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06/20/2000
South Coast Air Quality Management District Main Auditorium - 21865 East Copley Drive Diamond Bar, CA 91765 Mayor Debby O'Connor Mayor Pro Tem Eileen Ansar Council Member Wen Chang Council Member Carol Herrera Council Member Bob Huff City Manager Terrence L. Belanger City Attorney Michael Jenkins City Clerk Lynda Burgess Copies of staff reports or other written do cumentation relating to agenda items are on file in the Office of the City Clerk; and are available for public -inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) MO -2499 during regular business hours. In an effort to comply with the requirements of Title H of the Americans with Disabilities Act of 1990,: the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in ordeeto communicate at a City public meeting, must inform the City Clerk a mini,ruun, of 72 hours prior to the scheduled meeting. Diamondi Have online access? City Council Agendas are now available on Me City of •D. d • Please refrain from smoking eating or - drinking in the Council Chambers. The City-ofDiamond Bar uses recycled paper and encourages you to do the same. DIAMOND BAR CITY COUNCIL RULES (ALSO APPLIES TO CONMIISSION AND CON IITTEE'MEETINGS) PUBLIC INPUT The meetings ofthe Diamond Bar City Council are open to the public. A member ofthe public may address the Council on the subject of one or more agenda items and/or other items of interest which are within the subject matter jurisdiction ofthe Diamond Bar City Council , A request to address the Council should be submitted in person to the City Clerk .Asa general rule the opportunity for public comments will take place at the discretion ofthe Chair. However, in order to facilitate the meeting, persons who are interested parties for an item may be requested to give their presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or the total amount oftime allocated for public testimony based on the number of people requesting to speak and the business ofthe Council. Individuals are requested to refrain from personal attacks towards Council Members or other citizens. Comments which are not conducive to a positive business meeting environmentare viewed as attacks against the entire City Council and will not be tolerated. Your -cooperation -is greatly appreciated In accordance with Governnient'Code Section 54954.3(a) the Chair may from time to time dispense with public comment on items previously considered by the Council. (Does not apply to Committee meetings,) In accordance with Stats Law (Brown Act), all matters to be acted on by the City Council must be posted at least 72 hours prior to the Council meeting. In case of emergency, or when a subject matter arises subsequent to the posting ofthe agenda, upon making certain fundings the Council may act on an item that is not on the posted agenda CONDUCT IN THE CITY COUNCIL CHAMBERS The Chair -shall order removed from the Council Chambers any person who commits the following acts in respect to a regular or special meeting 'ofthe Diamond Bar City Council. A Disorderly behavior toward the Councilor any member ofthe staff thereof, tending to interrupt the due and orderly course of said meeting. B. A breach ofthe peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course. of said meeting. C. Disobedience of airy lawful order ofthe Chair, which shall include an order to be seated or to refrain from addressing the Board, and D. ;Any other unlawful interference with the due and orderly conduct ofsaid meeting. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for the regular Diamond Bar City Council meetings are prepared by the City Clerk and are available 72 hours prior to the meeting. Agendas are available electronically and may be accessed by a personal computer through a phone modem. Every meeting ofthe City Council is recorded on cassette tapes and duplicate tapes are available -for a nominal charge. ADA REQUIREMENTS. A cordless microphone is available for those persons with mobility impairments who carmot access the public speaking area. Sign language interpreter services are also available by giving notice at least three business days in advance ofthe meeting. Please telephone (909) 860-2489 between 8 a.m. and 5 p.m. Monday through Friday. HELPFUL PHONE NUMBERS Copies of Agenda, Rules ofthe Council, Cassette Tapes of Meetings (904) 860-2489 Computer Access to Agendas (909) 860 -LINE General Information (909) M6 2489 NOTE: ACTION MAY BE TAKEN ON ANY ITEM IDENTIFIED ON THE AGENDA. Next Resolution No. 200.0-40 Next Ordinance No. 05(2000) 1. CLOSED SESSION: None 2. CALL TO ORDER: 6,30 p.m., June 20, 2000 PLEDGE OF ALLEGIANCE: Mayor INVOCATION: Pastor Ab Kastl, Diamond Canyon Christian Church ROLL CALL: Council Members Chang, Herrera, Huff, Mayor Pro Tem Ansari, Mayor O'Connor APPROVAL OF AGENDA: Mayor 3A.. SPECIAL PRESENTATZONS, CERTIFICATES, PROCLAMATIONS: 3.A..1 Presentation to Lorbeer Middle School Students Maryann Ramirez,'Caroline Lam, Janali Torres, Diana Tith and, Science Teacher Paul Boubion in Recognition of being one of 24 regional semifinalists in the 2000 Toshiba/NSTA ExploraVision Science Competition. 3B CITY MANAGER REPORTS AND RECOMMENDATIONS 3B.1 Matter of City Committee Vacancies and Appointments Therefor 3B.la Diamond Bar Community Foundation Board of Directors ,. 3B.lb Wildlife Corridor Conservation Authority Advisory Committee 3B.lc Community Advisory Committee for Los Angeles. County Sheriff Department _ 3B.1d Industry East Development Advisory Committee 4. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to; directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, JUNE 20, 2004 PAGE 2 pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary)-. There is a five minute maximum time limit when addressing the City Council. 5 SCHEDULE OF FUTURE EVENTS: 5.1 CONCERTS IN THE PARK (Southland Band Classic/ Contemporary Rock) - June 21, 2000 - 6:30 - 8:00 p.m., Sycamore Canyon Park, 22930 Golden Spgs. Dr. 5.2 PARKS & RECREATION COMMISSION MEETING - June 22, 2000 - 7:00 p.m.., AQMD Board Hearing Room, 21865 E. Copley Dr. 5.3 PLANNING COMMISSION MEETING - June 26, 2000 7:00 p.m., AQMD Board Hearing Room, 21865 E. Copley Dr. 5_4 CITY ON-LINE MEETING - June 27, 2000 - 6:00 p.m., CC -2) AQMD, 21865 E. Copley Dr. 5.5 CONCERTS IN THE PARK June 28 2000 - `(Upstream Reggae and Calypso) - 6:30 to 8:00 p.m., Sycamore Canyon Park, 22930 Golden Spgs. Dr. 5.6t 4TH OF JULY HOLIDAY - City Offices will be closed Tuesday, July 4 2000 in observance of the `4th of July Holiday. City officeswillre-open Wednesday, July 5, 2000. 5.7 CONCERTS IN THE PARK July 5, 2000 - (Galaxy - U.S. Air Force Pop Variety .Group -Patriotic Music) 6:30 - 8:00 p.m., Sycamore Canyon. Park, 22930 Golden Spgs. Dr. 5.8 CITY COUNCIL MEETING TO BE ANNOUNCED - 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.9 CONCERTS IN THE PARK - July 1,2, 2000 -(Hired Guns - Country and Western) - 6:30 - 8,:00 p.m., Sycamore Canyon Parr, 22,930 Golden Spgs. Dr. 5.10 DIAMOND BAR NIGHT AT QUAKE STADIUM - August -30, 2000 - Bus leaves City Hall`at 5:30 p.m., Game'Time 7:00 p.m. CONSENT CALENDAR: 6.1 APPROVAL OF 'MINUTES *6.1.1 Special Meeting of May 30, 2000 - Approve as submitted 6.1.2 Study Session of June 6,, 2000 - Approve as submitted. JUNE 20, 2000 PAGE 3 6.1.3 Regular Meeting of June 6, 2000 - Approve as submitted.. Requested by: City Clerk 6.2 TRAFFIC AND TRANSPORTATION COMMISSION: g g y - Receive 6.2.1 Regular Me of February 10, 2000 and File. 6.2.2 RegularMeeting of March 9, 2000 Receive and File Requested by: Engineering Division 6.3 VOUCHER REGISTER Approve Voucher Register dated June 20, 2000 in the amount of $421,694.50 Requested by Finance Division 6.4 PROPO.SIT'ION A LOCAL RETURN FUND, PROPOSITION C LOCAL RETURN FUND AND TRANSPORTATION DEVELOPMENT ACT AUDITS FOR THE FISCAL YEARS ENDED JUNE 30, 1999 AND 1998 - The City's Proposition A Local Return (Prop. A), Proposition C Local Return (Prop C) and Transportation Development Act' Funds (TDA) are required to be audited on an annual basis. Simpson & Simpson, CPA for fiscal year ended June 30, 1999 completed the audit in April 2000. The final versions of the audits were received in City offices in June 200=0 and are being presented to Council for their review.' Recommended. Action: It is recommended that the City Council receive, accept and file Prop. A Local. Return Fund, Prop, C Local Return Fund and Transportation Development Pact Fund Audit Reports for FY ending June 30, 1999 and 1998 Requested by: Finance Division 6.5 EXONERATION OF FOUR SURETY GRADING BONDS „,(FAITHFUL PERFORMANCE, LABOR & MATERIAL) FOR LOTS IN TRACT 39679 FOR OPUS WEST CONSTRUCTION CORPORATION - The Principal, Opus West Construction Corp., requests release of the Surety Deposit Grading Bonds: #11141645645 for Lot 23, 21950 E. Copley Dr.; #11141645694 for Lot 22, 21810 E Copley Dr.; ##1141645702 for Lot 12 1550 S. Valley Vista Dr, and #11141645744 for Lot 15, 1520 S. Bridge Gate Dr. These were for improvement securities- as required in accordance with the Subdivision Map Act The Public Works Division finds that the Principal performed all work as shown on the grading plan on file with the JUNE 20, 2000 PAGE 4 City. Recommended Action: It is recommended that the City Council approve the exoneration of Surety Deposit Grading Bonds (a) 11141645645 for $11,316.60 posted with the City on March 4, 1999; (b) #11141645694 for $12,758.40 .posted with the City on April 28, 1999;.(c) *11141645702 for $8,269.20 posted with the City on May 5,.1999; (d) #11141645744 for $14,628.60 posted with-thezCity on May 26, 1999; and that the City Clerk notify the Principal and Surety of thisaction. Requested by: Engineering Division 6.6 ESTABLISHMENT OF OPEN PURCHASE ORDER WITH XEROX CORPORATION FOR MAINTENANCE OF PHOTOCOPIERS FOR FY 2000- 01 - In June 1998, the City purchased two Xerox 5100 copiers from the Xerox Corp. and entered into a three- year contract for maintenance of the machines by the Xerox Corp. A new, open Purchase Order will need to be - approved for FY 2000-01 in the amount of $20,000, which is based on the increased Monthly Base Fee of $408.44 per machine and a Cost Per copy Fee of $.0109. Recommended Action: It is recommended that the City Council approve establishment of an Open Purchase Order in the amount of $20,000 with the Xerox Corp. for maintenance of two Xerox copy machines for FY 2000-01. Requested by: City Clerk (a) AWARD OF CONSTRUCTION CONTRACT FOR AREA 2 SLURRY SEAL - On May 16, 2000, the City Council approved the specifications and authorized the City Clerk to advertise to accept bids for the Area 2 Slurry Seal Project and the Area 2 Slurry Seal 7 ARAM Overlay Project. Notice to bidders was,advertised on May 22, 2000. In response to the advertisements, a total of fourteen contractors obtained the specifications for the projects. On June 13,;2000, three bids were received for the Area 2 Slurry Seal Project from California Pavement Maintenance, Valley Slurry Seal, and Roy Alan Slurry Seal (ranging from $485,518.13 to $524,354.60 for base bids) and one bid was received for the Area 2 Slurry Seal ARAM Overlay Project from Manhole Adjusting ($102,756.48 base bid). Recommended Action: It is recommended that the City Council award the construction contract to California Pavement Maintenance Company, Inc. for the Area 2 Slurry Seal Project in an amount not to. exceed $485,518.13. Furthermore, it is recommended that the Council authorize a contingency amount of $30,000 for project change orders JUNE 20, 2000 PAGE 5 to be approved by the City Manager, for a total authorization of $515,518.13. (b) 'AWARD OF CONSTRUCTION CONTRACT FOR AREA 2 SLURRY SEAL - ARAM OVERLAY PROJECT - On May 16, 2000, the City Council approve the specifications and authorized the City Clerk to advertise to accept bids for the Area 2 Slurry Seal Project and the Area 2 Slurry Seal - ARAM overlay Project. Notice to bidders was advertised on May 22, 2000. In response to the advertisements, a total of fourteen contractors obtained the - specifications for the projects. On June 13, 2000, three bids were received for the Area 2 Slurry Seal Project from California Maintenance, Valley Slurry Seal, and Roy Alan Slurry Seal (ranging 'from. $485,518.13 to $524,354.60 for base bids) and one bid was received for the Area 2 Slurry Seal - ARAM Overlay. Project from Manhole Adjusting ($102,756.48 base bid). Recommended Action: It is recommended that the City Council award the construction contract to Manhole Adjusting for the Area 2 Slurry Seal - ARAM Overlay Project in an amount not to exceed $112,636.68. Furthermore, it is recommended that the Council authorize a contingency amount of $4,000 for project change orders to be approved by the City Manager, for a total authorization of $116,636.68. (C) -AREA -2 SLURRY SEAL - CONSTRUCTION ADMINISTRATION AND INSPECTION SERVICES - On May 16, 2000, the City Council approved the specifications and authorized the City Clerk to advertise to accept bids for the Area 2 Slurry Seal Project and the Area 2 Slurry Seal - ARAM Overlay Project. The Department of Community and Development Services solicited proposals for the construction administration and inspection of the Area 2 Slurry Seal Projects., Two proposals were received from Dewan,, Lundin & Associates and GFB-Friedrich & Associates. Upon review of the proposals, staff proposes to award the construction administration and inspection of the Area 2 Slurry Seal Project..andithe Area 2 Slurry Seal - ARAM Overlay project to GFB- Friedrich & Associates. Recommended Action: It is recommended that the City Council award the construction, administration and inspection services to GYB-Friedrich & Associates, Inc. for the Area 2 Slurry Seal Project and the Area 2 Slurry Seal - Asphalt Rubber and Aggregate Membrane (ARAM) Overlay Project in an amount not to exceed $31, 500. Furthermore, it is recommended that the Council authorize a contingency amount of $300 for contract amendments to authorization of $31,8'00 Requested by: Engineering Division 6.8" RESOLUTION NO. 2000 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DESIGNATING THE SKATE PARK AT PETERSON PARK AS'A SKATEBOARDING FACILITY The City is constructing a skate park at Peterson Park. In anticipation of its July 15 opening, the City - Council adopted Ordinance No. 03(2000) establishing rules for its use. Section 12;00.420 (a) requires that the skate park be designated as a skate boarding facility by the City Council through Resolution in order for the rules to apply to this facility. Both skateboarding and in -"line skating are permitted at the skate park. Recommended Action: It is recommended that the City Council adopt Resolution No. 2000 -XX designating the skate park at Peterson Park as a skateboarding facility. Requested by Community Services Division 6.9 SECOND READING OF ORDINANCE NO. 04(2000): AN ORDINANCE OF THE CITY COUNCIL OE THE CITY OF DIAMOND BAR AMENDING THE CITY OF DIAMOND BAR MUNICIPAL CODE BY ADDING CHAPTER 8.25,, RELATING TO VECTOR CONTROL AND MANAGEMENT CHAPTER -8.25 = The Greater Los Angeles -County Vector Control District has requested that an ordinance be established that would allow City authorized personnel and the Greater Las Angeles County Vector Control District to abate or require abatement of feral bees and other vector infestations from public and private property, when necessary for public health and safety concerns. The Ordinance seeks to minimize the potential public health threat associated with Afrcanized Honey Bees within the City. First reading of the ordinance was done by the City Council at its June 6, 2000 meeting. Recommended Action: It is recommended that the City Council approve for second reading by title only, waive furl reading and adopt Ordinance No. 04(2000) Amending the City of Diamond Bar Municipal Code by Adding Chapter 8.25, Relating to Vector Control and Management. Requested by: Community Service Division 6.10 EXTENSION OF BUS STOP SHELTER AGREEMENT On July 1, 2000, the City Council awarded a contract to Eller Media Company to provide bus stop shelters and benches JUNE 201, 2000 PAGE 7 in D.B. The contract is scheduled to expire 'on June 30, 2000, unless extended. Section 15 of the agreement allows the contract to be extended by mutual agreement of the City Council and Eller Media. Eller Media is requesting a seven year extension, followed by an option for an additional seven year extension. They are offering the same $24,000 payment per year to the City as in the current agreement, and are also offering the following: Allexisting busstopshelters will be removed and replaced with new shelters, the design to be determined by the City; Ten additional shelter locations to be added; All existing concrete bus stop benches will be removed and replaced with new concrete benches, the design to be determined by the City; Concrete trash containers will be installed next to each concrete bench, the design to be determined by the City; Service to trash containers in front of K -Mart Center will be increased to five days per week; and All costs for work related to the above items will be borne by Eller. Media Company. Recommended Action: It is recommended that the City Council approve Amendment No. 2 to the Bus Stop Shelter Agreement with Eller Media Co., extending the contract for seven years, from July 1, 2000 to June 30, 2007. Requested by: Community Services Division 6.11 -CONTRACT AMENDMENT FOR -SHEPPARD, MULL -IN, RICHTER AND HAMPTON, LLP - On April 20, 1999, the city approved a contract with the law firm of Sheppard, Mullin, Richter and Hampton, LLP (SMRH). Since that time, the contract has been amended to covercosts associated with the requested legal process and analyses. On April 18, 2000, the City Council approved a contract amendment in the amount of $50,000, for a total allocation of $350,000. It is now necessary to increase the contract amount -by $10,000 for a not -to -exceed total amount of $360,000. Recommended Action: It is recommended that the City Council approve the,:; amendment with 1_,i, Sheppard, - Mullin, Richter and Hampton, LLP in the amount of $10,000. Requested by: City Manager 7. PUBLIC HEARINGS: 7:00 p.m., or as soon thereafter as matters may be heard. 7.1 (a) RESOLUTION NO. 2000 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR LEVYING AN ASSESSMENT ON CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 38 FOR THE FISCAL YEAR 2000-2001- On June 6, 2000, JUNE 20, 2000 PAGE 8 Council approved" the Engineer's 'Report and adopted. Resolution No. 2000-36 to declare the City' s. intention to levy and collect- assessments for District No. 38. Council also set June 20, 2000 as the public hearing date on the levy of the proposed assessments on assessable lots within this District for FY 2000-2001. The assessment for FY 2000-2001 is proposed to remain at $15.00 per parcel, Recommended Action,• It is recommended that the City Council adopt Resolution No. 2000 -XX Levying an Assessment on City of Diamond Bar Landscaping Assessment District No. 38 for the FY 2000-2001. (b) RESOLUTION NO. 2000 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR LEVYING AN ASSESSMENT ON CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 39 FOR THE FISCAL YEAR 2000- 2001- On June 6, 2000, Council approved the Engineer's Report and adopted Resolution No. 2000-37 to declare the City's intention to levy and collect assessments for District No. 39. Council also set June 20, 2000 as the public hearing date on the levy of the proposed assessments on assessable lots within this District for FY 2000-2001. The assessment for FY 2000-2001 is proposed to remain at $134.00 per parcel. Recommended Action It is recommended that the City Council. adopt Resolution No. 2000 -XX Levying an Assessment on City of Diamond Bar Landscaping Assessment, District No. 39 for the FY 2000-2001. (c'). RESOLUTION NO. 2000 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR LEVYING AN ASSESSMENT ON CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 41 FOR THE FISCAL YEAR 2000-2001- On June 6, 2000, Council approved the Engineer's Report and adopted Resolution No. 2400-38 to declare the City's intention to levy and collect assessments for District No. 41. Council also set June 20, 2000 as the public hearing date on the levy of the proposed assessments on assessable lots within this District for FY 2000,-2001. The assessment for FY 2000-20`01 is proposed to remain at $220.50 per parcel. Recommended Action: It is recommended that the City Council adopt Resolution No. 2000 -XX Levying an Assessment on City of Diamond Bar Landscaping Assessment District No 41 for the FY 2000-2001. Requested by: •Public Works Division JUNE 20, 2000 PAGE 9 7.2 (a) " CONTINUED HEARING FROM JUNE 6, 2000--,-:- RESOLUTION NO. 2000 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 2000 AND ENDING JUNE 30, 2000 INCLUDING MAINTENANCE AND OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS AND APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS,- DIVISIONS, EPARTMENTS,DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH Submitted -for the City Council's review and approval is the FY 2000-21 Budget. Recommended Action: It is recommended that the City Council receive testimony, close the Public Hearing and adopt Resolution No. 2000 -XX approving and adopting a Budget for the City of D.B. for the FY Commencing July 1, 2000 and ending June 30, 2001, -including the Appropriations of Funds for Accounts, Departments, Divisions, Objects and Purposes therein set forth. (b) RESOLUTION NO. 2000 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR,; COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, ADOPTING THE STATEMENT OF INVESTMENT POLICY - Submitted for Councills,,review and approval is the Proposed Investment Policy for FY 2000- 01, and its accompanying resolution. Recommended Action: It is recommended that the City Council adopt Resolution No. 2000 -XX which adopts the FY -2000-01 Investment Policy. (c) RESOLUTION NO. 2000 -XX: A.RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, I SETTING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2000-2001 FOR THE CITY OF DIAMOND BAR IN ACCORIJANCE WITH THE PROVISIONS OF DIVISION 9 OF TITLE 1 OF THE GOVERNMENT CODE - Submitted for Council's review and approval is the Appropriations Limit recommendation for FY 2000-2001. In addition, Council is being asked to approve the adjustment factors used in the calculation of the Appropriations Limit. Recommended Action: It is recommended that the City Council approve the use of the County of Los Angeles population percentage change for use in calculating the FY 2600-2001 Appropriations Limit; Approve the use of the California Per Capita Income percentage change in calculating FY 2000-2001 Appropriations Limit; and Adopt Resolution No. 2000 -XX establishing the FY 2000-2001 Appropriationa Limit at $18,772,045. (d) RESOLUTION NO 96-53M: A RESOLUTION OF THE CITY OF DIAMOND BAR SETTING FORTH PERSONNEL RULES AND REGULATIONS REGARDING THE PAYMENT OF'SALARIES, SICK LEAVE, VACATIONS, LEAVES OF ABSENCES, AND OTHER REGULATIONS - At its June 6, 2000 meeting, Council held a study sess'ion'-to discuss the proposed budget for FY 2000-2001. Included in the discussion.were the proposed changes to salaries and benefits as recommended by the Finance Committee. Salary and benefit, changes included an increase in Cafeteria Benefits of $25 per ,month., Public Employees Retirement System (PERS) 2% at 55 Retirement Benefit, Cost of Living Adjustment (COLA) of 30, and salary and . reclassification adjustments. The salary adjustments included the positions of Administrative Asst.,, Community Services Asst., Development Services Asst., and Senior Administrative Asst. The reclassifications include the position of Deputy Public Works Director to Public Works Director, one Community Services Secretary to Administrative Secretary, Account Clerk II to Senior Account Clerk and :N Engineering Technician to full-time Asst. Engineer. The proposed salary and benefit changes were incorporated into the proposed budget document. Additionally, it the consensus of the Council to approve the proposed salary and benefit changes as recommended by the Finance Committee. Recommended Action: It is recommended that the City Council Adopt Resolution No. 96-53M SETTING FORTH PERSONNEL RULES AND REGULATIONS REGARDING THE PAYMENT OF SALARIES, SICK LEAVE, VACATIONS, LEAVES OF ABSENCES, AND OTHER REGULATIONS. (e) AWARD OF STREET MAINTENANCE SERVICES CONTRACT TO MCE CORPORATION - As of June 30, 2000, the existing Street Maintenance Services contract will expire with Charles Abbott Associates. On March 7, 2000, the Department of Community and Development Services - Public Works Division, distributed a Request for Proposals for the Street Maintenance Contract for the City. Four proposals were received on April 12, 2000 from MCE Corp., Charles Abbot Associates, Excel Paving, Inc. and Berryman &,, ' Hennigar— ' In.guaraniteeing,,a high .level, timely and cost effective street maintenance program while adhering t ' o the budget, staff recommends that MCE Corp. is the most qualified and responsible proposer. Recommended Action: It is recommended that the City Council award a five-year Street Maintenance Services Contract (FY 2000-01 to FY 2004-05 to MCE Corp. Requested by: City Manager 9.1 LEGISLATIVE SUBCOMMITTEE REPORT - On June 8, 2000, the Legislative Subcommittee met to discuss several legislative items. Items A-M are the items discussed and the recommendations of the subcommittee: (A)"Resolution No. 2000-XX - a resolution, supporting the simplification of sales and use taxes. Recommendation - Adopt. (B) Resolution No. 2000-XX - a resolution in support of AB 1982. Recommendation - Adopt (C) Resolution No. 2600-XX - a resolution in opposition of SB 1497 and AB 1930 which would have the effect of stopping the 710 freew-ay extension. Recommendation - Adopt,. (D) SB402, Compulsory and Binding Arbitration. Recommendation - letter of opposition. (E) AB 2641, Residential Care Facilities. Recommendation - letter of support. (F) SB1485, Crime Lab Bill. Recommendation letter of support. (G) AB2742, Transportation funding. Recommendation: letter of support. Recommendation - letter of support. .(H) Discussion pertaining to antitrust activities such as supermarket grocery chains maintaining leases for vacant stores to prevent competition. Recommendation propose'`legislation on this item. (I) Request from International 'Council of Shopping Centers (ICSC) to oppose the extension of an existing ban on Internet taxes for five years. Recommendation send ICSC a letter along with a copy of the resolution pertaining to simplification of state and local sales use taxes. (J) Request to endorse Compressed Natural Gas. Recommendation - obtain more information on the item. (K) H.R.701, Conservation and Reinvestment Act. Recommendation - ftone, review, for information purposes. (L) AB1969 Storm water. ,Recommendationl- ,�,-none, reviewed for informational purposes. (M) AB2492, Storm water. Recommendation - none, reviewed for informational purposes. Recommended Action: It is recommended that the City Council approve the recommendations of the Legislative Subcommittee and direct staff to prepare any letters in support or opposition as recommended by the Legislative Subcommittee. Next Resolution No RA 2000-01 1. CALL TO ORDER: Chairman ROLL CALL: Agency Members Ansari, Herrera, O'Connor, VC/Chang, C/Huff. 2. PUBLIC COMMENTS "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for . members of the public to directly address the Agency on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the Redevelopment Agency values your comments, pursuant to the Brown Act, the Agency generally cannot take any action on items not listed on the posted agenda. Please complete a_Speaker's Card and give it to the Agency Secretary (completion of this form is voluntary). There is a five minute maximum time limit when addressing the Redevelopment Agency. 3 CONSENT CALENDAR: 3.1 APPROVAL OF MINUTES Regular Meeting of June 6, 2000 - Approve as submitted. Requested by:, Agency Secretary 3.2 VOUCHER REGISTER - Approve Voucher Register dated June 20, 2000 in the amount of $7,074.19. Requested by Finance Division 4. PUBLIC HEARINGS: None 5 OLD BUSINESS: None 6. NEW.BUSINESS: 6-.1 RESOLUTION NO. RA.2000 - OX': A RESOLUTION OFTHE DIAMOND BAR REDEVELOPMENT AGENCY APPROVING AND ADOPTING A BUDGET FOR THE DIAMOND BAR REDEVELOPMENT AGENCY FOR THE FISCAL YEAR COMMENCING JULY '1, 2000 AND ENDING JUNE 3`0, 2001, INCLUDING THE APPROPRIATION OF FUNDS FOR ACCOUNTS, DEPARTMENTS,,DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH - Submitted for Redevelopment Agency's review and approval is the FY 2000-21 Budget for the Diamond Bar Redevelopment Agency. JUNE 20, 200D PAGE 13 Recommended Action It is recommended that the Redevelopment Agency adopt Resolution No. RA2000-0X approving and adopting a Budget for the D.B. Redevelopment Agency for the FY Commencing July 1, 2000 and ending June 30, 20`01., including the Appropriations of Funds for Accounts, Departments, Divisions, Objects and Purposes,therein set forth. Requested by Executive Director m 7. AGENCY MEMBER CONTENTS: items raised by individual Agency Members are for Agency discussion. Direction: may be given at this meeting or the item may be scheduled for action at a future meeting. RECONVENE CITY COUNCIL MEETING:` 10. COUNCIL SUB -COMMITTEE REPORTS: 11. COUNCIL MEMBER COMMENTS: Items raised by individual Council Members are for Council discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting, 12. ADJOURNMENT: CITY OF DIAMOND BAR "QUICK CAP" MINUTES JUNE 20, 2000 1. CLOSED SESSION: None 2. CALL TO ORDER: M/O'Connor called the meeting to order at 6:35 p.m. in the Auditorium of the South Coast Air Quality Management District, 21865 E. Copley Dr., Diamond Bar, CA. PLEDGE OF ALLEGIANCE: H.K. "Speed" Klinzing INVOCATION:, Pastor Matt Rader, Diamond Canyon Christian Church PRESENT: Council Members Chang, Herrera, Huff, Mayor O'Connor. Mayor Pro Tem,Ansari was excused.' Also present.were: Terrence L. Belanger., City Manager; Mike Jenkins, City Attorney; James De'Stefano, Deputy City Manager; David Liu, Deputy Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson, Communications & Marketing Director and Lynda Burgess, City Clerk. APPROVAL OF AGENDA: No change. 3A. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.A.1 Presented Certificates to Lorbeer Middle School Students Maryann Ramirez, Caroline Lam, Janali Torres, Diana Tith and Science Teacher Paul Boubion in Recognition of being one of 24 regional semifinalists in the 2000 Toshiba/NSTA ExploraVision Science Competition.'. 3B. CITY MANAGER REPORTS AND RECOMMENDATIONS: I 3B.1 Matter of City Committee Vacancies and Appointments Therefor 3B.la Diamond Bar Community Foundation Board of Directors, 3B.1b Wildlife Corridor Conservation Authority Advisory Committee 3B.lc Community Advisory Committee for Los Angeles County Sheriff Department 3B.1d Industry East Development Advisory Committee 4. PUBLIC COMMENTS: Danielle Bisterfeldt, Miss D.B. Martha Bruske JUNE 20, 2000 PAGE 2 Ignacio-Covarrubas Darla Farrell 5. SCHEDULE OF FUTURE EVENTS 5.1 CONCERTS IN THE PARK (Southland Band Classic/ Contemporary Rock) - June 21, 2000 - 6•;30 - 8:00 p.m., Sycamore Canyon Park,, 22930 Golden Spgs. Dr. 5.2 PARKS & RECREATION COMMISSION MEETING - June 22, 2000 - 7:00 p.m., AQMD Board Hearing Room„ 21865 E. Copley Dr. 5.3 PLANNING COMMISSION MEETING - June 26, 2000 7:00 p.m., AQMD Board Hearing Room, 21865 E. Copley Dr. 5.4CITY ON-LINE MEETING June 27, 2000 6:00 p.m., CC -2, AQMD, 21865 E. Copley Dr. 5.5 CONCERTS IN THE PARK -'June 28, 2000 (Upstream - Reggae and Calypso) - 6:30 to 8:00 p.m., Sycamore Canyon, Park, 2293`0 Golden Spgs. Dr. 5.6 4TH OF JULY HOLIDAY - City Offices will be closed Tuesday, July 4, 2000 in observance of the 4th of July Holiday. City Offices will re -open Wednesday, July 5, 2000. 5.7 CONCERTS IN THE PARK July 5, 2000 - (Galaxy - U.S. Air Force Pop Variety Group -Patriotic Music) 6:3.0 8:00 P.M., Sycamore Canyon Park, 22930 Golden Spgs. Dr. 5.8 CITY COUNCIL MEETING - TO BE ANNOUNCED - 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.9 CONCERTS IN THE PARK - July 12, 2000 (Hired Guns - Country and Western) 6:30 - 8:00 p.m._, Sycamore Canyon Park, 22930 Golden Spgs. Dr. 5.10 DIAMOND BAR NIGHT AT QUAKE STADIUM August 30, 2000 - Bus leaves City Hall at 5:30 p.Fn., Game Time 7:00 p.m. 6. CONSENT CALENDAR: Moved by C/Huff, seconded .by C/Herrera to approve the Consent Calendar. Motion carried 4-1-0 by the following Roll Call vote (MPT/Ansari absent). (M/O'Connor abstained from approval of an expenditure of $211.50 due to a. potential conflict of interest relating to the Lanterman Forensic Expansion Project. Item 6.10 was continued to the next meeting. M/O'Connor voted NO on Item No 6.11): 6.1 APPROVED MINUTES: 6.1.1 Special Meeting of May 30 2000 - As amended. 6.1.2 Study Session of June 6, 2000 - As submitted. 6.1.3 Regular Meeting of June 6 2000 - Continued to June 30,, 2000. 6.2 RECEIVED AND FILED TRAFFIC & TRANSPORTATION COMMISSION: 6.2.1 Regular Meeting of February 10, 200.0. 6.2.2 Regular Meeting of March 9, 2000. JUNE 20, 2000 PACE 3 6.3 APPROVED VOUCHER REGISTER dated June 20, 2000 in the amount of $421,694.50. 6.4 RECEIVED, ACCEPTED AND FILED PROPOSITION A LOCAL RETURN FUND, PROPOSITION C LOCAL RETURN FUND AND TRANSPORTATION DEVELOPMENT ACT AUDITS FOR THE FISCAL YEARS ENDED JUNE 30, 1999 AND 1998, 6.5 EXONERATED FOUR SURETY GRADING BONDS (FAITHFUL PERFORMANCE, LABOR & MATERIAL) FOR LOTS IN TRACT 39679 FOR OPUS WEST CONSTRUCTION CORPORATION - The Principal, Opus West Construction Corp., (a) 11141645645 for $11,316.60 posted with the City on March 4, 1999; (b) #11141645694 for $112,758.40 posted with the City on April 28, 1999; (c) #11141645702 for $8,269.20 posted with the City on May 5, 19990; (d) #11141645744 for $14,628.60 posted with the City on May 26, 199-9; and that the City Clerk notify the Principal and Surety of this action. 6.6 APPROVED ESTABLISHMENT OF OPEN PURCHASE ORDER WITH XEROX CORPORATION FOR MAINTENANCE' OF PHOTOCOPIERS FOR FY 2000- 01 - in the amount I of $20,000 with the Xerox Corp. for maintenance of two Xerox copy machines for FY 2000-01. 6.7 (a) AWARDED CONSTRUCTION CONTRACT FOR AREA 2 SLURRY SEAL - to California Tavement Maintenance Company, Inc. for the Area 2 Slurry Seal Project in an amount not to exceed $485,518.13 and authorized a contingency amount of $30,000 for project change orders to be approved by the City Manager, for a total authorization of $515,518.13. (b) AWARDED CONSTRUCTION CONTRACT FOR AREA 2 SLURRY SEAL - ARAM OVERLAY PROJECT - to Manhole Adjusting for the Area 2 Slurry Seal - ARAM Overlay Project in an amount not to exceed $112,636.68 and authorized a contingency amount of $4,000 for project change orders to be approved by the City Manager, for a total authorization of $116,636.68. (c) AREA 2 SLURRY SEAL - CONSTRUCTION ADMINISTRATION AND INSPECTION SERVICES - to GFB-Friedrich & Associates, Inc. for the Area 2 Slurry Seal Project and the Area 2 Slurry Seal - Asphalt Rubber and Aggregate Membrane (ARAM) Overlay Project in an amount not to exceed $31,500 and authorized a contingency amount of $300 for contract amendments to be approved by the City Manager, for a total authorization of $31,800. 6.7 ADOPTED RESOLUTION NO. 2000-40: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DESIGNATING THE SKATE PARK AT PETERSON PARK AS A SKATEBOARDING FACILITY. JUNE 20, 2000 PAGE 4 6.8 APPROVED SECOND READING AND ADOPTED ORDINANCE NO. 04(20,00): AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING THE CITY OF DIAMOND BAR MUNICIPAL CODE BY ADDING CHAPTER 8.25, RELATING TO VECTOR CONTROL AND MANAGEMENT CHAPTER 8.25. 6.10 CONTINUED TO JUNE 30, 20H - EXTENSION OF BUS STOP SHELTER AGREEMENT - On July 1, 2000, the City Council awarded a contract to Eller Media Company to provide bus stop shelters and benches in D.B. The contract is scheduled to expire on June 30, 2000, unless extended. .Section 15 of the agreement allows the contract to be extended by mutual agreement of the City Council and Eller Media. Eller Media is requesting a seven year ,extension, followed by an option for an additional seven year extension. They are offering the same $24,000 payment per year to the City as in the current agreement, and are also offering the following: All existing bus stop shelters will be removed and replaced with new shelters.r the design to be determined by the City;,Ten additional shelter locations to be added; All existing concrete bus stop benches will be removed and replaced with new concrete benches, the design to be determined by the City; Concrete trash containers will be installed next to each concrete bench, the design to be determined by the City; Service to trash containers in front of K- Mart Center will be increased to five days per week; and All costs for work related to the above items will be borne by Eller Media Company. Recommended Action: It is recommended that the City Council approve Amendment No. 2 to the Bus Stop Shelter Agreement with Eller Media Co., extending the contract for seven years, from July 1, 2000 to June 30, 2007. 6.1.1 APPROVED CONTRACT AMENDMENT FOR SHEPPARD, MULLIN, RICHTER AND HAMPTON, LLP - in the amount of $101000. WO'Connor voted no). 7. PUBLIC HEARINGS: 7.1 (a) RESOLUTION NO. 2000-41: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR LEVYING AN ASSESSMENT ON CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 38 FOR THE FISCAL YEAR 2000-2001- On June 6, 2000, Council approved the Engineer's Report and adopted Resolution No. 2000-36 to declare the City's intention to levy and collect assessments for District No. 38. Council also set June 20, 2000 as the public hearing date on the levy of the proposed assessments on assessable lots within this District for FY 2000-2001. The assessment for FY 2600-2001 is proposed to remain at (b) RESOLUTION NO. 2000-42: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR LEVYING AN ASSESSMENT ON CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 39 FOR THE FISCAL YEAR 2000-2001- on June 6, 2000, Council approved the Engineer's I Report and adopted Resolution No. 2000-31 to declare the City's intention to levy and collect assessments for District No..39, Council ,also set`June 20, 2000 as the public hearing date on the levy of the proposed assessments on assessable lots within this District for FY 2000-2001. The assessment for FY 2000-2001 is proposed to remain at $130.*00 per parcel. (c) RESOLUTION NO. 2000-43: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR LEVYING AN ASSESSMENT ON CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 41 FOR THE FISCAL YEAR 2000-2,001- On June 6, 2000, Council approved ' the Engineer's Report and adopted Resolution No. 2000-3-8 to declare the City's intention to levy and collect assessments for District No. 41. Council also set June 26, 2000 as the public hearing date on the levy of the proposed assessments on assessable lots within this District for FY 2000-2001. The assessment for FY 2000-2001 is proposed to remain at $220,50 per parcel. M/O'Connor opened the Public Hearing. Allen Wilson - subject to Proposition 218? There being no further testimony offered, M/O'Connor closed the Public Hearing. Moved by C/Herreral seconded by C/Chang to adopt Resolution Nos. 2000-41, 2000-42 and 2000-43. Motion carried 4-1-0 by -the following Roll Call vote: (MPT/Ansari absent). 7.2 (a) CONTINUED HEARING FROM JUNE 6, 2000 - RESOLUTION NO. 2000-44: ARESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 2000 AND ENDING JUNE 30, 2000 INCLUDING MAINTENANCE AND OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS AND APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH - Submitted for the City Council's review and approval is the FY 2000-21 Budget. (b) RESOLUTION NO. 2000-45: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, COUNTY OF LOS JUNE 20, 2DDO PAGE 6 ANGELES,, STATE OF CALIFORNIA, ADOPTING THE STATEMENT OF INVESTMENT POLICY - Submitted ,for Council's review and approval is the Proposed Investment Policy for FY 2000- 01, and its accompanying resolution. (c) RESOLUTION NO. 2000-46: A RESOLUTION, OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALI-FORNIA, SETTING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2000-2001 FOR THE CITY OF DIAMOND BAR IN ACCORDANCE WITH THE PROVISIONS OF DIVISION 9 OF TITLE 1 OF THE GOVERNMENT CODE Submitted for Council's review and approval is the Appropriations. Limit recommendation for FY 2000-2001. In addition, Council is being asked to approve the adjustment factors used in the calculation of the Appropriations Limit, (d) RESOLUTION NO 96-53M A RESOLUTION OF THE CITY OF DIAMOND BAR SETTING FORTH PERSONNEL RULES AND REGULATIONS REGARDING THE PAYMENT OF SALARIES, SICK LEAVE, VACATIONS, LEAVES OF ABSENCES, AND OTHER REGULATIONS - At its June 6, 2000 meeting, Council held a study session to discuss the proposed budget for FY 2000-2001. Included in the discussion were the proposed changes to salaries and benefits as recommended by the Finance Committee_ Salary' and benefit changes included an increase in Cafeteria Benefits of $25 per month, Public Employees Retirement System (PERS) 20 at 55 Retirement Benefit, Cost of Living Adjustment (COLA) of 3%, and salary and reclassification adjustments. The salary adjustments included the positions of Administrative Asst., Community Services Asst., Development, Services Asst., and Senior Administrative Asst. The reclassifications include the position of Deputy Public Works Director to Public Works Director, oneCommunity Services Secretary to Administrative Secretary, Account Clerk II to Senior Account Clerk and 3t Engineering, Technician to full-time Asst. Engineer. The proposed salary and benefit changes were incorporated into the proposed budget document. Additionally, it was the consensus of the Council to approve the proposed salary and benefit changes as recommended by the Finance Committee. M/O'Connor opened the Public Hearing. There being no testimony offered, M/O'Connor closed the Public Hearing. Moved by C/Herrera, seconded by C/Chang to adopt Resolution Nos. 2000-44 2000-45 and 2000-46 establishing the FY 2000-2001 Appropriations Limit at $18,772.,045 and Resolution No. 96-53M. Motion carried 4-1-0 by the JUNE 20, 2000 PAGE'? following Roll Call vote: (MPT/Ansari absent). (e) AWARD OF STREET MAINTENANCE SERVICES CONTRACT TO MCE CORPORATION - As of June 30, 2000, the existing Street Maintenance Services contract will expire with Charles Abbott Associates. On March 7, 2000, the Department of Community and Development Services - Public Works Division, distributed a Request for Proposals for the Street Maintenance Contract for the City. Four proposals were received on April 12, 2000 from MCE Corp., Charles Abbot, Associates, Excel Paving, Inc. and Berryman & Aennigar. In guaranteeing a high level, timely and cost effective street maintenance program while adhering to the budget, staff recommends that MCE Corp. is the most qualified and responsible proposer. M/O'Connor opened the Public Hearing. There being no testimony offered, M/O'Connor closed the Public Hearing. Moved by C/Chang, seconded by C/Huff to award a five-year Street Maintenance Services Contract (FY 20,00-01 to FY 2004-05 to MCE Corp.in the amount of $279,455. 8. OLD BUSINESS: None 9. NEW BUSINESS: 9.1 LEGISLATIVE SUBCOMMITTEE REPORT - On June 8, 2000, the Legislative Subcommittee met to discuss iscuss several legislative items. Items A -M are the items discussed and the recommendations of the subcommittee A. Resolution No. 2000 -XX - a resolution supporting the simp�iification of sales and use taxes. Allen Wilson Jeff Koontz Council consensus to send a letter expressing that Congress should actively pursue an equitable manner in assessing sales tax on internet purchases. Send copy to ICSC. (B).Resolution No. 2000 -XX: a resolution in support of AB 1982. Council consensus to write a letter of support; (C) Resolution No. 2000-46: a resolution in opposition of SB 1497 and AB 1930 which would have the effect of stopping the 710 freeway extension. JUNE 20, 2000 PAGE 8 Allen Wilson Lt. Fosselman Consensus to adopt Resolution 2000-46. (D) SB402, Compulsory and Binding Arbitration. Consensus to send letter of opposition. (E) AB 2641, Residential Care Facilities- Consensus to send letter of support. (F) SB1485, Crime Lab Bill.. Martha Bruske Jeff Koontz Consensus to send letter of support. (G) AB2742, Transportation funding. Consensus to send letter of support. (H) Discussion pertaining to antitrust activities such as supermarket grocery chains maintaining leases for vacant stores to prevent competition. Consensus to direct staff to work with legislative: advocate to propose legislation. (I) 'Request from International Council of Shopping Centers (ICSC) to oppose the extension of an existing ban on Internet taxes for five years. Send ICSC copy of letter as'directed in (A). (J) Request to endorse Compressed Natural Gas. Recommendation - obtain more information on the item. (K) H.R.701, Conservation and Reinvestment Act. Recommendation - none, reviewed for information purposes. (L) AB1969 Storm water. Recommendation - none, reviewed for informational. purposes. (M) AB2492, Storm water. Recommendation none, reviewed for informational purposes. RECESS TO REDEVELOPMENT AGENCY 9:04 p.m. 1. CALL TO ORDER: Chairman Huff called the meeting to.order at 9:04 p.m. in. the Auditorium of the South Coast. Air Quality Management District, 21865 E.Copley Dr., Diamond Bar, CA. JUNE 20, 2000 PAGE 9 PRESENT': Agency Members Herrera, O'Connor, VC/Chang, C/Huff: Agency Member Ansari was excused. Also present were: Terrence L. Belanger, Executive Director; Mike Jenkins, Agency Attorney; James DeStefano, Deputy City Manager David Liu, Deputy Public Works Director; Bob Rose,, Community Services Director; Linda Magnuson, Finance Director; Mike" Nelson, Communications & Marketing- Director and Lynda Burgess, Agency Secretary. 2. PUBLIC COMENTS: None offered. 3. CONSENT CALENDAR: Moved by AM/O'Connor, seconded by VC/Chang to approve the Consent Calendar. Motion carried 4'-1-0 by the following Roll Call vote (AM/Ansari absent). 3.1 APPROVED MINUTES - Regular Meeting of June 6, 2000 As submitted. 3.2APPROVED > VOUCHER REGISTER - dated June ' 20, 2000' in the amount of $7,074.19. 4. PUBLIC HEARINGS: None 5 OLD BUSINESS': None 6. NEW BUSI+tESS't 6.1 RESOLUTION NO. RA2000-01: A -RESOLUTION OF THE DIAMOND BAR REDEVELOPMENT AGENCY APPROVING AND ADOPTING A BUDGET FOR THE DIAMOND BAR REDEVELOPMENT AGENCY FOR THE FISCAL YEAR COMMENCING JULY 1, 2000, AND ENDING JUNE 30,' 2001, INCLUDING THE APPROPRIATION OF FUNDS' FOR ACCOUNTS, DEPARTMENTS, DIVISIONS., OBJECTS AND PURPOSES THEREIN SET FORTH - Submitted for Redevelopment Agency's.revew and approval is the FY 2000-21 Budget for the Diamond Bar Redevelopment Agency. Moved by AM/O'Connor, seconded by VC/Chang to to adopt Resolution'No. RA2000-01 approving and adopting a Budget for the D.B. Redevelopment Agency for the FY Commencing July 1, 2000 and ending June 30, 2001, including the Appropriations of Funds for Accounts, Departments, Divisions-, Objects and Purposes therein set forth. Motion carried 4-1-0 by the following Roll Call vote; (AM/Ansari absent) 7. AGENCY MEMBER COMMENTS 8 ADJOURNMENT: 9:12 p.m. RECONVENE CITY COUNCIL MEETING-, 9:12 p.m. CITY OF DIAMOND BAR NOTICE OF PUBLIC MEETING AND AFFIDAVIT OF,POSTING; STATE OF CALIFORNIA COUNTY OF LOS ANGELES) SS. CITY OF DIAMOND BAR The Diamond Bar City Council will hold a Regular Meeting at 6:30 p.m., in the Auditorium, of the South Coast Air Quality Management District at 21,685 E. Copley Drive, Diamond Bar, California on June 20, 2000. I, Lynda Burgess declare as follows. am the City Clerk in the City of DiamondBar, that a copy of the agenda for the Regular Session to be held on June 20, 2000 was posted at the proper locations. 1 declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this Notice and Affidavit was executed this 15th day of June, 2000, at Diamond Bar, California. Isl Lynda Burgess Lynda Burgess, City Clerk City of Diamond Bar CITY OF DIAMOND BAR CITY COUNCIL SPECIAL MEETING DISCUSSION OF ENVIRONMENTAL IMPACT REPORT 44P* SUBMITTED BY THE CITY OF INDUSTRY FOR THE PROPOSED INDUSTRY EAST PROJECT Heritage Park Community Center MAY 30, 2000 CITY COUNCIL CALL TO ORDER:, Mayor O'Connor called the special meeting to order at 6:40 p.m. in the Heritage Park Community Center, 2900 S. Brea Canyon Road, Diamond Bar, California 91765. 2. ROLL CALL: Council Members Chang, Herrera, Huff, Mayor Pro Tem Ansari and Mayor .O'Connor. C/Huff left the meeting at 7:45 p.m. Also present were; Terrence Belanger, City Manager; James DeStefano, Deputy City Manager; David Liu, Deputy Director of Public Works; Lynda Burgess, City Clerk, and City of Diamond Bar Consultants Peter Lewandowski, Environmental Impact Systems and Steve Sasaki, WPA Traffic Engineers. 3. DISCUSSION OF ENVIRONMENTAL IMPACT REPORT SUBMITTED BY THE CITY OF INDUSTRY FOR THE PROPOSED INDUSTRY EAST PROJECT - The industry East Development Project, as currently proposedby the developer Industry Land LLC, is a 425 acre industrial project, consisting of approximately 6,600,000 million square feet of primarily, industrial uses. The site is generally located adjacent to the City of Diamond Bar. The project proposes the development of 31 buildings ranging in size from 3,500 to 870,400 square feet in size. Approximately 49% of the project is designed to be served by rail. Access to the project; is proposed from Washington Street, Brea Canyon Road and Grand Avenue. Significant new public roadways and infrastructure will be necessary to support the proposed industrial' park. DCM/DeStefano presented an overview of the proposed project. City consultant Peter Lewandowski discussed the land use elements of the Environmental Impact Report and its implications. City consultant Steve Sasaki talked about the traffic impacts related to the EIR document M/O'Connor acknowledged the presence of Walnut City Council Member Tom Sykes. Jim Lewis 21333 Cottonwood Lane (Hampton Court) thanked Council and the consultants for their attention to this matter. He asked what weight the D.B. response carries with the City of Industry. What recourse does D.B. have if the City is ignored by the City of Industry? How are levels of -significance determined with regard to traffic and noise? Can they be modifiers and by whom? He and others want to -know what kind of commitment the City>Council has to this matter. Ed Burdsall, 789 Lincoln Ave., supported apposition to the project. His biggest concern as a parent was to keep Washington Ave. closed off as it is now and what can D.B. do to stop the street from being opened up, MAY 30, 2000 PAGE 2 CITY COUNCIL SPECIAL MEETING Tom Pepper, 21217 E. Washington, Space 113, said that there is no truck traffic on Washington St. at this time. According to the EIR, there will be 12,222 truck trips per =lay on Washington St. The traffic increase from 3,000 to 16,208 cars is an increase of 500%, not 31 %. In order to get to the meeting, he had to go through five traffic signals just to, get through Brea Canyon at the freeway. With all of the increased traffic to the project, if Washington St is opened up, the residents will not be able to get in and out of their homes. He asked if Council is going to stand behind the proposal that Washington St. remain a cul-de-sac? Since this is a City of Industry project and D.S. does not benefit from it, at what point can Industry buy the City Council out? He is retired from the trucking industry. Two-thirds of the project being proposed is warehousing, which is a 24-hour operation and presents a great deal of noise. There are no standards for emissions controls on diesel trucks.Further, he felt that the 4% decibel noise increase is understated. Trucks are a lot noisier than 4%. He lost a good portion of his hearing in his 'left ear because of driving a truck for 28 years- Kathy Mayers, 21273 Cottonwood Lane (Hampton Court) expressed concern about health issues that are a instant concern to her large complex, especially with the proposed extension of Washington St. There are two basic concerns with 50,000 additional trips per day - 1) diesel fumes, which have been proven to cause pretty severe medical conditions linked to cancer, asthma, emphysema, etc. OSHA has some stringent guidelines for workers that are around diesel fumes.` She was particularly concerned because if Washington St. is extended, her family and others will be well within what OSHA would consider a "protected employee" status because of her proximity to diesel.traffic and 2) -increased rail, which also brings_ increased diesel fumes. There is no mention about how much impact this type of traffic will have on the surrounding area. In addition, she had a concern about overall air quality. The Draft EIR talks about the construction phase causing significant problems. However, after construction, there will be low air quality because of rail and truck diesel fumes and 5,000 extra cars that will go through D. B. from this project. She was also concerned about evacuation inthe event of a problem inside the project'. Further, she was concerned about increased traffic and vehicular' accidents and about the children who are dropped off by school bus at the end of the street, and the children who walk and play near the streets; She asked how D. B. would address these issues. Steve McCreight, 671 Alder Lane (Hampton Court), expressed concern about Washington St. and hoped that it will not be opened up. In addition, he was concerned about the noise level of the project as well as the nighttime` running of the trucks. When he moved into his home, he was warned about the railroad and the high tension wires but he was not told anything about the land use possibilities for the property adjacent to his residence. He was told that the land belonged to CalPoly and he presumed that there would be a pasture there forever. If Industry puts something in the area, it should be specific and D.B. residents should have the right to know what is being built in advance, so if the residents choose. to move they have the option of knowing what they are moving from and why. He was also concerned about school bus pickups. There already is a significant amount of traffic on Washington St. because of the Metrolink. In response to Mr. Lewis's concern about D.B: s recourse, Peter Lewandowski said that the answer, like the document, is somewhat of an enigma. The intent of the environmental process is to allow public agencies and the affected public to submit comments to the lead agency. Clearly, the intent of the environmental process is to help the City Council of the City of Industry make an informed decision. To the extent that comments provide information that clarifies, adds or raises issues that were not addressed, the process should have that purpose. Whether comments will curtail Industry's decision to approve or not approve or conditionally approve the project would be referred to the City Council of the City of: industry. They will undertake their own deliberations on the project and actions that they believe to be in industry's best interest, which may or may not correspond to the benefit of D.B. He believed the comments would have some impact. Whether they will dissuade or persuade the Cityof Industry to act in some fashion other than they would intend to act remains to be seen, The comments play an important role in the overall process. In the event that there is disagreement, agencies have other recourse in terms of how they resolve'; their disputes. One mechanism clearly indicated in CEQA is that agencies and the public have.' an opportunity to challenge the actions of a local agency to judicial action. The only arguments', that can be made in a judicial action are based upon issues, which are raised during the comment period. . Mf0'Connor asked !,if it is important for D.B. to respond to each line item separately for legal purposes. Mr. Lewandowski said that it is difficult to know what the courts may deem important. Therefore, it may be more worthwhile to take an overall approach. Regarding how levels of significance rare determined, how they can be modified" and by whom, Mr. Lewandowski responded CEQA is important because it establishes a procedural obligation. In addition, there are terms in CEQA that have more meaning than other terms. One of the terms that has clear meaning is the word "significance" which is used in many ways. "Significance" is first used by the agency who is the recipient of a permit application to make a determination who needs to be provided an EIR, should a Negative Declaration be done, or should an exemption be found for a particular activity. In this case, the City of Industry determined that there seems to be sufficient information to prepare an Environmental Impact Report. The second use of "significant' is a redefinition of, the term. Once an ECR is prepared, the agency again finds the word "significant" in a more quantifiable fashion and it conducts its scientific analysis and then compares the findings of that analysis versus the yardstick that it has established. If the impact exceeds the yardstick, the impact becomes significant, which means that the agency is then bound by statutes and regulations to prepare mitigation measures or conditions of approval that might lower the impact below that threshold. It also mandates that the agency consider project alternatives, whichmight avoid the impact. For example, if the EIR concluded that because of the certain number of trips projected, one of the alternatives that CEQA might suggest is that the number of trips be rl�educed below that thresholdlyardstick, which is created so that the impact is concluded to be less than significant. There is a lot of debate withinthe environmental community as to whether CEQA is very clear in terms of the definition of "significance" and there is no value judgement as to whether that is important or not.' But when a' document is prepared that determines that an I'mpact crosses that 'threshold and becomes significant,, and despite the best efforts of the agency, if the arm cannot be reduced below that threshold level despite the best effortsof the agency, at the end of the day, a determination that the impact is significant' and unmitigable or unavoidable, and that`the impacts of1the action; notwithstanding the best efforts of the agency, remain above that threshold. CEQA is not written in a fashion that then says that as a result the project cannot be approved. CEQA allows the agencies, to do their own balancing MAY 30, 2000 PAGE 4 CITY COUNCIL SPECIAL MEETING act. If the impact remains significant, an agency can still approve a project to what is called a "statement of overriding considerations, which says that as an agency, we did everything we can to mitigate the impacts of the project, we acknowledge that the impacts still remain significant, but we are going to do an overriding consideration in essence stating that we believe the benefits of the project outweigh its environmental implications. The agency can then approve a project notwithstanding the significance of the resulting impacts. Is the 'City of D.B. a responsible agency? If D.B. is a responsible agency, it has to act in accordance with the Environmental Quality Act (CEQA)<and either rely upon the information contained in this EIR or conduct its own environmental review, which might be a subsequent EIR or a lesser action. The unanswered question is, can the City of Industry accept, on behalf of the residents of D.B., the continuing existence of impacts upon D.B. Clearly, Industry can act in terms of how it believes it should act in terms of its own residents and businesses and do a statement of overriding considerations, accepting on behalf of those residents and businesses, the continuing existenceof a significant impact. Whether Industry can accept on behalf of D.B., its residents and business communities an overriding consideration with respect to the residents along Washington St putting up with extra traffic and noise becomes a question that has to be addressed in another forum. Regarding Mrs. Mayers's concern regarding evacuation, CM/Belanger stated that the L.A. County Fire Department has responsibilities when it reviews plans of this type in determining whether there are enough points of ingress and egress to accommodate the movement of individuals in the event that there is a natural disaster or some other kind of disaster, which affects one or more of the ingress points into this particular industrial park. Without Washington St., there are at least four, or five separate points of ingress and egress. CM/Belanger responded to M/O'Connor that the fire department couldn't force D.B. to open Washington St. M/O'Connor asked if the concern for the safety of school children at bus stop areas on Washington St. has a bearing on D.B,'s response to the EIR. CM/Belanger indicated that this has an effect on the City of D.B.'s response. He advised community members that it is very important that any impacts that are perceived to be personal issues to 'individual residents, their familiesor their properties need to be articulated individually by the ;residents. if the residents do not follow through, they do not have a future action. The City's response covers only public impacts on public property and to a certain extent more indirectly, impacts that affect the public in a general way. Homeowners associations can respond on behalf of the homeowners association,but a homeowners association is an artificial entity. It is flesh and blood human beings that have the most impact. M/O'Connor stressed that all letters need to be addressed to Mr. Michael Kissell Planning Director, City of Industry with copies to all related responsive agencies: CM/Belanger stated that, for example, if individuals have a problem with air quality, they would want to send a copy of their letter to the Air Quality Management District (AQMD). MAY 30, 2000 PAGE 5 CITY COUNCIL SPECIAL MEETING With respect to a speakers concern regarding Metrolink traffic and diesel trucks running at night, CM/Belanger referred audience members to a chart outlined in red indicating a project that has been proposed by the Alameda Corridor East Authority, which would grade separate Brea Canyon Rd. and the rail line. , This means that at either end of the red, the roadway would be excavated and Brea Canyon Rd. would go underneath the railroad tracks. In addition, Washington St. would be lowered at the red line terminus to meet Brea Canyon Rd. In this event, it is unlikely that Washington St. would continue to be used for Metrolink parking. Part ofD.B.'s response to the EIR will be that. the City of Industry allow parking on Brea Canyon Rd. as well as increase parking at the Metrolink Station as it currently exists as a way to mitigate some of the impacts that currently exist on Washington St. With respect to Washington St., if it does not go through, there will be no impact of diesel trucks on that street at 'night. One of the alternatives that D.B. will suggest to the City of Industry is that the three end buildings (#17, #19 and #22) be reoriented and setback further than currently indicated, and that the uses placed in those buildings are the least intensive uses that one could imagine in this industrial park. Buildings 17, 19 and 22 are most proximate to the Washington St. homeowners. One of the thoughts as this project goes is that the, maximum amount of separation possible be undertaken with the least amount of noise and other types of impacts offended with those facilities also be demanded. In essence, those three buildings would be used as a buffer from the balance of the site. Robert Sayre, 667 Alder Lane Hampton Court) said that the field that he views from his garage would be totally destroyed by this project. In his estimation, the City of D.B. will also be destroyed by this project with traffic, pollution and noise. He asked Council to do everything in their power to prevent Washington St. from ever being opened. Linda Ladner, 21217 Washington St., wanted to be friendly to the City of Industry but she did not want to breathe their filth and did not want to listen to the noise. She preferred that Washington St. remain closed. Wilbur Smith, 21630 Fairwind Ln., said that there are no statements contained in the DEIR that would lead the City (D.B.) to believe that Industry commits to avoidance of impacts upon D.B., will fully compensate the City for impacts upon this community that are attributable to development and redevelopment activities or will delay the project approval or commencement of project construction pending resolution and mitigating of impacts upon the City. He felt that the only course of action for D.B. is to go to court, What would be decided in court would be debatable. What you will get is leverage in the process. Right now D.B. has no leverage. D.B. needs to stop this process as it is occurring and take it to another level. He was displeased with the idea that the citizens should carry the ball in attempting to change the mind of City of Industry. It is clear that the magnitude of this project is mega -bucks. He didn't care how many letters that citizens write, nothing, will be changed. The people who have been notified about this situation represent one fraction of one percent of the total people in D.B. All of D.B: , doesn't know about this. 133. has known about this EIR since, April. The people here are probably just hearing: about it for the first time and I they have three or four days I to respond. The Council are the people's representatives and it should take the initiative tobommunicate to Industry what the feelings of the people are because that's what the Council is getting paid for. WO'Connor felt that that was exactly what the Council was doing by responding to the EIR t MAY 30, 2000 PAGE 6 CITY COUNCIL SPECIAL MEETING Brian Bufkin, 21307 CottonwoodLn. (Hampton Court), applauded the Mayor on her statement to stand behind the continued closure of Washington St. He added that Majestic Realty and/or the City of Industry may try to bring bargaining chips to the table and provide bartering mitigation in exchange for allowing Washington St: to go through. He did not believe that there is a bartered mitigation in existence that would offset the damage to the residents' quality of life that would result if Washington St. were allowed to be opened to Industry. He pointed out that the new building in closeproximity to the Libbey Glass building has sodium vapor lights on the south side that illuminate the entire field between the building and Alder Ln. No effort has been made to contain the light. He has been told that the people on Alder Ln. can hear paging systems throughout the night. The building is'f mile away from the complex. If Industry puts a building 60 feet away from the complex it would render the Alder Ln. units uninhabitable. If something Like that occurs, what civil recourse is available to the homeowners. He asked if the Brea Canyon Rd. underpass. is a certainty if the project goes through and when is construction scheduled to commence. Cathleen Rose, 21`345 Cottonwood Ln. (Hampton Court) believed that there are only two points of ingress/egress available to the occupants of Areas B and C, which are; the existing Old Ranch Road, the proposed extension of Cheryl Lane and the proposed connection from somewhere within the project to Grand Ave., whether it is a continuation of Washington or something that originates within the project. She believed that most of the people in the room tonight are from the immediate area of the proposed complex. She suggested that Industry consider additional major points of ingress/egress along Brea Canyon, Rd. She presented a petition signed by approximately 2,000 residents who live south of the southerly borderline of the proposed project. Hampton Court consists',of 106 residences; D. B. Mobile Estates - 147 units; 208 single family residences and approximately 250-300 apartments in the immediate area, for a total of approximately 800 units @ 2.5 residents per unit = approximately 2,000 residents. For the most part, the people present tonight represent those 21000 residents. Section A would likely have the greatest impact on the residents of Walnut. She asked Council to consider yet another alternative to what is being proposed which is illustrated by an aerial and map she presented to MPT{Ansar'r and Peter Lewandowski: The Business Parkway is designed to accommodate three - axle trucks. She believed', that the City of Industry should have considered capturing enough land through Currier Rd to widen the road and extend this access point to their proposed project via the Fairway off -ramp (north on Fairway and east on Business Parkway). She asked staff to comment on whether or not this would be a logical alternative. WO'Connor disagreed with Wilbur Smith's comments regarding the fact that the citizens have to carry the ball. She did not believe that the citizens are carrying the ball. They are one aspect of what needs to be done. Council is doing what it needs to do to follow the process. She believed that individual letters do make a difference as she had been involved in activities in the past where thousands of letters were written made a difference. She strongly urged everyone to write letters and to turn in their petitions. Thei City has taken the lead in this issue and will continue to work for the community. Regarding Brian Bufkin's comment about a bartered negotiation, who knows what will occur in that regard. Regardless, Council will keep the best interest of the residents in the forefront in the event of any negotiation, The City will recommend that Majestic re -orient the project in its response to the EIR. Whether they follow through is up for debate at this point. MAY 30, 2000 PAGE 7 CITY COUNCIL SPECIAL MEETING DCM/DeStefano responded to Brian Bufkin's concern about the sodium vapor lights on the City of Industry building, that in the City of Diamond Bar, such lighting would not be permitted. Light and light spillage must be confined to the property upon which the lights are located. He said that he cannot speak to the City of Industry's standards. However, in terms of reducing light impacts, Industry can do that through performance standards by specifying what types of lighting figures, where they are I I ocated and when they are turned on. In addition, the agency could require the planting of trees so that they would grow tall and lush in order to help create barriers from any light spillage. M/P'Connor stated that D.B. is most certainly addressing the lighting issues and nighttime activities. CM/Belanger stated that one approach to responding to an EIR of this kind where aproject is taking place In one community and the impacts by and large are affecting the: residents of other communities, is to demand that the community creating the impacts require that whatever is built be built to the City of D.B.'s standards where there are considerations of human beings existing. Part of the City's responseto the EIR is to demand that the City of Industry, at the very least, use standards that D.B. has developed for its own industrial properties. CM/Belanger indicated to a prior speaker that the plan to build a Brea Canyon Rd. underpass is part of a plan to construct 25 grade -separated crossings. Thins not a part of this project. If this project were not. built, the Brea Canyon underpass is still an underpass that has been identified by the Alameda Corridor East Construction Authority as being one that is necessary to mitigate surface traffic impacts that are going to occur when Alameda Corridor opens. M/O'Connor'stated that the City's consultants have taken statements made by Cathleen Rose regarding alternate ingress/egress points under advisement and will address those statements in the EIR response. MPT/Ansari asked Cathleen Rose how she and other residents found out about the project as early as April. Cathleen Rose responded that one of the residents in her complex has a contact in the industrial arena that knew about Majestic's plans, which tipped them off at the end of last year. Taking action on that information, the residents scheduled an appointment with DCM/DeStefano who shared a copy of the City's November 15 letter of response to the notification of the intent to prepare an EIR. The residents built on that very well crafted letter and spread information amongst,the- residents as best they could. Clyde Hennessee said that anything that happens in the City affects the entire community. This project will affect the quality of life of every individual in D.B-. He spoke about the increased traffic congestion and pollution as well as the effect of the trains on D.B. He was pleased that D.B. was able to cul-de-sac his street. Jacqueline Zarate,' 848 Dryander Dr., reiterated the health issues previously mentioned by Kathy Mayers. The kids that live on the east side of Brea Canyon Rd. attend school on the west side MAY 30 2000 PAGE 8 CITY COUNCIL SPECIAL MEETING of Brea Canyon Rd'. Increased traffic will make it even more difficult to traverse the area. In addition, the increased ,noise will place a heavy burden on the residents. She asked for assurance that Lycoming,Ave. will not become a back door accesses to the project if Washington . St. is not addressed. When an accident occurs in her area, the residents are trapped. She encouraged residents to write their letters. She previously worked for the City of L.A. and has first-hand knowledge that individual letters are extremely worthwhile and important. Jack Newe asked about Sunset Crossing Rd. becoming an access road to the City of Industry, which would bring tremendous amounts of traffic onto D.B. Blvd. He asked if the State had made any commitments or discussed the changes that will be necessary for the freeway commuting system. What about redevelopment? It seems that it won't be necessary because the amount of traffic that will be on D.B. Blvd. and Grand Ave. will prevent access to local businesses. The Industry project will cost D.B. a lot of money because the City will have to be rebuilt to accommodate the situation. Traffic impacts will: be unbelievable. He believed that D.B. should support the residents who live' in close proximity to Washington St. Jeff Weaver, 21217 Washington St. Sp. 91, said that he was also opposed to extension of Washington "St. He asked if ordinances are in place or will be put in place similar to those in Pasadena, Cerritos; Duarte, Bradbury and San Marino which bar the parking of semi -tractor trailer rigs on city streets and limit the size of trucks on city streets. He said that this project will undoubtedlydecrease his property value and he will ask for a reduction in his property tax. This will result in a direct loss of income to D.B. Will the City hold Industry liable for the loss of income? Has the City contacted the County regarding the impact on the services` provided by the County Sheriff, fire and private ambulance services. The proposed project is a large complex with a lot of employees and a lot of automobiles: As much as people disagree about tunneling under railroad tracks, he believed that something must be done to relieve the impacts to vehicular traffic. He asked if more tracks and lines are planned to handle the additional trains in the area. He thanked Council and staff for the job they have done and for the opportunity to speak. this evening: Audrey Hamilton, 1429 Copper Mountain Dr., asked why staff is preparing to snake an environmental suggestion that Grand Ave. on -ramps be used since there is already a significant amount of congestion in that area. One ramp that the City of Industry has access to is the Walnut (Dr.) on-ramp. Industry could utilize Currier Rd. and Business Pkwy. Jerry Hamilton, 1429 Copper Mountain Dr., said that fortunately} he learned of this project through the Weekly News. No one in his neighborhood knew about this project. That's why the Council has to; stop breaking D.B. into spots; Everyone should be notified. He was hoping: that an injunction could be placed against this project so that the whole neighborhood of D.B. could speak against it. Only 1% (of the City's population), or less, know about the project. There used to be a fault,'line dowry the center of Industry's property and he was concerned about them building in the area. Adam Oppenstein 657 Alder Ln. (Hampton Court), agreed with the concerns of the other speakers. He was also concerned about the increase in crime that residents adjacent to the project will be exposed to. The residents on Washington St are rather secluded and an industrial MAY 30, 2000 PAGE 9 CITY COUNCIL SPECIAL MEETING project of this size will render the mobile home park and town homes much more vulnerable to burglary, intrusion and so forth. He has been a resident of Q.B. for the past four years and one of the things he really enjoys about the City is the quality of life. He has written letters to the various cities and he appreciates everything Council is doing with respect to responding to the EIR. Jim Hayes believed it is ironic that the children who will. be most affected by the air pollution have no say in this matter. His wife visited residents in the mobile home park who were 100% against this. He expressed concern that this may not be a high priority, for Council and that, at this late hour, any response will be too little, too late. While this matter is important to the Council, it is a quality of life issue for the residents who live close to this project. A resident asked why responses have to be in by June 5 People in D.B. do not know about this project. Can the response time be extended to make sure that everyone has an opportunity to write letters. Residents do not know who to write letters to and this information and sample letters should be sent to. all D.B. residents, Veronica ? lives in D.B. right off of the SR 57. She said the only reason she was present tonight was that she saw the EIR on the Internet. She said she is 100% percent against the project and wanted to know what D.B. is doing to get cooperation from other cities in the area to fight this project. She wanted to know if the June 5 deadline could be extended so that residents have time to review the information and respond accordingly. Martha Bruske, 600 S. Great Bend Dr., is present in full support of the people who are impacted. She felt that the entire City of, D.B. is greatly impacted and she agreed with the residents who have said that people in D.B. do not know what is happening. She asked the Council to get a program on Channel 12 that runs frequently and is well done. It would help residents write letters if they had certain facts. For example, how many actual single family residences are there in the City of Industry, how many registered voters, etc. She believed these facts are importantbecause D.B. is a residential community and Industry is a commercial city. Woody Roberts wanted to know who will be responsible for the costs of the; project. How will the noise and traffic pollution affect the health of the children. Will D.B. benefit from this project? Are the companies who will ''move to this complex willing to provide a safe environment for the children? Janet Feusado, Lycoming Ave. and Brea Canyon' Rd„ asked what will be constructed in place of the Farmer Boy Restaurant and drive-through, the child care center and the AM/PM Arco that are slated to be razed. She understood that Walnut Valley Trailer had been sold and asked what Will occur with that property. In response to health and safety concerns regarding children, MIO'Connor said she was very concerned about the children and the bus stops. She asked staff to add a comment regarding the Washington St. school bus stop in their response to the EIR. She thanked residents for their questions regarding Lycoming Ave. becoming an access road. MAY 30, 2000 PAGE 10 CITY COUNCIL SPECIAL MEETING MIO'Connor indicated, in response to Jack Newe; that Sunset Crossing Rd. is a cul-de-sac and is so stated in the City's General Plan as is Washington St. The Council purposely made Sunset Crossing a cul-de-sac to prevent Industry from using it as a through street and she had the same consideration for Washington St. She reminded the audience that CalTrans will hold a discussion regarding the SR 57160 interchange on Thursday, June 8 at the`SCAQMD from 6:00 p.m. to 8:00 p.m. She strongly recommended that concerned residents attend the meeting. In regard to redevelopment, D.B. can thankabout 12 of its residents for the loss of redevelopment. As a result, there are no longer redevelopment funds available to improve D.B.'s intersections. CM/Belanger responded to Jack Newe's statement that there are two parcels left in the Gateway Corporate Center. Lot 16 will be developed. industry has taken D.B. to task relative to the Gateway Corporate Center because the traffic analysis that was done when the Gateway Corporate Center was opened has been exceeded. Therefore, each new project is required to do a traffic analysis as a part of its project approval. CM/Belanger responded to Jeff Weaver that D.B. has an ordinance prohibiting trucks of 2,000 pounds or more from traveling D.B. streets unless they have a specific destination within the City. In addition, parking of 10,000 lb. trucks is; prohibited in D.B. Recently, the city adopted "No Parking" on Lemon Ave. to prevent truck parking. The EIR addresses environmental issues. Property values are not addressed in the EIR. Further, I law enforcement issues are addressed in the EIR. LASO provides law enforcement services to the City of industry on a contract basis. Industry does not use the Walnut station. The Sheriff will respond to this issue. CM/Belanger indicated that no additional rail tracks are planned in conjunction with the Brea Canyon Rd. underpass. M14'Connor responded to Mrs. Hamilton that her questions regarding the congestion at the Grand Ave. exit will be addressed at the CalTrans meeting on Thursday night. DCII /DeStefano indicated to Mrs. Harniltonthat the purpose of suggesting that more emphasis be placed on Grand Ave. is twofold: 1) From .a planning standpoint, Grand has more capacity within the roadway' to accommodate the kinds of vehicles that are discussed in conjunction with the project. There is more room to increase the roadway to add capacity between the ingressregress to this project and the freeway system itself, and 2) from a staff perspective, with the quality of life of those folks that might be affected by truck traffic; no one lives on Grand Ave. WO'Connor said that staff has noted Mrs. Hamilton's concern that the project should utilize Fairway Dr. in their response. In response to Jerry Hamilton's concern about notification, CMBelanger explained that it would ,cost the City approximately $5,000 to $6,000 to do a single mailing to the residents of D.B. WO'Connor indicated that the Council attempted to get the word out via news publications. In response to Jerry Hamilton's question regarding an extension of time to respond to the EIR, DCM1DeStefano stated that onMonday, May 22, Council held a study session with staff to MAY 30, 2000 PAGE 11 CITY COUNCIL SPECIAL MEETING discuss the status of the project. Council directed staff to establish tonight's meeting. In that time frame, about 1,000 property owners that were most affected by this project were noticed. In addition, all of the newspapers L pers, were faxed the public meeting notice that was sent out. Some of the newspapers chose to prepare stories and some did not. As referenced, the staff report and matters related to this issue have been and will continue to be on the City's website. In terms of extending the deadline for comments,> it is presently June 5. The City of Industry has utilized the statutory time -line, which is 45 days for a project of this size. It is entirely up to the City of Industry as to whether or notthey would extend this time -line. The only thingstaff would suggest is that individuals gettheir comments in by June 5. If one of the comments is that the time -line should be extended, that's okay, but there is no guarantee that Industry will extend the time -line. There is nothing that D.B. can do to extend the date other than to make a request based upon the size and scale of the project and there is no legal recourse which would compel Industry to extend the date. DCM/DeStefano stated that, with respect to Adam Oppenstein's concern regarding an increase in the crime rate as a result of this project, within the EIR there isa discussion about Sheriff and law enforcement services. It is unclear as to how far the City of Industry sent its notice to public safety offices. There is a response from the fire department indicating some of the particulars necessary for a project of this size and suggesting that there might be a need for some sort of fire station of some size or scale yet to be determined in order to deal with the project. There is no response from the Sheriffs Department, within theEIR. Staff will include this issue within its comments to the FIR. M/0'6onnor asked staff to follow up with the Walnut Sherff s Station to determine that they are, in fact, preparing a timely response. M/O'Connor asked residents to turn their petitions in to the City of Industry and forward a copy to D.B. CM/Belanger stated that staff is addressing issues of air quality and health. Regarding letters to the City of Industry, it is equally important that individuals attend the City of Industry meeting at which this project will be considered. Industry has indicated that they will hold a public hearing on the EIR and project approval. It is important that whatever was said tod6ay be repeated to the City of Industry, which is the authoritative body when it comes to, this particular project. Individual comments become a part of the public record, which is also important and comments should be articulated with respect to one's, own property. D.B.,wift, continue to monitor when the public hearings are scheduled and make certain that the, information gets back to the people most concerned. One waythat individuals can assure that they receive the notice, of public hearing is to make a response to the EIR and in the response issue a request that you be given all copies of any future agendas and minutes from, the Industry City Council and their Redevelopment Agency. It does not appear that Industry intends to notify residents Within a certain number of feet. of this project. In response to a question regarding what D.B. is doing with other cities' MIOConnor discussed this matter with the Mayor of Walnut about their position. Walnut has worked out a mutual agreement for expansion of Valley Blvd. and Grand Ave. MIO'Connor mentioned that Walnut may MAY 30, 2000' PAGE 12' CITY COUNCIL SPECIAL MEETING wish to address the issue of hazardous waste materials and they will be responding. M/O'Connor responded to Martha Bruske that there are about 650 residents and approximately 150 voters in the City of Industry. CM/Belanger said he doubts that any resident of the City of Industry will be impacted by this project. It might be more salient to have the demographic information related to the City of D.B. In response to Woody Roberts, M/O'Connor reiterated that D.B. will address the issue of the health and safety of its residents. She stated that there is no guarantee that the traffic will go to Grand Ave. CM/Belanger stated that nothing occurs within D.B. at this point unless and until the City of D.B. does something. Undermost human beings' definition of blight, everything that Industry is doing is blighting D.B. and it would have been useful to have a Redevelopment Agency to assist in mitigating the blight that is going to be caused by Industry. The kinds of blighting circumstances will only be mitigated to the extent that D.B. can fund it. In the alternative, the way to resolve this issue is through negotiation or litigation. Part of the purpose for filing a response is to create the, kind of leverage that was suggested earlier. When you write a letter to the City of Industry, just assume you are writing the latter to the Superior Court of the County of L.A. If Industry does not listen to you, the individuals, perhaps the Superior Court will. However, if you (the resident) do not write the first letter, you will not get an opportunity to talk to the court about a second letter. M/O'Connor stated that when letters come into D.B., the May -or responds on behalf of all Council Members_ She noted that a representative of the City of Industry had been present during tonight's meeting. Council questions and discussion period: C/Herrera said that it is probably safe to say that. people present at tonight's meeting are not in favor of opening up Washington St. She asked staff if "fair share" could be defined in the City's response as it relates to the EIR. CM/Belanger stated that the EIR has indicated a percentage of impact to D:B. Needless to say, staff does not agree with that percentage and there will be a "but for analysis. C/Herrera stated that D.B. could counter their, statement by indicating that if the project did not exist in D.B.,; would not need to take out all of the businesses, widen :the streets, etc. Now is the time to list every comment possible in case litigation becomes necessary. CM/Belanger' indicated to C/Herrera that D_B_ does not intend to reclassify its streets to arterial highways. The City's response to the statement that if Industry builds this project, D.B. will have to change its General Plan in order to accommodate them is that the City of D.B. has no interest in amending its General Plan so in that case, find another way. ; For Washington St. to be opened up, it would require a General Plan Amendment. There is no way that Industry can force D.B. to MAY 30, 2000 PAGE 13 CITY COUNCIL SPECIAL MEETING amend its General Plan. Conceivably, they could litigate using the theory that Washington St. had been a part of an historical master plan of streets and highways, at which point D.B. would sue them back. Industry did not object at the time D.B. adopted its General Plan and by 1995, Industry was certainly aware of the existence of the closing of Sunset Crossing Rd. and Washington St., which effectively obviated the historical master plan of streets and highways, which showed a connection from Washington St. to Sunset Crossing Rd. We believe that using the argument today that somehow the master plan of streets and highways still has advocacy was lost when Industry chose not to challenge D.B.'s General Plan in 1995. C/Herrera stated that, in the Draft EIR, there is mention of numerous businesses being taken. Will there be a response comment regarding the economic loss to D.B. CIVI/Belanger stated that such a comment is contained within the Draft Response. C/Herrera asked about suggesting the potential of running the Industry portion of Washington.St. perpendicular to their property line until it reaches the freeway or to suggest that Cheryl Ln. be extended to the SR 60. CM/Belanger responded that D.B. can at least suggest those alternatives. C/Herrera stated that it is unfortunate that every D.B. resident is not aware of the project. However, the points that are brought up by the affected residents can be used in a lawsuit. It is critical that points of concern be mentioned to the Industry prior to June 5. D.B. will be very assertive and aggressive in this matter. MPT/Ansari said that, in reading through this 175 -page document, she found it interesting that traffic impacts for prior projects had been underestimated. Every time Industry does a project, they change their interpretation of the CEQA process. Is this allowed under California law? Mr. Lewandowskii said he is not qualified to respond to MPT/Ansari's question. Each EIR is an independent document and has to be prepared as a standalone objective analysis. MPT/Ansari said she is concerned that each project could have hazardous materials. Can D.B. pressure Industry stry to extend the 45 days due to the magnitude of the proposed project? Could Industry use Currier Rd. through Business Pkwy. onto Fairway Dr. and then onto the freeway? She encouraged people to attend Industry's Council Meetings and to be on time because most meetings are very I short. Council can write letters; however, the letters that make the difference come from individual homeowners. CM/Belanger stated that the document transmitted to Industry from the City of D. B. will be placed on the City's web site. File copies will be available, which are expected to be voluminous. C/Chang thanked residents for their attendance and concern. This Council remains vigil. Council Members are opposed to the opening of Washington 'St. He encouraged residents to forward their letters to Industry and to spread the word about the, project to other D.B. residents, He believed that Council is ready to litigate the matter if it becomes, necessary in order to protect D. B. y F MAY 30, 2000 PAGE 14 CITY COUNCIL SPECIAL MEETING and the quality of life of its residents. MIO'Connor said that a prior speaker spoke about the Council not having the same feeling about this project as the Washington St. area residents. She assured residents that every Council Member shares the same feelings and concerns as the residents and will continue to do whatever possible to address the potential impacts of this project. The EIR document refers to BKK Landfill as a potential site for solid waste disposal site. However, the facility has been closed for approximately two years. In addition,' the document refers to SPADRA, which closed in April, 2000. She asked staff to address the issue of how Industry plans to dispose of the solid waste generated by this project. She wanted the matter of enforcement addressed because she did not want D.B. Sheriff's time spent patrolling problems generated by Industry. She also had real concerns about how the rail spurs will be used. How will Industry businesses get the train cars on and off of the tracks and into the spurs and how long will the tracks be blocked as a result. Jim Hayes reiterated his concern that he does not see a spearhead or strategy to help the residents organize. Words are fine. Council Members are speaking words but ;not coming up with a strategy to mobilize the community. M/aConnor suggested that a subcommittee be assigned to assist the residents; She asked that this matter be agendized for the next Council meeting. CMIBelanger clarified that an Advisory Committee could be established to advise Council because Council cannot engage in grass roots lobbying: Jack Istik believed that D.B. will never have a meeting and that there has never been a meeting without a representative of the City of Industry being present. Industry has never lost a bill that they wanted passed through the State Legislature. He thanked CMfBelanger, for mentioning the connection of Washington St. and Sunset Crossing Rd.. When he and his family moved :into their house close the YMCA, the property to the west was unincorporated L.A. County, as was D. B., and it was zoned residential, as was D.B. industry purchased the property and incorporated it. into their city, and then they re -zoned it from residential to industrial. He believed that this makes a good' case for not continuing the road since there is a change in circumstance that Industry occasioned on their own_ He was pleased that City engaged Mr. Lewandowski, who did a great' job on the MRF project. ADJOURNMENT: There being no further business to conduct, M19Connor adjourned the Study Session at 10:15 p.m_ LYNDA BURGESS, City Clerk ATTEST: Mayor 2. 3. . CITY OF DIAMOND BAR Q40P CITY COUNCIL STUDY SESSION FY 2000-01 BUDGET GENERAL FUND` SPECIAL FUNDS AND CIP GOALS AND OBJECTIVES JUNE 6, 2000 CITY COUNCIL CALL TO ORDER: Mayor UConnor called the Study Session to order at 4:20 p,m. in South toast Air Quality. Management 'District Room CC -2, 21865 E. Copley Drives Diamond Bar, California. ROLL CALL Council Members Chang, Herrera, Huff, Mayor Pro Tem Ansari and Mayor O'Connor. Also present were; Terrence L. 'Belanger, City Manager; James DeStefano, Deputy City Manager; David Liu, Deputy Public Works Director, Bob Rase, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson, Communications & Marketing Director; Rose Manela, Associate Civil Engineer; Teresa Arevalo, Senior Administrative Assistant; Lynda Burgess, City Clerk; Captain Alex Yim and Lt. Pete Fosselman D.B.JWalnut Sheriffs Station. DISCUSSION OF FY 2000-01 BUDGET, GENERAL FUND, SPECIAL FUNDS AND CIP, AND CITY COUNCIL GOALS AND OBJECTIVES, MfO'Connor stated that, as a member of the Finance Committee, she thought that the allocation for purchase of the "Are You Okay?" Program was $2,500. Therefore, she did not agree with the proposed $5,500 allocation. CC/Burgess explained the proposal to contract for conversion of City files and documents to permanent electronic storage in the City's imaging system. CM/Belanger explained the 2% at age 55 program in response to C/Herrera's question; Responding to CfHuff, CMIBelanger stated that the cost of living index is higher than 3% this year. CMIBelahger stated that staff is requesting that the Council vote on these budget considerations at its ,lune 20 meeting. Tonight is the public hearing regarding this matter. The Council would then have time to consider these budget items and make its decision on the 20th C/Chang stated that the Subcommittee supported the proposed allocation to the Chamber of Commerce. M/gConnor stated that Council needs assistance in responding to correspondence from citizens_ She asked that the Senior Administrative Assistant position be filled as soon as possible to provide Council assistance. CMISelanger explained the. reason the Humane Society is requesting an increase in their contract amount. JUNE 6, 2000 PAGE 2 CITY COUNCIL STUDY SESSION M/O'Connor asked why the Humane Society is requesting an increase when they have not yet respondedto requests from the City for improved service. Council Members discussed alternative service providers. CM/Belanger stated that one of the reasons D.B. has used Pomona is its close proximity to the City. CM/Belanger indicated to C/Huff that he spore directly with Mr. Harford and conveyed Mr. Huff's concerns about the way in which he was approached by a Humane Society representative, Mr. Harford stated` that all personnel wear nametags and shields: C/Huff reiterated his feelings that representatives hide behind their badges and attempt to intimidate residents. He was not in flavor of renewing the contract with the Humane Society unless they change their procedures, This is not the first time this matter had been voiced by residents and Council. The Humane Society has not demonstrated any better level of service. In fact, there is evidence that their service continues to be threatening. CM/Belanger responded to M/O'Connor that the Humane Society contract is proposed to be $72,500. CM/Belanger responded to ClHuff that last year, staff checked on alternative services and the cost was comparable. The determining factor was time and distance. He stated that Walnut uses L.A. County Animal Control services. Council Members expressed concerns about the contract renewal with the Humane Society, to which SCM/Belanger responded: he would speak with Mr, Harford and convey those concerns: The Council discussed spanner banners. M/O'Connor did not believe that electronic billboards are in harmony with a country living atmosphere. C/Huff agreed. C/Chang suggested that Council forget about spanner banners and electronic billboards and use less expensive signs. CM/Belanger reminded Council that the vertical banners provide an opportunity for several messages; M/O'Connor said that the vertical banners are pretty but that they are too busy. C/Herrera asked if Council would be open to looking for appropriate sites for electronic billboards. JUNE 612000 PAGE 3 CITY COUNCIL STUDY SESSION .C/Ghang said he is opposed to electronic billboards and added that they are expensive. CM/Belanger suggested that staff research alternative locations. Jeff Koontz asked if the City is planning to open sign facilities to non-profit groups in light of permitting the Friends of the Library to erect their Wine Soiree banner. CWBelanger stated that no signs are erected without permission. of Council. U. Fosselman stated he is aware of a pending lawsuit in the City of L.A. for placing advertising on a publicly owned facility pole. One of the organizations is the L.A. Dodgers. Even though it is a city baseball team, they are a private organization. CM/Belanger explained the proposed Neighborhood Street Tree Program. MIOConnor asked staff to advise residents using a computer generated image how their area will look like if trees are removed as a result of damage. C/Huff suggested a town hall meeting to discuss the City's tree policy. WO'Connor said she is in favor of the $100, 000 Neighborhood Street Tree Program budget item. Other Council Members concurred. CMIBelanger explained the D.B. Community Foundation, startup budget request and recommended that an additional $20,000 be allocated to provide the capability for grant writing. The Council discussed the "Are You Okay?" program and $5,500 budget request. Regarding the programs provided by the D.B.IWalnut Sheriffs Station, WO'Connor said she would like to review the school patrol policy as she was not totally satisfied with :the service that is provided at the City's schools. Lt. Fosselman believed that the two-hour time slots for school patrol are being filled. M/O'Connor said she visited the intersection of D.B. Blvd. and Gold Rush Dr. the day the No U-turn signs were installed. She said motorists exhibited complete disregard for the signs. Eighteen cars in 10 minutes, made illegal U-turns. DDPW/Liu stated that this matter will be discussed during the Thursday evening Traffic & Transportation Com mission, during which time the Sheriffs Department will provide more input. JUNE 6, 2000 PAGE 4 CITY COUNCIL STUDY SESSION Goals, and Objectives: CM/Belanger presented the list of Council Goals and Objectives. M/O'Connor suggested adding the City of Industry East Project. C/Herrera suggested that the list incorporate a category entitled "Regional Projects that affect D.B." with sub -categories listed: A) Lanterman, B) City of industry Project and C) any development east of the City of D. B. Council concurred to list a goal as "Actively pursue Library funding." ADJOURNMENT: There being no further business to conduct, Mayor O'Connor adjourned the Study Session at 6:20 p.m. to the regular City Council Meeting. LYNDA BURGESS, City Clerk ATTEST: Mayor (Off cf MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR '# JUNE 6, 2000 STUDY SESSION: Mayor O'Connor called the Study Session to order at 4:20 p.m. in Room CC -2 of the South Coast Air Quality` Management District, 21865 E. Copley Drive, Diamond Bar, California. AGENDA: FY 2000-01 Budget, General Fund, Special Funds and GIP, Goals and Objectives ROLL CALL Mayor O'Connor, Mayor Pro Tem Ansari and Council Members Chang, Herrera and Huff. Also present were: Terrence L. Belanger, City Manager; James DeStefano, Deputy City Manager; David Liu, Deputy Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson, Communications & Marketing Director; Rose Manela, Associate Civil Engineer; Teresa Arevalo, Senior Administrative Assistant; Lynda Burgess, City Clerk; Captain Alen Yim and Lt. Pete Fosselman, D.B./Walnut Sheriffs Station. ADJOURNMENT: MIO'Connor adjourned the Study Session at 6:20 p.m. 1. CLOSED SESSION: bone 2. ,GALL TO ORDER: Mayor O'Connor called the City Council meeting to order at 6:35 p.m. in the Auditorium of the South Coast Air Quality Management District, 21865 E. Copley Dr., Diamond Bar, California. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Bob Zirbes, President, Diamond BarImprovement Association. INVOCATION: The Invocation was given by Pastor Chico Pichardo, Calvary Chapel ROLL CALL: Mayor O'Connor, Mayor Pro Tem Ansari, and Council Members Chang, Herrera and Huff. Also present were: Terrence L. Belanger, City Manager; Michael Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson, Communications & Marketing Director and Lynda Burgess, City Clerk. APPROVAL OF AGENDA: Council concurred to move Agenda Item 8.1, Matter of Selection of a Solid Waste Hauler to immediately following the Consent Calendar. &A SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: JUNE 6, 2000 PAGE 2 CITY COUNCIL 3.A.1 Presented City Tile to ,Carol Eckert -Willner, Principal of Lorbeer Middle School, honoring the school's designation as a Blue -Ribbon Award Recipient, 3.A.2 Presented City Tile to the Diamond Bar Improvement Association on the successful completion of its fourth year of the "Paint Our Town" Project. 3.A.3 Presented Certificates of Recognition to the "Paint Our Town" Steering Committee Members and Volunteers. 3.A.4. Proclaimed June 14, 2040 as "Flag Day." 3.13. CITY MANAGER REPORTS AND RECOMMENDATIONS: CM/Belanger stated that Council is aware of a proposed industrial and commercial retail project in the City of Industry. The proposal 'covers about 425 acres of land bounded on the northern boundary of D.B. (Brea Canyon Rd./Grand Ave. and the new SR57/60. interchange). A comment was made at a recent meeting as to the city's awareness of this project and the City's activities in relationship to this project as it has gone through its evaluation process, which has culminated in a response to the Draft Environmental Document. The community first became aware of something occurring on this particular tract'of land in the City of Industry when newspapers last summer reported a Disposition and Development Agreement being signed between the Industry Redevelopment Agency and Majestic Realty. That D.D.A. conveyed by lease to Majestic the use of 450 acres of land. That is when we all first became aware of the fact that a private developer had acquired an interest through leasehold in this project. Majestic is a longtime developer of property in the City of Industry as well as other communities in Southern California. Their forte is industrial and retail commercial development. In October, 1999 D.B. received a Notice of Preparation, which was circulated by the City, of Industry, and the Industry Urban Development Agency, which indicated that they intended to circulate an Environmental Impact Report related to a then undefined project. D.B. retained a consultant, EIS, to assist us in preparing the response to the N.O.P and in fact, the response to the Notice of Preparation was conveyed on November 19. On January 11, 2000, the D.B. Community Development Department met with several homeowners from the Hampton Ct. area regarding theproject that had' been carried by the newspapers for the previous six months to inquire as to what'was going on from the City of D.B.'s perspective.' On January 18, 2000, Council approved a _ contract with` EIS to assist us at such time that the Majestic project's Environmental Impact Report was circulated. At the time that the contract was entered into, it was felt that the EIR would likely be ready for circulation in February orl March. The Draft EIR was circulated on ,April 19, 2000 and conveyed to a list of cities determined bylaw including the City of D.B. D.B. received its copy on April 20 and immediately conveyed the docurnent to the city's consultant, who began the task of preparing a response to that document. On; June 15, the Draft Environmental Impact Report response was due and a document was delivered to the City of Industry yesterday conveying y Draft Environmental esterda conve rn the Cit of D.B.: s comments on the,. JUNE 6,2 1 000 PAGE 3 CITY COUNCIL Document. The 172 -page response document is available to the public. Council held a Study Session regarding this matter on May 30 at Heritage Park. In addition, the matter was discussed at the previous Council Meeting. With respect to the Lanterman Developmental Center's proposed expansion project, local and state representatives continue to work toward finding a resolution to the loggerhead regarding the statement of the participants that was a work product of the March workshop in Sacramento. State Assemblymen and Senators continue, to work legislatively as well as conducting discussions through State Agencies. The City continues to keep in tact the two appeals of court cases that were a result of this project. The community organization continues to work- diligently to keep themselves current and, wherever possible, to make their feelings known about this project. The Cities of D.B. and. Walnut are in the process of becoming more of a defined coalition of Council Members and staff to work on this situation. The adjacent cities have been joined over the last year through the litigation involving Walnut, D.B. Pomona and fora time, the County of L.A. The City of Walnut will be discussing 'appointment of two of its members to work with DB.'s Advisory Committee in a continuing effort to find a satisfactory resolution to the proposed security expansions at Lanterman. 4; PUBLIC COMMENTS: Red Calkins felt that the United States should not do business with China. Mark Hopper thanked Council for its hard work. He expressed concern about the selection of the Summitridge Park site for the CiviclCommunity Center. He asked how large a site is being planned, how many buildings at how many square feet, how many parking spaces are planned, what is the estimated cost of the site and what is the preliminary cost. He believed the site is in a poor location as it is in the middle of a residential area and is planned for a, park. Even though 10 acres was preserved, his impression was that it was preserved for parks and not for a library; a community center or offices. He believed the site would be very expensive to develop and access. He suggested that the Cityyconsider the 25,000 square foot vacant building in the Towne Hills Country Center complex. He asked Council Member to keep their campaign promises to preserve open space in D.B. Ignacio Covarrubias asked for the Council's help iin resolving the problem of Metrolink overflow parking on Washington St. Martha Bruske said that, with respect to Consent Calendar Item No. 6.7, she thought that some City documents may need to go to the Historical Society or to the public library. Financial documents regarding major, City issues such as the Alameda Corridor; Lanterman Task Force,_Tonner Canyon, Redevelopment and now IndustryEast should be kept. Regarding Item No. 6.12 and the repair of Brea Canyon Rd., she wondered .if the project will meet the mandates of the Industry East project or will D.B. have to redo the project in the near future. -Regarding item No 6.13, will the city build into the contract that it expects 24/7 emergency response. JUNE 6, 2000 PAGE 4 CITY COUNCIL Fred-Ying said that the residents near Summitridge Park were not advised about the proposed CivicfCommunity Center project, The Council's decision to locate the project in Summitridge Park seems to contradict the recommendations of the Task Force and the residential survey. He would prefer that the City use its money for purchase of additional library books and increased law enforcement. Clyde Hennessee reiterated his concerns about the proposed State of California school bond initiative. :Mike Armijo, President, Sheriff Booster Club, invited Council Members and community members to the D.B.Ntainut Sheriff's Station's Open House on Saturday, June 10 from 10:00 a.m. to 3;00 p.m. Eric Ackerlind voiced his concern about' the proposed Pantera Park ballfield lighting. He stated that he, had sent a letter to Council advising them of his concerns but that he has not had a response. The adjacent residents believe that, in addition to increased noise and parking problems, criminal activity will increase during evening hours. As it is, ballplayers routinely drink beer on Sundays. When residents call the Sheriff's Department to complain about the noise and drinking, it takes deputies 30 to 45 minutes to respond He was concerned that the noise and drinking will spill',over into evening hours with implementation of the lights. He stated that last Sunday, a known gang member from Laverne, who was involved in a recent stabbing, was in the Pantera parking lot. He would prefer that the money be spent on hiring additional law enforcement officers for D.B. He presented the Council with photos depicting what he discussed, Mrs. Ackerlind also provided pictures to Council showing increased traffic in the PanteraPark area. She expressed concern about the increased noise in the evening hours with the installation of the ball field lights. The noise from the park is very loud during; the day. On Sunday momingss she cannot sleep in nor can she relax with her baby 'and her children. She is very concerned that the noise will now go on in the evening hours, which is the peaceful time in her home. If the project is implemented, she is afraid she will not have any peace in her own home. She felt that most of the ball players come from outside of Q.B. and the residents are being adversely effected. Sue Sisk pointed out that there are motorized ` skateboards now appearing at Peterson Park. She congratulated Lorbeer Middle School's staff, teachers and students for receiving the Blue Ribbon Award. She believed that DBIA's "Paint Your Town" projectis wonderful and she thanked the volunteers that go out into the community. ; She thanked the City for sending out 88 letters to all cities in Southern California, to State Senators and Assembly Members requesting support on the15 point agreement. She alsoappreciated the notices to the non-profit and youth groups. She understood that the State Public Works Board meeting had been continued to July. However, grading has already begun to accommodate fencing at Lanterman. She thanked the Lanterman Advisory Committee members for their JUNE 6, 20001 PAGE 5 CITY COUNCIL dedication. Dave Reynolds said he is disturbed about the activities at Pantera Park as reported by Mr. and Mrs. Ackerlind. His experience indicates that the City has excellent response times from the Sheriffs Department. What he heard and saw this evening is unacceptable and the documentation helps. He would like to seethe video. He asked that the city "beef up„ security patrols around the park areas. CM/Belanger stated that with respect to the Summitridge, Park site selection for the Civic/Community Center, the City is in the beginning process of evaluating architectural proposals. Once an architect is selected, that individual will begin the process of developing a master plait for the site; during which time a series of community meetings will be held to receive input on the development of that master plan. The master plan will include the elements of the Civic Center. Currently, the charge is to plan for a Community/Senior Center and a Library. The master plan will also take into account the possibility of locating a City Hall at that site. The Community/Senior Center is approximately 18,500 sq ft.; the Library is about 20,900, and the City Hall is 25,000 sq. ft. for a total of approximately 65,000 sq. ft. Estimated pad size would be between 5 and 6 acres. The current site of SummitridgePark is 26 acres, 12 of which are developed and 14 of which are undeveloped. As a part of the SunCal project, 360 acres of land were dedicated to the City, 35G of which are for open space with 10 acres to Summitridge Park on the north and west portions of the park to increase the park acreage to 36 acres. The development is proposed to take place on the north and northwest portion of the park in the currently undeveloped area. All public buildings will meet or exceed the parking code. Besides approval to move forward with the master plan, the City Council has approved construction of a Community/Senior Center building in the park sometime toward the end of fiscal year 200012001. The estimated cost of that project is $12.6 million. 'He pointed out that the Country Hills Towne Center has inherent long-term lease buyout problems and Ralph's Market is not interested in losing $3 million of guaranteed revenue. Many sites within the City of D.B. have been evaluated_ Ultimately, the Summitridge site, because of its location, size and the fact that it is already owned by the City; has been determined to bel the more attractive location. CM/Belanger responded to Ignacia Covarrubias that the matter of overflow Metrolink parking on Washington, St. will be scheduled for the Traffic & Transportation Commission for evaluation of parking restrictions on Washington St. In response to Martha Bruske's suggestion, M10'Connor said that if appropriate, City documents should go to the historical society and/or the library. MIO'Connor expressed concern that Fred Ying's calls to the City Manager were not returned, JUNE 6, 2000 PAGE 6CITY COUNCIL CM/Belanger apologized for not returning Mr. Ying's calls and said he would call him tomorrow and issue a more personal apology. M/O'Connor acknowledged receipt of a letter from the Ackerlinds concerning the consumption of alcohol at Pantera Park and it was her understanding that they had received a written response from staff. She apologized for the lack of response and said that she will make certain that a response is forthcoming. CMfBelanger took responsibility for the lack of response. Tomorrow he will expand 'responsibility further. M/O'Connor understood that the Community Services Department could identify, the baseball team that was depicted in the pictures. Sher is surprised to hear that this problem continues. She assumed that the team had been contacted "about drinking. alcohol in the parks and apparently, the contact was not effective. She recommended that when the team in question is present at the park, law enforcement' officers should be present. CM/Belanger stated that a more effective method is to kick the team out of the league. M/O'Connor`indicated to;Sue Sisk that the issue of motorized skateboards has been brought to her attention. It is her understanding that motorized skateboards are not allowed in city parks and that it is a citable offense: Once the skate park is opened; skateboards will not be allowed in any other part of Peterson Park. She asked citizens to report offenses to the Sheriffs Department. CM/Belanger confirmed that the roundabout in Pantera Park is a turnaroundto allow loading and unloading of individuals as well as to accommodate safety equipment and is not a parking area. 5. SCHEDULE OF FUTURE EVENTS: 5.1 TRAFFIC AND TRANSPORTATION COMMISSION - June 8, 2000 - 7:00 p.m.,-SCAQMD Hearing Board Room, 21865 E. Copley Dr. 5.2 LOS ANGELES COUNTY SHERIFF'S OPEN HOUSE - Diamond Bar/Vllalnut Station - June 10, 2000 - 10:00 a.m. - 3:00 p.m., 21695 E. Valiey Blvd., Walnut 5.3 PLANNING' COMMISSION -` June 13, 2000' - 7:00 p.m., SCAQMD Auditorium, 21865 E. Copley Dr. 5.4 DIAMOND BAR COMMUNITY` FOUNDATION - June 15, 20bo - 7:00 p.m. SCAQMD Room CC -8, 21865 E. Copley Dr: JUNE 6, 2000 PAGE 7 CITY COUNCIL 5.5 HOUSEHOLD HAZARDOUS WASTE ROUNDUP - Saturday, June 17, 2000 - 9:00 a.m.. - 3:00 p.m., Fa rplex, Los Angeles County Fair Hotel and Exposition Complex, Gate 14A,, Arrow Highway, Pomona (888) 238-0172.` 5.6 CITY COUNCIL MEETING June 20, 2000 6:30 p.m., SCAQMD Auditorium, 21865 E. Copley Dr. 6. CONSENT CALENDAR: C/Herrera moved, MPTfAnsari seconded, to approve the Consent Calendar, with the exception of Item No. 6.14. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS Chang, Herrera, Huff, MPTIAnsari; M/O'Connor NOES: COUNCILMEMBERS - None ABSENT: COUNCIL MEMBERS - None 6.1 APPROVED MINUTES: 6.1.1 Study Session of May 16, 2000 - As submitted. 6.1.2 Regular Meeting of May 16, 2000 - As submitted. 6.1.3 Study Session of May 22, 2000 - As corrected. 6.2 RECEIVED & FILED PARKS AND RECREATION COMMISSION MINUTES - Regular Meeting of April 27, 2000, 6.3 RECEIVED & FILED PLANNING COMMISSION MINUTES - Regular Meeting of April 25, 2000, 6.4 APPROVED VOUCHER REGISTER - dated June 6, 2000 in the amount of $862,909.65. MIG'Connor abstained from approval of a total of $8,269.29 due to a potential conflict of interest relating to the Lanterman Forensic Expansion Project. 6.5 REVIEWED AND APPROVED TREASURER'S STATEMENT - for April 2000. 6.6 REJECTED CLAIM FOR DAMAGES- Filed by Ishaq Mohammad December 28; 1999 and referred the matter for further action to the City's Risk Manager. 6.7 ADOPTED RESOLUTION NO. 2000-33: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE DESTRUCTION RY THE CITY CLERIC OF CITY RECORDS AND DOCUMENTS WHICH ARE. NO LONGER REQUIRED AS PROVIDED UNDER GOVERNMENT CODE SECTION 34090. JUNE 6, 2000 PAGE 8 CITY COUNCIL 6.8 ADOPTED RESOLUTION NO. 2000=34: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING` THE MAYOR TO EXECUTE CONTRACTUAL SERVICES WITH THE COUNTY OF LOS ANGELES FOR GENERAL SERVICES FOR THE PERIOD JULY 1, 2000 THROUGH JUNE 30, 2005. 5.9 SECOND READING OF ORDINANCE NO. 03(2000): AN ORDINANCE OF THE CITY OF DIAMOND BAR ESTABLISHING RULES FOR PUBLICLY OWNED OR PUBLICLY OPERATED SKATE PARK FACILITIES - Approved Second reading by title only, waived full reading and adopted Ordinance No. 03(2000) Establishing Rules for Publicly -Owned or Publicly Operated Skateboard: Facilities. 6.10 ADOPTED RESOLUTION No. 2000-35: A RESOLUTION OF THE CITY OF DIAMOND BAR AUTHORIZING AMENDMENT NUMBER 6 TO THE JOINT EXERCISE OF POWERS AGREEMENT BETWEEN THE COUNTY OF LOS ANGELES, THE CITIES OF ARCADIA, AZUSA, ' BALDWINPARK, BRADBURY, CLAREMONT, COVINA, DIAMOND BAR, DUARTE, EL MONTE, GLENDORA, INDUSTRY, IRWINDALE, LA PUENTE, LA VERNE, MONROVIA, POMONA,; SAN DIMAS, SOUTH EL MONTE, TEMPLE CITY, WALNUT AND WEST COVINA TO STATE THAT THE AGENCY 1S FOR PURPOSES OF LAW AN INCLUDED MUNICIPAL OPERATOR TO BE KNOWN AS FOOTHILL TRANSIT 6.11 (a) ADOPTED RESOLUTION NO.2000-36 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE ENGINEER'S REPORT FILED PURSUANT TO SECTION 22623 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE WITH RESPECT TO THE CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 38; AND DECLARING ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR CERTAIN LANDSCAPING MAINTENANCE WITHIN SAID DISTRICT FOR FISCAL YEAR 2000-01; AND FIXING A TIME,AND PLACE FOR A HEARING OF OBJECTIONS - and directed the City Clerk to advertise the public hearing before the Council at the second regular meeting of June, 2000: (b) ADOPTED RESOLUTION NO. 2000-37: A RESOLUTION OF THE CITY COUNCIL OF THE CITY . OF DIAMOND BAR APPROVING THE ENGINEER'S REPORT FILED PURSUANT TO SECTION 22623 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE WITH RESPECT TO THE CITY OF DIAMOND iBAR ASSESSMENT DISTRICT NO. 39 AND " DECLARING ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR CERTAIN LANDSCAPING MAINTENANCE WITHIN SAID DISTRICT FOR FISCAL YEAR 2000-01; AND FIXING A TIME AND PLACE FOR A HEARING OF OBJECTIONS -and directed the City Clerk to advertise the public hearing before the Council at the second regular meeting of June JUNE 6, 2000 PAGE 9 CITY COUNCIL 2000. (c) ADOPTED RESOLUTION NO. 2000-38: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE ENGINEER'S REPORT FILED PURSUANT TO SECTION 22623 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE WITH RESPECT TO THE CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 41; AND DECLARING ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR CERTAIN LANDSCAPING MAINTENANCE WITHIN SAID DISTRICT FOR FISCAL YEAR 2000-01; AND FIXING A TIME AND PLACE; FOR A HEARING OF OBJECTIONS - and directed the City Clerk to advertise the public hearing before the Council at the second regular meeting of June, 2000. 6.12 (a) AWARDED CONSTRUCTION CONTRACT FOR BREA CANYON ROAD (BETWEEN PATHFINDER ROAD AND GOLDEN SPRINGS DRIVE) STREET REHABILITATION PROJECT - to Sully Miller Inc. in an amount not to exceed $672,000 and authorized a contingency amount of $67,000 for project change orders to be approved by the City Manager, for a total authorization amount of $739,000. (b) AWARDED CONSTRUCTION ADMINISTRATION/INSPECTION SERVICES FOR THE BREA CANYON ROAD (BETWEEN PATHFINDER ROAD AND GOLDEN` SPRINGS DRIVE) STREET' REHABILITATION PROJECT - to bemoan, Lundin & Associates in an amount not -to -exceed $35,144 and provide. a contingency amount of $4,000' for contract amendment(s) to be approved by the City Manager, for a total authorization amount of $39,144. 6.13 AWARDED CONTRACT TO SIGNAL MAINTENANCE INCORPORATED' (SMI) FOR THE REPAIR AND MAINTENANCE OF CITY OPERATED TRAFFIC CONTROL SYSTEMS - (1) authorized the Mayor to execute a five- year contract (FY 00-01 to FY 04-05) for traffic signal maintenance services with Signal Maintenance Inc., and (2) authorized staff to notify the L.A. County Department of Public Works to delete the traffic signals from Appendices "A" and "B of the existing agreement. 6.15 EXTENSION OF MAINTENANCE CONTRACTS: (a) EXTENDED GRAFFITI REMOVAL CONTRACT WITH GRAFFITI CONTROL SYSTEMS - for FY 2000/01 in an amount not to exceed $35,000 ($30 per site/ 1,160 sites). (b) EXTENDED AS -NEEDED STREET TREE PLANTING SERVICES WITH WEST COAST ARBORSTS, INC. IN THE AMOUNT NOT TO EXCEED $10,000 FOR THE 2000/01 FY. JUNE 6, 2000 PAGE 10 CITY COUNCIL (c) EXTENDED CITY-WIDE STREET TREE MAINTENANCE CONTRACT WITH WEST COAST ARBORISTS INC. - in an amount not to exceed $80,000 for the 2000/01, FY. (d) EXTENDED CITY-WIDE LANDSCAPE MAINTENANCE CONTRACT WITH TRUGREEN LANDCARE AND MAINTENANCE for FY 2000/01 in ; the amountof $243,398.10 and authorized a contingency not to exceed $80,000 for additional necessary work during the fiscal year. 6.16 (a) AWARDED CONTRACT FOR THE SAN LEANDRO/CHINOOK PLACE AND BAL4ENA/COVERED' WAGON DRIVE NEIGHBORHOOD IMPROVEMENTS PROJECT to David T. Wasden,, Inc. in an amount not to exceed $445,397.50 and authorized a contingency amount of $34,000 for project change orders to be approved by the City Manager, for a total authorization amount of $475,397.50. (b) AWARDED CONSTRUCTION ADMINISTRATION/INSPECTION FOR THE SAN LEANDRO DRIVEICHINOOK PLACE AND" BALLENA DRIVE/COVERED WAGON DRIVE NEIGHBORHOOD DRAINAGE IMPROVEMENTS PROJECT - to Dewan, Lundin & Associates in an amount not -to -exceed $18,352 and provided a contingency amount of $3,000 for contract amendment(s) to be approved by the City Manager, for a total authorization amount of $21,352. 6.17 GRANTED EASEMENT TO PAC BELL WIRELESS, LLC TO UTILIZE THE EXISTING SERVICE ROAD TO THE EASTGATE'WATER TANK SITE - and authorized the City Manager to execute the Agreement. MATTERS WITHDRAWN FROM CONSENT CALENDAR; 6.14 EXTENSION OF LICENSE AGREEMENT WITH COCA=COLA TO PROVIDE SODA MACHINES AT CITY PARKS - The City entered into a one-year agreement with Coca-Cola to provide soda machines at City parrs. The agreement period began August 1, 1999 and expires on July 31, 2000. Section 2' of the agreement states that it may be extended if both parties agree. Representatives from Coca-Cola have offered to extend the agreement with the same terms and conditions. During the first nine months of the agreement period, the City earned $4,993.76 and expended' an estimated $1,400 in electrical costs to operate the machines. I All other costs or the machines, including installation, service and maintenance, has been borne by Coca-Cola: Garry Stitt 'andShawn Hamilton, representing Coca-Cola, responded to M/O'Connor's concerns about -Coca-Cola adhering. to their contract. In addition, the income is substantially lower than anticipated.'; Mr. Hamilton stated that when service issues are brought to his attention, he responds in M ` ' � ')mw4cc4zuuw a timely manner. If there are machines that have experienced problems, Coca-Cola responds when they are made aware of the problem. A red s."°e.,ith.^toll free number for reporting service issues is posted on every~ machine. dispatched. The $5,000 revenue from the machines was generated over a - nine-month ~started on August 1, it was not until the, end of August/beginning of. - September that all of the vending machines were finally installed. Summer �ua generally the busiest time for vending machines and that the window of opportunity was missed during those summer months. He indicated that machines are serviced on an as -needed basis depending on the park and the usage. In response to C/Herrera, Mr. Hamilton stated that when a service call is� � a technician�� dispatched I the next day. ~°+~=g" Coca-Cola for one ` terms and conditions set:forth '-year, from August 1, 2000 to July 31, 2001, at the same in the original contract Motion carried by the /wxovvxq8 r^wmCall vote: - ;�uf[' ~~`�~. COUNCIL,_~~____-_ Chang,-"^__---' ._----` _,~.~~."~. ` ABSENT: �� ABSENT:�����m«^*� -mwox»e ' ^ ' . - OLD BUSINESS: 8.1 MATTER OF SELECTION OF A SOLID WASTE HAULER FOR THE CITY OF DIAMOND BAR - The City solicited proposals for exclusive collection and disposal of solid waste from qualified haulers. Four firms subm itted proposals: Athens Disposal, Universal Disposal, Valley Vista Disposal, and, Waste Management. The proposals have been evaluated and the proposing firms hav I e been interviewed. The final select -ion ofan exclusive franchisee is now being referred to the City Council. (Continued from May,16, 2000) WASTE HAULER PRESENTATIONS: 1) Ray Anderson, Waste: Management, commended the City for its process in selecting a waste hauler. All four haulers are good and capable operators providing quality service to1heir various communities. Only Waste Management can provide D.B. with the following benefits: Fully implement the cif)(s automated variable rate residential collection system in the summer and fall of 2000; AB939 requires municipalities to identify 15 years of disposal capacity - Waste Management owns, �6nd operates 15 Calif. disposal sites; Waste Management is the only hauler that owns and i JUNE 6, 200[} PAGE 12 CITY COUNCIL operates multiple transfer and recycling centers in So. Calif., Waste . Management is the only hauler who ;has consistently supported community activities and organizations; residents have voted with their pocketbooks to select Waste Management as their.provider; over 90%+ of residents and 70% of businesses have chosen Waste Management in an open and competitive system. The fact that such a large number of residents in D.B. have selected Waste Management as their trash hauler clearly demonstrates a strong vote of confidence. In a recent survey done by Waste Management, 12,298 cards were mailed to residents. 1476 were returned (12% return) over a holiday weekend' Of the residents who responded, 99.25% stated that they supported Waste Management as the City's waste hauler. In the past two days, Waste Management received an additional 366 survey cards, 365 of which were positive. In a second poll completed over the weekend by Public Opinion Strategies, 92% of residents surveyed stated Waste Management performs waste and recycling collection in a timely and dependable manner. Of D.B. residents who had called regarding trash and recycling problem, 95% stated that Waste Management handled their call promptly and courteously. To add to its customer service capabilities and to serve D.B., Waste Management wants to expand its current customer' service center. Waste Management is upgrading its current telephone' system from 27 trunk lines to 72 trunk lines including three T-1. lines for redundancy. Waste Management is fully automating its electronic message center, adding four new customer service representatives to help field D.B. calls, and expanding customer service hours to coincide with its hours of operation for normal business days and special events. In addition to these unique services that only Waste Management can provide, it has proposed the lowest residential rate of any qualified bidder. He asked that 'Council direct staff to negotiate a final contract with Waste Management and to bring that backto Council for final approval, Waste Management will dedicate the resources necessary to complete this process. Waste Management hopes that you take these issues seriously during the selection process. 2) [lave Perez,, Valley Vista, said that Valley Vista knows that the current D.B. customer Ease is very happy with its service and Valley Vista will insure that everyone is happy. Valley Vista has put forth some fine programs at very affordable rates in its proposal. He clarified that, although D.B.'s report shoves Valley Vista's rates as'being 10 year rates, those rates will be honored for the five year program as well, which would make Valley Vista the lowest (except for Mr. Blackbom's proposal) qualified_ bidder for the City's residential services and {possibly for commercial as well. He thanked Council for their, indulgence and the opportunity to provide a`proposal 3) Mark Blackborn Universal Waste Systems, thanked Council and staff for the fine RFP process. He, personally thanked the Council Members who visited his facility. He was proud to be in the company of his three, competitors. He believed that Universal Waste Systems JUNE 6, 2000 PAGE 13 CITY COUNCIL is the low bidder in the process. Universal Waste is qualified and looking for the opportunity to serve D.B. 4) Tommy Ouzoonlan, Athens Disposal, stated that Athens Disposal is a family-owned business that services more than 100,000 residences and businesses in this valley. He thanked Council for the opportunity to participate in this process, which has been the most thorough program his company had ever witnessed. Council has visited the facility and spent many hours with his company through this,process. He believed that the decision Council makes will benefit all of the residences and businesses in the City of D. B. Athens is a premiercompany, which met or exceeded all of the qualifications required by the FFP and by the company's interpretation, ranked #1 overall. The only other issue to be considered by Council is that of price. As previously stated, Athens is a very friendly negotiator. Additionally, the company's MRF and transfer station assures that the low price offered today will be maintained for many years to come, whether a - two- or three -can system is chosen. Athens stands ready to negotiate and answer any further questions. Dave Reynolds stated that it was a recommendation of the Solid Waste Task Force and it is spelled out in the Ordinance that was adopted by the City Council, that in order to have an incentive to recycle and reduce waste, that the City would have the variable rate system - three cans green waste, recycle container, and a variable size on the trash containers with a price differential that is significant enough to create the incentive_. Of the four hauler pries; two would create a significant incentive and he is sure that the haulers could speak to Council and negotiate those prices, but it is not in the spirit that has gone before.. All haulers would provide a green Waste collection program. However, with politics in Sacramento as they are, including alternative daily cover for: green` waste diversion credit has been bounced around for some time. With all of the pressure from local jurisdictions it would likely stay in place. However, with landfill closures and with the advent of; the number of green waste collection programs, there is probably more than what could be used as alternative daily cover, so a good question to the haulers would be "from the green waste standpoint, what are the assurances that D.B. will continue to get conversion credit and do you have any higher value uses as in green waste processing facilities and having a final compost product for beneficial land application." Also stressed by the Task Force, recycling services were to be provided to all multi -family complexes. In the interview process, was it stressed' that this service is mandatory: regardless of whether a multi -family complex chooses to participate. He reiterated the community's concern about three different trucks being used by each hauler for the program Clyde Hennessee again stated that he favors Waste Management and he appreciated their fine service. He recommended that Council adopt a bi- JUNE 6, 2000 PAGE 14 CITY COUNCIL annual review of the contract. He asked if D. B.'s Franchise Fee is cumulative. Since 1971, he has never had a problem disposing of bulky items with Waste Management. Don Gravdahl thanked Council for their due diligence in this matter. He believed that the three -barrel system will carry the brunt of the recycling program load. If Council; is concerned about reducing the diesel particulate, a two -barrel over a three -barrel system reduces the particulate by 33%. The two -barrel system would cost an overall $1 less. Dr. tarry Rhodes, said`that although he would like to see a two -competitor system in D.B., he will stay with Waste Management. C/Huff stated that, as the Chairman of the Solid Waste Task Force and a member of the six member City panel that interviewed the final four applicants, this has been a long anddifficultprocess. He expounded on the strengths and weaknesses of each of the flour haulers: C/Huff moved to negotiate with Waste Management for residential hauling and Valley Vista for Commercial hauling. Motion died due to lack of a second. C/Chang paid his respects to all four haulers. He spoke about his consideration of the four haulers and the City's intent to implement an exclusive hauler system. He explained why he believed that Waste Management's 1€1 year rate with a 5 year review of service quality is the best option for D.B. C/Herrera thanked C/Huff for providing an analysis of the subcommittee's review and evaluation of the four companies. She asked each hauler how they will conduct the customer education that will be necessary for the recycling. Dennis Chiapetta Operations Manager, Athens Disposal, described the public outreach program to be utilized by his firm. Mark Blackborn, Universal Waste, described his company's public outreach program Dave Perez, Valley Vista} explained his firm's public outreach program Ray Anderson, Waste Management, explained his company's public outreach program'. C/Herrera asked if Waste Management's offer of a 1© -year rate with a review after five years would stand if the Council selected Waste Management to JUNE 6, 2000 PAGE 1`5 CITY COUNCIL provide residential service and selected another hauler to provide commercial service. Ray Anderson, Waste_ Management, responded to C/Herrera that his company believes there may be better opportunities in the commercial side, in D.B. based on the pricing. He did not believe that it is fair to the companies who have bid and gone through a process or those who decided not to bid to come back at the 11th hour and ask them to do something differently. MPT/Ansari believed that everything is negotiable. She expressed concern about reaching the 50% diversion rate and explained why she might prefer a two -barrel system., However, this was not the path selected by the Council's Solid Waste Task Force, nor was it the intent of AB 939. She commended the haulers for their individual strengths. She did not like a monopoly. Residents have been very clear that they do not want more than one hauler servicing a residential area. She was also concerned about education, which all four haulers adequately addressed. Further, she was concerned about the AQMID requirements for the CNG trucks and indemnification in the event D.B. did not reach its 505 conversion. Her 'primary concern its the 5 -year discontinuance. Waste Management has repeatedly stated that they will stay for the five years. She concurred with C/Hu€f's proposal to split the service between two haulers with Waste Management serving the single family residences with the commercial hauler being Valley Vista. She; said that she would second C/Huff's motion. CM/Belanger responded to M/O'Connor that the four haulers have presented bids and not contracts. Under the law, Council has the authority to negotiate without going out to bid: CA/Jenkins concurred with CM/Belanger. He believed that the City retained sufficient flexibility in the RFP document to arrange for a split or for a single contract. He did not believe there would be any necessity, legal or otherwise, to go out to bid again. M/O'Connor thanked the waste haulers for their participation in this process. She reminded her colleagues that Waste Management has 90% of the City's business due to mergers. She stated that'Council would be remiss if it did not address the five-year discontinuance issue. As previously stated, it is, important to the residents that trucks be eliminated from residential neighborhoods. Customer service, will be a critical component` of any contract negotiations: C/Huff took exception with a statement made by Ray Anderson, Waste Management, in response to a question rby C/Herrera: In fact, there have been changes on both sides of the fence and negotiations are ongoing until JUNE 6, 2000 PAGE 16 CITY COUNCIL a contract is let. C/Chang believed a monopoly is appropriate in this situation. 70% of the commercial business chose Waste Management as their hauler and now the City is forcing there to change-, He believed that by selecting a single hauler, the truck traffic will be reduced in the community. If negotiations stall between the two haulers, the Council will have to reconsider the matter. CM/Belanger responded to M/O'Connor that if "The Country Estates" residents have bins, they are considered to be commercial accounts. If they do not have bins, they are considered to be residential accounts. The distinguishing factor is the type of container that is used. Certain multi- family residential will also be considered commercial under the contract. C/Huff moved, MPT/Ansari seconded, to direct staff to negotiate with Waste Management to provide :exclusive service for residential and Valley Vista to, provide exclusive service for commercial at the 10 year rate. Motion carried 4-1 by the following Roll Call vote: AYES: COUNCIL MEMBERS - Herrera, HUFF, MPT/Ansari, M/O'Connor NOES: COUNCIL MEMBERS -Chang ABSENT: COUNCIL MEMBERS - None RECESS: M/O'Connor recessed the meeting at 10:09 p.m. RECONVENE: M/O'Connor reconvened the meeting at 10:17 p.m. 7. PUBLIC HEARINGS; 7.1 (a) RESOLUTION NO. 93-66b AMENDING THE POLICIES, PROCEDURES AND REGULATIONS FOR THE USE OF FACILITIES OPERATEDBY THE CITY OF DIAMOND BAR - The Parks and Recreation Commission reviewed the Park Use Policies and recommend two significant policies: (1) Charge for Picnic Reservations in City Parks (2) Charge for reserved use of outdoor athletic facilities at Lorbeer Middle School. The purpose of these charges is to recover the costs related to providing these services. (b) RESOLUTION NO. 93-67A: ESTABLISHING FEES AND CHARGES FOR RENTAL OF PUBLIC FACILITIES - If Council adopts the revised Park Use Policies, adoption of this resolution will result in establishment of the following new fees: (1) Park Picnic Reservations - $25.00 per four hour period of use; (2) Lorbeer Middle School Athletic Field Reservations - $12.00 per hour light charge and $5.00 per hour without lights. The intent of these fees is to recover the costs related to providing these services to the community. Estimated total annual revenue for these new proposed fees is $24,500. JUNE .6, 2000 PAGE 17 CITY COUNCIL M/O'Connor opened the Public Hearing. Martha Brucke believed picnics belong in parks and ath-letic events belong in schools. After a great deal of consideration, she decided she was opposed to this Resolution. It is wrong to charge people to picnic in the parks unless it is a very large group (175 or so). D.B. is supposed to be able to support its parks. Jeff Koontz, Executive Director, Chamber of Commerce, pointed out that the Chamber paid a fee to the City to reserve Peterson Park for its Casino Night held last April. Following discussion, C/Herrera moved, M/O'Connor seconded, .to adopt Resolutions 93-66B and 93-67A, eliminate the charge for picnic reservations in City parks and implementing, in Paragraph b, a requirement for a $12/hour light charge and a $5/hour change without lights at Lorbeer Middle School. Motion failed by the following Roll Call vote: AYES: COUNCIL MEMBERS - Herrera, M/O'Connor NOES: COUNCIL MEMBERS - Chang, Huff} MPT/Ansari ABSENT: COUNCIL MEMBERS - None C/Huff moved, MPT/Ansari seconded, to adopt Resolutions 93-66B and 93- 67A, include the. charge for picnic reservations for non-residents of D.B. in City parks in the amount of $25, with no charge for lights at Lorbeer Middle School to residents or non-resident club teams, but charge for-profit non- resident club teams. Staff was directed to report the results of these resolution implementations in approximately one year. Motion carried by the following Roll Callvote. AYES: COUNCIL MEMBERS - Herrera, Huff, MPT/Ansari NOES: ' COUNCIL MEMBERS - Chang, M/O'Connor ABSENT: COUNCIL MEMBERS - None 7.2 FISCAL YEAR 2000-•01 MUNICIPAL BUDGET - The proposed budget reflects General Fund Resources in the amount of $15,769,955 and General Fund Expenditures in the amount of $14,701,490 for a net projected increase in General Fund balance of $1,068,465. Since the Study Session on May 16, the State Controller's Office has provided revenue budget estimates for Motor Vehicle In -Lieu and Gas Tax Revenues. These numbers have been incorporated into this version of the budget. In addition, the Special Funds Budget is included. M/O'Connor opened the Public Hearing. There being no testimony offered, M/O'Connor continued the matter to the JUNE 6, 2000 PAGE 18 CITY COUN=CIL June 20, 2000 meeting. 9. NEW BUSINESS: 9.1 RESOLUTION NO. 2000-39- P RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING PLANS AND SPECIFICATIONS FOR SPORTS FIELD LIGHTING AT PANTERA PARK, IN SAID CITY AND- AUTHORIZING NDAUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS - Ball field lighting at Pantera Park.is<one of the highest - ranked priorities listed in the Parks Master Plan. Plans and specifications have been developed and reviewed and :are prepared to go to bid. The engineer's estimate for construction is $2861800. A total of $328,000 in Park Development funds has been requested in the proposed 2000101 FY budget for this project. Neighborhood meetings about this prgject were held in 1995 and again in March, 2000. The neighbors have expressed concerns about noise, parking and traffic that park activities would bring into the neighborhood. Ball field lighting use is restricted by the Park's Conditional Use Pen -nit (CUP) to 8:00 p.m Sunday through Thursday; and to 9:00 p.m. on Friday and Saturday. The intent of this scheduling restriction is to serve as a compromise between ther needs of the overall community and the needs of the immediate neighborhood. Staff's goal for this project is to have the lights operational by the end of daylight savings. time in October 2000. Martha Bruske did not believe exceptions can be made for individual neighborhoods. The same rules have to apply to every park. Dave Reynolds agreed with Mrs. Bruske that park use has to be applied evenly throughout the City. Peterson Park has been trampled due to overuse. Nighttime activities treed #o be more evenly distributed. However, he was concerned about the photos presented by Mr. and Mrs. Ackerlind. When changes are made to''parks that may affect security, it must be monitored carefully. C/Huff moved, MPTIAnsari seconded, to adopt Resolution No. 2000-39 and authorized and directed the City Clerk to advertise to receive bids. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS Chang, Herrera Huff, MPT/Ansari, M/O'Connor NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS None 9.2 APPROVED FIRST READING OF ORDINANCE NO. 04(2000); AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING THE CITY OF DIAMOND BAR MUNICIPAL CODE BY ADDING CHAPTER. 8.25, RELATING TO VECTOR CONTROL AND MANAGEMENT JUNE 6, 2000 PAGE 19 ' CITY COUNCIL - The; -Greater L.A. County Vector Control District has requested that an ordinance be established that would allow City authorized personnel and the Vector Control District to abate or require abatement of feral bees and other vector infestations from public and private property, when necessary for public health and safety concerns. The Ordinance seeks to minimize the potentiair public health threat associated with Africanized HoneyBees within the City. Martha Bruske agreed with the Ordinance and asked who would pay for the service. If she has bees at her house, who does she call and will she have to pay for the service. CM/Belanger responded that the Ordinance authorizes the Vector Control District to enforce the Ordinance. Individuals currently pay for the cost of the Vector Control District in their property tax. C/Ansari moved, C/Huff seconded to approve for first reading by title only and waive full reading of Ordinance No. 04(2000) Amending the City of Diamond Bar Municipal Code by adding Chapter 8.26, Relating to Vector Control and Management. Motion carried by the following Roll Call vote: AYES`. COUNCIL MEMBERS Chang, Herrera, Huff,`MPT/Ansari,, M/O'Connior NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS'- None 9.3 CONSIDERATION OF APPOINTMENT OF "EAST ENL? PROJECT" ADVISORY COMMITTEE - The City of . Industry has circulated' a Draft Environmental Impact. Report (DEIR) related to the proposed East End Project. The project consists of .6.6 million sq. ft. of industrial and commercial development. The Draft'EIR indicates that there will be impacts on D.B. streets and upon property, owners. Council is considering the establishment of an advisory committee related to the project. MfO'Connor appointed herself and C/Huff as Council Member representatives to the Advisory Committee. She requested that homeowners in the affected area submit names for Council selection to the East End Project Advisory Committee: Martha Bruske agreed that this is al major issue for D.B.She did not want to see a repeat of the Lanterman Advisory Committee because they do not report back to the community unless Sue Sisk makes a statement. She believed this is a different situation. In both cases there is an EIR but the City has not put ads on Channel 12 and it has not communicated with the people. Therefore, she is not certain that an Advisory'. Committee will help. She did not foresee any change in the outcome; D.B. is surrounded by the JUNE 6, 2000 PAGE 20 CITY COUNCIL very powerful City of Industry. A road through Tonner Canyon involves; an agreement with the City of Industry so what is going to be the tradeoff. She believed the best course, of action is to actively plan mitigation to the impacts on businesses and residents and she did not believe it could be done through an Advisory Committee. She instead recommended the Council consider holding Town Hall meetings in every neighborhood and seek suggestions from the residents and from the Chamber of Commerce. Finally, do not allow a General Plan amendment to open Washington Street. Jeff Koontz, Executive Director, Chamber of Commerce, stated that for those people who watch the Channel 12 program just prior to this City Council meeting, the entire one-half hour show was dedicated to the ramifications of the Industry East project. He agreed with Mrs. Bruske that the project is probably a "done deal." He believed that D.B. probably does not need to do the mitigation that the City of Industry would like it to do since the project gains D.B. nothing. The Chamber of Commerce is totally opposed to the project as put forth and the Chamber will do all it can to help get the word out to the public. M/O'Connor agreed that businesses should be represented on the Advisory Committee.She stated that she received a call from the City of Industry yesterday in response to D.B.'s response to the EIR along with numerous letters, e-mails and calls from residents living` in close proximity to the project. Industry has instructed their traffic consultants to review the impact of keeping Washington St., which she viewed as a positive step. C/Herrera stated that the development of this Advisory Committee was at the request of many affected residents who wanted information, clarification, guidance and suggestions on how to proceed from the .Council_ She believed that Council is responding to the request of those residents in developing this committee. RECESS TO REDEVELOPMENT AGENCY: MIO'Connor recessed the City Council meeting to the Redevelopment Agency meeting at 11:15 p.m: RECONVENE CITY COUNCIL MEETING. MIO'Connor reconvened the City Council meeting at '11:17 p.m: 10. COUNCIL SUB -COMMITTEE REPORTS AND MEMBER COMMENTS: C/Herrera stated that Lanterrnan Advisory Committee meetings are public meetings and she and CM/Belanger report on what occurs at these meetings at almost every City Council meeting. The Committee is Advisory to Council to give input on the proposed Lanterman Expansion Project. As the community is well aware, the matter is in a holding pattern at this time. JUNE 6, 2000 PAGE 21 CITY COUNCIL C/Chang stated that June is Asian Pacific Month. He spoke about several celebrations he attended in recent days, including two that were held in D, B. He and CM/Belanger attended the'SCAG meeting in Sacramento on behalf of the City. CM/Belanger hand carried 200 plus letters seeking support of the Lanterman 15= point document, which were given to the city's lobbyist. That evening, they attended a dinner during which they met several Legislators, Assembly Members and Senators from whom they requested support of D.B.'s position with respect to Lanterman._ C/Huff responded to a prior speaker indicating that the City undertook a very lengthy process with respect to the matter of a Community Center. One of the high priorities of the task force was to keep the center close to the center of the -community. A speaker spoke about the Metrolink overflow parking on Washington St. and C/Huff said he believes it would be helpful for D.B. to establish a dialogue with the City of industry to determine Industry's plans are for Metrolink and to also determine the ridership. He suggested that the City request that the City of Industry remove the red curbing along their portion of Brea Canyon Rd At a ;prior Alameda Corridor East meeting, the group moved the Brea Canyon Rd. crossing to its second phase and in its place, Nogales will be completed' in the first phase. He had the privilege of working -at the Irwindale Speedway on Saturday on behalfof the D.B.H:S, Marching Band fund raising effort. He, M/UConnor and CM/Belanger today toured Diamond Ranch High School. It is a spectacular facility and a tribute to the community. He encouraged residents to visit the site. It should not go unsaid that D.R.H.,S. was made'possible by the Gity of Industry. D.B. did not inherit low- income housing with the school. MPT/Ansari said she had been very involved in the storm water runoff issue during the past few weeks. Tomorrow, she will testify before the State's Regional Water Board on storm water runoff representing the 33 cities that appealed the January 26 decision. Last Thursday, she was elected Vice -Chair of the Energy Environment Committee, which means that next year she will be the Chair. She was also appointed to ° the Executive Board, which is involved with policy making. She is finished with her So. Calif. Leadership class and she will graduate on Thursday at the City Club. Last weekend, she was inSacramento and had an ;opportunity to Speak with several legislators concerning Lanterman. In recognition of D -Day (June 6) she thanked all of the veterans who served their country. in the, armed forces. She will travel to New Jersey on Friday to join in the celebration of the occasion' of her mother's 80th birthday. She will return to D.B.in about 10 days. WO'Connor congratulated MPT/Ansari on her completion of the So. Calif." Leadership course. She reported that she received a letter of resignation from Eileen Tillery as a member of the D. B. Community Foundation. She asked that the June 20 City Council agenda include an item related to, appointment of a replacement for Mrs. Tillery. CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION FEBRUARY 10, 2000 CALL TO ORDER: Chairman Morris called the meeting to order at 7:07 p.m. at the South Coast Air Quality Management District Hearing Board Room, 21865 East Copley Drive, Diamond Bar, California.' PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Commissioner Leonard -Colby: ROLL CALL: Commissioners: Chairman Roland Morris, Vice Chairman Arun Virginkar, and Commissioner Joyce Leonard -Colby Commissioner Scott Lin arrived at 7:20 p.m. Commissioner Jack Istik was excused, Also Present were; David Liu, Deputy Director of Public Works, Rose Manela, Associate Engineer; Sonya Joe, Development Services Assistant; Linda Smith, Development Services Assistant; John'Ilasin, Engineering Technician; Sharon Gomez, AdministrativeSecretary and`,Deputy Tim Perkins. I APPROVAL OF MINUTES: A. Minutes of January 13, 2000: VC/Virginkar'moved, Chair/Morris seconded, to approve the minutes of the regular meeting of January 13, 2000 as submitted. Motion approved with the following Roll Call vote: AYES: COMMISSIONERS: VCNirginkar, Chair/Morris NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: Leonard -Colby ABSENT: COMMISSIONERS: Istik H COMMISSION COMMENTS: None I FEBRUARY 10, 2000 PAGE 2 T&T COMMISSION III CONSENT CALENDAR: None IV OLD BUSINESS: A. Fiscal Year 1999-2000 Goals and Objectives of the Traffic and Transportation Commission. AE/Manela presented staff's report. Staff recommends that the Traffic and Transportation Commission review the Fiscal Year 1999-2000 Goals and Objectives listing and provide further input to staff. The Commission concurred and approved the revised list. The Commission further requested a joint discussion meeting with the City Council. V NEW BUSINESS: A. Consideration of multi-way stop signs at the intersection of Pathfinder Road/Peaceful Hills Road. AE/Manela presented staffs report. Staff recommends that the Traffic and Transportation Commission receive public input and discuss the conditions at the intersection of Pathfinder Road/Peaceful Hills Road. Julie Chang, 20781 Missionary Ridge, stated that the area has very heavy traffic which includes school bus stops and Ronald Reagan Park and that the; area presents safety hazards. She feels that it is necessary to have traffic signal lights at that intersection. Chair/Morris asked that in staffs prioritization presentation to City Council that it be noted that this intersection has school bus stops and to take into consideration the number of residents in the area and the amount of traffic feeding out into this intersection. VC/Virginkar asked that staffs prioritization also take into consideration the safety issues and amount of traffic at Ronald Reagan Park. This area presents a potential safety concern for people who wish to cross Pathfinder Road at Peaceful Hills Road to access the park. VC/Virginkar moved, C/Leonard-Colby seconded to recommend to the City Council the installation of multi-way stop signs at the intersection of Pathfinder Road/Peaceful Hills Road six months prior to installation of a traffic signal at Pathfinder Road/Peaceful Hills Road which is recommended to be included in the Fiscal Year 2000-2001 Budget. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Leonard-Colby, Lin, VC/Virginkar, Chair/Morris FEBRUARY 10, 2000 PAGE 3 T&T COMMISSION NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Istik Chair/Morris requested that this matter be included in the joint Traffic and Transportation/City Council meeting. B. Consideration of multi -way stop signs at the intersections of Highland Valley Road/Overlook Ridge Road and Highland Valley Road/Flintlock Road. DSA/Smith presented staffs report. Staff recommends that the Traffic and Transportation Commission receive public input and discuss conditions at the intersections of Highland Valley Road/Overlook Ridge Road and Highland Valley Road/Flintlock Road. Marsha Goodman, 23757 E. Highland Valley Road, said she finds it very difficult to exit from her condominium complex onto Highland Valley Road because cars travel the street, at a high rate of speed. In addition, the swim club is very busy during the summer and there are a number of children in the area. Also, senior drivers are trying to get in and out of their apartment complex. A number of people who reside at or visit the condominium complex park on the street which blocks the view from the ingress/egress. She would appreciate any help the Commission can offer. Chair/Morris referred the Commission to a letter from Mr. Watkins who voicedhis opposition to stop signs on Highland Valley Road which he believes would increase the likelihood of traffic accidents at the intersection. Chair/Morris said he drove the area today in the rain and agrees with Mr. Watkins. He suggested that the Commission consider placing botts dots in the area of the Swim Club. He also suggested that signage indicating grade percentage and recommended use of a lower gear. olby said that although "watch for children" signs might be helpful in the area of the Swim Club, she is concerned about the plethora of signs and their negative aesthetic impacts. � S pacts. She suggested consideration of additional enforcement and use of the speed trailer on the street. Chair/Morris requested that staff look at traffic counts during July; C. Keep Clear Zones on Grand Avenue at Cahill Place and at Cleghom Drive. DSA/Joe presented staff's report. Staff recommends that the Traffic and Transportation Commission receive public input and discuss the conditions on Grand Avenue at Cahill Place and at Cleghorn Drive. FEBRUARY 10, 2000 PAGE 4 T&T COMNIISSION Stan Granger, 23 800 Gold Nugget Avenue, stated that prior to the re -paving of Grand Avenue, this intersection had "keep clear" lines painted at the intersection. He has not used the intersection for years because he cannot get onto Grand Avenue at 7:00 a.m. The right turn arrow on Grand Avenue appears to point to Cleghorn Drive. However, motorists routinely use the right turn lane as a through lane and you cannot always depend on people to make the designated right turn. He asked that the "keep clear zone be reinstated. Deputy Perkins stated that at 6:40 a.m, this morning he directed his deputies to patrol the area. Eleven people were cited for violating Code 22101D. He concurred with Mr. Granger that at 7:00 a.m. even though traffic was flowing through the signal and traffic was" honing properly, it did back up to a certain point where it did not allow traffic to exit off of Cleghorn Drive onto eastbound Grand Avenue. DDPW/Liu stated that it is likely that the "keep clear" zone was installed by the County of Los Angeles prior to the City's incorporation. Staff will research this matter for the Commission. D. Consideration of multi -way stops at the intersection of Summitridge Drive and Thunder Trail. AE/Manela presented staff's report. Staff recommends that the Traffic and Transportation Commission receive public input and discuss the conditions at the intersection of Summitridge Drive and Thunder Trail. Commissioners expressed their frustration with the fact that all 42 vehicles observed by staff in the a.m. hours this morning were speeding well above the posted: speed limit of 25 mph and the fact that in spite of the fact that residents were notified about tonight'.s meeting, no members of the public were present to speak about this concern. There was no one present who wished to speak on this matter. The Commission asked staff to look at the minutes of prior meetings wherein this matter was extensively discussed and that the issue be tabled until such time as additional public input is offered. Deputy Perkins stated that he accompanied AE/Manela this morning on her site visit to this intersection. The majority of vehicles were traveling at the higher rate of speed. He further stated that this intersection presents a speeding problem and he will assign enforcement to the area. Chair/Morris asked that this intersection be placed on the speed trailer list FEBRUARY 10, '2000 PAGES T&T COMMISSION DDPW/Liu responded to Commissioners that staff Will contact residents who previously expressed their concerns and encourage them to contribute their thoughts on this matter to the Commission for further consideration: VI STATUS OF PREVIOUS ACTION ITEMS: None VII ITEMS FROM COMMISSIONERS: C/Lin stated that this will be his last meeting as a Commissioner of the Traffic and Transportation Commission. He feels that the Commission has achieved a great deal in the past year including installation of stop signs, center lines, red curbs. and synchronization of traffic lights on Diamond Bar Boulevard which has drastically improved the traffic on that street. He has other commitments and cannot continue in his present capacity. He hopes that just as he has, the new Commissioner will find into be compatible and easy to work with this group: VIII ITEMS FROM STAFF: A. Verbal Presentation: Monthly Traffic Enforcement Update for January, 2000. Oral report by Deputy Perkins. He asked that Commissioners provide staff with special requests for location of the speed trailer. ]X INFORMATIONAL ITEMS: A. Future Agenda Items: 1) Consideration of three-way _stop on Gold Nugget Avenue at Grubstake Drive on March 9, 2000. B. Verbal Presentation Update on Metrolink Expansion Park and Ride Lot DDPW/Liu stated that the City of Industry's City Engineer indicated to hum that they are looking to possibly remove the knoll at the northeast end of the Park and Ride lot as part of rough grading for a proposed industrial/commercial project that is currently under review by the City of Industry which may provide expansion of the current parking lot from 730 spaces to 1330 spaces. X SCHEDULE OF FUTURE CITY MEETINGS AND EVENTS: As agendized. FEBRUARY 10, 2000 PAGE 6 T&T COMMISSION ADJOURNMENT: C/Leonard-Colby moved, VCNirginkar seconded, to adjourn the meeting. 'There being no further business to come before the Traffic and Transportation Commission Chair/Morris adjourned the meeting at 8:34 p.m. Respectfully, /s/ David G. Liu David G. Liu Secretary Attest: /s/ Roland Morris Chairman Roland Morris CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MARCH 9, 2000 CALL TO ORDER: Chairman Morris called the meeting to order at 7:12 p.m. at the South Coast Air Quality Management District Hearing Board Room, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Commissioner Istik. ROLL CALL: Commissioners: Chairman Roland Morris, and Commissioners, Jack Istik and Joseph Kung. Vice Chairman Arun Virginkar and Commissioner Joyce Leonard -Colby were excused. Also Present were: David Liu, Deputy Director of Public Works, Rose Manela, Associate Engineer; Sonya Joe, Development Services Assistant; Linda Smith, Development Services Assistant; Frank Hess, Public Works Supervisor; and Sharon Gomez, Administrative Secretary. I ADMINISTRATION OF OATHOF OFFICE FOR TRAFFIC AND TRANSPORTATION COMMISSIONERS: The oath of office was administered by Lynda Burgess, City Clerk. II REORGANIZATION OF THE TRAFFIC AND TRANSPORTATION COMMISSION: Continued to the meeting of April 13, 2000. III APPROVAL OF MINUTES: A. Minutes of February 10, 2000. Continued to the meeting of April 13, 2000. IV COMMISSIONCOMMENTS: Chair/Morris introduced newly appointed Traffic and Transportation Commissioner Joseph Kung. V PUBLIC COMMENTS: Keith Cunday, 2429 Harmony Hill Drive, requested that "no right turn 8:30 a.m. to 9:30 a.m." and no right turn 2:45 p.m. to 3:30 p.m." be posted on Evergreen Springs at Harmony Hili Drive, across from, Evergreen Elementary School, VI CONSENT CALENDAR: None VIII NEW BUSINESS: A. Consideration of a crossing guard on Forest Canyon Drive at Paul C. Grow Park for Quail Summit Elementary School. DSA/Smith presented staff's report. Staff recommends that the Traffic and Transportation Commission approve the, crossing guard on Forest Canyon Drive at Paul C. Grow Park for Quail Summit Elementary School. Alan Ray, 23294 Forest Canyon Drive, was asked by Chair/Morris why the Commission not consider the location of this temporary crosswalk directly adjacent to his property from the corner of the parking lot at the park as opposed to mid -block: Alan Ray responded that it is a very sloping area and vehicles move at a rapid pace. It would be difficult for people to see the crossing guard as well as, vehicles that are stopped on the downward slope. He would have no problem with the crosswalk being placed adjacent to his property. However, he wants to make sure that the children are safe and he believes that if that is on the flatter area which is the area being proposed he would concur. He said he is concerned about traffic patterns and the narrowness of the street. The upper portion just off of High Bluff Road is not a problem because there are houses only on one side of the street. However, in the morning, people are coming from the upper portion of the tract and proceeding downhill. If people are being diverted to go up Forest Canyon Drive it will cause a - bottleneck just west of the lower part of the driveway. Currently, it is a very difficult area to get through. Jeri Mullen, Quail Summit Elementary School Principal, said she has been the Principal of the school for just this year. This request is an attempt to spread the traffic to a wider area so that there are more choices for student drop off and to shorten the time that parents are backed up for drop off and pick up. She believes that the problem of having so much traffic come down High Bluff Drive can be solved by first having the crossing guard at the park entrance and by opening up both of the parking lots that are situated in front of the school. She is working with Deputy Perkins to obtain installation of two signs: A "Left Turn Only" at the first parking lot so that parents would come into the parking lot, make the circle, and proceed back down to Diamond Bar Boulevard. The upper parking lot would be a third choice for parents 'ifthey did not want to drop `off atthe park crossing guard location. The school would like to ,T MARCH 9, 2000 PAGE 3 T&T COMMISSION route most of the traffic coming from Diamond Bar Boulevard to a right turn onto Meadowglen Road, go up around the school to Forest Canyon Road, go onto one of the other streets in the area and come down High Bluff Road and go into the more easterly parking lot, make the turn and come out where there would be a "Right Turn Only" sign placed. In that way, there would not be -the congestion in the front of the school where the existing crosswalk is located and. C/Istik said he believes it is time to revisit the School Traffic Study. In response to C/Kung, DDPW/Liu stated that the historically, the City pays for school crossing guards. The City has been working, with the school districts to identify the circulation patterns and ingress/egress issues: Chair/Morris moved, C/Istik seconded, to approve the crossing guard on Forest Canyon Drive at Paul C. Grow Park for Quail Summit Elementary School and request that staff check with other elementary schools to determine whether they have similar needs. C/Istik said he has a general concern about mid -block crosswalks. Chair/Morris suggested that parents be allowed to give their input regarding the location of the crosswalk during the school's scheduled parent's night on March 23: DDPW/Liu stated that staff will be in attendance for the parent's night on March 23. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Istik, Kung, Chair/Morris NOES COMMISSIONERS: None ABSENT: COMMISSIONERS: Leonard -Colby, VCNirginkar VII OLD BUSINESS: B. Consideration of multi -way stop signs at the intersections of Chestnut Creek Road/Evergreen Springs Drive, both (south and north) Chestnut Creek Road/Tierra Loma Drive, Presado Drive/Chestnut Creek Road, Bella Pine Drive/Los Cerros Drive, Bella Pine Drive/Cliffbranch Drive and Bella Pine and Leaning Pine Drive. , DSA/Smith presented staff's report. She stated that on February 15, 2000, the City Council approved only the red curbing installation. Further, the City Council recommended that the matter of stop signs on Chestnut Creek Road and Bella Pine Drive be returned to the Traffic and Transportation for further consideration. Staff is providing additional traffic accident and speed MARCH 9, 2000 PAGE 4 T&T COMMISSION statistics for Bella Pine Drive to aid in this discussion. She stated that staff received two calls from residents who are unable to attend tonight's meeting; Irene Hopper, 21472 Bella Pine Drive, encourages the Commission to recommend a stop sign at Evergreen Springs Road and' Chestnut Creek Road. A resident living at 2015 Tierra Loma requests multi -way stop signs be installed on Presado Drive at Chestnut Creek Road. Staff recommends that the Traffic and Transportation Commission receive public input and discuss the conditions at Chestnut Creek Road/Evergreen Springs Drive, both Chestnut Creek Road/Tierra Loma Drive, Chestnut Creek Road/Presado Drive, Belle Pine Drive/Wellspring Drive, Bella Pine Drive/Leaning Pine Drive, Bella Pine Drive/Cliffbranch Drive, Bella Pine DriveNiento Verano Drive and Bella Pine Drive/Los Cerros Drive, C/Istik said he believes the Commission should consider recommending a neighborhood traffic study for this area of concern. Heather Jauregui, 2037 Chestnut Creek Road, stated that on April 20, 1999, a guest at her home was parked in front of her house (which is on the curve) and a Diamond Bar High School student_ hit and totaled the vehicle. She does not allow her children to play in the front yard because of the speeding cars on Chestnut Creek Road. She lives on the corner of Chestnut Creek Road just past Tierra Loma Drive. Eileen Ansari, 1823 S. Cliffbranch Drive, said she lives on the corner of Cliffbranch Drive and Bella Pine Drive. She is concerned that cars proceeding up Cliffbranch Drive turn right on Bella Pine Drive and pick up speed to the next stop sign which is at the end of Los Cerros Drive. She is most concerned about cars that pick up speed after stopping at the corner of Fern Hollow Drive and Los Cerros Drive. Cars are coming down Los Cerros Drive onto Bella Pine Drive speed at such a rate that they leave tire skid marks on the corner. With the fast moving on -coming traffic, she has a very difficult time entering and exiting her driveway. The speed trailer should be on the uphill side of Bella Pine Drive instead of the downhill side. She is particularly concerned about the cut through traffic from the high school. She concurs with C/Istik that a neighborhood traffic study might be beneficial. Wale Alofe, 1966 Chestnut Creek Roads said he is concerned about the visibility at Presado Drive and Chestnut Creek Road and he recommends the installation of a three-way stop sign at that intersection. In addition, a three-way stop is needed at the north section of Tierra Loma Drive and Chestnut Creek Road. He believes that vehicles pick up speed when proceeding down Chestnut Creek Road from the area between Cliffbranch Drive and Evergreen Springs Drive. He asked the Commission to consider installation of a three-way stop at the intersection of Cliffbranch Drive and Bella Pine Drive. Mohan Lalvani, 2000 Chestnut Creek Road, pointed out that there have been fouraccidents in the MARCH 9, 2000 PAGES T&T COMMISSION last five years even though they may not have been reported. The real traffic problems in this area began when Diamond Bar Boulevard was opened up to Chino Hills traffic about five years ago. He is very disturbed about the traffic situation and delayed a trip overseas in order to give his testimony this evening. Patricia Marinovich, 2003 Chestnut Creek Road, said that this matter has been ongoing since November and she is present to listen to the testimony and discussion and get some action. The residents do not want to wait until someone is injured for the City to take action. Leana Pincher, 213 5 Tierra Loma Drive, has lived in Diamond Bar for six years. There has always been a site problem at Presado Drive and Chestnut Creek Drive and it seems to have gotten worse due to the density of population in the condominiums. The curbs have been painted and it has helped with the site problem. She is not certain about stop signs at Tierra Loma and Chestnut Creek Drive. Perhaps a neighborhood traffic study would help to determine if they are necessary. However, stop signs are definitely needed at Presado Drive and Chestnut Creek Road. People speed through her neighborhood: and they speed down Chestnut Creek Road. She tries to avoid the high school at all costs during the morning hours so she goes through C1iflbranch Drive or she uses Evergreen Springs Drive hoping she will be the next car that gets to turn right. She is appalled that there are U-turns in the middle of Pathfinder Road during school hours in both directions. The left-hand turns into the high school have helped a great extent. However, she believes that it would be helpful if no left hand turns were allowed at certain times of the day from Pathfinder Road onto Evergreen Springs Drive. She favors installation of stop signs at Presado Drive and Chestnut Creek Road. Carlos Torres, 2005 Tierra Loma Drive, said that he has firsthand knowledge of the traffic on Tierra Loma Drive at Chestnut Creek Drive since he can view the corner from inside his residence. He would like for the Commission to reconsider placing a stop sign at the corner of Tierra Loma Drive and Chestnut Creek Road. He agrees that stop signs do not stop speeders from speeding_ However, he believes that a stop sign placed in the middle of a long downhill stretch would slow the momentum of the cars. He has observed that most vehicles do not apply their brakes going down Chestnut Creek Road. Bill Martin, 2024 Chestnut Creek Road, has lived in his home for 26 years. He concurs with installation of stop signs at Presado Drive and Chestnut Creek Road. He is concerned about the uphill speed of the traffic on Chestnut Creek Road. ,Although they are not recommended, he believes speed humps would help to slow the traffic. He favors a neighborhood traffic study for the area. He said that he observed a traffic enforcement officer in the area from about 4:00 to 4:3)0 p.m. If a traffic enforcement officer was in the area from 7:00 a.m. to 7:30 a.m. and from 2:00 to 3:00 pm. during school traffic hours, he could write a lot of tickets. r MARCH 9, 2000 PAGE G T&T COMMISSION Ed Bennett, 2147 Chestnut Creek Road; said his house is at the bottom of Chestnut Creek Road. He does not believe a stop sign at Presado Drive and Chestnut Creek Road is the answer. He believes that a stop sign will snarl traffic and be a nuisance. There is a sign on the downhill side of Presado Drive. When he arrives home at 6:30 a.m. the high school students are already coming down Diamond Bar Boulevard, making a right on Morning Canyon Road,a left on Presado Drive and proceeding up Chestnut Creek Road to avoid the traffic on Pathfinder Road. He concurs that the uphill speed is definitely a problem. Stop signs will not slow down the traffic. The street needs speed humps. The City of Corona has speed humps that are about 4 inches tall and stretch the entire width of the street. These devices will provide access to the area for the homeowners and it will slow the traffic down. Botts dots do not slow the traffic down, they just cause a lot of noise. His first choice is the installation of speed humps. If speed humps are not allowed, then he concurs with the installation of stop signs although he does not believe that they are effective. Bob Zirbes, 2141 Tierra Loma Drive, said he is present to restate the need for the stop sign at Presado Drive and Chestnut Creek Road which was thrown out at the City Council level. Presado Drive is a very steep hill and Chestnut Creek Road is at the top of that street. He goes home every night by traveling down Pathfinder Road, turning left on Presado Drive and making a left turn on Chestnut Creek Road to reach Tierra Loma Drive. He said you cannot see what is flying up the hill. He agrees that the area suffers from cut -through traffic and a stop sign will probably not eliminate or slow down the traffic coming up to Chestnut Creek Road but his concern is the safety of the children who play in the area and live in the condominium complex. He supports the Commission's approval of the three-way stop sign at Presado Drive and Chestnut Creek Road. Regarding the speed on Evergreen Springs Drive, he is absolutely opposed to speed humps or speed bumps on such a hilly terrain. He said he also favors a three-way stop at Evergreen Springs Drive and the north end of Tierra Loma Drive, Additionally, Bella Pine Drive and Cliffbranch Drive is equally dangerous. People are trying to avoid the high school on one side and others trying to take the back way to Chaparral. Therefore, he believes it would be appropriate for a three-way stop sign at Bella Pine Drive and Cliflbranch Drive. He said he would like to have copies of meeting agendas made available for the public. Chair/Morris said he felt that based on the public testimony at the January Commission meeting that the Commission made responsive recommendations to the Council. He believes it is potentially more dangerous than it is helpful to place stop signs on every corner of a street. He is personally opposed to speed humps due to the topography of the City. This Commission has always had a priority to reclaim the City streets for its residents. _ Diamond Bar is plagued with cut -through traffic. In this case, it appears that most of the cut -through traffic is:generated from the high school. He suggested that staff discuss the matter with the high school and attempt to generate a good neighbor policy. He feels that enforcement of U-turns on Pathfinder is an issue of concern that can easily be remedied. A neighborhood traffic study takes time. Another possibility is to create a neighborhood committee to prioritize concerns and solutions and make M MARCH 9, 2000 PAGE 7 T&T COMMISSION recommendations to the Commission. The Commission wants safe streets in Diamond Bar. DDPW/Liu stated that staff feels that multi-way stop signs are appropriate for at least two of the locations recommended this evening: Presado Drive at Chestnut Creek Road and Tierra Loma north just south ofEvergreen Springs Drive. Public testimony indicates that there is also a desire for stop signs at Bella Pine Drive at Chffbranch Drive. He does not believe that a neighborhood traffic study would be cost effective since it is likely that mitigation recommendations would include installation of stop signs and/or installation of physical barriers. Based on previous studies, the City has not yet implemented any type of physical barriers. The City Council is very sensitive to the needs of the residents and to date, believes that enforcement is the ultimate tool. Enforcement can work with the high school to improve circulation; C/Istik moved, Chair/Morris seconded; to approve staff s recommendation that the Traffic and Transportation Commission recommend City Councilapproval of multi-way stop signs at the intersections of Presado Drive/Chestnut Creep Road, Bella Pine Drive/Cliflbranch Drive, and Chestnut Creek Road/Tierra Loma Drive North and to consider a neighborhood traffic study by a registered traffic engineer for the area. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Istik, Kung, Chair/Morris NOES: COMMISSIONERS.- None ABSENT: COMMISSIONERS: Leonard-Colby, VC/Virginkar VIII NEW BUSINESS, Cont. B. Consideration of multi-way stop signs at the intersection of Gold Nugget Avenue and Grubstake Drive. DSA/Joe presented staffs report. Staff recommends that the Traffic and Transportation Commission forward its recommendation for approval of multi-way stop signs at the intersection of Gold Nugget Avenue and Grubstake Drive to the City Council: Patricia Ayouls, 23656 E. Gold Nugget Avenue, said she lives two houses away from the intersection proposed to have a multi-way stop sign installed'. She favors the installation. However, she agrees with C/Intik that the installation might not slow down traffic but it would be helpful to the safety of the neighbors. She would like to request that if enforcement does not work, that other measures be implemented. The City should send letter to all parents of teenagers to teach them respect for their Diamond Bar neighbors. Enforcement is essential. Recently, a teenager ran into a neighbor's mailbox. Stan Granger, 23800 Gold Nugget Avenue, said he lives about six houses from the top and a stop MARCH 9,- 2000 PAGE 8 T&T<COMMISSION sign will not help him. Speed humps might help. Often his neighbors come from the top of the street down Gold Nugget at 40 mph. Speeding traffic has increased significantly on his street in the last five years. He would not mind if the City placed speed humps in front of his house. Nina Goncharov, 23631 Gold Nugget Avenue, said she is mainly concerned about the safety of the children. Children play on the streets and it is very dangerous. She thanked the Commission for considering the placement of stop signs but she believes that speed humps would be more effective. Many cities have incorporated speed humps. She spoke with Brea residents who are very happy with the speed humps and say that the problems have been solved as a result of their installation. She asked if there is a noise ordinance that can enforced against noisy vehicles. Residents discussed this problem with DCMIDeStefano and the City's Code Enforcement Officers during a meeting in January and letters have been forwarded to the City Council. Also, for the past three years the neighborhood has had a problem with vehicles blocking the fire hydrant on her street C/Istik suggested that the residents note the license number and call law enforcement officials to investigate the situation.. Chair/Morris recommended that Nina Goncharov provide pictures of the vehicle and the hydrant to law enforcement. DDPW/Liu stated that he understands that as a result of the Deputy City Manager's January meeting with residents, the Sheriffs Department has been in touch with some of the motorists whose vehicles were called to their attention. If the noise problem persists, he recommends that the residents bring it to the attention of Deputy Perkins or members of the City's Planning Division. Chair/Morris stated that in his opinion, one of the significant` features of this neighborhood is that there is not one single stop sign all the way down Gold Nugget Avenue. He suggested that the City paint the curb red at the hydrant and look to proper signage and enforcement to solve the problems. A stop sign might add to the problem. It seems that a few residents are making life miserable for others and it is important that neighborhood concerns and safety be addressed. The .neighborhood should not have to deal with these nuisances. Perhaps staff could look at the use of Botts Dots. If there is one area of the City he would consider a speed hump to be effective it would be on Gold Nugget Avenue.' He asked that staff consider these other mitigation measures prior to the installation of stop signs and provide updates to the Commission. The Commission concurred: VI OLD BUSINESS, Cont. MARCH 9, 2000 PAGE 9 T&T COMMISSION A. Consideration of multi -way stops at the intersection of Summitridge Drive and Thunder Trail. Staff recommends that the Traffic and Transportation Commission forward its recommendation for approval of multi -way stop signs at the intersection of Summitridge Drive and Thunder Trail to the City Council. C/Istik moved, C/Kung seconded, to recommend City Council approval of multi -way stop signs at the intersection of Summitridge Drive and Thunder Trail Motion carried by the following Roll Call vote: AYES: COMMISSIONERS': Istik, Kung, Chair/Morris NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Leonard -Colby, VC/Virginkar IX STATUS OF PREVIOUS ACTION ITEMS: DDPW/Liu reported that at its February 15 meeting, the City Council approved the installation of multi -way stop signs on Leyland Drive and Benfield Drive as well as, the 50 feet of red curb at the northwest and northeast comers of Chestnut Creek Drive and Presado Drive. In the past, staff has investigated two specific inlets/outlets of Grand AvenuelCleghorn Drive and Diamond Bar Boulevard at Clear Creek Canyon Drive for the quadrant of Grubstake Drive and Gold Nugget Avenue as possible locations for traffic signals. Clear Creek Canyon Drive at Diamond Bar Boulevard has been warranted for a future traffic signal. X ITEMS FROM COMMISSIONERS: None XI ITEMS FROM STAFF: 1. Monthly Traffic Enforcement Update for February 2000. Continued to April 13, 2000. 2. Update of "Keep Clear" marking on Grand Avenue at Cleghorn Drive. Verbal presentation by DDPW/Liu. Based on staffs information as of 1990, no pre-existing pavement markings were indicated. XH INFORMATIONAL ITEMS: A. Future Agenda Items as listed in the agenda packet. XIII SCHEDULE OF FUTURE CITY MEETINGS AND EVENTS; CITY OF DIAMOIND BAR VOUCHER RE13ISTER APPROVAL The attacked listing ing ,of vouchers C1 tt,d F:IE. ne '.l_s _ :20t:O have been reviewed,:approved, and recommended for payment. P,?;-fi:ents are ?_"Eby allowed from the following fu7nds in these e affi_s?: int FIND DESCRIPTION P RE Pfzi 1 D VOUCHERS TOTAL 001 GENERAL FUND ND •;;;,i f t r_.. 1461826.32 r^1n }:', 125 L..4'7M. DEV L.K GRANT FUND _S_af_t 70.37 - 70.37 126 CITIZENS jPT..WP c #S[.. I4 SFT, 2,605.42 160.90 '046.32 NARCOTICS ..r4r .r r FORFEITURE {:.� r .�.--• � 7 .75 FUND EE .: _� �.1 fll..38 ,. (�kij. i sfJ'!�-}.'t a:.�•M� 1 �r. z.. 178 139 LLAD 41225, FUND 00 492.512 492.92 +141 El_A •L #4 1: F1.JN D � 113.69 - 113.69 - ._.:•_ _..tP,.1:tL: 1:., <,_..: z-.=;•,1 hU,.lD S_ 36k_5n'9:=__•.,,-_•..II. REPORT FOR ALL FUNDS .i._0 _..._... 203,691.97 --. 421,694.50 j l� /a=1 ��- L1t••k- _ M i.._.s , e; a. _ APPROVED W Finance i – ----- *V4— I 11'err-em,.ce L. Belanger L z€ Manager •c::i 1. h-ier-•t ,._^: { CIT i CSF DIAMOND ND ESL. RiN. DATE` Vit; :3.XC10 14.29:4)R1kr}lc�' Ff �i�.IEF PAGE, a PRE Air- INI- rT A IT PRI' Cf"j' A'C^' .t c nla ... :.t_ ,- _, t'..LL F:f .: .: !^_ S1C R*R f, ! t - ..f;>< M5 11 . i 41 Afiu i , DATE , 92.LvAF- Y_i3F,_ rrEEI P EC:tq L–BIRT4DA r 879.:: . tC VITA= PRUFAIDS. .00 rO'its• 1 . T 'ff�f //� Tiv LkJE LEFMDu f�1 -r -i DRO n;?_1 .�.5�il a.'�.. .,.. s�,n ��1. J L. xLl f .. q. .All 3Rgk:+{L STtL.' -- ZCt' -REPAIR SVT`_:'J._ LitA[}YRIDGES a'_i 17. - "Oil 4095 1}:1=_ [• '3kT `j. _ T(GM PREP, :IDE rf [ P4 E f ,- T .�v :f;stuc 47-18 0C 4. 10 LaSql•i r -f ti F]; ;%oi'#•,C �IJP f`v.?:s. 31...rs••.: Sti TOT AL Y"DICHICER-S 1 TO D 10 R. 17,71% iiOM' L' .'f.4.t _� ,}.,^�i EM -L' r rL S„nC i=i '.. ffJ.U4 TOTAL PRE AMS OA .,r CLICte; h]I&T 001400 42' 125 ..- LIN'. Of CHARGES - -..}Oi AL PRMDI sOo T: F. rn AL iUi ni" Q4 . ISO ICE ,.: .. 'V p. ILj CFa i3 Lta r*_ .. ti .4:.. rlv.' TO F._ AIDS S f 1 v'•. �a z` IiGv ,_. O _iii if: 5 _ O RICH, EA-. 10 Till.'_ VQU7- "TIOTAL DIM VIEtopOV.EPRC 5 .B t L� -+ .:.i.• $ C_T*irj x.r_.0 0 "'6126 R- rS 0 T� . -. n�_ VU'He ,` 00 t fTAL iEC.`sw,v ui. 7 .. .._ .. Al :: 0HAL E -IN IIP .;.Cf CITY OF I'IAM M) BAR RUN DATE: 0611' /2W.11 1.4,49, t _!<.. � _�:'.'�• y1f1L1iULlta fiErjc7cR C,t},,iC-+ '? FUNDPSrf,i A?rCT P o.jEr -n�-'T tti 33 (�}y TAt r.I �t `iis 5; ''I hi r�fkt's�iJ jf {{++ AMOUNT DATI - C, - aa�Lk: c20ERM BLI LIELPRINT & 4E°R...fOR Tt,n 250155N --i-4:641 1 - i499-'6 11 20472-1045-14 PRTlf§iiT+ SMS -SLURRY .Ur-3.Eh iTi 132e34. 5 I ,.v1._: i i•'}. .. `vet `r�_�i z. t# ,.•,l'1 JJ .. ti+ 204508 PRI_T L,tiu t! U4DY SEAL #" 296 o:, 22505510-4644 1-13359-44tArl i 204672,104574 PRINT SVOS B;LYN REHAB - .. 10 :sH E a+ Lty_ L.._,:ev.:iiliJ: 001,5350-45:300— 9699 _ _.,. a �F..ALC' I?�!5"'P�T�-��'GI�4C :., TM _r AT rr. TOTAL f .IS A3.r-� y1.`} Tom!."."t ,119Ufr— LRu 1E _ 3.1. -LL, t';: E' A r.EE C V N' TONAL -,:11111-42`240-- v ul'.f.a 1 ` ITC `i.IE,JI�'�" Sif DPT v'y'_, _J '.�J-i>r C*:O 44 324 TOT ..+. PA155 ERS ;iARLES ;i_, OT � '.-f.-v.... i.. ;L.. . r3-- .. _ t� c (!(i c`� -'- - ?1 7 06 9 PF" . - PLAN C H E -Cr, 122 i v ? Cl.SJ_CS .z_ , Pf 7f. -f P -r,= F S%fIcii7,?'.';i3 CHE""' t l.vif tCC 4C ilf �7.f, .T __ JCj:.fl �*-t. t fli +'" t^ 1• 7 C C _-c. :-i.L f",,.;;"i 0; �,r. :�e@I:s;i.`'rr1_-1. i1.1 ---_.L .LF.. 1.-'f FSHT f '=i+' IAa.IEi-:�r� �'�.i ri i1''-`-. 14 I ? C } E C j `- ~ rr _ STs _ - - !1.f` , ,iS Us �lyfiIL. t�iTi i:. ¢ i _ (t i . t"''?''`_,_ft f RN. vYfv'a�. � 1.F.(. }.�1l�r P (1 7cc ? ctx�;sAwt "7FFIT '-q' iv n r1 } - - -- '' �. _ _-�'_ 'I_',r. F_e`=��D i?n,afi isj g' !' f 55 1 CZ . SW CHE ly i-7, :6TxN1 i!5 4 1J v! CMCCi ?Y R} jFe _ ! 040-591-C9!2 + L'q',s�:��.�_'I _iT'*•P MA1.2(y _ ji _•..:v3 'Y i-- - 7 1 f`�`CJ _r.1. -,s !a! t` .''v hifr FL C 4i tt,A� C1 ' - 1 {W ' a .. i,,ri 1-593 [ :.f' C 3 Aji 1.f: k v c R ,.. _. - _ ' (),3'J_'_ it'1tfLf RING M-i,"N'T r' 97;4 fy, C , 1.0 SVCS 1" 250s�v': 7 .r41.. (t .' FRU .rit.M, PLAN .L-?. •J:I.1.� _5:.[,. t:: I_i PRO"! r.^I . ,1 1.r' F ri "-1c, c 1. - iP. Ttr- 1 3 Hi rk PROF t? PLAN! (R'`7 av G 'i''ri i�+'- ?k1. -3 rr _. :,,._�__ n.i„ 1,,. i. 85 WD o (.jT� t! Ii EC n cr9. _q OTS._ " E VENDO C1 LJ R•�j CTS, r(. TTk r,..._i: a, DTN- vu Q 114.00 r 12 i 00 Ta r +r , =1 ODOR i rLIT"" OF DIP GIND BAR. RUNI DATE! U113,120cuo 14-201,-471 V HER FEGTSTER- B E THE lUc HU". VV/�01/2 PREPA TD FUND !SECT -AC -LT -;,FCjF=C.T - ACLIT .0 F'O # 1 k CE D PE Cc CR I Ir T i ohli filoT AMOUNT DATE Cin-ITAS COPPORMATION 60 15310-422130- - 15' 0 A I WK 15 l 11-31Y" ' R.�, RINTL-C!S: P. 34 AAI—j - -A 2130-- 9036 0. P. L lu 71- R M RN T S WS. lul."o 12 1" 34 .-M 10-4213 95-38 Ull-ell-p-N RIMIM -Diw WV 2 .9 15 0 3 fu fl, -1. 2`0 N, iL I, N 95,:, T -RNI RN L-Pil" WK16 15 15--02' 2175 Uf TOM PRPr--A..TDS I T �.T f"ll 1,PP Q AL V--rl �RS 2 51 K TOTAI ri C 1'7'1� 07� j r0j.-J�11iA JT IG Ul E I 5'- 50 q p ?'. MTME; 7 UISIS , -H rt 'i"U."200" 4422-4 Ajj�j TOTAL PR IS Nl� T 10 T M 1 , s' Ul 1 - 1 IN R T.1 q)� Ifl' tj TH IND '1840 MR' PROFF—SWC-LITTERR A- BT M I MAY 839. P�- p 00" TOT A' VOU IERS- 8 23 -9. 4 411 PL k NROW TO lm� E -Nu- R 0-35� . 4 r�-MUCDT rn MC V 7� P.Rr 7 TLjt.,., Rj:Fj 1 85. 00 T" IT- T H PC VC1 - _-SP K ULI n 0", r; vp S c: N; PR 1 IF VIC, 2 5 . -3 7 C' N E R-1 IN R A .68 TOrr.i E DAIDS FL PRE 71'- ,j h�L V 1-i'lj �l Li C 172. 0 T T- fj 1 DEEL-N.- CARE PI -11,11 2y, 6 Cl t 06`20/2-K.I.Cull, 44-3 54 T17,TM TDS i-m� "t M- -7, 2 TOT�%;i V, -I. v cp q 0 7 r"T AL DIE VENDOR 27A. 00 7 --- --- E . JUN. i U i., t 12 121010 ---b YD, D, -V f 4 43: 4' 0 TAI 0. C C* Ti RN-: T ul I E. �. S 00 I'M TOTAI DIE 0015-1 0-44300-- IMIZ705113 FP. 0 F SVE',7COM.41 FNr"TN 80.. 00 _01= A-AA-I.Ah-- 0 FFZR".rtK;-i5 Rol 1.20. 00 0015 0511 S,C-T & T M"'Mim, 5111 PPOF -410 . 0 0 4,' 72 6 0 Co— -.H� PROF SEV-P-EN ILIRDRISISS'S'N. 440Aj 0015M-74-410'00-- PrIrz COMM 55 PP.OF,. SVCS 70.00 I SIT, AL PRE: Kil-G T - Vr OHjl CDC I OTAI - N-11. Ar% 50 . Tr"r MIAL [M VRID1.1r, CIT. OF DIAMOND BAR R N B` ATF.'' I!_F -3. : oa . 14'29"47 JL•.^L[ R 7.LSSTEn }, 4 v_ DUE THE iJ 0 E 0/2000 ' -PREPAID FUND fcc, fk � r � O —C CT [v of Rvir. !�_�L� € R:+_,: of � ! a! t(: c j'� T T . r 1 4i_Fp La irL_i,R Ei};4 i! p�;. r j - AM, 4NT {ii�'z�L CPHE �: JAM C. "€L"GAR40 001-41. 72� RE TALL a _.�' 41) sv. .F.: :F•., -E ruo AR 'REIMB. CF5 '_{ rafnf}r..4'0 FS 2J4.75 _ r _ T: yl 3P ? L5 ^ifl AL VOUCHEIR'Sa TD r:L L,'L ithj_�.":. _vsi =..,a q' .. Li_i rte.?..._ . -_ lCp�F . cr -f � [4T - L t,sJH.J" L .{.{� v. .. -.I L4 ,.I:-{'iaieTT _-I.N .. '.. - { J, K2D-C�{ Fr - pp ,.:.L , ...a , T 07 AL VQ .. �: fIR TOTAI J P. r€�..•.E f r.,.-- MAV FUEL L_tdiqs .i MAY FUELCITY Ma;. [':E: 5. tc�' UEL ryp_ [Yt ._ ; �. i"1_u ,.L.t=, 3 . 7[� e0Cl, 1 €', s a Yi ,- f .7tI� Ft Til - i_1{_ sR�. :kLa._Yk._s.•r �_z.€ '. ..vi..�i a i,y. r WLqt /ijs v,...Tt 1-:� r:rn3 v f 174 1-,. .Jk;:; -K .. -:,ELiv Cte .7Pi Sii L"• n ICTAL I'' L JB I' 13:_[ r?� jj 7,074.19 •.i .' Ul i -F• `t s:.=Y_':;t r•ii:TC uE"t-3=c_%J riFS:_T vF$RT€:..F a.�! .r,. 4 :T 'TAL R- AIDS - v00 Si: T T AI rd I r - awt . L ,.._;, TIr: _s 744 vL Cii •i_ T, T euC L .A•z _Ca=�u ,,. f�fs{•i0:: r L 00 TOTAL IFU _MAL. S A -1u.: _ =I1 'a -- 4i [r.?._. Gam:, air FF'T sF F 011611-1W2000 agy a TOTAL..._.:_.� _ ; s .. gin_ TTi FELL` •:v' r[i Tr— r - Cl TY [F DO ND EAR '.Welt DATE,. (0-6113[2-001-D, FFr, .+.(2_..t 14.,:Y =Y7 - .0#_!_RLG.iSTEl-.... _ e.: ,ui: y: - LVA. (7_R, 06,120,1201010 PIR EFF -+ID .fit to r (. r n ;1-. ,Lr.,v.-. r i':. :,u>_•,., �f T:; fl '-.. 3;ECr €'#ri osyS*.. t: s.v__v :�:.. _:u..: as:, `..e.__xi:.. f 4 1 FTS. ST" reeyt. _ - -i� _,.E. .:, );�, "L =, '''if.l,i.i _vim., .!"iv u.v.. :Sa _a. ..°.:iii. ..':,.+..v v,: f?"iTLL Li _C?•(E'-._, - fit, i - 4a2. 90- .M1 0 1 i f s s....+. ksv:'v 'f_ss. �- '. ? :r r c EYC� r-•+ 1 C:3rnr} j..'.. ____.': s_:,t c.Lvv !If -1V __Si_!'siiL . h� 1•.s'j_EfL 112+' 1 r,'a-.. [S ip �irr C fC .,+'L: Fr: t C- C"l :.. it tit. �: 7. -�^.; „�..:_ TciiLf j'7 - J ate.:.. Tom( !eL1} L. .+_.,.L DUE L.aa.t01 av_.v ..T . .,..1';Tt. -DC, :,cn TF,.F.-,EP AL I T, CITry! (t - (tip hj`�+, �•LLi_. i L?7.a.._..I T._�n_ 4.J-_ C il nt'C�_httlL?llF #_ A d= 130.50 ^# ( 20. IC'Tr� Pr eAIDD ; atp T "L!TAInL!C I>Ru ' n c A n'., __NT ,.vG TCJTA_ `! PAE. MOR F 0 E n REFUNDn - TQT,,.. IM ,i:_vii�=J v.:etJl_i .. ,- E :_T .Aa_ 3 vL i �'..a. R' L - a - F -^ . Tj+M11 r:S_ z, ERE _ - - is vv•sv F c '-`-422-1112- x-- - -.- r ,;y i � r -.r. � ' _ -a �! r - _iL _ .. __.+:•_ cg ` . v..._. ___�_ a t!. _K .r_ ia... r: is v_T•. '....' —1 _ .?; _..2= ._.,ry-- C _ , . T e r!M e Tit it.{: _; __�.._:• E Lr�1,a _ ;Estsl ji..e.e _ee:- 3V 13., - t!a T"T " ems_ Oa AIL : : 26 v nrY - s.. _ r CM OF D',AMIC D Wt ^T ::. 13,1 t t f p....�G, R'��� Lti,E.' t,r)s_.,L{.t;, ?.;.t,.�7 t in _ _ r r ���t��!ER rt'��iu�E�? PAGE: 6 l�� `C. T C, L['�. f'T nT r tit Y�•r EK T p) 1..x ... �'LV x:... �ryfl, AMU T ! DAITE �5.3'•ihslk?T _,i3 a.. - ?� u zL.si:,. rt 7lr r.t 4_.,_-2:•'__ :I At)y.1> - {- ^ - : �Ir_'-r.EITIOf" .. `_S .).:�,�:l tl lc sr ,ter : � ' •--:ti:1 ti tr 3 1 _.moi.:-- A!:rtC: SVCS! (P .. ~ _._ _ ,�LA _= R w L.,_L. fpix J._,_ j+;-. t PF tv 4 t: RLQ V C_s ,LAN C_H UK Lq 0 .56 TOTAL Vill vJ RER" -., .19 q 1.,4 E_ - r --'.•i - S INS -1011 -TR -SPRING 80CL"E : ' R _ �S it� u. TOTALTti VOUCHERS r r t MITAL -_ VENDOR i _. t, _•«.•.:•_ �_�..�_ _'. h _ I:t__sa .:•�'i.a.,T ,.i it tv.00 { t AL k.' _HEI RS 10 0 .`10 - ;tT - iT i.,::. Ls_ i:'. Er i•F`P 1 t- 1S _ L3 L UHT i �... RE I LA S Dan - f 3_x7r-„ GE`L ZfN i. -- CIO - .. -M kqfjit 9 i t'rf S DUE..ENI 4s}, 43.30 , r G-2-10-41'-4 15-115M-46411 c .- nn il* BLET t r.r L t. ERA C; "._ tC �_ ,c .-1.': r 3 z. L_,. Pr�i -Pb-',T ris i El t� PV n. t ar �_. TY-. TvxY..L { , <.., < ;_ _''___-.. ,..„. f•'r- it FP -"'a-i•;T' C r t ,.. 1 fli t`t FEE, 50 OU TOT? {' ` _ NJ rt c :.077 M_: V. { uR tett-. j30 .. RE REM MIT T” '! f i ._ ris-rrt' ,., -LL S&4 -n- L_:r:_.t �F3,37is .,ii 'g�Lh: .."� ,U RAC Y 4l_:l _u_ �_i^ ! [te'lii th { f: L V !'_ti.fV f� atVU :. : zT _, Al v fg PL rti'.Yi vJ-- 5ii �n'j VE r Uf ,fx_4%..,_t-'r_!r «y. 443j ' 7F, -,Al Pt' ,. r2i LI _. '. s IIL V, f a r G nt,': -S1� t L, + O 47 PUN DATE' T�•�7� JI RLL 1}°DISEr ACCT-PRO= r CT o !i ffFk=. '(;^C DE6E P: ROS! AMOUNT A - {. Tallra'r.- EMPIRE c AG - i 3i 4093 42_,_5" T'R'AHN,,.tTea Cl3t" :nj{D rki ac 0 _ k U,45 .00 TOTAL DUE VENER A !PTI ?T,.;L"s:ALLi�D1L r ' __ maviE ELs :� ? t ?�rr'C�r1iT3?E'_ _i_G nj - - - tjJ�l"1 4i5 SLURRY JLTia FF%J6.2- 4 Vi a3a_ _ •� ) ice-- �.i 't+:r{L. VI -'1i k -.... 1. IIMCI 2 !—_ Lt.iP..Eu MAI . FV` .._4£1,3 .:5: 122. 65 i ....._. : �`�.:1 1—Y tai - - I i__ .. i. _ 1 .. : !—::__�pp �: ,a_ Cil [�F E _..: u___: i .'rur- :-,}i A ^�r! :r siiC- Jvv'2'i - #"fiLLrt"li?1.i., f .....:.va_ t :.. t�(f.3-j..^.� a c-. �f C" ?'J a!� f k ::i S. ` { ; Svrt: L., s.+j _ / i.ie s.4 . v 'iJ.. -T.1R3Th TY~. TO" OTS:._ r, _;vi->_v.: T 0—TIAL VENDOR r..i Z hi e:�l T �s1.113:i __5!_ .:.___ ,+ .L�'. iry s'mAh? J... - lz ..�.. - - TPT J RfiP:'-':, -• , _'.. T�y€m 34:,5' ! r��,.:. if f,ti. e - T i C t ,_ Iova III _410 _' in on "ov -r -rxi._n�.,_ te_?: .�, T { OT : .n.. }^, TO E ML 1 t'r ' VE _-Ct�Ji?� J.F k•+v!ij s 03v' : .r, iJ , 00, 3,000— v _. _ Tart—,.��r' RIJN' ATE': 06f13. fCr 14-29=47 VOUCHER RIESIM [' z _ LLE it}'RU' OA--I2+_f2ZiOO'0 PAFO n ; -• rLNLI'I+vILLT i'L.rI PI': i—_t ALLT EV T INVOICE JE YTP, _iti _i_a. il1a. 1'f�t 7+ '1'T.—. i'i. iL•L,I.:... -. I,a F. -1if,L 13 ,i._{'- _ L`k-✓3: g f :__ U.. ay �i;f.{a ��X� �, Tais_ti• kSCiv m,��i .�i' s4rF 6601.8"'-,'31 Fish I RACT, 'SVCS — OO/Cil �. 0 M PRLYHiDES si5!i tv {SUCH RES TOTAL DLL ENDO!` FEN SUPPLfE-6—.!r'FY,E. ,:r, •�re.Z Lf TES -SUM .: y :$ i Lril,e _ J__ � v.. nl sr ti at , - r_ { t ; ..a ,.{ OPi. 111{���'Fr.:: i 108". 62 _._a,_ a-iaii: vi�t1'S..I�.J—C .:,TEiih _kr ti 2 T i C r -,t ..,_. VOUCHERS .S i.r_. JC+. To -TAI i!t{L. ,ci , D&.-202.�f' t !_yi., F✓LMnl# lL.fl+. rit,,�_ s ,,,fiif 7111 ['.Tr ,{ . z— F E ! LA Sictil"AL :- I'..l o ' 416-412 tiL.,_e.vU,. 't C '�e°1- — �`i �— C Sv }ir/1" V ti,. _ J..' .s.....0-JiC1 i -_z#.... ! 100! IF.CCI tr i., ! - `.x 98 00 TCT 1 Fi.. i 11,1 (z r_._1.•F1C:r".'� iy'-7fl2;rEv - ':,�-E- ! tr 1 rt - 1ri_ i`il= >�IeTtyS, ,- , : '7P Stir .L:5O h i• —z .eZ ��•• _v - I E ?iii MTryi46.11 .J. w 06 /2 (4}1 .r 4'..:127+. » :i?p LL.'ELcv �^E Eh('cERA 6,2 t _ !}i3-061201200 4 •27 NS CORN, -AMISA IMEIRRIERA 450.00 225, 00 PREP TOT ; 1 .-CHERry T TOTAL DIE F31C..•F»!'I I i -N; ,v; Lac EN', t_ .,_,. C r s' f N� CIO r _, _`•0_L'_ `rjt C Fr c C5i - =' _y 4•` ... iJ.,ii.-- �' �O a:'v a s.:iw'. _N 0 ria s :- IORAL PRIE ri_ry a TCi r:_ D ID -1 -.'DR. ._ ,.AVINIr, RIC ?i --r5 - _ - �_�7 r-rty4Ti_ }Ec`, air TONf r r� J} _: r•JL RIUM L4A7E= t a,.' 3"{2 :z9,;47 41L't ! PER REGISTER jfl-L.> Tt ;:.,ij. r s s }�iCEFiu.: �il}atF. €_' '�'.. L r - S'Iztu D -t TSL C`r'G T-::.�i;i 3' �L:v..I. 1 si•::AMOUNTlF T— s L..ECK CHRIST INr z_ICATO 0015356-?J_,JL!__ ..:�24 CU- u 1�,_ ,iii; ; SPRING -. :2>40-.' TOTAL PRE-PrAl 71-, 4D-1 .. 40 C 11 CT i ASS kiC` T - C _ u T.M1T — {u1...L,,_.i n l f .. -TAt sv�:_.. _r. i<:,,L ,::_ fi TRE t - 1, 4„n�L- ....1._St__C.i0 D. {{EL iz'-. f: L:!• -r=>M1v[-1 -.. F h --.. ctivty Tr•: :. _:'.r Com' C TRFFIr�a,l- MA71 t _ .: s._v-..._-%. I v!v34i A. _ 3.92 -ITAL .3'L�EP�TDI =ji 0 Tf'tTAL tat t �_:,F r S,I:Y TOTALl!� :��1�,,rAf 6]} 127 441.:11 n .r�i.s__ o ..... � 1r.;CL ry �i' �`! '� 1! i;Fk1-' E- Liu, C.hs,�� : 130.5.t. { � }s!�f20IY 12 9 i, TOT AL Vni i Z•!r TTL j- �..., NEit j , tf-. _ ' . - 'vttvvE :r_ ,v._.: :Tilt^> tF;J - C Lr i S z 101, it. Alb U ,.. '. ...-. E1Cl 11 __'.>_ 42, _0-- moi= gjjFj i T -f _ Ci E ^r. ; C'f 1 - r1FIR 7.r sr' tint t'_. ..,F_t , �.: _ .: . •.i L t^ Ti^T t 1 1 ..^ u atssX. •! v}3 v..- ITO— 1_:.at .` t. i Lj NE,tQ-- T u , Ts ! OF AIL ,L L!r_ 'iii;t _.:., 'FTi EVU, G WE SPUN. 'OTIN NE VC his„� .L -rs 1L, . r .. MITAL P: EPA IrTC— ! ?� 21..f; ; _ r TfIrL-1 1 rITY OF II ' OMID PAR RUN LATE. 06113,12-000 '14.2:+.47 VO ir,.L — <sM E 0 DE THRU 0t-?�ft'20 j, cc rc!? 11; T 3T} R f 1 F' 2 I tt4*i.; ._:_u: �'S�_•L•. r::uu_u L'fuiv. F':`i e} L '!* i5 i7 R rr^� ii-i�. iiC•(_' j�'TS ,tvi i i f3i�� t T , DATE CHI S:'' ' F Tr'it t T -E _ .4. iuLr I aAN;)i�i: :.= YLf t 'f..i'' CF F5-= (3 12,".t..0, i=-11 Y.iIF�L TDANISF .t. , : } 75,11' s k:00 i 6, _ 1if j 5 TOTAL FRF .M IA c ij OA Tri-:,_ VOU 0 TOTAL DUE f,tNDCIR. CE_P_HEALTH, JUNE Pv:jLi'tiAtT. CL __a(. M �: ��, cii. JU, WE 1�'�_TH ittS:FF,rMI` 12,686:54 06/20/140-1- 44 . -3.48 vx:.:_ v 07 air. :. s. TCT, rl_-L_ t? 9. T0 ',:7 3LLL_.:LTTM T Fi�:L'. rrCNFT ' r= 0 sf5) �.4 L _ l .. MTlT7.-MiBUY BP i: f �sj}S-;WOR :•,.-`•�j "-- r =`-tRETURE -...'Fj fj !''` ,6£ _J , -t i_a:.i `_,.�':.,�.�-..`r:• 44 _M _ FSR_INN- I i-_3 LL'.,'ii...+�}lt 442K5 RIr l r 2NI010 443<35 Tti-AL PISS tIr u 44:, ' Tfl- VO CH E RE Try s L r E i _3isiL?. _-.. it CTEC- nn f +1 _.. _ -s z'iJ•xis °�.i: i�u EXPRES tt�i-iSi FP—'2 �l(y. (jx� Lam.__ '? S -140 G4i6f _ - iJ EvP i MAD C �R_ ee itFR H rfI tG L . L '2"'.1f)0 _-: 5;pf--. -: .F:-^_ t i -.', i L CL t-�-i :r rr ..,.lu .;.L__ _..: ._.. ,.13-.L f'. r. ii. J_ :.- ovi '--qi $ r!t t n Tf 1 7e '16110"' R- t [-'\f� ! F i aI irS 3 C f .v• n. i.._. FI 41,61-042_.-:t�'�SJ r:.! _v R�.��3; 1.'i'�_ Lf. . . v-:.. - t.a74,. "x L -.i .-1t .i:'F a.taLJ LYP r� .`{_:::..�-., f� L ii3i. : i;: 1 3._. _--- -:. _ -. L ,t_t_4, 2600 E'FLF fIr", � _:i ,_•_:._t:f__ . 16110426.01J IMIMLFC _. I ?r v Mi _C,+ {ii LL It;7i r— L.. .._ __:., {{ li. a50 j --1'r i.lti 44._-_-_ L•`.3: 3�iitt�?w ¢i• .v.. _'}ii rte., i• �f; 44• _ TOT t uRE i - OV nri-s_ s i af L - T.. vi ii }t_r-.yy _f g_li}'; ,.i P,�i,.I *T q;fr' �IT�=. P„ F. x,.i 72 r� 60. PRINT r{J=L- f's a$T TRTL 3IEC, C_, C - , - h:T' �L3i: i uajLai�' r1 CIT; OF DIAMOND BAR FtI;_M DATE' 0_1=-=,120•x, 9:4.22.47 VOUCHED REGISTER PAGE! i l DUE THRU 06i" r11 O y` r�H )}.sL�.�Tt'-T C4tl k C7--A-.t'T - T.f?k:.�1�F DE,.,i,S: I=it�,-' - ji;F�fj�,��'T. y;-t,,TE ri-U1,, - a.:.i.a tip tli,ui:,_P:. COMPANY - 0 nlri_-tf11 _.LT.__-Fa_,.. i.•_ t -,. }�+tr ilCi i. a. _ +".3�q(' �i'� _. •...M70 ur..-er_iES 1,,._L lli -, }-5 f rr—rr".IDS - TrT i t s IErrt f- {iJ z_ it_: - _. GC'kt L- \a_ ,TF + .i 06 s 443-21Ai TAL _t " ,_ r- V -I-TAt r,�[C. tiYENi .. , ftr+REINK r, i'k p 1 jt,IF,h 1 F,-t-- .i:`% - =? c', E::kr S t-`.. — phf K 1• . t 4k rtD, - t ! FR1WI KS _LL.:t ARD 0, TISTriL L3.,:icri 3lCi. 1,{i .l i� TOTAL UE .ENID i. j= 3 14 10 iP :%Ld__LEt utv F. j- ;:. 100439 fEt1 D. ::- F.i__ -4 it• +yji 4AJ !%'iiia. e.I_•'C..ar�;:.ri3iJrl�-. riF`° 4 9 L ry 4t LECA�v . . • _ ; tzr-- --- f ': RC_ r}. '.!nMAY UA_nY�Rl Lr}.C f}_ ' t!'r _i� }jP? F 4Ll 1 rpt%..„`” I iw >__. ` _.,� s3 E _ a. APR z Jas a 3 _z _ -fz, 1#Z1_Cr� _ ry if -�v ;�vJV. ,.J: :ra.a. , _. .r.::L '�::. .4, 7-'t-._viftL, I Al _s. }.r_ z...ii I�., - r- _- _'l-(�.{{.,.. .4_�.: -. -., aeu3,LCLR_ �' t. S ftL 3_. I PAL 1, _LFr f ii F3• __r. '!`'` 'T i�'.-�,5:._ Ct Fv* cr ti j:.. . ..:_ t -- ift 13-_k �_r v'Pt i,, i Q Brit v;ri, . _z.�+.•_. ...x� -1ij5._iJ l'eL..s_. ..L kC LD1:._ _-i ,,,a: vtizt'r i. z ,n0 - vvj��77 Rjt t t (} CCC COR >_ UR L r. {. CID - TOTAL t OUDILIEBG ;r of 1! ... rrT-Rj 111HUE 1 e 0rk. - 1 0 i- Pt, st cte , -- - -6 (-.�•�k� FFELNN L,E ';':m 41" 11 :'Al" 21 n .ii J tt ak. { lv _ Fn TOTAL PREWGt;1ti� itf} ;SIA ;.j_T `_h_ - `fi0! Et_:.t}�h.l,a:';.. CITY OF DIAMOND rv,R RUN EfA �''_?} � ,fi 14.29.'47 4IDUEP-P, R. 7- PACE,. iy _ TI 1_" THR Ll ., i,, -Ir,0 l £ }iT SEC ,�sr. rj3 C ^v:.f'3 ,_£.L,:'t L•1..1_v? n,_,..•£. G ti , ij. jti �'' i:_ur i.. :�_i, �_ ?';,£�Tf}'£ mwi lc£ F: ._�fi+1 ii -1 k.L#ti! t f TO DAUw it r## t!# _"-: ' `--;. _ £-'. t;. it 00-05. rl a_ £��=s t_P ��t k.. i s {�T y' _ L .,L u. �_..r.. i� c # .. J' v ....aJi 20 CHN' PI 0 D £IT -MID - - FEFUET ETNrr rii'� IIES _�iLx -.zv v_ •�f:tx s.1,..J ,sa•Ji- TOot AL IDS 7C .37 _ .:. :...,... _.J. h..:ti vvtslEr. 5'� � ,.ik.4`�E �.' - TES OTPL 01 0 T _ TL£T.AL LUE ,_l4.!_t , _ •'s_ Tii:':t-- ,,E - MAPLE GILL i.5. 1 BLnit r,� � .£:r.,_.� P >_:" 7-T i ._ A. .00 0£F .._{'#_ : i- k DR ..i rim- t_.4�vI': - :. rC t•-' - r_t•_r:?-. - } c-63 ill TM ^T ; # V`LL }I -i F, LSC • '. 21 £ t' ND BAR CITY OF DIAMOI RUN DATE: OL i �'l f,!O 29.47 VOUCHER REGISTER P, 117 .1 E THIRIJ! 0612 -12, `(T, W U 17 "10 1 0 F 11 El EC T p UN t S �ff-C� PJC ---nr A R Erl -C i pjlVOT—DES lt:ZipTjots, oq I .4T ri T M j ^lE Ec SHUDIFzARD OF W A L NUT JUNIFE PNECILT'll PNITL-CIR r-- _vCg �j C.- 0 120010 11347 7 T 0 AL PREPAID S Tci:r.LN,'. v 0 ull C Hi Ec' R S TOT4-j DUIE 1 Ni D G R. 11MITHICIP111:4 CALIFORNIA P- ISON I*, - ELEM51 "IS DIS -T 41 0,1;. T ECT SVCS - TRAFFC kRL 0.71, I. - T c c s SIX - T -AlF, CNTRi zL RL F 144 �7-' ---- -- P7 P 2 011.) 4 ELECI V. i DT -741"� t DSE V, 1. -�E, I SV' -�Ul NUT 26 -M-32--421- -- 2004171-11-65 2 ELE T SVCE'. - R REAGAN 0,01531-'11-421 '26- ELECT S 2004174 16-5 MS - HERINBEE f- I EC T SVI,' - T AF r P TfilL FC N. .,945.60 2 6 00 15 31 - 4 2- 12 22 0 0 4 11 7 4 165 ELF S'l P, - SYr, r 001531 rl-42l?A-- 20-041.17416-51 ELECT SVrIS - PE71ERSOMI ? -7 1 0,015325-422126- 21-MA174165 ELECT SMS - STARS-HIMILE 12. 5 33 C;- 015 33 1 -4- -2 1 2 .6 Z1741�5 -ELECT SVCS - P r,,Rn,,,j PK 41101.3-118 �-553 -,6-- Pi f, Sk"n - DICZT -,,r! ELECT CS 4 922 . 9 2- 53 42-- ELEr' SWE - MINPLE HILL C*l; 0 222-0-r-?8850�3; SyCS - nIg �,S J le 17 a 1 i". El P'T S r- Hl:,.. --,r -V S PTTADE CTR 29 .33 T N -AiL PREPAIDS VO! TO i DU V 7 ull Arri A -12000 i50.0f' 06/20 V, 4433-1 Tf-ffAl Q, i ET" "Mi 10 1 H.- Y -U— k' T—: N i U T AL D 22,450.1.00 MAIJIm-'s 8 P 7 A ST A —A V -1�11 -131, 20 .12; 0 4 4'-:, T —�.-TAI CZ Ell— . 0 i0l T A 1 1 NIS "PRE'll 1 I N `2,-Z0sX. 4 3 - "Al. --i J pf: PP- m 5 0 016/210 !20 UV34 i i DE AITIC TO -Al -D -P-'i I M T 'Mll'U-Lp V E-lif- kli: Tin CTr,'r—-lz:'- Fil i sa Q-M44ls5-40O'.-3'3 WR1,13 IMF C-0 F TM i 5 5`3 50 06f -y-) 00 443-336. LIR R-P PRE 017 14 5, 0�59. 43 06 12 Or' 44 39 -R, zo, -M-� p8im Te.-- ON lli!L VENTO C'T�v RF ZEIAML I? ='A rr ttqq r�i7tTT44 T`ilttl+: DATE' 0-113!21001f' li-219-. -7 Firs { C ';=.�i T a E �:r r-�-.. Iy PAGE! - PREPAID FUND}^,L t`i ^T f•1-+ �I t�. i jiLEi vL_! Gk . j~ iu n µ 7r n n r liik�S4 .� _ :k1�T7 { Ate: O.L IT --p 3 C{ fh i NIA _ F STREET TREE C_;,..a. Iu - 1=__ 0115-sil3 -4i2_x5 00115 -s'10 -412-'i5— �. C'4jDC Ci-! DUES- nr M. 1"FEMER.,r3P DUES LE FL`t F r _3-x•_.:t., - TMT AILFr.EPA ii.3rf' xl{ TOTAL vL3� C ->"iu- U c41PNTTJR r �c �ts TIMr . F.x..y= •3 r i F PER JiiM-tvxiL.R�CO-4-1: � x4E.i �:fa?F - •JL `T31" TI_�tL r rr, M - ':alt:_ lr_w.I"sERS _,:=� -0TAL IllC. t=F,.: €sE n � F .�� {{ F� y 35=.�-. F_.•:_ a: 'L �f' :iyt°I ` i•.. 3 l €� E L_ C3 mr - 3 . r {' . ? �• =�. j�,i i t �I:.L L r'� L CTR 2 F r, {-, 1-*. �]E 'I3 T t R Aye .._a:..._ .:.. v_sy.s, L yal.i t _r Evi„y �ra_ : rl s;t •�.. r-.. rF - TrT,, k ' fi�rn= rt Iki tx 411117412JCiT 3 LNINI COM 1} 1•sS..JJ� ��sa4 a... :-. y.F a'4 3 NIBIS .Mi:: a l._s:iv'. 4 3.t 3 OiYr av'.. 4 a3. f' ' .a. -Ma ri HL DU LAIMVERSIM" OF IIAS Am.;' SLITS' - t - �f :R Fi dj ii 1 CE 3 - .._ 3 t '...Tnr .:y..,1D_ - F TiIL S.i1,.t r PL C t hn T}- T - t . s.. -..�•: —_ L F. {a �: r33fi�_ ;,�.:.,.:�v. i - - - yl ::-A -. .._c.v t:} t j -, k -i- p- ' - ' CITY OF DIAMOND RAR 9UN BATE: 06,1113/2000 14•2f -?.47 VOUCHER. REGISTER PAGE. 15 DUE T lD C_'MDjfqC T rrT CLil CCT_tli >j r^ Ll t :1:1 '- i'lS== s Ty[l.m - T ! ATF - - _rt fC4i o= p ;: 4 2rte= E__ uFi uu . 2" a f:.; 452-i42210-0,5155 -' i t!;% Ery=JL: . LLL_ :,ill:.,J rs_:. 8-05V7 CHIP --SHURIFF 0 _ ' �. Tj t� � AIL v_�UrC� �'S`v ' 476 .'29 x) 1 _ s -a - ..:rym__.L 1-a.i:•v f .,_e _.: v li L_t ::..i a.ii:., i. vlw Ta—�T r<I r �; 1� ..L CFF€OCy iDT;.•L DUE - : a r ttq WATER.r r r- 1385538Z-421216-- _ - L4Te.`l r �tnT 56 .:4't7 5,80.50 00"M5 L5..08-- `''SUMFty)r' la -11 :q SVP r 00 U DA 7c SV Al 366 ._. ru ✓n. ` i,jn Jti._ .:4v DT AL V;, CHEERS 7- r , 01!1;'4:.: .,!-:_:-_ r.C:7 SKtY it LCC '>.' 5/1 6- - 24.72 --- '- a Si :Irv,_= ; M3.l j .00 T TAI VOU" RS .0 L CHIE 24.72 TO r :L DUE '. EP;v'�}1 '4, .: 2 W. _RREMN 2-57055111()-46A,L.-14199-46-411-2 : u .::._ 1.tiJ: _t.- T91/1)>.,L,,:_:- ..1 -•I•v c.t—� _ _ ty 4ij i i Lh a ofr..v Lti 3 ..._''ate .7f}� JJ nL. j s r. ,Jf =1 i L_�yi-. l•i... 1:4 4-1 —13-- - ._°-li .- ..tiLv.f. _NPRv 2l015.4 25,5551(1--AA .'3i:tn —ir_.IU:�uRtiT - ?r : tji, - act tiC ut.E`v tN,` .•.ft}�, �'t7. u- TAI n i Oi-u f REE v41L h - s��: F.. .. '7(' ll j - jj'' -. I O f...(TL x t+v v4 [-% ..My TOTAI rtz _ui_ 3,691 .4-51 CITY OF UTAMMID BAT !!hd [DATE. 06143.1200-0 '14=29:47 ' VOUCH, a. REGISTER ��;� 16,.. - rile TLiR#! 01,120,120,0`0.. L�.�w. '., flliJa _ :i Fl ikfT'-.}CC'' f Ci+'"i -^ _ n�+F � . LnLlf.�_T-A2CT , ..L:•_,�L i ru,_ f �]�..:,}. i 1_ � •.'I VO r C�^- T�'T ]\. LCE :.-.DL,.ii:s 1C i I t3 M,'l ER: 't � 1 AMOUNT-.- DlAT E t�iHE . - t WELLSFAVRGO BARK 0044010-423,- lit- 2x:., �[ ICav C•t.: , - U'CONI NU . i} , a -1 , y_:.; i. ?C W345 I b - HE E,� X1.5 _h,a:ar2,,;00 ! :5 44344 fZia�ni't' a L,c_- .�"MNET :�V.v O'-_.4k�,v tl,l3_3-=:. _ 444 £ - .iT'S? .i'.- IrqyComp,LAM ftt• f5 06 A4343 ._ (1014030-42 25_ kiss _ (2 5391 n,6/,0/2( 0 4346. i ] t !` Zig L i-Ri i i.r t _ 44'344 SllP'.,EE - C ISR 118, 58 0,0112000 dLa 476 Ttr�4i SHERIFF CT�.E.r�L ED. �Jaa47 C r i =a??� ft :T4Li 7 1 r>•i ; 4. � ,__ -.. .fi_ [} #f5 R �r # j'c-ki i CL _ CALEN . ..E.ILU #�_,�v.. .s 50 ( } [ "'C" 1a .a_ a -_;i__ 44_Ti —n. 50 06,120Vi... 'i,4r1f "1i,',-- sUr F aE5 - E vL. (t.si i' 95 Ilytitl l s 4434v 0' 140"�n_4-:.u3-�0__ �. ,,;r a . Vis. ,FiIE`L -.�`M�''-P 73:: 4. ('y} 'if'#C#lr '44'46 MS TOTAL F'RE rtiu° ' , 167 „2. } -. _ e _ TU. A.L muci"ERS ' loo TOTAL DUE. MI OR :L�yi�yrJ s. 1.01DT[;i�C 4NAti? Ilk �' ,i. '..•.318793 .8, t,{i;'..1N 75 airi708,19 COP TLG CHARGE - 3 :�: .1. t..:•, : L•iJ�a_.. ��fh, .�FL _6 M, L�+? 337.0/ it jflt�,t 4,ti,t_ �;� C!';� n: 7 }f, C SIE'' #� "� - STE til] Ell r R P�TDS {l."L .00 TOTAL VOUCHER � (L} z 07 TOTAL AL DUE !a �'-11MIR. :; t �tt-=, F# LF W?ENCrE r IMIE MAN 1a. 441 A qii.+i-- PER I IE ^JUIi+ L 1_.!fiUPF 13J _i 2. /20001, 44330 TOTAL FKPA 130.950 TOTAL VUdCHER6 ,00 TOTAL LSE i EMID2. � ° 1.0.50: uf"s 7�.£Si}(� m�aar;' ,., 'Lsl it,1.,,s•�. ft 4":1 } I-- yy;� kki�pp f�+�ii�� g j 25 r� 1uos4#o. t'LNM Ul#M"I.-4/13,4 TOTAL k 1 OU LCHE: RG, 13c'.00 FIT- WE VENIff"'IF, 130.00 nnT T FEE �, ` U=L cY rAIDS213,002.5 F,ET n 3 3 F TOTAI '� i '_.i.iE , 10,V-1 airy., .91 ^ F C� T_TAF 4t1,C5T .e CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. �I TO: Terrence L. Belanger, City Manager MEETING DATE: June 20, 2000 REPORT DATE: June 2, 2000 FROM: Gina M. Tharani, Accountant II TITLE: Proposition A Local Return Fund, Proposition C Local Return Fund and Transportation Development Act Audits for the fiscal years ended June 30, 1999 and 1998. SUMMARY: The City of Diamond Bar's Proposition A Local Return (Prop A), Proposition C Local Return (Prop C) and Transportation Development Act Funds (TDA) are required to be audited on an annual basis. Simpson & Simpson, CPA for fiscalyear ended June 30, 1999 completed the audit in April 2000. The final versions of the audits were received in the City offices' in June 2000 and are being presented to Council for their review. RECOMMENDATION: Receive, accept and file Proposition A Local Return Fund, Proposition C' Local Return Fund and Transportation Development Act Fund Audit Reports for fiscal year ending June 30, 1999 and 1998. LIST OF ATTACHMENTS: —Staff Report _ Public Hearing Notification _ Resolution(s) - Bid Specification (on file in City Clerk's Office) _ Ordinances(s) XX Other JCopies of Respective Audits Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? 2. Does the report require a majority or 4/5 vote? 3. Has environmental impact been assessed? 4. Has the report been reviewed by a Commission? Which Commission? 5. Are other departments affected by the report Report discussed with the following affected departments: REVI D BY Terrence L. Belanger Linda G. Man son City Manager Finance Director Yes Majority _ Yes Yes Yes XX No XX No XX No XX No CITY OF DIAMOND BAR ANNUAL FINANCIAL REPORT PROPOSITION C LOCAL RETURN FUND For the Fiscal Years Ended June 30, 1999 and 1998 2 TABLE OF CONTENTS Y Page ` FINANCIAL SEC77ON Independent Auditor's Report 4 Balance Sheet 6 Statement of Revenues, Expenditures and Changes in Fund Balance Budget and Actual 7 Notes to Financial Statements g COMPLIANCE SECTION Independent Auditor's Report 11 Schedule of Finding(s) 13 f a SUPPLEMENTAL INFORMATION Exhibit l - Schedule of Expenditures - Actual and LACMTA Approved Project Budget 15 Exhibit 1A - Schedule of Fixed Assets 16 p Exhibit 2 - Exit Conference 1 2 s Su7sonson 3600 WILSHIRE BOULEVARD, SUITE 1710 1S LOS ANGELES, CALIFORNIA 90010 CERTIFIED PUBUC ACCOUNTANTS TELEPHONE (213) 736-6664 FAX (213) 736-6692 INDEPENDENTAUDITOR'S REPORT In our opinion, the .statements referred to in the opening paragraph present fairly, in all material respects, the financial position of the Proposition C Local Return Fund of the City as of June 30, 1999 and 1998; and the results of its operations and changes in the fund balance for the years then ended, in conformity with the Los Angeles County Metropolitan. `Transportation Authority (LACMTA), Proposition C Local Return Program Guidelines. The accompanying supplemental information listed in the foregoing table of contents is not necessary for a fair presentation of the financial statements referred to in the opening paragraph, but is presented as additional analytical data. The supplemental information has been subjected to the tests and other auditing procedures applied in the audits of the � 4 CPA The CPA. Never Underestimate The Value" February 10, 2000 gra To the Honorable Members of the City Council of the City of Diamond Bar, California and the Los Angeles County Metropolitan Transportation Authority We have audited the balance sheet of the Proposition C Local Return Fund of the City of Diamond Bar (City) as of June 30, 1999 and 1998, and the accompanying statement of revenues, expenditures, and changes in fund balance for the years then ended. These statements are the responsibility of the City's management. Our responsibility is to express an opinion on these statements based on our audits. We conducted our audits in accordance with generally accepted auditing standards. Those standards require that we plan and perform the audits to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the �r overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion. As more fully described in Note 2, the financial statements present only the Proposition C Local Return Fund and are not intended to"present fairly the financial position and the = results of the operations of the City's total funds in conformity with generally accepted accounting principles. In our opinion, the .statements referred to in the opening paragraph present fairly, in all material respects, the financial position of the Proposition C Local Return Fund of the City as of June 30, 1999 and 1998; and the results of its operations and changes in the fund balance for the years then ended, in conformity with the Los Angeles County Metropolitan. `Transportation Authority (LACMTA), Proposition C Local Return Program Guidelines. The accompanying supplemental information listed in the foregoing table of contents is not necessary for a fair presentation of the financial statements referred to in the opening paragraph, but is presented as additional analytical data. The supplemental information has been subjected to the tests and other auditing procedures applied in the audits of the � 4 CPA The CPA. Never Underestimate The Value" ® iYJSOnS_ z.:.Son financial statements and, in our opinion, is fairly stated in all material respects in relation to the financial statements taken as a whole: This report is intended solely for the information and use of the City and the Los. Angeles County Metropolitan Transportation Authority (LACMTA) and it should not be, used for any other purpose. This restriction is not intended to limit the distribution of this report which, upon acceptance by the City and LACMTA is a matter of public record. JJW 47 b Los Angeles, California —Y - t I 5 CITY OF DIAMOND BAR PROPOSITION C LOCAL RETURN FUND BALANCE SHEET June 30 1999 •1998 ASSETS Cash $ 1,997,274 $ 2,104,845 LACMTA Receivable 47,892 47,422 Total Assets $ 2,045,166 $ 2,152,267 =x< MBILITIESAND FUND BALANCE Liabilities Accounts Payable $ 0 $ 68,079 3" Due to Other Funds 3,585 127,333 Total Liabilities 5,585 195,412 M Fund Balance Restricted 2,039,581 1,9561,855 Total Fund Balance 2,039,581 1,956,855 k Total Liabilities and Fund Balance $ 2,045,166 $ 2,152,267 The notes are an integral part of these financial statements. fi- The notes are an integral part of these financial statements CITY OF DIAMOND BAR PROPOSITION C LOCAL RETURN FUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL For the Fiscal Year Ended June 30, 1999 (With Comparative Totals for the Fiscal Year Ended June 30, 1998) 3, 1999 Variance Favorable (Un- 1998 =' Budget Actual favorable) Actual Revenues Proposition C (Note 4) $ 526,600 $ 532,230 $ 5,630 $ 515,733 ux„ Interest Income (Note 5) 85,000 114,597 29,597 114,706 Total Revenues 611,600 646,827 35,227 630,439 Expenditures Various, Projects (Exhibit 1) 2,360,000 564,101 1,795,899 744,083 a Total Expenditures 2,360,000 564,101 1,795,899 744;083 Excess (Deficit) of Revenues Over Expenditures (1,748,400) 82,726 ,v 1,831,126 (113,644) y Fund Balance at Beginning of Year 1,956,855 1,956,855 0 2,070,499 Fund Balance at End of Year $ 208,455 $ 2,0399581 $ 1,831,126 $ 1,956,85.5 fi- The notes are an integral part of these financial statements CITY OF DIAMOND BAR PROPOSITION C LOCAL RETURN FUND NOTES TO FINANCIAL STATEMENTS For the Fiscal Years Ended June 3 0, 1999 and 1998 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Fund Accounting The operations of the Proposition C Local Return Fund (PCLRF) are accounted for in separate sets of self -balancing accounts that comprise its assets, liabilities, fund balance, revenue and expenditures. PCLRF accounts for the City's share of the 1/2% Proposition C Local Return allocations which are legally restricted for specific purposes. Basis of Accounting PCLRF is accounted for in a Special Revenue Fund, using the modified accrual basis of accounting .whereby revenues are recognized when they become both measurable and available to finance expenditures of the current period and expenditures are generally recognized when the related fund liabilities are incurred. Budgets and Budgetary Accounting The budgeted amounts presented in this report for comparison to the actual amounts are presented in accordance with generally accepted accounting principles. NOTE 2 - ANNUAL FINANCIAL STATEMENTS The financial statements are intended .to reflect the financial position, results of its operations and compliance with the Proposition C Local Return Program Guidelines, published by LACMTA for the Proposition C Local Return Fund only. NOTE 3 - PROPOSITION C_LOCAL RETURN COMPLIANCE REQUIREMENT In accordance with Proposition C Local Return Program Guidelines, funds received pursuant to these guidelines may only be used for Proposition C Local Return programs. NOTE 4 - PROPOSITION C REVENUE Proposition C revenue is the following; 1999 1998 Proposition C Local Return Fund $ 532,230 $ 515,733 These notes are an integral part of the preceding financial statements. 8 Suron S1 BOULEVARD, SUITE 1710 L LOS ANGELES, CALIFORNIA 90010 CERTIFIED PUBLIC ACCOLMANT3 TELEPHONE (213) 736-6664 FAX (213) 736-6692 ' INDEPENDENT AUDITOR'S REPORT February 10, 2000 F To the Honorable Members of the City Council of the City of Diamond Bar, California and the Los Angeles County Metropolitan Transportation Authority LJ We have audited the balance sheet and statement of revenues, expenditures, and changes in fund balance of Proposition. C Local Return Fund of the City of Diamond Bar (City) for the years ended June 30, 1999 and 1998, and have issued our report thereon dated February 10, 2000. Our audits were made in accordance with generally accepted auditing standards; the rules and regulations of the Los Angeles County Metropolitan Transportation Authority (LACMTA); the Proposition C Local Return Guidelines; and accordingly, included such tests of the accounting records and such other auditing procedures as we considered necessary under the circumstances. The management of the City is responsible for the City's compliance with the laws and regulations of LACMTA and the Proposition C Local Return Guidelines. The following projects were reviewed and tested: Pavement Management System , Traffic Signal Installation Brea Canyon Road Rehabilitation NCL/GS DBB/Montefino Golden Springs Rehabilitation BCR/WCL Traffic Signal Installation - Traffic Signal Construction - DBB/Quails Goldrush, Calbrn, Palamino Diamond Bar Blvd. Rehabilitation SR60/NCL Diamond Bar Blvd. Rehabilitation Rehabilitation of Golden Springs Dr. - GA to Palomino Dr./NCL Tonto Lane Based on our audits, we found that, for the items tested, the City complied with the laws and regulations governing the projects listed above, except as explained in the Schedule of Finding(s). Further, based on our audits, for the items not tested, nothing came to our attention to indicate that the City had not complied with the laws and regulations governing the projects. 11 CPA The CPA. Never Underestimate The Values" i-son - �� z son This report is intended solely for the use of the City and LACMTA and should not be used for any other purpose. This restriction is not intended to limit the distribution of this report which, upon acceptance by the City and LACMTA is a matter of public record. 7 Los Angeles, California No. Noncompliance City Management Comments 1. Section IX.F.2 of the LACMTA Proposition A and C Local Return The management of the City concurred with our finding and recommendation. Program Guidelines states that the local jurisdiction has the year in which Proposition C revenues are allocated to it plus three additional years to expend the funds. Funds which are not expended for specific public transit purposes within four years will be r returned to LACMTA for reallocation to local jurisdictions for discretionary programs. As of. June 30, 1999, the City has unexpended Proposition C Local Return Funds of $177,110 from its fiscal year 1995/96 allocation. We recommended that the City return the unexpended funds to LACMTA for reallocation to local jurisdictions for discretionary programs. 2. Section VIII.A of ` the LACMTA Proposition A and C Local Return The management of the City concurred with our finding and recommendation. Program Guidelines requires the local jurisdiction' to submit the Annual Expenditure Report (Form C) by October 15, 1999. The fiscal year 1997/98's Form C was not submitted until December 9, 1999. We recommended that the City submit Form C in a timely manner. 15 EXHIBIT 1 CITY OF DIAMOND BAR PROPOSITION C LOCAL RETURN FUND SCHEDULE OF EXPENDITURES - ACTUAL AND LACMTA APPROVED PROJECT BUDGET For the Fiscal Year Ended June 30, 1999 (With Comparative Actual Amounts for Fiscal Year Ended June 30, 1998) Variance Project LACMTA (Over) 1998 Code Proiect Name Budget Actual Under Actual 01-470 Pavement Management System $ 5,000 $ , 2,467 $ 23,533 ' $ 8,3.33 01-440 Brea Canyon Road Rehab. NCL/GS 0 ` 0 0 285,440 01-460 Traffic Signal Installation Goldrush, Calbrn, Palamino 375,000 2,069 372,931 262,881 01-440 Diamond Bar Blvd. Rehab- ehab-ilitation ,u ilitation:- - PalominoDrive Northern City Limit 0 0 0 172,347 02-460 Traffic Signal Construction DBB/Quails 120,000 80,878 39,122 15,011 03-460 Traffic Signal Construction - DBB/Montefino 130,000 131,636 (1,636) 0 06-440 Golden Springs Rehabilitation BCR/WCL 730,000 0 730,000 71 04-440 Rehab. Of. Golden Springs Drive - Grand Ave. to Torito Lane 300,000 422 299,578 0 03-440 Diamond Bar Blvd. Rehab. SR60/N City Limit 700,000 346,629 353,371 0 Total Expenditures $ 2,360,000 $: 564,1.01 $ 1.,795,899 $ 744,083 15 CITYOFDIAMOND.BAR ANNUAL FINANCIAL REPORT OF THE PROPOSITIONA LOCAL RETURNFUND FOR THE FISCAL YEARS ENDED �a JUNE 30, 1999 AND 1998 irpson su7son CITY OF DIAMOND BAR ANNUAL FINANCIAL REPORT PROPOSITION A LOCAL RETURN FUND = For the Fiscal Years Ended June 30, 1999 and 1998 TABLE OF CONTENTS Page FINANCIAL SECTION Independent Auditor's Report < 4 Balance Sheet 6: Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual 7 Notes to Financial Statements g COMPLL9NCE SECTION Independent Auditor's Report 11 Schedule of Finding(s) 12 SUPPLEMENTAL INFORMATION Exhibit 1 - Schedule of Expenditures - Actual and LACMTA Approved Project Budget 14 A Exhibit IA - Schedule of Fixed Assets 15 Exhibit 2 - Exit Conference a' 10 2 BOULEVARD. SUITE 1710SZSS,7son LOS ANGELES, CALIFORNIA 90010 CERTIFIED PUBLIC ACCOUNTANTS TELEPHONE (213) 736-6664 FAX (213) 738.6882 INDEPENDENT AUDITOR'S REPORT February 10, 2000 To the Honorable Members of the City Council of the City of Diamond Bar, California and the Los Angeles County Metropolitan Transportation Authority We have audited the balance sheet of the Proposition A Local Return Fund of the City of Diamond Bar (City) as of June 30, 1999 and 1998, and the accompanying statement of revenues, expenditures, and changes in fund balance for the years then ended. These statements are the responsibility of the City's. management. Our responsibility is to express an opinion on these statements based on our audits. We conducted our audits in accordance with generally accepted auditing standards. Those standards require that we plan and - perform the audits to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes . examining, on a test basis, evidence supporting the amounts and disclosures in the. financial audit also includes assessing the accounting statements. � I!de principles used and significant estimates made by management, as well as .evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis', for our opinion. As more fully described in Note 2, the financial statements present only the Proposition A. Local Return Fund and are not intended to (present fairly the financial position and the results of the operations of the City's total funds in conformity with generally accepted accounting principles. In our opinion, the statements referred to in the opening paragraph present fairly, in all ` material respects, the financial position of the Proposition A Local Return Fund of the City as of June 30, 1999 and 1998, and the results of its operations and changes in the fund balance for the years then ended, in conformity with the Los Angeles County Metropolitan Transportation Authority. (LACMTA), Proposition A Local Return Program Guidelines. The accompanying supplemental information listed in the foregoing table of contents is not necessary r a fair tation of the financial referred to- in the, ents is paragraph, but ppresented as additional analytical d ta.mThe supplemental information al inf ormation has been subjected to the tests and other auditing procedures applied in the audits of the 4 CPA sM The CPA. Never Underestimate The Value'" ..Si on e - 5vsT i son financial statements and, in our opinion, is fairly stated in all material respects in relation to the financial statements taken as a whole. This report is intended solely for the information and use of the City and the Los Angeles County Metropolitan Transportation Authority (LACMTA) and it should not be used for any other purpose. This restriction is not intended to limit the distribution of this report which, upon acceptance by the City and LACMTA is a matter of public record. wFY Los Angeles, California wry§ 5 The notes are an integral part of these financial statements �» 6 CITY OF DIAMOND BAR PROPOSITION A LOCAL RETURN FUND: BALANCE SHEET June 30 "., 1999 1998 ASSETS Cash $ 1,978,323 $ 1,707,012 LACMTA Receivable 56,661 56,010 Total Assets $ 2,034,984 $ 1,763,022 LIABILITIES AND FUND BALANCE Liabilities Accounts Payable $ 81,138 $ 70,866 Accrued Payroll 1 556 493 Due to Other Funds 0 57,400 Total Liabilities 82,694 128,759 Fund Balance Restricted 1,952,290 1,634,263 t. Total Fund Balance 1,952,290 1,634,263 Total Liabilities and Fund Balance $ 2,034,984 $ 1,763,022 The notes are an integral part of these financial statements �» 6 CITY OF DIAMOND BAR PROPOSITION A LOCAL RETURN FUND r; STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL sfe For the Fiscal Year. Ended June 30, 1999 (With Comparative Totals for the Fiscal Year Ended June 30, 1998) ^Y 1999 Variance Favorable' (Un- 1998 Budget Actual favorable) Actual Revenues Proposition A (Note 4) $ 6301150 $ 637,015 $ 6,865 $ 621,821 InterestIncome (Note 5) 90,000 96,676 6,676 90,319 r,. Project Generated 285,000 393,824 108,824 328,370 Total Revenues 1,005,150 1,127,515 122,365 1,040,510 Expenditures Various Projects (Exhibit 1) 590,300 809,488 (219,188) 1,161,532 Total Expenditures 590,300 809,488 (219,188) 1,161,532 Excess (Deficit) of Revenues Over Expenditures 414,850 318,027 (96,823) (121,022) Fund Balance at Beginning of Year 1,634,263 1,634,263 0 1,755,285 Fund Balance at End of Year $ 2,049,113 $ 1,952,290 $ (96,823) '$ 1,634,263 The notes are an integral part of these financial statements. 7 8 CITY OF DIAMOND BAR PROPOSITION A LOCAL RETURN FUND NOTES: TO FINANCIAL STATEMENTS For the Fiscal Years Ended June 30, 1999 and 1998 NOTE 1- SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Fund Accounting 1 The operations of the Proposition A Local Return Fund (PALRF) are accounted for in -,, separate sets of self -balancing accounts that comprise its assets, liabilities, fund balance, v: revenue and expenditures. PALRF accounts for the City's share of the 1/2% Proposition A Local .Return allocations which are legally restricted for specific purposes. „ Basis of Accounting PALRF is accounted for in a Special Revenue Fund, using the modified accrual basis of accounting whereby revenues are recognized when they become both measurable and available to finance expenditures of the current period and expenditures are generally recognized when the related fund liabilities are incurred. N: Budgets and Budgetary Accounting The budgeted amounts presented in this report for comparison to the actual amounts are Presented in accordance with generally accepted accounting Principles.. NOTE 2 - ANNUAL FINANCIAL STATEMENTS The financial statements are intended to reflect the financial position, results of its operations and compliance with the Proposition A Local Return Program Guidelines, published by LACMTA for the Proposition A Local Return Fund only. NOTE 3 - PROPOSITION A LOCAL RETURN COMPLIANCE REQUIREMENT In accordance with Proposition A Local Return Program Guidelines, funds received pursuant to these guidelines may only be used for Proposition A Local Return programs. NOTE 4 - PROPOSITION A REVENUE Proposition A revenue is the following: 1999 1998 Proposition A Local Return Fund $ 637,015 $ 6219821 y These notes are anintegral part of the preceding financial statements. 8 - SigsonSZ J�/ M 3600 WILSHIRE BOULEVAM SUITE 1710 r---= LOS ANGELES, CALIFORNIA 90010 CER77FIED PUBLIC ACCOUNTANTS TELEPHONE (213) 736.6664 FAX (213) 73B -SM 4e,m INDEPENDENT A1IDITOR `S REPORT February 10, 2000 To the Honorable Members of the City Council of the City of Diamond Bar, California and the Los Angeles County Metropolitan Transportation Authority We have audited the balance sheet and statement of revenues, expenditures, and changes in fund balance of the Proposition A Local Return Fund of the City of Diamond Bar (City) for the years ended June 30, 1999 and 1998, and have issued our report thereon dated February 10, 2000. Our audits were made in accordance with generally accepted auditing standards; the rules and regulations of the Los Angeles County Metropolitan Transportation Authority (LACMTA); the Proposition A Local Return Guidelines; and accordingly, included such tests of the accounting records and such other auditing procedures as we considered necessary under the circumstances. The management of the City is responsible for the City's compliance with the laws and regulations of LACMTA and the Proposition A Local Return Guidelines. The following projects were reviewed and tested: Transit Subsidy Program Bus Stop Bench Replacement Dial -A -Cab Senior & Disabled Fund Exchange Transportation Planning SGVCOG Holiday Ride Bus Stop Improvement Program Expansion of Park & Ride Lot From Palomino Drive to Recreational Transit Excursions Northern City Limit Recreational Transit Ranch Festival Administration Based on our audits, we found that, for the items tested, the City complied with the laws and regulations governing the projects listed above, except as explained in the Schedule of Finding(s). Further, based on our audits, for the items not tested, nothing came to our attention to indicate that the City had not complied with the laws and regulations governing the projects. This report is intended solely for the use of the City and LACMTA and should not be .used for any other purpose. This restriction is not intended to limit the distribution of this report which, upon acceptance by the City and LACMTA is a matter of public record. Los Angeles, California 11 C PA r - The CPA, Never Underestimate The Value:" - No. Noncompliance City Management Comments 1 Section ' VIIIA of the LACMTA The management of the City concurred Proposition A and C Local Return with our finding and recommendation. Program Guidelines requires the local jurisdiction to submit the Annual Expenditure Report (Form C) by October 15, 1999. The fiscal year 1998/99's Form C was not submitted until December 9, 1999. We recommended that the City submit Form C in a timely manner. 12 EXHIBIT -1 CITY OF DIAMOND BAR PROPOSITION A LOCAL RETURN FUND SCHEDULE OF EXPENDITURES ACTUAL AND LACMTA APPROVED PROJECT BUDGET For the Fiscal Year Ended June 30, 1999 (With Comparative Actual Amounts for Fiscal Year Ended June 30, 1998) r, Variance Project LACMTA (Over) ; 1998 Code Description Budget Actual Under Actual 01-270 Transportation Planning F SGVCOG $ 7,500 $ 61876 $ 624 $ 5,670 01-140 - Recreational Transit 37,000 22,985 14,015 (I) 23,656 Excursions 02-140 Recreational Transit - Ranch' Festival 4,000 0' 4,Q00 (1) 1,908 03-140 Holiday Ride 25,000 2,003 22,997 (1) 1,116 01-290 Expansion' of Park & Ride Lot 0 0 0 57,400 01-250 sit Subsidy Program 128,000 469,248 (341,248) (2) 433,419 02-130 Dialb: Senior & Disabled 302,000 233,783 68,217 249,813 01-160 Bus Stop Bench Replacement 3,506 5,128 (1,628) 3,550 01-405 Fund Exchange 0 0 " 0 " 385,000 01450 Bus Stop Improvement Program from Palomino Drive to - Northern City Limit 30,000 30,000 0 0 01-480 Administration 53,300 39,465 13,835 0 Total Expenditures p $ 590,300 $ 809,488, $ (219,188) $ 1,161,532 (1) The expenditures incurred for these projects were lower than anticipated. 4F (2) The true variance is calculated as follows: Total Expenditures $ 469,249 Less: Project Generated Revenue (393,824) PALRF Expenditures 75,424 Less: LACMTA Budget (128,000 True Variance Over/(Under) $ (52,576) r 14 1 - - F'"$ CITY OF DJAMOND BAR ANNUAL FINANCIAL REPORT OF THE TRANSPORTATIONDEYELOPMENT ACT FUND FOR THE FISCAL YEARS ENDED JUNE 30,1999 AND 1998 �r fi :IIS tri son .�S.i5pson LJ 2 CITY OF DIAMOND BAR ANNUAL FINANCIAL REPORT F TRANSPORTATION DEVELOPMENT ACT FUND For the Fiscal Years Ended June 30, 1999 and 1998 TABLE OF CONTENTS Page FINANCLAL SECTION Independent Auditor's Report 4 w Balance Sheet - Section 99234 6 L Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual 7 a Notes to Financial Statements g w SUPPLEMENTAL INFORMATION Schedule of Transportation Development Act Allocation for Specific Projects 11 Schedule of Completed Projects 12 4 COMPLIANCE SECTION Report on Transportation Development Act Compliance 14 Schedule of Finding(s) 15 Exit Conference 16 LJ 2 �-s WILSHIRE SUITE 1710S17son 50Z LOS ANGELES, CALIFORNIA 90010 CERTIFIED PUBLIC ACCOUNTANTS TELEPHONE (213) 736-6664 FAX (213) 7366692 INDEPENDENT AUDITOR IS REPORT February 10, 2000 To the Honorable Members of the City Council of the City of Diamond Bar, California and the `* Los Angeles County Metropolitan Transportation Authority :. We have audited the balance sheet of the Transportation Development Act Fund of the City of Diamond Bar (City) as of June 30, 1999 and 1998, and the related statement of revenues, expenditures, and changes in fund balance for the years then ended. These statements are the responsibility of the City's management. Our responsibility is to express an opinion on these statements based on our audits. We conducted our audits in accordance with generally accepted auditing standards. Those standards require that we plan and perform the audits to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significantt estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion: As more fully . described in Note 2, the financial statements present only the Transportation Development Act Fund and are not intended to present fairly the financial position and the results of the operations of the City's total funds in conformity with generally accepted accounting principles. In our opinion, the financial statements referred to in the opening paragraph present fairly, in all material respects, the financial position of the Transportation Development Act Fund of the City as of June 30, 1999 and: 1998, and the results of its operations and changes in the fund balance for the years then ended in conformity with generally -« accepted accounting principles. The accompanying supplemental information listed in the foregoing table of contents is not necessary for a fair presentation of the financial statements referred to in the opening paragraph, but is presented as additional analytical data. The supplemental information has been subjected to the tests and other auditing procedures applied in the audits of the E .4 CPA The CPA. Never Underestimate The Value son 7 s son financial statements and, in our opinion, is fairly stated in all material respects in relation to the financial statements taken as a whole: This report is intended solely for the information and. use of the City and the Los Angeles County Metropolitan Transportation Authority (LACMTA) and it should not be used for y; any other purpose. This restriction is not intended to limit the distribution of this report which, upon acceptance by the City and LACMTA is a matter of public record. - Los Angeles, California r-' f d I i. r 5 -- _ _--- CITY OF DIAMOND BAR F TRANSPORTATION DEVELOPMENT ACT FUND BALANCE SHEET Pertaining to Section 99234 of the Public Utilities Code June 30 1999 1998 ASSETS Cash (Note 3) $ 30,821 S 29,258 Total Assets $ 30,821 S 29,258 LIABILITIES AND FUND BALANCE b Liabilities Due to LACMTA (Note 6) $ 16,308 $ 16,308 P Total Liabilities 16,308 16,308 f=� Fund Balance Restricted - Local 14,513 12,950 Total Fund Balance 14,513 12,950 Total Liabilities and Fund Balance $ 30,821 $ 29,258 CITY OF DIAMOND BAR m. v TRANSPORTATION DEVELOPMENT ACT FUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE -BUDGET AND ACTUAL For the.Fiscal Year Ended June 30, 1999 (With Comparative Totals for the Fiscal Year Ended June 30, 1998) 1999 Variance Favorable (Un- 1998 Budget Actual favorable) Actual Revenues Intergovernmental Allocations: Article 3 $ 0 $ 0$ 0$ .0 Miscellaneous: Interest 1,800 1,563 (237) 1,576 Total Revenues 1,800 1,563 (237) 1,576 Expenditures Construction 0 0 0 0 Total Expenditures 00 0 0 Excess (Deficit) of Revenues' Over Expenditures 1,800 1,563 (237) 1,576 Fund Balance at Beginning of Year 12,950 12,950 0 11,374 Fund Balance at End of Year $ 14,750 $ 14,513 $ (237) $ 12,950 The notes are an integral part of these financial statements. 7 r A 4, CITY OF DIAMOND BAR TRANSPORTATION DEVELOPMENT ACT FUND NOTES TO FINANCIAL STATEMENTS For the Fiscal Years Ended June 30, 1999 and 1998 NOTE 1- SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Fund Accounting Section 99234 Funds, of the Transportation Development Act are pooled with other City monies in the Special Revenue Fund. The Special Revenue Fund accounts for the City's share of the Transportation Development Act allocations which are legally restricted for specific purposes. Basis ofAccounting The Special Revenue Fund is accounted for by using the modified accrual basis of accounting whereby revenues are recognized when they become both measurable and available to finance expenditures of the current period and expenditures are generally recognized when the related fund liabilities are incurred. Budgets and Budgetary Accountin The budgeted amounts presented in this report for comparison to the actual amounts are presented in accordance with generally accepted accounting principles. Comparative Data Comparative total data for the prior year are presented in the accompanying financial statements in order to provide an understanding of the changes in the Transportation Development Act Fund's financial position and its operations. NOTE 2 - ANNUAL FINANCIAL STATEMENTS The financial statements are intended to reflect the financial position, results of its operations and compliance with the Transportation Development Act for the Transportation Development Act Fund only. NOTE 3 CASH AND INVESTMENTS Cash is pooled with other City's funds to maximize investment opportunities and yields. Investment income resulting from this pooling is allocated to the respective funds These notes are an integral part of the preceding financial statements. 8 CITY OF DIAMOND BAR TRANSPORTATION DEVELOPMENT ACT FUND NOTES TO FINANCIAL STATEMENTS For the Fiscal Years Ended June 30, 1999 and 1998 (Continued) including the Transportation Development Act Fund, based upon their average monthly cash balances. NOTE 4 - TRANSPORTATION DEVELOPMENT ACT COMPLIANCE REQUIREMENTS In accordance with Section 99234, Article 3 of the Public Utilities Code, funds received pursuant to this Code's section may only be used for facilities provided for the exclusive . use by pedestrians and bicycles. . NOTE 5 - TRANSPORTATION DEVELOPMENT ACT FUNDS RESERVED In accordance with TDA Article 3 (SB821) Guidelines, funds which will not be spent during the fiscal year have been placed on reserve in the reserve Local Transportation Fund (LTF) account with the County Auditor -Controller to be drawn down whenever the funds become eligible for a specific project and an approved draw down request is received by. LACMTA. As of June 30, 1999, the City has funds of $85,623 on reserve as follows: FY 1995/96 Reserve $ 20,417 FY 1996/97 Reserve 22,945 FY 1997/98 Reserve 21,744 FY 1998/99 Reserve 20,517 Available Reserve Balance @ 6/30/99 $ 85,623 However, $14,513 of TDA Article 3 funds that remained on hand with the City is in noncompliance with TDA Article 3 (SB821) Guidelines. NOTE 6 - DUE TO LACMTA In accordance with TDA Article 3 (SB821) Guidelines, all excess regional funds, including accumulated interest earned on the excess funds, from completed projects must be returned to LACMTA. As of June 30, 1999, the unexpended regional allocations in the amount of $16,308 from the completed Sidewalk/Bikeway project were.recorded as due to LACMTA. These notes are an integral part of the preceding financial statements. 9 CITY OF DIAMOND BAR TRANSPORTATION DEVELOPMENT ACT FUND SCHEDULE OF TRANSPORTATION DEVELOPMENT ACT ALLOCATION FOR SPECIFIC PROJECTS For the Fiscal Year Ended June 30, 1999 Totals to Date . Program Unexpended Project Year Allocations Expenditures Allocations Status Project Description Regional Allocations Sidewalk/Bikeway 1991-92 $ 98,000 $ 81,692 $ 16,308 Closed Local Allocations None 0 0 0 Totals $ 98,000 $ 81,692 16,308 Excess Regional Funds to be Returned to a =. LACMTA (Note 6) (16,308) Unexpended Interest Accumulated to Date 14,513 Fund Balance @ 6/30/99 $ 14,5:13 * See Schedule of Finding(s). 11 Su7son TELEPHONE (213) 736-6664SS17son 3600 MLSHIRE BOULEVARD, SUITE 1710 LOS ANGELES, CALIFORNIA 90010 CERTIFIED PUBLIC ACCOUNTANTS FAX (213) 736-8692 F— REPORT ON TRANSPORTATION DEVELOPMENT ACT COMPLIANCE February 10, 2000 To the Honorable Members of the City Council of the City of Diamond Bar, California and the Los Angeles County Metropolitan Transportation Authority We have audited the balance sheet and ,statement of revenues, expenditures, and changes in fund balance of the Transportation Development Act Fund of the City of Diamond Bar (City) for the years ended June 30, 1999 and 1998, and have issued our report thereon dated February 10, 2000. Our audits were made in accordance with generally accepted auditing standards and were further made to determine compliance with the Transportation Development Act (TDA); including Section 99234; the rules and regulations of the Los Angeles County Metropolitan Transportation Authority (LACMTA); the 16 tasks contained in the "Guidelines on Auditing for Conformance," published by LACMTA; and accordingly, included such tests of the accounting records and such other auditing procedures as we considered necessary in the circumstances. Among the items considered were determination of eligibility of the City to receive funds allocated to it, and propriety of expenditures in accordance with TDA and. LACMTA regulations. In our opinion, our evaluation of compliance factors disclosed that the funds allocated to the City under TDA were accounted for and expended in conformance with TDA and LACMTA rules and regulations, except as explained in the Schedule of Finding(s). F, This report is intended solely for the use of the City and LACMTA and should not be used for any other purpose. This restriction is not intended to limit the distribution of this report which, upon acceptance by the City and LACMTA is a matter of public record. LJ Los Angeles, California 14 C PA5 The CPA. Never UnderesOmate The Value No. Noncompliance City Management Comments 1. According to the Public UtilitiesCode The City management expects to utilize the s (PUC), Section 99234 and LACMTA excess funds in fiscal. year 1999/00. Thus, Guidelines, a jurisdiction may draw down the funds need not be returned to only the funds estimated to be used during LACMTA. the fiscal year for specific bicycle and pedestrian projects. Remaining funds must be placed on reserve in the reserve TDA Article 3 account with the County Auditor-Controllerl and may be transferred to the jurisdictions', whenever they become eligible and an approved draw -down request is'received at LACMTA. As of June 30, 1999, we noted that the City had excess funds of accumulated interest earned in theamountof $14,513. We recommended that the jurisdiction comply with the PUC Section 99234 which requires the return of any unexpended funds to LACMTA to be placed in the reserve Local Transportation Fund (LTF) account with the County Auditor -Controller. p 1, 15 s CITY OF DIAMOND BAR TRANSPORTATION DEVELOPMENT ACT FUND EXIT CONFERENCE .. June 30, 1999 An exit conference was held on February 10, 2000, at the City of Diamond Bar. Thosein attendance were: Simpson & Simpson Representative: Denise Lam, Auditor City's Representative: Gina Tharani, Accountant II v Matters Discussed: Results of the audit disclosed a noncompliance issue related to the Public Utilities Code UC Section 99234 and LACMTA (PUC), guidelines. The management of the City concurred with our finding, but disagreed with our recommendation that the unexpended funds be returned to LACMTA to be v placed on reserve. The disagreement is due to the City's anticipation of expending the funds during fiscal year 1999/00. 16' CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO6. TO: Honorable Mayor and Members of the City Council MEETING DATE: June 20,2000 REPORT DATE: June 14, 2000 FROM: Terrence L. Belanger, City Manager TITLE: Exonerations of four Surety Grading Bonds (Faithful Performance, Labor & Material) forLotsin Tract 39679 for Opus West Construction Corporation SUMMARY: The Principal, Opus West Construction Corporation, requests the release of the Surety Deposit GradingBonds: #11141645645 for Lot 23, 21950 E. Copley Drive; #11141645694 for Lot 22, 21810 E. Copley Drive; #11141645702 for Lot 12 1550 S. Valley Vista 'Drive; and #11141645744 for Lot 15, 1520 S. Bridge Gate Drive. These were for improvement securities as required in accordance with the Subdivision Map Act. The Public Works Division finds that the Principal performed all works as shown on the grading, plan on file with the City. RECOMMENDATION: It is recommended that the City Council approve the exoneration of Surety Deposit' Grading Bonds (a.) #11141645645 for $11,316.60 posted with the City on March 4, 1999; (b) #11141645694 for $12,758.40 ,posted with the City on April 28, 1999; (c) #11141645702 for $8,269.20 posted with the City on May 5, 1999; (d) #11141645744 for $14,628.60 posted with the City on May 26, 1999; and that the City Clerk notify the Principal and Surety of this action. LIST OF ATTACHMENTS: X Staff Report Public Hearing; Notification Resolutions) Bid Specification Ordinance(s) X Other: certifications & Letters of request EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST:, 1. Has the Resolution, ordinance or agreement been reviewed by the City Attorney? N/A' Yes 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A Yes 4. Has the report been reviewed by a Commission? N/A` Yes Which' Commission? 5. Are other departments affected by the report? N/A Report discussed with the following affected departments: REVIEWED BY; Terrence`L. Belan J es DeSte an.o ' City Manager Deputy City M nager No No No -&v-id Liu Deputy Director of Public Works CITY COUNCIL REPORT AGENDA NO MEETING DATE: June 20, 2000 TO: Honorable Mayor and Members of the City Council SUBJECT: Exonerations of four Surety. Grading Bonds (Faithful Performance, Labor & Material) for Lots in Tract 39679 for Opus West Construction Corporation ISSUE.STATEMENT Consider the Exonerations of the Surety Deposit Grading Bonds: #11141645645 for Lot 23, 21950 E. Copley Drive; #11141645694 for Lot 22, 21810 E. Copley Drive; #11141645702 for Lot 12, 1550 S. Valley Vista Drive; and #11141645744 for Lot 15, 1520 S. Bridge Gate Drive. These were for improvement securities as required in accordance with the Subdivision Map Act. The Public Works . Division" finds that the Principal, performed all works as shown on the grading plan on file with the City. RECOMMENDATION It is recommended that the City Council approve the exoneration of Surety Deposit Grading Bonds (a) #11141645645 for $11,316.60 posted with the City on March 4, 1999; (b.) #11141645694 for $12,758.40 posted with the City on April 28, 1999; (c) #11141645702 for $8,269.20 posted with the City on May 5, 1999; (d.) #11141645744 for $14,628.60 posted with the City on May 26, 1999; and that the City Clerk notify the Principal and Surety of this action. FINANCIAL SUMMARY This action has no fiscal impact on the City BACKGROUND/DISCUSSION In accordance with Section 66462 of the Subdivision . Map Act, the City entered into agreements with Opus West Construction Corporation to complete grading improvements located in Tract 39679 on four lots: (a.) Lot 23 21950 E. Copley Drive; (b:) Lot 22, 21810 E. Copley Drive; (c) Lot 12, 1550 S. Valley Vista Drive; and (d.) Lot 15,1520 S. Bridge. Gate Drive. The owner guaranteed faithful performance of these agreements by posting the four Surety Grading Bonds: (a.) #11141645645 for $11,3.16.60 posted with the City on March 4, 1999; (b.) #11141645694 for $12,758.40 posted with the City on April 28, 1999; (c.) #11141645702 for $8,269.20 posted - with the City on May 5, 999; (d.) #11141645744 for $14,628.60' posted with the City on May 26, 1999. 1 All grading has been approved on June 9, 2000 by the City's consultant, Mr. Don Winslow of Charles Abbott Associates: The following bonds are recommended for exoneration: a. Account Number: Surety Grading Bond #11141645645 Amount: $1,1,316.60 Reason: All grading improvements have been completed and approved by the City. b. Account Number: Surety Grading Bond #11141645694 Amount: $12,758.40 Reason: All grading improvements have been completed and approved by the City. c. Account Number: Surety GradingBond #11141645702 Amount: $8,269.20 Reason: All grading improvements have been completed and approved by the City. d. Account Number: Surety Grading Bond #11141645744 Amount: $14;628.60 Reason: All grading improvements have been completed and approved by the City. PREPARED BY: Linda Kay Smith Development Services Assistant 2" Nov ,01 ` 98 04:14p City of Diamond "Bar 909-861-3117 P-2 CITY OF DIAMOND BAR 21660 E. COPLEY DRIVE,SUITE 190 DIAMOND BAR, CA 91765-4177 (909) 396-5671 SUPERVISED GRADING INSPECTION CERTIFICATE JOB ADDRESS/LOT AND TRACT No.. 219 50 E. WEZ EY Dl1/V PERMIT NO. OWNER ALCSTATG CONTRACTOR _111�!/S 6r�FST Cr�Py�o aTl�n/ SOILS ENGINEER'S ROUGH GRADING TIO I certify that the earth fills placed on the following lot(s) were installed upon competent and property prepared base material and compacted in compliance with requirements of Building Code Section 3317. I further engineering geologist, relative to this site, have recommterrify that where the report or reports of ended the installation of buttresses, fills or other similar stabilization measures, such earthwork construction has been completed in accordance with'the approved desi¢n. LOT NO.(S) See report dated for compaction test 'data, recomm recommendations. ended allowable soil bearing values and other { EXPANSIVE SOILS (YES) (NO) LOT NO. (S) t BUTTRESS FILLS (YES) (NO) LOT NO. (S) REMARKS ; ENGINEER REG. NO. Signature (and wet -stamp) DATE SUPERVISING GRADING ENGINEER'S ROUGH GRADING CERTIFICATION I certify to the satisfactory completion of rough grading including; grading ro to approximate final elevations, and staked; cut and fill slopes correctly graded and located in accordance with the approved. desi cp P e Imes located rraces ded ready for paving, berms installed; and required drainage slopes provided on the building pads, j ece tiCy that where report or reports ofd an engineering geologist and/or soils engineer have been prepared relative to this site, the recommendations contained in soils reports have been followed in the execution of the work: LOT NO.(S) PXMAR S ENGINEER REG. NO. Signature (and wet -stamp) DATE SUPERVISING GRADING ENGINEER'S FINAL GRADING CERTIFICATION QQ(�QFES-, I certify to the satisfactory completion of grading in accordance with the approved plans. All required vices A installed; slope planting established and irrigation systems provided (where required); and adeq for drainage of surface waters from each building site. The recommendations uate ns have of the soils engineer rn been such persons were employed} have been incorporated in the work.si LOTNO.(S)7 _ Exp..3 /3// om REMARKS #� ENGINEER j - REG. NO.._,�l Z of 0 Signature (and et -stamp)' D� k rs GRADING CER77FIC4774N BY THE SOILS ENGINEER AND GRADING ENGINEER IS REQUIRED FOR ROUGH GRADEINSPECTIONAND RELEASE TO BUILDWGDEPARTA ENTFOR SMUCTURAL PERMITS FINAL GRADING CFR TIFTC4TIONBYTHE GRADING ENGINEER IS REQUIRED BEFORE FINAL GRADEINSPEC7TDN AND RELEASE TO BUILDING DEPARTMENT FOR OCCUPANCY OFSTRUCTURE Nov '0,1 98 04: 14p City of Diamond Bar SOS-861-3117 p-2" CITE' OF DIAMOND BAR 21660 E_ COPLEY DRIVE, SUITE 190 DIAMOND BAR, CA 91765-4177 (909)396-5671, SUPERVISED GRADING INSPECTION CERTIFICATE JOB ADDRESS/LOT AND TRACT NO, 2/8/0 COPLEY AE/VG PERMITWO. OWNER�L L STA ..CONTRACTOR ek/s z ST CD.QP r ,4 /Oil/ - T SOILS ENGINEER'S ROUGH GRADING CERTIFICATION I certify that the earth Ells placed on the following lot(s) were installed upon competent and property prepared base material and compacted in compliance with requirements of Building Code Section 3317, I further certify that where the report or reports of engineering geologist, relative to `this site, have recommended the installation of buttresses, fills or other similar stabilization measures, such earthwork construction has been completed in accordance with the approved design. LOT NO.(S) See report dated for compaction test data, recommended allowable soil bearing values and other recommendations. EXPANSIVE SOILS (yES) (NO) 'LOT NO. (S) BUTTRESS FILLS (YES) (NO) LOT NO; (S) REMARKS ENGINEER REG. NO. DATE Signature (and wet-stamp) SUPERVISING GRADING ENGNEER'S ROUGH GRADING CERTIFICATION I certify to the satisfactory completion of rough grading including. grading to approximate final elevations; property Ivies located and staked; cut and fill slopes correctly graded and located in accordance with the approved design; swages and terraces graded ready for paving, berms installed; and required drainage slopes provided on; the building pads. I fa=ther certify that where report or reports ofd an engineering geologist and/or soils engineer have been prepared relative to this site, the recommendations contained in soils reports have been followed in the execution of the work. LOT NO.(S) REMARKS ENGINEER ' REG. N0. DATE Signature (and wet-stamp) SUPERVISING GRADING ENGINEER'S FINAL GRADING CERTIFICATION I certify to the satisfactory completion of grading in accordance with the approved plans. All (jlSrO�� installed; slope planting established and irrigation required g systems provided (where required); and adequate ave t. for drainage of surface waters from each building site. Therecommendations of the soils engineer eering geologt8� ff such persons were employed) have been incorporated in the work. LWU No. 0432-993 Z In LOT NO.(S) % EXp.3 REMARKS rpo. rV 7#e= / D►N O� G , N i� ENGINEER ,0442v.REG.NO., 4.329 Signature ( dwet-stamp) �l /l/9 GRADING CERTIFICATION By THE SOILS ENGINEER AND GRADING ENGINEER IS REQUIRED FOR ROUGH GRADEiNSPEC170AIAND RELFASE TO BUILDING DEPARTMENTFOR MUCTURAL PFAWTS FINAL GRADING CER77F7CA770NBYTHE GRADING ENGINEER IS REQUIRED BEFORE FWAL GlLADEINSPEC7TON AND RELEASE TO BUILDING DEPARTMENTFOR 0CCUPA2VCYOFS77?UCT7JRE ^IYCv 01 SS 04:`14 City of Diamon __ --- p d Bar"J'tiy-.tfbl-,lir P_C CITY OF DIAMOND BAR 21660 E. COPLEY DRIVE, SUITE 190 DIAMOND BAR, CA 91765-4177 (909) 396-5671 SUPERVISED GRADING INSPECTION CERTIFICATE 70BADDRESS/LOTAND`TRACTNO. 1550 S. Valle Vista Dr.PERMIT NO. OWNER CONTRACTOR OPUS South West SOILS ENGINEER'S ROUGH GRADING CERTIFICATION I certify that the earth Ells placed on the following lot(s) were installed upon competent and property prepared base material and compacted in compliance with requirements of Building Code Section 3317, I further certify that where the report or reports of engineering geologist, relative to this site, have recommended the installation of buttresses, fills_ or other similar stabilization measures, such earth%Ivork construction has been completed in accordance with the approved design, LOT NO. (S) - See report dated for compaction test data, recommended allowable soil bearing values and other recommendations. EXPANSIVE SOILS (YES) (NO) LOT NO. (S) BUTTRESS FILLS (YES) (NO) LOT NO. (S) REMARKS ENGINEER REG. NO. DATE Signature (and wet-stamp) SUPERVISING GRADING ENGINEER'S ROUGH GRADING CERTIFICATION I ccr* to the satisfactory compaction of rough grading including: grading to approximate fatal elevations, property lines located and staked; cut and fill slopes correctly graded and located in accordance with the approved design; swales and terraces graded ready for paving, berms installed; and required drainage slopes provided on the building pads. I further certify that where report or reports ofd an engineering geologist and/or soils engineer have been prepared relative to this site, the recommendations ; contained in soils reports have been followed in the execution of the work. LOT NO.(S)< REMARKS ENGINEER REG. NO. DATE Signature (and wet-stamp) SUPERVISING GRADING ENGINEER'S FINAL GRADING CERTIFICATION V"10 I certify to the satisfactory completion of grading in accordance with the approved plans. All required dra' en z m installed; slope planting established and irrigation systems provided (where requirernd); q d); and adequate pro to haeen for drainage of surface waters from each building site. The recommendations of the soils engineer and en pt CNI such persons were employed) have been incorporated in the work. -f g � CIYit LOTNO.(S) Lot 12 of Tract 39679 �Q, CA<, 0 REMARKS The fins? ❑radinq is in accordance with the approve and revised ar.adina-nlAnc_ Fav C;TNm iz v %1/ A ! n .f J n _ P 2 CITY OF DIAMOND BAR 21660E_ COPLEY DRIVE, SUITE 190 DIAMOND BAR, CA 91765-4177 (909) 3965671 SUPERVISED GRADING INSPECTION CERTIFICATE JOB ADDRESS/LOT AND TRACTNO. 1520 S. Bridge Gate Dr. PERMITNO. OWNER CONTRACTOR OPUS South Gate SOILS ENGINEER'S ROUGH GRADING CERTIFICATION I certify that the earth fills placed on the following lot(s) were installed upon competent and prop erty,prepared base material and compacted in compliance with requirements of Building Code Section 331.7. 1 further certify that where: the report or reports of engineering geologist, relative to this site, have recommended the installation of buttresses, files or other similar stabilization measures, such earthwork construction has been completed in accordance with the approved design. LOT NO.(S) See report dated for compaction test data, recommended allowable -soil bearing values and other recommendations.. EXPANSIVE SOILS (YES) (NO) LOT NO. (S) BUTTRESS FILLS (YES) (7110) LOT NO. (S) RE%LkP,KS ENGINEERREG. NO. DATE Signature (and wet -stamp) SUPERVISING GRADING ENGINEER'S ROUGH GRADING CERTIFICATION I certify to the satisfactory completion of rough grading including; grading to approximate final elevations, property lines located " and staked; `cut and fill slopes correctly graded and located in accordance with the approved design; swales and terraces, graded ready for paving, berms installed; and required drainage slopes provided on the building pads. I further certify that where report 'or reports ofd an engineering geologist and/or sails engineer have been prepared relative to this site, the recommendations contained in soils reports have been followed in the execution of the work. LOT NO.(S) REMARKS ENGINEER REG. N0. DATE Signature (and wet -stamp) SUPERVISING GRADING ENGINEER'S FINAL GRADING CERTIFICATION ��¢ d40K 1' ��' `F!f: I certify to the satisfactory completion of grading in accordance with the approved plans. All required draina s have been m installed; slope planting established and irrigation systems provided (where required); and adequate.provs `ve for drainage of surface waters from eaeh building site, .The recommendations of the soils engineer and eng st if such persons were employed) have been incorporated in the work.j 3i f D 01 Y1L � LOTNO.(S) Portion of lots #15 and #16 of Tract 39679 FOQ' f C Ate REMARKS The finalqrading is in accordance with the ,a roved and revised ra s. ENGINEER ,`41:-dYc ,�L G. NO. 43293: DATE 11/12/99 Signature (and wet -s p) D0 GRADING CER77,FICA7ION BY THE SOILS ENGINEER AND GRADING ENGINEER IS REQUIRED FOR ROUGH GRADE INSPEC77ON A ND RELEASE TO BUILDING DEPARTMENT FOR SI7?UCTUR4L PF_RA67S FINAL GRADING CER77RC4770NBY THE GRADING ENGINEER IS REQUIRED BEFORE FINAL GRADE INSPEC770N AND RELEASE TO BUILDING DEPARTAfENTFOR OCCUPANCYOFS7RUCTURE June 26, 2000 Vickie M. Sixty Opus West Construction Company 2415 E. Camelback Road, Suite 800 Phoenix, Arizona 85016-4201 Dear Ms. Sixta: It is my pleasure to inform you, the principal, that the Diamond Bar City Council, at their meeting of June 20, 2000 released Bond No. 11141645645. for Lot 23, 21950 E. Copley Dr. for $11,316.60; Bond No. 11141645694, or Loft 22, 21810 E. Copley Tar. $12,758.40; Bond No. 11141645702 for $8,269.20; and Bond No. 11141645744 for $14,628.60. If you have any questions, feel free to contact this office or Linda Smith (909) 396-5676. Sincerely, Tommye Cribbins Asst. City Clerk cc: Engineering Division CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. . TO: Terrence L. Belanger, City Manager MEETING DATE: June 20, 2000 REPORTDATE: June 14, 2000 FROM: Lynda Burgess, City Clerk TITLE: ESTABLISHMENT OF OPEN PURCHASE ORDER WITH XEROX CORPORATION FOR MAINTENANCE OF' PHOTOCOPIERS FOR FY 2000-01 SUMMARY: In dune 1998, the City purchased two Xerox 5100 copiers from the Xerox Corporation and entered into a three-year contract for maintenance of the machines by the Xerox Corporation. A new, open Purchase Order will need to be approved for FY 2040-01 in the amount of $20,000, which is based on the increased Monthly Base Fee of $408.44 per machine and a Cost Per Copy Fee of $.0109. RECOMMENDATION: It is recommended that the City. Council, approve establishment of an Open Purchase Order in the amount of $20,000 with the Xerox Corporation for maintenance of two Xerox copy machines for FY 2000-01. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification Resolution(s) _ Bid Specification (on file in City Clerk's office) Ordinance(s) -- Other: — Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed ` NIA ; _ Yes _ No by the City Attorney? 2. Does the report require a majority vote? X Yes ' _ No 3. Has environmental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? NIAYes _ No Which Commission? 5. Are other departments affected by the', report? NIA _ Yes _ No Report discussed with the following affected departments: REVIEWED BY: DEPARTMENT HEAD. Terrence L. BeIAqer James DeStefano Ly Burgess City Manager Deputy City Manager City Cleric MEETING DATE: TO: FROM: CITY COUNCIL REPORT AGENDA NO. June 20, 2000 Honorable Mayor and Members of the City Council, City Manager SUBJECT: ESTABLISHMENT 'OF OPEN PURCHASE 'ORDER WITH XEROX CORPORATION FOR MAINTENANCE OF PHOTOCOPIERS FOR' FISCAL YEAR 2000-01 ISSUE STATEMENT: To request an Open Purchase Order with the Xerok Corporation in the amount of $20,000 for maintenance of two Xerox photocopiers. for Fiscal Year 2000-01. RECOMMENDATION: It is recommended that the City Council approve establishment of an Open Purchase Order in the amount of, $20,000 with the Xerox Corporation for maintenance of two Xerox photocopy machines for Fiscal Year 2000-01. FINANCIAL SUMMARY: Funds to be expended from the General Fund BACKGROUNDIDISCUSSION: In June 1998, - the City purchased two copy machines from Xerox Corporation and entered into a three-year contract for maintenance. For FY 1,999-00, the City established an Open Purchase Order in the: amount of $18,000. On May 18, 2000,.the City received two letters from the Xerox Corporation requesting renewal of the maintenance agreement along with issuance of a new Purchase Order for Fiscal Year 2000-01. Section 16 of the Sale/Maintenance. Agreement (Attachment B) stipulates that "Xerox may annually adjust the Monthly Base and Print Charges established under the multi-year maintenance agreement, eachsuch increase not to exceed 1,0%." The letters state that an "increase le will be effective 7/1100." By way of atelephone conversation with the Xerox Customer Business Center, it was determined that the Monthly Base Rate, to be charged of the City by Xerox Will increase from $396.55 to $408.44 per machine and the copy charge will I increase from $.0107 to $.0109 per copy. As a resultof an FSMA discount on the Monthly Base, Fee, the City will actually' pay $347.17 per copier per month. Staff estimates that the City will need to establish an, Open Purchase Order in the amount of $20,000. This estimate is based on the Monthly Base Foe and through evaluation of the amount of copies produced during the last three quarters. The copy amount information is as follows: Honorable Mayor and Members of the City Council June 14, 2000 Page Two 1S$ Quarter: Machine 91 106,078 copies Machine #2 188,429 copies 2"d Quarter: Machine #1 43,919 copies Machine #2 165,401 copies 3M Quarter: Machine #1 63;724 copies Machine #2 126,270 copies The average quarterly copy amount per machine is estimated at: Machine #9 70,586 Machine #2 148,469 The yearly copy estimate per machine is as follows: Machine #9 282,344 Machine #2 593,844 It is estimated that 900,000 copies will be produced with a charge of $.0109 bringing the yearly Cost Per Copy Charge to approximately $9,810. This total, combined with the '$8,332.08 for the Monthly Base Fee, equals $18,142.08. Therefore, it is recommended that the City establish an Open Purchase Order in the amount of $20,000. PREPARED BY Lynda Burgess "ALE / MAINTENANCE,AcREENIE"T A+ ,,�� •��tj •, - THE DOCUMENT COMPANY -nstoma'i Legal Name (ltl b) Cit+ of Diamo ar XEROX - - - - - - - _ - - - - - - lame Ovaflow (if needed) Check all that appy _ _ free� Address 21660 E. le Dr. - - - - - - - - - - P = Tax Exempt (C -011 -me Attached) ❑ '�OC• Coop• Name: �xN/Rottting - - - ------r — — — — — — - - ` ® Negotiated contract*.0X 386401 I! V98 - - -' - try, sure Diamond Bar Ca -------- � Attached Cuss omen P,D. Ms: Supplies: -------- - �p Code 91765 - 4I77 Sale: 7444 Maim. - - - - ' 'ax IDN ❑ State or te Local Gov anmatt Cuaoaper LJitePlacem-11Modifitation of Prior Jierox tstonoer Name (Intatl) City of Diamond Bar - - - - - - - - - - - Agreement Agreement covering Xerox Equipment SerialM - - - - - 'lam overflow (if needed), De VelO Tent Services - - - -P- - _ _ _ for 95r1): " is hereby ❑ modified rip ❑ laced. EKecnve Date: _ stalled at Street Address - - - - - - - 21660 E. Co le Dr. --- --P-- - - - - Comments, - ___ _ I-r/Room/Rourin ' - - - - - - g 1st Ste. 190 - - - - - - - ❑ Installment Salt s Wuarriation Total Int. - - - -' - - _ - - _ 'icy, Sur° Diarilond Bar — Ca Install. Sale Teras: mo. Inti Rate Sb Payable: 5 7 _ — - — — — — — — .ip Code 91765 - 4177 ❑ Prepaid Invoice: months - - - - _ 'away Installed In Los AELeele5_ ❑ Reftn. of Prior Agrmt.: O Xerma' (95#): ----------- I3 3rd Party Eq. --------_ :ustotner Requested Instal[ Date 061 2 - - - - 9i 98 Amt Refine S Int Rate: Sr Toul IntPavabk:5. ®MauttenaaceIniorm�tion _ _ _ Maintehance Term: 36 months :atih Salelimtttllment Sal-- Patment Inferniatitin ® Supplies included tnBai;0)rmtCharges 'Product (with serial numb,_ if in lace Tent) Qy Prev Fill'] Xerox 5100D Fntall }ntetnt Oust Warr # List Price Down TOW s ni NetPncc Install Ino 1 oral) ❑ Payment (Inc. Trade In) (Total) 89.890.00 D a 69.390.00 20.500.00 � ❑ D $ NIA : MONTHLY INSTALLMENT SALE PAYMENT (exert. of appbc. fazes) Taint.enance .,i,*r--ment ;Price Informati(in ❑ Adjustment Period (1lrintcnance Agreement On)%) Monthly Base Charge S. Period A -Mus. Affected: 385 1 _ .00 PriCha nt Charge Meter l: MonthlyBasc "Te S Period B - Mos. Affected- i Prints -- � Print ChareeMeter I: 1- irtfwty 5 O l05 Month] B _ w y ase Charge S Prints S Prints ) S Print Charge Meter 3: PrintsPrints _ -� Prints l ., F' -• ".".. $ S PrintCharge Meter 2z Pnr>u } S Prints _ S prim I I _ - Print ChargeMete:r I Prints Prints _ Prins (- S` S Print Charge Meter 2: : 4a. Min.# of Prins Prints S Prints used on Meter I Print Charges) Mo. Min.# of Prints Priors S (based on Meter I Print Charges)_ Mo Min.M of Priors ]Purchased Su lies D Cash 09nanced D Contract# Reorder# (based on Meter I Print Charges) Cl Qty Description Price A iicatlan Soft►rare S Software Title Initial License Fee Annual Renewal Fee'- S a Cash ❑ Finance. ❑ Ont S S S Total ice-, Total initial License Fees S. I Trade -In Allowance Final Pri--i p Manufacturer Madel/Setial * Allowance. Konica 13.K-16osw fi inb Addition210 , tions (check all that atroty) Suspensiun $590 009700282 SA ❑ Run Length Plea ❑;Fisted Price plan (check 1 as required) S ❑ PerFoot Price Months affected DA: nnual Change Plan S D 3une on}y ❑ Extended ServiceHouts: - Total Allowance= S12,435. D July only Desorption:. IS Mo. oral Allowance Applied to ❑ Trade -In n Eytt'pmeat Balance S _ D August on ly ❑ Cvmp. R.Pjaccment Progtans S ® Pnice of Repiacemept ? —' Equip. S 12935.00 ❑ .Std.lNaint. AV=.: S ❑ June -July /year FJ Attached Addenda ►greement Presented y: 13 July. -August (am# 1864),' lame Charles Webb Phone 562-906-6825 :eroz Corporation - A floe B Y, Name Terrence L. $clanger Phone 909-396-5666 Tame Date 2 Title Ci, ` M Date ignature oerrt 51858 (1/91 Signature I — —. � . _, — — � ._o .w�, �r: GENERAL The following terms app,, .o all sale and maintenance assign ar9 rights a a...,amons under this Agreement without Xcmx prior women transactions: concoct. 1. PRODUCTS. "Products" refers to all equipment ("Equipment"), software, and 6• ENTIRE AGREEMENT AND ENFORCEMENT. . This Agreement ' supplies ordered under this Agreement. You represent that the Products will not be ;' . (including any Addenda) constitutes.the entire agreement as to its subject. matter used primarily for personal, household or family purposes. and supersedes all prior and contempaarmus oral and written agreements. All changes to this Agreement, must be made in a writing signed by both parties and, 2. PAYMENT. Pavmeot is due when you receive our invoice. Your payment accordingly, any terms on your ordering documents shall be of no force or effect includes all applicable taxes (unless you provide proof of vour tax-exempt status) In any anion to enface this Agreement the prevailing:pam shall be entitled to including but not limited to, sales and use, rental excse, grass receipts and recover its costs and expenses, including reasonable attorneys' fees. occupational or privilege taxes. 7. ASSIGNMENT BY XEROX. In the; event Xerox assigns any of its 3. BASIC SERVICES. Xerox will provide the following Basic Services under an obligations under this Agreement it shall remain primarily responsible for their express warranty or maintenance agreement: penfotmanra: any claim or defense von have relating to these obligations mini be A. REPAIRS AND PARTS. Xerox will make adjustments and repairs : asserted only against Xerox and not its assignee. necessary to keep Equipment in good working order. Parts requited for repair be trees, reprocessed, or recovered' All replaced parwroaterials will SALE TERMS: The following additional terms apply only to sale transactions: become become Xerox' property at its option. 8. TITLE / RISK OF LOSS, For Equipment purchased outright. title will pass to B. HOURS AND EXCLUSIONS. Unless otherwise stated, Basic Services you upon payment in full and risk of lass will pass to you upon installation (except will be provided dorm g Xerox' standard working hours (excluding Xerox- fa Pdesignated as Customer Installable for which risk of lass will pass recognized holidays) in areas within the United' States, its territories, and upon shit from a Xerox -owned facility). For Equipment purchased on an possessions open For repair service forthe Equipment at issue. Basic Services installment basis, title and risk of loss will pass to upon installation texcept for shall cover repairs and adjustments required as a'result of normal wear and you products designated as Customer Installable for which title and risk of loss will tear or defects in .materials or workmanship nand shall specifically exclude pass upon shipment from s Xerox owned facility). repairs or adjustments Xerox determines to relate to theuse of nota -Xerox alterations, service, supplies, or consumables). 9. WARRANTY. Any warranty to which you are entitled shall oommenoe upon C. INSTALLATION SITE AND METER READINGS. The equipment installation (except for products designated as<Customer lmtallable'for which the installation site must at all times conform to Xerox. published'requiremetns. If warranty will commence upon shipment froma Xerox -owned facility). Warranty, applicable, you will provide accurate and timely teeter readidgs in the wamrer coverage for your cartridge products is conditioned upon your using only prescribed by Xerox. If you do not provide timely readings, Xerox may - unmodified cartridges Purchased directly from Xerox or its authorized resellers in eatmate them and bill you accordingly: the United States. You are not entitled to any warranty for equipment purchased . D. OPTIONS AND ACCESSORIES: ` If you operate' options or accessories by YOU subsequent to its installation under a rental or lease agreement. ("including network servers required 'for Equipment functionality) in association with the Equipment, you agree to contract with Xerox for 10. CARTR]DGES. In order to enhance reliability, dip qty, Xe ox bas equivalent, cotatmtnous service on them (if available): designed the cartridge used in some equipment models to cease functioning after a REMEDY. If is unable to maintainas described waimaithe Equipmentplace predetermuKd number of impressions (for further details, please see"the packaging bove above, Xerox will, as your r exclusive rrethe Equipment with an with which vour cartridges are delivered). In addition, certain cartridges idges asold as identical product or; at Xerox' option, another product of equal or greater EnvirottmenW. Partnership; cartridges; you agree these cartridges shall remain capabilities. This replacement product shall be subject to these same taxis Xerox ;property and that you will return them to Xerox for rcaoanufaeuming once and conditions. you have run than to theireesse-functonpoint. F. CARTRIDGE PRODUCTS. If Xerox is providing Basic Services for a I1. EQUIPMENT STATUS. Unless you are acquiring Previously Inuaiied cartridge product Land unless you have entered into a Standard Maintenance ��� Equipmextt will be either (a) "Newly Manufactured," which has been Agreement as described below),, you a !a ) gree to use only unmodified cartridges factory produced and contains new, repro, and/or recovered parts - (b) purchased directly from Xerox or its authorized resellers in the United States. "Remanufactured," which has been factory Produced following disassembly to a G. MICR MAINTENANCE: PROCEDURES. If Xerox is providing Basic Xerox predetermined standard and .contains now, reprocessed, -and/or recovered Services for MiCR Equipment, you agree to perform maintenance procedures parrs or (c) "Factory Produced New Model," which is a model no more than 3 as specified in the Xerox MICR Customer Maintenance Guide and to provide years old that has been factory produced and newly serialized with additional (1) a Xerox -approved Magnetic Signal- Level Tester and (2) a Position and features and/or functions following disassembly to a Xerox predetermined standard Dimension Gauge for the use of your operator and Xerox' service personnel. and contains new, reprocessed, andiorrecove ed parts. H. PCiWORKSTATION REQUIREMENTS. in order to receive wither Basic Services or Software Support for equipment requiring connection to 12. DELIVERY AND REMOVAL CHARGES Xerox will be responsible far all workstation, you const utilize a PC or workstation that either (I) has s standard � .associated with on-site deliveryor removal while you will be ( beenor brn provided by Xerox or (2) meas Xerox' published speedfiexnons. responsible for: any nontypical delivery or.removal expenses). . 4. INTELLECTUAL PROPERTY INDEMNITY, Xerox will defend and 13 CREDIT HISTORY. As part of this transaction. Xerox may investigate yaw indemnify you if any Product infringes someone else's US. intellectual property credit history. Unless you have already paid in full, and even if Products have been rights provided you promptly notify Xerox of the alleged infringement and. permit delivered, Xerox may, within 60 days following its acceptance of this AgreemeN, Xerox to direct the defense. Xerox shall not be responsible for any non -Xerox revoke the Agreement if your credit approval is denied. litigation expenses or settlements unless it preappmves them to writing. To avoid infringement, Xerox may modify .or substitute an equivalent of the involved 14. PREPAYMENT AND BREACH OF INSTALLMENT SALES. You may Product refund the price paid for the Product (less the reasonable;rental value for Prey your remaining principal balance on Equipment purchased on ,an the period it was available to you), or obtain any necessary licenses. Xerox is not installment basis at any time, thereby eliminating your obligation to pay fimtee liable fa any infrimecment-related liabilities outside the scope of this paragraph fine neae changes. If you bee=ch this Agreement. with regard to such Fquiptaeat, including, but not limited to, 1 any infringement based upon a Product being Xerox may, in addition to airy of its other remedies, require immediate payment tf modified to.yoor specifications or being used or add in combination with products the enttite unpaid principal balance. not provided by Xerox. 15. INSURANCE AND :SECURITY INTEREST ON INSTALLMENT- S. LIMITATION OF LIABILITY AND ASSIGNMENT. Neither om shall PURCHASED EQUIPMENT. You agree to maintain fire, tut and extended liable the other for any direct damages in excess of one million dollars nor far coverage insurance on Equipment Purchased on an instailmeta basis (which shall any spea cial indirect incidental consequential or punitive damages arising out of or name Xerox as. an additional insured). Until you nuke your final installment relating to the sale or maintenance of the Products (er any other aspect of this t for thisy ,,;ray interest,iii Payer Equipment, XeroxXeroxshallhevea purchase A greother the claim alleges tortious conduct {including negligence) a it. You hereby authorize Xerox or its agents to execute all documents an your l galetlter any other lege} theory. In addition XEROX DISCLAIMS THE IMPLIED behalf necessary toperfect this tinerest WARRANTY.,OF FITNESS FOR !A PARTICULAR. PURPOSE: You may ncx 2 IF AD ENANCE TERMS: The foilowimb AdOnAl terms apply only to this same level of supe,, rr provided you are current in the payment of all initial mnsenance transactions: License and Annual Renewal Fees (or, for programs not requiring Annual Renewal 16.: PRICING CHANGES FOR MULTI-YEAR AGREEMENTS. Xerox may Fees, the payment of the Initial License Fee and the annual -Support Only- Fm): annually adjust the Monthly Base and Pnta Charges established under vow multi- A. Xerox will assure brat Base and Application Software performs in inti t Bas a year tmnun i entsh not exceed (For state and agctomemt, eachis conformity a specifications and will maintain atoll- material free hotline during standard bustness hours for responding to questions crit adjusuchtment take local government cua conte this cles.) moxa shall take place at the oommenoemaht the regarding.Saw and Application Software. of each of your annual contract cycles.) B. Xerox may .make available new releases of the Base or Application 17. COMMENCEMENT AND TERMINATION. Maintenance agreements will Software 'incorporating coding error fixes exclusively ("Maintenance commence at the end of any warranty period sunless supplies are included, in Releases"). Maintenance Releases are provided at no charge and must be which case they will commence upon installation) and expire on the last day of the implemented within six (6) months after being made available to vou. Each 12th, 24th, 36th, 48th of Goth full calendar month thereafter, as applicable. If you new aine Sane Releaseac b) you shall be considered Base or _ terminate your maintenance agreement prior to the conclusion of its scheduled t by Software Cholas eros. ApplicationR Y term, you agree to pay Xerox (1) all accrued Monthly Base and Aunt Charges and C. Xerox will use reasonable efforts, either directly and/or with its vendors.: (2) all Minimum Monthly Maintenance Payments fora period of six months on to resolve coding errors or provide workarounds or patches, provided you one-year agreements and twelve months on muni -year agreements: (Note, report problems in the mariner specified by Xerox. Xerox does not guarantee however, that these termination charges may be waived by Xerox if you are : that it or its vendors will be able to fix coding error or provide workarounds upgrading the covered Equipment to an alternative Xerox product.) The Minimum or patches. Monthly Maintenance Payment shall consist of the total of (1) anv Monthfv Base D. Xerox shall not be obligated to remedv coding errors when you have made Charge and (2) any Monthly Minimum Number of Prints multiplied ,by the modifications to the Base or Application' applicable Meter 1 Print Charge(s). E. Xerox may annually adjust the Aru ual Renewal and Support -Only Fees, 18. RENEWAL. Each maintenance agreement will be automatically renewed for each such: increase not to exceed 10%. (For state and local -government successive terms of the same number of months as the initial term unless written customers, this adjustment shall take place at the commaiamera of each of notice of cancellation is received from you (or provided to you by Xerox), prior to your annual contract cycles.) expiration of the then -current term. 2_ry. DU4GNOSTIC SOFTWARE, Software used to maintain the Equipment 1 BILLING: Minimum Monthly Maintenance Payments are billed in advance, andtor diagnose its failures or substandard performance (colhctrvdy "Diagnostic with h additional Print Charges billed in arrears. For full-color equipment, polar Software") is embedded in. resides on, or may be loaded omo the Equipmem.: The prim are count ed qn Meier L Diagnostic Software and method of entry .or access to it constitute, valuable trade secrets of Xerox. Title to the Diagnostic Software shall at all times remain solely SOFTWARE TERMS: The following additional terms apply orgy to transactions with Xerox and/or Xerox' licensors.You agree that (1) your acquisition of the covering Application Software and Xerox -brand _ Printing System, DocuTech, Equipment do- not gram you a license or right to use the Diagnastic Software in Color, High -Volume and Digital Copier -Duplicator, and Document Ceram any earner• and (2) that unless separately licensed by Xerox to do so, you will ant Products: use, reproducr, distribute, or disclose the Diagnostic Software: (gr avow third Parties to do so) for any putPmse. You agree at -all times (including suhsequeet to 20. SOFTWARE LICENSE. The following terms apply to copyrighted software the expiration of this Agreement) to allow Xerox to access, monitor, or otherwise and accompanying documentation, including but not limited to operating' systemtake steps to prevent unauthorized use or reproduction of the Diagtumade Software. software, included with or within the Equipment ("Base Software-) as well as software call set out as speetfi Y Application Software" an the face of this GOVERNMENTAL TERM= The following additional terms apply only to Agreement. This license doe; not apply to any Diagnostic Software nor to any state and local government customers. software and accompanying documentation made subject to a separate license 23. GOVERNMENT CUSTOMER TERMS agreement. A. Xerox grants you a non-exclusive, non -transferable license to use the Base A. FUNDING. You state that it is your intent to maize all payments requited Software only on or with the Equipment with which (or within which) it was under this Agreement, In the event that (1) through no anion initiated by you delivered and to make one back-up copy. For Application Software Xerox your legislative body does not appropriate fords for the continuation of this grants you'a non-exclusive, nen-transferable license to use this software on any Agreement for any fiscal year after the first fiscal vear and has no funds to do equipment you desire along with the right to make one back-up copy; for as so from other sources and (2) you have made a reasonable but unsuccexsful long as you are current in the payment of any indicated software license fess effort to find a viable assignee within your general organization who can (including the Amaral Renewal Fees, if any)- You have no other rights to the continue this Agreement, this Agreement may be terminated. d. To effect this Base or Application Software and, in PP parpeular, may not (1) distribute termination, ion, you shall, `30 days prior to the begoring of the fiscal year for cerate derivatives of, dee reverse the Base se modify, ohers whir, your 1 ' ative body dots not ' - Y appropriate fiends, said Xerox written t e same. Tit Application Software, or (I) allow others to engage. in same. Title to the Base notice sorting that your legislative body failed to appropriate funds .and that and Application Software, any back-up copy of it, and all copyrights and other ou have muse time y required effat to find an assignee. Your notice must be intellectual properrights in it, shall ar all times reside solely with Xerox accompanied by payment of all sums then owed Xerox triol« this Agreement and/or its licensors. and must certify that: the canceled Equipment is not being replaced' by B. Xerox may terminal your license for any Base Software (1) immediately equipment Performing similar functions during the emoting fiscal yea. In addition, you agnx at our to morn the . y Fgwpmai[ lA MIIdfi011 if you no longer use or the Equipment as Y g o esu) of the Equipment Rood to a location designated by Xerox and that, when reunited, the Equipment will o and your fest lessee no longer uses or possesses if or (2) upon the date of s it he termination of any agreement order which you have reared or leased the be free of all liens and encumbrances. encumbrances. You will then be released from your, Equipment. obligations to make any further payments to Xerox (with Xerox retaining all C. If you transfer p of the are on can, Xerox will of X the aurins paid to date). B. TAX TREATMENT. This Agreement has been accepted on the basis of t se the transferee a license to use: the Base Software on d with de subject n Xerox' pp terms and, license {les if any, and provided the transfer was Xerox claiming any interest Paid by you as eaug from federal income tax not in lation-ble not in vitiation of Xerox'harights. under Section 103(c) of the Internal Revenue Code of 1986. Should Xerox loge the benefit of this exemption as a result of your failure to comply with or D. Xerox warrants that the Base and Application ;Software will perform in be coveted by Section 103(c) or its regulations, then, subject to the availability material conformity with its published specifications for a 90 -day period from of funds and upon demand by Xerox, you shall pay -Xerox an amount equal to the date it is delivered or, for software installed by Xerox, the date of software its loss in this regard. installation. Neither Xerox nor its licensors warrant that the Base or Application' Software will be free from errors or that its operation will be C. ASSIGNMENT. Notwithstanding any provisions in this Agreement to uninterrupted, the cexwtuy, Xerox may not sell, assign or transfer this Agneemem, and arty attempted sale, assignment or transfer shall be. void and without effect.: 21. -SOFTWARE SUPPORT. During the period that Xerox provides Basic D. `PAYMENT AND BILLING. 'Your payment is due within 30 days of our Services for the Equipment, Xerox: will also provide software support for the Base invoice date. All manneaartce charges under this Agreement will be billed in Software under the following terms. ' For Appheanon Software, Xerox will provide arrears' 3 ADDITIONAL TERM.: The following addit, terms apply only to the extent 31. ADJUSTMENT , _AOD. If this opum has been selected, the amount You that you have agreed to one or more of the options described below: pay Xerox to maintain the Fgwpmcm will be adjusted in accordance with the 24. PREPAID INVOICE. If this axion has been selected, you will not be required information contained in the Ad)ttatment Penod portion of this Agreementas a "` result, your initial monthly mamteoance payments shall be different from 'those to pay your Monthly Insta lmm Sale Payment during the initial: number of months payable during the balance of this Agreement, indicated. Z. SUPPLIES INCLUDED IN BASE/PRINT CHARGES. If this option has 3^_. K-16 BILLING SUSPENSION. If this option has been, selected. Your Minimum Monthly Maintenance Payment and Print Charges will be suspended been selected; Xerox will provide you with Black Toner, Black Developer, Copy ma Cartridges, and Fuser ("Consumable Supplies") throughout the term of your each year during the months indicated. During these moiahs, you agree ta) not to Maintenance Agreement. For.. v leper, Equipment Consumable Supplies shall tree the (b) that Xerox shall not be responsible for maintaining it and (c) that if you request Xerox to provide maintenance service during this period you also include Color Toner and Developer, eloper. You agree that the Consumable Supplies will be responsible for paying any suspended monthly bilis. are Xerox property until used by you, that you wilt use them only with the Equipment, that you will return all cartridges to Xerox for retmnufaciunng otic 33. TRADE-IN, I EQUIPMENT. If this option has been selected, you arc providing they have been run to their cease-funcuon point, and that you will return any equipment to Xerox as part of this :Agreement ("Trade -In Equipment") and the unused Consumable Supplies to Xerox at the and of this Maintenance Agreement. following shall appy: Should Your use of Consumable Supplies exceed the typical use pattern (as determined by Xerox) for these items by more than 15%, you agree that, Xerox A. TTTLIs'TRANSFER You warrant that you have the right to transfer title shall have the tight to charge you for any sue, excess usage. to the Trade-in Equrpmcxrt and :that it has been installed and performing is intended function for the previous year at the address where the rcptaccment 26: REPLACEMENTIMODIFICATION OF PRiOR XEROX AGREEMENT. If equipment is to be installed. Title and tisk of loss to the Trade -In Equipment this'. option has been selected, this Agreement will replace or modify a prior shall pass to Xerox when Xerox removes it from your Preaw"• agreement` between you and Xerox covering the specified equipment. If' it is a B. CONDITION. You warrant that the Trade -In Equipment is in good replacement agreement, the prior agreement shall be null and void. If :it is a working order, has not bees modified from its original configuration (other. modificatio4 the prior agreement shall remain in effect except that am new terms than Xerox), and has a UL label attached. You a to maintain the'Tnade- b3' gree presented in this modification agreement (e.g'., price, duration, configuration) shall in. Equipment at its present site and in substantially its present condition until take precedence over the prior terms for the balance, of the Agreement. If this removed by Xerox. agreement provides an addition or upgrade to the specified equipment, all included C ACCRUED CHARGES. You agree to pay all aocttrcd charges for the pans and assemblies shall included within any maintenance agreement covering the specified equipment. Ail pans or assemblies removed as part of an upgrade shall Trade -In Equipment up to and including payment of the Final Principal Payment Number and to pay all maintenance, administrative and fimnee become the property of Xerox. charges for this equipment through the date title g passes to Xerox. 27. XEROX AS FINANCIAL INTERMEDIARY. If this Option has been 34. RUN LENGTH PLAN. If this option has been sdocted, the first ten prints of selected, you are purchasing on an installment basis specifically identified nor each Original (Per run) arc recorded and billed on both metas with all stiWoq tent Xerox products that were selected by you and that are not sold by Xerox in the prints recorded and biked on Mea l "only. (Nae that if a 5090 covered by this normal copse of its business (i.e., goods for which Xerox is acting as a Financial plan has its document handler left ripen, all affected copies will be recorded and Intermediary). With regard to these products; you agree that Xerox is selling them billed on both metas.) to you "As Is- and without warranty or liability (either direct or imdircct)'of any kind. As such, and with regard to these products, YOU HEREBY WA1VE THE 35. FIXED PRICE PLAN. If on has been selected, Xerox will f sego its IMPLIED WARRANTY OF MERCHANTABILITY.` Xerox assigns to to you, to right to increase the amoomyou pay Xerox to maintain the Equipment throughout the extent assignable, any warranty rights it has to these products (which rights the initial tam of this agreement. shall revert to Xerox if you breach this agreement). You agree (a) that these Products are not covered by Xerox' obligation to provide Basic Services; (b) to 36. PER -FOOT PRICING : If this option has been selected, aU Print Charges wilt maintain a service agreement for these products with a service provider acceptable be billed on a pc -foot basis; sulci each linear foo being equal to one print. -: to Xerox throughout this Agreement's term: (c) to pay all personal property taxes related to these products, and (d) to assign to Xerox any rights you have to these 37. ANNUAL CHARGE PLAN. If this option has been selected, the Base Charge products until title shall pass from Xerox to you (which, subject to any software for your maintenance plan will be billed annually in advance. licenses surrounding the acquisition of these products, shall occur when you obtain 38. EXTENDED SERVICE HOURS. If this option has been selected, Xerox will title 'to all Xerox Equipment covered by this agreement)., provide Basic Services during the hours indicated, :with the fiat rumba 28. FINANCED SOFTWARE TOTAL. If this option has been selected, the establishing the number of eight-hour shifts covered and the second establishing the days of the week (eg., 2 x 6 would g provide servrc from Sf)0 A.M. to 11 59 PM initial license foes for any Application Software titles set forth in this Agreement Monday through The cast of this enhanced service g a will> be shag be inncluded in the amount financed on an installment basis and shall be id tnt� for through your Monthly Installment Sale Payments. If you breach this software ,Saturday). ,covaa billed separamly, card, as such, is not included in your Mittimtm Monthly license or any of your obligations regarding the Equipment, the full amount of the Maintenance Payment or Print Charges. initial license fees shall become immediately due and payable. 39. COMPETITIVE REPLACEMENT PROGRAM. If this option has been FINANCED S[1PPI:IFS TOTAL. If this option has been selected, the Dost of selected, Xerox will provide you with the discount indicated in exchange for your agreement to return a piece of non -Xerox equipment you are currently leasing (the an any supplies you have purchased. under this Agreement shall be included in the "Competitive Equipment") to its Lessor. In doing so, you acknowledge .that the financed anced on an installment basis and shall ,be paid for through your Equipment you are acquiring undo this Agreemcm is replacing the; Competitive Monthly Installment Salo Payments. If you breach any of your obligations Equipment and that your ;agreement with its Lessor allows you to return the regarding the Equipment, the. full amount of the supply casts shall become Competitive Equipment at this me. immediately due and payable. 40. STANDARD MAINTENANCE AGREEMENT. If this option has bees 30. REFINANCE OF PRIOR AGREEMENT. If this option has been selected, the selected, Xerox will provide Basic Services for the Equipment subject to your balance of Your ptior agreement with Xerox or a third -party (as identified in the Payment of the indicated annual charge (which in all cases is nonrefundable) along Installment Sales Information section of this Agreement) shall beincludedin themud per -calm charge established by Xerox Iwhich is subject to by amount financed on an installment basis and shall be paid for tbro tib ; your ` adjustment Xerox at its discretion), Monthly lgstallment Sale Payments. If your prior agreement is with a third -parry, you hereby acknowledge ;that you have the right to terminate the agreement and 41. ATTACHED -ADDENDA. If this option has been selected, you acknowledge agree to provide a statement from the third -patty iden ifying the equipment at issue that one or more specified addenda (as indicated) have' Mean provided to you. and the amount: to be paid off las well as a statement from you : identifying the These addenda, which provide additional tams relevant to the nantaaotiorts covered payee,and mailing address for your payoff dick). If your prior agreement was with hereunder, are hereby fully. integrated into this Agreemem. Xerox, the use of this refinance option shall render your prior agreement null and void If you breach42. this Agreement, the full amours of your prior agreement NEGOTIATED CONTRACT. If this ;option has been selected, this balance shall be immediately due and payable. Agreement is subject to the terms contained in the identified Negotiated Contract. If the tams primed on this document conflict with those contained in. the Negotiated Contract, the terra of the Negotiated Contract shall prevail. 4 , CITY OF DIAMOND BAR' AGENDA REPORT AGENDA NO.: TO: Honorable Mayor and Members of the City Council MEETING DATE: June 20, 2000 REPORT DATE: June 14, 2000 FROM: Terrence L. Belanger, City Manager TITLE: Award of Construction Contract for Area 2 Slurry Seal. SUhMA Y: On May 16, 2000, the City Council approved the specifications and authorized the City Clerk to advertise to accept bids for the Area 2 Slurry Seal Project and the Area 2 Slurry Seal — A�AM Overlay Project. 'Notice to bidders was advertised on May 22,'2000. In response to the advertisements, a total of fourteen (14) contractors obtained the specifications for the projects, � On June 13, 2000, throe (3) bids were received for the Area 2 Slurry Seal Project from California Pavement Maintenance, Valley Slurry Seal, and Roy Alan Slurry Seal (ranging from $485,518.13 to $524,354.60 for base bids) and one (1) bid was received for the Area 2 Slurry Seal — ARAM Overlay Project ftom Manhole Adjusting ($102,756.48 base bid). RECOMMENDATION: That the City Council award the construction contract to California PavemenMaintenance Company, Inc. for the Area 2 Slurry Seal Project in an amount not to exceed $485,518.13. Furthermore, it is recommended that the Council authorize a contingency amountf $30,000.00 for project change orders to be approved by the City Manager, for a total authorization of $515,518.13. LIST OF1 ATTACHMENTS: X StaffReport z Public Hearing Notification Resolutions) Other: j x Agreements) SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed x Yes No bythe City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3 Has environmental :impact been assessed? N/A Yes No 4. Inas the report been reviewed by a Commission? N/A Yes _ No Which Commission? 5, Are other departments affected by the report? _ Yes x No REVIEWED BY: Terrence L. Belanger JaynesDeSte o DaG vi . Au City Manager Deputy City Manager Deputy Director of Public Works CITY COUNCIL REPORT AGENDA NO. MEETING DATE: June 20, 2000 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Award of Construction Contract for Area 2 Slurry Seal ISSUE STATEMENT To award the construction contract for the Area 2 Sluwry Seal Project. RECOMMENDATION That the City Council award the construction contract to California Pavement Maintenance Company, Inc. for the Area 2 Slurry Seal Project in an amount not to exceed $485,518.13. Furthermore, it is recommended that the Council authorize a contingency amount of $30,000.00 for project change orders to be approved by the City Manager, for a: total authorization of $515,518.13. FINANCIAL SUMMARY For FY 99-00; • $350,000.00 Gas Tax Fund has been allocated for Area 2 Slurry Seal; • $350,000.00 Gas Tax Fund has been allocated for certain residential streets as identified in the City's 5 -year Pavement Management Program, in Area 2. For a total of $700,000.00 allocated budget for Area 2. BACKGROUND/DISCUSSION On May 16, 2000, the City Council approved the specifications and authorized the City Clerk to advertise to accept bids for the Area 2 Slurry Seal Project and the Area 2 Slurry Seal ARAM Overlay Project. Notice to bidders was advertised on May 22 2000. In response to the advertisements, a total of fourteen (14) contractors obtained the specifications" for the projects. On June 13, 2000, three (3) bids were received for the Area 2 Slurry Seal Project from California Pavement Maintenance, Valley Slurry Seal, and Roy Alan Slurry Seal (ranging from $485,518.13 to $524,354:60 for base bids) and one (1) bid was received for the Area 2 Slurry Seal — ARAM Overlay Project from Manhole Adjusting ($102,756.48 base bid). The bids received for the slurry seal project is as follows: Bid A includes all roadway repairs and slurry seal work, Bid B (1) is an alternate bid for sidewalk removal and replacement, Bid B (2) is an alternate bid for curb and gutter removal and replacement, and Bid B (3) is an alternate bid for drive approach removal and replacement. i COMPANY BID A BID B (1) BID B (2) - BID B (3) 1. California Pavement $485,518.13 $103,843.50 $30,082.57 $13,065.84 2. Valley Slurry Seal $499,615.95 $109,140.00 $31,789.80 $13,082.40 3. Roy Allen, Slurry Seal $524,354.60 $108,337,50 $31,453.40 $13,662.00 Key aspects of requirements to be placed upon the contractors for both projects includes: Schedule to be submitted at least 10 calendar days before start of work; Notifications to residents, utility owners and other public agencies; ➢ Completion of all work within 60 working days; and ➢ Liquidated damages of $500/dap for non-performance. Both contractors are to coordinate the work together, ensuring the completion of ARAM application prior to the Slurry Seal application, Anticipated timeline for the project milestones is as follows: Award of Construction Contract June 20 2000 Notice to Proceed/Start of Construction July 5, 2000 End of Construction September 29 2000 Prepared by David G. 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N toff iiZ C o p Z m 0 C 0 O L art ' m L F" J t"'Cad Vf m iii J N t� V �vdJt`7 (l� W i Ab V.'5 � �� V U t] l0 lC tQ �" L Ip t) Os V -O v_ V v t! 7 0 y � G L lC Lv d pc'MI Q m�1—d[L'd' 0 Iii) ilam Imo QQ �HaiC�ti'� Q m�I—'�. i[m I 1 � rn E ��rn40 0. �Q9 427'. m -IIL[n- 14-00 01:58P CPM FONTANA 8048 "Jun 15 99 02:01p City of Diamona nar zua-004-1.-Llr r—P.02 IN WITNESS WHEREOF, the parties hereto have executed this Agreement with all the formalities required' by law on the respective dates set forth opposite their signatures. State Of California "CONTRACTOR'S" License: No. �- L U kVEMENT `.., MAIM ENANCE COMPANY, WC. "0-0 Elder erg -aa Date By 3 TITLE CITY OF DIAMOND BAR, CALIFORNIA By: Late MAYOR -- ATTEST' By: CITY CLERK Date eoNTRACTaR { s Business Phone 04''/17.1233 Emergency Phone at which CONTRACTOR can be reached at any time 7��Y 5.-103 APPROVED AS TO FORM: CITY ATTORNEY Date 45 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO.: TO: Honorable Mayor and Members of the City Council MEETING DATE June 20, 2000 REPORT DATE: June 15, 2000 FROM: Terrence L. Belanger City Manager TITLE: Award of Construction Contract for Area 2 Slurry Seal – ARAM Overlay Project SUMMARY: On May 16, 2000, the City Council approved the specifications and authorized the City Clerk to advertise to accept bids for the Area 2 Slurry Seal Project and the Area 2 Slurry Seal - ARAM Overlay Project. Notice to bidders was advertised on May 22, 2000. In response to the advertisements, a total of fourteen (14) contractors obtained the specifications for the projects. On June 13, 2000, three (3) bids were received for the Area 2 Slurry Seal Project from California Pavement Maintenance, Valley Slurry Seal, and Roy Alan Slurry Seal (ranging from $485,518.13 to $524,354.60 for base bids) and one (1) bid was received for the Area 2 Slurry Seal ARAM Overlay Project from Manhole Adjusting ($102,756.48 base bid). RECOMMENDATION: That the City Council award the construction contract to Manhole Adjusting for the Area 2 Slurry Seal – ARAM Overlay Project in an amount not to exceed $112,636.68. Furthermore, it is recommended that the Council authorize a contingency amount of $4,000.00 for project change orders to be approved by the City Manager, for a, total authorization of $116,636.68. LIST OF ATTACHMENTS: X Staff Report Public Hearing Notification Resolution(s) — Other: Specifications on file at the —x—Agreement(s) City Clerk's office. SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed x Yes — No - by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? NIA — Yes No 4. Has the report been reviewed by a Commission? N/A Yes No Which Commission? — 5. Are other departments affected by the report? Yes x No REVIEWED BY Terrence L. Belanger James DeStef D d G. Liu City Manager Deputy City Manager Deputy Director of Public Works CITY COUNCIL REPORT AGENDA NO. MEETING DATE: June 20, 2000 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Award of Construction Contract for Area 2 Slurry Seal ARAM Overlay Project. ISSUE STATEMENT To award the construction contract for the Area 2 Slurry Seal — Asphalt Rubber and Aggregate Membrane (ARA 1) Overlay Project: RECOMMENDATION That the City Council award the construction contract to Manhole Adjusting, Inc. for the Area 2 Slurry Seal - ARAM Overlay Project in an amount not to exceed $112,636.68. Furthermore, it is recommended that the Council authorize a contingency amount of $4,000.00 for project change orders to be approved by the City Manager, for a total authorization of $116,636.68. FINANCIAL SUMMARY For FY 99-00: • $350,000.00 Gas Tax Fund has been allocated for Area 2 Slurry Seal; • $350,000.00 Gas Tax Fund has been allocated for certain residential streets as identified in the City's 5 -year Pavement Management Program, in Area 2. For a total of $700,000.00 allocated budget for Area 2. BACKGROUNDIDISCUSSION On May 16, 2000, the City Council approved the specifications and; authorized the City Clerkto advertise to accept bids for the Area 2 Slurry Seal Project and the Area 2 Slurry Seal — ARAM Overlay Project. The two streets designated in the 5 -year Pavement Management System are Kiowa 'Crest Drive between Diamond Bar Boulevard and Santaqun Drive, and Birdseye Drive between Eldertree Drive and Ironbark Drive. Notice to bidders was advertised on May 22, 2000. In response to the advertisements, a total of fourteen (14) contractors obtained the specifications for the projects. On June 13 2000, one (1) bid was received for the Area 2 Slurry Seal - ARAM Overlay Project from Manhole Adjusting ($102,756.48 base bid). The bid received is as follows: (see attached sheets for details on bid items) MANHOLE ADJUSTING BID SCHEDULE A (base bid) BID SCHEDULE B $102,756,48 4(c) $ 21633.40 4(d) $22,892.76 4(e) $18,841.68 4(f) $ 9,040.68 4(g) $10,822.68 4(h) $ 9,266.40 4(i) $ 7,246,80 4 �U) $ 4,4 88.00 4(k) $13,326.72 4(1) $ 4,653.00 4(m) $12,672,00 4(n) $ 6,652.80 Staff proposes to incorporate Santaquin Drive, between Kowa Crest Drive and Silver Hawk Drive, into the ARAM Overlay Project. The total contract amount will be $112,636.68. Key aspects of requirements to be placed upon the contractors for both projects includes: Schedule to be submitted at least 10 calendar days before start of work; Traffic control plans; ➢ Notifications to residents, utility owners and other public agencies; Completion of all work within 10 working days; and ➢ Liquidated damages of $500/day for non-performance. Both contractors are to coordinate the work together, ensuring the completion of ARAM application prior to the Slurry Seal application. Anticipated timeline for the project milestones is as follows: Award of Construction Contract June 20 2000 Notice to Proceed/Start of Construction August 7, 2000 End of Construction August 17, 2000 Prepared by: David G. 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N N 47 fA ;.fA W fA fA N N 46 N' w N W f fA N F �.i � C Y J V C ^ tm Z ? W' N L' 7 C C 46 N OS N'= {0 sSL V O. Y.` 06 C N a 0�� �Y�,gdL om a o po= tz C =..'p3' i0 U 0 (/: 0) C �.: VMS N N �p� Y.6 E a C N O J. _ Q' V �C C N f/: N IA I 4 y7 d/ O O v O1 G 0) v N 2' C> C CV OiS Z U t7 N N •' ` s 0! N .O e� U 'Z .0 O 0) t '7 ._ Y Y a III v � U U _'�� Oi (0 N (�! E . .0 E lR 3 �(j d�'arn n .N 7 U •0 J ¢ a V J) V S warn J 0 O as�' 4,; L �. U = AS r R W 3 I ad 6d ed Q � p=C C C E a m m W W 0 0 O .n ��m i� a� m G _01-m 02 0 n A a y� IN WITNESS WHERI CjFl the Para-ies hereto rave exprtsted th_Y required by ? aw `, 011th= Aarce:nent with all the formalities SES c^CtI.STe dates Sit ,, ,-1-1 opposite [}1P..1r S1.G�I1�tUTe3. Stade Of %.:aiifornia d t "CONTRAC=TOR'S" License NO. 1 If Date Alt, Si . TITLE CITY OF DIAMOND BAR, CALItORNIA B y' Late MAYUR ATTEST: By: CITY CLERK Date Phone CONTRACTOR' S Business Eneryency Phone at whiCh � js'. CONTRACTOR can - be reaened at any time •�^�� _;,F V1RCVEi3 ALS TO FORM. CITY ATTORNEY Dale �5 CITY OF DIAMOND BAR AGENDA REPORT AGENDA No.: 7 c-, TO: Honorable Mayor and Members of the City Council MEETING DATE; June 20, 2000 REPORT DATE: June 15, 2000 FROM: Terrence L Belanger City Manager TITLE: Area 2 Slurry Seal — Construction Administration and inspection Services. SUMMARY: On May 16 2000, the City Council approved the specifications and authorized the City Clerk to advertise to accept bids for the Area 2 Slurry Seal Project and the Area 2 Slurry Seal — ARAM Overlay Project. The Department of Community and Development Services solicited proposals for the construction administration and inspection of the Area 2 Slurry Seal Projects. Two (2) proposals were received from Dewan, Lundin & Associates and GFB--Friedrich & Associates. Upon review of the proposals, staff proposes to award the construction administration and inspection of the Area 2 Slurry Seal Project and the Area 2 Slurry Seal - ARAM Overlay Project to GFB-Friedrich & Associates: RECOMMENDATION: That the City Council award the construction administration and inspection services to GFB-Friedrich & Associates, Inc. for the Area 2 Slurry Seal Project and the Area 2 Slurry Seal - Asphalt Rubber, and Aggregate Membrane (ARAM) Overlay Project in an amount not to exceed, $31,500.00! Furthermore, it is recommended that the Council authorize a contingency amount of $300.00 for contract amendments to be approved by the City Manager, for a total authorization of $31,800.00; LIST OF ATTACHMENTS: X Staff Report - Public Hearing Notification Resolution(s) Other; x Agreements) SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed x Yes _ No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? NIA _ Yes _ No Which Commission? 5. Are other departments affected by the report? Yes x No REVIEWED BY: Terrence L. Belanger e4DeStlel avi G. iu City Manager Deputy City Manager Deputy Director of Public Works CITY COUNCIL REPORT AGENDA NO. MEETING DATE: June 20, 2000 TO: HonorableMayor' and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Area 2 Slurry Seal — Construction Administration and Inspection Services. ISSUE STATEMENT To award the construction administration and inspection services for the Area 2 Slurry Seal Project and Area 2 Slurry, Seal — Asphalt Rubber and Aggregate Membrane (ARAM) Overlay Project. RECOMMENDATION That the City Council award the construction administration and inspection services to GFB- Friedrich & Associates, Inc. for the Area 2 Slurry Seal Project and the Area 2 Slurry Seal - Asphalt Rubber and Aggregate Membrane (ARAM) Overlay Project in an amount not to exceed $31,500.00. Furthermore, it is recommended that the Council authorize a contingency amount of $300.00 for contract amendments to be approved by the City Manager, for a total authorization of $31,900.00. FINANCIAL SUMMARY For FY 99-00; • $350,000.00 Gas Tax Fund has been allocated for Area 2 Slurry Seal; • $350,000.00 Gas Tax. Fund has been allocated for certain residential streets as identified in the City's 5 -year Pavement Management Program, in Area 2. For a total of $700,000.00 allocated budget for Area 2, BACKGROUND/DISCUSSION On May 16, 2000, the City Council approved the specifications and authorized the City Clerk to advertise to accept bids for the Area 2 Slurry Seal Project and the Area 2 Slurry Seal' -- ARAM Overlay Project. The Department of Community and Development Services solicited proposals for the construction administration and inspection of the Area 2 Slurry Seal Projects. Two (2) proposals were received from Dewan, Lundin & Associates and GFBFriedrich & Associates. Upon review of the proposals, staff proposes to award the construction administration and inspection of the Area 2 Slurry Seal Project and the Area 2 Slurry Seal'- ARAM Overlay Project to GFB-Friedrich & Associates. GFB Friedrich & Associates was also the designer of both Slurry Seal Projects. GFB'-Friedrich & Associates has a thorough understanding of the City's 1 needs and requirements for construction administration and inspection and is also familiar with the design and inspection of similar slurry seal projects and the application of ARAM. Included in their scope of work (also see attached agreement) is: • The field marking of the repair and replacement areas; • Coordination and attendance of the pre -construction meeting with both contractors; • Coordination with utility companies and other agencies Construction observation; • Documentation of work and progress and the completion of weekly update reports; • Respond to citizen inquiries and concerns; • Provide plant inspections as necessary; • Review the contractor's construction schedule and progress; • Continuous contact with City for updates and progress; • Provide construction administration services; • Conduct end of project review and punch list; • Recommend final acceptance and release of project and payments. GFB-Friedrich & Associates proposes approximately 6 hours per day of construction inspection for the duration of the project. Their hourly rate is $60.00. Anticipated timeline for the project milestones is as follows: Award of Construction Contract June 20, 2000 Notice to Proceed/Start of Construction July 5, 2000 End of Construction September 29 2000 Premed By, David UwWose Mane s 2 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO Terrence L. Belanger, City Manager MEETING DATE: June 20, 2000 REPORT DATE: June 15, 2000 FROM: Bob Rose, Community Services Director TITLE: Resolution No. 2000 -XX of the City Council of the City of Diamond Bar designating the Skate Park at Peterson Park as a skateboarding facility. SUMMARY: The City of Diamond Bar is constructing a skate park at Peterson Park. In anticipation of its July 15 opening, the City Council adoptedOrdinance No. 03-2000 establishing rules for its use. Section 12.00.420 (a) requires that the skate park be designated as a skate boarding facility by the City Council through Resolution in order for the rules to apply to this facility. Both skate boarding and in-line skating are permitted at the skate park. RECOMMENDED ACTION: It is recommended that the City Council adopt Resolution No. 2000 -XX designating the skate park at Peterson Park as a skateboarding facility. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification X Resolution(s) _ Bid Specification (on file in City Clerk's office) ` X Ordinance(s) - Other: Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST. I. Has the resolution, ordinance or agreement been reviewed X Yes No by the City Attorney? 2. Does the report require a majority vote? X Yes No 3. Has environmental impact been assessed?' Yes X No 4. Has the report been reviewed by a Commission? _ Yes X No Which Commission? 5. Are other departments affected by the report? Yes X No Report discussed with the following affected departments: REVIEWED BY: WET NT EAD: A.e Terrence L. Belanger Ja es DeStefano City Manager' Deputy City Mana er Director of Community Services CITY COUNCIL REPORT AGENDA NO. MEETING DATE: June 20, 2000 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Resolution No. 2000 -XX of the City Council of the City of Diamond Bar designating the Skate Park at Peterson Park as a skateboarding facility. ISSUE STATEMENT. Adoption of this Resolution will designate the skate park at Peterson Park as a skateboarding facility. Both skateboarding and in-line skating are permitted in the skate park. RECOMMENDATION: It is recommended that the City Counciladopt Resolution No. 2000 -XX designating the skate park at Peterson Parkas a skateboarding facility. FINANCIAL SUMMARY: There are no costs related to the adoption of this Resolution. BACKGROUND/DISCUSSION The City of Diamond Bar is constructing a skate park at Peterson Park, which is scheduled to open July 15, 2000. On June 6, the City Council adopted Ordinance No. 03-2000 establishing rules for publicly owned or publicly operated skateboard facilities. Section 12.00.420 (a) of the Diamond Bar Municipal Code requires that the City Council designate skateboarding facilities by Resolution. Adoption of this Resolution will designate the skate park at Peterson Park as a skateboarding facility and establish the applicability of the rules included in Ordinance No. 03-2000 to this facility. Both skateboarding and in-line skating are permitted in the skate park and the rules apply to both activities. PREPARED BY: Bob' Rose Director of Community Services RESOLUTION NO. 00- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DESIGNATING THE SKATE PARK AT PETERSON PARK AS A>SKATEBOARDING FACILITY A. Recitals (i) The City of Diamond Bar is constructing a skate park at Peterson Park for the purpose of recreational skateboard and in-line skating use. (ii) The City Council adopted ordinance No. 03-2000 establishing rules for publicly operated skateboard facilities. (iii) Section 12.00.420 (a) of the Diamond Bar Municipal Code requires that 'the City Council designate skateboarding facilities by Resolution of the City Council B. Resolution NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Diamond Bar that: 1. In all respects as set forth in the recitals, Part A, of this Resolution. 2. The Skate Park located at Peterson Park, 24142 E. Sylvan Glen Road, is designated as a skate boarding facility, where both skate boarding and in-line skating are permitted. PASSED, APPROVED AND ADOPTED this day of , 2000. MAYOR I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on _; day of 2000, by the following vote: 1 City of Diamond Bar Resolution for 00 -XX AYES: COUNCILMEMBERS NOES: COUNCILMEMBERS ABSENT: COUNCILMEMBERS ABSTAIN: COUNCILMEMBERS LYNDA BURGESS, City Clerk City of Diamond Bar i 2 City of Diamond Bar Resolution for 00 -XX CITY OF DIAMOND BAR AGENDA REPORT' AGENDA NO. TO: Terrence L. Belanger, City Manager MEETING DATE: June 20, 2000 REPORT DATE: June 15, 2000 FROM Bob Rse, Community Services Director TITLE: Ordinance No. 04-2000 Amending the City of Diamond Bar Municipal Code By Adding Chapter 8.25, Relating to Vector Control and Management. SUMMARY: The Greater Los Angeles County Vector Control District has requested that an ordinance be established that would allow City authorized personnel and the Greater Los Angeles County Vector Control District to abate or require abatement of feral bees and other vector infestations from public and private property, when necessary for public health and safety concerns. The Ordinance seeks to minimize the potential public health threat` associated with Africanized Honey Bees within the City of Diamond Bar. First reading of the ordinance was done by the City Council at its June 6, 2000 meeting. RECOMMENDED ACTION: It is recommended that the City Council approve for second reading by title only and waive full reading of Ordinance 04-2000 Amending the City of Diamond Bar Municipal Code By Adding Chapter 8.25, Relating to Vector Control and Management. LIST OF ATTACHMENTS: X Staff Report Public Hearing Notification Resolution(s) Bid Specifications (on file in City Clerk's office) X Ordinance(s) Other: Agreement(s) EXTERNAL DISTRIBUTION: n/a SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? X Yes_ No 2. Does the report require a majority vote? X Yes _ No 3. Has environmental` impact been assessed? Yes X No 4. Has the report been reviewed by a Commission? _ 'Yes X No What Commission? 5. Are other departments affected by the report? Yes X No Report discussed with the following affected departments: None REVIEWED BY: A Terrence L. Be g r James DeStefan City Manager Deputy City Manager Community Services Director CITY COUNCIL REPORT MEETING DATE: June 20, 2000 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Ordinance No. 042000 Amending the City of Diamond Bar Municipal Code By Adding Chapter 8.25, Relating to Vector Control and Management. Issue Statement' Establishment of Ordinance No. 04-2000 Amending the City of Diamond Bar's Municipal Code By Adding Chapter 8.25, Relating to Vector Control and Management. Recommendation It is recommended that the City Council approve for second reading by title only and waive full reading of Ordinance 04-2000 Amending the City of Diamond Bar Municipal Code By Adding Chapter 8.25, Relating to Vector Control and Management. Financial Summary There are no financial considerations related to this report. Background/Discussion The establishment of Ordinance 04-2000 would allow City authorized personnel and the Greater Los Angeles County Vector Control District to abate or require abatement of feral bees from public and private property for public health and safety concerns. The Ordinance seeks to minimize the potential public health threat associated with Africanized Honey Bees within the City of Diamond Bar. Africanized Honey Bees are the same species as the more familiar European Honey Bees that are used to produce honey and pollinate crops. They are called Africanized Honey Bees because they are the result of interbreeding between European and African bees. Both bees appear similar in appearance but the Africanized Honey Bees are less predictable, and very aggressive. In 1994, the Africanized Honey Bees entered California and in 1999 were found in areas of Los Angeles, Orange, and San Bernardino Counties. Statistical information provided by the Los Angeles County Vector Control District states that within the past 12'months, ;84 service calls for bees have been made in Diamond Bar,.none were determined to be Africanized Honey Bees. Prepared by: Marsha`Roa Community Services Assistant ORDINANCE NO. 04-2000 AN ORDINANCE OF THE CITY OF DIAMOND BAR, AMENDING THE CITY OF DIAMOND BAR MUNICIPAL CODE BY ADDING CHAPTER 8.25, RELATING TO VECTOR CONTROL AND MANAGEMENT. A. RECITALS. " (i) The City Council of the City of Diamond Bar has the authority to react when the potential exists for jeopardy to the public health, safety, and general welfare of its citizens. (ii) The City Council finds and determines that feral bees which include, but are not limited to, the Africanized Honey Bee, also known as the "killer bee," pose a serious threat to the residents and the environment throughout the City of Diamond Bar. B. ORDINANCE. NOW, THEREFORE, the City Council of the City of Diamond Bar hereby ordains as follows: Section 1. Title 8 of the Diamond Bar Municipal Code is amended by adding thereto a new Chapter 8.25 to read as follows: Chapter 8.25 — Vector Contol and Management Section 8.25'010 Purpose and Authority. This Chapter 8.25 enables certain authorized City representatives and the Greater Los Angeles County Vector Control District to abate or require abatement of feral bees and other vector infestations from public and private property structures when necessary for the public health and safety. Section 8.25.020 = Definitions'. For purposes of this Chapter 8.25, the following words and phrases are defined and shall be construed to have the following meaning: A. "District" shall mean Greater Los Angeles County Vector Control District. B. "Authorized City Representative" shall mean an officer, director, employee, or agent of the City of Diamond Bar or an officer, director, ;employee, or agent of a licensed private pest control company which the city has Ordinance No. 042000 previously entered into a contractual agreementwith for the control and abatement of vectors. C. "Feral Bee shall mean any wild honey bee, including but not limited to, the Africanized Honey Bee, also known as the "Killer Bee." D. "Vector" purposes of this Chapter, shall mean any insect that poses a nuisance or danger to the public health and safety, and that potentially may transmit a disease -producing organism from one host to another, including but not limited to, the following Africanized and European honey bees, mosquitos; midges (chironomids), and black flies (simulids). E. "Public Nuisance" shall mean any condition which endangers public health, safety and/or welfare. F. "Infestation" shall` mean a colony or an established swarm of bees forming a colony. G. "Beehive" (managed bees) or "Nest" (feral bees) shall mean a colony of bees. H. "Swarm" shall mean a number of bees, including a queen and leaving a hive to start a new colony. Section 8.25.030 - Infested Building or Structure Declared a'Public Nuisance. All buildings, structures, premises or any parts thereof within the city that are found or reported to be infested with feral bees and other vectors are hereby declared to be public nuisances and shall be abated by either (1) the 'property owner or (2) the District or authorized city representatives, as set forth in Section 8.25.050. The District and/or City are authorized to determine whether to abate the nuisance in the manner provided in this j Section 8.25. In emergency situations involving the public health and safety, the District and/or City are authorized to determine how and whether to abate the nuisance immediately. . Section 8.25.040 - Vector Control Measures. A. , All premises ,shall be cleaned, and effective pesticides :applied, as often as necessary to prevent the infestation of feral bees or other vectors that may be a danger to the public health and safety. The District and/or City may prescribe the type of pesticides, their manner and frequency of application, and the manner and frequency of cleaning for such purposes. I Ordinance No. 042000 i -. w�•- ..,. �-��, ... �sr�-.� ate...— —i _. _..,__ .. _.. ;—_.. _,:.��-_ .,..._�-.,�-a _,,...., B. It shall be unlawful for any property owner or tenant to maintain or permit a beehive, nest, or swarm to exist that may pose a danger to the public health and safety. This includes a managed European bee hive that has become Africanized. C. The prohibitionregarding maintenance of beehives, nests, or swarms shall not restrict the activities of a professional beekeeper if not in violation of the provisions of, this Chapter or other City ordinances. For purposes of this subsection, the term "professional beekeeper" shall mean a person who holds a current registration as a beekeeper with the County of Los Angeles ` Department of Agricultural Commissioner or designated agency. Section 8.25.050 Abatement of Vectors A. The District is authorized (pursuant to §2270(f), California -State Health and Safety Code) to enter upon any property in the city without hinderance or notice, for any of the following purposes: (1) To inspect to ascertain the presence of vectors or their breeding places. (2) To abate public nuisances either directly or by giving notice to the property owner to abate a nuisance. (3) To ascertain if a notice to abate vectors has been complied with. (4) To treat property with appropriate physical, chemical, or biological control measures. The District is authorized to abate and remove feral bees and other vectors on private structure. Abatement of feral bees and other vectors within or attached to a private structure shall be referred to authorized city representatives B. Upon written declaration by the District of a public nuisance within or attached to a private, structure, a copy of which shall be provided to the property owner, authorized city representatives may enter upon said private property in the city without hinderance or notice, for any of the following purposes: (1) To inspect` to ascertain the presence of vectors or their breeding places. Ordinance No. 04-2000 (2) To abate public nuisances located within or attached to a. private structure that pose an immediate threat to the public safety and health, either directly or by giving notice to the property owner to abate a nuisance. (3) To ascertain if a notice to abate vectors has been complied with. (4) To treat property with appropriate physical, chemical, or biological control measures. Section 2. The City Clerk shall certifyto the passage and adoption of this ordinance, causing it to be posted as required bylaw, and it shall be effective thirty (30) days after its adoption. PASSED, APPROVED and ADOPTED this day of 2000. Deborah H. O'Connor Mayor I, Lynda Burgess, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Diamond Bar held on the day of and was finally passed at,a regular meeting of the City Council of the City of Diamond Bar held on the day of 2000, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMEBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: ATTEST: Lynda Burgess City Clerk Ordinance No. 042000 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Terrence L. Belanger, City Manager MEETING DATE: June 20, 2000 REPORT DATE: June 15, 2000 FROM: Bob Rose, Community Services Director TITLE: Extension of Bus Stop Shelter Agreement SUMMARY: On July 1, 1990, the City Council awarded a contract to Eller Media Company to, provide bus stop shelters and benches in Diamond Bar. The contract is scheduled to expire on June 30, 2000, unless extended. Section 15 of the agreement allows the contract to be extended by mutual agreement of the City Council and Eller Media. Eller Media is requesting a seven (7) year extension, followed by an option for an additional seven (7) year extension. They are offering the same $24,000 payment per year to the City as in the current agreement, and are also offering the following • All existing bus stop shelters will be removed and replaced with new shelters, the design to be determined by the City. • Ten (10) additional shelter locations will be added. • All existing concrete bus stop benches will be removed and replaced with new concrete benches, the design to be determined by the City. • Concrete trash containers will be installed next to each concrete bench, the design to be determined by the City. • Service to trash containers in front of K -Mart Center will be increased to five (5) days per week. • All costs for work related to the above items will be borne by Eller Media Company. RECOMMENDED ACTION: It is recommended that the City Council approve Amendment #2 to the Bus Stop Shelter agreement with Eller Media Co., extending the contract for seven (7) years, from July 1, 2000 to June 30, 2007. LIST OF ATTACHMENTS: X Staff Report - Public Hearing Notification _Resolution(s) Bid Specification (on file in City Clerk's office) Ordinance(s) X Other: Amendment #2 X Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed X Yes No by the City Attorney? 2. Does the report require a majority vote? X Yes No 3. Has environmental impact beenassessed? Yes X No 4. Has the report been reviewed by a Commission? - Yes _TNo Which Commission? 5. Are other departments affected by the report? _ Yes X No Report discussed with the following affected departments: REVIEWED BY: bEPA E HE D: Terrence L. Bela ger Ja es DeStefano ob Rose City Manager Deputy City Manager Director of Community Services CITY COUNCIL REPORT AGENDA NO. MEETING DATE: June 20, 2000 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Extension of Bus Stop Shelter Agreement ISSUE STATEMENT: Extension of the contract will result in the opportunity to replace the existing bus stop shelters and concrete benches with a new design, as selected by the City. RECOMMENDATION: It is recommended that the City Council approve Amendment #2 to the Bus Stop Shelter agreement with Eller Media Co., extending the contract for seven (7) years, from July 1, 2000 to June 30, 2007. FINANCIAL SUMMARY: This contract providesrevenue to the City in the higher amount of 19.1% of gross advertising revenue or $24,000 per year. Gross advertising revenue for 1999/2000 was approximately $88,000. The City received $24,000 revenue for this period of time. If this agreement is approved, the City will continue to receive at least $24,000 per year for the next seven (7) years, or $168,000 for the term of the agreement: s BACKGROUND: On July 1, 1990, the City Council entered into an agreement with Eller Media Company (formally Bustop-Shelters, Inc. and Metro Display -Advertising) to provide bus stop shelters and benches in Diamond Bar. The agreement allows the contractor to collect fees for advertising on the bus stop shelters and requires the contractor to pay the City a fee of $24,000 per year. The contract is scheduled to expire on June 30, 2000. Section 15 of the agreement allows the contract to be extended for an additional five (5) year term, with conditions and revenue negotiated at the time of extension. DISCUSSION: Staff has negotiated the following terms for an extended contract: 1. Extension shall be for a term of seven (7) years, July 1, 2000to June 30, 2007, with the option for an additional seven (7) year term. 2. Fee shall continue to be the higher of 19.1 % of gross advertising revenues or $24,000 per year. 3 Ten (10} additional the b top shelters a II be ill be removed new n busstop shelters. henew modular design shelters, as selected by the City. 4. All existing concrete bus stop benches will be removed and replaced with new concrete benches of a new design, as determined by the City. 5. Concrete trash containers will be installed next to each new concrete bench.The design of the trash containers will be determined by the City. Servicing of the trash containers will be completed by the contractor. 6. Service to trash containers on Diamond Bar Blvd, adjacent to the K-Mart Center will be increased to five (5) days per week. 7. All costs for work related to the above items will be bome by the contractor. PREPARED BY: Bob Rose Director of Community Services 2ND AMENDMENT TO AGREEMENT THIS 2ND AMENDMENT TO AGREEMENT, is made this 20th day of June, 2000, by and between the CITY OF DIAMOND BAR, a municipal corporation of the State of California, ("CITY") and ELLER MEDIA COMPANY, (formally Metro Display Advertising), a California Corporation ("CONTRACTOR"). Recitals: a. CONTRACTOR entered into an agreement with City on July 1, 1990, (the "AGREEMENT") to construct, install, maintain, repair and insure bus shelters in and on City's public right-of-way for the safety and convenience of the transit public. b. CONTRACTOR is granted the right by CITY to recoup its costs for such service by the sale of advertising on said bus shelters owned and operated by CONTRACTOR within the CITY on its public right-of-way. C. Parties desire to amend the agreement to extend its term, to provide for new bus stop shelters and bus benches, and to enhance trash collection services. Now, therefore, the parties agree to amend the agreement as follows: Section 1- Section 15 of the AGREEMENT is amended in its entirety to read as follows: "15. TERM: The term of this agreement shall be extended from July 1, 2000 and shall continue for a term of seen (7) years, unless previously terminated as provided in the agreement. By mutual agreement and consent of both CONTRACTOR and CITY, this agreement may be extended for an additional seven (7) year term." Section 2 — Fee payable to CITY stated in Section 2.a. shall be the higher of 19.1% of gross advertising revenues or $24,000 per year. No CPI increases will be available for the seven (7) year term and no additional guaranteed fees will be available if additional bus shelters are installed. Section 3 — Section 16of the AGREEMENT is amended to add the following paragraph: "CONTRACTOR" shall retain the right to remove any shelter upon sixty (60) days notice to the City of Diamond Bar in the event the Federal, State, Municipal or other proper authorities should hereafter establish any rules, regulations or taxation which shall so restrict location, construction, maintenance, or operation of the shelters as to substantially diminish the value of said shelters for advertising purpose which effectively inhibits the ability of the bus shelter to generate advertising profit. City of Diamond Bar Eller Media Company Section 4 — All existing bus shelters shall be removed and replaced with modular design bus shelters, as determined by the CITY, with similar amenities as specified in the AGREEMENT. Work must be completed within 90 days of approval of design by the CITY. Section 5 — At least 10 new modular bus shelters shall be installed at 10 new locations; the sites to be determined by mutual agreement and consent of both the CONTRACTOR and CITY. Work shall be completed within 120 days of site determination: Section 6 — All existing concrete bus stop benches shall be removed and replaced with concrete benches of a new design, to be determined by the CITY. Work shall be completed within 150 days of design determination. Once installed, concrete bus stop benches shall become the property of the City. Section 7 - Concrete trash containers shall be provided and installed adjacent to all new concrete bus stop benches by the CONTRACTOR. CITY shall determine design of concrete trashcontainers. CONTRACTOR shall service trash containers per the frequency stated in Section 8' of this AMENDMENT. Concrete trash', containers shall be installed concurrently with new concrete bus stop benches. Once installed, concrete trash containers shall become the property of the City.. Section 8 —Section 11, Shelter and Bench Maintenance and Repair, shall be revised to require cleaning and trash removal by the contractor twice per week, one of those being on the first work day following a weekend, and to require a three (3) hour response time maximum by contractor maintenance crews for any problem relating to the shelters. Trash containers adjacent to bus shelters and concrete bus benches located on Diamond Bar Blvd. between Golden Springs Drive and Palomino (area of K -Mart Shopping Center) shall be serviced five days per week (Monday` through Friday). Section 9 — Section 5 of the AGREEMENT is amended in its entirety to read as follows; "5. Shelter Electrification All bus shelters approved by this AGREEMENT shall be equipped with solar powered illumination, consisting of energy efficient overhead fluorescent lighting (Minimum, size - 80) concealed in the roof structure, unless CONTRACTOR demonstrates that solar energy cannot feasibly be employed due to the physical location of the shelter. Photocells or other approved devices capable of activating each shelter's lighting system shall be installed to ensure that the shelter is illuminated from dusk to dawn. If solar energization is infeasible at any particular location, conventional electrical energy shall be used to satisfy this requirement as long as a ready source of electricity is reasonably proximate to the shelter and the cost of connecting to that source is not City of Diamond Bar Eller Media Company pletely steam cleaned as needed, but not less, often than once a month The Franchisee shall repair or replace bus shelters and benches due to damage, vandalism or graffiti w- ithin two ('2) working days after having been found at the time of the required twice per week routine :maintenance, or sooner upon notification by the City. If shelter, or bench damage or vandalism is such that the public could be exposed to a dangerous situation while in or -near the shelter or bench, the Franchisee shall repair or, if necessary, remove; the entire shelter or bench within twen- ty-four (24') hours of notification, leaving the site in a: safe condition, and it shall be replaced and made fully operational at the same location -within `five (5) working days after removal:. The Franchisee shall furnish to the City a written monthly summary of its shelter maintenance operations within the City of Diamond Bar. All maintenance work and correc- tive actions shall be performed at the expense of the Franchisee. Franchisee's personnel, equipment and/or vehicles shall not block automobile or bicycle travel lanes with- out proper warning signs and traffic delineation devices properly placed in accordance -with the Work Area Traffic Control Handbook (published by Building News, Inc.). 12. ADVEATISINGs The Franchisee shall,. upon request, tran- smit to -the City Manager or his designee, color, copies of any and all ads proposed to be placed in the shelters, for review prior to display. Should the City, in its sole discretion, determine that any advertising on any shelter is improper, offensive or consti- tutes a display that is likely to interfere with, mislead or dis- 12 EXHIBIT A Shelter Locations r These locations are in commercial areas and require shelter for a minimum of 10 patrons a day. Listed below are those sites: Location # of Patrons 1. WB Diamond Bar.: Brea Canyon 18 2. WB Diamond Bar Fountain Springs 21 3. WB Diamond Bar Grand 38 4. WB Diamond Bar Golden Springs 105 5.' WB Diamond Bar Save -on Entrance 88 6. WB Diamond Bar Pomona Freeway 26 7. WB Diamond`Bar Sunset 45 8. WB Diamond Bar, Highland" 37 9.; WB Diamond Bar Temple 21 10. WB Golden Springs Grand 38 11. :WB Golden Springs Brea Canyon l 70 12. EB Golden Springs Brea Canyon,. 71 13. EB Golden Springs Grand 37 14. EB Diamond Bar` Golden Springs 85 15. EB Diamond Bar K -Mart Entrance 99 16. EB Diamond Bar Sunset 41 17. EB Diamond Bar Highland 25 18, EB Diamond Bar Grand 35 19. EB Diamond Bar Quail Summit 15 20`. EB Diamond Bar Brea Canyon 19 23 MEMORANDUM CITY OF DIAMOND BAR' TO: Mayor and City Council FROM: Terrence L. Belanger, City Manage SUBJECT: Contract Amendment for Sheppard, Mullin, Richter and Hampton, LLP DATE: June 20, 2000 RECOMMENDATION: It is recommended that the City council approve the amendment to the contract for legal services between the City of Diamond Bar and Sheppard, Mullin, Richter and Hampton, LLP, in the amount of $10,000. DISCUSSION: On April 20, 1999, the City of Diamond Bar approved a contract with the law firm of Sheppard, Mullin, Richter and Hampton, LLP (SMRH). Since that time, the contract has been amended to cover costs associated with the requested legal processes and analyses. On April 18, 2000, the City Council approved a contract amendment in the amount of $50,000, for a total allocation of $350,000. It is now necessary to increase the contract amount by $10,000 for a not -to -exceed total amount of $360,000. nbw CITYOF DIAMOND BAR AGENDA REPORT AGENDA NO. �Z , 1 TO: Honorable Mayor and Members of the City Council MEETING DATE: June 20, 2000 REPORT DATE: June 14,2000 FROM: Terrence L Belanger, City Manager TITLE: Landscaping Assessment District Number 38. SUMMARY: The City Council at the June 6, 2000 meeting approved the Engineer's Report and adopted Resolution No. 2000-36 to declare the City's intention to levy and collect assessments for District No. 38. The City Council also set June 20 2000 as the public hearing date on the levy of the proposed assessments on assessable lots within this District for Fiscal Year 2000-2001. The assessment for Fiscal Year 2000-2001 is proposed to remain at $15.00 per parcel. RECOMKMNDATION: It is recommended that the City Council adopt the attached Resolution to set the assessment for Fiscal Year 2000-2001 for Landscaping Assessment District Number 38. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification X Resolution(s) _ Bid Specification (o riie in city eiews oaim) _ Ordinances(s) X Other: Engineer's Report _ Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. " Has the resolution, ordinance or agreement been reviewed' X Yes —No by the City Attorney? 2. Does the report require a rnajority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A _ Yes —No 4. Has the report been reviewed by a Commission? N/A Yes No Which Commission? 5. Are other departments affected by the report? N/A Yes No Report discussed with the following affected departments: REVIEWED BY: Tellreme L. Bel r James DeStefano DaAd G. Liu City Manager Deputy City Manager Deputy Director of Public Works CITY COUNCIL REPORT AGENDA NO. MEETING DATE: June 20, 2000 TO Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Landscaping Assessment District Number 38 ISSUE STATEMENT: The City Council at the June 6, 2000 meeting approved the Engineer's Report and adopted Resolution No. 2000-36 to declare City's intention to levy and collect assessments for District No. 38. The Council also set June 20, 2000 as the public hearing date on the levy of the proposed assessments on assessable lots within said District for Fiscal Year 2000-2001. RECOMMENDATION: It is recommended that the City Council adopt the attached Resolution to set the assessment for Fiscal Year 2000-2001 for Landscaping Assessment District Number 38. FINANCIAL SUMMARY: The revenues generated by this District will finance the cost. There will be no impact on the City's General Funds. BACKGROUND/DISCUSSION The landscaping improvements to be maintained by District 38 are the parkways along the northerly side of Grand Avenue (between Diamond Bar Boulevard and Summitridge Drive) and along the southerly side of Temple Avenue (between Diamond Bar Boulevard and Golden Springs Drive), and the medians throughout the City. This reflects a total maintenance area of 6.23 acres. The maintenance and servicingof public landscaping improvements installed and constructed in public places in the city provides a special benefit which is received by each and every lot or parcel within the District, tending to enhance their value. The estimated number of parcels within the District is 17,441 parcels. The amount assessed upon the lands within District No. 38 for Fiscal Year 1999-00 was $15.00 per parcel. The amount to be assessed for Fiscal Year 2000-2001 is to remain at $15.00 per parcel. The proposed assessment is for the purpose of financing (1) operating/maintenance expenses including staff wages, and purchasing or leasing supplies, equipment or materials, and (2) Capital Improvement Projects. RESOLUTION -NO. 2000 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR LEVYING AN ASSESSMENT ON CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 38 FOR THE "FISCAL YEAR 2000-01. A. BycTTTAT.a (i) By its Resolution No. 2000-36, this Council approved a report of the City Engineer related to City of Diamond Bar Assessment District No. 38 prepared pursuant to California Streets and Highways CodeSection 22623, described the improvements thereon and gave notice of and fixed the time and place of the hearing on the question of assessment thereon for fiscal year 2000-01. A diagram of the area encompassed by said assessment district is attached hereto as Exhibit "A-111. (ii) said hearing was duly and properly noticed, commenced at the South Coast Air Quality Management Auditorium, 21865 East Copley Drive, Diamond Bar,. California on June 20, 2000, and was concluded prior to the adoption of this Resolution. (iii) All legal prerequisites to the adoption of this Resolution have occurred. B. SOL•UT TON _ NOW, THEREFORE, the City Council of the City of Diamond Bar does hereby find, determine and order as follows 1. The Recitals, as set forth in Part A of this Resolution, are in all respects true and correct. 2. This Council hereby expressly overrules any and all protests filed objecting to the proposed improvements specified herein or the -assessment levied therefor. 3. Based upon its review of the report of the City Engineer referred to hereinabove, and other reports and information, the City Council hereby finds that (i) the land within the said District will be benefitted by the improvements specified in said report, (ii) said District includes all of the lands so benefitted, and (iii) the net amount to be assessed upon the lands within said District for the 2000-01 fiscal year, in accordance with said report, is apportioned by a formula and method which fairly distributes the net amount among, all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements 4. 1 The improvements specified in the report hereinabove referred to which is on file with the City Clerk of the City of Diamond Bar are hereby ordered to be completed.` 5.. The assessment diagram contained in thereportreferred to hereinabove and the assessment of $15.00 for each assessable lot located within said District are hereby adopted and confirmed and said assessment hereby is levied for the 2000..-01 fiscal year. 6. The assessment is in compliance with the provisions of the Act, and the City Council has -complied with all laws pertaining to the levy of an annual assessment pursuant to the Act. The assessment is levied for the purpose of paying the 2 costs and expenses of the improvements described in the report referred to hereinabove for fiscal year 2000-01. 7 The City Treasurer shall deposit all moneys representing assessments collected by the County to the credit of a special fund for use in City of Diamond Bar Assessment District No. 38.. S. The City Clerk is hereby authorized and directed to file the diagram and assessment with the County Auditor, together with a certified copy of this Resolution upon its adoption. 9. A certified copy of the assessment and diagram shall be filed in the office of the City Clerk and open for public inspection. 10. The City Clerk shall certify to the adoption of this Resolution. ADOPTED AND APPROVED this day of , 2000. MAYOR 3 IMPROVEMENTS The facilities and items of servicing and maintenance included within the District are as follows: Landscaping Servicing means the furnishing of water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any other improvements. Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of any improvement, including: 1. Repair, removal or replacement of all or any part of any landscape improvement. 2. Providing for the life, growth, health and beauty of landscaping, including without limitation, cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury. 3. The removal of trimmings, rubbish, debris and other solid waste. Improvements to be serviced and maintained include, but are not limited to, median island and parkway landscaping on major streets and thoroughfares in the City of Diamond Bar. Exhibit "B-1," attached hereto, shows the location and extent of the landscaping improvements to be maintained by the proceeds from this assessment district. L i' 3 FINANCIAL ANALYSIS The estimated funding for maintenance and servicing of landscaping for the update of Assessment District No. 38 for the 2000-01 Fiscal Year is as follows: 2000-01 Recommended Budget Revenue: Appropriation Fund Balance (from FY 1999-00) $634,878 Property Tax and Assessments 261,615 Interest Revenue 15,000 TOTAL $ 911,493 AApropriations: Personal Services Salaries $ 7,350 City Paid Benefits 110 Benefits 4050 Worker's Compensation Expense 420 Medicare Expense 110 Cafeteria Benefits 1,150 Operating Expenses Advertising 2,000 Utilities 92,175 Maintenance -Grounds & Bldg 15,000 ' Professional Services 6,000 Contract Services 47,900 Capital Improvements * 10,800 Transfer to CIP Fund 310,000 Reserve for Future Capital Improvements $* 417,428 TOTAL $ 911,493 * Includes replacement of irrigation controller clocks (9 re -built controllers @ $1,200/each) The City Council is currently considering the construction of several landscaped median/streetscape projects on major arterial streets throughout the City. A priority list of such projects will be developed .. The funding i g for these projects will come, completely or 'in part, from the Reserve for Future Capital Improvements. 4 METHOD OF APPORTIONMENT The net amount to be assessed upon lands within the District in accordance with this report is apportioned by a formula and method which fairly distributes the amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from the improvements, namely the maintenance and servicing of public landscaping improvements within such District. The maintenance and servicing of public landscaping improvements installed and constructed in public places in the City of Diamond Bar provides'a special benefit which is received by each and every lot or parcel within the District, tending to enhance their value. The primary benefits of landscaping are as set forth below: 1. Beautification of the streets which are used by all of the residents in Diamond Bar. 2. A sense of community pride resulting from well-maintained green spaces. 3. The enhancement of the value of property which results from the foregoing benefits. Existing land use information indicates that well over 90 percent of the parcels within the City of Diamond Bar are residences. Because the special benefits derived apply equally to -all residents and parcels, it has been determined that all assessable parcels would receive the same net assessment. I i G 6 �. ASSESSMENT ASSESSMENT ROLL The individual 2000-01 'assessments, tabulated by Assessor's parcel number, are shown on an Assessment Roll on file in the Office of the City Clerk of the City of Diamond Bar as Exhibit "C" and are made a part of this report by reference. (The Assessment Roll is not included in this report due to its volume.) Dated: 114,911:369 , 2000 GFB-FRIEDRICH & ASSOC., INC. 1 /* A. RI DRI H FRI P.3 d2 9 of COa\ 8 a iia � gu��:.a-,w� . �➢,�� 6. p s���•/rte •a� c =:t? p�.c3-r . , � - 1 .,0 9 - Ra : . �r - SHEET 10F 7 SHEET e aa wl I i `\ r t t w v r � CJll)\1 TY � 3 3 LEGEND ASSESSMENT DISTRICT BOUNDARY ,F,�jl,'� '��.. • MEDIANS' PARKWAYS iAREAS TO BE MAINTAINED MEDIANS: _ .1 A. DIAMOND BAR BLVD. - \ B. GRAND AVE. C. GOLDEN SPRINGS RD. IST FWY OVERCROSSING - TO WEST CITY LIMITS J�i P ! tits• ,.i `/r/Y'�r / , �1 _4\ CVJ GRAND D. - t .y�%•' V j� I �,t y �, D: GRAND AVE - SUMMIT RIDGE TO DIAMOND BAR BLVD, NORTH SIDE E. TEMPLE - DIAMOND BAR BLVD. TO GOLDEN SPRINGS RD, SOUTH SIDE /� �'�' • �. _}'�4 T ). - TOTAL AREA. .. �U. C ` 'Y, \. .TURF &9 ACRES - ! GROUND COVER 0183. ACRES in i EXHIBIT "B-1" ASSESSMENT DISTRICT N0.38 "A: - FISCAL YEAR 2000-01 for the CITY OF DIAMOND BAR rGFR Fit[ggDRIC}� CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Honorable Mayor and Members of the City Council MEETING DATE: June 20, 2000 REPORT DATE: June 14, 2000 FROM: Terrence L. Belanger, City Manager TITLE: Landscaping Assessment District Number 39. SUMMARY: The City Council at the June b,, 2000 meeting approved the. Engineer's Report and adopted Resolution No. 2000-37 to declare the City's intention to levy and collect assessments for District No. 39. The City Council also set June 20, 2000 as the public hearing date on the levy of the proposed assessments on assessable lots within this "District for Fiscal Year 2000-2001. The assessment for Fiscal Year 2000-2001 is proposed to remain at $130.00 per parcel. RECOMIVJENDATION: It is recommended that the City Council adopt the attached Resolution to set the assessment for Fiscal Year 2000-2001 for Landscaping Assessment District Number 39. LIST OF ATTACHMENTS: X Staff Report Public Hearing Notification X Resolution(s) —Bid Specification to, me in c4 eiew. ofr,ce> _ Ordinances(s) N Other: Engineer's Report _ Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed X Yes —No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A _ Yes— No 4. Has the report been reviewed by a Commission? N/A _ Yes _ No Which Commission? 5. Are other departments affected by the report? N/A _Yes No Report discussed with the following affected departments: REVIEWED BY: i /L Terrence L. Bela g r JaWesDeStefano David Liu - City Manager Deputy City Manager Deputy Director of Public Works CITY COUNCIL REPORT AGENDA NO. MEETING DATE: June 20, 2004 TO: Honorable Mayor and Members of the. City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Landscaping Assessment District Number 39 ISSUE STATEMENT: The City Council at the June b, 2000 meeting approved the Engineer's Report and adopted Resolution No. 2000-37 to declare City's intention to levy and collect assessments for District No. 39. The Council also set June 20, 2000 as the public hearing date on the levy of the proposed assessments on assessable lots within said District for Fiscal Year 2000-2001. RECOMMENDATION: It is recommended that the City Council adopt the attached Resolution to set the assessment for Fiscal Year 2000-2001 for Landscaping Assessment District Number 39. FINANCIAL SUMMARY: The revenues generated by this District will finance the cost. There will be no impact on the City's General Funds. BACKGROUND/DISCUSSIONz The landscaping improvements to be maintained by District 39 are the mini parks, slopes, and open space areas. This reflects a total maintenance area of 60.45 acres. The maintenance and servicing of public landscaping improvements installed and constructed in public places in the city providesa special ;benefit which is received by each and every lot or parcel within the District, tending to enhance their value. The estimated number of parcels within the District is 1,269 parcels. The amount assessed upon the ,lands within` District No. 39 for Fiscal Year 1999-00 was $13,0.00 per parcel. The amount to be assessed' for Fiscal Year 2000-2001 is to remain at $130.00 per parcel. This proposed assessment has been determined to be exempt from the provisions of Proposition 218 as set forth in Section 5(b) Any assessment imposed pursuant to °a petition signed by the persons owning all of the parcels subject to the assessment at the time the assessment is initially imposed. Prepared By: David G Liu RESOLUTION NO. 2000-,--- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR LEVYING AN ASSESSMENT ON CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 39 FOR THE FISCAL YEAR 2000-01 A. RECITALS. (i) By its Resolution No. 2000-31, this Council approved a report of the City Engineer related to City of Diamond Bar Landscaping Assessment District No. 39 prepared pursuant to California Streets and. Highways Code Section 22623, described the improvements thereon and gave notice of and fixed the time and place of the hearing on the question of assessment thereon for fiscal year 2000-01. A diagram of the area encoimpassed, by said assessment district is attached hereto as Exhibit "A-211. (ii) Said hearing was dulyand properly noticed, commenced at the South Coast Air Quality Management Auditorium, 21865 East Copley Drive, Diamond Bars California on June 20, 2000, and was concluded prior to the adoption of this Resolution. (iii) All legal prerequisites to the adoption of this Resolution have occurred. B. R .SAT.uTTnN- NOW, THEREFORE, the City Council of the City of Diamond Bar does hereby find, determine and order as follows: 1. The Recitals, as set forth in Part A of this Resolution, are in all respects true and correct. i 2. This Council hereby expressly overrules any and all protests filed objecting to the proposed improvements specified herein or the assessment levied therefor. 3. Based upon its review of the report of the City Engineer referred to hereinabove, and other reports and information, the City Council hereby finds that (i) the land within the said District will be benefitted by the improvements specified in said report, (ii)said District includes all of the lands so benefitted, and (iii) the net amount to be assessed upon the lands within said District for the 2000-01 fiscal year, in accordance with said report, is apportioned by a formula and method which fairly distributes the net amount among; all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements 4. The improvements specified in the report hereinabove referred to which is on file with the City Clerk of the city of Diamond Bar are hereby ordered to be completed. 5. The assessment diagram contained in the report referred to hereinabove and the assessment of $130.00 for each assessable lot located within said District are hereby adopted and confirmed and said assessment hereby is levied for the 2000-01 fiscal year. 6. The assessment is in compliance with the provisions of the Act, and the City Council has complied with all laws pertaining to the levy of an annual assessment pursuant to the Act. The assessment is levied for the purpose of paying the 2 costs and expense's of the improvements described in the report referred to hereinabove for fiscal year 2000-01. 7. The City Treasurer shall deposit all moneys representing assessments collected by the County to,the credit of a special fund for use in City of Diamond Bar Assessment District No. 39. 8. The City Clerk is hereby authorized and directed to file the diagram and assessmentwith the County Auditor, together with a certified copy of this Resolution upon its adoption. 9. A certified copy of the assessment and diagram shall be filed in the office of the City Clerk and open, for public inspection. 10. The City Clerk shall certify to the adoption of this Resolution. ADOPTED AND APPROVED this day of , 2000 MAYOR i '3 I, LYNDA BURGESS, City Clerk of the City of 'Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at the regular meeting of the City Council of the City of Diamond Bar held on the day of 2000, by the following Roll Call vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: _ ABSTAINED COUNCIL MEMBERS: ATTEST:` Lynda Burgess, City Clerk City of Diamond Bar TABLE OF CONTENTS Page INTRODUCTION 1 BOUNDARIES OF DISTRICT 2 IMPROVEMENTS 3 Landscaping FINANCIAL ANALYSIS 4 Revenue Appropriations METHOD OF APPORTIONMENT 5 ASSESSMENT 6 ASSESSMENT ROLL 7 EXHIBITS Exhibit "A-2" - Assessment Diagram Exhibit "B-2" - Improvement Map INTRODUCTION Pursuant to the order of the City Council of the City of Diamond Bar, this report is prepared in compliance with the requirements of Article 4, Chapter 1, Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California. This report presents the engineering analysis for the 2000-01 Fiscal Year for the district known as ASSESSMENT DISTRICT NO. 39 CITY OF DIAMOND BAR (Hereinafter referred to as "District"). This District, by special benefit assessments, provides funding for the maintenance of landscaped areas owned by the City of Diamond Bar which` are located in public rights-of-way within the City of Diamond Bar. Section 22573, Landscaping and Lighting Act of 1972, requires assessments to be levied according to benefit rather than according to assessed value. The section states: "The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated special benefits to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with Section 5000)) [of the Streets and Highways Code, State of California]." As the assessments are levied on the basis of 'benefit, they are considered a user's fee, not a tax, and, therefore, are not governed by Article XIIIA of the California Constitution. Properties owned by public agencies, such as a city, county, state or the federal government, are not assessable by law. 1 IMPROVEMENTS The facilities and items of servicing and maintenance included within the District are as follows: Landscaping. Servicing means the furnishing of water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any other improvements. Maintenance means the. furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of any improvement, including. 1. Repair, removal or replacement of all or any part of any landscape improvement. 2. Providing for the life, growth, health and beauty of landscaping, including without limitation, cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury. 3. The removaloftrimmings, rubbish, debris and other solid waste. The purpose of Assessment District No. 39 is for the maintenance and servicing of mini -parks, slopes and open spaces within the District. Exhibit "B-2," attached hereto, shows the location and extent of the landscaping improvements to be maintained by the proceeds from this assessment district. 3 -- _ Ti -__- FINANCIAL ANALYSIS The estimated funding for maintenance and servicing of landscaping for the update of Assessment District No. 39 for the 2000-01 Fiscal Year is as follows: 2000-01 Recommended Budget Revenue: Reserve Fund Balance (from FY 1999-00) $ 186,111 Property Tax and Assessments 164,970 Interest Revenue 7,000 TOTAL $ 358,081 Appropriations: Personal Services Salaries $ 7,350 City Paid Benefits 110 Benefits 1,050 Worker's Compensation Expense 420 Medicare Expense 110 Cafeteria Benefits 1,150 Operating Expenses Advertising 2,000 Utilities 62,160 Maintenance-Grounds & Bldg, 15,000 Professional Services 6,000 Contract Services 49,900 Miscellaneous Equipment * 5,400 Capital Improvements * 50,000 Reserve for Future Capital Improvements 157,431 TOTAL $ 358,081 Replace R=Master irrigation controller clocks (6 @ $900/each) and replace play equipment at Longview North ($50,000). 4 METHOD OF APPORTIONMENT The net amount to be assessed upon lands within the District in accordance with this report is apportioned by a formula and method which fairly distributes the amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from the improvements, namely the maintenance and servicing of public landscaping improvements within such District. The maintenance and servicingof public landscaping improvements installed and constructed in public places in the City of Diamond Bar provides a special benefit which is received by each and every lot or parcel within the District, tending to enhance their value. The primary benefits of landscaping are as set forth below. 1. Beautification of the streets which are used by all of the residents in Diamond Bar. 2. Public parks which can be utilized and enjoyed, by all residents within the District. 3. A sense of community pride resulting from well-maintained green spaces. 4. The enhancement of the value of property which results from the foregoing benefits. Existing land use information indicates that all of the parcels within the District are residences. Because the special benefits derived apply equally to all residents and parcels, it has been determined that all assessable parcels would receive the same, net assessment. 5 — - ASSESSMENT The amount to be assessed upon the lots and parcels within the District and the amount ASSESSMENT ROLL The individual 2000-01 assessments, tabulated by Assessor's parcel number, are shown on an Assessment Roll on file in the Office of the City Clerk of the City of Diamond Bar as Exhibit "C" and are made a part of this report by reference'. (The Assessment Roll is not included in this report due to its volume.) Dated: q , 2000 GFB-FRIEDRICH & ASSOC., INC. ZaX A. FRfEDW14 7 I •e1 THC ....................... o soD r000 Isoo saoa EXHIBIT "A-2" ASSESSMENT DIAGRAM' ASSESSMENT DISTRICT NO. 39 FISCAL YEAR 2000-01 for the CITY OF DIAMOND BAR .—R FON —LOT DD PARCEL -TIRN nH SSESSOR'R PARCEL NUMBED 45 ASSIBNED 01 THE IGELES ASSESSORS OFFICE. IENSIDNS FOR EACH LI TOR PARCEL OF IAND WITHIN iHOWN ON TUE ASSESSOR'S PARCN. MAPS DNNLE IY L09 ANDELESCWMTY AESESSDfl. OF THE CITYCLERK OF THE CRY OF DIAMOND S ANGELES, STATE OF CALIFORNIA. THIS _ . 20.. CRY LLEAK GE THE CRY OF DIAMOND BAR - OF THE. COUNTY AUDITOR, COUNTY OG LOS CALIFORNIA, THIS GAY OF CITY CLERK OF THE CITY OF DIAMOND BAR GFB�FRIRDRICH ' & ASS6C. iNC: .e eoo rsoo moo SHEET 1 OF I SHEET EXHIBIT RB_2" ASSESSMENT DISTRICT NO. 39 FISCAL YEAR 2000-01 for the CITY OF DIAMOND BAR LEGEND �.. ASSESSMENT DISTRICT. BOUNDARY ?+. BRUSH 3a73ACREs . PARKS ass RCRM ` SLOPES 14.67 ACRES TURF oin ACRES A� e TUfIF ELOPE OTHER - GFB FHIEDRICH & ASSOC INC. CITY OF DIAMOND BAIL AGENDA REPORT AGENDA NO. TO: Honorable Mayor and Members of the City Council MEETING DATE: June20, 2000 REPORT DATE: June 14, 2000 FROM: Terrence L. Belanger, City Manager TITLE: Landscaping Assessment District Number 41. SUMMARY: The City Council at the June 6, 2000 meeting approved the Engineer's Report and adopted Resolution No. 2000-38, to declare the City's intention to levy and collect assessments for District No. 41. The City Council also set June 20 2000 as the public hearing date on the levy Of the proposed assessments on assessable lots within this District for Fiscal Year 2000-2001. The assessment for Fiscal Year 2000-2001 is proposed to remain at $220.50 per parcel. RECOMMENDATION: It is recommended that the City Council adopt the attached Resolution to set the assessment for Fiscal Year 2000-2001 for Landscaping Assessment District Number 41. LIST OF ATTACHMENTS: X Staff Report Public Hearing Notification X Resolutions) Bid Specification (sie i. cry caws offi.e) _ Ordinances(s) X Other: Engineer's Report _ Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST; 1. Has the resolution, ordinance or agreement been reviewed X Yes —No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? NIA _ Yes _ No 4. Has the report been reviewed by a Commission? N/A _ Yes No Which Commission? 5. Are other departments affected by the report? NIA Yes No Report discussed with the following affected departments; REVIEWED BY: Terrence L. Be er J s DeStefan avid G. Liu City Manager Deputy City ager Deputy Director of Public Works s CITY COUNCIL REPORT AGENDA NO. MEETING DATE:. June 20, 2000 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager' - SUBJECT: Landscaping Assessment District Number 41 ISSUE STATEMENT: The City Council at the June 6, 2000 meeting approved the Engineer's Report and adopted Resolution No. 2000-38 to declare City's intention to levy and collect assessments for District No. 41. The Council also setJune 20, 2000 as the public hearing date on the levy of the proposed assessments on assessable lots within said District for Fiscal Year 2000,2001. RECOMMENDATION: It is recommended that the City Council adopt the attached Resolution to set the assessment for Fiscal Year 2000-2001 for Landscaping Assessment District Number 41. FINANCIAL SUMMARY: The revenues generated by this District will finance the cost. There will be no ;impact on the City's General Funds. BACKGROUNDMISCUS SIGN: The landscaping improvements to be maintained by District 41 are the slopes, and open space areas. This reflects a total maintenance area of 15.5 acres. The maintenance and servicing of public landscaping improverrients installed and constructed in public places in the city provides a special benefit which is received by each and every lot or parcel within the District, tending to enhance their value. The estimated number of parcels within the District is 554 parcels. The amount assessed upon the lands within District No. 41 for Fiscal Year 1999-00 was $220.50 per parcel. The amount to be assessed for Fiscal Year 2000-2001 is to remain at $220.50 per parcel. This proposed assessment has been determined to be exempt from the provisions of Proposition 218 as set forth in Section 5(b): Any assessment imposed pursuant to a petition signed by the persons owning all of the parcels subject to the assessment at the time the assessment is initially imposed. Prepared By: David G Liu RESOLUTION NO. 2000`- , A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR LEVYING ANASSESSMENT ON CITY OF DIAMOND BAR' LANDSCAPING ASSESSMENT DISTRICT NO. 41FOR THE FISCAL YEAR '2000-01. A. RFCT AT -S _ (i) By its Resolution No. 2000-38, this Council approved a report of the City Engineer related to City of Diamond Bar Landscaping Assessment District No. 41 prepared pursuant to California Streets and Highways Code Section 22623, described the improvements thereon and gave notice of and fixed the time and -place of the hearing on the question of assessment thereon for fiscal year 2000-01. A diagram of the area encompassed by said assessment district is attached hereto as Exhibit "A-311. (ii) Said hearing was duly and properly noticed, commenced at the South Coast.Air'Quality Management Auditorium, 21865 East Copley Drive, Diamond Bar, California on June 20, 2000, and was concluded prior to the adoption of this Resolution. (iii) All legal prerequisites to the. adoption of this Resolution have occurred. B. RLSOLUTTON, NOW, THEREFORE, the City Council of the City of Diamond Bar does hereby find, determine and order as follows: 1. The Recitals, as set forth in Part A of this Resolution, are in all respects true and correct. 2. This Council hereby expressly overrules any and all protests filed objecting to the proposed improvements specified herein or the assessment levied therefor,. l 3. Based upon its "review of the report of the City Engineer referred to hereinabove, and other reports and information, the City Council hereby finds that (i) the land within the said District will be benefitted by the improvements specified in aid report, (ii) said District includes all of the lands so benefitted, and (iii) the net amount to be assessed upon the lands within said District for the 2000-01 fiscal year, in accordance with said report, is apportioned by a formula and method which fairly dist 7 ibutes the net amount among all assessable lots, or parcels in proportion to the estimated benefits to be received b each such lot or parcel from the improvements 4.' The improvements specified in the report hereinabove referred to which is on fie with the City Clerk of the City of, Diamond Bar are hereby orde ed to be completed. 5. The assessment diagram contained in the report referred to hereinabove and the assessment of $220.50 for each assessable lot located within said District are hereby adopted and confirmed and said assessment hereby is levied for the 2000--01 fiscal year. 6. The assessment is in compliance with the provisions of the Act, and the City Council has complied with all laws pertaining to the levy of an annual assessment pursuant to the Act. The assessment is levied for the purpose of paying the costs and expenses of the improvements described in the report referred to hereinabove for fiscal year 2000--01. 7. The . City Treasurer shall deposit all moneys representing assessments collected by the County to,the credit of 2 a special fund for use in City of Diamond Bar Assessment District No. 41. 8 The City Clerk is hereby authorized and directed to file the diagram and assessmentwith the County Auditor,, together with a certified copy of this Resolution, upon its adoption! 9. A certified copy of the assessment and diagram shall be filed in the office of the City Clerk and open for public inspection._ 10.. The City Clerk shall certify to the adoption of this Resolution. ADOPTED AND APPROVED this day of , 2000 MAYOR 3 �_ _._� � , � �.F �� �,� - � .��M _.�� _ �_, �� ,� _.. _o�-��_--- � -� Prepared by. GFB-FRIEDRICH & ASSOC INC. 6529 Riverside Avenue, Suite 230 Riverside, CA 92506 INTRODUCTION Pursuant to the order of the City Council of the City of Diamond Bar, this report is prepared in compliance with the requirements of Article 4, Chapter 1, Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California. This report presents the engineering analysis for the 2000-01 Fiscal Year for the district known as: ASSESSMENT DISTRICT NO. 41 CITY OF DIAMOND BAR (Hereinafter referred to as "District"). This District, by special benefit assessments, provides funding for the maintenance of landscaped areas owned by the City of Diamond Bar which are located in public rights-of-way within the City of Diamond Bar. Section 22573, Landscaping and Lighting Act of 1972, requires assessments to be levied according to benefit rather than according to assessed value. Thesectionstates: "The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated special benefits to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with Section 5000)) [of the Streets and Highways Code, State of California]." As the assessments are levied on the basis of benefit, they are considered a user's fee, not a tax, and, therefore, are not governed by Article XIIIA of the California Constitution. Properties owned by public agencies, such as a city, county, state or the federal government, are not assessable by law. 1 IMPROVEMENTS The facilities and items of servicing and maintenance included within the District are as follows: Landscaping Servicing means the famishing of water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any other improvements. Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of any improvement, including: 1. Repair, removal or replacement of all or any part of any landscape improvement. 2. Providing for the life, growth, health and beauty of landscaping, including without limitation, cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury: 3. The removal of trimmings, rubbish, debris and other solid waste. The purpose of Assessment District No. 41 is for the maintenance and servicing of mini parks, slopes and open spaces within the District. Exhibit "B-3," attached hereto, shows the location and extent of the landscaping improvements to be maintained by the proceeds from this assessment district. 3 FINANCIAL ANALYSIS The estimated funding for maintenance and servicing of landscaping for the update of Assessment District No. 41 for the 2000.01 Fiscal Year is as follows: 2000-01 Recommended Budget Revenue: Appropriation Fund Balance (from FY 1999-00) $ 279,615 Property Tax and Assessments 122,157 Interest Revenue 14,000 TOTAL $ 415,772 Appropriations: Personal Services Salaries $ 7,350 City Paid Benefits 110 Benefits 1,050 Worker's Compensation Expense 420 Medicare Expense Ito Cafeteria Benefits 1,154 Operating Expenses Advertising 2,000 Utilities 67,830 Maintenance -Grounds . & Bldg 10,000 Professional Services 6,000 Contract Services Contract Services 25,590 Weed/Pest Abatement 15,000 Capital Improvements * 56,000- Reserve for Future Capital Improvements 223,162 TOTAL $ 415,772 Includes tree planting (1,000 each l -gal and 5 -gal trees) on open space slopes ($16,000) and to replace with Calsense irrigation controller clocks ($10 at $4,000 each). 4 METHOD OF APPORTIONMENT The net amount to be assessed upon lands within the District in accordance with this report is apportioned by a formula and method which fairly distributes the amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from the improvements, namely the maintenance and servicing of public landscaping improvements within such District. The maintenance and servicing of public landscaping improvements installed and constructed in public places in the City of Diamond Bar provides a special benefit which is received by each and every lot or parcel within the District, tending to enhance their value. The primary benefits of landscaping are as set forth below: 1. Beautification of the streets which are used by all of the residents in Diamond Bar. 2. Public parks which can be utilized and enjoyed by all residents within the District. 3. A sense of community pride resulting from well-maintained green spaces. 4. The enhancement of the value of property which results from the foregoing benefits. Existing land use information indicates that all of the parcels within the District are residences. Because the special 'benefits derived apply equally to all residents and parcels, it has been determined that all assessable parcels would receive the same net assessment. ASSESSMENT ROLL The individual 2000-01 assessments, tabulated by Assessor's parcel number, are shown on an Assessment Roll on file in the Office of the City Clerk of the City of Diamond Bar as Exhibit "C" and are made a part of this report by reference. (The Assessment Roll is not included in this report due to its volume.) Dated: _A 2000 J GFB-FRIEDRICH & ASSOC., INC. ANA.F ERICH RRQf€SSlp;�9l NO. 27W EXP. �} cmL sCELE r-300 L SHEET 1 OF I SHEET EXHIBIT "A-3" ASSESSMENT DIAGRAM ASSESSMENT DISTRICT NO. 41 FISCAL YEAR 2000-01 for the CITY OF DIAMOND BAR FILED IN THE OFFICE -OFTHE CITY RK OF- THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE DF CALIFODMA, THIS _ 5 CITY CLERK OF THE g CRYOF DIAMOND BAR' BUD IN THE OFFICE OF THE COUNTY A-11 OR, CDUNTY OF LOS ANGELES, STATE OF CALIFORMA, THIS DAY OF 20—. CRY OF RK DIAMOND THE CITY OF DIAMOND BAR THEASSESBMENT NUMREP FOR EACH LOTOR PARCEL WRHPJTHE DiSTMLT Is THE ASSESSOPI FA—L NBMEEH AS —E.BY IH COUNTY OF LOSANOELES ASSESSOP'S OFFICE. THE VNESANDDWENSIDNS FOR EACHLOT OR PARCELOFLAND WITHIN THEDISTRICT ARESHOWN ONTHE ASSESSOR'SPARCEL MAPS ONFLEIN THE OFFICE OFTHE LOS ANGELES COUNTY ASSESSCR. 'BASE MAF COURTESY OF THE CiiY OF DA S BAR 300 ].. BOB 90u. 1900 - GFB FRIEDRLCLI EXHIBIT "B-3" ASSESSMENT DISTRICT • FISCAL YEAR 2000 —0 for the CITY OF DIAMOND ,,► ='®11l1111111li11111®® -�-� t 111ii11111111111111►®,�®!!/j� e111/!!1.11//1u1•�.�r,�11►/ en11•► � ,. stip q� i rig® 'BASE NAP cow tESY O THE GTY O RIAl10Rfl BAF. 0 300 600 So 1200 LEGEND f. ���•'ASSESSMENT DISTRICT BOUNDARY BRUSH 3.00 ACRES . ,?'r%lW, 'V SLOPES -.IM6 ACRES �. TURF I7.600 SF. GFB-PR[EDRICH &.Assoc. rNc. TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager RE: FY2000-2001 Municipal Budget: General Fund, Special Funds And Capital Improvement Program DATE: June 20, 2000 General Fund Overview: The City of Diamond Bar is about to begin its twelfth fiscal year FY 2000-2001. The City has since incorporation built its strong financial foundation, with prudent revenue and appropriation policies and decisions. As we embark upon the new century, it is imperative that the city Council, staff and the members of the community be ever vigilant and proactive in the continuing efforts in maintaining and expanding the City's economic base. Besides the more obvious reasons for a strong, reliable local economy, i.e., high levels of quality services and improved and enhanced infrastructure and facilities, the seemingly endless rhetoric from Sacramento about the 'need ,to change the way municipalities are financed should keep every single person living in Diamond Bar aware and wary. The need for consistent and reliable municipal revenuesources is an even more critical issue in FY 2000-01. The Governor, state legislators,, special interest lobbyists and others continue in their attempts to reduce vehicle license fees, a municipal revenue source, which was established and has been received by cities, since the early 1930s. Vehicle license fees are the largest annual general fund revenue that the City receives ($2,888,640 or, est. 18.43 %). Historically, the vehicle license fee revenue has been the most reliable revenue source available to the City. Another, equally reliable revenue source has been the gasoline tax. The revenues from gas taxes are used exclusively for the maintenance, repair and improvement of city streets, curbs, gutters and sidewalks. The State legislature is now intent on reducing the revenue, which would be, available from gas taxes. The City is expected to receive $1,060,000 in revenues, in FY 00-01. Reductions in gas taxes would effect both the street maintenance and capital improvement budgets. There were massive revenue "takebacks" ($4.4 billion), by the state legislature in the early 1990s, which involved the "taking" of "backfill" revenue (AB 8) that replaced municipal property taxes lost through Proposition 13. Each year since, local government officials have asked that the revenues "taken" be returned. With the State experiencing an extraordinary projected surplus of $13.5 billion, it is imperative that, the State legislature return the revenues it "stripped" from local government. It is just as important for the State legislature to leave the existing revenue sources intact Wholesale changes to way local government is financed will lead to fiscal uncertainty, if not instability or chaos; as well as, the erosion of local "homerule" as fundamental tenant of governance. MUNICIPAL BUDGET — FY2000-2001 June 20, 2000 PAGE TWO FY 2000=2001 General Fund Budget Summary: The City of Diamond Bar will conclude FY 1999-2000 in a strong financial position. The City's General Fund Reserve Fund Balance projected to be $17,033,000 at the end of the Fiscal Year. The FY 2000-2001 General Fund Budget projects Estimated Resources in the amount of $15,669,955 and Appropriations in the amount of $14,969,125 for a net increase of $700,830. These numbers include an appropriation of $2,765,000 in General Fund Reserved Fund Balance to cover the General Fund portion of the Community/Senior Center project ($2,500,000), Sycamore Canyon Landslides Repair ($80,000), Equipment Replacement Fund Transfer ($80,000), and Community Development -Professional Services ($105,000). As a result, although there is an overall increase in fund balance from the annualized revenues and expenditures, there is an actual decrease in the General Fund Reserved Fund Balance of $2,064,170. The projected General Fund Reserve Fund Balance at the end of FY2000-01 of $14,968,830. The FY 2000-01 operating budget is based upon the increased service levels were either proposed or implemented during FY99-00. The major change in staffing was the decision to bring Recreation Services in house. There are thirty-seven (37) full-time staff positions and a total of fifty-four (54) part-time and seasonal positions proposed. General Fund Revenue: The FY 2000-01 General Fund Budget projects overall resources to be $15,669,955, of this amount, $2,765,000is from Reserved Fund Balance leaving an annual revenue projection of $12,904,955. There is a transfer -in of $848,950 from Gas Tax Fund for 'street and right-of-way maintenance. There is also a transfer -in of $175,815 from the COPS Fund for the funding of a LASO special assignment deputy (290-D car) and special law enforcement activities, which includes the school traffic safety enforcement and bicycle patrol. The City's three major revenue sources are vehicle license fees, sales tax and property tax. The FY 2000-01 budget estimates that sales tax will increase 4% and property tax will increase by 5.5% from the previous year. The estimated vehicle license fee revenue has been increased by 13.3% o based on the estimate provided by the State Controller's office. Revenue from other agencies has been eliminated this fiscal year due to a couple of factors. During FY 99-00 the City received ERAF funds from the State. In addition, the City Council approved thesaleof Prop A — Transit Funds,, which funded the Millennium Celebration as well as the building of a Skateboard Park. During FY 2000701, Building and Safety related revenues are anticipated to increase by 35%0. This is due a forecasted increase in building activity. Estimated recreation revenues projections have also been increased by 16.4%. The overall increase in projected revenue sources from FY99-00 to FY 2000-01 is 13.71%n. MUNICIPAL BUDGET — FY2000-2001 June 20, 2000' PAGE THREE General Fund Appropriations: Personnel Recommendation(s) The proposed budget reflects an increase in Cafeteria Benefits of $25 per month for employees, a 3% Cost of Living Adjustment and the 2% at 55 Retirement Benefit. Salary adjustments are proposed for the Senior Administrative Assistant, Administrative Assistant, Development Services Assistant and Community Services Assistant positions (total of $19,750).Also, it is proposed that the City Council consider the following personnel changes: 1) the reclassification of the Deputy Public Works Director to Public Works Director ($14,050); 2) the reclassification and increase in hours of the part-time Engineering Technician to full-time Assistant Engineer ($23,500); 3) the reclassification of the Account Clerk II to Senior Account Clerk, ($3,950); and 4) reclassification of one of the Community Services Secretary positions to Administrative Secretary ($3,950). Legislative and Management Services This combination of services includes City Council, City Attorney, City Manager and City Clerk. The proposed allocation for these services is $1,263,450, which is a slight increase from the FY 99-00 allocation of $1,249,808: This fiscal year there is a decrease in City's Attorney's Special Litigation line item ($374,348 to $.150,000). Special legal fees were significantly higher during FY99-00 due to the litigation against the State of California related to the Lanterman forensic expansion project and the cost of the defense of the redevelopment area plan. The City Manager Division salaries and benefits are higher in FY 2000-01 mostly due to the full year's reflection of the additional Deputy City Manager position. The City Clerk's Division proposed budget includes funds for the conversion of engineering, plans,, maps and building permits to electronic media ($94,000). To aid in this effort, funds for a part-time Records' Coordinator and a high- speed scanner ($6,000) have been included in the proposed budget. Administration & Support Services Administrative and Support Services include Communications and Marketing, Finance and General Government. The proposed appropriation for these services is $1,587,850, which is a decrease from FY 99-00 ($1,600,223). During FY 99-00 the City funded the Upper Tonner Canyon:. Roadway Alignment Alternative Study therefore the proposed professional services budget has been reduced accordingly. In addition, furniture and computer equipment was purchased to properly equip new staff. During FY2000-01, City staff is contemplating the enhancement of the City's computer technology, including but not limited to a recreation registration system and community development and building permit system. Part of the MUNICIPAL BUDGET — FY2000-2001 June 20, 2000 PAGE FOUR evaluation will include on-line permitting and registration capabilities. The Communications and Marketing Division proposed budget includes $60,000 for this evaluation and analysis. Public Safety The Public Safety Division is composed of Law Enforcement, Community Volunteer Patrol, Fire, Animal Control and Emergency Preparedness. The FY 2000-01 appropriation for Sheriffs Department services totals $4,119,500, which reflects a 3.5%v increase in contract prices from the previous fiscal year. $12,000 has been allocated for Community Volunteer Patrol. Animal Control service is budgeted at $66,000. Emergency Preparedness Services are proposed to be $44,050, which includes the cost of a contracted coordinator ($17,000). The total FY2000-01 cost for Public Safety services is $4,323,910, which equals approximately 28.89%0 of the proposed FY2000-01 operating budget. The Federal and State COPS program will also fund the Sheriff s Service Center, education, training, and capital outlay items. Development Services Development Services is composed of Community Development (Planning) and Building and Safety. The proposed FY 2000-01 allocation is $1,134,250, which is a significant increase from the FY 99-00 allocation of $915,987. The Planning Division's personnel budget is slightly higher this year due to the funding of the part-time Code Enforcement Officer for the entire year, as well as the addition of a part-time Planning Intern position. It is also anticipated that the City will be updating the City's General Plan Noise Element, creating environmental guidelines, and implementing various Development Code changes. The Professional Services budget reflects the cost of the fore -mentioned projects. Building and Safety Services budget has been increased to cover the forecasted increase in building and safety activities anticipated in FY 2000-01. Community Services Community Services Division consists of Parks Administration, Parks Maintenance, and Recreation. This budget ($1,996,915) proposes a decrease, from FY 99-00 ($2,021,293). The proposed budget reflects increases personnel costs, due to the full year implementation of the in house recreation program. As a result there is a decrease in the Contract Services line item amount. To ring the new millennium in, the City hosted a very successful Millennium Celebration for its citizens. The appropriation in the FY99-00 budget was $106,500. This amount has not been reallocated in the FY 2000-01 budget. The FY99-00 budget also included funds for a Trails Master Plan, which is currently in progress and close to completion The Concerts in the Park series will feature ten (10) weekly concerts, beginning on June 21. MUNICIPAL BUDGET - FY2000-2001 June 20, 2000 PAGE FIVE Public Works The Public Works Division consists of Public Works -Administration, Engineering, Traffic and Transportation, Road Maintenance, Environmental Enhancement, and Landscape Maintenance. The proposed Public Works budget is $1,732,750 which is a slight increase as compared to FY 99-00 ($1,727,902). The FY99-00 budget saw the addition of a Public Works Supervisor to oversee road maintenance activities. In an effort to more clearly identify this area of responsibility a new Road Maintenance Division has been included in the proposed FY 2000-01 budget. The Contract Services -Inspection and Engineering. -Plan Check have been reduced which reflects the completion of several large grading projects and plan checking activities. This decrease has been offset by previously mentioned changes in personnel. FY 2000-2001 Special Funds Library Services Fund: The Library Services Fund has been establishedto supplement the quality of library services available to the residents of the community. . The primary focus of supplemental` support in the FY 2000-01 Budget is a transfer of funds ($50,000) to the Capital Improvement Fund. This is to assist in the development of the library portion of the Community/Senior Center project. The other focus of this budget is the continued support of the City provided computer system. There has been $8,500 budgeted to upgrade the system's hardware and software. The unallocated Fund balance reserve is anticipated to be $34,803. Community Organization Support Fund: This Fund has been established to provide support to non-profit organizations, which contribute beneficially to the betterment of the community. The community groups and organizations, which would receive support from this fund, are designated by the City Council. This fund's resources are estimated to be $25,625. Gas Tag Fund Gas Tax resources available in FY 2000-01 are estimated to be $2,564,61,8. It is proposed that the Gas Tax Fund allocate $848,950 to the General Fund to fund street maintenance, street cleaning, right-of-way maintenance, marking and signs, traffic signal maintenance, curbs, gutters and sidewalk repair, utilities, engineering/inspections and staff services. MUNICIPAL BUDGET — FY2000-2001 June 20, 2000 PAGE SIX The FY 2000-01 Gas Tax Budget allocates $1,150,000 to Capital Improvement Projects to fund the following proposed projects: -Area 3 — Slurry Seal -Area 3 - Residential Street Improvement Program City-wide School Safety/Traffic Improvements -Prospectors Rd -Sunset Xing to Golden Springs Improvements -Golden Springs Dr @ Sylvan Glen Rd = Traffic Signal Design The Gas Tax Fund will have a year end unappropriated reserve of approximately $436,750. Proposition A Fund - Transit The Proposition A Transit Fund is being proposed to fund the following: Dial -a -Cab (Diamond Ride) program ($310,000), Excursions ($37,000) and Transit subsidy program ($560,000). $7,500 is allocated for membership dues to the San Gabriel Valley COG. It is also recommended that monies be allocated to assist in the construction of the Community/Senior Center via a funds exchange with another City. The amount proposed for this purpose is $770,000 from which it is estimated that the City will receive $500,000. Capital improvement projects included this year are bus pads along Brea Canyon Road and Golden Springs ($200;000). $48,550 has been allocated for administrative personnel costs, including the Transportation Clerk, which is responsible for the transit pass subsidy. program and the Dial -a -Cab program. The estimated Prop A Transit Fund resources, in FY 2000-001, are $2,564,618. Proposed expenditures are $1,939,550 leaving an estimated fund year-end reserve of $617,568. Proposition C Fund The FY 2000-01 Budget estimates available resources to be $3,366.,750_ The Proposition C annual revenues are estimated to be $595,950. It is proposed that this fund will assist in the funding of the following capital improvement projects: -Brea Canyon Road — Pathfinder to the Southerly City Limits — Improvements -Golden Springs — Torito Ln. to Temple Ave. — Improvements -Diamond Bar Blvd @ Northbound 57 Freeway — Signal -Gateway @ Valley Vista — Signal -Diamond Bar Blvd @ Silver Hawk — Signal Design Diamond Bar Blvd @ Clear Creek - Signal Design The estimated year-end Fund balance would be $526,750. MUNICIPAL BUDGET — FY2000-2001 June 20, 2000 PAGE SEVEN Integrated Waste Management Fund This fund provides for the administration of the City's solid waste management activities, the implementation of programs recommended in the City's SRRE (Source Reduction and Recycling Element) and NPDES education and monitoring programs. The Public Works Department has been assigned the responsibility to manage the consultants and staff as they continue the implementation of residential sector programs: multi -family recycling, on-site composting, public education/information and monitoring. Commercial sector programs being implemented include: at -source recovery/recycling, representative waste audit, education/information and monitoring programs. The costs associated with these programs are a part of the FY 2000-01 Integrated Waste Management Fund budget. Estimated resources are $316,713. Proposed allocated expenditures are estimated to be $113,750. The, estimated year-end Fund balance reserve is . $202,963. Air Quality Fund The FY 2000-01 Budget allocates $6,500 to implement the .City's Air Quality Element Implementation Plan. $7,000 has been allocated to partially fund annual membership dues for the San Gabriel Valley Council of Governments. There is a $50,000 Transfer -out to the Capital Improvement Project Fund. This amount will contribute to the proppsed Community/Senior Center for the air quality element that will be incorporated. The total fund resources for FY 2000- 01 are 135,386. Fund appropriations total $92,:250 which will leave an unappropriated reserve fund balance of approximately $43,136. SB 821 Fund — Trails Development The City for several years has put on reserve the annual allocation of SB 821 Funds. During FY 2000-01 it is anticipated that a portion of these funds amounting to $90,000 will be used for the improvements which will be made along Brea Canyon Road. The amount left on reserve is anticipated to be approximately $11,158. Park and Facility Development Fund During FY 2000-01, there is expected to be resources of $2,574,012, in the Park and Facility Development Fund. ThereFY2000-01 allocations recommended for the Peterson Park irrigation and drainage improvements project ($280,000), the Pantera Park ball -field lighting project ($325;000), the Sycamore Canyon ADA Retrofitting project ($125,000) and the construction of the Community/Senior Center ($1,000,000). The unallocated fund balance reserve at the end of the fiscal year is estimated to be $844,0'12. MUNICIPAL BUDGET - FY2000-2001 June 20, 2000 PAGE EIGHT Community Development Block Grant Fund The proposed CDBG Resources for FY 2000-01 is estimated to be $971,030. CDBG funds several community service programs, which include YMCA child care, senior programs; and others. In addition, three capital improvement projects are proposed to be funded via CDBG. These include the Golden Springs Drive Sidewalk/ADA improvements ($77,845), Sycamore Canyon Park ADA retrofit ($300,000) and the Community/Senior Center construction project ($500,000). Program administrative costs are estimated to be $38,985: COPS Fund The Citizens Option for Public Safety (COPS) Fund has available resources in the amount of $364,490, in FY 2000-01. $175i815 has been allocated to the General Fund to cover a portion of the cost of the two -deputy special assignment car (290-D), bicycle patrol, and to cover the cost of special traffic safety enforcement activities including school patrol and safety checks. The newly opened Sheriff's Service Center is also funded through these grants. The Los Angeles Sheriff s Department will be purchasing capital outlay items ($9;000) that will enhance and expand the LASO's ability to provide effective law and traffic enforcement services. $20,000 has been allocated for training and education for Diamond Bar team deputies. The projected unallocated balance is estimated to be $121,325. Capital Improvement Fund (CIP) The FY 2000-01 CIF Budget proposes an expenditure program in the amount of $11,071,500. The CIP proposes $3,940;000 for street improvements, $670,000 for traffic management improvements, $1,135,000 for park and recreation improvements, $580,000 for landscape and irrigation improvements, $4,600,000 for building construction, and, $146,500 for miscellaneous capital improvements. You are referred to budget document (pages 104-105) for more detail; on the various projects:" Self --Insurance Fund: The City Council has adopted a policy, which requires the setting aside of $100,000 per year in the Self -Insurance Fund, until the Fund balance is $1;000,000. As of June 30, 2000, the Self - Insurance Fund balance is estimated to be $1,147,520. Barring unforeseen adverse judgments, there will not be a need to set aside $100,000 from the unallocated General Fund reserve fund this fiscal year. However, $250,000 will be transferred -in to the Self -Insurance Fund for the payment of the annual general liability insurance premium. The estimated fund balance on June 30, 1999 is $1,207,520. MUNICIPAL BUDGET - FY2000-2001 June 20, 2000 PAGE NINE Equipment Replacement Fund The Equipment Replacement Fund was created in FY99-2000. The purpose of this fund is to incorporate a method for the eventual replacement of the City's rolling equipment stock or vehicles. There is an annual transfer in from the General Fund. A panel van for hauling equipment is budgeted this fiscal year. The anticipated year end fund balance reserve is $106,973. RESOLUTION NO. 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AND ADOPTING A BUDGET FOR THE. CITY OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 2000 AND ENDING JUNE 30, 2001 INCLUDING MAINTENANCE AND OPERATIONS, SPECIALFUNDS AND CAPITAL IMPROVEMENTS AND APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH. A. Recitals (i) The City Manager has heretofore prepared and presented to this City Council a proposed budget for the City's fiscal year 2000-<01, including staffing and position allocations, maintenance and operations, special funds, and capital improvements, including appropriations therefor (referred to the "Budget" sometimes hereinafter). (ii) The Planning Commission of the City of Diamond Bar has heretofore publicly reviewed the proposed capital improvements specified in the Budget and has rendered to the City Council its report thereon concerning conformity of the capital improvement program with the City`s contemplated general plan, all as required by California Government Code Section 65401. Copies of the Budget are on file in the office of the City Clerk labeled "City of Diamond Bar 2000-01 Budget" and said Budget hereby is made a part of this Resolution. (iii) The City Council has conducted a public hearing on the entirety of the fiscal year 2000-01 Budget and concluded said hearing prior to the adoption of this Resolution. (iv) All legal prerequisites to the adoption of this Resolution have occurred. , B. RESOLUTION. NOW THEREFORE, the City Council of the City of Diamond Bar does hereby find, determine and resolve as follows; 1. In all respects, as set forth in the Recitals, Part A, of this Resolution. 2. The City Council hereby finds and determines that the capital improvement program set forth in the Budget, and each project identified therein, is categorically exempt from the requirements of the California Environmental Quality Act of 1970, as amended, and the guidelines promulgated thereunder pursuant to Section 15301 of Division 6 of Title 14 of the California Code of Regulations. 3. The Budget, including the changes` enumerated and directed to be made by the City Council during the course of the public hearing conducted by the City Council, hereby is adopted as the Budget of the City of Diamond Bar for the fiscal year commencing July 1, 2000 and ending June 30, 2001 and consisting of the estimated and anticipated expenditures and revenues for that fiscal year. 4. There are hereby appropriated for obligations and expenditures by the City Manager the amounts shown for the various departments, divisions and objects set forth in the Budget. All obligations and expenditures shall be incurred and made in the manner provided by the provisions of State law and City ordinances and resolutions applicable to purchasing and contracting. 5. Subject to further provision of this Resolution, the appropriations made above constitute the maximum amount authorized for obligation and expenditure by the City Manager for respective departments, divisions and objects as set forth in the Budget. Each department head shall be responsible, as well as the City Manager, for seeing that said maximum amounts are not exceeded. 6. No warrant shall issue nor shall any indebtedness be incurred which exceeds the unexpended balance of the fund and department appropriations hereinabove authorized unless such appropriations shall have been amended-- by a supplemental appropriation duly enacted by the City Council, or by individual appropriations within any aforesaid fund or department therein, except insofar as the City Manager may authorized transfers pursuant to this Resolution. 7. Within the various funds and departments contained in the.Budget, the City Manager is authorized to employ, during the fiscal year covered by said Budget, the number and classification of such full time employees as are shown in the Budget all subject to the provisions of the City's classification and compensation plans as amended and adopted by the City Council. Part time and seasonal employees are authorized as necessary by the City Manager provided that the total to be obligated and expended within any fund and department set forth in the Budget, with respect to salaries and wages therefor, shall not exceed the budgeted and appropriated amount, as the same may be amended by the City Council, from time to time. 8 The City Manager hereby is authorized to transfer funds appropriated hereby or by supplemental appropriation as follows: With respect to those classifications designated by code 1000 series, 2000 series, 4000 series, 5000 series and code 6000 series, the City Manager may transfer amounts between and within those classifications, but only within a department or fund. 9. The City Clerk shall certify to the adoption of this Resolution. PASSED, ADOPTED AND APPROVED this day of 2000. Mayor CITY OF DIAMOND BAR BUDGET PHILOSOPHY AND OPERATING GUIDELINES` 1. The City of Diamond Bar's budget is designed to serve four major purposes: • definition of policy in compliance with legal requirements for General Law cities in the State of California, Governmental Accounting Standards Board (GASB) financial reporting requirements and audit standards, and fiscal directions of the City Council. • utilization as an operations guide for administrative staff in the management and control of fiscal resources. • presentation of the City's financial plan for the ensuing fiscal year, itemizing projected revenues and estimated' expenditures. • illustration as a communications document for citizens who wish to understand the operations and costs of City services; 2. Departmental budgets will be originated within each department. 3. Where applicable, the department head will assign priorities to projects and activities in ,preparing program budgets for the department 4. Department Heads are responsible for operating within their budget amount as approved by the City Manager and authorized by the City Council. S. The City Council has the legal authority to amend the budget at any time during the fiscal year. The City Manager has the authority to male administrative adjustments to the budget as long as those changes will neither have a significant policy impact nor affect budgeted year.: -end fund balances. 6. Current year requirements of the Capital Improvement Program (CIP) will be incorporated into annual operational budget and defined as the capital budget. 7. Fund balances will be maintained at levels which will protect the City from future uncertainties. H o 0 W T T CL WQ c O L CO N pp N C ui L T- U) U) L M� /4+ L L U ® - O � N 0 Lo cri (:0 Na) J V) W a> m E ago W T Z T T I. r N N o 0 Q a> as rn Z o `� "' o N C\J cY_ N o� Q x Z W W Y� a O 4-1 O x U M all ':"� & ¢ L ca _ E N Nr E 0) T a? .. M E T E '— o ,- City Of Diamond Bar Personnel Summary Fiscal Year 2000-2001 FULL TIME POSITION Approved -City Manager. 1999-2000 Actual 1 1 2000-2001 Proposed Approved 1 -Deputy City Manager 2 1 2 -Public Works Director 0 0 1 -Finance Director 1 1 1 -Dir.Of Community Services 1 1 1 -City Clerk 1 1 1 -Dir of Communications &Marketing 1 1 ` 1' -Deputy Public Works Director 1 1 0 -Associate Planner 1 1 1 -Accountant II 1 1 1 -Supt of Parks & Malnt 1 1 1 -Public Works -'Supervisor 1 1 1 -Assoc. Engineer 1 1 1 -Secretary to City Manager/Office Manal 1 1 1 -Senior Administrative Assistant 2 1 2 -Development Services Assistant 2 2 2' -Communications & Marketing Assistant 2 2 2 -Community Services Assistant 1 1 1 -Assistant Civil Engineer 0 0 1' -Assistant City Clerk 1 1 1 -Recreation Specialist 2 2 2 -Administrative Secretary 3 3 4 -Senior Account Clerk 0 0 1 -Secretary 3 3 2 -Account Clerk II 1 1 0 -MIS Technician 1 1 1 -Code Enforcement Officer 1 1 1 -Maintenance Worker 11 1 1 1 -Transportation Clerk 1 1 1 -Community Services Coordinator 1 1 1 Totals 36 34 37 0 City Of Diamond Bar Personnel Summary Fiscal Year 2000-2001 BENEFITTED PART TIME POSITION J -Senior Account Clerk - 30 hr/wk 1999-2000 Approved 1 Actual 1 2000-2001 Proposed Approved 1 -Engineering Technician - 30 hr/wk 1 1 0 -Code Enforcement Officer - 20 hr/wk '- 1 1 1 -Com Services Coordinator - 20 hr/wk 2 2 2 -Com Services Leader II - 30 hr/wk 2 2 2 -Com Services Leader I - 20 hr/wk 2 2 2 Totals NON-BENEFITTED 9 PART 9 TIME 8 0 POSITION -Park Maintenance Helper ] 999-2000 Annr®ved 7 Actual 7 2000-2001 Proposed Approved 8 -Com Services Coordinator-Daycamp 1 1 1 -Com Services Worker (seasonal) 3 4 3 -Com Services Leader I 16 8 16 -Com Services Leader II 18 9 18 45 29 46 0 CITY OF DIAMOND BAR REVENUE DESCRIPTION All revenues which, by law, do not have to be placed in a separate fund are deposited in the General Fund. All general operations of the City are charged to this fund. All expenditures must be made pursuant to appropriations which lapse annually and at the end of the fiscal year. Unexpended balances are transferred to the unappropriated reserve. PROPERTY TAXES' Secured Current Year Tax levied on secured property pursuant to the revenue and - taxation code. Unsecured - Current Year Tax levied on all personal property not secured by real property held in title by the same owner. Due to the transitory nature of unsecured property, a tax is levied immediately after assessed values are determined`. Prior Year Uncollected Taxes paid in the current year which were due in a prior year. Interest and Penalties Interest and penalties charged for the late payment of property taxes. OTHER TAXES Sales and Use Tax Of the 7 sales tax -levied by the State of California, the City receives 1% of the amount collected within the city limits. Transient Occupancy Tax These revenues are received on a monthly basis from the hotels in the City. The hotels are required to pay a 10% tax based on the amount of their room rental revenues. 2 1h Franchise Fees' Companies are granted special privileges, for the continued use of public property, such as city streets Such companies usually involve elements of monopoly and may require regulation. The ;Franchise Fees are the amounts required for the continued granting ;of these privileges. Franchises currently granted within the City are Electric, Gas, Cable TV, Bus Benches, and Street Sweeping. FINES AND FORFEITURES Vehicle Code Fines Amounts derived from traffic citations and fines for violations occurring within the city limits. Court Fines and Forfeitures Fines collected by the county courts for city code violations other than traffic, which are shared with Los Angeles County. Impound Fees Fines collected upon the release of vehicles which have been impounded/stored by the Sheriff's Department. Miscellaneous other fines and forfeitures not included above. LICENSES AND PERMITS Building, Fees Building Fees are collected in accordance_ with the ,Uniform Building Code. The revenues from these fees are used to cover the cost of providing building inspections to insure compliance with building codes CURRENT SERVICE CHARGES Planning and Engineering Fees These fees are levied to cover costs of special plan checks, inspections, etc. which maybe necessary in conjunction with newconstructionor improvements being made by contractors. 3 Recreation Fees These fees are collected by the City's contracted recreation department and City staff,'to cover; the cost of providing recreation programs such as fee classes, Tiny Tot programs, excursions, and adult athletics. INTERGOVERNMENTAL REVENUE Motor Vehicle In -Lieu Tax The Motor Vehicle In -Lieu fee is equivalent to 2% of the market value of motor vehicle fees imposed annually by the state in lieu of local property tax. Gas Tax Section 2106 Section 2106(a) of the Streets and Highways Code provides that each city shall receive a fixed monthly apportionment of $400; Section 2106(c) provides for distribution on a per capita basis. Gas Tax Section 21x07 A sum equal to .00725 centspergallon is distributed monthly to the cities on a formula based per the Streets and Highways Code, Section 2107; with calculation predicated on a per capita apportionment 8.98 x population. Gas Tax Section 2107.5 This account represents a fixed amount of revenue received from the state based on population. Gas Tax Section 2105 This newly enacted Section of the Streets and Highways Code provides for the collection and distribution of special gas tax to fund improvements for regional transportation needs. Intermodal Surface Transportation Efficiency Act (ISTEA) These funds are Federal funds administered by CalTrans which are allocated to the City for improvement of streets,and roadways. The funds are held in trust until qualified projects are identified, Prop A Transit Tax The City receives twenty -'five percent of the 1/2 Prop A Sales tax (approved by voters in 1980). These funds are distributed by the L.A. County Metropolitan Transportation Authority (MTA), and aredistributedto Los Angeles County cities on a proportional population basis. The funds are to be used for the development of transit programs withinthe guidelines established by the MTA. 4 ,, Prop C Transit Tax The City receives twenty percent of the 1/2% Prop C sales tax (approved by voters in 1.990). These funds are distributed by the L.A. County Metropolitan Transportation Authority (MTA) and are distributed to Los Angeles County cities on a proportional population basis. The funds are to be used the improving, expanding and maintaining public transit services. These expenditures must be consistant with the County's Congestion Management Program. Prop A - Safe Parks Program Funds transfered to the City as a result of the 1992 L.A. County Safe Neighborhood Parks Act. These funds are to be used to improve, preserve and restore parks. STATE GRANTS State TDA The Transportation Development Act provides this source of funding. Derived from statewide sales tax, and allocated by formula to the County Transportation Commission, allocations are deposited in each regional entity's State Transit Assistance Fund. SB821 - Bike and Pedestrian Paths SB821 allows the City to request specifically allocated monies for the purpose of constructing bike and pedestrian paths. State Parks Roberti-Z'Berg The California State Legislature enacted the. Roberti-Z'Berg Urban,Open Space and Recreation Program which provides funds to certain political subdivisions for acquiring land and developing facilities. COUNTY GRANTS County TDA The Transportation Development Act provides this source of funding. Derived from state sales tax and allocated, by formula to the County LocalTransportation Fund,' allocations are available to operators. .for the support' of -public transportation systems. Prop A - Transit Discretionary Funds A 35% apportionment of the one-half cent sales tax distributed to Los Angeles County Transportation Commission and is set aside at their discretion; City's apportionment is based upon 5 meeting performance criteria established by the Commission. FEDERAL GRANTS Community Development Block Grant (CDBG) The federal government provides funds for metropolitan areas whose population exceeds 50,000. The funds are based upon a federal formula and are to be used only within low and moderate income census tracts and/or to benefit low and moderate income persons. OTHER FINANCING SOURCES Proceeds from Sale of General Fixed Assets Proceeds from the sale of fixed assets (used by governmental funds only). Damage to City Property Reimbursement to City for repairing willful or accidental damage to city property. Generally these are associated with automobile accidents. Proceeds from: Bonds Proceeds received by City after bond issue has met all bond reserve and bond costs have been paid. Notes Proceeds forma note form the lending sector. OPERATING TRANSFERS IN, Operating Transfers in Includes monies transferred from one fund to another. Transfers are income to recipient fund. USE OF MONEY AND PROPERTY Interest Earnings Investments Inactive City funds are pooled and invested on a continuing basis in certain types of investments that are state approved such as time certificate of deposits, money market accounts, local agency investment fund, and bankers' acceptances. 6 CITY OF DIAMOND BAR GENERAL FUND BUDGET FY 2000-2001 91 1999-2000 City Manager City Council AdjustedBudget Recommended Approved ESTIMATED RESOURCES Property Taxes 2,078,000 2,179,000 0 Other Taxes 3,720,000 3,810,000 0 State Subventions 2,581,800 2,919,840 0 From Other Agencies 447,030 0 0 Fines and Forfeitures 377,500 380,500 0 Current Services Charges 1,539,480 1,871,850 0 Use of Money & Property' 698,500 714,000 0 Transfers -In Other Funds 1;062,100 1,029,765 0 Reserved Fund Balance 1,275,713 2,765,000 0 Total Estimated Resources 13,780,123 15,669,955 0 APPROPRIATIONS City Council 140,570 156,500 0 City Attorney 464,348 240,000 0 City Manager 372,040 502,100 0 City Clerk 272,850 364,850 0 Finance 287,100 298,200 0 General Government 816,904 695,900 0 Communications & Marketing 496,219 593,750 0 Law Enforcement 4,1577,300 4,194,500 0 Volunteer Patrol 12,000 12,000 0 Fire 7,360 7,360 0 Animal Control 66,000 66,000 0 Emergency Preparedness 53,915 44,050 0 Community Dev./Planning 487,987 554,250 0 Building & Safety 428,000 580,000 0 Community Services 2,021,293 1,996,915 0 Public Works/Engineering 1,727,902 1,732,750 Q Transfer -Out Other Funds 994,000 2,930,000 0 Total Appropriations 12,805,788 14,969,125 0 NET CHANGE IN -FUND BALANCE 0 974,335 700,830 91 From Other Agencies 31820 FEMA Revenue 20,000 31885 ERAF Revenue 140,000 CITY OF DIAMOND BAR GENERAL FUND ESTIMATED RESOURCES FY 2000-2001 0 0 Fines & Forfeitures 1998-1999 City Manager City Council 250,000 250,000 AdjustedBudget Recommended Approved Property Taxes 32230 Parking Fines 60,000 30010 Current Secured 1,800,000 1,900,000 30020 Current Unsecured 160,000 160,000 30050 Supplemental Roll 110,000 110,000' 30200 Misc. Property Taxes 1,000 2,000 30250 Interest Penalties & Delinquencies 7,000 7,000 289,200 404,200 2,078,000 2,179,000 0 Other Taxes 34130 Electrical Permits' 48,080 55,100 31010 Sales Tax 2,500,000 2,600,000 31200 Transient Occupancy Tax 380,000 380,000 31210 Franchise Tax 650,000 650,000 31250 Property Transfer Tax 190,000 180,000 12 3,720,000 3,810,000 0 Subventions - State: 31350 Motor Vehicle in Lieu 2,550,000 2,888,640 31450 Homeowners Exemption 30,000 30,000 31800 Off Highway Tax 1,800 1,200 2,581,800 2,919,840 0 From Other Agencies 31820 FEMA Revenue 20,000 31885 ERAF Revenue 140,000 31890 Environmental Enhancement Pgm 11,330 31900 Intergovt Revenue -Other Cities 275,700 447,030 0 0 Fines & Forfeitures 32150 Traffic Fines 250,000 250,000 32200 General Fines 15,000 20,000 32230 Parking Fines 60,000 60,000 32250 Vehicle Impound Fees 12,000 10,000 32270 False Alarm Fees 40,000 40,000 32350 Graffiti Restitution 500 500 377,500 380,500 0 Current Service Charges: Building Fees: 34110 Building Permits 289,200 404,200 34120 Plumbing Permits 25,200 37,200 34130 Electrical Permits' 48,080 55,100 34140 Mechanical Permits 19,800 24,800' 34200 Permit Issuance Fee 40,750 46,250 34250 Inspection Fees 15,600 13,100 34300 Plan Check Fees, 262,200 372,200 34350 SMTP Fees 3,500 5,000 12 CITY OF DIAMOND BAR GENERAL FUND ESTIMATED RESOURCES FY 2000-2001 1998-1999 City Manager City Council Adjusted Budget Recommended Approved Planning Fees: 34410 Environmental Fees 10,000 10,000 34430 Current Planning Fees 100,000 100,000 34500 Miscellaneous Planning Permits Engineering Fees: 34610 Engr- Plan Check Fees 60,000 50,000 34620 Engr - Permit Issuance Fee 4,000 4,000 34630 Engr - Encroachment Fees 15,000 15,000 34640 Engr - Inspections Fees 135,000 135,000 34650 Engr - Soils Review 10,000 20,000 34660 Traffic Mitigation- Engineering 14,150 15,000 34665 Industrial Waste Fees 10,000 10,000 Recreation Fees: 34720 Community Activities 30,000 30,000 34730 Senior Activities 12,000 12,000 34740 Athletics 90,000 123,000 34760 Fee Programs 90,000 110,000 34780 Contract Classes 185,000 210,000 34800 Special Event Fees 70,000 70,000 1,539,480 1,871,850 0 Use of Money and Property: 36100 Interest Eamings 650,000 675,000 36600 Returned Check Charges 500 500 36610 Rents & Concessions 30,000 25,000 36630 Sale of Fixed Assets 1,000 36640 Sale of Promotional Items 2,500 2,500 36650 Sale of Printed Material 6,500 6,500 36660 Donations 3,000) 3,000 36900 Miscellaneous Revenue 5,00.0 1,500 698,500 714,000 0 Transfers In -Other Funds: 39111 Transfer In -Gas Tax Fund 905,800 848,950 39113 Transfer In - Prop C Fund 5,000 5,000 39126 Transfer In - COPS Fund 151,300 175,815 1,062,100 1,029,765 0 Fund Balance Reserve 1,275,713 2,765,000 GENERAL FUND TOTAL 0 13,780,123 15,669,955 13 CITY OF DIAMOND BAR Leg�slatw DEPARTME#�lT ESTIMATED EXPENDITURES [31VIs10N Surnriar FY 2000-2001 ORGAItt MAIM: 101N400 tri 4001. 1999-00 City Manager City Council Adjusted Budget Recommended Approved PERSONNEL SERVICES 40010 Salaries 444,200 580,350 0 40020 Over -Time Wages 4,000 4,000 0 40070 City PaidBenefits 8,020 10,950 0 40080 Retirement 65,690 79,450 0 40083 Worker's Comp. Exp. 5;000 4,650 0 40085 Medicare 6,500 8,450 0 40090 Cafeteria Benefits 94,710 120,650 0 TOTAL PERSONNEL I 628,120 808,500 0 SUPPLIES 41200 Operating Supplies 5,850 61300 0 41300 Small Tools & Equipment 200' 200 0 TOTAL SUPPLIES 6,050 61500' 0 OPERATING EXPENDITURES 42110 Printing 1,500 500 0 42112 Photography 600 600 0 42115 Advertising 6,000 6,500 0 42125 Telephone 3,050 3,050 0 42200 Equipment Maintenance 1,100 1,100 0 42310 Fuel 2,200 2,000 0 42315 Membership & Dues 2,200 2,200 0 42320 Publications 990 1,100 0 42325 Meetings 7,650 7,650 0 42330 Travel -Conferences 47,000 38,000 0 42335 Travel -Mileage & Auto Allow 8,500 12,450 0 42340, Education & Training 2,450 2,800 0 42390 Elections 45,000 0 0 42395 Misc Expenditures 50 0 0 TOTAL OPERATING EXP. 128,290 77,950 0 PROFESSIONAL SERVICES 44000 Professional Services 59,000 156,000' 0 44020 Prof Svcs - General Legal 90,000 90,000 0 44021 _ Prof Svcs - Special Legal 374,348 150,000 0 44030 Prof Svcs -Data Processing TOTAL PROF SVCS 523,348 396,000 0 CAPITAL OUTLAY 46200 Office Equipment 0 6,000 0 46235 Computer Equip -Software 2,000 8,500' 0 46240 Communications Equipment 21000 0- 0 4,000 14,500 0 ALLOCATED COSTS 48500 Alloc. Costs -Redevelopment (40,000) (40,000) 0 DEPARTMENT TOTAL 0 1,249,808 1,263,450 22 CITY OF DIAMOND BAR #ray EP iMEIu ESTIMATED EXPENDITURESIVISIdNk CrtyCouc�C FY 2000-2001 ORGA 1MLt�N #. < .. 001 4©10, : 1999-00 City Manager City Council Adjusted Budget Recommended Approved PERSONNEL SERVICES 40010 Salaries 24,000 .30,000 40070 City Paid Benefits 2,820 3,900 40080 Retirement 3,300 4,150 40083 Worker's Camp. Exp. 200 200 40085 Medicare 350 450 40090 Cafeteria Benefits '> 31,200 40,.500 TOTAL PERSONNEL 61,870 79,200 0' SUPPLIES 41200 Operating Supplies 2,000 1,500 TOTAL SUPPLIES 2,000 1,500 0 OPERATING EXPENDITURES 42110 Printing 1,500 500 421.12 Photography 600 600 42125 Telephone 7 ,000 1,000 42315 Membership & Dues 1`00 100 42320 Publications 200 100 42325 Meetings . 4,500 4,500 42330 Travel-Conferences 22,000 20,000 42335 Travel-Mileage & Auto Allow 7,750 12,000 42340 Education & Training 1,000 1,000 42395 Misc Expenditures 50 TOTAL OPERATING EXP. 38,700 39,800 0 PROFESSIONAL SERVICES 44000 Professional Services 36,000 36;000 TOTAL PROF SVCS 36,000 36,000 0 CAPITAL EXPENDITURES 46240 Communications Equipment 2,000 2,000' 0 0 DIVISION TOTAL 0 140,570 156,500 23 24 CITY OF DIAMOND BAR Lgtslaue ESTIMATED EXPENDITURES DIVISION pity A1�rney FY 2000-2001 t)RG�FII[ZATJ4hl # ..`.....01114Q20 1999-00 City Manager City Council Adjusted Budget Recommended Approved PROFESSIONAL SERVICES 44020 Prof Svcs - General Legal 90,000 90,000 44021 Prof Svcs - Special Legal 374,348 150,000 TOTAL PROF SVCS 464,348 240,000 0 DIVISION TOTAL 464,348 0 240,000 24 CITY OF DIAMOND 'BAR nEPARTnINT LEslatie ESTIMATED EXPENDITURES 41300 IIVISIOIU pity Manager FY 2000-2001 f)RGR I ZATI: ►N # -` 0 2,100 1999-00 City Manager City Council Adjusted Budget Recommended Approved PERSONNEL SERVICES 1,500' 1,500 40010 Salaries 278,150 388,550 1,000 40020 Over -Time Wages 2,000 2,000 2,200 40070 City Paid Benefits 3,050 4,300 Membership & Dues 40080 Retirement 43,590 53,050 42320 40083 Worker's Camp. Exp. 3,650 3,450 40085 Medicare 4,050 5,650 3,000 40090 Cafeteria Benefits 39,750 51,400 22,000 TOTAL PERSONNEL 374,240 508,400 0 SUPPLIES 41200 Operating Supplies 2,000 2;000 41300 Small Tools & Equipment 100 100 TOTAL SUPPLIES 2,100 2,100 0 OPERATING EXPENDITURES 42125 Telephone 1,500' 1,500 42200 Equipment Maintenance 1,000 1,000 42310 Fuer 2,200 2,000 42315 Membership & Dues 1,200 1,200 42320 Publications 700 700 42325 Meetings 3,000 3,000 42330 Travel -Conferences 22,000 15,000 42335 Travel -Mileage & Auto Allow 500 200 42340 Education & Training 600 1,000 TOTAL OPERATING EXP, 32,700 25,600 0 PROFESSIONAL SERVICES 44000 Professional Services 3,000 6,000 TOTAL PROF SVCS 3,000 6,000 0 ALLOCATED COSTS 48500 Alloc. Costs -Redevelopment (40,000)' (40,000) DIVISION TOTAL 0 372,040 502,100 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2000-2001 1999.00 City Manager City Council Adjusted Budget Recommended Approved PERSONNEL SERVICES 40010 Salaries 142,050 161,800 40020 Over-Time Wages 2,000 2,000 40070 City Paid Benefits 2,150 2,750 40080 Retirement 18,800 22,250 40083 Worker's Comp, Exp. 1,150 1,000 40085 Medicare 2,100 2,350 4009D Cafeteria Benefits 23,760 28,750 TOTAL PERSONNEL 192,010 220,900 0 SUPPLIES 41200 Operating Supplies 1,850 200 41300 Small Tools & Equipment 100 100 TOTAL SUPPLIES 11,950 2,900 0 OPERATING EXPENDITURES 421115 Advertising 6,000 6,500 42125 Telephone 550 550 42200 Equipment Maintenance 100 100 42315 Membership & Dues 900 900 42320 Publications 90 300 42325 Meetings 150 150 42330 Travel-Conferences 3,000 3,000 42335 Travel-Mileage & Auto Allow 250 250 42340 Education & Training 850 800 42390 Elections 45,000 0 TOTAL OPERATING EXP. 56,890 12,550 0 PROFESSIONAL SERVICES 44000 Professional Services 20,000 114j000 44030 Prof Svcs-Data Processing .TOTAL PROF SVCS 20,000 114,000 CAPITAL OUTLAY 46200 Office Equipment 6,000 46235 Computer Equip-Software 2,000 8,500 26 CITY OF DIAMQND BAR Department -Admin. &Support CITY OF :DIAMOND BAR Rdrrrtsr &Support r=PAITMEIvr ESTIMATED EXPENDITURES ttVfS[t1N Surnmat3...._ .:.:..:i FY 2000-2007 aRGANIZATtf)N. # Oa". 40 o.10 4t 1999-00 City Manager City Council Adjusted Budget Recommended Approved PERSONNEL SERVICES 40010 Salaries 382,650 414,800 0 40020 Over -Time Wages 4,000 4;000 0 40030 Part -Time Salaries 0 0 0 40070 City Paid Benefits 5,400 6,000 0 40080 Retirement 51,550 57,000 0 40083 Worker's Comp. Exp. 3,150 2,500 0 40085 Medicare 5,600 6,050 0 40090 Cafeteria Benefits 58,970 63,800 0 40093 Benefits Administration 4,200 4;200 0 TOTAL PERSONNEL 515,520 558,350 0 SUPPLIES 41200 Operating Supplies 22,800 25,800 0 41300 Small Tools & Equipment 450 450 0 41400 Promotional Supplies 25,500 26,000 0 TOTAL SUPPLIES 48,750 52,250 0 OPERATING EXPENDITURES 42100 Photocopying 10,600 10,000 0 42110 Printing 51,000 57,500 0 42111 Printing -Pre Press Svcs 14,000 10,000 0 42112 Photography 500 1,000 0 42113 Engraving Svcs 3,000 3,000 0 42115 Advertising 62,254 54,400 0 42120 Postage 45,500 45,000 0 42121 Mailing Services 3,500 5,000 0 42125 Telephone 34,500 34,500 0 42126 Utilities 750 750 0 42128 Banking Charges 7,000 8,000 0 42130 Rental/Lease of Equipment 22,500 21,000 0 42140 Rental/Lease of Rear Prop 245,500 246,500 0 42200 Equipment Maintenance 11,000 12,000 0 42205 Computer Maintenance 4,500- 7,000 0 42210 Maint. of Grounds/Bldgs 20,000 25,000 0 42310 Fuel 2,000 2,000 0 42315 Membership & Dues 31,600 31,100 0 42320 Publications 5,350 5,000 Q 42325 Meetings 37,650 22,650 0 42330 Travel -Conferences 36,000 31,000 0 42335 Traver -Mileage & Auto Allow 900 650 0 42340' Education & Training 25,500 19,500 0 42345 Employment Physicals 5,500 6,000 0 42355 Contributions -Comm Groups ` 5,000 5,000 0 42395 Misc Expenditures. 5,500 2,000 0 TOTAL OPERATING EXP. 691,104 665,550 0 29 ', 3.0 CITY OF DIAMOND BAR Aclm�n &Support [iEPAITMEIU ESTIMATED EXPENDITURES31VISIN Sumrnerji FY 2000-2001 ORGANIMIO.N. 0 1-Q St to 4095 1999-00 City Manager City Council - Adjusted Budget Recommended Approved PROFESSIONAL SERVICES 44000 Professional Services 162,800 193,200 0 44010 Prof Svcs-Acctg & Auditing 47,000 42,000 0 44030 Prof Svcs -Data Processing 15,000 20,000 0 TOTAL PROF SVCS 224,800 255,200 0 CONTRACT SERVICES 45000 Contract Services 24,000 27,600 0 TOTAL CONTRACT SVCS. 24,000 27,600 _ 0 CAPITAL OUTLAY 46200 Office Equipment 3,500 0 0 46220 Office Equip -Furniture 5,897 1,000 0 46230 Computer Equip -Hardware 66,399 38,000 0 46235 Computer Equip -Software 17,350 17,500 0 46240 Communications Equip 1,000 5,500 0 46250 Misc Equipment 40,503 500 0 46310 Bldg Improvements -Civic Ctr 0 5,000 0 134,649 67,500 0 ALLOCATED COSTS 48500 Alloc. Costs -Redevelopment (38,600) (38,600) 0 DEPARTMENT TOTAL 0 1,600,223 1,587,850 3.0 SUPPLIES 41200 Operating Supplies CITY OF DIAMOND BAR 41300 Admin & Support aEPARTt1gI:l ESTIMATED EXPENDITURES 0IVISION'6 1=mance 1,500 0 FY 2000-2001 ORGkIIATI±QI� #• :: 001 45Ii ... 42110 1999-00 City Manager City Council 42315 Adjusted Budget Recommended Approved PERSONNEL SERVICES Publications 350 500 40010 Salaries 182,400 191,350 150 40020 Over-Time Wages 2,000 2,000 5,000 40030 Part-Time Salaries Travel -Mileage & Auto Allow 400 400 40070 City Paid Benefits 2,650 2,950 1,500 40080 Retirement 24,100 26,300. 12,650 0 40083 Worker's Comp. Exp. 1,500 1`,150 44000 40085 Medicare 2,650 2,800 44010 40090 Cafeteria Benefits 30,000 31,100 44030 , TOTAL PERSONNEL 245,300 257,650 0 SUPPLIES 41200 Operating Supplies 1,300 1,300 41300 Small Tools & Equipment 200 200 TOTAL SUPPLIES 1,500 1,500 0 OPERATING EXPENDITURES 42110 Printing 4,000 4,000 42315 Membership -& Dues 1,000 11100 42320 Publications 350 500 42325 Meetings 150 150 42330 Travel -Conferences 6,500 5,000 42335 Travel -Mileage & Auto Allow 400 400 42340 Education & Training 1,000 1,500 TOTAL OPERATING EXP. 13,400 12,650 0 PROFESSIONAL SERVICES 44000 Professional Services 3,000 3,000 44010 Prof Svcs-Acctg & Auditing 27,000 22,000 44030 , Prof Svcs -Data Processing 13,000 20,000 TOTAL PROF' SVCS 43,000 ` 45,000 0 CAPITAL OUTLAY 46200 Office Equipment 2,500' 2,500 0 0 ALLOCATED COSTS 48500 AIIoc. Costs -Redevelopment (18,600) (18,600) DIVISION TOTAL 287,100 298,200 0 31 CITY OF DIAMOND BAREPT-r,.... . ..... A pal ESTIMATEDEXPENDITURES IIV1StANeneratuvt FY 2000-2001 t)RG/fiAIIZ�T[4N 001 :409 0� 1999-00 City Manager "City Council Adjusted Budget Recommended Approved PERSONNEL SERVICES 40070 City Paid Benefits 200 40080 Retirement 1,000 40083 Workers Comp Exp 40093 Benefits Administration 4,200 4,200 TOTAL PERSONNEL 5,400 4,200 0 SUPPLIES 41200 Operating Supplies 18,000 20;000 41300 Small Tools & Equipment 250 250 - 41400 Promotional Supplies 10,000 10,000 TOTAL SUPPLIES 28,250 30,250 0 OPERATING EXPENDITURES 42100 Photocopying 10,600 10,000 42110 Printing 13,000 15,000 42113 Engraving Svcs 3,000 3,000 42115 Advertising 44,754 15;000 42120 Postage 30,000 25,000 42121 Mailing Services 1,000 ` 1,000 42125 Telephone 33,500 33,500 42126 Utilities 750 750 42128 Banking Charges 7,000 8,000 42130 Rental/Lease of Equipment 19,000 171000 42140 Rental/Lease of Real Prop 243,000 2451000 42200 Equipment Maintenance 11,000 12,000 42210 Maint. of Grounds/Bldgs 20,000 25,000 42310 Fuel 2,000 2,000 42315 Membership & Dues 27,000. 28,000 42320 Publications 2,500 2,500 42325 Meetings 35,000 20,000 42330 Travel -Conferences 23,500 20,000 42340 Education & Training 17,500 16,500 42345 Employment Physicals 5,500 6,000 42395 Misc Expenditures 5,500 1,000 TOTAL OPERATING EXP. 555,104 506,250 0 PROFESSIONAL SERVICES 44000 Professional Services 149,800 100,700 44010 Prof Svcs-Acctg & Auditing 20;000 20,000 44030 Prof Svcs -Data Processing 2,000 TOTAL PROF. SVCS 171,800 120,700 0 32 - CITY OF DIAMOND BAR upport DENA ESTIMATED EXPENDITURES QIVLICNRerreral . vt FY 2000-2001 tiRt3R1Tt1N ##Aii1..09Q.:.':` .: 1999-00 City Manager City Council Adjusted Budget Recommended Approved CONTRACT SERVICES 45000 Contract Services 12,000 24,000 TOTAL CONTRACT SVCS. 12,000 24,000- 0 CAPITAL OUTLAY 46200 Office .Equipment 1,000 46220 Office Equip-Fumiture 5,897 46235 Computer Equip-Hardware 1,950 46240 Communications Equip 1,000 5,500 46250 Mise Equipment 34,503 46310 Bldg Improvements-Civic Ctr 51;000 44,350 10,500 0' ALLOCATED COSTS 48500 Alloc.'Costs-Redevelopment DIVISION TOTAL 0 815,904 695,900 83 40010 Salaries •vw 40020 Over -Time Wages 40070 City Paid Benefits 40080 Retirement' 40083 Worker's Comp. Exp, 40085 Medicare 40090 Cafeteria Benefits 264,820 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41400 Promotional Supplies 4,000 TOTAL SUPPLIES' OPERATING EXPENDITURES 42110' Printing 42111 Printing -Pre Press Svcs 42112 Photography 42115 Advertising 42120 Postage 42121 Mailing Services 42125 Telephone 42130 Rental/Lease of Equipment 42140 Rental/Lease of Real Prop 42205 Computer Maintenance 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 42355 Contributions -Comm Groups 42395 Misc Expenditures TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services TOTAL PROF SVCS CONTRACT SERVICES 45000 Contract Services TOTAL CONTRACT SVCS. 200,250 223,450 2,000 2,000 2,550 3,050 26,450 30,700 1,650 1,350 2,950 3,250 28,970 32,700 264,820 296,500 0 3,500 4,500 15,500 - 16,000 19,000 20,500 0 34,000 38,500 14,000 10,000 500 1,000 17,500 39,400 15,500 20,000 2,500 4,000 1,000 1,000 3,500 4,000 2,500 1,500 4,500 7,000 3,600 2,000 2,500 2,000 2,500 2,500 6,000 6,000 500 250 7,000. 1,500 5,000 5,000'' 0 1,000 122,600 146,656 0 10,000 89,500 10,000 89,500 0 12,000 3,600, 12,000 3,600 0 34 CITY OF DIAMOND BAR Adr,in Support DEPAiFtTMEN >r ESTIMATED EXPENDITURES DIiIISlil11 m FY,2000-2001 1999-00 City Manager City Council Adjusted Budget Recommended Approved CAPITAL OUTLAY 46220 Office Equipment-Furniture 1,000 46230 Computer Equip-Hardware 64,449 38,000 46235 Computer Equip-Software 17,350 17,500 46250 Misr, Equipment 6,000 500 87,799- 57,000 0 ALLOCATED COSTS 48500 Alloc. Costs-Redevelopment (20,000) (20,000) DIVISION TOTAL 0 496,219 593,750 35 CITY OF DIAMOND BAR CS -Sheriff Department 3,942,800 3,975,000 0EPAR7IIENT Safety ESTIMATED EXPENDITURES /Special Evts Svcs -Animal Cntrl I3IxfFSION ; Summa 0 0 45404 FY 2000-2001 Services -Fire Dept Q -A -N 7,360 0 45405' 1999-00 City Manager City Council 5,000 Adjusted Budget Recommended, Approved Guard Svcs PERSONNEL SERVICES 70,000 0 40083 Worker's Comp: Exp. 5,000 5,000 0 TOTAL PERSONNEL 5,000 5,000 0 SUPPLIES 41200 Operating Supplies 12,000 10,000 0 41300 Small Tools & Equipment 1,000 1,000 0 TOTAL SUPPLIES 13,000 11,000 0 OPERATING EXPENDITURES 42110 Printing 500 500 0 42125 Telephone 2,200 2,200 0 42126Utilities 375 300 0 42130 Rental/Lease - Equipment 2,800 2,800 0 42140 Rental/Lease - Real Prop 1,000 1,000 0 42200' Equipment Maintenance 5,500 5,500 0 42310 Fuel 0 0 0 42345 Membership & Dues 3,000 3,000 0 42320 Publications 500 250 0 42325 Meetings 3,500' 3,500 0 42340 Education & Training 1,000 1,000 0 TOTAL OPERATING EXP. 20,375` 20,050 0 PROFESSIONAL SERVICES 44040 Emergency Prep-Coordinatn 16,640 17,000 0 TOTAL PROF SVCS 16,640 17,000 0 CONTRACT SERVICES 45401 CS -Sheriff Department 3,942,800 3,975,000 0 45402 45403 CS-Shariff Contract /Special Evts Svcs -Animal Cntrl 140,000 66,000 140,000 66,000 0 0 45404 Contract Services -Fire Dept 7,360 7,360 0 45405' CS -Parking Citation Admin 5,000 5,000 0 45410 CS-Cr9ssing Guard Svcs 65,000 70,000 0 TOTAL CONTRACT SVCS. 4,226,160 4,263,360 0 CAPITAL OUTLAl1( 46230 Computer Equip-Hardwa 46240 Communications Equipm 46250 Misc Equipment 46310 Bldg improvements -Civic II DEPARTMENT TOTAL re 7,400: 500 0 ent 3,500 3,500 0 4,000 3,500 0 Ctr 500 0 0 15,400 7,500 0 4,296,575 4,323,910 0 38 39 CITY OF DIAMOND BAR - Pul�heSafety i?EPAITME�IT ESTIMATED EXPENDITURES i31tSlOt ; Law Enfrcerr►ent FY 2000-2001 OtANIZATIOf G01 . 1999-00 City Manager- City Council Adjusted Budget Recommended Approved OPERATING EXPENDITURES 42200 Equipment Maintenance 4,000 4,000 42325 Meetings 500 500 TOTAL OPERATING EXP. 4,500 4,500 0 CONTRACT SERVICES 45401 CS -Sheriff Department 3,942,800 3,975,000 45402 CS -Sheriff /Special Evts 140,000 140,000 45405 CS -Parking Citation Admin 5,000 5,000 45410 CS -Crossing Guard Svcs 65,000 70,000 TOTAL CONTRACT SVCS. 4,152,800 4;190,000 0 DIVISION TOTAL 0 4,157,300 4,194,500 39 CITY OF DIAMOND BAR ►EPAR1"MEl4iT'ublrcafet�r ESTIMATED EXPENDITURES alulstaN VQlwnteePatrok . FY 2000-2001 CIRGAAl12A I N t101: 4415 1999-00 City Manager City Council Adjusted Budget Recommended Approved PERSONNEL SERVICES 40083 Worker's Comp. Exp. 5,000 5,000_ TOTAL PERSONNEL 5,000 5;000 0 SUPPLIES 41200 Operating Supplies 2,000 2,000 41300 Small Tools & Equipment 500 500 TOTAL SUPPLIES 2,500 2,500 0 OPERATING EXPENDITURES 42125 Telephone 1,000 1,000 42200 Equipment Maintenance 500 500 42310 Fuel 42325 Meetings 3,00.0 3,000 TOTAL OPERATING EXP. 4,500 4,500 0 DIVISION TOTAL 12,000 0 12;000 40 CITY OF DIAMOND BAR Ibu� sats rPAtTM1=N ESTIMATED EXPENDITURES DIVII4NProtct�on FY 2000-2001 1999-00 City Manager. City Council Adjusted Budget Recommended Approved CONTRACT SERVICES 45404 Contract Services -Fire Dept 7,360 7,360 TOTAL CONTRACT SVCS. 7,360 7,360 0 DIVISION TOTAL 0 7,360 7,360 41 -- -- Fc- 42 CITY OF 'DIAMOND BAR r EPARTM-&T ESTIMATED EXPENDITURES QtVIStt7N An�rnatontr�il . FY 2000-2001 flRG I 1 ATl itl # 001.443 t 1999-00 City Manager City Council Adjusted Budget Recommended Approved CONTRACT SERVICES 45403 Contract Svcs -Animal Cntrl 66,000 66,000 TOTAL CONTRACT SVCS. 66,000 66,000 0 DIVISION TOTAL 0 66,000 ' 66,000 42 CITY OF DIAMOND BAR Pdal�c Stilet :.: 13E1ARTIt�1=N' ESTIMATED EXPENDITURES #3IVISIOIV� Emergerpy Prep FY 2000-2001RGaIIZATIN 1999-00 City Manager City Council Adjusted Budget Recommended Approved SUPPLIES 41200 Operating Supplies 10,000 , 8,000 41300 Small Tools & Equipment 500 500: TOTAL SUPPLIES 10,500 8,500 0 OPERATING EXPENDITURES 42110 Printing 500 500 42125 Telephone 1,200 1,200 42126 Utilities 375 300 42130 Rental/Lease - Equipment 2,800 2,800 42140 Rental/Lease- Real Prop 1,000 1,000' . 42200 Equipment Maintenance 1,000 1,000 42315 Membership & Dues 3,000 3,000 42320 Publications 500 250 42340 Education & Training, 1,000 1,000 TOTAL OPERATING EXP: 11,375 11,050 0 PROFESSIONAL SERVICES 44040 Emergency Prep-Coordinatn 1,6,640 17,000 TOTAL PROF SVCS 16,640 17,000 0 CAPITAL OUTLAY 46230 Computer Equip -Hardware 7,400 500 46240 Communications Equipment 3,500 3,500 46250 Misc Equipment 4,000 3,500 46310 Bldg Improvements -Civic Ctr 500 15;400 7,500 DIVISION TOTAL 0 i r 53,915 44,050 43 CITY OF DIAMOND BAR 'ran�fe WPA t ESTIMATED EXPENDITURES 11 #SIGN Trani b1t.6u> FY 2000-2001 ' ORG4IIZATaN # fl0.915 1999-2000 City Manager City Council Adjusted Budget Recommended Approved OPERATING TRANSFERS OUT 49011 Transfer Out-Com Orgnztn Fd 20,000 20,000 49250 Transfer Out-CIP Fund 680,000 2,580,000 49510 Transfer Out-Self Ins Fund 214,000 250,000 49520 Transfer Out-Equip Replcmt 80,000 80,000 DIVISION TOTAL 994,000 2,930,000 0 CAPITAL PROJECTS INCLUDE: 10899 Sycamore Canyon-Landslides Repair 80,000 13899 Community Civic Center 2,500,000 2,580,000 47 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2000-2001fC)RANtZA1TION. ..00 X210 t2. 1999-00 City Manager City Council Adjusted Budget Recommended Approved PERSONNEL SERVICES 40010 Salaries 237,100 257,550 0 40020 Over -Time Wages 4,000 4,000 0 40030 Part -Time Salaries 0 12,000 0 40070 City Paid Benefits 3,500 3,900 0 40080 Retirement 31,350 35,400 0 40083 Worker's Comp. Exp. 2,700 4,300 0 40085 Medicare 3,450 4,650 0 40090 Cafeteria Benefits 39,500 41,400 0 TOTAL PERSONNEL 321,600 363,200 0 SUPPLIES 41200 Operating Supplies 4,100 5,500 0 TOTAL SUPPLIES 4,100 5,500 0 OPERATINGEXPENDITURES 42110 Printing 6,000 7,000 0 42115 Advertising 4,925 6,000 D 42200 Equipment Maintenance 1,800 3,000 0 42310 Fuel 1,500 2,000 0 42315 Membership & Dues 1,200 1,500 0 42320 Publications 1,800 2,000 0 42325 Meetings 800 800 0 42330 Travel -Conferences 8,000 8,000 0 42335 Travel -Mileage & Auto Allow 500 750 0 42340 Education '& Training 1,500 3,00:0 0 TOTAL OPERATING EXP. 28,025 34,050 0 PROFESSIONAL SERVICES 44000 Professional Services 50,000 50,000 0 44100 Commission Compensation 7,000 7,000 0 44110 Commission Comp-SEATAC 1,000 1,000 0 44220 Planning - General Plan 25,000 35,000' 0, 44240 Prof Svcs - Environmental 26,262 30,000 0 44250 Planning - Projects 40,000 40,000 0 TOTAL PROF SVCS 149,262 163,000 0 CONTRACT SERVICES 45000 Contract Services 428,000 580,000 0 45213 CS -Code Enforcement 4,000 4,000 0 TOTAL CONTRACT SVCS. .432,000 584,000 0 CAPITAL OUTLAY 46220 Office Equipment -Furniture 1,000 0 0 46230 Computer Equip -Hardware 0 4,500 0 1,000 4,500 0 1999-00 City Manager City Council Adjusted Budget Recommended Approved PERSONNEL SERVICES 40010 Salaries 237,100 257,550 40020 Over -Time Wages 4,000 4,000 40030 Part -Time Salaries 12,000 40070 City Paid Benefits 3,500 3,900 40080 Retirement 31,350 35,400 40083 Workers Comp. Exp. 2,700 4,300 40085 Medicare 3,450 4,650 40090 Cafeteria Benefits 39,500 41,400 TOTAL PERSONNEL 321,600 363,200 0 SUPPLIES 41200 Operating, Supplies 4,100 5,500 TOTAL SUPPLIES 4,100 5,500 0 OPERATING EXPENDITURES 42110 Printing 6,000 7,000 42115 Advertising 4,925 6,000 42200 Equipment Maintenance 1,800 3,000 42310 Fuel 1 1,500 2,000 42315 Membership & Dues 1,200 1,500 42320 Publications 1,800 2,000 42325 Meetings Boo 800 42330 Travel -Conferences 8,000 8,000 42335 Travel -Mileage & Auto Allow 500 750 42340 Education & Training 1,500 3,000 TOTAL OPERATING EXP. 28,025 34,05Q 0 PROFESSIONAL SERVICES 44000 Professional Services 50j000 50,000 44100 Commission Compensation 7,000 7,000 44110 Commission Comp-SEATAC; 1,000 1,000 44220 Planning - General Plan 25,000 35,000 44240 Prof Svcs - Environmental 26,262 30,000 44250 Planning. - Projects 40,000 40,000 TOTAL PROF SVCS 149,262 163,000 0 CONTRACT SERVICES 45213 CS -Code Enforcement 4,000 4.000 TOTAL CONTRACT SVCS. 4,000 4,000 0 CAPITAL OUTLAY 46220 Office Equipment -Furniture 1,000 46230 Computer Equip-Hardware4,500 10GO, 1`,000 - 4,500 0 ALLOCATED COSTS 48500 Alloc. Costs -Redevelopment (20,000) (20,000) DIVISION TOTAL 0 487,987 554,250 54 CITY OF DIAMOND BAR. T3evelornnus Mi4T ESTIMATED EXPENDITURES DIVISH4l5l Bl�fig Safia€.-. FY 2000-2001 ORO N- IZATt N ti01 5 20 1999-00 City Manager City Council Adjusted Budget Recommended Approved CONTRACT SERVICES 45000 Contract Services 428,000 580,000 TOTAL CONTRACT SVCS. 428,000 580,000 0 DIVISION TOTAL 428,000 0 580,000 55, �ti-."��.._� , ..� � __ .... _ .. PERSONNEL SERVICES Printing- 11,520 44,900 40010 Salaries 334,050 428,920 0 40020 Over -Time Wages 4,500 81900 0 40030 Part -Time Salaries 159,050 258,400 0 40070 City Paid Benefits 6,470 10,000 0 40080 Retirement 49,150 73,650 0 40083 Worker's Comp. Exp. 13,280 19,750 0 40085 Medicare 9400 19,400 0 40090 Cafeteria Benefits 48,700 105,950 0 0 TOTAL PERSONNEL 624,600 924,970 0 SUPPLIES 42310 Fuel 4,200 4,540 41200 Operating Supplies 63,113 66,600 0 41300 Small Tools & Equipment 2,500 3,500 0 0 TOTAL SUPPLIES 65,613 70,100 0 OPERATING EXPENDITURES 42110 Printing- 11,520 44,900 0 42112 Photography 1,000 1,200 0 42120 Postage Charges 7,000 9,200 0 42121 Mailing Services 900 1,100 0 42125 Telephone 9,220 9,705 0 42126 Utilities 213,380 231,260 0 42130 Rental/Lease of Equipment 3,690 9,690 0 42140 Rental/Lease of Real Prop 119,770 100,000 0 42200 Equipment Maintenance 4,700 3,100 0 42210 Maint. of Grounds/Bldgs 65,706 94,050 0 42310 Fuel 4,200 4,540 0 42315 Membership & Dues 1,190 1,390 0 42320 Publications 175 200 0 42325 Meetings 550 550 0 42330 Travel -Conferences 6,000 8,000 0 42335 Travel -Mileage & Auto Allow 2,650 2,250 0 42340 Education & Training 16,060 4,060 0 42353 Anniversary Celebration 36,500 31,000 0 42354 Millennium Celebration 106,500 0 0 42410 Admissions -Youth Activities 12,000 15,000 0 TOTAL OPERATING EXP. 622,711 571,195 0 PROFESSIONAL SERVICES 44000 Professional Services 3,200 6,200 0 44100 Commission Compensation 3,000 3,000 0 44300 Special Studies .65,206 1,000 0 TOTAL PROF SVCS 71,400 10,200 0 CITY OF DIAMOND BARc ESTIMATED EXPENDITURES t3ttC3N :; Su%mmary FY 2000 2001 Ot?►nlrzaTfln► n 537io; 5350, 1999-2000 City Manager City Council Adjusted Budget Recommended Approved CONTRACT SERVICES 45518 CS-Storm Damage 450 450 0 45300 CS-Community Svcs 502,274 313,000 0 45305 CS-Concerts in the Park 20,.000 20,000 0 45310 CS-Excursions 50,000 50,000 0 TOTAL CONTRACT SVCS. 572,724 383,450 0 CAPITAL OUTLAY 46250 Misc Equipment 32,147 37,000 0 46410 Capital Improvements 32,098 0 0 64,245 37,000 0 DEPARTMENT TOTAL 2,021,293 0 1,996,915 59 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40085 Medicare 40090 Cafeteria Benefits 314,200 0 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment 41400 Promotional Supplies TOTAL SUPPLIES' 165,750 169,750 1,000 2,000 61,050 71,800 2,300 2,500 21,900 23,350 7,400 9,950 7,100 7,950 26,000 26,900 292,500 314,200 0 7,925 8,000 1,000 2,000 8,925 10,000 0 OPERATING EXPENDITURES 421.10 Printing 42115 Advertising 42125 Telephone 3,500 3,500 , 42126 Utilities 6,000 0 42130 Rental/Lease of Equipment 3,140 3,140 42200 Equipment Maintenance 4,700 3,100 42210 Maint. of Grounds/Bldgs 450 450 42310 Fuel 4,200 4,540 42315 Membership & Dues 350 490 42320 Publications 175 200 42325 Meetings 100 100 42330 Travel -Conferences 6,000 8,000 42335. Travel -Mileage & Auto Allow 450 450 42340 Education & Training 1,500 1,500 TOTAL OPERATING EXP. 30,565 25,470 0 PROFESSIONAL SERVICES 44000 Professional Services 3,200 2,200 44300 Special Studies 52,200 1,000 TOTAL -PROF SVCS 55,400 3,200 0 CONTRACT SERVICES 45518 CS -Storm Damage 450 450 TOTAL CONTRACT SVCS. 450 4500 0 CAPITAL OUTLAY 46250 Mise Equipment 4,400 4,400 4,400 4,400 0 DIVISION TOTAL 0 392,240 357,720 a CITY OF DIAMOND BAR CQrn�nur titysurs.;:` I`r ESTIMATED EXPENDITURES 1D. . .:.: PAuI �arc�ui+.Parit _. FY 2000-2001 QRGPc l 7ATION # 001 5311 1999-2000 City Manager City Council Adjusted Budget Recommended Approved OPERATING EXPENDITURES 42125 Telephone 42126 Utilities 10,250 10,750 42140 Rental/Lease-Real Prop 18,500 42210 Maint. of Grounds/Bldgs 4,000 4,000 TOTAL OPERATING EXP. 32,750 14,750 0 CONTRACT SERVICES 45300 CS -Community Services 10,700 11;130 TOTAL CONTRACT SVCS. 10,700 11,130 0 DIVISION TOTAL 0 I 'I 43,450 25,880 61 CITY OF DIAMOND BAR CEPARMIT ...crn,r�ry.sv: ESTIMATED EXPENDITURES Il`1S1QN -. Hntage F'k FY 2000-2001 _ f RGANIZATI N � X01 3 ..::..: 1999-2000 City Manager City Council Adjusted Budget Recommended Approved OPERATING EXPENDITURES: 42125 Telephone 720 720 42126 Utilities 12,200 12,800 42210 Maint. of Grounds/Bldgs 4,800 9,500 TOTAL OPERATING EXP. 17,720 23,020 0 CONTRACT SERVICES 45300 CS -Community Services 7,210 7,500 TOTAL CONTRACT SVCS. 7,210 7,500 0 CAPITAL OUTLAY 46250 Mise Equipment 3,800 3,800 0 0 DIVISION TOTAL 0 28,730 30,520: CITY OF DIAMOND BAR cornun� - r>;pAr�llyr ESTIMATED EXPENDITURES lrl�l`ISr�3N r-lenrageQm Ctr . FY 2000=2004 T.:..:..01,5314:...:<:: QitGEEN I+ hI #D 1999-00 City Manager City Council Adjusted Budget Recommended Approved SUPPLIES 41200 Operating Supplies 6,060. 6,000 TOTAL SUPPLIES 6,000 6,000 0 OPERATING EXPENDITURES 42125 Telephone 800 800 42126 Utilities 15,700 16,450 42200 Equipment Maintenance 42210 Maint. of Grounds/Bldgs 4,100 10,000 TOTAL OPERATING EXP. 20,600 27,250 0 CAPITAL OUTLAY 46250 Miscellaneous Equipment 0 10,600 TOTAL CAPITAL OUTLAY 0 10;600 0 DIVISION TOTAL 0 26,600 43,850 63 CITY OF DIAMOND BAR n��rscs ESTIMATED EXPENDITURES (IVISItN Maptehll Pk FY 2000-2001 QRGNI7.RTIkV?01 531 1999-2000 City Manager City Council Adjusted Budget Recommended Approved OPERATING EXPENDITURES 42125 Telephone 750 925 42126 Utilities 14,000 14,700 42210 Maint. of Grounds/Bldgs 4,600 6,600 TOTAL OPERATING EXP.. 19,350 22,225 0 CONTRACT SERVICES 45300 CS-Community Services 8,800 9,150 TOTAL CONTRACT SVCS. 8,800 9,150 0 CAPITAL OUTLAY 46410 capital Improvements 15,538 15,538 0 0 DIVISION TOTAL 0 43,688 31,375 65 CITY OF DIAMOND BAR �� CEPAI`I"IIiIEN' ESTIMATED EXPENDITURES I?tVtStOt�'' �'� FY 2000-2001 #?RGAATIIN #" tt?T 5318 .' 1999-00 City Manager City Council Adjusted Budget Recommended Approved OPERATING EXPENDITURES 42126 Utilities 57,920 60,800 42130 Rental/Lease of Equipment 550 550 42210 Maint. of Grounds/Bldgs 11,900 15,900 TOTAL OPERATING EXP. 70,370 77,250 0 CONTRACT SERVICES 45300 CS-Community Services 30,680 32,000 TOTAL CONTRACT SVCS. 30,680 32,000 0 CAPITAL OUTLAY 46250 Misc Equipment 2,400 0 -2,000 0 DIVISION TOTAL 0 101,050 111,250 CITY OF DIAMOND BARPAR1`M]I=T,' Cornmunitys ESTIMATED EXPENDITURES DI1�1S101 Ptersn Park FY 2000-2001 fl ....... 1999-2000 City Manager City council Adjusted Budget . Recommended Approved OPERATING EXPENDITURES 42125 Telephone 600 600 42126 Utilities 29,000 31,000 42210 Maint. of GroundsfBidg-s 5,800 5,800 TOTAL OPERATING EXP: 35,400 37,400 0 CONTRACT SERVICES 45300 CS-Community Services 17,840 18;610 TOTAL CONTRACT SVCS. 17,840 18,610 0 CAPITAL OUTLAY 46410 Capital Improvements 0 0 0 DIVISION TOTAL 0 53,240 56,010 67 68 CITY OF DIAMOND BAR rn Comuntty IEPAF;CN[ENT ESTIMATED EXPENDITURES giVF511 Regan #earl FY 2000-2004 t RGANIZAT� MA , Q41 1999-2000 City Manager City Council Adjusted Budget Recommended Approved OPERATING EXPENDITURES 42125 Telephone 900 960 42126, Utilities 16,400 18,000 42210 Maint. of Grounds/Bldgs 41500 12,500 TOTAL OPERATING EXP. 21,800 31,460 0 CONTRACT SERVICES 45300 CS-Community Services 12,420 12,920 TOTAL CONTRACT SVCS. 12,420 12,920 0 CAPITAL OUTLAY 46250 Misc Equipment 4,000 46410 CapitalImprovements 16,560 20,560 0 0 DIVISION TOTAL 0 54,780 44,380 68 CITY OF DIAMOND BAR rPArnl=on,t;ti' ESTIMATED EXPENDITURES G7tiTlSl .Nx Starshrne Park FY 2000-2001 A13GAN1ATIa1V # 00125 1999-00 City Manager City Council Adjusted Budget Recommended Approved, , OPERATING 'EXPENDITURES 42126 Utilities- 9,230 9,700 42210 Maint. of Grounds/Bldgs 800 1,800 TOTAL OPERATING EXP. 10,030 11,500 0 CONTRACT SERVICES 45300 CS -Community Services 4,400 4,580 TOTAL CONTRACT SVCS. 4,400 4,580 0 CAPITAL OUTLAY 46250 Misc Equipment p 0 0 DIVISION TOTAL 0 i 14,430 16,080 69 /i CITY OF DIAMOND BAR IEPARTt�11N.mmui ESTIMATED EXPENDITURES DFISIOIu S�[r0rnit[adgePk _ FY 2000-2001 0 AN ITI± ISI # : .._ .X01 1999-20o0 City Manager City Council Adjusted Budget Recommended Approved OPERATING EXPENDITURES 42125 Telephone 42126 Utilities 27,200 28,560 42210 Maint. of Grounds/Bldgs 8,500 8,500 TOTAL OPERATING EXP. 35,700 37,060 0 CONTRACT SERVICES 45300 CS-Community Services 24,540 25,600 TOTAL CONTRACT SVCS. 24,540 25,600 0 CAPITAL OUTLAY 46250 Misc Equipment 10,000. 0 10,000 0 DIVISION TOTAL 0 60,240 72,660 71 CITY OF DIAMOND BAR Cernmurt�ty s�' Dl=PARTIVII:NT ESTIMATED EXPENDITURES ttiiSION SycamQe Cyrt Pk FY 200=2001 aRCAI�tT�►Tfl71 # 001 533 k 1999-00 City Manager City Council Adjusted Budget Recommended Approved OPERATING EXPENDITURES 42125 Telephone 1,950 2,200 42126 Utilities 15,480 16,500 42210 Maint. of Grounds/Bldgs 16,256- 19,000 TOTAL OPERATING EXP. 33,686 37,700 0 CONTRACT SERVICES 45300 CS -Community Services 22,564 18,900 TOTAL CONTRACT; SVCS. 22,564 18,900 0 CAPITAL OUTLAY 46250 Misc Equipment 2,744 2,744 0 0 DIVISION TOTAL 0 58,994 56,600 71 ._-.�_, } .,,,,. _ �... .�•z ,�c���.�,.:,. �....�-_� z��M. w -Eco._ �, K1 _-. 1999-00 City Manager City Council Adjusted Budget Recommended Approved PERSONNEL SERVICES 40010 Salaries 168,300 259,170 40020 Over -Time Wages 3,500 6,900 40030 Part -Time Salaries 98,000 186,600 40070 City Paid Benefits 4,170 7,500 40080 Retirement . . 27,250 50,300 40083 Worker's Comp. Exp. 5,880 9,800 40085 Medicare 2,300 11,450 ' 40090 Cafeteria Benefits 22,700 79,050 TOTAL PERSONNEL 332,100 610,770 0 SUPPLIES 41200 Operating Supplies 49,188 52,600' 41300 Small Tools & Equipment 1,500 1,500 TOTAL SUPPLIES 50,688 54,1-00 0 OPERATING EXPENDITURES 42110 Printing 11,520 44;900 42112 Photography 1,000 1,200 42120 Postage Charges 7,000 9,200 42121 Mailing Services; 900 1,100 42140 Rental/Lease of Real Prop 101,270 100,000 42315 Membership & Dues 840 900 42325 Meetings 450 450 42335 Travel -Mileage & Auto Allow 2,200. 1,800 42340 Education & Training 14,560 2,560 42353 Anniversary Celebration 36,500 31,000 42354 Millennium Celebration 106,500 42410 Admissions -Youth Activities 12,000 15,000 TOTAL OPERATING EXP. 294,740 208,110 0 PROFESSIONAL SERVICES 44000 Professional Services 4,000 44100 Commission Compensation 3,000 3,000 44300 Special Studies 13,000' TOTAL PROF SVCS 16,000 7,000 0 CONTRACT SERVICES 45300 CS -Community Svcs 363,120 172,610r 45305 CS=Concerts in the Park 20,000 20,000 45310 CS -Excursions 50,000 50,000 TOTAL CONTRACT SVCS. 433,120 242,610 0 74 CITY OF DIAMOND BAR DEPARTMENT. P>rbiicltl�orlcs ESTIMATED EXPENDITURES DfV1SfON S�rrnmT FY 2000-2001 [taAN1XA FiOf #: Q01a10 tQ 555i 1999-2000 City Manager City Council -Adjusted Budget Recommended Approved PERSONNEL SERVICES 40010 Salaries 258,850 307,250 0 40020 Over -Time Wages 2;000 2,000 0 40030 Part -Time Salaries 23,.340 0 0 40070 City Paid Benefits 3,700 4,400 0 40080 Retirement 37,250 42,300 0 40083 Worker's Comp. Exp. 2,650 6,300 0 40085 Medicare 4,200 4,500 0 40090 Cafeteria Benefits 41,670 46,850 0 TOTAL PERSONNEL 373,660 413,600 0- SUPPLIES 41200 Operating Supplies 5,000 6,000 0 41250 Road Maint Supplies 3,500 5,000 0 41300 Small Tools & Equipment 1,500 2,000 0 TOTAL SUPPLIES 10,000 13,000 0 OPERATING EXPENDITURES 42110 Printing 7,500 6,000 0 42115 Advertising 1,100 1,100 0 42126 Utilities 50;000 50,000 0 42130 Rental/Lease of Equip 0 1,000 0 42200 Equipment Maintenance 1,000 1,000 0 - 42310 Fuel 500 500 0 42315 Membership & Dues 750 1,350 0 42320 Publications' 700 600 0 42325 Meetings 1,000 1,000 0 42330 Travel-Gonferences 2,800 2,500 ' 0 42335 Travel -Mileage & Auto Allow 100 100 0 42340 Education & Training 2,150 3,750 0 42360 Graffiti Reward Program 50.0 500 0 TOTAL' OPERATING' EXP. 68,100 69,400 0 PROFESSIONAL SERVICES 44000 Professional Services 9,500 9,500 0 44100 Commission Compensation 3,000 3,000 0 44230 Planning -Pavement Mgt 5;000 5,000 0 44240 Prof Svcs -Environmental 20,000 25,000 0 44520 Prof Svcs -Engineering 0 10,000 0 TOTAL PROF SVCS 37,500 52,500 0 CONTRACT' SERVICES 45221 CS - Engineering 25,673 15,000 0 74 CITY OF DIAMOND BAR 6Milk. TIINT Publacorl ESTIMATED EXPENDITURES ar�r FY 2000-2001 ORGANIZATION-# 00� 551{i te�.5558.:; 1999-2060 City Manager City. Council Adjusted Budget Recommended Approved 45222 CS - Traffic 20,300 10,000 0 45223 CS - Plan Checking 93,230 37,500 0 45224 CS - Soils 2,500 2,500 0 45226 CS - Surveying 1,500 1,500 0 45227 CS - Inspection 161,955 106,250 0 45500 CS - Public Wks 11,330 0 0 45501 CS - Street Sweeping 120,000 125,000 0 45502 CS - Road' Maintenance 300,000 300,000 0 45503 CS - Parkway Maint 6,500 0 0 45506 CS - Striping & Signing 89,500 90,000 0 45507 CS - Traffic Signal Maint 153,495 165,000 0 45508 CS - Vegetation Control 56,000 56,000 0 45509 CS`- Tree Maintenance 105,153 200,000 0 45510 CS - Tree Watering 23,000 23,000 0 45512 CS - Storm Drainage 7,500 7,500 0 45520 CS - Graffiti Removal 35,000 35,000 0 45521 CS - Litter Abatement - 10,100 0 0 45522 CS - Right of Way Maint 50,000 50,000 0 45530 CS - Industrial Waste 12,000 12,000 0 TOTAL CONTRACT SVCS. 1,284,736 1,236,250 0 CAPITAL OUTLAY 46200 Office Equipment 1,000 1,000 0 46220 Office Equip-Furniture 7,106 1,000 0 46250 Misc Equipment 800 1,000 0 8,906 3,000 0 ALLOCATED COSTS 48500 Alloc. Costs-Redevelopment (55,000) (55,000) 0 DEPARTMENT TOTAL 0 1,727,902 1,732,750 75 CITY OF DIAMOND BAR IEPAln�>=T t;► Wk ESTIMATED EXPENDITURESiutStr P�►bI�cVlttfsAdm��r FY 2000-2001 N # ct0�i0. . 1999-2000 City Manager City Council Adjusted Budget. Recommended Approved PERSONNEL SERVICES 40010 Salaries 134,100 200,750 40020 Over -Time Wages 2,000 2,000 40030 ' Part -Time Salaries 23,340 40070 City Paid Benefits 2,000 2,800 40080 Retirement 20,900 27,600 40083 Worker's Comp. Exp. 1,600 2,350 40085 Medicare 2,300 2,950 40090 Cafeteria Benefits 22,700 29,850 TOTAL PERSONNEL 208,940 268,300 0 SUPPLIES 41200'Operating Supplies 5,000 ` 6,000 41250 Road Maint Supplies 3,500 41300 Small Tools & Equipment 1,500 TOTAL SUPPLIES 10,000 6,000 0 OPERATING EXPENDITURES 42110 Printing 3,000 3,000 42115 Advertising 1,000 1,000 42126 Utilities 50,000 50,000 42200 Equipment Maintenance 1,000 42310 Fuel 500 42315 Membership & Dues 400 1,000 42320 -Publications 700 600 42330 Travel -Conferences 1,500 1,500 42340 Education & Training 1,400- 3,000 TOTAL OPERATING EXP. 59,500 60,100 0 PROFESSIONAL SERVICES` 440.00 Professional Services 5,000 5,000 44230 Planning -Pavement Mgt 5,000 5,000 - 44240 Prof Svcs -Environmental 20,000 25,000 TOTAL PROF SVCS 30,000. 35,000 0 CONTRACT SERVICES' 45221 CS -Engineering 15,440 10,000 45223 CS - Plan Checking 855 0 45227 CS - Inspection 151,955. 101,250. 45530 CS - Industrial Waste 12,000 12,000 TOTAL CONTRACT SVCS. 180,250 123;250 0 CAPITAL OUTLAY , 46200 Office Equipment 1,000 1,000 46220 Office Equip-Fumiture 7,106 1;000 46250 Misc Equipment 800 1,000 8,906 3,000 0 76 CITY OF DIAMOND BARi*R�rMENr Public Wtks ESTIMATED EXPENDITURES DViStN Enmeennc FY 2000-2001• QRANIZATfhf # , :. r01 55x9 1999-2000 City Manager City Council Adjusted Budget Recommended Approved PERSONNEL SERVICES 40010 Salaries 101,700 57,650 40070 City Paid Benefits 1,450 800 40080 Retirement 13,450 7,950 40083 Worker's Comp. Exp. 850 900 40085 Medicare 1,500 850 40090 Cafeteria Benefits 16,320 8,500 TOTAL PERSONNEL 135,270 76,650 0 OPERATING EXPENDITURES 42315 Membership &Dues 250 250 42325 Meetings 500 500 42330 Travel -Conferences 800 500 42335 Travel -Mileage & Auto Allow 100 100 42340 Education & Training ; 750 750 TOTAL OPERATING EXP. 2,400 ' - : 2,100 0 CONTRACT SERVICES 45221 CS - Engineering 10,233 5,040 45223 CS - Plan Checking 92,375 37,500 45224 CS - Soils 2,500 2,500 45226 CS - Surveying 1,500 1,500 45227 CS - Inspection 10,000 5,000 TOTAL CONTRACT SVCS. 116,60$ 51,500 0 DIVISION TOTAL " 0 254,278 130,250 77 78 CITY OF DIAMOND BAR pual�c Wc►rks IPAR7IVIENT ESTIMATED EXPENDITURES I�VIStGIa Traffte & Transprtn, FY 2000-2001 (3RGfNI[ZATt£N 001 x553 1999-2000 City Manager City Council Adjusted Budget Recommended Approved PERSONNEL SERVICES 40010 Salaries 23,050 40070 City Paid Benefits 250 40080 Retirement 2,900 40083 Worker's Comp. Exp. 200 40085 Medicare 400 40090 Cafeteria Benefits 2,650 TOTAL PERSONNEL 29,450 0 0 OPERATING EXPENDITURES 42110 Printing 4,500 3,000 42115 Advertising 100 100 42315 Membership & Dues 100 100 42325 Meetings 500 500 42330 Travel -Conferences 500 500 TOTAL OPERATING EXP. 5,700 4,200 0 PROFESSIONAL SERVICES 44000 Professional Services 4,500 4,500 44100 Commission Compensation ` 3,000 3,000 TOTAL PROF SVCS 7,500 7,500 0 CONTRACT SERVICES 45222 CS - Traffic 20,300 10,000 TOTAL CONTRACT SVCS. 20,300 10,000 0 DIVISION TOTAL 0 62,950' 21,700 78 CITY OF DIAMOND BAR rEI�AInEl Pt�bltc 1uoks ESTIMATED EXPENDITURES IIVISIC111 Read Ma�nienanc FY 2000-2001 f}RGANIZATIIV # 001 5:554 1999-2000 City Manager City Council Adjusted Budget Recommended Approved PERSONNEL SERVICES 1,000 40010 Salaries 48,850 40070 City Paid Benefits 800 40080 Retirement 6,750 40083 Worker's Comp. Exp. 3,050 40085 Medicare 700 40090 Cafeteria Benefits 8,500 TOTAL PERSONNEL 0 68,650 0 SUPPLIES 41250 Road Maintenance Supplies 5,000 41300 Small Tools & Equipment 2,000 TOTAL SUPPLIES 0 7,000 0' OPERATING EXPENDITURES 300,000 42130 Rental/Lease of Equip 1,000 42200 Equipment Maintenance 1,000 42310 Fuel 500 TOTAL OPERATING EXP. 0 2,500 0 Professional Services CS -Storm Drainage 44520 Prof Svcs- Engineering 10,000 45522 0 10,000. 0 CONTRACT SERVICES 45501 CS -Street Sweeping 120,000 125,000 45502 CS -Road Maintenance 300,000 300,000 45506 CS -Striping &-Signing 89,500 90,000 45507 CS -Traffic Signal Maint 153,495 165,000 45512 CS -Storm Drainage 7,500 7,500 45522 CS -Right of Way Maint 50,000 50,000 TOTAL CONTRACT SVCS. 720,495 737,500 0 DIVISION TOTAL 720,495 825,650 0 CITY OF DIAMOND BAR FbIX� Y7FORcfi. . ESTIMATED EXPENDITURES RIVIStOIxlx Enrrrnrxtl Entrncmt; FY 2000-2001 t`RGAAlI7ATIOtV5;555 ...::. 1999-2000 City Manager City Council Adjusted Budget Recommended Approved' CONTRACT SERVICES 45500 Contract Services 11,330 TOTAL CONTRACT SVCS. 11,330 0 0 DIVISION TOTAL 11,330 ` 0 0 80 CITY OF DIAMOND BAR POblic#oks r�allE� ESTIMATED EXPENDITURES FY 2000-2001 QRGfi1ZATll # t10158 1999-2001 City Manager City Council Adjusted Budget Recommended Approved OPERATING EXPENDITURES 42360 Graffiti Reward Program 500 500 TOTAL OPERATING EXP. 500 500 0 CONTRACT SERVICES 45503 CS - Parkway Maint 6,500 0 45508 CS - Vegetation Control 56,000 56,000 45509 CS - Tree Maintenance 105,153 200,000 45510 CS - Tree Watering 23,000 23,000' 45520 CS - Graffiti Removal 35,000 35,000 45521 CS - Litter Abatement 10,100 0 TOTAL CONTRACT SVCS. 235,753 ' 314,000 0 DIVISION TOTAL 0 236,253 314,500 81 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2000-2001 LIBRARY SERVICES FUND t=Ulxlf� TYPE l��neral fund _ , i=ui�tr;��a>�I . L+brag Seruices r)3 # ..U. U, IX FUND DESCRIPTION: This fund was establised in FY 95-96 to account for revenues and expenditures related to the possibility that the City would supplement the LA County Public Library funding. In FY 95-96 the City implemented a computer system in which the City has provided furniture, computers, printer, and modem access. This budget reflects an upgrade to the computer system. This FY there is also a transfer to the CIP fund of $50,000 to contribute toward the development of the new Community/Senior Center. CAPITAL PROJECTS INCLUDE: 13899 Community/Senior Center 85 50,000 1999-2000 City Manager City Council Adjusted Budget Recommended Approved ESTIMATED RESOURCES 25500 Approp Fund Balance 104,813 95,033 36100 Interest Revenue 6,000 6,000 TOTAL 110,813 101,033 _ PERSONNEL SERVICES 5355-40010 Salaries 4,200 4,550 5355-40070 City Paid Benefits 100 80 5355-40080 Retirement 550 650 5355-40083 Workers Comp Expense 50 30 5355-40085 Medicare Expense 60 70 5355-40090 Cafeteria Benefits 820 850 5,780 6,230 - OPERATING EXPENDITURES 5355-42125 Telephone 1,200 1,300 5355-42205 Computer Maintenance 1,500 1,500 1,500 1,500 - CAPITAL OUTLAY 5355-46230 Computer Equip - Hardware 6,500 7,500 5355-46235 Computer Equip- Software 2,000 1,000 8,500 8,500 - TRANSFERS -OUT 9915-49250 Transfer Out - CIP50,000 _ 50,000 - FUND BALANCE RESERVES 25500 Reserve 95,033 34,803 Total Fund Balance Res. 95,033 34,803 - TOTAL 101,033 - 110,813 CAPITAL PROJECTS INCLUDE: 13899 Community/Senior Center 85 50,000 86 :. CITY OF DIAMOND BARD TEx sp£«I Revue SPECIAL FUNDS BUDGET FINGTIE?N Street ant�l�art FY 2000-2001 ?::.... GAS TAX FUND FUND DESCRIPTION: The City receives funds from Sections 2105, 2106, 2107, and 2107.5 of the Streets and Highway Code. State law requires that these revenues be recorded in a Special Revenue Fund, and that they be utilized solely for street related purposes such as new construction, rehabilitation or maintenance. 1999-2000 City Manager City Council Adjusted Budget Recommended Approved ESTIMATED RESOURCES 25500 Approp Fund Balance 3,413,640 1,225,700 31705 Gax Tax - 2105 446,810 363,100 31710 Gas Tax - 2106 271,285 220,420 31720 Gas Tax - 2107 625,510 468,980 31730 Gas Tax - 2107.5 7,500 7,500 36100 InterestRevenue. 150,000 150,000 TOTAL 4,9141745 2,435,700 TRANSFERS OUT 9915-49001 Transfer to General Fund 905,800 848,950 9915-49250 Transfer to CIP Fund 3,063,000 1,150,000 Total Capital Outlay 3,968,800 1,998,950 0 FUND BALANCE RESERVES 25500 Reserve 945,945 436,750 Total Fund Balance 'Res. 945,945 436,750 0 TOTAL 4,914,745 2,435,700 0 CAPITAL PROJECTS INCLUDE. 01401 Slurry Seal - Area #3 380,000 Prospectors Rd -Sunset Xing to, Gldn Spgs Dr 360,000 15401 Area 3 - Residential Street Improvements 350,000 14799 City Wide School Safety/Traffic Improvements 50,000 Gldn Spgs Dr @ Silvan Glen Rd -Design 10,000 1,150,000 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2000-2001 1=t�N 1h2 PROPOSITION A FUND FUND DESCRIPTION: The City receives Proposition A Transit Tax which is a voter approved sales tax override for public transportation purposes. This fund has been established to account'for these revenues and approved project expenditures. This FY it is proposed that the City sell $700,000 in Prop A - Transit funds to contribute toward the development of the proposed Community/Senior Center. ESTIMATED RESOURCES 25500 Approp Fund Balance 31310 Transportation Tax 34850 Transit Subsidy Prgrrn Rev 36100 Interest Revenue TOTAL PERSONNEL SERVICES XXXX4001 0 Salaries XXXX-40020 Over -Time Wages XXXX-40070City Paid Benefits XXXX-40080 Benefits XXXX-40083Workers Comp Expense )XXX -40085 Medicare Expense XXXX-40090 Cafeteria Benefits 1999-2000 City Manager City Council Adjusted Budget Recommended Approved 7,000 7,000 1,951,868 1,326,318 .668,100 718,300 427,000 430,000 90,000 90,000 3,136,968 2,564,618 41,850 32,900 1,000 900 850 5,550 4,550 350 200 650 500 9,8:50 8,660 59,150 48,550 OPERATING EXPENDITURES 5553-42315 Membership, & Dues 7,500 7,600 7,500 7,500 CONTRACT SERVICES 5360-45310 CS - Excursions 5360-45315 CS - Holiday Shuttle 555345527 Bus Bench Maintenance 555345528 Publ Transit Svcs 5553-45629 Para -Transit Dial a Cab 5553-45553 Transit Subsidy Program 5553-45535 Transit Subsidy -Fares 37,000 37,000 3,000. 3,000 7,000 7,000 4,000 4,000 302,000 310,000 130,000 130,000 427,000 430,000 910,000 921,000 CAPITAL EXPENDITURES 5553-46420 Misc. Capital Improvements 9,000 9,000 MISC EXPENDITURES 4090-47230 Contr to Other Govts- TRANSFERS OUT 9915-49250 Transfer to CIP Fund FUND BALANCE RESERVES 25500 Reserve TOTAL CAPITAL PROJECTS INCLUDE.' 13499 BCR-Pthfndr to Sthrly CLmt Gldn Spg-Torito to Temple 670,000 770,000 670,000 770,000 316,000 200,000 315i000 200,000 0 1,176,318 617,568 1,176,318 617,568 0 3,146,968 2,564,618 150,000 50,000 200,000 89 PROPOSITION C FUND FUND DESCRIPTION: 526,750 The City receives Proposition C Tax which is additional allocations of State Gax"Tax funds from Los Angeles County. These funds must be used for street -related purposes such as construction, rehabilitation or maintenance. These projects must be transit related improvements. In order to spend these funds, the City must submit the project to the County for prior approval 1999-2000 City Manager City Council Adjusted Budget Recommended Approved ESTIMATED RESOURCES 25500 Approp Fund Balance 2;040,003 1,358,800 31320 Transportation Tax 554,800 595,950 Prop C -Discretionary Funds 1,236,000 1,312,000 36100 Interest Revenue 100,000 100,000 TOTAL 3,930,803 31366,750 - TRANSFERS OUT 9915-49001 Transfer to Gen Fund 5,000 5,000 9915-49250 Transfer to CIP Fund 3,091,000 2,835,000 3,096,000 2,840,000 FUND BALANCE RESERVES 25500 Reserve TOTAL CAPITAL PROJECTS INCLUDE, 839,803 526,750 839,803 526,750 0 3,935,803 3,366,750 - 13499 BCR-Pthfndrto Sthrly CLmt 2,010,000 Gldn Spgs-Torito to Temple 550,000 , DBB @ NB 57 130,000 Gateway Ctr @ Valley Vista 125,000 DBB @ Silver Hawk (Design) 10,000 DBB @ Clear Creek (Design) 10,000 2,835,000 90 CITY OF DIAMOND BAR F011T.YP 5peP. -TR yer►ue ; _: SPECIAL FUNDS BUDGET FUNCTION tllTaste Mgt FY 2000-2001' FP IN k` . :..:.; ... 1.. ......: INTEGRATED WASTE MANAGEMENT FUND FUND DESCRIPTION: The Integrated Waste Management Fund was created during FY90-91, to account for expenditures and revenues related to the activities involved with the City's efforts to comply with AB939. Revenues recorded in this fund are the adopted waste hauler fees and funds received from the State for recycling education and efforts. This includes the Used Motor Oil Block Grant revenue. 1999-2000 City Manager City Council' Adjusted Budget Recommended Approved ESTIMATED RESOURCES 25500 Approp Fund Balance 209,113 205,713 31870 Used Motor Oil Block Grant 19,000 19,000 34820 AB939 Admin Fees 80,000 80,000 36100 Interest Revenue 12,000 12,000 TOTAL 320,113 316,713 - PERSONNEL SERVICES 5515-40010 Salaries 27,800 27,950 5515-40070 City Paid Benefits 400 350 5515-40080 Retirement 3,700 3,850 5515-40083 Worker's Comp. Exp. 250 400 5515-40085 Medicare 450 450 5515-40090 Cafeteria Benefits 4,100 3,350 Total Personnel 36,700 36,350 0 SUPPLIES 5515-41200 Operating Supplies 1,500 1,500 5515-14000 Promotional Supplies 8,000 8,000 9,500 9,500 0 OPERATING EXPENDITURES 5515-42110 Printing 10,000 10,006 5515-42115 Advertising ` 4,280 4,000 5515-42130 RentaYLease of Equip 720 700 5515-42315 Membership/Dues 100 100 5515-42320 Publications 100 100 5515-42325 Meetings 500 500 5515-42330 Travel-Conf & Meetings 500 500 5515-42340 Education & Training 500" 500 5515-42355 Contributions-Com. Groups 2,500 2,500 Total Operating Exp. 19,200 18,900 0 PROFESSIONAL SERVICES 5515-44000 Professional Services 4,000 4,000 Total; Prof. Svcs. 4,000 4,000 0 CONTRACT SERVICES 5515-45500 CS-Public Works 45,000 45,000 Total Contract Svcs. 45,000 45,000 0 FUND BALANCE RESERVES 25500 Reserve 205,713 202,963 Total Fund Balance Res. 205,713 202,963 0' TOTAL - 320,113 316,713 0 92 CITY OF DIAMOND BAR11c TYKE Saai rw SPECIAL FUNDS BUDGET FrIN�'C10:A1A> +ultt ........ . FY 2000-2001 FND 1 ... AIR QUALITY IMPROVEMENT FUND FUND DESCRIPTION: ESTIMATED RESOURCES 25500 Approp Fund Balance 31810 Pollution Reduction Fees 36100 Interest Revenue TOTAL PERSONNEL SERVICES 5098-40010 Salaries 5098-40070 City Paid Benefits 5098-40080 Retirement 5098-40083Worker's Comp. Exp. 5098-40085 Medicare 5098-40,090 Cafeteria Benefits Total Personnel OPERATING EXPENDITURES 5098-42125 Telephone 5098-42205 Computer Maintenance 5098-4231.5" Membership/Dues 5098-42325 Meetings Total Operating Exp. PROFESSIONAL SERVICES 5058-44000 Professional Services Total Prof. Svcs. CONTRACT SERVICES 5098-45500 CS -Public Works Total Contract Svcs. CAPITAL OUTLAY 5098-46230 Computer Equip -Hardware 5098-46235 Computer Equip -Software Total Capital Outlay TRANSFER -OUT 9915-49250 Transfer to GIP Fund Total Transfer out FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res. TOTAL CAPITAL PROJECTS INCLUDE. 13899 Community[Senior Center 1999-2000 City Manager City Council - Adjusted Budget ' Recommended Approved 200,695 80,386 45,000 45,000 12,000 10,000 257,695 135,386 - 28,350 13,150 450 200 3,750 1,850 250 100 450 200 4,900 2,150 38,150 17,650 0 3,000 3,500 1,000 1,000 1,000 7,500 100. 100 5,100 12,100 0 6,500 6,500 6,500 6,500 0 6,559 6,000 6,559 6,000 0 5,000 0 116,000 0 121,000 0 0 50,000 0 - 50,000 0 80;386 43,136 80,386 43,136 0 257,695 135,386 0- 93 93 50,000 94 CITY OF DIAMOND BAR .......... ................... ......... .................... .. ... . ........... .peal .. .... ..... ........ ...... .... . ........... FUNb. .......... ue ............ SPECIAL FUNDS BUDGET ........... .... ....... FUNCTION FY 2000-2001 ........ ............ ............ .. ........ .... FU Wif ..........4 . . ................. SB821FUND FUND DESCRIPTION: The state allocates funds to cities for the specific purpose of the construction of bike and pedestrian paths via 813821. This fund has been established to account for transactions related to the receipt and expenditure of these funds. The annual allocation of these funds have been on reserve with the County in anticipation of the improvements to Brea Canyon Road. 1999-2000 City Manager City Council Adjusted Budget Recommended Approved ESTIMATED RESOURCES 25500 CIP Reserve 14,514 226 31880 SB821 Revenue-Cuffent Yr 23,841 25,220 31880 SB821 Revenue -Reserves 87,003 74,212 36100 Investment Earnings 1,500 1,500 TOTAL 126,858 101,158 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 126,632 90,000 Total Capital Outlay 126,632 90,000 0 FUND BALANCE`RESERVES 25500 Reserve 226 11,158 0 Total Fund Balance Res. 226 11,158 0 TOTAL 101,158 0 126,858, CAPITAL PROJECTS INCLUDE. 13499 BCR -Pathfinder to Sthrly CL 90,000 94 CITY OF DIAMOND BAR FU1.11t`PE...... peeial Fevenpe SPECIAL FUNDS BUDGET FUNETIOI�I dark ImprQuement FY 2000 2001 FI ....'.... ...:..:. ....::.:..... . . PARK FEES FUND FUND DESCRIPTION: Within the Subdivision Map Act of the California State Constitution is a requirement that developers either contribute land or pay fees to the local municipal government to provide recreational facilities within the development. This fund is used to account for the fees received. 1999-2000 City Manager City Council Adjusted Budget Recommended Approved ESTIMATED RESOURCES 25500 Approp Fund Balance 171,155 - 34560 Quimby Fees 25,000 - 36100 Interest Revenue 5,000 - TOTAL 201,155 TRANSFERS OUT 9915-49250 Transferto CIP Fund 201,155- Total Capital Outlay 201,155 0 0 FUND BALANCE RESERVES 25500 Reserve 0 0 Total Fund Balance Res. 0 0 0 TOTAL_ 201,155 0 0- CITY OF DIAMOND BAR �pep�a� . _. _....... UN .............._... _ SPECIAL FUNDS BUDGET FUhitl„ : Park lrnproemetlt FY 2000-2001 iFUNf#2 PARK & FACILITY DEVELOPMENT FUND FUND DESCRIPTION: The purpose of this fund is to provide resources for the development and enhancement of the City's parks and facilities. This fiscal year there are transfers to the CIP Fund for several projects, the most significant of which is the development of the Community/Senior Center. 1999-2000 City Manager City Council Adjusted Budget Recommended Approved ESTIMATED RESOURCES 25500 Approp Fund Balance 1,431,012 2,474,012 34550 Developer fees 1,200,000 36100 Interest Revenue 70,000 100,000 TOTAL 2,701,012 2,574,012 CAPITAL OUTLAY 4090-46305 Land Acquisition 192,000 192,000 - - TRANSFERS OUT 9915-49250 Transfer to CIP Fund 315,000 1,730,000 Total Capital Outlay 315,000 1,730,000 0 FUND BALANCE RESERVES 25500 Reserve 2,194,012 844,012 Total Fund Balance Res. 2,194,012 844,012 0, TOTAL 2,701,01.2 0 2,574,012 CAPITAL PROJECTS INCLUDE. 10999 Peterson Park-Irrigation/Drainage Improvements 280,000 15199 Pantera Park Ball Fld Lghtg 325,000 13899 CommunitylSenior Center 1,000,000 Sycamore Cyn ADA Retrofit 125,000 1,730,000 COMMUNITY DEVELOPMENT BLOCK GRANT FUND FUND DESCRIPTION: The City receives an annual CDBG allotment from the federal government via the Community Development Commission. The purpose of this grant is to fund approved community development programs and projects benefiting low and moderate income citizens. This FY there has been $500,000 designated to assist in the development of the proposed Community/Senior Center. ESTIMATED RESOURCES 31830 CDBG Revenue -Carry Over 31830 CDBG Revenue TOTAL PERSONNEL SERVICES XXXX-4001 OSalaries XXXX-40070City, Paid Benefits XXXX-40080 Retirement XXXX-40083Workees Comp. Exp. XXXX-40085 Medicare XXXX-40090Cafeteria Benefits Total Personnel 1999-2000 City Manager City Council Adjusted Budget Recommended Approved 600,140 283,874 370,890 283,874 971,030 41,800 39,610 740 775 5,660 5,540 340 510 610 575 8,460 8,190 57,610 55,200 0 SUPPLIES 5215-41200 Operating Supplies 4,814 1,400 Total Supplies 4,814 ` 1,400 0 OPERATING EXPENDITURES 5215-42115 Advertising 5215-42120 Postage Charges 5215-42130 Rental/Lease of Equip 5215-42325 Meetings 5215-42355 Contributions -Com Groups Total Operating Exp. PROFESSIONAL SERVICES 1,200 500 100 100 300 500 29,000 21,500 30,800 22,400 0` 5215-44000 Professional: Services 83,750 14,185 Total Prof., SVCS. 83,750 14,185 0 TRANSFERS OUT 9915-49250 Transferto CIP Fund 101,900 877,845 Total Transfers Out 101,900 877,845 0 RESERVES 31830 CDBG Resources 450,000 450,000 0 0 TOTAL 728,874 971,030 0 CAPITAL PROJECTS INCLUDE: 15700 Sycamore Cyn Park -ADA Retrofit 300,000 13899 Community/Senior Center 500,000 Gldn Spgs Dr Sdewlk - ADA Gtwy Ctr to Copley 77,845 877,845 97 CITY OF DIAMOND BAR FUND TYPE: nue SPECIAL FUNDS BUDGET FUI i -_-fl N ubl c Safety FY 2000-2001 FUII «:.. 126 CITIZENS OPTION FOR PUBLIC SAFETY FUND DESCRIPTION: The City receives COPS grants from both the state and federal governments. The purpose of these funds are to enhance the City's public safety budget and to fund special public safety related projects. The transfer to the General Fund covers the cost of a portion of the 290-Dteam and special services requested by the City. These special services could include traffic safety check points, bicycle patrol, and enhanced traffic enforcement around the schools. The newly opened Sheriffs service center is also funded here. TOTAL 487,366 364,490 0 98 1999-2000 City Manager City Council AdjustedBudget Recommended Approved` ESTIMATED RESOURCES 31850 Public Safety Grant - Federal 62,900 62,900 31855 Public Safety Grant - State 129,240 129,240 36100 Interest Revenue 25,000 10,000 25500 Fund Balance Reserve 270,226 162,350 TOTAL 487,366 364,490 - SUPPLIES 4411-41200 Operating Supplies 5,000. 5,000 4411-14000 Promotional Supplies 0,000 5,000 Total Supplies 10,000 10,000 0 OPERATING EXPENDITURES 4411-42125 Telephone 3,250 3,250 4411-42126 Utilities 110 1,00101 4411-42140 Rntl/Lease of Real Property 14,700 4411-42200 Equipment Maintenance 2,050 1,500 4411-42210 Maint-Grounds & Bldgs 1,325 3,400 4411-42340 Education & Training 51000 20,000 4411-42355 Contributions -Com Groups 2,000 1,000 Total Operating Exp. 13,735 44,850 0 PROFESSIONAL SERVICES 4411-44000 Professional Svcs 3,500 3,500 Total Professional Svcs 3,500 3,500 0 CAPITAL OUTLAY( 4411-46230 Computer Equip -Hardware 25,000 2,000 4411-46240 Communication Equipment 2,000 4411-46250 Misc Equipment 74,450 7,000 4411-46310 Building Improvements 1,200 Total Capital Outlay 102,650 9,000 0 TRANSFER -OUT 9915-49001 Transfer Out -General f=und 151,300 175,815 151,300 175,815 0 FUND BALANCE RESERVE 25500 Fund Balance Reserve 206,181 121,325 206,181 121,325 0 TOTAL 487,366 364,490 0 98 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2000-2001 FUI I TYPE. peeial;-Revenue. FUNC.- ON Publrc Safefy 1=ElNal X27 NARCOTICS ASSET FORFEITURE FUND FUND DESCRIPTION: During FY1996-97, the City received Narcotics Asset Forfeiture funds from the Federal Government. It is required that these funds be used to enhance drug and law enforcement activities. 1999-2000 City Manager City Council Adjusted Budget Recommended Approved ESTIMATED RESOURCES 36100 Interest Revenue 22,000 20,000 25500 Fund Balance Reserve 326,213 331,400 TOTAL 348,213 351,400 OPERATING EXPENDITURES 4411-42340 Education and Training Total Operating Exp. PROFESSIONAL SERVICES 4411-44010 Prof Svcs -Auditing Total Professional Svcs 2,700 2,700 0 0 1,800 1,800 1,800 1,800 0 CAPITAL OUTLAY 4411-46250 Misc Equipment 1,800 Total Capital Outlay 1,800 0 0 TRANSFER -OUT 9915-49001 Transfer -out - General Fund 10,500 Total Transfer Out 10,500 0 0 FUND BALANCE. RESERVE 25500 Fund Balance Reserve 331,413 349,600 331,413 349,600 0 TOTAL 348,213 351,400 0 99 CITY 4F DIAMOND BAR &lRevenu SPECIAL FUNDS BUDGET FUNICTI©hI Landscape FY 2000-2001 FUND .38 ::: . LANDSCAPE MAINTENANCE - DIST #38 FUND FUND DESCRIPTION: The City is responsible for the operations of the LLAD #38. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for this district's operations. Funds are being accumulated for future median and parkway improvement projects. 1999-2000 City Manager City Council Adjusted Budget Recommended Approved` ESTIMATED RESOURCES 25500 Approp Fund Balance 580,742 634,878 30300 Prop Tx-Sp -Assessment 261,525 261,525 36100 Interest Revenue 12,000 15,000 TOTAL 854,267 911,403 - PERSONNEL SERVICES 5538-40010 Salaries 7,120 7,350 5538-40070 City Paid Benefits- 100 110 5538-40080 Retirement 950 1,050 , 5538-40083 Worker's Comp. Exp. 160 420 5538-40085 Medicare 110 110 5538-40090 Cafeteria Benefits 1,100 1,150 Total Personnel 9,540 10,190 0 OPERATING EXPENDITURES 5538-42115 Advertising- 700 2,000 5538-42126 Utilities 88,300 92,175 5538-42210 Maint. of Grounds/Bldgs 15,000 15,000 Total Operating Exp. 104,000 109,175 0 PROFESSIONAL SERVICES 5538-44000 Professional Services 44,529 6,,000 Total Prof. Svcs. 44,529 6;000 0 CONTRACT SERVICES 553845000 Contract Services 41,820 47;900 Total Contract Svcs. 41,820 47,900 0 CAPITAL OUTLAY 553846410 Capital Improvements 19,500 10,800 991549250 Transfer to CIP Fund 0 310,000 Total Capital Outlay 19,500 320,800 0 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp 634,878 417,338 Total Fund 'Balance Res. 634,878 417,338 0 TOTAL 0 854,267 911,403 CAPITAL PROJECTS INCLUDE: Prkwy/Median Imprvmt-Gldn Spgs/Sunset Xing 310,000 100 <101 CITY OF DIAMOND BAR- Ft�pec�alRe�enue SPECIAL FUNDS BUDGET F1fhITIONt' : Landscape FY 2000=2001 Ftl>v ....... LANDSCAPE MAINTENANCE - DIST. #39 FUND FUND DESCRIPTION:` The City is responsible for the operations of the LLAD #39. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for this district's operations. Capital Outlay includes the replacement of irrigation controller clocks ($5,400) and the replacement of play equipment at the Longview -North District Mini-Park($30,000). As funds become available, it is anticipated that each of the district's mini -park's equipment will be updated. 1999-2000 City Manager City Council Adjusted Budget Recommended Approved ESTIMATED RESOURCES 25500 Approp Fund Balance 155,681 186,111 30300 Prop Tx -Sp Assessment 164,970 164,970 36100 Interest Revenue 6,000 7,000 TOTAL 326,651 358,081 - PERSONNEL SERVICES 5539-40010 Salaries 7,120 7,350 5539-40070 City Paid Benefits 100 110 5539-40080 Retirement 950 1,050 5539-40083 Worker's Comp. Exp. 160 420 5539-40085 Medicare 110 110 5539-40090 Cafeteria Benefits 1,100 1,150 Total Personnel 9,540 10,190 0 OPERATING EXPENDITURES 5539-42115 Advertising 700 2,000 5539-42126 Utilities 59,200 62,160 5539-42210 Maint. of Grounds/Bldgs 15,000 15,000 Total Operating Exp. 74,900 79,160 0 PROFESSIONAL SERVICES 5539-44000 Professional Services 6,200 6,000 Total Prof. Svcs. 6,200 6,000 0 CONTRACT SERVICES 5539-45000 Contract Services 47,900 49,900 Total Contract Svcs. 47,900 49,900 0 CAPITAL OUTLAY 5539-46250 Misc.Equipment 5,400 5539-46410 Capital Improvements 2,000 50000 Total Capital Outlay 2,000 55,400 0 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp 186,111 157,431 Total Fund Balance Res:` 186,111 157,431 0 TOTAL 0 326,651 358,081 <101 PERSONNEL SERVICES 5541-40010 Salaries 7,120 7,350 5541-40070 City Paid Benefits 100 110 5541-40080 Retirement 950 1,050 5541-40088 Worker's Comp. Exp. 160 420 5541-40085 Medicare 110 110 5541-40090 Cafeteria Benefits 1,100 1,150' Total Personnel 9,540 10,190 0 OPERATING EXPENDITURES 5541-42115 Advertising 700 2,000 5541-42126 Utilities 64,600 67,830 5541-42210 Maint"of Grounds/Bldgs 10,000 10,000 Total Operating Exp. 75,300 79,830 0 PROFESSIONAL SERVICES 5541-44000 Professional Services 7,340 6,000 Total Prof. Svcs. 7,340 6,000 0 CONTRACT SERVICES 5541-45000 Contract Services 24,600 25,590 5541-45519 CS-Weed/Pest Abatement 15,000 15,000 Total Contract Svcs. 39,600- 40,590 0 CAPITAL OUTLAY 5541-46250 Misc Equipment 40,000; 5541-46410 Capital Improvements 16,000 16,000 Total Capital Outlay ' 16,000 56,000: 0 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp 265,992 223,162 Total Fund Balance Res. 265,992 223,162 0 TOTAL 0 413,772 415,772 102 OO 0 O 0 LO 00 C O } y_ qqyy' day ill 00 w' 1 ..3 N. N N i 0 0 00 Ob L a AM 00 .'N: LLI Cl) Cl IrL 1rt' 00 m 0' D gL O -._0 - s 00 CC N N N - ul ? a x 0 OO 0 O O LO 00 C O } y_ qqyy' day ill 00 1 ..3 N. N N 0 0 00 Ob L a AM 00 LLI Cl) Cl IrL 1rt' 00 m 0' D gL O -._0 - s 00 CC N - ul ? a x 0 0 CL -+' 0 0 H g cow �a - 0 0 O '.0 1, 00000 G. 00000 C 0 0 0 C C) O,. Lf) 0 N N AD Cl) - N P1 ct: CL X 0 c6 L)m CA .sr F- O. ', a 3c C CO 6: eti 7 L U m m u > a e`o�Q tl�i C7 N G V in m a o 0 H 6 W CO m M d.0 > O oL Q 3 R V J, > N T' 0 m N F m m i O O CL. OO 0 0 O LO 00 C O C y_ qqyy' day 0 n 00 1 ..3 N. N - 00 00 Ob L a 00 60' 000 IrL 1rt' 00 - O -._0 - s 00 IT- - 00 Lo O LO C O - y_ qqyy' co 0 n 00 eE: N. N - Ob L a 0 - - -- IrL 1rt' - a� -._0 - s 00 IT- - 00 0 0 O - C O - y_ qqyy' O n ' 0 n is N. N - Ob L a a� -._0 - s 0 ...000.0 - 0 0 O '.0 ^fit: 4' 04 m c 0 O CL X 0 c6 L)m CA .sr F- O. 6: eti 7 L U m > a w tl�i C7 N G V in m a o a > H E. > O C Q 3 R V J, N F .,? d - - - i! C 0.. N d.CCy 0 W 105 This fund was created to account fot the City capital improvement projects which are not required to be accounted in independent funds. The revenues in this fund will generally come from transfer -in from other funds and have been indentified for specific capital projects. ESTIMATED RESOURCES 25500 CIP Reserve - State Transprtn-Augmntn 30,000 Aid to Cities 31820 FEMA Revenue 31900 Proceeds - Sale of Prop A 34550 Developer Fees 39001 Transfer in - General Fd 39010 Transfer in - Library Fund 39111 Transfer in - Gax Tax 39112 Transfer in - Prop A Transit 39113 Transfer in - Prop C Transit 39114 Transfer in - ISTEA 39118 Transfer in - Air Quality 39119 Transfer in - SB 821 39122 Transfer in - Park Fees 39124 Transfer in - Park Developmt 39125 Transfer in - CDBG 39138 Transfer in - District 38 39610 Transfer in - RDA 11,205,420 TOTAL PERSONNEL SERVICES 5510-40010 Salaries 5510-40070 City Paid Benefits 5510-40080 Retirement 5510-40083 Worker's Comp. Exp. 551040085 Medicare 5510-40090 Cafeteria Benefits Total Personnel CAPITAL OUTLAY 5510-46411 Street Improvements 5510-46412 Traffic Mgt Improvements 5310-46415 Park & Rec Improvements 5510-46416 Landscape & Irrigation Imp 5215-46420 Municipal Buildings 5215-46420 Misc. Capital Improvements Total Capital Outlay 1999-2000 City Manager City Council Adjusted Budget Recommended Approved 142,414 263,920 321,000 - 30,000 25,000 200,000 500,000 565,000 445,000 680,000 2,580,000 50,000 2,262,500 1,150,000. 250,000 200,000 2,738,500 2,835,000 991,506 50,000 90,000 90,000 205,000 - 315,000 1,730,000 101,900 877,845 352,500 310,000 68,655 9,215,314 11,205,420 22,370 21,930 220 220 2,950 3,510 180 180 330 320 2,450 2,450 28,500 28,610 0 6,341,000 3,940,000 960,000 670,000 920,000 1,135,000 270,000 580,000 500,000 4,600,000 81,900 146,500 9,072,900 11,071,500 0 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp 113,914 105,310 Total Fund Balanm Res. 113;914 105,310 0 TOTAL 9,215,314 112205,420 0 107 CITY OF DIAMOND BAR Cet 0UN#3 AYE SPECIAL FUNDS BUDGET FINCTIt31 Capr#aI Pratt FY 2000-2001 FlJNI].: CAPITAL IMPROVEMENT PROJECTS FUND FY2000-01 CAPITAL IMPROVEMENT PROJECTS INCLUDE: STREET IMPROVEMENTS: 13499 Brea Canyon-Pathfinder-Srthly City Limit 2,250,000 Prop C (698,000) MTA -Via Prp C Fd (1,312,000) SB 821 (90,000) Prop A (1`50,000) 01401 Slurry Seat - Area 3 380,000 Gas Tax Golden Spgs-Torito Ln to Temple Ave 600;000 Prop C (550,000) Prop A (50,000) Prospectors Rd -Sunset Xing to Gldn Spgs 360,000 Gas Tax 15401 Area 3 - Residential Street Improvements 350,000 Gas Tax. TOTAL STREET IMPROVEMENTS 3,940,000 TRAFFICMANAGEMENT IMPROVEMENTS: 14399 Diamond Bar Bid @NB 57 130,000 Prop C 14699 Brea Cyn Cutoff @ SB 57 0n/Off Ramp 130,000 Developer (CIP Reserves) 14799 City Wide School Safety/Traffic Improvements 50,000 Gas Tax Diamond Bar Bid @ Tin Or 125,000 Developer Gateway Center @ Valley Vista Or 125,000 Prop C Grand Ave @ Gldn Spgs - Modifications 50,000 Developer Diamond Bar Bid @ Silver Hawk Or (Design) , 10,000 Prop C Diamond Bar Bid @ Clear Crk Cyn Dr. (Design) 10,000 Prop C Gldn Spgs Or @ Sylvan Glen Rd (Design) 10000 Gas Tax 108 109 CITY OF DIAMOND BAR FUND f1GE Capital Project SPECIAL FUNDS BUDGET FrNC'fl43i Capital Prolltt 2000-2001 :.FY .. 250 < ...... CAPITAL IMPROVEMENT PROJECTS FUND Interconnect Master Plan ' 30000 Aid to Cities TOTAL TRAFFIC MANAGEMENT IMPROVEMENTS 670,000 PARK AND RECREATION IMPROVEMENTS: 10899Sycamore Canyon-Landslides Repairs 105,000 General Fund (80,000) FEMA (25,000) 10999 Peterson Park-Irrigation/Drainage Improvements 280,000 Park Development Fund 15199 Pantera Park-Ball Field Lighting 325,000. Park Dev Fund 15700 Sycamore Canyon - ADA Retrofit 425,000 CDBG Fund (300,000) Park Dev Fund (125,000) TOTAL PARK & REC IMPROVEMENTS 1,135,000 BUILDINGS Community/Senior Center 4,600,000 General Fund (2,500,000) Park Dev Fund (1,000,000) CDBG Fund (500,000) Proceeds Sale of Prop A (500,000) Air Quality Fund (50;000) Library Fund (50,000) - TOTAL BUILDINGS 4,600,000 LANDSCAPE & IRRIGATION IMPROVEMENTS 15800 Median Landscaping-DBB' @ Goldrush & Tin Dr 270,000 Developer PkwylMedian Imprvmnts-Gldn Spg/Sunset Xing 310,000 LLAD 38 TOTAL LANDSCAPE & IRRIGATION IMPROVEMENTS 580,000 MISCELLANEOUS IMPROVEMENTS 109 11:0 113 CITY OF DIAMOND BAR Frr tr>ry SPECIAL FUNDS BUDGET FUIlCTION :elfilnlarrt ><>` FY 2000-2001 FttJ[k # .::.... .:.. 5f :::...:< SELF INSURANCE FUND FUND DESCRIPTION: This fund was established in accordance with Resolution #89-53. The resolution states the City will establish aself-insurance reserve fund. The purpose of the fund shall be to pay all self- assumed losses and related costs. Contributions to the fund shall be pro-rata from all other City funds afforded protection under the program based upon each of the funds exposure to liability. 1999-2000 City Manager City Council Adjusted Budget Recommended Approved ESTIMATED RESOURCES' 36100 Interest Revenue 60,000 60,000 39001 Transfer in - General Fund 214,000 250,000 25500 Fund Balance Reserve 1,100,520 1,147,520 TOTAL 1,374,520 1,457,520 - OTHEREXPENDITURES 4081-47200 Insurance Expenditures 214,000 237,000 4081-47210 Insurance Deposits 13,000 13,000 Total Other Exp. _ 227,000 250,000 0 FUND BALANCE RESERVE 25500 Fund Balance Reserve 1,147,520 1,207,520 Total Fund Balance Res. 1,147,520 1,207,520 0 TOTAL 1,374,520 - 1,457,520 0` 113 114 CITY OF DIAMOND BARUfi1D SPECIAL FUNDS BUDGETFUfCTION� Ectuta Repladeft. ' FY 2000-2001 FUND ... - EQUIPMENT REPLACEMENT FUND FUND DESCRIPTION: This fund was established last fiscal year to incorporate a method for the eventual replacement of the City's rolling equipment stock or vehicles. The equipment will be capitalized over its life expectancy and the amount will be transferred into this fund from the General Fund. This FY it is proposed that a panel van be purchase for the purpose of hauling City equipment to and from activity locations. 1999-2000 City Manager City Council Adjusted Budget Recommended; Approved ESTIMATED RESOURCES 36100 Investment Revenue 2,000 39001 Transfer in - General Fund 80,000 80,000 25500 Fund Balance Reserve 44,973 TOTAL 80,000 126,973 FUND BALANCE RESERVE 46100 Auto Equipment 35,027 20,000 25500 Fund Balance Reserve 44,973 106,973 Total Fund Balance Res. 80,000 106,973 0 TOTAL 60,000 106,973 0 AUTO EQUIPMENT BUDGETED: Panel Van 20,000 114 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Terrence L. Belanger, City Manager MEETING DATE: June 20, 2000 REPORT DATE: June 7, 2000 FROM: Linda G. Magnuson, Finance Director TITLE: F.Y. 2000-01 Investment Policy SUMMARY Submitted for the City Council's review and approval is the Proposed Investment Policy for Fiscal Year 2000-01, and it's accompanying resolution. RECOMMENDATION: Approve Resolution 2000- which adopts the FY2000-01 Investment Policy. LIST OF ATTACHMENT'S: XX Staff Report Public Hearing Notification XX Resolution (s) Bid Spec (on file in City Clerk's Office) Ordinances(s) XX Other Investment Policy Agreement (s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed X Yes No by the City Attorney? — 2. Does the report require a majority or 4/5 vote? X Yes_ No 3. Has environmental impact been assessed? _ Yes X No 4. Has the report been reviewed by a Commission? Yes X No Which Commission? — 5. Are other departments affected by the report? Yes X No Report discussed with the following affected departments: REVIEWED BY: Terrence Belanger Linda G. M Auson City Man Finance Director CITY COUNCIL REPORT AGENDA NO. MEETING DATE: June 20, 2000 TO: Honorable Mayor and Members of the City Council FROM: City Manager SUBJECT: F.Y. 2000-01 Investment Policy ISSUE STATEMENT: Annual review and approval of the 2000-01 Investment Policy. RECOMMENDATION: Approve Resolution 2000= which adopts the FY 2000-01 Investment Policy. BACKGROUND: Submitted for Council's review and approval is the F.Y. 2000-01 Investment Policy and it's accompanying resolution. The proposed investment policy states the goals of the City's investment activities, the types of investments in which the City will invest funds, and the monthly reporting requirements. This fiscal year, the City Council is being asked to re -adopt the FY 99--00 investment policy. This policy has been designed to protect the City funds from the type of activities which have caused problems for the agencies which were investing in the Orange County Investment Fund. It should be noted that the City has funds invested in the State Treasurer's Local Agency Investment Fund. The investment goals and practices of LAIF are in concurrence with the City's investment goals and objectives. Attached as Exhibit B is a description of the LAIF program. The proposed investment policy was drafted in accordance with the Government Finance Officers Association (GFOA) investment policy outline and model. The broker/dealerquestionnaire was adapted from a questionnaire which was provided by the City's auditing firm of Conrad and Associates. Additionally, the proposed investment policy has been reviewed by the City's auditors.' PREPARED BY: Linda G Magnuson RESOLUTION NO 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, ADOPTING THE STATEMENT OF INVESTMENT POLICY WHEREAS, it is the City's policy to annually adopt the City investment policy, and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar that the ,attached Statement of Investment Policy (Exhibit A) be adopted as presented herein. PASSED, ADOPTED and APPROVED by the 'City of Council of the City of Diamond Bar, California, this 20th day of June 2000. Mayor I I, LYNDP BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a.regular meeting of the City Council of the City Council of Diamond Bar held on the day of , 2000, by the following vote; AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS; ABSTAINED: COUNCIL MEMBERS; City Clerk EXHIBIT A CITY OF DIAMOND BAR INVESTMENT POLICY FY 2000-01 PURPOSE This Statement is intended to provide guidelines for the prudent investment of the City's temporarily idle cash and to outline the policies for maximizing the efficiency of the City's cash management system. The ultimate goal is to enhance the economic status of the City while protecting it's accumulated cash. It is the policy of the City Council to review, update and adopt the City's Investment Policy on an annual basis. INVESTMENT OBJECTIVE The investment of funds of the City of Diamond Bar is directed to the goals of safety, liquidity and yield. The authority governing investments for municipal governments is set forth in the Government Code, Sections 53601, et. seq. 1. Safety. Safety of principal is the foremost objective of the investment program. Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate credit risk and interest rate risk'. The City will operate only in those investments that are considered very safe. A. Credit Risk is the risk of loss due to the failure of the security issuer or backer. Credit risk will be mitigated. by: Limiting investments to the safest types of securities; Pre -qualifying the broker-dealers with which the City will do business This will be done via a competitive bid and the response on a questionnaire (.Appendix B) submitted by the prospective institution. Inadditionbroker-dealers should be primary, registered investment securities dealers; Diversifying the investment portfolio in order that potential losses on individual securities do not exceed the income generated from the remainder of the portfolio. B. Interest Rate Risk is the risk that the market value of portfolio securities will fall due to a change in general interest rates. Interest rate risk will be mitigated by: Structuring the investment portfolio so that securities mature to meet cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open El PAGE 2 Investment Policy market prior to their maturation to meet specific operational needs; Operating funds will be invested primarily in shorter term securities. 2. Liquidity. The investment portfolio will remainsufficientlyliquid to meet all operating requirements which might be reasonably anticipated. This is accomplished by structuring the portfolio so that securities mature at the same time as cash is needed to meet anticipated demands. Additionally, since all possible cash demands cannot be anticipated, the portfolio will consist_ largely of securities with active secondary or resale markets. 3. Yield. Yield is the potential' dollar earnings an investment can provide and sometimes is described as the rate of return. The primary objective of the investment policy of the City of Diamond Bar is SAFETY. Investments shall be undertaken to ensure the preservation of capital in the overall portfolio. The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and cash flow characteristics of the portfolio. Return on investment is of least importance compared to the safety and liquidity objectives described above. -Investments are limited to relatively low risk securities in anticipation of earning a fair return relative to the risk being assumed. Securities shall not be sold prior to maturity unless one of the following conditions exists: 1) a declining credit security could be sold early to minimize loss of principal 2) a security swap would improve the quality of yield in the portfolio; or 3) liquidity needs of the portfolio require that a security be sold. POLICY As a General Law city, Diamond Bar operates its accumulated idle cash investments under the prudent man rule. This insures that ..investment shall be made with the exercise of that degree of judgement and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation but for investment considering the probable safety of their capital as well as the probable income to be derived." (CC #2261) This affords the City.a broad spectrum of investment opportunities, so long as the investment is, deemed prudent and is allowable' under current law of the State of California and the regulations of the City of Diamond Bar. The City of Diamond Bar strives to maintain the levelofinvestment of all funds as near 100% as possible, through daily and projected cash flow determinations. Cash management and investment transactions are the responsibility of the Treasurer. PAGE 3 - Investment Policy Investments are allowed in the following media.: United States treasury bills, bonds, notes,or any other obligations or securities issued by the United States treasury or any other obligation guaranteed as to principal and interest by the United States. Local Agency Investment Fund (state pool) - Demand Deposits Certificates of Deposit (or Time Deposits) , placed with commercial banks and/or savings banks. Negotiable Certificates of Deposit Bankers Acceptances Commercial Paper Medium Term Corporate Notes Passbook Savings Accounts Active Deposits Money Market Funds comprised of investments rated in the highest category by Moody's Investors Services Inc. or by Standard & Poor's Corporation. Repurchase Agreements Prohibited investments include securities not listed above(unless authorized pursuant to section 53601 (L) ) , as well as inverse floaters, range notes, interest only strips derived from a pool of mortgages (Collateralized Mortgage Obligations), and any security that could result in zero interest accrual if held to maturity, as specified in Section 53601.6. (Zero interest accrual means the security has the potential to realize zero interest depending upon the structure of the security. Zero coupon bonds and similar investments that start at a level below the face value are legal because their value does increase.) Government and agency paper are the highest quality investments available in terms of safety and liquidity. Certificates of deposit and savings accounts are insured or collateralizedonly commercial paper, with A-1 Moody's and P-1 Standard & Poor's ratings, is authorized for purchase. Most investments are highly liquid, with the exception of collateralized and insured certificates of deposit held by banks and savings banks. Maturities are selected to anticipate cash needs, thereby eliminating the need for forced liquidation. Effective January 1, 1989 the Government Code, Section 53601 states ... "no investment shall be made in any security, other than a security underlying,a repurchase or reverse repurchase agreement authorized by this section, which at the time of the investment has a term remaining to maturity in excess of five years, unless the legislative body has 'granted express authority to make that investment either specifically or as a part of an investment program approved no less than three months prior to the investment." Page 41- Investment Policy Therefore longer-term investments (over one year) are limited to maturities of five years or less unless specifically approved by the City Council. Diamond Bar attempts to obtain the highest yield possible when selecting investments, provided that the criteria for safety and liquidity are met. Ordinarily, through a positive yield curve, (i.e., longer term investment rates are higher than those of. shorter term maturities), the City attempts to ladder its maturities to meet anticipated cash needs in such -a way that longer term investments carry a higher rate than is available in the extremely short term market of 30 days,or less, The City is authorizedto invest in the Local Agency Investment Fund based upon periodic reviews of the book to market value of the investment pool and an annual review of the goals and strategies of the investment board. If there are changes in the management of the Local Agency Investment Fund, and there is a conflict with the City's investment goals, the City may elect to discontinue investment in LAIF. It should be noted that, per LAIF's investment policy, no more than 10% of its portfolio may be invested in Reverse Repurchase Agreements. Since these types of investments are extremely sophisticated, the City of Diamond Bar chooses not to individually invest in these types of securities but will participate LAIF's investment in these as long as the percentage of the portfolio remains at 10% or less.' POLICY CONSTRAINTS The City operates its investment pool with many State and.self- imposed constraints. The City does not purchase or sell securities on margin. The City does not buy stocks or deaf in futures or options.- The City does not use Reverse Repurchase Agreements for the investment of funds. The City does not invest in Guaranteed Small Business Administration (SBA) Notes. SAFEKEEPING OF SECURITIES The City of Diamond Bar, will adopt the operational practice of having all purchased securities physically delivered, versus payment to a safekeeping account at the City's depository bank. It is recognized this will be to a third party independent custodian under contractual agreement- made with the Security Services Division of the chosen bank. Investment transactions will be authorized by the City Treasurer and executed by either the Finance Director or the Assistant City Clerk. The transactions will be verified via monthly reconciliations by the Accountant II. Page 5 - Investment Policy REPORTING A, monthly report of investments will be provided to the City' Manager. The required elements of this report are as follows: a) Type of investment b) Institution c) Date of Maturity d) Amount of deposit or cost of security e) Current market value of securities with maturity in excess of twelve months f) Statement relating the report to the Statement of Investment Policy g) Rate of interest h) Statement that there are sufficient funds to meet the next six months' obligations' The basic premise underlying the City of Diamond Bar's investment philosophy is to insure that money is always available when needed. Attachment: Appendix A - Description of Investments Appendix B - Broker Dealer Questionnaire Appendix C - Local Agency Investment Fund Description } 4errence L. Belanger City Manager I Appendix A Description of Investments U.S. Treasury Issues are direct obligations of the United States Government. These issues are called bills, notes and bonds. The maturity range of new issues is from 13 weeks. (T -Bills) to 30 years (T -Bonds). These are highly liquid and are considered the safest investment security: Federal Agency Securities are issued by direct U.S. Government agencies or quasi -government agencies. Many of these issues are guaranteed directly or indirectly by the United States Government. Examples of these securities are Federal Home Loan Bank (FHLB) notes, Federal National Mortgage Associations (FNMA) notes, Federal Farm Credit Bank (FFCB) notes, Small Business Administration (SBA) notes, Government National Bank (GNMA)'notes, Federal Home Loan Mortgage Credit (FHLMC) notes and Student Loan Association (SALLMAE) notes. Investment in these types of securities is limited to 200 of the portfolio. Local Agency Investment Fund (LAIF) is a special fund in the State Treasury which local agencies may use to deposit funds for 'investment. There is no minimum investment period and the minimum transaction is $5,000, in multiples of $1,000 above that, with a maximum of $20 million and increasing to $30 million on July 1, 1998 for any agency. It offers high liquidity because deposits can be converted to cash in twenty-four hours and no interest is lost. All interest is distributed to those agencies participating on a proportionate -share determined by the amounts deposited and the length of time they are deposited. _Interest is paid quarterly via direct deposit into the agency's LAIF account. The State keeps an amount for reasonable costs of making the investments, not to exceed one-quarter of one percent of the earnings. Certificates of Deposit are investments for inactive funds issued by banks, savings and loans and credit unions Investments of $100,000 are insured respectively by Federal Deposit Insurance Corporation (FDIC), Federal Savings and Loan 'Insurance Corporation (FSLIC) and the National Credit Union Share Insurance Fund (NCUSIF) Certificates of Deposit can be issued from 14 days to several years in maturity allowing the City of Diamond Bar's investment of funds to be matched to cash flow needs. For deposits exceeding $100,000 the financial institution is required :to collateralize with 110 government securities collateral. City of Diamond Bar does not accept 150% Collateral (First Trust Deeds) or 105 Letters of Credit (L.C.). Negotiable Certificates of Deposit are unsecured obligations of the financial institution. These securities are generally issued in bearer form and pay interest at maturity. Although negotiable,, a strong secondary market exists only in the NCD's issued by the Page 2 -- Appendix A largest United States banks. Examples of large banks include Bank of America, Citibank, Chase Manhattan, Manufacturers Hanover, etc. These securities generally trade with minimum amounts of $1 million per trade with the average trade in the secondary market of $5 million, Investment in Negotiable Certificates of Deposit is limited to 30% of the investment portfolio per Government Code Section 53601. Bankers Acceptances are short-term credit arrangements to enable businesses to obtain: funds to finance commercial transactions. They are time drafts drawn on a bank by an exporter or importer to obtain funds to pay for specific merchandise. By its acceptance, the bank becomes primarily liable for the payment of the draft at maturity. An acceptance is a high grade negotiable instrument. Acceptances are purchased in various denominations for 30 to 180 days but no longer than 270 days. The interest is calculated on a 360 day discount basis similar to Treasury Bills. Investment in Banker's Acceptances is limited to 400 of the investment portfolio per Government Code Section 53601. Commercial Paper is a short,term unsecured promissory note issued by a corporation to raise workingcapital. These negotiable instruments may be purchased at -a discount to par value or interest bearing. Commercial paper is issued by, corporations such as General Motors Acceptance Corporation (GMAC), Shearson American Express, Bank of America, Wells Fargo Bank, etc. Local agencies are permitted by state law to invest in commercial paper of "prime" quality of the highest ranking or of the highest letter and numerical rating as provided by Moody's Investor's Service, Inc. or Standard & Poors Corporation. Purchases of eligible commercial paper may not exceed 180 days maturity nor exceed fifteen percent of the local agency's surplus funds. An additional fifteen percent (for a total of 30%) can be invested in Commercial Paper provided the average maturity of invested funds in Commercial Paper does not exceed 30 days, Investment in Commercial Paper is limited to 30% of the investment portfolio and 10% of the issuing corporation per Government Code Section 53601. Medium Term Corporate Notes are unsecured promissory notes issued by a corporation organized and operating in the United States. These are negotiable instruments and are traded in the secondary market. Medium Term Notes (MTN) can be defined as: extended maturity commercial paper. Corporations use these MTN's to raise capital. Examples of MTN issuers are General Electric, GMAC, Citibank, Wells Fargo Bank, etc. Investment in Medium Term Corporate Notes is limited to 30% of the investment portfolio per Government Code 53601. Notes must be rated "A" or better. Page 3 - Appendix A Passbook Savings Account is a -certificate of deposit issued in any amount for a non specified amount of time. Interest rate is much lower than CD's but the savingsaccount allows flexibility. Funds can be deposited and withdrawn according to daily needs. Mutual Funds arereferredto in the Government Code, Section 53601, K, as "shares of beneficial interest issued by diversified management companies". The Mutual Fund must be restricted by its by-laws to the same investments as the local agency by the Government Code. These investments are Treasury issues, Federal Agency issues, State of California and City (within California) debt obligations, Certificates ofDeposit, Repurchase Agreements, Reverse Repurchase Agreements', Financial Futures. and Financial Options and Medium Term Corporate Notes. The quality rating and percentage restrictions in each investment category which are applicable to the local agency also applies to the Mutual Fund. Additional limitations apply to such management companies or their investment advisors. The City may not invest in a mutual fund which invests in derivative types of products. The purchase price of shares of mutual funds shall not include any sales commission. Investments in mutual funds shall not exceed fifteen percent of the local agency's investment portfolio. Active- Deposits are demand or checking accounts which receive revenues and pay disbursements. Money Market Funds are comprised of short term government securities, certificates of deposit and highly rated commercial paper. Average length of maturity is twenty to fifty days. Money Market Funds are 100% liquid at any time. Repurchase Agreements and Reverse Repurchase Agreements are short term investment transactions. Banks buy temporarily idle funds from a customer by selling him U.S. Government or other securities with a contractual agreement to repurchase the same securities on a future date. Repurchase agreements are typically one to ten days in maturity. The customer receives interest from the bank. The interest rate reflects both the prevailing demand for Federal Funds and the maturity ,of the REPO. Some banks will execute repurchase agreements for a minimum of $100,000, but most banks have a minimum of $500,000. A reverse -repurchase agreement (reverse -repo)' is exactly what the name implies. The City of Diamond Bar does NOT invest in Reverse Repurchase Agreements. Financial Futures and Financial Options are forward contracts for securities. The government code states that a local agency may Page 4 Appendix A incur future contracts/options in any of the investment securities enumerated in Section 53601 A -N. Due to the volatility of trading in financial futures the City of Diamond Bar does NOT invest in financial futures of financial options. Derivative Products are structured products which limits, through imbedded options, the flow of principal and or interest to the note holder. This limitation could be on how fast payments are received, how much principal is returned, or how high or low a coupon can move. Derivative is also a broad term referring to any security which derives.its value from another underlying asset. The City of Diamond Bar does NOT invest in derivative products. 1 APPENDIX B CITY OF DIAMOND BAR BROKER/DEALER QUESTIONNAIRE AND CERTIFICATION 1. Name of Firm: 2. Address; 3. Telephones ( ) ( ) 4. Broker's Representative to the City (attach resume): Name: Title Telephone: 5. Manager/Partner-in-Charge (attach resume) Name: Title: Telephone 6. List all personnel who will be trading with or quoting securities to City employees (attach resume) Name: Title: Telephone: ( ) ( ) 7. Which of the above personnel have read the City's investment policy 8. Is your firm a primary dealer in United States Government Securities? Yes No CITY OF DIAMOND BAR Broker/Dealer Questionnaire and Certification Name of Firm: Page Two 9. List the total volume of United States Government and Agency Securities for the last calendar year. Firm -wide :$ No. of Transactions Your local office $ No. of Transactions 10. Which instruments are offered regularly by your local office? Treasury Bills CMO's Treasury Notes/Bonds Bank CD's BA's (domestic) S & L CD's BA's ( foreign) Repos Commercial Paper Reverse Repos Agencies (specify) Other (specify) 11. References`-- Please identify your most directly comparable public sector clients in our geographical area. Entity ,Contact Telephone ( ) Client Since CITY OF DIAMOND BAR Broker/Dealer Questionnaire and Certification Name of Firm Page Three 12. Have any of your clients ever sustained a loss on a securities transactionarising from a misunderstanding or misrepresentation of the risk characteristics of the instrument? If so, explain. 13. Has your local office ever subject to a regulatory or state/federal agency investigation for alleged improper, fraudulent, disreputable or unfair activities related to the sale of securities? Have any of your employees been so investigated? If so, explain. 14. Has a client ever claimed in writing that your firm was responsible for investment losses?If so, explain. 15. Explain your normal custody and delivery process. Who audits these fiduciary systems? Can you.meet safekeeping requirements? CITY OF DIAMOND BAR Broker/Dealer Questionnaire and Certification Name of Firms Page Four 16. How many and what percentage of your transactions failed last month? Last year? 17. Describethecapital line and trading limits of the office that would conduct business with the City of Diamond Bar. 18. Does your firm participate in the S.I.P.C. insurance program If not, explain. 19. What portfolio information, if any, do you require from your clients? 20. What reports, transactions, confirmations and paper trail will the City receive? 21. Does your firm offer investment training to your clients? Yes No CITY OF DIAMOND BAR Broker/Dealer Questionnaire and Certification Name of Firms Page Five 22 Please enclose the following: Latest audited financial statements. Samples of reports, transactions, and confirmations the City will receive. Samples of research reports and/or publications that your firm regularly provides to clients. Complete schedule of fees and charges for various transactions. ***CERTIFICATION*** I hereby certify that I have personally read the Statement of Investment Policy of the City of Diamond Bar, and have implemented reasonable procedures and a system of controls designed to preclude `imprudent investment activities arising out of transactions conducted between our firm and the City of Diamond Bar. All sales personnel will be routinely informed of the City's investment objectives, horizons, outlooks, strategies and risk constraints whenever we are so advised by the City. We pledge to exercise due diligence in informing the City of Diamond Bar of all foreseeable risk's associated with financial transactions conducted with our firm. Under penalties of perjury, the responses to this questionnaire are true and accurate to the best of my 'knowledge. Signed Date Title Countersignature* Date Title * Company president or person in charge of government securities operations. CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. -7,2- TO: %,2TO: Terrence L. Belanger, City Manager MEETING DATE: June 20 2000 REPORT DATE: May 23, 2000 FROM: Linda G. Magnuson, finance Director TITLE: Appropriations Limit - Fiscal Year 2000-2001 SUMMARY: Submitted for the Council's review and approval is the Appropriations Limit recommendation for Fiscal Year 2000-2001. In addition, the Council is being asked to approve the adjustment factors used in the calculation of the Appropriations Limit. RECOMMENDATION: Approve the use of the County of Los Angeles population percentage change for' use in calculating the FiscalYear 2000-2001 Appropriations Limit. Approve the use of the California Per Capita Income percentage change in calculating Fiscal Year 2000-2001 f ,<, Appropriations Limit. Approve Resolution 2000- , which establishes the Fiscal Year 2000-2001 Appropriations 'Limit at $18,772,045. LIST OF ATTACHMENTS: X Staff Report Public Hearing Notification X Resolution(s) — Bid Specification Ordinances(s) _Other Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed Yes No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A _ Yes —No 4. Has the report been reviewed by a Commission? N/A —Yes —No Which Commission? 5. Are other departments affected by the report? —Yes _ No Report discussed with the following affected departments: REVIE D Terrence L. Belang Linda U&agnuson City Manager Finance Director CITY COUNCIL REPORT AGENDA NO. MEETING DATE: June 20,;2000 TO: Honorable Mayor and Members of the City Council FROM: City Manager SUBJECT: Proposed FY 2000-2001 Appropriations Limit, and approval of limit adjustment factors. ISSUE STATEMENT: Government Code Section 7910 requires the City Council to formally adopt by resolution the Appropriations Limit for Fiscal Year 2000-2001. In addition, Proposition 111 requires a recorded vote of the City Council regarding the annual adjustment factors being used in the calculation of the Appropriations Limit. RECOMMENDATION: Approve the use of the County of Los Angeles population percentage change for the use in calculating the FY2000-2001 Appropriations Limit. Approve the use of the California per Capita income change in calculating the FY 2000-2001 Appropriations Limit. Approve Resolution 2000 , which establishes the FY 2000-2001 Appropriations Limit at $18,772,045. DISCUSSION: As required by Government Code Section 7910, the City Council is being asked to formally adopt by resolution the Appropriations Limit for Fiscal Year 2000-2001. In addition, Proposition 111 requires a recorded vote of the City Council regarding the annual adjustment factors which are being applied for Fiscal Year 2000-2001. The factors recommended are the percentage change in California per Capita income and the percentage change in population growth for the County of Los Angeles. The price factor, which may be used by the'City, could either be the percentage change in the California per capita personal income, or the percentage change in the local assessment roll due to the addition of local non-residential new construction. This fiscal year the California per capita personal income showed an increase of 4.91 %. The net change in non-residential new construction valuation was a negative amount. Los Angeles County provides the information regarding percentage change in non-residential new construction, 'i It is being recommended that Council adopt the percentage change California Per Capita Income for use in the Adjustment of the Gann (Appropriations) Limit for fiscal year 2000-2001. Page 2 - Appropriations Limit FY 2000-2001 Report Section 7901 of the Government Code allows entities to use either the population increase within the City or the increase within the County. This year, the City's population increase was 1.89% as opposed to the countywide increase of 1.75% in population. Therefore, it is recommended that the population increase within the City of Diamond Bar be used. PREPARED BY: Linda G. Magnuson r RESOLUTION NO. 2000 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, SETTING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2000-2001 FOR THE CITY OF DIAMOND BAR IN ACCORDANCE WITH THE PROVISIONS OF DIVISION 9 OF TITLE 1 OF THE GOVERNMENT CODE WHEREAS, Article XII1 B of the Constitution of theStateof California as proposed by the Initiative Measure approved by the people at the special statewide election held on November 6, 1979, provides that the total annual appropriations limit of such entity for the prior year be adjusted for changes in the non-residential assessed valuation and population except as otherwise specifically provided for in said Article; and WHEREAS, Section 7910 of the Government Code provides that each year the governing body of each local jurisdiction shall, by resolution, establish its appropriations limit for the following fiscal year pursuant to Article X111 B at a regularly scheduled meeting or a noticed special meeting. Prior to such meeting, documentation used in the determination of the appropriation limit shall be available to the public; and WHEREAS, Proposition 111 as approved by the voters of the State of California, requires a recorded voice vote of the City Council regarding which of the annual adjustment factors have been selected each year; and WHEREAS, Section 7902 (a) and 7902.6 of the Government Code sets forth the method for determining the appropriations limit for each local jurisdiction for the fiscal year; and WHEREAS, the City Council of the City of Diamond Bar wishes to establish the appropriation limit for fiscal year 2000-2001 for the City of Diamond Bar. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar, . California, as follows: Section 1. That it is hereby found and determined that the documentation used in the determination of the appropriationslimit for the City of Diamond Bar for fiscal year 2000-2001 was available to the public in City offices of said City at least fifteen days prior to this date. Section 2. That the County of Los Angeles LAFCO, established the appropriations limit for the newly incorporated City. Section 3. That the percentage increase in California Per Capita Income and the percentage change in the population of the County of Los Angeles were selected as factors. Section 4. That the Appropriations Limit for the City of Diamond Bar as established in accordance with Section 7902(x) and Section 7902.6 of the California Government Code is $18,772,045. Section 5. That the Mayor of the City of Diamond Bar shall sign and the City Clerk shall certify to the passage and adoption of this Resolution No. 2000 - PASSED, APPROVED AND ADOPTED this day of , 2000. Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar do hereby certify that the CITY ;OF DIAMOND BAR APPROPRIATIONS LIMIT WORK SHEET 2000-2001 California Per Capita Income 4.91% %° Change over Prior Year Population Change 1.89% % Change over Prior Year (City) Per Capita converted to a Ratio 1.0491 Population converted to a Ratio 1.0189 Calculation of Growth Factor 1.0689 1999-2000 Appropriations Limit $17,561,562 2000-2001 Appropriations Limit $18,772,045' CITY OF DIAMOND BAR APPROPRIATIONS LIMIT WORK SHEET 2000-2001 California Per Capita Income 4.91% %Change over Prior Year Population Change 1.75% % Changeover Prior Year,(County) Per Capita converted to a Ratio 1.0491 Population converted to a Ratio' 1.0175 Calculation of Growth Factor 1.0675 1999-2000 Appropriations Limit $17,561,562 2000-2001 Appropriations Limit - $18,746,252 06/07/2000 2000-2001 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO.�, TO: Honorable Mayor and Members of the City Council MEETING DATE: June. 20, 2000 REPORT DATE: June 9, 2000 FROM: Terrence L. Belanger, City Manager TITLE: Resolution of the City of Diamond Bar setting forth personnel rules and regulationsregarding the payment of salaries, sick leave, vacations, leaves of absences, and other regulations. DISCUSSION: At its June 6, 2000 meeting, the City Council of the City of Diamond Bar held a study session to discuss the proposed budget for fiscal year 2000-2001. Included in the discussion were the proposed changes to salaries and benefits as recommended by the Finance Committee. Salary and benefit changes included an increase in Cafeteria Benefits of $25 per month, Public Employees Retirement System (PERS) 2% at 55 Retirement Benefit, Cost of Living Adjustment (COLA) of 3%, and salary and reclassification adjustments The salary adjustments included the positions of Administrative' Assistant, Community Services Assistant, Development Services Assistant, and Senior Administrative Assistant. The reclassifications include the position of Deputy Public Works Director to Public ''Works Director, one Community Services Secretary to Administrative Secretary, Account Clerk II to Senior Account Clerk, and 3/a Engineering Technician to full-time Assistant Engineer. The proposed salary' and benefit changes were incorporated into the proposed budget document. Additionally, it was the consensus of the City Council to approve the proposed salary and benefit changes as recommended by the Finance Committee. Resolution No. 96-53M amends the personnel rules and regulations regarding the payment of salaries, sick leave, vacations, leaves of absences, and other regulations by incorporating the proposed changes as recommended by the Finance Committee and City Council. Upon adoption, Resolution Na. 96-53M repeals Resolution No. 96-53 L in its entirety. RECOMMENDATION: It is recommended that the City Council of the City of Diamond Bar adopt Resolution No. 96 53M, LIST OF ATTACHMENTS: Staff Report Public Hearing Not X Resolution(s) Bid Specification (on file in City Clerk's office) Ordinances) Other . Agreement(s) SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? — Yes X No 2. Does the report require a majority vote? ' X Yes _ No 3. Has environmental impact been assessed? N/A _ Yes No 4. Has the report been reviewed by a Commission? N/A _ Yes No 5. Are other departments affected by the report? _`Yes X No R IEWED BY Terrence L. Belanger Linda G. MagniJE& , Teresa Arevalo City Manager Finance Director Sr. Administrative Assistant RESOLUTION NO. 96-53M RESOLUTION OF THE CITY OF DIAMOND BAR SETTING FORTH PERSONNEL RULES AND REGULATIONS REGARDING THE PAYMENT OF SALARIES, SICK LEAVE, VACATIONS, LEAVES OF ABSENCES, AND OTHER REGULATIONS THE CITY COUNCIL OF THE CITY OF DIAMOND BAR HEREBY RESOLVES, ORDERS, AND DETERMINES AS FOLLOWS: WHEREAS, the City Council has determined that it is necessary to the efficient operation and management of the City that rules and regulations be maintained prescribing sick .leave, vacation, leaves of absences, and other regulations for the officers and employees of the City; and WHEREAS, it is necessary from time to time to establish comprehensive wage and salary schedules and to fix the rates of compensation to be paid to officers and employees of the City. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Diamond Bar, California, as follows: SECTION 1. COMPREHENSIVE WAGE AND SALARY PLAN There is hereby established a Comprehensive Wage and SalaryPlan for employees of the City of Diamond Bar. The Comprehensive Wage and Salary Plan is designed to provide for a fair and efficient framework for the administration of wages and is based upon the recommendations of the City Manager. SECTION 2. SALARY'SCHEDULE Pursuant to Ordinance 21 (1989), the Diamond Bar City Council hereby establishes the salaries and the various full-time positions of the City of Diamond Bar. As of the pay period commencing on July 1, 2000, the compensation of the various classes of positions shall be as shown on Schedule A and B (attached). SECTION 3. FULL-TIME SALARY SCHEDULE GUIDELINES New employees shall be hired at the entry step or any step at the discretion of the City Manager and must successfully complete a one-year probation period. At the end of six months, the employee will be given a performance evaluation and may be eligible for the next step. Every year thereafter, employees shall be given a performance evaluation and shall move to each successive step, so long as the employee's performance is satisfactory, or above. SECTION 4. PROBATION In an effort to monitor newly hired employees, the probation period for newly hired employees is one year. RESOLUTION 96-53M Page Two SECTION 5. MILEAGE REIMBURSEMENT Private automobiles are not to be used for the City business except as authorized. The City Manager may authorize such use at the reimbursement rate equal to that set forth by the Internal Revenue Service. Payments shall be based upon the most direct route to and from the destination, and garage and parking expenses shall be paid in addition to the current rate, upon submission of paid receipts. SECTION 6. HEALTH, DENTAL, VISION, LIFE, DEFERRED COMPENSATION, LONG TERM DISABILITY AND UNEMPLOYMENT INSURANCE. All designated officials, full-time employees and designated permanent part time employees are eligible to receive group health, dental, vision, life, deferred compensation, disability insurance and unemployment insurance within the City's group insurance carrier(s), with the administrative cost and premiums paid by the City to a maximum established in Section 7, after 30 days of employment. Dependents of employees are eligible for health, dental' and vision insurance. SECTION 7. FRINGE BENEFIT PACKAGE An employee benefit program is authorized wherein all designated employees, full. -time and designated permanent part-time employees have a choice of medical and/or fringe benefits, as described in Section 6, in an amount not to exceed $675.00'a month, paid by the City. A. Employees, defined as Management shall receive an additional $30.00 per month to be applied as described in Section 6. B. All employees shall participate in the Life, Dental and Vision Insurance programs. The City shall pay the cost of the employee in addition to the benefit program described in Section 6 or Section 7(A). Monies in excess of the City's 457 Plan shall be paid off annually each December. C. All eligible employees may participate in the City's 401(A) deferred compensation plan. SECTION 8. PART-TIME EMPLOYMENT Hourly compensation for the various part-time positions shall be as set forth in Schedule B (attached). SECTION 9. STATUS OF EMPLOYMENT All employees serve under the City Manager, pursuant to Government Code Section 34856. Per Government Code Section 36506, nothing in these rules and regulations' shall be construed to provide employees with any tenure or property interest in employment. RESOLUTION 96-53M Page Three SECTION 10. PUBLIC EMPLOYEES' RETIREMENT SYSTEM - DEFERRED COMPENSATION The City of Diamond Bar shall pay the employee contribution of said employee salary to the State Public Employees' Retirement System (PERS) as deferred income. SECTION 11. PAY PERIODS The compensation due to all officers and employees of the City shall be on a bi-weekly basis: SECTION 12. PAY DAYS Warrants, checks or electronic transfers in the payment of compensation shall be made available by the City to employees and officers of the City on the Friday succeeding the close of any given pay period. In an event that pay day falls on aholiday, all warrants or checks in payment of compensation shall be made available to the City employee on the last work day preceding the holiday. SECTION 13. WORKING' HOURS AND OVERTIME A. Eight (8) hours, exclusive of lunch period, shall constitute a day's work for all full time employees. . B. The official work week of the City of Diamond Barg shall be five (5) working days of eight (8) hours each. It shall be the duty of each Department Head to arrange the work of their Department so that each employee therein'shall,not work more than five (5) days in each calendar week. The City Manager may require an employee to temporarily' perform service in excess of five (5) days per week when public necessity or convenience so requires. C Whenever an employee, other than an Management employee, shall be required to work overtime, beyond 40 hours per week, such person shall receive compensation for such overtime worked at one and one-half (1 1/2) times the regular rate of pay, provided they have completed full 40 hour work week. D. Any full time employee, other than an Management Team Member, who is required to work on an observed holiday beyond the, regular 40 hour work week, shall be entitled to pay at the rate of two (2) times the regular rate of pay provided they have worked a 40 hour work week. E. Full-time and permanent part-time employees are prohibited from working overtime without express authorization from the City Manager. RESOLUTION 96-53M Page Four F. There is nothing contained within this Section to exclude the City from implementing a 4-10 or 9-80 Plan at their options SECTION 14. ANNUAL VACATION A. A full time employee, pursuant to the below schedule, shall be entitled to a vacation, to be accrued at the appropriate hours per, pay period. Designated permanent part-time employees who are eligible for vacation time receive such at a pro -rated accrual rate based upon hours scheduled to work. YEARS OF'SER VICE VACATION ACCRUAL 1 - 5 10 days 3.08 hours 6 — 10 15 days 4.62 hours 11 & up 20days 6.15 hours B. Vacation time may be accumulated to a maximum of twenty (20) days (160 hours). Once the 160 -hour maximum accumulation is exceeded, no further vacation leave shall accrue until the employee reduces the accumulation below the maximum. The City Manager may 'approve vacation time accumulations exceeding twenty (20) days; provided the vacation hours are scheduled to be expended within one month of exceeding the maximum hours. The City Manager may also allow the vacation time, to be reduced through the pay out of vacation time. Requests for exceeding maximum accruals or ' payout should be submitted in writing to the City Manager. C. The total vacation allowance shall be computed to the nearest whole day based upon the number of full months of City service. D. In the event one or more observed holidays follow accumulated vacation leave, such days shall not be charged as vacation leave and the vacation leave shall be extended accordingly for those employees eligible for such holidays. E. An employee shall take vacation at such time during the calendar year based upon due regard to the needs of the employee's services and the work schedule. F. Vacation shall be taken during the year following which the vacation privilege has been earned. G. The time set for the vacation of the City Manager shall be subject to the approval of the City Council: H. Employees who terminate shall be paid the salary equivalent to all accrued and accumulated vacation. RESOLUTION 96-53M Page Five L All vacation requests shall be made at least ten (10) days in advance and employee's supervisor and City Manager must give prior approval. J. If an employee doesnot request time off in advance and simply does not show up for work, the City Manager may deny the use of vacation time or other benefit for the time off, and said employee is subject to disciplinary action including discharge. K. Management employees, for the purpose of accrual, shall be credited with previous municipal experience, up to five (5) years of service. SECTION 15. SICK LEAVE A. Sick leave with pay shall be accrued by frill -time employees at a rate of 3.08' hours per pay period.. Permanent part-time employees who are ,eligible for sick leave receive such as a pro -rated accrual rate based upon hours scheduled to work. B. Employees are eligible to use sick leave, as it is accrued and/or accumulated. C. Unused sick leave may be accumulated to a maximum total not to exceed 160 hours. Absence or illness may not be charged to sick .leave if not already accrued and/or accumulated. D. Each full time employee shall be paid one-half (1/2) of the unused balance of the annually accrued sick leave, accrued during a given accrual year, when the then annual accrual results in sick leave in excess of the maximum allowable accumulation of 160 hours. The sick leave payout shall only apply to the amount that is in excess of the maximum allowable accumulated amount of 160 hours. The annual accrued sick leave; over the maximum accumulation, shall be paid once a year, at the employee's current wage at the, time of payment. Said payment is to be made on the first day in December, or at such other time as the City Manager may determine, at his/her absolute discretion, as appropriate' E. Sick leave shall be allowed only in case of necessity and actual sickness or disability of the employee or dependent family members, as determined by the City Manager. In order to receive sick leave with pay, the employee shall notify the Department Head prior to or within two (2) hours after the time set for beginning daily duties. The City Manager may, if he/she deems necessary, require the employee to file a Physician's Certificate or a Personal Affidavit. r RESOLUTION 96-53M Page Six F. Sick leave shall not accrue to any employee for any month in which that employee is on unpaid leave and does not work a minimum of ten (10) eight (8) hour working days in any one month. G. If an employee does not show up for work and does not call in within two hours, the City Manager may deny use of sick leave for the unauthorized time off, and employee is subject to disciplinary action. H. Except as otherwise required by law, employees using all accumulated sick leave may be deemed to have abandoned their employment. I. After five (5) years of service, when an employee retires, resigns or terminates in good standing, that employee will be paid all accumulated sick leave at a rate of one-half (1/2) of the employee's current rate of pay at his/her date of termination. SECTION 16. BEREAVEMENT LEAVE' When circumstances are such and the City Manager determines that conditions warrant, three (3) paid bereavement leave days may be granted in the event of death of a relative of a full- time employee. "Relative" is defined as spouse, parents, children, step-children, brother, sisters, grandparents, grandchildren, half-brothers, half-sisters, aunts, uncles, to the City employee or as may be approved by City Manager. , SECTION 17. UNAUTHORIZED LEAVE If an employee does not show up for work for three consecutive work days without notifying said employee's supervisor or Department Head, said employee shall be considered to have voluntarily terminated employment with the City. SECTION 18. ON-THE-JOB INJURY Whenever a person is compelled to be absent from employment with the City on account of injury arising out of or in the course of that employee's employment as determined by the Workers' Compensation Act, the employee may elect to apply pro-rated accrued sick leave, if any, to such absence to receive compensation of an amount of the difference between the compensation received under the Workers' Compensation Act and that employee's regular pay, not to exceed the amount of the employee's earned sick leave. An employee in such instance may also elect to use any earned vacation time in like manner after sick leave is exhausted. The City will pay the employee up to three (3) days of that employee's regular salary as it relates to an on- the-job injury and if not covered by Workers' Compensation. . RESOLUTION 96-53M Page Seven SECTION 19. JURY DUTY If a full-time employee is called for jury duty, such person shall receive regular pay while actually performing jury service, however, any amount received by, such employee as "payment for services as juror shall be reimbursed to the City. All mileage paid to the employee, as a juror shall not be considered as a reimbursable item to the City. Permanent part-time employees who are eligible for jury duty receive such as a pro -rated accrual rate based upon hours scheduled to work. SECTION 20. ATTENDANCE Full time employees shall be in attendance at their work in accordance with the rules regarding hours of work, holidays, and leave. Departments shall keep attendance records of all employees. Absence of any employee without leave may result in possible disciplinary action, including discharge. SECTION 21. HOLIDAYS A. Holidays which fall on Saturday shall be observed on the proceeding Friday, and holidays which fall on Sunday shall be observed on the following Monday. Paid holidays are only for the observed days. B. The City of Diamond Bar's observed paid holidays are as follows: 1. New Year's Day (January l) 2. Washington's Birthday (observed the third Monday in February) 3. Memorial Day (observed the last Monday in May) 4. Independence Day (July 4) 5. Labor Day (observed first Monday in September) 6. Veteran's Day (November 11) 7. Thanksgiving Day 8. Day following Thanksgiving Day 9. Christmas Eve (December 24) 10. Christmas Day (December 25) 11. Two (2) Floating Holidays SECTION 22. FLOATING HOLIDAYS A. Each full time employee is allowed two (2) floating holidays (8 hours each) per calendar year, January through December. Permanent part-time employees are allowed two (2) floating holidays (6 hours each) per calendar year, January through December. B. Floating Holidays are not cumulative and must be used during the above period or said employee will lose the allocated hours. RESOLUTION 96-53M Page Eight C. Each employee must submit a request in advance, and approval must be given by the employee's supervisor and Department Head: D. A full time employee is eligible to use floating holidays as they are accrued. E. Floating Holidays may be used in lieu of sick leave only if all other benefit time has been exhausted. SECTION 23. TRAININGPLAN The City Manager and employees of the City are eligible to request specialized training in the form of symposiums, special courses, forums, etc., at the City's expense. SECTION 24. LEAVE OF ABSENCE Leave of absence without pay may only be granted by the City Manager and shall not exceed one year, except as otherwise prescribed by lave. SECTION 25. RESIGNATION An employee wishing to terminate employment in good standing shall file a written resignation with the City Manager stating the effective date and reasons for leaving, at least two (2) weeks prior to the resignation. Failure to give such notice shall mean the employee did not terminate in good standing,' unless by reason of hardship and upon that employee's request, the City Manager has waived the two-week notice requirement. SECTION 26. ANTI -NEPOTISM PROVISION A. Relatives of those listed below may not be employed anywhere in the City organization: 1. City Council Members; 2. Standing Board and Commission members; 3. Management Team Members of the City; 4. Employees of the City Manager's Department; or 5. Employees of the Personnel Department. B. The employment of a relative within a department is prohibited when they: 1. Perform joint duties; 2." Share responsibility of authority; 3.. Function in the same chain of command; and 4. Work on the same shift at the same work site. C. For business reasons of supervision, safety, security or morale, the City may refuse' to place one spouse under the direct supervision of the other spouse. s RESOLUTION 96-53M Page Nine D. For business reasons of supervision, safety, security or morale, an employer may refuse to place both spouses in the same department, division, or facility if the work involves potential conflicts of interest or other hazards greater for married couples than other persons. E. "Relative" means child, stepchild, parent, grandparent, grandchild, brother, sister, half- brother, half-sister, aunt, uncle, niece, nephew, parent -in-law, brother -in law, sister-in- law, or another individual related by blood or marriage. F. "Employee" means any person who receives a City paycheck for services rendered to the City, G. For business reasons, this sections shall; be enforced to address the marriage of employees in the City's employment, with in six (6) months of said marriage. H. Appeal of the enforcement of this section shall be in accordance to the City's grievance procedures. SECTION 27. NON-DISCRIMINATION The City. of Diamond Bar does hereby affirm to adopt and support a policy of non- discrimination with regard to all, phases of personnel recruitment, selection and appointment. The City further declares that it will not exclude from participation in, deny the benefits to, or subject to discrimination any person on the basis of race, color, sex, religious affiliation, national, origin, age or disability, thereby affirming the City of Diamond Bar's posture as an equal opportunity employer. SECTION 28. EMPLOYEE PERFORMANCE EVALUATION APPEALS PROCEDURES It is the intent of the City to offer fair and equitable appeals procedures for employee's performance evaluations. Below are the official guidelines.' A. Employee and supervisor meet to review and discuss the employee's performance evaluation. B. The employee may respond in writing to the contents of the evaluation. The employee must submit this response to the Department Head within five '(5) working days immediately following receipt of the evaluation. C. The Department Head, as the reviewing official, shall respond in writing to the employee within five (5) working days. This response becomes an official part of the evaluation. RESOLUTION 96-53M PageTen D. If the Department Head does not respond or if the employee chooses to continue to appeal following the response from the reviewing official, the employee must submit an additional written response to the Personnel Officer within five (5) working days after receipt of the reviewing official's response. E. The Personnel Officer shall review the evaluation appeal within five (5) days with the employee, supervisor and Department Bead. Every effort will be made at this level to resolve the appeal. If the Personnel Officer and City Manager are the same, the appeal shall proceed directly to the City Manager. If the Personnel Officer and City Manager are the same, the appeal shall proceed' directly to the City Manager. F. If the matter is not settled, a written appeal may be submitted to the City Manager by the employee within five (5) working days following the decision rendered in writing by the Personnel Officer. G. The City Manager shall review the appeal with the employee, supervisor, Department head and Personnel Officer. The decision shall be rendered in writing within fifteen (15) working days by the City Manager, and the decision of the City Manager shall be final. SECTION 29. POST OFFER PHYSICAL EXAMS . As a condition of an offer of City employment must successfully pass a post -offer physical and substance abuse exams and are subject to 'fingerprinting and a background investigation. The candidates being considered for employment will be sent to a City authorized physician at the City's expense. SECTION 30. EMERGENCY CALL -OUT POLICY The following Emergency Call -Out Policy shall be adhered to: A. When a full time employee or permanent part-time, other than an Management employee, is called out for a City emergency, the employee shall be ,given a minimum of two hours pay, regardless of the amount of time it takes to rectify the problem. B. The employee shall be paid overtime per Section 13. SECTION 31. ADMINISTRATIVE LEAVE Management employees are allowed two (2) days of administrative leave per fiscal year. Additional days of leave may be authorized by the City Manager, based on the number of total hours the individual works over and above 40 hours per week.' S RESOLUTION 96-53M Page Eleven A. Management employees do not receive paid overtime, and this leave is to recognize those employees who work over and above 40 hours per week. B. For purposes of the City's Personnel System, Management Employees are defined as all employees who occupy positions in the below listed classifications: Accountant II Administrative Assistant Assistant to the City Manager Associate Engineer Associate Planner City Clerk Communications and Marketing Director Communications and Marketing Coordinator Community Services Assistant Deputy City Manager Public Works Director Development Services Assistant Director of Community Services Director of Finance Public Works Supervisor Recreation Superintendent Secretary to the City Manager/Office Manager Senior Administrative Assistant Superintendent of Parks & Maintenance C. Administrative leave may not be accumulated and carried over to the following year. It must be used by June 30 of eachfiscal year. Leave may be granted in hourly increments. Requests shall be submitted to employee's immediate supervisor for approval, then forwarded to the City Manager for approval. Administrative leave will be authorized at the convenience of the City and the work schedule. SECTION 32. MEDICARE Pursuant to Revenue Billing 86-68 of the Internal Revenue Code, all employees hired after March 31, 1987 will have 1_.45 percent of their base salary deducted from their paycheck to be paid to Medicare. The City will match the 1.45 percent as mandated bylaw. SECTION 33. IMMIGRATION REFORM AND CONTROL ACT OF 1986 i In compliance with the Immigration Reform and Control Actof 1986, all new employees must verify identity and entitlement to work in the United States by providing required documentation. i RESOLUTION 96-53M Page Twelve SECTION 34. EXTENDED BENEFITS - COBRA The Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA) provides for the continuation of health care coverage to certain employees who terminated employment and beneficiaries of employees who die, become disabled or are divorced. Employees become eligible for continued coverage upon termination of service, whether voluntary or not (other than termination for gross misconduct), retirement or reduction in hours- worked. For these employees and their dependents, continued coverage is available for the time period set forth by law, at their expense. SECTION 35. TUITION REIMBURSEMENT Subject to Council fiscal year budget authorization, each employee shall be entitled to reimbursement in the amount of $500 per fiscal year, for college -level or university -level educational courses (including tuition and related books), which have been approved by the personnel Officer or his/her designate as being job-related and of value to the City. Reimbursement under this Section is contingent upon the verification of the attainment of a letter grade of "C" or better, or in those cases where no letter grade is given, verification of completion of the course with a "Pass" or, "Credit" grade and submittal of a receipt for registration bearing the name of the course, for which reimbursement' is being requested. In the case of reimbursement for books for any approved/verified course; a syllabus, course reading list or course outline showing the book as being required for the course, plus a receipt bearing the title of the book shall be submitted. SECTION 36. PART TIME EMPLOYEES' RETIREMENT retirement system, under Social Security (OASDI). An employee's cont will be covered l e Effective July 1, 1991, part time, seasonal and temporary employees contribution rate shall. be 6.2% on wages up to the maximum provided by law (up to $72,600.) The employer's tax rate is the same. Election workers and emergency workers are excepted from coverage, under this section. SECTION 37. SEVERABILITY The City Council declares that, should any provision, section, paragraph, sentence, or work of this Resolution be rendered or declared invalid by any final Court action in a court of competent jurisdiction, or by reason of any preemptive legislation, the remaining provisions; sections, paragraphs, sentences, and words of this Resolution shall remain in full force and effect. SECTION. 38 Resolution No. 96-53 L is hereby repealed in its entirety. ` - Schedule CITY OF DIAMOND BAR SALARY RANGES BY POSITION FY 2000-2001 - - - Revised 071D1100 - 9663M - JOB TITLE A B C D E F G Receptionist 834 9.11 9.57 10.05 10.55 11.08 11.63 12.21 1,579.42 1,658.40 1,741.32 1,828.38 1,919.80 - 2,015.79 2,116.58 18,953.10 19,900.75 20,895.79 21,940.58' 23,037.61 24,189.49 25,398.97 Jr. Clerk Typist 967 10.54 11.06 11.62 12.20 12.81 13.45 14.12 1,826.47 1,917.80 2,013.69 2,114.37 2,220.09 2,331.10 2,447.65 21,917.70 23,013.58 24,164.26 25,372.47 26,641.10 27,973.15 29,371.81 Clerk Typist 1037 11.12' 11.67 12.26 12.87 13.51 14.19, 14.90 1,926.98 2;023.33 ' 2,124.49 2,230.72 2,342.26 2,459.37 2,582.34 23,123.75 24,279.94 25,493.93 26,768.63 28,107.06 29,512.41 30,988.03 Records Coordinator 1037 11.12 .11.67 12.26 12.87 13.51 14.19 14.90 1,926.98 2,023.33 2,124.49 2,230.72 2,342.26 2,459.37 2,582.34 23,123.75 24,279.94 25,493.93 26,768.63 28,107.06 29,512.41 30,988.03 Transportation 1037 11.12 11.67 12.26 12.87 13.51 14.19 14.90 Clerk 1,926.98, 2,023.33 2,124.49 2,230.72 2,342.26 2,459.37 2,582.34 23,123.75 24,279.94 25,493.93 26,768.63 28,107.06 29,512.41 30,988.03 Community Services 1141' 12.22 12.83 13.48 14.15 14.86 15.60 16.38 Coordinator 2,118.78 2,224.72 2,335.96 .2,452.75 2,575.39 2,704.16 2,839.37 25,425.37 26,696.64 28,031.47 29,433:05 30,904.70 32,449.93 34,072.43 Secretary 1141 12.22 12.83 13.48 14.15 14.86 15.60 16.38 2,118.78 2,224.72' 2,335.96 2,452.75 2,575.39 2,704.16 2,839.37 25,425.37 26,696.64 28;031.47 29,433.05 30,904.70 32,449.93 34,072.43 Account Clerk H 1141 12:22 12.83 13.48 14.15 14.86 15.60 16.38 2,118.78 2,224.72 2,335.96 2,452.75 2,575;39 2,704.16' 2,839.37 25,425.37 26,696.64 28,031.47 29,433.05 30,904.70 32,449.93 34,072.43 Parks Maintenance 1203 12.89 13.54 14.21 14.92 15.67 16.45 17.28 Worker II 2,234.68 2,346.41; 2,463.73 2,586.92. 2,716.26 2,852A8 2,994.68 26,816.13 28,156.93 29,564.78 31,043.02 32,595.17 34,224.93 35,936.17 Administrative 1257 13.47 14.15 14.85 15.60 16:38 17.19 18.05 Secretary 2,335.13 2,451.88 2,574.48 2,703.20 2,838.36 2,980.28 3,129.30 28,021.54 29,422.62 30,893.75 32;438.44 34,060.36- 35,763.38 37,551.54 Senior Account 1257 13.47 14.15 14.85 15.60 16..38 17.19 18.05 Clerk 2,335.13 2,451.88 2,574.48 2,703.20 2,838.36 2,980.28 3,129.30 28,021.54 29,422.62 30,893.75 32,438.44 34,060.36 35,763.38 372551.54 Senior Administrative 1365 14.20 14.91 15.65 16.44 17.26 18.12 19.03 Secretary' 2,461.20 2;584.26 2,713.47 2,849.15 2,991.60 3,141.18 3,298.24 29,534.38 31,011.10 32;561.66 34,189.74 35,899.23 37;694.19 39,578.90 Code Enforcement 1437 15.40 16.17 16.98 17.83 18.72 19.66 20.64 Officer 2,670.04 2,803.54 2,943.72 3,090.91 3,245.45 3,407.73 3,578.11 32,040.51 33,642.54 35,324.67 37,090.90 38,945.44 40,892.72 42,937.35 Recreation Specialist 1437 15.40 16.17 16.98 17.83- 18.72 19.66 20.64 2,670.04 2,803.54'- 2,943.72 3,090.91- 3,245.45 3,407.73 3,578.11 32,040.51 33,642.54 35,324.67 37,090.90 38,945.44 40,892.72 42,937.35 Assistant City Clerk 1437 15.40 16.17 16.98 17.83 18.72 19.66 20.64 2,670.04 2,803.54 2,943.72 3,090.91 3,245.45 3,407.73 3,578.11 32,040.51 33,642.54 35,324.67 37,090.90 38,945.44 40,892.72 42,937.35 Management 1519 16.28 - 17.09 17.95 18.85 19.79 20.78 21.82 Information System 2,821.93 2,963.03 3,111.18 3,266.74 3,430.08 3,601.58 3,781.66 (MIS) Technician 33,863.21 35,556.37 37,334.19 39,200.89 41,160.94 43,218.99, 45,379.94 u -.. - ScheduleA CITY OF DIAMOND BAR SALARY RANGES BY POSITION FY 2000-2001 - Remsed 07/01/00. JOBTITLE A B C D E I G Community Services 1635 17.52 18.39 19.31 20.28 2129 22.36 23.47 Assistant 3,036.25 3,188:07 3,347.47 3,514.84 3,690.59 3,875.12 4,068.87 36,435.06 38,256.81 40,169.65 42,178.13 44,287.04 46,501.39 48,826.46 Development Services 1635 17.52 18;39 19.31 20.28 21.29. 22.36 23.47 Assistant 3,036.25 3,188.07 3,347.47 3,514.84 3,690.59 3,875.12 4,068.87 36,435.06 38;256,81 40,169.65 42;178.13 44,287:04 46,501.39 48,826.46 Administrative 1635' 17.52 . 18.39 19.31 20.28 21.29 22.36 23.47 Assistant 3,036.25 3,188.07 3,347.47 3,514.84 3,690:59 3,875.12 4,06837 36,435.06 38,256.81 40,169:65 42,178.13 44,287.04 46,501.39 48,826;46 Assistant Engineer 1635 17.52 18.39 19.31 20.28 21.29 22.36 23.47 3,036.25 188.07 3,347.47 3;514.84 3,690.59 3,875.12 4,068.87 36,435.06 38,256.81 40,169.65 42;178.13 44,287.04 46,501.39 48,826.46' Assistant Planner 1635 17.52 18.39 19.31 20.28 21.29 22.36 23.47 3,036.25 3,188.07 3,347.47 3,514.84 3,690.59 3,875.12 4,068.87 36,435.06 38,256.81 40,169.65 42,178:13 44,287.04 46,501.39 48,826.46 Accountant H 1635 17.52 18.39 19.31 20.28 21.29 22.36 23.47 3,036.25 3,188.07 3,347.47 3,514.84 3,690.59 3,875.12 4,068.87 36,435.06 38,256.81 40;169.65 42,178.13 44,287.04 46,501.39 48,826.46 Public Works 1635 17.52 18.39 19;31 20.28 21.29 22.36 23.47 Supervisor 3,036.25 3,188.07 3,347.47 3;514.84 3,690.59 3,875.12 4,068.87 36,435.06 38,256.81 40,169.65 42,178.13 44,287.04 46,501.39 48,826.46 Senior Administrative 1752 18.83 19.77 20.76 21.80 22.89 ` 24.03 25.23 Assistant 3,263.97 3,427.17 3,598.53 3,778.46 3,967.38 4,165.75 4,374.04 39,167.68 41,126.07 43,182.37 45,341.49 47,608.56 49,988.99 52,488.44 Sec to the City Mgr/ 1890 20.25 21.26 22.33 23.44 24.62 25.85 27.14 Office Manager 3,510.17 3,685.68 3,869.97 4,063.47 4,266.64 4,479.97 4,703.97 42,122.09 44,228.19 46,439.60 48,761.58 51,199.66 53,759.64 56,447.63 Communications & 1897 20.25 2126 22.33 23.44 24.62 25.86 27.14 Marketing Coord. 3,510.17 3,685.68 3,869.97 4,063.47 4,266.64 4,479.97 4,703.97 42,286.40 . 44,400.72 46,620.75 48,951.79 51,399.38 53,969.35 56,667.82 Assistant to the 1935 20.33 21.35 22.41 23.53 24.71 25.95 27.24 City Manager 3,523.87 3,700.06 3,885.06 4;079.32 4,283.28 4,497.45, 4,722.32 42,286.40 44,400.72 46,620.75 48,951.79 51,399.38 53,969.35 56,667.82 Superintendent of '. 1897 20:33 21.35 , 22.41 23.53 24.71 25.95 27.24 Parks/Maintenance 3,523.87 3,700.06 3,885.06 4,079.32 4,283:28 4,497.45 4,722.32 42,286.40 44,400.72 46,620.75 48,951.79 51,399.38 53,969.35 56,667.82 Senior Accountant 1897 20.33 21.35 22.41 23.53 24.71 25.95 27.24 3,523.87 3,700.06 3,885.06 4,079.32 4,283.28 4,497.45 4,722.32 42,286.40 44,400.72 46,620.75 48,951.79 51,399.38 53,969.35 56,667.82 Associate Planner 1987 121.29 22.36 23.48 24.65 25.88 27.18 28.54 3,690.97 3,875.52 4,069.30 4,272.76 4,486.40 4,710.72 4,946.26 44,291.70 - 46;506.28 48,831.60 51,273.18 53,836.83 56,528.68 59,355.11 Associate Engineer 1987 21.29 22.36 23;48 24.65 25.88 27.18 28.54 3,690.97 3,875.52 4,069.30 4,272.76 4,486.40 4,710.72 4,946.26 44,291.70 46,506.28 48,831.60 51,273.18 53,836.83 56,528.68 59;355.11 -.. - - Sch.d.IoA CITY OF DIAMOND RAR SALARY RANGES BY POSITION FY 2000-2001 - IZ.Vmd 07101100 - JOB TITLE A g C D E F G Recreation 1987 - 21.29 22.36 23.48 24.65 25.88 27.18 28.54 Superintendent 3,690.97 3,875.52 4,069.30 4,272.76 4,48.6.40 4,710,72 4,946.26 44,291.70 46,506.28 48,831.60 51,273.18 53,836.83 56,528.68 59,355.11 Assistant to the 1987 21.29 22.36 23.48 24.65 25.88 27.18 28.54 City Manager 3,690.97 3,875.52 4,069.30 4,272.76 - 4,486.40 4,710.72 4,946.26 44,291.70 46,506.28 48,831.60 51,273.18 53,836.83 56,528.68 59,355.11 Senior Planner 2136 22.89 24.04 25.24 26.50 27.82 29.22 30.68 3,967.80 4,166.19 4,374.50 4,593.22 4,822.88 5,064.03 5,317.23 47,613.56 49,994.24 52,493.95 55,118.65 57,874.58 60,768.31 63,806.73 Senior Engineer 2136 22.89 24.04 25.24 26.50 27.82 29.22 30.68: 3,967,80 4,166.19 4,374.50 4,593.22 4,822.88 5,064.03 5,317.23 47,613.56 49,994.24 52,493.95 65,118.65 57,874.58 60,768.31 63,806.73 Communications 2319 24.85 26.09 27.39 28.76 30.20 31.71 33.30 Marketing Director 4,306.75 4,522.09 4,748.20 4;985.61 .5,234.89 5,496.63 5,771.46 51,681.04 54,265.09 56,978.35 59,827.27 62,818.63 65,959.56 69,257.54 City Clerk 2319 24.85 26.09 27.39 28.76 30.20 31.71 33.30 4,306.75 4,522.09 4,748.20 4,985.61 5,234.89 5,496.63 5,771.46 51,681.04 54,265.09 56,978.35 59,827.27 62,818.63 65,959.56 69,257.54 Community Services 2571 27.55 28.93, 30.37 31.89 33.49 36.16 36.92 Director 4,775,39 5,014.16 5,264,87 5,528.11 5,804.52 6,094.75 6,399.48 57,304.72' 60,169.95 63,178.45 66,337.37 69,654.24 78,136.95 76,793.80 Finance Director 2571 27.55 28.93 30.37 31.89 33.49 35.16 36.92 41775.39 5,014.16 5,264.87 5,528.11 5,804.52 6,094.75 6,399.48 57,304.72 60,169.95 63,178.45 66,337.37 69,654.24 73,136.95 76,79330 Deputy Public Works 2571 27.55 28.93 3@37 31.89 33.49 35.16 36.92 Director 4,775.39 5,014.16 5,264.87 5,528.11 5,804,52 6,094.75 6,399.48 57,304.72, 60,169.95 63,178.45 66,337.37 69,654.24 73,136.95 76,793.80 Comma Development 2985 31.99 33.59 35,27 37.03 38.88 40.83 42.87 Director 5,544:81 5,822.05 6,113.15 6,418.81 6,739.75 7,076.74 7,430.57 66,537.69 69,864.58 73,357.81 77,025.70 80,876.98 84,920.83 89,166.87 City Eng"lic 2985 31.99 33.59 35.27 37.03 38.88 40.83 42.87 Works Director 5,544.81 5,822.05 6,113.15 6,418.81 6,739.75 7,076.74 7,430.57 66,537.69 69,864.58 73;357.81 77,025.70 80,876.98 84,920.83 89,166.87 Deputy City Manager 3172 33.99 35.69 37.48 39.35 41.32 43.39 45.55 5,892.25 6,186.86 6,496.20 6,821.01 7,162.06 7,520.16 7,896.17 70,706.95 74,242.30 77,954.41 81,852.13 85,944.74 90,241.98 94,754.08 City Manager * 3468 41.35 43.42 45.59 47.87 50.26 52.78 55.42 7,167.85 7,526.24' 7,902.55 8;297.68 8,712.56 9,148.19 9,605.60 86,014.17 90,314.88 94,830.63' 99,572.16 104,550.76 109,778.80 115,267.22 CITY OF DIAMOND BAR SALARY RANGES BY POSITION PY 2000-2001 PART TIME/ HOURLY Revised 07/01 /00 Comm. Svcs Worker 515 5.98 6.14 6.29 6.45 6.61 6.78 6.94 Comm. Svcs Leader 1 537 6.34 6.91 7.49 8.06 8.63 9.20 9.77 Comm. Svcs Leader H 753 8.06 8.63 9.20 9.77 10.35 10.94 11.51 Intem)Part-Time 753 8.06 8.63 9.20 9.77 10.35 10.94 11.51 Parks Mtce Helper 753 8.06 8.63 9.20 9.77 10.35 10.94 11.51 Comm. Svcs Coordinator 1222 12.22 12.83 13.48 14.15 14.86 15.60 16.38 Engineering Aide 1343 13.47 14.14 14.85 15.59 16.38 17.19 18.06 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Honorable Mayor and Members of the City Council MEETING DATE: June 20, 200Q REPORT DATE: June 15, 2000 FROM: Terrence L. Belanger, City Manager TITLE: Award of Street Maintenance,Services Contract to MCE Corporation. SUMMARY: As of June 30, 2000, the existing Street Maintenance Services contract will expire - with Charles Abbott Associates. On March 7, 2000, the Department of Community and Development Services — Public Works Division, distributed a Request for Proposals for the Street Maintenance Services Contract for the City of Diamond Bar. Four proposals were received on April 12, 2000 from MCE Corporation, Charles Abbott Associates, Excel Paving, Inc. and Berryman & Hennigar. In guaranteeing a high level, timely and cost effective street maintenance program while adhering to the budget, staff recommends that MCE Corporation is the recommendedmost qualified and responsible proposer. RECOMMENDATION: That the City Council award a five-year Street. Maintenance Services Contract (FY 2000-01 to FY 2004-05) to MCE Corporation. LIST OF ATTACHMENTS: X Staff Report Public Hearing Notification _ Resolution(s) _ Bid Specification x Agreement(s) _ Other: EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed -KYes No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environrnental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? NIA _ Yes _ No Which, Commission? 5. Are other departments affected by the report? N/A _ Yes _ No REVIEWED BY: Terrence L. Belanger J es DeStefano Da G iu City Manager Deputy City er Deputy Director of Public Works CITY COUNCIL REPORT AGENDANO.: MEETING DATE: June 20, 2004 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT Award of Contract for Street Maintenance Services to MCE Corporation. ISSUE STATEMENT Consideration of a street maintenance services contract with MCE Corporation. RECOMMENDATION That the City Council award a five-year Street Maintenance Services Contract,. to MCE Corporation. FINANCIAL SUMMARY Each year, the City's annual budget allocationn reflects the level of service in roadway maintenance, right-of-way maintenance, marking and signing maintenance, storm drain maintenance and vegetation control. The proposed budget for Fiscal Year 2000-2001 is as follows: Roadway Maintenance: $300,000.00 Right -of -Way Maintenance: $ 30, 000.04 Marking & Signing Maintenance: $ 90,000:00 Storm Drain Maintenance: $ 7,500.00 Vegetation Control: $ 56,000.00 All work activities associated with street maintenance services will be assigned to these accounts and the anticipated work ;program for Fiscal Year 2000-2001 will not exceed the budgeted amounts. BACKGROUND/DISCUSSION On July 1, 1995, the City has contracted its street maintenance services to ,Charles Abbott Associates for a five-year period (7/1/95 — 6/3/00). The street maintenance services includes activities such as routine and emergency street repairs, pothole patching, catch basin cleaning, storm patrol/debris cleanup, curb and gutter and sidewalk patching and repairs, pavement striping, signing and curb markings. On August 19 1997, the City Council approveda contract Y amendment with Charles Abbott Associates to incorporate vegetation control, bus stop shelter inspection and street tree watering services into the Street Maintenance Program. On March 7, 2000;: the Department of Community and Development Services Public Works Division, distributed a Request for Proposal for the Street Maintenance Services Contract for the City of Diamond Bar. Four proposals were received on April 12 2000 from NICE Corporation, Charles Abbott Associates, Excel Paving, Inc. and Berryman & Hennigar: The selection committee, comprised of Deputy City Manager, Deputy Director of Public Works, director of Community Services, Public Works Supervisor, and the Associate Engineer reviewed all four proposals and selected two funis (CAA and MCE) for interview and further evaluation. Upon completion of the interviews, company's approach to work, field visits, reference checks and continued discussion amongst the selection committee, it was determined that MCE Corporation would best provide the high level, timely, and cost effective street maintenance services while adhering to the budget. Since 1984 MCE Corporation has provided municipal services to various municipalities including Dublin, West Hollywood, Emeryville, Lafayette, Chino Hills and recently Brentwood. MCE Corporation provided the lowest overall bid prices for the requested Diamond Bar services and is an experienced provider of street maintenance services (Please see Attachment "A"). Concurrently, the committee analyzed all options that could be employed to augment the overall professional capabilities and to provide high quality, timely level of service. Staff has concluded and recommends aprogram incorporating contracted servicesalong with "In -House' City personnel. An expansion of service to the community can be achieved by utilizing the cost savings from'a reduction of the administative overhead costs charged by service contractors and applied to a two person in-house crew. The most logical avenue is to provide some of these activities with an In -House crew.' In order, to quantify; and evaluate an In -House crew's potential, staff has completed a comparison of the current work prograni versus an In -House crew. (Please see Attachment "B"). An In -House crew (proposed (1) one-man crew — to be provided by our current Public Works Supervisor, and (1) two-man crew — to be recruited) would be able to ,provide the day-to-day maintenance services such as: hand patching for potholes, sidewalks, curb and gutters, traffic control, site review and inspections, sign removal and replacement and installations, sidewalk and curb and gutter grindings, general litter and debris pick-up, and general right-of-way maintenance. All specialty work such as asphalt/concrete pavement: removaUreconstruction, vegetation control and striping/markings will be provided by MCE DICE Corporation is ready to provide street maintenance services effective July 1, 2000. Should the City Council approve the proposal, staff would immediately commence a recruitment process for two street maintenance workers. MCE Corporation has agreed to provide a 2 -man crew for an interim; period. Thereafter a specific work program/plan for FY 20004,01 will be finalized jointly to ensure a continuing and increased quality of work program and adherence to our budget. The initial startup costs (salaries, signs, equipment, truck; and maintenance yard improvements) are estimated at $215,000. MCE has estimated the annual street maintenance program cosi at 2 V ` O O O O NN �n -, M Q 0 O yr N 0 0 d 0 m N..f 0 0 0 +n O C O N N O^ o0 m O O O O h C, q O C h _O h M O S S O h Q O S N O O O ul "0 0 N^ , VI Q 0 0:. O O 0 O R m O 'C O Oi S O O OO S N O O C''= V1 N f R O h 0 0 --O O O oo N 00 m S m :. O C C G V o0 }O R O O N .7 C m M O� O N O G c m O N O N Q M Q N O N ui N N O+ O .Q. q m. � Vi V3 � 06 � b m H � .-: Q � Q Q H. 00 N Q N ao 69 h 69 69 49 . W r h N1 .•: ? 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O E Uwwp F p II w w m ww wwww www]- w a � ¢aa�. w mPy C4 CA C7 rA a C7 pww �wzz �wF z ¢ o ZUCZ°"a as V pa� aa� ¢ 000 O Zaapaa�aa agww w ary m ZFw�?w ..a�c2� t7V w cr W % w` awwwE. asaaa Ow�� www �`a wz >w�F wi O F } S U z 473 d¢yry _ U F- A7�zzt� w DU ..U["' QE p{x� (40 V) p"FF W COrn OO�Fz3 W p0 }F0.a FzuA F }� Q s W �=C7UUGKCw a UCL w��a cK aI%m� 33 '�i�7j FLS, A 0 ^���.�?Q¢� ayUmm dFdco W vU V Uz O p�° aa:apq OO FFy��� w�0.�000va.iQcL 00zFwwQ�gzdOF333 W O 007 aG 3 m 4O.n•, /�V � a0� fig A zzz wc3'n A V' occ] �Ot- oom x v� 4w �'� � yr � � U. 'W v7 U �°..v fn V3 U i I® STREET MAINTENANCE SERVICES. AGREEMENT THIS AGREEMENT is made as of June 20. 2000 by and between the City of Diamond Bar, a municipal corporation ("City") and MCE Corporation ("Contractor"). RECITALS A. City desires to utilize the services of Contractor as an independent contractor to provide street maintenance services to City as set forth in Exhibit "A" City's Request for Proposal, including all it's appendices. B. Contractor represents that it is fully qualified to perform such street maintenance services by virtue of its experience, licensing and the training, education and expertise of its principals and employees. NOW THEREFORE, RE, in consideration of. performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: 1 Contractor's Services. A. Scope of Services. The nature and scope of the specific services to be performed by Contractor are as described in Exhibit "A" and Exhibit "B" - Contractor's Proposal, including Work program for Fiscal Year 2000-2001 (to be annually determined by the City). B. Leel of Services/Time of Performance. The level of and time of the specific services to be performed by Contractor are as set forth in Exhibits "A" and "B." C. Additional or Other Services. Any propose changes in the work to be performed under this Agreement shall be made only by written amendment to this Agreement. Contractor is not authorized to undertake any work which would result in costs, expenses, or fees in excess of the costs contained in Exhibit "A" without the express written approval of the City Manager. Should the City require the Contractor to provide additional services beyond the Scope of Work described in Exhibit"A' for services not specifically described therein, the rates and quantities shall be negotiated between the City and Contractor. 2. Term of Agreement. This Contract shall take effect July 1, 2000, and shall continue until June 30, 2005, with the option, at the City's sole discretion, to award multiple years upon successful demonstration of exemplary contract performance, unless earlier terminated pursuantto the provisions herein. However, this contract will be subject to annual reviews prior to commencement of work for the following year. This review will evaluate work performed and level of service provided. Renewal is at the City's discretion 3. Compensation, City agrees to compensate Contractor for each service which Contractor performs to the satisfaction of City in compliance with the schedules set forth in Exhibit "A", Exhibit "B" and Exhibit «C„ 4. General Terms and Conditions. In the "event of any inconsistency between the provisions of this Agreement and Contractor's proposal, the provisions of this Agreement shall control. a) Time is of the Essence — Contractor agrees to perform the services and deliver the work products provided for herein in strict accordance with any schedules set forth by the City. 1 Page b) License: Standard of Care — Contractor represents and agrees that all personnel engaged by the Contractor in performing the services are and shall be fully qualified and are authorized or permitted under Federal, State, and local law to perform such services. Contractor represents and wan -ants to the City that it has all licenses, permits, qualifications, and approvals required to provide the services and work required to be performed by this Agreement. (i) Contractor further represents and warrants that it shall keep in effect an such licenses, permits, and other approvals during the term of this Agreement. Notwithstanding any other provision of this Agreement, Contractor shall have in full force and effect on or before July 1, 2000 and maintain in effect during the term of this Agreement, a Class A License (General Engineering Contractor). Contractor shall perform the services under this Agreement in a skillful and competent manner and in the manner and. according to the standards observed by a competent practitioner of the work in which Contractor is engaged. (ii) Services provided to The City pursuant to this Agreement shall be provided in a first class and workmanlike manner conforming to the standards of quality normally provided in the field. The contractor shall be responsible to the City for any errors or omissions in the performance of work pursuant to this Agreement. Should any errors caused by the Contractorbe found in such services or products, Contractor shall correct the errors at no additional charge to the City by redoing the work and/or revising the work product(s) called for in the Scope of Work to eliminate the errors. c) Subcontracting'Subject to Approval — Contractor may not subcontract any portion of the work to other persons or contractors unless expressed written approval from the City is received. d) Administration — This Agreement will be administered by the City Manager or his designee. The City Manager or his designee shall be considered the Project Administrator and shall have the authority to act for the City under this Agreement. The City Manager or his designee shall represent the City in all matters pertaining to the services to be rendered pursuant to this Agreement. e) Progress — Contractor is responsible to keep the City Manager and/or his duly authorized designee informed on a 'regular basis regarding the status and progress of the work, activities performed and planned, and any meetings thathave been scheduled or are desired. f) The City's Rights to Employ Other Contractors — The City reserves the right to employ other contractors m, connection with the suhJect matter of the Scope of Work. It is understood by the City that the rights reserved by this paragraph pertain to the City aggregating various street maintenance and repair work, such as area paving, into one project and separately bidding and awarding a contract for that project. Contractor's Records — Contractor shall keep records and invoices in connection with its work to be, performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs: incurred under this Agreement. All such records shall be clearly identifiable. Contractor shall allow a representative of the City during normal business: hours to examine, audit, and make transcripts or copies of such records. Contractor shall allow inspection of all work, data, documents, proceedings, and 2 Page activities related to the Agreement for a period of five (5) years from the date of final payment under this Agreement. 5. Addresses. City: City Manager Contractor: Maynard Crother City ofDiamond Bar MCE Corporation 21660 East Copley Drive 6515 Trinity Court Suite 100 Dublin, CA 94568 Diamond Bar, California 91765-4177 6. Status as Independent Contractor: A. Contractor is, and shall at all times remain as to City, a wholly independent contractor. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor's; employees, except as set forth in this Agreement. Contractor shall not, at any time, or, in any manner, represent that it or any of its 'agents or employeesare in any manner agents- or employees of City. Except as specified in writing by the City, Contractor shall have no authority, expressed or implied, to act on behalf of the City, and Contractor `shall have no authority, expressed or implied, to incur any obligation or liability against the City. B. Contractor agrees to pay all required taxes on amounts paid to Contractor under this Agreement, and to indemnify and. hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Contractor and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Contractor, then Contractor agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Contractor shall fully comply with the workers' compensation law regarding Contractor and Contractor`s employees. Contractor further agrees to indemnify and hold City harmless from any failure of Contractor to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6; 7. Standard of Performance. Contractor shall perform all work to the highest professional standards and in a manner reasonably satisfactory to the City Manager or the City Manager's 8. Indemnification. Contractor is skilled in the professional calling necessary to perform the services and duties agreed to be performed under this Agreement, and City is relying upon the skill and knowledge of Contractor to perform those services and duties. To the fullest extent permitted by law, Contractor hereby agrees, at its sole cost and expense, to defend, protect, indemnify, and hold harmless the City of Diamond Bar and its elected officials, officers, attorneys, agents, employees, volunteers, successors, and assigns (collectively "Indemnitees") from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith, arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to any act, failure to act, error, or omission of Contractor or any of its 3 Page officers, agents, servants, employees, subcontractors, materialmen, suppliers or their officers, agents, servants or employees, arising or claimedto arise, directly or indirectly, out of, in connection with, resulting from, or related to this Agreement or the performance or failure to perform any term, provision, covenant, or condition of the Agreemcut, including this indemnity provision. This indemnity provision is effective regardless of any prior, concurrent, or subsequent active or passive negligence by Indemnitees and shall operate to fully indemnify Indemnitees against any such negligence. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. Payment is not required as'a condition precedent to an Indemnitee's right to recover under this indemnity provision, and an entry of judgment against an Indemnitee shall be conclusive in favor of the Indemnitee's right to recover under this indemnity provision. Contractor shall pay Indemnitees for any attorneys fees and costs incurred in enforcing this indemnification provision. Notwithstanding the foregoing, nothing in this instrument .shall be construed to encompass (a) Indemnitees' sole negligence or willful misconduct to the limited extent that the underlying Agreement is subject to Civil Code § 2782f a) or (b) the ,contracting public agency's active negligence to the limited extent that the underlying Agreement is subject to Civil Code § 2782(6). This indemnity is effective without reference to the existence or applicability of any insurance coverages which may have been required under the Agreement or any additional insured endorsements which may extend to Indemnitees. Contractor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Contractor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees. In the event there is more than one person or entity, named in the Agreement as a Contractor, then all obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several. 9. Insurance. Contractor shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, withan insurance, company admitted to do business in California and approved by the City (1) a policy or policies of broad form comprehensive general liability insurance with minimum limits of $1,000,000.00' combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Contractor, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of Sl;.D0"0`0:00; (3) automotive liability insurance, with minimum combined single limits coverage of $lx>000;000.faQ; and (4) worker's compensation insurance with a minimum limit of $1,000,OQ{i 00 *ft 4004M wired bylaw, whichever is greater. City, its officers, employees, attorneys, and`voluntee%a , Se named as additional insureds on the policy(ies) as to comprehensive general liability, property dwrifte, and automotive liability. The policy (ies) as to comprehensive general liability, property damage, automobile liability, and professional liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. A. All insurance policies shall provide that the insurance coverage shall not be non - renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof. Contractor agrees that it will not cancel, reduce or otherwise modify the insurance coverage. B. Contractor agrees that if it does not keep the insurance in full force and effect, and such insurance is available at a reasonable cost, City may take out the necessary insurance and pay 4 Page .. B Contracto that if 't d t k ` th . r agrees i oes no cep a insurance m full force and effect, and such insurance is available at a reasonable cost, City may take out the necessary insurance and pay the premium thereon, and the repayment thereof shall be deemed an obligation of Contractor and the cost of such insurance may be deducted, at the option of City, from payments due Contractor. C. Contractor shall submit to City (1) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, and (2) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less that one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement". 10. Confidentiality. Contractor in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Contractor covenants that all data, documents, discussion, or other information developed or received by Contractor or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contractor without written authorization' by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Contractor's covenant under this section shall survive the termination of this Agreement. 11. Ownership of Materials. All materials provided by Contractor in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. 12. Conflict of Interest. A. Contractor covenants that it presently has no interest and shall not acquire any interest, director or indirect, which may be affected by the services to be performed by Contractor under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Contractor further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Contractor shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. Further, the Contractor or its employees may be subject to the provisions of the California Political Reform Act of 1974 (the "Act), which (1) requires such persons to disclose financial interest that may forseeably be materially affected by the work performed under this Agreement, and (2) prohibits such persons from making, or participating in making, decisions that will forseeably financially, affected such interest.If subject to the Act, the Contractor shall conform to all requirements of the` Act. Failure to dol so constitutes a material breach and is grounds for termination of this Agreement by the City. B. Contractor covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendors) of hardware or software to .City as a result of the performance of this Agreement. Contractor's covenant under this section shall survive' the termination of this Agreement. 13. Termination. City may terminate this Agreement with or without cause upon thirty (30) days written notice to Contractor. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Contractor for services satisfactorily completed and approved prior to the effective date of termination. Immediately upon receiving written notice of termination, Contractor shall discontinue performing services. Contractor may terminate this Agreement; or any program or service provided hereunder, at least ninety (90) days in advance of such termination. If this Agreement is terminated by the Contractor, the Contractor shall be compensated for services satisfactorily completed and approved prior to the effective date of termination'. A. Breach of Agreement — If the Contractor defaults in the performance of any of the terns or conditions of this Agreement, it shall have ten (10) days after service upon it of written notice of such default in which to cure the default by rendering a satisfactory performance: In the event that the Contractor fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled by law, in equity, or under this Agreement. The failure of the City to object to any default in the performance of the terms and conditions of this Agreement shall not constitute a waiver of either that tern or condition or any other term or condition of this Agreement. B. Mediation -- Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof; shall be referred by the parties hereto for mediation. A third party, neutral mediation services shall be selected, as agreed upon by the parties and the costs and expenses thereof shall be borne equally by the parties hereto. In the event the parties are unable to mutually agree upon the mediator to be selected hereunder, the City Council shall select such a neutral, third party mediation service and the City,Council's decision shall be final. The parties agree to utilize their good faith efforts to resolve any such dispute or controversy so submitted to mediation. It is specifically understood and agreed by the parties hereto that referral of any such dispute or controversy, and mutual good faith efforts to resolve the same thereby, shall be conditions precedent to the institution of any action or proceeding, whether at law or in equity with respect to any such dispute. or controversy. 14. Provision of Personnel, Instruments and Office Space. Contractor .represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Contractor or under it supervision,and all personnel engaged in the work shall be qualified to perform such services. Contractor reserves the right to determine the t assignment of its own employees to the performance of Contractor's services under this Agreement, but City reserves the right, for good cause, to require Contractor to exclude any employee from performing services on City`s premises. A. Contractor shall provide a person designated as the Lead Worker/Foreman part of the Two-man Crew to assume the responsibility for the day to day work,, performing miscellaneous street maintenance and repair activities and act under the direction of the City. B. Contractor shall provide office space, furniture, telephone, and supplies (including but not limited to all necessary materials such as tack, asphalt, concrete, delineators, barricades, brooms, shovels, tampers, etc. required to perform the services under this Agreement) at a location or work site within the corporate boundaries of the City of Diamond Bar for the street maintenance related work. The office shall be accessible to the City: C. Contractor shall make every reasonable effort to maintain the stability and continuity of their staff assigned to perform the services required by this Agreement. Contractor shall maintain a constant supply of the required materials and tools to perform the services under this Agreement. 6 Page 15. Financial Condition. Prior to entering into this Agreement, Contractor has submitted documentation acceptable to the City Manager, establishing that A is financially solvent, such that it can reasonably be expected to perform the services required by this Agreement. Within thirty (30) days of the first anniversary of the effective date of this Agreemeut, and each year thereafter throughout the term of this Agreement, Contractor shall submit such financial information as may be appropriate to establish to the satisfaction of 'the City,Manager that Contractor is in at least as sound a financial position as was the case prior to entering into this Agreement. Financial information submitted to the City Manager shall be returned to Contractor after review and shall not be retained by City. 16. Non -Discrimination and Equal Employment Opportunity. A. Contractor shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and, regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: errtployment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation, and selection for trammg, including apprenticeship. B. Contractor will, in all solicitations or advertisements for employees placed by or on behalf of Contractor state either that it -is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national ongm, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Contractor will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 17. Assignment. Contractor shall not assign or transfer any interest. in this Agreement nor the performance of any of Contractor's obligations hereunder, without the prior written, consent of City, and any attempt by Contractor to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 18. Performance Evaluation. This Contract shall take effect July 1, 2000, andshall, continue until June 30, 2005, with the possibility of merit renewals, unless earlier terminated pursuant to the provisions herein. However, this contract will be subject to annual reviews prior to commencement of work for the following year. This review will evaluate work performed and level of service provided. The work product required by this Agreement shall be utilized as the basis for review, and any comments or complaints received by City during the review period, either orally or in writing, shall be considered. City shall mod with Contractor prior to preparing the written report. if any noncompliance with the Agreement is found, City May direct Contractor to correct the inadequacies, or, in the alternative, may terminate this Agreement as provided heroin, 19. Compliance with Laws. Contractor shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. Contractor shall keep itself informed of all State and Federal laws and regulations which in any manner affect those, employed by it or in any way affect the performance of its services pursuant to this Agreement. The Contractor shall, at all tunes, observe and comply with all suchlawsand regulations. The City, and its officers and employees, shall not be liable at law or in equity by reason of the failure of the Contractor to comply with this paragraph y 7 Page A. To the extend that any or all of the services described in Exhibit "A" are or may be funded by other governmental entities, Contractor shall comply with all applicable rulesand regulations to which the City is bound with the agencies providing the funding: B. Prevailing Wages: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the CONTRACTOR is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California, is required to and has determined such general prevailing rates of per diem wages. ` Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, Suite 100, 21660 E. Copley Drive, Diamond Bar, California, and are available to any interested party on request. City also shall cause a copy of such determinations to be posted at the job site. The CONTRACTOR shall forfeit, as penalty to City, not more than twenty-five dollars ($25.00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any subcontractor under him. 20. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Contractor constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Contractor, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default 21. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and contractors. 22. Notices. Any notices, bills, invoices, r Orr reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, certified, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. 23. Governing Lave. . This Contract shall be interpreted, construed and enforced in accordance with the laws of the State of California. Los Angeles County shall be the venue for any legal proceedings, including mediation, arbitration, or court actions that are initiated regarding this Agreement. 24. Counterparts. This Agreement may be executed in any dumber of counterparts, each of which shall .be deemed to be the original, and all>of which together shall constitute one and the same instrument. 25. Entire Agreement This Agreement, and any other documents incorporated herein by specific reference, represent the entire and integrated agreement between Contractor and City. This Agreement supersedes all prior oral or written 'negotiations, ;representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed 8 Page 06fI6f00 }RI 10:43 FAX 9258034405' ICE CORPORATION j004 B. UNIT PRICES The following activities shall, be completed at the Unit Prices indicated. The unit prices are inclusive of all labor, materials, equipment, overhead and fees. ACTIVITY/SUB-ACTIVITY 2000-2041 UNIT PRICE WEED CONTROL e Spot Spray Tree Wells $ 2.25 per Each • Pre -Emergent Weed Control $216.00 per Acre • Past -Emergent Weed Control $ 68.45 per Hour ASPHALT REPAIRS • Pothole/Hand Patch $ 5.85 per S.F. • 4" AC Surface - R & R $ 4.10 per S.F. • 6" AC Surface - R & R $ 5.03 per S_F. + 8" AC Surface - R & R $ 5.97 per S.F. • Crack Seal $ 0.95 per S.F. • Saw Cutting $ 1.90 per L.F. • Raise Man holes $410.00 per Each CONCRETE REPAIRS • Curb & Gutter Grind $ 40.95 per Each + Curb & Gutter PCG Patch $ 23.40 per Location • Curb & Gutter R & R $ 40.95 per L. F. • Sidewalk R &R $ 8.78 per S.F. • Sidewalk Grind $ 35.10 per Each • Sidewalk Patch Asphalt $ 35.10 per Location STRIPING: & MARKING Paint Thermoplastic • 4" Skip (white/yellow) $.035 per L.F. $1.17 per L.F. • 4" Solid (white/yellow) $.059 per L.F. $1.76 per L.F. • 6" Solid (white/yellow) $:082 per L.F. $2.05 per L. F. • 8" Solid (white/yellow) $.105 per L.F. $2.34 per L.F. • 12„ Solid (white/yellow) $_644 per L.F. $3.04 per L.F. • Solid Double Yellow` $117 per L.F. $2.34 per L.F. • Broken Double Yellow $.094 per L. F. $1.76 per L.F. • Turn Arrows $23.40 per Each $35.10 per Each • 8' Lettering $4.68 per Each $9.52 per Each • Red Curb Painting $1.17 per L.F. • Sand Blast Painted Markings $1.76 per S.F. 06/16/00 FRI 10:44 FAX 9258034405 CTON L6 005 PAVEMENT MARKER INSTALLATIONIn' ' Install Reflective Pavement Markers .PII /S $3.22 per Each ti"y �, 8 Y • Install Raised Pavement Markers $3.22 per Each SIGN MAINTENANCE • Sign Post Installation $ 65.25 per Each ` • Sign Installation $ 50.915 per Each • Sign & Post Installation $123.35 per Each GUARD RAIL REPAIRS • Remove and Replace Guard Rail $15.33 per L.F. STORM DRAINAGE MAINTENANCE • Clean Catch Basin/Parkway Drains/Inlets $42.85 per Each • Hydro Flush 18" Diameter Storm Drain $ 2.$6 per L.F. • Hydro Flush 4"-8" Diameter Under Drains $ 95 per L.F Work completed at unit price; rates for specialty subcontract work assumes scheduling of a minimum of one, crew day of work for each work activityor combination of related work activities based on the utilization of an appropriate crew size for the work to be completed. C. TIME AND MATERIAL RATES The following owing rates shall be applied to work performed by the Contractor whichis not specified in Section B (Unit Prices). At all times the Contractor shall strive to utilize the most cost effective elements possible to complete a project. Listed labor and equipment rates include all appropriate overhead and fees. OVERTIME HOLIDAY HOURLY HOURLY HOURLY DESCRIPTION ROTES RATES ; RATES LABOR RATES Working Field Supervisor $34.43 ' $51.64 $68.86 Landscape Laborer i $28.31 $42.46 $56.62 Landscape Laborer tl $21.35 $32.42 $42.70 Landscape Laborer 111 $17.84 $26.76 $35.68 06116100 -FRI 10:44 F.41 9258034405, :MCE CORPOWLTI0Iv `3�j. 007 STREET MAINTENANCES SERVICES DETAILED COMPENSATION SCHEDuLE:1 BACKUP Estimated Unit Total Work Activities Un[ts Annual Qty. Cost Cost Weed Abatement - LltterlDebris See Attached Work Program- $ 64,597 Asphalt Repairs Pothole/Hand Patch SF _ $ 5.85 $ 4" AC Surface - R&R SF 3,000 $ 4.10 12,300 6' AC Surface - R&R SF 2,000 $ 5.03 '$ 10,060 8" AC Surface - R&R SF 1,000 $ 5.97 $ 5,970 Crack Seal LF 10,000 $ 0.95 $ 9,500 Saw Cutting LF 500 $ 1.90 $ 950 Raise Manholes Fro 100' $ 410.00 $ 41,000 Subtotal Asphalt Repairs $ 79,780 Concrete Repairs Curb & Gutter Grind EA 10 $ 40.95 $ Curb & Gutter PCG Patch LOC 10 '$ 23.40 $- �9+k Curb & Gutter R & R LF 150 -$ 40.95 $ 6,143 Sidewalk R & R SF 2,000 $ 8.78 $' 17,560 -'Sidewalk Grind EA 500 $ 35.10 $, /Sidewalk Patch Asphalt LOC 200 $ 35,.10 $, Subtotal Concrete Repairs $ 48,,1fi --3 Striping & Marking Striping - Paint 4" Skip (White/Yellow) LF 50,000 $ 0.035 $ 1,750 4" Soilid (White/Yellow) ` LF 50,000 $ 0.055 $ ` 2,950 6" Solid (White/Yeilow) " LF A000 '$ 0.082 $ 410 8" Solid (White/Yellow) LF 5,000 $ 0.165 $ 525 12" Solid'(White/Yellow) LF - 10,000 $ 0.644 $ 6,440 Solid Double Yellow LF 50,000 $. 0.117 $ 5,850 Broken Double Yellow LF 20;000 $ 0.094 $ 1,880 Turn Arrows EA 300 $ 23.400 .$ 7,020 B' Lettering EA 1,000 $ 4.680 $ 4,680 /Red Curb Painting LF S,OQQ $ 1.170 $ Sand Blast Painted Markings SF 1,000 $ 1.760 $ 1,760 Striping - Thermoplastic 4" Skip (White/Yellow) LF 100 $ 1.170 $ 117 4" Sollid (White/Yellow) LF 100 $ 1.760 $ 176 6' Solid (White/Yellow) LF 500 $ 2:05 $ ' 1,025 8" Solid (White/Yellow) LF 500 $ 2.34 $ 1,170 12" Solid {White/Yellow} LF 500 $ 3.04 $ 1,520 Solidl Double Yellow LF . 1 500 $ 2.34 $ 1,170 Broken Double Yellow LF ` 500 $ 1.76 $ 880 Turn Arrows EA ` 300 $ 35.10 $ 10,530 8' Lettering EA 1,000 $ 9.52 $ 9,520 Subtotal Striping &Marking $ Sy?3,3 Diamond Bar Detailed Compensation Schedule Backup.xis " 1 _ 06/16/00 . FRI I3:40 FAX 9258034405 STREET MAINTENANCES SERVICES DETAILED COMPENSATION SCHEDULE BACKUP Estimated Unit Total Work Activities Units Annual Qty. Cost cost' Pavement Markers Install Reflective Pavement Markers EA 1,000 $ 3.22 $ 3,220 Install Raised Pavement Markers EA 1,000 $ 3.22 $ 3,220 Subtotal Pavement Markers $ 6,440 Sign Maintenance Sign Post Installation EA - $ - 65.25 $ Sign Installation EA - $ 50.95 $ - Sign '& Post Installation EA - $ 123.35 $' - Subtotal Sign Maintenance _ Guard Rail Maintenance Remove/Replace Guard Rail LF 100 $ 15.33 $ 1,533 Storm Drainage Maintenance Gatch Basin/Parkway Drainfinlet EA 126 $ 42.85 $ 5,399 Hydroflush 18" Dia. Storm Drain LF 1,100 $ 2.86 $ 3,146 Hydroflush 4" - 8" Dia. Underdrains LF 2,500 $ 0.95 - $' 2,375 Subtotal Storm Drainage $ 10,920 Interim Startup 'Supervision HR' 325 $ 41.91 $ 13,627 Contract Administration HR 465 $ 41.91 1$ 19,488 Grand Total Street Maintenance Services Budget $ 179. f�,S Diamond Bar Detailed Compensation Schedule Backup-xis i 06/16/OO kRI 10:45, PST 925$034405 «,.a DIc CORPORATION s..,n� 009 fQ CO) U') -T r M.. � r- o co cc Loulor- ti. COtI �. co m co I : u1 .000 r tU) r` to 0 em? 69 tf3 Eft t%t (a4 6- E/3 4!3 0', ea E3 f!3 H3 CA Enjr 3 = to N N N N N N M.. 0? Cl. tM M N. N N M M M. tV O try. M O d. - a p C.i f_ N iS] to N to to 04 N N :N N O: ui L6 C.7 N N Lo 0 co N �y co L N o 0 0 0 o U4 0 0 0 0 �ic0ocid cio0 o(,coN L y Q o O o 0 0 oo,0000 0 0 0 000 0 0 0 oc�o 0 0 0 0 0 0 0 0 0 0 0 0 6- = o co 'O0 co as co It co ao ao Zr v- co 0 0 w,0 ot`r r`�r: ry�ti r: t7ta a ca ,Cc?O00000OODCO moo o 6 C5 2... CL m C%j �V V : to 1114 O O c.. =N Vim'Q to r - r '- QV.. i .,... 7 C O OO O O'.O 0 0 0 4i O O O O O p O• pp Q O O . m y' p� O to Or r0 O00 OOO 0 om` r ro ODs c QQQQaCOC Lr.ILL1LLlw W2 � � IrCUof E O O N 0 O O O G pip M Q It ITtOp W0 0 0 -. Q Q rte- M uN•1 UM, N _0 r a to O M 0 `' - r CA t�• r O) i> W LLUulw Tim ui _ to ,_ .� > 0 m 0 0 0 0, m 0 o M o a c o 0 •-ao004 A--t C a ta c Q Q¢ Q Q� N c� wwwwtu��. a¢Q to > 0 0 0 o a 0 0 0 0 0 oCD c c Ci co00cor coc`u o00It0 o �o coo oMM -m ouU.)0Lo C7 . to t4 C y t0 - O y 74 i >O b : r� C C w ' :.O m 5 U L)Am "a o � U 0 3 'o CL � 83 3:0 m> cc >'? v3 d _= CIOa'CL ID cm m 0-0 C ' ,CL 81 00 d ' N Q _ . 0) tb r CEm 0) m � 4 "S :3m N O �. y (n U. V LCC OJ C� !J} !! LLI _ Om a a d) :y m 2? d m` J t0 m m N 0 3 LLI .:. CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. k TO: Honorable Mayor and Members of the City Council MEETING DATE: June 20, 2000 REPORT DATE: June 9, 2000 FROM: Terrence L. Belanger, City Manager TITLE: Legislative Subcommittee Report DISCUSSION: On June 892000, the Legislative Subcommittee met to discuss several legislative items. Items A -M are.the items discussed and the recommendations of the subcommittee. A. Resolution 2000 a resolution supporting the simplification of sales and use taxes. Recommendation: adopt B. Resolution 2000 , a resolution in support of AB 1982. Recommendation: adopt Co Resolution 2000-, a resolution in opposition of SB 1497 and AB 1930 which would have the effect of stopping the 710 freeway extension. Recommendation: adopt D. SB 402, Compulsory and Binding Arbitration. Recommendation: letter of opposition E. AB 2641, Residential Care Facilities. Recommendation: letter of support. F. SB 1485, Crime Lab Bili.Recommendation: letter of support: G. AB 2742, Transportation funding, Recommendation: letter of supporta H. Discussion pertaining to antitrust activities such as supermarket grocery chains 'maintaining leases for vacant stores to prevent competition. ` Recommendation: propose legislation on this item I. Request from International Council of Shopping Centers (1CSC) to oppose the extension of an existing ban on Internet taxes for five years. Recommendation: send ICSC a letter along with a copy of the resolution pertaining to simplification of state and local sales use taxes. J. Request to endorse Compressed Natural Gas. Recommendation: obtain more information on the item. K. H.R. 701, Conservation and Reinvestment Act. Recommendation: none, reviewed for informational purposes. L. AB 1969, Mental health housing.Recommendation: none, reviewed for informational purposes. M. AB 2492; Storm water. Recommendation: none, reviewed for informational purposes. RECOMMENDATION: It is recommended that the City Council of the City of Diamond Bar approve the recommendations of the legislative subcommitteeand direct staff to prepare any letters in support or opposition as recommended by the legislative subcommittee, LIST OF ATTACHMENTS: _ X Staff Report -X Resolution(s) Ordinance(s) Agreements) Public Hearing Notification Bid Specification (on file in City Clerk's office) Other SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by CityAttorney? 2. Does the report require a majority vote? 3. Has environmental impact been assessed? N/A 4. Has the report been reviewed by Commission? N/A 5. Are other departments affected by the report? REVIEWED BY: Terr nce L. Belanger Teresa Arevalo City Manager Sr. Administrative Assistant Yes X Yes _ Yes _ Yes Yes X No No _ N® _ No X No CITY COUNCIL REPORT MEETING DATE: JUNE 20, 2000 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: LEGISLATAIVE SUBCOMMITTEE (CHANG/HERRERA) SUBJECT: LEGISLATIAVE SUBCOMMITTEE REPORT DISCUSSION: At its June 8, 2000 meeting, the Legislative Subcommittee met to discuss several legislative items. Items A -M which follows are the items discussed and the recommendations of the legislative subcommittee. A. The . United States Conference of Mayors ` requested a resolution supporting the simplificationof state and local sales use taxes. Legislation is being proposed to extend an existing ban on Internet taxes for five more years. It was discussed that the moratorium should not be extended. Sales tax should be fair and there needs to be a solutions Recommendation: Adopt Resolution No. 2000- a resolution urging simplification and fairness in the application of sales and use taxes. B. The Walnut Valley Water District requested the City of Diamond Bar to support AB 1982, an act to amend Sections 53750 and 54984.7 of the Government Code, relating to local agency assessments. AB 1982 authorizes, in addition to taxes, fees and charges, that an "assessment" with a. prior schedule, of adjustments can be readopted, implemented an increased within that set range. This legislation has no fiscal effect. Recommendation: Adopt Resolution No. 2000- a resolution to support AB 1982 C. The City of Monterey Park requested the City of Diamond Bar and cities in the San Gabriel Valley to oppose legislation, particularly SB 1497 and AB 1930 that would' further delay the completion of the 710 Freeway. Recommendation: Adopt Resolution No. 2000- - , a resolution in opposition of SB 1497 and AB 1930, which would have the effect of stopping the 710 Freeway extension. D. The League of California Cities Legislative Bulletin recommended opposition of SB 402, an act to add and repeal Section 128 1. 1 of, and to add and repeal Title 9,5 of Part 3 of, the Code of Civil Procedure, relating to public employment relations. SB 402 provides for final and binding arbitration of matters in dispute between any: public employer in California and employee organizations representing its firefighters or law enforcement employees. SB 402 would give decision-making ability to a third party that is not answerable to elected officials. Recommendation: Direct staff to prepare a letter in opposition of SB 402. E. Mayor O'Connor requested that the Legislative Committee review AB 2641, an act to amend Section 1520.5 of the Health and Safety Code, relating to residential facilities. AB 2641 pertains to residential care facilities of six or fewer residents. This legislation requires the California Department of Social Services to review and consider information submitted by a city or county prior to licensing °a residential care facility. Recommendation. Direct staff to prepare a letter in support of AB 2641. F. Mayor O'Connor requested the Legislative Subcommittee to consider the City's position. on SB 1485, Crime Lab Bill. SB 1485 is an act to add and repeal Title 9.5 of Part 4 of the Penal code, relating to forensic laboratories, and making an appropriation therefor. SB 1485 will provide funding for crime lab construction and renovation. The pleasure is similar to Proposition 15, except funding is provided'from the general fund rather than from bonds. Recommendation: Direct staff to prepare a letter of support. G. The Southern California Association of Governments requested the City of Diamond Bar to support of AB 2742, an act to add Section 99312.3 to the Public Utilities Code, to add Section 7104 to the Revenue and Taxation Code, and to amend Section 2105 of, and to add Section 163.5 to, the Streets and Highways Code, relating to: transportation.. The Legislative Committee requested status of the bill. Staff contacted the Southern California Association of Governments regarding status of the bill. AB 2742 is currently pending. It is possible that it can be incorporated into the Governor's transportation plan. The SCAG is still seeking letters of support on this item. Recommendation: Direct staff to send a letter of support. H. The International Council of Shopping Centers (ICSC) requested opposition on the extension of the moratorium on sales and use taxes. The ICSC is encouraging state and local governments to work with and through the National Conference of Commissioners on Uniform State Laws in drafting a Uniform Sales and Use Tax Act that would- simplify state and local sales and use taxation policies as to create and maintain parity of collection costs between remote sellers and comparable single -jurisdiction vendors that do not offer remote sales. Recommendation: Direct staff to send a letter to ICSC aloe with g a copy of the City's resolution urging simplification and fairness in the application of sales and use taxes. I. Discussion was held pertaining to antitrust activities such as supermarket grocery chains maintaining leases for vacant stores to prevent competition. Recommendation: Direct staff to request the legislative advocate, Joe Anthony Gonsalves, to prepare legislation that would prevent the kinds of antitrust activities such as supermarket grocery chains maintaining leases for vacant stores to prevent competition. J. Informational material pertaining to compressed natural gas was received from Phyllis Papen, Principal of GovernmentRelations Services. Included in the informational packet was a`request from The South Coast Clean Air Partnership who is requesting the South Coast AQMD to explore fuel neutral, cost-effective ways to reduce particulate matter emissions from fleets in the South Coast Air Basin.' The South Coast Clean Air Partnership is requesting the City of Diamond Bar to be added to their endorsement list. Recommendation: No recommended action. Legislative Subcommittee would like to obtain more information on this tem. K. The United States Conference of Mayors requested support of H.R. 701, the Conservation and Reinvestment Act. This bill would provide for permanent annual funding of the Land and Water Conservation Fund and the Urban Parks and Recreation . Program. The bill 'would provide a guaranteed pass-through of $225 million annually to local governments for open spaces and parr development as well as $125 million annually for urban parks and recreation programs. The Legislative Committee requested staff to obtain Congressman Gary Millers' position. Staff contacted Congressman Miller's office that stated that Congressman Miller opposed the legislation because of budgetary reasons. The bill would take money off' budget, eliminating the ability to increase or decrease funding. From an environmental perspective, Congressman Miller felt the bill. was good because it would provide funding for parks and conservation education. Recommendation: No recommended action on this item. The item was reviewed for. informational purposes. L. Mayor O'Connor requested that the Legislative Committee review AB 1969, an act to add Sections 4044.5 and 5908.5 to the Welfare and Institutions Code, relating to mental health, and making an appropriation therefor, AB 1969 establishes a long-term mental health care working group to further coordination and monitoring of treatment of persons with mentalillness in long -terra care facilities, appropriates an unspecified sum for counties for caring for patients in institutions with mental disease: Recommendation: No action was taken on this item. The item was reviewed for informational purposes. M. AB 2492 is an act to add Sections 13383.5 and 13383.6 to the Water Code, relating to The bill modifies. the process` by which storm water permits are issued to municipalities and industries by requiring a standardized water monitoring program. Recommendation: No action was taken on this item. The item was reviewed for informational purposes. RECOMMENDATION: It is recommended that the City Council of the City of Diamond Bar approve the recommendations of the legislative subcommittee. The recommendations ` are comprised of three resolutions, one letter of opposition, four letters of support, and proposing legislation pertaining to antitrust activities. RESOLUTION NO. 2000. RESOLUTION OF THE CITY OF DIAMOND BARURGING SIMPLIFICATION AND FAIRNESS IN THE APPLICATION OF SALES AND USE TAXES. WHEREAS, under current law, local retailers in the City of Diamond Bar are required to collect sales and use taxes on transactions regardless of whether they are conducted over the counter, over the Internet, telephone, or -by mail order, while out-of-state or remote sellers are under no such obligation; and WHEREAS, the primary barrier to collecting taxes on remote sales is the Supreme Court's 1967 ruling in National Bellas Hess, Inc. r. Illinois, which prohibits state and local governments from imposing a duty to collect on remote sellers in part because it would be overly burdensome and too costly to require them to figure out and renut sales taxes to thousands of different state and local governments that have different tax rates and other requirements; and WHEREAS, the Supreme Court reaffirmed the Bellas Hess decision in 1992 in its ruling in Quill Corp. v. North Dakota but clarified that Congress may authorize state and local governments to require remote sellers to collect their taxes in a manner that does not unduly burden interstate commerce; and WHEREAS, both Supreme Court decisions pre -date the Internet which has been the engine driving the explosive growth in electronic commerce, business to consumer sales alone in this area are expected to surpass $184 billion nationally by 2004; and WHEREAS, current law has created an un -level playing field between local retailers and remote sellers, one in which remote sellers, who sell products over the Internet tax-free, have a competitive advantage over our local retailers, who are required by law to collect our sales taxes on over-the-counter sales; and WHEREAS, the City of Diamond Bar depends on the state for funds derived from the sales to support a number of, vital public services such as: recreation, public safety services, and transportation programs; and WHEREAS, the Advisory Commission on Electronic Commerce failed to reach the consensus required by law in developing recommendations to submit to Congress on whether and how sales taxes should be applied to electronic commerce and remote sales; and WHEREAS, in spite of the ACEC's failure to reach legitimate consensus, the Commission submitted recommendations to Congress calling the elimination of the local option sales tax on remote sales, and numerous exemptions and tax loopholes that would cost state and local governments an estimated $30 billion annually; and WHEREAS, local and state governments across the nation acknowledge that their sales and use tax systems are too complex and burdensome for electronic commerce and remote sales, and they are working cooperatively to adopt model legislation to radically simplify their tax systems for. the 21" century so they can be easily applied to all commerce; and WHEREAS, numerous proposals have been introduced in Congress to implement some of the recommendations in the ACEC report, and the House Speaker and Senate Majority' Leader have stated their intentions to approve legislation this year extending the current 3 -year moratorium on new taxes on Internet accessfees, multiple and discriminatory taxes for an additional five years;, and WHEREAS, there is no compelling need to extend the moratorium at this time since it is not scheduled to expire until' October 2001, and since the legislation endorsed by the Congressional leadership neither addresses the competitive disadvantage issue for local retailers nor the collection of taxes on remote sales for state and local governments, which are the two most dominant issues in this debates THEREFORE, BE IT RESOLVED that the City of Diamond Bar supports the simplification of state and local sales and use taxes, and urges states to move expeditiously to develop and approve model simplification legislation that allows stare and local sales ,and use taxes to be applied equitably to traditional retail and remote sales; and BE IT FURTHER RESOLVED that Congress is urged to ignore the report and recommendations of the Advisory Commission on Electronic Commerce, and not to consider legislation simply extending the current moratorium; and BE IT FURTHER RESOLVED that Congress is strongly urged to approve legislation Haat provides that once a state successfully implements sales tax simplification, it will trigger Congressional authorization granting that state the authority to require remote sellers to collect its state and local use taxes. PASSED, ADOPTED AND APPROVED this day of , 2000. Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a meeting of the City Council of the City of Diamond Bar held on the day of , 2000, by the following vote`, AYES: COUNCIL MEMBERS: NOES COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL, MEMBERS: ATTEST: City Clerk, City of Diamond Bar RESOLUTION NO. 2000 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR SUPPORITNG ASSEMBLY BILL 1982 WHEREAS, southern California needs 'continuing investment in the water conveyance, storage, distribution, and treatment infrastructure to ensure a high level of reliability and quality in supportof public health and safety and a strong economy; and WHEREAS, a large capital improvement program presently underway by the Metropolitan Water District of Southern California (MWD) represents a substantial portion of the investment needed in such infrastructure; and WHEREAS, MWD assigned to each of its member public agencies a Readiness -To -Serve Charge that supports its financial integrity, and ensures favorable bond ratings as it finances the capital improvement program; and WHEREAS, the Readiness -To -Serve Charge was scheduled to increase over a ten-year period, corresponding to payments on the debt MWD assumed to finance the capital improvement program; and WHEREAS, Three Valleys Municipal Water District, a member public agency of MWD, determined that a fair distribution of the Readiness -To -Serve Charge should include properties within its district that benefit from MW1.DIs capital improvements to the water infrastructure; and WHEREAS, Three Valleys Municipal Water District adopted a standby charge as a property assessment, with a schedule of increases each year designed to correspond to increases in its Readiness -To -Serve Charge payable to MWD; and WHEREAS, Proposition 218 subsequently was enacted by voter approval, putting in doubt the ability of Three Valleys Municipal Water District to adopt the standby charge increases that previously were publicly noticed and approved; and WHEREAS, Senate Bill 919 (Chapter 38 of 1997) was enacted to clarify and interpret certain provisions of Proposition 218 and it allowed for the scheduled adjustment of a tax, fee, or charge if a schedule of adjustments was in place prior to November 6, 1996, but did not extend' the same treatment to "assessments" such as a standby charge, and WHEREAS, Assembly Bill 1982, introduced in the California Legislature on February 22, 2000, would treat assessments the same as a tax, fee;- or charge, thereby allowing for a prior schedule of adjustments to be implemented; and WHEREAS, the enactment of Assembly Bill 1982 would allow for a fairer distribution of capital costs of the water infrastructure needed to support public health and safety and a strong economy in southern California; NOW, THEREFORE, BE 1T RESOLVED, that the City of Diamond Bar supports Assembly Bill 1982, and urges members of ,the California Legislature and the Governor of California to support its enactment as lase, RESOLUTION NO. 2000- A resolution of the City of Diamond Bar in opposition of SB 1497 and AB 1930 which would have the effect of stopping the 710freeway extensions WHEREAS, the communities of the San Gabriel Valley have been seeking the completion of the 710 Freeway for over 30 years in an effort to relieve the congestion that gridlocks our local surface streets due to the inadequate north — south transit corridors; and WHEREAS, the failure to ycomplete the 710' Freeway causes increased health risks, especially to seniors and children, b adding over 4.8 tons per day of vehicle exhaust to the San Gabriel Valley environment as.a result of idling vehicles on our congested streets; and WHEREAS, studies have shown the failure to complete the 710 Freeway causes the business community to suffer extreme economic hardship as a result of inefficient transportation routes that result of over utilized city streets that have become alternative avenues for motorists trying to connect to the communities that lie north of the San Bernardino Freeway; and ..WHEREAS, the quality of life for millions of southern Californians has deteriorated due to motoring_ public spending large amounts of hours each day on clogged freeways such as the San Bernardino and Pomona and the local surface streets in Cities of the San Gabriel Valley; and WHEREAS, several communities and business organizations and other interested parties have gone on record as supporting the completion of the 710 Freeway in an effort to ease the transportation problems that affect the region; and WHEREAS, Senate Bill 1497 and Assembly Bill 1930 have been introduced by local legislative representatives serving the City of South Pasadena as a means of stopping the completion of the 710 Freeway; and WHEREAS, this legislative bill is being promoted as ensuring the rule of local control over transportation issues in an effort to attract legislative support from legislators who are ignoring the transportation needs and problems of the Los Angeles region; and WHEREAS, Senate Bill 1497 and Assembly Bill 1930 will allow the City of South Pasadena to prevent the State of California from completing the -710 Freeway by allowing one community to force Caltrans to obtain its approval for completing the freeway which South Pasadena leaders have vowed never to give; and WHEREAS, if this bill or similar legislative actions are approved then the needs of Southern California and the millions of families living in this region will be sacrificed by actions of a few individuals that practice the art of "NlA4BYism" (Not in my backyard rule making) and threaten other critical, transportation projects by encouraging single communities to overrule the greater needs of the region; and NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND EAR DOES HEREBY RESOLVE, DECLARE, AND DETERMINE AS FOLLOWS: Section 1, The city council of the City of Diamond Bar hereby states its opposition of SB 1497 and AB 1933 which would stop the completion of the 710, Freeway and thereby ensure gridlock forever. Section 2; The City Council of the City of Diamond Bar hereby reaffirms its support for the completion of the 710 Freeway as the single most effective and efficient means of resolving the San Gabriel Valley region's transportation problems. Section 3: The City Council of the City of Diamond Bar orders the. City Clerk to forward certified copies of this resolution to the Governor, Speaker of the Assembly, Senate Pro Tem, State Senator Richard Mountjoy, and Assemblyman Robert Pacheco. PASSED, ADOPTED AND APPROVED this day of 2000. Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed,approved and adopted at a `meeting of the City Council of the City of Diamond Bar held on the day of , 2000, by the . following voted AYES; COUNCIL MEMBERS; NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS ABSTAIN. COUNCILMEMBERSe ATTEST: City Clerk, City of Diamond Bar REDEVELOPMENT AGENCY OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE BOARD OF DIRECTORS JUNE 6, 2000 1. CALL TO ORDER: Chairman Huff 'cal ' led the meeting to order at 11:15 p.m. ire the South Coast Air Quality Management istrict Auditorium, 21865 E. Copley Drive, Diamond Bar, California. ROLL CALL: Agency Members Ansari, Herrera, O'Connor, Vice Chairman Chang and Chairman Huff. Also present were: Terrence L. Belanger, Executive Director; Mike Jenkins, Agency Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy Director of Public Works; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson; Communications & Marketing Director, and Lynda Burgess, Agency Secretary. 2. ` PUBLIC COMMENTS: None offered. 3. CONSENT t'ALENDAR: AM/O'Connor moved, AM/Herrera seconded, to approve the Consent Calendar as presented. Motion carried by the following (toll Call vote AYES: AGENCY MEMBERS - Ansari, Herrera, O'Connor, VC/Chang; ChairlHufF NOES: AGENCY MEMBERS - None ABSENT: AGENCY MEMBERS -- None 3.1 APPROVED MINUTES - Regular Meeting of May 16, 2000 - As submitted. 3.2 APPROVED VOUCHER REGISTER - dated June 6, 2000 in the amount of $5,390.50. 3.3 REVIEWED AND APPROVED TREASURER'S STATEMENT for April 2000. 4. PUBLIC HEARINGS: None 5. OLD BUSINESS: None 6. NEW BUSINESS: None 7. AGENCY MEMBER COMMENTS: None offered. Dj ±' A t ?ND DIAMOND BAR. , Il..i f.;_L �:CIYT. 4"_E -'k ,y., RJR DATE.' 015/13112000 J4::10•45 VOUCHER REGISTER PAGE: I DUE THF -U: 06/20/200 i'REt'-I.;' FUND/SEC -ACCT—PROJECT—ACC-1, "t',LJECT—ilCCvT : PO # L A INVOICE DE'l h.n '}' t �h ': iL.�� Ali! IU3 ((5�e7j�i l E A 3��+�, �A i � . C+ CHECK VALET' 6110711.10-42 15-- 6'€' O'100 MEMBERSHIP TOTAL F-REFAIDS n TOTALv;O: iPHC173S 625 00 TOTAL 3,1E VEIN l"D 6�._ a 00 . 3 � LINSCOTT LAW ° GRP 1: INE ,071 .1rjif} ,fyiL .Lt ./:l'. .. 1:i . 6, _-�T `CINIrF 5 v. i L} . AL PREPA S t_.55. .Ocl TCTa't_ t2J4 2,655=50 RI1}ARDS, WATSON s fi ER .HN 610711 00-440120— ;zTt' ify, a'_:-' LEGAL SL'''S-RDA BCH P%CHSi v.l{}'f �..# 4-rti.i t�- .d �Irt:•3• 1066.`V,LtBAL SVCSFLAMAY 00 -6.16.19 11.30 - TOTAL IF EPAIDS .00 TLS } AL VOUCHERS 6313.69 TOTAL --DUE VENDOR. i31 . WAF.F.EP53-1- tf"Ce . . s �d - -. n s -t - SusI-FTHrNID', t4'C"U ;: 455.00 •. + i < % pn E -ks oE_ f ✓GNL D 64.4- Ij LrRf L 1 i.i: i' S GO __3711 -4641 L:{O-. 4_-.z 7468 :SUN 4515 M '{ 6 E fhi�Lri �i 5.00 455. 00 .'-aCRT/ ��#vbIt 1_ {SCu ' 6107110-14 6- -R 12— 00- u- 94g.. 4 i SOML I0«-P;hF,DE7iICYtil- 4". il! ., jj cilli �. .viz i-3 { r .}.�,hil.F� g • 4551-5 ) ('p rSC q- L[i- L LL £iu Lim e 5. t _t }�p 3t_0.l�• . r;:.�.,.. rva .3 4q{. iC^p�kk-�1ipp#LYr{iNu .L 453sQO_: v_ TG AL },SW CHER_ TOTAL _U_t _,ISSE iFE 11011- :. v 1_ ,}' REPO 0 Al 19 PEEPER,'- ,"TAE �T074.19 i DIAMOND BAR REDEVELOPMENT AGENCY FUND BUDGET fuISII�TYPE `' CRA ft>�1CTIOIII Redeyetopmenf FY 2000-2001 fUNa. FUND DESCRIPTION: Pusuant to the California Health and Safety Code Section 33000, the City of Diamond Bar established the Diamond Bar Redevelopment Agency on April 2, 1996. Redevelopment is the primary tool used by cities in California to revitalize neighborhoods & business districts. As in many cities, the purpose of the Diamond Bar Redevelopment agency is to provide a mechanism ` for economic development activities. 1999-2000 City Manager City Council Adjusted"Budget Recommended Approved ESTIMATED RESOURCES 36700 Loan Proceeds 1,729,556 549,255 30070 Tax Increment Revenue 300,000 300,000 TOTAL 2,029,556 849,255 OPERATING EXPENDITURES 7110-42100 Photocopying 1,500 1,500 7110-42110 Printing 21500 2,500 7110-42115 Advertising ;' 13,000 13,000 7110-42120 Postage 5,000 5,000 7110-42315" Membership & Dues 1,500> 1,500 7410-42320 Publications 500 500 7110.42325 Meetings 2,500 2,500 7110-42330 Travel-Conf & Meetings 1,500 11500 7110.42340 Education & Training 1,500 1,500 TOTAL OPERATING EXP. 29,500 29,500 0 PROFESSIONAL SERVICES 7110-44000 Professional Services 308,820 ` 100,000 7110-44010 Accounting & Auditing Svcs 21500 2,500 7110-44020 General Legal Svcs 50,000 50,000 TOTAL PROF SVCS 361,320 152,500 0 ALLOCATED COSTS Allocated Salaries 153,600 153,600 TOTAL ALLOC COSTS 153,600 153,600 0 CAPITAL OUTLAY 7110-46411 Street Improvements 1,431,836 200,000 7110-46412 Traffic Control Improvements 53,300 245,000 7110-46415 Misc Improvements 68,655 TOTAL CAPITAL OUTLAY 1,485,136 513,655 0 TOTAL 2,029,556 849;255 0 CAPITAL OUTLAY: -N. Walnut Dr-Wstriy CLmt to Lemon Av 200,000 Bridgegate:Dr. @ Lot 16 125,000 Gldn Spgs Dr Sdwlk - ADA Gtwy Ctr to Copley 68,655 Gldn Spgs Dr @ Lemon Ave -Left Turn 60,000 Diamond Bar Bl @ Sunset Xing - Left Turn 60,000 513,655