meeting of May 25, 2000. 6.5 APPROVED VOUCHER REGISTER - dated July 18, 2000 in the amount of $557,756.33. 6.6 REVIEWED AND APPROVED TREASURER'S REPORT Treasurer's Statement for the month,of May 2000, 6.7 DENIED CLAIM FOR DAMAGES Filed by Jose Cabral May 24, 2000" and referred the matter to the Risk Manager for further action. 6.$ APPROVED NOTICE OF COMPLETION FOR THE GOLDEN SPRINGS DRIVE/LEMON AVENUE STREET REHABILITATION AND MEDIAN IMPROVEMENTS PROJECT - accepted the work performed by Excel Paving Co. and authorized the City Clerk to file the Notice of Completion and release any retention amounts thirty-five days after recordation date. 6.-9 ADOPTED RESOLUTION NO. 2000-48: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR GRANT1NG CONSENT AND JURISDICTION TO THE COUNTY OF LOS ANGELES IN THE MATTER OF COUNTY LIGHTING DISTRICT LLA --1, DIAMOND BAR ZONE, CITY OF DIAMOND BAR:, PROJECTS 134-78 AND 214-87 - and directed the City Clerk to forward two fully_ executed copies of the Resolution to the L.A. County Department of Public Works. 6.10 APPROVED CONTRACT AMENDMENT WITH WEST COAST ARBORISTS TO ADD STREET TRETE WATERING SERVICE - Amendment No. 1 to the Street Tree Maintenance contract to add street tree watering services to the scope of work inan annual amount not to exceed $13,520 for the period July 1, 2000 through June 30, 2001. 6.11 a) AWARDED CONTRACT FOR CONSTRUCTION OF SPORTS FIELD LIGHTING AT PANTERA PARK - to M. Wilson Co. Contractors, Inca in the amount of $226,300, plus a contingency amount of $22,600 (10'0) for total authorization of $248,900. JULY 18, 2000 PAGE` 4 (b) AWARDED CONTRACT FOR CONSTRUCTION INSPECTION SERVICES FOR THE SPORTS FIELD .LIGHTING PROJECT AT PANTERA PARK - to D & J Engineering in the amount of $14,695, plus a contingency amount of $1,470, (10.%), for a total .authorization of $16,165, and authorized the City Manager to execute a purchase order for said amount. 6.12 AWARDED CONTRACT TO ARMENTROUT CONSULTANTS FOR EMERGENCY PREPAREDNESS SERVICES - beginning August .1, 2000.and ending June 30, 2001 in an amount not to exceed $17,000. 6.13 EXTENDED CONTRACT. FOR MINUTE SECRETARIAL SERVICES - with Carol A. Bennis for Minute Secretary services for City Council, Planning Commission, Parks & Recreation, Traffic & Transportation Commission, Lanterman Developmental Center Forensic Expansion Advisory Committee, Tres Herma.nos Conservation Authority, D.B. Community Foundation and Wildlife Corridor Conservation Authority meetings, etc, in the amount of $14,500 for the period August 1, 2060 through June 30, 2001, with a one-year renewal option for the City. 6.14 EXTENSI©N OF CONTRACTING SERV''ICES AGREEMENT WITH HULS ENVIRONMENTAL MANAGEMENT, LLC FOR INTEGRATED' ENVIRONMENTAL MANAGEMENT SERVICES -Since 1995, the City has contracted with Huls Environmental Management for consulting services addressing storm water, solid waste, recycling, waste prevention, and public outreach to achieve and maintain environmental compliance in an integrated fashion. The City's, agreement with this firm will expire on August 15, 2000. The existing contract allows the City to extend the contract: consequently, the City is prepared to extend the contract for another year. This extension will represent the fifth gear of contract extension - Continued to August 1, 2000. 6.15 EXTENDED CONTRACT WITHINTERNATIONALSERVICES, INC. FOR CROSSSING GUARD SERVICES - authorized the Mayor to extend the existing Crossing Guard contract with International Services, Inc. to July 31, 2002. 6.16 APPROVED AMENDMENT NO. 1 TO A PROFESSIONAL SERVICES AGREEMENT WITH ENVIRONMENTAL IMPACT;S'CIENCES FOR ON-CALL ENVIRONMENTAL SERVICES - in the amount of $15,000. 6.17 APPROVED AMENDMENT NO. 6 TO PROFESSIONAL SERVICES AGREEMENT WITH WITH BONTERRA CONSULTING REGARDING ENVIRONMENTAL SERVICES FOR TRACT NO. 52267 (PULTE) - in the amount of $19,686, 7. PUBLIC HEARINGS: None JULY 18, 2000 PAGE `5 8. OLD BUSINESS None 9. NEW BUSINESS, 9.1 COOPERATIVE AGREEMENT REGARDING THE CONSTRUCTION OF GRADE CROSSING SAFETY IMPROVEMENT AND GRADE SEPARATION PROJECTS BY THE ALAMEDA CORRIDOR -EAST (ACE). CONSTRUCTION? AUTHORITY- The ACE Project is designed to minimize traffic, noise, and air quality impacts to the community as a result of anticipated increased Alameda Corridor train traffic. A 35 -mile Corridor between downtown L.A. and the City of Pomona, the Project is a .corridor -wide improvement program which consists of public improvements along the old Southern. Pacific Line and the Union Pacific Line, including 21 grade separations (underpasses or overpasses), roadway widenings, restriping and parking controls near 13 grade crossings, and safety and signalization improvements at up to 55 grade crossings.. With a proposed 8 -year construction schedule, the ACE Project will be completed in two phases As part of the first phase, the Union Pacific crossing at Lemon Ave. will receive safety upgrade improvements. During the second phase, a grade separation project is planned on the Union Pacific Railroad line at Brea Canyon. Rd. near Washington St. Moved by C/Herrera,, seconded by C/Chang to authorize the Mayor to execute the Cooperative Agreement with the Alameda 'Corridor -East Construction_ Authority. Motion carried- 3 -0 -2 -by the following Roll Call vote: (C/Huff and M/O`Connor absent), 9.2 APPOINTMENTS TO THE INDUSTRY EAST ADVISORY COMMITTEE A project has been proposed in the City of Industry known as the Industry East Industrial Development Pro3ect. The City Council believes that it is appropriate to appoint an advisory committee made up of community members from which the Council would receive advice on all aspects of the project. An Industry East City Council subcommittee was previously farmed consisting of M/O'Connor and Council Member Huff. MPT/Ansar.i announced the following_ appointments to.the Advisory Committee: Cathleen Rose (Ansari) Robert Barro (Ansari) Ghazla Khan (Herrera) David Saylor (Herrera) Kathy Mayers (O'Connor) Jim Hayes (O'Connor) Louis Marcellin (Huff) JULY _ 18, ' 2000 PAGE 6 Matthew Tachdjian (Huff) Torn Sawyer (Chang) Henry Woo (Chang) Martha Bruske Mr. OPpenstein 9.3 APPOINTMENT TO THE PARKS AND RECREATION COMMISSION - Mark St. Amant (appointment by M/O' Connor) . C/Chang, seconded by MPT/A-4sari; Motion carried 3-0-2 by the following Roll Call vote. (C/Huff and M/O'Connor absent) 9.4, DISCUSSION OF CITY HAIL FLEXIBLE: WORK SCHEDULE - Directed staff to study the issue and report back to City Council. RECESS TO REDEVELOPMENT AGENCY 8:03 p.m. 1. CALL TO ORDER: Vice Chairman Chang called the meeting to order at '8:03 p.m. in the Auditorium of the South Coast Air Quality Management District, 21865 E. Copley Dr., Diamond. Bar, CA. ROLL CALL: Agency Members Ansari, Herrera., O'Connor, VC/Chang, C/Huff .Also present were: James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; Craig Steele, Assistant Agency Attorney; David Liu, Director of Public Storks,; Bob Rose, Community Services Director; Linda- Magnuson, Finance Director; Mike Nelson, Communications & Marketing Director and Lynda Burgess, Agency Secretary. 2, PUBLIC COMMENTS: Jeff Koontz, Exec. Dir., D.B. Chamber announced that the Business Directory is now available. 3, CONSENT CALENDAR: Moved by AM/Ansari, seconded by AM/Herrera to approve the Consent Calendar, Motion carried 3-0-2 by the following Roll Call vote (C/Huff and AM/O'Connor absent). 3.1 APPROVED MINUTES _ Regular Meeting of June 20, 2000 as submitted. 3.2 APPROVED VOUCHER REGISTER - dated July 18, 2000 $25,522.70. 3.3 REVIEWED AND APPROVED TREASURER'S REPORT - the Treasurer's Statement for May, 2000. 4. PUBLIC HEARINGS: None JULY 18, 2000 PAGE 7 . y Le, MINUTES OF THE CITY COUNCIL A?44pr REGULAR MEETING OF THE CITY OF DIAMOND BAR' JUNE 20, 2000 1. CLOSED SESSION: None 2. ` CALL TO ORDER: Mayer O'Connor called the regular City Council meeting to order at 6:55 p.m. in the Auditorium of the South Coast Air Quality Management District, 21865 E. Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by H.K. "Speed" Klinzing. INVOCATION: The invocation was given by Pastor. Matt Rader; Diamond Canyon Christian Church. ROLL CALL: Mayor O'Connor, and Council Members Chang, Herrera and Huff. Mayor Pro Tem Ansari was excused. Also present were: Terrence L. Belanger, City Manager; Michael Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director, Mike Nelson, , Communications & Marketing Director and Lynda Burgess, City Clerk. APPROVED AGENDA: As presented. 3. A. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.A.1 Presented Certificates to Lorbeer Middle School students Maryann Ramirez, Caroline Lam, Janali Torres, Diana Tith and Science Teacher Paul Boubion, in recognition of being among the 24 regional` semif"nalists in the 2000 Toshiba/NSTA ExploraVision Science Competition: 3. B. CITY MANAGER REPORTS AND RECOMMENDATIONS 3.B.1 Matter of City Committee Vacancies and Appointments Therefore. 3. B.1(a) Diamond Bar Community Foundation Board of Directors CM/Belanger explained that, due to the resignation of one of the ,Foundation Board Members, Council is accepting applications. Anyone interested in being considered for that vacancy should contact the City Manager's Office or the City Clerk's Office to obtain an application. PAGE 2 CITY COUNCIL 3.B.1(b) Wildlife Corridor Conservation Authority Advisory Committee M/O'Connor re -appointed Dexter MacBride and R. J. Willkomm to ,the Wildlife Corridor Conservation Authority Advisory Committee. 3.B.I(c) Community Advisory Committee for L.A. County Sheriff Department CWBelanger stated that one of the two Community Advisory Committee members had resigned. The citizens advisory group providescommunity input to the L.A. Diamond Bar/Walnut Station. Anyone interested ' in serving on the Advisory Committee should contact the City Manager's Office or the City Clerk's Office to obtain an application. 3.13.2(d) Industry East Development Advisory Committee CM/Belanger reported that Council indicated an interest in creating an 1ndustry East Development Advisory Committee and appointed a subcommittee of its members consisting of M/O'Connor and C/Huff. Individuals interested in being considered as a member of the Industry East Development Advisory Committee should submit their names on an application form for City Council consideration as soon as possible. Contact the City Clerk's Office orthe City Manager's Office to receive' an application form. 4. PUBLIC COMMENTS: Danielle Bisteffeldt, Miss D:B., announced upcoming Miss Diamond Bar Pageant events: Saturday, June 26 - Bone Marrow Drive at Standard Savings Bank in the Ralph's Center hosted by the Miss D.B. Pageant and Asians for Miracle Marrow Matches, 10:00 a.m. to 2:00 pm.; drive to benefit WINGS for canned food, non-perishable items, clothing for women and children, and toiletry items such as shampoo, soap, etc.) -donations, may be dropped off' at the WINGS donation box every Wednesday night at the Concerts in the Park at the Miss D.B. Pageant booth or at Taxperts, 365 S. D.B. Blvd., or contact the Pageant Director at 628-1355 for item pickup. Martha Bruske said she was still concerned about Agenda Item 38 City Manager Reports and Recommendations. She felt that Council should be careful not to discuss matters that do not appear on the agenda for discussion. She again expressed opposition to establishing an Industry East Development Advisory Committee. What is the purpose of the Committee. She believed the City should be communicating with all citizens in writing. The full impact of this proposed development, including modifications to Grand Ave. and Brea Canyon Rd. could be very detrimental to businesses and quality of life for the residents of D.B. The JUNE 20, 20000 PAGE 3 ' CITY COUNCIL Advisory Committee does not have a formal objective method of communicating to the general population. D.B. residents have a right to know what is happening in the community without having to attend City meetings. There has been no'itemized public financial disclosure on the Lanterman Advisory Committee, which she knew had cost the people well over $400,000 with no closure on the issue. How will the Council assure the public that another advisory committee will be different. Ignacio Covarrubias, 27 -year resident, has seen the City grow and deteriorate. He asked what happened to the Council's 10 -point program to address the city's graffiti problems. Darla Farrell reminded residents that the Lanterman Advisory Committee meeting would hold its meeting on July 10 She asked that the Lanterman Advisory Committee meetings be posted on the Council agenda under Schedule of Future Events. Council's response to Pubtic Comment questions and concerns: M/O'Connor responded to Martha Bruske that she envisioned the Industry East Project Advisory Committee as a method of communicating information to the residents. CM/Belanger responded to Ignacio Covarrubias that the City has a graffiti contract. The contractor's responsibility, is to respond within 24 (tours of notification of the existence of graffiti. There is a graffiti hot line for residents' use or they may call City Hall and staff will contact the contractor. Staff's experience is that the graffiti contractors respond in a timely fashion. OSS attempts to link graffiti with gang members. 5. SCHEDULE OF FUTURE EVENTS; 5.1 CONCERTS IN THE PARK - (Southland Band - Classic/Contemporary. Rock) - June 21, 2000 - 6:30p.m. - 8:00 p.m., Sycamore Canyon Park, 22930 Golden Springs Dr. 5.2 PARIS & RECREATION COMMISSION MEETING - June 22, 2000 - 7:00 p.m., SCAQMD Hearing Board Room, 21855 E. Copley Dr. 5.3 PLANNING COMMISSION - June 27, 2000 7:00 p.m., SGAQMD Auditorium, 21865 E. Copley Dr. 5.4 CITY ON-LINE MEETING - June 27, 2000 - 6:00 p.m., CC -2, SCAQMD, 21865 E. Copley Dr. 5.5 CONCERTS IN THE PARK - June 28, 2000 - (Upstream - Reggae and Calypso) - 6:30 p.m. to 8:00 p.m., Sycamore Canyon Park, 22930 Golden JUNE 20, 20000 PAGE 4 CITY COUNCIL Springs Dr. 5.6 4' OF JULY HOLIDAY - City Offices will be closed Tuesday, July 4, 2000 in observance of the e of July Holiday. City Offices will re -open Wednesday, July 5, 2040. 5.7 CONCERTS IN THE PARK -'July 5, 2000 - (Galaxy- U.S. Air Force Pop Variety Group - Patriotic Music) 6:34 p.m.- 8:00 p.m., Sycamore; Canyon Park, 22930 Golden Springs Dr. 5.8 CITY COUNCIL MEETING - June 30, 2000 - 2:00 p.m., Conference Room A, City Hall, 21660 E. Copley Dr. 5.9 CONCERTS IN THE PARK - July 12, 2000 - (Hired Guns - Country and Western) - 6:30 p.m. - 8:00 p.m., Sycamore Canyon Park, 22930 Golden Springs Dr. 5.10 DIAMOND BAR NIGHT AT THE QUAKES STADIUM -August 30, 2000 - Bus leaves City Hall at 5:30p.m,, Game Time 7:00 -p.m. $101person includes r/t transportation, refreshments and preferred seating. 6. CONSENT CALENDAR: CfHuff moved, C/Herrera seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote with Mf0'Connor voting NO on item No. 6.11 because City policy was not adhered to. AYES: COUNCIL MEMBERS - Chang, Herrera, Fluff, Mi0'Connor NOES: COUNCIL MEMBERS None ABSENT: COUNCIL MEMBERS • MPT/Ansari j 6.1 APPROVED MINUTES: 6.1.1 Special Meeting of May 30, 2000 - As amended. 6.1.2 Study Session of June 6, 2000 - As submitted: I 6.1.3 Regular Meeting of June 6, 2000 - Continued to June 30, 2000. i 6.2 RECEIVED & FILED TRAFFIC & TFL4NSPORTATION COMMISSION MINUTES: 6.2.1 Regular Meeting g of.February 10, 2000.1 6.2.2 Regular Meeting of March 9, 2000: JUNE 20, 20000 PAGE 5 CITY COUNCIL 6.3 APPROVED VOUCHER REGISTER - dated June 20, 2000 in the amount of $421,694.60 with M/O'Connor abstaining from approval of a total of $211.50 due tor a potential conflict of interest relating to the Lanterman Forensic ExpansionProject 6.4 RECEIVED, ACCEPTED AND FILED PROPOSITION A LOCAL RETURN FUND, PROPOSITION C LOCAL RETURN FUND AND TRANSPORTATION DEVELOPMENT ACT AUDITS FOR THE FISCAL YEARS ENDED JUNE 30, 1999 AND ;1 998: 6.5 EXONERATED FOUR SURETY GRADING BONDS (FAITHFUL PERFORMANCE, LABOR & MATERIAL) FOR LOTS IN TRACT 39679 FOR OPUS WEST CONSTRUCTION CORPORATION - The Principal, Opus West Construction Corp., (a) #11141645645 for $11,316.60 posted with the City on March 4, 1999; (b) #11141645694 for $12,758.40 posted with the City on April 28,1999;, (c) #1114,16457 02 for $8,269.29 posted with the City on May 5, 1999; (d) #11141645744 for $14,628.60 posted with the City on May 26, 1999; and that the City Clerk notify the Principal and Surety of this action. 6.6 APPROVED ESTABLISHMENT OF OPEN PURCHASE ORDER WITH XEROX CORPORATION FOR MAINTENANCE OF PHOTOCOPIERS FOR FY 2000-01 - in the amount of $20,000 with the Xerox Corp. for maintenance of two Xerox copy machines for FY 2000-01. 6.7 (a) AWARDED CONSTRUCTION CONTRACT FOR AREA 2 SLURRY SEAL_ - to California Pavement Maintenance Company, Inc. for the Area 2 Slurry Seal Project in an amount not to exceed $485,518.13 and authorized a contingency amount of $30,000 for project change orders to be approved by the City Manager, fora total authorization of $515,518,13: (b) AWARDED CONSTRUCTION CONTRACT FOR AREA 2 SLURRY SEAL - ARAM OVERLAY PROJECT - to Manhole Adjusting for the Area 2 Slurry Seal- ARAM Overlay Project in an amount not to exceed $112,636.68 and authorized a contingency amount of $4,000 for project change orders to be approved by the City Manager, for a total authorization of $116,636 68. (c) AREA 2 SLURRY SEAL - CONSTRUCTION ADMINISTRATION AND INSPECTION SERVICES to GF&Friedrich & Associates, Inc. for the Area 2 Slurry Seal Project and the Area 2 Slurry Seal - Asphalt Rubber and Aggregate Membrane (ARAM)' Overlay Project in an amount not to exceed $31,500 and authorized a contingency amount of $300 for contract amendments to be approved by the City Manager, for total authorization of $31,800: JUNE 20, 20000 PAGE 6 CITY COUNCIL 6.8 ADOPTED RESOLUTION NO. 2000-40: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DESIGNATING THE SKATE PARK AT PETERSON PARKAS A SKATEBOARDING FACILITY. 6.9 APPROVED SECOND READING BY TITLE ONLY AND ADOPTED ORDINANCE NO 04(2000): AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING THE CITY OF DIAMOND BAR MUNICIPAL CODE BY ADDING CHAPTER 8.25, RELATING TO VECTOR CONTROL AND MANAGEMENT CHAPTER 8.25. 6.10 CONTINUED TO JUNE 30, 2000 EXTENSION OF BUS STOP SHELTER AGREEMENT - on July 1, 2000, Council awarded a contract to Eller Media Company to provide bus stop shelters and benches. The contract is scheduled to expire on June 30, 2000, unless extended, Section 15 of the agreement allows the contract to be extended by mutual 'agreement ; of Council and EllerMedia. Eller is requesting a seven-year extension. They are offering the same $24,000 payment per year to the City as in the current agreement in addition to the following: All existing bus stop shelters will be removed and replaced with new shelters, the design to be determined by the City; ten additional shelter locations to be added; all existing concrete bus stop benches will be removed and 'replaced with new concrete benches, design to be determined by the City; concrete trash containers will be installed next to each concrete bench, design to be determined by the City; service to trash containers in front of Kmart Center will be increased to five days per week; and all costs for work related to the above items will be borne by Eller Media Company. It is recommended that the City Council approve Amendment No. 2 to the Bus Stop Shelter Agreement with Eller Media Co.', extending the contract for seven years, from July 1 2000 to June 30, 2007. 6.11 _APPROVED CONTRACT AMENDMENT FOR SHEPPARD, MULLIN, RICHTER AND HAMPTON, LLP - in the amount of $10,000. (M/O'Connor voted NO on this item.) -7. OLD BUSINESS: 7.1 (a) RESOLUTION NO. 2000-41: A RESOLUTION OF THE CITY COUNCIL OF THE. CITY OF DIAMOND BAR LEVYING AN ASSESSMENT ON CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 38 FOR THE FISCAL YEAR 2000-2001 - On June 6, 2000, Council approved the Engineer's Report and adopted Resolution No. 2000-36 to declare the City's intention to levy and collect assessments for District No. 38. Council also set June 20, 2000 as the public hearing date on the levy of the proposed assessments on assessable lots within this District for FY 2000=2001. The assessment for FY 2000-2001 is proposed,to remain at JUNE 20, 20000 PAGE 7 CITY COUNCIL $15.00 per parcel. (b) RESOLUTION NO. 2000-42: A` .RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR LEVYING AN ASSESSMENT ON CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 39 FOR THE FISCAL YEAR 1000-2001 - ON June 6, 2000, Council approved the Engineer's Report and adopted Resolution No. 2000-37 to declare the City's intention to levy and collect assessments for District No. 39. Council also set ,June 20, 2000 as the public hearing date on the levy of the proposed assessments on assessable lots within this District for FY 2000-2001 The assessmentfor FY 2000-2001 is proposed to remain at $130.00 per parcel. (c) RESOLUTION NO. 2000-43: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR LEVYING AN ASSESSMENT ON CITY OF DIAMOND BAR' LANDSCAPING ASSESSMENT DISTRICT NO. 41 FOR THE FISCAL YEAR 2000-2001 - On June 6, 2000, Council approved the Engineer's Report and adopted Resolution No. 2000-38 to declare the City's intention to Ievy and collect assessments for District No. 41. Council also set June 20, 2000 as the public hearing date on the levy of the proposed assessments on assessable lots within this ,District for FY 2000-2001. The assessment for FY 2000-2001 is proposed to remain at $220.50 per parcel. M/O'Connor opened the Public Hearing. In response to Allen Wilson inquiring into whether an increase in the per parcel rate would be subject to Proposition 218, CM/Belanger responded "Yes." There being no further testimony offered, M/O'Connor closed the Public Hearing. C/Herrera moved, C/Chafing seconded, to adopt Resolutions No. 2000-41 for LAD No. 38; 2000-42 for LAD No. 39; and 2000-43 for LAD 41. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Chang, Herrera, Huff, M/O'Connor NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS`- MPT/Ansari 7.2 (a) CONTINUED HEARING FROM JUNE 6, 2oob RESOLUTION NO. 2000-44: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 2000 AND ENDING JUNE 30,'2000 INCLUDING MAINTENANCE AND JUNE 20, 20000 PAGE 8 CITY COUNCIL OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS AND APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH. (b) RESOLUTION NO. 2000-45: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, ADOPTING THE STATEMENT OF INVESTMENT POLICY. (c) RESOLUTION NO. 2000-46: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, SETTING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2000-2001 FOR THE CITY OF 'DIAMOND BAR 1N ACCORDANCE WITH THE PROVISIONSOF DIVISION 9 OF TITLE 1 'OF THE GOVERNMENT CODE, (d) RESOLUTION NO. 96-53M:' A RESOLUTION OF THE CITY OF DIAMOND BAR SETTING FORTH PERSONNEL MULES AND REGULATIONS REGARDING THE PAYMENT OF SALARIES, SICK LEAVE, VACATIONS, LEAVES OF ABSENCES, AND OTHER REGULATIONS - At its June 6, 2000' meeting, Council held a study session to discuss the proposed budget for FY 2000-2001. Included in the discussion were proposed changes to salaries and benefits as recommended by the Finance Committee. Salary and benefit changes included an increase in Cafeteria Benefits of $25' per month, Public Employees Retirement System (PERS) 2% at 55 Retirement Benefit, Cost of Living Adjustment (COLA) of 3%, and salary and reclassification adjustments. Salary adjustments included the positions of Administrative Assistant, Community Services positions of Administrative Assistant, Community Services Assistant; Development Services Assistant, and Senior Administrative Assistant. Reclassifications include the position of Deputy Public Works Director to Public Works',Director,'one Community Services Secretary to Administrative Secretary, Account Clerk 11 to Senior Account Clerk and 314 Engineering Technician to full-time Assistant Engineer. The proposed salary and1 benefit changes were incorporated into the proposed budget document. It was the consensus of Council during the study session to approve the proposed salary'., and benefit' changes as recommended by the Finance Committee. MIO'Connor opened the Public Hearing. There being no testimony offered, M10'Connor closed the Public Hearing. M/O'Connor suggested that the Peterson Park Drainage Improvement budget item of $405,000 be taken from General Fund Reserves and that the same amount remain in the Darks and Facilities Development Fund. Council JUNE 20, 20000 PAGE 9 CITY COUNCIL concurred Following discussion, C/Herrera moved, C/Chang seconded, to adopt Resolution No. 2000-44 approving and adopting a Budget for FY 2000-2000; Resolution No. 2000-45 adopting the Statement of Investment Policy; Resolution No. 2000-46 establishing the FY 2000-2001 Appropriations Limit at $18,772;045 and Resolution No. 96-53M setting forth Personnel Rules and Regulations.Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS Chang, Herrera Huff, M/O'Connor NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBBERS'- MPT1Ansari (e) AWARD OF STREET MAINTENANCE SERVICES CONTRACT TO MCE CORPORATION - As of June 30, 2000, the existing Street Maintenance Services contract with Charles Abbott Associates will expire. On March 7, 2000, the Department of Community and Development Services - Public Works Division;distributed a Request for Proposals for the Street. Maintenance Contract. Four proposals were received on April 12, 2000 from MCE Corp., Charles Abbott Associates, Excel Paving, Inc. and Berryman & Hennigar. In guaranteeing a high level, timely and cost effective street maintenance program while adhering to the budget, staff recommended MCE Corp. as the most qualified and responsible proposer. M/O'Connor opened the Public Hearing. There being no testimony offered, M/+O'Connor closed the Public Hearing. C/Chang moved, C/Haff seconded, to award a five-year Street Maintenance Services Contract (FY 2000-2001 to FY 2004-2005) to MCE Corp. in the amount of $279,455. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Chang, Herrera, Huff, M/O'Connor NOES: COUNCIL MEMBERS None ABSENT: COUNCIL MEMBERS - MPT/Ansari Maynard Crawford, President, MCE, stated that he looked forward' a long- term, mutually beneficial working arrangement with the City. !VICE was incorporated in 1983 and in 1984, began working with the City of Dublin and is now in its Ie year with that City. MCE works with a number of other cities as well. He commended staff on their professional and detailed approach to the RFP process. It is not often that a selection committee visits an MCE project and as a result, he believed that a lasting partnership will benefit D.B. 8. OLD BUSINESS: None 9. JUNE 20, 20000 PAGE 10 CITY COUNCIL 9. NEW BUSINESS. 9.1 LEGISLATIVE SUBCOMMITTEE REPORT On June 8, 2000, the Legislative Subcommittee met to discuss several legislative items. Report given by CfHerrera and C/Chang. (A) Resolution No. 2000 -XX - a Resolution supporting the simplification of sales and use taxes. Allen Wilson expressed concern about the proposed language. He is employed by an Internet company and is subject to employee taxes. He felt Congress is taking the right action` by extending the moratorium for five years. Individuals who purchase goods through the Internet are subject to sales tax, which is generated back to the cities: ,teff Koontz, Executive Director, D.B. Chamber of Commerce, said that unless there is a nationwide taxing system, disparity will continue to exist. The City is dependent upon the sales tax revenue generated within the City and it is an unfortunate method to try and fund the City. Citizens' benefit from the sales tax base, which helps to support services provided to the citizens. The City needs businesses withinthe City that are generating sales tax revenue to help support. Internet growth is a wonderful thing but it needs to be curtailed because it is hurting local businesses that support the City. Council agreed to send a letter recommending that Congress actively pursue an equitable manner in assessing sales fax on Internet purchases. Send copy to ICSC. (B) Resolution No. 2000 -,?EIC; A resolution in support of AB 1982. Council agreed to write a letter of support. (C) Resolutions No. 2000-46: A resolution in opposition of SB 1497 and AB 1930, which would have the +effect of stopping the 710 -freeway extension. Allen Wilson supported the resolution and recommended that a certified copy of the resolution be forwarded to Assembly Member Jeff Scott and Senator Adam Schiff. Lt. Fosselman, Walnut/C1, B. Sheriff's Station, was born and raised in South Pasadena and has been aware of the 710 problem for many years. South Pasadena has elected to have the freeway, continue in a different route up the Arroyo Seco than what has been proposed by the State, which would eliminate most of the homes around the high school, destroy thousands of JUNE 20, 20000 RAGE 11 CITY COUNCIL trees and eliminate some very old Green :& Green architectural homes on Meridian that could not be replaced. It would be very similar to running a freeway through the City of D. B. C/buff said that the Council of Governments Transportation Committee voted 29-1 to support the resolution. The extension of the 710 freeway would benefit D.B. as well as other regional cities. Council agreed to adopt Resolution 2000-46 in opposition to SB 1497 and AB 1930. (D) SB402, Compulsory and Binding Arbitration, Council agreed to send a letter of opposition. (E) AB 2641, Residential Care Facilities. Council agreed to send a letter of support. (F) SB 1485, Crime Lab Bill.' Martha Bruske said if voters in other parts of the state to not want this bill passed, their representatives are responsible for voting accordingly. it passed in L.A. County and that is the end of Council's responsibility. ,Jeff Koontz asked how the funding of the crime lab would work. CM/Belanger responded that Proposition 15 proposed to build the facilities using bonds. This legislation proposes to Use State resources to construct the facility at Cal State L.A. There is an approximate $13.5 and $15 billion surplus in the current fiscal year and this is a one time expenditure. State monies rather than bond monies will be used to build the facility, C/Herrera explained that this is a bill to update all forensic labs throughout the State and not just in this immediate area. There is a significant endorsement list of peoplelentities that are supporting this bill. Council agreed to send a letter of support: (G) AB2742 Transportation funding. Council agreed to send a letter of support. (H) Discussion pertaining to antitrust activities such as supermarket grocery chains maintaining leases for vacant stores to prevent . I JUNE 20, 20000 PAGE 12 CITY COUNCIL Competition. Council agreed to direct staff to work with legislative advocate to propose legislation. (ly Request from International Council of Shopping Centers (ICSC) to oppose the extension of an existing ban on Internet taxes for five years. Council agreed to send -ICSCa copy of letter as directed in (A): (J) Request to endorse Compressed Natural Gas. Council requested staff to obtain more information on this item. (K) H:R. 701, Conservation and Reinvestment Act,. Reviewed for informational purposes only - no recommendation. (L) AB1969 Storm Water. Reviewed for informational purposes only no recommendation. (M) A132492, Storm Water. Reviewed for informational purposes only no recommendation. RECESS TO REDEVELOPMENT AGENCY: M/O'Connor recessed the City Council meeting to the Redevelopment Agency meeting at 9:04 p.m. RECONVENE CITY COUNCIL MEETING M/O'Connor reconvened the City Council meeting at 9:12 p.m. 10. COUNCIL SUB -COMMITTEE REPORTS AND MEMBER COMMENTS: C stated that, on June 7, the City hosted visitors from China who were very impressed by how well Q.B. is managed. On June 9. and 10, the D.B. Sheriff's Substation reception and subsequent open house were held. Allso on June 9, he was invited to join the commencement ceremonies at the CalPaly Pomona School of Business Administration_ OnJune 13, he and M/O'Connor participated in the Senior Father's Day festivities with the Senior group- On June 14 he attended the Friends of the Library. Advisory Committee meeting. The recent Wine Soiree raised about $25,000 for the library. The bookstore, which is manned by volunteers, continues to raise money to support the library. He encouraged citizens to visit the bookstore with their children. The Friends of the Library has invited teachers to attend'a reception and participate in devising a list of books that they recommend for their students. The Friends of the Library will participate in the purchase of JUNE20, 20000 PAGE 13 CITY COUNCIL recommended books for the library. On June 17, he and M1O'Connor participated in closing ceremonies for the Little League. Later that evening, he attended' the Chinese Association's annual party, which was supported by many community members and schools. ClHuff asked how staff has followed up on the issue of motorized skateboards. CA/Jenkins responded that motorized skateboards are regulated by the California' Vehicle Code. CM/Belanger said he was unaware of any incidents of motorized skateboards. This matter will be on the July 13 Traffic and Transportation Commission agenda. C/Huff asked for feedback from the Sheriff's Department regarding motorized skateboards. He has witnessed several instances of these skateboards and he would like to know what the City's policy will be. M/O'Connor said she received telephone calls from Diamond Heights softball team members about the danger of the motorized skateboards at Peterson Park. Her understanding is that these devices are a citable offense. CM/Belanger believed that the Municipal Code prohibits these types of vehicles on City sidewalks. M/O'Connor asked why this matter needs to go to the Traffic' and Transportation Commission. CMlBelanger said,,that during tomorrow's staff` meeting, the Sheriffs Department will be directed to enforce the code. The matter will also be taken to the Traffic and Transportation Commission for emphasis. C/Huff stated that on June 10, he read an article about Chino Hills' special Saturday meeting during which they considered accepting the City of Industry as a full member of the Tres Hermanos Conservation Authority. Chino Hills voted 2-2 not to bring City of Industry in as a full member. In celebration of Fathers' Day, he had the opportunity to spend the day on a:boat fishing with his son and nephew at Lake Mead. He misses his son who is serving in the army in Germany; C/Herrera congratulated recent Nigh school and college graduates and wished them luck in their future endeavors. She announced that she would be in Sacramento next week for the long-awaited State Advisory Committee meeting on Restructuring for Developmental service Centers - June 28 and 29. She will report back on. information obtained during the meeting. She suggested that Council go dark on July 4 and continue its business cin July 18. JUNE 20, 20000 PAGE 14 CITY COUNCIL MiO'Connor said she that there will be a Warrant Register needing approval between now and July 18. The Council concurred to schedule:a brief Council meeting on Friday, June 30 at 2:00 p.m. in the City Hall Conference Room. The primary business will be to approve the Warrant Register: MfO'Connor reported that on June 7, she attended the Sanitation District Tour. On June 8, she served as mistress of ceremonies for the Meals on Wheels Recognition Luncheon during which the drivers'were recognized. As previously mentioned, on June 9 the Sheriff's Booster Club held a barbecue and on June, 10 the Sheriffs Department held an open house at the Walnut[D B, station. She thanked Deputy St. Amant and his team for their participation. On June 11, she attended the West Covina Filipino Chamber of Commerce Heritage Day. She also attended the Senior's Fathers' Day Luncheon, during which she reported on different aspects of the City and received their comments. The Seniors were concerned about when the Brea Canyon streetscape will occur_ The item is included In the 200012001 FY budget. On June 14, she attended meetings with M&H Management concerning the Ralph's location and with rMajestic Realty concerning the Industry East project. She reported that the City of Industry and Majestic Realty are open-minded about the concerns of D.B. The City of Industry's Traffic Engineering consultant, together. with D.B.'s Traffic Engineering consultant, met to discuss different options on traffic' mitigation measures. She was encouraged by the on-going dialogue with the City of Industry. She thanked staff and Council Members for their participation. On June 15, the Finance Committee met. On June 17, she and C1Chang attended the Little League Closing Ceremonies. The Little League's big fundraiser this year was a raffle for a Volkswagen Beetle. The Little League sold in excess o 20,000 tickets at $1.00 each. It was her distinct, pleasure to draw the winning ticket. The automobile went to a D.B.'family, Torii and Shirley Sawyer. She teaches at Golden Springs Elementary School and he owns Pro -Sports. It is very rewarding to know that a family that has contributed so much to D.B. received this prize. She also attended the annual Chinese Fund Raising `Event: Many residents and prominent politicians participated. She echoed C/Herrera's congratulations to all> of the graduates. Her daughter graduated from high school this year and at'least two staff members had graduates from D. 13. H. S. She wished everyone a happy and safe Fourth of July. She encouraged residents to attendi the Concerts in the Park series beginning tomorrow evening. Council Members will be in attendance and local organizations are sponsoring fundraising food booths. She wished a happy birthday to C/Herrera and she hoped MPTJAnsariwas feeling better. At the request of C/Chang CMfBelanger recommended that the SCAQMD proposal for location of City Hall at their facility be considered during the Council's June 30 meeting. ADJOURNMENT: There being no further business to conduct, WO'Connor adjourned the meeting at 9;45 p.m. to Friday, June 30, 2000 at 2:00 p.m. in Conference Room A, City 21 MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY -ORA OF DIAMOND BAR JUNE 30, 2000 1. CLOSED SESSION: None 2. CALL TO ORDER: Mayor O'Connor called the regular City Council meeting to order at 2:00 p.m. in the Auditorium of the South Coast Air Quality Management District, 21865 E. Copley Drive, Diamond gar, California. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Mayor O'Connor. INVOCATION: None ROLL CALL: Mayor O'Connor, Mayor Pro Tem Ansari and Council Members Herrera and Huff.` Council Member Chang was excused_ Also present were: TerrenceL. Belanger, City Manager; Michael Jenkins, City Attorney;, Gina. Tharani, Accountant 11;- Teresa Arevalo,' Senior Administrative Assistant and Lynda Burgess, City Clerk, APPROVAL OF AGENDA: As presented. 3. A. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None 3. B. CITY MANAGER REPORTS AND RECOMMENDATIONS: None 4; PUBLIC COMMENTS: None offered. 5. SCHEDULE` OF FUTURE EVENTS.' 5.1 JULY 4T" HOLIDAY - City Offices will be closed Tuesday, July 4, 2000 in observance of the July 4" Holiday. Offices will re -open Wednesday, July 5, 2000. 5.2 CONCERTS IN THE PARK - July 5, 2000 - (Galaxy - U.S. Air Farce Pop VarietyGroup - Patriotic Music - 6:30 to 8:00 .m. P � p ,Sycamore Canyon Park, , 22930 E. Copley Dr. 5.3 LANTERMAN ADVISORY COMMITTEE - July 10, 2000 - 7:00 p.m., SCAQMD Room CC78, 21865 E. Copley Dr. 5.4 PLANNING COMMISSION - July 11, 2000 - 7:00 p.m., SCAQMD Auditorium, 21865 E. Copley Dr: 5.5 CONCERTS IN THE PARK - July 12, 2000 - (Hired Guns - Country and Western) - 8:30 p.m. to 8:00 p.m., Sycamore Canyon Park, 22930 Golden Springs Dr. a JUNE 30, 2000 PAGE 2 CITY COUNCIL SPECIAL MEETING 5.6 TRAFFIC AND TRANSPORTATION COMMISSION - July 13,2000 - 7:00 p.m., SCAQMD Hearing Board Room, 21865 E. Copley Dr. 5.7 SKATEBOARD PARK OPENING - July 15, 2000 10:00 a.m., Peterson Park, 24142 E. Sylvan Glen Dr. 5.8 , CITY COUNCIL MEETING - July 18, 2000 - 6:30 p.m., SCAQMD Auditorium, 21865 E. Copley Dr. 6. CONSENT CALENDAR: MPTfAnsari moved, C1Huff seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll. Call vote: 7. 91 AYES: COUNCIL MEMBERS Herrera, Huff, MPT/Ansari, WO'!Connor NOES: COUNCIL MEMBERS None ABSENT: COUNCIL MEMBERS - Chang 6.1APPROVED MINUTES Regular Meeting of June 6, 2000 As submitted. Continued from June 20, 2000, 6.2 APPROVED VOUCHER REGISTER dated June 30, 2000 in the amount of $995;889.32 with M10'Connor abstaining from approval of P.O. 9260 for $60.00; P.O. 9885 for $6,387.93; Sue Sisk for $243.56 and P.O. 8893 for $7.98 due to a potential conflict of interest relating to the Lanterman Forensic Expansion Project. 6.8 SUPPORTED AB 769 (Margett and Firebaugh) - and directed the Mayor to send a letter of support to all Legislators and the Governor. PUBLIC HEARINGS: None OLD BUSINESS: None NEW BUSINESS: 9.1 PROPOSAL FOR THE LEASE OF CITY HALL SPACE AT THE SCAQMD HEADQUARTERS BUILDING - Over the past few weeps there have been discussions between SCAQMD and City staff regarding the possibility of leasing office space (12,117 square feet) at the SCAQMD Headquarters Building. The purpose of the discussion was for the relocation of City Hall offices from the current "216+69 E. Copley Drive location to the SCAQMD Headquarters Building at 21865 E. Copley Drive. Jeff Koontz, 'Executive Director, D.B. Chamber of Commerce, asked if staff is aware of the possibility of other entities, such as the D.B. Chamber of Commerce, being able to lease space in the same building. JUNE 30, 2000 PAGE 3 CITY COUNCIL SPECIAL MEETING Eric Stone asked staff. to repeat the explanation of the proposed lease rate structure and the current lease rate structure. Martha Bruske said she is very pleased with the prospect of the City Hall moving to SCAQMD. She asked if the proposed space is secure. GWBelanger explained the SCAQMD's security system. Allen; Wilson liked the proposal. He was concerned that the space should be referred to as "The Diamond Bar Government Center." Al Rumpilla endorsed the movement of the City Hall facilities to the SCAQMD Headquarters Building_ Eric Stene concurred with Allen Wilson about the name of the facility. CM/Belanger stated that the philosophy proposed by the SCAQMD is that if the City were to move into the facility there would be three governmental agencies: SCAQMD, U.S, Treasury Department and the City of Diamond Bar. There is a real interest on the part of the SCAQMD to have that facility be perceived as a governmental facility as; opposed to SCAQMD. C/Huff asked if staff has looked at the move -in costs, such as installation of telephone lines, tenant improvements, etc. CM/Belanger responded. that staff had not yet determined the associated moving costs. The report indicates that staff will provide a move in program budget analysis. The current office setup at SCAQMD can be modified to fit the needs of the City Hall space. There will be tenant improvement costs associated:'. These costs will be provided at the time the final lease agreement comes to Council; Moved by C/Herrera, seconded by C/Huff,to accept the offer made by the South Coast Air Quality' Management District and direct staff to bring back a final lease agreement and budget proposal for the °change in City Hall location. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS- Herrera, Huff, MPTAnsari, M/O'Connor NOES: COUNCIL` MEMBERS None ABSENT: COUNCIL MEMBERS - Chang 9.2 MATTER OF REMOVAL OF PARKS AND RECREATION COMMISSIONER. Eric Stone explained why he believed he was qualified to serve as a Parks and Recreation Commissioner according to the Commission's Mission Statement and the Commissioner's handbook. He stated that in no way JUNE 30, 2000 PAGE 4 CITY COUNCIL SPECIAL MEETING whatsoever had he used public office for'personal gain. However, he was told that it is the opinion of others to the contrary. He requested that Council allow him time to consider and respond to the information surrounding his inquiry regarding a possible cellular site at Peterson Park. At no time was he told that the information he was seeking was not intended for public disclosure. He then offered his resignation with the caveat that the Council reject the resignation and find him qualified for the position of Parks & Recreation Commissioner. M/O'Connor accepted Eric Stone's resignation from the Parks & Recreation Commission. RECESS TO REDEVELOPMENT AGENCY: M/O'Connor recessed the City Council meeting to the Redevelopment Agency meeting at 3.10 p.m. RECONVENE CITY COUNCILMEETING: WO'Connor reconvened the City Council meeting at 3:11 p.m. 10. COUNCIL SUB -COMMITTEE DEPORTS AND MEMBER COMMENTS: None offered. 1,1. ADJOURNMENT: There being no further business to conduct, M10'Connor adjourned the meeting at 3A2 2 p. m. ` LYNDA BURGESS, City Clerk ATTEST: Deborah H. O'Connor, Mayor May 9, 2000 PAGE 4 PLANNING'COAMUSSION to accept the proposed two -car garage alternatives for the 13 lots, those lots would be specifically identified by parcel number within CC&R's and the Buyers' Awareness Package subject to a five -bedroom maximum. y 2) That the developer submit landscape plans to describe in greater detail the proposed front yard landscaping for each of the homes: DCM/DeStefano stated that with respect to the front yard landscaping of the proposed homes, the Planning Commission has been forwarded a copy, of the proposed plans. Staff has reviewed the plans and find them to be acceptable. These plans meet the guidelines that have been created by the City's Planning Commission and City Council and provide a significant amount of turf, ground cover, shrubs and trees. In addition, the developer will be installing irrigation for each of the buyers, the sum total of which will provide an instant landscaped street scape. Staff is concerned with the issue of front yard areas becoming concrete which the City's Development Code prohibits. To further insure compliance, staff has suggested that this issue be raised within the CC&R's to avoid similar issues that the City has had with new homepurchasers. 3) That an estimate be provided of the number of on -street parking spaces available within this project. DCM/DeStefano stated that the developer has reported that there are approximately 266 twenty- five foot on -street parking spaces available throughout' this project. Staff has confirmed that this number is appropriate and appears to take into account fire hydrants; corners, etc, and does not include the spine of street from Tin Drive up to the first cul-de-sac. 4) That the site plan be revised to further reflect some of the concerns over the specific citing of each dwelling unit on its lot as well as, a further delineation of the architectural style proposed and model proposed for each lot. DCM/DeStefano stated that the developer has concurred with staff that on the lots that exceed a 30 to 35 foot rear yard setback, a staggering of some of these units will be considered. This would create a more inviting street scape than a long row of houses that have the exact same front yard setback. The Planning Commission has been provided a more detailed description of each of the different elevation styles which delineates each of the architect's styles, each of the model units, and each of the product type. Staff is satisfied as to the variation of product type. 5) More information and detail regarding the entry gate off of Tin Drive and the entry gate off of FLghcrest Drive in terms of insuring sufficient queuing/stacking capacity for vehicles to get in and out of this site and to review potential design changes to be explored by the applicant to further insure sufficient capacity at the Tin Drive gate. May 9, 2000 PAGE 5 PLANNING COMMISSION DCM/DeStefano explained that the Highcrest Drive gate at the upper elevation of the site is proposed to be an emergency ingress/egress only design. That concept has been reviewed with and requires final concurrence with both captains of both fire department stations that would be reporting to this site. Tin Drive will terminate at Diamond Bar Boulevard and will turn into the new Pulte project name "Crestview Drive" upon entrance to the site.'. With the signalization that :Pulte will be constructing, a sign will indicate that one of the streets is public and one of the streets is private. The developer, has considered the Commission's concern about the stacking bf vehicles entering the project site. This is the only ingress/egress and the matter has:been ~ discussed with the City's Engineer who has indicated that there must be one foot of stacking for every dwelling unit within the project. This project has 127 dwellingunits. The Traffic Engineer is suggesting that there should be at least 127 feet of stacking room. The prior proposal indicated 120 feet and the proposal has been -:revised to illustrate130 feet of stacking area. The developer r wash staff aced furlher consider he s to. possibility of e capacity of vehicles to get into this site by working lengtheningto the left turn pocket from its present design of 185 feet to at least 220 feet. The developer has also added aright tum/deceleration lane of approximately 180 feet in length to allow a safer access to the project site. Upon entering the site, a split'drivewayseparates visitors and residents. This additional pocket supplies an additional 110' feet of queuing within the gate entry. Staff is recommending approval of this alternative which doubles the capacity. DCNMeStefano stated that the Planning Commission discussed the possibility of pushing the entry gate further into the project.' 'There is a point at which that scenario becomes difficult for the motorists due to the rise of about 65 feet from the entry to the first cul-de-sac. The run from where the houses begin down to the gate area about 500 feet is at about a 14 percent grade leading down to a lesser grade. Pushing the gate further into the slope increases the grade on Tin Drive. Staff would recommend that the grade not be increased beyond 14 percent. DCM/DeStefano further stated that with these responses, staff believes that the developer has addressed the issues of concern expressed by the' Commission. Staff is satisfied with the developer's proposal and therefore recommend& approval based upon the current conditions and proposed chanties contained within the resolution. C/Tye asked for clarification of on -street parking statistics. DCM/DeStefano responded that the 266 spaces incorporates the areas for driveways, fire hydrants and so forth meaning that those spaces have been discounted. DCM/DeStefano indicated to C/Tye that staff is recommending that the matter of disallowing garage conversions be handled through the CC&R's which are 'recorded; and through the Buyers' Awareness Package. The Planning Commission may wish to handle this in a different manner. May 9, 2000 PAGE 6 PLANNING CON MISSION C/Tye'said he wants the tightest restriction possible with respect to Condition 5. u) 3. on page l l "There shall be no garage conversions permitted at a future date for all lots." He said he believes that CC&R's'are inadequate. VC/Zirbes asked who would have access to the Highcrest Drive emergency gate. DCM/DeStefano responded that this is an unanswered question at this point. Clearly, emergency services personnel would have access. Beyond that, the details have not been established. VC/Zirbes said that if the gate is available to be opened by any type of remote device at the disposal of residents what is to prevent them from using the device in a non -emergency situation. f DCM/DeStefano indicated that VC/Zirbes concern is an implementation detail that staff and the developer need to agree upon. C/Ruzicka asked how many possible automobiles this project will generate; how will they be parked when not in use and how will they get in'and out of this development. How many cars does 310 feet accommodate? Over and above these potential 15 cars; how much backup is anticipated at rush hour, or is the capacity for these two streets larger than he believes it to be. Referring to paragraph 3 on Page 4 of staff's report, he said he is not sure how this scenario will work. Although the development review on Page 4 lists options to convert' garages for increased square footage, he understands that in accordance with the proposed CC&R's that this -cannot happen. Will the Planning Commission see and review the details and precise location of the primary and secondary gates to he installed. He stated that the project appears to be a good work and he would like to vote its approval if these items can be satisfactorily answered. DCM/DeStefano said that according to C/Ruzicka's figures it is possible that about 1000 vehicles can reside within this project. Staff believes that significantly fewer vehicles will be' present in the site at any given time as is seen within all of the neighborhoods within the community. One thousand vehicles would presume wall to wall parking which isnot the case in any other area of Diamond Bar and from staff's perspective is not anticipated When this project was proposed the project was assessed with,an Environmental Impact Report (EIR) within which there was a traffic study conducted resulting in an anticipated volume of about 1300 vehicles per - day as a result of this project. This is a generally accepted mathematical formula of about 10'` trips per unit. This anticipated number contemplates occupants, guests, service vehicles, postal vehicles, sheriff's department vehicles, etc. The streets that•are designed within this project can accommodate well in excess of that number of vehicles. Diamond Bar Boulevard can accommodate 40,000 vehicles based upon itsi design characteristics. The signal installation results from peak hour traffic considerations which anticipated- 15 percent of the total trips generated. Not all of these vehicles will be"parked on an the site at y one time. The 1300 trips that have been assessed for this project would be entering and leaving this site throughout the May 9, 2000 PAGE 7 PLANNING COMMISSION day. The design detail issues of the gate will be considered upon approval of the conceptual product. If the Planning Commission would like to see the design details of the bate if it so wishes. Historically, the Planning Commission has directed the City's staff to implement those details.The developer will tell you that it would be advantageous to at [east get the conceptual details so that they can move forward with the drawings, work with the City staff, law enforcement, fire department and bring those results to the Planning !Commission `if it so desires.. Scott Wright, Forward Planner, Pulte Horne Corporation, stated that his firm is amenable to having parking restrictions added to the Grant Deed. With respect to the emergency access gate at Highcrest Drive, there would typically be no remote access for residents. Fire and police generally require that a knock box be installed with a key or combination access to a separate key that would open the gate. If there is an emergency and residents need to evacuate the area promptly, there are breakaway gates available. Dual access has been provided at the main entry gate which accommodates the stacking of about 14 vehicles without going into Diamond Bar` Boulevard. The right and left turn dedicated lanes would provide for an additional eight or nine vehicles. The applicant has reviewed the conditions of approval and Pulte Home Corporation is in agreement with all of the conditions as stated.' VC/Zirbes thanked Mr. Wright and staff for their consideration in responding to the Commission's concerns. He asked if Mr. Wright would have a problem with making condition aa) on page 11 to "The applicant shall submit to the Planning Commission for review and approval, etc. with respect to approval of the gate design. Mr. Wright responded to VC/Zirbes that the applicant has decided to make that an emergency gate at the request of the Highcrest residents. If that condition were to delay the approval of the project his initial reaction would be not to make it an emergency access. In an effort to be a good neighbor he would be open to having that discussion but he would not like for it to hold up the project or the ability to move forward with the initial design. He asked. that the Commission provide clear direction on how to proceed so that when the project proceeds into construction level detail that portion would not need to be redone. VC/Zirbes asked if the front gate could be designed with three gates, ane for the residents exiting the development and;two gates for ingress with one for residents and one for visitors. Mr. Wright responded that this configuration was considered. During the past two weeks; this has been discussed with staff. If a separation is provided there tends to be more of'a cueing problem'' because there is no -way to leave the area without backing up This typeof design did not work from a functional standpoint. The landscape architect found no project with the three gate concept that actually works. Therefore, Pulte determined that such a system was not technically feasible and staff concurred with the analysis. May 9, 2000 PAGE 8 PLANNING COMMISSION VC/Zirbes asked if the tandem garage concept works. Mr. Wright said that virtually every project that has been done in the California market has had some sort of tandem garage on one or more of the plans and they work. Any vehicle can fit within that area. Pulte has never received a complaint that they do not work as garages. Tandems were included in the Rowland Heights project. However, a suite option was offered in the third car garage. VC/Zirbes said that it would appear that on the three plan option a standard three -car garage. could be incorporated instead of a tandem garage. Mr. Wright responded that an option of eliminating the tandem garage and moving the three car garage over has been indicated for the MGA and HOVE products. VC/Zirbes said that he is concerned about the design of the tandem garage and how easy it would be to conceal a bootleg room in that area.: He said he would be more inclined to view the design favorably with the removal of the tandem design and the incorporation of the three car standard design on Plan III. Mr. Wright responded that anyone can convert a, garage into a room. He has never had to put such a restriction into a -Grant Deed. It is difficult to detect such a conversion. If the property owner sold the house they would have to convert the space back to a garage area. Pulte likes the fact that the tandem garage provides greater variation on the front elevationwhich does not appear to be all garage. In addition, such a change would require a major design of the product. At this point, the developer would prefer not to go in that direction. He said he feels that the issue is adequately addressed through the Buyers' Awareness Package, the CC&R's and the Grant Deed. He pointed out that the code requires a two -car garage and he believes that the tandem garage provides a viable alternative. Chair/Nelson re -opened the public hearing. Mayor Debby O'Connor stated that she is concerned about consideration of on-site parking for recreational vehicles, Mr. Wright stated that the CC&R's prohibit the exterior storage of recreational vehicles, boats, airplanes, etc. throughout the project. Chair/Nelson closed the public hearing. VC/Zirbes said that he is stili concerned about the tandem garage. He would look favorably upon the project with a couple of modifications to the resolution, i.e., a standard three -car garage, May 9, 2000 PAGE 9 PLANNING COMMISSION May 9, 2000PAGE 10 PLANNING-COAIMISSION conditions of approval as listed within the Resolution subject to the following amendments: Modify conditions (y) and (bb) as recommended by staff; that a condition be added recording to the Grant Deed that there shall be no garage conversions permitted; modify Condition (aa) that the applicant shall submit to the Planning Commission for review and approval the gate details and that the HOVE and MGA Product III's are revised to show a standard three car garage removing the tandem garage parking. C/Ruzicka accepted VC/Zirbes' amendedmotion. VC/Zirbes seconded the amended motion. Mr. Wright concurred' with the amended motion. He stated that with respect to converting Plan III's to a traditional three -car garage, in an effort to provide diversity for the street scape and not have three car garages on all of the houses throughout the project Pulte would respectfully r request that the Commission consider that portion of the motion. He asked for some flexibility with respect to the main entry gate because in reviewing the possibility of three gates it appears to present complications. He again reviewed the main gate problems encountered by a three -gate plan. He reiterated that he does not believe that the three gate system is feasible from a design standpoint. Mr. Wright indicated to C/Tye that there are approximately 24 HOVE P1an.III's and about 20 MGA Plan Us. Mark Gross, Architect, 1551 'North Tustin Avenue, said that the tandem concept is driven by several factors such as de-emphasizing the garages and gaining a better street scene which concerns cities and architects. Tandem areas are generally used for storage or hobby centers, or parking of small recreational vehicles such as jet skis. A tandem space allowsparking room for atleast two vehicles. He designed a tandem for the house as a marketing tool giving the option of a suite which is a real desired amenity The Rowland Heights project provided the same option and 70 percent of the buyers chose the suite option., This option adds 200 square feet. Chair/Nelson called for the question. Motion carred by the following Roll Call vote: AYES: COMMISSIONERS: Kuo, Ruzicka, Tye, VC/Zirbes; Chair/Nelson NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS:' None 9. PLANNING COMMISSION COMMENTS: C/Tye asked whatis being done about signs and banners. He pointed out the Cathay Bank banner that was bracketed to the top of the monument sign at Grand Avenue and Diamond Bar Boulevard. He asked if the Planning, Commission will consider the matter of a Farmer's Bay Restaurant or is the project already approved. WAY 23 2000 PAGE 3 PLANNING COMMISSION MAY 23, 2000 PAGE 4 PLANNING COMMISSION a drop off/pick up only site which is different than some that have a small. plant on-site. On-site plants require a public hearing. C/Tye stated that over the past four weeks the Commissioners have received correspondence from residents on Washington Street. ' Even though; this is a City of Industry, project, would the Planning Commission see this matter for consideration of removing the cul-de-sac to allow the connecting of Washington Street to Grand Avenue: DCM/DeStefano responded that the letters are copies of letters that have been sent to staff and City Council. The letters are a result of the Majestic Project a.k.a. the Industry East Development Project which is a 425 acre development that is being proposed just north of the terminus of Washington Street east of Brea Canyon Road. It is proposed that about .6.6 million square feet of buildings will be constructed on that site. Residents at the end of Washington Street have concerns about losing their vacant land and:the agricultural area, and it turning into an industrial park. The area has been zoned Industrial Park for over 40 years. The Industry plans show a connection from Washington Street through the vacant site to Grand Avenue. The residents are concerned that this will disrupt their quality of life by creating traffic noise and other types of issues. It is the City's position that any connection to Washington Street would require an amendment to the City's General Plan. An application for a General Plan amendment would be required to re-classify Washington Street from a cul-de-sac I to a through street. A General Plan -amendment would require a recommendation from the Planning Commission after conclusion of a public hearing with a final decision from the City Council after their public hearing. The City continues to discuss with the City of Industry that Washington Street should not be connected and should remain a cul-de-sac. C/Tye asked how the City can address setbacks to avoid a mass of buildings on the street. DCM/DeStefano responded that staff attempts to visualize what the street scape might look like in the future within the Code standards and implement standards through the project approvals. A good example is the Pulte project, which determined that there should be a variable front yard setback to eliminate a somewhat canyon effect of houses at the same setback with basically the same architectural pattern on the same street. DCM/DeStefano cited examples of undesirable effects. VCIZirbes thanked staff and the City for the pen and pencil set. He again thanked AssocP/Lungu'for her assistance this afternoon. I APRIL 20 2004. PAGE 2 T&T COMMISSION V CONSENT CALENDAR; None VI OLD BUSINESS: A. Gold Nugget Avenue and Grrubstake Drive Trak Concerns: DSA/Joe presented=staff's report. She notes that staff received a letter from Joe Cecala: expressing his concerns related to the number of vehicles traveling at high speeds. He urged the Commission to take significant steps to slow down the traffic by installing a stop sign at the corner. Staff recommends that the Traffic and Transportation Commission review and discuss the proposed alternative mitigation measures at the intersection. of Gold Nugget Avenue and Grubstake Drive: Nina Goncharov, 23631 Gold Nugget Avenue, reiterated her concerns about the speeding traffic on Gold Nugget Avenue and Grubstake Drive. She asked the Commission to help the residents resolve the problem and slow down the traffic. She again asked that the City paint the curb red in front of the fire hydrant at 23 614 Gold Nugget Avenue. DDPW/L ustated that if people are violating the Vehicle Code staff can go ahead and paint the red curbing, Deputy Perkins indicated that this particular fire hydrant is offset by a three or four foot wall and it is not seen from the street. Red curbing would be very appropriate in this instance. Stan Granger, 23800 Gold Nugget Avenue, said he is no longer able to let his grandchildren play or let them ride their bicycles in the street. From time to time young children run out into the street and speeding traffic presents a safety concern. VCN1rgmkar suggested that the City begin mitigation by instituting! the Neighborhood Watch program and distribution of educational flyers. If this does not solve the problem, more traffic enforcement could be requested along with the installation of traffic signs. ,If these measures are not effective stop signs could be installed. As a'last resort, Botts dots and speed humps could be considered. C/Istik said he favors Items 4-and5 as a first step - traffic enforcement and education. C/Kung concurred with VC/Virginkar and C/Istik C/Istik moved to adopt recommended measures 4 and r5, increased traffic enforcement and adoption of the Neighborhood Watch and educational flyer program Deputy Perkins stated that during the past month the.Sherifrs Department has increased. enforcement and has issued only one speeding ticket on that street. He said he is concerned that perhaps his department is not catching the speeders during the weekend hours because there is a staffing issue that needs to be addressed. He suggested that the speed trailer be left on the street during the weekend: hours and that he report back to the Commission at its June meeting with the results of that effort.' DDPW/Liu stated that it will take some time for staff to implement the Neighborhood Watch and educational flyer program. He recommended that staff be directed to bring the resulting speed survey information back to the Commission at its June meeting. C/Kung seconded Cllstik's motion. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Istik, Kung, VC/Virginkar NOES: COMMISSIONERS; None ABSENT: COMMISSIONERS: Leonard -Colby, Chair/Morris VII NEW BUSINESS: A. Goldrush Drive/frontage road of Diamond Bar Boulevard U-turns. AE/Rose presented staff's report. Staff recommends that the Traffic and Transportation Commission concur with staffls recommendation to install "No U-turn" signs at the intersection of Goldrush Drive and at the frontage road of Diamond Bar Boulevard, and forward said recommendation to the City Council for approval. At the same time, staff will contact Los " Angeles County to determine if the timing can be adjusted for the left turn phase: Martha Bruske, 600 Great Bend Drive, said she is not certain that a U-turn sign will help unless there is consistent enforcement in the area. If a U-turn sign is installed, drivers still have other options such as turning right and proceed down, the frontage road, let their child off at the end of the frontage road, make a U-turn and make a left turn out or they can make a right turn off of Diamond Bar Boulevard and go further west on Goldrush Drive and turn around in the street. She asked if the City could consider lengthening the left turn signal at Diamond Bar Boulevard during peak school traffic hours. She suggested that some of the traffic at Lorbeer Middle School APRIL 20 2004 PAGE 4 T&T COMMISSION DDPW/Liu stated that a left turn timing adjusting was made at the beginning of the school year. Any additional timing will be minimal and he is not certain that this adjustment alone will mitigate the problem: C/Kung moved, C/Istik seconded, to concur with staff's recommendation to install "No U-turn" signs at the intersection of Goldrush Drive and at the frontage road ofDiamond Bar Boulevard and forward the recommendation to the City Council for approval. Motion carried by the following Roll Call vote: AYES: COIVMSSIONERS: Istik, Kung, VC/Virginkar NOES: COMM[SSIONERS: None ABSENT: ` COMMISSIONERS: Leonard -Colby, ChairfMorris B. Lemon. Avenue (between Golden Springs Drive and the northerly City limits) "No Commercial Vehicles Parking" restrictions. DSA/Smith presented staffs report. Staff recommends that the Traffic and Transportation Commission concur with states recommendation to install "No Commercial Vehicles Parking"' restrictions on Lemon Avenue between Golden Springs Drive and the northerly city limits on the westerly side and on the easterly side from the northerly driveway of the shopping center to the currently posted "No Stopping" signs and forward said recommendation to the City Council for approval Glenn Nieberle, 20541 Eadgate Street (northwest corner of Eadgate Street and Lemon Avenue) said he agrees with staffs recommendation and that no parking of any kind be allowed in those areas. An injury accident occurred in the area last week. He also requested that an additional speed limit sign be placed on Lennon Avenue street between the railroad tracks and Golden Springs Drive. He said that not only do large commercial trucks park on the street but that they conduct major service work on the street. He presented photographs as evidence of his statements. He further requested that no'' parking be allowed on Earlgate Street. C/Kung stated that unless the source of the problem is addressed the trucks will move from one public:street to another public street. Therefore, it would be advisable for staff to check other areas in the vicinity and post signs in ,advance to prevent commercial parking on other public streets. i DDPW/Liu stated that additional speed limits could be placed on Lemon Avenue as soon as possible. He said he believes that the speed limit in the commercial area is 40 mph. As indicated, Lemon Avenue is a designated truck route. APRIL 20, 2000 PAGE 5 T&T COMMISSION C/Kung said he would like for staff to talk with the truck owners to determine why they need to park on city streets 'and to'determine whether there is a need' for the city to help them find alternative parking. If these trucks are corning from the City of Industry and the City of Walnut, D.B. should strongly protest this infringement and ask the other two cities to provide for the needs of the trucks. DDPWA,iu responded to VC/Virginkar that currently, the City's Municipal Code stipulates that no commercial vehicles can park within the city limit for more than 30 minutes. In addition, designated routes are set forth or they may travel on non -designated roadways for purposes of loading and unloading as it relates to business. Most of the trucks seen parking on Lemon . Avenue belong to independent truckers who exit the freeway to eat and sleep and do not originate from adjacent communities. Staff has been discussing this matter with SYSCO. Just last year Walnut prohibited parking along the north side of Valley Boulevard. Staff believes that commercial trucks parked on Lemon Avenue present a safety hazard concern. This is the only arterial within the city on which commercial parking is allowed. Therefore, if the Commission concurs with stafrs recommendation the problem will be solved and there will be no further need to investigate. C/Kung suggested that the fine be doubled and the residents be advised that if they report an infraction and a citation is issued the resident will receive half of the fee as a reward, DDPW/Liu stated that the city is unable to return any portion of the citation fee directly to a resident. However, parking citation fees are a source of revenue to the city. C/Kung asked that residents and business owners be encouraged to report commercial parking violations: C/Istik moved, C/Kung seconded, to concur with staff s recommendation to install "No Commercial Vehicles Parking" restrictions on both sides of Earlgate Drive and on Lemon Avenue between Golden Springs Drive and the northerly city limits on the westerly side and on the easterly side from the northerly driveway of the shopping center to the currently posted "No Stopping" signs and forward said recommendation to the City Council for approval. Motion carried by the following Doll Call vote: AYES: COMMISSIONERS: Istik, Kung, VC/Virginkar NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Leonard -Colby, Chair/Morris VIII STATUS OF PREVIOUS ACTION ITEMS APRM 20 2000 PAGE 6 T&T COMMISSION DDPW/Liu reported that on March 21, 2000 the City Council approved the Commission's recommendations for multi -way stop signs at Summitridge Drive at Thunder Trail, Presado Drive at Chestnut Creep Drive, Chestnut Creek Drive at, the north Tierra Loma. Drive and Bella Pine Drive at Clif1branch Drive. IX ITEMS FROM COMMISSIONERS C/Istik said he believes that since the School Trak Safety Study is two years old it is time to -revisit this issue.' He also asked that the Commission consider moving the meeting time back to 6:00 p.m. DDPW/Liu stated that staff is in the process of contacting all of the school; principals to collect information about whether or not the circulation points have improved.. When all of the: information has been compiled staff would like to schedule a joint session between the school principals and the Commission to discuss the effects of the 'study and any other matters of mutual concern. It is likely that this information will be available for the June or July meeting; C/Kung volunteered to videotape' school traffic at peak hours provided the students could be utilized to input the data and perhaps receive school credit for their work. VC/Virginkar asked staff to provide a full package copy of the School Traffic Study to Commissioner Kung. DDPW/Liu stated that the matter of moving the Commission meeting time back to 6;00 p.m. can be placed on the May agenda for discussion. VC/Vrginkar referred to a memo and attached Los An Times article indicating that the City of Los Angeles has adopted a policy to use stop; signs oi residential streets which they have found significantly slows the traffic down. He also said he has observed a significant number of potholes on northbound Grand Avenue. DDPW Liu stated that the area of Grand Avenue between Diamond Bar Boulevard to Golden Springs Drive has been deteriorating during the past three years. A major contributor to this deterioration is the increased traffic on Grand Avenue. In addition, there may be an issue of ground water. When the street was resurfaced it was done using a thin overlay rather than conducting a major rehabilitation project. Typically, an overlay lasts a maximum of five years. Grand Avenue has been identified as an arterial to receive more at,ttention in the next couple of years through devices such as seeking regional funding and other funding :resources. All City, arterials are the subject of ongoing monitored. C/Kung asked if in the future when the City is considering issuance of building permits that it could CITY OF DIAMOND BAR P41NUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MAY 11, 2000 CALL TO ORDER: Vice Chairman Virginkar called the meeting to order at 6.09 p.m. at the South Coast Air Quality Management District Hearing Board Room, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Chairman Morris. ROLL CALL: Commissioners: Chairman Roland Morris, and Commissioners, Joseph Kung and Joyce Leonard -Colby. Vice Chairman Arun. Virginkar and Commissioner Jack Istik were excused. Also Present were: David Liu, Deputy Director of Public Works, Rose Manela, Associate Engineer; Sonya Joe, Development Services Assistant; Linda Smith, , Development Services Assistant; Sharon Gomez, Administrative Secretary and Sergeant Bill Flannery. I REORGANIZATION OF THE: TRAFFIC AND TRANSPORTATION COMMISSION: Continued to the meeting of June 8, 2000. H APPROVAL OF MINUTES; A. Minutes of February 10, 2000 C/Leonard-Colby moved, Chair/Morris seconded, to approve the minutes of February 10, 2000 as submitted. Without objection, the motion was so ordered with C/Kung abstaining. 2. Minutes of March 9 2000 C/Kung moved, Chair/Morris seconded, to approve the minutes of March ;9,, 2000 as presented. Without objection, the motion was so ordered with C/Leonard-Colby abstaining. 3. Minutes of April 20, 2000 Continued to June 8, 2000. III COMMISSION COMMENTS: None Offered. IV PUBLIC COMMENTS: None Offered. V CONSENT CALENDAR: None ffi VI OLD BUSINESS.- A. USINESS:A. Consideration of the Traffic and Transportation Commission's Meeting Time: DDPW/Liu presented stair s report. Staff recommends that the Traffic and Transportation Commission discuss and determine its desire to change the Traffic and Transportation Commission's meeting time from 7:00 p.m. to 6:00 pm. Should the determination include a change of meeting time, the Commission needs to adopt the appropriate resolution. C/Leonard-Colby moved, Chair/Morris seconded, to leave the meeting time at 7:00 p.m. Motion carried by the following Roll Call vote AYES: COMMISSIONERS: Leonard -Colby, Chair/Morris NOES: COA4IISSIONERS None ABSTAIN: COMMISSIONERS: Kung ABSENT: COMMISSIONERS: Istik, VC/Virginkar VII NEW BUSINESS; None VIII STATUS OF PREVIOUS ACTION ITEMS:: DDPW/Liu stated that the Quail Summit Elementary School crossing guard on Forest Canyon Drive was instituted the week prior to the Easter break in mid-April. This measure has been successful in creating an additional drop off/pick up point ion the back portion of the school and has reduced the traffic load on Quail Summit Drive. Staff is in contact with all of the school principals to follow up on circulation and other traffic issues and to ascertain any additional needs they may deem necessary: IX ITEMS FROM COMMISSIONERS:; Chair/Morris asked staff to look at a potential visibility problem at McDonald's on Diamond Bar Boulevard. Smallpassenger vehicles have severe visual impairment to the left when exiting as a result of news racks. You have to be in a small car to realize that there is a problem: DDPW/Liu stated that anything within the public right-of-way requires a permit. Unless a permit is on file with the City staff will need to -follow up with the propertyowner. MAY 11, 2000 PAGE 3 T&T COMMISSION DDPW4Ju stated that with respect to a Golden Springs traffic report, staffwill pass the information along to the City's traffic engineer. X ITEMS FROM STAFFS 1. Monthly Traffic Enforcement Update None 2. DDPW/Liu stated that upon conclusion of discussions with school principals, staff may recommend a joint study session with school principals and superintendents. 3. DDPW/Liu reported that staffhas received concerns about speeding along Prospectors Road. This matter will be investigated and agendized for June 8- 4. DDPWfLiu indicated that the San Leandro storm drainage improvement project is currently in the bid process. Bid opening is scheduled for June 18.' XI INFORMATIONAL ITEMS: A. Future Agenda Items - as listed. XII SCHEDULEOF FUTURE CITY MEETINGS AND EVENTS: As agendized, ADJOURNMENT: There being no further business to come before the Trafi'ic and Transportation Commission Chair/Wlorris adjourned the meeting at 6:3`1 p.m. to the 7;00 pm. Joint Meeting of Parks and Recreation and Traffic & Transportation Commissions. Respectfully, David G. Liu Secretary Attest` Chairman Roland Morris CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION. - HEARING BOARD ROOM OF S.C.A.Q.M.D. 21865 Copley Drive MAY 25, 2000 CALL TO ORDER: Chairman Finnerty called the meeting to order at 7:07, p.m. PLEDGE OF ALLEGIANCE; r The audience was led in the Pledge of Allegiance by Commissioner Stone. ROLL CALL: Present: Chairman Annette Finnerty, Vice Chairman Patty Anis and Commissioners Jeff Hull, Eric Stone and Marty Torres: Staff: Bob Rose, Director of Community Services; Gary Olivas, Recreation Superintendent and Debbie Gonzales, Administrative Secretary. 1. CONSENT CALENDAR: 1.1 Minutes of April 27, 2000 regular meeting. On motion by C/Torres, seconded by VC Anis, the minutes of the April 27, 2000 regular meeting were approved as presented by the following Roll Call vote: AYES: COMMISSIONERS: Hull, Stone, Torres, VC/Anis,Chair/Finnerty NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None ` 2. INFORMATIONAL ITEMS: 2.1 Recreation _Report RS/Olivas presented staff's report for the following' events: MAY 259 2000 PAGE 2 PARKS & REC COMMISSION 1. Youth Track & Field 2. Youth. Indoor Soccer 3. Youth Baseball 4. Adult Basketball 5. Adult Softball 6. Contract Classes 7. Tiny tots ' 8. Summer Day Camp 9. Concerts in the Park 10. Adult Excursions Commissioner Stone left the meeting at 7:32 p.m. He requested a copy of the meeting tape for review. 2.2 Capital Improvement Program (C.I.P.) - Oral Report by CSD/Rose_ 1, Skate Park CSD/Rose reported that construction is on schedule. Tentative Grand Opening date July 15, 2000. 2. Community/Civic Center CSD/Rose reported that tomorrow is the due date for the RFP's.. 3. Pantera Park Ball Field Lights CSD/Rose reported that the plans and specifications have been approved by the City's Building and Safety Division and go to the City Council on June 6 for approval for release for bids. Sealed bids are expected in early July. A contract award is slated for the July 18 City Council meeting with project completion anticipated to be in time for daylight savings time in October (October 29). The Commission asked that staff provide, copies of the user group documents. 2.3 Trails Master Plan CSD/Rose reported. He said he was very pleased with the dialogue that occurred at the May 11 joint meeting with the Traffic & Transportation Commission. The next joint meeting is scheduled for July 13 at 7:00 p.m. 'i MAY 25, 2000 PAGE 3 PARKS & REC COMNIISSION 2.4 Diamond Bar Community Foundation - Oral Report by Chair/Finnerty. The foundation is currently compiling a priority list of potential large and small projects. The foundation is. planning to sponsor a booth at a. Concerts in the Park. The foundation is currently proceeding with a logo, stationary, business cards, telephone, bank account, etc, and asking the City Council for their assistance to fund these startup costs. The next meeting is scheduled for Thursday; June 15 at 7:00 p.m. 3. OLD BUSINESS: 3.1 Skate Park Rules CSD/Rose reported that the City Council approved the first reading by title only of Ordinance 03- 2000 skate park rules, at their meeting on May 16. The rules designate that safety equipment including helmet, elbow pads and knee pads, must be worn by users of ,the skate park. The City Council also requested that advisory rules such as "skate park must be used in a safe and courteous manner" be posted. This agenda item offers the Commission the opportunity to suggest additional language for signs to be posed at the skate park. Chair/Finnerty said she likes the special youth skating hours for young novices. RS/Olvas stated that Huntington Beach has two skate parks, a mixture of young and old. The older people like the younger people because they feel the younger skaters look up to them and enjoy watching and learning from them. You might think that the older kids `would take over the court and not let the younger kids participate. However, it is equal and there is a good mixture of young and old and experienced and non -experienced. You see the older more experienced skaters showing the younger inexperienced skaters how to do things, and it is a nice mixture. He said he has visited the parks several times and has never witnessed a problem. CSD/Rose explained thatD.B.'s skate park has an area in the center for more difficult maneuvers with the perimeter specializing in easier elements. The intent is to allow the less experienced skaters to begin on the outside ring and work their way into the center as they advance in their skills. Chair/Finnerty said that RS/Olivas's comments make sense. C/Hull requested a sign indicating "No Bicycles." The Commission concurred. He asked if youth with regular roller skates will be asked to leave. CSD/Rose responded that roller skates are allowed but the city is silent on this matter because it is MAY 25, 2000 PAGE 4 PARKS & REC COMMISSION not mentioned in the state law. Chair/Finnerty says she believes it is a good idea to post that skaters are not allowed on other park facilities, that safety equipment is required, tobacco ;is not allowed, graffiti and stickers are not allowed and alcohol is not allowed. VC/Anis asked if the increased number of kids at the park would require additional pay telephones. CSD/Rose responded that the City pays $80 per month for pay telephones. C/Hull moved, VC/Anis seconded, to recommend the following be included in the language for signs to be posted at the skate park as skate park rules: No bicycles, no tobacco or tobacco products, no graffiti, tagging or stickers, skating at surrounding park prohibited, park hours 7:00 a.m. to dusk, and no alcohol. Motion carried 4-0 by the following Roll Cali vote: AYES: COMMISSIONERS: Hull, Torres, VC/Anis, Chair/Finnerty NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Stone 4. NEW BUSINESS: 4.1 Commission Subcommittee Appointments 1. User Group Subcommittee C/Torres and Chair/Finnerty 2. 12"' Birthday Celebration Subcommittee- C/Hull and VC/Anis CSD/Rose stated that if C/Stone represents the Diamond Bar Improvement Association, the Commissioners will not violate the Brown Act as long as they do not discuss other Commission business. 3. Trails MasterPlan Subcommittee - C/Stone and VC/Anis CSD/Rose stated that user group meetings are posted and any and all Commissioners are welcome to attend. 5. ANNOUNCEMEN'T'S: C/Hull stated that on May 18 he conducted visits of Ronald Reagan Park and Starshine Park. He presented a list of items of concern for Ronald Reagan Park: All hard surfaces need cleaning and particularly the MAY 25, 2000 PAGE 5 PARKS & REC COMMISSION barbecue grills; replace plates missing around light standards next to the basketball court; repair two bottom rows of the bleachers; repair tire ruts in the grass area by the tot lot; repair hole in block wall in the parking area (he is aware that the city is awaiting bids for repair of the block wall. However, he believes that it needs to be torn down or immediately repairedfor safety reasons) and clean graffiti from picnic table seats. CSD/Rose responded that bids have been received for about 25 feet of repair to the block wall. C/Hull address the following concerns regarding Starshine Park ­.Weeds in cracks around the tot lot and a dead Crape Myrtle needs to be replaced on Peaceful Hills Road. C/Torres stated that AYSO is holding its final regularly scheduled registration on Wednesday, June 7. Diamond Heights Girls Softball ended the season this past weekend and they are now in the playoffs. Last year AYSO sponsored a couple of camps. This year there will be two one-half day youth soccer camps the last week of June and the last week of August. VC/Anis.said she noticed several banners on Lorbeer Middle School's fence which look unsightly. CSD/Rose said that the fence belongs to the school district. VC/Anis said that the person who took the pictures for her at the La Verne skate park liked the fencing. She asked if D.B. would have a fence around its skate park. CSD/Rose stated that depending upon the use of the park, it will be a policy question that will arise as, a reaction to how the park is used. It would not be difficult to fence the area should it become necessary. At this point, the park will be run without a fence and the matter will be monitored. VC/Anis suggested that as an alternative, time-lapse video cameras could be installed to monitor the area. CSD/Rose stated that staff has spoken with the Sheriff's Department regarding this matter and apparently P p g state grants are available for exactly that type of use. They are looking into the possibility of using some sort of surveillance in the, parks. i Chair/Finnerty asked if any more of the coke machines have been vandalized to which CSD/Rose responded "no.'' ADJOURNMENTS VC/Anis moved, C/Torres seconded, to adjourn the meeting. There being no other business: to come before the Commission, Chairman Finnerty adjourned the meeting at 9:10 p.m. CITY OF DiAdMOKID - Theattached listing of vouchers dated July { tFf 2... hive _ reviewed, approved, _.I'.is recommended for payment. s -.=''.f_ -1-s are hereby tit.. ;_. -. l t...w r d :'{-. r m t h rx following .i F F..: _., _.;inthese,amount,-.- FLMB DESCRIPTION } T,r. D 1.i { 1,C) L. .::... , x 1. i -a c . x_.. _. 0 - _} a= 1 corn-, ORGAN! ZATI ON SU1-`PC]RT 000. CS-i") c L i \ e 737.58 4!-.-.- 7 310, T i j ) t_• 1 1 �z OT 115 Y { i :. -i ... { 4 - - .x. .i. _: ..:... '-,! { !'-I. Fx t-" (. x{ {..:..s.. ... ... ) .06 120.811 120.81 t. t 11-• . t 126 .00 a68:16 14411 00' 946.31 946.36 250 CAPITAL. .t i ,t _.. . , r .-} _. x" U .. a:_: .0019 } :. 5 SM9,199.25 '.a 1520 __....:..,. : EN"I .'tit -_.. ...'._t 4.._.�.: E L.: Ft x ._It_! 'S. 7. {- ._F �r .x....:.. ., - 77 557,756.33 APPROVED .4. w. Finance .i.y Director _ _.: :. F r.-_-:e:_ger <._{ 5ci tr'}ailT{ t.-r- T CItT OF DIAM ID BAR RUN BATE: 07,13,'2000. 05:3°:30 VoUCFIER REGISTER FFr.E; 1 - BC1E Ti �U. 07 18 - . PF=, A.£= FU FC} # I N' 0 CE ESCRIFTION ' M- DATE A!��LidT � CLEC W 14AV 5 ?2233 Jv1a—ni rJ3i':{-^lRLL 1° -i 00 L'Li. ti u'�tG $yr.ti An - ilTAL Y0LiUHILR.J TOTAL DUE V ill',=: AIMIA INC r'. ST 1 ON7 OI rn - .. FtLnA i r� cTP• i �?;"! Ha:R . 3A5.,r. =K 75.0^ .. Tt_T R,, �, lT .00 TOT VUL HLR.S 75.00 - - TB3 Q-:....� C. ml Ai , 't Ll p7-- u,:Yi"9L ,v_ 3Li3 {^- r�'SSt i ce " N"'TGE 1_'iJ.Clsl V.+'tc;t7r�tlt� 443?, Trirr'.C'3 III .. .� 221 ADAPT 8"tiv' 71x ? 1115 V-5-41174 i -R _ _'-- _ nt�s ' s17 t s IES -1 I s 01I PRMITN 1'�-_:I:_ 5U, FL- LPs �...� _._ . a,.. � y.r. �� 923 16 T�'TA FGl PAII1� I Cl t - CHER 923.16 TOTAL WE ksENDBR � 213.1E NTA FORD C, U -f �lKS 17,795.92 TOTAL RRrEGAI S 00 MT 4�tL+_HER_. 17,795.22 7,21 D �;=t Ek dly k-_ .:.. _v_. aulY_L3 r. � r 17,7955.22:. - -. PaE Frtr CF'.°D C G± r LTt i. E I .v L. a'l- .IT1 1 sa . :a c._ 50hfs r.i. - 'n-' - i. _ : � I:r,3Tr+L U iI `i' -CC ft. Of, .. --TT —p Id 2,1611,00 i.S• L n__v .00 - '.rr3Tr t fi3^ y. I'l tmhInrl ..._.__.: ..L.._ ..l_...._.—,. .. r214C 1.55.' 1,,474.00 03 1 � f [ti a< 442-4 Tf i 1:L;_ r. AT irITA..._ n 1.474. DO a Tu:, . �1 _s rVV .... _ irT ry- Co Y3 1 -r.-11 m. TiA_ E::. :'421. ... e. -.f—. CITY OF DIAMOND' BAR WI DATE: 07/13(2000 I1E133.30 VOILICHER MISTER PhDH. DIE THF:LI. 07/181?{I ~R PA ti:.1;LEC;-AGCT-PRQL-ECT-ACE,T Pa # INVOICE DE CRIPTION —P AI"ClUKT DATE CHUCK CH;IETIr.,E ANN ANDzL1,, 0015350-45300-- 10073 LASS INSTRUR.-SPRING 144.4 - TOTAL PI~•sI PATHIS ..moi TOTAL VClv'HERS W.40 TOTAL DUE '.:=NDOR AT&T c__ "' ICON DIST ,.,hnR E i31 412 ... 0014U-` 4L1 4-- �L!':Pi!i DIST CH?riuir5 41.48 0TAL Fir EPAI[IS .00, OT All ru : 'c r T'OTAll Dl?E VE IDOR 172.910 Qu Qty ns�r 3:70:7 F,ECREF:TlON Fs.FLM-t 60.0C IDS T'0TAL VO CHEE.v 60.00 DUE 60'.00 r . Cv a10 `s.l1=.•�_-�a.a.a'_'-- 1.0174 147 FcnLti3I;+_b( IELD LIGHTS 1,344.92 ., 7r ,ry ti 'icKs11 ..., n x.f_v 1,344.92 Tu i hL TULE VEM-11OP 1 �.. ` • :. 4;:. 1 .' 6v.28, 2v` 0 ENTRTN Ts .,CBViLT i�IP �if,1 •;74 i••. .0:.�f 1�44- 0h0 nA u _ .ariai f>_ xt.I xL'v}i :- _}v �..itii IT I .: p -1011) f-. . W. .__•. .. __ —.? ..s...s. . s_>fx>_.: ar.PAR" .._ .VI:. J•l n TvTAL t -L=. .:, :moi. •�: --;_;F r c ILuta y4 R 948' -_^ a { 1 E:C c..+ 1C Fj 1 ;�. _ c14 0 .ry . Ll.. i. .. g :T�1 �:• �:-. 3..UAL. . ..—:. P I DS CITY OF DIAMM DAR RIM DATE: 07!13/2000 08',V:30 MCIER REGISTER PAGE. 3 DUE THM' 47/1812000 PREPAID FUh1D/SECT-ACCT-FR0jECT-ACCT FC INVOICE DESCRIPTION AMOUNT DATE C4:ECK 6ILBERT B'JSTDS 504.•_ REMIND F' IEF-H' TTAGE ' 20i:".0r:' TOTAL HUAIDS .00 TLITAL IDLFE VENDOR nr 00 CA"DEENC7 mus UtM53350 4' 7i3u,J-_ C �j:'7 Tyr h� �1' �tl^[=F•T IF C}: �.� IMT CON K {h ('7 it. , r .. 0 1, _:fir_, 44=.?; _�7Y1 .•, .., f L_ f M1Try TOTAL r.: fir.! c Tcr`, Jw TAT i n trt`_. c .00 (•r}140,33 41.2r CALDEI'fDAR. RUIL_ }fu'! . 15.00 I OT ML Fna1:S TLTA- VO �.:v 15.05 Al^T .." _7.1_f RETILg FEUNI' TOTAL PREFAIL..c: , Ori T0;:AL :t' ,'SCR, 58.00 ,. �- T�iT�iL ��E IEk:�3UF MOD ; LEmt err. IFF"r•T -u . liv CTO i . 0 It )r. TnTAII. E. DO Till! {.f. -H_ 10.00C T f, am __�{. _.>O Pm -E�. .. a ..: '212.50 _: x.L 5 . :67a T1 '3 GTRvLICF t M ...a - 1 tAQ._42 P >J -T: it MATIN }' IW1'! 1 '71 7r ,. 4 i i-- .fa- t, ,}4.�._crc 591 _ a 7 _ .,.. - 1 q .,_ o cL t r.- C ._ u„- try. , .1tL au }' ` LL�� i -.. r, ;� f t)Q � r' .L i - -LET f TMih` }{I c_ ' 525 4 =,Y _ l vJ �.s 7. arAM a..`.S ECT,13i .aJ .r�.� . _•_�_'-i5_L CLy 714; F,.u`a �i::.C_°..A,.ri !-.�-`•._:�'. L7 _- Cf - -VS,. ::.n. _+ FP1C Cit- i J --�_.:.. .5,_�. -- .iiiv1FROi Cif"' ,-+' lc -Ah L .,°_ r132.39 a..e-- rti i V 5 a ft 4_iN r TT N tv C - .. . i i t t p J-. F- 14 tiif Q ,- *R'C€ r., -IN FECTION _ 127.50 � 0015551-45-223--- 97221 7175 PRO . ; VES-PLA#•ii CHIS " 8.00 .. i Cr'151W 45l,2-- it 049-5148 P,Ii ,"]AIN', 11 a :x4.48 11,234.48 QQ 7trt'S- FCuSVC 1:7.�0n f 5 4 .11;-- 04:-v : a PRDF-SV S. CUR_. FAINT- I NE 5586.21 _•_ t. a�-- 7170 FF`3F'. FVC5 - EN 00-26'0212.5 . � TOTAL , REFAIDS .00 ,., TOTAL YSvsMRS i14_ _ 3r2. oryLJj .5, -Cf - ... . - f L: -w DUE k Ei{atU CITY IF DIMOND RAR. RUN DATE' 071113/2004, 08"N30 VOUCHER REGISTER ?PPE.' 4 ' - Urt TIiM. 07/18/2-1,00 - 'RR>vi AI u. rUt SECT SECTtLT —aiCCl FG # Ii VOICE DES .RTr, I TON AMOLNT DATE Clay. R?-tI!lI!- CHt�F:LES 001. —W40-- 36615 Rt iT IN RZ . il' 11=:,i } Oki vc, 50S TOTALIsh 1 t STANLEY CHENG 001 -347210-- 37151 RECR. sATI0N REER,' r? 114.00 +v- r r fi TOTAL PRPFAI�c r� TOTAL VON"l- ?yRS 1114.00 D -E 1114.00 t ti =�7�..5:' RtCFcATION RrFSIM, TOT:;_ , R:.FAIDq TOTAL V-DUCCHIE R 414.00. TOTAL D',,'E. V N AUR 41.E - I 1, 1115'- v'h; 1,: _.. a-. /.. Ltv�ii TiiV iL�ri$z'�C l'ti: 7if,3 rl .vif_.: ' (v+. )) l�':[1 v 1. �ti r?�ya7.. JNF R C: WW -26 It , �� ., k� hl?L- C/ �!E � u 71 1?.? 1- .r +�:t•_:� j Lqy �{ -t [ RIM 150 074 1[ URN -7f M b(WIW 1 f F6 11. ' .CR ,la_9. i�4 Yih! : . ..3 17.,4i TfTTft L C13^Tj-1-, .00 IDUCLERST 57. 32 TGIAL DUE VEll WMR 57. M. DIM 10 0 01/11% Q1300 44398 TOTA!.x.1-{`�RR TOTAL ?'tip vpm'?C1ix , r 1 4.-L—Kit`Tg Ctkft - ti. Of'. 14r ;'•, ice- 7 ,4Ln, R Ty c r 1y c m? - n{ 11 10. ft` ' ? _Yv ryc--ry._ � -.1J a(F �L:415 f1•: ,hj {,i sys 1 INSPECT LIME SIX,C _SATE Qr 64.24R.45 T U^ ' TLITAi "HERS ?7..360 10 - TOT '_ DUE V_¢,DOR.27 ?-60.10 r I,Tr y— —Tr P=:-- }.�; eht - 1 :1-y 1 1 r - - •, NTr — 7 _-�� �zz.. i vsi .4V17 C �I 21.43 SIR C:-�1k +f :'tiii iJ:'. 447 .07 �.? r0v rR43 3_j Lt M1` 1'. 11J C'f 1,J O IKiT r?C.:-EVr LUATI1r3 MD 41 t� �TAL "T AIDS, rlr ..-: .-,_ CITY OF DIAMOND DAR RUN LATE: 07/1372000 08:38:30 VOUCHER RECISTER FASE: M nI E THM. 07118{2.000 PREPAID FL°dI!{"ECT-ACC r, �EET-ACCT Fa # IN010E DESCRIPTION AMOUNT BATE LHEK D0MIN.I2UE DELPiDIM KiE 509<3 FiEFCf!dL3 rk;DEP-FEtER {t SO.1)0 TOTAL FREE FAIDS`'' <00 TOTAL VO- U.HEPS 5.. 00 .TOTAL DUE VEN !?R 50.00 {+t;t:{+ 3:s•3RD ,. r�. �. C' '.: ) PRO . SVC -P/C .111 t! 27 P�;. & P1 414 aecl 30. �f 00 4 r_ G Itf14f1rPfi;:.SY�` fs 6/15 00PREFFAv y SO. i ES x i'ii_S :tv �n TO , A_ ,, s iCt EzS t t ` .. DUE t1Ek L'(•tM; nt � _ t4 ir. ?,rT, GF TRANSF RFA ,ION ii 54111 $r, 5 �i_.•.v.. r 8�7, - 1�U-_•� TRFFC MIN!- MAINT-APR 00 S -y 1 TOTAL .-TE .+ S .00 TOTAL VO`L MERE 8-224.91 T0TAl, DUE to ErYUui _ : {{....1 U2.9 . . r,te r ati>U7. C i RECREATION REFUND 5 n; . 00 TOTAL FREPAIDS .00 TOTAL VOJ� PIS r 59.00 r TOTAL ?'LSE rttltlu3 ':OR 59.00 ::E �R: U UNDUls & :.aC—P.. C_ c 9 c2 �•�•� i4L1}t' NI '1 C 4'{p+C,--.PEn+T.7 ul.•j:W:1-1 PROF.S" Ifni t.:iCa 201.9E ..r fOTA/ . }EPAIDS ;).. T.' Tti� •,s,..isi'.— ..: 201.98 T CG 3 1 i AL t 4 t,EMIDO�. 21011.98 I:,tr t .-- L,: '• At �t..i._ LLE' v ,A*' ; t3i�l` 44377 i T"TREl } lLF—P R ~ r::0. ..0 .. nT n 1:' Frr r� r 'tN Er, Ef :i u3* 1.-r cr*._.3^:-'_I Vrt '-•:, TiL�.L C 7i rr;T c r= ::,}:;x: RE ^nit {jit x• _ TUr A" BE VEENDCM - �T { -LSr «Ft, 13,IL. a, 0 52. 115 - - '- . L 5 t icF.,__ PI- .'•r�vGd r .O f 7 1. �; 25,522.70 0-7/18/2000RttA07i9 CITY ELI: DIAMIOND RAR'" RIM DATE: 07/1312000 08.38:30 VCaMHER PEDISTER PAGE, 6 DUE THRU* 07118/20+ PREPAID FUI}DI°ECT-ACCT rfiC,1-CT-A;.CT PO # IW%)01CIE tCRIR`TiUh! A!"GUNi DAT E CnECh, DIA%10C RANCH HiCi BOOSTER CLU!? 0114}10 4L ff.5-- ROOSTER CLUE DOAIATIOH 5,000.00 TOTAL PREPAID5 .00 ?OTAL VOLICHERL 5,000.00 TOTAL DUE VENDOR 5,000.00 DIANA CHO °t ASSOCIATES 12=5215-44000— PROF.S+10E-CDDO CMl1LTMT, 464.?5 TOTAL PREPAIDS 00 T"TA'_ VD} }CHERS 44-4.75 TOTAL DUE VENDOR 464.75 DISNEYLAND iC J 0P. ,,C_[! 4,5S 10-- 240 1i•i .. 7, -, �.• EJiCRSti ori. H 21 rf 5-'DAYC:., o YOlJT '• 1''' {(� L, K, J TCITA' FrEFAIDE Or} TOTAL 7U Lr_FS 133. 00 TOTAL DL'E-';ENDOR 2,133.00 TI"i. :.,� Tx ., i3___-�: � 4}_{}•: _ LASSITRCTR SPRING c ;a.}FKM ^,(.t ' aTOTAL FR�rC .00 TfTAVOU"*HERS _2,0 } OR ilk , : �:. i . r,* - L f =' 6 0 414.24 07//8120 :} 44360 a _ :__.• y iT.s �;'•� r,.. { —ralDIMy ' 'T' 323.34 07 11 S." '000-44:359 7 t r}8.. -, I�''FDOR TGTN_ ListE 737. lz C t I 4 n y ay }� c NT t �r frf, 3:,❑7 .._, `:� a 11T ' ,s 174.00 411 i- !v L •' Tn_ .s:T 'd!4_ .. E' :moi ai}`} .. ., 1 93.03 _ T^'TiF'SL vL_ ! YL•Oe", ,r: i 1 t3v34 .1,. '7 �rit:w_:JJ If iar v-11Ri:_ . _Ilyl _r 1 L �. - A 50 097 `, , TEINEE .rn n,_ PREP 3 ftCt, - TC A., C; cz hi A .. _ ^ TFlUE—HU-110 TOTS 52 =t ,4 #f, �,aIS' CITY EF DIAk`iGND BAR RUN DATE: 07/13/2004 08*3 34 ` VOUCHER REGISTER PAGE. 7 " - DUE . THRU. 0:7118" iCI F3.;ICELCT-ACCT -Frt7JcCT ACCT F'L ult IMIZE IsES.iPTIC1 fiMONT DATE NEC!' GRAF-41ES MITEIJ �t 114095-421110— 656 �80 p TiT J4r-N_rL. iL1,01,11". Cr.. c 7 .. ..i. +ti;- 77�SLFFIES-USED OTLR ; tra-�.1. RE. AID TOTAL VOUCHERS h_R3 _= TOTAL BUVENTUOR L,REATPt 1 pLiEN I: ia_f._Y fd -,ell i,�hy a ."..�., __ - ct'4i1. 4_`' - - ^"?t"14-01 ,3,, 07o!1-8,12, : TCTt T .: ti= .L4>'.: ice ;' -;OTAi_ T �a i,5uo.00 .,. c n_ raises'T i ^i !C. 57 -vl� L .. ,t s­tz - ^P:Y�LI TY, _L. IIa S. .. . 11r 11 7 511x_ •, n npu. SVCS4 _ - ZZ,` __ ...:•_.11.11_ ry 1-:.y T't CC. MFLE LFL ,. t •T - C E ti ,.. ,.,-:.i, Fi'� S t Oji, 4 r _i'L1 ?i iv f C1ii . 47 ICU, ,{''{-f. SVCv- Lir{vf..k�, 'l -=.i•_' TCTn� . P:.1_ -Ai a22.72 T 0! T 4L rtI tE VP 7toP 7 k4 rr, y--fz_=FR_ER c{ �- nair c rrt..a_ L , R. 1�. G�E?��. if cf) 1) I - -. UDU .- - - - T T [F 4th OR C(i•�tt HER. ` OT. v; . P...u_T'OT .L+.Fv. - - - v E. 4 : T7 L v - s Lkl� ��,,, 5D. . MASS IN'E '�' 'tet -.i ..:�.• LLCTLJ ,.:3�.,._ .. vI :a..{:5 - MITLia PE •TTt� . TOT A, VOL,LL:_)..i - +'eTr .60 L T TI^s ri:UE .7 .60 MT.Kc. L`Me`a. BRY 4 ._.. DUTiF 4 T CO ^E?T PAR-,,. n r ,0£ TOTAL RrIT: PAT2: .00 - T. OT A L S1C�.c_p 04: n Ci, 00' h,. -. T�•rA rjalE VE ILISI s t 3'f: Lvt: 'y .5,.:a!? -� :.- 840a (l;) CITY OF DIAMOND BW RL14 PATE: 07113120000 08'38:30 VOUCfIER ROISTER FAGS: " BLIE THRU- 07118, 2000 PrC AT! FL'tIi}! SECT- Ci,T FF. SECT -ACCT PC # INVOICE DESCRIPTION At? UNIT iIATE CHECK HIGHPOINT,IN 0014095-4211i- fi927 57991 FFEto Sv LwYCr-RiS ,(riqrS Vc TOTfi=:_ PP.EIPAIM DO TOTAL VOUCHERSX1.6= TOTAL DUE VENDOR h r� li 0MM INN ' _a_LE_T 0114415 4 �_- A10192 VIPATR L RECE TIOPd -6/3-S 0711°:Li {` 44372 001441 15 422L '=°-- : t.r,- DErr �+ 5,f[}.00 07118i2c'100 44'3772 I,E ,r . 44 TOTAL01110HERu .0 TOTA! DLE rE r : W.66 j H.ti.S PL—pi�3N - . 0.14. 2-422-110-- : 007 6.x17/tr0 F'LUD:1 WLL P. , F -F FE-fiv k 895.00 TOTAL FREFAIOS 00 TOTAL 4-'Na"GLCHERc' 095.00144 T1T,rL. %L E k4.i UP. R95. 0V - {n - - 99� Aryt:T EY'RSI 1 :, spa CUON G`ETTY CTR 1,39=1.00 hr RAa}t 5.50 S�FFt . 0115 EEXCURSION � 7 Ot}Am} alir:s5310 _ 52ADUyEV`.^a-TL:iE'RT '. 57C.vt E....L : RZ F raa_.: .Ocl TOTAL DUE VEIN. CR .. 109_.50` •� fFVal ;i-- 4 G L Av 4.r. 4 b LE ^' �'' - cl ^� 2'i 6. 10� 40 :'-- . - !! r �'C Li.iJ{'_,3 Cir'. .. '�-CI 1..111 1 !f? �T .. r.� %%1 Citi'!{.. LEGA A - FPL 2000 18 61.43 i L!•_#.fr,L 'tii.' - C, L'.L4f`;)-if it1.a "7•hJ - -. TGUThl Eii ` iuE Q00 - TOT iy:.. C 4,V.F. :t -:. IL. TuTk L4v_ It.r.a. - - '.. 4;98.711.... ,1"_4 'E _ S1ITtL ,f., g, 1 JUL19,4M.70 n7 r1 ''f1 -r • 0 200 y 44' 89 ,_a ... t±J ..-.. �i.�}.:• L�:.r_ :.UrT�i aif i1.r �i+v •_ t r ' ,'. i C r.' 1.r.5 t:.i. f�4i - `{ - ti}1111 PREPAIDS l ::._. AIDS 19,4&5.70 ... :. ,_,r f .-. IM - 465.70 383, '131.40 r - R_pf% Uri -; -, -:fin ,_ - CITY OF DIAMOND W RLNd DATE: 07/13/?000 08.38:30 VOUCHER REGISTER PAGE: 9 DLE THRU: 07/18120a4 PREPAID FUND/SECT-ACCT-PROJECT-ACCT PO # INVOICE I))ESCRIPTION AMOUNT DATE CI-xCt; KARPORL 1155515-41400-- 100 = 422 PRMTNL SUPPLIES -USED OIL M.02 TOTAL PREPAIDS .00 TOT AL VOUCHERS- £95.0 TOTAL DUE VENLOR 895.02 VICTORIA 'KbRoL 001-:1478^--37194 'PEREATIM REFUND 90.00 TOTAL PREPAIDS .00 TOTAL 4'GU-rH:-RS 96.00 TOTAL DUE VEND'Oq < 90.00 JONATHAN W KRAUS 0015350-45200— 9622A CLASS INSTRCTR-SPRING 980.40 07/18MOO 4431EM TOTAL PREPAIDS 980.40` TOTAL VOUC ERS .00 TOTAL DUE MW ' 980.40. GEDRDE KUO " 0015210-4410"-- FM COMM - 5/23 65.06 TOTAL PREPAIDS .00 TECTAL VOUCHERS 65.00 TOTAL DUT VENDOR 65.00 AQUE Or CA CITIES "'- LEAS CES-MYR,MPT,r.WL;,W HER 1,625.00 07/18/2000 44395 LEAG CDIF-C! iR'RAA DCM . 9'.5 8 .00 07/2v/2U00 44395 0014010-422-10— E ECTV FORUM C04-O`CONS 300.00 07/18/2060 44371 ie 14h 0-12215-- ,, , LA COUNTY DIV DUE' -00/01 - 925.00 07/18/2000 44394 -� - LEAG CONF-PURGE'S 9/,-v/ TOTAL PREPAIDS 3 825 00 Tl (1T,AL t r in : MAI DEE 'kklr-Ej- 4,150.00 50744 REFUND Fs, DEP-HERiTAuE 206.00 TCTP! Fc� `Fill=, .DO TOTAL VOUCHERS 206.00 TOTAL DIVE VENrJUR 200,00 I. ESE 3704S* RECREATION FEFUNTi 18-.00 TO: Al PREPAIDS .aU TCF'! VO:;CHc.,_� ERE. 189.00 TOTAL B!";y,";CDR �e 18..00 -r ,(r_.,.5* ILEr r.i 34140-- - P,ECREATION REFU',:= :`9.00 TOTAL PREPAIDS .00 • TOTAL VOUCHERS 59.00 . TOTAL DUE 'i,11-41DOR 59.00- CITT'OF DIAMCNID EAR RLN DATE' 07/13f2000,08 38':34, VOUCHER REGISTER PAGE, 1J DUE THRU: 07/181t000 FFEn Tri -All F3ix�I}�tiEi?-AG ? F..G�=CT-t CC? FG # it�'r'GICE DESCRIF'TiGN filt^.UPIT DATE CHkC+; E�AVE 1 EVIG 11 001-2474-3— : 6900 PEC KEAT MN REFUND 1tti 00 TO AL FF:€PAIDS .44 '0 — _ TOTALti„UCHI::R_ i17._.00 'TOTAL DUE 1'E"I SR 113,44 LEMS Err AIJIKIS IIaC 0014 90 4..113-- 9052' .^-.? CITY OF DIMOND EAR RLI LATE: 07,/1,312000 48:u$:30 VOUD Si MGISTM RAGE: 11 DUE THRU: 07/18/2000 PREPAID RiG` T r rr FUNDI;, C.-A-M-PRO,F�T-AZICT PQ # I":,!nTCF DESCRIPTION, A:'MIhT L?A?EE CHECS; es=350.1 L5300_ 996-0 ICR -:RG ? .0!Lt TOTI IAL PREEPAIDS PREPAID . 0 TOTAL 'MCFERS 1! 3 :.TOTAL .DUH VE OR 10 �'{ PA ^i, _ s r' :4 Yi :.i ULM I u?n1- DUE zv512OR 1 i.tt--t LORD,iz }i 4 2[,41:14 ? E".S_ S}F?ELE ELDGS 6-7 en{' 4, ^ r' I.[ i Ar , REPr:DS 0 t i DE V ^ l lq �v env � aT'ai 00E:15 �= _ _• s .__:_ - irx1 ?3 F,vrF?4. Ti_T ?RE^I' .0� . _-_ t - T01 iCHERS , ?GTi !I- rj' ',`Ei;LCR . .' - 85, .100 'yjG. 6r'r. .. . - r PUNIIN CO 23,. 65.00 r= -EPA - TOTAL DS .00 TOTALO' 65.00 -_. .:_. :f�iTl ER 217-14.. - Tf" RLEF UTAL n .00 - Q217.114 - - �+ fi5 ?S7e14 c e a .-424.i._ 1' .DAY ;j7,'.G j :«' ..vi. l.r . �: _ t /tC t r '7 {'07/16,12000 120.00 t7 / 1 12000 _ 4438: T_: ? s -f7>_ Dom . VB:.ORH 1 3 00 ,—E a _ CJvlFf iii ,{,. J?C=a" PC.`- ivL PK ia.: H RITR'--- iii r+t' r F;,.c .,I.:,: TOTAL E - DS f00 .� T071 Tn,i H... °r i.`_'Lit'i.�i,:Ct c.FU,itJ' - T,T i_ '. Ft'Y1_ UP it S�,J F1F?. - r, -al i' Lt' +La ei 4: _.,m111 Tin. .:Li-3-falaJ Ljt t i --.#nom NDOM. ..r .00 CITY OF DIAMOND. BAR RUN DATE: 07/13,12000 08.38:30 VOUD ER 'REGISTER PAGt: 1 DUEL T(RU' 07!18/20LS PREPAID FiihiD/SECT-A 4{ , .;�?:EGT-A:CT -• FiJ � t t: trc "-c�.Tc+rI, t I.1YOa.aa �:� .�:,at ,1331 AI:GtNT DATE CHEF PAS: ;DISE FUINT 40TEL v CONT CNTR 0=E14Li°` 42, : -- 3 NlA CIONF t:-SN,t f',h:lit Y 4'._?�_ TOTAL PREPAIDS s D4 k,Eh4D3R E00iA PARK EATIO d REFUND 10.L } TOTAL C p- TPI .. 'EI ' T TALl "Du'ERS 1 -9.00 Ai TO,nis {iENn UUi. 4—. DOR I 1Pn, 00 T'u t: AYRCL P:"-'14 P ;i?LiL_ TRAL.c R _ P°14 8t 80040 t -ti; 118 "2000 PP14 TOT PRE;' .! t , • : TOTL in! I Hc .00 DUE TOTAL wvL ��12 N1, 1 W 81,80".W PrDc `RTTI rs, ..�,: i.,.:.,. _dam _- ... 5 7.� : n7/1 ' %x�!0 443?� filtT '11s =i-- rha,; E{_'RVIVOR BENEFIT 42.78 07/18/4000 44376 rt ' pp,3 FETIR �'J dTRIF — - 2,8849. 25 07 , ! C/' �i j tS 44.376 o:?. �i.;0'-- P 13 REI IR ���d�RIP —. EE 5,044-25 �}'7 ji Cq ;"rte t l /2000 44376 :n I _ - 'aFAIL� , , . 3}a4r TOT;L v3G fCi•�Ci�,aS' A7 .00 TOTAL DUE VENDOR' 8,445.97 4a1a:{-- PO_TAC MTR RESET -MA`( 2,020.0` TOTAL PREPAIDS .00 TOTAL vn-ucwF!s 2,010.00 TOTAL RTIC'd h1f�P.., L LUL C 7,.1t fl M2 . UNA L.-aCED S1iiv>1 Ono-c"4�' .21{- PL`°i''TF 1Ti+ T;,t i'�'{ .;•L`th „vaLl: i :.:Y , .. -f' n �iy 4,457,. v TOTAL FR_r,I?C; -0 : *' 4,45j 50 IA,F� DUE . �.,� ,...-artm '� _ Glj s A MHyj p :LC r`tT; nn tt.s r t TTL_ EPAf rjrt =v.v _ -. •Tit F - . ii - "UL; L, ate. 04 —,014 a..- ...: r,'t. T^;''Tfi Pr �S'v ,�-1 ,ram _4L i'ENDr.� ,-. 95..10 CITY OF DIAt4s`iNED EAR RUN, DATE' 07,113,12T.'00 - :3( VQu%'- ; fiwvISTE? PAVE - 1E:.EE TNF?L1. 07/1812,600 C ry t f ID r �at FUNDIII E, -ACCT FRO,:EC7-ACCT + FIC # Ixn�^ r= 'E� RTPTI . + .i\{.,.IvL a ,t;,.Ri, 13Gi{ "�;3 {,�T fucF. i 1Tro—n1 F IGSTMAST `iR, .. - i1 EXPRESS AP Tl —FP!' n {, as G a C .YC`FfLC L ,R+yy.. Mrtt rP:. 0-14 i1.75 4 i 'ri.1q CFt.11-:i"S'aL r`'L 2;0601,^t4 5 11 7 T0TAL PREF, ITjq .00 TOTAL VOUMHErll- 35.225 TOTALa z.. xafi�viv -L.- - —70 :SV`r.- PRE F AIL l;= ,`,jLl -. _,-. ?�.,._ t'� rt�r;� 45.00 TC,AL1 _L:.T VL}.aLfi cmmt T CE INDUSTRIES L...tf3�� 4 9,F? r 1af1Ta Z� ,i1 ALARM S CS-FIEPIT.ru C,C R 66.14 0i15J1 42210-- A10 11340729"31 ALARM i.lr.^–SYC CYN P: - x5,+ TOTAL PF AIDS .Cil IGTAI v.v��vt•itCi°�J' "52.13 TOTAL ISE VEh C, 15.13 _. I Il_ -t i' —5 F "Tf SVES MAPS TR 52'267 Y- i v �'- C^- t t n 1 t --- �T,� h, M FFtIdT S'JC PL"�5r'S: z 2 Gi• 51 nS ,i_I Al- Vit»..-?';al,`s .00 - - 108.44 E T T 1 r? N iia. YL -,l OR. 108.44 Mill t T t a_-- . ;est c _ r M77 a:.. v...L vv: ...a_+.:' :,u 1"?eii Orl TN - x.___: ,a.44 E T -F! , t ' 41a ..:4 :.. _..� T UTAL . RA a_is: . D, rvv t `E r C _ _ L0 2 6 s t TEMP SIZE-F'1141N '6111 12.1. 44 . L _' :%;'A_ ,.,_ �;_:.= L. 1`:'.x.44 MrL vur _ 1.5.44 CITY OF DINMOND FP,R MM DATE, N/1 0MO NT : W 4` UD ET REuISTER PGE' for DAZE THRU.' 07/1812000 HEFAID FLlfC/SECT-ACCT-PROJECT-€;ECT PO # INVOICE; MSCRIPTION fi11104tiff DATE CHECf RDTARY CLUB -OF WALNUT VALLEY 0014010 42825-- INDCTN MTG - O'CDNNOR 3 30.tTD I17/18/2D00 442370 TOTAL ?kEEPAI"S TOTAL-U--JC!.!:RS D TOTAL DUE VENDOR 30.0. JOSEPH R;v?ICKA MM*441062 PLAIN COM " 5/22 O 65 TMAL PREPAIDS .00 TOTAL v"OULii-r.} 65.013 TOTAL L SAN3,!W.IZEL VALLEY TRIBUNE LEGAL AD FL 0'L _E 2,5 17 L5538-42115— 10106A 1.+I "C LEGAL AD, DIST 99 MOE, 40 LEGE AD F 200 ` 15 Grp Q-61-22010 LEGA P-tir FPS -200 0-0-31 0.31 182.52' 1 r1cc:5t} q i ic__ 0106—A ,- AD 6 212r t 14GAL AD DIST '3 c 51 1415541-42115-- 1. if ::. _ -.., . "LEGr,L Alr' ..I.,: 4 ST 41 6 -:9 _ 1 .E 8- . TOTAL Tf_ PREPPIES n-} TOTAIL VOUCHERS 27574.00 .TO AL DUE i EI C .. ,• l - S LD _ 10241 6116/0C EhC . e;-LAa r 7 Y ClUT1"1 80 AL REPAIDIS .00 TOTAL ,DUE VENDOR 2, 191 .&"1 SECURITY TOTAL PREPAIDS 00 TOTALSECTRAN _ R 1 4 ' 160!72 E'd T Mt _M0 T Thr AR r 00. 11110 _tTAL Ei TMIL .ICUE',HE S 800.00 TO TA L DUE .ENDO y BREEN SHAM 001-2W02-- W%3 RFUMD PK TOTAL FREPAIDS TOT AL 0' rr_t.y L to &A _ TOTAL ..U'P VENDOR 5 0 X0 :_... TOTAL FREFAIDS .00 TOTAL VWERS 24.01) ._ S CITY OF DIAMOND BPR RUN DATE: 07113/2000 08:393:30 VW ER REGISTER PAGE: 1` , DUE THF.U. 07/181200-D FREE PAI€' FUND lSECT—ACCT PROJECT—ACCT PC '# h+.3iGE TE,MIPTI3t4 AI + t DATE CHEM &-lU a -K OF WAI UT Of -!409 —42140-- F i T Y T i ^ MO ' 0.1409 4121i4n-- FA >i _ri si v : YT_v YtRiira 95 -0"- 07,118V 000 44',92 TGTAlL P UAIrt� K ..'>, d.!4'L y i, ajtt - TOTP DUE. 4E."xW 1224. rr �_ vI�"d -ET _ ZIG; E x i F C1vFdTr° 762.36 -. t„ ti PPIR Erl 17,n t n - - 7 7 itr.t + kir'[ : _ 62 38, . - cC 'vagi -vv MIST i,.a. 4i1 iT1 .4.r•.V�SL i•_ -J.0 • OT A RE PA I Ds'0t[.! _, ,.1 0 A— DUE VENEM . 1 Or! . -. av .tl: 41 � .•� i1L1 - r :-6 - SEt4 JrM£a LI$i it 1 (t• L` . - ULIES- TINY TriTS 72.02 .lTAL =r.�Pri}L_ .00 - OFF 00 CITY ; OF UTAMDvilii BHF; .'KDATE: 07/13/,,2W0 �.*2:Vn . V'Dr--1ER REGISTER RAGEIt WE TH110 07/14/201 FI�Ni� "uEUT-P. 7-FRGti'tCT-±�:G? Fvi # INkMIC= ED' ESCR1FT10N fiRI-PAIR , f= DATE EC SOUTHERN' CNILIFURNI?ECl=IS� ; ft n I J - 001532-r--i-4212'65 - A i,. 'Yir a1,_.+ L aJ}Lr"1 ,JY"1MITCiD.i.:. - -2216.97 i sftic,J1� -42126— , 220"a -v tE7416ELECT S;S -�TCk v - 'all 1,277.83 . . 0,r, -- t 21tt - 2004 .6vELECT - 1t4 rL LT 5UC tstRl{Fi - {i i-.`-L-J�_ 'llli.L.-- 20 04174165 ELECT .71tCS SYC CYN P v„7 1 - 141,5541-42'1246— 20-04174 1165. El LCT RIGS DI`` 41 It.,. t�` \ li4 l -42126-- - 2 i7� �E!E'T_ J REAC,r, -. vOi2ni-42126 174165 L I, i 1 L• ELEC.- -'1,14174 F 1..65, T S -V n 'ter PANT ERA 1, )C..,_�: ry..SarCT �trS� iR Ta= - r..076 , r tf 1 I q _ 17fiff.. CLPr Cl i, S7IT A IC f -s.431 12 `_ - 1741 5 E!w r C H,1! 7"8 ' iC.:_ m ~�1 7a{ Y L Fi �sr..�' S �.�J GT _ � i t� _,a 1 � L � 1 .� is t:r -. 4. ELECT S 1- L DIS- T - v } rTRF-Fr Ce{TRL=[iF •i1 yT Li -t - 7 C-0155,10 L Li=<--_- - ha i'Yltcfi i Ei-Ti SVM -T, FIRE •C � - { j 08 4, 2of -E.ErT S re Lies 26-25 'tiEL"M rCr 71 55-14 J: - 21 C! r !. ti rT EL SVCS—T F I r1Ti - a 3 :+-LCL S:Cv 1.�.L 166.99 _ ^- '1s _�5,_ ECEv? S1M DST 36 . 13 1 - AL s Epr ;r TONAL i 6, :LlYL.. TOM-L,rC ,EM-MOR, .,a4!J. {Y+J. D -'t : •'_PC-- SUIFFLIE-S - F;9SiIC l aps-13 61. x F L} fL7E'.. SU'FPLIs'.J' GEh - - 144 SUPPLIES -GEN-L(i'-E 5 =$G F I r:E1 SUPPIESS - BEERR! - 164.30 C 0 14 0 t rwP' 6 7SUPPLIES- GEN RAI 102.43' f ! i " 7 . i VilES-rti '. 76 LL c. 5J°*LIt' - �L€��4f1IPy1 9— .aa- '-.8—i--- LPT - Y r-S.JT�r L_,'E.4 •- ::EJ. rR.. i 4rir 75.7 : R -'. - r- 1 '-,T A,. _ r a 1V_ aF, v.f �: 7f0 Vin_ Pr._: •v—} 3- iTL F. =`J7 X15 ,. TM� . -. ,.0 C i FLIE ACE 61/2h - .f 99 _ Teri 7 '8 Rt ,ll;} JiTL YJv, _:,v" G'7 1Tv+J ' Mr'T] l K:r ,v,.., TCT�i L s r _... __ T'T,L } r, CITY OF DIAMOND BAR RUN DATE 07,113/200 08:38,.30 REI)STC.R F`As7Z , I? WE Zi t=. THRU: 0TGf f 19, 27010,1 PFE� iI' FD; irrwE(T-ACuT FRt t ECT -ACCT FD I :LICE DEMPIPTIC�I AMOU MOUNT ,ATE cH"ELK. TENNIS ANIONt 015JC _pp rr 0 .91; ,, LA. H� I�!,SkR;:TS-SPIR IP3Lf 1*9 y�rs� TOTAL PRS AEI,: ��rt Tr -t Al vgt 1r, .-. TOTAL DUE VENDOR` THE F_,,I,.,,_ Esl ,TN.I.M!TYOri HT T CN-.. IN v.ti:=::-. G50i4v - TC AL F tF c++ RE S 01 0) . Ti!? .. a�.:_��ti-,:.� - Oars t} - TOTAL DUE WINDUP ? 850.1", TLC S. ORTSIVI;RE IWC ,15D5 41 nit-- n05e 16/59!1 SPPLS - ALA(TL ES'TOLL SHIP 1 37n F ..r TOTAL PREPAIDS ((0 TOTAL MiCH'-SF5 1,D? :.?�r . TOTALI DUE VENDOR •; 1 , 372.. 71 - TRAFFjr' f fLit=?C1i_ _Ct...JCC Tis,;a +-; - (t '51 5.i.,_rt:_ '. — lsr'^'^ •.-yu t t 1�Yi ,t SL?��'L� _-'FIs"dam-LE�in, i-'tt3� ..._ ... 1 n(JtF Zr-,. 1 n rtT:.� Mn : ur r.CC A t DC , , TOTAL VOUCH R t r , - TOTAL DUE VUNDOR i UK. 4 . 29 - ._ - . Jis'.i1iEM A., ! CELEE C � M;-�i f� � i"d ASF;- 5ij Olf �!7 c� f ttt,0 44339-,15, „❑;S �.. ED -C-13- EEPT I4' PARK 6.'28 5.0 Y, n,:! 07:8, t ,S,, 4 _:•. f_ ? l4 1�,tsT .#, Ff' 5100. '00, 07/1812f,"00isiR(i3 T Tf. L. PRE-PAIDS ' lb T urivJ Jryryr f ft ..(Tn.. ..'_:.'.273,.IMP ...• - V HE 2 _ f++-: 51 • is i.:. is T., .T = 3' 'V ryYi- ,vl {, TO : F27 ..-.�.� i" 1 - TOlTA' L : §!_L , Jr,+�=: iii c -0i COM Ott. TOTAL VO jr„ fi C TOT _ r , 'III OF BIAMMM BAR RUN BATE: 07/13/2000 08, dF; 0 VOUCHER REGISTER PAGE' I ' DUE THRU: 07/I8/26NO PREPAID RDATEEPA FUND'SECT-hCST PROD CT -ACCT PD # MC IN E I:ESCRIP1TION fi"17J"aT CrltCl. UNIITEB STATES PBSTAL SERVICE 0014090;-421210-- REPLENISH POSTNGEE METER , ,. ... , ter•, `,000.00 TOTAL PREFAIL'S s00 r,' _... i IAL flit v'Ek T-M.R G 71.11S 0. 0 .. ! UNIVITY EX NS ON, q M15310 - TC as riCCCmn .0 r V.noTOTAL ^HCL OT WE 'I.ENDOR, na Yr: PCIF-SN Jei+;e.AN'R 7/7-1,10CI t12•45 07/13.1240100 T4:_ - - TOTAL G;iLjTr^ 4 122. 45 TOIMt r=arFaERES t - TOTAL _.r EklD r,'' 4I2.45 CM—MC VAhl +-Y�S<yC'._x.� .•. �uv y I - CLASS INSTI,RCTR SUMIM,_R. 79. 20 - - T:i •'rte F1'iLt'. 3-i IDS fl`Alitl rHRS ry Tp:F 1 - 1.0 AL .•. i L�;'� OR 79. 20 440`001 DED j;!p 45 r _ r r tG i r'� 00Tj'TAl 'OUCH10916 4 _i 1 096 45,. - •' {� t-:� 'y 4 :-4 bf L . CHER T P t.'S i I v .1 T{} t'd - ` ,--nj .t ta- .t-_ - ? -. r�. ,. O fr 3 ,ria} A6rt •+ tl hT+ii - � ",T f C - 85 ..0 42130 t �i-7 r��i�- lI1F PA0 �` EU RENTAAt L -'•--+.:'7 �� ��l7t_ r!, a <_, 44369 - TO, -f rf ri^ Off - ,.-: :+f ::.: _. ,..•.: - - . 10TAL VOUCHERS 431.0SL F-_il _ r.. H ^ - - 28.00 ff__ ::.a t'-- uC ! hiP, ....Ci41'Y Ci f Ct:iT FJ + if< nr c s� .t i it ri.1-us'Y-- Q.I r.�. tf+s �.,ji �EFuN D rCG= T i r3 A;4 REF lj;rr REFLRiar ELEC PERM f T Cc 92 , LtjthYT; M-,4 A-9.76 TgT4L PREPAjrc � MTAs_ VOUCHERS 997 M TUT,:_ DUE VENDSP, 9P7.03 CITY OF DIAMOND BAR RUN DATE: 07113/2000 48:381:30 VC'CCHER REGISTER AGE n, �, � , _ 1: :'•!.'E THRU: 07/18T20t'A PREPAID FL!td1'/SEC?_1S FRO } CT -ACCT . , .�_ cr a nr, RC '# I1"Ali C ,_CRI, Tisa trorr, .ATE. CHECK JENIN't 'i!LLA:f t4'4 001 —+rr FRS RiLFL.�L FL; bFF-G r.CAG1ita 50.00 '07 AL AIDS TOTA_ VOJUCHERS S: ,,L• �f ^ :: WJE ._tr'nra;15 {!.('._ a •>_ 81.81., .vr ER it 1 ,r7.:__ .. TTnN T>3 PL L *rb- TC3F,L ,0'j .RE r� WALNIU V f E, s 1 f,4235 =.1t CL'MM i! _r a7Ft`'{-t(—Af-9kir_ (F.IN' 500s0i 0111at�' 3 La: ' +}?L r � TC.r ! �.� IIl, �4i -. f 500.40 TSTA_ i.OUCHER- -' - TEff AL illiENTIDI!i:. 50fi �'if i 17 3l T.. CJ ."",��:. :,:_a J :. _ ., . -: -:.,1 Rt;:lLr WTt 5dv I'yvl�t; 1,697.23; 1 ^T t DS J,,:L . ,at, .,aLv .03 _3 r• :. T:3Crt !R I OT— DUEl,h9 .2 REES 3x.00 07MOV2006 44.-00 ' PAIN"' t HA C-rs '35 - 00 07 118 1 <000 _ 44 si _ r C- IN SE rlF G BELA"J_R 786.80 07/18/2000 44384 `SS.t FF Sir' ` 1.1.80 0'17/1 V/2 00 4Q82 rf3�fin 1r ai__ r PIALM FLOE 4'' 11 07/1S.'Q0 0 44y=4 } — !r 6f 5 L.'rrk.CR 4_ } 1...i'!7,18; =tl] 4 '813: C PnNc- PFI ArauE 61.54 0-711"/20'1' 44384 i i I crt •- 6/1 . [ • 18.120'00 , Cvi BED —,133Y. 9154 07/18/-, `0 4q384 f r� � W'S aFcA,t i SVrQ .SL,„.R 11.26 07'1 ,2000 44384 iSsIGS ![I ,.a :- � C'= �r tLA AUL : � >=Ct C'7i urFt! �1 41 s: ,18 . t d"�• 4 384 r4 V r !u u C[(khd I 75.00 75 00 0t1cl 044,� 1 T LEAS �V�� �� !'I�ysSJARI 1 /11 � i E07116/2'000 81.1;' r 44 ';+ 3 r -vim: 18, 07/18” 00 443(_'814 n' IrL_ BAIN CP FOES 3 ,(,.? 07/18/'7'00 0 44384 p t�t?vc tr a :: —1.00 87,11;'"Ov: 44=,79 Ad : t ....,:.r is `vi' R�l'li'.�cs:, •_! 1' � 7,t131.0 0 332. 33 .05 071113/2000 44.80 PP - i, Tric 10LIF a.. Ov_ Lr a a i ra :.29 84 CITY OF DIAMOND PA? RUN' IfATE: 07126/2000 03:38:3') VOUCHER REGGISTER DUE 'THRU'07 lvl2'00 - FIAT- 'SECT-AC:T—F!;'4 ECT =:CuT �J ,. S I*3:GICE T:Ee! jPTi' 1 At"G`_14.. T f,.. = L"�i1L t r:.: W_YI i .Uv��i? ARBORUST6 1NCG i€t.l _..Ji 't �_3.�. __ t/?i=cc 4A550,9 tt^ �lt'tSF �t•_ ATMTL � FSj�T ny I7:74 "TMTL TREE MA"I ai MAI, fir _3J: /MG C^ ,iiJ Mn I7971 0Atr6c_ �c_c`9— .a tli a .:#WAIL �.''—± =-- T =" r 7' s7-1IFS LSi Tftr=... ?`i'T MAY - Y -46 � to 1q -Lc.3-- 05cc 0015558-455-09-- a .._.Y _c_.a; n 7.I PROF. Svr.' EMERIIG CLEAN-UP ,nen h 00i_55]' t-et.�y-- 'j:rtj4 '�--7a €RW .aKC-TRIEFE MAINT5,. � '-1 �yJ�J,ti1 T!lTr �rL r r'1L�. } _ rfurl Ph TOT WE L41020R Ei, 795. 0-1 _?i --3473 --_.- +Cf<4 1` TUML1 41'( r<c _v ,. 0001 TOTAT n f ia�_, — ^ G i E T [I LL `JH,t SV--pj1 �i iJF i. . ; t �v iC MT I PREPAINS 2"CZ i�, T T [ 'ti CF1E_R6 Tn, c• �htfiiii 5Z15. 00 '.ERe', riF +i tri Till: 4 : le':?1 hf}< rj �n (f.-- '�71C ?�+ iij1117 18 CCPIE�' PG- STE 190 Mi3'V „i7.E; 1 .: :• y,,,Lt t, v:� 00 MAY,c . ty'#7tHER CHIPB—n+E {1 337. 07 :. T"TAl, FREFAIOS e00' TCT ifOti{`L= :n : 674.14 TOTAML DUE V h'_p.C! L7R ij�, n:F4.:: C;,T T ON REFUND - • 'T 1 L *'L� t r I' _ r Tl<t y. rP C V, --Epa a.� ... .:, '.7T., t, S _ - i t Tm T_ [Tk 1'nA - - 40 00 HL VENT1 _ 0.. t1`? , u�� C•�i }-. .00 IN i ;_. DOLSE:, TrITAI, 7a w CITY OF DIAMOND BAR AGENDA REPORT, AGENDA NO. r. TO- Terrence L. Belanger, City Manager MEETING DATE: July 18, 2000REPORT DATE: June 19, 2000 FROM: Linda Go Magnuson, Finance Director Treasurer's Report - May 31, 2000 SUMMARY: Submitted for the City Council's review and approval is the Treasurers Statement for the month of May 2000 RECOMMENDATION: Review and approve. LIST OF ATTACHMENTS: X Staff Report ® Public He Notification Resolution(s) Bid Specification (on file in City Clerles office) Ordinance(s) ® Other: Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed _ Yes _ No by the City Attorney? 2. Does the report require a majority vote? — Yes —No 3. Has environmental impact been assessed? N/A — Yes _ No 4. Has the report been reviewed by a Commission? N/A — Yes - No Which Commission?. 5. Are other departments affected by the report? NIA _ Yes _ No Report discussed with the following affected departments: REV W BYo DEPARTMENT HEAD f Terrence L.'Belange Linda G. Magnuson Manager Finance Director City 1= k= CITYCOUNCIL REPORT AGENDA NC. MEETING DATE: July 18, 2000 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Treasurer's Statement -'May 31, 2000 ISSUE STATEMENT Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City Council's review and approval. " RECOMMENDATION: Approve the May 2000, Treasurer's Statement. FINANCIAL SUMMARY: No fiscal impact. BACKGROUND: Submitted for the Council's review and approval is the Treasurer's Statement for the month of May 2000. This statement shows the cash balances for the various funds, with a breakdown of bank account balances, investment account balances and the effective yield earned from investments. PREPARED BY: \ Linda G. Magnuson L GENERAL FUND $14,705,109.49 $1,166,350.51 $953,571.62 $14,917,888.38 LIBRARY SERVICES FUND 101,640.53 605.11 101,035.42 COMMUNITY ORG SUPPORT FD (3,026.24) 2,250.00 (5,276.24) GAS TAX FUND 2400,235.68 163,484.05 2,563,719.73 TRANSIT TX (PROP A) FD 1,435,245.14 100,372.35 , 67.654.31 1,467,963.18 TRANSIT TX (PROP C) FD 1,262,856.31 49,830.98 1,31268729 ISTEA FUND (370,609.40) (370,609.40) INTEGRATED WASTE MGT FD 252,346°44 22,365.40 5,322.90 269,388.94 AIR QUALITY IMPRVMNT FD 157;234°27 21,773.00 135,461°27 - TRAILS & BIKEWAYS FD (SB 821) 15,793.61 15,793,61 PARK FEES FUND (18,375,61) (18,375.61) FACILITIES & PARK DEVEL. FD 2,439,231,37 2,439,231.37 COM DEV BLOCK GRANT FD (32,422.99) 31,39100 10,124.79 (11,154.78) CITIZENS OOT -PUBLIC SAFETY FD 229,242.15 66,817.01 152.33 295,906,83 NARCOTICS ASSET SEIZURE FD 339,683,61 339,683.61 LANDSCAPE DIST #38 FID 603,971.70 27,780.42 23,561.43 608,190.69 LANDSCAPE DIST #39 FD 256,149.52 18,295.38 6,486.27 267,958.63 LANDSCAPE DIST #41 FD 352,380.22 14,344.20 10,502.03 356,222.39 GRAND AV CONST FUND 139,130.78 139,130.78 CAP IMPROVEMENT PRJ FD 384;781 e75 131,572.77 253,208.98 SELF INSURANCE FUND 942,659.10 942,659.10 EQUIPMENT REPLACEMENT FUND, (17,026.82) (17,026.82) TOTALS $25,576,230.61 $1,661,,033.30 - $1,233,576.56 $0.00 $26,003,687.35 0 DEMAND DEPOSITS: GENERAL ACCOUNT $388.055.96 PAYROLL ACCOUNT 322.63 CHANGE FUND 250.00 PETTY CASH ACCOUNT 500.00 TOTAL DEMAND DEPOSITS $389,128;59 INVESTMENTS: US TREASURY Money Market Acct, $673,792.88 LOCAL AGENCY INVESTMENT FD 24,940;765,88 TOTAL INVESTMENTS $25,614,558.76 TOTAL CASH' $26,003,687.35 Note: The City of Diamond Bar Is invested in the State Treasurer's Local Agency Investment Fund. All funds are available for withdra within 24: hours. Investment in the Local Agency Investment Fund Is allowed under the City's formally adopted investment pe As a secondary investment option, the City continues to maintain the US Treasury Sweep Account with Wells Fargo. Any excess funds are "swept" on a daily basis from the City's bank accounts and are invested overnight into an investment poo of US Treasury Notes. Interest is credited to the City's bank account on a monthly basis L.A.I.F'- Effective Yleld for May 2000 6,190% Money Market Effective Yield for April 2000 4.4520 All investments are placed in accordance with the City of Diamond Bar's Investment Policy. The 9bove summary: provides sufficient cash flow liquidity to meet the next six month's est° t dexpend' res Qerrence L. Belanger, Treasurer �. CLAIM FOR DAMAGE- { FOR__--';G �. C: AMI No- TO PERSON OR PROPERTY' PISTRUCTIU'iS,:1 " 1. Claims for death, injury to person or to personal propertT must be 'filed not later than ( rnos. after the occurrence.'(Gov. Code Sec. 911.2) 2. Claims for damages to real property must be filed not later than 2 y=ar after theQ occurrence. (Gov. Code Sec. 911.2) t 3. Read entire claim before filing. ` 4. See; page 2 for diagram upon which to locate place of accident 5. This claim form must be signed on page 2 at bottom. &. Attach separate sheets, if necessary, to give full details. SIGN BCH SHEET, 7. Claim mustbe filed with City 'Clerk. '(Gov. Code Sec. 915a) To: The. City of Diamond Bar Name of Claimant Age of Claimant (if natural person) Home Address of Clairriant nCity and State Home Telephone Number XjaQ2 f�-l��ni2K� �t D 'n6;ncl L °lo�i�` �I�' V u Business Address of Claimant City and State Business Telephone Number Give address to which you desire notices or communications to be, sent regarding this claim: 20rJ2; �Jr' 2 p S4- = c m0ncl L �` K How did DAMAGE or INJURY occur? Give full particulars. r icrotr ts+' trrerr `I^t�ai� ha down Some trees I l tAk foor clv)G tipped +he- -tree to front+ �� Our house o + a �I t l �i�bU IChe 0H t U hl c vo�� Sv(�errrts�� t=ry ir� �S end -� h dry ts; n t�Utr, fi :r c� r G rj t `�_'in 2 i r GI t irfP� a" T` �, t G3`�.�� %� ti'tfi- end l `l1FJt%C�� a o, When did DAMAG or INJURY occur? Give full particulars, date, time of day: - %J 0 Where did DAMAGE or INJURY occur? Describe fully,. and locate on diagram on reverse side of this sheet,where appropriate, give' street names and addresses and measurements from landmarks: What particular ACT or OMISSION do you claim caused the injury or'damage? Give names of City employees causing the injury or damage, if known: c Coal E. CDrtrectorz W;,at DA1%L! GE cr INJURIES do you claim resulted? Give full extent of injuries or damages claimed: What AMOUNT do you claim on account of each item of injury or damage as of date of presentation of this claim,; giving basis of computation: D6 .. _ 000 -v-� mem►- ckoc1- �rnc�vr� - `' Rrtr T (7r t2F FTT rr) WTTu r -T7 -V /"r vW I r'Ptt mnr cc n i'f7 -� _ 'Y'r � f"Y-rte ,� g'�, N z�:Y SJ �X'� �X +t-` F•F i :..'.'. ' �Aq'.�u��r.+-. ,. .... .:tee -z: -y,..-• '.--"T'-...9- - - ..' Rene's Plumy fag Repair Lic. # 454443 ip51n Dr.' Rancho Cucamonga; CA 9173U Barrett BONDED {909j 593-1175 - (909) 943-1192 INSURED Sp ializing in Electronic Leak Detection _Slab _ Wall - Ground - _ �.dSERVICEINVOICE it Taken Schedule ❑ Moff g Completion ❑ erhoon Promised. t ly ,for iT Evening ❑ Home Call ❑ Carry In Customer L4 PkOM - - 17 a strNt G , sill TO. Aba" 'Typa.af Unit O Make Medal Dealer Data Purclasad PARTS SJCF^ arraMy WarroMy 13 COD ❑ COD Service Requested :.. partsandMererOal Amount-:Swnmory of Ghare�s r"$ MATERIAL ij TAX ---- - SERVICE CALL OR bf TICK -UP - :DELIVERY Agb -t VS r T RATE c r i .t MILEAGE :.. w CARRYING v CHARGE: + ' TOTAL Service Performed r I Shop Off Sarv, man low UNIT PERFORMING SA71SPACTORILY .. MATERIAL TOTAL:.' Cuslomar's Sipaaturo ' - THIS REPAIR GUARANTEED ONLY AS FOLLOWS:'::` - Workmanship performed and materials replaced on thli repair are warranted for IN f days after date of delivery. if trouble develops in work performed, replagement of defective parts will be made free of charge.: Parts not fl replaced are not subject to ' guarantee. Not responsible for pipeline, or appliances, or fixtures, damaged because of age, wear or misuse ort job site. AN billing due within 21 days ' of owner recelvin' this invoice, 9 ' CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Honorable Mayor and Members of the City Council MEETING DATE: July 18, 2000 REPORT DATE. July 14, 2000 FROM: Terrence L. Belanger, City Manager TITLE: Notice of Completion for the Golden Springs Drive/Lemon Avenue Street Rehabilitation and Median Fmprovements Project. SUMMARY: On September 7, 1999, ;City Council awarded the construction contract in the amount of $2,054,921.20 with a contingency amount of S75000.00 for project change orders to be approved by the City Manager, fora total authorization amount of $2,100,U0.00. With the issuance of the notice to proceed on September 27, 1999, construction was completed on January 7, 2000 with the exception of punch list items and the 6 -month maintenance agreement for the landscaped medians. On July 13, 2000 staff determined that all work including punch list items are complete and in accordance with the specifications prepared and approved by the City. The final construction contract amount is $1,951,930.25: RECOMMENDATION: That the City Council accept the work performed by Excel Paving Company and authorize the City Clerk to file the proper Notice ofCompletion and to release any retention amounts thirty-five (3 5) days after the recordation date. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification Resolution(s) - Bid Specification: on file at City Clerk's _ Ordinances(s) office. _Agreement(s), x Other: Notice of Completion I SUBMITTAL, CHECKLIST: 1. Has the resolution, ordinance or agreement beenreviewed N/A _ Yes _ No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a. Commission? N/A _ Yes _ No Which Commission? 5. Are other departments affected by the report? N/A _ Yes No REVIEWED BY: Te nce L. Bei er Phames DeStefano av . Li City Manager Deputy City Manager Director of Public Works CITY COUNCIL REPORT AGENDA NO. MEETING DATE: July 18, 2000 TO: Honorable Mayor and Membersof the City Council FROM: Terrence L; Belanger, City Manager SUBJECT: Notice of Completion for the Golden Springs Drive/Lemon Avenue Street Rehabilitation and Median Improvements Project. ISSUE STATEMENT To submit and file for recordation a Notice of Completion for the Golden Springs DrivelLemon Avenue Street Rehabilitation and Median Improvements Project. RECOMMENDATION That the City Council accept the work performed by Excel Paving Company and authorize the City Clerk to file the proper Notice of Completion and to release any retention amounts thirty-five (3 5) days after the recordation date. FINANCIAL SUMMARY The process of filing Notice of Completion has no fiscal impact on the City. BACKGROUNDMISCUSSION On September 7, 1999, City Council awarded the construction contract in the amount of $2,054,921.20 with a contingency amount of $75,000.00 for project change orders to be approved by the City Manager, for a total authorization amount of $2,100,00.00. With the issuance of the notice to proceed on September' 27, 1999, construction was completed on January 7, 2000 with the exception of punch list items and the 6 -month maintenance agreement for the landscaped medians. On July 13, 2000 staff determined that all work including punch list items are complete and in accordance with the specifications. prepared and approved by the City. The final construction contract amount is $1,951,930.26. A total of $116,323.44 savings were realized due to a decrease of required removal and excavation quantities. Prepared by David G. Liu /Rose E. Manela RECORDING REQUESTED BY AND WHEN RECORDED MAM TO CITY OF DIAMOND BAR 21660 EAST COPLEY DRIVE, STE.100 DIAMOND BAR CA 91765-4177 ATTENTION: CITY CLERK NOTICEOF COMPLETION Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. Notice is hereby given that: 1. The undersigned is the owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described: ' 2. The full name of the owner is . City of Diamond Bar 3. The full address of the owner is 21660 East •Copley Drive. Suite 100 Diamond Bar CA 91765 4. The nature of the interest or estate of the owner is; In fee. (If other thanfee, strike "In fee" and insert, for example, "purchaser under contract, of purchase;" or "lessee") 5: The full names and fu11 addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are: NAMES ADDRESSES 6. A work of improvement on the property hereinafter described was completed on January 7, 2000. The work done was: Golden SpringsDrive/L,emon Avenue Street Rehabilitation and Median Improvements Project 7 The name of the contractor, if any, for such work of improvement was Excel Paving September 7 1999 (If m contractor for work of improvemeid as a whole, insert "none') - ..'_(Date of Ccm ) 8. The property on which said work of unprovement was completed is in the City of Diamond Bar; County of Los Angeles, State of California, and is described as follows 'Golden' Springs Drive/Lemon Avenue Street Rehabilitation and Median Improvements Project 9. The street address of said properly is (If no street addresshas been officially assigned; insert "none") CH Y OF DIAMOND BAR Dated: Verification for Individual Owner Signatureof owner or corporate officer ofowner named in paragraph 2o his agent VERIFICATION I; the undersigned, say: I am the Director Of Public Works the declarant of the foregoing ("resident of',.Manager of , "A. partner of',. "Owner of, etc.). notice of completion; I have read said notice of completion and know the contests thereof the same is true of my own knowledge.- I declare under penalty of ped ruy that the foregoing is true and correct. Executed on July 18 120 00, at Di Bar California. (Date ofsignature) .(City where signed) (Personal signature ofthe individual who is swearing that the cordents of the notice of completion are true) CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Honorable Mayor and Members of the City Council MEETING DATE: July 18, 2000 REPORT DATE: July 13, 2000 FROM: Terrence L Belan eg r Citi' Manager TITLE: Resolution No. 2000 -XX "A Resolution of the City Council of the City of Diamond Bar Granting Consent and Jurisdiction to the County of Los Angeles in the Matter of County Lighting Maintenance District 10006 and County Lighting District LLA -1, Diamond Bar Zone, City of Diamond Bary Projects 134-78 and 214-87." SUMMARY: In order to provide funds for operation and maintenance of street lights located along Leyland Drive (approximately 1200' length south of Benfield Place) and the northwest corner of Diamond Bar Boulevard (approximately 600' length) and Silver Hawk Drive (approximately 400' length), the areas shown in the attached maps need to be annexed into the County of Los Angeles Lighting Maintenance District (I,MD) 10006 and County of Los Angeles Lighting District LLA 1. Since these parcels are within the boundary of the City of Diamond Bar, the City's Resolution granting consent and jurisdiction to the County of Los Angeles is required to accomplish the annexation. RECOMMENDATION? That the City, Council approve and adopt Resolution No. 2000-xx "A Resolution of the City Council of the City of Diamond Bar Granting Consent and Jurisdiction to the County of Los Angeles in the Matter of County Lighting Maintenance District 10006, and County Lighting District LLA -1, Diamond Bar Zone, City of Diamond Bar, Projects 134-78 and 214-87", and forward two (2) fully executed copies of the Resolution to the Los Angeles County Department of Public Works. LIST OF ATTACHMENTS: X Staff Report Public Hearing Notification x Resolution(&) Bid Specification _ Agreement(s) x Other: County's maps SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed x Yes _ _ No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impactbeen assessed? N/A _ Yes —No 4. Has the .report been reviewed by a Commission? N/A — Yes _ No Which Commission? 5. Are other departments affected by the report?N/A _ Yes _ No REVIE D Y: Terrkoce L. $elan r aures DeStefano David . Liu. City Manager Deputy City Manager Director of Public Works CITY COUNCIL REPORT AGENDA NO. _ MEETING DATE: July 18, 2000 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Resolution No. 2000-a$ "A Resolution of the City Council of the City of Diamond Bar. Granting Consent and Jurisdiction to the County of Los Angeles in the Matter of County Lighting Maintenance District 10006 and `County Lighting District LLA -1, Diamond Bar Zone, City of Diamond Bar, Projects 134-78 and 214-87." ISSUE STATEMENT To grant consent and jurisdiction to the County of Los Angeles to annex the street lights located along Leyland Drive (approximately 1200' length south of Benfield Place) and the northwest comer of Diamond Bar Boulevard (approximately 600' length) and Silver Hawk Drive (approximately 400' length). RECOMMENDATION That the City Council approve and adopt Resolution No: 2000-xx "A Resolution of the City Council of the City of DiamondBar Granting Consent and Jurisdiction to the County of Los Angeles in the Matter of County Lighting Maintenance District 10006 and County Lighting District LLA -1, Diamond Bar Zone, City of Diamond Bar, Projects 1344-78 and, 214-87",' and forward two (2) fully executed copies of the Resolution to the Los Angeles County Department of Public Works. FINANCIAL SUMMARY This process of annexation into ;the County's Lighting District has no financial impact on the City's Budget. However, tinder the provision of Proposition 218, affected property owners now have the right to vote on the issue of an assessment. Upon the County's receipt of this Resolution, a public meeting and Bearing before the County of Los Angeles Board of Supervisors will be scheduled and the County will mail out assessment ballots to all affected property owners. If there is a lack of majority protest at the conclusion of 'their public hearing, the Board will consider approving the annexation of the subdivision' area to the Lighting Districts and ordering the levying of assessments against the benefited'parcels. 1 RESOLUTION NO. 2000 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND, BAR GRANTING CONSENT AND JURISDICTION TO THE COUNTY OF LOS ANGELES IN THE MATTER OF COUNTY LIGHTING MAINTENANCE DISTRICT 10006 AND COUNTY LIGHTING DISTRICT LLA -1, DIAMOND BAR ZONE, CITY OF DIAMOND BAR PROJECTS 134-78 AND 214-87. RECITALS WHEREAS, the Board of Supervisors of the County of Los Angeles is about to commence proceedings under, Divisions 7 and 15 of the Streets and Highways Code for the annexation of territory to County Lighting Maintenance District 10006 and County Lighting District LLA 1, Diamond Bar Zone; and WHEREAS, street lights have been installed in the proposed annexation territories in the City of Diamond Bar; and WHEREAS, all of the land included in the: proposed- annexation lies within the boundary of the City of Diamond Bar. RESOLUTION NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. The public interest, convenience, and necessity require the maintenance of a street lighting system located within said territory as shown on the maps of the Proposed annexation to County Lighting Maintenance District 10006 and County Lighting District LLA 1, Diamond Bar Zone, attached and on file in the office of the Department of Public Works of the County of Los Angeles. SECTION Z. The City Council hereby consents to the annexation of said territory, as shown on the attached map, included within the boundaries of said annexation and . lying within the boundary of the City of Diamond Bar. SECTION 3., The City Council'hereby finds and determines that the land included within the boundary of the proposed annexation lying within the boundary of the City of Diamond Bar, will be benefited by the said proposed annexation, and hereby consents to the inclusion of said land within the proposed annexation and to the assessment thereof. I, 1 SECTION 4. The consent of the City of Diamond Bar is hereby given to the commencement of the proceedings for said annexation to County Lighting Maintenance District 10006 and County Lighting District LLA 1, Diamond Bar Zone, by the Board of Supervisors of the County of Los Angeles, and to the exercise of exclusive jurisdiction of said Board of Supervisors over all proceedings necessary thereto for the purpose of consummating the same, all in accordance with the provisions of Divisions 7 and 15 of the Streets and Highways Code. SECTION 5. The City Clerk Of City Council is hereby directed to certify and deliver two copies of this Resolution to the Department of Public Works of the County of Los Angeles. - SECTION 6. The City Clerk shall certify to the passage of this Resolution by the City Council of the City of Diamond Bar, and shall cause the same to be posted in three (3) conspicuous places in the City of Diamond Bar, and it shall thereupon take effect. PASSED, APPROVED AND ADOPTED this le day of July 2000. Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar "do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the le day of Ju1v , 2000 by the following vote AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN COUNCIL MEMBERS: ATTEST CITY CLERK OF THE CITY OF DIAMOND BAR 2 ..� ` ' < •,\` _ WN g \ 4.1-2 o �m it Ix mw tn co • • ~ p �i W O O �"� I"• Z F� a - a,i3 _ Z w c U tTs zm 4 ^ N LL.. c o U W� o� \\ W i 4N —1 W2 ..� W> �JO 't`i1 6u 9Ct8 du c 126 ! W S� W ¢� of g�= oo_o ua4 now U a o a ��• I' J 011, t 04M. y .T 1, �\• 44OWu °�6U C +1 Dc� . - �o. o, o �3 ... 1 '•. ..... •. .. . .•..•.. . ... .. •.. . . . . N v : e. OWN r m% 0 x r 4W6 �t�l n. M c .n 2 ,t o~« c O ' asa 29'z ~. W Ix x W 0 co Z SS � CD ��¢ hh C1 ,E, •' to 2 a cr w < L9 Zo �g w QDU W ,n o V11]Lr1r �O. LU W. O O a¢? io 0 1/�L V rq ^YU a D tCLn - �. A 4 N mO6WN O CQ W -OWW2 to U� IH W y0i� arr j 3^:gym? S, z ='T wJ FN G) 4 aHN U Tn 0 a 04 r,m U �Op0�0•/tis GScc ZO �o CD ` � N ai <J JO Tw K O` �r dV VO - 0 0A �p _ r . r • r� 1 tea. go opo : •� •; •. � CV r dr WX iJ _.vr JSZ Two ud �. y ti WO V �U . jf �. HZ ( GCi`.. _ r b�DR CO 02J 2Y <3 S WgZh <- <t! G N asa N5 LVaJ-O� .. H N cc • v ... . ^T d i z O2N _ 0 0 LEYLPNd wX Q 0fi ? mp ~ W =F J. $ N $ 09 �N U. a uxi v a N ' ltl M � Z CD �U W o' 52 ON a W 9 L. W: W'si&ONuroa J 9000► av U CITY OF DIAMOND BAR AGENDA REPORT T0: Terrence L. Belanger, City Manager AGENDA N0 A. MEETING DATE: July 18, 2000 REPORT DATE: July 13, 2000 FROM - Bob Rose, Community Services Director TITLE: Contract Amendment with West Coast Arborists to Add Street Tree Watering Service SUMMARY: The City of Diamond Bar has a contract with West Coast Arborists for Street Tree Maintenance Services. This contract was recentlyextended by the City Council for the period of July 1, 2000 to June 30, 2001. City staff desires to add street tree watering service to the scope of work of the street tree maintenance contract with West Coast Arborists. Cost of service will be $260 per eight (8) hour work day that tree watering service is required. Tree watering service is normally required one day per week, resulting in an annual contract amount of $13,520. RECOMMENDED ACTION: It is recommended that the City Council approve Amendment #1 to the Street Tree Maintenance contract to add street tree watering service to the scope of work, in the annual amount not to exceed $13,520, for the period of July 1, 2000 through June 30, 2001. LIST OF ATTACHMENTS: X Staff Report . Public Hearing Notification — Resolution(s) _ Bid Specification (on file in City Clerk's office) Ordinance(s) X Other: Amendment #1– Street Tree Watering X Agreement(s) Proposal from WestCoast Arborists EXTERNAL DISTRIBUTION:' SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed X Yes No by the City Attorney? 2. Does the report require a majority vote? X Yes _No 3. Has environmental impact been assessed? _ Yes X No 4. Has'the report been reviewed by a Commission? _ Yes - X No Which Commission? 5. -Are other departments affected by the report? Yes X No Report discussed with the following affected departments: REVIEWED BY: DEPA TME EAD: Terrence L. Belanger James DeStefan Bo R e City Manager Deputy City Manager Director of Community Services CITY COUNCIL REPORT AGENDA NO. MEETING DATE: July 18, 2000 TO Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Contract Amendment with West Coast Arborists to Add Street Tree Watering Service ISSUE STATEMENT: Approval of this contract amendment will result in the weekly watering of street trees along the major arterials in Diamond Bar by West Coast Arborists. RECOMMENDATION: It is recommended that the City Council approve Amendment #1 to the Street Tree Maintenance contract to add street tree watering service to the scope of work, in the annual amount not to exceed $13,520, for the period of July 1, 2000 through June 30, 2001. FINANCIAL SUMMARY: There is $23,000 allocated in the 2000/01 F.Y. budget for street tree watering. service. The proposed authorization of $13,520 for the period of July 1, 2000 through June 30, 2001 is well within the budget allocation. BACKGROUND: The City of Diamond Bar has over 150 young trees planted along the major arterials that require watering on a weekly basis; until the tree's root system matures and locates its own underground water source. There is no irrigation system watering these trees, so the service of a water truck is required. For the past three years, the tree watering service was provided by Charles Abbott. Associates (C.A.A.). However, the contract with C.A.A. expired on June 30, 2000, so a new provider of street tree watering service is required. DISCUSSION: West Coast Arborists has a street tree maintenance contract with the City of Diamond Bar that was recently extended for the period of July 1, 2000 through June 30, 2001 (12 months). The services currently provided by West Coast Arborists includes tree trimming, tree removals and tree planting. West Coast Arborists has a water truck and provides tree watering service to other municipalities. West Coast Arborists recently provided a proposal to provide street tree watering service in Diamond Bar for $260 per eight (8) hour work day. Trees are normally watered one day per week for about 10 to 11 months per year, depending on the lengthof the rainy season. Staff, recommends authorization for up to 52 weeks of service, in case drought conditions extend the need for a watering service.` Therefore, staff is seeking Council authorization for up to $13,520 of watering service for the 2000/01 Fiscal Year. Funds for this amount are already included in the 2000/01 Fiscal Year budget. Staff compared costs for street tree watering service with other potential providers. The cost comparison is as follows: Provider of Service Daily Cost (8 hrs.) Annual Cost (52 weeks) West Coast Arborists $260 $13,520 Charles Abbott Associates $423 $21,998 Los Angeles County $442 $22,984 Staff recommends that the street tree maintenance contract with West Coast Arborists be amended to add street tree watering service to the scope of work, at the cost stated above. PREPARED BY: Bob Rose, Director of Community Services .3u1-13-00 01:00P Wiest Coast Arrbcirists 714 956 3745 Jul 14 Zito ul'euP L14.i Vi uae,wurw ., rdr wvw .... AMENDMENT #t'TO AGREEMENT THUS AMENDMENT #1 TO AGRFI MCNT is made this I$* day of July, 2(= by and hetween the CITY OF DIAMOND BAR, a municipal corporation of the State of California (`.CITY") and WEST COAST ARBORISTS, INC. {CONTRACTOR-). Recitals• a. CON" fiRAMR entered into an AGREEMENT with CITY that was extended for 12 months effective July i, 2000 ("lite AGREEMENT") #or City -Wide Street Tree Maintenance: b_ Patties desire to amend the AGREEMENT to add "Tree Watering" to the scope of work'. Now, therefore, the patties agree to amend the AGREFIv VT as folk)ws: Section I — Scope of work stated in Section A of the Technical Specifications of AGREEMENT is revised to add the following type of work to be performed by CONTRACTOR: "3 Trcc Watering — CONTRACTOR shall water u=3 located in the public right-of-way as directed by CITY." Section 2 —Payment for tree watcring shall w $260 per eight (S) hour workday_ Except as provided above, the AGREEMENT is in all other respects in full force and effect: IN WITNESS WHEREOF, the parties hereto have executed this AMENDMENT #1 TO AGREEMENT on the date and year first written above. ATTEST: CITY OF DIAMOND BAR WEST COAST ARBORISTS, INC. A Municipal Corporacion Contrwor Of the State of Califomia Signed Signed Title Fatrick Mahoney, P esident APPROVED TO FORM I City Attorney City Clerk Jun -13 -CIO a8:41A West Coast Ar-b+orists 714 956 3745 P.OZ West Cumt: Arborists. Inc, 'Proposal # 13901! 2206 E, Via Button Street State Contractors ticonse #306'164NO" Anaheim. California 92806 Liability irvaurod (714) 99)-iwo SAX (714) 956-3745 PROPOSAL. FOR TREE MAINTENANCE SERVICES �"T City of Diamond Bar 21660 E. Copley Drive, Suite 100 Diamond Bar, CA 91765-4177 (909) 860-2489 • Fax (909) 861-3117 www.CityofDiamondBar.com May 11, 2000 Randy Thompson, Vice President West Coast Arborists, Inc. 2200 E. Via Burton Street Anaheim, CA 92806 RE: CITY-WIDE STREET TREE MAINTENANCE Dear Mr. Thompson: Per Section 33 of the specifications that are incorporated into our contract dated 7/6/94, this notice is sent is to inform you that the City of Diamond Bar is interested in extending the City -Wide Street Tree Maintenance ' y a ntenance Contract with West Coast Arborists, Inc. from July 1 2000 through June 30, 2001. The contract will maintain the unit prices presented in your proposal dated 6/28/94. Total work for the fiscal year will be in an amount not to exceed, $80,000: Upon approval of this contract extension by the Diamond Bar City Council, a purchase order in the amount not to exceed $80,000 will be processed and forwarded to you. Deborah H. O'Connor Sincerely, Mayor Eileen R. Ansari PI Mayor Pro Tem Bob Rose, Director Wen Chang Community Services Department Council Member By signing below, the parties agree to the above terms. Carol Herrera Council Member, [ P, Robert S. Huff Council Member Cev /Z Mayor Date Vice President /, Date City of Diamond Bar West Coast Arborists, Inc. Attest: Approved as o Form: (� yy �--''-'i�(��,X��/vr%�iJc-�!c' !"off GG c /i7 City Clerk Date ttorney Dat Recycled paper days from the date of noticeofaward of the contract or upon notice by City after the 10 calendar days, and to complete his portion of the work within one hundred twenty (120) calendar days from the execution of the first contract. The bidder, agrees further to the assessment of liquidated damages in the amount of one -hundred ( $100.00) dollars for each calendar day the work remains incomplete beyond the expiration of the completion date. City may deduct the amount thereof from any monies due or that may become due the Contractor under this contract. Progress payments made after the scheduled date of completion shall not constitute a waiver of liquidated damages. 4. .1NSIMA_NCE: The Contractor shall not commence work under this contract until he has obtained all insurance required hereunder in a company or companies acceptable to City nor shall the Contractor, allow any subcontractor to commence work on his subcontract until all insurance required of the subcontractor has been obtained. The contractor shall take out and maintain at all times during the life of this contract the following policies of insurance: a. Compensation In urance: Before beginning work, the contractor shall furnish to the Engineer a certificate of insurance as proof that he.has taken out full compensation insurance for all persons whom he may employ directly or through subcontsactors in carrying out the -work specified herein, in accordance with the laws of the State of California. Such insurance shall be maintained in full force and effect during the period covered by this contract:- In ontract-In accordance with the provisions of Section 3700 of the California Labor Code, every contractor shall secure the payment of compensation to his employees. Contractor, prior to commencing work, shall sign and file .with the City a certification as follows: "I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for worker's compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of work of this contract. b. For all operations of the Contractor or any subcontractor in performing the work ,provided for herein, insurance with the following minimum limits and coverage: 1)` Public Liability - Bodily Injury (not auto) 5500,000 each person; $1, 000,004 each accident. 2) Pubic Liability - Property Damage (not auto) $250,000 each person; $500,004 aggregate, herein; 2) Provides it shall not be canceled or altered without thirty (30) days' written notice thereof given to City by registered mail: The Contractor shall at the time of the execution of the contract present the original policies of insurance required in paragraphs a. and b. hereof, or present a certificate of the insurance company, showing the issuance of such insurance, and the additional insureds and other provisions required herein. 5. PREVAII IN WAGE: Notice is here by given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is required to pay not less than the, general prevailing rate of per diem wages for work of a similar character in locality in which the public work is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that"regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, Suite 100, 21660 E. Copley Drive, Diamond Bar, California, and are available to any interested party on request. City also shall cause a copy of such determinations to be posted at the job site. Pursuant to Labor Code Section 1775, the contractor shall forfeit, as penalty to City, not more than fifty dollars ($50.00) for each laborer, workman, or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paidless than the general prevailing irate of wages hereinbefore stipulated for any work done under the attached contract, by him or by any subcontractor under him, in violation of the provisions of said Labor Code. 6. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of Section 1777.5 of the Labor Code as amended by Chapter 971, Statues of 1939, and in accordance with the regulations of the California Apprenticeship council, properly indentured apprentices may be employed in the prosecution of the work. Attention is directed to the provisions in Sections 1777.5 of the Labor Code concerning the employment of apprentices the Contractor or any subcontractor under him. Section 1777.5, as amended, requires the Contractor or subcontractor employing tradesmen in any apprenticeable occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases shall not be less than one to five except: .T, 9. CONTRACTOR' LI RILITY: The City of Diamond Bar and its officers, agents and employees shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work, or for injury or damage to any person or persons, either workmen employees of the contractor of his subcontractors or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. The contractor shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever, except the sole negligence or willful misconduct of City, its employees, servants, or independent contractors who are directly responsible to City during the progress of the work or at any time before its completion and final acceptance. The Contractor will indemnify City against and will hold and save City harmless from any and all actions, claims, damages to persons or property, penalties, obligations, or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of the contractor, his agents, employees, subcontractors, or invitees provided for herein, whether or not there is concurrent passive or active negligence on the part of City, but excluding such actions, claims, damages to persons or property, penalties, obligations, or liabilities arising from the sole negligence or willful misconduct of City, its employees, servants, or independent contractors who are directly responsible to City, and in connection therewith: a. The Contractor will defend any action or actions filed in connection with any of said claims, damages, penalties, obligations, liabilities and will pay all costs and expenses, including attorneys' fees incurred in " connection therewith. b. The Contractor will promptly pay any judgment rendered against the Contractor or City coveringsuch claims, damages, penalties, obligations, and liabilities arising out of or in connection with such work, operations, or activities of the Contractor hereunder, and the Contractor agrees to save and hold the City harmless therefrom. c. In the event City, without fault,' its made a party to any action or proceeding filed or prosecuted against the Contractor for damages or other claims arising out of or in connection with the work, operation, or activities of the contractor hereunder, the contractor agrees to pay to City any and all costs and expenses incurred by City in such action or proceeding together with reasonable attorneys' fees. So much of the money due to the Contractor under and by virtue of the contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damage as aforesaid. CITY OF DIAMOND BAR AGENDA REPORT _ AGENDA NO. ,rLo TO: Terrence L. Belanger, City Manager MEETING DATE: July 1`8, 2000 REPORT DATE: July 12, 2000 FROM: Bob Rose, Community Services Director TITLE: Award of Contract for Construction of Sports Field Lighting at Pantera Park SUMMARY: On June7, 2000, staff began advertising for bids for the construction of sports field lighting at Pantera Park. Bid packages were purchased by 14 contractors. Twelve contractors submitted sealed bids, which were opened and publicly read on Tuesday, June 27. Bid prices ranged from a low of $226,300 to a high of $350,000. The lowest responsible bidder is M. Wilson Co. Contractors, Inc. References have been checked and this contractor is highly recommended for this type of project. The contractor's license has also been checked and it is active and clear of any negative actions. RECOMMENDED ACTION: r Staff recommended that the City Council award a contract for the construction of sports field lighting at Pantera Park to M. Wilson Co. Contractors, Inc. in the amount of $226,300, plus a contingency amount of $22,600'(10%) for a total authorization of $248,900. LIST OF ATTACHMENTS: X' Staff Report Public Hearing Notification Resolution(s) X Bid Specification (on file in City Clerk's office) _ Ordinance(s) X Other: Bid Results X` Agreement(s) — EXTERNAL DISTRIBUTION; SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed X Yes No by the City Attorney? 2. Does the report require a majority vote? X Yes _No 3.. Has environmental impact been assessed? X Yes No 4. Has the report been reviewed by a Commission? X Yes - No Which Commission? Parks '& Recreation 5. Are other departments affected by the report? X Yes No Report discussed with the following affected departments: Public Works REVIEWED BY: DEP,AARTM, EAD: Terrence L. Belanger James DeStef no City Manager Deputy City Manager f o se Director of Community Services CITY COUNCIL REPORT AGENDA NO. MEETING DATE: July 18, 2000 TO Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Award of Contract for Construction of Sports Field Lighting at Pantera Park ISSUE STATEMENT: Award of this contract will result in the construction of sports field lighting at Pantera Park. RECOMMENDATION: It is recommended that the City Council award a contract for the construction of sports field lighting at Pantera Park to M. Wilson Co. Contractors, Inc. in the amount of $226,300, plus a contingency amount of $22,600 (1'0%) for a total authorization of $248,900. FINANCIAL SUMMARY: The City Council allocated $325,000 in 2000/01 Fiscal Year budget for the construction of this project. Total cost for the< construction, per the following detail, will be $265,065.' Construction Contractor: $226,300 10% Construction Contingency: $ 22,600 Inspection: 16165 Total: $265,065 BACKGROUND: At its meting on June 6, 2000, the City Council adopted Resolution No. 2000=39 approving the plans and specifications for the construction of sports 'field lighting at Pantera Park.: The project was subsequently .advertised in local newspapers as prescribed by law, and in three different constructionproject newsletters. Bid packages were purchased by 14 different contractors, 12 of which submitted sealed bids. The 12 bids were opened and publicly, read on Tuesday, June 27, 2000 at 2:00 p.m. in the lobby of Suite 100 of Diamond Bar City Hall. Bid prices ranged from a' low of $226,300 to a high of $350,000. DISCUSSION: The lowest responsible bidder is M. Wilson Co. Contractors, Inc., with a bid of $226,300. References have been checked and this company is highly recommended for this type of project. The contractor's license has been checked with the State of California and it is active and clear. PREPARED BY: Bob Rose Director of Community Services AGREEMENT The following agreement is made and entered into, in duplicate, as of the date executed' by the Mayor and attested to by the City Clerk, by and between M. Wilson CompanX Contractors, Inc. hereinafter referred to as the "CONTRACTOR" and the City of Diamond Bar, California, hereinafter referred to as "CITY." WHEREAS,pursuant to Notice Inviting Sealed Bids or Proposals, bids were received, publicly opened, and declared on the date specified in the notice; and WHEREAS,, City did accept the bid of CONTRACTOR M. Wilson ' CompanX Contractors, Inc. and; WHEREAS, City has authorized the Mayor to execute a written contract with CONTRACTOR for furnishing labor, equipment and material for Construction of Sports Field LijzhtinR at Pantera Park in the City of Diamond Bar. NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed; 1. GENERAL SCOPE OF WORK: CONTRACTOR shall' `furnish all necessary labor, tools, materials, appliances,' and equipment for and do the work' for the Construction of Sports Field Lighting at Pantera Park in the City of Diamond Bar. The work to be performed in accordance with the plans and specifications, dated June 6, 2000 (The Plans and Specifications) on file in the office of the City Clerk and in accordance' with bid prices hereinafter mentioned and in accordance with the instructions of the City Engineer. 2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY: The Plans and Specifications are incorporated herein by reference and made a part hereof with like force and effect as if set forth in full herein. The Plans and Specifications, CONTRACTOR'S Proposal dated June 26, 2000, together with this written agreement, shall constitute the contract between the parties. This contract is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful" governmental regulations > shall be performed by the CONTRACTOR whether set out specifically in the contract or not. Should it be ascertained that any inconsistency exists between' the aforesaid documents and this written agreement, the provisions of this written agreement shall control. 3. The CONTRACTOR agrees to complete the work within 90 calendar days from the date of the notice to proceed. 4, The CONTRACTOR agrees further to the assessment of liquidated damages in the amount of five hundred ($500.00) dollars for; each calendar day the work remains incomplete beyond the expiration of the completion' date. City may deduct the amount thereof from any monies 'due or that may become due the CONTRACTOR under this •agreement. Progress payments made after the scheduled date of completion shall not constitute a waiver of liquidated damages. 5`. INSURANCE: The CONTRACTOR shall not commence ' work under this contract until he has obtained all insurance required hereunder in a company `or companies acceptable to City nor shall the CONTRACTOR; allow;any subcontractor to commence work on his subcontract until all insurance required of the subcontractor has been obtained. The CONTRACTOR shall take out and maintain at all times during the life of this contract the following policies of insurance: a. Workers' Compensation Insurance: Before beginning work, the CONTRACTOR shall furnish to the 'City a certificate of insurance as proof that he has taken out full workers' compensation insurance for all persons whom he may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. Such insurance shall be'maintained.in full force and effect during the period covered by this contract. In accordance with the provisions of Section 3700 of the California Labor Code, every CONTRACTOR shall secure the payment of compensation to his employees. The CONTRACTOR, prior to commencing work, shall sign and file with the City certification as follows "I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of work of this contract." b. For all operations of the CONTRACTOR or any sub -contractor in performing the work provided for herein, insurance with the following minimum limits and coverage: 1) Public Liability - Bodily Injury (not auto) $500,000 each person; $1,000,000 each accident: 2) Public Liability - Property Damage (not auto) $250,000 each person; $500,000 aggregate. 3) CONTRACTOR'S Protective - Bodily Injury $500,000 each person; $1,000,000 each accident. 4) CONTRACTOR'S :Protective - Property Damage $250,000 each accident; $500,000 aggregate. 5) Automobile Bodily Injury $500,000 each person; $1,000,000 each accident. 6) Automobile. Property Damage $250,000 each accident. C. Each such policy of insurance provided for in paragraph b. shall: 1) Be issued by an insurance company approved in writing by City, which is admitted to do business in the State of California. 2) Name as additional insured the City of Diamond Bar, its officers, agents and employees; and any other parties specified in the bid documents to be so included; 3) Specify it; acts as primary insurance and that no insurance held or owned by the designatedadditional insured shall be called upon to cover a loss under the policy; 4) Contain a clause substantially in the following words: "It is hereby understood` and agreed that this policy may not be canceled nor the amount of the coverage thereof reduced until thirty (30) days after receipt by City` of a written notice of such cancellation or reduction of coverage as evidenced by receipt of a registered letter. 5) Otherwise be in form satisfactory to the City. d. The policy of insurance provided for in subparagraph a. shall contain an endorsement which: 1) Waives all right of subrogation against all persons and entities specified in subparagraph 4.c.(2) hereof to be listed as additional insured in the policy of insurance provided for in paragraph b. by reason of any claim arising out of or connected with the operations of CONTRACTOR or any subcontractor in `performing the work provided for herein; 2) Provides it shall not becanceled or altered without thirty (30) days' written notice thereof given to Cit b registered mail. e. The CONTRACTOR shall, within ten (10) days from the date of the notice of award of the Contract, deliver to the City Manager or his designee the original policies of insurance required in paragraphs a. and b. hereof, or deliver to the City Manager or his designee a certificate of the insurance company, showing the issuance of such insurance, and the additional insured and other provisions required herein. 6. PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the CONTRACTOR is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general`; prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, Suite 10 request. Cit also shall cause.a m nd Bar, California; and are available to any interested party 100, q est. E. Copley Drive, se.a copy of such determinations to be posted at the job site. j The CONTRACTOR shall forfeit, as penalty to City, not more than twenty-five , workman or mechanic employed for each calendar day or poorniotio n thereof, if such laborer, llars 025.00) for each laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any subcontractor under him. 7. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of Section 1777.5 of the Labor Code, and in accordance with the regulations of the ' California Apprenticeship Council, properly indentured apprentices may be employed in the performance of = the work. , The CONTRACTOR is required to make contribution to funds established for the administrative of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeable trade on such contracts and if other CONTRACTOR'S on the public works site are making such contributions. The CONTRACTOR and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, , wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex -officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. 8. LEGAL HOURS ,OF WORK: Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract, and the CONTRACTOR and any sub -contractor under him shall comply with and be governed by the laws of the State of California having to-do with working -hours set forth in Division 2,,Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended.' The CONTRACTOR shall forfeit,- as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the contract, by him or any sub- CONTRACTOR under him, upon any of the work hereinbefore mentioned, for each calendar day during which the laborer, workman or mechanic is required or permitted to labor more than eight (8) hours in violation of the.Labor Code. 9. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. , 10. CONTRACTOR'S LIABILITY: The City of Diamond Bar and its officers, agents and employees ("Indemnities") shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workmen or employees of the CONTRACTOR, of his subcontractor's or the public, or for,damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. The CONTRACTOR shall be responsible for any damage or injury to any: person or property resulting from defects or obstructions or from any cause whatsoever. The CONTRACTOR will indemnify Indemnities against and will hold and save Indemnities harmless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of `or in connection with the work, operation, or activities of the CONTRACTOR, his agents, employees, subcontractors or invitees provided for herein, whether or not there is concurrent passive or active negligence on the part of City. In connection therewith: a. The CONTRACTOR will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees incurred in connection therewith. b. The CONTRACTOR will promptly pay any judgment rendered against the CONTRACTOR or Indemnities covering such claims, damages, penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of the CONTRACTOR hereunder, and the CONTRACTOR agrees to save and hold the Indemnities harmless therefrom. C.. In the event Indemnities are made a party to any action or proceeding filed or prosecuted against the CONTRACTOR for damages or other claims arising out of or in connection with the work, operation or activities hereunder, the CONTRACTOR agrees to pay to Indemnities and any ` all costs and expenses incurred by Indemnities in -such' action or proceeding together with reasonable attorneys' fees. So much of the money due to the CONTRACTOR under and by virtue of the contract as shall be considered necessary by City may retained by City until disposition has. been made of such actions or claims for damages as aforesaid. This indemnity provision shall survive the termination of the Agreement and is in addition to any other, rights or remedies which Indemnities may have under the law. This indemnity is effective without reference to the existence or applicability of any insurance coverages which may have been required under this Agreement or any additional insured endorsements which may extend to Indemnities. CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of ,subrogation and contribution against the Indemnities, while acting within the scope of their duties, from all claims, losses and liabilities arising our of or incident to activities or'operations performed; by or on behalf of the Indemnitor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnities. 11. NON-DISCRIN 11NATION: ' Pursuant to Labor Code Section 1735, no discrimination shall be made in the employment of persons in the work contemplated by this Agreement because of the race, color or religion of such person. A violation of this section exposes the CONTRACTOR to the penalties provided for in Labor Code Section 1735. 12. CONTRACT PRICE AND PAYMENT:' City shall pay to the CONTRACTOR for furnishing all material and doing the prescribed work the unit prices set forth in the Price Schedule in accordance with CONTRACTOR'S Proposal dated June 26, 2000. 13. ATTORNEY'S FEES: In the event that any action or proceeding is brought by either party to enforce any term of provision of the this agreement; the prevailing party shall recover its reasonable attorney's fees and costs incurred with respect thereto. 14. TER1V>INATION: This agreement may be terminated by the City, without cause, upon the giving of a written "Notice of Termination" to CONTRACTOR at least thirty (30) days , prior to the date of termination specified in the notice. In the event of such CITYOFDIAMOND BAR AGENDA REPORT AGENDA NO ,� i l �� TO: Terrence L. Belanger, City Manager MEETING DATE: July 18, 2000 REPORT DATE: July 12, 2000. FROM: Bob Rose, Community Services Director TITLE: Award of Contract for Construction Inspection Services for the Sports Field Lighting Project at Pantera Park SUMMARY: If the City Council awards a contract for the construction of the sports field lighting at Pantera Park (also on the agenda for this City Council meeting), then it will be necessary to secure the services of a p p Engineering g i y act with the City of Diamond Bar as the ' � construction provider of these services.. D & J Engineering the dinspector for numerous park improvement projects in Diamond Bar, including the construction of sports field lighting at Lorbeer Middle School and Peterson Park, and has consistently done an excellent job. RECOMMENDED ACTION: It is recommended that the City Council award a contract for inspection services for the construction of sports field lighting at Pantera Park to D & J Engineering in the amount of $14,695, plus a contingency amount of $1,470 (10%), for a total authorization of $16,165, and authorize the City Manager to execute the purchase order for said amount. LIST OF ATTACHMENTS: X Staff Report Public Hearing Notification Resolution(s) - Bid Specification (on file. in City Clerk's office) _ Ordinance(s) X Other: Proposal for Inspection Services X Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed X Yes No by the City Attorney? 2. Does the report require a majority vote? X Yes No 3. Has environmental impact been assessed? X N/A _ Yes No 4. Has the report been reviewed by a Commission? Yes X No Which Commission? 5. Are other departments affected by the report? X Yes - No Report discussed with the following affected departments: Public Works REVIEWED BY: DEPARTMENT HEAD: Terrence L. Belanger 4JasDeStefana ose City Manager Deputy City Manager Director of CommunityServices PROFESSIONAL SERVICES AGREEMENT This Agreement is made and entered into this 4th day of January; 1994, between the City of Diamond Bar, a Municipal Corporation B. Agreement. 1. Definitions: The following definitions shall apply to the following terms, except ,where the context of this Agreement otherwise requires: (a) Project: The performance of professional services with respect to the administration of the -City's Building & Safety Services described in Exhibit "A" hereto and by this reference made a part hereof. (b) Services: Such professional services as described in Exhibit "B" hereto including, but not limited to, the preparation of procedures, studies, surveys, reports, plans, and other documents, the presentation, both oral and in writing, of such procedures, studies, surveys, -reports, plans, and other documents to CITY as required and attendance at any and all work sessions, public hearings and other meetings conducted by CITY with respect to the Project, except as may be otherwise limited in Exhibit "B"`. (c) Completion of Project: The date of completion of all 'phases of the Project, including any and all procedures, development plans, maps, surveys, plan documents, technical reports, meetings, oral presentations and attendance by CONSULTANT at public hearings regarding the adoption of project as set forth in Exhibit "A" and "B" hereto. 2. CONSULTANT agrees ,as follows: (a) CONSULTANT shallforthwith undertake and complete the project in accordance; with Exhibit "A" and "B" hereto and all in accordance with Federal, State and CITY` statues, 2 regulations, ordinances and guidelines, and professional standards, all to the reasonable satisfaction of CITY. (b) CONSULTANT shall supply copies of all maps, surveys, reports, plans and documents (hereinafter collectively referred to as "documents") including all supplemental technical documents, as described in Exhibits "A" and "B`" to CITY within the time specified in Schedule of work in'"Exhibit -"A":Copies of the documents shall'be in such numbers as,are required by Exhibit "A". CITY may thereafter review and forward to CONSULTANT comments regarding said documents and CONSULTANT shall thereafter make such revisions to said documents as are deemed necessary. CITY shall receive revised documents in such form and in the quantities determined necessary by CITY. The time liits set forth pursuant to this Section B2 (b) may be extended upon written approval of CITY. (c) CONSULTANT shall, at CONSULTANT's sole cost and expense, secure and°hire -such other persons as may, in the opinion of CONSULTANT, be necessary to comply w.i h the terms of this Agreement. In the event any such other persons are retained by CONSULTANT, CONSULTANT hereby warrants that such persons shall be fully qualified to perform services required hereunder. CONSULTANT further agrees that no subcontractor shall be retained by CONSULTANT except upon the prior written approval of CITY.' 3. CITY acrrees as follows: (a) To pay CONSULTANT a maximum sum of per Exhibit "A'" for the performance of the services required hereunder. This sum shall cover the cost of all staff time and all other direct and 3 indirect costs or fees, including the work of employees, consultants and subcontractors to CONSULTANT. Payment to CONSULTANT, by CITY, shall be made in accordance with the schedule 4. TY Xcmees AM provide MN r.mANT: (a) Information and assistance as set forth in Exhibit "A" and "B" hereto. (b)m Photographically reproducible copies of maps and other information, if available, which CONSULTANT considers necessary in order to complete the Project. (c) Such information as is generally available from CITY files applicable to the Project. (d) Assistance, if necessary, in obtaining information from other governmental agencies and/or private parties. However, it shall be CONSULTANT's responsibility to make all initial contact with respect to the gathering of such information. 5. Ownership ot Documents: All documents, data, studies, surveys, drawings, maps, models, photographs and reports' prepared by CONSULTANT pursuant to this Agreement shall be considered the property of CITY and, upon payment for services performed by CONSULTANT, such documents and other identified ; materials _shall' be ;delivered to CITY by ,CONSULTANT. CONSULTANT may, however, make and retain such copies of said documents and materials as CONSULTANT may desire. 6. Termination: This Agreement may be terminated by CITY upon the giving of a written "Notice of Termination" to CONSULTANT at least fifteen (15) days prior to the date of termination specified in said Notice. In the event this Agreement is so terminated, CONSULTANT shall be compensated at CONSULTANT's applicable hourly rates as set forth in Exhibit "B", on a pro -rata 5 basis with respect to the percentage of the project completed as of the date of termination In no event, however, shall CONSULTANT receive more than the maximum specified in paragraph 3(a), above. CONSULTANT shall provide to CITY any and all documents, data, studies surves" y ,rawings, maps, models, photographs and reports, d whether in draft or final form, prepared by CONSULTANT as of the date of termination. CONSULTANT may not terminate this Agreement except for cause. 7. N ticei and Designated Representatives: Any and all notices, demands, invoices and written communications between the parties hereto shall be addressed as set forth in this paragraph 7. The below named individuals, furthermore, shall be those persons primarily responsible for the performance by the parties under this Agreement: Terrence Belanger • Dennis Tarango City of Diamond Bar D & J Engineering 21660-E. Copley Dr.., Ste. 190 2362 So. Robert Road Diamond Bar, CA 91765 Rowland Heights, CA 91748 Any such notices, demands, invoices and written communications, by mail, shall be deemed to have been received by the addressee forty-eight (48) hours after 'deposit thereof in the, United States mail, postage prepaid and properly addressed as set forth above. 8. Insurance: CONSULTANT shall neither commence work under this Agreement until it has obtained all insurance required hereunder in a company or companies acceptable to CITY nor shall CONSULTANT allow any subcontractor to commence work on a subcontract until all insurance required of the subcontractor has been obtained. CONSULTANT shall take out and maintain at all time 6 during the term of this Agreement the following policies of ($1,000,000-00) for property damage, bodily injury or death to any and save harmless CITY, its elected and appointed officials, officers, agents and employees,from all liability from loss, damage or injury to persons or property, including the payment by CONSULTANT of any and all legal costs and 'attorneys' fees, in any manner arising out of the acts andjor omissions of CONSULTANT pursuant to this Agreement, including,, but not limited to, all consequential damages, to the maximum extent permitted by law. 10. Assignment:, No assignment of this Agreement or.of any part or obligation of performance hereunder shall be made, either in whole or in part, by CONSULTANT without the prior written consent of CITY. 11. Damages: In the event that CONSULTANT fails to submit to CITY the completed project, together with all documents and supplemental material required hereunder, in public hearing form to the reasonable satisfaction of CITY, within the time set forth herein, or as may be extended by written consent of the parties hereto, CONSULTANT shall pay to CITY, as liquidated damages and not as a penalty, the sum of one hundred dollars ($100 Oo) per day for each day 'CONSULTANT is in default, which sum represents a reasonable endeavor by the parties hereto to estimate a fair compensation for the foreseeable losses that might result from such a default in, performance by CONSULTANT, and due to the difficulty which would otherwise occur in establishing actual damages I resulting from such default, unless said default is caused by CITY or by acts of God, acts of the public enemy, fire, floods, epidemics, or quarantine restrictions.` ii 12. Independent Contractor: The parties hereto agree 9 that CONSULTANT and its employers, officers and agents are independent contractors under this Agreement and shall not be construed for any purpose to be employees of CITY. 13. Governing Law: This Agreement shall be governed by and construed in accordance with the laws of the State of California. 14. Attorney's Fees: In the event any legal proceeding is instituted to enforce any term or provision of the Agreement, the prevailing party in said legal proceeding shall be entitled to recover attorneys' fees and costs from the opposing party in an amount determined by the court to be reasonable. 15. Mediation: Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof, shall be referred ,by the parties hereto for mediation. A third 'party, neutral mediation service shall be selected, as agreed upon by the parties and the costs and expenses thereof shall be borne equally by the parties hereto. In the event the parties are unable to mutually agree upon the mediator to be selected hereunder, the City Council shall select such a neutral, third party mediationservice and the City Council's decision shall be final. The parties agree to utilize their good faith efforts to resolve'. any such dispute or controversy so submittedtomediation. It is specifically understood and agreed by the parties hereto that referral of any such dispute or controversy, and mutual good faith efforts to resolve the same thereby, shall be conditions precedent. to the institution of any; action or proceeding, whether at law or in equity with respect to any such dispute or controversy. 10, CITY OF DIAMOND BAR AGENDA REPORT AGENDA N0: TO: Honorable Mayor and Members of the City Council MEETING. DATE: July 18, 2000 REPORT DATE: July 11, 2000 FROM: Terrence L. Belanger, City Manager TITLE: AWARD OF CONTRACT TO ARMENTROlJT CONSULTANTS FOR EMERGENCY PREPAREDNESS SERVICES SUMMARY: The preservation of fife and property is an inherent responsibility of local, state and federal governments, This responsibility is carried out through planning for emergencies and the ability to adequately respond. The City of Diamond Bar has contracted with Armentrout Consultants for emergency planning services since February 1908. The Armentrouls have prepared the Multihazard Function Plan, which serves as the basis for the City's emergency organization and operations, as well as the Standardized Emergency Management Plan: (SEMS). During Fiscal Year 2000-01, their focus will include: update of the Cityrs Emergency Plan per State Office of Emergency Services guidelines, update the City's Resource list; update the Employee Emergency Handbook, coordinate with'L.A. County to participate in the County's annual emergency exercise, distribute disaster kits to new employees, organize employee Emergency Record Forms, attend Area D and other pertinent emergency preparedness meetings, maintain contact with O.E.S, and FEMA based on emergency situations as needed, continue Hazard Mitigation and Emergency Preparedness information to staff and the public, etc. RECOMMENDATION: It is recommended that the City Council award a Professional Services Agreement to ArmentroutConsulting for Emergency Preparedness Services beginning August 1, 2000 and ending June 30, 2001 in an amount not to exceed $17,000. LIST OF ATTACHMENTS: X Staff Report —Pu blic Hearing Notification _, Resolution(s) 4 Bid Specification (onfile in City Clerk's office) Ordinance(s) Other: X Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed. X Yes _ No by the City Attorney? 2. Does the report require a majority vote? X Yes _ No 3. Has environmental impact been assessed? Yes X No 4. Has the report beefs reviewed by a Commission? Yes X No Which Commission? — 5. Are other departments affected by the reports _ Yes X No Deport discussed with the following affected departments: REVIEWED BY DEPARTMENT HEAD: Terre e L. Belanger +Lynagess City Manager City Clerk CONSULTING SERVICES AGREEMENT THIS AGREEMENT is made as of August 1, 2000 by and between the City of Diamond Sar, a municipal corporation ("City") and Armentrout Consultants , ("Consultant"). RECITALS A. City desires to utilize the services of Consultant as an independent contractor to provide consulting services to City as set forth in Exhibit "A"job announcement_ B. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: 1. Consultant's Services, A. Scope of Services. Thenature and scope of the specific services to be performed by Consultant are as described in Exhibit "B"the Consultant's Response, dated June 19 2000, to the City's Request. B. Level of Services/Time of Performance. The levet of and time of the specific services to be performed by Consultant are as set forth in Exhibit "B" 2. Term of Agreement. This Contract shall take effect Au ust 1, 2000 and shall continue until June 30, 2001_ , unless earlier terminated pursuant to the provisions herein. 3. Compensatiion. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B." Payment will be made only after submission of proper monthly invoices in the form specified by City. Total payment to Consultant pursuant to this Agreement shall not exceed Seventeen Thousand Dollars ($1Z000.00).' 4. General Terms and Conditions. In the event of any inconsistency between ,the provisions of this Agreement and Consultant's proposal, the provisions of this Agreement shall control. 5. Addresses. City: Consultant: City Manager Airmentrout Consultants City of Diamond Bar 5570 Avenida Del Tren -21660 East Copley Drive Yorba Linda, CA 92687 Suite 1,00 Diamond Bar, CA 91765-4177 6._ Status as Independent Consultant. A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no_ power to incur any debt, obligation, or liability on Behalf of City or otherwise act on behalf of City as an agent. Neither City noranyof its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the in dependentcontractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status'of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorneys fees, arising out of such audit and any appeals relating thereto, 7. Standard of Performance. Consultant shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions. 8. Indemnification. Consultant agrees to indemnify the City, its officers, agents, volunteers, employees, and attorneys against, and will hold and save them and each of them harmless from, any all actions, claims, damages to persons or property, penalties, obligations, or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision' or other organization arising out of the acts, errors or omissions of Consultant, its agents, employees, subcontractors, or invitees, including each person or entity responsible for the provision of services hereunder. In the event there is more than one person or entity named in the Agreement as a Consultant, then all obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several. 9. Insurance. Consultant shall at all times during the term of this Agreement carry, maintain and keep in full force and effect, with an insurance company admitted to do business in California and approved by the city (1) a policy or policies of broad -form comprehensive general liability insurance with minimum limits of $1,000,000 combined single limit 'coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000; (3) automotive liability insurance with minimum combined single limits coverage of $500,000; and (4) workers' compensation insurance with a minimum limit of $500 000 or the amount required by law, whichever is greater. City, its officers, employees, attorneys and volunteers shall be named as additional insured on the policy(res) as to comprehensive general liability; property damage and automotive liability. The oli �comprehensive r einln,rce d automobile liability shall provide that the are primary, and thatainsurance maintained by the City. shall be excess insurance only. A. All insurance policies shall provide that the insurance coverage shall not be non - renewed, canceled, reduced or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) days prior written notice thereof. Consultant agrees that it will not cancel; reduce or otherwise modify the insurance, coverage. B. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this Agreement; shalt be issued by an insurance company which is admitted to do business in the State of California or which is approved in writing by the City; and shalt be placed with a current A.M. Best's rating of no less than A VII. 2 C. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum workers' compensation insurance requirements above and (2) `insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less than one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement", or a substantially similar form which the City has agreed in writing to accept. 10. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in ,connection with certain projects, the City shall not, except with Consultant's prior written consent, use the same for other unrelated I projects. 11_ Ownership of Materials. All materials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. 12. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no ,person having any such interest shall be employed by if. Furthermore, Consultant shah avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendors) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 13. Termination. Either party may terminate this Agreement with or without cause upon fifteen (15) days' written notice to the other party. However, Consultant shall not terminate this Agreement during the provision of services on a particular project. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day; following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services. 14: Personnel. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right, for good cause, to:require Consultant to exclude any employee from performing services on City's premises, 3 15. Non -Discrimination and Equal EmploymentOpportunity. A. Consultant shall not discriminate' as to rate, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondistri;mination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination, rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed', religion, :sex, marital status, national' origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be 'inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 16. Assignment. Consultant, shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 17. Performance Evaluation. For any contract in effect for twelve months or longer, a written annual administrative performance evaluation shall be required within ninety (90) days of the first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement. The work product required by this Agreement shall be utilized as the basis for review, and any comments or complaints received by City during the review'' period; either orally or in writing, shall be considered. City snail meet with Consultant, prior to preparing the written report. If any noncompliance with the Agreement is found, City may direct Consultant to correct the inadequacies, or, in thei alternative; may terminate this Agreement as provided herein. 18. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments.. 19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shalt not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed` as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shalt in no way impair -or prejudice any right or remedy available to City with regard to such breach or default. 20. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or'interpret -the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. 21. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours, or (b) on the third business day following' deposit - in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, 4 or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section:' 22. Governing Law. This Contract shall be interpreted, construed and enforced in accordance with the laws of the State of California. 23. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 24. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represent the entire and .integrated agreement between Consultant, and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not beamended nor any provision or breach hereof waived, except in writing signed by the parties'which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk. 25. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. Cit}t" ATTEST: CITY OF DIAMOND BAR By: By City Clerk City Manager Approved as to form; "CONSULTANT" By: City Attorney By: Its: 5 Fxhb, EMER 'ENCY OP RATIONS COORDINATOR JOB ASAI NM NT At the direction of the City Manager, or his designee, the Emergency .Preparedness Coordinator shall perform the duties describedbelow: EM Development of SEMS Manual and Emergency Operations Plans (PRIORITY) Development of situation specific plans to guide the City policy and communications. (fire/earthquake/landslide/hazardous waste spill) Development of Diamond Bar Emergency checklist for specific positions/emergencies. Development of evacuation procedures for all City facilities. Create periodic training activities Tabletop exercise in City Hall EOC Tabletop exercise in Mobile EOC Field Disaster exercise (all employees/DBARS) EOC. Inventory all EOC equipment (mobile/City Hall) Prepare maintenance/equipment checklist policy. Responsible party and frequency of maintenance. Prepare checklist for control of all EOC equipment (for use of equipment in non- emergency times) Cellular phones Laptop Computers Purchase of needed equipment for City Hall/mobile unit -PUBUC I FOR , ATION Prepare emergency preparedness fliers Develop presentations for community group Investigate Neighborhood watch program for emergency preparedness i Armentrout Consultants 1. Memorandum To: Lynda Burgess, City Clerk, City of Diamond Bar From: Armentrout Consultants` Date: June 19, 2000 Subject: Proposal/Emergency Services Goals for 2000/2001 This next fiscal year, we are proposing some goals and objectives for the City of Diamond Bar, pertaining to Emergency Services. • Update City Emergency'Plan per State Q.E.S. guidelines every 3 years • Update Resource List • Update Employee Emergency Handbook • Coordinate with Los Angeles County to participate in the County's annual emergency exercise. • Distribute disaster kits for new employees • Organize Employee Emergency Record Forms • Attend Area D and other pertinent emergency preparedness meetings. • Maintain correspondence with O.E.S. and F.E.M.A. based on -emergency situations as needed • Continued Hazard Mitigation and Emergency Preparedness information to.staff and public Armentrout Consultants has not increased our fee for two years. We are proposing an increase in hourly rate to $25.00, not to exceed $17,000.00 per year. It is anticipated that we will average 12 -16 hours per week. Thank you, Armentrout Consultants CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO: , I TO. Honorable Mayor and Members of the City Council MEETING DATE: July 18, 2000 REPORT DATE: July 14, 2000 FROM: Lynda Burgess, City Clerk TITLE: EXTENSION OF CONTRACT FOR MINUTE SECRETARY SERVICES SUMMARY: The City utilizes the services of a contract secretary to transcribe minutes for the City Council, Planning Commission; Parks & Recreation Commission and Traffic &Transportation Commission. In addition, the contract secretary has been transcribing minutes for the Lanterman Developmental Center Forensic Expansion Advisory Committee, Tres Hermanos Conservation Authority, Diamond Bar Community Foundation and the Wildlife Corridor Conservation Authority. These services allow clerical staff more opportunities to effectively handle contact with the public, answer phones, complete agendas, post notices; complete mailings for hearings, and other duties as required. It has been proven that it is more cost effective to utilize the services of an outside Minute Secretary than to have staff prepare minutes. On June 16, 1999, the City Council awarded a Purchase Order to Carol A. Dennis for a total amount of $6,000 to cover Minute Secretarial services through September 30, 1999. Can September 21, 1999, the City Council then awarded a contract to Ms. Dennis for these services for October 1, 1990 through June 30, 2000, in the amount of $16;000, with a one-year renewal option. The total allocation for FY 99-00 was $22,000 and approximately $15,000 was expended. Staff is now recommending a total allocation for FY 00-01 in the amount of $17,000 in order to provide for expanded services such as Minutes for thez Industry East Development Advisory Committee and other miscellaneous City Council subcommittees. Since a short-term Purchase Order was issued to cover Ms. Dennis' services during the month of July 2'000 in the amount of $2,500, an additional allocation of $114,500 is deemed necessary. RECOMMENDATION: It is recommended that the City Council authorize the City Manager to extend the agreement with Carol A. Dennis for Minute Secretary services for City Council, Planning Commission, Parks & Recreation, Traffic & Transportation Commission, Lanterman Developmental Center Forensic 'Expansion Advisory Committee, Tres Hermanos Conservation Authority, D -B. Community Foundation, Wildlife Corridor Conservation Authority, etc. meetings in the amount of $14,500 for the period August 1, 2000 through June 30, 2001, with a one-year renewal option for the City. EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed Yes X No by the City,Attorney? 2. Does the report require a majority vote? Majority No 3. Has environmental impact been assessed? NIA _Yes Yes _ No 4. Has the report been reviewed by a CoMmission? Yes _ X No Which Commission? 5. Are other departments affected by the report? X Yes No Report discussed with the following affected departments,: Community Development, Community Services, Public Works, City Manager , REVIEWED BY: DEPARTMENT HEAD: L. Belau r David y 4Lydatu%ess��� Terrence City Manager Deputy City Manager City Clerk CITY COUNCIL REPORT MEETING DATE: July 18, 2000 AGENDA NO. TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: EXTENSION OF CONTRACT FOR MINUTE SECRETARY SERVICES ISSUE STATEMENT: Should the City extend the agreement for contract Minute Secretary Services for the City Council, Planning Commission, Parks & Recreation, Commission, Traffic& Transportation Commission, Lanterman Developmental Center Forensic Expansion Advisory Committee, Tres Hermanos Conservation` Authority Diamond Bar Community Foundation and Wildlife Corridor Conservation Authority? RECOMMENDATION: It is recommended that the City Council authorize the City Manager to extend the agreement with Carol A. Dennis for Minute Secretary services for City Council, Planning Commission, Parks & Recreation, Traffic & Transportation Commission, Lanterman Developmental Center Forensic Expansion Advisory Committee, Tres Hermanos Conservation Authority, D.B. Community Foundation, Wildlife Corridor Conservation Authority, etc. meetings in the amount of $14,500 for the period August 1, 2000 through June 30, 2001, with a one-year renewal option for the City. FINANCIAL SUMMARY: Funding would be from the individual department's Professional Services accounts: City Clerk 001-4040-4000 $800p City Manager 001.4030-4000 $2,000 Community Development 001.5210-4000' $3,000 Community Services 00'1--5350-4300 $2,500 Public Works/Engineering 001-5553-4000 $1,500 BACKGROUND: Since December 1090 the City has retained the services of a contract minute secretary for various Council, Commission and special' meetings. The retention of a minute secretary allows the clerical staff the opportunity to more efficiently and effectively perform their duties. For staff, interruptions occur when trying to transcribe minutes resulting in a longer turn-around time for Minutes to be made available. PREPARED BY: L nd+1� gess; `Ci Clerk 4L n d AMENDMENT NO. 1 TO THE CONSULTING SERVICES AGREEMENT FOR MINUTES SECRETARY SERVICES THIS Amendment No. 1 to the City's Consulting Services Agreement is made and entered into this day of , 20001 by and between the City of Diamond Bar, a municipal corporation ("City" ` and Carol A. Dennis ("Consultant"). A. Recitals. The City has heretofore entered into an agreement with Carol A. Dennis as an independent contractor to Minutes Secretary Services. B. Amendment to Agreement. Section;2 of that Consulting ServicesAgreement dated October 1, 1999 is hereby amended as follows: Term of Agreement. This Contract shall take effect August 1, 2000 and shall continue until June 30, 2001 unless earlier terminated pursuant to the; provisions .herein Section 3 of that Consulting Services Agreement dated October 1, 1999 is hereby amended as follows: Compensation, City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B." Payment will be made only' after submission of proper monthly invoices in the form specified' by City. Total payment to Consultant pursuant to this Agreement shall not exceed Seventeen Thousand Dollars ($17,000 during the term of this agreement. Each party to this Supplemental Agreement acknowledges' that no representation by any party which is not embodied herein nor any other agreement, statement or promise not contained in this Supplemental Agreement shall be valid and binding. Any modification of this Supplemental Agreement shall be effective only if it is in writing signedbythe parties. EXHIBIT "B". GTYOI �1 June 7, 1999 - u, 99 juli 19 plot S; 26 Lynda. Burgess, City Clerk City of Diamond Bar 21660 E. Copley Drive, Suite 100 Diamond Bar, CA 91765 Re: Request for Proposal for Minute Secretary Dear Ms. Burgess; Thank you once again for the opportunity to respond to your Request for Proposal for the position of Minute Secretary for the City of Diamond Bar. I believe I have a proven five year track record of providing quality minutes to the City of Diamond Bar in a timely fashion. In addition, I have favorably responded to the City's request for providing minutes of special meetings and task forces as requested. I ask that you please grant me the opportunity to continueproviding minutes for all City Council, Planning Commission, Parks and Recreation Commission, Traffic and Transportation Commission, and other regular and "special" meetings. I believe that my knowledge of Diamond Bar City government, staff members and Council and Commission members benefits the City and allows me to complete work assignments with little supervision and instruction. Even though L have relocated, I am able to ptovide the City with comparable or better service via. e-mail. I wish to continue my contract with the City in the 1999-2000 Fiscal Year and beyond and will fulfill the terms and agreements as stated. And, I will continue to provide minutes transcription at my current rate of $20.00 per hour using the most current software programs as specified by the City. If necessary, I will make myself available to meet with Council Members to discuss this matter in person. Thank you for your consideration. Sincerely,' Carol A. Dennis On -Line Transcription Services 2,18 Pennsylvania Avenue Walsenburg, Colorado 81089 (719)738=2367 E-mail CAROLKOLO@RMINET j CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO s ' TO: Honorable Mayor and Members of the City Council MEETING DATE: July 18 2000 REPORT DATE: July 11, 2000 FROM: Terrence L. Belanger, City Manager TITLE: Extension of Contracting Services Agreement with Huls Environmental Management, LLC for Integrated Environmental Management Services SUMMARY: Since 1995, the City has contracted with Huls Environmental Management for consulting services addressing stormwater, solid waste, recycling, waste prevention, and public outreach to achieve and maintain environmental compliance in an integratedfashion. The City's agreement with this firm will expire on August 15, 2000. The existing contract allows the City to extend the contract; consequently, the City is prepared to extend the contract for another year: This extension will represent the fifth year of contract extension. The proposed scope of work offered by Huls Environmental Management addresses the principal needs of the City this fiscal year. The major concerns of the City include proper implementation of the new solid waste system and measures involving stormwater management. In addition, we are embarking upon new grant programs involving funds from the Department of Conservation and the Integrated Waste ].Management Board. This requires a high level of continuity and an in-depth understanding of the community, traits offered by the consultant. RECOMMENDATION: It is recommended that the City Council (1) find that it is in the City's best interest to extend the existing contract, and (2) approve and authorize the Mayor to extend the Consulting Services Agreement with Huls Environmental Management in an amount not -to -exceed $69,650 for services relating to the administration of the City Integrated Environmental Services Program, including administration of the solid waste system, coordination of the AB 939'program activities, management of the City's used oil and litter reduction grants, and implementation ofthe NPDES permit requirements. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification Resolution — Bid Specification Ordinance X Other (agreement) EXTERNAL DISTRIBUTION SUBMITTAL CHECKLIST: L Has the Resolution, ordinance, or agreement been reviewed? X Yes No 2 Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A_ Yes No 4. Has the.report been reviewed by a Commission? N/A Yes No Which Commission? I 5. Are other departments affected by the report? NIA Yes No Report discussed with the following affected departments: AAA Terrence L. Belanger s- eS AlLyiu City Manager Deputy City M er Director of Public Works CITY COUNCIL REPORT AGENDA NO MEETING DATE: July 18, 2000 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Extension of Consulting Services Agreement with Huls Environmental Management, LLC fbt Integrated Environmental Management Services ISSUE STATEMENT: The City of Diamond Bar, has retained the services of a consulting firm with experience in solid waste planning and integrated environmental management program implementation. The. City's current agreement with this firm, Huls Environmental Management, LLC will expire on August 15 2000. Consequently, the City is prepared to extend the contract for one year. RECOMMENDATION: It is recommended that the City Council (1) find that it is in the City's best interest to extend the existing contract, and (2) approve and authorize the Mayor to extend the Consulting Services Agreement with Huls Environmental Management in an amount 110t -to -exceed $69,650 for services relating to the administration of the City Integrated Environmental Services Program, including administration of the solid waste system, coordination of the AB 939 program activities, management of the City's used oil and litter reduction grants, and implementation of the NPDES permit requirements. FINANCIAL SUMMARY - The City UMMARY:The'City has budgeted $45,.000 of Integrated Waste Management Fund and $25,000 General Fund in fiscal year 2000.-01 for environmental managemerrt services. The major funding sources are the Used Oil Block Grant, the AB 939 fees, from solid waste collection,, the Litter Reduction Grant, and the reimbursement program under an executed` MOU with the County of Los Angeles for the NPDES Educational Site Visit Program. BACKGROUND / DISCUSSION Since August 15 1995, the City has contracted with Huls Environmental Management for integrated services addressing stormwater, solid waste, recycling, waste prevention, and public outreach to achieve and maintain environmental compliance in an integrated fashion. Integration maximizes the utilization of resources through a synergistic approach among the various environmental mandates, using resources from any part to support efforts in other parts, thereby lowering the overall costs of itnplementation. Huls Environmental Management July 18, 2000 Page 2 As the City's Integrated Environmental Services Coordinator, Huls Environmental Management has been actively engaged in the day -today administration of the City's solid waste management and recycling system, and implementation of a variety of programs including storm water management, public outreach and education, backyard composting, multi -family sector recycling, waste audits, educational site visits, technical assistance to the community, and management of grant programs. Huls Environmental Management has prepared several important reports including annual compliance reports and has guided the City through selection of exclusive -haulers for the residential and commercial sectors via an RFP process, The present professional services agreement will expire on August 15, 2000. The City has requested Huls Environmental Management to provide its proposal to continue the aforementioned program for purposes of continuity and consistency, and to assist the City with the implementation of the NPDES permit system requirements, and implementation of the new solid waste management system recently selected. The scope of work to be performed by Huls; Environmental Management is shown on the attached proposal dated June 30 2000: The proposed scope of work offered by Huls Environmental Management addresses the principal needs of the City this fiscal year. The principal concerns of the City include proper implementation of the new solid waste system and potentially complex measures involving' stormwater management. In addition, we are embarking upon new grant programs involving funds from the Department of Conservation and the Integrated Waste Management Board. This requires a high level of continuity and an in-depth understanding of the community, traits offered by the consultant. As noted earlier,. the City's contract agreement with Huls. Environmental Management will expire on August 15, 2000. The existing contract provides for written extension and this extension will represent the fifth year of contract extension. Staff is recommending that the extension provisions of the contract with Huls Environmental Management be utilized for this .fifth year extension. In summary, Huls Environmental Management is very familiar with the City's requirements and with its program, leaving been instrumental in both its development and implementation. Huls Environmental Management is knowledgeable of the local conditions, and with the complexities of the community and its demographics. Huls Environmental Management is currently offering similar services for numerous municipalities in Southern ;California including Rancho Palos Verdes, San Gabriel, Paramount, and others. Furthermore, having a consultant who is familiar with the City, its menu of programs, and has implementation experience, is invaluable and will ensure that the current and planned programs activities are not disrupted or delayed; especially as we transition to new refuse and recycling haulers. For all of the foregoing reasons, staff believes Huls Environmental Management is the most qualified consultant to assist the city, and, it is in the City's best interest to extend the existing contact to ensure consistency and continuity afthe services pursuant to DBMC Section 3.24.110(d). The proposed fee of $69,650 represents an increase over the previous year'stotal fee to address implementation of new Department of Conservation grant for this fiscal year; P-pamf by: David G Liu AMENDMENT NO. 10 TO THE CITY'S PROFESSIONAL SERVICES AGREEMENT FOR ENVIRONMENTAL MANAGEMENT SERVICES This Agreement (Amendment No. 10) is made and entered into this day of March, 2000, between the CITY OF DIAMOND BAR, a Municipal Corporation (hereinafter referred to as "CITY") and Huls Environmental Management, LLC (hereinafter referred to as "CONSULTANT"): A. Recitals: (i) The: CITY entered into an Agreement, with L Michael Huls to provide Environmental Management Services with Respect to the Development and Implementation of an Integrated Environmental Management Program, which Agreement was dated August 15, 1995, and was amended by Amendment No. 1 dated June 18, 1996, Amendment No. 2 dated July 16; 1996; Amendment No. 3 dated August 5, 1997, Amendment No. 4 dated February 3, 1998, Amendment No. 5 dated June 2, 1998, Amendment No. 6 dated August 4, 1998, Amendment No. 7 dated August 18, 1998, Amendment No. 8 bated August 17, 1999, and Amendment No. 9 dated March 7, 2000 (as amended, the "Agreement"). (ii), , The term of Agreement expires August 15, 2000. (iii) CONSULTANT submitted a proposal, a full, true and correct copy of which is attached, hereto as Exhibit "K" to continue to provide environmental management services fromAugust15, 2004 to August 15, 2401 at a not -to -exceed cost of $69,650. (iv) It is in the City's best interest to extend the Agreement rather than request bids for the services in order to ensure consistency, and. continuity :of the services already being provided by CONSULTANT, NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT: Section 1: Section 2 of the Agreement is hereby amended to read as follows: "2. Term of Agreement. This contract shall take effect August 15, 200Q, and shall continue until August15, 2001, unless earlier terminated pursuant to the provisions herein" Section 2: Section 3 of the Agreement is hereby amended to read as follows: "3. Compensation. CITY agrees to compensate CONSULTANT for each service which CONSULTANT performs to the satisfaction of City in compliance with the schedule set forth in Exhibits "IK". Payment will be made only after submission of proper monthly invoices in the form specified by City. Total payment to CONSULTANT pursuant to _l Proposal to Diamond Bar June 30, 2000 Page 2 Table 1. Costs and Program Specifications Subject Pro ram Cost S ecifications Solid Waste Mgm't Administer the SW permit s stem - 42 hrs Total Cost Unit Cost Conduct ublic education & outreach — 40' hrs 100 75 4,200 Im lerment new programs 1 — 90 hrs 4,500 6,750 Pre are & submit 1999 re ort to CIWMB — 60 hrs 75 4,500 Pro , ect' management — 30 hrs 100 3,000 Used Oil Recycling Collection centers 0 26 hrs 247 hours 22,950' Point of sale advrtsm h 75 75 1,950 1,500` Public education & outreach 60 hrs 75 Mana ment & reporting 40 hrs 100 4,500 4, 000 NPDES146 hours Trainin 16;hrs 19,950' Public education & outreach 100 hrs 75 75 1 200' Program implementation 2 100 hrs7,500 75 7,500' Re resentation 48 firs 75 3,600 R e ort 24 hrs Mane ement 32 hrs 75 , 1,800 100 3200, DOC Grant320 hours Public areas recyclin2 program 0026 hrs 75 243800 Litter reduction activities 20 hes 75 1,950 1,500 Public education and outreach 60 hrs 75 Project management @ 20 hrs 100 4,600 2,000 Grand Total 146 hours 050 1 & 2 Total Hours = $59 t 2) New p ro grams discussed in body oP proposal $6$0650 Rest of page left intenfronalty blank i-IL4Is ctivilAovimepAtcd �/lahagerneht, LLG - printed on recycled stock. CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Honorable Mayor and Members of the City Council' MEETING DATE July 18, 2000 REPORT DATE: July 12, 2000 FROM: Terrence L. Belanger, City Manager 'TITLE: 'Extension of Contract Agreement with -International Services, -Inc. for Crossing Guard Services SUMMARY: On June 17, 1997, the City Council awarded to International Services, Inc. a three (3) year contract with an option to renew for two additional years. ,On July 28, 2000 the City's contract agreement with this firm will expire. In June, staff received a request from International 'Services, Inc. to extend the current contract agreement. Amendment No. 2 is as follows: 1) to provide service for a total of thirteen (13) intersections; '2) that the contract reflect an hourly rate of $9.75, and 3) that the term of the contract agreement be extended to July 31, 2002. RECOMMENDATION: It is recommended that the City Council approve and authorize the Mayor to extend the existing crossing guard contract agreement with International Services, Inc. to July 31, 2002 LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification Resolution(s) Bid Specification (on ,file inCity Clerksoffice) _ Ordinance(s) X Other' Amendment No. 2, Exhibits "C "D" _ Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been N/A X Yes No reviewed by the City Attorney? 2. Does the report require a majority vote? Majority _ Yes _ No 3. Has environmental impact been assessed? N/A - Yes No 4. Has the report been reviewed by a Commission? N/A _Yes _ No Which Commission? 5. Are other departments affected°by the report? N/A _ Yes _ No Report discussed with the following affected departments: REVIEWED BY: Terrence L. Belanger es DeStkager o avid G. iu City Manager Deputy City _ Director of Public Works CITY COUNCIL REPORT AGENDA NO. MEETING DATE: July 18, 2000 TO: ` Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Extension of Contract Agreement with InternationalServices, Inc. for Crossing Guard Services ISSUE STATEMENT: Amend existing contract agreement with International Services, Inc. to provide crossing guard services at thirteen (13) intersections, and to extend the term of the contract agreement to July 31, 2002. RECOMMENDATION: That the City Council approve and authorize the Mayor to extend the existing crossing guard contract agreement with International Services, Inca to July 31, 2002. FINANCIAL SUMMARY: The cost for the thirteen (13) intersections at the requested hourly rate of $9.75 is an increase of approximately 3% from the current $9.45 hourly rate. The annual budget amount for Fiscal Year 2000-2001 for crossing guard services is $70,000, in the Public Safety account. Since 1997, the City has utilized International Services, Inc.. at an hourly rate of $9.45. The rate increase to $9.75 is consistent with rates in other cities surveyed that range from $8.56 to $14.00: CITY SERVICE PROVIDER HOURLY RATE Anaheim All Cities Management $8.56, but going out to bid July 2000 Carlsbad Westaff Temporary Services $14.00, but will go out o bid Au . 2000 Chino Hills All Cities Management $10.49 Fullerton All Cities Management $9.86 Huntington Park All Cities Management $11.90 Montclair All Cities Management $9.99 Southgate All Cities Management, $9.70 In negotiations , BACKGROUNDMIS CUSSION: Crossing guard services are provided for schools within the Walnut Valley and Pomona Unified School Districts. In the Walnut Valley Unified School District, eight intersections near five elementary schools will receive crossing guard services (See Exhibit "C"). Also, in the Pomona Unified School District there are four intersections near four elementary schools and one middle school. Crossing guard ` services are provided ,to 'assure the -safety of school -aged children, pedestrians, parents, and others when crossing streets and utilizing crosswalks in the vicinity of their respective schools. InternationalServices, Inc. staff's one supervisor in Diamond Bar on a daily basis; The contract' agreement requires all crossing guards to be properly trained and supervised in order to carry their responsibilities. The crossing guards provide three hours of service per school day for each intersection. For rate comparison purposes, staff contacted cities utilizing contract services and who had been previously surveyed in 1997, as well as many surrounding cities for their hourly billing rates. It was found that many cities, like Diamond Bar, contract their services, while others utilize City employees or do not provide crossing guard services. The $9.75 hourly rate charged by International Services, Inc. is competitive as noted in the Financial Summary. Staff reviewed the complaint file for International Services, Inc: Few complaints were noted during the three year contract, and the company responded to each request in a timely, responsive manner. Prepared By: David G. Liu/Linda Smith f AMENDMENT NO.2 TO THE CITY'S PROFESSIONAL SERVICES AGREEMENT FOR CROSSING GUARD SERVICES This Agreement (Amendment No. 2) is made and entered into this _ day of July, 2000, between the CITY OF DIAMOND BAR, a Municipal Corporation(hereinafter referred to as "CITY") and International Services,; Inc. (hereinafter referred to as "CONSULTANT"). A. Recitals: (i) The CITY entered into an Agreement with International Services, Inca to provide Crossing Guard Services, which the Agreement was dated June 17, 11997 and was amended by Amendment No. l dated April 21, 1998 (as amended, referred to as the "Agreement"). (ii) The term of the Agreement expires July 28, 2000. (iii) The CITY wishes to exercise the option of two (2) annual renewals. (iv) The CITY requested a proposal for additional crossing guard services to include the 13 intersections as listed in Exhibit "C" and agreed to exercise the option to extend the term of the Agreement to July 31, 2002. (v) The CONSULTANT submitted a proposal, a full, true and correct copy to provide Crossing Guard Services for the 13 intersections at an hourly rate of $9.75 and to extend the term of the Agreement to July 31, 2002. NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT: Section 1: Section 2 and 3 of the Agreement are hereby amended to read as follows: 112. Term of Agreement. This contract shall take effect July 29, 1997 and shall continue until July 31, 2002, unless earlier terminated pursuant to the provisions herein. 3. -` Compensation. CITY agrees to compensate Consultant for each service which CONSULTANT performs to the satisfaction of City in compliance with the schedule set forth in Exhibits "C" and "D". Payments will be made only after submission of proper monthly .invoices in the form specified by City. Payments to CONSULTANT pursuant to this Agreement shall not exceed Nine dollars and seventy-five cents per hour($9.751hour)" Section 2. Exhibits "C and "D" of this agreement are hereby attached hereto and incorporated herein. 1 Section 3. Each party to . this Amendment No. 2 acknowledges that no representation by any party which is not embodied herein nor any other agreement, statement, or promise not contained in this Amendment No. 2'shall be valid and binding. Any,modification of this Amendment No. 2 shall be effective only if it is in writing signed by the parties. IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 2 as of the day and year first set forth above: APPROVED AS TO FORM: CONSULTANT: INTERNATIONAL SERVICES, INC. By City Attorney Ousama Karawia, President ATTEST: CITY OF DIAMOND BAR City Clerk Deborah H. O'Connor Mayor DATE: 2 T. _... _. _..,. Exhibit "C„ Diamond Bar Crossing Guard Locations July 1 2004 School Location Walnut Valley Unified School District 1. Castle Rock Elementary Cold Springs Lane & at -front of school 2. Castle Rock Elementary Castle Rock Road & Cold Spring Lane 3. Evergreen Elementary Harmony Hill Drive &Evergreen Springs Drive 4. Evergreen Elementary Pathfinder Road & Evergreen Springs Drive 5. Maple HillElementary Blenbury Drive & Maple Hill Road 6. Walnut Elementary Golden Springs Drive & Lemon Avenue 7. Quail Summit Elementary Quail Summit Drive & Winterwood Lane -8. Quail Summit Elementary Forrest Canyon near Park (mid -block) Pomona Unified School District 9. Diamond Point Elementary ' Golden Springs, Drive & Sunset Crossing Road 10. Diamond Point Elementary Sunset Crossing Road & Del Sol Lane 11. Golden Springs Elementary Ballena Drive & Meadows Falls Drive 12. Neal Armstrong Elementary Beaverhead Drive ,& Cottonwood Cove Drive 13. Lorbeer Middle School Diamond Bar Boulevard & Golden Springs Drive CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Honorable Mayor and Members of the. City Council MEETING DATE: July 18, 2000 . REPORT DATE: July 13, 2000 FROM: Terrence L. Belanger, City Manager TITLE: Amendment No.1 to a Professional Services Agreement with Environmental Impact Sciences for On -Call Environmental Services. SUMMARY: This report requests approval of an amendment to an existing Professional Services Agreement with Environmental Impact Sciences in order to provide technical environmental support services to the City. The existing contract authorization is $20,000.00 This report, requests an additional allocation of $15,000.00 for a total authorization of $35,000.00. RECOMMENDATION: It is recommended that the City, Council approve an amendment to the agreement between the City and Environmental Impact Sciences in the amount of $15,000.00. LIST OF ATTACHMENTS: X Staff Report Public Hearing Notification Resolutions Bid Specification (on file in City Clerk's Office) Ordinances X Agreements EXTERNAL DISTRIBUTION:' SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed Yes No by the City Attorney? NA 2. Does the report require a majority vote? X Yes- No 3. Has environmental impact been assessed? NA Yes No 4. Has the report been reviewed by a Commission? NA Yes No Which Commission? 5. Are other departments affected by the report? Yes X No Report discussed with the followingaffected departments: REVIETZ�A l Wt Terrenc L. Belanger Ja s DeStefano City Manager Deputy City Mana er CITY COUNCIL REPORT AGENDA NO. MEETING DATE: July 11, 2000 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Amendment No.1 to a Professional Services Agreement with Environmental ImpactSciences for On -Call Environmental Services. ISSUE STATEMENT: This report requests approval of an amendment to an existing Professional Services Agreement with Environmental Impact Sciences to provide for additional technical environmental support services as necessary to the City. RECOMMENDATION: It is recommended' that the City Council approve an amendment to the ; agreement between the City and Environmental Impact Sciences in the amount of $15,000.00, BACKGROUND: The City has previously entered into .contracts with Environmental Impact Sciences ('EIS) to provide professional services. Specifically, EIS has assisted staff in responding to environmental documents regarding the Lanterman project and proposed City of Industry development projects. In January 2000, the City Council approved an "on-call" environmental services contract with an authorization of $20,000.00 for environmental consulting services necessary in order to respond to the Industry East Development Project and any additional; as - needed, environmental services. Additional contract authorization in the amount of $15,000 is requested to compensate EIS for services beyond that anticipated in the original' contract and to establish a fund for additional services. The massive size of the Industry East Draft Environmental Impact Report, additional -response,preparation, and the requested -attendance of the consultant at City Council meetings has resulted in the need to provide additional compensation in the amount of $6,300;00. It is recommended that the balance of the request be set aside to establish a fund for as -needed services. City Council authorization is required to amend the existing contract compensation from $20,000.00 to $35,000.00 Funds for the requested environmental services are allocated within the FY 2000-2001 Budget PREPARED BY: James DeStefano Deputy City Manager Attachments: Consulting Services Agreement AMENDMENT NO. -1 TO THE CITY'S; CONSULTING SERVICES AGREEMENT FOR PROFESSIONAL SERVICES This Amendment No. 1 to the City's Consulting Services Agreement is made and entered into this 12th day of July, 200 0., between the CITY OF DIAMOND BAR, a Municipal Corporation (hereinafter referred to as "CITY") and ENVIRONMENTAL IMPACT SCIENCES (hereinafter referred to as "CONSULTANT".) A. Recitals: (i) The CITY has heretofore entered into an agreement with CONSULTANT to provide professional consulting services, dated January 18, 2000, (hereinafter referred to as the 11AGREEMENT"•) (ii) It is in the City's best interest to extend the AGREEMENT rather than request bids for the services in order to ensure consistency and continuity of the services already being provided by CONSULTANT. NOW THEREFORE, it is agreed by and between CITY and CONSULTANT: Amendment to AGREEMENT is hereby amended to read as follows: Section l 3. Compensation. City agrees to compensate Consultant, and Consultant agrees to accept in full satisfaction for the services provided for hereunder, fees on'a time and material basis at the rates set forth in the original Consulting Services Agreement, Exhibit "A" hereto, but in no event to exceed THIRTY FIVE THOUSAND DOLLARS ($35,000.00) which fees include all labor, materials, printing and other costs incurred in connection with the project." Section 2. Each party -to this Amendment No. 1 acknowledges that no representation by any party, which is not embodied herein,, or any other agreement, statement, or promise not contained in this Amendment No. l shall be valid and binding. Any modification of this Amendment No. 1 shall be effective only if it is in writing signed by the parties. Section 3: All other terms and conditions of the AGREEMENT shall remain in full force and effect. CONSULTING SERVICES AGREEMENT THIS AGREEMENT is made as of January 18, 2000, by and between the City of Diamond Barg a municipal corporation ("City") and Environmental Impact Sciences, ("Consultant"). RECITALS ` A. City desires to utilize the services of Consultant as an independent contractor to provide colsu'lting services to-CtyFas-set forth -in Exhibit "A.' B. Consultant represents that it is fully qualified to perform such consulting services: by virtue ; of its experience and the training, education and expertise of its principals and employees;' NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: 1. Consultant's Services. A. Scope of Services. The nature and scope of the specific servicestobe performed by Consultant are as described in Exhibit "A. B. Level of Services/Time of Performance. The level of and time of the specific services to be performed by Consultant are as set forth in Exhibit "A", dated October lb, 1999. 2. Term of Agreement. This Contract shall take effect January 18, 2000, unless terminated pursuant'to the provisions herein. 3. Compensation_ City agrees to compensate.Consultant foreach service that Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "A," Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Consultant pursuant to this Agreement shall not exceed TWENTY THOUSAND DOLLARS - ($20,000.00). 4. General Terms and Conditions. In the event of any inconsistency between the provisions of this Agreement and Consultant's proposal, the provisions of this Agreement shall control. 5 Addresses. City: City Manager Consultant: Peter Lewandowski City of Diamond Bar Environmental Impact Sciences 21660 East Copley Drive, Suite 100 26051 Via Concha Diamond Bar, CA 917654177 Mission Viejo, CA 92691-5614 6 Status as Independent Consultant. A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of -City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State.agency regarding the independent contractor..-state-sof,Consultantandthe.audit.in.any way.fails_to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any, failure of Consultant to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a resuit of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. 7. Standard of Performance. Consultant shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions. 8. Indemnification. Consultant agrees to indemnify the City, its officers, agents, volunteers, employees, and attorneys against, and will hold and save them and each of them harmless from, and all actions, claims,; damages to persons or property, penalties, obligations, or liabilities that may be asserted or claimed by any person,firm, entity, corporation, political subdivision or other organization` arising out of the acts, errors or omissions of Consultant, its agents, ;employees, subcontractors, or invitees, including each person or entity responsible for the provision of services hereunder. In the event there is more than one person or entity named in the Agreement as a Consultant, then all obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several. 9. Insurance. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company admitted to do business in California and approved by the City (1) a policy or policies of broad -form comprehensive general liability insurance with minimum limits of $1,000,000;00 combined single limit coverage against any injury, death, .loss or damage_as.a result of.wrongful.ornegligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00; (3) automotive liability insurance, with minimum combined single limits coverage of $500,000.00; (4) professional Iiability insurance (errors and omissions) to cover or partially cover damages that may be the result of errors, omissions, ornegligentacts of Consultant, in an amount of not less than $1,000,000 per occurrence; and (5) worker's compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. City, its officers, employees, attorneys, and volunteers shall be named as additional insureds on the policy(ies) as to comprehensive general liability, property damage, and automotive liability. The policy (ies) as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. 2 A. All insurance policies shall provide that the insurance coverage shall not be non - renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof. 'Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage. B. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this Agreement; shall be issued by an insurance company which is admitted to do business in the t -State, ofrCalifomia or_which.is..approved in writing by..the City; and shall be placed with a current A.M. Best's rating of no less that A VII. C. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, and (2) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less than one (1) day prior to beginning of performance under this Agreement:' Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement", or a substantially similar form which the City has agreed in writing to accept. 10. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law.All City data shall be returned to City upon the termination of'this Agreement: Consultant'scovenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of aproprietary nature specifically for and in connection' with certain projects, the City shall not, except with Consultant's prior written consent, use the same for other unrelated projects. 11. Ownership of Materials. All materials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. 12. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any interest, director or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or.which.would. conflictin any. manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest, which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 3 13. Termination. Either party may terminate this Agreement with or without cause upon fifteen (15) days' written notice to the other parry. However, Consultant shall not terminate this Agreement during the provision of services on a particular project. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services. .14. Personnel. Consultant represents, that-it,has, or will.secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to"perform such services. Consultant'reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City's premises. 15. Non -Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: Employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; -and selection for training,including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 16. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance.of..any. of. Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any, rights, duties, or obligations arising hereunder shall -be void and of no effect. 17. Performance Evaluation. For any contract in effect for twelve (12) months or longer, a written annual administrative performance evaluation shall, be required within ninety (90) days of the first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement. The work product required by this Agreement shall be utilized as the basis for review; and any comments or complaints received by City during the review period, either orally or in writing, shall be considered. City shall meet with Consultant prior to preparing the written report. If any noncompliance with the Agreement is found, City may direct Consultant to correct the inadequacies; or, in the alternative, may terminate this Agreement as provided herein. 4 18. Compliance with Laws. Consultant shall comply -with all applicable laws, ordinances,' codes and'regulations of the federal, state, and local governments. 19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the, making by City of any payment to Consultant constitute or be construed as a waiver by City of any •breach of covenant, or any default which may then oxist-on the-part..of.ConsWtant,,.and.the..making of.any such_ payment; by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 20. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shallbe entitled to recover its costs of suit, including reasonable attorney's fees and costs, includingcosts of expert witnesses and consultants. 21. Notices. Any notices; bills, invoices, or reports required by this Agreement shall. be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. 22. Governing Law. This Contract shall be -interpreted, construed and enforced in accordance with the laws of the State of California. 23. Counterparts., This Agreement may executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 24. Entire. Agreement. This Agreement, and any other documents incorporated herein by specific reference, represent the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor. any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk. 25. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference.' 5. k Environmental Impact Sciences 26051 Via Concha ' Mission Viejo, California 92651-5674 PF r �l� r,I, �;(i DIMMON�.'��. (949) 837-1195 (949) 837--3935 FAX n n r L NG., S -1_0G.. t'r� :. October 16, 1999 '99 OCT 18 Al 9 :55 James DeStafano, Assistant City Manager City of Diamond Bar 21660 E. Copley Drive, Suite, 1,90 Diamond Bar, CA 91765-4177 Proposal: Environmental Support Services Dear Jim; Environmental Impact Sciences (EIS) is pleased to submit this letter proposal to the City of Diamond Bar (City) to provide technical environmental support services in assessing the environmental impacts attributable to planned, pending, or, reasonably foreseeable future projects proposed within, the jurisdiction of adjoining communities. For those projects; the City may serve as either a "responsible agency" or as a "affected agency," as those terms, are defined under the California Environmental Quality Act (CEQA) and its implementing guidelines. As a "responsible agency," the City may be obligated to utilize the environmental impact reports (EIRs) and negative declarations prepared by other "lead agencies" as the environmental basis for any discretionary actions that may be required from the City. It is, therefore, criteria that the resulting CEQA documentation ful ly address any project -related or cumulative impacts that those activities may have upon the City, its residents, business interests, and -infrastructure systems_ Alternatively, if the City is an "affected agency," no discretionary actions would be required from the City. Any impacts upon the community attributable to projects located in adjoining jurisdiction must, however, be fully disclosed and mitigation measures formulated when those effects are elevated to a level of significant. The City must, `.therefore, remain diligent in its review of major development projects to ensure that the City's interests are fully protected. Examples of reasonably foreseeable projects that may warrant CEQA review include, but are not l im ited to, two separate activities now under review by the City of Industry (Industry). For example, the City has recently received a "Notice of Preparation" for a proposed materials recovery facility within Industry. Industry has also indicated that it is in the process of preparing a specific plan and accompanying FIR for the development of the remainder of the Transportation -Distribution -Industrial Project No. 2. Both of'those projects have the potential to either directly,or indirectly impact the City. Under this work assignment, EIS will be available on an "on-call" basis, to assist the City in the manner deemed by the City to be in its best interest. Examples of activities that can be performed for the City include, but arenotlimited to: (1) preparation. of independent third -party technical reviews of other agencies' CEQA; documents; (2) preparation of independent technical studies prepared to support or refute the preliminary conclusions contained in those documents; (3) preparation of staff reports; letters of transmittal, or other technical documents; (4) attendance at meetings or public hearings at which project impacts are addressed or discussed; and (5) management and technical oversight of the work of subconsultants working under EIS'' direction. Environmental Consultants .• environmerd@home.com 7 py yy� s Standard Rate Schedule Environmental Impact Sciences STANDARD RATE SCHEDULE ENVIRONMENTAL IMPACT SCIENCES, Position Rates Professional Principal ...... .......... .......... ..... .. .. $110.00 Senior Engineer/Planner/Scientist ........................................... 100.00 Engineer/Planner/Scientist ... ...... .... ............ ........ 90.00 Resource Specialist ...'................. ................`... .. 80.00 Associate Engineer/Planner/Scientist .................. ............ 70.00 Environmental Planner .. .... 60.00 Support Computer Graphic Illustrator ............ 50.00 Word Processor . ... 40.00 Technician .............. ...... .. 30.00. Direct Costs All direct costs will be billed at cost-plus, in an amount to be negotiated with our clients. Should the contract for services not specify a specific amount, Environmental Impact Sciences will invoice direct costs at cost-plus-ten percent: Automobile mileage will be billed at a rate. of $0.40 per mile and travel time for personnel will be billed at the designated rate. All invoices are payable upc:. receipt and will be submitted monthly for work in progress: Els: Ethics, Integrity, and Service October 1999 City of Diamond Bar CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. 1 TO: Honorable Mayor and Members of the City Council MEETING DATE: July 18, 2000 REPORT DATE: July 13, 2000 FROM: Terrence L. Belanger, City Manager TITLE: Amendment No. 6 to Professional Services Agreement with BonTerra Consulting regarding Environmental Services for Tract No. 52267 (Pulte) SUMMARY: This report requests approval of an amendment to an existing consulting services' agreement with BonTerra Consulting regarding environmental services necessary to monitor the mitigation measures as outlined within the previously approved' Environmental Impact Report for Tract Map No. 52267. RECOMMENDATION: It is recommended that the City Council approve an amendment to the agreement between the City and BonTerra Consulting in the amount of $19,686.00. LIST OF ATTACHMENTS: X Staff Report Public Hearing Notification Resolutions Bid Specification (on file in City Clerk's Office) Ordinances X Agreements EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed NA Yes No by the City Attorney? 2. Does the report require a majority vote? X Yes No 3. Has environmental_ impact been assessed? NA Yes No 4. Has the report been reviewed by Commission? NA Yes No Which Commission? 5. Are other departments affected by the report? Yes X No Report discussed with the following affected departments: REVIEWED Y: Terrence L. Belanger James DeStefano City Manager Deputy City Manager AGENDA NO. MEETING DATE: July 18, 2000 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Amendment No. 6 to Professional Services Agreement with BonTerra Consulting regarding Environmental Services for Tract No. 52267 (Pulte) ISSUE STATEMENT: This report requests approval of an amendment to an existing consultingservices agreement with BonTerra Consulting regarding i environmental services necessary to monitor the mitigation measures as outlined within the previously approved Environmental Impact Report for Tract Map No. 52267. RECOMMENDATION: It is recommended that the City Council approve an amendment to the agreement between the City and BonTerra Consulting in the amount of $19,686.00. FINANCIAL STATEMENT: Costs associated with processing and development of the project are funded through developer fees paid by the project developer to the City. BACKGROUND: In December 1996, the City entered into a contract with BonTerra Consulting to prepare an Environmental Impact Report for Tentative Tract Map No. 52267 (SunCal). In March 1998, the Cit Council approved a $31,508 amendment to the $83,645.00 contract. In August 1998, a. second amendment in the amount of $3,950.00 was approved for an analysis of an additional alternative design. In September '1998, Vesting Tentative Tract Map No. 52267 was approved by the City Council for the development of 130 homes adjacent to Diamond Bar Boulevard. In No 1998, the City Council approved a $2,810.00 contract amendment with BonTerra Consulting to compensate the consultants for additional work ;; performed related to the completion of the environmental impact report. Contract Amendment Nos. 4 and 5, were related to the work program and budget for tasks necessary to implement the five year Mitigation Monitoring Program ($119,446.00). An additional contract amendment in the amount of $19,686.00 is now necessary to compensate the consultant for additional ° tasks' directed by the City of Diamond Bar during the initial grading start-up and as a result of the raining season. Incorporating Amendment No. 6 amends the total AMENDMENT NO.6 TO THE CITY'S CONSULTING SERVICES AGREEMENT FOR PROFESSIONAL SERVICES IN CONJUNCTION WITH THE PREPARATION OF AN ENVIRONMENTAL IMPACT REPORT AND RELATEDENVIRONMENTAL SERVICES FOR PROPOSED TRACT MAP NO. 52267 This Amendment No. 6 to the City's Consulting Services Agreement is made and entered into this 12th day of July, 2000, between the CITY OF DIAMOND BAR, a Municipal Corporation (hereinafter referred to as "CITY') and BONTERRA CONSULTING (hereinafter referred to as "CONSULTANT" A. Recitals: (i) The CTTY has heretofore entered into an agreement; dated December 18, 1996, with CONSULTANT to provide consulting services in conjunction with the preparation of an Environmental Impact Report and related services for proposed Tract Map No. 52267 (hereinafter referred to as TM No. 52267) proposed by SunCal Companies (hereinafter referred to as the "AGREEMENT".) (ii) CONSULTANT has submitted a revised scope of work and proposed fees for the continued processing of the Environmental Impact Report for TM No. 52267, a full, true and correct copy of which is attached hereto as Exhibit "A" to provide additional services at a cost not to exceed NINETEEN THOUSAND SIX HUNDRED EIGHTY SIX DOLLARS ($19,686.00); as described within Exhibit "A". (iii) It is in the City's best interest to extend the AGREEMENT rather than request bids for the services in order to ensure consistency and continuity of the services already being provided by CONSULTANT.' NOW THEREFORE, it is agreed by and between CITY and CONSULTANT: Section 1: Section 3 of the AGREEMENT is hereby amended to read as follows: 3. Compensation. City agrees to compensate Consultant, and Consultant; agrees to accept in full satisfaction for the services provided for hereunder, .fees on a time and material basis at the rates set forth in the original Consulting Services Agreement plus the revised Cost Estimate dated July 14, 2000, Exhibit "A" hereto, but in no event to exceed TWO HUNDRED SIXTY THOUSAND SIX HUNDRED EIGHTY SIX DOLLARS ($260,686.00) .which fees include all labor, materials, printing and other costs incurred in connection with the project." Section 2: Each party to this Amendment No. 6 acknowledges that no representation by any party, which is not embodied herein, or any other agreement, statement, or promise not contained in this Amendment No. 6 shall be valid and binding. Any modification of this Amendment No. 6 shall be effective only if it is in writing signed by the parties. CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. qJ TO: Honorable Mayor and Members of the City Council MEETING DATE: July 18, 2000REPORT DATE: July 11, 2000 FROM.* Terrence L. Belanger, City Manager TITLE: Cooperative Agreement Regarding The Construction Of Grade Crossing Safety Improvements and Grade Separation Projects By the Alameda Corridor -East (ACE) Construction Authority SUMMARY: The ACE Project is designed to minimize the traffic, noise, and air ' quality impacts to the community as a result of anticipated increased Alameda Corridor train traffic. A 35 -mile corridor between downtown Los Angeles and the City of Pomona, the Project is a corridor wide improvement program which consists of public improvements along the old Southern Pacific Line and the Union Pacific Line, including 21 grade separations' (underpasses or overpasses), roadway widenings, restriping and parking controls near 13 grade crossings, and safety`and signalization improvements at up to 55 grade crossings. With a proposed 8 -year construction schedule, the ACE Project will be completed in two phases. As part of the first phase, the Union Pacific crossing at Lemon Avenue will receive safety upgrade improvements. During the second phase, a ,grade separation project is planned on the Union Pacific Railroad line at Brea Canyon Road near` Washington Street. RECOMMENDATION: That the City Council approve and authorize the Mayor to execute the Cooperative Agreement with the Alameda Corridor -East Construction Authority. LIST OF ATTACHMENTS: X StaffReport Public Hearing Notification _ Resolution(s) _ Bid Specification _ Ordinances(s) Other: X Agreement(s) SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed X Yes —No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A Yes No 4. Has the report been reviewed by a Commission? N/A _—Yes No Which Commission 5. Are other departments affected by the report? N/A _Yes _No Report discussed with the following affected departments: RE WED BY: i Terrence L. Belang s DeStefano D`a G. Liu City Manager Deputy City Man er Director of Public Works CITY COUNCIL REPORT AGENDA NO. MEETING DATE: July IS,, 2000 TO: Honorable Mayor and Members of the City Council FROM: Terrence L, Belanger, City Manager SUBJECT: COOPERATIVE AGREEMENT REGARDING THE CONSTRUCTION OF GRADE CROSSING SAFETY IMPROVEMENTS AND GRADE SEPARATION PROJECTS BY THE`ALAMEDA CORRIDOR -EAST CONSTRUCTION AUTHORITY ISSUE STATEMENT: To request that the Alameda Corridor -East (ACE) Construction Authority move forward on the final plans and construction of the recommended improvements as outlined in the attached cooperative agreement. RECOMMENDATION: That the City Council approve and authorize the Mayor to execute the Cooperative Agreement with the Alameda Corridor -East Construction Authority. FINANCIAL SUMMARY The plans, specifications, construction engineering/management services, and all eligible improvements will be provided at no cost to the City- BACKGROUNDIDISCUSSION: To better assess the expected increased train traffic of the Alameda Corridor Project (from the Ports of Los Angeles and Long Beach into downtown Los Angeles) on San Gabriel Valley cities, the San' Gabriel Valley Council of Governments (SGVCOG) commissioned a comprehensive grade crossing' study in 1996. The intent of the study was to assess the condition of 55 railroad crossings between downtown Los Angeles and the City of Pomona (a 35 -mile corridor: generally paralleling I-10 and SR -60 freeways), and to develop a corridor improvement program that would mitigate safety and mobility issues, The final report was adopted in 1998; In 1995, the 30 cities of the San Gabriel Valley created the ACE Construction Authority to implement the improvement project/program resulting from the above-mentioned study. The ACE Page Two Alameda Corridor Cooperative Agreement July 18, 2000 Project is designed to minimize the traffic, noise, and air quality impacts to the community as a result of anticipated increased Alameda Corridor train traffic. The project is a corridor wide improvement program which consists of public improvements along the old Southern Pacific Line and the Union Pacific Line, `including 21 grade separations (underpasses or overpassesj, roadway widenings, restriping and parking controls near 13 grade crossings, and safety and signalization improvements at up to 55 grade crossings. See Exhibit "A!'— Proposed Project Implementation Plana With a proposed 8 -year construction schedule, The ACE Project will be completed in two phases. The first phase (2000-2004) includes near-term, low cast mobility improvements that encompass safety upgrades, traffic signal control measures, and roadway widenings. The second phase (2004- 2007) includes longer term, higher cost grade separations. The total cost of the project is estimated at $912 million. As park of the first phase, the Union Pacific crossing at Lemon Avenue will receive safety upgrade improvements. As shown in Exhibit A of the attached agreement, these improvementsinclude signing, striping/marking, and sidewalk improvements.' During the second phase, a grade separation project is planned on the Union Pacific Railroad line at Brea Canyon Road near Washington Street. This project is in the planning stages and no decision has been made by the ACE Board of Directors to' adopt it. Based on the attached concept plan for the grade separation, 2 properties located at the northeast corner ofBrea Canyon Road and Washington Strut may, be acquired and/or affected In order for the proposed improvements within Diamond Bar to be included in the proposed design contracts, the City needs to execute the attached Cooperation Agreement with ACE Construction Authority. Prepared By: David G. Liu WorcWouncil Repo WAlame&Cemd"1mpmv menta 1. CALL TO ORDER: Chairman Huff called the meeting to order at 9:04 p.m. in the South Coast Air Quality Management District Auditorium, 21855 E. Copley Drive, Diamond Bar, California: l ROLL CALL: Agency Members Herrera, :O'Connor, Vice Chairman Chang and Chairman Huff. Agency Member Ansari was excused. Also present were Terrence L. Belanger,:Executive Director; Mike Jenkins, Agency Attorney; James DeStefano, Deputy City Manager; David Lits Deputy Director of Public Works; Bob Rose, Community Services Director; Linda. Magnuson, Finance Director; Mike Nelson, Communications& Marketing Director and Lynda Burgess, Agency Secretary. 2. PUBLIC COMMENTS: None offered. 3. CONSENT CALENDAR: AM/O'Connor moved, VC/Chang seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Gall vote: AYES AGENCY MEMBERS - Herrera, O'Connor, VC/Chang; Chair/Huff NOES: AGENCY MEMBERS -None ABSENT: AGENCY MEMBERS - Ansari 3.1 APPROVED MINUTES'- Regular Meeting of June 6, 2000 - As submitted. 3.2 APPROVED VOUCHER REGISTER -dated June 20, 2000 in the amount of $7,074.19. 4. PUBLIC HEARINGS: None 5. OLD BUSINESS: None 6. NEW BUSINESS: 6.1 RESOLUTION NO. RA2000-01: A RESOLUTION OF THE DIAMOND BAR REDEVELOPMENT AGENCY APPROVING AND ADOPTING A BUDGET FOR THE DIAMOND BAR REDEVELOPMENT AGENCY FOR THE FISCAL YEAR COMMENCING JULY` 1, 2000 AND ENDING JUNE 30; 2001, INCLUDING THE APPROPRIATION OF FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH. AM/O'Connor moved, VC/Chang seconded, to adopt Resolution No. RA2000-01 approving and adopting a Budget for the D.B. Redevelopment Agency for the FY commencing July 1, 2000 and ending June 30, 2001, including the Appropriations of Funds for Accounts, Departments, Divisions, Objects and Purposes therein set forth. Motion carried by the following Rall JUNE 20, 2000 PAGE 2 REDEVELOPMENT AGENCY Call vote; AYES: AGENCY MEMBERS - Herrera, O'Connor, VC/Chang, Chair/Huff NOES- AGENCY MEMBERS - None ABSENT: AGENCY MEMBERS - Ansari 7. AGENCY MEMBER COMMENTS: AMIO'Connor said her Mayor's Corner article in the Juno issue of the Windmill and other publications, was about' the Redevelopment Agency. She received several telephone calls from residents who expressed their amazement that D.B. had lost its lawsuit and asked what they could do to help re-institute the agency. Council appreciates the support offered by the residents. Chair/Huff stated that while there is concern on this Council and residents in neighborhoods that will be impacted by the Industry East project, redevelopment is a tool that certainly could have been used, and will be used if the City prevails, to soften the traffic impacts: ADJOURNMENT: There being no further business to conduct, Chair/Huff adjourned the meeting at 9:12 p.m. LYNDA BURGESS, Agency Secretary ATTEST: Robert S. Huff, Chairman I BAN S:. +., 5 !-._ice, Li.Ev :.s..Nl ^.Vi.Ni•i Vit:,, HE* ..Y.4 :_= F. T t � r TI 1r U, T tE.{[ES L� u___..L. '..L _�5 ..{aJ• - _.a. rte.CHECK. : TtOP f 1 ' -- _t e_7 LLDf fio r ,-, - ,n; r q - V - - Cr r-, T •rn its_ o - E. URT 1_TC_ te— i�_ J . 'rt``.70 - . Vi! ?; `,rx.T(_T DIAMOND BAR REDEVELOPMENT AGENCY AGENDA REPORT. AGENDA NO. TO: Terrence L. Belanger, Executive Director MEETING DATE: July 18, 2000 REPORT DATE: June 19, 2000 FROM: Linda G. Magnuson,Finance Director TITLE: Treasurers Report May 31, 2000 SUMMARY: Submitted for the Redevelopment Agency Board's review and approval is the Treasurer's Statement for the month of May 2000: u RECOMMENDATION: Review and approve. LIST OF ATTACHMENTS: X Staff Report — Public Hearing Notification Resolution(s) ® Bid Specification (on file in City Clerk's office) _ Ordinance(s) Other: Agreement(s) SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed Yes No by the City Attorney? , 2. Does the report require a majority vote?` Yes No 3. Has environmental impact been assessed? N/A _ Yes No 4. Has the report been reviewed by a Commission? NIA _ Yes No Which Commission? 5. Are other departments affected by the report? N/A Yes _ No Report discussed with the following affected departments: REVIEWED BY: DEPARTMENT HEAD: lab Imo-gl-t�� LCA f� Terrence LWBelr Linda G. Magnuson Executive �l°�` Fainance Director DIAMOND BAR REDEVELOPMENT AGENCY REPORT AGENDA NO. MEETING DATE: July 18, 2000 TO: Chairman and Members of the Board FROM: Terrence L, Belanger, Executive Director SUBJECT: Treasurer's Statement - May 31, 2000 ISSUE STATEMENT: Per Agency policy, the Finance Department presents the monthly Treasurer's Statement for the Redevelopment Agency. Board's review and approval. RECOMMENDATION: Approve the May 2000 Treasurer's Statement, FINANCIAL SUMMARY: No fiscal impact. BACKGROUND: Submitted for the Board's review and approval is the Treasurer's Statement for the month of May 2000. This statement shows the cash balances for the Redevelopment Agency, with a breakdown of bank account balances, investment account balances and the effective yield earned from investments. PREPARED BY: Linda G. Magnuson REDEVELOPMENT AGENCY CIP FID $1,183,218.33 $24,706,71 $24,706.71 $1,183,218.33 LOW & MOD INCOME HOUSING FD - - REDEVELOPMENT DEBT SVC FD - - TOTALS $1,183;218.33 $24,706.71 $24,706.71 $0.00 $1,183,218.33 SUMMARY OF CASH. DEMAND DEPOSITS: GENERAL ACCOUNT$162,591.29 TOTAL DEMAND DEPOSITS $162,591.29 INVESTMENTS: TIME CERTIFICATES 1,020,627.04 LOCAL AGENCY INVESTMENT FD 0.00 TOTAL INVESTMENTS $1;020,627.04 TOTAL CASH $1,183,218.33 Note: The Redevelopment Agency approved a development and disposition agreement with'Triple T Diamond Gateway, LLC This agreement requires the Agency to invest $983,040,50 in a Time Certificate of Deposit, The agreement provides that the developer guarantee the current LAIF investmentyeild. The certificate of deposit has increased due to the interest earned being reinvested Into the account L.A.1.F - Effective Yield for May 2000 6.190% Certificate of Deposit Yield (l 1/11/99-05/10/00; 4.550% v� Terrence L. Belanger, Treasurer